The URL can be used to link to this page

Home My WebLink About4/27/2010 - Adopted Board RecordsACTION N0. A-042710-1 ITEM N0. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 2010 AGENDA ITEM: Request to approve the Roanoke Valley Television (RVTV} Budget for fiscal year 2010-2011 SUBMITTED BY: Elaine A. Bays Director of Cable Access APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County, the City of Roanoke and the Town of Vinton jointly operate Roanoke Valley Television (RVTV, Channel 3}. The initial equipment and facility for the television studio were funded through a capital grant from Cox Communications. The station is located at the Jefferson Center and currently employs five, full-time staff members. Roanoke County staff members include Preston Seaman, Lacy Stinnett, Howard Swank and George Warner. The staff produces original video productions, monthly television shows and covers live government meetings for the local governments and their school systems. Programming is cablecast on Cox Communications, Channel 3 and Comcast, Channel 3 in the West County area. RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the City, the County and the Town. fir. Altizer is the Roanoke County Board Representative, Ms. Hall is the County Representative and Mr. David Jones is the ~emberat Large. The operational budget for RVTV is provided by the three governments, based on the proportion of Cox customers located in each jurisdiction. Roanoke County's share of the cable budget is 44 percent. Cable television stafi~ is carried on the County's payroll and benefit system. Page 1 of 3 During 2009-2010, Roanoke Valley Television produced a total of 103 Video Productions for the three localities and their school systems. RVTV produced the following for the County: (30~ Half Hour Television Shows, (11) Original Video Productions and RVTV covered (23~ Live Board Meetings. An entire list of video productions is included in the Budget Packet. RVTV monthly television shows include: "Roanoke County Today," which highlights local government issues and events and "Accent Excellence,"for the Roanoke County School System. RVTV also produces two quarterly TV shows, "Roanoke County Business Partners," and "REConnection." FISCAL IMPACT: The total 2010-2011 RVTV budget request is $359,408. The Cable TV committee voted to reduce the current 2009-2010 Operating Budget ($359,411 } by 13 percent and use that reduced amount ($312,685) as the amount to request from the member localities. The reduction is being funded from the RVTV year-end rollover account, which represents the unused funds from the operating budget since 1991. The year-end rolloveraccount has a current balance of $114,194. The reduced RVTV budget is $312,685, of which Roanoke County's share is 44 percent, or $137,581. This reduced budget is a $2,510 decrease from lastyear's budget. The total Virginia communications sales and use taxrevenue paid by Cox Communications to Roanoke County last year was $1,027,125. ALTERNATIVES: Alternative 1: Adopt the fiscal year 2010-2011 RVTV operating budget. Alternative 2: Do not adopt the fiscal year 2010-2011 RVTV operating budget. STAFF RECOMMENDATION: The Roanoke Valley Regional Cable Television Committee recommends that the Board adopt Alternative 1 and approve the fiscal 2010-2011 RVTV operating budget. Page 2 of 3 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore ^ ^ ~ Mr. Altizer ~ ^ ^ Mr. Flora ~ ^ ^ Mr. Elswick ~ ^ ^ Mr. Church ~ ^ ^ cc: Elaine Bays, Cable Access Director Rebecca Owens, Director of Finance Stephanie Moon, Clerk, Roanoke City Council Darleen Bailey, Clerk, Vinton Town Council Page 3 of 3 ACTION N0. A-042710-2 ITEM N0. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 2010 AGENDA ITEM: Request to accept and appropriate funds in the amount of $23,617.65 from Clearbrook Volunteer Fire Company as established in the dissolution agreement SUBMITTED BY: Richard E. Burch, Jr. Chief of Fire and Rescue APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Fire and Rescue Department requests the Board to accept and appropriate funds in the amount of $23,617.65 from the Clearbrook Volunteer Fire Company (CVFC). After serving the County for many years, CVFC is no longer able to provide the services and reporting necessary to remain a valid organization and as such has decided to dissolve. In accordance with a dissolution agreement between Roanoke County and CVFC, CVFC has refunded the amount of allocated funds received over the past several years in the amount of $23,617.65. These funds are to be expended by Roanoke County Fire and Rescue on fire equipment and supplies for the Clearbrook station. The department will endeavor to expend these funds bythe end of the fiscal year; however, due to the receipt of these funds being so late in the fiscal year, we request approval to roll over 100 percent of any remaining balance to next fiscal year should we encounter obstacles that prevent the completion of the expenditures. Page 1 of 2 FISCAL IMPACT: The department would be unable to purchase the fire equipment and supplies for Clearbrook that these funds will afford due to budget constraints. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of the CVFC funds in the amountof $23,617.65 into the Fire and Rescue Department's operating budget and approval to roll over 100 percent of any unspent funds to the next fiscal year. VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore ^ ^ ~ Mr. Altizer ~ ^ ^ Mr. Flora ~ ^ ^ Mr. Elswick ~ ^ ^ Mr. Church ~ ^ ^ cc: Richard E. Burch, Jr., Chief of Fire and Rescue Rebecca Owens, Director of Finance Page 2 of 2 ACT I 0 N N 0. A-042710-3 ITEM N0. E-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 2010 AGENDA ITEM: Request to appropriate $120,000 from the Asset Forfeiture Account for rebuilding of the Law Enforcement Firing Range SUBMITTED BY: Daniel R. O'Donnell Assistant County Administrator Ray Lavinder Chief of Police APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The lead removal phase of the reconstruction of the Law Enforcement Firing Range has been completed and staff is now prepared to move forwardwith the rebuilding of thefiring range itself. Although originally conceived as a project that would be designed by an outside architecture and engineering firm and bid out for construction, the Community Development and the Police Departments would now like to design and build the project using their own internal expertise in order to save a substantial amount of money. Community Development will oversee the design and construction will be performed primarily by drainage crew and police personnel. It is encouraging to see this type of cooperation among our departments to save our vital capital dollars. The scope of this phase of the project is the regrading of the entire facility including sediment and erosion control measures, construction of new earthen berms between and behind the 25 yard, 50 yard and 100 yard ranges, preparation of an earthen pad for a future tactical training building site sometimes referred to as a shoot house} and the construction of a demising wall at the top of the hill in order to shield the driver training center building from possible ricochets. The estimated completion date for this phase of the project is November 2010 at the latest. Page 1 of 2 Fiscal Impact The amount of $120,000 from the Asset Forfeiture Account is requested for the cost of materials and equipment. Labor and project management are being provided by County staff and are being absorbed through operating budgets. There are approximately $2.9 million in the Asset Forfeiture Account from the ITT settlement. These funds were previously allocated from the federal government to the Police Department. Using $120,000 for this project will leave approximately $2.8 million in the account for the next phase of the firing range project, which is the construction of a tactical training building, as well as a proposed future project, the construction of a law enforcement training academy if approved by the Board of Supervisors at a Iaterdate.These projects have been approved for the use of these funds bythe federal government. There are no direct local taxdollars involved in this appropriation. Staff Recommendation Staff recommends the appropriation of $120,000 for the reconstruction of the Law Enforcement Firing Range from the ITT settlement funds in the Asset Forfeiture Account. VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore ^ ^ ~ Mr. Altizer ~ ^ ^ Mr. Flora ~ ^ ^ Mr. Elswick ~ ^ ^ Mr. Church ~ ^ ^ cc: Daniel R. O'Donnell, Assistant County Administrator Ray Lavinder, Chief of Police Rebecca Owens, Director of Finance Page 2 of 2 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 27, 2010 ORDINANCE 042710-4 AUTHORIZING CONVEYANCE OF A 20' WATER LINE EASEMENT TO THE WESTERN VIRGINIA WATER AUTHORITY TO BE LOCATED WITHIN A PUBLIC RIGHT-OF-WAY KNOWN AS MARTINDALE AVENUE, SAID RIGHT-OF-WAY HAVING BEEN DEDICATED TO THE BOARD OF SUPERVISORS, HOLLINS MAGISTERIAL DISTRICT WHEREAS, the Western Virginia Water Authority (WVWA) requires an easement for an underground waterline within the right-of-way known as Martindale Avenue to provide water service to the area, all as shown on the plat entitled "NEw 20' PUBLIC WATERLINE EASEMENT FOR WESTERN VIRGINIA WATER AUTHORITY ACROSS THE PROPERTY OF ROANOKE COUNTY" (Exhibit A}dated larch 22, 2010; and WHEREAS, Martindale Avenue was dedicated in fee simple to Roanoke County by subdivision plat of Bell Haven dated October 19,1956, and recorded in Plat Book 3, page 237 in the Roanoke County Circuit Court Clerk's Office; and WHEREAS, the proposed right-of-way will serve the interests of the public and is necessary for the public health, safety and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on April 13, 2010, and a second reading was held on April 27, 2010. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is hereby made available forotherpublic uses by conveyance to WVWAforthe provision of water service. 3. That donation to WVWA of an easement for an underground waterline and related improvements, within the easement area designated on the above-mentioned map, on the County's property known as Martindale Avenue to provide water service to the area is hereby authorized and approved. Page 1 of 2 4. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Flora to adoptthe ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, Elswick, Church NAYS: None ABSTAIN: Supervisor Altizer ABSENT: Supervisor Moore A COPY TESTE: Becky R. Mea r Clerk to the B rd of Supervisors cc: Paul Mahoney, County Attorney Arnold Covey, Director, Community Development Tarek Moneir, Deputy Director, Development Services Philip Thompson, Deputy Director, Planning Page 2 of 2 EXHIBIT A PROPERTY OF SAMUELL W. BARRETT SR. TAX N0. 26.08-06-05-0000 5864 BUCKLAND MIS ROA~ IN 16371614 _--~, S 45°50'30" E ~a.24' N 59'46' 45"W 25.25' 545'38'a1 "W 394.52' ~~ ~ ~~ ~ ~~ ~ ~~ r~ ~~ ~ ~~~~~...lutuu ..1111 Ql~ ~ ~ f~ ~ } . 1 I+ y V LLI V ! W a ~ ~ W z ~ ~ o ~ ~ ~ ~ ~ _ ~- o ~ ~ ~ ~ a ~ 0 Q Q os~ za ~ '~~a wr~=o ~0 ~ 0 w ~ ~~~ ~w ~ m~ ~~a x V 81.45' N 42'18' 00"E 26.85' PRaP~RTY aF ~ AN N A L. OWEN TAX N0. 26.D8-06--08-0000 5860 BUCKLAND MILL ROAD IN #0021 X0169 ~ 45°50'30" E 30a.15' 6a.24' 158.45 N45'37'54"E T385.25' ~~ ~ ° Arai ^ ~ ~ `~ o °~ ~ a Q~ ~za ~` ~~o~~ ~ ~ ~ a ~ o J ~ oa ~ ~ ~~ 4.~Nm~ ~ ~ ~ ~ l4 z ~° ~ N ~ ~ ~. N (~ ~ N ~ o ~ ~ ~' ~d ~ ~ ~° ~ ~ f S a ~ ~ %,~ 0 LOT 1 A 0.778 AC, N N 1. THIS EXHIBIT WAS PREPARED W1THO~iT BENEFIT OF A T11LE REPORT AND IS SUBJECT THERETO, THEREFORE, THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 2, REFERENCE MAPS: PB 3 PG 98 PLAT SHOWING SURVEY PROPERTY ~F HARVEY R. TURNER JR. BY T.P. PARKER & SANS DATED JANUARY 8, 1998. w L V '~ ^ w 4 J ~~oyy''''f ~~ W ~ ~ ~ ~ ~ ~ ~' !' cn z 44. a5' 1 50.21' 3~F1 ~hL VU CR = 25.00' 20.03' L = 39.27' CH = N 02'42`00" W 35.35' Legend X058 SQ FT PERMANENT WATERLINE EASEMENT 17x.74' N 47°41'59" W BETE HAl1EN ROAD 5a' R/W NEW 20' PUBLIC WATERLINE EASEMENT FOR WESTERN YiRG1N1A WATER AUTHORITY ACROSS THE PROPERTY OF COUNTY aF R~AN~KE ~ w E ~ ' E " " "' a ~ ' "' "~ ROANOKE COUNTY, VIRGINIA _%-. WATER AUTHORITyrn~: ," = so~~ os~zz~,o ACTION N0. A-042710-5.a ITEM N0. G-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 2010 AGENDA ITEM: Request to donate two vehicles to the Town of Pulaski Police Department SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Town of Pulaski has requested that Roanoke County donate two Ford Crown Victoria police vehicles to be used for spare parts. The vehicles, model years 2000 and 2005, were both involved in accidents and have limited value at surplus auction. Pulaski has Crown Victorias in its fleet from those years and is looking for ways to reduce cost while retaining patrol operations. Roanoke County has no further use forthevehicles and is preparing to surplus them. The County may make donations to other governmental entities under Section 16.01 of the County Charter and Virginia Code Section 15.2-953.C. FISCAL IMPACT: The value of these vehicles is negligible and it is possible that the County would not receive any bids on them if placed on www.esurplusauction.com. ALTERNATIVES: 1. Approve the above request to donate two vehicles to the Town of Pulaski and authorize the County Administrator or his designee to execute the appropriate paperwork. Page 1 of 3 2. Do not approve the above request. The vehicles will be placed on i for disposition of any funds received going to the vehicle replacement account. STAFF RECOMMENDATION: Staff recommends Alternative 1. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore ^ ^ ~ Mr. Altizer ~ ^ ^ Mr. Flora ~ ^ ^ Mr. Elswick ~ ^ ^ Mr. Church ~ ^ ^ cc: Anne Marie Green, Director of General Services Rebecca Owens, Director of Finance G. VU. Roche, Chief of Police, Town of Pulaski Patricia Cruise, Clerk of Council, Town of Pulaski Page 2 of 3 r, 1 ~~ ~° ~ ~' ~~~' ~ i . ~, . ~`~!?:1i1~~~~~,+~' ~_~~.~llj,~~~+' , _F.~i~"liill:~~l'<~fil(~C~ ~ '31;1<,i. ~ ~ _. ~. '~ .' . , ~~~l.i~'l() ~.~1 ~~'i~~~d~1111~' ~~~',1~Ill~)wl~, (,[z;~~i ~`~~~ w~i' ~.iI4,: l~i~.'l'al;_` ~ !l1 Il~(iili.lii~_' ~~~~~~~Ii. `; 11~~)~il` ~-~1~4~t~~ ~~~l~i~, ~~~; ~1~i_~~~ t~~~ ~ ~~.!liit~, «~~t'~~~~ri~:~l~~ i~~i~~~~ ~~~ ~~ ~l ~ii~~, ~r~ i7~i~; ~~~~~ ~,~ ~~ 3 fix' ~I {~~~~~~ r>1 1''l~,~ ~41t1 ~ i~i~~'' ~~~~_~;~ti;illl~'iit ~ ~ ~ ~~~~~~ ~l ~~~1E~~~ r~i. ~;~~~~i~~~ ~~~~~~~~y ~,'~ ~,` l,~i~,, .'t 1I~(~ .li~l~~ ._!_1f1 ~ ~"~)C~~ ~_1t~1~'1l ~,'~I~~'~4~ii9~~1 t~l.~c!fI`~ L1.1 ~~li! 1I~x~~C ~~'~~~1~~~1 ~ ~l~~tT~.~ C~} i~.l~1~I] ~t)I ~~~~~il~;:~~ t.},~~~,~t_~~~~-~i~7 ~,~~i~ ~~.~ ~~~~~ ~.: ~~ ~.~11~1~ 1~~~!`:_, .~ ~~~ ~ ~i ~1~~~~~?~,~~:,~~,~t~~~ ~.111~~ ~u~~r,~_~,i~~l~~ti~~~~ l~~}~.L~ ~ ~;~i ~~~11~~~.1~ ~~?t' ~lf~~t~ ~.~~ k_'~~~.~L~i:.~ it;~~,Gi't~~1i~~~_' 111` I~t,'~~.~~ll;,,.,i, ~.~ I ~1~.:~1'~~ ~~. y f, ,~ °' f w ~~ '~. Illy.' l.~' ~~~_~~iP~'~' ~~ ~~~ ,~, ~ ~~1~,'`~~''~'. ~~t~~t i' ,~~ i.'1,~14`r~i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 2010 RESOLUTION 042710-5.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JENNY G. BAKER, DEPUTY SHERIFF, UPON HER RETIREMENT AFTER MORE THAN FIFTEEN YEARS OF SERVICE WHEREAS, Jenny G. Baker was hired on November 14, 1994, as a Deputy Sheriff in the Corrections Division; and WHEREAS, Deputy Jenny G. Baker retired on April 30, 2010, as a Deputy Sheriff after fifteen years and five months of dedicated, loyal and capable service with the Roanoke County Sheriff's Office; and WHEREAS, Deputy Baker has shown leadership and supervisory potential by taking charge of emergency situations while assigned to the floors; and WHEREAS, Deputy Baker has demonstrated completion of all tasks in a thorough and accurate manner and in accordance with County values, policies and procedures. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JENNY G. BAKER for more than fifteen years of dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1 of 2 '~: J~ ~~~h9T; ~~~r~~~ ~~` A COPY TESTE: Becky R. Meado Clerk to the Board of Supervisors ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 2010 RESOLUTION 042710-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM G-CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for April 27, 2010 designated as Item G-ConsentAgenda be, and hereby is, approved and concurred in as to each item separatelysetforth in said section designated Items 1 through 6 inclusive, as follows: 1. Approval of minutes -December 1, 2009 2. Request to donate two vehicles to the Town of Pulaski Police Department 3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke Countyto Jenny G. Baker, Deputy Sheriff, upon her retirementafter more than fifteen years of service 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke Countyto Charles M. Beckner, Firefighter/EMT, upon his retirement after more than twenty-seven years of service 5. Request to accept and appropriate funding under the fiscal year 2009-2010 State Homeland Security Program Grant No: 10-A2171HS09 in the amount of $57,000.00, funded by the U.S. Department of Homeland Security 6. Request to authorize execution of an updated contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN services for Roanoke County for the period May 1, 2010 -June 30, 2011 Page 1 of 2 On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Altizer, Flora, Elswick, Church NAYS: None ABSENT: Supervisor Moore A COPY TESTE: Bec y R. Meador Clerk to the Boar of Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 2010 RESOLUTION 042710-5.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO CHARLES M. BECKNER, FIREFIGHTERIEMT, UPON HIS RETIREMENT AFTER MORE THAN TWENTY-SEVEN YEARS OF SERVICE WHEREAS, Charles M. Beckner was hired on June 9, 1982, as a Meter Reader and transferred to the FirelRescue Department as a Firefighter on October 7, 1985; and WHEREAS, Mr. Beckner retired on April 30, 2010, as a FirefighterlE~T after twenty-seven years and ten months of devoted and accomplished service to Roanoke County; and WHEREAS, Mr. Beckner served on the Fire and Rescue Department for twenty-four years and seven months starting out as volunteer firefighter with the Hollins Fire Department; and WHEREAS, Mr. Beckner was one of the original team members of the Roanoke Valley Regional Hazardous Material Team, providing response to all of Southwest Virginia; and WHEREAS, Mr. Beckner provided leadership and mentoring to countless fellow junior firefighters through his experience and knowledge of the fire service; and WHEREAS, throughout his career, Mr. Beckner served on numerous department and County committees for the purpose of improving the overall services provided to the citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CHARLES M. BECKNER for more than twenty- Page 1 of 2 seven years of dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Altizer, Flora, Elswick, Church NAYS: None ABSENT: Supervisor Moore A COPY TESTE: Becky R. Mead Clerk to the Board of Supervisors Page2of2 ACTION N0. A-042710-5.d ITEM N0. G-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 27, 2010 Request to accept and appropriate funding under the fiscal year 2009-2010 State Homeland Security Program Grant No: 10-A2171 HS09 in the amount of $57,000, funded by the U.S. Department of Homeland Security James R. Lavinder Chief of Police B. Clay Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County received notice that it had been awarded $57,000 in federal funds under the State Homeland Security Program. The purpose of these funds is to purchase chemical, biological, radiological and nuclear exposure (CBRNE) personal protective equipment and license plate readers to assist in preventing or responding to potential acts of terrorism. This is a reimbursable grant with no matching funds required. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance of the fiscal year 2009-2010 State Homeland Security Program Grant No: 10-A2171 HS09 in the amount of $57,000. Page 1 of 2 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore ^ ^ ~ Mr. Altizer ~ ^ ^ Mr. Flora ~ ^ ^ Mr. Elswick ~ ^ ^ Mr. Church ~ ^ ^ cc: Ray Lavinder, Chief of Police Rebecca Owens, Director of Finance Daniel R. O'Donnell, Assistant County Administrator Page 2 of 2 ACTION N0. A-042710-5.e ITEM N0. G-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 27, 2010 Request to authorize execution of an updated contract with the Unified Human ServicesTransportationSystem, Inc. to provide the CORTRAN services for Roanoke County for the period May 1, 2010 through June 30, 2011 Laurie L. Gearheart Assistant Director of Finance B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Unified Human Services Transportation System, Inc., (RADAR) provides the paratransit services of the County of Roanoke Transportation program (CORTRAN) on behalf of Roanoke County. This service is offered to County citizens age 60 and over and citizens that are physically or mentally challenged as defined by the Americans with Disabilities Act (ADA) requirements. This program provides demand-responsive, destination to destination transportation services utilizing wheelchair-lift vans during the hours of 7:00 a.m. to 6:00 p.m., Monday through Friday. Transportation is provided to any point within the perimeter of Roanoke County including pointswithin the Cityof Roanoke, City of Salem and Town ofVinton. Citizenscan usethis system to go to medical appointments, shopping, work, socialization or other needs. At the March 2, 2010, work session, details on the history of the program, the associated costs and funding sources aswell asthe increase in ridership and the hourlyrate charged by RADAR over the years for the CORTRAN program were discussed with the Board. At the April 13, 2010, work session information was shared with the Board on the amount of active riders the program is currently servicing and a breakdown of usage by zip code over the last two years. In addition, several administrative changes that County staff has recently implemented in an effort to better monitor the usage and growth of the program Page 1 of 3 going forward were shared. These changes rangefrom recertifying riders everytwoyears to reaffirm their eligibility, requiring additional detailed reports from RADAR to be attached with the monthly billings, assigning temporary numbers to riders using the program for rehab transportation and adding more detail from the rider applications into the software system that interfaces with RADAR for better reporting options. In addition, several potential cost containment measures were discussed in an effort to control the costs of the program going forward. The measures supported bythe Board at this time are to increase the fee charged to riders from $3.50 to $4.00 for a one way trip, implement and enforce a no show policy, limit the quantity of tickets that can be purchased at one time and require tickets to be purchased for a specific county citizen by nursing homes. The current contract with RADAR states the service for the CORTRAN program will be provided at $38.00 an hour with a surcharge for the cost of gas over two dollars ($2.00) per gallon and expires on April 30, 2010. A new contract with RADAR effective for the period May 1, 2010 through June 30, 2011, has been negotiated. This period will allow for any contracts negotiated going forward to be on the same timeline as the County fiscal year. The hourly rate will remain at $38.00 hour with the surcharge for the cost of gas over two dollars and fifty cents ($2.50) per gallon. The new contract also provides for the increase in the rider fee to $4.00 per one way trip effective July 1, 2010, and their cooperation in establishing and enforcing a no show policy. FISCAL IMPACT: The proposed fiscal year 2010-2011 budget includes $525,000 for the CORTRAN program which is projected to be sufficient to cover the net cost of the program. Therefore, there is no new appropriation of monies requested at this time. STAFF RECOMMENDATION: Staff recommends authorizing the County Administrator to sign the renewal contract for the service of the CORTRAN program to be provided by RADAR based on the $38.00 hour with the surcharge for the cost of gas over two dollars and fifty cents ($2.50) per gallon for the May 1, 2010 through June 30, 2011, service period. Page 2 of 3 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore ^ ^ ~ Mr. Altizer ~ ^ ^ Mr. Flora ~ ^ ^ Mr. Elswick ~ ^ ^ Mr. Church ~ ^ ^ cc: Laurie L. Gearheart, Assistant Director of Finance Terrie Cochran, Executive Assistant to County Administrator Rebecca Owens, Director of Finance Page 3 of 3 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 2010 RESOLUTION 042710-6 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisorsof Roanoke County, Virginia hasconvened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3112 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters aswere identified in the motion conveningthe closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Altizer, Flora, Elswick, Church NAYS: None ABSENT: Supervisor Moore A COPY TESTE: Becky R. Meado Clerk to the Board of Supervisors ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 2010 RESOLUTION 042710-7 OF CONGRATULATIONS TO GLENVAR HIGH SCHOOL WRESTLING TEAM FOR WINNING THE VHSL STATE GROUP A CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Glenvar High School Wrestling Team won its third Virginia High School League State Group A Championship in four years at the Salem Civic Center on February 20, 2010; and WHEREAS, the team championship was established with a concluding score of 140, a remarkable 20 points over the second place team from Galax; and WHEREAS, the team had seven state qualifiers, of which all placed in the top seven at the state tournament; and WHEREAS, Kahlil Carazo won the Highlanders' first title with a 10-3 decision over Northampton in the 112-pound division; and WHEREAS, Zach Hill earned the team's second individual title with a 9-4 decision over Castlewood in the 160-pound division; and WHEREAS, Alex Asimakopoulos won in an overtime decision against Clark County in the 189-pound division; and WHEREAS, the Highlanders were also Three Rivers District and Region C Champions; and WHEREAS, the Highlanders are under the dedicated leadership of Head Coach Kevin Clifford, Assistant Coaches Cecil Coleman and John Altizer and are managed by Page 1 of 2 ~~~ ~~urtd~. ant, "rc~~r~~, ~ ~ ~t~ i~~r~ +~r~c~r~~ul~n~ r~~~er ~~~'~- ~'~~ ~~~ ~'"~,~'LI~ T~~' Try ll~, I+~.~ ~~r~ul+~~~ ,~~n ~-+~~ ~~L~~ ~+~I, ~ ~, ~~~ ~u~~~ ail ~~, ~~ I~~~ ~'~- ~+~~c~rr~~, '~er~ -~~ ~~~r '~i~~r, ~1~~- ~r~~~:~, ~nrv ~'ridl~, ,~ ~rr~r~, Z ~li~l~ ~~tr ~~l '~~~~r b~-rr~+~ 'r ~~, ,~~i+ ~, ~'~~~ ~ ~r~+~''~a~ ~ ~ ~~~tin ~~'-rrr~~~~, I~i~ hl~~ bil~i~, ~h~~i ter ~~iri ~r~~ it ~r~r~i~n ~ ~~ rt ~~ IT' l~~~f ~~ ~~~+~.~'~~ ~~t ~ ~~ ~ ~~~~~ri~~r~ ~~r~~~ i~ ~~s~ rs~h ~~ ~u~ ~I~u~r ~- ,~~ t r~a~~ur~~ ~ ~rri~ ~ th~~~ o~~v~~~ or~d~ v~~ 1~ ~ Jr ~~~- . ~a~ clerk +~ ~~r ~~~~~~~ ~'~~ ~