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HomeMy WebLinkAbout1/26/1999 - Regular~ ROAN ~ F mover cx n¢ eug xmrt~ ti> ~~,_ z .' y C~.~ 1838 ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JANUARY 26, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 month. Deviations from this schedule wipll bee announcedh The mee of each broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call AT 3:01 HCN ARRIVED - 3:04- ALL PRE ENT B. 2. Invocation: The Honorable H. Odell "Fuzzy°' Minnix Roanoke County Board of Supervisors 3. Pledge of Allegiance to the United States Flag REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS i ® Recycled Paper WITH LEGAL COUNSEL - DISPUTE BETWEEN IDA AND BRANCH HIGHWAYS; AND 2.1-344 A (3) ACQUISITION OF REAL ESTATE - MERRIMAN SITE AND PURCHASE OF WATER SYSTEM. JPM ASKED TO DISCUSS ITEM UNDER REZONING CONSENT AGENDA. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation upon the retirement of Joan A. Nelson, Social Services Department. R-012699-1 HOM MOTION TO ADOPT RESO ACCEPTED BY JOAN NELSON D. BRIEFINGS E. NEW BUSINESS 1. Approval of the 1999 Board Appointments to Committees, Commissions and Boards. (Mary H. Allen, Clerk to the Board) A-012699-2 HOM MOTION TO APPROVE WITH HCN DELETED AS MEMBER OF VACO FINANCE STEERING COMMITTEE BECAUSE HE NO LONGER SERVES URC BLJ SUGGESTED ABOLISHING SCHOOL CONSTRUCTION ADVISORY COMMITTEE IF NO MEETINGS ARE SCHEDULED BY APRIL 1. 2. Request to enter into a contract to accept $50,000 grant from the Fifth District Regional Alliance for Regional Competitiveness funds to assist in implementing the Blue Ridge Parkway Orientation/Interpretation Center. (Joyce Waugh, Assistant Director of Economic Development) A-012699-3 HCN MOTION TO APPROVE 3. Request from Schools to appropriate $889.84 Goals 2000 Educate America Grant for technology training. (Dr. Jane 2 James, Director of Technology) A-012699-4 HCN MOTION TO APPROVE RC 4. Request from Schools to appropriate $39,084.29 Goals 2000 Educate America Grant to purchase Windows 98 Computers. (Dr. Jane James, Director of Technology) A-012699-5 HCN MOTION TO APPROVE RC F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA IN EACH DISTRICT RC 1. First reading of ordinance to rezone 14.7 acres from AG-1 to R-1 to construct single family detached residences, located on the west side of Wildwood Road, north of 1-81, Catawba Magisterial District, upon the petition of Wildwood Development, Inc. 2. First reading of ordinance to rezone 11.66 acres from C-2 conditional to C-2 conditional to amend the existing condition and obtain a Special Use Permit to construct a 160 foot cellular monopole tower, located at 925 North Electric Road, Catawba Magisterial District, upon the petition of Triton PCS (Pinkerton Chevrolet). 3. First reading of ordinance authorizing a Special Use Permit to construct a 120 foot cellular monopole tower, located at 1887 Electric Road, Windsor Hills Magisterial District, upon the petition of Triton PCS (Good Shepherd Church). 4. First reading of ordinance authorizing a Special Use Permit to construct a 40 foot addition to an existing monopole tower, 3 located at 4135 West Main Street, Catawba Magisterial District, upon the petition of Triton PCS (West Main). 5. First reading of ordinance to rezone 3.77 acres from C-1 Conditional to C-2 conditional to construct a restaurant, located on the north side of Electric Road, east of Colonnade Corporate Center II, Windsor Hills Magisterial District, upon the petition of Blue Ridge Cafe, LC. G. FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing the acquisition of real estate for the Carvin Creek Hazard Mitigation Project to reduce the number of structures in the Carvin Creek Floodplain. (George Simpson, Assistant Director of Community Development) BLJ MOTION TO APPROVE 1ST READING 2ND - 2/9/99 - URC 2. First reading of ordinance to vacate, quitclaim and release the major portion of a 15' sanitary sewer easements across property of Cave Spring Baptist Church located in the Windsor Hills Magisterial District. (Arnold Covey, Director of Community Development) JPM MOTION TO APPROVE 1ST READING 2ND - 2/9/99 - RC H. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the conveyance of Well Lot #1 in Section 1, Campbell Hills, to Thomas, Ltd. (Paul Mahoney, County Attorney) 0-012699-6 FFH MOTION TO ADOPT OR__D RC 4 I. APPOINTMENTS 1. Task Force for Senior and Physically Challenged Citizens J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE N ENT ENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-012699-7 BLJ MOTI N TO ADOPT CONSENT RESO RC 1. Approval of Minutes -January 4, 1999. 2. Confirmation of Committee Appointments to the Roanoke Regional Airport Commission. A-012699-7.a 3. Acceptance by the Police Department of a grant from Bureau of Justice Assistance for Data Imaging. A-012699-7.b 4. Acceptance by the Police Department of a V-Stop grant from the Department of Criminal Justice for prevention and investigation of violent crimes against women. A-012699-7.c 5. Acceptance of Carlsbad Circle and a portion of Bloomfield Avenue into the Virginia Department of Transportation Secondary System. R-012699-7.d 6. Ratification of revisions to the Blue Ridge Community Services Board of Directors By-laws. 5 A-012699-7 e K. REQUESTS FOR WORK SESSIONS ECH SUGGESTED 2/9/99 OR 3/9/99 ~~ ~~~vG~v~~~ L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS DISTRICT TO ELIMINATE SECTIONALI, M N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of the Treasurer's Accountability per Investments and Portfolio Policy as of December 31, 1998, 6. Report of Claims Activity for the Self-Insurance Program. 7. Statement of Expenditures and Revenue for the month ended December 31, 1998. 8. Accounts Paid -December 1998 6 P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Discussion on proposed changes to the Procurement Ordinance. 2. Construction and Financing of the Regional Wastewater Project HYATT. 3. Review of 1998 Economic Development Activity Report PRESENTED BY TIM GUBALA Q. EXECUTIVE SESSION pursuant to Code of Virginia Section 2.1-344 A (3) acquisition of real estate for public purposes Merriman Site and purchase of water system; 2.1-344 A (7) consultation with legal counsel concerning specific legal matter, Gainsharing Contact with the Town of Vinton; and consultation with legal counsel, dispute between IDA and Branch Highways. WORK SESSIONS -URC EXECUTIVE SESSION HELD FROM 5 55 to 7 00 PM EVENING SESSION (7.00 p M ~ R. CERTIFICATION RESOLUTION R-012699-8 CERTIFICATION RES URC BO$. S. SECOND READING OF ORDINANCES 1. Second reading of ordinance amending the Roanoke County Procurement Code, Sections 17-86, 17-88, 17-90, 17-91, 17-91.1, 17-92, and 17-93, to increase purchasing limits. (Elaine Carver, Director of Procurement) (CONTINUED FROM io 1999 BECAUSE OF TIE VOTE) NUARY 12 0-012699-9 i?EPORTS ON 2/9/99 RC T• PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to obtain a Special Use Permit to construct a private stable, located in the 4100 block of Garst Mill Road, Windsor Hills Magisterial District, upon the petition of David Sult. (Terry Harrington, County Planner) 0-012699-10 ~1PM MOTION TO ADOPT O_RD URC 2. Second reading of ordinance to obtain a Special Use Permit to allow adrive-through restaurant, located at 3944 Brambleton Avenue, Cave Spring Magisterial District, upon the petition of Grant Avenue Development, Inc. (Terry Harrington, County Planner) 0-012699-11 CONDITIONS RC 3. Second reading of ordinance to rezone 11.93 acres from AG-3 to AR and obtain a Special Use Permit to allow a 9-hole golf course, located on the 2600 block of Rutrough Road, Vinton Magisterial District, upon the petition of Randall Wayne Brown. s (Terry Harrington, County Planner) 0-012699-12 HCN M TI N TO I~E1Vg'ORD RC 4. Second reading of ordinance authorizing the conveyance of 0.251 acre (Tax Map Parcel 77.13-5-30) and 0.254 acre (Tax Map Parcel 77-13-5-31) of real estate to the Home Depot, Inc. (Paul Mahoney, County Attorney) 0-012699-13 HOM MOTION TO ADOPT ~Rp RC 5. Second reading of ordinance amending and reenacting portions of Chapter 5, Animals and Fowl, of the Roanoke County Code to increase the fees for boarding of animals. (John Chambliss, Assistant Administrator) 0-012699.14 HCN MOTION TO ADOPT ORD RC 6. Second reading of ordinance to vacate a portion of the right-of- way of Longridge Drive, and for that right-of-way to be combined with and made a part of Parcel C-1 for stormwater management easement, Windsor Hills Magisterial District. (Arnold Covey, Director, Community Development) 0-012699-15 JPM MOTION TO ADOPT oRD RC U. REPORTS AND INQUIRIES OF BOARD MEMBERS toto i_ ate 9 arts---c1- acceptance in the ynnr ~.,~+~..,. --- - - .~ J«n~. W. CITIZENS' COMMENTS AND COMMUNICATIONS io EXECUTIVE SESSION BLJ MOTION TO GO INTO EXECUTIVE SESSION AT 8.25 P M PURSUANT TO CODE OF VA. 2.1-344 A (7) GAINSHARING AGREEMENT WITH TOWN OF VINTON -URC EXECUTIVE SESSION HELD FROM 8.25 P M TO 8.58 P M R-012699-16 BLJ MOTION TO RETURN TO OPEN SESSION AT 8.58 AND ADOPT CERTIFICATION RESO -URC W. ADJOURNMENT BLJ ADJOURNED AT 8:59 P.M. ii ,~ff,~~,~ ~ P AN ,~.~ ~'• ~ ~ 13 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JANUARY 26, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: The Honorable H. Odell "Fuzzy" Minnix Roanoke County Board of Supervisors 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation upon the retirement of Joan A. Nelson, Social Services Department. i ® Recycled Paper D. BRIEFINGS E. NEW BUSINESS 1. Approval of the 1999 Board Appointments to Committees, Commissions and Boards. (Mary H. Allen, Clerk to the Board) 2. Request to enter into a contract to accept X50,000 grant from the Fifth District Regional Alliance for Regional Competitiveness funds to assist in implementing the Blue Ridge Parkway Orientation/Interpretation Center. (Joyce Waugh, Assistant Director of Economic Development) 3. Request from Schools to appropriate $889.84 Goals 2000 Educate America Grant for technology training. (Dr. Jane James, Director of Technology) 4. Request from Schools to appropriate X39,084.29 Goals 2000 Educate America Grant to purchase Windows 98 Computers. (Dr. Jane James, Director of Technology) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA 1. First reading of ordinance to rezone 14.7 acres from AG-1 to R-1 to construct single family detached residences, located on the west side of Wildwood Road, north of I-81, Catawba Magisterial District, upon the petition of Wildwood Development, Inc. 2. First reading of ordinance to rezone 11.66 acres from C-2 conditional to C-2 conditional to amend the existing condition and obtain a Special Use Permit to construct a 160 foot cellular monopole tower, located at 925 North Electric Road, Catawba Magisterial District, upon the petition of Triton PCS (Pinkerton Chevrolet). 3. First reading of ordinance authorizing a Special Use Permit to construct a 120 foot cellular monopole tower, located at 1887 Electric Road, Windsor Hills Magisterial District, upon the petition of Triton PCS (Good Shepherd Church). z 4. First reading of ordinance authorizing a Special Use Permit to construct a 40 foot addition to an existing monopole tower, located at 4135 West Main Street, Catawba Magisterial District, upon the petition of Triton PCS (West Main). 5. First reading of ordinance to rezone 3.77 acres from C-1 Conditional to C-2 conditional to construct a restaurant, located on the north side of Electric Road, east of Colonnade Corporate Center II, Windsor Hills Magisterial District, upon the petition of Blue Ridge Cafe, LC. G. FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing the acquisition of real estate for the Carvin Creek Hazard Mitigation Project to reduce the number of structures in the Carvin Creek Floodplain. (George Simpson, Assistant Director of Community Development) 2. First reading of ordinance to vacate, quitclaim and release the major portion of a 15' sanitary sewer easements across property of Cave Spring Baptist Church located in the Windsor Hills Magisterial District. (Arnold Covey, Director of Community Development) H. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the conveyance of Well Lot #1 in Section 1, Campbell Hills, to Thomas, Ltd. (Paul Mahoney, County Attorney) I. APPOINTMENTS 1. Task Force for Senior and Physically Challenged Citizens J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT A N A ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE 3 ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -January 4, 1999. 2. Confirmation of Committee Appointments to the Roanoke Regional Airport Commission. 3. Acceptance by the Police Department of a grant from Bureau of Justice Assistance for Data Imaging. 4. Acceptance by the Police Department of a V-Stop grant from the Department of Criminal Justice for prevention and investigation of violent crimes against women. 5. Acceptance of Carlsbad Circle and a portion of Bloomfield Avenue into the Virginia Department of Transportation Secondary System. 6. Ratification of revisions to the Blue Ridge Community Services Board of Directors By-laws. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 4 5. Statement of the Treasurer's Accountability per Investments and Portfolio Policy as of December 31, 1998. 6. Report of Claims Activity for the Self-Insurance Program. 7. Statement of Expenditures and Revenue for the month ended December 31, 1998. 8. Accounts Paid -December 1998 O. CITIZEN COMMENTS AND COMMUNICATIONS P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Discussion on proposed changes to the Procurement Ordinance. 2. Construction and Financing of the Regional Wastewater Project 3. Review of 1998 Economic Development Activity Report Q. EXECUTIVE SESSION pursuant to Code of Virginia Section 2.1-344 A (3) acquisition of real estate for public purposes; 2.1-344 A (7) consultation with legal counsel concerning specific legal matter, Gainsharing Contact with the Town of Vinton. EVENING SESSION (7:00 P.M.) R. CERTIFICATION RESOLUTION S. SECOND READING OF ORDINANCES 1. Second reading of ordinance amending the Roanoke County Procurement Code, Sections 17-86, 17-88, 17-90, 17-91, 17-91.1, 17-92, and 17-93, to increase purchasing limits. (Elaine Carver, Director of Procurement) (CONTINUED FROM JANUARY 12, 1999 BECAUSE OF TIE VOTEI T. PUBLIC HEARING AND SECOND READING OF ORDINANCES 5 1. Second reading of ordinance to obtain a Special Use Permit to construct a private stable, located in the 4100 block of Garst Mill Road, Windsor Hills Magisterial District, upon the petition of David Sult. (Terry Harrington, County Planner) 2. Second reading of ordinance to obtain a Special Use Permit to allow adrive-through restaurant, located at 3944 Brambleton Avenue, Cave Spring Magisterial District, upon the petition of Grant Avenue Development, Inc. (Terry Harrington, County Planner) 3. Second reading of ordinance to rezone 11.93 acres from AG-3 to AR and obtain a Special Use Permit to allow a 9-hole golf course, located on the 2600 block of Rutrough Road, Vinton Magisterial District, upon the petition of Randall Wayne Brown. (Terry Harrington, County Planner) 4. Second reading of ordinance authorizing the conveyance of 0.251 acre (Tax Map Parcel 77.13-5-30) and 0.254 acre (Tax Map Parcel 77-13-5-31) of real estate to the Home Depot, Inc. (Paul Mahoney, County Attorney) 5. Second reading of ordinance amending and reenacting portions of Chapter 5, Animals and Fowl, of the Roanoke County Code to increase the fees for boarding of animals. (John Chambliss, Assistant Administrator) 6. Second reading of ordinance to vacate a portion of the right-of- way of Longridge Drive, and for that right-of-way to be combined with and made a part of Parcel C-1 for stormwater management easement, Windsor Hills Magisterial District. (Arnold Covey, Director, Community Development) U. REPORTS AND INQUIRIES OF BOARD MEMBERS V. CITIZENS' COMMENTS AND COMMUNICATIONS W. ADJOURNMENT 6 "t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 RESOLUTION 012699-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF JOAN A. NELSON, SOCIAL SERVICES DEPARTMENT WHEREAS, Joan A. Nelson was first employed on July 1, 1966, as a social worker in the Social Services Department ;and WHEREAS, Joan A. Nelson retired from Roanoke County, as a Senior Social Worker on January 1, 1999, after thirty two years and 6 months of services; and WHEREAS, Joan A. Nelson has focused her career on serving children in foster care and adoption, and has been recognized as an expert in adoption services for the Commonwealth of Virginia; and WHEREAS, Joan A. Nelson, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JOAN A. NELSON for over thirty two years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 1 On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~• Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joseph Sgroi, Director, Human Resources 2 c-/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF JOAN A. NELSON, SOCIAL SERVICES DEPARTMENT WHEREAS, Joan A. Nelson was first employed on July 1, 1966, as a social worker in the Social Services Department ;and WHEREAS, Joan A. Nelson retired from Roanoke County, as a Senior Social Worker on January 1, 1999, after thirty two years and 6 months of services; and WHEREAS, Joan A. Nelson has focused her career on serving children in foster care and adoption, and has been recognized as an expert in adoption services for the Commonwealth of Virginia; and WHEREAS, Joan A. Nelson, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JOAN A. NELSON for over thirty two years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. A-012699-2 ACTION N0. ITEM NUMBER ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1999 AGENDA ITEM: 1999 Appointments of Board Members to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a list of the 1998 Committee Assignments. The appointments specific to the chairman and vice chairman will remain the same this year because there was no change in officers. At this time, the Board of Supervisors may make any modifications they wish. Many of the appointments are for specific terms and those appointments should be made at the expiration of the terms, although the Board may also make changes to these appointments if they desire. Several new committees were added during 1998. Supervisor Joseph McNamara was appointed to the School Construction Committee. and Supervisors Bob Johnson and Harry Nickens were appointed to the Joint School Construction Advisory Committee, and Supervisor McNamara serves as alternate. Supervisor Johnson was appointed to serve on the Virginia's First Regional Industrial Facilities Authority and Supervisor Harrison was appointed as alternate. Listed below is information about several of the Committees: Liaisons to the Virginia Association of Counties In 1994, VACo requested that a member of the governing body be appointed to interact directly with VACo regarding legislative matters. At a 1994 meeting, The Board recommended that the Vice Chairman of the Board of Supervisors serve in this capacity. However, any Board member may be appointed. In 1992, VACo requested that a member of the governing body be appointed to work r directly with the regional representative on the VACo Board of Directors. The Chairman has served in this capacity for several years, but any Board member may be appointed. Roanoke Valley Economic Development Partnership The Chairman of the Board of Supervisors serves on this organization. Therefore Chairman Bob Johnson should be appointed to this position. Roanoke County Cable Television Committee This is similar to the Roanoke Valley Cable Television Committee and the same members serve with the addition of the Supervisor Harrison who represents the Catawba Magisterial District, the primary area served by Salem Cable TV. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors approve the Board of Supervisors appointments for calendar year 1999. Submitted by: Mary H. Ilen, CMC/AAE Clerk to the Board pproved mer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x _ Denied () with Supervisor Nickens deleted as Harrison _ x Received () member of VACo Finance Steering McNamara- x Referred () Committee because he no longer serves Minnix _ x To () Nickens _ x cc: File Committee Book BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS 1999 FENTON F. HARRISON -- Fifth Planning District Commission (3-year term expires 6/30/2001) -- Metropolitan Planning Organization (3-year term expires 7/1/99) -- Roanoke County Cable Television Committee (Representing Catawba District) -- Virginia's First Regional Industrial Facilities Authority -alternate (4-year term expires 9/24/2002) BOB L. JOHNSON -- Total Action Against Poverty Board of Directors (2-year term expires 5/5/2000. BLJ appointed Mrs. Elizabeth Stokes as his designee.) -- Joint School Construction Advisory Committee -- Roanoke Valley Economic Development Partnership jAs Chairman -- Virginia Association of Counties Liaison jAs Chairman -- Virginia's First Regional Industrial Facilities Authority (4-year term expires 9/24/2002) -- Urban Partnersip (As Chairman JOSEPH MCNAMARA -- Audit Committee -- Clean Valley Council (2-year term expires 6/30/99) -- Fifth Planning District Commission (3-year term expires 6/30/99) -- School Construction Committee -- Joint School Construction Advisory Committee (Alternate) -- Metropolitan Planning Organization (3-year term expires 7/1/99) H. ODELL MINNIX -- Audit Committee -- Social Services Advisory Board (4-year term expires 8/1/2002) -- Metropolitan Planning Organization (3-year term expires 7/1/99) HARRY C. NICKENS -- Roanoke Valley Regional Cable Television Committee -- Roanoke County Cable Television Committee -- Joint School Construction Advisory Committee -- Metropolitan Planning Organization (3-year term expires 7/1/99) -- Virginia Association of Counties Legislative Liaison (As Vice-Chairman) -- Virginia Association of Counties Region 9 Director BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS ~ 1 1998 FENTON F. HARRISON -- Fifth Planning District Commission (3-year term expires 6/30/2001) -- Metropolitan Planning Organization (3-year term expires 7/1/99) -- Roanoke County Cable Television Committee (Representing Catawba District) -- Virginia's First Regional Industrial Facilities Authority -alternate (4-year term expires 9/24/2002) BOB L. JOHNSON -- Total Action Against Poverty Board of Directors (2-year term expires 5/5/2000. BLJ appointed Mrs. Elizabeth Stokes as his designee.) -- Joint School Construction Advisory Committee -- Roanoke Valley Economic Development Partnership BAs Chairman) -- Virginia Association of Counties Liaison BAs Chairman] -- Virginia's First Regional Industrial Facilities Authority (4-year term expires 9/24/2002) -- Urban Partnersip BAs Chairman) JOSEPH MCNAMARA -- Audit Committee -- Clean Valley Council (2-year term expires 6/30/99) -- Fifth Planning District Commission (3-year term expires 6/30/99) -- School Construction Committee -- Joint School Construction Advisory Committee (Alternate) -- Metropolitan Planning Organization (3-year term expires 7/1/99) H. ODELL MINNIX -- Audit Committee -- Social Services Advisory Board (4-year term expires 8/1/2002) -- Metropolitan Planning Organization (3-year term expires 7/1/99) HARRY C. NICKENS -- Roanoke Valley Regional Cable Television Committee -- Roanoke County Cable Television Committee -- Joint School Construction Advisory Committee -- Metropolitan Planning Organization (3-year term expires 7/1/99) -- Virginia Association of Counties Legislative Liaison (As Vice-Chairman) -- Virginia Association of Counties Finance Steering Committee Virginia Association of Counties Region 9 Director A-012699-3 Item No. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: January 26, 1999 AGENDA ITEM: Request to enter into a contract to accept $50,000 grant from the Fifth District Regional Alliance for Regional Competitiveness funds to assist Roanoke County in implementing the Blue Ridge Parkway Orientation/Interpretation Center. COUNTY ADMINISTRATOR'S COMMENTS: n EXECUTIVE SUMMARY: Roanoke County requested funds from Fifth Planning District Regional Alliance to assist in designing and creating construction documents for the construction of the Blue Ridge Parkway Orientation/InterpretationCenter to be located at the terminus of the Roanoke River Parkway on land owned by the Virginia Recreational Facilities Authority. To obtain the $50,000 award, Roanoke County must enter into a contract with the Fifth Planning District Regional Alliance. These funds will help further this worthwhile regional project. BACKGROUND: Roanoke County has taken the lead on this project during the past several years to locate a National Park Service facility along the Blue Ridge Parkway to meet the needs of parkway travelers and visitors to the region. In working with an ad hoc regional tourism oriented group and with the help of Congressman Goodlatte and Senator Warner, Roanoke County has obtained federal funds for to plan, design, program and construct an interpretive center between the Arthur Taubman Welcome Center and the Brugh Tavern at Virginia's Explore Park. Challenges lie ahead with the completion of a memorandum of agreement between participating entities involved in the project's completion. Many challenges have already been overcome with the cooperation of regional governments and organizations which have supported this project. This project represents a exciting partnership of public and non-profit organizations for the betterment of the greater Roanoke Valley region. FISCAL IMPACT: Roanoke County would be responsible for the appropriate expenditure of the funds and provide quarterly reports to the Alliance. Upon completion of the memorandum of agreement, Roanoke ~- County will become the recipient of additional federal funds for this project from the Highway Trust Fund ($600,000) and Department of the Interior/National Park Service ($250,000) to further design and construct this facility. Roanoke County has allocated $30,000 in the current budget and has included this project in the Capital Improvement Projects budget for the next few years to ensure its completion. An RFP notice is scheduled for later this month to select an architectural and engineering firm to complete the design and construction documents with selection anticipated by mid-March. Once hard costs are determined, additional sources of funds may be needed from local and state governments, other non-government agencies and other funding sources. ALTERNATIVES 1. Accept the $50,000 to assist in the implementation of the Blue Ridge Parkway Orientation/Interpretation Center and authorize the County Administrator to enter into a contract with the Fifth District Regional Alliance. 2. Do not accept the $50,000 to assist in the implementation of the Blue Ridge Parkway Orientation/Interpretation Center. STAFF RECOMMENDATION Staff recommends that the Board of Supervisors accept the $50,000 and authorize the County Administrator to enter into a contract, as approved by the County Attorney, with the Fifth District Regional Alliance for assisting with the implementation of the Blue Ridge Parkway Orientation/Interpretation Center. Respectfully submitted: J ce ugh, Assis t Director Economic Development Approved: Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x Denied () Harrison _ x _ Received () McNamara- x Referred () Minnix _ x _ To () Nickens _ x _ cc: File Joyce Waugh, Assistant Director, Economic Development A-012699-4 ACTION # ITEM NUMBER ~"'~ MEETING DATE: January 26, 1999 AGENDA ITEM : Request from Schools to appropriate X889.84 Goals 2000 Educate America Grant for technology training. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Roanoke County Schools received funding under the Goals 2000: Educate America Grant. The grant is to be used for inservice training in support of efforts to improve education in our division through provision of computers and related technology. Roanoke County received $899.84 and since the funding was not anticipated, appropriation to the Grant Fund of the $899.84 is needed. SUMMARY OF INFORMATION: It is proposed that the funds be used to provide training to a core group of secondary teachers and media specialists in strategies for integrating technology into existing curricula. Participants would become trainers within each building to further disseminate information and strategies. Funding will be used for a consultant and to provide substitutes or stipends for teachers attending. FISCAL IMPACT: None, no matching funds required. STAFF RECOMMENDATION: Appropriation of $899.84 to the Grant Fund for the purpose of providing training in strategies for integration of technology into curricula. Jan James Elmer C. Hodge Director of Technology County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x Denied ( ) Harrison _ x _ Received ( ) McNamara- x _ Referred ( ) Minnix _ x _ To ( ) Nickens _ x _ cc: File Jane James, Director of Technology Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board ACTION # A-012E99-5 ITEM NUMBER MEETING DATE: January 26, 1999 AGENDA ITEM: Request from SChOOiS to appropriate X39,084.29 Goals 2000 Educate America Grant to purchase Windows 98 Computers. COUNTY ADMINISTRATOR'S COMMENTS: ,C~~~ C i~ BACKGROUND: Roanoke County Schools received funding under the Goals 2000: Educate America Grant. The grant is to be used to purchase classroom computers and related technologies. Roanoke County received $39,084.29 for 1998 and since the funding was not anticipated, appropriation to the School Operating Fund of the $39,084.29 is needed. SUMMARY OF INFORMATION: It is proposed that the funds be used to purchase Windows 98®, multimedia, networkable computers to be distributed to secondary schools as needed to update older machines used by all students for research in library media centers. FISCAL IMPACT: None, no matching funds required. STAFF RECOMMENDATION: Appropriation of $39,084.29 to the School Operating Fund for the purpose of purchasing multimedia instructional computers for use in media center. /~T ~~ r~~- - ti~~ ~~ Jan~'James Elmer C. Hodge Director of Technology County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x _ Denied ( ) Harrison _ x _ Received ( ) McNamara- x Referred ( ) Minnix _ x To ( ) Nickens _ x _ cc: File Jane James, Director of Technology Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board l ACTION N0. ITEM NO. ~I"S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1999 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for February 23, 1999. The titles of these ordinances are as follows: 1) An ordinance to rezone 14.7 acres from AG-1 to R-1 to construct single family detached residences, located on the west side of Wildwood Road, north of I-81, Catawba Magisterial District, upon the petition of Wildwood Development Inc. 2) An ordinance to rezone 11.66 acres from C-2 conditional to C-2 conditional to amend the existing condition and obtain a Special Use Permit to construct a 160 foot cellular monopole tower, located at 925 North Electric Road, Catawba Magisterial District, upon the petition of Triton PCS (Pinkerton Chevrolet). 3) An ordinance authorizing a Special Use Permit to construct a 120 foot cellular monopole tower, located at 1887 Electric Road, Windsor Hills Magisterial District, upon the petition of Triton PCS (Good Shepherd Church). ~i~~ 4) An ordinance authorizing a Special Use Permit to obtain a Special Use Permit to construct a 40 foot addition to an existing monopole tower, located at 4135 West Main Street, Catawba Magisterial District, upon the petition of Triton PCS (West Main). 5) An ordinance to rezone 3.77 acres from C-1 conditional to C-2 conditional to construct a restaurant, located on the north side of Electric Road, east of Colonnade Corporate Center II, Windsor Hills Magisterial District, upon the petition of Blue Ridge Cafe LLC. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for February 23, 1999. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1 through 5, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, ~'~ Paul M. Mahoney County Attorney Action No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by Harrison Johnson McNamara Minnix Nickens .. ~ChEC'.<-type c. spp!ica~~on pled "(chec!< aiI that apply): -._ - CxJ RE~OMNG ^ SPECIAL USE ^`/?,FIANCE A.pplicant's name: iii ldsaood Development, Inc. c/o Mr. Gary Huff,•tian Phone: 387-7'_93 Addrss: 1507 Ashley Drive, Salem, VA Zip Code:2153 Owner's name: Wildwocd Development Inc. Contract Purchas~n Fhcne: 387-7193 Address: 1507 Ashley Drive, Salem, VA Zip Code: 24153 Location of proper,/: -Tax Map Number: x5.01-1-8, 9 & 13 North of I-81 west Wildwood Road , , s;de of road tvla.gisteriai District. G~tawba Community Planning Area: Glenvar Size or parse! (s}: Existing Zoning: AG-1 14,7 acres Existing Land Use: Two single family residences, cemetery & sq.ft. pasture Proposed Zoning: R-1 Proposed Land Use: Single family residential (detached) For Star.'` Use Oniy Use Type: ........ Does the parcel meet the minimum Iot area, ~.vidth, and frontage requirements of the requested district? YES ~ NO IF iVO, A VAniANCE IS REQUIRED FIRST. Does the pcfCei meet tha minimum Criteria faf rile requested L.iS2 'i ~/pe? YES X NU iF N0, A VARfA,NCE IS REQUIRED FIRST. ~ If rezoning request, are conditions being profrer~d with this request? YES NO ~ ................~1.... Variance of Sections} or the Roanoke County Zoning Ordinance in order tar Is the application complete? Please chec'< if enclosed. APPLICATION WILL NOT 8E ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ars v ws v a,s v Consultation X 8 1 /2" x? i' concept plan X ~ A,ppficatien fee X I Application X i<::~ ~tiletes and Bounds descri tion '~` p €%%: Proffers, if appiicabie ;i~%~! ~'' X Justification X ~:;~::~ Water and sa~Ner application ~ i ~ Adjoining propery owner; See available letter 98-203A l hereby cerriry that / am either the owner of the property or the owner's age.rrt or contract purchaser and am acting with the knowledge and consent or the owner, Owner's Signature: ~, JUSTIFICATION FOR REZONING REt~ITES'T ~~ 1 PROPOSED "WALKER MEADOWS" SUBDIVISION WILDWOOD DEVELOPMENT, LLC Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance: The proposal is consistent with the stated density of 1 to 3 units per acre contained in the purpose of the R-1 residential district. Properties on Wildwood road in this vicinity are currently being developed with similar densities of single family detached dwellings, notably Vine Cliff Estates (Roanoke County) and Wildwood Forest (City of Salem). The surrounding area is expected to continue to develop in this manner now that public water and sewer have been extended to the area. The proposal will provide quality, affordable. housing for a number of families within short driving distance of the commercial and industrial areas of Salem and surrounding areas. This will help to avoid increased traffic congestion due to long commutes that result from more outlying residential subdivisions. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan: The proposed project is in keeping with the developing nature of the surrounding area. Although this area was once primarily agricultural and forest Iand, it is evolving toward low density residential. This is evidenced by the surrounding residential subdivisions named above and recent extensions of public water and sewer to the area. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire/rescue: The development of this parcel is expected to have only a minor impact on the adjoining properties and surrounding area. Careful planning, architecture, and the following design features will help to minimize the impact: 1) Approximately 4.4 acres along Dry Branch will remain undeveloped. This area will provide open space for recreation and visual buffering for the properties across Dry Branch to the west. 2) The developer proposes to extend public water to the site from Wildwood Road. With the recent extension of the "North Loop" water main to the vicinity, adequate water service capacity is available to serve this area. Please see County availability letter # 98-203A dated Oct. 19, 1998 (copy enclosed) for more information. ~~ 3) The developer proposes to extend public sanitary sewer to the site from the intersection of Wildwood Road and Waldheim Road. As this proposed connection is to the City of Salem sewer system, the City will be asked to verify capacity in their system to receive the additional wastewater. 4) This development would result in a small increase in stormwater runoff rates. This increase will be very small when compared to runoff rates for Dry Branch. Measures to lessen the effects of this increase will be provided for during the site plan review process. 5) Portions of the property are located within the 100-year floodpiailn. Attention will be given during the planning and construction phases of the project to ensure that proposed residences are constructed according to County regulations to minimize the risk of flooding. 6) Wildwood Road would be impacted by the proposed development. A slight increase in traffic volume will result. Traffic hazards are minimized, however, by the proposal to construct only one new entrance on Wildwood Road. The proposed new road is designed to provide adequate sight distance for traffic entering or exiting the proposed road. 7) The proposal to widen Interstate 81, now in the planning stages, would have a minor impact on this site. 8) Impacts on schools, parks/recreation, and fire/rescue, and other County services by this project are expected to be minor. vF ~,oaN KF 1 * 4 ~~ 2 ~? ~ z °v ~ 1838 ... V. 'J 11 L 1 1 1 L L I 1 •~ Mr. Gary Huffman P. O. Box 1253 Salem, Virginia 24153 October 19, 1998 Re: Availability No. 98-203A Residential Subdivision Wildwood Road Tax Map No. 45.01-1-9 Water/Sewer Dear Mr. Huffman: Public water and sanitary sewer can be made available to this proposed subdivision along Wildwood Road, Tax Map No. 45.01-1-9. Public water service would require a minimum eight-inch water line extension of approximately 250 feet from the end of the eight-inch water line located on the north side of Wildwood Road near the intersection with Goodwin Avenue. The water pressure at this point is based upon a hydraulic grade line of 1,550' MSL. The off-site facility fee would be $2,690.00 for each residential unit and the basic connection fee would reduce to $23.00 for total connection fee of $2,713.00 per residential unit. Sanitary sewer service would require an extension of the public sewer of approximately 2,500' to this property from the City of Salem sanitary sewer south of I-81 along Goodwin Avenue. Roanoke County wilt need to request sewer capacity from the City of Salem far this development if you proposed to extend the sewer to this site. This request would be made after receipt of a preliminary plan showing the proposed extension and listing the total. number of proposed lots. The sewer connection fee would be $1,500,00 per residential unit. The water and sewer line extensions must be designed to Roanoke County standar~Is by an engineer and approved by the County prior to construction. The owner would be required to obtain public easements for any portions of the water and sewer line extensions in private property. The o~~ner would be responsible for the cost of the water and sewer line extensions, any necessary water sS~stem appurtenances, public easements, highway permits, and any other associated requirements. These designs should be incorporated into the site development plans for this subdivision and reviewed under. the County development process. A twenty-five percent partial payment of the water and sewer connection fees for all Iots of the subdivision would be required prior to approval of the site plan. 1206 KESSLER MILL ROAD • SALEM, VIRGINIA 241 53 • (540) 387-6104 UTILITY DEPARTMEI~lT ® Printed on Rocyclod Poper I'.UI\ ..U V 11l_1 I I JJLf I i LL 1 .J'-4 'J .J C' ( ..'LJV October 19, 1998 Page Two llCL 1V y:) ~•:~V I-V0004 I"UJ ~= i This letter and stated fees are valid to November 1, 1999. If you should have questions or need additional clarification of the above information, please call me. Sinc rely, Robert C., Fronk, P.E. Utility Engineer RCFlktsh cc: Arnold Covey, Community Development .~ \ v ~ ~'' ~ \ ' / \`' ' ~5 ` ~`m ._,- _; ..,.._".. ice; j ~B ~, ' ~ ~ -'--- r U GGG222 .~ ta. t:~n1M1/u ~ ~ Z ~3~ C~~~~` ~ ~ .~~~~. ~ ~a ~yy ~ ~ ~ , ~ ~ , "` i ` ~, ~ s \/ _ / ' {150-109Y 'OM %Yl ' ~~ '`'~~ , ~ ` ~ Xt1 i3 'X3f1!'IiN "t A2f2lVH .w~ `'',.,'', , a / / ` \ ~ wawa ~ ` ~ ~ 1 -- O ~ ~~ 11 ~ ~ ~ ~ ~ 6 ~ ~ a :.r;~ 1, ~ .,i a ~i \ ~+ c ~gd `~` ` \ ~/ O //, ``~ \ W ~ '~ ~~5. ~}`' K /~ ~'';i'.jj. V ~ ~:A;_ ~ •c, ,}~~; ,~,5 W ~ '~~SrF.C ~.~~f=;u y VIA ~ ~` / ~ t~cS_o':°j_~'~-`,-~ir:'. yE C ~~~Z O~ ~ ~ ~iO ~t ae `y~°"1~' ~ ~ / ® ' ,v ~ ~ w» z 2 ~cn~5 ~~ ~ ~ ~ n ~ $~ C ~ ~ ~~ ~~ QQQ~~ O ~ ~~ ~ q ~ Ww i \ ~~/ ~ ~~ mm o ' i o ~ -~ ~ O t!1 O D~ G, o Q a W ~. 1 O fit.! O ~ W W Q J ~ ¢ O ~ ~ ~~mmm~a~ U~~ U~ Q~ ~ W~ z ~~~~9mm~° o ~ S Z Q W'" ~ Z W } m~m~~r~ ~ Q ~ W ~ ~ .- N r1 T'~h a0 m ~- l ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT ~ild~wood Development,Inc. Rezone from AG-1 to R-1 45.01-1-8,9,13 ~~~ For staff use only ~"'O~ t ~~ ~ ~ ~vviv i r yr rtu~=,lv~t~r. }^ ~ ,,,~ da~~ ~ ; received ~y L \ ~ DEPT. OF PLANNING AND Z~N1NG ~ ~ - ~~ 5204 Bernard ~ r , r. apolicauon 'ee~ , PCiEZ.~ date: 7 P.o. 6ox 2Q8oo ~ Roanoke. VA 24018 placards ~ u d '" oG5 date: 38 1 j!+0' 772-2060 F;~„{ (540 i %%=-?lOS Casa Numer: ~~~~~.~~ ~ ~ ~ ~~ Check type of application filed (check alf that apply): REZONING ~ SPECIAL USE ^VA.RIANCE A.ppiicant's name: Triton PCS, Inc. Fhone: (g04) 323-95 Address: 9211 Arboretum Parkway, 4200, Richmond, VA Zip Ccde: 23236 Owner's name: Pinkerton Properties, LLC Phone: 562-1337 Address: 925 N. Electric Road, Salem, VA Zip Ccde: 24153 Location of propery: Tax Map Number: 36-15-1-11 Chev k t Pi l t n er on ro e 925 North Electric Road (Route 419) ~Magisteriai District: Catawba Salem, VA 24153 Community Planning Area: Size of parcel (s): Existing Zoning: C-2 Conditional 11.66 acres Existing Land Use: Automobile dealership 505709.6 sq.ft. ..~ y;.: ~i o;i ~-+ { :::::a Proposed Zonin 9~ C-2 Conditional (Amend Proffered Conditions) ,=~rsrarr'usz onr'y ~:~ Proposed Land Use: Telecommunications Facility use Type: 1 i ~ a i Does the parcel meet the minimum lot area, width, and frontage requirements of the requested distric.' YES X NO IF NO, A. VAP,IA.NCE IS P,EQUIRED FiP,ST. Dces the parcel meet the minimum criteria for th.e requested Use Type? YES X NO IF N0, A, VARIANCE IS REQUIP,ED FIRST. If rezoning request, are conditions being proffered with this request % YES X NO .... .. . _. r i anance of .,ecticn(sl ` of the RCanoke County Zoning Ordinance in order to: I Is the application complete? Please cheC`< if enccsed. APFLIC.~,TION 'rVILL (v'GT EE .-.CCEFTED~ IF A.~'~'Y CF THESE ITEMS AAE MISSING OR INCO~IFLETc. rvs v ConSUiL'ailOn Application JUStIfICa tlCn ~s v 8 1 i~" x 1 1 "concept plan ~><' Metes and bounds descript,on ;~~ ~'~ Water and sewer application ws v L--- Application fee E"'.~ PrOfiarS, If apGllCabie Adjoining property owners / hereby certr'ry that / am either the owner or" the properly or the owner's age:.t or contract ;ourchasar and am acting with the know/e dg nd consan o_" rh owner. 1 ~f / Owner's Signature: ,,{~~~/ G. Michael Pace, Jr., Esquire, Attorney for Triton PCS, Inc. ~0 Attorneys at Law 540.983•x300 Facaimiie 54G•983.9400 GENTRY L~CKE RAKES & M~P.E Direct No. 540.983.9312 December 18, 1998 ~a 10 Franldin ?oah. 5_E Post Office Brix 40^1 3 Roanoke, Vlrg~nia 24G~o-007 3 I~A:~1D 1)Ei,IV~R~D Mr. David Holladay Department of Planning and Zoning County of Roanoke 5204 Bernard Drive Roanoke, VA 24018 Re: Triton, PCS - Site No. 418D - Zoning Designation: Dear Mr. Holladay: Application for Rezoning to Amend Proffered Conditions and Special Exception for Telecommunications Facility 925 N. Electric Road (Route 419) Pinkerton Chevrolet Dealership, Roanoke County, VA C-2 (General Commercial District) Triton PCS {"Triton") respectfully requests that the Roanoke County Board of Supervisors rezone the subject property to amend the proffered conditions to add a use and to grant a special use permit for the installation of a wireless telecommunications facility at the above-referenced address. BAClKGROUIVI): Triton is the first licensed affiliate of AT&T, and has been assigned licenses by the Federal Communication Commission to develop and maintain a wireless Personal Communication Services (PCS) network in parts of central and southwest Virginia, including the County of Roanoke. Once the network is constructed, Triton will become a member of the AT&T Digital Wireless Network, which is licensed to cover more than 80% of the United States. The Triton network will use digital technology that assures the privacy of conversations, protects telephone numbers from fraudulent use, and provides clearer reception than analog (cellular) technology. Services offered will combine traditional wireless telephone features with numerous advanced features such as caller ID, alphanumeric and numeric paging, short e-mail messaging, and voice mail. Triton will market this new wireless telecommunications service to residential, business, pedestrian and motorist users at competitive pricing, making it available to virtually everyone. PCS telecommunications actually contribute to the safety and general welfare of the community. Wireless communication provides a public service that citizens can rely upon for safety, security and emergency services. 14'722\1\531829.1 --_---- ~. -~~*" ; I i GENTRY LOCKE R,gKES & MCORE Fa Mr. David Holladay December 18, 1998 Page -2- Because Triton is required to provide a satisfactory level of service to the community under FCC regulations, the placement of communications facilities is critical to Triton's ability to meet FCC objectives, without jeopardizing its licenses. Each of these facilities is linked to the other by a tower, and without any one of them, the network will have a gap in coverage. This site is therefore a critical component in Triton's and AT&T's network. Whenever possible, Triton locates on existing towers and structures to minimize the number of communications towers in a particular area. Triton has located a number of existing structures in the Roanoke Valley on which it will install one of its facilities. Triton has also considered and rejected a number of other locations and collocation possibilities either because of unavailability, for geographic or technical reasons, or because such locations were too close or too far away from existing or proposed tower locations in other parts of the Roanoke Valley. A list of all such locations is attached hereto. Triton's Radio Frequency (RF) engineers have identified the area that includes this property as a necessary location for antennae in order to provide uninterrupted service coverage to the citizens and business community in this part of the County. T>FiE PROPERTY: The property is currently being used as the Pinkerton Chevrolet automobile dealership. In 1984, the County adopted an ordinance to rezone the property from Rl Residential District to B2 Business District, subject to the proffered condition that it be used only as a "new car dealership". Triton has leased a 1500 square foot portion of the property located behind the dealership facility from Pinkerton Properties, LLC, the owner. REQUEST: Triton requests that the existing proffered condition applicable to the property be amended to permit the use for the proposed telecommunications tower and that a special use permit be issued to permit the construction, operation and maintenance of a 160 foot monopole with antennae at this location. PROPOSAL: Triton has filed its detailed concept plan with this application which describes the proposed telecommunications facility. The improvements include a new 160 foot monopole with 9 panel 14122\15318291 GENTRY LOCKE RAKES & f~1C~RE Mr. David Holladay December 18, 1998 Page -3- ~~ antennaes and aself-contained equipment enclosure located on a 10 foot x 12 foot concrete slab. The total area is 1500 square feet, enclosed by a new 8 foot high chain link fence. Access to the site will be via a new 12 foot wide access easement across the Pinkerton property to Electric Road (Route 419). The total height of the structure, including antennaes, will be 162.5 feet above ground level. This is the minimum necessary to obtain and maintain adequate coverage in this area. The facility will be unstaffed, after construction, and will not require parking. The facility will be regularly inspected and maintained by a company employee on a monthly basis. It will not impact County services such as water and sewer, and it will require only electricity and telephone service which are available on site. The facility will not interfere with any existing emergency communications equipment, business or residential communications equipment, or radio or television reception. In addition, the facility will not impact traffic or schools. The proposed monopole will provide for 3 additional collocation opportunities, thereby minimizing the proliferation of other towers in the area. ~C®><3E C®IVI;PLiAl~ttaC'E: The property is located within a C-2 General Commercial District. Section 30-54(A)(6) of the County Code permits by right the use for a broadcasting tower, subject to the provisions of Section 30-87-2. Because this is a broadcasting tower, as defined by Ordinance 102798-12 amending Section 3-87- 2, the maximum height restriction otherwise imposed by Section 30-54-3(C) is not applicable pursuant to Section 30-80(A). The application for a special use permit is appropriate pursuant to Section 30-19-1, and this location and the proposed use satisfy the County's Use and Design Standards set forth in Section 30-87-2 amending the proffered conditions to permit the use and for issuance of a special use permit in this case: a. The use is compatible with existing pattern of commercial development in the area; b. The structure has been designed as a monopole and so as to reduce its height and otherwise to minimize any adverse impact on adjoining properties; 14722\l\53 ] 829.1 GENTRY LOCKE RAKES & MORE NLr. David Holladay December 18, 1998 Page -4- r--a c. No demand on public utilities is created since it will need only electric power which is available on site; d. The use generates no traffic and does not increase the flood potential of the surrounding neighborhood; e. The use furthers the intent of Sections 30-28, 30-29-7 and 30-87-2 and the County's Comprehensive Plan by providing for the expansion of digital services to a critical business and residential area in a controlled fashion which will minimize the proliferation of telecommunications towers in the area; f. The use is not contrary to the public interest, but significantly furthers the public interest by expanding the availability of wireless personal, business and emergency services telecommunications, thereby enhancing the general welfare and safety of the community; g. The base of the monopole is not less than 40 feet from any residential structure on an adjoining lot; h. The telecommunications facility meets all of the County's minimum setback requirements; and i. The use otherwise conforms to the County's requirements. The intended use and design of the proposed monopole meets all of the requirements for issuance of the special use permit requested. The use is permitted as a principal use under Section 30- 54(A)(6) and satisfies all of the design standards required by Section 30-87-2. The subject property is particularly well-suited because of its remote location, the general development pattern of the surrounding area, its consistency with permitted uses in the C-2 zoning district, and its design assuring negligible impact on the surrounding area. This site is designated as Development on the County's Comprehensive Plan. There will be little change in this area, however, as the applicant merely wishes to expand on the existing commercial uses already located on this site. This proposal will not affect the operations of the existing use. In addition, no other reasonable alternative locations exist, and the proposed monopole and its location and design have been chosen to protect the scenic beauty of Roanoke County while at 1472?\I1531829.I GENTRY LOCKS RAKES ~ MARE I~ir. David Holladay December 18, 1998 Page -5- ~~ the same time providing a structure capable of offering the level of service acceptable to AT&T and as mandated by the FCC. There will be little to no impact on natural, cultural or historic resources in this part of Roanoke County. Triton PCS has been very conscious of the beauty of the Roanoke Valley when making decisions on where to locate future telecommunications installations. It is Triton's wish to become a good corporate neighbor and a contributing part of the future of Roanoke County. Accordingly, in order to build this vital network link, Triton requests that a special eYCeption be issued in this case. Thank you for your cooperation and assistance. If you have any questions concerning the application or otherwise, please call me at me at 983-9312. Yours sincerely, GEi~ITRY LOCKS RAKES & MOORS i; ~G. l~Iichael~~e, Jr. ~' ,~ ~~ GMPjr/lgh Enclosure cc: Frank Shortall (w/encl.) John Slater (w/encl.) George Cumming (w/encl., via facsimile) Attachments: Application for Rezoning and Special Use Permit Concept Plan with: List of Adjoining Property Owners Photographic Simulations Propagation Studies List of Considered Alternate Sites Terrain Analysis (viewshed map) 14722\1~5~ 1829.1 B~oA®cAST T011VER PREAPPLlCATiON CONSULTATION C~iECKLlST Applicant Name: Triton PCS, Inc. Date: /,~~~~ Consultant Staff Member: ~ r•-~ E3ROADCASTING TOWERS AND ASSOCIATED ANTENNA PERMITTED BY RIGHT: New and replacement broadcasting towers and associated antenna not exceeding thirty (30) feet in height and locates within any commercial or industrial zoning district provided; a) the proposed tower is a monopo{e type design; b) the general area of the proposed tower is currently served by abo~~~e ground utilities including electric power and telephone poles; and c) all other use and design standards for the construction of the broadcasting tower and associated facilities are met. Antennas may be installed on any existing structure within the County provided said antenna does not meet the definition of a broadcasting tower, does not increase the height of the existing structure more than ten (10) feet, and does not result in the structure and antenna exceeding the maximum structure height for that zoning district. Temporary towers erected for a period net to exceed twenty-one days. THE FOLLOWING INFORMATION SHALL BE REQUIRED AS PART OF THE SPECIAL USE PERMIT FOR A BROADCAST '1 OWER IN ADDITION TO STANDARD APPLICATION REQUIREMENTS. Pr9~~~~site~ ualiii_e~ Utilities that are currently prosent on site: all Utilities required that are not currently present on site: none Expected route of linkage: Estimated noise love! in decbe!s: zero B;=o~dc~~oe~e~ Structure Type: ~ Monopole ^ Lattice Tower ^ Guyed Tower ^ Stealth Design (description) Other (description) Proposed height of tower excluding antenna: 160 feet E.,isting height or"surrounding tree canopy and/or buildings: not applicable Construction material and finish of tower. see attached Specific tower location see attached Material: Finish; Longitude: "' Latitude: "" Ground e!e~.~ation in mean sea love! of the proposed tower site: see attached Tower has structural ability to accommodate: ^ One ^ Two ~ Three other providers. Z~be_ (s) of Antenna or Other Devises At,#~~}~t~Zo Tower see attached ~ Omni-Directional Antenna ^ Directional Pane! ^ Parabolic Antenna ^ Whip Antenna ~ Other (description) Material and rinish oi" the proposed antenna(s). see attached Dimensions or' P,ntenna(s j -height /width /depth Material: Finish: / / The following information must be submitted separately in either a written or mapped format. Information on haw the proposed site relates to the applicant's existing communication system, including number of other sites within the Roanoke Valley, and the location of the antenna at each site. see attached Q A map desienating the specific coverage area(s) desired with any overflow areas denoted seoaratei~ . see attached I ^ A list, with a map, of all of the alternative-sites considered or evaluated to serve the area of this proposed X tower, including other existing tower sites in the vicinity. This should include any co-locations considered and the specific technical, legal or other reasons the other site(s) were re;ected. see attached Provide conceptual site plan drawn to scale, depicting the location of support structures, equipment enclosures, landscaped areas, fences, lighting, access, limits of disturbed land, average s,'ope of the stet ownership and use of adjoining properties, etc. see attached Provide accurate, to scale, photographic simulations showing the relationship of the proposed broadcast tower and associated antenna to the surroundings. Photographic simulations should include the relationships or any new or modified road or utility corridors necessary to sere the proposed broadcast tower site. see attached ^ Provide a computerized terrain analysis showing the visibility of the proposed broadcast tower and X antenna at the requested 'Height and location. If new or modiried road, access or utility corridors are proposed, the terrair, analysis shall also show the visibility of these new or modified features. see attached (to follow) F~ Provide detail sheet for broadcast tower structure. see attached LX! Provide an accurate description and photograph of the proposed tower structure, indudinc antenna. see attached ^ Provide detail sheet of any antenna or devices attached to tower including e!ectricai and mechanical X specifications for antenna systems. see attached L~O[~E5 I hereby certify that: Ail required submittal's to the FA,A, as required by Zoning Ordinance Section 30-87-2D. 6, have been submitted. A required cn-site balloon or comparab/e test will be per;"ormed on the dates of ~ ~~ 1~`? for the Planning Commission public hearing scheduled for 2/2/99 , a,nd on the dates of ~~- '~ for the Board of Supervisors public hearing scheduled for 2/23/99 1, the applicant, shall be res;oonsrb/e for ail fees associated with the filing of the application, including the reasonable cost of any indepe,^de,~t anaiys~s deemed necessary by the County to verify th~eed for the new broadcast tower. Signature: "~~~'"_..~'' ' ~ Date: 12/18/98 ~~G. Michael Pace, r. 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'Vi'a 1"=1UU' ~~ _~ ~' NORTH ~? - 2 ~,~ 0 `II 2. i 26.66 6P70 Cov, 1 I ^ -~ l' 0 ~~ ~~ iJ N O ' fi ~ O ~ ~ ~` t- O~ 3 ~; 0 ~~ ~~~,:,_, r~~., ~a il. ~, ~~ ,r '~~ ~~ ~ ~ 11 --- F~ r~ 1 s~ I ~ i .~ -~' ~ . 2 ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Triton PCS,Inc./Pinkerton Rezoning/Speci,ad Use 36.15-1-11 COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 52x4 Bernard i)r. P.O. Box 29800 Roanoke, VA 2~?0 i 8 t 540` 772-2o6a Fax (540 i 7 i 2-2 ~ 08 For stafr use only ~% ~, date rece~v ~ ~; /3. r~ C/ eived by applicatior ~ee¢ ~ • PCi6~,~ ,'',ate: placards issue ~,: ~_- cG5 date: Case CJumcer: ~ f ~j~J~ l ++ Check type of application flied (cnec!< all that apply}: ~ REIGNING ~ SPECIAL USc ^VARIANCE A.ppiicant`s name: Triton PCS, Inc. Fhen2: (804) 323-9500 Address: 9211 Arboretum Parkway, ~~200, Richmond, VA Zip Ccde: 23236 Owner's name: Trustees of the Good Shepherd Church Phone: 774-8746 Address: 1887 Electric Road, Roanoke County, VA Zip Code: 24018 Location of prapery: Tax Map Number: 67.18 Good Shepherd Church Magisterial District: ~.,~~' r • -+ ~ ~~ ~ ' 1887 Electric Road (Route 419) .P-3 $ / ~ Roanoke, VA 24018 CGmmunity Planning Area: _ Size of parse! (s;: Existing Zoning: C-1 Office District 3.88 ac..*es Existing Land Use: Church 169012.8 sq.fi;. '; ~t r ~~~^'..~"".":i'~i ~ . ~It~ ~~ ~ ~~Tfx~~~r•..~ ~ ~~'~f~T~'~: ~`,r`il~~. Proposed Zoning: C-1 Conditional ,_~; srar7 usz Oily Proposed Land Usa: Telecommunications Facility ''use Type: 1' i : it :i , Does the parse! meet the minimum lot area, widt~ ~, and frontage requirements Gf the ~ equested district? '!ES X NG IF N0, A. VA.;=.iA~"JCE IS RE~'~UIF,ED FIRST, Does t~~e parse! me=-the minimum criteria for t~~e rec,uested Usa Type? 'YES X N'G i IF NO, A VA.°,1,=.;VCs IS REQUIRED FIRST. if rezcr,ing repuest, are conditions being prone: ed with this request? YES NO X ;' Van lance or Secticnis) cf ti'~e Roanoke Count`/ Zcnir.g Grdinance in crde- t.,. Is the appiicaticn complete? Please chec:< if e.^.c!cse~. Fr=PUCA T ION WIL_ NOT B~ A~~~C"c=Tc~ iF ~'~~Y C~ T..~..c I T ~`/1S r=.nE P/11SSiNG OR IfJCOMFLE T c. R/S V A/5 V Ft/S V I Consultation X 8 1 /2" x 1 1" concept pion ~ I A,ppiication tee ., Apclicatien ~''` Me*,es and bounds descr~pticn ~:>'-'~ Frorers, if apoficaoie I „iUSTITICaiiOn Water and se'r~er apciicatlcn I A.djoining prGpert`/ Gwr,cts l hereby cerriry that / am ether the owner of the property or the owner's age^t or c~:ntract puns.^aser and am acting with the know/edg~ry can e.~t or.t'~ o /~ 1 Gwner's Signature: ~' ~j ~ ~ G. Michael Pace, Jr., Esqu~ re, Attorney for Triton PCS, Inc. 1 `t Attorneys at Law 54C•983~5300 Facsimile 540.98.9400 GENTRY LOCKE RAKES & MORE Direct No. 540.983.9312 December 18, 1998 ~-3 10 FrarJdin P.oac, S.E. ?ost OFfice Box 4001 3 Roanoke, Jirgmia 24038 CGi ~ LAND DELIVE;f~D Mr. David Holladay Department of Planning and Zoning County of Roanoke 5204 Bernard Drive Roanoke, VA 24018 Re: Triton, PCS - Site No. 417B - Zoning Designation Dear Mr. Holladay: Application for Special Exception for Telecommunications Facility 1887 Electric Road (Route 419) Good Shepherd Church, Roanoke County, VA 24018 C-1 (Office District) Triton PCS ("Triton") respectfully requests that the Roanoke County Board of Supervisors rezone the subject property to amend the proffered conditions to add a use and to grant a special use permit for the installation of a wireless telecommunications facility at the above-referenced address. BACKGI20UND Triton is the first licensed affiliate of AT~T, and has been assigned licenses by the Federal Communication Commission to develop and maintain a wireless Personal Communication Services (PCS) network in parts of central and southwest Virginia, including the County of Roanoke. Once the network is constructed, Triton will become a member of the AT&T Digital Wireless Network, which is licensed to cover more than 80% of the United States. The Triton network will use digital technology that assures the privacy of conversations, protects telephone numbers from fraudulent use, and provides clearer reception than analog (cellular) technology. Services offered will combine traditional wireless telephone features with numerous advanced features such as caller ID, alphanumeric and numeric paging, short e-mail messaging, and voice mail. Triton will market this new wireless telecommunications service to residential, business, pedestrian and motorist users at competitive pricing, making it available to virtually everyone. PCS telecommunications actually contribute to the safety and general welfare of the 14722\ 1 \531891.1 - -- --'. I: C.`. ;$ GENTRY LOCKE RAKES & MORE Mr. David Holladay December 18, 1998 Page -2- ~3 community. Wireless communication provides a public service that citizens can rely upon for safety, security and emergency services. Because Triton is required to provide a satisfactory level of service to the community under FCC regulations, the placement of communications facilities is critical to Triton's ability to meet FCC objectives, without jeopardizing its licenses. Each of these facilities is linked to the other by a tower, and without any one of them, the network will have a gap in coverage. This site is therefore a critical component in Triton's and AT&T's network. Whenever possible, Triton locates on existing towers and structures to minimize the number of communications towers in a particular area. Triton has located a number of existing structures in the Roanoke Valley on which it will install one of its facilities. Triton has also considered and rejected a number of other locations and collocation possibilities either because of unavailability, for geographic or technical reasons, or because such locations were too close or too far away from existing or proposed tower locations in other parts of the Roanoke Valley. A list of all such locations is attached hereto. Triton's Radio Frequency (RF) engineers have identified the area that includes this property as a necessary location for antennae in order to provide uninterrupted service coverage to the citizens and business community in this part of the County. TAE PROPERTY: The property is currently being used as the Good Shepherd Church. Triton has leased a 1225 square foot portion of the property located behind the church from The Trustees of the Good Shepherd Church, the owner. REQUEST: Triton requests that a special use permit be issued to permit the construction, operation and maintenance of a 120 foot monopole with antennae at this location. PROPOS~iL: Triton has filed its detailed concept plan with this application which describes the proposed telecommunications facility. The improvements include a new 120 foot monopole with 9 panel antennaes and aself-contained equipment enclosure located on a 8' 6" x 10' 6" concrete slab. 14722\1531891. I GENTRY LOCKE RAKES & MCORE Mr. David Holladay December 18, 1998 Page -3- The total area is 1,225 square feet, enclosed by a new 8 foot high chain link fence. Access to the site will be via the existing gravel road running behind the Church facility to Electric Road (Route 419). The total height of the structure, including antennaes, will be 122.5 feet above ground level. This is the minimum necessary to obtain and maintain adequate coverage in this area. The facility will be unstaffed, after construction, and will not require parking. The facility will be regularly inspected and maintained by a company employee on a monthly basis. It will not impact County services such as water and sewer, and it will require only electricity and telephone service which are available on site. The facility will not interfere with any existing emergency communications equipment, business or residential communications equipment, or radio or television reception. In addition, the facility will not impact traffic or schools. The proposed monopole will provide for 3 additional collocation opportunities, thereby minimizing the proliferation of other towers in the area. C~3I)E C®1VIPLIANCE: The property is located within a C-1 Office District. Section 30-53-2(B)(5) of the County Code permits by special use permit the use for a broadcasting tower, subject to the provisions of Section 30-87-2. Because this is a broadcasting tower, as defined by Ordinance 102798-12 amending Section 3-87- 2, the maximum height restriction otherwise imposed by Section 30-53-3(C) is not applicable pursuant to Section 30-80(A). The application for a special use permit is appropriate pursuant to Section 30-19-1, and this location and the proposed use satisfy the County's Use and Design Standards set forth in Section 30-87-2 amending the proffered conditions to permit the use and for issuance of a special use permit in this case: a. The use is compatible with existing pattern of commercial development in the area; b. The structure has been designed as a monopole and so as to reduce its height and otherwise to minimize any adverse impact on adjoining properties; 1472?\1\531891.1 ~3 GENTRY LOCKS RAKES & MORE Mr. David Holladay December 18, 1998 Page -4- ~3 c. No demand on public utilities is created since it will need only electric power which is available on site; d. The use generates no traffic and does not increase the flood potential of the surrounding neighborhood; e. The use furthers the intent of Sections 30-28, 30-29-7 and 30-87-? and the County's Comprehensive Plan by providing for the expansion of digital services to a critical business and residential area in a controlled fashion which will minimize the proliferation of telecommunications towers in the area; £ The use is not contrary to the public interest, but significantly furthers the public interest by expanding the availability of wireless personal, business and emergency services telecommunications, thereby enhancing the general welfare and safety of the community; g. The base of the monopole is not less than 40 feet from any residential structure on an adjoining lot; h. The telecommunications facility meets all of the County's minimum setback requirements; and i. The use otherwise conforms to the County's requirements. The intended use and design of the proposed monopole meets all of the requirements for issuance of the special use permit requested. The use is permitted by special use permit under Section 30- 53-2(B)(5) and satisfies all of the design standards required by Section 30-87-2. The subject property is particularly well-suited because of the general development pattern of the surrounding area, its consistency with permitted uses in the C-1 zoning district, and its design assuring negligible impact on the surrounding area. In addition, no other reasonable alternative locations exist, and the proposed monopole and its location and design have been chosen to protect the scenic beauty of Roanoke County while at the same time providing a structure capable of offering the level of service acceptable to AT&T and as mandated by the FCC. This site is designated Transition in the County's Comprehensive Plan. The proposed use will have little or no adverse impact on the orderly development of highway frontage strips and land 14722\1531391.1 GENTRYLOCKE RAKES & MORE Mr. David Holladay December 18, 1998 Page -5- F-3 use buffers between high and los density development in this segment of Electric Road (Route 419). This small project area will also not impact future land uses on this parcel. Triton PCS has been very conscious of the beauty of the Roanoke Valley when making decisions on where to locate firture telecommunications installations. It is Triton's wish to become a good corporate neighbor and a contributing part of the future of Roanoke County. Accordingly, in order to build this vital network link, Triton requests that a special exception be issued in this case. Thank you for your cooperation and assistance. If you have any questions concerning the application or otherwise, please call me at me at 983-9312. Yours sincerely, GEN~'RY LOCKS RAKES & MOORS i ~' r;,~ ~ __. __. , ~~_~ ~ G. Nlichael Pace; "Jr. GMPjr/lgh Enclosure cc: Frank Shortall (w/encl.) John Slater (w/encl.) George Cumming (w/encl., via facsimile) Attachments: Application for Special Use Permit Concept Plan Development Application for Telecommunications Facility List of Adjoining Property Owners Photographic Simulations Propagation Studies List of Considered Alternate Sites Terrain Analysis (viewshed map) 14722\ 1 \S 31891.1 BROA®CAST Applicant Name: Triton PCS, Inc. Date: 12/18/98 TOWER PREAPPLlCATIOfV C©NSULTATlON CHECKLIST Consultant Staff Member: ~"~ BROADCASTING TOWERS AND ASSOCIATED ANTENNA PERMITTED BY RIGHT: NE'N and replacement broadcasting towers and associated antenna net exceeding thirty (30) feet in height and located within any commercial or industrial zoning district provided: a) the proposed tower is a monopole type design; b) the genera! area of the proposed tower is currently served by above ground utilities including electric power and telephone poles; and c) ail other use and design standards for the construction of the broadcastine tower and associated facilities are met. Antennas may be installed on any existing structure within the County providEd said antenna does not meet the definition of a broadcasting tower, does not increase the heicht of the e.;istinc structure more than ten (10) fee*,, and does not result in the structure and antenna exceeding the maximum structure height for that zoninc district. • Temporary towers erected for a period not to exceed twenty-one days. THE FOLLOWING INFORMATION SHALL BE REQUIRED AS PART OF THE SPECIAL USE PERMIT FOR A BROADCAST TOWER 1N ADDITION TO STANDARD APPLICATION REQUIREMENTS. ~~9~~d~i_te~.Lis'i1J~Le~ Utilities that are currently present on site: all Utilities required 'that are not currently present on site: none Expected route of linkage: Estimated noise level in decibels: zero B_r_oaslcast Tower Structure Type: ~ Monopole ^ Lattice Tower ^ Guyed Tower ^ Stealth Design (description) Other (description) Proposed heich; of too"JEr excluding antenna: 120 feet Existine height o surroundinc tree canopy and/or buildings: See attached Construction material and `finish of tower. see attached Specific tower location NTateriai: Finish: Longitude: ~ see attached o "Latitude: Ground e!eva:icr. n mean sea !eve! or the proposEd tower site: see attached Tower has structural abiiih/ to accommodate: ^ One C Twe ~' Thre.. oche: providers. Zy_p~~s~QfJ~n~nna or Ot_h~r D~~isz~At~ash~d TQ Tower see attached Omni-Direc;~cr,a Antenna ^ Directional Pane! ^ Parabolic Antenna ^ ~~~ ~~.r,ip A.ntenr,a C Cther (descrietionj Material and rinish of the proposed antenna(s). Material: Finish: Dimensions of A,ntenna(s i -height /width /depth / / The following information must be submitted separately in either a written or mapped format. Information on how the proposed site relates to the applicant's existing communication system, includinc L n 1 number of other sites within the Roanoke Valley, and the location of the antenna at each sitE. see attached A map desienaune the specific coverage area(s) desired with any o`Jeri~ow areas denoted separately. see attached A list, with a map, of all of the alternative sites ccnsdered or evaluated to ser`Je the area of ,his proposed X tower, includinc other existing tower sites in the vicinity. This should include any co-loo=lions ccr~sdered and the specinc technical, legal or other reasons the other site(s) were re;ected. y see attached ^ Provide conceptual site plan drawn to scale, depicting the location of support structures, equipment X enclosures, landscaped areas, fences, liehtine, access, limits of disturbed land, average slope of tfE site, ownership and use of ad;oinir,g properties, etc. see attached r--I Provide accuratE, to scale, photographic simulations showing the rE!aticnship of the proposed broadcast tower ar,d assoc;ated antenna to the surroundings. Photcaraohic srnulations should include the relationships of any ne;v or modified road or utility corridors necessary to sErre the proposed broadcast tower site. see attached ^ Provide a computerized terrain analysis showing the visibility of the proposed broadcast tower and X antenna at the requESted heieht and location. If ne`.v cr modined read, acc~ proposed, the terrain analysis shall also show the visibility of these ne`,v er modit"iedlife ure dots are see attached (to follow) Provide detail S~ eel for brOadCcSt touter StrUCture. see attached ~- 3 LJ Provide an accurate descriotien and photograph of the proposed lower structure, indudine antenna. see attached ^ PrCVIdE detail Si.eet Gf ally antenna Of de`Jices attached t0 ICWEr InCIUdInC e!eCtriCa! and mEC'IanlCal X SpEC~ilCations fCr anlEnna s•vstems. see attached ~Q~ ~ hereby CerilTy t('iai: Al! required submittal's to fhe FAA; as required by Zoning Ordinance Section 30-87-2D. 6. ha ~~ie beer; submitted. A. required on-s;re balloon or comparable test will be perrormed on the dates or Z- 2- ~~' rot the G;an,r,inc Ccmmiss~'en public hearing scheduled for 2/2/99 and cn the i7aieS er ~ ~~ ~1.~ for the Board or Supervisors public hearinc scheduled .or 2/23/99 1, tre applicant; shall be responsib/e for all `ees associated ~Nith the fiiinc of the application. inc,'udina the re-sonaole cost or any independent analysis deemed necessary bpi the County to verily theii'~~~r the~e~~.r-s>~dca,~t tower. Signature: V G. Michael Pace, ., s it Attorney for n°Te: 12/18/98 Triton PCS, Inc. LIST OF ALTERNATE SITES 1887 Electric Road, Roanoke County, VA 24018 '~.3 1. Good Shepherd Lutheran Church 2. Allstate Insurance Co. -collocation opportunity, but failed because lease not granted by Allstate 3. Showtimers Property (Roanoke City) -failed because not zoned properly, direct adverse impact on adjoining residential neighborhoods 14722\ 1\531941.1 F3 c~ r d' C O ~- N .~ ~ ~ ~ x O W ~ ~ T ~t O r J ~ ~3 f j }T~ ~l = ~ w ~ . ~ .~ ,- r , Q ~ /. ~~ ~ ~- ; -; ,.T rn . " ~ l ®, i' ^.: J.~rvf ~"v'1 N r } 1 ~ ~~ ,~ /; ; I ..'~tj ~p~ 'y! f~. ,.~- .~ 1 v. _ ~ ,`6.1 ~~ - ~.~-L.. -6 4..i ,.. 1 ~~~_ l ;: ~ I ~I~~ ~Fi. 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OF PLANNING AND ZONING 5204 Bernard tOr. P.O. Box 2°800 Roancke, VA 24018 ( 540' 772-2068 F~.X (5~0) % i 2-2' Oc Far star"` use only ~ Y gate recy~ ~'~ ~l V received by~ ~ apoiicati'~ fe °C;E[.:, da:e: placard; issue I ECS date: Case ,Vurr,oer: ~~~_%~t~/ ~ - ~/ r Cheek type of application filed (check all that apply): ^ REIGNING ®SFECIA.L USE ^VARIA,NCE A.ppiicant's name: Triton PCS, Inc. Phone:(804)323-9500 Address: 9211 Arboretum Parkway, ~~200, Richmond, VA Zi^ Code. 23236 Owner's name: Ohio State Cellular Phone Co. Fhcne: 871-0099 Address: 4135 West Main Street, Salem, VA Zio Code: 24153 Location or" prgpery: Tax Map Number: 54.04-1-10 4135 West Main Street Salem, VA 24153 !rlagisterial District: Catawba Community Flanninq Area: Size of parcel ;s): Existing Zoning: 0.988 acres Existing Land Use: Telecommunications Facility sq.ft. ,: .: :,. .. ~~--SS zz .: F y 7 Pro osed Zcnin P 9~ I-1 Industrial District 1- Use Cn;y p Fro used Land Use: Telecommunications Facility j use T,a~ L I , Does the parcel meet the minimum lot area, wict~ ~, and frontage re:,uirements of th e requested distric-? '(ES X NG IF N0, a. VA;-,i~.NCE IS RE'CUIRED FIRST . Does iiie parCe! m2et the minlmUm Cr1L2rla fCi tine requested USe Type' YE= X NC IF N0, A VARIA?JCE IS FEQUfRE7 FIRST. if re_cning request, are conditions being pror,'er ed with this request% YES NO X ,. :: . Variance or Sec-ion(s) of t; ~e Rcanokc Counry Zoning Grdinance in cr~a: ..,. i Is the applicatign ccmpiete? F!ease chec:~ if =_nclcsed. ARFL!Ca.TiON ``JILL w'CT EE ~.CCE=TEC IF?..V'' CF T~-iESE ITE~t1S A,;E ^r11SSiNG OR INCCMFL=-Z. ws v ars v ws v CgnSUltat10n $ ~ %2" X ~ I ' Concept plea ~ r~-~ CpllCation lee A.ppiicatian „~.a Me*,es and 'sounds des..ri tior, >~ Fr " p offers, if a~piicabie Jusliflcatlgn Water a'nd se`r/@r apGiiCatlCn ~ A.djoining proper~'r gwn2rs l hereby c2rtiry that / am either the weer or the proAert~ or the owner's agent cr contract purchaser and am acting with the knowledge an cpnsen~r r' the~o her. Owner's Signature: /'~2:-~~'~!i;/~ Attorneys at Law E40.983•~300 Facsimile 540.983.94u0 GENTRY LOCKE RAKES c~ 1V1C~RE Direct No. 540.983.9312 December 18, 1998 HAND DELIVERED Mr. David Holladay Department of Planning and Zoning County of Roanoke 5204 Bernard Drive Roanoke, VA 24018 F~~ IO Fran~din Roaa. S E Post Office 90~ 40013 2oanoke,'dirginia X4038-0013 Re: Triton, PCS - Application for Special Exception for Telecommunications Facility Site No. 413C - 4135 West Main Street, Salem, VA (Roanoke County) Zoning Designation: I-1 Industrial District Dear Mr. Holladay: Triton PCS ("Triton") respectfully requests that the Roanoke County Board of Supervisors grant a special use permit fora 40 foot addition to the existing wireless telecommunications facility owned by Ohio State Cellular Phone Co. at the above-referenced address for collocation of Triton's antennaes. BACKGROUND: Triton is the first licensed affiliate of AT&T, and has been assigned licenses by the Federal Communication Commission to develop and maintain a wireless Personal Communication Services (PCS) network in parts of central and southwest Virginia, including the County of Roanoke. Once the network is constructed, Triton will become a member of the AT&T Digital Wireless Network, which is licensed to cover more than 80% of the United States. The Triton network will use digital technology that assures the privacy of conversations, protects telephone numbers from fraudulent use, and provides clearer reception than analog (cellular) technology. Services offered will combine traditional wireless telephone features with numerous advanced features such as caller ID, alphanumeric and numeric paging, short e-mail messaging, and voice mail. Triton will market this new wireless telecommunications service to residential, business, pedestrian and motorist users at competitive pricing, making it available to virtually everyone. PCS telecommunications actually contribute to the safety and general welfare of the community. Wireless communication provides a public service that citizens can rely upon for safety, security and emergency services. 14722\1\531905.1 I i i;. GENTRY LOCKS RAKES & N1C~RE Mr. David Holladay December 18, 1998 Page -2- F~ Because Triton is required to provide a satisfactory level of service to the community under FCC regulations, the placement of communications facilities is critical to Triton's ability to meet FCC objectives, without jeopardizing its licenses. Each of these facilities is linked to the other by a tower, and without any one of them, the network will have a gap in coverage. This site is therefore a critical component in Triton's and AT&T's network. Whenever possible, Triton locates on existing towers and structures to minimize the number of communications towers in a particular area. Triton intends to collocate on the existing 120 foot monopole owned by Ohio State Cellular on this property. Triton has located a number of existing structures in the Roanoke Valley on which it will install one of its facilities. Triton has also considered and rejected a number of other locations and collocation possibilities either because of unavailability, for geographic or technical reasons, or because such locations were too close or too far away from existing or proposed tower locations in other parts of the Roanoke Valley. A list of all such locations is attached hereto. Triton's Radio Frequency (RF) engineers have identified the area that includes this property as a necessary location for antennae in order to provide uninterrupted service coverage to the citizens and business community in this part of the County. TIDE PROPERTY': The property is currently being used as a 120 foot monopole to support Ohio State Cellular's existing antennaes. Triton has agreed to increase the height of the existing monopole from 120 feet to 160 feet to permit it collocation and lease space on the enlarged monopole from Ohio State Cellular. REQUEST: Triton requests that a special use permit be issued to permit the construction, operation and maintenance of a 40 foot addition to the existing monopole with antennae at this location. PROPOSAL: Triton has filed its detailed concept plan with this application which describes the proposed telecommunications facility. The improvements include a new 40 foot addition to the existing monopole with 9 panel antennaes and aself-contained equipment enclosure located on a 8'6" x 6' concrete slab to be located within the existing area on which Ohio State Cellular's equipment 1472211 \531905.1 GENTRY LOCKE RAKES & MCORE Mr. David Holladay December 18, 1998 Page -3- F- y is currently located. The total area will continue to be enclosed by the existing 8 foot high chain link fence. Access to the site will be via the existing 50 foot ingress/egress easement to West Main Street (U.S. Route 11/460). The total height of the structure, including antennaes, will be 160 feet above ground level. This is the minimum necessary to obtain and maintain adequate coverage in this area. The facility will be unstaffed, after construction, and will not require parking. The facility will be regularly inspected and maintained by a company employee on a monthly basis. It will not impact County services such as water and sewer, and it will require only electricity and telephone service which are available on site. The facility will not interfere with any existing emergency communications equipment, business or residential communications equipment, or radio or television reception. In addition, the facility will not impact traffic or schools. The proposed monopole will provide for a total of three collocation opportunities, thereby minimizing the proliferation of other towers in the area. CEDE COMPLIANCE: The property is located within. a I-1 Industrial District. Section 30=61-2(A)(6) of the County Code permits by right the use for a broadcasting tower, subject to the provisions of Section 30- 87-2. Because this is a broadcasting tower, as defined by Ordinance 102798-12 amending Section 3-87- 2, the maximum height restriction otherwise imposed by Section 30-61-3(C) is not applicable pursuant to Section 30-80(A). The application for a special use permit is appropriate pursuant to Section 30-19-1, and this location and the proposed use satisfy the County's Use and Design Standards set forth in Section 30-87-2 amending the proffered conditions to permit the use and for issuance of a special use permit in this case: a. The use is compatible with existing use on site; b. The addition to the structure has been designed so as to minimize its height to the minimum required for collocation and otherwise to minimize any adverse impact on adjoining properties; 1472211 \531905.1 GENTRY LOCKS RAKES & fV1~RE Mr. David Holladay December 18, 1998 Page -4- Fy c. No demand on public utilities is created since it will need only electric power which is available on site; d. The use generates no traffic and does not increase the flood potential of the surrounding neighborhood; e. The use furthers the intent of Sections 30-28, 30-29-7 and 30-87-2 and the County's Comprehensive Plan by providing for collocation on existing structures and the expansion of digital services to a critical business and residential area in a controlled fashion which will minimize the proliferation of telecommunications towers in the area; f. The use is not contrary to the public interest, but significantly furthers the public interest by expanding the availability of wireless personal, business and emergency services telecommunications, thereby enhancing the general welfare and safety of the community; g. The base of the monopole is not less than 40 feet from any residential structure on an adjoining lot; h. The telecommunications facility meets all of the County's minimum setback requirements; and i. The use otherwise conforms to the County's requirements. The intended use and design of the proposed monopole meets all of the requirements for issuance of the special use permit requested. The use is permitted as a principal use under Section 30- 61(A)(6) and satisfies all of the design standards required by Section 30-87-2. The subject property is particularly well-suited because of its remote location, the general development pattern of the surrounding area, its consistency with the existing and other permitted uses in the I-1 zoning district, and its design assuring negligible impact on the surrounding area. In addition, no other reasonable alternative locations exist, and the proposed monopole and its location and design have been chosen to protect the scenic beauty of Roanoke County while at the same time providing a structure capable of offering the level of service acceptable to AT&T and as mandated by the FCC. This site is designated Principal Industrial on the County's Comprehensive Plan. There will be little change in this area, however, as the applicant merely wishes to expand on the existing uses ]4722111531905.1 GENTRY LOCKS RAKES & MARE Mr. David Holladay December 18, 1998 Page -5- F-Y already located on this site. This proposal will not affect the operations of the existing use. This subject parcel has been chosen in part because it does not border any residential properties. It is important to Triton to be able to provide a high level of wireless service to the community, without imposing on its citizens. The future land use section of the County Comprehensive Plan states that this area is to be used for the development of major industries. Having state of the art communications available to these businesses will be a draw to future developers and their employees. Dependable wireless service is a benefit to all parties. There will be little to no impact on natural, cultural or historic resources in this part of Roanoke County. Triton PCS has been very conscious of the beauty of the Roanoke Valley when making decisions on where to locate future telecommunications installations. It is Triton's wish to become a good corporate neighbor and a contributing part of the future of Roanoke County. Accordingly, in order to build this vital network link, Triton requests that a special exception be issued in this case. Thank you for your cooperation and assistance. If you have any questions concerning the application or otherwise, please call me at me at 983-9312. Yours sincerely, GENTRY LOCKS RAKES & MOORS GMPjr/lgh Enclosure cc: Frank Shortall (w/encl.) John Slater (w/encl.) George Cumming (w/encl., via facsimile) 14722\1\531905.1 GENTRY LOCKE RAKES & MCORE Mr. David Holladay December 18, 1998 Page -6- Attachments: Application for Rezoning and Special Use Permit Concept Plan with: List of Adjoining Property Owners Photographic Simulations Propagation Studies List of Considered Alternate Sites Terrain Analysis (viewshed map) Fy 14722\]\531905.1 3.ROADCAST TOWER PREAPPLlCATlON CONS~9LTATiON CNECKLlST Applicant Name: Triton PCS, Inc. Date: 12/18/98 Consultant Staff Member: ~~ BROADCASTING TOWERS AND ASSOCIATED ANTENNA PERMITTED BY RIGHT: New and replacement broadcasting towers and associated antenna not exceeding thirty (30) feet in height and located within any commercial or industrial zoning district provided: a} the proposed tower is a monopole type design; b) the general area of the proposed tower is currently served by above ground utilities including electric power and telephone poles; and c7 all other use and desien standards for the construction or"tfie broadcasting tower and associated facilities are met. • Antennas may be installed on any existing structure within the County provided said antenna does not meet the definition of a broadcasting tower, does not increase the height of the existing structure more than ten (10) feet, and does not result in the structure and antenna exceeding the maximum structure height for that zonine district. Temporary towers erected for a period not to exceed twenty-one days. THE FOLLOWING INFORMATION SHALL BE REQUIRED AS PART OF THE SPECIAL ~SE PERMIT FOR A BROADCAST TOWER IN ADDITION TO STANDARD APPLICATION REQUIREMENTS. ~C9_~ S2~Q ~_Lt~~11.~1#1.P..~ Utilities that are currently present on site: all Utilities required that are nct currently present on site: none Expected route of lini<ace: Estimated noise .eve. in decibels: zero B_r~ a~ c~s.#~~e~ Structure Type: ~ Monopole ^ Lattice Tower ^ Guyed Tower C Stealth Desgn (description) Other (description) Proposed height pf tower excluding antenna: 160 feet ~ Existing height or'surrounding tree canopy and/or buildings: not applicable ~ Construction material and finish of tower. see attached Specific tower location see attached Material: Finish: Longitude: ~ t , ,, ° -• " Lati uc.. Ground elevation in mean sea level of the proposed tower site: see attached Tower has structural abilih/ to accommodate: `One C Two ~ Three other providers. ZXp~(5_~of Antenna or 0~}]~ipe`J1Ces At~,ched To Tow~~ see attached Omni-Directional Antenna ^ Directional Pane! ^ Parabolic Antenna G Whip Araenr:a G Other (description) Material and finish of the proposed antenna(s). see attached Cimensions of Antenna(s) - height i width ;depth Material: Finish: The following information must be submitted separately in either a written or mapped format. Information on how the proposed site relates to the applicant's existing communication system, inciudina rnumder or" other sites within the Roanoke Valley, and the location of the antenna at each site. i see attached 0 A map g ~•-7 desi native the specific coverage area(s) desired 'with any overflow areas denoted separately. ,. see..~ttached A use, witn a map, of all of the alternative sites considered or evaluated to sere the area or this proposed X tower, inc!udine other existing tower sites in the vicinity. This should include any co-locatiora considered and the specific technical, legal or ether reasons the other site(s) ~Nere rejected. se,e attached Y Provide conceptual site plan drawn to scale, depicting the location or'suopor structures, ecuipment enclosures, landscaped areas, fences, lighting, access, limits or' disturbed land, average slope of the site: ownership and use of ac;oining properties, etc. see attached ^ Pravide accurate, to scale, photographic simulations showing the relationship of the proposed broadcast R tower and associated antenna to the surroundings. Photographic simulations should include the relationships or"any new or modified road or utility condors necessary to sere the proposed broadcast tower site. see attached Provide a computerized terrain analysis showing the visibility of the proposed broadcast tower and antenna at the requested heieht and location. If ne~.A~ or modified road, access or uti(iry corridors are proposed, the terrain analysis shall also show the visibiiiry of These nee:~ or modified features. see attached (to follow) L~1 Provide derail sheet for broadcast tower structure. see attached ~! PrCVIde an aCCUrate deSCfiotlon and p110toOraph Of the prOpoS2d tGWer StrUCiUCe, InCiUding antenna. see attached ^ Pravide detail sheet of any antenna or devices attached to tower inciudina electrical and mecha-~ical X spec,rications for antenna systems. see attached 1~Qt~. I hereby certiry that: A.ll required submittal's to the FAA, as required by toning Grdir,ance Secticr, 30-87-2D.6. have been submitted. A required or,-site balloon or comparable test 'Hill be pe;;"orr-nod on the dates or ~i~2~~~ for the >clanr,ing Commission public hearing scheduled for 2/2/49 or" 23 y , for th,e Board of Supe; ~J1SOrs ublic hearinc soh r , ~, - ' °nd °'' the does p ~e~'c,je~ rcr 2/23/99 I, the appilcart, shall be responsible for all ceS assoc/ated 'with fhe illlna Of the aDI.711Cat(CI7; inciudina the reasonable cost of any indepe,~den,t analysis deemed necessary b,,, the County to verily t~,j ~ for the ne~.v broadcast touter. ' Signature: '~"~ ~ '' Date: 12/18/98 G. Michael Pace, Jr., Esquire, At o\rney for Triton PCS, Inc. v +~ .~ 4- ^U a i. 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Ns 1.0o A~. z5 ~,, o 0 4335 ~6 ~ O 4504 NN N o p mo ~ ~ ~J \ 4720 ~ 6. ~ ~~ ~~~~ N 4300 \60 ~w I \ / 4328 1° ~~ J ROANOKE COUNTY Triton PCS,Ine./Ohio State Cell~.clar DEPARTMENT OF Special Use Permit COMMUNITY DEVELOPMENT ` 54.04-1-10.1 J A1lania's if r Drew ruu: ' ~ ~ DAVID YEAMAN Assistant General Manager ~ . ~ 3013 Peachtree Road ' Atlanta, Georgia 30305 ®, ~ ~ ~ ~~ ~ ~ Y www.atlantabeergarten.com Phone: 404.261.9898 Fax: 404.261.0283 ~ ~. . Atlanta NewporT News ~.~~,r^r `~- ~'°' ]~~ F RO~NOK~ aNNING AND ZONING Dr. X018 ~ Fax i;'~0 ~ i72-' 1 08 Proposed Zoning: ~~z - ~, Proposed Land Use:~'~"' Kr ~, ~L.., r.,:..~a,~r ~~~;r,ratl.~~.. For staff use only ~ ~'~ date received ' rec ve,d b'~' i;,. •- > a licauon f PC,BZA da e: r ~ ~ ~ __ placards issyxd: Ic05 da~e: ' ~~~ Case Num'oer: r-o~ Star` Use Onry Use Type; Does the parcel meet the minimum lot area, v~~idth, and frontage requirements of the requested district? YES ~ NO IF NC, A VA,=FIANCE IS REQUIRED FIRST. / Does the parcel meet the minimum criteria. for t.-.e requested Use Type? YES ~'" NO IF NO, A VARIANCE IS REQUIRED FIRST. if rezoning request, are conditions being proffered with this request% YES NO ~r~r~:1~~~~~`~~~^T!•'1.31-F~h'El X:t"~f F~1~/:~'; ~i°Il`iiAf.'~'~~'?s_~~~~~~!'!~ ~~~~~~~~`~~-~`~~~~~~~ ~ ~~~~~~~~!a; i'~;;is'I?a;ij li''; l?!i~l ~; iil?~~!l 111 Variance of Sectionfs) of the Roanoke County Zoning Ordinance in ordar to: Is the application complete? Please check if enclosed. A.PPL',CATION `NILE NOT 8E ACCEPTED iF ANY CF THESE ITEMS ARE MISSING CR INCOiV1PLE T E. ws v ais v R!5 Y Consultation 8 1 /2" x 1 1 " concept p(an Application fee Application `'~' Metes and bounds description Proffers, if applicable ;f Justification 'r-';< Water and se~Ner application ,f Adjoining property owners l hereby certify that l am e;'rher the owner of the property or the owner's agent or contract purc,'~aser and am acting with the know/edge,~!~nd co~rsent of the owner. Owner's Signature: ~,f,F~aj,u~ ~,~ a`r~~ '~ ~«i; 1L+~L,r. t,.=~' ~ L,~.~ ~_' 5:I .~~'.; ~~i; c;'iii'i~'i~lli;i;i;i;i.'i~i~i'i'i~i'i~i~ii:`~:~: chi: ~: i:i ._ ~.~.......ti~.~~s~.~s~~~~~.Y~I?~t"'Y'sk~J~~r~~`~'`C''l~':~'r~~~'Z~_,~r~~~.:.r~~/~1:1`~"~'~3~:L'~,'t"~i~l'S'I~`.,. ~ ................... . ___ I. ~5 The request for rezoning furthers the purposes of rezoning ordinance in that it encourages economic development activities that provide desirable employment and enlarge the tax base. It also facilitates the creation of a convenient restaurant which will blend in with other buildings, be attractive, and involved with community. In no way does it provide any threat to overcrowding of land, travel, or transportation. It also furthers the purpose of the C2-C zoning in that it will offer aservice-related activity within the community and several neighborhoods in the area. Our site development plan shows compatibility with adjoining building and land uses. The C2-C zoning is also for commercial districts found along major arterial thoroughfares which serve as large segments of the county's population as Va. Route 419 does. II. Blue Ridge Cafe's concept and rezoning request conforms to the general guidelines and policies contained in the Roanoke County Comprehensive plan in that we are taking into account the 419 corridor as a whole and do not intend to mangle, reshape, or destroy this suburban corridor. VJe plan to use the land primarily on its 419 road frontage side. The back 100 feet which borders the Hillcrest subdivision will remain unused except for the rip rap channel bore to drain the retention pond. Leaving the existing hard woods on the rear of the property will provide a pristine, park-like view from the neighboring sub- divisionback yards while preventing the appearance of haphazard strip development. in support of the county's 75/25 economic development policy, we will be utilizing the 419 frontage parcel for commercial development. Our proposal calls for this particular parcel to be zoned C2-C for restaurant use instead of the existing C1-C for office use. Our proposal proffers continuing the access road from First National Exchange Bank through our property to the Colonnade Office Park . By proffering the existence of this access road we will be further promoting the office space usage of the entire corridor while at the same time limiting entrance and exit points onto 419. ~s As mentioned above, our proposal .takes into account neighboring businesses and homes to provide proper buffering so that separate land uses may coexist. We have proposed a 100-foot buffer to the rear of the property and a 50-foot buffer to the left bordering the undeveloped site. Our building design is brick to match the existing architecture. The piece of land proposed for rezoning holds magnificent scenic views to the Roanoke Valley. These views were a primary factor in selecting this property. The property is bound by steep slopes to both the front and rear with a somewhat level space on the top. Our current engineering plans call for a reduction of fifteen feet from the highest point of the property. The rear slope will remain almost totally in tact except for the rip rap ditch which will be bore for storm drainage. The slope to the front of the property will remain in tact except to clear site visibility from the road and for the proffered access road connecting First National Exchange Bank and the existing Colonnade office park. III. The rezoning and proposed development will impact the stated property in that it will have an approximate 5,000 square foot building on 3.77 acres of land. The building will coincide in appearance with all other existing buildings nearby. Its effect on adjoining properties will be minimal in that a 100' buffer will remain between the development and the four residential properties to the north. Lighting and building plans are set as not to impose on neighboring property's view nor will it create any lighting dishirbances. Traffic will be entering and exiting through the adjoining bank property easement which already exists. This easement provides access to Route 419 in either direction. An easement will be granted to the undeveloped property to our west which may at some point continue to the Colonnade Office Park. Impacts on public services such as water and sewer, which are already run through the front of the property, are very minimal. No hazards will be posed to roads, schools, parks, or fire and rescue efforts. ~, 5 Current Proffers 1. Project will be developed in substantial conformity with the site plan prepared by Ernie Rose Architects, submitted herewith. 2. i here will be no additional entrance /exits on Route 419 3. screening and buffering will be as proposed on the site plan of Ernie Rose, Architects. 4. All. lighting will be directed away from the adjoining residential property. Poles shall not. be more then 20 feet in height. 5. Signage will be similar in size and configuration to the existing, sign on Phase I . b. ~Ta residential uses will be placed on the property. 7. Architecture will be compatible with Colonnade Corporate Center. ~. Dempster location for Phase 1 to be approved in staff review. l 9~ .~ Y ANp P.t aOaREVl55p0~PV~ kt 10 pC0P,30f' A P p F ~ ~~A~fc r n PdAY 1993 ~~ 1 0 2 pM N A S10f NN~fE ' aA ~ NS ~t E p 1. tN P 9' NStO P ~ E S. P~;. ZB' Np RE ZOSN~~ SEGONp EN AS, O9~AZE5 gp ~ S a E t.1M SUfiA P .. ~~A `OOO tSAVO PjtONS' , tN 3, p~ ~~-A • L~M50 0, pE0 PAR~~E PPRK DY1N P nN °" REGpR ~ V N 5 oPP~pftEt.O ELE E PNp F ~~~{11-L. SEGn `~i~ GP 4 1 a AG A. SEG~ON 2 ' ~~ 18. B~pGK ~~~1. Z8 (:~ 5 P ,. ~ m,. 13 OS t,Ot 12 p.& a LOS, L LOS 11 •; p ptN O 0~ N£ og LOS ~0 O1 g ~p PtN , t.1 O[9 ~T 39.70 1 N SES UNE , 10 O ~1A0.32 PV ' ~ A 8•-10 = 212.40' S 70'SOOO' E 1N N 4 i.2J ot 171,17' S Sg 0~£ARS . 0 3 E J6'p 4,,2 0 zs9 ~e, E N 7 4 00' 1 RO t N ' p1 5E5 1 N p1N SINE , GU WE`- C~ /AS 113$ SRA ' S~ Ac, 6 AC•~ 3'7~ (1.2 9Y tO~NER2 Rg~ANS O1fN03p E R 9 1~ UN-,~ 2. GUTS ~. s 1N ~ 8 0 . 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O wu M1 ae ~" °c~ > U 40,11 40.03 s R 40.09 em, a - 39.01 Oe(ention 39 G~ - ~ }oe 95 ~ ~,, . 4c~.oe ' 9 z, O Unied Slates Posto, Sorv/ca 1 40.08 aos~ ~ ~' 40407 -¢0.02 w.~~ -_ .c. 40. ~~~ ~' ~• 419 ter,,, ' : 2~n k eoes J~ _ ~ ~ ~ ~ ~_e ~ y United S(otes Por!a/ Service / sow ~, ,.0 z„ i '~ ' 40:04 » /,n,_~z1. 5/ ~ ` ~ e sue. ~i ao r>o~_ „~ ` m ~ J,d o,J-Jig ~ ~~ . )e 0 ~ ~ ~ ~. t,;~; °~;;~, ~ ~ _ 1 ~,,, ~ McVitty Forest ,M1~~l1~f 5. 7~ ~^ eon. ^ondomirnums O RQBS '~ xs 40a0~. /y,\ e. ` ~ J0.l* /~ ~ ' 25x .k. 0°1 1 ~ 1a. 9 ~~ 3.~ , o~•,b~71n1 - o ~J !9. Roanoke County Liblory g p i .w 1 •p ~. ,uon e non sP ,e-ao-p-,am-, ~ `~"~ e ~ d. -r >-:, ~ zo. ry ,~. ~~. ~~ ¢ ~xae~n.nn' Jr,o17. 9 G u ~a. 21. rI ~- J ~ 22. 1~. ae~'ro-~s) ~ 23. JPIJ 24. sr,n ~ _ ~/ \ e ~ ze a> 15. 2\ szu ~ 94.,E ~, /tc V u,e t -z>J S a^ ~ sau ~~ l Je 01 \~IJ ~/ ^ 35. 9. ,o ,M13o. O a ~ ~ ...x, k ~ R~ 32 l • t1JS 1113. 28. ~ a s 38. ~ ~ ~ - JTJe e29. £~ .' e , e 1.'.. rnn ,3 b~ ~ J.vn (~ laea ~ r Jeer ~x3 27. 26 za n ~1 s 11. > I e ,..,o ..~ '.saes o 42. ,. / ~, S ~ ~~ n ..,,..~, ., Imo' ~- i~ ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Btue Ridge Cafe`,LLC/West Ct~,cb Corp. Rezone from C1-C to C2-C 76.16-1-39 ACTION NUMBER ITEM NUMBER G - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1999 AGENDA ITEM: First Reading of an Ordinance to Adopt an Acquisition Policy for the Carvin Creek Hazard Mitigation Project COUNTY ADMINISTRATOR'S COMMENTS: ~/~~Z~rv~-~~~~~ The Board of Supervisors conducted a work session on December 15, 1998 on the Carvin Creek Hazard Mitigation Project. Drafts of the proposed "acquisition policy" and "purchase agreement" were given to board members at that work session. The Board subsequently approved staffs recommendation to accept a grant from the Federal Emergency Management Agency (FEMA) to purchase flood-prone homes in the Sun Valley/Palm Valley area of Roanoke County. The purpose of the Carvin Creek Hazard Mitigation Grant Program is to reduce the number of structures located in the floodplain and subject to flooding damages. FEMA is funding this program with contributions from the state and the County, and considers it to be cost beneficial because it will reduce the demand for disaster assistance in the event of additional flooding in the future. Part of the process of acquiring the flood prone properties in the Carvin Creek Hazard Mitigation Project involves the adoption of an acquisition policy. The purpose of the acquisition policy is to set forth procedures and requirements, for both the affected property owner and Roanoke County, under which acquisition of property by Roanoke County will be accomplished. Attached to this report is an outline of the acquisition policy which staff is recommending for approval. Additionally, staff is requesting that the Board authorize the County Administrator to enter into agreements to acquire properties identified on the attachment for which funds are available. There is a prioritized list of thirteen homeowners who have expressed interest in selling their property through this program. A community meeting is planned with these 1 residents, at which time the acquisition policy will be explained. The policy sets forth specifically how a purchase price will be determined, and emphasizes that participation in the program is entirely voluntary for both the homeowners and the County. The purchase amount offered will be solely determined by the guidelines of the acquisition policy and is not subject to negotiation. If a homeowner declines to accept the offer, the County will use the funds to acquire other property from the prioritized list. Staff does not anticipate this to become an issue, particularly with the property most heavily impacted by flooding. The estimated cost of the project is $688,100.00. The proposed breakdown of the cost is as follows: Federal Share Administrative Costs (to locality) State Share (VADES) County Share TOTAL PROJECT COST $516,075.00 75.0% 14,762.00 2.2% 37,500.00 5.4% 119,763.00 17.4% $688,100.00 100% The 1992 bond referendum included $210,000 for projects identified from the Regional Stormwater Management plan and will be used for Roanoke County's share. No additional appropriation of funds is required. Alternative #1: Adopt the "Garvin Creek Acquisition Policy" and the attached Ordinance and authorize the County Administrator to enter into agreements for the purchase of the identified properties for which funds are currently available. Alternative #2: Do not adopt the acquisition policy at this time. STAFF RECOMMENDATION: Staff recommends Alternative #1. SUBMITTED BY: George W. Simpson, III, P.E. Assistant Director Department of Community Development APPROVED BY: Elmer C. Hodge County Administrator 2 (~- i ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: pc: Paul Mahoney, County Attorney VOTE Harrison Johnson McNamara Minnix Nickens No Yes Abs 3 G-~ I. Program Summary and Purpose II. Priorities of Acquisition Program III. Eligibility Requirements IV. Market Value Determination V. Duplication of Benefits VI. Replacement Requirements VII. Steps in the Acquisition Process VIII. Property Owner Worksheet IX. Voluntary Transaction Agreement X. Request to Withdraw from Consideration XI. Request to be Added to Waiting List (-1 PROPERTY OWNERS - CARVINS CREEK ACQUISITION TAX MAP NUMBER ADDRESS OWNER 1. 38.07-2-30, 31 30 Verndale Drive Minnie E. Reynolds Life Est. 2. 38.07-2-32 54 Verndale Drive Cathy Diane Lambert 3. 38.07-2-33, 34 102 Verndale Drive Sidney C. & Judy H. Shelton 4. 38.07-2-35 114 Verndale Drive Fred B. Jennings 5. 38.07-2-36 122 Verndale Drive Jeffrey K. & Linda Noell 6. 38.07-2-37 130 Verndale Drive Robert A. & Frances E. Vessey 7. 38.11-1-30 43 Orlando Avenue Anthony Q. Logan 8. 38.11-1-31, 32 63 Orlando Avenue Sharon G. Doyle 9. 38.11-1-33 71 Orlando Avenue Dale L. Louderback 10. 38.11-1-53 5352 Palm Valley Rd. Richard C. Moore 11. 38.11-1-54 5346 Palm Valley Rd. Daniel R. & Kathy O. Otey 12. 38.11-1-55 5340 Palm Valley Rd. Richard B. & Joyce H. Spencer 13. 38.11-1-56 5336 Palm Valley Rd. Vestia, P. Jr. & Patricia Black c ' COUNTY OF ROANOKE HAZARD MITIGATION GRANT PROGRAM - CARVIN CREEK ACQUISITION POLICY December 1 S, 1998 ~_1 ROANOKE COUNTY, VIRGINIA G-- TABLE OF CONTENTS Paae Program Summary 1 Carvin Creek Acquisition Policy 2 Acquisition Worksheet 8 Voluntary Transaction Agreement 13 Request to Withdraw From Consideration 15 Request for Addition to Waiting List 17 CARVIN CREEK ~~ I HAZARD MITIGATION GRANT PROGRAM PROGRAM SUMMARY - The purpose of the Carvin Creek Hazard Mitigation Grant Program is to reduce the number of structures located in the floodplain and subject to flooding damages. The federal government is involved in this Program and considers it to be cost beneficial because it will reduce the demand for disaster assistance in the event of additional flooding in the future. - The governing agencies involved in this acquisition program are the Federal Emergency Management Agency (FEMA), the Virginia Department of Emergency Services (VDES), and the County of Roanoke. - The program will be funded with 75% from FEMA Section 404 Hazard Mitigation grant funds, and with 25% from a combination of Commonwealth of Virginia and County of Roanoke funds. - The acquisition program is voluntary, meaning that the County of Roanoke is not obligated to purchase any particular properties and the property owners must voluntarily sell their properties to the County of Roanoke. The County of Roanoke will not use the power of eminent domain for this particular program. - Once purchased, the properties must be publicly maintained for conservation, recreation, or other suitable open space designation for perpetuity. No future federal disaster assistance will be available for the subject properties purchased under this program. - This acquisition program is subject to the 75% funding from FEMA. Should this funding not be provided in whole or in part, the program may be reduced in scope or terminated. 1 BUYPOL-1.WPD G-I County of Roanoke, Virginia CARVIN CREEK HAZARD MITIGATION GRANT PROGRAM December 15, 1998 ACQUISITION POLICY Following are the procedures and polices for the program: FEMA: Federal Emergency Management Agency NFIP: National Flood Insurance Program Post-flood: Following the flood of September 6, 1996 Pre-flood: Prior to the flood of September 6, 1996 Program: Carvin Creek Hazard Mitigation Grant Program VDES: Virginia Department of Emergency Services SBA: Small Business Administration URA: Uniform Relocation Assistance and Real Property Acquisition Policies Act I. Priorities of Acquisition Program: A. Properties located in the floodway or floodplain in the Sun Valley/Palm Valley area of Carvin Creek, as shown on the attached map, and whose owners have indicated an interest in selling, are the priorities for this acquisition program. B. Properties included in the original list submitted to the Federal Emergency Management Agency (FEMA) for approval will be given first consideration. C. Upon conclusion of the acquisition process for properties on the original list, property owners in the Sun Valley/Palm Valley area of Carvin Creek that meet the eligibility criteria and have requested to be included in the acquisition program will be considered should additional funds become available. 2 BUYPOL-1.WPD G- ~ The following eligibility requirements will be used for this program: A. Garages or outbuildings must be located on the same property to be considered a part of the program property. B. Vacant lots can be purchased in the acquisition when the property is contiguous to and assessed with the primary structure to be included in the program. C. The title must be clear of all liens before the County of Roanoke will take title to the property. The property owner will agree to satisfy all liens or have the lien amount deducted from the purchase offer prior to the acquisition and authorize the County to pay off all liens at the closing. D. All acquisition applicants will sign a statement recognizing that the program is voluntary. In addition, the County of Roanoke may, at its sole discretion, reject a property for acquisition based on the eligibility requirements, limitation of available grant funds, or for any other considerations. E. Current property owners will be responsible for the property taxes on the structure from the first of the year through the date of the closing on a pro- rata basis. F. Demolition costs and liability expenses for a flood damaged structure will be the responsibility of the County of Roanoke only after completion of the closing. The property owner remains solely responsible for the property and the structure, and the risk of all loss remains with the property owner until completion of the closing. G. The warranty deed on all purchased properties will include covenants to ensure that the properties must be publicly maintained for conservation, recreation, or other suitable open space designation for perpetuity. No future federal disaster assistance will be available for the subject properties purchased under this program. H. This acquisition program is subject to the 75% funding from FEMA. Should this funding not be provided in whole or in part, the program may be reduced in scope or terminated. 3 BUYPDL- 1 .WPD ~.'" III. Market Value Determination: The fol%wing procedures will be used to establish fair market value of the structures to be purchased: A. A licensed, independent appraiser, selected by the County, will conduct a pre-flood appraisal of the property, land, and structures to be purchased. Based on this appraisal, property owners will be offered pre-flood fair market value less any duplication of benefits as defined in the following section. Property owners will be afforded the opportunity to provide information to the appraiser regarding major pre-flood improvements to the property which can be documented. B. In the event that a structure(s) has already been demolished due to health and/or safety concerns prior to the date of appraisal, the appraiser shall determine an appraisal price for the structure(s) based on the pre-flood market value for comparable structures in the area and the County of Roanoke assessment for June 1996. C. In the event that the appraisal less duplication of benefits is a negative figure and the property owner still desires to sell the property in the acquisition, the property owner will be offered the assessed value of the land only (not the structure) as determined by the pre-flood County of Roanoke assessment. However, the County of Roanoke will take fee simple ownership to both the structure and the land. D. For tracts of land over one acre in size, the County of Roanoke will have the option to include only the land under and immediately around the structure (1 acre or less) to be agreed upon by the property owner and the County of Roanoke. The cost to survey and record the smaller parcel and necessary attorney's fees will be paid by the acquisition program. E. If the property owner purchased the property after the disaster declaration, then the County of Roanoke cannot offer the owner more than the post-flood fair market value. The property owner will tit be offered pre-flood fair market value if they were not the property owner during the flood of September 6,1996. In addition, any benefits the previous property owner received for repair of the property will not be deducted from the offer to purchase. F. Rental or lease-to-own properties will be addressed on a case-by-case basis depending on contract stipulations. 4 BUYPOL-1.WPD 1...~ G. The County of Roanoke reserves the right to modify any guideline in this policy to conform with state or federal regulations regarding acquisition funds. IV. Duplication of Benefits A. Background Federal regulations require that previous federal dollars related to structural home repair or replacement will be considered an offset (cash advance) toward the purchase price of the acquisition property. The offset amount must be deducted from the settlement offer, unless the property owner is able to produce documentation that the awards were reinvested into the flooded property. Review of the Hazard Mitigation Duplication of Benefits is managed by FEMA. B. r s A preliminary review of each property on the initial list will be submitted to FEMA including the damaged dwellings address, homeowner's name, address, and phone number; and any information regarding assistance received for the flooded property. An official duplication of benefits request will be submitted on each property after the appraisal has been completed. Information on benefits received will be provided by FEMA to the local community for the purpose of determining the purchase offer only. This information will be considered privileged information and will only be provided to the property owner and the grant administrator. This information will n~# voluntarily be provided to any other parties unless required by applicable laws or regulations. C. Tvoes of Duplication of Benefits The following are the types of assistance that will be deducted from fair market value above: - National Flood /assurance Program (NFIP). Sett/ements -NFIP deductions will be researched and figured for any homeowners involved in the acquisition that have received NFIP settlements for real property. The real property settlement is the only portion of an NFIP settlement that will be considered. Any settlement for contents will ~ be deducted from the purchase offer. If the homeowner has already made repairs as outlined in the Property rj BUYPOL-1.WPD ~", •~ E Information section of the Carvin Creek Hazard Mitigation Grant Program Worksheet, the amount verified by repair receipts will not be deducted. - Funding from other federal state or local agencies received specifically for structural repairs. If the homeowner has already made repairs as outlined in the Property Information section of the Carvin Creek Hazard Mitigation Grant Program Worksheet, the amount verified by repair receipts will not be deducted. V. Replacement Reauirements: A. In the event that the property owner obtained apost-flood Small Business Administration (SBA) loan to repair and/or replace a structure included in the program, any proceeds from the acquisition must first be applied to the SBA loan. If there is a balance on the SBA loan, the balance will be transferred as alien on the new property purchased by the property owner with the loan funds. B. Any properties involved in the acquisition that were rented a minimum of 90 days prior to the presentation of the acquisition offer, the property owner will be required to follow the requirements of the URA. Renters will be offered relocation assistance directly from the grant funds. Rental relocation assistance will be figured as follows: the new rental amount (comparable housing) plus average utilities minus the old rental amount times 42 months ~ $5,250.00, whichever is less. In the event that FEMA modifies the relocation policy for renters, the County of Roanoke reserves the right to modify this acquisition policy to reflect the national guidelines. C. Each property owner is responsible for any and all applicable taxes on any proceeds from this program VI. Steps of Acquisition Process: The fol%wing is a brief outline of the steps of the acquisition process for property owners: A. Public meeting with program overview. B. Initial interview including property owner, appraiser, property acquisition specialists} and grant administrator. C. Appropriate site and structural environmental assessments 6 BUYPOL-1.WPD D. Appraisal/title search completed. E. Duplication of benefits determined. F. Property owner presented the offer to purchase (appraisal less any duplication of benefits). Property owner given 60 days from receipt of the offer to consider the offer. G. Meet with property owners to accept or reject the offer to purchase after the consideration period. If accepted, purchase agreement to be signed by the property owner. H. Property owner has 90 days to remove all belongings and salvage material from structure prior to closing. This time period may be reduced or eliminated at the request of the property owner and upon agreement of the parties. Meet with property owners following required time period to close on property and transfer title to County of Roanoke. J. Demolition contract bid and commencement of demolition of purchased structures. K. Demolition completed. L. Reuse plan for properties implemented by the County of Roanoke. if any provision of this program, or the application of any provision hereof to a particular entity or circumstance, shall be held to be invalid or unenforceab/e by a court or agency of competent jurisdiction, the remaining provisions of the program shall not be affected and all other terms and conditions of the program shall be valid and enforceable to the fullest extent permitted bylaw. G~ 7 BUYPOL-1 . WPD r~J ~ 1 CARVIN CREEK ACQUISITION PROGRAM Worksheet Owner Suaalied Infiormation 1 . Name{s) as they Name Social Security No. Date of Birth appear on the property deed: 2. Current mailing address: 3. Telephone Number: ( 1 - (Home) 1 1 - (Work) Property Information 4. Address of flooded property: 5. Tax Parcel Number: 6. Type of Property (circle one): Commercial Residential House Mobile Home Outbuilding Garage Other (specify): 7. Property Owner's Estimate of Value of the Structure: S 8. Property Owner's Estimate of Value of the Land: $ Combined Value: $ 9. Amount of Structural Damage from September 6, 1996 (do not include personal property damage): S BUYPOL-1.WPD 10. Have repairs been made on the structure? (circle one) If repairs have been made, what is the total amount of repairs which can be documented with receipts? S 1 1 . Was the structure covered by flood insurance at the time of the September 6,1996 flood? If yes, policy number: Yes/No ~"' Yes/No Amount of structure insurance coverage: $ Amount of claim payment for structure only: $ 12. Are there any liens against the flood damaged property? If yes, list the liens against the property: Name of lien holder: Name of lien holder: Name of lien holder: Yes/No Occu anc~ Information 13. On the date of disaster (September 6, 1996), was the property: (circle one) Owner Occupied Renter Occupied Vacant Secondary Dwelling (vacation home) 14. What is the current occupancy status of the structure: (circle one) Owner Occupied Renter Occupied Vacant Secondary Dwelling Demolished Other (specify): (vacation home) If the property is currently renter occu ied, provide the following information regarding the tenants: 9 BUYPOL-1.WPD Name: Address: Phone: ( 1 - Relocation Information 15. Have you relocated from the flood damaged structure? (circle one) 16. Have you purchased a new home? (circle one) If yes, answer #17; if no, answer #18. 17. If yes, address of new home: 18 19 Purchase price of new home: $ Is the new home outside of the 100-year flood plain? (circle one) Yes/No If no, (a new home has not been purchased), answer the following: What type of residence are you currently residing in? Apartment Rental Home Rental Trailer Nursing Home Family Member Residence Other: Do you plan on purchasing a new home? Yes/No Do you need assistance in obtaining permanent housing? Yes/No Family size: Assistance Summary 20. Did you receive any grant or assistance for flood damage repairs to your property? Yes/No Yes/No Yes/No ~) O BUYPDL-1.WPD G- ~ If yes, list the types and amounts of assistance: Tvae If you received FEMA assistance, FEMA Control #: 21. Did you receive any flood insurance settlement(s) for structural damage(s)? Yes/No If yes, list the types and amount of assistance: ?yam Amount Date 22. Did you receive a Small Business Administration (SBA) Loan? Yes/No Name of lender and amount of mortgage: Lender: Amount: SBA Control #: 1 1 BUYPDL- 1 .WPD ~~ 1 Owner Statement of Interest As a property owner(s), by signature it is hereby stated that I/we request participation in the Carvin Creek voluntary property acquisition program. It is understood that any misleading or fraudulent information contained herein may result in disqualification or delays in the voluntary acquisition of the property. Further, by signature, I/we hereby authorize the County of Roanoke to gather information from FEMA, SBA, National Flood Insurance or my homeowner's insurance, and other applicable sources or agencies pertaining to the flood recovery programs to determine non-duplication of benefits. Property Owner(s): Signature Print Full Name Date Signature Print Full Name Date Signature Print Full Name Date 7 BUYPOL-1.WPD G- ~ CARVIN CREEK ACQUISITION PROGRAM Voluntary Transaction Agreement I/we am/are the owner(s) of the property identified by the following address: Tax Parcel Number(s): 2. I/we have been notified by the County of Roanoke of their interest in purchasing the above property, and that, if I/we agree to sell, it will be necessary for the property to be permanently vacated. 3. I/we have been notified by the County of Roanoke that pre-flood market value of the property will be offered as determined by an appraisal process. 4. I/we have been informed by the County of Roanoke in writing that I/we are not required to sell the above property to the County of Roanoke and that the County of Roanoke will not use the power of eminent domain in connection with this particular program. I/we understand that this means that I/we do not have to sell this property to the County of Roanoke. 5. I/we have been notified by the County of Roanoke that, if the above property is sold voluntarily, I am nQt entitled to relocation benefits provided by the Uniform Relocation Assistance and Real Property Acquisition Policies Act, which is available to persons forced to abandon their property involuntarily, and I/we will not claim any such benefits. 6. The County of Roanoke stipulates and agrees that the above property as of the date noted below, is not a part of an intended, planned, or designated project area where all or substantially all of the property within the area would be acquired within a specific time frame; and that the information described in paragraphs 2 through 5 has been provided to the property owner(s) noted herein. Property Owner(s): Signature Print Full Name Date Signature Print Full Name Date 13 BUYPOL-1.WPD G-I Signature Print Full Name Date County Administrator Date 1 4 BUYPOL-1.WPD ~~ rARVIN CREEK ACQUISITION PROGRAM I/we, (property owner(s~ names) hereby certify that I/we are the rightful owners to the following property (address of flooded property): Tax Parcel Number: I/we hereby wish to notify the County of Roanoke of our desire to remove our property from consideration the Carvin Creek Acquisition Program. I/we hereby acknowledge that by signature of this form the above property will not be appraised, and that I/we will not be given the opportunity to sell the above property to the City of Roanoke to be purchased under the Federal Emergency Management Agency (FEMA) Section 404 Hazard Mitigation Program. I/we conclude that by signing, I/we forfeit all of our rights of opportunity for consideration for the Carvin Creek Acquisition Program. R C(e _uest to Withdraw from Consideration Property Owner(s): Signature Print Full Name Date Signature Signature Print Full Name Print Full Name Date Date *All property owners listed on the warranty deed to the property must sign this form. In the event that there are questions regarding. the withdrawal from consideration for the acquisition, the following is an address and phone number at which the above property owners may be reached: 1 5 BUYPOL-1.WPD G-~~ Address: Phone: 16 BUYPOL-1 .WPD ~'- i CARVIN CREEK ACQUISITION PROGRAIV_I ~e uest to be added to Waiting List I/we, (list of all property owners listed on the warranty deed) hereby certify that we are the rightful property owners to the following property (address of flooded property): Tax Parcel Number: I/we hereby would like to request being added to the waiting list for consideration of the voluntary acquisition program for the Sun Valley/Palm Valley area. I/we understand that in the event of an excess of funds after the initial list of properties has been considered, that our property will be considered for acquisition, subject to eligibility requirements. I/we also understand that the acquisition remains voluntary and that by signing this form, I/we have only expressed a request to be considered for future purchase in the acquisition program, and that I/we can withdraw this request at any time prior to signing a Purchase Agreement. I/we also understand that a future or expanded acquisition program may not be funded, in which case, my property would not be eligible for purchase. Property Owner(s): Date Signature Signature Signature Print Full Name Print Full Name Print Full Name Date Date All property owners listed on the warranty deed to the property must sign this form. 17 BUYPOL-1.WPD G- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 ORDINANCE AUTHORIZING THE ACQUISITION OF REAL ESTATE FOR THE CARVIN CREEK HAZARD MITIGATION PROJECT, TO REDUCE THE NUMBER OF STRUCTURES IN THE CARVIN CREEK FLOODPLAIN WHEREAS, Roanoke County has been awarded a grant from the Federal Emergency Management Agency (FEMA) to purchase flood-prone homes in the Sun Valley/Palm Valley area of Roanoke County; and WHEREAS, the purpose of the Carvin Creek Hazard Mitigation Grant (the Grant)is to reduce the number of structures located in the floodplain and subject to flooding damages; and, WHEREAS, the Board of Supervisors of Roanoke County accepted this Grant on December 15, 1998, and approved the Carvin Creek Hazard Mitigation Project (the Project); and, WHEREAS, the real estate to be acquired is located in the Carvin Creek floodplain; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on January 26, 1999, and the second reading was held on February 9, 1999. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition of real estate is hereby authorized, referenced by tax map number, from the following property owners, their successors or assigns: TAX MAP NO. 38.07-2-30, 31 PROPERTY ADDRESS AND OWNER 30 Verndale Drive Minnie E. Reynolds Life Est. G:~ATTORNEY~PMMWGENDA~FLOODGRT.ORD 1 G-I 38.07-2-32 54 Verndale Drive Cathy Diane Lambert 38.07-2-33, 34 102 Verndale Drive Sidney C. & Judy H. Shelton 38.07-2-35 114 Verndale Drive Fred B. Jennings 38.07-2-36 122 Verndale Drive Jeffrey K. & Linda Noell 38.07-2-37 130 Verndale Drive Robert A. & Frances E. Vessey 38.11-1-30 43 Orlando Avenue Anthony Q. Logan 38.11-1-31, 32 63 Orlando Avenue Sharon G. Doyle 38.11-1-33 71 Orlando Avenue Dale L. Louderback 38.11-1-53 5352 Palm Valley Rd. Richard C. Moore 38.11-1-54 5346 Palm Valley Rd. Daniel R. & Kathy 0. Otey 38.11-1-55 5340 Palm Valley Rd. Richard B. & Joyce H. Spencer 38.11-1-56 5336 Palm Valley Rd. Vestia P. Jr. & Patricia Black 2. That the consideration for each property acquisition shall not exceed a value to be determined by an independent fair market value appraisal; and 3. That the consideration for each real estate acquisition shall be paid from the Carvin Creek Hazard Mitigation Project Grant funds; not to exceed and subject to the amount of funds available; and 4. That in order to accomplish the provisions of this Grant and ordinance, the Board hereby adopts by reference the "Carvin Creek Acquisition Policy," which establishes the procedures and requirements by which acquisition of all real estate shall be accomplished. The Board may amend this policy from time to time by resolution; and 5. That the Board hereby appropriates the sum of $516,075.00, the federal share of this Grant, and the sum of $37,500.00, the state share of this Grant, to implement this Project. Funds for the County share of G:~ATTORNEY~PMM~,AGENDA~FLOODGRT.ORD 2 l~ G-I this Grant, and administrative costs, are available and appropriated in the Drainage Account. 6. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these acquisitions, all of which shall be on form approved by the County Attorney. G:~.4TTORNEY~PMM~AGENDA~FLOODGRT.ORD 3 ACTION NUMBER ITEM NUMBER ~ -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1999 AGENDA ITEM: Ordinance to vacate, quitclaim and release the major portion of a 15' sanitary sewer easement across property of Cave Spring Baptist Church located in the Windsor Hills Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: This is the first reading of the proposed ordinance to authorize vacation and release of a major portion of a 15' sanitary sewer easement across the property of Cave Spring Baptist Church ("Owner"). By deed of April 1, 1987 recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, Deed Book 1261, Page 1294, Cave Spring Baptist Church conveyed to the Board of Supervisors of Roanoke County a fifteen foot (15') sanitary sewer easement extending in a westerly direction from Brambleton Avenue through the church property. The petitioner, Cave Spring Baptist Church, is the current owner of the property over which the above described easement is located, said parcel being located at the intersection of Brambleton Avenue and Roselawn Road in the Windsor Hills Magisterial District and being designated on the Roanoke County Land Records as Tax Map No. 86.12-3-2. 1 G-a Cave Spring Baptist Church has requested that the Board of Supervisors vacate, quitclaim and release a major portion of the easement to eliminate the encumbrance. The location of the portion of easement to be released is shown crosshatched and designated as an existing sanitary sewer easement to be vacated from Point A to Point B on the attached plat, dated 11 /30/98. A copy is attached to the proposed ordinance as Exhibit A. The Roanoke County Utility Department was notified of the request to vacate the 15' sanitary sewer easement across Cave Spring Baptist Church property. The Utility Department determined that this existing sanitary sewer was not expandable and of no benefit to the County. The Utility Department is in agreement with this request. All costs associated with the adoption of this ordinance will be the responsibility of Cave Spring Baptist Church. Staff recommends that the Board adopt the proposed ordinance. MITTED APPROVED BY: rnold Cov ,Director Elmer C. Hodge Department of Commu ity Development County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: c: Vickie Huffman, Assistant County Attorney Gary Robertson, Director, Utility Department VOTE Harrison Johnson McNamara Minnix Nickens No Yes Abs 2 rA,Y PARGkL X35. r 2- 3- s L'a VE- Sr'%r1NG c?aPTL,ST CtllTOtG'tl 7r;'L.iS If..`. fr. El ?,2P Pg ,~74 C„4 VE SPf?/Nv BA7' 175 !~ . L•FJC/RCh' 7}2t/S7EL'S ~Q, ~ ~ Gr. B" f 142 i':J. f U _- APGD d L'~~' ,XNNT USE ururrv £sur. ~,-,,"~~, ~~y! ~ `~ ~~ ~' Sn ) ~~ ...,o 6 ~k` r~ ~~ !y~ ~t(~1 ~ P. ~' __~ ~, rAx /'4xCFc {~ rr~, ra ,s--•~ ,y-~ ~ C:A 4~F S.°~Pbd~ flAfjl'1S1 ~ \ c.rLUfrrti' ~~~ Request to Vacate, Quitclaim and Release major portion of 15' Sanitary Sewer Easement w ~~~, Recorded in ~~"~%,~' Deed Book 1261, Page 1294 ' 2~ ~ Cave Spring Baptist Church ~~ , Located on R~ Cave Spring Baptist Church ~w t Deed Book 1142, Page 10 Tax Parcel: 86.12-3-2 Request to Vacate, Quitclaim and Release major ROANOxE COUNTY portion of 15' Sanitary Sewer Easement D.8'PARTMENT OF Recorded in COMMUNITY DEVELOPMENT Deed Book 1261, Page 1294 ~ Cave Spring Baptist Church J 1h;XH1131"1' A NCJ r~~,`a.` S Fflt7'Arr'E'D WYTTICX./T TtJt BENif77 Cif" .A ANi`1 T?icREF(7R~~ .A9AY /JOT 1/JLb'iA7F ALt ;ti 1/r'%sN %HE f'iiKL%rfk'TY. ~f5' NdT C.QN,~YI'IUT£ A SL/BL)Llr/S10N UND~`.R ~'!£ M I Y SU.~DI V15'IiJN AND/OR rU.NeNCd L~~rOINAh'CES. ~~~ ~~ ~1~ R~~~~~~ Easement to be Vacated, Quitclaimed "l pNi~P~~y1' £xJSnNC rs'sAN.s£~R tsxLh''r. s~ s Fp~~ (t,.t~. 7~Sr Py. r29a) and Released TO Bt` I/ACAT£U FROA9 PJtNYi,~I TO Pi7.NT YAK f ~k°ci' L Bfi.12 3 C.A t/E Sf'RrNG f1A/'77.ST GMtIRGN lRU,SrEEs p, B. Y 1 d2 Pg. 1(7 ~, W 138+~`^J9~ P" ` YNk trAtltXSl("W'£C7 L3RS, 8Y t4117t,/£ (3f" fNE R£CUl+'c1A7XkJ 5 FLAT GO TlrRctiY YACA7E' l'TJAT POi773CJN' CIF 7}Lf .` --" +QUO --Fk1Si7NG Rd,IL i+t 7N1 E~15EAa...Arl" S/J(.1G6J'J 1/ERt"CIrV, BETDbf £N I'liVN73' A ANL7 B. ~d~ ~0~ f Bx ~ ~ y u- g fl _ ..___ . . _ _ --- --- FRAr~n ? S,AIrNJt.F'S ]'RLISTt£ I)aTE Y6rL1I,<Ihv r?OltKi.4N 7FrtJ57FF. ~ dA~ nr£ C~ - --2 x_r",rt t,~h~rd~h i;~r~s7,r~ , G-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 ORDINANCE TO VACATE, QUIT-CLAIM AND RELEASE THE MAJOR PORTION OF A 15' SANITARY SEWER EASEMENT ACROSS PROPERTY OF CAVE SPRING BAPTIST CHURCH LOCATED IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, by deed dated April 1, 1987, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1261, page 1294, Cave Spring Baptist Church conveyed to the Board of Supervisors of Roanoke County afifteen-foot (15') sanitary sewer easement extending in a westerly direction from Brambleton Avenue through the Church property acquired in deed dated March 17, 1980, and recorded in the aforesaid Clerk's Office in Deed Book 1142, page 10, and designated on the Roanoke County Land Records as Tax Map No. 86.12-3-2; and, WHEREAS, the petitioner, Cave Spring Baptist Church, remains the owner of the land over which the above-described easement is located and has requested that the Board of Supervisors vacate, quit-claim and release the major portion of the 15' sanitary sewer easement, since the line serves only the Church property and is not required to provide service to other properties now or in the future; WHEREAS, the affected County departments concur in the petitioner's request. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on January 26, 1999; and a second reading was held on February 9, 1999; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portion of sanitary sewer easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, That, subject to the following conditions, the major portion of the 15' sanitary sewer easement across properly of Cave Spring Baptist Church located on Brambleton Avenue (Route #221) in the Windsor Hills . . ~~~ Magisterial District of Roanoke County, cross-hatched and extending from Point A to Point B on the `Plat Showing Portion of Existing 15' Sanitary Sewer Easement To Be Vacated Across Tax Parce186.12-3-2', dated November 30, 1998, prepared by Shanks Associates, P.C., a copy of which is attached hereto as Exhibit A, be, and hereby is, vacated; and, 4. That, as a condition to the adoption of this ordinance, Cave Spring Baptist Church shall be responsible for all costs and expenses associated herewith, including but not limited to, surveys, publication, and recordation of documents; and, That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation, quit-claim and release, all of which shall be on form approved by the County Attorney. G:\ATTORNEY\VLH\61 W PDOCSWGENDA\CAVESPRG.ORD 2 h~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 ORDINANCE 012699-6 AUTHORIZING THE CONVEYANCE OF WELL LOT #1 (TAX MAP N0.63.04-2-21) IN SECTION 1 OF CAMPBELL HILLS TO THOMAS, LTD. WHEREAS, a certain parcel of real estate located in Section 1 of Campbell Hills and designated "Well Lot" upon a plat prepared by T. P. Parker & Son dated March 19, 1975 of record in the Clerk's Office of the Circuit Court of Roanoke County in Plat Book 9 at page 35, was so designated for the specified purpose of use as a well lot; and, WHEREAS, pursuant to agreement between Thomas Brothers, Inc. and Roanoke County, the use of said parcel by the County was subject to the condition that the property would revert to the Grantors in the event the property ceased to be used as a well lot; and WHEREAS, the County has ceased to use this parcel as a well lot and the subject parcel will not be used for the specified purpose. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on January 12, 1999; and a second reading was held on January 26, 1999; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the remaining rights in the subject parcel of real estate are hereby declared to be surplus and the condition applicable to the property renders it unacceptable and unavailable for other public uses; and, 3. That conveyance of the subject parcel, described as "Well Lot" upon a plat prepared by T. P. Parker & Son dated March 19, 1975, of record in Plat Book 9 at page 35 in the Roanoke County Circuit Court Clerk's Office and further described as Tax Map No. 63.04-2-21, to Thomas Ltd. is hereby authorized. 4. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: l~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility John W. Birckhead, Director, Real Estate Assessment Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney a r.~ • LOZAC •29/YCl '~ 51.1 ~ 4`~ d`~~J 1.43Ac. / ~ 35 6+/B 42 ~c. 62N 7.01 Ac. 1.26Ac 7:' 6429 ` P4 36 ~ s•,~o 41 L01 Ac. I.0 Ac. J s ~~ a,' 6443 s •~02AC J3 6*4~ 32 ~g20 I.O~c 4 6.ItAc ~"~ ~~ ~~ a 38 so ~ 1.3'3 Ac. 1 _ ~ /s~J S3 ~*~~ 39 2s.s r Ac 4.71 Ac I ~'~ I-8~ 1 _~ ' /O 9 - I I ~ 33.54 Ac(D) 12.40Ac(G 10 381 Ac 9 3.97Ac. 8 3.66 7 3.62 Ac s n 12 6 1.75 Ac 3.08 Ac. I "'~ 6969 e><~ O 2 au 696/ v 6933 R~ ' 14 6978 ' 67/ 694J 15 6931 6917 Cars rJ ! 1.07AC ~~ 6960 p~ 2 .64 At. /~ 6946 6931 69// 16 1.49 Ac 17 18 69/ 1.2iac Loo 19 4 1.2 Ac. 6893 4 s e r s 2.62 Ac. I 20 ~ 3.25 Ac. ~w.~ • j + 6876 R ~ 2.32 Ac 686/ - N 136,000 III 2.T9AC 22 4.684c 8871 4 y 6814 2 23 6849 3.82 Aa .~ j I Oj~ 683/ 2.93 Ac X0 24 0 3.oe a~ 6B3Y 25 • 0 3.22 Ac. 0 6 ~ PREPARED sr ~ - ~ "•~- MAP REVISIONS ~INOATE APPRAISAL AND MAPPING SERVICE DATE 12-31.81 PARCEL DATE PARCEL DATE PARCEL DATE PARCEL REMARKS: p812112-3l-84 - ROANOKE~ VIRGINIA Y2-31-81 12-3 2 385y1z_+yl_B6 47-~ 48 12_31_84 19,18.1 I - 11 4 2-31-86 31 941 1231 8 FORMER ROAD NAME PRIVATE DR 12-31-82 , - 8 86,67 12-31.95 II ILI - 7 2-31-90 12-31-94 17IE2 12-31-05 IVE _ 12-31- 1717.3 12-31-87 IJ r 12-37-92 12-31-95 1 1.1 10 17.4 8-162 12-31-87 - ~ - - ~ 12-3 I -~ ACTION N0. ITEM NO. (7 ` / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: January 26, 1999 Ordinance authorizing the conveyance of Well Lot #1 (Tax Map No. 63.04-2-21) in Section 1 of Campbell Hills to Thomas, Ltd. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In 1978 and 1980, Roanoke County entered into agreements with Thomas Brothers, Inc. (operating as Campbell Hills Water System) whereby the County would acquire the assets of the water system upon certain terms and conditions. A provision in the agreements called for Well Lot #1 (Tax Map No. 63.04-2-21) to revert to Thomas Brothers, Inc. if it ceased to be used by the County. The Utility Department is no longer using Well Lot #1, therefore, it can be declared surplus. Joe Thomas of Thomas Ltd. (formerly Thomas Bros. Inc.) has requested that the County convey Well Lot #1 to Thomas, Ltd. as agreed. FISCAL IMPACTS: None. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the attached ordinance. Respectfully submitted, ~I`I1 ~MD~ ~b~ Paul M. Mahoney County Attorney U:\WPDOCS\AGENDA\REALEST\CAMPBELL.HIL 1 N-/ Action Approved ( ) Motion by Harrison Denied ( ) Johnson Received ( ) McNamara Referred Minnix to Nickens Vote No Yes Abs U:\WPDOCS\AGENDA\REALEST\CAMPBELL.HIL 2 ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 ORDINANCE AUTHORIZING THE CONVEYANCE OF WELL LOT #1 (TAX MAP N0. 63.04-2-21) IN SECTION 1 OF CAMPBELL HILLS TO THOMAS, LTD. WHEREAS, a certain parcel of real estate located in Section 1 of Campbell Hills and designated "Well Lot" upon a plat prepared by T. P. Parker & Son dated March 19, 1975 of record in the Clerk's Office of the Circuit Court of Roanoke County in Plat Book 9 at page 35, was so designated for the specified purpose of use as a well lot; and, WHEREAS, pursuant to agreement between Thomas Brothers, Inc. and Roanoke County, the use of said parcel by the County was subject to the condition that the property would revert to the Grantors in the event the property ceased to be used as a well lot; and WHEREAS, the County has ceased to use this parcel as a well lot and the subject parcel will not be used for the specified purpose. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on January 12, 1999; and a second reading was held on January 26, 1999; and, 2. That pursuant to the provisions of Section 16.01 of the U:\WPDOCS\AGENDA\REALEST\CAMPBELL.WEL . ~ ~ ~ ~-1 Charter of Roanoke County, the remaining rights in the subject parcel of real estate are hereby declared to be surplus and the condition applicable to the property renders it unacceptable and unavailable for other public uses; and, 3. That conveyance of the subject parcel, described as "Well Lot" upon a plat prepared by T. P. Parker & Son dated March 19, 1975, of record in Plat Book 9 at page 35 in the Roanoke County Circuit Court Clerk's Office and further described as Tax Map No. 63.04-2-21, to Thomas Ltd. is hereby authorized. 4. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. U:\WPDOCS\AGENDA\REALEST\CAMPBELL.WEL 1.w iu ~. s 34 in ~~ 1.091 1.02AC. .29A - ~ e+~ , ~ ~, a stie 42 ,e. ' r I.01 Ac. 1.26 Ac Ye ~ ; • 6419 36 ~ s~o ql 1.01Ac443 I.OAc. ~ e ~ 37 6TJ3 6 674 •~02AC ~ ~ 4 ,. 92 1.02 Ac s ~ ~'sO `~ 1.36 Ac. ~'~ s''t+ s~s~ 39 4.71 Ac ,~ i 1.43Ac. ~ 61N 52 6.11 Ac. 53 26.31 Ac I ~~ ~~~ ~~ ~ ~ ~ ,o T, ~-~ I - 81 -- -- "'_ MAP REVISIONS PREPARED BT DATE PARCEL DATE PARCEL DATE PARCEL DATE PARCEL REMARKS: FORMER ROAD NAME 12-31-81 179121 12-31-84 58 sal Izd1-es 47-48 - - II a wnvATE DRIVE WINGATE APPRAISAL AND MAPPING SERVICE 12-31-81 48 12-31-84 18,18) 12-31-86 51,31.1 12-31-BB 66,67 12- 2 12-31-85 11 IL1 - - 7 2-31-90 12.31-94 ROANOKE, VIRBINIA 12-31-82 17 172 12-31-83 1717.3 12-31-87 I,I J,9,1 12_31- 92 12-31-95 12-31- 11.110 17.418-62 12-31-87 X02 12-3i-B ACTION NUMBER ITEM NUMBER ~ '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1999 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. TASK FORCE FOR SENIOR AND PHYSICALLY CHALLENGED CITIZENS Assistant County Administrator John Chambliss has received resignations from Betty Dangerfield and Nancy Hall who represent the Cave Spring Magisterial District on this Task Force, and these representatives need to be replaced. There is no set term for these appointments. Additionally, Wilton B. "Webb" Johnson recently passed away. While Mr. Johnson lived in the Cave Spring Magisterial District, he was appointed by Supervisor Bob Johnson. SUBMITTED BY: APPROVED BY: Mary H. Allen, CMC/AAE Elrrfer C. Hodge Clerk to the Board County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Harrison _ _ Denied () Johnson _ _ Received () McNamara- _ _ Referred () Minnix _ To () Nickens _ _ _ -,.J ~ _ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 RESOLUTION 012699-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 26, 1999 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of Minutes -January 4, 1999. 2. Confirmation of Committee Appointments to the Roanoke Regional Airport Commission. 3. Acceptance by the Police Department of a grant from Bureau of Justice Assistance for Data Imaging. 4. Acceptance by the Police Department of a V-Stop grant from the Department of Criminal Justice for prevention and investigation of violent crimes against women. 5. Acceptance of Carlsbad Circle and a portion of Bloomfield Avenue into the Virginia Department of Transportation Secondary System. 6. Ratification of revisions to the Blue Ridge Community Services Board of Directors By-laws. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any 1 r such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: m~~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File James R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance Arnold Covey, Director, Engineering & Inspections 2 "' January 4, 1999 1 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive S. W. Roanoke, Virginia 24018 January 4, 1999 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the organizational meeting and the 4th day of January, 1999. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 4:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens Supervisors Fenton F. "Spike Harrison, Joseph P. McNamara, H. Odell "Fuzzy" Minnix, MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator, Don C. Myers, Assistant County Administrator, Anne Marie Green, Community Relations IN RE: OPENING CEREMONIES The invocation was given by Supervisor Harry C. Nickens. The Pledge of Allegiance was recited by all present. January 4, 1999 3 upervisor is ens move to a op a prepare reso u ion amen mg e December meeting dates to December 7, 1999 and December 21, 1999 The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson. NAYS: None RESOLUTION 010499-1 ESTABLISHING A MEETING SCHEDULE FOR THE BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR CALENDAR YEAR 1999 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That for calendar year 1999, the regular meetings of the Board of Supervisors of Roanoke County, Virginia, are set forth below with public hearings scheduled for 7:00 o'clock p.m. unless otherwise advertised. Tuesday, January 12, 1999, at 3:00 p.m. Tuesday, January 26, 1999, at 3:00 p.m. and 7:00 p.m. Tuesday, February 9, 1999, at 3:00 p.m. Tuesday, February 23, 1999, at 3:00 p.m. and 7:00 p. m. Tuesday, March 9, 1999, at 3:00 p.m. Tuesday, March 23, 1999, at 3:00 p.m. and 7:00 p.m. Tuesday, April 13, 1999, at 3:00 p.m. Tuesday, Aprii 27, 1999, at 3:00 p. m. and 7:00 p. m. Tuesday, May 11, 1999, at 3:00 p.m. Tuesday, May 25, 1999, at 3:00 p.m. and 7:00 p.m. Tuesday, June 8, 1999, at 3:00 p.m. Tuesday, June 22, 1999, at 3:00 p.m. and 7:00 p.m. Tuesday, July 13, 1999, at 3:00 p.m. Tuesday, July 27, 1999, at 3:00 p.m. and 7:00 p.m. January 4, 1999 5 Mr. Mahoney advised that the proposed ordinance establishes rules of procedure for meetings of the Board of Supervisors and has been revised to incorporate comments of the Board from the December 15 work session. Supervisors McNamara and Nickens offered several more suggestions to the proposed ordinance and Mr. Mahoney also advised that he and Mr. Hodge had several suggested modifications. Following discussion, Supervisor Johnson moved to approve first reading with changes suggested by Supervisors Nickens and McNamara, and by Mr. Mahoney. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson. NAYS: None IN RE: NEW BUSINESS 1. Request for approval of $500,000 settlement from the City of Roanoke for County's Share of the Peters Creek Sewer Interceptor Replacement Project. (Gary Robertson, Utility Director A-010499-2 Mr. Robertson advised that as part of the Consent Order issued by the Department of Environmental Quality, concerning the Peters Creek Sewer Interceptor, Roanoke City has replaced much of this interceptor line. The line was replaced in order to reduce high levels of stormwater inflow/infiltration in this area. The total cost of the project was $933,565,49. The staff from Roanoke City and Roanoke County has agreed January 4, 1999 7 $23,897.58 with 50% of the funds from Capital Fund Unappropriated Balance, 25% from the Water Utility Fund, and 25% from the Sewer Utility Fund. Supervisor Minnix moved to approve the staff recommendation. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson. NAYS: None IN RE: RECESS Chairman Johnson declared a recess at 4:30 p.m. IN RE: RECONVENEMENT: Chairman Johnson reconvened the meeting at 4:35 p. m. IN RE: MEETING WITH ROANOKE VALLEY LEGISLATORS TO DISCUSS THE 1999 LEGISLATIVE PROGRAM. Legislators who were present for this meeting were Delegates A. Victor Thomas, and Morgan Griffith, and State Senators Bo Trumbo and John Edwards. Mr. Mahoney provided copies of Roanoke County's legislative program for the 1999 session of the General Assembly. The Board and legislators discussed increased funding for education, including the Literary Fund for school capital construction; support for the Higher Education Center Authority; increasing the "$2-for-Life" funding for rescue squads to "$4-for life". Supervisor Johnson asked about the annexation moratorium. Delegates Thomas and Senator Edwards responded that if the moratorium A-012699-7. a ACTION NUMBER ITEM NUMBER_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1999 SUBJECT: Confirmation of appointment to the Roanoke Regional Airport Commission COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nomination was made at the January 12 meeting and should now be confirmed. 1. ROANOKE REGIONAL AIRPORT COMMISSION Supervisor Johnson nominated Arthur M. Whittaker, Sr. to another four-year term which will expire February 10, 2003. STAFF RECOMMENDATION: It is recommended that the above appointment be confirmed by the Board of Supervisors. SUBMITTED BY: 1~• Mary H. Allen, CMC/AAE Clerk to the Board APPROVED BY: -s~y~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x Denied () Harrison _ x _ Received () McNamara- x _ Referred () Minnix _ x To () Nickens _ x cc: File Roanoke Regional Airport Commission File A-012699-7.b ACTION NUMBER ITEM NUMBER J' 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: January 26, 1999 AGENDA ITEM: Acceptance of a grant by the Police Department for Data Imaging. COUNTY ADMINISTRATOR'S COMMENTS: ~~ BACKGROUND: The Roanoke County Police Department applied for a grant to implement data imaging in the records bureau. Data imaging would allow the department to keep all necessary records digitally and will significantly reduce the amount of paper used in daily operation of the records bureau. This project is currently listed in the CIP as an identified need to be funded in 1998-99. The grant has been approved by the Bureau of Justice Assistance (BJA) in the amount of $35,912.00. FISCAL IMPACT: The grant is for $32,321.00 in DCJS federal funds (900) and $3,591.00 in local funds (100). The criterion of the grant requires a hard dollar match of local funds. The local match will be taken out of existing police department funds. No additional manpower will be required. r ,.~- 3 STAFF RECOMMENDATION: The Staff recommends acceptance of the grant from the Bureau of Justice Assistance. Respectfully submitted, mes R. Lavinder -- Chief of Police Approved by, i~~~ Mr. Elmer C. Hodge County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Bob L. Johnson to approve cc: File James R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance VOTE No Yes Abs Johnson _ x _ Harrison _ x _ McNamara_ x _ Minnix _ x _ Nickens x cc: File Chief Lavinder A-012699-7. c ACTION NO. ITEM NUMBER: ~"" y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: January 26. 1999 AGENDA ITEM: Request acceptance of V-Stop Grant #99-C9327VA98 (Violence Against Women) COUNTY ADMINISTRATOR'S COMMENTS: ~ C~ ~~ f BACKGROUND: The Roanoke County Police Department re-applied for a grant for the prevention and investigation of violent crimes against women. If accepted, the department will receive forty-seven thousand, ninety dollars ($47,090), 75% from the Department of Criminal Justice. The Police Department would be responsible for fifteen thousand, six hundred ninety-seven ($15,697), 25% in matching funds from the current budget. The total grant would be $62,787.00. SUMMARY OF INFORMATION: V-Stop is a five year federal program aimed at reducing violence against women. The program is in its third year with funding administered through Virginia Department of Criminal Justice Services. Funding is expected to continue for at least two more years. For the Roanoke County Police Department, the grant would be used to continue the investigations and prevention of crimes of violence against women, to utilize other personnel, as needed, in the enormous case load, follow-ups, exigent circumstances, and to train personnel. In addition, the assigned person would: - Investigate and/or follow-up on domestic violence cases. - Investigate sex crimes against women and children. ~y - Act as a resource for victims of reported cases. (From 01/01/98 - 12/16/98, 1,850 cases have been investigated or received follow-up. - Analyze and investigate Voyeuristic ("Peeping Tom") acts. - Make public presentations. - Form specialized teams in exigent circumstances, stalking and "Peeping Tom" cases. - Present a 40-hour course on the "Investigations of Child Sexual Abuse." FISCAL IMPACT: The grant period is from January 1, 1999 through December 31, 1999. Forty-seven thousand, ninety dollars ($47,090.00) is in D.C.J.S. federal funds; fifteen thousand, six hundred ninety-seven ($15,697.00) is in local funds. STAFF RECOMMENDATION: The staff recommends acceptance of the grant from the Department of Criminal Justice Services. SUBMITT BY: APPR VED: ~~ a ' er Elmer C. Hodge i of Police County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x _ Denied () Harrison _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File James R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance ~.. ~. "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THE 26TH DAY OF JANUARY 1999, ADOPTED THE FOLLOWING: RESOLUTION 012699-7.d REQUESTING ACCEPTANCE OF CARLSBAD CIRCLE AND A PORTION OF BLOOMFIELD AVENUE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board of Supervisors of Roanoke County, Virginia, requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, that this Board of Supervisors of Roanoke County, Virginia, guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, orders that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors McNamara. Minnix. Harrison Nickens, Johnson Nays: None A Copy Teste: ~/. Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation J 5 NORTH '' tarn rnss s C~ T- ~ a _ LOT ~O - fvx - - ..• „} 3 ~ ~ 5~~ 4 N 8~ .-~. .H+ p+ .i1; q a.. ,.,.~ ~ , ~ b ~ a O ~ _ ' ~ "'~' a to' n m A ~ nagfr ~ ~~ ~ ~ i N ~~ =0 ~ i~ ~ ~ ',~' w axr - ` ~ ~0] SF ~ A` ` ~ A I{ ~~ ` d a. , 0 ' I)a ~ `.-)I.3P' ly ~' l l -_-_ ~ ~ 'ye - am. ~ ~ ~~ ~ ~ ~ o ~ ~ ~~ _ .. 6 ~ ~ ~ ~ ~ ~5 "" SUMMERFIELD, ' "~ , y q~ M ~ ~ Y Zq: x -7 ~J ~ ~ ~ LoT // ~~ SECTION 5 (DES: 2&3) ; ,tee ~ '~ ul °,'~, ~ ~ ` ' ` ~ T/ s s m o ~ ~~s: g ~ - P ~ fi ~ _~ ~' . ~? = SUMMERFIELD i A ~,v~ ., .. L ~ 4 , - , z'; < U : 4 ( pM" ~9 y1 h ~~ - ~:}9 JO O •Y .. _, . / dg00 ~!" J66 ~ .:m' db Of ` 1 'Y/~r ' ~- µ~' ` '~ ECTION 3 (DES: 1} ~ G 13.53 ,9 33J1 S~ po . ~ P ~ _~ S LO 9158 SF~ ~ u Ni , , ~. ~ LOT !6 u IOA)Y ST ~~ P LOT 1,7 a o i - ~ v ~y , m --4' i f 4 5 - 9]!ST - eg. R 'OT /~3' ^ a1 ~ `p. ~ Y t-y 3 ~. 01 - : ~ ~ e~ ~ ,, 'k, ~y a: q ~?r 't- ;•`~ ' E €~ 4 /i -~ ~ a1 sr 3 ;+' ~ sr ~ ~ w°~ LO T ~ ~` G ;~ ~, a Lor 2s ~ 119 S~ ~ ~ . a a 0 a R,. ., ~ y, ~ - '° J -.61 ~ 0T V ~ V b~ 4 ~. ----' 1 3 ~ o 0 4. ~ $ yti ~ ~ __ ~ r Q mac -- P. e~ o~°os 1 i P ~~.~ p qvb oo q~~' ~C _ - t F' '" ._- ~ ~ ~ '_ j 4 B~ L .O O W F ~ E ie r I~v~r 5l ST ~ ~ ~ '~~ ~~` 1 q3 '^ tnr s . g ~y" o u ti ~' -, 1 if1T f LOT qo ~ ~'I~ ST i tar f w rot . y I.rae r \. J.S51 SF 15 .~ m ~ S IHI8 A ~ r$ '1 7l} ' 0 ~, ~ + ~-'--- -°'--~q'-~___-, six _. ~oo ;,J .._.. .n:r. v ue3 ~., yc ~.~ c ,..,.. ~ . PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Bloomfield Avenue -From the intersection with Kellington Court to a point 138' East. 2) Carlsbad Circle -From the intersection with Bloomfield Avenue to its West cul-de-sac. 3) Bloomfield Avenue -From the point 138' East of the intersection with Kellington Court to the intersection with Barnaget Drive. LENGTH: 1) 0.02 MILES 2) 0.09 MILES 3) 0.12 MILES RIGHT OF WAY: 1) 50 FEET 2) 50 FEET 3) 50 FEET ROADWAY WIDTH 1) 30 FEET 2) 30 FEET 3) 36 FEET SERVICE: 1) * 2) 11 HOMES 3) * * TOTAL - 12 HOMES Acceptance of Carlsbad Circle and a portion of Bloomfield Avenue ROANOKE COUNTY into the Virginia Department of Transportation Secondary System. DEPARTMENT OF COMM~INITY DEVELOPMENT SUMMERFIELD, SECTION 3 SUNIMERFIELD, SECTION 5 J NI C 7 o U ,I c m r ~ U x ~ O Q G ro 0 x rn rn N a O E 2 c ~. m 5 ~ M O ~ •~ a +~ g u ~ u a V] a .~ ~ ~ ~' • ~ `o w v ~..i _T ~ c m o 5 ~, YU ~ 0 u .a o E m t ~ L9 ro < Z ~-. cn '('~~'} y N ' ~•-~ O t}+--.J o c °¢ v. > c ~ ~ ~ .:. z ~ ,` v o` ~ g J m ~ N ~ ~ O ~ U ~ O m ° ~ - 8 z a` a ~ ~ O o d m d m m a 6 m E m O }..~ a a O a O a a a a ~ ~ O ~' U c G O ~ ~ r-I {1.J W W W ~. ~ ° ~ ~ ~ x q) O O ~ f- ~ ~ 3 w ~n •a ~ F a G - ~ S~ ~ O 00 OD •~ M N ~ ~ ~ Z u ao y v ~ UI f "• o m m o m a m m N •O o o D o ~ ~ a ~ ,~ a ~ ~ ~ E ~ ~ m ° ~ ~ C' E t5 2S 2S ZS b b 'o F Q F Q F ~ ~ Q a F Q a ~ Q a F 0 Q `a h ~ b ti c ~ a d b u. c ~- o a d u`. o r- a a ti p r a b ~ c r a ~i o t- a ~i 0 h- a m ~. 0 3 t ._ X b O L b V1 ~ ~ b •~ w u ; m ~ ~ O z o 5 a ~ ~ ~ 9 Z r. N~ ~ f N m N d ~ Q Z N z W U t O 2 O f- U r= 2 W U NI C 7 O `o U NI C m E L U t0 ~ ~ x Q a O E 2 c ~. m O ~n G a O •~ -a ~, S u s v b ~ b a . ,~ ai N o "~ ~S w N m ~ m Y ~ v .O ~ `o Lp m L E R ~ Z c^i a N ~ O C ~ ,~. } e ~ ~ ~ o ,..;, z E v 0 .. ~ W ~~ N O~ ,_, O N < U O O O m O F- 2 ~ ~ O O ~ ~ ~n .n ~ +~ ~+ G O ~ m m m o e m m 4! ° ° ° ° ~ 5 a° as 2° a a a a ~ •~ m v ~ v x Q y d ~ w +~ v` O 41 b ~ v ~ .,~ ro ~ ~ m m m m y, w c4 ° ~ ~ ~ V ~ ~ 8 j O .C Q o rl "C1 a Q ^ O O O O ~ ~- ~ P~ I ., ~ ~ 3 rn ~ ~ € W ~ O N O C ~ g - .,~ ~ •~ ~ ~, b C.b J-1 M ~1 N n m M U U ~ .--. N m N lA o m m m m ` m m ' ~ n O N o o a a a a ~ .u ~ o ~ 3 0 0 ^ o ^ o c ~ °~ ~ °~ ~ ~ ~ ~ ~ m `d • m O G ~ G ~-.~ ~ $ b 2S b b 'o m ~ ~ O ~ O ~ O lL ~ 1- d ~ LL ~ H D d W 0 F- 4 d O LL ~ H d O tL p }- O ~ tL 0 F- ~ (7 IL ~ F- 4 d U m ~-. O C .d •_ .-i o ~ a .~ c~ _ ~ W 4J ,~ N 3 O CJ" r-+ U a Z O 41 L+ Y+ c ~ y ro •.~ P7 ~ U U ~ C7 `m Z _ a~ n ~ ~n m r o Z 5 z w z U H t LL O Z Q H U s W U ACTION # ITEM NUMBER `-j+ S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1999 AGENDA ITEM: Acceptance of Carlsbad Circle and a portion of Bloomfield Avenue into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: ~-~^--~ °~r-"-~ SUMMARY OF INFORMATION: The petitioners, Fralin & Waldron, Inc., the developers of Summerfield, Section 3 and Summerfield, Section 5 Subdivision, request that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.02 miles of Bloomfield Avenue, from the intersection with Kellington Court to a point 138' East, 0.12 miles of Bloomfield Avenue, from the point 138' East of intersection of Kellington Court to the intersection of Barnaget Drive; 0.09 miles of Carlsbad Circle, from the intersection with Bloomfield Avenue to its Western cul-de-sac. The staff has inspected this road, along with representatives of the Virginia Department of Transportation and find the road is acceptable. FISCAL IMPACT: No County funding is required. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors approve a resolution to VDOT requesting that they accept Carlsbad Circle and a portion of Bloomfield Avenue into the Secondary Road System. ~_S BYE Arnold Covey, Director of Community Develop: ACTION Approved: () Motion by: Denied: () Received: () Referred to: pc: Paul Mahoney, County Attorney APPROVED BY: /~ ~~ Elmer C. Hodge County Administrator Harrison: Johnson: McNamara: Minnix: Nickens: VOTE No Yes Abs 5 RESOLUTION AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THE 26TH DAY OF JANUARY, 1999, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF CARLSBAD CIRCLE AND A PORTION OF BLOOMFIELD AVENUE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board of Supervisors of Roanoke County, Virginia, requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, that this Board of Supervisors of Roanoke County, Virginia, guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, orders that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote: a Copy Teste: Moved by: _ Seconded by: Yeas: Nays: Mary Allen, Board Clerk Roanoke County Board of Supervisors c: Arnold Covey, Director, Community Development Virginia Department of Transportation File A-012699-7. e ACTION NO. ITEM NUMBER ~ 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1999 AGENDA ITEM: Ratification of revisions to the by-laws of the Blue Ridge Community Services Board of Directors COUNTY ADMINISTRATOR'S COMMENTS: ~~~~,~,~ SUMMARY OF INFORMATION: At their regular meeting on December 3, 1998, the Board of Directors of the Blue Ridge Community Services adopted revisions to their by-laws. They have been made primarily to reflect changes made during the last session of the General Assembly. Any changes to the by-laws must be ratified by all participating localities. Attached is a letter from Dr. Fred P. Roessel, Jr., information. Also attached is a copy of the revised by-laws deletions are lined through. STAFF RECOMMENDATION: Executive Director, with more . Additions are underlined and It is recommended that the Board of Supervisors ratify the revisions to the by-laws of the Blue Ridge Community Services Board of Directors. Respectfully Submitted by: ~• Mary H. Alen, CMC/AAE Clerk to the Board Approved by: ~~~ Elmer C. Hodge County Administrator ~'+ ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x Denied () Harrison _ x Received () McNamara- x _ Referred () Minnix _ x To () Nickens _ x cc: File Blue Ridge Community Services Board of Directors File Dr. Fred P. Roessel, Jr., Executive Director Blue Ridge Community Services Susan J. Cloeter cneim,en Rita N. Foster vice cnaiiman Rodney P. Furr treasurer Pamela K. Cox secretary ExecuWe Director Fred P. Roessel, Jr., Ph.D. December 30, 1998 The Honorable Bob L. Johnson Chairman, Board of Supervisors Roanoke County PO Box 29800 Roanoke, VA 24018 Dear Mr. Johnson: J-lo At its regular meeting on December 3, 1998, the Board of Directors of Blue Ridge Community Services passed the enclosed revisions to our by-laws, which are being sent to you for your ratification. These revisions have been made primarily to reflect the changes made during the last session of the General Assembly. In addi- tion, these revisions bring our by-laws into compliance with the current standards set by the Department of Mental Health, Mental Retardation and Substance Abuse Services, and reflect the current operating practices of the Board. Additions to the currently approved by-laws are underscored and deletions have been lined through. Our Board recommends ratification of the changes in our by-laws as required by regulations promulgated under Title 37.1, Chapter 10 of the Code of Virginia, and requests that they be placed on the agenda for consideration at a future meeting of the Board of Supervisors. If you have any questions about the changes or require additional information, please do not hesitate to contact me. Thank you for your continued support of our efforts to serve the residents of the Valley. Sincerely, Fred P. Roessel, Jr., Ph. Executive Director FPRjr/ky c: Elmer C. Hodge, County Administrator Roanoke County Board of Supervisors Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax: (540) 342-3855 TDD: (540) 345-0690 Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke BY-LAWS ~_~ for BLUE RIDGE COMMUNITY SERVICES ARTICLE I The name shall be BLUE RIDGE COMMUNITY SERVICES. ARTICLE II PURPOSE Section 1. To serve as an operating CSB providein a system of comprehensive community mental health, mental retardation and substance abuse services under local control. Section 2. To relate and integrate existing and planned programs. Section 3. To assure quality service and continuity of care in the areas of emergency services, case management ,prevention, case finding, consultation, diagnosis, treatment, care, training, prescreening, case and rehabilitation by the establishment of new programs under direct administration of the Blue Ridge Community Services Board where current programs are non-existent or inadequate, or by entering into a~liatory agreements with agencies already providing services for the enhancement of those services, or for the creation of such services. Section 4. To provide continuing education to the public, ongoing research, training of personnel and evaluation of ongoing programs. ARTICLE III MEMBERSHIP Membership shall number sixteen, with three members each from the Cities of Roanoke and Salem and the Counties of Botetourt and Roanoke, and one member from the County of Craig. Three members at large are to be recommended by the Board and must be appre~ed jointiy appointed by the five jurisdictions. One third of the appointments to the Board shall be identified consumers or family members of consumers at least one of whom shall be a consumer receiving services The Board shall inform the member governments of the number of Board members in each of the above categories prior to each appointment cycle. This Board shall represent the Cities of Roanoke and Salem and the Counties of Botetourt, Craig, and Roanoke who shall appoint Board members and shall notify the Board of appointees. The term of office shall be for three years from the first day of January of the year of appointment. Terms of office will be staggered to provide that no more than six terms expire in a given year. Any adjustment to the expiration date or current terms will be accomplished by attrition through expiring terms or other vacancies. Vacancies shall be filled for the unexpired term. No person shall be eligible to serve more than ~e three successive three year terms, provided that persons heretofore and hereafter appointed to fill vacancies may serve twe three additional successive terms. Any member of the Board may be removed -~' by the appointing authority for cause, after being given a written statement of the causes and an opportunity to be heard thereon. ARTICLE IV POWERS AND DUTIES Section 1. To serve as Board of Directors for the Mental Health, Mental Retardation and Substance Abuse Services program. Section 2. To be the sole recipient of local tax funds to be matched by State and/or Federal funds for the mental health, mental retardation and substance abuse services programs and to have authority for the expenditure of all said local tax funds allocated to it. Section 3. To review and evaluate programs either operated directly or through contractual agreements to ensure the adequacy of service, conformance to standards accepted, and make certain that community needs for mental health, mental retardation and substance abuse services are being met. Section 4. To submit to the governing body or bodies of each political subdivision, of which it is an agency, an annual performance contract for community mental health, mental retardation and substance abuse services and facilities. Section 5. Within amounts appropriated thereon, to execute such program and maintain such services as may be authorized under such appropriations. Section 6. To enter into contracts for rendition or operation of services or facilities. Section 7. To make rules or regulations concerning the rendition or operation of services and facilities under its direction or supervision, subject to applicable standards or regulations of the Department of Mental Health, and Mental Retardation, and Substance Abuse 5;,~ vices. Section 8. To appoint an executive director of Blue Ridge Community Services whose qualifications meet the standards fixed by the Department of Mental Health, Mental Retardation, and Substance Abuse Services and prescribe his duties. The compensation of such executive director shall be fixed by the Board and within the amounts made available by appropriation therefor. This executive director will be responsible, directly to the Blue Ridge Community Services Board for all aspects of programs directly and indirectly under the purview of the Blue Ridge Community Services Board. Section 9. To prescribe a reasonable schedule of fees. for services provided, by personnel or facilities under the .jurisdiction or supervision of the Board and for the manner of collection of same; provided, however, that all collected fees shall be d~e~e~ ~rr-~-spec-i~al + .a .,+o.~ _ L,: ~_ _ pvrrt~cur~ri'rsroir=.r°ci-~'iiz~a~- o ~cai-u`~cirruo~pc crr ~a v J s4 .. b,.° -~°~* ^~' included in the performance contract submitted to the participating governments; provided, further, that such collected fees shall be used only for community mental health, mental retardation and substance abuse purposes. Section 10. To accept or refuse gifts, donations, bequests or grants of money or properly from any source and utilize the same as authorized by the political subdivisions, of which it is an agency. Section 11. To seek and accept funds through State and Federal grants and maintain aline of credit sufficient to maintain the day-to-day operations of the programs under its jurisdiction. Section 12. To maintain and promote awareness among the membership of a Board Orientation Manual. Section 13. To ensure that the financial records of Blue Ridge Community Services are audited annually by an independent auditor approved by the City of Salem serving as fiscal anent by asreement of the participating governments ,and that the auditor's report is submitted to the political subdivisions, of which it is an agency and to the Department of Mental Health, Mental Retardation, and Substance Abuse Services. ARTICLE V OFFICERS Section 1. Officers of this Board shall be Chairman, Vice-Chairman, Secretary and Treasurer. Section 2. The duties of the Chairman shall be: a. To preside at all meetings of the Board and the Executive Committee. b. To appoint all committees deemed necessary for the operation of the Board as as authorized by the Board. c. To work closely with the Executive Director and staff. d. To perform any other duties determined by the Board. e. To keep the Commissioner of Mental Health, Mental Retardation, and Substance Abuse Services appropriately informed of the activities of the Board. _ _ , . Section "3. The Vice-Chairman shall, in the' absence of the Chairman, perform the duties of the Chairman and any other duties assigned by the Board. ~~ Section 4. The Secretary shall keep accurate records of all meetings of the Board and the Executive Committee. The Secretary shall send all notices of Board and Executive Committee meetings and shall perform such other duties as requested by the Chairman. The Secretary may delegate certain duties and responsibilities to the paid staff of the Board through the Executive Director. Section 5. The duties of the Treasurer shall include serving as Chairman of the Budget and Finance Committee. ARTICLE VI NOMINATIONS, ELECTION AND TERMS OF OFFICE Section 1. A Nominating Committee will be appointed in time to make rcc:,mre~zdations ~o the r;oaid Wiu regard to a slate of prospective Hoard officers at least thirty days prior to the end of each calendar year. Section 2. The Board shall elect its officers at the last meeting preceding the new calendar year. Section 3. The term of office shall begin on January 1 and shall be for one year. No officer may serve more than two consecutive terms in the same office. A majority of those present and voting shall constitute an election. Section 4. Any vacancy occurring in the officers shall be filled by the Board. ARTICLE VII MEETINGS Section 1. Regular meetings shall be held at a time to be determined by the Board. Section 2. Special meetings may be called by the Chairman or upon written request of three members. Section 3. The quorum for all >3oard meetings shall be six members, including the Chairman or Vice-Chairman. Section 4. The Executive Committee shall meet at the discretion of the Chairman. Section 5. The quorum for all Executive Committee meetings shall be a majority of the Committee. ARTICLE VIII .EXECUTIVE COMMITTEE Section l . The elected officers of the Board shall constitute the Executive . _ ... , Committee of which the Chairman and Secretary shall be, respectively, Chairman and Secretary. Representation of each jurisdiction shall be assured by the appointment of a member to the Executive Committee when no elected officer represents such jurisdiction. r,.d Section 2. It shall be the duty of ,this Committee to conduct the necessary business between meetings of the Board. All actions taken are subject to ratification at the next regular meeting of the Board. Section 3. It shall be the duty of this committee to conduct an annual evaluation of the Executive Director for presentation to the full Board and to act for the Board in contract negotiations with the Executive Director. ARTICLE IX STANDING COMMITTEES The Chairman of the Board and the Executive Director will be ex-officio members of all committees to which they are not specifically appointed. There shall be the following standing committees, whose function shall be advisory to the Board: Section 1. Budget and Finance. This Committee shall review the budgets, financial affairs and policies, and audit reports of the agency and its subcontractors and make recommendations to the full Board. In addition, it shall aid in the presentation of budgets at various levels of governments. Section 2. Community Relations. This Committee shall implement a program of information for the various agencies and governments and the public in conjunction with the Executive Director. Section 3. Mental Retardation Committee. This Committee will review community mental retardation programs and make recommendations to the Board for the enhancement of mental retardation services. In addition, this Committee will participate in the Board's planning process for the Mental Retardation program area. Sectidn 4. F'er'somiel Committee.' The function of this- committee is to review and make recommendations to the Board concerning personnel policies and guidelines. Section 5. Mental Health Committee. This Committee will review community mental health programs and make recommendations to the Board for the enhancement of mental health service. In addition, this Committee will participate in the Board's planning process for the Mental Health program area. Section 6. Substance Abuse Committee. This Committee will review community substance abuse programs and make recommendations to the Board for the enhancement of substance abuse service. In addition, this Committee will participate in the Board's planning process for the Substance Abuse program area. JJ~ ARTICLE X INDEMNIFICATION Section 1. Blue Ridge Community Services shall indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (including an action or suit by or in the right of Blue Ridge Community Services to procure a judgment in its favor) by reason of the fact that he is or was a director or officer of Blue Ridge Community Services or is or was serving at the request of Blue Ridge Community Services as a director or officer of a corporation, partnership, joint venture, trust or other enterprise, against judgments, fines, amounts paid in settlement, and expenses (including attorneys' fees) actually and reasonably incurred by him in connection with such action, suit or proceeding except only in relation to any claim, issue or matter as to which such person shall have been finally .. ~ auj~.:dge3 tc be li able for his gross; 5:~egliger~ce or willful r~iiscoriduct. Each such indemnity shall inure to the benefit of the heirs, executors and administrators of such person. Section 2. Any indemnity under subsection (1) above shall (unless authorized by a court) be made by Blue Ridge Community Services only as authorized in the specific case upon a determination that the director or officer was not guilty of gross negligence or willful misconduct in the performance of his duty and, in case of a settlement, that such settlement was, or if still to be made is, consistent with such indemnity and the best interests of Blue Ridge Community Services. Such determination shall be made (i) by the Board of Directors by a majority vote of a quorum consisting of directors who were not parties to such action, suit or proceeding, or (ii) if such a quorum is not obtainable, or, even if obtainable, a quorum of disinterested directors so directs, by independent legal counsel in a written opinion. If the determination is to be made by the Board of Directors, it may rely, as to all questions of law, on the advice of independent counsel. Section 3. Expenses incurred in defending an action suit or proceeding, whether civil, administrative or investigative, may be paid by Blue Ridge Community Services in advance of the final disposition of such action, suit or proceeding as authorized by vote of the persons provided in subsection (2) of this section, upon receipt of an undertaking by or on behalf of the director or officer to repay such amount unless it shall ultimate)y be determined that he is entitled to be indemnified by Blue Ridge Community Services as authorized in this section. Section 4. The right of indemnification provided by this section shall not be exclusive of any other rights to which any director or officer may be entitled, including any right under policies of insurance that may be purchased and maintained by Blue Ridge Community Services or others, even as to claims, issues or matters in relation to which Blue Ridge Community Services would not have the power to indemnify such director or officer under the provisions of this section. Section 5. Blue Ridge Community Services may purchase and maintain at its sole expense insurance against all liabilities- or losses -it may sustain in consequence of the lL3 indemnification provided for in this section, in such amounts and on such terms and conditions as the Board of Directors may deem reasonable. ARTICLE XI CONSUMER INVOLVEMENT It shall be the policy of this Board to encourage, and be receptive to, consumer involvement. Meetings of the Board shall be open to the public. Liaison with identified consumer groups will be maintained to facilitate optimum consumer involvement. Periodic reports (such as the Blue Ridge Community Services Annual Report, Newsletter, and evaluation reports) will be available to the public, and copies distributed to appropriate consumer organizations. ARTICLE kZI ORIENTATION OF NEW BOARD MEMBEKS New members will receive a copy of all pertinent Board and Agency orientation materials (by-laws, Program Service Directory, -etc.) as a means of familiarization of Blue Ridge Community Services functioning. In addition, individual orientation will be routinely provided to assist and facilitate each new member's understanding of Board operation and program service delivery. ARTICLE XIII CONFLICT OF INTEREST Whenever a Boazd member or Committee member has cause to believe that a matter ~~ to be voted upon would involve him in a conflict of interest, he shall comply with the provisions of the Virginia Comprehensive Conflict of Interest Acts, Sections 2.1-599, et seq., 1950 Code of Virginia, as amended. ARTICLE XIV Robert's Rules of Order, revised, shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these By-laws. ARTICLE XV These By-laws shall be reviewed annually by the Board and may be amended at any regular meeting of :he Br~azd by two-Thirds vot:, of those~present and voting, notice having been submitted in writing eelFS five days prior to the meeting, subject to the approval of the participating governing bodies. Adopted at a regulaz meeting of the Board Date By a unanimous vote. Secretary ~~ Ratified by: Botetourt County Craig Couni;~. Roanoke County Reviewed as of Date Secretary Roanoke City Salem ,. llllillllillllllllllllilllllllllllllllllilllllllilllllllllllllllllllll I Ilillll II11111111111111111111111111111111111111111111111~~11 .. _ . - y - ~A~. _ AGENDA ITEM NO. /,~_ w- _ ~" APPE CE REQUEST - i ~ r~ ~ ~~ ~ ~~ ~ i~ ~. ,_ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS c SUBJECT: _ ~_ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: - . ,_ r ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ot~the Board to °' do otherwise. - a- - _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. :~ __ ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. c ._ "'~ a ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments c vnth the clerk. -' ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c - SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. a ~~ ~ ~~ s ~ s ~ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK s ~ ~ ~ ~ ~ ~ ~ ~ ~ e~ ~ n~ ~ ~ ~ s ~ Ilillllllillliliilllllillllllililililllliiiliillllillllllllllllllilillillilllllliilliililililllllllilliilllllllliilllillllllllllm ~/ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Audited Beginning Balance at July 1, 1998 July 28, 1998 Second installment on West County Business Park $7,947,047 7.71 % ~ ($1,115,300) Balance at January 26, 1999 $6,831,747 Changes below this line are for information and planning purposes only. Balance from above $6,831,747 West County Business Park -balance ($1,057,650) 6.63% $5,774,097 5.60% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1998-99 General Fund Revenues $103,087,232 6.25% of General Fund Revenues $6,442,952 Respectfully Submitted, Approved By, Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator M:\Finance\Common\Board\Gen98.WK4 Na CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIlZGINIA Amount Audited Beginning Balance at July 1, 1998 $768,458.71 Amount added from 1997-98 operations per rollover policy $471,083.00 Projects appropriated in 1998-99 original budget Center for Research and Technology (100,000.00; Blue Ridge Parkway Interpretive Center (30,000.00; South County Park Development (100,000.00, North County Soccer Field (50,000.00, Police Firing Range (50,000.00, Courthouse Renovations (75,000.00; McDonald Farm (100,000.00, Dec 1, 1998 Purchase of land at library headquarters (91,550.0 Dec 15,1998 / Underground storage tank remediation (to be replenished Jan 4, 1999 with year end rollover) (11,948.7 Balance at January 26, 1999 $631,042.93 Note: $100,000 of these funds have been temporarily advanced to the Mayflower Hills Park prof Respectfully Submitted, ~~~ Diane D. Hyatt Director of Finance Approved By, E~ Elmer C. Hodge County Administrator M:\Finance\Common\Board\Cap98 .WK4 ~3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1998-99 Original Budget $210,000.00 June 23, 1998 Roanoke Valley Convention & Visitors Center (107,500.00 Sept 8, 1998 Contribution to TAP Transitional Living Center (9,650.00 Oct 13, 1998 Matthews Electroplating SuperFund Remediation (22,790.00 Nov 17, 1998 Demolish abandoned structure (10,000.00 Jan 12, 1999 Roanoke Regional Chamber dues (2,500.00 Balance at January 26, 1999 $57,560.00 Respectfully Submitted, ~~ ~. ~~ Diane D. Hyatt Director of Finance Approved By, ~6~ Elmer C. Hodge County Administrator M:\Finance\Common\Board\Boazd98.WK4 M:\Finance\Common\Board\Schoo198.WK4 E~ ITEM NUMBER / ~' ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTE MEETING DATE: January 26, 1999 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of December 31, 1998. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: BANK OF AMERICA 1,805,706.25 CRAIGIE 2,976,060.00 SUNTRUST 989,519.44 WACHOVIA 2,731,491.04 WHEAT 1ST UNION 1,995,538.53 10,498,315.26 CERTIFICATE OF DEPOSITS: FIRST AMERICAN 100,000.00 SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 200,000.00 COMMERICAL PAPER: BANK OF AMERICA 1,980,769.45 CRESTAR 991,755.56 PAINE-WEBBER 3,966,531.95 SUNTRUST 2,972,108.34 WHEAT 1ST UNION 3,987,815.00 13,898,980.30 GOVERNMENT: CRAIGIE 1,476,854.17 JC BRADFORD 3,952,084.45 WACHOVIA 991,388.89 6,420,327.51 LOCAL GOVT INVESTMENT POOL: GENERAL FUND 7,369,686.19 RESOURCE AUTHORITY 1,764,329.60 9,134,015.79 MONEY MARKET: CRESTAR 2,373,577.94 2,373,577.94 CASH INVESTMENTS: WACHOVIA 2,220,097.87 MENTOR (GEN. OPER) 5,060,992.77 MENTOR (RES. AUTH.) 5,389,769.89 LB &T 3, 017, 724.78 15, 688, 585.31 TOTAL 58.213.802.11 }image f ~b ~ .. ~. ITEM NUMBER ~'' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTE MEETING DATE: January 26, 1999 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of December 31, 1998. COUNTY ADMINISTRATOR'S COMMENTS: STAFF RECOMMENDATION: Respectfully Submitte by Alfr d .Anders n C unty Treasurer Approved by: ~~ Elmer C. Hodge County Administrator ACTION VOTE Approved ()Motion by: No Yes Ab Denied () Harrison Received () Johnson Referred () McNamara To O Minnix Nickens Rage a e~ a, ACTION NO. ^, ITEM NUMBER / / ' CEO AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1999 AGENDA ITEM: Report of Claims Activity for the Self-Insurance Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In accordance with the Self-Insurance Program, Ordinance #61494-4, Section 2-86.C, attached is the Fiscal Year to Date claims activity and status report including the Second Quarter ended December 31, 1998. FISCAL IMPACT: STAFF RECOMMENDATION: Respectfully submitted, Robert C. Jernig n Approved by, (~~~-"u' Elmer C. 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[~ .-~ 00 v~ ~O .-~ ~O O~ l~ N O~ ~D l~ ~p v~ N N V ~ R o0 <t M l N ~--~ ~ .-i N ~--~ N o0 ~--~ O M ~ ~O .r y _ CQ RS L a ~+ 0 .~+ ' ~ ~ U ~ a~ v E ~ a a, .~ a ,~ ~ 4 ~ ce ca c 0 ~ o a, ~ ~ 'o ~ ~ ~• C7 :. w ... ~ a~i U ~ a~ ~ i ° ~ a -- x 4: ~ °~ ~ ~ .. .., O O ~ >, oZj ~ ~ .. . ~ N ~ Q ~ ~ ~ ~ p W b >, a C ~ ~ ~ f'1w ' V ~ Z F" ~y y oA ~ ~ O ~ U U p a~ «S ~ • b b Q Q ~, ~ i O~ o U °~ y~ Q. ~ ' ~~ C cC ~ .~ O ~ O U O O K .~ O d~ O a~..aU o aUwU o W~1~E~~U~ o ~~ o O ~-+ N M v~ N M er ~D [~ 00 N O O O O O O 0 0 0 0 0 0 0 O O ~O ~D ~ [~ [~ (~ [~ 00 00 00 00 00 00 00 O~ 01 0 0 0 O O O O 0 0 0 0 0 0 0 O O ACTION # ITEM NUMBER / ~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1999 AGENDA ITEM: Accounts Paid -December 1998 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Checks Direct Deposits Payments to Vendors $1,034,523.52 Payroll 12/11/98 $234,252.35 $467,351.77 Payroll 12/23/98 237,527.29 447,149.19 Manual Check 21/11/98 87.31 Manual Check 12/11/98 461.62 Manual Check 12/23/98 275.00 Void Check 12/11/98 (78.32) $472,525.25 $914,500.96 1,387,026.21 $2,421,549.73 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: ~~.1 GcLna ,c.~c..~u-~-/ Diane D, Hyatt Director of Finance ~~~ County Administrator Approved () Motion by Denied () McNamara Received () Harrison Referred O Johnson To () Minnix Nickens No Yes Abs . ~ ACTION NO. ITEM NUMBER ~' I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1999 AGENDA ITEM: Work Session on Ordinance Amending the Roanoke County Procurement Code COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION This time has been set aside for a work session on the ordinance amending the Roanoke County Procurement Code. This work session was requested by the Board at their January 12, 1999 meeting. The purpose is to answer questions relative to the ordinance amending the Roanoke County Procurement Code and the Office Depot/National Association of Counties office supply contract. A copy of the proposed ordinance which is scheduled for a second reading at the evening session is attached. ~'~ ~ Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved () Motion by: Johnson _ _ _ Denied () Harrison _ _ _ Received () McNamara_ _ _ Referred () Minnix _ _ _ To () Nickens . ~ _~- / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26,1999 ORDINANCE AMENDING THE SMALL PURCHASE PROCEDURES IN THE ROANOKE COUNTY PROCUREMENT CODE, SECTIONS 17-86,17- 88,17-90,17-91,17-91.1,17-92, AND 17-93 WHEREAS, the Roanoke County Procurement Code was amended in 1992 to increase the small purchase limit to $15,000; and WHEREAS, the Roanoke County Procurement Code was last amended in 1988 to establish certain small purchase procedures within the small purchase limit; and WHEREAS, the 1996 session of the Virginia General Assembly increased the small purchase limit to $30,000; and WHEREAS, increasing the small purchase limit and modifying the small purchase procedures to incorporate these changes will expedite the acquisition of goods and services, more accurately reflect current costs, take advantage of the capabilities of recently- installed purchasing software, and improve service to the citizens; and WHEREAS, the first reading of this ordinance was held on December 15,1998; and the second reading was held on January 12,1999; and continued to January 26,1999. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that Chapter 17. Procurement Code be amended to read and provide as follows: Sec.17-86. Definition. For the purpose of this division, small purchases shall be defined as purchases of goods, services, equipment, insurance, construction or other items needed in the day-to- day operations of the county, the monetary value of which does not exceed fifteen U:\ WPDOCS\AGENDA\CODE\PROCURE.ORD 1 ~f $30,000. 99:99}: (Ord. No. 3350, ~ 2-57,12-14-82; Ord. No. 85-33, ~ 1, 3-12-85; Ord. No. 22586-54, ~ 1, 2-25-86; Ord. No. 92292-8.j, ~ 1, 9-22-92) **** Sec.17-88. Compliance with procedures; contracts not to be artificially divided so as to constitute small purchase. Any contract not exceeding ~$30~000may be made in accordance with small purchase procedures; ' provided, however, that contract requirements shall not be artificially divided so as to constitute a small purchase under this division; and .provided further that all procurements exceeding $30,000; shall require specific award by the governing body as made and provided by law. (Ord. No. 3350, ~ 2-15,12-14-82; Ord. No. 85-33, ~ 1, 3-12-85) **** Sec.17-90. Purchases not exceeding $1,000.00. (a) This section shall apply to purchases --` ,___ iL_~ r._._ L___~~_a a_„_ _.. ($509:06} not exceeding $1,000.00. (b) A using department or agency may make purchases by-ut' ' nofi exceeding $1,000.00. „The purchasing agent leas may delegate,to the,using department or agency.the authority to make purchases from vendors of choice so long as the purchase price does not exceed $1,000.00. Contract requirements shall not be artificially divided so as to come within the provisions of this section. (Ord. No. 3350, ~ 2-59,12-14-82; Ord. No. 101188-5, ~ 1,10-11-88) Sec.17-91. Purchases of $1;000.00 and U:\ WPDOCS\AGENDA\CODE\PROCURE.ORD 2 ~'-1 not exceeding $8,000.00. (a) The using department or agency may make purchases of $1,000.00 and not exceeding $8,000.00 in value. The Purchasing Agent may` delegate to the using department or agency he authority to make purchases from vendors for purchases of $1,000.00 and not exceeding $8,000.00 in value byfollowing the procedures in this section. The Purchasing Agent may administratively make purchases not to exceed $10,000.00 by following the procedures in his section. (b) , At least three (3) telephone quotations shall be obtained, whenever possible, for the purchase. A telephone quotation form shall be completed listing: Date, Item, Description, Quantity, Name of Company, Individual Giving Quote, Pricing, Term, and Delivery Schedule. The total of all items purchased from this requisition shall ---L -_.___a r.__... not exceed $8,000 00 (Ord. No. 3350, ~ 2-59,12-14-82; Ord. No. 85-33, ~ 1, 3-12-85; Ord. No. 22586-54, ~ 1, 2-25-86; Ord. No. 101188-5, ~ 1,10-11-88) Sec. 17-91.1. Purchases '' _ of ~s,ooo.oo and not exceeding $30,000 OU (a) _. . _ (a) The Purchasing Agent may administratively make.purchases'not to exceed $30,000.00.. by following the procedures. set out in this section: (b) Purchases shall be accomplished through the use of at least three (3) letter quotations, whenever possible. A letter quotation is a written request sent to at least three (3) vendors with a specified reply date and time. This is the most desirable method of acquiring necessary items and should be used when proper planning allows sufficient time. (c) The use of letter quotations requires adequate time for preparation, mailing, receipt and award, generally two (2) or three (3) weeks from receipt of the requisition. All U:\ WPDOCS\AGENDA\CODE\PROCURE.ORD 3 ;~- e quotations received after the reply date and time are nonresponsive and cannot be considered. (d) Request for letter quotations are issued by the purchasing agent. To initiate the letter quotations, the user department should submit a completed requisition to the purchasing agent, including a list of possible vendors, if available. (Ord. No. 101188-5, ~ 1,10-11-88) Sec.17-93. Procedure other than those specified in sections 17-90,17-91, 2791.1, and 17-92. When, in the judgment of the purchasing agent, it is in the best interest of the county to use purchasing procedures other than those specified in sections 17-90,17-91,17-91.1, and 17-92, he may prescribe, after consultation with the county administrator, suitable purchasing procedures. The rationale for such decision shall be documented and put on file in the purchasing agent's office. (Ord. No. 3350, ~ 2-61,12-14-82) The effective date of this ordinance shall be January 26,1999. U:\ WPDOCS\AGENDA\CODE\PROCURE.ORD 4 SPENDING LIMITS COMPARISON BY LOCALITY • S- I -~ LOCALITY SPENDING LIMITS VOUCHER SYSTEM PHONE QUOTES WRITTEN QUOTES BID/RFP Albemarle County $0 - $500 $500 - $5,000 $5,000 - $30,000 $30,000+ Alexandria City $0 - $1,000 $1,000 - $5,000 $5,000 - $15,000 ~$-~,~+ Q'.~~d o 0 Chesterfield County $0 - $500 $500-$30,000*** $5,00-$30,000*** $30,000+ Loudoun County $0 - $1,000 $1, 000 - $15, 000 $ 1, 000 - $15, 000 $15, 000+ Newport News $0 - $1,000 $1,000 - $30,000 $1,000 - $30,000 $30,000+ Roanoke City $0 - $500* $500-$30,000*** $500-$30,000*** $30,000+ Roanoke County $0 -~59A- 1,~G~ -X594--.$999 ~~pDl~ $5,000 -899 (S~dOl~D dGU -$~-~-~ 3iD,d'~`~ Salem City $0 - $500* $500 - $3,500 $3,50 - $15,000 $15,000+** *Roanoke City is considering requesting a change in the spending~mits from $500 to $1,000. ** Salem is anticipating, in early 1999, requesting a change in their sp ding limits from $500 to $1,000 and from $15,000 to $30,000. *** Method used for making purchase is determined by the Purchasing Departmen Depending on complexity of the commodity being purchased they may use either phone or written quotes. • nV/ W r n~ V / W U_ ~ ~ ~ ~ L.. e- ~ ~ ~ N ~U ~ ~L- c 0.. m N ~ 0 U c o .U ~ ~L o o d //~~ ~ ~ y d VJ ~ ~a ~ a r N ~ _ ~ it ^ ~ o ~ ~ ~ ~ ~ c 0 ~ U ~ t. _ Q N O fA `~ r ~ O ~.. '^ VJ Q ^ W Q ~ /~ V U ~ ~ F- O ~^ ° ~ ~ ~ a o ~ ~ ~so~ ~qol ~ ~ a o a ~'- / ACTION # ITEM NUMBER /~ - 2. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1999 AGENDA ITEM: Work Session on Construction and Financing of the Regional Wastewater Project COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On November 1, 1994, Roanoke County along with the other valley governments executed a new wastewater treatment contract. This contract called for an upgrade of the Regional Wastewater Treatment Facility (35 MGD capacity to 42 MGD) and replacement of the Roanoke River and Tinker Creek Interceptor. The cost estimate for the project was $42 million at that time, with Roanoke County's share to be $13 million. A loan was secured for that amount and sewer rates were adjusted to handle the additional debt service. In 1996 the contract was revised to reflect changes in the permit application as requested by the Department of Environmental Quality and the Environmental Protection Agency. This change increased the plant capacity from 42 MGD to 62 MGD. During this time frame, the total project costs increased to approximately $66 million with Roanoke County's share being approximately $19.8 million. SUMMARY OF INFORMATION: The purpose of the work session will be to update the Board on the construction progress and funding plan for the project. All aspects of the project are either under construction or complete. The tentative completion date for the project is December 31, 1999. A public notice for reissuance of the discharge permit was submitted January 12, 1999. The purpose for the reissuance is to increase the allowable treatment capacity to 62 MGD after the plant upgrade is complete. ~- ,~ The driving force behind our funding plan was to construct the entire project with an additional rate increase. Staff is proposing that this be accomplished through utilization of the original $13 million (low interest) state loan, borrowing an additional $5.7 million from the state, and utilizing savings in the sewer fund to cover the remaining costs. Sewer Fund budget projections through the year 2005 will also be presented. FISCAL IMPACT: This project will have a fiscal impact in that additional debt would be secured; however, it can be accommodated within the existing rate structure. STAFF RECOMMENDATION: Staff recommends that an appropriation resolution be presented to the Board at the first meeting in February to provide complete funding for the project. SUBMITTED BY: Gary Robert~on, P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied () Harrison Received () Johnson Referred McNamara to Minnix Nickens VOTE No Yes Abs ~- ;~z ~ LL •O a d ~ c o • ' 0 ~ ~ ~ ~ W C ~+ C 7 Il d C ~ ~ ~ ~ ~ m ~ d , ~ H y O 7 ~ ~ r In CD •- O ~ tC') 00 N tD ~- M NO M ~ ~CDO N CAMtn~ M ~ O tACD~ _ M ~MOM _ _ _ N ~C10~ CA ~ CA M ~ f~ _ CD ~- N d0 CD 00 ' M t70 N N CD ' M ~N~ ~ r-N N ~ (10~CJON MMOOM ~! ~ ~MtpO CDOM~ ~ ~ ~ t~ N N O ~- r +~ CD I (A r M ~ O ~ V CA CA C O ~ } ~ N C r r N M I M ~ ~ ~ ~ v v o o r~ 3 ~a m ~~ ~ ~ °' to v c 3 CD CD N s~ ~ f1 N ~ 00 ~ ~ s O ~ M d C i i i - ~ e ` , C D N O ', O I Cy O ~(A~ ~ OOM N ' ~ Q ~ N M r N M a m y N ~ ~ ~ N O M O ~ -- C 0 0 N ~ In CD ~ r r r M CA CD ~ O ~ 3 rS Sri oS ~i ~ oS ~i oo ~ o O ~ N M ~ ~ N _ ~ C C d' ~ M p N N CD CD M M M m ~ f~f~r-~ CD~O ~ ~ tno~NCOr- M O N~CAM tl)OO N CAMMsrM ' r- O d p C +~ CD ~ M In MOM N lC ) M r C~~ CA d' CA r . 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QO O J J J J J ~ J M Z' H ~N ~ Q H U ~~v W~ O wWF= aa~a U to to t4 ~ ~ m ~~~ wLL ~z XX zZ ,riav ~ Z J WU~~~ ~ ~ W _ W M m LL ?> W OQH ~ -C ~w~> ~~~ ~ LLj w ~ oom O C w ~ iF"F-1 1--~U Z=~Q'u OOW ZZ?~ZZWZZ ~ t/~ ~ :: ~~t~LLo ~Q F-~z w~Wm aaQ W Z J J ~ J~ oWW~ ~a p Wa Z Q O ~Q~~a~C-u Q aao ~~ Q o~wzzzzzz W °~ i. ..t c9t9 - OOOOaa~ao z>wwwOwO ?oct~c~mc~~ z F-~f-F-»zU¢ z Z 589`g£g' ~ $ (s~ea~(5 xo~dde) we~6o~d }uauaaoe~da~ pue aieda~ ~enuue 000'08£$ punk o~ pasn aq o~ aoue~e8 ZZ5'OL6 ueo~ ~q pa~anoo you ~ue~d ~uaw~ea~~ a6ennas ~o ~oue~eq ao~ ash (8££'981 `Z) punk aa~enn woad ueo~ %g ~(edaad o~ ash S~S`S66't~ 6661 `0£ aunt ~e a~~e~e8 pa~ewi~s3 000`005 ~aa~~ spa}ad - ~~i~ a~oueo~ o} ~uaw~(ed LLZ`£9L 66-8661 ~o~ punk o~ uoi~ippy 89Z`Z£L'~ $ 8661 `1'~~n~ ~e aoue~e8 punk sn~dang aannaS t Item No. ~` 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: January 26, 1999 AGENDA ITEM: Work session to present Economic Development Annual Activity Report - 1998 COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The Department of Economic Development prepares an annual activity report on the status of economic development programs and projects in Roanoke County. This report reviews the highlights of the year, the status of inquiries and prospects, business location and expansion decisions and construction trends. Specific regional projects and tourism activities are noted. An annual report of the activities of the Industrial Development Authority of Roanoke County and Virginia's Explore Park are presented. Finally, the staff presents specific goals for completion during 1999. FISCAL IMPACT None Respectfully submitted: ~~ ~~ Timothy Gubala Director Approved: ~~~ Elmer C. Hodge County Administrator ACTION Approved ( ) Denied () _ Received ( ) Referred to Motion by: No Yes Abs Harrison Johnson McNamara Minnix Nickens -. 1998 ACTIVITY REPORT oRPF~ oRPF~ Roanoke County Department of Economic Development ~gP~ January 1999 ~- Table of Contents I. Introduction ...................................................... 1 II. Economic Development Highlights - 1998 .............................. 2 III. Product Development .............................................. 3 IV. Business Development Activities .............................. ........ 4 V. Industrial, Office, and Commercial Construction ................. ........ 6 VI. Existing Business and Industry Retention ....................... ........ 7 VII. Overview of the Activities of the Industrial Development Authority ..................................... ........ 7 VIII. Tourism Development ...................................... ........ 8 IX. Virginia's Explore Park ..................................... ....... 10 X. Regional Perspective ....................................... ....... 13 XI. Economic Development Projects for 1999 ...................... ....... 15 Tables .................................................. AppendixI `~ I. Introduction: Economic development is a market driven activity. The parameters are global as well as local and regional. The challenge is to identify and penetrate growth sectors and increase the market share for companies in western Virginia and the Roanoke Valley. The excellent trend of economic development activity in Roanoke County continued at a different pace during 1998. Our local economy slowed after two successive years of new locations and expansions that exceeded $184 million of new investment and almost 2,000 jobs in the County. Projects that had been announced previously were constructed during 1998. Economic Development staff implemented other projects that had been initiated with prospect decisions during 1997. There were 17 expansions or location decisions in Roanoke County during the year, representing 529 jobs and $19.0 million in investment. The emphasis of the Department continues to stress "product development" to identify commercial and industrial sites throughout the County and assist in developing and marketing this product to qualified local, regional and out of state prospects. The Roanoke County Department of Economic Development maintains close ties with the real estate brokers, consultants and local property owners to obtain information on sites and buildings that may be available. The Economic Development Department works closely with the Roanoke Valley Economic Development Partnership to market the County as a business location. Roanoke County funds the Partnership annually to perform this marketing function. The Partnership markets the Roanoke Valley as a business location through the Virginia Economic Partnership and its own promotional efforts. Opportunities for tourism product development are evaluated, special projects created and special events planned to market Roanoke County and the Roanoke Valley as a visitor destination. The County works in unison with the Roanoke Valley Convention and Visitors Bureau to accomplish these activities. Direct financial support is given to the Bureau and staff assistance for committee assignments and projects. Existing businesses and industry receive the same emphasis and treatment afforded to outside prospects. Facility expansion and relocations can receive County assistance through the public - private partnership policy. The expected payback in new taxes and employment is a critical measure governing the use of public funds to assist business and industry. During 1998, the Economic Development staff completed revisions to the Economic Development Strategy and included elements of this Strategy within the update to the Roanoke County Community Plan. / -- II. Economic Development Highlights--1998 • Lowe's began construction of a new $12 million retail facility on a 22 acre site in Pinkard Court that would employ 125 new employees. This action highlighted other announcements during the year from Advance Auto to expand their corporate headquarters in the County. There were 171ocation or expansion projects announced in Roanoke County during 1998. A total estimated investment of over $19 million and 529 jobs were created or retained from these expansions and locations. • Roanoke County is proceeding with the preparation of engineering plans and profiles for the development of the 456 acre Roanoke Center for Research and Technology (RCCRT) in the I-81 corridor in west County for future economic development purposes. Hayes, Seay, Mattern and Mattern will assist the County with determining the best point of access for the site and will outline the development costs for consideration during the budget process for FY 99-2000. • Staff spent a significant amount of time managing over $3.1 million of construction projects related to locations, expansions and projects announced during 1997. Phase II site grading activities were completed at Valley TechPark. The Garman Road relocation project was completed, allowing The Kroger Co. access to a new signalized intersection at Route 11/460. The industrial access road into Valley Gateway was completed during the year. The Greater Roanoke Valley Development Foundation completed construction of a 75,000 square foot shell building on a 17+ acre tract in the park. • Economic Development staff is administering a $739,500 Intermodal Surface Transportation Efficiency Act (ISTEA) grant on behalf of the Hanging Rock Battlefield and Railway Preservation Foundation for the construction of the Hanging Rock Battlefield Trail, an element of the Roanoke Valley's greenway system. This project will link the Hanging Rock Battlefield area and the City of Salem with a "rails to trails" project along an abandoned Norfolk Southern Railway line on Kessler Mill Road. The Virginia Department of Transportation has approved the trail plans and bidding process. U.S. Construction Company has begun construction so that the Phase I portion of the trail will be completed in late spring of 1999. • Roanoke County, The National Park Service and other area organizations are jointly planning the location of an Orientation/Interpretation Center on the Blue Ridge Parkway at Virginia's Explore Park. This facility will serve as a tourist destination by providing exhibit space that can present the history of the Blue Ridge Parkway and the Virginia Mountain Country through which it passes. Federal funds totaling $850,000 have been approved for construction and a $50,000 grant from the Regional Competiveness Act has been obtained. • The Economic Development Staff prepared revisions to the County's Economic Development Strategy, 2000 and Beyond and included this adopted Strategy as an element in the update to the Roanoke County CommunitX Plan. 2 /-~ III. Product Development: It is a constant challenge to maintain a supply of available commercial and industrial sites in the County "product" inventory. The Economic Development staff reviewed the available sites inventory during the process of updating the Comprehensive Plan. The Plan allows for a sufficient inventory in the future, but there is a shortage in the range of "ready to go" sites in the County that can be readily shown to an economic development prospect. This situation is being addressed in several ways. The Board of Supervisors purchased the 456 acre Glenn-Mary Associates property in August 1997. Since that time, the Economic Development staff have worked with the neighboring citizens and prepared a preliminary concept plan and design standards for the Roanoke County Center for Research and Technology (RCCRT). Anew zoning designation, Planned Technology District, was approved and will be applied to the RCCRT. Funds were appropriated for the completion of preliminary engineering and Hayes, Seay, Mattern and Mattern was hired to perform the work. Staff will be seeking funds for construction of site improvements in future fiscal years beginning in FY 99-00. The Valley Gateway project was completed during 1998, opening up a 108 acre mixed use business park with a 75,000 square foot shell building. Interstate Commerce Park, Valley Park Center and Hollins Commerce Park are new private sector business parks located in the northern area of Roanoke County accessible to Interstate I-81. These projects will meet the site and building needs of small businesses seeking to locate in Roanoke County. The Economic Development staff continues to evaluate the inventory of industrial sites in order to update the list and determine public and private actions needed to upgrade each site to a "ready to go" status. During the Community Plan process, the Department updated its inventory of sites and buildings in the County (Table 1). There are more sites and buildings in the inventory now than there were in 1995. Local government actions can improve the marketability and status of many sites. For instance, the inclusion of roads in the VDOT Six Year Secondary Construction Plan and the scheduling of the water and sewer extension projects in the County's capital improvement plan and budget are two local actions that can positively affect the future availability of industrial sites. The Roanoke Valley Economic Development Partnership, Roanoke County and the Town of Vinton engaged ZHA, Inc to complete a market feasibility evaluation of the McDonald Farm project. This 100 acre tract in eastern Roanoke County was purchased by the Town of Vinton in the 1980's. The market feasibility study indicated that the Town should target certain commercial and industrial uses for the property. The next step is to have the Town and County agree on these market and development concepts so that a rezoning can occur. The site will then be marketed and can be developed in phases. The challenge for 1999 is to evaluate existing commercial areas in the County and seek to improve their appearance and marketability. The success of the Williamson Road mini-grant program and the physical improvement of Brambleton Avenue after the Harris Teeter project are 3 ~~- two models for staff to use in other areas of the County. The local commercial tax base is anchored with Tanglewood Mall and along other highway corridors in the various areas of the County. The construction of Carmike 10 occurred on a new location on the Mall property during 1998. Available industrial and commercial buildings and office space vacancies are tracked and routinely forwarded to the Roanoke Valley Economic Development Partnership. The staff uses information from commercial/industrial Realtors and property owners to develop and expand the inventory. The goal is to create a site and building inventory on the Internet that can be easily accessed and maintained. IV. Business Development The Roanoke County Department of Economic Development worked closely with the Roanoke Valley Economic Development Partnership, Virginia Economic Development Partnership, real estate consultants, developers and agents, local citizens and businesses to meet the needs of business and industry interested in Roanoke County. Although a majority of the companies are classified as small business, some major corporations and Fortune 500 companies have visited the Roanoke Valley as prospects. Roanoke County staff initially generated 65 (41 %) of the 159 inquiries (Table 2). These included contacts from existing businesses located in the County and Roanoke Valley that were seeking sites or buildings for an expansion. Professional real estate consultants and/or local developers provided 341eads or 21% of the total. The Virginia Economic Development Partnership usually worked with the Regional Partnership as the origin of prospect visits to the Roanoke County area. The Virginia Economic Development Partnership generated 41 inquiries and the Roanoke Valley Economic Development Partnership provided another 19 inquiries for the County. These 60 inquires were 38% of the total of 159. By the end of 1998, 80 of the 159 inquiries could be classified as prospects, in that a visit was made to Roanoke County, a proposal was made to the company for a location, or County staff visited at their location. Of those prospects, 15% made a location/expansion decision in Roanoke County. Six prospects contacted by County staff made a location decision elsewhere in the Roanoke Valley. Forty-two inquiries were transferred as active projects into 1999 for follow-up during the year (Table 3). Staff coordinates closely with the Roanoke Valley Economic Development Partnership to track the geographic origin of prospects. It is not possible to track the geographic origin of all inquiries from the Virginia Economic Development Partnership and/or private realtors and consultants. The inquiries made to the Roanoke County Department of Economic Development are classified as local or regional in origin. Public private partnerships were instrumental in many of the prospect locations and company expansions. Table 5 indicates that 22 projects took advantage of Roanoke County's public private partnership policy for assistance. Each potential partnership is reviewed by the Economic Development Staff to determine the employment and tax revenue impacts. If there is a favorable 4 /~' = payment demonstrated, the Director of Economic Development signs the review form and forwards it to the County Administrator for his counter signature. An award letter is issued committing the funds and the Economic Development staff monitors each project and implements the partnership when needed. Atypical partnership involves the County funding half of the utility connection fees for water, sewer and fire. Each partnership is subject to an audit by the Department one year after the business obtains a certificate of occupancy from the Building Commissioner. The Commissioner of the Revenue, Treasurer and Finance Department assist in the audit process. A total of $622,447.16 of public private partnership funds were committed or expended during Fiscal year 1998-99 for 12 commercial, 7 industrial and 4 special event projects. V. Industrial, Office, and Commercial Construction The year 1998 showed a decrease in the scale of construction, but the continuation of a positive cycle of construction activity since 1993. The 57 projects "tracked" in the County's development review process is just below the number of projects recorded in 1997 (Table 5). However, the 1998 projects' square footage of 1,235,286 is the third highest total footage since 1989. Of the 57 projects in process, 40 were completed by the end of the calendar year. Also, during 1998, industrial projects experienced a decrease but continued to be an important segment of the construction trends with the completion of the Hollins College Research Institute project, Interstate Commerce Park Spec Building project, M & W Fire Apparatus project in Vinton Industrial Park, and ITT Night Vision project. Of the tota157 projects, office and commercial ventures numbered 37 and showed a slight decrease in square footage (495,834) in comparison to the 1997 projects' square footage total of 565,488. The expansion announcement of Advance Auto on Airport Road and completion of projects such as the Richfield Alzheimer Center on Route 11/460, Winn-Dixie and Hampton Inn on Plantation Road and the Carmike 10 Theater at Tanglewood Mall serve to illustrate the 1998 trend toward medical, office, and commercial ventures. The total of new project announcements was 12 as opposed to 3 expansions and 2 retentions. Total estimated value of all new commercial and industrial construction was approximately $19,080,000 which is a significant decrease from the 1997 landmark year of $94.1 million investment. Development continued to be heavily concentrated in north and west County in 1998. In addition to projects listed above, new development announced in west County included the Kroger Manufacturing and Distribution Facility, the ARK Medical Center, and R& L Carriers combined with the hiring of Hays, Seay, Mattern & Mattem to conduct an Engineering Concept Plan on the Center for Research & Technology. South County experienced expansions at the Roanoke Athletic Club and Carilion Brambleton Center with new construction projects of McVitty Executive Park, an initial phase of Virginia Varsity Transfer, and completion of Rising Stars Sports Camp, Greenbrier Nursery, and RiteAid. North County contained new development projects such as Cycle Center, Phase I development of Preferred Leasing, Keltech, and Woodhaven Office Park. East County saw the completion of the CVS Drug Store and Foodette with the Marketing Feasibility Study by ZHA of Annapolis, MD, on McDonald Farm. Table 6 indicates that industrial projects had a sight drop in square footage. In fact, the 20 industrial projects showed steady growth for 1998 in square footage. After four years of solid growth, the square footage of office construction increased. Although industrial projects fluctuate in total square footage from year to year and are reflective of the County efforts to create "product", 1998 experienced a slight decrease in square footage in Commercial/Retail areas. According to Table 6, 1998 was the County's third best year in overall construction square footage since 1989 with 1997 being established as the benchmark year. 6 3 VI. Existing Business and Industry Retention Activities The County's existing industry and business retention program is an integral part of economic development. National statistics indicate that well over half of all new jobs come from the expansion of existing businesses. Keeping in touch with companies in the County and developing a relationship with business leaders enables the County to assist when and where help is needed. During 1998, the Economic Development Department visited 47 companies, including 8 financial institutions. Calls on chief executive officers or managers of County businesses promote a working relationship with County companies. Business status, the company's future plans, and information about Roanoke County are usually discussed. Opportunities for assistance, whether large or small, are identified and followed by the economic development staff, bringing in the talents and skills of other departments and/or outside resources as needed. Satisfaction with local government services and problem resolution are increasingly important in a business climate that allows businesses to pick and choose where they want to do business. The business relationships that are established provide for other positive ways of working with the County, as through committees and other planning efforts. In addition to an information database to assist businesses, the Department of Economic Development provides assistance through access to other resources including: Virginia Department of Business Assistance, the Virginia Employment Commission (VEC), Roanoke Valley Economic Development Partnership, and Fifth Planning District Commission (5th PDC). The Department has a linkage to the Internet and has accessed timely corporate information and obtained resources for small businesses upon request. New businesses in the County receive a letter of welcome from the County Administrator shortly after a new business license is issued by the Commissioner of Revenue. Any questions about County or state requirements are then referred to the Department of Economic Development for follow-up. The Department of Economic Development coordinates a recognition program to recognize business expansions and locations within the County. The County participates in the celebration of a project announcement, grand opening or ribbon cutting, and presents a certificate of appreciation when appropriate. In 1998, 30 Certificates of Appreciation were presented to new and/or expanding companies in Roanoke County. VII. Overview of the Activities of the Industrial Development Authority of Roanoke County The Authority was active in 1998 in the following areas: • Met in a work session with the Board of Supervisors and implemented a Memorandum of Understanding under which the financial affairs of the Authority were administered by Roanoke County, through the Department of Economic Development • Oversight of the construction of public improvements in Valley TechPark. The Authority oversaw $731,600 in public funds for the completion of geotechnical and grading activities 7 ~° to allow for the future Stage II expansion of R.R. Donnelley & Sons four color printing facility in Valley TechPark. • Issued $12,475,000 of Industrial Revenue Bonds on behalf of Hollins University for the construction of a new library, the renovation of various buildings and other capital projects. • Issued $7,500,000 of Industrial Revenue Bonds on behalf of Friendship Manor for the acquisition and construction of independent living facilities and a facility for the residence and care of the aged and other projects. • The Industrial Development Authority assisted the Department of Community Development with the implementation of the Williamson Road mini-grant program for landscaping, signage and facade improvements by "passing through" grant funds for these purposes to eligible businesses. The Authority reviewed and approved 4 grants totaling $14,200 in 1998. • The Authority had oversight over the close out of the Garman Road relocation project for the The Kroger Co., by assisting in negotiations with County East LLC to obtain a sight distance easement so that the new road would be eligible for acceptance by the Virginia Department of Transportation. VIII. Tourism Development Roanoke County's role in tourism development is active on two levels. The County is a participating member in the Roanoke Valley Convention and Visitors Bureau (CVB). The Bureau markets the entire Valley to the leisure traveler, conventions and bus tours. Leads generated by the Bureau are shared with member hotels so that overnight accommodations are "booked" for future conventions, tours, and conferences. Roanoke County's contribution to the CVB is $1.50 per capita or $107,500 in the current FY 98 - 99 budget. The Director of Economic Development and Director of Parks and Recreation serve on the CVB Board of Directors. Other tourism related activities undertaken during 1998 include: • Roanoke County has taken a direct role in developing tourism "product" for the Roanoke Valley by participating in funding operations and capital expenses at Virginia's Explore Park (see Section IX). Explore "officially" opened using the Roanoke River Parkway with direct access to the Blue Ridge Parkway. • Roanoke County participates with the City of Salem and various Civil War, historic, and railway groups in the Hanging Rock Battlefield and Railway Preservation Foundation. This non-profit foundation is implementing a Phase I Intermodal Surface Transportation 8 /~ Efficiency Act (ISTEA) grant of $749,300. This project will develop the Hanging Rock Battlefield Trail that will link. the Hanging Rock area via a "rail to trails" green way with the City of Salem. Construction of the Phase I trail project has begun and will be completed in the spring of 1999. • The staff worked with the Roanoke Regional Preservation Office of the Virginia Department of Historic Resources to have the Hanging Rock Battlefield declared as an eligible site for inclusion in the Virginia and National Historic Landmarks Register. • Assisted Virginia Mountain Country with technical advice on master planning and marketing so that this private operation can develop as a venue for small conferences and retreats. • Roanoke County Economic Development participated in the organization of Archery Roanoke Valley to host the Trebark Archery Shooters Association (ASA) Pro/Am Tournament at Smith Mountain Lake in June 1998. Over 1,000 archery shooters participated giving a total of approximately 10,000 visitors and participants to the region over athree-day period. Staff developed a model for tracking the impacts of the event on area lodging venues. • Continued funding of tourism destinations throughout the Roanoke Valley was accomplished by returning 3% of the transient occupancy tax collected for "tourism and tourism-related activities." Destinations and activities funded include: Center in the Square, the Science Museum of Western Virginia, Virginia's Explore Park, the Roanoke Symphony Orchestra, Mill Mountain Theater, the Virginia Museum of Transportation, and the Miss Virginia Pageant. • Sporting events in which the County participated were the 1998 Commonwealth Games, the NCAA Division III Amos Alonzo Stagg Bowl, the NCAA Division III Basketball Final Four Tournament, The Roanoke Valley Horse Show and the Mid-Atlantic PGA-Club Pro Championship. • Support for other special events hosted in County parks has established an excellent working relationship between the Department of Economic Development and the Parks and Recreation Department. The Roanoke Symphony Volunteer Association Polo Match and Virginia's "Ed and Sandy Lee" Rugby Tournament have set the stage for other special events that will bring local, regional, and national visitors to Green Hill Park. • Staff is assisting the Roanoke Valley Greenway Commission with corporate fund raising for the Governor's Conference on Greenways and Trails, scheduled for May 2-4, 1999 9 ~? IX. Virginia's Explore Park Virginia's Explore Park and Parkway Related Activities Overview of 1998 This year marked an eventful 4th season at Virginia's Explore Park: an estimated 90,000 in general attendance, 48,313 in paid attendance (a 38% increase over 1997), with a total of 15,133 students (a 24% increase). Several historic and new features were completed: 4/19/98 Mountain Union Church 4/28/98 Historic Brugh Tavern restaurant 5/4/98 The Roanoke River Parkway, Explore's direct link to the Blue Ridge Parkway 5/6/98 The Arthur Taubman Welcome Center, a year `round welcome center for visitors 6/14/98 The first five miles of a 30-mile mountain bike trail network opened Explore is a favorite recreational retreat for families and Blue Ridge Parkway travelers. Best known for its living history with interpreters for 18th and 19th century history, the Park is gaining recognition for its mountain biking trails and other outdoor recreational features, including picnic facilities, fishing program, hiking trails, nature walks- and special weekend events with music and cultural heritage activities throughout the year. One new event scheduled for 1999 is the Heritage Garden Festival designed as a fund raising event as well as a fun new event. Explore is also being recognized for its expanded on-site and outreach environmental and historical education programs, each of which are has been structured, in writing, and notes which of the Standards of Learning (SOLs) sections are met. Travel and Tourism Benefits The Virginia Tourism Corporation completed their recent Virginia Visitor Study of 120,000 U.S. households and found that July, August and October are the most popular times of the year to travel. The main reasons visitors travel to Virginia were friends, family and relatives (49%). Of that 49%, 21 % sited that they enjoyed visiting and hiking the mountains. While only 8 % visited the mountains in this area, it identifies an area of opportunity for future visitation. In 1997, domestic traveler spending in Virginia was estimated at $11.2 billion. Travel is the third largest retail industry behind food stores and automobile dealers and one fifth of all retail sales of more that $57 billion are made by travelers. Travel is the third largest employer in Virginia behind health services and business services. Nationally, travel is the second largest employer behind health services. State taxes generated from travel were $488.8 million. Roanoke Valley taxes generated from travel were $13.6 million, of which $2.9 million was Roanoke County's share. The Roanoke Valley's growth in tourism is directly related to its points of interest, Blue Ridge Parkway travelers, and continued promotion of the Valley's scenic and hospitality qualities and affordability to business and leisure travelers alike. 10 ~~ capital Construction Projects for 1999 and Beyond Virginia's Explore Park has made significant progress in the past year. In addition to the settlement, frontier and Native American areas, the following projects are anticipated to be ready for visitors in the near future: • Slone Grist Mill: This 1840s mill, when reassembled at Explore, will demonstrate how wheat is ground into flour and corn into meal. • Murray Cabin/Batteaux on the Roanoke River: This program will highlight one of the enterprises allowed free African-Americans in the late 18th and early 19th centuries and will interpret the operation of Batteaux used to carry cargo on the river. • Hancock Education Center: A key component to the educational resources available at Explore is this state-of--the-art teaching and research facility for school class field trips, education programs, and university graduate courses in collaboration with Virginia Tech.. • Amphitheater/Festival Field: A festival field, currently under construction, is in the shape of a natural bowl to hold a performance stage and seating, and will allow for closer proximity of special events to the core site, while allowing use of shared parking areas. Roanoke County staff continues to work with a team of community experts and Explore staff on key elements like water and sewer design and connections, storm water management, internal roads, parking and traffic patterns (vehicles and pedestrians), trails (people, horses, and bicycles) and landscaping. Meeting the long-term design needs of the park means designing often innovative, environmental friendly systems to meet visitor needs. In addition to traditional methods, Explore is implementing an innovative wastewater management system through strategic location of a drip irrigation system. This system allows far fewer trees to be cut down while meeting sewer needs for the next several years. Neighborhood Developments Mayflower Hills Neighborhood Park: A neighborhood park, designed with community citizen input and managed by Roanoke County Parks and Recreation, was constructed in 1998 and is scheduled to open in April of 1999. Dr. Nickens and County staff worked with citizens to create the neighborhood park, fulfilling a promise to longtime residents of the Mayflower Hills community in 1973. National Park Service Interpretive Center on the Blue Ridge Parkway After 15 years of working toward obtaining a regional center along the Blue Ridge Parkway to help meet visitor needs, Congressman Goodlatte's office obtained $300,000 in 1997 which was allocated to the Department of the Interior for preliminary study and environmental assessment of a site for a National Park Service Interpretive Center. A design charette was conducted by 11 ~~ the National Park Service resulting in a clearer delineation of spacial designs, uses and location for the Interpretive Center at the end of the Roanoke River Parkway on land owned by Virginia's Explore Park. As result, Senator Warner's office worked with Congressman Goodlatte's staff and the County to allow remaining funds to be used on non-federal land and achieved that goal. A Memorandum of Agreement (MOA) is being drafted to allow the remaining $250,000 to transferred to the County for design work. An additional Warner's office secured $600,000 for this project from the Highway Trust Fund which also will be conveyed (less 11 % to Federal Highway Administration) to the County for construction. Roanoke County applied for and will receive a $50,000 grant from the Fifth Planning District Regional Alliance, bringing the total funds for the Interpretive Center to $900,000 of which $784,050 is available. For the past several years, Roanoke County has continued to lead the charge by working with local governments, regional groups, and interested tourism officials to bring an interpretive/orientation center to the Roanoke Valley region. A request for proposals is being prepared for final design and ultimate construction of the center in 1999. Funding and Other Resources $800,000 was appropriated in the governor's 1998-1999 biennial budget for operations for Virginia's Explore Park. The River Foundation and Virginia Recreational Facilities Authority, governing boards for the park, will be requesting additional funds for capital improvement projects as their Boards and volunteers assist in raising additional private funds. Roanoke County continues to act as a resource to Virginia's Explore Park through planning, resource connection, funding, and in-kind assistance. Explore maintains many significant partnerships with area communities, educational organizations, the Commonwealth and national groups, broadening its reach into the community and strengthening its educational ties and connections. 12 !`'' X. Regional Perspective Roanoke County is an active participant in regional organizations. Staff members serve on the Board of Directors and assist in committee activities on both the Roanoke Valley Economic Development Partnership and the Roanoke Valley Convention and Visitors Bureau. During 1998, the County's involvement with these groups led to our participation in other regional projects and programs: • The Fifth Planning District Regional Alliance applied for Regional Competiveness Act funds from the Commonwealth of Virginia. Roanoke County Economic Development staff obtained $50,000 for the Blue Ridge Parkway Orientation/Interpretation Center (see Section IX), assisted in committee activities for the development of the "cluster strategy" concept and Requests for Proposals from consulting firms to perform the study. • The Board of Supervisors voted to participate in Virginia's First Regional Industrial Facilities Authority, a regional economic development organization formed to develop regional facilities and projects on a cooperative basis. The initial project being considered is the 1050 acre New Century Commerce Park in Pulaski Virginia. The Chairman of the Board of Supervisors and Director of Economic Development serve on the Board of Directors. • The Economic Development staff is involved in a discussions with the City of Roanoke and Bedford County to explore the feasibility of locating a regional industrial park in the Montvale area of Bedford County. • A staff member of Economic Development serves on the Board of Directors of the Ninth District Development Financing, Inc., which is a tourism revolving loan fund in the 9th Congressional District. • The Roanoke Valley Economic Development Partnership joined with other economic development marketing groups to sell the Southwest Virginia region (Bristol-Roanoke Valley). Roanoke County staff actively participated in the Society of Automotive Engineers (SAE) 1998 trade show in Detroit, Michigan by participating in set up, prospect contact and staffing the trade show booth. The trade show brings together all of the facets of the automotive industry, a major industry target of the Roanoke Valley Economic Development Partnership. • A staff member from Economic Development serves on Total Action Against Poverty's (TAP) MicroEnterprise Loan Advisory Committee and staff are involved in the New Century Technology Council. • The Director of Economic Development serves on the Loan Review Committee for the Virginia Asset Financing Corporation, a Small Business Administration 504 Loan 13 ~/ Program state-wide "packaging organization" that serves the Roanoke Valley and state of Virginia. • The Board of Supervisors appointed a citizen to represent Roanoke County on the Board of Directors of the New Century Venture Center, a regional business incubator. 14 ~- 3 XI. Economic Development Projects for 1998 The following Economic Development projects for 1999 should be reviewed by the Board of Supervisors and prioritized for action. Specific project goals planned include: • Completion of engineering plans and profiles for water, sewer, road and storm water management improvements at the Roanoke County Center for Research and Technology and the implementation of a Phase I site development project so that sites can be marketed at an estimated cost of $1,200,000. • Identification of two commercial areas in the County for revitalization and the presentation of an implementation plan for public action to the Board of Supervisors. • Development of a plan with the Blue Ridge Parkway and other partners for the construction and operation of a regional Orientation/Interpretation Center on the Roanoke River Parkway at Virginia's Explore Park. • Complete construction of the Hanging Rock Battlefield Trail project (Phases I ), a joint ISTEA funded project of Roanoke County and the City of Salem. Complete Phase II plans for the footbridge and other property acquisition in the area. • Implementation of a Community development project with the Town of Vinton for the development of the McDonald Farm property in the Route 24 Corridor of east County. • Location of a qualifying industry in the Valley Gateway Business Park in both the shell building and on one of the industrial sites so that the County will remove its obligation to repay the Virginia Department of Transportation for the $200,000 of industrial access funds used to construct Valley Gateway Boulevard. 15 ~7? 3 Appendix I Table 1 Product Inventory of Commercial and Industrial Sites and Buildings (Number of sites and buildings) 1994 1999 Industrial site acres 5-10 10 4 11-25 10 8 26-50 2 8 51-100 1 8 101+ 5 S TOTAL 28 (1,375 acres) 33 (1,992 acres) Commercial site acres 1-2 9 17 2.1-5 14 12 5.1-10 12 15 10.1-24.9 10 11 Z5+ 2 4 TOTAL 47 (acres N/A) 59 (592 acres) Industrial buildings (in total square feet) 1 (6,500) 9 (356,365) Commercial buildings (in square feet) N/A 20 (232,860) ~° Table 2 January 1, 1998 to December 31,1998 Total Inquiries 159* Total Prospects 80** Organizational Origin of Inquiries and Prospects Organization Number Virginia Economic Development Partnership (VEDP) 41 Roanoke Valley Economic Development Partnership 60*** Roanoke County 65 Realtors/Developers 3 0 Consultants/other 4 Total 159 *Inquires are those companies that contact this office for assistance. (This is the first step.) **Prospects are those companies that have gone beyond inquiry status. This office has either visited the prospect's present facility or the prospect has visited available sites and/or buildings in the Roanoke Valley. Also, the staff may have sent a proposal for expansion location assistance. ***41 of these inquiries originated from VEDP to RVEDP Table 2: Organization Origin of Inquiries &Prospects 17% ~^ 2% ^ 36% 34% I VEDP/RVEDP ^RVEDP (Non-VEDP) ^ R. County pRealtorslDevelopers ^Consultants/Other / "";,- ,~ Table 3 End-of--Year Status January 1,1998 to December 31, 1998 Transferred to 1999 -Active 42 Project terminated -Dead 99 Located elsewhere in Roanoke Valley 6 Location/expansion/assisted in Roanoke County 12 "Total.' 159 Table 3: End of Year Status 200 150 100 50 0 1999 Roanoke Co. L./E./A Valley Prospect Status Transfer to Dead Located in Roanoke Total 3 "'d ~i ..n w it a a ~ .o ~ ~ ~ ~ H ~ 0 v 0 00 o, v ~ ~ o ~ rn ~ rn ~ o, ~~ o ~ ~ o ~ ~ ~ ~ ~ ~ N ~ V fl, ~ ~ ~ ~ . ~ ~ S1. V1 ~ -, ~ ~ ~ ~ ~ ~, ' C/~ w N ,; w Q ~ ~, ~ ~ ~ ~ ~ a 3 ~ 'a ~ ~ ~ ~ ~ ~ ~ .~ ~ i ~ a i ~ a i a i Z z z z z z z z z z W~ w ~ w ~ bn o o ~ o 0 0 0 0 0 0 0 0 o ~ ~ o 0 0 ° ° ° ~ c ° o o^ ° 0 o ° o ~ V1 ~ M O~ ~ ~ N '--~ O M ~ O ~ ~ l~ •-+ M M M r-+ '--~ N O ~ N n Z ~ ~ ~ ° ~ oo ~ d- . o o ~ ~ zw ~ ,.~ ~ C w z z z ~ z `^ N ~~ ~~ o ~ ~ ~ ~ ~ ~ o ~, ~ o a~ ~ ~ . oa Q ~ ~ o ~ o ~ W ox ~ ~ ~ ~ ~ x ~ ~ ~ ~ Q a ~ ~ •~ ~ s ~ w •~ •~ ~ .~ a ~ a ~ U ~ en c ~ ~ ^~ A ~ ~. d o ~ :~ ~ ~ v ~ ~ '~ ~ ~ ~ r ~ ~ I ~ V y ~ ~ ~'+ bA V Q ~ ~ Q ~ ~ ~+ ~ ~ v ~ x 1 ~ ~ ~ ~ ~ a a V ~' v .., a a O h a o ~, •~ ~~ H~ 0 w e~ v 0 00 ~ a, ~ ~ rn ~ A ~ ~ ~ ~ ~ 01 ~ M ~ ce ~ ~ O N a . •• , i c d 00 O~ O N c~ ~y ~ z Q '~ z ~ ~. z z ~ ' ~ ~ w w wr ~ z ~ ~ ° o 0 0 ° o0 W o a O .C N vl ~ ~ ~ N ^ ., i zw ~~ ~ ~ .~ 8 ~ ~ ¢ ~ ¢ ~ ~ o v~ ~+ 7 w 00 M ~ z ~ ~ ~ z N ~ ~ ~ ~ a ~~ ~ ~ ~ .~ ~ ~ :~ ~ ~ r~/~ ~ ~ ~ U ~ O ~ ~ r" ~; U O U ~ ~ bA a ~ ~ F'' W 0 5 F~ {r C~ ~ ~ y ~"~ ~ ~ ~ ~ a ~, ~ ~ a a ~ E°',, ~ F., ~ b ~ ~ ~ ~ U ~ ~ c .~ .5 .~ ~3 3 0 a U y O ~ ~ ~, ~ , o ~. 0 ~ o '~ U E-~ a~ '~ a o ro ' .~ ~ ~ ~ a ~ o ~ 0 •~ i~. a ~ ~ o ~ -- °' ~" ~ 3 ~ _ ~ ~ ~ ~ Q ~ O ~ ~ • ti ~ Y . ~ ~ ~. >y I~ Q~ ~ U G y ~ ~ ~ N ~ G 0 .~ i 0 a • L ~ E"~ .y i O 'b ~ o ~ z ~~ z z ~- ,~ Table 5 Commercial and Industrial Projects January 1 -December 31, 1998 PLANS INDUSTRAL/PLANNED SF OFFICE/NIEDICAL SF COMMERCIAL/RETAIL SF Kroger M&DF P-II # 100,000 Advance Auto 75,000 Mario Industries 6,030 ARK Medical Center 39,700 Plantation Dev. P-1 3,600 Preferred Leasing P-II 12,600 Simply The Best 1,400 Subtotal 100,000 Subtotal 114,700 Subtotal 23,630' PERMITS ~INDUSTRAL/PLANNED 5F I OFFICE/1VIEDICAL SF I COMMERCIAL/RETAIL SF Carilion Brambleton R & L Carriers 52,160 Center 33,269 A Cleaner World 3,264 McVitty Southeastern Optical 4,050 Executive Park 54,575 Cycle Center # 31,000 Roanoke Athletic Club Expansion 10,000 Lowe's # 135,000 VA Varsity Transfer P-1 # 24,000 Subtotal" 56,210 Subtotal 97,844 Subtotal 193,264 -.~- COMPLETIONS INDUSTRIAL/PLANNED SF OFFICE/1VIEDICAL SF COMMERCIALIRETAIL SF` Allstate Regional Center + 13,877 Richfield Alzheimer Facility 45,000 Blackacre B & B 7,600 Commonwealth Kinetics P-II # 5,000 Dr. Roller (DDS) * 3,300 Carmike 10 # 32,000 Custom Tool & Machinery # 6,000 Woodhaven Office Park 11,000 Chico & Billy's * 3,488 Emtech # 9,900 CVS Drug Store (V) 12,929 GaAsTEK # 17,500 Famous Anthonys # 4,850 HCRI # 10,000 1st Team Truck Ex 10,000 ICP Shell Building #+ 16,400 Foodette # 10,000 Image Tec 5,000 Food Lion* 6,000 ITT Night Vision # 13,600 Forum Addition* 3,823 Jack Smith Park+ 10,000 Greenbrier Nursry # 16,000 Keltech # 9,000 Oak Grove Plaza+ 2,000 Knuppel's Mini-Warehouses 31,500 PD Lodging # 32,680 Kroger Distribution Center 28,753 Preferred Leasing P-I # + 14,500 M & W Fire App.(V) # 16,000 Rising Stars Sports Camp 20,000 Maupin Shell Bldg # 9,375 Rite Aid 17,010 VG Shell Bldg. 75,000 Springwood Park + 3,000 VP Flexspace Building 19,373 Sports Car Clinic 9,300 Tanglewood Mall + 21,000 Jim Walter Homes 3,200 Winn Dixie # 49,560 Subtotal 296,278 Subtotal 59,300 Subtotal 278,940: ~. ~` INDUSTRIAL/ PLANNED OFFICE/ MEDICAL 'COMMERCIAL/ RETAIL 98 TOTAL SF 452,488 286,964 495,834 97 TOTAL SF 761,639 117,631 565,488 YEAR NO. OF PROJECTS TOTAL SF 1998 57 1,235,28.6: 1997 62 1,441,558 Sources ojinformation: # Company used publidprivate partnership funds in its location/expansion decision * RemodeUAddition + Leasing Activity Table 5: Commercial & Industrial Projects $00,00 700,00 600,00 500,00 400,00 300,00 200,00 100,00 V -Town of Vinton Vc - vauey Gateway VP - Valleypointe VTP -Valley TechPark P-I Phase One P-II Phase Two plndustrial ^OfficelMedical ^Commercial/Retail Plans Permit Complete 1998 Total 1997 Total ~T • ~' LEASING ACTIVITY 1998 ACTIVITY REPORT LESSOR LEASEE CLASSIFICATION SQ FT Interstate Commerce Park SB Air Accessories Industrial/Planned 4,100 Interstate Commerce Park SB Blue Ridge Color Co. Industrial/Planned 4,100 Interstate Commerce Park SB Terminex Industrial/Planned 4,100 Oak Grove Plaza Wildwood Smokehouse* Commercial/Retail 2,000 Preferred Leasing P-I Valley Communications Commercial/Retail 14,500 Jack C. Smith Park Diagnostic Imaging Industrial/Planned 10,000 Springwood Park Kobe Restaurant * Commercial/Retail 3,000 Tanglewood Mall Bath & Body Works * Commercial/Retail 2,500 Tanglewood Mall Clearance World * Commercial/Retail 7,500 Tanglewood Mall Morgan Stewart * Commercial Retail 11,000 Valleypointe Allstate Regional Ctr. Office/Medical 13,877 TOTAL SF 76,677 Sources of Information: # Company used public/private partnership funds in its location expansion decision * RemodeU,4ddition + Leasing Activity V -Town of Vinton VG -Valley Gateway VP -Valleypointe VTP -Valley TechPark P-I Phase One NOTE: The Completion section of Table 6 includes the square footage totals provided on the above chart. The BREAKDOWN OF LEASING ACTIVITY provides an overview of new square footage utilized in County shell buildings, strip malls, and shopping centers. i. ' r Table 6 Industrial, Office, Commercial Projects in square feet Industrial Office Commercial Total 1989 337,513 615,738 93,260 1,046,511 1990 501,555 228,102 52,313 841,970 1991 253,138 234,955 74,168 562,261 1992 87,380 138,993 71,120 297,493 1993 56,201 206,825 128,830 391,856 1994 578,440 189,006 84,979 852,425 1995 173,782 222,486 210,169 606,486 1996 799,600 192,174 276,103 1,258,877 1997 761,639 117,631 562,288 1,441,558 1998 452,488 286,964 495,834 1,235,286 TOTAL 4,001,736 2,432,874 2,049,064 8,534,723 Projects included in the County's development process are in a stage of plan review, construction or completion. Source: Roanoke County's Department of Economic Development, Annual Activity Reports 1989 through 1997. Table 6: Industrial, Office, 8~ Commercial Projects in Sq. Ft. 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 ^Indusrial ^Office ^Commercial pTotal AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 RESOLUTION 012699-8 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~. Mary H. A len, CMC/AAE Clerk to the Board of Supervisors cc: File Executive Session AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 ORDINANCE 012699-9 AMENDING .THE SMALL PURCHASE PROCEDURES IN THE ROANOKE COUNTY PROCUREMENT CODE, SECTIONS 17-86, 17-88, 17-90, 17-91, 17-91.1, 17-92, AND 17-93 WHEREAS, the Roanoke County Procurement Code was amended in 1992 to increase the small purchase limit to $15,000; and WHEREAS, the Roanoke County Procurement Code was last amended in 1988 to establish certain small purchase procedures within the small purchase limit; and WHEREAS, the 1996 session of the Virginia General Assembly increased the small purchase limit to $30,000; and WHEREAS, increasing the small purchase limit and modifying the small purchase procedures to incorporate these changes will expedite the acquisition of goods and services, more accurately reflect current costs, take advantage of the capabilities of recently-installed purchasing software, and improve service to the citizens; and WHEREAS, the first reading of this ordinance was held on December 15, 1998; and the second reading was held on January 12, 1999; and continued to January 26, 1999. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that Chapter 17. Procurement Code be amended to read and provide as follows: Sec.17-86. Definition. For the purpose of this division, small purchases shall be defined as purchases of goods, services, equipment, insurance, construction or other items needed in the day-to- day operations of the county, the monetary value of which does not exceed €i#leen ............................................ 1 (Ord. No. 3350, § 2-57, 12-14-82; Ord. No. 85-33, § 1, 3-12-85; Ord. No. 22586-54, § 1, 2-25-86; Ord. No. 92292-8.j, § 1, 9-22-92) **** Sec. 17-88. Compliance with procedures; contracts not to be artificially divided so as to constitute small purchase. ............................. Any contract not exceeding !~x3may be made in accordance with small purchase procedures; f~raceelaFesj provided, however, that contract requirements shall not be artificially divided so as to constitute a small purchase under this division; and provided further that all ......................... ......................... procurements exceeding $lt' shall require specific .........:...,..... award by the governing body as made and provided by law. (Ord. No. 3350, § 2-15, 12-14-82; Ord. No. 85-33, § 1, 3-12-85) **** Sec. 17-90. Purchases not e~cee~firt~ 1,OO~.iI<0: (a) This section shall apply to purchases {lea-ee-? : ~.:::.>:.: ~n~ ,0~0, 3, (b) A using department or agency may make purchases e~~~ir1:.:~~E~Qt~;~0:<The urchasin a ent teas m~ ~I.e ~#~~~i`:#~i~: u~tn :~~ ~rt~ri i~ei~the authority to make purchases from vendors of choice so long as the purchase :_ price does not exceed ~ '~~(~ Contract requirements shall not be artificially divided so as to come within the provisions of this section. (Ord. No. 3350, § 2-59, 12-14-82; Ord. No. 101188-5, § 1, 10-11-88) .................................... Sec. 17-91. Purchases ~# ~~~~p;~p ;:.;: aid nc~~ ~~~~edtn~ $S,OfOD~~lB, 2 . .. Aft least three (3) telephone quotations shall be obtained, whenever possible, for the purchase. A telephone quotation form shall be completed listing: Date, Item, Description, Quantity, Name of Company, Individual Giving Quote, Pricing, Term, and Delivery Schedule. The total of all items purchased from this requisition shall t f.::.:: (Ord. No. 3350, § 2-59, 12-14-82; Ord. No. 85-33, § 1, 3-12-85; Ord. No. 22586-54, § 1, 2-25-86; Ord. No. 101188-5, § 1, 10-11-88) Sec. 17-91.1. Purchases ~~,afl:1 f~0 arf~1 ~'14~ ~!~CCee~l~l'lt„~ $~Q,OOt3 t~0 >; (a) ...................................... (b) Purchases f Qty shall be accomplished through the use of at least three (3) letter quotations, whenever possible. A letter quotation is a written request sent to at least three (3) vendors with a specified reply date and time. This is the most desirable method of acquiring necessary items and should be used when proper planning allows sufficient time. P~rc~;s.of.~'t.5~00Q..~d rti~t..e~c~:tl~rra~_t~f°'s~~~t~ E ~c~~rr~r~l~~t (c) The use of letter quotations requires adequate time for preparation, mailing, receipt and award, generally two (2) or three (3) weeks from receipt of the requisition. All quotations received after the reply date and time are nonresponsive and cannot be considered. (d) Request for letter quotations are issued by the purchasing agent. To initiate the letter quotations, the user department should submit a completed requisition to the purchasing agent, including a list of possible vendors, if available. (Ord. No. 101188-5, § 1, 10-11-88) ........................... Sec. 17-93. Procedure other than those specified in sections 17-90, 17-91'l=' and 17-92. When, in the judgment of the purchasing agent, it is in the best interest of the county to use purchasing procedures other than those specified in sections 17-90, 17-913: 1~~I~ and 17-92, he may prescribe, after consultation with the county administrator, suitable purchasing procedures. The rationale for such decision shall be documented and put on file in the purchasing agent's office. (Ord. No. 3350, § 2-61, 12-14-82) The effective date of this ordinance shall be January 26, 1999. On motion of Supervisor Johnson to adopt the ordinance with changes discussed in the work session, and with the final ordinance brought back under reports at meeting on February 9, 1999, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~- Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors 4 cc: File Elaine Carver, Director, Procurement Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Uncent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Don C. Myers, Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Community Development Terrance L. Harrington, County Planner Gary Robertson, Director, Utility Michael Lazzuri, Court Services William J. Rand, III, Director, General Services Thomas S. Haislip, Director, Parks & Recreation John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue 5 ACTION NO. ITEM NUMBER .~ "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1999 AGENDA ITEM: Ordinance amending the Roanoke County Procurement Code Sections 17-86, 17-88, 17-90, 17-91,17-91.1,17-92, and 17-93 COUNTY ADMINISTRATOR'S COMMENTS: ~~ BACKGROUND: The Purchasing Department recently undertook a re- engineering study conducted by participants from various County departments and internal staff. The team also recommended a review and update of the County Procurement Code. In reviewing these policies we found that the spending limits have not been changed since 1988. Since that time, our paperwork volume has increased tremendously, we have assumed responsibility for school purchases, and have a new purchasing software system that includes excellent controls, authorization procedures and reporting capabilities. SUNIlKARY OF INFORMATION: The table below shows the proposed limits the team is recommending. The proposed limit for Bids and RFPs is the same as the state limit. Type/Level of Current Limit Propose8 Limit Purchase Single-source $500 $1,000 Sec. 17-90 Phone quotes $5000- $5,000 $1,000 - $8,000 Sec. 17-91 Written quotes $5,000 - $15,000 $8,000 - $30,000 Sec. 17-91.1 Bid/RFP* $15,000 and over $30,000 and over Sec. 17-92 *Note: The State bid limit is currently $30,000. The Board of Supervisors sets limits below that and the mechanism for seeking competition at these levels. 1 1 B The team surveyed other localities on their spending limits. Attached are the results of the survey. Spending authorizations and audits would continue to be performed on purchases made under the new spending limits just as they are performed now. The existing checks and balances will remain in effect, such as, seeking competition, documenting sources and responses, and having purchases authorized by the appropriate supervisor and/or department head. In addition to these checks and balances, purchases are audited annually by the County's outside auditor, and random audits of voucher system purchases from $O-$500 dollars are performed by the Purchasing Staff. FISCAL IMPACT: It is estimated that there will be a small savings of approximately $1,000 as a result of reducing the number of newspaper ads required. It is also anticipated that this change will provide more effective and efficient service delivery which should result in savings of time and/or money. #1. Increase the purchasing limits as follows and adopt the attached ordinance amending Chapter 17 of the Roanoke County Procurement Code. $O-$1,000 Sec. 17-90 Voucher System $1,000-$8,000 Sec. 17-91 Phone Quotes $8,000-$30,000 Sec. 17-91.1 Written Quotes Over $30,000 Sec. 17-92 BID/RFP #2. Increase the purchasing limits as follows and adopt the appropriate ordinance amending Chapter 17 of the Roanoke County Procurement Code. $O-$1,000 Sec. 17-90 Voucher System $1,000-$5,000 Sec. 17-91 Phone Quotes $5,000-$30,000 Sec. 17-91.1 Written Quotes Over $30,000 Sec. 17-92 BID/RFP #3. At the First Reading of the proposed ordinance it was suggested to increase the purchasing limits as follows and adopt the appropriate ordinance amending Chapter 17 of the Roanoke County Procurement Code. $O-$1,000 Sec. 17-90 Voucher System $1,000-$5,000 Sec. 17-91 Phone Quotes $5,000-$15,000 Sec. 17-91.1 Written Quotes Over $15,000 Sec. 17-92 BID/RFP 2 ~-/ STAFF RECOMMENDATION: Staff recommends Alternative #1, increasing the purchasing limits as suggested and adopting the attached ordinance amending the County Code to incorporate these changes to Chapter 17. Respectfully submitted, Approved by, Elaine Carver Director of Procurement Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) H Received ( ) Referred ( ) To ( ) 3 arrison Johnson McNamara Minnix Nickens S-/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26,1999 ORDINANCE AMENDING THE SMALL PURCHASE PROCEDURES IN THE ROANOKE COUNTY PROCUREMENT CODE, SECTIONS 17-86,17- 88,17-90,17-91,17-91.1,17-92, AND 17-93 WHEREAS, the Roanoke County Procurement Code was amended in 1992 to increase the small purchase limit to $15,000; and WHEREAS, the Roanoke County Procurement Code was last amended in 1988 to establish certain small purchase procedures within the small purchase limit; and WHEREAS, the 1996 session of the Virginia General Assembly increased the small purchase limit to $30,000; and WHEREAS, increasing the small purchase limit and modifying the small purchase procedures to incorporate these changes will expedite the acquisition of goods and services, more accurately reflect current costs, take advantage of the capabilities of recently- installed purchasing software, and improve service to the citizens; and WHEREAS, the first reading of this ordinance was held on December 15,1998; and the second reading was held on January 12,1999; and continued to January 26,1999. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that Chapter 17. Procurement Code be amended to read and provide as follows: Sec.17-86. Definition. For the purpose of this division, small purchases shall be defined as purchases of goods, services, equipment, insurance, construction or other items needed in the day-to- day operations of the county, the monetary value of which does not exceed fifteen U:\ WPDOCS\ AGENDA\CODE\PROCURE.ORD s-~ $30,000.. ~~ (Ord. No. 3350, § 2-57,12-14-82; Ord. No. 85-33, § 1, 3-12-85; Ord. No. 22586-54, § 1, 2-25-86; Ord. No. 92292-8.j, § 1, 9-22-92) **** Sec.17-88. Compliance with procedures; contracts not to be artificially divided so as to constitute small purchase. Any contract not exceeding $30,000 may be made in accordance with small purchase procedures; ~ree~edtri~sj provided, however, that contract requirements shall not be artificially divided so as to constitute a small purchase under this division; and provided further that all procurements exceeding $30,000 shall require specific award by the governing body as made and provided by law. (Ord. No. 3350, § 2-15,12-14-82; Ord. No. 85-33, § 1, 3-12-85) **** Sec.17-90. Purchases not exceeding $1,000.00. (a) This section shall apply to purchases ~t ,-.... a.L__ t.___ L___.]___.] a_„__... {$5000) not exceeding $1,000.00. (b) A using department or agency may make purchases ley-txt='=--1=--- -t _ nat exceeding $1,000.00. The purchasing agent ins may delegate o the using. department or agency the authority to make purchases from vendors of choice so long as the purchase price does not exceed $1,000;00. Contract requirements shall not be artificially divided so as to come within the provisions of this section. (Ord. No. 3350, § 2-59,12-14-82; Ord. No.101188-5, § 1,10-11-88) Sec.17-91. Purchases of $1,000.OQ`and U:\ WPDOCS\AGENDA\CODE\PROCURE.ORD 2 s-~ not exceeding $8,000.00. (a) The .using department or agency. may make purchases of $1,000.00 and nat exceeding $8,000.00 in value. The Purchasing Agent may delegate to the using department or agency'the authority to make purchases from vendors for purchases of $1,000.00 and not exceeding $8,000.00 in value by following the procedures in this section. The'Purchasing Agent may administratively make purchases not to exceed $10,000.00 by following the procedures in this section. (b) , At least three (3) telephone quotations shall be obtained, whenever possible, for the purchase. A telephone quotation form shall be completed listing: Date, Item, Description, Quantity, Name of Company, Individual Giving Quote, Pricing, Term, and Delivery Schedule. The total of all items purchased from this requisition shall ---L __.___a r.___ not exceed $8,000.00. (Ord. No. 3350, ~ 2-59,12-14-82; Ord. No. 85-33, ~ 1, 3-12-85; Ord. No. 22586-54, § 1, 2-25-86; Ord. No. 101188-5, ~ 1,10-11-88) Sec. 17-91.1. Purchases of $8,000.00 and not exceeding $30,000.00. (a) (a) The Purchasing Agent may adm~.nistratively,make purchases not to exceed $30,000.00 by fallowing the procedures set out in this section. (b) Purchases shall be accomplished through the use of at least three (3) letter quotations, whenever possible. A letter quotation is a written request sent to at least three (3) vendors with a specified reply date and time. This is the most desirable method of acquiring necessary items and should be used when proper planning allows sufficient time. (c) The use of letter quotations requires adequate time for preparation, mailing, receipt and award, generally two (2) or three (3) weeks from receipt of the requisition. All U:\ WPDOCS\AGENDA\CODE\PROCURE.ORD 3 ` -~l quotations received after the reply date and time are nonresponsive and cannot be considered. (d) Request for letter quotations are issued by the purchasing agent. To initiate the letter quotations, the user department should submit a completed requisition to the purchasing agent, including a list of possible vendors, if available. (Ord. No.101188-5, § 1,10-11-88) Sec.17-93. Procedure other than those specified in sections 17-90,17-91,:17-91.1, and 17-92. When, in the judgment of the purchasing agent, it is in the best interest of the county to use purchasing procedures other than those specified in sections 17-90,17-91,17-91.1, and 17-92, he may prescribe, after consultation with the county administrator, suitable purchasing procedures. The rationale for such decision shall be documented and put on file in the purchasing agent's office. (Ord. No. 3350, § 2-61,12-14-82) The effective date of this ordinance shall be January 26,1999. 4 U:\ WPDOCS\AGENDA\CODE\PROCURE.ORD T ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, TUESDAY, JANUARY 26, 1999 ORDINANCE 012699-10 GRANTING A SPECIAL USE PERMIT TO DAVID SULT TO CONSTRUCT A PRIVATE STABLE LOCATED IN THE 4100 BLOCK OF GARST MILL ROAD (TAX MAP NO. 77.05-5-16), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, David Sult has filed a petition to construct a private stable located in the 4100 block of Garst Mill Road (Tax Map No. 77.05-5-16) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on January 5, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on December 15, 1998; the second reading and public hearing on this matter was held on January 26, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to David Sult to construct a private stable located in the 4100 block of Garst Mill Road (Tax Map No. 77.05-5-16) in the Windsor Hills Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The number of horses shall be limited to three. 1 (2) A wooden fence shall be constructed along the creek and shall be setback a minimum of 15 feet from the eastern boundary of Mudlick Creek to mitigate waste runoff. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: . ~,t~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 ~20ANOKE C©UNTY David G. Sult DEPARTMENT OF Special Use Permit CDMMUNITY DEVELOPMENT 77.05-5-16 PETITIONER: DAVID SULT CASE NUMBER: 1-1/99 Planning Commission Hearing Date: January 5, 1999 Board of Supervisors Hearing Date: January 26, 1999 A. REQUEST Petition of David Sult to obtain a Special Use Permit to construct a private stable, located in the 4100 block of Garst Mill Road, Windsor Hills Magisterial District. B. CITIZEN COMMENTS Donald Forrest and Horace Davis spoke against the request. Their comments include: runoff of waste into the creek and additional flooding. C. SUMMARY OF COMMISSION DISCUSSION In response to Commission questions, Mr. Murphy said that applicant received a copy of the staff report which recommends the possibility of a greenway easement. Mr. Sult responded to Commission concerns about animal waste and placement of the fence. He said that he plans to have the fence at least 8 feet back from the bank of stream; the greenway concept is acceptable; the barn will be constructed of wood (probably oak or similar type); no boarding of horses other than my own. D. RECOMMENDED CONDITIONS 1) The number of horses shall be limited to three; 2) A wooden fence shall be constructed along the creek and shall be setback a minimum of 15 feet from the eastern boundary of Mudlick Creek to mitigate waste runoff. E. COMMISSION ACTION(S) Mr. Thomason expressed appreciation to Mr. Sult for his consideration of greenways and moved to recommend approval of the Special Use Permit with the following conditions: 1) The number of horses shall be limited to three; 2) A wooden fence shall be constructed along the creek and shall be setback a minimum of 15 feet from the eastern boundary of Mudlick Creek to mitigate waste runoff. The motion carried with the following roll call vote: AYES: Ross, Thomason, Witt, Robinson, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Ter nce Harrington, Se ary Roanoke County Planning Commission ~"= / STAFF REPORT PETITIONER: David G. Sult PREPARED BY: John Murphy CASE NUMBER: #1-1/99 DATE: January 5, 1999 PART I A. EXECUTIVE SUMMARY This is a request for a Special Use Permit to allow a private stable on a vacant, R-1 zoned property situated to the west side of the 4000 and 4100 blocks of Garst Mill Road. The property is 5.86 acres in size and is located within the Surface Water and Flood hazard Area as designated by the 1985 Comprehensive Plan. The site is designated as Development in the proposed Roanoke County Community Plan. B. DESCRIPTION Mr. David G. Sult wishes to obtain a Special Use Permit to allow a private stable on a 5.86 acre parcel of land. This Special Use Permit is for up to three (3) horses and would include a barn. The property is on the west side of Garst Mill Road, in the Windsor Hills Magisterial District. C. APPLICABLE REGULATIONS Private Stables are allowed in the R-1 Zoning District with a Special Use Permit, meeting the following Use and Design Guidelines: 1. Minimum lot size: two (2) acres. 2. On lots of less than five (5) acres, no more than one stable animal per acre shall be permitted. 3. Stables and corrals shall comply with all the setback requirements for accessory buildings. 4. Stables shall properly manage animal waste so as to not create a nuisance or health hazard to adjoining or nearby property owners. PART II A. ANALYSIS OF EXISTING CONDITIONS Location -This 5.86 acre parcel is located on the west side of Garst Mill Road, with Halevan Road to the south and Mud Lick Creek serving as the boundary to the west. Topography/Vegetation -This site is generally level immediately adjoining Garst Mill Road. There is a terrace near the center of the parcel between Garst Mill Road and Mud Lick Creek. The remaining property slopes down to the creek and is covered in trees and brush and other scrub vegetation. There are some newer evergreen trees on a section of the terraced area where the county recently replaced a large sewer line. The majority of the property is located within a FEMA 100 year floodway and/or floodplain. ~~ Surrounding Neighborhood -The subject property is surrounded on the north and west by the Southwoods Subdivision. Across Garst Mill Road from the site are residential properties, with houses, and the lots generally range from .50 acre to 1.3 acres in size. Both of these areas are zoned R-1. Across Halevan Road from the subject property is an undeveloped 2.35 acre parcel zoned R-3, Multi Density Residential. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The applicant proposes to fence the property with a three (3) board stockade type fence and construct a 24' X 24' barn. The proposed barn would have to meet the setback requirements as defined in the zoning ordinance. In addition the county staff would review the plans of the proposed barn for compliance with any floodplain regulations. Access -The applicant is proposing access to the site from Garst Mill Road. A VDOT entrance permit will be required. There are no plans to construct any type of bridge across Mud Lick Creek from the applicants residence to the site. If any future bridge plans are proposed crossing Mud Lick Creek the county engineering staff will be required to approve the plans. Greenway Corridor -The corridor along Mudlick Creek, including this site, has been identified as a possible location for a greenway that continues from Garst Mill Park to the Roanoke City Limits by the Roanoke Valley Greenway Commission. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The Comprehensive Plan does not specifically identify the private stable land use type. There are guidelines in place that regulate uses along the river/creek banks and flood plain areas. The existing vegetation along the creek should be preserved as much as possible to serve as a filter strip. Consideration should be given to the possibility of future greenway plans for the site. PART III A. STAFF CONCLUSIONS Staff understands that this property has little possibility of being developed as a residential home site due to flooding. The use of the property as a private stable may be a compatible use as long as the site can be maintained in a manner that does not increase water run off and soil erosion. In addition existing vegetation should be left intact to serve as a filter strip, and staff would recommend looking at the possibility of a portion of the property being used as a greenway easement along with the private stable should the Commission recommend approval of the Special Use Permit. ,r'' '"" Roanoke County Department of Community Development Memorandum TO: Board of Supervisors FROM: Terrance L. Harrington DATE: January 8, 1999 RE: Special Use Permit for Private Stable; Garst Mill Road Citizen Contact I spoke with Virginia Mills today regarding this request. She resides on Garst Mill Road directly across the street from the proposed private stable. Ms. Mills is unable to leave her home, to attend your meeting on the 26th. Ms. Mills requested that I communicate with you and let you know that she does not wish to look out her front window and see any horses across the street. COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard fir. P.O. Box 29800 " Roanoke, VA 24018 ( 540 772-2068 FAX (5:01 772-210 ~~~ gaff l/CP nnly T-l date .receive d:' r receive fib'/: .i.~ . ~ ~~ ~~a4~l ~ . ~ application fee ~ ~cie.za d?:-: ~.1 placardEEs]/ijssued: i l 9 ~f/; ~'p ' SOS da;e~ _~~ ,,,,~~ a Case Number: _a Proposed Zoning: Sr~~~~j, fe, /~fi~ ; Mr scar,' usz c,-.:; Proposed Land Use: ~ use Type: Does the pf~ cel meet the minimum lot area, ~.•ai~-~,, and frcntage requirements o'" the requested dis:rc:? YES / NO 1F N0, A VA"~~.'~CE (S REQUIRED FIRST. ~/" ~' O D02s the parcel meet the minimum criteria f~:r :.-. __ requested Use i ype? Y~~ ~a IF NO, A VARIANCC IS REQUIRED FIRST . If rezoning request, are conditions being proi~=-=- '.with this request? YES _ NO s v rtrs v ~vs v Consultation ~ 8 1 /2" x 1 i " concept plan Application fee ,~ ::,.. Application Metes and counds description u~ Proffers, if applicacle Justification ~_ Water and sewer application ,k~ ~ Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. Ov~~ner's Signature: :~~~ '~' :.. 1. ~~: ^( .•. ..~~~ ~~ 1s the application complete? Please check if encicsed. APPLICATlQN WILL N'QT EE ACCEPTED IF ~.~~'~ OF Ti-{ESE ITEMS ARE MISSING OR WCOMPLE T E. I ' 1 • foi Staff Use Only: Case Dumber / :~i~SE='-I'~Ei;iE::!iii:: :::: :.:•:•:•.•....:.:::.:::::isi;i._.:'i:`.'i.i'i'ii!':y;i~lEl; i;ii:";ii;r~ic,5 ii '':::: [':":':~:'' .;. ' ~`.~t-- ... , Applicant I61' /~ ~ ~ ~~ L The Planning Commission will study rezoning and scecial use permit requests to determine the need a:-.d justification for the change in terms of public healt;~~, safety, and general welfare. Please answer the ;'oilc~.:ing questions as thoroughly as possible. Use addironal space i. necessary. Please explain how the request furhers the purposes of the Zoning Ordinance (Section 30-3) as well as t;~e purpose found at the beginning of the applicable zoning district classi;ication in the zoning ordinance. ~~+/ ~/la~+o5~°~ ~.rS~ vVU~~d A1af ,~~/G~~i~~ /~~~ JLr'Sfpfu ~~L CUws~2~r~ri~v Vr'JL~/ ti~Tfl.-iG r~'toDiriCt~> >u-/ ~~ irlr ~~~.~', ~/ „vuv~/l ~~ l~d~/~ ~ L~/rn,lr ~ifra ~- ~uw~~ /.~~" .vv ~Gfi; c7" o-/ ~,~l~r'~, c,~ ~r ~G, uG ~~p Cr,~`,A2i~~ o ~ ~ N.~ ~'~ ~3~ s ~~ -,/v~. ~n y,.,c~. ~~S ~' ~`- s/ s ,~~, r, ~ Ty ~~~ i2r:D~ ~~ ~ /~6~t ~ a~~• Please explain how the project conforms to the ge.~_rai guidelines and policies contained in the ~icanc'~a County Comprehensive Plan. 1-r>< ~/zU~BS t%>~ ~ 5 r' ~ /~Uu i,.0 }'1 A ~~ ~ 1>>S ~?~+-~r~~ ~:~ ~.~-1~/,~ ~ ~' cs yv ~i-~ S~,ot2/luUu,o~tiG fZr,'-Srp.~~ ~~L ~C`{6~fi~v2~~v~d. ~i~~,S ~:h~-~ ~/,~~ C~,vfi~rs./~• l fit 5 ~s sc v/Ucn vD wt,fl', ti.; /~r ~/ ['f~~ or/Jt,`,~ S~jaLC ~1~fsx~ (5 ®/i5 ~ l1/1G/~'1~Lr ' i~N J ~~~~ ~/D x% Fr ~ r T U ti i ~~F~ 6L, G ~~ f d j= w/~r' ~~l,~l. ~-1~~,, r X t S 7'i ,/G~- 3 ~„ 5f wr2 L~./~ . - ~ Please describe the impact(s) of the request cn ; ,.. proper•f itself, the adjoining prcperies, and the s~.,.._, ding ~i afea, as well aS L'le ImDaCts Cn pU[]IIC SerVICeS anC ~=_tlities, including Water/Se`Ner, fOadS, SCrlOOis, parks/recreation, and fire/rescue. ~, TLt,s ,~>i Q +~ i~ 5 T wt iG /~~~r: r~ , N, ~•- /JL ~ r..,~,~ c T o ,'~ T ~~ p,~u/JE~L~~ I r 5 ~~~. ~ `i.t/c+~ c+.~~2zD ,~I'Ail> ~Y~T Gt~~r/1/Lli~. ~Hfs S~-lu~~> y~crv~;/~5~ /,5;~';~iLi f~ ~,~~ Slicc/r~iTy FvQ ~Pfa~~f~~ ~olL~f~r'~LyiGS. - T~~'F l2,; q~~~ ~ S~rJU ~~ ~l~-th::~ ~Va .~~~~ ~-r o~/ ~~~S~r~ SG2/rcr5. T- I~eest for ~f'~~~A~ ~~€ ~'~~11111T S~~Ette~-~jf : - ~3d fem. moult ~~~0 V~littowlawn Street ~o~~oke, X~ ~~~3 l?arcet of tam: S~Sti-a~~oun~~y-tva-n~ #~~,-~~-Mild Road and~ttd- L-ic~~-£-re~e#c. This tanci- is actjace~t to m-y-grapy-awe-~~a~e aessT Tim majority of-the la~r~ is within the flood plane of Mud Lick-Greek. The recent replacement of the sewer line through this land has removed many trees. The remaining wooded area is mostly overgrown with underbrush. My special use permit request is for a private stable with no more than three horses. I intend to fence the entire parcel with a ~ board fence and build a 24' x 24' barn. IVo other buildings or alterations are planned. The fence will be constructed as t4 I}ave rx~ir~imal effect o~ wader flow in the event ofi flooding. It will be at least eight feet back from the existing bank of Mud Lick Creek. The wooded portion ofi the parcel adjacent to Garst Mill Rd will be cleared of underbrushr A11 trees of five inches or mare will be left. This will allow better visibility into this portion of the land and discourage vagrancy. The land will be policed regularly for litter and the fence will prevent access for dumping. Though grazing will help keep the grass short, the land will be mowed regularly to keep down weeds and underbrush. The barn will be constructed on a part of the land above the flood plane and roughly adjacent to my existing property. It will be built of natural wood. All manure accumulated at the barn will be removed regularly. My intention is that this use of this land will have no negative impact on area property owners. t_ T 1 ,~ ~- •'~ ~... .° r r r `r ~ r p 4 sRSr ~ i aiar ~ la ~ s J.r z p~ ' +'" 13'3 s ~} Rt .o-w - r ~ N40~ s - l3 ____~-- .." ~• ~d1 ~24 ssi~ ~ ` f ~ S a ` ~ J ~ ;,a.a .y fs /~ /PSS 3 ~ ~ , o. ~~ ~ ~ mti ZS a,v P b aaia y v _ ~ ./~ // ~ Qty 6 ~ .~ ry~ ~ Ji1Y `~ ~ ~ ~r 4 j t! ~~ ,o~., .:~ r ; 19 ~ zs zsao ~nflr i ?r s+.r ar~r ~` ^ , ~ f ,ar`" _ ~ t 36 lrar n _~ 40 ' . " i ix •s •, ,~ ro s. Y 25 rnp b 4l r lid + ~ ~ MLr ~ . ' % ~, ~ ld ~'_. ~ ,',or,r B ~ ...vT~s ~ o Jrrr 41 N tx ' w rarer „ ~r w-. 4Z ~1•. • •Jti7 24 v "~ ~ ~ ~, ~b ~ use ( l~rr s~ ~ ~, lrSt ~i srvs Errs ~~ ~ s ~ a t ~,~ . 42Jf6J _ 2~ ~ ° S Gi Ac ~ ' ~s' ~ 1- .r 29 n r _ _ a ,lf3r _ n #94G ~~ ~ lrOJ : t ~ °.~ v 6~ `__ r w ~ y 1, 1 28 f •r+ ~ r~r / 2 rrat-- ~• •Y• if y„ r ~` VIA ~, . , ~. 9610 ~ ~ .]' i . ,ti ° 3 ~ ~ .. 1dHO s'-fa ~ ' '' ~ ~% J~~. r ~ \ ,,~ ~ tIC,Q ~ \ ~''J 12 fH ~ ~ ~ 4, +T SAM . rr \ ~tss+ ~' ' hoar. ~ Jwr 'a r 23 ~r~} • ,a r ~ ~ 1q0' i it - ~ .r+ W r ,4 .6 /' ~ ~ ~ ~ ara ~,s ~ 5y ya x i'r7 ~ ~ t7 ao r ~ ~{ ~ D rp ~ ' liiS, :.o •. ro ~~ Y ~ ~ rNS! i t_on t3 t>ti ~ ~ t;4 ~ ~d _ ; ~ 3 frll .. . fs _ y ~4 Jroo Hntlvan `~ 'i ~• Rt. 1879 l.A~ ,d w ao r. ~ „! ~ ~ f ` ~ ~ i i a 4 s s • 23 ~`1 ~" ~ n!s rrs w lrir Jr-s JT0.f n --- ~- ern rw- XClS ~ r*re. •_ ~.~1 27.Si;•Ae 1 ~ j1 ~~iil. f61S ~••~ ,~...~~IItM10 .~~ +~ .,,~~ "' ~' Rt.1353 Rt gg2 ~~R ~'~ g°aa 13D~ti ~ti1ti g~. 4~ ~~~~~ ~~~ ,~~ R-1 ~o ~_~ ~~~ ~. o ~~ s ``" rn~ W Z'' ,R-1 ,~ ~ ~~, ~ ~~ Mfr ~ ~° ~ ~, ~~ ~o ~f ~~ .~? \ Halevan Road Rt.1361 Larson Lane ROANOKE COUNTY David G. Sult DEPARTMENT OF Special Use Permit COMMUNITY DEVELOPMENT 77.05-5- > 6 .. ~_/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, TUESDAY, JANUARY 26, 1999 ORDINANCE GRANTING A SPECIAL USE PERMIT TO DAVID SULT TO CONSTRUCT A PRIVATE STABLE LOCATED IN THE 4100 BLOCK OF GARST MILL ROAD (TAX MAP N0. 77.05-5-16), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, David Sult has filed a petition to construct a private stable located in the 4100 block of Garst Mill Road (Tax Map No. 77.05-5-16) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on January 5, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on December 15, 1998; the second reading and public hearing on this matter was held on January 26, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to David Sult to construct a private stable located in the 4100 block of Garst Mill Road (Tax Map No. 77.05-5-16) in the Windsor Hills Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The number of horses shall be limited to three. (2) A wooden fence shall be constructed along the creek and shall be setback a minimum of 15 feet from the eastern boundary of Mudlick Creek to mitigate waste runoff. U:\WPDOCS\AGENDA\ZONING\SULT.DAV 1 ~ -/ 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCSWGENDA\ZONING\SULT.DAV Z ~/ Roanoke County Department of Community Development Memorandum TO: Board of Supervisors FROM: Terrance Harrington, AICP County Planner DATE: January 26, 1999 RE: Citizen Comments on Proposed Sult Private Stable I received phone calls today from a Ms. Kathy Chubb and a Mr. Joseph Norkrus, two South Park Circle property owners who asked that I transmit their concerns to the Board of Supervisors. Both property owners oppose the SUP request citing concerns for water quality issues and odors that may result from allowing horses on this property 1~l1IIIIIIIIIIIIII~IIIillllllllllllllllll111111111111111111111111111111111111111111111111111111111111111111111111111111111111111~ ~. _ .~ _ w ~ aar ~ ~ ~ :r ~ _ ~ AGENDA ITEM NO. _ _ APPE CE REQUEST ~' PUBLIC FIEARING ORDINANCE CITIZENS COMMENTS -_ _ -_ SUB CT: ~ C~~-,S'r S T~ ~ L~ S nE~ /~ Lr ['- n ~~~ ~_ ~ ~_ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: -' __ __ ^ Each speaker will be given between three to five minutes to comment - whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speaking on an issue, c and will enforce the rule unless instructed by the majority of the Board to do otherwise. -- ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. . - ^ All comments must be directed to the Board. Debate between arecognized .= speaker and audience members is not allowed. c __ ^ Both speakers and the audience will exercise courtesy at all times. c _ ^ Speakers are requested to leave any written statements and/or comments c with the clerk. - ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. =_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK s ~~ ~~ ~~ ~. ~ ~ ~~ ~. ~ ~~ ~ ~~ ~~ i ~ IIIIIIIIIIIIIIIIIillliilllillilillilllllilllllllilllilllllllllllliillllillllllllllillllilllllllllllllllllllllllllllllilllllllll~ .~ 1/26/99 ROANOKE COUNTY BOARD AGENDA ITEM T-1: SPECIAL USE 4100 BLOCK OF GARST MILL ROAD ---_._ J _, l OF SUPERVISORS MEETING PERMIT FOR A PRIVATE STABLE COMMENTS BY LEE B. EDDY, CHAIR, ROANOKE VALLEY GREENWAY COMMISSION GOOD EVENING. I AM LEE EDDY, GREENWAY COMMISSION. I WOULD OF THE SPECIAL USE PERMIT FOR REQUESTED BY MR. DAVID SULT. GREENWAY COORDINATOR, IS ALSO QUESTIONS. CHAIRMAN OF THE ROANOKE VALLEY LIKE TO COMMENT ON GREENWAY ASPECTS A PRIVATE STABLE AND THREE HORSES LIZ BELCHER, THE ROANOKE VALLEY HERE TO HELP ANSWER ANY SPECIFIC MY PURPOSE TONIGHT IS NOT TO ADDRESS NON-GREENWAY ASPECTS OF THIS PROPOSAL SUCH AS THE APPROPRIATENESS OF HORSES IN A HIGH-INTENSITY SUBURBAN ENVIRONMENT, ASSOCIATED NEIGHBORHOOD NUISANCES FROM NOISE, MANURE, ODOR OR INSECTS, OR THE LIKELY RUNOFF OF ANIMAL EXCREMENT AND SILT INTO MUD LICK CREEK. I WILL LEAVE THOSE ISSUES FOR OTHERS TO ADDRESS. AS YOU KNOW, ROANOKE COUNTY AND THE OTHER THREE VALLEY GOVERNMENTS HAVE FORMALLY APPROVED THE ROANOKE VALLEY CONCEPTUAL GREENWAY PLAN. THAT PLAN, WHICH YOU ADOPTED AS PART OF THE COMMUNITY PLAN AT THE JANUARY 12 MEETING, IDENTIFIES A GREENWAY TRAIL ALONG MUDLICK CREEK FROM ITS HEADWATERS TO THE ROANOKE RIVER AS ONE OF THE PRIORITY CORRIDORS. THE FIRST HALF MILE OF THAT GREENWAY HAS BEEN CONSTRUCTED IN GARST MILL PARK AND IS HEAVILY USED BY VALLEY RESIDENTS. OUR GOAL FOR ROANOKE COUNTY IS TO EXTEND THAT FIRST SEGMENT UP AND DOWN STREAM TO CREATE A CONTINUOUS PAVED TRAIL FROM THE PROPOSED WOODS END HIGH SCHOOL SITE TO THE ROANOKE CITY LIMITS. MUCH OF THAT TRAIL WOULD FOLLOW A SEWER INTERCEPTOR INSTALLED WITHIN THE PAST FEW YEARS. ALSO, THE CITY LINE IS ONLY TWO LOTS AWAY FROM THE NORTHERN BORDER OF THE PROPERTY IN QUESTION TODAY. THE CONDITIONS RECOMMENDED BY THE STAFF AND THE PLANNING COMMISSION INCLUDE A 15 FOOT MINIMUM SETBACK FROM THE FENCE TO THE STREAM BANKS, TO MITIGATE WASTE RUNOFF. FOR GREENWAY PLANNING, WE RESPECTFULLY SUGGEST THAT THIS WIDTH SHOULD BE SUBSTANTIALLY GREATER, TO ALLOW ADEQUATE SPACE FOR THE GREENWAY, 'RELATED AMENITIES AND STREAM BANK EROSION. MUCH OF THE PROPERTY IS IN THE FLOOD PLAIN, WHICH MEANS IT IS LIKELY TO STAY WET A SUBSTANTIAL AMOUNT OF TIME AND CONTRIBUTE TO PROBLEMS OF MUD AND SILTATION. BECAUSE THE PETITIONER PLANS TO LEAVE MOST OF THE LARGER TREES, AND MUCH OF THE LAND HAS A STEEP SLOPE, THE NET SPACE FOR HORSES TO GRAZE AND EXERCISE WILL BE LIMITED, FURTHER CONTRIBUTING TO A MUD PROBLEM THAT WOULD ADVERSELY AFFECT AN ADJACENT GREENWAY. IT IS ASSUMED THE PETITIONER'S FAMILY WILL MAKE DAILY TRIPS FROM THEIR HOME AT 2650 WILLOWLAWN STREET ACROSS MUD LICK CREEK TO CARE FOR THE HORSES AT THE STABLE. THE NATURE OF THIS CROSSING COULD IMPACT THE CONSTRUCTION AND USE OF A GREENWAY ADJACENT TO THE CREEK. VEHICULAR ACCESS TO THE STABLE OR THE GRAZING FIELD MAY HAVE TO TRAVERSE A STEEP BANK, ANOTHER POTENTIAL PROBLEM. BECAUSE OF THE QUESTIONS JUST CITED, I RECOMMEND THAT ACTION ON THIS REQUEST BE DELAYED UNTIL THE PETITIONER SUBMITS A SITE PLAN SHOWING CONTOURS AND THE LOCATIONS OF THE EXISTING STREAM BANKS AND SEWER EASEMENT, PLUS THE PROPOSED FENCES, STABLE AND ACCESS POINTS. I ALSO REQUEST THAT THE SETBACK DISTANCE FOR A FENCE BE AT LEAST 25 FEET FROM THE STREAM BANKS TO ALLOW A MORE SUBSTANTIAL BUFFER TO MITIGATE RUNOFF AND TO ACCOUNT FOR FUTURE CREEK EROSION. OF COURSE, WE WOULD BE VERY PLEASED IF THE PETITIONER WOULD OFFER A PUBLIC ACCESS EASEMENT FOR A FUTURE GREENWAY ADJACENT TO THE STREAM BANK. THANK YOU FOR YOUR ATTENTION TO THESE COMMENTS, AND WE WILL BE PLEASED TO RESPOND TO ANY QUESTIONS YOU MAY HAVE. ~. ~`. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 ORDINANCE 012699-11 GRANTING A SPECIAL USE PERMIT TO GRANT AVENUE DEVELOPMENT INC. TO ALLOW A DRIVE-THROUGH RESTAURANT LOCATED AT 3944 BRAMBLETON AVENUE (TAX MAP NO. 77.13-5-36), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Grant Avenue Development Inc. has filed a petition to allow a drive- through restaurant located at 3944 Brambleton Avenue (Tax Map No. 77.13-5-36) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on January 5, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on December 15, 1998; the second reading and public hearing on this matter was held on January 26, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Grant Avenue Development Inc. to allow adrive-through restaurant located at 3944 Brambleton Avenue (Tax Map No. 77.13-5-36) in the Cave Spring Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (1) No parking lot pole lighting shall be greater than 22 feet in height above grade, and the fixtures shall be designed and located to insure that no 1 glare or direct light source is visible from residential properties. Lighting intensity shall be governed by Section 30-94 of the Roanoke County Zoning Ordinance. (2) A six foot high stockade-type wooden fence shall be installed along rear (east) and side (north)property lines. The purpose of the fence is to help insure that any litter from the site remains on the property. (3) The dumpster and enclosure shall be installed on the site in the general location shown on the concept plan prepared by Lumsden Associates, dated November 19, 1998. (4) Commercial trash collection (dumpster) service shall only take place between the hours of 8:00 a.m. and 8:00 p.m. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Nickens to adopt the ordinance amended with conditions 2, 3, and 4 added, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 ~ c.z ~I ~e~rl _ c Road - - , ~t 4Z 9 ;~ }, ..~ POAIVOKL' COUNTY DL'PAI~T,~fENT OF COMhIUNITY DEVELOP~tEPTT Grant Avenue I1eva~opmerzt, Inc. Specicct Uss Parrnit 77.73-5-30 1 j ~-'~ ~` ~-~~ ~ 9~ i ~'"' PETITIONER: GRANT AVENUE DEVELOPMENT INC. CASE NUMBER: 2-1/99 Planning Commission Hearing Date: January 5, 1999 Board of Supervisors Hearing Date: January 26, 1999 A. REQUEST Petition of Grant Avenue Development Inc. to obtain a Special Use Permit to allow a drive-through restaurant, located at 3944 Brambleton Avenue, Cave Spring Magisterial District. B. CITIZEN COMMENTS There were no citizen comments. C. SUMMARY OF COMMISSION DISCUSSION Mr. Witt indicated that he believed it to be important that the parking lot lighting at this development be consistent with the adjacent Rite Aid site. Mr. Harrington responded that he believed the light poles at Rite Aid were 22 feet in height. D. RECOMMENDED CONDITIONS The Planning Commission recommended approval with a limitation on light pole height of 22 feet. E. COMMISSION ACTION(S) Mr. Witt moved to recommend approval of the petition with conditions. The motion carried with the following roll call vote: AYES: Thomason, Witt, Robinson, Ross, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Ott ~, Terrance Har ' gton, Sec ary Roanoke unty Planning Commission ~~~ STAFF REPORT PETITIONER: Grant Avenue Development, Inc. CASE NUMBER: 2-1/99 PREPARED BY: David Tickner, AICP DATE: 12/28/98 PART I A. Executive Summary The request is for a Special Use Permit on a parcel approximately .75 acre, located at 3944 Brambleton Avenue, in order to operate a fast food restaurant with drive-through facilities. The proposed use is an Arby's Restaurant. The property is currently zoned C-2 Commercial and is designated as Core in the Comprehensive Plan. This use change conforms to the goals and objectives of the plan. There is an existing structure on the property, which was formerly used as a Chinese restaurant. The immediate surrounding environs consist of mostly commercial uses and vacant lots zoned R-2 residential; one residential neighborhood is located nearby. Access for the proposed project is off Brambleton Avenue. B. Description This is a request by Grant Avenue Development for a Special Use Permit for a .75 acre parcel of property located on Brambleton Avenue approximately 500 feet from the intersection of Brambleton and Electric Road, in the Cave Springs Magisterial District. The proposal is a fast food restaurant with adrive-through facility on property zoned as C-2 Commercial. The property is located along an established commercial corridor. With the exception of an additional cooler at the rear of the building, no structural additions to the building are planned. The applicant does anticipate remodeling the interior and exterior of the building. At this time, no architectural blueprints or plans have been submitted for those improvements. C. Applicable Regulations Drive-in and fast food restaurants are permitted by special use permit in the C-2 General Commercial Zoning District. The following requirements are applicable. The restaurant would have to meet the requirements set forth in Section 30-85-24 for fast food restaurants. The drive-through facility would have to meet the requirements of Section 30-91-10, Stacking Spaces and Drive-Through Facilities. Site Plan review and approval by County Staff, in accordance with Section 30-90 of the Zoning Ordinance, will be required Off street parking, including handicapped spaces, will be in accordance with Section 30-91 of the Zoning Ordinance. Screening, landscaping, and buffer yards shall be in accordance with Section 30-92 of the Zoning Ordinance. Building codes may require structural modifications to comply with ADA standards. Applicant will need to check with Inspections Department. VDOT will require a commercial entrance permit. Signs will be placed in accordance with Section 30-93 of the Zoning Ordinance. PART II A. Analysis of Existing Conditions Location The property is located in the Cave Spring Magisterial District, approximately 500 feet from the intersection of Brambleton Avenue and Electric Road. Lot The lot currently has a commercial building that was formerly used as a Chinese Restaurant, a parking area, and two curb cuts to Brambleton Avenue. Access The developer proposes access to the property off Brambleton Avenue, via the existing curb cuts. Surrounding Neighborhood Adjacent land uses consist mostly of commercial uses and vacant land. To the immediate south of the property is the new Rite Aid, and a currently vacant out parcel zoned C-2-C General Commercial with conditions. To the immediate north of the property is the Package Store, a vacant commercial building, and a Pizza Hut, all zoned C-2 General Commercial. To the west of the property across Brambleton Avenue are an Exxon Station, the Mattress Depot, a lawn mower sales and repair center, and Cave Springs Shopping Center, all zoned C-2 General Commercial. To the east of the property are several vacant parcels that are zoned R-2 Medium Density Residential. B. Analysis of Proposed Development Property Characteristics: The property is proposed to be a fast food restaurant with drive-through facilities, allowable as a special use in the C-2 General Commercial District. The Planning Commission can recommend conditions to the Board to insure that this development meets the specific and general standards for this use. Site Layout/Architecture: The petitioner's proposal includes a one story structure approximately 65 feet x 48 feet and 3120 square feet in area. A new cooler is proposed at the rear of the building (from Brambleton Avenue). There is a retaining wall along a portion of the northern lot line, adjacent to the Package Store. Another is proposed along a portion of the southern property line, adjacent to Rite Aid and the out parcel. An enclosed dumpster will be placed to the southeast corner of the lot. The drive- through facility will start at the southern end of the building and wrap around behind it to the northern side of the building. Landscaping is indicated in islands along the street side of the lot, and immediately around the outside of the building. Access/Traffic Generation: Parking will be on all sides of the building. The two entrances will now be split into a one way entrance at the south curb cut, and a one way exit at the north curb cut. The area immediately behind the building and cooler is designated as a service/loading area. The parking, loading, stacking, and circulation dimensions appear to meet the minimum criteria as set forth in the Ordinance and Public Street and Parking Design Standards and Specifications, although the specific number of spaces required will need to be determined. Economic Development: 7- According to the Economic Development Department, the location of a fast food restaurant would fulfill one of the areas of the economic development strategy. Additionally, the department notes that the development of the property is in an economic opportunity area and compatible with surrounding commercial activity. Fire & Rescue: Emergency vehicle rescue time is estimated at four minutes or less. Drainage/Floodplain: A stormwater management basin for the parking lot is not indicated on the conceptual plan. It is unclear at this point if one is needed; a plan will have to be submitted to the Engineering staff. Screening & Buffering: Because all adjacent properties are zoned C-2 General Commercial, no buffering per Section 30-92-4 (A) is required. Additionally, because the plans for the parking area do not involve additional impervious surface, no interior parking landscaping per Section 30-92-4 (B) will be required. Water/Sewer: The lot is serviced by County sewer and a private well, although public water is available. The Utility Department has determined that the use would not significantly affect the existing public facilities. C. Confiormance with the Comprehensive Plan This property is designated as Core in the 1985 Comprehensive Plan. The Core category designates centralized areas where the location of a mix of high intensity urban uses, particularly commercial and multifamily residential, is favorable. Desirable land uses include multifamily residential, shopping centers and general retail shops and personal services. The proposed development is consistent with Land Use policies C-1 (encouraging the development of intensive, mixed-use urban development), C-2 (serving the core area by an arterial or higher grade street), and C-3 (Linking the County cores with the cities of Roanoke and Salem, and the Town of Vinton). To a lesser extent, the development does comply with Policy C-4, which deals with site design and vehicular access, building and signage character. Because of the intensity of the use, and the limited lot size (large lot coverage), the proposed development is weak in preserving natural site amenities (part of Policy C-4). For this same reason, Policy C-5, providing separation, screening, and buffering along the edge of core areas, is not fully met. However, it should be noted that this particular development is not on the edge of the designated core area. Policies C-6 (development of high-density residential) and C-7 (establishment of landmarks -public buildings, monuments, squares, etc.) are not met simply because of the nature of the use itself. As a whole, the proposed development appears to generally meet the policies of the Core District as set forth in the 1985 Comprehensive Plan. D. Conformance with Coun#y Development Standard The proposed project could likely comply with the requirements of the Zoning Ordinance, dependent on required parking. Fast food restaurants are required to have 1 space per 4 seats; plus 1 space per 2 employees on a major shift, and handicapped parking. Additionally, the development would need to meet the stacking spaces requirements as set forth in Section 30- 91-10. The applicant appears to have the ability to meet these requirements. Because the proposal does not involve any additions to the parking area, no additional landscaping is required. Review and approval of site and building plans, VDOT entrance permit, and erosion and sediment control and stormwater management plan will be required. PART I I I Staff Conclusions According to the Comprehensive Plan, this area has been designated as Core, which is suited for a mix of high intensity urban uses, particularly commercial and multifamily residential. Typical desirable land uses include multifamily residential, shopping centers and general retail shops and personal services. This use is consistent with the Comprehensive Plan. The majority of adjacent uses are of a commercial nature. The proposed development will be utilizing an existing vacant building, previously used as a restaurant as well, which is an infill process. The developer does not propose any additions to the lot or structure {parking and building expansion), although the building will be remodeled. The property is on ahigh-traffic commercial corridor with similar uses within '/4 mile of the site. An area of traffic concern could be the closeness of the exit to the intersection of Brambleton Avenue and Electric Road. Making a left turn out of this establishment onto Brambleton could prove a difficult and unsafe task, especially with the length of the left-turn lane onto Electric Road. With regards to the site plan, it is not clear what type of signage is proposed. The concept plan does indicate the location of a sign just behind the middle landscaping area at the street side of the lot. It is also unclear at this point what type of landscaping is being proposed for the three islands along the street. Towards the rear of the lot, on the northern side, is a large striped area separating parking spaces: if this area is not required for large truck access or turnaround (deliveries), it might be appropriate to have that area landscaped as well. It is unclear from the drawing, but there appears to be a landscaped area around the perimeter of the building. Additionally, any outdoor lighting has not yet been indicated. If the Commission is in support of the change in land use, then the following issues merit further consideration: 1) Location and type of landscaping and materials. 2) Type and size of signage. 3) Type and location of lighting. COUNiY OF ROANQKi= DEPT. OF PL~,NNiNG ~.ND ZONING 520' Bernard Dr. P.0. Ecx 29860 Reano'rtz, VA 24018 ( 540' 772-2064 RA.;t (5~c) % %%-21 OS For stafr' use only /~ C;,Cc;'c type of application filed (check all that apply}: ~ REZONIi~IG C~ Sr ECIAL Ucc ^ VA.RIANCE A,ppGcant's name: Grant Avenue Development, Inc. Phone:315-255-1559 Address: 69 South Street, Auburn, NY Zip Code: 13021 CGNTAC>- Edward A Natt Esg P O Bo: 20068 Roanoke VA 2u018 (540177u-1197 Owner's name: MT Ho (ding Company Phcne:540-343-5c33 Address: 25 Nlagodee Place, Sooner Mi 11, VA. Z:p Code: 24065 Location or' properly: Tax Map Number: 77, 13-5-36 3944 Brarr~leton Avenue 'vlagisterial District. Cave Spring .. ';.:Community r!anning Ara: Cave Spring Size e-" parce! (s;. Existing Zoning: C-2 0 , 742 acres Existing Land Use: Corrmerc i a i 39 , 325 sq•?~• r~'-~-`rte'' '`r±i>t;"';` ~' ~ i-~~ ~•:^.. Fr0pQS2d LOning: C-2 Froposad Land Use: restaurant with drive-through ;~~i ~: ~: t ti.:, ,:r.lfi.• .~.z j M~ Sfa,r' Usa Oniy 'v'se Type: 1 ~: noes the parce! meet the minimum lot area, width, end frcntage requirements of the r=_quested district? YES X NO IF NO, A V;=.R,ir.,~ICE IS REQUIRED RiRS T . Dees the pafCe! meet t}lE minlmUm Crltcrla fOr tr~c regUeSied USe ~~Jpe? Y"'' ~ - N~'. IE NO, A VARIANCE IS REQUIRED FIRST. ~~ ~- - Iii o N l r ro~nninn ran,ioc' ter? C[1nC'iITI(if1S k]B!nQ ^f0i7c.:.'_i Wllil tii15 request? =~+ _ Var'ance or Sec*.ion(si of t; ie Roanoke County [.oning Ordinanc~ in order to: ws v ors v Fur v Consultation 8 1 /c" x 1 1 " concept plan ~~~ P.ppiica :ion fe° ~.~ ~, ~,.r ,; ~~ FrofT"err, if applicable ~(~ ~ Applicaticn ».<>:.~ Metes and .,ounds de_~ iptic, r X r: ~ ~ Ad cinlnc property cv'~ne's „UStlfiCatlOn l E.:::3'".` ~/etef and Sc~NB!' a'.,pilCatlCn ~ 1 hereby cerriry that / am either the owner or the aroperry or the c~,vner's age;!t or ccnrrac: purchaser and am acting with the knowledge and consent or rna owner. ,~ ~,, ~' Owner's Signature: b~m ,~,>r,. ~• ~ ~ Is the aeplicatien complete? Please check if enclosed. AP°LICATIGN `NILE N'OT EE A,CCE~ i,u it r..~r ~r THESE ITEMS ARE MISSING GR I~'~COw1,°LET=. • Fir Starf Usa Only: Case Num'oer ~i;:i; i;i~iEi~i~iU!i ::::.:.;r,,.~.:.:.: .....,.....•....•....~..........•... •... ........ •: .:. :`~'::iii-asi ..:....::.::...:~:,:•:.:.:..-:,;j..::`;::::::;:::: • ~,~..t~ '~{z~;~ ~ r ~'~~~t ~~~5` P F~ ~~,~~x~~ ~ ~ :~ 4 ~s ~~~; ~~ €~ ~"~ ;~ ~~:, x r~~~.~:.~ ~v.-.~i roc ~,..::. • .:....: ,: Applicant Ci~AM AVE~JE QE~IELO~M CO. ~~~ The Planning CGr'~mission will study re=Dnir~g and special use permit requests to determine the ne=d and fUStItIGatlCn for the Change In terms CT pU~G'iIC heaitr~, SaTet`f, and general 'tveifare. Please ai"IS'w2r the iv!!G'+Vln^y QU2St]Cn5 a5 thGfoughlY a5 possble. Use addl2iGnai SpaCB IT neGeSSaf'~(. Please explain how the request `ushers the purpo==_s cf the Zoning Ordinance (Section 3C-3} as v^~rei( as the purpose found at the beginning Gf the appllC.ble zoning distric<, r.assification in t~~e zoning ordinance. Tris request is for a Special Use Permit to operate a drive- through restaurant on a parcel. of land already zoned for restaurant use. The drive-through restaurant would be similar to cthe-r drive- throughs which are located in the immediate proximity cf the property. The purpose of the zoning ordinance will be met in that an additional commercial use will be located on the property in an appropriate zoning district. PieaS2 ex0{gin how the project COnfOrmS tG the general gUIC2itneS and pGiIC,eS CDntalncd In i,!'18 P~CariClC.~.GL'ntV ~ Comprehensive Plan. The project conforms to the gene gal guidelines ar_d pcl_ci es contained in the Roanoke County Comprehens_ve Plan. The Roanoke County Comprehensive Plan calls for this to be commercially utilized. The proposed use fits within said elan in that it prOTrlOteB and enCOUrageS a new COmTTlerClal use On t~_P_ prOpe": ty. Please desc:-ibe the I1TipaCt(S) Gf Uie request On the prOpert'~ itself, the adlClning prCpcrtfeS, and u`1e SuriOUnding crea, as Weil as the impacts on public services and raciiities, including water sewer; roes, schools, D'afiCSlreCredtlOn, and firelrescue. The proposed project tvi 1_ pct rave a negative impact i n an <% way on any of the adjoining commercial properties. i • I a t~~ ~r~ (~ r r c _Y) 1 ~r 2 1 1, u~ ~~ ltl -, ~;... ~'`~ `~;~ i ~ ~~,`` j 'a. f a`~ i)N~ ' O~ ' ` `\~ ~~~._ -, y ~ ~Ulr -I~ ~ = ~itYi'S~ --_.._- z -,-----.~- 3/-~N3~b V ~~-r~~ ~ T- Z ~ zJ d c ~ 1 ~ ~~ Z ~ ~ ~ r., - ~- r Q. ~ Q ~' ul }' $ d V ~. Y .~• Tt. ul ~~ ~. Z ~~ ~~ ~ ~ 3 ~ ~~ ^ 1 1 Z s ~~ ~^~ L~ C, J W ..C' : L. 1t r" ~ r' )~ ~'~` ~ C f' _ 'yi ~i (', ~,~ 4 ~ ~ ii ~~ Q w rT rrC- ~J ~1=- ~ .t ~~~ ~ ~~~i~ ~~ ;S ~~ `l`y' u; tr~L Y V ~' ~` 't _ _ _. ~~ _. r ~ 1 g V ~ :;I _ ~ ~ ~ L li ii1 F-' !~iu~ ~~~v • ; Q 1 ~ L n sl %~ ~ ~ F ~' ~n ~ ~ '~~ ~ ` 4 ~- ~. n w~,",L~.~lV ,a~yW ~C(3y--~.Q-'C ~(V ~~~j CCiyy' h.~1u;4uij(~-f'L-~~~ 6 4 t ~ ~'1.1 a~ t+' ~ -r 1:i u.t' 1t-~' V ~d'r~~~C~~r'r J 1 (~ ~~ ~~ ~~ w ~, 1 ~.. W . ~,. ~ '4 dN ~~ ... q. '~ C ~ '~ s~ w I~ N ,3611.31.E 79452 E 11 p.~ 4 p~9.59799 O ~, 7 1 1A O V 1 TJ 1~~ 2~ ~w j A~A r~rAA ,ti ] V J O 11 ~. ~~ ~~ ~, W M /~ ~*}~ `V V 1 ~b ~~ ZW ~9 ~~~ 9 ~ep~~,$ ~~~ j f~~ ~ ~ c 'P ~~ ,~ V ~1 s~ p ~ ~ '~ C~ A~ ~ ~~ I ~ ~ ~/~~` ~1 ~/ ~ =~ ~ ~ve,~~~ ~o~~ '~ ~ o~e1~~~ ~~'1 ~ / A ~ ~~ .. 1~C~ ~.~ ~ / ~~ ~l eot rye R - ~_ .. . ~ _.. oa ___.. ~ __ ~t ...., __, . _.. ... .._.. 419 ROANDI~' COUNTY D~`P~.RTI~ENT OF COI~IMUNITY DEVELOPMENT Grant Avenue Development, Inc. Special Use Permit 77.13-5-36 ~-~ / "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 ORDINANCE GRANTING A SPECIAL USE PERMIT TO GRANT AVENUE DEVELOPMENT INC. TO ALLOW A DRIVE-THROUGH RESTAURANT LOCATED AT 3944 BRAMBLETON AVENUE (TAX MAP NO. 77.13-5-36), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Grant Avenue Development Inc. has filed a petition to allow a drive-through restaurant located at 3944 Brambleton Avenue (Tax Map No. 77.13-5-36) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on January 5, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on December 15, 1998; the second reading and public hearing on this matter was held on January 26, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Grant Avenue Development Inc. to allow a drive-through restaurant located at 3944 Brambleton Avenue (Tax Map No. 77.13-5-36) in the Cave Spring Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (1) Limitation on light pole height of 22 feet. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in 1 -~ conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\GRANT.AVE 2 ~iiiii~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiuuii~«iiiit~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~~~~~~~ ~. _ M~ _ ... AGENDA ITEM NO. ~~ ~ t c _ _ _ _ APPE CE REQUEST _ _ a .~ ~ ,~ PUBLIC E[EARING ORDINANCE CITIZENS COMII~NTS c T ~ J ,~ r ~ / s S V DJECT: ~~ ~ c t ~i I ~~ S ~- / C' r.-n i ~ 7 J p' I /l /v ~ yC ~ ~ ~••S Q h. ,~Y a /~ !~/~ ~ f ~ ~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. __ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS :~ FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: .~ ~.. _. ~- ~.~ ^ Each speaker will be given between three to five minutes to comment r:~ whether speaking as an individual or representative. The Chairman will c ~= decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to ¢= do otherwise. .,_ - - ..,.. -. r ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. r~ ~_ r ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ._ ~_ ^ Both speakers and the audience will exercise courtesy at all times. -_ ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. i ~~ ~ ~ = PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c i ~~ ~~ _ S _ ~ _ ~ - ~ - ~~ _ s / ~ - i ~~ NAME ' w ~ GL M h/ i ~ ~ ~ ~ .~ ~ ,~ __ ADDRESS .33 ~ C, G~/~ s7L,,,~,-c~~, ~ ~~ ~ _ _ _. i ~ PHONE ~ ~/0 ~ _? ~/ ~ 3 fi~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~in~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~t~~i11'I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 26, 1999 DENIAL OF ORDINANCE 012699-12 TO CHANGE THE ZONING CLASSIFICATION OF A 11.93-ACRE TRACT OF REAL ESTATE LOCATED IN THE 2600 BLOCK OF RUTROUGH ROAD (TAX MAP NO. 79.02-1-23.2) IN THE VINTON MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF AG-3 TO THE ZONING CLASSIFICATION OF AR AND GRANTING A SPECIAL USE PERMIT TO ALLOW A 9-HOLE GOLF COURSE ON TAX MAP NO. 79.02-1-23.2 AND 79.02-1-21, UPON THE APPLICATION OF RANDALL WAYNE BROWN WHEREAS, the first reading of this ordinance was held on November 17, 1998, and the second reading and public hearing were held January 26, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on December 1, 1998 and January 5, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of Supervisor Nickens to denv the rezoning and special use permit, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: .~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 1 DE?.~4.ii'r'~F'~i^ Cz' A1v~ ZQN?NG aROwN SATE TAX MAP # 79,02-1-23,2 1 ~' ,~,~ PETITIONER: RANDALL WAYNE BROWN CASE NUMBER: 34-12/98 Planning Commission Hearing Date: Board of Supervisors Hearing Date: December 1, 1998 and January 5, 1999 January 26, 1999 A. REQUEST Petition of Randall Wayne Brown to rezone 11.93 acres from AG-3 to AR and obtain a Special Use Permit to allow a 9-hole golf course, located in the 2600 block of Rutrough Road, Vinton Magisterial District. (CONT. FROM DECEMBER) B. CITIZEN COMMENTS Richard Zue said that the previous staff report was not supportive of the request and asked if that is still the case. It was noted that the staff report was not changed but a memo was prepared after additional information was submitted which sufficiently addressed the Commission's concerns. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked for clarification of the greens cost. Staff replied that $25,000 is the total cost including the putting greens. In response to the Commission about construction, Jack Parrott, consultant, said that Mr. Brown will consult with the developer of Hanging Rock Golf Course; however, Mr. Brown has equipment and is capable of doing a good deal of the work himself. The Commission asked about lighting. Mr. Parrott said there would probably be a total of eight lights; height of poles will be about 24 feet; lights will be turned off'/z hour after sundown. D. RECOMMENDED CONDITIONS 1) Lighting shall be limited to the last three holes on the golf course; 2) Height of the light poles shall be limited to a maximum of 24 feet; and 3) Lights shall be turned off'/ hour after sundown. E. COMMISSION ACTION(S) Mr. Robinson commented that the request maintains existing open space; there is minimum tree loss; improves the appearance and maintenance of the property; should not hurt property values; provides another recreational feature for the County. He moved to recommend approval of the rezoning. The motion carried with the following roll call vote: AYES: Ross, Thomason, Witt, Robinson, Hooker NAYS: None ABSENT: None 1 - .~ Mr. Robinson moved to recommend approval of the Special Use Permit with the following conditions: 1) Lighting shall be limited to the last three holes on the golf course; 2) Height of the light poles shall be limited to a maximum of 24 feet; and 3) Lights shall be turned off'/ hour after sundown. The motion carried with the following roll call vote: AYES: Ross, Thomason, Witt, Robinson, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other ~--- Terr ce Harrington, Secret Roanoke County Planning Commission ME~to To: Roanoke County Planning Commissioners ;From: John Murphy, Associate Planner Subject: Randall Wayne Brotivn Golf Course SUP Date: December 16, 1998 On December 1, 1998 Randall Wayne Brown requested a Special Use Permit for a par- three golf course on Rutrough Road in the Vinton Ylagisterial District. At the request of the applicant, the petition has been continued until Januazy 5, 1999, allowing the applicant time to collect additional information. I met with the applicant and his constnlction consultant, Jacl< Parrott on December 1 ~, 1998 to review additional material they have gathered concerning the development of the proposed golf course. They have consulted with quite a few individuals and agencies to collect the requested information on the project. I have enclosed a copy of NIr. Robinson's written comments from the December 1, 1998 Planning Commission Public Hearing, my letter to the applicant formally requesting the information and copies of the documents provided to staff related to the request. With the additional information provided, staff feels the applicant is sufficiently prepared to address the concerns of the Commissioners. Staff also suggests that the Commission view the s . as a group, to re-evaluate the project with the new information that has be._ submitted. T- ..~ PETITIONER: Randall V~Iavne Brown CASE NUMBER: 34-12!98 DATE: December 15, 1995 PROPOSED GOLF COURSE CONSTRUCTION COSTS Removal of power lines: Mr. Bailey (800) 552-7001 Mork order # 020695458 Lines to be placed underground between poles at cost of $2,800. Cost of road and parking lot per Tom Cumby (contractor) $5,000. Clubhouse construction: $25,000. Green development per Robert Coulter (540) 947-2521. NIr. Coulter built Hanging Rock Golf Corse. Sand base, gravel, file drains, and development for ten greens $25,000. ANNUAL NIAI~ITENANCE: Fertiliser $5,000. Fuel and maintenance $4,000. Top dressing $1,000. Irrigation $2,000. Miscellaneous 3 00 . TOTAL: $15,000 Staffing will be done by family members. We will be family owned and operated. INSURANCE: Coverage will be with Eades and Lower Inc.. Premium $1,726.00 annually for $1,000,000 coverage. Lighting information enclosed. Request that the last three greens be lighted. L(1MSDEN i~S~~CI~TES, P.C. ENGINEERS-SURVEYORS-PLANNERS V. ItiRK LUMSDEN, L.S. B. LEE HENDERSON, JR., P.E., L.S. TIMOTH`i HOELZLE, L.S. MICHAEL S. wEBB. P.E, JAMES L. JENKiNS, L.S. PHILLIP A. MARTIN. P.E., L.S. 466} BRAMBLETON AVENUE. S.W. - P.O. BO%C 20669 - ROANOKE, 91RGINIA 24018 - ?HONE (540) 774-44 t 1 - F'r.:. i5~01772-9495 - E .MAIL LL'MSDENPC~aOL.COM December 11. 1998 Mr. Jack Parrott 416 S. Jefferson street Roanoke, VA 24011 Dear Jack: Re: Rutrou~h Road Golf Course We are pleased to offer the following engineering services for the proposed par three golf course on Rutrough Road. The fees associated with these services assume that we will be providing the minimum of se^~ices required for plan approval. It is assumed that Fifth Planning District topography will be adequate for plan preparation. Item Boundary Survey Preliminary Site Plan Final Site Plan Fee $L,6Q0.00 $ 900.00 $4.800.00 Ifyou have any questions, please call. Ver~r truly yours, LL~ISDEN ASSOCIATES. P.C. ~~~~ Michael S. Webb, P.E. Director of Engineering MS W:m~s ~}'~~E~ ~c L~~~~, I~CQ~~~a'~~T~'~ P.O. Bex 13405 Roanoke, Ua.2?033 g81-11%c F' . L~ December 8,1993 Randall Wayne Brown 2603 Rutrough Road Roanoke,Virginia 240 3 Re: Commercial General Liabilit•~ Insurance for Go 1f Course Dear Wayne: Thanks very much for contacting our office to obtain a premium quotation on the golf course about to be built. We have received the following premium for the Commercial General Liability Insurance under-aritten by Scottsdale Insurance Company: PreTium - $i, 726.00 Policy Fee - 100.00 Ta.~ - 44,09 Total - $1,867>09 Per our telephone conversation, the premium is baseu upor_ estimated Gross Sales of $100,000,00 and the Limits of Lia'cil~.ty are $1,000,000,00 with a $500.>00 Deductible applicable. --°--,. ~~,-ain, tanks for gi~aing us a call. We trust aou will find this ~gllOLati O t0 be acceptable ana lOOk forTaard t0 tie OppOrtUl'i1t'r of being;iof service in securing the insurance. Yourery /suly, I ack :' a « ui Fades & Lower,Inc. JCL; j s ~` S'TAT'P ~.EPD~T P~q'ITIGi~it: I2anda1l ~~Iayne Brown PRBPARBD B~': John 1~Iurphy ~AS~ ~Ull~B~~: 34-12198 I~ATB: 12/1/9° B AST I A. ~~~CU'TI`~ S~1Y11~A~~' 'This is a request for a rezoning from AG-3 to AIt, and a Special Ilse Permit for the canstruction and operation of a golf course. The request involves {2) two parcels, the first cansists of 11.93 acres, which would require a zoning change and Special Use Permit for the proposed use, and the second parcel of .48 acres currently has an AR zoning designation, but would still require a Special Use Permit. Golf Courses are permitted in the A~ Zoning District with a Special LTse Permit. The property is designated as mural Village in the Roanoke County Comprehensive Plan. 'The Golf Course Ilse is not consistent with the aural Village designation in the proposed location. ~. I~~SCRIP'TIG~ Randall Wayne Brown plans to construct and operate a (9) nine hole par three golf course in the 2600 Bloclc of Rutrough Road. Golf Courses are permitted in the AR Zoning District with a Special Use Permit. Mr. Brown's ¢eneral concept plan sho~:vs a nine-hole golf course with a clubhouse and parking area. t~/Ir. Brown currently lives on an adjoining parcel that is not designated to be used as part of the Qolf course. ~'. APPBICABI:~ R~'.GUUA'TIGt~S The definition of a golf course, as described by the zoning ordinance, is a tract of land for playing golf, improved with tees, greens, fairways, hazards and which may include clubhouses and shelters. Included would be executive or par three Qolf courses. Specifically e:>cluded would be independent driving ranges and any miniature golf course. Golf Courses are permitted in the AR Zoning District with a Special Use Permit. Site plan review will be required. Virginia Department of Transportation approval is required for a commercial entrance permit. Well and septic permits will need to be approved by the Virginia Department of Health .Roanoke County Health Department. -._.. 2 FART II A, A ~ A~..~i'SIS DlF ~~~5 T INS ~COI"TD~'~'IOI'~S Location - The properties are located in the 2600 Block of Rutrough Road; in the Vinton ivlagisterial District. Tooographv/Vegetation/Apnearance -The topography slopes down to the sauth from Rutrough Road, slightly levels out near the center of the property at the intersection of (2) two small streams and then begins a gradual upward slope to the rear tree line. The majority of the land is cleared with the exception of some scrub vegetation lining both sides of the streams. The property is surrounded by a wooden stockade fence that was used, by a previous owner, to secure horses that grazed on the property. In addition there is a wooden horse corral on the eastern side of the property located near the tee-off area for the number six and eight holes, as they appear on the concept plan. There are several utility poles on the site with lights generally located near the center of the proposed course. The existing gravel drive serving the property also serves a barn near the back of the property, which is not visible from Rutrough Road. The rear of the site is covered with mature hardwood and evergreen trees. Sur-oundin¢ Neighborhood - The neighborhood consists of a mixture of uses. The most comrr~cn use is for (1) one acre plus lots with single famil~•i residences. The property to the west of the site currently supports a house and includes a barn with horses. The lots to the south or rear of the site are large acreage parcels, some with residences. To the east and north of the site are residential lots, with the exception of an I-2 zoned property currently housing Stacey's Tree Service Inc. which is immediately across Rutrough Road from the proposed golf course. A. ANA~.,~'SIS OP ~ROPflS~D I~~V~LOI'?4I~~T Site Lavout/Architecture - The basic concept plan provided by the applicant shows the location of the tees, and fairvays and a proposed clubhouse and a parking area tightly situated on 12 acres. The concept plan is deficient in several areas. There is no reference to architectural design or size of the clubhouse. The parking area shown is only slated to handle 26 vehicles. The minimum parking requirement just for the golf course, according to the zoning ordinance, is 50 parking spaces, and additional spaces may be required for additional uses (retail sales at the clubhouse, etc.). A stormwater management area will be required with a project of this magnitude, but is not reflected on the concept plan. In addition; with the streams that merge on the property, a flood study may be required prior to any final plans for building placement. Access /Traffic Circulation - Access to the site would be from an ev~isting entrance along Rutrough Road. The entrance would need to be redesigned to meet the commercial entrance standards of VDOT. The latesi VDOT traffic counts for Rutrough Road at this location; measured in 1994, are as follows: on Rutrough Road from the Roanoke City Limits to Randall Drive are 1866 vehicles per day and from Randall Drive to Sha-ai Road (just prior to the Parkway Overpass) are 1611 vehicles per day. Currently the entrance and access road to the site is gravel. ~~" 3 The site development standards will require a (20) twenty-foot minimum width driveway from the commercial entrance to the parking lot. The minimum parlcin~? standard for a golf course is 50 spaces. Both the access drive and the parking area shall be required to meet a Category I surface (pavement) in accordance with the standards in the Pudic Sheet arzd Pczrkz~ng design Standards and Specijzcatzons. Proposed Operations Plan- A business plan was not filed as pan of the rezoning and Special Use Permit application. In discussions with staff, the applicant was not sure if the proposed golf course operation would be seasonal or year-round; unsure of hours of operation; undefined size or appearance of the clubhouse; or if there would be any other uses associated with the clubhouse, such as retail sales or food serdice. The applicant described the traffic impact on the neighborhood as no more than 15 to 20 vehicles per day. Staff sees this projection as unrealistic and grossly underestimated based on other traffic studies for similar uses. Fire & Rescue,~i.Jtilities - Fire and rescue services will continue as they currently exist. The site is primarily served by the \ilount Pleasant Fire and Rescue Station. C. Ct~I'~~'~~1'r1Ai+1C~ W~T~ C~3~TI'~T~ C~3~IPRB~~~VSI'~TB PI.:Ai'~ The site is designated as Rural Village in the 1985 Comprehensive Plan. Policy RV-=1 of the Comprehensive Plan recommends the concentration of communit~a parks, cutdoor recreation sites and communit;i facilities such as fire and rescue stations and libraries. Currently in the 1Vlount Pleasant area these uses and services are located in the Route 116 Corridor. The pelf course is not clustered with these uses and therefore is inconsistent with the Comprehensive Plan. PART' A. STAFF C®i~1CBI7S~~~S Prior to the Planning Commission acting on these petitions, staff recommends that the applicant clarify the following: • Architectural Design of the clubhouse • The hours of operation • Seasonal or year-round operation • The use of exterior Ii~htin~ Staff has concerns about the rezoning and Special Use Permit for the project. Staff met with the applicant to address several issues related to the project, as listed above, and to date has not received thorough explanations. The concept plan appears to be over simplified for the high- maintenance use proposed. Without sufficient, detailed information on the project and without the conformance with the Comprehensive Plan, staff is not supportive of this rezoning and Special Use Permit request. i~'.^ a -~ ~ _ ~~/`^ ./Fly Jl i6"7- l~tr'L' L~/'1( PETITIONER: Randall Wayne Brown CASE NUMBER: 3~-12/9$ DATE: 12/1/9$ AI~TALYSIS OF PROPOSED DEVELOPMENT We know that a storm water management plan will be required, as well as a grading plan, approved architectural plan and entrance and road plans. However, these are expensive, and since they will be required in order to get construction permits, we felt that it would be prudent to get our rezoni_ug and special use permit prior to engineering. BUSINESS PLANT Hol~rs of operation:$:00 am. to Sunset. We plan to operate the course year round, 7 days a week, weather perrmittirlg. One option to stop crowding would be to require a tee tune for players and space them 10 minutes apart. The only other plan of operation would be a simall retail sales of golf accessories {golf balls, tees, hats, etc.), snacks and drinks. We have no plans to change the existing lighting. PROPOSED ACCESS AND PA~;KING DEVELOPMENT The access and existing entrance will be upgraded to meet the entrance standards of the Virginia Department of Transportation. The current width of the entrance into the property is an average (1$) eighteen feet. This will be change to a minimum width of (20) twenty feet for the driveway leading to the parking area. The driveway as well as the parking lot will be surfaced treated as required. If parking becomes an issue we have more than enough roam to accommodate the (50) fifty vehicle minimum. With a required tee time we do not see this being a problem. ~-3 PETITI01~1ER: Randall ~JiTayne Brown CASE NLTi4IBER: 3~-12!95 DATE: 12/1/95 PROPOSED COURSE CONSTRUCTION V~ith the existing lay of the land it does not appear that the fairways will require any land disturbance. The average been size will be 1,1 fl~ sq. ft. topped with bent grass. The creek beds need only to be cleaned out by removing the scn~b trees and brush. ~ 3 ~~_ t_ Y4. O~' J~C; ~ ~~` ''a" ~~ ~S ::.-i ~1 . # ~.1• ~ >~ ~~ ~T~~7''T .. ?-i T°'a,! ~s. ~ ~;~ i;{ '~~. ti . ~'~ 1~ l'~ ~t FYI .c. ia`li' US2 Q(;i'J Proposed Zoning: ~ ~~ 1 Use Type. Proposed Land Use: ~, ~.~... i DOeS ti~2 parcel meet the minlmUm IOt crew, wlCtn, dnd frontage fepUlrementS o7 tr'.e rBC,Uectarj dlStifC"? .~~c (~O IF NO, A, V,4F,Ir.NCE iC REQUIRED F1R,ST. N0 Does the parcei meet the minimum criteria .or the repuested Use Type? YES ~ _ !F N0, A VARIANCE IS REQUIRED FiR.ST. If ro?nninc^ r2CUeSt. dr2 CCndlt;CnS being OrCi'ere~ ~`/itn this fEO,UeSt? YES '~G ---- c?;: ~'; Variance of section(s) of ti",e Roanoke Count>> Zoning Ordinance in orda: to: Is the application complete? Please cnec~C it enclosed. .a.F°LICA.TICN ~JiLL I,tOT BE A.CCE•~--'~ IF A'~~lY CF ,~"~' -EMS ARE MISSING OR INCCtv1FL= i F. Ti-;~~c I ~ .. R/5 ~ V R/S V P15 V J• i ConsulttlLlon ~ /^" ~' Appilc,Llon tee / 1 8 1, L X 1 1" conca'at pia. ~'`~ Metes and bounds descripticr, Fro;cars, it appiicacie ~a ~~ ~ APPiication ~~ ~:~>~~~ I ~ $a`N8r a' CllCatlori .l AdJ0lning properly ~'wr,e!s ii Justiiicaticn "`~ Wat_r and p '•-~- l ,hereby carriry than l am er'rher the owner of the p~operr`/ or :he owner's agent or ccnr~ac! purc,nas_r anc~ am acrr'ng wr'rh the knowledge an ~~~se,~ or r~~/~eit,~, Owner's Signature: 2////~/ Gizyne Brown Estimated Construction Cost: $ 47,000 / -~ Impact on Neighborhood: I don't see much of an impact factor other than clearing up the site and improving the way the land looks now, Vehicles and equipment will riot be in plain view from the roadway. I have spoke to and have been approached by several people in the area and they all have been happy to hearthat a golf course might be built in this area. As far as any year round activity, I won't know until I see how responsive play will be. Future Plans: I have no future plans for expansion. I will be using most of my land for these nine holes. Traffic: On the subject of traffic in the area, I don't feel that rnore than fifteen to twenty more veh_cles a day would travel to the site and some of these are likely to already. be driving by to and from home, Most golfers travel in pairs or groups, Reason for Zoning Request: Some of this property is already zoned for A.R. All that is needed is to move the zone line to the property line, If you have any questions or need any additional information please call me at 342-4022. Thank you for your time. Sincerely, Randall Wayne Brown '~~~'~~ ~: ~~ f ,~ ~,/' ;;~,:.-~ 1 "" ..~ .. ~.. .. ` ~~p~ ,,,.,, _... ~-~ ~ r''='°~...,...,,~ ! ~` r 1 1. ~ ~ i'`-~ ~ , . ,, _ ~, ~" _„ x __. ,, _ _. ,- . _ (- _ /`~ / "%v~. F I ~ ., ~ J~ $~` •~~ fin. ~ y-~ ~y ~ `~ ~`~ ~ ~~~ 1 ~ G ~`-_ f ~. _ _ ~ ~ ` ~ ~ ~ ~, t.J R / art'' \ ~ ~ ~±~ \~ ` \ . \. .i ~ . ~, ,~ r / ~-~~c-I ~ ~ Iii' / ~ I J %" / y(~~ r~ . ! 1 / ~ i ~ ~ ~ ~ ~ / ~i, ~ / CLUD tfOU9S t "~ ~~~ r_ ~ j ~ l/ ~ ~~ ~ ~ / ,. ~ J.~~r. ~ ._ _ ~ ~'~ ~ '~ i y V,4 \. ! ",~,.~ !___~~ ~ I ~0~i~ ~..~: DLp~-R'~`'F'~T' ~p pr.~`~`a'~;~ BROWN Si T ~ ,., x.~ ~``~~=1 ~~v~ zoN~VC TAX MAP tt 79,02-1-23,2 ~ ~""' '~ ~~ ~~? ~. .„ T.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 26, 1999 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 11.93-ACRE TRACT OF REAL ESTATE LOCATED IN THE 2600 BLOCK OF RUTROUGH ROAD (TAX MAP N0. 79.02-1-23.2) IN THE VINTON MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF AG-3 TO THE ZONING CLASSIFICATION OF AR AND GRANTING A SPECIAL USE PERMIT TO ALLOW A 9-HOLE GOLF COURSE ON TAX MAP N0. 79.02-1-23.2 AND 79.02-1-21, UPON THE APPLICATION OF RANDALL WAYNE BROWN WHEREAS, the first reading of this ordinance was held on November 17, 1998, and the second reading and public hearing were held January 26, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on December 1, 1998 and January 5, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 11.93 acres, as described herein, and located in the 2600 block of Rutrough Road (Tax Map Number 79.02-1-23.2) in the Vinton Magisterial District, is hereby changed from the zoning classification of AG-3, Agriculture/Rural Preserve District, to the zoning classification of AR, Agriculture/Residential District. 2. That this action is taken upon the application of Randall Wayne Brown. 3. That the Board finds that the granting of a special use permit to Randall Wayne Brown to allow a 9-hole golf course to be located in the 1 ! "~ 2600 block of Rutrough Road (Tax Map No. 79.01-2-23.2 and 79.01-2-21) in the Vinton Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) Lighting shall be limited to the last three holes on the golf course. (2) Height of the light poles shall be limited to a maximum of 24 feet. (3) Lights shall be turned off '-~ hour after sundown. 4. That said real estate (Tax Map No. 79.02-1-23.2) subject to the rezoning is more fully described as follows: BEGINNING at an iron pin on the southerly side of Rutrough Road (Va. Sec. Rt. 658) said point also being the southeast corner of a 30 ft. right of way over that certain tract or parcel of land containing 0.48 acre as shown on plat of survey for Denise L. St. Clair of record in the Clerk's Office of the Circuit Court for the County of Roanoke, Virginia, in Deed Book 1048, page 583; thence along the southerly side of Rutrough Road with a curve to the left whose radius is 1,847.28 feet an arc of 318.65 feet and whose chord bearing distance is S. 50 degs. 24' 30" E. 318.25 feet to an iron pin; thence continuing with the south side of Rutrough Road S. 55 deg. 21' E. 428.20 feet to an iron pin; thence leaving Rutrough Road S. 55 deg. 19' W. 615.36 feet to a white oak; thence N. 40 deg. 29' W. 306.46 feet to an iron pin on westerly side of post; thence S. 47 deg. 38' W. 330.12 feet passing a double chestnut oak to an iron pin; thence N. 73 deg. 35 W. 244.80 feet to an iron pin; thence N. 34 deg. 07' E. 355.20 feet to an iron pin; thence with a curve to the left with a radius of 67.36 feet a tanger of 36.06 feet and whose chord bearing distance is N. 5 deg. 57' 30" E. 63.58 feet to an iron pin; thence N. 22 deg. 12' W. 158.87 feet to an iron pin; thence with a curve to the right whose radius is 50.00 feet, a tangent of 31.35 feet and whose chord bearing distance is N. 9 deg. 53' 30" E. 53.13 feet to an iron pin; thence N. 41 deg. 59' E. 419.91 feet to the Place of Beginning and being 11.934 acres as shown on survey dated February 12, 1976, recorded in the Clerk's Office of the Circuit Court for the County of Roanoke, VA, in Deed Book 1048, page 583. 5. That this ordinance shall be in full force and effect thirty 2 T~ (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\BROWN.RAN 3 IIIIIIIiilllllllllllllllilllilllllllilllilllllilllllllllllllllilllillii11111111111111111111111111111111111111111111111111111111~ .~ _ .~ _ ~- - AGENDA ITEM NO. /-- 3 _ _ _ _ - APPE CE REQUEST - _ _ _ _ __ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS ~_ _ a ~ sUB cr: ~ ,~~~ ~ , - _ - _ - -_ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. ,, _ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED "' BELOW: i _~ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. . _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. __ - ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. __ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments c with the clerk. _ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK a ~ a ~ m l i l l 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111m AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 ORDINANCE 012699-13 AUTHORIZING THE CONVEYANCE OF 0.251 ACRE PARCEL OF REAL ESTATE (TAX MAP PARCEL 77.13-5-30) AND 0.254 ACRE PARCEL OF REAL ESTATE (TAX MAP PARCEL 77.13-5-31) TO THE HOME DEPOT, INC. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus, and has been made available for sale; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on January 12, 1999; and the second reading and public hearing on this ordinance was held on January 26, 1999, concerning the sale and disposition of a 0.251 acre parcel of real estate (Tax Map No. 77.13-5-30) and a 0.254 acre parcel of real estate (Tax Map No. 77.13-5-31); and 3. That an offer has been received from the Home Depot corporation to purchase these parcels of real estate for the sum of $285,743.99, and this offer is hereby accepted; and 5. That the County Administrator is authorized to execute such documents and take such actions as are necessary to accomplish the conveyance of said property, all of 1 • ~ which shall be upon form approved by the County Attorney. On motion of Supervisor Minnix to adopt the ordinance as amended by Supervisor Nickens to delete paragraph 4, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Timothy W. Gubala, Director, Economic Development Diane D. Hyatt, Director, Finance 2 ACTION NO. ITEM NO. T AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: January 26, 1999 ORDINANCE AUTHORIZING THE CONVEYANCE OF 0.251 ACRE (TAX MAP PARCEL 77.13-5-30) AND 0.254 ACRE (TAX MAP PARCEL 77.13-5-31) OF REAL ESTATE TO THE HOME DEPOT, INC. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This ordinance conveys two lots located on Westmoreland Drive to the Home Depot corporation, or its assignee. BACKGROUND: By Ordinance #090898-9 the Board of Supervisors authorized the execution of an option agreement to acquire 0.251 acre (Tax Map Parcel 77.13-5-30) of real estate from Michael W. Rose and Traci Y. Rose. The County closed on this transaction on September 29, 1998. By Ordinance #101398-6 the Board of Supervisors authorized the execution of an option agreement to acquire 0.254 acre (Tax Map Parcel 77.13-5-31) of real estate from Kenneth A. Keeney and Catherine L. Keeney. The County closed on this transaction on November 18, 1998. The acquisition of these properties was deemed necessary for the construction of the proposed Home Depot commercial development project. SUMMARY OF INFORMATION: The first reading of this ordinance is scheduled for January 12, 1999. The second reading of this ordinance and public hearing is scheduled for January 26, 1999. Notice of the public hearing on this proposed ordinance will be published in the newspaper as required by law. Since Home Depot has announced that it is abandoning this proposed development, these properties are no longer necessary for secondary access to the project and related improvements to Westmoreland Drive. The Board will have to declare these properties surplus, and make them available for sale to the public. The County expended $285,743.99 to acquire these two parcels of real estate. Representatives of Home Depot have indicated their willingness to acquire these properties from the County. The County Administrator has negotiated the conveyance of these properties to Home Depot for the amount expended by the County in their acquisition. 1 r ~~ 4 % - '~ One of these properties is subject to an agreement allowing the former owners to occupy the premises until March 15, 1999. FISCAL IMPACTS: Adoption of this ordinance will allow the sale of these surplus parcels of real estate to Home Depot, Inc. This sale will result in the proceeds of $285,743.99 being re-allocated to the Economic Development Public/Private Partnership account. ALTERNATIVES: Adopt this ordinance and proceed with the sale of this surplus real estate. Refuse to adopt this ordinance. County will continue to own these parcels of real estate. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the proposed ordinance. Respectfully submitted, ^o,'w~ Paul M. Mahoney County Attorney Action Vote No Yes Abs Approved ( ) Motion by Harrison Denied ( ) Johnson Received ( ) McNamara Referred Minnix to Nickens G:\ATTORNEY\PMM\AGENDA\HDLOTS.RPT 2 ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 ORDINANCE AUTHORIZING THE CONVEYANCE OF 0.251 ACRE PARCEL OF REAL ESTATE (TAX MAP PARCEL 77.13-5-30) AND 0.254 ACRE PARCEL OF REAL ESTATE (TAX MAP PARCEL 77.13-5-31) TO THE HOME DEPOT, INC. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus, and has been made available for sale; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on January 12, 1999; and the second reading and public hearing on this ordinance was held on January 26, 1999, concerning the sale and disposition of a 0.251 acre parcel of real estate (Tax Map No. 77.13-5- 30) and a 0.254 acre parcel of real estate (Tax Map No. 77.13-5-31); and 3. That an offer has been received from the Home Depot corporation to purchase these parcels of real estate for the sum of $285,743.99, and this offer is hereby accepted; and 4. That the proceeds from the sale of this real estate are to be re-allocated to the Economic Development Public/Private Partnership account of the County; and 5. That the County Administrator is authorized to execute such documents and take such actions as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. U:\W PDOCS\AGENDA\REALEST\HDLOTS.ORD 1 „_4 r".1~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 ORDINANCE 012699-14 AMENDING AND REENACTING A PORTION OF CHAPTER 5, ANIMALS AND FOWL, OF THE ROANOKE COUNTY CODE TO INCREASE THE FEES FOR BOARDING OF ANIMALS WHEREAS, the County's new contract with the Roanoke Valley SPCA includes an increase in the daily boarding rate for any domestic animal to $8.75 and the current pickup fee for confined animals no longer covers a reasonable portion of the County's cost involved in impounding such animals; and WHEREAS, this ordinance amends a portion of Ordinance 121796-12.a which was adopted by the Board of Supervisors on December 17, 1996; and WHEREAS, the first reading of this ordinance was held on January 12, 1999, and the second reading and public hearing for this ordinance was held on January 26, 1999. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows. 1. That Chapter 5, ANIMALS AND FOWL of the Roanoke County Code be amended and reenacted as follows: Sec. 5-29. Same--Impoundment. (e) A pickup fee of twenty dollars ($20.00) for the first offense, thirty-five dollars ($35.00) for the second offense, and fifty dollars ($50.00) for the third offense shall be .............................................................................................................. im osed in addition to the normal board fee of ~i` 1~~t~~d;~~~±~~;:: ~tarf!~rs;~la;[[~~s:$$_~:: p ~ ....................................~.......:.........:....................(................~ per day when any dog or cat or domestic animal is claimed by its owner or custodian. All such fees shall constitute a civil debt owning to 1 the county and may be enforced against such owner or custodian by civil warrant, suit or action at law or other legal proceeding. 2. That this ordinance shall be in full force and effect from and after its adoption. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: .3~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors 2 cc: File John M. Chambliss, Jr., Assistant Administrator Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff Don C. Myers, Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Community Development Terrance L. Harrington, County Planner Gary Robertson, Director, Utility Michael Lazzuri, Court Services William J. Rand, III, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Elaine Carver, Director, Procurement John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue 3 . ~ ACTION N0. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER N~,~ETING DATE: January 26, 1999 AGENDA ITEM: Second Reading of an Ordinance Amending and Reenacting Portions of Chapter 5, Animals and Fowl, of the Roanoke County Code to Increase the Fees for Boarding of Animals. TY ADMINISTRATOR'S,COMMENTS: ~~ BACKGROUND: At the January 12, 1999 meeting of the Board of Supervisors, you approved a revised contract with the Roanoke Valley SPCA which increased the fee paid by the County to the SPCA for impounding an animal from $7.75 per day to $8.75 per day. The attached amendment to the County Code is needed to pass through this cost increase to the owner of an animal who may retrieve it from the SPCA. Monies collected by the SPCA as reimbursement of the boarding fees are remitted to the County Treasurer each month by the SPCA. RECOMMENDATIONS: Staff recommends approval of the second reading of the attached ordinance to become effective immediately. Respectfully submitted, Approved by, John M. Channbliss, Jr. Elmer C. Hodge Assistant Administrator County Administrator ----------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION VOTE No Yes Abs Harrison Johnson McNamara Minnix Nickens Motion by: ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 ORDINANCE AMENDING AND REENACTING A PORTION OF CHAPTER 5, ANIMALS AND FOWL, OF THE ROANOKE COUNTY CODE TO INCREASE THE FEES FOR BOARDING OF ANIMALS WHEREAS, the County's new contract with the Roanoke Valley SPCA includes an increase in the daily boarding rate for any domestic animal to $8.75 and the current pickup fee for confined animals no longer covers a reasonable portion of the County's cost involved in impounding such animals; and WHEREAS, this ordinance amends a portion of Ordinance 121796-12.a which was adopted by the Board of Supervisors on December 17, 1996; and WHEREAS, the first reading of this ordinance was held on January 12, 1999, and the second reading and public hearing for this ordinance was held on January 26, 1999. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows. 1. That Chapter 5, ANIMALS AND FOWL of the Roanoke County Code be amended and reenacted as follows: Sec. 5-29. Same--Impoundment. (e) A pickup fee of twenty dollars ($20.00) for the first offense, thirty-five dollars ($35.00) for the second offense, and fifty dollars ($50.00) for the third offense shall be imposed in addition to the normal board fee of eight and three quarters dollars ($8.75} -s-everr anr_1--i~?-±-e~ per day when any dog or cat or domestic animal is claimed by its owner or custodian. All such fees shall constitute a U:\W PDOCS\AGENDA\CODE\DOG.FEE . , ,~ civil debt owning to the county and may be enforced against such owner or custodian by civil warrant, suit or action at law or other legal proceeding. 2. That this ordinance shall be in full force and effect from and after its adoption. U:\WPDOCS\AGENDA\CODE\DOG.FEE Illllilllillllllllllllllllllllilllllllllllllllllllillllllllllill~il~lllllllllillllllllllillllllllllllilllllllilllllllillllllllll~ -- - _ _ ~. _ ~. _ .~.. _ ~.~. AGENDA ITEM NO. ~ =~ ~~. - ~a. - ~. - .~. - o.. - a - ~' APPE CE REQUEST - ~~. - ~~~. - ._ - _._ - x~ - ~_ - PUBLIC l:~E.ARING ORDINANCE CITIZENS COMMENTS .~ - - - ,~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. „_ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: - ... - :._ -_ _ - ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. . c - .~ - ^ Speaker will be limited to a presentation of their point of view only. ~- Questions of clarification may be entertained by the Chairman. - .,... - ^ All comments must be directed to the Board. Debate between a recognized .~= speaker and audience members is not allowed. ~_ - ~~ ^ Both speakers and the audience will exercise courtesy at all times. ._ - ^ Speakers are requested to leave any written statements and/or comments := with the clerk. - ,~ -_ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK .. - ,_ - ,.._ - - - ,~ - ,... - ~.. - :- - ~.. - ,- - _ _ - ~Iiilllllllllllliilllillllllllllillllililillillllllllllllllllllllillllillllilllllllillllllllillillllllllllilllilllillliilillllllim J ~ V AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 ORDINANCE 012699-15 VACATING A PORTION (0.007 ACRE) OF RIGHT-OF-WAY ADJOINING PARCEL "C" ON LONGRIDGE DRIVE DEDICATED ON PLAT OF LONGRIDGE SUBDIVISION, PLAT BOOK 18, PAGE 19, AND FURTHER SHOWN ADJOINING PARCEL "C-1" ON RESUBDIVISION PLAT OF LONGRIDGE SUBDIVISION, PLAT BOOK 18, PAGE 168, IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled `PLAT OF RE-SUBDIVISION FOR FRANK D. PORTER, III & BEVERLY V. PORTER AND THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, CREATING HEREON "LONGRIDGE"' dated May 19, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 18, page 19, the owner dedicated a 50-foot right-of-way known as Longridge Drive; and, WHEREAS, Longridge Drive is further shown on `PLAT OF RESUBDIVISION FOR FRANK D. PORTER, III & BEVERLY V. PORTER CREATING THEREON `NEW LOTS 21A THRU 29A AND NEW PARCEL C-1'..." dated March 27, 1996, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 168; and, WHEREAS, a timber guardrail has been installed within the right-of-way of the subject portion of Longridge Drive, along the western property line of Parcel "C-1 ," which is designated as a stormwater management area (Plat Book 18, page 168), formerly Parcel "C" (Plat Book 18, page 19); and, WHEREAS, the Petitioners, Frank D. Porter, III and Beverly V. Porter ,are the developers of Longridge subdivision and are the current owners of Parcel "C-1," designated on the Roanoke County Land Records as Tax Map Number 76.01-2-31; and, WHEREAS, as a result of the encroachment of the timber guardrail into the subject portion of right-of-way of Longridge Drive, the Petitioners have requested that a portion of Longridge Drive, along the western property line of Parcel C-1, be vacated pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended); and, WHEREAS, the Petitioners have agreed that the vacated portion of right-of-way will be combined with and made a part of Parcel "C-1" (the stormwater management area); and, WHEREAS, this vacation, subject to the conditions herein, will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by §15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on January 12, 1999; the public hearing and second reading of this ordinance was held on January 26, 1999. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a portion of Longridge Drive, (0.007 acre) extending along the western boundary of Parcel "C-1 ", being designated and shown as "Right-of-Way to be vacated..." on Exhibit A attached hereto, said right-of-way having been dedicated on the resubdivision plat entitled `Plat of Resubdivision for Frank D. Porter, III & Beverly V. Porter and the Board of Supervisors of Roanoke County, Virginia creating hereon "Longridge"' dated May 19, 1995, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 19, and being further shown on plat entitled "PLAT OF RESUBDIVISION FOR FRANK D. PORTER, III 2 & BEVERLY V. PORTER CREATING THEREON `NEW LOTS 21A THRU 29A AND NEW PARCEL C-1'..." dated March 27, 1996, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 168, in the Windsor Hills Magisterial District of the County of Roanoke, Virginia, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the following conditions: a. That fee simple title to the vacated portion of Longridge Drive shall vest in the owner of the abutting property (Parcel "C-1 ") as provided in §15.2-2274 of the Code of Virginia (1950, as amended), and subject to the condition that the vacated area of land shall be added and combined, by deed or by plat, to said abutting property, in compliance with the Roanoke County Subdivision and Zoning Ordinances, and other applicable laws and regulations. b. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner; and, 2. That the County Administrator, an Assistant County Administrator, or any County Subdivision Agent is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: 3 AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: T~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation Paul M. Mahoney, County Attorney John W. Birckhead, Director, Real Estate Assessment 4 i ~s / -~-` ~9 1V OP TIC ~ PRApER7y OF NOTE: FR.ArVK. ~, PDR.TER1, III Qv Q iu ` ~ ~ 1 ~ ~ Q e ~ ~' ~jEV E2GY V, I°02jER~ 74, 434 5~. FF ~ 1 ' . The hatched area ofright-of--wa Q ~ ~N z ~ PARG~t, ~-j F g !e ~ p4 t6$ y ~ of Longridge Drive to be vacated - SToRM~cATER~ MauA~Er~Ervr A2~q and combined with and made a part of Parcel C-1 (Stormwater ~ r N ~ N EXfSTlNG ~RAtNAC7E EA9c'MENT ' -Management Easement). o m EXf9r 30 MrNtMVM gU~G13~NG G/NE 1 ~ X EXlBl: 15' pu9blQ UT/WTY E5M'T , 41.6551 "yy -~. ____- ~ f7 A / / ~ ~ --~ N 7(° 24' 05"E , t DD.46'' ~u~R~QAF MTN' Rr TO ' E,Yl5T1NCT 6UAR.~RAIL 3 a Right-of--Way to be vacated , se I~ONGR.rr~c~E e Note 1 ~~il~c ~7Q' ~~~ Request to Vacate a portion (0.007 ac.) Of Right-of -`Vay Of Longridge Drive Recorded in Plat Book 18, Page 19 Longridge Subdivision Combine with Parcel C-1 (Tax parcel: 76.01-2-31) Plat Book 18, Page 168 Longridge Subdivision ROANOlYE COUNTY Request to Vacate a portion (0.007 ac) DEPARTMENT OF of Right-of--Way of Longridge Drive COMMUNITY D~'YELOPMEN7' Recorded in Plat Book 18, Page 19 Longridge Subdivision ACTION NUMBER ITEM NUMBER ~ '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1999 AGENDA ITEM: Request to vacate a portion (0.007 acre) of the right-of-way of Longridge Drive recorded in Plat book 18, Page 19, of Longridge Subdivision, and that said portion of right-of-way be combined with and make a part of Parcel C-1 (stormwater management easement), Plat Book 18, Page 168, located in the Windsor Hills Magisterial District. 'S COMMENTS: ,~,~,,,~ The petitioners, Mr. Frank D. and Beverly V. Porter, III, the developers of Longridge Subdivision, and owners of Parcel C-1, requests that the Board of Supervisors vacate the portion of right-of-way of Longridge Drive. Roanoke County and The Virginia Department of Transportation (VDOT) approved the construction plans for Longridge Subdivision with the agreement that the timber guardrail that was proposed by the developers would be installed outside the right- of-way and would be the developers maintenance responsibility. Upon inspection of the road system for road acceptance, the Virginia Department of Transportation representatives and Roanoke County staff noted that a portion of the timber guardrail was within the right-of-way and was later verified by a survey. Roanoke County staff, VDOT representatives, and the developer agreed that the most reasonable approach to resolve this situation would be to vacate a portion of the right-of-way of Longridge Drive in which the timber guardrail was encroaching. ~~ _^ Longridge Subdivision was approved prior to the reduction of right-of-way width adopted by the Virginia Department of Transportation in the 1996, Virginia Department of Transportation Subdivision Street Requirements (Regulation 24 VAC 30-90-10 et seq.) and was concurrently adopted by Roanoke County by Ordinance 121295-11 amending and reenacting Section 17-3. "Design Requirements Generally" of Appendix B, subdivisions of the Roanoke County Code by providing for certain amendments to subdivision street standards. The remaining right-of-way of Longridge Drive upon vacating the said portion of right-of-way meets the state and county requirements. In order for Longridge Drive to be accepted into the state secondary road system, The Virginia Department of Transportation (VDOT) requires that the right-of-way be free and clear of any third party rights or encumbrances. The vacation of the portion of right-of-way of Longridge Drive would eliminate the existing encumbrance, timber guard rail. Roanoke County is requesting that the described portion right-of-way be vacated in accordance with Chapter 22, Title 15.2-22-72.2, Code of Virginia 1950, as amended. First reading of the proposed ordinance was held on January 12, 1999. A public hearing and second reading is scheduled for January 26, 1999. County staff recommends that the Board of Supervisors adopt the proposed ordinance to vacate the referenced portion of right-of-way of Longridge Drive to ensure acceptance of Longridge Drive into the state secondary road system. BMITTED BY: APPROVED BY: Arno Covey, irector Elmer C. Hodge Department of Community De elopment County Administrator ACTION Approved Denied Received Referred To Motion by: c: Paul Mahoney, County Attorney VOTE Harrison Johnson McNamara Minnix Nickens 2 No Yes Abs ! "~" (~3 N OP TIC ~ PROPERTY OF 1~OTE: ~ F,pAAIK. D. POR'ERJ, IlI &~ gEVE2GY v, Potzr~~ 1. The hatched area ofright-of--way Q ~, - ~ 70, 434 hO. FT. e Q ~ PAf2GE~ "G-1'' of Longridge Drive to be vacated ~, ~ P g, -e , p~, t68 ~ and combined with and made a ~ z ~, ~ w RREA ti o _ grOR,MvYAT'ERJ MAU~C7EMErV7 part of Parcel C-1 tormwater ..~ s a ~ ~ Management Easement). = ~ ~ ~ ~ EXtSTtNG r~,ZAtr1AGE EgScMENT ~ ~ ~' m EXltiT 30' MtNfMVM gUt~ratNG GiNE I / ~ / o ~ ~ EXt9T 1h' pu~i~1G c/l/OITY E5M'7. X ------- I /~/ I ~ ~ ._ - -- 2 5 2~° 06'5!" BOA ~ ~ ---- tY 2f ° 24' 05"E , t 00.46' 3 1~ gU~1 EX15T iNG C7vAR~~l~ o Right-of--Way to be vacated, see Note 1 upN~~R,f ~~~ ~Rrl /~ Request to Vacate a portion (0.007 ac.) Of Right-of -~Vay Of Longridge Drive Recorded in Plat Book 18, Page 19 Longridge Subdivision Combine with Parcel C-1 (Tax parcel: 76-01-2-31) Plat Book 18, Page 168 Longridge Subdivision Request to Vacate a portion (0.007 ac) ~ ROANOKE COUNTY of Right-of--Way of Longridge Drive DEPARTMENT OF Recorded in COMMUNITY DEVELOPMENT Plat Book 18, Page 19 Loncridge Subdivision ~ ,r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 ORDINANCE VACATING A PORTION (0.007 ACRE) OF RIGHT-OF-WAY ADJOINING PARCEL "C" ON LONGRIDGE DRIVE DEDICATED ON PLAT OF LONGRIDGE SUBDIVISION, PLAT BOOK 18, PAGE 19, AND FURTHER SHOWN ADJOINING PARCEL "C-1" ON RESUBDIVISION PLAT OF LONGRIDGE SUBDIVISION, PLAT BOOK 18, PAGE 168, IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled `PLAT OF RE-SUBDIVISION FOR FRANK D. PORTER, III & BEVERLY V. PORTER AND THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, CREATING HEREON "LONGRIDGE"' dated May 19, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 18, page 19, the owner dedicated a 50-foot right-of--way known as Longridge Drive; and, WHEREAS, Longridge Drive is further shown on `PLAT OF RESUBDIVISION FOR FRANK D. PORTER, III & BEVERLY V. PORTER CREATING THEREON `NEW LOTS 21A THRU 29A AND NEW PARCEL C-1'..." dated March 27, 1996, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 168; and, WHEREAS, a timber guardrail has been installed within the right-of--way of the subject portion of Longridge Drive, along the western properly line of Parcel "C-1," which is designated as a stormwater management area (Plat Book 18, page 168), formerly Parcel "C" (Plat Book 18, page 19); and, WHEREAS, the Petitioners, Frank D. Porter, III and Beverly V. Porter ,are the developers of Longridge subdivision and are the current owners of Parcel "C-1," designated on the Roanoke County Land Records as Tax Map Number 76.01-2-31; and, WHEREAS, as a result of the encroachment of the timber guardrail into the subject portion of right-of- way of Longridge Drive, the Petitioners have requested that a portion of Longridge Drive, along the western property line of Parcel C-1, be vacated pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended); and, C,.p WHEREAS, the Petitioners have agreed that the vacated portion ofright-of--way will be combined with and made a part of Parcel "C-1" (the stormwater management area); and, WHEREAS, this vacation, subject to the conditions herein, will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by §15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on January 12, 1999; the public hearing and second reading of this ordinance was held on January 26, 1999. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That a portion of Longridge Drive, (0.007 acre) extending along the western boundary of Parcel "C-1", being designated and shown as "Right-of--Way to be vacated..." on Exhibit A attached hereto, said right- of-way having been dedicated on the resubdivision plat entitled `Plat of Resubdivision for Frank D. Porter, III & Beverly V. Porter and the Board of Supervisors of Roanoke County, Virginia creating hereon "Longridge"' dated May 19, 1995, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 19, and being further shown on plat entitled "PLAT OF RESUBDIVISION FOR FRANK D. PORTER, III & BEVERLY V. PORTER CREATING THEREON `NEW LOTS 21A THRU 29A AND NEW PARCEL C-1'..." dated March 27, 1996, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 168, in the Windsor Hills Magisterial District of the County of Roanoke, Virginia, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the following conditions: a. That fee simple title to the vacated portion of Longridge Drive shall vest in the owner of the abutting property (Parcel "C-1") as provided in §15.2-2274 of the Code of Virginia (1950, as amended), and subject to the condition that the vacated area of land shall be added and combined, by deed or by plat, to said abutting property, in compliance with the Roanoke County Subdivision and Zoning Ordinances, and other applicable laws and regulations. b. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner; and, 2 ~. ~""' 2. That the County Admuustrator, an Assistant County Administrator, or any County Subdivision Agent is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). G: WTTORNEl'~VLH~AGENDA~L,ONGRIDG.ORD AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 RESOLUTION 012699-16 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Executive Session ~_ ~ ~!~Illillllllilllllllilllililllllllllllillllilllllllllilllllllllllllliilllllilllllllllllillllllllillllllllliiiillllilllililllll~ .~-;e~a e: ~ . ~ ~~ .. `"..~ ~ /// ~ V - AGENDA ITEM NO. ;. _ '' r~. s moo. ~ '..wis ~ ~~ ~ + APPEARANCE REQUEST sni was ~~ S y _ ~_ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS ~,.. _ <,~. _ SUBJECT: F' ~ ,1 ~ r ~ s ~~-},--„- ~ i v~ i n. i /`rvn T7 ! M ~ a" G D l~ S-7 ~ ~`h y~~~ n ~ ~~ ~~ wYr ~~ a .~ ..a. ~~ ~~ "~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: -' ,_ c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c ,~ decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority oi~the Board to ;= do otherwise. _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. :... i' - ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. __ ,; ~ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. i _ 7~ - PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK i ~ ~ ~ mlillllllllillllillllllllilllilllilllllllliillllllllillllllllllilliillllllilllilllllliliilililllllllillllllllllllillllilllllllli~ ~~IIIIIIIIIIIilllllllllllllllllllllllllllilllllllllllllilllllllilillllllllllllllllllllllllillllllllllllllllllllllillllillllllllll~ ~r~ _ ~' AGENDA ITEM NO. a~~. ~~. .:~ ~,~ -- APPE CE REQU~T ,+ PUBLIC BARING OR .~ SUBJECT: ~.. ,~. .:_ ,~ I would like the Chairman of the :,. ~,~ meeting on the above matter so WHEN CALLED TO THE LECZ FOR THE RECORD. I AGRE BELOW: r_ z_ ^ Each speaker will be giv ~,~ whether speaking as an n decide the time limit bases and will enforce the rule i do otherwise. ^ Speaker will be limited Questions of clarification .~.. ^ All comments must be dii speaker and audience me ::~ ^ Both speakers and the au ..~ ^ Speakers are requested t~ ~.= with the clerk. ^ INDIVIDUALS SPEAKIN SHALL FILE WITH THE ALLOWING THE INDIVI PLEASE PRINT LEGIBI i s ~~ a ~_ +~ ~~ s i, NAME (~ hC~ s ADDRESS ~~ i ~~ s PHONE ~ ~~ mllillllllllllliillilllllllllililiillllll 111 l Ilillllll ..~ f, DINANCE Y''~~CITIZENS COMMENTS Board of Supervisors to recognize me during the that I may comment. 'ERN, I WILL GIVE MY NAME AND ADDRESS E TO ABIDE BY THE GUIDELINES LISTED en between three to five minutes to comment ~dividual or representative. The Chairman will I on the number of citizens speaking on an issue, mless instructed by the majority of the Board to to a presentation of their point of view only. may be entertained by the Chairman. ected to the Board. Debate between a recognized tubers is not allowed. dience will exercise courtesy at all times. ~ leave any written statements and/or comments G ON BEHALF OF AN ORGANIZED GROUP CLERK AUTHORIZATION FROM THE GROUP DUAL TO REPRESENT THEM. .Y AND GIVE TO THE CLERK 1 I~Ilillillllllllllllllllillllllllliiilllillliilllllliililiililllillllliiii~111 (~ AN ~. - ~• z c~ 1838 P.O. BOX 29800 5204 BIGRNARD DRIVE ROANOKE, \/IRGINIA 24018-0798 MARY H. ALLEN, CMC BRENDA J. HOLTON CLERK TO THE BOARD (•`~40) 772-2005 DEPUTY CLERK Internet E-Mail: mallen@www.co.roanoke.va.us FAX (540) 772-21 93 Internet E-Mail: bholton@www.co.roanoke.va.us J nuary 27, 1999 Mr. Arthur M. Whittaker, Sr. 4169 Woodridge Drive, SW Roanoke, VA 24018 Dear Mr. Whittaker: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Roanoke Regional Airport Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. am pleased to inform you that, at their meeting held on Tuesday, January 26, 1999, the Board of Supervisors voted unanimously to re-appoint you as a member of the Roanoke Regional Airport Commission for another four year term. Your new term will become effective onFebruary 10, 1999, and will expire on February 10, 2003. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered riot to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H: Allen, CMC/AAE Clerk to the Board of Supervisors Enclosure cc: Steven A. McGraw, Clerk, Circuit Court Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport Mary F. Parker, Clerk, Roanoke City Council ® Recycled Paper a AN ,~- ~ ~ ~ , ~ z ``' ~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 CLERK TO THE BOARD (703) 772-2005 FAX (703) 772-2193 January 27, 1999 Dr. Fred P. Roessel, Jr. Executive Director Blue Ridge Community Services 301 Elm Avenue, SW Roanoke, VA 24016-4026 Dear Dr. Roessel: BRENDA J. HOLTON DEPUTY CLERK This is to advise that, at their meeting on Tuesday, January 26, 1999, the Board of Supervisors voted unanimously to ratify the revisions to the by-laws of the Blue Ridge Community Services Board of Directors. These by-laws were adopted by the BRCS Board of Directors at their December 3, 1998 meeting. If you need further information, please do not hesitate to contact me. Sincerely, ~• C~. Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: Clerk, Vinton Town Council Clerk, Roanoke City Council Clerk, Salem City Council Clerk, Botetourt County Board of Supervisors Clerk, Craig County Board of Supervisors ® q~~ p~ DRAT - 1/21/99 - 1:00 P.M. ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JANUARY 26, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: The Honorable H. Odell "Fuzzy" Minnix Roanoke County Board of Supervisors 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation upon the retirement of Joan A. i Nelson, Social Services Department. D. BRIEFINGS E. NEW BUSINESS 1. Approval of the 1999 Board Appointments to Committees, Commissions and Boards. (Mary H. Allen, Clerk to the Board) 2. Request to enter into a contract to accept X50,000 grant from the Fifth District Regional Alliance for Regional Competitiveness funds to assist in implementing the Blue Ridge Parkway Orientation/Interpretation Center. (Joyce Waugh, Assistant Director of Economic Development) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA 1. First reading of ordinance to rezone 14.7 acres from AG-1 to R-1 to construct single family detached residences, located on the west side of Wildwood Road, north of I-81, Catawba Magisterial District, upon the petition of Wildwood Development, Inc. 2. First reading of ordinance to rezone 11.66 acres from C-2 conditional to C-2 conditional to amend the existing condition and obtain a Special Use Permit to construct a 160 foot cellular monopole tower, located at 925 North Electric Road, Catawba Magisterial District, upon the petition of Triton PCS (Pinkerton Chevrolet). 3. First reading of ordinance authorizing a Special Use Permit to construct a 120 foot cellular monopole tower, located at 1887 Electric Road, Windsor Hilis Magisterial District, upon the petition of Triton PCS (Good Shepherd Church). 4. First reading of ordinance authorizing a Special Use Permit to construct a 40 foot addition to an existing monopole tower, located at 4135 Main Street, Catawba Magisterial District, upon the petition of Triton PCS (VHest Main). s 5. First reading of ordinance to rezone 3.77 acres from C-1 Conditional to C-2 conditional to construct a restaurant, located on the north side of Electric Road, east of Colonnade Corporate Center 11, Windsor Hills Magisterial District, upon the petition of Blue Ridge Cafe, LC. G. FIRST READING OF ORDINANCES 1~. First reading of ordinance authorizing the Carvin Creek Hazard Mitigation Project. (George Simpson, Assistant Director of Community Development) 2. First reading of ordinance to vacate, quitclaim and release the major portion of a 15' sanitary sewer easements across property of Cave Spring Baptist Church located in the Windsor S~ Hills Magisterial District. (Arnold Covey, Director of Community ~ Development) H. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the conveyance of Well Lot #1 in Section 1, Campbell Hills, to Thomas, Ltd. (Paul Mahoney, County Attorney) I. APPOINTMENTS 1. Task Force for Senior and Physically Challenged Citizens J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT A ENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -January 4, 1999. 3 2. Confirmation of Committee Appointments to the Roanoke Regional Airport Commission. 3. Acceptance of a grant from Bureau of Justice Assistance for Data Imaging. 4. Acceptance of a V-Stop grant from the Department of Criminal Justice for prevention and investigation of violent crimes against women. .i~~ 5. - ~~' /N'',- " lL- D Acceptance of Carlsbad Circle and a portion of Bloomfield Avenue into the Virginia Department of Transportation Secondary System. Ratification of revisions to the Blue Ridge Community Services Board of Directors By-laws. Request from Schools to appropriate $889.84 Goals 2000 Educate America Grant for technology training. Request from Schools to appropriate $39,084.29 Goals 2000 Educate America Grant to purchase Windows 98 Computers. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1,, General Fund Unappropriated Balance Capital Fund Unappropriated Balance Board Contingency Fund 4 4~ Future School Capital Reserve 5. Statement of the Treasurer's Accountability per Investments and Portfolio Policy as of December 31, 1998. 6. Report of Claims Activity for the Self-Insurance Program. O. CITIZEN COMMENTS AND COMMUNICATIONS P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Discussion on proposed changes to the Procurement Ordinance. 2 Sewage Treatment Facility Status Report and discussion on cost overruns. 3. Review of 1998 Economic Development Activity Report Q. EXECUTIVE SESSION pursuant to Code of Virginia Section 2.1-344 A (3) acquisition of real estate for public purposes; 2.1-344 A (7) consultation with legal counsel concerning specific legal matter, Gainsharing Contact with the Town of Vinton. EVENING SESSION (7:00 P.M.), R. CERTIFICATION RESOLUTION S. SECOND READING OF ORDINANCES 1. Second reading of ordinance amending the Roanoke County Procurement Code, Sections 17-86, 17-88, 17-90, 17-91, 17-91.1, 17-92, and 17-93, to increase purchasing limits. (Elaine Carver, Director of Procurement) (CONTINUED FROM JANUARY 12, 1999 BECAUSE OF TIE VOTE) T. PUBLIC HEARING AND SECOND READING OF ORDINANCES 5 1. Second reading of ordinance to obtain a Special use Permit to construct a private stable, located in the 4100 block of Garst Mill Road, Windsor Hills Magisterial District, upon the petition of David Sult. (Terry Harrington, County Planner) 2. Second reading of ordinance to obtain a Special Use Permit to allow adrive-through restaurant, located at 3944 Brambleton Avenue, Cave Spring Magisterial district, upon the petition of Grant Avenue Development, Inc. (Terry Harrington, County Planner) 3. Second reading of ordinance to rezone 11.93 acres from AG-3 to AR and obtain a Special Use Permit to allow a 9-hole golf course, located on the 2600 block of Rutrough Road, Vinton Magisterial District, upon the petition of Randall Wayne Brown. (Terry Harrington, County Planner) 4. Second reading of ordinance authorizing the conveyance of 0.251 acre (Tax Map Parcel 77.13-5-30) and 0.254 acre (Tax Map Parcel 77-13-5-31) of real estate to the Home Depot, Inc. (Paul Mahoney, County Attorney) 5. Second reading of ordinance amending and reenacting portions of Chapter 5, Animals and Fowl, of the Roanoke County Code to increase the fees for boarding of animals. (John Chambliss, Assistant Administrator) 6. Second reading of ordinance to vacate a portion of the right-of- way of Longridge Drive, and for that right-of-way to be combined with and made a part of Parcel C-1 for stormwater management easement, Windsor Hills Magisterial District. (Arnold Covey, Director, Community Development) U. REPORTS AND INQUIRIES OF BOARD MEMBERS V. CITIZENS' COMMENTS AND COMMUNICATIONS W. ADJOURNMENT 6 PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on January 26, 1999, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the session beginning at 7:00 p.m., will hold a public hearing on the following: ORDINANCE AUTHORIZING THE CONVEYANCE OF 0.251 ACRE PARCEL OF REAL ESTATE (TAX MAP PARCEL 77.13-5-30) AND 0.254 ACRE PARCEL OF REAL ESTATE (TAX MAP PARCEL 77.13-5-31) TO THE HOME DEPOT, INC. All members of the public interested in the matters set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of the ordinance is on file and is available for public inspection in the office of the Clerk of the Board of Supervisors, whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Paul M. Mahoney County Attorney Roanoke County, Virginia Publish on the following dates: January 12, 1999 January 19, 1999 Send invoice to: Board of Supervisors P. O. BOX 29800 Roanoke, VA 24018-0798 ATTENTION: MRS. MARY ALLEN ~_ '.-1_~-_ . . ~% C O V E R FAX S H E E T To: Shirley Campbell Faz #: 981-3415 Subject: Legal Ad -Vacation of Portion of Longridge Drive Date: January 8, 1999 Pages: 2, including this cover sheet. COMMENTS: Following is the C~~ECTED LEGAL, AD for vacation of portion of Longridge Subdivision (Frank D. Porter and Beverly V. Porter) Notice is hereby given by all interested parties that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, January 26, 1999, in the Board Meeting Room at the Roanoke County Administration Center, 5204 Bernard Drive, S.W., on the petition of Frank D. Porter and Beverly V. Porter requesting vacation of a portion (0.007 acre) of right-of--way adjoining Parcel "C" on Longridge Drive dedicated on plat of Longridge Subdivision, Plat Book 18, page 19, and further shown adjoining Pazcel "C-1" on resubdivision plat of Longridge Subdivision, Plat Book 18, page 168, in the Windsor Hills Magisterial District. A copy of the documents related to this request may be examined in the office of the Department of Community Development, located at the Roanoke County Administration Center. Given under my hand this 8th day of January, 1999. ~ / ~`d , Mary H. Allen, CMC/AAE, Clerk to the Board Roanoke County Board of Supervisors From the desk of... Wanda G. Riley, CPS Senior Administrative Secretary Roanoke County Attorney's Office P.O. Box 29800 - 5204 Bernard Drive, SW Roanoke, vrginia 24018-0798 540-772-2071 Fax: 540-772-2089 classified advertising oaoo/oo 'R 540.981.3415 ~'i Jan. 11, 1999 C3:54PM The Roanoke Times Acd: 7722003COUN Name: COUNTY OF ROANOKE On Hold Product Code Tear Sheets ^ Ad Killed PO # Comments Reason for Discount Q.OQ Words....... 143 Ptx~ 132.46 end In ttre mater= ~ forth abo+e may appear antl oe o.OU Lines........ 37 DI9COUrlt 0.00 neartl az zne nme err] place Q p0 Depth. """ 37.QQ Commis 0.00 aftlrocad. A copy ar sin tali ears of tro Columns...... 1 Net 132.46 otlrrorco a on rrlo antl ra avaibbla for pubic irnpootion Q, QQ Graphic..... 0 St Tax 0.00 In the affbe of the Cla i+of the Bcard of Suparvixro, whose Q. QQ ~ St Words. 0 Fed Tax 0.00 offioo m boated at 6244 En- nerd Crlx, Roand~e, Y':r~+ina. Free Da 0 y ^ Boxed Ad Total 132.46 F`aul M. Mahoney GCUm~AttO1RY i i R l C Yr Paymerrt 0.00 anty, aano g Y n e tlooas~,a- Copy Line PUBLIC NOT ICE Pie App Cr. 0.00 Sort String ~~~ 0 ~ PUBLIC NCTICE Ph: 5407722003 Class Rate: Disp Rate: pkax ~ ad+iaed tr~i the 9oard of Saperviaars of P. O. 29800 Credrt Status: Roanoke G~,nk,~, v:~lne, ~ ~~ MARY H. ALLEN, CLERK T rneetiry; on January 26, asss, attnel~arwkeGOUntyAtlmin• ROANOKE VA 24018 Reply Request Ishailon Ge rle r, 5204 BErrra rtl DrNe, fioaroloe,vv~ln~,atthe 92~1on oeglnninPaz 7:07 p.m., Paytype BL Rate LE Legals Rep: 35 <~ folbwi? p~deL ro><ti~ an ~ DRDINANC{ AIufFNDINC AND Source PH Class 10 Legals ^ TFN CHAPTERIN6, A.NIMALSNAND COUtiLfY GODEHTO RNCREASE Start 1112!99 Days 2 Rate Iss 2 Stop i/19/99 THE FEES FCR etuRDINSr OF r ANINYILS AllmembErsofthe udlclrieer• 6111 Adid: 105438` Editions DC, classified advertising oo~0oi~~, 'li'54D-981-3415 D>~ Jan. i 1.1999 ~3~56 PM !~ili The F~oanoke Times Acd: 7722003COUN Name: COUNTY OF ROANOKE PUBLIC NCTICE Ph: 5407722003 Class Rate: Disp Rate: Pkaee ba adheed tha{ {hie 8vard of 8uperviaor3 of P. O. 29800 Credit Status: Raorwke courrty, v~~nA, a{ ~~ meetin~onJanuery26, 1,966, MARY H. ALLEN CLERK T a{{hrcibancNaCvuntyAdmin• ROANOKE , VA 2401$ l Re uest Re v NelROaronler'Yl~rp~ln4t~atrtfe y q p ~esslon 17eplnnln,at 7:Cn D. m., Paytype BL Rate LE Legals Rep: 35 will hotl a putbk haaring on {hafolbwing. G RGIf9ANCE AlJTHO RIZIgG THE SOUriCe PH Class 10 Legals ^ TFN PARCEL OF~E4L ESTATE (fex MAP PARCEL 77.13.534}AN6 Start 1!12199 hays 2 Rate ISS 2 Stop 1119/99 0.964 ACRE PARCEL OF RE4L ESTATE {TAX MAF PARCEL 77,L9.551~ TO THE HdME ~~ Words....... 149 Prj~ 136.04 DEPOT, INC. Allmemberavfthe public irrier• end in {he ma!Eers xt fvr{h 0.00 Lines........ 38 Discount 0,00 aDOUe rnaY aDDeal and de p pp Depth....... 38.00 Commis 0.00 hoaro at tho tl rna ana place aforesaid. . Columns...... 1 N et 136.04 A coDY oT the full te:ct oY tM1e odlna,po ~ on tllo ~r~ ~~ Q~ Graphic..... Q ~ St Tax 0 ~ 'wrbbb fw publb inapoo+icn n ih~a off co of {ha Ciar 4 of { iu ~,OQ St Words. C Fed Tax 0.00 Bra rd al Suparuiaora, whoco vffioe a boated at 6244 Ekr• inoa i Fb ndre Yir d 6 Free Day 0 ^ Boxed Ad Totai 136.04 . r , ~ ner x, a ~I~A~ rc^eY C~ Payment 0.00 a ~r~ vkLina 1 Copy Line PUBL IC NOTICE Pfe App Cr. 0.00 ~6i 1Q'543 Sort String Balance 0.00 On Hold Product Code Tear Sheets ^ Ad Killed PO # Comments Reason for Discount Adid: 105439 Editions DC, cleseified advertising QoroorQa 'R 540-981-3415 ~ Jen. 11, 1999 01'00 PM ~1l1 The Raanoke Times Acct: 7722003GOUN Name: COUNTY OF ROANOKE PUBLIC NOTICE Ph: 5`107722003 Class Rate: Disp Rate: Rleex br ad~<ixd iMi tlx P. O. 29800 Credit Status: Board of 6upervieors of Roanoke ca,rity, v:~lni~, at ~~ MARY H. ALLEN. CLERK T meetir~onJanuary26, 1469, attNeROanotieDOUntyAtlmlr• ROANOKE VA 24018 l Re uest Re p15Z~tItlRn~t~r~~r,~~~ i~ee y p q seselon beginningat 7:00 p. m., Paytype BL Rate LE Legals Rep: 35 t~ fole~;~gp~tl~ ~~r~~ ~r ORCINANCE AI~tIDING AND Source PH Class 10 Le aIs 9 ^ TFN REENACTING A PORTION OF CHAPTER 6, ANIMALS AND FOWL OF THE RDANOKE A Start 1112199 Days 2 Rate tSS 2 Stop 1/19t~J9 THE 6B FDR BCiARDING DF AN I NNLf3 Q.QQ Words....... 143 Pr~ee 132,0 A! I rt1e mbef S Of t ne pu 01IC I Me t esied in the metiers xt forth Q.QQ Lines........ 37 pjc,,UpU~ 0.00 aDOOe may appeal antl be nea~d at tltie tlme ana place QQ Depth....... Q 37.0Q Commis 0.00 aioracaid. A copy cT fro full eaoe of 2ha . Columns...... 1 Net 1,j2.46 oralnarco ~ on fuo and iQ a»itst:la for puble iropaotion Q. QQ Graphic..... 0 5t Tax 0.00 i n 4he off ce of the Cln k of the Board of Euporwooro, whnao Q' QO St Words. 0 F Tax ed 0 ~ offioa m boaeod ai 6'2Aa Bar. Hard Drix; fioand~e, YirYin'e. Free Day 0 ^ Boxed Ad Total 132.46 PaW A4 h+~lgfrey ' a u A x o ~ Payment 0.00 l , Y rLinia R a r C ou cloa4se9, Copy Line PUBLIC NOTICE Ple App Cr. 0.00 Sort String ~~~ 0 ~ On Hold Product Code Tear Sheets ^ Ad Killed PO # Comments Reason for Discount Editions DC, Adid: 105438E claeaifiedadvertieing 'R 540.991.3415 ~ Jan. 11, 1999 CD9~39AM pi11 aarooroo - The Roanoke Times Acct: 5409898511PORT Name: PORTER, FRANK, III ' Adid LEGAL NO71CE Ph: 5409898511 Class Rate: Disp Rate: riotn~ b hereby siren by all interested parlie3 Thai the 5007CARRIAGE DR. Rcanvlae county soard of Credit Status. OK Supervisors rrill hold a puNic ROANOKE VA 24018 Paytype BL Rate LE Legals Souroe PH Class 10 Legals Start 1112199 Days 2 Rate Is a. as Words....... a.oo t.ines........ a. ao Depth....... Golumns...... o. ao Graphic..... a.aa St Words. Free Day 0 ^ Boxed Ad Copy Line LEGAL NOTICE Notl Sort String On Hold Product Code ^ Ad Killed nearlnYat their 7:04 D•m. 5e3- aron on 7uoaC>y, ~nnrory ~C, Re Iv Re UeSt >9~, h the soars Meenrrr P l q Roam at tre Pnarobe County Re : 35 Adminiakraiion Cancer, 6Q04 i S W th B d D p aror r ,e . on e paiitcn d Frank D, I~wiar and ^ TFN Baroriy V. Pow: roquwting VaO at lOn Of a pO rtlOn (4.047 acres of tlpht•ot•vsy adplnlrrp s r, ~ Stop 1119199 Pawl1 ~ti~" On DR~fd~ Dfite dediwied on plat of LonrridLe SubOMlslon, PrSt Sook 18, 161 p(jp!~ 150.38 Pam 1la, ana turtrar srrown adphln~ Paroel ^G1' on rasa htlN6a17n pGt at Longritlgo G~ Df~unt 0.~ Bubd rriaic n, Pb# Book 18, a2.oa Commis O OQ pp~a~! 168, in the W;ndxr Hilb Magwtarial D'utriat Aoopyof 1 Net , 150.36 tha dooumants ro!a#m b #hit rl~uat ma, ~! l~mmnlcl in 0 St Tax 0.00 the office oT me Department of Oommunity Development, 0 Fed Tax ~.~ located at t he Roanoke Cb unty AtlmintrtranonCenter. m hard ihia Eth n undar ° Total 150.36 n y ; d ~ „n,~ ~. ~~rk ~u~tE Payment 0.00 , to`na ~r~' App Cr. 0.00 Roanoke Oa~niy Board of 5uparviaoro BalarX'.e 0.00 i1064;i13~ Tear Sheets PO # Comments Reason for Discount Editions DC, 105434; Please... ^ Read ^ Handle ^ ApprovE LE ROANOKE COUNT The Roanoke County Board of Tuesday, January 26, 1999, in the Administration Center, 5204 Bernard Di obtain a Special Use Permit to constr Garst Mill Road, Windsor Hills MagistE And... ^ Forward ^ Return ^ Keep or Recycle ^ Review with Me From: 7°14 °~ ~~ Date: A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: January 6, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, January 12, 1999 Tuesday, January 19, 1999 Direct the bill for publication to: David Sult 2650 Willowlawn St Roanoke, VA 24018 (540) 776-0658 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, January 26, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Grant Avenue Development Inc. to obtain a Special Use Permit to allow adrive-through restaurant, located at 3944 Brambleton Avenue, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: January 6, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, January 12, 1999 Tuesday, January 19, 1999 Direct the bill for publication to: Grant Avenue Development Inc. c/o Ed Natt PO Box 20068 Roanoke, VA 24018 (540) 774-1197 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, January 26, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Randall Wayne Brown to rezone 11.93 acres from AG-3 to AR and obtain a Special Use Permit to allow a 9-hole golf course, located in the 2600 block of Rutrough Road, Vinton Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: January 6, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, January 12, 1999 Tuesday, January 19, 1999 Direct the bill for publication to: Randall W. Brown 2603 Rutrough Rd Roanoke, VA 24014 (540) 342-4022 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on January 26, 1999, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the session beginning at 7:00 p.m., will hold a public hearing on the following: ORDINANCE AMENDING AND REENACTING A PORTION OF CHAPTER 5, ANIMALS AND FOWL, OF THE ROANOKE COUNTY CODE TO INCREASE THE FEES FOR BOARDING OF ANIMALS All members of the public interested in the matters set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of the ordinance is on file and is available for public inspection in the office of the Clerk of the Board of Supervisors, whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Paul M. Mahoney County Attorney Roanoke County, Virginia Publish on the following dates: January 12, 1999 January 19, 1999 Send invoice to: Board of Supervisors P. O. BOX 29800 Roanoke, VA 24018-0798 ~L1~21'J 3: 0~~0 ATTENTION: MRS. MARY ALLEN LEGAL NOTICE Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, January 26, 1999 in the Board Meeting Room at the Roanoke County Administration Center, 5204 Bernard Drive S. W. on the petition of Frank D. Porter and Beverly V. Porter requesting vacation of a portion (0.007 acre) of the right-of- way of Longridge Drive recorded in Plat book 18, Page 19, of Longridge Subdivision, and that said portion of right-of-way be combined with and make a part of Parcel C-1 (stormwater management easement), Plat Book 18, Page 168, located in the Windsor Hills Magisterial District A copy of the documents related to this request may be examined in the office of the Department of Community Development, located at the Roanoke County Administration Center. Given under my hand this 6th of January , 1999. • ~-~-~s/ Mary H. Allen, CMC/AAE, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON Tuesday, January 12, 1999 Tuesday, January 19, 1999 Mail affidavit to: Mary H. Allen, Clerk to the Board County of Roanoke P. 0. Box 29800 Roanoke, VA 24018 Direct the bill for publication to: Frank and Beverly V. Porter, III 5020 Grandin Road Ext. SW Roanoke, VA 24018 MEMO To: Mary Allen, Clerk to Board of Supervisors From: Arnold Covey, Engineering and Inspections Subject: Legal Notice Date: January 5, 1999 Please advertise the following notice in The Roanoke Times: Request to vacate a portion (0.007 acre) of the right-of-way of Longridge Drive recorded in Plat Book 18, Page 19, of Longridge Subdivision, and that said portion of right-of-way be combined with and make a part of Parcel C-1 (stormwater management easement), Plat Book 18, Page 168, located in the Windsor Hills Magisterial District. Thank you. PLEASE BILL: Frank and Beverly V. Porter, III BY-LAWS for BLUE RIDGE COMMUNITY SERVICES ARTICLE I The name shall be BLUE RIDGE COMMUNITY SERVICES. ARTICLE II PURPOSE Section 1. To serve as an operating CSB providein a system of comprehensive community mental health, mental retardation and substance abuse services under local control. Section 2. To relate and integrate existing and planned programs. Section 3. To assure quality service and continuity of caze in the areas of emergency services, case management ,prevention, case finding, consultation, diagnosis, treatment, caze, training, prescreening, case and rehabilitation by the establishment of new programs under direct administration of the Blue Ridge Community Services Board where current programs are non-existent or inadequate, or by entering into affiliatory agreements with agencies already providing services for the enhancement of those services, or for the creation of such services. Section 4. To provide continuing education to the public, ongoing research, training of personnel and evaluation of ongoing programs. ARTICLE III MEMBERSHIP Membership shall number sixteen, with three members each from the Cities of Roanoke and Salem and the Counties of Botetourt and Roanoke, and one member from the County of Craig. Three members at large are to be recommended by the Board and must be ~~ jointiy appointed by the five jurisdictions. One third of the appointments to the Board shall be identified consumers or family members of consumers at least one of whom shall be a consumer receiving services. The Boazd shall inform the member governments of the number of Board members in each of the above cate og_ ries prior to each appointment cycle This Board shall represent the Cities of Roanoke and Salem and the Counties of Botetourt, Craig, and Roanoke who shall appoint Board members and shall notify the Boazd of appointees. The term of office shall be for three years from the first day of January of the yeaz of appointment. Terms of office will be staggered to provide that no more than six terms expire in a given year. Any adjustment to the expiration date or current terms will be accomplished by attrition through expiring terms or other vacancies. Vacancies shall be filled for the unexpired term. No person shall be eligible to serve more than ewe three successive three year terms, provided that persons heretofore and hereafter appointed to fill vacancies may serve twe three additional successive terms. Any member of the Board may be removed .,b« °°~~°~* ^~ included in the performance contract submitted to the participating governments; provided, further, that such collected fees shall be used only for community mental health, mental retardation and substance abuse purposes. Section 10. To accept or refuse gifts, donations, bequests or grants of money or property from any source and utilize the same as authorized by the political subdivisions, of which it is an agency. Section 11. To seek and accept funds through State and Federal grants and maintain aline of credit sufficient to maintain the day-to-day operations of the programs under its jurisdiction. Section 12. To maintain and promote awareness among the membership of a Board Orientation Manual. Section 13. To ensure that the financial records of Blue Ridge Community Services are audited annually bean independent auditor approved b the City of Salem serving as fiscal a_ eg nt by agreement of the participatinggovernments ,and that the auditor's report is submitted to the political subdivisions, of which it is an agency and to the Department of Mental Health, Mental Retardation, and Substance Abuse Services. ARTICLE V OFFICERS Section 1. Officers of this Board shall be Chairman, Vice-Chairman, Secretary and Treasurer. Section 2. The duties of the Chairman shall be: a. To preside at all meetings of the Board and the Executive Committee. b. To appoint all committees deemed necessary for the operation of the Board as as authorized by the Board. c. To work closely with the Executive Director and staff. d. To perform any other duties determined by the Board. e. To keep the Commissioner of Mental Health, Mental Retardation, and Substance Abuse Services appropriately informed of the activities of the Board. Section 3. 'The Vice-Chairman shall, in the absence of the Chairman, perform the duties of the Chairman and any other duties assigned by the Board. Section 2. It shall be the duty of .this Committee to conduct the necessary business between meetings of the Boazd. All actions taken aze subject to ratification at the next regulaz meeting of the Boazd. Section 3. It shall be the duty of this committee to conduct an annual evaluation of the Executive Director for presentation to the full Board and to act for the Boazd in contract negotiations with the Executive Director. ARTICLE IX STANDING COMMITTEES The Chairman of the Boazd and the Executive Director will be ex-officio members of all committees to which they are not specifically appointed. There shall be the following standing committees, whose function shall be advisory to the Boazd: Section 1. Budget and Finance. This Committee shall review the budgets, financial affairs and policies, and audit reports of the agency and its subcontractors and make recommendations to the full Boazd. In addition, it shall aid in the presentation of budgets at vazious levels of governments. Section 2. Community Relations. This Committee shall implement a program of information for the various agencies and governments and the public in conjunction with the Executive Director. Section 3. Mental Retardation Committee. This Committee will review community mental retardation programs and make recommendations to the Board for the enhancement of mental retazdation services. In addition, this Committee will participate in the Boazd's planning process for the Mental Retazdation program azea. Section 4. Fer`son;iel Committee. The function of this`committee is to review and make recommendations to the Board concerning personnel policies and guidelines. Section 5. Mental Health Committee. This Committee will review community mental health programs and make recommendations to the Board for the enhancement of mental health service. In addition, this Committee will participate in the Board's planning process for the Mental Health program area. Section 6. Substance Abuse Committee. This Committee will review community substance abuse programs and make recommendations to the Boazd for the enhancement of substance abuse service. In addition, this Committee will participate in the Boazd's planning process for the Substance Abuse program area. indemnification provided for in this section, in such amounts and on such terms and conditions as the Board of Directors may deem reasonable. ARTICLE XI CONSUMER INVOLVEMENT It shall be the policy of this Board to encourage, and be receptive to, consumer involvement. Meetings of the Board shall be open to the public. Liaison with identified consumer groups will be maintained to facilitate optimum consumer involvement. Periodic reports (such as the Blue Ridge Community Services Annual Report, Newsletter, and evaluation reports) will be available to the public, and copies distributed to appropriate consumer organizations. ARTICLE kZI ORIENTATION OF NEW BOARD MEMBERS New members will receive a copy of all pertinent Board and Agency orientation materials (by-laws, Program Service Directory, etc.) as a means of familiarization of Blue Ridge Community Services functioning. In addition, individual orientation will be routinely provided to assist and facilitate each new member's understanding of Board operation and program service delivery. ARTICLE XIII CONFLICT OF INTEREST Whenever a Board member or Committee member has cause to believe that a matter to be voted upon would involve him in a conflict of interest, he shall comply with the provisions of the Virginia Comprehensive Conflict of Interest Acts, Sections 2.1-599, et seq., 1950 Code of Virginia, as amended. ARTICLE XIV Robert's Rules of Order, revised, shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these By-laws. ARTICLE XV These By-laws shall be reviewed annually by the Board and may be amended at any regular meeting of :he Board by two-thirds vote of those~present and voting, notice having been submitted in writing ewe-~u~eelES five days prior to the meeting, subject to the approval of the participating governing bodies. Adopted at a regular meeting of the Board Date By a unanimous vote. Secretary