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WORKING DOCUMENT-SUBJECT TO REV/S/O
ROANOKE COUNTY BOARD OF SUPERVISORS
ACTION AGENDA
FEBRUARY 9, 1999
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced. The meetings are
broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at
7 P.M.
Individuals with disabilities who require assistance or special
arrangement in order to participate in or attend Board of Supervisors
meetings or other programs and activities sponsored by Roanoke
County, please contact the Clerk to the Board at (540) 772-2005. We
request that you provide at least 48-hours notice so that proper
arrangements may be made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call
ALL PRESENT AT 3:00 P.M.
2. Invocation: The Reverend Brent Sandy,
Grace Brethren Church
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
HCN ADDED ITEM 3 TO NEW BUSINESS: MOTION TO RECONSIDER
1
REZONING REQUEST AND SPECIAL USE PERMIT REQUEST OF RANDALL
WAYNE BROWN. THERE WAS NO OBJECTION AND THE ITEM WAS
ADDED.
ECH ADDED ITEM F.3: FIRST READING OF ORDINANCE APPROVING THE
EXERCISE OF AN OPTION TO PURCHASE AGREEMENT WITH SALEM
OFFICE SUPPLY, INC.
E OBENSHAIN ADDED_ITEMS TO EXECUTIVE SESSION PURSUANT T
THE C ODE OF VIRGINIA, SECTIO N 2.1-344 A ( 7) TO DI SCUSS A LEGAL
MATTE R REQUIRING THE PROVISI ON OF LEGA L ADVICE BY THE C OUNTY
ATTOR NEY AND BRIEFINGS BY STAFF, NAME LY NEG OTIATIO N OF AN
AGREEMENT WITH THE TOWN O F VINTON.~ S ECTION 2.1-344 A (5) TO
DISCU SS THE LOCATION OF A PR OSPECTIVE B USINESS OR IND US TRY IN
THE C OUNTY; SECTION 2.1-344 A (3) TO DISC USS THE DISPOS ITI ON OF
THE CO UNTY'S INTEREST IN CERTAIN PUBLICLY HELD REAL ESTATE.
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
N NE
D. BRIEFINGS
Annual Report of the Roanoke Valley Economic Development
Partnership. (Beth Doughty, Executive Director)
PRESENTED BY MS. DOUGHTY
2. Year-end Report on Virginia's Explore Park. (Roger F. Ellmore,
Executive Director)
SLIDE PRESENTATION BY MR. ELLMORE
E. NEW BUSINESS
1. Request to adopt 1999 Priorities established by the Board of
Supervisors. (Elmer C. Hodge, County Administrator)
a
BOARD CONSENSUS TO MAKE REVISIONS AS SUGGESTED BY HCN
A-020999-1
HCN MOTION TO ADOPT 1999 PRIORITIES AS REVISED WITH DELETION
OF ITEM 2 E WHICH WILL BE BROUGHT BACK FOR MORE SPECIFICITY
~C
2. Request from School Board to approve an Early Retirement
Proposal for school employees. (Dr. Deanna Gordon, School
Superintendent)
BOARD CONSENSUS TO SET WORK SESSION FOR MARCH 9. 1999 WITH
SCHOOL BOARD TO DISCUSS FURTHER TO REFINE FOCUS
3. Reconsideration of second reading of ordinance to rezone 11.93
acres from AG-3 to AR and to obtain a Special Use Permit to
allow a 9-hole golf course to be located at the 2600 block of
Rutrough Road in the Vinton Magisterial District upon the
petition of Randall Wayne Brown.
A-020999-2
HCN MOTION TO RECONSIDER REZONING REQUEST AND SPECIAL USE
PERMIT OF RANDALL WAYNE BROWN AT MARCH 23. 1999 MEETING
S~
HCN ASKED ECH AND STAFF TO PROCEED WITH LEGAL NOTICES
F. FIRST READING OF ORDINANCES
1. Ordinance declaring a 5.111 acre portion of a lot fronting on
Merriman Road and a 0.16 acre portion of a lot opposite the
intersection of Starkey Road and Merriman Road in the Cave
Spring Magisterial District to be surplus and accepting/rejecting
an offer for the exchange of same with portions of property
owned by Charles R. Lemon 8~ Anne L. Lemon and Curtis L.
Lemon and Dorothy D. Lemon. (Elmer C. Hodge, County
Administrator)
FM MOTION TO APPROVE 1ST READING
3
HCN SUBSTITUTE MOTION TO APPROVE 1ST READING AND REPLACE PG
1 LAST PARAGRAPH OF ATTACH D~AGREEMENT WITH SCHOOL BD AND
COUNTY, WITH• "WHEREAS., THE SCHOOL BD HAS SUBSTANTIALLY
REMOVED THE LIKELIHOOD OF NEED FOR SUBJECT PROPERTY ON
MERRIMAN ROAD FOR A SCHOOL BUS LOT"
2ND 8~ PH - 2/23/99
MOTION DEFEATED
AY FFH, HCN
NAY JPM, HOM, BLJ
FM MOTION TO APPROVE 1ST READING
2ND 8~ PH - 2123199
AYE JPM, HOME FFH, BLJ
NAY HCN
2. Ordinance to vacate a 20-foot sanitary sewer easement
recorded in Deed Book 20, Page 89, Section 12, Carriage Homes
of Canterbury Park and a portion of a 20-foot sanitary sewer
easement recorded in Book 15, Page 110, Section 9,
Kensington of Canterbury Park, lot 18A, (Tax Map No. 86.01-10-
18) and located in Windsor Hills Magisterial District. (Arnold
Covey, Community Development Director)
JPM MOTION TO APPROVE 1ST READING
2ND 8~ PH - 2123199
3. First Reading of an ordinance approving the exercise of an
option to purchase agreement with Salem Office supply, Inc.,
for property located at 400 East Main Street, across from the
Roanoke County Courthouse, in Salem, Virginia. (John
Chambliss, Assistant Administrator)
HCN MOTION TO APPROVE 1ST READING
2ND - 2123/99
AYE JPM, HOM, FFH, HCN
NAY BL
4
G. SECOND READING OF ORDINANCES
1. Second reading of ordinance authorizing the acquisition of real
estate for the Carvin Creek Hazard Mitigation Project to reduce
the number of structures in the Carvin Creek Floodplain.
(George Simpson, Assistant Director of Community
Development)
0-020999-3
BLJ MOTION TO ADOPT ORD
URC
2. Second reading of ordinance to vacate, quitclaim and release
the major portion of a 15' sanitary sewer easements across
property of Cave Spring Baptist Church located in the Windsor
Hills Magisterial District. (Arnold Covey, Director of Community
Development)
0-020999-4
HOM MOTION TO ADOPT ORD
H. APPOINTMENTS
1, League of Older Americans Advisory Council
2. Task Force for Senior and Physically Challenged Citizens
HCN SUGGESTED THAT IF OTHER MEMBERS UNABLE TO MAKE
NOMINATIONS, HE WOULD LIKE THE OPPORTUNITY TO DO SO. HOM
ASKED TO SPEAK WITH HCN LATER ABOUT THIS.
I. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED
BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
5
r
REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
R-020999-5
BLJ MOTION TO ADOPT CONSENT RESO
SRC
1. Approval of Minutes -December 15, 1998, January 12, 1999.
2. Acceptance of Longridge Drive and Longridge Circle into the
Virginia Department of Transportation Secondary System.
R-029099-5.a
3. Donation of sanitary sewer easements on Lots 4, 5, 6, and 7 in
Nottingham Park Subdivision to the Board of Supervisors.
A-020999-5. b
4. Request to authorize ordering of police vehicles under the
current state contract for delivery after July 1, 1999.
A-020999-5.c
5. Donation of a storm drainage easement on property owned by
Nora M. Evers to the Board of Supervisors.
A-020999-5.d
6. Acceptance of water and sanitary sewer facilities serving The
Groves, Section 4.
A-020999-5.e
J. REQUESTS FOR WORK SESSIONS
BOARD CONSENSUS TO SCHEDULE WORK SESSIONS FOR MARCH 9.
1998 ON (1) WITH SCHOOL BOARD ON EARLY RETIREMENT PROPOSAL
AND (21 VDOT WIDENING OF INTERSTATE 81.
6
r
K. REQUESTS FOR PUBLIC HEARINGS
1. Request for public hearings on February 23, 1999 to (a) set the
real estate, machinery and tools and personal property tax
rates; (b) effective tax rate increase due to reassessments; and
(c) upcoming FY 1999-2000 budget. (Brent Robertson, Budget
Manager)
BOARD CONSENSUS TO SET PUBLIC HEARINGS FOR 2123/99
L. CITIZENS' COMMENTS AND COMMUNICATIONS
RANDY GRISSO, 4559 MOUNTAIN HEIGHTS DR., ADVISED THAT WELL HAS
FAILED ON PROPERTY PURCHASED YEAR AGO; THAT COUNTY WATER
HAS BEEN OBTAINED BUT AT COST ABOVE WHAT ORIGINAL
PARTICIPANTS PAID, AND ASKED FOR EXTENSION OF FINANCE PERIOD.
rARY ROBERTSON RESPONDED CHAIRMAN ASKED ECH TO TRY AND
RESOLVE THIS MATTER.
M. REPORTS
BLJ MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEMS
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1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5. Report on amendments to the Procurement Ordinance
6. Statement of Treasurer's Accountability per investments and
portfolio policy as of January 31, 1999.
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
~pervisor Minnix• (11 Asked Joe Obenshain to arrange time for
PMM, Arnold Covey and HOM to meet with a citizen about title to property
that citizen believes erroneously claimed by County. (2) Asked TerrX
Harrington if he had checked on maintenance vehicle parked on Poplar and
Martinell TH responded that enforcement letters had gone out.
~pervisor Harrison• (11 Took informal tour of additions and
bunkrooms to Fort Lewis Fire & Rescue and asked for update on whether
project completed BLJ advised that he has reviewed renovations in his
district and asked that report on bunkroom additions show retainage
figu~.j2l Advised of his concern about R&L Carriers and that ECH sent
memo to BOS about problems with intersection of Daughtertv Road and
Route 11/460. Reminded that this is important issue.
~pervisor McNamara• (1) Advised that on February 18, 1999, at 7:00
p m Interstate 73 Regional Network is holding a meeting at Cave Spring
Junior High School.
Supervisor Johnson• (11 Advised that he has been receiving and
responding to letters from Boy Scouts working on merit badges concerning
I-73 and that they express their opinions honestly; he feels that citizens
should be ke.~t informed of all public meetings.
O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM)
NONE
P. EXECUTIVE SESSION pursuant to Code of Virginia Section 2.1-344 A
(7) pending litigation, Akers Claim and Cave Spring Citizens Group
suit; 2.1-344A (3) discussion of the acquisition of real estate for public
purposes, Woods End proposed school site; Section 2.1-344 A (7) to
discuss a legal matter requiring the provision of legal advice by the
County Attorney and briefings by staff, namely, negotiation of an
agreement with the Town of Vinton.; Section 2.1-344 A (5) to discuss
the location of a prospective business or industry in the County;
Section 2.1-344 A (3) to discuss the disposition of the County's
interest in certain publicly held real estate.
BLJ MOTION TO GO INTO EXECUTIVE SESSION AT 5:25 P.M. WITH THE
s
MEMBERS OF THE SCHOOL BOARD
URC
NO ACTION ANTICIPATED FROM EXECUTIVE SESSION
FM LEFT AT 5:30 P.M.
Q. CERTIFICATION RESOLUTION
R-020999-6
BLJ MOTION TO ADOPT CERTIFICATION RESO
URC WITH FM ABSENT
SCHOOL BOARD LEFT AT 6:25 P.M.
EXECUTIVE SESSION HELD FROM 5:30 P.M. UNTIL 6:40 P.M.
R. ADJOURNMENT
BLJ ADJOURNED AT 6:40 P.M.
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1 38
ROANOKE COUNTY BOARD OF SUPERVISORS
AGENDA
FEBRUARY 9, 1999
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced. The meetings are
broadcast live on RVTV, Channel 3, and will be rebroadcast on ThursdaXs at
7 P.M.
Individuals with disabilities who require assistance or special
arrangement in order to participate in or attend Board of Supervisors
meetings or other programs and activities sponsored by Roanoke
County, please contact the Clerk to the Board at (540) 772-2005. We
request that you provide at least 48-hours notice so that proper
arrangements may be made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call
2. Invocation: The Reverend Brent Sandy,
Grace Brethren Church
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
D. BRIEFINGS
1. Annual Report of the Roanoke Valley Economic Development
i
®Recycled Paper
Partnership. (Beth Doughty, Executive Director)
2. Year-end Report on Virginia's Explore Park. (Roger F. Ellmore,
Executive Director)
E. NEW BUSINESS
1. Request to adopt 1999 Priorities established by the Board of
Supervisors. (Elmer C. Hodge, County Administrator)
2. Request from School Board to approve an Early Retirement
Proposal for school employees. (Dr. Deanna Gordon, School
Superintendent)
F. FIRST READING OF ORDINANCES
1. Ordinance declaring a 5.111 acre portion of a lot fronting on
Merriman Road and a 0.16 acre portion of a lot opposite the
intersection of Starkey Road and Merriman Road in the Cave
Spring Magisterial District to be surplus and accepting/rejecting
an offer for the exchange of same with portions of property
owned by Charles R. Lemon & Anne L. Lemon and Curtis L.
Lemon and Dorothy D. Lemon. (Elmer C. Hodge, County
Administrator)
2. Ordinance to vacate a 20-foot sanitary sewer easement
recorded in Deed Book 20, Page 89, Section 12, Carriage Homes
of Canterbury Park and a portion of a 20-foot sanitary sewer
easement recorded in Book 15, Page 110, Section 9,
Kensington of Canterbury Park, lot 18A, (Tax Map No. 86.01-10-
18) and located in Windsor Hills Magisterial District. (Arnold
Covey, Community Development Director)
G. SECOND READING OF ORDINANCES
1. Second reading of ordinance authorizing the acquisition of real
estate for the Carvin Creek Hazard Mitigation Project to reduce
the number of structures in the Carvin Creek Floodplain.
(George Simpson, Assistant Director of Community
Development)
a
2. Second reading of ordinance to vacate, quitclaim and release
the major portion of a 15' sanitary sewer easements across
property of Cave Spring Baptist Church located in the Windsor
Hills Magisterial District. (Arnold Covey, Director of Community
Development)
H. APPOINTMENTS
1, League of Older Americans Advisory Council
2. Task Force for Senior and Physically Challenged Citizens
I. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED
BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
1. Approval of Minutes -December 15, 1998, January 12, 1999.
2. Acceptance of Longridge Drive and Longridge Circle into the
Virginia Department of Transportation Secondary System.
3. Donation of sanitary sewer easements on Lots 4, 5, 6, and 7 in
Nottingham Park Subdivision to the Board of Supervisors.
4. Request to authorize ordering of police vehicles under the
current state contract for delivery after July 1, 1999.
5. Donation of a storm drainage easement on property owned by
Nora M. Evers to the Board of Supervisors.
6. Acceptance of water and sanitary sewer facilities serving The
Groves, Section 4.
J. REQUESTS FOR WORK SESSIONS
K. REQUESTS FOR PUBLIC HEARINGS
3
1. Request for public hearings on February 23, 1999 to (a) set the
real estate, machinery and tools and personal property tax
rates; (b) effective tax rate increase due to reassessments; and
(c) upcoming FY 1999-2000 budget. (Brent Robertson, Budget
Manager)
L. CITIZENS' COMMENTS AND COMMUNICATIONS
M. REPORTS
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5. Report on amendments to the Procurement Ordinance
6. Statement of Treasurer's Accountability per investments and
portfolio policy as of January 31, 1999.
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM)
P. EXECUTIVE SESSION pursuant to Code of Virginia Section 2.1-344 A
(7) pending litigation, Akers Claim and Cave Spring Citizens Group
suit; 2.1-344A (3) discussion of the acquisition of real estate for public
purposes, Woods End proposed school site.
Q. CERTIFICATION RESOLUTION
R. ADJOURNMENT
4
ACTION N0.
ITEM NUMBER ~" j
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1999
AGENDA ITEM: Annual Report from the
Development Partnership
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke Valley Economic
This time has been set aside at the request of the Roanoke Valley Economic Development
Partnership to present to the Board of Supervisors their annual report. Elizabeth Doughty,
Executive Director, will make the presentation.
Respectfully Submit d by:
Elmer C. Hodge
County Administrator
ACTION VOTE
No. Yes Abs
Approved () Motion by: Harrison _
Denied () Johnson _ _ _
Received () McNamara- _
Referred () Minnix
To () Nickens _ _ _
r
ACTION N0.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1999
AGENDA ITEM: Update from Virginia's Explore Park
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside at the request of the Board of Directors of Virginia's Explore
Park to present ayear-end report on the progress that was made at Virginia's Explore Park
during its 1998 season. Executive Director Roger Ellmore will make the presentation.
Attached is a letter highlighting the increase in attendance at the park.
Respectfully Submitted by:
Elmer C. Hodge
County Administrator
ACTION
VOTE
No. Yes Abs
Approved () Motion by: Harrison _
Denied () Johnson
Received () McNamara-
Referred () Minnix
To () Nickens _
1'11 ~-
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VIRGINIA'S
P A R K
December 16, 1998
Mr. Elmer C. Hodge
Roanoke County Administrator
Post Office Box 29800
Roanoke, VA 24018-0798
Dear Elmer:
The Boards of Directors of Virginia's Explore Park respectfully request the
opportunity during the first quarter of 1999 to update members of the Roanoke
County Board of Supervisors with a 15-minute, year-end report on the progress
that was made at Virginia's Explore Park during its 1998 season.
Explore Park continues to develop into atop-rate educational facility and
anchor attraction for western Virginia. We are proud to be closing this year on a
high note, having served 15,133 school children from 22 school districts who
continue to enjoy the Park's SOL-compliant history and natural science education
programs. That's an increase of 24 percent over last year's whopping 107 percent
increase.
Easier access to Explore Park and its increased product offerings have also
resulted in a dramatic increase in visitation from the general public. Paid
attendance is up 38 percent, to 49,313. Total visitation is expected to reach
100,000 by year end!
Many thanks for your consideration, and best wishes for a wonderful
holiday season and a productive new year.
Sincerely,
Roger F. Ellmore
Milepost l IS on the I3luz Ridge Parkway
Adrninistered try
Virginia Recreational
Facilities Authority
Virginia Code § I0.1-1600 et scy.
in purtnership with
The River Foundation, Inc.
LR.C. §501(c)(3)
Post Office Box 8508
Roanoke, Virginia 24014.0508
(540) 427.1800
FAX (540) 427.1880
www.cxplorepark.com
Executive Director
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VIRGINIA'S
EXPLORE
PARK
1999 Repo
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Virginia's Explore Park
1999 Report
Presented by the
Virginia Recreational Facilities Authority
a political subdivision of the Commonwealth of Virginia
in partnership with
The River Foundation, Inc.
a non-profit 501(c)(3) corporation
Roger F. Ellmore, Executive Director
Virginia's Explore Park
Post Office Box 8508
Roanoke, Virginia 24014-0508
Telephone: (540)427-1800
Facsimile: (540)427-1880
www. explorepark. com
Virginia's Explore Park
Current Attractions and Programs
Direct access from Blue Ridge Parkway along scenic, one-and-one-half-mile Roanoke River Parkway
spur road
Arthur Taubman Welcome Center, a year `round facility serving as the only welcome center on the
Virginia side of the Blue Ridge Parkway and featuring visitor orientation services including promotion
of area attractions, a small conference facilities, and a gift shop
Platinum award-winning historic Brugh Tavern restaurant open for lunch and dinner, seven days a
week, year `round
Popular historic district featuring costumed interpretation of the following eras:
• a 1671 Native American village built using tools, materials, and methodology standards
established by experimental archaeological research;
• an 18`h century area depicting life along the frontier in Colonial America, including
the hard-scrapple life of the longhunter; and
• the 19``' century area illustrating life of western Virginians in 1850, incorporating
authentic structures from that era.
Regional hub for Roanoke River Watershed water quality monitoring through Izaak Walton League's
Save Our Streams program
Horse and wagon program in the 19`h century area called the Overland Transport Company
Reconstruction of the 1880s Mountain Union Church complete and ready for special events and
facility rental
A rustic museum store featuring crafts and other items produced in the Park and related to its mission
Six miles of self-guided hiking trails around the historic district
Fishing in the Roanoke River
Five miles of mountain bike trails, currently expanding to 30 miles
Total 1998 attendance: over 90,000
Total 1998 paid attendance: 49,313, up 38 percent over 1997
Total 1998 student visits: 15,133, up 24 percent over 1997
Number of school districts served during 1998 season: 22
Historic district season: April through October
Hours: 10:00 a.m. to 6:00 p.m., Monday-Saturday; 12:00 noon to 6:00 p.m., Sunday
Virginia's Explore Park
Coming Attractions and Programs
Through collaborative efforts with the Harrison Museum of Aftican-American Culture, a working
batteaux program on the Roanoke River highlighting 19`h century commerce and the important role
of the Reed Black in Western Virginia's pre-Civil War culture
The 1850s Slone Grist Mill, originally from Franklin County, under construction in the 19`h century
area
Development of an interpretive program for the Mountain Union Church
Blue Ridge Garden Festival at Virginia's Explore Park featuring national speakers such as Andre Viette
and lectures, demonstrations, display gardens, and a colorful marketplace
Expansion of current mountain bike and hiking trails
Continued conformance with Standards of Learning through new and enhanced educational programs
Planning and design for astate-of-the-art education center using sustainable methodologies
National Park Service, Roanoke County, Explore Park and others team up to continue design work to
build a Blue Ridge Parkway Interpretive Center at Virginia's Explore Park which will chronicle the
history of the construction of the Blue Ridge Parkway
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Virginia's Explore Park
Educational Programs
On-site Programs
Grades K-6
Environmental Programs
Sensing Change
Seasonal Changes and Weathering
Changes in Nature
Humans and the Land
Save Our Streams
Historical Programs
Native American Village
Frontier Life Cabin
Longhunter's Camp
Blacksmith shop
Hofauger House
Houtz Barn
Kemp's Ford School House
Loom House
Wray Barn
Outreach Programs
Grades K-6 and 11
Environmental Programs
Projects: Wet, Wild, Aquatic,
Underground and Learning Tree
Model Inquires into Science in the Schoolyard
Historical Programs
Native American Programs
Native American and Their Environment
18"' Century Programs
The Colonial Settler
19~' Century Programs
School Days
Civil War Soldiers
The Soldiers War
Thematic Units
Crisis in North America
From the Director's Desk
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Roger E~tmore, Ex~-~ore Park's
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the 1998 season.
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• School systems from 22 cou nties
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Virginia's Explore Park
Background Materials
Summary of Financial Support for
Virginia's Explore Park
July 2, 1985 to Present
Public Support
Federal Government)
State Government2
Local Governments3
Total Public Support to Date
$ 12,470,000
14,600,000
1,258,000
$ 28,328,000
Private Support
Operating monies $ 5,218,890
Capital monies 4,559,060
Total Private Support to Date $ 9,777,950
1This figure includes $12,000,000 appropriation for Roanoke River
Parkway construction.
ZThis figure includes $6,000,000 grant for property acquisition,
$3,000,000 grant for Roanoke River Parkway construction, and all
appropriations received to date and scheduled for receipt through
the 1999 fiscal year, which are matched dollar-for-dollar by
monies from other sources.
3This figure includes all local government appropriations received
to date and scheduled for receipt through the 1999 fiscal year.
Highlights of Explore Park's History
The mission of Virginia's Explore Park
is to help each visitor rediscover the history
of the land and the people of western Virginia
through experiences that reveal the past
and illuminate the future.
July 2, 1985 The River Foundation, anon-profit 501(c) (3), was incorporated to develop
Explore Park. Norm Fintel, George Cartledge, Sr., Jack Hancock, T. A. Carter,
Horace Fralin, Linwood Holton, Doug Cruickshanks, May Johnson, Dick
Cranwell served on the Board. Bern Ewert hired as executive director.
April 2, 1987 U. S. Congress approves Roanoke River Parkway as a highway demonstration
project.
July 1, 1987 General Assembly creates the Virginia Recreational Facilities Authority as a
political subdivision of the Commonwealth of Virginia to own and operate Explore
Park.
July 1, 1988 General Assembly appropriates $6.0 million to the Virginia Recreational Facilities
Authority to purchase land necessary to develop Explore Park.
Jan. 1, 1990 National environmentalist Rupert Cutler hired to develop education program for
Explore Park. Later promoted to executive director, succeeding Bern Ewert.
Oct. 11, 1990 First meeting of Founders Circle to expand involvement of community leaders in
Explore Park development and fundraising
Nov. 1, 1990 First school classroom field trip to Explore Park.
Sept. 10, 1991 Explore Park groundbreaking ceremony for initial construction within the park
(Hofauger House). Hofauger House grand opening took place on June 4, 1992.
July 2, 1994 Virginia's Explore Park opens to the public. Transfer of operations from The River
Foundation to the Virginia Recreational Facilities Authority takes place. River
Foundation assumes responsibility for capital fundraising and limited unrestricted
fundraising.
Sept. 28, 1995 The first Woodsrunner team annual fund drive kicks off at The Shenandoah
Club.
Dec. 4, 1995 Roanoke River Parkway groundbreaking ceremony takes place.
July 1, 1997 Well-respected tourism operative, Roger Ellmore, hired as executive director of
Virginia's Explore Park, succeeding Rupert Cutler.
April 19, 1998 Mountain Union Church dedication and opening.
April 28, 1998 Historic Brugh Tavern restaurant dedication and opens as a year `round, upscale,
historic ambience restaurant serving lunch and dinner seven days a week.
May 4, 1998 The Roanoke River Parkway, Explore's direct link to the Blue Ridge Parkway,
formerly opens to the public.
May 6, 1998 The Arthur Taubman Welcome Center dedication and opening as a unique year
`round welcome center for parkway travelers and visitors to Virginia's Explore
Park. The Park begins aseven-day-a-week operation.
June 14, 1998 The first five miles of a 30-mile mountain bike trail network open.
Sept. 28, 1998 Virginia's Explore Park selected as regional administrator for Roanoke River
Watershed water quality monitoring program through Izaak Walton League's Save
Our Streams program
T
Virginia's Explore Park
Arthur Taubman Welcome Center
Available for meetings,
seminars, receptions and parties
Mountain Union Church
Available for weddings,
family reunions and lectures
Shenandoah Life Pavilion
Available for corporate picnics,
parties, reunions and meetings
Virginia's Explore Park
Boards of Directors
The River Foundation Board of Directors
Mr. John K. Boardman
Sam Moore Furniture Industries
Post Office Box 339
Bedford, Virginia 24523
Ph.: 586-8253/Fax: 586-8497
Talfourd H. Kemper, Esq.
Woods, Rogers & Hazlegrove
Post Office Box 14125
Roanoke, Virginia 24038-4125
Ph.: 983-7622/Fax: 983-7711
i~
i
Mr. T. A. Carter, Jr.
Post Office Box 1018
Salem, Virginia 24153
Ph.: 389-8635/Fax: 389-0576
Mr. George B. Cartledge, Jr.
Grand Piano and Furniture Co.
4235 Electric Road, Suite 100
Roanoke, Virginia 24014
Ph.: 776-7000/Fax: 776-5340
Mr. Douglas Cruickshanks, Jr.
NationsBank, N.A.
Post Office Box 27025
Richmond, Virginia 23261-7025
Ph.: (804)788-3257/Fax: (804)788-2773
Mr. Warner Dalhouse
460 Tranquility Road
Moneta, Virginia 24121
Ph.: 721-5233/Fax: 721-6093
Dr. Norman D. Fintel
702 Maryland Avenue
Salem, Virginia 24153
Ph.: 389-6047
Mr. W. Heywood Fralin
Medical Facilities of America, Inc.
Post Office Box 20069
' Roanoke, Virginia 24018
Ph.: 774-4415/Fax 774-4582
Mr. Spencer Frantz
Graham-White Manufacturing Co.
Post Office Box 1099
Salem, Virginia 24153
Ph.: 387-5600, X260/Fax: 387-5639
The Hon. A. Linwood Holton
Mezzullo & McCandlish
Post Office Box 796
Richmond, Virginia 23206
Ph.: (804)775-3817/Fax: (804)775-3800
Mr. Stanard F. Lanford, President
Lanford Brothers Co., Inc.
Post Office Box 7330
Roanoke, Virginia 24019
Ph.: 992 -2140/Fax: 992 -2139
William J. Lemon, Esq.
Martin, Hopkins ~ Lemon
1000 First Union Tower
10 South Jefferson Street
Roanoke, Virginia 24011
Ph.: 982-1000/Fax: 982-2015
Mr. George W. Logan
Post Office Box 1190
Salem, Virginia 24153
Ph.: 344-9230/Fax: 344-9232
Mr. Frank C. Martin, Jr.
Post Office Box 8476
Roanoke, Virginia 24014
Ph.: 989-7762/Fax: 989-7804
Mr. Thomas L. Robertson
Carilion Health System
Post Office Box 13727
Roanoke, Virginia 24036-3727
Ph.: 981-7347/Fax: 344-4003
Mrs. Sally S. Rugaber
Post Office Box 988
Roanoke, Virginia 24005
Ph.: 345-2465
Mr. Nicholas F. Taubman
Advance Auto Parts
5673 Airport Road
Roanoke, Virginia 24012
Ph.: 362-4911 /Fax: 561-1699
Dr. Paul E. Torgersen
President, Virginia Tech
210 Burruss Hall
Blacksburg, Virginia 24061-0131
Ph.: 231-6231 /Fax: 231-4265
ii
Virginia Recreational Facilities Authority
Board o f Directors
The Hon. Alfred C. Anderson Dr. Norman D. Fintel
1 Treasurer, Roanoke County 702 Maryland Avenue
Post Office Box 21009 Salem, Virginia 24153
Roanoke, VA 24018-0533 Ph.: (540)389-6047
Ph.: (540)772-2057
Fax: (540) 772-7514 Dr. C. Alan Henry
'
Willis M. Anderson Breast Care Center
of the Blue Ridge
2601 Cornwallis Avenue, SE 1017 Second Street, SW
Roanoke, VA 24014 Roanoke, Virginia 24016
Ph.: (540)343-0019 Ph.: (540)344-1444
Fax: (540)344-8096
Trixie L. Averill
42 78 Toddsbury Circle Pauline C. Johnson
Vinton, VA 24179 6511 Woodbrook Drive, SW
Ph.: (540)890-6519 Roanoke, Virginia 24018
Fax: (540)890-8178 Ph.: (540)774-6318
R. Thomas Blakley Stanard F. Lanford
1905 McVitty Road Lanford Brothers Co., Inc.
Salem, Virginia 24153
Ph.: (540)389-3016 Post Office Box 7330
Roanoke, Virginia 24019
Ph.: (540)992-2140
T. A. Carter, Jr. Fax: (540)992-2139
Post Office Box 1018
Salem, Virginia 24153 Jack Loeb, Jr., Chairman
Ph.: (540)389-8635 Loeb Construction Company
Fax: (540)389-0576 Post Office Box 8156
Roanoke, Virginia 24014
D. J. Cooper Ph.: (540)772-3887
5885 Bent Mountain Road, SW Fax: (540) 772.4984
Roanoke, Virginia 24018
Ph.: (540) 774-7365 Ralph K. Smith
Ralph Smith, Inc.
Russell J. Duncan 2141 Patterson Avenue
Ditch Witch of Roanoke, Inc. Roanoke, VA 24016
Post Office Box 280 Ph.: (540)982-7000
Salem, Virginia 24153 Fax: (540)982-3921
Ph.: (540)387-0429
Fax: (540)387-2601
Continued, next page
1
ii buy
1 he ertittity that 1~e~n L.weCt ana ottle~s ttiaticrleu u,l~ uu~x rr r
tie rrtii,d-'80s ~tias c~,artic~ed its identity many times over dwse
y-ea~s. But at last t~,et^e s cz itical mass, and a petty new
t,oadway o~'th,e parkway to tae you, th,e~e.
by David Witkege Photos by Hoag Miller
ave you been to Explore Park late-
ly? Ever? Know where it is? Wait!
Don't answer yet. The real ques-
tion is: When are you going to go visit Vir-
ginia's Explore Park?
After 12 years and 532 million, trials,
tribulations, good and bad press, the park
has shifted into high gear and is now wel-
coming visitors into a carefiilly conceived,
artfully crafted experience in national and
regional history enveloped in a sculpted
natural setting. This spring, four new fea-
tures in the park were dedicated anti
opened to visitors. All four expand the
visitor-friendly aspect of this unique site.
• The 515 million, 1'/-mile Roanoke
River Park~~ay connector road links Ex-
plore Park with the Blue Ridge Parkway at
iVlilepost lli, entering the park across the
new bridge.
• The new 5600,000 Arthur Taubman
~~'elcome Center heightens Explore Park's
J
34 Copied with permission of'7he Roarroker -subscriber questions (5-~0) 98>-6138.
ht~~~rr niurzd,ii~om u~~m'hl' liulPG~nr1 Cnr~nh~.
It's Our Place to Play and
Learn
visibility from the Blue Ridge Parkway.
• The 1880 Mount Union Church has
arrived from Botetourt County.
• The 18th-century Bt-ttgh Tavern is
now serving lunch and dinner.
After crossing the sweeping curve of
the bridge, visitors find broad, level park-
ing areas adjacent to the new Arthur
Taubman Welcome Center. Solidh~ built,
attractively finished to blend with the his-
torical theme of the park, the welcome
center has the space to hold interpretive
displays, restrooms, a gift shop and meet-
ing spaces.
Between the Peaks of Otter and
Mabry l~lill dlere is finally a place to eat.
Not a row of vending machines, but a real
restaurant offering an array of high calibre
choices from Chef Bob Prophet's ultra-
modern kitchen tucked unobtntsively into
the reconstntction of the Historic Bntgh
Tavern, a short walk from the welcome
center. The reconstntction and renovation
of the Botetourt County roadhouse built
originally in the late 1700s was carried out
with the craftsmanship and respect usual-
LL~he mission of Virginia's Explore Park is to help
each visitor rediscover the land and people of
western Virginia through experiences that reveal the
past and illuminate the future," says Explore Director
Roger Ellmore.
"What Roanoke and the region need to realize is
that this isn't a state or federal park, it's our park, the
Roanoke Valley's park. Visitors brought here by the
parkway will never fully support what we have here. This
park is for us to use. Any funds allocated by the Gener-
alAssembly have to be matched by local money. Private
money invested by our neighbors has already reached
about $10 million," Ellmore says. Virginia's Explore Park
isself-supporting. Imagine that.
Ellmore explains that the possible uses for Explore
Park are so numerous that it would be impossible to do
all of them well, so the guiding priority must be to
choose with care those activities which build one on arc
other, remain true to the mission of the park, and remain
open-ended enough to allow expansion. The park is a
place to team through hands-on experience led by perF
od-costumed interpreters. It's also a great place to play.
Explore's new system of bicycle trails is so vast, accord-
ing to Ellmore, that few riders will tackle the entire se-
lection in one visit.
Already, the uses have expanded beyond the
grounds to assist educators in the region through de
tailed, classroom outreach programs and on-site field
trips. Each program has been structured, in writing, and
notes which of the Standards of Learning (SOLs) sec•
tions are met.
In the planning:
The Education Center. Virginia Tech and Explore
Park are collaborating to create a research facility which
will be a study in sustainable, energy efficient and eco-
logically sound construction. Using recycled materials,
the building will house a multidisciplinary research ef-
fortfocused onenvironmental and energy systems. The
intention is to begin to utilize the park as a lab. Ground-
breaking is tentatively set for fall.
The Batteau. One of the enterprises allowed free
African-Americans in the late 18th and early 19th cerr
turies was the operation of a batteau (a long, narrow
barge-like boat) to carry cargo on the rivers. Ellmore and
others are working with engineers to examine the
feasability of operating a tethered batteau along the
stretch of the Roanoke River running through the park.
The Ampitheater. Using a natural bowl to hold a
performance stage and seating that will accommodate
larger groups.
Infrastructure. Adding water, sewer, and electrical
power to the festival grounds, already available for over-
flow parking and special uses such as the bike festival,
powwows, Scouting events, and other activities less ap-
propriatefor the historical areas. -DW
Dedication day. 7bose on band this spring for a fi'[st nde
ort the Herr road[ccry included Senator Chr[ck Robb.
~l>ainur Congressman Bob Goodlntte and Blue Ridge
Parkrcay Srrpennrerulerrt Cnry Fserhardt.
Neu roadway off tl~e Blue Ridge Parkway. 77~e I S-nrile Roanoke Ricer Parka ap is
rrt Milepost I h of the pariz[cnl'. and leads gwttll' into F_tplore Park.
Under All That 1850 Is A
Lot Of 1998
even 1850 had infrasfruction needs. Transplanting
1850 o 1998 with all the amenities requires still
more.
When you visit Vrginia's lxplore Park, take a mo-
ment to look at some things most of us wouldn't think
about unless they weren't there.
• Underground utilities -water, sewer, electricity.
• The water tank,to produce adequate pressure
throughout the park.
• 'Granite curbs; engineered, gentry curving roads;
parking areas; storm water detention ponds. -DW
ly reserved for antique furniture b~-
Kinsinger Constnrction under die direc-
tion of architect Henr}- Brown of Char-
lottesville. Two refreshingl}- thoughthrl
services added to the tavern's operation
are the take-out w-indo~~-, and the offer of
a complete picnic lunch to he enjo}'ed
outside. PaU~ons may call ahead and order
a picnic custom-prepared to suit, and guar-
anteed to feed all the members in their par-
ry. The kitchen of Bnrgh Tavern wID also
cater eeents at the welcome center.
Above: The Houtz Barn. The Gei7urrrr-stele. duuhle-~rlh hunk burn"is art r~.cunrplr ~/~a hunr stele rluu h<<<t
become canrnonp/ace in Anlenca cu curb a; ~br !~~'th cruturr. T{~e Elou(z Jun:rh~ huru revs nri~ginallr /rrc~utrrl iirrrr
present-daP Salem, 4'cr. Below: The Rau~anoke Trading Conipan~~ is su~n~ h~ ht- nturz~d !~~ ~tru,(h~~r sitr iu Ih~ l~urk_
The REAL Story
Lf ~e real story is the staff," says Explore Director
Roger Ellmore. "The people who have stretched
themselves, wom a dozen different hats, learned new
skills to meet the challenge of making Explore Park hap-
pen." These are the heroes. of Ellmore's version of the
story. The two to three dozen employees have accorrr
plished tasks beyond what even they would have be
lieved. "The rest of the story is the commitment of voF
unteers, benefactors in the community, and the extra of
forts of contractors," he says. Recognizing the value of
the work to our community, contractors have performed
work beyond the scope of their contracts, in essence,
subsidizing the project. A rather heroic occuience.-DW
Set in a quiet grove of hardwoods at
the end of its own country' lane is the 1b80
itilount Union Church. ~'~4oved from Bote-
toutt County and completed this year, the
100-seat church will be available for pub-
lic and private events. Between the quiet
simplicity- of the Mount Lnion Church, the
bustling, convivial atmosphere of Btugh
Tavern and the General Store, we are able
to experience the community life of this
nation's earlier years. ~,~
Above: The Brrr;l~ Tareru ~~l/~'rs ~°unrmet fare
fur I~utcL~ uud diurter. /Zigl~t. The SG00,000
A~46tn- Tanlnruur II i'Icunu' Ceuh~r iurrease~
F_~pl~~rr;c ri~ihilur /n,ni the l3lne Rict,e Purku'nl'.
' THE ROANOKER • JULY/AUGUST 1998
Abode: The Brugh Tavern offers theJeel of an other-century eurirr~rament rr/~ile diuiu~. Right: The Houtz
Barn is the site of demonstrations of 19th cenhrry~ rsheat prvicessin~. rJ hcrsic Jrrnra ecuuanics
and the impact of immigrntiaa on tbegrorrlh of'thc Roanoke area.
here's something new along the
Virginia Blue Ridge Parkway
near Roanoke.
Actually, it's been 12 years and $32
million in the making. But this spring
the park shifted into high gear, as four
new features in the park were dedi-
cated and opened to visitors. All four
expand the visitor-friendly aspect of
this carefully conceived, artfully
crafted experience in national and
regional history.
If You Think $32 Million Is
A lot Of Money...
ven 1850 had infrastructure needs. Transplant-
ing 1850 to 1998 with all the amenities requires
even more. When you visit Virginia's Explore Park,
take a moment to look at some things most of us
wouldn't think about unless they weren'tthere.
• Underground utilities -water, sewer, electricity.
• The water tank to produce adequate pressure
throughout the park.
• Granite curbs; engineered, gently curving
roads; parking areas and storm water detention
ponds. -DW
• The $15 million, 1 %:-mile Roanoke
River Parkway connector road linking
the Blue Ridge Parkway with Explore
Park at Milepost 115, entering the park
across a new bridge.
• The new $600,000 Arthur Taub-
man Welcome Center.
• The 1880 Mount Union Church.
• The 18th-century Brugh Tavern
Restaurant.
After crossing the
sweeping curve of the
bridge, visitors find
broad, level parking
areas adjacent to the
new welcome center.
Solidly built, attrac-
tively finished to
blend with the histori-
cal theme of the park,
the welcome center
has the space to hold
interpretive displays,
restrooms, a gift shop
and meeting spaces.
Between the Peaks
of Otter and Mabry
Mill there is finally a
place to eat. Not a row of vending
machines, but a real restaurant offer-
ing an array of high calibre choices
from Chef Bob Prophet's ultra-modern
kitchen tucked unobtrusively into the
reconstruction of the Historic Brugh
Tavern, a short walk from the welcome
center.
The reconstruction and renovation
54 Copied with permission of Blue Ridge Country - srtbscriber ~uertions (.5-~0) 989-6138. g~ue arose coux, av
Dedication of the Arthur Taubman Welcome Center. The
Virginia Tourism Corporation staff was among the attendees this spring.
The Real Story
LL~he real story is the staff," says Explore direc-
tor Roger Ellmore. "The people who have
stretched themselves, worn a dozen different hats,
teamed new skills to meet the challenge of making
Explore happen."
These are the heroes of Ellmore's version of
the story. The two to three dozen employees have
accomplished tasks beyond what even they would
have believed.
"The rest of the story is the commitment of vol-
unteers, benefactors in the community, and the extra
efforts of contractors," he says.
Recognizing the value of the work, contractors
have performed work beyond the scope of their con-
tracts, in essence, subsidizing the project. A rather
unusual occurrence. -OW
of the Botetourt County roadhouse
built originally in the late 1700s was
carried out with the craftsmanship and
respect usually reserved for antique
furniture by Kinsinger Construction
under the direction of architect Henry
Brown of Charlottesville.
Two refreshingly thoughtful ser-
vices added to the tavern's operation
are the take-out window for folks who
wish to forgo the additional minutes to
See Explore Park, page 60
rULY~AUGUST 1998 55
The Brugh Tavern. /t is now open for lunch and dinner, with a menu featuring
maple glazed quail and lamb chops, as well as a "campf re hot dog" for $2.
Dedication day for the Brugh Tavern. The old roadhouse, originally built in 1790, had its first 200 years of I fe in Botetourt County,
outside of Roanoke. Its new existence is headed by two chefs formerly of Roanoke College.
' E
l
P
k
55
xp
ore
ar
, from page
be seated and served inside, and the
offer of a complete picnic lunch to be
enjoyed outside. Patrons may call
ahead and order a picnic custom-pre-
pared to suit, and guaranteed to feed
all the members in their party.
The kitchen of Brugh Tavern will
Recipe for
Organic Growth
' LL he mission of Virginia's Explore Park is to help
T
each visitor rediscover the land and people of
western Urginia through experiences that reveal the
past and illuminate the future."
Executive Director Roger Ellmore explains that
the variety of possible uses for Explore Park is so
vast that it would be impossible to do all of them
' well; so the guiding priority must be to choose with
care those activities which build one on another,
remain true to the mission of the park, and remain
open-ended enough to allow expansion. The park is
a place to team through hands-on experience led by
period-costumed interpreters.
It's also a great place to play. Explore's new
system of bicycle trails is so vast, according to Ell-
more, few riders will tackle the entire selection in
one visit.
1
t
Already, the uses have expanded beyond the
grounds to assist educators in the region through
detailed classroom outreach programs and on-site
field trips. Each program has been structured, in
writing, and notes which of the Standards of Learn-
ing (SOLs) sections are met.
In the planning:
• The Education Center. Virginia Tech and
Explore Park are collaborating to create a research
facility which will be a study in sustainable, energy-
efficient and ecologically sound construction. Using
recycled materials, the building will house a multi-
disciplinary research effort focused on environmen-
tal and energy systems. The intention is to begin to
utilize the park as a lab. Groundbreaking is tenta-
tively set for fall.
• The Batteau. One of the enterprises allowed
free African-Americans in the late 18th and early
19th centuries was the operation of a batteau (long,
narrow, barge-like boat) to carry cargo on the rivers.
Ellmore and others are working with engineers to
examine the feasibility of operating a tethered bat-
teau along the stretch of the Roanoke River running
through the park.
• The Amphitheater. Using a natural bowl to
hold a performance stage and seating that will
accommodate larger groups.
• Adding water, sewer, and electrical power
to the festival grounds, already available for over-
flow parking and special uses such as the bike fes-
tival, powwows, Scouting events and other activities.
also cater events at the welcome cen-
ter.
Set in a quiet grove of hardwoods at
the end of its own country lane is the
1880 Mount llnion Church. Moved
from Botetourt County and completed
this year, the 100-seat church will be
available for public and private events.
Between the quiet simplicity of the
Mount Union Church, the bustling,
convivial atmosphere of Brugh Tavern
and the General Store, visitors are able
to experience the life of this nation's
first years. O
THE BEST OF
TOWN 8~ COUNTRY
H~ s to rl c l e w is bu, r g a n d' t1a e
~~e~~ierRi~r v~
Historic Lewisburg is a charming 200-year-old
town nestled in the heart of the picturesque
Greenbrier River Valley. The breathtaking natural
beauty of the area provides the perfect backdrop
for enjoying the area's eclectic mix of
attractions that include performing arts, galleries,
a 236-acre National Register Historic District,
unique restaurants, boutiques and antique shops.
Outdoor opportunities such as mountain biking,
fishing, canoeing, hiking, caving, and camping
abound! Call for more information and literature.
Greater Greenbrier
Chamber of Commerce
Lewisburg, West Vuginia • Exit 169 on 1-64
800-833-2068
~,~..
.y~,+Y .
Circle number 43 on reader service Bard
~~ ~~
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~~ ~G'C/ t
- ~, . .
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and the stiate's only v~%or~an
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450 Cherry Street
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1-888-765-WINE `-
Circle number 39 on reader .cemice card
6O BLUE RIDGE COUNTRY
The Bank Barn. Visitors learn how orienting the
barn to the winds increased threshing e~ciency.
Mount Union Church. The 1880 structure
was moved from near6~~ Botetourt County.
1997 Impacts of Travel in Virginia
Spending
* Domestic traveler spending in Virginia is estimated at $11.2 BILLION. (Virginia was
ranked 10th in 1994, and will likely continue to do so in 1997. This estimate is based on the traveler definition of 100+
miles from home. International traveler spending adds another quarter billion dollars.)
* Travel is the third largest retail industry behind food stores and automobile dealers.
(Nationally, the order is reversed: 1) automobile dealers, 2) food stores, and 3) travel.)
* One-fifth of ALL retail sales of more than $57 billion are made by travelers.
- Virtually all of the $2.0 billion lodging sales are made by travelers.
- Approximately one-third of the $6.7 billion food service sales are made by
travelers. (A recent National Restaurant Association study also estimated the same percentage
nationally.)
- About 12% to 15% of the 3.405 billion gallons of gasoline sales are
made by travelers.
- One-tenth of the nearly $9.5 billion grocery sales are made by travelers
or by residents on behalf of traveling friends/relatives.
- An unknown, but presumably high percentage of the $473.7 million
car rental sales are made by travelers. (The few localities near major airports-
Arlington County, Fairfax County, Henrico County, Norfolk, Alexandria, etc. represent only 26% of the
population, but 47% of the 293 car rental establishments, and 80% of the nearly 3,000 car rental
employees.)
Employment
* Travel employment was 175,700. This is direct employment-no induced effects,
no multipliers, etc.
* 697,801 Virginians are employed in 40,438 travel-related establishments. (This is
much larger than the number above because not all employment in travel-related establishments can be attributed to
travel. Examples include restaurants and gasoline stations.)
* One in 18 Virginians is directly employed in the travel industry.
I Travel is the third largest employer in Virginia behind health services and business
SerVICeS. (Travel is now the second largest industry at the U.S. behind health services.)
' Taxes
* State taxes generated from travel was $488.8 million. This includes the state sales
tax, excise taxes, and corporate and personal income taxes.
* Local taxes generated from travel was $306.2 million. This includes the local sales
tax, local excise taxes, and property taxes.
a
1~
A-020999-1
ACTION NUMB
ITEM NUMBER ~'"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1999
SUBJECT: Request to adopt 1999 priorities established by the Board of
Supervisors
SUMMARY OF INFORMATION:
On January 23 and 24, 1999, the Board and key staff held a retreat to review issues
and set priorities for the upcoming year. The Board reached consensus on the issues on
the attached list. Measurable goals have been developed for each of the priorities that
were recommended at the retreat. At this time, the Board may offer suggested changes
or additions to the list. A staff retreat has been scheduled for tomorrow to review your
priorities and develop strategies to accomplish them during 1999. We will also use them
in developing the budget for the upcoming fiscal year.
SUBMITTED BY:
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to adopt 1999 Johnson _ x
Denied () priorities as revised with deletion Item 2.E Harrison _ x _
Received () which will be brought back for more McNamara- x
Referred () specificity Minnix _ x
To () Nickens x
cc: File
PRIORITIES ESTABLISHED FOR 1999
BY THE BOARD OF SUPERVISORS
FEBRUARY 9, 1999
1. Broaden the tax base
A. Economic Development
(1) Begin infrastructure improvements at the Glen Mary Project and
identify at least one occupant.
(2) With the Town of Vinton, develop a plan for the utilization of
McDonald Farm beginning with rezoning, infrastructure
improvements, and marketing.
(3) Meet with Bedford County to determine possibilities for a joint
business park.
(4) Continue participation in Virginia's First Facility Authority to
complete economic development project in Pulaski.
B. Tourism
(1) Initiate construction of the Blue Ridge Parkway Interpretive
Center.
(2) Add at least one new major special event and/or expand the
scope of those already in place.
(3) Continue to promote and support expansion of Explore Park.
(4) Consider potential uses of Virginia Mountain Country.
2. Increase Employee Efficiency and Satisfaction
A. Develop measurable objectives for departments through the budget
process, and for employees through the new performance evaluation
system.
B. Conduct an Employee Opinion Survey.
C. Conduct a Citizen Survey.
D. Monitor projects currently under construction ensuring timely
completion within budget.
3. Cooperation
A. Schools
(1) Meet regularly with School Board and staff to discuss issues
concerning funding and construction of school capital projects.
(2) Pursue joint opportunities with Parks and Recreation.
(3) Continue staff interaction and cooperation on operational issues,
such as payroll, finance, purchasing, MIS, etc.
B. Support regional efforts such as Project Impact and the stormwater
master plan and consider establishing a regional authority for
stormwater management.
C. Expand the customer base of the Spring Hollow water system.
D. Propose regionalization of municipal solid waste collection by the
Roanoke Valley Resource Authority, and creation of Regional
authority for Stormwater Management..
4. Quality of Life
A. Support Parks and Recreation projects including Memman Park, a
lighted soccer field in North County, and regional projects with other
Roanoke Valley governments.
B. Support greenways throughout the Roanoke Valley, and specifically
the Roanoke River Parkway section through Green Hill Park.
C. Community Plan
(1) Adopt zoning ordinance changes to implement Community Plan
recommendations such as cluster housing, and ridgetop
protection.
D. Transportation corridors
(1) Promote a regional approach to support for I-81 widening and
the proposed I-73.
(2) Utilize the Special Use Permit process to determine the best
zoning and use of corridor/transitional areas.
5. Public Safety
A. Look for new methods to implement regional fire and rescue
cooperative efforts, especially in overlapping areas.
B. Increase efforts to recruit and retain fire and rescue volunteers.
C. Work with volunteers to identify fire and rescue stations with staffing
problems and assist volunteers when feasible and appropriate.
D. Continue to review methods for increasing fiscal support for
emergency services.
2
lil~LL " ~- ~~Lld~(~ l d ~ d ~S Y d ~d ®~
PRIORITIES ESTABLISHED FOR 1999
BY THE BOARD OF SUPERVISORS
JANUARY 24, 1999
1. Broaden the tax base
A. Economic Development
(1) Begin construction of the Glen Mary Project and identify at least
one occupant.
(2) With the Town of Vinton, adopt the McDonald Farm Master
Plan and begin using the site.
(3) Meet with Bedford County to determine possibilities for a joint
business park.
(4) Continue participation in Virginia's First Facility Authority to
complete economic development project in Pulaski.
B. Tourism
(1) Initiate construction of the Blue Ridge Parkway Interpretive
Center.
(2) Add at least one new major special event and/or expand the
scope of those already in place.
(3) Continue to promote and support expansion of Explore Park.
(4) Consider potential uses of Virginia Mountain Country.
2. Increase Employee Efficiency and Satisfaction
A. Develop measurable objectives for departments through the budget
process, and for employees through the new performance evaluation
system.
B. Conduct an Employee Survey.
C. Conduct a Citizen Survey.
D. Monitor projects currently under construction.
E. Review staff salaries and benefits for competitiveness and to eliminate
staffing problems.
1
Y
a~
3. Cooperation
A. Schools
(1) Meet regularly with School Board and staff to discuss issues
concerning funding and construction of school capital projects.
(2) Pursue joint opportunities with Parks and Recreation.
(3) Continue staff interaction and cooperation on operational issues,
such as payroll, finance, purchasing, MIS, etc.
B. Support regional efforts such as Project Impact and the stormwater
master plan and consider establishing a regional authority for
stormwater management.
C. Expand the customer base of the Spring Hollow water system.
D. Propose regionalization of municipal solid waste collection by the
Roanoke Valley Resource Authority.
4. Quality of Life
A. Support Parks and Recreation projects including Merriman Park, a
lighted soccer field in North County, and regional projects with other
Roanoke Valley governments.
B. Support greenways throughout the Roanoke Valley, and specifically
the Roanoke River Parkway section through Green Hill Park.
C. Community Plan
(1) Adopt a cluster housing ordinance.
(2) Adopt zoning ordinance changes to implement Community Plan
recommendations such as cluster housing, and ridgetop
protection.
D. Transportation corridors
(1) Promote a regional approach to support for I-81 widening and
the proposed I-73.
(2) Utilize the Special Use Permit process to determine the best
zoning and use of corridor/transitional areas.
5. Public Safety
A. Look for new methods to implement regional fire and rescue
cooperative efforts, especially in overlapping areas.
B. Increase efforts to recruit and retain fire and rescue volunteers.
C. Work with volunteers to identify fire and rescue stations with staffing
problems and assist volunteers when feasible and appropriate.
2
ACTION N0.
ITEM NUMBER ~'a
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1999
AGENDA ITEM: Request from School Board to approve an Early Retirement
Proposal for school employees
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This item has been placed on the agenda at the request of the School Board. School
Superintendent Deanna Gordon will be present to explain the proposed early retirement
concept. Attached are the documents related to the proposal. The concept they are
requesting is described in these documents as the 20-28-23.3 plan.
Attachment 1 -Letter from School Board Chair Marion Roark requesting that the
Board consider this item
Attachment 2 -Proposed Early Retirement Program by William M. Mercer.
Attachment 3 - A memo from Finance Director Diane Hyatt regarding the proposed
concept and analysis of the various plans.
Also, as requested by Supervisor McNamara at the Board retreat, staff has computed
the impact of a 4% investment return on the 20-28-23.3 analysis (rather than the 8%
return used by the actuary). This lower investment return would require an additional
deposit of $1,375,000 in year six of the plan. This would make the 15 year cost
$27,296,633 as compared to $25,921,632 for the 8% return.
The School Board has not prepared a formal document describing the plan but
approved a concept based on a memorandum from Finance Director Diane Hyatt
(Attachment 3). There are advantages and disadvantages to both the current and
proposed plan. Under the proposed formal plan, employees would have greater
assurances that the benefit would be in place in the future. However, with this
assurance, there is a reduced benefit for some employees, but an increase for others
when compared to the informal program in place now. Schools would also have less
flexibility in the use of any funds that they have saved because these funds would have
to be used to build reserves in the plan. Dr. Gordon will describe the advantages and
disadvantages of each plan.
I would recommend that the Schools agree to the following guidelines if the plan is
approved.
• The Schools would not request additional funds for the program because the
County does not anticipate being able to provide these funds in the future.
• The Schools should be responsible for procuring, selecting, implementing and
monitoring the program, including the formation of an Early Retirement Board.
~'~
The County does not have the staff or expertise to develop the contract or
administer the program.
The Schools should provide an analysis of the early retirement plan on an
annual basis for inclusion in the County's Comprehensive Annual Report and
procure an actuarial report on the Trust at least every two years.
Currently, there are 70 pieces of legislation being considered in the General Assembly
concerning VRS. These possible changes include providing full retirement after 30
years of service, conversion of unused sick leave into service credit for retirement and
establishing a supplemental retirement plan for VRS members who are eligible for full
retirement. They may provide alternatives worthy of consideration by the County.
I have concerns about adopting the proposed approach. It is still relatively new and
has gotten mixed reviews from other localities. I prefer to form a small group of school
administrators and instructional staff and charge them with the task of revising the
existing plan to be fair to the employees, competitive with other localities, and
financially feasible. We will very soon outgrow our ability to fund the present informal
system. The Schools will need to allocate an additional $200,000 in their upcoming
budget just to keep this program going.
TAFF RECOMMENDATION
I recommend waiting for the outcome of retirement bills being considered by the
General Assembly to see if these may provide alternatives to a County sponsored
early retirement plan for School and County employees.
If you prefer to proceed before the General Assembly ends, then you as a Board need
to decide if you are willing to adopt a formal IRS approved early retirement plan. The
material submitted to you at this time does not constitute a plan but rather a proposal.
The official plan will require a substantial amount of school staff time to be
developed, even with the assistance of consultants, and coordinated with the School
employees. It must then be approved by the School Board before it can be brought
back to you for approval.
Respectfully Su mitted by:
Elmer C. Hodge
County Administrator
ACTION
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
VOTE
No. Yes Abs
Motion by: Harrison
Johnson
McNamara
Minnix
Nickens
.. ~ ~GpuN~s
?o~ cyo
~ ~
ATTACHMENT #1
~~ ~ ~
OFFICE OF DIVISION SUPERINTENDENT $~ r
5937 Cove Road
Roano)ze, Virginia 24019
Phone: (540) 562-3700 Fax: (540) 562-3994
January 25, 1999
Chairman Bob Johnson
Roanoke County Board of Supervisors
5204 Bernard Drive, S.W.
Roanoke, VA 24018
Dear Mr. Johnson:
Pursuant to the board retreat yesterday, I am requesting that the Early Retirement Incentive
Program be added to an agenda for an upcoming meeting of your board. The school board would
like for this to be considered by the board of supervisors as soon as possible. I realize that you
will be meeting tomorrow, January 26 and understand that most likely your agenda for that
meeting has been set. If possible, please add the retirement plan to your February 9, 1999
agenda.
Please feel free to contact me should you have any questions.
Sincerely,
M 'on Roark, Chai an
Roanoke County School Board
be
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ATTACHMENT #3
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INTEROFFICE MEMORANDUM
TO: DEANNA GORDON
SCHOOL BOARD
FROM:. DIANE HYATT
SUBJECT: ADDITIONAL ANALYSIS OF EARLY RETIREMENT PLAN
DATE: 11/02/98
Based upon the Superintendent's budget committee meeting October 8, 1998 I worked with
William M. Mercer, Inc. to provide the two additional scenarios that were requested at the
work session. The first scenario is based on the new proposed plan being implemented at
the payout percentage of 20% for seven years, 28% for five years and 23.3% for three years.
The second scenario is a downsized version of the current early retirement plan that
eliminates the 30% option for people retiring at age 55.
Attachment A graphically depicts the annual amounts that need to be budgeted for the
various versions of the early retirement plan. The new line for the proposed 20-28-23.3 plan
shows that the plan breaks even in the first five years followed by a sharp drop in expenses
that is below the current budget for early retirement. The new line for the downsized
current plan follows the same pattern as the line for the current plan except it stays
approximately $100,000 to $300,000 below the current plan annually.
Attachment B graphically depicts the cumulative amounts that will be paid into each of these
early retirement programs over the next fifteen years. Of this plan shown the proposed 20-
28-23.3 option is the only one that falls below the current budget.
Attachment C shows the annual cumulative amounts that are used in the charts on
Attachment A and B.
Attachment D is a two page analysis of the proposed 20-28-23.3 plan. The additional costs
that are shown on the second page are identical to those that were included with the earlier
option that was discussed on October 8, 1998.
Attachment E is an analysis of the trust fund for the 20-28-23.3 plan.
Attachment F is a comparison of the salary payout from the current plan to the 20-28-23.3
plan for both the teachers and administrators.
Attachment G is an analysis of the downsized version of the first plan removing the 30%
option for people at age 55.
\\ADMOl\ADIvfV 1\finance\common\corres\ 11-2-98.doc
From a financial perspective, the proposed plan at the level of 20-28-23.3 does appear to
produce significant savings over the long term while still building and maintaining a healthy
trust fund. However, with this plan, consideration needs to be given to the reduction of
benefits to the employees. For example, a teacher retiring under the seven year option
would be receiving the same 20% payment as the current plan (with the additional FICA
benefits) but, would now be working a total of 175 days compared to a total of 140 days
under the current plan. I am sure you would want to consider the impacts that can best be
outlined by Dr. Gordon and the School personnel department before you make your
decision.
If you should decide to go ahead with the proposed plan, it will be necessary for someone
on the School staff to be placed in charge of procuring the plan and placing it in service. I
will be happy to serve in a financial oversight capacity however, I do feel it is the function of
the School personnel department to procure and implement a new plan.
\\ADMOi\ADMV 1\finance\common\corres\ 11-2-98.doc
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Attachment F
Teacher: 55 yrs. old Salary Payouts - 7 Year Plan ~ ~"'~,
(Top of Salary Scale) _ - j
Earnings Current Plan Proposed Plan
Before Retirement 30% 20%
Final Salary 42,851.00 12,855.30 8,570.20 ,
VRS Payout N/A 20,964.72 20,964.72
SS Savings (Yrs. 2-7) N/A N/A 561.96 i,
Totals 42,851.00 33,820.02 30,096.88
j (Loss) /Gain Per Yr. (3,723.14
Salary Payouts - 5 Year Plan
Earnings Current Plan Proposed Plan ~
Before Retirement 20% 28%
Final Salary 42,851.00 8,570.20 11,998.28 ~'~,
VRS Payout ~
I N/A 20,964.72 20,964.72 '~,
SS Savings (Yrs. 2-5) N/A N/A 734.29
Totals 42,851.00 29,534.92 33,697.29
i (Loss) /Gain Per Yr. 4,162.37
- -- --- ----- -- -_ _ - -Salary Payouts- _ -~ Year Plan- -1 -
Earnings Current Plan Proposed Plan
Before Retirement 20% 23.3%
Final Salary
VRS Payout
SS Savings (Yrs. 2-3)
Totals ~~
42,851.00 8,570.20 9,984.28
I
N/A 20,964.72 20,964.72
N/A N/A 509.20
i
42,851.00 29,534.92 31,458.20 !;
(Loss) /Gain Per Yr. 1,923.28 ~'
Administrator: 55 yrs. old
(Top of Salary Scale) ~
Final Salary
VRS Payout
SS Savings (Yrs. 2-7)
Totals
Attachment F
Salary Payouts - 7 Year Plan ~~~ ~~~"'
Earnings Current Plan Proposed Plan I
Before Retirement 30% 20%
62,894.20 18,868.26 12,578.84
N/A 32,700.48 32,700.48
N/A N/A 824.81
62,894.20 51,568.74 46,104.13
(Loss) /Gain Per Yr. (5,464.61
Salary Payouts - 5 Year Plan
Current Plan Proposed Plan
20% 28% I~
Earnings
Before Retirement
Final Salary ~
I 62,894.20 12,578.84 17,610.38 ~
'
~
VRS Payout
N/A
32,700.48 ~
32,700.48 I'
SS Savings (Yrs. 2-5) N/A N/A 1,077.76
Totals 62,894.20 45,279.32 51,388.61
(Loss) /Gain Per Yr. 6,109.29 !,
Salary Payouts - 3 Year Plan
Current Plan Proposed Plan ~,
20% 23.3%
Earnings
Before Retirement
Final Salary i
i 62,894.20 12,578.84 14,654.35
VRS Payout ~ N/A 32,700.48 32,700.48
SS Savings (Yrs. 2-3) N/A N/A 747.37
Totals 62,894.20 45,279.32 48,102.20
~
;' (Loss) /Gain Per Yr. 2,822.88
Attachment G
Early Retirement Analysis -Revised Current Plan
CURRENT
EARLY INCREASE IN BUDGET
PROJECTED CURRENT ANNUAL RETIREMENT INCREASE ANNUAL
YEAR BENEFITS RETIREES COST BUDGET OVER 1997 INCREASE
1998 435,482 1,714,944 2,150,426 2,166,545 .(16,119) (16,119)
1999 896, 048 1,424, 325 2, 320, 373 2,166, 545 153, 828 169,947
2000 1,406,198 1,123,396 2,529,594 2,166,545 363,049 209,221
2001 1,931,214 852,732 2,783,946 2,166,545 617,401 254,352
2002 2,425,944 618,649 3,044,593 2,166,545 878,048 260,647
2003 3,134, 304 354, 636 3, 488,940 2,166,545 1, 322, 395 444,347
2004 3, 326, 788 36,134 3, 362, 922 2,166, 545 1,196, 377 (126, 018)
2005 3, 485, 376 8, 523 3,493, 899 2,166,545 1, 327, 354 130, 977
2006 3,590,248 - 3,590,248 2,166,545 1,423,703 96,349
2007 3,673,004 - 3,673,004 2,166,545 1,506,459 82,756
2008 3,657,058 - 3,657,058 2,166,545 1,490,513 (15,946)
2009 3, 561,452 - 3, 561,452 2,166,545 1, 394, 907 (95, 606)
2010 3,423,022 - 3,423,022 2,166,545 1,256,477 (138,430)
2011 3,275,892 - 3,275,892 2,166,545 1,109,347 (147,130)
2012 3,103,964 - 3,103,964 2,166,545 937,419 (171,928)
47, 459,333 14,961,158 937,419
ACTION # A-020999-2
ITEM NUMBER ~~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1999
AGENDA ITEM: Reconsideration of second reading of ordinance to rezone 11.93
acres from AG-3 to AR and to obtain a Special Use Permit to
allow a 9-hole golf course to be located at the 2600 block of
Rutrough Road in the Vinton Magisterial District upon the petition
of Randall Wayne Brown.
MMARY OF INFORMATION
Pursuant to Section 2-115 (e) of the Board's adopted Rules of Organization and
Procedures, Supervisor Nickens made a motion to reconsider the second reading of
ordinance to rezone 11.93 acres from AG-3 to AR and to obtain a Special Use
Permit to allow a 9-hole golf course to be located at the 2600 block of Rutrough
Road in the Vinton Magisterial District upon the petition of Randall Wayne Brown.
This matter was voted on and defeated by a unanimous roll call vote at the Board
meeting held on January 26, 1999.
This item must be advertised twice and will be placed on the March 23, 1999 Board
Meeting agenda for public hearing.
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harr~C. Nickens to reconsider Johnson _ x
Denied () rezoning request and special use permit Harrison _ x _
Received () of Randall Wayne Brown at 3/23/99 McNamara- x
Referred () meeting Minnix _ x
To () Nickens _ x _
cc: File
Paul M. Mahoney, County Attorney
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
Item No. ~'
AT A REGULAR MEETING OF THE ROANOKE COUNTY, VIRGINIA
BOARD OF SUPERVISORS, HELD AT THE ROANOKE COUNTY ADMII~TISTRATION
CENTER, ROANOKE COUNTY, VIRGI1~lIA
MEETING DATE: February 9, 1999
AGENDA ITEM: First Reading of Ordinance Declaring a 5.111 Acre Portion of a Lot Fronting
on Merriman Road and a 0.16 acre portion of a lot opposite the Intersection
of Starkey Road and Merriman Road in the Cave Spring Magisterial District
To Be Surplus and Accepting/Rejecting An Offer For The Exchange of Same
With Portions of Property Owned by Charles R. Lemon & Anne L. Lemon
and Curtis L. Lemon and Dorothy D. Lemon
COUNTY ADMINISTRATOR' S COMMENTS:
BACKGROUND INFORMATION: Funds were included in the 1992 General Obligation Bond
Referendum for purchase of property for a new South County High School. The Board of
Supervisors transferred those funds to the Roanoke County School Board for the purchase of land
on Merriman Road for this purpose. Additionally, the School Board planned to exchange some of
that acreage with Plastics One, Inc., a company already located adjacent to the site. The intent was
to use this tract, the existing Merriman Park, and the 28 acre Taylor property to build a high school
and provide joint-use athletic facilities adjoining Starkey Park. This exchange was to benefit Plastics
One by allowing the company to expand out of the flood plain, and benefit the County by providing
recreational areas along Back Creek. Since that time, the School Board has obtained an option on
the Woods End property located off Route 221, and has indicated that the property on Merriman
Road will not be used for the new high school. At a recent joint meeting between the Board of
Supervisors and the School Board, School Board members indicated a consensus to declare the
property surplus and turn it over to the County, so long as a suitable area could be provided in the
general vicinity for a school bus parking facility. It is anticipated that the School Board will take this
action at the meeting on February 11, 1999.
SUMMARY OF INFORMATION: This is a request to accept the 11.10 acre tract of land from
the School Board, and then to declare 5.1 acres of that surplus, and exchange that acreage with
Plastics One fora 9 acre tract close to Back Creek and $13,115.00 as the difference between the
appraised values of the exchanged properties. The transaction needs to be completed as soon as
possible, because Plastics One is ready to begin construction, and the Parks and Recreation
Department needs ownership to complete a grant for recreational access funding. This transaction
will benefit the County in several ways:
o Parks and Recreation -This land exchange will provide an opportunity to build
additional recreational facilities adjoining Starkey Park. There is a tremendous
demand for additional facilities in Southwest County, and this will allow room for
playing fields, a greenway and picnic facilities. Additionally, the Parks and Recreation
Department has pre-qualified for a recreational access grant in the amount of
$187,000 during the current fiscal year, but the County needs ownership of the
property to make this application. This will make the Department eligible to apply for
access funding for a different park in the next fiscal year.
o Economic Development -Plastics One plans to expand its existing facility by an
additional 30,000-50,000 square feet. The estimated value of the expansion is $1
million, which will increase the County's tax revenue, and there will also be additional
employment opportunities. Plastics One is very crowded in their current facility, and
the owners are anxious to begin construction on the addition to alleviate those
problems.
o Schools - In exchange for surplusing this land, the County will provide funding for the
purchase of the Woods End site, and has agreed to pay the water and sewer
connection fees for the new school. The Superintendent and County Administrator
will determine a suitable site for a bus parking facility to replace the current Cave
Spring High School lot, if it becomes necessary.
ATTACHMENTS: Attached are several documents pertaining to this transaction:
Attachment A is a plat showing the relative shapes, sizes and locations of the parcels before the
exchange.
Attachment B is a plat showing the County property and the Plastics One property after the exchange.
Note that the parcels have been reconfigured.
Attachment C is the ordinance authorizing the exchange of land with Plastics One, Inc.
Attachment D is the proposed agreement between the Roanoke County Board of Supervisors and
the Roanoke County School Board.
Attachment E is the conceptual drawing of the expanded recreational facilities at Starkey Park.
There will also be a staff presentation at the Board meeting on the plans to expand the Park and
representatives from Plastics One will provide information on their expansion.
FISCAL IMPACT: There is no immediate fiscal impact to this request. Staff will bring back
specific figures for the purchase of the Woods End site and the water and sewer connection fees when
the School Board makes that request.
2
STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the
attached ordinance, which contains the following actions:
1. Authorizes the County Administrator to execute an agreement with the Superintendent of
Schools accepting 11.10 acres of land on Merriman Road from the Roanoke County School
Board.
2. Exchanging 5.1 acres of that property with the Lemon Family, owners of Plastics One, Inc.
in return for 9 acres of property and $13,115.00.
Respectfully submitted,
b
Elm r C. Hodge
County Administrator
ACTION
Approved
Denied
Received
Referred to
()Motion by:
()
()
Attachments
No Yes Abs
Hamson _ _
Johnson _ _
McNamara
Minnix _
Nickens
3
ATTACHMENT A
Roanoke County Proposed Exchange of Land
Department of Between Roanoke County School Board
Community Development and Plastics One
No Scale
Date: February 5, 1999
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ATTACHMENT C ~... /
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMIlVISTRATION
CENTER ON TUESDAY, FEBRUARY 9, 1999
ORDINANCE DECLARING A 5.111 ACRE PORTION OF A LOT
FRONTING ON MERRIMAN ROAD (PART OF TAX MAP NO.97.1-
2-11) AND A 0.16 ACRE PORTION OF A LOT OPPOSITE THE
INTERSECTION OF STARKEY ROAD AND MERRIMAN ROAD
(PART OF TAX MAP NO. 97.05-1-1) IN THE CAVE SPRING
DISTRICT TO BE SURPLUS AND ACCEPTING/REJECTING AN
OFFER FOR THE EXCHANGE OF SAME WITH PORTIONS OF
PROPERTY OWNED BY CHARLES R LEMON & ANNE L. LEMON
AND CURTIS L. LEMON & DOROTHY D. LEMON (TAX MAP NOS.
97.01-2-10 & 97.01-2-12)
WHEREAS, Charles R Lemon, Curtis L. Lemon and their wives are owners of two parcels
of real estate in the Cave Spring Magisterial District totaling approximately 20 acres and each
extending from Merriman Road to Back Creek and adjoining property of the County of Roanoke and
the Roanoke County School Board; and
WHEREAS, the Roanoke County School Board is owner of a parcel of real estate of
approximately 11 acres situated between the above described parcels owned by the Lemon family;
the Roanoke County School Board no longer foresees any potential use of this parcel for future
school construction or as a schoolbus lot and is willing to declare this real estate as surplus and to
.deed this property to the Roanoke County Board of Supervisors for use, in whole or in part, for
parks, playing fields or other public purposes; and
WHEREAS, the Board of Supervisors at its meeting on October 14, 1997, appropriated funds
for the design of Phase 1 of the proposed South County District Park and authorized negotiations
with the Lemon family for an exchange of real estate in order to assemble a parcel of approximately
16 acres along Back Creek for the South County District Park which would connect with two
existing County park facilities as well as provide for a park access road from the intersection of
~" /
Merriman and Starkey Roads; and
WHEREAS, the Lemon family has indicated a willingness to exchange approximately 9 acres
of their two parcels closest to Back Creek for approximately 5 acres of property owned by Roanoke
County adjoining Merriman Road to facilitate the expansion of their current manufacturing operations
in the County and, in addition, to pay the County an additional sum of $13,115.00 as the difference
between the appraised values of these exchanged properties; and
WHEREAS, the first reading of this ordinance was held on February 9, 1999; and the second
reading and public hearing for this ordinance will be held on February 23, 1999.
BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as
follows:
That the County Administrator is authorized to agree to and execute an agreement
dated February ~ 1999, between the County School Board of Roanoke County, Virginia, and the
Board of Supervisors of Roanoke County, Virginia, providing the terms for the conveyance of certain
surplus property from the School Board to Roanoke County and to accept on behalf of the Board of
Supervisors of the County of Roanoke, Virginia, the conveyance from the County School Board of
Roanoke County, Virginia, of a parcel of real estate of approximately 11 acres, identified as all of
Roanoke County Tax Map Parcel # 97.01-2-11, in accordance with the terms of this agreement
dated February ~ 1999, all of which shall be of such form as approved by the County Attorney,
and to record such deed; and
2. That pursuant to the provisions of Section 16.10 of the Charter of Roanoke County,
Ch. 617, 1986 Acts of Assembly, the subject properties, as more particularly described below, having
been made available and deemed unnecessary for other public uses, are hereby declared surplus; and
2
~- /
That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County,
a first reading was held on February 9, 1999; and a second reading and public hearing was held on
February 23, 1999, concerning the exchange of a 5.111 acre parcel of real estate, being a portion of
a lot fronting on Merriman Road (part of Tax Map No. 97.1-2-11), previously declared surplus by
the County School Board of Roanoke County, Virginia, and to be deeded to the Board of Supervisors
of the County of Roanoke, and a 0.16 acre portion of a lot lying south and east of a new park access
road to be constructed opposite the intersection of Starkey Road and Merriman Road (part of Tax
Map No. 97.05-1-1), property of the Board of Supervisors of the County of Roanoke, for two parcels
of land containing 5.015 acres and 4.128 acres, respectively, owned by Charles R. Lemon and Anne
L. Lemon and Curtis L. Lemon and Dorothy D. Lemon (part of Tax Maps No. 97.01-2-10 and 97.01-
2-12), as shown on a plat of survey prepared by Lumsden Associates, P.C., dated February 26, 1998;
and
4. That an offer in writing having been received to exchange said properties, the offer
of Charles R. Lemon & Anne L. Lemon and Curtis L. Lemon & Dorothy D. Lemon is hereby
accepted/rejected and further, if accepted, the terms of the Contract of Sale and Exchange Agreement
dated May 29, 1998 are hereby confirmed as the binding terms for the completion of this exchange
of real estate; and
5. That as a condition of this exchange, Charles R. Lemon & Anne L. Lemon and Curtis
L. Lemon & Dorothy D. Lemon and the County of Roanoke have agreed to execute an exchange of
easements in order to provide such drainage easements and temporary construction easements as shall
be necessary for drainage improvements to the properties of both parties and to provide an easement
for ingress and egress over property of Roanoke County for fire protection and other public safety
~1
needs of the currently existing Plastics One facility on property retained by the Lemons; and
6. Further, as a condition of this exchange, Charles R. Lemon & Anne L. Lemon and
Curtis L. Lemon & Dorothy D. Lemon have agreed to enter into an agreement for the sharing of cost
on an equal, 50-50, basis of all reasonable drainage improvements which shall be located upon the
property of Roanoke County adjacent to the remaining property of the Lemons subsequent to this
exchange. Roanoke County will be responsible for maintenance of these drainage improvements and
will provide reasonable opportunity for the Lemons to review the design and bid documents prior to
the public procurement process.
7. That the County Administrator , or an Assistant County Administrator, is authorized
to execute such documents and take such actions on behalf of Roanoke County as are necessary to
accomplish the property exchange, specifically including the conveyance and acquisition of respective
properties, all of which shall be of such form as approved by the County Attorney.
8. That this ordinance shall be in full force and effect from its passage.
g:\...\jbolschools\plastics.2or
4
ATTACHMENT D
THIS AGREEMENT, made and entered into this day of February, 1999, by and F-
between the COUNTY SCHOOL BOARD OF ROANOKE COUNTY, VIRGINIA, a political
subdivision of the Commonwealth of Virginia, its successors and assigns, party of the first part,
hereafter referred to as "School Board," and the BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, a charter county of the Commonwealth of Virginia, its successors and
assigns, party of the second part, hereafter referred to as "Roanoke County."
WITNESSETH
WHEREAS, by an Exchange Agreement, dated May 29, 1998, entered into between Charles
R. Lemon and Anne L. Lemon, husband and wife, and Curtis L. Lemon and Dorothy D. Lemon,
husband and wife hereafter referred to as "the Lemons," owners of two parcels of real estate fronting
on Merriman Road in the County of Roanoke, the School Board, and Roanoke County, agreement
was reached for a mutual exchange of adjoining parcels of real estate in order to provide to the
Lemons a more suitable parcel for expansion of their existing manufacturing facility in Roanoke
County in order to increase their present employment and productivity with accompanying economic
benefits to the County and its citizens and to provide to Roanoke County a suitable parcel which will
join two existing County park facilities so as to provide for the expansion of and complementary
enhancement of existing parks and recreation facilities; and
WHEREAS, the agreement by the School Board to purchase the Woods End property
consisting of approximately 70 acres as the location for a new high school in Southwest Roanoke
County and the agreement of the Roanoke County Board of Supervisors to fund the purchase of this
property and to grant the necessary rezoning and permit approvals for the construction of the
proposed new high school has substantially removed the likelihood of need by the School Board for
additional property on Merriman Road for a schoolbus lot or other physical needs of the school
system.
/-- .."
NOW THEREFORE, in consideration of Ten Dollars ($10.00), cash in hand paid, and other
good and valuable consideration as described herein, the School Board hereby agrees to act by
resolution in accordance with § 22.1-129A of the Code of Virginia, 1950, as amended, to declare
surplus and to convey to Roanoke County all that certain lot or parcel of real estate containing
approximately 11 acres, identified as all of Roanoke County Tax Map Parcel # 97.01-2-11, as more
particularly described in Attachment A hereto.
In consideration of this conveyance, Roanoke County hereby covenants and agrees that in
the event that the School Board needs real estate in order to relocate the schoolbus lot currently
housed at Cave Spring High School on Chaparral Drive that Roanoke County will make available a
similar location in Southwest Roanoke County on property owned by Roanoke County or property
owned by the School Board. By the execution of this agreement, both of the parties hereto agree that
it is entered into, in part, in consideration of an agreement between Roanoke County and the School
Board for financing of certain school improvements as provided in the Exchange Agreement of May
29, 1998, referenced above.
WITNESS the following signatures and seals:
COUNTY SCHOOL BOARD OF ROANOKE
COUNTY, VIRGINIA
By:
Division Superintendent
Roanoke County Schools
5937 Cove Road, NW
Roanoke, VA 24019
By:
BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
County Administrator
County of Roanoke, Virginia
P.O. Box 29800
Roanoke, VA 24018-0798
~- o
ATTAC~IlVIENT A
All that certain tract or parcel of land, and all appurtenances thereunto pertaining, lying and being
situated in the Cave Spring Magisterial District of the County of Roanoke, Virginia, conveyed to
the County School Board of Roanoke County, Virginia, by Stephen B. Bogese, II and Charles E.
Bogese, Trustees under the testamentary Marital Trust contained in the Will of Stephen B.
Bogese, containing 11.10 acres, (Tax Map Number 97.01-2-11), and recorded in the Clerk's
Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1464, page 723.
Being the same property conveyed to Stephen B. Bogese (having since departed this life on
January 17, 1982), by deed of partition dated May 4, 1977, of record in the Clerk's Office of the
Circuit Court for the County of Roanoke, Virginia, in Deed Book 1064, page 222.
•
•
f
ACTION NUMBER
ITEM NUMBER
~a
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1999
AGENDA ITEM: Ordinance to vacate a 20-foot sanitary sewer easement recorded in
Deed Book 20, Page 89 Section 12, Carriage Homes of Canterbury
Park and a portion of a 20-foot sanitary sewer easement recorded in
Book 15, Page 110, Section 9, Kensington of Canterbury Park, lot
18A, (Tax Map No. 86.01-10-18) and located in Windsor Hills
Magisterial District (shown on attached map).
COUNTY ADMINISTRATOR'S COMMENTS: G
A~~~
This is the first reading of the proposed ordinance to vacate a 20-foot sanitary sewer
easement (Plat Book 20, Page 89) and a portion of a 20-foot sanitary sewer
easement (Plat Book 15, Page 110), lot 18A, Section 12, Carriage Homes of
Canterbury Park.
By plat of subdivision of May 6, 1993, recorded in the Clerk's Office of the Circuit
Court of Roanoke County, Virginia, Plat Book 15, Page 110, Boone, Boone and
Loeb, Inc., as owner of Section 9, Kensington of Canterbury Park conveyed to the
Board of Supervisors of Roanoke County a 20-foot sanitary sewer easement
extending in a northerly direction from Scotford Court to the remaining property of
Boone, Boone and Loeb for future development (Section 12, Carriage Homes of
Canterbury Park).
By plat of subdivision of October 20, 1997 recorded in the Clerk's Office of the
Circuit Court of Roanoke County, Virginia, Plat Book 20, Page 89, Boone, Boone,
and Loeb, Inc., and Palm Hermitage Corp., a Virginia corporation, as owner of
Section 12, Carriage Homes of Canterbury Park conveyed to the Board of
Supervisors of Roanoke County a 20-foot sanitary sewer easement extending in an
easterly direction from the existing sanitary sewer easement (Section 9, Kensington
of Canterbury Park) to the adjacent lot to ensure sewer availability.
1
~~
The petitioner, Boone, Boone and Loeb, Inc., and Palm Hermitage Corporation, are
the current owners of lot 18A, Section 12, Carriage Homes of Canterbury Park, over
which the above described easements are located, said lot being situated along
Wertz Orchard Road in the Windsor Hills Magisterial District and being designated
on the Roanoke County land records as Tax Map No. 86.01-10-18.
Boone, Boone, and Loeb, Inc., and Palm Hermitage Corporation, have requested
that the Board of Supervisors vacate the easements described above, and as
shown on Exhibit "A" attached, in order to allow the construction of the proposed
dwelling on lot 18A.
The Roanoke County Utility Department was notified of the request to vacate the
sanitary sewer easements on lot 18A, Section 12, Carriage Homes of Canterbury
Park. The Utility Department has determined that the vacation of the easements will
not affect the operation and maintenance of the existing sanitary sewer system.
The Utility Department agrees with this request.
All costs associated with the adoption of this ordinance will be the responsibility of
Boone, Boone, and Loeb, Inc., and Palm Hermitage Corporation.
Staff recommends that the Board adopt the proposed ordinance.
ITTED BY:
Arnold Covey, Director /
Department of Community Development
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by:
APPROVED BY:
Elmer C. Hodge
County Administrator
VOTE
No Yes Abs
Harrison
Johnson
McNamara
Minnix
Nickens
2
~~
c: Paul Mahoney, County Attorney
Gary Robertson, Director, Utility Department
~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, FEBRUARY 9, 1999
ORDINANCE TO VACATE A 20-FOOT SANITARY SEWER EASEMENT,
PLAT BOOK 20, PAGE 89 (SECTION 12, CARRIAGE HOMES OF
CANTERBURY PARK), AND A PORTION OF A 20-FOOT SANITARY SEWER
EASEMENT, PLAT BOOK 15, PAGE 110 (SECTION 9 KENSINGTON OF
CANTERBURY PARK), LOCATED ON LOT 18, SECTION 12 OF CARRIAGE
HOMES OF CANTERBURY PARK, AND FURTHER SHOWN ON LOT 18-A ON
RESUBDIVISION PLAT OF CARRIAGE HOMES OF CANTERBURY PARK,
PLAT BOOK 21, PAGE 26, IN THE WINDSOR HILLS MAGISTERIAL
DISTRICT (TAX MAP NO.. 86.01-10-18)
WHEREAS, by subdivision plat entitled `PLAT OF SUBDIVISION FOR SECTION NO.
12, "CARRIAGE HOMES OF CANTERBURY PARK"', dated October 20, 1997, and recorded in
the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 20, page 89, a
twenty-foot (20') sanitary sewer easement was shown and created on Lot 18, the subject easement
being designated on said plat as "NEW 20' S.S.E."; and,
WHEREAS, by said subdivision plat entitled `REVISED PLAT SHOWING KENSINGTON
OF CANTERBURY PARK, SECTION NO. 9', dated May 6, 1993, and recorded in the aforesaid
Clerk's Office in Plat Book 15, page 110, atwenty-foot (20') sanitary sewer easement was shown
and created along the boundary line of Lots 14 and 15 and extends in a northerly direction outside
the boundary lines of the subdivision, the subject easement being designated on said plat as "NEW
20' SANITARY SEWER EASEMENT"; and
WHEREAS, the subject easements are further shown on Lot 18-A of `PLAT SHOWING
THE RESUBDIVISION OF ORIGINAL LOTS 18, 19, 20 AND 21, SECTION NO. 12,
"CARRIAGE HOMES OF CANTERBURY PARK"', dated February 23, 1998, and recorded in the
aforesaid Clerk's Office in Plat Book 21, page 26; and,
~- ~
WHEREAS, the Petitioner, Boone, Boone and Loeb, Inc., and Palm Hermitage Corporation,
are the current owners of Lot 18-A, Section 12, Carnage Homes of Canterbury Park, and have
requested that the above-described existing 20' sanitary sewer easements, or portions thereof, be
vacated; and,
WHEREAS, the construction of a proposed dwelling on Lot 18-A will result in an
encroachment on the subject sanitary sewer easements and the Petitioners have requested that they
be vacated pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended); and,
WHEREAS, this vacation will not involve any cost to the County and the affected County
departments have raised no objection; and,
WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950,
as amended), and the first reading of this ordinance was held on February 9, 1999, and the public
hearing and second reading of this ordinance was held on February 23, 1999.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the sanitary sewer easements being designated and shown as "Easement to be
Vacated" on Exhibit A attached hereto, said easements having been dedicated on `PLAT OF
SUBDIVISION FOR SECTION NO. 12, "CARRIAGE HOMES OF CANTERBURY PARK"',
dated October 20, 1997, and recorded in the aforesaid Clerk's Office in Plat Book 20, page 89,
"REVISED PLAT SHOWING KENSINGTON OF CANTERBURY PARK, SECTION NO. 9',
dated May 6, 1993, and recorded in the aforesaid Clerk's Office in Plat Book 15, page 110, and
further shown on `PLAT SHOWING THE RESUBDIVISION OF ORIGINAL LOTS 18, 19, 20
AND 21, SECTION NO. 12, "CARRIAGE HOMES OF CANTERBURY PARK"', dated February
2
F-.~
23, 1998, and recorded in the aforesaid Clerk's Office in Plat Book 21, page 26, in the Windsor Hills
Magisterial District of the County of Roanoke, be, and hereby are, vacated pursuant to § 15.2-2272
of the Code of Virginia (1950, as amended), subject to the conditions contained herein.
2. That all costs and expenses associated herewith, including but not limited to publication,
survey and recordation costs, shall be the responsibility of the Petitioner.
3. That the County Administrator, or an Assistant County Administrator, is hereby
authorized to execute such documents and take such actions as may be necessary to accomplish the
provisions of this ordinance, all of which shall be on form approved by the County Attorney.
4. That this ordinance shall be effective on and from the date of its adoption, and a certified
copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County,
Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended).
G:\ATTORNEY\VLH\AGENDA\CANTERBY.ORD
3
TAX ,86.01->0-18
LOT 18A
I I SEC710N No. 12
CARR/AGE HOMES OF CANTERBURY PARK"
= I P.B. 21, PG. 26 ~,
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FU7URE ~°.~
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Easement to be Vacated
~ I 4 3 o
- I ' ~I
PORAON OF // ti
EX/S71NG 20' SAN/TARY
SEWEi7 EASEMENT
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-A/A/N7DVANG,E' EASEMENT EX/SANG 20' SAN/TARP
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,;,;.97'
S 75~~i~~ LOT 14
' SE"CAON Na 9
%CENS/NGTON R'' CANTERBURY PARK'
' P.B. 20, P& 88
Request to Vacate
A 20' Sanitary Sewer Easement
Recorded in
Plat Book 20, Page 89
And
A Portion of a 20' Sanitary Sewer Easement
Recorded in
Plat Book 15, Page 110
Located on
Lot 18A, Section 12
Carriage Homes of Canterbury Park
Plat Book 21, Page 26
Tax Map No.: 86.01.-10-18
ROANOI~E COUNTY Request to Vacate a 20' Sanitary Sewer Easement, Plat Book 20,
DEP.ARTMENfi OF Page 89, Section 12, Carriage Homes of Canterbury Park &
COMMUNITY DEVELOPMENT portion of a 20' Sanitary Sewer Easement, Plat Book 15, Page 110,
Section 9, Kensington of Canterbury Park, and further shown
EXHIBIT A
pB ~ PG B9 SEiYER EASEMENT
I \ P.B. 21, PG. 26 (P.B. 20, PG B9J
EX/SANC '
~~.~4N/TARY ~f
D \
~ J
d
ACTION N0.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1999
AGENDA ITEM: First Reading of an Ordinance Approving the
Exercise of an Option to Purchase Agreement with
Salem Office Supply, Inc., for Property Located at
400 East Main Street, Across from the Roanoke
County Courthouse, in Salem, Virginia
OUNTY ADMIN TRATOR' COMMENTS:
a
BACKGROUND:
At the January 12, 1999 meeting, the Board of Supervisors
authorized staff to place a $3,000 option fee (to be applied to
the purchase price) on the Salem Office Supply, Inc. property
located across from the Roanoke County Courthouse at 400 East
Main Street in Salem, Virginia. The property is a lot
approximately 17,754 square feet with a two story building
currently used as a showroom, office, and warehouse operation.
By exercising the option, we plan to acquire the property by
May 1, 1999, renovate the space for office use and storage, and
occupy the building in the summer of 1999. MarshWitt, Architects
and Engineers, are currently working with staff to design the
space for use and to determine the improvements required.
Attachment A shows the anticipated costs for the acquisition and
renovation of the Salem Office Supply Building.
We plan to locate the Court Service Unit and related grant
function offices in the new space, part of the Sheriff's Office,
and storage for the Clerk of Circuit Court. We will still have
some room for future expansion. Moving the Court Service Unit
out of the Courthouse is necessary to allow the improvements
previously approved by the Board of Supervisors. These
improvements include the relocation of the Sheriff Administrative
offices and the demolition of the Guy House and Sheriff Annex
building. The demolition will allow the creation of much needed
parking for the Courthouse complex.
Attachment B shows the cost for a related project
(improvements to the Courthouse), the items which have been
funded through the appropriation to the FY 1998-99 budget, the
roll-over appropriation, and the courthouse maintenance monies.
You will recall that in the work session on February 22, 1998,
the proposal considered the possibilities of enclosing the area
between the jail and Courthouse; enclosing the breezeway of the
Courthouse; the price for building a wing off of the juvenile
court side of the building for office and parking; and possibly
reinforcing the floor under the Clerk of the Circuit Court record
room to address space issues. Through the purchase of a separate
office building, the need for the expansion of the Courthouse
building is not required. However, the internal improvements,
the removal of the Guy House and the Sheriff Annex building, and
the development of additional parking on the Courthouse site are
still necessary. The associated funding for those improvements
have already been approved.
The purchase price for the Salem Office Supply property is
$325,000. Staff has estimated the cost of renovations to be
$425,000 with an additional $20,000 for related fees and
expenses. It is suggested that the $150,000 previously set aside
for the jail expansion be reappropriated to this project. The
balance of $620,000 is available in the Capital Fund
Unappropriated Balance (current balance is $631,042.93).
ALTERNATIVES:
1. Approve the First Reading of the attached ordinance
authorizing the exercise of the option to purchase the Salem
Office Supply property to be renovated to accommodate the
office space needs in Salem and appropriate the monies
necessary to carry out the project.
2. Do not approve the purchase of the Salem Office Supply
property. The County will then need to authorize the rental
of office space for the Court Service Unit. This action
will allow the space within the Courthouse to be improved
to meet the needs of the offices remaining on the site. The
estimated annual rental for the space of the Court Service
Unit is $30,000 and an additional $5,000 will be required to
move to the facility (phone line, computer lines, etc.).
FISCAL IMPACT:
The cost of the purchase and renovation of the Salem Office
Supply building is estimated at $770,000. Jail expansion project
fund of $150,000 will be reappropriated and $620,000 will be
appropriated from the Capital Fund Unappropriated Balance.
RECOMMENDATIONS:
Staff recommends Alternative 1 to authorize the approval of
the first reading of the ordinance authorizing the exercise of
the option to purchase agreement for the Salem Office Supply
building and to appropriate the monies necessary to complete this
project. It is further suggested that the second reading be held
on February 23,1999.
Respectfully submitted, Ap r ed y
~ ~ ~ ~~
John M. Chambl ss, Jr. Elmer C. Hodge
Assistant Administrator County Administrator
2
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by:
VOTE
No Yes Abs
Harrison
Johnson
McNamara
Minnix
Nickens
3
a
SALEM OFFICE SUPPLY BUILDING -BUDGET
February 2, 1999
PROPOSED # Unit
ITEM COST Units Measure
Purchase Price 325,000 19,110 Sq Ft
Fees (Note 1) 20,000
Acquisition cost 345,000
Renovations Costs
Windows 40,000 47 Windows
HVAC 40,000 19,110 Sq Ft
Floor 25,000 13,410 Sq Ft 1 Floor
Electrical and Lights 25,000 13,410 Sq Ft
Carpet 40,000 13,410 Sq Ft 1 Floor
Painting (Interior) 15,000
Partitions and Interior Improvements 50,000 2,500 Linear Ft Est
Roofing 30,000 13,410 Sq Ft 1 Floor
Exterior treatment 50,000 Est w/Environmental
Ceilings 25,000 13,410 Sq Ft 1 Floor
Sprinkler system 60,000 19,110 Tot Sq Ft
Contingency and other Environmental 25,000
425, 000
Est. 13,410 Sq. Ft. on lower floor level
Cost per Sq Ft for renovation (first floor) 31.69
Total Cost of purchase and renovation 770,000.00
Total Sq. Ft. Cost (19,110 total sgft) 40.29
Note 1 Fees for permits, legal fees, environmental evaluation, survey, tests, A/E services
Note 2 Passenger elevator not planned for second floor use
Note 3 Environmental issues:
The Phase I Environmental Assessment identified the four items listed below. The
cost estimates to mitigate these issues have been included in the estimates above.
1. Oil stains at bottom of freight elevator shaft
2. Lead-based paint on walls
3. No contamination present in stream from previous building uses
4. Building lies in 100 year flood plan (Box culvert passes beneath building,
however, no flooding occurred in recent years including 1985)
Area of building
First Floor 13,410 sgft
Second Floor 5,700 sgft
Total (per assessment sheet) 19,110 sq ft
sos299
February 2, 1999
Attachment A
cHZ COURTHOUSE SPACE
2/2/99 IMPROVEMENTS
ONE-TIME EXPENSES
Item
Description
Feb 22,1998 June 8, 1998
Estimates Estimates
Cost Cost
1 Remove Aduk Probation to alternate space at expense of State
2 Expand Commonwealth's Attorney into old Aduk Probation Space
3 Improvements to J & D ClerKs office
4 Tear down Guy house and level for panting
5 Paving for parking a Guy House sits
6 Move Court Service Unit to reel space
7 Move Sheriff into old CSU space
8 Tear down Sheriff annex and level for parking
9 Paving for parking at Sheriff annex site
10 Provide floor support system tb allow placement of files in the
office of the Clerk of the Circuit Court
11 Enclose breezeway and improve security system
12 Provide maintenance moneys for structural and cosmetic
improvements to the Courthouse
13 Provide balance of money for painting and carpet replacement
14 Consider enclosing courtyard between Courthouse and Jaii
with two story office as longer term solution to space needs
of these offices and finish area in breezeway
15 A / E for Courthouse improvements
16 Structural Engineering review
17 Gee-technipl study
Total one-time expenses
------- --
0 -------------
0
2,000 2,000
25,000 25,000
30.000 30.000
6,200
5,000 5,000
5,000 5,000
20,000 20,000
5,000
36.000
150,000
20,000 20,000
85,000
780,000
Attachmerrt B
Jan 7,1999
Plan
Cost
2,000
25,000
30,000
6,200
Covered in Wiring Budget SOS Building
5,000
20,000
5,000
Not Included
Not Included
20,000
65,500
Not Included
10,000
5,000
6,000
1,158,000 ~~118,200 199,700
xxsmaaasoxz:z z:zcsasozsoaaa: az:ssas:z:~aaaz
FUNDING FOR COURTHOUSE IMPROVEMENTS
1 Fy 199E-99 Capkal Appropriation 75,000 75,000
2 Rollover Appropriation 66,270
3 Balance of Courthouse Maintenance Monies 58 600
Total
* ~~ 75,000
aaaaxz:z:araas _ 199,870
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~w«~a+rt+ntyr~r~rr~M,rew~~+tnM~
ON-GOING EXPENSES
~~~~~~~
1 Retain existing ren41 parking lot until permanent solution found 10,000 10,000
2 Rental of office apace for grant positions of Court Serviee Unit q,8pp
3 (New) Rental of office space for Court Service Unit (to move
their offices from the Courthouse to allow otfier changes) 30~OOp
4 Custodial and USlities for new site ~ 000
44,800 45,000
=aa,saaasammo oaaaxzeaaaa:=:
FUNDING FOR ON -GOING EXPENSES
1 Rent payments for Court Service Unit Grant posibons
2 Rental payment (new) for Court Service Unit
3 Rental of Parking lot
Total
4,E00 4,800
30,000 30,000
10,000 10,000
44,E00
aasmaxaziseaaz 44,800
z:azez:aaaaaz:aaz
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, FEBRUARY 9, 1999
ORDINANCE APPROVING THE EXERCISE OF AN OPTION TO PURCHASE
AGREEMENT WITH SALEM OFFICE SUPPLY, INC., FOR PROPERTY
LOCATED AT 400 EAST MAIN STREET, ACROSS FROM THE ROANOKE
COUNTY COURTHOUSE, IN SALEM, VIRGII~IIA
WHEREAS, by Resolution #011299-7, the Board of Supervisors of Roanoke County
approved an Option to Purchase Agreement dated January 5, 1999, with Salem Office Supply, Inc.,
a Virginia corporation, for an option to purchase a 17,754 square-foot rectangular lot (66' x 269')
located at 400 East Main Street, Salem, Virginia, identified on the Salem City Tax Map as Parcel
#107-6-1 ("the Property"); and,
WHEREAS, under terms of said agreement, the purchase price for the Property is
$325,000.00, and the option must be exercised on or before March 5, 1999; and,
WHEREAS, the agreement provides for settlement within 60 days from the date of the notice
of exercise of the Option, or as soon thereafter as possible, but no later than Apri130, 1999; and
WHEREAS, the property is necessary for use as additional office and storage space, and the
funds are available in the Capital Fund; and,
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and
conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance
was held on February 9, 1999; the second reading was held on February 23, 1999.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the County Administrator is hereby authorized to exercise the option to purchase
from Salem Office Supply, Inc., the following described real estate, to-wit:
All that certain tract or parcel of land, together with any improvements thereon,
rights incident thereto, and appurtenances thereunto belonging, situate in the City of
Salem, Virginia, containing 17,754 square feet, more or less, and located on the south
side of East Main Street, and bounded on the west by Strawberry Alley and on the
south by East Calhoun Street, and more particularly described as follows:
BEGINNING at a point on the South side of East Main Street where the east line of
Strawberry Alley intersects the South line of Main Street, and which beginning point
is N. 77 ° 16' E. 263.3 feet from a point where the East line of College Avenue
intersects the South line of Main Street (.3 of one foot West of the Northwest corner
of the Salem Theatre Building) and which said beginning point is also S. 77° d16' W.
3 feet from the North west corner of the present brick building located on the herein
conveyed lot; thence leaving Main Street and with the East line of Strawberry Alley,
and with aline 3 feet from and parallel with the West side of said brick building
located on herein conveyed lot, S. 13 ° 25' E. 269 feet to a point in the North line of
Calhoun Street, N. 77 ° 16' E. 66 feet to a point, marked by South east corner of a
building located on herein described lot; thence leaving Calhoun Street N. 13 ° 25' W.
269 feet to a point in the South line of Main Street, which said point is 3 feet East of
the Northeast corner of brick building located on the within described lot; thence with
the South line of East Main Street S. 77° 16' W. 66 feet to the place of BEGINNING;
known as Lot 69, Old Town Plat.
There is excepted from the above description that certain 10 foot strip of land which
was conveyed by Carlos G. Bowers and Maria Cristina Bowers to the Town of Salem
by deed dated January 31, 1953, and of record in the Clerk's Office of the Circuit
Court of Roanoke County, Virginia, in Deed Book 485, page 513.
BEING the same property conveyed to the Grantor by deed from Carlos G. Bowers
and Maria Cristina Bowers, his wife, dated December 11, 1975, and of record in the
Clerk's Office of the City of Salem, Virginia, in Deed Book 40, page 658.
Said real estate is further shown and designated upon the Salem City land records as
Tax Parcel Number 107-6-1, and having a street address of 400 East Main Street,
Salem, Virginia.
2. That the sum of $620,000.00 is hereby appropriated from the Capital Fund for the
acquisition of this real estate and related expense. In addition, $150,000.00 is reappropriated from
the Jail Expansion capital project to this capital project.
2
r a
3. That the County Administrator, or an Assistant County Administrator, is hereby
authorized to execute such documents and take such actions on behalf of Roanoke County in this
matter as are necessary to accomplish the exercise of the option, all of which shall be approved as to
form by the County Attorney.
4. That this ordinance shall be effective on and from the date of its adoption.
G:\ATTORNEY\VLH\AGENDA\SALEMOFF.ORD
(~'- 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 9, 1999
ORDINANCE 020999-3 AUTHORIZING THE ACQUISITION OF REAL
ESTATE FOR THE CARVIN CREEK HAZARD MITIGATION PROJECT, TO
REDUCE THE NUMBER OF STRUCTURES IN THE CARVIN CREEK
FLOODPLAIN
WHEREAS, Roanoke County has been awarded a grant from the Federal
Emergency Management Agency (FEMA) to purchase flood-prone homes in the Sun
Valley/Palm Valley area of Roanoke County; and
WHEREAS, the purpose of the Carvin Creek Hazard Mitigation Grant (the Grant)is
to reduce the number of structures located in the floodplain and subject to flooding
damages; and,
WHEREAS, the Board of Supervisors of Roanoke County accepted this Grant on
December 15, 1998, and approved the Carvin Creek Hazard Mitigation Project (the
Project); and,
WHEREAS, the real estate to be acquired is located in the Carvin Creek floodplain;
and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition of real estate be accomplished by ordinance; the first reading of this ordinance
was held on January 26, 1999, and the second reading was held on February 9, 1999.
NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the acquisition of real estate is hereby authorized, referenced by tax
1
map number, from the following property owners, their successors or assigns:
TAX MAP NO. PROPERTY ADDRESS AND OWNER
38.07-2-30, 31 30 Verndale Drive Minnie E. Reynolds Life Est.
38.07-2-32 54 Verndale Drive Cathy Diane Lambert
38.07-2-33, 34 102 Verndale Drive Sidney C. & Judy H. Shelton
38.07-2-35 114 Verndale Drive Fred B. Jennings
38.07-2-36 122 Verndale Drive Jeffrey K. & Linda Noell
38.07-2-37 130 Verndale Drive Robert A. & Frances E. Vessey
38.11-1-30 43 Orlando Avenue Anthony Q. Logan
38.11-1-31, 32 63 Orlando Avenue Sharon G. Doyle
38.11-1-33 71 Orlando Avenue Dale L. Louderback
38.11-1-53 5352 Palm Valley Rd. Richard C. Moore
38.11-1-54 5346 Palm Valley Rd. Daniel R. & Kathy 0. Otey
38.11-1-55 5340 Palm Valley Rd. Richard B. & Joyce H. Spencer
38.11-1-56 5336 Palm Valley Rd. Vestia P. Jr. & Patricia Black
2. That the consideration for each property acquisition shall not exceed a value
to be determined by an independent fair market value appraisal; and
3. That the consideration for each real estate acquisition shall be paid from the
Carvin Creek Hazard Mitigation Project Grant funds; not to exceed and subject to the
amount of funds available; and
4. That in order to accomplish the provisions of this Grant and ordinance, the
Board hereby adopts by reference the "Carvin Creek Acquisition Policy," which establishes
2
.,
the procedures and requirements by which acquisition of all real estate shall be
accomplished. The Board may amend this policy from time to time by resolution; and
5. That the Board hereby appropriates the sum of $516,075.00, the federal
share of this Grant, and the sum of $37,500.00, the state share of this Grant, to implement
this Project. Funds for the County share of this Grant, and administrative costs, are
available and appropriated in the Drainage Account.
6. That the County Administrator, or any Assistant County Administrator, is
hereby authorized to execute such documents and take such actions as may be necessary
to accomplish these acquisitions, all of which shall be on form approved by the County
Attorney.
On motion of Supervisor Johnson to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. Hol on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
George W. Simpson, III, Assistant Director, Community Development
Arnold Covey, Director, Communitiy Development
Diane D. Hyatt, Director, Finance
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
3
tq
ACTION NUMBER
ITEM NUMBER
~i
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1999
AGENDA ITEM: Second Reading of an Ordinance Authorizing the Acquisition of Real
Estate for the Carvin Creek Hazard Mitigation Project and the
Adoption of the Carvin Creek Acquisition Policy.
rOUNTY ADMINISTRATOR'S COMMENTS:
~ ~~~
The Board of Supervisors conducted a work session on December 15, 1998 on the
Carvin Creek Hazard Mitigation Project. Drafts of the proposed "acquisition policy"
and "purchase agreement" were given to board members at that work session. The
Board subsequently approved staffs recommendation to accept a grant from the
Federal Emergency Management Agency (FEMA) to purchase flood-prone homes
in the Sun Valley/Palm Valley area of Roanoke County. The purpose of the Carvin
Creek Hazard Mitigation Grant Program is to reduce the number of structures
located in the floodplain and subject to flooding damages. FEMA is funding this
program with contributions from the state and the County, and considers it to be
cost beneficial because it will reduce the demand for disaster assistance in the
event of additional flooding in the future.
Part of the process of acquiring the flood prone properties in the Carvin Creek
Hazard Mitigation Project involves the adoption of an acquisition policy. The
purpose of the acquisition policy is to set forth procedures and requirements, for
both the affected property owner and Roanoke County, under which acquisition of
property by Roanoke County will be accomplished. Attached to this report is an
outline of the acquisition policy which staff is recommending for approval.
Additionally, staff is requesting that the Board authorize the County Administrator
to enter into agreements to acquire properties identified on the attachment for which
funds are available.
1
G- i
The estimated cost of the project is $688,100.00. The proposed breakdown of the
cost is as follows:
Federal Share
Administrative Costs (to locality)
State Share (VADES)
County Share
TOTAL PROJECT COST
$516,075.00 75.0%
14,762.00 2.2%
37,500.00 5.4%
119,763.00 17.4%
$688,100.00 100%
The 1992 bond referendum included $210,000 for projects identified from the Regional
Stormwater Management plan and will be used for Roanoke County's share. No additional
appropriation of funds is required.
Alternative #1: Adopt the "Garvin Creek Acquisition Policy" and the attached Ordinance
and authorize the County Administrator to enter into agreements for the purchase of the
identified properties for which funds are currently available.
Alternative #2: Do not adopt the acquisition policy at this time.
STAFF RECOMMENDATION: Staff recommends Alternative #1.
SUBMITTED BY:
George W. Simpson, III, P.E.
Assistant Director
Department of Community Development
ACTION
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by:
pc: Paul Mahoney, County Attorney
APPROVED BY:
000
Elmer C. Hodge
County Administrator
VOTE
Harrison
Johnson
McNamara
Minnix
Nickens
2
No Yes Abs
G-
QUTLINE - CARVIN CREEK ACQUISITION POLICY
I. Program Summary and Purpose
II. Priorities of Acquisition Program
III. Eligibility Requirements
IV. Market Value Determination
V. Duplication of Benefits
VI. Replacement Requirements
VII. Steps in the Acquisition Process
VIII. Property Owner Worksheet
IX. Voluntary Transaction Agreement
X. Request to Withdraw from Consideration
XI. Request to be Added to Waiting List
~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,
FEBRUARY 9, 1999
ORDINANCE AUTHORIZING THE ACQUISITION OF REAL ESTATE FOR THE
CARVIN CREEFC HAZARD MITIGATION PROJECT, TO REDUCE THE NUMBER OF
STRUCTURES IN THE CARVIN CREEK FLOODPLAIN
WHEREAS, Roanoke County has been awarded a grant from the Federal
Emergency Management Agency (FEMA) to purchase flood-prone homes in the Sun
Valley/Palm Valley area of Roanoke County; and
WHEREAS, the purpose of the Carvin Creek Hazard Mitigation Grant (the
Grant)is to reduce the number of structures located in the floodplain and
subject to flooding damages; and,
WHEREAS, the Board of Supervisors of Roanoke County accepted this
Grant on December 15, 1998, and approved the Carvin Creek Hazard Mitigation
Project (the Project); and,
WHEREAS, the real estate to be acquired is located in the Carvin
Creek floodplain; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition of real estate be accomplished by ordinance; the first reading
of this ordinance was held on January 26, 1999, and the second reading was
held on February 9, 1999.
NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the acquisition of real estate is hereby authorized,
referenced by tax map number, from the following property owners, their
successors or assigns:
TAX MAP NO. PROPERTY ADDRESS AND OWNER
38.07-2-30, 31 30 Verndale Drive Minnie E. Reynolds Life Est.
38.07-2-32 54 Verndale Drive Cathy Diane Lambert
U:\WPDOC\MEETINGS\FEB99\FIAODGRT.ORD 1
~~~
38.07-2-33, 34 102 Verndale Drive Sidney C. & Judy H. Shelton
38.07-2-35 114 Verndale Drive Fred B. Jennings
38.07-2-36 122 Verndale Drive Jeffrey K. & Linda Noell
38.07-2-37 130 Verndale Drive Robert A. & Frances E. Vessey
38.11-1-30 43 Orlando Avenue Anthony Q. Logan
38.11-1-31, 32 63 Orlando Avenue Sharon G. Doyle
38.11-1-33 71 Orlando Avenue Dale L. Louderback
38.11-1-53 5352 Palm Valley Rd. Richard C. Moore
38.11-1-54 5346 Palm Valley Rd. Daniel R. & Kathy O. Otey
38.11-1-55 5340 Palm Valley Rd. Richard B. & Joyce H. Spencer
38.11-1-56 5336 Palm Valley Rd. Vestia P. Jr. & Patricia Black
2. That the consideration for each property acquisition shall not
exceed a value to be determined by an independent fair market value
appraisal; and
3. That the consideration for each real estate acquisition shall
be paid from the Carvin Creek Hazard Mitigation Project Grant funds; not
to exceed and subject to the amount of funds available; and
4. That in order to accomplish the provisions of this Grant and
ordinance, the Board hereby adopts by reference the "Carvin Creek
Acquisition Policy," which establishes the procedures and requirements by
which acquisition of all real estate shall be accomplished. The Board may
amend this policy from time to time by resolution; and
5. That the Board hereby appropriates the sum of $516,075.00, the
federal share of this Grant, and the sum of $37,500.00, the state share of
this Grant, to implement this Project. Funds for the County share of this
Grant, and administrative costs, are available and appropriated in the
Drainage Account.
U:\WPDOC\MEETINGS\FEB99\FL,OODGRT.ORD 2
G_i
6. That the County Administrator, or any Assistant County
Administrator, is hereby authorized to execute such documents and take such
actions as may be necessary to accomplish these acquisitions, all of which
shall be on form approved by the County Attorney.
U:\WPDOC\MEETINGS\FEB99\FLOODGRT.ORD 3
• ~--~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, FEBRUARY 9, 1999
ORDINANCE 020999-4 TO VACATE, QUIT-CLAIM AND RELEASE THE
MAJOR PORTION OF A 15' SANITARY SEWER EASEMENT ACROSS
PROPERTY OF CAVE SPRING BAPTIST CHURCH LOCATED IN THE
WINDSOR HILLS MAGISTERIAL DISTRICT
WHEREAS, by deed dated April 1, 1987, and recorded in the Clerk's Office of the
Circuit Court of Roanoke County, Virginia, in Deed Book 1261, page 1294, Cave Spring
Baptist Church conveyed to the Board of Supervisors of Roanoke County afifteen-foot
(15') sanitary sewer easement extending in a westerly direction from Brambleton Avenue
through the Church property acquired in deed dated March 17, 1980, and recorded in the
aforesaid Clerk's Office in Deed Book 1142, page 10, and designated on the Roanoke
County Land Records as Tax Map No. 86.12-3-2; and,
WHEREAS, the petitioner, Cave Spring Baptist Church, remains the owner of the
land over which the above-described easement is located and has requested that the
Board of Supervisors vacate, quit-claim and release the major portion of the 15' sanitary
sewer easement, since the line serves only the Church property and is not required to
provide service to other properties now or in the future;
WHEREAS, the affected County departments concur in the petitioner's request.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by ordinance.
A first reading of this ordinance was held on January 26, 1999; and a second reading was
held on February 9, 1999; and,
2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke
County, the subject real estate (portion of sanitary sewer easement) is hereby declared to
be surplus and the nature of the interest in real estate renders it unavailable for other
public uses; and,
3. That, subject to the following conditions, the major portion of the 15' sanitary
sewer easement across property of Cave Spring Baptist Church located on Brambleton
Avenue (Route #221) in the Windsor Hills Magisterial District of Roanoke County, cross-
hatched and extending from Point A to Point B on the `Plat Showing Portion of Existing 15'
Sanitary Sewer Easement To Be Vacated Across Tax Parcel 86.12-3-2', dated November
30, 1998, prepared by Shanks Associates, P.C., a copy of which is attached hereto as
Exhibit A, be, and hereby is, vacated; and,
4. That, as a condition to the adoption of this ordinance, Cave Spring Baptist
Church shall be responsible for alf costs and expenses associated herewith, including but
not limited to, surveys, publication, and recordation of documents; and,
5. That the County Administrator is hereby authorized to execute such
documents and take such actions as may be necessary to accomplish this vacation, quit-
claim and release, all of which shall be on form approved by the County Attorney.
On motion of Supervisor Minnix to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
2
NAYS: None
A COPY TESTE:
Brenda J. Hol n, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
3
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ACTION NUMBER
ITEM NUMBER
..' ~.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1999
AGENDA ITEM: Ordinance to vacate, quitclaim and release the major portion of a 15'
sanitary sewer easement across property of Cave Spring Baptist
Church located in the Windsor Hills Magisterial District.
COUNTY ADMINISTRATOR'S COMMENTS: Q
This is the second reading of the proposed ordinance to authorize vacation and
release of a major portion of a 15' sanitary sewer easement across the property of
Cave Spring Baptist Church ("Owner").
By deed of April 1, 1987 recorded in the Clerk's Office of the Circuit Court of
Roanoke County, Virginia, Deed Book 1261, Page 1294, Cave Spring Baptist
Church conveyed to the Board of Supervisors of Roanoke County a fifteen foot (15')
sanitary sewer easement extending in a westerly direction from Brambleton
Avenue through the church property.
The petitioner, Cave Spring Baptist Church, is the current owner of the property
over which the above described easement is located, said parcel being located at
the intersection of Brambleton Avenue and Roselawn Road in the Windsor Hills
Magisterial District and being designated on the Roanoke County Land Records as
Tax Map No. 86.12-3-2.
,,.
Cave Spring Baptist Church has requested that the Board of Supervisors vacate,
quitclaim and release a major portion of the easement to eliminate the
encumbrance. The location of the portion of easement to be released is shown
crosshatched and designated as an existing sanitary sewer easement to be vacated
from Point A to Point B on the attached plat, dated 11 /30/98. A copy is attached to
the proposed ordinance as Exhibit A.
The Roanoke County Utility Department was notified of the request to vacate the
15' sanitary sewer easement across Cave Spring Baptist Church property. The
Utility Department determined that this existing sanitary sewer was not expandable
and of no benefit to the County. The Utility Department is in agreement with this
request.
All costs associated with the adoption of this ordinance will be the responsibility of
Cave Spring Baptist Church.
Staff recommends that the Board adopt the proposed ordinance.
S M:ITTED BY: APPROVED BY:
,' ~~~
A d ovey, Director Elmer C. Hodge
Department of Community De elopment County Administrator
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by:
c: Vickie Huffman, Assistant County Attorney
Gary Robertson, Director, Utility Department
VOTE
Harrison
Johnson
McNamara
Minnix
Nickens
No Yes Abs
2
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Request to Vacate; Quitclaim and Release
major portion of 15' Sanitary Sewer Easement
Recorded in
Deed Book 1261, Page 1294
Cave Spring Baptist Church
Located on
Cave Spring Baptist Church
Deed Book 1142, Page 10
Tax Parcel: 86.12-3-2
Request to Vacate, Quitclaim and Release major ~
ROAND~E COUNTY portion of 15' Sanitary Sewer Easement
DEPARTMENT am Recorded in
COM.ML~NITY DEVELDP1~fENT Deed Book 1261, Page 1294
~ Cave Spring Baptist Church ~
EXHIBIT A
TAX i"r7/FG~L 86. Yt-J'"-
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G-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, FEBRUARY 9, 1999
ORDINANCE TO VACATE, QUIT-CLAIM AND RELEASE THE MAJOR PORTION OF
A 15' SANITARY SEWER EASEMENT ACROSS PROPERTY OF CAVE SPRING
BAPTIST CHURCH LOCATED IN THE WINDSOR HILLS MAGISTERIAL DISTRICT
WHEREAS, by deed dated April 1, 1987, and recorded in the Clerk's Office of the Circuit Court of
Roanoke County, Virginia, in Deed Book 1261, page 1294, Cave Spring Baptist Church conveyed to the Board
of Supervisors of Roanoke County afifteen-foot (15') sanitary sewer easement extending in a westerly direction
from Brambleton Avenue through the Church property acquired in deed dated March 17, 1980, and recorded in
the aforesaid Clerk's Office in Deed Book 1142, page 10, and designated on the Roanoke County Land Records
as Tax Map No. 86.12-3-2; and,
WHEREAS, the petitioner, Cave Spring Baptist Church, remains the owner of the land over which the
above-described easement is located and has requested that the Board of Supervisors vacate, quit-claim and
release the major portion of the 15' sanitary sewer easement, since the line serves only the Church property and
is not required to provide service to other properties now or in the future;
WHEREAS, the affected County departments concur in the petitioner's request.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition
and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on
January 26, 1999; and a second reading was held on February 9, 1999; and,
2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject
real estate (portion of sanitary sewer easement) is hereby declared to be surplus and the nature of the interest in
real estate renders it unavailable for other public uses; and,
That, subject to the following conditions, the major portion of the 15' sanitary sewer easement
across property of Cave Spring Baptist Church located on Brambleton Avenue (Route #221) in the Windsor Hills
G- a-
Magisterial District of Roanoke County, cross-hatched and extending from Point A to Point B on the `Plat
Showing Portion of Existing 15' Sanitary Sewer Easement To Be Vacated Across Tax Parcel 86.12-3-2', dated
November 30, 1998, prepared by Shanks Associates, P.C., a copy of which is attached hereto as Exhibit A, be,
and hereby is, vacated; and,
4. That, as a condition to the adoption of this ordinance, Cave Spring Baptist Church shall be
responsible for all costs and expenses associated herewith, including but not limited to, surveys, publication, and
recordation of documents; and,
That the County Administrator is hereby authorized to execute such documents and take such
actions as may be necessary to accomplish this vacation, quit-claim and release, all of which shall be on form
approved by the County Attorney.
G:\ATTORNEYIVLH\61 WPDOCS\AGENDAICAVESPRG.ORD 2
ACTION NUMBER
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1999
SUBJECT: Appointments to Committees, Commissions and Boards
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. LEAGUE OF OLDER AMERICANS -ADVISORY COUNCIL
The one-year term of Thelma Ihrig will expire March 31, 1999.
2. TASK FORCE FOR SENIOR AND PHYSICALLY CHALLENGED CITIZENS
Assistant County Administrator John Chambliss has received resignations from
Betty Dangerfield and Nancy Hall who represent the Cave Spring Magisterial
District on this Task Force, and these representatives need to be replaced. There
is no set term for these appointments.
Additionally, Wilton B. "Webb" Johnson recently passed away. While Mr. Johnson
lived in the Cave Spring Magisterial District, he was appointed by Supervisor Bob
Johnson.
SUBMITTED BY: APPrROVED BY:
~/. C I~
Mary H. Allen, CMC/AAE Elmer C. Hodge
Clerk to the Board County Administrator
ACTION
VOTE
No. Yes Abs
Approved () Motion by: Harrison
Denied () _
Johnson
Received () McNamara-
Referred () Minnix _
To () Nickens _
1,.
(D
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 9, 1999
RESOLUTION 020999-5 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM I -CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for
February 9, 1999 designated as Item I -Consent Agenda be, and hereby is, approved
and concurred in as to each item separately set forth in said section designated Items 1
through 6, inclusive, as follows:
1. Approval of Minutes -December 15, 1998, January 12, 1999.
2. Acceptance of Longridge Drive and Longridge Circle into the Virginia
Department of Transportation Secondary System.
3. Donation of sanitary sewer easements on Lots 4, 5, 6, and 7 in
Nottingham Park Subdivision to the Board of Supervisors.
4. Request to authorize ordering of police vehicles under the current state
contract for delivery after July 1, 1999.
5. Donation of a storm drainage easement on property owned by Nora M.
Evers to the Board of Supervisors.
6. Acceptance of water and sanitary sewer facilities serving The Groves,
Section 4.
2. That the Clerk to the Board is hereby authorized and directed where required
by law to set forth upon any of said items the separate vote tabulation for any such item
1
~ ~.
pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution, and carried
by the following recorded vote:
AYES: Supervisors McNamara Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
~~~~~~ ~
Brenda J. Ho ton, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
J. R. Lavinder, Chief of Police
Diane D. Hyatt, Director, Finance
2
~"
December 15, 1998 811
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
December 15, 1998
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Roanoke County Administration Center, this being the third Tuesday, and the second
regularly scheduled meeting of the month of December, 1998.
N RE: CALL TO ORDER
Chairman Johnson called the meeting to order at 3:02 p.m. The roll call was
taken.
MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens,
Supervisors Fenton F. "Spike" Harrison, Joseph McNamara,
H. Odell "Fuzzy" Minnix (Left at 3:15 p.m. and returned at
3:58 p.m.)
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; Brenda J. Holton, Deputy Clerk; John M.
Chambliss, Assistant County Administrator; Don C. Myers,
Assistant County Administrator; Anne Marie Green, Director,
Community Relations
IN RE: OPENING CEREMONIES
The invocation was given by the Reverend Phillip Whittaker, Brambleton
Baptist Church. The Pledge of Allegiance was recited by all present.
and that the County was in compliance based on the DEQ records showing three tanks at
KMR registered to the County in 1985. After the November 25, 1998 notification, it was
determined that the tanks that DEQ referenced were actually the tanks installed in 1986
and currently in use, and they must be brought into compliance. He described Alternatives
A and B which are intended to bring the tanks into compliance. Alterative A would be to
retrofit the existing UST system in accordance with the UST regulations, utilizing the
existing USTs, dispensers, dispenser island, lines and canopy, at a cost of $63,000 which
would include $16,000 for testing before proceeding. Alternative B is for removal of the
USTs and installation of new aboveground storage tank (AST) system, utilizing the existing
dispenser and canopy, with a new dispenser island and pad which is the same size as
present, with an estimated cost of $155,900. Both of these alternatives assumed that the
tanks were not cathodically protected and that some corrosion had likely occurred, and
staff feels that Alterative B is the most prudent course of action. He reported that he
learned on December 11, .1998, that a new test revealed that the tanks were protected and
added Alternative C which would authorize staff to investigate non-invasive testing to verify
that the tanks can be retrofitted, and to proceed with Alternative B if the tanks cannot be
retrofitted. He asked for approval of Alternative C because the tanks must be closed on
December 22, 1998, and remain closed until they are in compliance. Mr. Myers described
the plans for use of alternate fueling sites until these tanks are back in operation.
Supervisor Minnix left the meeting at 3:15 p.m.
After discussion, Supervisor Harrison moved to follow the staff
recommendation which was approval of Alternative C. Supervisor Johnson advised that
Development Corporation to resolve off-site drainage issues and
pending litigation pertaining to Belle Grove Subdivision and the
property of Nyna S. Mun•ay. (Vickie L. Huffman. Assistant County
Attorne
A-121598-2
Ms. Huffman advised that this is a request to approve a settlement
agreement with Belle Grove Development Corporation (Belle Grove) to correct the existing
conditions on Nyna S. Murray's property by repairing a sink hole and constructing a
conduit system for the transmission of drainage from the stormwater detention facility in
the adjoining Belle Grove Subdivision to the existing drainage easement along Shadwell
Drive. The problems became apparent when sink. holes appeared within the pond and on
the Murray property after construction of the stormwater detention facilities for the Bell
Grove development. Upon inspection, it appeared that the discharge from the pond was
not into a natural watercourse as previously believed based upon certification by the
developer's engineers, L&W, and the Virginia Department of Transportation approval of
the plans. By letter dated April 25, 1997, the County Engineering Department specified
further requirements for Belle Grove to correct and/or address the drainage and sinkhole
problems. When these requirements were not completed, the Bonding Committee
recommended to the Board that Belle Grove be formally declared in default. On August
19, 1997, the Board of Supervisors approved the Bonding Committee's recommendation
to declare Belle Grove in default and denied Belle Grove's appeal, requiring the
corrections to be made within thirty days. Belle Grove noted an appeal of the Board
resolved. Supervisor Nickens also advised that he feels that L&W bears the responsibility
and that the County citizens should not pay for correcting this situation. He recommended
that an additional cost be added to each lot by the developer.
Supervisor Minnix returned at 3:58 p.m.
There was no objection from the Board members to Mr. Parsell addressing
the Board. Mr. Terry E. Parsell advised that he relied on Roanoke County's approval of
the plans when he purchased the property and if he knew about the easement and the
necessary piping, he would have renegotiated the purchase price. He advised that without
Court action, the responsible party cannot be determined. Supervisor Johnson suggested
that Mr. Parsell pursue a case against L&W for recovery of damages and that Roanoke
County share in the recovery. Mr. Parsell suggested that the County share in the costs
of any action he might take as well as any recovery.
Director of Community Development Arnold Covey responded to questions
from Supervisors Johnson and Nickens concerning the understanding from L&W that
VDOT concurred with its opinion that this was a natural watercourse.
After discussion, Supervisor Nickens moved to approve Alternative 2 which
was to decline to approve the settlement.
Supervisor Johnson made a substitute motion to approve the staff
recommendation-which was to approve the settlement. He withdrew his motion when Mr.
Mahoney advised that the two motions were in direct conflict. This left Supervisor Nickens'
motion to be voted upon.
Supervisor Nickens moved to approve Alternative 2 which was to decline to
Spring Hollow Reservoir, and staff saved a great deal of the costs by completing much of
the design work on the water treatment plant. These savings were used to extend the
water lines but the project was of limited duration with funding for the three full time
positions ended as of June 30, 1998.
In response to Supervisor Nickens' question as to why the vehicle county
should be increased by one, Mr. Robertson advised that he is requesting permission to
keep one of the surplus vehicles. The other two vehicles used by the other two employees
have been surplused. In the Utility Department, there are 49 full time vehicles and one
vehicle which must be surplused if not approved by the Board.
Supervisor McNamara advised that the request for additional personnel
should have been made during the budget process especially since the funding for these
positions ended June 30, 1998.
In response to Supervisor Minnix, Mr. Robertson advised that this position
would handle the petitions for public works projects, and working with the CIP projects
funded on annual basis. There are approximately $3 million worth of work to be scheduled
over the next three years, and his opinion is that the projects can be done more cost
effectively with County employees than using outside services, but assured the Board that
this work would be done.
Supervisor Nickens advised that he is aware of the cost effectiveness of
using County staff and the quality of work from the Utility Department but feels that the
County should not be expanding employment at this time.
Supervisor McNamara questioned whether the Construction Coordinator who
1. First reading of ordinance amending the Roanoke County
Procurement Code. Sections 17-86. 17-88. 17-90, 17-91, 17-91.1.
17-92 and 17-93, to increase purchasing limits. Elaine Carver.
Director of Procurement)
Ms. Carver advised that the Purchasing Department recently did a re-
engineering study and the participants recommended a review and update of the County
Procurement Code. They found that the spending limits have not changed since 1988 and
since that time, the paperwork volume has increased, additional responsibility for school
purchases has been added. Anew purchasing software system has also been added with
excellent controls, authorization procedures and reporting capabilities. She proposed
increasing the purchasing limits for the voucher system from $500 to $1,000; phone quotes
from $500-$5,000 to $1,000-$8,000; written quotes from $5,000-$15,000 to $8,000-
$30,000; and BID, RFP from over $15,000 to over $30,000. She advised that spending
authorizations and audits would continue to be performed on purchases under the new
spending limits as they are now performed, and that there will be a small savings of $1,000
because of reduced newspaper advertisement. This change will provide more effective
and efficient service delivery which should result in savings of time and/or money.
Supervisor Nickens advised that he was uncomfortable with increasing the
limits for written quotes and BID/RFP, and suggested they not be changed. He also
suggested that the County should be utilizing the National Association of Counties'
contract with Office Depot to save money.
Supervisor Johnson moved to approve the first reading with Supervisor
construction easements, across property owned by Nyna S.
Murray on Shadwell Drive in the Hollins Magisterial District, to
provide for adequate drainage from Belle Grove Subdivision.
jVickie L. Huffman, Assistant County Attorney
0-121598-4
Ms. Huffman advised that there has been no change since the first reading
of the ordinance. There was no discussion and no citizens to speak on the issue.
Supervisor Johnson moved to approve the settlement and adopt the
ordinance. The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Johnson
NAYS: Supervisor Nickens
ORDINANCE 121598-4 AUTHORIZING APPROVAL OF A SETTLEMENT
AGREEMENT WITH NYNA S. MURRAY AND ACQUISITION OF A 20'
DRAINAGE EASEMENT, WITH ACCESS AND TEMPORARY
CONSTRUCTION EASEMENTS, ACROSS PROPERTY OWNED BY NYNA
S. MURRAY ON SHADWELL DRIVE IN THE HOLLINS MAGISTERIAL
DISTRICT IN CONNECTION WITH A PROJECT TO PROVIDE FOR
ADEQUATE DRAINAGE FROM BELLE GROVE SUBDIVISION
WHEREAS, a permanent twenty-foot (20') drainage easement, together with
a permanent access easement for maintenance and a temporary construction easement,
across a parcel of land owned by Nyna S. Murray and located on Shadwell Drive in the
Hollins Magisterial District of the County of Roanoke, Virginia, is required to provide for
the transmission of drainage through a conduit system from the stormwater management
facility in Belle Grove Subdivision to the existing drainage easement along Route 605
(Shadwell Drive) and to provide for repair of an existing sink hole on the property; and,
WHEREAS, staff has negotiated with the property owner and has reached
a settlement agreement in lieu of the eminent domain proceedings previously authorized
by this Board on June 23, 1998, including the purchase of the required easement for the
sum of $7,000.00, said agreement having been executed by Nyna S. Murray pending
approval by this Board; and,
Development Corporation; and,
4. That the County Administrator or an Assistant County Administrator is
hereby authorized to execute such documents and take such actions as may be necessary
to finalize this agreement and acquisition, all of which shall be on form approved by the
County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Johnson to approve the settlement and adopt the
ordinance, and carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Johnson
NAYS: Supervisor Nickens
IN RE: APPOINTMENTS
1. Blue Ridge Community Services
Supervisor Nickens received Board concurrence for the confirmation of
Reverend William I. Lee, member at large, to serve another three year term, which will
expire December 31, 2001.
2. Building Code Board of Adjustment and Appeals
Supervisor Nickens nominated Larry W. Degen, alternate, to serve another
four year term, which will expire July 28, 2002, and Richard I. Williams to serve another
four year term, which will expire October 24, 2002.
3. Library Board
Supervisor Minnix commended Nancy Greene for her service on the Library
Board and noted that confirmation of her reappointment is on the Consent Agenda.
!N RE: CONSENT AGENDA
R-121598-5
On motion of Supervisor Johnson to adopt the Consent Resolution with the
removal of Item 6, and carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: REPORTS
Supervisor Minnix moved to receive and file the following reports. The
motion carried by a unanimous voice vote.
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5. Statement of the Treasurer's Accountability per investments and
Portfolio Policy. as of November 30, 1998
IN RE: EXECUTIVE SESSION
At 4:54 p.m., Supervisor Johnson moved to go into Executive Session
pursuant to the Code of Virginia Section 2.1-344 A.(7) to discuss legal matter requiring
provision of legal advice, contract for sale of water to City of Salem; (5) discussion
concerning economic development prospects where no previous announcement has been
made; and (1) to discuss a personnel issue regarding appointment of personnel. The
motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
the criteria for selection of the eight houses to be acquired out of the 23 homes identified
as candidates for acquisition based on the severity of flooding depths.
3. Board organizational rules and procedures
This work session was held after the evening session was completed.
IN RE: CERTIFICATION RESOLUTION
R-121598-6
At 7:00 p.m., Supervisor Johnson moved to return to open session and adopt
the certification resolution. The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
RESOLUTION 121598-6 CERTIFYING EXECUTIVE MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened an executive meeting on this date pursuant to an affirmative recorded vote and
in accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification
by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the executive meeting to which. this
certification resolution applies, and
2. Only such public business matters as were identified in the motion
convening the executive meeting were heard, discussed or considered by the Board of
Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution, and
carried by the following recorded vote:
December 15, 1998 83
of concerns about increased traffic; spot zoning; area designated Neighborhood
Conservation and should remain that way; and that the rezoning will set a precedent for
others along Colonial Avenue to change to commercial: (1) Bill Land, 3671 Colonial
Avenue; (2) David Courey, 3419 Ashmeade Drive; (3) Ellen Sue Hatcher, 3565 Colony
Lane; (4) Wally M. Hillman, 3603 Cedar Lane; and (5) Hal Jones, 3734 Thompson Lane,
representing several Green Valley neighbors.
Phillip Wilson, 5512 Coleman Road, and who owns the house at 3640
Colonial Avenue, advised that he felt it makes sense for that strip of Colonial Avenue to
be commercial.
Mark Harrell, petitioner, inquired of Supervisor Nickens if he viewed the tape
of the November 17, 1998 Board Meeting, when this request resulted in a tie vote and was
carried over to this meeting. Supervisor Nickens advised that he viewed the tape, drove
the area and reviewed the situation. Mr. Harrell advised that he feels that the opponents'
analysis of the increased traffic bolsters his case for commercialization of this area.
Supervisor Minnix advised that this area is designated neighborhood
conservation which assumes protection from encroachment of commercial use in the
Roanoke County Community Plan which is scheduled for adoption at the January 12, 1999
Board meeting, and he does not think that the County should deviate from the new
Community Plan before it is adopted. He feels that this could set a precedent for other
commercial efforts to attempt to locate in this area. He does not feel that an increased
volume of traffic should be the criteria for rezoning changes.
December 15, 1998 ~~~
on December 15, 1998; and,
WHEREAS, the Roanoke County Planning Commission held a public hearing
on this matter on November 2, 1998; and
WHEREAS, legal notice and advertisement has been provided as required
by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the zoning classification of a certain tract of real estate
containing 0.50 acres, as described herein, and located at 3716 Colonial Avenue (Tax
Map Number 77.18-3-24) in the Cave Spring Magisterial District, is hereby changed from
the zoning classification of R-1, Low Density Residential District, to the zoning
classification of C-1, Office District.
2. That this action is taken upon the application of Mark Harrell.
3. That the owner of the property has voluntarily proffered in writing the
following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby
accepts:
(1) Signage shall be limited to a maximum of 30 square feet in
area with soft lighting.
(2) No additional exterior lighting shall be allowed.
(3) Uses shall be limited to accounting/financial services business.
(4) Parking lot access shall be off Thompsons Lane and shall be
limited to a maximum of eight spaces.
(5) Parking shall be confined to the rear yard and side yard facing
the C-2 building (on Thompsons Lane.)
(6) Hours of operation shall be limited to 7 a.m. until 9 p.m., 6
days a week (Sunday off).
(7) All external changes to the building shall be residential in
appearance.
(8) Any additions to the building shall be approved only through
the Special Use permitting process.
4. That said real estate is more fully described as follows:
BEING all of Lot 1, according to the Map of Section 2 of Green Valley made
by T. P. Parker, SCE, November 19, 1955, of record in the Clerk's Office of
the Circuit Court of Roanoke County, Virginia, in Plat Book 3 at page 192.
5. That this ordinance shall be in full force and effect thirty (30) days
after its final passage. All ordinances or parts of ordinances in conflict with the provisions
of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is
directed to amend the zoning district map to reflect the change in zoning classification
authorized by this ordinance.
On motion of Supervisor Nickens to approve the rezoning with conditions and
adopt the ordinance, and carried by the following recorded vote:
December 15, 1998 835
it is hoped that the program will be continued and some of the other houses can be
acquired at a later time. The County's share of the grant is 17.4% or $119,763 and that
money is currently in the budget for this project. Supervisor Johnson advised that this
would not have been possible without the City of Roanoke and the County joining in the
Roanoke Valley Regional Stormwater Management Plan, and commended Mr. Simpson
for his work on this project.
Supervisor Johnson moved to approve the request. The motion carried by
the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: CITIZEN COMMENTS AND COMMUNICATIONS
Carol Land. 3671 Colonial Avenue. spoke of her concerns about the earlier
approval of the rezoning petition for an accounting business in a house on Colonial
Avenue; and feels that because the Board is asking for a corridor study, this will make it
more difficult to sell her property.
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Nickens: (1) He questioned when the School Construction
Steering Committee will meet again since it has been six to eight weeks since the last
meeting. Chairman Johnson asked the Board Clerk to draft a letter to the School Board
December 15, 1998
session on the subject. It was the consensus of the Board that Mr. Mahoney will include
all suggestions made at the work session in an ordinance and bring it back for a first
reading on January 4, 1999 and second reading on January 12, 1999.
IN RE: ADJOURNMENT
At 9:07 p.m., Chairman Johnson declared the meeting adjourned.
Submitted by,
Brenda J. Holton, CMC
Deputy Clerk to the Board
Approved by,
Bob L. Johnson
Chairman
~~
January 12, 1999
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
January 12, 1999
9
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Roanoke County Administration Center, this being the second Tuesday, and the first
regularly scheduled meeting of the month of January, 1999.
N RE: CALL TO ORDER
Chairman Johnson called the meeting to order at 3:02 p.m. The roll call was
taken.
MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens,
Supervisors Fenton F. "Spike" Harrison, H. Odell "Fuzzy"
Minnix (Arrived 3:15 p.m.)
MEMBERS ABSENT: Joseph McNamara
STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; Brenda J. Holton, Deputy Clerk; John M.
Chambliss, Assistant County Administrator; Don C. Myers,
Assistant County Administrator; Anne Marie Green, Director,
Community Relations
IN RE: OPENING CEREMONIES
The invocation was given by John M. Chambliss, Jr., Assistant Administrator.
The Pledge of Allegiance was recited by all present.
January 12, 1999 -~ -~
IN RE: NEW BUSINESS
1. Authorization to execute an updated contract with the Roanoke
Valley SPCA increasing the fees for the Impoundment of animals
.(John Chambliss, Assistant Administrator
A-011299-1
Mr. Chambliss advised that on December 17, 1996, the Board approved the
current contract with the Roanoke Valley SPCA to provide impoundment facilities for
animals brought in by the Police Department. This contract was for operations only and
the rates at that time were $7.75 per day. The new rates will be for $8.75 per day and the
new contract will also pay $8.75 per day for up to five days for each animal brought to the
shelter by Roanoke County residents. This provision is being applied to each of the other
jurisdictions. The SPCA has advised that it is conducting its own capital campaign and
hopes to be in a new facility by mid-March. However, they do not plan to provide
impoundment facilities at that location. Representatives from Roanoke City, Counties of
Roanoke, Botetourt and Craig, and Town of Vinton are meeting with the City of Salem to
determine a future course of action and consider an expansion of the City of Salem's
facility. A separate contract will be negotiated for the next fiscal year, beginning July 1,
1999, and brought back to the Board during the upcoming budget process. He asked that
the Board authorize the County Administrator to sign the new contract with the Roanoke
Valley SPCA at a rate of $8.75 per day, retroactive to January 1, 1999.
Supervisor Nickens moved to approve the staff recommendation. The motion
carried by the following recorded vote:
reading for January 26, 1999. The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor McNamara
2. First reading of ordinance amending and reenacting portions of
Chapter 5 Animals and Fowl, of the Roanoke County Code to
increase the fees for boarding of animals. (John Chambliss.
Assistant Administrator)
Mr. Chambliss advised that this is the first reading of an ordinance to amend
the Roanoke County Code to increase the fee paid for impounding an animal to $8.75 per
day. This amendment is needed to pass through this cost increase to the owner of an
animal who may retrieve it from the SPCA. The second reading and public hearing is
scheduled for January 26, 1999.
Supervisor Johnson moved to approve the first reading and set the second
reading and public hearing for January 26, 1999. The motion carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor McNamara
3. First reading of ordinance to vacate a portion of the right-of-way
of Longridge Drive. and for that right-of-way to be combined with
and made a part of Parcel C-1 for stormwater management
January 12, 1999 ~ ~
Hills Water System by agreements in 1978 and 1980, a provision in those agreements
called for Well Lot #1 to revert to Thomas Brothers, Inc. if it ceased to be used by the
County. Mr. Mahoney advised that the Utility Department is no longer using Well Lot #1
and it can be declared surplus, and should be conveyed back to Thomas, Ltd.
Supervisor Harrison moved to approve the first reading and set the second
reading for January 26, 1999. The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor McNamara
IN RE: SECOND READING OF ORDINANCES
1. Second reading of ordinance amending Chapter 2 of the
Roanoke County Code. Administration by the addition of a new
Article V, County Board Organization and Procedure, which
establishes rules of organization and procedure for meetings of
the Board of Supervisors. (Paul Mahoney. County Attorney)
0-011299-2
Mr. Mahoney advised that this ordinance has been revised to incorporate the
comments of the Board from its work session held on December 15, 1998, and at its first
reading on January 4, 1999.
At Supervisor Nickens' suggestion and with the consensus of the Board,
Section 2-119, Silence constitutes affirmative vote, and the words in Section 2-124 (e)
January 12, 1999
2-119 Silence Constitutes Affirmative Vote
2-120 Decorum
2-121 Enforcement of Decorum
2-122 Persons Authorized to Be Within the Podium
2-123 Members May File Protests against Board Action
2-124 Ordinances, Resolutions, Motions and Contracts
2-125 Reports and Resolutions to Be Filed with Clerk
2-126 Adjournment
2-127 Creation of Committees, Boards and Commissions
2-128 Suspension and Amendment of these Rules
SECTION 2-101. Authority.
The Charter of the County of Roanoke (Section 3.09) provides that the Board of Supervisors
may determine its own rules of procedure for meetings. The following set of rules shall be in effect
upon their adoption by the Board and until such time as they are amended or new rules are adopted.
SECTION 2-102. Regular Meetings.
(a) All regular meetings of the Board shall be open to the public, unless closed pursuant
to state law.
(b) The Board shall hold regular meetings on such days as may be prescribed by
resolution at the annual organizational meeting in January of each year, but which shall not be less
frequent than once a month.
(c) Any meeting of the Board may be adjourned to a later date and time, provided that
no adjournment shall be for a longer period than until the next regular meeting.
(d) All regular meetings of the Board shall be held in the Board Meeting Room of the
County.
(e) The Board may by resolution, when necessary, change the time and place of the
regular meeting. The resolution shall set forth the circumstances necessitating such change. Such
resolution shall be published once in the official newspaper(s) at least twenty-four (24) hours prior
to the meeting to be held pursuant to the change. Twenty-four (24) hours prior to the meeting to be
held pursuant to such change, the County Clerk shall give each Board member written notice,
personally or by registered mail, of any change from the regular meeting days established by this
section.
(f) Except for properly-called executive sessions as permitted by state law, all regular
meetings of the County Board and official committees of the Board shall be open to the media, freely
subject to recording by radio, television and photography at any time, provided that such
arrangements do not interfere with the orderly conduct of the meetings under such rules as the
Board may prescribe.
SECTION 2-103. Special Meetings.
January 12, 1999 19
by any Board member to such amendment or correction, a majority vote of the Board shall be
necessary for adoption of the correction or amendment. The Chair shall sign the adopted minutes.
(c) The Clerk shall keep video or audio recordings of Board meetings for a period of five
years after the date of that meeting.
SECTION 2-107. Supervisor Order Book
(a) A joumal of al[ proceedings of the Board shall be kept by the Clerk and shall be
entered in a book constituting the official record of the Board.
(b) The joumal of proceedings shall be open to public inspection, except for proceedings
of executive or closed meetings, as permitted by state law.
SECTION 2-108. The Presiding Officer Election and Duties.
(a) The presiding officer of the Board shall be the Chair, who shall be elected at the first
meeting in January of each year, by the Board members, from their membership. The Chair shall
assume the duties of the presiding officer immediately following his election.
(b) The Chair shall preserve strict order and decorum at all regular and special meetings
of the Board and confine members in debates to the question under discussion.
(c) The Chair shall state every question coming before the Board, announce the decision
of the Board on all subjects and decide all questions of order, subject, however, to an appeal to the
Board, in which event a majority vote of the Board shall govern and conclusively determine such
question of order.
(d) The Chair shall vote on all questions, his name being called last.
(e) The Board members shall elect a Vice Chair from its membership at the first meeting
in January of each year, who shall preside in the absence of the Chair.
(f) During the absence of the Chair, the Vice Chair shall discharge the duties and
exercise the powers and authority of the Chair. In the absence of the Vice Chair, the Chair shall
appoint any member of the Board to preside in his absence. The Board member so chosen shall
discharge the duties and exercise the powers and authority of the Chair. The member of the Board
presiding, whether he be the Vice Chair or a member of the Board appointed by the Chair, shall vote
on all questions before the Board during the time he is presiding.
SECTION 2-109. Call to Order -Presiding Officer.
(a) The Chair of the Board, or in his absence, the Vice Chair, shall take the chair
precisely at the hour appointed for the meeting, and shall immediately call the Board to order.
(b) In the absence of the Chair or the Vice Chair, the County Administrator, shall call the
Board to order, whereupon a temporary Chair shall be elected by the members of the Board then
Adjournment
SECTION 2-114. Agenda.
(a) The Chairman of the Board and the County Administrator shall establish the agenda
for each meeting, arrange a list of the matters to be considered according to the Order of Business,
and shall see that all items are properly coordinated and prepared. All reports, communications,
ordinances, resolutions, action items, contract documents, or other matters to be submitted to the
Board will be prepared by the appropriate department and reviewed and approved by the County
Administrator. The Finance Director, or his/her designee, shall review all matters for their fiscal
impact, and certify the sufficiency of funds or recommend a source of supplemental appropriation.
Ordinances, resolutions, contract documents or other matters requiring action by the County Attorney
shall be submitted to the County Attomey, or his/her designee, for preparation or review, as
necessary. The Clerk to the Board shall assist in the preparation of the agenda and shall furnish
each member of the Board, the County Administrator and the County Attorney with a copy of the
same at least twenty-four (24) hours prior to the Board meeting and as far in advance of the meeting
as time for preparation will permit.
(b) After distribution of the agenda, matters requiring the Board's immediate attention
shall be presented to the Board, as requested by the County Administrator or the County Attorney.
(c) The agenda shall provide a time when any Board member may bring before the Board
any business that he feels should be deliberated upon by the Board. These matters need not be
specifically listed on the agenda, but formal action on such matters shall be deferred until the next
Board meeting, except that immediate action may be taken upon the unanimous consent of all
members of the Board.
SECTION 2-115. Rules of Debate.
(a) The Chair or Vice Chair or such other member of the Board as may be presiding may
move and debate from the chair, subject only to such limitations of debate as are by these rules
imposed on all members and shall not be deprived of any of the rights and privileges of a Board
member by reason of acting as the presiding officer.
(b) Every member desiring to speak shall address the Chair, and, upon recognition by
the presiding officer, shall confine himself to the question under debate, avoiding all personalities
and indecorous language.
(c) A member, once recognized, shall not be interrupted when speaking unless it is to
be called to order, or as herein otherwise provided. If a member, while speaking, be called to order,
he shall cease speaking until the question of order be determined, and, if in order, he shall be
permitted to proceed.
(d) The Board member moving the adoption of an ordinance or resolution shall have the
privilege of closing the debate.
(e) When any motion, resolution, or ordinance has been once acted upon the Board, it
cannot be considered again at the same meeting except by a motion to reconsider. Any action of
the Board, including final action on applications for changes in land use classifications, motions to
(c) No person, other than the Board and the person having the floor, shall be permitted
to enter into any discussion, either directly or through a member of the Board, without the permission
of the presiding officer.
(d) No question shall be asked a Board member except through the presiding officer.
SECTION 2-119. Decorum.
(a) While the. Board is in session, the members must preserve order and decorum, and
a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the
peace of the Board or disturb any member while speaking or refuse to obey the orders of the Board
or its presiding officer, except as otherwise herein provided.
(b) Any person making personal or impertinent, or slanderous remarks or who shall
become boisterous while addressing the Board shall be forthwith, by the presiding officer, barred
from further audience before the Board, unless permission to continue be granted by a majority vote
of the Board.
SECTION 2-120. Enforcement of Decorum.
(a) The Chief of Police, or such member or members of the Police Department as he may
designate, may be called upon to act as Sergeant-at-Arms of the Board meetings. He, or they, shall
carry out all orders and instructions given by the presiding officer for the purpose of maintaining order
and decorum at the Board meeting.
(b) Upon instructions of the presiding officer, it shall be the duty of the Sergeant-at-Arms,
or any of them present, to place any person who violates the order and decorum of the meeting
under arrest, and cause him to be prosecuted under the provisions of this Code, the complaint to
be signed by the presiding officer..
SECTION 2-121. Persons Authorized to Be within the Podium.
No person, except County officials, their representatives and newspaper, radio, and television
reporters, shall be permitted within the area in front of the podium without the express consent of
the Board.
SECTION 2-122. Members May File Protests against Board Action.
Any Board member shall .have the right to have the reasons for his dissent from, or protest
against, any action of the Board entered in the minutes.
SECTION 2-123. Ordinances, Resolutions, Motions and Contracts.
(a) An enacted ordinance is a legislative act prescribing general, uniform, and permanent
rules of conduct relating to the governmental affairs of the County. Board action shall be taken by
ordinance when required bylaw, or to prescribe permanent rules of conduct which continue in force
until repealed, or where such conduct is enforced by penalty. An enacted resolution is an
-,
"present."
(k) In the event of a tie in votes on any motion, due to an absence of a Board member,
consideration of the motion shall be carried over until the next regular meeting. In the event of a tie
vote on any motion due to an abstention, the motion shall be considered to have been defeated.
(I) Upon passage, a number shall be assigned to each ordinance or resolution by the
Clerk.
(m) When passed by the Board, all ordinances and resolutions shall be attested by the
Clerk; and it shall be immediately filed and thereafter preserved in the office of the Clerk.
(n) Any member of the County Board may request the County Administrator or County
Attorney to have prepared proposed ordinance(s) with such ordinance(s) to be placed on the agenda
of the next scheduled Board meeting, provided the ordinance(s) can be drafted and distributed to
members of the Board in accordance with time schedules set forth in Section (g) of these rules.
(o) Any member of the County Board may request written legal opinions, relating to
County business, from the County Attorney.
(p) The County Attorney shall forthwith cause to have distributed the subject ordinance
or written legal opinion to all members of the Board so that all members of the Board may be fully
informed of the status of County affairs.
(q) Any member of the Board may, for purposes of inquiry, request verbal opinion or
advice on County legal matters directly from the County Attorney.
SECTION 2-124. Reports and Resolutions to Be filed with Clerk.
All reports and resolutions shall be filed with the Clerk and entered in the minutes.
SECTION 2-125. Adjournment.
A motion to adjourn shall always be in order and decided without debate.
SECTION 2-126. Creation of Committees, Boards and Commissions.
(a) The Board may create committees, boards, and commissions to assist in the conduct
of the operation of the County government with such duties as the Board may specify not
inconsistent with the County Charter or County Code.
(b) Membership and selection of members shall be as provided by the Board if not
specified by the County Charter or County Code.
(c) Any committee, board, or commission so created shall cease to exist upon the
accomplishment of the special purpose for which it was created, or when abolished by a majority
vote of the Board.
the staff on using the contract.
Supervisor Nickens advised that he would be agreeable to the lessening of
the restriction on the voucher amount but not on the purchases over $15,000, and felt that
perhaps a work session on January 26, 1998 on this item would be worthwhile.
Supervisors Minnix and Harrison agreed that a work session could be helpful.
Supervisor Nickens moved to adopt Alternative #3 (voucher system $0-
$1,000; phone quotes $1,000-$5,000; written quotes $5,000-$15,000; over $15,000-
BID/RFP. The motion resulted in a tie recorded vote:
AYES: Supervisors Nickens, Johnson
NAYS: Supervisor Minnix, Harrison
ABSENT: Supervisor McNamara
Chairman Johnson advised that due to the tie vote, this item was continued
until the January 26, 1999 meeting, and that a work session be scheduled at that meeting
also.
3. Second reading of ordinance authori2ing lease of an existing
dwelling and 10.40 acres, located at Spring Hollow Reservoir.
(Paul Mahoney, County Attornevl
0-011299-3
Mr. Mahoney advised that this is the second reading of the ordinance to
lease the dwelling and real estate to Carrie Smith and Lauren Tuttle. There was
following recorded vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor McNamara
IN RE: APPOINTMENTS
1. Roanoke Regional Airport Commission
Supervisor Johnson nominated Arthur M. Whittaker, Sr. to serve another
four-year term which will expire February 10, 2003.
2. Task Force for Senior and Physically Challenged Citizens
Supervisors Nickens reminded that there are three vacancies on this
committee and all districts are not being represented.
IN RE: CONSENT AGENDA
R-011299-4: R-011299-4.a; R-011299-4.di
R-011299-4.e; R-011299-4.f; R-011299-4.1
Supervisor Harrison asked that a letter of appreciation be sent from him and
Mr. Hodge to James M. Carroll, Jr. and Theresa Ann Carroll in appreciation of their
donating a storm drainage easement to the County. Supervisor Minnix also asked that a
letter of appreciation be sent to William E. Ray, Jr. and Judy M. Ray for their donation of
a sanitary sewer and water easement.
Supervisor Minnix moved to adopt the Consent Resolution. The motion
carried by the following recorded vote:
9. Acceptance of Willingham Drive into the Virginia Department of
Transportation Secondary System.
10. Appropriation for 1999 Roanoke Regional Chamber of Commerce
Membership Dues.
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any
such item pursuant to this resolution.
On motion of Supervisor Minnix to adopt the Consent Resolution, and carried
by the following recorded vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor McNamara
RESOLUTION 011299-4.a REQUESTING THE DIRECTOR OF THE
VIRGINIA DEPARTMENT OF CONSERVATION AND RECREATION TO
DESIGNATE VINYARD PARK AS A PUBLIC RECREATION AREA AND TO
RECOMMEND TO THE COMMONWEALTH TRANSPORTATION BOARD
THAT RECREATIONAL ACCESS FUNDS BE APPROVED FOR THIS
PROJECT.
WHEREAS, Vinyard Park is being developed by the Roanoke County
Department of Parks and Recreation as a recreational facility serving the residents of
Roanoke County; and
WHEREAS, the facility is in need of adequate access; and
WHEREAS, the procedure governing the allocation of recreational access
funds as set forth in Section 33.1-223 of the Code of Vir_ inia requires joint action by the
Director of the Department of Conservation and Recreation and the Commonwealth
Transportation Board; and
WHEREAS, a statement of policy agreed upon between the said Director and
Board approves the use of such funds for the construction of access roads to publicly-
owned recreational areas; and
WHEREAS, it appears to the Board that all requirements have been met to
permit the Director of the Department of Conservation and Recreation to designate Vinyard
Park as a public recreational facility and further permit the Commonwealth Transportation
Board to provide funds for access to this public recreation area in accordance with Section
33.1-223 of the Code of Vir_ iq nia; and
WHEREAS, the right of way of the proposed access road is provided by the
County of Roanoke at no cost to the Recreational Access Fund; and
WHEREAS, the Board acknowledges that, pursuant to the provisions of
January 12, 1999 ~~ __-
Yeas: Supervisors Minnix. Harrison. Nickens. Johnson
Nays: None
Absent: Supervisor McNamara
RESOLUTION 011299-4.e REQUESTING ACCEPTANCE OF APRICOT
TRAIL, JORDAN CIRCLE, CHADWICK CIRCLE AND TWIN VIEWS
COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form SR-5(a),
fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office
of the Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board the streets meet the requirements established by
the Subdivision Street Requirements of the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements. and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way,
as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Minnix
Seconded By: None Required
Yeas: Supervisors Minnix. Harrison. Nickens Johnson
Nays: None
Absent: Supervisor McNamara
RESOLUTION 011299-4.f REQUESTING ACCEPTANCE OF AN
EXTENSION OF MEADOW CREEK DRIVE INTO THE VIRGINIA
DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form SR-5(a),
fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office
of the Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board the streets meet the requirements established by
the Subdivision Street Requirements of the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
January 12, 1999 ~~~
IN RE: REQUESTS FOR WORK SESSIONS
It was the consensus of the Board to set a work session on the amendments
to the procurement code at the January 26, 1999 meeting.
IN RE: REPORTS
Supervisor Johnson moved to receive and file the following reports. The
motion carried by a unanimous voice vote with Supervisor McNamara absent.
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5. Accounts Paid -November 1998
6. Statement of Revenues and Expenditures for the month ended
November 30. 1998.
IN RE: EXECUTIVE SESSION
At 4:00 p.m., Supervisor Johnson moved to go into Executive Session
following the work sessions pursuant to the Code of Virginia Section 2.1-344 A.(3)
acquisition and exchange of real estate for public purposes; and Section 2.1-344 A (3)
acquisition of real property for public purposes. The motion carried by the following
recorded vote:
January 12, 1999
discussion of the criteria for using CORTRAN. He also advised that the task force feels
that no further studies on transportation should be done since there is a great deal of
information currently available.
2. Report from the Information Technology (1T) Team
The work session was held from 5:00 p.m. until 6:00 p. m. Assistant
Administrator Don Myers and Mr. Hodge made general comments and the following
presentations were made: Steve McGraw, Training and Education; Arnold Covey, Projects;
Dr. Jane James, School Projects; and Craig Hatmaker, Year 2000.
IN RE: CERTIFICATION RESOLUTION
At 7:00 p.m., Supervisor Johnson moved to return to open session and adopt
the certification resolution. The motion carried by the following recorded vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor McNamara
RESOLUTION 011299-5 CERTIFYING EXECUTIVE MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened an executive meeting on this date pursuant to an affirmative recorded vote and
in accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification
by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge:
January 12, 1999 Z9 I
The following citizens spoke in favor of adopting the Community Plan: (1) Dr.
Rupert Cutler, Executive Director, Western Virginia Land Trust; (2) Elizabeth Belcher,
5998 Grandin Road Extension, Coordinator for Roanoke Valley Greenways; (3) Charles
Blankenship, 5215 Sugarloaf Drive, Chairman, Virginia Urban Forestry Council; (4) Laura
Rotegard, 400 BB&T Building, Asheville, Community Planner for Blue Ridge Parkway; and
(5) Robert Egbert, 3571 Bradshaw Road, who has been involved in the process since the
beginning.
Mr. Steve Strauss,. 5100 Bernard Drive, representing the Roanoke Regional
Homebuilders Association, advised that the RRHA does not feel that the Community Plan
is ready for adoption at this time. He described three sections of the Plan related to
economic development which they think needs further work.
Supervisor Johnson moved to adopt the ordinance. The motion carried by
the following recorded vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor McNamara
ORDINANCE 011299-6 RECOMMENDING THE ADOPTION OF A NEW
COMMUNITY PLAN FOR ROANOKE COUNTY VIRGINIA
WHEREAS, Roanoke County, Virginia, has a long and successful history
of community planning that has emphasized citizen involvement and participation; and,
WHEREAS, Section 15.2-2223 of the Code of Virginia requires that the
Planning Commission of every jurisdiction shall prepare and recommend a comprehensive
(Community) plan for the physical development of their jurisdiction; and
WHEREAS, in 1995 Roanoke County began the process of preparing and
adopting a new Community Plan to help guide Roanoke County's growth and decision-
January 12, 1999
NAYS: None
ABSENT: Supervisor McNamara
IN RE: NEW BUSINESS
Chairman Johnson advised that the following item was being added to the
agenda without objection from the Board members.
1. Resolution approving an option to purchase agreement with
Salem Office Supply. Inc. for property located at 400 East Main
Street, across from the Roanoke County Courthouse, in Salem
Virginia, to permit study and inspection for use as additional
.office and storage space. (John Chambliss. Assistant
Administrator)
R-011299-7
Mr. Chambliss advised that this is a resolution to agree to purchase real
estate from Salem Office Supply, Inc. in the City of Salem across from the County
Courthouse. The negotiated purchase price is $325,000 with option fee of $3,000. He
advised that paragraph 3 of the resolution related to appropriating funds should be deleted
because existing funds will be used to pay for the option. He advised that development
plans will be continued and brought back to the Board at a later time. Supervisor Harrison
moved to approve the first reading of the item, and Chairman Johnson restated the motion
to approve the amended resolution.
Supervisor Harrison moved to approve the amended resolution. The motion
January 12, 1999 43
approved as to form by the County Attorney.
~, .
~.3. That this resolution shall be effective on and from the date of its
adoption.
On motion of Supervisor Harrison to adopt the revised resolution, and carried
by the following recorded vofe:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor McNamara
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Minnix: (1) He advised that he will be unable to attend the
Virginia Association of CountiesNirginia Municipal League Legislative Day to be held
February 11, 1999 in Richmond. (2) He advised that he has received calls from citizens
about getting their private roads into the State System and asked Arnold Covey to explain
the procedure. Mr. Covey addressed the Board on this subject. Supervisor Johnson
advised that he has also received calls on this subject. (3) He asked for the status of the
problem with property in Back Creek near the Red Hill Baptist Church where the top soil
has been removed causing problems. Mr. Covey responded that a stop work order and
a fine have been issued, but no court date has been set.
Supervisor Harrison: (1) He advised that he read an article in the
newspaper containing comments made by City of Roanoke Mayor Bowers suggesting that
Roanoke County should be providing more stormwater relief. He suggested that this topic
be brought up at next joint meeting with the City of Roanoke.
Supervisor Nickens: (1) He advised that a citizen called the Roanoke Valley
r
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON THE 9TH DAY OF FEBRUARY 1999, ADOPTED THE FOLLOWING:
RESOLUTION 020999-5.a REQUESTING ACCEPTANCE OF
LONGRIDGE DRIVE AND LONGRIDGE CIRCLE INTO THE VIRGINIA
DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM.
WHEREAS, the streets described on the attached Additions Form SR-5(A), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation
has advised this Board the streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board of Supervisors of Roanoke
County, Virginia, requests the Virginia Department of Transportation to add the streets
described on the attached Additions Form SR-5(A) to the secondary system of state
highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision
Street Requirements, and
BE IT FURTHER RESOLVED, that this Board of Supervisors of Roanoke County,
Virginia, guarantees a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that the Board of Supervisors of Roanoke County,
Virginia, orders that a certified copy of this resolution be forwarded to the Resident
Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Johnson
Seconded By: None Required
Yeas: supervisors McNamara Minnix, Harrison. Nickens. Johnson
Nays: None
A Copy Teste:
Brenda J. olton, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Virginia Department of Transportation
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NOR TIC
LONGRIDGE SUBDIVISION
Acceptance of Longridge Drive and Longridge Circle into
the Virginia Department of Transportation Secondary System
ROANOI~E CDtINTY
DEPARTMENT OF
COMMUNITY DEYELDPMENfi
ACTION #
ITEM NUMBER ~~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1999
AGENDA ITEM: Acceptance of Longridge Drive and Longridge Circle into the Virginia
Department of Transportation Secondary System.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The petitioners, Frank D. Porter III and Beverly V. Porter, the developers of
Longridge Subdivision, request that the Board of Supervisors approve a resolution
to the Virginia Department of Transportation requesting that they accept 0.33 miles
of Longridge Drive, from the west cul-de-sac to the east intersection with Sugarloaf
Mountain Road, 0.10 miles of Longridge Circle, from its north cul-de-sac to the
south intersection with Longridge Drive.
The staff has inspected this road with representatives of the Virginia Department of
Transportation and find the road is acceptable.
FISCAL IMPACT:
No County funding is required.
STAFF RECOMMENDATION:
County staff recommends that the Board of Supervisors approve a resolution to
VDOT requesting that they accept Longridge Drive and Longridge Circle into the
Secondary Road System.
1
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SUBMITTED BY:
Arnold Covey, Director
of Community Developm
ACTION
Approved ()Motion by:
Denied ( )
Received ( )
Referred ( )
To ( )
APPROVED BY:
~~
~~~
Elmer C. Hodge
County Administrator
VOTE
No Yes Abs
Harrison
Johnson
McNamara
Minnix
Nickens
2
~' - ~
RESOLUTION
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON THE 9TH DAY OF FEBRUARY 1999, ADOPTED THE FOLLOWING:
RESOLUTION REQUESTING ACCEPTANCE OF
LONGRIDGE DRIVE AND LONGRIDGE CIRCLE INTO THE VIRGINIA
DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM.
WHEREAS, the streets described on the attached Additions Form SR-5(A), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit
Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation has
advised this Board the streets meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board of Supervisors of Roanoke
County, Virginia, requests the Virginia Department of Transportation to add the streets described
on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to
§33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, that this Board of Supervisors of Roanoke County,
Virginia, guarantees a clear and unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that the Board of Supervisors of Roanoke County,
Virginia, orders that a certified copy of this resolution be forwarded to the Resident Engineer for
the Virginia Department of Transportation.
Recorded Vote: a Copy Teste:
Moved by: _
Seconded by:
Yeas
Nays:
Mary Allen, Board Clerk
Roanoke County Board of Supervisors
c: Arnold Covey, Director, Community Development
Virginia Department of Transportation
File
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NORTH
LONGRIDGE SUBDIVISION
Acceptance of Longridge Drive and Longridge Circle into
the Virginia Department of Transportation Secondary System
ROANOKE COUNTY
DEPARTMENT OF
COMMUNITY D~'YE~OPMENT
~"
ACTION NO.
ITEM NO.
A-020999-5 . b
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1999
AGENDA ITEM: Donation of sanitary sewer easements on Lots 4, 5, 6, and 7, in Nottingham
Park Subdivision, to the Board of Supervisors of Roanoke County
COUNTY ADMII~TISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves acceptance of the following easements conveyed to the
Board of Supervisors for sanitary sewer purposes, in connection with finalizing portions of the
sanitary sewer system for development of Nottingham Park Subdivision, in the Windsor Hills
Magisterial District of the County of Roanoke:
a) Donation of sanitary sewer easements, twenty feet (20') in width, on Lots 4, 5, 6 and
7, Nottingham Park Subdivision, from Triangle Developers, Inc., a Virginia
corporation, (Deed Book 1469, page 905; Tax Map Nos. 76.03-10-4, 76.03-10-6,
76.03-10-7), and from Jeffrey C. Ferguson and Teresa L. Ferguson, husband and
wife, as to Lot 5, (Deed Book 1501, page 488; Tax Map No. 76.03-10-5), as shown
on a plat prepared by Balzer and Associates, Inc., dated September 14, 1995, a copy
of which is attached hereto.
The location and dimensions of these easements have been reviewed and approved by the
County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement.
County Attorney
~''
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x _
Denied () Harrison _ x
Received () McNamara- x
Referred () Minnix _ x _
To () Nickens _ x
cc: File
Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
Respectfully submitted,
se~e~a
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•PLANNERS•ARCHITECTS•ENGINEERS•SURVEYORS•
1208 CORPORATE CIRCLE, ROANOKE, VIRGINIA 772-9580
i
A-020999-5. c
ACTION NO. ~ f
ITEM NUMBER: ~'~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER
MEETING DATE: February 9, 1999
AGENDA ITEM: Request to authorize ordering of police vehicles under the current
state contract for delivery after 07/01/99.
COUNTY ADMINISTRATOR'S COMMENTS: ,~.~
BACKGROUND:
The Police Department will replace 10 police vehicles because of high mileage and mechanical
condition making them no longer suitable for police service. The total cost is $224,280 with a cost
per vehicle of $22,428. The state contract for police vehicles expires on April 1, 1999. To avoid an
anticipated increase in cost per unit, the order needs to be placed prior to the expiration of the current
state contract. Over the past six years, the Boazd has approved this action to minimize expenditures.
STJMMARY OF INFORMATION:
Board approval is required to encumber next year's funds during this fiscal year. The requested
encumbrance is within the Department's target budget allocation.
FISCAL IMPACT:
None.
~~
.V
r- y
STAFF RECOMMENDATION:
The staff recommends the approval of the funding commitment to facilitate the purchase of vehicles.
SUBMITTED BY:
~~~
7. R. Lavinder "~'
Chief of Police
APPRO D:
Elmer C. Hodge
County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x
Denied () Harrison _ x
Received () McNamara- x _
Referred () Minnix _ x _
To () Nickens _ x
cc: File
J. R. Lavinder, Chief of Police
Diane D. Hyatt, Director, Finance
A-020999-5.d
ACTION NO.
ITEM NO.
~- S
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
dIEETING DATE: February 9, 1999
AGENDA ITEM: Donation of storm drainage easement on property owned by Nora M.
Evers (Tax Map No. 44.02-01-47) to the Board of Supervisors of
Roanoke County
COUNTY ADMINISTRATOR'S COMMENTS:
This consent agenda item involves acceptance of the following easement conveyed
to the Board of Supervisors for storm drainage purposes, in connection with the
Revenue Sharing Program for Wildwood Road in the Catawba District of the County
of Roanoke:
a) Donation of storm drainage easement, of variable width, from Nora M. Evers,
property owner (Tax Map No. 44.02-01-47) as shown on a plat prepared by
Lumsden Associates, P.C., dated June 1, 1998, a copy of which is attached
hereto as Exhibit A.
The location and dimensions of this easement have been reviewed and approved
by the County's engineering staff.
Staff recommends acceptance of this easement.
U61,VIITTED BY:
APPROVED BY:
E~--~.~
Arnold Covey, Director ~ Elmer C. Hodge
Department of Community De elopment County Administrator
~^
ACTION
Approved (x) Motion by: Bob L. Johnson to approve
Denied ( )
Received ( )
Referred ( )
To ( 1
cc: File
Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
Paul M. Mahoney, County Attorney
VOTE
No Yes Abs
Johnson _ x
Harrison _ x _
McNamara- x _
Minnix _ x
Nickens x
2
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NOTES:
1. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A
CURRENT TITLE REPORT,
2, LEGAL REFERENCE - D.B.. 1052 PG. 116
3. THIS PLAT BASED ON EXISTING RECORDS AND CURRENT
FIELD SURVEY LOCATING THE DRAINAGE BASEMENT.
4, THE INTENT OF THIS PLAT IS TO GRANT TLLE NEW
DRAINAGE EASMENT TO'.THE EXISTING NATURAL,
WATERCOURSE..
VINCENT K.
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PLAT SHOWING
NSW 15''.~URA~NAGS EASSMSNT
BEING GRANTED TO
COUNTY OF ROANOKI3, VIRGINIA
BY
NORA M. 11V11RS
THRU PARCEL I (D,B, 1052 PG, x..16)
CATAWBA MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
SCALE: 1" = 50' DATE: 1 JUNE 1998
LUMSDEN ASSOCIATES, P. C.
ENGINEERS-SURVEYORS-PLANNERS
ROANOKB, VIRGINIA
~1
A-020999-5.e
ACTION #
ITEM NUMBER ~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1999
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving The Groves,
Section 4
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of The Groves, Section 4, Palm Land Company, LLC, have requested that
Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the
subdivision along with all necessary easements.
The water and sewer facilities are installed, as shown on plans prepared by Lumsden Associates
entitled The Groves, Section 4, dated July 25, 1996, which are on file in the Community
Development Department. The water and sanitary sewer facility construction meets the
specifications and the plans approved by the County.
FISCAL IMPACT:
The value of the water and sanitary sewer construction is $17,300 and $57,700 respectively.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities
serving the Groves, Section 4 subdivision along with all necessary easements, and authorize the
County Administrator to execute a Deed for the transfer of these facilities.
r~
SUBMITTED BY:
Gary Robe son, P.E.
Utility Dire for
APPROVED:
/~
Elmer C. Hodge
County Administrator
ACTION
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by: Bob L Johnson to approve
cc: File
Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
Paul M. Mahoney, County Attorney
VOTE
No Yes Abs
Johnson _ x .-
Harrison - x
McNamara_ x
Minnix _ x
Nickens _ x -.
~-~
RETURN To:
ROANOKE COUNTY
ATTORNEY'S OFFICE
THIS CHATTEL DEED, made this 15th day of Januar,~%, 19 99 , by and between:
Palm Land Company. LLC , a Virginia limited liability company, hereinafter referred to
as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the
second part.
WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the
receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT,
CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF
TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals,
connections, storage facilities, sources of water supply, pumps, manholes and any and all other
equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the
streets, avenues, public utility, easement areas, water and sewer easement areas that have been or
may hereafter be installed by the Developer, along with the right to perpetually use and occupy the
easements in which the same maybe located, all of which is more particularly shown, described and
designated as follows, to wit:
Page 1 of 4
.~-~P
As shown on the plans entitled Section 4. The Groves ,made by Lumsden Associates and on
file in the Roanoke County Community Development Department.
The Developer does hereby covenant and warrant that it will be responsible for the proper
installation and construction of the said water and/or sewer systems including repair of surface areas
affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the
Board and will perform any necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the
execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No.
adopted by the Board of Supervisors of Roanoke County, Virginia,
on the day of , 19
Page 2 of 4
i
~~
Developer:
By:
As:
State of: Virginia
County/City of: Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
~ '~ ~ ,day of ~~`~'y' 19 ~ ~ ,
By: Jack Loeb. Jr. Its President
Duly authorized officer Title
on behalf of
Notary Public
My Commission expires: ~ ~~ ~- ~~ ~-
Page 3 of 4
WITNESS THE FOLLOWING signatures and seals:
.•
L
Approved as to form:
County Attorney
Board of Supervisors of
Roanoke County, Virginia
By: (SEAL)
Elmer C. Hodge
County Administrator
State of: Virginia
County/City of: Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
day of 19 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke
County, Virginia..
Notary Public
My Commission expires:
Page 4 of 4
~~
ROAhTOKE CDUNTY
UTILITY ACCEPTANCE OF WATER AND SEWER FACILITIES
DEPARTMENT SERVING THE GROVES, SECTION 4
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ROANOKE COUNTY
UTILITY ACCEPTANCE OF WATER AND SEWER FACILITIES
DEPARTMENT SERVING THE GROVES, SECTION 4
> .
ACTION NO.
ITEM NUMBER ~`+ '"'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
METING DATE: February 9, 1999
AGENDA ITEM: Request for Budget Public Hearings (3) on February 23, 1999 for Citizen Comment:
(1) Setting the Real Estate, Machinery and Tools, and Personal Property Tax Rates
(2) "Effective" Tax Rate Increase Due to Reassessments
(3) Upcoming FY1999-2000 Budget
rnT,.TNTy ADMINISTRATOR'S COMMENTS:
StifMMARY OF INFORMATION 5taffwould like to hold three (3) public hearings at the February 23,
1999 Board of Supervisors meeting to hear citizen comment on the items listed below:
(1) Tex Rates These rates will be advertised at $1.13 per $100 of assessed value for real estate, $3.00
per $100 of assessed value for machinery and tools, and $3.50 per $100 of assessed value for
personal property. These rates represent no increase over current year's rates. To comply with
legal requirements, advertisements of these rates will appear in the Roanoke Times on 2/9/99 and
2/16/99.
(2) "Effective" Real Estate Tax Rate Increase State code mandates that when reassessment of real
property in a locality results in a real estate revenue increase of 1% over the previous year, the
locality must either reduce the tax rate, so that the revenues are no more than 101% of the previous
year's or hold a public hearing indicating an "effective" real property tax increase. This
advertisement would appear in the Roanoke Times on February 16, 1999.
(3) CTeneral Comment FY1999-2000_Budset Consistent with past practices, the Board has expressed
a desire to hold a public hearing to elicit "general" comment on the upcoming annual budget early
in the development process. This hearing gives citizens the opportunity to express their priorities
and concerns for the Board to consider during formulation of the upcoming budget. This
advertisement would appear in the Roanoke Times on February 16, 1999.
....
Respectfully submitted,
Brent Robert
Budget Manager
~- i
Approved by,
G~
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved () Motion by: No Yes Abs
Denied () Harrison _ _ ._
Received O __ Johnson _
Referred () McNamara _ _ _
To () Minnix _ _ _
Nickens _ _
N~~
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
of General
Amount Fund Revenues
Audited Beginning Balance at July 1, 1998
July 28, 1998 Second installment on West County Business Park
$7,947,047 7.71
($1,115,300)
Balance at February 9, 1999 $6,831,747
Changes below this line aze for information and planning purposes only.
Balance from above $6,831,747
West County Business Park -balance ($1,057,650)
6.63%
$5,774,097 5.60%
Note: On December 18, 1990, the Boazd of Supervisors adopted a goal statement to maintain the
General Fund Unappropriated Balance at 6.25% of General Fund Revenues
1998-99 General Fund Revenues $103,087,232
6.25% of General Fund Revenues $6,442,952
Respectfully Submitted,
Diane D. Hyatt
Director of Finance
Approved By,
~~C
Elmer C. Hodge
County Administrator
M:\Finance\Common\B oazd\Gen98. WK4
- c~.,,
CAPITAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Amount
Audited Beginning Balance at July 1, 1998 $768,458.71
Amount added from 1997-98 operations per rollover policy $471,083.00
Projects appropriated in 1998-99 original budget
Center for Reseazch and Technology (100,000.00
Blue Ridge Pazkway Interpretive Center (30,000.00
South County Park Development (100,000.00
North County Soccer Field (50,000.00
Police Firing Range (50,000.00,
Courthouse Renovations (75,000.00,
McDonald Farm (100,000.00;
Dec 1, 1998 Purchase of land at library headquarters (91,550.
Dec 15,1998 / Underground storage tank remediation (to be replenished
Jan 4, 1999 with year end rollover) (11,948.
Balance at February 9, 1999 _ $631,042.93
Note: $100,000 of these funds have been temporarily advanced to the Mayflower Hills Park
Respectfully Submitted,
Diane D. Hyatt
Director of Finance
Approved By,
Elmer C. Hodge
County Administrator
M:\Finance\Common\Boazd\Cap98.WK4
/ / ~ _'"
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
Amount
From 1998-99 Original Budget $210,000.00
June 23,1998 Roanoke Valley Convention & Visitors Center (107,500.00)
Sept 8, 1998 Contribution to TAP Transitional Living Center (9,650.00)
'Oct 13, 1998 Matthews Electroplating SuperFund Remediation (22,790.00)
Nov 17, 1998 Demolish abandoned structure (10,000.00)
Jan 12, 1999 Roanoke Regional Chamber dues (2,500.00)
Balance at February 9, 1999 $57,560.00
Respectfully Submitted,
~~~~~. ~~
Diane D. Hyatt
Director of Finance
Approved By,
Elmer C. Hodge
County Administrator
M:\Finance\Common\Board\Board98.WK4
m-y
FUTURE SCHOOL CAPITAL RESERVE
COUNTY OF ROANOKE, VIRGINIA
Amount
Savings from 1996-97 debt budget $670,000.00
Transfer from County Capital Projects Fund 1,113,043.00
FY97-98 Original budget appropriation 2,000,000.00
June 23, 1998 Savings from 1997-98 debt fund 321,772.00
FY98-99 Original budget appropriation 2,000,000.00
Balance at February 9, 1999 $6,104,815.00
Respectfully Submitted,
~Jc~„-,~,1~.X~~~f
Diane D. Hyatt
Director of Finance
Approved By,
~.- ~~
Elmer C. Hodge
County Administrator
M:\Finance\Common\Board\Schoo198.WK4
ACTION NO.
ITEM NO. "'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1999
AGENDA ITEM:
ORDINANCE 012699-9 AMENDING THE SMALL PURCHASE
PROCEDURES IN THE ROANOKE COUNTY PROCUREMENT CODE,
SECTIONS 17-86, 17-88, 17-90, 17-91, 17-91.1, 17-92, AND
17-93
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On January 26, 1999, the Board held a work session on the
recommended amendments to the County's small purchase procedures. As a
direct result of that work session the Board agreed to certain
modifications of the staff proposal.
The Board adopted this ordinance at second reading but directed that
the final revised version of this ordinance be placed on its agenda for
February 9, 1999 under the Report category.
Attached is this revised ordinance for your review.
Respectfully submitted,
Paul M. Maho~iey ~
County Attorney
ACTION VOTE
No Yes Abs
Approved ( ) Motion by: Johnson _ _ _
Denied ( ) Harrison
Received ( ) McNamara- _ _
Referred ( ) Minnix _ _ _
To ( ) Nickens
1
~-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 26, 1999
ORDINANCE 012699-9 AMENDING THE SMALL PURCHASE
PROCEDURES IN THE ROANOKE COUNTY PROCUREMENT CODE,
SECTIONS 17-86, 17-88, 17-90, 17-91, 17-91.1, 17-92, AND 17-93
WHEREAS, the Roanoke County Procurement Code was amended in 1992 to
increase the small purchase limit to $15,000; and
WHEREAS, the Roanoke County Procurement Code was last amended in 1988 to
establish certain small purchase procedures within the small purchase limit; and
WHEREAS, the 1996 session of the Virginia General Assembly increased the small
purchase limit to $30,000; and
WHEREAS, increasing the small purchase limit and modifying the small purchase
procedures to incorporate these changes will expedite the acquisition of goods and
services, more accurately reflect current costs, take advantage of the capabilities of
recently-installed purchasing software, and improve service to the citizens; and
WHEREAS, the first reading of this ordinance was held on December 15, 1998; and
the second reading was held on January 12, 1999; and continued to January 26, 1999.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that
Chapter 17. Procurement Code be amended to read and provide as follows:
Sec.17-86. Definition.
For the purpose of this division, small purchases shall be defined as purchases of
goods, services, equipment, insurance, construction or other items needed in the day-to-
day operations of the county, the monetary value of which does not exceed #i#teen
1
~_~
(Ord. No. 3350, § 2-57, 12-14-82; Ord. No. 85-33, § 1, 3-12-85; Ord. No. 22586-54, § 1,
2-25-86; Ord. No. 92292-8. j, § 1, 9-22-92)
****
Sec. 17-88. Compliance with procedures; contracts not to be artificially divided so
as to constitute small purchase.
.............................
.............................
Any contract not exceeding Off}may be
...
made in accordance with small purchase procedures;
provided, however, that contract requirements shall not be artificially divided
so as to constitute a small purchase under this division; and provided further that all
.........................
procurements exceeding shall require specific
....:.......,,,,:..
award by the governing body as made and provided by law.
(Ord. No. 3350, § 2-15, 12-14-82; Ord. No. 85-33, § 1, 3-12-85)
****
..........................................................................
Sec. 17-90. Purchases nteeF `;~~ Q~4rQt
:. ,..... ,.., t~ ,,. ,.,~ ,..., ..,..:,
(a) This section shalt apply to purchases
`i~the authority to make purchases from vendors of choice so long as the purchase
.....
price does not exceed C~ Contract requirements
shall not be artificially divided so as to come within the provisions of this section.
(Ord. No. 3350, § 2-59, 12-14-82; Ord. No. 101188-5, § 1, 10-11-88)
Sec.17-91. Purchases
2
(b) A using department or agency may make purchases
-5
(b) ,
t least three (3) telephone quotations shall be obtained, whenever possible, for the
purchase. A telephone quotation form shall be completed listing: Date, Item, Description,
Quantity, Name of Company, Individual Giving Quote, Pricing, Term, and Delivery
Schedule. The total of all items purchased from this requisition shall
riots>:~:t~p
(Ord. No. 3350, § 2-59, 12-14-82; Ord. No. 85-33, § 1, 3-12-85; Ord. No. 22586-54, § 1,
2-25-86; Ord. No. 101188-5, § 1, 10-11-88)
Sec. 17-91.1. Purchases
;, ~ :,.,.. and ~a~ e~ceedtn~ ~~O,OOt~ ~~..::
(a)
(b) Purchases ~t~CSr~iJ shall be accomplished through the use of at least
three (3) letter quotations, whenever possible. A letter quotation is a written request sent
to at least three (3) vendors with a specified reply date and time. This is the most desirable
method of acquiring necessary items and should be used when proper planning allows
sufficie t
n time. f`'>~lr'ch~5~*5 ~5f.5~15_f10(~ atid'rtQ~l'~rdr~i;~$3~'~[~f#~~t~~t~..~~~r~x!ia.r~l:-sh€~c~
(c) The use of letter quotations requires adequate time for preparation, mailing,
receipt and award, generally two (2) or three (3) weeks from receipt of the requisition. All
quotations received after the reply date and time are nonresponsive and cannot be
considered.
(d) Request for letter quotations are issued by the purchasing agent. To initiate
-5
the letter quotations, the user department should submit a completed requisition to the
purchasing agent, including a list of possible vendors, if available.
(Ord. No. 101188-5, § 1, 10-11-88)
...........................
Sec. 17-93. Procedure other than those specified in sections 17-90, 17-91"1~'~'[
and 17-92.
When, in the judgment of the purchasing agent, it is in the best interest of the
county to use purchasing procedures other than those specified in sections 17-90, 17-91F
.........................
~M9~ and 17-92, he may prescribe, after consultation with the county administrator,
suitable purchasing procedures. The rationale for such decision shall be documented and
put on file in the purchasing agent's office.
(Ord. No. 3350, § 2-61, 12-14-82)
The effective date of this ordinance shall be January 26, 1999.
On motion of Supervisor Johnson to adopt the ordinance with changes discussed
in the work session, and with the final ordinance brought back under reports at meeting
on February 9, 1999, and carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
4
~_5
cc: File
Elaine Carver, Director, Procurement
Circuit Court
Roy B. Willett, Judge
Clifford R. Weckstein, Judge
Diane McQ. Strickland, Judge
Richard C. Pattisall, Judge
Robert P. Doherty, Jr., Judge
Jonathan M. Apgar, Judge
Steven A. McGraw, Clerk
Juvenile Domestic Relations District Court
Joseph M. Clarke, II, Judge
Philip Trompeter, Judge
John B. Ferguson, Judge
Joseph P. Bounds, Judge
Ruth P. Bates, Clerk
Intake Counsellor
General District Court
George W. Harris, Judge
William Broadhurst, Judge
vncent Lilley, Judge
Julian H. Raney, Judge
Jacqueline F. Ward Talevi, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Paul M. Mahoney, County Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
Ray Lavinder, Police Chief
Richard Burch, Chief of Fire & Rescue
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Law Library, Singleton Osterhoudt
Roanoke County Code Book
Gerald S. Holt, Sheriff
John M. Chambliss, Jr., Assistant County Administrator
Don C. Myers, Assistant County Administrator
Diane D. Hyatt, Director, Finance
O. Arnold Covey, Director, Community Development
Terrance L. Harrington, County Planner
Gary Robertson, Director, Utility
Michael Lazzuri, Court Services
William J. Rand, III, Director, General Services
Thomas S. Haislip, Director, Parks & Recreation
John W. Birckhead, Director, Real Estate Assessment
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
r
ACTION NO.
ITEM NUMBER ""°
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1999
AGENDA ITEMS: Statement of the Treasurer's Accountability per
Investments and Portfolio Policy, as ofJanuary 31, 1999.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
BANKERS ACCEPTANCE:
BANK OF AMERICA 1,805,706.25
CRAIGIE 1,981,701.11
SUNTRUST 989,519.44
WACHOVIA 2,231,519.10
WHEAT 1ST UNION 1,115,743.20 8,124,189.10
CERTIFICATE OF DEPOSITS:
FIRST AMERICAN 100,000.00
SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 200,000.00
COMMERICAL PAPER:
BANK OF AMERICA 3,011,930.77
PAINE-WEBBER 2,972,900.00
SUNTRUST 3,962,686.39
WHEAT 1ST UNION 3,963,858.06 13,911,375.22
GOVERNMENT:
CRAIGIE 1,476,854.17
JC BRADFORD 2,963,611.95
WACHOVIA 1, 982,347.22 6,422, 813.34
LOCAL GOVT INVESTMENT POOL:
GENERAL FUND 7,409,517.63
RESOURCE AUTHORITY 1,772,131.00 9,181,648.63
MONEY MARKET:
CRESTAR 7,769,552.57 7,769,552.57
CASH INVESTMENTS:
WACHOVIA 2,220,097.87
MENTOR (GEN. OPER) 5,060,992.77
MENTOR (RES. AUTH.) 5,389,769.89
LB&T 3,017,724.78 15,688,585.31
TOTAL 61.298.164.17
Page 1 of 2
r
ACTION N0.
ITEM NUMBER +# ' +~ ~"'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1999
AGENDA ITEMS: Statement of the Treasurer's Accountability per
Investments and Portfolio Policy, as ofJanuary 31, 1999.
STAFF RECOMMENDATION:
Respectfully Submitted by
I C. Ander on
County Treasurer
Approve by: ,
~' _~~
Elmer C. Hodge
County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved () Motion by: Johnson
Denied () Harrison _ _ _
Received () McNamara-
Referred () Minnix _ _ _
To () Nickens _ _ _
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, FEBRUARY 9, 1999
RESOLUTION 020999-6 CERTIFYING EXECUTIVE MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
an executive meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such executive meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the executive meeting to which this certification
resolution applies, and
2. Only such public business matters as were identified in the motion convening
the executive meeting were heard, discussed or considered by the Board of Supervisors
of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution, and carried
by the following recorded vote:
AYES: Supervisors McNamara, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor Minnix
cc: File
Executive Session
A COPY TESTE:
Brenda J. Holt n, CMC
Deputy Clerk to the Board of Supervisors
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I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS
FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED
BELOW:
._
...
^ Each speaker will be given between three to five minutes to comment c
whether speaking as an individual or representative. The Chairman will c
decide the time limit based on the number of citizens speakin on an issue,
y and will enforce the rule unless instructed by the majority of~the Board to
do otherwise.
°-
^ Speaker will be limited to a presentation of their point of view only.
Questions of clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between arecognized
speaker and audience members is not allowed. c
~~ i
^ Both speakers and the audience will exercise courtesy at all times.
__
_ ^ Speakers are requested to leave any written statements and/or comments c
wtth the clerk.
^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP
SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c
ALLOWING THE INDIVIDUAL TO REPRESENT THEM.
__
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK
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COUNTY ADMINISTRATOR
ELMER C. HODGE
(540) 772-2004
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
FAX (540) 772-2193
February 11, 1999
BOARD OF SUPERVISORS
BOB L. JOHNSON, CHAIRMAN
HOLLINS MAGISTERIAL DISTRICT
HARRY C. NICKENS, VICE-CHAIRMAN
VINTON MAGISTERIAL DISTRICT
FENTON F. "SPIKE" HARRISON, JR.
CATAWBA MAGISTERIAL DISTRICT
JOSEPH MCNAMARA
WINDSOR HILLS MAGISTERIAL DISTRICT
H. ODELL `FUZZY" MINNIX
CAVE SPRING MAGISTERIAL DISTRICT
(540) 772-2005
Rev. Brent Sandy
Grace Brethren Church
1511 Maiden Lane, SW
Roanoke, VA 24018
Dear Reverend Sandy:
On behalf of the Board of Supervisors, I would like to thank you for offering the
invocation at our meeting on Tuesday, February 9, 1999. We believe it is most
important to ask for divine guidance at these meetings and the Board is very grateful
for your contribution.
Thank you again for sharing your time and your words with us. It was good
to have you with us.
With kindest regards,
C~o~~tz~#~ of ~o~x~o~P
Bob L. Johnson, Chairman
Roanoke County Board of Supervisors
Internet E-Mail Internet E-Mail
ehodge@www.co.roanoke.va.us ®RecyCled Paper bosQwww.co.roanoke.va.us
Dr. Niclzens needs to request t~is:
Under B. Requests to Postpone, Add To, or Change the Order of Agenda Items -
ADD ITEM E. 3. MOTION TO RECONSIDER REZONING REQUEST AND
SPECIAL USE PERMIT REQUEST OF RANDALL WAYNE BROWN.
(1"liis sloes not require a vote as a Motion to Reconsider may be made at any time. (,5ec. 2-115 (e).
Item E.3. -MOTION
Pursuant to Section 2-115 (e) of the Board's adopted Rules of
Organization and Procedure, I make a Motion to Reconsider the
Second reading of ordinance to rezone 11.93 acres from AG-3 to AR
and to obtain a Special Use Permit to allow a 9-hole golf course to be
located at the 2600 block of Rutrough Road in the Vinton Magisterial
District upon the petition of Randall Wayne Brown. This matter was
voted on and defeated by a unanimous roll call vote at the Board
meeting held on January 26, 1999.
Notes:
Rules -Sec. 2-115 (e)
Motion to reconsider must be decided by a majority vote of the members present.
Upon passage of a motion to reconsider on an application for change in land use classification, the
matter shall be scheduled for a public hearing after publication of legal notice at a subsequent
meeting of the board.
This must be advertised twice - (suggest February 16 and 23) -which means it can be placed on the
March 9 or March 23 agenda for public hearing. Paul suggests the March 23 agenda since that is
the typical meeting where public hearings are held.
February 9, 1999
County staff requests the Board to adopt a motion to enter into executive session within
the provisions of the Virginia Freedom of Information Act as follows
(A) to discuss a legal matter requiring the provision of legal advice by the County
Attorney and briefings by staff in accordance with Section 2.1-344 A 7 of the 1950
Code of Virginia, as amended, namely, negotiation of an agreement with the
Town of Vinton.
(B) to discuss the location of a prospective business or industry in the County in
accordance with Section 2.1-344 A 5 of the 1950 Code of Virginia, as amended.
(C) to discuss the disposition of the County's interest in certain publicly held real
estate in accordance with Section 2.1-344.A.3. of the 1950 Code of Virginia, as
amended
(D) iscuss t acquisitio rea a tate for public ~a~es~S"t11~ accordance~with
Section 2.1 ~ 44.A3!' the 1950 C de ~f.~-+~it~t"ma as amended.
February 12, 1999 (8:46am)
NOTE TO: Elmer Hodge
FROM: Brenda Holton
SUBJECT: 1999 BOARD PRIORITIES
Mr. Hodge, attached is a copy of the 1999 Board priorities as revised
and adopted at the 2/9/99 Board meeting. Priority E.5 was deleted and is
to be brought back to the Board with more specificity.
E.5 as ori_ iq Wally written: Review staff salaries and benefits for
competitiveness and to eliminate staffing problems.
Revised by Supervisor Nickens: Review staff salaries and benefits for
competitiveness with a focus on impacting employee positions with
annualized vacancy rates above 10%
I did not make any distribution of these priorities. If you want me to
provide others with copies, please let me know.
Cc: Mary Allen
RNKE ECON DE's PARTNERS Fa.:x~540-344-~0~6
January 20, 1999
Ms. Mary Allen
Roanoke County
P.O. Box 29800
Roanoke, VA, 2401$
Dear Ms. Allen:
Jan 21 ' 99 12 33
F. 0^ ~n1
Ii>. dppreciatiu[i ~x the support Roanoke County provides, Elizabeth Doughty, Executive
Director of the F.oanoice Valley Ecanomic Development Partnership, would like the
opportunity to make the annual report of the Partnership at the Tuesday, February 9~'
rneetin~ of the Rnannke (=`nunty Baard of Supen~isors at 3:QDp.m.
Tliauk you fur your cuzafuii~i<atirac>, of ilais ~~yuc~t.
Sincerely,
Fula RosenbErger
Director of Investor Relations
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ROANOKE, VIRGINIA 24011
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Guidelines for the Establishment
of the New Early Retirement Program
1. The allocation to the Schools will be based on the same formula as always and will not be
increased based upon increased demands of early retirement programs.
2. The Schools are responsible for procuring, selecting, implementing, and monitoring the
new early retirement program. This includes the formation of an Early Retirement Board
that will monitor the program and the trust.
3. The Schools will provide an analysis of the early retirement plan on an annual basis for
inclusion in the County's Comprehensive Annual Report.
4. The Schools are responsible for procuring an actuarial report on the Trust at least every
two years.
5. The Trust will be maintained at such a level that the ratio of plan assets to annual benefit
payments is 200% to 300%.
6. All savings between the existing plan and the new plan will be reinvested into the trust
until the ratio of plan assets to annual benefit payments has reached 300%.
7. The Schools will provide the appropriate budget entries to transfer the "savings" from the
school operating budget to the Trust Fund.
From: "Elmer Hodge" < ADMOl/ECH >
To: adm01/mha
Date sent: Fri, 5 Feb 1999 09:17:05 + 0000
Subject: Early retirement recommendation
Copies to: adm01/ddh
Mary, Diane, See if you can work this in our report. Thanks
~~~
I recommend waiting for the outcome of retirement bills being
considered by the General Assembly to see if these may ide
alternatives to a County sponsored early retirement --
•School and County emplo ees. ,
rp pe ~ei1 `
I have co rns about adopting th~a'~approach . J.
.~~, approval an~dol~~s gotten mixed
Q reviews. I prefer to form a small group of ~ministrators and
instructional staff and charge them with the task of revising the
existing plan to be fair to the employees, competitive with other
localities, and financially feasible.
We will very soon outgrow our ability to fund the present informal ,
system. The Schools will allocate an additional $200 thousand in the ~ ~
upcoming budget just to keep this program going.
If you prefer to proceed before the General Assembly ends, then you
as a Board need to decide if you are willling to adopt a formal, IRS
a approved early retirement plan. The material submitted to you at
~~ this time does not constitute a plan but rather a pro~o~~,a, sTl~e„~~F
official plan will r~ uiry s substantial amoun ~~irtime fo ~e
developed~~~~d~ ~~_»~~~~~~`~"~;`a~proved by the
School Board before it can be brought back to yo for approval.
Elmer Hodge 772 2004 ~ ~b- r» 4s ~- ~, e-r~ ~~
Mary Allen -- 1 -- Fri, 5 Feb 1999 09:20:07
,~
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1999
AGENDA ITEM: Request from School Board to approve an Early Retirement
Program for school employees
COUNTY ADMINISTRATOR'S COMMENTS:
~~
`_Z ~ ~ ~-_
SUMMARY OF INFORMATION: ~o ~ C~~~-
This item has been placed on the agenda at the request of the chool Board. Attached
are the documents related to the early retirement program. The-Waa.-they are requesting
is described in these documents as the 20-28-28.3 plan. ?~ ~ ~ ~' Csz_
Attachment 1 -Letter from School Board Chair Marion Roark requesting that the
Board consider this item
Attachment 2 -Proposed Early Retirement Program by 1lVilliam M. Mercer.
ttac me - - ns.
Attachment- A memo from Finance Director Diane Hyatt regarding the proposed
plan. -~
Also, as requested by Supervisor McNamara at the Board retreat, staff has computed
the impact of a 4% investment return on the 20-28-23.3 analysis (rather than the 8%
return used by the actuary). This lower investment return would require an additional
deposit of $1,375,000 in year six of the plan. This would make the 15 year cost
$27,296,633 as compared to $25,921,632`for the 8% return. ~
Q ` *.rr~ ~ ' ~~
- -.~
The Schoo oard has not prepared a formal document describing the plan but
approved outlined in a memorandum from Finance Director Diane Hyatt
(Attachment 4)
The issue is whether or not the Board wishes to formalize an early retirement program
for the schools. The current program is funded from operating revenue on a year-to-
year basis, and the proposed plan would be a formal ongoing program.
-~J'/~e ~ ~ l~~' Cc ~ ~ ~ re452.
r v ~ .e,~
There are vantages and disadvantages to both the old and roposed plan. Under
the new f rural plan, employees would have greater assurances that the benefit would
be in pl ce in the future. However, with this assurance, there is Iso a reduced benefit
for the employees than under the informal program in place now. Schools would also
have less flexibility in the use of any funds that they have saved because these funds
would have to be used to build reserves in the plan.
I would recommend that the Schools agree to the following guidelines if the program is
approved.
• /The Schools would not request additional funds for the program because the
County does not anticipate being abl to provide these funds
`~,, in the future. `" .,
• ~ The Schools should be responsible for procuring, selecting, implementing and
~~monitoring the program, including the formation of an Early Retirement Board.
The County does not have the staff or expertise to develop the contract or
administer the program.
• The~chools should provide an analysis of the early retirement plan on an
annual basis for inclusionin the County's Comprehensive Annual Report
~~ The Schools shoulure an actuarial report on the Trust at least every two
_--years
w~ • ~ The Trust should be maintained at such a level that the ratio of plan assets to ~.,\
annual be efit payment 's 200% to 300°°. C ~~
• Savings be een the exist g p an an new Ian will be reinvested into the trust
until the ratio Ian assets annual benefit ayments has reached the level
required by the ly Retireme t Board. ~'
' ~ The Schools will pro ' e the app priate budget ntries to transfer the savings
#com the school operati g budget t the Trust Fun '~~
The Board of Supervisors may consider several alternatives.
(1) The Board may wish to approve the plan as presented, (2) offer suggested
amendments; or (3) request that the School Board bring the plan back to the Board of
Supervisors for approval when there is a final written document.
~4rp9 ~-•a~.~~
Addi ionally,~S are aware, the General Assembly is considering changes to the
VRS~etirement that would provide full retirement at 30 years service. If this legislation
is adopted, there would be no need for another early retirement program.
STAFF RECOMMENDATION ~ J ~~~y ~
C' O c,~.-~' ~
I recomme~~d,~~th~~ t theta ~,,: s wait until th General Assembl ~rcts -~"~
proposa~to~sta~lish ~/ reti eme r ram. ~e School ~-.
Id re are Ian to brin back to
Board shou p p p 9 ~~
the Board for approval and prepare an education program for school employees.
~`"~`~
-d
o~-/ ~~
Respectfully Submitted by:
Elmer C. Hodge
County Administrator
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
VOTE
No. Yes Abs
Motion by: Harrison
Johnson
McNamara
Minnix
Nickens
n e ~.v dl ma- f -~
-F r~ m 3 (-~j s
~, ~- a- ac(cl ~
't-~ -'~ S
ACTION NO.
ITEM NUMBER
AT A F S~°J es fHE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, ___ ...~.... ,-, ~ ~ ~,~ ~tOANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1999
AGENDA ITEM: Request from School Board to approve an Early Retirement
Concept for school employees
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This item has been placed on the agenda at the request of the School Board. School
Superintendent Deanna Gordon will be present to explain the proposed early retirement
concept. Attached are the documents related to the proposal. The concept they are
requesting is described in these documents as the 20-28-28.3 plan.
Attachment 1 -Letter from School Board Chair Marion Roark requesting that the
Board consider this item
Attachment 2 -Proposed Early Retirement Program by William M. Mercer.
Attachment 3 - A memo from Finance Director Diane Hyatt regarding the proposed
concept and analysis of the various plans.
Also, as requested by Supervisor McNamara at the Board retreat, staff has computed
the impact of a 4% investment return on the 20-28-23.3 analysis (rather than the 8%
return used by the actuary). This lower investment return would require an additional
deposit of $1,375,000 in year six of the plan. This would make the 15 year cost
$27,296,633 as compared to $25,921,632 for the 8% return.
The School Board has not prepared a formal document describing the plan but
approved a concept based on a memorandum from Finance Director Diane Hyatt
(Attachment 3). There are advantages and disadvantages to both the old and
proposed plan. Under the new formal plan, employees would have greater assurances
that the benefit would be in place in the future. However, with this assurance, there is
also a reduced benefit for some employees, but an increase for others when compared
to the informal program in place now. Schools would also have less flexibility in the
use of any funds that they have saved because these funds would have to be used to
build reserves in the plan. Dr. Gordon will describe the advantages and disadvantages
of each plan.
I would recommend that the Schools agree to the following guidelines if the plan is
approved.
• The Schools would not request additional funds for the program because the
County does not anticipate being able to provide these funds in the future.
The Schools should be responsible for procuring, selecting, implementing and
monitoring the program, including the formation of an Early Retirement Board.
The County does not have the staff or expertise to develop the contract or
administer the program.
The Schools should provide an analysis of the early retirement plan on an
annual basis for inclusion in the County's Comprehensive Annual Report and
procure an actuarial report on the Trust at lest every two years.
C
If the Board is filling to adopt a formal early retirement p
prepare an IR quali ' ogra wil a ctuarialJ~'
that the scho Is w Id lik to d'
program to th 'employe
should
avid ey h evelop and'~resent an education
then bring the request back to the Board.
Currently, there are 70 pieces of legislation being considered in the General Assembly
concerning VRS. These possible changes include providing full retirement after 30
years of service, conversion of unused sick leave into service credit for retirement and
establishing a supplemental retirement plan for VRS members who are eligible for full
retirement. If the General Assembly adopts these, a nono n"~ r ano
t ro ram. ~~
Q
STAFF RECOMMENDATION
I recommend that the Board of Supervisors ask the School Board to prepared an IRS
qualified plan that is actuarially sound and bring it back to the Board for approval. This
process will require approximately six months and should be thoroughly reviewed with
the school staff. It should also be understood that the County does not have the
expertise or staff to develop or administer the plan and that the School Board will need
to hire additional staff to maintain the program. The County also does not anticipate
being able to provide additional funds.
Respectfully Submitted by:
Elmer C. Hodge
County Administrator
ACTION
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by:
VOTE
No. Yes Abs
McNamara
Minnix
Nickens
Harrison
Johnson
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1999
AGENDA ITEM: Request from School Board to approve an Early Retirement
Proposal for school employees
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This item has been placed on the agenda at the request of the School Board. School
Superintendent Deanna Gordon will be present to explain the proposed early retirement
concept. Attached are the documents related to the proposal. The concept they are
requesting is described in these documents as the 20-28-28.3 plan.
Attachment 1 -Letter from School Board Chair Marion Roark requesting that the
Board consider this item
Attachment 2 -Proposed Early Retirement Program by William M. Mercer.
Attachment 3 - A memo from Finance Director Diane Hyatt regarding the proposed
concept and analysis of the various plans.
Also, as requested by Supervisor McNamara at the Board retreat, staff has computed
the impact of a 4% investment return on the 20-28-23.3 analysis (rather than the 8%
return used by the actuary). This lower investment return would require an additional
deposit of $1,375,000 in year six of the plan. This would make the 15 year cost
$27,296,633 as compared to $25,921,632 for the 8% return.
The School Board has not prepared a formal document describing the plan but
approved a concept based on a memorandum from Finance Director Diane Hyatt
(Attachment 3). There are advantages and disadvantages to both the old and
proposed plan. Under the new formal plan, employees would have greater assurances
that the benefit would be in place in the future. However, with this assurance, there is
also a reduced benefit for some employees, but an increase for others when compared
to the informal program in place now. Schools would also have less flexibility in the
use of any funds that they have saved because these funds would have to be used to
build reserves in the plan. Dr. Gordon will describe the advantages and disadvantages
of each plan.
I would recommend that the Schools agree to the following guidelines if the plan is
approved.
• The Schools would not request additional funds for the program because the
County does not anticipate being able to provide these funds in the future.
• The Schools should be responsible for procuring, selecting, implementing and
monitoring the program, including the formation of an Early Retirement Board.
•
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To: Deanna Gordon, School Superintendent
FaX #= FACSIMILE
Re: Board Reports for Feb. 9 BOS Meeting
Date: February 5, 1999
Pages: ,including this cover sheet.
Dr. Gordon,
Attached are two Board reports that will be presented at the February 9 Board
of Supervisors meeting. Mr. Hodge asked me to fax copies to you.
(I) The request from the School Board to approve the early retirement
proposal. Elmer signed the Board Report but I believe that you are supposed to
present it on behalf of the Schools. There are several attachments but you
already have copies of everything. If you need copies let me know.
(2) The land transactions related to the Merriman Site. I believe Elmer is going to
present that report. There are several attachments and I'm also faxing those.
If you have any questions, please let Elmer know.
From the desk of...
Mary H. Allen
Clerk to the Board
County of Roanoke
P. O. Box 29800
Roanoke„ VA 24018
540-772-2003
Fax: 540-772-2193
RKE PQARD SUPERVISORS TEL~5~0-772-2193 Feb 05'99 13 36
No.
Rece i~,~er
Transmitter
Date
Time
Mode
Pages
Resaalt
Transmit. Confirmation Report
002
SCHOOLS
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THIS AGREEMENT, made and entered into this day of February, 1999, by and
between the COUNTY SCHOOL BOARD OF ROANOKE COUNTY, VIRGINIA, a political
subdivision of the Commonwealth of Virginia, its successors and assigns, party of the first part,
hereafter referred to as "School Board," and the BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, a charter county of the Commonwealth of Virginia, its successors and
assigns, party of the second part, hereafter referred to as "Roanoke County."
WITNESSETH
WHEREAS, by an Exchange Agreement, dated May 29, 1998, entered into between Charles
R. Lemon and Anne L. Lemon, husband and wife, and Curtis L. Lemon and Dorothy D. Lemon,
husband and wife hereafter referred to as "the Lemons," owners of two parcels of real estate fronting
on Merriman Road in the County of Roanoke, the School Board, and Roanoke County, agreement
was reached for a mutual exchange of adjoining parcels of real estate in order to provide to the
Lemons a more suitable parcel for expansion of their existing manufacturing facility in Roanoke
County in order to increase their present employment and productivity with accompanying economic
benefits to the County and its citizens and to provide to Roanoke County a suitable parcel which will
join two existing County park facilities so as to provide for the expansion of and complementary
enhancement of existing parks and recreation facilities; and
WHEREAS, the agreement by the School Board to purchase the Woods End property
consisting of approximately 70 acres as the location for a new high school in Southwest Roanoke
County and the agreement of the Roanoke County Board of Supervisors to fund the purchase of this
property and to grant the necessary rezoning and permit approvals for the construction of the
proposed new high school has substantially removed the likelihood of need by the School Board for
additional property on Merriman Road for a schoolbus lot or other physical needs of the school
system.
NOW THEREFORE, in consideration of Ten Dollars ($10.00), cash in hand paid, and other
good and valuable consideration as described herein, the School Board hereby agrees to act by
resolution in accordance with § 22.1-129A of the Code of Virginia, 1950, as amended, to declare
surplus and to convey to Roanoke County all that certain lot or parcel of real estate containing
approximately 11 acres, identified as all of Roanoke County Tax Map Parcel # 97.01-2-11, as more
particularly described in Attachment A hereto.
In consideration of this conveyance, Roanoke County hereby covenants and agrees that in
the event that the School Board needs real estate in order to relocate the schoolbus lot currently
housed at Cave Spring High School on Chaparral Drive that Roanoke County will make available a
similar location in Southwest Roanoke County on property owned by Roanoke County or property
owned by the School Board. By the execution of this agreement, both of the parties hereto agree that
it is entered into, in part, in consideration of an agreement between Roanoke County and the School
Board for financing of certain school improvements as provided in the Exchange Agreement of May
29, 1998, referenced above.
WITNESS the following signatures and seals:
COUNTY SCHOOL BOARD OF ROANOKE
COUNTY, VIRGINIA
By:
Division Superintendent
Roanoke County Schools
5937 Cove Road, NW
Roanoke, VA 24019
By:
BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
County Administrator
County of Roanoke, Virginia
P.O. Box 29800
Roanoke, VA 24018-0798
ATTACHMENT A
All that certain tract or parcel of land, and all appurtenances thereunto pertaining, lying and being
situated in the Cave Spring Magisterial District of the County of Roanoke, Virginia, conveyed to
the County School Board of Roanoke County, Virginia, by Stephen B. Bogese, II and Charles E.
Bogese, Trustees under the testamentary Marital Trust contained in the Will of Stephen B.
Bogese, containing 11.10 acres, (Tax Map Number 97.01-2-11), and recorded in the Clerk's
Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1464, page 723.
Being the same property conveyed to Stephen B. Bogese (having since departed this life on
January 17, 1982), by deed of partition dated May 4, 1977, of record in the Clerk's Office of the
Circuit Court for the County of Roanoke, Virginia, in Deed Book 1064, page 222.
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ROANOKE COUNTY BOARD OF SUPERVISORS
AGENDA
FEBRUARY 9, 1999
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced. The meetings are
broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdavs at
7 P.M.
Individuals with disabilities who require assistance or special
arrangement in order to participate in or attend Board of Supervisors
meetings or other programs and activities sponsored by Roanoke
County, please contact the Clerk to the Board at (540) 772-2005. We
request that you provide at least 48-hours notice so that proper
arrangements may be made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call
2. Invocation:
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
i
D. BRIEFINGS
1. Annual Report of the Roanoke Valley Economic Development
Partnership. (Beth Doughty, Executive Director)
2. Year-end Report on Virginia's Explore Park. (Roger F. Ellmore,
Executive Director)
E. NEW BUSINESS
1. Request to adopt 1999 Priorities established by the Board of
Supervisors (Elmer C. Hodge, County Administrator)
2. Request from School Board to approve an Early Retirement
~o~~" I~+g~s. for school employees. (Dr. Deanna Gordon, School
Superintendent)
F. FIRST READING OF ORDINANCES
1. First reading of ordinance authorizing exchange of land with
Plastics One. (Paul M. Mahoney, County Attorney)
2. t readi f ordinance proving the ex cise of an option
o p cha e a ement ith alem O ice S ply, Inc. for
ropert to ted a 00 E st Mai Street Salem, A. (John M.
hamblis sistant ty Adminis or)
a, ~ Ordinance to vacate a 20-foot sanitary sewer easement
recorded in Deed Book 20, Page 89, Section 12, Carriage Homes
of Canterbury Park and a portion of a 20-foot sanitary sewer
easement recorded in Book 15, Page 110, Section 9,
Kensington of Canterbury Park, lot 18A, (Tax Map No. 86.01-10-
18) and located in Windsor Hilis Magisterial District. (Arnold
2
Covey, Community Development Director)
G. SECOND READING OF ORDINANCES
1. Second reading of ordinance authorizing the acquisition of real
estate for the Carvin Creek Hazard Mitigation Project to reduce
the number of structures in the Carvin Creek Floodplain.
(George Simpson, Assistant Director of Community
Development)
2. Second reading of ordinance to vacate, quitclaim and release
the major portion of a 15' sanitary sewer easements across
property of Cave Spring Baptist Church located in the Windsor
Hills Magisterial District. (Arnold Covey, Director of Community
Development)
H. APPOINTMENTS
1, League of Older Americans Advisory Council
2. Task Force for Senior and Physically Challenged Citizens
I. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT A ENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED
BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
1. Approval of Minutes -December 15, 1998, January 12, 1999.
2. Acceptance of Longridge Drive and Longridge Circle into the
Virginia Department of Transportation Secondary System.
3
3. Donation of sanitary sewer easements on Lots 4, 5, 6, and 7 in
Nottingham Park Subdivision to the Board of Supervisors.
4. Request to authorizing ordering of police vehicles under the
current state contract for delivery after July 1, 1999.
5. Donation of a storm drainage easement on property owned by
Nora M. Evers to the Board of Supervisors.
6. Acceptance of water and sanitary sewer facilities serving The
Groves, Section 4.
J. REQUESTS FOR WORK SESSIONS
K. REQUESTS FOR PUBLIC HEARINGS
1. Request for public hearings on February 23, 1999 to (a) set the
real estate, machinery and tools and personal property tax
rates; (b) effective tax rate increase due to reassessments; and
(c) upcoming FY 1999-2000 budget. (Brent Robertson, Budget
Manager)
L. CITIZENS' COMMENTS AND COMMUNICATIONS
M. REPORTS
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5. Report on amendments to the Procurement Ordinance
6. Statement of Treasurer's Accountability per investments and
portfolio policy as of January 31, 1999.
4
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM)
P. EXECUTIVE SESSION pursuant to Code of Virginia Section 2.1-344 A
(7) pending Iitigatlon, Akers Claim and Cave Spring Citizens Group
suit; 2.1-344A (3) discussion of the acquisition of real estate for public
purposes, Woods End proposed school site.
Q. CERTIFICATION RESOLUTION
R. ADJOURNMENT
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