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HomeMy WebLinkAbout4/27/2010 - RegularRoanoke County Board of Supervisors Agenda April 27, 2010 Good afternoon and welcome to our meeting for April 27, 2010. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Our meetings are now closed-captioned, so it is important for anyone addressing the Board speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Pastor E. B. Shoemaker Poages Mill Church of the Brethren 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of Roanoke County Fire and Rescue for receiving two Red Cross Heroes Awards (Richard E. Burch, Jr., Chief of Fire and Rescue) 2. Proclamation declaring the Month of May 2010 as Building Safety and Pool Safety Awareness Month in the County of Roanoke (Tarek Moneir, Deputy Director of Development) Page 1 of 4 D. BRIEFINGS 1. Annual report from Center in the Square (Dr. Jim Sears, President and General Manager) E. NEW BUSINESS 1. Request to approve the Roanoke Valley Television (RVTV) Budget for fiscal year 2010-2011 (Elaine Bays, Cable Access Director) 2. Request to accept and appropriate funds in the amount of $23,617.65 from Clearbrook Volunteer Fire Company as established in the dissolution agreement (Richard E. Burch, Jr., Chief of Fire and Rescue) 3. Request to appropriate $120,000 from the Asset Forfeiture Account for rebuilding of the Law Enforcement Firing Range (Daniel R. O'Donnell, Assistant County Administrator; Ray Lavinder, Chief of Police) F. SECOND READING OF ORDINANCES 1. Ordinance authorizing conveyance of a 20' water line easement to the Western Virginia Water Authority to be located within a public right-of-way known as Martindale Avenue, said right-of-way having been dedicated to the Board of Supervisors, Hollins Magisterial District (Paul M. Mahoney, County Attorney} G. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDAAND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes -December 1, 2009 2. Request to donate two vehicles to the Town of Pulaski Police Department 3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Jenny G. Baker, Deputy Sheriff, upon her retirement after more than fifteen years of service 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Charles M. Beckner, FirefighterlEMT, upon his retirement after more than twenty-seven years of service Page 2 of 4 5. Request to accept and appropriate funding under the fiscal year 2009-2010 State Homeland Security Program Grant No: 10-A2171HS09 in the amount of $57,000.00, funded by the U.S. Department of Homeland Security 6. Request to authorize execution of an updated contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN services for Roanoke County for the period May 1, 2010 -June 30, 2011 H. REQUESTS FOR WORK SESSIONS I. REQUESTS FOR PUBLIC HEARINGS J. CITIZENS' COMMENTS AND COMMUNICATIONS K. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Accounts Paid -March 2010 5. Analysis of Comparative Schedule of Budgeted and Actual Expenditures and Encumbrances for the month ended March 31, 2010 6. Analysis of Comparative Statement of Budgeted and Actual Revenues for the month ended March 31, 2010 7. Report of Claims Activity for the Self-Insurance Program for the quarter ended March 31, 2010 8. Annual informational report of work-related injuries and illnesses-The Occupational Safety and Health Act (OSHA) form 300-A L. WORK SESSIONS 1. Work Session on Roanoke County's 2010 Legislative Program and preparation for the 2011 session of the Virginia General Assembly (Paul M. Mahoney, County Attorney; Eldon James, Roanoke County Legislative Liaison} 2. Work session to discuss the future use of the Bent Mountain Elementary School property (B. Clayton Goodman III, County Administrator) Page 3 of 4 3. Work session to discuss the proposed fiscal year 2010-2011 budget (Brent Robertson, Director of Management and Budget) M. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711(A)(1): Personnel, namely discussion concerning appointment to the Board of Directors of Total Action Against Poverty (TAP) EVENING SESSION - 7:00 p.m. N. 0. P. Q. R. S. CERTIFICATION RESOLUTION PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of congratulations to Glenvar High School Wrestling Team for winning the Virginia High School League (VHSL) State Group A Championship (a) Certificate of recognition to Kahlil Carazo for winning the 112-pound division VHSL State championship (b) Certificate of recognition to Zach Hill for winning the 160-pound division VHSL State championship (c) Certificate of recognition to Alex Asimakopulos for winning the 189-pound VHSL division State championship PUBLIC HEARING 1. Public hearing on the fiscal year 2010-2011 proposed budget and the fiscal years 2011-2015 Capital Improvement Plan CITIZENS' COMMENTS AND COMMUNICATIONS REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Michael W. Altizer 2. Richard C. Flora 3. Eddie "Ed" Elswick 4. Charlotte A. Moore 5. Joseph B. "Butch" Church ADJOURNMENT Page 4 of 4 ACTION N0. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 2010 AGENDA ITEM: Recognition of Roanoke County Fire and Rescue for receiving two Red Cross Heroes Awards SUBMITTED BY: Richard E. Burch, Jr. Chief of Fire and Rescue APPROVED BY; B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Fire and Rescue Department was recently presented with two awards through the American Red Cross. Each year, the American Red Cross Roanoke Valley Chapter and WSLS NewsChanne110 host A Celebration of Heroes, a community awards breakfast honoring local heroes for saving a life, performing an extraordinary act of courage or making a difference in the community. Heroes are honored inthe categories of Medical, Firefighter, Law Enforcement, Emergency Responder, Good Samaritan, Humanitarian, Community Impact, Workplace, Military and Education. The Red Cross requests nominations from the counties of Roanoke, Botetourt, Franklin and Craig; and the cities and towns therein. The heroic acts must have occurred during the last calendar year. The heroes were publicly recognized during a breakfast ceremony held at the Sheraton Roanoke Hotel on March 3, 2010. The proceeds from this event benefit the disaster relief work of the Red Cross in the Roanoke Valley. The following are the two awards that the department received: • Firefighter HeroAward -Roanoke County Fire and Rescue, along with the Fort Lewis Volunteer Fire Company rescued 63 stranded motorists from Interstate 81 after a historic snowfall dumped 16 inches of snow on December 18, 2009, paralyzing traffic on the highway. The motorists were gathered in fire department vehicles and shuttled Page 1 of 2 to the Fort Lewis Fire Station where theywere given food, water, shelterand a make- shift bed to sleep on through the night. The next morning, firefighters helped the motorists free their cars and create alternate travel routes. • Emergency Responder Hero Award -The Roanoke County Fire and Rescue Heavy Technical Rescue Team along with volunteer crews from the Masons Cove Fire Company rescued a hiker from the Appalachian Trail (AT) last November after she fell and broke her leg while taking a day hike. It took rescue teams several hours to locate the lost and injured hiker on the Dragon's Tooth Trail, which is a popular Roanoke County hiking trail on theAT. Itthen took several more hours forthe team to package the patient in a Stokes basket and cautiously carry her down the trail while navigating the steep and rocky terrain. Page 2 of 2 ACTION N0. ITEM N0. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 2l, 2010 AGENDA ITEM: Proclamation declaring the Month of May 2010 as building Safety and Pool Safety Awareness Month in the County of Roanoke SUBMITTED BY: Tarek Moneir Deputy Director of Development APPROVED BY: B. Clayton Goodman III County Administrator's COUNTY ADMINISTRATOR'S COMMENTS: SUMMARYOF INFORMATION: The Roanoke County Building Commissioner is requesting that the Board adopt the attached proclamation declaring the Month of May 2010 as Building Safety and Pool Safety Awareness Month. This year's theme, "Building Safety: Where You Live, Workand Play", raises awareness of the importance of all aspects of building safety, encourages the development of appropriate steps to ensure that the places where we live, work and play are safe and serves as a reminder that countless lives have been saved due to the implementation of safety codes by local and state agencies. Tarek Moneir, Deputy Director of Development; Joel Baker, Building Commissioner; and Randy Wimmer, Chief InspectorlField Supervisor will be present to accept the proclamation. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 2010 PROCLAMATION DECLARING THE MONTH OF MAY 2010 AS BUILDING SAFETY AND POOL SAFETY AWARENESS MONTH IN THE COUNTY OF ROANOKE WHEREAS, Roanoke County's continuing efforts to address the critical issues of safety, energy efficiency and sustainability in the building environment that affect our citizens, both in everyday life and in times of natural disaster, give us confidence that our structures are safe and sound; and WHEREAS, our confidence is achieved through the devotion of vigilant guardians: building safety and fire prevention officials, architects, engineers, builders, laborers and others in the construction industry who work year-round to ensure the safe construction of buildings; and WHEREAS, these dedicated employees and professionals develop and implement the highest quality codes to protect our citizens in the buildings where we live, learn, work, worship and play; and WHEREAS, our modern building safety codes also include safeguards to protect the public from natural disasters such as hurricanes, snowstorms, tornadoes, wild land fires and earthquakes; and WHEREAS, as we observe Building Safety and Pool Safety Awareness Month, we remind the citizens of Roanoke County about the critical role of our community's largely unknown guardians of public safety, our local code officials, who assure us of safe, efficient and livable buildings; and Page 1 of 2 WHEREAS, Building Safety and Pool Safety Awareness Month encourages all citizens to raise awareness of the importance of building safety; green and sustainable building; pool, spa and hot tub safety; and new technologies in the construction industry. Building Safety and Pool Safety Awareness Month 2010 encourages appropriate steps everyone can take to ensure that the places where we live, learn, work, worship and play are safe and sustainable, and recognizes that countless lives have been saved due to the implementation of safety codes by local and state agencies; and, WHEREAS, this year, as we observe Building Safety Month, we ask all citizens of Roanoke County to consider projects to improve building safety and sustainability at home and in the community and to acknowledge the essential services provided by the Roanoke County Office of Building Safety and other County, State and Federal agencies in protecting lives and property; and, WHEREAS, this year, the Virginia Building and Code Officials Association is promoting pool safety awareness through a variety of public service announcements and activities to promote swimming pool safety awareness throughout the Commonwealth. NOW, THEREFORE, WE, The Board of Supervisors of Roanoke County do hereby recognize the month of May 2010 as BUILDING SAFETY MONTH in Roanoke County, and further declare the entire month of May as Pool Safety Awareness Month and we call this observance to the attention of all our citizens. Page2of2 ACTION N0. ITEM N0. ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE .ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 2010 AGENDA ITEM: Annual report from Center in the Square (Dr. Jim Sears, President and General Manager) SUBMITTED BY: Deborah C. Jacks Deputy Clerk to the Board of Supervisors APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Thistime has been setasideforDr. Jim Sears, Presidentand General Managerof Center in the Square, to provide a briefing to the Board. ~ ~~t ua~o ,~~ ~ Fi~t~ F~~r ~ Ro~r~~~e, 4~ 11 ~ P: 4~..~ 1 ~ ~; 4~.4, ~ ~ cntr~r~~h~~q~~~~,~~ Center in the Square Project O~~erview-April 27, 2D i ~ ~~~ ~~~ ~ ~ T~r~l y~~u ar~[~ u~r~~ ~r~~ ~~ ~~r f ~~r~ri~r ~~r ~r p~~~ ~~~~r~~ ~ ~~~t ire t~~~~ ~~t phi pr~jt }~~ i~~~~ ~~rn ~~ ~~~~ ~~~. [r~~ir~ m~ ~~~c~ +~iT b~rl~~it ~r~r~r~. _~ .dam ~ ~rir~s [~r ~ i~ ~r~~rn~c c~~re[ap~er~t. ~ ~ ~r i~~r~[ pert f a ern pity ~~~r~e ~~~~ « r~t~~al t~ rir~~[ r~~v~~. ~r ~ rr~i~r~~t t[ ~r ~~~~ ar~~ ~~ir~~ r~~rin ~ntr~n~ r[~ari~r~ ~r~ t~ a1l~~. ~ru r~, ~~1i~ ~~ life i ~ma~r,r~~ f ~~r~~rr~ic ~~lr~~. ''~ ~~r~~[~mnt the [~i~ri ~rl~~ ~~i~rr~ ~~pr~ f~ilits. 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It n~hr v~r r~tr ~t~r r~ [try a t~~ ~r cnrn e~nt, it ~~~at ~r cf~i[~irn, ~c~ r~~ri~ ct ain tra~~ ~~ ffi~~ni that ~ r~ aCl th araniattn brt ~r~r vn~ r~~ T~thr ~ ir~pr ~~ n~rr~, t~~ ~u~atin~ ~~rlr~~ tC~at are ai[1 ~ ~r ~i1rn, anc~ ~ r~al~ ~of [Cf ~v r~ ~vl~~ tc~ ~rCn ~vith ~r ~arr~ili Page 2/Center in the Square ~ntact]a[~ ~ear~ ~d..x ~ar~~tri~tf~~~q~ar.r, ~.~( ACTION NO. ~_ ITEM NO. `~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE. AGENDA ITEM: SUBMITTED BY: APPRa1~ED BY: April ~l, X010 Request to approve the Roanoke Valley Television (RVTV) Budget for fiscal year 2010-2011 Elaine A. Bays Director of Cable Access B. Clayton Goodman III County Administrator COUNTY ADMINISTRATC}R'S CtJMMEIVTS: SUMMARY OF INF{~RMATIGN: Roanoke County, the City of Roanoke and the Town of Vinton jointly operate Roanoke Valley Television ~RIlTV, Channel ~}. The initial equipment and facility for the television studio were funded through a capital grant from Cox Communications. The station is located at the Jefferson Center and currently employs five, full-time staff members. Roanoke County staff members include Preston Seaman, Lacy Stinnett, Howard Swank and George Warner. The staff produces original video productions, monthly television shows and covers live government meetings for the local governments and their school systems, Programming is cablecast on Cox Communications, Channel 3 and Cvmcast, Channel 3 in the West County area. RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the City, the County and t'he Town. Mr. Altizer is the Roanoke County Board Representative, Ms, Hall is the County Representative and Mr. David Tones is the Member at Large. The operational budget for RVTV is provided by the threegovern~ments, based on the proportion ofCoxcustomers located in each jurisdiction. Roanoke County's share of the cable budget is 44 percent. Cable television staff is carried on the County's payroll and benefit system. Page 1 of 2 wring 2~a9-2v1 v, Roanoke Valley Television produced a fatal of 103 Video Productions for the three localities and their school systems. RVTV produced the following for the County: ~30~ Half Hour Tele~rision Shows, ~11~ original Video Productions and R''~Tlr' covered X23} Live 'Board Meetings, An entire list of video productions is included in the Budget Packet. RVTII monthly television shows includes "JRvanoke ~ounfy Toda~r," which highlights Ivcal government issues and events and "Accent Excel~enoe,"for the Roanoke County School System. RIfTV also produces two quarterly TV shows, "J4vanoke bounty Bus~ne~s Partne~~,,, and "RECo~nectiQn." FISCAL IMPACT: The total 2419-2x11 RVTV budget request is $359,40. The Cable TV committee voted to reduce the current 2909-2010 operating Budget x$359,411 ~ by 13 percent and use that reduced amount ~$312,~685~ as the amount to request from the member localities. The reduction is being funded from the RVTVyear-end rollvveraccount, which represents the unused funds from the operating budgetsince 1991. Theyear-end rvllvveraccounthasa current balance of $114,194. The reduced RVTV budget is $312,585, of which Roanoke County's share is 44 percent, or $131,581. This reduced budget is a X2,510 decrease from last year's budget, The total Virginia communications sales and use tax revenue paid by Cox Communications to Rvanvke County last year was $1,021,125. ALTERNATIVES: Alternative 1: Adept the fiscal year 2910-2x11 RVTV operating budget Alternative 2; av not adopt the fiscal year 2010-2411 RVTV aperating~ budget. STAFF RECVNIMENDATIyN: The Roanoke Valley Regional Cable Television Committee recommends that the Board adept Alternative 1 and approve the fiscal 2414-2011 RVTV operating budget. Page 2 of 2 RVTV 2009 Edited Video Productions Title Client Length Town ofVinton -125th Anniversary Town of Vinton 5:00 Educators Tribute -Black History Month City of Roanoke 5:00 Budget Workshop PSA City of Roanoke :30 "COPS Camp" Promotional Video County of Roanoke 3:00 Vinton Student Government Day Town of Vinton 10:00 Citizen Appreciation Day City of Roanoke 10:00 Fallon Park National Excellence Award City Schools 5:00 (3) Teacher of the Year Highlight Videos City Schools 15:00 New Roanoke Co. Business Partners Open County of Roanoke :30 Recycling PSA City of Roanoke :30 2009 Citizen of the Year PSA City of Roanoke :30 Residential Pattern Book City of Roanoke :30 (3) Focus on Community Policing County of Roanoke 7:00 ea. (SWAT Team, Home Security, Project Lifesaver)) (4) Monthly Show PSAs City /County :30 ea. State of the City Address City of Roanoke 25:00 Leaf Collection Changes PSA City of Roanoke :30 Greenway Etiquette Video City /County 3:30 2009 Convocation Video City Schools 10:00 WFHS Ribbon-Cutting Ceremony City Schools 10:00 Roanoke's Star is Rising City of Roanoke 7:00 Lead-Safe Roanoke II PSA City of Roanoke :30 Update of Vinton Public Works Town of Vinton 22:00 State of the County Address County of Roanoke 28:00 Fill Your Bin & Win PSA City of Roanoke :30 City Hall Without Walls City of Roanoke 16:00 2 (2) Green Ridge Rec. Center PSAs County of Roanoke :30 Investiture Ceremony County of Roanoke 43:00 Roanoke Valley Resource Authority City/County/Town 6:30 Leadership College PSA City of Roanoke :30 (12) Library Happenings City of Roanoke 7:00 ea. Total Minutes Produced 336 Minutes The approximate rate for Video Production work in the private sector is $1,500 per finished minute. RVTV produced 336 Minutes of Stand Alone Video Productions in 2009 which totals X504,000 in Production Value. 2009 Television Shows Total Title 12 Inside Roanoke 12 Roanoke County Today 12 Spotlight On City Schools 12 Accent Excellence 3 Roanoke County Business Partners 3 REConnection Total: 54 Television Shows Total Productions 103 Percentage Client Time City of Roanoke 30:00 ea. Roanoke County 30:00 ea. Roanoke City Schools 30:00 ea. Roanoke County Schools 30:00 ea. County of Roanoke 30:00 ea. County of Roanoke 30:00 ea. 1,620 Minutes (27 Hours) Total Video Productions City of Roanoke Roanoke County Town of Vinton 56 41 3 57% 38% 5% 3 2009 Government Meetings Totals 24 11 1 1 1 23 1 1 Total: 63 Government Meetings Meetings Regular City Council Meetings City Planning Commission Meetings City Budget Public Hearing (Apri130) City Council Budget Adoption (May 11) City Schools Facility Meeting (Nov. 12) Regular Board of Supervisors Meetings Special BOS Meeting - (May 19) County /City -Joint Meeting WVWA (Nov. 5) RVTV additionally covers many Groundbreakings, News Conferences, and Special Events Regional Fire Training Tower Dedication WFHS Ribbon-Cutting Ceremony Fleet Service Center Dedication Jackson Park Library, Grand Re-Opening Western VA Regional Jail Dedication Green Ridge Recreation Center Dedication Reading Garden Installation, Gainsboro Library North Co. Fire & Rescue Station Dedication 4 RVTV Proposed 2010 - 2011 Budget 2009-2010 Budget Proposed Remaining % Expended 2010 - 2011 Balance (01131/10) 1010 Regular 192,967.00 192,967.00 81,164.73 58.48 2100 FICA (Employer 7.65%) 14,762.00 14,762.00 6,604.97 55.83 2200 Retirement -VRS 27,074.00 29,041.00 10,153.55 62.50 (Actual 29,041) 2202 Deferred Comp Match (650 x 4) 2,600.00 2,600.00 1,025.00 60.58 2300 Group Health Insurance 28,182.00 28,182.00 10,569.45 62.50 2310 Group Dental Insurance 1,131.00 1,515.00 206.85 81.71 (Actual 1,515) 2400 VRS Life 2,179.00 2,141.00 628.35 60.26 2500 Long Term Disability Insurance 360.00 360.00 133.90 62.60 3013 Professional Services -Other 27,500.00 27,500.00 12,279.90 55.35 (Closed Captioning) 3013A CC -City Planning Commission '~ City Only 3204 Repairs Vehicles (By Garage) 400.00 300.00 349.00 12.75 3209 Repairs (Other Equipment) 1,500.00 1,000.00 1,472.00 2.00 3305 Maintenance Service Contracts 900.00 750.00 567.07 36.99 (Telephone) 5210 Postage 100.00 100.00 74.51 25.49 5230 Telephone 4,000.00 4,000.00 1,742.13 56.45 5235 Cellular Phones 480.00 480.00 214.97 55.22 5305 Motor Vehicle Insurance 1,300.00 1,300.00 245.00 81.15 5308 General Liability Insurance 2,550.00 2,550.00 113.00 95.57 5410 Lease/Rent of Equipment 250.00 0 250.00 0 5420 Lease/Rent of Buildings 37,798.00 38,932.00 15,967.80 57.76 (8 x $3,212.16 4 x $3,308.52) 5501 Travel (Mileage) 200.00 100.00 187.90 6.05 5520 Dinner Meetings & Luncheons 200.00 150.00 80.00 60.00 5801 Dues & Association Membership 278.00 278.00 0 100.00 (Public Relations Society of Amer ica) 6010 Office Supplies -General 800.00 600.00 512.24 35.97 6013 Small Equipment & Supplies 2,700.00 2,000.00 1,991.58 26.24 6014 Video Supplies 7,700.00 6,600.00 3,337.42 56.66 6080 Gas, Oil & Grease 1,300.00 1,000.00 851.73 34.48 6091 Tires 200.00 200.00 178.10 10.95 Total X359,411.00 X359,408.00 $147,055.19 59.39% Amount funded from RVTV Roll-Over Account (273500) -X41,021.00 -46,723.00** Member Localities $318,390.00 $312,685.00 ~`In addition to the City's share of the above budget of $312,685, the City will also pay $3,360 for closed captioning for City Planning Commission meetings. ~* Amount of $46,723 (Roll-Over Account) is a 13% reduction of last year's budget. RVTV expended 97.68% of its FY2008-2009 Operating Budget 5 RVTV Financial Report Current Account Balances as of February 28, 2010 273200 (Operating Budget) ................................................................. $147,055.19 273450 (Cox Cable Capital Grant) ...................................................... $1,251,214.95 (Balance includes accrued interest.) 273500 (RVTV Year-End Rollover Account) .................................... $114,194.72 Account 273500 (RVTV Year-End Rollover) represents the unused funds from the Operating Budget since 1991. RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into this savings account which may be used for future capital purchases or the operating budget. 2009 Virginia Communications Sales and Use Tax Revenue Paid by Cox Communications to the Commonwealth of Virginia for the Benefit of the City of Roanoke, County of Roanoke, and Town of Vinton Starting on January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1-645 et seq.) required Cox Communications, as well as other cable television providers, to pay a five percent (5%) sales or use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of revenues it receives from cable television providers, like Cox, to the localities. For the calendar year 2009, Cox Communications paid to the Commonwealth of Virginia a total of X2,288,602. The Commonwealth of Virginia paid to the three localities the appropriate share of this total amount as a replacement amount for the franchise fees. City of Roanoke: $1,160,374 Roanoke County: X1,027,125 Town of Vinton: X101,103 Total: X2,288,602 6 2009 Cox Cable Subscribers Cox calculates the percentage of subscribers (December 31, 2009) in each locality as follows: 2008 number of subscribers in parenthesis. Locality Subscribers Percentage City 27,665 (27,543) 52% (52% - 2008) County 23,385 (23,406) 44% (44% - 2008) Vinton 2,501(2,483) 4% (4% -2008) Total 53,551(53,432) 100% (100%) Based on the above figures, each member's contribution to the $312,685 for the localities part of the total 2010-2011 Operating Budget of $359,408 ($46,723 of which amount will be funded from the RVTV Rollover Account) would be as follows: 2009 - 2010 Budget 2010 - 2011 Budget city ~165,563* ~162,596* County X140,091 X137,581 Vinton $12,736 X12,508 Total $318,390 X312,685 *In addition to the City's share of the above $312,685, the City will also pay $3,360 for closed captioning for City Planning Commission Meetings. NOTE: Based on the 2010-2011 Operating Budget of $359,408, without the $46,723 funding From the RVTV Roll-Over Account, each member's contribution would have been: City: $186,892, County: $158,140, Vinton: $14,376. 7 ACTION NO. ~, ITEM NO, ~ AT A REGULAR MEETING OF THE BOARt] OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY A'DMINISTRATIC~N CENTER MEETING DATE: April 27, 2010 AGENDA ITEM: Request to accept and appropriate funds in the amount of ~2~,017.~5 from Clearbrvvlc Volunteer Fire Company as esta'~blished in the dissolution ag~reernent SUBMITTED BY: Richard E, Burch, Jr, Chief of Fire and Rescue APPRVVEQ BY: B. Clayton Gvvdman III County Administrator.~- CGUNT4' ADMINISTRATGR'S CClMMENTS: aUMMARY yF INFtJRMATI4N: The Roanoke County Fire and Rescue Department requests the Board to accept and appropriate funds in the amount of $2~,~11.~05 from the Clearbrvvk Volunteer Fire Company ~CVFC}, After serving the County for many years, CVFC is nv longer able tv provide the services and repvrking necessary to remain a valid organization and as such has decided to dissolve, In accordance with a dissolution agreement between Rvanvke County and CVFC, CVFC has refunded the amount of allocated funds received ever the past several years in the amount of 23,611.G5. These funds are to be expended by Roanoke County Fire and Rescue vn fire equipment and supplies for the Clearbrovk station. The department will endeavor to expend these funds by the end of the fiscal year; however, due to the receipt of these funds being sv late i~~n the fiscal year, we request approval to roll ever 100 percent of any remaining balance to next fiscal year should we e~~ncvunter obstacles that prevent the completion of the expenditures. Page ~ of 2 FISCAL IMPACT: The department would be unable to purchase the fire equipment and supplies for Clearbrook that these funds will afford due to budget constraints. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of the CVFC funds in the amountof $23,617.65 into the Fire and Rescue Department's operating budget and approval to roll over 100 percent of any unspent funds to the next fiscal year. Page 2 of 2 ACTION NO. ITEM Nv. AT A REGULAR MEETING vF THE ~C~ARD CAF UPERVIS+DRS aF RGANC7KE CGUNTY, VIRGINIA HELD AT THE ROANGKE CvUNTY ADMINITRATIGN CENTER MEETING [SATE: AGENDA ITEM: SUBMITTED ~BY. APPRVVED BY: April 2l, 201g Request tv appropriate $1 ~g,gfl0 from the Asset Forfeiture Account for rebuilding of the Law Enforcement Firing Range Daniel R, a'Donnell Assistant County Administrator Ray Launder Chief of Police B. Clayton Goodman III ~~ County Administrator CGUNTY ADMINIS~TR~ATC~R'S- CGMMENTS. S~UIUIMARY yF INFORMATIVN: The lead removal phase of the reconstruction of the Law Enforcement Firing Range has been completed and staff is now prepared to move forward with the rebuilding ofthe firing range itself. Although originally conceived as a project that would be designed by an vu~side architecture and engineering firm and bid out for construction, the Community Development and the Police Departments would now like to design and build the project using their own internal expertise in order to save a substantial amount of money. Community Development will oversee the design and construction will be performed primarily by drainage crew and police personnel It is encouraging tv see this type of cooperation among our departments tv save ourvital capital dollars. The scups of this phase of the project is the regrading of the entire facility including sediment and erosion control measures, construction of new earthen berms between and behind the 25 yard, 54 yard and 1U4 ya~~rd ranges, preparation of an earthen pad for a future tactical training building site sometimes referred to as a shoot house} and the construction of a demising gall at the top of the hill in order to shield the driver training center building from possible ricochets. The estimated completion date forthis phase of the project is November ~v14 at the latest. Page 1 of ~ Fiscal Impact The amount of $120,000 from the Asset Forfeiture Account is requested for the cost of materials and equipment. Labor and project management are being provided by County staff and are being absorbed through operating budgets. There are approximately $2.9 million in the Asset Forfeiture Account from the ITT settlement. These funds were previously allocated from the federal government to the Police Department. Using $120,000 for this project will leave approximately $2.8 million in the account for the next phase of the firing range project, which is the construction of a tactical training building, as well as a proposed future project, the construction of a law enforcement training academy if approved by the Board of Supervisors at a later date. These projects have been approved for the use of these funds by the federal government. There are no direct local tax dollars involved in this appropriation. Staff Recommendation Staff recommends the appropriation of $120,000 for the reconstruction of the Law Enforcement Firing Range from the ITT settlement funds in the Asset ForfeitureAccount. Page2of2 ACTION N0. ITEM N0. ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 27, 2010 Ordinance authorizing conveyance of a 20' water line easement to the Western Virginia Water Authority to be located within a public right-of-way known as Martindale Avenue, said right-of-way having been dedicated to the Board of Supervisors, Hollins Magisterial District Paul M. Mahoney County Attorney B. Clayton Goodman, III County Administrator ~~- COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This is the second reading of an ordinance that dedicates an easement to be located within the right-of-way of Martindale Avenue in order for the Western Virginia Water Authority (W'VWA} to provide the water service along this road in the Hollins Magisterial District. This road was dedicated to Roanoke County in fee simple by a subdivision plat for Section 2 of Belle Haven dated October 19, 1956, and recorded in Plat Book 3, page 237 in the Roanoke County Circuit Court Clerk's Office. A plat prepared by the V~JVWAshowing the location of this easementdesignated "NEw20' PUBLIC WATERLINE EASEMENT FOR WESTERN VIRGINIA WATER AUTHORITY ACROSS THE PROPERTY OF ROANOKE COUNTY" (Exhibit A}dated March 22, 2010. Second reading will be held April 27, 2010. FISCAL IMPACT: No fiscal impact to Roanoke County is anticipated. Page 1 of 2 ALTERNATIVES; 1. Adopt the prvpvsed ordinance authorising the County Administrator tv execute the necessary documents tvr conveyance of the water line easement tv be located within t'he right-vf-way kn©wn as IVlartindale Avenue as requested by Western Virginia Vl~ater Authority ~vIJV'A}. ~. Qecline to adopt the prvpvsed ordinance. STAFF REC~IVII~ENDATI~3N; County staff recommends thatthe Board v~Supervisors adoptthe proposed ordinance as provided in Alternative 1. Page2of~ EXHIBIT A PROPERTY OF SA~UELL W. BARRETT SR. TAX N0. 26.08-D6-05-0000 5864 BUCKLAND MILL ROA~ IN ~!Oi 637i 614 ---~ 8 45°50'30" E 60.24' NS9°46'45"W 26.25' ~45.3s'a1 "~ 394.52' ~~ ~ ~~ ~ ~U ~ ~~ a ~ ~~ ~ ~ °° ~ - ~ ~ ~ ~ ~ w cn ~ ~ z W ~ ~ ~ ~ ~ z W ~ ~ ~ ~ ~ ~ ~ w ~ _ ~- ~ ~ ~ ~ ~ a ~ 0 0 a ~a~ ~vao ~~ Q~~ ~~zo ~ '~~o w~~=a ~ ~ o 0 aW~J~ w ~ ~ ~m ~ ~a x ° a a, 81.45' N 42'18' 00" E 26.85' N45'37'54"E 385.25' ~° 0 a~~ ^ °~ ~o ~ ° ~'~ ~~o a~ ~ ~~ ~~Q~~ ~~ 1 =a a~o~cav ~ w .J Q.~NmZ ~0~ ~~~ ~ W~~ ~ ^~ LO ~ ~ A 0.778 AC. ~ N a of ~~ i~ r PROPERTY OF DANNA L. O1NEN TAB( N0. 26.D8-06--08-0000 5860 BUCKLAND MILL ROAD IN X002100169 ~ 45°50'30" E 300.15' 60'24' 158.4 ~~ ~ ~f4 r. W W I~ d- ~~ q ~~ ~ ~~ `~ '~ ~ ~~~~ . ~ ~~ ~~ N ~~~ /~ 'a i. THIS EXHIBIT WAS PREPARED WITHOUT BENEFIT OF A TITLE REPORT AND IS SUBJECT THERETO. THEREFORE, THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 2. REFERENCE MAPS: PB 3 PG 98 PLAT SHOWING SURVEY PROPERTY OF HARVEY R. TURNER JR. BY T.P, PARKER & SONS QATED JANUARY 8, 1998. W w wry+ [" ~I ~ V 4 V ~ ri a0 ~ O ~ ' ~ d- ~ d- a ~ ~ ~ ~ ~ 44.05' 60.21' .170.74' N 47°41'59" W BELLE HAVEN READ 50' R ~1N S47 42 00 ER = 25.00') 20.03' L = 39.27' CH = N 02'42'00" W 35.36' Legend 8058 SQ Ff PERMANENT WATERLINE EASEMENT NEW 20' PUBLIC WATERLINE EASEMENT FOR WESTERN VIRGINIA WATER AUTHORITY ACROSS THE PROPERTY OF COUNTY GF RGANGKE ~~' ,i w~ T E " " ~ • " ~ • " • "~ ROANOKE COUNTY, VIRGINIA J WATER AUTHORINrn~E: i" =sow os~zz~,o ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 27, 2010 ORDINANCE AUTHORIZING CONVEYANCE OF A 20' WATER LINE EASEMENT TO THE WESTERN VIRGINIA WATER AUTHORITY TO BE LOCATED WITHIN A PUBLIC RIGHT-OF-WAY KNOWN AS MARTINDALE AVENUE, SAID RIGHT-OF-WAY HAVING BEEN DEDICATED TO THE BOARD OF SUPERVISORS, HOLLINS MAGISTERIAL DISTRICT WHEREAS, the Western Virginia Water Authority (VWWA) requires an easement for an underground waterline within the right-of-way known as Martindale Avenue to provide water service to the area, all as shown on the plat entitled "NEW 20' PUBLIC WATERLINE EASEMENT FOR WESTERN VIRGINIA WATER AUTHORITY ACROSS THE PROPERTY OF ROANOKE COUNTY" Exhibit A) dated March 22, 2010; and WHEREAS, Martindale Avenue was dedicated in fee simple to Roanoke County by subdivision plat of Bell Haven dated October 19,1956, and recorded in Plat Book 3, page 237 in the Roanoke County Circuit Court Clerk's Office; and WHEREAS, the proposed right-of-way will serve the interests of the public and is necessary for the public health, safety and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, theacquisition and dispositionof real estatecan be authorized only byordinance. A first reading of this ordinance was held on April 13, 2010, and a second reading was held on April 27, 2010. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is hereby made available forother public uses by conveyance to WVWAforthe provision of water service. 3. That donation to WVWA of an easement for an underground waterline and related improvements, within the easementarea designated on the above-mentioned map, on the County's property known as MartindaleAvenueto providewaterservicetothe area is hereby authorized and approved. Page 1 of 2 4. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. Page2of2 G ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 2010 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM G-CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: Thatthe certain section of the agenda of the Board of SupervisorsforApril27, 2010 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6 inclusive, as follows: 1, Approval of minutes -December 1, 2009 2. Request to donate two vehicles to the Town of Pulaski Police Department 3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke Countyto Jenny G. Baker, Deputy Sheriff, upon her retirement after morethan fifteen years of service 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke Countyto Charles M. Beckner, FirefighterlEMT, upon his retirementaftermore than twenty-seven years of service 5. Request to accept and appropriate funding under the fiscal year 2009-2010 State Homeland Security Program Grant No: 10-A2171HS09 in the amount of $57,000,00, funded by the U.S. Department of Homeland Security 6. Request to authorize execution of an updated contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN services for Roanoke County for the period May 1, 2010 -June 30, 2011 ACT'I~N N{J. ~~ ITEM NG. AT A REGI~LAR MEETING {~F THE QGAR~D GF SUPERVISORS ~JF RC~AN4KE C{~UNTY, VIRGINIA HELP AT THE RC}AN~KE COUNTY ADMINISTRATIC~N CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPRGVED BY: April ~l, 2616 Request to donate two vehicles to the Tawn of Pulaski Police [department Anne Marie Green Director of General Services B. Clayton Goodman III County Administrator CC3UNTY ADMINISTRATaR~S CGMMENTS: SUMMARY 4~ INF~RMATI~N: The Tvwn of Pulaski has requested that Roanoke County donate two Fard Crown Victoria police vehicles to be used for spare parts. The vehicles, medal years 2vvv and 2905, were both involved in accidents and have limited value at surplus auction. Pulaski has Crown Victories in its fleet from those years and is looking for ways to reduce cost while retaining patrol operations. Roanoke County has nv further use forthe vehicles and is preparing to~ surplus them. The County may make dvnatians tv ether governmental entities under Section 16.41 of the County Charter and Virginia Cade Section 1~ 5.Z-953.0. FISCAL IMPACT: The value of these vehicles is negligible and it is possible that the County would not receive any bids on them if planed on wuvw.esurplusauctian.cym. ALTERNATIVES: 1. Approve the above request to donate two vehicles tv the Tvwn of Pulaski and authorize the Caunty Administrator ar his designee to execute the appropriate paperwork. Page 1 of 3 2. Do not approve the above request. The vehicles will be placed on www.esurplusauction.comfnr disposition of any funds received going to the vehicle replacement account. STAFF RECOMMENDATION: Staff recommends Alternative 1. Page 2 of 3 • ~1 C !~ ~.; i M~I I Larch Z~, Z~ ~ ~ NIr. B~ ~Claytvn ~oodrnan rI~ County Administrator Roanoke County Administration Center P. ~. fox ~"~~oo Roanoke, Virginia 24~(~~8~-0?'~8 Isar l~r~ Goodman: I~ue the economic conditions that we all are facing, I'm ~~u~ring about surplus ponce vehicles that the County of Roanoke might be willin,~ to trans~'er to the Tawn of ash Ponce Ipartment that we ~-ii1 utilise fir spare parts. ~`e have Zf~OU and 2o~3S ~"ord Crov~n Victoria sedans in our fleet which ~ have to retain for patrol operations due to budget con~raints, I would appreciate any Consideration that you rr~ight be able to extend regarding this request, Sincerely, ~ `, ~~r~~~~ G. w. oa~e Chief of Police CC, J~ ~, Ha'Wiey, T®Wn Manager ~~h}lM~`~ f j~'~ ~''~fl A`~,141 ° +~.l-i11~-1~ ~_~~_ ~i~~fli'f- < a~zf Ps~',:~. ~«',~i ~ ;';~L~~~~,h,i '~ i i~ ~~~ lip ~"~' i ~~,;,; . ~ ~~,E t,_ , ,. ACTIQN NC-. ITEM Nv. AT A REGI~~~'LAR MEETING GF THE BOARD nF S~l~PERVISQRS C}F R(JANQ~E C~}UNTY, VIRGINIA HELD AT THE RGANUKE CGUNTY ADMINISTRATIQN CENTER MEETING DATE: April 2l, 2010 AGENDA ITEM: Resolution expressing the appreciation ofi the Board of Supervisors of Roanoke County to Jenny G. Baker, Deputy Sheriff, upon her retirement after more than fiifteen years ofi service SUBMITTED BY: AP~RQVED BY: Deborah C. Jacks Deputy Clerk to the Board B. Clayton Goodman III County Ad rr~inistratvr"~ CQUNTY ADMINISTRATQR'S CQMMENTS: SUMMARY QF INFaRMATIQN: Jenny G. Baker, Deputy Sheriff, will retire on April 30, 2010, after fifteen years of service to Roanoke County. Ms. Baker gill not be attending the meeting. STAFF RECVMMENDATIyN: Staff recommends adoption ofi the attached resolution. ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 2010 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JENNY G. BAKER, DEPUTY SHERIFF, UPON HER RETIREMENT AFTER MORE THAN FIFTEEN YEARS OF SERVICE WHEREAS, Jenny G. Baker was hired on November 14, 1994, as a Deputy Sheriff in the Corrections Division; and WHEREAS, Deputy Jenny G. Baker retired on April 30, 2010, as a Deputy Sheriff after fifteen years and five months of dedicated, loyal and capable service with the Roanoke County Sheriff's Office; and WHEREAS, Deputy Baker has shown leadership and supervisory potential by taking charge of emergency situations while assigned to the floors; and WHEREAS, Deputy Baker has demonstrated completion of all tasks in a thorough and accurate manner and in accordance with County values, policies and procedures. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JENNY G. BAKER for more than fifteen years of dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. ACTIN N©. ~4 ITEM N~. AT A RE~Ut.AR NlEETlNG CF THE BoAR~ aF SUPERVISORS CF R~ANaKE C+QUNTY, VIRCINlA HELD AT THE RCANOKE COUNTY ADMINISTRATION CENTER ~I~LEETING DATE: Apri! ~l, 20 ~ ~ AGENDA ITEM; Resolution expressing the appreciation o~ the Board ofi Supervisors of Roanoke County to Charles M. Beckner, F~irefighterlEMT, upon his retirement after more than twenty- seven years of service SUBMITTED BY; APPROVED ~'~: Dek~orah C. Jacks Deputy Clerk to the Board B. Clayton +Coodman I!I County Ad ministrator COUNTY ADMINI~TRAT~R'~ COMMENTS. SI~MMARY OF ~INFaRMATION: Charles M. Beckner, FirefighterlEMTwi!! retire an April 3a, 201, after more thantwenty- seven years of service to Roanoke County, Mr. Beckner will not be attending the meeting. STAFF REC+D~IMENDATION: Stafil" recommends adoption of the attached resolution. ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 2010 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO CHARLES M. BECKNER, FIREFIGHTERIEMT, UPON HIS RETIREMENT AFTER MORE THAN TWENTY-SEVEN YEARS OF SERVICE WHEREAS, Charles M. Beckner was hired on June 9, 1982, as a Meter Reader and transferred to the FirelRescue Department as a Firefighter on October 7,1985; and WHEREAS, Mr. Beckner retired on April 30, 2010, as a FirefighterlEMT after twenty-seven years and ten months of devoted and accomplished service to Roanoke County; and WHEREAS, Mr. Beckner served on the Fire and Rescue Department for twenty-four years and seven months starting out as volunteer firefighter with the Hollins Fire Department; and WHEREAS, Mr. Beckner was one of the original team members of the Roanoke Valley Regional Hazardous Material Team, providing response to all of Southwest Virginia; and WHEREAS, Mr. Beckner provided leadership and mentoring to countless fellow junior firefighters through his experience and knowledge of the fire service; and WHEREAS, throughout his career, Mr. Beckner served on numerous department and County committees for the purpose of improving the overall services provided to the citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CHARLES M. BECKNER for more than twenty- Page 1 of 2 seven years of dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page2of2 ACTION N0. ITEM NO. U AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE; AGENDA ITEM: SUBMITTED BY; APPROVED BY: April 27, 2010 Request to accept and appropriate funding under the fiscal year 2009-2010 State Homeland Security Program Grant No: 10-A2171 HS09 in the amount of $57,000, funded by the U.S. Department of Homeland Security James R. Lavinder Chief of Police B. Clay Goodman .. ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County received notice that it had been awarded $57,000 in federal funds under the State Homeland Security Program. The purpose of these funds is to purchase chemical, biological, radiological and nuclear exposure ~CBRNE) personal protective equipmentand license plate readers to assist in preventing orresponding to potential acts of terrorism. This is a reimbursable grant with no matching funds required. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance of the fiscal year 2009-2010 State Homeland Security Program Grant No: 10-A2171HS09 in the amount of $57,000. ACTIQN NQ. ITEM NCB. AT A REQU~LAR MEETINQ QF THE BOARD +~F SUPERVISURS CAF ROANQKE CQUNTY, VIRGINIA HELD AT THE R+DANOKE CaUNTY ADMINISTRATIQN CENTER MEETING [SATE: April 27, 2010 AGENDA ITEM: Request to authorize execution of an updated contract with the Unified Human ServicesTransportatianSystem, Inc. to provide the CQRTRAN services far Roanoke County for the period May 1, 2010 through June 30, 2011 SU~IVIITTED ~Y: A~'PRQVED BY: Laurie L. Gearheart Ass~~istant director ofFinance B. Clayton Goodman III County Administrator ~QUNTY ADIUIINISTRAT~JR'S +CQMMENTS: SUI~INlARY QF INFQRI~ATIQN: Unified Human Services Transportation System, lnc., RADAR} provides the paratransit services of the County of Roanoke Transportation program ~C©RTRAN} on behalf of Roanoke County. This service is offered to County citizens age ~0 and over and citizens that are physically ormentally challenged as defined by theAmericans with C~isabilitiesAct DADA} requirements. This program provides demand-responsive, destination to destination transporkation services utilizing wheelchair-lift vans during the hours of 7:00 a.m. to x:00 p.m., Monday through Friday. Transportation is provided to any point within the perimeter ofi Roanoke County including ,paints within the City of Roa~nake, City of Salem and Town of Vinton. Citizens can use this system to ga to medical appointments, shopping, work, socialization or other needs. At the March 2, 2010, work session, details on the history of the program, the associated costs and funding sources aswell asthe increase in ridership and the hourly rate charged by RADAR over the years for the CGRTRAN program were discussed with the Board. At the April 13, 2010, work session information was shared with the Board on the amount of active riders the program is currently servicing and a breakdown of usage by zip code over the last two years. In addition, several ad~m~inistrative changes that County staff has recently implemented in an effort to better monitor the usage and growth ofithe program Page 1 of 2 going forward were shared. These changes range from recertifying riders everytwayears tw reaffirm their eligibility, requiring additional detailed reports from RADAR to be attached with the mwnthly billings, assigning temporary numbers to riders using the program for rehab transportation and adding mere detail from the rider applications into the software system that interfaces with RADAR for better reporking options. In addition, several potential cast containment measures were discussed in an effort tv central the costs of the pragrarn going forward. The measures supported b~ythe Beard at this time are tw increase the fee charged to riders from $3.50 to $4.00 far a one way trip, implement and enforce a no show pwlicy, limit the quantity of tickets that can be purchased at one time and require tickets tw be purchased for a specific county citizen by nursing homes. The current contract with RADAR states the service for the D~RTRAN program wil! be provided at $38.00 an hour with a surcharge for the cost of gas weer two dollars x$2.00}per gallon and expires vn April 30, 2.010! Anew contract with RADAR effective for the period day 1, 2010 through June 30, 2011, has been negotiated. This period will allow for any contracts negotiated going forward to be wn the same timeline as the County fiscal year. The hourly rate will remain at $38.00 haur with the surcharge for the cost of gas veer two dollars and fifty cents x$2.50} per gallon. The new contract also provides for the increase in the rider fee to $4.00 per one way trip effective July 1, 2018, and their cooperation in establishing and enforcing a no Shaw pwl~cy. FISCAL IMPACT: The pro~pased fiscal year 2010-2011 budget includes $525,000 for the C+DRTRAN program which is projected tv be sufficientto coverthe net cost of the program. Therefore, there is no new appropriation of monies requested at this time. STAFF REC+DMI~'~NDATIC~N: Staff recommends authorizing the County Administrator to sign the renewal contract for the service of the C~RTRAN prwgrarr~ to be provided by RADAR based on the $38.00 haur with the surcharge fwr the cost of gas over two dollars and fifty cents x$2.50}per gallon for the May 1, 2010 through June 30, 2011, service period. Page 2 of 2 ~~~~ ~'~~~ .~reer~e~t ~s made and enter. ec into this ~t dad o~ a~g ~0 ~ ~, b ~~~ between the au~t~ o~ ~oano~e, 'V~~g~nia ~he~eina~te~ referred to the ~4ount~a~ a~.d ~n1~'~ed ~~,an e~~~ee Tranportat~on ~rstems, inc. ~he~e~nafter referred to as the "~terri"}. V~~~~., the ount~ ~ee~ to ~~o~~de ~ p~b~~e t~anportat~on ~ten~ en~~haxz~n e~~~ce to e~der~~r and hand~ea~ped e~t~~en of ~aanoe o~unty; and k~~E~, the ount~ eek to encourage ~n~o~rat~~e and cost ef~`ect~~e ub~~c trans~aat~on er~~ce ~rhich ~nerae coope~at~on between the ~ub~~e and ri~ate sectors. ~~, ~~.~~~~~, the County and ~Jn~fied ~u~nn er~ices Tran~ortt~on Systems, one. agree to the ~'o~~a~in: ~. ~]esc~~~tio~ a Se~~e a. The astern i~~ perform ~n t~n~e~y manner for the benefit of the Jaunty, ~r~~n to destination demand respons~~e er~~ce th~ouhaut the ~ount~. The hours of se~ce ~~~ be 7:~0 a.n~. to ~;~~ ~.~. Monday thrauh Friday. Last pie~up t~rr~e scheduled ~~ 5:~ ~.~n~ zders ~~~ arxane far ser~rice by telephoning the ysten~ to request transportation service at least the day before the seise ~ desired daring the Systerr~'s noxn~a~ office business hours X5:04 ~~n. ~ :~~ .n~.}. eser~ations naay e .ade up to fourteen da~rs in ad~anee o~ the requested service. ~ndx~iduais ~v~o ride on a ~eguiar Oasis ill be scheduled on routes when feasible. A regular rider ~ a person mho travels to the same destinatia~. and returns at the sane tine at least three tinges a vvee~ and Dili not be required to soli to n~a~e reservations each. day. b. the service viii not be provided on the ~'olio~uin hoiid~s: ~han~sgiving, ~'han~sgivin Friday, Christmas eve, hristn~as Day, e dear's Day, Labor ~a~, Juiy 4th, e~narial Dad, and gad Friday. c, ~'he System u~i1i meet the faio~ing perfoanee standards: ~ . a~i~.u variance of arrival tirr~e at trip origin before or after compared to tinge pro.ised by dispatcher: ten ~~~} n~,inutes; ~. ~aximu~n number of carnp~a~nts received about lack ser~rice andlor cote~~ of divers ox dispatchers; one ~ ~ percent of passengers per m.o~th. ~. a~r~te~ance of ~ehicle~; The stem. shah at alb times maintain the contract vehicle in proper working condition and ~~ conformance ~~th ail app~lcab~e afet~ regulations. ~stcm shall be reponsxhle for obtaining aid paling for ail repairs, labor, and parts necessary to rnaintain the vehicies zn good condition. ~ehicies ilk ~~ subject to inspection by the our~t~ t 1~ t~rnes. AID drivers uti~i~ed for this service sha~i be fuiy qua~~fied and licensed bar the orn~nonealth of Virginia for operation of vehicle used. each driver shall receive appropriate safety trax~.ing prior to actual operation of any vehicle ~n connection with this service. givers shall dip~a proper caurtes~ toward ail passengers and sha~i maintain a neat and clean appearance. ~. ~lisptch~~: The ~sten~ mill provide the dispatching capahilit~ to handle the telephone requests far demand-responsive service, and to ensure that drivers are assigned in sequence to meet these requests for service, reservations for transportation service must be dispatched to accom.n~odate the n~a~,in~um nui~nber of passer~~er per hour. ~ mandated b~ the ~rnerican with ~~sabi~xties pct, the System. reserves the right to change and scheduled tune up to one hour from the tine requested. The iient viii be notified of this v~hen n~aki~.g a reservation. passengers shoi~id be given a ~~ minute indoor at the time reservations are made. The System. i~~ a~io enough travel time to deliver the passenger to their requested destination on-time. ~'or record keeping purposes, trips ilk be classified in. i areas: medical, nutritional, en~plo~inent, recreational, educational, and personal. uston~ers ~il~ be required to give a specific tune to the dispatcher for return transportation. The ystern mill provide service as promptly as possible. . Fare: hiders gill be charged a Fare of ~ 0 per trip, h~ch can be paid b~ either cash or ticket. ~ffectlve ~ul~ 1, ~~l ~ the fare mill increase from. ~.~ to 4.0~ per trip, ~f paging ~y cash, enact change is required. The ~~stern mill credit the aunt's monthly billing for the cash collected. T~.e County mill be responsible far selling ticl~ets to indi~riduals. The ~sterri mill .aintain retards and provide a monthly report to the County of tieets collected. ampanion aides travel free with a client rc~uirin assistance. lndi~viduals ~.o are qualified to be OT rider cannot be classified s a con~panian s mandated by .~~~. hiders must be ~D years of age or ~~ physically ar rnentall~ chailencd citx~ens ~~ per .~~A req~iren~ents. The County ill determine the eligibility of xndi~idual for the program and assigned ~.~, number to these individuals. The County mill pra~ide the system. with list of these indi~riduals anal their assigned l.D. number, ~. ~~cleme~t weather: When ~aanae County ehools are closed f or i~aclement weather, the er~r~e i~~ gat be prodded. ~f oana~e County chaals are closed for summer vacation ar hali.days and it is determined that conditions are unsafe to operate the service for any reason, announeen~ents will be made on local radio and T5~ stations by the ystern. ~'. ~eeor~s al~tena~ce: The ~rstem and its subcontractors shall maintain all boos documents, papers, accounting records, and any other evidence, shoving infanatian of actual time de~roted and supporting the casts incurred. such infor.ation shall be made available at their respecti~re af~ices during na~rmal business hours during the agreement period and for a period of three ~~ ~ gears from the date of final payrr~ent from. the County to ystern for until final audits f ar audit and inspection, a detailed in paragraph $. Copies of such in,forn~ation shall be furnished to the Count. ~ transit report that xefiects the ~sten~'s ~.anthl~ services and activities shall be developed by the ysterr~ and distributed to the County an a monthly .basis. ~. ~-ud~t ~,~ ~~s~ect~~n of .ecards; stem and its subcontractors shall permit the authari~ed representatives of the County to inspect and audit all data and retards of system and its subcontractor, relating to the performance of this ~.greement. ysten~ agrees that follovring the co~.pletion of any audit report prepared in accordance Frith paragraph 7, it mill pranrxptly refund to the County and parnents that are mutually agreed 3 upon found to be unsupported ~~ acceptable records ar in violation of ~~~ other provisions of the s ~gree~nent. . Pay.en fog Services The System will foilo these procedures to ~eternaine the amount to be reimbursed by the bounty: The ~nchanis~n far reimburse payments mill be as follas: The driver rill n~~ntain trip sheet that specifies purpose of the trip, ti.e, mileage, vehicle number, and the number of passengers each day to verify service vas pravide~. The System mill bxl the Jaunty once each month and the bounty mill reimburse the System within thirty ~3D} days from the date of billing. The ou~aty agrees to pay the yst~~n t a ~~ate of 8.aa per hau~. The Systen~ts transportation hours consists of the tinge that its takes a vehicle to complete a given run f~•on-1 its base location to its return. The System ~.ust certify that trip sheets are from valid divers mho are actually on duty at the tunes listed on the trip sheets. ytern mill be respo~asible for verifying that information recorded is reasanab~e far trips reflected on the trip sheets. The bounty shall have access to ~ sample driverts trip sheet in order to conduct periodic reviews, and ~r~ll also request information frorr~ ysten~'s dispatcher sheets. The System Dili naonito~ and try to abta~n funding through different grants which v~rould help to reduce the overall cast to the bounty to provide this pragra~n, if the Syst~~n is successful in obtaining grants for funding of dais program through the ~rginia ~epartnaent of fail and. Public Transpaxtation ar other funding sources, the bounty agrees to pay the required. local match. of such grants. The System mill not accept these grants ~rithaut prior approval of the bounty. The bounty agrees to pay to the Systems. in addition to its standard rata ~. surcharge far the cast of gas over tea dollars fifty cent ~.0} per gallon. This surcharge mould be added to the aunty's regular ~.anthly billing. The surcharge would be based upon the total nunabe~• of nalles of service provided and the cast of gas c~ceeding t~vo dollar fifty cent ~$~, 5 ~} pox gallon. The fornauia to be used in calculating the above surcharge zs as fallos: Total umber o~ miles der Month 5 (Avezage Miles Per Gallon} ~ host of Gas fiver 2. ~0 ~~. ~a Shows: ~ no~sl~o is defined as the act of person rho having scheduled a trip, changes hislher mind about making the trip but does not cancel the appointment, alioin the bus to arrive and wait minutes but not boarding it. The definition also includes cancellations less than one hour befo~•e the scheduled pick-up tine. The System Dili maintain recoxds in order to keep track of no^ho~s and report them to the bounty s ut~a~ly agreed upon. The bounty agrees to pay the System for the tine its take a vehicle to travel to a pickup destination. The Systems, agrees to help develop, ip~e~ncnt anal enforce a No-Shoes policy that the bounty is in the process of considering as r~tualy agreed upon. ~ 1. ~usp~ns~o o~ c~ce: Ali riders are expected to act appropriately when using the service. hiders mho d~spiay any of the fol~o~ving actions ~i~l be suspended from, the seise. These actions include, but are not li.ited to: ~randalisn~, physical or verbal abuse of employees or another passenger, sexual behavior, refusal to gear a seatbelt or allo~r their rr~obility device to be secured, smoking or eating food on the vehicle and nonpayment of fares ~ suspension nay result if a rider violates any safety policy or has ~. medical need that presents a clear and present danger to that individual, other passengers or the System' employees. This nay result xn an i.naedite suspension. ~. rider mho is subject to an im.m.ediate suspension mill be natif~ed by phone and ~.. mail by the System. ~. suspended ridex shall have an opportunity to appeal his or hex suspension to the System. ~.~, ~~r~.etin: The System may be expected to contribute to the efforts to promote the demand responsive se~~ice in cooperation with the or~nty. The specific efforts that are expected of the System will be mutually determined a recd arises, S ~. I~ura~ce; The Systems. shall take out and maintain during the life of thx~ areerr~ent such bodxy ~n~ury l~a~il~ty insurance and property ixab~l~ty insurance a shall protest ~t from cli for dame, which nay arse from operations under thz A~reen~ent, in the arnount as specified on ~xh~bit ~3. ~ertxfieate of ~nurance} ~ ~. ~nde~i~ca~~o~: The Systems. hereby assumes lability for and aree to protect, hold harn~.less, and inde.nify the bounty and the County~s officers, e,ployees, agents, and assn from ~,ny and all claims, losses, li~.bilities, da~naes, lawsuits, actions, penalties, and legal fees anal expenses, of whate~rer find and nature, unposed on, ~ncur~~ed by, or asserted against the bounty and its employees, officers, aent~, assigning in any way relating to ~~ arising out of any of the follawing: the violation of yste~n of its obligations under this reen~ent; any tort or other action or failure to act which shall be done ~n connection with providing the services described herein, su ran act or failure to act of any officer, director, employee, or agent of System; and injury to any person, loss of Iife, or damage to or destr€~ction of property ari~n out of or relating to the operation of ~T.N ser~rice. The bounty agrees to promptly notify the ysten~ in w~it~n of any clai.s or liability, which System believes to be covered under this paragraph. ~ . Term: The term of this agreement shall be from the lst day of 11~ay, ~~~~ through the both day of June ~ ~, ~~ ~ ~ . The agreement nay be renewed upon such terms and such time as is agreed upon by both parties. 1~. ~o~~~eat~on of Contract: This ,agreement constitutes the entire a.ree~nent between the parties. .Any proposed change in this ~green~ent shall be submitted to the other party for its approval. No modification, addition, deletion, etc. to this agreement shall be effective unless and until such changes reduced to waiting and executed by authorised agents of each party. 17. Contract ~ocnent: each of tl~e f aiiov~ing dccx~~ed ca~atrat ~ac~ent, topic a~ ~vh~~~. are attc~.d hereto ar incorporated hereto or incorporated herein b~ referer~ee, farrr~ a part of this agreement. hibit B - certification of ~nu~{once I8. ect~on ~ea~~n; Tina section heading of this Agreement aura ~"or convenience oily and on na may define, limit, ar describe the scope o intent of this Agree,ent. ~. ~'crrnina~~on o~ Areee~t a. The bounty may ternxinate this agreement at any tune for cause or convenience provided that it gives v~ritten notice of i~ty ~~~~ days to System of such termination, which shall specify the effective date of such notice. In. the event of such termination, system shall ba compensated for allo~rable costs through the date of written notification from. the County to terminate. b. yten~ may at any tune, by giving sixty ~~~}days ~rritten notice specifying the effective date, terminate this contract for cause. pause nay include, but shall net he limited to the folio~ing v~hieh is listed by may of illustration and not ~y gray of lin~itatio~: ~ . failure by the bounty to provide payment in a timely and proper manner. ~~. Coa~#~lc~ of Interest: System agrees that it presently has n.o interest and shall acquire no interest, direct or indirect, which auid conflict in any manner ar degree with the perfarrnance of its services hereunder. System. further agrees that in the perfar~nance of this agreement, no person leaving any such interest shall be employed. ~~. Interest of ubl~c fcxa~s; No naemher, officer, or e.ployee of the bounty or of a local public body during his tenure or far one ~~~ year thereafter, shall have any interest, direct, indirect, in this agreement ar the proceeds thereof. 2~. o~venant .a~nst Contingent Fees: system v~arrant that it has not employed or retained ~~ company or pe~~son, other than a bona fide errip~oyee working soieiy for ysterrl, to solicit or secure tfais contract, and that it has not paid or a~~ed to pay and company or person, other than bona fide erriplayee working solely for ysten~, any i`ee, co~nn~issian, percentage, brokerage fee, or other considerations, contingent .pan or resulting from the a~rard or making of this agreement. for breach or ~iolatian of this arrant, the ou~nty shall have the right to annul this agreement ur~thout l~abll~ty, o~` at xts ~.zcrtion, to deduct frorr~ the agreement pace or consideration, ar otherwise recover the fill arr~ount of such fee, commission, percentage, hr~kerage fee, gift, ar contingent fee . ~`a~r ~np~anaent nntactln ~,ct: yste., its ager~t~, en~ployecs, assigns or successors, and any persons, f ~~'m, or agency of v~hate~er nature with ~rhonr~ ~t may contract or make an agreement, shall comply with the provisions of the Virginia l~ air l~n~ploy~nent contracting pct dec. ~. ~ -~ 74 through dec. ~, ~ ~3 76 of the fade of Virginia, 1~~ as amended}, the terns of ~rhich are incorporated herein b~ reference. ~~. ~~ua~ Ena~lo~n~ent ppauni: stem, its agents, enr~plo~ees, assigns, ~r successors, anal and person, firm, or agency of ~rhate~er nature with shorn it nay contract or naa~e an agreement in connection. with this agreement shall not discriminate against any erriplayee or applicant for employment because of race, religion, Dolor, sex, or national origin. astern ~ril~ take affirmative action to insure that applicants are ernp~~yed, and that m.playees arc treated during t~~eir err~ploynaent, ~rithout regard to their race, religion., color, sex, or national origin. such notions shall include, b~.t not he limited to the follo~ring: ernploym.ent, upgrading, demotion, or transfer; recruitment or recruitment ad~rertising> layoff or termination, rate of pad or other f'or of carnpen.atian; and selection for training ~nclr~d~ng apprenticeship. . ~~sadvantae~ us~nes nterp~r~se; ~'he ystern, its agents, employee, assigns, or s~uccessars, and any persons, firm, or agency of whatever nature Frith ~horrr it may contract ar make areerrrent in connection with this agreenent, X11 cooperate with the County ~n meeting his commitments anal goals vvxth regard to the rnaxin~un~ praetieabe oppartunity to ~on~p~ete for subcontract arl~ under this areen~ent, The parties to this agreement p~ede to fo~~ov~ the Virginia ~epa~tn~ent of fail and ~ubiic Transportation ~~~ .~ff~rrnative ~.ction ~rora~n, hieh has been submitted to the ecret of Tranpo~~tation, and which pregra has not been disapproved ~~ the ecreta. . o~a~ eh~c~ safety tanda~ds: stern is responib~e far ensuring that the n~atar ~ehic~es ~vii~ campy with the rnotor veh~~le safety standards a~ established the ~r~ited states ~epart~.ent of Transportation and with the rotor vehicle standards of bode of '~rgin.ia ~T~t~e 4~, ~ } ~7'. Non~'a~~er: The failure of the aunty at any time to insist upon a strict pe~fornr~ance of any of the tens, condition, and covenants herein shall not be dee.ed a waiver of any ubse~uent breach ar default in the terms, conditions, and covenants herein contained. ~ STN ''~~F, the punt and ystern have executed this agreement a~ of the date first above ~rritten. ~~'~ STS, ~N ~~ ~;. ~.~~.., ~'1t~C: y r ~ ~ e a ~~',.~ ~~. Title: date: ~ W '~" O ~' ~ ~ iS! ''~' ~ ~ 1l? Q7 ~ ~ C~ ~ ~ Cx? ~ ~ ~ G? ~ D~ ~} C~7 ~ ~ ~^ ~ 0~ [__, k^ ~ ~ ~~..~~//yy~ W ~ ~yy YJ y,~,~^ ~i ~y~ V t ~ T r r V ~ t ~ rr tiF/ ~yt V/ ~ ~ ~yya ~h/ /~ ~~ ~ M w/ [ i i V ~ r' W./ ~ W ~V ~ fi W ~1 Vt V ~ 7.R/ ~ ~ VI Vf ydI ~ w h ~,ilri ` ~y ~y ~ ~,/ ti +ry'~ ~ ~ {/~~~ • M ~ [/~I W +/1`~I • Y ~ 1A~1 % i ! {// 1A~1 +i! [a~' .+ ~ ~ f~ ~ [Jx4~' + + [wlr~1 W SI {/~I [/ e/y~r f~11 ^~a1~^ '~7 ;' -" {S ~ '/ {I .. W 4+ {;AMY +~ ~ ~ ~ ~ ~ µ~ / ~ F[ ~ W if ~ ~ ~ ~ ~ '~"" /C~f~'~ ~ ~rw ~ .~/. r~ r' V C ~ ~ i 11/~ F [ 1 [ 1 ,a 1 } ~ y } [~ 'w y ~I ~i ~4 '{..r~/yJ' ~ / ~ T 1~ J ~ lf, ~ ~ ~ V ~ 1.11 ~ ~ ~ V ~ l/J'/~ ~ f rVf'J~ ~ l ~ ~~ Y T .5... ~ ~ ~ ~ I ~ V V1 ~ ~ ~ ~ ~ ~" ~C~" ~ '~ r ~ y J ~ r ~ ~ yy ~ 4'J ~ ~ ~+ ~-~ \'/ ,~~y1--/yy_ \'I ~ ~~yYII~~ ti'/ ~~~//!~~ 4'J ~y~y 1'! ~ ~ ~ ti.1mmi \'J ~~,y5~.++1yy R'J ~Wr~ V f ~ I e ~ ~I ~~ tt +~ i~ ~+f ~ ~}, ~i y~.V~.~ V }~y 1Jf ~~.µ Y ~ ~[ ~ 1~y~kt ~ ~F ~ ~ ~V{, V ti~yVl * M ~ ~ ~ ti~~t` L ~i ~~~{! k 4 ~l ~ r ~ ~ f ~] (Q ~ {,~ 't" r (~ r ~} L~ Cif r ~D ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Q ~ ~ ~ ~ ~ ~ C~ Q C~ ~ ~ C7 ~ ~ CJ ~ Q O C~ Q C~ Q C) C7 C~ C] C'~ C7 C~ C] ^ ~ ~ C~ O "' ~ D l~ L~ } L(y l~ ~ l~ J li } LIB LS J L('j l~? l(~ ~} ~* *~ C'') ~'3 l~ C'? C'~? (''} C~? C~] C''7 C~] C~ f,r} 4r1 DO ., ~ ~ ~ 4!J W ~ ~""] '"" ~ . -~-~ ~ ~ r ~ r" 'r'"' ~] ~ ~ [:7 C'r} r r ~ ~ ~ ,.~+ li. ~--. -r~+ Q ~ ~ ~ ~'"' ~ ~ ~ I l ~ ~ ~ ~ ~ .r... ~ t ' ~ ~ ~ C,,,, ~ ~ ~ ~ }""' ~R~ CERTIFICATE OF LIABILII ~anke~s ~n~~~nce, ~T,C Ok~~r~.o~~e~i11.e ' 229a~ ~hor~e: ~4~4-X77-~31~ ~'ax:8~4-~899-~~1~~ ...Y..~~,_. .,_~_---~....~,..v,v._ __.~....~-----~....v......._ w..r.------.~.~4~.-~ -----w..,.,---.----~~----.-..w......._ Ii~iSE1RED ~nii~c~ i~um~n r~ic~s d~a~RDA~t ~ia~ Sy~~ms~ Tnc. F . ~ . Bax ~.382~ ~oanake '~A ~~C37 385 ~~VE~tACEs ~~ ~ ~ ~ ~P ~~ L~ ~~~E ~f~Mroom~YYy UNTFT-,2 ~~ 0 ~,0 Tl~i C~1~TIFlCAT~ I I~l.l~a AS A MATT~I~ OF 1NFDI~I~ATIE7N aNLY ANa CONFERS Na RIFT uwON TAE C~R~'ll*1CAT~ I~~L~~R. TNI C~RTIFICATP DOSS NDT AMEND, ~~T~ND D1~ ALTEF~ THE CDV~RA~ AFF~RD~D BY TGIF POLICIES BELUIN. INSURERS AFFrDRDIN~ ~OV~RA~E NAIL # INSURER A: ~~~.~C~iv~ ~I~T2r`y ~~~ ~~ iNSURi~,R B: Selective ]Ens Co o£ the s.a; INSURER C: INSI~RER ~}: INSUREiR E: T'HE PoLICIE:S of INSURANCE; LISTED i~ELpW HAVE BEEN ISSUE[} TQ Ti•iE #NSI~RED lVAMEi~ ABOVE F{~R TIDE POLICY PER€~~} INDICATED. Ne?TVIfIT#iSTAf~4i~ING A1~Y REQUIi~EMENT, TERM DR COIxIDITiON ~F ANY C~tV~`RACT OR OTHER DOCUMENT WITH RESPECT TO INHiCI~ 31'lIS t;ERT'iFICATE MAY i3E ISSUED OR MAY i'ERTAI~i, THE IIVSE}RAtVCiY A~'~ORDED BY THE PDL#CIES DESCRIBED f•IEREIN I SUB,~ECT TO ALL TWE TERMS, E7(CLUSIOI~S Ai~iJ CONDiTlOt~S OF SUCH POLICES- AGGE~EGATE LIMITS SHbVI~N MAY HAVE BEEN Ri=DUCED BY PAID CLAIMS. ~~ --.~.,.r------ ......_.---~--- ~t~~~~~F~~~1VE ~~t~#.lt;Y E II~~~C N POLICY NUMHER Ltit~lTS I~TR NSR TYPE Oi< If~SE}t2ANtiE f~1~TE MMfDpfYYYY DATE MMIDDlYYYY GENERAL LlARlLtTI' ~ EAt;fi OCCURRENCE ~ ~. ~ CO~ t OOa ~1 COMMERCIAL GENERAL LIADILITY ~ ~ ~ a ~'~ ~ ~ ~.~ ~ Q ~. ~ ~ ~ ~. a ~ ~ ~ ~ ~ ~ PREMISES {Ea acC~€rer~Ce) S ~ ~ ~ ~ ~ ~ CLAIMS MADE ~ .~~ OCCUR .._ --- -- - ~...~__-_~.....Y..........--_-. MED E~4P (Ar~y orte arson) ~,~.~---- ~ v.~.._ $ ~. ~ ~ ~ ~ PERSOh#AL & ADV INJURY $ ~ f O ~ ~ t ~ Q ~ .,..T-- .,_ - -- - ~ -n---- -~...... GENERAL AGGREGATE $ ~ ~ O ~ a , D Gi±IV'L AGGREGATE LIM#T APPE.IES PER: >'RODUCTS - COMPIQP AGG ~ ~ r a D a ~ ~ O ~ yM_~. __ POLICY PRO- JECT Loy ~...._--.yw~....,-----~.w.N.,,_.~- ~m den , --~............. -~-- 1~~ $~ AEIiT OMODII.E: ~.IA$ILII`1( COM$INED SIr~GLE LIMIT $ ~. a~~ ~~~ ~1 ~ ANY AUTO ~.~~~~~~ 1~~a~.~~~ 1~~a~.~~.~ {Eaaccid2nt) , ~ ALL DUNNED AUTOS SQ£?ILY INJURY ~ SCi~1=RULED AUTOS {Pei person} ---- HIRED AUTOS SpDILY #NJURY N4~1-D1Ni~!ED Al3TOS {Per accident} ' ~_.~ ._.w ..__~.....~_~. PROPERTY DAMAGE S {Per accident} GAE~AGE L#AI~IE.ITY AUTp OhILY - EA ACCIDENT $ ANY AUTO .,.w_M_. OT'RER TWAN EA AGC ------ .w $ ...-~•------- ._v.......-------.~..~~ Ai,#TQ ONLY; ACG $ E:?eCESS ! UML3RELt.A l.iAi~ILtTY EACi~ OCCURREIVCIrC $ ~ r O Q ~ ~ O D O ~ OCCUR _~ CLAIMS MADE S~.4O97~ 10~0~~09 10~~~./1~ AGGREGATE: $ ~, O~~ ~ ~~O s.s... DEDUCTIBLE RETENTION $ ~ $ WORKERS COMPENSATION ' ~ TORY LIMITS ER AND EM~I,OYERS LIAHiLlTY YIN .- ~...~.,.,..,...--- ..~.. ..~._--.._ w.r~~.. B At~YPROPI~IETORIPAf~TNERlE~ECUTI UDED? ~ DPFICInRIMEMBI=R I=~Ci ~TC722474 1~~~1/09 ~U/a1~~.a E.L. EACH ACCIDENT v...,•--~~------.~...v.~._-~------...__._~....... ~ ~.~0040 ___.._ ..........-----~--~~~- -~ . (Mandatory I~ 1~H} E.L. DISEASE - EA EMPLOYEE ~ ~ O O ~ ~ ~ if yes, descriiJe under SPECIAL PROVISlDNS below _~.~.,..._w-_~..~,....._._,..-~---~~.. E.L. i~15EASE -POLICY LIMIT ...., ..~.~__w......_......_~..,... $ ~ ~ ~ a ~ Q 0"~HE:R pESCRIi~TIO#~ QF gPEE~4TION51 LOCATIONS ~ V~H#e;I_ES r EieCLUSiDNS AOI]~p BY EIVpOE~SEMI=NT! SPECIAL P12t~VISIaNS CER~'IPI~ATE H~LDR CAN~ELLA~'IDN SHQULD ANY e)f TF#E AE3QVf QESCRIBED i}OI.ICtES ELI; CANCELLED E3IFQRE TE-!E ExPIRATION DATE THEREOF, THE ISSUING If~SEiRER WILL I~I~DEAVaR TO MAIL ~, ~ t}AYS WRITTEII! NQTiCE TO Tt~IE OERTIFICATI= HOLDER 3JAMEp TO 'H•11=LEFT, HEST 1=AILI.IRE TO Da SO SHALL Oa~nt~ off' Roanak~ IMPOSE NO 4HLIGATIQI~ oR LIAiBILITY OF AIRY }(!ND LIPO~1 THE iNSURIrR, ITS AGENTS oR ~~~~~1~ ~ ~ ~ ~5~~ REpHE$ENTRTiVES. . . ~~ Ra~,xaok~ V~ ~441.~ AUTt~QR ED REp SE TATIVIw , t A~~RD ~5 ~~0~9fU~~ 0'I ~$8~~1~09 ACRD ~ORPQRATI~111. All rights restrrve~. TI~~ ACORD r~~lme and logo aiie registered manes of ACORa IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the palicy(ies) must be endorsed. A statement on this certificate does not confer rights to the certifcate holder in Ifeu of such endorsement(s). If U~R~ATI~N 1 vUAIV~D, subject to tine terms and conditions of the policy, certain policies may require an endorsement. ~ stateent on this certificate does not confer rights to the certificate holder in lieu of such endorser~ent~s~. D~~LAI~~R This Certificate of insurance does not constitute a contract hetuveen the issuing insurer~s~, authorized representative or producer, and the certificate ~rolder, nor does it affirmativel}~ or negatively aend, extend or alter the coverage afforded by the policies listed thereon. ACO~~ ~~ {~~a~l~'#} K-1 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Prior report balance Addition of 2008-2009 operations Audited balance at June 30, 2009 Amount $ 17,493,808 1, 565, 314 19, 059,122 of General Fund Revenue 9.65% Balance at April 27, 2010 $ 19,059,122 10.21 % ** Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the General Fund Unappropriated Balance incrementally over several years. * 2008-09 a range of 9.0%-10.0% of General Fund Revenues 2008-2009 General Fund Revenues $181,259,899 9.0% of General Fund Revenues $16,313,391 10.0% of General Fund Revenues $18,125,990 ** 2009-10 a range of 9.5%-10,5% of General Fund Revenues 2009-10 General Fund Revenues $186,756,550 9.5% of General Fund Revenues $17,741,872 10.5% of General Fund Revenues $19,609,438 The Unappropriated Fund Balance of the County is currently maintained at 10.21 % which is within the range of our goal for 2009-10. The County's goal is to increase the balance over time to 11.0%. Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator K-2 COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES N1n~ar County Capital Reserve ~Prvjec~s nv~ In the C!f', archr'~ecturallengrneerr'ng services, and vl~rer one-lime expendifures.) ~mvunt Audited balance at June 30, ~04g $1,93~,$11.2~ Addition of X408-009 operations $1,138,18~.0~(l July 14, 2(~~9 Appropriate funds to compensate the City of Raanake for the fair value ~195,2g4,0(~} of the firing range and driving range March 'g, ~~1 a Appropriate funds for the purchase of electronic pallbavks ~31,22(~.~D~~ Balance at April. 2l, Zg1g $2,~4~,233~2~ Maior County Capital Reserve ~Prvjecls in !!~e ClP, debt pa}rmenls lv e~cpedlle pro~ecls idenlifled in ClP, and land purchase vpporlunilies.} Unaudited balance at June 3~, 20~g9 $2,339,~~~~3D.Oa Balance at Apri'I Zl, X010 Submitted By Rebecca B. +~wens Director of Finance Approved By B. Clayton Goodman 11l County Administrator $~,339,C~3Q.~~ K-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2009-2010 +Driginal Budget $100,000.00 May 26, 2009 Appropriation of funds for the lease of property for the temporary ~15,600.00~ location of the Mt. Pleasant Library June 9, 20D9 Appropriation for Legislative Liaison X24,000.00} August 25, 2009 Appropriation for Interstate-81 Corridor Coalition X1,000.00} December 15, 2009 Appropriation for assessment of Appalachian Power Company negotiations X3,094.00} January 12, 2010 Appropriation to vV'illiam Byrd High School Drama Club ~2,500.00~ April 13, 2010 Appropriation to upgrade the Board Rovm microphone system ~12,51~.3~~ Balance at April 2l, 2010 ~ 41,230.fi~ Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator ACTION NO. ITEM NO. IBC-4 AT A REGULAR MEETING OF THE BOARa OF SUPERVISORS O~F ROANOKE COUNTY, VIRGINIA HELD AT TIME RUANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AG EN DA ITEM: SUBMITTED BY; APPROVED BY April 27, 2(}14 Accounts Paid--March 2410 Rebecca E. Owens Director of Finance B. Clayton Good rnan I I 1 Cv~unty Administrator'~'.~" COUNTY ADMINISTRATOR'S COMMENTS SUMMARY ~F I~IV'FaRMATI~ON Pay~ents to Vendors Payroll 43145114 Payroll 43119114 Manual Checks Grand Tatal 1,025,596.42 1,145, 811.57 S ~. 118, 587, 59 117,169.95 666.95 $ 4,584,198.45 1,144,184.51 1,222,9$1.52 666.95 6, 45?', 431.43 A detailed listing vfi the payments is on file with the Clerk to the Board vt Supervisors. 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N ('~ N N N C~ N ' ~ ~ ' O ' N ~ ~ ('~ O ~ ~ O O N (D In O O ~ O ~ (fl O N Gs O 00 In N O O O O N O O O N ~ N ~ C~ ('~ ~ DO GO ~ 00 00 ~ 00 c~ ~ O N ~ tD N O N O f` ~ to cD ~ ti 00 O O O O N N O ~ ~ O N O N O O N cfl N N N ~ ~ In ~ O N O ~"~ N tD N c~ M ~ ~ ~ M ~ N i i ~ i ~ ~ ~ ~ M i ' i ' ' i i ' cD N N (fl ~ ~p N O O ~ ('~ O ~ O (D O O I~ O O ~ O p In N O O O O O N ~ ~ ('~ O ~ ~ ~ ('~ O O O O O M O ~ ~ N N ~ O Its O ('~ ('~ Itj f` ~ (D O O O O ~ O 01 (0 t0 ~ C4 ~ (0 t0 ('~ N M ~ DO f~ O O O O M ~ ~ O ~ O N N M O ~ f` ~ ~ ('~ ~ ~ O O O N O 47 ~ ~ f~ C4 ~ O N N ('~ 00 ~ M DO O O ('~ N ('~ t0 N O O ~ ~ t~ ltd 00 M N 00 ~ N CQ 00 O ~ N N ti ~ ('~ M r ('+) ~ 00 O O O ~ O O ~ ~ ~ O In ~ M O ~ ~ In N ~ N M ~ O N O M 00 N 00 f~ N N ~ N N N O O N ~ ~ ~ M (~ O N C~ cfl N N ~ N ~ N O T Q~ O O O O O ~ O ~ In O O N O ~ ('~ O O O O t0 C'~ G7 O O O O O ~ ~ ~ O N M O ~ ~ N O ~ O OD O O O N N O O O ~ C4 O N ('~ ('~ N O ~ O O N N O N N O O N O O ti O ~ ~ O O N O ~"~ 00 O O O O O ~ ~ f` co f` O ~ O O O N co ~ ti O O ~ ~ ~ ~ ~ c~ ~ O N ~ O ~ c'') M ~ ~ ~ C~ N M r N N ~ ~ f~ 00 ~ 00 ~ M O N (D M f~ ~ O O ~ O O O O ~ In I,t) O f~ O In O ~ In ~ ('~ N ~ O O O O O O t0 O ~ N N f~ C~ 1~ ~ N ~ ~ ~ ('~ ~ N O O ~ O O O D O 1` f~ 1~ lf) ~ N O ~ O O ~ ~ O O O C~ f` (0 G1 N ' ~ o o ~ M ~ ~ ~ ~ o ~ ~ r• o ~ ~ ~ M o o ~ o f` O G~ f` f` ~ (0 (0 M N o0 ~ ~ ~ ~ N O c~ ~ N M O G~ (~ In N O f~ CO (D ~ M ~ N 00 N 00 O O O ti ~ ~ O N ~"~ O N ~ O ~ N O ~ ~ N O O ~ N M r r f` ti O r 00 O O ~ N In In O ~ M r 00 ~ N ~ ~ ~ ~ ~ N N co C7 ~ N ~ N O N N ~ N ~ N O T t0 O O O O O O O O O O O O O ~ 00 O O O O N C~ O O O O O O O O O O O O O O f~ 00 00 O ~ C'~ ~ O O O N N ~ O ~ O ~ O M N N ~ O O O O N N N O In N I` N N O O O O O ~ ~ N O ~ C~ N O O O O (~ ('~ h ('~ (~ N ~"~ N O O O ~ r C~ ~ (0 t0 O ~ O O ('~ N O ~ ~ O N M r ~ ~ ~ ('') ~`'~ ~ lf) ~ N M N O r N ~ ~ ~ ~, N N N N ~ .~ J C ~ ~ ~ ~ •~ ~ a N ~ ~ ~ O ~ ~ t6 ~ IL N ~ L ~= ~ 0 LL ~ N ~ C ~ o ~ -~ O O N ~ ~ O L ~ N ~ C N ~ ° a 0 N ~ ~ O ~ ~ N ~ C N ~ + ~ 0 d C ~ ~ C ~ 0 d ~ N N U N ~ O ~ N ~ L U `~ ~ > N U ~ a O ~ N ~ L U ~ ~ ~ •> ~ N ~ ~ ~ U ~ N ~ N ~ O a ~ O L N (S;~ ~ •O ~ ~ O U ~ N N > N ~ ~ O U ~ N N > N ~ y 3 0 ~ ~ N ~ Q (~ U '~ O) N t6 U O Z N N C O Q W ~ N ~ U) U ~ ~ L (n ~ •U O ~ W ~ ~ N ~ Q (~ U '~ ~ ~ U ~ ~ (n L ~-•~ O N •U L (n ~ •U O ~ W N ~ N ~ - (~ ~ ~ LL ~ Q O ~, (~ ~ w ~ Q U 'C O ~ /~~ U ~ ~ O ~ = > ~ ~ ~ Q~ ~ LL ~ ~ ~ N N U ~ ~ (~ ~ C •U ~ C_ LL L ~ O ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 0 H O ('~ 0 H O ~ ~ ~ 0 H N ~ O ~ 0 H O ~ ~ ~ O N 0 H O O ~ O ~ (fl C~ f~ O 00 N 00 cD 00 0 H N O O O O O O O O O O O O O O O O O c~ o r+ ~ N v ~ ~ ~ ~ L \~ 0 N ~ P~ ~ Q N v ~ C ~_ ~ L \~ 7 V Q N d ~ 0 ~ C o ~ ~ ~ 3 ~ ~ m ~~ ~o ~ A ~ d ~ ~ C ~ ' ~ ~ ~ _ L ~ ~ 3 ~ L U ~ ~ v M ~ Q ~ M ~_ ~ O .~ ~ ~ ~ .~ ' ~ ~ ~ ~ ~ ~ ~ ~ m ~ ~ ~ 0 ~ C ~ ~ ~ W m ~ 0 ~ ~ ,a 0 ~ m o ~ ~ +~ a ~ = ~ a ~ ~+ _ ~ 3 m C ~ ~ ~ ~ ~ 0 0 ~ ~ o V N o ~ d s L L ~ ~ ~ L O 0 ~ V a a1 3 m O O N m ~ ~ O ~ O d0 00 O O O O 01 O 00 00 N ~ ~ i i ~ O ~ ~ N r ~ O ~ ~ O - - N N N O O O O n O N O G ~ r T O 00 00 M N N 1` r ~ 01 ~ ti ti ~ O N ~ ~ ~ O O In N"1 00 O r ~ 07 O ~ ti O N p O ~ 1~ O O O N ~ ~ ~ N 01 O 00 00 M 0 0o ao N rn o ~ O N N 00 ~ N ti N ti 01 ~ N In ~ ~ ~ M M (~ O t0 O 1` 00 tD O O M M In N ~ O ~ ~ t0 O ~ ~ N N 07 N V i 3 0 N ~ C N ~ ~~ N C `~ N L ,L ~ N 0 ~ _ ~ ~ _ ~ ~ ~ ~ O ACTION N0. ITEM N0. K-l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 2l, 2010 AGENDA ITEM: Report of Claims Activity for the Self-Insurance Program for the quarter ended March 31, 2010 SUBMITTED BY: Donald R. Karnes Risk Manager APPROVED BY: B. Clayton Goodman III County Administrator~A-- COUNTY ADMINISTRATOR'S COMMENTS: SUMMARYOF INFORMATION: In accordance with the Self-Insurance Program, Ordinance 0-061494-6, Section 2-86.C, attached is the fiscal year-to-date claims activity report including the third quarter that ended March 31, 2010. Attachment A -Auto, Attachment B -General Liability. ~ O In Z Z N O O O M O O ~ O W ~ O ~ N N N ~ O O O ~ ~ ~ ~ ~ ~ N O O ~ O O O ~ O O ~ In ~ ~ Q M N N f~ ~ O U a w o 0 ~ o 0 W o 0 N o 0 W N ~ ~ ~ ~ ~ ~ ~ a ~ ~ ~ 0 0 0 0 0 0 0 0 0 ~ U U U U U U ~ U U U m rn ~ Z o 0 0 0 0 0 ~ o 0 0 p Q ~ Q > Q > Q > Q > Q > Q > ~ Q > Q > Q > ~ U Q ~ O N N ~ M ~, ~ _ ~ ~ o M V ~' +r U U N a ~ a-+ L ~, = O ~ L a-+ a ~ ~ •~ o ' Q O N Q N N (/~ ~ O ,U ~ O ~ ~ O ~ o . W N N > ~ N ~ ~ L N ~ O C ~ s 0 ~, o ~ rn s ~, s ~ L ~ J ~ ~ ~ ~ L ~ ~ - L ~ a i ~ ~ a i m a Z N ~ ~ V 0 ~ o ~, ~ ~ ~ ~ o s O a N ~ ,U s N ~ *' Q a s s U O L N *' U .~ ~ ~ •~, ~ > ~ .~ s s .. W ~ N N ~ = N ~ Q ~ ~ N N ~ ~ U U ~ ~ *' 0 ~ O N ~ ~ U ~ N N s o ' o N ~ s o L Z Q ~> o ~ o ~ a ~ > 0 0 ~ ~ ~ ~ O Q O to ~ ~ U ~ ~ Z s N ~ ~ o ~ N s N N J~ w o ~ ~- '- N '- c o ~ •~ ~ ~ m ~ m ° o ~ ~ o 0 V U N ~ U ~ C 1 ~ U ~ Q ~ U ~ (a m ~ ~ U c~ ~ U c~ ~ ~ ~ (a m ~ W ~ Q cn ~ ~ m o m U cn ~ cn J ~ a ~ ~ Q ~ ~ _ • ~ N • N ~' o L ~ L ~ • ~ ~ z ~ ~ ~ ~ ~ ~ Z w °~ °~ ~' ~ W U U ~ ~ ~ ~ ~ ~ O Q Q ~i m ~; m m m N m m m a a ~ U ~ i U U i U U U ~ W (a O (a U1 O O U1 O O O Z o a a a t~ a s t~ a a a Q w ~ rn rn rn rn rn rn rn rn o o > °o W W °o °o °o °o °o °o °o 0 o W o ~ cn - Q ~ f rn i N a0 rn ~ i rn W U 0 M N ~ N ~ O ~ O O O ~ Q f ~ ~ O M ~ O N N N W O O O ~ O O ~ ~ O O ~ Q O ~ O ~ ~ tD ~ ~ O ~ Q O ~ N M O O ~ ~ ~ ~ O tD ~ i i O Z O O O ~ ~ O O O O ~ U ~ ~ ~ ~ ~ ~ W rn rn rn rn * * rn rn rn rn } ~ M Z O M O O O t~ O W ~ ~ ~ ~ O ~ O Q ~ a w w N ~ ~ m Q ~ 0 ~ m ~ 0 ~ m ~ 0 ~ U U U ~ t0 ~ Z o Q ~ Q U Q > 0 Q ~ 0 Q ~ M ~ ~ V a a ~ w ~ N o~ ~, ~ Q w ~ ~ ~ W V N ° ., O ~ J ~ J ~ ~ °' - ~ Q ~ J a J ~ Q ~ ~ ~ m V ~o c o c ~ ~ Z W ~ 's ca ~ W Z ~ W 0 ~ > ~ N p cn Z li J W N ~ a p 0 ~ ~ ~ ~ = a ~ ~ cn ~ w ~ a m a ~ N ca ° c ~ ~ W W ~ ~ c ~ J a V p L o U ~ Q ~ ~ ~ = ~ ca ~ •~ U ~ ~ N .~ Z ~ w °~ ~ ~ ~ ~ a ~ o a ~ , N ~ ~ in Q 0 ~ z w ~ ~ a Z Q w ~ ~ 0 Z Q ~ N ~ 0 N ~, N > W U 0 N Q ao N ~ ~ N ~ W ~ W Q O o ~ ~ Z O U rn o ~ ~ ~ ~ 0 O rn D 0 ~ W } ACTION N0. ITEM N0. K-8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: April 27, 2010 Annual informational report of work-related injuries and illnesses-The Occupational Safety and Health Act (OSHA) form 300-A SUBMITTED BY: Donald R. Karnes Risk Manager APPROVED BY: 6. Clay Goodman III .. ~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: OSHA 1970 requires certain employers to prepare and maintain records of work related injuries and illnesses. In fulfillment of this requirement, OSHA developed a series of specific record keeping forms: OSHA's Form 300, 300A and 301. The OSHA 300 forms are intended to simplify work-related injury and illness record keeping and enhancecompany safety and health programs. The resulting data collected by these forms will be used to track and compile statistics onwork-related injuries, illnesses and deaths so that employers and OSHA can develop a picture of the extent and severity ofwork-related incidents. They will also help OSHA identify the scope of employer-assistance needs. Annually, the County of Roanoke is required to complete and file an OSHA form 300- Summary of Work-Related Injuries and Illnesses. The OSHA Form 300 is a form for employers to record all reportable injuries and illnessesthatoccurin theworkplace, where and when they occur, the nature of the case, the name and job title of the employee injured or made sick and the number of days away from work or on restricted or light duty, if any. At the end of each calendar year, form 300-A must be completed and certified by a company executive as correctandcomplete and posted in theworkplacewhere noticesto workers are usually posted. It must be posted for three months, from February 1 until April 30. This posting helps keep employees informed about the hazards in their workplace. Below is a summary of this information for 2008 and 2009: Page 1 of 2 NUMBER QF CASES zaa~ ~aa~ Total Deaths 0 0 Total number of cases with days away from work 10 10 Total number of cases with jab transfer or restriction 31 33 Total number of other recordable cases 22 19 NUMBER QF DAYS Total number of days away from work 354 450 Total number of days of job transfer or restriction 1,450 1,31 ~ INJURYAND ILLNESS TYPES Injuries X60 55 Skin disorders 1 ~ Respirator Conditions 0 1 Poisonings 0 0 Hearing Loss 0 0 All Other ~ 4 Annual Average Number of Employees 1,118 1,155 Total Hours worked By All Employees Last Year 2,004,291 1,980,OG4 This information is provided at a summary level to comply with the Hea'~~Itih Insurance Portability and AccountabilityAct and protect confidential information. The bounty of Roanoke offers monthly training classes for selected employees. The safety training classes consist of OSHA required classes and informational safety information. lnformativn from OSHA helps define the areas of training. need for our employees. e also structure our training program around the needs of individua'I departments and employee requests. Page 2 of 2 ACTION NQ. ITEM NO. 1- "' I ~- AT A REGULAR MEETING GF THE BOARD OF SUPERVISORS GF RUANC~KE CGUNTY, VIRGINIA HELDATTHE RGANaI~E CC~UNTYADMINITRATIGN CENTER MEETING DATE: April 2l, 2010 AGENDA ITEM: Work Session on Roanake County's 2010 Legislative Program and preparation far the 2011 session of the Virginia General Assembly SUBMITTED BY: Paul M. Mahoney County Attorney SUIVIMARY ~F INF~RMATI~N: Eldon James will review the results of the session of the Virginia General Assembly initiatives for tike 2811 session. County's legislative proposals in the 2010 and to begin planning for its legislative +~n Goober 27, 2009, the Board adopted a resolution for its Z{~10 legislative program. The County enjoyed mixed success with respect tv these legislative initiatives. Set out below are the topics identified in this resolution and a description of the results achieved. 2010 Legislative Issues Explore Park's future may be a major concern if Virginia Living History does not exercise the lease option. Funding of the park, reversion of the land to the State and other options for the use of the park will need to be determined. House Bill 1 ~311Chapter l39 extended the term of the reversion of the Virginia Recreational Facilities Authority ~VRFA} to the Commonwealth in the event it ceases to operate its projects until July 2010. Virginia Living Histories, Inc. nvti~~fied VRFA on June 13, 2400, that it was exercising its rights under the lease to extend the inspection period expiration date to June 1 ~3, 2010. Roanake County requested the General Assembly to extend the reversion date until July 2x11 in order to provide Roanoke County and Bedford County an opportunity to develop an alternative plan for Explore Park if Virginia Living Histories, Inc. does not exercise its lease. flelegate Cleaveland' agreed tv patron Nvuse Bill l74 and' Senator Smith agreed tv patron Senate Br'115~2 tv ex#end the reversion date until July 20~ ~. Both bells have been signed' by the Governor. Page 1 of 2 Roanoke County requested the General Assembly to authorize Virginia Retirement System ~VRS~ to manage and invest funds for localities for post employment benefits ~OPEB~. f~elegate Grfffith agreed to patron House Bill ~~9 tv authorize VRS to manage and invest for localities ©P~EB funds. Unfortunately, this bill did not survive the committee process. Roanoke County requested the General Assembly to amend Section D.1-1 D+~ of the State Cade to add a surcharge on all traffic summons to support the Roanoke County Criminal Justice Academy. Delegate Ware agreed to patron House Bill 368 to allow Roanoke County tv adopt a local ordinance adding a surcharge vn ail traffic summons to support the County'scriminal justice academy. During the legislative process, dir. James was able tv build an alliance with Newport News and Hanover +~ounty which were seeping similar statutory authwrity. This legislation has been signed by the Governor. Roanoke County is considering proposals for the creation of Community Cevelopment Authorities ~CDA}. Additional sources of special, local tax revenues din addition to the x.25 per X100 of assessed real estate valued could be instrumental in the success of such authorities. It is proposed that the General Assembly amend Sec.1 ~.2-5158.A.3 to increase special taxing power within established CFAs that could be used to pay the principal and interest of CaA issued revenue bonds for public infrastructure improvements. This enhanced local taxing power could be applied to the transient occupancy tax, meals tax or sales tax generated by activities within the CDA. Delegate Ware agreed to patron this CD~4 legislative ~Hvuse Sill 343}. Unfortunately, it did not survive the committee ,process. STAFF REC~M~IEN~ATI~4N: It is recommended that the Board discuss its initiatives, key topics and concerns for the 2011 session of the Virginia General Assembly. Mr. James and County staff will begin discussing these legislative initiatives with members of the Roanoke Valley legislative delegation in July, August and. September in preparation for the 2011 session. Page 2 of 2 ACTION NO. ITEM NO. ~- AT A REGI~LAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOh~E COUNTY, VIRGINIA HELDATTHE RUANC~'~ E CGUN~fYADMINI~TRATIGN CENTER MEETING DATE: AGENDA ITEM: SUBMITTED B~': APPR~DVED BY: April 27, 201 ~ Work session to discuss the future use of the Bent Mountain Elementary School property B. Clayton Goodman III CvuntyAdministrator B. Clayton Goodman III County Administrator. G~UNTY ADMINISTRATOR'S C{~MMENTS: This report is being submitted on behalf of Board member Ed Elswick. SUMMARY CAF INFaRMATIC~N: Mr. Elswick has discussed in general terms his desire for the Bent Mountain Elementary School when once closed to be used by the Bent Mountain community as a "community center". Attached to this summary report, please find a memorandum which was developed by Mr. Elswick in conjunction with Pete Haislip, Dan O'Donnell and myself. FISCAL IMPACT; See attached report ALTERNATIVES: This matter is being presented in a work session and no vote is possible under a work session. It is requested thatthe Board of Supervisors provide staff with instructions on how to proceed with r. Elswick's request. STAFF RECOMMENDATION: T0: BOARD OF SUPERVISORS FROM: ED ELSWICK CLAY GOODMAN DAN O'DONNELL PETE HASILIP DATE: APRIL 22, 2010 SUBJECT: BENT MOUNTAIN ELEMENTARY SCHOOL At the close of the current school year, the Bent Mountain Elementary School property will no longer be used by the County school system. Mr. Elswick reports that the Bent Mountain community would like to utilize the property as a community center. Doing so will allow residents to continue using the facility and acreage, as a focal point for activities that enhance community togetherness and quality of life in the area. Mr. Elswick also reports that citizens in the community have requested that the school property be converted to aCounty-owned, recreation center under the administration of Parks and Recreation, with coordination of activities jointly managed with local civic organizations. Mr. Elswick believes that In accordance with citizen desires and County planning, the proposed use is the most suitable utilization of the property. Planned Activities Various activities are currently conducted in the building and grounds. Parks and Recreation participates with local organizations with some and the community determines others. A small library is located in the building. Citizens plan to greatly increase the utilization of the property. Currently anticipated activities include: • Cafeteria Saturday morning breakfast Friday night fish fry Outside picnic food -sporadic events • Gymnasium Blue Grass concert Symphony and other musical performances Theatrical performances Old-fashioned barn dance Dinner theatre Bingo fund raiser Basketball, volleyball and other open athletic events Page 1 of 4 Library Continue as is School Building Art show Extracurricular children's activities Adult education Grounds Various athletics Kids play nights Community picnics Amphitheatre for playslconcerts Pet show Arts and crafts show/sale Citizens are very active in civic affairs and are enthusiastic about creating a community center with the property. Community cohesiveness, pride and recreation will be greatly enhanced with this utilization of the property. Many of the planned activities will draw attendees from surrounding areas. The facility's utilization can be a show piece for the County rather than a sparsely utilized facility or one controlled by outside interests. Mr. Elswick believes that these are some of the planned activities to be conducted at the facility if a community center was established. FUNDING Initially limited funding from the County will be required. As fund raising activities planned by local organizations are organized and completed, it is anticipated that all operating expenses will be covered from those revenues. Donations and grants will be pursued and are very likely to materialize. Roanoke County will be asked to front the cost for startup to provide the volunteers with an opportunity to raise funds for operations. Eventually, after one year, Roanoke County will only be asked to fund existing costs such as mowing the ball fields, maintaining the library and P&R programs which may be scheduled at the proposed community center. Identified costs to open the facility are listed below: Capital Costs: A preliminary investigation conducted by county staff found that the building was in general good condition, but that a portion of the roof needs to be repaired. The HVAC system is at its projected useful life and need to be replaced. Mr. Elswick proposes that the capital cost estimate of $120,000 be paid by the County and School Board. He asks that the capital costs be shared $60,000 - $60,000 each by the County and School Board. Future capital costs would be borne by the County and School Board on a fifty -fifty per cent basis. Operating Costs: A preliminary report was prepared by county staff listing a range of cost to operate the facility between $47,860 to $63,160. Mr. Elswick believes that the cost to operate a community facility will be much less than the cost to operate a school. The operating costs are broken out as follows: Page2of4 Utilities -Currently schools is paying approximately $30,000 annually in utility costs. This is mainly electrical cost. The facility is served by a well and septic tank. No money has been built into the cost summary for maintaining or replacing the well or septic tank. Mr. Elswick believes that the utility cost can be maintained at $10,000 due to planned activity level. During a recent discussion, staff and Mr. Elswick agreed to list as utility estimate cost of $25,000 annually. To establish one phone line and one Internet service will cost approximately $2,000 annually. Maintenance of Grounds -The P&R Department already maintains the ball fields and surrounding areas. No cost is included in this estimate for the ball fields. To maintain the grounds now being maintained by schools; at P&R current rates, it will cost $6,860. Custodial -County staff estimated custodial work for five hours per day, three days per week. This would cost approximately $16,000 annually. Mr. Elswick hopes that the volunteers can supplement this service and reduce the cost to the County. Insurance -Estimated cost is $4,500 annually for coverage of the building for liability and casualty. Cost Summary - Utilities $27,000 Maintenance of Grounds $ 6,860 Custodial $16,000 Insurance 4 500 Total Operating Cost Estimate $48,160 Mr. Elswick reports that Roanoke County would have to support the facility during its start up and proposes to fund this service from the Roanoke County operating budget. To do so will require other cost items to be reduced or eliminated or the BoS increase a specific budget by same amount. Mr. Elswick also briefly discussed the option to use the BoS contingency which has budgeted for FY 2011 $100,000. The capital and operating cost for the first year is projected to be $108,160 if the School Board will provide match of $60,000 for capital costs. Page3of4 Community Volunteer Base - At this time, no group has been identified which could become the managing entity for the proposed community center. Mr. Elswick proposes that before any work is initiated; that the volunteers are asked to form an entity which is a 501 c (3} organization able to accept donations from the general public and can operate the facility. Once created, the organized volunteer entity would be asked to prepare a business plan for the operations of the facility. The business plan would be reviewed by the BoS and if acceptable, a Memorandum of Understanding or agreement could be developed. His plan is for the volunteer organization to become establish and then move forward with plans that after one year, the additional operating cost to the County will be supported by the volunteer organization. Future capital costs would remain the responsibility of the County. Page 4 of 4 ACTION N0. ITEM N0. AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 2010 AGENDA ITEM: Work session to discuss the proposed fiscal year 2010-2011 budget SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to discuss several items related to the proposed fiscal year 2010-2011 budget: • Conversion of a 32 hourlweek part-time clerical position to a full-time classified position to support the Records and Vice units in the Police Department o Upgrading this part-time position to a full-time Records Clerk will cost an additional $15,815 annually (8 hours additional perweek plus full benefits). This cost will be covered by a reduction in contracted SPCA fees of $14,145, with the remaining $1,670 in costs covered by reducing small equipmentand supply purchases in the Police Department budget. • Contributions to outside agencies • Other questions from Board of Supervisors members N ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 2010 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted inconformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfullyexempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Onlysuch public business matters aswere identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. ACTION NO, lT'EM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA fTEM: SUBMITTED BY: APPROVED BY: April 27, 2D1 a Resolution of congratulations to Glenvar High School'~Vresfling Team far winning the Virginia High School League ~IIHSL} State Group A Championship ~a~ Certificate of recognition to Kahlil Carazo forwinningthe 112-pound division VHSL State championship fib} Certificate of recognition to Zach Hill for winning the 1~0- pound divis~ion'VHSL State championship ~c~ Certificate of recognition to Alex Asimakopulos for winning the 189-pound division VHSL State championship Deborah C. Jacks Deputy Clerk to the Board B. Clayton Goodman III County AdministratorJ~~ COUNTY ADMINISTRATOR'SOOMMENTS: SUMMARY O'F INFORMATION: TheGlenvarHigh Schoolwrestlingteamwan itsthird VHSL State GroupAChampionship in four years on February 20, 2010, The team championship was established with a concluding score of 1 ~o, a remarkable 20 points over the second place tearr~. In addition tv winning the team championship, Kahil Carazo won the 112-p~und division, Zach Hill won the 18f~-pound division and Alex Asimakopulos won the 189-pound division. The team is coached by Kevin Clifford. Along with the wrestlers and their families, Coach Clifford and Principal Joe Hafey will attend the meeting. All assistant coaches are invited as well. Superintendent Dr. Lorraine Lange will attend to represent Roanoke County Schools. ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 2010 RESOLUTION OF CONGRATULATIONS TO GLENVAR HIGH SCHOOL WRESTLING TEAM FOR WINNING THE VHSL STATE GROUP A CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Glenvar High School Wrestling Team won its third Virginia High School League State Group A Championship in four years at the Salem Civic Center on February 20, 2010; and WHEREAS, the team championship was established with a concluding score of 140, a remarkable 20 points over the second place team from Galax; and WHEREAS, the team had seven state qualifiers, of which all placed in the top seven at the state tournament; and WHEREAS, Kahlil Carazo won the Highlanders' first title with a 10-3 decision over Northampton in the 112-pound division; and WHEREAS, Zach Hill earned the team's second individual title with a 9-4 decision over Castlewood in the 160-pound division; and WHEREAS, Alex Asimakopoulos won in an overtime decision against Clark County in the 189-pound division; and WHEREAS, the Highlanders were also Three Rivers District and Region C Champions; and WHEREAS, the Highlanders are under the dedicated leadership of Head Coach Kevin Clifford, Assistant Coaches Cecil Coleman and John Altizer and are managed by Page 1 of 2 Katie Cundiff. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the members of the GLENVAR HIGH SCHOOL WRESTLING TEAM: Trey Allen, Alex Asimakopoulos, Jason Ayers, Courtland Biddle, Sean Biddle,AlexBurke, Kahlil Carazo, Kyle Clifford, Jacob Cochrane, Jeremy Dolan, Cody Fischer, Clay Francisco, Andrew Fridley, DJ Gearhart, Richard Gleason, Logan Hamblett, Corey Hancock, Tyler Haynie, Cole Herndon, Zach Hill, Chris Howell, William Osbourne, Jake Roberts, Jamie Rogers, Tyler Tate and Camren Wynn foran outstanding performance, their athletic ability, their team spirit and their commitment to each other; and BE IT FURTHER RESOLVED, thatthe Board of Supervisorsextends its bestwishes to the members of the team, the coaches and the school in their future endeavors. Page2of2 ACTION N0. ITEM N0. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 27, 2010 Public hearing for the proposed budget for fiscal year 2010- 2011 and the fiscal year 2011-2015 Capital Improvements Program Brent Robertson Director of Management and Budget B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a public hearing for the proposed annual budget for fiscal year 2010-2011 and the fiscal year 2011-2015 Capital Improvements Program. A summary of the proposed budgetwas advertised in the Roanoke Times on April 20, 2010, and a summary of the budget and information previously discussed with the Board regarding the proposed budget was distributed to all Roanoke County libraries. Beginning late fall, the Board and staff worked closely together to review local revenue estimates, state funding issues, capital improvement projects and other costs of operations. In addition, the Board has met with the School Board, hosted presentations from operating departments and Human Service, Cultural, and Tourism agencies to hear and then consider each group's budget requests forfiscal year 2010-2011. This overview outlines the major issues and service levels that have been addressed in priorwork sessions. The remainder of the budget process is as follows: • May 11, 2010 First reading of the appropriation ordinance • May 25, 2010 Second reading of the appropriation ordinance • May 25, 2010 Adoption of annual budget and capital improvements plan County of Roanoke o` ~~ . z ~J i\ ,~ a/ Proposed Budget Fiscal Year 2010-2011 April 27, 2010 Prepared by Department of Management and Budget www. roanokecountyva.gov \ 1838 ~ti z \p . R~ NCO 4 •~p G7 a/ \ 1838 / County of Roanoke Proposed FY2010-2011 Budget Table of Contents County Administrator's Message .............................................. 1 Financial Summaries ............................................................... 9 General Government Revenue Summary FY09-10 .................... 9 Revenue All Funds ............................................................. 11 Expenditures All Funds ....................................................... 12 General Government Revenue ............................................. 13 General Government Expenditures ........................................ 14 State Budget Overview FY10 and FY11 ................................ 15 Fire/Rescue Proposed Ambulance Rate Increase .................... 16 Department Expenditure Summary ........................................ 17 Departmental Budget Reduction Summary .............................. 19 Departmental Personnel Reduction/Addition Summaries............ 25 Capital and Funding ....................................................... 29 FY2011-2015 Capital Improvement Program -Funding Summary 29 Capital, Economic Development Incentives and Debt Summary.., 30 Contribution Requests ............................................................. 31 Social Services Agencies .................................................... , 31 Health and Human Services Agencies .................................... 31 Cultural, Tourism, and Other Agencies ................................... 32 Dues and Memberships ....................................................... 33 Overview of Significant Budget Reductions ............................... 35 Summary of Budget Reductions FY09, FY10, and FY11............ 35 Roanoke County Schools ........................................................ 3l Budget Summary ............................................................... 37 ~ti z \p . R~ NCO 4 •~p G7 a/ \ 1838 / County of Roanoke County Administrator's Proposed Budget FY2010-2011 I am pleased to present the Proposed FY2010-2011 Budget to the Board of Supervisors and the citizens of Roanoke County. The proposed budget supports the Board's guidelines, goals, and fiscal policies and is balanced within the current tax rates of $1.09 for real estate, $3.50 for personal property, and $3.00 for machinery and tools. The budget has been constructed utilizing an open and collaborative process that included the Board of Supervisors, School Board, county and school staff, and our FY~0~1 ~~t~l G r~ss D~cratin~ ~~~~et citizens. There are still many ~~~~~~~+~ challenges to be faced as the , F,,.,~ recent economic tribulations ~~~° have changed the '~t8«,3' ~~ ~.~ organization and the y This proposed a~~t ~u~~ communit . ~.~~4 budget is the start of ~.'r: l~}li ~l~ FIJ f' important conversations that ~.~~~ should take place internally in the organization and externally in the community over the next budget cycle Economic Environment The FY 10-11 budget was developed during one of the most challenging economic environments the County has ever faced. The global recession that began in late 2007 has affected national and regional economies and has produced a number of disruptive trends including-unstable real estate markets, record unemployment, low consumer confidence, rising energy and health care costs, asystem-wide credit crunch, and a volatile stock market. These trends have had real and immediate impacts on local resources which have directly affected the decisions our elected officials have had to make in regard to the types and level of services that our residents have come to expect from their government. while there is still a great deal of uncertainty and volatility affecting current economic conditions, some leading economic indicators are showing modest improvements in the first quarter of 2010. Consumer spending, home starts/sales, corporate profits, industrial production, and non-residential fixed investment are all showing positive signs. while these indicators provide optimism for improving economic conditions, local revenues have not yet seen a rebound. ~. C~mp~n~nt Un~t~' ~ °~_. __. _ _ Sc~~al~ ~1~.3 Process Our current economic environment dictates that Roanoke County must face the reality of streamlining our organization while at the same time attempting to establish reasonable expectations for the role of local government in a time of significantly reduced revenues. Given these difficult times, the Board of Supervisors provided several basic guidelines for staff to follow in developing the FY 10-11 budget: • No tax increase • Minimize the impact/disruption of delivery of direct services to citizens • Preserve County positions-to the extent possible • Avoid furloughs or other compensation reductions The proposed budget achieves these guidelines; however, it has been a difficult task. Like other local governments, Roanoke County has been faced with a structural imbalance in its budget over the last several years and has had to make significant budget adjustments over this period to bring expenditure trends in line with revenue growth, with additional adjustments likely to be needed in the future. In order to achieve the Board's guidelines while making real expenditure reductions, it was necessary to begin with establishing operational priorities at the departmental level and then allocating resources in a manner to support these priorities. Departmental Business Planning -Departmental budget planning for FY10-11 began in October, 2009. Instead of initially focusing on budget cuts, departments first evaluated their existing business plans to ensure strategic goals, objectives, and desired outcomes represented the core values and services that citizens expect from their government. After this review, departmental services/activities were prioritized so that the highest priority services clearly supported the stated goals and objectives. Services/activities that did not clearly support departmental strategic goals were subj ect to reduction or elimination when considering "targeted" budget cuts. Budget Team Review - In November 2009, each operating department, including constitutional officers, presented their revised Business Plan to a Budget Team comprised of senior administration, budget staff, human resource staff, and finance staff. The team evaluated departmental goals, objectives, outcomes, and prioritized services looking at these in relation to county-wide goals and policies and negotiated with the department director any necessary changes. In January, 2010 operational departments were given a budget "target" with which to formulate their FY 10-11 budget. The target allocation is an amount of funding based on current year adopted budgets. Targets for FY 11 represented approximately 90% of their currently adopted operational and capital budget-or a 10% reduction. Full-time personnel costs were excluded from the reduction calculation. In February, 2010 department directors began presenting the impact of "target" budget reductions on their approved Business Plan to the Budget Team. The team evaluated the proposed reductions in the context of the department's stated goals and priorities and negotiated any necessary changes to their targeted reduction. 2 Fund Summary Increasel Increasel FY09-10 FY10-11 (Decrease) $ Decrease General Fund $ 186,756,550 $ 189,591,423 $ 2,834,873 1.52% Component Unit Schools 165,831,434 156,712,702 (9,118,732) -5.50% Capital Projects Fund 9,735,772 5,930,091 (3,805,681) -39.09% Debt Fund 8,034,018 8,014,835 (19,183) -0.24% Internal Service Fund 949,956 1,273,583 323,627 34.07% Total $ 371,307,730 $ 361,522,634 $ (9,785,096) -2.64% Revenues The total FY2010-2011 revenue budget for Roanoke County's General Government Fund is projected to be $167,757,695. The revenue budget, including all county funds and schools is $361,522,634. The total revenue budget, net of all inter- and intra-fund transfers is $252,707,124. To~~l ~nera~ ~u~~~~r~~nt ~~v~nu~ While we have always kept FY~]~-D7 thrauh F~'1U-11 a watchful eye on year-to- ~'~~~~~'~~ date revenue collections and regularly updated revenue ,~~~.~r~.;;~rt;: forecasts, our current fiscal climate dictates that 'r~},.~'~~:: continuous revenue budgeting be a top priority; however, even with this E}},~~~, emphasis it is important to be aware of the pitfalls of E}'~'~" estimating future revenues ~~;,,~f,,, in this unstable economic environment. Based on the ~~~~~~~ 'economic changes we've ~rri~i ~5r9m:~' Arhid ~n9ga~t Prr~ee~: ri °~ ~~'-~ ~~~~ ~~ ~~'~i~ experienced over the last *T`"~~"fi~~'e`'i~s~'1'~'~'„ra'.a5~#~ ,~ several years, the "cause and effect" assumptions utilized by financial models to project revenue growth have been altered, making it very difficult to anticipate the pace (timing) and magnitude of change in financial and economic drivers. This situation calls for carefully identifying the assumptions used and then closely monitoring the assumptions to ensure they remain valid. In addition, the unstable environment suggests that a more conservative approach be utilized, even though economic recovery could occur at a faster pace than estimated. 3 Overall, Roanoke County's FY10 revenue is expected to contract by 5%, with 0.5 % growth projected for FY 11 and an additional 1 % growth projected for each of the following three years. Several important assumptions for revenue projections over the next few years are as follows: • Real estate revenue - FY2009-2010 growth will be slightly under projections; however, overall growth for 2011 will FY~Q 11 ~~ner~l ~~vernrrr~nt R~vnnu~e remaln poSltlve, Wlth +1% ~~7f7~~,~~g growth (combined new ~h~J~~ t~~ ~~~'~~~ construction and ~r~°~~ ~~~~~a°~~~~ ~,~~ reassessment), continuing with r~ti~~~<<,,~~ moderate growth of 1 % per ~~~~'~ year for each of the following ~on,m~~nw~~~th~ 5.G3 three years. • ~~~ r~~~~~~ ra~~5 Personal Property -Current t 0 year's growth will be flat, with ~~~8~~~~, r~~~s_ °, 2% growth anticipated for ~~~~~''~~~ ~~°~~ ,~ FY 11 and 3 % proj ected for the '~~~a w years beyond. While used car values have rebounded strongly from last year and are expected to remain stable in the near future, low new car sales are expected to offset most of the gain. Local business investment in personal property is projected to remain lukewarm. Slow-to-moderate recovery over time is projected. Sales Tax -Collections are expected to decline by almost 3% for FY10; however, recent estimates of increased consumer spending push growth estimates to 3% for FY11 and beyond. Other Local Revenues - In general, current year's estimate is expected to be flat or below last year's collections. Minimal growth is projected for FY 11 with growth at a slightly greater pace beyond FY 11. One area of concern is the Telecommunications Tax. These are pooled funds collected by the state and allocated to local governments. Language is included in the state budget allowing several state agencies to take these pooled funds for various needs. This would reduce the allocations to localities. Commonwealth -State revenues for FY10 have been reduced $850,000 based on mid-year reductions due to the state's budget shortfall. Additional state reductions of $550,000 are anticipated for FY1 1, bringing the total budget reduction adjustment to $1.4 million. With uncertainty regarding the pace of state economic recovery and the political nature of state appropriations, this category is proj ected to be level-funded in succeeding years. Rescue Transport Fees -While no tax increases are proposed for this budget, there is one fee increase that has been included in the proposed budget. In the past, the Board has supported keeping the BLS and ALS transport fee at a rate that would maximize Medicare reimbursement rates. The last time these rates were increased was 2007 and since then Medicare allowable payments have increased to a point where it will be beneficial to raise our fees. The proposed fee increase will generate approximately $130,000 and will be used to off set the cost of additional Fire and Rescue staffing previously approved by the Board. 4 Operational and Capital Budgeting When revenues began declining in implementing sizeable expenditure reductions through attrition, s and capital deferrals and cuts. While the Board and staff worked hard to reduce budgets during this period, the County has also been required to meet notable increases in operating expenditures due to obligations and mandates that resulted in the need to increase budgets in specific areas. In addition, the current economic situation has 2008, and through the present, Roanoke County began reductions including operational decreases, position ~JCh2r [~~~er~ki 7 ~ •• ~~+•~ Fsu~irl ,. 01~n . resulted in the shifting of Tr~rl}~ ~h..i~{~r~~~l~ workload responsibilities- reducing it substantially in some areas while increasing it in others. Cnnstit~tifln~l [)Ffi~r:rs ~.~~a udi~•~I rlcrrirritratia~ ~~~ ~,~~~ - - -~M~n~q~n°err~~r~ire~ 1•~'~' •~ ?~.lali•:.Sa~s~~Y 1 ~ ~{. •-~ ~uiriinti~ia.v ~4rYR~} ~.~~ H.Ir71un ~Lr~~rt_ jo.~~~. .: ~C~•:~r •D~F+:~rvrKrital ti .~'K, In developing the FY10-11 budget, various strategies and tactics were considered and have been proposed in order to fulfill the County's obligations, satisfy the goals of the community, meet the budget objectives directed by the Board of Supervisors, and produce a balanced budget. These considerations include, but are not limited to, the following: • Departmental operations ~ Service enhancements • Personnel considerations ~ Service consolidation ~ Capital funding considerations ~ Fleet reduction Departmental Operations Funding for operations -Beginning in FY08-09, departmental operational budgets have been reduced each year, a symptom of declining revenues caused by the extended global recession. Mid-year reductions in FY09 totaled $760,000. Operational reductions of $2.8 million were recognized in the adopted FY10 budget, and the proposed FY11 budget reflects yet further operational reductions of $2.1 million which includes $1.1 million of savings recognized through elimination of vacant positions. While the collective sum of these reductions over the last 2 and a half budget cycles is significant, no services were eliminated and existing services have been minimally impacted. However, there is a limit to the amount of reductions to operational funding that can occur while still providing effective services. The effect of these reductions will make it difficult for services to be maintained at their current levels over the long term. Reductions in part-time employees, overtime, maintenance and repairs, training, computer 5 FY~.~11 ~r:rlera~ ~~~v~~nrrre~rt E~c~r=nd~tur~s ~~7r757f~~3~ f -~- riF' livi~~fr~s~ 1.~.. 4, ~~ _ ~~ ~~r~~r~l ~~u~rr~m~e~~ ~x~~r~d~tur~s sz =.~o~,.a~a a~ci,c~u~a,t~au ~.zs~ i 1. ; °Jl^l.ii9l` ~,5% i0.s7fh:l.nll} 's~.U+~LF,CIU~J ,8.7~: -5.9 -~~.~~ ~~ ^~ general ~r~n=titutional luclicial Management F~u~lir5afery ~f.~flllfll.i~fr]~I{r~ ~ffH:{.'IS ~L~~IIIf1li~frl~IQf1 ~''f~'l{`.$ -~.~s ~~. Camm~nit~ HumanSerumce~ replacement, fleet replacement, and other operational staples combined with the added stress on employees of providing the same level of service with fewer resources will ultimately diminish some services. If economic recovery occurs slower than anticipated, service priorities must be adopted in order to identify the services that are most important and allow the consideration of eliminating less important services. Personnel considerations -Roanoke County's largest expense and greatest tool in providing services to our citizens is personnel. In order to effect noticeable reductions in overall expenditures, personnel positions must be reduced. Competing with this need to reduce personnel costs is the constant pressure of the need to fund benefits increases. • Reduction of positions -Consistent with the boards direction to protect employees by avoiding layoffs, 19 vacant classified positions are proposed to be eliminated from the FY 11 budget through attrition. 15 of these positions are General Government Fund positions and result in a savings of $942,000. The remaining 4 positions are eliminated out of the grant fund due to the loss of grant monies used to fund the position. ~ Salary increases - No employee raises are budgeted for FY 10-11. This will be the second straight year that employees will not receive a salary increase. • Employee benefits - VRS rates for County employees increased 1.1 % costing approximately $511,000. Initial estimates of the retirement rate increase were considerably greater due to investment losses by the system; however, a partial rebound in investment earnings and an updated actuarial study minimized the rate increase. In addition, employee health insurance premiums will increase by approximately 14%, however, surplus health insurance reserves will be allocated to cover this cost and no increase will be passed along to the employee. Capital Funding Considerations Over the last several years, a significant amount of capital has been reduced or eliminated to help balance the budget. While these actions have ashort-term benefit, there are long-term implications that have to be considered. In order to balance the budget for FY09-10, approximately $2.8 million in capital funding was eliminated or deferred. The proposed FY 10- 11budget isbalanced by eliminating or deferring an additional $437,537 of capital funds. Initial 6 capital reductions included the elimination of $500,000 in VDOT Revenue-Sharing funds; however, this item was added back to the budget for FY11 only and funded by budgeting $177,981 in insurance reserves to cover this non-recurring cost. Economic development incentives are contractual agreements that reimburse new economic development prospects for specific taxes in exchange for locating in the County. For FY10-11, $774,177 of these reimbursements expired and represents expenditure savings. A portion of this drop-off is included in the Schools revenue-sharing formula, a portion is utilized for debt service and a portion is used as savings to the General Fund to help balance the budget. Service Enhancements Even though much of the attention of budget development has centered on operational and capital reductions, Roanoke County continues to move forward with services and capital needs that are important to the community: • Schools -One of the Board's top priorities has always been education. Based on the previously approved revenue-sharing agreement, the County transferred an additional $3,000,000 for school operations to off set a portion of the severe reductions the School Board received from the state budget. Consequently, the schools were able to balance their budget without teacher layoffs. • Capital -The proposed budget includes an additional $300,000 allocation to the joint County/Schools capital account to fund future capital projects for both entities. • Fire and Rescue - 4 additional Firefighter/Paramedic positions were approved by the Board at an annual cost of $223,000 to round-out the staffing needs at the recently opened north county station. As mentioned earlier, this cost would be partially off set by an increase in the Rescue Transport Fees totaling approximately $130,000. • Social Services - 4 Eligibility Workers were previously approved by the Board to alleviate substantial increases in the eligibility workload caused by the economic downturn. This cost will be offset by state reimbursements normally at a rate of 80%. • Libraries -While the projected opening of the new south county library will be at the start of FY 11-12, 2 additional positions have been included in the proposed budget to support the planned opening. The cost of these positions is $115,161. • CommIT - An additional Communications Technician has been added to support the recently implemented Motorola digital radio system. The addition of this position will avoid approximately $440,000 in maintenance and installation costs when the warranty contract expires in 2012. • Green Ridge Recreation Center -Green Ridge opened in December 2009 and membership and daily visitor counts are well above initial projections. The operating costs, fully-funded through fees charged by the Center, are included in the Fee-Class section of the proposed budget. There is no General Fund supplement for Green Ridge Recreation center operating expenditures. 7 Service Consolidation Cross-functional work team - In looking for additional ways to reduce county-wide expenditures, managers of Parks, Recreation and Tourism and Community Development investigated the possibility of combining several work crews who had similar skill-sets to form a cross-functional work team who could perform the basic responsibilities related to both areas- drainage projects and park construction projects. The development of this cross-functional team allowed the reduction of 3 vacant positions (2-Parks, Rec and Tourism and 1-Community Development) while still completing their core objectives related to parks construction projects and drainage maintenance and construction projects of Community Development. Emergency Communication Center Merger with Vinton -During budget development, the Board approved the merger of the County's Emergency Communication Center with the Town of Vinton's E-911 Center. The merger is expected to save dollars through efficiencies and cost avoidance in the future. With this merger, CommIT will absorb 7 dispatch positions from the Town; however, Vinton will reimburse the County for these positions. Fleet Reduction Based on conversations with the Board during budget work sessions, staff has initiated a process to review the current policies that pertain to the nature and use of county vehicles. In addition, the review process is also taking a look at the current size of the fleet (vehicle count) and is evaluating the need of each vehicle assigned to departments. While the goal of this analysis is to reduce the number of vehicles in the fleet, it is important to keep in mind that as a service provider, vehicles are a critical tool in providing many services. Care must be taken not to negatively impact important services that require a vehicle. While this assessment is not yet completed, staff will provide the Board with a report outlining the reductions to the fleet in late spring. Conclusion This budget was not balanced with gimmicks and quick-fixes; it was balanced with old fashioned hard work and the dedication of its participants. I would like to thank the Board of Supervisors, School Board, county and school, partner agencies, and all other stakeholders for working through this difficult task in a constructive and professional manner. The proposed budget takes into account our current economic climate while still focusing on the core services of government that our citizens have come to expect. However, there are still many challenges ahead. While some national economic indicators show signs of an improving economy, we cannot assume economic recovery is here and sustainable. As stated to the Board during budget work sessions, changes in national economic trends can take between 12-24 months to be reflected in local revenues-especially for property taxes. Even when economic growth is sustained, it is expected that revenue growth will be only half for what is was prior to the recession. The budget process does not end when the FY10-11 budget is adopted. 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R~ NO ~~ A" r u ~ , ~a/ 10 \ 1838 / Roanoke County Adopted FY09-10 and Proposed FY10-11 Budget April 27, 2010 Revenues General Fund General Government Communications & Information Technology Emergency Communications Center Comprehensive Services Law Library Public Works Projects S B &T Building Recreation Fee Class Internal Services -Information Technology Criminal Justice Academy County Garage Total General Fund Debt Service Fund -County Capital Projects Fund Internal Service Fund School Operating Fund School Nutrition Fund School Debt Service Fund School Grants Fund School Capital Fund School Textbook Fund School Bus Fund School Laptop Insurance Reserve Regional Alternative School Total Revenues All Funds Less: Transfers Total Net of Transfers Adopted Proposed FY2009-2010 FY2010-2011 $ 166,793,434 $ 167,757,695 - 7,426,475 2,287,400 - 7,079,647 6,928,000 46,648 46,648 182,922 130,359 444,580 444,580 2,954,856 4,349,904 4, 758, 751 - - 202,212 2,208,312 2,305,550 $ 186,756,550 $ 189,591,423 $ 8,034,018 $ 8,014,835 9,735,772 5,930,091 949,956 1,273,583 137,909,128 128,821,750 5,521,806 5,612,000 11,341,461 14,045,634 5,448,137 5,256,311 2,422,257 859,933 1, 580, 030 913, 074 810,000 910,000 406,500 294,000 392,115 - $ 371,307,730 $ 361,522,634 (103,468,215) (108,815,510 $ 267,839,515 $ 252,707,124 11 Roanoke County Adopted FY09-10 and Proposed FY10-11 Budget April 27, 2010 Adopted Proposed FY2009-2010 FY2010-2011 Expenditures General Fund General Government General Administration $ 3,269,742 $ 3,043,350 Constitutional Officers 12,614,359 12,935,334 Judicial Administration 964,058 861,232 Management Services 3,621,418 3,308,123 Public Safety 23,543,490 23,585,529 Community Services 11,729,632 11,381,997 Human Services 18,534,539 18,462,268 Non-Departmental 8,090,994 10,586,967 Transfers to School Operating and Dental Insurance 60,543,358 63,543,358 Transfers to (from)Capital Fund (74,836) (1,695,451) Transfers to Debt Service Fund 16,501,324 17,327,207 Other Operating Transfers 7,455,356 4,417,781 Total General Government $ 166,793,434 $ 167,757,695 Communications & Information Technology $ - $ 7,426,475 Emergency Communication Center 2,287,400 - Comprehensive Services 7,079,647 6,928,000 Law Library 46,648 46,648 Public Works Projects 182,922 130,359 S B & T Building 444,580 444,580 Recreation Fee Class 2,954,856 4,349,904 Internal Services -Information Technology 4,758,751 - CriminalJustice Academy - 202,212 County Garage 2,208,312 2,305,550 Total General Fund $ 186,756,550 $ 189,591,423 Debt Service Fund -County Capital Projects Fund Internal Service Fund School Operating Fund School Nutrition Fund School Debt Fund School Grants Fund School Capital Fund School Textbook Fund School Bus Fund School Laptop Insurance Reserve Regional Alternative School Total Expenditures All Funds Less: Transfers Total Net of Transfers $ 8,034,018 9, 735, 772 949,956 137,909,128 5,521,806 11,341,461 5,448,137 2,422,257 1, 580, 030 810,000 406, 500 392,115 $ 371,307,730 (103,468,215) $ 267,839,515 $ 8,014,835 5,930,091 1,273,583 128,821,750 5,612,000 14,045,634 5,256,311 859,933 913,074 910,000 294, 000 $ 361, 522, 634 (108,815,510) $ 252, 707,124 12 County of Roanoke General Government Revenue Summary Adopted FY 2009-2010 and Proposed FY 2010-2011 RP_VP_nl1P_ Real Estate Taxes Personal Property Taxes Other Property Taxes Local Sales Tax Telecommunications Taxes and Fees Utility Consumer Tax Business License Tax Bank Franchise Tax Motor Vehicle License Tax Recordation and Conveyance Tax Hotel/Motel Tax Meals Tax Other Local Taxes Permits, Fees & Licenses Fines and Forfeitures Use of Money and Property Charges for Services Fire & Rescue Fee for Service Miscellaneous Revenue Recovered Costs Commonwealth Federal Total Revenue Transfer from Other Funds Total General Government Adopted Proposed Budget Budget Increase FY 09-10 FY 10-11 (Decrease) $87, 700, 000 24, 590, 000 3, 353, 000 8, 775, 000 4,450,000 3, 625, 000 5, 800, 000 400, 000 1, 900, 000 1, 500, 000 900, 000 3, 500, 000 686, 000 588, 300 782, 000 607, 500 770,400 2,294,016 907,400 165, 700 9,223,125 3,490,000 166,007,441 $87, 905, 000 27, 850, 000 3, 505, 000 8, 560, 000 3, 900, 000 3,661,250 5,440,000 375, 000 1,910,000 1, 247, 000 935, 000 3,430,000 626, 000 508,600 858, 000 355, 000 582, 750 2, 540, 000 1,009,400 175,200 8,424,119 3,490,000 $205, 000 3,260,000 152, 000 (215,000) (550,000) 36,250 (360,000) (25,000} 10, 000 (253,000) 35, 000 (70,000} (60,000} (79,700} 76, 000 (252,500) (187,650) 245, 984 102, 000 9, 500 (799,006) 0 167,287,319 1,279,878 785, 993 470, 376 (315, 617} $166, 793,434 $167, 757, 695 $964, 261 13 County of Roanoke General Government Expenditure Summary Adopted FY 2009-2010 and Proposed FY 2010-2011 Expenditures General Administration Constitutional Officers Judicial Administration Management Services Public Safety Community Services Human Services Non Departmental Employee Benefits Internal Service Charges Miscellaneous Transfers To (From) Debt-County Debt-Schools Schools-Operating Public Works Projects Emergency Communications Cntr Capital Transfer from Capital Fund Schools-Dental Internal Services Comprehensive Services Board Contingency Total General Government Adopted Budget FY 09-10 $3,269,742 12,614,359 964,058 3,621,418 23,543,490 11,729,632 18,534,539 2,109,103 4,465,391 1,516,500 7,464,231 9,037,093 60,066,059 0 2,152,400 5, 593, 786 (5,668,622) 477,299 949,956 4,253,000 100,000 $166,793,434 Proposed Budget FY 10-11 3,043,350 12,935,334 861,232 3,308,123 23,585,529 11,381,997 18,462,268 2,413,760 6, 606, 707 1, 566, 500 7,442,336 9,884,871 63,066,059 130,359 0 4,682,072 (6,377,523) 477,299 934,422 3,253,000 100, 000 $167, 757, 695 Increase (Decrease) ($226,392) 320,975 (102,826) (313,295) 42,039 (347,635) (72,271) 304,657 2,141,316 50,000 (21,895) 847,778 3,000,000 130,359 (2,152,400) (911,714) (708,901) 0 (15,534) (1,000,000) 0 $964,261 14 Roanoke County Overview of Final State Budget FY10 and FY11 prior to Governor's Veto Session Budget Final Final Reduction State Agency/Description FY09-10 FY10-11 FY10 to FY11 Recordation tax distribution - (83,000) (83,000) Rolling Stock locality distribution 5,300 - 5,300 Constitutional Officers - Sheriff (257,189) (58,114) (315,303) Sheriff -per diem reimbursements (187,136) (207,000) (394,136) Commonwealth's Attorney (61,875) (14,912) (76,787) Circuit Court Clerks (68,915) 23,453 (45,462) Treasurers (30,860) (35,753) (66,613) Commissioner of Revenue (37,147) (23,828) (60,975) 599 Funding for Law Enforcement (171,368) (22,575) (193,943) Reduction of local DSS support for operations (1%) (18,000) - (18,000) Library Grant (12,719) (21,125) (33,844) Board of Elections (6,300) (6,000) (12,300) Increase "Flexible" Locality Cuts (+$10 million) - (100,000) (100,000) Total Roanoke County Reductions (846,209) (548,854) (1,395,063) 15 r r 0 N O O N 16 County of Roanoke Department Expenditure Summary Adopted 2009-2010 and Proposed 2010-2011 Expenditure Budget Adopted Proposed 2009-2010 2010-2011 Increasel Budget Budget (Decrease) % Change General Government General Administration Board of Supervisors 353,780 277,709 (76,071) -21.50% County Administrator 284,636 281,926 (2,710) -0.95% Public Information 317,662 329,693 12,031 3.79% Chief Information Officer 155,420 - (155,420) -100.00% Asst Co Administrators 347,687 350,230 2,543 0.73% Human Resources 723,409 719,736 (3,673) -0.51 County Attorney 547,279 546,619 (660) -0.12% Economic Development 539,869 537,437 (2,432) -0.45% Total General Administration 3,269,742 3,043,350 (226,392} -6.92% Constitutional Officers Treasurer 821,830 811,538 (10,292} -1.25% Commonwealth Attorney 1,008,533 1,014,350 5,817 0.58% Commissioner of the Revenue 783,299 767,471 (15,828} -2.02% Clerk of the Circuit Court 1,029,351 1,031,864 2,513 0.24% Sheriff s Office 8,971,346 9,310,111 338,765 3.78% Total Constitutional Officers 12,614,359 12,935,334 320,975 2.54% Judicial Administration Circuit Court 242,191 237,972 (4,219} -1.74% General District Court 44,378 69,940 25,562 57.60% Magistrate 1,655 1,590 (65) -3.93% J & DR Court 18,429 16,586 (1,843} -10.00% Court Service Unit 657,405 535,144 (122,261} -18.60% Total Judicial Administration 964,058 861,232 (102,826) -10.67% Management Services Real Estate Valuation 1,012,033 905,939 (106,094) -10.48% Finance 1,345,901 1,209,751 (136,150) -10.12% Public Transportation - CORTRAN 550,000 525,000 (25,000) -4.55% Management and Budget 276,296 276,893 597 0.22% Procurement Services 437,188 390,540 (46,648) -10.67% Total Management Services 3,621,418 3,308,123 (313,295) -8.65% Public Safety Police Department 11,036,761 10,897,499 (139,262) -1.26% Fire and Rescue 12,506,729 12,688,030 181,301 1.45% Total Public Safety 23,543,490 23,585,529 42,039 0.18% Community Services General Services 4,993,856 4,908,957 (84,899) -1.70% Community Development 4,577,110 4,358,353 (218,757) -4.78% Building Maintenance 2,158,666 2,114,687 (43,979) -2.04% Total Community Services 11,729,632 11,381,997 (347,635) -2.96% 17 County of Roanoke Department Expenditure Summary Adopted 2009-2010 and Proposed 2010-2011 Expenditure Budget Adopted Proposed 2009-2010 2010-2011 Increasel Budget Budget (Decrease) % Change Human Services Grounds Maintenance 2,237,675 2,151,718 (85,957) -3.84% Parks and Recreation 2,299,063 2,226,415 (72,648) -3.16% Public Health 523,935 500,358 (23,577) -4.50% Social Services Administration 5,028,603 5,171,384 142,781 2.84% Public Assistance 4,019,500 4,019,500 - 0.00% Institutional Care - - - 0.00% Contributions 1,203,708 1,041,775 (161,933) -13.45% Library 2,829,875 2,979,341 149,466 5.28% VA Cooperative Extension 93,758 84,382 (9,376) -10.00% Elections 298,422 287,395 (11,027) -3.70% Total Human Services 18,534,539 18,462,268 (72,271) -0.39% Non-Departmental Employee Benefits 2,109,103 2,413,760 304,657 14.44% Internal Service Charges 4,465,391 6,606,707 2,141,316 47.95% Miscellaneous 1,516,500 1,566,500 50,000 3.30% Total Non-Departmental 8,090,994 10,586,967 2,495,973 30.85% Transfers to Other Funds Transfer to Debt-General 7,464,231 7,442,336 (21,895) -0.29% Transfer to Debt-School 9,037,093 9,884,871 847,778 9.38% Transfer to Capital 5,593,786 4,682,072 (911,714) -16.30% Transfer (From) Capital Fund (5,668,622) (6,377,523} (708,901) 12.51 Transfer to Schools 60,066,059 63,066,059 3,000,000 4.99% Transfer to E-9111ECC 2,152,400 - (2,152,400) -100.00% Transfer to Schools Dental Ins. 477,299 477,299 - 0.00% Transfer to Internal Services 949,956 934,422 (15,534) -1.64% Transfer toCPMT-County 2,154,000 1,654,000 (500,000) -23.21% Transfer to CPMT-Schools 2,099,000 1,599,000 (500,000) -23.82% Transfer to Public Works Projects - 130,359 130,359 - Total Transfers to Other Funds 84,325,202 83,492,895 (832,307} -0.99% Unappropriated Balance Board Contingency 100,000 100,000 - 0.00% Addition to Fund Balance - - - Total Unappropriated Balance 100,000 100,000 - 0.00% Total General Government 166,793,434 167,757,695 964,261 0.58% 18 County of Roanoke FY10-11 Budget Development Departmental Budget Reduction Summary Department Departmental Reductions Assistant County Administrators The Assistant County Administrators met their reduction goal by removing a network copier and reducing dues, memberships and delaying a PC replacement purchase. Board of Supervisors The Board of Supervisors reduced furniture purchases and training and travel. A vacant Deputy Clerk position has been eliminated. Chief Financial Officer (previously shown as a part of Finance) The Chief Financial Officer position and operating budget were eliminated. Chief Information Officer The Chief Information Officer position and operating budget were eliminated. Circuit Court The Circuit Court Judges reduced Purchased Services. Clerk of the Circuit Court The Clerk of the Circuit Court met their departmental reduction goal by reducing equipment repairs. This is due to a reduced workload on the equipment. Commissioner of the Revenue The Commissioner of Revenue's primary reduction was inpart-time staffing. This reduction will impact the citizens by possibly creating a longer waiting period during peak periods. Commonwealth Attorney The Office of the Commonwealth's Attorney met its reduction goal by reducing travel, office supplies and books. Communications & Information Technology (CommlT) Comunications & Information Technology is now the combined departments of Information Technology and Emergency Communication Center (ECC). To meet the reduction goal, CommlT reduced Software Support, Professional Services, Telephone lines, Equipment Repairs and Technology Equipment Replacement. These reductions will result in slower response times to customer needs; impact the departments' ability to provide equipment and services for the organization; impact staff training and recognition; and impact contingency funding. Community Development Community Development's reduction came from the elimination of 4 vacant positions--Planner II, Customer Service Rep., Transportation Planner, and MEO I. In additon, operational reductions were taken in the areas of technology replacement, purchased services, and misc. operating costs. (2,440) (54,347) (173,878) (155,420) (4,219) (10,340) (7,843) (2,637) (102,624) (264,214) 19 County of Roanoke FY10-11 Budget Development Departmental Budget Reduction Summary Department Departmental Reductions County Administrator The County Administrator's Office is meeting the reduction goals by reducing funding for Special Events. County Attorney The County Attorney's Office reduced funding for Professional Services which could impact the ability to retain outside experts, process servers or to pay for court costs; Eliminated a blackberry which will adversely affect collection attorney's communication. Court Service Unit Court Service Unit primarily met their reduction goal by reducing the amount of purchased services for detention ($95,030). Economic Development Economic Development will meet their reduction by not being a FY10-11 VEDA Sponsor ($1,500), reducing Dues and Membership participation, Travel (Marketing) and Professional Services (EDA). (3,807) (3,473) (122,261) (7,393) Elections (11,739) Elections met their reduction goal by decreasing the number of poll workers hired (part-time salaries). This will result in less staffing at precincts and has the potential to create longer waiting times for the voters. Finance (29,755) Finance proposed an organizational structure change to their payroll division effective July 1, 2010. This reorganization will result in the elimination of a vacant Payroll Technician, a reclassification of a Payroll Clerk to a Payroll Technician and the addition of one part-time Payroll Clerk. Fire and Rescue (130,414) Fire and Rescue met their reduction goal by reducing Overtime allocations, Part Time, Volunteer allocations to both Fire and Rescue, Contractual Services, Uniforms, Training, Fire Equipment, Decals for volunteers, and eliminating Annual Volunteer Appreciation Banquet and Facility Rental. These reductions will impact the departments' ability to follow NFPA recommended replacement guidelines for protective equipment. This will result in protective clothing only being replaced when unsafe, with uniforms being worn longer. The reduction in Overtime may result in some units being taken out of service depending on the incidents and overall health (sick leave) of the department. Overall the Department's budget may impact their ability to absorb unexpected overages in fuel or apparatus repairs, as it has done in the past. General Services (144,130) General Services met their reduction by reducing funding to purchase Replacement Cans, reducing Part- TimeCustodial personnel, Eliminating cosmetic repairs to buildings, and reducing various line items in various division budgets. These reductions impact the departments' ability to provide containers to residents; provide preventive maintenance and/or repairs to buildings; provide welding services to Parks, Rec & Tourism; and cleanliness of County buildings . 20 County of Roanoke FY10-11 Budget Development Departmental Budget Reduction Summary Departmental Department Reductions General District Court 25,562 General District Court was able to meet their reduction goal by reducing office supplies and telephones; however, current economic conditions made it necessary to increase Court Appointed Attorney fees by $30,000 to meet expenditure demands. Human Resources (15,066) The Human Resources department primarily met their reduction goal by reducing tuition reimbursement and training and education. These reductions still leave $20,000 in Tuition Reimbursement that will be disbursed on a first come, first serve basis. The Department did not receive the additional funding requested for NeoGov ($7,500), aweb-based program used for recruitment and application submission. Additional line items may need to be reduced to accomodate this purchase. J & DR Court (1,843) Juvenile and Domestic Relations Court reduced their telephone line item to meet their reduction goal. Library (58,558) The Library will meet their reduction by being closed 4 hrs on Sunday at HCt/419; Eliminate paid staff hrs for storytime and reduce delivery schedule to 2 per week at Bent Mtn; Combine storytimes to eliminate sessions with fewer than 15 participants at all branches. They will also reduce the number of books purchased and cancel standing orders for other materials/magazine subscriptions and replace only PC's at Vinton which date from 2001; Replace 1 office PC; Delay all others. Magistrate (65) The Magistrate's Office met their reduction by cutting their Dues and Association Memberships in half. Management and Budget (2,612) The Management and Budget department met their reduction goal by eliminating two Blackberries ($1,000), and reducing Travel and Training ($1,612). Parks and Recreation (215,267) The Parks, Recreation and Tourism department primarily met their reduction by eliminating 5 full-time General Fund positions--Recreation Programmer(2), Special Events Assistant, Parks Maintenance Foreman, and an MEO I. The Parks Maintenance Forman and the MEO represented 2/3 of the P&R Project Construction Team; however, the remaining position will combine efforts with Community Development's Drainage team to complete priority drainage and parks constuction and maintenance projects. These reductions will result in more contracted projects and more reliance on part-time staff. The Parks, Recreation and Tourism budget does not include maintenance funding for the Fleet Service Center or New Fire Station. Projected cost for these facilities is $15,000. 21 County of Roanoke FY10-11 Budget Development Departmental Budget Reduction Summary Department Departmental Reductions Police (113,563) The Police Department was able to meet their target reduction by Suspending the Citizen's Academy and Open House for one year, Realigning Department Personnel in the areas of Community Policing Coordinator, School Resource Officers and Animal Control, Dissolving Explorer Post, Reducing Rape Aggression Defense training to only what is necessary to maintain license certification, Eliminating Child Safety Seat installations, and limiting Clothing Allowance to Investigative personnel. The vehicle replacement account has also been reduced. In addition to the reductions mentioned above, 2 existing positions have been assigned to the Police Training Academy and their salaries are covered through registration fees paid to the academy. Public Health (23,577) Public Health submitted a reduced request for local funding. The FY10-11 request was $23,577 less than FY09-10. However this amount is less than the requested reduction amount of $52,393. Public Information (2,782) The Public Information Office met their reduction goal by reducing Travel and Technology Equipment. The Public Information budget was adjusted to include the transfer of Part-Time Salaries from CommlT to the PIO office (Web Content Manager). Real Estate Valuation (116,742) The Real Estate Valuation department primarily met their reduction goal by reducing Conference and Education expenses, New Data Processing Equipment, and Dues and Memberships. An anticipated vacant Appraiser position was eliminated. In addition to operational reductions, the department eliminated 2 vacant positions--Technical Support Specialist and Appraiser I. The elimination of these positions does impact the operations of the department, but the core mission of the department will remain intact. Sheriff (57,044) The Sheriff's Office budget is still transitioning as the impact of the Western Virginia Regional Jail Authority (WURJA) opening is still being determined. The Department met their reduction by reducing various line items throughout their divisions. A federal contract with the Heath Department was eliminated in FY09-10. This contract allowed the Department to purchase prescription medication at a reduced cost. Due to the loss of this contract, the Sheriff's Office is currently looking at RFP's for prescription medications, and contracted medical services. Per Diems for the WURJA are anticipated to increase. Social Services (851) The Department of Social Service's met their reduction by reducing various operating line items. The Departments was given additional funds to cover rental increases for their office space ($26,650). The demand for services provided by Social Services has increased due to the economic downturn and higher unemployment numbers. Any further reduction would prevent the Department from meeting basic operational requirements and loss of revenue. 22 County of Roanoke FY10-11 Budget Development Departmental Budget Reduction Summary Department Departmental Reductions Treasurer (12,000) The Treasurer met the reduction by primarily reducing carryover funding for Judicial Sales, and renegotiating a collection software contract used jointly with the County Attorney's Office. The Department is concerned that Bank Service Charges may overspend this budget. This will be reviewed as the current year charges are received. Any additional reduction will result in the elimination of part-time staff, which could be catastrophic during tax season. VA Cooperative Extension (9,376) The Virginia Cooperative Extension Office previously eliminated all operational expenditures, except the Telephone which the County regulates. This reduction reduces the shared salary costs. This reduction may result in the loss of personnel. GRAND TOTAL DEPARTMENTAL REDUCTIONS FY10-11 (1,834,718) 23 ~ti z \p . R~ NO ~~ A" r u ~ , ~a/ 24 \ 1838 / County of Roanoke FY2011 Budget Development Personnel Reduction Summary Department Savings Board of Supervisors $ (46,961) A vacant Deputy Clerk to the Board of Supervisors position was removed for FY2011. Community Development (231,440) Four vacant positions were eliminated from Community Development for FY2011 as part of the department's budget reduction process. The department eliminated the following positions: Engineering Transportation Manager, Planner, Customer Service Representative, and a Motor Equipment Operator. The elimination of the Motor Equipment Operator position came as a result of a cooperative working arrangement with the Parks and Recreation department to handle drainage crew services. County Administrator (308,560) Due to retirements and a restructuring of the County Administrator's office, the Chief Financial Officer and Chief Information Officer positions were eliminated from the FY2011 budget. Court Service Unit (173,452) The Court Service Unit eliminated four grant-funded positions for FY2011 due to the expiration of their associated grants. The following previously grant-funded positions were eliminated: Community Services/Restitution Officer, Court and Mentor Specialist, Life Skills Mentoring Program Mentor, and Program Support Specialist. Finance (29,755) The Finance Department eliminated a Payroll Technician as part of its budget reduction process for FY2011. Approximately $16,000 was held back from the reduction amount in order to fund a part time position that would assume the duties of the eliminated Payroll Technician. Parks and Recreation (215,267) The Parks and Recreation department made a number of personnel changes in order to meet their budget reduction goal for FY2011. The department eliminated two vacant positions, a Recreation Programmer and a Motor Equipment Operator; the latter of which was eliminated as part of a cooperative working arrangement with the Community Development department's drainage crew. The department also transferred three positions from their General Fund budget to the Recreation Fee Class Fund. As Recreation Fee Class positions, the salaries and benefits for the positions are fully covered by revenue generated through recreation programming. The positions that were transferred to the Fee Class were a Special Events Assistant, a Recreation Programmer and a Parks Maintenance Foreman. Real Estate Valuation (109,785) The Real Estate Valuation department eliminated two vacant positions as part of its FY2011 budget reduction process. The eliminated positions were a Technical Support Specialist and an Appraiser position. Total Position Elimination Savings $ (1,115,220) Total Number of Positions Eliminated 19 25 County of Roanoke FY2011 Budget Development Personnel Addition Summary Funding Department Cost Source Communications & Information Technology (CommlT) $ 341,079 $ (275,457) The CommlT department added a total of seven (7) positions in order to realize overall cost savings. An agreement with the Town of Vinton led to the addition of one Lead Communication Officer and five Communication Officer II positions to the County's classification plan. These positions will be fully funded via revenue from the Town of Vinton. The department also added a Communication Technician position in order to support the newly implemented Motorola digital radio system. The addition of this position will save the County approximately $440,000 per year after the Motorola warranty contract expires in FY2012. Fire and Rescue 223,276 (130,000) Mid-year FY09-10, the Board of Supervisors approved the addition of four Paramedic/Firefighter positions to support new fire station additions and to improve response times. The cost for FY2011 represents the full annual cost for these positions. The anticipated increase in rescue fee revenue resulting from this addition will help offset the cost for the new positions. Library 115,161 - The Library department added an Administrative and Marketing Manager and Branch Librarian position to the FY2011 budget in order to support the new South County Library set to open in FY2011. Social Services 192,788 (154,230) Mid-year FY09-10, the Board of Supervisors approved one Eligibility Supervisor, one Senior Eligibility Worker, and two Eligibility Worker positions to support the department's increased workload due to the economy. The FY2011 cost represents the full annual costs for these positions. The positions are Compensation Board reimbursable. Total Added Positions $ 872,304 $ (559,687) Total Real Cost for Added Positions for FY2011 Total Number of Positions Added 17 $312,617 26 County of Roanoke FY20116udget Development Personnel Reduction/Addition Summary Positions Eliminated Department Position Savings Board of Supervisors Deputy Clerk to the Board of Supervisors $ (46,961) County Administrator Chief Financial Officer (161,128) County Administrator Chief Information Officer (147,432) Community Development Engineering Transportation Manager (76,155) Community Development Planner II (78,383) Community Development Customer Service Rep II (39,676) Community Development Motor Equipment Operator I (37,226) Finance Payroll Technician (29,755) Parks and Recreation Parks Maintenance Foreman* (50,778) Parks and Recreation Special Events Assistant* (38,065) Parks and Recreation Recreation Programmer* (44,888) Parks and Recreation Recreation Programmer (45,004) Parks and Recreation Motor Equipment Operator I (36,532) Real Estate Valuation Technical Support Specialist (55,819) Real Estate Valuation Appraiser (53,966) Total 15 $ (941,768) Grant Funded Positions Eliminated Department Position Savings Court Service Unit Community Services/Restitution Officer $ (43,227) CourtService Unit Court and Mentor Specialist (43,142) Court Service Unit Life Skills Mentoring Program Mentor (42,639) Court Service Unit Program Support Specialist (44,444) Total 4 $ (173,452) ~ -These positions were transferred from the General Fund to the self-supporting Recreation Fee Class fund 27 County of Roanoke FY20116udget Development Personnel Reduction/Addition Summary Positions Added Department Position Cost CommlT Lead Communication Officer CommlT Communication Officer II CommlT Communication Officer II CommlT Communication Officer II CommlT Communication Officer II CommlT Communication Officer II CommlT Communication Technician Fire and Rescue Paramedic/Firefighter Fire and Rescue Paramedic/Firefighter Fire and Rescue Paramedic/Firefighter Fire and Rescue Paramedic/Firefighter Library Branch Librarian Library Administrative and Marketing Manager Social Services Eligibility Supervisor Social Services Senior Eligibility Worker Social Services Eligibility Worker Social Services Eligibility Worker 56,020 44,557 41,220 41,220 46,220 46,220 65,622 55,819 55,819 55,819 55,819 54,753 60,408 55,819 46,961 45,004 45,004 Tota I 17 $ 872,304 28 t0 L 0 ^L L.L N ~ U ~ ~_ ~ ~ O ~ ^~^,, ~ W L W Q ~ ~ ~ ~.~0 ~ to ~ UU ~ r O ~ N ~ r r O N ~' v ~ o0 00 00 00 00 0o o N ^ O O O O O N O ~ ~ ~ O (D O O (~ O ~w a ~ N o o ~ ~ ~ _ N N ~ N o0 ~ ~ ~ ~ ~ ~ ~ ~ ~ M ~ ~ ~ N ~ H ° ° ° ° ° a ° ~ o 0 o 0 o 0 o o o N ~ co o o °~ ~ 0 0 0 0 0; co o ~ ~ a~ o o ~ ~ M ~ ~ M Q } ~ ~ ~ ~ ~ N ~ ~ ~ N o ,-. .~ 0 .~ .~ o p ~ ~ 0 0 0 0 o o p p O O O ~ o In ~ O ~ ~ O ~ r N ~ ~ o 0 .. .~ 0 0 .~ .~ o 0 p ~ 0 0 0 ~ N O O O O M o ~ ~ ~ r ~ ~ p O ~ w r N ~ r ~ r ~ r ~ ('~ r ~ ~ M O O O N O N N ~ o _ 0 _ 0 _ 00 o _ _ p o N o 0 0 ~ °o ~ N r ~ ~ ~ 5F} ~ 6a} ~ ~ N sg ~ M ~ ~' N ~ ~ ~ ~ ~ r ~ r ~ ('~ r ~ ~ N o 0 0 o c~ o ~ ~ 0 0 0 o c~ o ~ p o 0 0 0 00 0 ~ N o 0 0 o c~ o ~ ~ ~ ~ ~ o ~ ~ o N ~ ~ ~ .. ~ ., N r r O O O O p p O o ~ N N o rn ~ o ~ ~ 11AA Y+ ~ ~ ~ ~ ~ N ~ ~ ~ .. o ~ 0 0 0 0 0 0 0 0 o 0 p ~ L O O O O ~ ~ ~ ~ ~ w ~ 00 ~ ~ ~ O tMo 3 64 ~ 6F} ~ 6F} ~ 6F} ~ ~g {~ W Q ,0 ~ ~ a N ~ ~ o ). o l~ ~ c t~ Z ~ ~ c ~ aS N = o m .L ~ ~ ~ ~ ~~ 0 ~ ~ ~ ~ ~ ~ ~ L' ;~ ~ ~ ~~ a ~ U ~ •~ N a ~ o (~ U J ~ ~ = C ~ Q m o m ~ V > ~ ~ ~ ~ ~ ~ c o ~ ~ ° > o ~ ~ m o ~ ~ ~ ~ U = ~ ~ ~ ~ ~ c~ L~ ~ _ L ~ r V (~ ~ ~ C U ~ Z ~ ~ ~ ~> [ ~ ~ ~ ` r = N v o '~ O ~ ~ ~ " ~ c ~ = c J C~ ` ~ w ci c n ~ a oo~ 0o v°~ coo ~ °~ ~ Q ~ Q ~ oa;co coo~ti ~~~ ~ ~ M M p ~ ~ ~ ~ o0o p ~ o~~ p O ° O ~ rn O N ~ o0o p ~ o~~ p 0 ~ o O M ~ ~ r N M O ~ N ~ ~ o 0o N p O N N - _ c+~ r ~ N ~ ~ ~ ~ N N oom ~ ~ °o ~ ~ co O N o m p ~ ~ o ~ O ~ ~ ~" N ~ r O O O p r O O 64 p O O~ N N O rn 1A~ ~ ~ ~+ ~ ~~ ~ N ~p~, Q~ Q~ U O 4 a 0 ro a~ c a~ ~~ ~ ~ i ~~ ~~ c~ N~~~ c =~°oai ~N~ C Q~ ~ ~ 0 oa ~~ a~ c ~ ., ~(~~j ~~NM .~ ~, ~, N 29 Summary of Capital, Economic Development Incentives and Debt FY2010-2011 Budget Development Proposed Proposed Budget Budget Budget Change 2008-09 2009-10 2010-11 FY10 to FY11 Capital Center for Research and Technology $ 525,000 $ 375,000 $ - $ (375,000) North County Business Park 500,000 - - - Renovations to Local Jail 500,000 - - - North County Fire Station - - - - New County Garage - - - - GarstMill Park Improvements - - - - Infrastructure/Server Replacement 550,000 - - - VDOT Revenue Sharing 1,000,000 500,000 500,000 - GlenvarLibrary 450,000 - - - Multi-Generational Center Reserve - - - - Lawson Payroll Hosting Fee 150,000 150,000 150,000 - Lawson Payroll System Upgrade 100,000 - - - EconomicDevelopment Land & Commitments 142,421 25,000 - (25,000) Building and Facility Maintenance 224,630 224,630 224,630 - Vehicle Replacement 198,625 220,979 227,942 6,963 NPDES Stormwater Management 200,000 200,000 200,000 - Park Maintenance 200,000 200,000 200,000 - Parks and Recreation Incentives 75,000 50,000 25,000 (25,000) Police Fire Range 10,000 10,000 - (10,000) Valley Tech Park Maintenance 9,500 9,500 - (9,500) South County Library - - - 0 Total $ 4,835,176 $ 1,965,109 $ 1,527,572 $ (437,537) Economic Development Incentives Springwood Associates $ - $ - $ - - Fink's - - - - Integrity Windows 275,000 275,000 - $ (275,000) Cardinal 270,846 270,846 150,000 $ (120,846) Tecton 91,166 91,165 91,166 $ 1 ITT 175, 000 175, 000 175, 000 - Cox Communications 33,333 33,333 - $ (33,333) Mennell 300,000 300,000 300,000 - Plastics One 16,666 16,666 16,667 $ 1 New Millennium 166,666 166,667 166,667 - VirginiaAir Distributors - 100,000 - $ (100,000) Kroger - 500,000 - $ (500,000) Virginia Blue Ridge - - 175,000 $ 175,000 PD Lodging Associates - - 80,000 $ 80,000 Total $ 1,328,677 $ 1,928,677 $ 1,154,500 $ (774,177) Debt Joint CountylSchool CIPFunl--Future Debt $ 1,400,000 $ 1,700,000 $ 2,000,000 $ 300,000 T:\Budget Preparation\10-11 Budget\Capital\FY10-1lcapitalsummary4/9/2010 30 County of Roanoke FY2010-2011 Agency Funding Requests Proposed Contributions Social Services Agencies Agency Name FY09 Adopted FY10 Adopted FY11 Request Proposed Blue Ridge Behavioral Healthcare $175,000 $180,000 $252,012 $162,000 TAP $27,700 $27,700 $29,000 $24,700 TAP -Transitional Living Center $17,700 $17,700 $18,500 $16,000 Total Social Services Agencies $220,400 $225,400 $299,512 $202,700 Health and Human Services Agencies Agency Name FY09 Adopted FY10 Adopted FY11 Request Proposed Adult Care Center of the Roanoke Valley $10,500 $10,200 $9,180 $8,900 Advancement Foundation $400 $400 $1,000 $400 American Red Cross $3,700 $3,700 $3,330 $3,400 Bethany Hall $1,300 $1,300 $1,170 $1,100 Big Brothers and Big Sisters of Roanoke Valley $4,500 $4,500 $4,500 $4,100 Blue Ridge Independent Living Center $1,000 $1,000 $900 $900 Blue Ridge Legal Services, Inc. $600 $600 $540 $600 Boys & Girls Clubs of Southwest Virginia $200 $200 $1,000 $200 Bradley Free Clinic $5,600 $5,600 $5,600 $5,100 Brain Injury Services of SWVA $2,200 $2,200 $24,000 $2,000 Camp Virginia Jaycee, Inc. $200 $200 $0 $0 Child Health Investment Partnership (CHIP) $20,700 $20,700 $22,750 $18,400 Children's Trust (formerly Children's Advocacy Center and CASH) $7,500 $7,600 $6,840 $6,900 Christmas Store $2,675 $2,675 $3,000 $2,200 Commonwealth Catholic Charities $400 $400 $5,000 $400 Commonwealth Search and Rescue (Daleville) $400 $300 $0 $0 Conflict Resolution Center, Inc. $1,600 $1,400 $1,800 $1,200 Council of Community Svcs -Info and Referral Center $3,200 $3,200 $2,880 $2,900 Council of Community Svcs -Nonprofit Resource Center $500 $500 $500 $500 Council of Community Svcs -Roanoke Regional Housing Network $0 $0 $1,500 $0 Family Service of the Roanoke Valley $4,500 $4,500 $4,050 $4,100 Good Samaritan Hospice $0 $0 $5,500 $0 Goodwill Industries of the Valleys $1,100 $700 $1,100 $600 Greenvale School (NEW) $0 $0 $5,000 $0 Habitat for Humanity -Cash Donation $2,100 $1,900 $1,700 $1,600 Habitat for Humanity -Property Donation None None Property $0 Literacy Volunteers of Roanoke Valley $1,200 $1,200 $2,000 $1,100 LOA Area Agency on Aging $15,700 $15,700 $32,601 $14,200 Manna Ministries $800 $800 $2,000 $800 Mental Health America of Roanoke Valley $1,100 $1,100 $1,100 $1,000 31 County of Roanoke FY2010-2011 Agency Funding Requests Proposed Contributions National Multiple Sclerosis Society $600 $0 $0 $0 Presbyterian Community Center $600 $600 $1,000 $600 Roanoke Area Ministries $1,600 $1,400 $5,000 $1,300 Roanoke County Prevention Council $1,000 $1,000 $1,000 $900 Roanoke Valley Interfaith Hospitality Network $1,100 $1,000 $2,000 $800 Roanoke Valley SPCA $700 $800 $720 $800 Roanoke Valley Speech & Hearing Center $2,000 $1,800 $1,620 $1,600 Roanoke Wildlife Rescue $700 $100 $0 $0 Saint Francis of Assisi Service Dog Foundation $3,500 $3,700 $10,000 $3,400 Salem/Roanoke County Community Food Pantry $5,400 $5,300 $5,000 $4,800 Salvation Army $2,800 $2,700 $2,400 $2,500 Southeast Rural Community Assistance Project, Inc. $0 $0 $2,000 $0 Southwestern Virginia Second Harvest Food Bank $5,200 $5,200 $4,680 $4,700 Trust House $4,200 $4,200 $5,000 $3,700 YMCA -Kirk Family $200 $0 $0 $0 YMCA -Partners of Youth $1,800 $0 $0 $0 YWCA of the Roanoke Valley $900 $900 $4,000 $900 Total Health and Human Services Agencies $125,975 $121,275 $194,961 $108,600 Cultural, Tourism and Other Agencies FY09 FY10 FY11 Agency Name Adopted Adopted Request Proposed Art Museum of Western Virginia (Taubman Museum) $150,000 $50,000 $50,000 $40,000 Contractual Agreement Art Museum of Western Virginia (Taubman Museum) - Roanoke County Schools Education Program $50,000 $50,000 $50,000 $41,700 Contractual Agreement Art Museum of Western Virginia (Taubman Museum) -Operating $0 $0 $10,000 $0 Arts Council of the Blue Ridge $2,700 $2,500 $2,500 $1,500 Blue Ridge Parkway 75, Inc. $12,500 $12,500 $0 $0 Blue Ridge Soil and Water Conservation District $1,100 $1,100 $3,500 $1,000 Center in the Square Operating $39,400 $37,000 $37,430 $24,500 Center in the Square -Igniting Dreams, Energizing Promises Campaign (this is $0 $0 $1,000,000 $0 a 5 year request for $200,000 per year) Clean Valley Council, Inc $1,500 $1,500 $1,350 $1,400 Downtown Music Lab $1,600 $0 $0 $0 (now part of Jefferson Center Foundation and included in their request) FRIENDS of the Blue Ridge Parkway $11,700 $11,600 $10,440 $8,500 Greenway Commission $29,700 $29,800 $35,200 $26,300 Harrison Museum of African American Culture $1,300 $1,000 $0 $0 History Museum & Historial Society of Western Va. -Learning Gallery $1,200 $0 $0 $0 History Museum & Historical Society of Western Va. - O. Winston Link $3,500 $3,500 $3,150 $2,800 Museum 32 County of Roanoke FY2010-2011 Agency Funding Requests Proposed Contributions History Museum & Historical Society of Western Va. $7,600 $5,900 $5,310 $3,800 Hollins University -The Eleanor D. Wilson Art Museum $25,000 $20,000 $22,000 $17,000 Jefferson Center Foundation $1,600 $1,700 $2,500 $1,600 Mill Mountain Theatre (no longer in operation) $6,900 $0 $0 $0 Mill Mountain Zoo $9,500 $9,500 $20,000 $8,400 Mill Mountain Zoo -Capital Request $1,500 $1,700 $20,000 $1,600 Miss Virginia Pageant $1,000 $1,000 $1,200 $900 Miss Virginia Pageant - TV Sponsorship $4,950 $3,000 $4,950 $2,400 New Century Venture Center $1,000 $1,000 $0 $0 Opera Roanoke $900 $600 $540 $600 Roanoke Higher Education Center $11,400 $11,500 $10,350 $10,300 Roanoke River Basin Association $0 $0 $4,000 $0 Roanoke Symphony $6,100 $5,900 $5,310 $5,300 Roanoke Valley Sister Cities $1,800 $1,800 $1,600 $1,600 Salem Museum and Historical Society (The full request is for $100, 000 at $20, 000 per year for 5 years) $0 $0 $20,000 $0 Salem-Roanoke Baseball Hall of Fame $2,000 $2,200 $3,000 $1,500 Salem/Roanoke County Chamber of Commerce -Operating $5,800 $5,700 $5,700 $5,200 Science Museum of Western Virginia -Capital Request $200 $0 $25,000 $0 Science Museum of Western Virginia -Operating $18,200 $18,100 $18,000 $15,900 Small Business Development Center $3,400 $3,200 $5,000 $2,900 Tri-County Lake Administrative Commission (TLAC) Smith Mtn Lake $6,400 $5,700 $5,100 $4,700 Vinton Chamber of Commerce -Business Recruitment $4,500 $4,200 $15,000 $3,700 Vinton Dogwood Festival $1,000 $1,000 $1,000 $1,000 Vinton Historical Society $2,000 $2,000 $10,000 $1,900 Virginia Amateur Sports $44,400 $44,200 $40,000 $31,700 Virginia Economic Bridge $0 $0 $1,500 $0 Virginia Museum of Transportation $6,500 $6,500 $5,850 $4,200 Virginia Western Community College -Site Development (Third year of 5 year capital funding request submitted in FY08-09) $40,579 $40,579 $40,579 $36,347 Western Virginia Land Trust $2,500 $2,200 $1,980 $2,000 Williamson Road Area Business Association $0 $0 $25,000 $1,000 Young Audiences of Virginia, Inc. $1,100 $1,100 $1,000 $1,000 Total Cultural, Tourism and Other Agencies $524,029 $400,779 $1,525,039 $314,247 Dues and Memberships Agency Name FY09 Adopted FY10 Adopted FY11 Request Proposed National Association of Counties $1,781 $1,781 $1,770 $1,770 Roanoke Regional Chamber of Commerce -Dues $2,620 $2,610 $2,615 $2,615 Roanoke Regional Partnership $170,291 $170,291 $153,262 $143,900 Roanoke Valley Alleghany Regional Commission $65,388 $57,513 $57,840 $57,840 33 County of Roanoke FY2010-2011 Agency Funding Requests Proposed Contributions Roanoke Valley Convention and Visitors Bureau $180,700 $180,700 $180,700 $161,800 Salem/Roanoke County Chamber of Commerce -Dues $1,000 $1,000 $1,000 $1,000 Vinton Chamber of Commerce -Dues $500 $500 $500 $500 Virginia Association of Counties $20,110 $20,063 $20,458 $20,458 Virginia Institute of Government Membership $3,600 $0 $5,000 $5,000 Virginia Municipal League $9,573 $10,062 $10,241 $10,241 Virginia Western Community College -Scholarship $13,797 $14,409 $13,779 $13,779 Total Dues and Memberships $469,360 $458,929 $447,165 $418,903 GRAND TOTAL $1,339,764 $1,206,383 $2,466,677 $1,044,450 34 County of Roanoke General Government Expenditure Summary Summary of Significant Budget Reductions FY09, FY10, and FY11 Expenditure Reductions: Departmental Operational Reductions Position eliminations-attrition Vacancy Savings-Frozen positions Economic Development Funding (CRT & Land) GASB 45 -OPEB adjustment Eliminate New Police district (partial year) Police Traning Academy positions (separate fund) Capital Reduction (Glenvar Library) Other Capital Balances Court Services -Detention Costs Drainage--capital balance Drainage--projects reduction Gainsharing reduction Health Insurance savings Health Insurance reserves Reduction in Schools transfer Agency Contributions-Art Museum Agency Contributions-Art Museum Local Jail Renovations-deferral VDOT Revenue-sharing Parks & Rec Community match Maintenance-Firing range; Valley Tech Park CPMT Transfer Economic Development-incentives Mid-Year Adopted Proposed Amendments Budget Reductions FY 08-09 FY 09-10 FY 10-11 $ (761,957) $ (2,779,936) $ (1,012,950) (941,768) (1,432,502) (367,000) (150,000) (400,000) (200,000) (47,738) (157,500) (118,867) (624,509) (450,000) (390,000) (200,000) (150,000) (122,261) (200,000) (100,000) (75,000) (500,000) (1,010,491) (1,000,000) (150,000) (161,933) (500,000) (500,000) (25,000) (19,500) (1,000,000) (774,177) $ (6,918,959) $ (4,779,936) $ (4,624,194) Expenditure Increases: VRS Increase (1.1 %) School Operating Transfer Joint County/Schools CIP Fund VDOT Revenue-sharing (non-recurring) Fire and Rescue-4 Paramedic/Firefighters South County Library opening- 2 positions Social Services positions-4 Eligibility Workers Tax Relief for the Elderly Volunteer Retirement-LOSAP CommlT- new system maintenance contracts Regional Library-contractual increases Fire and Rescue-Overtime Police-Overtime CommlT-Comunication Technician Court Appointed Attorney Fees-Gen Dist Ct Lease Agreement-Social Services 511,000 3, 000, 000 300, 000 500, 000 223,276 115,161 192, 788 50, 000 60, 000 175, 000 32, 000 50, 000 55, 000 65, 621 30, 000 26,650 $ 5,386,496 35 ~ti z \p . R~ NO ~~ A" r u ~ , ~a/ 36 \ 1838 / Roanoke County Schools Budget Summary -All Funds FY 2010-11 Fund Budget 2009-10 Budget 2010-11 Increase (Decrease) Percent Change General Fund 137,909,128 128,821,750 (9,087,378) -6.6% Grants Fund 5,448,137 5,256,311 (191,826) -3.5% School Nutrition Fund 5,521,806 5,612,000 90,194 1.6% Textbook Fund 1,580,030 913,074 (666,956) -42.2% Capital Fund 2,422,257 859,933 (1,562,324) -64.5% Debt Fund 11,341,461 14,045,634 2,704,173 23.8% Laptop Insurance Reserves Fund 1,191,180 294,000 (897,180) -75.3% Regional Alternative School Fund 456,996 0 (456,996) -100.0% School Bus Fund 810,000 910,000 100,000 12.3% Total Funds 166,680,995 156,712,702 (9,968,293) -6.0% All School Funds Grants Fund School Nutrition Fund Textbook Fund General Capital Fund Fund Debt Fund Laptop Insurance Reserves Fund Regional Alternative School Fund School Bus Fund 37