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Home My WebLink About5/25/2010 - RegularRoanoke County Board of Supervisors Agenda May 25, 2010 Good afternoon and welcome to our meeting for May 25, 2010. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Our meetings are now closed-captioned, so it is important for anyone addressing the Board speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540)172-2005 at least 48 hours in advance. Please turn all cell phones offor place on silent. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Pastor Lynn Riddle Hollins Church of the Nazarene 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of students at Hidden Valley High School: (a) Resolution of congratulations to the Girls Swim Team for winning the 2010 VHSL State Group AA Championship (b) Resolution of congratulations to the Boys Swim Team 200 Medley Relay for winning the 2010 VHSL State Group AA Championship Page 1 of 5 (c) Certificate of recognition to Lauren Gray for winning a 2010 VHSL State Group AA Championship in swimming (d) Certificate of recognition to David Williams for winning the 160-Pound 2010 VHSL State Group AA Wrestling Championship D. E. 2. Certificate of recognition to Dylan Hoos from William Byrd High School for placing first on the Southern Alpine Racing Association (SARA) State Ski Team NEW BUSINESS 1. Request to approve an ambulance transport fee adjustment based on new Medicare rates (Richard E. Burch, Chief of Fire and Rescue) 2. Resolution authorizing recordation of a deed restriction designating a permanent stormwater management reserve area and permanent drainage reserve areas for stormwater management, access and maintenance on property owned by the Board of Supervisors at the North County Fire Station #1, Hershberger Road, Hollins Magisterial District (Joseph B. Obenshain, Senior Assistant County Attorney) 3. Request to approve an amendment to the policy for the use of the Roanoke County Administration Center Board of Supervisors meeting room (Paul M. Mahoney, County Attorney) FIRST READING OF ORDINANCES 1. Ordinance amending Chapter 2 "Administration" of the Roanoke County Code by the adoption of a new section 2-10 "Assessment of Court Costs to Support Local Criminal Justice Training Academy" (Paul M. Mahoney, County Attorney) 2. Ordinance authorizing conveyance of an easement to Appalachian Power Company fora 138 kV electric transmission line across property owned by the Board of Supervisors -Roanoke County Administration Center (Due to time constraints, it is requested that, upon afour-fifths vote of the Board, the second reading be waived and the ordinance adopted as an emergency measure.) (Paul M. Mahoney, County Attorney) 3. Ordinance authorizing conveyance of a 20' waterline easement to the Western Virginia Water Authority for a water line across property owned by the Board of Supervisors at the North County Fire Station #1, Hollins Magisterial District (Joseph B. Obenshain, Senior Assistant County Attorney) Page 2 of 5 F. ADOPTION OF PROPOSED BUDGET AND SECOND READING OF ORDINANCE 1. Resolution adopting the fiscal year 2010-2011 budget, including the fiscal years 2011-2015 Capital Improvement Plan, for Roanoke County, Virginia (Brent Robertson, Director of Management and Budget) 2. Ordinance appropriating funds for the fiscal year 2010-2011 budget (Brent Robertson, Director of Management and Budget) G. APPOINTMENTS 1. Parks, Recreation and Tourism Advisory Commission (appointed by District) H. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes -January 12, 2010; January 26, 2010; February 2, 2010; February 9, 2010 2. Confirmation of committee appointments to the Community Policy and Management Team (CPMT); Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board; Court Community Corrections Program Regional Community Criminal Justice Board; Roanoke Valley Detention Commission; Roanoke Valley-Alleghany Regional Commission; Roanoke Valley Regional Cable Television Committee; Virginia's First Regional Industrial Facility Authority; and Western Virginia Water Authority 3. Request to approve an application for an Edward Byrne Memorial Justice Assistance Federal Grant 4. Request to accept and appropriate funds in the amount of $3,000 for reimbursement of the Virginia Incentive Program grant to the Roanoke County Schools I. REQUESTS FOR WORK SESSIONS J. REQUESTS FOR PUBLIC HEARINGS K. CITIZENS' COMMENTS AND COMMUNICATIONS Page 3 of 5 L. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Accounts Paid -April 2010 5. Comparative Schedule of Budgeted and Actual Expenditures and Encumbrances for the month ended April 30, 2010 6. Comparative Statement of Budgeted and Actual Revenues for the month ended April 30, 2010 M. WORK SESSIONS 1. Work session to discuss parking cars in front yards (Philip Thompson, Deputy Director of Planning; John Murphy, Zoning Administrator} 2. Work Session on the County's Secondary Roads System Six-Year Improvement Plan for fiscal years 2011-2016 (Philip Thompson, Deputy Director of Planning) 3. Work Session to discuss the proposed "Change in Use Incentive Grant Program" (Doug Chittum, Director of Economic Development} N. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711(A)(29): Discussion of the terms or scope of a public contract where discussion in open session would adversely affect the bargaining position or negotiating strategy of the County, namely an Inter- Governmental Agreement with another locality EVENING SESSION -7:00 P.M. 0. CERTIFICATION RESOLUTION P. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of students at Cave Spring High School: (a) Resolution of congratulations to the Boys Basketball Team for winning the 2010 VHSL State Group AA Division 3 Championship Page 4 of 5 (b) Certificate of recognition to Jackie Crawford for winning a 2010 VHSL State Group AA Championship in swimming (c) Certificate of recognition to Ali Horn for winning two 2010 VHSL State Group AA Championships in swimming (d) Certificate of recognition to Luke Munson for winning a 2010 VHSL State Group AA Championship in swimming (e) Certificate of recognition to Edy Ndem for winning a 2010 VHSL State Group AA Triple Jump Championship Q. PUBLIC HEARING AND ADOPTION OF RESOLUTION 1. Resolution approving the Secondary Six-Year Road Improvement Plan for fiscal years 2011-2016 and the Construction Priority List for fiscal year 2011 (Philip Thompson, Deputy Director of Planning) R. PUBLIC HEARING AND SECOND READING OR ORDINANCES 1. Ordinance amending Section 2-5. Library Fines and Fees of Chapter 2. Administration of the Roanoke County Code (Diana Rosapepe, Director of Library Services) 2. Ordinance amending Article II. Noise of Chapter 13 -Offenses-Miscellaneous of the Roanoke County Code to provide for revised definitions, exceptions, specific prohibitions and penalties (Paul M. Mahoney, County Attorney) S. CITIZENS' COMMENTS AND COMMUNICATIONS T. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Eddie "Ed" Elswick 2. Charlotte A. Moore 3. Michael W. Altizer 4. Richard C. Flora 5. Joseph B. "Butch" Church U. ADJOURNMENT Page 5 of 5 ACTION N0. ITEM N0. '' ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 2010 AGENDA ITEM: Resolution of congratulationstothe HiddenValleyHigh School Girls Swim Team forwinningthe 2010VHSL State GroupAA Championship SUBMITTED BY: Deborah C. Jacks Deputy Clerk to the Board of Supervisors APPROVED BY: B. Clayton Goodman, III County Administrator ~~' COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Hidden Valley High School girls swim team won their second consecutive Virginia High School League State Group AA swimming championship at Old Dominion University on February 20, 2010. Theteamwon with outstanding performances and outscored second- place Western Albemarle by 285 to 173.5. Coach Sheri Vaughn is expected to attend to accept the resolution, as well as members of the team and theirfamilies. The School Board members and Dr. Lorraine Lange, School Superintendent, have also been invited to attend. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 2010 RESOLUTION OF CONGRATULATIONS TO HIDDEN VALLEY HIGH SCHOOL GIRLS SWIM TEAM FOR WINNING THE 2010 VHSL STATE GROUP AA CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Hidden Valley High School girls swim team won their second consecutive Virginia High School League (VHSL) Group AA swimming championship at Old Dominion University on February 20, 2010; and WHEREAS, the team won with outstanding performances and outscored second- place Western Albemarle by 285 to 173.5; and WHEREAS, in addition to winning the 2010 VHSL State championship, the Titans were also the Region IV Champions and All-Timesland Invitation Champions; and WHEREAS, the members of the team include the following: Caroline Caldwell, Katie Campbell, Drew Dillon, Lauren Gray, Devin Henry, Katherine Moles, Lexie Neal, Sami Norman, Lindsay Skolrood, and Katie Young; and WHEREAS, the team is coached by Sheri Vaughn, who has been named Timesland Coach of the Year. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the HIDDEN VALLEY HIGH SCHOOL GIRLS SWIM TEAM for winning the 2010 VHSL State Group AA Championship; and Page 1 of 2 BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches and the school in their future endeavors. Page2of2 ACTION NO. ITEM NO. ~ ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOK!E COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 2010 AGENDA ITEM: Resolution ofcongratulationstothe HiddenValleyHigh School Boys Swim Team 200 Medley Relay for winning the 2010 VHSL State Group AA Championship SUBMITTEa ~Y: 'Deborah C. Jacks Deputy Clerk to the Board of Supervisors APPROVEQ ~Y: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S CQMMENTS: SUMMARY OF INFORMATION: The Hidden Valley High School Bvys Swim Team 200 Medley Relay won the 201 D Virginia High School League ~VHSL} State GroupAAChampionship on February 20, 2010 atOld Dominion University with a time of 1140.05. Coach Sheri Vaughn is expected to attend to accept the resolution, as well as members of the team and theirfamilies, The School Board members and Dr. Lorraine Lange, School Superintendent, have also been invited to attend, ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 2010 RESOLUTION OF CONGRATULATIONS TO THE HIDDEN VALLEY HIGH SCHOOL BOYS SWIM TEAM 200 MEDLEY RELAY FOR WINNING THE 2010 VHSL STATE GROUP AA CHAMPIONSHIP WHEREAS, the Hidden Valley High School Boys Swim Team 200 Medley Relay won the 2010 Virginia High School League (VHSL) State Group AA Championship on February 20, 2010 at Old Dominion University with a time of 1:40.05; and WHEREAS, the Titan boys highlighted a strong day when Lucas Otruba beat Lafayette's team member to the wall by a half second to win first place; and WHEREAS, Alex Vance who swam the breaststroke leg was chosen Boys First Team All-Timesland; and WHEREAS, the Titans are coached by Sheri Vaughn, who has been named Timesland Coach of the Year; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the HIDDEN VALLEY HIGH SCHOOL BOYS SWIM TEAM 200 MEDLEY RELAY: Dylan Otruba, Alex Vance, Garrett Vaughn and Lucas Otruba; for winning the 2010 VHSL State Group AA Championship; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches and the school in their future endeavors. ACTIGN NCB. ITEM NO. ~-~' e- AT A REGULAR MEETING C}F THE B~3ARD CAF SUPERVISORS aF RGANC~KE COUNTY, VIRGINIA HELQ AT THE RC~ANGKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 2010 AGENDA ITEM: Certificate of recwgnitivn tv Lauren Gray, Hidden Valley High School, for winning a 2010 VHSL State Group AA Championship in swimming SUBMITTED BY: APPRGVED ~Y: iDeborah C. Jacks Deputy Clerk to the Board of Supervisors B. Clayton Goodman, III County Administrator ~D- CvUNTY ADMINISTRATC3R'S GvIVIMENTS: SUMMARY aF INFGRMATIGN: Lauren Gray, a junior at Hidden Valley High School, won a 2010 Virginia High Schvvl League ~IHSL} State Champiv~nship in swimming the 500 yard freestyle, winning by nine secands. Ms. Gray also finished secand in the 200 yard freestyle with a Titan record-setting performance of 1:~3.4G. Ms. Gray was named tv the Girls First Team All-Timesland and had the tap times in Timesland fvr bath of her events. Ms. Gray, her family and Coach Sheri Vaughn have been invited to attend the meeting. The School Board members and Dr. Lorraine Lange, School Superintendent, have also been invited to attend. CERTIFICATE OF RECOGNITION AWARDED TO Lauren Gray for winning a 2010 VHSL Group AA State Championship in Swimming - Lauren Gray, a junior at Hidden Valley High School, won a 2010 Virginia High School League (VHSL) State Championship in swimming the 500 yard freestyle, winning by nine seconds. - Ms. Gray also finished second in the 200 yard freestyle with a Titan record-setting performance of 1:53.46. - Ms. Gray was named to the Girls First Team All-Timesland and had the top times in Timesland for both of her events. ~, - Ms. Gray has demonstrated outstanding athletic ability and good sportsmanship throughout the season. - The Board of Supervisors congratulates Ms. Gray and expresses its best wishes for success in her future endeavors at Hidden Valley High School. Presented this 25th day of May 2010 J se B. "Butch" Church, Chairman ~~ w Eddie "Ed" Elswick, Vice Chairman __ _ Michael W. Altizer Richard C. Flora Charlotte M. Moore ACTION N0. ITEM N0. "~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 2010 AGENDA ITEM: Certificate of recognition to David Williams, Hidden Valley High School, for winning the 160-Pound 2010 VHSL State Group AA Wrestling Championship SUBMITTED BY: Deborah C. Jacks Deputy Clerk to the Board of Supervisors APPROVED BY: B. Clayton Goodman, III Count Administrator ~~ Y COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: David Williams, a senioratHidden Valley High School, won the 160-Pound 2010 Virginia High School League (VHSL) State Group AA Wrestling Championship on February 20, 2010, with a 9-2 decision against Tanner Howell of Graham and became the first Titan State Wrestling Champion. Mr. Williams also placed first in theTitan Toughman tournamentand third in the Region IV tournament. Mr. Williams received the Bob McLellandAward foroverall excellenceon and offthe matat the Big Orange Classic and was named the Roanoke Valley Wrestling Association prep wrestler of the year. Mr. Williams will attend the United States Naval Academy at Annapolis, Maryland in the fall where he will be playing football for the Midshipmen. Mr. Williams, his family and Coach Broughman have been invited to attend the meeting. The School Board members and Dr. Lorraine Lange, School Superintendent, have also been invited to attend. CERTIFICATE OF RECOGNITION AWARDED TO DAVID WILLIAMS for winning the 160-Pound 2010 VHSL State Group AA Wrestling Championship - David Williams, a senior at Hidden Valley High School, won the 160-Pound 2010 Virginia High School League (VHSL) State Group AA Wrestling Championship on February 20, 2010, with a 9-2 decision against Tanner Howell of Graham and became the first Titan State Wrestling Champion. - Mr. Williams also placed first in the Titan Toughman tournament and third in the Region IV tournament. - Mr. Williams received the Bob McLelland Award for overall excellence on and off the mat at the Big Orange Classic and was named the Roanoke Valley Wrestling Association prep wrestler of the year. -.~ - Mr. Williams will attend the United Stated Naval Academy at Annapolis, Maryland in the fall where he will be playing football for the Midshipmen. - The Board of Supervisors congratulates Mr. Williams upon winning this championship and expresses its best wishes for success in his future endeavors. Presented this 25t" day of May 2010 ~. rr o p B. "Butch" urch, Chairman ddie d" Elswick, ~ Chairman Michae I ze i rd .Floc ~~ `fhr} ~ ~ '~7.c~~ harlotte . Mo ACTION N 0. ITEM NO. C' Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 25, 2010 Certificate of recognition to Dylan Hoos from William Byrd High School for placing first on the Southern Alpine Racing Association (SARA) State Ski Team Deborah C. Jacks Deputy Clerk to the Board of Supervisors B. Clayton Goodman, III County Administrator ~C~1-~ COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Dylan Hoos, a senior at William Byrd High School, has received first place on the SARA State Ski Team, which includes skiers from the West Virginia, Virginia and North Carolina regions. Mr. Hoos has also been named the Southern Alpine Racing Association's Athlete of the Year with the fastest time in all age groups including adult. Mr. Hoos and his family have been invited to attend the meeting. The School Board members and Dr. Lorraine Lange, School Superintendent, have also been invited to attend. CERTIFICATE OF RECOGNITION Dylan Hoos for placing first on the Southern Alpine Racing Association (SARA) State Ski Team - Dylan Hoos, a senior at UUilliam Byrd High School, has received first place on the SARA State Ski Team, which includes skiers from the UVest Virginia, Virginia and North Carolina regions. ~ -mat ,_ ,~~„ - Mr. Hoos has also been named the Southern Alpine Racing Association's Athlete of the Year with the fastest time in all age groups including adult. - Mr. Hoos will be attending the University of Virginia in the fall where he will be racing for the UVA ski team. - The Board of Supervisors congratulates Mr. Hoos upon winning these titles and expresses its best wishes for success in his future endeavors. ~ cam. ~ L ~ of .~ AWARDED TO Presented this 25t" day of May 2010 ~~ r J se B. "Butch" Church, Chairman Eddie "Ed" Elswick, Vice Chairman Michael W. Altizer Richard C. Flora `r ~,~ ~ m~ Charlotte M. Moore ACTION N0. ITEM N0. - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 25, 2010 Request to approve an ambulance transport fee adjustment based on new Medicare rates Richard E. Burch, Jr. Chief of Fire and Rescue Clay Goodman ~Cf~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board of Supervisors implemented ambulancetransportfees in thefall of 2001. The funding was designated to supplement staffing and capital improvement projects for the Fire and Rescue Department. The ambulancetransportfeeswereestablished tocoincide with the rate of the Federal Government's Medicare payment schedule. The Medicare rates are the maximum amounts that Medicare will pay for ambulance transport services and are adjusted annually by the Centers for Medicare and Medicaid Services (CMS). By utilizing the Medicare payment schedule, the County receives the maximum allowable reimbursement from insurance companies and the Medicare program with the least required reimbursement from the patient. The Federal Government increases the Medicare reimbursed rates annually. Roanoke County has historically not increased the rates every year but has taken the approach of every three years. The Fire and Rescue Department has established cone-step process for writing off payments by patients who are unable to pay their bills. This process of "compassionate billing" ensures that patients will not be subjected to collections if they do not have the means to pay their co-payment for services. The compassionate billing program has been very successful and a number of other Virginia jurisdictions have adopted our process. Page 1 of 2 The new rate increases proposed are as follows: Type of Service Current County Rate Proposed County Basic Life Support (BLS) $325.00 $350.00 Advance Life Support (ALS 1 } $365.00 $380.00 Advance Life Support (ALS 2} $580.00 $625.00 Loaded Mileage $11.00 $11.00 Note: The new rate adjustment is projected to increase a patient's co-payment (out-of- pocket,) depending on the type of insurance, by an average of $5.00 per ambulance transport. FISCAL IMPACT: The projected increase in ambulance transport fees is approximately $130,000 annually in revenue. The increase in revenue will be used to offset the cost of additional fire and rescue staffing previously approved by the Board. ALTERNATIVES: 1. Approve the rate increase to help offset the cost of additional fire and rescue staffing previously approved. 2. Do not approve the rate increase and use other funding sources to supplement Fire and Rescue Department's budget. STAFF RECOMMENDATION: Staff recommends Alternative 1: approve the rate increase to help offset the cost of additional fire and rescue staffing previously approved. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OR ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 2010 RESOLUTION ADOPTING A REVISED SCHEDULE OF AMUBLANCE TRANSPORT FEES AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Board of Supervisors enacted a Fee for Services ordinance as an addition to the Roanoke County Code on May 22, 2001, which established the legal structure for providing emergency medical transport and accompanying fees as provided for by the Code of Virginia; and WHEREAS, Section 2-131 of this ordinance, contained in Chapter 2 Administration of the Roanoke County Code, provides that the Board of Supervisors, by resolution, may establish reasonable fees for the provision of emergency medical services by all emergency medical service personnel, whether provided by volunteers or public employees, upon the recommendation of the County Administrator and the Chief of Fire and Rescue; and WHEREAS, the Board of Supervisors adopted a resolution on August 14, 2001, which resolution was revised on March 26, 2002; by Resolution 032602-2; March 25, 2003; by Resolution 032503-8; March 8, 2005; by Resolution 030805-3; and on August 14, 2007, by Resolution 081407-6, upon the joint recommendation of the County Administrator and the Chief of Fire and Rescue for the establishment of reasonable fees for the provision of various levels of emergency medical services, including mileage fees for vehicles; and WHEREAS, the U. S. Department of Health and Human Services has issued regulations, effective April 1, 2002, which establish a fee schedule for the payment of ambulance services under the Medicare program based upon specific codes or Page 1 of 2 categories of ambulance services which must be complied with to receive Medicare reimbursements. NODU, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The fees which shall be charged by the County of Roanoke for the following described emergency medical services provided by the Roanoke County owned, operated, funded, housed or permitted emergency vehicles shall be as follows: Advance Life Support (ALS) 1 Emergency $380.00 Advance Life Support (ALS) 2 Emergency $625.00 Basic Life Support (BLS) Emergency $350.00 Mileage (loaded) $11.00 2. No recipient of ambulance services who cannot afford to pay the ambulance transport fees will be required to do so. 3. This resolution shall be in full force and effect on and after July 1, 2010. Page2of2 ACTIN NCB. ITEM NC}. AT A REGULAR MEETING ~F THE BOARD ~F SUPERVISORS ~F R~JAN~4KE COUNTY, VIRGINIA HELD AT THE RQANC~KE CaUNTYADMINISTRATI~N CENTER IUIEETING DATE: May 25, 2010 AGENDA ITEM: Resolution authorizing recordation of a deed restriction designating a permanent stormwater management reserve area and permanent drainage reserve areas far stormwater management, access and maintenance on propertyvwned by the Board of Supervisors at the North County Fire Station #1, Hershberger Road, Hollins Magisterial district SU~NfITTED ~BY: APPR®VED ~Y: Joseph B. C7benshain Senior Assistant County Attorney B. Clayton Goodman III~~ County Administrator CGIJNTY ADIVIINISTRATGR'S CC~I~MENTS: SI~MMARY GF INFQR~I-4TIC~N: This resolution authorizes the permanent dedication Of a reserve area for purpose of stormwater management at the North County Fire Station #1. In the process of construction of the North County Fire Station #1, a reserve area and drainage reserve areasforpurposes ofstormwatermanagement,access and maintenance, wasdesignated and set apart on the County's property, Tax Map # 038.10-01-01.00. This reserve area is more clearly shown on a plat titled as "Plat showing new 20' waterline easement to be granted to the Western Virginia Water Authority and permanent drainage ~ stormwater management reserve areas being created through the property of the Roanoke County Board of Supervisors, Tax #038.18-01-01.00, Roanoke County, Virginia", prepared by Lumsden Associates PC, dated !May 11, 2010, attached as Exhibit A. As the County cannot legally convey an easement to itself, the recording of a deed restriction will serve the purpose of providing public notice of the dedication of this reserve area. In the event of any subsequent disposition of this property by the County, any deed or conveyance will be required to include this restriction upon any future Ownership. Page 1 of 2 FISCAL IMPACT: No fiscal impact to Roanoke County is anticipated. ALTERNATIVES: 1. Adopt the proposed resolution authorizing the execution of the necessary documents for recordation of the deed restriction at the North County Fire Station #1 on behalf of Roanoke County. 2. Decline to adopt the proposed resolution. STAFF RECOMMENDATION: County staff recommends thatthe Board of Supervisors adoptthe proposed resolution as provided in Alternative 1. Page2of2 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 25, 2010 RESOLUTION AUTHORIZINGRECORDATION OFADEED RESTRICTION DESIGNATING A PERMANENT STORMWATER MANAGEMENT RESERVE AREA AND PERMANENT DRAINAGE RESERVE AREAS FOR STORMWATER MANAGEMENT, ACCESS AND MAINTENANCE ON PROPERTY OWNED BY THE BOARD OF SUPERVISORS AT THE NORTH COUNTY FIRE STATION #1, HERSHBERGER ROAD, HOLLINS MAGISTERIAL DISTRICT WHEREAS, Roanoke County has constructed a new North County Fire Station located on County owned property on Hershberger Road, Hollins Magisterial District; and WHEREAS, the County of Roanoke desires to permanently designate and restrict the use of portions of its property for purposes of a reserved area for stormwater management, access and maintenance, identified as comprising portions of Tax Map #038.16-01-07 as necessary for the completion and occupation of the County's North County Fire Station #1, as shown on the plat entitled "Plat showing new 20' waterline easement to be granted to the Western Virginia Water Authority and new permanent drainage &stormwater management reserve areas being created through the property of the Roanoke County Board of Supervisors, Tax Map #038.16-01-07 Roanoke County, Virginia", prepared by Lumsden Associates PC, dated May 11, 2010; and WHEREAS, the proposed designation of this certain reserve area for purposes of stormwater management, access and maintenance, will serve the interests of the public and is necessary for the public health, safety and welfare of the citizens of Roanoke County. THEREFORE, BE IT RESOLVED bythe Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 2 1. That pursuant to the provisions of Section 10.1-1701 of the Code of Virginia, the County of Roanoke, as a public body defined in Section 10.1-1700 of said Code, may acquire and designate property to be retained for use as open-space and for the preservation of such real estate. A reading of this resolution was held on May 25, 2010. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be restricted and preserved for public uses shall be permanently reserved and dedicated in connection with the construction of Roanoke County's North County Fire Station #1. 3. That the recordation of a permanent deed restriction for purposes of designating and setting apart a stormwater management, access and maintenance area, as the reserve area designated on the above-mentioned map, on the County's property (Tax Map #038.16-01-07.00) on which is located the North County Fire Station #1, is hereby authorized and approved. 4. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this deed restriction, all of which shall be on form approved by the County Attorney. 5. That this resolution shall be effective on and from the date of its adoption. 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ITEM NO. ~ ` ~ ~-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: May 25, 2010 Request to approve an amendment to the policy for the use of the Roanoke County Administration Center Board of Supervisors meeting room Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At a work session on May 11, 2010, the Board of Supervisors discussed amending the policy for the use of the Roanoke County Board of Supervisors meeting room. Several approaches and revisions were discussed, including a total ban on all non- governmental uses, as well as increasing the fee and requiring a deposit from non- governmental users. Based upon the discussion of the Board during this work session, staff has prepared amendments to this policy. These draft amendments are attached for your review. STAFF RECOMMENDATION: None ROANOKE COUNTY BOARD OF SUPERVISORS MEETING ROOM RENTAL AND USE POLICY PROCESS FOR RENTAL AND USE OF THE BOARD OF SUPERVISORS MEETING ROOM 1Sr FLOOR 1. Permitted Users (in order of priority) and Fee Schedule: A. Board of Supervisors of Roanoke County -No Fee 6. Roanoke County: Departments, Employees, Agencies, Committees, and Commissions -No Fee C. State and Federal Government: Officials and Agencies -No Fee I'1 Alnn_rrn~iornmon il~i ir~l Dnli~nl Dolirrini i~ nnrl RrJi ir+n ' nnl , Ur , , , (_`rni ins /~r~nlin~ n I~lor+o~~~rvl _~~flll'ln~i R If ~n~i nlnn_rrn~iornmon~nl i i~o ov nrl 1 rl•rlrl n m nn nrlrli ' nnl nor . , Ta~aar hni it boo ~eiill ho r+h~rrrorl _~~fl/hni it 2. Permitted Uses As Approved by the Board of Supervisors: A. No other uses are permitted. R• If ~n~i Cn~~~orinn i ieo ov~onrle ho~innrl 1 v.(1(1 r~•m ~n~T ' nil nor ., hni it foo ~nrill ho r+h~rrrorl _~~(1/hni it 3. Prohibited Uses: A. Commercial uses 6. Fund Raising uses 4. No smoking, alcoholic beverages, drinks or food are allowed. 5 (_`rni ire pro nn~ fn nh~rrro ~rlmieeinn nr ~el~ fnr rlnn~tinne ~~ ~n~i moo~inrr. Admission may not be charged to attend any meeting. h,.~t~t~t~e-e~t~ ~ ~t~e~ 7• ~nr~a~inn~ r+nn ho nh~ninorl h~i nnn~~G i~~~~~lorU'~ (lffir+o ~~ 7727Mti nr hnenrnnnnUonni ink nin rrn~i ~~ ~ Policy for use of the Board 1 of Supervisors Meeting Room Amended 5/25/2010 S~, nloi~~~o n~mo nnr m° nrlrJro~~ of m° G?n~nnUo ~`ni in~v ~rl~Jt~ ' n ~`on~~ m~~i ho i i~orl n~ ~~T rJro~~ nr ho~rJrvi i~r ~i nrrr~~~~ No organization outside of the Roanoke County government may use the name or address of the RCA C as its official address or headquarters. g nrn"„~,+,,,,,~. Permitted Users holding meetings assume responsibility for any damage to room or contents. The room must be left in a neat and orderly condition. If additional cleanup is required, the organization will be notified and charged for this service. The Permitted Userwill indemnify and hold harmless Roanoke County from any and all claims for damages or injuries arising out of the use of the Board Meeting Room. 10. No additional furniture or equipment other than that situated in the Board Meeting Room isto be usedwithoutapproval. The room isto be usedforcongregational seating only. 11. Use of other equipment is considered a special request and permission must be granted in advance. '17. If m° I~Inn_nn~iornmon~~l o~ion~ ~II'1 nr `~l i~ hold hofnro nr of hni ire ~S~ ~.m, i in~il ~ r~.m 1 of tFiti°--r~irlJt~ ' n ~'on~~,-~~tnrli~l ~oniir+o~ ~e~ill ho nrrnnrrorl fnr nnrl r»irl ~n G?n~nnUo ~`ni in~~i (_`onor~l Coniir+o~ I'lannr one n~ ~~~~ 13. The person requesting the permit for use of the Board Meeting Room assumes the responsibility for adherence to "Regulations and Rulesfor UseoftheBoard Meeting Room", and either that person or a person especially designated will be present during the time requested. 14. These rules are subject to change by the Roanoke County Board of Supervisors. The County Administrator is authorized by the Board to develop rules and regulations concerning the use, scheduling, and operation of the Board Meeting Room. 15. SPECIAL NOTE: The Roanoke County Board of Supervisors reserves the rightto alter or amend any previously approved or scheduled use of the Community room for governmental purposes. 16. Due to the limited spaces in the RCAC parking lot, use of the Board Meeting Room may be denied based on the parking requirements of the requesting organization. Policy for use of the Board 2 of Supervisors Meeting Room Amended 5/25/2010 PROCESS FOR RENTAL AND USE FOR OTHER RCAC MEETING/TRAINING ROOMS (LOCATED ON THE 4rH FLOOR OF THE RCA C~ 1. Permitted Users (in order of priority) and Fee Schedule: A. Board of Supervisors of Roanoke County B. Roanoke County: Departments maybe scheduled using Groupwise or by contacting the County Administrator's Executive Secretary at 772.2004 C. Agencies, Committees and Commissions (application required) D. Joint training sessions with other local governments, State and Federal agencies (application required) E. State and Federal government agencies which may conduct events or hearings that serve Roanoke County residents (application required) 2. No other uses are permitted. -No Fee -No Fee -No Fee -No Fee -No Fee 3. An application will be required of all except the Board of Supervisors and County department uses. 4. Applications can be obtained by contacting the following: Roanoke County Board of Supervisors 5204 Bernard Drive, P. 0. Box 29800 Roanoke, VA 24018-0798 Phone: 540.772.2005 5. No organization outside of the Roanoke County government may use the name or address of the RCA C as its official address or headquarters. Roanoke County Administration Center (RCAC) 5204 Bernard Drive, Roanoke, VA 24018 Mailing address: P. 0. Box 29800, Roanoke, VA 24018-0798 Telephone: 540-772-2005 Fax: 540-772-2193 Policy for use of the Board 3 of Supervisors Meeting Room Amended 5/25/2010 ACTION N0. ITEM N0. J ~ ~~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 2010 AGENDA ITEM: SUBMITTED BY: Ordinance amending Chapter 2 "Administration" of the Roanoke County Code by the adop#ion of a new, section 2-10 "Assessment of Court Coststo Support Local Criminal Justice Training Academy" Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This ordinance imposes a $5.00 fee on a variety of criminal and traffic cases to support the County's independent criminal justice academy. Last yearthe Board of Supervisors adopted a legislative program forthe 2010 session of the Virginia General Assembly. One item of this program was to seek an amendment to Section 9.1-106 of the State Code to authorize the County to impose a fee to support its independent criminal justice academy. Delegate Onzlee Ware agreed to patron this legislation on behalf of the County. House Bill 368 passed the GeneralAssemblyandwas signed into law by the Governor. Chief Lavinder reports that there are approximately 17,000 traffic and 4,000 criminal cases annually. Adjusting for rates of conviction and payment by defendants, it is estimated that a $5.00 fee could generate $50,000 to $75,000 annually. These proceeds can only be used to support the locality's certified independent criminal justice academy. A survey of other localities with independent academies revealed that the local fee imposed for this purpose ranges from $1.00 per case to $5.00 per case. The first reading of this ordinance is scheduled for May25, 2010. Since this ordinance is imposing a fee, it is recommended that a public hearing be scheduled for the second Page 1 of 2 reading of this ordinance. It is proposed that the second reading and public hearing be scheduled for June 22, 2010. If the Board approves this ordinance at first reading, then notices will be published in the newspaper advertising this second reading and public hearing. FISCAL IMPACT: It is estimated that a $5.00 fee will generate $50,000 to $75,000 annually. The proceeds shall only be used to support the independent criminal justice academy. STAFF RECOMMENDATION: It is recommended that the Board approve the first reading of this ordinance and schedule the second reading and public hearing for June 22, 2010. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 2010 ORDINANCE AMENDING CHAPTER 2 - "ADMINISTRATION" OF THE ROANOKE COUNTY CODE BY THE ADOPTION OF A NEW SECTION 2-10 - "ASSESSMENT OF COURT COSTS TO SUPPORT LOCAL CRIMINAL JUSTICE TRAINING ACADEMY" WHEREAS, the 2010 session of the Virginia General Assembly adopted an amendment to Section 9.1-106 of the Code of Virginia authorizing Roanoke County to impose a fee to support its local independent criminal justice training academy; and WHEREAS, the Board of Supervisors of Roanoke County finds that the assessment of this fee will benefit the citizens of Roanoke County by providing for the training of its police officers and sheriff's deputies, thereby enhancing the public health, safety and welfare of the County and its citizens; and, WHEREAS, the first reading of this ordinance was held on May 25, 2010, and the second reading and public hearing was held on June 22, 2010. BE IT ORDAINED By the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 2 -Administration of the County Code be amended by the adoption of the following new section: Section 2-10. Assessment of court costs to support local criminal justice training academy. ~a) In addition to any other fees imposed by law there is hereby imposed in every criminal or traffic case in which costs are assessable pursuant to Code of Virginia, §§ 16.1-69.48:1, 17.1-275.1, 17.1-275.2, 17.1-275.3, 17.1-275.4, 17.1-275.7, 17.1- 275.8, or 17.1-275.9. an additional fee of Five Dollars ($5.00) to support the County's criminal justice training academy. The clerks of the district and circuit courts shall charge and collect this assessment as a part of the fees taxed as costs. Page 1 of 2 ~b~ After collection by the clerk of the court in which the case is heard, the assessment shall be remitted to the county treasurer and held subject to appropriation by the board of supervisors to support the county's criminal justice training academy, in accordance with section 9.1-106 of the Code of Virginia. 2. That this ordinance shall be effective from and after July 1, 2010. Page2of2 ACTION NO. ITEM NO. ~~ AT A REGULAR MEETIN+~ OF THE BOARQ OF SUPERV~1SgRS OF ROANO~'KE COUNTY', VIRGINIA HELQ AT THE ROANO~tE COUNTY` A©MINISTRATION CENTER MEETING DATE: May 25, 2g1o AGENDA ITEMS Ordinance authorizing conveyance of an easement to Appalachian Power Company fora ~3~ kV electric transmissionline across property owned by the Board of Supervisors -Roanoke County Administration Center SI~BMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMIN~ISTRATC~R~S CaMMENTS: SUMMARYC~F INFORMATION: This ordinance authorizes the conveyance of a variable width easement to Appalachian Paver Company across the rear portion of the parking lot at the Roanoke County Administration Center. This easement is far the construction of a new X38 kV electric transmission line defined as the Sunscape Line. This easement is more fully shown on the attached Drawing Number E-5-19. The County will be able to park within the easement and under the transmission 'line and to use the durnpster in its current location. Appalachian Power Company has offered the County $15o,~go for this easement. In addition, it agreed to provide the County with a right of first refusal to acquire an adjoining parcel of real estate identified as Tax Map ~7.~O1-~-7 ante the building on that parcel is demolished and the site restored to grass with existing asphalt to remain. In orderto expeditethis project, Appalachian Power Company is requesting the execution of a right-of-way and easement by June ~, 200. The Roanoke County Charter provides that the acquisition or conveyance of real estate be accomplished by ordinance, and that an ordinance requires two separate readings. However, the Charter also provides that the second reading of an ordinance may be waived upon a 4l5ths vote of the Board of Supervisors. Page ~ of Z FISCAL IMPACT: Upon receipt of the $150,000 from Appalachian Power Company for an easement across the rear portion of the parking lot at the Roanoke County Administration Center, appropriate the funds to minor County capital. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the attached ordinance; waive the second reading of the ordinance; accept the offer of $150,000 and the right of first refusal from Appalachian Power Company; appropriate the funds of $150,000 upon receipt to minor County capital and authorize the County Administrator or any Assistant County Administrator to execute such documents as may be necessary to accomplish this conveyance. Page 2 of 2 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 25, 2010 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FORA 138 kV ELECTRIC TRANMISSION LINEACROSS PROPERTYOWNED BYTHE BOARD OF SUPERVISORS - ROANOKE COUNTY ADMINISTRATION CENTER WHEREAS, Appalachian PowerCompany is in the process of developing a new 138 kV electric transmission line defined as the Sunscape Line; and WHEREAS, Appalachian Power Company requires aright-of way and easement for transmission lines on the County's property in order to locate the electric service to facilitate the construction of the new line as depicted on Drawing Number E-S-19; and WHEREAS, the proposed right-of-way will serve the interests of the public and is necessary for the public health, safety and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, theacquisitionand disposition of real estatecan beauthorized only byordinance. A first reading of this ordinance was held on May 25, 2010, and the second reading of this ordinance has been dispensed with since an emergency exists, upon a 4l5ths vote of the members of the Board. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power Company for the location of electrical service in connection with the construction of the Sunscape Line for the sum of $150,000. In addition, Appalachian Power Company has granted to the County a right of first refusal to acquire a parcel of real estate identified as Tax Map No.87.07-3-7, subject to the existing structure being demolished and an appraisal being conducted. 3. That conveyance to Appalachian Power Company of an easement and right- of-way for transmission lines and related improvements, within the variable width easement area designated on the above-mentioned map, on the County's property (Tax Map No. Page 1 of 2 87.07-3-8) to locate the electric service in connection with the construction of the Sunscape Line is hereby authorized and approved. 4. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. 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ITEM NVr ~ ~ AT A REGULAR MEETING GF ThiE B+CARD aF SUPERVISORS C}F RUANaI~CE CGUNTY, VIRGINIA FIELD ATTNE RGAiNOKE COUNTYAD INISTRATIGN CENTER MEETING QATE: AGENDA ITEM SUBMITTEa BYE APPRVV~ED ~Y May2~5, 2Q1Q Ordinance authorizing conveyance of a ZO' waterline easement to the Western Virginia Water Authority for a water line across property owned by the Board of Supervisors at the , North County Fire Station #1, I~l pins Magisterial District Joseph B~ Gbenshain Senior Assistant County Attorney B. Clayton Good~n~an 111 County Administrator CyUNTY ADMIN'ISTRATVR'S ~GMMENTS SUMMARY OF INFVRMATIVN This is the first reading of an ordinance that dedicates a waterline easement through the North County Fire Station #1 property in order for the Western Virginia Water Authority ~WVWA} to provide the water service required for the North County Fire Station #1 on I~ershberger Road in the Hollins Magisterial District A plat prepared by Lumsden Associates, P,C. showing the location of this easement vn the North County Fire Station property, designated "Plat showing new 20' waterline easement to be granted to the Western Virginia Water Authority and new permanent drainage ~ stormwater r~anagement reserve areas being created through the property of the Roanoke County Board of Supervisors, Tax #Q38.1Q-D1-Q7.QQ, Roanoke County, Virginia", dated May 11, 2v11, is attached, Second reading gill be held dune $, 2Q1Q. FISCAL IMPACT: Nv fiscal impact to Roanoke County is anticipated. Page ~ of 2 ALTERNATIVES: 1. Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents forconveyance ofthe permanenteasementof Roanoke County property as requested by Western Virginia Water Authority (VIJVWA}. 2. Decline to adopt the proposed ordinance, STAFF RECOMMENDATION: County staff recommends thatthe Board of Supervisors adoptthe proposed ordinance as provided in Alternative 1. Page2of2 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 25, 2010 ORDINANCE AUTHORIZING CONVEYANCE OF A 20' WATERLINE EASEMENT TO THE WESTERN VIRGINIA WATER AUTHORITY FOR A WATERLINE ACROSS PROPERTY OWNED BY THE BOARD OF SUPERVISORS AT THE NORTH COUNTY FIRE STATION #1, HOLLINS MAGISTERIAL DISTRICT WHEREAS, Roanoke County has constructed a new North County Fire Station Building located on Hershberger Road; and WHEREAS, the Western Virginia Water Authority (WVWA) requires aright-of-way and easement fora waterline on the County's property to provide water service to the site as shown on the plat entitled "Plat showing new 20' waterline easement to be granted to the Western Virginia Water Authority and new permanent drainage & stormwater management reserve areas being created through the property of the Roanoke County Board of Supervisors, Tax #038.16-01-07.00, Roanoke County, Virginia", prepared by Lumsden Associates PC, dated May 11, 2010; and WHEREAS, the proposed right-of-way will serve the interests of the public and is necessary for the public health, safety and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, theacquisitionand disposition of real estatecan beauthorized onlybyordinance. Afirst reading of this ordinance was held on May 25, 2010, and a second reading was held on June 8, 2010. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is hereby made available forother public uses by conveyance to WVWAforthe provision of water service in connection with the North County Fire Station #1. 3. That donation to WVWAof an easement and right-of-way fora waterline and related improvements, within theeasementareadesignated onthe above-mentioned map, on the County's property (Tax Map No. 038.16-01-07.00) to provide water service to the Page 1 of 2 North County Fire Station #1 is hereby authorized and approved. 4. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. 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ITEM NO. ~- AT A REGULAR MEETING OF THE BOARa CAF SUPERVISaRS OF RaAN(~KE COUNTY, VIRGINIA HELa AT THE R~JANGKE CQUNTY ADMINISTRATIGN CENTER MEETING DAT~`E: May 25, 2010 AGENDA ITEM: Resolution adopting the fiscal year including the fiscal years 2011-2015 Plan, for Roanoke County, Virginia SUBMITTED BY: APPROVED BY: Brent Robertson airectvr of Management and Budget B. Clayton Goodman III a~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 2010-2011 budget, Capital Improvement Attached is a resolution approving the fiscal year 2010-2.011 budgetfor ~Roanvke County, Virginia. This resolution is detailed byfund and includes unappropriated balances fvrthe General Government Fund, The Schvvl's budget is included in the overall County budget as presented in the attached resvlutivn. The figures presented for adoption have been developed by staff from budget work sessivnswith the Beard of Supervisors. The proposed budgetwas submittedtvthe Beard and a public hearing on the proposed budget was held vn April 2?, 2010. Prepared in cvnj~u~nctivn with the fiscal years 2010-2011 budget, the fiscal years 2011-2015 Capital Improvements Plan ~CIP~ is included~~ as part of this resvlutivn. The CIP summary is attached. Can April 2l, 2010, therewas a public hearing tv secure citizen cvmmentson the County°s fiscal year 2011-2015 CIP. The adoption of this document does not represent an appropriation of funds. The adoption of the budget is being requested to fulfill our legal requirements of adopting and then having a first and second reading of the appropriation ordinance before July 1, 2010, and tv allow adequate time for County and School staff tv prepare and disburse employment contracts, institute pay changes, and other administrative tasks necessary for Page 1 of 2 final budget implementation. Approval of the County budget is for informative and fiscal planning purposes only and does not actually commit orappropriate funds forexpenditure. The commitmentof funds will not occur until the second reading and approval of the fiscal years 2010-2011 appropriation ordinance. STAFF RECOMMENDATION: Staff recommends adoption of the fiscal year 2010-2011 budget and fiscal years 2011- 2015Capital Improvement Plan. Page 2 of 2 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 2010 RESOLUTION APPROVING THE FISCAL YEAR 2010-2011 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.2-2506 of the State Code, and the public hearing as required thereon was held on April 27, 2010. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for fiscal year 2010-2011 for Roanoke County, Virginia, as shown on the attached Schedules. 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. County of Roanoke Adopted FY 2010-2011 Budget May 25, 2010 Revenue Estimates Amount General Fund General Government General Property Taxes $ 119,260,000 Local Sales Tax 8,560,000 Telecommunications Tax 3,900,000 Business License Tax 5,440,000 Bank Franchise Tax 375,000 Utility Consumer Tax 3,661,250 Motor Vehicle License Tax 1,910,000 Recordation/Conveyance Tax 1,247,000 Meals Tax 3,430,000 HoteUMotel Tax 935,000 Other Local Taxes 626,000 Permits, Fees & Licenses 508,600 Fines and Forfeitures 858,000 Interest Income 355,000 Charges for Services 3,122,750 Commonwealth 8,424,119 Federal 3,490,000 Other 1,681,738 Total General Government 167,784,457 Communications & Information Technology 7,426,475 Comprehensive Services 6,928,000 Law Library 46,648 Public Works Projects 130,359 S B & T Building 444,580 Recreation Fee Class 4,349,904 Criminal Justice Academy 202,212 County Garage 2,305,550 Total General Fund 189,618,185 Debt Service Fund -County 8,014,835 Capital Projects Fund 5,930,091 Internal Service Fund 1,273,583 School Operating Fund 128,821,750 School Nutrition Fund 5,612,000 School Debt Service Fund 14,045,634 School Grants Fund 5,256,311 School Capital Fund 885,933 School Textbook Fund 913,074 School Bus Fund 910,000 School Laptop Insurance Reserve 294,000 Total Revenues All Funds 361,575,396 Less: Transfers (108,815,510} Total Net of Transfers 252,759,886 County of Roanoke Adopted FY 2010-2011 Budget May 25, 2010 Proposed Expenditures General Fund General Government General Administration Constitutional Officers Judicial Administration Management Services Public Safety Community Services Human Services Non-Departmental Transfers to School Operating Fund Transfers to School Insurance -Dental Transfers to (from} Capital Fund Transfers to Debt Service Fund Transfer to Public Works Projects Transfer to Comprehensive Services Other Total General Government Communications and Information Technology Comprehensive Services Law Library Public Works Projects S B & T Building Recreation Fee Class Criminal Justice Academy County Garage Total General Fund Debt Service Fund -County Capital Projects Fund Internal Service Fund School Operating Fund School Nutrition Fund School Debt Fund School Grants Fund School Capital Fund School Textbook Fund School Bus Fund School Laptop Insurance Reserve Total Expenditures All Funds Less: Transfers Total Net of Transfers Amount 3,043,350 12,935,334 861,232 3,308,123 23,585,529 11,381,997 18,489,030 10,586,967 63,066,059 477,299 (1,695,451) 17,327,207 130,359 3,253,000 1,034,422 167,784,457 7,426,475 6,928,000 46,648 130,359 444,580 4,349,904 202,212 2,305,550 189,618,185 8,014,835 5,930,091 1,273,583 128,821,750 5,612,000 14,045,634 5,256,311 885,933 913,074 910,000 294,000 361,575,396 (108,815,510) 252,759,886 In addition to the above revenues and expenditures, $2,000,000 from the Unappropriated Balance is appropriated to a Reserve for Contingency for unanticipated or emergency expenditures; and funds allocated to the Unappropriated Fund Balance must be appropriated by the Board of Supervisors before such funds may be expended. to L O nL L.L N O N ~ ~ O ~ ~~ O . to ~ Q ~ to oU U~ r O N I r r N LL +~ 0 0 0 0 0 0 o p N G1 ~~ O ~ O O O (D O O O O N tD O O ~w a ~ N o o ~ ~ ~ N N ~ N o0 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ M ~ ~ ~ O O O O O O O O O N C1 t0 O O ~ ~ N O O O O 01 t0 O ~ a~ o o ~ ~ M ~ r 0 M ~ r ~ N ~ ~ 00 ~ N ~ ~ M N ~ ~~ ~ o .. .~ 0 ... .~ 0 0 0 O O O ~ o In ~ O ~ ~ ff} ~{} O ~ r N ~ ~ o .. .~ 0 .~ .~ 0 p 0 0 0 ~ N O O O O M ~ o ~ ~ ~ ~ ~ ~ ~ w N ~ ~ ~ ~ ~ ~ M O O O N O ~ N ~ o 0 0 00 o N o 0 0 ~ °o ~ N ~ ~ ~ ~ ~ M ~ N ~ ~ ~ N o 0 0 o m o ~ ~ 0 0 0 o m o ~ p o 0 0 0 00 0 ~ N ~ o 0 0 o c~ o O r ~ 64 ~ ~-} ~ 6F} ~ 6F} ~ ~ N ~g ~ p N ~ ~ ~ ., ~ ., N r r O 0 O ~ ~ ~ O 0 N o O ~ rn N ~ O ~ ~ ~ N ~ ~ ~ •~• N o ~ 0 o 0 0 0 0 0 0 0 0 ~ ~ i O O O O ~ ~ ~ ~ C N °o ~ ~ ~ o C } ~ ~ 00 ~ In ~ I` ~ ~ ~ O ~ ~ ~ t0 L ~ 64 {f} Ef-} Ef-} Ef-} Q ,0 ~ ~ a N ~ O ~ r ~` ~ O O ~ ~ O V ~ ~ ~ o m ~ a~ E ~ ~ ~ , '~ ~ ~ U .O ~ 0 ~ (A U N ~ ~ +r N a o ~ ~ m J p = ~ ; 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ITEM NO. F" z. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF RC}ANOKE COUNTY, VIRGINIA HELD AT THE ROANOK~E COUNTY ADMINISTRATION CENTER IVIEETI~VG DATE: AGENDA ITEM: SUBMITTEa BY: APPR©VEa ~Y: May 25, 2010 Ordinance appropriating funds far the fiscal year 2010-2011 budget Brent Robertson Director of Management and Budget B. Clayton Gaadman III County Admnistrata~r COUNTY AUMINl5TRATGI~'S CGMMENTS: ~UMI~ARY GF INFURMATIC~N: The fiscal year ~FY~ 2010-2011.. budget was presented to the Board of Supervisors an April 1 ~, 201 n. A budget public hearing was he~ld~~~ on April 10, 2009 to receive written and oral comment from the public concerning the proposed budget and FY 2011-2015 Capital Improvements Program. Attached for your approval is the Budget Appropriation Ordinance for FY 2010-2011. The total County budget is X301,575,396. This includes all inter-fund and intro-fund transfers. The budget net of transfers is X252,759,886. There has been a change to the Appropriation Ordinance since the first reading was held on May 11, 2010. At a work session held subsequent to the first reading later that evening an May 11, 2010, the Board of Supervisors reached consensus on increasing contributions to several outside agencies by a total of $20,152. Original deliberations on outside agency funding included reductions to several agencies that was greater than initial targeted reductions of 1 ~0 percent.. Upon reconsideration, the Board adjusted contributions to the following agencies so that FY 2010-2011 contributions represent approximately a 10 percent reduction from FY09-10 funding levels: Page 1 of 2 Center in the Square $8,800 Virginia Amateur Sports 8,080 Roanoke Regional Partnership 9,362 Greenways Commission 520 $26,762 STAFF RECOMMENDATION: The formatof the appropriation ordinance conformstothe reporting basis used atyear-end in the Comprehensive Annual Financial Report. This presentation allows the same level of budget comparison as is required by Generally Accepted Accounting Principles for financial reporting purposes. This format will also consistently apply the appropriation on a fund basis for County Funds as has been used to appropriate School funds in the past. Staff recommends approval of the second reading of the 2010-2011 fiscal year budget appropriation ordinance. Staff also recommends approval of the attached Classification Plan forfiscal year 2010-2011. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 2010 ORDINANCE APPROPRIATING FUNDS FOR THE FISCAL YEAR 2010- 2011 BUDGET WHEREAS, upon notice duly published in the newspaper, a public hearing was held on April 27, 2010, concerning the adoption of the annual budget for Roanoke County for fiscal year 2010-2011; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 25, 2010, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 11, 2010, and the second reading of this ordinance was held on May 25, 2010, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2010, and ending June 30, 2011, for the functions and purposes indicated: County of Roanoke Adopted FY 2010-2011 Budget May 25, 2010 Revenues: General Fund: General Government $ 167,784,457 Communications & Information Technology 7,426,475 Comprehensive Services 6,928,000 Law Library 46,648 Public Works Projects 130,359 SB&T-Social Services Building 444,580 Recreation Fee Class 4,349,904 Criminal Justic Academy 202,212 County Garage 2,305,550 Total General Fund $ 189,618,185 Debt Service Fund -County $ 8,014,835 Capital Projects Fund 5,930,091 Total Capital Projects Fund $ 5,930,091 Internal Service Fund -Risk Management $ 1,273,583 School Funds: Operating $ 128,821,750 Nutrition 5,612,000 Capital 885,933 Debt 14,045,634 Bus 910,000 Laptop Insurance Reserve 294,000 Grant 5,256,311 Textbook 913,074 Total School Fund $ 156,738,702 Total All Funds $ 361,575,396 County of Roanoke Adopted FY 2010-2011 Budget May 25, 2010 Expenditures General Government: General Administration Board of Supervisors $ 277,709 County Administrator 281,926 Public Information 329,693 Asst. Co. Administrators 350,230 Human Resources 719,736 County Attorney 546,619 Economic Development 537,437 Total General Administration $ 3,043,350 Constitutional Officers Treasurer $ 811,538 Commonwealth Attorney 1,014,350 Commissioner of the Revenue 767,471 Clerk of the Circuit Court 1,031,864 Sheriff s Office 9,310,111 Total Constitutional Officers $ 12,935,334 Judicial Administration Circuit Court $ 237,972 General District Court 69,940 Magistrate 1,590 J & DR Court 16,586 Court Service Unit 535,144 Total Judicial Administration $ 861,232 Management Services Real Estate Assessments $ 905,939 Finance 1,209,751 Public Transportation 525,000 Management and Budget 276,893 Procurement Services 390,540 Total Management Services $ 3,308,123 County of Roanoke Adopted FY 2010-2011 Budget May 25, 2010 Public Safety Police $ 10,897,499 Fire and Rescue 12,688,030 Total Public Safety $ 23,585,529 Community Services General Services $ 1,129,578 Solid Waste 4,565,034 Community Development 4,358,353 Building Maintenance 1,329,032 Total Community Services $ 11,381,997 Human Services Grounds Maintenance $ 2,151,718 Parks and Recreation 2,226,415 Public Health 500,358 Social Services 9,190,884 Contributions-Human Service, Cultural, Tourism,Dues 1,068,537 Library 2,979,341 VA Cooperative Extension 84,382 Elections 287,395 Total Human Services $ 18,489,030 Non-Departmental Employee Benefits $ 2,413,760 Miscellaneous 1,566,500 Internal Service Charges 6,606,707 Total Non-Departmental $ 10,586,967 County of Roanoke Adopted FY 2010-2011 Budget May 25, 2010 Transfers to Other Funds Transfer to Debt -General & Schools $ 17,327,207 Transfer to (from) Capital (1,695,451) Transfer to Schools 63,066,059 Transfer to Schools -Dental Insurance 477,299 Transfer to Public Works Projects 130,359 Transfer to Internal Services 934,422 Transfer to Comprehensive Services 3,253,000 Total Transfers to Other Funds $ 83,492,895 Unappropriated Balance Board Contingency $ 100,000 Total General Government $ 167,784,457 Communications & Information Technology $ 7,426,475 Comprehensive Services $ 6,928,000 Law Library $ 46,648 Public Works Projects $ 130,359 SB&T-Social Services Building $ 444,580 Recreation Fee Class $ 4,349,904 Criminal Justice Academy $ 202,212 County Garage $ 2,305,550 Total General Fund $ 189,618,185 Debt Service Fund -County $ 8,014,835 Capital Projects Fund $ 5,930,091 Internal Services Fund -Risk Management $ 1,273,583 School Funds: Operating $ 128,821,750 Nutrition 5,612,000 Capital 885,933 County of Roanoke Adopted FY 2010-2011 Budget May 25, 2010 Debt 14,045,634 Bus 910,000 Laptop Insurance Reserve 294,000 Grant 5,256,311 Text Book 913,074 Total School Funds $ 156,738,702 Total All Funds $ 361,575,396 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 2010, are re-appropriated to the 2010-2011 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 2010, and appropriations in the 2010- 2011 budget. 5. That all school fund appropriations remaining at the end of the 2009-2010 fiscal year not lapse but shall be appropriated to the School Capital Fund in fiscal year 2010-2011 as follows: a) Two-thirds of the year-end balance in the school operating fund will be allocated to the Major School Capital Reserve; b) One-third of the year-end balance in the school operating fund, not to exceed $1,000,000, will be allocated to the Minor School Capital Reserve; c) If the one-third allocation to the Minor School Capital Reserve exceeds $1,000,000, the excess will be added to the Major School Capital Reserve. 6. That all General Fund unexpended appropriations at the end of the 2009- 2010 fiscal year not lapse but shall be re-appropriated, as provided by Resolution 122104-4, as follows: a) 40 percent of these unexpended appropriations shall be transferred to the un-appropriated Minor County Capital Fund Reserve; b) 60 percent of these unexpended appropriations shall be re- appropriated to the same department for expenditure in fiscal year 2010-2011. 7. That all General Fund revenues collected in excess of appropriated revenues shall be re-appropriated, as provided by Resolution 122104-5, as follows: a) Revenues in excess of budget will first be allocated to the General Fund Un-appropriated Balance, until the maximum amount for the current year is met, as specified in the General Fund Unappropriated Balance Policy, as adopted by Resolution 122104-2; b) The remainder of revenues in excess of budget will then be allocated to the Major County Capital Fund Reserve. 8. Rescue fees collected by the Fire and Rescue Department in excess of budgeted amounts will be re-appropriated and allocated to the Fire and Rescue Capital Reserve. 9. That two million dollars from the Unappropriated Fund Balance is hereby appropriated to a Reserve for Contingency for unanticipated or emergency expenditures that may arise during the 2010-2011 fiscal year; and money allocated to the Reserve for Contingency must be appropriated by the Board of Supervisors before such money may be expended. 10. 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O . f` . ~ . ~ . ~ . ~ . ~ . ~ . ~ . f` . O . N . C4 . O . ~ . ~ . 00 . ~ . (~ . (~ . (~ . ~ . C4 . O . ~ . ~ . N . ~ . Q ('~ ('~ ~ ~ ~ (0 I` 00 O O ~ N ('~ ~ ~ I` 00 O ~ ('~ ~ (0 00 O N ~ (0 00 ~ 00 ~ ~ _ ~ ~ ~ ~ ~ ~ ~ ~ ~ N N N N N N N N c~ c~ c~ c~ c~ c~ ~ ~ ~ ~ ~ ~ ~ C4 C4 J Q ~ (D O O O O O (D N O N O ~ ~ c~ f ` N 00 ~ f ` ~ ~ ~ O N (D ~ ~ ~ f ` ~ ('~ ~ ~ ~ O ~ N O f ` ~ (D ~ O (D 00 O ('~ N ~ O N ~ O ~ (D N (D ao ~ ~ ~ ~ 00 0 N ~ f` ~ C4 ~ f` ~ N ~ O ~ N ~ O ~ O f` C4 f` oO N f` ~ c~ c~ O C4 ~ f` z N ~ ~ C4 f` O O N c~ ~ f` O ~ ~ ~ f` O N ~ f` O ~ C4 O c~ f` ~ ~ c~ 00 c~ 00 Q N N N N N N ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ C4 C4 C4 f~ f~ f~ 00 00 O O O O ~ 00 ~ ~ C4 00 ~ ~ O ~ ~ O ~ ~ f ~ (~ ~ O f ~ C4 ('~ ('~ 00 O O N 00 ~ (~ O f ~ 00 00 J ~ N O N ~ O ~ ~ N ~ (D O c~ ~ c~ O (D ~ ~ ~ ~ (D O ~ O ~ ~ 00 N ~ (D (~ ~ (D O ~ O ~ ~ 00 f` f~ (D ~ N f~ ~ ~ (D (~ ~ ~ N f~ ao ~ ~ ~ f` ~ ~ (~ O (~ O ~ O ~ ~ f` (~ O f` ~ N O O 00 f` f` f` 00 O ~ ~ f` ~ C4 ~ f` ~ N O O ~ ~ 00 N Q O ~ N N (~ ~ ~ ~ C4 f` f` 00 O O ~ N (~ ~ C4 f` O O N (~ ~ f` O ~ ~ f` O N _ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ N N N N N N N N c~ c~ c~ c~ c~ c~ ~ ~ ~ ~ ~ Q ~ f~ ('~ O ~ f~ N ('~ ~ ~ ~ ~ ('~ 00 O ('~ ~ O ~ N O N (~ ~ (~ O ~ (D (D ~ O O (~ (D ~ O ~ N I` O O O N (D (D ~ ('~ ~ ('~ ('~ (D (D ('~ 00 ~ ~ ('~ 00 I` ~ O (D O ~ I` z ~ c~ c~ c~ ~ ~ f~ O N C4 O ~ ~ f~ ~ c~ N N c~ ~ O c~ O C4 ~ ~ ~ 00 N o0 C4 C4 00 O O ~ N (~ ~ ~ f ` 00 O ~ (~ ~ C4 00 O N ~ C4 00 ~ (~ C4 O N ~ 00 N ~ O ~ Q ~ ~ N N N N N N N N ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ C4 C4 C4 f~ f~ f~ 00 J N (' ~ f~ ~ C 4 (~ O O ~ ~ O ~ ~ C 4 C 4 ~ ~ O ~ ~ ~ ~ ~ ~ ~ C 4 ~ N N ~ O ~ ~ ~ I` N ~ O ~ I` ('~ ~ 00 I` ('~ I` (D O ~ ~ 00 ~ O O 00 ~ ~ ~ O ~ 00 N O ~ (D ~ N ('~ O O O ~ ~ O O ~ (D N 00 o0 f ~ ~ 00 ~ ~ O O ~ (D 00 O ~ (D N ~ ~ ~ ~ N f ~ . c~ . 0 0 . ~ . O . f ~ . ~ . ~ . O . f ~ . ~ . ~ . c~ . c~ . c~ . c~ . ~ . C4 . O . N . ~ . O . ~ . O . f ~ . ~ . c~ . N . 0 0 O ' O O O ~ ~ N ('~ ('~ ~ ~ ~ C4 f ~ 00 O O ~ N ('~ ~ ~ f ~ 00 O ~ (~ ~ C4 00 O = ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ N N N N N N N N c~ c~ c~ c~ c~ c~ ~ W a ~ 0 0 ~ ~ ~ N ~ ('~ ~ ~ ~ ~ ~ C4 ~ f~ ~ 00 ~ O ~ O N ~ N N N ('~ N ~ N ~ N C4 N f~ N 00 N O N O c~ ~ c~ N c~ ('~ c~ ~ c~ ~ c~ C4 c~ f~ c~ 00 c~ O c~ O ~ Q ACTION N0. ITEM N0. ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 25, 2010 Appointments to committees, commissions and boards Becky R. Meador Clerk to the Board B. Clayton Goodman III County Administrator ~- COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Parks, Recreation and Tourism Advisory Commission (appointed by District The three-year term of Tim K. Guilliams, representing the Vinton Magisterial District, will expire on June 30, 2010. Page 1 of 1 H ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 2010 RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H-CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: Thatthe certain section of the agenda of the Board of Supervisors for May 25, 2010, designated as Item H -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4 inclusive, as follows: 1. Approval of Minutes -January 12, 2010; January 26, 2010; February 2, 2010; February 9, 2010 2. Confirmation of committee appointments to the Community Policy and Management Team (CPMT); Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board; Court Community Corrections Program Regional Community Criminal Justice Board; Roanoke Valley Detention Commission; Roanoke Valley-Alleghany Regional Commission; Roanoke Valley Regional CableTelevisionCommittee; Virginia's First Regional Industrial Facility Authority; and Western Virginia Water Authority 3. Request to approve an application for an Edward Byrne Memorial Justice Assistance Federal Grant 4. Request to accept and appropriate funds in the amount of $3,000 for reimbursement of the Virginia Incentive Program grant to the Roanoke County Schools ACTION N0. ITEM NO. I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 25, 2010 Confirmation of committee appointments to the Community Policy and Management Team (CPMT); Court Community Corrections Alcohol Safety Action Program (ASAP} Policy Board; Court Community Corrections Program Regional Community Criminal Justice Board; Roanoke Valley Detention Commission; Roanoke Valley-Alleghany Regional Commission; Roanoke Valley Regional Cable Television Committee; Virginia's First Regional Industrial Facility Authority; and Western Virginia Water Authority Becky R. Meador Clerk to the Board B. Clayton Goodman III County Administrator ~'" COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Community Policy and Management Team (CPM~ Following their closed meeting on May 11, 2010, the Board of Supervisors requested that the Clerk contact Rita J. Gliniecki to see if she would be agreeable to serve an additional three-year term. Ms. Gliniecki expressed her willingness to serve. Her new term will expire June 30, 2013. Confirmation of the appointment was placed on the Consent Agenda. Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board During their closed meeting on May 11, 2010, the Board of Supervisors re-appointed Chief of Police J. Ray Lavinder to an additional two-year term, which will expire June 30, 2012. Confirmation of the appointment was placed on the Consent Agenda. Page 1 of 3 Court Community Corrections Program Regional Community Criminal Justice Board During their closed meeting on May 11, 2010, the Board of Supervisors re-appointed Assistant County Administrator Daniel R. O'Donnell to an additional three-year term, which will expire June 30, 2013. Confirmation of the appointment was placed on the Consent Agenda. Roanoke Valley Detention Commission During their closed meeting on May 11, 2010, the Board of Supervisors re-appointed Assistant County Administrator Daniel R. O'Donnell to an additional four-year term, which will expire June 30, 2014. Confirmation of the appointment was placed on the Consent Agenda. Roanoke Valley-Allegheny Regiona'I Commission During their closed meeting on May 11, 2010, the Board of Supervisors re-appointed Charlotte A. Moore to an additional three-year term, which will expire June 30, 2013. Confirmation of the appointment was placed on the Consent Agenda. Following their closed meeting on May 11, 2010, the Board of Supervisors requested that the Clerk contact F. Kevin Hutchins to see if he would be agreeable to serve an additional three-year term. Mr. Hutchins expressed his willingness to serve. His new term will expire June 30, 2013. Confirmation of the appointment was placed on the Consent Agenda. Following their closed meeting on May 11, 2010, the Board of Supervisors requested that the Clerk contact Dean Martin to see if he would be agreeable to serve an additional three- yearterm. Mr. Martin expressed his willingness to serve. His new term will expire June 30, 2013. Confirmation of the appointment was placed on the Consent Agenda. Roanoke Valley Regional Cable Television Committee Following their closed meeting on May 11, 2010, the Board of Supervisors requested that the Clerk contact David Jones to see if he would be agreeable to serve an additional three- yearterm. Mr. Jones expressed his willingness to serve. His new term will expire June 30, 2013. Confirmation of the appointment was placed on the Consent Agenda. Virginia's First Regional Industrial Facility Authority During their closed meeting on May 11, 2010, the Board of Supervisors re-appointed Charlotte A. Moore to an additional four-year term, which will expire June 30, 2014. Confirmation of the appointment was placed on the Consent Agenda. During their closed meeting on May 11, 2010, the Board of Supervisors re-appointed Joseph B. "Butch" Church as an Alternate on the Authority to an additional four-year term, which will expire June 30, 2014. Confirmation of the appointment was placed on the Consent Agenda. Page 2 of 3 Western Virginia Water Authority Following their closed meeting on May 11, 201 ~, the Board of Supervisors requested that the Clerk contact Donald L. Davis to see if he would be agreeable to serve an additional four-yearterrr~~. ~Nlr, Davisexp~ressed hiswilling~nessto serve. Ibis newterm wil~lexpire~June 30, X014. Confirmation of the appointment was placed on the Consent Agenda. Page 3 of 3 ACTI{~N NCB. ITEM NC~i AT A REGULAR MEETING GF THE BGARC (~F SUPERVISORS GF R4ANGKE COUNTY, VIRGINIA HEL'U ATTHE ROANOK~E COUi~T~'ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED Dl(: APPRGVED ~Y: May ~5, ~g10 Request to approve an application for an Edward Byrne Memorial Justice Assistance Federal Grant Janes R. Lavinder Chief of Police B. Clayton Goodman Ill.~,r.~ County Administrator ~~~d~ CGUNTY ADMINISTRATQR"S CGMMENTS: SUMMARY CAF INFaRMATIt7N: The Edward Byrne Memaria~l Justice Assistance Grant program requires notification tv the Board of Superviswrs prier to submission of the application, The Police Department will apply for funding in the amount of $21,99 from the United States Department of Justice, Office of Justice Programs, Bureau of Justice Assistance ~BJA}, Edward Byrne Memaria~l Justice Assistance Grant {JAG} Program fiscal year ~v1 p Local Salicitatian. These funds, if awarded, will be used to enhance law enforcement programs. This grant is good for a period of four years. FISCAL IMPACT: Nv matching funds are required. The grant is in the arnvunt of $21,929 and requires no additional funding from the Bva~~rd of Supervisors. ALTERNATIVES: None STAFF RECGMMENDATI~N: Staff recommends approval of the application for the grant as attached. ANp 4 ~ ~ t,? ~ 3 GRANT PROCESSING REQUEST FORM Department of Finance DATE May ~~ ~~ ~ DEPARTMENT: Police GRANT PROGRAM: Edward Byrne Mem~~al ~~sti~e Aaalatance Gant ~JAG~ P~~ram (Y ~~1 ~ Laval 5~li~itati~n GRAN"I"INS A~EN~~`, AEN~~ G4NTA~T: AEI~~ ~N~NE N~~ BJA GMT l~elpdeal~ -~S~•~~~~~~~~ E~4MPLE OF NUMBER IF FEDERAL GRANT... DFDA # nat listed Dept: Department rat Edt~Calt~n ~A~enc~ Na~ $4~~D~ ~Grar~t Pra~ram Na. PROG~I "TITLE: In~pr~rrerr~ent and Enlan~ement of Law En~or~e~tent Pra~rama FUNDING RE~UE~T: FEDERAL STATE LODAL MATDH OTHER TOTAL REQUEST 1F LOCAL MATDH IS RE~UIRE~D~ ARE FUNDS AVAILABLE IN DEPARTMENT BUDGETS YEN NA ACCOUNT TO'~~IID~I THE I~ATDN WILL BE CODED: NA INDIREDT DOST~~ YIN N AMOUNT ~ REIMBURSEMENT GRANTS YEN Yea FINANCIAL ~ PROGRESS REPORTS PREPARED BY; REQUEST FOR FUNDS SUBMITTED BY: ~ Department Finance Department Finan~~ PROJECT IREDTOR: Lt~ Ste~h~n B. T'~rne~ PHONE; FAQ EMAIL ~»?~T•~~~~ ~44•~~~`•~~~~ st~rn~er~raan~keca~ntyva.~a~ DEPT DIRECTOR OR TI~EIR DESIGNEE SIGNATURE: DATE: APPROVING ~ IBMISSON: i REVIEWED 8 APPROVED BY FINANCE: SIGNATURE: QATE: ~~,t.t~~ V~ItJ»uSP-~~~ REVIEWED & APPROVED BY COUNTY SIGNATURE: DATE: ADMINI5TRATlON: '~ ~ '~~~~~,~~,~ ..C", ,-~$~ Lam, Attachment V'l U..1~EP~~tT~ENT (]~' JUSTICE D~~'IC~" ~]~' ~~~5~~`'E ~R~JG~~'~ D~"~IC~` ~~ ~`~~" ~'U~'T'R~~~"#~ ~ETt.TI~'I~.~TI~I~Y~ REG.~IN~ ~,~B~YIN~; ~EBAR~EI~T, ~U~P~~SI~~i ANI~ ~T~ER RE~~~Q~1~~$ILT~ ~.TT~R; A~ DRIJ~-FR~~ W(~~P"L~A~~ R~EQI~IR.E~~~TS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions fur certification included in the regulations before completing this form. Signature of this form provides far compliance with certification requirements under 28 CFR Part G9. "New Restriction's on Lobbying" and ~ CFR Part fi7, "Government-wide Debarment and Suspension ~1on-procurement} and Government-wide Requirements far Drug-Free workplace ~Crants}." The certif cations shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. z. LC~BB~I~~ As required by Section 1352, Title 3 ~ of the X1.5. Cade, and implemented at 28 CFR .Part ~, far persons entering into a grantor cooperative agreement aver $1 ~fl,~Q~ as defined at 28 CFR Part 69, the app I leant certifies that: (C}Are not presently indicted for ar otherwise criminally ar civiil~, charged by a governmental entity {Federal, State, ar local} with commission of any of the offenses enumerated in paragraph (l)(b} of this certif cation; and (a} No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person far influencing ar attempting to influence an officer ar employee of any agency, a Member afCangress, an officer ar employee ofCangress, ar an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, ar madificatian of any Federal grant ar caaperative agreement; 4b} If any ~.nds other than Federal appropriated funds have been paid yr will be paid to any person for influencing ar attempting to influence an officer ar employee of any agency, a Member of Congress, ~ officer or emp loyee of Congress, ar an employee of a Member afCangress in connection with this Federal grantor caaperative agreement, the undersigned shall complete and submit Standard Farm ~ LLL, "Disclosure of Lobbying Activities," in accordance with its instructions: Vic} The undersigned shall require that the language of this certification be included in the award documents far all subawards at all tiers including subgrants, can~acts under grants and caaperative agreementsl and subcantracts~ and that all subrecipients shall certify and disclose accordingly. ~. EB~RI~ENT, S~SPEI'VS~I~', ANA ETHER RESPON~IBIUTY MATTERS ~UIRE~T R.ECIFIENT} As required by Executive Order 12549, Debarment and Suspension, and Implemented at 28 CFR. Part b7, far prospective participants in primary covered transactions, as defined at 28 CFR Part 7, Section 67.S1~ A, The applicant certifies that it and its principals; (a) Axe not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State ar F~ieral court, ar voluntarily excluded from covered transactions by any Federal department ar agency; ~b Have not within athree-year period preceding this application been convicted of or had a civil judgment rendered against them far commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public {Federal, State, ar lacal~ transaction or contract under a public transaction; violation of Federal or State antitrust statutes ar cormrnission of embez~lenient, theft, forgery, bribery, falsification or destruction of records, making false statements, ar receiving stolen property; (d} Have not within athree-year period preceding this application had one ar mare public transactions (Federal, State, or local} terrr~inated far cause or default; and I3. 'V~here the applicant is unable to certify to any of the statements in this certification, he ar she shall attach an explanation to this application, ~. ~RU~~FREI" WORKP'L~iCE 4~RANTEES ~T~ER TIN ~I~~IVI~~JALS As required by the drug-Free Workplace Act of 1988, and implemented at 28 CFR Parts ~7, Subpart F, far grantees, as def nod at 28 CFR Part h7 Sections b7.b1 ~ and G7.62~--- A. The applicant certifies that it will or will continue to provide a drug-free workplace by; (a} Publishing a statement notifying employees that the unlaw°fc~l manufacture, distribution, dispensing, possession, ar use of a c~antroiled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees far violation of such prohibitiart; fib} Establishing an an-going drug-free awareness program to infarni employees about--. ~l }The dangers of drug abuse in the workplace: ~2}The grantee's policy of maintaining adrug-free ~v~orkplace; ~3) .Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon einplayees far drag abuse violations occurring in the warkplace~ (c} Making it a requirement that each employee tQ be engaged in the performance afthe grant be given a copy of the statement required by paragraph {a~, ~d}Notifying the employee in the statement required by paragraph (a) that, as a condition ofernployment under the grant, the employee will.--- ~ 1 ~ Abide by the terms of the statement; and ~}Notify the employer in writing of his or her conviction for a violation ofa criminal drug statute occurring in the workplace no Later fan floc calendar days aver such conviction; ~e l~Cotifying the agency, in writing, within 1 o calendar days aver receiving notice under subparagraph ~d}~~) frorrr an employee or otherwise receiving actual notice of sash conviction. Employers of convicted employees mast provide notice, including position title, to; Department of Justice. Dffrce ~~' Justice Prograu, AT'IN; Control Desk, ~ Indiana Avenue, ~.~'., ''~ashin~on. D.C. ~~~ l . Notice shall include the identification nurrber~s~ of each affected grant; ~f} Taking one ofthe following actions, within ~~ calendar days of receiving notice under subparagraph (d}~2}, with respect to any employee who is so canvicted~•~ (1 ~ Taking appropriate perso~el action against such an employee, up to and including termination. consistent with the requirements of the Rehabilitation Act of 197, as amended; or ~} Rewiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, o local health, law enforcement, or other appropriate agency; fig} baking a good faith e~`ort to continue to maintain a drug free workplace through implerr~entation ufparagraphs a, b~, ~c}, (d~, ~e}, and ~1~. 1. The grantee may insert in the space provided below the sites} for the perfor°rnance of work done in connection with the specific grant; Place ofPerorn~ance Street address, city, county, state, zip code Check ~ if there are workplaces on file that are not identii~ied here, Section b?.~~~ othe regulations provides that a grantee that is a State tray elect to make one certification in each Federal f seal year, A copy of which should be included with each application I`or Department of Justice funding. Mates and Mate agencies may elect tc~ use DJP Form ~O~I'. Check ~ if the State has elected to conrrplete QJP form ~~~ 1 ~. D~~~-~"~~E ~Vt~~~LA~~ ~1~-.l~T~~ w~~ ~~~ l~l~~V~D~~iL~ As rewired by the Drug-Free'[~~rkplace Act of t~~$4 and implemented at ~ CFR Part ~'~, Subpart F, for grantees, as defined at CPR Part ~i~; Sections I and ~"~,~~--- A. As a condition ofthe grant,l certify that 1 will not engage in the unlawful manufacture, distribution, dispensing possession, o use ~f a controlled substance in conducting any activity with the grant; and ~. ~~'convictcd o a criminal drug o~~'nc r~sultin~ frar a violation occurring during the conduct of any grant activity. I wi~i report the conviction, in writing, within to calendar days ofthe conviction, toy Department of ustice, ~fce ofJustice 1?ro~a~s, A~TI~; control I~es~, ~3~ Indiana Avenue, ~.~., wa.shington, D.C. ~~~~ ~. As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. 1. Grantee Name and Address: Ro~.c~ke ~~~ant ~~ ~~~~ 8~~~.~rd D~~~r~ ~~n~~~, ~~ ~~18 2. Application ~ur~ber andlor Project Marne . Grantee IRS~~endor number Edward Byrne Memorial Justice Assistance Grant JAG Program P~ 201 Leal Solicitation ~~~001"1 4. Typed Marne and Title ofAufi~orized Representative ..... . B, Clayton Goodman III, County Administrator . Signature ~. Date ~"'~~ . ti. fames R. Lavinder Chief of POlice ROANOKE COUNTY POLICE DEPARTMENT 5925 Cvve Road Roanoke, Virginia 24019 Office: 5401777-8fi01 Fax: 5401777-97fi8 May 5, 2010 County of Roanoke Board of Supervisors 5204 Bernard Drive Roanoke, VA 24014 Dear Board Members: The Police Departmentwill be makingapplication tothe U. S. Department of Justice, ~fficeof Justice Programs, Bureau of Justice Assistance ~JAG~ Program FY 2010 Local Solicitation, in the amount of $27,929.4. 'rhe funds will be used to enhance law enforcement programs. Sincerely, Ames R. Lavi n~er hief of Police JRL: kc COPY ~/r ~~1 ~ /~ ~,1 -/ * i+ .~,~ ~r :~ ~l+: ~~~k.~~ • A NATIONALLY ACCREDITED AGENCY _._ __... (~J7 10) Steve Turner -JAG-DirectAwards-lO.pdf _ Page 1 ~p1D viI~~INI~ ~J~~ ALC.ocAT1QN~a I.%st+~d ~~ are a~ ]ur~dietiorts in tits stst~ thaf a~ elig~le for a 2~1~ ,IAG ~~ awards ~ detemnirr~d by #hs ,JAS formula. l~ y~ jur~di~n ~ lisfed ~h another ~~ ar~~ ~rrerr~ner~ ~ a shaded area, Y~ ~: in a ftrndin~ dlspar~y. In this case, ~ ~ t ~l ~e~ m~ de~relop a Mlerrt~r~dram v~ ~r~tanding {1~3U~ ar~d appllt for an a~~ with ate, ~ ppa~. F Yom" ~~a: ~~~ l~par~ ~~ are lied ~ s~ ~~ eka~v, ~ alphabetic outer by cc~,srty. ~~~ ~l ur`r~d`~ are ~ted a~~aly belpw fhe shaded, dlspa~e ~1~• i~"ormul~~ed point ~~ Jurisdiction Name ~c~vernmen~ Type Individual ~PPii~~tion Amours t~~ ~~~~r~~e~ ~ J 1~~srd Amount .~. ~ ..~~F '~ :~~. ' ~~ ~. .: .• .~... .. .':: .~ ~~' ~~} yy ~~~~ •~~ h ~ v )N )) '..' X55. ~ ~•C N 'fib A~ a\~ C ~ {^y~ Z((~ I / '~ ( ~ y ~ //.,~ ? .~tY.;rv'.i .. .. 1 ...:. ~. .. . .~.. ~~.~ « ~~ p~w.a. ..a 1a 1a . .. .. :i/,i~/~~Ae'. /./.~i..1.1 ' •h%~.~ ... ~i. VA ACGOIi~IAGK GOUNTY Gc,~~ $1 ~,~ VA AJ~~AR~E COUNTY GC1u~y ~,~~ VA A~,E~NQRIA GITY MuNC~pal 7,p vA ARUNOTON CauNTY Gay ~1,~ VA AUGUSTA COUNTY Cou~y X12,7"59 VA ~ISTO. CITY Mu~~ ~1~,~ VA CAMF~BE~.. GOUNTY Cvu~r' 1,~1 VA ~OINE COUNTY ~y X12,112 VA CI~IAROTTESi~ILLE CITY I~~I~ ;~$,~} VA ~lE~~'E~ CITY M~p~ ~174,1~t" VA ~ESTERFIEtD GOUNTY Ccxxy ~11~,47fi VA U~VI1.E GITY ~ir~ci~ ,~ VA FAIRFA~ COUNTY Gac~y X139,291 VA FAU~UIER COUNTY Gty 11,3 VA FREDERICK COUNTY C~ X19,597" VA FREDERICKSBURG CITY IN~cipal $23,165 VA IOOGHLAND COUNTY C€~y ~11,a1~ VA HAIVIPTON CITY I~~iial ~1,~1 VA I~iARRISONBURG CITY M~~~ ,2~ VA I~iENRICO COUNTY Cry 10~,~13 VA NARY COUNTY Gay ~7,~7 VA I~iFRNCON TO1lVisi ~It„~i~ $1~,3~ S VA ~O'I~~ CITY ~~~~ ~r161 VA DAMES CITY COUNTY G~~f $13,~Q6 VA ~~RG TQN Ii~tart~i~l $11,~ VA LOU~OUN COUNTY wry $36,669 VA I~YNCHSURG CITY Mu~~i~l X9,914 VA MAN "~" ~ CITY I~~~pI ~31,9~ VA N~'ORT NEVUS CITY M~i~i~I 9,4i VA NORFOLK CITY ~~i~l ~341,49~ VA RET~t~URG GlTY M~p~ X1,547 '-- -- (5R/2~10) Steve Turner -JAG-DirectAwards-1 d.pdf Page 2 ~tA f~TT~~IA~A C~I~TY vA ~F~T~~~JT~ ~IT`~ vA ~t+~ ~~~~~ tUNTY !lA P~~~~ 1t~~AM t}UNTY vA ~F~~C~ ~1TY ~tA ~I~~I~ND ITS' VA ~'?TYI,.i~ANIA BOUNTY VA ~TA'Ft~Ra ~1l1NTY VA STAI~NTC3N CITY VA ~I.JFFCILK CITY VA VIRGNNNA ~"A~H ~iTY VA ~AHIN~Tt~N t~IJNTY VA ~AYN~Rt ~lTY VA YYIIHF,~'TE,~ CITY VA ~~F~~ ~~INTY vtr~ $11,3 ~~~pal $141, ~ur~y $12,23D ~~ty $11,476 ~~.~nici~ $1fl,Z31 l~~iRal $~~1,fi~1 llllur~i~ $152, C $49, Caur>~y $1,104 N~~ici~a! $1q,995 ~~ici~ $~a1,~4 ~u~i~aa $1~,fi~6 ~y $12,053 ~~~ $16,116 ~t.~i~ $17,6` ~~.~y $12,0 ~(. ~~~;ci:; ~' ~.. ~^y^ 55.. ~n~ z.,,~{40 .''I.t~t" ~a ~.yy~WrWV ///.~ //~" fn ... .. .,. ~..~„r ~ ~~ ~#. ~i!#1+~..~2±Y.S:tT " ' ~.t ~l~ '(S 1 j ~'~~~i.~,~ ~ •, - xf...... ~~ 1• \\ * Cot~ltii;s filet lake ail aSteitsk udder ~ '~riOi"d-Based Iildividua~ ~nlOili>ts" i;~il did riot St~Tii~ ~~ ~e~ ~ ~i~ Ci~7e data tO ~~ fir a dii?i~t award ftvm BJA, afl~ in t~'lle disparate i~icated ~ ~ i~haC~d ~~'~. ~' ,~~~ ~is~tl[1r1 re~u~es these COUnti~s to amain ~ ~rttler Yliit~l ~'1e ~~~ jst~t~ i+i~iviili~ fr~n~ aild irit~t ~ ~ signatory Oil the I~qulrl~~ M~nor~illl ~ th~der~tandirlg ~~~N ~ sam~fe ~~ [s provided online at: .~~1-VwwR ~ 1 t ~ ~ '~~~~~'~ U. 'FOiI'llu~-Based i~r~idiael Amountts - ~p~rate tunsdiotior>s do Mot need to atarde by the i~ted individ~i amounirs which are pnarrided for ii~omnation ~i Jurisdictions kla fang ~~.rit aie ipc~lsir~ fcx detemlining IndNldi„Ndi aik~atioris within the ~1oir~ AppllCatldtl Award ~krn~ur ~~ for dpcunleriting irldividuai aik~atioris in the i~U. ~;dditi~xlai JAS Fnequerrtiy Asked Qiae~ sari ~ found onthe E~JA JAS web paw at: http~lMrww.ra~.~i sdo~.~ovl~ra ntfa~.html . J.~. Depar~m~nt ~f` ~~stice ~~ice u~ ~u~i ~~~~rams .~~r~~~ o~~l~~~i~ ~~~r"fiance °, :-~"° .~ ~, ~~~:~" ., Tle ~.S. ~e artnent of Justice, ~}ffiee of Justice fro rams' ~~J~ l3uea~u of Justice assistance SJ~} is pleased to announce that it is seeping applications for funding under the Edward Byrne Memorial Justice assistance grant JAG} program. ~I~his program furthers the department's mission by assisting state, Iocal, and tribe[ efforts to prevent or reduce crime and violence. Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2010 Local Solicitation Eligibility applicants are limited to units of Iocal govern~ient appearing on the F~ ~~~ ~ JAS allocations list. To view this list, go to w~.o` .usdo', avBJAI rand 4`a allocations.htrr~l. For J~~ program purposes, ~ unit of local government is: a town, township, village, parish, city, county, borough, or other generaf purpose pofitical subdivision of a state; or, it may also be a federaffy recognised fndian tribe that performs law enforcement functions has determined by the Secretary of the Interior and pubf fished in the Feder~a ~e~!~ster~. Otherwise a unit of Iocal government may be any few enforcement district or judicial enforcement district established under applicable state law with authority to independently establish a I~udget and impose tapes. In ~,ouisiana, a unit of local government means a district attorney or parish sheriff. In the Qistrict of ~olurnbia or any ~Jnited States Trust Territory, a unit of feral government is any agency of the Qistrict of ~olurnbia or federal governrnient performing law enforcement motions for the Qistrict of ~olurnbia or Trust Territories of the Jnited States. Deadline This application must be submitted through OtiIFF''"°s {rants 11ana ement ~ stem f~f~'IS . registration with OJ~'s grant Mana ement ~ stem ~l~S is rewired prior to application submission. See "Flow to ~pply,~' page ~. ill applications are due by $:~~ p.rn~ eastern tune on June 3~, ~~10 {Seedeadlines: fegistration and ~pplication,~ pale 1.} Con#act Information For technical assistance with submitting the application, contact the grants ~lanagenent System Support Flotline at 1~~~~g-gg~, option ~, or via a-mail to ~I~S.HeI Desl~ usdo'. ov. Nate: The ~~ Support Flatline hours of operation are ll~onday~Friday from ~:gg a.m. to ~~ midnight eastern time, except federal holidays. For assistance with the requirements of this solicitation, contact your State Folicy advisor: w~r.o' .usda". ov~Jresourcelrro ramsO~ice. df. release date: ~pri ~~, 2~ ~ CONTENTS ~v~nri~w ~e~~lin~s: ~~~isra~i~n end ~~~li~~~ian ~ligi~ili~i ,~~ Pr~~r~r--~~~c~f~c lnform~~ic~n V'V~at ~n ~~~li~~~ion Must In~l~~~: ~t~n~ar~ Firm ~~~ ~r~~r~rn I~~rral~~ Bu~~ ~n~ 8~~~~ N~rrativ I~vi~~r Il~~i~ A~s~r~ ~ri~~r ~r~~~ss ~d~itir~nal ~~~~Ie~n~nts ~AppliC~tian he~klist 1 1 ~~~ ~~.1 ~~~~~~ ~~po~r~l ~~~ ~~I~~I ~ Edward Byrne Memorial Justice Assistance Grant (JAG) Program CFDA #16.738 Overview The Edward Byrne Memorial Justice Assistance Grant JAG} Program X42 U.S.C. 3151 ~a}} is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system, from multijurisdictionaldnig and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives. JAG-funded projects may address crime through the provision of services directly to individuals andlor communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. Deadlines: Registration and Application Registration is required prior to submission. "fhe deadline to register in GMS is 8:00 p.m. eastern time on June 30, 2010 and the deadline for applying for funding under this announcement is 8:00 p.m. eastern time on June 30, 2010. Please see the "How to Apply" section, page 5, for more details. Eligibility Please refer to the cover page of this solicitation for eligibility under this program. JAG Program-Specific Information All awaMs are subject to the availability of appropriated funds and any modifications or additional requirements that maybe imposed bylaw. Established to streamline justice funding and grant administration, the JAG Program allows states, tribes, and local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. JAG blends the previous Byrne Formula and Local Law Enforcement Block Grant ~LLEBG} Programs to provide agencies with the flexibility to prioritize and place justice funds where they are needed most. Formula The Bureau of Justice Statistics ~BJS} calculates, for each slafe and femtory, a minimum base allocation which, based on the Congressionally mandated JAG formula, can be enhanced by ~1 } the state's share of the national population, and ~2} the state's share of the country's Part 1 violent crime statistics. Once the state funding is calculated, 60 percent of the allocation is awarded to the state and 40 percent to eligible units of local government please note that the territories and District of Columbia are exempt from this part of the formula}. Eligible statelterritory recipients are entitled to the previously mentioned 50 percent state allocation plus any funds designated for the state's units of local government whose direct allocation would be less than $10,000. Funds from these "less than $10,000 jurisdictions" are added to the state allocation and must be distributed by the state to state police departments OMB No.1121-0329 Approval expires x2128113 that provide criminal justice services to units of local government and units of Vocal government that were not eligible for a direct award of ~~~,ooo or more In addition, the formula then calculates direct allocations for local governments within each state, based on their share of the total violent crime reported within the state, Local governments entitled to at least ~ o,ooo awards -may apply directly to ~~A for local ~1A~ grants. Mates also have a variable percentage of the allocation that is required fo ~e ~~~ase' f~ro~r~,~ to units of local government. This amount, also calculated by ~J~, is based on each state's crime expenditures updated Variable PassMthrough percentages VPT, which Mate Administering Agencies ~~AA are required to use in the administration of Fiscal dear ~o~ o JAS awards, can be found at: www.o` .usdo'. ov~~A rantl~a ~ ~~~ oJA~v t. df. Eligible award amounts under JAS are posted annually to BJA's JAS web page: www.o' .usdo'. ov~~A~ rant~`a .html. ~~r~c~~ ~~~~~ JAS funds may be used for state and local lnlt~at~ves, technical assistance, tra~n~ng, personnel, equipment, supplies, contractual support, and criminal justice information systems for criminal justice that will improve or enhance such areas as: • Law enforcement programs. Prosecution and court programs. • Prevention and education programs. • ~orrecticns and community corrections programs. • Drug treatment and enforcement prvgrarns. • Planning, evaluation, and technology Improvement programs, • grime victim and witness programs bother than compensation. Note: The authorizing statute for the JAS Program provides that funds are to be used for the purposes above and notes that these purposes include all of the purposes previously authorized under the Edward Byrne Memorial Mate and Local Assistance Program dyne Formulas and the Local Law Enforcement Flock. grant Program LLEB~~, This provision may be useful to applicants in understanding all of the allowable uses under the above purpose areas. For example, relying on this provision, it can be understood that the ,JAS Purpose Area "`Prosecution and court programs" listed above, provides the states and local units of government with the authority to fund defender, judicial, pretrial, and court administration efforts as well as prosecution programs. For a listing of prior Byrne Formula and LLE~ purpose areas, see www~o~ .usdo'. ov~~N~' rantlb me a ose.htr~l. Although these two programs have been eliminated, their prior purpose areas may be useful in appreciating the scope of the JAS purpose areas. Pri~ritie~ BJA recognizes that the downturn in the economy has resulted in signifcant pressures on state and local criminal justice systems. In these challenging times? ail of D~~, and especially ~,P and ~JA, wish to ensure that local ,JAS recipients are aware of several areas of national focus and priority for D~~ that may be of help in maximizing the effectiveness of the ~yrneldA~ funding at the state and local level. As an overall framework for success, we encourage comprehensive justice planning, bringing all of the system stakeholders together, including law enforcement, courts, prosecutors, defenders, oMB No. ~~~~-~~~~ Approval expires o~~~13 corrections officials, and other stakeholders to creme a comprehensive and strategic justice plan to ensure caordinatian and a mare effective justice system. As a part of this strategic planning process, we strongly encourage state and local planners to consider programs that are evidence-based and have been praven effective; in a difficult budgetary ciirnate, it is critical that dollars are spent on programs whose effectiveness is praven. ~vwever, we recagni~e that state and lace! programs can also be wonderful laboratories far innovative programs that can be :medals for ether states and localities addressing difficult problemsa BJA has made resources available to state administering agencies and ethers to provide training and technical assistance in identifying and using evidence~based practices as the outcome of a canprehensive and strategic justice plan in the state ar local camrnunity. In addition to these overarching considerations, and in addition to our longstanding and unwavering commitment to keeping violent crime at its lowest level in decades, the following priorities represent key areas where we will be focusing nationally and invite each state twain us in addressing these challenges as a part of our Justice Assistance grants partnership. A key priority for the Department of Justice and, indeed, the entire Administration, is effective caunterterraisnmd terrorism prevention programs. vie recognise that state and iacai law enforcement are critical partners in detecting, identifying, preventing, and disrupting acts of violence against the united Btates by bath domestic and international extremist organi~ations9 preventing terrorism remains the first goal of the Department of Justice's strategic plan and remains a priority tar BJA. Another key priority area is ensuring that justice is truly done in the criminal justice systemsthe Attorney general has consistently stressed that the crisis in indigent defense reform is a serious concern of his, a concern which is shared by ~J~ and BJA. As a farmer prosecutor and judge, however, the Attorney general is also acutely aware that without adequate funding far the courts, prosecution, prablern-salving courts, and ether lnnavative, cost~saving alternatives to incarceration, true justice cannot be achieved. Asimportant as swell-functioning court system is "mart l~alicing"evidencesbased and data- drivenlaw enfarcementefforts that allow agencies to maxirni~e their resaurces and more efficiently target emerging and chronic crime problems, hopefully preventing crimes before they occur and ultimately lessening the burden on the courts and the justice system overall. As our economy shows signs of recovery, it is essential that we not allow this progress to be thwarted by economic crime, including mortgage fraud, f nancial crimes, fraud, and intellectual property crimes that threaten our ecanamic growth and stability. In order to lessen the burden on what has been described as an overreliance an incarceration, it is essential that these who have served tine can transition back into the community and into crime-free pr~sacial lives. ~o do this, we will emphasise smart and effective approaches to offender reent~ and will support statewide and local efforts in justice reinvestment, which reduces costly s~ndirtg on incarceration and reinvests a portion of the savings into other areas of the justice system without sacrificing accountability. Last, but certainly not least, we must ensure that, in the context of our continued focus on addressing violent crime, children who .are e~€posed to violence are responded to effectively so that these e~cperiences do net risk: the futures of these children and do net fuel the cycle of violence. aMB ~a. ~ ~~ ~~2~ ~pprova~ e~pa ~~~281~ ~ "these priorities and others will be the focus of our efforts during FY 2010, and we invite you as a partner and grantee to join us in our efforts to address these critical issues. Responsibilities The Chief Executive Gfficer ~CEn) of an eligible unit of local government or other officer designated by the CEG must submit the application for JAG funds. A unit of local government receiving a JAG award will be responsible forthe administration of the funds including: distributing the funds; monitoring the award; submitting quarterly financial status NSF-425} and performance metrics reports and annual programmatic reports; and providing ongoing oversight and assistance to any subrecipients of the funds. Administrative Funds A unit of local government may use up to 10 percent of the award, plus any interest accrued, for costs associated with administering JAG funds. Disparate Certification A disparate allocation occurs when a city or municipality is allocated one-and-one-half times (150 percent) more than the county, while the county bears more than 50 percent of the costs associated with prosecution or incarceration of the municipality's Part 1 violent crimes. A disparate allocation also occurs when multiple cities or municipalities are collectively allocated four times (400 percent) more than the county, and the county bears more than 50 percent of the collective costs associated with prosecution or incarceration of each municipality's Part 1 violent crimes. ~ Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application for the aggregate eligible allocation to all disparate municipalities. The joint application must determine and specify the award distribution to each unit of local government and the purposes for which the funds will be used. When beginning the JAG application process, a Memorandum of Understanding ~MGU) that identifies which jurisdiction will serve as the applicantlfiscal agent for joint funds, must be completed, and signed by the Authorized Representative for each participating jurisdiction. "the signed M~U should be attached to the application. For a sample MGU, go to www.o~ .usdo~. ovIBJAI rantl'a 10110JAGMGU. df. Failure to submit a singed MOU may result in the attachment of a withholding special condition at the time of award, preventing the draw-down of funds until the required information is submitted. Governing Body Review The applicant agency fiscal agent in disparate situations) must make the grant application available far review by the governing body far to the organization designated by the governing body) not fewer than 30 days before the application is submitted to BJA. Failure to submit a review narrative including the required governing body notification information may result in the attachment of a withholding special condition at the time of award, preventing the drawdown of funds until the required information is submitted. Public Comment ~fhe applicant agency the fiscal agent in disparate situations) must include a statement that the application was made public and that, to the extent of applicable law or established procedure, an opportunity to comment was provided to citizens and to neighborhood or community-based organizations. Failure to submit a review narrative including the required public comment FMB No. 1121-D329 4 Approval expires D2l28l13 information may result in the attachment of a withholding special condition at the time of award, preventing the drawdown of funds until the required information is submitted. Supplanting Federal funds must be used to supplement existing funds for program activities and cannot replace or supplant nonfederal funds that have been appropriated for the same purpose. Supplanting is prohibited under JAG. Length of Awards Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total grant period of 4 years. Extensions beyond this period may be made on a case-by-case basis at the discretion of the Director of BJA and must be requested via the Grants Management System (GMS) no less than 30 days prior to the grant end date. Trust Fund Award recipients may drawdown JAG funds in advance. To do so, a trust fund must be established in which to deposit the funds. The trust fund may or may not bean interest-bearing account. If subrecipients draw down JAG funds in advance, they also must establish a trust fund in which to deposit funds. Prohibited Uses No JAG funds may be expended outside of JAG purpose areas. Even within these purpose areas, however, JAG funds cannot be used directly or indirectly for security enhancements or equipment for nongovernmental entities not engaged in criminal justice or public safety. Nor may JAG funds be used directly or indirectly to provide for any of the following matters unless BJA certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order: • Vehicles excluding police cruisers}, vessels excluding police boats}, or aircraft excluding police helicopters}. Luxury items. Real estate. Construction projects bother than penal or correctional institutions}. Any similar matters. Reporting Requirements Once an award is accepted, award recipients must submit quarterly financial status NSF-425} and annual performance reports through GMS ~ht# s:ll rants.o~ .usdo~. ov}. To assist in fulfilling the Department's responsibilities under the Government Performance and Results Act of 1993 ~GPRA}, P.L.143-62, applicants who receive funding under this solicitation must provide data that measures the results of their work. Additionally, applicants must discuss in their application their methods for collecting data for performance measures. Please refer to "What An Application Must Include" below}, for additional information on applicant responsibilities for collecting and reporting data. Quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool PMT} web site: www.b'a erformancetools.or . OMB No. 1121-0329 Approval expires 02128113 ~~~~~ r~~~~~~r~ ~i~tCh ~.e~uie"~'terlt hie mach is oat required with the JAS Pragram, mach can be used as an effective strategy far states and units of Iacal government to expand justice funds and build buy-in far lacal criminal justice initiatives. How to Apply Applications will be submitted thraugh JP's grants Management system ~}. CMS is ~ web-based, data~driven computer application that provides cradle to gave suppov for the application, award, and management of grants at ~JP. Applicants should begin the process immediately to meet the ~M registration deadline, especially if this is the first tine they have used the system. complete instructions on haw to register and submit an application in ~M~ can be found at wwvv.o' .undo'. ovl mscb~~ if you experience technical difficulties at any paint during this process, please email the ~M~.HeI desk usdo', ov ar Dell w~~~-~~-ggQ1 ~aptian ~, Monday-Friday from ~:aa a.m, to 1~ midnight eastern time, except federal holidays. The ~f~ce of Justice Programs highly recommends staving the registration pracess as early as possible to prevent delays in the application subrnissian by the specifed deadline. All applicants are required to complete the following six steps, before an application can be sub miffed thraugh ~M~: ~ . A-cguire a ~IJN~Data I~niversal l~lumber'~ng system} Numb+~r. A l~N~ number is required to submit an application in ~M~. The off ce of Management and budget requires that all businesses and nonpraft applicants far Federal funds include a ~~1~~ number in their application far a new award or renewal of an existing award. A ~~N~ number is a unique nine-digit sequence recognized as the universal standard far identifying and keeping track of entities receiving Federal funds. The identifier is used far tracking purposes and to validate address and paint of contact information for federal assistance applicants, recipients, and sub-recipients. The ~~~~ nur~~r will be used throughout the grant life cycle, obtaining a I~~JN~ number is a free, ane~tirne activity, ~}btain a DU~I~ number by calling ~~~~~~~a~-~7~ ~ or by applying amine at www.dunandbradstreet.cam, Individuals are exempt from this requirement. ~. ~.c+uie ~r renew registration with the central Gantract+ar Registration ~~~~ ~ataba~e. ~~~ registration is required to receive funding. JP requires that all applicants father than individuals far federal f nancial assistance maintain current registrations in the ~~ database. The Cl~ database is the repository for standard information about federal financial assistance applicants, recipients, and sub~recipients. organizations that have previously submitted applications via ~rants.gav are already registers with ~~~, as it is a requirement far ~rants.gov registration. If you have previously registered with ~~~, yaur registration roust be updated or renewed at least once per year to maintain an active status. Information about CSR registration procedures can be accessed at w~.ccr~gav, ~. ~cguire a ~M~ tJsername and password. if you are a new user, please create a M~ prafle by selecting the first tune user Zink under the sign~in box of the ~M~ hams page. Far mare information on how to register in ~M~, ga to www.o' ,usdo', avf mscbtl. 4. search for the Funding opportunity on ~M~. After you lag into ~M~ ar complete yaur ~M~ profile far yaur usemame and password, ga to the Funding {~ppavunities link on the ~M~ ~o. ~ ~1-~~~~ Appr~v~~ ~xpir~~ a~~~Sf 3 left hand side of the page. Please select BJA and the Edward Byrne Memorial Justice Assistance Grant (JAG) Program-Local Solicitation. 5. Select the Apply Online Button Associated with the Solicitation Title. The search results from step 4 will display the solicitation title along with the Registration and Application Deadlines for this funding opportunity. Please select the Apply Gnline button in the Action Column to create an application in the system. fi. Submit an Application Consistent with this Solicitation by Following the Directions in GMS. Gnce the application is completed and submitted, GMS will display a confirmation screen stating your submission was successful. Im ortant: You are urged to submit your application at least l2 hours prior to the application deadline. Note: GJP's Grants Mana ement S stem GMS does not acce t executable file es as application attachments. These disallowed file types include, but are not limited to, the following extensions: ".com," ".bat," ".exe," ".vbs," ".cfg," ".dot," ".db," ".dbf," ".dll," ".ini," ".log," ".ora," ".sys," and ".zip." Experiencing Unforeseen GMS Technical Issues If you experience unforeseen GMS technical issues beyond your control which prevent you from submitting your application by the deadline, you should immediately contact the GMS Help Desk at 1-888-549-9901, option 3 to report the difficulties and obtain a GMS Help Desk Tracking number. Additionally, within 24 hours after the deadline you must contact BJA staff and request approval to submit your application. At that time, BJA staff will require you to email the complete grant application, your DUNS number, and provide a GMS Help Desk tracking numbers}. After the program office reviews all of the information submitted, and validates with the GMS Helpdesk the technical issues you reported, GJP will contact you to either approve or deny your request to submit a late application. If the technical issues you reported cannot be validated, your late application will not be accepted. ~fhe following conditions are not valid reasons to permit late submissions: ~1 }failure to begin the registration process and apply for a DUNS number andlor complete the CCR registration in sufficient time; ~2} failure to follow GMS instructions on how to register and apply as posted on its website; ~3} failure to follow all of the instructions in the GJP solicitation; and ~4} technical issues experienced with the applicant's computer or information technology SIT} environment. Notifications regarding known technical problems with GMS are posted on the GJP funding web page, www.oip.usdoi.govlfundinglsolicitations.htm. What an Application Must Include This section describes what an application is expected to include and sets out a number of elements. Applicants should anticipate that failure to submit an application that contains all of the specified elements may negatively affect the review of the application and, should a decision nevertheless be made to make an award, may result in the inclusion of special conditions that preclude access to or use of award funds pending satisfaction of the conditions. GJP strongly recommends use of appropriately descriptive f le names ~e.g., "Program Narrative,„ "Budget and Budget Narrative," "Memoranda of Understanding," etc.} for all required attachments. GMB No.1121-0329 Approval expires 02128113 standard ~~rrn ~~4 Flease see wig?. rants. ovassetsl~F~~~lnstructions. df for instructions an how to complete your ~F-~~4. ~r~~ran~ ~arratl~e ~J~ttach~ent ~ Applicants roust submit a program narrative that generally describes the proposed program activities for the four year grant triad. The narrative must outline the type of programs to be funded by the JAS award and provide a br`~ef analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAS and related justice funds, certified disparate Jurisdictions submitting a pint application must specify the funding distribution to each disparate unit of focal government and the purposes for which the funds will be used, Failure t~ suhrnit an appropriate pr~ga~m narrative may result in the attachment ~f a withh~ldinq special c~nditn at the time ~f award, preventing the drawd~wn c-f funds until the rewired information is su~rnitted, ~ud~et and budget ~arrat~ve ~~itta~~~ent ~~ Applicants must submit a budget and budget narrative outlining haw JAS funds, including administrative funds if applicable, will be used to support and implement the program. This narrative should include a full breakdown of administrative costs, as well as an o~rerview of haw funds will be allocated across approved JAS purpose areas. Applicants should utilise the fallowing approved budget categories to label the requested expenditures: Bersannel, Fringe Benefits Travel, Equipment, supplies, ~ansultantslContracts, and an ether category. Far informational purposes only a sample budget farm may be found at w~.o' .usdo'. ovfundin formstbud et detail. df. E`ailure to submit an appropriate ludget and ~ud~et narrative may result in the attachment ~f a withha~ldinq special c~nditi~n at the tune of award, pre~renting the drawdown ~f funds unfit the required infc~rrr~ati~n is submitted. Review narrative ~ttach~ent ~~ Applicants roust submit infarrnation documenting that the date the JAt~ application was made available for review to the governing body, or to an organisation designated by that governing body, on a date not less than ~~ days before the application was submitted to BJA. The attachment must also specify that an opportunity to comment was provided to citizens to the extent applicable law or established procedures make such opportunity available. l=allure tai submit an appropriate review narrati~re may result in the attachment ~f a withholding special condition at the time +af award, preventing the drawd~wn +~f funds until the required inf~rmati~n is subrr~itted. ~r~stra~t ~Attach~ent ~~ Applicants are requested t~ provide an abstract that includes the applicant's name, title of the project, goals of the project, and a description of the strategies to be used. The abstract must oat exceed a half page, or ~~~~~go words. Review Process t~JP~ is committed to ensuring a fair and open process for awarding grants. "r`he Bureau of Justice Assistance reviews the application to mare sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with the solicitation. ~~a ~~. ~~~ ~~2~ ppr~va expires ~~~~13 Absent explicit statutory autharizatian ar w°~ten delegation of autharity to the contrary, all final grant award decisions gill be made by the Assistant Attorney general AA~~. Additional Requirements Applicants selected for wards must agree to comply with additional legal requirerr~ents upon acceptance of an award. ~~ strongly encourage you to review the information pertaining to these additional requirements prior to submitting your application. Additional information for each can be found at www.a~ .usda~. avffundin father re uirements.htm. • civil lei hts dam fiance ~ Faith-based and ether Community ~rganiz~tions • Confidentiality and Human Subjects Protection (if applicable) ~ Anti-~abbying Act • Financial ar~d government Audit Requirements • National Environmental Policy Act (NEPA) (if applicable) ~ ~C~WI information Technology Standards cif applicable • Single Paint of Contact review ~ Nonsupplanting of State or Local Funds Criminal Penalty for False Statements • Compliance with off ce of Justice Pro rams Financial wide Suspension ar Ter~ination of Funding «~ Nonproft organizations Far~Paft organizations • Gc~vemment Performance and Results Act {GPRA} Rights in intellectual Property Federal Funding Accountability and Transparency Act (FFATA) of ZQ06 Awards in excess of b,~0~,0~~ --federal taxes certification requirement t~MB too. 1 ~ ~ ~~~9 ~ ~Apprc~v~l ~xpire~ ~21~81 ~ 3 Application Checklist FY 2010 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Solicitation The application checklist has been created to aid you in developing your application. Eligibility Requirement: The jurisdiction listed as the legal name on the application corresponds with the eligible jurisdiction listed on BJA's JAG web page The federal amount requested is within the allowable limit of the FY 241 Q JAG Allocations List as listed on BJA's JAG web page The Application Components: Program Narrative Budget and Budget Narrative Review Narrative (the date the JAG application was made available to the governing body for review and that it was provided to the public for comment) Abstract Memorandum of Understanding (MOU), if in a funding disparity Program Narrative Format: Double-spaced 12-point standard font Not less than 1"margins Abstract Format: 12-point standard font Not less than 1"margins '/z page or less Qth er: Standard 424 Form DLINS Number CCR Registration OMB Na.1121-0329 ~ D Approval expires D21281~ 3 ACTION N0. ITEM N0. ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 25, 2010 AGENDA ITEM: Request to accept and appropriate funds in the amount of $3,000 for reimbursement of the Virginia Incentive Program grant to the Roanoke County Schools SUBMITTED BY: Brenda Chastain Clerk to the Roanoke County School Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Holly Vaught, aSpeech-Language Pathologist for Roanoke County was awarded the Virginia Incentive Program ~VIP~ grant for Speech-Language Pathologists in the amount of $3,000. The award letter states that the locality is to award her with the incentive and then the localitywill then be reimbursed. Dr. McClung, Director of Special Education, is asking forfunds to be appropriated so payment can be made to her. FISCAL IMPACT: The special education budget will be increased by $3,000. ALTERNATIVES: None STAFF RECOMMENDATION: Accept and appropriate funds in the amount of $3,000. GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Prior report balance Addition of 2008-2009 operations Audited balance at June 30, 2009 Amount $ 17,493,808 1,565,314 19, 059,122 L-1 of General Fund Revenue 9.65% Balance at May 25, 2010 $ 19,059,122 10.21 % ** Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the General Fund Unappropriated Balance incrementally over several years. * 2008-09 a range of 9.0%-10.0% of General Fund Revenues 2008-2009 General Fund Revenues $181,259,899 9.0% of General Fund Revenues $16,313,391 10.0% of General Fund Revenues $18,125,990 ** 2009-10 a range of 9.5%-10.5% of General Fund Revenues 2009-10 General Fund Revenues $186,756,550 9.5% of General Fund Revenues $17,741,872 10.5% of General Fund Revenues $19,609,438 The Unappropriated Fund Balance of the County is currently maintained at 10.21 % which is within the range of our goal for 2009-10. The County's goal is to increase the balance over time to 11.0%. Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator L-2 COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Amount Audited balance at June 30, 2009 $1,932,871.20 Addition of 2008-2009 operations $1,138,786.00 July 14, 2009 Appropriate funds to compensate the City of Roanoke for the fair valu (195,204.00) of the firing range and driving range March 9, 2010 Appropriate funds for the purchase of electronic pollbooks (31,220.00) Balance at May 25, 2010 $2,845,233.20 Mayor County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited balance at June 30, 2009 $2,339,030.00 Balance at May 25, 2010 Submitted By Approved By Rebecca E. Owens Director of Finance B. Clayton Goodman III County Administrator $2, 339, 030.00 L-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2009-2010 Original Budget $100,000.00 May 26, 2009 Appropriation of funds for the lease of property for the temporary (15,600.00) location of the Mt. Pleasant Library June 9, 2009 Appropriation for Legislative Liaison (24,000.00) August 25, 2009 Appropriation for Interstate-81 Corridor Coalition (1,000.00) December 15, 2009 Appropriation for assessment of Appalachian Power Company negotiations (3,094.00) January 12, 2010 Appropriation to William Byrd High School Drama Club (2,500.00) April 13, 2010 Appropriation to upgrade the Board Room microphone system (12,575.35) Balance at May 25, 2010 $ 41,230.65 Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator ACTION N0. ITEM N0. L-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 25, 2010 Accounts Paid-April 2010 Rebecca E. Owens Director of Finance B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors $ - $ - $ 6,099,189.99 Payroll 04/02/10 1,110,000.45 142,039.18 1,252,039.63 Payroll 04/16/10 1,102,908.67 112,428.39 1,215,337.06 Payroll 04/30/10 1,036,189.65 109,380.05 1,145,569.70 Manual Checks - 1,541.59 1,541.59 Grand Total $ 9,713,677.97 O ~ ~ O N O ~ N ~ V ~ ~ ~ ~ ~ ~ ~ Q ~i y ~ ~ J c L V C W L ~ ~ y ~ L ~ ~ L O L ~ r ~ ~ c U Q M to W o .~ C - ~ 3 L ~ .~ > a ~, o ~ w c c~ o ~ ~° ~ ~ a ~ m C +~ o ~ o ~ 0 ~ V ~ o ~ ~ ~' L ~ LL N L ~_ ~ } L L O ~ a E 0 0 0 N ~n o ~ N ~ ~ V ~ ~ 0 ~ 'i o ~ ~ ~ 0 ~ d ~ o = Q v Z ~ _ ~ wW ~a N N ~ ~ v L C 3 ~ }~ L d 3 K C W W m ~ ~ o ~ d ~ o = Q v Z ~ _ ~ wW ~a o~ d N v C i ~ ~_ ~ C 3 ac ~ W w~ d 3 m r 00 In N ('~ lS~ to N ('~ N N O M O N O (D r ~ O (D O f~ ti 00 ~ 00 ~ ~~ M O O N N to O ('~ N In ~ O O ('~ 00 O N O CO CO f~ ti N O r N N a0 O ~ N N ~ 0 0 O O~ f` O N O r r I I ~ r I I r r r I r O I I I I r N ('~ f~ N N ~ ~"~ f~ ~ f~ O N N ~ CO N N N O ~ O N O ~ ~ O N O ~ f` r O In ~ O O N f` ~ O N O a0 00 ~ f` O p f~ O ~ ~` N O ~ ~ N O ~ ~ 0~ O O N N ~'? 0~ ~ N N O ~ ~ (V ~ O ~ M ~ f~ Cfl ~ f` M O 00 Cfl ~ 00 O ~ ~ N f` N O N O N O N ' N ~ O ~ C~ N ~ 01 In f` O ~ f~ O N I M ~ ~ ' N ^ r ~ I ~ N r I ~ ~ ~ ~ O ~ I N I ~ ~ CO CO O N ('') ~ r 00 N~ ~ N ~ In ~ N (D tD O (D f~ O O ti f` f` O N 00 N r 00 O N N O N ~ 00 N N M O ~ (~ O O O 3 (~ O ('~ tC O ('~ ~ N O f` 00 p f~ ~ 0 0 ~ ~p O O N O Op ~ CO f~ 00 1~ f~ 00 f~ 00 00 I~ ~ O ~ ~ 00 (~ 00 1~ O 00 O O 00 O ~ LO O C~ ~ ^ (0 C~ O 00 to O ~ O f` N tD ~ ~ ~ 0 0 O O N O r ('') N O ~ 00 O ~ O 00 In N O S O C'~ 01 O O M O W N ~ a0 O ~` N N ~ N ~ ~ ~ ~ ('~ ~ ~ O H O ~ ~ CO (0 O r O f` ~ In In ~ N h O ~ ~ N f` O C~ (D O N ~ N ~ ~ N ~ N h O O O ~ O N O O N r N N O N O N O N M O DD ~ ~ C~ O ('~ ~? 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C N m cG N N ~ N ~ ' ~ C ° X w O > O > ~ N J ~ N N N ~ ~ ~' O m ~ ~ C ~ N C N C ~, ~ •~ ~ N ° p c ~ p°p L o w ~ ~ ~ c~ . ~ ~ ~ ~ 0 ~ w ~ ~ ~ ~ ° ~' ° ~ a~ c ~ ~ ~ Q ~ ca ~ ~ w L ~ ~ ~ ~ O ~ ~ O U ~ ~ ~ ~ Q ~ ~ i ~ ~ ~ ~ ~ t~ ~ ~ ~ N L ~ = ~ ~C L ~ O O ° U C O ~ ~ •X N X ~ N C O N C ~ O +~ ~ +~ C ~ a ~ U a a U w U ~ w o ~ ~ ~ U ~ Z c c ~ r N (~ r N (~ In r N M ~ Cfl f` 00 r N O LO O (~ O (0 O O f` O f` O ~ O ~ O 0 0 M M 0 M 0 O 0 M 0 M 0 M O O O O O O O O O ~ O O O O h 0 0 0 0 0 0 0 ~ O O ~ O O O O M O r O N M r m t0 r N r O t0 M t0 t0 ti 00 t M O M O N r N H C V ~ d N v C o ~_ ~ ~ l/'1 L \~ 0 N ~ P~ ~ Q N v ~ C ~_ ~ L _~ 7 V Q 9 ~ 0 ~ a ~ ~ ~ ~ ~ ~ m ~ d ~ C ~ ~ C ~ ~ ~ > _ L L ~ ~ ~ ~ U ~' o M ~ Q ~ •_ ~ O .~ ~ ~ ~ d .~ ' ~ a1 ~ 3 ~ ~ ~ m ~ ~~ 0 ~ _ ~ ~ W c~ m ~ 0 ~ ~ ,a 0 ~ m o ~ ~ +~ a ~ = ~ a ~ ~+ _ ~ 3 m C ~ ~ ~ ~ ~ ~ ~ ~ ~' O V N ~ d s L L ~ ~ d ~ ~ ~ ~ L O 0 ~ V a 3 m 0 0 N ~ O o N CJ 00 M ~ ~ 00 ~ 00 O r ~ O ~ ~ ~ In N O ~ O M 00 f~ lf) M 00 In ~ O In N N M ~ O ~ M M f~ f` ~ M Cfl ~ O ~ N 00 In ~ ~ M (D ~ ~ N ~ M O ~ f~ O 00 00 f~ M M N ~ C4 N ~ ~ ~ N N ' ' ' O O ' ~ ~ ' ' N I` M O ~ ~ ~ ~ ~ ~ ~ ~ f~ ~ 00 O O O M In ~ (D M O O f~ lf) 00 01 ~ O N ~ (D ~ (~ CO ~ O O N N N O M ~ ~ ~ N M ~ ~ c~ ~ O O N o0 ~ M In M O ~ N M ~ M 00 M In O lf) M (D ~ 00 tD OD lf) (D O f~ O N O ~ ~ (~ O ~ N ~ O ~ N M I~ N O O O ~ O N M f~ f` N O ~ ~ ~ ~ O O M ~ M O ~ ~ N N O M ~ ~ (~ N N 00 N ' r ' ~ ~ N ' ~ N ~ ~ O (D ~ N N M ~ O N ~ O ~ O (D ~ N N O O O ~ M O O M ~ N ~ In 00 N (0 N In N M t0 ~ (0 t0 M OD O O ~ M ~ f~ tD 00 ~ ch f` O tD O N O O O O ~ (D p O ~ O O O N N O O ~ ~ (~ ~ ~ M N N O ~ ~ ~ h N ~ O N ~ ~ ~ N M O O ~ N ~ W O O O O ~ N M In In O N f~ ~ 00 f` M N (D M f~ O O O ~ N O O M 00 O f` O 00 N O 1` ~ O ~ N ~ M 00 ~ ~ f` N 1` O O ~ O O ~ M 00 ~ O ~ N tD ~ In ~ N ~ N ~ ~ M O N N ~ N ~ N ~ ~ N ~ O ~ ~ O ~ ~ ~ ~ M In In In O O O ~ (D O N Cfl f` N M O f` O ~ In O O f~ O O ~ O O N ~ N ~ M N ~ ~ N M ~ ~ N ~ M (~ N In N N ~ O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O (D ~ N M O O O O M ~"~ O N ~ O O O O N O O ~ O M ~ M O O O O f` 00 ~ In f~ N O O O O 00 O O O ~"~ M N M In ~ N N O ~ t0 ~ ~ O M ~ O N N O ~ ~ ~ N f` ~ N ~ ~ 00 M In ~ ~ M 00 N ~ M 00 f~ M ~ O co N M ~ 00 ~ N O O N ~ ~ O ~ M O M N ~ O (D tD f` O O M M f~ 00 N In 00 In f~ ~ M N N In M 00 O tD O N ~ O O O M M (~ M N ~ M ~ (~ N O N ~ ~ 00 ~ N O ~ O f` ~ ~ N ~ f` O ~ ~ (~ ~ O I` ~ ti N ~ f` ~ ~ ~ N ~ ~ f~ cD N O ~ O O N M ~ M f~ O N lf) N In ~ c~ O o0 In cD cD N f~ ~ N O ~ t0 O ~ O O N ~ O N N ~ M ~ O O ~ f` N N ~ O ~ tD O ~ In ~ 00 f` ~ O M N In In (D ~ O M O f~ N ~ 00 O N M M ~ 07 ~ N ~ O ~ M O O M ~ O O ~ O ~ M O O In M (D ~ M O N ~ In M f` ~ ~ M In N In f\ ~ ~ ~ ~ M ~ f~ ~ 00 N O ~ O ~ O N ~ ~ N ~ N ~ N (~ N In N N ~ 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O ~ N ~ N o O 0 O 0 O O O N O O ~ O O O O O O O O O O O O O N O O ~ M O O In O N ^ In In O O O O O In In In O N M ~ O N N ~ O ~ N ~ O N ~ O O O O O ~ ~ f` N O M N O N N (~ 00 In (p ~ O ~ f` O M M O N (~ O In ca ~ ~ N f~ N r ~ M M In ~ ~ M 00 N r M A N u~ Q - N x ~ ~ N n W ~ ~ p ~ >' L Q ~ ~ ~ 0 ~ ~ m D. ~ U N ~ L (jj U ~ ~ O O N N a~ ~ ~ ~ ~' c ~ N ~ ~ O ~ •p C C N ~, ~ ~ ~ , L °' G a ~ ~ C ~ N ~ ~ O _ p U ~ ~ E O U O ~ N N ~ (~ ~ p J ~ ~ ~+ ~' ~ ~ ~ ~ ~ ~ ~ O U N ~ N ~ J N N •N ~ m x ~ N U c ~ ~ N N ~ U J N .V ~ ~ > o O ~ > > O ~ ~ O ~ O N a~ ~ ~ X ~ ~ ~ N •~ J _~ +, ~ N ~ ~ O p ~ ~ ~ °~ ~ O 2 O LL ~ ~ N ~ ~ a N a~ N ~ ~ X ~ ~ ~ }' O ~ ~ ~ ~ v J L ~ ~ N N N ~ O ~ ~ O U ~ ~ Q ~ ~ ~ ~ ~ ~ ~ L N N ~ ~ ~ 0 ~ O '~ U N ~ t~ ~ U >, o UO o ~ !0 ~ ~ ~ O ~ ~ ~ N ~ M ~ ~ ~ ~ H O ~ O N ~ N N N M N ~ N In N (~ N f~ N 00 N O N ~ H O M ~ M N M ~ M ~ M M M O O O O O O O O O O O O O O O O O O O O O O N ~ d N v C o ~_ ~ ~ l/'1 L \~ 0 N ~ ~ ~ N ~ P Q v C ~_ ~ L _~ 7 V Q 0 ~ a ~ ~ ~ ~ ~ ~ m ~ d ~ C ~ C ~ ' ~ ~ ~ _ ~ L ~ ~ ~ L U ~' o M ~ ~ O • C ~ .~ ~ ~ ~ d .~ ' ~ a1 ~ ~ ~ ~ m ~ ~ ~~ 0 ~ _ ~ c~ ~ W m ~ 0 ~ ~ ,a 0 ~ m o ~ ~ +' a = d a ~ ~+ ~ = ~ 3 m C ~ ~ ~ ~ ~ ~ ~ ~ ~ O V N ~ d s L L ~ d ~ ~ ~ ~ ~ L 0 0 , V a 3 m 0 0 N ~ O o N C~ ~ 1` I~ ti O N O O N M N C~ f~ co ~ ~ 00 N t0 O ~ N O t0 ~ ~ ~ N ~ ~ ~ ~ ~ ('~ f` O ('~ O O O lf) O O G'~ O f~ r ~ In (+~ N O f~ O (~ O (~ N ~ r 00 00 00 O ~ ~''~ O In ' 's? N C'~ N N ~ ~ ~ ~ N ~ ~ O ' M f~ 1~ 00 N M ~ O c~ ~ N O O N ~ ~ ~ N O N co O co c~ M Cfl ~ oo a0 W oo I` O M o~ O N N N Cfl N O N 00 00 ~ ~ 00 ('') In 1~ In f` O 1` ~ O O ~ O O ~ co 00 O O ~ O ~ O O ~ ~ ~ N O ~ ~ N ~ ~ r ~ N N O ti O ~ M O N O O ~ ~ ~~ ~ M ~ N ~ ~ ' ~ O N ~ ~ i ' i ' i i ' ~ ~ ~ O In ~p 00 O O O O ('~ O tD In f` 00 (fl O O M O M O O O O N O O O O O ('~ M O O N N O O O O O N O GO ~ N ~ ('') O M f` ('~ N h f` ~ ~ ~ N O O pp O O f~ 1` ~ C4 ~ I~ f~ ~ N ('~ N DO 00 O f~ f~ 00 O ~ ~ ~ N t~ (D f~ M O (D O ~ tD tD f` (D ~ O In O O ~ f~ I~ ~ C4 O N N N ~ ~ O M O ~ O ~ N O ~ O N N In ~ o O N ~ O c~ M oo cD o0 ~ ~ O f` ti ~ O O ~ C~ ~ ~ ~ O O O O N N ~ ~ N O O O 'n ~ ~ Cfl O f` N O ~ ~ O N M ('~ O C~ In M ~ cfl O co N N N N (~ ~ ~ O M f~ ~ O cfl ~t'l N N M ~ ~ N r T Q~ O O O O O ~ O ~ In 00 O M O ~ ('~ O O O O t0 C'~ G7 O O O O O ~ ~ ~ ~ N N O ~ ~ N O ~ O OD O O O N N O O O O C4 c0 In (~ ('~ N O ~ O O N N O N N O O N N O O O ~ ~ O O N O ~"~ 00 O O O O O ~ O f` O f` O ~ O O O N co ~ ti O O ~ ~ ~ ~ ~ c~ ~ O N ~ O ~ c'') M ~ ~ ~ C~ N M r N N ~ O G1 ('7 ~ t~ I~ f~ 1` r O O r ~ ~ ~ O ~ O O Ln O ~ ~ ~ ~ O ~ O ('~ N O N N O tD ~ O ~ O O O N O M 00 00 d1 N 0~ ~ O M N ~ O O C7 ~ ~ O O O O ~ O 00 00 OO In (4 N O N O N ~ M 1~ DO O O O O O ~ N ' ~ 1~ f~ I~ N f~ 01 O O O O ~ O M 00 tD ('~ O O O O t0 O ~ ('~ M ~ f` 00 ~ ('~ ~ ~ ~ N M DO co 00 O ~ N ~ ~ ~ ~ ('~ ~ 00 ('') cD o~ (D cD ('~ co O f~ O O O f` ~ ti ~ ~ ~ C~ h ~ ~ ~ O N N ~ O O (fl ~ ~ N ~ O O O O O In r 1~ r O O ~ In N O f` M ~ N cfl O co ~ N O O ~ N ~` C7 f~ O ~ N O N N ~ N ~ N N T O O O O O O O O O O O O O O ~ 00 O O O O N C~ p O O O O O O O O O O O O O f~ 00 00 O ~ C'~ t0 O O O N N ~ O ~ O ~ O M N N ~ O O O O O N N O In N I` N N O O O O O ~ ~ N O ~ C~ ~"~ 00 O O O (~ ('~ h ('~ (~ N ~"~ N O O O ~ r C~ ~ (0 O O ~ O O ('~ N O ~ ~ O N M r ~ ~ ~ ('') ~`'~ ~ lf) ~ N M N O r N ~ ~ ~ ~, N N N N ~ .~ J C ~ ~ ~ ~ •~ ~ a N ~ ~ ~ O ~ ~ t6 ~ IL N ~ L ~= ~ 0 LL ~ N ~ C ~ o ~ -~ O O N ~ ~ O L ~ N ~ C N ~ ° a p N ~ ~ O ~ ~ N ~ C N ~ + ~ 0 d C ~ ~ C ~ 0 d ~ N N U N ~ O ~ N ~ L U `~ ~ > N U ~ a O ~ N ~ L U ~ ~ ~ •> ~ N ~ ~ ~ U ~ N ~ N ~ O a ~ O L N (S;~ ~ •O ~ ~ O U ~ N N > N ~ ~ O U ~ N N > N ~ y 3 0 ~ ~ N ~ Q (~ U_ '~ O) N t6 U O Z N N ~ O Q W ~ N ~ U) U ~ ~ L (n ~ •U O ~ W ~ ~ N ~ Q ~ U '~ ~ ~ U ~ ~ (n L ~-•~ O N •V L (n ~ •U O ~ W N ~ N ~ - (~ ~ ~ LL ~ Q O ~, (6 ~ w ~ Q U 'C O ~ /~~ U ~ ~ O ~ = > ~ ~ ~ Q~ ~ LL ~ ~ c~ N N U ~ ~ (~ ~ C •U ~ C_ LL L ~ O ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 0 H O ('~ 0 H O ~ ~ ~ 0 H N ~ O ~ 0 H O ~ ~ ~ O N 0 H O O ~ O ~ (fl C~ f~ O 00 N 00 cD 00 0 H N O O O O O O O O O O O O O O O O O o c~ ,~ ~ N v o ~_ ~ ~ l/'1 L \~ 0 N ~ ~ P~ Q N v ~ C ~_ ~ L \~ 7 V Q ~ 0 ~ a ~ ~ c~ ~ ~ 00 3 L ~ ~ G1 C L ~ L ~ ~ U ~' o M ~ Q ~ ~_ ~ O ~- ~ ~ ~ .~ ~ ' ~ ~ ~ ~ ~ 0 ~ C ~ ~ W ~ m ~ ~p ,} o L~. 0 ~` o ~a ~ ~ c 0 ~ ~~ ~ ~' o V N r ~ d ~ +S+ L O ~ ~ d L 0 ~O V a d d 3 m N ~ 0 ca ~ m ~ ~ ~ 00 d C NN~ LPL a1 3 m O O N ~ O O N O p tD r O d0 00 N O ~ ~ N ~ ~ i i ~ O tD tD r ~ ti O N ~ ~ N O N N N 0 o p a °~ r ° °o °c ~ r r O 00 00 O N ~ r r ~ ~ ~ (V N r p O N nj N O O O In N"1 O Q~ r r t0 00 ~ 1~ M N (V N ~D 1~ p O r N nj N ~ N 01 r O OO 00 O o O ~ ~ N ('~ M M f~ 1~ r p In N N ~ ~ ~ M M 00 (~ GO t0 M 07 tD r r O M Op GO M ~ ~ t0 O O ~ ~ N N 07 r N V i 3 0 N ~ C N ~ ~~ N C `~ N L ,L ~ N 0 ~ _ ~ ~ _ ~ ~ ~ ~ L ~ ~ '' V O ACTIGN NU. ITEM NO. / < < ~~ AT A REGULARMEETING GF THE EaARD GF SUPERVISORS CAF ~RQANaKE COUNTY, VIRGINIA HELD ATTHE ROANC~I~E COUNTI~ADMINISTRATION CENTER MEETING D~ITE: AGENDA ITEM: SUBMITTED ~Y. APP~GVED BY: May2~, X010 Work Session to discuss parking cars in front yards Philip Thompson deputy Director of Planning Jahn Murphy honing Administrator B. Clayton Goodman IIL __ County Administrator 1~ CC~UNTYADMINISTRATC~R'S COMMENTS: SUMMARY C3F INFaRMATIaN; Community Development staff was directed to investigate the parking of cars in front yards of residential lots. Staff has reviewed the County's ordinancesaswell astheardinancesaf ether jurisdictions throughout the state regarding this issue. Staff else ca~nducted site visits thraughautthe County and photographed differentexamples of cars being parked infrant yards. Staff will review with the Soard what other localities are doing to address this issue as well as the different scenarios within the County. ACTIGN N~4. ITEM NO. I / J'Z AT A REGULAR MEETING CAF THE B~}ARD C}F SUPERVIS{~RS CAF RGANC}l~E C+CUNTY, V1RGlIVIA HELD AT THE RCIANQ~E CG~NTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPRQV'ED BY: May 25, 2D1D Park Session an the County's Secondary Roeds System Six- YearImprovement. Plan far fiscal years ~D11-~D1 D Philip Tham~son deputy Director of Planning B. Clayton Gaadman III Caun Administrator tY CQUNTY ADMINISTRATQiR'S CQMMEN'~TS: SUMMARY QF INFQRMATIQN: During the work session, Roenake County end Virginia Department ~af Transportation ~IIDOT} staff will review with the Board. the County's Secondary Roads Six-Year Improvement Plan far fiscel~ year X011-2D1 ~6. Discussion of the County's Six-Year Plan will include a reviewof: the reduction in statefunds availableforseconderyroad improvement projects; changes in haw federal funds are programmed; the countywide incidental improvements and the numbered projects listed in the plan! U1lhile the County°s Revenue Sharing Prog~rarn and Rural Addition Priority List will not be discussed at this work session, they will be discussed at a Baard work session later this summer. '~ VDOT Handout distributed to staff on May 5, 2010 ~,, SSYP FY 2011- 2016 During the FY t 1-1 ~ cycle, localities and local vD(~T Residencies will not longer program federal funds. All federal funds for secondary roads will now be prioritized and programmed by the CTB. The CTB will prioritize the available federal funds based on the following criteria: • Proj ects that have been completed and have a deficit • Projects that are scheduled to be advertised within the next year • Projects that can be advanced to the next phase APE, Raw, CN} • Proj ects that involve paving or bridge replacements State funds will still be programmed at the local level. Currently the only state funds that are available are Telefee funds. The chart below shows the total allocations that are available for programming in Roanoke County. Telefee FY 11 FY12 FY13 FY14 FY15 FY16 $290,116 $287,848. $287,848 $2$7,848 $281,$48 $281,848 These funds can be programmed to both projects and cost centers. while we have reduced expenditures from cost centers as much as possible, there are still two cost centers that will need to be funded, Preliminary Engineering l Survey, and Traffic Services, The recommended funding levels for these cast centers are shown in the chart below along with the funds that would be remaining for projects, FY 11 FY12 FY13 FY14 FY15 FY16 Engineering and Survey $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 Traffic Services $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 Remaining Telefee Funds $225,16 $222,84$ $222,$48 $222,848 $222,848 $222,848 SSYP Projects There are currently six prioritized projects on the Roanoke County SSYP, One of which is under construction ~Calonial Avenue} and one of which is almost completely funded Catawba Creek Road} and ane unpaved raad project Rocky Road}. There are three regular secondary projects that will require substantial funding in order to be completed. Two of these projects, Old Cave Spring Lane, and McVitty Road are designed to be constructed together while the other, Cotton Hill Road is a stand alone project. If no additional federal funds are allocated by the CTB, there are only enough previous funds and current allocations to fund ether the Old Cave Spring Lane 1 McVitty Road or the Cotton Hill Road projects during the current six year cycle. The current S SYP projects and two possible funding scenarios are listed below. SSYP Projects -Roanoke County Priority RTE Name UPC Previous Allocations Expenditures Additional Funds Read 1 1662 Mcvitty Road 15187 $6,291,532 $1,615,143 $1,763,024 2 1663 ~ Old Cave Spring Lane 15188 $1,452,073 $337,196 $880,719 3 720 Colonial Aveune 15189 $7,123,769 N!A $0 4 688 Cotton Hill Road 15190 $1,907,154 $218,763 $2,433,371 5 7l9 Catawba Creek Road 17221 $1,624,426 $188,844 $1,293 Scenario One ;Provide funding far the Old Cave Spring Lane and the McVitty Raad projects, • Transfer the $1,658,391 of unspent previous allocations from the Cotton Hill Road project. This would reduce the additional funds required down to $955,352 • Program the remaining Telefee funds for FYl 1-FY14 to these projects to fund the remaining balance. This would allow these two proj ects that are pretty far along in the development process to be fully funded and built within the next six years. however, it would strip all of the funding from Cotton Hill Road which would not receive any additional funds until at least FY15 Scenario Two -Provide funding for Cotton Hill Road • Transfer $2,433,371 of unspent previous allocations From McVitty Road This would fully fund Cotton Hill Road to its preliminary estimated cost, however it would delay the McVittylOld Cave Spring Lane proj ects until sometime after FY 16 or until additional federal funds were allocated to the project. 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ITEM NO. I~ ~~ AT A REGULAR MEETING CAF THE BOARD ~F SUPERVISORS ~F R~ANaI~E CaUNTY, VIRGINIA HELD AT ~~ HER+CANC-l~E CGUNT'~ADMINISTRATIC~N CENTER ~NIEETING DATE: AGENDA ITEM: S~JBMITTED BY: APPRt~VED BY: May 25, 2010 Work. Session to discuss the proposed '`Change in lase Incentive Grant Program" Doug Chittum Director of Economic Development B. Clayton Goodman III ~~-. County Administrator ~aUNTY ADMINISTRATOR'S CQMMENTS: ~JMMARY CAF INFC}RMATI~N: As you are aware, increased regulatory requirements and procedures have made the process of converting a single family residence into a commercially used structure increasingly more expensive and challenging to accomplish, Many of these requirements are a result of changes to the uniform building code that we along with most localities enforce. While this situation only occurs roughly five ar six times a year in the County and Town of Vinton, staff appreciates the concerns that have been expressed to us on numerous occasions by property owners and small businesses who are attempting to make such a conversion, These propertyowners and entrepreneursarecreating newjobs and tax base,. and are taking a calculated risk when they invest private dollars into these properties. Recognizing that there is currently na fecal program to assist individuals when they confront these issues, staff has attempted to design a simple, affordable and effective tool to not only financially assist them, but to also encourage mare of this building conversion activity which is beneficial to us all. Attached for your review is a draft guideline of a program being proposed that would provide financial assistance to property owners when they complete a residential to business conversion successfully. To summarize, the program would offer a grant equal to 3D°fo of eligible "Change in Use" renovation casts with a minimum investment of $1 D,0o0 in total facility upgrades. The maximum grant allowable would be $5,D00, This may seem Page 1 of 2 like a small amount, buttothesmall business vwnerswho attemptthese conversions; this amount could' make the differe~~nce in whether a proposed project is financially feasible. The Tvwn of Vinton has expressed great interest in partnering with us on this initiative, much like we do with the matching grant facade improvement program. All areas and Magisterial Districts of the County, as well as the Tvwn will benefit from this program should it be approved. There are only about five or six of these conversions a year so minimal funding will be needed, to launch this new initiative and Vinton has expressed a desire to financially participate a~n a 5QI5g basis with the County on the grants that apply to properties physically located in the Town. Economic Development has dent~i~fied funding from our existing Public Private Partnership account for projects located in the County. Mr. Mahoney has advised us that the Roanoke County Economic Development Authority VEDA}should administer this prvpvsed grant program, much like they currently administer the Commercial ~a~ade Matching Grant Program. At their May 19, 2v1v, meeting staff briefed the EDA on this proposal, and they unanimously approved a request by staff to administer the program if the Board of Supervisors so desires. The EDA further stated that they feel these types of initiatives are badly needed, especially in consideration of the challenges small business and investors have tv contend with when they attempt tv finance a commercial development project as a result of a tightened lending environment. In closing, staff believes the program will be easy tv manage with a minimal amount of "red tape." The increased tax revenue as a result. of these structures being converted to businesses should pay for the average grant in one or two years. Staff further believes that this is notonlya wise investment but perhaps justas important; it serves as an expression of good will and commitment by local government to those small businesses that are looking for some assistance and many times just are not able to access larger scale economic development initiatives. Staff looks forward tv discussing this item and welcomes comments or suggestions as always, Page 2 of 2 Change in Use Incentive Grant Program Guidelines (Existing Single Family Structures to Commercial Structures) PurposeJScoue • To offset increased costs related to a change in use of an existing residential structure from residential to commercial use. • To encourage facility improvements throughout the County and the Town of Vinton which will enhance property values and increase revenues from real estate, business personal property and business license taxes generated by the improvements and/or change in use of the property. • To facilitate and encourage new business growth and expansions within the Town and County. Program Requirements • A minimum investment of $10,000 in existing facility upgrades and/or renovations, including engineering fees associated with the project. Permit fees are also considered to be an allowable cost included in the improvement calculation. Crrant requests must be submitted in writing to the Town of Vinton or the Roanoke County Office of Economic Development within one year from the date the improvements are completed and a final certificate of occupancy is issued. Requests submitted after that time will not be acceptea~ In addition, the grant request must be tied to the establishment of a business with a respective Business License approval (BPOL) and occupancy of such business. • Documentation of eligible expenditures shall be provided to the County along with verification of the change in use of the property from residential to commercial, • Chants are made available on aone-time basis to any specific property/address. • One grant may be provided per single family structure and only the initial conversion will be eligible for the grant reimbursement. Proposed Incentives • An incentive grant equal to 30% of eligible renovation costs will be awarded to projects with a minimum investment of $10,000 in development expenses. The maximum grant allowable is $5,000. 0 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 2010 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted inconformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfullyexempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Onlysuch public business matters aswere identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. AGTI+DN NU. ITEiM N~?. ""' AT A REGULAR MEETING C~~ THE B4A~D CAF SU'~ERVISGRS CAF RaANGKE C~3UNTY, VIRGINIA HELD AT THE ROANG!I'CE CGUNTY ADMINISTI~ATI+GN GENTER I~EET~~HG DATE May 25, 2g1 g AGENDA ~TEN~: Resolution of cvngratulatians tothe Cave Spring High School Boys Basketball Team for winning the Zv1 Q VHSL State Group AA Division 3 Championship SUB~IITTEQ BY: A~PRQVEQ~ BY. Deborah C. Jacks Deputy Clerk tv the Board of Supervisors 'B. Clayton Goodman, III . . County Adm~nNStratvr Cy~UNTY AD~I[~['STRATVR'S ~CVMI~ENTS: SUMMARY GF INFVRMATI~'~: The Cave Spring High School Boys Basketball Team won the 2Q1 g Virginia High School League ~VHSL} Group AA Division 3 State Ghampivnship on March 13, X010, at the Virginia Gommvnwealth University Siegel Genter in Richmond, Virginia. The team finished the season with a 2G-~ record, winning the River Ridge District and Region IV titles! bosh Henderson. was named Boys Basketball Mayer of the Year f©r his division by the Virginia High Sohvvl Coaches Association. Head Coach Billy Hicks, the assistant caaches, the teams members and their families have been invited tv attend the meeting. The Sohvvl Board members and Dr. Lorraine Lange, Sohvvl Superintendent, have also been invited to attend. ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 2010 RESOLUTION OF CONGRATULATIONS TO THE CAVE SPRING HIGH SCHOOL BOYS BASKETBALL TEAM FOR WINNING THE 2010 VHSL STATE GROUP AA DIVISION 3 CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Cave Spring High School Boys Basketball Team defied the odds for a second straight year by winning the 2010 Virginia High School League (VHSL) Group AA Division 3 State Championship atthe Virginia Commonwealth University Siegel Center in Richmond, Virginia on March 13, 2010; and WHEREAS, the Knights defeated the team from Brunswick by a final score of 54-43; and WHEREAS, the team finished their season with an outstanding record of 26 wins, 5 losses, claiming the River Ridge District and Region IV titles; and WHEREAS, Josh Henderson, a senior center, was named Boys Basketball Player of the Year for his division by the Virginia High School Coaches Association. WHEREAS, the Knights are under the dedicated leadership of Head Coach Billy Hicks and Assistant Coaches Tim Myers and Bob Hicks and are managed by Cody Caldwell. The athletic trainer is John Swartz and the videographer is Robert Stoots. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the members of the CAVE SPRING HIGH SCHOOL BOYS BASKETBALL TEAM: Arin Brenner, R. J. Burns, Michael Cole, Quentin Dill, Luke Feldenzer, Storm Furrow, Adam Hager, Scott Harriman,Josh Henderson, ErikJacobsen, TylerKemp, Clay Lacy, Mark Overstreet, Page 1 of 2 Justin White and Jack Wilkes for an outstanding performance, their athletic ability, their team spirit and their commitment to each other; and BE IT FURTHER RESOLVED, thatthe Board of Supervisorsextends its bestwishes to the members of the team, the coaches and the school in their future endeavors. Page2of2 ACTIGN NG. ITEM NG. ~ ~ . AT A REGULAR MEETING GF THE Bt~ARD GF SIJPERVISQRS ~JF RC~ANGKE CUUNTY, VIRGINIA HELD AT THE RC~ANQ~KE CaI~NTYADMINISTRATIGN CENTER MEETLNG ©ATE: May 25, 2010 AUENDA ITEM: Certificate of recognition to Jackie Crawford, Cave Spring High School, far winning a 2010 VHSL State Group AA Championship in swimming SUBMITTED BY: APPROVED BY: Deborah C. Jacks Deputy Clerk to the Board of Supervisors B. C{ayton Goodman, lII County Administrator CUUNTY ADMIIVISTRATGR'S CQMMENTS: SUMMARY CAF INF~RMATIt~N: Jackie Crawford, a sophomore at Cave Spring High School, won a 2010 Virginia High Schoo{ League ~HSL~ State Championship in the 50 yard freesty{e with a 24.53 time. Additionally, Ms. Crawford finished third in the ~ 00 yard backstroke, where she had the best time of al'I Timesland swimmers of 58.10 in the backstroke and the second best time of a!{Timesland of 24.56 in the freestyle. ~Ms. Crawford has been chosen First Team All Timesland. Ms. Crawford, her family, and Coach Andy Huray have been invited to attend the meeting. The School Board members and Dr. Lorraine Lange, School Superintendent, have a{so been invited to attend. CERTIFICATE OF RECOGNITION AWARDED TO Jackie Crawford forwinning a 2010 VHSL Group AA State Championship in Swimming - Jackie Crawford, a sophomore at Cave Spring High School, won a Virginia High School League (VHSL) State Championship in the 50 yard freestyle with a 24.53 time. - Additionally, Ms. Crawford finished third in the 100 yard backstroke, where she had the best time of all Timesland swimmers of 58.10 in the backstroke and the second best time of all Timesland of 24.56 in the freestyle. - Ms. Crawford has been chosen First Team All Timesland. - Ms. Crawford has demonstrated outstanding athletic ability and good sportsmanship throughout the season. - The Board of Supervisors congratulates Ms. Crawford and expresses its best wishes in her future endeavors at Cave Spring High School. Presented this 25t" day of May 2010 ~r os ph B. "Butch" urch, Chairman Eddie "Ed" Elswick, ice Chairman A Michael . Altizer ~ c~-.~ G ~ o.._ Richard C. Flora C.~~ l,/~~a-.a Charlotte M. Moore ACTION N0. ITEM NO. ~'I ~ G AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 25, 2010 Certificate of recognition to Ali Horn, Cave Spring High School, for winning two 2010 VHSL State Group AA Championships in swimming Deborah C. Jacks Deputy Clerk to the Board of Supervisors B. Clayton Goodman, III Count Administrator '~~ Y COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Ali Horn, a junior at Cave Spring High School, won two 2010 Virginia State High School League (VHSL) State Championships in the 200 yard individual medley and 100 yard butterfly at Old Dominion University Aquatic Facility in February 2010 and earned All- American honors in both events. Ms. Horn won the 200 yard individual medley with a time of 2:04.86 and won the 100 yard butterfly with a time of 56.44. Ms. Horn was named Timesland Girls Swimmer of the Yearforthe second year in a row, where she is ranked among the top three in Timesland in seven of eight individual events and was fifth in the other. Ms. Horn was named First-Team All Timesland for the third consecutive year and has five individual state championships in her career. Ms. Horn, her family and Coach Andy Huray have been invited to attend the meeting. The School Board members and Dr. Lorraine Lange, School Superintendent, have also been invited to attend. CERTIFICATE OF RECOGNITION AWARDED TO Ali Horn for winning two 2010 VHSL State Group AA Swimming Championships - Ali Horn, a junior at Cave Spring High School, won the 2010 Virginia State High School League (VHSL) State Championships in the 200 yard individual medley and the 100 yard butterfly at Old Dominion University Aquatic Facility in February 2010 and earned All-American honors in both events. - Ms. Horn won the 200 yard individual medley with a time of 2:04.86 and won the 100 yard butterfly with a time of 56.44. - Ms. Horn was named Timesland Girls Swimmer of the Year for the second year in a row, where she is ranked among the top three in Timesland in seven of eight individual events and was fifth in the other. - Ms. Horn was named First Team All Timesland for the third consecutive year and has five individual state championships in her career. - The Board of Supervisors congratulates Ali Horn upon her achievements and expresses its best wishes for success in her future endeavors at Cave Spring High School. Presented this 25t" day of May 2010 J 'se B. "Butch" Church, Chairman ~~ Eddie "Ed" Elswick, Vice Chairman ~~~ 7~ . Michael W. Altizer Richard C. Flora Charlotte M. Moore ACTIGN rya. ITEM hIU. AT A REGULAR MEETING GF THE BGARD GF SU~~'ERVIS~4RS CAF RQANGKE CGU~NTY, VIRGIhIIA HELD AT THE RUAI~GKE CGUNT~' A'DMINISTRATIGN CENTER N~EETING DATE: AGENDA ITEI~fI: SU~I~ITTED ~Y: APPROVED BY: May ~~, 2010 Certificate of recognition to Luke Munson for winning a 2010 VHSL State Group AA Championship in swimming Deborah C. Jacks Deputy Clerk to the Board of Supervisors B. Clayton Goodman, III County Administrator ~~ D+DUNT~' ADMINISTRATGR'S CGI~I~ENTS: SI~I~IUTAR'~ aF INF~RIVIATIC?N: Luke Munson, a senior at Cave Spring High School, wan a 2010 Virginia High School League ~VHSL} State Championship in the ~0 yard freestyle at Uld Dominion University Aquatic Facility in February 2010. Mr. Munson won the 50 freestyle by one hundredth of a second with a time of 21.80. Mr. Munson has been named to the Boys First Team All-Timesland. Mr. Munson, his family and Coach Andy Huray have been invited to attend the meeting. The School Board members and Dr. Lorraine Lange, School Superintendent, have also been incited to attend. CERTIFICATE OF RECOGNITION AWARDED TO Luke Munson for winning a 2010 VHSL State Group AA Swimming Championship - Luke Munson, a senior at Cave Spring High School, won a 2010 Virginia High School League (VHSL) State Championship in the 50 yard freestyle at Old Dominion University Aquatic Facility in February 2010. - Mr. Munson won the 50 freestyle by one hundredth of a second with a time of 21.80. - Mr. Munson has been named to the Boys First Team All-Timesland. - Mr. Munson has demonstrated outstanding athletic ability and good sportsmanship throughout the season. - Mr. Munson will be attending James Madison University in the fall where he will be a part of their baseball team. - The Board of Supervisors congratulates Luke Munson upon his achievements and expresses its best wishes for success in his future endeavors. Presented this 25t" day of May 2010 ~r ~ ~" " se h B. "Butch" Church, Chairman ,die " d" Elswick, Vide Chairman Michael W. Altizer • J•- -~ G ~ or ~ Richard C. Flora `~ Charlotte M. Moore ACTION N0. ITEM NO. P~ I- ~°. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 25, 2010 Certificate of recognition to Edy Ndem, Cave Spring High School, for winning a 2010 VHSL State Group AA Triple Jump Championship Deborah C. Jacks Deputy Clerk to the Board of Supervisors B. Clayton Goodman, III County Administrator COUNTY ADMINISTRATOR'SOOMMENTS: SUMMARY OF INFORMATION: Edy Ndem, a senior at Cave Spring High School, won a 2010 Virginia State High School League (VHSL) State AA indoor track championship in the triple jump on February 27, 2010, at Liberty University with a leap of 37 feet. Additionally, Ms. Ndem placed third in the long jump at the VHSL State AA indoor track championships on February 27, 2010. Ms. Ndem has subsequently broken the Cave Spring Knights' outdoor track records in the long and triple jumps at the Virginia Military Institute Invitational Track and Field meet in May of 2010. Ms. Ndem, her family and Coach Derrick Hollins have been invited to attend the meeting. The School Board members and Dr. Lorraine Lange, School Superintendent, have also been invited to attend. CERTIFICATE OF RECOGNITION AWARDED TO Edy Ndem for winning a 2010 VHSL State AA Triple Jump Championship - Edy Ndem, a senior at Cave Spring High School, won a 2010 Virginia State High School League (VHSL) State AA indoor track championship in the triple jump on February 27, 2010, at Liberty University with a leap of 37 feet. - Additionally, Ms. Ndem placed third in the long jump at the State competition. - Ms. Ndem has subsequently broken the Cave Spring Knights' outdoor track records in the long and triple jumps at the Virginia Military Institute Invitational Track and Field meet in May of 2010. ~~ ~.E._ - Ms. Ndem will be attending the University of Virginia in the fall where she hopes to continue hertrackand field competition. - The Board of Supervisors congratulates Edy Ndem upon her achievements and expresses its best wishes for success in her future endeavors. Presented this 25t" day of May 2010 1r ~ J se B. "Butch" Church, Chairman ~~ Eddie "Ed" Elswick, Vice Chairman Michael W. Altizer Richard C. Flora ~, Charlotte M. Moore ACTION NUMBER ITEM NUMBER AT A REGULAR MEETING. +DF THE BC}ARD C}F SUPERViSC~RS OF RGANC~I~E Ct~UNTY, VIRGINIA HELDATTI~E R4~ANOKE CC~UNTYA~DMINISTRATIC~N CENTER MEETING DATE: ~ May 26, 2010 AGENDA ITEM: SUBMITTED ~~': APPROVED BY: Re~vlutivn approving the Secondary Six-Year Road Improvement Plan for fiscal years 2011-2016 and the Construction Priority List for fiscal year 2011 Philip Thompson Deputy Directorvf Planning B. Clayton Goodman III County Administrator ~~ ~GOUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following summarizes the issues associated with this years Secondary Six-Year Rvad Improvement Plan. The most significant change for this year's Secondary Six-Year Road Improvement Plan is that all federal funds {which account for a vast majv~rity of a project's funding for Secondary Road projects will be programmed by the Commonwealth Transportation Beard ~CTB}. State funds will still be programmed at the local level. Currently, the only state funds that are available are theTelefeefunds, which total apprvximately$~.13 milliQnfor fiscal years 2011-2016, These funds will be divided into two funding categories in the six~year plan. County-'~U'ide Incidental Improvements and Numbered Projects, which are both briefly explained below. Countywide Incidental Irnprc~vementa ~fiS,OQQ per year; $~9Q,QQQ for fiscal years 2011-2016} include any operation, usually constructed within one year, which changes the type, width, length, location or gradient of a road, facility yr structure.. It could also include the addition wf features not originally provided forsuch road, facility vrstruct~ure. Some of the services included under this category include subdivision plan review, right-of-way engineering, preliminary engineering and surveys, traffic services, safety projects and Page 1 of 2 minor drainage improvements. These funds are being allocated fvr engineering, surveying and traffic services. Another item that has historically been included in this category is the Rural Addition Program, Virginia Department of Transportation ~VDQT~ is not allocating any funds to the County for this program due to a balance of X521,691. The bulk of Roanoke County's allocation of funds, approxirr~ately $x.34 million, is for Numbered Pro~ecte. For clarification, these are the projects commonly referred to a "being in the Six-Year Plan," There are eight projects listed in the Plan six of which are prioritized}. Hotline Road and ~oones Chapel Road projects have been completed and will be removed from the Plan once the projects have been closed out,. Cif the six prioritized projects, one is currently under construction 4Colonial Avenue}, one is almost completely funded Catawba Creek Road, and one is an unpaved road project Rocky Road}. The three remaining regular secondary rued projects ~NIcllitty- Road, old Cave Spring Lane and Cotton Hlll Road} will require substantial funding in order to be completed. McVitty Road anal Qld Cave Spring Lane are designed to be constructed together while Cotton Hill Road is a standalone project, There are only enough previous funds and current allocations to fund either the McVitty Roadlold Cave Spring Lane project or the Cotton Hill Road project. The Board will need to prioritize which of these two projects should be constructed first. In accordance with Section 33.1-10.01 of the Code of Virginia, as amended, the Board of Supervisors is required to conduct a public hearing on the Secondary Six-Year Road Improvement Plan to receive public comments. ALTERNATIVES: 1, Adopt the Secondary Six-Year Road Improvement Plan fvr fiscal years 2011-2016 with the McVitty Roadlold Cave Spring Lane project as the County's tap priority to construct and reallocate funds from the Cotton Hill Road project to the McVitty Roadlold Cave Spring Lane project. 2. Adopt the Secondary Six-Year Improvement Road Plan forfiscal years 2011-2016 with the Cotton Hill Road project as the County's top priority to construct and reallocate funds from the McVitty Roadlold Cave Spring Lane project to the Cotton Hill Road project. 3. Take no action at this time, STAFF RECt3'l~~IUIENQATION: Staff recommends Alternative 2. The Route 221 road widening project has been put out to bid and will be under construction in the near future. The Cotton Hill Road project ties directly into the Route 221 road widening project and the two have been linked together. Staff is also concerned with the possibility of additional costs associated with the stream relocation that is needed with the McVitty Roadlold Cave Spring Lane project. Page 2 of 2 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON MAY 25, 2010 RESOLUTION APPROVING THE SECONDARY SIX-YEAR ROAD IMPROVEMENT PLAN FOR FISCAL YEARS 2011 THROUGH 2016 AND THE CONSTRUCTION PRIORITY LIST FOR FISCAL YEAR 2011 WHEREAS, Sections 33.1-23 and 33.1-23.4 of the Code of Virginia (1950, as amended) provides the opportunity for Roanoke County to work with the Virginia Department of Transportation in developing a Secondary Six-Year Road Improvement Plan; and WHEREAS, this Board had previously agreed to assist in the preparation of the Secondary Six-Year Road Improvement Plan, in accordance with Virginia Department of Transportation policies and procedures; and WHEREAS, a public hearing which was duly advertised on the proposed Secondary Six-Year Improvement Plan for fiscal years 2011-2016 and Construction Priority List for fiscal year 2011 was held on May 25, 2010, to receive comments and recommendations on Roanoke County's Secondary Six-Year Road Improvement Plan for fiscal years 2011-2016 as well as the Construction Priority List for Fiscal Year 2011. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does hereby approve the Secondary Six-Year Road Improvement Plan for Roanoke County for fiscal years 2011-2016; and BE IT FURTHER RESOLVED, that the Board of Supervisors does also hereby approve the Construction Priority List for Fiscal Year 2011 with the [McVitty Road/Old Cave Spring Lane or Cotton Hill Road] project being the County's top Secondary Road priority; and Page 1 of 2 BE IT FURTHER RESOLVED that a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed Roanoke County Secondary Six- Year Road Improvement Plan for fiscal years 2011-2016 by the Clerk to the Board. Page2of2 '~ VDOT Handout distributed to staff on May 5, 2010 ~,, SSYP FY 2011- 2016 During the FY t 1-1 ~ cycle, localities and local vD(~T Residencies will not longer program federal funds. All federal funds for secondary roads will now be prioritized and programmed by the CTB. The CTB will prioritize the available federal funds based on the following criteria: • Proj ects that have been completed and have a deficit • Projects that are scheduled to be advertised within the next year • Projects that can be advanced to the next phase APE, Raw, CN} • Proj ects that involve paving or bridge replacements State funds will still be programmed at the local level. Currently the only state funds that are available are Telefee funds. The chart below shows the total allocations that are available for programming in Roanoke County. Telefee FY 11 FY12 FY13 FY14 FY15 FY16 $290,116 $287,848. $287,848 $2$7,848 $281,$48 $281,848 These funds can be programmed to both projects and cost centers. while we have reduced expenditures from cost centers as much as possible, there are still two cost centers that will need to be funded, Preliminary Engineering l Survey, and Traffic Services, The recommended funding levels for these cast centers are shown in the chart below along with the funds that would be remaining for projects, FY 11 FY12 FY13 FY14 FY15 FY16 Engineering and Survey $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 Traffic Services $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 Remaining Telefee Funds $225,16 $222,84$ $222,$48 $222,848 $222,848 $222,848 SSYP Projects There are currently six prioritized projects on the Roanoke County SSYP, One of which is under construction ~Calonial Avenue} and one of which is almost completely funded Catawba Creek Road} and ane unpaved raad project Rocky Road}. There are three regular secondary projects that will require substantial funding in order to be completed. Two of these projects, Old Cave Spring Lane, and McVitty Road are designed to be constructed together while the other, Cotton Hill Road is a stand alone project. If no additional federal funds are allocated by the CTB, there are only enough previous funds and current allocations to fund ether the Old Cave Spring Lane 1 McVitty Road or the Cotton Hill Road projects during the current six year cycle. The current S SYP projects and two possible funding scenarios are listed below. SSYP Projects -Roanoke County Priority RTE Name UPC Previous Allocations Expenditures Additional Funds Read 1 1662 Mcvitty Road 15187 $6,291,532 $1,615,143 $1,763,024 2 1663 ~ Old Cave Spring Lane 15188 $1,452,073 $337,196 $880,719 3 720 Colonial Aveune 15189 $7,123,769 N!A $0 4 688 Cotton Hill Road 15190 $1,907,154 $218,763 $2,433,371 5 7l9 Catawba Creek Road 17221 $1,624,426 $188,844 $1,293 Scenario One ;Provide funding far the Old Cave Spring Lane and the McVitty Raad projects, • Transfer the $1,658,391 of unspent previous allocations from the Cotton Hill Road project. This would reduce the additional funds required down to $955,352 • Program the remaining Telefee funds for FYl 1-FY14 to these projects to fund the remaining balance. This would allow these two proj ects that are pretty far along in the development process to be fully funded and built within the next six years. however, it would strip all of the funding from Cotton Hill Road which would not receive any additional funds until at least FY15 Scenario Two -Provide funding for Cotton Hill Road • Transfer $2,433,371 of unspent previous allocations From McVitty Road This would fully fund Cotton Hill Road to its preliminary estimated cost, however it would delay the McVittylOld Cave Spring Lane proj ects until sometime after FY 16 or until additional federal funds were allocated to the project. 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Library Fines and Fees of Chapter 2. Administration of the Roanoke County Cede Diana L, Rvsapepe Director of Library Services B. Clayton Goodman III,,~/ County Administrator ~vd CyUNTY AQMINITRATGR'S CGMMENTS. SUMMARY GF INFVRMATIVN: Gn July ~, 1991, the Board of Supervisors adopted an ordinance that defined costs for overdue, Ivst or damaged Library items (by format and borrower type}; replacement library cards and a service charge, It has been nearly nineteen years since the ordinance was enacted, during which time sums issues have arisen, including: The overdue fine of ~.1 d per day has become a minimal incentive tv return materials • The current. list of materials includes defunct formats, such as video and audio cassettes It specifies replacement prices that reflect what an item cost in 1991, rather than in 2018 • It allows a delinquent patron to carry a relatively high fine limit of 25.vv before borrowing privileges are suspended In order tv address these problems, the Library requests approval to revise the fine and fee schedule, as follows: • Increase the daily fine tv .ZO per day for all borrowers • Eliminate the list of specific formats, which quickly may became obsolete, and Page 1 of 2 generalize the list to allow for the intraduction of new farmats • Replace a default price for a lost or damaged item with the item"s current price • Lower the blocked account limit to ~1 ~ to reduce the potential loss of County property and help patrons be more aware of overdue materials • Add a fee tv partially offset the cost of borrowing through interlibrary loan The proposed revisions may have little impactors patrons since no one is charged afineor fee unless materials are kept beyond the due date or are damaged or lost Patrons may also avoid charges if they renew an item in person, by phone, online ar they may register to receive email reminders of any upcoming due dates. If approved, the changes would take effect from and after duly 1, ~C~1Q. ~~~CAL I~IPA-GT~ IVo additional funding is required, ALTERhIATIVES~ Leave the ordinance unchanged, which could require manual overdue calculations by staff if the other localities in the Consortium approve the proposed fines and fees schedule, ~TAF'F RE~yII~EI~DATIVN: staff recommends adoption of the attached ordinance! Page 2 of Z ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 25, 2010 ORDINANCE AMENDING SECTION 2-5. LIBRARY FINES AND FEES OF CHAPTER 2. ADMINISTRATION OF THE ROANOKE COUNTY CODE WHEREAS, the ordinance establishing a schedule of fines and fees for overdue, damaged or lost public library items or materials was last amended and adopted on July 9, 1991; and WHEREAS, this schedule of fines and fees should be amended to reflect the increase in the costs and value of public library materials over the past 19 years; and WHEREAS, the consortium of the public libraries in the Roanoke Valley requests the various local governing bodies to adopt the same schedule of fines and fees for overdue, damaged, or lost public library items or materials; and WHEREAS, the first reading of this ordinance was held on May 11, 2010, and the second reading and public hearing were held on May 25, 2010. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That Section 2-5. Library fines and fees. be amended to read and provide as follows: Section 2-5. Library fines and fees. There is hereby established the following schedule of fines and fees for overdue, damaged or lost public library items or materials: Overdue Fines Adult ~eelE or children's books or materials, per day $8~9~ $0.20 ~`hilrlror~'~ hnnl~ nr m~ ~n nti Page 1 of 2 Video materials, per day $1.00 Items specifically designated as In-demand, per day $1.00 Maximum fine per item $5.00 Maximum fine per item for children's book or material $1.00 Fees Replacement library card $1.00 Damaged Materials Repair cost, up to item replacement cost Interlibrary Loans Lender fee, if any plus postage cost Lost Materials Service charge $5.00 Lost item charge Service charge + Item replacement cost ~nh ~rli ~I+ hnnl~ ~7~-vQ ~~r+hilrlron'~ hnnU ~1 C.nn ~~nh ~iirlon n~~~o~~o ~7~-vQ ~~nh mi il~i_rool hnnU r+~~~o~~o ~/I C..nn ~~nh r+nmr»n~ rli~r~ ~~n nn Denial of Privileges A person shall be denied library privileges if -~~+„_fi„o ~nll~r~ ~~~~ nn~ ten dollars ($10.00) in fines, fees or charges have accrued or if twenty-five (25) or more items are overdue. 2. That this ordinance shall be in effect from and after July 1, 2010. Page2of2 ATlal~ IV~~. ITEM NO. __ _ _~1-'~ 3~C~/ AT Pr ~E~ULA!R MEETIf~~ a~ THE iBC~AR'~ ~F SIJ~ERV15{~ ~F RaAN~aKE aUI~TY,'~1f~GINIA HE~~~ AT THE RC~~Na~(E ~~1~~1TY ~~MI~IITF~TI~~I ~ENTEI i~EETING SATE: A~~ENDA ITEM SU~~~TTE~ BY May ~5, ~a1 g ordinance amending Article II. Noise of Chapter 1 ~fl:enses-Miscellaneous of fibs Roanoke County Cade to pravdeforrevised definitions, exceptions, specificprahihitans, . and pens tree Paul M. Mahoney Caunfiy Atfiarney ~CJUNT~' A~N~INITRAT~~R'~ ~al~'~IENTS~ Ui~II~ARY a~F I~Fa~R~IATIaN; The proposed amendments are in four cafiegories. ~1 } irr~praving and clarifying certain definifiions, ~2~ expanding ar clarifying certain exceptions, including an exception for certain cornrr~ercial and industrial activities, ~3}expanding certain prohibitions and ~~~ changing fibs penalty previsions. Affier lengthy discussion fibs Baard~ approved this ordinance at first reading an'March 2~, ~Q10. The ward indicated that due to the significant changes in the currant County noise ordinance, it wanted a greater apportunfiy far carnrnent fror~ citizens and businesses before final adoption of any amendments to this ordinance. Therefore, itdirected staff to publicize ~natice of a public hearing far l.Qg p.m. on April ~7, Zo1 a, to provide an apportunifiy far citizen carnn~ent on the proposed changes. upervisar Altzer directed the ~Counfiy Attorney to send a co~;py of the proposed Heise ordinance amendments to the 'Town of Vinton. This has been dens, The ward 'has held waric sessions an prapased arnendn~ents to the Heise ordinance an January 1 ~, Zog9; ~ctaber 1 , ~ggg; and March 1 g, ~g~1~ a. There are fiwa proposed amendments that may generate heighfiened interest by citizens and the business camrnunifiy. The first amendment addresses an exception far sound Wage 1 of 4 generated in commercial and industrial zoning districts. Supervisor ~Loore suggested that the Board retain the existing bode pra~-isian. The second amendment expands the acts to be declared a "noise disturbance" to eliminate the time limitations for the use or operation of any musical instrument, machine, ar device far the pradu~ction of sound. Supervisor Moore suggested that the time limitations be deleted. ~ammercialllndustrial ~'he existing Section 13-19 ~~~ of the +~ounty bode provides as follows: ~~) Sound generated in cammercia~l and industrial zoning districts Monday thr~u Friday between the hours of T:~a a.m. and ~ a:aa ~,p.m, and Saturday and Sunday between ~ g:go a.m. and 1(~:gg p.m. which era necessary and incidental to the uses permitted therein; and The staff recommendation far this sub-section is set out below. The intent of this recommendation is to broaden the exception of permissible commercial and industrial sound generation. The modern economy is a 2~1~ activity. the routine, regular, normal activities of a lousiness operating in a carnmercial ar industrial zone should not be subject to criminal penalties arising from a Heise complaint. ~~ Sound generated in commercial and industrial zoning districts ""^~~~~~~ ~~~~~ i~r~~l~~- . ~ _ . ^ i ~ ~ . ~ ~,~, ~~~ ~~:nn ~.~, which are necessaryand incidental to the uses perr~itted therein, and An alternative to this approach is to amend Sec. ~ -1 ~~~} to read as follows: ~ ~B~Saund generated in commercial end industrial districts Monday thru Friday between the hours of ?:og a.m. and 1 a:a+~ p.m. and Saturday and Sunday between 1 g:0~ a.m. and 11g:g~ p,m, or which are normal, routine, necessary and incidental to the usespermitted therein: and Music The existing Section 1-~1 ~~} provides as follows: ~~ operating or permitting the use or operation of any radio receiving set, musical instrument, television, phonograph or any other device for the production of sound, between the hours of ~ ooo p.m. and 7:C~~ a.m. the following day, at a volume sufficient to be plainly audible across property boundaries or through partitions common to two ~} residences within a building or plainly audible at fifty ~5+~~ feet from such device. The proposed recommendation for this sub-section is as followi ~5~ operating or permitting the use or operation of any ~~~~ ~~~~~~~~ ~~gt~f nstrument,t~~~l ~nr~n~, ~ machine or any other device for the production of sound, . . , at a volume Page of sufficienttabe plainlyaudible through partitionscommonto two ~~~ residences within building ar plainly aadible at fifty ~~a~ feet ar mare fram sash device or its source. The pity of Roanake's Heise ordinance is similar to the +~ounty's~, however, its time limitations are 1a.aa p.m. and ~:aa a.m. However, it else prohibits this type of sound between the hears of woe a.m. and' 1 awes p.m~ far "sauna to be heard an residential property more than fifty ~5a~ feet from the boundary line of its source." ~~aanoke pity bode Section ~1-~2a~ ~1 ~ c~. The pity fade defines "residential" as referring to single family, malti-family, and residential mixed density zoning district classifications.. The removal of the time of day phrase will potentially criminalize all music playing at any time of day, ~if the music is audible ~a fact fram its sources At the first reading Supervisor ~Iswick suggested that the Beard consider mediation to resolve citizen conflicts arising fram noise disturbances. Since this ordinance is a law creating criminal penalties far violations, mediation would Hat be appropriate far enforcement purposes. adding an additional step far mediation prier to the issuance of a criminal summons far a violation of the Heise ordinance would complicate the responsibilities of the police officer. Hawe~er, it would provide an opportunity to resolve some neig~hbarhoad dispates. if it is the pleasare of the Baard~ to pursae a mediation alternative, then the Board could add asub-section to 13-~ requiring mediation prior to the issuance of a summons. l~lluffl~r r. Blswick else raaommen~dad an amendment to Section ~ ~-~1 ~7~ to clarify the farm "factory installed mufflers or their equivalent". The proposed amendment includes a revision to this sub-section by referring to Sections 4~.-107 and 4~.-1 a~9~ of the bode of 1~"irginia~ Thaw sections provide as follawsw ~~.~-1a~3. Baffler cutout, etc., illegal. It shall be unlawful to sell or offer far sale any ~i~ muffler without interior baffle plates ar ether effective muffling device ar ~ii~ gutted muffler, muff ler cutout, or straight exhaust. It shell be unlawful far any person to operate an the highways i~n the Commonwealth a motor.. vehicle, moped, or motorized skateboard or scooter equipped with a gutted muffler, muffler cutout, or straight exhaust. ~~6.-10~. Exhaust system in good working order. l'~o person shall drive and no owner of a vehicle shalil permit or allow t'he operation of any sash vehicle on a highway unless it is equipped with an exhaust system in goad working Page ~ of 4 order and in constant operation to prevent excessive or unusual levels of noise; provided however, that for motor vehicles, such exhaust system shall be of a type installed as standard factory equipment, or comparable to that designed for use on the pa~cu~lar vehicle as standard factoryequipment. A~n exhaust system shall not be deemed to prevent excessive or unusual noise if it permits the escape of noise in excess of that permitted by the standard factory equipment exhaust system ofprivate passenger motor vehicles or trucks of standard make. The term "exhaust system," as used in thssecto~n, means allthe partsofavehclethrough which the exhaust passes after leaving the engine block, including mufflers and other sound dissipative devices. Chambered pipes are not an effective muffling device to prevent excessive or unusual noise, and anyvehicle equipped with chambered pipess!hall be deemed in violation of this section Civil Penalties The X01 o General Assembly adopted Section 1 ~r~-~~(~, which provided for civil penalties for local noise ordinances. It specifically exempted noise generatedfrom abusness being performed on industrial zoned properky, railroads, or any area permitted by the Virginia depa~ment of Mines, I~linerals and energy. Civil penalties have proven to be very successful in the enforcement if the erosion and Sediment Control ordinance; however enforcement may be probl'e~r~atical for noise violations due to the time of day four must complaints. Typically noise com~~pla~ints arise in the evening or at night. County Code enforcement personnel only work during daylight hours on weekdays If it is the pleasure of the Board to implement this new enabling legislation, then a revised ordinance end a more extensive discussion of enforcement options would be necessary. FI~CA~ I~PA-CT: None STAFF ~E+~ol~l~~'N~AT~o~V Staff recommends that the Board 'hold t'he public hearing, provide guidance to staff as to which amendments pit prefers, and then consider the adoption. of the proposed amendments to the noise ordinance Page ~ of 4 ATA REGULAR MEETIN+S X71= THE BARD ~3E S~I~PERVIS~RS ~F R~3AN~l~E C~UIVTY, VIRCI~NIA, HELQ AT THE RQAI~'~~~KE CC~UI'~ '~ Y ADMINISTRATION CENTER ~ TUEDAI~, MAC ~~-, ~g1g ~3RDlNANCE AMEN~DIIVG ARTICLE II. NOISE +CF CHAPTER ~3 -~ C~FEENSES~MISCELLA~NEC~US ~E TIME RC~AN~I~CE CC~UNT~" CEDE TC~ PROVIDE FAR REVISED QE~FINITI~}NS, EXCEPTIONS, SPECIFIC PROHIBITIONS, AND PENALTIES WHEREAS, ~ recent decision by the Virginia uprer~e Court has rnade ~it necessary to amend Roanol~e County's noise ordinance; and WHEREAS, the Eoard of Su~perv~iso~rs has held three work sessions o~rer the past fourteen months t rvie~r var~i~us alternatives and tv censder reevr~e datens frarr~ citizens and County staff; and WHEREAS, the Eoard of Supervisors has determined that public health, safety, and welfare require these arnendr~ents to the Roanoke County Code; and WHEREAS, that the first reading of this ordinance was held on March ~, ~o~ ~ and the second reading a~~nd public hearing was held on May 2~5, ~~~ Q~. N+DW, THERE~QRE, BE IT C~R~DAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: G That the following sections of Article I'I. Noise of Chapter ~I ~ Offenses- Miscellaneous of the Roanoke County Code be amended to read and provide as followsi Sec ~ 3~1 ~. Definitions. The following words and phrases, when used in this article shall have the meaning assigned to them in this section P1 of ~r~ergerrcy ~rt~rk shall mean work. made necessary to restore property, public or private, to a sa~~e condition following a Mate of emergency or a local emergency ~~ defined by the commonwealth of Virginia emergency services and Qisaster Law of ~ ~~', Chapter .~ of title ~~ of the bode of Virginia., ~ ~~o, as amended, or its successor, or work required to protect persons or property from immediate exposure to danger, including work performed by the ~^~ ,- ner~~rtr~,°~~ VVes~ern Virginia yVater Authority, the down of Vinton ~"ublic works department, or ~by public service companies when emergency inspection, repair of facilities or restoration of services is re~qu~ired for the immediate health, safety wr welfare of the community. lns~rur~er~~, mac~,h~ne yr d'evi~ce means and refers to any musical instrument, drum., ,radio, phonograph, compact disc player, cassette tape player, Mph player, video player, amplifier or any other machine or device for producing, rep~ryducinq ~r amplification of sound.. c~~or vef~rcle she'll mean a self~pr+c~pelled vehicle including passenger cars, trucks, truck~trailers, semitrailers, campers, racing vehicles, and any motorcycles ~incl~~udinc~, but not limited to, motor scooters, mini~bikes, all~terrain vehicles and three-wheelers as defined in section 4fi.2-~ ~~ of the Code of Virginia.. Noise ~r's~~rbar~ce means any sound which ~a~ endangers or injures the safety or health of any persons ~b~ ~ . ` . . annoys or disturbs humans o~ and which causes or tends to cause an adverse psycholoy ical or physiological effect on humans; or ~c~ endangers or injures personal or real property.. Person shall mean any individual,.., co~rpvration, cooperative, partnership, firm, association, trust, estate, private institution, group, agency or any lega!I successor, representative, agent or agency thereof ,P~a~r~ly a~ud'rb~e means any sound that can be heard clearly a person using his or her unaided hearing fa+eulties. when music is involved, the detection of rhythmic bass tones shall be sufficient to be considered plainly audible sound. Pu~bl'c area means an~r real property owned by the gyvernm~nt, .including,- buf _rlyt Limited to, public rights-of-way, sidewalks parks, and buildings. Pe~of Res~der~~~al dv~el~ir~ means an buildin or other structure in which one or more persons resides on a permanent or ten~pvrary basis,. including, but not limited to, houses, apartments, condor~iniums, hotels, and motels dec. 1 -~I ~a exceptions firom this article. The provisions of this article shall not apply tv ~1 } The emission of sound for the purpose of alerting persons to the existence wf an emergency w~r to the emissiwn of sound in the performance of ernergency work; ~~} l'~usic, bells, chimes o~r other sv~unds which are emanating from a church, temple, synagogue or other place of worsh'r~p; ~3~ found generated from school or county sponsored athletic or recreational events including band performances or practices, athletic contests or practices and other school-sponsored activities on the grounds of public or private schools, colleges, ar universities; 4] ~Avricultural activities, ~~~ G~rdpnng, lawn care, tree maintenance or removal, and other landscaping .activities, provided such exemption shall terminate between the hours of 1 y:~yy p~m, and ?.og a.m.the following day; {G} F~eligious or political gatherings to the extent that these acti~~vties are protected by the First Amendment to the United Mates Constitution; {47} found generated by activities which are an official or approved part of any county or state approved or licensed grade. festival or activity, provided such exemption shall terminate at ~vvg p~m. ~~} Sound generated in co~rr~merciaJ and industrial zoning districts . ~ . which are necessary and incidental to the uses perrnitted therein; and ~ of 6 {} ~vund fvr ~uhich ~ -aiver has been granted in a~cvrdan~e Frith se~tivn 1 ~-~~ of this articles and, (10) Activities for which the regulation of noise has been preempted by federal law. (11) Locomotives and other railroad equipment, and aircraft. ~1 ~} L~~ul discharge of fiirearrns. -. a . . . w . . . . . . ~} r . Y ~ ~. ~ ~11 1 1 } s ~~ dec. ~ -21, specific acts as noise disturbances. ~1 } ~ngagi~ng i~n, yr operating yr causing tv be operated any equiprr~ent used in the construction, repair, alteration yr demvli~tivn of buildings, streets, roads, alleys yr appurtenances thereto between the hours of 1 +~:~~ p.m. and ~.(~v a.m. the following day. {} Repairing, rebuilding or modifying any motor rrehicle yr ether mechanical equipment or deuce between the hours of 14:~v p.rn. and 7:v~ a.m. the following d'ay in a manner sv as tv be Mainly audible ~ at a distance of f ift~,r ~C~~ feet yr more frv~r~ the vehicle. ~3~ Evading yr unloading trucks outdoors within one hundred. ~~~v} yards ~~ a residenetial dwelling between the hours of 1 v.vv p.m. and 7vv a.m. the fo'Ilowing day. Page ~ of ~ ~4~ founding the horn or warning device of a vehicle except when necessary as a warning during the operation of the vehicle. ~~~ operating or permitting the use or operation of any r~rlr~ r~n~~~-~,1-~ ~a~r m~~~ir~1 instrument, ~-~,~ ~~~;, machine or any other device for the production of sound, ~ , at a volume suffieient to be plainly audible through partitions common to two ~~ residences within a building or plainly audible at fifty ~g~ feet or more from such. device or its source. ~~~ Using or operating a loudspeaker or other sound amplification devices in a fixed or movable position exterior to any building, or mounted upon any motor vehicle or mounted in the interior of a building with the intent of providing service to an exterior area for the purpose of commercial advertising, giving instruction, i~nfvrrn~ation, directions, tabs, addresses, lectures, or providing entertainment to any persons or assemblage of persons on any private or public property between the hours of 1g~~0 p.m. and 7:(~o a.m. the following day ~7~ Using or operating any motor vehicle without factory installed mufflers or their eguivale~nt conforming to sections ~~.-1 X47 and 4.1-~ x}49 of the bode of Vir~ inia, on any public street or road in the county or on private property within a residential zoning district. ~~~ Using a radio receiving set, an audio cassette player, a compact disc player, or other device for the production of sound in a motor vehicle at a volume sufficient to be plainly audible at fifty (50) feet or more from such vehicle. ~~~ failure to deactivate an alarm system plainly audible at fifty ~Q~ feet or more from such alarm within such reasonable time as established by section 1~-~ of this bode. ~1 C~~ ~orr~rne~rcial vehicle and trash collection vehicle operation. The operti~an of a commercial vehicle or trash collection vehicle between the hours of ~~:(~ p.m. and ~':+~(~ a.m. in such a manner as to be plainly audible at an~r residence one hundred ~10~~ or ~~ more y~ar~s ~r,~y. dec. 1~-~2. Penalties. Pag~ ~ of +~ ~A vialt~ian of any pravisia~ns of this article shall canstitute a Class misde~meanar, each separate act an the part of the persan r~alating this article shai~i be deernad a separ,ata affense, and each day a vialatian is permitted to cantinas unabated shall constitute a separate offense, Any person who violates a pravisian of thin article within one ~1 ~ ~°ear ~ft~r ~. previous canvicti~an under this article shall be guilty of a Class ~ misdemeanor. ~b~ The ;person aperatin~ ar controlling a Heise source shah be ~ uilty of any violation caused b that source. if that cannot be determined an awne~r tenant. resident or manager physicall~prasent on the property where the viols#p~n is apcurri~q is reputably presumed to be operating ar controlling the Heise source. ~c~ In addition to and Hat in lieu of the penalties prescrbed_in this ectipn, the county matey to the circuit court far an iniun~ctian against the cantinuin~ violation of any of the previsions of this article and may seek any ether remedy or relief authorized by Iav~. ~d~ Citizens of the aunty believing that a Heise disturbance constituting public nuisance exists may u~~ilize the procedure set forth in ectian ~8-1, et seq., Cade of ~'ir~gnia ~1 ~~a~ as amended, ar any ether le±~al civil ar criminal remedies that may be available to them. 2. That this ordinance shall be effective f yarn and after the date of its adoption. P~,~af