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HomeMy WebLinkAbout5/11/2010 - Regular/OAN~ /,~ z -o 1838 ~J Roanoke County Board of Supervisors Agenda May 11, 2010 Good afternoon and welcome to our meeting for May 11, 2010. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Our meetings are now closed-captioned, so it is important for anyone addressing the Board speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Pastor Russell Cheatham Huntington Court United Methodist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Proclamation declaring the week of May 16 through 22, 2010, as Business Appreciation Week in the County of Roanoke 2. Proclamation declaring the week of May 16 through 22, 2010, as Emergency Medical Services Week in the County of Roanoke Page 1 of 4 D. NEW BUSINESS 1. Resolution dissolving the Clearbrook First Aid and Rescue Squad, Inc. and request to accept and appropriate funds in the amount of $69,932.05 for the purchase of equipment (Paul M. Mahoney, County Attorney) E. FIRST READING OF ORDINANCES 1. First reading of an ordinance to appropriate funds for the fiscal year 2010- 2011 budget and approval of the Classification Plan for fiscal year 2010-2011 (Brent Robertson, Director of Management and Budget) 2. First reading of an ordinance amending Section 2-5. Library Fines and Fees of Chapter 2. Administration of the Roanoke County Code (Diana Rosapepe, Director of Library Services; Paul M. Mahoney, County Attorney) F. APPOINTMENTS 1. Board of Zoning Appeals (appointed by District) 2. Parks, Recreation and Tourism Advisory Commission (appointed by District) 3. Roanoke Valley Convention and Visitors Bureau Board of Directors G. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDAAND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes -December 15, 2009 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Sandra W. Thrasher, Victim/Witness Coordinator, upon her retirement after more than twenty-two years of service 3. Confirmation of committee appointments to the Board of Zoning Appeals; Parks, Recreation and Tourism Advisory Commission; and Roanoke Valley Convention and Visitors Bureau Board of Directors 4. Request to accept and appropriate funds in the amount of $62,703.60 for dual enrollment programs to the Roanoke County Schools Page2of4 5. Resolution expressing the support of the Board of Supervisors of Roanoke County to the Virginia Sesquicentennial of the American Civil War Commission 6. Donation of a three hundred twenty (320) square foot variable width public drainage easement on the property of Third Capital, Inc. (Tax Map Nos. 027.10-10-04.00 and 027.10-10-05.00) Instrument No. 201001547, Hollins Magisterial District 7. Request from the Fire and Rescue Department to accept and appropriate grant funds in the amount of $5,500 from the Virginia Department of Health Grant WV-C02/12-09 H. REQUESTS FOR WORK SESSIONS I. REQUESTS FOR PUBLIC HEARINGS J. CITIZENS' COMMENTS AND COMMUNICATIONS K. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Treasurer's Statement of Accountability per Investment and Portfolio Policy as of April 30, 2010 5. Proclamations signed by the Chairman L. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Richard C. Flora 2. Eddie "Ed" Elswick 3. Charlotte A. Moore 4. Michael W. Altizer 5. Joseph B. "Butch" Church M. WORK SESSIONS 1. Work session to review health insurance reserves and draft policy (Rebecca Owens, Director of Finance) Page3of4 2. Work session on Roanoke County's Stormwater Management Program and a review of the new drainage projects list for fiscal year 2010-2011 (Tarek Moneir, Deputy Director of Development Services) 3. Work session to discuss possible changes to the process and content of the Board of Supervisors' minutes (Becky R. Meador, Clerk to the Board of Supervisors) 4. Work session to discuss proposed fiscal year 2010-2011 budget and agency funding proposed contributions (B. Clayton Goodman III, County Administrator) 5. Work session to discuss use policy for Board of Supervisors (BoS) Meeting Room (B. Clayton Goodman III, County Administrator) N. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711(A)(1): Personnel, namely discussion concerning appointment to the Community Policy and Management Team (CPMT); Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board; Court Community Corrections Program Regional Community Criminal Justice Board; Roanoke Valley Detention Commission; Roanoke Valley-Alleghany Regional Commission; Roanoke Valley Regional Cable Television Committee; Virginia Western Community College Advisory Board; Virginia's First Regional Industrial Facility Authority and Western Virginia Water Authority; Total Action Against Poverty (TAP) Board of Directors 2. Section 2.2-3711(A)(3): To discuss or consider the disposition of real property for public purposes, namely conveyance of an easement to AEP for the southwest County transmission line 3. Section 2.2-3711(A)(7): Consultation with legal counsel and briefings by staff regarding specific legal matters, namely consideration of the Jack Smith Industrial Park and Blue Ridge Library agreements, requiring the provision of legal advice by such counsel 0. CERTIFICATION RESOLUTION P. ADJOURNMENT Page 4 of 4 ACTIQ~N NU. ITEM N4. AT A REGULAR MEETING ~}~ THE BGARQ {~F SUPERVISC~RB GF R{~ANC~~.E C~DUNTY, VIRGINIA HELa AT THE RaANC~'~KE COUNTY ADMINISTRATIGN CENTER MEETING DATE: May 11, 2U10 AGENDA ITEM: Proclamation declaring the week of May 16 through ~2, ~g1 ~, as Business Appreciation Week in the County of Roanoke 5'llBMITTED ~Y: ~ Douglas Chittum Director of Economic Development APPROVED ~Y. B. Clayton Goodman III C unty Administrator CC~~JNTY ADMINISTRATOR'S C~MI~ENTS: SUMMARY OF 1N'FtJRMATION; The Honorable Robert F. Mcpo~nnell, Governer of the Commonwealth of Virginia, has declared the week of May 1 ~ through 2~, ~g1 g, as Business Appreciation Week. This week comr~~emorates all business community partners for their daily contributions and their leadership throughout four .hundred years of carnmerce in our Commonwealth. The weekrs theme for X41 g is ;`A Commonwealth of Opportunity." Each locality in Vi~~rginia is encouraged to participate in Business Appreciation Week. A~l~though Roanoke County conti~~nues this tradition, we feel strongly that every week should be business appreciati~vn week based upon the dairy contributions of our business community. Roanoke County also wishes to officially recognize the positive impact by our business partners who are the cornerstone far our citizens' quality of life. Dr. Victor lannello, President, CEO and Founder of Synchrony, Inc., in Valley TechPark gill be present to accept the proc~~lamation from the Board on behalf of the Roanoke County business community. Dr, la~nnelly is a long-time Roanoke County residentand founded his business in his Southwest County hams in 19g~. As an entrepreneur, he has been a trail blazer in his technology field, a leader in cor~munity service and an ambassador for the Roanoke region. ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2010 DECLARING THE WEEK OF MAY 16 THROUGH 22, 2010, AS BUSINESS APPRECIATION WEEK IN THE COUNTY OF ROANOKE WHEREAS, Governor Robert F. McDonnell has recognized May 16 through 22, 2010, as BUSINESS APPRECIATION WEEK in the Commonwealth of Virginia, and called this observance to the attention of all citizens; and WHEREAS, the County of Roanoke is proud to have a stalwart base of business and industry, which contributes to a flourishing local economy; and WHEREAS, these business partners create wealth in the County of Roanoke by capital investment and the creation of essential employment opportunities; and WHEREAS, these businesses generate revenues from which the entire local and regional citizenry benefit; and WHEREAS, the County of Roanoke recognizes that existing businesses play a crucial role preserving the economic well being in building a sustainable, prosperous community; and WHEREAS, Virginia and its localities recognize the many charitable, civic and philanthropic contributions made by businesses and support their involvement in preserving communities; and WHEREAS, the Board of Supervisors wishes to acknowledge their assurance in the leadership role embodied by the entire existing business and industry community and express its sincere appreciation to these business partners. Page 1 of 2 NOW THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the week of May 16 through 22, 2010, as BUSINESS APPRECIATION WEEK in the County of Roanoke; and FURTHER, by this proclamation give notice to our citizens that the industrial and commercial enterprises of the County of Roanoke can state that this year's theme of "A Commonwealth of Opportunity" is timely, affirmative and resolute. Page2of2 ACTIgN Nq. ITEM Nq. AT A REGULAR MEETING qF THE BgARD qF SUPERVISgRS qF RgANqKE CgUNTY, VIRGINIA HELD AT THE RgANqKE CgUNTY ADMINISTRATIgN CENTER MEETING DATE: May 11, 2014 AGENDA ITEM: Proclamation declaring theweek of May 16 through 22, 2010, as Emergency Medical Services Vlleek in the County of Roanoke SUBMITTED BY: Richard E. Burch, Jr. Chief of Fire and Rescue APPROVED BY: B. Clayton Goodman Ill County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Fire and Rescue Department is requesting that the Board adopt the attached proclamation declaring the week of May 16 through 22, 2010, as Emergency Medical Services Week. Emergency Medical Services Week brings together local communities and medical personnel to publicize safety and honor the dedication of those who provide the day-to-day lifesaving services of medicine's "front line." Present to accept the proclamation will be Fire and Rescue Chief Richard E. Burch, Jr. along with Emergency Medical Services Battalion Chief Bil! Duff. We hope to have volunteerchiefs on hand as well, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2010 PROCLAMATION DECLARING THE WEEK OF MAY 16 THROUGH 22, 2010, AS EMERGENCY MEDICAL SERVICES WEEK IN THE COUNTY OF ROANOKE WHEREAS, emergency medical services are a vital public service; and WHEREAS, the career and volunteer emergency medical service personnel of Roanoke County are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, the emergency medical services system consists of emergency physicians, nurses, medical technicians, paramedics, firefighters, educators, administrators and others; and WHEREAS, the members of emergency medical service teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical service providers. NOW, THEREFORE, WE the Board of Supervisors of Roanoke County, Virginia do hereby proclaim the week of May 16 through 22, 2010, as EMERGENCY MEDICAL SERVICES WEEK in the County of Roanoke; and FURTHER, with the theme "EMS: Anytime, Anywhere, We'll Be There" we encourage the community to observe this week with appropriate programs, ceremonies and activities. ACTION NO. ~~ ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ~I~EETING DATE: May ~ 1, 2010 AGENDA ITEM: Resolution dissolving the Clearbrook First Aid and Rescue Squad, Inc. and request to accept and appropriate funds in the amount of $09,932.05 for the purchase of equipment U~IVIITTED BY: Paul M. Mahoney County Attorney CULINTY ADI~IINITRATOR'S +GC!I~MENTS.~ SUMMARY +DP INFORMATION: Section 27-'I (~ of the Code of Virginia allows the Board of Supervisors to dissolve any firelemergency medical services GEMS} company if that company has failed for three months successively to consist of twenty effective members or if it has failed to keep its equipment in good and serviceable condition or for any reason it deems advisable. The Clearbrook First Aid and Rescue Squad, Inc. has unfortunately suffered a significant reduction in the number of its members and volunteers and it has fallen below the "twenty effective members" minimum. In addition, it has been unable to respond to any medical emergencies or calls for service for more than the past six years. Therefore, it is necessary for the Board of Supervisors to consider taking this difficult step and dissolving this failed first aid and rescue squad. In October 2009 at the Board's direction I filed a petition for a Writ of Quo Warranto to inquire into the lawfulness of the activities of the Clearbrook First Aid' and Rescue Squad, Inc. to revoke its corporate charter, to enter a decree for dissolution, to appoint a receiver, to collect its books, papers, records and assets and to distribute its funds in accordance with its charter and the laws of the Commonwealth of Virginia in order to benefit the citizens of the Clearbrook community and the taxpayers of Roanoke C©unty. After several hearings before Judge Swanson of the Circuit Court, the Court decreed that the net assets of this corporation be distributed to~ the County. These net assets total ~F9,932.05. These funds will be utilized by Chief Burch to purchase first aid and life saving equipment from the list of equipment shown on the attached exhibit, This Page 1 of 2 equipment would be used to benefit the citizens in the Clearbrook community since these funds are derived from appropriations from the Board of Supervisors and donations from the citizens in the Clearbrook community. The Board is requested to accept these funds and to appropriate them to the Fire and Rescue Department to purchase first aid and life saving equipment for the benefit of the Clearbrook community. The Chief is authorized to exercise his discretion in the acquisition of the equipment listed in the exhibit to the extent that funds are sufficient and available. The department will endeavor to expend these funds by the end of the fiscal year; however, due to the receipt of these funds being so late in the fiscal year, we request approval to roll over 100 percent of any remaining balance to next fiscal year should we encounter obstacles that prevent the completion of the expenditures. The County will be responsible for any claims by creditors of the Clearbrook First Aid and Rescue Squad, Inc. up to the amount of the assets awarded to it by the Court's decree. Staff is unaware of any liabilities for claims of creditors. STAFF RECOMMENDATION: It is recommended (1 } the Board favorably consider the adoption of the attached resolution and (2} accept and appropriate the sum of $69,932.05 to the Fire and Rescue Department's operating budget and approval to roll over 100 percent of any unspent funds to the next fiscal year. Page 2 of 2 ~oke County Fire Rescue Depar~nt Clearbrook Station Rescue Equipment ITEM COST 12- Lead Cardiac Monitor / Defibrilator $21,715.00 Hurst Extrication E ui ment $27,140.00 Rescue 42 -Extrication Stabilization Struts $3,720.00 Protective Gear 8 sets $22,000.00 35 - X Proflex Stretcher $4,449.00 Pulse / O en O meter Device $3,750.00 Bariatric Ram s & Stretcher Wins $5,000.00 Suction Unit & Batte $714.00 Kendrick Medical Extrication Device $180.00 Scoo Stretcher $475.00 EMS E ui ment Bas 4 $565.00 Lon S final Boards 4 $660.00 La n osco e Kit $609.35 Traction S tits Ped /Adult $450.00 Pediatric Immobilization Board $329.00 Model 40 Ferno Stair Chair 800 Mhz Portable Radio's 2 $849.95 $6,000.00 Total 598,606.30 EXHIBIT VIRGINIA: IN THE CIRCUIT CURT QF THE COUNTY ~F R~AN~KE, VIRGINIA BARD OF SUPERVISORS ~F R~AN~KE COUNTY Petitioner Vs. CL0900143~-00 CLEARBRGGI~ FIRST AID AND RESCUE : SQUAD, INC. : Defendant DECREE FAR DISTRIBUTIQN OF ASSETS This matter came before the Court upon the Petitioner's petition for a writ of quo warranto, and the Court having issued a writ of quo warrantor and The Court having accepted and approved the reports of the Receiver; and The Court having acknowledged the efforts of the Petitioner to publicize and give notice of the proposed distribution of assets in order to seek citizen comment by several articles in the Roanoke Times, notices published on the Petitioner's webpages, Facebook and Twitter accounts, and by the circulation of 2b0 notices throughout the Clearbrook community; and, The Court having considered the petition for the distribution of assets; It is hereby DECREED that the remaining assets of the Clearbrook First Aid and Rescue Squad, Inc. are distributed as follows: 1. That the Receiver is hereby granted a fee in the amount of $G,G24.00. 2. That the Petitioner, Board of Supervisors of Roanoke County, is hereby awarded the ~. ~ remaining assets of the Defendant in the amount of $G9,932.05. The Pctitioner is hereby directed to expend ~ these funds for the acquisition of the first aid equipment and life saving equipment listed in Petitioner's Exhibit B, to the extent that said funds are sufficient and available. If funds are insufficient to acquire all of the equipment listed in this Exhibit, then the Petitioner's Chief of Fire and Rescue may exercise his discretion ~~ -~-~~ 1 ~1~-y to acquire such equipment as he deems necessary and appropriate. This equipment shall be placed in the Clearbrook Fire and Rescue Station and shall be used to serve and benefit the Clearbrook community. 3. That the Court entered on the 13~ day of April a Decree of Dissolution pursuant to Section 13.1-911 of the Code of Virginia. 4. That the Receiver shall publish a notice to creditors of this dissolution and take such other actions as maybe necessary to dissolve the Clearbrook First Aid and Rescue Squad, Inc. S. The Petitioner shall be responsible for any liabilities, obligations, or claims of creditors up to the amount of the assets awarded to it by this Decree. The Petitioner shall enjoy all the defenses available to it or the Defendant Clearbrook First Aid and Rescue Squad, Inc. That no further actions are necessary in these proceedings, this matter is stricken from the Court's active docket. ~~ ENTER: This day of { 0 Judge I ask far this: -~ ~ ~ .. n r ~z ~w ~ , Paul M. Mahoney ~' ~~. County Attorney ~ Seen and agreed. H. Guyn r., Receiver A COPY TESTE: STEVEN A. MCG W, CLERK T OURT, ROANO N, VA. BY DEPUTY C ER 2 (~L~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2010 RESOLUTION DISSOLVING THE CLEARBROOK FIRST AID AND RESCUE SQUAD, INC. AND REQUEST TO ACCEPT AND APPROPRIATE FUNDS IN THE AMOUNT OF $69,932.05 FOR THE PURCHASE OF EQUIPMENT WHEREAS, Section 27-10 of the Code of Virginia authorizes that the governing body of any county, city or town for any reason it deems advisable may dissolve a fire/emergency medical services (EMS) company; and WHEREAS, by Resolution 052896-13.e the Board of Supervisors recognized the existence of the Clearbrook First Aid and Rescue Squad, Inc.; and WHEREAS, the Clearbrook First Aid and Rescue Squad, Inc. has failed for more than six years successively to consist of twenty effective members and that it has failed to respond to medical emergencies and calls for service; and WHEREAS, the Board of Supervisors petitioned the Roanoke County Circuit Court for a Writ of Quo Warranto to be awarded against Clearbrook First Aid and Rescue Squad, Inc. to revoke its corporate charter, to enter a decree for dissolution, to appoint a receiver and to distribute its funds in accordance with its charter and the laws of the Commonwealth of Virginia, said Writ being issued October 7, 2009; and WHEREAS, the Court having entered a decree accomplishing these purposes; and WHEREAS, the Board of Supervisors finds that it is advisable to dissolve the Clearbrook First Aid and Rescue Squad, Inc. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 2 1. That pursuant to the authority found in Section 27-10 of the Code of Virginia, 1950, as amended, the Clearbrook First Aid and Rescue Squad, Inc. is hereby dissolved. 2. That the provisions of Resolution 052896-13.e are hereby repealed as they apply to the recognition of the existence of the Clearbrook First Aid and Rescue Squad, Inc. 3. That the sum of $69,532.05 is hereby accepted and appropriated to the Fire and Rescue Department for the purchase of first aid and life saving equipment to benefit the Clearbrook community. 4. That this resolution of dissolution is effective immediately upon adoption. Page2of2 ACTION N0. ITEM Nt~. ~" AT A REGULAR MEETING GF THE BOARD +DF SUPERVISORS GF R4AN+DKE COUNTY VIRGINIA HELD AT THE ROANOKE COUNTYADMINISTRATIONCENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: AP'P'ROVED BY: May 11, 2Q1Q First reading of an ordinance to appropriate funds for the fiscal year 2Q1 Q-2Q11 budget and approval of the Classification Plan for fiscal year 2Q1 Q-ZV11 gent Robertson Director of Management and Budget B. Clayton Goodman III CvuntyAdministratvr COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFVRMATIVN: The fiscal year 2v10-2x11 budget was presented to the Bvard~ of Supervisors vn April 13, 2Q1g. A public hearing was held on April 2l, 2Q14, to receive written and oral comment flrom the public concerning the proposed budget and fiscal year 2Q11-2D15 Capital Improvements Program. Attached foryourapproval isthe budget appropriation ordinance forfiscai year2v1v-2011. The total County budget is $~61,b48,~34. This includes all inter-fund and intra-fund transfers. The budget net of transfers is $2~2:7~~,124. STAFF RECOMMENDATION: The format of the a~pprvpriat~ivn ordinance conforms to the repvrking basis used atyear-end in the Comprehensive Annual Financial Repvrk. This presentation allows the same level of budget comparison as is required by Generally Accepted Accvur~ting Principles for financial reporking purposes. This format will also consistently apply the appropriation vn a fund basis for County funds as has been used tv appropriate School funds in the past. Staff recommends approval of the first reading of the 2Q1 v-2Q11 fiscal year budget appropriation ordinance. Staff also recommends approval of the attached Classification Plan farfiscalyear2Q10-2411. The second reading and resolution adopting the budget ~is scheduled for May 25, 241Q. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2010 ORDINANCE TO APPROPRIATE FUNDS FOR THE FISCAL YEAR 2010-2011 BUDGET WHEREAS, upon notice duly published in the newspaper, a public hearing was held on April 27, 2010, concerning the adoption of the annual budget for Roanoke County for fiscal year 2010-2011; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 25, 2010, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 11, 2010, and the second reading of this ordinance was held on May 25, 2010, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2010, and ending June 30, 2011, for the functions and purposes indicated: 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 2010, are re-appropriated to the 2010-2011 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for capital projects at June 30, 2010, and appropriations in the 2010- 2011 budget. 5. That all school fund appropriations remaining at the end of the 2009-2010 fiscal year not lapse but shall be appropriated to the School Capital Fund in fiscal year 2010-2011 as follows: a.) Two-thirds of the year-end balance in the school operating fund will be allocated to the Major School Capital Reserve; b.) One-third of the year-end balance in the school operating fund, not to exceed $1,000,000, will be allocated to the Minor School Capital Reserve; c.) If the one-third allocation to the Minor School Capital Reserve exceeds $1,000,000, the excess will be added to the Major School Capital Reserve. 6. That all General Fund unexpended appropriations at the end of the 2009- 2010 fiscal year not lapse but shall be re-appropriated, as provided by Resolution 122104-4, as follows: a) 40 percent of these unexpended appropriations shall be transferred to the un- appropriated Minor County Capital Fund Reserve; b) 60 percent of these unexpended appropriations shall be re-appropriated to the same department for expenditure in fiscal year 2010-2011. 1. That all General Fund revenues collected in excess of appropriated revenues shall be re-appropriated, as provided by Resolution 122104-5, as follows: a.) Revenues in excess of budget will first be allocated to the General Fund Un- appropriated Balance, until the maximum amount for the current year is met, as specified in the General Fund Un-appropriated Balance Policy, as adopted by Resolution 122104-2; b.) The remainder of revenues in excess of budget will then be allocated to the Major County Capital Fund Reserve 8. Rescue fees collected by the Fire and Rescue Department in excess of budgeted amounts will be re-appropriated and allocated to the Fire and Rescue Capital Reserve. 9. That two million dollars from the Unappropriated Fund Balance is hereby appropriated to a reserve for contingency for unanticipated or emergency expenditures that may arise during the 2010-2011 fiscal year; and money allocated to the reserve for contingency must be appropriated by the Board of Supervisors before such money may be expended. 10. This ordinance shall take effect July 1, 2010. County of Roanoke Adopted FY 2010-2011 Budget May 25, 2010 Revenues: General Fund: General Government $ 167,757,695 Communications & Information Technology 7,426,475 Comprehensive Services 6,928,000 Law Library 46,648 Public Works Projects 130,359 SB&T-Social Services Building 444,580 Recreation Fee Class 4,349,904 Criminal Justic Academy 202,212 County Garage 2,305,550 Total General Fund $ 189,591,423 Debt Service Fund -County $ 8,014,835 Capital Projects Fund 5,930,091 Total Capital Projects Fund $ 5,930,091 Internal Service Fund -Risk Management $ 1,273,583 School Funds: Operating $ 128,821,750 Nutrition 5,612,000 Capital 885,933 Debt 14,045,634 Bus 910,000 Laptop Insurance Reserve 294,000 Grant 5,256,311 Textbook 913,074 Total School Fund $ 156,738,702 Total All Funds $ 361,548,634 County of Roanoke Adopted FY 2010-2011 Budget May 25, 2010 Expenditures General Government: General Administration Board of Supervisors $ 277,709 County Administrator 281,926 Public Information 329,693 Asst. Co. Administrators 350,230 Human Resources 719,736 County Attorney 546,619 Economic Development 537,437 Total General Administration $ 3,043,350 Constitutional Officers Treasurer $ 811,538 Commonwealth Attorney 1,014,350 Commissioner of the Revenue 767,471 Clerk of the Circuit Court 1,031,864 Sheriff s Office 9,310,111 Total Constitutional Officers $ 12,935,334 Judicial Administration Circuit Court $ 237,972 General District Court 69,940 Magistrate 1,590 J & DR Court 16,586 Court Service Unit 535,144 Total Judicial Administration $ 861,232 Management Services Real Estate Assessments $ 905,939 Finance 1,209,751 Public Transportation 525,000 Management and Budget 276,893 Procurement Services 390,540 Total Management Services $ 3,308,123 County of Roanoke Adopted FY 2010-2011 Budget May 25, 2010 Public Safety Police $ 10,897,499 Fire and Rescue 12,688,030 Total Public Safety $ 23,585,529 Community Services General Services $ 1,129,578 Solid Waste 4,565,034 Community Development 4,358,353 Building Maintenance 1,329,032 Total Community Services $ 11,381,997 Human Services Grounds Maintenance $ 2,151,718 Parks and Recreation 2,226,415 Public Health 500,358 Social Services 9,190,884 Contributions-Human Service, Cultural, Tourism,Dues 1,041,775 Library 2,979,341 VA Cooperative Extension 84,382 Elections 287,395 Total Human Services $ 18,462,268 Non-Departmental Employee Benefits $ 2,413,760 Miscellaneous 1,566,500 Internal Service Charges 6,606,707 Total Non-Departmental $ 10,586,967 County of Roanoke Adopted FY 2010-2011 Budget May 25, 2010 Transfers to Other Funds Transfer to Debt -General & Schools $ 17,327,207 Transfer to (from) Capital (1,695,451) Transfer to Schools 63,066,059 Transfer to Schools -Dental Insurance 477,299 Transfer to Public Works Projects 130,359 Transfer to Internal Services 934,422 Transfer to Comprehensive Services 3,253,000 Total Transfers to Other Funds $ 83,492,895 Unappropriated Balance Board Contingency $ 100,000 Total General Government $ 167,757,695 Communications & Information Technology $ 7,426,475 Comprehensive Services $ 6,928,000 Law Library $ 46,648 Public Works Projects $ 130,359 SB&T-Social Services Building $ 444,580 Recreation Fee Class $ 4,349,904 Criminal Justice Academy $ 202,212 County Garage $ 2,305,550 Total General Fund $ 189,591,423 Debt Service Fund -County $ 8,014,835 Capital Projects Fund $ 5,930,091 Internal Services Fund -Risk Management $ 1,273,583 School Funds: Operating $ 128,821,750 Nutrition 5,612,000 Capital 885,933 County of Roanoke Adopted FY 2010-2011 Budget May 25, 2010 Debt 14,045,634 Bus 910,000 Laptop Insurance Reserve 294,000 Grant 5,256,311 Text Book 913,074 Total School Funds $ 156,738,702 Total All Funds $ 361,548,634 0 c~ 0 0 0 U c~ c~ 0 . ~..~ c~ U . ,.~ C~ r--~ 0 0 0 w U L ~~/ A/ 2 ~--~ ~~.+ L ~O1n1~00000001~1~1~1~1~1~f`('~('~('4('~('~('~('4('~f~l~l~f~l~l~f`00000 O 000000000 _N(~(~ONNNNNN~~~~~~~a0a0a0a0a0a0a0a0NNNNNNN~~~~~ ~ ~~~~~~~~~ x 1~ 0 0 0 0 0 ~ ~ ~ ~ ~ ~ ('~ ('~ ('~ ('~ ('~ ('~ ('~ ~~~~~~~~ (~ (~ (~ (~ (~ (~ (~ x 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 N N N c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ =Na0a0a0000000NNNNNNNNNNNNNNN~~~~~~~c4c~c~c4c4 c~ c4c~c~c~c~c~c4c4c4 Q t D O O O t D t D t D t D t D t D O O O O O O O o 0 0 0 a 0 a 0 0 0 0 0 a 0 0 0~~~~~~~ I~ f` f` f` f~ f~ I~ f` f` f` f` f` I~ f` f~ ~N~~N(~(~(~(~(~(~I~I~I~I~I~I~I~OOOOOOOOOOOOOOONNNNN N NNNNNNNNN ~NNNNNNNNNNNNNNNNNNNNNNNNNc~c~c~c~c~c~c~c~c~c~c~c~ c~ c~c~c~c~c~c~c~c~c~ O N ~ ~ f~ O O I~ C~ C~ C~ C~ C~ C~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 00 00 00 00 00 00 00 C~ C~ C~ C~ C~ ('') C~ C~ C~ C~ C~ C~ C~ C~ C~ ~ ~_~MMC~C~MMMMM~~~~~~~lnlnlnlnlnlnlnlnl~l~l~l~l~1~1~00000 0 000000000 ~ Ca0000~~~~~~NNNNNNNc'~c'~c'~c'~c'~c'~c'~c'~~~~~~~~NNNNN ~n NNNNNNNNN ~ ~ ~ ~ ~ N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N .~ .~ N Q' ~ W ~~tDO~NNNNaONN~c4~~tD~N~~~c4N~c4N~~~N~~N~NN N ~~~NN~~~~ 0 Z U ~ N N N ~ N ".. ~ ~ ~ O ~ ~ n, L > L +-~ +-~ L L ~ > > +-~ L +-~ L L ~ > L +-~ /~~~J ~,d Y~J ~ ~ ~ C C ~ ~ L ~ ~ C ~ C ~ ~ L ~ ~ C y.. 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O . f ~ . ~ . ~ . O . f ~ . ~ . ~ . c~ . c~ . c~ . c~ . ~ . C4 . O . N . ~ . O . ~ . O . f ~ . ~ . c~ . N . 0 0 O ' O O O ~ ~ N ('~ ('~ ~ ~ ~ C4 f ~ 00 O O ~ N ('~ ~ ~ f ~ 00 O ~ (~ ~ C4 00 O = ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ N N N N N N N N c~ c~ c~ c~ c~ c~ ~ W a ~ 0 0 ~ ~ ~ N ~ ('~ ~ ~ ~ ~ ~ C4 ~ f~ ~ 00 ~ O ~ O N ~ N N N ('~ N ~ N ~ N C4 N f~ N 00 N O N O c~ ~ c~ N c~ ('~ c~ ~ c~ ~ c~ C4 c~ f~ c~ 00 c~ O c~ O ~ Q ACTIG~J NO~~ r ~_~ ITEM N+~. AT A REGULAR MEETING flF THE BOARD OAF SUP~ERVISG~RS O~~F RC~ANGI~E COUNTY, VIRGINIA HELD ATTHE RGANC~I~E COUNTYADMINISTRATIC~N CENTER MEETING DATE: May 11, 2010 AGENDA ITEM: First reading of an ordinance amending Section 2-5~ Library Fines and Fees of Chapter ~. Administration of the Roanoke County Code SUBMITTED ~~': Diana L. Rosapepe Director of Nbrary Services APp'ROVED BY; B. Clayton Goodman III County Administrator +COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY' OF INFORMATION: On July 9, 1991, the Board of Supervisors adopted an ordinance that defined cysts for overdue, lostordamaged Library items ~byf~ormatand borraertype)t replacementlibrary cards and a service charge. It has been nearly nineteen years since the ordinance was enacted, during which time some issues have arisen, including: The overdue fine of x.10 per day has become a minimal incentive to return materials • The current list of materials includes defunct formats, such as video and audio cassettes • It specifies replacement prices that reflect what an item cyst in 1991, rather than in 210 • It allows a delinquent patron to carry a relatively high fine limit of $25.00 before borrowing privileges are suspended In order to address these problems, the Library requests approval to revise the fine and fee schedule, as follows: Increase the daily fine to x.20 per day for ali borrowers Page 1 of 2 • eliminate the list of specific formats, which quickly may become obsolete, and generalize the list to allow far the introduction of new formats • Replace a default price for a last or damaged item with the item's current price • Lower the blocked account limit to $1 o to reduce the potential loss of County property and help patrons be more aware of overdue materials • Add a fee to partially offset the cost of borrowing through interlibrary loan The proposed revisions may have little impact on patrons since no one is charged a fine or fee unless materials are kept beyond the due date or are damaged or lost. Patrons may also avoid charges if they renewan item in person, by phone, online ortheymay registerto receive email reminders of any upcoming due dates. If approved, the changes would take effect, from and after July 1, Zg~ 0. FISCAL IMPACT: No additional funding is required. ALTERNATIVES: Leave the ordina~~nce unchanged, which could require manual overdue calculations by staff if the other localities in the Consortium approve the proposed fines and fees schedule. STAFF RE~oMMENDATIoN: Staff recommends that the Board favorably consider the adoption of this amending ordinance atfirst reading and schedule a second reading and public hearing on it for~lay ~~, ~Q~a. Page ~ of 2 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2010 ORDINANCE AMENDING SECTION 2-5. LIBRARY FINES AND FEES OF CHAPTER 2. ADMINISTRATION OF THE ROANOKE COUNTY CODE WHEREAS, the ordinance establishing a schedule of fines and fees for overdue, damaged or lost public library items or materials was last amended and adopted on July 9, 1991; and WHEREAS, this schedule of fines and fees should be amended to reflect the increase in the costs and value of public library materials over the past 19 years; and WHEREAS, the consortium of the public libraries in the Roanoke Valley requests the various local governing bodies to adopt the same schedule of fines and fees for overdue, damaged, or lost public library items or materials; and WHEREAS, the first reading of this ordinance was held on May 11, 2010, and the second reading and public hearing were held on May 25, 2010. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That Section 2-5. Library fines and fees. be amended to read and provide as follows: Section 2-5. Library fines and fees. There is hereby established the following schedule of fines and fees for overdue, damaged or lost public library items or materials: Overdue Fines Adult ~eelE or children's books or materials, per day $8~9~ $0.20 ~`hilrlror~'~ hnnl~ nr m~~ori~l nor rl ~~i ~n nti Page 1 of 2 Video materials, per day $1.00 Items specifically designated as In-demand, per day $1.00 Maximum fine per item $5.00 Maximum fine per item for children's book or material $1.00 Fees Replacement library card $1.00 Damaged Materials Repair cost, up to item replacement cost Interlibrary Loans Lender fee, if any plus postage cost Lost Materials Service charge $5.00 Lost item charge Service charge + Item replacement cost ~~r~h ~~I~ ~~+ hnnl~ ~7n nn LTr_ .. ~. ~. ~... .~ ~ ~ .. T .... . ~~nh r+hilrlron'~ hnnU ~1 C M ~~nh ~iirlon n~~~o++o ~7C nn ~~nh mi it+i_rool hnnU r+~~~o++o ~/I C nn ~~nh r+nmr»n+ rli~r~ ~~n nn Denial of Privileges A person shall be denied library privileges if -~~+„_fi„o ~nll~r~ ~~~~ nn~ ten dollars ($10.00) in fines, fees or charges have accrued or if twenty-five (25) or more items are overdue. 2. That this ordinance shall be in effect from and after July 1, 2010. Page2of2 ACTIGN NCB. ITEM Na, ~' AT A REGULAR MEETING (JF THE BEARD aF SUPERVIS(JRS +DF RC}ANO~KE COUNTY, VIRGINIA HELD AT THE RUANaI~E CQUNTY ADMiNISTRATIC~N CENTER. ~I~EETIN~G DATE: AGENaA ITEM SUBMITTEQ BY: APPROVED BY: May 11, 2g1~ Appointments to committees, commissions andboards Becky 'R, Meador Clerk to the Board B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S CoMMENTS~: SI~MIUfARY ol= INFORMATION: Board of Zoning Appeals appointed by Districty Supervisor Alti~er has advised the Clerk to the Board that he is re-appointing W. Eric Thomas to an additional five-year term to represent the Vinton Magisterial District,. Confirmation of the appointment was placed on the Consent Agenda. Parks, Recreation and Tourism Advisory Commission appointed ~y Districts The three-year term of Fred U"!v. Corbett, representing the Cave Spring Magisterial District, will expire on June 30, 2010. At Supervisor Moore's request, the Clerk to the Board contacted Mr. Corbett, who expressed his willingness to serve an additional term. Confirmation of the appointment was placed on the Consent Agenda. The three-year term of Troy Kinser, representing the Hollins Magisterial District, will expire on June 30, 2010. At Supervisor Flora's request, the Clerk to the Board contacted Mr. Kinser, who expressed his willingness to serve an additional term. Confirmation of the appointment was placed on the Consent Agenda, The three-year term of Tim ~(. Guilliams, representing the Vinton Magisterial District, will expire on June 30, 2010. Page 1 of 2 R~aanvke Valley ~~onventivn and Visitvra Bureau Beard ~f ~irectars ~a~ppaintment made tie made by the County Administratvr~ B. Clayton ~oadman III has re-appointed Thomas A. "Pete" Haislip to an additianaltwo- yearterm. Ratification of the appointment has'been placed an the Consent Agenda. Pale 2 of G ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2010 RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM G-CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for May 11, 2010, designated as Item G -ConsentAgenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7 inclusive, as follows: 1. Approval of minutes -December 15, 2009 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Sandra W. Thrasher, VictimlUUitness Coordinator, upon her retirement after more than twenty-two years of service 3. Confirmation of committee appointments to the Board of Zoning Appeals; Parks, Recreation and Tourism Advisory Commission; and Roanoke Valley Convention and Visitors Bureau Board of Directors 4. Request to accept and appropriate funds in the amount of $62,703.60 for dual enrollment programs to the Roanoke County Schools 5. Resolution expressing the support of the Board of Supervisors of Roanoke County to the Virginia Sesquicentennial of the American Civil War Commission 6. Donation of a three hundred twenty (320) square foot variable width public drainage easement on the property of Third Capital, Inc. (Tax Map Nos. 027.10-10-04.00 and 027.10-10-05.00) Instrument No. 201001547, Hollins Magisterial District 7. Request from the Fire and Rescue Department to accept and appropriate grant funds in the amount of $5,500 from the Virginia Department of Health Grant WV-C02/12-09 ACTI{~N N4. ITEM N0. ~ - Z AT A REGI~LA~R MEETING GF THE BGARD OF SUPERVISGRS OF R~4ANC~KE CC}~lNTY, VIRGINIA HELDATTHE RUANGKE CC7UNTYADMINISTRATIGNCENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: A~PPRC~VED BY: May 1~, 2a10 Resolution expressing the appreciation a~ the Board of Supervisors of Raanake County to Sandra 'VV. Thrasher, Victimlitness Coordinator, open her retirement after more thantwenty-two years of service Dek~arah C. Jacks Deputy Clerk to the Beard B. Clayton Goodman III ~~ County Administrator CC}UNTYADMINISTRATaR"S CQMMENTS: SUMMARY aF II~FGRMATIGN: Sandra W.Thrasher, Victiml~lJitness Coordinator,.. retired onApril 30, ZU1g, after more than twenty-two years of sen~ice to Roanoke County. Ms. Thrasher will net ~e attending the meeting. Mr. Randy Leach, Commonwealth Attorney,will deliverMs. Thrasher's resolution and quilt. STAFF RECGMMENDATI4N: Stan recommends adoption of the attached resolution. ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2010 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO SANDRA W. THRASHER, VICTIMIWITNESS COORDINATOR UPON HER RETIREMENT AFTER MORE THAN TWENTY-TWO YEARS OF SERVICE WHEREAS, Sandra W. Thrasher was hired on February 1, 1988, as a Victiml Witness Coordinator as well as Administrative Assistant to the Commonwealth's Attorney; and WHEREAS, Ms. Thrasher retired on April 30, 2010, from that position after twenty-two years and three months of devoted and accomplished service to Roanoke County; and WHEREAS, Ms. Thrasher worked tirelessly as an advocate for victims of crimes and witnesses to crime, always striving to assist those in need through the maze of the criminal justice system; and WHEREAS, Ms. Thrasher balanced those victim/witness responsibilities with the duties of administrative assistant to the Commonwealth's Attorney, a demanding task requiring the preparation of budgets and grants, monitoring payroll as well as payments to vendors; and WHEREAS, Ms. Thrasher fulfilled these duties with a compassion for victims and witnesses, as well as loyalty and respect for the Commonwealth's Attorneys she served; and WHEREAS, Ms. Thrasher never wavered in her desire to help the citizens of Roanoke County and others who had the misfortune of being victimized by crime. Page 1 of 2 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to SANDRA W. THRASHER for more than twenty-two years of dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page2of2 ACTIVN f~v. ITEM Nv. " AT A REG~JLAR MEETING +DF THE BUARD C}F SUPERVISURS OF RaAN41~E C~]~JNTY, VIRGINIA HELDATTHE RvANC~I~CE CUUNTYADMINISTRATIgN CENTER MEETING DATE:... May 11, 2C} 1 v AGENDA ITEM: Confirmation of committee appointments to the Board of Zoning Appeals; Parks, Recreation and Tourism Advisory Commission; and Roanoke Valley Conve~ntivn and Visitors Bureau Board of Directors SUBMITTED BY: Becky R. Meader Clerk tw the 6va~rd APPRGVED BY: B. Clayton Goodman III County Administrator CyUNTIf ADMINISTRATVR'S yMMENTS: SUMMARY OF I~NFGRMATIUN: Beard of Zoning Appeals appointed by District} Supervisor Altizer re-appointed ~N. Eric Thomas tv an additional five-year term to represent the Vinton Magisterial District. Confirmation of the appointment was placed on the Consent Agenda. Par~CS~ Recreation and Tourism Advisory Commission appointed by District Supervisor Moore re-appointed Fred W. Corbett to an additional three-year term to representthe Cave Spring Magisterial District, Confirmation of the appvintmentwas placed on the Consent Agenda. Supervisor Flora re-appointed Trvy Kincer to an additional three-year term to represent the Hollins Magisterial District. Confirmation of the appvintmentwas placed wn the Consent Agenda. Roanoke Valley Convention and Visitors Bureau Board of Directors appointed by the County Adrninstrator~ B. Clayton Goodman III has re-appointed Thomas A. "Pete" Haislip tv an additional two- year term. Ratification of the appointment hasbeen placed on the Consent Agenda. ACTION N0. ,~ ITEM N0. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 11, 2010 AGENDA ITEM: Request to accept and appropriate funds in the amount of $62,703.60 for dual enrollment programs to the Roanoke County Schools SUBMITTED BY: Brenda Chastain Clerk to the Roanoke County School Board APPROVED BY: B. Clayton Goodman III ~, .. County Administrator COUNTY ADMINISTRATOR'SOOMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools and Virginia Western Community College (VWCC~ have an agreement whereby the college provides college level courses in English, US History, AP Calculus and certain technical and science subjects. These courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses; therefore, there is a request for these additional funds to be appropriated. Roanoke County Schools collected $146,490.00 tuition from 1025 students. VWCC will reimburse $251,359.19 for services rendered (teachers, administrating expenses, rooms, utilities and maintenance). Roanoke County Schools owes VWCC $335,145.59 for tuition and technologyfees and college servicefees. The difference between whatwas collected and what was spent is $62,703.60. FISCAL IMPACT: Roanoke County Schools requests $62,703.60 be appropriated to the instructional program. Page 1 of 2 ALTERNATIV~~: None STAFF REC+yMI~ENDATIyN: Staff recommends the ap~rapriativn v~ funds in the amv~ant v~ $~2f1v~.6v. Page 2 of ~ ACTIQN N+Q. ITEM NO. ~ " S AT A REGULAR MEETING CAF THE BOARD QF SUPERVISGRS OAF RGANC!~E COUNTY, VIRGINIA HELDAT THE RC~ANGI~E CC-UNTYADMINISTRATI+DN CENTER MEETING DATE: AGENDA ITEM: SUBMITTED 'B~`: APPROVED ~Y: May 11, 2Q10 Resolution expressing the suppork of the Board afSupervisors of Roanoke County to the Virginia Sesquicentennial of the American Civil War Commission Pete Haslip Director of Parks, Recreation and Tourism Wendi Schultz TourismlEvent Coordinator B. Clayton Goodman III County Administrator ~~5~ COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Sesquicentennial ofthe American Civil War Commission was created in ~g(~~ by the General Assembly for the purpose of preparing for and commemorating the ~ 5o~h anniversary of V'irginia's participation in the American Civil War. The Commission has requested that each locality farm a sesquicentennial committee to aid in planning for the commemoration period. Wendi Schultz, TourismlEvent Coordinator for Roanoke County has been asked to serve on the regional sesquicentennial committee to aid in the planning for the commemoration period. FISCAL IMPACT: This request dyes not have any fiscal impact. ALTERNATIVES; 1. Approve the resolution ~. Dv not approve the resolution Page 1 of 2 STAFF R~CGtM~M€NaATIC~P~; ~ApprQVe the resolu~i~v Page~of~ ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2010 RESOLUTION EXPRESSING THE SUPPORT OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO THE VIRGINIA SESQUICENTENNIAL OF THE AMERICAN CIVIL WAR COMMISSION WHEREAS, The Board of Supervisors of the County of Roanoke (the County) is dedicated to the furtherance of economic development and tourism in Roanoke County; and WHEREAS, The Virginia Sesquicentennial of the American Civil War Commission (the Commission) was created in 2006 by the General Assembly for the purpose of preparing for and commemorating the 150t" anniversary of Virginia's participation in the American Civil War; and WHEREAS, The Commission has requested that each locality form a sesquicentennial committee to aid in planning for the commemoration period; and WHEREAS, Roanoke County is involved in the regional sesquicentennial committee; and WHEREAS, the sesquicentennial committee will plan and coordinate programs occurring within the locality and communicate regularly with the State Commission; and WHEREAS, the Board of Supervisors wishes to undertake this endeavor with the Commission to promote and commemorate this important historic milestone. NOW, THEREFORE, BE IT RESOLVED, The Board of Supervisors hereby desires to support the Virginia Sesquicentennial of the American Civil War Commission and their efforts to commemorate the 150t" anniversary of Virginia's participation in the American Civil War; and Page 1 of 2 FURTHER, Roanoke County's Tourism and Event Coordinator, 1Nendi Schultz will serve on the regional sesquicentennial committee to aid in the planning for the commemoration period. Page2of2 ACTION NU. ITEM NO. AT A REGULAR MEETING GF THE ~flARD GF SUPERVIS©RS GP RaAN~JI~CE CC~I~NTY, VIRGINIA HELD AT THE RQANC-14E COUNTY ADMINISTRATIGN CENTER MEETING DATE: AGENDA ITiEM: SUBMITTED BY: AR'P'RoVED 8Y: May 11, 2010 Donation ofa three hundred twenty X320) squarefootvariable width public drainage easement an the property of Third Capital, Inc. Tax Map Nos. ~g2?.'l ~-1 ~4-04.0o and g21.10-10- o5.O-4) Instrument No. 201QO1547, Hollins Magisterial District Joseph B. Gbenshain Senior Assistant County Attorney S. Clayton Goodman, III ~~'- CountyAdministrator COUNTY ADMIN~ISTRATOR~S COMMENTS: SUMMARY of INFORMATION: This Consent Agenda item involves acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County for stormwater drainage easement on the property of Third Capital, Inc. in t~~he Hollins Magisterial Di trio of the County of Roanoke: a} Donation by Third Capital, Inc. of a perpetual public drainage right and easement, containing three hundred twenty ~320~ square feet, being variable in width, to construct, install, improve, operate, inspect,, use, maintain and repair or replace a drainage easement, together with related improvements, including slopes}, if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under and across a tract orparcel of land belonging to the Grantor, the "Easement}'} as being shown a~~nd designated on "Plat showing new 32o s.f. variable drainage easementon the property ofThird Capital, lnc., being portions ofTracts b and ~ Jamso~~n Industrial Park P.B. ~, Pg. 21~, l?`Q4 Enon Drive, Hollins Magisterial District, Roanoke County, Virginia" by Lumsden Associates, P.C., Engineers-Surveyors-Planners, Timothy Hoelzle, Land Surveyor dated April ~, 210 the "Plat"}. The location of the easement is more particularly described on the plat which is attached hereto as "Exhibiit A"and by reference incorporated herein. This being a port~i~on of the same property conveyed to Third Cappital, Inc.,. by deed recorded in the Clerk°s office of the Circuit Court of Roanoke County, Virginia,. as Instrument No. Page 1 of ~ 201001547. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement and that the County Administrator, or any Assistant County Administrator, be authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. Page2of2 J TAX ,27.10-10-03.00 ~ ~ ~ r PROPERTY OF i ~ '~ BCV LLC ~ ~ P~ ~.ti ~ INSTRUMENT 200516795 r o~ Q ~ r ~~~ ~, - - --N 44°28'00" E ~ - -P.e. 22, PG. 179_ _287.24' - -- ., N zN I I+ °. a ~ ~ , i EX. 10' PR1 VA ]'ESANITARY ~ 4 ~ O ~ r~ ~ ~ ~ ~ ~ ~ - SEWER EASEMENT I o ° ~ ~ o ~ ~ TAX X427, iD-iD-04.00 DDDO & D.B. 922, PG. 746 I r o ~ ~ ~ .. o~ TAX ;1027.10-10-05.00-0000 W N~ p W ~ PROPERTY OF ~ 1~ ~~ ~ ~ THIRD CAPITAL, INC ~ ~ k ~ ~ INSTRUMENT ,~20rD01547 ° ,, . z , (1.948 AC.} ~ ~ ~ r ~.. m~ ~ ~ ° ~~ 7704 ENON DRI1~ ~ ~* ~ ~ ~ N452s oa F I ~ ~ I o I ~ °~ ;n ~ ~~ z ° I ~° ,o ~o~'o o~~N o~~~ Ro~W _~ ~-~ j ~~ Q z ~_ I 1, 45' 1 STORY METAL BUILDING ~ ~ ~ ~ I ' EX. 24 ROADWA Y EASEMENT N f ~ D.B. 1356, PG. 1709 ~ ~ I , C-1 C-2 I~ I A= 8101'23" A= 1'59'37" I r 0 0 ~ o a _ R- 20.00 R= 825.00 ~~ f v, ~ , o p° o o ` ~= 18.99 T- 14.35 L= 30.38' L= 28.71' -~ ~ I ~ I .j ~ o o BRG. S 14215 W BRG. S 44 26 46 W ~ , o a CHD. 27.54' CND. 28.11' 1 ' ~~ I I O O I ~ 4 ; N ~ EX. 25' MINIMUM BUILDING LINE ~ ~ I~ ~,45~ ~ ,~Q E f ~~ P.B. 6, PG. 21 5.60' __ ~~¢._._._._._EX. APCO EASEMENT ~.~ 'DEED UNKNOWN'" ~._. . ---' -- N~0~9'05"W ~' _. _.-.~ 29.5~'~ -- -- __ __ _ _ _ __ /~ ,. C-2 230.82' --- S 4573'00 W EX 10' X 15' GUY ANCHOR EASEMENT HIGH TECH ROAD, N. W, 54' R W ,'~ 4 ~~ O w ~ ~~ A~ w 5.a0' /~1 G 5.~'~ `-NEW VARIA~.E' WIDTH PUBCIC ~~ P.B. 6, PG. 21 /W ~o' o ~o' DRAINA(~ EAS~IIr ~ T~s PLAT Is easED au A a-RRENr FIELD ~RVEY. ~ ~~4 ~F) SCALE: 1 = 50 Z) THIS ~ r DOES Nor causnru>F A eoUNDARY suR~r. 3) nws Pear WAS PREPARED r~THOUr THE e~IEFTr ~ A cuR~IUT T1TIE REPORT AND THERE ~uAY ~asr ENl~IAIBRANCES ~c~ AFFECT THE PROPERrr THAT ARE NOr ~lo~r HEREOhI, 3} THIS PROPERTY DOES NOT LIE INTHIN THE L1MIT5 OF A 140 YEAR FLOOD BIXINDARY A5 DESlaNA TED BY FEMA. THIS OPINION IS BASED ON AN INSPECTIQN OIF THE FLOOID INSURANCE RA 1E MAPS AND HAS ~ VERIFIED 8Y ACTS FTELD ELEVA TION~ SEE PAMEL NUGII~R 510190 4152 G, MAP NUIII6GER 5t 16tCOf52 ~ DA TED SEPTEMBER Z~ 200. UNSTIADED ZaNE "~". 4) LEGAL REFERENCE : INSTRUMENT ,~IDlOOf 547 AND P.B. B, P~ 21. 5) FOR f~ARITY ALL PHYS1CAt IMF'R01VT5 ARE Nor SHON~f HEREON. PLA r SHOWING NEW 320 S. F. VARIABLE WIDTH P ~JB~IC DRAINAGE EASEMENT ON THE PROPERTY OF TAD C~4PITAL, INC BEING PORTIONS OF TRACTS 5 & 6 "JAMISON INDUSTRIAL PARK" (P.B. 6, PG. 2~~ X7704 ENON DRIVE HOLUNS MAGISTERIAL DISTRICT RO~1N0~ COUNTY, VIRGINIA! April 7, 2010 DATE: LUMSDEN ASSa~IATES, P.C. scAL~; ENGINEERS-SURVEYORS-PLANNERS 1~, ~ ~o~ ROANOI~E, VIRGINIA COMM. NO.: 1 ~-015 4b64 BRAMBLETON AVENUE PHONE: {540} 774-4411 P.O. BOX 20669 FAX: {540) 772-9445 ROANOKE, VIRGINIA 24018 E-MAIL: MAILQLUMSDENPC.COM w;\drawings\2D1411DD151sur\1DD15es41.dwa Exhibit A ACTION N+D. ITEM N0. AT A REGULAR MEETING GF THE BEARD GF SUPERVIS~JRS GF RGANC~KE CaUNTY, VIRGINIA HELD AT THE RC~AN{~KE CGUNT~' ADMINISTRATION CENTER MEETING GATE: May ~ ~, 200 AGENDA ITEM: SUBMITTED BY: APP~R4VEQ BY: Request from the Fire and Rescue Department to accept and appropriate grant funds in the amount of $~,50o from the Virginia Department of Health grant UW-COZ112-0~9 Richard E. Burch, Jr. Chief of Fire and Rescue B. Clayton Goodman III County Administrator CUUNT'Y ADMINISTRATOR"S C+DMMENTS: SUMMARY OF INF+4RMATION: The Roanoke County Fire anal' Rescue Department requests that the Baard accept and appropriate the following grant. The Virginia Department ofHealth, OfI'iceof Emergency Medical Services hasawardedthe Fire and Rescue Department a $~,50o matching fund grant for the purchase of five ~5} tracked stair chairs. The new technology of this device reduces the stresslstrain required to move patients down steps translating to fewer injuries to staff and patients. FISCAL IMPACT: The Roanoke County Fire and Rescue Department has budgeted forthe $5,5og required match in their existing budget. ALTERNATIVES: The department would have to fund 1oa percent ofthe implementation of this equipment and procedure, 1ithout this grant, the implementation of this procedure could be delayed or cancelled. Page 1 of 2 ~~~~ ~~~~~~~~~~I~~M Staff recommend tie acc~ptan~e and ap~r~priat~vn a~ the grant fund's in tie amount of $~~50~ ~~ntv the Fire and Res+~~ue Department's budget.. 'age 2 of Z K-1 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Prior report balance Addition of 2008-2009 operations Audited balance at dune 30, 2009 Arnaunt ~ 11,493,808 _ 1,565,314 1.9,059,1 ~~ °lo of General Fund Revenue Balance at May 11, 2010 $ 19,059,122 10.21 °l~ ** Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the General Fund Unappropriated Balance incrementally over several years, 2008-09 a range of 9.0%-10.0% of General Fund Revenues 200$-2009 General Fund Revenues $181,259,899 9.Oa/~ of General Fund Revenues X16,313,391 10.0°/Q of General Fund Revenues X18,125,990 ~* 2009-10 a range of 9.5~fo-10,5% of General Fund Revenues 2009-10 General Fund Revenues $185,155,550 9.5% of General Fund Revenues $11,141,812 10.5% of General Fund Revenues $19,809,488 The Unappropriated Fund Balance of the County is currently maintained at 10.21 ~l~ which is within. the range of our goal for 2009-10. The County's goal is to increase the balance over time to 11.0°/a. Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator f'1~-2 COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES liner County Capital Reserve ~Prvjevls nv! in the C!~', archllectura!/engineering services, and other vne~llrne expenc~ltc~res.) Amount Audited balance at June 30, 2009 X1,932,871.20 Addition of 2008-2009 operations $1,138,78fi.40 July 14, 2009 Appropriate funds to compensate the City of Roanoke for the fair value ~195,204.00~ of the firing range and driving range March 9, 2010 Appropriate funds for the purchase of electronic pollbovks X31,220.04} Balance at May 11, 2010 2,84,233.20 lllia~~r County Capital Reserve ~Prvjecls in the CIP, deb! paymenfs tv expedite prvjecls idea#ified in C!~', and land purchase vppvrtunilies.~ Unaudited balance at June 3p, 2009 $2,339}080..40 Balance at May 11, 2010 Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator ~ $2,339,034.40 l~"J RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2009-2010 Original Budget $1 00,000.00 May 2~, 2009 Appropriation of funds for the lease of property fvr the temporary ~15,600~00~ location of the Mt. Pleasant Library June 9, 2009 Appropriation fvr ~.egislative Liaison X24,000.00} August 25, 2009 Appropriation fvr Interstate-81 Corridor Coalition ~1,000~00} December 15, 2009 Appropriation fvr assessment of Appalachian Power Company negotiations X3,094.00} January 12, 2010 Appropriation tv IlVilliam Byrd. High School Drama Club {2,500.00} April 13, 2010 Appropriation tv upgrade the Board Rvom microphone system ~12,5'S.35} Balance at May 11, 2010 $ 41,20.55 Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator ACTION N0. ITEM NUMBER K-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: May 11, 2010. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of April 30, 2010. SU MMARY OF INFORMATION CASH INVESTMENT: SUNTRUST CON 3,985,133.05 3,985,133.05 GOVERNMENT: SMITH BARNEY CONTRA 187,971.46 SMITH BARNEY 50,024,122.99 SUNTRUST SECURITIES 8,000,000.00 SUNTRUST SECURITIES CONTRA 16,700.44 58,228,794.89 LOCAL GOVT INVESTMENT POOL: GENERAL OPERATION 20,058,961.79 20,058,961.79 MONEY MARKET: BRANCH BANKING & TRUST 1,074,242.72 MORGAN STANLEY -JAIL 1,099,841.98 SMITH BARNEY 13,836,058.74 STELLAR ONE 1,033,811.76 SUNTRUST SECURITIES 3,003,774.98 UUACHOVIA 3,053,912.11 UUELLS FARGO 3,000,001.64 26,101,643.93 TOTAL 108,374,533.66 05104/10 K-5 ~IILIY[~~1 II~ ~Q2YttII~2C ~ ~ ~~~~ ~ r.~ ~ aonro ,~ .~ F >, , , ti ~ z ~ 2 J d~ 1838 DECLARING MAY 8, 2010, AS THE NATIONAL ASSOCIATION OF LETTER CARRIERS (NALCy "STAMP OUT HUNGER" FOOD DRIVE DAY IN THE COUNTY OF ROANOKE WHEREAS, According to the United States Department of Agriculture (USDA 49,000,400 Americans are at risk of hunger; and WHEREAS, these millions upon millions of families are suffering and struggling to make ends meet and put fond on their tables; and WHEREAS, Food banks, shelters and pantries need help more than ever as families count on these pantries and food banks for support; and WHEREAS, the goal of the NALC in their "Stamp Out Hunger" fwwd drive is to combat this hunger; and WHEREAS, Locally, the NALC Branch 524 Letter Carriers are asking the citizens of the great County of Roanoke and surrounding communities for their assistance to help these families in need; ,and WHEREAS, NALC Branch a24 has ranked in the "Tap Ten" nationally the past two years and has held the "TOP SPOT" in Virginia for the last 4 consecutive years of total poundage of food items collected; and WHEREAS, May 8, 2010 will mark the 18t" annual event for NALC across the country and is the nation's largest, single-day food drive. NOW THEREFORE, I, Joseph B. "Butch" Church, Chairman of the Sward of Supervisors of Roanoke County, Virginia, do hereby proclaim May 8, 2010, as "THE NATIONAL ASSOCIATION OF LETTER CARRIERS ~NACL) STAMP OUT HUNGER FOOD DRIVE DAY" and call upon the citizens wf the County of Roanoke to participate in the fight to stamp out hunger. Presented this 0th day of April, 2010 ~, ~,/~~. . C. Joseph. B. "Butch" Church, Chairman ~,+~~~. ~ 1 ~~~ B. Clay~v~ Goodman III County Administrator K-5.a ~IIIIY[~~1 II~ ~II~Sk[A~tQ ~ ~ ~~~~ ~ r.~ F OF ROAN ~ a• ~ ~ ~ z ~ 2 J d~ Y838 DECLARING MAY 2 THROUGH MAY 8, 2Q14, AS MUNICIPAL CLERKS WEEK IN THE COUNTY OF ROANOKE WHEREAS, the Office of the Municipal Clerk, a timehonored and vital part of local government exists throughout the world; and WHEREAS, the Office of the Municipal Clerk is the oldest among public servants; and WHEREAS, the Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies, and agencies of government at other levels; and WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rending equal service to all; and WHEREAS, the Municipal Clerk serves as the information center an functions of local government and community, and WHEREAS, Municipal Clerks continually strive to improve the administration oftheir office through participation in education programs, seminars, workshops and the annual meetings of their state, province, county, and international professional organizations. NOW THEREFORE, 1, Joseph B. "Butch" Church, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim and recognize May 2 through May 8, 201, as MUNICIPAL CLERKS WEEK;. and FURTHER, extend appreciation to Becky R. Meador, Clerktothe Board; Deborah C. Jacks, Deputy Clerktothe Board and to ali Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent. oseph B, "Butch" Church, Chairman ~~~ B. Cla n Goodman, III County Administrator ACTION N0. ITEM NO. I~Y~ ' I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 11, 2010 AGENDA ITEM: Work session to review health insurance reserves and draft policy SUBMITTED BY: Rebecca Owens Director of Finance APPROVED BY: 6. Clayton Goodman II County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to review and discuss the following: 1. PowerPoint presentation on the health insurance reserves 2. Draft policy for health insurance reserves W >+ ~ ~ Z ~ Q ~ ~ ~ Z J a W N ~ O O U ~ ~ O ~„~ U ~ o ~ ~ 0 ~ ~ ~ ~ `V U ~ ~ i L a--~ ~ L • }, O i N O C (0 O C (0 .L O Q ~ '~ O ~ ~ ~ ~ 0 O ~ .~ ~ ~ ~ Q ~ ~ ~ ~ .~ L O .~ ~ ~ ~ 0 ~ N N L i.~_ (a L / O +r N ,~ ~ - ~ ~ U ~ ~ ~ ~ u ~ o `~ (0 ~ ~ ~ N ~ ~ `~ ~ ~ ~ .~ ~ Q U ~ ~ O - U N CO ~ O ~ O ^ L Y..L ~j Q U ~~ + ~~ W O O ^' O Q W ~ p r~ ~ fn N o ~ Q E!? 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N N ~ S ~ N ~ N y u ~ ~ ~ - ~ s O U ° ' 2 Q ~ z a C ~ ~, ~, ~n ~ v o 0 O N ~ ~ ~ ~ ~ ~ ~ O i ~ ~' ~ ~ o ~ ~ ~ ~ ° o ~C o ~ ~ ~ ~ °-' v ~ o ~ ~ o ~ o 0 i .- - ~ ~' ~ ~ `~ ~ ~ > ~ ~ v ~ - ~ _ i ~ ~, ~ ~ s ~ ~ °vi • v' ~.n vii ~--d ~ ~ ~ t~ ~ . _ ~ I v X ~ w + s N W ~ D ~ a -- .-, O .~ c~ N r~ N N 4J J N c~ .~ r~ .Q c~ U 0 .~ 00 rl rl ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY XX, 2010 RESOLUTION ADOPTING A POLICY FOR ROANOKE COU NTY HEALTH INSURANCE RESERVES WHEREAS, one of the measures of a fiscally well managed locality is the adoption of formal fiscal policies; and WHEREAS, the Board of Supervisors recognizes the need to establish guidelines to maintain adequate health insurance reserves; and NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows; 1. That the Policy for County Health Insurance Reserves is hereby adopted as follows; and 2. That this policy shall be in effect for fiscal year 2009-2010, and the subsequent fiscal years unless otherwise amended by the Board of Supervisors County of Roanoke, Virginia Policy for County Health Insurance Reserves Background The County of Roanoke participates in a joint health insurance program for eligible employees. This medical plan is self-funded with reinsurance coverage to protect the financial risk assumed. Reinsurance is composed of two elements: specific and aggregate stop loss. The specific stop loss protects the plan from any catastrophic claims paid on a member during the plan year. The aggregate limit protects the total financial liability assumed for the plan at a percentage above "expected" claims level. The County of Roanoke recognizes one of the keys to sound financial management is the development of financial policies. II. Purpose This policy will establish guidelines to maintain adequate health insurance reserves. Policy Guidelines a. Funds will be deposited into the Health Insurance Reserve from the following sources: i. The revenues from both employer and employee contributions and other income in excess of expenditures ii. Any additional funds that the Board of Supervisors appropriates to the Reserve b. Funds may be allocated from the Health Insurance Reserve for the following purposes: i. Health insurance premium increases ii. Aggregate limit iii. Uvellness program iv. Health Care Reform Fees v. Professional and consortium fees vi. Other one-time expenditures as approved by the Board of Supervisors c. Funds may be loaned to County departments with the Board of Supervisors approval to purchase capital items in lieu of borrowing from outside bank as long as the reserve amount is sufficient and pay back terms are reasonable. IV. Maintenance of Reserves At the end of each fiscal year, all health insurance reserves above million will be allocated to ACTIUN N+~. ITEM N0. I~ AT A REGI~LAR MEETIN+~ ~F THE BOARD +CF S~PERVISC~RS +C~F R~AN~hGE COUNTY, VIRGINIA HELa AT THE R~AN{~KE C~IJNTY ADMINISTRATION CENTER MEETING DATE: May 11, 2Q1 Q AGENDA ITEM; ~'vork session on Roanoke County's Stormwater Management Program and a review of the new drainage projects fist for fiscal year 2D1o-~D~ 1 SU8I~ITTED ~Y~ A~''P'ROVED ~Y: Tarek Moneir deputy Director of Development Services B. Clayton Goodman III County Administrator COUNTY ADNfINISTRAToR'S CoMN~ENTS: SU~I~MARY of INFC3RMATION: Staffwill provide the Board with an overview of the various drainage programs and update of Municipal Storm SewerSystem ~M54 permit} program including updatesonthedrainage projects, progress of the implementation process of enforcing ~inspectian and maintenances ofthe existing stormwaterfacilities ~BMP}and the Cross Function activities for parks projects. Staff will also review the new drainage projects list for inclusion to the fiscal year 2Q10-2Q1 ~ work program. ACTION NCB. ITEM NO. 1' I AT A REGULAR MEETING GF THE BOARD ~F SUPERVISORS CAF R~JANCIKE C+QUNTY, VIRGINIA HELD AT THE ROANOKE COUNTS'ADMINISTRATION CENTER I~EETIN~ DATE: AGENDA ITEI~I: SU~I~IITTED BY: P~~ay 11, 2010 Work session to discuss possible changes to the process and content of the Board of Supervisors' minutes Becky R. Meador Clerk to the Board APPROVED BY: B. Clayton Goodman III ~_ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Sv~cv~. 'RQC,pr.~ev,~e...~~'~wa 1 .,...a ~ . i~o wre-~l~ 'RCC~rn~.e.~.9 ~.c,~i~c,n.e,,,~~~, lJO ~3, Qu~A. p~wc~-Y.. SUIVII~IARY of INFORI~IATION: Since September of 2UD8, there has been an unusual amount of turnover in the Clerk's office. Due to budget constraints, the third staff position of Assistant Deputy Clerk was frozen and eventually eliminated. As a result of these staffing issues, the clerk's office has not been able to complete the minutes of the Board of Supervisors meetings in a timely manner. At the first Board meeting of 2910, minutes were fifteen meetings ~6'/~ months} behind. Although the retired Deputy Clerk and a transcriptionist were hired to work part-time strictly on minutes, as of today's meeting, minutes continue to be twelve meetings ~4 months} behind. Since July 1, 2009, the Clerk's office has paid part-time wages in the amount of X9,042.50 to produce minutes, which averages $9.32 per page. This does not include the Clerk's proofing time and cost of printing and materials. With current staff and budget, the Clerk"s vffce will. not be able to bring current and maintain the minutes in anear-verbatim form. {Note: Thetranscriptionistbeing utilized has found other full-time employment. and has relinquished her employment with the Clerk's office.} The Clerk's office is not able to meet our production goals on a regular basis. Page 1 of 2 Additionally, the Clerk's office would like direction and suggestions from ikhe Board on a moreefficient and cast effectivewayta distributethe agenda. Emailwould not bean option as the files would be fioo large for our Graup~llise system to accommodate.All Supervisors would not have to use the same method. Some suggestions for consideration could bey ~! . USB hash for thumb} drives that could be reused many times. These can also be loaded all at once, saving considerable time for the clerks.} ~. Downloading the agenda directly from the County's website. ~. Reviewing the agenda from the website and having a l1SB drive in the Board Room far your use during meetings. ALTERNATIVES and FISCAL IMPACT: . Approve changing the current near-verbatim minutes form to an actianlnear-action m~inutesform and eliminate a formal Action Agenda. This alternativewould natre+~uire any fiscal impact, and in fact, would reduce expenditures through staff time savings,. paper and printing reductions, reduction in part-time staff retired Deputy Clerk and transcriptionist with eventual elimination. 2. Purchase software that will assist the Clerk's office with compiling agendas, composing minutes and maintaining committee appointments. The initial investment would range from approximately $19,000 to $29,000 with annual hosting fees of roughly $9,000 to i ,ooor 3. Reinstate a third full-time staff position that would not have to be an Assistant Deputy. eliminated position}.The Assistant Deputy was a pay grade 1 ~ with a beginning salary of $2l, 240. A new, nonexempt secretarial position could be created at a pay grade 12, at which the starting annual salary could be $21,343 based on the fiscal year 2009- 2,010 Classification Plan. STAFF RECC~MMENDATIC~N Staff recommends: 1. Transitianing Board meeting minutes from near-verbatim form to actionlnear-action farm. If this change were irnp~lemented the Clerk's office could have the minutes current and ready for the Board's approval within forty-five ~4}days. 2. Replacing the traditional Action Agenda with. the Board of Supervisors Meeting Summary already composed and distributed by the office of Public Information. 3, Purchasing software that aids the Clerk's office in creating agendas and minutes, as well as managing committees, commissions and boards. The software would also provide unlimited access to webstrearning audialvidea of meetings from our website. Page 2 of ~ ACTION NG. ITEM NO. C~ ~ 4" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING GATE: AGENDA ITEM; SUBMITTED BY; May 11, 2~1g Work session to discuss proposed fiscal year 2010-2011 budget and agency funding proposed contributions B. Clayton Goodman III County Administrator CoUNTYADMINISTRAToR'S +~oMMENTS; Chairman Church asked that this work session be scheduled tv provide other Board... rnernbers with an opportunity to ask questions regarding the proposed budget, and to briefly discuss agency funding proposed contributions. Chairman Church recognized that the recommended funding contributions for sorne agencies exceeded the ten percent across the board cuts discussed by the Board of Supervisors. Chairr~an Church has been contacted by several organizations that received cuts in excess of the recommended 1 fl percent. With regard for transparency and fairness to all concerned, Chairman Church asked for a brief open discussion of the affected organizations' funding. ACTION NO. ITEM ND. ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS 4F ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 11, 2010 AGENDA ITEM: Work session to discuss use policy for Board of Supervisors (BoS) Meeting Room SUBMITTED BY: Clay Goodman County Administrator APPROVED BY: B. Clayton Goodman III ~~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Chair Church asked that this work session be scheduled to provide for an opportunity to discuss the use and possible policy changes to the BoS meeting room. 0 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 11, 2010 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3112 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted inconformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only publicbusiness matters lawfullyexemptedfromopen meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Onlysuch public business matters aswere identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.