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HomeMy WebLinkAbout4/13/1999 - RegularROAN ~~~~~ '~F i• ,°~ ~~ ,~2 ~~~~~ ~~ ~~x~~.~~e r sa ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA APRIL 13, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ALL PRESENT AT 3:01 P.M. 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH MOVED ITEM E-7, ADOPTION OF SCHOOL BUDGET TO WORK SESSION WITH ADOPTION AFTER WORK SESSION. i ® Recycled Paper PMM ADDED 4 EXECUTIVE SESSION ITEMS' 2 1-344A (7) LEGAL MATTER - AKERS CLAIMS 2 1-344A(5) PROSPECTIVE BUSINESS OR INDUSTRY: 2.1- 344A~31 ACQUISITION OF PROPERTY FOR PUBLIC PURPOSES' BLJ ADDED LEGAL MATTER, VINEYARD PARK II; HCN ADDED LEGAL MATTER. GAINSHARING AGREEMENT WITH TOWN OF VINTON C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognition of Joe Sgroi, Director of Human Resources, for receiving the Human Resource Manager Award from the Mental Health Association of Roanoke Valley. ACCEPTED BY JOE SGROI JPM MOTION TO ADOPT CERTIFICATE -UVV 2. Resolution of Congratulations to Synchrony for receiving the Virginia Chamber of Commerce Fantastic Fifty Award as one of the fifty fastest growing companies in Virginia. R-041399-1 HOM MOTION TO ADOPT RESO UVV ACCEPTED BY DR VICTOR IANNELLO, PRESIDENT D. BRIEFINGS 1. Briefing on the Year 2000 Celebration Events. (Pete Haislip, Parks and Recreation Director) PRESENTED BY PETE HAISLIP E. NEW BUSINESS 1. Request for approval of the Roanoke Regional Airport Commission 1999-2000 budget. (Diane Hyatt, Finance Director) R-041399-2 BLJ MOTION TO APPROVE URC 2. Request for approval of the Roanoke Valley Resource Authority 1999-2000 budget. (Diane Hyatt, Finance Director) 2 R-041399-3 BLJ MOTION TO APPROVE URC 3. Approval of health insurance rates for the 1999-2000 Fiscal Year. (Diane Hyatt, Finance Director) A-041399-4 HCN MOTION TO APPROVE AYES-JPM~HOM,HCN,BLJ NAYS-FFH 4. Approval of dental insurance rates for the 1999-2000 Fiscal Year. (Diane Hyatt, Finance Director) A-041399-5 HOM MOTION TO APPROVE URC 5. Ratification of emergency repairs and replacement of elevator equipment for the Salem-Roanoke County Jail. (Elmer Hodge, County Administrator) A-041399-6 HCN MOTION TO RATIFY REPAIRS AND APPROPRIATE FUNDS FROM THE UNBUDGETED REVENUES IN THE SHERIFF'S OFFICE. ECH TO BRING BACK ANY SHORTFALL URC 6. Approval of advance to purchase land and begin site improvements for South County High School. (Deanna Gordon, School Superintendent) R-041399-7 JPM MOTION TO APPROVE URC 7. Request for adoption of the fiscal year 1999-2000 School budget. (Deanna Gordon, School Superintendent) DISCUSSED IN WORK SESSION WITH ADOPTION FOLLOWING WORK SESSION R-041399-8 HCN MOTION TO APPROVE 3 URC F. FIRST READING OF ORDINANCES 1. First reading of ordinance to vacate a portion of a 15-foot wide sanitary sewer easement across lot 2, block 1, Section 12, Hunting Hills in the Cave Spring Magisterial District. (Gary Robertson, Utility Director) HOM MOTION TO APPROVE 1ST READING 2ND - 4/27/99 URC 2. First reading of ordinance authorizing the acquisition of property at 5445 Glenmary Drive from Lottie B. Dickerson for an access road into the Roanoke County Center for Research 8~ Technology. (Tim Gubala, Economic Development Director) FFH MOTION TO APPROVE 1ST READING 2ND - 4/27/99 URC G. PUBLIC HEARINGS 1. Public Hearing and resolution pursuant to the Code of Virginia to authorize the acquisition of and immediate right-of-entry to a 0.046 acre parcel of land in Roanoke County located at the intersection of U. S. Route 220 and Virginia State Route 862 (Valley Avenue) from Wachovia Bank by eminent domain proceedings. (Paul M. Mahoney, County Attorney) R-041399-9 HOM MOTION TO ADOPT RESO URC BLJ ASKED AMG TO DRAFT LETTER TO WACHOVIA PRESIDENT ON BEHALF OF CITIZENS EMPHASIZING THAT USE OF THE LAND WILL NOT DIMINISH USE OF THEIR PROPERTY. H. APPOINTMENTS 1. League of Older Americans -Advisory Council JPM ANNOUNCED A VACANCY ON THIS COMMITTEE AND ASKED THAT 4 INTERESTED PERSONS CONTACT THE CLERK'S OFFICE. 2. Roanoke Valley Greenway Commission HOM NOMINATED DON WITT TO ANOTHER 3-YEAR TERM WHICH WILL EXPIRE APRIL 8, 2002. 3. Commission for Senior and Physically Challenged Citizens BLJ NOMINATED JAMES W. HUSTON TO REPRESENT THE HOLLINS MAGISTERIAL DISTRICT I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-041399-10 HOM MOTION TO ADOPT RESO URC 1. Approval of Minutes -March 9, 1999 2. Acceptance of donation of a sanitary sewer easement from Richfield Retirement Community to the Board of Supervisors in connection with the R+ L Carriers project. A-041399-10.a 3. Acceptance of water and sanitary sewer facilities serving Plantation Oaks Subdivision. A-041399-10.b 4. Acceptance of water and sanitary sewer facilities serving Triple Crown Estates, Section II. A-041399-10.c 5. Acceptance of water and sanitary sewer facilities serving Peters Creek Apartments, Phase 2. 5 A-041399-10.d 6. Request to take the necessary steps to transfer Glenmary Drive, Frontage Road F-067, considered part of the Interstate System to the Virginia Department of Transportation Secondary Road System. R-041399-10.e 7. Request from Schools to appropriate $3,321.52 to the instructional program for use in the dual enrollment program with Virginia Western Community College. A-041399-10.f 8. Acceptance of a portion of Bloomfield Avenue into the Virginia Department of Transportation Secondary System. R-041399-10.g J. REQUESTS FOR WORK SESSIONS BLJ REQUESTED ANOTHER WORK SESSION ON BUDGET ON 4/27/99 DURING BUDGET WORK SESSION. K. REQUESTS FOR PUBLIC HEARINGS NONE L. CITIZENS' COMMENTS AND COMMUNICATIONS NANCY HUGHES THANKED THE BOARD FOR THEIR ACTION ON SOUTH COUNTY HIGH SCHOOL. EXPRESSED CONCERN ABOUT THE ENTRANCE TO HIDDEN VALLEY JUNIOR HIGH SCHOOL. INTERSECTION HAS MET 5 OF THE 11 WARRANTS REQUIRED BY VDOT FOR TRAFFIC LIGHT. ASKED WHAT STEPS HAVE BEEN TAKEN TO IMPROVE THE CROSSING GUARD SITUATION AT SCHOOLS ECH WILL CONTACT MS HUGHES. M. REPORTS HOM MOTION TO RECEIVE AND FILE -UVV 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 6 3. Board Contingency Fund 4. Future School Capital Reserve 5. Update of 1999-2000 budget calendar as of April 13, 1999 6. Statement of Treasurer's Accountability per Investments and Portfolio Policy as of March 31, 1999 N. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor McNamara: (1) Has received a call regarding the utility tax on cell phones Asked ECH to assure that the tax is applied equitably. (2) Concerning the Hidden Valley Junior High traffic light, he noted that much is being done to push this forward. $30,000 has been included in the budget for crossing guards He recommended that this not be used as a political "football" because he did not respond to threats. Supervisor Minnix: (1) Asked ECH to get from VDOT exactly what the criteria is for a traffic light at the Hidden Valley Jr. High intersection. (2) Advised there is some anxiety about the rates being increased by Cox Cable Ask HCN what the plans were for a franchise renewal. HCN said the industry was deregulated on 411/99 and rates should be based on competition and that Cox is not the exclusive cable company in the Valley. AMG advised that Cox is actually less expensive per channel than others. Supervisor Harrison: ~1) Reported that the R. R. Donnelley nature trail opened yesterday and is an excellent example of a good relationship between a company and the community. (2) Announced there was a press conference at RCCRT (Glen Mary) with Congressman Boucher and he was encouraged by what he heard. Supervisor Nickens: Advised that PMM had requested a legal opinion from the Attorney General on definition of a "dangerous dog". Asked PMM to try and get the results from the Attorney General. Supervisor Johnson: Asked for a report on the clean up efforts on Clean Valley Day sponsored by the Clean Valley Council. O. EXECUTIVE SESSION pursuant to Code of Virginia Section 2.1-344 A (7) to discuss a legal matter; probable litigation -Akers claim; 2.1-344 A (5) to discuss a prospective business or industry where no previous announcement has been made; 2.1-344 A (3) to discuss acquisition of property for public purposes, public road to serve RCCRT; 2.1-344 A (7) to discuss legal matter, Vineyard Park II and Gainsharing Agreement with the Town of Vinton. BLJ MOTION TO GO INTO EXECUTIVE SESSION AT 4:40 P.M. FOLLOWING WORK SESSIONS URC P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) WORK SESSION WITH SCHOOL BOARD ADDED (4:45 P.M. TO 5:30 P.M.~ DR. GORDON AND JERRY HARDY PRESENT. DISCUSSION ABOUT SALARY INCREASES; PERSONNEL COSTS AND NEW POSITIONS; AND EXPENDITURES FROM THE LOTTERY FUNDS. RETURNED TO OPEN SESSION AT 5:25 FOR ADOPTION OF THE SCHOOL BUDGET FOLLOWING WORK SESSION~SEE NEW BUSINESS) 1. (5:30 p.m.) Budget requests from the Volunteer Fire and Rescue Chiefs. (Rick Burch) (HELD FROM 5:30 TO 5:55 P.M..) CHIEF HENDERSON, FIRE CHIEFS BOARD, AND JOE COLE, RESCUE CHIEFS BOARD, PRESENTED BUDGET REQUESTS: 6 NEW POSITIONS FOR CAVE SPRING ($227,264, FIRE AND RESCUE ANALYST TO WORK ON ACCREDITATION ($33,450), AND REPLACEMENT OF MOBILE AND PORTABLE RADIOS ($289,500 2. Center for Research & Technology in West County. (Timothy W. Gubala) (HELD FROM 5:55 TO 6:30 P.M.) POWER POINT PRESENTATION BY SCOTT HODGE. HAYES. SEAY MATTERN AND MATTERN, WHICH INCLUDED COST SUMMARY FOR PHASE I. TWG PRESENTED A DRAFT OF THE PROPOSED TIME LINE TO ACCOMPLISH CONSTRUCTION OF PHASE I OF THE PROJECT. DINNER RECESS AND EXECUTIVE SESSION HELD FROM 6:30 -7:20 P.M. 3. Update on Widening of Interstate 81. (Gardner Smith) (HELD FROM 7:20 P.M. TO 8:05 P.M.) s PRESENTED BY GARDNER SMITH,. JEFF ECHOES (VDOTI AND TERRY HARRINGTON JEFF ECHOES UPDATED BOARD ON THE PROJECT. ADVISED THAT CONSTRUCTION COULD START IN ABOUT 5 YEARS. AND THAT 173 IS NOT INCLUDED IN PLANS FOR I-81 TERRY HARRINGTON PRESENTED POWER POINT PRESENTATION OF AN ANALYSIS OF THE PROPERTY OWNERS WHO WILL BE AFFECTED. 4. Zoning Ordinance Amendments (Terry Harrington) (HELD FROM 8.05 TO 8:30 P.M.) TERRY HARRINGTON PRESENTED POWER POINT PRESENTATION ON MINOR AMENDMENTS TO THE ZONING ORDINANCE AND HOW THEY AFFECT THE STANDARDS. 5. Budget Work Session with County staff. (Brent Robertson) (HELD FROM 8.05 TO 10:06 P.M.) REVIEWED BUDGET HIGHLIGHTS DISCUSSION ON THE FOLLOWING: INCREASED FUNDING OF COUNTY GARAGE; PROPOSED 3 54% SALARY INCREASES. PROPOSED MATCHING DEFERRED COMPENSATION PLAN: REDUCING STAFF BY 4 POSITIONS THROUGH ATTRITION• FUNDING FOR 4 OF THE POSITIONS REQUESTING BY FIRE AND RESCUE: ADDITIONAL FUNDING REQUESTS FROM CONVENTION AND VISITORS BUREAU AND ECONOMIC DEVELOPMENT PARTNERSHIP NO CONSENSUS ON ANY OF THESE ISSUES. WORK SESSION SCHEDULED FOR 4/27199 TO CONTINUE BUDGET DISCUSSION. Q. CERTIFICATION RESOLUTION R-041399-11 BLJ MOTION TO RETURN TO OPEN SESSION AT 7:20 P.M. AND ADOPT CERTIFICATION RESO - URC R. ADJOURNMENT BLJ ADJOURNED MEETING AT 10:07 P.M. • ,~ff~~,~ ~ pOAN ,~~ ~ ' <", z 7838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA APRIL 13, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdaxs at 7 P.M. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognition of Joe Sgroi, Director of Human Resources, for receiving the Human Resource Manager Award from the Mental Health Association of Roanoke Valley. ® Recycled Paper 2. Resolution of Congratulations to Synchrony for receiving the Virginia Chamber of Commerce Fantastic Fifty Award as one of the fifty fastest growing companies in Virginia. D. BRIEFINGS 1. Briefing on the Year 2000 Celebration Events. (Pete Haislip, Parks and Recreation Director) E. NEW BUSINESS 1. Request for approval of the Roanoke Regional Airport Commission 1999-2000 budget. (Diane Hyatt, Finance Director) 2. Request for approval of the Roanoke Valley Resource Authority 1999-2000 budget. (Diane Hyatt, Finance Director) 3. Approval of health insurance rates for the 1999-2000 Fiscal Year. (Diane Hyatt, Finance Director) 4. Approval of dental insurance rates for the 1999-2000 Fiscal Year. (Diane Hyatt, Finance Director) 5. Ratification of emergency repairs and replacement of elevator equipment for the Salem-Roanoke County Jail. (Elmer Hodge, County Administrator) 6. Approval of advance to purchase land and begin site improvements for South County High School. (Deanna Gordon, School Superintendent) 7. Request for adoption of the fiscal year 1999-2000 School budget. (Deanna Gordon, School Superintendent) F. FIRST READING OF ORDINANCES 1. First reading of ordinance to vacate a portion of a 15-foot wide sanitary sewer easement across lot 2, block 1, Section 12, Hunting Hills in the Cave Spring Magisterial District. (Gary Robertson, Utility Director) 2. First reading of ordinance authorizing the acquisition of 2 property at 5445 Glenmary Drive from Lottie B. Dickerson for an access road into the Roanoke County Center for Research & Technology. (Tim Gubala, Economic Development Director) G. PUBLIC HEARINGS 1. Public Hearing and resolution pursuant to the Code of Virginia to authorize the acquisition of and immediate right-of-entry to a 0.046 acre parcel of land in Roanoke County located at the intersection of U. S. Route 220 and Virginia State Route 862 (Valley Avenue) from Wachovia Bank by eminent domain proceedings. (Paul M. Mahoney, County Attorney) H. APPOINTMENTS 1. League of Older Americans -Advisory Council 2. Roanoke Valley Greenway Commission 3. Commission for Senior and Physically Challenged Citizens CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT A ENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -March 9, 1999 2. Acceptance of donation of a sanitary sewer easement from Richfield Retirement Community to the Board of Supervisors in connection with the R+ L Carriers project. 3. Acceptance of water and sanitary sewer facilities serving Plantation Oaks Subdivision. 4. Acceptance of water and sanitary sewer facilities serving Triple Crown Estates, Section II. 5. Acceptance of water and sanitary sewer facilities serving Peters 3 Creek Apartments, Phase 2. 6. Request to take the necessary steps to transfer Glenmary Drive, Frontage Road F-067, considered part of the Interstate System to the Virginia Department of Transportation Secondary Road System. 7. Request from Schools to appropriate $3,321.52 to the instructional program for use in the dual enrollment program with Virginia Western Community College. 8. Acceptance of a portion of Bloomfield Avenue into the Virginia Department of Transportation Secondary System. J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Update of 1999-2000 budget calendar as of April 13, 1999 6. Statement of Treasurer's Accountability per Investments and Portfolio Policy as of March 31, 1999 N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. (5:30 p.m.) Budget requests from the Volunteer Fire and Rescue Chiefs. (Rick Burch) 4 2. Center for Research 8~ Technology in West County. (Timothy W. Gubala) P. Q. 3. Update on Widening of Interstate 81. (Gardner Smith) 4. Budget Work Session with County staff. (Brent Robertson) 5. Zoning Ordinance Amendments (Terry Harrington) EXECUTIVE SESSION pursuant to Code of Virginia Section 2.1-344 A CERTIFICATION RESOLUTION R. ADJOURNMENT 5 i ACTION N0. ITEM NUMBER ~"_~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 1999 AGENDA ITEM: Recognition of Joe Sgroi, Director of Human Resources, for receiving the Human Resource Manager award from the Mental Health Association of Roanoke Valley COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Joe Sgroi, Director of Human Resources, has been named the first recipient of the Human Resource Manager Award from the Mental Health Association of Roanoke Valley. This award is presented to a human resource manager who has excelled in supporting and facilitating mental health treatment. Mr. Sgroi was recognized for his sensitivity to employees who are experiencing emotional distress, and for encouraging troubled employees to seek mental health treatment while safeguarding their rights. A Certificate of Recognition will be presented to Mr. Sgroi at the meeting. Respectfully Submitted by: ~~~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Harrison Denied () Johnson Received () McNamara- Referred () Minnix _ _ _ To () Nickens _ _ y ~ ~/~~'Ilta~ ~ea~~ C,_ Associat~or~ of ~~ TM Roanoke Valle, ~~c. -ll l South Jefferson Street, Suite M-I Roanoke, Virginia 2-1011 Phone (~-10t ?-i4-0931 Facsimile 15401 34-1-0932 Internet - mharv<<~~ruanokc.utti.net OFFICERS President Gudrun Freeman, Ph.D. President-Elect Paula N. Mitchell Secretary Helen A. Hatrah Treasurer Russell M. Danstrom BOARD OF DIRECTORS Mary Catherine Baldridge Alisa D. Brawley Nicholas C. Conte Janet Crawford Russell M. Danstrom Lyn Day, Ph.D. V. Anne Edentield Gudrun Freeman, Ph.D. Maureen G. Guelzow, Ph.D. Ann F. Harman Helen A. Harrah Charles H. Holland, Ph.D. Doris M. Kinsey Kay G. Kostura Ray Lavinder Amy D. Lowman R. Michael Marsh, Ph.D. Paula N. Mitchell C. A. Nottingham, III, M.D. Thomas P. O'Dell Carol W. Pruner J. Steve Strosnider Patsy Testerman Toni Tillman David B. Trinkle, M.D. Kathryn Van Patten Ellen S. Weinman LIFETIME DIRECTORS Joseph J. Duetsch, Ph.D. Laddie Fisher Elizabeth Hesser Richard F. Pence Jean Pritchard Virginia Schricker EXECUTIVE DIRECTOR Diane Kelly OFFICE MANAGER Linda Ferguson-Saunders 1JMted Way arer. ~y. v HUMAN RESOURCE MANAGER AWARD Awarded to a human resource manager who has excelled in supporting and facilitating mental health treatment. This award was established at the suggestion of Lewis-Gale Clinic's Department of Psychological Medicine and is being presented for the first time today. Mr. Joe Sgroi, Director of Human Resources for Roanoke County, has shown an uncommon sensitivity to employees who are experiencing emotional distress. He takes time to fully understand clinical syndromes, carefully safeguards the rights of employees, encourages employees to seek mental health treatment, and uses the help of mental health professionals to enhance the job performance of troubled employees. Joe has a pleasant, calm, and understanding quality which makes him very approachable. He is very deserving of the Human Resource Manager Award. S E R V I N G T H E R O A N O K E V A L L E Y F O R M U R E T H A N F I F T Y Y f. A R S ~_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 1999 RESOLUTION 041399-1 OF CONGRATULATIONS TO SYNCHRONY FOR RECEIVING THE VIRGINIA CHAMBER OF COMMERCE FANTASTIC FIFTY AWARD AS ONE OF FIFTY FASTEST GROWING COMPANIES IN VIRGINIA WHEREAS, in 1993 Synchrony was formed by Dr. Victor lannello from his home with himself as his only employee, later merging with Ed McClure's manufacturing of industrial controls and locating in an office on Bent Mountain Road with Roanoke County public private partnership assistance; and WHEREAS, Dr. lannello worked closely with the Roanoke Regional Office of Virginia's Center for Innovative Technology (CIT) to continue development of the digital processor relative to magnetic bearing technology and won a series of government research grants, working with the U. S. Air Force and NASA; and WHEREAS, Synchrony has proceeded on two fronts to manufacture and commercialize magnetic bearing systems for gas turbine engines and applying their expertise in control systems to industrial systems by providing integrated automation systems to manufacturers and energy producers, which are increasingly important in global competitiveness; Synchrony has the distinction of being the only company in the Roanoke and New River Valleys named to the 1999 list; and WHEREAS, Synchrony has posted an average annual sales growth rate of 42% over the past several years and has grown from one to 14 full time employees since 1993, and was selected from an estimated 300 nominated companies in the Commonwealth to receive the Fantastic Fifty Award, with Corrugated Container Corporation as the only other 1 County company to receive the award in previous years, having done so twice; and NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to SYNCHRONY for receiving the Fantastic Fifty Award for 1999, and BE IT FURTHER RESOLVED, that the Board of Supervisors, on its own behalf and on behalf of the current and future residents of the Roanoke Valley, extends its gratitude and appreciation to SYNCHRONY for its innovation, research creativity, engineering capacity, high tech developments and benefits to the greater region, and for improving the quality of life of citizens in the Roanoke Valley and the Commonwealth of Virginia. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~• Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Resolutions of Congratulations File 2 r Item No. ~ i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: April 13, 1999 AGENDA ITEM: Resolution of congratulations being presented to Dr. Victor Iannello, President of Synchrony, Inc., for achievement as a 1999 Virginia Fantastic 50 company COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a resolution of congratulations being presented to Dr. Victor Iannello, President of Synchrony, Inc., for achievement as a 1999 Virginia Fantastic 50 company. This award is sponsored by the Virginia Chamber of commerce, Virginia Business Magazine, Coopers & Lybrand and LeClair Ryan and is considered the premier statewide award for fast-growing companies in the Commonwealth. To qualify, companies must be nominated. Our economic development staff nominated Synchrony and other companies. Companies are ranked by three-year revenue growth rates and must be independent, privately held and headquartered in Virginia. Their fiscal 1994 revenues must exceed $200,000 and their fiscal 1997 revenues must be less than $100 million. They must also have positive revenue growth and positive net income in their most recent fiscal 1997 year. Winners are recognized at a Fantastic 50 Awards banquet and prominently featured in the May issue of Virginia Business. Respectfully submitted: `~ ~~~~ Jdj%ce .Waugh, Assistant Director Department of Economic Development Approved: .~ Elmer C. Hodge County Administrator ACTION No Yes Abs Approved ( ) Denied O _ Received ( ) Referred to Motion by: Harrison _ _ _ Johnson _ _ McNamara _ Minnix _ _ _ Nickens :, c-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 1999 RESOLUTION OF CONGRATULATIONS TO SYNCHRONY FOR RECEIVING THE VIRGINIA CHAMBER OF COMMERCE FANTASTIC FIFTY AWARD AS ONE OF FIFTY FASTEST GROWING COMPANIES IN VIRGINIA WHEREAS, in 1993 Synchrony was formed by Dr. Victor lannello from his home with himself as his only employee, later merging with Ed McClure's manufacturing of industrial controls and locating in an office on Bent Mountain Road with Roanoke County public private partnership assistance; WHEREAS, Dr. lannello worked closely with the Roanoke Regional Office of Virginia's Center for Innovative Technology (CIT) to continue development of the digital processor relative to magnetic bearing technology and won a series of government research grants, working with the U. S. Air Force and NASA; and WHEREAS, Synchrony has proceeded on two fronts to manufacture and commercialize magnetic bearing systems for gas turbine engines and applying their expertise in control systems to industrial systems by providing integrated automation systems to manufacturers and energy producers, which are increasingly important in global competitiveness; Synchrony has the distinction of being the only company in the Roanoke and New River Valleys named to the 1999 list; and WHEREAS, Synchrony has posted an average annual sales growth rate of 42% over the past several years and has grown from one to 14 full time employees since 1993, and was selected from an estimated 300 nominated companies in the Commonwealth to 1 x t,..~ receive the Fantastic 50 Award, with Corrugated Container Corporation as the only other County company to receive the award in previous years, having done so twice; and NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to SYNCHRONY for receiving the Fantastic 50 award for 1999, and BE IT FURTHER RESOLVED, that the Board of Supervisors, on its own behalf and on behalf of the current and future residents of the Roanoke Valley, extends its gratitude and appreciation to SYNCHRONY for its innovation, research creativity, engineering capacity, high tech developments and benefits to the greater region, and for improving the quality of life of citizens in the Roanoke Valley and the Commonwealth of Virginia. 2 ACTION N0. ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 1999 AGENDA ITEM: Briefing on the Year 2000 Celebration Events COUNTY ADMINISTRATOR'S COMMENTS: This only comes once every 100/1000 years and will be lots of fun! SUMMARY OF INFORMATION: This time has been set aside to brief the Board on events planned for the Year 2000. Director of Parks and Recreation Pete Haislip will provide details on each of the events. The subcommittee chairs will also be present to answer any questions you may have. Attached is a calendar of the proposed events. In December 1998, a steering committee was established to develop a program of special events to celebrate the year 2000. The Committee has completed preliminary plans for events to be held during the year. Additionally, the committee has developed several fund raising projects that will offset some of the expenses. The steering committee is comprised of County staff and representatives from the Town of Vinton, Explore Park, and Roanoke County Schools. Various sub-committees have been formed and they are also made up of County staff and representatives of various agencies and organizations throughout the Roanoke Valley. Some events are sponsored only by Roanoke County and some are regional in nature. Listed below are the members of the Year 2000 Celebration Steering Committee. Eddie Ford, Chair, Parks and Recreation (Chair, Hot Air Balloon Festival) Debbie Pitts, Parks and Recreation (Chair, Commemorative Bells, Futuristic Expo) Pete Haislip, Parks and Recreation Billy Thorne, Parks and Recreation Jim Basham, Parks and Recreation Erin Dorman, Parks and Recreation (Millennium Quilt) Melinda Cox, Economic Development (Chair, Polar Train Express) Betty McCrary, Social Services Mary Allen, Clerk to the Board (Chair, March Through Time Celebration) Anne Marie Green, Community Relations (Chair, Coffee Table Book) -D _ ~ Steve McGraw, Clerk of Circuit Court Spencer Watts, Libraries (Chair, Y2K Mall Festival) Nicole Bird, MIS (Y2K Technology Education) Dana Perry, Fire and Rescue Joy Wright, Roanoke County Schools (Chair, Y2000 Logo Contest) Mary Beth Layman, Town of Vinton (Vinton Events) Judy Evans, Explore Park (1800 Independence Day Celebration) Respectfully Submitted by: ~• Mary H. Allen, CMC/AAE Clerk to the Board Approved by: ~~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Harrison _ _ Denied () Johnson Received () McNamara- _ _ Referred () Minnix _ _ To () Nickens _ f f o ~~ I TENTATIVE YEAR 2000 CELEBRATION SPECIAL EVENTS CALENDAR May -June 1999: Year 2000 Logo Contest in Roanoke County Schools December 1999: Polar Train Express January 8, 2000: Y2K Family Festival at Tanglewood Mall March 24-26, 2000: "March Through Time" at Tanglewood Mall June 2-4, 2000: Hot Air Balloon Festival July 4, 2000: 1800 Independence Day Celebration at Explore Park October 27-29, 2000: Futuristic Expo at the Salem Civic Center ONGOING ACTIVITIES Coffee Table Book -photos during second half of 1999 and first half of 2000; book sales scheduled for Christmas season 2000. Commemorative Bells -will go on sale July 1, 1999 and continue to be sold throughout 2000. State-wide bell ringing scheduled for midnight January 1, 2000. Millennium Quilt -designed by ASK program student, quilted by Roanoke County Senior Citizens Y2K Technoloav Education Proar~am_s -Throughout second half of 1999. NOTE: Other County events such as the Vinton Dogwood Festival will be considered as Y2000 Celebration Special Events. t_. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 13, 1999 RESOLUTION 041399-2 APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FY 1999-2000, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 10, 1999, a copy of which is on file in the office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 1999-2000 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 1999-2000 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 10, 1999, report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, inform approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Johnson to adopt the resolution, and carried by the ~J RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION Adopted this 10th day of March 1999 No. 07-031099 A RESOLUTION approving and adopting the Commission's Operating and Capital Purchase Budget for fiscal year 1999-2000. BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal year 1999-2000 Operating and Capital Purchase Budget for the Commission as set forth in the report and accompanying attachment by the Executive Director dated March 10, 1999, is hereby approved; BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf of the Commission to submit the fiscal year 1999-2000 Operating and Capital Purchase Budget, as well as a list of Proposed Capital Expenditures, to the Roanoke City Council and the Roanoke County Board of Supervisors for approval pursuant to the contract between the Commission, Roanoke City and Roanoke County dated January 28, 1987, as amended. ATTEST: ~~. Secre ~- ,~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 13, 1999 RESOLUTION 041399-3 APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30, 2000 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 25, 1999, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ending June 30, 2000. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 2000 for the Roanoke Valley Resource Authority as set forth in the March 25 1999, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson 1 L... "' ROANOKE VALLEY RESOURCE AUTHORITY March 25, 1999 Mr. Elmer C. Hodge County Administrator Roanoke County P.O. Box 29800 Roanoke, VA 24018 Dear Mr. Hodge: On March 24, 1999, the Roanoke Valley Resource Authority approved its 1999/2000 annual budget. The budget totals $7,748,400 and represents a decrease of 3.5% from the current 1998/99 budget. This is the fifth consecutive year that the Resource Authority has been able to reduce spending. The budget includes a reduction in the tipping fee for municipal waste delivered by the Charter Members by $2 per ton. The tipping fees are now 13 % less than projected with the bond sale. However, the tipping fee credit fund will have been depleted by July 1, 1999 and will no longer be available. The Resource Authority continues its efforts to provide the most economical service possible while maintaining high quality service to the Roanoke Valley. This proposed budget is a reflection of these efforts. In accordance with the Member Use Agreement, the Resource Authority's 1999/2000 annual budget is being submitted for the Board of Supervisor's approval. Attached is a summary of the budget, a comparison of the budget and the bond projections. A detailed budget is available, if additional information is needed. The Resource Authority is committed to serving the residents and businesses of Roanoke County and the other Charter Members, and we look forward to a challenging future. Sincerely, ~. Kit B. Kiser Acting Chairman r 1020 Hollins Road Roanoke, Virginia 24012 (540) 857-5050 Fax (540) 857-5056 ~~ T The Roanoke Valley Resource Authority is proud of its accomplishments during the first six years of operation and enters the new millennium with the excitement of new challenges. This budget represents the continued commitment to provide high quality waste disposal service at a stable and fair rate. The 1999-2000 budget reduces expenses for the fifth consecutive year and provides a $2 per ton reduction in the tipping fees for municipal waste delivered by Charter Members. Tipping fees are now 13 % lower than anticipated during the financial planning stage for the system. The Resource Authority continues to prepare for serving the Roanoke Valley well into the 21st century, with planned expansions to the Smith Gap Landfill and without increases in tipping fees. Streamlining operations and personnel, revenue enhancing initiatives and debt refinancing have all enabled the Resource Authority to improve its efficiencies and prepare for the future. Our commitment to remain financially strong with sound management practices is a continuing goal. The Resource Authority looks forward to the future bringing new opportunities to better serve the Roanoke Valley governments, its citizens and businesses. ~~~ t'~ i ~ Disposal Fees $ 7.122.400 Interest Income $ 600,000 Beginning Balance $ 0 Sale of Recyclable Material $ 6.000 Miscellaneous $ 20.000 Total: $ 7,748.400 Personnel: Operating: Capital: Transfer to Reserves Debt Service 1.343,236 $ 2,435.164 $ 10.000 $ 1.160,000 $ 2.800.000 Total: $ 7,748.400 I~~ Municipal Private $ 51 per ton $ 55 per ton ~ xo~vo~~s u~QuE WASTE DISPOSAL SYSTEM • Tinker Creek Transfer Station Smith Crap Station • Boaua o.~ Diuectous *************** The Roanoke Valley Resource Authority Allan C. Robinson, Jr., Chairman Board of Directors is comprised of seven Roanoke County members appointed by the charter member jurisdictions. Four members represent Kit B. Kiser, Vice Chairman Roanoke county, two members represent Roanoke City Roanoke City and one member represents the Town of Vinton. The Authority Board is Diane D. Hyatt, Treasurer governed by its Articles of Incorporations, Roanoke County Bylaws and the Members Use Agreement. Douglas J. Anderson Roanoke County B. Clayton Goodman, III Town of Vinton Bittle W. Porterfield, III Roanoke City William J. Rand, III Sta.~.~ Roanoke County The Roanoke Valley Resource Authority is directed by a Chief Executive Officer with 32 employees. The Chief Executive Officer's Administrative Assistant acts as the Resource Authority's Secretary. John R. Hubbard Chief Executive Officer Carolyn B. Wagner Board Secretary Coansel The Resource Authority receives legal counsel through a contract with the Roanoke Mark A. Williams, Esq. Regional Airport Commission. General Counsel • The Roanoke Valley Resource Authority is proud of its accomplishments during the first six years of operation and enters the new millennium with the excitement of new challenges. This budget represents the continued commitment to provide high quality waste disposal service at a stable and fair rate. The 1999-2000 budget reduces expenses for the fifth consecutive year and provides a $2 per ton reduction in the tipping fees for municipal waste delivered by Charter Members. Tipping fees are now 13 % lower than anticipated during the financial planning stage for the system. The Resource Authority continues to prepare for serving the Roanoke Valley well into the 21st century, with planned expansions to the Smith Gap Landfill and without increases in tipping fees. Streamlining operations and personnel, revenue enhancing initiatives and debt refinancing have all enabled the Resource Authority to improve its efficiencies and prepare for the future. Our commitment to remain financially strong with sound management practices is a continuing goal. The Resource Authority looks forward to the future bringing new opportunities to better serve the Roanoke Valley governments, its citizens and businesses. • ~c u X999/,2000 ~~ ~~ Budget Summary Bond/Budget Comparison Resolution of Approval r~ • • ~~~~ • Disposal Fees $ 7,122.400 Interest Income $ 600.000 Beginning Balance $ 0 Sale of Recyclable Material $ 6.000 Miscellaneous $ 20.000 ~~~ i ~~ Total: $ 7.748.400 i• Personnel: Operating: Capital: Transfer to Reserves Debt Service 1,343.236 $ 2.435,164 $ 10,000 $ 1,1 60.000 $ 2.8 00.000 Total: $ 7.748.400 II ~ Municipal Private $ 51 per ton 55 per ton ~ i~ ~i • U ~ X999/00 ~o:n~iaii ~a~ ~~iaiiu~ X999/00 • • CATEGORY BOND F.Y. 99/00 ACTUAL PROJECTION BUDGET WASTE GENERATION (Tons) Solid Waste Generated Residential Waste 82,700 82,400 Commercial Waste 109,700 46,000 Less: Additional Source Recycling Residential Waste (5,200) (0) Commercial Waste (6.8001 (Ol Solid Waste to the S stem 180,300 128,400 OPERATING REVENUES Tipping Fee Revenue Requirement $ 11,087,000 $ 7,122,400 Interest Income 485,000 600,000 Recycling Income 0 6.000 Total O eratin Revenues $ 11,572,000 $ 7,748,400 OPERATING EXPENSES Landfill & Transfer Station $ 3,589,000 $ 2,297,249 Rail Expenses 1.989.000 1.091.150 Total O eratin Ex enses $ 5,578,000 $ 3,388,400 NET REVENUES AVAILABLE FOR DEBT $ 5,994,000 $ 4,360,000 SERVICE DEBT SERVICE $ 3,109,000 $ 2,800,000 DEPOSITS TO RESERVE ACCOUNTS Closure Fund $ 500,000 $ 250,000 Renewal & Replacements Fund Equipment Reserves $ 700,000 $ 375,000 Environmental Fund & Contingencies 130,000 0 Host Community Improvement 10,000 10,000 Property Value Protection 0 0 Total De osits to R&R Fund $ 840,000 $ 385,000 HOST FEES $ 400,000 $ 400,000 EXCESS REVENUES $ 1,145,000 $ 525,000 INDENTURE COVERAGE TEST(.10 MIN.) .37 .18 ADDITIONAL DEPOSITS TO RESERVES Further Site Development $ 920,000 $ 500,000 Interim & Post Development 25,000 25,000 Recycling 200.000 0 Total Additional De osits to Reserves $ 1,145,000 $ 525,000 SOLID WASTE TIPPING FEES/($/TON) Residential (Municipal) $ 58.64 $ 51 Commercial $ 63.64 $ 55 • • ~~ ~c~~~ _ ~, ~ ~ ~ rPo r,~ tom, t, '~" ~ ' s .' r~k 6~ 11 Roanoke Valley Resource Authority March 24, 1999 RESOLUTION No. RA99-294 A RESOLUTION APPROVING THE AUTHORITY'S ANNUAL BUDGET FOR FISCAL YEAR 1999-2000 AND AUTHORIZING SUBMITTAL OF SUCH BUDGET TO THE GOVERNING BODIES OF THE CHARTER MEMBER USERS FOR APPROVAL BE IT RESOLVED by the Roanoke Valley Resource Authority that: 1. The fiscal year 1999-2000 annual budget for the Roanoke Valley Resource Authority as set forth in the reports dated February 24, 1999, and March 24, 1999, is hereby approved; 2. The Authority Chairman or Vice Chairman is authorized on behalf of the Authority to submit the fiscal year 1999-2000 annual budget and bond comparison to the governing bodies of the Charter Member Users, being the County of Roanoke, the City of Roanoke, and the Town of Vinton, for approval in accordance with the requirements of the Roanoke Valley Resource Authority Members Use Agreement, dated October 23, 1991, as amended. ATTEST: Secretary Mr. Rand made a motion to approve resolution RA99-294 to approve the F.Y. 1999-2000 annual budget and authorize its submittal to the Charter Member Users for approval, seconded by Mr. Anderson, and carried by the following recorded vote: AYES: Mr. Anderson, Mr. Goodman, Ms. Hyatt, Mr. Porterfield, Mr. Rand, Mr. Kiser NAYS: None ABSENT: Mr. Robinson A-041399-4 ACTION NO. ITEM NUMBER C '" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 1999 ~1GENDAITEM: Approval of Health Insurance Premiums for School and County Employees for the 1999-2000 Fiscal Year ('nI7NTY ADMINISTRATOR'S COMMENTS ~i7MMARY OF INFORMATION: The County of Roanoke and the County of Roanoke Schools participate in a joint health insurance program for their employees through AETNA-US Health Care. The first year of this contract will expire on June 30, 1999. Renewal negotiations have recently been completed with AETNA-US Health Care and our health insurance committee, which is composed of County and School staff and our consultant Slabaugh Morgan White. As a result of these negotiations the health insurance premium will increase by 9.9% for the year beginning July 1, 1999. Two changes were made to the plan this year for cost containment purposes: The co-pay of the drug card on the Point of Service Plan will be increased as follows: a. Generic retail will increase from $5.00 to $10.00 (30 day supply) b. Brand retail will increase from $15.00 to $20.00 (30 day supply) c. Generic mail service will increase from $10.00 to $20.00 (90 day supply) d. Brand mail service will increase from $25.00 to $40.00 (90 day supply) This change will equalize the Point of Service drug card with the comprehensive drug card. Prescription drug expenses are currently the fastest growing component of our health insurance cost. 2. The Point of Service co-pay for emergency room visits will be increased from $50 to $100. This fee does not apply if the person is admitted to the hospital. We are trying to discourage the use of the emergency room for non-emergency type visits. The health insurance rates for 1998-99 were structured in a way to encourage Point of Service participation. There is a fairly large difference built into the rates that the employees pay if they choose the Comprehensive over the Point of Service Plan. This resulted in an increase in Point of Service M:\FINANCE\COMMON\BOARD\4-13-99.WPD Richmond, VA i ~` 3 c~c A S S O C i a Norfolk, VA New Orleans, LA Pittsburgh, PA March 30, 1999 Ms. Diane D. Hyatt, CPA Director, Department of Finance County of Roanoke P.O. Box 29800 Roanoke, Virginia 24018-0798 Dear Diane and Jerry: t e s Jackson, MS Washington, D. C. Dr. Jerry D. Hardy Director of Budget and Data Management Roanoke County Schools 5937 Cove Road Roanoke, Virginia 24019 Slabaugh Morgan White & Associates has completed our evaluation and subsequent negotiations on the County and Schools' medical plan renewal for the 1999-2000 contract year. The purpose of this letter is to summarize our findings, the results of the negotiations, and to provide recommendations for the upcoming plan year. This is the first, renewal with your new carrier, Aetna US Healthcare (AUSHC). The underwriting analysis and rate projection methodology employed by AUSHC used standard industry techniques and reflected the guarantees on trend factors and retention expenses agreed upon at the sale of the program. Our review considered each element of the plan that impacts costs including enrollment by plan, claim lag patterns, plan design, claim expenses, reinsurance fees, and retention expenses. The highlights of our review are as follows' Enrollment Information Presently approximately 85% of the County's employees and 89% of the School's employees are enrolled in the Point-of-Service plan. This is a considerable shift in enrollment from Trigon administered plan options. In June 1998, 50% of employees (combined County and Schools) participated in the POS option versus 88% with AUSHC's POS plan. Actual enrollment by plan for 1998 and 1999 compares as follows: 'i999~r ~ ~;';;~ ~w -~ ~x~s--, ~: - County Schools Total Comprehensive 119 163 282 12.2% POS 653 1,368 2,021 87.8% Total _ 772 1,531. .2,303 1'998rt';~ ~;_: ~'~' ~ `'~_:;-~ County Schools Total- Comprehensive 372 ~ 724 1,096 49.8% POS 386 721 1,107 50.2% Total 758 1,445 2,203 HSLABAUGMSYSICLI ENTSIROCVryattfiardy-032299.doe 7204 Clen Forest Drive Suite 304 Richmond, Virginia 23226 (804) 289-0600 Fax (804) 673-3309 ~"~ Ms. Diane D. Hyatt, CPA Dr. Jerry D. Hardy March 30, 1999 Page two By Type Membership: Cotn"` rehensive, ; ;'~ ,~ ~, ;~~4 County Schools Total Employee Only 92 124 216 Employee + One Child 1 11 12 Family 26 28 54 Total 119 163 282 ;PO.S~,~~~a~>.;~ ~~~, , - ~~ County Schools Total Employee Only 381 871 1,252 Employee + One Child 34 99 133 Family 238 398 636 Total 653 1,368 2,021 As noted the aggregate enrollment in the medical plan also increased slightly, 4.5% or 100 employees. Projected Rate Increase The initial rate projection from AUSHC indicated an overall increase of 23.2% was required based on claims data from the plan's effective date, July 1, 1998 through December 31, 1998. SMW provided up-to-date claims experience from Trigon to AUSHC for use in place of-their corporate claim lag faetors. We also evaluated large individual claim data and determined AUSHC's projections overstated the impact of these expenses. At the conclusion of the negotiations a 12.5% increase-was projected based on current benefits. Plan Design Review Based on the present utilization of the medical plans and our concern of the rising costs of prescription drug expenses, two plan design changes are recommended for the POS option: 1. Increase the emergency room copay from $50 to $100 (this copay is waived if the patient is admitted into the hospital). 2. Increase the copays for prescription drugs from $5 generic/$15 brand to $10 generic/$20 brand fora 30-day supply purchased at a retail pharmacy. The copays double fora 90-day supply purchased through the mail order program. This change will equalize this benefit with the Comprehensive Plan option. USLABAUGHISYS\CUENTSU20C1hystt-liardy-032299, doa ~! Ms. Diane D. Hyatt, CPA Dr. Jerry D. Hardy March 30, 1999 Page three Attached is a benefit summary of the recommended plans. These two benefit changes reduce the needed increase to 10.6% in Aetna USHC's maximum liability rates and 10% from the County and School's budget rates. Rate changes are effective July 1, 1999. Performance During the renewal process we also had the opportunity to review the overall service provided by AUSHC on your health care program. Service guarantees were provided by AUSHC as part of the new contract. For the first seven months of the plan all payment and claims coding accuracy standards were met. The turnaround time for claims processing exceeded the standard for the POS plan (13.8 days actual compared to the goal of 16 days). Comprehensive plan tumaround time was slower than expected 18.2 days versus a 12-day goal. This was primarily due to delays on receiving deductible and out-of-pocket credit data from Trigon. Overall the transition from Trigon to Aetna US Healthcare went well. Issues have occurred, but AUSHC; representatives have been responsive to the requirements of the County and Schools. _ Thank you for all the assistance you and the Benefits Committee have provided throughout the renewal process. Please let me know if I can provide any additional information or if you have any questions concerning this letter. Sincerely, uliet D. White Principal JDW:Iat gSLABAUGMSYS1CLl ENTS1F20CVryatt-har~dy-032299. doe ~" ~~~ C T "'~ - N O C IQ a. ~= N ~ ~ O ~ O c '~ ~: 'D ': 'O ~ 7 +`' _ ~ ~ O U - > O s: : < a~ :: ~ ~ o M ~ O ~ 4~ (D U ... N = : z : ~ :: tQ B O . 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' ~ A-041399-5 ACTION NO. • • ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 1999 AGENDA ITEM: Approval of Dental Insurance Premiums for School and County Employees for the 1999-2000 Fiscal Year COUNTY ADMINISTRATOR'S COMMENTS: D~~ SUMMARY OF INFORMATION: The County of Roanoke is currently participating in a joint dental insurance contract with the Roanoke Valley Consortium. Plan participants are the County of Roanoke, the County of Roanoke Schools, the City of Roanoke, the Roanoke Regional Airport and the Roanoke Valley Resource Authority. The Consortium has negotiated a three year contract with Delta Dental. The group received an 8.5% increase in the renewal rate for the year beginning January 1, 1999. The County of Roanoke is setting their rates on a fiscal year basis, in order to keep the dental insurance program on the same open enrollment as the health insurance. To accomplish this our consultant (Slabaugh Morgan White) have advised us to use a blended rate for dental insurance. This blended rate is composed of the average of the current year rate renewal and the anticipated renewal for the following year. The attached rate schedule shows the proposed County and employee rate for dental insurance for the 1999-2000 fiscal year. There are no changes to the benefit level of the current Delta Dental insurance plan. STAFF RECOMMENDATION: Staff recommends approving the attached rates for dental insurance for the 1999-2000 fiscal year. SUBMITTED BY: ~ ~ . ~~ Diane D. Hyatt Director of Finance APPROVED: ~~~G~ Elmer C. Hodge County Administrator G:\FINANCE\COMMON\BOARD\4-13-99B. WPD ~~ ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: H. Odell Minnix to approve cc: File Diane D. Hyatt, Director, Finance Joe Sgroi, Director, Human Resources Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board VOTE No Yes Abs Johnson _ x Harrison _ x _ McNamara- x Minnix _ x __ Nickens _ x M:\FINANCE\COMMON~BOARDkt-13-99C.WPD s ae CO a u a ~. R a Q W O A O .~ R d O U i. w L ~a I~ ~, a a Fr as e aoo O O o O O o oao O O o ~~M N N o0 ~ _. N V 1~ ~~ d U C~ V (•~ ~. W ~ m < 1 ~- i S ~' ~ e 61 6~ O ~ G ~ ~ W ~ ~ ~ ~ua O E" Q O O o O O o 000 ~' V1 M N N o0 N ~ l~ aoo ~~-- ~/1 O N r ~ ~ N 7 V1 ~f 00 O M O ~ ~ ~ N ~~°o ,--~ .Mi ~ ~~~ h h ~' --~ N ~ ~ ~ a ~ a~ .~, .~ .~ vi v~ w U v1 N [~ 00 O N .~ ri h 000 O O o O O o 000 O O o o~ ~ o O N -+ N ~ ~ O O o O O o 000 rn ~ o O N ~-+ N ~ ~ ~O 00 ~ ~ ~1 M O --~ c~1 000 ~~~ ~ O -~ ~ ~ ~ N ~' ~ O ~O C O~ ~O t~ ~ ~ N O~ M ~ 'N-. -+ N OHO O N I~ O~ O N v'1 ~ ~ « ~ a. x v a> ?, .~ .~ c~v~v~w Ey a r M O Y of rn L Y O 3 3 c`h N r U ACTION NO ' `-041399-6 ITEM NO. ~"`~ AT A REGULAR MEETING~OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 19 AGENDA ITEM: Ratification of Emergency Repairs and Replacement of Elevator Equipment for the Roanoke County-Salem Jail COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On the evening of Tuesday, March 23, 1999, the generator that drives one of the two jail elevators burned beyond repair. The elevator involved was the better of the two. The other unit has required frequent service over the past few months. Use of the remaining elevator has been restricted to the movement of staff and the delivery of food and materials for safety purposes. Inmates are using stairways to move from floor to floor. If the second elevator becomes disabled, we will have to transfer the prisoners on the jail's upper two floors to alternate sites and pay the required per diem costs to house them. We tried to repair the elevator but were unable to find parts. This is a custom-built, heavy-duty, jail-specialty elevator. Mr. Chambliss and Sheriff Holt evaluated the alternatives and determined that the most feasible thing to do was to replace both elevators. They are operated from the control room of the jail via electronic controls, and it is necessary that the systems operate in a matched mode. The cost to replace the electronic controls, motor units, etc. for the two elevators is $145,000, plus $7,000 for a heat-pump system to cool the units, for a total of $152,000. It will take 4 to 5 weeks for delivery of materials and approximately 10 weeks for completion of the installation. Mr. Chambliss, Sheriff Holt, and Elaine Carver advised me of the cost and the time involved in repairing the elevators. They recommended proceeding on an emergency basis, and I authorized the expenditures after contacting each of you to let you know of the situation. This Board agenda item asks for your ratification of the action that I have taken and requests appropriation of the funds to pay the cost. The Sheriff's office has identified several funding sources to cover the cost of the elevator repairs. Our contract with Salem requires the City ~ ~ t n AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 1999 RESOLUTION 041399-7 TO ADVANCE FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, The School Board requested an advance of $ 50,000 on September 11, 1997 for environmental assessments, advertising costs for architects and engineers, core drillings, and other costs related to the acquisition of land in South County, and WHEREAS, the County Board approved this $50,000 advance on September 23, 1997, and WHEREAS, the School Board requested an additional advance of $1,721,200 on November 13, 1997 to hire architects to design various school projects, and 1 WHEREAS, the County Board approved this $1,721,200 additional advance on November 18, 1997, and WHEREAS, the School Board requested an additional advance of $130,000 on November 13, 1997 to hire architects to begin renovations to the science labs, and WHEREAS, the County Board approved a $104,000 additional advance on December 16, 1997, and WHEREAS, the School Board requested an additional advance of $200,000 to hire contractors to begin a roof replacement program, and requested the amendment of Exhibit A of County Resolution 081997-1 to appropriately reflect the roof replacement program included in the Blue Ribbon Commission Report, and WHEREAS, the County Board approved this $200,000 additional advance on April 28, 1998, and the amendment to Exhibit A of County Resolution 081997-1, and WHEREAS, the School Board requested additional advances of $2,454,420 to begin construction at Clearbrook Elementary and $2,517,100 to begin construction at Burlington Elementary on May 14, 1998, and WHEREAS, the School Board requested an additional advance of $7,213,520 to begin construction at Bonsack Elementary on June 18, 1998, and WHEREAS, the County Board approved additional advances of $2,454,420 for Clearbrook Elementary, $2,517,100 for Burlington Elementary, and $7,213,520 for Bonsack Elementary on June 26, 1998, and WHEREAS, the School Board requested an additional advance of $2,170,600 to begin construction of the science labs at Cave Spring High, Northside High, and Glenvar 2 High on September 10, 1998, and WHEREAS, the County Board approved an advance of $1,854,560 for the science labs at Cave Spring High, Northside High, and Glenvar High and the escrowing of $316,040 for technology A& E and equipment on September 8, 1998, and WHEREAS, the County Board approved the release of the escrowed $316,040 for the technology A&E and equipment for the science labs on December 1, 1999, and WHEREAS, the School Board requested an additional advance on March 25, 1999, of $4,000,000 for land acquisition and site development in preparation for the construction of a new South County high school, NOW THEREFORE BE IT RESOLVED that the County Board will advance the additional sum of $4,000,000 for land acquisition and site development for the new South County high school. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board 3 ACTION NO. ITEM NUMBER ~"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri113, 1999 AGENDA ITEM: Request to Advance Funds to Purchase Land and Begin Site Improvements for the New South County High School ('OUNTY ADMINISTRATOR'S CO NTS- ~~~~~.~,yryc,,~,~~ ~ITMMARY OF INFORMATION- On August 19, 1997 the County Board of Supervisors authorized the School Board to proceed with Phase I of the School Capital Improvement Program. Phase I includes $47, 719,732 of projects which include a new South County High School, science labs, renovations at Glenvaz Middle School, a new Bonsack Elementary School, renovations at Burlington Elementary School, renovations at Clearbrook Elementary School and roof repairs. On March 25, 1999 the School Board adopted the attached resolution requesting an advance to proceed with the acquisition of land and the initial site development in preparation for the construction of the new South County High School. An advance of $4,000,000 is necessary in order to complete the purchase of land and be able to begin site development. The Board of Supervisors granted a special use permit for this property on Mazch 23, 1999. FISCAL IMPACT: An advance of $4,000,000 will be needed from the future School Capital Fund which currently has a balance of $6,104,815. This money will be reimbursed from proceeds of the 1999 Fall VPSA sale. STAFF RECOMMENDATION: Staff recommends approving the attached resolution which advances $4,000,000 for the acquisition of land and initial site development for the new South County High School on the land identified as Woods End. SUBMITTED BY: ~Q n, mcy lsr, Deanna Gordon d,p~ Superintendent Elmer Hodge County Administrator M:\FINANCE\COMMON\BOARD\4-13 -99C. WPD ' ~ V Approved () Motion by No Yes Abs Denied () McNamara Received (} Harrison Referred () Johnson To () Minnix Nickens M:~FINANCE~COMMON~BOARD44-13-99C.WPD C. ' '/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 1999 RESOLUTION TO ADVANCE FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, The School Board requested an advance of $ 50,000 on September 11, 1997 for environmental assessments, advertising costs for architects and engineers, core drillings, and other costs related to the acquisition of land in South County, and WHEREAS, the County Board approved this $50,000 advance on September 23, 1997, and WHEREAS, the School Board requested an additional advance of $1,721,200 on November 13, 1997 to hire architects to design various school projects, and M:\FINANCE\COMMON\BOARD\4-13-99.RES Mazch 31, 1999 ,~"` WHEREAS, the County Board approved this $1,721,200 additional advance on November 18, 1997, and WHEREAS, the School Board requested an additional advance of $130,000 on November 13, 1997 to hire architects to begin renovations to the science labs, and WHEREAS, the County Board approved a $104,000 additional advance on December 16, 1997, and WHEREAS, the School Board requested an additional advance of $200,000 to hire contractors to begin a roof replacement program, and requested the amendment of Exhibit A of County Resolution 081997-1 to appropriately reflect the roof replacement program included in the Blue Ribbon Commission Report, and WHEREAS, the County Board approved this $200,000 additional advance on Apri128, 1998, and the amendment to Exhibit A of County Resolution 081997-1, and WHEREAS, the School Board requested additional advances of $2,454,420 to begin construction at Clearbrook Elementary and $2,517,100 to begin construction at Burlington Elementary on May 14, 1998, and WHEREAS, the School Board requested an additional advance of $7,213,520 to begin construction at Bonsack Elementary on June 18, 1998, and WHEREAS, the County Board approved additional advances of $2,454,420 for Clearbrook Elementary, $2,517,100 for Burlington Elementary, and $7,213,520 for Bonsack Elementary on June 26, 1998, and WHEREAS, the School Board requested an additional advance of $2,170,600 to begin construction of the science labs at Cave Spring High, Northside High, and Glenvar High on September 10, 1998, and WHEREAS, the County Board approved an advance of $1,854,560 for the science labs at M:\FINANCE\COMMON\BOARD\4-13-99.RES March 31, 1999 Cave Spring High, Northside High, and Glenvar High and the escrowing of $316,040 for technology A& E and equipment on September 8, 1998; and WHEREAS, the County Board approved the release of the escrowed $316,040 for the technology A&E and equipment for the science labs on December 1, 1999, and WHEREAS, the School Board requested an additional advance on March 25, 1999, of $4,000,000 for land acquisition and site development in preparation for the construction of a new South County high school, NOW THEREFORE BE IT RESOLVED that the County Board will advance the additional sum of $4,000,000 for land acquisition and site development for the new South County high school. M:\FINANCE\COMMON\BOARD\4-13-99.RES Mazch 31, 1999 w FROM THE MINUTES OF THE ROANOKE COUNTY SCHOOL BOARD MEETING IN REGULAR SESSION ON MARCl3 25, 1999 RESOLUTION OF THE SCHOOL BOARD OF THE COUNTY OF ROANOKE, VIRGIl~TIA REQUESTING AN AAVANCE OF FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPFING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PR03ECTS. WHEREAS, the Board of Supervisors of the County o£R.oanoke, Virginia (the "County Board") adopted a resolution on August 9,1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia {the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one ormoretax-exempt financings for certain expenditures made andlor to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for sclwol projects, and WHEREAS, the School Board requested an advance of $50,000 on September 1 1, 1997, for environmental assessments, advertising costs for architects and engineers, core drillings, and other costs related to the acquisition of land in South County, and WHEREAS, the County Board approved this $50,000 advance on September 23, 1997, and WHEREAS, the School Board requested an additional advance of $1,721,200 on November 13, 1997 to hire architects to design various school projects, and Vi~HEREAS, the County Board approved this $1,721,200 additional advance on November 18, 1997, and WI~EREAS, the School Hoard requested an additional advanoe of S 130,000 on Nvvembtr 18, 1997 to hire architects to begin renovations to the science labs, and 'WHEREAS, the County Board approved a S 104,000 additional a.d~vance on December 16, 1997, and WHEREAS, the School Board requested an additional advance of $200,000 to hire contractors to begin a roof replacement program, and requested the amendment of Exhibit A of County Resolution 081997-1 to appropriately reflect the roof replacement program included in the Blue Ribbon Commission Report, and WHERE~4S, the County Board approved this $200,OOD additional advance on Apri128, 1998, and the amendment to Exhibit A of County Resolution 081997-1, and WI~REAS, the School Board requested additional advances of $2,454,420 to begin construction at Clearbrook Elementary and $2,517,100 to begin construction at Burlington Elementary on May 14,1998, and WHEREAS, the School Board requested an additional advance of $7,213,520 to begin construction at Bonsack Elementary on June 18,199$, and WHEREAS, the County Board approved additional advances of $2,454,420 for Clearbrook Elementary, $2,51 ~7,I00 for Burlington Elementary, and $7,213,520 for Bonsack Elementary on June 26, 1998, and WHEREAS, the School Board requested an additional advance of $2,170,600 to begin renovation of the science labs at Cave Spring High, Northside High, and Glenvar High on September 10,1998, and WHEREAS, the County Board approved an advance of ~ 1,854,560 for the science labs at Cave Spring High, Narthside High, and Glenvar High and the escrowing of $316,040 for Technology A&E and equipment on September 8, 1998, and WHEREAS, the County Board approved tho release of the escrowed $316,040 for Technology ASE and equipment for the science labs on December 1, 1998, and WHEREAS, the School aoard now desires to purchase land on which to construct a new South County high school, and begin initial site development, NOW TI~RB~'ORE BE IT RESOLVED that the School Board roquests the County Board to advance an additional sum of $4,000,000 for land acquisition and sift dcvclapaLent in preparation for the construction of a new South County high school. Adopted an motion of Mr. Irvin and duly sccanded by Mr. Stovall and on the following vote: AYES: William A. Irvin, III, Michael W. Stovall, Jerry L. Canada anal Marion G. Roark NAYS: None ABSTENTION: Thomas A. Leggette E ~ TE~~'E: e.~ Brenda Chastasn, CIerk of the Board A-041399-8 ACTION NO. ITEM NUMBER ~- / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 1999 AGENDA ITEM: Request from the School Board for adoption of the fiscal year 1999-2000 school budget COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a copy of the proposed fiscal year 1999-2000 budget for Roanoke County Schools. School Superintendent Deanna Gordon will present the request for approval at the meeting. Also attached is an April 1, 1999 memorandum highlighting various aspects of the budget. Respectfully Submitted by: Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x _ Denied () Harrison _ x Received () McNamara- x Referred () Minnix _ x _ To () Nickens _ x cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board interoffice M E M O R A ~N D U M to: Board of Supervisor from: Elmer Hodge subject: School Budget for 1999-2000 date: April 1, 1999 I am attaching a copy of the School Budget which was submitted to the County on March 30, 1999. Highlights of this budget are as follows: 1. Salary increases of 3.54% for teachers are included in the budget.. The .salary increase for classified personnel is 3% and the salary increase for administrators is 2.54%. 2. The local appropriation from the County includes an increase of $1,300,415 for a total local appropriation of $47,626,138. In addition to this amount the County pays the entire dental insurance premium for School employees which amounts to $315,727. In addition the County pays $3,800,719 of the School debt service. 3. Lottery proceeds for 1999-2000 of $1,669,793 are included in the attached budget. These funds are being designated for payment of debt service out of the School operating budget. 4. The Schools will receive an additional amount of lottery proceeds during the 1998-99 fiscal year. Beginning on page 17 of the attached budget are the planned expenditures for these lottery proceeds. The Schools have accumulated a list of $1,700,000 of one time capital expenditures. At this time the exact amount of lottery proceeds is not known. However, it will probably be between $1,400,000 and $1,600,000. The Schools are planning to bring to the Board of Supervisors request for appropriations of these lottery proceeds as soon as they receive notification from the State of the exact amount. This will probably occur in May 1999. S. There are no buses included in the 1999-2000 budget however, as you can see on page 17, $650,000 of the 1998-991ottery proceeds will be designated for School buses. 6. The following new items are included in the 1999-2000 budget: A. $100,000 is included for a fine arts and a physical education supervisory positions. B. $38,000 is included for a fine arts elementary music position. C. $14,000 to fully fund the student assistant counselor. This had been a match to a State grant in a prior year however, the State money has evaporated and now it is the responsibility of the locality. D. $10,000 is included as a match for the Carilion nurse position. E. $63,000 is included to upgrade the custodial scale. M:\FINANCE\COMMON\CORRES\4-1-99. W PD -~ Board of Supervisors Page 2 April 1, 1999 ~~ 7. The increased cost of the Eazly Retirement Program is not shown as a sepazate line increase in the 1999-2000 budget. This will be reclassified from salary accounts when the exact number of retirees is known. Based on projections done by the actuarial firm last year we aze anticipating about $250,000 increase in the cost of the Early Retirement Program. Please let me know if you have any additional questions about the School budget I will be glad to coordinate these questions through the School administration and distribute the answers to all of the County Boazd members. M:\FINANCEICOMMON\CORRES\4-1-99. W PD L~ • ~~'GpUN1y`~c O yG OFFICE OF DIVISION SUPERINTENDENT Q ; O 5937 Cove Road ~ ~! Roano~xe, Virginia 24019 Phone: (540) 562-3700 Fax: (540) 562-3994 9cc~'4t £ ~c~,l,°~~ March 30, 1999 TO: Elmer Ho ge, Roanoke County Administrator FROM: a Gordon, Superintendent SUBJECT: Transmittal of School Board Budget Enclosed please find the 1999-?000 budget for Roanoke County Schools as adopted by the school board on March 25, 1999. We hereby request funding of this budget by the Roanoke County Board of Supervisors. We appreciate the time you and the finance staff have provided to us in the preparation of this budget. If we can answer questions, please feel free to call me or Dr. Jerry Hardy. c: Roanoke County Board of Supervisors Roanoke County School Board • • Roanoke County Schools 1999-2000 Budget • ~~ou,vry o `~~' 0 ~ a s ~,' c°~r £ • Roanoke County Public Schools School Board Members January 1, 1999 • Catawba District Marion G. Roark Chairman Cave Spring District William A. Irvin, III Vinton District Michael W. Stovall Hollins District Jerry L. Canada Vice Chairman Windsor Hills District Thomas A. Leggette Central Administration Dr. Deanna Gordon, Superintendent Dr. James Gallion, Assistant Superintendent Mr. Martin Robison, Assistant Superintendent • Executive • Summary • n U • • ROANOKE COUNTY SCHOOLS October 22, 1998 • Salary committees begin formulation of salary recommendations November/December 1998 • Instructional requests for materials, supplies, and equipment and non-instructional requests for maintenance, furniture, and equipment compiled and reviewed by each school November 30, 1998 • Administrative Budget Committee meets with superintendent to review budget procedures December 18,1998 • Instructional requests submitted to appropriate central staff personnel December 18, 1998 • Non-instructional requests for maintenance and equipment submitted to Associate Director of Maintenance January 4, 1999 • Administrative Budget Committee meets with Superintendent January 1999 • Senior Director of Instruction and appropriate staff begin review of schools' instructional requests January 1999 • Associate Director of Maintenance and appropriate staff begin review of operational and maintenance requests January 28, 1999 • Superintendent's Budget Committee work session January 28, 1999 • School Board holds public hearing on budget February 1999 • Administrative Budget Committee meets with Superintendent February 25,1999 • School Board meeting/preliminary budget information presented to School Board March 1999 • Administrative Budget Committee meets with Superintendent March 11,1999 • Superintendent's Budget Committee work session March 25, 1999 • Superintendent's Budget Committee work session March 25,1999 • School Board meeting/final budget review and approval April 1,1999 • School budget delivered to Board of Supervisors and county administration 2 • BUDGET DEVELOPMENT PROCESS The annual budget for the Roanoke County School System offers citizens an opportunity to provide full educational opportunities for all students who are enrolled in the county schools - kindergarten through adult education. The budget process can be divided into afive-step process that includes planning, preparation, adoption, implementation, and evaluation. The process is driven by two objectives: to develop a budget that will provide every child in the school system the best possible educational opportunities and to maximize the use of available resources. With this framework, the School Board attempts to balance the educational needs of students and the resources available to the school system from local, state, and federal sources. Budget Planning For the fiscal year that begins July 1, the budget planning process starts the prior year when the School Board adopts a budget calendar. The calendar includes all important activities in the budget process and the dates on which important decisions are scheduled to be made. Once adopted, the calendar represents the guidelines for the preparation and adoption of the budget for the school system. The FY1999-2000 budget calendar is shown on page 2. Preparation of the School Budget As shown in the All Funds Summary on page 3, the Operating Budget reflects 93% of the total funds budgeted for the 1999-2000 school year. Preparation of the school operating budget does not assume that items will be continued merely because they were in the previous budget. The process includes major input from each school with the understanding that teachers and principals need to understand and be involved with the ordering of the supplies and equipment with which they will be working. The process continues with involvement from several budget committees including the following: Suverintendent's Budget Committee Phil Argabright Jim Gallion Penny Hodge Tom Leggette Jerry Canada Deanna Gordon Linda Holt Marion Roark Judy Deyerle Jerry Hardy Bill Irvin Marty Robison Mike Stovall Administrative Budget Committee Jerry Hardy, Chairman Jane James Marty Robison Deanna Gordon Gary Kelly Garland Life Jim Gallion Carol Whitaker Tom Hall Garland Kidd Phil Argabright Richard Flora Lorraine Lange • 4 • • Roanoke County Schools Operating Fund Revenues (0.6%) Other \~ (9.7%) State Sales Tax (52.6%) Local Appropriation .c ~ }'. t. ,~ t .~ r ti ~ `: ''" (~7°,~0) Other~5ta[e Revenue `+ N : ~ ~t' ~r arm ~, ~;~, ~ ... 5 ~ ~~ ~ ~ i T ~ k -~ ~~ y~te ~' r? `, t ~' ~~ ~~"=~ C~ ^ ~ #^ . ~~ . ~ ; a~q- .,, / ~, ~^ f ', "'` ' - ~ ~0.1%) Federal Revenue Budget FY 1999-00 State Sales Tax Other State Re~ enue Federal Revenue Local Appropriation Other Total Operating Revenues $ 8,813,074 33,670,574 123,564 47,941,865 532,255 $ 91,081,332 'Estimated Average Daily Membership for 1999-2000 School Year Percent of Total 9.73° 37.03'0 0.1 `f° 52.6 ~° 0.63'° 10030 13825 Revenue Per Pupil" $ 632 2,414 9 3,437 38 $ 6,529 6 RESOURCES TO SUPPORT OPER IONS C AT - ontinued Federal Revenue: Title 2 (5601145) 0 296 0 (296) Preschool Mini Grant 0 6,825 6,000 (825) Forest Reserve Fund 1,345 1,767 1,345 (422) Voc Ed Consumer Homemaking 0 3,000 0 (3,000) Unspecified Future Grants 1,498 0 0 0 Voc Ed - Cazl Perkins Act -Adult 0 20,000 22,603 2,603 Voc Ed - Cazl Perkins Act 129,519 101,000 93,616 (7,384) Total Federal S 132,362 S 132,888 S 123,564 S (9,324) Local Appropriation: Local Appropriation -County S 45,230,473 S 46,325,723 S 47,626,138 S 1,300,415 Transfer From Capital Projects 64,800 0 0 0 Transfer From Gen. - CSA 419,100 0 0 0 Transfer From Gen. Fund -Dental 215,671 287,025 315,727 28,702 Transfer From Insurance Fund 409,943 0 0 0 Transfer From Regional School 11,852 0 0 0 Total Local S 46,351,839 S 46,612,748 S 47,941,865 S 1,329,117 Other Revenue: Interest Income S 10,628 S 50,000 S 25,000 $ (25,000) Rental of School Property 69,230 84,360 70,000 (14,360) Tuition -Regular Day School 86,355 75,000 85,000 10,000 Tuition -Summer School 96,747 70,000 97,740 27,740 Tuition -Adult Education 128,750 130,000 125,000 (5,000) Tuition From Other Localities 65,123 42,000 50,000 8,000 Fees From Pupils-Driver Education 23,850 40,000 30,000 (10,000) Vans Fees for Group Events 4,626 2,500 2,500 0 Tuition Fr Pri Source -Summer Gifted 0 24,392 11,015 (13,377) Other Miscellaneous Revenue 14,119 500 1,000 500 Rebates/Insurance Refunds 7,742 5,000 5,000 0 Revenues Charged to Depamnents 50,181 30,000 30,000 0 Total Other S 557,351 S 553,732 S 532,255 3 (21,49'7) Total School Operating Revenue S 84,823,689 S 87,233,241 S 91,081,332 S 3,848,091 • 8 • r~ r~ Roanoke County Schools Operating Fund Expenditures (80.5%) Personnel (4.5•/.) Support Service (0.4%) Summer School .y \'~~ (0.2%) Adult Education (9.87.) Central Support ~; 5•/.) Cluuoom hutruction /' \ (4 . j Budget Percent Cost Description FY 1999-00 of Total Per Pupil Classroom Instruction $ 4,083,509 4.5% $ 293 Personnel '73,340,667 80.5 % 5,257 Support Services 4,201,978 4.6% 301 Central Support 8,906,198 9.8% 638 Total Operating Expenditures $ 90,532,352 99.490 $ 6,490 Special Programs Summer School 393,916 0.4% 28 Adult and Continuing Education 155,064 0.2% 11 Total Other Programs $ 548,980 0.69'0 $ 39 Total School Expenditures S 91.081.332 100.090 $ 6.529 'Estimated Average Daily Membership for 1999-2000 School Year: 13,825 10 • Other School Funds ~J • • Revenues• State Reimbursement Sate of Receipt Books Sale of Textbooks Payments for Damaged Books Payments for Lost Books Transfer from School Operating Fund Total Revenues E~ Salaries & Related Costs Textbooks Total Expenditures School Textbook Fund Revenue and Expenditure Summary Budget Budget FY 1996-97 FY 1997-98 Budget Increase FY 1998-99 (Decrease) $ 427,776 $ 309,029 $ 298,206 $ (10,823) 1,500 2,000 2,500 500 35,000 40,000 56,000 16,000 400 0 0 0 2,500 3,000 4,000 1,000 447,646 497,646 497,646 0 $ 914,822 $ 851,675 $ 858,352 $ 6,677 $ 52,372 $ 53,450 S 54,048 $ 598 862,450 798,225 804,304 6,079 $ 914,822 $ 851,675 $ 858,352 $ 6,677 The School Textbook Fund includes personnel costs for the textbook agent, temporary employees hired as needed to deliver books, payments for books and materials, and payments for books on consignment. This fund is supported to a lazge degree by an interfund transfer from the School Operating Fund. 15 Eligible Lottery Funds Expenditures (FY 1998-99) DEPARTMENT REQUESTS ~ AMOUNT Textbooks 200;000,' Guidance (Basic Imaging System) 45,000 InstructlonaL Equipment (see attached} 3x2,000;, Maintenance Vehicle 20,000 Media Service{computers & digital camera) 137,574! School Buses 650,000 Snow Remavai Equipment ;99,000" Vocational Education Equipment 250,000 Iota) 1,703,574 Allocations of lottery proceeds to school divisions are based on the state share of $198.80 per pupil in fiscal year 1998-99 and $195.00 per pupil in fiscal year 1999-2000. Local governing bodies must appropriate sufficient funds to: ^ match these funds based on the composite index, and ^ maintain the same level of local financial support provided in FY 1996. These funds must be used solely for educational purposes. No more than 50% can be used for recurring costs (operating costs such as teacher salaries). No less than 50% can be used for non-recurring costs. Unexpended funds from the current fiscal year can be carried over by the locality to be appropriated to the school division in the second year of the biennium (1999-2000). • 17 . ~~GOUN~sC Q° yo O ~ O C ~ 9c°eAt £ ~~I,~°~'~ OFFICE OF DMSION SUPERINTENDENT 5937 Cove Road Roano~xe, Virginia 24019 Phone: (540) 562-3700 Fax: (540) 562-3994 To:~~~ Jerry Hardy, Director of Budget and Data Management From: ~~i;Y_ Garland Life, Senior Director of Instruction Subject : ¢-'1~~ Items for Capital Expenditures Date: March 10, 1999 12 Elementary schools in desperate need of a $48,0000 good piano. Currently two years late in replacing existing pianos Instructional Music Equipment replacement $47,580 Instructional Music Equipment for the increase $52,215 in enrollment Gifted department (3 desk top and 3 lap top com uters) $15,000 p Science - Elementary $10,000 Manipulatives, content kits and equipment to enhance SOL instruction Science - Middle $20,000 CBL's, probes, and equipment to enhance SOL instruction Science - Secondary $40,000 Calculator, CBL's and equipment to enhance SOL instruction Art - Cabinets for Wm. Byrd $25,000 Cabinets for new classrooms Art - Instructional Equipment $30,000 Mathematics $15,000 Equipment to support SOL instruction Total $302,795.00 • 19 SNOW REMOVAL /EQUIPMENT NEEDS (Transportation Department) (1) (New) Shop Truck with Snow Plow Truck $22,500.00 Bed $ 3,200.00 Plow $ 2.300.00 Total $28,000.00 (1) (New) Snow Plow Complete Total $2,300.00 (i) (New) 5tone/Salt Tailgate Spreader Total $2,400.00 (Maintenance Department) (1) (New) Shop Truck with Snow Plow Truck $22,500.00 Bed $ 3,200.00 Plow $ 2.300.00 Total $28,000.00 (1) (New) One Ton Flatbed Dump Truck with Snow Plow Tnzck $21,100.00 Base Price $27,300.00 Bed $ 3,900.00 4WD Option 3$ ,800.00 Plow $ 2,500.00 Total $31,100.00 Total $27,300.00 (1) (New) Stone/Salt Spreader-8 Ft Hopper with Gasoline Engine Total $3,500.00 (1) Retrofit (7) Existing Snow Plows/Power Angle Units M 14 M 41 M 81 M 136 M20 M61 M85 Total $7,500.00 Equipment Needs Total $99,000.00 Surplus/Sale M 42 1986 Chevrolet S10 Pickup Mileage-136,319 M 49 1967 Chevrolet C50 Flatbed/Dump Truck Mileage-105,071 M 60 1983 GMC S15 Pickup Mileage-122,632 M 69 1984 Ford F250 Shop Truck/Snow Plow Mileage-118,313 M 103 1966 Ford F350 Flatbed Truck Mileage-109,428 /jdc 2i • Roanoke County Schools 1999-2000 Budget • ~~~ouN~y o ~~ ~' yo o ~e c es~r f. ACTION # ITEM NUMBER~~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 1999 SUBJECT: First Reading of an Ordinance to Vacate a Portion of a 15-Foot Wide Sanitary Sewer Easement Across Lot 2, Block 1, Section 12, Hunting Hills, Plat Book 9, Page 132, in the Cave Spring Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Developers of Section 12, Hunting Hills provided a 15-foot wide sanitary sewer easement across the northern portion of Lot 2, Block 1. This easement was subsequently dedicated to Roanoke County. This lot is located along the top of a drainage divide and has a sewer line located at its northwest corner (draining west) and its northeast corner (draining north). A sewer line was never constructed across the rear of the property, nor is there a need for a line to be installed in the future. SUNIMARY OF INFORMATION: Richard and Linnea Clompus recently purchased the subject property from Lewis and Susanne Royster. A survey of the property showed a frame building and a wooden deck encroaching on the existing sanitary sewer easement. Mr. and Mrs. Royster have requested that Roanoke County vacate the unused portion of the sewer easement (as shown on attached exhibit "A"), thereby, eliminating the encroachment. FISCAL IMPACT: There will be no fiscal impact to Roanoke County. The Roysters will be responsible for all costs associated with the vacation of this easement. STAFF RECOMMENDATION: ~~ Because there is no line located in this easement and there is no reason fora line to be installed in the future, staff recommends that the portion of the sanitary sewer easement shown on exhibit "A" be vacated following the second reading on Apri127, 1999. SUBMITTED BY: Gary Robe s n, P.E. Utility Dire or ACTION Approved () Motion by: Denied () Harrison Received () Johnson Referred McNamara to Minnix Nickens APPROVED: ~~~~ Elmer C. Hodge County Administrator VOTE No Yes Abs ~ N* ?3Z~ SANITARY SEWER EASEMENT ~+ 150' X 15'1 TO BE VACATED ~s'.srnNrTio,ey s~WER ~i1 E.t s~w.~,Q ~/ /~~~~ r ®~, aj Parr ~ rdt4 ~+.t1r ~ ~ ~~~,~~" t x p.t ti d.vG~S ( ~,3 r lr-r O.'7' ^`- ~,~ ...f LOT ~ ~~-.o' ~. ~~ f' +! ..---~x-^~. •© . ki Q ~. Lrwa ~~ • lvr,.l. ~g-~a~- r F~~ ~ «;t~- I~. pi u~ o P~~ ~G\ ~ Ir~M_ B~ Off. lol ~ P ~~~ ~1R'~~ r 4 4 1 ~ ,~ ~h ~ ' • o ~ ~ ;~,. ~ ~- ~~,~.. . ---~ g / ~~~~x ,ar moo. ~~¢~ ~ ~~~ `'er, cam. j, 8 p .,. r ~f~o ~~~ ~~ ~ ~~~ ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT EXHIBIT "A" SHOWING SANITARY SEWER EASEMENT TO BE VACATED ~/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 1999 ORDINANCE TO VACATE A PORTION OF A 15-FOOT SANITARY SEWER EASEMENT ACROSS LOT 2, BLOCK 1, SECTION 12, HUNTING HILLS, PLAT BOOK 9, PAGE 132, IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled `MAP OF SECTION NO. 12, HUNTING HILLS,", dated October 23, 1978, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 132, afifteen-foot (15') sanitary sewer easement was shown and created on Lot 2, Block 1, Section 12, Hunting Hills, the subject easement being designated on said plat as "15' S.S.E."; and, WHEREAS, the Petitioner and the former owners, Lewis and Susanne Royster, have requested that the above-described existing 15' drainage easement, be vacated, and the current owners of Lot 2, Block 1, Section 12, Hunting Hills, Richard and Linnea Clompus, concur with the request; and, WHEREAS, a frame building and a wooden deck on Lot 2 have resulted in an encroachment on the subject sanitary sewer easement and the Petitioners have requested that it be vacated pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended); and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 13, 1999, and the public hearing and second reading of this ordinance was held on Apri127, 1999. F- ~ NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sanitary sewer easement being shown cross-hatched and designated as "Sanitary Sewer Easement (+/- 150' x 15') to be Vacated" on Exhibit A attached hereto, said easement having been dedicated on `MAP OF SECTION NO. 12, HUNTING HII.LS' dated October 23, 1978, and recorded in the aforesaid Clerk's Office in Plat Book 9, page 132, in the Cave Spring Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). G:~ATTORNEI'~VLH~AGENDA~I-INTHILLS.ORD 2 Item No. ~O~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: April 13, 1999 AGENDA ITEM: First reading of an ordinance authorizing acquisition of property at 5445 Glenmary Drive from Lottie B. Dickerson for an access road into the Roanoke County Center for Research & Technology. COUNTY ADMINISTRATOR'S COMMENTS: a~ SUMMARY OF INFORMATION: Roanoke County hired Hayes, Seay, Mattern &Mattern (HSMM) to complete an engineering concept plan on the 457 acres of the Center for Research & Technology. Next, HSMM was asked to define a detailed development plan for 52 acres entitled Phase I, Stage I. Based on assigned land uses and traffic counts projected for Phase I, Stage I, HSMM has recommended that Glenmary Drive be developed into atwo-lane, industrial access road. The road will be approximately seven tenths of a mile long from Dow Hollow Road to the park entrance. HSMM has recommended the acquisition of the property located at 5445 Glenmary Drive in order to create the best road design. This property will provide the County with three major benefits: 1) a shorter, less expensive industrial access road with a better line of sight, 2) land adjoining the minor back entrance to the park, and 3) increase the park's frontage road property to three-fourths of the southeastern border. The property has been appraised by Miller & Long for $85,000. The purchase of the property is contingent upon the successful completion of a phase I environmental assessment, a survey, and a title search. The County is in receipt of a signed, notarized sales contract from the owner, Mrs. Lottie B. Dickerson and a deposit check of $2,000 has been forwarded to Mrs. Dickerson. FISCAL IMPACT: The property will be purchased with monies appropriated for this capital improvement project in the FY98-99 budget process. ~~ STAFF RECOMMENDATION: 1. Authorize the acquisition of the property located at 5445 Glenmary Drive for $80,520 if all contract contingency items are successfully met. 2. Decline to approve the acquisition of the property located at 5445 Glenmary Drive and instruct HSMM to design a new road plan. Respectfully submitted: ~ ~. Timothy W. ubala, Director Department of Economic Development ACTION Approved ( ) Denied () _ Received ( ) Referred to Motion by: Approved: Elmer C. Hodge County Administrator No Yes Abs Harrison Johnson _ _ McNamara _ _ Minnix _ _ Nickens Attachment ~- a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 13, 1999 ORDINANCE AUTHORIZING ACQUISITION OF PROPERTY AT 5445 GLENMARY DRIVE FROM LOTTIE B. DICKERSON FOR AN ACCESS ROAD INTO THE ROANOKE COUNTY CENTER FOR RESEARCH & TECHNOLOGY WHEREAS, in order to provide additional land for an industrial access road into the Roanoke County Center for Research & Technology, the County requires a certain parcel of land, consisting of 1.49 acres in the Catawba Magisterial District of the County of Roanoke, Virginia, owned by Lottie B. Dickerson; and WHEREAS, staff has negotiated the purchase of said property from Ms. Dickerson for the sum of $80,520.00, the estimated fair market value being $85,000.00 based upon an independent M.A.I. appraisal; and WHEREAS, Ms. Dickerson and the County have entered into a contract of sale, subject to approval by the Board of Supervisors; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on April 13, 1999; and the second reading was held on Apri127, 1999. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to acquire from Lottie B. Dickerson, a 1.49-acre parcel of land, identified as Tax Map No. 64.00-1-3, together with all rights incident thereto and appurtenances thereunto belonging, for an amount not to exceed $80,520.00. ~~ 2. That the purchase price, and estimated closing costs of $ 3,500.00, shall be paid out of the Glenn Mary Industrial Park account. 3. That the County Administrator , or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the acquisition of this property, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. G: \ATTORNEY\ VLH\ECONDE V\DICKERSN\DICKERSN.ORD G-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 13, 1999 RESOLUTION 041399-9 PURSUANT TO TITLE 25, SECTIONS 15.2-1903, 15.2-1904 AND 15.2-1905, AND SECTIONS 33.1-119 THROUGH 33.1-132, OF THE CODE OF VIRGINIA (1950, AS AMENDED), TO AUTHORIZE THE ACQUISITION OF, AND IMMEDIATE RIGHT OF ENTRY TO, A 0.046- ACRE PARCEL OF LAND IN ROANOKE COUNTY LOCATED AT THE INTERSECTION OF U. S. ROUTE 220 AND VIRGINIA STATE ROUTE 862 (VALLEY AVENUE), (A PORTION OF TAX MAP NO.77.20-1-40), FROM WACHOVIA BANK BY EMINENT DOMAIN PROCEEDINGS BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition of an approximate 0.046-acre parcel of real estate is necessary for public use in connection with road improvements and a traffic signal installation across the property of Wachovia Bank, at the intersection of Franklin Road (Route 220) and Valley Drive (State Route 862) and designated on the Roanoke County Land Records as Tax Map #77.20-1-40; and 2. That the project is necessary for the general health, safety and welfare of the public, and specifically is necessary for the construction of public road improvements. 3. That acquisition of this 0.046-acre portion of real estate is necessary for the construction of a turn lane and the installation of traffic signalization equipment to improve the public access to and public safety of citizens utilizing Franklin Road (State Route 220) and Valley Drive (State Route 862). 4. That the real estate required for this project is a portion of the property of Wachovia Bank located at the intersection of Franklin Road (State Route 220) and Valley Drive (State Route 862) in the Cave Spring Magisterial District of the County of Roanoke, Virginia, and is more particularly described as follows: A 0.046 acre parcel of real estate to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present or future road improvements and traffic signal installation and other necessary or related structures, appurtenances and improvements, for road improvements together with the right of ingress and egress thereto from a public road, upon a tract or parcel of land conveyed to Wachovia Bank, by deed dated August 23, 1988, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1298, page 434, and designated on the Roanoke County Land Records as Tax Map No.77.20-1-40. The location of said road improvements and traffic signal installation is shown stippled and designated as "Area = 0.046 Acre (Within Heavy Lines)" upon the plat entitled 'Plat of Survey of 0.046 Acre Parcel of the Wachovia Bank Property 'dated 29 October 1998, prepared by Anderson And Associates, Inc., attached hereto as Exhibit A and by reference incorporated herein. 5. That the fair market value of the road improvement and traffic signal installation, together with right of access, is $16,910.00. The sum of $16,910.00 has been offered, and is hereby re-offered, to the property owner for purchase of the above- described real estate by the Board of Supervisors of Roanoke County, Virginia. 6. That it is immediately necessary for the County to enter upon and take possession of such property and commence construction of said road improvements and traffic signal installation in order to ensure proper public access to and public safety of citizens utilizing Franklin Road and Valley Drive and to more adequately serve the needs of the citizens of Roanoke County, and to institute and conduct appropriate condemnation proceedings as to the above-described real estate as provided by law. 7. That a certified copy of this resolution, to be sent by certified mail to 2 r A Wachovia Bank on or before April 16, 1999, shall constitute notice to said property owner of the offer to purchase as set forth above and the intent to enter upon and take possession of the subject easements to commence construction, as provided for in Sections 15.2-1903, 15.2-1904 and 15.2-1905, and Sections 33.1-119 through 33.1-132 of the Code of Virginia (1950, as amended). 8. That the Capital Fund is hereby designated as the fund from which the judgment of the court in the condemnation proceedings shall be paid to the property owner. 9. That the Board does hereby invoke all and singular the rights, privileges, and provisions as to the vesting of powers in the County under the Virginia General Condemnation Act (§25-46.1, et seq. ), Sections 15.2-1904 and 15.2-1905, and Sections 33.1-119 through 33.1-132, of the Code of Virginia (1950, as amended), all as made and provided by law. 10. That the County Administrator, or an Assistant County Administrator, and the County Attorney are hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition through eminent domain proceedings, or otherwise. 11. That this resolution shall be effective on the date of its adoption and the property owner shall have thirty (30) days following the sending of notice, i.e. the certified mailing of this resolution as provided herein, within which to contest this taking and immediate right of entry as provided in Section 15.2-1905.C. of the Code of Virginia (1950, as amended). 3 On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: /~` Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Timothy W. Gubala, Director, Economic Development Paul M. Mahoney, County Attorney Arnold Covey, Director, Community Development John W. Birckhead, Director, Real Estate Assessment 4 :MAR-22-1999 09 58 P.02 ~ i .. ~ ir9~~i 0 N~~ 8~ ate~sy5 P/o~° \ Nc~o z9 _~._.__ N m ~: 0 d +` Q >° I ~\ Line Tehlp~ NUMQER L1 DIRECTION S 1323'55" w DiSTA1VCE 33.36' L2 S 6253'05" W 20.97' L3 N 23'55'01 " E 49.33' L4 N 79' 11'25" E 5.06' ~~~' ~ C ~~ c o~opy jh~G ~o 0 .row Wachovia Bank ~o~ (Formerly Cenfrol Fidelity Bank) Asphalt O.B. 1298 Pg. 434 Tax Map No. 77.20-1-40 1 Asphalt ~~ Entrance 0.046 Acre (Within Heavy Lines ~.,, ,~ N ~ ~-Proposed R/W , a Tie Line ~~_ Mon. ~ •_._ S- }.g~& •' - - .._~._..__w,-.._.__.. __.... ~---........._. Fnd Concrete Curb & Gutter N Z 1'54' 14" W, 138,07' To Monument Found To Boones Mill F~Cnklin Road -~t----- N/F Leon Boro D,B. 427 Pg. 191; D.B. 414 Pg. 100 Tax Map No. 77,20- t -40.1 ~~~Existing Conc. ~ N .19'28'56" W (-Curb & Gutter 308.48 Roanoke j ~ Asphalt ~ FQlrrZlr ce ~ County - . - - - - L4 Original R/W Line ~ 3.1-2-~5` Existing 15' Existing R/W Sanitary Sewer City O f (See Note {~4) Easement; R o a n o k e Variable R W D.B. 1197' /) PG. 1531 Route 2201 Ed e of Pavement ~ To Route 419 -~- .~~ 1. THl5 PROPERTY WAS SURVEYED WITHOUT. THE BENEFIT OF A TITLE REPORT. 2. THIS PROPERTY DOES NOT LIE WITHIN A 1'00 WEAR H.U.O. FL000 HAZARD ZONE- 3. REFERENCES ROANOKE COUNTY TAX MAP No. 77.20-1-40; D.B. 1298, Pg. 434. 4. THE EXISTING RIGHT-OF-WAY SHOwN pN THIS PLAT IS TAKEN FROM A PLAT DATED OCTOBER 11, 1998, FOR PLAT OF SURVEY FOR CENTRAL FIDELITY BANK FOR FUTURE ROAD WIDENING, J08 No. 850, BY ROBERT S. LANG, RECORDED IN. P.B. 12, PG. 55_ ~~p,LTH aF, ~b4 / / Gf'~Gi o ~! i~ 1 ~~ ~ PLAT OF SURVEY OF ~ JOHN R, CHRfSTMAN a 0,046 ACRE PARCEL OF THE ~`' No. , , a WACHOVIA BANK 0 50 100 U lqN D SUR SCALE 1N FEET ~~Q~ANDERSON Engineers eioowse„~q, v,. p omen:era, Nc AN $urVeyOrg wldd[atawn, VA ASSOCIATES, Inc. Planners R~nm~c~ v~ Tri-CiGea, TN 1465-RW ~ 990319.1608 ~ DICKERSO X04 PROPERTY CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA oRAwN SCALE GATE DOCUMENT N0. KMJ AS SHOWN 24 OCT 98 14fi75-DSO TOTAL P. 02 Item No. lT° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: April 13, 1999 AGENDA ITEM: Resolution pursuant to Title 25, Sections 15.2-1903, 15.2-1904 and 15.2- 1905, and Sections 33.1-119 through 33.1-132, of the Code of Virginia (1950 as amended), to authorize the acquisition of, and immediate right of entry to, a 0.046-acre parcel of land in Roanoke County located at the intersection of U.S. Route 220 and Virginia State Route 862 (Valley Avenue), (a portion of Tax Map No. 77.20-1-40), from Wachovia Bank N.A. by eminent domain proceedings COUNTY ADMINISTRATOR'S COMMENTS: ~ ,~~,?~°'~ ~'U`~~~ /~(/'co~ EXECUTIVE SUMMARY: Roanoke County has executed a performance agreement with Lowe's to enable a retail store to be constructed on an approximate 22 acre tract of land in the Pinkazd Court area. Lowe's is progressing with its site development activities and building construction activities so that its new retail store may be occupied by September 1, 1999. This new store requires that Valley Avenue be reconstructed and a new traffic signal be installed at its intersection with U.S. Route 220 (Franklin Road). Roanoke County has sought to negotiate with representatives of Wachovia Bank N.A. to obtain a 0.046 acre tract of land for a southbound turn lane and a traffic signal pole/control cabinet location since July 1998, but we have been unable to reach an agreement. SUMMARY OF INFORMATION: The subject property is necessary for road and traffic signal improvements which will improve the traffic flow and safety for citizens, Lowe's employees, and suppliers seeking to enter and exit the new Lowe's store. This parcel of land is owned by Wachovia Bank N.A. and is more particularly described on the attached resolution. In an effort to reach a settlement with the owners, County staff met with representatives of Wachovia Bank and extended two written offers; the most recent for $16,910. The owners have not responded favorably to this offer. The performance agreement commits the County to have a traffic signal installed prior to Lowe's occupancy of the building. Consequently, staff recommends that the Boazd of Supervisors go forward with eminent domain proceedings to gain immediate right of entry for commencement of construction activities for the turn lane and traffic signal installation. i y V ~ Staff has obtained appraisal information from the Roanoke County Assessor which indicates that the market value of the 0.046 acre tract is $6 a front foot. Staff is not aware of any indication from Wachovia Bank that this price is acceptable. Wachovia Bank has stated that they have concerns about the effects of the traffic signal poles and cabinet on their property and the on-premises sign. Wachovia has also announced their intentions to close this branch and transfer its functions to other branches in the Roanoke Valley and to market and sell this branch site. FISCAL IMPACT: Roanoke County has appropriated $500,000 for the Lowe's retail store project. Funds for the acquisition of the turn lane are included within this amount. The Board should be aware of related court costs and any additional awards that could be assigned by the court. Funds for this purpose are available in the unappropriated fund balance. ALTERNATIVES: 1. Adopt the attached resolution authorizing the acquisition and immediate right of entry to the 0.046 acre parcel from Wachovia Bank N.A. 2. Continue to negotiate and offer Wachovia Bank a higher sum of money and/or other considerations. STAFF RECOMMENDATION Staff recommends that the Board adopt the attached resolution pursuant to Title 25, Sections 15.2- 1903, 15.2-1904 and 15.2-1905, and Sections 33.1-119 through 33.1-132, of the Code of Virginia (1950 as amended), to authorize the acquisition of, and immediate right of entry to, a 0.046-acre parcel of land in Roanoke County located at the intersection of U.S. Route 220 and Virginia State Route 862 (Valley Avenue), (a portion of Tax Map No. 77.20-1-40), from Wachovia Bank N.A. by eminent domain proceedings. Respectfully submitted: .. ~ ~a W . IC~v~I~ `ti'~,G~ Timoth W. Gubala, Director Department of Economic Development ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: Approved: C~~~ Elmer C. Hodge County Administrator No Yes Abs Harrison _ Johnson McNamara _ _ Minnix _ Nickens Attachment -! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGII~iIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 13, 1999 RESOLUTION PURSUANT TO TITLE 25, SECTIONS 15.2-1903, 15.2-1904 AND 15.2-1905, AND SECTIONS 33.1-119 THROUGH 33.1-132, OF THE CODE OF VII2GINIA (1950, AS AMENDED), TO AUTHORIZE THE ACQUISITION OF, AND IMMEDIATE RIGHT OF ENTRY TO, A 0.046-ACRE PARCEL OF LAND IN ROANOKE COUNTY LOCATED AT THE INTERSECTION OF U. S. ROUTE 220 AND VIRGINIA STATE ROUTE 862 (VALLEY AVENUE), (A PORTION OF TAX MAP NO. 77.20-1-40), FROM WACHOVIA BANK BY EMINENT DOMAIN PROCEEDINGS BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition of an approximate 0.046-acre parcel of real estate is necessary for public use in connection with road improvements and a traffic signal installation across the property of Wachovia Bank, at the intersection of Franklin Road (Route 220) and Valley Drive (State Route 862) and designated on the Roanoke County Land Records as Tax Map #77.20-1-40; and 2. That the project is necessary for the general health, safety and welfare of the public, and specifically is necessary for the construction of public road improvements. That acquisition of this 0.046-acre portion of real estate is necessary for the construction of a turn lane and the installation of traffic signalization equipment to improve the public access to and public safety of citizens utilizing Franklin Road (State Route 220) and Valley Drive (State Route 862). 4. That the real estate required for this project is a portion of the property of Wachovia Bank located at the intersection of Franklin Road (State Route 220) and Valley Drive (State Route 862) in the Cave Spring Magisterial District of the County of Roanoke, Virginia, and is more particularly described as follows: A 0.046 acre parcel of real estate to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present or future road improvements and traffic signal installation and other necessary or related structures, appurtenances and improvements, for road improvements together with the right of ingress and egress thereto from a public road, upon a tract or parcel of land conveyed to Wachovia Bank, by deed U:\WPDOCS\AGENDA\ECON\WACHOVIA.RES G-I dated ,and recorded in the Clerk's Office of the Circuit Court of Roano a ounty, irgima, in eed Book ,page ,and designated on the Roanoke County Land Records as Tax a~ p 1~0.~77.20-I=~- The location of said road improvements and traffic signal installation is shown stippled and designated as "Area = 0.046 Acre (Within Heavy Lines)" upon the plat entitled 'Plat of Survey of 0.046 Acre Parcel of the Wachovia Bank Property 'dated 29 October 1998, prepared by Anderson And Associates, Inc., attached hereto as Exhibit A and by reference incorporated herein. 5. That the fair market value of the road improvement and traffic signal installation, together with right of access, is $16,910.00. The sum of $16,910.00 has been offered, and is hereby re-offered, to the property owner for purchase of the above-described real estate by the Board of Supervisors of Roanoke County, Virginia. 6. That it is immediately necessary for the County to enter upon and take possession of such property and commence construction of said road improvements and traffic signal installation in order to ensure proper public access to and public safety of citizens utilizing Franklin Road and Valley Drive and to more adequately serve the needs of the citizens of Roanoke County, and to institute and conduct appropriate condemnation proceedings as to the above-described real estate as provided by law. 7. That a certified copy of this resolution, to be sent by certified mail to Wachovia Bank on or before April 16, 1999, shall constitute notice to said property owner of the offer to purchase as set forth above and the intent to enter upon and take possession of the subject easements to commence construction, as provided for in Sections 15.2-1903, 15.2-1904 and 15.2-1905, and Sections 33.1-119 through 33.1-132 of the Code of Virginia (1950, as amended). 8. That the Capital Fund is hereby designated as the fund from which the judgment of the court in the condemnation proceedings shall be paid to the property owner. 9. That the Board does hereby invoke all and singular the rights, privileges, and provisions as to the vesting of powers in the County under the Virginia General Condemnation Act (§25-46.1, et seq.), Sections 15.2-1904 and 15.2-1905, and Sections 33.1-119 through 33.1-132, of the Code of Virginia (1950, U:\WPDOCS\AGENDA\ECON\WACHOVIA.RES 2 ~.- f as amended), all as made and provided by law. 10. That the County Administrator, or an Assistant County Administrator, and the County Attorney are hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition through eminent domain proceedings, or otherwise. 11. That this resolution shall be effective on the date of its adoption and the property owner shall have thirty (30) days following the sending of notice, i.e. the certified mailing of this resolution as provided herein, within which to contest this taking and immediate right of entry as provided in Section 15.2-1905.C. of the Code of Virginia (1950, as amended). U:\WPDOCS\AGENDA\ECON\WACHOVIA.RES 3 :MAR-22-1999 09 58 Vir9~nio C00rdi Sf4te Nqp 83 °te S Pio,~e NG yste~ _ ~~ ~9 1 ~ ~ a D a~ 0 ~ Asphalt ~ ;Entrance Q ~~~ ~. N > ~ P.02 ~rI Line Table: NUMBER DIRECTION DISTANCE L1 5 1323'55" w 33.36' L2 S 6Z53'05" W 20.97' L3 N 2355'01 " E 49.33' L4 N 79' 17'25" E 5.06' ~ ~~~ o o,~opJr lhrG o ro Wachovia Bank c~ (Formerly Central Fidelity Bonk) ~ Asphalt D.B. 1298 Pg. 434 Tax Map No. 77.20-1-40 Area= 0.046 Acre (Within Heavy Lines Proposed R/W Existing Conc. -Curb & Gutter Asphalt _ F~lrv~ce . ~ N .19' N/F Leon Boro D.B. 427 Pg. 191; D.B. 414 Pg. 100 Tax Map No. 77.20- t -40.1 28'56" W 1e.4a' .-Roanoke r County _ _ L4 i aTie Line ~.r- _ ~_~- ._._ . s-~ ,. _. ----- -- --~--- --- ---- ~~ ~ Mon. ~ 7- ' ..__.._._..__-.._..._.___. __... _. ~-__....... ~ Original R/W Line Fnd Concrete Curb & Gutter Existing 15' Existing R/W S°niiory Sewer City O f N 21'54' 14" W, 138,07' (See Note ~4) Easement; To Monument Found D B 1 197 R o a n o k e Franklin Road (Variable R/W) PG. 1531 ~ Route 220 To Boones Mill -~--- To Route 419 -•- ,,, Edge of Pavement „~ ,,, ~~ 1. TH15 PROPERTY WAS SURVEYED WITHOUT. THE BENEFIT OF A TITLE REPORT. 2. THIS PROPERTY DOES NOT LIE WITHIN A 1'00 Y1rAR H.U.D. FL000 HAZARD 20NE. 3. REFERENCES: ROANOKE COUNTY TAX MAP No. 77.20-1-40; D.B. 1298, Pg. 434. 4. THE EXISTING RIGHT-OF--wAY SHOWN pN THIS PLAT IS TAKEN FROM A PLAT DATED OCTOBER 1 ], 1998, FOR PLAT OF SURVEY FOR CENTRAL FIDELITY BANK FOR FUTURE ROAD WIDENING, J08 No. 850, 6Y ROBERT S. LANG, RECORDED IN. P,B. 12, PG. 55. _i~ALTH O~ ,~SV~' !r r .~~ 3~ ~~ j ~~ ~`~ ~ JOHN R, CHRISTMAN 9 No. 1 14 0 50 100 lgND SUR~E~~4 SCALE 1N FEET //''''~~ ANDERSON En ineers BloekaEurp, v~ ~/ \~Q 9 Greensboro, NC \\Y// ANp Surveyors YIGC[atoWn, vA Planners Ricnmena, ~~ ASSOCIATES, Inc. Tri-Cities, TN 14675-RW ~ 990319.1608 ~ DICKERSO PLAT OF SURVEY OF 0.04fi ACRE PARCEL Of THE WACHOVIA BANK PROPERTY CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA DRAWN SCALE DATE DOCUMENT N0. KMJ AS SHOWN 29 OCT 98 14675-080 TOTAL P.02 f ACTION NUMBER ITEM NUMBER ~~' "'•3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 1999 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. LEAGUE OF OLDER AMERICANS -ADVISORY COUNCIL The one-year term of Thelma Ihrig expired March 31, 1999. 2. ROANOKE VALLEY GREENWAY COMMISSION The three-year term of Donald Witt will expire April 8, 1999. 3. COMMISSION FOR SENIOR AND PHYSICALLY CHALLENGED CITIZENS Wilton B. "Webb" Johnson recently passed away. While Mr. Johnson lived in the Cave Spring Magisterial District, he was appointed by Supervisor Bob Johnson to represent the Hollins Magisterial District. There is no set term for this appointment. SUBMITTED BY: Mary H. Allen, CMC/AAE Clerk to the Board APPROVED B ~~~`, Elmer C. Hodge County Administrator 1 f .. ACTION /-~ / ..3 ------------------- VOTE No. Yes Abs Approved () Motion by: Harrison _ Denied () Johnson _ _ Received () McNamara- _ Referred () Minnix _ _ _ To () Nickens 2 f -~~~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 1999 RESOLUTION 041399-10 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 13, 1999, designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes -March 9, 1999 2. Acceptance of donation of a sanitary sewer easement from Richfield Retirement Community to the Board of Supervisors in connection with the R+ L Carriers project. 3. Acceptance of water and sanitary sewer facilities serving Plantation Oaks Subdivision. 4. Acceptance of water and sanitary sewer facilities serving Triple Crown Estates, Section II. 5. Acceptance of water and sanitary sewer facilities serving Peters Creek Apartments, Phase 2. 6. Request to take the necessary steps to transfer Glenmary Drive, Frontage Road F-067, considered part of the Interstate System to the Virginia Department of Transportation Secondary Road System. 7. Request from Schools to appropriate $3,321.52 to the instructional program for use in the dual enrollment program with Virginia Western 1 Community College. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Gary Robertson, Director, Utility John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney Lorraine S. Lange, Associate Director of Instruction Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board 2 a ~ March 9, 1999 153 \'~ Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 March 9, 1999 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of March, 1999. N RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Joseph McNamara, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: Supervisor Fenton F. "Spike" Harrison STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by Gardner W. Smith, Deputy Assistant for Citizens Services. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF } March 9, 1999 ~ c~ 1999-2005 plan. The program is updated annually. As part of the .program, the Transportation Board conducts public hearings in each of the nine construction districts in the state to receive input. The public hearing will be held March 23, 1999 at the Salem Civic Center. Mr. Covey explained that there are eight budgeted projects in the six-year improvement program. They are: Interstate 73, widening of Interstate 81, preliminary engineering for Route 11/460 (West Main Street), reconstruction of 1.3 miles of Route 220 S, bridge replacement on Route 220 S, Route 221 (Brambleton Avenue), Route 311 (Catawba Valley Drive), and Route 419 (Electric Road). Additionally, Roanoke County is requesting five roads to be considered for inclusion in the interstate and primary six-year plan. They are Route 11 (Williamson Road), Route 115 (Plantation Road), Route 220 S from Route 419 to Buck Mountain Road, Route 116 (Jae Valley Road) bridge, and intersection improvements at Route 311 (Catawba Valley Road). Mr. Covey recommended that the Board adopt the prioritized list of projects to be presented at the public hearing on March 23, 1999. There was a discussion on the proposed traffic light at the Hidden Valley intersection on Route 419 and on the School Board surplusing the property for use by VDOT at the school. Mr. Covey said that Hidden Valley does not yet meet the criteria for a traffic light. Supervisor Johnson asked Mr. Covey to work with the School Board on these issues. Supervisor McNamara explained that he felt that the General Assembly should listen to the Board of Supervisors' recommendations regarding the corridor for March 9, 1999 157 facilities and potential utility crossings. • Route 11/460 (West Main Street) -Roanoke County is pleased this section of road made the Commonwealth's Transportation Board six- year Improvement Program and we continue to support the funding necessary to complete this necessary widening. The commercial and residential development projected to occur within this area will place additional demands on the road system that is currently providing an inadequate service level. Current traffic counts for this section show approximately 15,000 vehicles per day. • Route 220 S (Bridge Replacement) -Roanoke County is supportive of this project and look forward to its completion. Current traffic counts for this section show approximately 20,000 vehicles per day. Route 221 (Bent Mountain Road) -Roanoke County is requesting continued allocation of funds for this 2.3-mile road project. The residential development projected to occur within this area will place additional demands on the road system that is currently providing an inadequate service level. Current traffic counts for this section show approximately 12,000 vehicles per day. Route 311 (Catawba Valley Road) -Intersection Improvements, are scheduled to begin sometime this year at the overlook Rte 864 in conjunction with National Park Service. 2. That the following projects identified as "Projects Not on Plan" have been identified by the Board of Supervisors as extremely important to the growth of Roanoke County or for safety improvements and are requested to be included in the VDOT Six Year Improvements Program for the 1999-05 Fiscal Year. They are listed in priority order. 1. Route 11 (Williamson Road) Need: Now that Route 11 has been widened from Plantation Road (Rte. 115) to Hollins College, there remains one section of three lane road from Peters Creek Road (Rte. 117) to the Roanoke City Limits. Additionally, the existing bridge over Carvins Creek does not meet current standards, and the alignment of Florist Road with Route 11 creates additional congestion and safety concerns. The existing section of road, 1.52 miles, is currently athree-lane with the center lane used for turning movements. Ninety percent of the tracts adjacent to Williamson Road are developed for commercial use. March 9, 1999 167 2. That the Board of Supervisors hereby requests that the Commission on Local Government review the Agreement pursuant to Section 15.2-3400 of the 1950 Code of Virginia, as amended; and 3. That the County Administrator is hereby directed to refer the Agreement, together with all necessary data and materials, to the Commission and to take all other actions as may be required to accomplish the Commission's review of the Agreement; and 4. That the Board of Supervisors hereby designates Paul M. Mahoney, County Attorney, as its contact person for communications with the Commission regarding the review of the Agreement; and 5. That it is in the intention of the Board of Supervisors, subsequent to the Commission's review, to readopt the Agreement and thereafter to petition the Circuit Court of Roanoke County to affirm and validate the Agreement and to give it full force and effect. On motion of Supervisor Nickens to adopt the resolution and submit agreement to Commission on Local Government, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison IN RE: FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing the conveyance of a 37.86 acre parcel of real estate located in the City of Salem known as the Lloyd property. (Paul Mahoney, County Attorney) Mr. Mahoney advised that the Board had previously declared this property to be surplus and available for sale to the public. The County has received an offer to purchase the 37.86 acre parcel of real estate. He explained that a public notice advertising for bids on the sale of this property will be published in The Roanoke Times on Sunday, March 13, 1999, and the adjoining property owners will be notified. He pointed out that the property is currently zoned for multi-family and there are some questions March 9, 1999 169 County funded the reconstruction of Garman Road to align with the intersection of Route 11/460 and Allegheny Drive to improve the existing drainage situation along Garman Road and provide improved access to Kroger's new Vehicle Maintenance Facility. Roanoke County agreed as part of the Performance Agreement that when the new road was constructed, the old right-of-way would be vacated in order to remove encumbrances on the Kroger property. Supervisor Johnson moved to approve the first reading and set the second reading and public hearing for March 23, 1999. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison 3. First reading of ordinance to vacate as public rights-of-way Washington Road recorded in Plat Book 1. page 363, Pinkard Court Subdivision in the Cave Spring Magisterial District. (Arnold Covey, Director of Community Development] Mr. Covey advised that Lowe's Corporation is requesting that the Board vacate Washington Road as public right-of-way so that they may move forward with the development plans for the Pinkard Court Subdivision. On February 10, 1998, the Board vacated all the public right-of-ways and alleys except Washington Road, portions of View ~ ~ March 9, 1999 ~ 71 Supervisor Nickens moved to approve the first reading and set the second reading and public hearing for March 23, 1999. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison 5. First reading of ordinance authorizing construction of and financing for a Local Public Works Improvement Project -Little Brushv Mountain Water Project (Gary Robertson, Utility Director] Mr. Robertson reported that the Board previously approved this project on October 14, 1997 with a requirement that a minimum of 40 property owners commit to the project. The project has not been constructed because the minimum participation level had not been met. Staff continued to work with property owners trying to provide an alternative such as reducing the scope of the project. Mr. Robertson explained that in 1996, staff had applied to the State of Virginia for a low interest loan to assist in the construction of this project. The project met the requirements for the loan, but the project ranking was below the cutoff for available funds. In December 1998, staff was notified that funding for this project was now available. The loan from the Drinking Water State Revolving Fund Program has an interest rate of 3% and can be financed for 20 years. This financing would be passed on to participating ;~ 1 March 9, 1999 175 of a permit and other conditions, will not interfere with other public services and is acceptable to the Roanoke County Utility Department. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on February 23, 1999; and a second reading was held on March 9, 1999. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be released are hereby made available for other public uses by conveyance to the Commonwealth of Virginia for acceptance of Belmont Court into the state secondary road system by the Virginia Department of Transportation (VDOT). 3. That quit-claim and release of the water line easement within the boundaries of Belmont Court and located between Lot 1, Block 1, Section 2, and Lots 12 and 13, Block 1, Section 2, of Triple Crown Estates, to the Commonwealth of Virginia, is hereby authorized subject to the following conditions: a. VDOT issuance of a permit for the water lines or facilities. b. The facilities located within the 50-foot right-of-way, between Lot 1, Block 1, Section 2, and Lots 12 and 13, Block 1, Section 2, of Triple Crown Estates, may continue to occupy the street or highway in the existing condition and location. c. The release would be for so long as the subject section of Belmont Court is used as part of the public street or highway system. 4. That the subject easement is not vacated hereby and shall revert to the County in the event of abandonment of the street or highway. 5. That the County Administrator or an Assistant County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison March 9, 1999 177 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 9, 1999, designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items through 7, inclusive, as follows: 1. Approval of Minutes -February 9, 1999 2. Acceptance of water and sanitary sewer facilities serving Canterbury Park, Section II. 3. Acceptance of donation of drainage easements to the Board of Supervisors in connection with the development of Edgemont of Vinton, Section 2, located in the Vinton Magisterial District. 4. Resolution requesting that the Virginia Department of Transportation add into the secondary system of state highways a new portion of Route 929 (Garman Road) and abandon a portion of Route 929 (Garman Road) which no longer serves the public need. 5. Donation of a 20 foot drainage easement and a new variable width drainage easement in Orchard Park, Section 2, by F & W Community Development Corporation. 6. Acceptance of water and sanitary sewer facilities serving Summerfield, Section 7. 7. Request for approval of a Comprehensive Stormwater Detention Agreement with the Virginia Department of Transportation. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison RESOLUTION 030999-8.c TO REQUEST THAT THE VIRGINIA DEPARTMENT OF TRANSPORTATION ADD INTO THE SECONDARY SYSTEM OF STATE HIGHWAYS A NEW PORTION OF ROUTE 929 March 9, 1999 1,79 NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That, on behalf of the Board of Supervisors, the County Administrator is hereby authorized to execute a Comprehensive Storm Water Detention Agreement with the Commonwealth of Virginia, Department of Transportation, for the purpose of securing the acceptance of subdivision streets into the state secondary system, in accordance with the Virginia Department of Transportation Subdivision Street Requirements, which shall be on a form approved by the County Attorney. The execution of a Comprehensive Storm Water Detention Agreement will function as a county-wide agreement, and eliminate the need for subsequent, individual subdivision agreements. 2. That this resolution shall be effective from and after the date of its adoption. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison IN RE: REQUESTS FOR WORK SESSIONS The work session on the widening of Interstate 81 was moved to April 13, 1999. IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS 1. Nancy Hughes, 2506 Sharmar spoke on the need for a traffic signal at Hidden Valley Middle School and advised that they had met 6 of 11 warrants required by VDOT for the signal. IN RE: REPORTS March 9, 1999 181 Supervisor Nickens: (1) He announced that there would be a Board meeting with Congressman Goodlatte on August 10 and asked Mr. Hodge to brief the Congressman on the possible closing of the Vinton Post Office. He reported that letters have been received advising that there are no plans to vacate the post office. Supervisor Johnson: (1) He explained that he inquired whether members of the Airport Commission could be compensated but was informed by their legal counsel that compensation was not included in the General Assembly legislation establishing the commission. He asked Mr. Mahoney to meet with the Airport counsel to look at the possibility of establishing compensation for the commission members. IN RE: EXECUTIVE SESSION At 4:45 p.m., Supervisor Johnson moved to go into Executive Session following the work session pursuant to the Code of Virginia Section 2.1-344 A 2.1-344 A (3) acquisition of real estate for public purposes, Salem Office Supply and access road to Woods End school site, and 2.1-344 A (3) disposition of publicly held real estate -well lot. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison IN RE: WORK SESSIONS March 9, 1999 103 Works Improvement Project, Mountain Heights Water Project (Paul Mahoney, County Attorney. 0-030999-9 This item was discussed in work session. Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison ORDINANCE 030999-9 AMENDING ORDINANCE 090997-5 AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, MOUNTAIN HEIGHTS WATER PROJECT WHEREAS, by Ordinance 090997-5 adopted on September 9, 1997, the Board of Supervisors authorized the creation of and financing for a local public works improvement project, namely Mountain Heights Water Project; and WHEREAS, certain terms and conditions were imposed by this ordinance upon property owners in the Project Service Area wishing to participate in this project, one of which was that they elect to participate on or before December 9, 1997; and WHEREAS, the Board desires to expand those terms and conditions to include new property owners in the Project Service Area who acquired their property after the December 9, 1997 deadline stated in Ordinance 090997-5; and WHEREAS, the first reading of this ordinance was held on February 23, 1999; the second reading was held on March 9, 1999. BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That Ordinance 090997-5 authorizing the creation of and financing for the Mountain Heights Water Project be amended to provide that new property owners in the Project Service Area may apply and receive the benefits provided in Ordinance 090997-5 provided the new property owners apply with the Utility Director within three (3) months of their acquisition of the property. 2. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved the by the County Attorney. March 9, 1999 185 AYES: Supervisors McNamara, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison RESOLUTION 030999-10 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison IN RE: ADJOURNMENT At 7:37 p.m., Chairman Johnson adjourned the meeting. Submitted by, Mary H. Allen, CMC/AAE Clerk to the Board Approved by, Bob L. Johnson Chairman w A-041399-10 . a ACTION NO. ITEM NO. ~" ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri113,1999 AGENDA ITEM: ACCEPTANCE OF DONATION OF A SANITARY SEWER EASEMENT FROM RICHFIELD RETIREMENT COMMUNITY TO THE BOARD OF SUPERVISORS IN CONNECTION WITH THE R. L. CARRIERS PROJECT COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the acceptance of the following sanitary sewer easement in the Catawba Magisterial District conveyed to the Board of Supervisors of Roanoke County, Virginia, said easement being a new easement necessary in connection with the R. L. Carriers Project. a) Donation of a sanitary sewer easement, fifteen feet (15') in width, from Richfield Retirement Community (Tax Map No. 55.09-1-19), as shown on a plat prepared by T. P. Parker & Son, dated March 10, 1999, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of this easement. y submitted, '` ~~'~~~ . Paul M. Mahoney County Attorney ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: H. Odell Minnix to approve cc: File Arnold Covey, Director, Community Development Gary Robertson, Director, Utility John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney G:\ATTORNEY~V LHW GENDA\CGNSENTUtICHFIEL. RPT VOTE No Yes Abs Johnson _ x Harrison _ x _ McNamara- x Minnix _ x _ Nickens _ x APR-06-1999 13:35 FR9M:RICHFIELD RET CTR 540-380-351C! TC:703 77c r'~89 PAraE:2~6 . -~ ~ Pv \~0 J~ I I /' ~ ~ / .~~~ `~k ~pQG. ~ ~~ ~ ~~ ~ T o~ ~Q~ ~' ~ ~~ 1 J~ o~ / / ! VDOT I MON.- 3 ~ ~ ~o ~~11w~ ~ 7~''~ 1 ~ ~~ ~ ~~ ~ / ~/ ~ ~ / /,,~ ~ ~"~ ~ ~~J Ik ~~ LOT 2A SHAMROCK INDUSTRIAL PARK / PROPERTY Of PLANTATION ~ KANIER ~~ TAX PARCEL 5.5.0-Ot-20.1 N55'18 f 4 "E NEW f 5' PU@UC Sl1 NI TAR Y SEWFR .~t•o. R 7 -Z N 0 2-3 S 10' ~4 E 1 ~_s s a 4-f N 14'4 Jr w f o4 ,ter .~/ ~ '/ . ~ r~ ~ /~ ~/ / EYI$T.- /~ ~~ / ~o o~suM / / ~ ~ EASEUIDiT ~ f ~~ ~! ~~ / rMo ,d s~wr~wv e~ EJ~p1ENT r ~ EIOSTil10 ~d auauc uriuTV EAST ~ 0031M0 ZO iANTAR1f tIE~ EASFy1E1fT ~~ ~~ / NEw 1s' sANrrARr s ~~ ~ oMr ttPU~rc) eouNO® er cdr~Na~s ~-4-r /i '~ ~/ ,' ~/ OAST. SANIT/WY ~MBN MMM~.F ~, ~ / I /i / ~/ ~j J ~, /~~ PRO~ERTr a~ ~ ~ RIcHFtELO RfnRauEHr oauMUNlrr TAX PARCEL 55~ o9-ot - ~ v T'S 1~ r FIN T. PARKER ~~//No. 14760 / EASEMENT PLAT FOR /f~~ ~ R.L.R. lNVL~SlI~I'ENTS, L.L.C. L++e ,fa~s~'~ SHOWING NEW 15' PUBLIC SANITARY SEWER EASEMENT BEING GRANTED BY RICHFIELD RETIREMENT COMMUNITY SITUATE DAUGHERTY ROAD - ROANOKE COUNTY VIRGINIA TAX NO- ss.r ~-m-n_ N,B. ~-~0 DRAW~L_J1dS CALC.~S CHK'D~_ CLOSED: TPP&S "~~ CNO~NEE/~S SURVEYORS P~.ANNERS T. P. PARKER do 81!! Bouie~ard Post Oftica Boz 39 8aiem, Ylr~lnie 24163 SaN SCALE: 1 "=_ i5n' pATE;fin 61Af2_ 1999 Yi A 8A. t ~'S1 ~• A-041399-10. b ACTION # ITEM NUMBER-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 1999 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Plantation Oaks Subdivision COUNTY ADMINISTRATOR'S COMMENTS: G~~~A /] ~~,/f.,,~,9-t~ ~UMMARY OF INFORMATION: The Developers of Plantation Oaks Subdivision, Oaks Development Corporation, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Balzer & Associates entitled Plantation Oaks, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $55,000 and $59,000 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Plantation Oaks subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. _L - 3 SUBMITTED BY: Gary Roberts , P.E. Utility Directo ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: APPROVED: ~~L~ Elmer C. Hodge County Administrator Motion by: H. Odell Minnix to approve File Arnold Covey, Director, Community Development Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney VOTE No Yes Abs Johnson - x - Harrison - x McNamara- x Minnix - x Nickens - x -L- THIS CHATTEL DEED, made this 22 day of June , 19 98 , by and between: Oaks Development Corporation , a Virginia ccirporation, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: Page 1 of 4 ____~ ~~ As shown on the plan entitled Plantation Oaks ,made by Balzer & Associates and on file in the Roanoke County Engineering Department. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19 Page 2 of 4 _~. -~ WITNESS THE FOLLOWING signatures and seals: Developer: By: As: State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: ,day of ~ ~t•"~-~ 19 ~~ , By: 1'~.:'~1C:~~~~C~t`r ~JC7~ ~ ~"~'l its ~~„t"_f t~ `,~.~.^~:~.~Z Duly authorized officer Title on behalf of Oaks Development Corporations My Commission expires: ~f``",1`~`~ t~-•~-rl ~ ~ ! ~ C-~ C~ C.~ Page 3 of 4 .' "' Approved as to form: County Attorney Board of Supervisors of Roanoke County, Virginia By: (SEAL) Elmer C. Hodge County Administrator State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of 19 , by Elmer C. 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ROANOKE COUNTY ACCEPTANCE OF WATER & SHWER FACILITIES UTILITY SERVING PLANTATION OAKS SUBDIVISION DEPARTMENT ACTION ~ A-041399-10. c ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 1999 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Triple Crown Estates, Section II COUNTY ADMINISTRATOR'S COMMENTS: ,~ ur~+uwv~ SUMMARY OF INFORMATION: The Developers of Triple Crown Estates, Section II, C & D Builders, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. -The water and sewer facilities are installed, as shown on plans dated December 7, 1994, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $24,000 and $28,300 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Triple Crown Estates, Section II subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. .~.-_ ~, SUBMITTED BY: Gary Robertson, .E. Utility Director APPROVED: ~~~ /~' Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x _ Denied () Harrison _ x Received () McNamara- x _ Referred () Minnix _ x To () Nickens _ x cc: File Arnold Covey, Director, Community Development Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney S RETURN TO: ROANOKE COUNTY ATTORNEY'S OFFICE THIS CHATTEL DEED, made this 1 lth day of January , 19 99 , by and between: C & D Builders. Inc. , a Vir ig nia corporation, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same maybe located, all of which is more particularly shown, described and designated as follows, to wit: Page 1 of 4 ~ ~~ As shown on the plan entitled Triple Crown Estates, Section II made December 7 1994 and on file in the Roanoke County Engineering Department. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19 Page 2 of 4 -y Developer: By: As: WITNESS THE FOLLOWING signatures and seals: C & D Builders. Inc. Title State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: ~~ 7 /= ,day of ~~'~ 19 , By: ~~'V (~ J ~ ~ CP_ l_ (.( ~1 CY 1 ~~ Its ~~ ~? S ~ C~ ~.G~ -~ Duly authorized officer Title on behalf of C & D Builders Inc. Lr~ .i~ ~~~? 2 ' Notary Publia% --y My Commission expires: ~~'` ~~~ ~~ ~ ~ ~~ ~ Page 3 of 4 -,~.. `/ Approved as to form: Board of Supervisors of Roanoke County, Virginia By: (SEAL) County Attorney Elmer C. Hodge County Administrator State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 4 of 4 ~= H NORTH { 9S0 1pPGORAPHV FOR E%ISTINO CRADE PROFILE SHO'AN TAKEN FROM A \ TOPOGRAPHIC SUP. VEf FCIR RCE4NOFE VAIIEY S.P.C A., iNC. DATED FEfiRUARi 13, 1987 67 JACK f,. 6ES5, C.LS. \ \ \ - '. .\ ~\` Ss' ~ Nrt+t` ~ T- R -•~ ~ ~ ca . I.Y DP A ~ ~:: c~ t ~\/\~~.lh~rsµPQ ~i ~::1~r..: ,KAY . D(PIt1i,GE rM15N GRADE \\ cGNTauR I7rR) RE~O'h PLU4 ANO RPONOE NCW SS.C • .I T N~AU, 6E 1..-- YA ip+CO gELVONTY D I' SSn I..9O 6B DERB .....`.- ~r l ~ ,ter ,,; _` , \ ~ ` ~ ~ [nsr to-Erv-s ~ ^``~- 7~` \ \ ElaSr. wv0~.6 ]!30.22 // \ ~ ~ REw WV. N .93200 Y'. \ ~ ~ \ \ .~/ ~/ c~K] x // ( Nin ~ sgao ~ ; A i ~ ~ _ ~ s Evsr Is' o.c \ ~ zWI I 2 ~_ ~ ~ ro rfTEER \` / / STA wJO, 0'M' ~/ 8 CY CLASS II \ \\ ~,r Y - +' ttiC RIP-RAP \ / ~. /~' ca . iar oP ~J9 /]-9 SS.1 ~. / . - "~~ ~ ~ //~ CYiSiw4 :]' ]AM1ARr cf x[A L// / ~ ~ 100 /r~1• ANO ORAxUGE EASFYCAT '~ / ,'! ~/ _ ~. .., A.R Is. Rc ul REUAININi. PROPERT~ '""'~ -" ~ ~E SHEET g 4 C & D BUILDtf~2 ~, A / / ~ Ensr lil-.i ?s-v~c!~7 1!`S'8 2? 7 AC.t - C. c T 2U' L l` S S • 0] x A ' 0 RC R l. i! a ET W vRIINE L~O PCYJK _AI!r~^I ~ "•CO / EASE EYt agt ub • RE-EAY urvE '~, ()~ ` [ ~j~ LOT 13 ~ ' [ ('~ 's• ,, .u __ i.~ ~ r /~ ~^U ~ pa( I ~ m,.,,~~ ~ ~ ~ k LOT. .E ' ; / ~ LOT 12 LO 11 !flu:, cn : !.r p.~ ` o~o eo <zs. -~' -'~ \ ~~d / `.. 9.-8- S.S. L $ APRAWI. tQ)APON/ B! ~ 1'll \ t{~ b - 4.97 SC d~ Gi Ew.i.'~G °•( I I L~ SCA OFO71, \ \ '~P~ ,}/ ~/~ b ~ ~14• WAIFR;:NE BI lt' _ +• RVC • ~ ~ /I :, ~ v I LOT IG ca.l.rar ~ _ ``j4a*'-~~.oeo z5 -' C~ ~ - ' c ' ~-~FmSi. z~ ' Li IT j 'ge ~' \\. A - ! ~ ^L i SAN SERER k / _....95'.s~I ............ ............. IG+ ~~r('~,~. oRUa.cE ESUT~SEf SF+EETO I ~n ~ ~ . f -(- ~... fOR BELMDtI :~ \ ~ ~ ~ ~ NEw IS' RAN I I 7; __ PLAN k PROFlLE~ 3€ \ /~ 'r ~ 'Sy AER ESMT. , ~ - S ~ I 4 1 ' i , ~_- ~. ~~ EnSi SXU ~ - ~ .-^y C! ( ~ y!/T'~ ~ r ~ . ~ ~ T ~ -A55 E e aKER~o B,I-(~ zi •~~~~ W~ ~ f w a' Si.D E r r \, I ( ` 9> ~ ~ ~`~ '/' 3 - NE 1, ' EASE / ! ~ (Tya)~ ~ ~ l ( ~ S\\ ~ ~ y i ~,Yf l _-_ M ,~% ENT \ ! ' \ \ .96D . CI?7 6 \l ` ~•i / LOT t ! LOT 3 J ;+~r Luz 3 ~_ „T _ LpT 4 ! ../~ ~ 595-. .~ / ` .~ ROANOKE COUNTY UTILITY DEPAR T1tifENT TRIPLE CROWN ESTATES SECTION 2 SANITARY SEWER & DRAINAGE EASEMENT aJ. ~, A-041399-10. d ACTION # ITEM NUMBER ~ 'S ~R MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE ZGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER A-041399-10. d ACTION # ITEM NUMBER -~ ' s AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 1999 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Peters Creek Apartments, Phase 2 COUNTY ADMINISTRATOR'S COMMENTS: ,~.,.--v--~ ~r~' SUMMARY OF INFORMATION: The Developers of Peters Creek Apartments, Phase 2, Peters Creek II Associates, L.P., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the Peters Creek Apartments, Phase 2 along with all necessary easements. The water and sewer facilities are installed, as shown on plans entitled Peters Creek Apartments, Phase II, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $6,000 and $17,100 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Peters Creek Apartments, Phase II along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: Gary Robertson, P.E. Utility Director APPROVED: ~~ Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x _ Denied () Harrison _ x _ Received () McNamara- x _ Referred () Minnix _ x _ To () Nickens _ x cc: File Arnold Covey, Director, Community Development Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney ~' S RETURN TO: ROANOKE COUNTY ATTORNEY'S OFFICE THIS CHATTEL DEED, made this 3rd day of February-, 19 99 , by and between: Peters Creek II Associates. L.P. , a Virginia Limited Partnership, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WITNESSETH: THAT FOR AND INCONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same maybe located, all of which is more particularly shown, described and designated as follows, to wit: Page 1 of 4 S5 As shown on the plan entitled Peters Creek Apartments, Phase II made (Datel and on file in the Roanoke County Engineering Department. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19 Page 2 of 4 _~"-~!~ WITNESS THE FOLLOWING signatures and seals: Developer: By: As: Title State of: ~1f'G%n/r/4 y/City of: /~ ! C~-(d~lG'.h1D , to wit: The foregoing instrument was acknowledged before me this: o~JhoL ,day of ~c;~/z~ 19 ~, By: ~~reyAE~- L~!`~e ~A~A~A, /}s ~~sip~7' ~~-~s- t~R~~ ~~.'y~zc?G~.~vr- ~~'r~, r4s ~ti~~ ~~ Duly authorized officer (typed name) Title on behalf of Peters Creek II Associates. L.P. Notary PubliL - ~ -,,,~ ~:,~:~,.,:.al~t ~--~ ilctabsr 3~t, 2'31 My Commission expires: Page 3 of 4 • - . _.1.~ Approved as to form: Board of Supervisors of Roanoke County, Virginia By: (SEAL) County Attorney Elmer C. Hodge County Administrator State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 4 of 4 r" >~ ~t } ..L' S NOR TIC TMPE A I R04Nd1E ICOUNiV SCNOOI BOARD I A Inn nr. ~ !,. 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THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 13TH DAY OF APRIL, 1999, ADOPTED THE FOLLOWING: RESOLUTION 041399-10.e REQUESTING THE COMMONWEALTH TRANSPORTATION BOARD TO TAKE THE NECESSARY STEPS TO TRANSFER GLENMARY DRIVE, F-067, FROM THE INTERSTATE SYSTEM TO THE SECONDARY SYSTEM WHEREAS, the highway described below is part of the Interstate System of State Highways; and WHEREAS, this Board believes that this facility complies with the criteria of the Commonwealth Transportation Board for transfer from the interstate system of state highways to the secondary system of state highways; and WHEREAS, a transfer of this facility to the secondary system of state highways is desired to allow Roanoke County the flexibility of improving this road through the secondary road funds, industrial access funds and/or the revenue sharing program. NOW, THEREFORE, BE IT RESOLVED, that this Board hereby requests the Commonwealth Transportation Board to take the necessary steps to transfer all of Glenmary Drive, F-067, from the intersection of Dow Hollow Road (SR647) to a dead end, a length of 0.82 miles to the secondary system of state highways, pursuant to Section 33.1-53, Code of Virginia; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation ACTION # ITEM NUMBER ~ ~° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 1999 AGENDA ITEM: Adoption of a resolution requesting the Commonwealth Transportation Board to take the necessary steps to transfer Glenmary Drive, Frontage Road F-067, considered part of the Interstate System, to the Secondary Road System. COUNTY ADMINISTRATOR'S COMMENTS: ® r~y~ ~~ ~'~ BACKGROUND: In accordance with the requirements of the Virginia Department of Transportation (VDOT), the Board of Supervisors is requested to adopt a resolution requesting the Commonwealth Transportation Board to transfer Glenmary Drive an interstate frontage road to the secondary road system, pursuant to Section 33.1-53, Code of Virginia. SUMMARY OF INFORMATION: In November of 1997, Roanoke County purchased 456.6-acre tract of land, known as the Glenmary site, in the western part of the County for economic development purposes. The access to this property is Glenmary Drive, a frontage road (interstate system), with atwo-lane section of road with several sharp horizontal and vertical curves. According to the traffic analysis conducted by Hayes, Seay, Mattern, and Mattern, Inc. (HSMM), the road will need to be entirely re-built to support and handle the ultimate development of this site. Since Glenmary Drive is a frontage road, only interstate funds can be used for reconstruction. The State's current plan of widening Interstate 81 coupled with the uncertainty of Interstate 73 and the Trans-Continental Roadway, funds for any improvements to Glenmary Drive is unlikely. Converting Glenmary Drive to a secondary route will allow the County flexibility of using industrial access funds, revenue sharing funds and/or secondary funds. _.L. - c'o ALTERNATIVES AND IMPACTS: Requesting a transfer of a road from the interstate system to the secondary system involves no expenditures of County funds. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve a resolution requesting the Commonwealth Transportation Board to take the necessary steps to transfer Glenmary Drive, Frontage Road F-067, from Interstate System, to the Secondary Road System. SUBMITTED BY: ~~~ Tim Gubala, Director of Economic Development APPROVED BY: ~~~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved () Motion by: Johnson Denied () Harrison Received () McNamara- _ Referred () Minnix _ _ _ To () Nickens _ _ _ cc: File 2 ,.,.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 1999 RESOLUTION REQUESTING THE COMMONWEALTH TRANSPORTATION BOARD TO TAKE THE NECESSARY STEPS TO TRANSFER GLENMARY DRIVE, F-067, FROM THE INTERSTATE SYSTEM TO THE SECONDARY SYSTEM. WHEREAS, the highway described below is part of the Interstate System of State Highways; and WHEREAS, this Board believes that this facility complies with the criteria of the Commonwealth Transportation Board for transfer from the interstate system of state highways to the secondary system of state highways; and WHEREAS, a transfer of this facility to the secondary system of state highways is desired to allow Roanoke County the flexibility of improving this road through the secondary road funds, industrial access funds and/or the revenue sharing program. NOW, THEREFORE, BE IT RESOLVED, this Board hereby requests the Commonwealth Transportation Board to take the necessary steps to transfer all of Glenmary Drive, F-067, from the intersection of Dow Hollow Road (SR647) to a dead end, a length of 0.82 miles to the secondary system of state highways, pursuant to Section 33.1-53, Code of Virginia, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. ACTION # A-041399-10.f ITEM NUMBER ~- MEETING DATE : April 13, 1999 AGENDA ITEM: Request for additional appropriation from Board of Supervisors COUNTY ADMINISTRATOR'S COMMENTS : ~~~`~,~ ~~,~yy~,l BACKGROUND: Roanoke County Schools and Virginia Western Community College have an agreement whereby the college provides college level courses in English, US History, and certain vocational subjects. These courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses; therefore, there is a request for these additional funds to be appropriated for inservice and materials that will be used in the program. SUMMARY OF INFORMATION: Roanoke County Schools collected $13,500.00 tuition from 306 students. VWCC will reimburse Roanoke County Schools $34,075.77 for services rendered (teachers, administrating expenses, rooms, utilities, and maintenance). Roanoke County Schools owes VWCC $44,254.25 for tuition and technology fees and college service fees. The difference between what was collected and what was spent is $3,321.52. FISCAL IMPACT: Roanoke County Schools requests that $3,321 for use in the dual enrollment program. STAFF RECOMMENDATION: Staff recommends 52 be appropriated to the instructional program ' ~~~~ ti~ ~_ ~C;~ Lorraine S. Lange Elmer C. Hodge Associate Director of Instruction County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File Motion by: H. Odell Minnix to approve Lorraine S. Lange, Associate Director of Instruction Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board VOTE No Yes Abs Johnson _ x Harrison _ x _ McNamara_ x _ Minnix _ x _ Nickens x d~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 13TH DAY OF APRIL, 1999, ADOPTED THE FOLLOWING: RESOLUTION 041399-10.a REQUESTING ACCEPTANCE OF A PORTION OF BLOOMFIELD AVENUE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision treet Requirements} and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson Nays: None Absent: None A Copy Teste: ~. Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation „~ 'ti vi . _ . _ M 7 r1 LJr ~?_ 4.37_ 'B25 a~ ~~+% ,~ ~OF,p9 ~ ~ 2540 X5.34. 3a J~2535 ,~,3~1 .9~~0p ,~6~~~ s; ~ 1822 31A ~ ~'"f .^~ c+~ 9 11 lE ~ 31 • ~- •' 2529 'L5 3 "~` t7 118 ~~ `~~ 1`~g. %j , C 1, 16 ~tS 2i0~ ~} ., i no 1828 30 253'4 J~ 3+. e~ 2A sy 7~, ~ ~ ~ ~~ ' ry h g - r J 2523 ~ 72 n 30 . o' ~ ~ o ~ h ~~ °, ~ o-~ 2526 ~ ~~ 'p 1962 ~ n' <a ~,. 6, ~ cr 2 'v' B 7834 a2 29 ,~ ~' ~~„+ 1~ ~^ ~ 29. ~ti~~ 22 8'>s. 7 9 ~$, °~ o ~ 0 2517 2 a Summerfield, Section 7 d8 `~ 8X 10 .o ~ 5 32.5 AR 22 ~ 21 ~Jga >>g8 10 10 ~14 ~ 1 8 I 9 2537 ^,y`' 6p,~8 ~ ~ 2577 -- '~ I '~ 0 2a 11 ~ ~ I" p ~54e 6'~ ~ ~ ~ ~l ti~ o ~ ,~ . ' ~ ~ ~¢ ss ~r~$B '9s 28e7 20 ~ 11 N o ~ zs.oo 100.9 ,~ o 0 ,~. ,}J ~°~ S- 4 2571 a ~ , `? 2538 9g 2505 ~ ° ~ Q o 16 a ff~ 21 bl. Jz 19.55 68.94 35 ` 12e.oo Summerfield, Section 5 ~~h 2528 ,¢ ~ • o; ~ p o~ 7 ~ 2441 9 °. 1`~ ~h' 2520 4 07 18.2$ $8.94,3, m° '~ 2570 2504 "'G+ 9 ~ f3 0 PROPOSED ADDITION SHOWN IN GRAY DES CRIl'TION: 1) Bloomfield Avenue -From the intersection with Barnaget Drive to the north cul-de-sac. LENGTH: RIGHT OF WAY: PAVEMENT WIDTH SERVICE: (1) 0.09 MILES (1) 50 FEET (1) 30 FEET (1) S HOMES ROANflI~~' CflUN7'Y SUMMERFIELD, SECTION 5 SUIVIMERFIELD, SECTION 7 DEPARTMENT O.F' CO~I~'IJNITY DEY~'LDP~tE1VT Acceptance of a portion of Bloomfield Drive into the ~ Virginia Department of Transportation Secondary System J ,, ~ ~~ 0 o ~ U ~ -W r~i O ~ z m ~ ~ ~ v R L 2 m a O m ~ ~ ~ ~ M L a -a g C e d O N _ m € L E " ? ~ o a Q c O ~ ~ v'~ "~ z ~ ~ Q ? O ~ U y ¢ W a ~ ~ o ~ ~ .a ~ N H 0 Q ~ ~ ~ ~ ~ ~ ~ ~' ~ ~ c CC O ~ O ~ s -y L ~ Z u ~ O ~ o ^ L ~ ^ 9 RI Q < z .~ 1 `~ N ~ 0 t .~ ~ s Y; Y s ~ o :<~. z E v t0 n ~ -S ~ ~ c ~ 01 ~ O U O ~ < m 8 0 r- 8 z n 3 b ~ O Q ~ ~ ~ ~ M ~O a o 0 W ~ ~ a ~ p m m ° m ° ° ° H ., a a . a n . a a o ~ ~. Q g a H ~ ~ ~ ~ ~ ~ ~ m m ID ~ C Pa Q~ J x ~ a o 0 o v o a ~ r H W M H Q ~O n 3 ~ D1 I~ O~ ~ ~ ^ < O U N t~ ~ H \ w M ~ ~ U H n m m m m e m Cn Q ° 'N ei ° c CY Z o q o o n o 0 o ~ ~ ~ ~ a d ~ m ~ z x ~ ~ ~ ~ ~ ~ a a ~ V m U L U 0 ~ ~ U b U ~ O ~ ~ O ~ O E O ~ 6 ~ E G G ~ G ~ D ` p ~ ti r a i r a ~ r a ~ r ~ ~+. ~- a u . r a a r a m • W ,. a ~ ~ ~ ~i L C-1 t ~ a O a W t N H ~ b ~ F ~ ~ O y+ a Z o a a pa `a 7 2 Z N~ t7 ~ r h m ~ N O 2 0 C E z ~ w ~ L r p r ~ a o „ 2 n O a U a LL ~ V W ~ U L s ~8 €~ . , . , ITEM NUMBER ~- C AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 1999 SUBJECT: Acceptance of a portion of Bloomfield Avenue into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: ~,,.,.r,.~"`~7i~`~ Fralin and Waldron, Inc., the developer of Summerfield, Section 5, and Summerfield, Section 7, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.09 miles of Bloomfield Avenue, from the intersection with Barnaget Drive to the north cul-de-sac. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road is acceptable. No county funding is required. The staff recommends that the Board approve a resolution to VDOT requesting that they accept this portion of Bloomfield Avenue into the Secondary Road System. i CJ SUBMITTED BY: r-. .,~ ~ i Arnold ovey, D rec~t~r Department of Community D velopment Approved () Motion by: Denied ( ) Received ( ) Referred to APPROVED: ~~/~ Elmer C. Hodge County Administrator ACTION Harrison Johnson McNamara Minnix Nickens VOTE No Yes Abs 2 s_ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 13TH DAY OF APRIL, 1999, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF A PORTION OF BLOOMFIELD AVENUE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision r R uirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: _ Yeas: Nays: A Copy Teste: Mary Allen, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File ^" S s z52~ 20 ~; a 11 s 48 2511 25x5 96.32 19.55 68.94 Dr ~a ~ • 0, 2520 7a 07 18.26 68.94 2510 25Q4 1 fi o : .- ,,,' ~ v , r, LJv~i 7 4.37_ N r 1 Q+ M ~~A ~ 9 ~ h y~g.34. 2540 ao 2535 , x.50 J 9q a0 ti~1' •d p .v rn + BZS 31A r: ~ ~ ^~ ~ a 9 f1 1E ~ ~ f822 ' , •BJ ~ 4 38 ~ ~ ~ 31 • ~ ~ ~, 2526 . 4 25 3 o J 1 7 ~ 18 ~5 ~ ~ ;, c, 9 ~5 ~~~ ~ 16 ~ ~`O 1828 30 ~ J` , ~ ,.. ~ 4 `~~ ! ~ ~ s ~9 _ 253 ~i.s3 2A s tt. ~ 2523 r2 N ~ ~ 30. o ~. S ~ e ,b o ~~a zo ~a ~ . ra ~ ~ 2526 ~ s cr 2 a`? 8 ^^ ~ 4 ,~o yt r ~ . o 1 `' 1834 29 ~ e ~~' ~ o 2 c 2517 --Summerfield Section 7 ,s ~, 29 .,~ 22 ~~: s ,a 3r o ~' , 58 2 `" ~ B8 .8 ~ i 0 0 0 . 13 s 22 u ~ r s. p1 ~, ~,? - .98 1Q 2516 104.14 7 o °? 7537 ~y ~ 5n ~8 ~ ~ 2517 ~ Q ~ j~2 ~~ r , l ~1 0 20 f 1 ~ `° ~ ~ ; ~ 6 ' .:• X545 ?gR ~~ r~ O~ Rs~ jJ $~l~tf ~~. `' 2538 ss 16 0~ ~ r ~h 2528 o~ 17 ~,,/ 7 25.00 TQO 9 ' o 10 0 Summerfield, Section 5 ~ 25.00 0 2447 9 ° 0 m 9 PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Bloomfield Avenue -From the intersection with Barnaget Drive to the north cul-de-sac. LENGTH: RIGHT OF WAY: PAVEMENT WIDTH SERVICE: (1) 0.09 MILES (1) 50 FEET (1) 30 FEET (1) a HOMES RDANOI~E COUNTY SUMMERFIELD, SECTION 5 SUMMERFIELD, SECTION 7 DEPARTMENT 0~' COM~f UNITY D~'VELOPMENT Acceptance of a portion of Bloomfield Drive into the ~ Virginia Department of Transportation Secondary System J r-I ~ 0 'o U ~) W O ~ z m ~ L ~ U ~'' t0 D1 M e O E 2 ~ c A z m ~ h O "' ~ O ~ H S W A V] ~ H v ~ 6 o O Y Y u ~ o ~ E +9 ~ ~ Z cn G1 ~ ~_ N ~ N 0 t < ~ s v; > c ~ ~ v~ ~.<, z ~ ~~~~~~~~~~~ W O n ~-S J m ~ ~ O O O O < U N Z n d ~ o c~ ~ ~n ~ ~ M ~O W m ~ m m o m m m ~ H a° p., a a° a° a° a° n°. m (~ a Q c a H oo rn a W ^ ^ a l • r 1 ~ C ~ G ypQ ~ ~ ,yQp ~pQC pQ pQ ~ ~ ~ ~i U m m m m m n C ~ ~ ,yy .. Cf1 ~ ~ ~ m ~ ~p 6f O E ~ p'-a.., 0 0 0° o o fl W b H Q ~ 3 I rn ~ ~ ^ °' ~ z ~ O U N I~ $ H \ ~, b H x M ~ y U H o ~ m ;; o m m m ~ Z ~ 0 o a ~ o q o 0 0 W ~ ~ a' H H 3 ~ $ ~' ~' ~' ~ m F ~ FF FF a FF a ~ a FF d `e n O a ~% ~ ~- a a ~ o r- o a a ii c r- o d 6 ti c ~- ~ b ~i o r a u`. c r- a ~i a t- a m W t 17 ~ di r m Q '_ a L m H m O O n ~ $ _ 0~ Z ~ .- N f1 r ~t1 0 ~ w O Z N z cu x U LL Z Q H U N G W U ~8 g GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Audited Beginning Balance at July 1, 1998 $7,947,047 28, 1998 Second installment on West County Business Park (1,115,300) :h 23, 1999 Purchase and renovation of Salem Office Supply (81,720) ~"`~ of General Fund Revenues 7.71% Balance at April 13, 1999 $6,750,027 6.55% ~ Changes below this line are for information and platming purposes only. Balance from above $6,750,027 West County Business Park -balance ($1,057,650) $5,692,377 5.52% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1998-99 General Fund Revenues $103,087,232 6.25% of General Fund Revenues $6,442,952 Respectfully Submitted, Approved By, ~~ ~. ~' ~~ Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator M:\Finance\Common\Board\Gen98. WK4 -- .-~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VII2GINIA Amount Audited Beginning Balance at July 1, 1998 $768,458.71 Amount added from 1997-98 operations per rollover policy $47.1,083.00 Projects appropriated in 1998-99 original budget Center for Research and Technology (100,000.00 Blue Ridge Parkway Interpretive Center (30,000.00 South County Park Development (100,000.00 North County Soccer Field (50,000.00 Police Firing Range (50,000.00, Courthouse Renovations (75,000.00; McDonald Fame (100,000.00: Dec 1, 1998 Purchase of land at library headquarters (91,550. Dec 15,1998 / Underground storage tank remediation (to be replenished Jan 4, 1999 with year end rollover) (11,948. March 23, 1999 Purchase and renovation of Salem Office Supply (620,000. Balance at April 13, 1999 $11,042.93 Note: $100,000 of these funds have been temporarily advanced to the Mayflower Hills Park Respectfully Submitted, Diane D. Hyatt (J . Director of Finance Approved By, Elmer C. Hodge County Administrator M:\Finance\Common\Boazd\Cap98. WK4 :~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1998-99 Original Budget $210,000.00 June 23, 1998 Roanoke Valley Convention & Visitors Center (107,500.00 Sept 8, 1998 Contribution to TAP Transitional Living Center (9,650.00 Oct 13, 1998 Matthews Electroplating SuperFund Remediation (22,790.00; Nov 17, 1998 Demolish abandoned structure (10,000.00; Jan 12, 1999 Roanoke Regional Chamber dues (2,500.00; Balance at April 13, 1999 $57,560.00 Respectfully Submitted, ~,C.cz~ ~. ~~(J Diane D. Hyatt Director of Finance Approved By, ~~ Elmer C. Hodge County Administrator M:\Finance\Common\Board\Board98. WK4 N] - M:\Finance\Common\Board\,School98 . WK4 t Calendar ~ - s Proposed Budge As of April 13, 1999 October -December • Annual update of departmental CIP requests • Budget Kickoff - Phase I Business Plans (Teams) • Governor releases proposed state budget • CIP submissions due to Budget Department January • Phase II Budget Kickoff -Investment Budgeting (1/13/99) • Targets distributed to departments • Business Plans Due (1/15/99) • CIP Draft completed • Preliminary revenue projections complete (1/22/99) • Revenue Team meets to discuss projections (1/28/99) • Investment Budgets Due (1 /29/99) • Mid Year Revenue and Expenditure reports to BOS (1/30/99) ** February • CIP Work Session with Board of Supervisors (2/23/99) ** • Public Hearing: General Comment on the FY 1999-00 budget (2/23/99) ** • Public Hearing: Tax rates and tax assessments (2/23/99) ** • Functional Budget Team presentations (week of 2/22/99) March • Functional Budget Teams present to County Administrator (week of 3/8/99) • Board of Supervisors adopts tax rates (3/9/99) ** • Budget Work session: School & County revenue update. • Work session: Contributions to local human, cultural, and tourism service agencies** April • School Budget Due (4/1/99) • Work session: Volunteer Fire and Rcscue Chicfs(4/13199) *~` • Work session: Budget Development (4/13/99) ** • Board Adopts School Budget (4/13/99) ** • County Administrator presents budget to Board (4/27/99) ** • Public Hearing on Proposed Budget (~~'27199) ** May • Board Adopts FY 1999-00 Budget and CIP (5/11 /99} ** • First Reading of appropriation ordinance (5/11199) ** • Second Reading of appropriation ordinance (5,'?5199} ** Notes• ** Shading indicates dates in which Board of Supervisors involvement is needed. ACTION NO. ITEM NUMBER ~ _ CO AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE:April 13, 1999. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of March 31, 1999. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: BANK OF AMERICA CRAIGIE SUNTRUST WACHOVIA WHEAT 1ST UNION CERTIFICATE OF DEPOSITS: FIRST AMERICAN SOUTHWEST VIRGINIA SAVINGS & LOAN COMMERICAL PAPER: BANK OF AMERICA CRAIGIE PAINE-WEBBER SUNTRUST WACHOVIA WHEAT 1ST UNION GOVERNMENT: CRAIGIE WACHOVIA LOCAL GOVT INVESTMENT POOL: GENERAL FUND RESOURCE AUTHORITY MONEY MARKET: CRESTAR CASH INVESTMENTS: WACHOVIA MENTOR (GEN. OPER) MENTOR (RES. AUTH.) LB&T TOTAL 995,411.11 3,282,974.72 992, 788.89 996,213.89 996,213.89 7,263,602.50 100, 000.00 100, 000.00 200, 000.00 1, 988, 876.39 994, 266.67 2, 985, 683.89 1, 987, 597.22 992, 933.33 3, 978, 625.83 12, 927, 983.33 992, 880.56 1, 988, 795.56 2, 981, 676.12 7,470,519.05 1,786,720.68 9,257,239.73 5, 092, 221.58 5, 092, 221.58 2,259,817.20 5,132,607.83 5,466,138.67 3, 070, 707.88 15, 929, 271.58 53, 651, 994.84 Pg. 1 of 2 i~ _ ~ .. ' ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE:April 13, 1999. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of March 31, 1999. COUNTY ADMINISTRATOR'S COMMENTS: STAFF RECOMMENDATION: Respectfully Submitted by A d C. An erson County Treasurer Approfved by: G~ Elmer C. Hodge County Administrator ACTION VOTE Approved ()Motion by: No Yes Abs Denied () Harrison Received () Johnson Referred () McNamara To () Minnix Nickens ~-~ 0 u 0 0 u 0 1 u 0 ~~ ~J 7 7 C i l u ii u 0 0 CI J i C ii i C 0 7 0 u ii C L l i i 7 r~ L 1 1 II~ n u J 1 7 7 u ii CI' [I fl C 1 7 /!VE p,~y, 0 Zd ~b'Jd 1 ~' _N_. 0~.:.~ .~ v ~ ~ v ~ a~ v W °~ •~ o •~ ~ V ~-L' ~n u .~ a w 0 V 4~ 4~ O ~~ J F LL C ~ M ~ ~ ~ ~_. x c U ~ ~ a~ a ~ ~° ~ ~ ~ ~ C3 C7 a N a Q H ~ .-+ D ~ ` ...... ........ ........ ..._...__... .. ._... ........ ... .... .._....._... ......... ....._..... __...._ C .. R ........ ........ ~... . 1 F d w C R - ~ ~ 0 ~ ~ d d ~ ~ l6 . 7 V N Z `~~~ C~J C .n H E R E A °0 ~ 3 V i- a m ~ ~ N Q 7 r -., ~ ~ ~ v p p, m Q: U ~ U > E Q U ~ ~ U o W ~ ~• ~ ~ ayi aRi ,~` ~ ~ U ~ uyi 'C o Z ~, a F = = ~' ~ c ~ x ~ Z. ~ C~ ~ c v ~ U v o a ~ E O a Q ~ w ._ ~ ~ ~ ~ j f" ~ m U _.... ..... . ~' _.._. ~' _.. ~ •- _._.... ~ . ._._ _ . ~ ...... ~ ....tn. ... . __.. _. ..._._ _ ..,........._ a ~ c v o_ m c c ~ 7 a~ - a~ w o N ~ 01 7 ~ X U ~, m ~ ~ to ~ w a ~ ¢ E O ~ S ~ I O _ S S H ~ v M ' ~ ~ ~ ~ T y S ~ X O N U 2 c U x ...... __ ~ .._... ~ ......~-_.. _ _... ...._ _. _ ........ ......... ....._. __. __ ..__... . _........ ~ U -~ " ~ ~ . ~ ~ ~ U ~ O f~ C7 fV Q ... ..... .•. .............. .....~._.....,.. .,.,..,.......... .,..,..,........._ .....,,.......,.. ..,..•........~, ....,............, ,.,,..._. ......,.... O ` f6 _... Y y t/1 '- ~.'. (n y _~ ~ r ~ rn rn rn rn rn rn rn rn rn rn m rn rn rn rn rn m o 0 o rn ~ a a ~ ~ o_ ~ m d s1' ~' rn M rn V rn M rn CO rn 1~ n N ~ rn O rn O rn O rn V m a0 m CO o 0 I` o M rn 00 ~ N ~ N L fD r ~ p N 0 0 ~ r •- ~ N ~ C N r E LL ti ~ ~ LL ` ~ ~ ~ ~ F. ~ F- H ~ u .. ~ ~ O O O ~ Q7 O O) Q1 O ~ m ~ Q) ~ O m O D) O) ~ Q) O m Q) m m O O O O O O O O O O) ,C O to N ~ .- ~ N M ~ V ~ V' M N V ~ N 'tt r ~ ~ N t r p N ~ ` 00 r ~ p~ N O ~ N O ~ OD N ~ f6 N p c c O O = ~ O ~ O 7 I- N ~ LL O ~ H LL LL ~ cr' LL LL r O ~ ~ r t ~ ~ C ° y N a y f0 a y N y ~ f9 N y N T N a Ul T ~ Vl ~. ~ tq T a y T a y T f0 T a T R >. R T T R T - N l0 N a O a M a O a O Lf) O O O - o N O - O - O v - O ~ 7 V l0 M (O N ~ CO h M M M N M r N N O o r r o y N C C ~ O ~ Y y O = Q) O N .~ E - ° o a y ~ F- U a ~ U ~ m C7 .. m ~ C m .N ` y ° LLI c O OC ~ ~ rn c d n N T 'C c .m a~ a c N a y ~ C o U m y d ~ O- d N a C ~ 7 ~ U O • a~ Q? •~ g •~ ~ ~ m ~ a ~ ° o °- c °~ E rn y m ~ o a ~ a m a c ~ m y y E y c m v m a ~ c m - rn `~ ° ~~ m y m a ~ -° v m c c ~ . ~ m Z ~ L'' 't .1.. y = ~ ~ H ~ f6 ~ ~ N U U n a a. ~ Z Y °~ `m 3 ~ R ~ (0 F- ~ Q Q d N ~ N ~ N f9 3 t0 ° O ~ N N a O a -0 m C v R a .o E rn F„ a' ~ M ~ ~ ~ ~ U ~ r N M C to f0 I~ O O) O N M ~ ~ CO I~ O ~~ N ` a o VU P.. ~ 5 O~ QOANp,Y~` o ,_ u a rasa APPEARANCE PUBLIC HEARING ORDINANCE ~, SUBJECT: ~ ~ AGENDA ITEM NO. L REQUEST `~i CITIZEN COMMENTS I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ADDRE PHONE: The Fi4STTRACK Project Developed by the Hidden Valley PTA The Hidden Valley Junior High School PTA has recognized the need for a track facility on the HVJ property. During the 1998-99 school year the PTA will be working to build a track facility for the students and the community of HVJ. The development of this facility will in some way effect every HV student through physical education activities, participation on intramural or interscholastic track teams or leisure activities. This facility will be totally funded through efforts of the HVJ community. This facility will be located on the lower level of the Hidden Valley property near the entrance to the property. This project also includes the development of a much needed new multi-use field designed to accommodate baseball/softball and soccer. The cost of this project is the sole responsibility of the PTA. Funds are being provided from fund-raisers, grants and donations. We are seeking additional donations and sponsorships from local businesses and individuals. Advertising wilt be provided for those contributing to this project on the HVJH web page, the school newsletter, and on signs displayed around the track facility. Your help is needed. We ask that you consider making a donation to this worthwhile project for the students of Hidden Valley Junior High School. Donations may be made to: HVJH PTA Dr. B. J. Brewer, Assistant Principal Hidden Valley Junior High School 4902 Hidden Valley School Road Roanoke, Virginia 24018 You may contact Dr. Brewer at 772-7570 with questions or ideas. Thank you for your support. Hidden Vailey Junior }-sigh Sc;~ool Nationaify Recognized Eor Excellence Office of the Principal E~IROLLMEi~1T 98/99 972 97/98 964 96/97 916 95/96 772 94/95 799 93/94 786 92/93 745 Hidden Valley ]unior High School Nationally Recognized for Excellence Office or" the Principal E~IROLLNIE~JT 98/99 972 97/98 904 96/97 916 95/96 772 94/95 799 93/94 78b 92/93 745 ~.®®®®®®i®I - ®®®®.®®(®I - - ~~ C r v e r YY Ev~ ~~ Bus ~ Monday T uesdav Wednesday i nurs~av = noav ane .--_~Ilins ~ 8' . Eet*v 'Natscn _ ~ 5/ ~ 8: ~ ;~ : ~? ~ 8. ~ c r=n - r. ut- inn- ~ aMav ~~ ~ X 7 2 8: 8~ 8: ~ 8, ~? ~ 3: ~ 8 ~ ~ 8: ~ 8 ~ 8: I ~_erri Huooaro j I 1 ~ ~ 8 13: ~8~ ~8 I Llnaa i vree I Poilv Siion I I ~ 8: i i i ~ 8: I g l o: 18 : i 3: ~ 8: ;8 : , 8: i ' 8: i IJanlc= Ewers a ; ~ I8: .3: ~3: ~8: ~fl: ' ' I Rov VUiiliamson i i L~ 8: 1 8: i 8: '8 : ! g: Ronaid Sancne~ 1 2 4 ; 8: 8: i 8: I P, : i A ' Drema Haves I L b 18 : I S i 8 : iS : 18 : j De~ora~ Flincnum ~ ~ ~ j 8: I^ ,o: I ,8: 8: _ !8: I Laura S>:Galre ~ ~ / 1 8 : 1 8. i 3 I8 ! 3: y Nancy ,yenaennk _ ~ ~ / q 8: 18 : (8 i I8: i8: i Marv Fowier I ~ 8 4 ~ 8 : ~ 8 : 18 : ~8 ~ 18 4 Tom Brown o i J I 8. I8. 8. I8. I8. 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(8 : ~ 8 Eoo Railev ~ ~ ~ 2 ~ 8 : 18 : I e : ~8 : ~ ~~ : 'uiie ~ avior ~ ~ 18 18: i °: I8: I8= „ „ . ~ ~ } G~~ awls, 72, a of stony vember 21. ,~ his wife. olds: two tics of Fre- Smith of ndchildren, Cabaniss: th; two sis- ltid Bessie Green: A' ')d ! 1 a.m. .d United urial in the andvelt, fed Friday. vesidc ser- 'ember 25. emeten'. s by Bar- eville. Va. tit Jr., 75. Jied Satur- Graveside Ip. Novem- Cemetery. emen[s by Nythevilie. ut, s6. ar over, Md.. i, departed ember '19. Graveside 1 Satnrdey. ~tery. -Rev. 'I officiate riends at J-. ,me. 747:3 . Md.. Fn- he corteee 708 Peaks IS p.m. A :cal Home. .ouise, R4, ty. Nov. ?'_', funeral to :al arrange- ke Chapel. et Wood, av. Nov. ?2. Lntz Salem Walter 5., esday. Nov. by Oekcv 5 t D. Jr., 79. ly. Nov_ 2? DeV-ilbiss ton Intersection to get traffic guards By JAN VERTEFEUILLE STAFF WRITeR _ -_ Guards will begin directing traffic at the intersection of Old HotIins and Plantation roads in Jan- uary, when trucks start hauling mer- chandise to the new Hanover Direct warehouse. The Roanoke County Board of Supervisors voted to approve $10,D00 Tuesday to pay for part- time traffic guards between 6 and 8 a.m. and 4 and 6 p.m. until July, when improvements to the intersec- tion shouid he complete and a traffic light installed. Lee Eddy, board chairman, asked whether the initial eight or nine trucks a day justified a traffic guard, but Supervisor Harry Nickens said the intersection already is a traffic prohiem. Hanauer Direct's truck trips arc expected to increase to 60 a day by May. Warehouse opening will congest area usedhtoCpayef?huutside tecnni a assistance, a survey, printing and 'I The company is building a 530,000-square-foot distribution center for its Domestications catalog merchandise. IIy January, 100 employees are expected to begin working, and trucks will begin car- rying in the stock. By May, 300 employees will be working there. Supervisor Bob Johnson, who was not at Tuesday's meeting, asked caunty stall to study ways to deal with the traffic at the Old Hollins- Plantation intersection. He repre- sents the Hollins District. The county is investin, $L4 million in incentives Ctsr the warehouse. which nCCicials ezpeel to provide major economic benefits ut the Rnanokc Valley. Tile guards will he hired through a private security company with whom the Police Department already deals. In other business: promouona expenses. ^ The board approved "lend- ing" $2.5 million from the county water Cund to the caunty sewer fund to pay for sewer expansion lines and inlerceptnrs as part oC sewage- treatment plain improvements. The loan will he repaid to the water Fund aver 20 years with ?percent interest, caunty Finance Director Diane Hyatt said. ^ Supervisors authorized $40,000 In pay for the county's "vi- sioning" process. The community project. In he done in advance of the 1995 comprelicnsive plan update. involves bringing together a cross section oC residents to put together a atmmunily profile and list priorities ^ The hoard approved nn first readine a proposal to allow an out- door firearms training range for police to return to the Dixie Caverns landfill. A puhiic hearing will be held next month nn the proposal. Roanoke County had a range at the landlill until 1986, but had to use other ranges once the iandfill was found to contain hazardous waste. Part of the landfill is a Superfund site and is being leaned up h3 the county. Roanoke County police suv it's difficult to schedule time at other sites ui train Cor firearms rrcenifica- tion. Dixie Caverns is the unit county site that has « win Cor a ranee and is in a suitahie location. a rzpnn to supervisors said. Police would use the site, which is nut near the u,xic- waste cleanup, weekly ur hiweeklt . IN VIRGINIA Lawsuitfiled on behalf of survivors WISE-The estate administra- tor Cor a man killed in a triple slaying has flied a $] million lawsuit against the estate of the alleged killer. Barbara Clark, administrator for the estate of shooting victim Gary Dwayne Hall, filed a motion Mon- day for judgment against the estate of OIaC Farmer of Appalachia. Authorities say Farmer, 72, went on a shooting spree Nov. 1CI at the Exeter home of Halls father- in-law, Lee Roy Robinette. Hall. 26: his wife, Doris Hall, 23: and Doris Hell's sister, Eva Robinette. 21. were killed. Le: Ro_v Robinette was injured. Farmer -who apparently had been dating Eva Robinette - returned to his home and killed himself, authorities said. The motion for judgment, filed in Wise Caunty Circuit Court, says the action against Farmers estate is being brought on behalf oC surviving beneficiaries -Hall's 3-year-old daughter and 18-month-old son. - Associated Fress life in prison. Scott is accused of helping Christopher C Gains enter the apartment oC Daphne Jones, 29, on Oct. l4. Gains, Z0, is accused of killing Janes and three of her children - Nicole, 9, David, 4 and Rohcrt, 3 - and Jones' f•ricnd, James Randolph Jr.. 35. Jones' two other children - Tamika, 14, and Kenya, 18 months -were injured in the attack and are now in protective custody. The Jews Tamika was carrying died. Goins was arrested last week by the FBI ir, a Broaklvn, N.Y., apart- ment after eluding a nationwide manhunt Cor more than a month. He is fighting extradition to Richmond. - Assocared Press Worker electrocuted in backhoe accident WILLIAMSBURG - A c~n- struction worker was ulecln,cutcd Tuesday in James Citv Q,ur,ty whcr. a hack hot: touched a Il).Uf1U-vole overhead power line. Albert Pnndexter, 3~. of Mar- linton, th'.Va., was on the ground guiding an iron pipe being moved by the backhoe when the accident occurred about 9:20 a.m., said James City County Fire Department Dis- trict ChieClohn Martin. The backhoe's boom hit a Judge: Sex trial won't be closed 8y MICHAIi=L STOWS St AFF WRITER A Circuit Court judge Tuesday denied a matron to dose the trial of a well-knoV/n Roanoke renovator Charged With having sex with a I.3- vear-old girl. Rcn Heard. once the "master builder" for Explore Park, way indicted in September on charee~ that he had "carnal knnwledee" of the Girl sometime between Jan. I and ]uiy 23 ut 1991 He is not accused nC using (i,rcr, huC Cacus up In 10 years in prison because of lire alleged victims age. Heard's alturocvs filed n motion asking Ihat the Irial he closed to the puhli~' hucrtusc `the evidence in thn case mikhl he rermed sens:uional sex' ;rod arouse (hc uuriosi(y of tit, puhiic and the news media." Hrud said al Tuesdays hearing that hr plans to plead not guitlt Hr told Judge Clilliud Weckstein that the trial should he closed la protect his reputation, along with the repu- tation of Ihr alleged victim. The girl, now lt;, also Told the fudge that she would like the alai to he clrrscd Thr comm,~nwrulth', attnrncy's ol(ice - alon_~ with the Roanoke Times rC' World-Nrtt'<. which filed a moli+m u+ intrn~cne in !hr C9Sl' - opposed the' rrUl1C51 h1 cline the trim. in a response t,+ a yurstiun tram Stan 8arnhili. an annrnrt fur the rte wspapr r. the c;rtim aereed that her rrpututi+m would rnx hc• tar- nished ii~lhe media didn~t disrtnsr her identitc The Times 3: World- New. ^nd most other media outlets n:n~r ~ puliq of nnl r,amine rape cieum, unless there Is a reyuzst 1 «,m IhC ytCflm ll, Jo sa+. Weckstrin ruled that hr lido l ~~p~•rrcivc ~ a,mpcll,nc state intrr- c~l" in rrstneling accrn~ Il+ the trial. "Our systum of iusurc is kept honest," he said.'herausc the public has prrsumplivc tree nrcrss to crim- inal trials' Heard', trial is ,iheduled_ Inc the Cirsl tarrk of Fchruan Heard. who run, a rnntractine hus;nrss, Renocatiur. tipeciaiuts. tvnrkcd as a builder fur Explore until !vllll Hr founded the West End Assnciauun. a ncighhurhuod group Iha; has tvurkcJ with puller in orga- r,ttlnc cititcn ;unl-cnmz patrol.. Sc~ Jeff -_ WISE Inge profzs Philosoph+ will be vz published Garre published Hopkins L will he tt hook on and public "I mI In have I political ! Sheldon ~: is ~- y ^' _ '~=r, ,-'_ ~~.. >~ ~. ~ Laf ^ Kn Sa 3 April 13, 1999 County staff requests the Board to adopt a motion to enter into executive session within the provisions of the Virginia Freedom of Information Act as follows: (A) to discuss a legal matter requiring the provision of legal advice by the County Attorney in accordance with Section 2.1-344 A 7 of the 1950 Code of Virginia, as amended, namely, probable litigation - Akers claim. 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ITEM NUMBER,, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF '~~' ~ ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 1999 AGENDA ITEM: Budget Work Session on the Upcoming Annual Budget for FY 1999-00 COUNTY ADMII~TISTRATOR'S COMMENTS: SUNIl~IARY OF INFORMATION: This time has been set aside for a budget work session to meet with representatives of the Volunteer Fire Chiefs Board and the Volunteer Rescue Chiefs Board. A presentation highlighting the FY99-00 funding requests will be made. Chief Rick Burch will lead the presentation. Respectfully submitted, Richard E. Burch, Jr. Chief Approved by, r!~~ Elmer C. Hodge County Administrator ACTION VOTE Approved ()Motion by: No Yes Abs Denied O Harrison _ Received () Johnson - - Referred () McNamara To O Minnix Nickens .. • 1V~ r I /"° Item No. , ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: April 13, 1999 AGENDA ITEM: Work session on the Center for Research & Technology in West County. COUNTY ADMINISTRATOR'S COMMENTS: There are several actions and directions that we need as a result of this work session. If you are in agreement to go forward with development, the following must be accomplished: (I) consider the rezoning of this property at the April 27 meeting; (2) authorization to extend water and sewer lines to the property: (3) authorization to construct the preliminary road throughout the project; (4) go forward with the marketing plan. Please note that whenever funding is required, we will bring a request to the Board for an appropriation at that time. EXECUTIVE SUMMARY: The Center for Research & Technology is a 456.6 acre tract of land located in West Roanoke County. The center was purchased in 1997 after the County engaged in a five- month Community Visioning Process that was spearheaded by lead consultants Hill Studio of Roanoke and Abbott & Partners of Williamsburg. Highlights of this process were the formation of a Community Advisory Committee, Technical Resource Board, and a week long Design Workshop held for the residents of West County. The end result was a Master Concept Plan for park development that was community driven. In November of 1998, Hayes Seay Mattern &Mattern was hired to prepare an engineering concept plan based on the 1997 master plan premise. This month, the request for rezoning the park to the new zone designation of Planned Technology Development District (PTD) will return to the Board of Supervisors for a public hearing and consideration. Hayes Seay Mattern &Mattern will address brief highlights of the engineering concept plan and present the recommendation for the Phase I, Stage I development which will involve the access road, water and sewer, stormwater drainage/management and the subdivision of approximately eight (8) individual sites for development and marketing. Staff is requesting that the Board of Supervisors concur with the recommended Phase I, Stage I development project and appropriate funds for development during the FY99-00 Budget process. . ~ w. ~-z Respectfully submitted: ~~ W ~~~ Timothy W. Gubala, Director Economic Development ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File Motion by: Approved: Elmer C. Hodge County Administrator VOTE No Yes Abs Johnson _ _ Harrison _ _ _ McNamara_ _ _ Minnix _ _ _ Nickens 2 i ACTION NO. ITEM NUMBER - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 1999 AGENDA ITEM: Work Session on I-81 Widening and Construction in Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: This time has been set aside for an update from VDOT and a discussion with VDOT and the County Staff of I-81 widening issues having an impact on County residents and businesses along the corridor. SUMMARY OF INFORMATION: Below is an outline of the agenda to be covered during the work session: 1. Introduction and Scope -Gardner Smith 2. Update on the Project - V D O T Representatives 3. Considerations for Zoning Issues -County Staff (Staff seeks guidance on Non-conforming issues) The briefing will include: (a) Number of properties and owners affected (b) Estimated number ofnon-conforming properties (c) Types of conflicts identified along corridor (d) Options available to the County > + ~ tfully submitted, Gardner W. Smith Deputy Assistant for Citizen Services ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To Approved by, ~~~~ Elmer C. Hodge County Administrator VOTE No Yes Abs McNamara _ _ _ Harrison Johnson _ Minnix _ _ _ Nickens ~`~ a ACTION NO. ITEM NUMBER ,~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMIlVISTRATION CENTER MEETING DATE: April 13, 1999 AGENDA ITEM: Budget Work Session for Development of the FY 1999-00 Budget. COUNTY ADMIlVISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for discussion of several items under consideration in preparing the proposed FY 1999-00 budget. This discussion will permit Board comment in an informal setting and provide direction in final preparation of the County Administrator's proposed budget that will be presented at the Apri127, 1999 Board meeting. A public hearing on the proposed FY1999-00 budget is scheduled for Apri127, 1999. Advertisement of the proposed budget will be placed in the Roanoke Times on Apri120, 1999. Board consensus of final changes will be incorporated into the final budget with the 1st Reading of the Appropriation Ordinance scheduled for May 11, 1999. Attached you will find summary information that will serve as the basis of discussion during the work session. Respectfull submitted, Brent Ro erfson Budget Manager Approv by, - Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Harrison _ _ Received O Johnson _ _ Referred () McNamara _ _ To () Minnix _ _ Nickens _ _ ~-y I N T E R MEMO O F F 1 C f To: Members, Board of Supervisors From: Elmer Hodge, County Administrator Subject: FY 1999-2000 Budget Date: April 13, 1999 FY1999-2000 Budget Development Summary School Funding School Capital Over the last several years, the Board has set aside $2,000,000 each year for School construction needs. This unappropriated capital balance currently totals $6,104,815. Of the $2,000,000 included in the preliminary FY2000 budget, $1,222,702 will be allocated to debt service for school projects recently or soon to be completed. This leaves $777,298 unallocated for additional "non-recurring" School or County needs. If the remainder is allocated to the capital construction reserve, this account will total $6,882,113. • School Operating Additional State funding for Basic Aid of $799,181 and the allocation of lottery proceeds of $1,669,793 increases state funding by a total of $2,468,974. • County and School staff developed a preliminary figure for increasing the School operating transfer from the County in the amount of $1,300,415. The School Board has presented a balance budget to the Board of Supervisors based on this increased transfer. • Increased state and local revenues of $3,769,389 represents a 4.3% increase in the operating budget for FY2000. • During FY1999 (current year), the Schools will receive an additional $1.5 million in lottery proceeds resulting from General Assembly action. Economic Development Preliminary budget development includes $1,057,650 for the final payment on the Center for Research and Technology property and $100,000 for continued site development. In addition, water and sewer is planned for the site in FY2000 and is included in the Utility Department's CIP. m: \budget\worksessn\ws4-12.99 - L_/ Members, Board of Supervisors Page 2 April 13, 1999 After the close-out of Dixie Caverns landfill, approximately $1. ~ million remains in the unappropriated capital account. We should earmark $500,000 to cover incentives for Advance Auto Parts expansion plans in Roanoke County. The remainder of these funds could be used for the development of CRT or other economic development prospects. Public/private partnership funding of $250,000 has again been proposed for FY2000 to provide incentives for future economic development prospects. Compensation Increases • Based on state funding for salaries, teachers mu receive at least a 3.54% raise in order for the County to receive 100% of the state allocation totaling $1.4 million. If teacher raises are less than 3.54%, then $800,000 of the $1.4 million state allocation is forfeited. The additional 0.54% for the Schools equals $394,956. • In recent years, we have kept School and County pay increases the same. An additional 0.549/° would amount to $171,720 for all County employees. • Compensation Board and other state employees will receive between a 6.25% and 13.68% salary increase, depending on the specific constitutional office and position. Effective increases (7 months) for state employees are greater than 3.54%. All state increases have an effective date of 12/1!99. • Health Insurance Premium rates for both Comprehensive and Point of Service Plans increased by 10% for next year. Employees and the County will share the increase equally. An employee under the Comprehensive Plan with family coverage will pay an additional $24.48 per month while the Point of Service participant with family coverage will pay an additional $16.98 per month. In response to one Board member's request, we can save $63,630 (109 participants) on the County side and $89,474 (162 participants) on the School side by equalizing the premiums paid for-all employees. At present, the County pays a higher premium rate for Comprehensive Plan participants. Dental Insurance County funded increases in School's Dental Insurance of approximately 10% totals $28,000. Other Expenditure Considerations Departmental budget meetings have been completed and requests for additional funding are being evaluated. The majority of the requests revolve around staffing and equipment concerns and, for the most part, do not relate to new services. m: \budget\worksessn\ws4-12.99 C~-' ji Members, Board of Supervisors Page 3 April 13, 1999 If additional staffing in key areas is needed, it would be good to increase gradually, while maintaining acceptable levels of service. Long-range planning efforts will include the review of reallocation of existing staffto the areas where the need is the greatest. We are still evaluating these requests, but it is unlikely that I will ask for any of these positions in the final budget. • Fire and Rescue is requesting 7 additional positions. • Police Department is requesting 12 new Uniform officer positions to establish 2 additional patrol districts and 1 new Detective position. In addition, they are requesting replacement of 25 patrol and detective vehicles. • The Sheriffis requesting 6 additional Court Bailiffs and 7 additional Corrections Officers. • Circuit Court judges are requesting aCounty-funded Law Clerk. • Vehicle replacement issues continue to be a concern of Community Development, Real Estate Assessments, Parks & Recreation, the County Garage, and Solid Waste. • Contributions The Regional Economic Development Partnership has asked for increased per capita funding from $1.50/capita to $1.75/capita. This would increase the contribution from the County by $23,383. To maintain equity, I would recommend the same level of funding for the Convention and Visitor's Bureau. Other Requests Deferred Compensation Matching Program matches employee contributions up to a stated amount. Cost of implementation is approximately $70,000. Human Service, Tourism, and Cultural agencies have requested increased funding of approximately $503,252 (including the requests for additional funding from CVB and Regional Partnership). Beyond FY2000 Looking down the road to next year, we can be cautiously optimistic. The $1,057,650 final CRT payment is allocated out of general operating funds and those funds will be available for other needs. We are also hoping that an actuarial study of the VRS rate structure will reduce the anticipated increases over the next several years. In addition, the national, state, and local economies continue to perform well and are projected to continue growing, at least over the next several years. m: \budget\worksessn\ws4-12.99 i O Roanoke County Budget Highlights FY 1999-2000 Roanoke County School Highliqhts 3.54% Average Salary Increases Health Insurance Increases VRS Rate Increase Total School Uses Roanoke County General Government Highliqhts Support of Education Operations Increased Transfer for Operations Reallocation of Funds for Debt Service -School Construction Increased Transfer for Dental-Schools Increases in CPMT Mandates Subtotal Support of Education Operations Miscellaneous--Gainsharing with Vinton Employee Benefits 3% Salary Increase 0.54% Salary Increase Termination Pay Increase 1 %VRS Retirement Increase Health Insurance Increase Subtotal Employee Benefits Public Safety Police-Crossing Guards Police-Vehicle Replacement for Traffic Unit (2) Police Matching Funds--DCJS Grant Police-SPCA Fee Increase Sheriff-Jail Operating Funds Sheriff-Anticipated County Match for Emerg. Positions Subtotal Public Safety Contributions Convention and Visitor's Bureau Economic Development Partnership Subtotal Contributions Increases Community Services Economic Development-Final Glen Mary Payment Solid Waste-Operating Increase for Tipping Fees Subtotal Community Service m:\finance\budget\proposed\bgt highlight 2k.xls uses (2) 4/8!99 2:22 PM Amn~~n4 $2,589,156 400,000 600,000 $3,589,156 $1,300,415 1,222,702 28,702 75,000 2,626,819 30,000 954,000 171,720 50,000 318,000 270,000 1,763,720 30,200 44,500 15,000 8,000 27,500 35,000 160,200 23,383 23,383 46,766 1,057,650 350,000 1,407,650 Roanoke County Budget Highlights FY 1999-2000 Human Services Omnunt ~r Mandated CPMT Increases 15,500 Health Dept: Increase County Match of State Funds 15,230 Library-Contractual Increases-Joint Library/Automation 40,000 Extension/Cont. Ed. -Increase in Shared Salary Costs 3,770 Subtotal Human Services 74,500 Internal Services MIS-Maintenance/Support -Payroll/HR System 61,360 Treasurer-Operating funds 8,200 County Garage-Operating Increase 150,000 Subtotal Internal Services 219,560 Unfunded Items Deferred Compensation Matching Program 70,000 Public Safety Position Reauests Police (Personnel, Operating, & Capital) 806,805 Fire & Rescue (Personnel, Operating, & Capital) 260,714 Sheriff(Personnel, Operating, & Capital) 450,814 Increased Requests from Human Service, Tourism, and Cultural Organizations 503,252 Note: For a complete listing of unfunded requests, please refer to the attached documents which are broken down by budget team. m:\finance\budget\proposed\bgt highlight 2k.xls uses (2) 4/8/99 2:22 PM d A~ W a V/ N C 0 0 O N Q ~ C AN W .~ /I~^ vI L ui m V .~ d N d N r C c d ~ O O ~ p w d w ~ 10 OI V V ~ C C C D7 '- ~ 3 O p c £ £ U o ~ E E w e ~- p p r. 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(n k . f0 T C O ~ ~ N L ~ N O X C p _U Ip ~ L U > ~ C O p ~ C ` '~ ~ C fl N O .C p N O~ V i ~ C N C N O . O '~ O Q T N ~ `j C N O ~, N U "' C C ~ Q7 ~ fn N O L d L E m w ~ ~ p v 3 ~ o o ~~ ~ o to '~ U C N . C -p T (~ U O C oo E ~> ~o . - 3'~ ~ ` ° b w E o ~ a~ a~ ~ mvi ~ ~ Z ~ ~ a~ i ~' c i - a~ ~ _ ~ o~ ~ ~ ~ ~ o ° v i o. ~ °. °i « a c c o C N N .T. ~ ~ ~ N O ~ W ~ f6 C C C ~ tp/I .C ~ ... O p U p Ol Y C J O .O E ~ ~ f9 ~ (D ~ N QI C (9 C d d. ~ f9 > ~ Q ~ "O ~ 7 . N ~j N ' O U O C D7 ~ -~~ ~ J N Q U ~ f/1 ~ 0 C N Q~ -° .3 o c m ~ ~ ~ a~ ~ ~ _~' ~ ~~ aoi (p ~ O ~ '3 ~ ~ c >+ d m a~ ~ y ~ C c o a~i o°- cQ - °Y a _ ~'°° E N N L O ~ ~ ~ p tq C ~ . .. "' O t U OU N 0 ~ "-' N fn ~ fn E _° E p ~~ c ~ _ ~~ c U ~ ~ O > - ~ w ~ N ~ f6 LJJ C ~ N m U a°i a~ C c ~c~pp N U 3 ~ 3 0 ~ ,°: ' C w U U T ~' V N p 0 U ~ N N L ~ ~ d f0 > 'C > L~ N O O N ~' ~~ 7 to C N d= O O Q U N ~ + N ~ . Y ~ ~ C ~ ~ p ~ N f0 O. ~ N O ~~ ti C C O O O O 7~ C L O _ ~ `~ O N U S N O C C_ N p p ° w ° O U Y U U (0 (0 O J ... T y ._ O N f0 ~ c Qo ~ U ~ d O ~ ~ O f9 .~ ~ = m - .. y, ~ ~? U . `O ~ U U "° d (0 _ Q d N y ~ Z •] N ~`~ a- y Public Safety Additional Funding Requests FY1999-2000 Enhance, Maintain, or ~@pt. Department Additional Repuest NaW sN~ Cost Total Commonwealth's Attorney PC Replacement (1) Fire and Rescue Staffing for Station 3 Ladder (4 positions) Staffing for Station 3 Rescue (2 positions) Police Department Replace Traffic Unit's Radar Equipment Traffic Unit Motor Vehicle Replacement Traffic Unit Equipment Replacement Police Officers (12 positions include Oper and Cap) Detective position (1) CALEA Reaccreditation Copier and Printed Forms CID PC Replacements (8 PC's) Mid-Size Sedan replacements for Detectives (7) Fund Operating costs of DCJS position Animal Control Truck Funding for Evidence Recovery Unit "Book-Em" Software Utility Bill Increases for New Firing Range Stinger Tire Deflation Devices (52) Replace Full Sized Patrol Vehicles (14) Operational Funds for Vice Detectives Sheriffs Department Court Bailiffs (6 positions including Operand Cap) Corrections Officers (7 positions including Oper and Cal Portable Radios to Replace STX units (19) Mobile Radios to Replace old Motorola Units (8) Low Band Radios to provide increased coverage (2) Heat Pump Replacement Contingency Fund Tactical Vests for Emergency Response Team (8) Total Public Safety Team Additional Funding Requests M 2,231 2,231 M 152,595 E 74,669 227,264 M 4,920 M 44,500 M 25,020 E 780,633 M 26,127 M 5,410 M 10,500 M 21,816 M 129,999 M 2,037 M 22,456 M 2,000 E 5,097 E 1,500 E 21,580 M 313,992 M 8,500 1,426,087 M 208,698 M 242,116 M 49,400 M 12,640 M 1,100 E 37,800 M 18,480 570,234 2,225.816 I m:\budget\proposed\adbk2000.x1s pubsafe 4/8/99 °-y Community Services Team Additional Funding Requests FY1999-2000 Enhance, Maintain, or Depf. Department Additional Repuest ;~~~FYsn~~. Cost Total Community Development: Planning Vehicle Replacement -Sedans (2) Inspections Vehicle Replacement -Inspections (7) Economic Development No Addbacks IRE Assessments Printers (5) Copier Vehicle Replacement -Sedans (3) (Solid Waste Utility-Water & Sewer Trash Carts - 2,000 One-armed Bandit Replacements (3) No Addbacks ~ Total Community Services Addback Requests M 34,000 M 140,000 174,000 E 2,500 M 2,095 M 37,500 42,095 M 93,000 M 495,000 588,000 804,095 I m:\budget\proposed\adbk2000.x1s com dev 4/8/99 o - ~~ Human Services Team Additional Funding Requests FY1999-2000 Department Additional Request Enhance, Maintain, or New sNC. Cost Dept. Total Elections No Additional Requests Health Department No Additional Requests Libraries Research and Circulation Personnel -Part Time M 22,052 Library Books M 52,000 Digital Display Projector M 6,250 80,302 Parks & Recreation Recreation Programs Camp Roanoke -Personnel N 14,076 Camp Roanoke -Operating N 23,288 Camp Roanoke -Capital N 167,000 Camp Roanoke -DARE Camp E 14,996 Therapeutics - PT Staff Rate Increases M 2,002 Therapeutics -Children's Year Round N 11,894 Grounds Maintenance Pickup, 4X4, 1/2 ton (4) M 69,520 Pickup, 4X4, 3/4 ton (1) M 22,456 Walk Behind mower - 52" M 9,000 Equipment Trailer, 5 ton M 5,000 Equipment Trailer Drop Down Gate M 3,409 Motorized Self Traveling Water Wheel M 4,500 Walk Behind Aerator M 4,500 3 Point Hitch Aerator M 3,200 3 Point Hitch Disc M 1,600 3 Point Hitch Utility Blade M 1,200 Portable SK Generator M 1,500 359,141 Social Services No Addbacks Youth Haven II No Addbacks Total Human Services Additional Funding Request 439 m:\budget\proposed\adbk2000.x1s hmn svc 4/8/99 a- Internal Services and Operations Team Additional Funding Requests FY1999-2000 Department Addrtlonal Repuesf Enhance, Maintain, or NeW sruc. Cost Dept. Total Board of Supervisors No Addbacks Budget No Addbacks Comm. Of Revenue No Addbacks Community Relations No Addbacks County Attorney No Addbacks Finance No Addbacks General Services: Bldg. Maintenance Pickup, 3/4 ton 4X4 (2) M $43,390 Utilities for Unfunded Fire Station costs M 19,000 $62,390 Custodial Svcs. Unfunded costs-Brambleton Center M 15,000 Unfunded costs-Social Services M 18,000 Unfunded costs-Garage M 5,000 38,000 Garage Gas, Oil, & Grease M 40,700 Repairs-Vehicles M 40,000 Pickup, 3/4 ton 4X4 M 21,695 102,395 Human Resources HR Assistant (convert from PT)--net cost M 7,323 PC -replacement M 2,000 Employee Handbook Update M 10,000 Service Awards-enhancements E 3,000 Training Room furnishings N 7,000 Training--computer based E 4,500 33,823 MIS FAX Gateway -County-wide N, E 17,000 Server -Library M, E 16,000 Server -Administration M, E 16,000 Server -Sheriff M, E 16,000 Projector - RCAC Training Room E 7,500 72,500 Procurement No Addbacks Treasurer No Addbacks Total ISOP Additional Funding Requests $309,108 m:\budget\proposed\adbk2000.x1s isop 4/8/99 ~-y Courts/State Agencies Additional Funding Requests FY1999-2000 Department CIfCUIt COUrt Clerk of Circuit Court Court Service Unit Extension & Cont. Education General District Court Additional Request Law Clerk No Additional Requests No Additional Requests No Additional Requests New Position -Operating New Position -Capital Copier Rental Desk/Chair - PT No Additional Requests No Additional Requests Enhanc©, Maintain, or Now 5rvc. N Cost 50,534 Dept. Total 50,534 IJ & DR Court Law Library Magistrate N 800 N 4,500 5,300 M 1,500 N 2,050 3,550 384 I m:\budget\proposed\adbk2000.x1s courts 4/8/99 o_y ::: County of Roanoke .Requested:/:Approved Positions FY 1999-2000 Departmental Request : Adopted Number of Position * Oper/Cap Total Approved Approved De artment /Position Title Positions Costs Costs Costs Positions Costs Circuit Court Law Clerk 1 $50,905 $50,905 Human Resources Human Resource Assistant 1 7,323 ~~~ 7,323 Fire & Rescue Lieutenant 1 36,637 3,106 39,743 Paramedic/Firefighter 4 140,018 12,428 152,446 Firefighter 1 3],969 3,106 35,075 Fire & Rescue Analyst 1 33,450 33,450 Police Uniform Police Officer 12 383,629 397,004 780,633 Detective 1 26,172 ~~~ 26,172 Sheriff Court Bailiff 6 191,814 16,884 208,698 Correction Officer 7 223,783 18,333 242,116 Total 35 $1,125,700 $450,861 $1,576,561 0 $0 NOTES: " Position Costs include cost of Salary, FICA, VRS, and Health and Dental insurance (at single rate). (1) This is the additional cost to the County for this position. Human Resources will utilize existing part-time funds to "buy down" the cost of this position. (2) This position is currently a grant funded position. The grant expires on January 1, 2000. To maintain this Domestic Violence position, funding for a half year is necessary. r 1 ACTION NO. ITEM NO. .,~ 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 1999 AGENDA ITEM: Worksession on Proposed Minor Amendments to the Zoning Ordinance COUNTY ADMINISTRATOR'S COMMENTS: The staff has prepared, and the Planning Commission has reviewed and approved, a series of minor amendments to the zoning ordinance. First reading on these amendments was held on March 23rd. Second reading and public hearing is scheduled for April 27th. At this worksession the staff will present an overview of each proposed amendment focusing on the need and benefit of each amendment. Staff recommends as follows: 1. That the Board of Supervisors hold a worksession on April 13, 1999 to discuss the proposed minor amendments to the Roanoke County Zoning Ordinance. D-5 a Respectfully Submitted, Approved, ~ (C Terrance H ington, AICP Elmer C. Hodge Departm t of Community Development County Administrator Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by Harrison Johnson McNamara Minnix Nickens Vote No Yes Abs ~r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 14, 1999 RESOLUTION 041399-11 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: y/YLcr~-c-~-- ~ . Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Executive Session ~ AOAN ~~ ~ ~- A 2 17 a= ~~~~~ ~~ ~~~~.~.~ reaa P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 2401 8-0798 BRENDA J. HOLTON CLERK TO THE BOARD (540) 772-2005 DEPUTY Cl_ERK Internet E-Mail: mallen@www.co.roanoke.va.us FAX (540) 772-21 93 Internet E-Mail: bholton@www.co.roanoke.va.us April 14, 1999 Mr. Kit B. Kiser, Acting Chairman Roanoke Valley Resource Authority 1020 Hollins Road Roanoke, VA 24012 Dear Mr. Kiser: Attached is a copy of Resolution No. 041399-3 approving the 1999-2000 operating budget for the Roanoke Valley Resource Authority. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, April 13, 1999. If you need further information, please do not hesitate to contact me. Sincerely, ,~/. ~` c.c~~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Attachment cc: Diane D. Hyatt, Director, Finance John R. Hubbard, CEO, RVRA Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council ® Recycled Paper ~ EtOANp~.~ , ti ~ p ~ ~ a? ~~~~~ ~~ ~~xxY~.~Z.~e 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 BRENDA J. HOLTON CLERK TO THE BOARD (540) 772-2005 DEPUTY CLERK Internet E-Mail: malfenea www.co.roanoke.va.us FAX (540) 772-2193 Internet E-Mail: bholton@www.co.roanoke.va.us April 14, 1999 Ms. Jacqueline L. Shuck Executive Director Roanoke Regional Airport 5202 Aviation Drive Roanoke, VA 24012-1148 Dear Ms. Shuck: Attached is a copy of Resolution 041399-2 approving the Roanoke Regional Airport Commission Budget for FY 1999-2000. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, April 13, 1999. If you need further information, please do not hesitate to contact me. Sincerely, ~• Mary H. Allen, CMC Roanoke County Board of Supervisors Attachment cc: Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council ® Recycled Paper RESOLUTION PURSUANT TO TITLE 25, SECTIONS 15.2-1903, 15.2-1904 AND 15.2-1905, AND SECTIONS 33.1-119 THROUGH 33.1-132, OF THE CODE OF VIRGINIA (1950, AS AMENDED), TO AUTHORIZE THE ACQUISITION OF, AND IMMEDIATE RIGHT OF ENTRY TO, A 0.046-ACRE PARCEL OF LAND IN ROANOKE COUNTY LOCATED AT THE INTERSECTION OF U. S. ROUTE 220 AND VIRGINIA STATE ROUTE 862 (VALLEY AVENUE), (A PORTION OF TAX MAP NO. 77.20-1-40), FROM WACHOVIA BANK BY EMINENT DOMAIN PROCEEDINGS ~~~~~~ ~tc~-kc~ f~~~ lw~.e ~c,~ Lc~w~'s AGENDA ITEMS March 9 -Joint Meeting with Town of Vinton -approve Gainsharing agreement March 9 -Purchase of Lloyd Property (First reading) March 23 -Read Mountain Water System April 13 -Work Session with School Board on Early Retirement (after Veto Session) March 9 -Budget Work Session April 13 -Budget Work Session ~_. Roanoke Regional Airport Commission 5202 Aviation Drive Roanoke, Virginia 2401 2-1 1 48 (540) 362-1999 FAX (540) 563-4838 Honorable Chairman and Members Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, Virginia 24018-0798 March 10, 1999 ~Raava~ 1[G<71V1 VI`1L Re: Roanoke Regional Airport Commission Fiscal Year 1999- 2000 Budget and Proposed Capital Expenditures Dear Gentlemen: In accordance with the requirements of the Roanoke Regional Airport Commission Act, and the Roanoke Regional Airport Commission Contract dated January 28, 1987, as amended, submitted for your approval is the Airport Commission's 1999-2000 proposed Operating and Capital Purchase Budget (Attachment I), as well as a separate listing of a proposed capital expenditure (Attachment II) which is expected to exceed $100,000 and is intended to benefit five or more future accounting periods. This budget was adopted by the Commission at its March 10, 1999 meeting. The Commission has been advised by bond counsel that formal approval of the budget by resolution of each of the participating political subdivisions would be appropriate. The capital expenditure list also requires formal approval. I will be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission, thank you very much for your help and cooperation. Very truly yours, Jacqueline L. Shuck Executive Director Enclosures cc: Chairman and Members, Roanoke Regional Airport Commission Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission Paul M. Mahoney, Roanoke County Attorney Mary H. Allen, Deputy Clerk, Roanoke County Board of Supervisors csp030299.h Comm\99councn.ltr 11-Mar-99 ATTACHMENTI FOR YEAR 1999-2000 BUDGET CommBudg99-2000 EXPENSE BUDGET 1998-99 Budgeted Expenditures 1999-2000 Budgeted Expenditures 1. Operations and Maintenance Expenses A. Salaries, Wages and Benefits B. Operating Expenditures C. Other Maintenance Projects $1,825,253 2,074,009 196,100 $2,087,306 2,131,024 171,300 Total Operations and Maintenance 4,095,362 4,389,630 2. Non-Operating Expenses A. Interest B. Debt Service 503,511 339,032 284,234 429,032 Total Non-Operating 842,543 713,266 3. Capital Expenses A. Capital Projects and Purchases B. Multi -Year Projects 101,390 168,500 147,200 244,756 Total Capital Expenses 269,890 391,956 Total Budgeted Expenditures $5,207,795 $5,494,852 REVENUE PROJECTIONS 1998-99 Budgeted Revenues 1999-2000 Projected Revenues 1. Operating Revenues A. Airfield B. General Aviation C. Terminal Related D. Other Revenues $1,127,324 132,195 3,949,914 228,023 $1,087,638 152,669 4,010,267 310,447 Total Projected Operating Revenues 5,437,456 5,561,021 2. Non-Operating Revenues A. Interest from Debt Service B. Interest on Investments 48,000 370,000 35,000 390,000 Total Projected Non-Operating Revenues 418,000 425,000 Total Projected Revenue $5,855,456 $5,986,021 ATTACHMENT II Proposed Capital Expenditures (For projects expected to exceed $100,000 in cost and intended to benefit five or more accounting periods) I. Projects A. Relocate/Rehabilitate Taxiway A 1. Description: Relocate the north and south ends of Taxiway A and overlay center section. 2. Justification: Taxiway A is located too close to Runway 15/33 to meet current separation standards established by the FAA; therefore, the north and south ends of this primary taxiway will be relocated to a site which is 400 feet away from the centerline of the runway. The center section, which cannot be relocated until the former terminal building is demolished, requires an overlay in order to maintain its safety for three-five years. Estimated Cost: $5,550,000 B. Rehabilitate Hangar Building #4 1. Description: Remove asbestos, repair roof and replace hangar floor and adjoining ramp . 2. Justification: The large maintenance hangar formerly occupied by US Airways has not received substantial improvements since it was constructed in the 1960's. In order to prepare the hangar for a new tenant and to extend the useful life of this important facility, it is critical that the concrete ramp and floor be replaced with a much thicker concrete, and that all joints be resealed. A small amount of asbestos needs to be removed and relatively limited roof repairs performed. Estimated Cost: $640,000 C. Construct Lower Level Holdroom 1. Description: Construct holdroom/gate for regional carriers at the ramp level. 2. Justification: In order to assist some passengers flying on aircraft which are not boarded using a jetbridge, a lower level holdroom/gate will be constructed below current gate #'s 1 and 2. The gate will be accessed via an escalator which will be part of the project, and an elevator which is already in existence. Estimated Cost: $650,000 D Purchase Snow Removal Equipment: 1. Description: Purchase snow blower and large rubber wheeled front-end loader. 2. Justification: In order to remove snow from the runways, ramps and taxiways timely and efficiently, the Commission staff requires a front end loader and a second snow blower. These purchases are expected to complete the Commission's snow removal acquisition program which was begun in 1993. Estimated Cost: $350,000 II. Anticipated Funding Sources: Federal AIP Grant Funds $4,164,000 State Aviation Grant Funds 1,451,000 Commission Funds 925,000 Passenger Facility Charge 650,000 City and County Funds -0- Estimated Total Projects Funding $7,190,000 RESOLUTION OF THE ROANOKE REGIONAL AIRPORT CONI~IISSION Adopted this 10th day of March 1999 No. 07-031099 A RESOLUTION approving and adopting the Commission's Operating and Capital Purchase Budget for fiscal year 1999-2000. BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal year 1999-2000 Operating and Capital Purchase Budget for the Commission as set forth in the report and accompanying attachment by the Executive Director dated March 10, 1999, is hereby approved; BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf of the Commission to submit the fiscal year 1999-2000 Operating and Capital Purchase Budget, as well as a list of Proposed Capital Expenditures, to the Roanoke City Council and the Roanoke County Board of Supervisors for approval pursuant to the contract between the Commission, Roanoke City and Roanoke County dated January 28, 1987, as amended. ATTEST: ~ ~, r~ Secre A ~!~' ~ , ,Btu<-~~ ~~ ~,- ~~,~ ~ ~i9- ~ooo /~/ ~ Cam. ~ ~~ i't. f .a r_,.r From: "Mary Hicks" < ADMO1/MEH > To: adm01/ech Date sent: Fri, 26 Mar 1999 08:41:16 +0000 Subject: R+L Carriers Copies to: adm01/oac, adm01/twg, adm01/mha OAC says TWG sent you an e-mail update this morning. He and TWG met with R+L people last Friday. OAC says the matter has now been sent to VDOT for them to refine the estimated cost of the intersection improvements. I told Arnold that you'd like the agreement with R+L on the April 13 agenda. He says he has already called Jeff Echols about getting the info ASAP, but Echols hasn't returned the call. OAC doesn't know whether or not if an agreement can be prepared and ready by April 13. Mary Allen -- 1 -- Fri, 26 Mar 1999 10:01:24 MEMO To: Chairman and members, Board of Supervisors ~ From: Timothy W. Gubala, Director of Economic Development ~ (M Subject: Joint project with the Town of Vinton for McDonald Farm Date: March 26, 1999 The Department of Economic Development has been working with the Town Manager of Vinton to prepare an action plan for moving forward on the McDonald Farm project during 1999. Clay Goodman has obtained a proposal from Mattern & Craig for engineering services to develop a three part concept plan that will allow the Town to proceed with rezoning of the property, excavation estimates for several phases of development and an accurate boundary survey of the site. Mattern & Craig has quoted the Town a price of $27,600 to perform the three work elements. Clay Goodman will present this proposal to Town Council on April 6, 1999 to obtain their approval to proceed with this project and obtain funding for'/z of the engineering services. Roanoke County has appropriated its share of the $13,800 in the current FY 1998-99 Budget. Staff concurs with the content of the engineering and recommends that we move forward on the engineering study. Once funds are approved by Vinton Town Council, Clay can execute the contract and Mattern& Craig can begin work. We anticipate that the preliminary engineering will be complete within 60 days so that a rezoning application may be filed in July for a September 1999 hearing by the Planning Commission and Board of Supervisors. I will give the Board an update during the scheduled work session on the Roanoke County Center for Research and Technology on April 13, 1999. Please call me if you have any questions. c Elmer Hodge Clay Goodman PUBLIC NOTICE Please take notice that the Board of Supervisors of Roanoke County, Virginia, will hold a public hearing at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, on April 13, 1999, at 3:00 p.m., or as soon thereafter as the matter may be heard, on the question of the adoption of a Resolution pursuant to Section 15.2-903, 15.2-904 and 15.2-905 and Title 25 of the 1950 Code of Virginia, as amended, concerning acquisition of and immediate right-of- entry to a 0.046 acre parcel of land in Roanoke County located at the intersection of U. S. Route 220 and Virginia State Route 862 (Valley Avenue), (a portion of Tax Map Number 77.20-1-40), being owned by Wachovia Bank. Any member of the public may appear at the time and place aforesaid and address the Board on the matter aforesaid. Paul M. Mahoney County Attorney Please publish on the following dates: April 6, 1999 Please send bill to: Timothy W. Gubala Director of Economic Development County of Roanoke P.O. Box 29800 Roanoke, VA 24018 3 : no P~ o ~+ a X19 v t C O V E R FAX S H E E T To: Tern West Fax #: 981-3415 Subject: Legal Notice Date: April 2, 1999 Pages: 2, including this cover sheet. ~~~~ i CONIlVIENTS: Any documentation or information included as part of this transmittal, including, (without limitation, this cover sheet and any and all attachments or exhibits, is intended solely for tl:e use of the person shown as the recipient hereon and is confidential and privileged attorney- clientinformation unless otherwise indicated. If at all possible, we would like to have this public notice advertised on Tuesday, April 6, 1999. I realize we have missed the deadline of 12:00 noon today, but any help you can give us would be appreciated. If it cannot be published on April 6, then please publish on April 7, 1999. Thanks, Tem. Please call if you have any questions - 772-2071. From the desk of Wanda G. Riley, CPS Senior Administrative Secretary Roanoke County Attorney's Office P.O. Box 29800 - 5204 Bernard Drive, SW Roanoke, Virginia 24018-0798 540-772-2071 Fax: 540-772-2089 From: "Sue Patterson-Bane" < ADMO1/SPB > To: gup01/glr, adm01/oac Date sent: Tue, 6 Apr 1999 16:49:10 + 0000 Subject: Richfield Retirement Easement Copies to: adm01/pmm, adm01/ech, adm01/mha We received a call today from Dr. Bowling at Richfield Retirement about a deed of easement he is being asked to sign for a sewer easement from Richfield to the County along Daugherty Road. He had some changes to the form deed. I found out that Don DeLuka with R.L.Carriers (in Ohio) had prepared the deed of easement. He'd been given a form by someone at TP Parker. He asked me if I could make the necessary changes and send it over to Dr. Bolling ASAP because this was holding up the RLCarriers project -issuance of a permit. I told him I' d make the changes (and make sure it was on the right easement form) and have PMM review it and get it over to Dr. Bolling. Should this be on the consent agenda (if its a donation) this meeting if it is a RUSH? Sue Patterson-Bane Legal Assistant 772-2007 Mary Allen -- 1 -- Tue, 6 Apr 1999 16:57:50