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HomeMy WebLinkAbout9/8/1998 - Regular~ff~~~ ~AOAN~ ~G 4 '+:, ~ V a= C~~~xx~~ ~a~ ~~xx~~a.~.~ 18 s ORK/NG DOCUMENT-SUBJECT TO REV/SIO ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA SEPTEMBER 8, 1998 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ALL PRESENT AT 3:07 P.M. 2. Invocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS PMM -ADDED EXECUTIVE SESSION ITEM 2.21-344A (7) LEGAL ADVICE ROANOKE CO. VS. WAYNE ENGINEERING. HCN REQUESTED ADDITION OF NEW BUSINESS ITEM TO RECONSIDER REZONING AND SPECIAL USE PERMIT FOR HOME i ® Recyded Paper DEPOT. JPM OPPOSED. BLJ RULED JPM OUT OF ORDER. JPM MOVED CHALLENGE TO CHAIR'S RULING. AYES-JPM HOM NAYS- FFH, HCN, BLJ - JPM REQUESTED ADDITION OF RESO TO ITEM E- 1, DISCUSSION OF INTERSTATE 73. HCN OBJECTED AND FELT IT WAS OUT OF ORDER HCN WITHDREW OBJECTION. RESO ADDED BY UNANIMOUS CONSENT. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Presentation of plaque from Virginia Amateur Sports to the County of Roanoke for their contributions to the 1998 Commonwealth Games. (Peter Lampman, President) PRESENTED BY PETER LAMPMAN D. BRIEFINGS 1. Update on public health services offered by the Health Department. (Dr. Molly Rutledge, Health Director) PRESENTED BY DR. RUTLEDGE 2. Update on the Regional Wastewater Treatment Plant. (Gary Robertson, Utility Director) PRESENTED BY GARY ROBERTSON E. NEW BUSINESS 1. Proposed routes of Interstate 73 through the Roanoke Valley. (Elmer C. Hodge, County Administrator) R-090898-1 JPM MOTION TO ADOPT RESO AS AMENDED AYES-JPM, HOM, FFH NAYS -HCN, BLJ 7 CITIZENS SPOKE 2. Authorization to apply to the Virginia Public School Authority for $7,965,000 previously approved for z Clearbrook School, Burlington School, Bonsack School and roof repairs. (Diane Hyatt, Finance Director) R-090898-2 HCN MOTION TO APPROVE RESO TO APPLY TO VPSA URC 3. Authorization to apply to the Virginia Public School Authority Literary Fund Subsidy Bond Sale for $5,000,000 for Bonsack Elementary School Loan. (Diane Hyatt, Director of Finance) R-090898-3 BLJ MOTION TO APPROVE RESO TO APPLY TO LITERARY LOAN BOND SALE URC 4. Request to advance funds for renovation of science labs at Cave Spring, Northside and Glenvar High Schools. (Dr. Deanna Gordon, School Superintendent) R-090898-4 HCN MOTION TO APPROVE RESO ADVANCING FUNDS WITH THE UNDERSTANDING THAT APPROPRIATION IS FOR $1,854,560 WITH ADVANCE OF $104000 AND $316040 TO BE ESCROWED TO BE CONSIDERED FOR A&E WHEN RECOMMENDED BY CONSTRUCTION STEERING COMMITTEE. URC 5. Request from Total Action Against Poverty for $9,650 appropriation for the Transitional Living Center. (Vincent Copenhaver, Finance Manager) A-091898-5 BLJ MOTION TO APPROVE $9,650 APPROPRIATION URC 6. Reconsideration of rezoning request and Special Use Permit for Home Depot. 0-090898-6 BLJ ANNOUNCED HIS CONFLICT HAS BEEN REMOVED JPM ASKED FOR TIME TO READ COUNTY ATTORNEY'S OPINION - DENIED BY THE CHAIR. JPM MOVED TO CHALLENGE CHAIR'S RULING AYES-JPM HOM 3 NAYS-FFH~HCN,BLJ HCN MOTION TO RECONSIDER ISSUE AYES-FFH, HCN, BLJ NAYS-JPM, HOM HCN MOTION TO ADOPT ORDINANCE PREVIOUSLY PRESENTED AT THE AUGUST 18 MEETING. AYES-FFH HCN, BLJ NAYS-JPM, HOM F. FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing creation of and financing for a local public works improvement project: North Road sewer project. (Gary Robertson, Utility Director) FFH MOTION TO APPROVE 1ST READING 2ND - 9/22/98 URC 2. First reading of an ordinance authorizing creation of and financing for a local public works improvement project: Belle Haven sewer project. (Gary Robertson, Utility Director) BLJ MOTION TO APPROVE 1ST READING 2ND - 9/22198 URC 3. First reading of an ordinance authorizing the County Administrator to execute a lease agreement on behalf of Roanoke County for one acre of property at Happy Hollow Park. (Pete Haislip, Parks and Recreation Director.) JPM MOTION TO APPROVE 1ST READING 2ND - 9/22/98 URC 4. First reading of ordinance to vacate a portion of a 25-foot sanitary sewer and drainage easement recorded in Section 1, Triple Crown Estates, as recorded in Plat Book 15, Page 131 and located on Lot 11, Block 1, (tax map #50.03-4-24) Section 2, Triple Crown Estates, recorded in 4 Plat Book 17, Page 123, and located in the Vinton Magisterial District. (Arnold Covey, Director of Community Development) BLJ MOTION TO APPROVE 1ST READING 2ND AND PH - 9/22/98 URC DISTRICT SHOULD BE HOLLINS, NOT VINTON 5. First reading of ordinance to vacate a 15-foot public utility easement shown on Tract `A', Winterberry Pointe, as recorded in Plat Book 9 at Page 289 and located in Windsor Hills Magisterial District. (Arnold Covey, Director _ _ of Community Development) JPM MOTION TO APPROVE 1ST READING 2ND AND PH - 9122/98 URC G. SECOND READING OF ORDINANCES 1. Second reading of ordinance to establish water service area for Clearbrook-U.S. Route 220 Corridor and authorize acquisition of easement. (Gary Robertson, Utility Director) 0-090898-7 HOM MOTION TO ADOPT ORD URC 2. Second reading of ordinance to vacate, quit-claim and release portion of 20' waterline easement under the existing Barnes & Noble building and accept a relocated new 20' waterline easement. (Vickie Huffman, Assistant County Attorney) 0-090898-8 HOM MOTION TO ADOPT ORD URC 3. Second reading of ordinance approving the exercise of an option to purchase agreement with Michael W. Rose and Traci Y. Rose for 0.251 acre, more or less, on Westmoreland Drive. (Paul Mahoney, County Attorney) 5 0-090898-9 HCN MOTION TO ADOPT ORD AS AMENDED IN 2ND READING URC H. APPOINTMENTS 1. Building Code Board of Adjustment and Appeals 2. Grievance Panel 3. Industrial Development Authority BLJ NOMINATED J. CARSON QUARLES FOR ANOTHER 4-YEAR TERM WHICH WILL EXPIRE SEPTEMBER 26, 2002. JPM NOMINATED RON MARTIN TO ANOTHER 4-YEAR TERM WHICH WILL EXPIRE SEPTEMBER 262002. BLJ MOTION TO APPROVE NOMINATIONS AND APPOINT IMMEDIATELY. URC ADDED TO CONSENT AGENDA ITEM I-1 4. League of Older Americans -Advisory Council 5. Task Force for Senior and Physically Challenged Citizens CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT A ENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-090898-10 HCN MOTION TO ADOPT CONSENT RESO URC 1. Confirmation of committee appointment to the Social Services Advisory Board AND INDUSTRIAL 6 DEVELOPMENT AUTHORITY. A-090898-10.a 2. Request from School Board for acceptance and appropriation of $1,000 to William Byrd High School's Saturday School. A-090898-10.b 3. Request from School Board for acceptance and appropriation of $40,000 grant from Carillon Community Health Fund to fund two full-time school nurses. A-090898-10.c 4. Acceptance of a sight distance easement from Country East LLC. A-090898-10.d 5. Receipt of grant monies from the Va. Department of Rail and Public Transportation on behalf of RADAR and to execute the Master Agreement for these funds. A-090898-10.e 6. Approval of correction to ordinance 0-081898-11 concerning petition of Virginia Varsity Transfer, Inc. for rezoning and Special Use Permit to add "Special Use Permit" language to the ordinance. 0-090898-10.f 7. Donation by the owners of the private park in Highfields Subdivision of right-of-way and a drainage easement in connection with acceptance of Lakedale Road into the State Secondary System, and two sanitary sewer easements in connection with the Highfields Sewer Project. A-090898-10.g 8. Donation of a 15-foot drainage easement and a 20-foot sanitary sewer easement on a parcel of land owned by Palm Land Company, L.C. A-090898-10.h 9. Additional appropriation of revenue for increased State aid for public libraries. A-090898-10.1 10. Acceptance of sanitary sewer facilities serving the Logan Subdivision. A-090898-10.i 11. Acceptance of water facilities serving Wexford, Phase I A-090898-10.k 12. Acceptance of water facilities serving Wexford, Phase II. A-090898-10.1 J. REQUESTS FOR WORK SESSIONS HOM SUGGESTED MEETING OR RETREAT WITH SCHOOL BOARD. BLJ SUGGESTED WAITING 30 DAYS BEFORE SCHEDULING. K. REQUESTS FOR PUBLIC HEARINGS NONE L. CITIZENS' COMMENTS AND COMMUNICATIONS 1. Edward Gentry concerned about article in Salem Times Register where VDOT says thev will widen Dougherty Road for R8~L Trucking, and asked why/ they can't widen Cross Mill Road. FFH advised that VDOT told him that Cross Mill Road is not in good enough shape handle truck traffic. ECH advised he would discuss further with VDOT and report back to the Board. 2. Nancy Hughes, a Blue Ribbon Committee backer pointed out that both Boards need to get along. The school issue has been studied for years and there is a need to educate People on the importance of the middle school concept. The Board should quit stalling and move forward. M. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Supervisor McNamara: (1~ Announced that the Woods End Site has been unfairly characterized and that the construction s Committee has evaluated all the sites for the past 12 months. The Merriman site was not chosen because of flooding, and the School Board needs to move forward on the Woods End site. BLJ agreed but advised that the questions asked of the School Board in a recent letter have still not be answered. The BOS must make sure there is enough money to build the school. HCN noted that the presentation he saw by Sheretz~ Franklin include Merriman site as a plan they can work with Both sites are doable (2) Offered to serve on the Construction Steering Committee if BLJ chooses not to serve and the Board is willing to appoint him. 2 Supervisor Harrison ~1) Announced there will be a meeting on September 10 at the Cardinal Academy of Justice on Greenwavs. ~2) Asked about progress on Hanging Rock ECH responded that progress is slow but moving along (3) Advised he drove by Hidden Valley Jr Hiah School and there were no crossing guards on Route 419 and asked what was being done because it was so dangerous. ECH responded that they have contracted with a security company and they are in the process of hiring a guard. Until then, the Police Department will handle the duties unless they are called to something else . N. REPORTS HOM MOTION TO RECEIVE AND FILE -UVV 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Proclamation signed by the Chairman 6. Statement of Treasurer's Accountability per investments and Portfolio Policy as of August 31, 1998 7. Accounts Paid -July 1998 8. Statement of Estimated and Actual Revenue and Expenditures for month ended July 31, 1998 O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Review of the Community Plan HELD FROM 6:30 TO 7:05 P.M. PRESENTED BY JANET SCHEID 2. Discussion of recommendations concerning standards for broadcasting towers HELD FROM 7:05 P.M. TO 7:40 P.M. PRESENTED BY TERRY HARRINGTON 3. Re-arrangement of offices on the second and third floors at Roanoke County Administration Center HELD FROM 7:40 P.M. TO 7:55 P.M. PRESENTED BY ARNOLD COVEY P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) TO DISCUSS A SPECIFIC LEGAL MATTER REQUIRING PROVISION OF LEGAL ADVICE BY COUNTY ATTORNEY, ROANOKE COUNTY VERSUS WAYNE ENGINEERING, CORP. BLJ MOTION TO GO INTO EXECUTIVE SESSION FOLLOWING WORK SESSIONS AT 7:55 P.M. URC EXECUTIVE SESSION HELD FROM 7:55 TO 8:10 P.M. Q. CERTIFICATION RESOLUTION R-090898-11 BLJ MOTION TO RETURN TO OPEN SESSION AT 8:10 P.M. AND ADOPT CERTIFICATION RESO -URC R. ADJOURNMENT BLJ ADJOURNED MEETING AT 8:11 P.M. io ~ pOAN ,~.~ ti ';~;, ~ z a C~~r~xxY# ~~ avr~xxY~ ~e s ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA SEPTEMBER 8, 1998 ,~~~~,~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: The Reverend Adrian Dowell Shiloh Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Presentation of plaque from Virginia Amateur Sports to the County of Roanoke for their contributions to the 1998 Commonwealth Games. (Peter Lampman, President) i ® Recycled Paper D. E. F. BRIEFINGS 1. Update on public health services offered by the Health Department. (Dr. Molly Rutledge, Health Director) 2. Update on the Regional Wastewater Treatment Plant. (Gary Robertson, Utility Director) NEW BUSINESS 1. Proposed routes of Interstate 73 through the Roanoke Valley. (Elmer C. Hodge, County Administrator) 2. Authorization to apply to the Virginia Public School Authority for $7,965,000 previously approved for Clearbrook School, Burlington School, Bonsack School and roof repairs. (Diane Hyatt, Finance Director) 3. Authorization to apply to the Virginia Public School Authority Literary Fund Subsidy Bond Sale for $5,000,000 for Bonsack Elementary School Loan. (Diane Hyatt, Director of Finance) 4. Request to advance funds for renovation of science labs at Cave Spring, Northside and Glenvar High Schools. (Dr. Deanna Gordon, School Superintendent) 5. Request from Total Action Against Poverty for $9,650 appropriation for the Transitional Living Center. (Vincent Copenhaver, Finance Manager) FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing creation of and financing for a local public works improvement project: North Road sewer project. (Gary Robertson, Utility Director) 2. First reading of an ordinance authorizing creation of and financing for a local public works improvement project: Belle Haven sewer project. (Gary Robertson, Utility Director) 2 3. First reading of an ordinance authorizing the County Administrator to execute a lease agreement on behalf of Roanoke County for one acre of property at Happy Hollow Park. (Pete Haislip, Parks and Recreation Director.) 4. First reading of ordinance to vacate a portion of a 25-foot sanitary sewer and drainage easement recorded in Section 1, Triple Crown Estates, as recorded in Plat Book 15, Page 131 and located on Lot 11, Block 1, (tax map #50.03-4-24) Section 2, Triple Crown Estates, recorded in Plat Book 17, Page 123, and located in the Vinton Magisterial District. (Arnold Covey, Director of Community Development) 5. First reading of ordinance to vacate a 15-foot public utility easement shown on Tract `A', Winterberry Pointe, as recorded in Plat Book 9 at Page 289 and located in Windsor Hills Magisterial District. (Arnold Covey, Director of Community Development) G. SECOND READING OF ORDINANCES 1. Second reading of ordinance to establish water service area for Clearbrook-U.S. Route 220 Corridor and authorize acquisition of easement. (Gary Robertson, Utility Director) 2. Second reading of ordinance to vacate, quit-claim and release portion of 20' waterline easement under the existing Barnes 8~ Noble building and accept a relocated new 20' waterline easement. (Vickie Huffman, Assistant County Attorney) 3. Second reading of ordinance approving the exercise of an option to purchase agreement with Michael W. Rose and Traci Y. Rose for 0.251 acre, more or less, on Westmoreland Drive. (Paul Mahoney, County Attorney) H. APPOINTMENTS 3 1. Building Code Board of Adjustment and Appeals 2. Grievance Panel 3. Industrial Development Authority 4. League of Older Americans -Advisory Council 5. Task Force for Senior and Physically Challenged Citizens CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of committee appointment to the Social Services Advisory Board. 2. Request from School Board for acceptance and appropriation of $1,000 to William Byrd High School's Saturday School. 3. Request from School Board for acceptance and appropriation of $40,000 grant from Carillon Community Health Fund to fund two full-time school nurses. 4. Acceptance of a sight distance easement from Country East LLC. 5. Receipt of grant monies from the Va. Department of Rail and Public Transportation on behalf of RADAR and to execute the Master Agreement for these funds. 6. Approval of correction to ordinance 0-081898-11 concerning petition of Virginia Varsity Transfer, Inc. for rezoning and Special Use Permit to add "Special Use Permit" language to the ordinance. 4 7. Donation by the owners of the private park in Highfields Subdivision of right-of-way and a drainage easement in connection with acceptance of Lakedale Road into the State Secondary System, and two sanitary sewer easements in connection with the Highfields Sewer Project. 8. Donation of a 15-foot drainage easement and a 20-foot sanitary sewer easement on a parcel of land owned by Palm Land Company, L.C. 9. Additional appropriation of revenue for increased State aid for public libraries. 10. Acceptance of sanitary sewer facilities serving the Logan Subdivision. 11. Acceptance of water facilities serving Wexford, Phase I 12. Acceptance of water facilities serving Wexford, Phase II. J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS AND INQUIRIES OF BOARD MEMBERS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Proclamation signed by the Chairman 6. Statement of Treasurer's Accountability per investments s and Portfolio Policy as of August 31, 1998 7. Accounts Paid -July 1998 8. Statement of Estimated and Actual Revenue and Expenditures for month ended July 31, 1998 O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Review of the Community Plan 2. Discussion of recommendations concerning standards for broadcasting towers 3. Re-arrangement of offices on the second and third floors at Roanoke County Administration Center P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A Q. CERTIFICATION RESOLUTION R. ADJOURNMENT 6 1 the Roano . ~a F T Th y{ } ~-. y ~~~ VIRGINIA AMATEUR SPORTS, INC. PRESENTING SPONSORS Virginia's 13 ABC CMT Sporting Goods PREMIER SPONSORS WYYD Radio PLATINUM SPONSORS Valleydale Barrows DIAMOND SPONSORS Tanglewood Mall Magic City Ford Carillon Health System Grand Piano and Furniture GOLD MEDAL SPONSORS Kroger Food 8 Drug Holiday Inn Tanglewood BBBT Coca Cola SILVER MEDAL SPONSORS AEP Old Country Buffet First Team Auto Mall Maid Bess Corporation GTE Mobilnet Radford University BRONZE MEDAL SPONSORS Frito Lay Voice-Tel MW Windows Roanoke Electric Steel Mountain Springs Water Roanoke Fruit & Produce Bank of Fincastle Gentry, Locke, Rakes 8 Moore Delta Dental Plan of Virginia Save-X Mini Marts Liberty Mutual 711 C 5th Street, NE Roanoke, Virginia 24016 (540) 343-0987 FAX (540) 343-7407 www.commonwealthgames.org September 9,1998 Mr. Elmer Hodge and Members of the Board of Supervisors County of Roanoke PO Box 29800 Roanoke, Virginia 24018-0798 Dear Mr. Hodge and Members of the Board of Supervisors, Just a short note to say thank you for your ongoing support and commitment to Virginia Amateur Sports and the Commonwealth Games of Virginia. Due to your efforts and others like you, this year's Games were once again very successful. Enclosed is a report on the economic impact the Games had on the Roanoke Valley. The report also provides information on the growth of the Games and the demographics of where the athletes traveled from to participate. These figures reflect an approximate 3 % increase in the number of athletes who participated last year. Over 69,500 athletes have competed in the Commonwealth Games in the past 9 years. Again, please accept my thank you for enhancing our ability to carry on our Tradition of Excellence; The Commonwealth Games of Virginia. Sincerely, Virginia Amateur Sports, Inc. ~ ~~~ Peter R. Lampman President PROMOTING SPORTS IN THE OLYMPIC IDEAL Sanctioned by the Natkxial Conpresa of Stete Gamea and recognized by the Unked Statea Olympic Committee C,i Recycled Paper SPONSOR OF ~~~ VIRGINIA AMATEUR SPORTS, INC. PRESENTING SPONSORS Virginia's 73 ABC CMT Sporting Goods PREMIER SPONSORS WYYD Radio PLATINUM SPONSORS Valleydale Barrows DIAMOND SPONSORS Tanglewood Mall Magic City Ford Carillon Health System Grand Piano and Furniture GOLD MEDAL SPONSORS Kroger Food & Drug Holiday Inn Tanglewoor~ BBBT Coca Cola SILVER MEDAL SPONSORS AEP Old Country Buffet First Team Auto Mall Maid Bess Corporation GTE Mobilnet Radford University BRONZE MEDAL SPONSORS Frito Lay Voice-Tel MW Windows Roanoke Electric Steel Mountain Springs Water Roanoke Fruit & Produce Bank of Fincastle Gentry, Locke, Rakes & Moore Delta Dental Plan of Virginia Save-X Mini Marts Liberty Mutual 711 C 5th Street, NE Roanoke, Virginia 24016 (540) 343-0987 FAX (540) 343-7407 www.commonwealthgames.org Commonwealth Games of Virginia "A TRADITION OF EXCELLENCE" Virginia Amateur Sports, Inc. founder and sponsor of the Commonwealth Games of Virginia, held its ninth annual State Games competition in the Roanoke Valley during the weekend of July 17-19, 1998. The Games are amulti-sport event often referred to as a sports festival included 45 Olympic and non-Olympic sports. This concept fosters grassroots participation of all ages. The Games promote health, fitness, and the camaraderie within the Olympic tradition. The Commonwealth Games of Virginia were instituted in July 1990 to promote and recognize the efforts of amateur athletes across Virginia in all ages and demographic areas. More than 4,400 athletes competed in 29 sports in our first year. The success of these Games has been immeasurable. This past July 10,119 athletes traveled to the Roanoke Valley, the New River Valley, Waynesboro and Lynchburg to compete in 45 sports, bringing our ninth year total to over 69,000 athletes. The 1999 Commonwealth Games will be held once again in the Roanoke Valley on July 16-18. This quality multi-sport event is recognized and sanctioned by the National Congress of State Games, the United States Olympic Committee, and the National Collegiate Athletic Association. Over 11,000 athletes are expected to "Go for the Gold" in '99. PROMOTINQ SPORTS IN THE OLYMPIC IDEAL Sanctioned by the National Congress of Stete Games and recopnlzed by the United States Olympic Committee ~^, Recycled Peper SPONSOR OF 1998 Commonwealth Games of Virginia Economic Impact Statistics Roanoke Valley Direct Visitor Expenditures A. Number of athletes that stayed overnight 5,086 B. Number of spectators that stayed overnight 15,258 (1:3 ratio) C. Average length of stay 2.18 days D. Estimated average daily expenditures $112.50 E. Estimated overnight visitors expenditures $4,989,366 (A+BxCxD) F. Number of day athletes 3,926 G. Number of day spectators 7,852 (1:2 ratio) H. Number of day volunteers 1,600 I. Estimated average daily expenditures $15.00 J. Estimated day visitor expenditures 200,670 (F+G+HxI) K. Estimated total visitor expenditures $5,190,036 (E + J) Regional Multiplier and Turnover L. Turn-over effect to local economy $1.66 (See report) M. Full local economy economic impact $8,615,460 (K x L) Estimated Sales Tax Revenues N. Percentage taxable sales 100% O. Local sales tax rate 4.50% P. Estimated local sales tax $233,566 (KxNxO) Total Visitor Related Tax Revenues $233,566.00 1998 Commonwealth Games of Virginia Economic Impact Analysis I. Methodology The methodology used for estimating the economic impact of the 1998 Commonwealth Games of Virginia is one that was presented by the American Economic Development Council at their professional seminars. Total visitor expenditures, as well as estimates of room nights and tax revenues are presented. Several assumptions were made regarding the number of visitors that attended the Commonwealth Games in 1998. Total overnight visitors were counted at a ratio of 1:3 with each athlete bringing an additional three spectators (i.e. coaches, family members, friends). Day spectators were counted at a ration of 1:2. The average length of stay for overnight purposes was determined by reviewing the days devoted to each individual Games event and assigning either a day, days or portion thereof to each event. These were averaged for the entire Games giving a figure of 2.23 days as the average length of stay in the Roanoke Valley. For areas outside of the Roanoke Valley, the respective length of stay is used. The Roanoke Valley Convention and Visitors Bureau indicates that $112.50 is the cost of an overnight's travel in the Roanoke Valley for a sporting event. Day travelers spend less than overnight visitors. The Roanoke Convention and Visitors Bureau also indicates that $15.00 typical figure for expenditures by a day traveler. II. Economic Impact of the 1998 Commonwealth Games The total estimated expenditures of the Commonwealth Games is $5,190,036 based on estimated expenditures from all Games events through the Commonwealth of Virginia and involving athletes and spectators. III. Regional Multiplier and Turnover There are various types of regional multipliers for value added, employment and payroll/earnings. There is insufficient regional data available to be able to determine the value added or output from the Commonwealth Games. However, a turnover model used from Iowa was applied to indicate the extent or turnover effect of the expenditures of $5,190,036 from the Commonwealth Games. A $1.00 spent turns over five (5) times in the local economy at a decreasing rate such that the full impact is $1.66. For example, total expenditures from the Commonwealth Games times 1.66 equals $8,615,460 in full expenditures in the local economy. 1998 COMMONWEALTH GAMES OF VIRGINIA REGIONAL DISTRIBUTION Other 322 \ \ \ \ \ \ \ f/!! f f f f f f J f f f f f f f f ~"V' .:.:..............:'..'..'.:..'..'.:'.:'.. West M1 f\f~fkf~f*f4r~f4f~ ..•._•..•.:.:.,•.,';:.:•..•..•...:..•.,•..•..•..'.: 2620.. f\ffffffff .., .................:.:.::............ . f f f f f f! f f f f .::..'..'..'..'..': ::.'..•:.'.::.'..'..'..'..'.:., North ~ 1433 f - - \\ ff. 4 \ 4 f i f ! f f \ 4 \ \ 4 f ! f f f f ~l ! f f f J f f I ~ f f f f f •~~ f f Central \ \ \ ~ ` \ ~ \ \ \ ~ f f f f ~ ~ .\. \'\ ~ \ \ \ \ ........... ...... 81 _""1 ...............:.: ..... .:.: y Roanoke Valle r'! f f r .............. f f f ` l 4 1 v .............. • ~f\f\f\f\f'f f f f`f\f\f`f :~ East ..... 2005 ~ ' ' f f f f f f f f f f f f f f : •: •: •: •: •: •::•:•• 1922 • : •: \ \ \ \ \ \ \ \ \ \ \ \ f f f ! f J f f f •:'•: •:•:•: •:•:•:•:• :•:•• \ \ \ \ \ \ \ f f f f f f f Roanoke Valley: Roanoke City, Roanoke County, Salem, Vinton West: Bristol, Martinsville, New River Valley Central: Charlottesville, Lynchburg, Farmville, Staunton North: Winchester, Culpeper, Harrisonburg, Northern VA East: Norfolk, Richmond, Fredericksburg, Virginia Beach Other: MD, NC, SC, WV -~ ~ ~ o a Q ~ - 0 0 ~ H O ^ rn .- 0 T M^ W N t~ 1 r ~/ .~. 3 0 L / ~ V ~ •^ V _~ ~ A W 3 ~~ O O V r rn rn rn m rn' v ~ rn o v N Q1 ~ m ~ ~ M N m ~ i <D O ~ ~ N Q~ 0 •11 ~ V s ~ ~ ,~ ~ ~L ~ ~r ~~ L O - sa O M ~ 0 _ ~ V r L O Z T. ~ o ~.+ o C OD d r U O ~+ N ~ ~ ~ ~ ~. cn co ~° :~ '~ ~d v•~ ,a v ~ ~ ' ~ O ~ ~ Z _O ~ -~ ~ o ~ o ~ ~ O) " v '~ '~ Q" p U v V O ~ ~. ~+. r ~ ~ ~ ~ ~ ~~~ ° ~ ~ v ~ ~ ~ ~ W ~ ~ ~~ ~~~~~ ~ o Cn ~ °° ~ m ~ ~ ~ ~ a, ~ w ~ o ~n o v w ~ 4. o ~ ° o ~ o ~ ~ g ~ O ~ ~ v ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ° v ~ (~ 3 - ~~I~ ~~ oo ~~v~~ ~~ ~I 5 E ~' ~~ Z ~~~ 3 v u v ~~ ~ ~; F~1 0 ICI r h~ ~ - " ~ ~ .~ ~ ~ ~ ~ ~ -~ ~ ~ :~ o F+~ V _ _ - o ~ ~. ~ ~ G ~ Ov U m .o ~ ~ U E-~ ~ ~ N c~i L O ..~,.~, V '~`~''~ ~-, y ~ ~ ,'" ~" w ", ~uS v E ~ -~ _ ~ ~ C7 0 ~, ~ ~, ~ O t o ~' ~ ~ ` - ` ~ o~ ~ ~ ~ o ~ ~ ~ ~ b ~ 3 •~ ~ y d ~. ~ N_ ,°~ ~ o ~ V ~ ~ ~ ~ ~ ~ ~ e 'a d ~ O ~ ~ ° N e o~ ~ l6 o i_ ^N V ~ N ~ ~ ~ V V ~ ~ i ~ ~ V U V ~ ,~ ~ ~ ~ k 8 ~ '~ vs ~ a 3 v a ~ o~ ACTION NO. ITEM NUMBER c_~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA ITEM: Report from Virginia Amateur Sports, Inc. on the 1998 Commonwealth Games of Virginia COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Peter Lampman, President of Virginia Amateur Sports, Inc., has requested time on the agenda to report on the economic impact of the 1998 Commonwealth Games of Virginia. He would also like to present a plaque to the Board of Supervisors at that time. ~, Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred ( ) To ( ) Harrison Johnson Minnix McNamara Nickens ~- ,~~ VIRGINIA AMATEUR SPORTS, INC. PRESENTING SPONSORS Virginia's 13 ABC CMT Sporting Goods PREMIER SPONSORS WYYD Radio PLATINUM SPONSORS Valleydale Barrows DIAMOND SPONSORS Tanglewood Mall Magic City Ford Carillon Health System Grand Piano and Furniture GOLD MEDAL SPONSORS Kroger Food & Drug Holiday Inn Tanglewoo~ BB&T Coca Cola SILVER MEDAL SPONSORS AEP Old Country Buffet First Team Auto Mall Maid Bess Corporation GTE Mobilnet Radford University BRONZE MEDAL SPONSORS Frito Lay Voice-Tel MW Windows Roanoke Electric Steel Mountain Springs Water Roanoke Fruit 8 Produce Bank of Fincastle Gentry, Locke, Rakes & Moore Delta Dental Plan of Virginia Save-X Mini Marts Liberty Mutual 711 C 5th Street, NE Roanoke, Virginia 24016 (540) 343-0987 FAX (540) 343-7407 www.commonwealthgames.org Ms. Mary Allen PO BOX 29800 Roanoke, Virginia 24018 Dear Ms. Parker, Virginia Amateur Sports would like to have the opportunity to say thank you to Roanoke County for their outstanding support of the 1998 Commonwealth Games of Virginia at your Board of Supervisors meeting scheduled for Tuesday, September 8, 1998 at 3:00 pm. My presentation will take approximately 5 - 10 minutes. I would also like to re-present the plaque that was awarded to the County at our reception that was held during the Games. Please accept my thank you in advance for giving me this opportunity. I am looking forward to hearing from you. Sincerely, Virginia Amateur Sports ~'~ ~a-~~ Peter Lampman President PROMOTINI? SPORTS IN THE OLYMPIC IDEAL Sanctlaned by the National Congress of State Geme8 and recognized by the UnRed States Olympic Committee ~~, Recycbd Paper SPONSOR OF ACTION NO ITEM NUMBER~~ ACTION NO ITEM NUMBER ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA ITEM: Update on public health services offered by the Health Department COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Periodically, Dr. Molly Rutledge, Director of the Allegheny and Roanoke City Health Districts, attends a Board of Supervisors meeting to brief the Board members on the activities of the Allegheny Health District. On Tuesday, Dr. Rutledge will update the Board on public health services offered to the citizens by the Health Department. Respectfully Submitted by: Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Harrison _ Denied () Johnson _ ._ - Received () McNamara- _ _ Referred () Minnix _ To () Nickens - _ _ i • W 8~~ N r ~ Nf W r~ ~o Q ~ ~ N y ~~ h a m O m ~ ~ p N V r 8 ~ ~ O n N ~ ~qp o ~ ~W M r !, a ..1 ~ ~ W ~ r O V m O M M q~p h N ~ d N CO' prp r M N N N ~. A ~ ~ om~ ' o .~€ ~~ g v ~~ ~~ ~x ~~~ ~ 88 ~ ~ W ~ p p {~ p o 8• N N Of O 0 0 p D O fp o 0 0 l~ ~ ~ r ~ ^ M ~ ~ PO. N' ~~p~l~~ ~ gz~ 8 p r °gr~~gi, ~ gZZ ~~ N.i.~naa ~ M ew Z Z Z Z 2' 2 O 22 Z d A S Z _7 N w ~~ ~~ ~~ g ~~ ~~~~ Cg~g~ = a~a,~~~ ,~' s ~ ~~~~~~ ~~,, A ~ ~8~~ ~x ~ ~ ~~~ S o`~i,$$$ g o pop N S ~ ' N O ICMO C > ~ ~ ~ O A NN ppp p A NMpf ~MNN r r ~ A `~ $ g ~ ~ ~ ~ ~~ ~- r- FOr pp R1 b 8 ~ F O Or , O O ~y 1D p 8 ~ ~ p O pp O O r N O C ~~ N r r ~1 ar T O s s O O M a d .~ ~ ~ ~~ d ~ ~. s :: a~~ ~~~~ a~~ ~ .- , y~~~~~~~~~> ~ • 0 F. ~Q ~L ~ T. ~_J X888 8 ~~ N O $ewb $ W ('- MA^NiV~ N ' N pp W t~01 ~0 Q ti rMh mr pp r ~ ~ ~yr~~~ y W 10 : ~ ~ ~ a i y N h O r p- ~lp 11~ l00~~ r ~ ~~ O p, W ~o h N h~$ m~~ V f N V o r r ~ ~ p Q r t~ y r r M f~J~A N r '~ .°~~o~~~ er01~~~'Q~ r '~y7lo 4 l'~ml~~ ~ 0~0 reprrr~ r ~p O t0 ~hMh! Mg omoooe emooo 0~1l/~1k~~ r N Ooh 04f~0 Ip H r r 11~ f N ,~ ~ v ~ ~~ p ~ ~ ~ a ~ ~~ ~ 8 r t ~ a Y t ~ r WS''Y~m.U R~r~ 6 V 0~~.~ 3d ~H W_~a Q z°~ ~3 r 4~ ~ =" ~' z ~~~~ ~ ~g ~~ a~~ M- ~ iR ie it F- ~ . ~ Q S 4f 1- J N 1 ^ ^ ~ PUBLIC HEALTH REPORT CARD • June, 1998 References A. KIDS COUNT IN VIRGINIA, 1997 Data Book, prepared by Joseph Galano, et.al. B. Reportable Disease Surveillance in Virginia, 1996, Office of Epidemiology, Va. Dept. of Health. C. Virginia Health Statistics, 1996, Volume I, Center for Health Statistics, Va. Dept. of Health D. Virginia Primary Care Data Profile, January, 1998, Virginia Dept. of Health and Va. Primary Care Association, Inc. E. Virginia Dept. of Education, Radford Regional Office. F. VA AFIX-ROANOKE All Sites Immunization Assessment Report, The Center for Pediatric Research's Project Immunize Virginia VA AFIX Staff and Sandy McBride, IAP -Roanoke City Health District. G. An Assessment of Child & Adolescent Hospitalizations in Virginia. Va. Dept. of Health and Center for Pediatric Research, Children's Hospital of The King's Daughters and EVMS. H. Va. Dept. of Health, Alleghany and Roanoke City Health Districts. • I. 1996 Hospital Admissions.(?) Reference by Indicator: Total Population (A: 1994 Population Estimates, Bureau of the Census) Population over 65 years (A: 1994 Population Estimates, Bureau of Census) population ages 0-17 (A: 1994 Population Estimates, Bureau of Census) Average per capita income (D: p. 3-4, 1990 average per capita income) Public health spending per capita (H: Local health department's FY98 expenditure budget divided by locality population. RISK FACTORS population uninsured population unemployed (D: p. 3-4, Avicerage percent unemployed in 1996) students receiving free/reduced-price lunch (A: FY96) population below 100% poverty level (D: p. 3-4, Percent of the population in 1990 under 100% poverty.) population below 200% poverty level (D: p. 3-4, Percent of the population iin 1990 under 200% poverty.) population with Medicaid (D: p. 3-4, Percent of the population with Medicaid as of July 1997.) over age 25 not H.S. graduate (D: p. 17-19, 1990 U. S. Bureau of the Census) 4th & 5th graders passing all four Spring physical fitness tests (E: 1997) 2 yr. olds properly immunized (F: assessed for DTP, OPV and MMR vaccines) Hospitalization Rates • Asthma (ages 0-19) (G: Adjusted rate per 1,000, utilizing 1995 hospitalization discharge data. Diabetes (Hospital Admissions, ]996) Public Health Report Card • References Page 2 Deaths Total No./ Rates by Cause of Death/ Rates per 100,000 by cause of death: (C: Resident Deaths by Leading Cause of Death with Age-Adjusted Rates per 100,000 population, Table 15, pp. VII-34 - population projections prepared by the State Data Center of the Virginia Employment Commission, June 1994.) Unintentional Injuries CV diseases Suicide Malignant neoplasms Cerebrovascular (stroke) Children (ages 1-14) (A: CY1996, includes deaths of children 1-14 resulting from all causes, rate per 100,000 using 1994 population estimates) Teen violent death rate (ages 15-17) (A: CY1996, includes deaths occurring through homicide, suicide, accident, or legal intervention -include. motor vehicle deaths, rate per 100,000 using 1994 population estimates. Infant Deaths (C: Resident Infant Death Rates per 1,000 resident live births, 1996.) Births • Total No./ Rate per 1,000 population (C: p. IV-4) LBW Live Births (C: p. IV-30, % of total births) Births with Congenital Anomalies (C: p. IV-30, % of total births) Prenatal Care 1st Trim. (C: p. IV-32, % beginning care in first 13 weeks) Teenage Pregnancy Rate (C: p. III-16, rates per 1,000 females) Out-of-Wedlock Live Births (C: p. IV-28, % nonmarital of total live births) Induced Terminations of Pregnancy (C: Resident induced terminations of pregnancy R__eportableDiseases : (B: CY1996 incidence rates per 100,000 population using 1994 population estimates, U.S. Census Bureau) AIDS Gonorrhea HIV Infection Syphilis, Early Tuberculosis Lead Levels in Children • a V I.I. O W ~"' J W J a z w z 0 I.L .iW MINIOI~I~Id' O N M N ~ r r ~ NInIOIo I~IMIOIM Cfl ~O ~ ~O C~ C7 M ~ C7 CU ~ ~C1 ~ ~ VInI~IOINI INI I~IMIOINIO N ~ OI~Ir r tNA O~OIOId' O ~I~ ~OO~IOIO~ O r ~ d' ~ O M M ~ r NIM \~MIMINI,~I I~ ~~a-etNO CO M N (O N ~ O O ~ O t~ 01 ~ (fl O r N O r e- a ~u~tim~n a ocoOO~o rn~ ~ a T O U ~ N N MO1~~t'I~O M ~A ~t ~ j 00 ~ r w C g ~ ~N NZ 00 N O O I~ d'r- O ~ c E N M Z er ~ ~ O C ~ O ~ ~ N q o O O O N tA~- a(n ~ ~ C O r- ~ ~' r ~ ~ O O `-~ 01 O O O OD NO ~ ~ N r a a o ~~ ~ ~ O ~ O O M Nr ' ~U ~ co M > O ~ ~ C G ~ ._ ~ ~ ~ M O ~ ~~ O ~ O © U O S A N 7 ~ ~n ca a o ~ o pV ~ ~ ~ ~ ~ ~° ~ N ~ a;~a ~ ~ ° ~ ~ o~ a cci C a i CC G a CCi C a CCi C ~ ~ O Y ~ L`i Q ui p rn y Y o c ~, cu ~ ~ o °? > ~ o in z 0 _ z .~ O ~ N ~ /VY L Q L ~ ' ' •O O N ~" ~ i c- r- cv ~` ~~~ ~~~~~ -~ ~rcycywc~a~~r~a as _ N~a ~°c~~`~N w 'r ~ W M r- ~ ti OD QO ~O ~ M ~ r- e- ~ N ~ N r _ ~ ~ ~ f/l to tr7 r r Q~ pp ~ ~ Q1 tt} t+ r _ ~ ~ e^ e~ 1~ ~` r r . iti1 00 ~ Ob t#f lp '~" Q n !~ e- . ~ ~ w ~ ... (A .- o !- a~+.-r.••r rr-r~rrv-a+ rr~-rr ,co r; ao cn ~d;~ of m o cn ar+ r• .~.~ _ y~~ri. cy as a+ ~'^ r.. f r it? t+ ~~~i~ w ~ m Q~° ~' r r "f ~ ~ y ~ ~ n. a. a°.~aa~~~~ag~a°a~'i~ii~cac~~ N~~ ~ ~mma~'bQ~ a. w cn~cnu=~ perp,,` UUV~~ v~v~ v~v~u~ u3c~at~u~cnt~t~~ r~v~cnva ?y~Y.,.iIG~>Yt~t`rCt)U~~? >>?~>YYYy>YY~ ~~~?> M C t13 ~ c~ 4. "~ ~ ~ t~nf^~ ~~CA IV- ~ n ~ h Q~ ~p r rrr r- r- e- ar ~ ~~3tN ~ ~ r w (~. ~' fA ~cj ~ (pp Ch fQ ~.. ~"- r ~' C4 r .Q S l~0 5 oO O ~ r - ti.. ~ ~ CS qa C Q ~ C m ar ~ ~ ~ ~ ~ .~" "' ~ O ~ • ~ W td ~ ~ ~ ~ ~ ~ 41 ~ ~ f!) 4 ~ ~ ~b~ ~ ~ ~ ~ ~~ Q dy N l~ `. '~ Q ~ m t p X ~ Z U fY d _ ~vt9 cr~ F- w ~ C wwz as 0 ~, vl d cn 4 tnN~ d~ ~ ta a ~ ~ tr QCtrtr ~ ~ PUBLIC HEAL TH REPORT CARD June, 1998 References A. KIDS COUNT IN VIRGINIA, 1997 Data Book, prepared by Joseph Galano, et.al. B. Reportable Disease Surveillance in Virginia, 1996, Office of Epidemiology, Va. Dept. of Health. C. Virginia Health Statistics, 1996, Volume I, Center for Health Statistics, Va. Dept. of Health D. Virginia Primary Care Data Profile, January, 1998, Virginia Dept. of Health and Va. Primary Care Association, Inc. E. Virginia Dept. of Education, Radford Regional Office. F. VA AFIX-ROANOKE All Sites Immunization Assessment Report, The Center for Pediatric Research's Project Immunize Virginia VA AFIX Staff and Sandy McBride, IAP -Roanoke City Health District. G. An Assessment of Child & Adolescent Hospitalizations in Virginia. Va. Dept. of Health and Center for Pediatric Research, Children's Hospital of The King's Daughters and EVMS. H. Va. Dept. of Health, Allegheny and Roanoke City Health Districts. I. 1996 Hospital Admissions .T. Healthy People 2000, U. S. Department of Health and Human Services Reference by Indicator: Total Population (A: 1994 Population Estimates, Bureau of the Census) Population over 65 years (A: 1994 Population Estimates, Bureau of Census) population ages 0-17 (A: 1994 Population Estimates, Bureau of Census) Average per capita income (D: p. 3-4, 1990 average per capita income) Public health spending per capita (H: Local health department's FY98 expenditure budget divided by locality population. RISK FACTORS population uninsured population unemployed (D: p. 3-4, Avicerage percent unemployed in 1996) students receiving free/reduced-price lunch (A: FY96) population below 100% poverty level (D: p. 3-4, Percent of the population in 1990 under 100% poverty.) population below 200% poverty level (D: p. 3-4, Percent of the population iin 1990 under 200% poverty.) population with Medicaid (D: p. 3-4, Percent of the population with Medicaid as of July 1997.) over age 25 not H.S. graduate (D: p. 17-19, 1990 U. S. Bureau of the Census) 4th & 5th graders passing all four Spring physical fitness tests (E: 1997) 2 yr. olds properly immunized (F: assessed for DTP, OPV and MMR vaccines) Hospitalization Rates Asthma (ages 0-19) (G: Adjusted rate per 1,000, utilizing 1995 hospitalization discharge data. Diabetes (Hospital Admissions, 1996) Public Health Report Card References Page 2 Deaths Total No./ Rates by Cause of Death/ Rates per 100,000 by cause of death: (C: Resident Deaths by Leading Cause of Death with Age-Adjusted Rates per 100,000 population, Table 15, pp. VII-34 - population projections prepared by the State Data Center of the Virginia Employment Commission, June 1994.) Unintentiona 1 In j uries CV diseases Suicide Malignant neoplasms Cerebrovascular (stroke) Children (ages 1-14) (A: CY1996, includes deaths of children 1-14 resulting from all causes, rate per 100,000 using 1994 population estimates) Teen violent death rate (ages 15-17) (A: CY1996, includes deaths occurring through homicide, suicide, accident, or legal intervention -include. motor vehicle deaths, rate per 100,000 using 1994 population estimates. Infant Deaths (C: Resident Infant Death Rates per 1,000 resident live births, 1996.) Births Total No./ Rate per 1,000 population (C: p. IV-4) LBW Live Births (C: p. IV-30, % of total births) Births with Congenital Anomalies (C: p. IV-30, % of total births) Prenatal Care 1st Trim. (C: p. IV-32, % beginning care in first 13 weeks) Teenage Pregnancy Rate (C: p. III-16, rates per 1,000 females) Out-of-Wedlock Live Births (C: p. IV-28, % nonmarital of total live births) Induced Terminations of Pregnancy (C: Resident induced terminations of pregnancy Reportable Diseases : (B: CY1996 incidence rates per 100,000 population using 1994 population estimates, U.S. Census Bureau) AIDS Gonorrhea HIV Infection Syphilis, Early Tuberculosis Lead Levels in Children Action No. Item No. ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 SUBJECT: Wastewater Treatment Plant Update SUMMARY OF INFORMATION: One of the largest and most significant projects facing the Roanoke Valley is expansion of the regional sewage treatment plant and transmission lines. I have asked Utilities Director Gary Robertson to brief the Board orally on the current status of this project. It is proceeding according to schedule and budget, but a significant amount of work remains to be done. Because of the size and cost of the project, we need to keep the public informed. Respectfull submitt d, ~~ Elmer C. Hodge County Administrator K F-- i1 ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1998 RESOLUTION 090898-1 SUPPORTING THE I-581 AND ROUTE 220 SOUTH CORRIDOR FOR I-73 THROUGH THE ROANOKE VALLEY WHEREAS, the Commonwealth Transportation Board has previously selected Alternative Corridor 6A which generally follows Route 220, the proposed "Smart Highway" and Route 460 to the West Virginia state line west of Narrows as the location for the proposed I-73 north-south interstate connecting Detroit to Charleston, SC; and WHEREAS, the Roanoke County Board of Supervisors has previously indicated its support of a refined corridor for I-73 which would follow the present location of Route 220 into the City of Roanoke and then overlap the present Interstate 581, Interstate 81, the proposed "Smart Highway" and Route 460 to West Virginia on at least two occasions as set forth in its Resolution 112294-1 of November 22, 1994 and Resolution 032498-6 of March 24, 1998; and WHEREAS, the Virginia Department of Transportation (VDOT) has released an "I- 73 Location Study: Alternatives for Future Study" which identifies more specific proposals for the potential corridor location of I-73 through the Roanoke Valley and is in the process of accepting public comments upon these proposed corridors in preparation for the final design work for this project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, strongly reiterates its prior recommendation to build I-73 and that the selected corridor for t-73 immediately follows th existing corridor of Route 220 into the City of Roanoke, and then overlaps Interstate 581, Interstate 81, the proposed "Smart Highway" and Route 460 to the West Virginia state line near Narrows. This recommended corridor would utilize existing road corridors wherever possible, on routes that are already designated for improvement which would thereby reduce the cost of construction and the expenses associated with additional land expropriation. BE IT FURTHER RESOLVED that VDOT be requested to hold at least one additional public information session for the specific purpose of allowing the citizens of Roanoke County an opportunity to comment upon VDOT's proposed corridor locations for I-73 which may directly affect the residences and business locations of Roanoke County citizens. FURTHER, the Board of Supervisors directs that copies of this resolution be forwarded to the Virginia Department of Transportation, the Interstate Route 73 Communications Committee of the General Assembly and the Roanoke Valley Business Council. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison NAYS: Supervisors Nickens, Johnson A COPY TESTE: Ord c~u e~,.i Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Fred Altizer, District Engineer, VDOT Lorinda Lionberger, Transportation Commonwealth Board Interstate Communications Committee of the General Assembly Roanoke Valley Business Council 2 ACTION N0. ITEM NUMBER ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA ITEM: Proposed routes of Interstate 73 through the Roanoke Valley COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Board of Supervisors has expressed support for the construction of Interstate 73 through the Roanoke Valley for several years. On October 12, 1993, November 22, 1994 and March 24, 1998, the Board adopted resolutions in support of the route following the present location of Route 220 into the City of Roanoke and then overlapping the present Interstate 581, Interstate 81, the proposed "Smart Highway" and Route 460 to West Virginia. It was felt that this route would use existing corridors, reduce the cost of construction and expenses and provide an economic advantage to the Roanoke Valley. After input from citizens and local government, the final decision will be made by the state and federal government. SUMMARY OF INFORMATION: In the past few weeks we have received numerous telephone calls from people who are opposed to one or more routes of the proposed interstate. Most of the calls have been opposed to the western route, but others have expressed concern about the impact of the central route as well. Maps of all three routes are attached for your information. Please note that the central route has three alternatives, one of which passes through the Penn Forest area, another through the Hunting Hills area, and a third through the Mount Pleasant area. Because of the many people who will likely attend the Board meeting, you may wish to have them choose a spokesperson or agree to be recognized in groups. If the group is extremely large I suggest you have a separate meeting at one of the schools where there is sufficient room for everyone. This would allow us to move forward to the other items on r ~~ today's Board agenda and also provide an opportunity for everyone who wishes to be heard to do so. STAFF RECOMMENDATION: Regardless of the route chosen, we should urge VDOT to minimize any impacts to residential properties and significant natural viewsheds. If the Board wishes to consider a resolution, we can develop one after we have heard from all of the citizens and adopt it at the next meeting. Respectfully Submi d rrw~' Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Harrison Denied () Johnson _ _ _ Received () McNamara- _ _ Referred () Minnix _ _ To () Nickens ~, ~. } ,~ ~~ Dalevllle • ~` I.~ ;` ,.- :, ,-- IO ~ i Hollins ._ j Troutvilie ~~~~~ ;: 1 ~ ,r QQQi u~ ~, ,~ 3T 2 ~"' ~} 652 ~ ~ ,~~ , ~ Blue Ridge ~.. ~ Cloverdale ~o ~','3 '{ ~- ~n ~~ v •/ 4 C®4 > '~ ~~4 ~~1.7 Greens A'~,,~va Boncack • GO Knob ~.~,~ a ~ ' =~-y < ~e~ °~s ~ ~~ y - ~ ~, ~ u~t ~ ~~ ~ ~ ~ Weaver ~~ '~~~ ,~ -~-~, Krtob ~~.. - T, 4e0. ~~~ Stawartc • ~ 4,~~«~ - - ~~ ' Kno °iS4' r~ . ~~ ~ - ~ ~' Horcapen ~~ e Mountain ~ ~~ za ~ 2a r'~/ ~ ,; i >.f :~ ~~` ~ o~'o ~~, Stewartsville ~ R ~~` tis~ ~ ~~ ~ e fz '~` ~ ~~ ' __ _ _ Exploro Park ~ ~~~ " Blue \__,-" i, ~"+' aj ka Coopen: ~ ~' "'. ~ 1 in va ~~ s ~,.;, F~ankii~i C ~` ~ ' o ~~ ~ Legend „., „m PROPOSED CORRIDOR PARK 1 0 1 Klfomnrnrc I- ; 1 NATURAI.PRESERVE 0.50 0.5 Mibc BLUE RIDGE PARKWAY I-73 Location Study Sources: Virginia Outdoor Foundation, Undated. Franklin County Comprehensive Plan, 1985. Henry County Comprahanciva Plan, 1995. National Park 5ervica, Undated. Virginia Department of Game and Inland Fisheries, y Undated. ALTERNATIVES FOR FURTHER STUDY EASTERN OPTION ~~ ® Poe COMMONWEALTH OF VIRGINIA © HOUSE OF DELEGATES RICHMOND H. MORGAN GRIFFITH COMMITTEE ASSIGNMENTS: P.O. BOX 1250 COURTS OF JUSTICE SALEM. VIRGINIA 24153 EDUCATION AGRICULTURE EIGHTH DISTRICT September 8, 1998 MILITIA AND POLICE Bob L. Johnson, Chairman and Roanoke County Board of Supervisors Dear Board of Supervisors: As you all know, it has consistently been my position to support Interstate 73 coming through the Roanoke Valley region. Having said that, I also want to make it clear that I do not support the western route which goes through Salem and Roanoke County. However, I do support the continuation of the process so that I-73 will not be jeopardized. To stop studying any of the routes could cause I-73 not to come to our region and this would be a tragic loss for the Roanoke and New River Valleys and extremely detrimental to the Martinsville area as well. I encourage the Roanoke County Board of Supervisors and all citizens of our area to be actively involved in these discussions. Citizen involvement is critical to the process, likewise, I would be happy to meet and discuss I-73 with any citizen or group of citizens during the next several months while this matter is being studied in accordance with the federally mandated process. Sincerely, H. Morga 'flit HMG/js ~ttttttttttttttttttttttttt~tttttttttttttttttttttttttttltitlttttltiitllililllltlitlliltltll1111l1tt111~tlllttlttlllltllftltlltlttll,~~,~ -_ .. _ / _ _ Q c AGENDA ITEM NO. ~` ' ~ ,, s ~~ ~ ~~ s s l ai ~~ ~iJ Q V J_J~~ u.~ ~~ ~ ~~ ~iUBLIC HEARING ORDINANCE 1,/ CITIZENS COMI1'IENTS _ _ ~ ~ ~_ SUBJECT: ~ -" C~ _ -_ I would like the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY~ THE GUIDELINES LISTED BELOW: ® Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman- will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ~ - _ - ® Speaker will be limited to a presentation of their point of ~ view only. c Questions of clarification may be entertained by the Chairman. ~ All comments must be directed to the Board. Debate between arecognized =. :- speaker and audience members is not allowed. • s ~~ ~~ ®. Bath speakers and the audience will exercise courtesy at all times. ® Speakers are requested to Leave any mitten statements and/or comments with the clerk. .:. ® INDIYID UALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP _ .SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. a •s a. ~~ es~ ~ ~~ ~~ r~ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK .. ~ ~ c .. c s ~ ~ ~ ~ filllllliliillltllllllllllllllllil11lt111111illilIll111IIIlil111111111111111111111111111111IIIIIii1i11111lI111111111111[I111111111~ Utntttuuttttttttlnttttlutttlttttttttlttutttttttut11111111t111111i111111l11111111UlllilllflIlillllltlltlllltlllll111tl1tll,~J ~~ ° AGENDA ITEM NO. ~ -s r A ~~ ~~ ~ ~~ a ~A ~ ~iJ ~~J._J ~~ . o~ s s PUBLIC HEARING ORDINANCE CITIZENS COMMENTS ~ s ~ ~~ ~ s ~ ~ SUBJECT: . _ ~ e I would like the Chairman of the Board of Supervisors to recognize me during the s ~'.~ meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY~~ THE GUIDELINES LISTED v _ ... _ _; BELOW: _ ® Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman. will = decide the time limit based on the number of citizens speakin an an issue, and will enforce the rule unless instructed by the majority ot~the Board to do otherwise. ~ - c' ~ Speaker will be limited fo a presentation of their point of ~ view only. Questions of clarification may be entertained by the Chairman. ® All comments must be directed to the Board. Debate- between arecognized =. speaker and audience members is not allowed. ~ - _ s ® Both speakers and the audience will exercise courtesy at all times. ~_ ~ ~ _ ® ~ Speakers are requested to leave any written statements and/or comments c with the clerk. _ ®_ =- ® INDIYID UALS SPEAKING ON BEHALF OF AN ORGANIZED GRD UP = SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP = ALLOWING THE INDIVIDUAL TO REPRESENT THEM. .4 ~ -- o-. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ~ ~ ~ °- ~~ w a~ ~~ ~~ s - ~ o ~~ ~. .. a~ ~ s ate. ~ - ~ s~ ~~ v~ ~ .si a ~ i ~~ ~~ ar a~ ~~ ~~ !. • 1A11~if ~ DO ~ ~~ ~t ~'~ a_ s ~~ _ ADDRESS ~ ~ ~ _ PHONE '77 mil' • 6 Z 7~' Z -_ fitll{1It11tilltjtllt1111111tIt1111[Itilifilllllllltlillll[illIllllitllft1111{lfflt11111tltlilltllllillllllfillliltllllfllltl1111>~ j~11111111611111111111111111Il111111!1111111111111{Illlillllll!)ltllllIllllllllllllllliillllllllllllllllllltlil1111II11iIlll IIIII,~,f r ~ ~~ 3 ~~ r ~~ r AGENDA ITEM NO. ~ ~ ,= A ~~ ~_ ~~ ~~ AP]PE CE REQUE~7C' _ - __ _ - - PUBLIC HEARING ORDINANCE `~ CITIZENS CONIlVIENTS .° r ~ ~; c SUBJECT: ~~ I would like the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. W~IEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS o FOR THE RECORD. I AGREE TO ABIDE BY~~ THE GUIDELINES LISTED -- BELOW: ;- °. ® Each speaker ,will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman- will decide the time limit based on the number of citizens speaking an an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. . ... ® Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. s r~ s ~ ® All comments must be directed to the Board. Debate between a recognized _. speaker and audience members is not allowed. _ s ~ Bath speakers and the audience will exercise courtesy at all times. ... ® ~ Speakers are requested to Ieave any written statements and/or comments with the clerk. ® INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP = SHALL FILE WITH THE CLERK AU?'HORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TD REPRESENT THEM. ~_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK -- ... .. _ NAME c ADDRESS ~ 1. _S ~~ PxoNE ~Lfv ~s ~~~ / -7~/ fillllllllilllllfilllllllll1111111i1lI111flflll111llllllllllllIliI1111Illltllftllllllfilllllilltillllllllllllllllllllllillllllllllm Utltttltllllllllllllltlltltlllllillllltll111111111111iiHlliiii!!t!!Illllllllllllilllllltllllllllllllllli{I11111111111111111[[1[I~,f -.. c AGENDA ITEM NO ~~ O ~~ ~~ ~~ ~~ A~'P~ CE REQUEST =_ ~ _ PUBLIC HEARING ORDINANCE (/CITIZENS COMMENTS -_ s SUBJECT: 1 ~ 3 I would like the Chairman of the Board of Supervisors to recognize me during the 0 meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS °_ FOR THE RECORD. I AGREE TO ABIDE BY~~ THE GUIDELINES LISTED BELOW: .:-. ~ c ® Each speaker will be given between three to five minutes to comment c whether speaking as an individual or representative. The Chairman. will decide the time Iimit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to i do otherwise. ~ ~ - _ - ~ Speaker will be limited to a presentation of their poin$ of view only. c Questions of clarification may be entertained by the Chairman. s ~ ® All comments must be directed to the Board. Debate between a recognized _. =_ speaker and audience members is not allowed. • s .. ~~ ®. Bath speakers and the audience will exercise courtesy at all times. == ® ~ Speakers are requested to Ieave any written statements and/or comments with the clerk. °- ~ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP `c '° SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ._ ALLOWING THE INDIVIDUAL TD REPRESENT THEM. ® s or _ ~..~ i ~ ~~ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c ~- ~. .. ... . _ = - ~ - .. m11111111[I111[f[11(111111111t1111[1111(11111111111111111111111111111111111111111[1111Il11111111i1i11lilllil[111111111iillt(litll'm Uinninu~'v~~au~iit~uunnetunn~uu~uni~u181tltl11~tl!l11111111t11i111lIli(!l111111111i1IIlilllltlll1111ltIIlIUIIll,i11 _ _ ~ - _ _ AGENDA ITEM NO. ~ -~ A A.PPE CE REQUEST a ~. r ~~ ~~ PUBLIC HEARING ORDINANCE /CITIZENS COMMENTS -_ r ~... r _ ;_. SUBJECT: 1/-t~ O~ -~ - .._ c e I wauld like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS v FOR THE RECORD. I AGREE TO ABIDE BY~~ THE GUIDELINES LISTED °` BELOW: ® will be iven between three to five minutes to comment c Each speaker g . whether speaking as an individual or representative. The Chairman- will decide the time Limit based on the number of citizens speaking an an issue, c and will enforce the rule unless instructed by the majority of the Board to do otherwise. ~ ~ - _ - . ... ® Speaker will be limited to a presentation of their point of view anly. Questions of clarification may be entertained by the Chairman. v ® All comments must be directed to the Board. Debate between a recognized _. speaker and audience members is not allowed. . s ®. Both speakers and the audience will exercise courtesy at ali times. ~. - .r ® Speakers are requested to Leave any written statements and/or comments with the clerk. ~ INDIVIDUALS SPEAKING ON B.F.HALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _. _ ~ c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK i ~~ ~~ ~ _ ~ ~~ _. ~~ .. ~ .v f~ ~ ~ ~ ~~ ~\ s~ ~~ al ~ ~~ ~S 1~~ ~~ NAME ~ -'1 d r ~ S a~ ~ ~ i.~~ ~~ o~~ ~~ ADDRESS ~ 7 ~~ ~~ rIc w ~r. PxorrE ~ ~1 ~- "-Z-`l ~~ ~IIIIII[I i111IlIIl iI111 i1111I1111111111I11I11111II1111 ill iI111111111II11111I111111I1111I1 tIIlIII11I11111111II1II11111IIlf1IIlllllm UtttnututtttttutttuuunntutitnttatuttnuttittitttttttlltilltlllltllilNlltltllffllllllllffllllllftlflillillllll111lIf,~J _ _ AGENDA ITEM NO. ~ _ / '- c A]PP~ CE REQUE~7C' PUBLIC HEARING ORDINANCE CITIZENS COMII2ENTS ~ ~~ s 3 SUBJECT: `-1- -. =_ s e s T would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WREN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY~~ THE GUIDELINES LISTED BELOW: c ® Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman- will .= decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority o~the Board to do otherwise. ~ ~ - ~ - ® Speaker will be limited to a presentation of their point of ~ view only. c ~ Questions of clarification may be entertained by the Chairman. ® All comments must be directed to the Board. Debate between arecognized = . speaker and audience members is not allowed. ~ - s ~~ ~~ ® Both speakers and the audience will exercise courtesy at all times. e ~ ® Speakers are requested to Leave any written statements and/or comments with the clerk. ~ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALL01r3'ING THE INDIVIDUAL TO REPRESENT THEM. .-. ,. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ... . .. _. - ~ - -_ s ~~ NAME C-~ s ._ ~_ _ ADDRESS _ PHONE s ~{ ~ - 7 ~ S - ~ 22 Z c mllllll[IIIIIIIIIIIIIIIilllllllilllllllllllillll[Illilflllilllllilll11111111111fililflllllll11t11111111111Ilillllllllllllllllllllm jelllltllt111119lllllltlliilllllfltillll1111{Illill!ltltHllililllllilll~llillllllllitidll911f1111111~$Illlllllllllllll (I![ll.~ ,7 -_ e ~ ~~ o AGENDA ITEM NO. ' - ~ APPS ~E REQUEST _ - _ -_ PUBLIC HEARING ORDINANCE LC~TIZENS CONIlVIENTS _ r ~~ ~~ ~_ d SUB CT: i ~ ~"~~ ~ (.l~•J T~_r~ s I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY~~ THE GUIDELINES LISTED -- BELOW: __ ® Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman- will decide the time Limit based on the number of citizens speakin on an issue, .= and will enforce the rule unless instructed by the majority o~the Board to do otherwise. ~ ~ - s s ~ ~~ ~ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ® All comments must be directed to the Board. Debate between arecognized =. speaker and audience members is not allowed. ® s r~ ~~ ®. Both speakers and the audience will exercise courtesy at all times. ~_ ® Speakers are requested to Leave any written statements and/or comments with the clerk v ~ INDIVIDUALS SPEAKING ON BEHALF OF A1V ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ._ ALLOWING THE INDIVIDUAL TO REPRESENT THEM. .~ ,= ,=. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ~_ ~~ ~. ~ ~ .~ = ~. ~~ ., ~~ /~ ~~ ~~ ~.1 ~ ~ ~~ a~ ~~ ~1 ~~ ~~ ~~ m111111tllilllt~tlllltiilllt111111111111111111[Illlllllllill11111(111111111111ItIlllilill111111111111111lllllllil[lllli111t11111(m `~ l' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1998 RESOLUTION 090898-2 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE AUTHORIZING AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY WHEREAS, the Roanoke County School Board ("School Board") and the Board of Supervisors ("Board of Supervisors") of the County of Roanoke, Virginia ("County") have determined that it is advisable to contract a debt and issue general obligation bonds of the County in an amount not to exceed $7,965,000 to finance certain capital projects for public school purposes and to sell the Bonds to the Virginia Public School Authority ("VPSA") NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The County Administrator is authorized and directed to execute and deliver an application to the VPSA in order to sell the Bonds to the VPSA at the Fall 1998 VPSA bond sale. 2. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. The Board of Supervisors reasonable expects to reimburse advances made or to be made by the County or the School Board to pay the costs of acquiring, constructing and equipping the capital projects for school purposes from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued for such improvements is $7,965,000. 3. This resolution shall take effect immediately. On motion of Supervisor Nickens to adopt the resolution, and carried by the 1 following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Q.(,[t~J Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board 2 ACTION # ITEM NUMBER~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA ITEM: Authorization to Apply to the Virginia Public School Authority for $7,965,000 Previously Approved for Bonsack Elementary School, Burlington Elementary School, Clearbrook Elementary School, and Roof Replacements. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On August 19, 1997, the County Board of Supervisors authorized the School Board to proceed with Phase 1 of the School Capital Improvement Program as outlined in the revised Blue Ribbon Committee Report. Included in the Phase 1 recommendations was the construction of a new elementary school in the Bonsack area, renovations to Burlington Elementary and Clearbrook Elementary, and a roof replacement program. The County Board has approved temporary advances to begin construction on these projects. The following funds are being requested through this VPSA application: New Bonsack Elementary (total cost of $7,523,520) $2,523,520 Burlington Elementary Renovations 2,657,100 Clearbrook Elementary Renovations 2,581,620 Roof Replacements 200.000 Total 7 962 240 SUMMARY OF INFORMATION: We have recently received the application packet for the 1998 Fall VPSA Bond sale. As part of this application process, a specific resolution needs to be adopted by the School Board and then the County Board to participate in this sale. The School Board adopted the attached resolution at their meeting on August 18, 1998. The amount borrowed needs to be rounded up to the next $5,000 for the bond sale. FISCAL IMPACT: The first debt payment of approximately $943,000 will begin in the 1999-2000 fiscal year. M:\FINANCE\COMMON\BOARD\9-8-98.RPT ~a STAFF RECOMMENDATION: Staff recommends approving the attached resolution authorizing the application to the Virginia Public School Authority to participate in the 1998 Fall VPSA bond sale for an amount not to exceed $7,965,000. SUBMITTED BY: ~U,Garee~ ~. ~-~~-t~ Diane D. Hyatt Director of Finance APPROVED: Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To () Motion by No Yes Abs McNamara Harrison Johnson Minnix Nickens M:\FINANCE\COMMON\BOARD\9-8-98.RPT ~" • FROM THE MINUTES OF THE ROANOKE COUNTY SCHOOL BOARD MEETING IN A CALLED MEETING ON AUGUST 18, 1998 AT 10:30 A.M. AT THE ROANOKE CIVIC CENTER AUDITORIUM RESOLUTION OF THE ROANOKE COUNTY SCHOOL BOARD AUTHORIZING AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY WITH RESPECT TO THE SALE OF SCHOOL BONDS TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY WHEREAS, the Roanoke County School Board has determined that it is advisable to contract a debt and issue general obligation bonds of the County of Roanoke in an amount not to exceed $7,965,000 to finance certain capital improvements for public school purposes and to sell the bonds to the VPSA: NOW, THEREFORE, BE IT RESOLVED BY THE ROANOKE COUNTY SCHOOL BOARD: 1. The School Board requests pursuant to Section 15.2-2640 of the Code of Virginia of 1950, as amended (the "Code") that the Board of Supervisors of the County of Roanoke issue the Bonds and submit an application to the VPSA in order to sell the Bonds to the VPSA at the 1998 Fall VPSA bond sale and the Superintendent of Schools or such officer as she may designate is authorized to execute and deliver such documentation as may be required by VPSA. The School Board consents • pursuant to Section 15.2-2638B of the Code and Article VII, Section 10 (b) of the Constitution of Virginia to the issuance and sale of the bonds to the VPSA. This resolution shall take effect immediately. Adopted on the motion of Thomas A. Leggette and duly seconded, and on the following recorded vote: AYES: Jerry L. Canada, Thomas A. Leggette, Michael W. Stovall, Marion G. Roark and William A. Irvin, III. NAYS: None ABSENT: None TESTE: J ~ cGL,1.: ,Clerk c: Mrs. Diane Hyatt • Mrs. Penny Hodge ~-a RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE AUTHORIZING AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY WHEREAS, the Roanoke County School Board ("School Board") and the Board of Supervisors ("Board of Supervisors") of the County of Roanoke, Virginia ("County") have determined that it is advisable to contract a debt and issue general obligation bonds of the County in an amount not to exceed $7,965,000 to finance certain capital projects for public school purposes and to sell the Bonds to the Virginia Public School Authority ("VPSA"). NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The County Administrator is authorized and directed to execute and deliver an application to the VPSA in order to sell the Bonds to the VPSA at the Fall 1998 VPSA bond sale. 2. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. The Board of Supervisors reasonable expects to reimburse advances made or to be made by the County or the School Board to pay the costs of acquiring, constructing and equipping the capital projects for school purposes from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued for such improvements is $7,965,000. 3. This resolution shall take effect immediately. M:\FINANCE\COMMON\BOARD\9-8-98.RPT AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1998 RESOLUTION 090898-3 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE AUTHORIZING AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY FOR LITERARY FUND SUBSIDY FINANCING WHEREAS, the Roanoke County School Board ("School Board") has an application for financing the Bonsack Area Elementary School project (the "Project") in the amount of $5,000,000 on the Literary Fund First Priority Waiting List for which it currently desires to proceed with financing; and WHEREAS, the School Board has received an application for the Virginia Public School Authority ("VPSA") Fall 1998 subsidy sale, and the School Board and the Board of Supervisors ("Board") of the County of Roanoke, Virginia ("County") have determined that it is advisable to contract a debt and issue general obligation bonds of the County in an amount not to exceed $5,000,000 to finance the Project ("Bonds") and to sell the Bonds to the Virginia Public School Authority ("VPSA") pursuant to the Fall 1998 Literary Fund subsidy sale; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The County Administrator is authorized and directed to submit an application to the VPSA in order to sell the Bonds to the VPSA at the 1998 VPSA Literary Fund subsidy bond sale. 2. This resolution shall take effect immediately. 1 s On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~1. ....~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board 2 ACTION NO. ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA Item: Authorization to Apply to the Virginia Public School Authority Literary Fund Subsidy Bond Sale for $5,000,000 Bonsack Elementary School Loan COUNTY ADMINISTRATOR'S COMMENTS: G~ SUMMARY OF INFORMATION: The Board of Supervisors has approved temporary advances to begin construction of the new Bonsack Elementary School. The School Board has filed an application for a literary loan of $5,000,000. This project is currently on the first priority waiting list. The VPSA plans to move forward with an interest rate subsidy bond issue in conjunction with the VPSA's Fall issue. The interest rate subsidy sale tivould enable the County to receive VPSA funds this Fall at the same interest rate as currently available through the literary loan process. The School Board will adopt tree attached resolution on September 10, 1998. FISCAL IMPACT: The first debt payment of approximately $450,000 will begin in the 1999-2000 fiscal year. STAFF RECOMMENDATION: Staff recommends approving the attached resolution authorizing the application to the Virginia Public School Authority to participate in the Fall 1998 VPSA Literary Fund Subsidy Bond Sale in the amount of $5,000,000. SUBMITTED BY: APPROVED: Diane D. Hyatt ,~ Elmer C. Hodge Director of Finance County Administrator Approved () Motion by No Yes Abs Denied ( ) Received ( ) Harrison Johnson M:\FINANCE\COMMON\BOARD\9-8-98B. RPT ~'- 3 Referred ( ) To () McNamara Minnix Nickens M:\FINANCE\COMMON\BOARD\9-8-98 B. RPT ~'- 3 RESOLUTION OF THE ROANOKE COUNTY SCHOOL BOARD AUTHORIZING AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY FOR LITERARY FUND SUBSIDY FINANCING WHEREAS, the Roanoke County School Board ("School Board") has an application for the Bonsack Area Elementary School project (the "Project") in the amount of $5,000,000 on the Literary Fund First Priority Waiting List for which it currently desires to proceed with financing; and WHEREAS, the School Board has received an application for the Virginia Public School Authority ("VPSA") Fall 1998 subsidy sale, and the School Board and the Board of Supervisors of the County of Roanoke, Virginia ("County") have determined that it is advisable to contract a debt and issue general obligation bonds of the County in an amount not to exceed $5,000,000 to finance the Project (`Bonds") and to sell the Bonds to the VPSA pursuant to the Literary Fund subsidy sale: NOW, THEREFORE, BE IT RESOLVED BY THE ROANOKE COUNTY SCHOOL BOARD: The County School Board requests pursuant to Section 15.2-2640 of the Code of Virginia of 1950, as amended (the "Code") that the Boazd of Supervisors of the County issue the Bonds and submit an application to the VPSA in order to sell the Bonds to the VPSA for the Fall 1998 Literary Fund subsidy bond sale and the Superintendent of Schools or such officer as she may designate is authorized to submit such documentation as my be required by VPSA. The School board consents pursuant to Section 15.2-2638B of the Code and Article VII, Section 10 (b) of the Constitution of Virginia to the issuance and sale of the bonds to the VPSA. 2. This resolution shall take effect immediately. ~t: rr:v,~,~cr co~c~~cvso,~ s-z~-~artsa -~ RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE AUTHORIZING AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY FOR LITERARY FUND SUBSIDY FINANCING WHEREAS, the Roanoke County School Board ("School Board") has an application for financing the Bonsack Area Elementary School project (the "Project") in the amount of $5,000,000 on the Literary Fund First Priority Waiting List for which it currently desires to proceed with financing; and WHEREAS, the School Board has received an application for the Virginia Public School Authority ("VPSA") Fall 1998 subsidy sale, and the School Board and the Board of Supervisors ("Board") of the County of Roanoke, Virginia ("County") have determined that it is advisable to contract a debt and issue general obligation bonds of the County in an amount not to exceed $5,000,000 to finance the Project ("Bonds") and to sell the Bonds to the Virginia Public School Authority ("VPSA") pursuant to the Fall 1998 Literary Fund subsidy sale; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: The County Administrator is authorized and directed to submit an application to the VPSA in order to sell the Bonds to the VPSA at the 1998 VPSA Literary Fund subsidy bond sale. 2. This resolution shall take effect immediately. M:\FINANCE\COMMON\BOARD\9-8-98B.RPT r . . ~ f REVISED 9/16/98 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1998 RESOLUTION 090898-4 TO ADVANCE FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, The School Board requested an advance of $ 50,000 on September 11, 1997 for environmental assessments, advertising costs for architects and engineers, core drillings, and other costs related to the acquisition of land in South County, and WHEREAS, the County Board approved this $50,000 advance on September 23, 1997, and WHEREAS, the School Board requested an additional advance of $1,721,200 on 1 A November 13, 1997 to hire architects to design various school projects, and WHEREAS, the County Board approved this $1,721,200 additional advance on November 18, 1997, and WHEREAS, the School Board requested an additional advance of $130,000 on November 13, 1997 to hire architects to begin renovations to the science labs, and WHEREAS, the County Board approved a $104,000 additional advance on December 16, 1997, and WHEREAS, the School Board requested an additional advance of $200,000 to hire contractors to begin a roof replacement program, and requested the amendment of Exhibit A of County Resolution 081997-1 to appropriately reflect the roof replacement program included in the Blue Ribbon Commission Report, and WHEREAS, the County Board approved this $200,000 additional advance on April 28, 1998, and the amendment to Exhibit A of County Resolution 081997-1, and WHEREAS, the School Board requested additional advances of $2,454,420 to begin construction at Clearbrook Elementary and $2,517,100 to begin construction at Burlington Elementary on May 14, 1998, and WHEREAS, the School Board requested an additional advance of $7,213,520 to begin construction at Bonsack Elementary on June 18, 1998, and WHEREAS, the County Board approved additional advances of $2,454,420 for Clearbrook Elementary, $2,517,100 for Burlington Elementary, and $7,213,520 for Bonsack Elementary on June 26, 1998, and WHEREAS, the School Board is now prepared to award the construction bids for 2 ~• the science labs at Cave Spring High, Northside High, and Glenvar High and will need an additional advance of $2,170,600, NOW THEREFORE BE IT RESOLVED that the County Board will advance the additional sum of X98- $1,854,560 to the School Board for renovation of the science labs at Cave Spring High, Northside High, and Glenvar High. On motion of Supervisor Nickens to adopt the resolution advancing funds with the understanding that appropriation is for $2,170,600 with $316,040 to be escrowed for A&E technology, equipment and programming when recommended by the Construction Steering Committee, for a net advance of $1,854,560, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~,~-eL-c~~~./ Mary H. AI en, CMC/AAE Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board 3 r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1998 RESOLUTION 090898-4 TO ADVANCE FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, The School Board requested an advance of $ 50,000 on September 11, 1997 for environmental assessments, advertising costs for architects and engineers, core drillings, and other costs related to the acquisition of land in South County, and WHEREAS, the County Board approved this $50,000 advance on September 23, 1997, and WHEREAS, the School Board requested an additional advance of $1,721,200 on November 13, 1997 to hire architects to design various school projects, and 1 WHEREAS, the County Board approved this $1,721,200 additional advance on November 18, 1997, and WHEREAS, the School Board requested an additional advance of $130,000 on November 13, 1997 to hire architects to begin renovations to the science labs, and WHEREAS, the County Board approved a $104,000 additional advance on December 16, 1997, and WHEREAS, the School Board requested an additional advance of $200,000 to hire contractors to begin a roof replacement program, and requested the amendment of Exhibit A of County Resolution 081997-1 to appropriately reflect the roof replacement program included in the Blue Ribbon Commission Report, and WHEREAS, the County Board approved this $200,000 additional advance on April 28, 1998, and the amendment to Exhibit A of County Resolution 081997-1, and WHEREAS, the School Board requested additional advances of $2,454,420 to begin construction at Clearbrook Elementary and $2,517,100 to begin construction at Burlington Elementary on May 14, 1998, and WHEREAS, the School Board requested an additional advance of $7,213,520 to begin construction at Bonsack Elementary on June 18, 1998, and WHEREAS, the County Board approved additional advances of $2,454,420 for Clearbrook Elementary, $2,517,100 for Burlington Elementary, and $7,213,520 for Bonsack Elementary on June 26, 1998, and WHEREAS, the School Board is now prepared to award the construction bids for the science labs at Cave Spring High, Northside High, and Glenvar High and will need an 2 additional advance of $2,170,600, NOW THEREFORE BE IT RESOLVED that the County Board will advance the additional sum of $9;699 $1,854,560 to the School Board for renovation of the science labs at Cave Spring High, Northside High, and Glenvar High. On motion of Supervisor Nickens to adopt the resolution advancing funds with the understanding that appropriation is for $1,854,560 with $316,040 to be escrowed for A&E and equipment when recommended by the Construction Steering Committee, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: c~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board 3 't ACTION NO. ITEM NUMBER ~C" 7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMIhIISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA Item: Request to Advance Funds for Renovation of Science Labs at Cave Spring High, Northside High, and Glenvar High Schools COUNTY ADMIhiISTRATOR'S COMMENTS: ~~$~.~w~ SUMMARY OF INFORMATION: On August 19, 1997, the County Board of Supervisors authorized the School Board to proceed with Phase I of the School Capital Improvement Program as outlined in the revised Blue Ribbon Committee Report. Phase I projects of $47,719,732 include a new South County High School, science lab renovations, renovations at Glenvar Middle School, a new Bonsack Elementary School, renovations at Burlington Elementary School, renovations at Clearbrook Elementary School and roof replacements. The Schools opened the general contractor bids for the renovation of science labs at Cave Spring High, Northside High, and Glenvar High on August 28, 1998. The low bid on this project was received from Acorn Construction and, combined with the asbestos bid and the casework bid, is within the project budget. The Schools would like to award the contract as soon as possible and begin construction. The original constructor schedule was from July 1998 through June 1999. It is now estimated that the science labs will be completed by September 30, 1999. Attachment A shows the current budget for the science lab renovations. The total for the project remains the same as in the Blue Ribbon Committee Report. The County has filed an application to participate in the Fall 1998 Virginia Public School Authority bond issue. However, the science labs were not included in the application as the bid process was not completed prior to the application due date. The renovations will be partially funded by the 1998-99 State School Construction Grant of $554,772 with the remainder to be funded in the Spring 1999 VPSA bond issue. The Finance staff will monitor the impact of this advance on the cash flow of the County. If it is necessary for cash flow purposes, or if it is more cost effective for investment purposes, the staff will return to the Board of Supervisors with arrangements for ashort-term borrowing that will bridge the gap between the time the expenditures are made and the time that we will receive bond proceeds from the Spring VPSA sale and the school construction grant. FISCAL IMPACT: The County has already advanced funds of $14,260,240 for Phase I construction to date, as shown on Attachment B. This included $104,000 for the science labs. This additional advance of $2,170,600 will complete the budget for the science lab renovations and increase the total advances to M:\FINANCE\COMMON\BOARD\9-8-98A. WPD ~~ l~ date to $16,430,840. The currently planned Fall VPSA issue of $7,965,000 and Fall Subsidy Sale of $5,000,000 will reduce the amount advanced by the County to $3,465,840. STAFF RECOMMENDATION: Staff recommends approving the attached resolution which advances an additional amount of $2,170,600 for the science lab renovations at Cave Spring High, Northside High, and Glenvar High. SUBMITTED BY: Deanna Gordon Pte' Superintendent of Schools APPROVED: Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To () Motion by No Yes Abs Harrison Johnson McNamara Minnix Nickens M:\FINANCE\COMMOMBOARD\9-8-98A. WPD ~~~puN~ysc ATTACHMENT A ~ - ~I ~ y OFFICE OF DIVISION SUPERINTENDENT ? , .. O C ~ " r O 5937 Cove Road ~. ~jj Roano)ze, Virginia ?4019 Pkone: (540) 562-3700 Fax: (540) 562-3994 q~~~nt £~`L~G~,d+ August 31, 1998 PHASE I: Science Labs Budget Disbursement 1. Construction 2. Asbestos 3. Casework 4. Mobile Units 5. Technology, Equipment o'. Basic A & E 7. Added A & E (~5 & Programming) 8. Contigency $2,274,600.00 1,175,362.00 79,120.00 480,473.00 56,235.00 281,040.00 122,500.00 35,000.00 44,600.00 Total Expense $2,274,600.00 c-y Blue Ribbon Committee -Phase 1 Projects Projects Budget Code Project Costs Anticipated Advances New High School Land search 150002-8909 50,000 50,000 Land and related expenses 150002-8901 2,200,000 2,200,000 A+ E costs - Sherertz Franklin 150003-8905 1,100,000 880,000 Survey and testing work 150003-3007 100,000 100.000 Construction 17,40Q,000 Site development 3,120,000 Furnishings ~& equipment 1,850,000 Media resources 355,000 Technology 1,400,000 Value engineering 102,600 Contingency (2%) 553,552 28,231,152 3,230,000 Attachment B 9-23-97 11-18-97 12-16-97 428-98 6-26-98 Total 50,000 50,000 0 880,000 880,000 100,000 100,000 0 0 0 0 0 0 0 50,000 980,000 0 0 1,030,000 Science Labs A+ E costs -Dewberry ~& Davis 1500048905 130,000 104,000 104,000 104,000 Construction ],300,000 0 Furnishings & equipment 800,000 0 Contingency (2°/) 44,600 0 2,274,600 104,000 0 0 104,000 0 104,000 Glenvar Middle Renovations A+ E costs -Kinsey Shane 150005-8905 190,000 152,000 152,000 152,000 Survey and testing work 150005-3007 12,000 12,000 12,000 12,000 Construction 2,575,000 0 Furnishings & equipment 250,000 0 Media resources 110,000 0 Technology 75,000 0 Value engineering 25,000 0 Contingency (2%) 64,740 0 3,301,740 164.000 0 164,000 0 0 164,000 New Bonsack Elementary A + E costs -Mosley McClintock 150006-8905 309,235 260,000 236,030 73,205 309,235 Survey and testing work 150006-3007 69,430 50,000 50,000 19,430 69,430 Construction (bricks/monar) - JM Turner 150010.8903 5,000,000 5,000,000 5,000,000 Construction - JM Turner 150006-8903 787,600 787,600 787.600 Furnishings & equipment 150006-8601 625,000 625,000 625,000 Media resources 150006-620R 170,000 170,000 170,000 Technology 150006-8701 300,000 300,000 300,000 Value engineering -Dewberry & Davis 150006-8910 23,970 23,970 23,970 Closing Roland E Cook 150006-3036 75,000 75,000 75,000 Contingency (2%) 150006-9670 163,285 163,285 163,285_ 7,523,520 310,000 0 310,000 0 0 7,213,520 7,523,520 Burlington Elementary Renovations A+ E costs -Jones & Jones 150007-8905 155,000 ]28,000 128,000 27,000 155,000 Survey and testing work 150007-3007 12,000 12,000 12,000 12,000 Construction -Thor 150007-8903 1,963,000 1,963,000 1,963,000 Furnishings Sc equipment 150007-8601 320,000 320,000 320,000 Technology 150007-8701 75,000 75,000 75,000 Value engineering 0 0 Contingency (2 %) 150007-9670 132, 100 132, ] 00 132,100 2,657,100 140,000 0 140,000 0 0 2,517,100 2,657,100 Clearbrook Elementary Renovations A + E costs - Degen 150008-8905 144,000 ] 15,200 115,200 28,800 144,000 Survey and testing work 150008-3007 27,000 12,000 12,000 15,000 27,000 Construction -Avis 150008-8903 1,975,000 1,975,000 1,975,000 Furnishings & equipment 150008-8601 300,000 300,000 300,000 Technology 150008-8701 75,000 75,000 75,000 Value engineering 0 0 Contingency (2%) 150008-9670 60,620 60,620 60,620 2,581,620 127,200 0 127,200 0 0 2,454,420 2,581,620 Roof Maintenance Program 150009-8903 1,150,000 200,000 200,000 0 200,000 47,719,732 4,275,200 50000 1721200 104000 200,000 12,185,040 14,260,240 The above costs are summarized from the report prepared by Marti n & Associates for the Blue Ribbon Committee M:\FINANCE\COMMON\Sch-cip\PHl STAT. WK4 1 09/02/98 ~' / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1998 RESOLUTION TO ADVANCE FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, The School Board requested an advance of $ 50,000 on September 11, 1997 for environmental assessments, advertising costs for architects and engineers, core drillings, and other costs related to the acquisition of land in South County, and WHEREAS, the County Board approved this $50,000 advance on September 23, 1997, and WHEREAS, the School Board requested an additional advance of $1,721,200 on November 13, 1997 to hire architects to design various school projects, and M:\FINANCE\COMMOMBOARD\9-8-98A.RES September 3, 1998 E- y WHEREAS, the County Board approved this $1,721,200 additional advance on November 18, 1997, and WHEREAS, the School Board requested an additional advance of $130,000 on November 13, 1997 to hire architects to begin renovations to the science labs, and WHEREAS, the County Board approved a $104,000 additional advance on December 16, 1997, and WHEREAS, the School Board requested an additional advance of $200,000 to hire contractors to begin a roof replacement program, and requested the amendment of Exhibit A of County Resolution 081997-1 to appropriately reflect the roof replacement program included in the Blue Ribbon Commission Report, and WHEREAS, the County Board approved this $200,000 additional advance on Apri128, 1998, and the amendment to Exhibit A of County Resolution 081997-1, and WHEREAS, the School Board requested additional advances of $2,454,420 to begin construction at Clearbrook Elementary and $2,517,100 to begin construction at Burlington Elementary on May 14, 1998, and WHEREAS, the School Board requested an additional advance of $7,213,520 to begin construction at Bonsack Elementary on June 18, 1998, and WHEREAS, the County Board approved additional advances of $2,454,420 for Clearbrook Elementary, $2,517,100 for Burlington Elementary, and $7,213,520 for Bonsack Elementary on June 26, 1998, and WHEREAS, the School Board is now prepared to award the construction bids for the science labs at Cave Spring High, Northside High, and Glenvar High and will need an additional advance of $2,170,600, NOW THEREFORE BE IT RESOLVED that the County Board will advance the M:\FINANCE`.COMMON\BOARD\9-8-98A.RES September 3, 1998 E-~ additional sum of $2,170,600 to the School Board for renovation of the science labs at Cave Spring High, Northside High, and Glenvar High. M:\FINANCE\COMMOM,BOARD\9-8-98A.RES September 3, 1998 ti~ A-090898-5 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA ITEM: Additional Appropriation for the Transitional Living Center COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. However, there may be additional requests for assistance in the future. BACKGROUND: The Transitional Living Center (TLC) is facing a three month revenue shortfall of approximately $57,900 or $19,300 per month because of HUD funds being denied to the Roanoke Valley Continuum of Care. This shortfall will hopefully be only for the first quarter of the TLC's fiscal year (December 1998, January and February 1999). March 1, 1999 is the earliest the TLC can expect to receive funds if the Roanoke Valley Continuum of Care is funded. If the Continuum is not funded, or funded at a later date (After March 1, 1999), then the TLC will have to consider other funding sources or a significant reduction it its operating expenditures. SUMMARY OF INFORMATION: Roanoke City has committed $38,600 in CDBG funds to cover two months of funding. United Way has proposed to partner with the County to help with funding for the third month. The United Way proposal would take the total third month shortfall of approximately $19,300 and split it in half with the County. The County's share would be $9,650. FISCAL IMPACT: In the current year budget, $20,000 is appropriated to the TLC. If the Board appropriates an additional $9,650, total funding would be $29,650 for the current fiscal year. STAFF RECOMMENDATION: Staff recommends appropriating an additional $9,650 from the Board Contingency to the Transitional Living Center to assist them with their revenue shortfall. M:\FINANCE\COMMON\BOARD\9-8-98C.WPD September 4, 1998 4 ~ SUBMITTED BY: Vincent K. Copenhaver Finance Manager APPROVED: 5 ~~ ! a.., Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x Denied () $91650 appropriation Harrison _ x Received () McNamara- x _ Referred () Minnix _ x _ To () Nickens _ x _ cc: File Vincent K. Copenhaver, Finance Manager M:\FINANCE\COMMON\BOARD\9-8-98C.WPD September 4, 1998 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 8, 1998 ORDINANCE 090 98-6 TO CHANGE THE ZONING CLASSIFICATION OF A 20-ACRE TRACT OF REAL ESTATE LOCATED IN THE VICINITY OF BRAMBLETON AVENUE (ROUTE 221) AND ELECTRIC ROAD (ROUTE 419) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1, R-2, AND C-2 CONDITIONAL TO THE ZONING CLASSIFICATION OF C-1 AND C-2 UPON APPLICATION OF ROANOKE COUNTY BOARD OF SUPERVISORS WHEREAS, the first reading of this ordinance was held on July 28, 1998, and the second reading and public hearing were held August 18, 1998; and, WHEREAS, this ordinance was denied on August 18, 1998, and WHEREAS, the denial of this ordinance was reconsidered and said ordinance was adopted by the Board of Supervisors on September 8, 1998; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 4, 1998; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 20 acres, as described by tax map numbers herein, and located in the vicinity of Brambleton Avenue (Route 221) and Electric Road (Route 419) in the Cave Spring Magisterial District, is hereby changed from the zoning classifications of R-1, Low Density Residential District; R-2, Medium Density Residential District; and C-2, General Commercial District, Conditional, to the zoning classification of C-1, Office District, and C-2, General 1 Commercial District. 2. That this action is taken upon the application of the Roanoke County Board of Supervisors. 3. (A) That the zoning classification of the real estate described by tax map number in Table 1 is changed to the zoning classification of C-1, Office District as follows: TABLE 1 - C-1 -OFFICE DISTRICT Part of 77.13-5-12 Part of 77.13-5-61 77.13-5-57 77.13-5-54 77.13-5-56 77.13-5-55 77.13-5-53 77.13-5-52 77.13-5-58 (B) That the zoning classification of the real estate described by tax map number in Table 2 is changed to the zoning classification of C-2, General Commercial District as follows: TABLE 2 - C-2 -GENERAL COMMERCIAL DISTRICT 77.13-5-31 77.13-5-30 77.13-5-35 Part of 77.13-5-37 77.13-5-39 77.13-5-38 Part of 77.13-5-40 77.13-5-43.1 77.13-5-47 77.13-5-48 77.13-5-49 77.13-5-60 77.13-5-51 77.13-5-50 77.13-5-43.2 77.13-5-58.1 77.13-5-62 77.13-5-59 Part of 77.13-5-61 4. That this ordinance shall be in full force and effect thirty (30) days after (I) Home Depot becomes the fee simple owner of the real estate described in Paragraph 3 (B), Table 2 of this ordinance and (ii) Home Depot subsequently agrees in writing to the 2 following conditions pertaining to the design and use of the site: (A) Westmoreland Drive shall be realigned and redesigned to provide for certain traffic control measures that will prevent commercial traffic from entering the residential neighborhood adjoining the real estate identified in Table 2. (B) The intersection of the realigned Westmoreland Drive and Brambleton Avenue shall be located to create afour-way intersection between Westmoreland Drive and the private drive serving Cave Spring Corner Shopping Center. (C) A 20-foot wide buffer strip shall be located on the Home Depot property along the common property lines with Tax Parcels 77.13-5- 53, 54, 55, and 56. A six foot stockade fence shall be installed within this buffer. A private access drive serving the above-referenced parcels shall be allowed to be constructed within the buffer. (D) Final site plan for the Home Depot site shall designate a "truck waiting area" located in front of the building. All trucks shall remain within the "truck waiting area" between the hours of 10 p. m. and 6 a.m. (E) Sound from any speaker located on the exterior of the building or within the Garden Center shall not exceed 65 Dba at any residential property line. (F) No parking lot pole lighting shall exceed 22 feet above grade. 3 (G) No off-premises advertising signs shall be allowed on the property. (H) The maximum height of any free standing sign installed on the property shall be measured from the base elevation of the abutting road grade nearest the sign. (I) All retaining walls constructed on the property shall be constructed of split-faced architectural block. (J) The property shall be developed in general conformance with the conceptual site plan entitled "The Home Depot South Roanoke, Virginia, VA-71 e" dated 3/20/98, revised through 8/14/98. (K) The developer shall prepare and the Virginia Department of Transportation shall accept a traffic impact study of the proposed use prior to the approval of final site plans for the project. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 5. That it is hereby declared to be the intention of the Board of Supervisors that the provisions of this ordinance are not severable, and if any portion or provision of this ordinance shall be declared unconstitutional or invalid by a valid judgement or decree of a court of competent jurisdiction, this ordinance shall be null and void in its entirety. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: 4 AYES: Supervisors Harrison, Nickens, Johnson NAYS: Supervisors McNamara, Minnix A COPY TESTE: ~- Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney ROANOKE COUNTI~' EpANOKE COUNT' BDAR~ OF S`UP.~'RVISORS DEPARTMENT OF COMMUNITY DEVE.LOPM~'NT PROPQSE~ h'EZDNINC FROr~ R'-1,R-.2 AND C-,2c TD C-2 ~ U~ ~OANp~,~ .~. .~ Z ~, z °v a~ 1838 PAUL M. MAHONEY COUNTY ATTORNEY ~sao) 772-zoo? 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2089 September 8, 1998 ~~ W JOSEPH B. OBENSHAIN SENIOR ASSISTANT COUNTY ATTORNEY VICKIE L. HUFFMAN ASSISTANT COUNTY ATTORNEY (s40)772-2071 Mr. Bob L. Johnson 8276 Olsen Road Roanoke, VA 24019 Dear Mr. Johnson: You recently requested that I provide you with an opinion concerning the applicability of the State and Local Government Conflict of Interests Act (the "Act"), Chapter 40.1 of Title 2.1 of the Code of Virginia, 1950, as amended, to you and your opportunity to vote upon certain matters pertaining to the proposal to rezone certain real estate located at the intersection of Rt. 419 and U. S. Route 221 in Roanoke County. You had previously informed me and other members of the Board of Supervisors of a potential conflict of interest with respect to your participation and vote upon the proposed rezoning of this property for the anticipated location of a Home Depot store. You publicly announced at a meeting of the Board of Supervisors the nature of your potential conflict of interests and subsequent disqualification from participation in this transaction, as required by Section 2.1-639.14 of the Act. Your conflict of interests is based upon the fact that an agent of your company, REALSTAR REALTORS; LLC., was the real estate agent on nine contracts for the acquisition of real estate by Springwood Associates, Inc. Another contract was written by Recknor Real Estate. All of these parcels of real estate were the subject of the proposed rezoning. By virtue of this contract you had a "personal interest in a transaction" (Section 2.1- 639.2). It was reasonably foreseeable that you would receive a direct benefit from this matter, since your firm, REALSTAR, would receive commissions from the sale of these parcels of real estate in accordance with the terms of the contracts, and that these contracts were subject to a condition predicated upon a favorable change in the zoning classification by the Board of Supervisors. The amount of the commissions receivable under these contracts exceed $10,000. You have a "personal interest" by reason of your ownership interest in this business (REALSTAR), and the income, salary and other benefits derived from your business, and its contracts in this matter. The Act requires that you disqualify yourself from participating in this transaction (the vote before the Board of Supervisors on this proposed change in zoning classification for the real estate subject to these contracts) if the transaction has application solely to property or a business in which you have a personal interest (Section 2.1-639.11). As stated above, you publicly OFFICE OF THE COUNTY ATTORNEY P.O. BOX 29800 ® Recycled Paper Mr. Bob L. Johnson Page 2 September 8, 1998 disclosed this personal interest and disqualified yourself from participating in this transaction, and this disclosure and disqualification is reflected in the minutes of the meetings of the Board of Supervisors. You have subsequently advised me that you have taken steps to eliminate your personal interest in this transaction. You and your business, including your agent, have renounced the receipt of any commissions from the sale of this real estate. You have eliminated any financial or personal interest in this transaction. You, your firm, and your agent have terminated the agency relationship with Springwood Associates. Accordingly, you have removed the factors which would require your disqualification from participation in this transaction. Upon the removal of all factors requiring disqualification from participation in this transaction, you will then be able to participate in all matters pertaining to this transaction. Based upon your disclosure to me of the relevant factors pertaining to this matter, it is my opinion that you have eliminated the basis for a determination that your participation in these transactions involving the change in zoning classification for the real estate located at the intersection of Rt. 419 and U.S. Route 221 constitutes a violation of the Act. Accordingly, you may participate in these transactions. Very truly yours, ~~1, l~ Paul M. Mahoney c: Members of the Board of Supervisors Mary Allen, Clerk to the Board of Supervisors ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA ITEM: First Reading of Ordinance Authorizing Creation of and Financing for a Local Public Works Improvement Project -North Road Sewer Project COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: During the spring of 1998, Utility Department staff received requests from several property owners along North Road to extend public sewer to serve their properties. Public sewer presently exists at the common corner of Tax Parcel Nos. 35.04-02-31 and 35.04-02-29. In response to the property owners' request, Utility Department staff explored various sewage conveyance options and prepared a preliminary cost study. Utility Department staff determined that the cost to extend public sewer along North Road would be $6,500.00 per property. Letters dated July 21, 1998 were sent to 17 property owners on North Road and Red Lane. From this mailing, Utility Department staff received nine responses (6 in favor and 3 not interested). Based on this response and the location of the affected properties, the proposed service area was established as shown on the attached sketch. SUMMARY OF INFORMATION: Providing public sewer to the interested property owners would require an 850-foot extension at an estimated cost of $46,000. This construction cost includes installation of sewer laterals, which would serve all properties in the service area. It is also anticipated that an easement will be required to cross Tax Parcel No. 35.04-02-29. The attached ordinance establishes a special service area for the project with each participating, property owner paying their share of the cost through a special connection fee as shown below. The ordinance also establishes a method of financing up to $5,000 for the initial participating property owners. This connection fee includes the fair share of the construction cost required to extend the public sewer system to serve the 8 existing residences on North Road within the proposed service area, as well as, 50 percent of the off-site sewer facility fee of $1,500. Basic Construction Cost $ 5,750.00 Off-Site Facility Fee (w/50% Credit) 750.00 TOTAL CONNECTION FEE $ 6,500.00 The fee proposed above would be applicable only if the property owner financially committed to participate in the proposed project prior to or during construction of the sewer system expansion. ALTERNATIVES: Alternative 1: Establish a special sewer service area, which could potentially serve 8 existing residences, as indicated on the attached sketch. [Hatched tax parcels represent the six (6) property owners who have expressed an interest in connecting to the public sewer system.] Approve construction of the gravity sewer along North Road as shown on attached sketch. The estimated cost to construct this alternative is $46,000. For those property owners, who choose to not connect during the initial 60-day sign- up period, the construction cost would have a one time 25 percent increase (based on 5% annual increase for five years). Under this alternative, the total cost for initial participants would be $6,500 with later participants paying $8,687.50 (based on the present off-site facility fee of $1,500). Alternative 2: Do not approve request for extension of public sewer service to North Road area. FISCAL IlVIPACT: If Alternative 1 is selected, the total construction cost would be $46,000. The six (6) interested property owners would contribute $34,500. The remaining $11,500 would be funded by a transfer from the Public Works Participation Fund. STAFF RECOMMENDATION: Staff recommends that Alternative 1 be approved and that the Board of Supervisors adopt the attached ordinance after the second reading. Said ordinance shall authorize construction and financing for the Local Public Works Improvement Project, North Road Sewer Extension. Should the project be approved, Utility Department staff will again contact affected property owners to encourage participation at this time. SUBMITTED BY: ~~~ o-~/ Gary Robertson, P.E. °`' Utility Director APPRO Elmer .Hodge County Administrator ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred to Harrison Johnson McNamara Minnix Nickens VOTE No Yes Abstain "'" i ~ \\ ~ ~ o d v \\ a, ~ o r~i +~' o \ ~ ~ d t \\ Np~gN 2 ~D~', \\ / N tl O \ i i+ vj \ / ~ '[ 1'7 w Ox~~ \\ ~~ LJ ~ G or \ Sd~p`' ~~g \\ ~ er4~ \\\ ~ J N J ` ~ r' StZ,A \\ ~ ~ ~ 1° e~ g~°'~ \\ ~ o°e a ~ .` ^ ~`pr / ~ a+ = cu ~'~Z ~~ 1~ Q~ ~i c o~ OA / ~ ~ vi ~~e 3~' ~~ i +~ o ~LQ ~ .D °' ~' ~ a ~ Q. Q ~ ~ O N ~ t / • ~ m .a a ~o .-.U N W ~ G ~ N N ~° ~ `~ ~'c'+ ~ « e ~ v s 1Q P ~ ~ 4 >dcv U W e ZNi ` g,9 ~ ~ '~ ~ 'S' / (/~ d G G~~~ % ~ .~ . .~ ~h ~`4 d / 0 y W GQ ' 9 ~.~~ VF Z~ ~ ' , ~ n / ci O 7 .~' * ~ g ~OiN O ~ . ~ . 0•a' ~02 = ~ ~ ro / R-' W ~~ Rp ~r ~' = / a ,. ~ ~ N ~~ ~$~1 ° N / ~ w to z ~ -- d~ r~ ~ / a ~ ~_ 0 ~~~~ m ~ ~r ~~ ~ as / d ~ ~, ~~ v~~N F` ~ ~ ,~ J ~ / "' ~ ~ " a d m a m ° ~ ,G,v~.~ ~ Qooa'~2 J~ / / zv~ ~ Q ~ ~ ~ ~ W °~ ~, °z a ~ ~ , 'b ~ / O m ~ ° ~ Q' , ~ / a~ W a ~ w ~ ~ +~ Q+ x 1 ~~ ~~~4cQ ~ W R.' ~ ~ r ~• ~ ti~o2'g~ / %' ~~ Z Z QQ A y 0 ~ ~ / ~ ' ~ U ~~ rr i -f' Q ~ / ~ ~ .~ ~ ~ ~ • ~ ~ ~ i ~ ~~~ ~~ d _ •_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1998 ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, NORTH ROAD SANITARY SEWER EXTENSION, AND ACCEPTING THE DONATION OF UTILITY EASEMENTS WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public sewer system to the North Road area of Roanoke County; and WHEREAS, the extension of the public sewer system and the creation of a special utility (sewer) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public sanitary sewer system over ten years in accordance with the provisions of Ordinance 112288-7; and WHEREAS, the first reading of this Ordinance was held on September 8, 1998, and the second reading was held September 22, 1998. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public sanitary sewer extension for a portion of Roanoke County along North Road. The total construction cost of this public sewer U:\WPDOCS\AGENDA\UTILITY\NORTHROA.ORD 1 ~/ project is estimated to be $46,000.00, to be initially financed as follows: Citizen Participation (6 x $5,750) Advance from Public Works Participation Fund $34,500 $11,500 That there is hereby appropriated for this project the sum of $11,500 from the Public Works Participation Fund (which was established by the Board of Supervisors on July 23, 1996). Any citizen participation under paragraph 3. will be advanced as a loan from the Sewer Fund. 2. That the Project Service Area is shown and designated on the attached plat entitled Preliminary Plan North Road Sanitary Sewer prepared by the Roanoke County Utility Department, dated September 8, 1998, and identified as Exhibit 1. The North Road Sanitary Sewer Service Area is created for a period of ten years. (A) On or before November 21, 1998, any owner of real estate within this service area may participate in and benefit from the public sanitary sewer extension to this service area by paying the sum of $5,750 toward construction costs plus $750, which represents 500 of the current off-site facility fee of $1,500, said costs to be paid in full and in advance of connection to the public sanitary sewer extension. (B) After November 21, 1998, any owner of real estate within this service area may participate in and benefit from the public sanitary sewer extension to this service area by paying the sum of $7,187 toward construction costs plus the off-site facility fee in effect at the time of connection (currently $1,500), said costs to be paid in full and in advance of connection to the public sanitary sewer extension or financed in accordance with the provisions of paragraph 3. U:\WPDOCS\AGENDA\UTILITY\NORTHROA.ORD 2 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before November 21, 1998, of their portion of the cost of extending the public sanitary sewer system to their properties in accordance with the following terms and conditions: (a) Payment of $6,500 per property owner/residential connection ($5,750 for construction costs plus $750 which is 500 of the current off-site facility fee) to be financed for a maximum of 10 years at an interest rate of 8o percent per annum. Property owners agree to pay $1,500 down and financing the remaining $5,000. The down payment will be applied first to the off-site facility fee and then to the construction costs. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. 4. That the payment by citizens in the project service area, in excess of the six (6) anticipated with this ordinance, who elect to participate, shall be made to the various funds as follows: The off-site U:\WPDOCS\AGENDA\UTILITI'\NORTHROA.ORD 3 ~- / facility fee shall be returned to the Sewer Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid; any further payment of construction costs shall be returned to the Sewer Fund. 5. That the Board of Supervisors hereby accepts the donation to said Board of a sewer line easement of variable width from the following property owners along North Road: Lori S. Adkins (Tax Map No. 35.05-2-29) as shown on Exhibit 1. 6. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 7. That this Ordinance shall take effect on and from the date of its adoption. U:\WPDOCSWGENDA\UTILITY\NORTHROA.ORD 4 ACTION # ITEM NUMBER ~"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA ITEM: First Reading of Ordinance Authorizing Creation of and Financing for a Local Public Works Improvement Project -Belle Haven Sewer Project COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Over the past ten years, Utility Department staff has received requests from several property owners along Belle Haven Road to extend public sewer to serve their properties. With the construction of Northbrooke Subdivision, public sewer presently exists adjacent to these properties. In response to the property owners' request, Utility Department staff explored various sewage conveyance options and prepared a preliminary cost study. Utility Department staff determined that the cost to extend public sewer along Belle Haven Road would be $5,500.00 per property. Letters dated Apri130, 1998 were sent to property owners in this area. From this mailing, Utility Department staffreceived 8 positive responses out of 17 existing residences. Based on this response and the location of the affected properties, the proposed service area was established as shown on the attached sketch. SUMMARY OF INFORMATION: Providing public sewer to the interested property owners would require a sewer extension at an estimated cost of $82,000. This construction cost includes installation of sewer laterals, which would serve all properties in the service area. It is also anticipated that easements will be required to cross Tax Parcels No. 26.12-1-25, 24, 16, 17 and 18. "` The attached ordinance establishes a special service area for the project with each participating property owner paying their share of the cost through a special connection fee as shown below. The ordinance also establishes a method of financing up to $4,000 for the initial participating property owners. This connection fee includes the fair share of the construction cost required to extend the public sewer system to serve the existing residences along Belle Haven Road within the proposed service azea, as well as, 50 percent of the off-site facility fee of $1,500. Basic Construction Cost $ 4,750.00 Off-Site Facility Fee (w/50% Credit) $ 750.00 TOTAL CONNECTION FEE $ 5,500.00 The fee proposed above would be applicable only if the property owner financially committed to participate in the proposed project prior to or during construction of the sewer system expansion. ALTERNATIVES: Alternative 1: Establish a special sewer service azea, which could potentially serve 17 existing residences, as indicated on the attached sketch. [Hatched tax pazcels represent the eight (8) property owners who have expressed an interest in connecting to the public sewer system.] Approve construction of the gravity sewer to serve these properties as shown on attached sketch. The estimated cost to construct this alternative is $82,000. For those property owners, who choose to not connect during the initia160-day sign- up period, the construction cost would have a one time 25 percent increase (based on 5% annual increase for five yeazs). Under this alternative, the total cost for initial participants would be $5,500 with later participants paying $7,437.50 (based on the present off-site facility fee of $1,500). Alternative 2: Do not approve request for extension of public sewer service to Belle Haven Road azea. FISCAL IMPACT: If Alternative 1 is selected, the total construction cost would be $82,000. The eight (8) interested property owners would contribute $38,000. The remaining $44,000 would be funded by a transfer from the Public Works Participation Fund. STAFF RECOMMENDATION: '~` Although this project is one property short of having 50% participation, staff recommends that Alternative 1 be approved and that the Board of Supervisors adopt the attached ordinance after the second reading. One property owner presently has plans to install a new septic system if the project is not approved and two additional properties are experiencing problems, but have no place to install a new drain field. In addition, Pettit Avenue will be paved in the near future making installation of a sewer line more expensive at a later date. Said ordinance shall authorize construction and fmancing for the Local Public Works Improvement Project, Belle Haven Sewer Extension. Should the project be approved, Utility Department staff will again contact affected property owners to encourage participation at this time. SUBMITTED BY: Gary Roberts , P.E. Utility Directo APPROVED: Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Harrison _ _ Received () Johnson _ _ _ Referred McNamara _ _ _ to Minnix _ _ Nickens A o Q ~, ~ H ~ H U W Q1 A Psi ~ ~ H d W W ~ 3°w ~ ~z~ Q W W ~~~ ~- ~ _ ~ ~ v W WWw J ¢ W avvWi J ~~-+ vi W Z ~ ~ 6354 o, 0 m ... /`"' North Barrens Rood (Route 1832) ~ N °~ N ~''~ c~a m Q 3 ~ r°~i N p M M ~ ~ m ~ y r Y V ~ ~C N O W ~ ~ ~ ~ c ~ m d' ~ ~ ~C o ~ ~ ~ ~ c M7 ~ N v ~ ~ ~ ,m ~ ~ U U Pettit Lane (Route 5056) °' o ca ~ ~ ~ 3 t0 - ~ N °~ ~ ~ ~ ~ ~ o a~ o 0 ~ ,m _ ~ ~ ~ ~-- ~ , o ~- ~ N ~ ~ C N D S N m E%HIBIT 1 n O ~D v 0 -o , G N N 3 O r m~ o~ ~o~ ~~~ O . f~ V ' ~ w ~ • ~ ~ ~ W ~ ~ Q ~ > ~ ~ 0 W U o cn - ~~ ~ ~ W ~ O ~ ~ D_ ~ o._ ~ ~ z i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1998 ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, BELLE HAVEN ROAD SANITARY SEWER EXTENSION, AND AUTHORIZING THE ACQUISITION OF EASEMENTS EITHER BY DONATION OR BY PURCHASE WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public sewer system to the Belle Haven Road area of Roanoke County; and WHEREAS, the extension of the public sewer system and the creation of a special utility (sewer) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public sanitary sewer system over ten years in accordance with the provisions of Ordinance 112288-7; and WHEREAS, the first reading of this Ordinance was held on September 8, 1998, and the second reading was held September 22, 1998. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public sanitary sewer extension for a portion of Roanoke County along Belle Haven Road. The total construction cost of this public sewer U:\WPDOCS\.AGENDA\UTILITY\BELLEHAV.ORD 1 project is estimated to be $82,000.00, to be initially financed as follows: Citizen Participation (8 x $4,750) Advance from Public Works Participation Fund $38,000 $44,000 That there is hereby appropriated for this project the sum of $44,000 from the Public Works Participation Fund (which was established by the Board of Supervisors on July 23, 1996). Any citizen participation under paragraph 3. will be advanced as a loan from the Sewer Fund. 2. That the Project Service Area is shown and designated on the attached plat entitled Belle Haven Road Sanitary Sewer Petition prepared by the Roanoke County Utility Department, dated September 8, 1998, and identified as Exhibit 1. The Belle Haven Road Sanitary Sewer Service Area is created for a period of ten years. (A) On or before November 21, 1998, any owner of real estate within this service area may participate in and benefit from the public sanitary sewer extension to this service area by paying the sum of $4,750 toward construction costs plus $750, which represents 500 of the current off-site facility fee of $1,500, said costs to be paid in full and in advance of connection to the public sanitary sewer extension. (B) After November 21, 1998, any owner of real estate within this service area may participate in and benefit from the public sanitary sewer extension to this service area by paying the sum of $5,937 toward construction costs plus the off-site facility fee in effect at the time of connection (currently $1,500), said costs to be paid in full and in advance of connection to the public sanitary sewer extension or financed in accordance with the provisions of paragrah 3. U:\WPDOCSWGENDA\UTILITY\BELLEHAV.ORD 2 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before November 21, 1998, of their portion of the cost of extending the public sanitary sewer system to their properties in accordance with the following terms and conditions: (a) Payment of $5,500 per property owner/residential connection ($4,750 for construction costs plus $750 which is 50% of the current off-site facility fee) to be financed for a maximum of 10 years at an interest rate of 8% percent per annum. Property owners agree to pay $1,500 down and financing the remaining $4,000. The down payment will be applied first to the off-site facility fee and then to the construction costs. . (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. 4. That the payment by citizens in the project service area, in excess of the eight (8) anticipated with this ordinance, who elect to participate, shall be made to the various funds as follows: The off-site U:\WPDOCS\AGENDA\UTILITY\BELLEHAV.ORD 3 ~'" /~' facility fee shall be returned to the Sewer Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid; any further payment of construction costs shall be returned to the Sewer Fund. 5. That the acquisition and acceptance of the necessary water and sewer line easements, as shown on the attached map for the Belle Haven Sanitary Sewer Project, either by donation or by purchase pursuant to paragraph 6 of this ordinance, is hereby authorized across the following properties, referenced by tax map number, from the following property owners, their successors or assigns: TAX MAP NO. PROPERTY OWNER 26.12-1-25 McDaniel 26.12-1-24 Booze 26.12-1-16 Rasnick 26.12-1-17 Andrews 26.12-1-18 Garst 6. That the consideration for these easement acquisitions shall not exceed a value equal to 400 of the current tax assessment for the property to be acquired plus the cost of actual damages, if any, or the amount determined by an independent appraisal; and 7. That the consideration for these easements shall be paid from the Sewer Repair and Replacement Fund; and 8. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. U:\WPDOCS\AGENDA\UTILITY\BELLEHAV.ORD 4 . ~ 9. That this Ordinance shall take effect on and from the date of its adoption. U:\WPDOCS\AGENDA\UTILITY\BELLEHAV.ORD 5 r Action No. Item Number ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA ITEM: Ordinance authorizing the County Administrator to execute a lease agreement on behalf of Roanoke County for one acre of property at Happy Hollow Park. County Administrators Comments: Background• On January 23, 1985 Mary Jane Burgess and her sister Cherie Burgess Shindell donated 34.5 acres and a cabin to Roanoke County to create what has become Happy Hollow Park. As part of the agreement the Grantors retained a life estate for the house and one acre of land. Mrs. Cherie Burgess Shindell passed away in 1996. Mary Jane Burgess, who lived at Happy Hollow, passed away in May of this year. The house is now vacant. Summary of Information: The Parks and Recreation Department desires to lease the house and one acre of property at fair market value. A lease will provide a basic level of security and protection to both the house and surrounding grounds. The unique flowers and shrubs at Happy Hollow require a high level of maintenance to retain the beauty that Happy Hollow is known for. Previously, Mary Jane Burgess provided much of that work. Because of the specialized maintenance needs we anticipate contracting out this portion of the maintenance. In addition, the house and the park grounds require ongoing maintenance and repairs. Consequently, Parks and Recreation requests that all funds generated through the rental be placed in an account to allow for basic upkeep and maintenance of both the house, flower beds, and grounds. This arrangement will also allow recreation staff the opportunity to develop a long-range plan to determine the role of the house in the overall operations of the park. Fiscal Impact• ti ." w ,~ F= 3 The terms of the lease, which will be set at fair market value, will generate revenue. It is recommended that this revenue be used to maintain the house and grounds. Alternatives• 1. Authorize the County Administrator to execute the lease agreement on behalf of Roanoke County, which shall be in a form developed and approved by the County Attorney. 2. Do not lease the property at this time. Staff Recommendation: Staff recommends alternative 1, authorizing the County Administrator to execute a lease on behalf of Roanoke County. Respectfully submitted, Pete Haisli , Di ector Parks and Recreation Approved by, Elmer Hodge County Administrator Approved ( ) Motion by: No Yes Abs Denied ( ) Harrison Received ( ) Johnson Referred ( ) McNamara To ( ) Minnix Nickens 2 • 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1998 ORDINANCE AUTHORIZING THE LEASE OF THE HOUSE AND ONE ACRE OF REAL ESTATE, EXCLUDING THE GUEST HOUSE, (TAX MAP NO. 75.00-2-36) LOCATED AT HAPPY HOLLOW PARK BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the herein-described real estate was held on September 8, 1998; the second reading and public hearing on this matter was held on September 22, 1998; and 2. This property consists of approximately one acre of real estate with improvements, excluding the guest house, identified as Roanoke County Tax Map No. 75.00-2-36; and 3. That it is in the County's best interests to lease this property to in order to safeguard the valuable improvements thereon and to receive fair market value lease payments until such time as it may be necessary to utilize said property in connection with the Happy Hollow Park. This lease is subject to the provisions of Section 2.03 and 18.04 of the Roanoke County Charter. That funds generated through the rental of this property be placed in the and 4. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. U:\WPDOCS\REALEST\HAPPYHOL\ORDINANC. WPD ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8,1998 AGENDA ITEM: Request to vacate a portion of a 25-foot sanitary sewer and drainage easement recorded in Section 1, Triple Crown Estates, as recorded in Plat Book 15, Page 131 and located on Lot 11, Block 1, (tax map #50.03-4-24) Section 2, Triple Crown Estates, as recorded in Plat Book 17, Page 123, and located in the Vinton Magisterial District (shown on attached map). COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The petitioners, Clayton T. and Patricia G. Fowler, request the Board of Supervisors vacate a portion of a 25-foot sanitary sewer and drainage easement. SUMMARY OF INFORMATION: Clayton T. and Patricia G. Fowler are the owners of Lot 11, Block 1 (tax #50.03-4- 24)Section 2, Triple Crown Estates, as recorded in Plat Book 17, Page 123, located in the Vinton Magisterial District. They are requesting that the Board of Supervisors vacate a portion of a 25-foot sanitary sewer and drainage easement that was recorded in Section 1, Triple Crown Estates, Plat Book 15, Page 131. The common property line of Lot 11, tax #50.03-4-24 and Lot 10, Section 2, Triple Crown Estates was intended to be the centerline of the 25-foot sanitary sewer and drainage easement, as shown on the Section 1, Triple Crown Estates plat (Proposed Section 2 Triple Crown Estates). During the final design and platting of the subdivision plat for Section 2, Triple Crown Estates, the aforementioned property lines were not located as originally proposed on the Section 1, Triple Crown Estates plat. ~y This discrepancy was erroneously reflected on the original plot plan for Lot 11, Block 1, Section 2, Triple Crown Estates and caused the Fowler residence to be constructed 1-foot over the sanitary sewer and drainage easement. County staff received no objections to the vacation from the applicable County departments. Therefore, Roanoke County is requesting that the described portion of sanitary sewer and drainage easement be vacated in accordance with Chapter 22, Title 15.2-2272 (2), Code of Virginia 1950, as amended. First Reading of the proposed Ordinance is scheduled to be held on September 8, 1998. A Public Hearing and Second Reading is scheduled for September 22, 1998. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed Ordinance to vacate the referenced sanitary sewer and drainage easement and instruct the County Attorney to prepare the necessary ordinance. ITTED BY: of Engineering & Inspections ACTION Approved ( ) Denied ( ) Received ( ) Referred To Motion by: APPROVED BY: Elmer C. Hodge County Administrator pc: Paul Mahoney, County Attorney VOTE No Yes Abs Harrison Johnson McNamara Minnix Nickens 2 ~ TECLO Y~ I ( ~~ ~~ ~.~ ~ ~ W o t ~~ .n ~Y„ ~~a ' ~ ~q~ ~? J Ri T ' ;p~+:~F p ryB i ~ ~~" ! \jm ~ ~ c /Market ~ 9oo°PRiNGTREE ~ S[lua[e -F9G ~ k: ~ t Y -..,y~~°oe)`e CAS ~ ~1 ~ _ 1 -~ y 1 p~ ~~sl N~ ~ Q~ F9B Fw' S'' `OF / / V~ v ~ l 460, 6 ~ O~~y FP O~ F 0~ ./ %~ ~ I 4\/ \ `'rOq~ "~ .~ ~ rGNlr' N.. qas / SIB WHfLS 1 e .~ ~ T !1 1.1~IUM + PogUNr Isweli, . I~,°h; ~ i~; t~~4 .. oL .al~ .x .. VICINITY MAP' 0 - ~ - I I BELMONT COURT rP;. 50' WIDE ~a~Rg,~ pR~`I~ B-C=20.28' ° N 43'30'35" E L=24'54 15 P V.E• 4.1) 0 55.50' ~ i -- W OD © w `°• _~ Mgt STONE ` 30 13.1' w rn oN'~ I ~ ~~ ~ ~ Y® ~ I I ~ ( PORCH ao•a u; 58.2' 10.6' 1 STORY STONE & o VINYL SIDED "'• #3820 58.2' 10'5' WOOD N ~ DECK 24~ ~ ~ ~ LOT 12 J ~ N N N ~ ~ N s N N o LOT 11 "' ~,°~~ ~Z ~ BLK 1 e~oti°~~^~ ~ I SEC 2 F ~° ~°°P~P~ I I 0.313 ACRE PQe oo tio~~ 10.9' 14.1' FLO EXISTING 25' `~ EASEMENT ;' S S e (585•) _ - O S.S.MH~S 41'12'ta- W \ONC WA NORTH ,OF 80.00' S.S.E. LINE _ cone / PAD ~ ' S 43'30'3 W 'B' EAST ~ N IJNE 0 `'~' ~• N F PROPERTY OF ry"~ ~'„~ 41' FENCE i.a' EAST C & D BUILDERS, INC. m•/ a' CF LINE TAX NO 50.03-01-04.1 VACATED PORTION OF EXISTING EASEMENT BOUNDED BY CORNERS C-D-E-F TO G INCLUSIVE 43'30'35" E O q 14.1 3 w ~~ B ~ N N N Q1 N O N o ~ C-D-E-F~ r7 ~ a. v PORTION OF EASEMENT N w ~ BEING D © VACATED N N STONE WALL :~ ~ IGINAL ~ UNE 13.1' w #3820 in N • ~, cy C-D-E-F= `N m I PORTION OF ~' EASEMENT ~ ~ BEING cn VACATED cRavEL #3820 N DRIVE o~ O N 43y25 21 E N 1.00' C F v ORIGINAL EASEMENT z UNE 4.1'~ Request to vacate a part of 25 foot sanitary sewer and drainage easement Recorded in Plat Book 15, Page 131 Triple Crown Estates -Section 1 Located on Lot 11(Tax Parcel: 50.03-4-24) in Triple Crown Estates -Section 2 Recorded in Plat Book 17, Page 123 Request to vacate a part of 25 foot ROANOKE COUNTY sanitary sewer and drainage easement DEPARTMENT OF Recorded in COMMUNITY DEVELOPMENT Plat Book 15, Page 131 ~ Triple Crown Estates -Section 1 ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1998 ORDINANCE VACATING A 1-FOOT BY 49.2-FOOT PORTION OF A 25-FOOT SANITARY SEWER AND DRAINAGE EASEMENT CREATED ON PLAT OF SECTION 1, TRIPLE CROWN ESTATES, PLAT BOOK 15, PAGE 131, AND NOW LOCATED ON LOT 11, BLOCK 1, SECTION 2, TRIPLE CROWN ESTATES (TAX MAP NO.50.03-4-24) RECORDED IN PLAT BOOK 17, PAGE 123, OWNED BY CLAYTON T. AND PATRICIA G. FOWLER IN THE VINTON MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled "Plat of Section 1, Triple Crown Estates" dated September 15, 1992, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 15, page 131, C & D Builders, Inc., dedicated certain public easements, including a 25' sanitary sewer and drainage easement through its remaining property as shown on said plat; and, WHEREAS, the remaining property was subsequently subdivided by plat entitled "Plat of Section 2, Triple Crown Estates" dated August 17, 1994, of record in the aforesaid Clerk's Office in Plat Book 17, page 123; and, WHEREAS, a part of the 25' sanitary sewer and drainage easement originally located on the remaining property is now located on Lot 11, Block 1, Section 2, Triple Crown Estates (Tax Map No. 50.03-4-24), in Plat Book 17, page 123, owned by Clayton T. and Patricia G. Fowler, the Petitioners; and, WHEREAS, a recent survey of the property reflects that the residential dwelling located thereon encroaches upon a portion of the northeast side of the existing 25' sanitary sewer and drainage easement; and, WHEREAS, the Petitioners have requested that a 1' x 49.2' portion of said easement be vacated by the Board of Supervisors of Roanoke County, Virginia, pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended); and, WHEREAS, notice has been given as required by §15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on September 8, 1998; the public hearing and second reading of this ordinance was held on September 22, 1998. WHEREAS, this vacation will not involve any cost to the County, will not affect the ability to provide service, and the affected County departments have raised no objection. F-4 NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That a 1' x 49.2' portion of a 25' sanitary sewer and drainage easement as shown on Exhibit A attached hereto, said easement having been created and dedicated on the subdivision plat entitled "Plat of Section 1, Triple Crown Estates" dated September 15, 1992, and recorded in Plat Book 15, page 13 1, and now being partially located on Lot 11, Block 1, Section 2, Triple Crown Estates (Tax Map No. 50.03-4-24), in Plat Book 17, page 123, owned by Clayton T. and Patricia G. Fowler, in the Vinton Magisterial District of the County of Roanoke, Virginia, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended); and, 2. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to publication, survey, and recordation costs shall be the responsibility of the Petitioner, Clayton T. and Patricia G. Fowler; and, That the County Administrator, an Assistant County Administrator, or any County Subdivision Agent is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). G:\.4TTORNEY\VLH\AGENDA\TRIPLCRN.2 2 ACTION # ITEM NUMBER T AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA ITEM: Request to vacate a 15-foot Public Utility Easement shown on Tract `A', Winterberry Pointe, as recorded in Plat Book 9 at Page 289 and located in Windsor Hills Magisterial District (shown on attached map). COUNTY ADMINISTRATOR'S COMMENTS: • /~ EXECUTIVE SUMMARY: The petitioners, Boone, Boone & Loeb, Incorporated, the developer of Winterberry Pointe, is requesting that the Board of Supervisors vacate the 15-foot Public Utility Easement. SUMMARY OF INFORMATION: Boone, Boone & Loeb, Incorporated are the owners of Winterberry Pointe, Plat Book 9, Page 289, located in the Windsor Hills Magisterial District. They are requesting that the Board of supervisors vacate a 15-foot Public Utility Easement no longer needed because no public or county utilities reside within those portions of the existing easement to_lze vacated. County staff received no objections to the vacation from the applicable County departments or public utility companies. Therefore, Roanoke County is requesting that the described Public Utility Easement be vacated in accordance with Chapter 11, Title 15.2-2272 (2), Code of Virginia 1950, as amended. First Reading of the proposed Ordinance is scheduled to beheld on September 8, 1998. A Public Hearing and Second Reading is scheduled for September 22, 1998. 1 ~_ S STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed Ordinance to vacate the referenced Public Utility Easement and instruct the County Attorney to prepare the necessary ordinance. SUBMITTED BY: 7~rnold Covey, Director of Community Development APPROVED BY: Elmer C. Hodge County Administrator Approved: Denied: Received: Referred to: ACTION () Motion by: ~) U pc: Paul Mahoney, County Attorney VOTE No Yes Abs Harrison: Johnson: McNamara: Minnix: Nickens: 2 ._ ~~ ~ p IA1-_ GSFkFM!«nrni ULVI `•-ep ~r+---~9' rJ ea~NR~1. EHJ4ME T -.w s6. ~~ - -'i W N ~~'_W"o-a== ----_-;---- --- --T,RACT--R--------x.az9a~.__ z mj0 ~ N ~<-re2 -i- _ _ - - J t~iL- / G/ G 578.12'11'E iB5.00'~ -'''-_-'-- W ~ ,«9-~ ____ _WiNTERBERRY _ _ ti '' RIV~6- E~~ a , ~ N ,Ja o.,-7 _-1 (Pe1VAT~ 2oanj s' waTaz i MwNT ._ -. ~~R/VV ~V ~. Q Q aan ~ J r - ~ ~~ `. `f 0 , J5.~ ~r _x-73 N ]9.14'31' W-n7.63' \ 'Q. LL ,~~g4 ~ C X57 \ u•~ tY r x_71 ,...__ 10'WATEF__________________~1___________________ \ '1~ 3~y i ~~ `~ / ~,?? <JNE EASE4ENT _~ ~~ \ \ i r -_ a I wr rJ ~ ~ q~. \ r i ~ T~ ~~J ~ i ~ I J ~ t N 1t ``C-to ii ~ ><a '` ~1L a ~ < t1 m 1 ` 1 . -~•~'~~ %Z ` 1 ; . TRACT A ,I I 1, ~_ EQ3aHequct 1t~ d ti ~ +' r o __ ~ ~eQ ~°r r t m l 1.866 Ac, ti' /q'~'-_~_ 1, rei=oo._-__ t`1 1 `>$ m r ~ S 6*-1e'70•}c ' l 1t ~ 1 5p tt)9J, 'e 1 r 3 ~ .I t~-5.97' 3~ I ' s~ ~° / i /N. N I N r. ~a ~ ~_t ^ 1 oQ ~TR Snti 1 I! I f ~?dI .S' ~ 3G. 1 . 'qu r 1! v' Fa fNT ~ ~ $N ~_- `38S~sr AMT. 1 ''4~' ~ 15 FDOT P.U.E. EASEMENT i o\ - 15J.a~" F ~ d. ~ 1 TO BE VACATED -7 ~l,\ ~G~ P Il1f '0_l\1 S \ \ ~; I ohs ~ _ _ a"~ ~ r ..~ ~~l- y, ~ I-e~ _ . _ _ N,'IB' 22'.2o"W. g7 31'53_ ~_~~' _~~ ~ / / n'/' -~ •0.16'01^ E_ `+ - ~ I -7S cu _ ~ ~--~- -o ~ . ~Tf ~__~___t01.91'_ _,_ _~ ___ r__________ 2o~5. S.E~~. ~ W -. rr ~i Jpp / -- N ' ------ -~-------------~ z age ~ ~/ ~ . ~; / % PARCEL C v ~i ~ h° '> z ~ , '^%/ 1.029 s- LL d," w ' v m N ,~ ~ y; .r/ r~'~ J c • ri Nee 12'x?" \~~ "' ~ lJ 'fi.R ~/ g5.78' i~ 6 \ N 69.15'2•• W `_11 14" W 21 t.29, ~)~ ~yA RT. 7~2) 64.oa 5 89°17' 1s. ' ~ g0A0 ~,. W 14' 1, \O 1~0. gOGK d' ROANOKE COUNTY VACATE A 15-FOOT PUBLIC UTILITY DEPARTMENT OF EASEMENT SHOWN ON TRACT ' A ` , WINTERBERRY POINTE IN WINDSOR HILLS COMMUNITY DEVELOPMENT MAGISTERIAL DISTRICT ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1998 ORDINANCE VACATING A 15-FOOT PUBLIC UTILITY EASEMENT ACROSS LOTS 8 AND 9, AND A PORTION OF WINTERBERRY SQUARE, IN SECTION 2, WINTERBERRY POINTE, PLAT BOOK 19, PAGE 56, (FORMERLY TRACT "A", PLAT BOOK 9, PAGE 289) AND ACROSS PARCEL "C" OF WINTERBERRY POINTE, PLAT BOOK 9, PAGE 289, IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled "Plat of Winterberry Pointe" dated June 4, 1984, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 289, Builders Investment Group, Inc., dedicated certain public easements, including a fiftcen-foot (15') public utility easement through "TRACT A - 1.868 Ac." and "PARCEL C - 1.029 Ac." as shown on said plat; and, WHEREAS, Tract A was subsequently resubdivided by plat entitled "Plat Showing Lots 1-15, Section 2, Winterberry Pointe and New Lot lA, Block 2, Winterberry Pointe" dated October 10, 1996, of record in the aforesaid Clerk's Office in Plat Book 19, page 56; and, WHEREAS, the portion of the 15' p.u.e. originally located on Tract A is now located on Lots 8 and 9, and Winterbeny Square, Section 2, Winterberry Pointe, as shown on the resubdivision plat in Plat Book 19, page 56; and, WHEREAS, the petitioner, Boone, Boone & Lceb, Incorporated, is the developer of Winterberry Pointe and is the current owner of Lot 8, Section 2; and, WHEREAS, the petitioner has requested that said 15' public utility easement be vacated by the Board of Supervisors of Roanoke County, Virginia, pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended); and, WHEREAS, notice has been given as required by §15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on September 8, 1998; the public hearing and second reading of this ordinance was held on September 22, 1998. WHEREAS, there being no objection raised by the appropriate public utility companies entitled to use the subject easement and there being no public utility company or county facilities located within the subject easement. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the public utility easement, being fifteen feet (15') in width and extending across Lots 8 and 9, and Winterberry Squaze, Section 2, Winterbeny Pointe, Plat Book 19, page 56, (formerly across Tract `A' in Plat Book 9, page 289) and across Pazcel `C', Plat Book 9, page 289, in the Windsor Hills Magisterial District of the County of Roanoke, Virginia, as shown on subdivision plat entitled "Plat of Winterberry Pointe" dated June 4, 1984, and recorded in the aforesaid Clerk's Office in Plat Book 9, page 289, and as further shown on the Exhibit A attached hereto, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended); and, 2. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to publication, survey, and recordation costs shall be the responsibility of the petitioner, Boone, Boone & Loeb, Incorporated; and, 3. That the County Administrator, an Assistant County Administrator, or any County Subdivision Agent is hereby authorized to execute such documents and take such actions as maybe necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). G:44TTORNEY\VLH\AGENDA\WINTRBRY.PTE 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1998 ORDINANCE 090898-7 AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, CLEARBROOK WATER SERVICE AREA, AND AUTHORIZING THE ACQUISITION OF EASEMENTS WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Clearbrook Community; and WHEREAS, the extension of the public water and sewer system and the creation of a special water service area will alleviate a critical public health and safety problem; and WHEREAS, Ordinance 051298-6 established a surcharge for and authorized the financing of a local public works improvement project known as the Clearbrook Sewer Extension, said area is defined on the attached map entitled "Proposed Clearbrook Sanitary Sewer Area" dated April 28, 1998 (Exhibit 1); and WHEREAS, the first reading of this Ordinance was held on August 18, 1998, and the second reading was held September 8, 1998. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public utility extension for 1 a portion of the Clearbrook Community. The total construction cost of this public utility project is estimated to be $117,000 to extend a 12-inch water line and $53,000 to extend a 4-inch sewer force main initially to be financed as follows: (A) The proposal of Randy Kingery and Kingery Bros. Excavating ("Kingery") to extend and install a 12-inch water line and a 4-inch sewer force main approximately 2,600 feet along the west side of U. S. Route 220 to serve all of the properties in the Clearbrook Utility Service Area as shown on Exhibit 2, is hereby accepted. The County shall provide to Kingery the materials required to extend the water and sewer utility lines: water pipe, sewer pressure pipe, fittings, valves, fire hydrants, paving and other appurtenant materials. Kingery shall provide all labor and equipment to extend the water and sewer lines in accordance with all applicable County utility construction requirements, in lieu of paying all applicable water construction and connection fees otherwise required by the provisions of this ordinance and the County Code. Kingery shall complete the installation of these utility lines on or before December 31, 1998. Water Fund Unappropriated Balance (materials) $ 80,000 Waiver of applicable water construction and connection fees (Kingery) $ 33,060 Total $113,060 That there is hereby appropriated the sum of $80,000 from the Water Fund Unappropriated Balance. Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2 Proposed additional water connection fees for the remaining properties in this service area are set out in the following chart based on the following formula: Construction costs of $5,155 + [$30 x length of road frontage in excess of 100'] + $1,345 (50% of current off-site facilities fees): Tax Map No. Construction Costs Water Off-site Facility Fee (Based on 5/8" water meter) Total 98.02-2-1 $17,935 $1,345 19,280 98.02-2-2 5,155 1, 345 6, 501 98.02-2-4 5, 845 1, 345 7,190 98.02-2-6 5,155 1, 345 6, 501 98.02-2-11 6, 700 1, 345 8, 045 98.02-2-12 5,155 1, 345 6, 501 98.02-2-13 11, 215 1, 345 12, 560 98.02-2-16 17,275 1,345 18,620 Total $74,435 $10,760 $85,198 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Proposed Water Utility Area" "Clearbrook Area Water & Sewer Service Extension" prepared by the Roanoke County Utility Department, dated July 28, 1998, and identified as Exhibit 2. The Clearbrook Water Service Area is created for a period of ten years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying the amounts shown above in paragraph 1, said costs to be paid in full and in advance of connection to the public water extension or financed in accordance with the provisions of paragraph 3. 3 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before November 30, 1998, of their portion of the cost of extending the public utility system to their properties in accordance with the following terms and conditions: (a) Payment of ten (10) percent of their respective charges (see table above) as a down payment per property owner/residential connection and payment of the remainder to be financed for a maximum of 10 years at an interest rate of 8% percent per annum. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the November 30, 1998 deadline shall be assessed according to the following chart: Tax Map No. Construction Costs Water Off-site Facility Fee Total (Based on 5/8" water meter) 4 98.02-2-1 $21,800 $2,690 $24,490 98.02-2-2 6,265 2,690 8,955 98.02-2-4 7,459 2,690 10,149 98.02-2-6 6, 265 2, 690 8, 955 98.02-2-11 8,143 2, 690 10, 833 98.02-2-12 6,265 2,690 8,955 98.02-2-13 13,631 2,690 16,321 98.02-2-16 20,997 2,690 23,687 Total $90,825 $21,520 $112,345 4. That the payment by citizens in the project service area who elect to participate shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid. 5. That the acquisition and acceptance of the necessary water and sewer line easements, as shown on the attached easement map (Exhibit 3), for the Clearbrook Water Service Area Project is hereby authorized across the following property, referenced by tax map number, from the following property owner, their successors or assigns: TAX MAP NO. PROPERTY OWNER 98.02-2-1.1 Indian Grave Partnership 6. That the consideration for this easement acquisition shall not exceed a value equal to 40% of the current tax assessment for the property to be acquired plus the cost of actual damages, if any, or the amount determined by an independent appraisal; and 5 7. That the consideration for this easement shall be paid from the Sewer Repair and Replacement Fund; and 8. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 9. That this Ordinance shall take effect on and from the date of its adoption. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: /~` Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance 6 ACTION # ITEM NUMBER ~ "I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIlZGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA ITEM: Second Reading of Ordinance to Establish Water Service Area for Cleazbrook-U. S. Route 220 Corridor and Authorize Acquisition of Easement COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: As a result of action taken by the Roanoke County Board of Supervisors at its May 12, 1998, meeting, the Roanoke County Utility Department extended public water and sewer service to the intersection of U. S. Route 220 and Indian Grave Road and to the Clearbrook Fire/Rescue Station. The Board also established a sewer service area for the entire Cleazbrook area sewershed, which will be served by the Indian Grave Road pump station and force main at that time. On March 5, 1997, letter agreements, with proposed water connection fees, were transmitted by the Utility Department to property owners located along the U. S. Route 220 corridor. These letter agreements were transmitted to determine the level of interest among property owners for extension of water service into the Cleazbrook azea. Mr. Randy Kingery, who owns property at 5437 Franklin Road (Tax Pazcel Nos. 98.02-02-09, 9.1 & 10) and 5469 Franklin Road (Tax Parcel No. 98.02-02-08), has indicated a desire to have the 12-inch water line extended to serve his property. The proposed water connection fees for Mr. Kingery's properties totaled $33,060. The first reading was held on August 18, 1998. SUNIlVIARY OF INFORMATION: In lieu of paying the applicable water connection fees, Mr. Kingery, in his capacity as president of Kingery Bros. Excavating, proposes to provide labor and equipment to extend the 12-inch water line and install a 4-inch sewer force main from their present locations at Indian Grave Road. Both the water line and sewer force main would be extended approximately 2,600 feet along the west side of U. S. Route 220 to serve his property. Water pipe, sewer pressure pipe, fittings, valves, fire hydrants, paving and other appurtenant materials would be purchased and supplied by Roanoke County. As part of the Cleazbrook water and sewer service expansion project, it will be necessary to acquire an easement across property owned by Indian Grave Partnership (Tax Pazcel No. 98.02-02-1.1). ~- I To establish connection fees for the special water service area, it is proposed that connection fees be based on the following formula: Connection Fee = $5,155 + [$30 x length of road frontage in excess of 100'] + $1,345 Note: $1,345 equals off-site facility fee of $2,690 with a 50 percent credit. This credit would he forfeited in the event connection to the water system is not made during the construction period. In addition, construction costs would increase as shown in the attached ordinance. The azea to be served by the water line and sewer force main extension, as well as the respective water connection fees for each property, aze shown on the attached site map. FISCAL IlVIPACT: It is estimated that construction costs to extend the 12-inch water line and 4-inch sewer force main, under standard bid conditions, would be approximately $117,000 and $53,000, respectively. Acceptance of Mr. Kingery's proposal to install the subject water line and sewer force main, in lieu of payment of water connection fees, would allow public water and sewer service to be extended approximately 2,600 feet at a cost of $113,060. Proposed additional water connection fees for the remaining properties included in the service azea total $85,195. Once these connection fees have been collected, Roanoke County would recover costs incurred for the purchase of materials to extend the 12-inch water distribution line and 4-inch sewer force main. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the ordinance, after the second reading, authorizing transfer of $80,000 from the Utility Unappropriated Fund Balance to purchase materials required to extend the 12-inch water line and 4-inch force main southwazd along the west side of U. S. Route 220. Staff also recommends that a special water service azea be established, as shown on the attached map, and that the Board authorize staff to acquire an easement from the Indian Grave Partnership across Tax Parce198.02-02-1.1. SUB T ~~ Gary Robe son, P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator ACTION Approved Denied ( ) Received ( ) Referred Motion by: to VOTE No Yes Abstain Harrison Johnson McNamaza Minnix Nickens .~ .~• & Y ~ . ~~ ~ ~ • ~~ Z ~ m d' Q ~~ ~ o i ~ G ~ W ~ J U ~~ C ~ Uj OW " N N i O ~ " ~ - aw 0 3 ,. ~w d N ~ ~ • ~ ^ i ^ i ^ G ^ G ~ ~ ^ G ~ ^ ~ ^ ~~~~~~~ ~r~~~ ~ 5 ~ ^ i i • • O r,..~..~ '~ • ,I ~. ,•~ 3 Y - ~` ~~~ ~ ~` ~~~ ~ •~~. ~~~~ ~. 0 ~~ ~OV ~~` ~~. S ~~ ~ .` ~ v ~~ ~ . ~~ ~` ~ ~ G ~` ~~ , ••'M• ^ i J d ~ a j ~~. ~ d m ~~~ p W ~ a ~ a W ~ W U a ~ UW ~F ~~~ w w '' ao ~ ERHIBIT 1 ~~ per. y. d Z ^ ox ad a~ z ^iuu~u i1 ~~ w TAX PARCEL NO. CONNECTION FEES 98.02-02-OS $12,980.00 98.02-02-09 & 9.1 $11,000.00 98.02-02-10 $ 9,080.00 KINGERY BROS. $33,060.00 WATER CONNECTION FEES 98.02-02-01 $19,280.00 98.02-02-02 $ 6,500.00 98.02-02-04 $ 7,190.00 98.02-02-06 $ 6,500.00 98.02-02-11 $ 8,045.00 98.02-02-12 $ 6,500.00 98.02-02-13 $12,560.00 98.02-02-16 $18,620.00 REMAINING WATER $85,195.00 CONNECTION FEES ~ / _ ~ ~./ 1 `~~ 2 ~ O 4 ~ ` `v,. 6 `~ ~ ~`~O ` 16 ` ~ ` ~ 8 ~ PROPOSED WATE SERVICE AREA CLEARBROOK AREA WATER ~c SEWER SER V/ CE EXTENSION JULY 28, ~ 998 E%HIBIT 2 9 9.1 `` 10 ` ` 11 ` \ ` 12 ~\ 13 G/ I / C JOEL R. SHEPHARD & ANN CLAIRE SHEPHARD~ TAX N0. 98.02-02-01 S36'32'31~ ~ 4g.00. - - _ N N / PROPERTY OF o° INDIAN GRAVE PARTNERSHIP o D81306/PG296 ~° TAX N0. 98.02-02-1.1 ~ W i ~M . ~ '° ~ ~ a y~ i~ j ~~ NEW 20' SANITARY SEWER ~N & WATER LINE EASEMENT /2 3 ~ ~' ., 2 ~~ :::::'~ ~ I ..~.~........ ~ 4 `~ ~ ~ 1 '~:~:::.:...~, 5 H43.3j f.`..,..~ /N~ ~5g•9 ~ ~ , l AN cR'~ ~E - - - NEW 20' SANITARY SEWER R~q~ RT & WATER LINE EASEMENT 6 ~5 LINE DIRECTION DISTANCE 1-2 S48° 50'00"E 7.62' 2-3 S48° 50'00"E 20.66' 3-4 S55° 39'27"W 135.40' 4-5 N43 37'00"E 95.86' 5-2 N55 39'27"E 36.48' EASEMENT AREA = 1,719 S.F. PLAT SHOWING NEW 20' SANITARY SEWER & WATER LINE EASEMENT BEING GRANTED TO THE COUNTY OF ROANOKE BY INDIAN GRAVE PARTNERSHIP ACROSS TAX PARCEL N0. 98.02-02-1.1 THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING A 20' SANITARY SEWER AND WATER LINE EASEMENT AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. SCALE: 1 " = 50' DATE: 10 AUGUST 1998 CLEARBROOK AREA WATER AND SANITARY SEWER PROJECT CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA ROANOKE COUNTY UTILITY DEPARTMENT E%HIBIT 3 I SHEET 1 of 1 ~-/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1998 ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, CLEARBROOK WATER SERVICE AREA, AND AUTHORIZING THE ACQUISITION OF EASEMENTS WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Clearbrook Community; and WHEREAS, the extension of the public water and sewer system and the creation of a special water service area will alleviate a critical public health and safety problem; and WHEREAS, Ordinance 051298-6 established a surcharge for and authorized the financing of a local public works improvement project known as the Clearbrook Sewer Extension, said area is defined on the attached map entitled "Proposed Clearbrook Sanitary Sewer Area" dated April 28, 1998 (Exhibit 1); and WHEREAS, the first reading of this Ordinance was held on August 18, 1998, and the second reading was held September 8, 1998. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public utility extension for a portion of the Clearbrook Community. The total construction cost of this public utility project U:\WPDOCS\AGENDA\UTILITY\CLEARBRO.WTR 1 ~ -/ is estimated to be $117,000 to extend a 12-inch water line and $53,000 to extend a 4-inch sewer force main initially to be financed as follows: (A) The proposal of Randy Kingery and Kingery Bros. Excavating ("Kingery") to extend and install a 12-inch water line and a 4-inch sewer force main approximately 2,600 feet along the west side of U. S. Route 220 to serve all of the properties in the Clearbook Utility Service Area as shown on Exhibit 2, is hereby accepted. The County shall provide to Kingery the materials required to extend the water and sewer utility lines: water pipe, sewer pressure pipe, fittings, valves, fire hydrants, paving and other appurtenant materials. Kingery shall provide all labor and equipment to extend the water and sewer lines in accordance with all applicable County utility construction requirements, in lieu of paying all applicable water construction and connection fees otherwise required by the provisions of this ordinance and the County Code. Kingery shall complete the installation of these utility lines on or before December 31, 1998. Water Fund Unappropriated Balance (materials) $ 80,000 Waiver of applicable water construction and connection fees (Kingery) $ 33,060 Total $113,060 That there is hereby appropriated the sum of $80,000 from the Water Fund Unappropriated Balance. Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. Proposed additional water connection fees for the remaining properties in this service area are set out in the following chart based on the following formula: Construction costs of $5,155 + [$30 x length U:\WPDOCS\AGENDA\UTILITY\CLEARBRO.WTR 2 G-J of road frontage in excess of 100'] + $1,345 (50~ of current off-site facilities fees): Tax Map No. Construction Costs Water Off-site Facility Fee (Based on 5/8" water meter) Total 98.02-2-1 $17,935 $1,345 19,280 98.02-2-2 5,155 1,345 6,501 98.02-2-4 5,845 1,345 7,190 98.02-2-6 5,155 1,345 6,501 98.02-2-11 6,700 1,345 8,045 98.02-2-12 5,155 1,345 6,501 98.02-2-13 11,215 1,345 12,560 98.02-2-16 17,275 1,345 18,620 Total $74,435 $10,760 $85,198 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Proposed Water Utility Area" "Clearbrook Area Water & Sewer Service Extension" prepared by the Roanoke County Utility Department, dated July 28, 1998, and identified as Exhibit 2. The Clearbrook Water Service Area is created for a period of ten years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying the amounts shown above in paragraph 1, said costs to be paid in full and in advance of connection to the public water extension or financed in accordance with the provisions of paragrah 3. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before November 30, 1998, of their portion of the cost of extending U:\WPDOCS\AGENDA\UTILITY\CLEARBRO.WTR 3 C~/ the public utility system to their properties in accordance with the following terms and conditions: (a) Payment of ten (10) percent of their respective charges (see table above) as a down payment per property owner/residential connection and payment of the remainder to be financed for a maximum of 10 years at an interest rate of 8g percent per annum. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the November 30, 1998 deadline shall be assessed according to the following chart: Tax Map No. Construction Costs Water Off-site Facility Fee (Based on 5/8" water meter) Total 98.02-2-1 $21,800 $2,690 $24,490 98.02-2-2 6,265 2,690 8,955 98.02-2-4 7,459 2,690 10,149 98.02-2-6 6,265 2,690 8,955 U:\WPDOCS\AGENDA\UTZLITY\CLEARBRO.WTR 4 ~ -/ 98.02-2-11 8,143 2,690 10,833 98.02-2-12 6,265 2,690 8,955 98.02-2-13 13,631 2,690 16,321 98.02-2-16 20,997 2,690 23,687 Total $90,825 $21,520 $112,345 4. That the payment by citizens in the project service area who elect to participate shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid. 5. That the acquisition and acceptance of the necessary water and sewer line easements, as shown on the attached easement map (Exhibit 3), for the Clearbrook Water Service Area Project is hereby authorized across the following property, referenced by tax map number, from the following property owner, their successors or assigns: TAX MAP NO. PROPERTY OWNER 98.02-2-1.1 Indian Grave Partnership 6. That the consideration for this easement acquisition shall not exceed a value equal to 40% of the current tax assessment for the property to be acquired plus the cost of actual damages, if any, or the amount determined by an independent appraisal; and 7. That the consideration for this easement shall be paid from the Sewer Repair and Replacement Fund; and 8. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. U:\WPDOCS\AGENDA\UTILITY\CLEARBRO.WTR 5 G -~ 9. That this Ordinance shall take effect on and from the date of its adoption. U:\WPDOCS\AGENDA\UTILITY\CLEARBRO.WTR G ;.~ ~: AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1998 ORDINANCE 090898-8 TO VACATE, QUIT-CLAIM AND RELEASE A PORTION OF A 20' WATERLINE EASEMENT UNDER THE EXISTING BARNES ~ NOBLE BUILDING ACROSS PROPERTY OF TANGLEWOOD MALL ASSOCIATES, L.L.C., AND TO ACCEPT IN EXCHANGE A RELOCATED NEW 20' WATERLINE EASEMENT AROUND SAID BUILDING LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by deed dated April 30, 1979, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1123, page 535, Tanglewood Mall, Inc., as owner of the subject parcel of land, conveyed to the Board of Supervisors of Roanoke County easements and rights of way, for a width of 10' on either side of the existing water lines, for the purpose of operating, maintaining and repairing the water lines and equipment related thereto; and, WHEREAS, by deed dated May 1, 1979, and deed of correction dated August 19, 1981, recorded in the aforesaid Clerk's Office in Deed Book 1123, page 517, and Deed Book 1175, page 53, respectively, Craighead Water Company conveyed to the Board of Supervisors easements and rights of way for maintaining, repairing and operating a water distribution system; and, WHEREAS, the petitioner, Tanglewood Mall Associates, L.L.C., (Tanglewood) is the current owner of the land over which the above-described easements are located, said property being located at the intersection of Routes 419 and 220 and commonly referred to as Tanglewood Mall, and being designated on the Roanoke County Land Records as Tax Map No. 77.16-01-02; and, WHEREAS, Tanglewood has requested that the Board of Supervisors vacate, quit- claim and release a portion of a 20' waterline easement under the existing Barnes & Noble building at Tanglewood Mall, and in exchange, Tanglewood is to convey an alternative 20' waterline easement to the Board; and, WHEREAS, the proposed new easement meets the requirements of the affected County departments, the relocation will provide equivalent service, and the relocation has been accomplished without cost to the County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on August 18, 1998; and a second reading was held on September 8, 1998; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portion of waterline easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, 3. That, subject to the following conditions, a portion of a 20' waterline easement across property of Tanglewood Mall Associates, L.L.C., located at Route 419 and 220 and known as Tanglewood Mall in the Cave Spring Magisterial District of Roanoke County, cross-hatched and designated as "20' WATERLINE EASEMENT TO BE VACATED" on the `Plat Showing 20' Waterline Easement to be Vacated Under Barnes and Noble Bookstore, Tanglewood Mall,' dated August 11, 1998, a copy of which is attached hereto as Exhibit A, be, and hereby is, vacated; and, 4. That, in exchange, the "NEW 20' WATERLINE EASEMENT" as shown on 2 `Easement Plat For Tanglewood Mall Associates, LLC Of A New 20' Waterline Easement Around The Bames and Nobles Store, Tanglewood Mall', dated January 21, 1998, a copy of which is attached hereto as Exhibit B, shall be granted and donated to the Board of Supervisors and acceptance of said easement is hereby approved; and, 5. That, as a condition to the adoption of this ordinance, Tanglewood shall be responsible for all costs and expenses associated herewith, including but not limited to, all costs associated with relocation of the lines, surveys, publication, and recordation of documents; and, 6. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~- J Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Community Development John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 'J•'~ N 01'34'06" E~ ` 47.67' ~ i ~ ~ ~3I I'M ~;f. -,,, ~ ~ N N ~~~ M ~ Z~ PROPERTY OF TANGLEW000 MALL ASSOCIATES, LLC TAX N0. 77.16-01-02 D.B. 1477, PG. 1611 3( ~o zv- ON~ F°rN NEW 20' WATERLINE Z, EASEMENT ~}, ~ N 45'16 53 E - - - 209.53' - - - B 20' iATERLINE EASEMENT TD BE VACATED EXISTING 1-STORY BUILDING BARNES AND NOBLE BOOKSTORE WATERLINE BETHtEEN POINTS A do 8 HAS BEEN ABANDONED CORNER OF BUILDING EXISTING 1-STORY BUILDING "KROGER & SUPER X' CORNER OF BUILDING ~ \• TlE ONLY N 67'59'41" W ~~ .. S 32'11'14° E 91.55' - - S 46'28`Z2' W ~ _ ' fi3.37' ---- --- 184.57' ------ A .! PROPERTY OF NEB ~~ ~~~ ~ TANGLEW000 MALL ~~~'~' ASSOCIATES, LLC TAX N0. 77.16-01-02 D.B. 1477, PG. 1611 ROANOKE COUNTY PLAT SHOWING 20' WATERLINE EASEMENT DEPARTMENT OF TO BE VACATID IINDER BARNES AND NOBLE COMMUNITY DEVELOPMENT BooxsTORE, TANGLEWOOD MALL Date: August 11, 1998 Exhibit A N 01'34'06" E 47.67 ~ ~ I ~3 I'r.I-d. ~MI~ N N M ~~~ ZI I I i PROPERTY OF TANGLEWOOD MALL ASSOCIATES. LLC TAX N0. 77.16-01-02 D.B. 1477, PG. 1611 3 >-. J O Z~t- O N OOi wr F°n NEW 20' WATERLINE EASEMENT ~----- -- N~ 6~53~0-E ------- - - - - - /~~ 209.53' y~--- ----- -- --- /~ EXISTING 1-STORY BUILDING BARNES AND NOBLE BOOKSTORE WATERLINE BETWEEN POINTS -'~"~~ A do B HAS BEEN ABANDONED . CORNER OF BUILDING EXISTING 1-STORY BUILDING "KROGER & SUPER X" CORNER OF BUILDING \\`\ N 87'5941" W ~~ 91.55' 0 _--~- S 46'28'22-_W -_-_-_-~ 184.57' PROPERTY OF TANGLEWOOD MALL ASSOCIATES, LLC TAX N0. 77.16-01-02 D.B. 1477, PG. 1611 NEW 20' WATERLINE EASEMENT ' TIE ONLY ~~•S 32'11'14" E '1 63.37' J ~ ~~,~~-DF y~ l OHN T. PARKER ~ No. 1076 z~i JyY~ r„~ °~ NOTES: 1. THIS PLAT WAS PREPARED WITHOUT BENEFIT OF A TITLE REPORT AND IS SUBJECT THERETO. THEREFORE, THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 2. METES AND BOUNDS DESCRIPTIONS SHOWN HEREON REPRESENT A COMPOSITE OF DEEDS, PLATS, CALCULATED INFORMA710N AND FIELD TIES TO PROPERTY BOUNDARIES TO LOCATE THE POSITION OF THE EASEMENT IN RELATION TO THE BOUNDARIES. THIS SURVEY DOES NOT REFLECT A COMPLETE AND ACCURATE BOUNDARY SURVEY OF THE SUBJECT PROPERTY. EASEMENT PLAT FOR TANGLEWOOD MALL ASSOCIATES, LLC • OF A NEW 20' WATERLINE EASEMENT AROUND THE BARNES AND NOBLES STORE, TANGLEWOOD MAU_ CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA '.16-01-02 T. P. PARisO;R do SON SCALE: 1"=. IRAWN DAP TPP&S aie ~m...:a DATE: •JAN. ffNO1NffffR9 _ ~HK'D PL.~.NN R3 SaLm, V1s(lai~ E4169 ~, ,- cue-n ~-a Exhibit B ACTION NO. ITEM NO. ~T' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA ITEM: ORDINANCE TO VACATE, QUIT-CLAIM AND RELEASE A PORTION OF A 20' WATERLINE EASEMENT UNDER THE EXISTING BARNES & NOBLE BUILDING ACROSS PROPERTY OF TANGLEWOOD MALL ASSOCIATES, L.L.C., AND TO ACCEPT IN EXCHANGE A RELOCATED NEW 20' WATERLINE EASEMENT AROUND SAID BUILDING LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS: G~~~w~~E' EXECUTIVE SUNIlVIARY: This is the second reading of the proposed ordinance to authorize vacation and release of a portion of a 20' waterline easement under the Barnes & Noble building at Tanglewood Mall, across property owned by Tanglewood Mall Associates, L.L.C., and to authorize acceptance of an alternative 20' waterline easement. BACKGROUND: By deed dated April 30, 1979, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1123, page 535, Tanglewood Mall, Inc., as owner of the subject parcel of land, conveyed to the Board of Supervisors of Roanoke County easements and rights of way, for a width of 10' on either side of the existing water lines, for the purpose of operating, maintaining and repairing the water lines and equipment related thereto. By deed dated May 1, 1979, and deed of correction dated August 19, 1981, recorded in the aforesaid Clerk's Office in Deed Book 1123, page 517, and Deed Book 1175, page 53, respectively, Craighead Water Company (and its successor) conveyed to the Board of Supervisors easements and rights of way for maintaining, repairing and operating a water distribution system. G-~ SUMMARY OF INFORMATION: The petitioner, Tanglewood Mall Associates, L.L.C., is the current owner of the property over which the above-described easements are located, said parcel being located at the intersection of Routes 419 and 220 in the Cave Spring Magisterial District, and being designated on the Roanoke County Land Records as Tax Map No. 77.16-01-02. Tanglewood has requested that the Board of Supervisors vacate, quit-claim and release a portion of the easement to eliminate the encumbrance. The waterline within this portion of easement has already been abandoned, due to completion and acceptance of the relocated lines. The location of the portion of easement to be released is shown cross-hatched and designated as " 20' WATERLINE EASEMENT TO BE VACATED" on the 'Plat Showing 20' Waterline Easement to be Vacated Under Barnes and Noble Bookstore, Tanglewood Mall,' dated August 11, 1998, a copy of which is attached to the proposed ordinance as Exhibit A. In exchange, Tanglewood is to grant a new 20' waterline easement around the Barnes & Noble building as shown on the `Easement Plat for Tanglewood Mall Associates, LLC' dated January 21, 1998, a copy of which is attached to the proposed ordinance as Exhibit B. The waterlines have already been relocated by Tanglewood and accepted by the Utility Department, and will provide equivalent service. FISCAL IlVIPACTS: All costs associated with this exchange are to be paid for by Tanglewood as a condition of this action. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance. Respectfully submitted, ickie .Huffman Assistant County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Harrison _ _ Johnson _ _ McNamara Minnix -_ _ -_ Nickens 2 ~.a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1998 ORDINANCE TO VACATE, QUIT-CLAIM AND RELEASE A PORTION OF A 20' WATERLINE EASEMENT UNDER THE EXISTING BARNES & NOBLE BUILDING ACROSS PROPERTY OF TANGLEWOOD MALL ASSOCIATES, L.L.C., AND TO ACCEPT IN EXCHANGE A RELOCATED NEW 20' WATERLINE EASEMENT AROUND SAID BUILDING LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by deed dated Apri130, 1979, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1123, page 535, Tanglewood Mall, Inc., as owner of the subject parcel of land, conveyed to the Board of Supervisors of Roanoke County easements and rights of way, for a width of 10' on either side of the existing water lines, for the purpose of operating, maintaining and repairing the water lines and equipment related thereto; and, WHEREAS, by deed dated May 1, 1979, and deed of correction dated August 19, 1981, recorded in the aforesaid Clerk's Office in Deed Book 1123, page 517, and Deed Book 1175, page 53, respectively, Craighead Water Company conveyed to the Board of Supervisors easements and rights of way for maintaining, repairing and operating a water distribution system; and, WHEREAS, the petitioner, Tanglewood Mall Associates, L.L.C., (Tanglewood) is the current owner of the land over which the above-described easements are located, said property being located at the intersection of Routes 419 and 220 and commonly referred to as Tanglewood Mall, and being designated on the Roanoke County Land Records as Tax Map No. 77.16-01-02; and, WHEREAS, Tanglewood has requested that the Board of Supervisors vacate, quit-claim and release a portion of a 20' waterline easement under the existing Barnes & Noble building at Tanglewood Mall, and in exchange, Tanglewood is to convey an alternative 20' waterline easement to the Board; and, -01, WHEREAS, the proposed new easement meets the requirements of the affected County departments, the relocation will provide equivalent service, and the relocation has been accomplished without cost to the County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on August 18, 1998; and a second reading was held on September 8, 1998; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portion of waterline easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, 3. That, subject to the following conditions, a portion of a 20' waterline easement across property of Tanglewood Mall Associates, L.L.C., located at Route 419 and 220 and known as Tanglewood Mall in the Cave Spring Magisterial District of Roanoke County, cross-hatched and designated as " 20' WATERLINE EASEMENT TO BE VACATED" on the `Plat Showing 20' Waterline Easement to be Vacated Under Barnes and Noble Bookstore, Tanglewood Mall,' dated August 11, 1998, a copy of which is attached hereto as Exhibit A, be, and hereby is, vacated; and, 4. That, in exchange, the "NEW 20' WATERLINE EASEMENT" as shown on `Easement Plat For Tanglewood Mall Associates, LLC Of A New 20' Waterline Easement Around The Barnes and Nobles Store, Tanglewood Mall', dated January 21, 1998, a copy of which is attached hereto as Exhibit B, shall be granted and donated to the Board of Supervisors and acceptance of said easement is hereby approved; and, 2 °~' " 5. That, as a condition to the adoption of this ordinance, Tanglewood shall be responsible for all costs and expenses associated herewith, including but not limited to, all costs associated with relocation of the lines, surveys, publication, and recordation of documents; and, 6. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. G:1ATfORNEYIVLMAG ENDA~BARN ES.ORD • O~ N 01'34'06" 47.67 // 1 ~ J~ ~3 ~~~~ ~M~~ N N M ~~ Z~ I .' N 8759'41" W 91.55' PROPERTY OF TANGLEWOOD MALL ASSOCIATES, LLC TAX N0. 77.15-01-02 D.B. 1477, PG. 1611 3~ ~o z ~- ~ N ~ w r" ~o~ NEW 20' WATERLINE EASEMENT ~---- -- N~ 6,53rE ------- ' - - - - - - ~ ~'~ 209.53' Y r---------- -- --- s 20' iPATERLINE EASEMENT TO BE VACATED EXISTING 1-STORY BUILDING BARNES AND NOBLE BOOKSTORE WATERLINE BETWEEN POINTS - A dt 8 HAS BEEN ABANDONED CORNER OF BUILDING EXISTIN G 1-STORY BUILDING "KROGER & SUPER X" CORNER OF BUILDING ~~ \\ ~\ ~\ \ PROPERTY OF TANGLEWOOD MALL ASSOCIATES, LLC TAX NO. 77.16-01-02 D.B. 1477, PG. 1611 _ S 46'28 22" W _ _ --- 184.57'----_-- A J NEW 2tY WATERU~IE ~ EASEMENT ~. TIE ONLY 32'11'14" E 63.37' ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT PLAT SHOWING 20' WATERLINE EASEMENT TO BE VACATED UNDER BARNES AND NOBLE BOOISTORE, TANGLEWOOD MALL Date: August 11, 1998 Exhibit A PROPERTY OF TANGLEWOOD MALL 3 ASSOCIATES, LLC ~ o TAX N0. 77.16-01-02 p N o D.B. 1477, PG. 1611 w r N F ~ -~ NEW 20' WATERLINE Z EASEMENT ________ CORNER OF N 01'34'06" E ~ N 45'16~53~ E BUILDING 47.67 - - - 209.53_ - _ _ _ _ e . J ~-- ----- ~ / t/ ~ ~ I ~ EXISTING ~ I 1-STORY ~3 BUILDING ~i~~- EXISTING 1-STORY BUILDING "KROGER & ~,M `O BARNES AND NOBLE BOOKSTORE SUPER X" N N I~ ~~I~ Z WATERLINE BETWEEN POINTS ice: I ~ A dt B HAS BEEN ABANDONED I ~ CORNER OF ~ f BUILDING 0 0 \ L-.___~____~ ~\ `~ \~ ~~ TIE ONLY N 87'S9~41" W ~~ S 32'11'14" E 91.55' _ _ S 46'28 22 W _ ~ 63.37 ---- -- 184.57------- A .1 PROPERTY OF NEW 2O' WATERLINE ~ TANGLEWOOD MALL EASEMENT ~ ~,~'~~ of Df ASSOCIATES, LLC ~ ~G, TAX N0. 77.16-01-02 ~/,~ D.B. 1477, PG. 1611 ~ ~ OHN T. PARKER a No. 1076 Z~~ Jyr~ NOTES: 1. THIS PLAT WAS PREPARED WITHOUT BENEFIT OF A TITLE REPORT AND IS SUBJECT THERETO. THEREFORE, THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 2. METES AND BOUNDS DESCRIPTIONS SHOWN HEREON REPRESENT A COMPOSITE OF DEEDS, PLATS, CALCULATED INFORMATION AND FIELD TIES TO PROPERTY BOUNDARIES TO LOCATE THE POSITION OF THE EASEMENT IN RELATION TO THE BOUNDARIES. THIS SURVEY DOES NOT REFLECT A COMPLETE AND ACCURATE BOUNDARY SURVEY OF THE SUBJECT PROPERTY. EASEMENT PLAT FOR TANGLEWOOD MALL ASSOCIATES, LLC OF A NEW 20' WATERLINE EASEMENT AROUND THE BARNES AND NOBLES STORE, TANGLEWOOD MALL CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA 7.16-01- 02 SCALE: 1 "_, )RAWN DAP TPP&S T. P. PARKER dt SON 'A,,' EN OINEER9 816 HOUI~i'd DATE: •JAN. CHK~D pL/R~.NNERS Balam, Vlre).nia E~369 ~ ,~ _ ou_n ~-a Exhibit B 9 t ,~, 3 ,~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 8, 1998 ORDINANCE 090898-9 APPROVING THE EXERCISE OF AN OPTION TO PURCHASE AGREEMENT WITH MICHAEL W. ROSE AND TRACT Y. ROSE FOR 0.251 ACRE, MORE OR LESS, (BEING IDENTIFIED AS COUNTY TAX MAP PARCEL 77.13-5-30) WHEREAS, by Resolution 081898-2, the Board of Supervisors of Roanoke County approved the Option to Purchase Agreement dated July 30, 1998, with Michael W. Rose and Traci Y. Rose for an option to purchase 0.251 acre, more or less, being further shown on the Roanoke County land records as Tax Map Number 77.13-5-30 ("the Property"); and, WHEREAS, under the terms of said agreement, the purchase price for the Property is $150,000, and the option must be exercised on or before January 30, 1999; and, WHEREAS, the agreement provides for settlement within 30 days from the date of rezoning of the property by the Board of Supervisors ;and WHEREAS, the property is necessary for the construction of a commercial development project, and the funds are available in the Economic Development Public/Private Partnership account; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on August 18, 1998; the second reading was held on September 8, 1998. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the County Administrator is hereby authorized to exercise the option to purchase from Michael W. Rose and Traci Y. Rose of the following described real estate, to-wit: All that certain tract or parcel of land, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the Cave Spring Magisterial District of the County of Roanoke, Virginia, containing 0.251 acres, more or less, and more particularly described as follows: Beginning at a point on the south side of Westmoreland Drive, which point of beginning is the common corner to Lots 4 and 5 of Section 6 of Mount Vernon Heights, marked by an iron; thence leaving Westmoreland Drive and with the dividing line between Lots 4 and 5, S. 21 deg. 49' W. 244.24 feet to a point; thence N. 72 deg. 32' W. 31.65 feet to a point; thence N. 15 deg. 48' 51" E. 247.99 feet to a point on the south side of Westmoreland Drive (said course having been identified as N. 15 deg. 56' E. 249.3 feet in the deed of conveyance unto the Grantor herein); thence with the south side of Westmoreland Drive, S. 68 deg. 11' E. 57.5 feet to the point of Beginning, and being the eastern portion of Lot 4, Section 6 as shown by the Map of Mount Vemon Heights, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 2, page 67. Said real estate being further shown and designated upon the Roanoke County land records as Tax Map Number 77.13-5-30, and having a street address of 3323 Westmoreland Drive, SW, Roanoke, Virginia. This being all of the same real estate acquired by Grantor from the Cave Spring First Aid and Rescue Squad, Inc., by deed dated 9/25/91, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1350, page 834. 2. That the County Administrator or Assistant County Administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the exercise of the option and assignment of the contract to the IDA, all of which shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. 2 On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Arnold Covey, Director, Community Development Timothy W. Gubala, Director, Economic Development 3 ACTION NO. ITEM NO. ~-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA ITEM: Ordinance to exercise an option with Michael W. Rose and Traci Y. Rose to purchase approximately. 0.251 acres on Westmoreland Avenue (being Tax Map No. 77.13-5-30) in connection with an economic development project located off Virginia Route 419 and U. S. Route 221 COUNTY ADMINISTRATOR' S COMMENTS : ~j/ ~,~,yy~ (/w EXECUTIVE SUMMARY: Roanoke County is assisting in the commercial development of a project located off Virginia Route 419 and U.S. Route 221 in the Cave Spring area. Michael W. Rose and Traci Y. Rose own a 0.251 acre tract upon which it is proposed to locate access to a realignment and reconstructed Westmoreland Avenue (State Route 1607). Roanoke County negotiated an option to purchase agreement with the Roses and is desirous to exercise the option so that site development for this project may proceed. The Board of Supervisors approved the option to purchase agreement on August 18, 1998. SUMMARY OF INFORMATION: The subject property is necessary for the construction of access to a realignment and reconstructed Westmoreland Avenue (State Route 1607). This lot is owned by Michael W. Rose and Traci Y. Rose and is described in the legal description in the attached ordinance. The property is shown as Lot 31 on the attached map. The County Administrator has negotiated a purchase price of $150,000. The second reading of this ordinance is scheduled for September 8, 1998. Staff recommends that Roanoke County begin the process to acquire this 0.251 acre lot. U:\WPDOCS\ECDEV\HD\ROSE.RPT 1 (3'-3 FISCAL IMPACTS: An appropriation of $150,000, plus various survey, environmental assessment, and settlement costs of approximately $4,000 is required. This amount is available in the Economic Development public private partnership account. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the second reading of the proposed ordinance approving the exercise of an option to purchase agreement with Michael W. Rose and Traci Y. Rose. Respectfully submitted, 1~ • ~• Timothy W Gubala, Director Depart of Economic Development Approved, Elm r C. Ho ge County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by vote No Yes Abs Harrison Johnson McNamara Minnix Nickens U:\WPDOCS\ECDEV\HD\ROSE.RPT 2 ~"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 8, 1998 ORDINANCE APPROVING THE EXERCISE OF AN OPTION TO PURCHASE AGREEMENT WITH MICHAEL W. ROSE AND TRACI Y. ROSE FOR 0.251 ACRE, MORE OR LESS, (BEING IDENTIFIED AS COUNTY TAX MAP PARCEL 77.13-5-30) WHEREAS, by Resolution 081898-2, the Board of Supervisors of Roanoke County approved the Option to Purchase Agreement dated July 30, 1998, with Michael W. Rose and Traci Y. Rose for an option to purchase 0.251 acre, more or less, being further shown on the Roanoke County land records as Tax Map Number 77.13-5-30 ("the Property"); and, WHEREAS, under the terms of said agreement, the purchase price for the Property is $150,000, and the option must be exercised on or before January 30, 1999; and, WHEREAS, the agreement provides for settlement within 30 days from the date of rezoning of the property by the Board of Supervisors and WHEREAS, the property is necessary for the construction of a commercial development project, and the funds are available in the Economic Development Public/Private Partnership account; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on August 18, 1998; the second reading was held on September 8, 1998. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to exercise the option to purchase from Michael W. Rose and Traci Y. Rose of the following described real estate, to-wit: All that certain tract or parcel of land, together with any improvements thereon, rights incident thereto, and G-3 appurtenances thereunto belonging, situate in the Cave Spring Magisterial District of the County of Roanoke, Virginia, containing 0.251 acres, more or less, and more particularly described as follows: Beginning at a point on the south side of Westmoreland Drive, which point of beginning is the common corner to Lots 4 and 5 of Section 6 of Mount Vernon Heights, marked by an iron; thence leaving Westmoreland Drive and with the dividing line between Lots 4 and 5, S. 21 deg. 49' W. 244.24 feet to a point; thence N. 72 deg. 32' W. 31.65 feet to a point; thence N. 15 deg. 48' 51" E. 247.99 feet to a point on the south side of Westmoreland Drive (said course having been identified as N. 15 deg. 56' E. 249.3 feet in the deed of conveyance unto the Grantor herein); thence with the south side of Westmoreland Drive, S. 68 deg. 11' E. 57.5 feet to the point of Beginning, and being the eastern portion of Lot 4, Section 6 as shown by the Map of Mount Vernon Heights, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 2, page 67. Said real estate being further shown and designated upon the Roanoke County land records as Tax Map Number 77.13-5-30, and having a street address of 3323 Westmoreland Drive, SW, Roanoke, Virginia. This being all of the same real estate acquired by Grantor from the Cave Spring First Aid and Rescue Squad, Inc., by deed dated 9/25/91, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1350, page 834. 2. That the County Administrator Assistant County Administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the exercise of the option and assignment of the contract to the IDA, all of which shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. or U:\WPDOCS\ECDEV\HD\ROSE.ORD 2 Y ~ 7 ACTION NUMBER ITEM NUMBER ~ ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS The four year term of Larry W. Degen, Alternate, expired July 28, 1998. The four year term of Richard L. Williams, Consulting Engineer will expire October 24, 1998. They are eligible for reappointment. 2. GRIEVANCE PANEL The two year term of R. Vincent Reynolds will expire September 10, 1998. The two year term of Raymond C. Denney, alternate, will expire October 10, 1998 The new terms will be for three years. 3. INDUSTRIAL DEVELOPMENT AUTHORITY The four year terms of J. Carson Quarles, Hollins District, and Ronald M. Martin, Windsor Hills District will expire September 26, 1998. 4. LEAGUE OF OLDER AMERICANS -ADVISORY COUNCIL The one year term of Dee Pincock expired March 31, 1998. Mr. Pincock is eligible for reappointment but has indicated he does not wish to serve another term. 5. TASK FORCE FOR SENIOR AND PHYSICALLY CHALLENGED CITIZENS 1 ,~ • ~1-5 Assistant County Administrator John Chambliss has received resignations from Betty Dangerfield and Nancy Hall who represent the Cave Spring Magisterial District on this Task Force, and these representatives need to be replaced. There is no set term for these appointments. SUBMITTED BY: ~rYLGritc~.c~- ~. ~~~,,(.C.~..J Mary H. Allen, CMC/AAE Clerk to the Board APPROVED BY: s~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Harrison _ Denied () Johnson _ _ _ Received () McNamara- Referred () Minnix _ _ _ To () Nickens cc: File 2 ~"";i --r- _ ~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 1998 RESOLUTION 090898-10 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for September 8, 1998, designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 12, inclusive, as follows: 1. Confirmation of committee appointment to the Social Services Advisory Board, and Industrial Development Authority. 2. Request from School Board for acceptance and appropriation of $1,000 to William Byrd High School's Saturday School. 3. Request from School Board for acceptance and appropriation of $40,000 grant from Carillon Community Health Fund to fund two full- time school nurses. 4. Acceptance of a sight distance easement from Country East LLC. 5. Receipt of grant monies from the Va. Department of Rail and Public Transportation on behalf of RADAR and to execute the Master Agreement for these funds. 6. Approval of correction to ordinance 0-081898-11 concerning petition of Virginia Varsity Transfer, Inc. for rezoning and Special Use Permit to add "Special Use Permit" language to the ordinance. 7. Donation by the owners of the private park in Highfields Subdivision of right-of-way and a drainage easement in connection with acceptance of Lakedale Road into the State Secondary System, and two sanitary sewer easements in connection with the Highfields Sewer Project. 8. Donation of a 15-foot drainage easement and a 20-foot sanitary sewer easement on a parcel of land owned by Palm Land Company, L.C. 9. Additional appropriation of revenue for increased State aid for public libraries. 10. Acceptance of sanitary sewer facilities serving the Logan Subdivision. 11. Acceptance of water facilities serving Wexford, Phase I 12. Acceptance of water facilities serving Wexford, Phase II. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ..~d G?.~.~-.~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Garland R. Life, Senior Director of Instruction Lavern H. Davis, Supervisor, Health Services Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board Timothy W. Gubala, Secretary, IDA Arnold Covey, Director, Community Development John M. Chambliss, Jr., Assistant Administrator Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Spencer Watts, Director, Library A-090898-10. a ACTION NUMBER ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 SUBJECT: Confirmation of appointment to the Social Services Advisory Board and Industrial Development Authority COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nomination has been made and should now be confirmed. 1. SOCIAL SERVICES ADVISORY BOARD Supervisor Nickens nominated H. Odell "Fuzzy" Minnix to another four-year term which will expire August 1, 2002. STAFF RECOMMENDATION: It is recommended that the above appointment be confirmed by the Board of Supervisors. SUBMITTED BY: ~~~.... Mary H. Allen, CMC/AAE Clerk to the Board Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED BY: ~~~ Elmer C. Hodge County Administrator ACTION Motion by: Harry C. Nickens to confirm Social Services Advisory Board appoint- ment and confirm Industrial Development appointments of J. Carson Quarles and Ron Martin to four year terms expiring 9-26-2002 VOTE No Yes Abs Johnson _ x _ Harrison _ x McNamara- x Minnix _ x Nickens _ x cc: File Social Services Advisory Board File Industrial Development Authority File t F+ MEETING DATE: AGENDA ITEM: September 8, 1998 ACTION A 090898-10 • b ITEM NUMBER ~~~ i Appropriation of $1,000 to William Byrd High School's Saturday School COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Education Foundation has presented a check in the amount of $1,000 for the William Byrd High School's Saturday School. SUMMARY OF INFORMATION: The Saturday School is for targeted students who need extra help on long-range written assignments as part of their Remedial Plan. FISCAL IMPACT: None STAFF RECOMMENDATION: Appropriation of $1,000 from the Roanoke County Education Foundation to the William Byrd High School's Saturday School. ;~ ~' Garland R. Life Elmer C. odge Senior Director of Instruction County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Harry C. Nickens to approve cc: File Garland R. Life, Senior Director of Instruction Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board VOTE No Yes Abs Johnson _ x Harrison _ x McNamara- x Minnix _ x Nickens _ x 4IJG. -14' 9~ (FR1) 1(1:5(1 RkF GQ SCH-ASST. SIPT .,~ rt O~~'CE tls "FF ?+t~C~p~~ sutie 18 , 19 98 Vitt tQ4, •no Ct Hln :u7~ Mr . Gar? and Kidd Director of Adult and Vocational Education Roanoke County Schools 5937 Cove Road Roanoke, Virgirza 24019 Dear Mr. Kidd: ~ ~~~~~ ..-~- " °~ William Eyrd High School would like to request $l,00o from the Roanoke County Public Schools Foundation to assist with the very successful Saturday School program for r_he 1998-99 school year. 'A total o~ 148 students participated in the program with 9 teachers daliVering rernediatzon services cl,~ring the 1997-98 school year. Saturday School provides our students an opportunity to receive remediation at school as an alrernative to suepangion. We appreciate tre $1, QO(~ zec~+ived from the Foundatior_ during t~zC 1997-98 school year ixt support of the program, Xour contributior. makes William BVrc3 High S~chocl a fetter EGhool. We lock forward to your response. Sincerely, ;~ J ~ C/ R. Qattersor~ Principal l.J Richard A. Turner Assistant Principal c: Joy wrighC . . MEETING DATE: September 8, 1998 AGENDA ITEM: Carilion Community Health Fund COUNTY ADMINISTRATOR'S COMMENTS: ACTION A 090898 ~ 0. ~ ITEM NUMBER ~~ BACKGROUND: A grant proposal was submitted on June 1, 1998 to provide funding for two full-time school nurses. One would be assigned to Northside High School and one to William Byrd High School. SUMMARY OF INFORMATION: Roanoke County Schools was selected for a grant award in the amount of $40,000. FISCAL IMPACT: Quarterly payments of $10,000 beginning September 1 will be distributed to the Department of finance. Fiscal management will be directed by Diane Hyatt. STAFF RECOMMENDATION: Appropriation of the $40,000 grant to the school nurse program with Carilion Community Health funds. Lavern H. Davis, RN, MSN Elmer C. Hodge Supervisor, Health Services County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x _ Denied ( ) Harrison _ x Received ( ) McNamara- x _ Referred ( ) Minnix _ x _ To ( ) Nickens _ x cc: File Lavern H. Davis, Supervisor, Health Services Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board t~ILICEN .~ Heath s,-~~m ~- ~ July 21, 1998 Roanoke County Public Sct~ovis LaVem H. Davis, RN, M$N School Health Coordinator 5937 Cove Road Roanoke, VA 24019 Dear Ms. Davis: On behalf of the Carillon Community Health Fund, we ere delighted to inform your that Roanoke County Public Schools has been selected for a grant award in the amount of $40,000 far its School Nurses (hereinafter referred to as the "project title"). The cycle for this grant is $epternber 1, 1998 to August 31, 1999. The Letter of Agreement (h®reinafter referred to the Letter) sets forth thr~ terms of your grant and the manner in which it wit! be administered. It includes a description of your project; ~l~e specific personnsi, items or operations for which the CCHF will pay; specific outcomes the project should meesure; data to be collected; reporting requirements; payment process; evaluation criteria; and other ;terns. Please read this letter carefully so that you understand and are in agreement with the stated terms. Two arlgtnal letters snaA be signed, one fqr the records of the designated project contact and the other for the health syst+am designee. The first payment uritl be distributed approximately 30 days following the signing of this Letter. Sincerely, Luca . Sn s, birector Carillon eaitll System cc: Susan Gring 1'nat (ittiCC Rn~ ! 3'~- H.::.n„kn, L'irq~m~ '_~r,`,i._3-~- T~•lvph.,~i.; ; i>:_,.~ ~ .-~ n lu aflG. -14' 4R(FRIi iP.4~ ,~ ~.io~ xealrh System 7uly 21, 1998 Roanoke Caumy Public Schools Att.: LaVem H. Davis, RN, MSN Sctiool Health Coordinator 5937 Cove Road Roanoke, V!,. 24019 Dear Ms. Davis: On behalf' of the Board of Directors of the Carillon Medical Center, Y am pleased to inform you that the Roanoke County Public Schools has been selected for a grant award of Sd0,040 for the School Nurses from this yews Carillon Community Health Fund The Health Fund has been established as but one oi'many initiatives ofthe Carillon Health System to improve the health of the communities it serves. 3 In the next few weeks you will be contacted by Lucas Snipes, Hospital Director, to arrange the details of our Letter of Agrexmerrt which sets forth the terms of the grant and the mariner in which it will be administered You will also be invited to attend a workshop for grant recipients which is designed to answer questions and in general outline the activities which will take place over the next 12 months. Yoel can contact him through our Carillon Community Health Fund office at 985-993. We aze pleased to have received a great deaf of interest from community groups like Ii.oanoke County Public Schools in the Health Fund. I feet that it represents a true measure of what makes our community such a wonderful place to live, to Wise a family and to do business. S' rely, ~~ r- Geo ~ H. Carded Chairman of the Board Carillon Medical Center rh RKE CO SCH-ASST. S11PT Pi »t(7iFi~cB~~x 137:- R~~unukr.Vir~inia 3a+t3t~3'~" T.•l~•~h~~„~~;a+~.,,'~'~.'~,ii A-090898-10. d Item No. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: September 8, 1998 AGENDA ITEM: Request to accept a sight distance easement from Country East LLC COUNTY ADMINISTRATOR'S COMMENTS: ~~ ~ EXECUTIVE SUMMARY: Staff has been negotiating with Country East LLC to obtain a sight distance easement for an entrance to the Company's property on Garman Road in the Glenvar area of Roanoke County. The Virginia Department of Transportation noted on its inspection report for the acceptance of Garman Road into the State Secondary Road System that a sight distance easement was needed or the entrance had to be relocated. Staff and the Industrial Development Authority negotiated a proposed amendment to the performance agreement among the Board of Supervisors, the Industrial Development Authority and Country East LLC in exchange for the easement that was approved by the Board of Supervisors at their August 18, 1998 meeting. Staff requests that the Board of Supervisors approve the attached sight distance easement and authorize the County Administrator to execute it on its behalf. FISCAL IMPACT No fiscal impact anticipated. ALTERNATIVES 1. Approve the attached easement document 2. Decline to approve the easement at this time. STAFF RECOMMENDATION Staff recommends that the Board of Supervisors approve Alternative 1 authorizing the acceptance of a sight distance easement from Country East LLC. Respectfully submitted: ~~...~ V rx~ Timothy Gu ala Director Approved: Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x _ Denied () Harrison _ x _ Received () McNamara- x _ Referred () Minnix _ x To () Nickens _ x cc: File Timothy W. Gubala, Secretary, IDA Arnold Covey, Director, Community Development "y THIS DEED OF EASEMENT, made and entered into this ~_ day of August, 1999, by and between COUNTRY EAST, L.L.C., a Virginia Limited Liability Company, Grantor, and THE COUNTY OF ROANOKE, VIRGINIA, Grantee. WITNESSETH: WHEREAS, the County of Roanoke desires to improve the sight distance near the intersection of Garman Circle and Garman Road in Roanoke County, Virginia, by acquiring a sight easement on Grantor's real estate as shown by the attached plat of survey of Lumsden Associates, P.C., dated June 12, 1998, a copy of which is attached hereto and made a part hereof; and WHEREAS, Country East, L.L.C. is the owner of a parcel of land lying and being situate in Roanoke County, Virginia, on the east side of and adjoining Garman Road which land includes the area over which the sight distance easement is located. NOW, THEREFORE, in consideration of the premises and the sum of One Dollar ($1.00) cash in hand paid, the receipt of which is hereby acknowledged by the Grantor, the Grantor does hereby grant and convey to the County of Roanoke, Virginia, the sight distance easement described as follows: Being a new Sight Distance Easement containing 2,580 square feet as shown on the plat entitled "Plat Showing New Sight Distance Easement Being Granted to The County of Roanoke by Country East, L.L.C.," said plat prepared by Lumsden Associates, P.C., under date of June 12, 1998, a copy of which is attached hereto and made a part hereof. ISTERHOUOT, FERGUSON, Being a portion of the same property conveyed to the NATT, AHERON & AGEE Grantor herein by Deed of record in Deed Book 1497, page ATTORNEYS-AT-LAW 445 of the Clerk' s Office of the Circuit Court of RGa,1GKE, VIRGINIA Roanoke County, Virginia . 24018-1699 for the purpose of establishing and maintaining sight distances y ~-`/ ~in conformance with the Virginia Department of Transportation (standards. The Grantor, its successors and assigns, shall not locate any fencing, shrubbery or structures within the easement area granted (herein. The Grantor reserves unto itself, its assigns and successors in interest, the right to perform grading, establish vegetation, or install pavement or other facilities on the easement; provided, however, that the grading, vegetation, pavement or other facilities shall not obstruct the line of sight required by the Virginia Department of Transportation or the County of Roanoke. The Commonwealth of Virginia and the County of Roanoke shall have the right to trim, cut and remove vegetation and other obstructions and facilities which interfere with the line of sight in the area designated as the new sight distance easement on the attached plat of survey dated June 12, 1998. WITNESS the following signature and seal: COUNTRY EAST, L.L.C., a Virginia Limited Liability Company BY ( SEAL ) ITS ~~~CP/!?~~_~,ti ]STERNGUOT, FERGUSON, NATT, ANERON & AGEE ATTORNEYS-AT-LAW R~ANOKE, VIRGINIA 24018-1699 STATE OF VIRGINIA ) ~ ) to-wit: COUNTY OR-OF Q ) The foregoing instrument was acknowledged before me this 5 ~`"~ day o f ~ 19 9 8 , by UYl , of Country East, L.L.C., a Virginia Limited Liability Company, on behalf of said limited liability company. ~STERHDUOT, FERGUSON, NATT,AHERON & AGEE ATT~ RN EYS-AT-LAW RUAN~KE, VIRGINIA 24016-1b 99 My Commission expires Z:\WP50\LISA\REALESTA\COUNTRY.DED:laf08/27/98 .~ y ~~ //c Wv[~ NOTARY PUBLIC W ~ r` • U ~ W x ~ N . ~~ ~~ ~ W o ~ -a ° ~ _z ~ tng V h `~` `~' p >: ~' N c9 W Wt~ Wm ,2j Z ~}'' d '~~ ~ m ~~ 5 ~NC9 ~o mW~WW ~ ~ W a O m W '/ vii ~ a ors ~ ,~+ ¢ ~ > t7 ~ ~~~:~WO?~ a W U? 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(RADAR)and to execute the associated Master Agreement for these funds. COUNTY ADMINISTRATOR'S COMMENTS: ~~~ BACKGROUND: Unified Human Services Transportation System, Inc. (RADAR) has been notified by the Commonwealth of Virginia's Department of Rail and Public Transportation that it has been approved again for a grant in the amount of $30,922 to purchase one van with a lift. In this grant, $24,737 are Federal monies, $2,474 are State monies, and $3,711 are local monies, which will be provided by RADAR. This vehicle will become part of their fleet which is used for our CORTRAN program. RADAR (through the County of Roanoke) was also approved for the State share of operating monies of $15,289 for this program. The total award for the grant of State monies is $17,763. RADAR will be responsible for all record keeping and compliance with the Grant agency. FISCAL IMPACT: The $17,763 in State grant monies will be received by the County and forwarded to Unified Human Services Transportation System, Inc. for the purchase and operation of the van. No new County monies are required. RECOMMENDATIONS: Staff recommends accepting the grant on behalf of Unified Human Services Transportation System, Inc. for $17,763, signing of the Master Agreement, and allowing the purchase and operation of the van with lift which will be used to assist in the CORTRAN program. RADAR will be responsible for compliance with the terms and conditions of the Master Agreement with the Department of Rail and Public Transportation. ..L -" Respectfully submitted, ~~ ~ ~~~~ ~ John M. Chambli Jr. Assistant Administrator Approv by, Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x Denied () Harrison _ x Received () McNamara- x _ Referred () Minnix _ x _ To () Nickens _ x cc: File John M. Chambliss, Jr., Assistant Administrator Diane D. Hyatt, Director, Finance I .r ,` .. r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 8, 1998 ORDINANCE 090898-10.f CORRECTING ORDINANCE 081898-11 TO CHANGE THE ZONING CLASSIFICATION OF A 5.4-ACRE TRACT OF REAL ESTATE LOCATED IN THE 5800 BLOCK OF STARKEY ROAD (PART OF TAX MAP NO. 87.18-2-24) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF I-2 TO THE ZONING CLASSIFICATION OF I-1 WITH CONDITIONS AND GRANTING A SPECIAL USE PERMIT TO CONSTRUCT A MINI- WAREHOUSE UPON THE APPLICATION OF VIRGINIA VARSITY TRANSFER, INC. WHEREAS, the first reading of this ordinance was held on July 28, 1998, and the second reading and public hearing were held August 18, 1998; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 4, 1998; and WHEREAS, legal notice and advertisement has been provided as required by law; and WHEREAS, this ordinance corrects Ordinance 081898-11; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 5.4 acres, as described herein, and located in the 5800 block of Starkey Road (Part of Tax Map Number 87.18-2-24) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of I-2, Industrial District, to the zoning classification of I-1, Industrial District. 2. That this action is taken upon the application of Virginia Varsity Transfer, 1 Inc. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The buildings and doors to the storage buildings will not be the colors red or orange. 4. That the Board finds that the granting of a special use permit to Virginia Varsity Transfer Inc. to construct amini-warehouse to be located in the 5800 block of Starkey Road (part of Tax Map No. 87.18-2-24) in the Cave Spring Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 5. That said real estate is more fully described as follows: BEGINNING at Corner #1, said point located on the northerly right-of-way of Starkey Road (Virginia Secondary Route 904) said point also being the southeasterly comer of Tract 1A (PB15, page 68); thence leaving Starkey Road and with the easterly boundary of Tract 1 A, N 15 deg. 05' 59" E. passing the northeastern corner at approximately 412.00 feet, in all 440.32 feet to Corner #2, said point located on the easterly boundary of Tract 1 B (PB11, page 151); thence continuing with Tract 1 B for the following 3 courses; thence continuing with Tract 1 B for the following 3 courses; thence with a curve to the left, which said curve is defined by a delta angle of 39 deg. 24' 02", an arc length of 171.92 feet, a radius of 250.00, a chord of 168.55 feet and bearing N. 4 deg. 36' 02" W. to Corner #3; thence with a curve to the right, which said curve is defined by a delta angle of 39 deg. 24' 02", an arc length of 206.30 feet, a radius of 300.00 feet, a chord of 202.26 feet and bearing N. 04 deg. 36' 01" W. to Corner #4; thence N. 15 deg. 05' S9" E. 465.19 feet to Corner #5, said point located on the westerly boundary of original Crescent Heights Subdivision (PB 1, page 256); thence leaving Tract 1B and with Crescent Heights, S. 35 deg. 52' 28" E. 1266.16 feet to Corner #6, said point located on the northerly right-of-way of Starkey Road (Virginia Secondary Route 2 904); thence leaving Crescent Heights Subd. and with Starkey Road, s. 75 deg. 30' 29" W. 53.70 feet to a point being the southeasterly corner of proposed New Tract IIA (7.696 acre parcel); thence leaving Starkey Road and with 4 proposed new division lines surrounding New Tract IIA, N. 35 deg. 52' 28" W. 599.41 feet to a point; thence S. 77 deg. 39' 54" W. 403.27 feet to a point; thence with a curve to the left, which said curve is defined by a delta angle of 37 deg. 23' 02", an arc length of 195.74 feet, a radius of 300.00 feet, a chord of 192.29 feet and bearing S. 03 deg. 35' 32" E. to a point; thence S. 15 deg. 05' 59" W. 409.32 feet to a point, said point located on the northerly right-of-way of Starkey Road (Virginia Secondary Route 904); thence with said Starkey Road and leaving the southwesterly corner of proposed New Tract IIA with a curve to the left, which said curve is defined by a delta angle of 4 deg. 32' 56", an arc length of 58.85 feet, a radius of 741.20 feet, a chord of 58.83 feet and bearing S. 73 deg. 17' 56" W. to Corner #1, the place of Beginning, and containing 5.385 acres. 6. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney ACTION N0. ITEM N0. ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA ITEM: ORDINANCE CORRECTING ORDINANCE 081898-11 TO CHANGE THE ZONING CLASSIFICATION OF A 5.4-ACRE TRACT OF REAL ESTATE LOCATED IN THE 5800 BLOCK OF STARKEY ROAD (PART OF TAX MAP N0. 87.18-2-24) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF I-2 TO THE ZONING CLASSIFICATION OF I-1 WITH CONDITIONS AND GRANTING A SPECIAL USE PERMIT TO CONSTRUCT A MINI- WAREHOUSE UPON THE APPLICATION OF VIRGINIA VARSITY TRANSFER, INC. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: ~._.......~~-P.~ This action corrects an administrative omission in the preparation and submission of a rezoning ordinance to you at your August 18, 1998 meeting. It corrects the omission of a special use permit for Virginia Varsity Transfer, Inc. BACKGROUND: On August 18, 1998, the Board considered the petition for a rezoning and special use permit for Virginia Varsity Transfer, Inc. The legal advertisements and notices reported that this action was to change the zoning classification of 5.4 acres of real estate from I-2 to I-1 with conditions and to grant a special use permit to construct a mini- warehouse. Unfortunately the draft ordinance submitted to the Board in the agenda packet failed to recite the granting of the special use permit. After the public hearing the Board unanimously rezoned the property for this use. SUMMARY OF INFORMATION: The attached ordinance corrects the omission of the granting of the special use permit. This corrected ordinance contains two changes from the ordinance the Board adopted on August 18, 1998: the heading or title of the ordinance has been revised to include the granting of the special use permit, and G:\ATTORNEY\PMM\VAVARTRN.COR 1 r-~ a new paragraph 4 has been inserted unchanged. FISCAL IMPACTS• None. STAFF RECOMMENDATION: The remainder of the ordinance is It is recommended that the Board consider this matter under its Consent Agenda and adopt this corrected ordinance changing the zoning classification of this property from I-2 to I-1 with conditions, and granting a special use permit to construct a mini-warehouse. Respectfully submitted, Wtt~ Paul M. Mahoney S County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Motion by Action Vote No Yes Harrison Johnson McNamara Minnix Nickens Abs G:\ATTORNEY\PMM\VAVARTRN.COR 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 8, 1998 ORDINANCE CORRECTING ORDINANCE 081898-11 TO CHANGE THE ZONING CLASSIFICATION OF A 5.4-ACRE TRACT OF REAL ESTATE LOCATED IN THE 5800 BLOCK OF STARKEY ROAD (PART OF TAX MAP N0. 87.18-2-24) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF I-2 TO THE ZONING CLASSIFICATION OF I-1 WITH CONDITIONS AND GRANTING A SPECIAL USE PERMIT TO CONSTRUCT A MINI-WAREHOUSE UPON THE APPLICATION OF VIRGINIA VARSITY TRANSFER, INC. WHEREAS, the first reading of this ordinance was held on July 28, 1998, and the second reading and public hearing were held August 18, 1998; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 4, 1998; and WHEREAS, legal notice and advertisement has been provided as required by law; and WHEREAS, this ordinance corrects Ordinance 081898-11; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 5.4 acres, as described herein, and located in the 5800 block of Starkey Road (Part of Tax Map Number 87.18-2-24) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of I-2, Industrial District, to the zoning classification of I-1, Industrial District. 2. That this action is taken upon the application of Virginia Varsity Transfer, Inc. 3. That the owner of the property has voluntarily proffered in U:\WPDOCS\AGENDA\ZONING\VAVARSIT.RZN 1 ~~ ~~/'" writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The buildings and doors to the storage buildings will not be the colors red or orange. 4. That the Board finds that the granting of a special use permit to Virginia Varsity Transfer Inc. to construct a mini-warehouse to be located in the 5800 block of Starkey Road (part of Tax Map No. 87.18-2- 24) in the Cave Spring Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 5. That said real estate is more fully described as follows: BEGINNING at Corner #l, said point located on the northerly right- of-way of Starkey Road (Virginia Secondary Route 904) said point also being the southeasterly corner of Tract lA (PB15, page 68); thence leaving Starkey Road and with the easterly boundary of Tract lA, N 15 deg. 05' 59" E. passing the northeastern corner at approximately 412.00 feet, in all 440.32 feet to Corner #2, said point located on the easterly boundary of Tract 1B (PB11, page 151); thence continuing with Tract 1B for the following 3 courses; thence continuing with Tract 1B for the following 3 courses; thence with a curve to the left, which said curve is defined by a delta angle of 39 deg. 24' 02", an arc length of 171.92 feet, a radius of 250.00, a chord of 168.55 feet and bearing N. 4 deg. 36' 02" W. to Corner #3; thence with a curve to the right, which said curve is defined by a delta angle of 39 deg. 24' 02", an arc length of 206.30 feet, a radius of 300.00 feet, a chord of 202.26 feet and bearing N. 04 deg. 36' O1" W. to Corner #4; thence N. 15 deg. 05' 59" E. 465.19 feet to Corner #5, said point located on the westerly boundary of original Crescent Heights Subdivision (PB 1, page 256); thence leaving Tract 1B and with Crescent Heights, S. 35 deg. 52' 28" E. 1266.16 feet to Corner #6, said point located on the northerly right-of-way of Starkey Road (Virginia Secondary Route 904); thence leaving Crescent Heights Subd. and with Starkey Road, s. 75 deg. 30' 29" W. 53.70 feet to a point being the southeasterly corner of proposed New Tract IIA (7.696 acre parcel); thence leaving Starkey Road and with 4 proposed new division lines surrounding New Tract IIA, N. 35 deg. 52' 28" W. 599.41 feet to a point; thence S. 77 deg. 39' 54" W. 403.27 feet to a point; thence with a curve to U:\WPDOCS\AGENDA\ZONING\VAVARSIT.RZN 2 .L '"'" GGr the left, which said curve is defined by a delta angle of 37 deg. 23' 02", an arc length of 195.74 feet, a radius of 300.00 feet, a chord of 192.29 feet and bearing S. 03 deg. 35' 32" E. to a point; thence S. 15 deg. 05' 59" W. 409.32 feet to a point, said point located on the northerly right-of-way of Starkey Road (Virginia Secondary Route 904); thence with said Starkey Road and leaving the southwesterly corner of proposed New Tract IIA with a curve to the left, which said curve is defined by a delta angle of 4 deg. 32' 56", an arc length of 58.85 feet, a radius of 741.20 feet, a chord of 58.83 feet and bearing S. 73 deg. 17' 56" W. to Corner #1, the place of Beginning, and containing 5.385 acres. 6. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\VAVARSIT.RZN 3 A-090898-10. g ACTION NO. ITEM NO. S~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA ITEM: Donation by the owners of the private park in Highfields Subdivision of right-of--way and a drainage easement in connection with acceptance of Lakedale Road into the state secondary highway system, and two sanitary sewer easements in connection with the Highfields Sewer Project (Windsor Hills Magisterial District) COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the donation by the lot owners of the private park in the Highfields Subdivision of right-of--way to provide proper alignment of Lakedale Road and a drainage easement in connection with acceptance of Lakedale Road into the state secondary highway system, and two sanitary sewer easements in connection with the Highfields Sewer Project. a) Donation of the fee simple interest in a parcel of land belonging to the lot owners in the Highfields Subdivision and adjacent to Lakedale Road, shown and designated as "PROP. R.O.W." upon the plat prepared by the Roanoke County Engineering Department, dated October 18, 1990, a copy of which is attached hereto as Exhibit I. b) Donation of a drainage easement, twenty (20') feet in width, across a parcel of land belonging to the lot owners in the Highfields Subdivision, lying north of Lakedale Road, shown and designated as "PRIVATE PARK" upon the Map of Highfields, dated Jan. 21, 1957, of record in the Roanoke County Circuit Court Clerk's Office in Map Book 3, page 247. The location of said easement is shown and designated as "PROP. 20' DRAINAGE ESMT." upon the plat prepared by the Roanoke County Engineering Department, dated October 18, 1990, a copy of which is attached hereto as Exhibit I. c) Donation of a sanitary sewer easement, twenty (20') feet in width, across a parcel of land belonging to the lot owners in the HighGelds Subdivision, lying north of Lakedale Road, shown and designated as "PRIVATE PARK" upon the Map of Highfields, dated Jan. 21, 1957, of record in the Roanoke County Circuit Court Clerk's Office in Map Book 3, page 247. The location of said easement is shown and designated as "CENTERLINE OF NEW 20' S.S. EASEMENT" upon the plat prepared by the Roanoke County Engineering Department, dated September 19, 1990, a copy of which is attached hereto as Exhibit II. Together with a perpetual RIGHT and EASEMENT of variable width for purposes of ingress and egress to and from the sanitary sewer easement hereinabove described, being shown and designated upon the attached plat (Exhibit II) as "PERMANENT S.S. ACCESS EASEMENT." ~ ~' f d) Donation of a sanitary sewer easement, twenty (20') feet in width, across a parcel of land belonging to the lot owners in the Highfields Subdivision, lying north of Lakedale Road, shown and designated as "PRIVATE PARK" upon the Map of Highfields, dated Jan. 21, 1957, of record in the Roanoke County Circuit Court Clerk's Office in Map Book 3, page 247. The location of said easement is shown and designated as "CENTER LINE OF NEW 20' S.S. EASEMENT" upon the plat prepared by the Roanoke County Engineering Department, dated September 19, 1990, a copy of which is attached hereto as Exhibit III. County staff has inspected the location and dimensions of the property and has approved the same. FISCAL IMPACT: No County funding is required. STAFF RECOMMENDATION: The engineering staff recommends acceptance of these donations. Respectfully submitted, ,I Vic 'e L. Huffman Assistant County Attorn ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x Denied () Harrison _ x _ Received () McNamara- x Referred () Minnix _ x _ To () Nickens _ x _ cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Community Development Gary Robertson, Director, Utility METES AND BOUNDS DESCRIPTION SNOWN ON TH1S PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. . g 90 'y2° ~"' O N 28° 32' W ~~ 286.50 ` ~~"'- CREEK ~. 3 o ~ . ti o^ a^% ~ ~ MUD LICK °~ ^~ 0 ~ `~\R i~ PRIVATE PARK y~`~ PROP. 20' DRAINAGE ESMT. W~ ti~ ° r' Exist 15"C.M.P. ---~ 2~ PROP. R.O.W. 20' ~~ a z~ _~ z Q a 3~ o~ m o O MN N ~~ i C ~~ Qf I M ~ ~ M z N ~. I of N ~ L~ ~• a+ o r~~i Z ~' °o s r,° EE N~6,ss ~~, ~P~EDALE Rp ~ fX 6j6 50 R.OW) 47.(1 s29.ss ~1 44°55E s3j;4~ 2 f S f 9° 9 ~; 02 R GUKVE DATA CHORD CURVE RADIOS ARCO BEARING DIST. A-A 75.00 119.93 S75°44 30 E 107.55 D-D 15.00 26.06 i8°30 W 22.91 E•E 125-00 83.67 49°06 30 W 8211 G•G 150.00 190.98 N 5° II'3C" W 176.24 H•H 50.00 122.14 S80°05 W 93.96 I-I 100.00 151.52 73°2030E 137.44 J-J 15.00 31.33 56°54 30 E 25.94 K•K 100.00 27.93 18°OG E 27.83 L• L 125.00 5 5.01 22°42 30 E 54.57 M•M 175.00 77.02 22°42 30 W 76.40 N N 20.00 20.94 S 5° I9 W 20.00 RR 100.00 80.61 26°0 0 E 78.44 SS 120.00 96.72 N26°0130E 94.13 p TT 25.00 39.27 S85°53 E 35.35 °O PP 40A0 167.5 N84.41 E 69.28 K K ~ti yo 2 c'• ..~ 02 • ~ ~~~ ~ s ~ S~ ~i ~`s~ °~ ~~ Z .~` ~ g`~N N6?°3 z Q3 ~ w N ° ~ C 'O ~i. PRIVATE a~ ~ PARK ~ • PRIVATE 3°`"9 `% PARK N o 5 ~ \~a9 D c9 O ~ p~ w O. tt ~ ° . ~~ h ~m S.49°~7'E ~( 1 ~ = 21.02 S40°53'E 2~~~ J TAX MAP NO. as.l 1-4-48 SCALE: I"=loo' s22 4oe Q 1 PLAT SHOWING PROPOSED RIGHT OF WAY AND DRAINAGE EASEMENT CONVEYED TO ROANOKE COUNTY BY THE HIGHFIELD PRIVATE PARK OWNERS ` E%HIBIT I 4 PREPARED BY: ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 10 - 18 -90 'L METES AND BOUNDS DESCR/PTION SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT ANACCURATE BOUNDARY SURVEY. 12.6' PERMANENT S.S. ~~ .ACCESS EASEMENT - •'~o C S R = 176.00' A ^ 77.02' CH = S 22.42'30 76.40' -- S 36.19' W - 20.49' R = 20.00'-. A = 20.94' cH= s os•I9'w 20.00 EXISTING Is' DRAWAGE EASEMNT s ss• 19' w 43A0' - lOT 2 8 L K. 4 ~ °1Z ~ • e e . 5 \Z~ A N W Q Y Q J• '~ R =40.00\ A =122.IS' cH ~ saraa'w T9.9r 32.60' • `'~. _,, 7s.oo' S63.38'IOE 6.49' TIE ONLY S 28.66' 20"W 38.98' S 08.02' S4" W ..r tT2.86. ~ ~~/~' CENTERLINE OF; NEW 20' S.S. ,~ /,1 EASEMENT • 20'TEMPORARY CONSTRUCTION EASEMENT s 4T•os'4s"w - 12ez3' N~ - O~ 9~ Cq f fk ~ `~ °20 ~ S`~ ~ LOT ~ • • 48° 2S '- HIGHFIELOS PRIVATE PARK ~I BLK 3 ~~BQa~~E 39p, S EC. 2 °/v/~ ,~ `; CANTERBURY PARK `` `~,L~ ~o TAX MAP NO. 86.1(- 4 -48 SCALE: I"= 60' ~6 PLAT SHOWING NEW SANITARY SEWER HASEl~NT CONVEYED TO AOANOKH COIINTY BY THE HIGHFIELD PxIVATB PARR 04iNERS E%HIBIT II PREPARED BY: ROANOICE COUNTY ENG/NEER/NG DEPARTMENT DATE: 0 9 -18 - 9 0 METFS AND BOUNDS DESCRIPTION SHOWN ON TNIS PLAT REPRESENT A COMPOSITE OF DEEDS. ' PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ` r !' .,...L ~' PRIVATE PARK HIGHFIELDS BLK 2 LOT 2 ~~ ~~~ 6~ ~ ~j.2 6, O ~o 7~ s~ TIE ONLY - N 40°31 57"W 27.59' LOT I S `~~o Q \~ F ~O R = 75.00' A = 7 3.17' CH = S 57° 53~ E 70.3 I' TAX MAP NO. 86.11-4-48 s SSA ~- CENTERS LINE OF NEW 20 S.S. EASEMENT N 58° 12' E 18.36 SCALE: I"= 6 0' PLAT SHOWING NEW SANITARY SEWER EASEMENT CONVEYED TO 80ANOKE COIINTY BY THE HIGHFIELD PRIVATE PARR OWNERS E%HIBIT III I PREPARED BY: ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 09 - 19 - 9 0 A-090898-10. h ACTION NO. ITEM NO. ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA ITEM: Donation of a 15-foot drainage easement and a 20-foot sanitary sewer easement on a parcel of land owned by Palm Land Company, L.C. to the Board of Supervisors of Roanoke County to serve "The Groves" COUNTY ADMINISTRATOR'S COMMENTS: y~`(~VY,hry~+~ o~ti~ SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following offsite easements conveyed to the Board of Supervisors for drainage and sanitary sewer purposes, in connection with the development of "The Groves," in the Cave Spring Magisterial District of the County of Roanoke: a) Donation of a drainage easement, fifteen feet (15') in width, from Palm Land Company, L.C., (Deed Book 1484, page 909; Tax Map No. 96.02-1-46.4) as shown on plat prepared by Lumsden Associates, P.C., Engineers-Surveyors-Planners, dated June 24, 1998, a copy of which is attached hereto as Exhibit A. b) Donation of a sanitary sewer easement, twenty (20') in width, from Palm Land Company, L.C., (Deed Book 1484, page 909; Tax Map No. 96.02-1-46.4) as shown on plat prepared by Lumsden Associates, P.C., Engineers-Surveyors-Planners, dated June 24, 1998, a copy of which is attached hereto as Exhibit B. The location and dimensions of this property have been reviewed and approved by the County staff. STAFF RECOMMENDATION: Staff recommends acceptance of these easements. Respectfully submitted, ~ r' Vi lde L. Huffm Assistant County Attorney ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x Denied () Harrison _ x Received () McNamara- x Referred () Minnix _ x To () Nickens _ x cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Community Development Gary Robertson, Director, Utility U w Q a U Z Z Q ~ U v7 5 p 0 z ~z~'oY a Z Q5 o Q~ ~ o~ ~ Q~ Q~ m ~ Z~? ~ z Y Q o (/~ ~ ~ ~ ~ U Z~a g ~ Q,' ~, Q Q ~, ,,, w pS n. Wz~ ~ pZx $ o Z ~ a a N ao n Jb ~a ~ a ~ Q~ W ~.~~ ~ ~ ~ ~~~ z~ a ~m~~~o~ 8s~~~ h~ ~ IA ~ ~a,, ~~ ,ti4 ~ _ ~`' ~ Y Lq ~ w E. U ~~~~ph ~~ 5 5 Z ~ ~~ ~ ti Z, o ti o ~~~ o o ~ o h ~ V \ ~ ~ V ~ ~ ~ N ~ h N N 4i ~ nj ~ ~ ~ ~. cp ° ~O p ~ ~ V ~ ~ ~ Z h o ~" o m m X21 ~ ~ ~ ~ o ~ ~ ~ ~3.3~ Iz. ~?m/W~ h l1~ a ~p~~ h ~ ~/ o ~ I I o tP~~ h ono ~~a~~,e~ ~` ~~~ . VI N ~ ~~o~2~m ~o~ ~/~~-3.65~ ~ ~ M ~ ~~~o~ ~ ~~~ ~ ~1 12~' o ~ ~ ~, Z ~~o / gh ~~\JO^ ~ ~ 3 ti~hh~ ~ \ ~~~_ V ~ /\ oW ~~ ~ Ve 3ha ~/ W \ ~ ~~~0 Q / ~ Wm2 ~~~h~ ~! ~ ~~~0 r ;~d « ed ~ 0° W ~ a ~ ~~ ~~ o~W ~~~~Q ~~ ~~~~~e ~ .: N "') l~ ~ 0 h ~ ~ ~ ~ ~ O ~ ~ ^ ~ ~ g ~ aO A ~ ~ .~. O ~ ~ ~ N M ~ ~ ~ ~ ~ 3 3 W 3 ~ 3 3 W W W ~ 4i W 4+ W ~ ? ~ r ~ ~ ~ ' w ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~J o ~ ~ ~ ~ ~ ~ ~ ~ ~ v~ o ~ o ~ ~i h h h h Z h 2 2 h = ? h h 2 h 41 M ' ~"~ ~ ~F ~ h w ~O h ^ ~ ~ ~ q m ~ ~ ~ ~ d ~ ~ ~ ~ " ~ ~ ~ ^ ' ~ ^ ~ ~ ~ N M 0 U ~g Exhibit A NEW 20' SAN?AflY SEWER EASEMENT CEN7ERUNE DATA L/NE D/RECAOW O/STANCE 1-2 S 84:74 J5 W 56.71 2-J S 554649 W 216.84 3-4 S 18L1310 E 1Pf.12 4-5 S 234141 W 121.68 TAX rf'96.02-1-46.3 PROPERTY OF W. AUSTIN SPRU/LL & SUZANNE R. SPRU/LL D.B. 1506, PG. 1069 z \\\ LOT 9 I ~ ~ LOT 10 LOT B \\\ -- ~ EX. 15' D.E. P. B. _, PG. __ --- Qi900KHAl~EN ~, - COURT ~ LOT 7 40' R~/ ~ - ,, sECnoN No. s °~ / ~ THE GROIiES" ~'- ~ P.B. _ _, PC _ ~, - -- ~ I ~~ LOT 6 I LOT 5 '7 EX. 20' S. S E. C3 NEW 15' D E P.B. _, PG. _ ~ ~ BY SEPARATE \ /NSTRUMENT ~ ~~ ^ ~ \ \ / EX. STORM WATER A NAGEMENT EASEMENT ~ ' ~ ~~ M JJ TAX /96.02-1-46.4 ` 3 PR01°ERTY CF PALM UND Cl.N/PANY, L.C. D.B. 1484, PG. 909 I REMA/N/NC PLWALW L~ 1RACT A" P.B. 17, PC 3 N 8,741'41" E ,E./6.44 (n -- MOIVET ~~~ .70.18' N 5855615' W- 21.76' NEW 20' SAN/TARY ,SEWER EASEMENT /,1 _/ ~, R/w 22.,70' / Cl.WVE TA6iLLE LYlRt~E' RAD/US LENGIIY TANGE]VT CHLa?D BEAR/NG DELTA C-1 452.44 240.75 f2,~J0 2J7.92 N 6677Gi5 E J0791,7 C-2 502.46 /26.J 6.3!52 (26.04 N 6074 4 E 1474.76 EX. D.E. P.B. _~ PG. __ BLOCK 2, SECT/ON No. 5 Z\ "INE GROI~ES" w\ P.B. 31_, PG. _`Lo rn ~ ~. LOT 1 LOT 2 _ ~ V' -~ ~7~ 1. 7F//S PUT /S BASED pY A CURRENT f1E10 57/RI~Y. 2. IH/S PUT WAS PREPARED IN7110Y1T l1YE BENEf7T Gig A CURRENT A1LE REPQ4T AND 7HE)4E MAY EX/ST ENGY/MBRANGES NH/CJ~/ AFFECT 7HE SUB~.I~CT PRLi°EJ?TY NOT SHONN HEJPEGW. ,3i 1F1E PURPOSE L)~ IN/S PUT /S IU Q4EA7F A NEW 20' SAN/TARY.51~It<£R EASE~/E7YT AND ORES NOT CANSAIU7E AN ACTUAL BOUNDARY 571R1~'Y. PLAT SHOWING NEW 20' SANITARY SEWER EASEMENT BEING DEDICATED TO THE COUNTY OF ROANOKE, VIRGINIA ~~L'fH OF ~ BY 4~zA~98 fir PALM LAND COMPANY, L. C. VI NC T K. ~ E N SITUATED ALONG MONET DRIVE M B E a L ~ / / / ~ ~..t' CAVE SPRING MAGISTERIAL DISTRICT No. 14286 ROANOKE COUNTY, VIRGINIA ' d,~ p4'0 SCALE 1' - 100' DATE: 24 JUNE 1998 SURVEY LUMSDEN ASSOCIATES, P.C. ENgNEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA Exhibit B LEGEND EX. EX/SANG P.B. PUT B00/C PG. PAGE' R/W R/G7/T-G~ WAY D.E. ORA/NAGE' EASEMENT .SSE. SAN/TARP SEN£R EASEMENT ® NEW 20' SAN/TARP SEWFR EASEMENT -~ g rnuu LL07_id9 A-090898-10.i ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 SUBJECT: Additional appropriation of revenue for increased State aid for p/~ublic libraries. ('OLINTY MINISTR_ATOR'S COMMENTS: Gu~G BACKGROUND INFORMATION: State aid for public libraries is a program which was established by the Commonwealth in 1942 to assist local governments in improving and maintaining standard library services. The aid program focuses on providing support for the purchase of books and materials. Funds for the program are appropriated by the state government, and the overall funding level and allocation mechanisms are defined by the Code of Virginia. The program is administered by the Library of Virginia. SUMMARY OF INFORMATION: Full funding of the state aid program for public libraries has not been achieved since 1989, and for the last several years support has hovered around the 70 level. In 1998 the General Assembly adopted a plan to reach full funding of the aid program through a phased, multi-year approach, and provided a budgetary increase for the first phase of the plan for FY 98/99. The first step of this plan bolstered the budget for the program by over 9% for FY 98/99. This increase resulted in an additional $19,788 for Roanoke County Public Library's allocation within the program. Roanoke County's adjusted amount, now totaling $223,574, was awarded in July 1998 and will be available for the purchase of library books during the current fiscal year. FISCAL IMPACT: This action will increase the revenue budget for State Aid to the Library from $203,786 to $223,574 ($19,788) and increase the expenditure budget for book purchases for Roanoke County Libraries by $19,788. RECOMMENDATION: Appropriate additional revenues of $19,788 for State Aid to the Library ,, ~~ r L- ! and appropriate an additional $19,788 to Roanoke County Library budget for book purchases. SUBMITTED BY: ~.~ APPRO D: ~~ ~ ~ ~ _~' Spencer Watts ~ Elmer C. Hodge Library Director County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Harry C. Nickens to approve VOTE No Yes Abs Johnson _ x Harrison _ x McNamara- x Minnix _ x _ Nickens _ x _ cc: File Spencer Watts, Director, Library Diane D. Hyatt, Director, Finance A-090898-10. j ACTION # ITEM NUMBER .~ " +~ 0 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 SUBJECT: Acceptance of Sanitary Sewer Facilities Serving the Logan Subdivision COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Logan Subdivision, Lawrence H. and Cynthia F. Logan, have requested that Roanoke County accept the Deed conveying the sanitary sewer facilities serving the subdivision along with all necessary easements. The sewer facilities are installed, as shown on plans prepared by LMW Engineering entitled Logan Subdivision, dated July 31, 1997, which are on file in the County Engineering Department. The sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the sanitary sewer construction is $37,500. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the sanitary sewer facilities serving the Logan subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. ~~-/D SUBMITTED BY: Gary F Utility Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) P.E. APPROVED: er C. Hodge County Administrator ACTION VOTE No Yes Abs Motion by: Harry C. Nickens to approve Johnson _ x Harrison _ x _ McNamara_ x _ Minnix _ x _ Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development JD THIS CHATTEL DEED, made this 2nd day of Julj%, 19 98 , by and between: '°~~ ~) / - ~~ ~~1, as owners, hereinafter referred to as the "Developer," parry of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all sewer lines, valves, fittings, laterals, connections, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: Page 1 of 4 As shown on the plan entitled _ Logan Subdivision ,made by LMW En ineering "~ and on file in the Roanoke County Engineering Department. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19 Page 2 of 4 ~~ i ~ WITNESS THE FOLLOWING signatures and seals: Developer: ~C~w C ~ _ ~d ~ ..Sr, As: Owner State of: Vir~?inia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: ,day of -~ ~-(/ ~ 19 ~-, C~.RS~ ~ ..~ .... Notary Public ~~~, ~~id~€~n ~; ~ My Commission expires: dates ~t;~~ ^~°3 ~r~a Developer: ~Y ~ ~..i ~.~ ~...r~' ~c%~'~~' - L ~,~:~ ~ As: Owner State of: __ Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: ,day of r~~ 19 ~, Owner ~ Notary Public My Commission expires: ~~~' `~ ~~, ~ ~ ~ ~' Page 3 of 4 Approved as to form: County Attorney .~'- ~ D Board of Supervisors of Roanoke County, Virginia BY~ (SEAL) Elmer C. Hodge County Administrator State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 4 of 4 MINI!.1LiM tiIN15HED FLOGR ELE'iATiGN'E LOi NINIM114 FF ELEVA TICN I 198 +8 "t a96.]A ] 195 . t 695.81 I ~ 195.28 _ .. (D9c~t~ I ~ I UI,~ PaRCEL .,A.. F-~ _ I ~ a~~m, 1.00 AiRE '~ i rF"I A ~t i ~ I ~~ ~'.~ REMAINING //~~ 0' DEC i.~ ~ / ., A ~ 41 L..' ' `, \ I ( ' ~~ SER~RnON (i1P) IR/, / ~ J ~ t $ANIf ARr t- $ MN / 103 ~ SEWER lAT JS' a~B'._\_ ELEV + 197 tl6 1 ~ TN I _ _ IN RT IN 191 ~B i DDl wAILR ( - - - `L ER AI IN t~l ]g, uEl[g ~~ I - - 15' P.U E DBL 10' S S.E. ~ +IN RT OUi • x91 ] LSj _ 'n•A 7EC_ - '~ ~ JEE TEP 1j- uETER t?51 - I . Y:; IPF ~.. 0 R~) r..;i' . '' I n :„ , ' 0 J HAViN ROAD (5 i/P l~s ucx $ !: W0 62! Y . ~ 1E .` l SSMH / 10 ` OKRNE a 'R _ ... / VI. SEC.;R .~~•n - ~ . TEUPORAPY m i 04 - ARROYMEAO ON O EIEC IC UNE V. 19].06 RIN ELE _ I ~ FLANGE FN /61 V MVER7 N 192. 501.29 1•A1EkAl IH A92 5~ RIVERf OUT x92.}a $$MH / 102 •' SSMN / 105 -~ RIM ELEV. + x99 30 ~ ~XIS~NG 'AL Rm ELEv 19]05 ' . INVERT IN x9235 INVERT N + t9T}0 INVERT OUT 191 20 ~y (SEE NOTE CCwC£ i RNING $E'Ma :NS tALLAn"w) LA TERM IN .19255 T ' INVERT OVi .1921$ $ UNDEAGROUNO TELEPHONE CABLE ~~ I~AL~L_CIX+NECnCNS 10 PUBUC $EvIFR UTIU7IE$ ArLL 8E PERFGRUEO BY .1 ~ ~•I '- THE ROANOKE CCUNTY UPU iT OEPAP nAEN7 S "~. 2. ALL SEWER LINF$ SMALL BE IN57A .EO Ai LEAST 10• MOPIZON TALLY 6I .~~j 1 ~ ' _ FR04 ANY PVBl1f, OR PRIVATE WA' UNE IF M15 SEPERA nON CANNOT ~ `~ ' 9E YET. tHCN THE BOTTOM OF THE wA TER UNE SHAH BE Ai LEAST ui 18• ABOVE THE TOP CRCVM OF THE SEWER SERVICE. }. ALL E%ISnNG ulnLlnES SNAIL BE FIELD LOCATED ANO VERIFIED BEFORE _ SEWER CONSTNUCnON CAN COMMENCE. A, wA iLF SERVICE SHALL eE Ex TENDED BY ROANOKE CWNtY unUTY ••''' S. SSMH )100 SHALL 8E A FLA1 iCa' STRUCTURE DESIGNED FOR iRAFFIO C,, BEARING CAPACIFY INS7ALUnCN SNAIL BE APPROVED ANO INSPECTED BY '~.i~" ROANOKE COUNTY VnUTY OEPARTMEN i. ~ ^O ~.'~' 6. ALL SANITARY $EYIER DETAILS SHOWN ON ]HIS SHEET HAVE BEEN ~'~~ APRROVEO 9Y ROANOKE COUNTY unutY DEPARTMENT PLEASE REFER 70 Lv~~" fHE ROANONE CWNiY UTIUfY DEPARTUENi WATER ANO SERER R n l EGULA O FOR NRTItER DETAILS REGARDING ME INSTALLA nON OF SANITARY SEWER ONES. N$ ... ~. '~' ~ G ~: 7. ALL WATER SERVCE Cp+NEC1ICNS WILL BE INSTALLED 87 ROANCt(E COUNTY ~: }~f~ 8. THE SANITARY SEWER UNFy~. t NANNQLE IOJ TO MANHOLE IOt, d i , INCLUDING MANHOLE 10A, SNAG lE CONSTRUCTED AS PART OF PHASE IL ~ •Q ~~ 9 OTHER EROSION AHD SEDIMENT CCNTROI MEASURES NAY BE REWIRED r W ~ 'DURING THE INSTALLATION OE THE SANITARY SEWER TO PROTECT THE E%15TING DITCH LINE. (~ T ,J 'y'~ fir'' ,• E m <~~ $$MH / 101 ® ~ E~1 RIM ELEV.. ;9x.85 INVERT IN 90.29 Ty+' • INVERT OUT +x90.19 ©3y' J + ~ A x '• y:~ SSUN / 100 ~; ' RIM ELEV. 191.18 INVERT IN + A89.a8 D INVERT pUT . x89.}8 1 IPF a f1.EV. ~* A89.S9 .. .. ~ ~ .i:S~av E%lSTING $SMM 'S} 20' CONCRETE ENCASEMENT SEC SHEET SA aF $ RIM EIEv. A9J.03 g IN`rERT IN x88.98 INVERT OUT . A88 FROSION ANO SEDIMENT OONTRO L .Fun ROANOKE COUNTY ACCEPTANCE OF SEWER FACILITIES SERVING UTILITY LOGAN SUBDIVISION. DEPARTMENT NN• 4H• uH YH-I '`}~ ~ *OP501L 1 dt 'S iOCXPIL_ '7 l'.'J 1`_ CRS- NEw HOUSE I ~ I I ~~ ® .! . CF T$ ~ U. . U.O. 1. STRAW BALE BARRIERS ALONG AlL DOIx! GRADE PROPCR iT LIHES 2. TOP SOIL STOCKPILE 7. iEMPORARV SEEDING 4. PERMANENT SEEDRG $. 54T FENCE TYPICAL LOT EROSIOtd ArID SEDIMEr_COrITROL PL .~ ? ~~<; ~~;~ , , r A-090898-10.k ACTION # ITEM NUMBER "' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 SUBJECT: Acceptance of Water Facilities Serving Wexford, Phase I COUNTY ADMINISTRATOR S COMMENTS: SUMMARY OF INFORMATION: The Developers of Wexford, Phase I, Jackson Associates, Ltd. of Virginia, have requested that Roanoke County accept the Deed conveying the water facilities serving the subdivision along with all necessary easements. The water facilities are installed, as shown on plans prepared by Balzer and Associates, Inc. entitled Wexford, Phase I, which are on file in the County Engineering Department. The water facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water construction is $27,000. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water facilities serving the Wexford, Phase I subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. .~'- // SUBMITTED BY: APPROVED: G~~~~~~~ Gary Robe son, P.E. Elmer C. Hodge Utility Dir ctor County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x Denied () Harrison _ x Received () McNamara- x _ Referred () Minnix _ x To () Nickens _ x _ cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development 1 THIS CHATTEL DEED, made this 13th day of ?~ay , 19 9 ~ by and between: Jackson Associates. Ltd. of Virginia ,hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. :WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled Wexford -- Phase I ,made by Balzer and Associates Inc. ,and on file in the Roanoke County Engineering Department. n Page 1 of 3 ~~~~ The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19 WITNESS THE FOLLOWING signatures and seals: Developer: Jackson Associ By. > - -L„~--... As: J Its Presi State of: / f =~ Virginia County/ ty of: Roanoke , to wit: By: The foregoing instrument was acknowledged before me this: 13th ,day of Mai' 19 97 , James R. Jackson Duly authorized officer c Its President Title on behalf of Jackson Associates, LTA. of Virginia Notary ~`ublic (/ My~ Commission expires: `7 ~ ,~ 0 - 9 7 Page 2 of 3 Approved as to form: County Attorney ~1 Board of Supervisors of Roanoke County, Virginia By (SEAL) Elmer C. Hodge County Administrator State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: y Page 3 of 3 Iwexford " Phose t ,f 1.74 - ~ 3 N N ~ ~ -T ; N ,,z_z2~ ~ 7yJ 46 ~, joz ~. ~ 15 z v_ ~, N x _ s ~ 62 _ 23 ~ v 2 g 32 ~ 62 ti ~''` pthel\o Cir ~ $y54 T 3 g 5 3e.~z 3•I Ac - ~ - ai ~ 2>0 5398 1.20 Ac N 7 ,.,e rx ea J re '~ o,v 1 /eA~ 1.36 AC a e~ n ~ 539 !~ 4 6473 6226 ~. ~~ u5 o~z x9e ~ of (~ ° v m erg ~ '~ =-204 > ~ °+° '~ q 2 _f 39.1`. to V I I• w O 262-ro 6207 ' 0 ~ Jg •'~ 'j f~ 6A77 8 9 ~ „6202 ~ ~eeS~ ti 4 0 ~ 5396 ~ 3 '620 '° B & yr.•°! z L ' o 33 ,E'` 62 !8 7 .a x ,' ~ I o , ~~ ~ :620 / 6 zx~?q a? , ~ ?z a9 8389 ~3q 9s 2 1.23 AC 5 255 ~z~ 12 $ ~ ~,~~d~ t°` ', 5392 ' ° ~ ~.• `m ~ $ !o .~. j°O 7 s ~ 2e2?° ~ '~ 538/ ~~° i I re ~° NNE o L~ e .`',, 6220 6 e 1.27Ac ~ g ° rs 8371 m2 !z 14 ~ ~~ ~a o gq ,~ '2~ 53 ,~a 5.99 ,. ~ `aS ~,(~~.,' n 6 + 6 6206 a !4 ~~1 15 ,~ J\` f' 61 P$ f`~ 7 ~ Y)9.90 T9 P~f T f Qy O g C. 6 20 'G ~ ea! 9a ro !! /z ~~s ~ a° 14 a s~ Leo . ,3 '°e+,, , ; ~,;~p ~N ', ~~ ,; 8 0 9 10 I I 12 M 6388 ~ 5350 9 ,.~ s, ~ . ~ ~ g 13 n _ o 16 - - ~ ~ p'n' '• '0 6330 - - 6380 tib - g o , 6~3 E `y rr ,ti ti oo ' rs~ 6 Homewood Circle ~.. ~ 22 ~9.q •,~ 15 - `12 e° 6~ 23 ~ .,~. ~~s - ~~s eo tjz ~~ e', ~ Z. 19 ~ ,02 ~i :`, '~ 6396 ~ - 17 ~ ~' 18 ~ ~ 63/5 •" 22 ~ esD/S~ ~a iao r,} ~ ~gz m F rv • ~~ ~ ~~ a j ry7: w 2I n 20 19 18 ~ 22391Y7,fq ~~ ~e9 ' `~ !~ ~ c ~ !S I6 ~ 6323 ~ 6333 * 6345 ~ 6357 ~ 6369 * 6381 ~ 639 ~ !B ° 1.39Ac ia9 54/.3 7 sel~ ~ .:~ •_ ROANOKE COUNTY ACCEPTANCE OF WATER FACILITIES SERVING WE:~FORD PHASE I UTILITY AND II. DEPARTMENT ,, ~; ~ _~ A-090898-10. I ACTION # _...,.. ITEM NUMBER --+~ "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 SUBJECT: Acceptance of Water Facilities Serving Wexford, Phase II TY ADMINI TRAT R'S COMMENTS: COUN S O Q+rf~%G'~''~ SUMMARY OF INFORMATION: The Developers of Wexford, Phase II, Jackson Associates, Ltd. of Virginia, have requested that Roanoke County accept the Deed conveying the water facilities serving the subdivision along with all necessary easements. The water facilities are installed, as shown on plans prepared by Balzer and Associates, Inc. entitled Wexford, Phase I, which are on file in the County Engineering Department. The water facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water construction is $22,000. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water facilities serving the Wexford, Phase II subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. _~ / ~ SUBMITTED BY: Gary Robe son, P.E. Utility Director Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Motion by: Harry C. Nickens to approve Johnson _ x Harrison _ x _ McNamara_ x _ Minnix _ x _ Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development '... ' ~~ THIS CHATTEL DEED, made this t 3th day of May , 1997 by and between: Jackson Associates,. Ltd. of V irgi~nia ,hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. :WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Boazd all water and/or sewer Lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled _. Wexford -- Phase. II ,made by Belzer and Associ~~es, Inc. • and on file in the Roanoke County Engineering Department. Page 1 of 3 r . ~ -! rl - ~.~, The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Boazd and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke Caunty, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19 WITNESS THE FOLLOWING signatures and seals: Jackson Associates, Ltd., of Virginia Developer: r„ ,~ ,~ By: .~~ As: Its Pres State of: ~ ~/ Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: lath ,day of "tay 19 97 , By: James R. Jackson x Its President Duly authorized officer Title on behalf of Jacksan Associates, Ltd. , of Virginia Not~fry Public My Commission expires: !'.~©-'~'~ Page 2 of 3 ~ =1a Approved as to form: Board of Supervisors of Roanoke County, Virginia $y (SEAL) County Attorney Elmer G Hodge County Administrator State of: Virgi~a County/City of: Roanoke , to wit; The foregoing instrument was acknowledged before me this: ~, day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page3of3 ~~ 32 3~1 Ac 6473 „we~ford -- Phose ~ iso tce ~ ~ga.epw 5 '8 ~ 22.3~'Y7,yp ~ '369 ~ 6319! ~ 639!' !e ° 1.39Ac '•o ~~'" ~ ino 5413 ROANOKE COUNTY UTILITY DEPARTMENT ACCEPTANCE OF WATER FACILITIES SERVING WE:~FORD PHASE I AND II. ~m uttttutuutttttttttttuuuttttttttttttluuuuttUtt!!!I!!Iltllll11111ililli111ii1i1111111111111i11t11t11t11111111t1UItIIIIIj~,) s - - ~ - - r - ~~ AGENDA ITEM N®. -° -- .., __~____ - APE C~ REQIJEST~, - ~_ _ - PUBLIC HEARING ORDINANCE `' CITIZENS CONIlYIE .. - a.. ~ , ~.w^-.,-.,..,......~ - ate. - e SUBJECT: ~ - ~r ~ m J - - - __ .. ... - T would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. ~ ,= WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY' THE GUIDELINES LISTED e. BELOW: o - ~ - ® - ..~ ~ o ® Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman. will .- decide the time limit teased on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to - do otherwise. ~ ~ - ~ - = - - ® ,_ ® Speaker will be limited to a presentation of their point of ~ view only. c a Questions of clarification may be entertained by the Chairman. .v - O ® All comments must be directed to the Board. Debate between arecognized =. °: speaker and audience members is not allowed. ~ - • - - ® Both speakers and the audience will exercise courtesy at all times. -. - _, ® ~ 5~eakers are requested to Ieave any written statements and/or comments with the clerk. _ - c ~ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE IND,IVID UAL TO REPRESENT THEM. _ - - m. - ,_ - ._. _ ,,: PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - i - ~ - - It~ ~~ d ~~ - i i ~~ ~~ - ~~ ~~ l~ ~ - ~~ fi111IIIIIIIIf1IIIIIIlI1iIlltltiil111lllllllllllil111ItIIIII1II1lIIIIIIIIiIItIlIIIIlIIIIIIIItII[IIIiIIIIIIIIIIIIIIIIIIIlII11IlIlII'~ Uuuttnuttttttutuuu~ttntutttttttututuutttiHllll!!lulitl111llll111111iillltlltttlllliltt~llttlttttlftitltttllllllllll,[l,) s ~` ~+ ~~ o ~~ ~~ = AGENDA ITEM NO. A _~ _ ~~ ~ ~~ a_wa/ry, ~ ART, ,. Tn • t~~~y ~~ s ~~ it ~~ ~~ V~ 1W Q~ALi...l~ v r e ~ ~ ~ ~' PUBLIC HEARING ORDINANCE CITIZENS COMMENTS c ~ s s e sUB cT: ;~ ~ L i ~c~ r~ ~~ o I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WREN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ,ADDRESS r FOR THE RECORD. I AGREE TO ABIDE BYY THE GUIDELINES LISTED BELOW: r ® Each speaker will be given between three to five minutes to comment s whether speaking as an individual or representative. The Chairman. will decide the time limit based on the number of citizens speaking on an issue, .. and will enforce the rule unless instructed by the majority of the Board to do otherwise. ~ • _ • ,~ ~ Speaker will be limited to a presentation of their point of view only. c Questions of clarification may be entertained by the Chairman. c s v ~~ ® All ,comments must be directed to the Board. Debate between arecognized =. speaker and audience members is not allowed. ~ - ~ s ® Both speakers and the audience will exercise courtesy at all times. ®_ ® ~ Speakers are requested to Leave any written statements and/or comments with the clerk. ~. ,~ ~ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. .:.. ~. ,.- ~-- .. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ,~ ~. _. .. =, .. ... ,- _ ,_,. _ _ mtllillil1111illlllllllillllllllll[IIIIIIIIIIIIIIilllllllll11111II1111111(11111111Ullilllllllilillillllllliilllll[11111111(llillm ~"'' GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1998 $7,993,609.14 July 28, 1998 Second installment on West County Business Park Balance at September 8, 1998 Changes below this line are for information and planning purposes only. Balance from above West County Business Park -balance Reserve for R.R. Donnelly -Phase II ($1,115,300.00) $6,878,309.14 $6,878,309.14 (1,057,650.00) (730,700.00) of General Fund Revenues 7.75% 6.67% $5,089,959.14 4.94% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1998-99 General Fund Revenues $103,087,232.00 6.25% of General Fund Revenues $6,442,952.00 Respectfully Submitted, ~,~,~. ~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Boazd\Gen98. WK4 ~1/- a. CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1998 $735,313.64 Projects appropriated in 1998-99 original budget (505,000.00 Balance at September 8, 1998 $230,313.64 Note: $100,000 of these funds have been temporarily advanced to the Mayflower Hills Park project. Respectfully Submitted, ~~ ~. ~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap98.WK4 N-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1998-99 Original Budget $210,000.00 23, 1998 Roanoke Valley Convention & Visitors Center (107,500. Balance at September 8, 1998 $102.500.00 Respectfully Submitted, ~~~ ~. ~~f Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Board98.WK4 N-y FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Amount Savings from 1996-97 debt budget $670,000.00 Transfer from County Capital Projects Fund 1,113,043.00 FY97-98 Original budget appropriation 2,000,000.00 June 23, 1998 Savings from 1997-98 debt fund 321,772.00 FY98-99 Original budget appropriation 2,000,000.00 Balance at September 8, 1998 $6,104,815.00 Respectfully Submitted, ~ ~.~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Schoo198.WK4 N-,5 ~au~t~ of ~u~~uke ~r t.~ O~ ROAMp~~ ~• ~ ~ ~ v r~ a? 1838 DECLARING SEPTEMBER 9, 1998, AS AMERICAN BUSINESS WOMEN'S DAY WHEREAS, approximately 57 million working women are integrally involved in determining the directions in which the private and public sectors of this country will move; and WHEREAS, these enterprising women hold active, responsible positions on all levels of business, and will play an increasingly powerful role in the American work force; and WHEREAS, the American Business Women's Association, a national educational association of employed women, believes that the enormous effects of today's dynamic, concerned businesswomen deserve recognition -- not only the more than 90,000 members of the Association, but all working women; and WHEREAS, women have made an important contribution to building the strength and greatness of the United States and all evidence indicates that the American businesswoman will continue her significant contribution fo the progress of our nation; and WHEREAS, American Business Women's Day was initiated in 1982 by the American Business Women's Association as a national day on which Americans could recognize the achievements of the Association members and all employed women in the United States. NOW, THEREFORE, 1, Bob L. Johnson, Chairman of the Board of Supervisors of Roanoke County, Virginia, in salute to the 57 million American businesswomen for their contributions to the private and public sectors of this country, do hereby proclaim September 9, 1998, in Roanoke County, as AMERICAN BUSINESS WOMEN'S DAY ob L. Johns n, C man ATTEST: Mary H. Allen, Clerk ~~~ ACTION N0. ITEM NUMBER-- ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998. AGENDA ITEMS: Statement of the Treasurer's Accountabilit~r per Investments and Portfolio Policy, as of August 31, 1998. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: CRAIGIE 4,441,643.70 CRESTAR 990,382.22 NATIONS 3,193,669.75 SUNTRUST 2,980,976.56 WACHOVIA 990,850.00 WHEAT 1ST UNION 1,976,686.11 14,574,208.34 CERTIFICATE OF DEPOSITS: FIRST AMERICAN 100,000.00 SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 200,000.00 COMMERICAL PAPER: CRAIGIE 990,663.61 NATIONS 1,987,523.88 PAINE-WEBBER 992,946.67 SUNTRUST 1,975,148.06 WACHOVIA 3,952,482.22 WHEAT 1ST UNION 2,969,513.05 12,868,277.49 GOVERNMENT: JC BRADFORD 2,000,000.00 NATIONS 1,001,665.75 PAINE-WEBBER 985,600.00 3,987,265.75 LOCAL GOVT INVESTMENT POOL: GENERAL FUND 10,183,388.92 RESOURCE AUTHORITY 1,732,632.40 11,916,021.32 MONEY MARKET: CRESTAR 8,061,815.57 8,061,815.57 Pg. 1 OF 2 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998. AGENDA ITEMS: Statement of the Treasurer's Acxountability per Investments and Portfolio Policy, as of August 31, 1998. COUNTY ADMINISTRATOR'S COMMENTS: CASH INVESTMENTS: WACHOVIA COMMONWEALTH COMMONWEALTH LB&T TOTAL (GEN. OPER) (RES. AUTH.) STAFF RECOMMENDATION: Respectf~aliy Submitted by ,.; .. ~ ~~ fem. r ,%• `Alfred C. Anderson bounty Treasurer ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To () 2,000,000.00 4,962,377.52 5,284,849.69 2,000,000.00 14, 247,227.21 65,854,815.68 Approved by: ~~2~ Eimer C. Hodge County Administrator Harrison Johnson McNamara Minnix Nickens VOTE No Yes Abs N- ~ ACTION # ITEM NUMBER / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA ITEM: Accounts Paid -July 1998 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Payments to Vendors: Payroll: 7/10/98 $444,748.26 $257,047.00 7/24/98 $454,819.73 $259,148.57 $8,258,271.66 701,795.26 713,968.30 $9,674,035.22 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: ~.~,~-,Q.~ 9J . ~ ~,t~ Diane D. 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ITEM NO. ~ - / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA ITEM: Work Session to Review the Draft Roanoke County Community Plan COUNTY ADMINISTRATOR'S COMMENTS: 3 Some months ago, Janet Scheid assumed responsibility for completing the Comprehensive Plan. I am most pleased with the progress that has been made. I think you will find this an interesting Work Session. One area of concern to me is improving our balance of residential to non-residential assessment of property. Our trip to Goochland County has really made this point. We also saw how well development can blend with the natural beauty of the area. We should do the same. BACKGROUND' In July 1998 the draft Roanoke County Community Plan was completed and the Planning Commission began their review. Twelve citizen input meetings have been held this past July and August. Each Board member has received a copy of the draft Plan. SUMMARY OF INFORMATION: Staff will update the Board on the status of the Community Plan and the review comments staff has received to date. Draft future land use maps will be available for review. The Planning Commission has been invited to attend this work session. Respectfully Submitted, Approved, ~ ~7 J et Scheid, Senior Planner Elmer C. Hodge Department of Community Development County Administrator r z -~ 2 Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Johnson _ _ _ Harrison _ McNamara- Minnix _ Nickens _ cc: File ~-l H ~ O Q ~ O z 0 x z a a 0 U 00 r--~ ~, 00 4~ 4> 4~ Z o 0 ° ~ °o H ~ ~ ~ ~ • ,-., F--~ "~3 O P-I U U W ~' N ° ~ .o y~ WJ •~ ~ .~ O v ~ ~ N U ~ ~ ~ ~ ~ ~ O .~ 4~ ~ ~ ~, O ~ ~, ~ •~ O c~ •~ •~ '"' ~ ~ ~ ~ ~ O ~~ ~ ~ ~ ~ ~ N ~ . ~ •,~ ~ •~ a~ U ~ ~-+ ~~ ~..r ~'' . ~ ~ '^ c~ O .~ ~ U ~ • ~--~ r---~ ,.~ ''~ ~ U ~ ~ ~ O ~ ~ ~ .~ ~ ~ O ' r-, O U ~ ~ ~ ~A o ~ •~ ~ ~ ~ ~ ~ a~ • ~J0 a~ ~ ~~~ ~ ~ o • • • o ~ p~ U ~ ~ ~ ~ O y P~ ~ ~ ~ ~-+ o ~ •~ ~ '~ ~-, ~ o °' ~ ~ ~ a ~ • ~; o ~ ~ 0 W .~ ~ ~ N ~~ ~ o H ~ ~ ~ . ~ ~, ~ o ~ ~ U ~, H c~ 3 .~ 0 00 r--~ bA 0 ~ ~ ~ ~ ~ ~ f"'~ '~ ~ ,~ ~ ~ ~ ~ '--~ V ,O ~ ,~ V •~ O ~ ~ O ~ ~'" N . ~ ~' ~" ~' h~i S~~" ~~-, ~ •~U''"., rte'' ~ ~ ~ a' a o Gq ~ vs ~+ .~ ~ ~ ~ ~ ~ ~ O ''-' ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~, . ~ ~ o ~ ~ ~ ~ ~, o ~ ~ ~ o ~ ~ H ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ W ~ v ~ ~ ~ ~ ~ ~ ~ ~ ~ 4~ O ~ ~ ~ ~ Z ~ ~..., ~ 4~ p O ~ ~ ~...~ cc3 ~ • ~ `~ ~ ~ ~ ~ ~ ~ 4~ ~ ~ O ~ ~ c~ ~' ~ ~ .~ .~ ~ ~ ~ ~ ~ ~ ~ .~ O •~ ~ ~ ~ W ~ ~ ~ ~ ~ ~ • • • • .,~ . ,__, . ~, 0 U U C~ N 4~ 0 U Ste" w ~ ~ O ~ Z O ~ Q~ ~ ~ ~ p-+ •~ '~ w ~ ~ ~ ~ ~ U ~ • ,--• ~ ~ U ~ ,--~ ~~ Z~ 'tai ~ ~~ ~ ~; o ~ '~ U Z .,v 4~ .~ O 4~ 4~ O 0 aA .~ ~/1 4) .~ V ~ • ~--~ ~ ~ '~ • ~ ~ ~ ~ ~ c~ ~ ~ ~ 4> ~' t~A ~ '~ ~ . ,...~ O 4~ ~ ~ A4 4-~ ~ O ~ 4~ ~ ~ ~ ~ ~ O .~ ~ ~ 4~ 't~ ~ U '-' ~+ U . r.~, ~ U C/~ 4~ C~ ~ ~ ~ ~ ~ ~ ~ Q ~ ~ U ~ O .~ ~ ~ ~ ~ 4~ ~ O ~ 4~ ~ ~ ''"'~ ,-~ ~ U .~ • ~--~ o U ~--~ ~., •~ ~ O ~ ~ ~ ~~ O r--~ ~ U ~ ~ W ~ ~ v~ .4~ ~!J 4~ ~ ~ '~ U ~ ~' ~ ~ ~ ~--+ ~ O • • • • w C/1 E--+ W w H z U w z c~ h 0 v r~ ~~ 4~ .~ 'L~ . ,-~ b~A .~ N '~ N U • .O bJJ . r, 4~ . 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'..~ Q~ 1 . ~..~ ~ .I W ~ ~ ~ ~ ~ ~ ~--1 ~ 4~ ~"'~ ~ ~ U U o ~ '-' ~ U ~ ' ~ O ~ a p.~ ~ ~ o o ~, . . o . ~ ~ ,1.., ~ ~ ~ ~ ~ 0 0 ~ ~ ~ ~ ~ ~ b.Q ~ t1A ~ ~-~+ N ~ ~ ~ ~ ~ ~ ~ ~ . ~ 4~ . ~ ~ ~ ~ ~ +~ ~ O ~ O ~ ~ ~ ~ ~ ~ v ~ U • • • f I ~ , I 1 ACTION NO. ITEM NO. "" ~"`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA ITEM: Worksession on Broadcasting Tower Recommendations ~'OUN`1'Y ADMINISTRATOR' S COMMENTS: BACKGROUND• Revisions to Roanoke County's zoning standards for Broadcasting Towers have been prepared by a citizen's committee. The committee looked at our existing regulations and made recommendations on necessary changes. The Planning Commission has scheduled a worksession for September 15 to review the work of the committee. A Commission public hearing has been scheduled for October 6th. A Board public hearing will be scheduled for October 27th. The scheduled Board worksession on September 8, 1998 will allow the staff to present a overview of the proposed changes. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board hold a worksession on September 8, 1998 to discuss the proposed changes to Roanoke County's zoning standards for Broadcasting Towers. r o-a 2 Respectfully Submitted, .~ Terrance L. Harrington AICP Department of Communi y Development Approved, ~~~ Elmer C. Hodge County Administrator Action Approved ( ) Motion by Denied ( ) Received ( ) Referred to Vote No Yes Abs Harrison Johnson McNamara Minnix Nickens Recommended Changes to Roanoke County Zoning Provisions for Broadcasting Towers Draft September 8, 1998 DRAFT September 8, 1998 Proposed Zoning Standards For Broadcasting Towers: Amend Section 30-28 Definitions as follows: Antenna Any exterior apparatus designed for telephonic, radio, or television communications through the sending and/or receiving of electromagnetic waves. Antenna types include, but are not limited to; omni-directional "whip" antenna, directional panel antenna, parabolic antenna and other ancillary antenna designs. An antenna does not include the broadcasting tower or other support structure to which it is attached. Amend Section 30-29 Use Types as follows: Broadcasting Tower Any structure that is designed and constructed primarily for the purpose of supporting one or more antennas. The term includes but need not be limited to radio and television transmission towers, microwave towers, common-carrier towers, and cellular telephone and wireless communication towers. Broadcasting tower types include, but are not limited to monopoles, lattice towers, wooden poles, and guyed towers. Excluded from this definition are amateur radio towers, which are described separately. Amend Section 30-87-2 Broadcasting Towers as follows: A. Intent. The intent of these provisions is to regulate the placement of new and replacement broadcasting towers within Roanoke County. These provisions provide broadcasting tower applicants, property owners, and all other Roanoke County citizens clear guidance on the official policies and standards of the County. These policies and standards shall be used by applicants as a guide when selecting alternative broadcasting tower sites and broadcasting tower designs within the County. In addition, the County staff, Planning Commission and Board of Supervisors shall use these policies and standards, and the general Special Use Permit criteria found in Section 30-19 as a guide for evaluating any future requests for broadcasting towers. In the interest of preserving and enhancing the scenic and natural beauty of Roanoke County it is the goal of the County to achieve a long term reduction in the number of 2 broadcasting towers within the County, and where possible, to achieve a reduction in the height of existing broadcasting towers throughout the County, with special emphasis on towers located along or near the ridgetops of major mountains and land forms. In addition, it is the goal of the County, where possible, to achieve the relocation of existing broadcasting towers and associated utility and access corridors which have a high visual impact on scenic resources_ To this end, the County will work cooperatively with broadcasting tower owners and applicants and land owners to achieve these goals. It is the official policy of the County to encourage and promote the co-location of antennas on existing public and private structures within the County. To achieve this end, the County encourages all wireless communication providers to locate new antennas on existing structures . Permits for new broadcasting towers should only be requested when no other reasonable alternative exists for locating needed antennas. When new broadcasting towers are proposed as a last alternative, the requested broadcasting tower location, height and design should be chosen to protect and enhance the scenic and natural beauty of Roanoke County. Broadcasting tower locations at elevations lower than surrounding ridge lines are preferred. The use of stealth designs should be considered for any new broadcasting tower. It is the intent of the County to fully comply with all of the applicable provisions of the Federal 1996 Telecommunications Act, and other applicable federal and state laws as said laws address and preserve Roanoke County's zoning authority and provide to the communication industry the right and responsibility to provide communication services within their service areas. B. Applicability: 1. These standards shall apply to all new and replacement broadcasting towers within Roanoke County with the exception that new broadcasting towers not exceeding thirty (30) feet in height and located within any commercial or industrial zoning district shall be permitted by right provided all other use and design standards for the construction of the broadcasting tower and associated facilities are met. 2. No modification to increase the height, size, type or location of any existing broadcasting tower or associated facilities, excluding antennas, shall be made unless such modification results in the full compliance of the broadcasting tower and facilities with all of the requirements of this ordinance. 3. Antennas maybe installed on any existing structure within the County, without the necessity of obtaining a special use permit, provided said antenna does not meet the definition of a broadcasting tower, does not increase the height of the existing structure more than ten (10) feet, and does not result in the structure and antenna exceeding the maximum structure height for that zoning district. 4. These provisions shall not apply to any temporary broadcasting tower erected for the purpose of system design or testing provided the temporary broadcasting tower is erected for a period not to exceed twenty-one days. In addition, in declared emergency situations, the County Administrator shall be authorized to allow the temporary installation of a broadcasting tower for the duration of the emergency. (add special event provisions) C. Application Requirements: 1. All potential applicants for broadcasting towers shall consult with County planning staff at least 30 days prior to submitting an application for a proposed broadcasting tower, During this consultation the applicant shall present information to the staff on system objectives, proposed coverage areas, and alternative sites considered and rejected. The staff shall provide the potential applicant information on Roanoke County policies and standards for broadcasting towers, and shall discuss with the applicant possible alternatives to broadcasting tower construction. 2. In addition to the application requirements contained in Section 30-19-2 of this ordinance, all applicants for broadcasting towers shall provide the following at the time of application: a. The location of all other proposed broadcasting tower sites considered and rejected, and the specific technical, legal or other reasons for the rejection. b. The location of all other possible co-location sites considered and rejected, and the specific technical, legal or other reasons for the rejection. c. Accurate, to scale, photographic simulations showing the relationship of the proposed broadcasting tower and associated antenna to the surroundings. The number of simulations and the perspectives from which they are prepared, shall be discussed with the staff at the consultation required in Section C.1. above. d. A computerized terrain analysis showing the visibility of the proposed broadcasting tower and antenna , within a two mile radius at the requested height and location. e. Information on how the proposed site relates to the applicants existing communication system, including number of other sites within the Roanoke Valley, and the location of the antenna at each site 4 f. All broadcasting tower applicants shall be required, at their expense to conduct an on-site "balloon" or comparable test prior to the Planning Commission and Board of Supervisors hearings on the Special Use Permit. The purpose of this test shall be to demonstrate the potential visual impact of the proposed tower. The dates and periods of these tests shall be discussed with the applicant at the pre-application consultation. 3. The applicant shall be responsible for all fees associated with the filing of the application including the cost of any independent analysis deemed necessary by the County to verify the need for the new broadcasting tower. The Board of Supervisors shall establish these fees, which shall be discussed with the applicant at the pre-application conference. D. General Standards: 1. The maximum height of any proposed broadcasting tower and associated antenna shall be made as a condition of the special use permit, but in no case shall any broadcasting tower and antenna exceed 199 feet in height. Applicants shall request the lowest broadcasting tower and antenna height necessary to accomplish their specific communication objectives. 2. The setback for any proposed broadcasting tower shall, at a minimum, conform to the requirements for principal structures for the proposed zoning district. However, in no case shall the minimum setback from the base of the broadcasting tower to any residential structure on an adjoining lot be less than 40 percent of the height of the tower, measured from the closest structural member of the broadcasting tower (excluding guy lines). Guy lines shall be exempt from the minimum setback requirements in side and rear yards for the respective zoning district, but shall comply with the setback requirements for the front yard. 3. The minimum setback from any property line abutting a road right-of--way for any other building or structure associated with a broadcasting tower shall be fifty feet. Such buildings or structures shall be located a minimum of 25 feet from any other property line. 4. More than one broadcasting tower shall be permitted on a lot provided all applicable requirements have been met including setback requirements. 5. Broadcasting towers shall not be illuminated with any type of lighting apparatus, unless such lighting is a requirement of the FAA or FCC. When lighting is proposed to conform to federal requirement, the County shall contact the federal agency to verify the necessity of lighting, and to determine the minimal amount and type of lighting necessary to comply with federal guidelines. Security lighting, or a "down lighting" design maybe installed on buildings and 5 i structures associated with a broadcasting tower. In no case shall any lighting violate Section 30- 94 of this ordinance. 6. Any proposed broadcasting tower within two miles from any general or commercial airport or located at a ground elevation at or above two thousand feet, average mean sea level, shall be referred to the appropriate regional office of the FAA for review and comment prior to filing an application for a special use permit. 7. All broadcasting towers shall comply with any additional requirements established in the Airport Overlay District in Section 30-72 of this ordinance, and the emergency communications overlay district in Section 30-73. 8. Any broadcasting tower approved shall be structurally designed to carry sufficient loading, and the site approved shall be sized to accommodate the additional equipment necessary for at least three other vendors/providers of communications services in order to minimize the proliferation of new broadcasting towers in the vicinity of the requested site. In addition, by applying and being granted the special use permit, the applicant and the owner of the land agree to make the broadcasting tower and tower site available for additional leases within the structural capacity of the broadcasting tower and at reasonable costs adequate to recover the capital, operating and maintenance costs of the broadcasting tower location required for the additional capacity. 9. A monopole broadcasting tower design is recommended,. The Board may approve an alternative broadcasting tower design if it finds that an alternative type of structure has less of a visual impact on the surrounding community and Roanoke County, and/or based upon proven technical and engineering data a monopole design is not technically feasible. Cost shall not be a criteria for determining broadcasting tower design. 10. No broadcasting towers shall be permitted within the critical viewsheds of the Blue Ridge Parkway or Appalachian Trail as shown on any official map designating these viewsheds and pre-approved by the Board of Supervisors. In addition, no towers shall be proposed within any other designated area of local scenic, historical, ecological and cultural importance as designated and approved by the Board of Supervisors prior to the filing of a tower application. 11. By applying and being granted the special use permit, the applicant and the owner of the land agree, after notice from the County, to dismantle and remove the broadcasting tower from the site within ninety days of the broadcasting tower no longer being use for wireless communications. If antennas on any approved tower are relocated to a lower elevation, the tower shall be shortened to the height of the highest antenna. A bond or similar performance guarantee may be required as part of the special use permit approval. 12. All broadcasting tower structures and associated hardware, antennas, and facilities 6 1 shall be a flat matted color so as to reduce visibility and light reflection unless otherwise required by the FCC or FAA. E. General Review Policies All requests for new broadcasting towers, including the replacement or modification of existing broadcasting towers shall be reviewed by the staff, Planning Commission and Board of Supervisors on the basis of the following criteria: 1. The extent to which the broadcasting tower proposal conforms to the general special use permit criteria in Section 30-19 of this ordinance, and the intent, application requirements, and general standards for broadcasting towers found in these provisions. 2. The demonstrated willingness of the applicant to evaluate co-location opportunities within the proposed communication service area, and the demonstrated history of the applicant choosing co-location sites within the Roanoke Valley. 3. The base and top elevation of the proposed broadcasting tower relative to surrounding natural land forms. Notwithstanding any other provision of this section, broadcasting tower locations below surrounding ridge lines are preferred. 4. Broadcasting tower locations already served by existing roads and electricity are preferred due to the potential detrimental environmental and visual impacts resulting from the construction of new road and utility corridors. 5. The availability of other existing structures within the needed service area that are, based upon independent analysis, of suitable height, design, and location for the needed antenna. 6. 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O .+ ~~ ~~ ~y .. :.: ~3 O ~ ~ O ~ y O O = ~ ~ O O 'O ~..+ ~~ ^~ ~ ~ `~' O _ ~O ~ = ~ _ ~~ O ~~ ~~ ~ O ~ O O ~ O O O O O C~ C.~ y .. :~.: ... ~r C ~ y y y Q ~ i i 3 a~ ~ ~ y ~ y ~ '~ ~ O ~ ~~~ ~1 y O 00 v ^L *^r i O ~ .O ~ ~ ~~ ~ = Ca ~ ~r.r ~ y ~ _ w i O ~ ~O N y ~ ~ y ~ ~ ~~ ~ ~ Q C/~ ~ O C~ .. :~.: ... .n:' ,,,t.~ a ..~~:.. ~:. ~ _ CO ~_ N ~ ~i ~ O ~ .O _O ~ O C~ = v O y O O • ~ • .. :~.: ... ACTION NO. ITEM NUMBER ~/-'"" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 8, 1998 AGENDA ITEM: Work Session on Re-arrangement of offices on the second and third floors at the Roanoke County Administration Center COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Several months ago, we brought to the Board in Work Session our plans for re-arranging the offices on the second floor to improve customer service, reduce duplication and allow the staff to work better together. This was the result of a lengthy re-engineering process, and many of the operational changes have already been made. Now that we have integrated the planning function into the new Department of Community Development, we have made a few other revisions. The Board asked us to bring the plans back after these changes were made. We are now ready and would like to review them with you at this meeting if time permits. Respectfully Submitted by: ~~~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Harrison _ Denied () Johnson _ Received () McNamara- Referred () Minnix To () Nickens ~--t' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON SEPTEMBER 8, 1998 RESOLUTION 090898-11 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None cc: File Executive Session A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors o~ AOANp,~~ L ~ 9 ~ ~ rasa P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 CLERK TO THE BOARD (703) 772-2005 FAX (703) 772-2193 September 14, 1998 Mr. Fred Altizer Virginia Department of Transportation Salem District Administrator P. O. Box 3071 Salem, VA 24153 Dear Mr. Altizer: BRENDA J. HOLTON DEPUTY CLERK Attached is a copy of Resolution No. 090898-1 supporting the I-581 and Route 220 South Corridor for I-73 through the Roanoke Valley. This resolution was adopted with a three to two vote by the Board of Supervisors at their meeting on Tuesday, September 8, 1998. If you need further information, please do not hesitate to contact me. Sincerely, ~'Zc~'u-~, ~- Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosure cc: Lorinda Lionberger, Transportation Commonwealth Board Interstate-73 Communications Committee of the General Assembly Roanoke Valley Business Council ® Recycled paper O~ ROANp,Y~ a ti ~ A z c~ ~ 2 ~ a~ 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD ~~~~~ ~~ ~~~~.~2.P P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 September 14, 1998 The Honorable H. Odell "Fuzzy" Minnix Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018 Dear Fuzzy: BRENDA J. HOLTON DEPUTY CLERK I am pleased to inform you that, at their meeting held on Tuesday, September 8, 1998, the Board of Supervisors voted unanimously to re-appoint you as the Board Liaison to the Social Services Advisory Board, for another four year term. Your term will expire on August 1, 2002. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, ~• Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosures cc: Dr. Betty McCrary, Director, Social Services Steven A. McGraw, Clerk, Circuit Court . ®aecyded Paper ~F ~OANp,I.~ a ~. A ~ ~ z J . a~ 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 September 14, 1998 Mr. J. Carson Quarles 7323 LeMarre Circle Roanoke, VA 24019 Dear Mr. Quarles: BRENDA J. HOLTON DEPUTY CLERK The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Industrial Development Authority. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed alf too scarce. am pleased to inform you that, at their meeting held on Tuesday, September 8, 198, the Board of Supervisors voted unanimously to re-appoint you as a member of the Industrial Development Authority for another four year term. This term will begin on September 26, 1998, and expire on September 26, 2002. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered r~ for to your participation on this Authority. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosures cc: Timothy W. Gubala, IDA, Secretary Steven A. McGraw, Clerk, Circuit Court ® Recyded Paper 0~ AOANp,~~ ~' z ~ ,a\ z rasa MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 September 14, 1998 Mr. Ronald M. Martin 7578 Countrywood Drive Roanoke, VA 24018 Dear Mr. Martin: BRENDA J. HOLTON DEPUTY CLERK The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Industrial Development Authority. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, September 8, 198, the Board of Supervisors voted unanimously to re-appoint you as a member of the Industrial Development Authority for another four year term. This term will begin on September 26, 1998, and expire on September 26, 2002. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered rp for to your participation on this Authority. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~• L Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosures cc: Timothy W. Gubala, IDA, Secretary Steven A. McGraw, Clerk, Circuit Court C~aix~#~ u~ ~o~~xxta~e ® R~~ py~ .~ ~~ MEMO To: Elmer Hodge 8-19-98 Vincent Copenhaver: Mr. Hodge would like yo.. to please prepare a report to the BofS reiterating '~ this information, particularly the additional $10,000 (,J~JL~ The next Board meeting will be on Sept. 8, and Mary A 1en11ikea~ to receive agenda material by the August " agenda team meeting. If you have any question about the format to use, I think Mary has a form she can send you via PC. From: Vincent K. Copenhaver !~~~ ~'~ Subject: Transitional Living Center Summary Date: August 17, 1998 ma., u~ It does appear that the Transitional Living Center (TLC) is facing a revenue shortfall of approximately $60,000 because of HUD funds being denied to the Roanoke Valley Continuum of Care. This shortfall will be for the period December 1998, January and February 1999. Roanoke City has committed $38,600 in CDBG funds. United Way has proposed to partner with the County to help with funding for the third month. The United Way proposal would take the total third month shortfall of approximately $20,000 and split it 50/50 with the County. The County's share would be $10,000. In the current year budget, $20,000 is appropriated to the TLC. If the County appropriates an additional $10,000, total funding would be $30,000 for the current fiscal year. The County also issued a $17,500 check to the TLC on July 10, 1998 to replace a lost check from March 20, 1997. Matching funds for the TLC are not an issue at this point. It is only necessary to show the match amounts for a year at a time and not on a month by month basis. There is a possibility that the TLC will face a fourth month of lost HUD funding. March 1, 1999 is the earliest the TLC can expect to receive funds if the Roanoke Valley Continuum of Care is funded. Please let me know if you have additional questions. CC John M. Chambliss, Jr. Diane D. Hyatt Brent Robertson TO: Elmer Hodge FROM: Mary Allen DATE: July 9, 1998 RE: Health Dept. Video on July 14 meeting Dr. Rutledge was out of town today but I talked to Kathy budding the secretary. She saw no problem with rescheduling, and we have rescheduled for Sept. 9 meeting. I also asked that rather than the film. Dr. Rutledge update the Board on what the Health Department is doing locally -programs, etc. She said that was fine. I also asked whether we could use the film on RVTV instead of at a Board meeting. She thought that was a great idea nad is going to check the American Public Health Association to see if there are copyrights, etc. CC: John Chambliss Anne Marie Green .~ `~. 9- ~ ~~~~~ r . ~- 9 ~ V Serving the People of Aueghany Canty Botetourt County Craig County Roanoke County City of Clifton Forge City of Covington City of Roanoke City of Salem ~~% ,~ . .~ ~ . ,~ • ao ~-- _~ P Alleghany Health District Roanoke City Health District Mr. Elmer Hodge County Administrator County of Roanoke P. O. BOX 29800 Roanoke, Virginia 24018 Dear Mr. Hodge: Apri13, 1998 Direct Response To: Alleghany/Roanoke City Health Districts SI S Eighth Street, S. W. Roanoke, Virginia 24016 Telephone: (540)857-7600, Ext.211 Facsimile: (540)857-6987 E-Mail: mrutledge@vdh.state.va.us j fl /~f 'r ~ ~ - 7 1 j` / ~ ~~. ~; During the week of April 6th through April 11th, the Virginia Department of Health and the Alleghany/Roanoke City Health Districts will celebrate Public Health Week with planned activities throughout the week and continue with promotional activities throughout the remainder of the month. As part of that, Dr. Rutledge would like to share ,a very informative video released by the American Public Health Association entitled "The Public's Health -- American Public Health Association 125 Years and Beyond." Since this video stresses the importance of public health and is an excellent display of how local government dollars for public health are spent, Dr. Rutledge felt that the Board of Supervisors might be interested in viewing it. In talking with Mary Allen, however, we realize that April is not the appropriate time to do that since the Board is already swamped with budget development. If you feel that the Board of Supervisors would be interested in viewing this video at some later date, we would certainly be willing to send a representative to one of your meetings to present it to the Board. It is 14 minutes in length. Page 1 of 2 -S~ - !p ~~C~P~c--~Z -~Q-x-~c-~-s~- .6~~ 3~//c.. . ~O ~ ~. L .. e n _ ., ~DHOF HEALTHNT Protecting You and Your Environment ~`»h ~. ~~ ~ ... Mr. Elmer Hodge County Administrator County of Roanoke P. O. Box 29800 Roanoke, Virginia 24018 April 3, 1998 Page 2 of 2 Please let our office know if you feel that the Board would be interested in seeing this tape at some later date. Dr. Rutledge can be reached at 857-7600, Ext. 211. Thank you for your consideration. Sincerely, ~y Kathy J. udding Secretary For: Dr. Molly L. Rutledge Director Alleghany/Roanoke City Health Districts CC: Mary Allen r ~R" ~ ' ~: e ` \ , ~i~R 6 0. Alleghany Health District Roanoke City Health District Serving the People of Alleghany County Botetourt County Craig County Roanoke County City ojCG,Jlon Forge City ojCovitrgton City ojRnanoke City ojSalem April 3, 1998 Mr. Elmer Hodge County Administrator County of Roanoke P. O. Box 29800 Roanoke, Virginia 24018 Dear Mr, Hodge: Direct Response To: Alleghany/Roanoke City Health Districts SI S Eighth Street, S. W. Roanoke, Virginia 24016 Telephone: (540)857-7600, Ext.211 Facsimile: (540)857-6987 E-Mail: mrutledge@vdh.stat~va.us During the week of April 6~' through April 11 `h, the Virginia Department of Health and the Alleghany/Roanoke City Health Districts will celebrate Public Health Week with planned activities throughout the week and continue with promotional activities throughout the remainder of the month. As part of that, Dr. Rutledge would like to share ,a very informative video released by the American Public Health Association entitled "The Public's Health -- American Public Health Association 125 Years and Beyond." Since this video stresses the importance of public health and is an excellent display of how local government dollars for public health are spent, Dr. Rutledge felt that the Board of Supervisors might be interested in viewing it. Ire talking with Mary Allen, however, we realize that April is not the appropriate time to do that since the Board is already swamped with budget development. If you feel that the Board of Supervisors would be interested in viewing this video at some later date, we would certainly be willing to send a representative to one of your meetings to present it to the Board. It is 14 minutes in length. Page 1 of 2 1/DH VIRGINIA DFPARTMENT OF HEAl7H Protecting You ind Your Environment 1 Mr. Elmer Hodge County Administrator County of Roanoke P. O. Box 29800 Roanoke, Virginia 24018 Apri13, 1998 Page 2 of 2 Please let our office know if you feel that the Board would be interested in seeing this tape at some later date. Dr. Rutledge can be reached at 857-7600, Ext. 211. Thank you for your consideration. Sincerely, y ~ Kathy J. udding Secretary For: Dr. Molly L. Rutledge Director Alleghany/Roanoke City Health Districts V CC: Maly Allen