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HomeMy WebLinkAbout4/27/1999 - Regular ~r - ,.! , / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 1999 ORDINANCE 042799-11 AMENDING AND REENACTING VARIOUS SECTIONS OF THE ROANOKE COUNTY ZONING ORDINANCE INCLUDING MULTIPLE EDITORIAL CHANGES AND SECTIONS PERTAINING TO AREAS INCLUDING COMPOSTING, CAMPS, RELIGIOUS ASSEMBLY, CUSTOM MANUFACTURING, FAMILY DAY CARE HOMES, VINEYARDS, AND ZERO LOT LINE DEVELOPMENT WHEREAS, the Roanoke County Board of Supervisors adopted the Roanoke County Zoning Ordinance on August 25, 1992; and WI-IEREAS, good zoning administration practice requires that zoning ordinances be periodically evaluated to insure their continued consistency with state law and their usefulness as a tool to implement community plans; and WHEREAS, the Planning Commission of Roanoke County evaluated the Roanoke County Zoning Ordinance during 1998 and has made a series of recommended changes to the ordinance; and WHEREAS, the Planning Commission of Roanoke County did hold its public hearing on these amendments on February 2, 1999 ,and made a recommendation concerning approval of the ordinance adopting these amendments to the Board of Supervisors of Roanoke County, Virginia; and, WHEREAS, in the interest of public necessity, convenience, general welfare, and good zoning practice, the Board of Supervisors hereby amends certain provisions; and WHEREAS, legal notice and advertisement has been provided as required by law, and that the first reading of this ordinance was held on March 23, 1999 and the second reading and public hearing will be held on April 27, 1999 BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia, that the Zoning Ordinance for Roanoke County, be, and hereby is, amended and reenacted, as follows: That the following general changes are made: a. That all Roanoke County zoning ordinance state code references to Title 15.1 be changed to reflect the corresponding Title 15.2 code reference. ,~ b. That all references to the Director of Planning be changed to the Coun~v Planner. c. That all references to the Director of Engineering and Inspections be changed to the Director of Community Development. d. That all references to the Department of Planning and Zoning, or the Department of Engineering and Inspections, be changed to the Department of Community Development e. That all references to the P~Planned Industrial Districtl be changed to PTD (Planned Technolog~Districtl f. That all references to the Comprehensive Plan be changed to the Community Plan 2. That the following specific additions, deletions and modifications are made: SEC. 30-3. PURPOSE,. A. 9. Protect approach slopes and other safety areas of licensed airports,~rtcl; .............. l0.Protect surface and groundwater resources ;' ~*i:::::y'viii:v:;l~'!;i'~i'~'~i'~~%'i .~:i:L.: :.:i::'.:Lyv;iii:~~.,v'::<::S,v'n::[:::i::i::tij:i~ .. SEC.30-6. ESTABLISHMENT OF DISTRICTS Industrial Districts PITD Planned ~t~ District 2 Special Purpose Districts SEC. 30-22. PENALTIES (A) Any violation of any provision of this ordinance shall be a misdemeanor punishable by a fine of not less than ten dollars ($10) nor more than dollars($~~69 ~). Each day a violation exists shall constitute a separate offense. SEC. 30-23 NONCONFORMING USES AND STRUCTURES; GENERALLY (A) Within the zoning districts established by this ordinance, or by future amendments which may i>c~t~ex so~-s::ar::a d:~f:Su e~ later be ado ted b::::€~ ` t~~:aoti~l±~ >ao#ak~an~:; t~:~~a~:...~ .............................:..:::.:::::::.:::::.::::::::::::::.. p , .::::::::: ~? :.::.::::::::::::::::::::::::::::::::.1::.....................................y ........................................P................ ~'. ~~~~t~~:rnast,``~~`""s~d'';`'there exist, or may east lots, parcels, structures, uses of land and g :...:.........::::....:.....::...~..::. ~~:. structures, and characteristics of site design and/or use which were lawful before this ordinance was adopted, or amended, but which would be prohibited under the terms of this ordinance, or future amendment. Such structures, uses, and characteristics, or any combination thereof, are considered nonconformities, and are hereby declared by the Board to be inconsistent with the character of the districts in which they occur. Sec. 30-23-2 Nonconforming Uses of Buildings, Structures or Land ~) iii;: is v::.: :,viiiii::}:yiv:::j:i:: ~C::•,:...i:!ifii'iiii4iii i:v :i i:i i'i:::ii:: iiii: ii iiii::"::iiii:i : isiiiiii'.S:::iii::i:vL<<::<:i:ii':~ :iF%if;:i;:i ;:}::::i:::Fiiii :jX}::::::fti:::titi•'.ii::•:::iii:~.::::::: :::ti:; ~ ::: :::::::::::::::~i::~~:: ~< <'~'l~€s..s~~n>~ha~lno#::~t ..1.:#~:13a€-~t~d~~ tv±~~s ~nct:as~t~d~~~z~za~l~~r....:<~ght :.:::.:::::::::::::::.::::::::::::::::::::.::::::::::::::::::::.1?~P:.3~:.:.:::.............................. g................................................................................. 3 }~ X3':3€~€~I£~'.#'Cr~l~Tl: ~ ~'':"::> Sec. 30-29-2. Residential Use Types Kennel, Private: The keeping, breeding, raising, showing or training of three 3 or more dogs over a~ six-(frj months of age for personal enjoyment of the owner or occupants of the property, and for which commercial gain is not the primary objective. Sec. 30-29-3 Civic Use Types l€aX- An establishment that rovides shelter and services which ::.....::::.......:...::........::...::.......:::::::..:.. p Nursing Home - A use providing bed care and in-patient services for persons requiring regular medical attention but excluding a facility providing surgical or emergency medical services and excluding a facility providing care for alcoholism, drug addiction, mental disease, or communicable disease. Sec. 30-29-5. Commercial Use Types 4 P ` Automobile Repair Services, Major: Repair of construction equipment, commercial trucks, agricultural implements and similar heavy equipment, including automobiles, where major engine »`~>'"' u and transmission re airs are conducted. ':~`~:t€~~sriu~~rtt€ .......:...:.:::::::::::;::::::::.off}:::.::::::::::::::. p ................................................................................ P '`~~'~>~~'oh~'r ~}'''a€ T ical uses include automobile and truck re air ara es, transmission shops, radiator shops, body and fender shops, equipment service centers, machine shops, and similar uses where major repair activities are conducted. Funeral ~ein~ e: Establishments engaged in undertaking services such as preparing the dead for burial, and arranging and managing funerals. Typical uses include fimer~hornesbr mortuaries Sec. 30-29-6. Industrial Use Types ~? :4;st;~' >;:::. ~ces~::.:: ;>~eh:€~mal:;:ors:~:;t~~:~as~~r~ls::a~c~:::a~n:x~ax~t : u:. a:..:.:: ::::.::::1.?:::::::::::. ~ :.:. P~' ::::::::::::::.. ~:::::::::::::::::::::::::::::.::::::::::::::::::::::::.:...:.:.. F ......................................................................................... l~ .................... . :iiiii:{:i:::4::ii)iiiiiF ~!:i::ii::i:::tivvi{{: i::tiii::vvv::4::iii iiiiii'~:i: ::i::ii::i::i`F'•v:i::iiiiiii::iii::ii.`:::::>::Y'<:i`:':ifii::4>i`iisisi'F4i"iiiiii:i::iiii::i:::i::i :iiiiii::'!4i::i::ii::ii' ~::ii::iiivi:i'•i::i::i::i::: ~::i::i::i:vii Y.iiiiiiii::i::i:::i .. ::::: ..::: ' : ds: ~e%u~~ent::Com .. id.. s::n. t>~~~i~l~d: >tl~~ ';~o;s€~~~`~~~~ a:~t SEC. 30-32. AG3 AGRICULTURAL/RURAL PRESERVE DISTRICT Sec. 30-32-2 Permitted Uses. (A) 3. Civic Uses ~~ 5 1 ~ ~ ~ \- 2.Civic Uses 4. Industrial Uses SEC. 30-33. AG1 AGRICULTURAL/RURAL LOW DENSITY DISTRICT Sec. 30-33-2 Permitted Uses. (A) 3.Civic Uses ~) 2. Civic Uses ::> 4. Industrial Uses SEC. 30-34. AR AGRICULTURAL/RESIDENTIAL DISTRICT Sec. 30-34-2 Permitted Uses. ~) 4. Industrial Uses ............................................................. ............................................................ ..................................................... SEC. 30-36. AV 1~I``VILLAGE CENTER DISTRICT 6 ............................... (A) The purpose of the AV, 'gc~#r~llVillage Center district is to establish areas which will serve as the focal point for cultural and commercial activity of the rural service areas of the County, as envisioned in the Comprehensive plan land use category of the same name. The density recommended for these areas is intended to average between one and three units per acre. Small country stores, family restaurants, and similar small service and personal service businesses, in addition to public and institutional buildings such as schools, post offices and places of religious assembly, are commonly found at these crossroad locations. These areas bring a sense of community to the surrounding rural areas, with an emphasis on providing the essential goods and services to rural residents, but are not intended as employment destinations for urban residents. New development should therefore be carefully considered for its compatibility with the surrounding development and the purpose and intent of this district. Any expansion of these areas should be contiguous to existing Village Center areas to avoid leap-frog commercial development. Similarly additional development may warrant additional public services, such as community sewer and water systems Sec. 30-36-2 Permitted Uses. A) 3. Civic Uses Religirnss-~ssemb~p* ~) 3.Civic Uses Sec. 30-41. R-1 Low Density Residential District 7 • • ~ i ~ SEC. 30-42. R 2 MEDIUM DENSITY RESIDENTIAL DISTRICT Sec. 30-42-2. Permitted Uses (A) 2. Civic Uses ~) 2. Civic Uses ~€ s~€< <air'!` SEC. 30-45. R-3 MEDIUM DENSITY MULTI-FAMILY RESIDENTIAL DISTRICT Sec. 30-45-2 Permitted Uses. ~) 2. Civic Uses 8 1 i SEC. 30-47. PRD PLANNED RESIDENTIAL DEVELOPMENT DISTRICT Sec. 30-47-3. Site Development Regulations (A) Each planned residential development shall be subject to the following development standards. .................... ..................... 1. ve .................... ..................... SEC. 30-53. C-1 OFFICE DISTRICT Sec. 30-53-3 Permitted Uses. (A) 2.Civic Uses 4.Commercial Uses Elir~ic ~) l.Civic Uses SEC. 30-54. C-2 GENERAL COMMERCIAL DISTRICT Sec. 30-54-2 Permitted Uses. (A) 1.Residential Uses ........................................................... ............................................................ 9 1 1 ~ 4.Commercial Uses C-firuc ~) 1.Civic Uses SEC. 30-61 I-1 INDUSTRIAL DISTRICT Sec. 30-61-2. Permitted Uses. ~) 2.Industrial Uses SEC. 30-62 I-2 INDUSTRIAL DISTRICT Sec. 30-62-2. Permitted Uses. (A) 4.Commercial Uses .................... ..................... Equipment Sales and ~ervicef (B) 1. Commercial Uses ........................................... ............................................ ...:~. Z.Industrial Uses ................................. .................................. ~` 10 SEC. 30-73 ECO EMERGENCY COMMUNICATIONS OVERLAY DISTRICT Sec. 30-73-5. Permits (A) Any application for a building permit for construction on any property located within an Emergency Communications Zone shall be referred to the of the fire and rescue department. Sec. 30-73-6 Appeals A An decision of the i~4~~h~~r with re ards to () Y ......................................................................... g the requirements of this section shall be considered a decision of the administrator ,and may be appealed to the board of zoning appeals pursuant to the provisions of this ordinance. Sec. 30-81-1. Agriculture :.::c~~~.:l~J :...:.......:..................... .............................::...................................................................................................................:...... ) ..............................................................................p.................................................................................................................. l?~................ Sec. 30-82-11 Multi-Family Dwelling. (B) General Standards ... (F) General Standards in the C-1 rtdistrict, independent of the general standards above: Sec. 30-82-12 Single Family, Detached (Zero Lot Line Option) 11 (B) 2. The minimum lot size, frontage and front and rear yard setbacks required in the District Sec. 30-82-13. Single family, Attached ~) 1. The minimum lot size, frontage and front and rear yard setbacks required in the ...................... ..................... District Regulations may be reduced up to twenty (20) percent, tsti~'iwsr mod` :...:...:....::...::. 12 >~<> <<Ictt>Jaia` Sec. 30-82-14. Townhouses ~) .....::::..... :::: ~r:~ekacu~:a~c~s~:an~::tu<~a~au~id:fo~:re a~:.°>:sc~~edul >ii~~~~a:Osx~u~~a: f ....:..................................................................................................:. ...:::::::.:::::::::::::::::::::::::::: publ~i :: ~ .::::::::::::::::::::::::::::::::::::::::::::::: SEC. 30-83 CIVIC USES Sec. 30-83-0.5 Camps (A) General standards: 1. Any outdoor activity area, swimming pool, or ball field or court which adjoins a residential use type shall be landscaped with one row of small evergreen trees in accordance with Section 30-92 along the property line adjoining the residential use type. Where night-time lighting of such areas is proposed large evergreen trees shall be required in a location appropriate to screen adjoining residences. 2.. The minimum area for a camp shall be 10 acres. ~ . Multiple structures may be constructed on the property, such as cabins, lodges and other 13 facilities typical of a camp provided that all structures comply with the setback requirements for a principal structure from adjoining property lines. 3. Each building intended to accommodate members shall be accessible via an all weather road suitable to accommodate emergency vehicles serving the property. ~. One year-round residence, including a Manufactured Home, maybe constructed as a caretakers home in addition to other facilities on the property. Sec. 30-83-9. Religious Assembly. (C) ................. .................. a. The total gross floor azea of the expansion itself does not exceed x-566 Q square feet• and b. The gross floor azea of the expansion is not more than fine-hundred 'tt~u~tti (~98 #~) percent of the existing gross floor area; and .............................................................. ............................................................. ~i~Q~»~< .............................................................. ............................................................. 14 SEC. 30-86. INDUSTRIAL USES :: ~.a~fr :::~u~.es :.:.: he::ar~:::d. ~vr::~.....: . m :sh~:€:b~:~:oca~~~;::.;±~h>;:::.::.>::::.:.;.::~ ::..::.::.:.:.::.:......::.............. :~ :: . ::.::::::::::::::::::::::: :::::::::::.::: .:::.g::::::::::::::::::::::::::::::::::....... .................................................................... Pte.............. 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Matdri~l#a b~c~ : :.......:......................: .................................................................................................................:::.:.: ~::::::::::::.::::::. ::::. ::::::::::::.::.:.::..::......:............................:~.I??~'........................................................................................................... Pe >::::> :alt~ii~z~> r'~i'~: ac .......:................................................::::::::::::::::::::::::::::::::::.::.:::::::::.~::::::::::. >«<<,:>' «::<::::::~::::::::`~af ~it~i€ ~ `: :ash s. ~i€t~~~:::~~::::P :::::::::::::::::::::.~:::::::::::::::::::::::::::::::::::::::::::::::::.P.:::::.:::::::::?:.::::::::::::::::::::.:.I~:::::::::.:::::::::::::: ::. ::>::::::::::::>~>::>:::>`' ` ably.. ~ te.. an . ~~.> ~::~ ..........................................................................:::::::::::::::::::::::::::::::::.::::::::..:.::::::::::::::.~::::::::::.:~:::::::::::::::::::::::::::::::::::::::,8::::::::::::::: '`'sir` `t<»»aa~a~> Sec. 30-86-3. Custom Manufacturing (B) Additional standards in the AG-3 AG-1 and AV districts: 1. Maximum square footage for a custom manufacturing establishment: three thousand 15 .............. ............... (~A6@ ~4) square feet. (C) Additional standards in the AG-3, AG-1 and districts: Sec. 30-87-.05. Amateur Radio Tower. (C) 1. The maximum height permitted by right for an amateur radio tower shall be sirxtgftve t3~ ~r (G~ ~) feet. Any tower that exceeds this height may be permitted only after obtaining a special use permit in accordance with Section 30-19 of this ordinance and the additional criteria established under (D) for such permits below. Sec. 30-90-4 Minimum Standards and Improvements Required :mist:b~::m~ad~:l`~r:~±~h~~ut::~c~ss::end>t~u~<aro~:n~>~o~:re Iar .: <>~che~iul ira~~€s~~ns ::............:...........................................................................::...::.::..:::::..::.::::::::::::::::::.::.:::::::::::::::::::::. ~:::::::::::::::::::::::::. ~~ ...:::::..:....:::....:...::................................................................................................ ... l~ ~'' }i}: iiY.}v::ii'•ii'{{Oiiiii•: ^iiii: :;:iii::: '.::Ti::: `.:iir'::is~ii::i::::i::.~:::::iii:?~ii:::•}}::}:<:''!>:'r::::i}::{: x.iii;:;;>'iiiiiiY:i Sec. 30-91-2. General regulations for Parking. 1. Except for vehicles parked within multi-family developments all recreational vehicles, 16 2. No truck or commercial vehicle with, or designed to have, more than two (2) rear wheels shall be parked everrught; except while loading or unloading on such premises. No construction machinery shall be parked overnight unless the machinery is incidental to improving the premises. These provisions shall not apply to pickup body type trucks, or to vehicles essential for an agricultural use associated with the premises. Sec. 30-91-9. Minimum Parking Required. USE TYPE (C) Civic Use Types `' ....:::::.P... PARKING REQUIRED ~~du7 (E) Commercial Use Types Automobile Repair Services, Minor Sec. 30-91-10. Stacking Spaces and Drive-Through Facilities. (A) 17 $ . ~ ~. 6 . 3. That this ordinance shall be effective from and after its adoption. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda 7. Holt n, CMC Deputy Clerk to the Board of Supervisors 18 cc: File Terry Hamngton, County Planner Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sheen Krantz/Betty Peary Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Don C. Myers, Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Community Development Gary Robertson, Director, Utility Michael Lazzuri, Court Services William J. Rand, III, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Elaine Carver, Director, Procurement John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R Wayne Compton, Commissioner of Revenue 19 4 '/ "~ PETITIONER: ROANOKE COUNTY PLANNING COMMISSION CASE NUMBER: 8-2/99 Planning Commission Hearing Date: February 2, 1999 Board of Supervisors Hearing Date: April 27, 1999 A. REQUEST Petition of the Roanoke County Planning Commission to receive public comments and suggestions on amending the Roanoke County Zoning Ordinance in order to make minor revisions to various sections of the text. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION None. D. COMMISSION ACTION(S) Mr. Witt moved to recommend approval of the zoning ordinance changes with the following changes: remove provisions for confined animal feeding operations, add the elimination of the 10-acre minimum planned residential development requirement, and exempted sign language to remain as is. The motion carried with the following roll call vote: AYES: Ross, Thomason, Witt, Robinson, Hooker NAYS: None ABSENT: None E. DISSENTING PERSPECTIVE None. F. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report Other .,; Terrance Harr' gton, cretary Roanoke C unty Planning Commission 1 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 1999 AGENDA ITEM: Second Reading and Public Hearing of an Ordinance to Adopt Minor Amendments to the Roanoke County Zoning Ordinance c`OUNTY ADMINISTRATOR'S COMMENTS: The Planning Commission has prepared and reviewed a series of minor amendments to the zoning ordinance text. A Commission public hearing on these amendments was held on February 2, 1999 These amendments have been initiated to keep our ordinance consistent with state code, and update terms and definitions. In addition the proposed changes, in part, • Change the districts where Home for Adults (Adult Care Residences) are allowed, • Change "Camp" uses to be allowed by special use permit in AG3, AGl and AV zoning districts, • Change Religious Assembly uses to be allowed by special use permit in AV and C1 zoning districts, • Allow mini-warehouse uses by special use permit in I-2 districts, • Modify the use and design standards for PRD Districts, and for zero lot line housing, religious assembly, townhouses, and agricultural (vineyard) uses, • Add a new use type definition and use and design standards for composting uses, and • Modifies standards for Family Day Care Homes in R1 and R2 zoning districts to require a special use permit for ~~ .," y 2 this use. A Board work session on these amendments was held on April 13, 1999. Staff recommends as follows: 1. That the Board of Supervisors hold a second reading and public reading of this ordinance on April 27, 1999 and take action to adopt the amendments as submitted. Respectfully Submitted, ll~ Terrance Har ington, AICP Departure of Community Development Approved, Elmer C. Hodge County Administrator Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by Vote No Yes Abs Harrison Johnson McNamara Minnix Nickens ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 1999 ORDINANCE AMENDING AND REENACTING VARIOUS SECTIONS OF THE ROANOKE COUNTY ZONING ORDINANCE INCLUDING MULTIPLE EDITORIAL CHANGES AND SECTIONS PERTAINING TO AREAS INCLUDING COMPOSTING, CAMPS, RELIGIOUS ASSEMBLY, CUSTOM MANUFACTURING, FAMILY DAY CARE HOMES, VINEYARDS, AND ZERO LOT LINE DEVELOPMENT WHEREAS, the Roanoke County Board of Supervisors adopted the Roanoke County Zoning Ordinance on August 25, 1992; and WHEREAS, good zoning administration practice requires that zoning ordinances be periodically evaluated to inswe their continued consistency with state law and their usefulness as a tool to implement community plans; and WHEREAS, the Planning Commission of Roanoke County evaluated the Roanoke County Zoning Ordinance during 1998 and has made a series of recommended changes to the ordinance; and WHEREAS, the Planning Commission of Roanoke County did hold its public hearing on these amendments on February 2, 1999 ,and made a recommendation concerning approval of the ordinance adopting these amendments to the Board of Supervisors of Roanoke County, Virginia; and, WHEREAS, in the interest of public necessity, convenience, general welfare, and good zoning practice, the Board of Supervisors hereby amends certain provisions; and WHEREAS, legal notice and advertisement has been provided as required by law, and that the first reading of this ordinance was held on March 23, 1999 and the second reading and public hearing will be held on Apri127, 1999 BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia, that the Zoning Ordinance for Roanoke County, be, and hereby is, amended and reenacted, as follows: '~ 1. That the following general changes are made: a. That all Roanoke County zoning ordinance state code references to Title 15.1 be changed to reflect the corresponding Title 15.2 code reference. b. That all references to the Director of Planning be changed to the County Planner. c. That all references to the Director of Engineeri~ and Inspections be changed to the Director of Community Development. d. That all references to the Department of Planning and Zoning, or the Department of Engineering and Inspections, be changed to the Department of Community Development e. That all references to the P~Planned Industrial District) be changed to PTD Planned Technology Districtl f. That all references to the Comprehensive Plan be changed to the Community Plan 2. That the following specific additions, deletions and modifications are made: 5EC. 30-3. PURPOSE A. 9. Protect approach slopes and other safety areas of licensed airports,-aircl; .............. l0.Protect surface and groundwater resources~f ::;<: >:::>:::~le.~' '<" ita . ;..;.:..:.... flte::xl:~:::cr?~alian..ansl:::xe~er~afi~~n:::ofa~'vx~::abl.:;>'.vus€a~<sla :::::::::::.::.::::::::::::::::.~:::.:::::.::: nt::;and <:: he.c urro >:: ft :..::::.:: ;; :.: :. >: eeda:.ft~r:.tl~.ilt~cal :::: as::: Drell:: a~: ~:<r:..~asc~0~6~~: ~c~ : ~tl~n.;~.:::.:::.:: ~::;: <;.::,:;::: <::;:.:::;, ~urren~:;and fu~re ... ::: ~. ... . ... . ... ........ ..P,... p..,. :: vii::i:::4::i:::ii>?:'iiiiiiiiijij:'::i::i:::'{i::i::i::i:i'.:~:<:: iiYij:~ii:i::::::<:::v;:;:?"~':: '::'1:~:::"`>:C:::iii;:;;;:::;:::::'.:~'::::::',v'~::::::i:::::•:::::!!i::i:::ti::',:;:': }.:::.. .. .<.. .. ::: :...:.:.. ... .....:. ,; .....: :::: ee < :oaf 11:~~:> >.l,a <::distrct;::v~r~r~:<the:::l~c1a::.»>:s;~fi~ate;; 2 SEC.30-6. ESTABLISHMENT OF DISTRICTS Industrial Districts P~TD Planned a~I;? District Special Purpose Districts ................ ................. ................ BOO ................. ................ .............. .............. SEC. 30-22. PENALTIES (A) Any violation of any provision of this ordinance shall be a misdemeanor punishable by a fine of not less than ten dollars ($10) nor more than ~ne~ t;~?i.;,.,;;;:.;:.;;;;:.;;;;~ ::.:::::::::::.: dollars($}$66 3f). Each day a violation exists shall constitute a separate offense. SEC. 30-23 NONCONFORMING USES AND STRUCTURES; GENERALLY (A) Within the zoning districts established by this ordinance, or by future amendments which may ::<:>~~: '' nth "' .rs... later be adopted, g~,by 1e~t~~aaat~ ~~ad, l~ga~ ap~iv~n~ t~.kerz ~y the t~a~da Super~?tso.,, ::.:::::::...~:.::::......:: '' t~r~tC `` `;`;:;;where exist, or may exist lots, parcels, structures, uses of land and ~.:. ,~. (. i 9rox i structures, and characteristics of site design and/or use which were lawful before this ordinance was adopted, or amended, but which would be prohibited under the terms of this ordinance, or future amendment. Such structures, uses, and characteristics, or any combination thereof, are considered nonconformities, and are hereby declared by the Board to be inconsistent with the character of the districts in which they occur. Sec. 30-23-2 Nonconforming Uses of Buildings, Structures or Land ~) :;::>: . TtS ~!eGt~ S~i~tl<t~4~ ~tl?~1~:t~,~~c~~c~C~S~ng x4v~~r~ ~ctd ~:~s~~~~t~c~ ~nl:+ ~11~i?~! by ~g..x . ,:.»:. Sec. 30-29-2. Residential Use Types Kennel, Private: The keeping, breeding, raising, showing or training of three 3 or more dogs over ~'a~`~t six-f 6j months of age for personal enjoyment of the owner or occupants of the property, and for which commercial gain is not the primary objective. Sec. 30-29-3 Civic Use Types J'l~?r<~e~;~- An establishment that rovides shelter and services which :.:.:::...:.........:........::...::..:.....::.....:.. P may include meals, housekeeping, and personal care assistance primarily for the elderly. Residents are ~hep-are able to maintain asemi-independent life style, not requiring the more extensive care of a 4 / w nursing home. ~:~s~~ier~i~?~~a~~~ ~~d;~YSt~npe~z;~ a~ Fast one ©f~h~.f©ll~~:wl€g~:> .: d en::A#~e~e :: ai?allab ~~::'W~ < taff.1S. lip: i:» t~:ta~as~t<o~~ ~i~rse<:~::a~d:zs:a ~~:..:>Qi~;:::ut:.`;<~?~ttfi.::;rn~..:.:~...a ............................::.:::::::.:::::::::::::::.~:::::::::.~::::. yg ::.:::::.::.:::::::::::.:. ~ ::::::::::.:::::::::::::::::::::::::::::::::::::::.yP.::.:.:::..y :................. Y, ................................................................. Nursing Home - A use providing bed care and in-patient services for persons requiring regular medical attention but excluding a facility providing surgical or emergency medical services and excluding a facility providing care for alcoholism, drug addiction, mental disease, or <.>> ~`` communicable disease. u~'''h~~zes;h~.,~;.,,~. ors~~,1~,,~ns::: ;n. :.::.:::::.y.: :..:..........g........... . Sec. 30-29-5. Commercial Use Types Automobile Repair Services, Major: Repair of construction equipment, commercial trucks, agricultural implements and similar heavy equipment, including automobiles, where major engine _::>:::::<.1 `> ` 't`vz un.. . and transmission repairs are conducte Thz~ ~zzcluc€cs ~r~s~r aufiQn~cal~xl±~ rep. , ...,,,.....::...:::..1..... , .:.... Typical uses include automobile and truck repair garages, transmission shops, radiator shops, body and fender shops, equipment service centers, machine shops, and similar uses where major repair activities are conducted. • , - , °K- Funeral ~~ e:?z: Establishments engaged in undertaking services such as preparing the dead for burial, and arranging and managing funerals. Typical uses include mortuaries ........................................ ....................................... adcra~ari~s. ........................................ ....................................... Sec. 30-29-6. Industrial Use Types ~aled:tc~ ~~` ~ .u '`'; ~€c~~an iced. '~~ri 'o~~,~ . ;.<; x~~:ess b w~hicl~.a~t;~xna~. wash d..plgnt t~a~ca~dsark:;cab ::::.:::::::::::::.::.:::::.:::::.P:.:.::.:.::..:::::. ..... ~........S...P ..................~'.. . :.;:.;;:.;:.::::.;:.;:.::.;::.;:. a~: t~raste: ~ utr~e'~~n ost~t ::does:not:::~lud~:the:: ra~~ess~.:<Q.:<xr~ulai~ ......::.:::::::::::::: ~rc~:;a;~~z~~::~~~tzu~.;n.:::::.:~ ::::::::::::::::::::::.1~:::::::::::.g.:.:::::::::::::::::::::::::::::::::::::.:::::.::.P :..:..:....:.......:......::............. P...... SEC. 30-32. AG3 AGRICULTURAL/RURAL PRESERVE DISTRICT Sec. 30-32-2 Permitted Uses. (A) 3. Civic Uses ~P~` ~) Z.Civic Uses .................... ~amps* 4. Industrial Uses SEC. 30-33. AG1 AGRICULTURAL/RURAL LOW DENSITY DISTRICT Sec. 30-33-2 Permitted Uses. (A) 6 '~ 3.Civic Uses SEC. 30-34. AR AGRICULTURAL/RESIDENTIAL DISTRICT Sec. 30-34-2 Permitted Uses. ~) 4. Industrial Uses SEC. 30-36. AV Ttijj`I+~'/VILLAGE CENTER DISTRICT (A) The purpose of the AV, g~ka~a]Village Center district is to establish areas which will serve as the focal point for cultural and commercial activity of the rural service areas of the County, as envisioned in the Comprehensive plan land use category of the same name. The density recommended for these areas is intended to average between one and three units per acre. Small country stores, family restaurants, and similar small service and personal service businesses, in addition to public and institutional buildings such as schools, post offices and places of religious 7 T- ~ assembly, are commonly found at these crossroad locations. These areas bring a sense of community to the surrounding rural areas, with an emphasis on providing the essential goods and services to rural residents, but are not intended as employment destinations for urban residents. New development should therefore be carefully considered for its compatibility with the surrounding development and the purpose and intent of this district. Any expansion of these areas should be contiguous to existing Village Center areas to avoid leap-frog commercial development. Similarly additional development may warrant additional public services, such as community sewer and water systems Sec. 30-36-2 Permitted Uses. A) 3. Civie Uses ~) 3.Civic Uses Sec. 30-41. R-1 Low Density Residential District Sec. 30-41-2. Permitted Uses. (A) 2. Civic Uses 8 lia ~B~ 2. Civic Uses al'>? SEC. 30-42. R-2 MEDIUM DENSITY RESIDENTIAL DISTRICT SEC. 30-45. R-3 MEDIUM DENSITY MULTI-FAMILY RESIDENTIAL DISTRICT Sec. 30-45-2 Permitted Uses. ~B) 2. Civic Uses SEC. 30.47. PRD PLANNED RESIDENTIAL DEVELOPMENT DISTRICT 9 ~ ,~ Sec. 30-47-3. Site Development Regulations (A) Each planned residential development shall be subject to the following development standards. ..................... 1. ~e~?ed .................... ..................... SEC. 30-53. C-1 OFFICE DISTRICT Sec. 30-53-3 Permitted Uses. (A) 2.Civic Uses Rcli 4.Commercial Uses C-~ir~ic (B) l.Civic Uses I~lo '`etUl~" SEC. 30-54. C-2 GENERAL COMMERCIAL DISTRICT Sec. 30-54-2 Permitted Uses. (A) 1.Residential Uses 10 J' ~ ~.~;~ SEC. 30-61 I-1 INDUSTRIAL DISTRICT Sec. 30-61-2. Permitted Uses. ~) Z.Industrial Uses :;~t~~ <:>:: ,..1~,,..:,::,..~.. SEC. 30-62 I-2 INDUSTRIAL DISTRICT Sec. 30-62-2. Permitted Uses. (A) 4.Commercial Uses .................... ..................... Equipment Sales and ~ervYCe~n~!a ~) 1. Commercial Uses 11 2.Industrial Uses ~ti`r SEC. 30-73 ECO EMERGENCY COMMUNICATIONS OVERLAY DISTRICT Sec. 30-73-5. Permits (A) Any application for a building permit for construction on any property located within an Emergency Communications Zone shall be referred to the ::::::;:>:<::<:>::>:>'.<:>::>::>:::.>~::><::::;:::;> r n re a de artment. t~t?~~o!~tst~~~~~tt~r of the fi e a d scu p Sec. 30-73-6 Appeals "`~>~ad with re ards to (A) Any decision of the ?ci~~~Qm .::::::::::.:::::.:.:::::::::::::.. g the requirements of this section shall be considered a decision of the administrator ,and may be appealed to the board of zoning appeals pursuant to the provisions of this ordinance. 5ec.30-81-1. Agriculture (.~). ~ommearc~al ~s~s sup~:;as;:,gi~, shops., an~i restaurants.assc~~x~t~ .:.::::..:::.:......:::::..::..:::.:::::::...:...1~.::..:...:::.:::. ':::::i::i::::i:j ::: .:::.:::.:~::::.;..~ :::::p.::i:: ::fi.: ;: ...: .:..e. ', ~ . ~ : ~i:~ `~L;':;:«':`:°~~v~el~til.":~.::<S' : ~ia~::se.P. rrnttr 5~::.::~~.;~~.::. ~::::::. ~::::::::::.y.:::: ~.::::1::::: ::::::::::::::::::::.::::::::.::. Sec. 30-82-11 Multi-Family Dwelling. (B) General Standards 12 ~~- ::>:>~'~ovxs~~~:~rnust::k~;mad~..ffl~-:~. h~~.~x.:ace~s~:ax~c~.:t~xrr~ .:...................::::::::::::..:::::.:.y.....::::::::::...::::::: ::.::::.......:.:...:.................................................................................................................................................. (F) General Standards in the C-1 a~'districts, independent of the general standards above: Sec. 30-82-12 Single Family, Detached (Zero Lot Line Option) ~) 2. The minimum lot size, frontage and front and rear yard setbacks required in the District 13 > > Sec. 30-82-13. Single family, Attached ~) 1. The minimum lot size, frontage and front and rear yard setbacks required in the Sec. 30-82-14. Townhouses ~) 4:;:< ~'::::t's<:: `~~:::~:: ~:%f: ~ iS::#::::::::::i:: ~::%$%:i':~`:~ i::i::i:::::::::":i: ~";;:::~:i:::2+:::::::;:`~;::i ~':<;:Y;:::;;:;:~ :;:;i; ~.;:;>`.':::'~; u€b~~r~e~~~~1~~;su~h~s trash; cQlle.~t~~~€:< .. .. .... SEC. 30-83 CIVIC USES 14 Sec. 30-83-0.5 Camps (A) General standards: 1. Any outdoor activity area, swimming pool, or ball field or court which adjoins a residential use type shall be landscaped with one row of small evergreen trees in accordance with Section 30-92 along the property line adjoining the residential use type. Where night-time lighting of such areas is proposed large evergreen trees shall be required in a location appropriate to screen adjoining residences. 2.. The minimum area for a camp shall be 10 acres. z . Multiple structures may be constructed on the property, such as cabins, lodges and other facilities typical of a camp provided that all structures comply with the setback requirements for a principal structure from adjoining property lines. ~. Each building intended to accommodate members shall be accessible via an all weather road suitable to accommodate emergency vehicles serving the property. ~.'Sr One year-round residence, including a Manufactured Home, may be constructed as a caretakers home in addition to other facilities on the property. Sec. 30-83-9. Religious Assembly. 15 (C) a. The total gross floor area of the expansion itself does not exceed X596 „~xf) square feet; and b. The gross floor area of the expansion is not more than flnc~ t (~99 ) percent of the existing gross floor area; and SEC. 30-86. INDUSTRIAL USES ......................................................... :~;:,: '~'~e:~a:~d :.~d:for: :...a~ta~ .:~l~~l..~~..~r.~~~~...r.~t~r.t]~~ ..........::: ~::::: c?::::::a1~.:.: ~'...........:.............. ::::. .::::::::::::::.::::::::.:::::::.1::::::::::::::::::::. ::.::.::::: ~.:::::::::::::::.::::::::::::::::::::.:::.~ .::::::.::::::::::::.::::::::::::::.................................... ~?.....1~'3~ .............. 16 „ r ~ • vehicles essential for an agricultural use associated with the premises. Sec. 30-91-9. Minimum Parking Required. USE TYPE ~"` PARKING REQUIItED (C) Civic Use Types z Sep ~c~€1 (E) Commercial Use Types Automobile Repair Services, Minor id~E Sec. 30-91-10. Stacking Spaces and Drive-Through Facilities. (A) ~ . ~ . 19 ~ t 6 . 3. That this ordinance shall be effective from and after its adoption. "" 20 O~ EtOANp~,~ r¢wxrcKneewE~ ~. ..A i Z ~ 1838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA APRIL 27, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: The Honorable H. Odell "Fuzzy" Minnix Cave Spring Magisterial District 3. Pledge of Allegiance to the United. States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring May 2 - 8, 1999, as National Tourism Week in Roanoke County. 2. Recognition of Roanoke County for being named as a 1998 Tree City USA and proclamation declaring April 30, 1999 as Arbor i Day in Roanoke County. D. BRIEFINGS E. NEW BUSINESS 1. Approval of the Roanoke County Bonding Committee's recommendation to formally declare Hanging Rock Estates, L.L.C., to be in default under their Land Subdivider's Agreement dated June 23, 1995, Off-Site Sewer Agreement dated November 26, 1996, and Erosion and Sediment Control Agreement dated June 23, 1995. (Arnold Covey, Director of Community Development) 2. Request for additional funds to conduct the June 8, 1999 Republican Primary Election. (Diane St. John, Registrar) 3. Request for approval of the Roanoke Valley Regional Cable Television 1999-2000 budget. (Anne Marie Green, Director of Community Relations) 4. Request for funding for Citizen Satisfaction Survey. (Anne Marie Green, Director of Community Relations) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. Ordinance to obtain a Special Use Permit to construct a fast food restaurant and drive-thru, located at 4065 Electric Road, Cave Spring Magisterial District, upon the petition of Krispy Kreme Doughnut Corporation. 2. Ordinance to obtain a Special Use Permit to construct an educational facility, located in the 7800 block of Olsen Road, Hollins Magisterial District, upon the petition of The Achievement Center Foundation. a 3. Ordinance to obtain a Special Use Permit to operate a dance hall, located at 7300 Williamson Road, Hollins Magisterial District, upon the petition of ABD Inc. 4. Ordinance to obtain a Special Use Permit for an equipment and rental business, located to the rear of 5120 Peters Creek Road, Hollins Magisterial District, upon the petition of Branch Management. G. FIRST READING OF ORDINANCES H. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the acquisition of property at 5445 Glenmary Drive from Lottie B. Dickerson for an access road into the Roanoke County Center for Research & Technology. (Tim Gubala, Economic Development Director) I. APPOINTMENTS 1. League of Older Americans -Advisory Council J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT A ENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -March 23, 1999. 2. Confirmation of Committee Appointments to the Roanoke Valley Greenway Commission and Commission for Senior and Physically Challenged Citizens. 3. Donation of sanitary sewer easement across property of The Terumah Foundation, Inc., located on Merriman Road. 3 4. Acceptance by Roanoke County Schools of Summer Youth Employment Program Grant. 5. Acceptance of water and sanitary sewer facilities serving Canterbury Park, Section 12. 6. Write-off of Utility Bad Debts. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Report of approved changes to the Secondary System of State Highways as of March 1999 6. Virginia Department of Transportation warrants for traffic signals 7. Report of claims activity for the Self-Insurance Program 8. Budget Calendar O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Joint Work session with the School Board to discuss proposed Early Retirement Program for school employees. (5:00 p.m.) 2. Work session on County budget. 4 P. EXECUTIVE SESSION pursuant to Code of Virginia Section 2.1-344 A (5) to discuss a prospective business or industry where no previous announcement has been made. EVENING SESSION (7:00 P.M.) Q. CERTIFICATION RESOLUTION R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Congratulations to Glenvar High School Boys Basketball Team for winning the Group A State championship. S. PUBLIC HEARINGS 1. Public Hearing to elicit written or oral comment from the public on the proposed 1999/2000 fiscal year budget. (Brent Robertson, Budget Manager) 2. Public Hearing and resolution pursuant to the Code of Virginia to authorize the acquisition of and immediate right-of-entry to a 0.75 acre parcel of land on Glenmary Drive from Martin G. Gallimore and Gary W. Gallimore by eminent domain proceedings. (Paul Mahoney, County attorney) T. PUBLIC HEARING AND SECOND READING OF ORDINANCES ~ ITEM T-1 HAS BEEN CONTINUED BY THE PLANNING COMMISSION AND WILL NOT BE HEARD 1. Second reading of an ordinance to rezone 53.125 acres from AG-3 to PRD to construct a planned residential community located in the 7600 block of Token Road, Cave Spring Magisterial District upon the petition of Grindstone Engineering. (Terry Harrington, County Planner) (WILL NOT BE HEARD THIS EVENING) t ITEM T-2 HAS BEEN CONTINUED BY THE PETITIONER UNTIL MAY 27, 1999 5 2. Second reading of an ordinance to obtain a Special Use Permit to replace an existing 30 foot pole with an 80 foot monopole and replace an existing building, located .4 mile north of intersection of Bent Mountain Road and Airpoint Drive, Windsor Hills Magisterial District upon the petition of US Cellular. (Terry Harrington, County Planner) (CONTINUED UNTIL MAY 27, 1999) ~ ITEM T-3 HAS BEEN WITHDRAWN BY THE PETITIONER 3. Second reading of ordinance authorizing a Special Use Permit to construct a 120 foot cellular monopole tower, located at 1887 Electric Road, Windsor Hills Magisterial District, upon the petition of Triton PCS (Good Shepherd Church). (Terry Harrington, County Planner) (CONTINUED FROM MARCH 23, 1999) (WITHDRAWN BY THE PETITIONER) 4. Second reading of ordinance to vacate a portion of a 15-foot wide sanitary sewer easement across lot 2, block 1, Section 12, Hunting Hills in the Cave Spring Magisterial District. (Gary Robertson, Utility Director) 5. Second reading of ordinance to rezone 456.6 acres from R-1, Residential to Planned Technology Development District, for a business and commercial park, located in the 5300 block of Glenmary Drive, Catawba Magisterial District, upon the petition of the Roanoke County Board of Supervisors. (Terry Harrington, County Planner) 6. Second reading of an ordinance to adopt minor amendments to the Roanoke County Zoning Ordinance. (Terry Harrington, County Planner) U. REPORTS AND INQUIRIES OF BOARD MEMBERS V. CITIZENS' COMMENTS AND COMMUNICATIONS W. ADJOURNMENT 6 O A Np tour cK n~ ecue xmce O~ A ~F ~ ~ <:~ ~ 'a? ~~ T1'11'Y1' 11'Y Yl" 1 ~ ~l'~4'YZ' T'Y' l2 b ®~~111111L1 ~Y~ ~®~~1~lLll~l ~Y JL ~~~ad~~lL JL ®~(OJLe ~~11 ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA APRIL 27, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) ALL PRESENT AT 3:00 P.M. 1. Roll Call 2. Invocation: The Honorable H. Odell "Fuzzy" Minnix Cave Spring Magisterial District 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS PMM ADDED EXECUTIVE SESSION ITEM PURSUANT TO SECTION 2.1-344 A (71 TO DISCUSS A LEGAL MATTER; PROBABLE LITIGATION - 1 AKERS CLAIM JPM REQUESTED THAT F-1 BE MOVED TO G-1 SO THAT HE WOULD ASK QUESTIONS THERE WERE NO OBJECTIONS. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring May 2 - 8, 1999, as National Tourism Week in Roanoke County. HOM MOVED TO ADOPT PROCLAMATION PROC ACCEPTED BY DAVID KJOLHEDE, EXE DIR, ROA VALLEY CONVENTION 8~ VISITORS BUREAU. MR. KJOLHEDE INVITED BOARD AS GUESTS TO ATTEND 515/99 ANNUAL MEETING AT HOTEL ROANOKE. 2. Recognition of Roanoke County for being named as a 1998 Tree City USA and proclamation declaring April 30, 1999 as Arbor Day in Roanoke County. FFH MOVED TO ADOPT PROCLAMATION BOB BOEREN, VA DEPT OF FORESTRY, PRESENTED CHAIR WITH TREE CITY USA PLAQUE FROM NATIONAL ARBOR DAY FOUNDATION, AND INVITED BOARD AND STAFF TO ARBOR DAY CELEBRATION AT 1 P.M. ON 4/30/99 AT OAK GROVE ELEMENTARY SCHOOL PRO ACCEPTED BY CHARLES BLANKENSHIP AND BECKY ROWE, PRINCIPAL, OAK GROVE ELEMENTARY SCHOOL D. BRIEFINGS N NE E. NEW BUSINESS 1. Approval of the Roanoke County Bonding Committee's a recommendation to formally declare Hanging Rock Estates, L.L.C., to be in default under their Land Subdivider's Agreement dated June 23, 1995, Off-Site Sewer Agreement dated November 26, 1996, and Erosion and Sediment Control Agreement dated June 23, 1995. (Arnold Covey, Director of Community Development) R-042799-1 FFH MOTION TO MOVE STAFF RECOMMENDATION AND ADOPT RESO URC 2. Request for additional funds to conduct the June 8, 1999 Republican Primary Election. (Diane St. John, Registrar) REPORT PRESENTED BY BETTY GRAHAM A-042799-2 HOM MOTION TO APPROVE APPROPRIATION OF $12,370 FROM BOARD CONTINGENCY FUND ~~ 3. Request for approval of the Roanoke Valley Regional Cable Television 1999-2000 budget. (Anne Marie Green, Director of Community Relations) A-042799- 3 HCN MOTION TO ADOPT BUDGET AND COMMEND STAFF FOR ENHANCED COVERAGE URC 4. Request for funding for Citizen Satisfaction Survey. (Anne Marie Green, Director of Community Relations) A-042799-4 BLJ MOTION TO APPROVE APPROPRIATION OF $10,000 FROM BOARD CONTINGENCY FUND F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the 3 requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. HOM MOTION TO APPROVE 1ST READINGS ABSENT F-1 2ND & PUBLIC HEARINGS - 5/27/99 URC 1. Ordinance to obtain a Special Use Permit to construct a fast food restaurant and drive-thru, located at 4065 Electric Road, Cave Spring Magisterial District, upon the petition of Krispy Kreme Doughnut Corporation. JPM MOVED TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 5/27/99 URC 2. Ordinance to obtain a Special Use Permit to construct an educational facility, located in the 7800 block of Olsen Road, Hollins Magisterial District, upon the petition of The Achievement Center Foundation. 3. Ordinance to obtain a Special Use Permit to operate a dance hall, located at 7300 Williamson Road, Hollins Magisterial District, upon the petition of ABD Inc. 4. Ordinance to obtain a Special Use Permit for an equipment and rental business, located to the rear of 5120 Peters Creek Road, Hollins Magisterial District, upon the petition of Branch Management. G. FIRST READING OF ORDINANCES N NE H. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the acquisition of property at 5445 Glenmary Drive from Lottie B. Dickerson for an access road into the Roanoke County Center for Research & 4 Technology. (Tim Gubala, Economic Development Director) 0-042799-5 FFH MOTION TO ADOPT ORD URC I. APPOINTMENTS 1. League of Older Americans -Advisory Council J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT A ENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-042799- 6 HOM MOTION TO ADOPT CONSENT RESO URC 1. Approval of Minutes -March 23, 1999. 2. Confirmation of Committee Appointments to the Roanoke Valley Greenway Commission and Commission for Senior and Physically Challenged Citizens. A-042799-6.a 3. Donation of sanitary sewer easement across property of The Terumah Foundation, Inc., located on Merriman Road. A-042799-6. b 4. Acceptance by Roanoke County Schools of Summer Youth Employment Program Grant. 5 A-042799-6.c 5. Acceptance of water and sanitary sewer facilities serving Canterbury Park, Section 12. A-042799-6.d 6. Write-off of Utility Bad Debts. A-042799-6.e K. REQUESTS FOR WORK SESSIONS N NE L. REQUESTS FOR PUBLIC HEARINGS N NE M. CITIZENS' COMMENTS AND COMMUNICATIONS N NE N. REPORTS BLJ MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEMS 3 AND 4_UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Report of approved changes to the Secondary System of State Highways as of March 1999 6. Virginia Department of Transportation warrants for traffic 6 signals 7. Report of claims activity for the Self-Insurance Program 8. Budget Calendar O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Joint Work session with the School Board to discuss proposed Early Retirement Program for school employees. (5:00 p.m.) TIME: 5:00 P.M. UNTIL 5:45 P.M. MEMBERS OF SCHOOL BD PRESENT. DR. GORDON. AND DR. HARDY JPM ASKED FOR INFORMATION ON COMPARISON WITH OTHER LOCALITIES HOM ASKED FOR MORE INFORMATION AND TO MEET WITH DDH BOARD CONSENSUS TO PUT ON AGENDA FOR VOTE AT 5/11/99 MEETING 2. Work session on County budget. TIME: 6:15 P.M. UNTIL 7:00 P.M. PRESENTED BY: BRENT ROBERTSON BOARD CONSENSUS FOR FOLLOWING: -SALARY INCREASE OF 3.54% -MATCHING DEFERRED COMPENSATION PLAN -REDUCE AND/OR INCREASE CONTRIBUTIONS TO LOCAL SERVICE AGENCIES ($76,806) TO FUND 2 PARAMEDICS POSITIONS IN ADDITION TO 4 PARAMEDICS POSITIONS FUNDED FROM WORK SESSION ON 4/13/99 -PTE'S INCREASED BY 2 AND NO VEHICLES -ADOPT BUDGET AT 5/11/99 MEETING JMC WILL REPORT BACK ON CORTRAN STATUS P. EXECUTIVE SESSION pursuant to Code of Virginia Section 2.1-344 A (5) to discuss a prospective business or industry where no previous announcement has been made; and (7) to discuss a legal matter; probable litigation -Akers claim. BLJ MOTION TO GO INTO EXECUTIVE SESSION AT 3:45 P.M. SRC EXECUTIVE SESSION FROM 3:45 P.M. UNTIL 5:00 P.M. EVENING SESSION (7:00 P.M.) CHAIR RECOGNIZED MARIE VITELLO AND JUNIOR GIRL SCOUT TROP IN ATTENDANCE Q. CERTIFICATION RESOLUTION R-042799-7 BLJ MOTION TO RETURN TO OPEN SESSION AND ADOPT CERTIFICATION RESO - URC CHAIR ANNOUNCED THAT ITEM S.2 HAD BEEN WITHDRAWN R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Congratulations to Glenvar High School Boys Basketball Team for winning the Group A State championship. RESO ACCEPTED BY COACH LAWRENCE AND MEMBER OF TEAM R-042799-8 FFH MOTION TO ADOPT RESO S. PUBLIC HEARINGS 1. Public Hearing to elicit written or oral comment from the public on the proposed 1999/2000 fiscal year budget. (Brent Robertson, Budget Manager) ONE CITIZEN SPOKE 2. Public Hearing and resolution pursuant to the Code of Virginia to authorize the acquisition of and immediate right-of-entry to a 0.75 acre parcel of land on Glenmary Drive from Martin G. Gallimore and Gary W. Gallimore by eminent domain proceedings. (Paul Mahoney, County attorney) s WITHDRAWN BY ATTORNEY BECAUSE OF PENDING SETTLEMENT T. PUBLIC HEARING AND SECOND READING OF ORDINANCES ~ ITEM T-1 HAS BEEN CONTINUED BY THE PLANNING COMMISSION AND WILL NOT BE HEARD 1. Second reading of an ordinance to rezone 53.125 acres from AG-3 to PRD to construct a planned residential community located in the 7600 block of Token Road, Cave Spring Magisterial District upon the petition of Grindstone Engineering. (Terry Harrington, County Planner) (VI/ILL NOT BE HEARD THIS EVENING) ~ ITEM T-2 HAS BEEN CONTINUED BY THE PETITIONER UNTIL MAY 27, 1999 2. Second reading of an ordinance to obtain a Special Use Permit to replace an existing 30 foot pole with an 80 foot monopole and replace an existing building, located .4 mile north of intersection of Bent Mountain Road and Airpoint Drive, Windsor Hills Magisterial District upon the petition of US Cellular. (Terry Harrington, County Planner) (CONTINUED UNTIL MAY 27, 1999) ~ 1 TEM T-3 HAS BEEN WI THDRA WN B Y THE PETITIONER 3. Second reading of ordinance authorizing a Special Use Permit to construct a 120 foot cellular monopole tower, located at 1887 Electric Road, Windsor Hills Magisterial District, upon the petition of Triton PCS (Good Shepherd Church). (Terry Harrington, County Planner) (CONTINUED FROM MARCH 23, 1999) (WITHDRAWN BY THE PETITIONER) 4. Second reading of ordinance to vacate a portion of a 15-foot wide sanitary sewer easement across lot 2, block 1, Section 12, Hunting Hills in the Cave Spring Magisterial District. (Gary Robertson, Utility Director) 9 0-042799-9 HOM MOTION TO ADOPT ORD URC 5. Second reading of ordinance to rezone 456.6 acres from R-1, Residential to Planned Technology Development District, for a business and commercial park, located in the 5300 block of Glenmary Drive, Catawba Magisterial District, upon the petition of the Roanoke County Board of Supervisors. (Terry Harrington, County Planner) 0-042799-10 FFH MOTION TO ADOPT ORD URC 6. Second reading of an ordinance to adopt minor amendments to the Roanoke County Zoning Ordinance. (Terry Harrington, County Planner) 0-042799-11 HOM MOTION TO ADOPT ORD URC U. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson: (1) Attended dedication of Regional Skateboard facility. (2) Suggested the possibility of creating Regional Water Authority and suggested that he and ECH might meet with chief elected and administrative officials to discuss. Supervisor Harrison: (11 Concurred with Chair to discuss Regional Water Authority. (2)_ Recognized students attending meeting from advanced government class. (31 Advised that Civil War Reenactment will be held at Green Hill Park in the near future and recommend attendance. Supervisor Nickens: (11 Attended grand opening of Mayflower Hills Park. (21 Has been advised that status of Ivyland Drive has been changed bx VDOT to private road and staff to report back on this. Supervisor McNamara: (1) Advised that although plans for cellular tower at io Good Shepherd Church have been withdrawn, feels that cell ordinance needs to be reviewed .(21 Advised that in view of tragic events in Colorados we should concentrate on all the good things happenina in our community and move forward. ~pervisor Minnix• ~1 Suggested that cell towers double up at all common facilities and staff work to resolve problems X21 Asked ECH to pass along to Arnold Covev., concerns about (al creek behind Tanalewood Drive with eroded electric and cable wires and (bl when is Meadowlark Road scheduled to be resurfaced. V. CITIZENS' COMMENTS AND COMMUNICATIONS NONE W. ADJOURNMENT AT 7:50 P.M. BLJ ADJOURNED MEETING 11 i C- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 1999 PROCLAMATION DECLARING MAY 2 - 8, 1999 AS NATIONAL TOURISM WEEK IN ROANOKE COUNTY WHEREAS, the travel and tourism industry is tremendously important for the County of Roanoke, the Roanoke Valley and the United States, contributing to the employment, economic prosperity, international trade and relations, peace, understanding and goodwill; and WHEREAS, travel and tourism ranks as one of the Roanoke Valley's largest industries in terms of revenue generated; and leisure travelers, tour groups, conventioneers and sports enthusiasts visiting the Roanoke Valley contributed $294,520,000 to the economy in 1997, and WHEREAS, spending by these travelers generated $13,160,000 in local taxes; and those travelers provided jobs for 4,870 citizens in the Roanoke Valley, generating a payroll of $74,270,000; and WHEREAS, travel and tourism provides employment for more young people, women, and minorities than any other industry in the Roanoke Valley; and WHEREAS, as people throughout the world become more aware of the outstanding cultural and recreational resources available in the Roanoke Valley and the United States, travel and tourism will become an increasingly important aspect in the lives of our citizens; and WHEREAS, given these laudable contributions to the economic, social and cultural 1 c~ well-being of the citizens of Roanoke County, it is fitting that we recognize the importance of travel and tourism. NOW, THEREFORE, the Board of Supervisors of Roanoke County, Virginia, does hereby proclaim the week of May 2 - 8, 1999 as NATIONAL TOURISM WEEK in Roanoke County, and call upon the citizens of Roanoke County to observe this week with appropriate ceremonies and activities. 2 ACTION NO. ITEM NUMBER ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 1999 AGENDA ITEM: Proclamation declaring April 30, 1999 as Arbor Day in Roanoke County and Recognition of Roanoke County for being named as a 1998 Tree City USA COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The National Arbor Day Foundation recently announced that Roanoke County has been named as a 1998 Tree City USA. The County has received this designation for its efforts to preserve trees through our community forestry program, our success in preserving the view sheds in the County and our protection of green space. Attached is a letter from John Rosenow, President of the National Arbor Day Foundation. Charles Blankenship who has been very active in the community forestry program and is one of Roanoke County's representatives on the Roanoke Valley Greenway Commission will be present to brief the Board on this award. Becky Rowe, principal at Oak Grove Elementary School, will also be present. There will be an Arbor Day celebration at Oak Grove on April 30, 1999 when Roanoke County will officially receive the 1998 Tree City award. Attached for the Board's consideration is a proclamation declaring April 30, 1999 as Arbor Day in Roanoke County. Respectfully Submitted by: Elmer C. Hodge County Administrator ~` Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No. Yes Abs Harrison Johnson McNamara- Minnix _ Nickens ,,.. ~,, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 1999 PROCLAMATION DECLARING APRIL 30, 1999 AS ARBOR DAY IN ROANOKE COUNTY WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and Arbor Day is now observed throughout the nation and the world; and WHEREAS, trees reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fire and countless other wood products; and WHEREAS, trees in our County increase property values, enhance the economic vitality of business areas, and beautify our community; and WHEREAS, trees wherever they are planted, are a source of joy and spiritual renewal; and WHEREAS, Roanoke County has been recognized as a TREE CITY USA by the National Arbor Day Foundation and desires to continue its tree-planting practices. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia do hereby proclaim April 30, 1999 as ARBOR DAY in Roanoke County, and urge all 1 citizens to celebrate Arbor Day and to support the efforts to protect our trees and woodlands; and FURTHER, we urge all citizens to plant trees to gladden the heart and promote the well-being of this and future generations. 2 The National ~ ~ ~ Arbor Day Foundation® 211 N. 12th Street • Lincoln, NE 68508.402-474-5655 • www.arborday.org March 12, 1999 HONORARY TRUSTEES $TEWART UDALL Elmer Hodge chair Former Secretary of Inferior County Administrator EDDIE ALBERT P ~ O ~ $Q}( 29800 Entertainer Roanoke VA 2 4 ~ 18 / WILLIAM H BANZHAF Executive Vice President Society of American Foresters DouGLAS BEREDTER Dear Mr . Hodge U S. Congressman DONALD BORUT ExecueveDirector Congratulations to Roanoke County on being named as a National League of Cities DICK GAVETT 19 9 8 Tree City USA ! Entertainer J. THOMAS COCHRAN ExecufiveDirector Trees make a world of difference in our communities. U.S ConferenceotMayors O BECK Trees have long been recognized for the beauty and value DR. MICHAEL D M chief they lend to our homes, neighborhoods, parks and business USDA Forest Service J. JAMES EXGN areas. At the same time, those trees conserve energy, Formerus.senator help clean the air, protect rivers and streams, and LADY BIRD JOHNSON stonewau,Texas provide a home for wildlife in our towns and cities. J. MICHAEL McCLOSKEY Chairman sierra club The Tree City USA award indicates that you take your MAXINE (MRS FRANK) MORRISON Former Nebraska First Lady municipal tree-care responsibilities seriously. JAMES C. OLSON J-Sterling Morton Biographer PEARLIE 9. REED An effective community forestry program is an Chief usDA-NaluralResources ongoing process of growth and renewal--a program of conservationsan,ice planting and care that continues through the years . As a ERNEST C. SHEA chietExecufiveoaicar Tree City USA, you have a solid foundation for that Natl. Assn. of Conservation Districts R. E "TED"TURNER process of improvement . Chairman Turner Broadcasting System LAURENCE D. WISEMAN Tree City USA is sponsored in cooperation with the President American Forest Foundation National Association of State Foresters. State foresters BOARDOFTRUSTEES are responsible for the presentation of the Tree City USA TONY DGRRELL flag and other materials. We will forward your awards to cnai, PRESTON COLE Paul F. Revell in our state forester's office. The will Y Y Vicecheir be coordinating the presentation with you. It would be HELEN BOOSALIS MR LEE CAROLYN CRAYTON JR espeClal ly appropriate tO make the Tree City USA award a ( ) . S. LETIGIAROGHEG FORTUNY part of your Arbor Day ceremony. DR. GARY HERGENRADER PAUL JOHNSON BILL KRUIDENIER Again, congratulations on receiving this national DR. JAMES °'HANLON recognition for your tree-care program. STAFF J°"" ROSENOW President Bes regards SUSAN McINTOSH KRIZ Executive Vice President John Rosenow President cc: Janet Scheid '~f ~wcueu rea SOY INK ~,. t A-042799-1 ACTION NUMBER ITEM NUMBER "~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 1999 AGENDA ITEM: Approval of the Roanoke County Bonding Committee's recommendation to formally declare Hanging Rock Estates, L.L.C., to be in default under their Land Subdivider's Agreement dated June 23, 1995, Off-Site Sewer Agreement dated November 26, 1996, and Erosion and Sediment Control Agreement dated June 23, 1995. COUNTY ADMINISTRATOR'S COMMENTS: ~~%~ ~ %~t au~ BACKGROUND: Hanging Rock Estates, L.L.C., is the developer of Hanging Rock Estates Subdivision, which is more particularly described as tax parcel number 35.04-4-1 through 48, in the Catawba Magisterial District. On June 23, 1995, revised July 1, 1997, the developer submitted a Land Subdivider's Agreement between the developer and the County in evidence of their willingness to construct, install and provide at the said subdivider's sole expense "those certain improvements described and shown on the stamped approved construction plans" in accordance with the Subdivision Ordinance (Land Subdivider's Agreement, p.2, ¶1). On the same date, the developer entered into an Erosion and Sediment Control Agreement that required the developer to ensure the installation, maintenance, and performance measures provided for on approved plans or revisions thereof for the control of siltation and erosion (Erosion and Sediment Control Agreement, ¶7). The developer, on November 26, 1996 revised July 1, 1997, entered into an Off-Site Sewer Agreement with Roanoke County to construct and install all of the physical improvements and facilities at the said subdivider's sole expense shown on the stamped approved construction plans for the Hanging Rock Estates Off-Site Sewer Extension. Performance Bonds to guarantee proper and satisfactory installation according to approved plans were also submitted with these agreements. ~` Currently, the improvements associated with this project have not been accepted by either Roanoke County or the Virginia Department of Transportation. County staff has been working with Hanging Rock Estates, L.L.C., since January of 1998 to establish a schedule for completing the physical improvements. Even though some progress was made last summer, there has been no activity on the site since November of 1998. On March 2, 1999, the Roanoke County Bonding Committee met to discuss the status of construction at Hanging Rock Estates Subdivision. A progress report was presented to the Bonding Committee with discussion on the remaining improvements needed to be completed both on-site and off-site in order to comply with approved construction plans. The Bonding Committee instructed the Director of Community Development to send a letter to Hanging Rock Estates, L.L.C., listing outstanding items that needed to be addressed, completion dates and notice that if the dates are not met, Hanging Rock Estates, L.L.C., would be considered in default. Hanging Rock Estates, L.L.C., was notified by letter on March 8, 1999 that if the items outlined in the letter were not completed within the specified dates, Hanging Rock Estates, L.L.C., would be considered in default. On April 8, 1999, Hanging Rock Estates, L.L.C., was notified by Roanoke County that the Bonding Committee plans to submit a report to the Board of Supervisors on April 27, 1999 declaring Hanging Rock Estates, L.L.C., in default. The reason for this action is Hanging Rock Estates's failure to comply with the schedule outlined in Roanoke County's March 8th letter. SUMMARY OF INFORMATION: The Roanoke County Bonding Committee recommends to the Board the following: Hanging Rock Estates, L.L.C., be formally declared in default on the above referenced project; 2. the Director of Community Development be authorized to make demand of the surety (Fidelity and Deposit Company of Maryland) on Hanging Rock Estates, L.L.C., bond for payment of the funds in full for application to completion of the project, pursuant to Section IX, Subsection B.3., of the Roanoke County Bonding Policy; 2 ~_ / 3. the Director of Community Development be authorized to contract for and on behalf of Roanoke County for the completion of the project, pursuant to Section IX, Subsection B.3., of the Roanoke County Bonding Policy; and 4. the County Attorney be authorized to institute other measures as he may deem appropriate to enforce the provisions of the Roanoke County Bonding Policy, the Land Subdivider's Agreement dated June 23, 1995, and Land Subdivider's Bond, the Erosion and Sediment Control Agreement dated June 23, 1997, and Erosion and Sediment Control Bond, the Site Agreement dated July 1, 1997, and Performance Bond, and all applicable local, state and federal code provisions, pursuant to Section IX, Subsection B.1, of the Roanoke County Bonding Policy. ALTERNATIVES AND IMPACT: Approval of Roanoke County Bonding Committee's recommendation to formally declare Hanging Rock Estates, L.L.C., in default on Hanging Rock Estates Subdivision and approval of all additional recommendations of the Bonding Committee as specifically set forth above. Authorize and direct the Director of Community Development and the County Attorney to initiate said approved actions and demand be made of the surety on the developer's bond for payment of the funds secured thereby for application to completion of the project. 2. Decline to approve the Bonding Committee's recommendations. STAFF RECOMMENDATION: Staff recommends Alternative #1. SU$MITTED BY: APPROVED BY: ~'~' ~ Hold Covey, ctor Elmer C. Hodge Department of Community evelopment County Administrator .1 Paul M. Mahoney Don C. Myers County Attorney Assistant County Administrator 3 v ~- ~ ACTION VOTE No Yes Abs Approved (x) Motion by: Fenton F. Harrison to approve Johnson _ x Denied () staff recommendation Harrison _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File Arnold Covey, Director, Community Development Paul M. Mahoney, County Attorney Don C. Myers, Assistant County Administrator 4 1~ A-042799-2 ACTION NO. ITEM NUMBER ~"a,, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 1999 AGENDA ITEM: Request for additional funding for the June 8, 1999 Republican Primary Election. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The cost for this election was not included in the 1998-99 budget due to the fact that the Republican Party did not call for this primary until March,1999. SUMMARY OF INFORMATION: Estimated cost for this election as follows: Election Officials for 20 precincts $ 9,850 Ballots -Machine & Paper 700 Rent of Trucks to move machines 700 Set up machines & election day service 1,000 Rent of Voting Places 120 Total $12,370 FISCAL IMPACT: Funds are requested from the General Fund unappropriated balance. E- a STAFF RECOMMENDATION: Staff recommends approval of additional funds in the amount of $12,370 from the General Fund unappropriated balance. Submitted by, Diane St.John Registrar Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File Diane St. John, Registrar Diane H. Hyatt, Director, Finance ACTION Approved by, ~~'~ Elmer C. Hodge County Administrator VOTE No Yes Motion by: H. Odell Minnix amended Johnson _ x motion to approve appropriation from Harrison _ x Board Contingency Fund McNamara- x Minnix _ x Nickens _ x Abs A-042799-3 ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 1999 SUBJECT: Request for Approval of FY 1999-00 Cable Television Budget COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND INFORMATION: Roanoke County, the City of Roanoke, and the Town of Vinton jointly operate Roanoke Valley Television (RVTV). The initial equipment and facilities for the television studio were funded through a capital grant from Cox Communications in the amount of $480,00. The studio is located at the Jefferson Center, and currently employs four full time staff members, in addition to part time personnel. The staff produces videos and shows for the local governments and school systems which are cablecast along with government meetings on Cox Communications Channel 3 and Adelphia Communications Channel 3 in the West County area. RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the City, the County, and the Town. The operation budget for RVTV is provided by the three governments, based on the proportion of Cox customers located in each jurisdiction. The governing bodies have informally agreed to provide up to 20% of the franchise fee paid by Cox Communications to fund the operations of the facility. This year, due to an audit conducted by Cox, the County's percentage of the cable subscribers has increased from 33% to 39%, with a resultant increase in the amount of the franchise fee and in the amount of the operating budget paid by the County. During 1998-99, RVTV has produced the following for the County: ten departmental videos or public service announcements, 12 Roanoke County Todays, 241ive Board meetings, and has also provided upkeep of the Message Board. During the past year, video production at the studio has increased 45%, show production has increased 12% and the average hours of programming per month has increased by 88%. SUMMARY OF INFORMATION: The Roanoke Valley Cable Television Committee has approved the attached budget for the Fiscal Year 1999-00 for the operation of RVTV. The budget includes the following highlights: ,. ~--~~ Re-classification of the Station Manager position from Grade 25 on the County pay scale to Grade 26. The change in salary compensates for a change in scope of responsibilities, and increase in the number of people supervised, the quality of RVTV productions, and internal equity for the position. Addition of another full time position and the elimination of regular part-time positions. Because of the increase in workload over the last year the current staff cannot take on additional programs or live government meetings. This will allow for a low turnover rate among employees, greater flexibility for the localities in terms of adding new programming, and will eliminate part- time funds in the next two budget cycles. Cable Television staff is carried on the County's payroll and benefit system and will receive the same increase as County employees. The proposed budget includes 3.6% for raises for the staff, but actual raises will be at the County rate. FISCAL IMPACT: The total RVTV budget request is $226,085, of which Roanoke County's share is 39%, or $88,173, an increase of $21,361 over last year's budget. The total franchise fee paid by Cox to Roanoke County last year is $552,913, (an increase from $405,000) and 20% of that is $110,582, or $22,4091ess than this budget request. RECOMMENDATION: The Cable Television Committee recommends that the Board approve this budget request in the amount of $88,173. Anne Marie Green, APR Elmer C. Hodge Director, Community Relations County Administrator ACTION VOTE No Yes Abs Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File Motion by: Harry C. Nickens to adopt Johnson _ x _ budget and commend staff for enhanced Harrison _ x _ coverage McNamara- x _ Minnix _ x Nickens _ x Sandy Eakin, Clerk, Roanoke Valley Cable Television Committee Elaine Simpson, Roanoke Valley Television Station Manager Anne Marie Green, Director, Community Relations RVTV Proposed 1999-2000 Budget Budget Proposed 1010 Regular 103,060.00 128,424.00 1020 Part-Time 8,320.00 0 2100 FICA -Employer Contribution 8,521.00 9,824.00 2200 Retirement - VRS 13,150.00 17,607.00 2300 Group Health Insurance 6,078.00 14,275.00 2310 Group Dental Insurance 280.00 510.00 2400 Life Insurance - VSRS 361.00 0 3013 Professional Services -Other 7,500.00 5,500.00 3202 Repairs (Office Equipment) 500.00 500.00 3209 Repairs (Other Equipment) 1,000.00 2,000.00 3530 Printed Forms 500.00 250.00 3610 Advertising 500.00 2,000.00 5210 Postage 250.00 250.00 5230 Telephone 2,600.00 2,800.00 5235 Car Phones 300.00 350.00 5305 Motor Vehicle Insurance 1,600.00 1,500.00 5308 General Liability Insurance 1,100.00 1,745.00 5410 Lease/Rent of Equipment 500.00 500.00 5420 Lease/Rent of Buildings 26,600.00 26,600.00 5501 Travel (Mileage) 250.00 250.00 5504 Travel (Convention & Conference) 1,000.00 1,000.00 5520 Dinner Meetings & Luncheons 500.00 500.00 5540 Training & Education 6,000.00 1,000.00 5801 Dues & Association Membership 700.00 700.00 6010 Office Supplies -General 1,000.00 1,500.00 6013 Small Equipment & Supplies 1,000.00 2,000.00 6014 Video Supplies 3,000.00 3,500.00 6080 Gas, Oil & Grease 500.00 500.00 6202 Subscriptions 1,000.00 500.00 Total $197,670.00 $226,085.00 ~~ Increase over last year: $28,415.00 or 14% r . w Cox Communications 1998 Franchise Fees Cox Communications paid a 5% franchise fee to the local governments in 1998 which amounted to $1,417,727.00. The local governments have traditionally agreed to allocate up to 20% of the franchise fees collected to the RVTV Operating Budget. For the coming year, that amount would be $283,545.40. RVTV is requesting a budget of $226,085.00. which is $57,460.40 less than that amount. Cox calculates the percentage of subscribers (March `99) in each locality as follows: Locality Subscribers Percentage City 32,046 56% County 22,637 39% Vinton 2,798 5% Based on those figures, each locality's contribution to an Operating Budget of $226,085 would be as follows: City $126,608 County $88,173 Vinton $11,304 A-042 799-4 ACTION # ITEM NUMBER ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri127, 1999 SUBJECT: Request for Funding for Annual Citizen Satisfaction Survey COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND INFORMATION: In 1997, after the most recent citizen survey, the Board of Supervisors asked to conduct a satisfaction survey biannually rather than every year. At the Board retreat in January, the Board instructed staff to obtain proposals for a survey and report back with the cost and schedule. SUMMARY OF INFORMATION: Citizen surveys are an important and effective method for obtaining information about perceptions and beliefs. In order to be useful, they should be pretested and unbiased, a reasonable length, and an appropriate number of random respondents must be interviewed. While surveys maybe conducted by mail, telephone interviews offer a fast and cost- effective method of interviewing residents, while providing anonymity to the respondents. They also provide control over who responds to the questions and a far greater response rate. The two recent surveys were conducted in the late spring, by telephone, with 500 randomly selected, but statistically representative, households contacted. The questionnaire took ten minutes to complete, and the responses were tabulated by zip code, age and gender. The results provided a benchmark against which the County measured its provision of services and the satisfaction of our citizens. To be most effective, however, surveys should be conducted annually to track performance over a period of time. The Procurement Department issued a request for proposals for administration of a new survey based on the above criteria, and the sole response was from Martin Research, the firm which conducted the 1995 and 1997 surveys. Martin Research proposed a base price of $10,250, which includes pre-testing, surveying of 500 households, and compilation of the data, as well as an executive summary of the results. The survey can be administered within 30 days of finalization of the document. 1 r .~ ~'~ FISCAL IMPACT: The survey will cost $10,250. Funds are available in the Board Contingency Account. ALTERNATIVES: 1. Approve the request to appropriate $10,250 from the Board Contingency Account to fund a citizen satisfaction survey to provide information for the Board and staff on various operations and functions of County government. 2. Do not approve the request. RECOMMENDATION: Staff recommends approval of this request, so that the Board and Staff will have recent information to use in the decision making process. Anne Marie Green, APR Director, Community Relations ~~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to aprove Johnson _ x _ Denied () appropriation Harrison _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File Anne Marie Green, Director, Community Relations Diane D. Hyatt, Director, Finance A ACTION NO. ITEM NO. ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 1999 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for May 27. 1999. The titles of these ordinances are as follows: 1) An ordinance to obtain a Special Use Permit to construct a fast food restaurant and drive-thru, located at 4065 Electric Road, Cave Spring Magisterial District, upon the petition of Krispy Kreme Doughnut Corporation. 2) An ordinance to obtain a Special Use Permit to construct an educational facility, located in the 7800 block of Olsen Road, Hollins Magisterial District, upon the petition of The Achievement Center Foundation. 3) An ordinance to obtain a Special Use Permit to operate a dance hall, located at 7300 Williamson Road, Hollins Magisterial District, upon the petition of ABD Inc. 4) An ordinance to obtain a Special Use Permit for an equipment sales and rental business, located to the rear of 5120 Peters Creek Road, Hollins Magisterial District, upon the petition of Branch Management. ~~-`/ MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for May 27.1999. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1 through 4, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by ~lo Yes Abs Harrison Johnson McNamara Minnix Nickens • COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. P.O. Box 29800 Roanoke, VA 24018 ( 540' 772-2068 Fax (540 ~ 772-21 08 For staff use only -~%,r( date ~ e 1 received by' ' appl' afion f e PCiBZ ~' placards issued: 805 date: ° Case Number: f ~ f_ ~ ~ Check type of application filed (check all that apply}: ~ REZONING C~SPECIAL USE OVARIANCE Applicant's name: Krispy Kreme Doughnut Corporation Phone: 336-733-3705 Attn : Steve JOnes Address: 370 Knollwood Street, Suite 500 Zip Code: 27103 Win n-Sa Owner's name: The Bait Companyy, LLC Phone: Post Office Box 18 Address: Zi Code: p Salem, Virginia 23153 Location of property: Tax Map Number: 87-07-01 -50 4065 Electric Road Magisterial District: Cave Spring Community Planning Area: Cave Spring Size of parcel (s): Existing Zoning: C-2 1.15 acres Existing Land Use: Restaurant 50,166 sq.ft. ""~s~~~ ::.:.:.:.:.::::::::::::::: Proposed Zoning: C-2 For Staff Use 0niy Proposed Land Use: Fast Food Restaurant with drive-through Use Type: Krispy Kreme Doughnut Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO 1F N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X i`JO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES N/A NO '','"' Variance of Section(s) of the Roanoke County Zoning Ordinance in ordar to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF At`JY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R!5 V R!S V R!5 Y Consultation 8 1 /2" x 1 1 " concept plan Application fee Application '''~~ Metes and bounds description ~«« Proffers, if applicable Justification I>~s Water and sewer application Adjoining property owners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledg~nd consent)of the owner. ~ Owner's Signature: on~uczy~nski for lfi~isp~~re~(Contract Purchaser) ,^o~ Starr Usa Only: Case Vumoer ,...... ~z~~ ~ ~ rr~~ ~I~ ~t ~~Y4' P~ ~~ ~,TI y ~ f = .~~ ~ ~ ~~ t z_;,t ~'t ~ ~; y r~~,~ ~~~,irv~ ~' Ac~'~~-^; ___Krispy Kreme Doughnut Corporation The F(anring Commission will study rezoning and special use permit requests to determine the need and justification for the charge in terms or public health, safety, and general weir"are. Please answer the following gUeStiCns as thoroughly as passible. Use addr~cnal Space if necessary. Please explain iiCLN the request furher s the purposes of the Zoning Ordinance (Section 3G-3? as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The application for the Special Use Permit complies with the purposes Section ~G-~ of the Zoning Ordinance in that this is a red~velopmer~t cf an existing site and will comply with the purposes of the ordinance as they apply to this project. The proposed development is consistent with the requirements of the C-2 zoning district as outline in the Zoning Ordinance. Please explain how the project conforms to the genera( guidelines and policies contained in the Roanoke County Comprehensiv¢ Plan. The property lies within the Cave Spring Community Planning area and is within the Core Commercial area. The community plan in general stresses the maintaining and enhancement of the commercial area around Tangle~~vood Mall. i ~;e proposal is a redevelopment of an existing restaurant site and will enhance the commercial atmosphere within the district and provide diversity of commercial activity. The proposed architecture ar~d landscaping will further enhance the commercial core. lease describe the impact(s) of the request cn the proper~y itself, the adjoining properies, and the surrounding area, as v~~el1 as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. The proposed development calls for the demolition of the existing restaurant and the construction of a new facility. It is proposed to add a driveway connection to Electric Road and abandon one connection on the access drive leading to the McDonalds Restaurant. The site will be redeveloped in a manner that will enhance the traffic flows from Electric Road. There will be no direct impact on the adjoining property as it relates to use. Because this is a redevelopment of an existing restaurant site, the demands on public utilities should not increase. There will be no impact on other services such as school and fare protection. ~~~~IIII~~~~~~~~.~~~~~ ,.a fi ~~~~ ~y - e~~~~~ A pm m ,9 I 2 f, ~-i vmDN DO DCAO p-f ~rmz z~ zoDz Gzi m czi GZi O 90 ~N pC mN Op Cm ~^ m 0 ~w ~ 8 `D' m N IONfJ~NND 9 ~~ ~ 00 O D N 3N m g O~vl <-. m A ~' ~ n O m vN m m °N _II{`_ k, _- ' - ~_ - ... ... ;~ ee ~. ~. - ~~ ~ Jae :~. ~ 4. y \4~ ~~ , \ \ .~ IN i ~~ ' ` ~ / b ~~ » r y~,4 ~ ~_ ~ ti A ~ / Lo yaiti~ j ~. \J // \ a ~ ,: ~; ~ ~ / ~ .y ~ 2 'JY ` ` ~~ ` 7~ 2 P /J/ (~ 6\ 0 1 / ~ O Ol ` b ( I ~ ` / / /.\ ~ dt'~~ ~~/ J// ~'.p G~ ~$ \. u f % ~ / $, ~ / ~ ~ ~~ ~ / . ~ ~ / ~ ~ , S?~ ji ~ ~ ~ „ :.~ i i :- =3 ~~ ~ ~~~~ a~E n° ~L~ ~€a ~a~~~~m'£ ~~~F~~~ 9=~F~~~~ ° o 8 C ~ n ~ yy ` F ~ a ° ~ ~ ". S ~ 2 ~ a ~ $ p ~ '~ s 9 r,, n ~ ~ b '~7 " ~- ~ ~arob ~aur.s •pp • P ~ ~ Bt tlV ~~ ~~~ ~ ~ m~ $ s p k R "~~ F~ mS ~ k~~~ - ~j 5 Q i .~ ~ o$ z o~5m ~ ~ g g~~ .~ ~ e ~ ~ .~_ %{ / \ \ ~ _v,a~$ 1'R~~ ~o~~ ~~ ~ goy ~g Q~> ~~; agm ~~~ ~g ~$ ~~° Ao ~ v. ~7~ ~"Pg~ F~R~ 8g 4 ~oA 4~ asp ~$8 om= R=a ~ ~~ m~~~ HA / m~~ N~g~ ~'A€ ~3 p a~~ ~~ a°g ~z9 ~~~ >'o^ $o go Rm 6~ us z ~^G ~'P>" _~ q~ " Rq`= P4m `~mo mRg : 8'~n ~ ~~~ mss' ~~~ m" ~~> e~ $~~ ~~~ ~~~ "m~ "g °$ ~s ~° O®©®®©®®O®OOOO~O~~000000000000 ~~ ~~' S w~ 5 ~~_ p~~ - .o ~_~ m ° ~ ' ~ ° magi £ ~z ~'°" F YF~ 4a .,~^ m '" ~ Q ~~ ~g~ ~ D~~~ ~~°~;8~&°~S~Z~~~ ~~ o $2 $~~R RFa m g ~ R q ~ R ~ ~4' 'J' L ofdFL .~ i~ d ~ ~ - ~ g a ;~ ~ KRISPY KREME ~ u.~ici~ ~h~,~r . rywi ~~ss ~ TIIE JOHN R. h1cADt1MS LLB N ~ n . -f T e , g g ELECTRIC ROAD ~~~~~~ C. con~tPaNY, i ehaHeens/NUr+ e s/s nvtmns 1 f ° ~ '^ n u ROM70IS&, VIRGINIA ~`- ~Pf5EAf1cH iftUNC1,E P flk IC ~ N V ~ ~. 7709 P 0. 9~YIf1105 Z P -1005 , ~ v.. ~ STIE PIAN M3 ., ( a) set-5oaa ~•t ,.~ IH ~ Ii t~YZ$Y00®® g~~~~~~~~~~ ~ ~~g~~~ ~ ~¢~~ z S ~~ 9~r ~~F ~ ~~~~°~P~~ ~ T ~ ~ ~ o~~~g~~~ B~Q ~g~g $~ ~~ '~~~S~~b 4~~ A ' ~~ g~4~~~~ ~ ~ ~; ~8 ~~ w$ ~~~~~;~ ~~ a~ n¢@~~~~ s~~ ~~ ~w ~ ~~ H=g~ ~~ ~ ~~ ~~s ~~~ I ~~® Isg~eoaC~ I~leee®ee ~~~~~~I~~~~~~~~~~~~ ~ A~~~~b ~~ ~~~~~ F ~, ~ w ~~ ~n z ~g ~ ~ a~ a" ~ n ---- 5 ie S KRISPY KREME ELE("fRIC ROAD ~exoms. vumnvu ~~ ti ~' CZ ~~4 A'° ~~~ \ j 9 /i .~ \ % / .~\ ~ ~ \\\ j p '~ aid 1 .~\\ / F ~ A C 84. \\ \ j/'/~ /// \ \r' ff ~ ~ Iwxe /, ~ J~ _, /~ ~~ ,,~ ~, ~, ~/ :~l.t ~ /l 62. ~ t % l II" ~~~ \' wn ~.~ /~ ~ .,~. `~~ 521 i/ '~ /'\ ~ 49. i~ ~~ ~_- ~~ ~. unv ~~.,~ ~ w ~ ~ J ~.~ ~ `~'l~ \'.\ 43.1 / / .acf ~,A 1 39. ~ s~~'40\\~ 4ion \ ~ ~/ 1 1 ~ ~ a~ ~ , ! 4n if ~ ,` zu. Ufa / ~ / %% ~~~~~ _ ~ ft d 28 L~ \~~ ~ jl tlP ~~ ~\ J t11j~~31.3 ~ ~~ ` ~ \ ~ \ \ \ ~ ~ ' ~~ \. 33. \ 34. /J~~ \ ~'~ 32. ~/ \ \ iii ^ ~ ~a / 27. / // / / b~/ 32.1 `~ / ~ ~ %/ M ``_ i ~ ~ ` 2. 3~ RvA~'VOIsE CDU1V T~'' DEP.4RTAfENT OF COt~Il~I£:'1VITY D~~'N'~'LOPTEIEIVT IiiMispy Kreme Doa.cghnut Col°po~ration Special £.%se Perma.t &7.07-~ f -~0 COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. SW _ P.O. Box 29800 Roanoke, VA 24018 (703) 772-2068 FAX (703) 772-2030 For staff use only ~-' date.rec ived: rec ed by: zL ~ ~ ~~ appl'cation fee: PC/ BZ a t '(~ G f ~ ~ placards issued: BOS date: S ~~ 9`i Case Number: "'' ~--~ Check type of application filed {check all that apply): ^ REZONING ~] SPECIAL USE ^VARIANCE Applicant's name: The Achievement Center Foundation Phone:'983-7662 Address: 14th F1., First Union Tower, 10 S. Jefferson St. Zip Code: 24011 Roanoke, VA Owner's name: The Trustees of the Azusa Street Ministries Phone: 366-0494 Address: 312 Azusa Street Zip Code: 24019 oanoke VA Location of property: Tax Map Number: 26. 6-1 13 Between Olsen Road and nwight Road Magisterial District: Hollins Community Planning Area: peters Creek Size of parcel (s): Existing Zoning: P.-1 12.933 acres Existing Land Use: Church sq.ft. . . • . Proposed Zoning: R-1 . , , . Proposed Land Use: Educational Facility Foi Staff On/y Use use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v ws v tus v Consultation 8 1 /2" x 1 1 "concept plan Application fee Application Y..,. Metes and bounds description ";s~ Proffers, if applicable Justification Water and sewer application Adjoining property owners l hereby certify that / am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowle nd consent of ner. ' e Achi.~em t C ter F ation Owner's Signature: / _ President MAR-23-1999 11 31 RKE CTY-COM DEV 5407722108 P.04i08 For Staff tlsa Only: Case N.umher ~ `~ Applicant The Achievement Center Foundation ' The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the fallowing questions as thoroughly as possible. Use additional spaca if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Secrion 30-3) as well as the purpose found at the beginning of the appti~abie zoning districrclassification in the zoning ordinance. The special use permit authorizing the relocation of The Achievement Center, a school for children with learning disabilities, will further the provisions of § 30-3 of the zoning ordinance by providing educational opportunities for the children of Roanoke County in a facility that will be compatible with adjacent residential and church use. The school will create an attractive campus in which playground facilities will be located for the benefit of children attending The Achievement Center and for the neighborhood. Please explain how the project conforms to the general guidelines and polic'ses contained in the Roanoke County Comprehensive Pian, The project conforms with the general guidelines and policies in the Roanoke County Comprehensive Plan by placing an elementary school in a residential area with a park like atmosphere which will provide educational as well as recreational opportunities for the residents of Roanoke County. The Achievement Center facility will be in keeping with the residential neighborhood by retaining the open landscaped green areas and the construction of a building and play areas that will compliment the neighboring church and residences. Please describe the imp3ct(sl of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and Tire/rescue. The tract upon which The Achievement Center facility will be located will be protected from adjacent properties by buffer areas and/or streets. The facility will be constructed to blend with the existing neighborhood and will not have an adverse impact on public services and facilities, including water and sewer, which are now provided the Azusa Street church located on the site. The existing access from Dwight Road and Olsen Road will allow minimal traffic impact on the neighboring residential property and fire and rescue access will be assured by the two public streets. The property will itself create a park like recreation area that will be both useful and attractive. Design Development Study The Achievement Center Roanoke, Virginia TABLE OF CONTENTS 1.0 Executive Summary Letter 2.0 Program and Analysis 2.1 Building Program 2.2 Preliminary Zoning Analysis 2.3 Preliminary Code Analysis 2.4 Preliminary Construction System Analysis 2.5 Preliminary Cost Estimate 3.0 Preliminary Plans 3.1 Preliminary Site Plan 3.2 Birds-Eye View 3.3 Floor Plan ~~" .CS ~~ ~~~~~~ nEGLE Ci (HC TO4~FFaw 4.0 Photographs of Existing Conditions ~- ~ B AND ASSOCIATES, INC. ~~ ~~ REFLECTING TOMORROW March 10, 1999 Ms. Barbara A. Whitwell Director The Achievement Center 615 N. Jefferson Street Roanoke, VA 24016 Re: Design Development Study The Achievement Center Roanoke, Virginia B&A Project #R99035 Dear Barbara: Balzer and Associates, Inc. is pleased to submit The Design Development Study for the proposed New Educational Center for The Achievement Center. The proposed Master Plan incorporates the existing church facility by architecturally defining a single story building that encloses play areas on one side and children drop-off area on the other side. The building maintains a vernacular prevalent in the residential neighborhood. The building plan is based on double-loaded corridors and meaningful separation of classrooms and core facilities. The site plan, on the other hand, takes advantage of the existing topography of the land and places the new building on relatively level ground in order to minimize excavation and fill. The site plan also provides for a future out-parcel accessible from the future "Jones Street". • PLANNERS ARCHITECTS ENGINEERS SURdEYORS 1208 Corporate Circle • Roanoke, Virginia 24018 • (540) 772-9580 FAX (540) 772-8050 ~_ a We hope that this preliminary design study addresses the programmatic and financial needs of The Achievement Center. We will look forward to working with you in bringing this project to completion. If you have any question or need any additional information specific to this project, please feel free to contact our office. Respectfully, BALZER AND ASSOCIATES, INC. R. Craig Ba er, AIA Executive Vice President RCB/sfj Enclosures W orddocs199proj\R99035\BarbazaWhitweliLtr Design Development Study The Achievement Center Roanoke, Virginia ~~ ~_ a. . ~ ~~ ~~ aEF~E~,~,.~ rowoAAOw BUILDING PROGRAM Anticipate I20 students maximum capacity Anticipate 2 classrooms per grade (10 students each) Anticipate grades K-5 for a total of 12 classrooms CLASSROOMS {15 STUDENTS EACI~ SQ. FT. (41 Sq. Ft. per child) 2 K-Classrooms @ 410 sq. ft. ea. 820 sq. ft. 2 1 S`-Classrooms @ 410 sq. ft. ea. 820 sq. ft. (32 Sq. Ft. per child) 2 2nd-Classrooms @ 320 sq. ft. ea. 640 sq. ft. 2 3rd-Classrooms @ 320 sq. ft. ea. 640 sq. ft. 2 4d'-Classrooms @ 320 sq. ft. ea. 640 sq. ft. 2 Sd'-Classrooms @ 320 sq. ft. ea. 640 sq. ft. Subtotal 4,200 sq. ft. 1 Resource Room @ 600 sq. ft. 600 sq. ft. 1 Art Classroom @ 600 sq. ft. 600 sq. ft. 1 Music Classroom @ 600 sq. ft. 600 sq. ft. 2 Resource Rooms for Speech @ 100 sq. ft. 200 sq. ft. 2 Resource Rooms for Counseling @ 100 sq. ft. 200 sq. ft. 1 Resource Room for Detention @ 100 sq. ft. 100 sq. ft. 1 Individual Tutoring Room 100 sq. ft. Subtotal 2,400 sq. ft. ADMINISTRATIVE COPE FACILITIES SQ. FT. Principal's Office 300 sq. ft. Assistant Principal's Office 100 sq. ft. Secretary's Office 100 sq. ft. Guidance Office 100 sq. ft. Waiting Area 200 sq. ft. Books, Supplies, Storage 200 sq. ft. Student Record Storage 200 sq. ft. Health Unit 250 sq. ft. General, Office Toilet, Closet 100 sq. ft. Teacher's Workroom 200 sq. ft. Teacher's Lounge 150 sq. ft. General Conference Room 200 sq. ft. Subtotal 2,200 sq. ft. Design Development Study ~~~- ~•~ The Achievement Center ~ .,=o ~~. Roanoke, Virginia ~ PE~lf C1t NC TO.~PAAOw AUXILIARY SUPPORT FACILTIES Computer Room Librarian's Office Reading Room Staff, Library Workroom Multi-use Library Room. AV tech. Audio-visual Storage Kitchen, Serving Area Multi-purpose room, (Auditorium) Gymnasium (Dining) Lockers, Gym. off Halls, Stairs, Toilets, HVAC @ 35% SQ. FT. 500 sq. ft. 100 sq. ft. 750 sq. ft. 200 sq. ft. 120 sq. ft. 150 sq. ft. 900 sq. ft. 1,400 sq. ft. 4,800 sq. ft. 450 sq. ft. Subtotal 9,370 sq. ft. 6,850 sq. ft. GRAND TOTAL 25,000 sq. ft. Design Development Study U1 ll.JLll~K- ~s"`.~ The Achievement Center ~ ~ ~~ Roanoke, Virginia PRELIMINARY ZONING ANALYSIS Tax Map Number = 26.16-2-12 and 26.16-2-13 Size = 10.708 Acres Existing Zone = R-1 Minimum Lot Size Required = 7,200 Feetz = 0.165 Acre Lot Size Provided = Parcel 1-10.7; Parcel 2-1.104 Minimum Lot Frontage Required = 60 Feet Lot Frontage Provided = Parcel 1-200 Feet; Parcel 2-213 Feet Setbacks: Front: 30 Feet Side: 10 Feet Rear: 25 Feet Maximum Building Height = 45 Feet Maximum Lot Coverage = 30% -Buildings 50% -Total Parking Required = 1 Space Per Employee or Determined by Zoning Administrator Parking Provided = 75 + 4 Handicap = 79 Spaces Future Parking = 35 Spaces Design Development Study The Achievement Center Roanoke, Virginia ru~ ~ ~'. PRELIMINARY CODE ANALYSIS Use Group = E Education Construction Class = 3B Non-Combustible/Combustible Unprotected Allowable Area = 14,400 S.F. Accessible Perimeter Increase = 30%, 7,200 S.F. Total Allowable Area = 23,600 S.F. (Note #1) Allowable Height = 30 Feet - 2-Story Existing Building Area = 6,000 S.F. New Building Area = 19,000 S.F. Building Height = ~ 20 Feet Note #l: Fire wall per BOCA 707 shall be required between new and existing construction in the absence of a sprinkler system. Fully sprinklered building will increase allowable area by an additional 14,400 S.F. Fare Resistance Ratings: A. Exterior Walls {All Non-Load Bearing) = 0 Hrs. (Non-Combustible) B. Fire Wall = 2 Hrs. C. Fire Partition at Corridors = 1 Hr. D. Interior Load Bearing Walls & Non-Load Bearing Walls = 0 Hrs. E. Structural Members = 0 Hrs. F. Floor Construction = 0 Hrs. G. Roof Construction = 0 Hrs. Note #2: Fire partitions at corridors shall not be required if the building is sprinklered. Design Development Study The Achievement Center Roanoke, Virginia UL 1l~/ 11~LK ~~. , . ~~ ~~ ~~ PRELIMINARY CONSTRUCTION SYSTEM ANALYSIS A. Steel framed structure with pre-engineered cold formed metal trusses. B. Brick and masonry facing on all exterior walls. C. Insulated thermal aluminum windows. D. Sloped roof with standing seam metal roof. E. All walls to be non load-bearing metal study framed. F. Suspended acoustic ceiling and 2 x 4 lay-in fluorescent fixtures in all typical rooms. Design Development Study The achievement Center Roanoke, Virginia LX ll 1L~l~K ~~ wEFLECT INC TowOwwOw PRELIMINARY COST ESTIMATE 19,000 S.F. New Building Const. Cost @ $90.00 $1,710,000 6,000 S.F. Renovation @ $40.00 $ 240,000 Site Development/Construction Costs $ 125,000 (curbs, paving, excavation, utilities, landscaping) Total Construction Costs $2,075,000 A/E Professional Fees $ 140,000 Geotechnical Survey, Borings, Soil Testing $ 4,000 Surveys, Legal Fees $ 6,000 Project Cost Estimate $2,231,000 Furnishings $ 125,000 Contingency @ 5% of Construction Costs $ 103,750 Total Estimated Project Cost Estimate $2,459,750 8 ~ ~~~~ ~ ~ ~ ! ~~~ s yy xCx ~ s~s g ~.. ~B p$tl ~tl W ~ ~ o = ~ h ~~ ~ ~ ~ 9 ~ 7 ®~~ ~I `z ~ Q li F""_ u-I ~ a S ~ZZ © ~ ® o 4 ~ LL = 3 ~ pyp g k~~~ 's~ ~~ ~~4~~ Y~ ~ U '~ ¢ o o ~ a ~ X S J )f "~ - X f9 tL W ® V UO ~ N ~ N W ap r l ._ T ® ~ ~-- - ! ~-i~- d m ~ ''J ~ tirL ~~ ~ ,~_~, ~- m I z o I O ~ ~( ~/5~~,/I /? i ~ m ~ ~p3 m ` ~ a - v.. ~~d ~.-J ~ ~ ~ ~ T-;'--- ~ 1 , ~ ; 1 1 B _`i~C ~ia~ais 1»nlMa a -~, r ~ _ _ ,Y . ~ _ ~ . s.,, S; 1 o r'. ~ /' $r _ _ _ ~ ~ _ mo^ ' / a / N ddd~tsyyy 7 ~.-~ I / / 1 ism .. 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Q ~ n l,~a ~ ~.1 ~ m ~~ I n O N AI ~ P 9 °R .. ._ ~. .. py Bdb _^T_ ~', d~ ~. ~~:-f Location: The Achievement Center Property Roanoke County, Virginia Date: March 1, 1999 Subject: '~, View of Future hut-Parcel & "Garvin Creek" Beyond L®CatiOII: The Achievement Center Property Roanoke County, Virginia Date: March 1, 1999 Subject: View of i~torth Side at Nigher Property Elevations ~` ~ L®cation: The Achievement Center Property Roanoke County, Virginia I)atem March 1, 1999 Subjecto View of Gravel Parking Area L®eation: The Achievement Center Property Roanoke County. Virginia i~ate~ March 1, 1999 Subjeet: View of Existing Entrance from Olson Road ~=- ~. Location: The Achievement Center Property Roanoke County, Virginia Date: 1Vlarch 1, 1999 Subject: View of Existing Building Front Location: The Achievement Center Property f Roanoke County, Virginia ~~ ._ ~ '~ r~e~o~•3 F, ,. Date: March 1, 1999 Subject: View of North- VJest Side of Existing Building -~ Location: The Achievement Center Property Roanoke County, Virginia Date: March 1, 1999 Subject: Rear View of Existing Building Location: The Achievement Center Property Roanoke County, Virginia Date. March 1, 1999 Subjecto View of South- East Side of Existing Building I ~~ ~~''A~a \ te. ~~ °\a %' 'aos \` POANO~tE COt~'1VTY DEPAPTMENT OF CDtYIMLjNITY DE~'E~QPr~E?VT Th,e Aeh_te~.~ement Center Foundation S~eeial Use Permit 26.16-2- f 2 & 13 For staff use only ~- ~~- COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. .. P.0. Box 29800 Roanoke. VA 24018 t 540` 772-2068 FAX (5401 772-2108 date received:- rece+~ ed by: ~'2~a ~ [.C ~• application fee: PC(8 A date: placards issued: 805 d te: , ^ 5 ~ZJ `7~t .- Case Number ,,,~, Check type of application filed (check all that ap ly): ^ REZONING ®SPECIAL USE ^ VARIANCE A licant's name: Phone: Sy a' 94S -84(.3 Pp ~•~. ~. nC. Address: (?13 Sctbe_~ I~r, IZ /•}N~'~c, Vtrs;nie Zip Code:~yatZ Owner's name: P+ G L1.-C uN4 R c"~Tr~/+r:7 ~~ % Pc'c~is• s., .Z~J~~Z,....~Phone:sy~ " 98 s- g4 b3 Address: P•o• ~oX ~ I')a3 St~S~.t tJr. Zip Code: Zyo t 2 l3lr}c,Ks~~,.n6 a`lo~o ~•ottNoKt Location of property: i ax Map Number: ~'7, t ~ - '7 -1 aN ~ 7 :•2 700 ~n/~Il,~n.z~n Ro-9a, agisterial District: ~{ot_~,rvs ommunity Planning Area: (~c~c rs CreeK Size of parcel (s): Existing Zoning: ~-aC 9 • S acres Existing Land Use: ~ Rc ,~ r sq.ft. Proposed Zoning: C-1 St,~,P. ~r stag Use o~(y Proposed Land Use: t]~tvcE N riLt_ Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES NO IF N0, A VAR1 ^,~ CE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for t~~e requested Use Type? YES NO IF N0, A L~,4RIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YE5 NO ;,~:: ,Variance of Section(s) __ of the Roanoke County Zoning Ordinance in order to: is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v nrs v ws v Consultation 8 1 /2" x 1 1 " concept plan Application fee Application ~``~ Metes and bounds description --< Proffers, if applicable Justification ``~f Water and sewer application Adjoining property owners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. ,,/f ~/~ l Owner's Signature: ~/k°C+cS/oyl ...!/1J(~~i+Z~i7T ~o~PP /~/u~L/~~o~~/l~rr~P/lY/ -- n10fc ,~u~~r~ Cbn~tgt~' W "" 3ustificaton for Special Use Permit Re uest A.B.D. Inc. is requesting a special use permit to operate a dance hall in conjunction with a restaurant and lounge. The C-2 district permits a wide variety of service related uses including general restaurants. We will be offering a restaurant characterized primarily by table-service to customers. The restaurant will be open five evenings a week, Tuesday through Saturday Nights, 4 p.m. to 11 p.m.. The lounge will be open three evenings a week, Thursday through Saturday Nights, 7 p.m. to 2 a.m. offering live entertainment and dancing. This is a family owned and managed operation with over thirty years in restaurant management experience. We will be applying for a mixed beverage and beer/wine on-premises license. The property presently contains seventy- two parking spaces, which will be adjusted by utilizing the upper six acres to make parking for one parking space per three people allowed by our fire code. Anytime there is a potential for overflow parking there will be someone hired to clean the parking lots. The parking areas are lighted for security. We will have a minimum of faur security personnel employed and insured by the company to work the evenings the lounge will be open. We feel that this restaurant and lounge will greatly benefit the area by bringing additional consumers to Roanoke County and the North Williamson Road area thus bringing additional tax revenue to the County. Public sewer and water presently service the building. The building has a sprinkler system and there is a fire hydrant on the property. We will also be working with David Hill of Hill Studios to make sure the property conforms to the area. We have contacted Ms Hess at V.D.tJ.T. to make sure that the entrance/exits, curb openings, and crossovers are in compliance, and after her on- site evaluation she foresees no problems. 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Banc ~ ~'Is+ci~urg, vlr}~im.~ 2403 vyy~snt]' p£ly'gagoke mgt. jof FSsnaiu~, ~d ~~+iaS olc~, VixgsntA 3+4~I$.tf1~8 ~+l~rcclt 2~~ I~49 "~'p Wheai It ~~ C~taCtr'e; v~~µ px~cnti.7 c~wsl7hc prop~Y toca~~ed a2 730 ti1'i1liautacm Ra$d. but At this titre t0is prcpei¢Y 73 ur~~ wt~.tact with ~'t+xi~ tm ~~ ~ that 4~ D. lnc. ws73. be t+Gaeiag the ptap~~y #'srxn pte~(sion TnYes~ta'»tsts dad 'aa~r op~licd ~ ~ spcCSAI use t to apexatc ~ dancts Etal1, To~a~ w.~s ~'- 3 EX[ST. EXIT NEV E%IT EXISTING REST ROOMS EXISTING OVERHEAD DOUR REMOVED STORAGE AREA CH60 SO FT) OPEN AREA (UNDER ROOF) EXIST, EXIT REST ROOMS HPNOIIET/LOUNGE f2SOD SD FT - INLI. DANCE FLRJ -ANCE FLOOR C629 SD FT) (25 % 25) BAND STAND DANCE FLUOR (525 SD FT) (1500 SD FT) EXIT C30 XS) ADDITIONAL SPACE (10010 SO FT) WOOD RAILING LOUNGE AREA SPORTS HAR C7322 SO FT - INCL. -ANCE FLRJ (2370 SO FT) RESTAURANT EXIT C2228 SO FT) COAT CHECK REST. ENTRANCE MEV) LOUNGE ENTRANCE CEXIST) AD-ITIDNAL SPACE ENTRANCE <EXISTJ EXIST, OVERN'D -DDR EXIST. EXIT E%IST, EXIT KEY DENOTES EXISTING EXIST. EXIT DENOTES NEV SPURS RESTAURANT AND LUNGE CONCEPTUAL PLAN 3/23/99 F-3 ~ d ~ ryPC ~~ ~// ~\ j ~ \\ \~...~ /,d ~`~ ~C \b~ / c~ ~ \ \ ~\ ? > ~ 25. \ ~ \\~ ~ ~ aee / ~' \ \~ o- 3. / r / nrr ~. / `~/ 22. \ 24~ ~ ~ l ll ~.~ ~, \~ rr ~ zl. Y ~ ~~ \ ' /mar 12. d \~\ ~\ ./ i A 4 -.i ~. ,,, y,~ `~ I T z 111 c ~ 18. s y V \a 1f Dl. ~ / Ild ~ // 11. n. , // ~~ rv 12. ,Y ` ur m re 23. ~ z e ;. L/ ~\// \~ n~ ® ~ \ ///1 ~`/I///~/' 9. U! 9 ~. - ! .. ow.t) y4 ; 38. a \ \ ~ '~~ /7j//r/ a\ ~ wie \ _ \ ~ 7. \ ~ \ //\/ \/ \ d ~, 7 rya ~. '' a. \ ~ ', ~o / ~ , \ 5 \ 18.x'\. / / ~ ` ax ~\ ~ /~~ \ ~ r /LI\ zc 14. / \ I ~ I~ ° \ / \ j ~ 6.1 year / \ v I,~ / O ~ r/ 7 i /1" ~ ~ .gill`-~ ,'^ a ~ g, o `\ °~ ~~\ I~ qA \ 1 ~/~ ~ ~. \ / ~\ 5. \\ o.mze RpOa ~~ ~/ ~ I~5.1 asn • C~~ ery / 5 ~ ~ ~ `~ R°& RDANDIfE CD~,TNTY A.~3.E. Ir~,c. DEPARThIENT OF Special Use Pe'rm,i~ CD1tiIMFINITY DEVELDP~IE?~rT 27, ~ D- r- f & 2 Fnr staff use only ~~"~~ ~' COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. P.O. Sox 29800 Roanoke, VA 2407 8 ( 540 772-2068 FA.X (540) %72-21 08 Proposed Zoning: C-2 Proposed Land Use: Equipment Sales and Rental date received ~.g Z„y~ j`~9_ •~ 1 receiv~ e aoplication'ee: PC/BZP, dale: pla .r ~ issued:, c05 dad. ~, ~- Case ~Jumoer: ~ ~ ~ ` ~ t ' ror Sfarf Usa Oniy Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES yes NO IF N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES ~/p~ NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being prorfered with this request? YES NO Variance of Sec*,ion(s) ____ of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enciesed. APPL1CATlON WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR 1NCOMPLE T E. »rs v rus v ws v Consultation 8 1 /2" x 1 1 "concept plan Application fee Application ~(?>'~' Metes and bounds description Proffers, if applicable Justification ?':~` Water and sewer application Adjoining property owners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge an~onsent of the owner. ~, Owner's Signature: b~f.t~' ~'~','4 ~. - t { a F f ' /"t i 7 ~ ~ r / ~+ ! \ ! + ! ~ ~~ ! ~ ~+\ i ~ ~+~ ;' I ~ ~+ +~ ' ~\ ~ \~ i ~; ~ ~ Y~ ~ \` ~ .. ~ ~ ~~ \ W \\ \ O ~W \ yv \ w ~ \ 1 ~ W ~ \ \ o d ' ~ \ v~ O + l N /'~ ~ J Q N x w ~ \+ a Q `_ a ~ \ C ~ \r' " j, ` - ~. + t I w x ~ Z` ~ c"' ~ \' ~~ "~~ ~ \ \ ~6 2 w~4 \ ~'U `~ m I ~ ~ + .c ~ N ? '~, u ~ I ~a ~ ~ ~p , \ ~' ~ ~ ]tttlll o~ N a O 9Ad Ob 31~G3N9A ~! S - a e ~ I ~ ~ y ~ ¢ ~ N _N °aoc' ~~. ~. i V e. ~ ~ o W # ~ r ~ 2 I k _: -~# ~ ~° ~ ,_, 9 ' - _ _ ,, c E y. .{N3W3AVd i~,~ w ~4hoNrwnlry Qa'° ~~ ~ I ~ a.u mh ~ ,b ~: ~ ,; ~ ,cx•s er ,~ „r,r ,y n.r e s i i \ ~9N9d 'NNr9-lvlbN9,9 -- A ~ 0 --hNr'Y2'b'd U34pdp ad~~~ ~ ~ ~ o < ~ ~ o ~' U Fy ,S~ J+t OS I.~, )~i~~j 4 / //// rI ~' i ~ ~ ~ sl AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 27, 1999 ORDINANCE 042799-5 AUTHORIZING ACQUISITION OF PROPERTY AT 5445 GLENMARY DRIVE FROM LOTTIE B. DICKERSON FOR AN ACCESS ROAD INTO THE ROANOKE COUNTY CENTER FOR RESEARCH ~ TECHNOLOGY WHEREAS, in order to provide additional land for an industrial access road into the Roanoke County Center for Research & Technology, the County requires a certain parcel of land, consisting of 1.49 acres in the Catawba Magisterial District of the County of Roanoke, Virginia, owned by Lottie B. Dickerson; and WHEREAS, staff has negotiated the purchase of said property from Ms. Dickerson for the sum of $80,520.00, the estimated fair market value being $85,000.00 based upon an independent M.A.I. appraisal; and WHEREAS, Ms. Dickerson and the County have entered into a contract of sale, subject to approval by the Board of Supervisors; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on April 13, 1999; and the second reading was held on April 27, 1999. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to acquire from Lottie B. Dickerson, a 1.49-acre parcel of land, identified as Tax Map No. 64.00-1-3, together with 1 all rights incident thereto and appurtenances thereunto belonging, for an amount not to exceed $80,520.00. 2. That the purchase price, and estimated closing costs of $ 3,500.00, shall be paid out of the Glenn Mary Industrial Park account. 3. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the acquisition of this property, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Melinda J. Cox, Economic Development Specialist Arnold Covey, Director, Community Development Diane D. Hyatt, Director, Finance John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 a Item No. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: Apri127, 1999 AGENDA ITEM: Second reading of an ordinance authorizing acquisition of property at 5445 Glenmary Drive from Lottie B. Dickerson (Tax Map No. 64.00- 1-3)for anaccess road into the Roanoke County Center for Research & Technology. COUNTY ADMINISTRATOR'S COMMENTS: /f O SUMMARY OF INFORMATION: The Center for Research & Technology contains 457 acres of which 204 is usable. In order to begin the development process, Hayes, Seay, Mattern & Mattern (HSMM) was hired to complete an engineering concept plan and provide a specific development plan for Stage I, Phase I which consists of 77 acres. The County has accepted the recommendation that an two-lane with median, industrial access road should follow Glenmary Drive from Dow Hollow Road to the center's entrance. HSMM has recommended the acquisition of the property located at 5445 Glenmary Drive in order to create the best road design. The property has been appraised by Miller Long & Associates for $85,000. The purchase of the property is contingent upon the successful completion of a phase I environmental assessment, a survey, and a title search. The County is in receipt of a signed, notarized sales contract from the owner, Mrs. Lottie B. Dickerson, and a deposit check of $2,000 has been forwarded to Mrs. Dickerson. If the second reading is approved and all contract contingencies are met, the County will take possession of the property at settlement no later than May 31, 1999. FISCAL IMPACT: The property will be purchased with monies appropriated for this capital improvement project in the FY98-99 budget process. J ~{- / STAFF RECOMMENDATION: 1. Authorize the acquisition of the property located at 5445 Glenmary Drive for $80,520 if all contract contingency items are successfully met. 2. Decline to approve the acquisition of the property located at 5445 Glenmary Drive and instruct HSMM to design a new road plan. Approved: Elmer C. Hodge County Administrator ACTION Approved ( ) Denied () _ Received ( ) Referred to Motion by: No Yes Abs Harrison _ _ Johnson McNamara _ Minnix _ _ Nickens Attachment Economic Development Specialist .~ N-/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 27, 1999 ORDINANCE AUTHORIZING ACQUISITION OF PROPERTY AT 5445 GLENMARY DRIVE FROM LOTTIE B. DICKERSON FOR AN ACCESS ROAD INTO THE ROANOKE COUNTY CENTER FOR RESEARCH & TECHNOLOGY WHEREAS, in order to provide additional land for an industrial access road into the Roanoke County Center for Research & Technology, the County requires a certain parcel of land, consisting of 1.49 acres in the Catawba Magisterial District of the County of Roanoke, Virginia, owned by Lottie B. Dickerson; and WHEREAS, staff has negotiated the purchase of said property from Ms. Dickerson for the sum of $80,520.00, the estimated fair market value being $85,000.00 based upon an independent M.A.I. appraisal; and WHEREAS, Ms. Dickerson and the County have entered into a contract of sale, subject to approval by the Board of Supervisors; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on April 13, 1999; and the second reading was held on Apri127, 1999. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to acquire from Lottie B. Dickerson, a 1.49-acre parcel of land, identified as Tax Map No. 64.00-1-3, together with all rights incident thereto and appurtenances thereunto belonging, for an amount not to exceed $80,520.00. .~ /{-1 2. That the purchase price, and estimated closing costs of $ 3,500.00, shall be paid out of the Glenn Mary Industrial Park account. 3. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the acquisition of this property, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. G: WTTORNEY\VLH\ECONDEV\DICKERSN\DICKERSN.ORD ACTION NUMBER ITEM NUMBER -~-"` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 1999 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. LEAGUE OF OLDER AMERICANS -ADVISORY COUNCIL The one-year term of Thelma Ihrig expired March 31, 1999. She has indicated that she does not wish to serve another term at this time. SUBMITTED BY: ~`v'. Mary H. Allen, CMC/AAE Clerk to the Board ACTION APPR ED Elmer C. Hodge County Administrator VOTE No. Yes Abs Approved () Motion by: Harrison _ Denied () Johnson _ Received () McNamara- Referred () Minnix _ To () Nickens _ 1 F .,~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 1999 RESOLUTION 042799-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 27, 1999, designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of Minutes -March 23, 1999. 2. Confirmation of Committee Appointments to the Commission for Senior and Physically Challenged Citizens and Roanoke Valley Greenway Commission. 3. Donation of sanitary sewer easement across property of The Terumah Foundation, Inc., located on Merriman Road. 4. Acceptance by Roanoke County Schools of Summer Youth Employment Program Grant. 5. Acceptance of water and sanitary sewer facilities serving Canterbury Park, Section 12. 6. Write-off of Utility Bad Debts. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any 1 r such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~' Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Arnold Covey, Director, Community Development Gary Robertson, Director, Utility John W. Birckhead, Director, Real Estate Assessment Garland J. Kidd, Director, Vocational and Adult Education Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board Vincent K. Copenhaver, Finance Manager 2 T ~ ~ ~ ~' ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 1999 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 27, 1999, designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of Minutes -March 23, 1999. 2. Confirmation of Committee Appointments to the Commission for Senior and Physically Challenged Citizens and Roanoke Valley Greenway Commission. 3. Donation of sanitary sewer easement across property of The Terumah Foundation, Inc., located on Merriman Road. 4. Acceptance by Roanoke County Schools of Summer Youth Employment Program Grant. 5. Acceptance of water and sanitary sewer facilities serving Canterbury Park, Section 12. 6. Write-off of Utility Bad Debts. 2. That the Clerk to the Board is hereby authorized and directed where 1 ~.- `~ required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 2 March 23, 1999 187 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 March 23, 1999 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of March, 1999. N RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:02 p. m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Fenton F. "Spike" Harrison, Joseph McNamara, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by the Reverend William T. Ross, Vinton Baptist Church. The Pledge of Allegiance was recited by all present. ~~ March 23, 1999 is9 None RESOLUTION 032399-1 REQUESTING THE DELETION OF MEALS TAX RESTRICTIONS FROM FOOD TAX RELIEF BILL (HB 1601) WHEREAS, Governor Jim Gilmore's proposal to reduce the state sales tax on food did not include any change to the local meals tax; and WHEREAS, HB 1601 was amended to prohibit localities from levying their meals tax on items that meet the definition of "food for home consumption" as defined in the Food Stamp Act; and WHEREAS, the meals tax restriction in HB 1601 will reduce by approximately $115,000 the meals tax revenue collected by the County of Roanoke; and WHEREAS, the budget passed by the 1999 General Assembly includes additional money for education but includes both a maintenance of effort requirement and a local match requirement, which means that many localities will have to spend additional local funds to benefit from the new state funding; and WHEREAS, the 1999 General Assembly approved funds for asix-percent teacher salary increase, provided that a locality can meet its local match requirement; and WHEREAS, local governments are the providers of essential services in their communities, and reducing existing revenues adversely affects their ability to maintain services; and WHEREAS, local governments routinely employ a variety of measures to limit the tax burden in their communities; and NOW, THEREFORE, BE IT RESOLVED that the County of Roanoke requests that Governor Jim Gilmore amend HB 1601 to strike all references to the local meals tax. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation March 23, 1999 191 o eep a or mance consistent with state code and update terms and definitions. There are several other proposed changes that impact the ordinance. Supervisor Minnix moved to approve the first reading and set the second reading and public hearing for April 27, 1999. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None It was the consensus of the Board to set a work session for April 13, 1999 or April 27, 1999. IN RE: SECOND READING OF ORDINANCES 1. Second Reading of an ordinance approving the exercise of an option to aurchase agreement with Salem Office Supply, Inc ,for proaerty located at 400 East Main Street, across from the Roanoke County Courthouse, in Salem, Virginia (John Chambliss. Assistant Administrator) 0-032399-2 This item was discussed in Executive Session prior to action. Supervisor Harrison moved to adopt the ordinance after the Executive Session. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens ~~ March 23, 1999 193 West of the Northwest corner of the Salem Theatre Building) and which said beginning point is also S. 77° d16' W. 3 feet from the North west corner of the present brick building located on the herein conveyed lot; thence leaving Main Street and with the East line of Strawberry Alley, and with aline 3 feet from and parallel with the West side of said brick building located on herein conveyed lot, S. 13° 25' E. 269 feet to a point in the North line of .Calhoun Street, N. 77° 16' E. 66 feet to a point, marked by South east corner of a building located on herein described lot; thence leaving Calhoun Street N. 13° 25' W. 269 feet to a point in the South line of Main Street, which said point is 3 feet East of the Northeast corner of brick building located on the within described lot; thence with the South line of East Main Street S. 77 ° 16' W. 66 feet to the place of BEGINNING; known as Lot 69, Old Town Plat. There is excepted from the above description that certain 10 foot strip of land which was conveyed by Carlos G. Bowers and Maria Cristina Bowers to the Town of Salem by deed dated January 31, 1953, and of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 485, page 513. BEING the same property conveyed to the Grantor by deed from Carlos G. Bowers and Maria Cristina Bowers, his wife, dated December 11, 1975, and of record in the Clerk's Office of the City of Salem, Virginia, in Deed Book 40, page 658. Said real estate is further shown and designated upon the Salem City land records as Tax Parcel Number 107-6-1, and having a street address of 400 East Main Street, Salem, Virginia. 2. That the sum of $620,000.00 is hereby appropriated from the Capital Fund and $81,720.00 is hereby appropriated from the Unappropriated Fund Balance of the General Fund for the acquisition of this real estate and related expense. In addition, $150,000.00 is reappropriated from the Jail Expansion capital project to this capital project. 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the exercise of the option, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens NAYS: Supervisors McNamara, Johnson March 23, 1999 NAYS: None 195 ORDINANCE 032399-3 DECLARING A PARCEL OF REAL ESTATE TO BE SURPLUS AND AN ACCEPTING OFFER FOR THE SALE OF SAME; NAMELY THE PENN FOREST BOULEVARD WELL LOT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus. 2. That an advertisement for bids for the sale of this surplus real estate was advertised in the Roanoke Times & World News on March 13, 1999; and 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on March 9, 1999, and the second reading was held on March 23, 1999, concerning the disposition of the following parcel of real estate identified as follows: Penn Forest Boulevard Well Lot Tax Map Parcel No. 87.06-6-1 4. That offers for said properties having been received, the offer of David Hill to purchase this property for the sum of 23 600 Dollars is hereby acceptedfr°ejeetee}. 5. That the purchase price for the property will be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate will be deposited into the water fund in accordance with the trust agreements of the 1991 water revenue bonds. 6. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which will be on form approved by the County Attorney. 7. That this ordinance will be effective on and from the date of its adoption. On motion of Supervisor Minnix to adopt the ordinance and accept the offer of David Hill for $23,600, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 3. Second reading of ordinance authorizing the conveyance of a 37.86 acre Qarcel of real estate located in the City of Salem known as the Lloyd property (Paul Mahoney County Attorney March 23, 1999 197 WHEREAS, due to substantial changes in the original project authorized by Ordinance 101497-8, that ordinance will be repealed and a new ordinance will be adopted; and WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Little Brushy Mountain Community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over twenty years at an interest rate of 3%, which are the terms of the loan from the Commonwealth of Virginia; and WHEREAS, the first reading of this Ordinance was held on March 9, 1999, and the second reading was held March 23, 1999; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Ordinance 101497-8 adopted by the Board on October 14, 1997, be, and hereby is, repealed; and 2. That the County Administrator be, and hereby is, authorized and directed to take such actions and execute such documents as may be necessary to secure a loan from the Commonwealth of Virginia, Drinking Water State Revolving Fund Program in the amount of $820,000 at an interest rate of 3% and for a term of twenty years; and 3. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension for a portion of the Little Brushy Mountain Community. The total construction cost of this public water project is estimated to be $820,000, to be initially financed as follows: Citizen Participation (43 at $6,155 each) $264,665 Advance from Water Fund 555,335 TOTAL $820, 000 That there is hereby appropriated for this project the sum of $820,000 from the Water Fund; it being the Board's intention to reimburse itself from the proceeds of the Commonwealth of Virginia, Drinking Water State Revolving Fund Program for certain expenditures made andlor to be made in connection with extension of the public water March 23, 1999 199 compliance with the provisions of the Public Finance Act (Chapter 26, Title 15.2 of the 1950 Code of Virginia, as amended) with respect to the creation of this revenue bond debt by the County. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Nickens, Johnson NAYS: Supervisor McNamara ABSTAIN: Supervisor Harrison IN RE: APPOINTMENTS 1. League of Older Americans -Advisory Council Supervisor McNamara asked Clerk Mary Allen to contact Ms. Thelma Ihrig to determine her willingness to serve another term. 2. Commission for Senior and Physically Challenged Citizens Supervisor Minnix nominated Maureen Woods and Cecil Prillaman and asked that their confirmations be placed on the Consent Agenda. IN RE: CONSENT AGENDA R-032399-5. R-032399-5 c R-032399-5 i Supervisor Johnson moved to adopt the Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 032399-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA ~I March 23, 1999 201 13. Acceptance of sanitary sewer facilities serving Orchard Park, Section 2. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 032399-5.c APPROVING THE SUBMISSION OF A VIRGINIA RECREATION TRAILS FUND PROGRAM PROJECT APPLICATION BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: WHEREAS, Roanoke County Parks and Recreation proposes to make improvements to the Green Hill Park Greenway, and WHEREAS, The Virginia Department of Conservation and Recreation offers funding through the Virginia Recreational Trails Grant Fund, and WHEREAS, the County of Roanoke is submitting a project application, and WHEREAS, in accordance with Virginia Recreation Trails Fund application procedures, it is necessary that a request of support, by resolution, be received from the local government. NOW, THEREFORE, BE IT RESOLVED, that the County of Roanoke, Virginia, endorses and supports the application to fund improvements to the Green Hill Park Greenway and Trail. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 032399-5.i REQUESTING THE USE OF INMATE LABOR FROM THE DEPARTMENT OF CORRECTIONS TO CLEAR THE FIRE BREAK AREA BEHIND CATAWBA HOSPITAL WHEREAS, the inmates at the Botetourt Correctional Unit have worked with Botetourt County on many community oriented projects over the past several years, including utility construction and restoration, recreation projects, landscaping and litter control; and March 23, 1999 203 5. Statement of Expenditures and Revenues for the month ended I February 28. 1999 6. Notice of receipt of recreational access grant for South Count, Park. 7 Report of approved changes to the Secondary System of State Highways as of February 1999 8. Statement of Treasurer's Accountability per Investments and Portfolio Policy, as of February 28, 1999 9. Proclamation signed by the Chairman 10. Accounts Paid -February 1999 IN RE: EXECUTIVE SESSION Supervisor Nickens announced he would abstain from any discussion of the sale of the Lloyd property while in Executive Session. At 3:30 p.m., Supervisor Johnson moved to go into Executive Session pursuant to the Code of Virginia Section 2.1-344 A (7) actual or probable litigation, condemnation proceedings for public road - Wachovia Bank; 2.1-344 A (7) probable litigation, Akers; (3)disposition of public property, Lloyd Property; (7) probable litigation, Woods End School site. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None March 23, 1999 205 The following individuals and agencies requested funding in the Board of Supervisors 1999-2000 budget. 1. Pete Lampman, representing Virginia Amateur Sports, requested $45,000 for the Commonwealth Games. 2. Bob Spencer, requested $2,500 for emergency assistance on behalf of the Roanoke Area Ministries. 3. Jim Ford, President of the Roanoke Symphony Society, spoke on behalf of the Roanoke Symphony and requested $10,000. 4. Bittle Porterfield, Center in the Square, requested $3,500. 5. Greg Adams, Executive Director, Roanoke Valley Speech and Hearing Center, requested $1,000. 6. John Pendarvis, Family Service of Roanoke Valley, requested $7,000. 7. David Kjolhede and Ed DeLuca, Roanoke Valley Convention and Visitors Bureau, requested $165,000. 8. Lee Wilhelm, Council of Community Services, requested $7,800 for information and referral. 9. John Sabean, Housing Network, requested $1,000. 10. Rita Glinieki, Blue Ridge Community Services, requested $111,786. 11. Susan B. Williams, League of Older Americans Agency on Aging, requested $22,965. 12. Dr. Rupert Cutler, Western Virginia Land Trust, requested $5,000. March 23, 1999 2nr' 'F 26. John H. Turner, Bethany Hall, requested $20,500. 27. David Pruett, Goodwill Industries, requested $14,000. 28. Charles Speck, Jefferson Center Foundation, requested $50,000, for Center Stage. 29. Jonathan Low, Art Museum of Western Virginia, requested $25,000 capital and $10,000 operating. 30. Dick Hawkins, TRUST, requested $10,000. 31. John Levin, Mill Mountain Theater, requested $10,000. 32. Kay Strickland, Virginia Museum of Transportation, requested $15,000 operating and $10,000 capital. 33. Les Hagie, Conflict Resolution Center, requested $8,000. 34. Bil( Krause, Opera Roanoke, requested $1,000. 35. June House, Big Brothers-Big Sisters, requested $3,500. 36. Mike Williams, Bradley Free Clinic, requested $6,500. 37. Carol B. Key, Director, Roanoke Valley Court Appointed Special Advocate, requested $2,500. 38. Mark Moorman, Project Director, On our Own in Roanoke Valley, requested $250. 39. Ellen Lankford Brown, TAP, requested $33,504, and $20,741 for the Transitional Living Center. 40. Pamela Irvine, Southwest Virginia Second Harvest Food Bank, il, March 23, 1999 R-032399-7 209 At 7:00 p.m, Supervisor Johnson moved to return to open session and adopt the Certification Resolution The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 032399-7 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE:. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Second reading of an ordinance to rezone approximately 10 acres from R-2 and C-2 conditional to C-2 conditional for retail sales and obtain a Special Use Permit for fast food restaurants March 23, 1999 .~ ~ ~ Board members, he advised that the residents on Hidden Lane would have access to their homes; that there is a 35 foot buffer near Westmoreland and a 15 foot buffer near Hidden Lane; that the development on the 5.26 acre parcel cannot exceed 50,000 square feet of commercial use, but there could be two buildings. The following citizens spoke: 1. Suzanne Seth, 3342 Westmoreland, explained that they were concerned because of the distrust resulting from the Home Depot rezoning, and that they are concerned that there is a "blank check" on what can be built. 2. Patricia Meador, 3812 Antietam Drive, -also expressed concern about the use of the property for several fast food restaurants. Supervisor Minnix advised that he shared some of the concerns of the residents, but felt there were now adequate proffers. Supervisor McNamara responded that he felt this was a different request than the one presented to the Planning Commission. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 032399-8 TO CHANGE THE ZONING CLASSIFICATION OF APPROXIMATELY 10-ACRES OF REAL ESTATE LOCATED IN THE VICINITY OF BRAMBLETON AVENUE AND ELECTRIC ROAD (PART OF TAX MAP NOS. 77.13-5-35; 77.13-5-38; 77.13-5-39, 77.13-5-40; ALL OF March 23, 1999 and general commercial areas. (2) A buffer strip, as shown on the March 22, 1999 plan, shall be located along the property line adjoining the properties on Westmoreland Avenue. (3) No parking lot light pole shall exceed 22' above grade. (4) No off premises advertising signs shall be allowed on the property. (5) All retaining walls constructed on the property shall be constructed as split faced architectural block or equivalent. (6) The finished floor elevation of any building on the 5.26 acre parcel shall be no higher than 1150 feet. (7) The total square footage to be developed on the 5.26 acre parcel shall not exceed 50,000 square feet of commercial uses. (8) The following C-2 uses shall be prohibited on the 5.26 acre parcel: Home Occupation, Type I; Halfway House; Park and Ride Facility; Post Office; Public Parks and Recreational Areas; Bed and Breakfast; Boarding House; Commercial Outdoor Sports and Recreation; Gasoline Station; Kennel, Commercial; Pawn Shop; Recycling Centers and Stations; Amateur Radio Tower; Parking Facility. (9) The following uses permitted in C-2 with a Special Use Permit shall be prohibited on the 5.26 acre parcel: Automobile Repair Services, Major; Dance Hall; Manufactured Home Sales; Truck Stop; Landfill, Rubble; Transportation Terminal; Outdoor Gatherings; Restaurant, Drive-In and Fast Food. (10) The exterior of all buildings will be constructed of brick, drivit and/or masonry on all sides of buildings. All buildings will be finished to grade with said materials. (11) The property may be developed in substantial conformity with the conceptual development plan prepared by Shanks Associates dated March 22, 1999, attached hereto and made a part hereof. (12) The three parcels designated as Site A, Site B, and Site C on the plans prepared by Shanks Associates dated March 22, 1999, attached hereto, may be developed either for one, two or three fast food restaurants with traffic flow patterns in substantial accordance with the plans attached hereto if Special Use Permits are issued for the same, or should any or all of said sites not be used for fast food restaurants, those March 23, 1999 7 ~ C Mr. Harrington advised that this is a request for a Special Use Permit on a 4.61 acre, C-2 zoned parcel in order to construct and operate mini-warehouses. The property is currently owned by Friendship Manor Apartment Village Corporation and is located in the 7200 block of Barrens Road across from Burlington Elementary School. The sale of the property is pending the approval of the Special Use Permit. The property is designated Transition in the Community Plan. The Planning Commission recommended approval with 5 conditions. Supervisor Johnson advised he was not satisfied with the conditions and recommended additional screening and buffering. Ed Natt, attorney for the petitioner, responded that this was acceptable to the petitioner. Supervisor Johnson requested that the planting be all around the property and that 10 foot Leyland Cypress trees be planted within this planting strip. In response to a question from Supervisor Harrison, Mr. Natt advised that security would be provided by a resident manager who would be living on the property. Supervisor Johnson moved to adopt the ordinance with Condition #1 amended. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 032399-9 GRANTING A SPECIAL USE PERMIT TO VAUGHN WILBURN TO CONSTRUCT MINI-WAREHOUSES TO BE LOCATED IN THE 7200 BLOCK OF BARRENS ROAD (TAX MAP NO. 27.13-5-47), HOLLINS MAGISTERIAL DISTRICT March 23, 1999 217 Storage plan prepared by Providence Engineering under date of December 29, 1998. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance with condition #1 amended, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 3. DENIAL of Second reading of an ordinance authorizing a Special Use Permit to operate a used automobile dealership, located at 7650 Williamson Road. Hollins Magisterial District, upon the petition of Hash Investments LLC (Terry Harrington, Coun>~ Planner 0-032399-10 -Denial Mr. Harrington reported that this Special Use Permit is for a parcel of approximately 1.23 acres. The property is currently zoned C-2 Commercial and is designated as Core in the Community Plan. This use change conforms to the goals and objectives of the plan. There is an existing structure on the property which was formerly used as a restaurant. The immediate surrounding environs consists of mostly commercial uses, with Hollins University and an apartment complex down the street to the east of the property. The Planning Commission recommended approval with conditions. In response to questions from Supervisor Nickens, Mr. Harrington advised March 23, 1999 219 4. Second reading of an ordinance to rezone 14.7 acres from AG-1 to R-1 to construct single family detached residences, located on the west side of Wildwood Road north of 1-81 Catawba Magisterial District, upon the petition of Wildwood Development Inc. (Terry Harrington, County Planner 0-032399-11 Mr. Harrington reported that this rezoning request is for 14.7 acres at the intersection of Goodwin Avenue and Wildwood Road from AG1 to R1 for single family residential development. The site is designated Neighborhood Conservation in the Community Plan. The property has been identified as a desirable location for a regional stormwater management facility in the Roanoke Valley Regional stormwater Management Plan. In addition, Dry Branch, which flows through the property has been identified as a desirable greenway corridor in the Roanoke Valley Greenway Plan. The proposed development is consistent with the policies and guidelines of the Community Plan. The petitioner is working with the County to make sure it does not interfere with the regional stormwater management plan. In response to questions from Supervisor Harrison, Mr. Harrington advised that he was satisfied with the stormwater runoff plan and that they are zero lot sizes which could be as small as 5800 square feet. Supervisor Nickens inquired about recreation and green space, but Mr. Harrington explained that this is not a Planned Residential Development (PRD) zoning so there is no requirement for green space. March 23, 1999 221 represented on the concept plan dated March 1, 1999, prepared by T.P. Parker and Son. Actual location of storm water management easement to be based on subdivision map. (2) The developer shall grant a green way easement on the east side of Dry Branch. The width of the easement shall extend from the eastern edge of Dry Branch, at bank full width, toward the new development for a width of 30 feet. (3) The development shall be served by a new public street, with one intersection to Wildwood Road. No new driveway shall connect to Goodwin Avenue or Wildwood Road, with the exception of the lot at the intersection of Wildwood Road and Goodwin Avenue, which does not have frontage on the new public street. 4. That said real estate is more fully described as follows: BEGINNING at a point in the center of Wildwood Road (Va. Secondary Route 619) with its intersection with the center of Goodwin Avenue (Va. Secondary Route 635); thence following the center of Wildwood Road, S. 39 deg. 21 min. 02 sec. E. 158.54 feet to a point; thence continuing with Wildwood Road, S. 47 deg. 48 min. 30 sec. E. 33.48 feet to a point, corner to the 1.00 acre tract herein described and the adjoining 11.320 acre tract owned by the Estate of Estelle LaPrade Walker; thence with a line between the 1.00 acre tract and the 11.320 acre tract, S. 24 deg. 17 min. 55 sec. W. 486.85 feet to a point in the center of Goodwin Avenue, being also the center of a bridge crossing a creek; thence with the center of Goodwin Avenue, N. 6 deg. 58 min. 49 sec. E. 194.04 feet to a point; thence continuing with the center of Goodwin Avenue, N. 6 deg. 07 min. 39 sec. E. 301.24 feet to a point; thence continuing with the center of Goodwin Avenue and the property herein described, N. 11 deg. 16 min. 15 sec. E. 98.59 feet to the Point of Beginning and being a parcel of land containing 1.00 acres and being Tax Map No. 45.01-1-8. BEGINNING at a point on the west side of Wildwood Road (Va. Secondary Route 619), said point being on the northerly right-of-way line of Interstate 81; thence leaving Wildwood Road and following the northerly right-of-way line of Interstate 81 and the 2.409 acre tract herein described, S. 56 deg. 51 min. 22 sec. W. 252.37 feet to a point in the center of a creek, corner to the William E. Lee property; thence following the center of said creek with a line between the Lee property and the property herein described, N. 84 deg. 53 min. 07 sec. W. 155.33 feet to a point; thence continuing up the creek in between said properties, N. 83 deg. 05 min. 33 sec. W. 54.61 feet to a point; thence continuing up said creek, N. 79 deg. 07 min. 27 sec. W. 67.31 feet to a point, corner to the property of the Estate of Estelle LaPrade Walker; March 23, 1999 herein described and the center of Wildwood Road, S. 24 deg. 54 min. 34 sec. E. 220.66 feet to a point; thence continuing to the center of Wildwood Road, S. 23 deg. 55 min. 01 sec. E. 108.31 feet to the Point of Beginning and being a parcel of land containing 11.320 acres, and being Roanoke County Tax Map No. 45.01-1-9. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage.. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 5 Second reading of ordinance to rezone 11.66 acres from C-2 conditional to C-2 conditional to amend the existing condition and obtain a Special Use Permit to construct a 160 foot cellular monopole tower located at 925 North Electric Road. Catawba Magisterial District upon the petition of Triton PCS (Pinkerton Chevrolet. Terry Harrington, County Plannerl 0-032399-12 Mr. Harrington reported that the Planning Commission first heard this petition on February 2, and heard the request again on March 16. The Planning Commission expressed concern about the height of the tower, whether the petitioner has exhausted other opportunities for location and whether it was feasible for other companies to co- locate on the pole. After the Planning Commission public hearing in February, Triton PCS March 23, 1999 tower on the motel property across the street. Mr. Pace responded that they looked at all possible sites and went to the Quality Inn and Budget Hotel and were denied. Supervisor Nickens asked about the difference between digital and magnetic and microwave systems. Mr. Pace responded that the FCC stringently regulates this industry and there is no evidence that there is anything harmful. Supervisor Harrison moved to adopt the ordinance. Supervisor Nickens asked for an answer to his earlier question, and Supervisor Harrison suggested that he wait until the next Triton petition. Supervisor Harrison's motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 032399-12 TO CHANGE THE ZONING CLASSIFICATION OF A 11.66-ACRE TRACT OF REAL ESTATE LOCATED AT 925 NORTH ELECTRIC ROAD (TAX MAP NO. 36.15-1-11) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2, CONDITIONAL, TO THE ZONING CLASSIFICATION OF C-2, AND GRANTING A SPECIAL USE PERMIT TO CONSTRUCT A 160 FOOT CELLULAR MONOPOLE TOWER, UPON THE APPLICATION OF TRITON PCS, INC. (PINKERTON CHEVROLET) WHEREAS, the first reading of this ordinance was held on February 23, 1999, and the second reading and public hearing were held March 23, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on February 2, 1999; and reconsidered the matter on March 16, 1999; and reviewed the Findings of Fact which are attached to this ordinance as Exhibit 1; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board concurs in the Findings of Fact attached to this March 23, 1999 227 7) If the use of the tower structure for wireless communications is discontinued, the tower structure shall be dismantled and removed from the site within 30 days of notice by the County and the special use permit shall become void. 5. That in 1984 rezoning of this property the owner of the property voluntarily proffered in writing the following condition which the Board of Supervisors of Roanoke County, Virginia, accepted and the Petitioner/Owner is now requesting be removed: (1) 6. That said real estate is more fully described as all of Tax Map No. 36.15-1-11 containing 11.66 acres. 7. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None EXHIBIT 1 ROANOKE COUNTY PLANNING COMMISSION FINDINGS OF FACTS AND CONCLUSIONS Mach 16, 1999 PETITION: Triton PCS, Inc. Pinkerton Site FILE NO.: 4 - 2/99 Finding of Fact S~oortinct Approval of the Tower: 1. The proposed tower is not located on the ridge line of a prominent mountain, within a critical viewshed of the Blue Ridge Parkway or Appalachian Trail, or adjacent to an area designated as being an area of historic, ecological, or cultural importance. 2. The telecommunications facility provides the opportunity for the co-location of three other providers. 3. The proposed tower site is currently served by existing roads and utilities. March 23, 1999 the petitioners to schedule a community meeting with the residents. Supervisor Johnson requested that they include technical information on health and safety, and suggested that someone with knowledge of electromagnetic wave technology from Virginia Tech be invited to speak at the community meeting. Supervisor Nickens asked staff to evaluate the photographs presented by Mr. Leonard. Supervisor McNamara moved to continue this item until April 27, 1999. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 7. Reconsideration of an Ordinance to rezone 11.93 acres from AG- 3 to AR and obtain a Special Use Permit to allow a 9-hole golf course, located in the 2600 block of RutrouQh Road. Vinton Magisterial District upon the petition of Randall Wayne Brown. (Terry Harrington County Planner) 0-032399-13 Mr. Harrington explained that the Board of Supervisors held a public hearing on this request on January 26 and voted to deny the petition. On February 9, the Board approved a motion to reconsider the request and scheduled a public hearing on the reconsideration far March 23. The following citizens spoke in support of the request: March 23, 1999 231 as follows: 1. That the zoning classification of a certain tract of real estate containing 11.93 acres, as described herein, and located in the 2600 block of Rutrough Road (Tax Map Number 79.02-1-23.2) in the Vinton Magisterial District, is hereby changed from the zoning classification of AG-3, Agriculture/Rural Preserve District, to the zoning classification of AR, Agriculture/Residential District. 2. That this action is taken upon the application of Randall Wayne Brown. 3. That the Board finds that the granting of a special use permit to Randall Wayne Brown to allow a 9-hole golf course to be located in the 2600 block of Rutrough .Road (Tax Map No. 79.01-2-23.2 and 79.01-2-21) in the Vinton Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) Lighting shall be limited to the last three holes on the golf course. (2) Height of the light poles shall be limited to a maximum of 24 feet. (3) Lights shall be turned off'h hour after sundown. 4. That said real estate (Tax Map No. 79.02-1-23.2) subject to the rezoning is more fully described as follows: BEGINNING at an iron pin on the southerly side of Rutrough Road (Va. Sec. Rt. 658) said point also being the southeast corner of a 30 ft. right of way over that certain tract or parcel of land containing 0.48 acre as shown on plat of survey for Denise L. St. Clair of record in the Clerk's Office of the Circuit Court for the County of Roanoke, Virginia, in Deed Book 1048, page 583; thence along the southerly side of Rutrough Road with a curve to the left whose radius is 1,847.28 feet an arc of 318.65 feet and whose chord bearing distance is S. 50 degs. 24' 30" E. 318.25 feet to an iron pin; thence continuing with the south side of Rutrough Road S. 55 deg. 21' E. 428.20 feet to an iron pin; thence leaving Rutrough Road S. 55 deg. 19' W. 615.36 feet to a white oak; thence N. 40 deg. 29' W. 306.46 feet to an iron pin on westerly side of post; thence S. 47 deg. 38' W. 330.12 feet passing a double chestnut oak to an iron pin; thence N. 73 deg. 35 W. 244.80 feet to an iron pin; thence N. 34 deg. 07' E. 355.20 feet to an iron pin; thence with a curve to the left with a radius of 67.36 feet a tanger of 36.06 feet and whose chord bearing distance is N. 5 deg. 57' 30" E. 63.58 feet to an iron pin; thence N. 22 deg. 12' W. 158.87 feet to an iron pin; thence with a curve to the right whose radius is 50.00 feet, a tangent of 31.35 feet and whose chord bearing distance is N. 9 deg. 53' 30" E. 53.13 feet to an iron pin; thence N. 41 deg. 59' E. 419.91 feet to the Place of Beginning and being 11.934 acres as March 23, 1999 233 WHEREAS, Roanoke County and the Kroger Company (Topvalco, Inc.), the Petitioners, have requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close as public right-of-way a portion of Garman Road, measuring fifty feet (50') in width and 0.16 miles in length, extending from West Main Street (Route 11/460), being shown and dedicated on plat of Fort Lewis Estates, recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, Page 51; and, WHEREAS, the Kroger Company (Topvalco, Inc.), is the owner of the parcels of land adjacent to Garman Road, said parcels being designated on the Roanoke County Land Records as 55.03-3-3, 55.03-3-4, 55.03-3-5, 55.03-3-6, 55.03-1-20 and 55.03-1-21, in the Catawba Magisterial District; and, WHEREAS, §15.2-2272.2 of the Code of Virginia (1950, as amended) requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by §15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on March 9, 1999; the public hearing and second reading of this ordinance was held on March 23, 1999. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a portion of right-of-way, situate in the Catawba Magisterial District and known as Garman Road, measuring fifty feet (50') in width and 0.16 miles in length, extending from West Main Street (Route 11/460), as shown on plat of Fort Lewis Estates, recorded in the aforesaid Clerk's Office in Plat Book 3, Page 51, be, and hereby is, vacated and closed pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the following conditions: a. That a perpetual water line easement, twenty feet (20') in width, and extending southeasterly from West Main Street (Route 11/460) a distance of 0.16 miles, to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present or future water lines, pipes, facilities, system and other necessary or related structures, appurtenances and improvements, together with the right of ingress and egress thereto from a public road, is hereby reserved and retained. The location of said easement is shown and designated as "20' WATERLINE EASEMENT BEING RESERVED BY ROANOKE COUNTY" on the plat entitled 'A Portion of Garman Road - To be Vacated and Waterline Easement - Being Reserved by Board of Supervisors of Roanoke County, Virginia' prepared by Lumsden Associates, P.C., dated March 4, 1999, attached hereto and made a part hereof. March 23, 1999 235 Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 10 Second reading of ordinance to vacate a portion of a 15-foot drainage easement on plat showing section no 1, Edaemont of Vinton,~plat book 16,_.p4 41 and further shown on lot 5, block 3. section 2, Edg_emont of Vinton, Plat Book 18. page 130, and revised plat of section 2 Edgemont of Vinton, Plat Book 18. page 171, in the Vinton Magisterial District (tax map no. 61.02-7-1 ). Arnold Covey, Director of Community Development) 0-032399-16 There was no discussion and no citizens present to speak on this request. Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 032399-16 TO VACATE A PORTION OF A 15-FOOT DRAINAGE EASEMENT ON PLAT SHOWING SECTION NO. 1, EDGEMONT OF VINTON, PLAT BOOK 16, PAGE 41, AND FURTHER SHOWN ON LOT 5, BLOCK 3, SECTION 2, EDGEMONT OF VINTON, PLAT BOOK 18, PAGE 130, AND REVISED PLAT OF SECTION NO. 2, i March 23, 1999 237 `PLAT OF SUBDIVISION FOR C. & S. DEV. CORP. CREATING HEREON REVISED SECTION N0.2 "EDGEMONT OF VINTON"', dated February 24, 1995, revised May 20, 1996, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 171, in the Vinton Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 11. Second reading of an ordinance to obtain a Special Use Permit to construct a high school, located on the west side of Brambleton Avenue west of Pleasant Hill Drive south of Farmington Drive, Windsor Hills Magisterial District, upon the petition of Roanoke County School Board. Terry Harrington County Planner) 0-032399-17 Supervisor Nickens moved to adopt the ordinance with changes to the first condition, and deletion of conditions #2 and #7. He explained that he felt this would save March 23, 1999 239 Management Plan. Supervisor Johnson asked School Superintendent Deanna Gordon if the condemnation resolution approved by the School Board was sufficient to access the property. Dr. Gordon responded affirmatively but advised they are still negotiating to purchase the property. The following citizens spoke in support of the site but in opposition to using Pleasant Hill Drive as the access to the school primarily because of safety issues and lack of traffic signals: 1. Pete Krammer, 4459 Brentwood Court 2. Susan Singleton, 4819 Lange Lane 3. Mike Driscoll, 4811 Lange Lane 4. Lynn Johnson, 4490 Brentwood Court 5. Cheryl A. Myers, 4453 Brentwood Court 6. Mark Sidell, 4759 Chippenham 7. Steve Jacobs, 4840 Pleasant Hill 8. Sharon Sidell, 4759 Chippenham 9. Angela Mitchell, 4586 Shrewsbury Court 10. John Webster, 4576 Shrewsbury Court 11. Jeannine Hansen, 4577 Chippenham Drive The following citizens spoke in support of the proposed site for the high school: March 23, 1999 241 Following discussion on the access road problems at this site and at many other schools in the County, Supervisor McNamara moved to adopt the ordinance with the deletion of Conditions #2 and #7 . Supervisor Nickens offered a suggested change to the language in condition #1 which was accepted by Supervisor McNamara. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Johnson NAYS: Supervisor Nickens ORDINANCE 032399-17 GRANTING A SPECIAL USE PERMIT TO THE ROANOKE COUNTY SCHOOL BOARD TO CONSTRUCT A HIGH SCHOOL TO BE LOCATED ON THE WEST SIDE OF BRAMBLETON AVENUE, WEST OF PLEASANT HILL DRIVE, SOUTH OF FARMINGTON DRIVE (TAX MAP NOS. 76.20-6-16, 86.07-1-1, 86.08-4-33 ), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, the Roanoke County School Board has filed a petition to construct a high school to be located on the west side of Brambleton Avenue, west of Pleasant Hill Drive, south of Farmington Drive (Tax Map Nos. 76.20-6-16, 86.07-1-1, 86.08-4-33) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on March 2, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 23, 1999; the second reading and public hearing on this matter was held on March 23, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to the Roanoke County School Board to construct a high school to be located on the west side of Brambleton Avenue, west of Pleasant Hill Drive, south of Farmington Drive (Tax Map Nos. 76.20-6-16, 86.07-1-1, 86.08-4-33) in the Windsor Hills Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) Development of the Woods End property will be guided by T#e the Concept Plan and Concept Diagram prepared by SFCS and March 23, 1999 243 County zoning ordinance. (6) {$j A minimum of 550 parking spaces shall be provided on the site. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor McNamara to adopt the ordinance with change to Condition #1, and deletion of Conditions #2 and #7, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Johnson NAYS: Supervisor Nickens IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor McNamara: (1) He thanked the .School Board and staff for their work on Phase I of the school construction projects. (2) He has requested a report on the road improvements, traffic light and crossing guards at Hidden Valley Junior High School. Supervisor Johnson:. (1) He reported that he had responded with at least 15 letters to those involved in a letter writing campaign regarding the Rising Star Camp. He noted that the Board denied a Special Use Permit for the camp, but that the petitioner built the complex in violation of the County Code. He asked Mr. Hodge to contact Chris Pollack and advised that he and Mr. Hodge will work with Mr. Pollack. (2) He announced that the dedication of the RR Donnelley Nature Trail will be April 12 but he will be out of .. } A-~J42799-6. a ACTION NUMBER ITEM NUMBER ~ '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 1999 SUBJECT: Confirmation of appointments to the Roanoke Valley Greenway Commission and Commission for Senior and Physically Challenged Citizens COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the April 13, 1999 Board meeting and should now be confirmed. 1. Roanoke Valley Greenway Commission Supervisor Johnson has nominated Donald Witt to serve another three year term which will expire April 8, 2002. 2. Commission for Senior and Physically Challenged Citizens Supervisor Johnson has nominated James W. Huston to represent the Hollins Magisterial District. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed by the Board of Supervisors. 1 Y" ~ , S- a SUBMITTED BY: APPROVED BY: Brenda J. Ho on, CMC Elmer C. Hodge Deputy Clerk County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x Denied () Harrison _ x Received () McNamara- x _ Referred () Minnix _ _x To () Nickens x cc: File Comrission for Senior and Physically Challenged Citizens File Roanoke Valley Greenway Commission File 2 ACTION NO. ITEM NO. A-042799-6.b "' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIlZGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri127, 1999 AGENDA ITEM: Donation of sanitary sewer easement across property of The Terumah Foundation, Inc., located on Merriman Road, to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: ~~°~ Si1MMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for sanitary sewer purposes, in the Cave Spring Magisterial District of the County of Roanoke: a) Donation of a sanitary sewer easement, twenty feet (20') in width, from The Terumah Foundation, Inc., a Virginia corporation, (Deed Book 1441, page 1161; Tax Map No. 87.17-6-11.2), as shown on a plat prepared by Shanks Associates, P.C., dated December 22, 1998, a copy of which is attached hereto. The location and dimensions of these easements have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, Paul M. Mahoney County Attorney ~' ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x Denied () Harrison _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File Paul M. Mahoney, County Attorney Arnold Covey, Director, Community Development Gary Robertson, Director, Utility John W. Birckhead, Director, Real Estate Assessment ~'°` I CAR111RIQh/T DYP/H£' - RIE 17?6 (SO' R/W) KNOW ALL MEN BY 1HESE PRESENTS 70 W17: THAT INE TfRUMAH FOIVNDAnON, INC. /S 7HE FEE SIMPLE OWNER OF 7HE PROPEK'TY SHOWN H£REDN, SAID PROM~ERTY HA NNG BEEN ACOV/RED BY DfEO OF RECORD /N DEED BOOK 1441, PG 1161 /N 7HE CLERK'S OFfJCE OF 7HE CIRCUIT COURT OF ROANOK£ COUNTY, NRC/N/A. THE PLA TnNC AND D£D/CA nON OF THE LAND SHOiNV HEREON HAS BEEN MADE W17H 7HE FREE COWSENT OF, AND /N ACCA40ANCE 1NTH THE WISHES AND DESIRES OF 1H£ UNOERSYGNED OWNER. /N WITNESS WHETt£OF ARE HEREBY PLACED THE FOLLOWING SIGNATURES AND 51FALS ON TH/S 9 30tbpA y OF March , 799 BY ~,/i ~ ~ ~~i~1l~il F IHf ]ERUMAH OL/NDA nON, INC. J, ax .-~ nnE D 69 SS 04' R ~ 23~ AD' T ~ 2196' L ~ ,T9C2J' Q4Q 6D4G-S 59:5'10' E TAX PARCEL 87.17-6-11.2 THE 7ERUMAH FOK/NDA T1AN /NC. I ?6~ f0' ~~. SAN. QCEAN-OIUT I g y IIVEW SAIWTARY S~MER £AS~AE1~ -- ?6.97' N BjptJlS:3I3- £ o~~~Q,~.TH o,~yfYP *~ ~~ ~ RALP 0. C j /~22~9B No. 1864 ~ t9~'D erruV~~O PLA T PREPARED FOR 1NE IL~RUMAH FIX/NDA T10W, /NC. SHONING NEW ?0-FOOT NIDE SAN/TARP S~E'N~ER EASEMENT LY1WG AQ4dSS A P0141ION OF TAX PARCEL 87.17-6-11.2 CAVE SPRING MAGISTERIAL D/STRICT ROANOKE COUNTY VIRG/N/A M 0' O A b 1 ~, b NOTE.• 1H/S PLAT HAS BEEN PREPARED W11HOiflT , n,l~ B~HE~1r c~ A nrze R£PARr AND 7NEREFA4E MAY NOT !NOICATE ALL ENCUMBRANCES ON 7HE .5Y/B~L'CT PROPERTY. -- .. MEETING DATE: April 27, 1999 ACTION # A-042799-6. c ~~~ ITEM NUMBER AGENDA ITEM: Curriculum Development Project - Summer Youth 1999 Grant for $10,948. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Roanoke County Public Schools has been awarded a Summer Youth grant for the past nine(9) years. The Fifth District Employment & Training Consortium requested an RFP from one of it's contractors to develop a common curriculum framework for all Summer Youth program sites. The objective of the grant is to combine job readiness skills with remediation in math and language arts. Roanoke County Schools will be the financial agent for the grant. SUMMARY OF INFORMATION: A team of three teachers, one each from math, language arts, and vocational education, will be selected from the school divisions within the Fifth District Employment & Training Consortium. The selection of each team member will be based upon the individuals experiences in their field and commitment to the completion of the project. The teams will meet on two separate occasions to develop and review the proposed curriculum to be used during the Summer Youth program this coming summer. The objective of the project will be to match the Standards of Learning in Virginia with the job readiness skills as outlined in the nationally known SCANS report. This information will be used to develop a curriculum outline to be used by all Summer Youth providers during the 1999 program. FISCAL IMPACT: The project will be 100% funded by the FDETC on a cost reimbursement basis with indirect cost included in the project. 1 /,Y ~• STAFF RECOMMENDATION: ~~ Staff recommends appropriation of the grant for $10,948 to the_:Summer Youth Employment Program . u. Garland J. Ki d Director of Vocational and Adult Education Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x Denied () Harrison _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File Garland J. Kidd, Director, Vocational and Adult Education Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board APf, -21' 99 lWED~ 14 ~ 04 P, 011 .' . .. s-y ~u~v~~~: CURI~C'CTLUM DEVELt7PMENT SUNIlVIER YOUTH 1999 Salaries: Honorarium for curriculum consultants: 6 (teams @ 3) per team = 18 ; x two(2) days, 36 days x $Z00 per day $ 7,200 Project Coordinator: ~ Boa Clerical: PT Secretary @$5.50 pex hour X 40 hours $ 375 Inservice Training: $150 per session x 3 = $450 x 2 (trainers) Travel: Team members, trainers and facilitator Frinting/duplication of moduleslmethodologies Indirect cost: Total budget: $ 900 ~ 4~2 ~ 600 S Rll $10,94$ A-042799-6. d ACTION # ITEM NUMBER S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri127, 1999 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Canterbury Park, Section 12 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Canterbury Park, Section 12, Boone, Boone, & Loeb, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lumsden Associates, P.C. entitled Canterbury Park, Section 12, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $50,150 and $19,270 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Canterbury Park, Section 12 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. ,~5 SUBMITTED BY: Gary Robe~on, P.E. Utility Direc or APPROVED: Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x Denied () Harrison _ x _ Received () McNamara- x Referred () Minnix _ x To () Nickens _ x _ cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Paul M. Mahoney, County Attorney ~ , ~d-~"~-1999 2 = 09PM FROM P • ~ ^, ~ ° ~.. RETURN TO: ROAN()ICI', COUNTY' ATTORNEY'S OFFICl~ THIS C1~:ATTEL DEED, made this ~ ~ day of 2~~-~- 19 ~ ~ , by and between: ~ Vt, RD •,~, ~t.1 ,~ , a y/ IZ.~e /~+~ ~4- corporation,. hereinafter referred to as the "Developer," party of the first part; and the B0.4RD OF SUPERVISORS OF ROANOI~E COUNTY, VYR.GINJA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WiTNESSETJEi: TI-IAT I:OR AND IN CONSIDERATrON of the mutual benefits accruing to the pai~ies, tli:: receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT', CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL `JVARR~?~1TY ~Jf' TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fitliug~, lateral<~•, connections, storage facilities, sources of water supply, pumps, manholes and any snd ali other equipment and appurtenances thereunto belonging, in and to the water and/or sewez systems is the streets; avenues. public utility; easement azeas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: Page 1 of 4 ._ .~-G~9=1999 2 - 1 aPM FROM P. 2 As shown on the plan entitled~~~~-M•K•~ r~.11.~jt~+Tw~l ~ ~---~ ,made and on file in the Roanoke County Engineering Department. The Developer does hereby covenant and warrant that it wi11 be responsible for the proper installation and construction o~the said waterand/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the $oard and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of.Supervisors of Roanoke County, Virginia, on the day of , 19 Page. 2 of 4 d-~i9-1999 2 : 1 BPM FROM P. 3 Developer: By: As: THE FOL/~~T~~,OWIlVG sign~atur~es%and seals: State of: 1/ Q ~. County/~itys~,~, - ~ to wit: The foregoing instrument was acknowledged before me this: ~~ ~`- ,day of ~ i~.~G.-- 19 ~, By: ~~- cam, ~R • lts P~L~su-~--7- Duly authorized officer (typed name) Title on behalf of Lam, . tK--• My Commission expires: 2---- ~~ Page 3 of 4 ` d-1~9~: 1999 2 : 1 BPM FROM P. d J-S Approved as to form;: Board of Supervisors of Roanoke County, Virginia EY~ (SEAL) County Attorney Elmer C. Hodge County Administrator State of: Vi ginia County/City of Roanoke , to wit: 'I~e foregoing instrument was acknow}edged before uae this: day of 19 , by Elxner C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 4 of 4 - ~~ r I ~ ~ , i.04 0 4 ~~~.. ~~ /J 5 y O ~ J N ~~ ~ ~ ~l ~ ~ rn _ U7 ' J A Y _ _ O Ui s ~ (,J 33 -', o w 25.51 '1r° ~~ w 1°' ~0'7~~ 5 R ~ 30 1 ~ ~ a6 ~~ ~$ 6 ~. 1 9 0 ~ ca ~~ ~ ~ &7.01 20 x,1.11 ~ ~°~ 1~ ~~~~ Rd 6 X62.57 ~°~ a 8^ iy ~~ 36 ~~ s~ 35 s ~' S ~ ~2. .~ o'~ M 3~ S ~ "~~ ? 92 _ tea' S - ~ o ~6-& ~ 35.54 162.57 g~ 30 30 ~ ~ ~p ~ ~~ ~ ~~~ ~ 4 ~ ^~" ~ o ~ "' ~ ~ ~ ~ _ ~--~ M~ ~30~P ,e 2 ~ `~ ~ ~ ° 20A ~9A ~' ~ ~ ~ 1 ~ '"~ '" 70.45 50.3 ° ~ m 1~ _ 1 ~ '0 : 46 g4 5~ 2 ~ ~ ~ 120.76 ~~/~ ~ 50 Sq 4 29A 85 50.42 69.1 ~ ~ ~ "~ 21A ~ 33 g7 /~ O r~O ] Cg t 1 ~ ~ `~ 28~ ~ ua.g2 `~ 13s.61 1 s.s2~ ~ ~~ . r~r , ~ 27,4 ~ ~ ~ ~ ~ . 12 ~B~ 14 ,~ 6019 -g ~ ~ 3s ~n 1-1 , o ~ ~ . ~+ ~ 728.sa ~~ QQ ~9 6013 ~ ~ ~ `~~, 75 ° C J , ~ `3~ '~%. 2 j 6007 ~ co ~' ~7 ^~ ~ ~ ~ ~ ,~~ 6020 ~'~ 108.99 89.9 "~~ '' N s ,S' c } ~ qa ~ ~' s99s ~- s989 ,~`~ 1 ~ , 6018 9g ~ 0 ~ ~ `'f (7 j''(~ `~`~' 98 89 47 ~~1~ 52. 110 1 ~ . 6014 `~ 5.41 ~„ C t ~ ~ ~ ~°y ~W~ ~ 1~ ~ ( ~s~ ~, ~ ~ 95 0 2; ,41 ~ ~~ ~ 6008 rn ~ ~ . ~ 59.96 ~ 6 ~ l ~ v Q~ ~' ~~ 22.39 ~ 24,41 ~ 6004 ^ ~ `"~ ~ , 0.3.E ~- 3 ~ X9.3 `~ ° ~~ ~~~ ~ 0 98 44.91 6~.g6 23,4 _ (~ „ ~ 26% 7 ~' ~ ~, 141 105 5 ~ ,,~ g 5990 / ~ 1 ~ 135. f 6 ~ X98 170. 131 1 "g.38 ~ 157 21 22,4 48.16 '' ~ ~ <~ ~ ~ g Q 20 ~ ~n ~ ~ ~ ~~ ~ 1 ~ o ~ 4.6 3 ~ -p cr ~ ~ ~ ~ ~, 0, "~ ~ 19,4 JL ~ , ~ ~ ~ ~ . ~ 60071 7 a~ ~. c,J ~ ~ ~ IC '~ ~ r' 6007 ~ 9 co 1 -f ~ 6017 ~ ~ co 1 1 1 _47 ~' 1.3 `~~ 101.83 98.37 ~`~~ ~ ~ ~~.A ~ ~ .1 ~ ~, 617 ~o~~~ Rt 2004 ~ ~~ ~ ,~~,~ `~ 4 ~1. `~ C `~ Q ~'I ~° 1 5 7.0 7 1 2.6 ~ 5911 ~ 3~ ~- ~ 602 7 ,~ 5 7.9 ~ ~~ 13Q 6002 ~ a, ~~ 'S ~ ~ `b 1„~1 6010 ~ ~ ~ . ~ ~ ~ ~ , P 5825 189.5 '`~ ~~ ~~ „°~ ~ ~ ,, s ~~ ~~~~ 1 ~ , ~ ~~ ~~ ~~ ~ ~ ~2~~~ -1 :~ ~~ 6x18 ~, ~ ~, 11 ~ 5901 ~~ C -~ ~1 ~ s91o O 1 ~ ,602.3 52.35 1 ~ . ~ 15 14 1,3 ~;1 ~~ 105.267 /~ A-5 ~ ,~, G, . 3 5 . i~ ROANOKE COUNTY UTILI T Y DEPARTMENT ACCEPTANCE OF RATER AND SEWER FACILITIES SERVING CANTERBURY PARK , SECTION 12 .~ A-042799-6 . e ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri127, 1999 AGENDA ITEM: Write-off of Utility Bad Debt COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Each year the County writes off the Utility delinquent accounts that are over five years old. This policy is consistent with the procedures used by the Treasurer for the write off of delinquent personal property accounts as prescribed by law. The following efforts have been made to collect these accounts: 1. Collection letters requesting payment. 2. Filing with the Department of Taxation Debt Set-off Program. 3. Filing Warrants in Debt where a valid address is available. 4. Continuing to research for delinquent accounts through the DMV, VEC, and Department of Taxation Records. SUMMARY OF INFORMATION: The delinquent utility accounts to be written off at this time are: Year Amount 1994 $7,838.15 Number of Accounts Total Billing of Delinquency 39 $9,848,704.00 .08% M:\FINANCE\COMMON\BOARD\4-27-99.WPD April 22, 1999 ~~ r A comparison of prior year delinquent account write-offs is shown below r J (o Year Amount Number of Total Billing % of Delinquency Accounts 1993 $6,389.56 43 $8,636,519.00 .07% 1992 $9,370.49 45 $7,801,429.00 .12% 1991 $4,605.00 32 $7,472,725.00 .06% 1990 $4,084.00 42 $6,289,504.00 .06% STAFF RECOMMENDATION: Staff recommends writing off the 1994 delinquent accounts. SUBMITTED BY: l//~fivt.Ce~ ~C . Vincent K. Copenhaver Finance Manager Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: ~~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Motion by: H. Odell Minnix to approve Johnson _ x _ . Harrison _ x _ McNamara_ x _ Minnix _ x _ Nickens x cc: File Vincent K. Copenhaver, Finance Manager M:\FINANCE\COMMON\BOARD\4-27-99.WPD April 22, 1999 (r "' GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Audited Beginning Balance at July 1, 1998 $7,947,047 7.71 °/~ July 28, 1998 Second installment on West County Business Park (1,115,300) 23, 1999 Purchase and renovation of Salem Office Supply (81,720) Balance at Apri120, 1999 $6,750,027 Changes below this line are for information and planning purposes only. Balance from above $6,750,027 West County Business Park -balance ($1,057,650) 6.55% $5,692,377 5.52% ~ Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1998-99 General Fund Revenues $103,087,232 6.25% of General Fund Revenues $6,442,952 Respectfully Submitted, Diane D. Hyatt Director of Finance Approved By, Elmer C. Hodge County Administrator M:\Finance\Common\Board\Gen98. WK4 N' ~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Audited Beginning Balance at July 1, 1998 $768,458.71 Amount added from 1997-98 operations per rollover policy $471,083.00 Projects appropriated in 1998-99 original budget Center for Research and Technology (100,000.00; Blue Ridge Parkway Interpretive Center (30,000.00; South County Park Development (100,000.00; North County Soccer Field (50,000.00: Police Firing Range (50,000.00, Courthouse Renovations (75,000.00, McDonald Farm (100,000.00 Dec 1, 1998 Purchase of land at library headquarters (91,550. Dec 15,1998 / Underground storage tank remediation (to be replenished Jan 4, 1999 with year end rollover) (11,948. March 23, 1999 Purchase and renovation of Salem Office Supply (620,000. Balance at April 20, 1999 $11,042.93 Note: $100,000 of these funds have been temporarily advanced to the Mayflower Hills Park proj Respectfully Submitted, ~~~~~~ ~~+ Diane D. Hyatt Director of Finance Approved By, ~-- ~~ Elmer C. Hodge County Administrator M:\Finance\Common\Board\Cap98. WK4 N-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIlZGINIA From 1998-99 Original Budget June 23, 1998 Roanoke Valley Convention & Visitors Center Sept 8, 1998 Contribution to TAP Transitional Living Center Oct 13, 1998 Matthews Electroplating SuperFund Remediation Nov 17, 1998 Demolish abandoned structure Jan 12, 1999 Roanoke Regional Chamber dues Balance at Apri120, 1999 Respectfully Submitted, ~~ ~ . ~ p/ Diane D. Hyatt Director of Finance Approved By, ~'~..-- Elmer C. Hodge County Administrator Amount $210,000.00 (107,500.00: (9,650.00: (22,790.00, (10,000.00 (2,500.00 $57,560.00 M:\Finance\Common\Board\B oard98. WK4 r-v FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Amount Savings from 1996-97 debt budget $670,000.00 Transfer from County Capital Projects Fund 1,113,043.00 FY97-98 Original budget appropriation 2,000,000.00 June 23, 1998 Savings from 1997-98 debt fund 321,772.00 FY98-99 Original budget appropriation 2,000,000.00 Balance at Apri120, 1999 $6,104,815.00 Respectfully Submitted, ~~. ~ . ~~ Diane D. Hyatt Director of Finance Approved By, ~ ~~ Elmer C. Hodge County Administrator M:\Finance\Common\Board\Schoo198. WK4 Va caps' r I' ~~a ~ft~+h0. C®~~®i~~~t~~,T~ O f VdIZ~~N~f~ DAVID R. GEHR COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 April 5, 1999 Mr. Elmer C. Hodge Roanoke County P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: N- 5 JAMES S. GIVENS STATE SECONDARY ROADS ENGINEER The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in March 1999. All additions to and abandonments from the Secondary System are effective the day they are approved by the State Secondary Roads Engineer. This date appears in the far right column of the monthly report. These changes will be presented to the Commonwealth Transportation Board at its monthly meeting on April 15, 1999. If you have any questions or comments about this report, please call Martin Law at 786-7399. l -~ James S. Givens l State Secondary ads Engineer JSG/M II WE KEEP VIRGINIA MOVING ~~ 0 'COQ w o ~, w w 0~'i V `~ v W 4.w W ~ C w _~ a~ O ~ ~ A ai h ~ ~. O a 0 H ~' Lam. W D O a ', z~ ~, ~, a .~ .r 0 u i a on a r U ~" o, a, a o~ rn o, a, a, rn o, a, °~ a, o~ o, rn a, a rn rn rn a` ~ N ~ N M N ~ ~ Vl ~ ~ ~ ~ ~ O M O M M N M N M M M M M M M M M M M 00 o, 00 o, 0~ p, o0 a, 00 o, °~ o~ rn rn o0 rn 00 o, 0~ o, o~ rn ~ ~ N ~ ~ ~ ~ 00 00 N N V~ M ~O V1 ~O 01 ~ M ~ ~ V'l l~ ~ O O O ~ O ~--~ ~ O ~--~ M M O O O O O O O O O O O ~' N O~ NO ~ M O ~ ~". o N ~ ~ ~ ~O Q, N ~ Y Y ~ Y Y MM W O Cl ° ~" O F: O Cl ~-. ° ~" O ~ OD . «+ in ~+ , .+ y r''n q eK a '~ ~ ~ '~ ~ a z ~ ~ ~ z w ~ z z r, N ~ N N ~ N N 7y N y N icy ~ ~ + r ~ + ~~ ++ ~ ~ O~ v~ ~ ~ ~ M z , . o v ~ o o ~ a°' o 1 . o ~ o 0 N O~ N_ M N (~ p ~ _ N ~ r N [~ N G1! N ~+ ~ ~ ~ Y ~ N N ~ V] p Z N ~ C/~ p z ~ °~ ~ V] M ~ O ~ O p .~ N N ~ N _ ~ _ ~ _+ F r / ~ _ _ _+ / _ N + N ~ N N ~ N N O O a ~O Q\ ~ 7 ~ 7 ~ ~i O O tYi C C ~i ~+ O ~i ~r l~ ~ O~ N O O~ ~O N O N N N_ ~n ~n ~O et O M O l~ 00 M .--i O N O N N .. N ~-. N ~-. N ~-. N ... N .-~ ~~ s-~ T~ tC b O eO N y N t' ~ ~ ~ o; 3 ~ y .> ~ ~ ¢ ~ ~ o V CQ ~ ~ ~ .yi U ~ U •~ ~ ~ >a ~ 3? ~ Ica 3 ~ ~ ~ X 0 3 3 ~c c _ ~ _ ~ C ~ M M _ _ O V ~ O ~ O O C O C O C O C O r a w r~ w ~~. U V] U V] N O N O o~rn o~~ ~ ~~ ~ ~M eC ~ > > ~ a~~i v]~ ~ O Vim ~~ C ~p ~ p ~ ° ° U U p ~~ W ~~ W a ~; ° a ;; ° E E C7 C7 w w ~n~1U ~nQU .. ?? ~ ~ ~ Y ~ ~ ~ ~~ a~ ~ 0 0 o~¢ o~¢ w ~v~ ~v~ rn v~r; H H 3 3 C C C C C C C C C C C O O O O O O O O O O O .d .b .d .b .d .b .d .b .d .b .b b b b 'C b b b b b b b ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ N-5 ACTION NO. ITEM NUMBER 1 ~ ' CO AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri127, 1999 AGENDA ITEM: Warrants for Traffic Signals in the Commonwealth of Virginia COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The responsibility for traffic signals in the County has been with VDOT through their administration of the Manual of Uniform Traffic Control Devices (MUTCD). Frequently, the County Staff works closely with VDOT on those cases where special issues arise concerning the installation of traffic lights. SUMMARY OF INFORMATION: A comprehensive investigation of traffic conditions and physical characteristics of the locations is required to determine the necessity for a signal installation and to furnish the necessary data for the proper design and operation of a signal that is found warranted. Traffic control signals should not be installed unless one or more of the signal warrants in the MUTCD are met. The satisfaction of a warrant or warrants is not in itself justification for a signal. Information should be obtained by means of engineering studies and compared with the requirements set forth in the warrants. An investigation of the need for traffic signal control should include, where applicable, at least an analysis of the factors contained in the following warrants: Warrant 1 Minimum vehicular volume Warrant 7 Systems Warrant 2 Interruption of continuous traffic Warrant 8 Combination of warrants Warrant 3 Minimum pedestrian volume Warrant 4 School crossings Warrant 5 Progressive movement Warrant 6 Accident experience Warrant 9 Four Hour Volumes Warrant 10 Peak Hour Delay Warrant 11 Peak Hour Volume The VDOT analysis should consider the effects of the right turn vehicles from minor street approaches. Engineering judgement should be used to determine what, if any, portion of the right + ~'~ turn traffic is subtracted from the minor street traffic count when evaluating the count against the above warrants. Attached is the entire section "C" of the MUTCD for your information. STAFF RECOMMENDATION: That this report be used of information only. The actual criteria and analysis for any specific site requires detailed explanation by VDOT. ully submitted, '~,~ ardner W. mit Deputy Assistant for Citizen Services ACTION Approved ()Motion by: Denied (1 Received ( ) Referred (1 To Appro ed by, Elmer C. Hodge County Administrator VOTE No Yes Abs McNamara _ _ _ Harrison _ _ _ Johnson _ _ _ Minnix _ _ _ Nickens Nf~° 01~ C. WARRANTS 4C-1 Advance Engineering Data Required A comprehensive investigation of traffic conditions and physical characteristics of the location is required to determine the necessity for a signal installation and to furnish necessary data for the proper design and operation of a signal that is found to be warranted. Such data desirably should include: ~~ 1. The number of vehicles entering the intersection in each hour from each approach during 16 consecutive hours of a representative day. The 16 hours selected should contain the greatest percentage of the 24-hour traffic. 2. Vehicular volumes for each traffic movement from each approach, Editorial classified by vehicle type (heavy trucks, passenger cars and light trucks, RevnSa public-transit vehicles and, in some locations, bicycles), during each 15-minute period of the two hours in the morning and of the two hours in the afternoon during which total traffic entering the intersection is greatest. 3. Pedestrian volume counts on each crosswalk during the same periods as the vehicular counts in paragraph (2) above and also during hours of highest pedestrian volume. Where young or elderly persons need special consideration, the pedestrians may be classified by general observation and recorded by age groups as follows: (a) under 13 years (b) 13 to 60 years (c) over 60 years. 4. The 85-percentile speed of all vehicles on the uncontrolled approaches to the location. 5. A conditions diagram showing details of the physical layout, including such features as intersectional geometrics, channelization, grades, sight-distance restrictions, bus stops and routings, parking conditions, pavement markings, street lighting, driveways, location of nearby railroad crossings, distance to nearest signals, utility poles and fixtures, and adjacent land use. 6. A collision diagram showing accident experience by type, location, direction of movement, severity, time of day, date, and day of week for at least one year. The following data are-also desirable for a more precise understanding of the operation of the intersection and may be obtained during the periods specified in (2) above: 1. Vehicle-seconds delay determined separately for each approach. 4C-1 Rev. 3186 ~~nrc.~ ~ ~ ~ r , . A.. _ 2. The number and distribution of gaps in vehicular traffic on the major street when minor-street traffic finds it possible to use the intersection safely. # 3. The 85-percentile speed of vehicles on controlled approaches at a ~ point near to the intersection but unaffected by the control. 4. Pedestrian delay time for at least two 30-minute peak pedestrian delay periods of an average weekday or like periods of a Saturday or a Sunday. Adequate roadway capacity at a signalized intersection is desirable. Widening of both the major street and the minor street may be warranted to reduce the delays caused by assignment of right-of-way at intersections controlled by traffic signals. Widening of the minor street is often beneficial to operation on the major street because it reduces the green time that must be assigned to minor street traffic. In urban areas, the effect of widening can be achieved by elimination of parking at intersectional approaches. It is always desirable to have at least two lanes for moving traffic on each approach to a signalized intersection. Additional width may be necessary on the leaving side of the intersection, as well as the approach side, in order to clear traffic through the intersection effectively. Before an intersection is widened, the additional green time needed by pedestrians to cross the widened streets should be checked to ensure that it will not exceed the green time saved through improved vehicular flow. 4C-2 Warrants for Traffic Signal Installation Traffic control signals should not be installed unless one or more of the signal warrants in this Manual are met. The satisfaction of a warrant or warrants is not in itself justification for a signal. Information should be obtained by means of engineering studies and compared with the requirements set forth in the warrants. The engineering study should indicate the installation of a traffic signal will improve the overall safety and/or operation of the intersection. If these requirements are not met, a traffic signal should neither be put into operation nor continued in operation (if already installed). For the purpose of warranting signalization, awide-median intersection should be considered as one intersection. When a traffic control signal is indicated as being warranted, it is presumed that the signal and all related traffic control devices and markings are installed according to the standards set forth in this Manual. It is further presumed that signal indications are properly phased, that roadways are properly designed, that adjacent traffic signals are properly coordinated, that there is adequate supervision of the operation and maintenance of the signal and all of its related devices, and that the traffic ac-2 .\ signal controller will be selected on the basis of engineering study and judgment. An investigation of the need for traffic signal control should include where applicable, at least an analysis of the factors contained in the following warrants: ~ w ~•Y Warrant 1-Minimum vehicular volume. ,/ Warrant 2-Interruption of continuous traffic. ~ Warrant 3-Minimum pedestrian volume. Warrant 4-School crossings. Warrant S-Progressive movement. Warrant 6-Accident experience. Warrant 7-Systems. Warrant 8-Combination of warrants. Warrant 9-Four Hour Volumes. IV-43 (c) Warrant 10-Peak Hour Delay. tv-2o (~) _ Warrant 11-Peak Hour Volume. Rev. a The analysis should consider the effects of the right turn vehicles from the minor street approaches. Engineering judgment should be used to determine what, if any, portion of the right turn traffic is subtracted from tv-sa (c> Rev. 5 the minor street traffic count when evaluating the count against the above warrants. 4C-3 Warrant 1, Minimum Vehicular Volume The Minimum Vehicular Volume warrant is intended for application where the volume of intersecting traffic is the principal reason for consideration of signal installation. The warrant is satisfied when, for each of any 8 hours of an average day, the traffic volumes given in the table below exist on the major street and on the higher-volume minor- street approach to the intersection. An "average" day is defined as a weekday representing traffic volumes normally and repeatedly found at the location. MINIMUM VEHICULAR VOLUMES FOR WARRANT 1 Vehicles per hour on tiumber of lanes for moving; traffic Vehicles per hour on higher-volume mi- on each apprnach major street (total of nor-street approach tilajor Street Minur Street both approaches) (one direction only) I ................ 1................ rifNl I:~1) ! L or more........ 1 ................ Ii1N) lr~fl ', 'L or more........ Z or more........ (i(R) 21N) 1 ................ '~ or more........ SIA) 'L(N) These major-street and minor-street volumes are for the same 8 hours. During those 8 hours, the direction of higher volume on the minor street may be on one approach during some hours and on the opposite approach during other hours. 4C-3 When the 85-percentile speed of major-street traffic exceeds 40 either an urban or a rural area, or when the intersection lies within the .' 3M built-up area of an isolated community having a population of less than '*`= 10,000, the Minimum Vehicular Volume warrant is 70 percent of the •. requirements above. ~~ 4C-4 Warrant 2, Interruption of Continuous Traffic The Interruption of Continuous Traffic warrant applies to operating conditions where the traffic volume on a major street is so heavy that traffic on a minor intersecting street suffers excessive delay or hazard in entering or crossing the major street. The warrant is satisfied when, for each of any 8 hours of an average day, the traffic volumes given in the table below exist on the major street and on the higher-volume minor- street approach to the intersection, and the signal installation will not seriously disrupt progressive traffic flow. MINIMUM VEHICULAR VOLUMES FOR WARRANT 2 Number of lanes for moving traffic Vehicles per hour on on each approach Vehicles per hour on higher-volume ~_ major street (total of nor-street approach Major Street Minor Street both approaches) (one direction only) 1 ................ 1................ 750 2or more........ 1 ................ ?5 ~) 75 2 or more........ 2 or more........ gOp 1.......... 100 ~, ...... 2 or more........ 7:i0 100 These major-street and minor-street volumes are for the same 8 hours. During those 8 hours, the direction of higher volume on the minor street may be on one approach during some hours and on the opposite approach during other hours. When the 85-percentile speed of major-street traffic exceeds 40 mph in either an urban or a rural area, or when the intersection lies within the built-up area of an isolated community having a population of less than 10,000, the Interruption of Continuous Traffic warrant is 70 percent of the req)~~~ements above. 4C-5 Warrant 3, Minimum Pedestrian Volume A traffic signal may be warranted where the pedestrian volume crossing the major street at an intersection or mid-block location during an average lv-so (c) day is: Rev. 5 100 or more for each of any four hours; or 190 or more during any one hour 4C-4 The pedestrian volume crossing the major street may be reduced as i much as 50 percent of the values given above when the predominant ', pedestrian crossing speed is below 3.5 feet per second. In addition to a minimum pedestrian volume of that stated above, there shall be less than 60 gaps per hour in the traffic stream of adequate length ' for pedestrians to cross during the same period when the pedestrian volume criterion is satisfied. Where there is a divided street having a median of sufficient width for the pedestrian(s) to wait, the requirement applies separately to each direction of vehicular traffic. Where coordinated traffic signals on each side of the study location provide for platooned traffic which result in fewer than 60 gaps per hour of adequate length for the pedestrians to cross the street, a traffic signal may not be warranted. This warrant applies only to those locations where the nearest traffic '' signal along the major street is greater than 300 feet and where a new traffic signal at the study location would not unduly restrict platooned flow of traffic. Curbside parking at non-intersection locations should be prohibited for 100 feet in advance of and 20 feet beyond the crosswalk. A signal installed under this warrant should be of the traffic-actuated type with push buttons for pedestrians crossing the main street. If such a signal is installed within a signal system, it should be coordinated if the signal system is coordinated. Signals installed according to this warrant shall be equipped with pedestrian indications conforming to requirements set forth in other sections of this Manual. 4C-b Warrant 4, School Crossing A traffic control signal may be warranted at an established school crossing when a traffic engineering study of the frequency and adequacy of gaps in the vehicular traffic stream as related to the number and size of groups of school children at the school crossing shows that the number of adequate gaps in the traffic stream during the period when the children are using the crossing is less than the number of minutes in the same period (sec. 7A-3). When traffic control signals are installed entirely under this warrant: 1. Pedestrian indications shall be provided at least for each crosswalk established as a school crossing. 2. At an intersection, the signal normally should betraffic-actuated. As a minimum, it should be semi-traffic-actuated, but full actuation with detectors on all approaches may be desirable. Intersection installations that can be fitted into progressive signal systems may have pretimed control. 3. At non-intersection crossings, the signal should be pedestrian- actuated, parking and other obstructions to view should be prohibited for N~' IV-so (c) Rev. 5 4C-5 `y.. ~' ~: at least 100 feet in advance of and 20 feet beyond the crosswalk, and the installation should include suitable standard signs and pavement markings. Special police supervision and/or enforcement should be provided for a new non-intersection installation. 4C-7 Warrant 5, Progressive Movement ~=~ Progressive movement control sometimes necessitates traffic signal installations at intersections where they would not otherwise be warranted, in order to maintain proper grouping of vehicles and effectively regulate group speed. The Progressive Movement warrant is satisfied when: 1. On a one-way street or a street which has predominantly unidirectional traffic, the adjacent signals are so far apart that they do not provide the necessary degree of vehicle platooning and speed control, or 2. On a two-way street, adjacent signals do not provide the necessary degree of platooning and speed control and the proposed and adjacent signals could constitute a progressive signal system. The installation of a signal according to this warrant should be based on the 85-percentile speed unless an engineering study indicates that another speed is more desirable. The installation of a signal according to this warrant should not be considered where the resultant signal spacing would be less than 1000 feet. 4C-8 Warrant 6, Accident Experience The Accident Experience warrant is satisfied when: 1. Adequate trial of less restrictive remedies with satisfactory observance and enforcement has failed to reduce the accident frequency; and 2. Five or more reported accidents, of types susceptible to correction by traffic signal control, have occurred within a 12-month period, each accident involvin iv-e g personal injury or property damage apparently Rey, exceeding the applicable requirements for a reportable accident; and 3. There exists a volume of vehicular and pedestrian traffic not less than 80 percent of the requirements specified either in the Minimum Vehicular Volume warrant, the Interruption of Continuous Traffic warrant, or the Minimum Pedestrian Volume warrant; and 4. The signal installation will not seriously disrupt progressive traffic flow. Any traffic signal installed solely on the Accident Experience warrant should be semi-traffic-actuated (with control devices which provide proper coordination if installed at an intersection within a coordinated system) and normally should be fully traffic-actuated if installed at an isolated intersection. '~cnrnL~ ~J-r~~j `---- ac-s 4C-9 Warrani 7, Systems Warrant A traffic signal installation at some intersections may be warranted to encourage concentration and organization of traffic flow networks. The Systems Warrant is applicable when the common intersection of two or more major routes: (1) has a total existing, or immediately projected, entering volume of at least 1000 vehicles during the peak hour of a typical weekday and has five year projected traffic volumes, based on an engineering study, which meet one or more of Warrants 1, 2, 8, 9, and 11 during an average weekday; or (2) has a total existing or immediately projected entering volume of at least 1000 vehicles for each of any five hours of a Saturday and/or Sunday. A major route as used in the above warrant has one or more of the following characteristics: 1. It is part of the street or highway system that serves as the principal network for through traffic flow; 2. It includes rural or suburban highways outside, entering or traversing a city; 3. It appears as a major route on an official plan such as a major street plan in an urban area traffic and transportation study. N,~- IV-85 (~~ Hev. 5 4C-10 Warrant 8, Combination of Warrants In exceptional cases, signals occasionally may be justified where no single warrant is satisfied but where Warrants 1 and 2 are satisfied to the extent of SO percent or more of the stated values. iv-ao (~) Rev. 5 Adequate trial of other remedial measures which cause less delay and inconvenience to traffic should precede installation of signals under this warrant. 4C-10.1 Warrant 9-Four Hour Volumes Rev. 4 The Four Hour Volume Warrant is satisfied when each of any four iv-sa tc) hours of an average day the plotted points representing the vehicles per hour on the major street (total of both approaches) and the corresponding vehicles per hour on the higher volume minor street approach (one direction only) all fall above the curve in Figure 4-7 for the existing combination of approach lanes. When the 85th percentile speed of the major street traffic exceeds 40 miles per hour or when the intersection lies within abuilt-up area of an isolated community having a population less than 10,000, the four hour volume requirement is satisfied when the plotted points referred to fall above the curve in Figure 4-8 for the existing combination of approach lanes. ac-~ 4C-10.2 Warrant 10, Peak Hour Delay ~ ~ ~~ r The peak hour delay warrant is tntended for application where traffic - condtttons are such that for one hour of the day minor street traffic suffers r undue delay in entering or crossing the major street. The peak hour delay warrant is satisfied when the conditions given below exist for one hour (any four consecutive 15-minute periods) of an average weekday. The peak hour delay warrant is met when: 1. The total delay experienced by the traffic on one minor street ~ approach (one direction only) controlled by a STOP sign equals or exceeds ~ four vehicle-hours for aone-lane approach and five vehicle hours for a two-lane approach, and 2. The volume on the same minor street a ~ equals or exceeds 100 vph for one moving lanerofct affnc orr150~ ph for two moving lanes, and - ---- 3. The total entering volume serviced during the hour equals or exceeds 800 vph for intersections with four (or more) approaches or 650 vph for intersections with three approaches. 4C-10.3 Warrant 11, Peak Hour Volume The peak hour volume warrant is also intended for application when traffic conditions are such that for one hour of the day minor street traffic suffers undue traffic delay in entering or crossing the major street. The peak hour volume warrant is satisfied when the plotted point representing the vehicles per hour on the major street (total of both approaches) and the corresponding vehicle per hour of the higher volume minor street approach (one direction only) for one hour (any four ..,~_ consecutive 15-minute periods) of an average day falls above the curve in Figure 4-5 for the existing combination of approach lanes. When the 85th percentile speed of major street traffic exceeds 40 mph or when the intersection lies within abuilt-up area of an isolated community having a population less than 10,000, the peak hour volume requirements is satisfied when the plotted point referred to above falls above the curve in Figure 4-6 for the existing combination of approach lanes. 4C-11 Factors Governing Selection of Type of Control The principal factors that may lead to the favorable consideration of traffic-actuated control in the selection of the type of signal control include: 1. Low, fluctuating or unbalanced traffic volumes. 2. High side street traffic voiumes and delays only during the peak hours. 3. The pedestrian or accident warrant is the only warrant which is met. 4. The installation is to provide for one-way movement oftwo-way traffic. 5. The installation is at anon-intersection location. 4C-8 R ~,b .~ ~~~ -~ ~. i ~ c W * * p W r- y _ a Www j ac o° > ~3z I W rN... 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ITEM NUMBER l -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 1999 AGENDA ITEM: Report of Claims Activity for the Self-Insurance Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In accordance with the Self-Insurance Program, Ordinance #61494-4, Section 2-86.C, attached is the Fiscal Year to Date claims activity and status report including the Third Quarter which ended March 31, 1999. FISCAL IMPACT: STAFF RECOMMENDATION: Respectfully sub d, Robert C. Jernigan Risk Manager Approved by, Elmer C. Hodge County Administrator Approved 1 Denied Received Referred 1 1 To ( ) Motion by: ACTION Harrison Johnson McNamara Minnix Nickens VOTE No Yes Abs g:\riskmg mt\trustees\board. rpt N-7 ~ O O I~ O O m O N O O M O Z O O I~ ~ O N O m O O N O O W O ~ N 00 O 00 O M O W ~ O O N ~ (O O [F u7 O O 00 M to } M 00 O O M CO ~t a O H N ~ Q N J d m N m N m N m N m N m N ~ Z U m m m a a a a a ~ m m ~ m 4 ~ ~ ~ ~ O O O O O ~ ~ ~ Q Y Y Y Y U U U U U .~G Y Y fA y y N Q Q Q Q Q _N N _N N m a a a a a a a a a a a a Q a~ a~ d a~ a~ a~ a~ a~ m ~ a~ c ~ f/1 N fA N N f/7 fn N N W N tq N o O O O O O O O O O O O U U U U U U U U U U U U O O O O O O O O O O O O O W O O O O O O O O O O O O O ~ O O O O O O O O O O O O O W W Q W Q ~ ~ ~ ~ ~ ~ Q r W M } L J V U ~ ~ y LL , ~ C1 H ~ Z ~ ~ ~ O O 'y ~ o ~ ~ U w a_ c a~ a~ r ~ } ~ Y U U j N U !A J U W N D. L L N N Z W ~ H D ~ .> > - m T L N > W a a ~ > Y ~ Z 0 Y N N U 7 } ~ ~ m 0 C f d (U d N U Y N y U Q U = ~ ~ ~ ~ O U 2 ~' ~ a c J z Q U L ~ > U U ~ ~ Y N ~ O c a -~ O O a~ °~ ~ `y o U 7 ` «~ w O ~ H ? Q a 7 7 O - O O ~ ~ O W N i'' *.' ~ N a U7 O a Y O ~ W LL X (n (n O ' `7 N Q X N ca ~ O ~ J W LL ~ ~ O ++ LL U C N C1 L J ~ Y C C Y Y 3 Y O W ~ y ~ U U ~ ~ N ~ N t0 O E U ~ ++ c9 f7 ++ ++ .O ~'' N O' d ' O O (n m m (n (n (n (n C ~ J ±' ~ H H W ~,, U7 C Y +O+ k0,+ ~ ~ N y y N N fp ~ l9 f9 d N N Y W~ T d ~ N Y W U U U . a _ _ a _ a _ ~ O O ~++ ~ N N V1 ~+, ° ° ° ° a a ~ ¢ Q ~ a c n > > c n cn ~ ~ o0 0o m ao n o0 00 0o ao m rn rn W W ~ ~ ~ ~ ~ ~ m D7 ~ m m ~ V Q N O N ~ O ~ N N N ~ O U~ _ ~ _ ~ O O o a O O O O O O O M ~ N o °' c N I~ M LL) _ ~ M `- W O a1 ~ O Q O N N ~ ~ W W O N J Z O O O O I~ O W O 00 O O rn U co ~ n d N-7 o ~ o 0 0 o co o M o M o o ~ F, O N O O O O N CO M ~ O 00 O N Z O ~n O O O c0 ~ OJ O O O ~ W ~ M 1~ M 00 O W t0 O M N ~fi CO ~ M 00 N ~ ~' M 00 ~ ~ d' M Q M d F y ~ aN V Z d a a a a a a a a a a a a ~ o~ o~ ~ o~ ¢ ~ ~ ~ ¢ ¢ ~ ¢ ¢ ~ O U O U O U O U O U O U O U O U O U O U O U O U O U a Q Q Q a Q Q Q Q Q Q Q Q c > > > > > > J ~ > > > > > N Q -o -o a -o -o ~ 'o ~ -o -o v -o -o m a~ a> ~ a~ a> m ~ ~ a> a~ a> ~ ~ N Vl N U1 N N N t/J tq N f/7 f/7 VJ N O O O O O O O O O O O O O U U U U U U U U U U U U U O O O O O O O O O O O O O O O O O O O O O O O O O O O O ~ O O O O O O O O O O O O O O H N W ~ O ~ ~ ~ H ~ ~ Q M W L } V J ~ Q U N LL ~ i ~ F.. ~ Z ~ r ~ d W ~ J N ~ ~ U N W ~ W ~ H Z ~ ~„ ~ ~ ~ m 3 ~ ~ W C Q J ~ O ? ~ O O O O O O O d W m U Q U U c m ~ ~ U c U c U c U c U c U c +' ~ C Z J U m ~ > > > > > > ~ ~ Q Q ~ ? ~ io m m m m m m ~ W . E E E E E E E ~ ~ D o y .~ ~ C C ~ 7 > > > > > > > 7 W Z Z ~ O W Y !0 N f0 f6 f0 l9 c0 N Y N J ~ ~ ~ N m > > > > > > > y ~ ~ W O ~ ~ ~ ~ N ~ d N ~ d N C C ~ ~ N N N Vl W fq fq N J N N z 3 ~ ~ y ~, ~ ~ y N Y 3 .-~ ,-- ~ ~ m a~ a~ a~ m ` m a~ ` ~ a~ O U U o cn a a a a a a a ~ cn ~ F- y Z c o W C ~ S ~ a ` ` ~ ~' ~ a Y ~ ~ ~' ~' T ~ W m m , ~ = Y - - - - - ~= + - - _ ~ ~ ~i~+ ~Y ~i~ - ~Y ~i-~ ~Y - ~i~ ~i~ ~i~ J J ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 00 00 OD 00 00 00 00 00 00 OD 00 00 OD W W M ~ ~ ~ M O) O) M M M d) ~ ~ ~ ~ m ~ ~ m m N Q U O N O O O Q (~ I~ W ~ O O O O O O O ~ Q O O O ~ .- O ~ c M (O 00 M O ~ N M ~ ~ O ~ W O Q 0 J Z O N O N O d' O ~ O ~ O ~ O tf) O W O ~ O ~['~ O (O O ~ O N U O~ ~ d nr~~~ O o 00 0 ~n ~ O o 00 0 Z o o o W O O 61 N I~ ~ } ~} Q fh a O F N ~ ~ ~ Q y U Z ~ ¢ a oc a o~ ~ o~ a o~ a a a Q a a > > > > > y ~ Q v a~ -o a~ -o o c -o o ~ N ~ o y 0 ~ o ~, a ~ o U U U O U O O O O O O W O O O O O O ~ O O O O O O H N ~ ~ W ~ 0 ~ H ~ ~ Q M W L } U J ~ Q U N ' LL ~ ~ ~ H ~ Z ~ 0 ~ a o ~ y O ' C1 W ~ H W C W ~ ~ H •N j ~ J Z W C ,O ~ V Q d W m U Q ~ U U c ~ T N o c Z ~ U ,~ ~ t m Q J °G a Q ~ E ~ rn ~ ~ N w y W Z d > 7 ~ U W W ~ Y ~ Y ~ 7 (n W ~ N ~ C y ~ ~ J N N N N ~ U Q ~ ~ d ~ d Q cn a cn a > ~ H Z W H 2 a ~ '' ~ Y iy _ _ ~Y ~Y ~i~+ ~1~ ~Y ~ ~ ~ ~ ~ ~ W oD ~ ao ~ 0o m rn ~ rn m W Q F U Q ~ O ~ ~ 00 O f~ ~ M N V ~ ~ O (O N N Q O O O M O ~ tf) O ~ N d' F- Z O O 00 O O °~ m U ~ a Proposed Budget Calendar ~-- ~ As of Apri127, 1999 October -December • Annual update of departmental CIP requests • Budget Kickoff- Phase I Business Plans (Teams) • Governor releases proposed state budget • CIP submissions due to Budget Department January • Phase II Budget Kickoff- Investment Budgeting (1/13/99) • Targets distributed to departments • Business Plans Due (1/15/99) • CII' Draft completed • Preliminary revenue projections complete (1/22/99) • Revenue Team meets to discuss projections (1/28/99) • Investment Budgets Due (1/29/99) • Mid Year Revenue and Expenditure reports to BOS (1/30/99) ** February • CIP Work Session with Board of Supervisors (2/23/99) ** • Public Hearing: General Comment on the FY 1999-00 budget (2/23/99) ** • Public Hearing: Tax rates and tax assessments (2/23/99) ** • Functional Budget Team presentations (week of 2/22/99) March • Functional Budget Teams present to County Administrator (week of 3/8/99) • Board of Supervisors adopts tax rates (3/9/99) ** • Budget Work session: School & County revenue update. • Work session: Contributions to local human, cultural, and tourism service agencies** Aaril • School Budget Due (4/1/99) • Work session: Volunteer Fire and Rescue Chiefs(4/13/99) ** • Work session: Budget Development (4/13/99) ** • Board Adopts School Budget (4/13/99) ** • County Administrator presents budget to Beard (4!27/99) • Public Hearing on Proposed Budget (4127!99) ** Mav • Board Adapts FY 1999-00 Budget and CIP (5/1 1/99) ** • Frrst Reading of appropriation. ardinan~xr(51~I199~~~.'#~ • Second Reading of appropriation ordinance (5l27199~ ** Notes• ** Shading indicates dates in which Board of Supervisors involvement is needed. ACTION N0. ITEM NUMBER V AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 1999 AGENDA ITEM: Joint Work Session with School Board to discuss proposed Early Retirement Program for School Employees COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to discuss the Early Retirement Program for school employees proposed by the School Board. The Early Retirement Program was presented by the School Board at the Board of Supervisors retreat on January 24, 1999. A request for approval was brought to the Board on February 9, 1999, and at that time, the Board of Supervisors requested a work session with the School Board to discuss the proposal in more detail. Respectfully Submitted by: ~~~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Harrison _ Denied () Johnson Received () McNamara- Referred O Minnix To () Nickens _ D-~ Roanoke County Schools Early Retirement Incentive Plan Documents ~oouNry o'b ~~ ? o Q// I 0 5Y 9o~enr Ss~u'`~~ ERIP Worksession April 27, 1999 5:00 p. m. c i e U L a o R ~ W C ~a 9 y C E R a~ G ~ _ ~ C ~ ~ N h G p O •~ L 0. > ~ L c ~„ C d L U G~ a ~ 3 ~ ~ ~ y O C E O a y ~+ 0. :: > C O C eNi ~ O O >+ C id y U O ~' ,~ :.., a~ ~ O .= N 'O ~ U 'C .. eA O O G 0.z 'C .° pA '_' y fC 4 A C >> ~ 'O H H d ~"" C ~ U y ' y N O G . L a~ E cC I~ C ~., C O ca t-~ ._ .~ 4. O ~ T 00 O ~ 3 ~ .n c 0 0 0 ~ •v C ~ ~ °~' `~° rig ~ ."o ~ 0 n. ~ c o. ~' O G U C. eU+ ~ N O ~ O C O ^ C ea ~ C .. a 0 C 'C O N N V O C ~, 'i ~ io a~ y .O ~ ~ ~ N C ~"" > ~ ~ 0 E 0. ~ ( G 7 h N N p < 0 3 N o ~' N o ~ ~ := i ° N •o° ` ' C 0 "' c ° ° c _~ rte ° m ' °' ~ o ° y > . s a i o «° .r ~ . .c c . a„ ~ , •= m wo.'~ C m o o ~° ~ ~ ~ Imo a ~ N N a c~ d N ~ a `" = Y o~ c E ' V ~ e v e > ~ eo 'eJ :a 3 ~ a ~ • _ v I • ~ N ey a i .o :: a~ 3 H ~ A N C .C a> > ~. U d ~ 0. ~. w 'd O I' ~ '~ y E d y DUO Oy I Oy A ~ ~' > O A N U ' ~ •_ U U ~. O is p ... R y U DO W N v W 'G N io d 0. i 0.. G. L 10. U. ~' G T. W. G G:. ~ L >, rn ~ D- z O \° ~ ~ M ~ ~.. N ~ O ~.: I I 'C vi [~ y ~ I ^.. p4 .~ U I .. ~ ?' a~ +- ~ .. ~ C I W ~' In ~+ a~ O C O . .. N U Z. Ln U ~ y „~ G I ~.. G -v A T I C F C M _ O ~ c ~ 00 O T C `~ > T ~ C ~ ~' •~ y C I y y d I^L•' L 1.~ U N ~ ~O. ~ ~ ^. C p 0. H ~ DA INi R .~ ~. O ~ I ~ ~ Q ~ ~ C I ~~ ~ C ~ N R U ~ 0. C ~ I C~ ~ o iC ! ~ N C w N N N O N~ O R~ U U C e L1. ~n N U 't t+'1 E~ N ~ 'O C C d ~ C ~.. a b c~ N ~ y cCa O y 'O ~ U A C a~ N O .~' ~. •~ . C d N ~ 7J y ~ O C A ALL a~ w ~ in a) ~ U X ~ > fn O ~. c.~ L ~ ~n .- '~D ~ca O ICn E"" T O N vl ~ G. ~ Q U G:. m Q N1 Ci .C vCi ICS ~ ~ , Q E G. I ~ ~~ I I I '~ I eef C td ~ O y I U p I t h ~ o ~ '~ I" I~ ti ~- I° ° ~ IU Ic ~C i'E N C ° ~ IE I .- O ~ z c '. I ~ N U i T >> fO p N 0 O DO U ~ C ~~- ~ .C ~ yam. ~ ~ ~ U cd ~•' ~ 0. f7 N 0. U C U fi=n L ~"~ O I° r ~ G O ti ~ ~ O I' ~ ''Q ~ N ~ I '^ U y ~ C ~ E p ° cE V N I N ~ o y N U R O ~ ~' O U N ;j ~ i ~ >, O C I ~ N ~ ~ N U ' a y C W ~ 'C a> I ~ u) ~ I y R •" C I ! ~ O y •A i d v 'C = U ~ ~.3 y v I.n . I ~ O 'O Dp .E~' s ~ U~ pp _ is ~° T iC ~ DO .E , ~ a~ i! N G O ~ 'O a i ~. > ~ C ° N O N I ~ , i ~ O ~ N I ~ U ~ ~ h c i T CIO E C ~ C 'C oD E ~y ~- C O eC ~ ~ ?~ 3 G v a°'i ~ >°, ~ C N E x I w° ~ . ~ U v~ ~ ~ aai I a`i ~ ~ L o cw v~ U w A t _. O T ~ v~ U E m T :e a~ C~ _, 'C~ CL z' is ' d ~ ~ ~ I ~ t° ~ Duo c I a Q ~ ~ ` :o `o % o •G ~ E E ' I W .~ ~ ~ O y ~ c7 G O > U I.~ T cC ~ ~ i~p 'C C 6~ ' Q ~ M p iE-' 'C N f1. ~ C. y _ !Q C:. W 0.~ N N N 0. Q E N I I I i I ~ I I N ~ I I I I ~. E e ' ~ y I N °' C7 L ~ v' 61 N C E N •~ ' g s a o 7 a I ~ R ~ o U I E o ~ , , I' I° 3 a Iy Q ~ !,~ ~ ~ I~ „ I U ~ is ~ ,~ ~L I _ ~ L I~ I d ~ IC k OD I I C L w m IC Icy. IF ~ U Contents I. School Board Resolution in Support of the Proposed Early Retirement Incentive Plan II. Acturarial Analysis of the Proposed Early Retirement Program by William M. Mercer, Inc. III. Analysis of Early Retirement Plan (Diane Hyatt) ^ Memo dated November 2, 1998 ^ Memo dated October 5, 1998 IV. Current Plan vs. Proposed Plan Evaluation V. Guidelines for the Establishment of the New Early Retirement Program i~ ' RESOLUTION IN SUPPORT OF THE PROPOSED EARLY RETII2EMENT INCENTIVE PLAN ' WHEREAS, the Roanoke County School Boazd initiated the study of an early retirement ' incentive plan which has the possibility of significant cost savings over the eazly retirement incentive plan currently in force, and WHEREAS, the Roanoke County School Board is committed to providing early retirement ' opportunities that will benefit and rewazd employees for their many yeazs of hard work and dedication, and ' WHEREAS, upon reviewing the results of said study, the school board wishes to pursue immediately a plan which would greatly enhance the effectiveness of early retirement incentives for ~ employees and would be cost efficient for the school system, and WHEREAS, the new plan being considered by the school board would require the ' - involvement of the Board of Supervisors of Roanoke County with regard to actuarial studies and initial funding; ICJ NOW, THEREFORE, BE IT RESOLVED that the Roanoke County School Board by this resolution is commited to providing eazly retirement incentive options which would best benefit employees of the school system Given this 24th day of February 1998. ~~~~..~ . ~ ~ - ~~~ ~a~ r~ Chairman 7 J - ~ _ ~ y ~ z ~ ~ O o ~ ~ o a C~ p .a ~ W z ~ O ~ Q O i ~ (,~ O •~ .~ Q W Vs ~ ~ .0 v ~ ~ z H •- ~ ~ !~ Q O W v~ t/~ z W H z V - - ~ ~- x N ,~ .-~ N i i ~ ~ to G~ ~ .-~ '-+ ~ ~, 0 ~, ~ °, ° c ~' ~ ~ ~- ~ ~~ c a~ ~ ~ ~ ~ c a~ c ~ ~ c. ~ ~ a~ ° ~ p ~ J ~ a- -+ L ~ ~ ~ C ' ~ r~ .~ O ~. `~ s. C~ u d ~`_' O 3-. O iy M a..+ f U 0 C L O r..+ O U O ~ c ~ ,., ~ Vi Q~ /'1 V--~ ~ ~ ~ ~ J ,~ ~ C7 ~' N O g ~ Lam. C U L O ^+.~ g ~ L~ O U 1 -~ ~ C. O U v L ~ U ~ ~"" O ~ ~ ~ O ~ 0. ~ O U :a ~ cis ~ U .r CJ ~ ~ W ~ ' ~ ,,,, ~.. ~~ ~ ~ d ~ ~ W C c~ ~ C , cy~ V-i C c~ ' Z Q F- ' (.~ ii i~ i~ i~ i~ i~ ii i~ i~ i~ i~ ii ii 0 V x ~ O pp ~ O O a fX '~ '~ c~ ~ ~ O C, V -~ a~ O ~ C ~ cd ~ _O x .~ `" o o ~ ~ ~, L N J ~i a~ L» ~~ ~. ~~ a x ~. w ~ i., ~ .~ O '-' C]., ~ O •~ p., ~ ~. O o~ ~~ ~~ ~~ ~ ~~ ~~ c~ ~ ~ -~:, cis ~ ~ ~ RS O CC ~ ~ (~ l.. Q.. ~ aH ~ '~' .~ O C U ~.+ U QJ ~_ -ti O ~. 0. QJ ~. 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(D CO O r M l!7 I~ O C r ~ ~ r r N O . ~t (~ 00 ~ O O N ~ O QD O O O O y O M ~' M N O Ln O In O (D O CO ~ O O O In M r M 0 I~ ~ ~ ~ O O C ~ N CO O f~ N ' ~ ~t f~ 00 M N M (O O ~ C (p (p (p r tf ) N O '~ ~ N Ln 1~ (D GO ~ lf7 '~ (D d0 O N N N N r 0 f~ ~ m c0 r N N N M C7 M M M M N N N ^ I..L to O N ll) r In CO W ~ r O In M ~ tf7 00 C f~ ~ O In M f~ O O M In f~ CO O !~ ~ O N r ~ M f~ M CO O V M r M CO f~ I~ ~' ~ M ~ O M lf) ~ lf~ a0 In r N r' N ~ O ~ r ~ Cp ~ M N CO N ~ O r OD ' f~ I~ r C r CO N OD CD M In f~ 00 O M l1 ) M r O C r r N N M ~ ~t V ~ ~ ~ ~f ~ ~ M O U O ~ r ~ I~ r ~ a0 CO O CO r O V M ~ N O CO M '~ In I~ M O CO Ln M r N} N O CO M A O CO O 00 (D N l!y to O N Q N In r 0 0 tf) O r C'7 N r OD r N m In ~ N CD f~ ~ r N Ln O 00 W CO lf7 ~ r r 0 CD O 00 O r Lf) N O I~ ~ O Q ~p '- N M C7 ~ CO 00 r M CO tl0 r- ~ I~ r r r r N N N ~ 00 O O r N M C' In CD I~ M O O r N - ~ O O O O O O O O O O O O r r r 1- O O O O O N O N O N O N O N O N O N O N O N O N O N r r N N (O r U C N U L c4 Q Z Z CW G Q aW W ~, _` W ~_ W F" N O ~ Z F OW Q' 'S ~ N ~ J J' J Q J O /~ O V V Z Z N O Q W H J ~, /~ V Y H U O W Q O ~a N r 0 N r O N O O N a 0 N O O N n 0 O N a 0 N N O O N ~' O O N M 0 0 N N O d N O 0 N O O O N r O r c 0 U m Y O C cts d ti T ct~ 0 ~. 0 U C N U N 0 o a o 0 0 0 0 0 0 0 0 0 0 ~n o ~n o ~n o ~n M M N N r r N Z CW C C ~ G Q Q a a~ W ll. 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M N r r r r N CC Q J Z In (O CO I~ ~ O O O r N M ~ Ln (D U ? ~ cD (D CO CO CO CO CO I~ I~ ~ ~ ~ ~ ~ ~ U (n ~ N CD ~' ~ ~ (D CD 00 CO ~ V ~ O O r ~- ~Y ~ OD O N M N CO tf) O M I~ O O r ~ LL CD C'') 1~ M ~ N r N Q1 ('7 O O O N (D Q W r '~' 0 O 00 O N 00 N O OD O r r r (D r lf") (p L(') L!7 CO r r 0 Op (D CO O M W z r N r r r N N N N N N M N N N ~ W m ~ 00 O O r N M ~ In CO f~ 00 O O r N Q O ~T V/ O O O O O O O O O O r r r W O O O O O O O O O O O O O O O y, r r N N N N N N N N' N N N N N c 0 U a> 0 c c~ 0 r N iC O a O U C U i c0 c 0 U m Y O C (4 O z LL Z W G W L W f ~ •.. Z a ~ ~ ~ /~~ ~~• LL i 0 Z Q Q O O ~ _~ O O S_Z G 0 J W W O O t~ N C O (D d' r O GD OD (D ~ r I~ ll) O O ~ ~T O (D OD I~ CD N f~ t!') N ~ I~ O tf) y} O M M (O N O M ~Y to CO ~ M ~ l!') ~ O O ~ O OD ~ ' N M CD V C f~ CO In 00 M O GO Ln lf ) CO CO r ~ ~t M d0 N O y w ~ t,f) CO O N ~t (D 00 O r- N M M ~f ~ Q ~ r r r T r N N N N N N N O ~A 00 N M M CT CD T T Cp O M O ~ In O O O ~ OD r O r N ~ ~t N r O N r et I~ M N N I~ ~ O ~ ~ lC) ~ ~ I~ O ~ O r Ln O r O CO S O ' N (D r ~ (O f~ O O r M ~ V In l1 ) CO CO Q~ r r r r r r r r r C O of (D N N ~ N V CO O O 00 ~ N o0 ~ ~ a0 f~ N O ~ GD N ~ N CO O O In +. CO O ~ In CO O I~ CD M CO (') to N ~ C ~ r r O r C7 M r 0 ~ O M N (D I~ ~ ~ ~ ~ d' O ~ O r 00 N CD O Lf) f~ Ln r M In L() l(~ Ln CO CO f~ I~ f~ OD 00 00 CD t0 y O ~ CO 00 f~ O f~ CO M (D r -~ ~ N M C M ~ ~ ~ Ln Ln N I~ r t~ to O O O O (D O CO ~ ~ ~t 00 lf) I~ N N CD CO O j ~ O Ln ~ f~ l1') C'7 N r r r r N ~ ~ Ln (D CD f~ I~ O Q1 O r N M ~ In CD 'L (D CO CO CO CO CO CO ~ ~ ~ ~ I~ I~ I~ U O O CD ~' r O QO CO CD ~ r f~ In QO O ~ O CO 00 t~ (D N f~ tf) N rt f~ O y ~„ O M M CO N O M ~ ~ (D ~ M ~ N O O f~ O OD ~t N M CO ~ ~ f~ CD tc') ~ m ~ M tf) O 00 O O l!7 N t!7 E (O (D t0 CO r O ~ r ~ N M M 00 M N ~ Q ~ r r T T r N N N N N N ~' ~ OD O O r N M ~ In CD 1~ O O O r N ~ O O O O O O O O O O O O r r r ~- 01 O O O O O O O O N O N O N O N O N O N O N r r N N N N N N L U U O O 7 N t0 N c0 _~ C co a .~ C N O C Cd N C O .? C O U O N v c a> U L c0 Z r W ~ ~ W aw a~_ W ~ C3 W Z Z W O //~RR V O Z ~ W ~ 0 = Z V J - W Q ~ ZW ~Q t ' 1.~ W O a N r O N r r O N O O N Os O O N O N O O N ~D O N O O N O O N M O 0 N N O O N O O N O O O N rn rn rn T O O O r c 0 U a~ 0 c RS 0 N a cs~ 0 a 0 U C i.. U cC O O O O O O O O O O O O O O O O O O O ~ O t~ O to M N N r r N __ _ -- __ _ .._ _ r o N r O N C Z N W C ~ ~ ' ~ ~ ~ Q ~ ~ N za w ~ ~, ~ - ° N W ~ ~ ~ a W ~ o W m Z N C C L r O ~ ~ ~ W ~ ~ ~ ~ ~ N Z Q LL 1 N ~ •R' r ~ n ~ ~/ N ~ Z ~ OW Z 0 `" U ~ ~ ~ N Y ~ o Z ~ N W ~ 0 c W ~ ~ ~ N J ~ O c Q ~ N ~ ~ ~ / v ~ ~ 07 r p ~ ~ ~ r Q ~ Q '7 M N r c O U N Y O C tSS O N N a cU O fl. O U C i U N ~C C ' INTEROFFICE MEMORANDUM ' TO: DEANNA CORDON SCHOOL BOARD ' FROM: DIANE HYATT SUBJECT: ADDITIONAL ANALYSIS OF EARLY RETIREMENT PLAN DATE: 11/02/98 Based upon the Superintendent's budget committee meeting October 8, 1998 I worked with ' William M. Mercer, Inc. to provide the two additional scenarios that were requested at the work session. The first scenario is based on the new proposed plan being implemented at the payout percentage of 20% for seven years, 28% for five years and 23.3% for three years. ' The second scenario is a downsized version of the current early retirement plan that eliminates the 30% option for people retiring at age 55. Attachment A graphically depicts the annual amounts that need to be budgeted for the various versions of the early retirement plan. The new line for the proposed 20-28-23.3 plan shows that the plan breaks even in the first five years followed by a sharp drop in expenses that is below the current budget for early retirement. The new line for the downsized current plan follows the same pattern as the line for the current plan except it stays approximately $100,000 to $300,000 below the current plan annually. Attachment B graphically depicts the cumulative amounts that will be paid into each of these early retirement programs over the next fifteen years. Of this plan shown the proposed 20- 28-23.3 option is the only one that falls below the current budget. Attachment C shows the annual cumulative amounts that are used in the charts on Attachment A and B. Attachment D is a two page analysis of the proposed 20-28-23.3 plan. The additional costs that are shown on the second page are identical to those that were included with the earlier option that was discussed on October 8, 1998. Attachment E is an analysis of the trust fund for the 20-28-23.3 plan. Attachment F is a comparison of the salary payout from the current plan to the 20-28-23.3 plan for both the teachers and administrators. Attachment G is an analysis of the downsized version of the first plan removing the 30% option for people at age 55. \\ADMO1\ADMV 1\finance\common\corres\ 11-2-98.doc ' From a financial perspective, the proposed plan at the level of 20-28-23.3 does appear to produce significant savings over the long term while still building and maintaining a healthy trust fund. However, with this plan, consideration needs to be given to the reduction of benefiu to the employees. For example, a teacher retiring under the seven year option would be receiving the same 20% payment as the current plan (with the additional FICA benefits) but, would now be working a total of 175 days compared to a total of 140 days ' under the current plan. I am sure you would want to consider the impacts that can best be outlined by Dr. Gordon and the School personnel department before you make your decision. ' If you should decide to go ahead with the proposed plan, it will be necessary for someone on the School staff to be placed in charge of procuring the plan and placing it in service. I ' will be happy to serve in a financial oversight capacity however, I do feel it is the function of the School personnel department to procure and implement a new plan. ~~ J \\ADMOI\ADMV 1 \finance\common\corres\ 11-2-98.doc Attachment A O Q C Q cv a d i .~ L W O O O O O O O O O O O O O O O O O O ' O O O O O O O O O O O O 0 O O O 0 O O 0 O 0 c}' ~f' M M N N r- ~ ~ i M ~ ~ _~ r i +--' M ~ ~ ~ ~ L t'7 r ~ ' U N~ ~~ ~ o a~ ~ i ~ o! i 'o o °' !~ ~j i ~ ~ N ~I ~I ~ o, m N ~~ co ~I M tI~ ~ M !~ N; j ~ i ~' i m ~ .~ ~ O! ~ Qi M ~ ~ ~ U ~ N Attachment B ~ to .. C O Q m i.+ 3 E U c e~ a .. C m m L a L W M N ~ ~ r ~ N Q a 0 I~ N I a' I~I ~c o m IN ~a o ~ ,r, I ~~ N ~ ~ O co d ~I ~~I ~a, ~I ~~ ~~, ,~; cp I ~ I IUI U I ~i I.f) O ia~ I~. I ~ I ~,. I a~ . '~I ~~ Iml <"~ C U N Its S o o ° 0 0 o g o 0 0 ~ s s S o a o 0 0 0 cp ~n ~ c~ cv r- Attachment C C E Q m A E ~ ~ 7 aOq ~ C O u1 O C ~ m EZ NZ C a C ~ C 41 p ~ m E `~'z~ d N G m M+ m ~ ~+ ~ O = ~- V m C V m 7 R t0 3 v a W 3 •. C ~ O C O ~" .. tp ~0 m .. ~ c m~ E O U ~ m V ~ O O N l'rf f~ C7 O Q1 N I~ CO (O ~ ~ M 1~ (O a0 CA O CD N ~ -~ tp N O O ~ f~ ~ ~'? ~ ~ O) O r N I~ O O 01 O (C CO Cf O 4f r ~ CO C7 c'7 CA Cp to CO r" f0 1~ er O N ~~ N m N ~- to N O cO v~ c0 O ~ N~ C9 M CO ~ Q1 tp <O (D r I~ M O CO P. 1~ I~ ~Z NQnOQaONi[it~OC~itricflr~ N d r r r N N N C7 M M Ch Q~ ~ C O O N C7 h. M N (h N r (D n r CO to r ~ O < C7 ~N f~ CD CO O O CC- N O ~ O CA r N 1~ O M ~ ~O t[I ~- Cp ~ r C m r ~ CO•f7 Ch 01 c0 CO ~ M O ~p ~ N CO M O 7 Q IA f~ C CD Ca N O ( N m N r to N O G. C9 ` ~ C~ CO 1~ Qf to <O (O -~ O a0 t~ f~ 1~ 00 O N '~7 1` O ~t ~ N cQ p C'') Cp CA N_ lA Cf N r r r N N f'7 C7 M C) eT Q tt d ~r ~" d' O M r CD ~ ~ 1~ f~ -~ In r O O r Y! f~ r O r C7 N O r' CO ~ O i~ ~ CO t(] O~ I~ ~~ M M N~ M CA 0 0 CO O O N V '~ _ (O I~ O to ~ ~ Cp I~ O ~= M r 7 ~ N CI 7 p ~ ~ O O O ^ ~ v M ~ Q. 40 r 0 i C O O C N N c O a O ( N ~t ~ O C7 1~ r '~ CO N <O O ~ 1~ r 7 ~ r r r N N N C~ C7 ~~~~ az ~ ~n o ~n o ~n o ~n o ~n o ~n o ~n o ~ -. C Q O C7 CO N 1~ r (D O to Of O C7 I~ IA O (p r ti N CD (h Of ~ Cn ~ O (O r W m ~ t0 M CA (D N ~ to N CO to r Cp to r' CO <O C7 O (O C7 O cD M Cf tD M O ~O C7 CA ++ ~ .~ r M ~ (O CO T r C7 R (D CD O r (') ~ ~ 3 N~ ~D CC O N to B O N N ~ ` ++ m v m r r r r r t N N N ( U ~ _ a0 Of O r N (~ v t0 c0 ~ CD O O r N Cf 0 0 0 0 0 0 0 0 0 pp O r r r ~ O CA 0 0 0 0 0 0 0 0 0 0 0 0 0 QI r' r N N N N N N N N N N N N N ~ t(7 r N r ~ <D (D O C7 ~ r' a0 O O '~ 1~ O r r r (O tp N (") f~ I~ ~ O M N ~ 1~ r 0 N O~ N O Qf 01 CG N O ti M CIf r M 7 R O (O CO O C7 N `~i r 1~ l1') N N N cO ~ ao C t~ ~ ~ CD N O N CO ~ N ~ f") ~ CO r c0 O CA tt~ lQ cp c0 a0 a0 rn O ti N N N M M E frl N N N N N N N C7 I~ ~ to r N r Q O CA '- Qf Qf M N r~ t~ O r r r (O ~ M CO O ~A ~ f~ (O ~ r O N O ll) N C7 rn M Co cO ~ ~ cD r' @7 '7 ~S O (D (D N ~A O lD ~ ~ fD ~ N ~ ~ m ~ ti -~ f7 lA c0 O <O et CA ~ C7 ao r t0 O Cf N N W O~ Of O O •- N N N ('') C7 'C M Q~ N N N C7 C7 M C~~ m~ W O (7 O O CO O CO O N 1~ Q CD O N CD CO r 1n O M ^ ^ ~ (G 1~ (O O aD O GD N CO c0 O O O H C7 N tp O C7 ~ N O ~ CO f7 O N f~ N O t~ 0 0 ~ CD O Cn O M ~ N t~ f'7 <O CA t~ r '~ CO O C7 ~ t0 CO Of O Os CO LO ~ N NNN N M C7 f7 M C7 v M M M f7 M u~ ~n ~n ~ ~n ~n a ~ ~ ~ ~ ~ ~ ~ u~ ~O cp co cp cp cp c0 c0 O O ca c0 cO ca tO ~ co co c0 cc c0 co co co co co cc cc c0 ca r r r r r r r r r r r r r r r N N N N N N N N N N N N N N N CO Of O r N M I to (D i~ CO Q1 O r N O O O O O O O O O O O O r r r Q~ Of Qf 0 0 0 0 0 0 O O 0 0 O O O ~ r N N N N N N N N N N N N N W } m Attachment D ~ w~ ~~~~~~~~~~~~~~~ } W W J ~ ca ca c0 c0 cG cC ca c0 cD co ca m ~ co ca O ~ Q ~ G c0 cD OD c0 c0 m c0 m m cD cC c0 t0 c0 ca ~ ~ .- ~ .- ~- .- .- ~ .- .- r- ~ .- .- W~~ W m _ _ _ _ N N N N N N N N N N N N N N N V Q~ mtl~cnOMOCDC01~~cptA c0 O aD a0 to O ~ m D ~ et CD ' J H ~d1 ~ ~ cO N c I ~ I~ c0 O m O CO N C0 cp Q~ ~ N N N c0 C)~ODM ~ ~QI O '') D ~ O ~ C I cO ( RN ~" o ~ M ~ `~ a~ ~ o ° ~~ ~O O V r i c ca oa i c ~c c C ~ o~ F"' N N N N M M M M M N N N N N N ~ ' ZW ~N~ic~~i~c~iN W W ~MMI~tOID~-tt~ 0 ' ~~ ~~MN0 ~0000 - N N ~ ~ M W ~ ~ ~ ~ m CO M V~ ~-~~- ' N O O CO c0 c0 N cD O O CO cD ~ ~ ca ~ M N 00 f~ I~ to ~ Q7 !n O ~- ~ CD Cb <D ~ ~t ~(' CflMCOOMN.-NCOQ~~NNNCD ~ OZ :J ~COQlNMLntpOMl~~p tAQ~<D CO ~ N ~ ~ ~ tfI M tq to Cn M O ~ ~ I~ I~ (~a siC~~rf~~cOCDCAtA~COf~f~~ 1~ ~ ~NNMMf'1C7cV NNNNN ~ ~ Q ciCOf~I~cC~~OcOpO~~tiO r I~ ll~ M In ~ Oo o - r~ ~ ' ~ W ~ ~ • ~ c~ co ~ m ~ v_ a~ MMNOMCOOr-CO~NO<OOt~ aQ Q1 ~ M CO O O ~ ~A er tD ~-- c?v cccco~~oa~~~aocc~n~~r (/~ ~ _ r r r ~ ~ r N ~ ~ ~ ~ r ~ ~ ~ v ~r ~. v v.r v v .... v v v v v v J ' ~ F N Z Mc`7~t~~Ntp~~ ON NMOMN~-- ~ E O NCA Q~CpCON et Ca ~ m OH H c~i~cDvcO~M O~O ~ a m CD Cv N N O! Cp N M L Q Q O ~ v ~ ~ ~ r 3 a o ~ M cc cp ~n ~ ~ us ~ M ~n ~ tfJ M ~ I~ ~ O In ~ ~ N m ~ ' 10 e Q ~ ~N CO CD S O N N CO M~ ~- O I~ N O ~~~ ? Z O OO~ticOtACO.-Q1N00c0u'7cDN I~ N M 1A - N Z V ~ . O (~ f~ f~ t1) O ~ N ~ ~ f~ P. 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V W ~ N Q1 O 01 C'7 O C7 ~ lO ~ ~ O CO Q1 r f~ N O ('7 c0 00 C') ~ ~ N c0 cp cX7 O ~ ~ ~ N QI N r ~ N ~ ~ ~ Q1 O O C7 C7 r f~ t~ r ~ O 00 to C'9 er a0 to to 1~ er O tD N CI ~ ~ ~ ~ C7 N CO O N Cp tN Q1 .r- ~ N fN') fO') ~ ~ *" m ~ > r r r ~ . Q CO O O r' N M In cp 1~ O O O r N L O O O O O O S O O O O O r r' r ~ O as 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ ~" ~ N N N N N N N N N N N N N } Attachment F Early Retirement Analysis -Current Plan CURRENT EARLY INCREASE IN BUDGET PROJECTED CURRENT ANNUAL RETIREMENT lNCREASE ANNUAL YEAR BENEFITS RETIREES COST BUDGET OVER 1997 INCREASE 1998 481,830 _1,714,944 2,196,774 2,166,545 30,229- 30,229 1999 976,320 1,424,325 2,400,645 2,166,545 234,-100 203,871 2000 1,529,688 1,123,396 2,653,084 2,166,545 486,539 252,439 2001 2,112,076 852,732 2,964,808 2,166,545 798,263 311,724 2002 2,773,376 618,649 3,392,025 2,166,545 1,225,480 427,217 2003 3,445,252 354,636 3,799,888 2,166,545 1,633,343 407,863 2004 3,655,146 36,134 3,691,280 2,166,545 1,524,735 (108,608) 2005 3,830,290 8,523 3,838,813 2,166,545 1,672,268 147,533 2006 3,953,650 - 3,953,650 2,166,545 1,787,105 114,837 2007 4,020,090 - 4,020,090 2,166,545 1,853,545 66,440 2008 3,972,938 - 3,972,938 2,166,545 1,806,393 (47,152) 2009 3,837,876 - 3,837,876 2,166,545 1,671,331 (135,062) 2010 3,662,778 - 3,662,778 2,166,545 1,496,233 (175,098) 2011 3,490,340 - 3,490,340 2,166,545 1,323,795 (172,438) 2012 3,277,262 - 3,277,262 2,166,545 1,110,717 (213,078) 51,152,251 18,654,076 1,110,717 MEMOflANDUM To: School Board Deanna Gordon From: Diane Hyatt Date: October 5, 1998 Subject: Analysis of Early Retirement Plan I am providing you with my analysis of the early retirement plans in preparation for your Superintendent Budget Committee meeting on October 8, 1998. I have attempted to quantify the additional expenses that will be incurred in the new proposed plan. A brief explanation of these attachments follows: Attachment A graphically depicts the annual amount that will need to be budgeted for the projected current plan and the proposed plays. As shown on this graph all of the alternatives are in excess of the current budget. The two proposed plans are the most expensive for the first seven to ten years followed by a sharp drop in expenses and then a gradual increase in expenses. By the end of the fifteen year period the proposed plan and the current plan are almost back to the same point. Attachment B graphically depicts the cumulative amount that will be paid into each of these early retirement programs over the next fifteen years. The current budget falls far below the needs of-all of the plans. The projected current plans and the proposed 25-35- 35 plus bonus plan end up fairly close to each other after fifteen years. Attachment C shows the annual amount and the cumulative amount that are used in the charts on Attachments A and B. Attachment D is a two page analysis of the proposed 25-35-35 with bonus plan. The second page of this analysis shows the additional cost that will be incurred if the proposed plan is put in place. These costs are related to substitute costs to cover both sick days and the remainder of the school year if teachers retire under the three year option. The cost of the new employee that will be needed to monitor this present program and the cost of check dispersal, legal and actuarial costs. The cost for the trust administration is not included because it is assumed that this will be netted against the interest income that is owned by the trust. At this time I would estimate that this trust administation fee would be 1 % to 1.25% of the fund assets annually. Attachment E is a two page analysis of the proposed plan without the bonus. On the second page of this analysis the costs are identical to those under Attachment D. Attachment F is an analysis of the current plan. Based upon this analysis and the complexity of administering the new proposed early retirement plan I do not recommend proceeding with the new proposed plan. I look forward to discussing this analysis with you at your Superintendent's Budget Committee. Attachment Vl:'.FINANCECO,tiAMONCORRFS'~10-5-98. WPD Attachment A •~~+ 0 a C a N _~ n. ~+ C i f+ L W O O O O O O O O O O O O O O O O O O O O O O O O O O O l1~ O ~ O LCD O ~ O t.f) ~ d' M C'~ N N ~ ~ r M N O 00 ti Cfl M N M M LL7 N M 00 ~ N M C O t,C) ~ N N a N N C a. Q moo Ul ~11 ~ T T 0 m ~ N N ~ N ~ .~ ~ M ,~,.,, O ~ ~ Q M ~ C ~ ~ ~ N m ~ ~ N N N N Q L L Q U Ul a. 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O~COC101t7O~tl7e-Napertl7 V CA ~ .O ` ` M M CO CA N ~ er CD r Cn r Cp ap r O Q~ m C > N ~ 1~ N CEO r N '~ ~ lL7 ~ ~ lt7 lt7 CO r ~~~~r'- ~~r O O v v ~ r O O O r N M tt t17 CO f~ O O O r N V O Cn 0 0 0 0 0 0 0 0 0 0 r r r m ~~ N N N N N N N N N N N N N } 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OaOM~InInrrMO<ON O ~~O'~(O~M~(DMMr~r MMO~OOtttorOf~OO~ v~~~ c M c~ i c N c~ i t~ c~ i i~ v NOOf~OrNOOOO~tAMO r-~NOOIC)[f NOD O V (OMOO ~'C ~ NNOMI~OODO~~COOOOMO00 m ~ m Of~1~CO1~~~MODf~00p1~ODtfl ~ W ~ d'IAON tDM000NMN0~ Q ~w. ~OOOMC~I~CO~NOOOf~OM O rC7~'000OOOOO~aDaOaoO 1~ M r O M 0 OD 00 O~ M N CO to 0 0~ 00 M r CD M~ ~T N LC) N O ~ O M M r MOO r 0 In B O O M (p O N O O O N CO E N O CO th ~ CO I~ ~t ~AC~011')~tnlL~etNr000r w r N ~ In CD Cfl (O CO CD (O CD In O CD C NCpODNN~COOO~NO(ON ~+ 1~ CO (D O r r O ti r O O N to (D ~'' C ' r~YN000DMM~00CO1~~N H m m ~ L!)~rt0~1~~"~cOO~cri00 ~ O C C ~ ~ ~ ~ ~ ~ O 0 ~ ~ ~ ~ ~ O ^ O D I f 1~ .C ~ o ~ m a r' N N N N N N N N N N r ~ M N ri ~ N ~' e o o orno + + C ~ `o o C a o NMd'aoO ~ w \ C + O 00 N O In O ~ + O ~ O CO O N (~ ~ ~ ~t N O to t1y ~ ~ O ~ r r CV ~ ~ Q Y 0 ~ ~ O 7 o ~ C ~ nJ ~ a'. cD000)00~71~NNNOOOOIn ~ C ~... 00 = ~ t1') In to M 00 N N 00 (n O CO I~ M (D ' ' ~ Q m ~ O O Q» t[ ) ~ M tO C~ C0 r (p In aI ~ V~ N N of N r O r M In f~ OD 00 In O OO f~ !p r O ~t O I~ to ~ cr In 1~ O ~ CO (D tD t1') et M r O O 00 1~ (O (D In ~'- r r r N N N N r r r r r r 0 ~ ~~ N ~ N O ~ O p ~ 0 0 ~~ ~t c 0 c o O ~ ~ _ ~ ' NNOM1~00000(O OOMO . ~ 1~ f~ (p I~ r O ~j OD f!~ O O ~ O C} m ~ OONef (DMOOONMNO ~ et O O O M t0 f~ Cp ~t N 0 00 1~ O m~ ~-M~CD000000>rno000t0 Q m ~ ~ O O O r N M~ In Cp I~ OD O O r N O O O O O O O O O O O O r r r ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ r r N N N N N N N N N N N N N d C Attachment E Attachment F Teacher: 55 yrs. old (Top of Salary Scale) Salary Pa. Current Plan 30% gouts - 7 Year Plan Earnings Before Retirement Proposed Plan 20% Final Salary ' 42,851.00 12,855.30 8,570.20 VRS Payout N/A 20,964.72 20,964.72 SS Savings (Yrs. 2-7) ~ i N/A N/A 561.96 ', Totals ~ 42,851.00 33,820.02 30,096.88 (Loss) /Gain Per Yr. __ (3,723.14) Earnings Before Retirement Salary Payouts - 5 Year Plan Current Plan Proposed Plan 20% 28% I Final Salary ~ 42,851.00 8,570.20 11,998.28 VRS Payout ~ i N/A 20,964.72 20,964.72 '~ i SS Savings (Yrs. 2-5) N/A N/A i 734.29 I Totals ! ~ 42,851.00 29,534.92 33,697.29 , (Loss) /Gain Per Yr. 4,162.37 I Sala Pa outs - 3 Year Pla n i Earnings Current Plan Proposed Plan Before Retirement 20% 23.3% Final Salary 42,851.00 8,570.20 9,984.28 I VRS Payout N/A _ 20,964.72 20,964.72 SS Savings (Yrs. 2-3) i N/A N/A 509.20 Totals i 42,851.00 29,534.92 31,458.20 (Loss) /Gain Per Yr. 1,923.28 Administrator: 55 yrs. old (Top of Salary Scale) Ir Salary Pay Current Plan 30% Attachment F routs - 7 Year Plan Proposed Plan 20% Earnings Before Retirement Final Salary ~ 62,894.20 18,868.26 12,578.84 VRS Payout ~ N/A 32,700.48 32,700.48 I SS Savings (Yrs. 2-7) i N/A N/A , 824.81 Totals ~; 62,894.20 51,568.74 46,104.13 ' (Loss) /Gain Per Yr. (5,464.61), ~__ Sala Pa outs - 5 Year Plan j i I Earnings Current Plan Proposed Plan ~~ Before Retirement 20% 28% '~ Final Salary 62,894.20 12,578.84 I 17,610.38 VRS Payout i N/A 32,700.48 32,700.48 ~ SS Savings (Yrs. 2-5) ' N/A N/A 1,077.76 Totals ~ 62,894.20 45,279.32 51,388.61 i (Loss) /Gain Per Yr. 6,109.29 i Salary Payouts - 3 Year Plan Earnings Current Plan Proposed Plan j Before Retirement 20% 23.3% I Final Salary ~~~ i 62,894.20 12,578.84 14,654.35 VRS Payout ~ N/A 32,700.48 32,700.48 SS Savings (Yrs. 2-3) ~ N/A N/A 747.37 Totals ~ 62,894.20 45,279.32 48,102.20 (Loss) /Gain Per Yr. 2,822.88 j Attachment G Early Retirement Analysis -Revised Current Plan CURRENT EARLY INCREASE IN BUDGET PROJECTED CURRENT ANNUAL RETIREMENT INCREASE ANNUAL YEAR BENEFITS RETIREES COST BUDGET OVER 1997 INCREASE 1998 435,482 1,714,944 2,150,426 2,166,545 1999 896,048 ~ 1,424, 325 2, 320, 373 2,166, 545 2000 1,406,198 1,123, 396 2, 529, 594 2,166,545 2001 1,931,214 852,732 2,783,946 2,166,545 2002 2,425,944 618,649 3,044,593 2,166,545 2003 3,134,304 354,636 3,488,940 2,166,545 2004 3, 326, 788 36,134 3, 362, 922 2,166, 545 2005 3,485,376 8,523 3,493,899 2,166,545 2006 3,590,248 - 3,590,248 2,166,545 2007 3,673,004 - 3,673,004 2,166,545 2008 3,657,058 - 3,657,058 2,166,545 2009 3, 561,452 - 3, 561,452 2,166,545 2010 3,423,022 - 3,423,022 2,166,545 2011 3,275,892 - 3,275,892 2,166,545 2012 3,103,964 - 3,103,964 2,166,545 47,459,333 (16,119) (16,119) 153,828 169,947 363,049 209,221 617,401 254,352 878,048 260,647 1,322, 395 444,347 1,196,377 (126,018) 1, 327, 354 130, 977 1,423,703 96,349 1,506,459 82,756 1,490,513 (15,946) 1,394,907 (95,606) 1,256,477 (138,430) 1,109,347 (147,130) 937,419 (171,928) 14,961,158 937,419 J ' ROANQKE: COUNTY SCHOOLS Early Retirement Incentive Program II^ t CURRENT PLAN EVALUATION Employee age 55 retires with salary of: ' 35 000 $40,000 $45,000 $50,000 ' Receive 30% $10,500 $12,000 $13,500 $15,000 New Hire $28,150 $28,150 $28,150 $28,150 ' Total RCS cost after retirement $38,650 $40,150 $41,650 $43,150 First Year _ Loss/Savings $ 3,650 $ 150 $ 3,350 $ 6,850 A 200 day contract employee is required to work 20 days per year for 7 years Present Daily Rate Retirement Daily Rate $35,000/200 = $175 $35,000x30% _ $10,500/20 = $525 $40,000/200 = $200 $40,000x30% _ $12,000/20 = $600 $45,000/200 = $225 $45,000x30% _ $13,500/20 = $675 $50,000/200 = $250 $50,000x30% _ $15,000/20 = $750 Daily retirement pay with the current plan is 3 tunes pre-retirement pay! While it is true that this plan provides a source of substitute teachers, the cost of $525+ per day is over $500 in excess of current substitute pay. PROPOSED PLAN Retirement Daily Rate Calculation Compare to Current $35,000x20% _ $7,000/175 = $40.00 $40,000x20% _ $8,000/175 = $45.71 $45,000x20% _ $9,000/175 = $51.43 $50,000x20% _ $10,000/175 = $57.14 $525 $600 $675 $750 Guidelines for the Establishment of the New Early Retirement Program 1. The allocation to the Schools will be based on the same formula as always and will not be increased based upon increased demands of eazly retirement programs. 2. The Schools aze responsible for procuring, selecting, implementing, and monitoring the new early retirement program. This includes the formation of an Early Retirement Board that will monitor the program and the trust. 3 4 5. 6 7. The Schools will provide an analysis of the eazly retirement plan on an annual basis for inclusion in the County's Comprehensive Annual Report. The Schools aze responsible for procuring an actuarial report on the Trust at least every two years. The Trust will be maintained at such a level that the ratio of plan assets to annual benefit payments is 200% to 300%. All savings between the existing plan and the new plan will be reinvested into the trust until the ratio of plan assets to annual benefit payments has reached 300%. The Schools will provide the appropriate budget entries to transfer the "savings" from the school operating budget to the Trust Fund. M:\FINANCE\COMMON\SCHOOL\RETIREME. WPD 1 u 7 1 1 ~_ ACTION NO. ITEM NUMBER ©" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri127, 1999 AGENDA ITEM: Presentation of the Proposed Budget for FY 1999-00. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for the presentation of the County Administrator's proposed FY 1999-2000 budget in a work session format. This presentation of the proposed fiscal plan will permit Board comment in an informal setting. Over the last several months, budget work sessions with the Board have given staff the direction needed to substantially develop a fiscal plan that best addresses the priorities set by the Board of Supervisors during earlier planning sessions. Attached you will find information summarizing the proposed budget and detailed information outlining other significant issues reviewed during budget development. This information includes several items that require further Board discussion before a final budget can be determined. Board consensus of changes will be incorporated into the final budget with adoption and 1st Reading of the Appropriation Ordinance scheduled for May 11, 1999. The 2nd Reading is scheduled for May 27, 1999. Respectfully submitted, Brent Robe son Budget Manager Approve y, irn.•- Elmer C. Hodge County Administrator ~, ~' Approved Denied Received Referred To ACTION () Motion by: O (1 (1 O VOTE No Yes Abs Harrison _ _ Johnson _ _ _ McNamara _ _ Minnix Nickens _ _ _ ~~ • , Table of Contents FY1999-2000 1. Calendar 1-1 2. Summaries County Administrators Executive Summary 2-1 3. Expenditures Mid Year Expenditure Report (as of 12/31/98) 3-1 Potential Funding Issues FY1999-2000 3-5 Pie Chart - FY 1999-2000 General Government Expenditures 3-6 FY 1998-99 Adopted v. FY 1999-00 Proposed General Government Expenditures 3-7 Explanation of Changes in FY 1999-00 Budget 3-8 Detailed Budget -All Funds FY 1998-99 v. FY 1999-00 3-10 FY 1999-00 Contributions Requests 3-13 4. Revenues Mid Year Revenue Report (as of 12/31/98) 4-1 Pie Chart - FY 1999-00 General Government Revenues 4-2 FY 1998-99 Adopted v. FY 1999-00 Proposed General Government Revenues. 4-3 5. Funded Capital 6. Departmental Unfunded Budget Requests and Issues Public Safety Budget Team 6-1 Human Services Budget Team 6-3 Community Services Budget Team 6-5 Court/State Services Budget Team 6-7 Internal Services and Operations Budget Team 6-9 7. Personnel FY 1999-00 Positions Requested/Funded 7-1 8. School Budget 9. CIP CIP Draft Document 9-1 FY 2000-2004 Summary of Departmental CIP Requests 9-2 CIP Committee Prioritization of Projects 9-85 10. Debt Service 11. Fleet Replacement Authorized Vehicle Count 11-1 New/Replacement Vehicles Requested/Funded 11-2 M:\finance\budget\workses\toc.wpd April 23, 1999 T 12. Notes/Miscellaneous Comparative Graphs and Charts Per Capita Total Local Revenues (1998 APA Report) 12-1 Per Capita Total Local Expenditures (1998 APA Report) 12-2 Per Capita Expenditures on Education(1998 APA Report) 12-3 Per Capita Expenditures on Public Safety(1998 APA Report) 12-4 Average Teacher Salaries (Virginia Educational Disparities Report 1996-97) 12-5 Educational Spending Capacity and Local Effort (Virginia Educational Disparities 12-6 Report 1996-97) M:\finance\budget\workses\toc.wpd April 23, 1999 Proposed Budget Calendar As of Apri127, 1999 October -December • Annual update of departmental CIP requests • Budget Kickoff - Phase I Business Plans (Teams) • Governor releases proposed state budget • CIP submissions due to Budget Department January • Phase II Budget Kickoff- Investment Budgeting (1/13/99) • Targets distributed to departments • Business Plans Due (1/15/99) • CIP Draft completed • Preliminary revenue projections complete (1/22/99) • Revenue Team meets to discuss projections (1/28/99) • Investment Budgets Due (1/29/99) • Mid Year Revenue and Expenditure reports to BOS (1/30/99) ** February • CIP Work Session with Board of Supervisors (2/23/99) ** • Public Hearing: General Comment on the FY 1999-00 budget (2/23/99) ** • Public Hearing: Tax rates and tax assessments (2/23/99) ** • Functional Budget Team presentations (week of 2/22/99) March • Functional Budget Teams present to County Administrator (week of 3/8/99) • Board of Supervisors adopts tax rates (3/9/99) ** • Budget Work session: School & County revenue update. • Work session: Contributions to local human, cultural, and tourism service agencies** April • School Budget Due (4/1/99) • Work session: Volunteer Fire and Rescue Chiefs(4/13/99) ** • Work session: Budget Development (4/13/99) ** • Board Adopts School Budget (4/13/99) ** .... _ .- _ m • ~- County Admimstrator presents budget to Board (4127/99} ** µ~ - ~,~~Pnblic,Hearirig on1,Proposed Budget (4/27/99) .** - May •,~;gbar A pts FY;1~999 OQ Budget and CIP~~(S/1 U99) **.' • ~~qr~stReading of approprabon_orduiarice (5/I U99), *' «~., SeconcE Reading of apprapnatton,ordinance (5(27/99) ** Notes: ** Shading indicates dates in which Board of Supervisors involvement is needed. 1-1 County of Roanoke FY 1999-2000 Annual Fiscal Plan Executive Summary General Government Fund Revenue Estimates • Operating and Capital budgets developed within existing tax and fee rate structure. No tax rate increases. • Total revenues of $107,315,750 represents an increase of $4.2 million or 4.1 %. • Real estate revenues are projected to increase $2,055,000 or 4.4%. Half of this increase represents reassessment of existing property while new construction and economic development initiatives comprise the other half of the increase. • State funding increases total $1,242,891. Funding for law enforcement increased $800,000, Compensation Board reimbursements (Constitutional Officers and staff) increased $300,000, and Social Service programs increased $100,000. • Sales Tax revenues are projected to increase $325,000 or 5.6% due to continued economic growth and new business openings expected during the next fiscal year. Service Highlights and Enhancements Support for Education Increased debt service of $1,222,702 for initial school construction projects identified in Phase I of School Capital Construction Plan. Total Phase I cost is approximately $47 million. Allocated an additional $777,298 to the School Capital Construction Reserve. Balance in this reserve account will total $6,882,113. Increased transfer for School operations to $47,626,138. This represents a $1,300,415 increase. Also provided funding for CPMT increase of $75,000 and School Dental Insurance increase of $28,702. Economic Development Funding of $1,057,650 has been included for final payment of Glen Mary site. $100,000 has also been included for continued site development. Water and sewer is planned for the site during FY2000 and is included in the Utility Department's Capital Improvements Plan. Capital reserves of $1,000,000 have been tentatively earmarked for road construction and additional site development. Federal funds have been secured to begin design and construction of the Blue Ridge Parkway Interpretive Center near Explore Park. Roanoke has designated $30,000 in funding and in-kind contributions for this important project. Continued funding of $250,000 has been included for public/private partnership incentives for prospective economic development projects. 2-1 The Scenic Glen Mary Site Located in Roanoke County Public Safety Additional staffing for Fire and Rescue is planned. 4 additional Paramedic/Firefighter positions will be added to enhance coverage without increasing the County's overall personne count. The 4 positions will be added to Fire and Rescue by reduction of staff in other County departments through attrition. This reallocation will effectively increase Fire and Rescue resources by $152,446. Police Department funding has been increased by $120,000 to provide additional School Crossing Guards, additional fleet replacement, matching funds to leverage state grants, and increased SPCA fees. Other Enhancements Technology: $75,000 allocated to MIS for final systems upgrades (PayrolUPersonnel) for Y2K compliance. Parks and Recreation: $150,000 state access funds secured for south county park ~~ development. $304,035 in funding is currently available for development. ~-~~ Libraries: $40,000 allocated for additional enhancements to valley-wide automation efforts. Funding includes hardware and software upgrades. ~+ Employee Compensation Funding allocated for average 3.54% increase for County employees totals $1,125,720. Health insurance increases will be shared equally between the County and the employees. The County funded portion of the increase totals approximately $270,000. VRS rate increase of approximately 1 % totaled $318,000 for all County employees. 2-2 S ~ U . .., , ~ ~ ~ o N ~ ~ 0 ~\ x ~ ~ ~ 0 O C/1 ~j ~ a~ ~ ,\~ , ~ •~ U] ~ ~ N ~ ~ ~~ >, O _~~ O ''~ ~ o C/1 /~ l l O -:.. z '~ ~ , U ~--i ... '-+ ,--' ~ O ~ O ~ _ ;{ ` ~ a + ~C N o ~ .. W ~ ~ ~~ ~ O ~~ o ~ ~ ~ c O \ r~ •--, ~ +-, N ~ ~ ` ~ -.. ,hA ~ O y.. ~~ rl ~/ ~ v~ ~ ~ :~ o ~ ~ \ O ~ -~ ~ ~ ~ ~ ~ ° •~ ~ W c~ (s.~ ~~ ~ _ V y] /~ ~ ~ O ~ b ~ ~ r r r F"~ V ~ N ~ ~ ~ ~ o ~ Q O ~ •--~ cn ++ ~ c ~" ~ ~ ,.. O ~Q ~ oz ~, ~ 3-6 Y C ca O ~.. C O U O o R t U ~ ~ N N lQ ~ ~ L L V Q '~ VI L ~ ~ y +.+ d O O ~ Q ~ } x ~ N d m ~ W ~ C 01 ~ ~ ~ ~ ~ G ~ L as ~ ~ ~ L o, ~ ao ~ ~ ~ Q ~ m } ~ N L 7 d W 0 0 0 0 0 ~ o O~N00MM00 O ~ O Ch M ~ M ~ f~ O ~ ~- ~-- O 00 I` O ~t N O ~ 00~NM~~N C7A~~~1`MO ~ N ~ M M M ~ ~ ~ ~ O ~' ~ ~ M ~ O ti ~ ~- N ~ O I` M f~ d' f` ~ O ~ ti ti O ~~~ctM~O d'~t.C)OC~~O NCO NOa00 ~ O ~ ~ 00 M l!') O CO ~- l!~ ~ C10 f~ M ~ CO ~ O N ~ f~ 00 O ~ O ~ O ~~~I`OOOOM M CO to O ~ ~ O N O ~- O ti O Ef? ~ ~ C O ice.. O to O ~ +~ O .r co~ ~ V •Z N ~ ~ O N .~ ~ ~ ~ ~ ~ ~ c ~ CU ~ U ~ O ~ Q ¢ ~ ~ N ~ ~ ~ ~ c c ~ ~ ~ E E CCU-~i ~~ U2 \ \ \° \° \° \° \° \° \° \° \° 0 0 0 0 0 0 0 0 0 0 0 NNE ~QOMN~O O r- 000O~ o0NN0~~-- O ~ N •- N ~ ~ N~'O ~~NMO~ ' 00 o0lf')O ~~O~OoO ~ I` ti O M ~h I` cfl O tf') lf') tt~~0 0000~0~ 00 M~ M M I O N ~ N r r ~~ ~' N C~ O M 00 I` Q O M 0000 MMN~-OO I`MO O~f~00t,C) O H O O CO l1~ M C~ N CDMN MN~Of`r- I` f` CO 00 O M M M 00 r r f~ I` M O N O 00 M l!7 00 O f~ OHO NNNCOOC~ O O O N ti O~ O ~ ICAO Otl~I~NC~d' O N O ~ N~ C7) M r- M O~ CO M N 00 I` M r- e- CD CO d' O O C (6 t ~ U ~ U ~ ~U ~ (V ~ cn U to C C '~ ~ ~ c cn c ~ ca ca a~~L~ ~ ~ ~ ~ c Cn ~ ~ 0 Z ~ N U O ~ U O ~ ~ ~ ~ otS ~ ~ N U ~ fl ~ ~ . Q~ f C s ~ n cn U ~ N O O ~ O ` N +r 0 0 U U ~ ~ ~ 0 N ~ ~ ~cnv~ Q O UO L O O O O O r 0 O O O O U C N O) c c O m M0 W O ti O CA CO 0 N M N N t~ M N O r 6R C c L O ca C ~a Q H 3-7 I N T E R MEMO O F F I C E To: Board of Supervisors From: Elmer Hodge Subject: Proposed Budget -Significant Departmental Changes Date: April 27, 1999 Explanations for significant changes in proposed FY1999-2000 departmental budgets from FY1998-1999 departmental budgets are listed below. Increases consistent with each department include salary increases. in the current year, health insurance increases (based on actual coverages per employee, and VRS rate increases. General Administration Community Relations increased 13.4% due to increased contributions to RVTV of $19,092 for the County's share of their operating budget. Economic Development increased 8.2%due to additional funding provided for the Regional Partnership and the CVB of $46,766 if you wish to fund these agencies at a higher level.. Constitutional Officers Sherifl''s Office increased 6.2% due to the provision of funds for an anticipated matching of state funds for 2 emergency positions provided by the Comp Board. Management Services Finance increased 6.0% due to increased funding for the audit engagement and Flex Benefit administration totaling $4,400. Public Safety Police Department increased 6.3% due to increased funding of Crossing Guards of $30,200, matching funds of $15,000 for DCJS grants, additional fleet replacement funds of $66,000 and SPCA fee increases of $8,000. Fire and Rescue showed a net decrease of -0.6% due to the transfer of elcectricity, heating and water costs (budget) of $90,500 to General Services. General Services will maintain utility budgets for most County departments. 3-8 Board of Supervisors Page 2 Apri127, 1999 Community Services General Services increased 19% due to the transfer of administrative personnel from Communications to the Administration cost center. Community Development decreased by -4.4% due to expenditure savings of $235,000 from leachate hauling. The completed sewer line will eliminate all but a $15,000 maintenance budget for this item. Building Maintenance increased by 9.9% due to the transfer of $90,500 of utility funds from Fire and Rescue and $30,000 additional funding of maintenance and custodial costs of additional office space. Human Services Libraries increased 9.3% due to $44,024 additional for the RAL Coordinator approved by the Boazd. In addition, state aid for books increased $20,000 and contractual increases for hazdwaze/softwaze upgrades of the valley-wide automation totaled $40,000. Non-Departmental Employee Benefits increased 26.6% primarily due to the increases in health insurance, termination pay and employee raises. Increases in Internal Services Charges primarily represent increased MIS costs. Approximately $80,000 was included for maintenance and support of the payroll/personnel system and network upgrades. Transfers Transfer to Capital decreased by -20.6% was the result of Capital additions and subtractions. $1,222,000 was reallocated to Debt Service for Schools and $500,000 was reduced for the PayrolUPersonnel system. The addition was the provision of $1,057,650 for the final Glen Mary payment.. Transfer to the Garage increased 15.2% to allow for increased maintenance needs of the fleet. Water and Sewer Funds Water and Sewer increases of approximately 21% aze primarily due to the budgeting of reserves for planned construction related to the completion of water transmission lines and repair and replacement projects. 3-9 County of Roanoke Adopted 1998-99 and Proposed 1999-00 Expenditure Budget Adopted Proposed $ FY98-99 FY99-00 Change Change General Government General Administration Board of Supervisors ~ 245,310 247,047 1,737 0.7% Board of Equalization 10,765 10,765 County Administrator 196,538 201,023 4,485 2.3% Community Relations 150,987 171,207 20,220 13.4% Assistant County Administrators Management Services 100,949 109,009 8,060 8.0% Human Services 142,878 147,856 4,978 3.5% Human Resources 388,821 409,635 20,814 5.4% County Attorney 335,989 354,623 18,634 5.5% Economic Development 745,127 806,080 60,953 8.2% Total General Administration 2,317,364 2,457,245 139,881 6.0% Constitutional Officers Treasurer 573,344 603,945 30,601 5.3% Commonwealth Attomey Administration 527,750 554,708 26,958 5.1 Victim /Witness Grant 30,941 30,665 (276) -0.9% Commissioner of the Revenue 591,508 625,120 33,612 5.7% Clerk of the Circuit Court 739,820 762,175 22,355 3.0% Sheriffs Office 1,167,909 1,240,636 72,727 6.2% Care and Confinement 3,017,688 3,127,288 109,600 3.6% Total Constitutional Officers 6,648,960 6,944,537 295,577 4.4% Judicial Administration Circuit Court 132,268 133,068 800 0.6% General District Court 40,478 40,478 Magistrate 1,255 1,655 400 31.9% J & DR Court 10,429 10,429 Court Service Unit 332,385 332,385 Total Judicial Administration 516,815 518,015 1,200 0.2% Management Services Real Estate Assessments 712,030 733,613 21,583 3.0% Finance 714,653 757,423 42,770 6.0% Public Transportation 105,200 105,200 Management and Budget 128,776 132,689 3,913 3.0% Procurement Services 310,795 316,870 6,075 2.0% Total Management Services 1,971,454 2,045,795 74,341 3.8% 3-10 t County of Roanoke Adopted 1998-99 and Proposed 1999-00 Expenditure Budget Public Safety Police Department Fire and Rescue Adopted 5,960,435 4,629,523 10,589,958 Proposed 6,336,871 4,600,508 10,937,379 6.3% -0.6% Total Public Safety Community Services General Services Solid Waste Community Development Development Services Building Maintenance Total Community Services Human Services Parks Grounds Maintenance Recreation Programs Public Health Social Services Contributions Social Service Agencies Human Service Agencies Cultural Agencies Library Extension and Continuing Education Elections Total Human Services Non-Departmental Employee Benefits Internal Service Charges Miscellaneous Total Non-Departmental Transfers to Other Funds Transfer to Debt-County & Schools Transfer to Capital Transfer to Schools Transfer to Schools Dental Insurance Transfer to Internal Services Transfer to CPMT-County Transfer to CPMT-Schools Transfer to Garage II Transfer to Youth Haven II Total Transfers to Other Funds Unappropriated Balance Board Contingency Total Unappropriated Balance Total General Government 322,026 3,087,301 3,057,644 82, 748 1,234,564 7,784,283 376,436 (29,015) 347,421 3.3% 383,084 3,371,442 2,922,476 84,266 1,356,506 8,117, 774 61,058 284,141 (135,168} 1,518 121,942 333,491 19.0% 9.2% -4.4% 1.8% 9.9% 4.3% 1,376,236 1,418,294 42,058 3.1 1,408,222 1,449,413 41,191 2.9% 420,333 435,563 15,230 3.6% 3,972,532 4,069,643 97,111 2.4% 126,832 95,910 244,661 1,716,979 79,720 188, 750 9,630,175 1,395,000 1,629,612 590,000 3,614,612 6,610,228 3,209,130 46,325,723 257,025 892,468 301,500 487,500 1,055,037 50,000 59,188,611 100,000 100, 000 126,832 95,910 244,661 1,875,938 83,490 200,671 10,000,415 1,760,782 1,731,366 620,000 4,112,148 7,830,083 2,546,925 47,626,138 315,727 893,911 316,500 562,500 1,215,658 50,000 61,357,442 100,000 100,000 158,959 3,770 11,921 370,240 365,782 101,754 30,000 497,536 1,219,855 (662,205) 1,300,415 58,702 1,443 15,000 75,000 160,621 2,168,831 102,362,232 106,590,750 4,228,518 9.3% 4.7% 6.3% 3.8% 26.2% 6.2% 5.1 13.8% 18.5% -20.6% 2.8% 22.8% 0.2% 5.0% 15.4% 15.2% 3.7% 4.1% 3-11 County of Roanoke Adopted 1998-99 and Proposed 1999-00 Expenditure Budget Youth Haven II Comprehensive Services Law Library E-911 Maintenance Recreation Fee Classes Internal Services Management Information Systems Communications Total Internal Services County Garage Total General Fund , Debt Fund General Fund Obligations School Fund Obligations Total Debt Fund Capital Fund Internal Service Fund-Risk Management Water Fund Water Operations Water Repair and Replacement Water Bond Construction Fund Water Surplus Revenue Fund Water Surplus Fund Total Water Fund Sewer Fund Sewer Operations Sewer Surplus Revenues Sewer Repair and Replacement Total Sewer Fund Adopted 442,655 1,707,917 41,980 725,000 719,629 1,338,878 573,951 1,912,829 1,055,037 108,967,279 4,551,100 5,322,122 9,873,222 3,714,130 892,468 10,211,129 777,260 2,604,410 425,553 14,018,352 5,429,636 5,314,779 380,000 11,124,415 Proposed 447,468 1,797,917 38,095 725,000 848,102 1,482,344 564,657 2,047,001 1,215,658 113,709,991 4,813 90,000 {3,885) 128,473 143,466 {9,294) 134,172 160,621 4, 742, 712 Grand Total All Funds 4,367,128 6,386,316 10,753,444 2,546,925 893,911 10,643,488 1,439,000 850,000 3,741,060 418,872 17,092,420 5,536,299 7,574,475 380,000 13,490,774 (183,972) 1,064,194 880,222 { 1,167,205 ) 1,443 432,359 661,740 850,000 1,136,650 (6,681) 1.1% 5.3% -9.3% 17.9% 10.7% -1.6% 7.0% 15.2% 4.4% -4.0% 20.0% 8.9% -31.4% 0.2% 21.3% 4.2% 85.1 43.6% -1.6% 21.9% 106,663 2.0% 2,259,696 42.5% 2,366,359 148,589,866 158,487,465 9,897,599 6.7% 3-12 County of Roanoke Board of Supervisors Contributions to Local Service Agencies FY 1999-2000 Requests FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 Actual Budget Request Adopted Human Service Aaencies Adult Care Center of the Roanoke Valley $10 000 $10 000 $12 480 AssoC~abon for Retarded Citizens (ARC) 10 000 10 000 15 000 Bethany Hall 500 500 20 500 Big Brothers and Big Sisters of Roanoke Valley 2.500 3 oao s snn oraaiey rree ~arnc 6 500 6 500 6 500 Child Abuse Prevention Council of Roanoke Valley 3 500 3 500 3 500 Child Health Investment Partnership (CHIP) 16 660 16 660 21 600 Conflict Resolution Center, Inc. 0 0 5,000 Council of Community Services-Info and Referral Center 3 000 3 000 7844 Court Appointed Special Advocate (CASA) 2 000 2 000 2 500 Family Service of the Roanoke Valley 4,000 4 000 7 000 Fifth District Employment S Training Consortium 3,500 3 500 _ 28 817 Smith Mountain Lake 4H Camp 2 500 2 000 2 500 Goodwill Industnes Tinker Mountain 5,000 5,000 14,000 Habitat for Humanity 0 0 1 000 League of Older Americans (LOA) 13 750 13 750 22 965 Literacy Volunteers of America-Roanoke Valley 1 000 1 000 1 000 The National Conference for Community and Justice 0 0 500 National Multiple Sclerosis Society 0 0 1 000 On Our Own of Roanoke Valley, Inc. 0 0 250 Roanoke Area Ministries 2,000 2,000 2,500 Roanoke Regional Housing Network 0 0 1,000 Roanoke Valley Drug and Alcohol Abuse Council 1,000 1.000 2.000 Western Virginia Emergency Medical Services Subtotal Human Service Agencies V V I/,OUO $95,910 $95,910 $224,564 $0 Health and Social Service Aaencies Blue Ridge Community Services $79,332 $79,332 $111,786 TAP 30,000 30,000 33,504 TAP-Transitional Living Center 17,500 20,000 20,741 Subtotal Health and Social Service Agencies $126,832 $129,332 $166,031 $0 Guttural Enrichment and Tourism Aaencies NCAA Football /Basketball Championships $4.500 $4,000 $4,500 Art Museum of Westem Virginia 2 000 2 000 10 000 ARS Council of the Blue Ridge 3 000 3 000 3 500 Center in the Square Operating 50 000 50,000 60,000 txpiore t i ne rcrver rounoauon) 160 000 170 000 225 000 The Jefferson Center Foundation (50,000/yr. For 5 yrs.) 0 0 50 000 Julian Stanley Wise Museum 25 000 25 000 35 000 Milt Mountain Theatre 8,500 8,500 10,000 Mill Mountain Zoo: Operating _ 8,000 8.000 12.000 Ms. Virginia Senior Citizen Pageant 100 0 Miss Virginia Pageant 500 500 500 National D-Day Memorial Foundation($25,000/year for 10 years) 10 000 10 000 25 000 Opera Roanoke 0 0 1 000 OUTLOOK Downtown Roanoke 1,000 0 Roanoke Symphony 7,500 7,500 10,000 Roanoke Valley Greenways Coordinator $10 800 $10 800 $11 100 Roanoke Valley History Museum 7,500 7,500 10,000 4!20/99 3-13 County of Roanoke Board of Supervisors Contributions to Local Service Agencies FY 1999-2000 Requests FY 1997-98 FY 1998-99 FY 1999-00 FY 1999-00 Salem/Roanoke County Chamber of Commerce 6,000 6,000 6 000 Capital 0 0 25,000 Roanoke Valley Sister Cities 3,000 3 000 3 000 Vinton Chamber of Commerce 100 500 500 Virginia Amateur Sports . 35,000 40 000 45 000 Virgirna Association of.Counties 13,940 13 940 13 872 Dues and Per Capita Allocations Blue Ridge Soil and Conservation District $1,250 $1 250 $1 500 Convention and Visitors Bureau -Operating 107,500 107 500 165 000 Economic Development Partnership 107,500 107 500 130 883 Fifth Planning District Commission 29,654 29 654 29 614 National Association of Counties 1,557 1,557 1,557 National Civic League 200 0 0 Roanoke Regional Chamber of Commerce 2,500 2 500 2 500 Virginia Municipal League Subtotal Dues and Per Capita A/locatlons 16,806 1 Grand Total All BOS ConVibutions $325,007 $330,207 $447,266 50 $941,857 $956,609 51,459,861 50 NOTE: These requests will be addressed by the Board of Supervisors on or after the April 27th Board Meeting. 4/20!99 3-14 ymton uogwooo resavai 500 1 000 1 000 Western Virginia Land Trust 0 5,000 5,000 Subtotal Cultural Enrichment and Tourism Agencies $394,108 $401,160 $622,000 50 k H ~ ~ F, ~ 0 o ~ a~ O U a M . .~ ti ~ ~ ~ -" ~ ~ ~ ~ ~ ~ U ~ ~ Q ~ ~ -d ~ 4~ O w N O N ~ ~ ~ ~ ~ ~ ~ O~ ~ O ~ ~ ~ ~ ~ ~ o o ~" ° _ N ~-i O ~ O ^ l ~ ^~ ,~ U a „/ f-~ ~ ~ ~ 4~ ~ x ~ ~ ~ H U r~ ~ o v ' ~ ~ O H o 0 \ ~" ~ ~ H ~ ~ ~ ~, O ~ ~ y o N Uo ~ ~ ~ °r~ ~ N ~ ~ ~ .--. a 4-2 }^~ L ~ ~ p ~ O ~ ~ 0 ~ ~ ~ ~ ~ N O ~ ~ r ~ ~ ~ ~ ~ O ~ U 'p V L ,~ V o ~ L U ~ d N N R ~ d i L ~ V f. 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O .C to L •- N O O ~ ~aO~~mm~~2~U0a1L~U~~UtL ~ 4-3 O N O N N C O O O C .~ U O (a O H a~ C O O rn C •L 7 U a~ C O Z _o lf~ M N N O O O O _O d~? N M N N CO M N r c d C O t0 L d c m t0 O Q rn M O_ rn rn M N ~' (C N c a~ a> J x O Q co Y 3 Y O O a U C (0 c d d ~ o m o N d ~ W V a V! 9 c ~o E d a d t H d a 10 O N L V v a ~ 'Z r o N Imo/! C ~ c ~E co G7 U m a a~ N E y ~ C ~ C j C t•C O E C ~<0 y E°w3 ~ 10 p ~ C. d C O > ~ a°-'o ~ ~ 7 'a '~ c Q Q:. m 0 ~ v N a C ~o E m a d v .Z m fA H m t v ~o a N 7 a c co m lL L l0 m 3 c 0 E E 0 U a~ N 0 N O .' N U '" (9 ~~ 7 ~ N ~ ~ ~ C p o y E o 7 Ol C ~ ~ N N N~ 'Z N O N L ~ C ~ O N O N N` _ ~ f0 a o. a~ 3 c c 'm ~ = N~ N o ~ = n m O w ~ m •3 d ~ C~ L ~ f0 ~ O OJ - . c ~ N N cn a ~ . ` O o N - aJ .~ N f6 ,~O L c~ E S (0 (0 a > o m ~ E o. ~ p .E ui ~ ~ y o °~ ~ ?' m m c 7 O U d ~ U C'~ Y C ~ N Oj Q C y N.a 'p C C ~ a ~ c ~~ O ~? 'cam ' m 3 o am oc $T a a C ~ ~ U .>'+ Y N C~ =. y C O N , C N a O U ~ N p ~ 'C C C T~ +N~ f0 U N C f9 N~ O N m > m= cv 3 m w U o m Z p~ U ~o ~ =v N ~ m C «U >. 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O p oo ~ f U U N N to f0 d C C- Q O ~ ` d N o a Z cv m Z M`' U a 3 N w O y U U f9 f0 O J T N •"' a ~ f0 N ~ C no ~ U ~ fl. 0 ~ o ~ m _d c N 'c E UL m _ ~ N E N ~ n- U a _U N ~. N L y (4 N ~ Z •~ 6-1 Public Safety Additional Funding Requests FY1999-2000 Commonwealth's Attorney PC Replacement (1) M 2,231 2,231 Fire and Rescue Fire Analyst (1 position) 33,450 Replace mobile/portable radios (Type I) 289,500 Staffing for Station 3 Rescue (2 positions) E 74,669 397,619 Police Department Replace Traffic Unit's Radar Equipment M 4,920 Traffic Unit Motor Vehicle Replacement M 44,500 Traffic Unit Equipment Replacement M 25,020 Police Officers (12 positions include Operand C: E 780,633 Detective position (1) M 26,127 CALEA Reaccreditation M 5,410 Copier and Printed Forms M 10,500 CID PC Replacements (8 PC's) M 21,816 Mid-Size Sedan replacements for Detectives (7) M 129,999 Fund Operating costs of DCJS position M 2,037 Animal Control Truck M 22,456 Funding for Evidence Recovery Unit M 2,000 "Book-Em" Software E 5,097 Utility Bill Increases for New Firing Range E 1,500 Stinger Tire Deflation Devices (52) E 21,580 Replace Full Sized Patrol Vehicles (14) M 313,992 Operational Funds for Vice Detectives M 8,500 1,426,087 Sheriffs Department Court Bailiffs (6 positions including Oper and Cad M 208,698 Corrections Officers (7 positions including Oper; M 242,116 Portable Radios to Replace STX units (19) M 49,400 Mobile Radios to Replace old Motorola Units (8) M 12,640 Low Band Radios to provide increased coverage M 1,100 Heat Pump Replacement Contingency Fund E 37,800 Tactical Vests for Emergency Response Team (; M 18,480 570,234 Total Public Safety Team Additional Funding Requests 2,396,171 6-2 m N ~ N ~ ~ V N d ~ c~2, Z c ai ~ ~ m m aNi m ao~a!~ E "C H R RUN O ~ c ~ ~ m ~ 7 y . a m ~ ~ « yp H _ cNi3o co CAN p , uyrcmi~ V LL ~ ~ ~.'`° c ~ C G d d p Ol N C1 U ~c°1ima ~ O O) Y i0 _ . LL V t C O ~ ~ U ~'O y _ ~. c ~ L d ~ l + O C O Hl 7 v O w O d d Z U ' fn U ~' C O = O] C t c Z N U a T Q C ~ ~ W ~~ _ 3~ ~ mar ° ~ p E c ~ cc N O =p IC ~y N ~` a i ~ f0 >'_ F» N •~E Ec N '' E ~ a~ a . ~ E ° a ~ ~ °' 1° m O. _ rn ~ rn y O~ y N O ` O. N ~ N a i V U ° ~ ~ ` ~ a~ ~ n ~ am ~ `o a ~ c ~ N N > C U~ N a V T~ C V ~ C 7 0 p C O' ~ 'N' NN :~ O Q v cv Z W - : c :L a p :n U N v N `~ ~ N f0 N C O > .. H C N H ~ V u •- C O O E c9 f9 L N V a C C ~° Q N ~ L N G~ C ~ o Z c ~ ° c " a E c ° fAN °c a ~ m ~' L'm o~ Z E ~ ~° ~° m - ' ~° axi °~ o a co N ° a m m m N c E y n ~ a~ aai y •N m a~ m ~ g o > ` y Q ~ E C l9 i ~ a N N c y ~ c ~ U f0 U J N ~ C >. '~ _ E rn.~ w y 0 o N ~~ 3 C ~ w r ~ ~ • p 0 o~ ~ oo °rn dmy ° 5 ca C O p C p C ~ O pb O N j N O N O C O) t/: m 3 N c ~~ c c p C N y m N ~ C o am m ° Y~ ~ m a~ -o ~ ~ ° a ° c ,o ~ ° ~ a ~ y o f c a~ o ~ c U o m E ', ~ o. ~ v o - ~~ m e ° v o ,~ ~ m c a c a~ a C ~ m ~ ~ c o ~ o •m O U m f0 C V C L y fO Z = Na w° _ •~ U~U U c~ i U i i ~ LL In (n > W c ;~ N U N O ~ N U d (0 ~ d (~ N ~ N (n O O) ~ y L C O. N i a U C .~ ~ O ~ r ~ N ~ =p N N ~ oScm ~ U _>~ _ ~ ~ N C C pmt J a uvim a"i ~' m• O ca°E~ aai E :° rca ~ 5 Q:r A N N > ~ a n N .C rn . C O ~ O) \ N O~ N N O N ~ a 0 0 0 C U ~ o fD O N C ~p j ~ ~ ~ N ~ ~ ~' E E E ~ E N N N c v = N p N °- ° i C '-' ~~ O~ •f0 N u N N N . • 3 U U C Q c m ;~ vOi ;~ c ~ c N 7 N N iv d N C ~ y L_ f0 r ~ O = d N ~ N ~ O Q ~ _a N _C O a a Z ~ ~ N O C N C/) ~ Q U 3 ° ~ N ~ C d O c O O C a~ E o_ o af°i _U v °' aNi c O °' N O O E g . •3 •- ~~~ U N (` ~ O V p) N W v ~ O C N~ m ~ c ? ~ a rn 6-3 Human Services Team Additional Funding Requests FY1999-2000 ~jy- ~~'~ ~ y~`Is, `vhy,~.t a ,5 ~~. FRi78l7~ r' r ~ ~ r ~`-~ "~ t ,^'~, "~ ~ r .Maintairi,oF =~~` ~@pt e ~_ ~4. igclditronaI Reguest~'~ ~ryew srva~~'.~~Gas ~ ~Tota( {' »° ~;,. ~ , . ~• , ~ .. `max -- -~,„- Elections No Additional Requests Health Department No Additional Requests Libraries Research and Circulatic Personnel -Part Time M 22,052 Library Books M 52,000 Digital Display Projector M 6,250 80,302 Parks & Recreation Recreation Programs Camp Roanoke -Personnel N 14,076 Camp Roanoke -Operating N 23,288 Camp Roanoke -Capital N 167,000 Camp Roanoke -DARE Camp E 14,996 Therapeutics - PT Staff Rate Increas M 2,002 Therapeutics -Children's Year Rourn N 11,894 Grounds Maintenance Pickup, 4X4, 1/2 ton (4) M 69,520 Pickup, 4X4, 3/4 ton (1) M 22,456 Walk Behind mower - 52" M 9,000 Equipment Trailer, 5 ton M 5,000 Equipment Trailer Drop Down Gate M 3,409 Motorized Self Traveling Water Whey M 4,500 Walk Behind Aerator M 4,500 3 Point Hitch Aerator M 3,200 3 Point Hitch Disc M 1,600 3 Point Hitch Utility Blade M 1,200 Portable SK Generator M 1,500 359,141 Social Services No Addbacks Youth Haven II No Addbacks Total Human Services Additional Funding Request 439 6-4 f+ W IQ~ O V O N } ~ ~ _~ C V N d d C ~ ~,,; C ~ ~0.. C O ~ r ~ O C C O y ~ w d O H d . a i ~ O = R 'C C C d L O ~ y C ~ W ~ G ~ R ~ ~ Q N +~ ~ ~ ~ L ~ V C V O C ` v GS V t d ~ d = ~ C R p)~ O W V ~ m y'N ~ G ~ H r ` wr ° m - L LL p !0 ~ N ~ J ~ ~ O Y O O ~.,. ~ v d -c* ~z vi " R d V C wN W N N ~~ d w N C d W N N m N ~ Q L c ~ m d C9 y v ~ . m o ~ C O O y W d ~~ ~ ~ rn 0 0, C ~ o a ~ ~ ~ ~ ° ~ a~ rn ~ •` ~ ~ ~ ~ i c 3 ~ ~ ~ `~ `m a~ ~ a o ~ ~~~ ~ y o m ~ 3 ~ U s ~ • 3 ~ w o a. ~ a~ ~~ ~ ~ N 'c>a 3 ~ ~ 3 m ~ m o ~ ~ ~ ~ ~ ~ o ~ • fd 0 ~ 0 0 ... ~ N fB ~ O f0 c ~ ~ C ~ C i E O ~ ~ >~ ~ m~ • ~ o .o m o 3 3 Y o ~ ~ o Z~ a i a w ~ `~ ~ 3 a~0i Z ~ m` o a c c ~ ~ 3 ~ .S ~ o ° : ~ o_ ~ 3 2 a~ ~ ~ c V . ~ N ~ ~ U a ~° ~~ ° '~ a i c ~ 3 L O o C ~~ C N O •p •~ j N >, Y C O ~ ~ f0 U L O ~ ~ O O = C N ~ U O 3 L N L N U O ~ ~ ° F- _ O ~ ~ m ~ E ~ >' C • ~ ~ C O ~ v o fA ~ c . v c0 o O O . . . •~ L.. C~ O N~ 3 d. O _ ~ ~ O O >, '~ N L~ C O ~ ' O C 0 y ~ N O C U N~ . ~ ~ >~ O N . ~ ~ 3 0 ~ O '~ ~ a o ~ ~ m -o ~ c m ~~ m e y o a c t aL N~ ~ N O Y N p U O~ U~ X N 0 0~ 7 L _ O U ~ ..`.. ~ ~ U (0 +~ ~ ~ L Q N ~ ~ U W c 9 ~ : O U ~ O C ~ `~ ~E° U U~~ L o `~ ~~ o ~ y o m o_ -v ~ o ~~ ~ i N ~ Q O ~ ~ U rn ` ~ U ~ cn ~ ~ ~ N O O _O w` m O O ~ O ~, ~ •N ~ O O C O C - U Q U N ~~ p 0~ > O O ~ O N D_ .~ U C N~ p ~ ~a rn ~ .S .L `o ~ >, a `o ~ C .o O O V a ~p ~ '~ U "- O Y p 0 _~ a. ~ O O~ ~ a .O C p 0 0 3 f/1 ~ ~ LO C a O C O ~ > ~ > • ~ ~ Q ~ O ~ w d ~ 'v a L b w ~ ~ C N O _ ~+ C C O ~ __ c~ ~ ~ Y U c 0 ~ U ~~ ~ Uj o o a a~i O ON ~~ OCR w~ ~ C ~ E d O O E 7 0 0 p O ` C p . c0 V CV • ~.. Q' °" ~ ~ „ ,~ ~ ' ~ U y ° C c ~. ~ ~ ~ = ~ f9 U t0 f6 ~ ~ .C N ~ U N ~ ~° 0 3 0 ~ a~ rn~ p o •~ ~ ~ a? •~ E N a •c p .~ ~ d~ U rn ~ ~~ Z y C ~~ Q C N Q 6-5 Community Services Team Additional Funding Requests FY1999-2000 ~,~~ ~ At ` ~ ' !~ h'-2 '~~~~y~ 1 ~ ~z` z ; F!]j1811CB„ i 1'~~`~- ~ ~~~ t t ~ ~ , ~~~ .~ ~r~+' ~c Malnterrr, or ~ ~ _'' D - ~~ -. '*~, ~ tip` ;~ ~~~.r-. ~, ~~ ~i~ ~, .F.,-•. ~c yi.~~ +..,.(~` / ~s ~s: ;~ =De" ~ Additional Regue"sf -~}~r':Ne~ ;v * ~~~Cos ~ ota! - ,~_ Community Development: Planning Vehicle Replacement -Sedans (2) M 34,000 Inspections Vehicle Replacement -Inspections (~ M 140,000 174,000 Economic Development No Additional Requests IRE Assessments Printers (5) Copier Vehicle Replacement -Sedans (3) E 2,500 M 2,095 M 37,500 42,095 ISolid Waste Trash Carts - 2,000 M 93,000 One-armed Bandit Replacements (3; M 495,000 588,000 Utility-Water & Sewer No Additional Requests Total Community Services Addback Requests 804,095 ~ 6-6 y d c y o p O N N y _ N N m q ~ x 4 4 N a y y d OIL `~ ~ N C ~? 'C ~ C C ~ Y N J~ d '- O' ~ayi ~~~ ~3 ~~o ~= a~a m~ o °~ c °m z~~ z°E a~ac U d ~ lp d L_ ~ ` J _ y LL ~ N C d C 7 C d a y N ~ o d~ c E a; c U m ~ ry N a y o n m V p N G d O' C N d _ O y y y L p C y w~cc UEo$' U ~~U' <S .y E N S f- m co ~ a C p y C ly0 0 ~ f9 CO « y f0 >. O C1 U N C y _p ~ p p N Ol y N C C N Ol O f9 f0 ~ >, y 3_ w>> ~ p ~p a c E m n p y p~ y_ N O ~ 9 a y > T C ~ o ~p f0 ~ryp T N U ~ a V C C N N v V " 'C a p O O y C ~y N N C C N y f7 .X N C E C 7 f0u Na a~~N O~ O N a _:o mom; ~~o.E o~ m EO1o c°,°'~ o~ o00 U U C a t o, V a a m e° `-° n a n o ~~ c ~" o d c`o J $ ; c$ ~~ e a rn g~ o ~ y~ c c~ 3$ N ~ Ua~ ~~'> dc~ Y~co S ~ o moo Lod xn>> ~aEo NArn~ SUE °7L od`-' ~aU :LEoo -mvE a!i+cno~ O~v ~3 ;-~3~0 G ~ a ~ c_ d a ~ c 7 ~+ C C d O 'y !p d N H ~ n ~ M O W C C C ~ 'N O .- d q 70 V O M a A L H~o.= .~ °o C AE3 N ~ o ~ ~~ a E << ~' OdLw ~ U ~ ~ m O O. >~ () U ~ O Z O N C = r c t4 ~ m w m +~+ c y Y ~ V r U c _ d d a :> d ~Y d v C U N L ~ N ~ f9 ~ p Y d ;y 19'3 ~ N ~ U IO N H C L vi N C d .Q y J J f0 > ~ •~ U N ~ O $ V °~' d co o ~, m N O Y E ' m y y E ~a=ai ` r o m O y p O U y~ y C N r ~ L > w O O _ W O!3 3 t0 U ~ S U O C a o v ayia ¢ ~ ~ ~~~E 'y y ~ f0 N O ~'~~~' m n oar E E . . of E oo> c t0 E v % tp p y L N d N J y V L_ : H$~ C ~~ ~c ?a; '; L O O N N ~ N d C C 3 C C ,d ~ - 0 > ~ °' c ai ' c o~= E 3$ ~ ~ d o E c ~ E ~~ g U N ~ ~ ~ a i c U U M N d j U y a y to N ~ d d ~ ~ O C ~ ~ ~ ~ p .J N p O ~~ ? Q~ y L ~ p L A C a p i N N V V td j~ c N ~co wn 0~ a a Q v d H d ao J N O v iL N d (0 N pT O E o• O g~ 0 a > ~ d ° C H c U eox W C "- m N x V C m cn O O r, y n L :: ' _ ~ L N L O N u a y> N ~ C` C O ry ~U aEic°~m ~ ~ 'c-EEtO o y`~° E a m N G p C , , J o b. o y a ~ a s ~ N o C .. . O) C d d a a y C~ ( ' C ~ N ~ V h ; C a t7 C N t9 ~ '~ fp f0 0 y C rn _ y ~~ u u~ w L E A °= E C n m oo ~ > C - U C ~ C N N L N O N V N C p N ` a C w J. C p~ O O :~ . N a O' y =' t/1 -_ N N f~0 3 N ~ Cpo y = G U 3 oz m ~~ ` 01 d ya ~c' U O ?: c 3A J d vice Q= .4r d~ a~~ °oi;C~ y ~ m rn H ono 5 ~. ~ ~~ may c==o.y ca 44 ~ ' n y N O U C N ~Y 0) ~. l0 ~~ C C O V ~ y ~ ~ C l0 p J ... C O~ d p N ~ nL d d f0 ~ ~ ~ ~ ~ ~ N U C ~ C ~ a _ ~ t7 N ~ L N U a C C U) y c0 y d d = 7 y O) y ; C V fp y C N N c0 >~ N t9 N N d O .L...y N N 4 C V O E~co'v~ °c ~~$m N d bl y m E y° n r E ~~ y y a~ y d a ~ c ~~ a a~'~ac ym me y y o H ~~ z Z ~>-'' E N OJ U~ V J ~ N C J C E~ tOaS'a~ig 5~ m E ~ 6-7 Courts/State Agencies Additional Funding Requests FY1999-2000 ;, ,,, i ~ I .,; s~ ~ ~~4 y- ~,~~p ~ 14f81nfaln ~. 7 'DB ~ ~, s~ {~`~~ , -~~ti.~`eos p :Total -_ - _..- ..- _,~z Circuit Court Law Clerk Clerk of Circuit Court No Additional Requests Court Service Unit No Additional Requests Extension & Cont. Education No Additional Requests General District Court New Position -Operating New Position -Capital J & DR Court Copier Rental Desk/Chair - PT Law Library No Additional Requests Magistrate No Additional Requests N 50,534 50,534 N 800 N 4,500 5,300 M 1,500 N 2,050 3,550 59,384 ~ 6-8 H d M~ W a O N N Oo ;~ O ~ O ` N ~~ C N .~ d L •+ ~i m v . ~ N d O ~ ~ w C C V w « A ~ ~ E ~ U V T C C C ~ o ~ E E w w E E N v C U V ui O d m ~ ~ d ~ F d A > ~ N N V ~ d ~ ~ O A m d _ ~ ~~ C W m O p ° E C ~~ E ~ • O1 E ~ « a a°mc~~ o E3~~`9 U ~ °' m d ° ° v a a .. a•Z ~ E ~ ~ ~ . ~ O C ~ `-` a10i 41 l0 d C ? ? ~ U w N V c °1 E ~ ~ = y O Y N N ~ m U N d N ~' u. ~ C E •~ o a V ~ d D C C ~a O V ~ c R C LL O U O C n E O ~ N .~ 'j w O ~~ ~O >o c ~ ~ ^°_ N ' >. 0 ~ 0 ~ ~ E rn c o ~ ~ cn t ~ c y~ U 07 E ~c ~ W a> m o J c~ ~U E N c N ?`~ ~ U ~ l+-- S O ~, ~o o ~' c n y >, c m m n ~ ~ G7 O ~ 7 cC C O p y N O N E 'o ~ _c m Y uoi ~-' O N 7 O E d y N 0 o" H°SrEc~~ ` f0 N 7 C N~ to 7 O Q' L `~ ~ ~ w ~ nU ~ ~ c u1 c ~ >' c E o O N a~ C O N ~ C ~ ~ O > L L N ~~ .5c -~ a~yo t 7 C O ~ a C C U N O N~ m •E ~ C N t 4 c ~ ~ o a •U N N U O N N C N C N O O C N O N •O) O~ ~~ N N E L L Q ~ ~ co ~ ~ ~ O a .3 N C C O ~ ~ O ~ U N U ~ C N c U C E 7 O ~ O N •m a° C C) N ~ N E m (O m E ` c aci .~ m ~ ~ oU ~ L c a~ o U i o a ~ ~ a ~ a i m~~ ~ w s v~ C O c E Y U ~° ~ N O E ` N . `° E O) vo N U -- ~N ~ Nm~. a N ~ C C O. n N D. U C N N N ~ 0 0 m~ aNi H aci E E~ m~ c o~ w y rnC I- c ~` m a m m U N U~ n ~ a V N 'O E ~' 7 ;n a~i ~° v ;~ ;L o w E y `m 7 M A d F O E E~ 4 V d ~_ ~ a e ~ U C7 N C _ N _ n ~ '~ 0 0 47 O ~ O 3 4/ m m d = = U~ c n of ~¢ ~ Y rn ~ y ~ c ~ c O c0 y >Y> ~~p 7 N C f9 ? Q C ~~ ~~ T N U w 7 C • T O) C ~ ~ E ~ m a O O m ~ m y V~ "' ~ O O~ O L O L d O Y ~'U O m O .0. =ao ~ N y ~ N d ~ C N E o ~ m N ~- ~ >. ~ N ~ m ~ E U ~' `~' ~ E in c E o m m ~ m o o W c c ~ c E ~ ~ 7 c o ~ ~ w a ~ ¢ c7 N a~ a m O) N a o ~ c_ T L O) U O N °c aci E L E m ~ N ~ n O ~ Y ~ C U d L L Z .3 U E .~ ~ 7 a a c c c _ O ~ ~p O O L U O ~ F O) ~ C 3 C N j •~,m ~ ~~ EN C y ~ O d N .C N U •_ ~ _y f0 ~ X ~ J O' O O O L "' ~ N ~ o ~ ~ •p m d •c a~ >, = a a> c ~ N N~ d ~~ Q N ~ on z ~ z a ~ a. m' i a >. ~ ~ ~ .7. ~ C L C ` C c0 f0 O 'N N L n C .N ~ N ~ ~ N o`= o ~ ~ ~> ~ o orn o-o c o n .U O C (0 .O C ~ ~ O •m == o o r E o o a=~i ~ 'c N 4. ~ W .c d H d •~ ~ N ~ C N p C O U w (0 ~' n ~`9 dE v c E .. ~ •- N _O .-. U N 0 N N _~ N ~ ~ U 7 U ) ~ .C ~ ~ C C L ~ 'C 7 g 3 'm ~ cco c'v a E N ~ L ~ m ~ Q ~ o O ~ ~ O C ~ C .O w O ~v N N C N n O C (n '° °~ c f0 ~ N C Q C (G N •N O _ N ~ 7 ~ L 7 ~j O Q '~ p C O L N C L O ~ N ~ O O) n O L ~ U a U a: a ~ ' ~ `o °o ~ ~ ~ U E `v~ % m p ~ 0 0 c n •~ ~ F ~ ~ 6-9 Internal Services and Operations Team Additional Funding Requests FY1999-2000 ~i`+~-.~'"-°: ~'?`5~;!;"'.,m.w-~tw:~r -p.~ .. 'C";r 5 Yt~°'i!~'`'.,~ .... - ._ ,.. <n- - : - _ - ~ ~ ~~ x:`"21 : -_ Board of Supervisors No Additional Requests Budget No Additional Requests Comm. Of Revenue No Additional Requests Community Relations No Additional Requests County Attorney No Additional Requests Finance No Additional Requests General Services: Bldg. Maintenance Pickup, 3/4 ton 4X4 (2) M $43,390 Utilities for Unfunded Fire Station coy M 19,000 $62,390 Custodial Svcs. Unfunded costs-Brambleton Center M 15,000 Unfunded costs-Social Services M 18,000 Unfunded costs-Garage M 5,000 38,000 Garage Gas, Oil, & Grease M 40,700 Repairs-Vehicles M 40,000 Pickup, 3/4 ton 4X4 M 21,695 102,395 Human Resources HR Assistant (convert from PT)--net M 7,323 PC -replacement M 2,000 Employee Handbook Update M 10,000 Service Awards-enhancements E 3,000 Training Room furnishings N 7,000 Training--computer based E 4,500 33,823 MIS FAX Gateway -County-wide N, E 17,000 Server -Library M, E 16,000 Server -Administration M, E 16,000 Server -Sheriff M, E 16,000 Projector - RCAC Training Room E 7,500 72,500 Procurement No Additional Requests Treasurer No Additional Requests Total ISOP Additional Funding Requests $309,108 6-10 r : County of Roanoke :Requested:/:Approved Positions ' FY 1999-2000 Departmental Request Adop ted Number of Position * Oper/Cap Total Approved Approved De artmenf < Position Title Positions Costs Costs Costs Positions Costs Circuit Court Law Clerk 1 $50,905 $50,905 Human Resources Human Resource Assistant I 7,323 ~~~ 7,323 Fire & Rescue Lieutenant 1 36,637 3,106 39,743 Paramedic/Firefighter 4 140,018 12,428 152,446 4 152,446 ~2~ Firefighter 1 31,969 3,106 35,075 Fire & Rescue Analyst 1 33,450 33,450 Police Uniform Police Officer 12 383,629 397,004 780,633 Detective 1 26,172 c3~ 26,172 Sheriff Court Bailiff 6 191,814 16,884 208,698 Correction Officer 7 223,783 18,333 242,116 Total 35 $1,125,700 $450,861 $1,576,561 4 $152,446 NOTES: " Position Costs include cost of Salary, FICA, VRS, and Health and Dental insurance (at single rate). (1) This is the additional cost to the County for this position. Human Resources will utilize existing part-time funds to "buy down" the cost of this position. (2) The four additional positions within the fire department will be filled by reallocating existing positions and funding. (3) This position is currently a grant funded position. The grant expires on January 1, 2000. To maintain this Domestic Violence position, funding for a half year is necessary. 7-1 ~ o _ = 0 o - = = 0 ° 0 ° 0 ° 0 ° 0 ° 4 O o o o o o O j~ N V 41 m ~ c ~ N > C > C > C > C 7 C 7 c O N O M O N O N O ~ LL Q Q Q Q ~ Q .._.~ n... Jam. ~J _ .~.] `~ ~ L~' ~ . _ ~ • __A ~ ` _. .~_i ._ ~ :r: ter ~ _. ~ -. M M O O O O O O O O 0 0 O O O O O . O O O ~ 00 00 O O ~ O O O O O O O O O O O O O O O O O O O O ~ c0 O O O O O O lA cp O O O O w N ~ n M ~ M O O O O ~ In O O O O O O 0 O 0 O 0 0 I~ ~ O O O ~ O O H V~ } O N ~ O N N N ~ O N O N M M to O O d' ~ CO O O N O I~ O n ~ O N O O O ~ ~ O O O O O O O O O O O O O O O O O O O O O O O O O M ~ O O O O O O O O l0 O O ~ O O l0 O O In O O ~ O O N O O p O O O O O to O O N ~ ` ~ ~ ni Efl Y O V oa m .. o ma`o ~ Ewo ~ m O °o 0 N rte. O ~ ~ ~EE~ p - ~ V ~ ~ U N } d LL' 7 ~ N C Q mo x ~ W N 'D ~ mLL A M M ~- M ~ H 1J C M M ~ r r O O O O O O O O O O O O O O O O O t~ L~ l00 ~ ~ M In O O O O O O O O < O O O O O O O O C ~°O~ a^o ~o ~°n ~ u°~ ~°n ~°n u O O O O O O O O C O O O O ~ ~ ~ LLOj ~ l17 r to O O O O O O O O O O ~ O O t10j O ~ ~ r r N ~ O O O O ° ° v ~° r ~ N M EA O O O O O O O O ~ ~ ~ N N M El~ ° ^ 0 ~ c o 0 . ~ . . , O o ~ © © o o O ° ° ° 0 0 0 o o o rn rn O O ~ ~ 00 N f` •) N ~ I ~ O ~ N M ~ I~ O Q7 M I I N N M aT ~ ~ t1') (D ~ N ~ N a • N > y O) f0 C ~= N N ~ ~ N ~ C o ~ c N s y C o O a T o N V ~ a C 'C O N d N N L ~ ~ m C ~ f0 G N ' U N ~ y ~ a. ° ~ ~ C ~ E L ~ N ~ m E N o c y •~ U ~ c ~p w >' N c p ~ ~ m y C ~ LL c O C p m ~ H a v C o ° ~ ~ U C ~ O f0 n E fT0 O rn C o t E C O (0 C >. ~ c N ro, E m E aoi ~ aci ~ `-° ~ o ~i .~ a~i ~ m o ~ a 0 ~ 3 E 0 ~ o ~ ~ O v «° C ~ n~ E o E ~ af0i Y ~ U _ ~ c W Y d > O C U ~ = N 'O N 'D j LL _ = C O E O O d N N ~ f0 ~ O LL y O C O N E y p V ~ (n n N y ~ > > L Ol N N N O ~ U > d ~ ~ y O) •O C f0 U W n •O L ~ c f0 t ~ a H J L ~ ~ c0 ~ c ~ ~ W ~ a ~ rn ~ > > c c ~ a a ~ c ~ O ~ ~ e m U ~ ~ Q' C,7 C7 U U J f/J (~ ~ O ~ C U m ~ Z Cn ±; ~ 9-2 a c c O j~ N U } m 1 L ~o ~ ~ ~ ~ 0 O 0 O ~ 0 O 0 O 0 O 0 O 0 o o ~ o 0 0 o o o ~n o co o o 0 o M o ~n d, q O O ~ O O O O O O O O ~ ~ (O O O O M O 01 O N O O ~ M ~ M LL7 O O O O O ~ N O O O O M M O O CO ~ p Y y O O O O (O a0 O In O O In (p O O O G O n O n ~ ap (p ^ N In O sf O ~ O) O lA Q U O R t~ 00 ~ t~ O CO O 00 CO cD Cp O •- O ~ O ~ N ~ ~ _ CO to O ~ O (O to ~ O O M m .- lA W M N ~ (O LL e- '- ~ r 00 N ~; ~ O O O O O O ~ ~ O O ~ O O O N 00 M C O C ~ O O O ~ O N n O CO t(7 ~ N ~ e- ~ M LL M O O O O O O O O O O O O to O ~ O O O O M M N O f~ O O CO In O M O 00 ~ ~ O ~ O O ~ N L N ~ O ~ ~ '- 0p ~ N L Y O V oa m .. o da`o ~ E ,~ o w m O c .. fl. ~ ~ O ~ ~ 7 U~~ 'a ~o U O O O O M O O O O O O O O M O O O O 000 O O O O ~ O ~ M f~ N O O M M O O M O r O O N ~ N O O GO O ~ O ~ I~ M ~ O O O ~ 00 ~ O 0 O ~ M O 0 O T O) O O 0 O _M N to (D ~ O (D ~ ~ M r O O O O iA ~ O O O O O O O tI') ~ (O N O O (O O O O O O ~ (O N O O O O t(') i~ O O O O O O O O O O O O O O O O O (O Op O O ~ (D M O 7 ~ Oap f~ O to M N ~ O ~ N M O O M IA M ~ (O ~ ~ ~ 1:: '.sm . ~ _.. __ _. _ .. _ _ =-JS ~_.. .~t~l.. ~ . o ~ o o O ~ p p r. C O O M M O O O O ~ d C ~ M M ~ 7 ~ M ~ C 7 N LL m d i0 '~ C E Y N ~ ~ ~ O O (D 00 N ~ N N M ~ ~ M~ N N N cM") M M 7 O .-- O ~ O N M M M M N O U y c 0 O) C y f0 rn y ?~ '~ O) c - c ~ = o~ ~° ~ a .~ T LL ~ m' m w = ~ ~ m l0 y 7 ~ (/) y ..0. (0 ~ (n h ~ d' N ~ ~ U ~ ~0 ~ U c0 ~1 C O N 4. Qa otJ o O ~ ~ i~ c0 n. v i a`0i N m a o ~ y E m ~_ ~ O .~ O ~ ~ C ~ C O Y O c 2 Z o> ~ > p U ~ a p 2 i4 m ~ C O .~ y O y C U ~ Q -o c E m y o m y Z` ~ C y d d ~ O. ~ y tC0 Z' J c D W y J acUi °- W a c U L= m f0 J ~ U C G y O N ~ ~ ~ ~ a~~i m o m N~ m ~'' ~ y~ C "O) N N ~ .~ 7 U Y y td d' O U ~O ~ f0 ~ N U U ~ O J d ~ c to O ~ 7 O ~ C 7 U y C ~ ,Q U v> C7 ~ w~ m ~ v~ c m E n _O N a a~ Y ~ y ~ U C N O ` (~ N - _ ~ a o u~i y _ a i o ~ :: L o. E m L a~ C ~ a ~ L Y ~ J ` ~ Q. c V c d d ~ O y ~ - = d d ~ ; U ~ _ ~ a o. r L r ~ o `m ~ ~ ~ c U (n Z C~ C7 ~ 9-3 i" ~ !LO Y ~ V oa m c w' o ma`o ~ E,~o '~ m O c O ~ a~ 'o ~ ~ U o ~ 'a R U ~ O O O O O O O O O O O ~ ~ O T N O M N O tD ~ ~ (Mp U m ~. rn rn ~ u7 0 rn m LL ^ V R V N9 , O O O O O u7 O ~ N n O O O O O O O O O O O N O O O O O O Cp M 00 f0 N (O a Q O lI7 ~ N ~ O O O 1~ m ~ O O O ~ V7 N 10 y ~ o ~ ~ O (D ~ 00 V ~ O O I~ O u7 O O st N O Q~ O M M O N ~ O ~ O cp u7 OD ~ a0 ~ N F ~ O N M (D N N ~ r- M f0 C tD u7 ~ W - LL N n V 4 O O O O O O O O O u7 ~ p O ~ ~ ~ ~ !OA N ~ ~ N N O C ~ LL ~ ~ ~y O O O tOf) O O O O O O O O M M ~ N C O ~ _ M O O (D 0 O O 0 O 0 N O I~ M M M ~ C M ~ N H ~ ~ ER ~ LL 7 N O O O O O O O V7 0 0 0 0 0 0 0 0 0 0 0 0 t!') ~A CD C R O O O ~ O O O O V7 O M O 41 ~ p O u7 In O 01 O O O Of ~A ~ ~ N N M M M ~ O M ~ O N M to N _ N C O ~ W } M V7 y LL y> A E N ~- O O O O O ~ O O N ~ O O O O O O O O N ~ O O O O O O CO O CO (D ~ CO W Q O O u7 ~ _ O O N m O O O O In u7 ~ p p V7 O O ms M V7 V7 O ~ O N V ~ ~ ~ 7 M O V7 O N O ~ O O O O u7 O (D p I~ e -- M N O CO ~A ~ N N N N ~ ~ 0 ~ o Q n 01 p N f O ~`. -~ Fr ~ ~_ ~ ti { rra =, ~a- - Tf-.-.r_e ~ 1 is ti ,~,~ -.,. _. q f ~ u _ , o o co ~, C O O N o ~ o rn o a ~ ~° n n ii _ d ~ x c N E Y O M O ~ ~ N ~ M ~ ~ ~ (D ~ in N l(') ~ ~ ~ u7 f0 ~ 41 O O ~ ~ E ~ ~ ~ ~ Z .~ E a~ V) Y m Cn g? f0 ~ ~ m ~ ~ E >. c o °~ - ~ c x a~ U ~ p :? v, c m o U ro E °~ U c c ~ N m ca ~ E c ~ ro >, ~ o c ~ Y '~ v a o f0 a ~ L O O ~ N = m f9 f9 (0 C m d ~ ~ O ~ ~ ~ ° N U y ~ (O ~' ~ U ~ ~ L ~ °n E ; W ~ C m O ~ ~ ~ O a 'o o U 'y ~ ~ ~ a ~ m o ~ x ~ aci , ~ °% .. ~ m ~ E o m o. E ~ ~ a r co t e a '° O (n U a 2 a~ Q c ~ t c ~ d m E o c m ~ c r E E o .~' o. rn y Y ~ ~ E rn a~ '` o y G a~ ~ m E c a a O H > ~ o in o a E c a r ~ ~ V ea fA [~ [D U ~ LL ~ ~ d. ~ U ~ ~ v ~ Q W ~ ~ ~ ° o a° uLi : . r°- ui oN U 7 Q Ol c .~ r N N y .~ (0 y .O d ti N o~ .Q ; a , ~' i N I a ~ N d X ~ a~ , c0 f C C ~ m u rn c c u i ~ ; t N ~ 7 ~ ': i u1 ~ U ~ N ~O n ~ E N ` od C N ~ m c «I FL- a z° ., - 1 ~ ~ 7 F i u i c ~ u i i ~ ; i r i i ,` 1 > c 1 ~ i i a ~~ i a L 4 1 1 L i n e _~ n ~ i ~ ~ 7 ~ . i t i ~o i C ~ z c i 1 i ~ I . i 1 i Iz L 4 1 U i ~ a a g d a N N i o ~ i ~ ~ U 1 d i E 1 .y > _ L i E i ~ i 3, i c O iU i y 1 y 1 ~ C cC ~ O i ~ a~ `o C f0 > O c . ~ H 9-4 c ~ ~ c 0 ~ v 0 0 'tn 0 0 0 0 0 0 r- 0 0 0 0 1~ c'~ 0 0 N } O C W Q +~+ id C ~ ~ ~ U = ~ ~ ~ C. ev V ~ ~ H ~ C ~ ~ O d C ~ w O U ~ O ~ v C~ 0~~~~NONr-N000N~O~OO et ~ d N •al ~ ~ r ~ > W ~ ~j m 4f o m Z V U_ L Q . O N C ~ ~ O ~ U ~ O ~ 0 0 0 0 0 0 r, r 0 0 0 0 0 ~ 0 ~ O M «, C C C U B O t U O ~ 7 ~ c=?n co ~ U ~ Q L C N O ~ ,O CI O to ~- 1~ r C7 M ~ M tr) r ~ O ~ N M r ~ ~ ~ O ~ ~ 3w r m ~ U V 3 0 Q L ... ~ ~ N ~ O O U 'Q ~ U N "' _ O C Z O ' 00 C O L ~ L ~ ~ ~ N N r ~ ~~ ~ r- I~ ~ M ~~ C7 ~ ~~ Net ~~~ ~ ~ (~ ti ~ c m cv Q v c o ~Wfnli c a~ ~ ~ ~ c m ~ ~ a> .. C v~ o o ~ '~ E c c~a C ~ C O_.. ~ ~ w O O C t/f L N O U; N C V U ~ N y m lp .C N O Q N~~ ... N N U C U O C Cp N ~ C O'~^ ~~ ~ N ~Z N '~ ~ N C U VI O 0 ~ C ~ !/~ _ m ~ N C o H ~ ~ C O y .0 C7 _ ~ ,~.. ~, t O to U cc ` cC ~ C C ~ O ~ . ~ O. C ca .~ ~ 7 ~ r N C C ~_ O L •- O N U 7 ~ O C r ~ O O U O O O L r ~ fC O= t O O O c~w~¢c~mwn.c~c~_,~aaaiLCncnr z a rn N N N X O O C L a~ U_ L U i ... 7 C 11-1 County of Roanoke New ~ Replacement Vehicle Requests FY 1999-00 Number Amount Number New or Total Funded Funded DepartmentNehicle Description Requested Replacement Cost w/in Budget w/in Budget Community Development Inspections 4WD Utility Vehicle Planning & Zoning Sedan Subtotal Community Development Fire and Rescue Pumper Ambulance Fire Inspector Vehicles Brush Cab and Chassis Subtotal Fire and Rescue General Services County Garage 3/4 Ton Pickup (4WD) Building Maintenance 3/4 Ton Pickup (4WD) Solid Waste One Armed Bandit Subtotal General Services Parks and Recreation Camp Roanoke 4WD Extended Cab Pickup Police Uniform Division Patrol Cars Patrol Cars Criminal Investigations Mid-Size Sedans Traffiic Division Patrol Cars Community Service Animal Control Truck Subtotal Police Department 7 Replace $140,000 2 Replace 34,000 9 174,000 0 0 1 Replace 325,000 1 325,000 3 Replace 255,000 3 255,000 2 Replace 42,000 2 42,000 1 Replace 30,000 1 30,000 7 652,000 7 652000 1 Replace 21,695 2 Replace 43,390 1 Replace 85,000 1 85,000 4 150,085 1 85,000 1 New 30,000 24 Replace 538,272 10 224,280 12 New 269,136 7 Replace 129,999 4 Replace 89,712 2 44,856 1 Replace 22,456 48 1049575 12 269,136 11-2 i~. County of Roanoke New & Replacement Vehicle Requests FY 1999-00 Number Amount Number New or Total Funded Funded DepartmenWehicie Description Requested Replacement Cost w/in Budget w/in Budget Real Estate Assessments Sedans 3 Replace 37,500 Sheriff's Office Sedans 3 Replace 44,000 3 44,000 Utility Department Water Operations 1/2 Ton Utility Vehicle 1 Replace 21,000 1 21,000 Water Maintenance Repair Van 1 Replace 33,000 1 33,000 Sewer Maintenance Full Size Pickup 1 Replace 21,000 1 21,000 SSE/R VAC/Hydro Combination Sewer Cleaner 1 Replace 140,000 1 140,000 Full Size Pickup 1 Replace 21 000 1 21 000 Subtotal Utility Department 5 236,000 5 236 000 Grand Total 80 $2,373,160 28 $1,286,136 11-3 ~ IY • r.~ t ' ~"!"'~ O ~ T~ r--~ C~ ~ ~ d~ Q~ ~ CCj ~---~ ~ o `~"~~ O Q Q r ~" O 0 om r t " r 0 O ~ N ~ r N 00 r ~ -~ ~ ~ ~ r- O N ~ O ~ pp O r G9 ~ w a ~ ~ ° ° V a ~ V ~ d a L ~ ~ ~ C a o > ~ ~ ~ m ~ o a~ ~ o ~ v ~ O J ~a *'' O o H ~ 0 0 N EH O O O YO ~, C ~, ~, C C ~, C A C ~, C Ef3 w o U U U U U U O w ~ O O •c ~ 'p O N Y O O = ~ L ~ O 'O O U .~ a i ~ c~u ~ ~ ~ .. L U Q 12-1 ~~ V 0 .~ w O V 0.1 ~~ v V '~ ~ • ~~ o ~ .~ ~ ~ ~, 4) r--~ ~^ ll ~ ~1J _i • r~ ~ ~~ ~ ~ .{ o ~ ~ 0 H 0 0 N Ef3 -- • N 69 ~ ~ O N O O O M ~ ~ ~ N O ~ o ~ ~ ~ .- ~ o ~, d d d °~ V r d a ~ ~ N °~ L o ° y a ~ o _ ~ a x W c~ w H 0 0 0 Y O N C C C C C C C c° 0 ~ ~ 7 O U ~ 7 O O U U 7 O U > O U O U o ~ .~ o m o ~ ~ L ~ O ~ U U y = ~ ~ ~ n c+g ~ ~ ~ ~ c m 2 ~ s a U ~i~e~o~ 12-2 'I~v v N 'Ir V a a v t~~ t . ~, ~~ o ~ •~ ~ ~ ~~/~1~ ~~ V./ ~ ~ ~ -~ • p"~ `"i ~ ~~ W !"~i O T \ • ~~ \`~~J U W 0 0 0 o o ~ ~ o 0 0 . Q ~ o ~ ~ L a ~ ~ ~ ~ ~ °' ~ ~ ~ ~ ~, L ~ O ff~ U ~ M ~ ~ ~ ~ 6 9 W p O ~ ~ ~ ~ V W ~ O 0 ~ C w C r~+ C CC Y C O N ~ C ~ C ~ C d3 Q V Q V Q V 0 ~ Q V Q V ~Q L _O Y O V fn ~ ~ cn C3 = ~ _ N Q ~i~eoo~ 12-3 w 0 0 0 w r~ V o~ .~ ~I--~ ~ 0 ~~ ~ Cl1 r~~l ~{ CC3 ~ . ~ ~-~+ ~ ~ Ct~ ~ r--~ O c~3 .~ /1 0 N ~ M O O ~ ~ ~ ~ M ~ N ~ M M ~ 69~ ~ ~ O N ~ d~} 69 ~ ~ ~ (,~ ~ Q L ~ ~ W a ~ ~ ~ ~ N p ~ i ~ ~ U co ~ ~ ~ ~ ~ ._ ~ ~ ~ C ~' ~ ~ ~ K o W o ~ c~ . ~ ~ ~ ~ v ._ ~ ~ ~ o ~ ~ ~ G a~ a ~ ~ a ~ ~ ~ . Yo c a~ c c c c c U ~ U U U U U o ~ O O "a O i ~ N O 'i ~ ('6 C +r U ~ ~ O ~ a~ a? ~ m a~ ~ Q U 12-4 w ti 0 i 4~ w 0 V a a o~ i O J. • ~ o °' .~ U ~ ~ r~ O ~.~/ •~ r--~ CC~ ?~-~ y~~ U ~, "" ~ o ~ ~.~ ~°' ~ U ~ U ae ~ v ~ ~ ~ U ~ a~ o '~ .a ~ ~ a° .~ o ~ o ~ o .c ~'~ a" io ~ ' w O ~ O ~ C> ~ CY U ~ U z ~ ~ ~ 3 ~ wQwQaav~Ux O ~-» N M ~ ~ ~ ~ oo ~ O ^-~ N M V v~ ~p l~ 00 O~ .-. ..r .-. .-~ .--~ N O O O O ~} 0 0 0 M EA O 0 0 L d ~ ~ ~ as F- ~ y O °o w i J ' ~ M ~? ~ ~ ~ d R O L O Q E~} - " o 0 0 O A C >, C ' N >, 0 C >, C >, C >, C o M ~ ~ ~ ~ U 7 U O O o U 7 U 7 U O U w O >, ~.. O U 'C O ~C O ~ v- -OC O ~ ~ O t~ L ~ O ~ U = o ~ ~ ~ U .a ~ ~ ~ _ ~ ~ Q s U a a w .~ A .0 'I~i v '~ •,.~ .~ 4~ i O a o~ v Y w O 12-5 ~- e i ~ Colnparatlve ~~1alysis of Local School Capacity and Effort Rank of Localities Fiscal Capacity to Pay for Education 1. Bath 2. Alexandria 3. Arlington 4. Surry 5. Falls Church 6. Fairfax City 7. Rappahannock 8. Loudoun 9. Fairfax County 10. Goochland 11. Louisa 12. Williamsburg 13. Fredericksburg 14. Lancaster 15. Fauquier 37. Roanoke County Rank of Localities Fiscal Effort in Paying for Education 1. West Point 2. Charles City 3. Prince William 4. Richmond City 5. Alleghany Highlands 6. Stafford 7. Spotsylvania 8. Loudoun 9. Chesapeake 10. Manassas Park 11. Covington 12. Colonial Heights 13. Martinsville 14. Fairfax County 15. RoanokeCounty Source: Virginia Educational Disparities 1996-97 (based on VEA Research, January 1999) 12-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 1999 RESOLUTION 042799-7 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holto , CMC Deputy Clerk to the Board of Supervisors cc: File Executive Session 9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 1999 RESOLUTION CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. ~~ !`~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 1999 RESOLUTION 042799-8 OF CONGRATULATIONS TO GLENVAR HIGH SCHOOL BOYS BASKETBALL TEAM FOR WINNING GROUP A STATE BASKETBALL CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Glenvar High School Boys Basketball Team won its first Group A state basketball championship this year, beating Pound 63-54; and WHEREAS, team member Bryan Fasnacht was named All-State, All-Region, All- Timesland, and Region C Player of the Year; Seth Noonkester was named All-District, All- Region, and 2nd Team All-State; and Josh Ward was named All-District; and WHEREAS, Coach Art Lawrence and his teams have had over 200 wins in the past 13 years and five straight trips to the state championship; and Coach Lawrence retired after this season as head coach for the Glenvar Highlanders. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the GLENVAR HIGH SCHOOL BOYS BASKETBALL TEAM: Charles Fasnacht; Ryan Watson; Jason Underwood; Scott Price; Bryan Fasnacht; Josh Ward; Charlie Wright; Jeremy Cromer; Seth Noonkester; Erik Johnston; Brad Furhman; Cliff Bordewisch; Wayne Waldron, and Head Coach Art Lawrence for their athletic ability, their team spirit, and their commitment to each other; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes 1 to members of the team, and the school in their future endeavors, and best wishes to . Coach Art Lawrence upon his retirement. On motion of Supervisor Harrison to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holto , CMC Deputy Clerk to the Board of Supervisors cc: File Resolutions of Congratulations File Dr. Deanna Gordon, School Superintendent 2 R-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 1999 RESOLUTION OF CONGRATULATIONS TO GLENVAR HIGH SCHOOL BOYS BASKETBALL TEAM FOR WINNING GROUP A STATE BASKETBALL CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Glenvar High School Boys Basketball Team won its first Group A state basketball championship this year, beating Pound 63-54; and WHEREAS, team member Bryan Fasnacht was named All-State, All-Region, All- Timesland, and Region C Player of the Year; Seth Noonkester was named All-District, All- Region, and 2nd Team All-State; and Josh Ward was named All-District; and WHEREAS, Coach Art Lawrence and his teams have had over 200 wins in the past 13 years and five straight trips to the state championship; and Coach Lawrence retired after this season as head coach for the Glenvar Highlanders. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the GLENVAR HIGH SCHOOL BOYS BASKETBALL TEAM: Charles Fasnacht; Ryan Watson; Jason Underwood; Scott Price; Bryan Fasnacht; Josh Ward; Charlie Wright; Jeremy Cromer; Seth Noonkester; Erik Johnston; Brad Furhman; Cliff Bordewisch; Wayne Waldron, and Head Coach Art Lawrence for their athletic ability, their team spirit, and their commitment to each other; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes 1 ~- i to members of the team, and the school in their future endeavors, and best wishes to . Coach Art Lawrence upon his retirement. 2 ACTION NO. ITEM NUMBER ~~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE:. Apri127, 1999 AGENDA ITEM: Public Hearing for Proposed Budget for FY 1999-2000 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a public hearing to receive written and oral comment from the public concerning the proposed annual budget for fiscal year 1999-00. A summary of the proposed budget was advertised in the Roanoke Times and World News on Apri120, 1999 and information previously discussed with the Board regarding the proposed budget have been distributed to all Roanoke County libraries. Respectfully submitted, Brent Robertson Budget Manager Approved Denied Received Referred To ACTION () Motion by: O O O O Approv d by, Elmer C. Hodge County Administrator VOTE No Yes Abs Harrison _ ~ _ Johnson _ _ McNamara _ _ Minnix _ Nickens _ _ _ County of Roanoke Public Hearing on the FY 1999-00 Budget Apri127,1999 Board of Supervisors Priorities The Boazd of Supervisors has identified several key priorities for the FY 1999-2000 budget. In allocating funds for the fiscal year, the Board has identified and established a series of priorities intended to maintain or improve the quality of life, education, and service to the citizens of Roanoke County. The FY 1999-2000 budgetary priorities are: • Public Education • Quality of Life • Broaden the Tax Base • Regional Cooperation • Health and Safety • Increase Efficiency & Satisfaction Expenditure Highlights Public Education: The County School System is supported by Federal, State and Local tax dollazs. Local support in FY 1999-00 has increased by $1,300,415 for a total operational support of $47,626,138. In addition, the County has reserved an additional $780,145 for debt service for Phase I on the School capital construction program, continued the subsidy for School dental benefits, provided $1.2 million in funding for School capita] projects related to Phase I, and increased funding for School CPMT mandates. In addition, the County continues to provide administrative and operational support for the Schools in a number of areas. Economic Development: Economic Development continues to be a focal point for the County. This year, the County will make the final payment of $1,057,650 on the Glen-Mary site, future home of the Roanoke County Center for Research and Technology (RCCRT). Federal funds have been secured to begin design and construction of the Blue Ridge Parkway Interpretive Center, near Explore Park. The County has set aside $30,000 for this important project. The County also maintained funding for Public/Private partnership, continued funding for the Roanoke Valley Economic Development Partnership, and contributed to a number of local agencies in support of tourism. Health and Safety: In order to provide for a safe community the County has included funding for some vital needs in the proposed budget. Funding is proposed in the Police Department for the addition of Crossing Guards, fleet replacement, as well as monies to match a grant, which aids the department in addressing domestic violence. The Fire Department will receive 4 new positions, however funding is not currently allocated for these positions. The County proposes to fund these positions within existing resources as well as within the existing authorized position level. The County will continue to provide $652,000 of funding for replacement fire and rescue apparatus. Quality of Life: This year, funding is proposed for several significant needs. $150,000 of state access funds has been secured for south county park development, which brings the total available for development to $304,035. In addition, the county has continued to provide $50,000 for a Community Matching Improvements Program in which the County reviews and matches private funds for capital improvements at park sites. Regional Cooperation: Amore regional approach to providing services is necessary if we are to insure the lowest possible costs and highest quality services for our citizens. TheCounty will continue development of the ioint notice firino ranvr Tha r....,,.., ~..,....~..- __-_-- ~ ~- . aop~g~ygnd~pasodold~la3pnq~aaueu~: W %14 slooyog °/s0 L eS ~!14nd %0 ulwPV lelolpnp %8 saawag ~lunwwo~ °/.0 L aalniaS uewnH sawn;lpuadx~ %Z %L s~aa~p °/.Z ulw e~aua S PV I leuol;n;l;suo~ saoln~a ;uawaBeueyy O~ POAN ,~~` ti~. ;:~ o . aZ AGENDA ITEM NO. S - 1838 APPEARANCE REQUEST PUBLIC HEARING -ORDINANCE _ CITIZEN COMMENTS SUBJECT: ~_~C~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEH CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/HES L/STED BELOW; ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do othenrvise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements andlor comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~S r~Gl,~,=_~ GC~~r~d . o ADDRESS: ,2/,2~ /1~e,~~e,~ 14v,~e_iI/ ~!J PHONE: ~~ ~~7 ~ 3 rs~ Virginia ~J Senior Citizen Pageant Inc. April 26, 1999 Roanoke County Board of Supervisors 5204 Bernard Dr. S.W. Roanoke, Virginia 24018 Attention: Mr. Hodge P.O. Box 6135 Roanoke, Virginia 24017-0135 We missed the name "Roanoke County Board of Supervisors from our pageant "CIRCLE OF 100" list for 1998. We hope that we can count on your contribution of $100 or more. We are asking our local governemnts to be a supporter with more, however we would be so appreciative of any amount. I have not received any communication as to when your budget hearing is but I do plan to be there. I know that you have been getting the appeal from Dotty Talbott. but she is no longer our chairperson. Again I say thanks and hope to see your board listed in our pageant booklet the August. The dates of pageant are August 26 - 28, 1999. This will be out seventh pageant. Sincerely, Estelle H. McCadden, Co-Chairman Enclosures: 2 Estelle H. McCadden 2128 Mercer Ave. N. W. Roanoke, Va. 24017 540 - 342-2763 fax - 540 - 345-3990 rs. Vir ima Senior Citizen Pageant Inc. P.O. Box 6135 Roanoke, Virginia 24017-0135 PROSPECTUS Ms. Virginia Senior Citizen Pageant, Inc. August 26 - 28, 1999 Whitman Auditorium, Virginia Western Community College and AmeriSuites Hotel The Ms. Virginia Senior Citizen Pageant is a celebration of the vitality of older women. It is a showcase of talent, grace and energy. This pageant recognizes the potential of seniors across Virginia, and it is a chance for contestants, 55 years and older to take pride in themselves as seniors and to inspire others to ambition and achievement. The support of the people and businesses of the Roanoke Area and neighboring localities is needed for this special event to be a success. Financial sponsors are important to the pageant to help with the necessary expenses if the high quality of the pageant is to continue. Contestants supply their own sponsors, who pay a fee which covers their housing and some of their meals. Financial sponsors of any amount will receive recognition in the Pageant printed program. These sponsors will also be recognized in some manner during the pageant. The "Circle of 100" is the primary sponsor group. The goal for this category is to get 100 businesses and individuals to contribute $100 annually to the support of the Pageant. Advertising is also available for purchase in the program. Major sponsors are contributors of $500.00 or more. Contestants are judged on poise, fashion, talent and interviews. This event is not a beauri~ pageant. It is an opportunity to meet new friends, have a good time and show that there is still VIM, VIGOR and VITALITY after 55. The winner of the Virginia Pageant is sent to the Ms. National Senior Citizen Pageant in October. This takes place in Joliet, IL. The founder of the Virginia Pageant, Mrs. Dotty Talbott. a national winner and we have had two (2) first runner-ups; 1994 state winner Danice Hunt and 1997 state winner Ruth Williams. The 1999 Senior Pageant will be the seventh. It has a 12 member planning committee co- chaired by Mrs. Estelle H. McCadden and Mrs. Jane Pendleton. O y.-~ V O Q a~ W V O .,.., cn .'.y • py .~ M~ WV ~~ ~~~ ~~~ N •~ ~ !~1 U 0 r: _ ~ rn N N ~ ~ ~ o ~ ~ ~ ~ ca-. 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X ~ ~ U ~O ~ ~ ~°. ~ H:~Ew ~ ~ ww~~ . ~ Z 0 0 0 '~ -~ ~ N N > ~ X ~ ~ .. .~ ~= on ~ a~ x ~z~o ~~o~~~~ C ~ ~ • ~ ~ N ~ ~ ~ a~ ~ .~ ~. •~ c ~ w o ~ ~ :~ ~ ~ ~ ~ ~ ~ V ~ ~ bA ~ ~ ~ `~ ~ ~ > W ° ~ ~, p GL '~ ' ~ o aa'i ' a' C ~ ~•~ ~ ~ ~~~~ a~ rn .N N o ~ ~ ~ 'o ~" ~ ~' ,_, ~ 4. 4, ~ cn 01 ri .. U Q .~ C/~ .~ i~ 1 ~1 ~~yy FI b O U ?~ i"'~ °~ N z v QO ~." ~ ~ >. fs. f-i •~ 0 bD ~ ~ •~ O O C.7 '--i Item No. "` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, .MEETING DATE: Apri127, 1999 AGENDA ITEM: Resolution pursuant to Title 25, Sections 15.2-1903, 15.2-1904 and 15.2- 1905, and Sections 33.1-119 through 33.1-132, of the Code of Virginia (1950 as amended), to authorize the acquisition of, and immediate right of entry to, a 0.75-acre parcel of land in Roanoke County located on Glenmary Drive (Tax Map No. 64.00-1-2), from Martin G. Gallimore and Gary W. Gallimore by eminent domain proceedings. COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval of this immediate right-of-entry. We will continue to negotiate with these individuals and, hopefully, come to an acceptable offer. The paroel consists of a deep wooded ditch that is not suitable for building. EXECUTIVE SUMMARY: In 1997, Roanoke County purchased 457 acres to develop a technology and business park on the Glenmary Drive frontage road of Exit 132 on I-81 at Dixie Caverns. This frontage road can be used as the primary access in its current condition with minor improvements for the development of the park. However, a new industrial access road must be constructed from Glenmary Drive into the 77 acre portion of the property which is identified as the Stage I, Phase I development area of the Center for Research & Technology. The construction of the industrial access road will require additional land along Glenmary Drive and Roanoke County has sought to negotiate with Martin Gallimore on a possible sale price, but we have been unable to reach an agreement. SUMMARY OF INFORMATION: The subject property is necessary for road improvements which will improve the traffic flow and safety for citizens, future park employees, and suppliers seeking to enter and exit the new technology park. This parcel of land is owned by Martin G. Gallimore and Gary W. Gallimore and is more particularly described on the attached resolution. In an effort to reach a settlement with the owners, County staff met with Martin Gallimore and extended three written offers; the most recent offer for $3,000. This offer is based upon an independent MAI appraisal of the fair market value of the subject property. The owners have not responded favorably to this offer. Consequently, staff recommends that the .; S-a Board of Supervisors go forward with eminent domain proceedings to gain immediate right of entry for commencement of construction activities for the industrial access road spur. Staff has obtained information from the Roanoke County Assessor which indicates that the assessed value of the 0.75 acre tract is $1,900. FISCAL IMPACT: Roanoke County has appropriated $2,000,000 plus interest to date for the purchase of the Center for Research & Technology. $200,000 was appropriated in last year's fiscal budget for development of the property. The purchase of the Gallimore property can be made with the remaining funds in this account. The Board should be aware of related court costs and any additional awards that could be assigned by the court in condemnation proceedings. Funds for this purpose are available in the unappropriated fund balance. ALTERNATIVES: Adopt the attached resolution authorizing the acquisition and immediate right of entry to the 0.75 acre parcel from Martin and Gary Gallimore on Glenmary Drive. 2. Continue to negotiate and offer Martin and Gary Gallimore a higher sum of money and/or other considerations. STAFF RECOMMENDATION Staffrecommends that the Board adopt the attached resolution pursuant to Title 25, Sections 15.2- 1903, 15.2-1904 and 15.2-1905, and Sections 33.1-119 through 33.1-132, of the Code of Virginia (1950 as amended), to authorize the acquisition of, and immediate right of entry to, a 0.75-acre parcel of land in Roanoke County located on Glenmary Drive (Tax Map No. 64.00-1-2) from Martin and Gary Gallimore by eminent domain proceedings. submitted: Melinda~~ " ' Economic Development Specialist Approved: Elmer C. Hodge County Administrator ACTION No Yes Abs Motion by: Approved ( ) Denied () Received ( ) Referred to Harrison Johnson McNamara Minnix Nickens Attachment ~ _. ~^ `/ \ ~ \ \ ~ ~~20 BOO ~ ~~~ ._ \ ~ \ ~ ~ ~~ ~_ ~~ !~ \ ~- ~ x x -_ x-- x_ _ x 1340 ~ / `~ k, \ ~~ / 1366.5 ~ ' ,~ / X 7360 + ` ~ ~\ \ I + X ? ~+ 1 ~ ~ _- 33 .3 x \+~ 1 371 .2 ~ - '" x ._ / + - - - - + X + ~ 11 + ~ 1~.,~ + +~ / / x + ~ ~ _ ~--- ~ ~, \ + 1362.0 / + / /k + / x / + / ~ + i W. i ~+ / + J ~, 12 9. 1316.9 + * ~~ - ~ ~ ~ / ;~ 2 ~~3 ~ ° Q ~ ~o ~ ~- ~ 2 -~ g ~ ~ ~ , ~ _ wwWr~ W.E. ~ -~ ~ \ 1313.4 ~~ ~ ~ / ~J O ~ 131;.1 ~ / 1 ~ ! ~- ~~ ~ ~~ ~ 1372.8 ~. ~ x x / _ + ~3~7.- ~ ~ _ + 46.., ~ ~ ~ ~ ~ _ ~ ~ ~ ~ -~ - / ~ x/j ~- + _ / r ~_~/ ~x // ~ ~ i ~ xc~~ ~1 ~ ~ x ,~~ r, x 1320.4 ` _--_ ,- + ~ /; x ~ / ~ ~.~- x - ~ ~~- ~ ~ x + ~ ~ ~ ~ ~ ~~- ~ -!~ ~ +/ ~ ~. I a S - ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 27, 1999 RESOLUTION PURSUANT TO TITLE 25, SECTIONS 15.2-1903, 15.2-1904 AND 15.2-1905, AND SECTIONS 33.1-119 THROUGH 33.1-132, OF THE CODE OF VIRGINIA (1950, AS AMENDED), TO AUTHORIZE THE ACQUISITION OF, AND IMMEDIATE RIGHT OF ENTRY TO, A 0.75-ACRE PARCEL OF LAND IN ROANOKE COUNTY LOCATED ON GLENMARY DRIVE (TAX MAP N0.64.00-1- 2) FROM MARTIN GALE GALLIMORE AND GARY WAYNE GALLIMORE BY EMINENT DOMAIN PROCEEDINGS BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition of an approximate 0.75-acre parcel of real estate is necessary for public use in connection with a County project for road construction and improvements, said real estate being owned by Martin Gale Gallimore and Gary Wayne Gallimore, located on Glenmary Drive in the County of Roanoke, Virginia, and designated on the Roanoke County Land Records as Tax Map No. 64.00-1-2; and, 2. That the project is necessary for the general health, safety and welfare of the public, and specifically is necessary for road construction and improvements; and, 3. That acquisition of the subject real estate is required for construction of a new industrial access road to the Roanoke County Center for Research and Technology for the safe and efficient management of traffic flow to and from the Center; and, 4. That the real estate required for this project is all of that certain parcel of land, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, owned by Martin Gale Gallimore and Gary Wayne Gallimore, consisting of .75 acre, more or less, located on Glenmary Drive in the Catawba Magisterial District of the County of Roanoke, S-a Virginia, identified upon the Roanoke County Land Records as Tax Map No. 64.00-1-2, and being more particularly described as follows: BEGINNING at an iron rod on north side of private road, southwest corner to the original Fulton Gallimore 1.42 acre tract; thence along north side of said private road, S. 84° 41' W. 115.6 feet to an iron pipe set on north side of said private road; thence 5 new lines through the Joseph Silcock land, N. 13 ° 30' W. 172.9 feet to an iron pipe in fence line; thence with fence N. 73 ° 45' E. 55.4 feet to an iron pipe set in fence line; thence N. 14° 00' W. 166.5 feet to an angle iron; thence N. 31 ° 37' W. 275.7 feet to an iron pipe set 2 feet south of twin red oaks; thence N. 55 ° 03' E. 92 feet to a point in fence of the R. A. Bird property, which point is N. 52 ° 19' W. 17.9 feet from a 2 inch iron pipe corner set in said R. A. Bird line; thence with said R. A. Bird line and fence S. 52° 19' E. 17.9 feet to aforesaid iron pipe, set in fence, S. 46° 19' E. 304.63 feet to an iron in said fence corner to R. A. Bird and Gallimore 1.42 acres tract; thence with the north line of Fuston Gallimore 1.42 acre tract S . 66 ° 10' W. 120.43 feet to an iron by a corner fence post; thence continuing with the west line of said Fuston Gallimore 1.42 acre tract S. 14° 11' E. 370.64 to the point of beginning, and containing 1.58 acres, more or less; and being shown on a map made by W. I. McGhee, C.P.E. dated March 4, 1956, which map is recorded with the deed; and BEING part of the same property conveyed to Fulton Gallimore and Bertha M. Gallimore by deed from Joseph W. Silcock, single, dated March 23, 1956, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 560, Page 189; HOWEVER, there is specifically excepted from the above described property that parcel of land containing 2.25 acres, more or less, conveyed to the Commonwealth of Virginia, by deed from Fulton Gallimore and Bertha Underwood Gallimore, husband and wife, dated June 14, 1962, and of record in the aforesaid Clerk's Office in Deed Book 694, Page 275, and being all of that 1.42 acre tract acquired by said Gallimores from W. D. Witt, et ux, by deed dated October 24, 1952, and recorded in the aforesaid Clerk's Office in Deed Book 480, Page 440, and being part of that 1.58 acre tract acquired by said Gallimores from Joseph W. Silcock, single, by deed dated March 23, 1956, and recorded in the aforesaid Clerk's Office in Deed Book 560, Page 189. For a more particular description of the land conveyed reference is made to sheet No. 4 of the plan for Route 81 Highway Project of record in the aforesaid Clerk's Office in State Highway Plat Book 5, Page 237. THIS BEING ALL OF THE SAME REAL ESTATE acquired by Fuston Gallimore from Fulton Gallimore and Bertha M. Gallimore (Bertha Underwood Gallimore), husband and wife, in deed dated August 17, 1972, and recorded in the 2 s-a aforesaid Clerk's Office in Deed Book 982, Page 536. The said Fuston Gallimore departed life, intestate, on September 2, 1989, and fee simple title became vested in his children and sole heirs at law: Martin Gale Gallimore and Gary Wayne Gallimore, as set forth in the list of heirs recorded in the aforesaid Clerk's Office in Will Book 43, Page 1073. 5. That the fair market value of the above-described property is $3,000.00. The sum of $3,000.00 has been offered and is hereby re-offered, to the property owners for purchase of the above-described real estate by the Board of Supervisors of Roanoke County, Virginia. 6. That it is immediately necessary for the County to enter upon and take possession of such property and commence construction of said new industrial access road and related improvements in order to ensure proper public access to and public safety of citizens utilizing Glenmary Drive and the extension/spur into the Roanoke County Center for Research and Technology and to more adequately serve the needs of the citizens of Roanoke County, and to institute and conduct appropriate condemnation proceedings as to the above-described real estate as provided by law. 7. That a certified copy of this resolution, to be sent by certified mail to Martin Gale Gallimore and Gary Wayne Gallimore on or before April 30, 1999, shall constitute notice to said property owners of the offer to purchase as set forth above and the intent to enter upon and take possession of the subject real estate to commence construction, as provided for in Sections 15.2- 1903, 15.2-1904 and 15.2-1905, and Sections 33.1-119 through 33.1-132 of the Code of Virginia (1950, as amended). 8. That the fair market value of $3,000.00 shall be paid out of the Glenn Mary Industrial Park account, and that any additional judgment of the court and related court costs in the condemnation proceedings shall be paid out of the General Fund-Unappropriated Balance. 3 S - ~• 9. That the Board does hereby invoke all and singular the rights, privileges, and provisions as to the vesting of powers in the County under the Virginia General Condemnation Act (§25-46.1, et se .), Sections 15.2-1903, 15.2-1904 and 15.2-1905, and Sections 33.1-119 through 33.1-132, of the Code of Virginia (1950, as amended), all as made and provided by law. 10. That the County Administrator, or an Assistant County Administrator, and the County Attorney are hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition through eminent domain proceedings, or otherwise. 11. That this resolution shall be effective on the date of its adoption and the property owner shall have thirty (30) days following the sending of notice, i.e. the certified mailing of this resolution as provided herein, within which to contest this taking and immediate right of entry as provided in Section 15.2-1905.C. of the Code of Virginia (1950, as amended). G:\P.TTORNEY\VLH\ECONDEV\GALLIMOR\CONDEMN.RSL 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 1999 ORDINANCE 042799-9 TO VACATE A PORTION OF A 15-FOOT SANITARY SEWER EASEMENT ACROSS LOT 2, BLOCK 1, SECTION 12, HUNTING HILLS, PLAT BOOK 9, PAGE 132, IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled `MAP OF SECTION NO. 12, HUNTING HILLS," dated October 23, 1978, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 132, afifteen-foot (15') sanitary sewer easement was shown and created on Lot 2, Block 1, Section 12, Hunting Hills, the subject easement being designated on said plat as "15' S.S.E."; and, WHEREAS, the Petitioner and the former owners, Lewis and Susanne Royster, have requested that the above-described existing 15' drainage easement, be vacated, and the current owners of Lot 2, Block 1, Section 12, Hunting Hills, Richard and Linnea Clompus, concur with the request; and, WHEREAS, a frame building and a wooden deck on Lot 2 have resulted in an encroachment on the subject sanitary sewer easement and the Petitioners have requested that it be vacated pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended); and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 13, 1999, and the public hearing and second reading of this ordinance was held on April 27, 1999. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sanitary sewer easement being shown cross-hatched and designated as "Sanitary Sewer Easement (+/- 150' x 15') to be Vacated" on Exhibit A attached hereto, said easement having been dedicated on `MAP OF SECTION N0. 12, HUNTING HILLS' dated October 23, 1978, and recorded in the aforesaid Clerk's Office in Plat Book 9, page 132, in the Cave Spring Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). 2 On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: b7~1~ Brenda J. Hol n, CMC Deputy Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 .~ ar .f ,t", v _. _.. . . ~ .. .R, SANITARY SEWER EASEMENT C± l5O' X ]5'1 TO BE VACATED /5 •.~.n,y,Fro~Ry . d,f .~ ~AtG~('S ,,.~---~ ~Q.~ • ~... .- J ~r.' '~` LoT ,~ •'~'~' f' ~= ~ L?$47~7~'. .U 4 ~ufCM ~~ ~ h Q .. .~~~ 1 ~-~~~ ~ rR~ ~ ~ .a ,~ ~'~ ~ 3~ ~G\ ~ ~r~_ ~t~_ LpT / P ran ~ ~ 9 9 0 ~ ~/* s32~ ~ i ~,o~h `~ ~ s~.r• ~ a 4 ~' d4.C P~~~~ _--~ g~ J f r' '~ 0 ! ~ ~ `t---- / ;~ r '~ 1 k-~.~~. nr ~, X~. ~cf c~_~ ~~~ o A '~~ C y~ ROANOI~E' COUNTY DEPARTMENT OF COMM£JNITY DEVELOPMENT E~lIBIT "A" SHOWING SANITARY SEWER EASEMENT TO BE VACATED ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri127, 1999 SUBJECT: Second Reading of an Ordinance to Vacate a Portion of a 15-Foot Wide Sanitary Sewer Easement Across Lot 2, Block 1, Section 12, Hunting Hills COUNTY ADMINISTRATOR'S COMMENTS: aG~i BACKGROUND: The Developers of Section 12, Hunting Hills provided a 15-foot wide sanitary sewer easement across the northern portion of Lot 2, Block 1. This easement was subsequently dedicated to Roanoke County. This lot is located along the top of a drainage divide and has a sewer line located at its northwest corner (draining west) and its northeast corner (draining north). A sewer line was never constructed across the rear of the property, nor is there a need for a line to be installed in the future. The first reading was held on April 13, 1999. SUMMARY OF INFORMATION: Richard and Linnea Clompus recently purchased the subject property from Lewis and Susanne Royster. A survey of the property showed a frame building and a wooden deck encroaching on the existing sanitary sewer easement. Mr. and Mrs. Royster have requested that Roanoke County vacate the unused portion of the sewer easement (as shown on attached exhibit "A"), thereby, eliminating the encroachment. FISCAL IMPACT: There will be no fiscal impact to Roanoke County. The Roysters will be responsible for all costs associated with the vacation of this easement. T-y STAFF RECOMMENDATION: Because there is no line located in this easement and there is no reason fora line to be installed in the future, staff recommends that the portion of the sanitary sewer easement shown on exhibit "A" be vacated following the second reading on Apri127, 1999. SUBMITTED BY: Gary Robe son, P.E. Utility Director APPROVED: c~ Elmer C. Ho ge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Harrison _ Received () Johnson Referred McNamara _ _ to Minnix _ _ Nickens ~+ 7~ 1400 ~O e~4 i V~CINI T Y MA.F'~ R~ ,~_ ~ ~y14N~~~ R0. ~?;'~ 4/" ' ;::•~~~ a~ ~..~yy,P'S .,:. f F G7 gg .e:bt. SANITARY SEWER EASEMENT (-~ l50' X ]5'~ TO BE VACATED is •.~'.n.,-,rA,er ~ 1C. .dtc ~s.trr J+' ' ~`T,~c4t2Td'"" t -----_.~ K --- O.$ ,y t[I~c~'S ~,31~ '~ ~~ h ~-- ~. \ ~ ~, ~. ~ " x'•54?~', y !LQj ~ ' a~tcrc F.+at. a ~~rgv ~r 3 t't. .ufc~/'` . ._-_-~k-~' ~ y 0 41 ~j' ++~SCL~,lMG ~, ~, 1• l ~ ,~~.'' ~ ,~w w ,sr as.~ r ~ '°"r .~~ ~ f ,~ t „ I ~ -/w l'f ~" R ~ I ~LOif. L~dB 1 ~A~6JO ,era' ^'i"~' ~f-'_'~ ~' r ff ~1^ ~' Q / ~ «.~- ~ , ~,,~,4,~ ov ! ,~~ea. lea, o ,,., ~ r ~<. ''t ,~~f c~~.r .~ ~~~ ~ 6 A ~T ~~ ROANO~E COUNTY DEPARTMENT OF COMMj1N~TY DEVELOPMENT EXHIBIT "A" SHOWING SANITARY SEWER EASEt~1ENT TO BE VACATED T-y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 1999 ORDINANCE TO VACATE A PORTION OF A 15-FOOT SANITARY SEWER EASEMENT ACROSS LOT 2, BLOCK 1, SECTION 12, HUNTING HILLS, PLAT BOOK 9, PAGE 132, IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled `MAP OF SECTION NO. 12, HUNTING HILLS,", dated October 23, 1978, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 132, afifteen-foot (15') sanitary sewer easement was shown and created on Lot 2, Block 1, Section 12, Hunting Hills, the subject easement being designated on said plat as "15' S.S.E."; and, WHEREAS, the Petitioner and the former owners, Lewis and Susanne Royster, have requested that the above-described existing 15' drainage easement, be vacated, and the current owners of Lot 2, Block 1, Section 12, Hunting Hills, Richard and Linnea Clompus, concur with the request; and, WHEREAS, a frame building and a wooden deck on Lot 2 have resulted in an encroachment on the subject sanitary sewer easement and the Petitioners have requested that it be vacated pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended); and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 13, 1999, and the public hearing and second reading of this ordinance was held on April 27, 1999. y • ' , ~#- NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sanitary sewer easement being shown cross-hatched and designated as "Sanitary Sewer Easement (+/- 150' x 15') to be Vacated" on Exhibit A attached hereto, said easement having been dedicated on `MAP OF SECTION NO. 12, HUNTING HII,LS' dated October 23, 1978, and recorded in the aforesaid Clerk's Office in Plat Book 9, page 132, in the Cave Spring Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). G:~.ATTORNEl'~VLH~AGENDA~HNTHILLS.ORD 2 ACTION NUMBER ITEM NUMBER ~~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 1999 SUBJECT: Second reading of an ordinance to obtain a Special Use Permit to replace an existing 30 foot pole with an 80 foot monopole and replace an existing building, located .4 mile north of intersection of Bent Mountain Road and Airpoint Drive, Windsor Hills Magisterial District upon the petition of US Cellular. SUMMARY OF INFORMATION: The petitioner has requested by the attached letter that this item be continued until the May 27, 1999 meeting at the 7:00 p.m. session. J APR 21 '99 10.16AM DAN CELL ,-~-~ I~~ r.l~l :"~~A ~A//~~ WIRElE55 TECHNOLOGIES April 21, 1999 County of Roanoke Mr. Terry Harrington Roanoke County Zoning Administrator S 204 Bernard Drive, SW Roanoke, VA 24018 Subject: Bent Niountain Special Use Permit Application Dear Mr. Harrington: On behalf of United States Cellular we request that you move our petition for a Special Use Permit from the April board of supervisors meeting agenda and place this application on the agenda for consideration at the May Board of Supervisors meeting. Should you have any questions or require any additional information please call us. Sincerely, ames E. er Senior Pro ect Manager cc D. Klumb, USCC M. Gartley, USCC T. Howey, USCC James Creekznore, WR&H Jack Ellinwood, ECI Jack Parkin Code: 1575 DanCcii Suildinc C~2 i Soi,th Navy 13lvCl. Pensaoela, Florida c;250T TEi. (850; 453.9914 FAX' (e5C) 473-A.iiC~ • ACTION NUMBER ITEM NUMBER ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 1999 SUBJECT: Second reading of ordinance authorizing a Special Use Permit to construct a 120 foot cellular monopole tower, located at 1887 Electric Road, Windsor Hills Magisterial District, upon the petition of Triton PCS (Good Shepherd Church). SUMMARY OF INFORMATION: The petitioner has confirmed by the attached letter that the above request has been withdrawn from consideration. APR. -22' 99 ('fHU) 09 ~ ?7 GENTRY, LOG~~6, RAKES~M TEL ~ 5~0 983 9469 r. uu~ Attorneys a[ Law S~~U•9b3.93UR I'a~,irnile ~40~983.9~~G0 Via Facsimile Terrance L. Harrington Director of Planning Roanoke County -Dept. of PlanninC & Zoning P.O. Boy 29800 Roanoke, VA 24018-0798 GENTRY LOCKS RAKES & MQORE Apri 1 2Z, 1999 -3 Re: Triton Site 417 -Good Shepherd Lutheran Church IU I'r;inl~lfn Ra::r1 S C h~,~arr~c~ h]na~:ool~ Roanoke, Vngin~a 2~i0 SU o013 Dear Terry: This will confirm that Triton PCS, Inc. has voluntarily withdrawn its application for a special use permit for the operation of a 120 foot monopole at the Good Shepherd Lutheran Church property on Route 419. We very much appreciate your continued cooperation and support. Yours sincerely, GENTRY LOCKS RAKCS & MOORS G. Michael Pace, Jr. GMP:Igh Enclosure cc: Frank J. Shortall John A. Slater (W uransacr\ 14722\ 11\00612013.DOC 1 ACTION NUMBER ITEM NUMBER I "' i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 27, 1999 SUBJECT: Second reading of an ordinance to rezone 53.125 acres from AG-3 to PRD to construct a planned residential community located in the 7600 block of Token Road, Cave Spring Magisterial District upon the petition of Grindstone Engineering. SUMMARY OF INFORMATION: This item has been continued by the Planning Commission and will not be heard this evening. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 27, 1999 ORDINANCE 042799-10 TO CHANGE THE ZONING CLASSIFICATION OF A 456.6-ACRE TRACT OF REAL ESTATE LOCATED IN THE 5300 BLOCK OF GLENMARY DRIVE (TAX MAP NOS. 54.00-1-2;3 AND 64.00-1-1) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF PTD WITH CONDITIONS UPON THE APPLICATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the first reading of this ordinance was held on February 23, 1999, and the second reading and public hearing were held April 27, 1999; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 7, 1998 and a work session on April 21, 1998; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 456.6 acres, as described herein, and located in the 5300 block of Glenmary Drive (Tax Map Numbers 54.00-1-2; 3 and 64.00-1-1) in the Catawba Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of PTD, Planned Technology Development District. 2. That this action is taken upon the application of the Board of Supervisors of Roanoke County. 3. That the owner of the property has voluntarily proffered in writing conditions which are made a part hereof and incorporated herein by reference and which are set out in detail in the submitted materials contained in the attached Exhibit A entitled "Roanoke 1 County Center For Research and Technology, March 24, 1998, Application to Rezone the Property from R-1 to PTD," said materials to include a memorandum dated April 17, 1998, from the Director of the Department Economic Development for Roanoke County regarding conditions pertaining to greenway and trail development at the Center, all of which conditions the Board of Supervisors of Roanoke County, Virginia, hereby accepts, with the exception that the Lone Eagle District described on the Preliminary Concept Plan is hereby to be designated as Reserved for Future Development, 4. That said real estate is more fully described as follows: Beginning at a %inch capped rebar set in the north right-of--way line of Interstate 81 and Glen Mary Drive, comer to Philip Trompeter & Constance Trompeter Hausman, thence leaving said Interstate and Drive and along Trompeter, N 54° 11' 01" W 106.44 feet to a %z-inch capped rebar set, corner to Emmett I. Jr. and Mary C. Grisso; thence leaving Trompeter and along Grisso, N 51° 03' 57" W 238.25 feet to a 5/8-inch iron rod found; thence N 41° 47' 23" W 399.04 feet to a 5/8-inch iron rod found; thence S 71° 20' 01" W 345.58 feet to a 3/4-inch iron pipe found, corner to H. M. & Karen E. Montgomery; thence leaving Grisso and along Montgomery, Kathleen F. Nichols, and Jayne Melton Hampton & William J. Hampton, N 39° 35' 40" W 3840.65 feet to a '/cinch capped rebar set in a fence comer in a painted tree line, comer to Hampton and David W. & Constance R. Shelor; thence leaving Hampton and along Shelor, N 53° 24' S6" E 3805.08 feet to a %rinch iron rod found; thence S 01° 37' 22" E 190.40 feet to a %rinch iron rod found; thence N 41° 16' 31" E 88.69 feet to a %-inch iron rod found, corner to Glenvar Heights Section No. 2; thence leaving Shelor and along Glenvar Heights Section No. 2 the following courses: S 52° 15' 12" E 192.90 feet to a'/~-inch capped rebar set; S 36° 31' 18" E 85.00 feet to a %rinch capped rebar set; S 70° 01' 18" E 193.00 feet to a'/cinch capped rebar set; S 54° 01' 18" E 85.00 feet to a %rinch capped rebar set; S 18° 01' 18" E 165.00 feet to a %rinch capped rebar set; N 87° 28' 42" E 102.00 feet to a %rinch capped rebar set; S 35° 01' 18" E 192.00 feet to a %inch rebar found; S 26° 01' 18" E passing a 3/4-inch iron pipe found at 101.70 feet, passing a 3/4-inch iron pipe found at 206.20 feet, in all 338.00 feet to a %rinch capped rebar set; S 71° 31' 18" E passing a 5/8-inch iron rod found at 84.10 feet, passing a 5/8-inch iron found at 141.02 feet, in all 189.00 feet to a %rinch capped rebar set; S 71 ° 01' 18" E 176.00 feet to a %rinch capped rebar set; S 40° 31' 18" E 182.50 feet to a'/cinch capped rebar set; N 47° 56' 33" E 179.59 feet to a '/cinch capped rebar set; S 32° 53' 00" E passing a 5/8-inch iron rod found at 537.90 feet, passing a %rinch road found at 2161.38 feet, comer to Glenvar Heights Section No. 1, thence leaving Section No. 2 and along Glenvar Heights Section No. 1, in all 2643.72 feet to a'/r inch capped rebar set; thence along Glenvar Heights Section No. 1, S 30° 40' 00" E 820.33 feet to a %-inch capped rebar set; thence S 17° 14' 12" W 2.98 feet to a VDOT right-of-way monument found in the west right-of--way of Glenvar Heights Boulevard; thence leaving Glenvar Heights Section No. 1 and along the west right-of-way line of said Boulevard, S 16° 39' 28" E 166.64 feet to a VDOT right-of--way monument found; thence S 25° 54' 06" E 112.17 feet to a VDOT right-of-way monument found in the north right-of--way line of Interstate 81; thence leaving said Boulevard and along Interstate 81 north right-of--way the following courses: S 74° 21' S9" W 260.64 feet to a VDOT right- of-way monument found; S 78° 39' 35" W 152.to VDOT right-of-way monument found; S 64° 34' 36" W 99.73 feet to a %inch capped rebar set; S 62° 56' 59" W 255.48 feet to a VDOT right-of-way monument found; S 56° 37' 49" W 197.29 feet to a VDOT right-of-way monument found; S 67° 26' 2 22" W 725.00 feet to a VDOT right-of-way monument found; S 81° 41' 10" W 128.80 feet to a VDOT right-of--way monument found; S 73° 12' 45" W 251.07 feet to a VDOT right-of--way monument found; S 63° 09' 48" W 266.97 feet to a %rinch capped rebar set; S 56° 59' 16" W 137.92 feet to a %rinch capped rebar set; S 53° 42' 48" W 105.50 feet to a VDOT right-of-way monument found; N 29° 06' 26" W 148.57 feet to a VDOT right-of-way monument found; S 64° 46' 41" W 26.63 feet to a VDOT right-of--way monument found, comer to Martin Gale & Gary Wayne Gallimore; thence leaving said right-of--way and along Gallimore N. 46° 50' 43" W 233.58 feet to a 2-inch iron pipe found; thence N. 52° 54' 24" W 17.59 feet to a 3/4-inch iron pipe found; thence S 54° 40' 01" W 91.57 feet to a 3/4- inch iron pipe found; thence S 31° 54' 33" E 271.32 feet to a'/rinch capped rebar set in the north right-of--way of Interstate 81; thence leaving Gallimore and along said right-of--way S 77° 12' 57" W 40.86 feet to a VDOT right-of-way monument found, the PC of a curve to the left with a radius of 560.87 feet, delta of 29° 52' 54", arc of 292.51 feet; thence a chord of S 69° 11' 45" W 289.21 feet to a VDOT right-of-way monument found, the PT of said curve; thence S 57° 30' 29" W 19.14 feet to a 5/8-inch iron rod found, comer to Edgar & Lottie B. Dickerson; thence leaving said right-of-way and along Dickerson N. 29° 37' 52" W 107.48 feet to a %rinch iron rod found; thence S 84° 02' 11' W 445.25 feet to a %rinch iron rod found; thence S 47° 19' 56" E 152.14 feet to a'/rinch capped rebar set; thence S 54° 11' 01" E 130.67 feet to a'/rinch capped rebar set in the north right-of-way line of Interstate 81; thence S 69° 58' 12" W 38.66 feet to a %-inch capped rebar set; thence S 53° 18' 07" W 8.39 feet to the point of beginning, containing 456.60 acres, more or less, and being a combination description of Tax Parcels #64.00-1-1, #54.00-1-2, and #54.00-1-3. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~~ Brenda J. Holto , CMC Deputy Clerk to the Board of Supervisors cc: File Melinda Cox, Economic Development Specialist Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 / _ ~." PETITIONER: ROANOKE COUNTY BOARD OF SUPERVISORS CASE NUMBER: 12-4/98 Planning Commission Hearing Date: April 7, 1998 Planning Commission Worksession Date: April 21, 1998 Board of Supervisors Hearing Date: April 27, 1999 A. REQUEST Petition of the Roanoke County Board of Supervisors to rezone 456.6 acres from R-1, Residential to Planned Technology Development District, for a business and commercial park, located in the 5300 block of Glenmary Drive, Catawba Magisterial District. B. CITIZEN COMMENTS (April 7, 1998) Margaret Simmons wanted to know how the proposed project will affect Dow Hollow Road. Staff responded to Ms. Simmons that any future extension to Dow Hollow would involve a substantial upgrade to the existing road, and would necessarily involve the acquisition of additional properties in the Dow Hollow Road and Prunty Drive areas. C. SUMMARY OF COMMISSION DISCUSSION April 7. 1998 Public Hearing The Commission discussed with Mr. Gubala the Lone Eagle District proposal on the upper portion of the property, expressing support for the Planning Department concerns that until the preliminary engineering is undertaken, the extent of grading and land modifications needed to develop the Lone Eagles is unknown. Mr. Gubala indicated that the Lone Eagles were not a high priority development area and the County's immediate emphasis would be on developing the Corporate Circle and Technology District areas of the Park. The Commission agreed that additional language pertaining to Greenways was needed, and agreed to review additional proposals from the Economic Development staff at their April 21, 1998 Worksession April 21. 1998 Worksession The Commission reviewed the April 17th memorandum from Mr. Gubala which outlined the County's stated greenway objectives for the project. After reviewing the memorandum and discussing the issue with Ms. Cox ,the Commission expressed concern that a greenway system may never be constructed within the project area. The Commission's recommendation is that the Board of Supervisors, as current owner of the land, incorporate a greenway system into the design of the Roanoke County Center for Research and Technology. The conceptual location of the greenway system should be located and reserved for future construction as part of the preliminary engineering for the site. The Commission understands that funding for the construction of the greenway system is not now available, and may not be available for the foreseeable future. However, if land area within the project site is reserved for future greenway and . „;.. trail construction then development of businesses within the site will not preclude the possibility of a future trail system. D. PROFFERED CONDITIONS All submitted material constitute proffered conditions (see attached notebook), including the April 17th greenway memorandum from Mr. Gubala. E. COMMISSION ACTION(S) Ms. Hooker moved to recommend that the request as submitted be approved with the proffered conditions with the exception that the area designated as the Lone Eagle District not be approved and that this area be designated as Reserved for Future Development .Development of this area would not be permitted until preliminary engineering is undertaken, and the conceptual master plan for the project is resubmitted to the Commission and Board for review and formal revision under the provisions of the PTD. The motion carried with the following roll call vote. AYES: Robinson, Ross, Thomason, Hooker, Witt NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report Other Terrance Harr' gton, cretary Roanoke C my Planning Commission " ~w> ®"" ..a.aw,6 STAFF REPORT Case Number: 12-4/98 Prepared by: J. Scheid/T. Harrington Applicant: Roanoke County Board of Supervisors Date: April 7, 1998 PART I A. EXECUTIVE SUMMARY This request is generally consistent with the proposed Principal Industrial land use designation of this area of west county. It is also consistent with the county's Economic Development Strategy. An intensive community input process has been undertaken and results in a rezoning proposal that is consistent with the desires of the neighboring community, the county and area businesses. There are three areas of the proposal where additional information is required. These are: the Lone Eagle District and how development of this portion of the site will be accomplished with minimal environmental degradation to the steep slopes; status of roads including private road construction standards and maintenance agreement; and greenways and trails. DESCRIPTION This is a request of the Roanoke County Board of Supervisors to rezone approximately 457 acres from its current designation of R-1 Single Family Residential to a proposed designation of PTD Planned Technology District.. The purpose of the request is to develop the public corporate research center to be known as the Roanoke County Center for Research and Technology. Roanoke County purchased the property in 1997 for the purpose of developing this Center. Although the Center will likely contain industrial/manufacturing uses, the stated emphasis of the Center will be on research and development activities, corporate offices and corporate and business services to support the employment base within the Center. The property is located within the Catawba Magisterial 1 T ~., District, and within the Glenvar Community Planning Area. It is situated along Glenmary Drive approximately three-fourths of a mile north of the Dixie Caverns exit to I-81 C. APPLICABLE REGULATIONS A rezoning classification of PTD Planned Technology District is requested. The PTD is a new zoning district that has been developed and is being reviewed concurrent with this rezoning request. The PTD is a modification of the Planning Industrial District (PID) adopted by the Board in 1992. The existing PID regulations do not permit all of the components and proposals submitted as part of this rezoning request. The Planning Commission directed the staff to modify the PID district, to address the needs of this and similar proposals. The proposed PTD is the result. A conceptual master plan has been submitted as a requirement of the PTD. If approved by the Board of Supervisors, final master plans will need to be submitted for administrative review and approval prior to commencement of development. All final plans must generally conform to the conceptual master plan and the series of proposals and proffers submitted as part of this request. PART II A. ANALYSIS OF EXISTING CONDITIONS 1. Lot Area and Description - This site consists of 457 acres of land. The property is a combination of pastures, ponds, streams, steep slopes and forests. An overhead power line bisects the property from north to south. The property currently has a farm lease on it and is mowed for hay. 2. Location - This site is located just north of I-81 and Route 11/460 and is bordered on the east by Glenvar Heights Blvd. The Dixie Caverns Exit #132 is located to the southwest. 2 ~. 3. Topography - This site has a wide range of slope and topography as would be expected of a property this size. The southern portions of the site, consisting of the existing pastures, are the most level. The site becomes quite steep, with slopes exceeding 25o, on the northern half of the property. 4. Views - Views to the site are limited by existing topography and existing woodlands. Limited views of the site are feasible from locations along Rt. 11/460 and other high points in the Roanoke Valley. Views from the site are quite significant. Looking south from the pasture area, views of Poor Mountain and the associated ridgeline can be seen. Looking north from the pasture area, beautiful views of Fort Lewis Mountain and the associated ridgeline can be seen. To the northeast, views of downtown Roanoke and Mill Mountain can be enjoyed. 5. Vegetation - The northern, more mountainous areas of this site are predominately woodlands consisting of oak, hickory, beech, ash, tulip poplar, maple and scattered evergreen. The southern half of the site contains pockets of deciduous woodland that was left remaining after clearing for pastures. Along the stream corridors, willow, ash and sycamore have become established. 6. Drainage - Water is a significant factor on this site. Callahan Branch and it's tributaries bisect the property from northwest to southeast. The Callahan Branch basin drains the majority of the site and a sizable portion of off-site area. It exits the property through a box culvert under I-81. A main tributary to Callahan Branch parallels the eastern boundary, near the properties off Glenvar Heights Blvd. The Callahan basin features 2 existing ponds - one large pond located in the main stem of the branch and a second pond on the western side of the site. Two other existing ponds are located in a small basin in the lower southwest corner of the property. All of these ponds are utilized primarily for agricultural purposes. 7. Archeoloav - A standing cabin is located in the lower southeast corner of the site. This cabin was relocated for 3 the construction of I-81 and extensively remodeled at that time. There are indications that Native Americans traveled through this property and one test dig, in the pasture area, revealed several areas with Native American and early settler artifacts. One study area is eligible to receive further research at the determination of the State of Virginia. 8. Buildings/Structures - This property contains three houses, including a log cabin at the corner of I-81 and Glenvar Heights Blvd. These houses are currently leased. Two houses and a barn are located at the end of Glenmary Drive and a pole barn is located near the largest pond. 9. Access - Access is currently from Glenmary Drive. 10. Surrounding Neighborhoods - This site is bordered on the west by the Prunty and Dow Hollow communities and on the east by the neighborhood of Glenvar Heights. These are all well- established single-family residential areas. B. ANALYSIS OF PROPOSED DEVELOPMENT 1. Use - The proposed use is a planned research and technology park containing four major areas: Corporate Village District, Corporate Circle District, Technology District and the Lone Eagle District. 2. Site Layout - Each of these 4 districts is described further below: Corporate Village District - A village center with businesses, support services, and commercial buildings, this area is located at the upper end of Dry Branch on the proffered concept plan. Corporate Circle District - Corporate office buildings with select commercial business ventures adjacent to the Corporate Village District. Technology District - Research and technology businesses located around the Corporate Village and Corporate Circle. The proffered concept plan indicates areas for 11 sites in this district. 4 -' Lone Eagle District - Large lot, high-end residential home businesses or professional businesses of ten employees or less. All businesses are service oriented, non-manufacturing with minimal requirements for client pacing and delivery truck service. This district is located in the northern half of the property. The proffered concept plan indicates 20 sites in the Lone Eagle District. The necessary preliminary engineering has not been done on this site to determine whether the location and size of these 4 districts is feasible. Information on the gross square footage in each land use has not been submitted as required by the Planned Technology Development District. On the proffered concept plan the Lone Eagle District is located in the area of the steepest slopes. The development of this area will possibly require private roads and private water and septic systems. 3. Access to Site - The primary access to the site will be from Glenmary Drive. The County has proffered that there will be no access from Prunty Drive or Glenvar Heights Boulevard. The proffered site plan shows an access option from Dow Hollow on the western side of the site. This access point proposes no direct connection to Prunty Drive (a bridge or tunnel design is proposed) . The application does not state what, if any, improvements are proposed for Glenmary Drive to accommodate the expected traffic from this project. Glenmary Drive is technically part of the interstate system, having been constructed/modified in conjunction with the interstate construction. Portions of Glenmary are likely to be affected by the proposed widening of I-81. Such construction may allow the upgrade of Glenmary to accommodate expected traffic volumes, however the timing of this upgrade may not coincide with the demand generated by the commercial and industrial development in the Center. 4. Circulation - The concept plan indicates that a loop road will serve the Corporate Circle and Technology District with a smaller loop road to the west serving the Corporate Village. The Lone Eagle District to the north is served by a single road that splits and leads to two dead ends. 5 .- ~' "_ Without the benefit of the preliminary engineering it is impossible to tell at this point in time whether the concept plan for the road system is feasible or not. If as a result of the preliminary engineering substantial changes to the designs shown on the master plan become necessary the rezoning request will need to be resubmitted to the Commission and Board for revision and adoption. The rezoning submittal does not include specific information about whether the roads are public or private and who has responsibility for long-term maintenance of the roads. This is particularly important within the proposed Lone Eagle District where environmentally sensitive road construction will be a challenge due to the extreme slopes in this area. A traffic circulation plan has been submitted with this application. 5. Traffic Count - A preliminary traffic generation study was conducted. This study assumed that the site would be divided into 14 buildable sites of 20 acres each. Utilizing the Institute for Transportation Engineers' Trip Generation Manual a projected daily traffic count of 6615 vehicles per day was derived. The Virginia Department of Transportation reviewed this information and commented that based on generic business office parks the traffic volume estimate appeared to be conservative. 6. Architecture - Article VII of the Covenants and Conditions contains some general design guidelines for the exterior appearance of buildings in this park. A Design Review Team will be established and responsible for reviewing, evaluating and approving building and site plan designs. The Design Team may recommend a higher standard than these criteria indicate. In instances where the Design Review Team can waive specific standards, the Roanoke County Zoning Ordinance will establish the minimum standard. 7. Public Services - Public water and sewer can be made available to this property by extensions of approximately 800 feet for both from Route 460. It is unclear from the information 6 .~.,:.~ submitted whether or not the Lone Eagle District would be connected to public services. 8. Fire and Rescue - Fire and rescue service to this site is adequate. Response service, in the range of 4-8 minutes, would be provided by the Fort Lewis Station. 9. Environmental Issues - Article VIII of the Covenants and Conditions addresses community concerns about environmental issues during the construction process such as open air burning, accumulation of debris, storage of equipment and materials and construction access. The northern portion of this site is heavily wooded and quite mountainous with most slopes ranging from 30% to in excess of 60 0 . This area is the proposed location of the Lone Eagle District. Although there are some areas in the saddles of the mountain ridges where slopes are in the 15% range, the development of this area and the necessary provision of road, water and waste disposal systems could possibly do significant environmental damage to this portion of the property. 10. Amenities - Although the Covenants and Conditions state that pedestrian access paths and bicycle trails shall be provided no concept plan or map of these amenities has been proffered at this time. 11. Community Process - A five-month Community Visioning Process was incorporated into the early stages of planning for this rezoning. This community process was initiated due to the failure of the County's initial attempt several years ago to propose and develop a traditional industrial park on this site. There was significant neighborhood opposition to the initial industrial park proposal. As a result of this failure, a Community Advisory Committee was formed from the business and residential leaders in West County and expert advice was sought from architects, landscape architects and engineers. A two-day charette was held to solicit community input on c?esign, use and operational issues. The proposed concept plan and covenants are the County's interpretation of the results of this process. 7 C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN As stated in the application materials, this request does not conform to the future land use map prepared and adopted in 1985. The 1985 Comprehensive Plan Map designated this general area as "Development", a designation that promotes residential development at a variety of densities and housing types. The 1985 Plan did however designate most of the land areas around the Dixie Caverns exit (and in proximity to this property) as Core in recognition of the commercial development potential made possible by the interchange location. Since 1985 the county has placed considerable emphasis on economic development and in recent years has adopted economic development strategies promoting the development of this site Generally, Principal Industrial policies contained in the Comprehensive Plan advocate development of industrial uses in the Glenvar area provided sufficient water and sewer capacity exists, and industries are protective of the natural environment and respective of adjacent neighborhoods. Policy I-8 states that industrial areas outside of principal industrial areas are appropriate if exceptionally designed for light manufacturing, office and research uses. PART III STAFF CONCLUSIONS This rezoning request is a continuation of a process initiated by Roanoke County several years ago to develop this parcel for a productive economic use. The community involvement process used to develop the preliminary master plan and covenants was a response to the community's desire that the industrial use of this property be compatible with the surrounding neighborhoods. The staff believes this process was a success, in that a community consensus was achieved on the use of this property. 8 The proposal before the Commission for review is unlike any industrial rezoning previously before the county. With its emphasis on research and development uses, and the incorporation of commercial services to serve businesses and employees of the park, the Roanoke County Center for Research and Technology has the potential to set a new standard for quality industrial development within Roanoke County. If the Roanoke County Center for Research and Technology is successful, residential areas around the park in the Dow Hollow and Prunty communities will experience significant market pressure for redevelopment in the coming years. If approved, the county should recognize that future requests to rezone these areas will be forthcoming as demand for additional industrial and commercial space emerges. The staff recommends that this request be approved. However, we believe that several aspects of the overall proposal should be modified before acted on by the Board. First, because of the severe potential for environmental and slope degradation, we believe that the Lone Eagle District should be reserved from approval until such time as the county is ready to undertake preliminary engineering for this area to clearly show the extent of grading necessary to achieve the envisioned road network and install the necessary water and waste disposal systems. Second, we believe the application needs to be clarified as to which roads within the Center will be public and private, to what standards private roads will be built and how long-term maintenance requirements for private roads will be achieved. Finally, although greenways are designated in several areas on the concept plan, the proposal lacks clarity on greenway and trail development issues. We believe the plan should be modified to clearly state that greenways and trails will be constructed with each phase of the project, and that the system of Greenways and trails will generally link all of the sites within the park into a cohesive system. Information should also be provided on who will be responsible for 9 ~"~ construction of the trail system and who will bear the maintenance responsibility after construction. PREPARED BY: JANET SCHEID/TERRY HARRINGTON DATE PREPARED: April 3, 1998 10 !:/ Roanoke County Department Economic Development Memorandum ..~~ ~~= TO: Terry Harrington _ ..,~'' FROM: Tim Gubala ~,~'~'tit DATE: April 17, 1998 RE: Roanoke County Center for Research and Technology; Proffer of Conditions pertaining to Greenway and Trail Development at the Center As part of the Commissions and Boards consideration of the pending rezoning request, I would like to offer the following as a proffer pertaining to the development of a greenway/trail system at the proposed Center. 1. As developer of the Center, Roanoke County will be responsible for the inclusion of a trail/greenway system in portions of the park. A. Protect environmentally sensitive creeks and streams as addressed in the Preliminary Concept Plan from Hill Studio's team. B. The final area dedicated to greenways and walking trails may vary upon completion of detailed engineering. C. The various components of the system shall either be constructed at public expense, or shall be the responsibility of the businesses locating in the park. D. The fiscal responsibility for development and maintenance will be negotiated at the time of the sale of the property. 2. The conceptual location of all of the major components of the system shall be determined at the time that the preliminary engineering of the Center is undertaken. However, at a minimum, the system shall have the foillowing characteristics: A. Construction of the system shall be phased to coincide with the construction of the various uses in the Center. The intent is to develop the system in conjunction with the development of the park. ~~.~~ ,,..,,~ B. A greenway system overlays the streams as a defined protection area. C. Some of the greenways incorporate a trail system available to residents and businesses within the site. D. The trail system allows a connection between the developed areas and the natural areas of site. E. The trail/greenway system may/shall be constructed of a variety of materials suitable to the intended usage. ROANOKE COUNTY CENTER FOR RESEARCH & TECHNOLOGY REZONING REQUEST MARCH 24, 1998 Executive Summary This report is a request to rezone the former Glenn-Mary Farm Site to a Planned Technology Development district (PTD) to support the development of the Roanoke County Center for Research & Technology. The park will contain four major districts: Corporate Village District A village center with businesses, support services, and commercial buildings Corporate Circle District Corporate buildings with select commercial business ventures adjacent to the Corporate Village Technology District Progressive R&D and technological manufacturing entities which encircle the Corporate Village and Corporate Circle Lone Eagle District Residential and commercial mix for self-employed or limited small business endeavors A Preliminary Concept Plan for the site was developed by the citizens and staff in a five month Community Visioning Process under the facilitation of a Design Team of architects and engineers. Concurrently, the Design Team used the same five months to qualify the site. Copies of the subconsultants reports are included in the attachments. A Phase I Environmental Site Assessment found no major environmental obstacles to the purchase and development of the land. A Preliminary Subsurface Exploration Report determined the site suitable for development and that costs should be "normal" in the areas investigated. Adequate public water and sewer facilities exist, or are planned to be extended, at locations near the boundary of the site. A preliminary review of current and proposed stormwater, runoff impacts and water quality issues was conducted. With proper design, stormwater management and flow quantity can be controlled while the established stream ecosystem and drainage pattern can be utilized to lessen the impact of thermal loading and achieve some natural water quality management. The property is completely surrounded by a minimum 100' landscape buffer that will provide screening for adjoining residential neighborhoods. A Phase I Archeological study of the site was performed to identify historical resources. Several test digs revealed some artifacts with one area is eligible to receive further research if warranted by the State of Virginia. A preliminary traffic study focused on the alternative access road options, traffic projections, and existing road upgrades as a result of the projected traffic counts and safety concerns. r_ Executive Summary Page Two The Roanoke County Center for Research & Technology's preliminary concept plan and design guidelines incorporate innovative and site responsive development methods. It allows the opportunity to develop a carefully crafted and rigorously controlled business park which protects and enhances natural resources, while facilitating high-quality, leading edge, mixed use development. Roanoke County Center for Research & Technology will provide Roanoke County the opportunity to become a part of the technological growth of this portion of the state. COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard ter.- - P.O. Box 29800 Roanoke, VA 24018 t 54a~ 772-2068 FAX (54o a 772=21 a8 .., For• staff use only ' dater ceived'- ~ '~ ~ received b~ /-~ T~ ~ ~ ao - application fee: PC/8ZA da~/te:. Lf~ ~~/ ~ placards 'sued: "Z~/ ZV' ~ /~ SOS/-dace:Q L~J '~-~~ y" Case Number: Proposed Zoning: Planned Technology Development District (PTD) i-or staff Usa or,ry Proposed Land Use: Eusiness and Commercial Park as specified in the Use Type: Concept Plan Does the parcel meet the minimum lot area, wi;;th, and frontage requirements of the requested district? YES X NO 1F N0, A Vr,'(A.~~CE IS REQUIRED FIRST. Does the parcel meet the minimum criteria fer t: ~__ requested Use Type? YES x NO IF NO, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being pro. f ere with this request? YES NO X ~~~{~.X'~'l~~'Ff~~~?{X~F`'•~'~":~'sa'~~";?ii~~~s~'~ '('11siia~~;~ ~'s~`'~~~~~ ~'~a~;~`~~~~'~?h' Variance of Section(s) of the Roanoke County Zoning Ordinance in crier to: Is the application complete? Please chectc if encicsed. APPLICATION WILL NOT EE ACCEPTED IF ~,NY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v wa v ws v Consultation 8 1 /2" x 1 i " concept plan Application fee Application Metes and bounds description Proffers, if applicable ~~~ Justification '`"" Water and sewer application Adjoining property owners l hereby certify that l am either the owner of the property or the ov~~ner's agent or contract purchaser and am acrrng with the knowledge and,,ognsent of trra~wner. Owner's Signature: ~~r~' ,/f ~ ~ ~ _ - - 1 ,~, JUSTIFICATION FOR REZONING This request furthers the purposes of the Zoning Ordinance as it encourages the economic development activities for the creation of wealth and jobs while producing an aesthetically pleasing and functional planned development. Protection of the property was outlined in the professional reports in three areas of testing (archeological, environmental, and geotechnical) during the site qualification process. Access roads and traffic patterns received intense focus and five separate routes were proposed based on development phases and increased traffic patterns. Specific guidelines and restrictions were developed to protect the property, the public, the environment, and the businesses on site in the Declaration of Protective Covenants and Conditions (see Section 5). The project does not conform to the general guidelines and policies contained in the 1985 Roanoke County Comprehensive Plan, but does reflect the goals of the Economic Development Strategy 1992-1994 and the County Visioning Process. In recent years, West County has experienced a growth spurt with the development of Valley TechPark; the expansion plans of companies such as The Kroger Company, Richfield Retirement Center, and RR Donnelley & Sons; and new location announcements such Frito-Lay and Rusco. Major impact on West County will be felt with the expansion of Interstate 81, the possible widening of Route 11/460, and the beginning of the construction on the test bed of the Smart Road approximately twelve miles from the Exit 132 at Dixie Caverns. There are approximately 17 miles of interstate with 6 interchanges which is an economic opportunity for Roanoke County as outlined in the Economic Development Strategy 1992-1994. Roanoke County's current construction project on the north transmission loop from the Spring Hollow Reservoir is also boosting development in an area that was primarily agriculture. The Economic Development Sub-Committee Report for Roanoke County Vision 2010 stated that a firm commitment was needed by Roanoke County to provide land and infi-astructure to encourage economic development (see attached copy of report). It is respectfully requested that the current revision of the Comprehensive Plan review the growth and development of West County and alter the plan to reflect the change from neighborhood conservation to mixed use development in the area northeast of Dixie Caverns and Interstate 81. Due to the neighborhood conservation status of the land and the two residential communities which bookend this property, Roanoke County incorporated a five month Community Visioning Process. A Community Advisory Committee was formed from the business and residential leaders in West County and under the facilitation of an external Design Team of consultants, this group sought community feedback on the proposed Roanoke County Business Park. A Technical Resource Board was formed from regional leaders to support the Community Advisory Committee. The Design Team performed consecutive duties of gathering community input and qualifying the site for the preparation of a week long Design Workshop for the Community. The outcome of five months work was the Preliminary Concept Plan for the Roanoke County Business Park {see Section 4). This plan addresses the attached Critical Issues presented by residents in addition to the public services and facilities, water/sewer, and roads. Impacts on the schools and parks/recreation is expected to be minimal as only one district within the concept plan includes housing for a maximum of 20 families. Economic Development Sub-Committee Report Roanoke County Vision 2010 ECONOMIC DEVELOPMENT 1. Need a firm commitment by Roanoke County to provide land and infrastructure to encourage economic development. a. Procure a large tract of land ( 300-400 developable acres ) in order to focus and control economic development facilities. b. Construct roads, water, sewer, storm drainage, and associated facilities. Facility should be similar to RCIT. c. Development should not be confined to "service industries". 2. Continue to identify and rezone existing "free standing" parcels to support economic development. Encourage these "individual" parcels to be developed for service industries in order to minimize conflicts with existing developments.. 3. Strive to obtain a major industry to replace the void left by Norfolk-Southern and Dominion Bank. 4. Continue to develop partnership with Research Community at VPI~SU and "Smart Road". 5. Continue to support the efforts r}f the Roanoke Regional Partnership to showcase the Valley. TOURISM 1. Create a partnership with the municipalities of Valley to showcase the attractions in each of the municipalities, i.e. Center In The Square, Transportation Museum, Explore, Smith Mountain Lake, etc. 2. Actively educate the users of the Parkway of the attractions of the area. 3. Continue to promote events such as Tour DuPont which showcase the area to the world. CRITICAL SUCCESS FACTORS ~' ,,, FACTORS: ^ Public Trust ^ Avoiding "The Preconceived Plan" Notion (Use the workshop process to distill the "Smoke & Mirrors" attitudes) ^ Widening of Route 11/460 ^ Insure that end result is a saleable product ^ Use park to stabilize residential taxes ^ Seek out clean business/industry ^ Property tax impact -will homes hold value? ^ Buffer Zones ^ Industry & building restrictions ^ Access roads deiced to neighborhoods ^ Preserve and maintain property integrity (Insure conditions such as mass, scale, color, design, etc. are harmonious to site) ^ Avoid pollution to air, ground, and water (especially during construction) ^ Traffic control ^ Installation of water and sewer on site ^ Avoid negative effects of blasting on private wells STATEMENTS: Major concern - encroaclunent on site by two major factors -the widening of Route 11/460 and the new proposed AEP line. "This park is a success if the neighbors can't hear or smell it." Roanoke County does not need "entry, -level" jobs - we need WAGE earner jobs. Successful if the conununity understands the demands that are created by spin-off opportunities. Improves Quality of Conuutuiity. Consider positives available such as parks, walking trails, greenways, etc. However, we must deternune how to protect/respect adjacent properly owners. For S[aK Use Only: Case Number ~... Applicant County of Roanoke The Board of Zoning Appeals is required by Section 1 5.1-495 of the Code of Virginia to consider the foiio~r:ing factors before a variance can be granted. Please read the factors listed below carefully and in your o~vn ti•:ords, describe how your request meets each factor. I~ additional space is needed, use additional sheets of pcr~r. 1. The variance shall not be contrary to the public interest and shall be in harmony with the intended s,~irit and purpose of the zoning ordinance. NIA 2. That the strict application of the zoning ordinance would produce undue hardship; a hardship that a;, ,:roaches confiscation (as distinguished from a special privil=_;e or convenience) and would prohibit or unreasona~iy restrict the use of property. N/A 3. That the hardship is not shared by other properies in the same zoning district or vicinity. Such hardships should be addressed by the Board of Superviscrs as amendments to the ordinance. N/A 4. That the variance will not be of a substantial detriment to the adjacent property or the charac~er c~ th°_ distric N/A A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development, or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the, applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may by altered to the extent permitted by zoning district and other regulations. A concept plan is required with all rezoning, special use permit, and variance applications. The plan shc~.:ld be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County planning staff may exempt some of the items or suggest the addition of extra items, but in general, the following are considered minimum: ALL APPLICANTS ^ a. Applicant name and name of development. ^ b. Date, scale, and north point of plan. ^ c. Lot size in acres or square feet and dimensions d. Location, names of owners, and Roanoke Co. tax map numbers of adjoining properties. ^ e. Physical features such as ground cover, natural watercourses, floodplain, etc. ^ f. The zoning and land use of all adjacent properties. ^ g. All property lines and easements. ^ h. All buildings, existing and proposed, and dimensions, floor area and heights. ^ i. Location, widths, and names of all existing or platted streets or other public ways within or adjacent to the development. ^ j. Dimensions and location of all driveways, parking spaces and loading spaces. Additional information required for REZONING AND SPEC/AL USE PERM/T APPL/CANTS ^ k. Show existing utilities {v~~ater, sewer, seer-, drains) and connections at the site. ^ I. Any driveways, entrance/exits, curb openir~s, and crossovers. ^ m Topography map on a suitable scale and contour intervals. ^ n. Approximate street grades and site distant=_s at all intersections. ^ o. Locations of all adjacent fire hydrants. ^ p. Please submit any proffered conditions at the site and show how they are addressed. ^ q. If project is to be phased, please show phase schedule. SEE THE ATTACHED ROANOKE COUNTY BUSINESS PAF.K PRELIMINARY CONCEPT PLAN ' certify that all items required in the checklist above are complete. Signature of applicant " ~ 4v'ATER A~vD SE.~1E.R Ar~OLIC~ITION I~iSTRUCTLONS _ ..,~ An x 11" hotocoo ~ of the acc~rcoriatz USGS contour cramp should be sutm~ th 8§ P .Y apolie~ation. A photocopy of the US:~S may ~ ootainer3 Eran the Roanoke County t.nlne`r Department at' no charge. For those ;arcels that ,are within the aria coverE3 e_. the se. and water plani~rstrics and are less t!~an 20 acres in size, an 8~" x 11" photcco~y of appropriate planirrntric should ire sC?~ai tted. This copy tray t~ ootained Eran tine ~ :Qine ing Department at no cost. However, if the applicant desires to have t:e ent planimetric copied, there will to a charge of $2. It is the develooer'~s res.,c:-:slbili to ensure that these maps are attac~ed to the application and that the parcel correctly delineated. After it is r=ceived, the appllcatlon for water and s~h`_ will forwarded to tine Roanoke County Utility L~~rtment for evaluation of the present sys capacity at the point of the procosed connection. This information will ~ i::cludec the staff reFort•su~nitted for review to the ~.rd of Supervisors and Plannincr C <<<:issi Any questions with regard to the w=ter and s~~%er application should be ci-~ee to Roar County Utility Deaartrrent, 1206 Kzssl=; dill Road; Salem, VA 24153; phone 387-~_G4. Exac~ples of miniaura acceptable info^acicn for COnCOUr :Saps " Example A: Portion of Sever P1ani=et:_c. Required when the parcel is less than 20 acres and vi thin the a:zas covered by the eater and sever planimetrics. \.~ ~~ 3~ E:C~'4 LE H: Portion of USCS Contour Ya,:. £equired vhen the parcel is greater than 20 acres or outside of toe areas covered by the eater and sever olanimecrics. _ Yap \u~er: ~tMB !~ ., y { ~ i { ~- ~ '', ++, t f.\ :. ~, . ~::~: ~,~.~ _:..r:,-. """5"f ~~ .~ ,, . f~f~ ~~ /J\I (J1lf l(I ~( \. _ ,~ ~ 1 moo` ~ ~~~~~ ~~V~~~~.~~~J~~~~l~~~/~~~ '..~~~~~ _ ~ ~ 11 1\C~.. I1 ~\~ \\~ I '1 - it i ,; \. _' _ /';' \~ ,._. .P f ~ ..* - _: r y ~i ~ . `~~ \! ~ r~ ~_+~'~. S ~ r ~`-~ ;~_ j ~ "`- Ire i f ~~ (_.~. y~. ~ ~`~,'./'.S4r~ i:~' \ •\ ~\ft Jill ! %7"~: I, _ .,~~ ~Y~ ~ z` Proposed Roanol~e bounty Blls~ness Park 51TE INFaP.MATI~N: v ~' eon' TOTAL AP.C4. ~ ~ I. =900' t---.~ r.~--. .~. - -; lt':: \ ` ~~J _~ ~ _ ~~ t y}„F C t ~ ~y=~''~~^., _ I ~ 1~M ~ .- ~ _ - t. ~, - - ~_ ~ 'J .~ ~--~ ~_ r-~ Q r~-a C~ x 'C a~ O o) ~, Q z v °° •....> WATER AND SEWER INSTALLATION A formal application for water and sewer will not be submitted at this time. All information on the development of the property via the Roanoke County Business Park Preliminary Concept Plan has been shared with the Director of Utility, the Director of Engineering & Inspections, and the Director of Planning & Zoning. Next year, it is expected that this site will undergo additional preliminary engineering studies. The outcome of the studies combined with the preliminary plan will be correlated, finalized, and incorporated in the Capital Improvement Plan. ENGINEERING CONCEPTS INC. October 21,1997 Ms. Melinda J. Cox Economic Development Specialist County of Roanoke P.O. Box 29800 Roanoke, Virginia 24018-0798 Re: Road and Traffic Issues Roanoke County Business Park Glenmary Tract Dear Melinda: ~` Engineering Concepts, Inc. is pleased to provide the County with a summary of our preliminary evaluation of the road and access issues associated with the proposed development of the new Roanoke County Business Parkin the Glenvar area. As part of the consultant team led by Hill Studio, P.C., ECI was responsible for the preliminary studies of the supporting util'Ity infrastructure, drainage/stormwater management, and site access issues. Our overall evaluation of these items was included in the final report presented to the County entitled Roanoke County Business Park Preliminary Concept Rlan, dated July 17, 1997, with Addendum, dated August 14,1997. During the planning workshop, which was held in June of 1997, ECI performed preliminary traffic generation estimates for the developed condition based on a probable division of the property into 14 buildable sites of 20 acres each. Utilizing the trip generation numbers for similar developments as contained in the Institute for Transportation Engineers' Trip Generation Manual, we developed a projected daily traffic count of 6615 vehicles per day (VPD) (The numbers from the Manual recommended utilizing a figure of 135 employees per 20-acre site with each employee contributing 3.5 trips per day). The final preliminary concept plan contained a mix of lot and development types: 11 sites in the range of 10 to 20 acres, 20 Lone Eagle sites, and a mix of office%ommercial uses in the Corporate Village and Corporate Circle areas. For planning purposes, we believe that a vehicle per day count of 6500 to 7000 is adequate for the level of study at this time. Given a traffic projection greater than 5500 VPD, and assuming a Local classification, VDOT standards would require a Category VI roadway for this level of service. A Category VI roadway with curb and gutter would have a minimum 50 foot-wide right-of-way and a 40 foot-wide pavement section. Without curb and gutter, the pavement section would be 24 feet of pavement with shoulders. These requirements are a minimum; however, and the County may wish to increase the section to increase the marketable impact and aesthetics of the major entrance into this high-profile development. 20 S. ROANOKE ST., SUITE 201 P.O. BOX 619 4656 BRAMBLETON AVENUE, SW FINCASTLE, VIRGINIA 24090 ROANOKE, VIRGINIA (540) 473-1253 FAX 473-1254 (540) 776-5715 Fax (540)776-8543 ~n~ Melinda J. Cox October 21,1997 Page 2 The consultant team developed numerous scenarios for access routes into the park. Further study of those various alternatives will beat the option of the County as the more detailed planning and preliminary engineering studies proceed next year. Based on our assessment of the current situation and our experience with industriaUbusiness park development projects, we would recommend the following course of action for your consideration. Given all of the options for accessing the park, we would recommend a phased approach utilizing the existing Glenmary Drive as a near-term solution and an improved, realigned Dow Hollow Road as the ultimate access route. The use of Glenmary would reduce the initial expenditure and capital outlay required to access the site and would afford the County and VDOT time to study the effects of the proposed I-81 improvements on the site and vicinity. If the Dow Hollow Road approach is considered viable, then the initial use of Glenmary Drive affords the County time to not only plan and design the road, but also to investigate cost-sharing and funding options with the Commonwealth. VDOT is currently in the process of studying the proposed widening and improvement of interstate 81. We have all heard the discussions of rumors proposing to widen the Interstate to 6 or 8 lanes. We believe that whatever the outcome of the VDOT study, the widening of I-81 will have some effect on Glenmary Drive and the interchange at Dixie Caverns. Therefore, the use of Glenmary Drive as an access to the park has a limited existence. We would recommend that the Couhty and VDOT begin discussions as soon as possible to determihe how VDOT will consider the temporary use of Glenmary Drive as the access into the park. Items of concern from their point of view may be: timing of I-81 improvements and the elimination of Glenmary Drive versus the build-out of the park and the resultant traffic generation to Glenmary Drive; existing condition, cross-section and geometry of Glehmary Drive and the compatibility of the existing roadway with projected traffic counts; VDOT right-of-way needs for the I-81 work versus the subdivision and sales of development properties adjacent to the Glenmary alignment; ultimate traffic generation from the site and surrounding neighborhoods to a realigned Dow Mollow Road and improved Dixie Caverns interchange; and disposition of neighborhood streets and properties cut off from ingress and egress due to the elimination of Glenmary Drive. There are undoubtedly many other areas of mutual concern at this location that need to be addressed between the County and VDOT: general road construction funding, Route 460 improvements, utility routings under a new interstate, widening of underpasses, and others. Given our experience with VDOT, it is most advantageous to invite them in on the initial planning stages of a project. The interior roads of the development will be less restrictive in terms of the cross-section required as traffic counts decrease due to number of employees served. Again, due to aesthetic and marketing concerns, a minimum section may be desired that is still in excess of the required roadway. Once on-site, the road and traffic circulation is predicated more on a basis of working with the landscape and the development plan than from engineering concems. Melinda J. Cox October 21,1997 Page 3 We hope this provides you with the information that you need. Please calf us if you have additional questions. Again, it is a pleasure to work with Roanoke County on this important project. Sincerely, ~"1 w -- Larry W. Wallace, P.E. Branch Manager /Iww cc: David Hili, John Schmidt, Hal Bailey ROANOKE COUNTY BUSINESS PARK PRELIMINARY CQNCEPT P LA 11I DESIGN GUIDE'LINE'S OUTLINE STATEMENT AND SITE QUALIFYING DOCUMENT ..IULY i 7, i 997 HILL STUDIO P. C. PLANNING LANDCAPE ARCHITECTURE ARCHITECTURE 12O WEST CAMPBELL AVE. ROANOKE, VA. 24101 Roanoke County Business Park Preliminary Concept Plan Design Guidelines Outline Statement and Site Qualifying Document TABLE OF CONTENTS EXECUTIVE SUMMARY ............................................................................................................................ 3 COMMUNTTY ADVLSORY COMMTTTEE RECOMMENDATIONS ....................................................................... 4 CRTTICAL SUCCESS FACTORS ............................................................................:..................................... 4 SITE ISSUES .....:................................................................................................................................. 4 LAND ISSVES ..................................................................................................................................... 4 SITE ANALYSIS ........................................................................................................................................ S GEOTECHNICAL ................................................................................................................................. S ARCHEOLOGICAL .............................................................................................................................. S ENVIRONMENTAL SITE ASSESSMENT ................................................................................................... b UTILITIES .......................................................................................................................................... b STORMWATER ................................................................................................................................... b SLOPE AND ASPECT ............................................................................................................................ 7 VEGETATION ...................................................................................................................................... 7 VIEWS ............................................................................................................................................... 8 WORKSHOP PROCESS .............................................................................................................................. H PRELIMINARY CONCEPT PLAN- DESIGN GUIDELINES OUTLINE ................................................................ $ CORPORATE VILLAGE ......................................................................................................................... S CORPORATE CIRCLE ........................................................................................................................... 9 TECHNOLOGY DISTRICT ...................................................................................................................... 9 ccLONE EAGLE DI.STRICT~~ .................................................................................................................. 9 LANDSCAPE BUFFERS ......................................................................................................................... 9 WATERWAYS AND GREENWAYS .......................................................................................................... lO INTERNAL ROADWAYS ....................................................................................................................... IO SITE ACCFSS ........................................................................................................................................ 10 GLENMARY I ................................................................................................. .......................... 11 GLENMARY II .................................................................................................................................. 11 DOW HOLLOW ROAD ...................................................................................................................... 11 4b0/11 BRmGE ACCESS I ................................................................................................................ 11 460/11 BRIDGE ACCESS II ...............................................................................................................12 SCHEDULE ..................................................................................... .............. 12 ......................................... CONCLUSION ...................................................:.................................................................................... 13 APPENDIX ............................................................................................................................................. 14 DESIGN TEAM COUNTY OF ROAIVOKE CONTACTS COMMUNITY ADVISORY COMMITTE TECHNICAL RESOURCE BOARD Context Map Preliminary Concept Plan Plan Detail Buffer Section and Road section Corporate Circle Section Perspective Dry Corporate Circle Perspective of Bridge Aerial Photograph Site Photographs Map of existing conditions Stope Map Road access options diagram Roanoke County Business Park Preliminary Concept Plan Design Guidelines Outline Statement and Site Qualifying Document EXECUTIVE SUMMARY On March 11, 1997, Roanoke County announced plans to purchase land for a proposed new business park in West Roanoke County, located along Interstate 81, Virginia's Technology Corridor. This do.ument is intended to .be a guide for the development of this new business park if the Board chooses to exercise its option to purchase the 463 acre site from Glenn-Mary Associates.' Over the past five months Roanoke County and a Design Team have worked with citizens in a community visioning process, a method of open dialog and input with the public in the design process. Community involvement was in the form of an Advisory Committee, made up of citizens living close to the business park site, the business community in West County, and a Technical Resource Board, profes- sionals in the Roanoke Valley with expertise in engineering and economic development. This process has shown that proposed development is compatible with current site conditions. It is recommended Roanoke County purchase the property and proceed with the rezoning process. It is also recommended that the Preliminary Concept Plan and the Design Guidelines Outline Statement be used as a guide in the development process for the site. This property offers an opportunity to develop a unique mixed-use planned business park which strives to attract new and progressive businesses in the areas of technological research and development and business administration located in a picturesque natural setting in Roanoke County. Imagine atree- linedparkway entry to a business setting of the future. • A village center with businesses and commercial buildings clustered around atree-lined pond. • A corporate heart, with corporate buildings and select commercial businesses forming an ellipse around a woodland hollow, just below the village center. • A technology district, acampus-like setting of new and progressive technology businesses encircling the village center and corporate. • The Lone Eagle District, a backdrop of this business park with select building sites nestled in the saddles of the wooded ridges. Adequate public water and sewer facilities presently exist within close proximity to the site which could be extended to benefit the business park and adjoining residential areas. A Phase I Environmental Assessment of the property identified no environmental impediments to development. A phase I archeo- logical study was also conducted which indicated possibly one archeological site warranting further study. A preliminary geotechnical report concluded that soil conditions are favorable for development, mass rock could be encountered in limited areas of the site and the three of the ponds will require improvements to meet construction standards. The study of topography revealed the major portion of development will be located in the southern half of the site. In general favorable conditions for develop- ment. Natural buffer zones are proposed along boundaries adjoining private property to screen develop- ment. Critical to success of this project will be extensive but reasonable protective codes covenants and restrictions imposed on development above and beyond those imposed by the zoning process to ensure proper and appropriate development and also enhance and protect public and private development within the property. The covenants will be offered as proffered conditions to rezoning of the property and will be permanently associated with the property. Roanoke County Business Park Preliminary Concept Plan Design Gu~dehnes Outline Statement and Site Qualifying Document ~~,~. ~• COMMUNITY ADVISORY COMMITTEES RECOMMENDATIONS Citizens recruited to serve as members of the advisory committee gathered feedback from the community, compiled this information, and made recommendations back to the Design Team for incor- poration into the Preliminary Concept Plan. Members of the committee attended formal meetings with County staff, the Technical Resource Board, business community leaders, and the Civic League Presidents from West County. They also collected information on an informal basis with co-workers and neighbors. The following list represents statements made by the County to the Advisory Committee and other citizen participants during the Design Workshop for the Business Park. The following items have been incorporated into design guidelines for the preliminary concept plan and will serve as proffers for the terms of purchase. SITE ISSUES • No access road will be routed from Glenvaz Heights Boulevard or Prunty Drive. • Height restrictions will be established in the development of each park district. • Public water and sewer will serve the park with no corporate use of on-site wells. • No operation shall be permitted which produces objectionable smoke, dust, odors, soot, radia- tion, noise, vibrations, electrical interference, glare, gases, liquid waste, or any similazeffects, or which creates excessive demands on internal roads, drainage, sanitary system or other service or utility. (Level of objectionability to be determined) • No heavy industry. LAND ISSUES • Roanoke County will form a Design Review Boazd to evaluate whether proposed structures meet the design guidelines outlined in the preliminary concept plan. • Development of a zoning code to incorporate the mixed land uses. • Minimum standards will be created for signage, lighting, pazking, loading docks, security, traffic, construction of buildings, buffers, greenways, and landscaping. CRTTICAL SUCCESS FACTORS At the beginning of community input, critical and key issues were determined critical to the suc- cess of the project which were addressed in the design process • Public Trust 4 Roanoke County Business Park Preliminary Concept Plan Design Guidelines Outline Statement and Site Qualifying Document • Avoiding "The Preconceived Plan" (Use the workshop process to distill the "Smoke and Mirrors" attitudes) .--~- ~.. • Widening of Routes 460/11 ~ _ ""'~ • Insure that the end result is a saleable product • Use park to stabilize residential taxes • Seek out clean business/industry • Property tax impact -will homes hold value? • Buffer zones • Industry & building restrictions • Access roads denied to neighborhoods • Preserve and maintain property integrity (Insure conditions such as mass, scale, color, design, etc. are harmonious to site) • Avoid pollution to air, ground, and water (especially during construction) • Traffic control • Installation of water and sewer on site • Avoid negative effects of blasting on private wells (A comprehensive list of critical issues developed by the advisory committees is included as part of the critical success factors and considered in the design process. A complete list is available through Roanoke County.) SITE ANALYSIS As part of the design process ,site analysis information was gathered to allow informed design decisions during the workshop. Complete copies of the subconsultants reports related to site analysis are available for review through Roanoke County. GEOTECHNICAL Engineering Consulting Services completed a preliminary subsurface exploration report which investigated depth of bedrock, soil type, and the conditions of the dams for the four small farm ponds on site. The study was contained to the southern half of the property to reduce the scope of the study to areas which can accommodate large-scale development. The method of exploration was 22 soil borings to a depth of 20 to 25 feet and visual inspection of the dams. The study revealed that soil types are typical for this area of the Roanoke Valley. The presence of highly plastic silts and clays which suggest that earthwork activities should be limited to late spring, summer and fall during dry weather. Auger refusal from drilling was encountered in six borings at depths of 8-12 feet. Further investigation is required to determine the extent and density of rock. In general the site is suitable for development and the costs should be "normal" for the immediate vicinity. ARCHEOLOGICAL Lockwood Greene Technologies performed a Phase I Archeological study of the site. This in- cluded research into the written history of the site, and an on-site inspection of historic re sources with test digs in several locations. The study revealed that the property was traveled by Native American people and white 5 Roanoke County Business Park Preliminary Concept Plan Design Guidelines Outline Statement and Site Qualifying Document settlers cleared the lower areas for pasture and lived on the southern fringes of the site. A ~ chimney remains from a cabin next to Calahan Branch. Inspection of the chimney construc- r-,,,,,~ tion dates the cabin to the early 1900's. A standing cabin exist in the lower southeast corner of the site. This cabin was relocated for I-81 to its current location and extensively remodeled, which lowers its historical significance. Test digs revealed several areas with Native American and early settler artifacts in the pasture areas of the site, with one area eligible to receive further research. The State of Virginia will decide is this area warrants further study. ENVIRONMENTAL SITE ASSESSMENT Lockwood Greene Technologies performed a Phase I Environmental Site Assessment of the site. This included on-site inspection and research into property ownership of the site and the adjacent landowners for any evidence of previous environmental hazards. The study re- vealed no history of significant environmental issues and the on-site inspection determined that current conditions show no serious environmental concerns, only minor issues such as oil stains from farm equipment and the evidence of some refuse neaz the existing farm buildings at the south- ern boundary of the site. UTILTTIES Engineering Concepts, Inc, performed a preliminary review of current and proposed utility demands. This included review of maps available at the Workshop for utility issues and discus- sion with several service providers of current and proposed utility demands. Adequate public water and sewer facilities presently exist, or are -planned to be extended, at locations near the boundary of the site. Preliminary investigations indicate that these services could be extended to the property via existing public rights-of-way to minimize impacts. Other utilities such as telephone (with provision for voice and data transmission, ISDN lines, fiber optic capability, etc.), cable, electrical service, and natural gas aze available in the vicinity of the site. The respective utility companies have indicated their willingness in having further discussions to coordinate further planning efforts and capacity/demand evaluations. Sewer extensions should be planned utilizing gravity flow where possible to avoid the additional costs. The capacity of the receiving sewer in Glenvaz Heights Boulevard will need to be evaluated as a first step in the detailed utility planning process. Building location studies should incorporate evaluation of the water pressure zones and sewer service potential. The Lone Eagle Districts should be evaluated for service by well and septic field development, due to their loca- tion at the periphery of the development. STORM WATER Engineering Concepts, Inc. performed a preliminary review of current and proposed stormwater, runoff impacts and water quality issues. This was also performed during the Workshop with available maps. 6 Roanoke County Business Park Preliminary Concept Plan Design Guidelines Outline Statement and Site Qualifying Document The site is roughly bisected from northwest to southeast by Callahan Branch-~ and it's associated tributaries. The Callahan Branch basin drains the majority of the site and a sizable portion of off-site area to the northwest, exiting the property in the extreme southeast corner of the site through box culverts under Interstate 81. Amain tributary to Callahan Branch ,parallels the eastern boundary and intersects the main channel just upstream of the I-81 culverts. The Callahan basin features two existing ponds, one elevated pond in the western side of the site, and one large pond located in the main stem of the branch, 2000 feet north of the I-81 culverts. A smaller basin occupies the lower southwest corner of the property, draining through culverts under Glenmary Drive and I-81. This basin features two exist- ingfarm ponds. The lazge pond on the stem of Callahan Branch is a more developed, yet all of the ponds aze observed to be utilized mainly for agriculture purposes and have no mechanical controls for flow control /overflow protection. Management of stormwater from the development of the property should be accomplished on-site to minimize the downstream effects on the I-81 culverts. The Design Team believes this can be accomplished. Existing drainage ways are also the best method of achieving some natural water quality management due the established stream ecosystem. The ponds should be enlarged and modified to serve larger stormwater requirements. This will serve to manage the increase in flow quantity expected in the main stem as well as the flow from the Corporate Village, Corporate Circle, and Technology District areas of the development. With proper design, stormwater control can assist in the lowering of runoff temperature, which can lessen the impact of thermal loading on a natural stream or body of water. Other methods can include: the incorporation of plant and landscaping materials, shade tree plantings to block areas prone to thermal loading (roofs, pavement), the establishment of forebays upstream of discharge points to the natural channels. SLOPE AND ASPECT Hill Studio P.C. developed a computer 3-D model of the site to study the slope and solar aspect of the slopes. It revealed that the most developable portions of the site,. areas which will accommo- date large footprint buildings, are focused in the southern half of the property. The upper wooded drainages revealed small areas in the saddles of the ridgelines which could accommodate small footprint building types. The aspect study showed that the main stream drainage which bisects the site from northwest to southeast, creates small drainages in the upper half the site pointing primarily to the south. The result is that a majority of the site contains areas sloping to the south with good solar exposure. VEGETATION Hill Studio P.C. investigated vegetation through on site inspection and the study of aerial photo- graphs. The investigation revealed that the upper half of the site is predominantly deciduous woodland consisting of oak, hickory, beech, ash, tulip poplar, and maple, with evergreen along the fringe or disturbed areas and in the deeply shaded north sloping areas. The southern half o the site contains pockets of deciduous woodland left after clearing for pasture. Black locust and Empress Trees have established in select disturbed, rocky azeas and wet tolerant trees, such as willow, ash and sycamore, have established along the stream corridors. 7 Roanoke County Business Park Preliminary Concept Plan Design Guidelines Outline Statement and Site Qualifying Document VIEWS ""v°~ . Hill Studio P.C. investigated view impacts to and from the site through on site inspections . The investigation revealed the site is not visible along the I-81 corridor directly adjacent to the property, except for a limited view of the cabin on the site in the southeast corner of the prop- erty. This is due to the extreme difference in elevation between I-81 and the property. Views of portions of the site are possible from the I-81 corridor. in select locations to the north of the site. The topography to the south on I-81 restricts views of the site. Views of portions of the site are possible from several adjacent land owners on each side of the property. Woodland on the eastern boundary greatly restricts views into the site at times of year when leaf cover is present. Views of the site are feasible from select locations on the opposite side of Interstate 81 along 460/ 11 and other high points in the Roanoke Valley. Views on-site from the pasture area looking to the south capture beautiful views of Poor Mountain and the associated ridgeline. View from the pasture area looking to the north capture beautiful views of Fort Lewis Mountain and the associate ridgeline. Views to the northeast reveal Downtown Roanoke and Mill Mountain. WORKSHOP PROCESS The Design Team's five day workshop was a way of directing community input and ideas into the design process. The workshop was held at the Spring Hollow Water Treatment Facility along Routes 460/11 in Roanoke County. Ahands-on intensive collaborative effort between staff, consultants and citizens resulted in a preliminary concept plan created by all parties involved. The Preliminary Concept Plan will serve as a guiding principle for further development of the site. The workshop has shown that community involvement and collaboration is essential to the design process. PRELIMIlVARY CONCEPT PLAN- DESIGN GUIDELINES OUTLINE The proposed Roanoke County Business Park Preliminary Concept Pian strives for the integration of proposed building development with the natural topographic character of the site and the established woodland hollows. Like the construction practices of earlier settlers in the Roanoke Valley, the develop- ment works with the lay of the land and not against it. The design focuses the most developed portions of the site around the intermittent stream, called Dry Branch, and woodland hollow, upstream from the larger and perennial Calahan Branch. The following Preliminary Concept Plan and Design Guidelines Outline explain the different zones within the park, and set the stage for fully developed design criteria. CORPORATE VILLAGE The corporate Village is the commercial center of the development. Located at the upper end of the Dry Branch. The clustering of commercial buildings creates a village atmosphere focusing views onto a central pond and wetland doubling as a stormwater management facilities. The two to three story buildings step down the slope with parking toward the access road. Such com- mercial business may include copying and printing, restaurant, day care, coffee shop, service station and small corporate offices. 8 Roanoke County Business Park Preliminary Concept Plan Design Guidelines Outline Statement and Site Qualifying Document CORPORATE CIRCLE °"~ ""`~,,,,, ~„ Corporate Circle is the corporate office potential district. Located around the main portion of Dry Branch and its established hardwood enclave, the buildings step down the slope and direct into the trees around Dry Branch. The buildings are two to three story linked together with a pedestrian trail and boardwalk which will skirt the edge'of the hollow. The main access road and parking will be located around the Corporate Circle. Such commercial businesses include corporate offices, hotels or travelers accommodations and restaurants. TECHNOLOGY DISTRICT The Technology District is the new technologies potential district. Located around the Corpo- rate Village and Corporate Circle, this district accommodates campus-like clean manufacturing facilities. An emphasis will be placed on facilities which specialize in new technologies, such as chip and circuit board manufacturing, research and development industries specializing in electronics, software publishing companies and telecommunications related to electronics and specialty equip- ment, automotive components manufacturing and "Smart Road" related manufacturing. The build- ings will be generally one story which integrate specialty manufacturing and research with business or office. The technology district emphasizes clean businesses with light to medium work force and distribution requirements. ~~LONE EAGLE DLSTRICT~~ The Lone Eagle District occupies the steep wood areas on the north and eastern portions of the site. This district is served by a standard two-lane road. The development consists of large lot, high-end residential, residential with home business or professional business often employees or less. Home or professional businesses are strictly service oriented, non-manufacturing, with minimal requirements for client parking and truck service. Examples of businesses may in clude architecture, engineering, computer software consulting, attorney, accountant, marketing and financial advising. The lot development for this district is depicted in the concept layout plan. It emphasizes large lots to minimize disturbance. The buildings and parking are located in predetermined areas, also depicted in the concept layout plan. These locations, identified as Limit of Building Zones (LBZ), focus development on the flatter benches and saddles in the terrain, protecting the ridgeline and ridgetop treeline from development. The remaining portions of these lots are restricted from lot clearing, excluding a access drive to each LBZ. LANDSCAPE BUFFERS The property is completely surrounded by a minimum 100' landscape buffer. The landscape buffer on the eastern boundary of the site is extended to the perennial stream, significantly larger than 100'. The upper eastern and northern boundaries are protected by natural buffers from lot restrictions within the Loan Eagle District. In areas where additional buffering is neces- sary, the planting will be a mixture of native evergreens and deciduous trees and shrubs. The buffers will be landscaped to provide solid screening and blend with the natural wooded areas within the site and along the edge of 'the property. 9 Roanoke County Business Park Preliminary Concept Plan Design Guideiines Outline Statement and Site Qualifying Document • WATERWAYS AND GREENWAYS The stream corridors are key amenities and set the stage for development. The three main drainage features; Dry Branch, Calahan Branch and the unnamed stream to the east of Calahan Branch flow together and leave the site under Interstate 81 along the southeastern boundary of the site. The two larger and two smaller ponds will serve as amenities and focal points for develop- ment. All streams or waterways warrant protection guidelines to maintain their natural character. A greenway system overlays the streams as a defined protection areas. Some of the greenways incorporate a trail system available to residents and businesses within the site. The trail system allows a connection between the developed areas and the natural areas of the site. INTERNAL ROADWAYS The roadway system is a mix of road types. The entry roadway is large enough to accommodate traffic needs for a completely developed business park. This consists of approxi- mately two travel lanes in each direction with avariable-width median. The support amenities, planting, lighting and signage, help define the roadway and promote the character of the business park. The main internal roadway will accommodate a large portion of the business park traffic and connect to the entry. roadway. The size and number of lanes needed will be carefully studied as the concept plan is developed. Topography and traffic volumes effect the road design. The road would be approximately three to four lanes and in some areas a separation median could be provided. The secondary internal roadways will accommodate traffic for select businesses. Further study will determine the exact size, probably two lanes with a separa- tion island in some areas. The woodland roadway accommodates traffic for the Lone Eagle Dis- trict only. This would be a standard road and designed to meet minimum standards, which allows a roadway with minimum impact the steep wooded areas. SITE ACCESS The workshop revealed that development of the proposed business park would require improve- ments to the access road to meet future traffic requirements. A study was performed during the work- shop of alternative site access roads, including upgrades to the existing road, Glenmary Drive. The options were studied and compared for economic, social and engineering opportunities and constraints. The options are listed in order of relative cost, Glenmary I access being the most cost effective. GLENMARY I This option upgrades the existing Glenmary Drive to accommodate future traffic volumes, and develop the entry of Glenmary Drive at the intersection of Dow Hollow Rd., as the entry to the proposed business park. This alternative is the most cost effective and would be a likely candidate for initial site access. Careful planning in conjunction with I-81 improvements is required to make this alternative cost effective. Benefits: Existing road corridor in place, Visibility to I-81, consolidates impacts, cost effective Disadvantages: Single loaded comdor, Future I-81 issues, Impacts Glenmary and Prunty Drive, potential unplanned commercial growth along Glenmary Drive, limited space to beautify road. 10 Roanoke County Business Park Preliminary Concept Plan Design Guide]ines Outline Statement and Site Qualifying Document GLENMARY II ~,. As in the previous alternative, this scheme upgrades Glenmary Drive . It further redesigns the entry of Glenmary Drive to bend to the north of the existing commercial development on the corner of Dow Hollow and Glenmary Drive, realigning this entry to connect directly into Dow Hollow. As in the previous alternative, careful planning in conjunction with I-81 improvements is required to make this alternative cost effective. Benefits: Safer, streamlined entrance system, Improves entrance to Dow Hollow Road, Better Utilizes interchange exit Disadvantages: Impacts Prunty and Glenmary Drive and private property, Future I-81 issues DOW HOLLOW ROAD This alternative uses a new access point into the site by improving Dow Hollow Road at the southern end. The new access road would bend to the east and enter the site as Dow Hollow passes Gospel Baptist Church, midway along the western boundary, adjacent to Prunty Drive. By using the topography in this area of the Prunty neighborhood, the new access road would pass under Prunty Drive and a new section of Prunty Drive would fly over the access road. Benefits: Upgrades neighborhood entrance road, parkway-like corridor, central location into site, catalyst for proper interchange development, no access to Prunty Drive Disadvantages: Impacts on private property, impacts around Prunty Drive with bridge 460/11 BRIDLE ACCESS I This alternative connects route 460/1 I and the site directly with a bridge over I-81 and Glenmary Drive. This would require a vertical realignment to 460/11 at the bridge to allow adequate gain in elevation to clear traffic on I-81. Benefits: Distinct corporate entrance, removed from neighborhoods, improved safety, reinforces established commercial corridor along 460/11, short entrance road. Disadvantages: Cost 460/11 BRIDLE ACCESS II This alternative also connects route 460/11 and the site directly with a bridge over I-81 and Glenmary Drive. This alternative would require changing the vertical and horizontal alignment of 460/11 at the bridge to allow adequate gain in elevation to clear traffic on I-81. entry and the continued growth of commercial development along route 460/11. 11 Roanoke Coun[y Business Park Preliminary Concept Plan Design Guidelines Outl2ne Statement and Site Qualrfymg Document ~,,:, Benefits: Distinct corporate entrance, removed from neighborhoods, improved safety, rein forces established commercial corridor along 460/11, short entrance road. Disadvantages: Cost PROJECT SCHEDULE Some of the next steps in further development of this project will include: 1. Site Master Plan -Development which takes as the basis for design the included plan and in more detail focuses on road access, business types, road design, stormwater, utilities and other crucial site development elements with extensive involvement from the advisory committees. 2. Phase II Geotechnical Study- More accurately determine soil conditions and rock locations. 3. Phase I Wetland Study- Accurately Determine wetland locations, if any, and exact stream corri- dors and types, to fullfill the Army Corp of Engineer requirements with pond and stormwater improvements and road crossings of streams. 4. Phase II Archeological Study (If necessary)- One archeological site encountered during the phase I study was identified as warranting further study. The State of Vuginia will decide if further study is necessary. 5. Comprehensive Design Guidelines -Develop in conjunction with the site plan employing a methodology involving the advisory committees. 6. Proforma/ financial analysis in conjunction with the master plan and guidelines to better identify markets and assess the plans financial costs and benefits. 7. Take the master plan through the rezoning process to as a Planned Business District (PBD) or comparable planning designation. 8. Develop a set of codes, covenants and restrictions (CC&R's) which would convey with land sales or long term leases. Some of the many issues to develop specific criteria for include: • Architectural guidelines • Site planning guidelines, such as setbacks, entry sequence design, openspace percentages and connections, etc. • Parking and road design • Size, height, types of material and theme for signage • Lighting intensity, height and style 12 Roanoke County Business Park Preliminary Concept Plan Design Guidelines Outline Statement and Si[e Qualifying Document • Best management practices for stormwater and water quality ~ ~. • Types of plants, theme of planting and percentage of construction budget • Maintenance and ease of replacement for planting • Use of recycled materials in construction • Existing vegetation protection and replacement ratios • Budget allocation for the arts on site such as statues and sculpture CONCLUSION The Preliminary Concept Plan and Design Guidelines Outline incorporate innovative and site re- sponsive development methods. It allows the opportunity to develop a carefully crafted and rigorously controlled business park which protects and enhances natural resources, while facilitating high-quality, leading edge, mixed used development. The Proposed Roanoke County Business Park is compatible with site conditions, including access to public utilities, road systems and the concerns of West County citizens and businesses. It provides Roanoke County the opportunity become a part of technological growth of this portion of the state. It is therefore recommended that Roanoke County purchase the property and begin the process of rezoning and use the Preliminary Concept Plan and Design Guidelines Outline Statement as a guiding principle in the design process for the site. 13 Roanoke County Business Park Preliminary Concept Plan Design Ga7dehnes Outline Statement and Site Qualifying Document APPENDIY DESIGN TEAM COUNTY OF ROANOKE CONTACTS David Hill, ASLA, Workshop Captain John Schmidt, ASLA, Project Coordinator Hill Studio, P.C. 120 W. Campbell Avenue Roanoke, Virginia 24011 540.342.5263 540.345.5625 (fax) Carlton Abbott, FAIR Workshop Partner Carlton Abbott & Partners, Inc. Duke of Gloucester Street P. O. Box Williamsburg, Virginia 23187 757.220.1095 757.229.8604 (fax) Mike Circeo, P.E. Engineering Consulting Services, Inc. Geotechnical Services 5320 Peters Creek Road Roanoke, Virginia 24019 540.362.6000 540.362.1202 (fax) Jeff Cochran, P.E. Lockwood Greene Technologies Environmental and Archeological Services 1201 Oak Ridge Turnpike Oak Ridge, Tennessee 37631 423.220.4300 423.220.4310 (fax) Larry Wallace, P.E. Engineering Concepts Civil Engineering Services 4656 Brambleton Avenue Roanoke, Virginia 24018 540.776.5715 540.776.8543 (fax) Fenton F. "Spike" Harrison, Jr. Member, Catawba Magisterial District Board of Supervisors 1638 Weaver Road Salem, Virginia 24153 540.389.3054 (h) 540.772-2193 (fax) Elmer C. Hodge Administrator County of Roanoke P.O. Box 29800 Roanoke, Virginia 24018 540.772-2004 (w) 540.772-2193 (fax) Timothy W. Gubala Director Economic Development Department County of Roanoke P.O. Box 29800 Roanoke, Virginia 24018 540.772-2069 (w) 540.772-2030 (fax) Melinda J. Cox Economic Development Specialist Economic Development Department County of Roanoke P.O. Box 29800 Roanoke, Virginia 24018 540.772-2185 (w) 540.772-2030 (fax) J "' ;c`;- 14 Roanoke County Business Park Preliminary Concept Plan Design Guidelines Outline Statement and Site Qual~fytng Document COMMUNITY ADVISORY COMMITTE Robert A. Archer David W. Shelor General Manager Representative Blue Ridge Beverage Company Glenvar Heights Neighborhood Salem, Virginia Salem, Virginia Carole Brackman Board of Directors Member Winton W. Shelor, Sr. Industrial Development Authority President Salem, Virginia _ For[ Lewis Civic League Salem, Virginia James H. Brock President RUSCO Window Company, Inc. Salem, Virginia James F. Garlow President John W. Hancock, Jr., Inc. Salem, Virginia Martha Hooker Member Roanoke County Planning Commission Salem, Virginia Reverend Samuel J. Huntley Pastor Gospel Baptist Church Salem, Virginia Charles L. Landis Representative Glenvar Heights Neighborhood Salem, Virginia Karen Montgomery Representative Prunty Drive Neighborhood Salem, Virginia John Pecaric Vice President & Division Director R.R. Donnelley & Sons Company Salem, Virginia Ben F. Powers President Cherokee Hills Civic League Salem, Virginia 15 Roanoke County Business Park Preliminary Concept Plan Design Guidelines Outline Statement and Stte Qualtfytng Document TECFINICAL RESOURCE BOARD Fred Altizer, Jr. District Administrator Virginia Department of Transportation (VDOT) Salem, Virginia Arnold Covey Director Engineering & Inspections Department County of Roanoke Roanoke, Virginia Beth Doughty Executive Director Roanoke Valley Economic Development Partnership Roanoke, Virginia Timothy W. Gubala Director Economic Development Department County of Roanoke Roanoke, Virginia Terry Harrington Director Planning & Zoning Department County of Roanoke Roanoke, Virginia John S, Phillips Economic Development Officer Virginia Tech Blacksburg, Virginia Gary Robertson Director Utility Department Kessler Mill Service Facility Salem, Virginia Wayne Strickland Executive Director Fifth Planning District Commission Roanoke, Virginia ,..~i 16 HILL STUDIO, P. C. TRANSMITTAL ~~~6~ 18192a~~ ~~ 9713.02 ~~~ ~ ~, FR: John Schmidt, ASLA o ~ ~ _ ~ HILL STUDIO, PC ~ ~~~~~~ ti~ I20 West Campbell Ave ~ ti`s Roanoke, V 24011 ~9 ~ Phone: 540 42-5263 SAS Z l -~~o~, TO: "Melinda Cox, Roanoke County Economic Development Larry Wallace, Engineering Concepts File RE: Roanoke County Business Park DA: August 16, 1997 PLEASE FIND ENCLOSED THE FOLLOWING: QTY DATE: DESCRIPTION 1 8/14/97 Addendum to RoCoBusPrk Preliminary Concept Plan, Design Guidelines (pages 1-4) 1 8/14/97 Color Print Proposed Roanoke County Business Park COIvINiENTS: These are for the meeting Tuesday, 8/19/97. .,,,« ~' ADD~N DU 1Vi ROANOKE COUNTY BUSINESS PARK PRELIMINARY CONCEPT PLAN DESIGN GU/DEL/NES OUTL/NF STATEMENT AND S/TE QUAL/FY/NG DOCUMENT This addendum only includes changes to the original report dated July 17, 1997 shown in italic text. The complete report is available through Roanoke County. AUGUST 14, 1997 HILL STUDlO P. C. PLANNING LAN~CAPE ARCHITECTURE ARCHITECTURE 120 WEST CAMPBELL AVE. ROANOKE, VA. 24101 ADDENDUM Roanoke Cowu~~ Business Park Prcliminan Concept Plan Design Guidelines Ouliine Statement and Site Qualihulg Document UTILITIES Engineering Concepts, Inc. performed a preliminary review of current and proposed utility demands. This included review of maps available at the Workshop for utility issues and discus- sion with several service providers of current grid proposed utility demands. Adequate public water and sewer facilities presently exist, or are planned to be extended, at locations near the boundary of the site. Preliminary investigations indicate that these services could be extended to the property via existing public rights-of--way to minimize impacts. Other utilities such as telephone (with provision for voice and data transmission, ISDN lines, fiber optic capability, etc.), cable, electrical service, and natural gas are available in the vicinity of the site. The respective utility companies have indicated their willingness in having further discussions to coordinate further planning efforts and capacity/demand evaluations. Sewer extensions should be planned utilizing gravity flow where possible to avoid the additional costs. The capacity of the receiving sewer in Glenvar Heights Boulevard will need to be evaluated as a first step in the detailed utility planning process. Building location studies should incorporate evaluation of the water pressure zones and sewer service potential. l l7e 1_vne Eagle Districts poses physical constraints fJr public zrtiJity service ancf should be evaluated firrther: Public utility service should be u long terra gvul for this district. PRELIMINARY CONCEPT PLAN- DESIGN GUIDELINES OUTLINE The proposed Roanoke County Business Park Preliminary Concept Plan strives for the integration ofproposed building development with the natural topographic character of the site and the established woodland hollows. Like the construction practices of earlier settlers in the Roanoke Valley, the develop- ment works with the lay of the land and not against it. The design focuses the most developed portions of the site around the intermittent stream, called Dry Branch, and woodland hollow, upstream from the larger and perennial Calahan Branch. The following Preliminary Concept Plan and Design Guidelines Outline explain the different zones within the park, and set the stage for fully developed design criteria. / CORPORATE VILLAGE The corporate Village is the commercial center of the development. Located at the upper end of the Dry Branch. The clustering of buildings in this district creates a village atmosphere focusing views onto a central pond and wetland doubling as a stormwater mana;~ement facilities. The two to three story buildings step down the slope with parking toward the access road. 71ri,5~ cli.stric•t will primarily he commercial vrientc~d with a poss•ihle busines•s• uncl offrce use wrtlrm the commercial .S'tr•ucture. T{te specific cornrncrciul and busirZes•.ti• type.~• will h~cUr71e Cleur•Iv dc~fir~ec! with firr•llter development of the preliminary site plan, desi~>n ~zaidelines• unclfirrtlTer mcrrketirt~~ re.ti•ecrrch arrd c%velopment by Roanoke C'ozrnly. ADDENDUM Roanoke Counl~~ Business Park Prcliminan Concept Plan Design Guidelines Outline Statement and $ite Qualifying Document CORPORATE CIRCLE Corporate Circle is the corporate office potential district. Located around the main portion of Dry Branch and its established hardwood enclave, the buildin;,7s step down the slope and direct into the trees around Dry Branch. The buildings are two to three story linked together with a pedestrian trail and boardwalk which will skirt the edge of the hollow. The main access road and parking will be located around the Corporate Circle. The specific commercial and business types will become clearly defined with further development of the prelimmuty site plan, design guidelines and further marketing research and development by Roanoke County. TECHNOLOGY DISTRICT The Technology District is the new technologies potential district. Located around the Corpo- rate Village and Corporate Circle, this district accommodates campus-like clean manufacturing facilities. An emp{zusis will be placed on facilities which speciuli=e in new technologies and "Smart Rood " refuted ntanufucturrng with light to medium work force and distribution requirements. The buildings will be generally one story which integrate specialty manufacturing and research with business or office. The specific business types will become clearly defined with further development of the preliminary site plan, design guidelines and further nzurketing re- search urul development by Rvcrnvke C:'ounty. "LONE EACLE DISTRICT" The Lone Eagle District occupies the steep wood areas on the north and eastern portions of the site. This district is served by a standard two-lane road.. The lot development for this district is depicted in the concept layout plan. It emphasizes large lots to minimize disturbance. The buildings and parking are located in predetermined areas, also depicted in the concept layout plan. These locations, identified as Limit of Building Zones (LBZ), focus development on the flatter benches and saddles in the terrain, protecting the ridgeline and ridgetop treeline from development. The remaining portions of these lots are restricted from lot clearing, excluding a access drive to each LBZ. This district will be high end residential and small service business oriented. Becau,s•e vf~ pl?vsicul site constraints the business use within this dish•ict will be limited and •slrictly enforced. 1 he specific re.siclentiul and business types will become clearly defined witJz firrlher development of the preliminary ,site plan, design guidelines and further marketing research and development by Roanoke C:'vunry. 3 ADDENDUl~1 Roanoke Counts Business Park Preiiminan Concept Plan Design Gwdelules Outline Stalcn~cnt and Seto Qu«fcf~ mg Documen. _ PRELIR'tINARY CONCEPT PLAN `T The attached plan includes revisions to the original plan in the report date ,luly 17, 1997. The revisions effect the conceptual buildings depicted within the Corporate Circle District and the Technol- ogy District located along the existing AEP power line which runs north to south through the site. The buildings have been modified to reflect an adequate clearance zone along the power line and to clearly shown that no future building development will be located under the powerline. ,X y c:, cn s., y ~ ~ M M--i •--' \` 1 ~ ~/ r C .~ ~ ..T d t~~.--. ~L1', rJ l~ '~/ CJ v~,+ ~ f . , ~ d +~ ~ ~~~~ ~~ o~ C~0 _ t~ W --r.:~ ~~~/~ V1 J n ''^^ Vl ... ' ~ ~ ~ ~~l1 g~~a ~ `Z~b~ ~~ - I ~_ C ~`~`~C ' ~ ~-- 'v W v\~`, ~ 't ~ ~ 1i O ~ ~~~ N ~~ y C f-: L1 ..., N ~ X :a s.~ G~ d~ .~ cn _~ ~~ 0 C~ 0 O ~z O U ~ ~ 1 ~~ ROANOKE COUNTY CENTER FOR RESEARCH &TECHNOLOGY ~ ~' DECLARATION OF PROTECTIVE COVENANTS AND CONDITIONS INDEX Section Page Article I Declarations 1 Article II Definitions 1 Article III Covenants, Etc. to Run With Land 3 Article IV Use or Uses of the Property 3 Article V Subdivision of the Property 7 Article VI Approval of Improvements ~ Article VII Design and Development Criteria 13 Article VIII Criteria for Environmental and Visual 18 Protection During Construction Article IX Time Limits for Construction and 20 and Completion of Improvements Article X Resale, Lease or Other Transfer 22 Article XI Maintenance 23 Article XII Waste 23 Article XIII Waivers, Changes or Rescissions 24 Article XIV Assessments 24 Article XV Separability 25 Article XVI Terms of Restrictions 25 Article XVII Captions 26 Article XVIII Right of Enforcement 26 Article XIX Notices 27 '"~ ...e~ DECLARATION OF PROTECTIVE COVENANTS AND CONDITIONS ROANOKE COUNTY CENTER FOR RESEARCH & TECHNOLOGY ARTICLE I DECLARATIONS The purpose of this Declaration of Protective Covenants and Conditions, and Restrictions is to ensure that the Property (as hereinafter defined) will be developed and maintained in an attractive, park-like setting for applied science and high technology businesses, related research and development, and such office, commercial and manufacturing use as approved by the Design Review Team (as hereinafter defined) and permissible under the terms and conditions of the approved zoning designation of the property. ARTICLE II DEFINITIONS A. Assessment: Assessment by the Design Review Team of a levy against the property for landscaping and maintenance of landscaping of entrances to the Roanoke County Center for Research & Technology and rights-of--way within the Center, and maintenance and replacement of signage for the Center. B. Team: The Design Review Team will consist of (3) neighborhood representatives, (3) business community representatives, (2) professional representatives, and (1) member of the Economic Development staff to serve as liaison. The Team members will report to the County Administrator of the County of Roanoke, Virginia, a political subdivision, of the Commonwealth of Virginia. C. Administrator: The County Administrator or his designee. ..,..~~ D. Business or Businesses: The owner(s), lessee(s), or occupant(s), including prospective owners, lessees or occupants of the Property. E. Center: Roanoke County Center for Research & Technology in the County of Roanoke, Virginia, a political subdivision of the Commonwealth of Virginia. F. Improvements: Any and all improvements made to or constructed upon the Property including, but not limited to buildings, structures, tanks and storage containers, drainage and utility facilities, driveway and parking areas, landscaping, fencing, screening devices, site lighting, communication devices, signs, and all similar or related structures or improvements. G. Plan: The general development plan and a land use plan for the Roanoke County Center for Research & Technology, including infrastructure, road and parcel design as approved by the Board of Supervisors of Roanoke County. H. Property or Properties: The parcel or parcels of land, including any improvements thereon, located in the Center, as set forth in any deed, option, lease, agreement, or agreement of sale to which these Restrictions are applicable. I. Restrictions: The covenants, conditions and restrictions contained in this document. J. Park Roanoke County Center for Research & Technology located in Roanoke County, Virginia, incorporates four distinct park districts: Corporate Circle, Corporate Village, Technology, and the Lone Eagle Districts. K. Setback: The minimum distance by which any building or structure must be separated from a street right-of- way or lot line. L. Transfer Any conveyance or transfer of title or possessory rights respecting the Property, any portion thereof, 2 ~ - ..~ or any interest therein, by contract, deed exchange, foreclosure (including a deed in lieu thereof), assignment, lease, operation of law, or other means, to another person or persons or entity or entities, whether voluntary or involuntary. In the case of a non- publicly held corporation, the assignment or other transfer of FIFTY PERCENT (50%) or more of its capital stock evidencing control of such corporation, unless made to the corporation=s parent or subsidiary controlled (through stock ownership) by the corporation, shall constitute a Transfer. In the case of a partnership, general or limited, a change of the general partner or the transfer or assignment of partnership interests in excess of FIFTY PERCENT (50%) of the partnership interests shall constitute a Transfer. In the case of a limited liability company, the transfer of more than FIFTY PERCENT (50%) of its membership interests shall constitute a Transfer. The granting of a mortgage, deed of trust, lien or other encumbrance on or with respect to the Property shall not be deemed a Transfer, but any foreclosure thereunder (or deed in lieu thereof) shall constitute a Transfer. ARTICLE III COVENANTS, ETC. TO RUN WITH LAND These Restrictions, including the land use regulations and building requirements, shall run with the land and shall be binding upon all parties having or acquiring any right, title, or interest in and to the real property or any portion thereof, and shall be incorporated in any Transfer of the Property as covenants running with the Property. ARTICLE IV USE OR USES OF THE PROPERTY A. Uses Permitted. 3 ~'~ The Property shall be developed exclusively (i) for uses designated in the Plan and which are incorporated herein by this reference, and (ii) within the guidelines and requirements set forth in these Restrictions. Examples of uses would be scientific laboratories, and educational, manufacturing, research and development, administrative or manufacturing facilities located exclusively within fully enclosed buildings, and such other uses as the Design Review Team deems compatible with applied high technology businesses located or to be located in the Center. Permitted Uses: Unless otherwise prohibited herein, district sites with the Park shall be used for the following purposes: a. The following uses would not be permitted by right in the Corporate Circle District and Technology District. All uses listed in Sec. 30- 61-2 of the Roanoke County Zoning Ordinance: (1) Residential Uses (2) Civic Uses (3) Reserved (4) Commercial Uses such as automobile repair services-major, equipment sales and rental, and laundry (5) Industrial Uses such as landfill-rubble, recycling centers and stations, transportation terminal, truck terminal, and warehousing and distribution (6) Miscellaneous Uses (7) All listings for a special use permit under Civic Uses. Only equipment sales under Commercial Uses and custom manufacturing under Industrial allowed by Special Use Permit. (8) Only outdoor gatherings under Miscellaneous Uses is allowed by Special Use Permit. b. The following uses would not be permitted by right in the Corporate Village District. All uses listed in Sec. 30-54-2 of the Roanoke County Zoning Ordinance: (1) Residential Uses 4 __._. '" (2) Civic Uses such as clubs, educational facilities-primary/ secondary, guidance services, halfway house, park and ride facility, public assembly, public parks and recreational areas, safety services, and utility services-minor (3) Office Uses such as laboratories (4) Commercial Uses such as agricultural services, antique shops, automobile dealership-new, automobile repair services-minor, automobile rentaUleasing, automobile parts/supply-retail, bed and breakfast, boarding house, commercial indoor entertainment, commercial indoor sports and recreation, commercial outdoor entertainment, commercial outdoor sports and recreation, construction sales and services, funeral services, garden center, gasoline station, hospital, hoteUmoteUmotor lodge, kennel- commercial, pawn shop, personal improvement services, restaurant-family, and studio-fine arts (5) Industrial Uses (6) Miscellaneous Uses (7) Only outdoor gatherings under Miscellaneous Uses is allowed by Special Use Permit. The following uses would not be permitted by right in the Lone Eagle District. All uses listed in Sec. 30-53-1 of the Roanoke County Zoning Ordinance: (1) Residential Uses such as home beauty/barber salon, multi-family dwelling, and two family dwelling (2) Civic Uses such administrative services, clubs, day care center, education facilities-college/university, educational facilities, primary-secondary, guidance services, park and ride facility, post office, public parks and recreational areas, religious assembly, safety services, and utility services- minor. (3) Office Uses such as financial institutions (4) Commercial Uses such as business or trade school, clinic, % ~: all communication services excluding film and sound recording studios, and veterinary hospitaUclinic. (5) Miscellaneous Uses (6) No allowances provided for Special Use Permit. B. Uses Not Permitted No use shall be permitted in the Center which is not designated in the Plan or described herein, or which the Design Review Team deems not compatible with other existing or prospective high technology businesses in the Center. No operation shall be permitted which in the sole opinion of the Design Review Team produces objectionable smoke, dust, odors, soot, radiation, noise, vibrations, electrical interference, glare, gases, liquid waste, or any similar effects, or which creates excessive demands on the internal streets, drainage, sanitary sewer or other service or utility systems. (See attachment -Prohibitive Uses, Section 5) Prohibited Uses: No use of any site, lot or building shall be made which causes or creates, or is likely to cause or create, a hazard or nuisance to adjacent properties, or which would violate the zoning ordinance of Roanoke County. In addition, the following uses are specifically prohibited within the boundaries of the Park: (a) Acetylene gas manufacturer and wholesale distributor (b) Asphalt manufacturing or refining 8 Birch the or terra cotta manufacturer (d) Cement, lime, plaster manufacturer (e) Creosote manufacturing or treatment plants (f) Distillation of bones, coal, petroleum, refuse and tar (g) Explosives, ammunition, fireworks and gun powder manufacture (h) Fat rendering, production of fats and oils from animal or vegetable 6 ~/' '.~' products by boiling or distillation (I) Garbage, offal and animal reduction or processing (j) Linseed oil, shellac, turpentine, manufacture or refining (k) Automobile storage for wrecking, dismantling of junking cars for salvaged parts (1) Any use or trade, which, though properly and safely operated with ordinary care and according to good and reasonable practice, causes noxious of offensive odors, gas, fumes, smoke, dust, vibration or noise substantially affecting other uses of property permitted in the Park (m) Construction yards (n) Recycling centers and stations (o) Scrap and salvage services (q) Surplus sales (r) Truck stops Where it is unclear whether or not a particular use of the Park is permitted or prohibited hereunder, the Team shall make a recommendation to the Administrator for a decision on whether or not such use is prohibited, and its decision shall be final and binding upon all persons. C. Approval of Use The specific use of the Property must first be reviewed and approved in writing by the Design Review Team as Io (i) the original Transfer to a Business and (ii) any subsequent Transfer. In addition, the Team must first review and approve in writing the use of the Property at any time a change in use is proposed or effected by the Business and not merely at the time of each and every Transfer. ARTICLE V SUBDIVISION OF PROPERTY 7 ~. All property within the Center shall be subdivided and used in accordance with the Roanoke County Zoning and Subdivision Ordinances. ARTICLE VI APPROVAL OF Il~IPROVEMENTS A. Roanoke County Center for Research & Technolo Design Review Team Composition: Duties. The Administrator shall appoint members of the Team who will serve as the working level review group recommending approval or disapproval of (i) use of the Property (including changes to use), and (ii) plans and specifications for Improvements to the Property and shall perform such other matters as maybe assigned. The Team shall review and act upon all development proposals in accordance with the procedures set forth below. Upon its review of the final design plans, the Team will make a recommendation for final action by the Administrator. The composition of the Team shall be (3) residential community representatives, (3) business community representatives, (2) professional community representatives, and (1) member of the Economic Development Department to serve as liaison. 2. Powers of the Design Review Team (a) Subject to the terms of paragraph VI (B) hereof, no Improvement shall be erected, constructed, placed, altered (by addition or deletion), maintained and/or permitted on any portion of the Property until plans and specifications of such Improvement, in such detail as the Team may deem necessary, shall have been submitted to, reviewed by and recommended, and approved in writing by the Team. (b) In addition to the review of the site, landscaping and building plans and designs described above, the Team will perform such other duties and assume such other responsibilities as may be assigned from time to time by the Administrator. B. Plans to be Approved 8 j- S No construction, or any exterior alterations or additions and renderings to any existing Improvement may be initiated without submission of plans for said Improvements to and recommendation and approval by the Team. Interior alterations which do not change exterior appearance are permitted without submission of plans to, or prior approval by the Team, provided such interior changes do not change any use of the Property not previously approved as herein provided. C. Governmental Approval; Design Review Team LiabilitX. Submission to the Team and approval of any such plans by the Team shall be in addition to, and not in lieu of, any permits or approvals required by any local, state or federal law or regulation. Further, such plan or plans will be subject to all applicable federal and state laws and city ordinances. Pertinent ordinances of the County include, but may not be limited to: Zoning, Site Plan, Subdivision, Stormwater Management and Sign Ordinances. It is expressly understood and agreed that the Team shall not be liable for any act or omission in the approval or disapproval of the plans and specifications submitted pursuant to these Provisions. Each owner, lessee and occupant of the property in the Park shall, and does, hereby indemnify and hold harmless the Team from and against any and all claims for injury or death to persons, or damage to or loss to property arising out of the construction, use, operation, and/or maintenance of improvements within the Park, the use and/or possession of any property, and the conduct of business or any other activities within the Park. D. Termination of Design Review Team In the event the Team is dissolved or terminated for any reason, all rights, privileges, responsibilities, and obligations of the Team under this declaration, shall transfer and be assigned without restriction to the designee(s) appointed by the Administrator. E. Design and Procedures. NOTE: The requirements listed below are in addition to all plan submittal requirements of Roanoke County, Virginia. Preliminary Plan Review. The Business shall submit two sets of preliminary architectural and 9 / -..~a' site engineering plans to include the following: (a) For Buildings and Structures. (1) Dimensioned building elevations of all facades and floor plan at a scale of not less than one-eighth inch equals one foot (1/8" = 1') with representations of exterior materials, textures, colors, fenestration and any other detailing necessary for accurately depicting the proposed appearance of the finished building or structure (2) Outline specifications to indicate the intent for major architectural, structural, mechanical, electrical, HVAC, utility and site elements (i.e. pump station, on-site retention, exterior HVAC components, other utility structures, etc.) (3) Samples of all proposed exterior materials and colors. (b) For Site Plans. (1) Plans are to be printed on paper with a maximum size of thirty inches by forty-two inches (30" x 42") and shall be drawn to scale of not less than one inch equals fifty feet (1" = 50') using standard mechanical drawing techniques (2) The name and address of the owner of record and the applicant (3) The name, address, signature, registration number and seal of the professional preparing the plan (4) The footprint of all proposed buildings and structures existing or to be located on the site (5) All building and other setback lines, special highway setback lines, easements, reservations and rights-of- way which affect the development of the site (6) The site' s total land area and area to be developed 10 /-` (7) A landscape plan, drawn on a separate sheet, showing proposed landscaping features, including species, the number, location, size of plants, plant protection, and landscaping materials. Any irrigation systems and details shall be shown on a separate sheet (8) The location, type, dimension, elevation, size, or number of the following existing or proposed items: (a) Adjacent or on-site utilities (b) Terraces and retaining walls (c) Site entrances, parking facilities, loading areas, and a count of such parking spaces as required by applicable ordinance and as proposed (d) Natural or artificial watercourses (e) Areas which are landscaped or recreational (f) The limits of site clearing, including the leading edge of the dripline of trees to be preserved on the site (g) Points of refuse collection, including dumpster and screening methods (h) Location, dimensions and area of all required transitional areas and green areas, including the number of trees, plants and shrubs provided on site to meet the provisions of the County of Roanoke Site Plan Ordinance (I) Sidewalks and bicycle and jogging trails. (9) Signs, including size, shape, color, message, graphics, location, materials, and illumination. 9. Informal Preliminary Review 11 '~"'° If requested by the Business, the Team will informally review conceptual plans prior to formal submission of detailed architectural and site engineering plans; provided, however, that such preliminary approval shall not be binding upon the Team. 2. Final Review and Ao~roval by the Design Review Team. For the final review the Business shall submit two (2) sets of plans and specifications and other information listed above to ensure adherence to the approved design and the inclusion of all changes required by the Team. If approved upon recommendation by the Team, the two (2) complete sets of plans and specifications will be marked Aapproved and signed by an authorized representative of the Team. One set of said plans will be returned to the business and the other set of plans and specifications will become part of the agreement between the Business and the Team. Time Frame for Action. The Team will normally meet once a month, or as necessary, to review any architectural and site engineering plans submitted. The Team reserves the right to require the Business' s representative(s) to attend the meeting to discuss any questions of modifications necessary to make the design conform to the intent of these Restrictions. After final approval and recommendation of the plan by the Team, the County will have thirty (30) days to approve, reject, or modify the plan submitted. In the event the Team requests changes to the plan, the procedure for final submission as described above, shall again be followed as set forth in paragraph two (2) above. 4. Governmental Approval. All submissions shall concurrently be submitted to the appropriate County, State and Federal permitting agencies as required by law. The approval of a plan by the Team does not relieve the Business of the requirement of securing appropriate permits or approval of the pertinent County, State and Federal agencies. If the plan of development as approved by the various governmental permitting agencies differs from the plan previously approved by the Team, the procedure for final submission as described above shall again be followed. 12 ,_:.a~ In connection with any submission or approval of plans, the business hereby acknowledges and agrees, for itself, its heirs, successors, and assigns, and their successors in interest with respect to the Property, that: (a) The Team exist, in part, to ensure the harmony of, and to control inappropriate designs of, and improvements made within the Park. The Team nor any persons serving thereon, nor their respective staffs, regardless of their respective professions or backgrounds, shall have any duty or responsibility as an architect, engineer, builder or other design or construction professional with respect to the adequacy, accuracy or validity of any plans submitted to the Team for review, or with respect so such plans conformance with any zoning ordinance, building code other law or regulation. The Team, nor any person serving thereon, nor any of their respective staffs, shall be liable to any person or entity with respect to (i) any cost to abandon or modify any plans or portions thereof or the increased cost to construct any improvement arising out of any rejection of plan; (ii) any damages or injury arising out of any defect or error in any plans, including any proposed material or design specifications of any nature, approved or rejected by it or not submitted to it for approval: (iii) its failure to review and/or approve or reject plans submitted to it or any failure to take action to prevent or cause the removal of any Improvement which was rejected by it or for which plans were not submitted; and (iv) any inconsistency in approvals or rejections made between made between similar proposed or existing Improvements or any aspects or elements thereof. (b) Any person or entity submitting plans to the Team for its approval and/or making any Improvement on or to the Property (whether or not such plans were submitted to or reviewed by and/or approved or rejected by the Team) shall, by virtue of the submission of said plans or the making or carrying out of such Improvement, indemnify and 13 hold harmless the Team and each of its members, and every person serving as staff to the Team, from and against any and all claims, damages, loss cost, expense, fines, awards, judgements, penalties, or settlements (including all costs of defense related thereto and all attorney' s fees) arising out of or in any way connected with the submission of any plans, construction on any property, or any Improvement made to or on any property, including the Property, for any reason whatsoever. (c) The understandings, agreements and indemnifications set forth in this section shall (i) survive closing with respect to, and delivery of, the deed to which these Restrictions are annexed, and any correction or amendatory deeds thereto; (ii) run with the land being conveyed; and (iii) be binding on each and every owner thereof for so long as the Restrictions shall be in effect; and the Administrator shall have the right at any time hereafter (including any time after settlement) to record a document in the Clerk' s Office where said deed is recorded, indexed against the land being conveyed and the current owner thereof, setting forth the provisions of this section. ARTICLE VII DESIGN AND DEVELOPMENT CRITERIA GENERALLY The following design and development criteria have been submitted as proffers and shall be the minimum standards for the development of the Roanoke County Center for Research & Technology. The Design Review Team may recommend a higher standard for any specific parcel within the Property covered by these criteria. Where these proffers grant the Design Review Team the right to waive specific standards, the Design Review Team shall not have the right to set a standard or level of performance that is less than specified in the following applicable sections of the Roanoke County Zoning Ordinance, 14 r. A... raw.. ',,. p+ ! ~' as determined by the Zoning Administrator of Roanoke County. A. Setback. The zoning administrator shall determine the minimum setbacks based upon the requested use types as follows: Industrial Use Type: I-1 Setback standards shall apply Commercial, Civic C-1 Setback standards shall apply And Office Use Types: Civic Use Type: C-1 Setback standards shall apply Residential Use Type: R-1 Setback standards shall apply B. Trails and Greenwa~s (Reserved) C. Landscaping Section 30-92 of the Roanoke County Zoning Ordinance, as amended. D. Parkin, Loading Docks and Storage Areas. Section 30-91 of the Roanoke County zoning Ordinance, as amended. E. Si ns. Section 30-93 of the Roanoke County Zoning Ordinance, as amended. F. Li htin . Section 30-94 of the Roanoke County Zoning Ordinance, as amended. 1. Walks and Building Entries. Low height, bollard-style, boxed light fixtures, or ground level landscape lighting, are recommended for walks and building entries. 2. Parkin Lots. Parking lot light fixtures shall be no taller than the nearest building wall or thirty-five feet (35'), whichever is less, unless otherwise approved by the 15 0 R , Design Review Team. Parking lots, traffic areas and loading areas shall be equipped with on-site lighting systems designed to provide an average level or illumination greater than eight tenths of one (0.5) foot candle per square foot of parking lot area. Required lighting shall be shielded to direct illumination inward and prevent glare on adjacent properties or public rights-of--way. G. Utilities. When possible, all site utilities shall be underground and shall be located to minimize the impact on trees designated for preservation by the site plan. H. Walls and Fences. Walls and fences may be located at the rear building line and at rear and side yard property lines when the rear or side yard do not front a street. All fences, masonry walls, hedges or other barriers erected for the purpose of screening or security shall receive prior approval as to materials, location, design, size and color by the Design Review Team. All temporary construction fencing must be removed upon completion of construction or as directed by the Team. I. Exterior Appearance. Exterior Materials. Exterior building materials shall be of types that are of high quality, attractive appearance, durable, and easily maintained for the entire life of the building. 2. Buildin Design. Building design shall observe the following: a. Architectural design will be evaluated in terms of the integration of form, texture, color and massing of the building, with particular emphasis paid to articulating entrances and to minimizing bulk. b. All building facades will be evaluated for architectural design. Brick, stone, or masonry construction is required for facades of buildings fronting or visible from public streets. c. Metallic exterior construction materials are not encouraged and shall only be permitted by specific approval of the Team when the 16 ~- overall design of the building is enhanced by it or special site development circumstances require its use. Design features of metal construction shall include, but are not limited to: (1) Facade materials used to cover such metallic surfaces as be required by the Team (2) The slope and design of the roof line (3) Metal siding, if allowed, shall be of concealed or enclosed fastener construction specifically approved by the Team. d. For roof drainage systems, external gutters or downspouts will be allowed for buildings of three thousand square feet (3,000 S.F.) Or smaller. For larger buildings the Team shall require internal roof drainage unless an exception is granted. All mechanical appurtenances located on site or projecting above the roof, such as roof hatches, stairways, exhaust fans, heating and air conditioning equipment, plumbing vents, storage tanks, satellite dishes and communication equipment shall be screened from view from any adjacent public roadway with a parapet, wall or other opaque screening consistent in texture and color with the exterior skin of the building. f. Bright primary colors are not permitted, with the exception of trim and wall-mounted building signs or logos. Building and sign colors must be reviewed and approved by the Team. g. All facades facing public streets, whether in the front, side, or rear yard, shall have a high quality and finished appearance. J. Site Maintenance. All of the Business' s developed Property not covered by buildings and structures shall be landscaped or paved, as provided herein, and kept clean and free from weeds, underbrush, trash, and debris at all times; unless the Team grants an exception based upon an approved phased development plan for the site. 17 K. Transportation Mana eg_ ment. Traffic Impact Study. r~ The Team may request from the Business a traffic impact study for development proposals having the potential to generate large volumes of peak hour traffic. 2. Requirements. When a proposed development is expected to generate one hundred (100) or more additional peak direction (inbound or outbound) trips to or from the site during the peak hours of traffic on the adjacent roadway or other roads within the Center, the following elements may be required as part of a transportation management plan for a development site: a. Off-site traffic control or infrastructure improvements b. Staggered work hours c. Carpooling or van-pool incentive program, e.g. preferred parking spaces provided for high occupancy vehicles, financial assistance, etc. d. Public transit ridership incentive program e. Bus bays, pull-outs and/or shelters provided on-site f. Provision of bike racks or other trail-related amenities on-site L. Pedestrian Circulation. Pedestrian access paths shall be provided on site to connect major building entries with public sidewalks and bicycle trails. M. Storm Water Retention and Drainage. Storm water retention areas and drainage channels shall be designed to blend with the landscaping of the site and shall incorporate naturalistic materials and vegetation. Retention areas adjacent to 18 ,..... ~„ "/ "' ,~ any trail system shall incorporate site amenities such as lighting and benches. N. General Compliance. Plans and Snecification~ Compliance and Count Ordinances. Plans and specifications shall be submitted to the Team for approval with final construction plans and specifications. Design Review Team approval of the plan does not replace or supersede approval of site plan by Engineering & Inspections. Site plans shall be subject to standard County procedures and regulations as contained in the Site Plan Ordinance, Sign Ordinance, and similar related ordinances. 2. Development in Phases. If the Team approves a phased site development plan, the Business shall comply with landscaping requirements of the area developed; provided, however that the installation of trees along the entire street frontage of the a Property may be required with the first phase of development of the Property to maintain continuity of landscaping along the street. 3. Maintenance. The Business shall maintain all landscaping, signs, fencing and screening materials required by these standards as shown on an approved planting plan. Trees shall be pruned when necessary to remove discarded, dead, or dying branches. Dead, dying or diseased trees shall be replaced with a comparable species to meet the minimum landscape requirements. All exterior faces of structures shall be well maintained at all times. ARTICLE VIII CRITERIA FOR ENVIIZONMENTAL AND VISUAL PROTECTION DURING CONSTRUCTION 19 ~ ., A. General. In order to insure that there will be no environmental damage and in order to maintain an attractive nuisance-free setting for all Businesses in the Roanoke County Center for Research & Technology Park during the period of development, the Business shall submit to the Team a program which delineates the proposed methods of compliance with the criteria set forth in the article. The program shall be submitted at the time of final plan approval. The builder or contractor shall be given the opportunity to participate in formulating this program. After review, the Team shall approve or make known appropriate requirements in writing within thirty (30) days of submission. B. Construction Equipment Access. Access to each construction site shall be limited to one (1) location along the public or common roadway subject to approval by the Team. Mud, dirt, or other surface debris shall be removed from all vehicles prior to departing the site to avoid accumulation and damage to the roadway and to minimize damage to the drainage system. The Business shall be responsible to keep clean at all times, all public streets and rights-of--way within the Park from all mud, soil, debris, and trash caused by construction on the Property. C. Temporary Structures. Temporary structures, portable offices, and other related facilities shall be maintained in good repair and arranged in a compact and organized manner on the construction site. Such facilities shall be situated so as not to be obtrusive or unsightly when seen from the road or adjacent properties. All temporary structures and portable facilities shall be removed upon the completion of all construction activity and before permanent occupancy of the building. D. Temporary Utilities. All temporary utilities on the construction site shall be in a single, unobtrusive alignment. Distribution to the various areas of construction shall be from an approved, on-site location. E. Epui ment and Materials Storage The area designated for the storage of equipment of materials shall be at a location that is visually unobtrusive from the roadway and adjacent properties. Mobile equipment shall be aligned in an orderly manner at the end of each work day. 20 T- 5 F. Construction Debris. Construction debris shall not be allowed to accumulate during construction. It shall be removed daily or located in a visually screened place if debris is to be removed less frequently. Open burning of debris shall not be permitted. After construction is completed, temporary barriers, surplus materials, and all trash, debris and rubbish shall be removed from the site. All backfill shall be cleared of building materials, stone, and rubbish. G. Assessments (Reserved ARTICLE IX TIME LIMITS FOR CONSTRUCTION AND COMPLETION OF IMPROVEMENTS A. Commencement and Completion. Unless otherwise approved in writing by the Team, construction of approved Improvements must be commenced with one and one-half (1-1/2) years from the date of the delivery of a deed to or a lease of the Property from the Team to the Business, and must be carried on in a continuous and diligent manner until completed, which completion, unless otherwise specified, must occur within one and one-half (1-1/2) years form the date construction commenced. Construction shall be deemed to commence when the Business has obtained a building permit, performed site improvements, and begun construction of the foundation for the principal Improvement. Construction shall be deemed completed upon the issuance of a final Certificate of Use and Occupancy by the County and full completion of all approved Improvements constructed in accordance with plans and specifications approved by the Team. Upon substantial completion of construction, the County' s Department of Engineering & Inspections, authorization and issuance of a Temporary Certificate of Use and Occupancy maybe granted by the County' s Office of Building Inspections. B. Team of Supervisor' s Right to Repurchase of Terminate Lease. Repurchase Option. Should construction not commence or be completed as stipulated, or should construction be abandoned for one hundred twenty (120) days or 21 R more, the Team of Supervisors may, at its sole option, repurchase the and at the original purchase price or it appraised value as determined by a MAI appraisal obtained by Administrator, whichever is less, minus the cost to restore the Property to its natural condition. Such option shall be deemed exercised by notice in writing to the Business after determination by the Team of Supervisors of noncompliance with this Article, and closing shall be for cash and/or assumption of debt within sixty (60) days of said notice. Should the Property be leased and noncompliance is determined, the Administrator may terminate the lease by notice in writing to the Business with the termination effective as of the date specified in such notice. Any lease payments theretofore and thereafter made shall be forfeited to the Team of Supervisors as liquidated damages. Any such lease termination shall not relieve the Business of any of its obligations (including the payment of rent) under the terms of the lease. 2. Requirements Upon Exercise of Repurchase Option Should the Board of Supervisors exercise its option to repurchase provided by this Article, the Business shall convey the Property to the County of Roanoke with general warranty of title, free and clear of any and all tenancies, liens and encumbrances, but specifically excluding any and all deeds of trust or mortgage indebtedness to be assumed in accordance with the agreement of the Board of Supervisors. In addition, the Business shall convey the Property to the Board of Supervisors free of any environmental contamination, and if any environmental contamination is found at the Property for which any removal or remedial action is required pursuant to law, ordinance, order, rule, regulation of governmental action, the Business shall, at its sole cost and expense and to the Team of Supervisors= satisfaction, promptly complete such removal or remedial action. 3. Extensions. Notwithstanding the foregoing time requirements for construction and completion of Improvements, if the business has been prevented from commencing and/or completing the Improvements as required above by reason of strike or other labor disputes, in ability to procure necessary materials for construction of the Improvements, governmental agency requirements, regulations, or controls, or war-like operations, fire or other casualties, or acts of God, and provided that if in the sole opinion of the Team, the Business has otherwise made good faith efforts comply with the time requirements and has notified the Team in a timely manner or the event or events outside of its control which has or have chase such period of delay, then the Team may extend the time limits for construction and 22 completion of the Improvements as it deems reasonable and proper under the circumstances. 4. Priority of Restrictions. The foregoing provisions contained in this Article are deemed to supersede any contrary provision contained in any such lease of the Property, unless such lease specifically provides otherwise and refers to these Restrictions and this Article. ARTICLE X RESALE, LEASE, OR OTHER TRANSFER A. Unimproved Land. If a Business or any subsequent transferee thereof desires to Transfer all or any part of the Property, which land is unimproved, the Design Review Team shall have the prior right and option to repurchase said unimproved portion of the Property at the same price per acre originally paid to the Team by the Business, or the appraised value determined by an MAI appraisal obtained by the Team, whichever is less. In such event, the Business shall notify the Team in writing of its desire to Transfer the Property, and the Team shall have sixty (60) days from the date of receipt of such notice to exercise its option and to complete the repurchase. B. Improved Land. In the event that during construction or after its completion and/or occupancy by the Business, the Business or any subsequent transferee shall receive a bona fide, written offer for a Transfer of the Property, which offer the Business desires to accept, the Design Review Team shall have the prior right and option to purchase or lease the Property on the same terms and conditions offered by the prospective buyer or lessee. Prior to any closing of sale or lease of the Property, the Business shall deliver a copy of such offer to the Team, and the Board of Supervisors shall have sixty (60) days from the date of receipt of such notice to exercise its option. In the absence of the Team' s written notification exercising its option, the Business shall be free to close the Transfer to the prospective buyer of lessee. The Team shall have the continuing right of first refusal as to such transferee and all succeeding owners or lessees during the life of these Restrictions. 23 C. Exercise of Option to Repurchase. Should the board of Supervisors exercise its option to repurchase provided by subsections (A) and (B) above, the Business shall convey the Property to the Board by general warranty of title, free and clear of any and all tenancies, liens or encumbrances not expressly assumed by or taken Asubject to@ under the terns of bona fide, written offer to purchase the Property. In addition the business shall convey the Property to the Review free of any environmental contamination, and if any environmental contamination is found on the Property for which removal or remedial action is required pursuant to law, ordinance, order, rule, regulation or govemmental action, the Business shall, at its sole cost and expense and to the Team=s satisfaction, promptly complete such removal or remedial action. Upon failure of the Business to take such remedial action within the time limit prescribed by the Team, the Team may effect the remedial action and its cost will be deducted from he purchase price; provided, however, that should the cost remedial action exceed the purchase price, the Team shall be entitled to fully recover any deficiency from the Business. ARTICLE XI MAINTENANCE The Property, including all Improvements thereon, shall at all times be kept in a neat, clean and attractive condition, and shall be maintained in accordance with the plan of development approved by the Design Review Team. Paint shall not be permitted to fade, wear to peel excessively; exposed metal shall not be permitted to rust; and, except in those areas where the plan of development has provided for certain areas to remain in its natural state, the grass and any plantings shall be kept nearly trimmed. The Business shall promptly replace any and all dead or damaged bushes, plants, and shrubs, trees and other vegetation included within the approved landscaping plan for the Property. ARTICLE XII WASTE A. Sewage and Non-Hazardous Waste. Public sewers shall only be used for sewage and such other non-hazardous industrial waste from the Property as may be allowed by the County of Roanoke or 24 ,..r~ the Roanoke Valley Resource Authority, Design Review Team, or its successor. Such sewage and waste shall only be released into a public sewer and must comply with the standards of the Roanoke County Utility Department and other applicable regulatory agencies. All other waste shall be properly disposed of in accordance with all applicable federal, state and local laws and regulations. B. Hazardous Waste. Disposal and/or transportation of hazardous waste shall only be done in compliance with all applicable federal, state and local laws and regulations. ARTICLE XIII WAIVERS, CHANGES OR RESCISSIONS These Restrictions are for the exclusive benefit of the Design Review Team, any entity which succeeds generally to the Team' s business and purpose, or if none, to the County, including its successors. The Team (or such successors) reserves the right to enforce, enjoy, interpret, waive, change, or rescind any or all of the provisions therein contained, or to add to same, at its discretion at any time and from time to time and without notice to or the consent or approval of any other person or entity owning the Property or other property within Roanoke County Center for Research & Technology. Any waiver, change, rescission, or addition as to one Business shall not entitle another to receive similar treatment. It is understood that any waiver, change, rescission, or addition to these Restrictions is valid only if in writing and signed by the Team and the Business. No failure by the Team to enforce any provision herein contained, whether such violation occurs one (1) or more times, shall convey upon any other person or entity the right to enforce these Restrictions. ARTICLE XIV ASSESSMENTS A. Creation of the Lien and Personal Obligation of Assessments. By the Restrictions, each business is deemed to covenant and agree to pay to the Design Review Team annual Assessments or charges. The annual Assessments, together with such interest thereon an cost of collection thereof, as herein 25 .. . provided, shall be a charge on the Property and shall be a continuing lien upon the Property against which each such Assessment is made. Each such Assessment, together with such interest, cost, and reasonable attorney' s fees, shall be the personal obligation of the Business owning the Property at the time the Assessment fell due. B. Purpose of Assessments The Assessments levied by the Design Review Team shall be used exclusively for the purposes of landscaping and maintenance of landscaping of entrances to Roanoke County Center for Research & Technology and rights-of--way within Roanoke County Center for Research & Technology, and maintenance and replacement of signage for Roanoke County Center for Research & Technology. C. Basis and Maximum of Annual Assessments. To be determined in Final Plan. D. Effect ofNon-Payment of Assessment Remedies of Design Review Team. Any Assessment which is not paid when due shall be deemed delinquent. If the Assessment is not paid within thirty (30) days after the due date, the Assessment shall bear interest from the due date at the rate of (8.00%) per annum, and the Design Review Team may bring an action at law against the Business personally obligated to pay the same or foreclose the lien against the Property, and in either case, interest, costs, and reasonable attorney' s fees incurred shall be added to the amount of such Assessment. E. Subordination of the Lien to Mortgages. The lien of the Assessments provided for herein shall be subordinate tot he lien of any first mortgage or first deed of trust. Foreclosure of any first mortgage or first deed of trust shall extinguish such lien for Assessments due prior to such foreclosure (and such liens shall attach to any excess proceeds of the foreclosure), but no such foreclosure shall relieve such property from liability for any Assessment thereafter become due or from the lien thereof. ARTICLE XV SEPARABILITY 26 aw,,.i Invalidation of any of the provisions contained in these Restrictions by judgement, court order or legislation, shall in no way affect any of the other provisions, or parts thereof, which shall remain in full force and effect. ARTICLE XVI TERMS OF RESTRICTIONS These Restrictions shall run with Property and shall be binding upon all parties under it for a period of Twenty-five (25) years form the date of transfer of the deed or lease conveying title or an interest therein to the Business, after which time, such Restrictions shall automatically extend for successive periods often (10) years each, unless either the Design Review Team or the Business elect in writing by instrument duly recorded in the Clerk=s Office of the Circuit Court of the County, to terminate them. ARTICLE XVII CAPTIONS The captions herein are for convenience only and shall not limit or necessarily describe the content of the paragraphs which follow. ARTICLE XVIII RIGHT OF ENFORCEMENT The Circuit Court of the County of Roanoke, Virginia, shall have sole and exclusive jurisdiction to enforce, by any proceeding at law or in equity, or to interpret, any of the restrictions, conditions, covenants, and liens now or hereafter imposed by these Restrictions. Failure to enforce any covenant or provision contained in these Restrictions (whether as to singular or repeated violations of the same or other provisions) shall in no event be deemed a waiver of the right to do so at any time with respect to a previous or a new violation. Notwithstanding the foregoing, the Design Review Team reserves the right to enter upon the Property, or any portion thereof, during regular business hours and after providing reasonable notice to the Business, to inspect for purposes of determining compliance with 27 `~ these Restrictions. Violation or breach of any of these Restrictions shall give the Design Review Team the right after thirty (30) days written notice of such violation or breach, and failure to cure by the Business, to enter the Property an to abate or remove at the expense of the Business anything or any condition which is contrary to the intent of these Restrictions. However, in the event that the violation or breach involves the requirement in Article XI that grass and plantings be neatly trimmed, ten (10) days written notice of the violation shall be given. The amount so expended to abate or remove the violation or breach up to but not exceeding TWENTY-FIVE THOUSAND AND 00/100 DOLLARS ($25,000) shall constitute a lien against the Property which shall have priority over any and all other liens, provided, however, that the Design Review Team shall provide at the prior written request of any noteholder secured by any deed of trust on the Property, a copy of any such notice and allow the noteholder or its agents to cure the violation or breach within the time period provided in the notice and prior to any expenditures by the Design Review Team abate or remove the violation or breach. ARTICLE XIX NOTICES Any notice required to be given or which may be given pursuant to or with respect to these Restrictions shall be in writing and sent by certified or registered U.S. Mail, postage prepaid, to the then current mailing address of the addressee as shown by the records of the Design Review Team, or if none, to the address of the Property. APPROVED: 28 ~„~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 27, 1999 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 456.6-ACRE TRACT OF REAL ESTATE LOCATED IN THE 5300 BLOCK OF GLENMARY DRIVE (TAX MAP NOS. 54.00-1-2;3 AND 64.00-1-1) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF PTD WITH CONDITIONS UPON THE APPLICATION OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY WHEREAS, the first reading of this ordinance was held on February 23, 1999, and the second reading and public hearing were held April 27, 1999; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 7, 1998 and a work session on April 21, 1998; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 456.6 acres, as described herein, and located in the 5300 block of Glenmary Drive (Tax Map Numbers 54.00-1-2; 3 and 64.00-1-1) in the Catawba Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of PTD, Planned Technology Development District. 2. That this action is taken upon the application of the Board of Supervisors of Roanoke County. 3. That the owner of the property has voluntarily proffered in writing conditions which are made a part hereof and incorporated herein by reference and which are set out in detail in the submitted materials contained in the attached Exhibit A entitled "Roanoke County Center For U:\WPDOCS\AGENDA\ZONING\GLENMARY.PTD 1 ..~.-r. ...... Research and Technology, March 24, 1998, Application to Rezone the Property from R-1 to PTD," said materials to include a memorandum dated April 17, 1998, from the Director of the Department Economic Development for Roanoke County regarding conditions pertaining to greenway and trail development at the Center, all of which conditions the Board of Supervisors of Roanoke County, Virginia, hereby accepts, with the exception that the Lone Eagle District described on the Preliminary Concept Plan is hereby to be designated as Reserved for Future Development, 4. That said real estate is more fully described as follows: Beginning at a '~-inch capped rebar set in the north right-of-way line of Interstate 81 and Glen Mary Drive, corner to Philip Trompeter & Constance Trompeter Hausman, thence leaving said Interstate and Drive and along Trompeter, N 54° 11' 01" W 106.44 feet to a '-~-inch capped rebar set, corner to Emmett I. Jr. and Mary C. Grisso; thence leaving Trompeter and along Grisso, N 51° 03' 57" W 238.25 feet to a 5/8-inch iron rod found; thence N 41° 47' 23" W 399.04 feet to a 5/8-inch iron rod found; thence S 71° 20' Ol" W 345.58 feet to a 3/4-inch iron pipe found, corner to H. M. & Karen E. Montgomery; thence leaving Grisso and along Montgomery, Kathleen F. Nichols, and Jayne Melton Hampton & William J. Hampton, N 39° 35' 40" W 3840.65 feet to a '~-inch capped rebar set in a fence corner in a painted tree line, corner to Hampton and David W. & Constance R. Shelor; thence leaving Hampton and along Shelor, N 53° 24' 56" E 3805.08 feet to a '~-inch iron rod found; thence S 01° 37' 22" E 190.40 feet to a '-~-inch iron rod found; thence N 41° 16' 31" E 88.69 feet to a '-~-inch iron rod found, corner to Glenvar Heights Section No. 2; thence leaving Shelor and along Glenvar Heights Section No. 2 the following courses: S 52° 15' 12" E 192.90 feet to a '~-inch capped rebar set; S 36° 31' 18" E 85.00 feet to a '-~-inch capped rebar set; S 70° Ol' 18" E 193.00 feet to a '~-inch capped rebar set; S 54° 01' 18" E 85.00 feet to a '~-inch capped rebar set; S 18° 01' 18" E 165.00 feet to a '~-inch capped rebar set; N 87° 28' 42" E 102.00 feet to a '~-inch capped rebar set; S 35° O1' 18" E 192.00 feet to a ~-inch rebar found; S 26° O1' 18" E passing a 3/4-inch iron pipe found at 101.70 feet, passing a 3/4-inch iron pipe found at 206.20 feet, in all 338.00 feet to a '-~-inch capped rebar set; S 71° 31' 18" E passing a 5/8-inch iron rod found at 84.10 feet, passing a 5/8-inch iron found at 141.02 feet, in all 189.00 feet to a '~-inch capped rebar set; S 71° 01' 18" E 176.00 feet to a '-~-inch capped rebar set; S 40° 31' 18" E 182.50 feet to a '~-inch capped rebar set; N 47° 56' 33" E 179.59 feet to a '-~-inch capped rebar set; S 32° 53' 00" E passing a 5/8-inch iron rod found at 537.90 feet, passing a '-~-inch road found at 2161.38 feet, corner to Glenvar Heights Section No. 1, thence leaving Section No. 2 and along Glenvar Heights Section No. 1, in all 2643.72 feet to a '~-inch capped rebar set; thence along Glenvar Heights Section No. 1, S 30° 40' 00" E 820.33 feet to a '~-inch capped rebar set; thence S 17° 14' 12" W 2.98 feet to a VDOT right-of-way monument found in the west right-of-way of Glenvar Heights Boulevard; thence leaving Glenvar U:\WPDOCS\AGENDA\ZONING\GLENMARY.PTD 2 / ,~.~. Heights Section No. 1 and along the west right-of-way line of said Boulevard, S 16° 39' 28" E 166.64 feet to a VDOT right-of-way monument found; thence S 25° 54' 06" E 112.17 feet to a VDOT right-of-way monument found in the north right-of-way line of Interstate 81; thence leaving said Boulevard and along Interstate 81 north right-of-way the following courses: S 74° 21' 59" W 260.64 feet to a VDOT right-of-way monument found; S 78° 39' 35" W 152.to VDOT right-of-way monument found; S 64° 34' 36" W 99.73 feet to a '~-inch capped rebar set; S 62° 56' 59" W 255.48 feet to a VDOT right-of-way monument found; S 56° 37' 49" W 197.29 feet to a VDOT right- of-way monument found; S 67° 26' 22" W 725.00 feet to a VDOT right-of-way monument found; S 81° 41' 10" W 128.80 feet to a VDOT right-of-way monument found; S 73° 12' 45" W 251.07 feet to a VDOT right-of-way monument found; S 63° 09' 48" W 266.97 feet to a '~-inch capped rebar set; S 56° 59' 16" W 137.92 feet to a '-~-inch capped rebar set; S 53° 42' 48" W 105.50 feet to a VDOT right-of-way monument found; N 29° 06' 26" W 148.57 feet to a VDOT right-of-way monument found; S 64° 46' 41" W 26.63 feet to a VDOT right-of- way monument found, corner to Martin Gale & Gary Wayne Gallimore; thence leaving said right-of-way and along Gallimore N. 46° 50' 43" W 233.58 feet to a 2-inch iron pipe found; thence N. 52° 54' 24" W 17.59 feet to a 3/4- inch iron pipe found; thence S 54° 40' 01" W 91.57 feet to a 3/4-inch iron pipe found; thence S 31° 54' 33" E 271.32 feet to a '~-inch capped rebar set in the north right-of-way of Interstate 81; thence leaving Gallimore and along said right-of-way S 77° 12' 57" W 40.86 feet to a VDOT right-of-way monument found, the PC of a curve to the left with a radius of 560.87 feet, delta of 29° 52' 54", arc of 292.51 feet; thence a chord of S 69° 11' 45" W 289.21 feet to a VDOT right-of-way monument found, the PT of said curve; thence S 57° 30' 29" W 19.14 feet to a 5/8-inch iron rod found, corner to Edgar & Lottie B. Dickerson; thence leaving said right-of-way and along Dickerson N. 29° 37' 52" W 107.48 feet to a ~-inch iron rod found; thence S 84° 02' 11' W 445.25 feet to a '~-inch iron rod found; thence S 47° 19' 56" E 152.14 feet to a ~-inch capped rebar set; thence S 54° 11' O1" E 130.67 feet to a '~-inch capped rebar set in the north right-of-way line of Interstate 81; thence S 69° 58' 12" W 38.66 feet to a ~-inch capped rebar set; thence S 53° 18' 07" W 8.39 feet to the point of beginning, containing 456.60 acres, more or less, and being a combination description of Tax Parcels #64.00-1-1, #54.00-1-2, and #54.00-1-3. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\GLENMARY.PTD 3 OF ROANp,~.~ ~ ~ v a ` 1 I r1' 11' 4~t' T 1'1' t1" ~ ~ >n' ~" ~ T7" f.? 1~ P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us April 28, 1999 Mr. James W. Hufton 2143 Coachman Drive Roanoke, VA 24012 Dear Mr. Hufton: am pleased to inform you that, at their meeting held on Tuesday, April 27, 1999, the Board of Supervisors voted unanimously to appoint you as a member of the Roanoke County Commission for Senior and Challenged Citizens to represent the Hollins Magisterial District. This Commission was established to address the needs of this group of citizens and make recommendations to the Board. Ms. Debbie Pitts, Roanoke County's Assistant Director of Recreation, will be in touch with you concerning the date and time when the Commission will have its next meeting. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Y nab- 3,~. ~e_e.c..~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosures cc: Debbie Pitts, Assistant Director of Recreation John M. Chambliss, Assistant County Administrator ® Recycled Paper OF AOANp,~~ ti •A ~ z ~ 1838 P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us April 28, 1999 Mr. Donald Witt 3332 Kenwick Trail, SW Roanoke, VA 24018 Dear Mr. Witt: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service of the one-year initial term on the Roanoke Valley Greenway Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, April 27, 1999, the Board of Supervisors voted unanimously to reappoint you for a three year term as a member of the Roanoke Valley Greenway Commission. Your new term began on April 8, 1999, and will expire on April 8, 2002. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh cc: Elizabeth Belcher, Greenway Coordinator Terrance L. Harrington, Director, Planning & Zoning ® Recycled Paper ME M O R A ND UM TO: Members of the Board of S ervisors FROM.• Elmer dodge DATE: April 23, 1999 SUBJECT.• Maintenance of County Vehicles At the Board meeting of April 13, 1999, a question was raised regarding savings at the County Garage and we were not prepared to answer in a definitive manner. Since that meeting we have done an extensive analysis based on a comparison of Base Year (1996-97) expenditures to our latest forecast on current year expenditures. The analysis is attached. Since taking over the <7peration, 101 vehicles that were previously maintained at the School Garage are now being maintained at the County Garage. By July 1, 1999, the remaining 49 vehicles will have been transferred with no addition in personnel. This is a tremendous increase in efficiency. The attached report shows a savings of $289,207 for this year. Please let me know if you have additional questions on the Garage. My conclusion is that the transfer of the Garage has been a real success story. cc: Don Myers Bill Rand Brent Robertson a ANALYSIS OF VEHICLE MAINTENANCE EXPENDITURES 1995 - 1996: Current Year vs. Base Year April 23, 1999 I. Base Year Expenditures Total Maintenance Expenditure -Base Year $1,437,480 (1) Two-years of inflation: 1997-98 at 1.6% 23,000 1998-99 at 1.7% 24,828 Adjusted Base Year Expenditure S 1,485,308 II. Operational Cost Increases Descri t (2) School garage labor rate increase 8,678 (3) Rate increase for stand-by personnel 3,550 (4) Maintenance for two (2) additional "Bandits" 66,922 (5) Maintenance for twelve (12) additional vehicles 24,000 (6) Transfer of two (2) vehicles from volunteer fire maintenance to County maintenance 4,000 (7) Elimination of need for two (21 full-time mechanics 66,000 positions in School garage Total Operational Cost Increases 173,150 Total Adjusted Base Year Maintenance Cost $1,658,458 Projected Current Year Maintenance Cost 1,369,251 Total Annual Savings $289,207 1 Notes on Vehicle Maintenance analysis: (1) Inflation rates are taken from the Federal Bureau of Labor Statistics. (2) School garage labor rate increase from $25.00 per hour to $30.00 per hour. (3) Increase in standby rate from .50 per hour to 1.00 per hour. (4) Two additional used "Bandits" added since July 1, 1997. (5) Maintenance for 12 additional vehicles at average rate of $2,000 per year per vehicle. (6) Transferred 1 ambulance from volunteer maintenance to County maintenance at Clearbrook Station. Transferred 1 sedan from volunteer maintenance to County maintenance at Mount Pleasant. (7) As of this date, 101 vehicles have been transferred from the School Garage to the County Garage. As of July 1, 1999, we will have moved an additiona149 vehicles to the County facility for a total of 150. When the Schools were operating our garage, they had 4 mechanics maintainim 290 vehicles for an average of 72.5 vehicles per mechanic. On this basis, 150 vehicle~~-would require 2.06 mechanics. Consequently, the transfer of these vehicles offers tl,~ opportunity to reduce the School Garage staff by 2 positions at an average of $33,00() each. PETITIONER: TRITON PCS, INC. CASE NUMBER: 5-2/99 Planning Commission Hearing Date: Board of Supervisors Hearing Date: February 2, 1999 and March 16, 1999 March 23, 1999 and April 27, 1999 _. 7 _i A. REQUEST Petition of Triton PCS (Good Shepherd Church) to obtain a Special Use Permit to construct a 120 foot cellular monopole tower, located at 1887 Electric Road, Windsor Hills Magisterial District. B. CITIZEN COMMENTS Vern Jordahl, a member of the church, spoke in support of the request saying that a majority of the congregation had voted in favor of the tower. He said that digital technology is the wave of the future and provides a better alternative than cellular. Elena Derosa, Marian Dodson, Frank Aprile, Jeremy Kolosine, Debra Ballard, Nancy Hartley, Norma Tomlinson, Terri Langford, Patricia paw^~'- ~ ' ~ d the following concerns: electromagnetic fields emitting from ~ ~alth hazards, particularly since it is close to schools and playgrou -~~~ r' ~ glues; destroy natural beauty of the area; Oak Grove will no longer I ~orhood if the tower is built; cellular phones are dangerous becaus ` ; ; _ ;. Clayton Thomas, a trustee of the church, said he wa; '~ - h leadership regarding the tower and said he is opposed to the torn _ ~~ a; Jim and Vickie Leonard presented photos to the Con'. j, ~ ~;~II- N the tower would look on the site; the sky cannot be seen anywhe~C around Oak Grove without a view of this tower; they are opposed to the request. C. SUMMARY OF COMMISSION DISCUSSION Previous discussion consisted of: The Commission inquired as to what took place between the applicant and Showtimers and why this particular location was chosen. Staff said that the applicant did not make application to the city for a zoning change or permit; the relocation suggested by the applicant was so significant that it would have caused a delay in the application. In response to the Commission's inquiry concerning the adverse impact on the neighborhood behind Showtimers, Mike Pace said the residences behind the theater are closer; there is a better buffer behind the church. The Commission discussed whether another user will be able to co-locate at this site. Mr. Witt said the concern he has is the height of the tower and wanted to know if the community is willing to accept a lower level of service in order to preserve some of the scenic values that this county treasures. The issue is the level of service; we accept a level of service of a 125 foot pole, then we have to accept that level of service of the other five providers. It raises the bar of what we will have to accept from the other providers. 2 D. RECOMMENDED CONDITIONS 1) The maximum height of the proposed broadcast tower shall be 120 feet. 2) The tower shall be a monopole design. 3) A borid or similar performance guarantee, sufficient to ensure the removal of the tower and all associated facilities, shall be required as part of site plan review, prior to site plan approval. 4) The tower shall be designed so that an additional 20 feet can be added to the top of the pole for other users. E. COMMISSION ACTION(S) Mr. Thomason stated that he believes the visual impact of the tower will be detrimental to Roanoke City and County. I do not believe that every alternative has been exhausted. He moved that the petition be denied. He quoted from the broadcast tower ordinance; "when new broadcasting towers are proposed as a last alternative, the requested broadcasting tower location, height and design should be chosen to protect and enhance the beauty of ..." and this does not. Mr. Ross said that he believes other alternatives are available; others are able to provide digital service without tall towers on Route 419 and will support the motion. The motion carried with the following roll call vote: AYES: Thomason, Witt, Ross, Hooker NAYS: Robinson ABSENT: None Mr. Thomason added: the applicant has by right, option to improve digital signal coverage to this portion of the county. Roanoke County allows towers up to 30 feet in height by right in commercial zoning districts provided the tower is a monopole design and is located in an area already served by above ground utilities. F. DISSENTING PERSPECTIVE Mr. Robinson said that no matter where it is located in this area, it is still visible and he will support the applicant's petition. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other ~- /l~' Terrance Harri ton, etary Roanoke C my Planning Commission For staff use only COUNTY OF ROANOKE date rece'v eived by DEPT. OF PLANNING AND ZONING 5204 Bernard l0 C . application e~_ PCi6Z?, date: P,O. Box 29800 e .- oos dace: Roanoke, VA 24018 ( 540' 772-2068 FAX (540) 7 % ~-21 08 Case Nu er: '~' ~; Check type of application filed (check all that apply): ^ REZONING ®SPECIAL USE ^VARIANCE Applicant's name: Triton PCS, Inc. Fhone: (804) 323-95001 iAddress: 9211 Arboretum Parkway, ~~Z00, Richmond, VA Zip Code: 23236 Owner's name: Trustees of the Good Shepherd Church Fhone: 774-g746 Address: 1887 Electric Road, Roanoke County, VA Zip Cade: 24018 Lacaticn of propery: Tax Map Number: 67.18.,,,;. ~°~„ Good Shepherd Church Magisterial District: >/~'vt--,S, 1887 Electric Road (Route 419) ~~''' .: '~' Roanoke, VA 24018 Community Planning Area: Size of parce! (s): Existing Zoning: C-1 Office District 3.88 acres Existing Land Use: Church 169012 - 8 sq•ft. ~~~f3~"~tJ.15~T~~ `.i'~Yi:fir ,~~~"~i P.rooosed Zoning: C_1 Ce~dit.~a~l ~~,i <~~~(~> Proposed Land Use: Telecommunications Facility rr Slarf Use Oniy Use Type: Does the parce! meet the minimum for area, width, and frontage requirements of the requested district' `~ ES X NO IF N0, A. V;=,n1?.~JCE IS REQUIRED F'tRST, Dces the parce! meet the minimum criteria for t.'.e requested Use Type? YES g NQ IF N0, A VARIANCE IS PEQUIRED FIRST. if re~aning request, are conditions being prorered with this request? YES NO X ;~ ::::F :::::::: `7 !F• ' ~. n. VaiianC°_vi SeCt;CnIS) Of tiie FCanake County Zoning Ordinance In Crd~; Ca: rl Is the a~ciicaticn compie*.e~ Please check if enc!csed. A.PPLICA T ION ~/ILL NOT EE ACCT?Tc0 IF ANY CF TiHESE ITEMS r=.nE i1~11SS1NG OR INCOMPLETE. rvs v ws v ws v I Cansultatian 8 1 /2" x l i" concept plan I Application fee I A.po(ication ~''' Metes and bounds description Proffers, if applicable Justification ~ Water and sewer application /' I Adjoining property owners l hereby certify chat l am either the owner of the property or the owner's agent or contract purc,~aser and am acting with the know/edgy-~ryr~cp~n~enr of~e; Owner's Signature: _~~ '~'I~~~ ~::::::::a::::::::::;::: .`Michael Pace, Jr., Esqu~ r ', Attorney for Triton PCS, Inc. STAFF REPORT PETITIONER: Triton PCS, Inc. CASE NUMBER: #5 - 2/99 A. EXECUTIVE SUMMARY PREPARED BY: DATE: 2/2/99 PART I John Murphy Triton PCS, Inc. is proposing to install and operate a 120 foot monopole broadcast tower on 3.88 acres, owned by Trustees of the Good Shepherd Church, located at 1887 Electric Road in the Windsor Hills Magisterial District. The property is zoned C-1 and is used for Religious Assembly. Broadcast towers are permitted in C-1 with a Special Use Permit. The site is designated Transition in the Roanoke County Community Plan. B. DESCRIPTION This is a petition of Triton PCS, Inc. for a Special Use Permit to construct and operate a 120 foot monopole broadcast tower, located on 3.88 acres of property owned by Trustees of the Good Shepherd Church. The property is located at 1887 Electric Road in the Windsor Hills Magisterial District. The tower would be erected within a 35' x 35', or 1225 square foot leased area adjoining a gravel driveway at the rear of the church and church playground. The leased area is part of the 3.88 acre parcel owned by the church which is zoned C-1. The site is within the Windsor Hills Community Planning Area. C. APPLICABLE REGULATIONS Federal Regulations - In 1996 the federal government amended the laws that apply to the cellular telephone industry, including guidance on local zoning authority. The Federal Communications Act of 1996 preserved local zoning authority in the siting of broadcast towers. However, Section 704 of the Act states that such local regulations: "I) shall not unreasonably discriminate among providers of functionally equivalent services; and II) shall not prohibit or have the effect of prohibiting the provision of personal wireless services." In adopting this language it was the legislative intent to "provide localities the flexibility to treat facilities that create different visual, aesthetic, or safety concerns differently to the extent permitted under generally applicable zoning requirements." The Act also clearly maintains the FCC's jurisdiction over radio frequency emissions and any radio interference. Finally, the Act requires substantial written evidence in a written record for any decision to approve or deny a cell site. Local Re lagu tions - In the interest of preserving and enhancing the scenic and natural beauty of Roanoke County it is the goal of the County to achieve a long term reduction in the number of broadcasting towers within the County, and where possible, to achieve a reduction in the height of existing broadcast towers throughout he County, with special emphasis on towers located along or near the ridgetops of major mountains and land forms. In addition, it is the goal of the County, where possible, to achieve the relocation of existing broadcast towers and associated utility and access comdors which have a high visual impact on scenic resources. It is the official policy of the County to encourage and promote the co-location of antennas on existing public and private structures within the County. To achieve this end, the County encourages all wireless communication providers to locate antennas on existing structures. Permits for new broadcasting towers should only be requested when no other reasonable alternative exists for locating needed antennas. When new broadcasting towers are proposed as a last alternative, the requested broadcasting tower location, height and design should be chosen to protect and enhance the scenic and natural beauty of Roanoke County. Site plan review will be required. PART II A. ANALYSIS OF EXISTING CONDITIONS Location -The proposed site for the broadcast tower is located on the south side of Electric Road, on the same parcel as the Good Shepherd Lutheran Church Building. In addition the church owns the adjoining 3.61 acre parcel immediately to the south and east of the location of the proposed tower which is also zoned C-1. To the west is the Allstate facility which is zoned C- l . Topographv/Ve~etation -The site selected for the broadcast tower has an elevation of 1195 feet above mean sea level. This is the highest point on the parcel for a tower site without disrupting the existing tree line. From the site of the proposed tower the terrain gradually slopes down in all directions, with the exception of the western edge of the site which has a minor increase in elevation (approximately 5 to 7 feet) but is restricted by the tree line. To the south of the site is a heavily wooded area with mixed hardwood trees. To the west there are hardwood trees, but the Allstate parking lot is easily visible. To the north of the proposed site, is the playground for the church and visible through a narrow row of trees to the east is the playground area for the Oak Grove Elementary School. No data has been submitted by the applicant on the height of the existing treeline immediately adjoining the tower site. Staff estimates the tree line to be approximately 40 feet. With this estimate the tower and antennae will exceed the treeline by approximately 82. S feet. Surrounding Neighborhood -The site of the proposed broadcast tower is located on a C-1 zoned property, which immediately adjoins C-1 zoned properties on the Electric Road Corridor. Across Electric Road is the Roanoke City Limits which has a mixture of retail and office uses. To the rear of the site is a 6+ acre parcel zoned R-2, which is undeveloped and to the south of that parcel is the beginning of the R-1 Zoning District with Hidden Valley Homes subdivision as well as other subdivisions. B. ANALYSIS OF PROPOSED DEVELOPMENT 1. Do any other reasonable alternatives exist? Are there other structures of suitable height in the area? The applicant has indicated that alternatives sites do not exist, because they have exhausted their possible site locations. The Allstate facility was an original site for an antenna co-location. 2. Is the height lower than surrounding ridgelines? Yes. Is the height the lowest height necessary? The applicant has indicated that the tower height of 120 feet is the lowest height possible to meet the needs of the system and meet the zoning requirement of providing space for (3) three additional vendors. 4. Is the tower design a monopole design or other of least visual impact? Yes, the tower is a monopole. Is the tower within a critical viewshed of the Blue Ridge Parkway or Appalachian Trail? No. 6. Is the tower within or adjacent to an area designated as being an area of local scenic, historic, ecological or cultural importance? No. 7. Can the tower provide the opportunity for at least (3) three other providers to co-locate? Yes, based on information from the applicant. 8. Is the site currently served by existing roads and necessary utilities? Yes. 9. Are the base and top elevation of the proposed tower relative to surrounding landforms and structures? The base of the tower and the self- contained utility building, within the proposed lease area, are consistent with the surrounding structures. The top elevation of the tower far exceeds the maximum height of any structure in this Electric Road Corridor. Site Layout! Site AQpearance- The plans submitted by the applicant show a 35 x 35 leased area at the western side of the church property. The site is shown to be fully fenced with an 8 foot chain link fence and barbed wire. The concrete pad will be 10 '/z feet x 8 '/z feet. The pad will house a base transmission station, with room for an additional station to be added for additional providers. There is a 12 foot gravel access drive serving the site that ties into the circular gravel driveway currently surrounding he church playground. There is currently electric service to the church property, and the plans show underground electrical service to the broadcast tower site. The tower itself is a 120' galvanized monopole design, with a total of (9) nine antennae panels mounted at the top in a triangular formation. The galvanized tower is non-reflective, according to the applicant. The total elevation of the broadcast tower, including antennae is 122.5 feet above ground level. The monopole tower is engineered to support (3) three additional providers. The fenced enclosure housing the equipment building will be visible from Electric Road. Access -Access to the site will be from Electric Road using the existing paved driveway serving the church. VDOT has indicated that the existing entrance to the church from Electric Road, which will serve the proposed tower is adequate. Alternative Sites Previously Considered -The applicant indicated that (2) two sites were considered prior to making application to Roanoke County for this proposed broadcast tower location. 1. Allstate Insurance Facility (immediately adjoining this proposed site) Failed because a lease was not granted by Allstate. 2. Showtimers Property (Located in Roanoke City, across Electric Road from the Allstate Facility) Failed because the property was not zoned properly; and there was a direct adverse impact on adjoining residential neighborhoods. The applicant did not make an application to Roanoke City for a zoning change or Special Use Permit. The applicant has indicated that this specific site, at the requested height of 120 feet will be required to provide adequate coverage and meet the county co-location requirements. The applicant has also indicated that lowering the tower height is not a possibility with the Personal Communication Service (PCS) system that is proposed for this site. Visibili -The proposed tower has a total height of 122.5 feet above ground level. The base elevation of the tower (ground level) is 1195 feet above mean sea level. As a comparison the peak of Sugarloaf Mountain is 1800 feet above mean sea level, and the peak of Longridge is approximately 2500 feet above mean sea level. The applicant provided a computerized terrain analysis fora 100 foot structure at a ground elevation of 1170 feet. Based on the concept plan elevations and U.S.G.S. maps, that would indicate approximately a 45 foot deficiency in that visibility analysis map. The analysis mapping may be used as a guideline to indicate the possibility of the tower's visibility in the county, if there were no obstructions. The photo simulations provided by the applicant indicate a significant visual impact on the adjoining residential neighborhoods as well as the Electric Road Corridor. Community Meeting - A community meeting has been scheduled for Monday, February 1, 1999 at the Roanoke County Administration Center to allow the applicant to present plans of the proposed broadcast tower to the Oak Grove Neighborhood. A memo to the Planning Commission will follow from staff to give an overview of the meeting. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The site for the proposed tower is in the Transition land use area. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. Broadcast towers are not specifically addressed in the Transition area. Guideline #6 references the intent to preserve, enhance and/or incorporate into the design natural site resources such as topography, vegetation, views to and from the site and drainage ways. Citizen input from the Visioning Process as well as the community meetings for the Community Plan have shown a need to protect scenic views within the County. Roanoke County encourages applicants to exhaust all opportunities for the use of existing facilities as co-location sites. PART III A. STAFF CONCLUSIONS In providing coverage to the Roanoke Valley, Triton PCS, Inc. has indicated a willingness to pursue co-location on existing structures as a first strategy to continue their network. Staff has observed from previous broadcast tower uses that the public is less concerned when there are more co-location sites versus (1) one tall tower, especially in a primary road corridor. The applicant has indicated that they have exhausted their co-location attempts due to their engineer's data requiring this narrow "siting envelope", failed lease attempts and incompatible zoning. Staff views the height of the tower at 120 feet, at this proposed site to have a significant visual impact on the Electric Road Corridor, as well as adjoining residential neighborhoods in the Sugarloaf Montain area and would have a negative visual impact in the same residential neighborhoods in Roanoke City that presented negative reaction when the Showtimer's site was considered. Using the explanation given by the applicant for an unsuccessful attempt at the Showtimer's Property, staff views a 120 foot tower at the proposed site as having a direct adverse impact on adjoining residential neighborhoods. Staff recommends that the Commission seek an explanation from the applicant describing the "direct adverse impact on adjoining residential neighborhoods" in Roanoke City, and how this proposed location will differ from that site. The applicant originally met with staffto explore the option of a 5 - 8 foot rooftop antenna on the Allstate facility. Since a rooftop antenna location was an original possibility prior to this request, staff suggests the possibility of a series of rooftop antennae from the Ridgewood Farms area to the Sugar Loaf Farms area on the Electric Road Corridor as an option to be explored by the applicant prior to the Commission's approval of this request. Should the Commission recommend approval for the broadcast tower staff recommends the following conditions: The height of the proposed broadcast tower shall be made as a condition of the Special Use Pemit. 2. The tower shall be limited to a monopole design. 3. 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PCS,Inc./Good Shepherd Special Use Permit 67.18-1-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 27, 1999 ORDINANCE GRANTING A SPECIAL USE PERMIT TO TRITON PCS, INC. TO CONSTRUCT A 120 FOOT CELLULAR MONOPOLE TOWER TO BE LOCATED AT 1887 ELECTRIC ROAD (TAX MAP N0. 67.18-1-3), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Triton PCS, Inc. has filed a petition to construct a 120 foot cellular monopole tower to be located at 1887 Electric Road (Tax Map No. 67.18-1-3) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on February 2, 1999, and reconsidered this matter on March 16, 1999; and reviewed the Findings of Fact which are attached to this ordinance as Exhibit 1; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 23, 1999; the second reading and public hearing on this matter was held on March 23, 1999; and continued to April 27, 1999; and NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board concurs in the Findings of Fact attached to this ordinance as Exhibit 1; and 2. That the Board finds that the granting of a special use permit to Triton PCS, Inc. to construct a 120 foot cellular monopole tower to be located at 1887 Electric Road (Tax Map No. 67.18-1-3) in the Windsor Hills Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of ~ 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: U:\WPDOCS\AGENDA\ZONING\TRITONGO.SHP I 1) The maximum height of the proposed broadcast tower shall be 120 feet. 2) The tower shall be a monopole design. 3) A bond or similar performance guarantee, sufficient to ensure the removal of the tower and all associated facilities, shall be required as part of site plan review, prior to site plan approval. 4) The tower shall be designed so that an additional 20 feet can be added to the top of the pole for other users. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\TRITONGO.SHP Z ROANOKE COUNTY PLANNING COMMISSION FINDINGS OF FACTS AND CONCLUSIONS arc , PETITION: Triton PCS, Inc. Good Shepherd Lutheran Church Site FILE NO. 5 - 2/99 Findings of Fact Supporting Approval of the Tower The proposed broadcast tower is sited at an existing commercially zoned property. 2. The proposed broadcast tower is a monopole design having less of a visual impact than a lattice type tower. 3. The proposed site has existing utilities, thus reducing the need to have any additional impacts from tree or land disturbing for utility lines. 4. The site is served by existing road access from Electric Road eliminating the need to cut additional roads into the site. 5. The proposed tower site is not on a mountain side or in a Blue Ridge Parkway or Appalachian Trail viewshed. ROANOKE COUNTY PLANNING COMMISSION FINDINGS OF FACTS AND CONCLUSIONS arc , PETITION: Triton PCS, Inc. Good Shepherd Lutheran Church Site FILE NO. 5 - 2/99 Findings of Fact Supporting Denial of the Tower: The broadcast tower is proposed in the Electric Road Corridor, in close proximity to the Sugar Loaf Mountain area of Roanoke County. The proposed tower would be highly visible to this primary corridor as well as the surrounding residential neighborhoods. 2. It is the official policy of the County to encourage and promote the co-location of antennas on existing public and private structures within the County. 3. When a new broadcast tower is proposed as a last alternative, the requested broadcasting tower location, height and design should be chosen to protect and enhance the scenic and natural beauty of Roanoke County. 4. The height of the proposed broadcast tower is significantly taller than any existing structure in the Electric Road Corridor. 5. Public comments from the County Visioning process as well as community meetings for the Community Plan indicate a desire from the public to minimize the number of new towers. 6. The computerized terrain analysis, provided by the applicant, was based on a 100 foot tower height and this specific request was fora 120 foot broadcast tower. The submitted information was unsuitable for this specific application. 7. The applicant indicated in their application that one of the reasons the Showtimer site in the city of Roanoke was not further considered was due to having a direct adverse impact on adjoining residential neighborhoods. Staff feels that this site will have a similar adverse impact on the residential neighborhoods in the County. 8. The applicant has a by-right option to improve digital signal coverage to this portion of the County. Roanoke County allows towers up to 30 feet in height, by-right, in commercial zoning districts provided the tower is a monopole design, and is located in an area already served by above ground utilities. 8. The applicant has stated that the proposed height of the tower is partially the result of the chosen location. The church building partially blocks the digital signal, thus necessitating a higher tower height. 9. The 419 Frontage Development Plan encourages that the design of commercial sites including size, shape, and height and materials should compliment adjacent buildings. Drafr-4/19/99 30~ ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA APRIL 27, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring May 2 - 8, 1999, as National Tourism Week in Roanoke County. 1 2. Recognition of Roanoke County for being named as a 1998 Tree City USA ~~ ~~ ~ ~ti~~ D. BRIEFINGS E. NEW BUSINESS 1. Request for funding for Citizen Satisfaction Survey. (Anne Marie Green, Director of Community Relations) 2. Request for approval of the Roanoke Valley Regional Cable Television 1999-2000 budget. (Anne Marie Green, Director of Community Relations) ~~ V F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. Krispy Kreme Doughnut Corp. (Drive-thru) 2. The Achievement Center Foundation (educational facility) 3. ABD Inc. (Dance hall) 4. Branch Management (equipment sales and rental) G. FIRST READING OF ORDINANCES H. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the acquisition of a property at 5445 Glenmary Drive from Lottie B. Dickerson for an access road into the Roanoke County Center for Research & Technology. (Tim Gubala, Economic Development Director) J. K. L. M. N. APPOINTMENTS 1. League of Older Americans -Advisory Council CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT A ENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -March 23, 1999. 2. Confirmation of Committee Appointments to th for Senior and Physically Challenged Citizens Valley Greenway Commission. ~` REQUESTS FOR WORK SESSIONS REQUESTS FOR PUBLIC HEARINGS CITIZENS' COMMENTS AND COMMUNICATIONS REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance e Commission and Roanoke 3 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Expenditures and Revenues for the month ended 6. Accounts Paid -March 1999 7. Report of approved changes to the Secondary System of State Highways as of March 1999 V~"~ 8. Criteria for installing traffic lights of intersection with Route 419 _ 9. Report of claims activity for the Self-Insurance Program O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) °,; ~~, 1. ~ t~work session with the School Board (4:00 u F~ ~ ~~` 2. Budges work session ~~`"'' ` D~~ ~~ ~. ~.~ ~~ ~~ ~ ~~ P. XECUTIVE SESSION ursuant to Code o it inia p g Section 2.1-344 A ~~ EVENING SESSION (7:00 P M ~ Q. CERTIFICATION RESOLUTION R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Congratulations to Glenvar Basketball team for winning the Group A~ championship. 4 S. PUBLIC HEARINGS 1. Public Hearing to elicit written or oral comment from the public on the proposed 1999/2000 fiscal year budget. (Brent Robertson, Budget Manager) 2. Public Hearing and resolution pursuant to the Code of Virginia to authorize the acquisition of an immediate right-of-entry to a .75 acre parcel of land on Glenmary Drive from Martin Gale ~ Gallimore and Gary Wayne Gallimore by a 'Went domain -, ',/ proceedings. (Paul Mahoney, County attorney) . _.7 ~ T. PUBLIC HEARING AND SECOND READING OF ORDINANCES PLEASE NOTE• ITEM T-1 HAS BEEN CONTINUED BY THE PLANNING COMMISSION AND WILL NOT BE HEARD 1. Second reading of an ordinance to rezone 53.125 acres from AG-3 to PRD to construct a planned residential community located in the 7600 block of Token Road, Cave Spring Magisterial District upon the petition of Grindstone Engineering. (Terry Harrington, County Planner) (WILL NOT BE HEARD THIS EVENING) 2. Second reading of ordinance to vacate a portion of a 15-foot wide sanitary sewer easement across lot 2, block 1, Section 12, Hunting Hilis in the Cave Spring Magisterial District. (Gary Robertson, Utility Director) --; -N.. 3. Second readi of an ordinance rezone 53.125 acres from AG-3 to to construct planned residentia mmunity ~ locate in the 7600 ck of Token Ro Cave Spring \~ M sterial District n the petition of G ' stone Engineering. CJ~ er ry Harringto ,County Planner) 4. Second reading of an ordinance to obtain a Special Use Permit to replace an existing 30 foot pole with an 80 foot monopole and replace an existing building, located .4 mile north of intersection of Bent Mountain Road and Airpoint Drive, Windsor 5 Hills Magisterial District upon the petition of US Cellular. (Terry Harrington, County Planner) 5. Second reading of ordinance to rezone 456.6 acres from R-1, Residential to Planned Technology Development District, for a business and commercial park, located in the 5300 block of Glenmary Drive, Catawba Magisterial District, upon the petition of the Roanoke County Board of Supervisors. (Terry Harrington, County Planner) 6. Second reading of ordinance authorizing a Special User Permit to construct a 120 foot cellular monopole tower, located at 1887 Electric Road, Windsor Hills Magisterial District, upon the petition of Triton PCS (Good Shepherd Church). (Terry Harrington, County Planner) CONTINUED FROM MARCH 23, 1999) 7. Second reading of an ordinance to adopt minor amendments to the Roanoke County Zoning Ordinance. (Terry Harrington, County Planner) U. REPORTS AND INQUIRIES OF BOARD MEMBERS V. CITIZENS' COMMENTS AND COMMUNICATIONS W. ADJOURNMENT 6 Apt--iv-99 O1 :~~rP Gle~~vat- Iliyh School .r,40 3£37-G347 P.Oc ~': r.. ~,,. r :. :, ,y i .iA~ ;+. VWSL STATE TOURNAMENT AWARDS AA~ip O~N~~M¢N~#gff~ ~ the complete and give to PA Announcer ~rtor to the Championship G names of the Individu~is to receive THE CAp7AlN(~). swards presentations toilowin~ the game. Port AN AS7ERl5K gES1D1= tHE NAMES OF (~~vA2 crrr ~e r~, ~4 SCHOOL NAME o~ pERsoN NUME~wpQSmak D ~ ~ ~ G+~ ~ ~y;~ .~ I. reds (a~,, pr~ ~(~ /~. ~ o ~(.1/ ~r r W a ~ ~ ~ ~ I„r~r~ ~ ,,,., ,~ ,.y tom... r- y,l.. y Jj ~, /7. ~ ~ p~{tNs rated C~n~•Q.. ~ t ,~y ~~ tl r ~ ~ r~~ 1 s T~~ - ~ ~ ~~2 t7, N'4A~t! ~k' S J2 ra r+~. ~o ~ ~~.~ii. ~r14~ r~ ~+J4 N __ ~ #~ ~S~ ~5~~'i~.. C - ~~~e~1 Cr #~ 5 ~ _ ~ X14 _ _ __ t--J hI _~/~ l~ll~ I~ S 5 Ca ~ lac C er' . Jyj /i5 ~ .... ~ ~ 4b~ ~ ~~~ '41'~' , "~4~ 4 _ l~PlZ ~~~~ r i ~. a ~ cr+ x/19. !~-~ Glrl /J f /~ ~ . ~ ~~ /21i. /7-~ ~ rh ~!~ S d / ./tz. ~-° ~ j ~ ~ La a ` ( ~ n za~ - ~5. _ NOTE TO: Brenda Holton Spike Harrison FROM: Mary Allen DATE: April 14, 1999 RE: Recognition of Glenvar Basketball team talked with Coach Art Lawrence this afternoon and we verified that he and his team would attend the April 27 meeting at the 7:00 p.m. session. Told him that the school would get a resolution of congratulations and all the players would get individual certificates of recognition. He is going to fax a roster of the basketball team and any awards they have received. I told him we would check back next week to verify everything again. CC: 4/27 agenda packet ~~~~ To: ADMRCS/BCHASTAIN Subject: Re: Glenvar Boys Basketball team Date sent: Thu, 25 Mar 1999 15:59:58 Thanks...then we will probably recognize them April 27. > From: ADMRCS/BCHASTAIN > To: "Mary Allen" < ADMO 1 /MHA > > Date: Thu, 25 Mar 1999 15:35:12 +0000 > Subject: Re: Glenvar Boys Basketball team > We have them tentatively scheduled for April 15. I will let you know > as soon as that is confirmed. Mary Allen -- 1 -- Thu, 25 Mar 1999 15:59:58 Dedication of the RR Donnelley Nature Trail will be April 12 and he will be out of town and unable to attend. Supervisor Harrison• X11 Announced that the Glenvar boys basketball team won the state championship and asked MHA to set up a recognition for the team at a meeting. U. CITIZENS' COMMENTS AND COMMUNICATIONS NONE V. ADJOURNMENT BLJ ADJOURNED AT 10:56 P.M. 12 To: ADMRCS/BCHASTAIN Subject: Glenvar Boys Basketball team Date sent: Thu, 25 Mar 1999 14:46:17 Brenda, do you know when the School Board will recognize the Glenvar Boys basketball team for winning the state championship? Spike Harrison has asked me to set up a recognition for the BOS and we don't usually do ours until after you do yours. Mary Allen -- 1 -- Thu, 25 Mar 1999 14:46:17 PAGE 4SALEM TIMES-REGISTER-SOUVENIR EDITION-THURSDAY, MARCH 18,1999 Coaches are winner. with different style Two coaches, both highly suc- cessfulbut with far different styles. Take Art Lawrence of Glenvar. He has over 200 wins in 13 years with the Highlanders, including five straight trips to the state ch am- pionship. He' 11 retire from Glenvar a winner after leading the High- Landers to the state championship last Saturday. Take Charlie Morgan of Salem. The Spartans had never been to the regional before he took over for the 1992-93 season. In seven years under Morgan the Spartans have qualified for the regional six times and won two state onships, the second last in Norfolk. Different guys, differe but both win ballgames l ing basketbaIl and gal unquestioned support of t ers. The key is, both love and work hard to make the best people they can Lawrence isn't as loin gan. He can be firm and but for the most part he' of the guys. He'll stic after practice to shoot with his all-Region C pc Bryan Fasnacht. "Bryan just loves to 1 Lawrence. "He's alwa court. After practices w. sodas, and I beat him so "Maybe once in 1 shoots back Fasnacht.'; if they're tied after a ce they move back to the line, well behind the h three point line, and Fasi the advantage. "That's where Luke said Lawrence. "I don strength to keep up w Continued Salem coach Charlie Morgan accepts his state medal with daughter April (left) and wife Robin at his side. ~UVENIR EDITION-THURSDAY, MARCH 18, 1999 are winners 'ferent styles iders to the state championship ~t Saturday. ~'~ Tike Charlie Morgan of Salem. '~ ie Spartans had never been to e regional before he took over r the 1992-93 season. In seven ;ars under Morgan the Spartans ive qualified for the regional six s his state medal with daughter le. times and won two state champi- onships, the second last weekend in Norfolk. Different guys, different styles, but both win baligames by know- ing basketball and gaining the unquestioned support of theirplay- ers.The key is, both love the game and work hard to make the kids the best people they can be. Lawrence isn't as loud as Mor- gan. He can be firm and forceful, but for the most part he's just one of the guys. He'll stick around after practice to shoot for sodas with his all-Region C point guard, Bryan Fasnacht. "Bryan just loves to play," said Lawrence. "He's always on the court. Afterpractices we shoot for sodas, and I beat him sometimes." "Maybe once in 15 times," shoots back Fasnacht. The key is, if they're tied after a certain point they move back to the volleyball line, well behind the high school three point line, and Fasnacht gains the advantage. "That's where Luke gets me," said Lawrence. "I don't have the strength to keep up with him on Continued on Page 5 Art Lawrence watches the final seconds of his Glenvar career end in a state championship. s of ~II,~~~~ ~~ ~.u~r~~~~ CERTIFICATE OF RECOGNITION AWARDED TO CHARLES FASNACHT GLENVAR HIGH SCHOOL BASKETBALL TEAM FOR WINNING THE STATE GROUP A CHAMPIONSHIP Presented this 27th day of April 1999 Signature Chairman, Roanoke County Board of Supervisors Title SALEM TIMES-REGISTER-SOUVENIR EDITION-THURSDAY, MARCH Glenvar is best `team' in Group A artan Basketball' ~ls state crown Basketball" came to Heekend. m Spartans won their championship in five this one was a little an the first. This time > Mark Byington strok- and no Nathan Routt the middle. This time clan Basketball." )4 group had an s about them," said ch Charlie Morgan. ame out and took care m wasn't as talented, eam that just wouldn't then it was close, they ;per and wouldn't be ;d Spartan ball, which scribes as, "playing se, stealing the ball, the easy basket." .lowed that blueprint s Scope in winning ~aroline and Gate City he championship sea- ~o games Salem forced ;, 25 by Caroline and ~ity. Salem scored 55 direct result of turn- wogames, while turn- Caroline High in a 71-53 semifi- nal win. Salem jumped to an 11 point lead in the first quarter and the Cavaliers never caught up. They cut into the lead in the sec- ondperiod, but Salem ran away in the third, dominating the second half with defense. Salem had 11 steals in the game, including four by Andrae Via, who would have eight for the tourna- ment. Salem had 25 steals in the tournament as a team as opposed to five for the opposition. "It's something we work on," said Morgan. "We work on tip- ping the ball from behind, and we've had success with that. I feel like you can put pressure on people without fouling. "I think we surprised Caroline a little," he continued. "We put some pressure on them and then they started missing shots and got out of focus." Before the tournament Morgan said the Cavaliers lived and died by the three, and on this night they died by it. Caroline hit just one of 14 three point attempts for the game, and high-scoring Jermaine Johnson was 0-for-4 from behind the stripe despite 1 R nnintc fnr rhP It takes a whole team to win a state championship, and the Glenvar Highlanders personified that notion last weekend in Nor- folk. Glenvar got great efforts all around in winning its' first Group A state boys' basketball crown. Coach Art Lawrence couldn't have asked for more in his final act as Glenvar coach. He's going out a champ after deciding last summer this season would be his last. Frorn his ace, Bryan Fasnacht, he got a most memorable perfor- mance.Fasnacht hit two foul shots to put the semifinal into overtime, then hit the winning shot in over- time. From senior center Seth Noonkester, he got "Noonie's" best game of the year, a semifinal in which he hit 11 of 12 shots from the floor and grabbed 10 rebounds. He got tenacious leadership and great defense from starters Chuckle Wright, Jason Underwood, and Josh Ward, who made the key defensive play late in the championship game. From the bench he got good shooting from Scott Price, heady play from senior Erik Johnston, and Jeremy Cromer's best two games of the entire season. It was the kind of effort you need to win a state championship. It was the kind of situation where the Highlanders go[ on a roll, and Continued on Page 8 iett has a bead on a Gate City guard. Bryan Fasnacht's sweet jumper was a key to GI title. i Glenvar --- Continued from Page 3 just kept rolling. "Someone different was step- ping up every night," said Lawrence. "From the time we won the district tournament, our confi- dence level just took off. The past three or four weeks of practice the kids have been so focused. This wasn't the most talented team I've ever had but they worked so hard, and that's what makes it special." Glenvar's reward for making the state Final Four was a quarterfinal game with Central of 'Woodstock, the pre-tourney fa- vorite. Lawrence had indicated if his team could get by the Falcons they had a chance to go all the way. Central jumped to the early lead and was up by as many as nine in the first half, but Glenvar hung lough and rallied back behind Noonkester, who hit eight of nine field goal attempts in the first half and had 16 points at intermission. That was key as Bryan Fasnacht, Glenvar's Region C Player-of-the- Year, got off to a rough start with two buckets in his first 10 attempts. But Fasnacht would make his presence known before this one was over. The [wo teams battled back and forth in a game that would have 13 des and 171ead changes. It was 55-55 with just over five minutes to go when Fasnacht was left open for a three. He hit bottom to give Glenvar a three point lead, then the Highlanders got a stop on the other end. Price hit a long three to make it 61-SS Glenvar with 4:41 to go and at that point it was Glenvar's big- gest lead of the game. The Falcons then caught a wave and battled back, tying the game at 61-61. Price hit a two pointer, and on the other end Central made one of two free throws as Glenvar held the lead with time winding down, 62-61. The Highlanders passed it around the perimeter, and when it got to Noonkester the Glenvar center was intentionally fouled. Seth cussed the front end of a one-and-one and Central got the rebound. Stuart Leake surprised the Hi ; :sanders with a three point attempt and hit bottom, giving the Foln.,«..., c~ cn ~ .. . Cromer had also fouled out, the Falcons forged to a 70-68 lead. But unsung hero Jason Underwood hit atwo-pointer to tie the game with 54 seconds left, and Johnston drew an offensive foul on the other end to give Glenvar possession in the waning moments of a tie game. Glenvar's plan was to put the ball in Fasnacht's hands and. go for one shot. The seniorpointguard had the ball between the circles with time winding down. "The idea was for me to drive and either shoot, kick it out, or pass it to someone in the lane," he said. "I drove around the guy and I was wide open." Fasnacht drove to his left and left Leake grabbing for air. No one picked him up as he squared for the jump shot to the left of the basket, about 15 feet away, launch- ing aloft shot toward the rim. It hit bottom, and by the time Woodstock took the ball inbounds ~ ~; ~; bus ~~ ~~` the Highlan ebrating a t 72-70 win. It was the lice time age ine having tl a tie game, ~ down and the time, howev "Ican rem. many, many way," said F, it went in anc This time it great, althou2 come down t Fasnacht fi and Noonkes 23. Price had Glenvar shot floor for the Falcons to 37 In the seco defeated Stra Pound-Glenv; Con a: Bryan Fasnacht cuts to his left to leave Stuart Lei winning play against Central. - ;~~ ~. L ~Ji . ;~ ~,, :.. ~ Glenvar Continued from Page 3 just kept rolling. "Someone different was step- ping up every night," said Lawrence. "From the time we won the district tournament, our confi- dence level just took off. The past three or four weeks of practice the kids have been so focused. This wasn't the most talented team I've ever had but they worked so hard, and that's what makes it special.'' Glenvaz's reward for making the state Final Four was a quarterfinal game with Central of 'Woodstock, the pre-tourney fa- vorite. Lawrence had indicated if his team could get by the Falcons Chey had a chance to go all the way. Central jumped to the early lead and was up by as many as nine in the first half, but Glenvar hung tough and rallied back behind Noonkester, who hit eight of nine field goal attempts in the first half and had 16 points at intermission. That was key as Bryan Fasnacht, Glenvaz's Region C Player-of-the- Yeaz, got off to a rough start with two buckets in his first 10 attempts. But Fasnacht would make his presence known befare this one was over. The two teams battled back and forth in a game that would have 13 ties and 171ead changes. It was 55-55 with just over five minutes to go when Fasnacht was left open for a three. He hit bottom to give Glenvar a three point lead, then the Highlanders got a stop on the other end. Price hit a long three to make it 61-55 Glenvar with 4:41 to go and at that point it was Glenvar's big- gest lead of the game. The Falcons then caught a wave and battled back, tying the game at 61-61. Price hit a two pointer, and on the other end Central made one of two free throws as Glenvaz held the lead with time winding down, 62-61. The Highlanders passed it around the perimeter, and when it got to Noonkester the Glenvar center was intentionally fouled. Seth cussed the front end of a one-and-one and Central got the rebound. Stuart Leake surprised the Highlanders with a three point attempt and hit bottom, giving the Falcons a 64-~~ iPa.t .:,;r~, ~ o ..,... Cromer had also fouled out, the Falcons forged to a 70-68 lead. But unsung hero Jason Underwood hit atwo-pointer to tie the game with 54 seconds left, and Johnston drew an offensive foul on the other end to give Glenvat'possession in the waning moments of a tie game. Glenvaz's plan was to put the ball in Fasnacht's hands and. go forone shot. The seniorpointguard had the ball between the circles with time winding down. "The idea was for me to drive and either shoot, kick it out, or pass it to someone in the lane," he said. "I drove around the guy and I was wide open." Fasnacht drove to his left and left Leake grabbing for air. No one picked him up as he squared for the jump shot to the left of the basket, about 15 feet away, launch- ing asoft shot toward the rim. It hit bottom, and by the time Woodstock took the ball inbounds the Highlanders were already cel- ebrating atrip to the final with a 72-70 win. It was the kid of shot you prac- ticetime again as a kid. You imag- inehaving the ball in your hand in a tie game, with the clock ticking down and the crowd cheering. This time, however, it was real. "I can remember taking that shot many, many times in the drive- way," said Fasnacht. "Sometimes it went in and sometimes it didn't. This time it went in and. it felt great, although I'd rather it hadn't come down to that." Fasnacht finished with 15 points and Noonkester had ateam-high 23. Price had 14 off the bench and Glenvar shot 56 percent from the floor for the game, holding the. Falcons to 37 percent. In the second semifinal Pound defeated Strasburg, setting up a Pound-Glenvar final. Lawrence, Continued on Paa@ in ~` Congratud~ Glenvar 19 for; Outstandi~ From your G FoRr I.Ewis OA. o~ ~~ Sryan Fasnacht cuts to his left to leave Stuart Leake on the game winning play against Central. `~ O~ ROANp~.~ 1 ti. 2 ~ z v a~ 1838 DEPARTMENT OF FINANCE April 15, 1999 DIANE D. HYATT, CPA DIRECTOR PENNY HODGE, CPA ASSISTANT DIRECTOR E~~~ 9 Ms. West Roanoke Times & World News Legal Advertisement Department 201-209 Campbell Avenue, SW Roanoke, VA 24011 Dear Ms. West: Please publish the enclosed public notice as a block advertisement on Tuesday, Apri120, 1999. The size of this ad in past years has been approximately 2.5" x 14". These general dimensions are needed in this ad as well. Bill the cost of publication to the Roanoke County Board of Supervisors at the following address: Roanoke County Board of Supervisors ATTN: Mary Allen P. O. Box 29800 Roanoke, Virginia 24018-0798 I would like to review a draft of the advertisement as soon as possible before publication. My fax number is 772-2186. If you have any questions, please call me at 772-2021. Thanks. Sincerely, ~.~~~ W . Brent Robertson Budget Manager Enclosure c: Paul Mahoney, County Attorney Mary Allen, Clerk to the Board Anne Marie Green, Community Relations Elmer Hodge, County Administrator P.O. BOX 29800 ROANOKE, VA 24018-0798 (540) 772-2020 FAX (540) 772-2186 EMAIL: ImurphyQwww.co.roanoke.va.us ® Recycled Paper 1 County of Roanoke Notice of Public Hearing of the Proposed 1999-2000 Fiscal Year Budget The County of Roanoke will hold a public hearing at 7:OOpm or as soon thereafter as the matter may be heard on Tuesday, April 27, 1999 in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia. The purpose of the hearing is to receive written and oral comment from the public concerning the proposed annual budget for fiscal year 1999-00 summarized below and the FY 2000-04 Capital Improvement Program. All interested citizens, groups, senior citizens, and organizations are encouraged to attend and to submit comments. Copies of the proposed budget will be available for public inspection at the office of the Clerk to the Board of Supervisors and all County libraries. Summary of Proposed 1999-2000 Budget Revenue Estimates Amount General Fund General Government General Property Taxes $ 72,789,000 Local Sales Tax 6,100,000 Business License Tax 3,690,000 Other Local Taxes 11,715,000 Permits, Fees & Licenses 696,000 Fines and Forfeitures 560,000 Interest Income 700,000 Charges for Services 274,500 Commonwealth 7,442,500 Federal 1,862,500 Other 761,250 Total General Government 106,590,750 Youth Haven II 447,468 E-911 Maintenance 725,000 Comprehensive Services 1,797,917 Law Library 38,095 Recreation Fee Class 848,102 Internal Services 2,047,001 Garage II 1,215,658 Total General Fund 113,709,991 Debt Service Fund 10,753,444 Capital Projects Fund 2,546,925 Internal Service Fund 893,911 Water Fund 13,696,228 Sewer Fund 5,953,942 School Operating Fund 91,081,332 School Cafeteria Fund 3,495,000 School Grants Fund 2,466,147 School Textbook Fund 858,352 Total Revenues All Funds 245,455,272 Less: Transfers (70,100,302) Total Net of Transfers 175,354,970 County of Roanoke Notice of Public Hearing of the Proposed 1999-2000 Fiscal Year Budget The County of Roanoke will hold a public hearing at 7:00 PM or as soon thereafter as the matter may be heard on Tuesday, April 27, 1999 in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive. Roanoke, Virginia. The purpose of the hearing is to receive written and oral comment from the public concerning the proposed annual budget for fiscal year 1999-00 summarized below and the FY 2000-2004 Capital Improvements Program. All interested citizens, groups, senior citizens, and organizations are encouraged to attend and to submit comments. Copies of the proposed budget will be available for public inspection at the office of the Clerk to the Board of Supervisors and all County libraries. Summary of Proposed 1999-2000 Budget Revenue Estimates General Fund General Government General Property Taxes Local Sales Tax Business License Tax Other Local Taxes Permits, Fees & Licenses Fines and Forfeitures Interest Income Charges for Services Commonwealth Federal Other Youth Haven II E-911 Maintenance Comprehensive Services Law Library Recreation Fee Class Internal Services Garage II Total General Government Total General Fund Debt Service Fund Capital Projects Fund Internal Service Fund Water Fund Sewer Fund School Operating Fund School Cafeteria Fund School Grants Fund School Textbook Fund Total Revenues All Funds Less: Transfers Total Net of Transfers Amount 72,789,000 6,100,000 3 , 690,000 11, 715,000 696,000 560,000 700,000 274,500 7,442,500 1,862,500 761,250 106,590,750 447,468 725,000 1,797,917 38,095 848,102 2,047,001 1,215,658 113,709,991 10,753,444 2,546,925 893,911 13,696,228 5,953,942 91,081,332 3,495,000 2,466,147 858,352 245,455,272 70,100,302 175,354,970 04/16/99 02:47 PM PROPOSOO.WI~4 b y ~ ~ • ° ~ y O 3 ~ ~ ~ ~ QJ 'd ~ ~ + ~ ~, ° o T fn :~ ~ .a ~ z ~ "d o .C O w y ~ ~ ~ ~ ~ . _ y ~ Y'1 ~ [ b ~ ~ ~ ~ rr b ~ ~ V ° Ci b ~ ~ ~ O c0 o. 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From: "Mary Allen" <ADM01/MHA> To: "Brenda Holton" <ADM01/BJH> Date sent: Tue, 20 Apr 1999 09:22:39 +0000 Subject: Re: Tree City I did the Board Report and I'll do another and put the new date. Check with AMG and see if she talked with Mr. Blankenship and Becky Rowe. Also, did you give AMG the info for the reso for Glenvar? > From: "Brenda Holton" <ADM01/BJH> > To: adm01 /mha > Date: Tue, 20 Apr 1999 09:00:34 +0000 > Subject: Tree City > Mary, have you been dealing with this recognition. At yesterday's > meeting, AMG said that Charlie Blankenship and Becky Rowe, principal > at Oak Grove, she thought would be here. Did you do the Board > report, and if so, could you update it with the new date, etc. Who > need to contact Mr. Blankenship? > Thanks > Brenda Holton CMC > Deputy Clerk > 772-2005 Mary Allen, Clerk to Board 772-2003 Brenda Holton -- 1 -- Tue, 20 Apr 1999 10:20:38 From: "Audrey Bower" <ADM01/AJB> To: "Brenda Holton" <ADM01/BJH> adm01/spb adm01/mha Date sent: , , Mon, 19 Apr 1999 11:14:03 +0000 Subject: BOARD REPORTS Copies to: "Janet Scheid" <ADM01/JSCHEID> Reports are done; awaiting Terry's signature. There is only one transmittal report; the one for Grindstone was continued. There are four applications for consent agenda; awaiting arrival of last application. Brenda Holton -- 1 -- Mon, 19 Apr 1999 11:23:01 To : "Diane Hyatt" < ADMO1/DDH > i Subject: Re: Early Retirement Board Meeting Date sent: Wed, 3 Mar 1999 13:54:45 Thanks - I' 11 add to the Apri127 agenda packet. > From: "Diane Hyatt" < ADMO 1 /DDH > > To: adm01/mha > Date: Wed, 3 Mar 1999 13:40:09 +0000 > Subject: Early Retirement Board Meeting > Cc : adm01 /ech > At a meeting yesterday, Elmer and Deanna discussed doing the early > retirement worksession with the school board at the April 27 Board > meeting. It would need to be at 4:00 so that Deanna could attend > another meeting that she had scheduled later that night. > Please make a note of this in your board packet to discuss further > with Elmer. The school board has not been notified at this time. Mary Allen -- 1 -- Wed, 3 Mar 1999 13:54:46 ~r, GpUNTy 0~~, scy MAR 2 6.::: ,; OFFICE OF DIVISION SUPERINTENDENT ? O Q ~-t-', O 5937 Cove Road ~ ;- ~j Roanolze, Virginia 24019 Phone: (540) 562-3700 Fax: (540) 562-3994 c~ - ~~~ February 26, 1999 ~ -2 '7 ~ ~hGck. Mary Allen, Clerk Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, VA 24018 Dear Mrs. Allen: E~ y This letter is to inform you that the school board will not be able to meet with the board of supervisors on April 13, 1999 to discuss the proposed Early Retirement Incentive Plan. The board will be attending the National School Boards Association's annual conference in San Francisco at that time. Please inform your board and Mr. Hodge. Sincerely, c~a.J U ~G~J'L~GG-ric. Brenda Chastain, Clerk Roanoke County School Board be c: Deanna Gordon, Superintendent PUBLIC NOTICE Please take notice that the Board of Supervisors of Roanoke County, Virginia, will hold a public hearing at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on April 27, 1999, at 3:00 p.m., or as soon thereafter as the matter may be heard, on the question of adoption of a Resolution pursuant to Title 25, Sections 15.2-1903, 15.2-1904 and 15.2-1905, and Sections 33.1-119 through 33.1-132 of the 1950 Code of Virginia, as amended, concerning the acquisition of and immediate right of entry to a .75 acre parcel of land on Glenmary Drive in Roanoke County and identified on the Roanoke County Land Records as Tax Map #64.00-1-2, being owned by Martin Gale Gallimore and Gary Wayne Gallimore. Any member of the public may appear at the time and place aforesaid and address the Board on the matter aforesaid. Paul M. Mahoney County Attorney Please publish on the following date: Tuesday, April 20, 1999 Please send the invoice to: Timothy W. Gubala Economic Development Dept. Post Office Box 29800 Roanoke, VA 24018-0798 ~ /(~-99 ° D 11: ~~ S Any r LEGAL NOTICE '~. Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, April 27, 1999, in the Board Meeting Room at the Roanoke County Administration Center, 5204 Bernard Drive S. W. on the petition of Lewis and Susanne Royster requesting vacation of a portion of a 15-foot wide sanitary sewer easement across Lot 2, Block 1, Section 12, Hunting Hills Plat Book 9, Page 132 in the Cave Spring Magisterial District. A copy of the documents related to this request may be examined in the office of the Department of Community Development, located at the Roanoke County Administration Center. Given under my hand this 7th Day of April, 1999. Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON Tuesday, April 13, 1999 Tuesday, April 20, 1999 Direct the bill for publication to: Mary H. Allen, Clerk to the Board Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 240180 Mail affidavit to: Mary H. Allen, Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 C 0 V E R FAX S H E E T Clerk to the Board To: Roanoke Times Legal Advertising Fax #: Subj: Attached Legal Notice Date: April 7, 1999 Pages: 2, including this cover sheet. COMN~NTS: Attached is a legal notice that should be advertised on the following dates: Tuesday, April 13, 1999 Tuesday, Apri120, 1999 Please call me if you have any questions. From the desk of... Mary H. Allen, CMC/AAE Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Phone: 540-772-2003 Fax: 540-772-2193 RKE BOARD SUPERVISORS TEL~540-772-2193 Apr 07'99 12 09 No . Receiver Transmitter Date Time Mode Pages Result Transmit Confirmation Report 003 RT-LEGAL RKE BOARD SUPERVISORS Ap r 07 ' 99 12 09 00'56 Norm OK oano a Imes laaeified QoroQ/Qo The Raanoke Times Acct: 7722003GOUN Name: COUNTY OF ROANOKE LEGAL Non CE Ph: 5407722003 Class Rate: Disp Rate: raotA~ i~ heKbs' green bell P O. 29800 V Credit StatUS: inierealr~ ppeersons 4hat the Raanokn County Board of 9uperviaoro will hok! a publio MARY H. ALLEN, CLERK T hearingatthdr7:04p.m.so- ROANOKE VA 24018 Reply Request 9i~~,°n ;h~e9e era °rNkaur~ Rmm at the Roianolae Gbunky Paytype BL Rate LE Legals p: , Re 35 AOmin~tratbn Center, ~2V4 46prrotl Cr-,a 5.w. on rno ~ rsantl 9u3anne petttbn of len SOUrnDe PH Glass 10 Legals ^ TFN RCy9ter requestlnp vacatbn at a portron of a 7~•toot rWtlc sanitary aawar aaaomoni Start 4/13199 Days 2 Rate IsS 2 Stop 4120199 ~;°~ ur,~'MBilm Pen a okr9 Page 732 in #ha Ca.o 6prng r ma~,faEe re 1 D idt riot. Q.oQ Words. • ~ • • ' 140 p~ 128.88 A oopy of tha doourrgrkn !o akad to t his roq uaa# mq~ bo o oQ Lines........ 36 piscount 0,00 e~vamined in the offbe of the . O QQ Depth....... 36.00 Commis 0.00 6epar#ment of Community Dexlapment, boated et the i l tb i ' Ad . Columns...... 1 Net 128.88 n m n ra s Raono Ix Cou nh Center. O,QQ Graphic..... 0 St Tax 0.00 Orren under my hand this 7th 6ayof April, ~. o'oo St Words. 0 Fed Tax 000 tn~e ~pAlen, GhiC, Clck #o Free Day 0 ^ Boxed Ad Total 128.88 Roanolm County Boartl Gf c1i~i ~` Payment 0.00 Copy Line LEGAL NOTI CE Notic App Cr. 0.00 Sort String Ba~~ 000 On Hold Product Code Tear Sheets PO # Ad Killed Comments Reason for f0iscount Adid 112151 ,: Editions DC, V LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 27, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of US Cellular to obtain a Special Use Permit to replace an existing 30 foot pole with an 80 foot monopole and replace an existing building, located .4 mile north of intersection of Bent Mountain Road and Airpoint Drive, Windsor Hills Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: April 8, 1999 ~n Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, April 13, 1999 Tuesday, April 20, 1999 Direct the bill for publication to: US Cellular c/o Engineering Concepts Inc. PO Box 619 Fincastle, VA 24090 (540) 473-1253 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, FtOANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 27, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Triton PCS (Good Shepherd Church) to obtain a Special Use Permit to construct a 120 foot cellular monopole tower, located at 1887 Electric Road, Windsor Hills Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: April 8, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, April 13, 1999 Tuesday, April 20, 1999 Direct the bill for publication to: Triton PCS Inc. (Good Shepherd Church) c/o Mike Pace PO Box 40013 Roanoke, VA 24038-0013 (540) 983-9312 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 r,..r~ ~~ LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 27, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of the Roanoke County Board of Supervisors to rezone 456.6 acres from R-1, Residential to Planned Technology Development District, for a business and commercial park, located in the 5300 block of Glenmary Drive, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: April 8, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, April 13, 1999 Tuesday, April 20, 1999 Direct the bill for publication to: Roanoke County Board of Supervisors PO Box 29800 Roanoke, VA 24018 (540) 772-2005 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 April 14, 1999 (12:36pm) NOTE TO: Mary Allen FROM: Brenda Holton SUBJECT: National Tourism Week Mr. David Kjolhede, Executive Director, Roanoke Valley Convention & Visitors Bureau, said that he would like to come to the 3 p.m. April 27th meeting and receive the proclamation. He said that they included both the resolution and proclamation so that we could choose which we wanted to do. He is asking Roanoke City and Salem to proclaim it also and said that they are asking for National Tourism Week in Roanoke Valley. We can fix anyway we want. Said that in the past, they may have combined with Preservation Foundation, etc. but that this is separate from anything they might do. the ii'~~, AOANOKE ~~ of Virginia Apri16,1999 The Honorable Bob L. Johnson Chairman Roanoke County Board of Supervisors Roanoke County Administration Center P.O. Box 29800 Roanoke, VA 24018 Dear Chairman Johnson: On behalf of the Roanoke Valley Convention and Visitors Bureau and the tourism and convention industry in the Roanoke Valley, I respectfully request that you and your fellow Supervisors adopt the enclosed Resolution and issue the enclosed Proclamation. National Tourism Week (May 2 - 8,1999) is an opportunity to recognize the importance of the tourism industry to the Roanoke Valley and your endorsement and support will have a very positive impact in re-enforcing that importance to the community. Thank you for your consideration of this request. Should you have any questions, please feel free to contact me at 342-6025, ext. ll. Sincerely, - U.~~ ~~ ~, Da~tid L. Kjolhede Executive Director m I Roanoke Valley Convention & Visitors Bureau 1l4 Marks t Street, Roanoke, Virginia 140ll-]401 54041-6015 1-800-635-5535 F'ax: 540 342-71]9 wwwvisitroanokeva.com Resolution NATIONAL TOURISM WEEK IN THE ROANOKE VALLEY WHEREAS, the travel and tourism industry supports the vital interests of the Roanoke Valley and the United States, contributing to our employment, economic prosperity, international trade and relations, peace, understanding and goodwill; and WHEREAS, travel and tourism ranks as one of the Roanoke Valley"s largest industries in terms of revenue generated; and WHEREAS, leisure travelers, tour groups, conventioneers and sports enthusiasts visiting the Roanoke Valley contributed 5294,520,000 to the economy in 1997, and WHEREAS, spending by these travelers generated 513,160,000 in local taxes, and WHEREAS, those travelers provided jobs for 4,870 citizens in the Roanoke Valley, generating a payroll of 574,270,000 and WHEREAS, travel and tourism provides employment for more young people, women, and minorities than any other industry in the Roanoke Valley; and WHEREAS, as people throughout the world become more aware of the outstanding cultural, and recreational resources available in the Roanoke Valley and the United States, travel and tourism will become an increasingly important aspect in the lives of our citizens; and WHEREAS, given these laudable contributions to the economic, social and cultural well-being, of the citizens of the Roanoke Valley, it is fitting that we recognize the importance of travel and tourism; NOW THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors assembled, that the week of May 2-8,1999, is hereby designated NATIONAL TOURISM WEEK IN THE ROANOKE VALLEY, and Chairman Bob Johnson authorized and requested to issue a proclamation calling the people of Roanoke County to observe this week with appropriate ceremonies and activities. Proclamation ROANOKE VALLEY TOURISM WEEK By Chairman Bob Johnson The travel and tourism industry is tremendously important for Roanoke County, Virginia, contributing to the employment, economic prosperity, international trade and relations, peace, understanding, and goodwill. Every citizen benefits from the effects of travel and tourism. The industry substantially enhances our personal growth and education while promoting intercultural understanding and appreciation of Roanoke County's geography, history and culture. In recognition of the unique significance of the travel and tourism industry in the lives of the citizens of Roanoke County, Virginia, NOW THEREFORE, I, Chairman Bob Johnson do hereby proclaim the week beginning May 2 -8,1999 as National Tourism Week in the Roanoke Valley, and I call upon the people of the County of Roanoke to observe this week with appropriate ceremonies and activities. IN WITNESS THEREOF, I have hereunto set my hand this _day of month, in the Year of our Lord 1999. Chairman's signature (Attach an official seal below the signature) ~ ~ ~~~ ~~~~ ,~ ~ ~~ TRAVELERS j AIR MOTORCOACH TRAIN RENTAL CAR RV PASSENGER VESSEL ~- ~ ~ I ~' ~, ~~~~ TRAVEL AGENCY MEETINGS/CONVENTIONS GAS FOOD LODGING AMUSEMENT RECREATION ENTERTAINMENT ~~ OUTSIDE GOODS LOCAL GOODS m & SERVICES ~ ~ & SERVICES m ~ r`'~~, `~ T _ ~ ~ fi~ ~ ~~ IJ ~Y ~ ~ _. _ I ~, /~ 1 ~oeTS Tuts ~~~ 1~.~;';: ; `~ ~, 3 .--_ THEATER SPORTS GIFTS DEPARTMENT SCHOOL MUSEUM BANK BAKERY FARM SHOP TOYS STORE COMMUNITY The dollars travelers spend are recirculated back into the local, state and national economies and directly benefit other related industries, such as tele- phone, construction, computer, steel, textile, agri- culture, food processing, and service industries, who rely on tourism for their survival and growth. This multiplier benefits virtually everyone in the U. S., by generating tax revenues, which help pay for our roads, airports, schools, libraries, and parks. 'Navel spending also helps support shop- ping and historical areas, art galleries, museums and many cultural and community events. "fr:~~~•I inilii.~~iiy A+'.+ri~~iation of Nneni~a 1`1(19 From : "Mary Hicks" < ADMO1/MEH > To: adm01/gwsmith Date sent: Thu, 15 Apr 1999 11:40:38 + 0000 Subject: April 27 report to the Board Copies to: adm01/mha, adm01/ech During the April 13 Board meeting, Fuzzy Minnix asked Mr. Hodge to get from VDOT exactly what the criteria are for a traffic light at the Hidden Valley Junior High intersection. Mr. Hodge would like you to please do this and prepare a report to the Board for their April 27 meeting. Mary Allen -- 1 -- Thu, 15 Apr 1999 13:23:20 4 From: To: Date sent: Subject: Copies to: "Gardner Smith" < ADMO1/GWSMITH > "Mary Hicks" < ADMO1/MEH > Fri, 16 Apr 1999 09:52:59 + 0000 Re: Apri127 report to the Board adm01 /mha, adm01 /ech, adm01 /oac I corresponded with Ar Fuzzy what he asked fo requirement, or do you Gardner nold yesterday, and r the very next day. want a report for al he told me that he gave Does that satisfy your 1 the board members? Mary Allen -- 1 -- Fri, 16 Apr 1999 10:26:07 From: "Mary Hicks" <ADM01/MEH> To: adm01/gwsmith Date sent: Mon, 19 Apr 1999 09:04:55 +0000 Subject: Board report - 4-27 Copies to: adm01/ech, adm01/mha, adm01/bjh ECH got your a-mail saying that HOM has been given info about the criteria for a traffic light at Hidden Valley. He says to tell you that he still would like you to do a Board report. He didn't specify to me, but I assume the report is to be prepared for his signature. If I find out to the contrary, I'll let you know. I'm copying Brenda because the 4-27 Board meeting is hers, and she'll be at the agenda team meeting today at 3:00. You may want to check this with Brenda (2005), but I believe that anyone with an agenda item is expected to attend the agenda meeting. Brenda Holton -- 1 -- Mon, 19 Apr 1999 09:12:39 Proposed Budget Calendar As of February 23, 1999 October -December • Annual update of departmental CIP requests • Budget Kickoff- Phase I Business Plans (Teams) • Governor releases proposed state budget • CII' submissions due to Budget Department January • Phase II Budget Kickoff-Investment Budgeting (1/13/99) • Targets distributed to departments • Business Plans Due (1/15/99) • CIl' Draft completed • Preliminary revenue projections complete (1/22/99) • Revenue Team meets to discuss projections (1/28/99) • Investment Budgets Due (1/29/99) • ~~ ~ `Re ~~» and ndzture re prEs ~~5 1/30199), _ _ _._ ~+~..e,_ _. P _ __ _( *' • Functional Budget Team presentations (week of 2/22/99) Februa t~ r~? S , n~ ~ ~ ci of ~ucrnsors 2/23/99 * * _ gqry~77y~y~j~- er ettt ern th~~`j~ (~d.(~~} 3,'j,, s ~,~q ry +~ }~ '~~ `1"•'~•~~^ ~,~_ ~ h ~' 1 -L, 7.,77 Uy4 (41~3~1~7) *r~ March • Functional Budget Teams present to County Administrator (week of 3/8/99) ~~ Bd~ f„~ipervisors adosta~ rated (3f9/99) *~ •~: '`~ -~ m ~ouit Cousttjr -~ Schoo3 Board ~3lz3/99) ~. *.* r h ., .. .<. ~ .-.. ... .. .: +,~.~~' ~~ shoo.. Contnk?:~ ~~o.~ocal, human, ctittgral, ~md tc>urtsm` services agencies; ~t~l ~. ~ . ~lre ~ R __ .~~~~ (3123~~~9), '~~` April Due 4/1/99) • coo Bu get .u `. s, ,~ ~~~ u (4/13/99),'.** ~q - ,~ ~~~_ r ti ~ ~r~ __. __ +~`~ , ~ " t uY~or ~re~mts be~d~et td~Baard ~(4/ 13199: ~'~ ~:~ ~vr ,..:, ri _ . Ado~.s :~ dg~ and ~Il' ~(11/99~ ` ** •~ eadrtng cs~rc~pnats~ ~ordiriance (5/~1~9) ** . . S~c~~~ Re~i'of agp~{"c~~~on c~t~tn~e ~~t2S~99) ~ Notes• ** Shading indicates dates in which Board of Supervisors involvement is needed. 1-1 .. _ , ~. _ _ "" . _ - ~ ,W_ , . - -- _ I ~ /, ~ y - _ . , ~ _- ~~; - - -" - i. - • ~ 1 ' _ C f i L e ~ ~ O L °-~ ~ a~ °' ~ `i C ~ ~ ~ ~ a ~ ~:~ v ~^ G ~ a ~' ~ a~ c ~ ~ a a o ~ ~ o 0 0 ~ ~ L U ~ ~ r~ ~ CL .b o a ~ ~.~ L.. ~C ,.p/" .~ ~ A b ~7..~ .~ /yam c~ V C O ~~ a n d ~ ~' Q r . O E cn ~-» Cr.. oA C > cn 'b ~ ~ Ci O C O ~ V ' bA C ^~y ` o U li, O v~ ~ w ~ ~ ~ .v a ~ C .~ Q ~ .Zr j ~ d ~ a V ' V c[s = w u ~a ti O O V ?. ~ ~..~ Q~ O a u ~a ~ O O V A c U ~ O ~° ~ o ~, p ,~ c U Q~ O ~° Z Q ~_ W V ~' C p V ~ ~ O pp C ~ O ~o a -~ ~° Cd a Lam' O [ a o ~ V ~ .x O o ~, C C ~ O p ._ a .~ ` o ~O L ~ a, v ~.+ -C O ~ a ~ _ v C ~ vC ~ ~r .C GJ V v •" a ~. L V ~ a w ~ ~ ~ c~ aC o •- a~ L O ~ ~ O ~ h ` •~ ~ >. ~ •= [ N ~ ?` c~ c3 C -~., ~ ~ v ~s ~ WO c L b ~ ~ ~ ca ~ av a E~-~ > ,~ `~ O O v .C C O U v .1 y ~. v 'G .~ 0 a v a~ V .~ v v >. 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O O ._ c~ S~ ~ ~ C "~ ~ c-s V v O --~,~va vi v C `' v _C. c1 d ,c3 O V OA L. co V C ~" ~ u d d ,~ cs co G. v O c O RS C a Y v v T3 O a 0 0 O a v v L C v C .~ C O u .~ E v s c C c 0 v C7' >. c ~ ~ a [ O ~ a p a v v ,~ ~ ~ ~ ~ •~ E cs ~ y C'3 v 'U ~~~ 00 (~ ~ ch M w ~ ~ '~ d N .• ` c C ~., ~ ~n o d c c°o ~ Q1 Q1 V C ~ M R ~ Z ~ Z ~ •r= ~ t0 • = v r ~ N ~ ~ e o ~ a+ ti ~~ ~ d ~ R ~ C ~ ~ N Q LL Q ~ a x ~ s ° ~ m ~ . m ci Q ~ (A W ~ W ~ ~ ~ (~ ~ V :J G c u r ~~ } Q C~ C Q J ,W,^^ vI O O. n ~ O L L C O ~ C ~ ~ ~ O O C L c._, 1J -[ bA ~ Q" ~ C- C L ~`= ~ _ C ~ C) O L ~ ;'3 - e1 ~ cs QJ ~ n L :/J ~ V L ~. u ~~-' L ~, ~ ~ cs ' c3 u C C '7. C :S .~. la- O O C ~. ~ r c...., U C ~ ~ ~ O N .~ ~ > ~ O O ~ • L. (~ n c L L L ~ (-~~ .~ O ~ vCi C ~ WO O O c, C O ~ -O L . O CJ c" C G. ~ c ~ aac. ~ ~~ ~ ~ c , C L • cS ~ c-s c c c ~ >. ?. T3 ~s ~ p ,p ~ b O v L ~. C ~ L, ~ ~. ~ c c c~ C- ~ u c._, N ~. ~ C C u ~ ,_, am, cam. O O O ~ ~n O ~ C .. •- CA .- ~ u L ~ \° \° \° d i n `' n ~ C u '~ C ,1] V1 l/1 to i N ~.. C ca. ~, tom, cam, '~ ~ .~ N M M b0 c r ~ ~ CJ L ~ ,_, in O V 1 Gi] d p U ~ :~ Z ..C p O ~ O" ~.. 4~ ~ ~ ~ ~.. •,r ~ ~ ~ ti M N v V •~ ~. ~ v ~ '~ "V ~ ^1 ~ ~ .~ ~ ~ W ~ (w _] ( , V ~. c V :J C ni :J c c H Z WC G W ~_ W Y O ' a ~. >. ~ Q Q Q O O O 1/~ M M '--~ z ~. ~. >. o ~ ~ r ~ Q o Q ~ ,,, ,,, ~~ r r o 0 0 '' '' '' o ~ Q Q Q x ~ ~, ~ ~~ V ~ ~ co 0 x o '' '' '' :~ ~ Q o Q ~~ o o .n ~ ~ ~ o ~i ~i C O tl. ~ d oa V r v ~~~ >-. c U :J C M :J ~. G :J c :J :J :J G 7 ~~ z Q J a z W W W W LL J Q 0 z D Z F- W z V ~ c~ v o ~ ~ s V _ ~ ~ _ O bA C ~ C • t~ 't3 L ~ ~ L •O ° A O v E d C N ` , a C C -~ v 4 ° a~ ~ ~ ~ u L ~ ~ ~ ° x ~ °~ u ~ ~ •a.o ~ a ~ ~. L u ~ ..C L L t S u aJ ~ G~ ~ 4= C >~ ~ ~ .~ a~ v ~ ~ ~ _ ~ v (/5 ~ L a ~ - ~ ~ ° ~° ~ L v° ~ moo C ~ ~ -S c C c1 v bA M ~ ~ ~ Y ~ V ~ ~ O ° ~. cn ; ~ ~ ~ °J .C ~ > - ago ° V ~ v .~ ~i h Q~ U ~. c3 v Q~ ..C S ~ ~ .~ ~ 'u C ~ > ,~ °• ~ ~ ~ ~ ~?o ~o _ ~E C ._.. o.n ~a •a ~~ ~o ~° u.cs o~ h ~. ° '~a • v~ • C~' ao Ea °- o ~° ~ ~, ~h L u c a ~ ~~ CJ ~ ~ . ~ C- ~ . , ' y ~ ~ ~ ~ . t3 ' ~~°'„ ~ ~'v Hsu ~v C7C '-' a Q N Cl. v rn ~. C ° ~ ci ~ w a ~ c~ ~ ~ ..~ E •- ~ .~ .. r, ~i ..., .. . • V w ~ *v ~ y ~ •w ~ ~. Q '~ v N N ~ N a Q V J c :J G :J C z ~_ a a J _Q Q V L C O s n Q~ n C O . ~ .~ ~~ '~ a C ~ O ~ ~- O n cs > QJ :n Q1 '~ c~ ~ 'b C O C ' ^• v • C O .. ~.1 Q) ~ C.-.. Q~ O ~ v ~, o a E C ~ ~ n o ~ n Lam, 'CS a ~; C ~ a~ ~ O u ~ Cl. O ~ ;,~ L O ~ _ y O L _ . ~ ~ C ~ Q ~ p ~ O ..C L O L `~' ~ a ~ ~ CA C O ~ F r C C c._, '~ C ~ ~ ~ .~ C O ~ w H v U., ++ t~ C: ~i ~ ~ ~ ~ . L ;z ~ r-r ~ .~ C ~ ~ o z F v _ s v F- L` ~ N M ' n C O C cs ~ C n V L ~+ H ~ a O O L O Q~ ~ .~ L ~ W z r ~"~ e-1 l!1 O In c~i ~- in by c~ C O C. C dA C_ ' "~ C a ~ C ~ O ~ ~ ~ N ?. ~ U C7. . 4.J ~ \° \° E"" pr O O ~ c._, O N O O ~ L ~ L ~~~ Q~ . ~ z 4. O oA C Q~ U Q~ a '.~~ ~ Vr "~ ~ N ¢ ~n ~n i a ~n v L a Y a~ L Qom.. 4J R a.~ C,. ~' ~~ O n c3 N ~n ,n a~ bA ca c~ C v L C C N a a h ~ C t ~ ago 0 _ v O C3 C C ~ ~ O ~ ~ ~ a~ av L C `~ aL L (J CL. O .r G :J C :.J L 2 E 3 - Q : s ~ _ ~ ~ y u C ~-- cs C v t. > .: ~ C O L C ~ ~ cs v v n. Z . . ~ d c~ ~ u b4 ~ ;r =s ~' ~n v '-' v c .a v E ^ ~ ~ O ~ O L M-, ~. O ~ u O ° `~ v ~ a' v \o ~ L bA COL > ~ ~ V v v ~ Q ~ ~ ~ O .~. ..~ G.. n ~ (~ •L '.~ J ~ ~ v w a v Q. ~. a Q o r ~ " ~ s ~ O C Q ~~ ~ v~ C O ~ C ~ bQ u N cs bA d '~ ~ ~ ca ,~., ¢ c~ O .~ v (.,~ Q v v ~ ~ v ~~' ~ C ~ ~ ~ ~ C LL `" C ~ ~ ~ ~ '-' C d ~ ~ ~ Q > cs ,~ ~ ~ ~ ~ n ~ V v a v r ~ ~ :~ c~3 ~ u ~ ~ O ~ V ~ V -C ~. ~ J n v L E ~~ ~ v >. o CaC' ~ o c n .~ v ~ ~ ~ .-- ~ M L ~ ~ C , .. O > ~ c~ CS. V ~+-~ O ~ . , C v C ?. - c .-~ cn c O v z ~ 5 ~' c ~ o , . . A ~ ~ O .~ ~ v ~ ~ ~ ~ ~ u ~ w a v~ ~ r c O O O C O C L O cn U ~~~ ~-. c 7 'J C :J G :J C J :l :J e c C C u C C a D C C u u L 4 U C L LL C Q Q J V J Q U C C h '7 r ~ ' .~ cs C ,~ CL u v c7 ~ C '~ E~ O v O C .n ~ ~' L ~ cs ~ v t" r =0 v ` ~ .-. '~ ~ ~ ~ ~ n. c..:. C4 = C "~ ~.. cg's C ` j ~ > v C v v N v v~ ..C O " ~ . ~ :~ ~ O O `~- C ~ C ,~ O ~ C ~ C.. c~ ~ Vr C ~ C v U /i ~ ~ ~ ~ ~ ~ ~ v ~ ' C cis v> ~'~- ~ o- o x ''u~a " o ac, o ~ ' ~ ,. ~, ~. 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''1 ''1 00 M ~^ N O .--i y `~.. ~ `~.. ~ ~ ``~ o `n •» ~ ~i ~ ... ~ N .~ ~ ''1 ~y O ~ c~ C\ oo G~ .• t~ ~~ V'~ o ~ f'~l ~" C G~ M ~ k M ai m ~ `' ~ oo En d3 ~o .~ '~ a~ a h N ~ o n ~ ~ c ' ~ ~ r ~ - cn ~7' ~ r ~ ~ F/3 ~ M N "'~1 +.~ d h ~ o °o_ °o_ °o_ °o_ o `, ~n ~ ~ ~ ~ ~--~ ~ r. r. r. ~ W ~ ~ ~--~ N M ~' ll~ O H O O u C :J C ~._. CSI ~ ~ ~ C r~ `~ C U C r •- ~"' G C ~ G ~ v C Q`l > O ~ C u ~ 00 c 3 °~ v ~ o c -a ~ ~~~a~ ~. c v C O r .C C d ~ ~ r -O v; v C'u v u ~'1 _ ~ ~ •~ ca ;~ ~ C C 'v C i~ ~ U C 'n h ~ ~ ~ ~ ~ ~ ~ :C ,~ V ~ ¢ Gj ~ Cz Z Q ~ V L ~. c V '~ Y c .. a v r o x C G :J C :J :J :J 2 Q F- Q D F- z a O. U Q .-. v L .~ n 0 c~ >. _~ ~a QJ O 'C7 C cs O m a~ bA cs D C _Q, V L :~ a. a~ V Q O O V t` ~n ~n ~ N t` ~n N ~' ° ° o ~ ~ ~ ~ ~ ~ r. ~?' ~' O G~ N N k't cv~ M M nl ~ A n n g o n ~ ~ a o ~ .--. t` t~ cY1 C1 N M ~ ~ N ~ O to N ~ to y ~ ~` c4 ~ ~ cr1 O t\ ~ i i i ' ~ ~ n ~ n .n ~ r. m r` K i .a o M c0 00 ~ .n ~ ~ a0 O t~ ~n t` in N r C Zi ~ Y1 o n ''~ y M c ,~ ~Y t ~ ~ ``~, ~ ~ ~ ~ i i i i + v u .~ n 0 cs N v u ;n c7 ^3 'a QJ O "C C :'3 O v bq Q c1 s Q C a .~ c~ Q) CJ Q ~, O V -~ c~ ~ 4 m m ,-~ r- ~r o ~ ~ V ~ ~n N ~~ co N ap ~~ o 0o r` ~i ~ r` N ~, ~ r O N ~ V~ ~7' M ~ rn rn ~ m ch M ~ ~ M a O o t` ~ ~n ~ ~n ~ ~ v r` --, ~ ni ~ ~ 4 O ~n O `. ~ m G\ M ~ G~ v to ~n ~n O O ~ G~ cr1 t` t` ~ M m ~ ~i ~ N ao n ~n r` i -i ~ y '-• c~ cc rri ~i .- ~ ~ ~ ~. ~ 'a ~ ~ t\ O O n ~ N r ~ ~ .~ C .~ M c'!7 ~" ~. n n ~ ~ 4 7 G C :J :J ;J 2 E ~~ z '~ v+ W O Z J W Q W J Q :-S C n QJ `~- c3 o a " ~ .° ~ ~ = .~ ~ N ~ C c ~ U bA '~ ~ O L C .. 3 a y a~ v ~ ~•~ ~ ~ c~ ~ ° ~ ~ O V -~ ~ ~ N ~ cs C a. ~ .~ .L [ Y _ ~ , , C C _C. ~ ~ C ~, L~ av _. . ~, ~-~:~~~°a h ~~NbA ~~~~° C ~ ~ ~ ~ o bAo ~ ~ n Q. 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Z~ a~ 00 oc _w J a ~. ' i~- N r O N r r O N c C U a Y C C C Q O O N O O N 0 0 N 0 0 N ~O O O N 0 0 N N ~' O O N N O O N N O O N 0 0 N 0 0 0 N m O a O U C N U (B r O Q 3 C ~ 0 0 ~ N N ~ ATTACHMENT #3 ~'~ ~ INTEROFFICE MEMORANDUM TO: DEANNA CORDON SCHOOL BOARD FROM: ~ DIANE HYATT SUBJECT: ADDITIONAL ANALYSIS OF EARLY RETIREMEN'T' PLAN DATE: 11/02/98 Based upon the Superintendent's budget committee meeting October 8, 1998 I worked with William M. Mercer, Inc. to provide the two additional scenarios that were requested at the work session. The first scenario is based on the new proposed plan being implemented at the payout percentage of 20% for seven years, 28% for five years and 23.3% for three years. The second scenario is a downsized version of the current early retirement plan that eliminates the 30% option for people retiring at age 55. Attachment A graphically depicts the annual amounts that need to be budgeted for the various versions of the early retirement plan. The new line for the proposed 20-28-23.3 plan shows that the plan breaks even in the first five years followed by a sharp drop in expenses that is below the current budget for early retirement. The new line for the downsized current plan follows the same pattern as the line for the current plan except it stays approximately $100,000 to $300,000 below the current plan annually. Attachment B graphically depicts the cumulative amounts that will be paid into each of these early retirement programs over the next fifteen years. Of this plan shown the proposed 20- 28-23.3 option is the only one that falls below the current budget. Attachment C shows the annual cumulative amounts that are used in the charts on Attachment A and B. Attachment D is a two page analysis of the proposed 20-28-23.3 plan. The additional costs that are shown on the second page are identical to those that were included with the earlier option that was discussed on October 8, 1998. Attachment E is an analysis of the trust fund for the 20-28-23.3 plan. Attachment F is a comparison of the salary payout from the current plan to the 20-28-23.3 plan for both the teachers and administrators. Attachment G is an analysis of the downsized version of the first plan removing the 30% option for people at age 55. \\ADMOl\ADMVl\finance\common\corres\ 11-2-98.doc ~ ~ ~. From a financial perspective, the proposed plan at the level of 20-28-23.3 does appear to produce significant savings over the long term while still building and maintaining a healthy trust fund. However, with this plan, consideration needs to be given to the reduction of benefits to the employees. For example, a teacher retiring under the seven year option would be receiving the same 20% payment as the current plan (with the additional FICA benefits) but, would now be working a total of 175 days compared to a total of 140 days under the current plan. I am sure you would want to consider the impacts that can best be outlined by Dr. Gordon and the School personnel department before you make your decision. If you should decide to go ahead with the proposed plan, it will be necessary for someone on the School staff to be placed in charge of procuring the plan and placing it in service. I will be happy to serve in a financial oversight capacity however, I do feel it is the function of the School personnel department to procure and implement a new plan. \\ADMO1\ADMV 1\finance\common\corres\ 11-2-98.doc Attachment A Q tQ Q N ca a d L W O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O ~ O ~ O ~ O ~ O In ~t d' M M N N r- r- M r N r O O ti O M N M M ~ N M 00 ~ N M C O ~ to N N a ~ ~ ~ N ~ Q. Q ~ O O Ul 1~ a. T T I c 0 m ~ ~ a~ ~ N a C ~ M N ~ M -~ C ~ ~ N N m ~ ~ C C ~ O N N Q ~ ~ O U Ul ~l T 1 Attachment B N ~+ C 3 O Q m ca U G a as E m L d L R W O O O O O O O O O O O O O O O O O O Cfl ~ ~' M N ~ u, M N 0 O v M N N C t1') 3 M ~ M C l(7 t0 N d ~ •~ t~/1 C ~ Q L ~ O U a c 0 m N C ~ ~ d a ~, ~ ~' ~ ~ U N ~ a~i ~ N ~ o '0 0 ^L ^L LL n T C7 M N .-. a0 ~ N O ' -a O ~ N m '~ ~ N C N fl. ~ O U d Attachment C ~~ fA C a C m m m --- - --- 0 C to ~ ~. a 0 U ~'tArNr ~~ppcOOChu~rCDOfrn 'aa Oq (~Orrr tl~NMl~ I~ I~OC'7N y p f~ r O N 0 N O Q) O tO N O l~ f7 NM a p m rM C~OtOCOQ~MN ~I+etA~N ~ ~~~~~O~ ~ ~ N N 0 0 ~ t A Ct t pC OC 00~ N N N N I M C 7~ M N N N N I N N I N M d Z ~ eh LA r N r CQ O) r O O~ C7 N r~ r f~ O r r r tco7 ~y~ C t~rONO NCM'»~~~~I~~tp r p r~(~pQ~eeet~~ eOe~~CD~CN ~~~~pp ~tpA~ In CO Q~m lN')tt)CO~tGO~~NOD~~~O~ O ~ W ~ NNNC7C7~C7~ sfNNNMf7C7 ~ aN~ ~' CG N CD I~ N~ to O O~ N d0 N 'pM ti rOQO~er~lnrtnr~N M ~N ~NONGV7N<ON CC~OOQfCO <p p ~ rM ~Oe~Np ~I~~C~pONrNI~ r ~ N M~~rta W ~~OCOiG)0000 ~ -.p NNN(")('7rrr-r rrrr ~'j a N N W'C ~ N^C~eOe~~~ON~~t eQt~~N~cspt e~+i p m~ ~tC'10C~~A~OGDN V O~OCDQ~ ch V N d y ~+ OOO~M GO NIC70Mf~r(~1q('7 O m p C O N NN 00 CD ~p Q1 01 1~ to ~p N 1~ O 1f1 v 3 m r('7tn~ <tC7 V'~tD<D~A~Nr ~ ~ p ~ N N N N C7 l")-C7 C7 C7 C7 C7 C7 f7 C7 M - 1~ ~U - ~ y++ '~7'~ O~ACOOCrlOp COCpC00N r C I` ~ONC10Or~AC1C7f~ I~ et CO ~ V ` C ~cDOOOONDOCDOO~COI~MN N m L C~C~Cr1~CV OrCOC')ONI~NOf~ N 3 ~ 41 O~OOC~tnN1~C7tDC~ti ~ r-~cD c'71~tDCO~OQ)COtDef N ~ +~+ ~ a N N N N M M~ C'1 f7 ~ C7 f7 l'7 M C7 r ,~ o a.r ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ c~ ~~~~~~~c~pc~pc~p~~p~~~~ W m m co cG cG co co cD cD cO cD c0 cD t0 cO cp c0 ap G ~ cp cO c0 cp cp c0 cp c0 c0 cp cD W `~ r r r r r r r r r r r r r r r er m N N N N N N N N N N N N N N N ~ V ~ oc ~~~s~$~szS~BSooo r r N N N N N N N N N N N N N } Attachment C H C a .~ c m m ~ c ~ ~ O W a ~ ~ C ~ ~~ ~ _e6- _ V a O V ~YOON!')f~ MO~}0INI~CO t1» ~q ~ ~a+,~~N~NOO~S~COO~~~ a O NCON~~NOt~p~1~O~p0~0~N ~ elm MDOf~C1~t000~1~f7OCO1~I~1~ W O N ~t i~ O V~ CO N tl) I~ O Nj tq ap e- N~ ~~"'~NNN MC7C7~ et ~f C)ONC~I~C'~NMN~ ~~ppf~~ ~ f~ aOC~OcONcC ~~~Q~caf7 ~ O t~SO~-N1~~OpC7e~CO~A~epp-<Oet~-- O N~N~~NOSCI~M~pp~(")O~OGNDN ~~ MCDI~O~AtCIDI~Q~W I~I~t~C0O Y~Z,,, N~'I~O~CDNtpOt~3 O)NOO N~ r~r-NNC'7C7C7M~et'~ Q M ~ N O a O N d N v Na ` ~ C +3+3L` 3 O O ~ ~ V G ~ C. v a'' r.. ~ C ~ m W ~ C m w V ~ CD000CDtf)1~N1~~.-rOO N I~ I~ O O O W to O O to O N~ C7 f~OC1rN et~M~~tiOOm<D a-- OMt"1lAN(DC7 W tiOOMr N ~ N r tp lQ <D C7 CS 1~ ~ ~ S S ~ r~c?i.rn~nc~cccoaoao N ~ 1~ O et tp f~ oD Ci O ~ N M 'et' ~ `'r'~~~-~NNNNNN <pOC7ON N C'')e-OCpp7tn 1~t0~pp)f') ~ ~ M M S ~ ~ lD ~ ~ 0 ~t '~ C7 CM7 ~O O Q$ CO 1~ O et 1~ ~ O) to Cs O~ N ~ O~~ M O In ~ to l1) ~~t P-aDChcp.-1~ stOCpOC")et N '~ f~ O N tG O C7 tD O I~ r ~ 1~ r r r N N C7 ~ C7 ~~ ~ 1~rOr('7N~~"SOS~~SN ~~MC7N~M tp ~ O to I~ 1~ Cn 1+ O r C7 ~= ~ et N cn O to .r O O O l^7 Q~ ~- CD N I~ to r' ~ N N tD ~ O ~ CD O Op l~ ('7 0~ ~ N sf 1~ O C7 1~ ~ er CD N (~ Opt ~ ~ ~ r' r' ~- N N N M O ~O ~ ~ N t~0 f'~ O) '~T S ~ O cSD ~ l0 C7 ~ tp N O Lp N CD ~ r- CD l0 r CO cpc'~ cpC7rncGC9rn c'~O~cCC")rn c~ et cp ao o~ ~ ~ ~ c0 a0 G~ ~ lh ~ N ~t~DCOON ~I~Or-M~AC10ON `'~`'"`'rNNNNC7C7 OOi ai O ppp~ pO N ch o S~ O O O O O O Q ~~ N N N N N N N N N N N N N YTIJ Attachment D ~ z ~~~ n n~~~~~~~ n n~ z}WW ~~o~~o~~o~o~~~~~~~~ W J ~ cfl cc co ca co v, co cfl cfl co co ca co c~ co ~~ W Q r r r r r r r r r r r r r r r W~= N N N N N N N N N N N N N N N V W m O O ~~ r CO O CA M O f~ r LI') O O f~ In CO O N r f~ .- tp ~ (O O M O N QN ~caOO000c0t~I~~cocD1~~GO ~ OI (O O M A N In r O~~ ti ~ O N CO O O O tI') CD O N N GO ~ I~ B O O to tL') ~ (~ r ~ CO O M lL') O CO f~ (~ CO f~ GD CO CO N N N N M r r ~~ ~N~MCC~~ W W N O M M I~ CO CO ~- ~ ~ ~ ~ ~ M N GO ~ CO O r N N ltd ? r M ~~~--aOOM (W r r r V ~ ~ ~ C7 ~~ CA N N O In CO M O I~ r In O O M N CO f~ 1~ GO O CD ~' CD CA M O N GO M CO O M CA ~ r I~ V_ CO (O f~ ~ GO tnZ rCflONMOtnN~'~f~rONCD O ; CO 1~ N r 1~ 1~ CO 1~ In -~ ~ O CO In Ln ' V Q ~ O lf ) r f~ r O CO f~ t0 (D f~ (D CO (O ~ ~"' N N r ~" M ~ ~ lL') 1~ CD ~ .-~ O O ~ O O ~ O ~ r I~ In M tf~ A ~ O (~ W C CO CO O r r I~ O ~ CO ~ O r I~ ~ N O CO r CO tL') ~ O Q ~ M C`7 N O f7 cD Oi .-- CO ~t N O cD O I~ J Q ~ ~ M CO O ~ O O CD ~f to ~ CD r r ~ Q M~cOCDOOOrnrnOCnc0t1')tn~ (/~ r r r r r r (y r r r r r r r r N OI -fA O %~ N O ~ _ c etG O N _ ~ F" O~ O OV O H O ~ ~ a H ~i' N O In M N G W O r r N Q D H = p. 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In O (O to M v ~n ~n ~n cD cD cp cp cp ca ca ~ i.t~ u~ ~n m ~ O O O r N M er ~ (D f~ O O O_ r N_ X 0 0 0 0 0 0 0 0 0 0 Q CA 0 0 0 ~" •- N N N I N N N N N N N N N N } tL~ GO O M O GO r N CO O r Attachment D ~w~ 00 O N oD I~ N~ U') O O~ N ~' O I~ O ~-- O O O l ' ~ M ~ ) ~ 1 In ~ ~ r CO N 1~NONONCDNOdO~'000aO C7 tp O O ~'- C7 ~ O N CD ~t i~ to C~0 N ~ N 1~ N c0 a0 X 0 0 1~ In OD ' - r V c0 C 7 N O . ~`'~~~ N I"- ~CDGOM~OOOOOOO O N N N co c+i .- .- ~ ~ ~ ~- e- .- t[j N C7 N N t~ O ll') ~ ~ O~ O CO ~ O l1') y M N r O O r M r~ '7 ~' ~ ~' N~ l0 N N et CO ~ 1~ i~ (O ~ ~ N '7 CO O O 00 3 ~ to r O O In I~ to N ~ .- ~ M .-- O ~ C ` lI') tf 00 to Ch O C7 r P• r (O ~ ~-- r V Q C ~- t0 (h t1') 1~ M N (h 0 0 ~ l!') l1') GO M ~ 1~ N C'7lnc0cDC0tnOOtnOcoCOMCD`' ~ N c0 ~ cD C N CO cn st CD ~ ~ O O ti •+ C~~ O CD I~ 1~ (h ~f O N O O O~ O M O CO O to rn~ .- ti co to rn O co rn M v cfl ~t f~ F. ~ V ~ C7 CD O ~f v~ ~ ~ r ~ ~ ~ ~ r In .... v ~ ~ O O O M CO CO N .-- t~ O O CO (p ~ M Gp e'7 ~ ~ R O O tl~ N .- C7 DO to `a' CO ~- O O ~ ~ 1n ~ p ~ ~ OO(~tnc'orOCOl~cpcDtnc0cDl~ ~ N Y ~ ~ to t1~ tt~ CO 1~ DO t7D O O ~ N C7 ~ l1') (D ~ m J V ~- N N N N N N N ('~ ('~ C7 M C7 C'7 C7 N t Q o U N O O O I~ O C~ M N O O to In ~ t(7 00 O ~ ~ O l!') to N l1') l(~ .- ~ ~ r to f~ 1~ I(') ~ N ~ O O O O ~ M CD O C7 OD M O CD ~t M O tncD00~c~tnt~ON~f~ONtf')O O 3 Z fl' CD (D CD 1~ I~ 1~ I~ f~ 00 CO CO 00 O O O N Z W '~ L ~ oom~no~n~r~~n~noo~n~n~N co >,, m m o O r- t1~ ~- O O O M O~ M ~ ti ~ ti --- - - -- ~-~ __O_SD_N 90_t1] ~ _CO_1fZ_CO_O-CQ_CII 1f~-CQ-N _- Dl ~ a+ C O O H ~ N f'7 C7 '~ l1') (D (O t~ CAD O O ~ Q C is = N N N N N N N N N N N N N N C'7 1~ M +'' U m 1i ~ ~ ~ O 3 ar ~ 0 0 0 0 0 0 0 tC) O (p .- ~p .-- ~p ~p N r ~ ~ 0 0 0 0 0 0 0 C7 O N O O CO ~ ~ CD ~ ~ ~p 0 0 0 0 0 0 1n ~ O O O r •~ O ti (~ N D ~OtAO~AO~O('~Or~O~TOtty ~,, Y N tL~ f~ O N E to In f0 CD I~ ti O O O T. V r ~-- r r ~ ~ ~ r r r r r O e~ ~ N W C'7 to O O CO O CO (C N CD C~0 ~t O CO CD O P M O ~ tf~ 1~ N CO N 00 O~ l1') r~ ~-- W m fA 01 N ~ N d' O CO 0p 1~ O ap CO 00 O f~ .- ~ ~p ~ O ~ cD a0 ~ O ~ ~ .-- N op ~ to d' rn ~ m C Q ~ ~v~.~...v~e- r r' O 00 O O ~ N C7 tf l1') CD 1~ a0 O O .- N a. 0 0 0 0 0 0 0 0 0 0 0 0 ~ ~ ~ ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~-- ~ N N N N N N N N N N N N N >' ., Attachment E ~'"o~. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O d0 M~ Ln l1') .- H M O CO N C O d'~O V COttM~CDMM~O~ M M aD I~ O M t7 If) ~ O~ CO O f~ V O M M~ M N N M~~ CO ~~ CD ~~t~MMMMMMMM~tn ~ ~ ~ ~ o Z V ~ ~ M (n •+ M ~ ~ L N ~ V ~ N .y Y ~ c \ ~ = v O O ~ ~ a ~ M W } Q ~ w Q d1 m w C w m C m m R C O c ~ 0 Q 3 ~ ~i .~ U "' N fU Y C ~ ~ R ~C y C~ _ ~ M '~ w Q m O N O O I~ O W N CO CO O O H l17 M O ~ f~ N CO t!~ ~ N Op ~ tL') ~ CO M O O N N LL') M 1~ O 00 O O (O 00 00 M O CAD O ~ ~ O ~ ~ O M CO I~ O 00 f~ OD t~ ~t O O N ~' CO M O O O N M N O In ~ O O O M Cfl 1~ CO E N O 00 I~ O M r M ~Y CO 0 0 0 0 0 0 0 O M O O 1~ M ~ O M O CO 00 O ti M N cD to ~ 0 0~ 00 M ~ Cp M~~ N to N O 00 OMMrM000.-OIn~OOMCO O N G O O N CD ~t N O (O M~ Cp I~ ~ In CD O In ~ l1') lf') ~f N ~- O O O r ~ N 'ct In (O CO CO CO CD CO CD l!') lf~ (O N CD 00 N N 'ct CO O OD ~ N 00 CO N I~ (fl (O O r r O~ r W O N l1') CO ' ~ ~' N O O 00 M M to dp CO I~ ~f N f~ O M M ti ti (O O~ lI~ ~ O N ~ V O lf') ~~ O O O~ CD In M O 1~ ~-- N N N N N N N N N N ~ t() O CO CO M O 00 O O O N M ~ CO O O CO N to lL') ovoaoo V N O l1') lf') -- - r_-- ---~ -N----. ----------._ .. _------- CO M O M~ ti N N N 0 0 0 0 l1') ~~ M M M N N O O t1') (p -~ M CD ' ~ O O O ~ l!') ~ M Cp Cp CO ~ CO l1~ N N~ N ~ O r C7 In I~ W DO lI') O 00 1~ r O ~ O 1~ In ~ ~ In I~ O ~ CO CO CO lf') ~ M ~-- O O CO I~ (O CO t(7 N O O I~ O W N (O CO O O H lf') M ~- t~ N 00 In ~ N CO ~ In ~t (O M O ' NN lf')M1~000OOCDOCOMO O ti s t0 f~ r O M OD f~ O d0 I~ O ~~ O N ~t CO M O O O N M N O d' O O O M CO 1~ (O t7 N O 00 1~ O ~ M ~' CO O O O O O O O M O M 00 O O ~ N M~ tI') CD f~ OD O O ~ N 0 0 0 0 0 0 0 0 0 0 0 0 ~ ~ ~ O O O O O O O O O O O O O O O •"' ~"' N N N N N N N N N N N N N Teacher: 55 yrs. old (Top of Salary Scale) Final Salary VRS Payout SS Savings (Yrs. 2-7) Totals Final Salary i VRS Payout ~ I SS Savings (Yrs. 2-5) Totals Earnings Before Retirement Attachment F Salary Payouts - 7 Year Plan ~t"~~ I Current Plan Proposed Plan 30% 20% 42,851.00 12,855.30 8,570.20 N/A 20,964.72 20,964.72 N/A N/A 561.96 ~ 42,851.00 33,820.02 , 30,096.88 (Loss) /Gain Per Yr. (3,723.14), ~ Sala Pa outs - 5 Year Plan Earnings Current Plan Proposed Plan i Before Retirement 20% 28% 42,851.00 8,570.20 N/A 20,964.72 N/A N/A 42,851.00 29,534.92 (Loss) /Gain Per Yr. - - -------- ~--Sala I Earnings Before Retirement Current Plan 20% 11,998.28 20,964.72 734.29 33,697.29 4,162.37 _ 2 V.~.,.. -Dl.~r. - - - Proposed Plan 23.3% Final Sal azy 42,851.00 8,570.20 9,984.28 VRS Payout N/A 20,964.72 20,964.72 SS Savings (Yrs. 2-3) ~ N/A N/~, 509.20 Totals ~ 42,851.00 29,534.92 31,458.20 (Loss) /Gain rcr Yr. 1,923.28 Administrator: 55 yrs. old (Top of Salary Scale) Earnings Before Retirement Salary Pay Current Plan 30% Attachment F uts - 7 Year Plan i ~ ~''' i '' Proposed Plan; 20% Final Salary 62,894.20 18,868.26 12,578.84 VRS Payout N/A 32,700.48 32,700.48 SS Savings (Yrs. 2-7) N/A N/A i 824 81 Totals 62,894.20 51,568.74 I 46,104.13 (Loss) /Gain Per Yr. (5,464.61 Salary Pad Current Plan 20% gouts - 5 Year Plan Earnings Before Retirement Proposed Plan' 28% Final Salary I 62,894.20 VRS Payout N/A I SS Savings (Yrs. 2-5) 'i N/A Totals ~' 62,894.20 12,578.84 i 17,610.38' 32,700.48 32,700.48 N/A 1,077.76 45,279.32 51,388.61 (Loss) /Gain Per Yr. 6,109.29 _Salary Payouts - _ -- - 3 Year Plan Current Plan Proposed Plan 20% 23.3% Earnings Before Retirement Final Salary I 62,894.20 12,578.84 14 654.35 VRS Payout N/A 32,700.48 32,700.48 SS Savings (Yrs. 2-3) , N/A . N/A ~ 747.37 ' Totals ~ ~ 62,894.20 45,279.32 48 102.20 I ., I - (Loss) /Gain Per Yr. 2,g22.gg' Attachment G ~" Early Retirement Analysis -Revised Current Plan CURRENT EARLY INCREASE IN BUDGET PROJECTED CURRENT ANNUAL RETIREMENT INCREASE ANNUAL YEAR BENEFITS RETIREES COST BUDGET OVER 1997 INCREASE 1998 435,482 1,714,944 2,150,426 2,166,545 .(16,119) (16,119) 1999 896, 048 1,424, 325 2, 320, 373 2,166,545 153, 828 169, 947 2000 1,406,198 1,123, 396 2, 529, 594 2,166,545 363, 049 209,221 2001 1, 931, 214 852, 732 2, 783,946 2,166,545 617, 401 254, 352 2002 2, 425,944 618,649 3,044, 593 2,166,545 878, 048 260, 647 2003 3,134, 304 354, 636 3,488,940 2,166,545 1, 322, 395 444,347 2004 3, 326, 788 36,134 3, 362, 922 2,166,545 1,196, 377 (126, 018) 2005 3, 485, 376 8, 523 3,493, 899 2,166,545 1, 327, 354 130, 977 2006 3,590,248 - 3,590,248 2,166,545 1,423,703 96,349 2007 3,673,004 - 3,673,004 2,166,545 1,506,459 82,756 2008 3,657,058 - 3,657,058 2,166,545 1,490,513 (15,946) 2009 3,561,452 - 3,561,452 2,166,545 1,394,907 (95,606) 2010 3,423,022 - 3,423,022 2,166,545 1,256,477 (138,430) 2011 3,275, 892 - 3,275, 892 2,166,545 1,109,347 (147,130) 2012 3,103,964 - 3,103,964 2,166,545 937,419 (171,928) 47, 459,333 14,961,158 937, 419