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ROANOKE COUNTY BOARD OF SUPERVISORS
ACTION AGENDA
MAY 11, 1999
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced. The meetings are
broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at
7 P.M.
Individuals with disabilities who require assistance or special
arrangement in order to participate in or attend Board of Supervisors
meetings or other programs and activities sponsored by Roanoke
County, please contact the Clerk to the Board at (540) 772-2005. We
request that you provide at least 48-hours notice so that proper
arrangements may be made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call
ALL PRESENT AT 3:00 P.M.
2. Invocation: The Reverend James W. Reynolds, Retired
United Methodist Church
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
- ECH ADDED ITEM E-9, AUTHORIZATION TO INSTALL A MONITORING
WELL FOR THE GETTY PROPERTIES.
® Recycled Paper
- PMM ADDED TWO EXECUTIVE SESSION ITEMS: 2.1-344 A (11
PERSONNEL MATTER; AND 2.1-344A ~3~ REAL ESTATE MATTER. OFFER
ON SURPLUS UTILITY LOT.
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
1. Presentation of the Best Park Awards for Walrond Park and
Green Hill Park Staff. (Pete Haislip, Parks and Recreation
Director)
TIM MARTIN AND PREACHER SOWERS FROM WALROND PARK AND WALT
MUNDY AND GARY BRYANT FROM GREEN HILL PARK RECEIVED
CERTIFICATES OF RECOGNITION.
D. BRIEFINGS
NONE
E. NEW BUSINESS
1. Appropriation of state reimbursement for personal property tax
relief implementation costs. (Fred Anderson, Treasurer, and
Wayne Compton, Commissioner of Revenue)
A-051199-1
HOM MOTION TO APPROVE APPROPRIATION
URC
2. Request to reimburse fire and rescue budget in the amount of
$7,700. (John Chambliss, Assistant County Administrator)
A-051199-2
HOM MOTION TO APPROVE REIMBURSEMENT
URC
3. Request for authorization to execute a Performance Agreement
with R+L Carriers and appropriation of funds. (Tim Gubala,
Economic Development Director)
A-051199-3
FFH MOTION TO AUTHORIZE PERFORMANCE AGREEMENT AND
APPROPRIATE FUNDS
URC
2
4. Authorization for the County Attorney to abate public nuisance
in Glenvar Heights. (Paul Mahoney, County Attorney)
A-051199-4
FFH MOTION TO APPROVE
URC
5. Resolution approving the fiscal year 1999/2000 budget and
2000-2004 Capital Improvement Program for Roanoke County.
(Brent Robertson, Budget Manager)
R-051199-5.a
R-051199-5.b
BLJ MOTION TO ADOPT BUDGET AND DEFERRED COMPENSATION
MATCH PROGRAM.
URC
ECH TO BRING BACK A SCHEDULE FOR FINDING 4 FIRE AND RESCUE
POSITIONS JPM ASKED FOR EXACT NUMBER OF CURRENT VACANT
POSITIONS.
6. Consideration of development of an early retirement program
for Roanoke County Schools. (Dr. Deanna Gordon, School
Superintendent)
A-051199-6
BLJ MOTION TO AUTHORIZE THE EXPENDITURE OF FUNDS TO MOVE
FORWARD WITH DEVELOPMENT OF AN EARLY RETIREMENT PLAN THAT
WILL BE BROUGHT BACK TO THE BOARD.
URC
7. Request for approval to offer purchase of prior VRS service
credit on a tax deferred basis. (Diane Hyatt, Finance Director)
R-051199-7
BLJ MOTION TO APPROVE
AYES-JPM~HOM,FFH,BLJ
ABSTAIN-HCN
8. Request to adopt a resolution on the application to the Virginia
State Corporation Commission by the Virginia Gas Pipeline
3
Company to construct, own and operate a natural gas pipeline
through Roanoke County Virginia. (Terry Harrington, County
Planner)
BLJ MOTION TO REFER TO STAFF FOR FURTHER STUDY AND TO DRAFT
LETTER EXPRESSING CONCERNS TO BE REVIEWED BY ALL BOARD
MEMBERS PRIOR TO MAILING.
URC
9. Authorization for the Tyree Organization to install a monitoring
well for the Getty Properties on the parking lot adjacent the
Jail/Courthouse. (John Chambliss, Assistant County
Administrator)
A-051199-8
FFH MOTION TO APPROVE
URC
F. FIRST READING OF ORDINANCES
1 First reading of ordinance appropriating the funds for the fiscal
year 1999/2000 budget. (Brent Robertson, Budget Manager)
BLJ MOTION TO APPROVE 1ST READING
2ND - 5/27/99
URC
2. First reading of ordinance to increase the salaries of the
members of the Board of Supervisor of Roanoke County
pursuant to Section 3.07 of the Roanoke County Charter and
Section 14.1-46.01:1 of the Code of Virginia. (Paul Mahoney,
County Attorney)
BLJ MOTION TO APPROVE 1ST READING
2ND & PUBLIC HEARING - 5127/99
URC
3. First reading of ordinance authorizing the acquisition of
property on Glenmary Drive from Martin G. Gallimore and Gary
W. Gallimore for an access road into the Roanoke County
Center for Research & Technology. (Tim Gubala, Economic
Development Director)
4
FFH MOTION TO APPROVE 1ST READING
2ND - 5127/99
URC
4. Ordinance authorizing the execution of an agreement with
Home Depot USA, Inc. to reimburse the County for certain
expenditures, and to address the sale of certain real estate
(0.251 acre identified as Tax Map No. 77.13-5-30 and 0.254 acre
Tax Map No. 77.13-5-31). (Paul Mahoney, County Attorney)
HOM MOTION TO APPROVE 1ST READING
2ND - 5127199
AYES-JPM,HOM,FFH,BLJ
NAYS-HCN
G. SECOND READING OF ORDINANCES
NONE
H. APPOINTMENTS
1. Board of Zoning Appeals
2. Clean Valley Council
3. Community Policy and Management Team
4. Fifth Planning District Commission
5. Fifth Planning District Commission Metropolitan Planning
Organization
BLJ NOMINATED SUPERVISORS HARRISON AND MCNAMARA TO
ANOTHER THREE-YEAR TERM EXPIRING JUNE 30, 2002.
6. Highway and Transportation Safety Commission
7. League of Older Americans -Advisory Council
8. Parks and Recreation Advisory Commission
9. Virginia Western Community College Board
5
I. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT A ENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED
BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
R-051199-9
BLJ MOTION TO ADOPT CONSENT RESO
URC
1. Approval of Minutes -April 13, 1999, April 27, 1999
2. Request for acceptance of a portion of Cortland Road and
Orchard Park Drive into the Virginia Department of
Transportation Secondary System.
R-051199-9.a
3. Resolution changing the date of the regular meeting of the
Board of Supervisors from May 25, 1999 to May 27, 1999.
R-051199-9.b
4. Approval of funding for roof replacement needs for Phase I of
the School Capital Improvement Program.
A-051199-9.c
5. Appropriation of $108,770 to the School Technology Grant
Funds for instructional technology.
A-051199-9.d
J. REQUESTS FOR WORK SESSIONS
1. Request for Work Session on June 8, 1999 to discuss
amendments to the Freedom of Information Act.
WORK SESSION SCHEDULED FOR 6/8/99
K. REQUESTS FOR PUBLIC HEARINGS
NONE
6
L. CITIZENS' COMMENTS AND COMMUNICATIONS
Bill Overstreet expressed support for increasing salaries for police
officers He asked (11 how many additional positions were added when
Police Department was formed from Sheriffs Office; (2) how many openings
are there for road officers;.._(3) how many officers are currently in training?
BLJ asked ECH to respond to Mr. Overstreet's questions. He also asked
when the fence would be put u_p around the detention pond on North Spring
Drive and if it was being held up because of the hold on the cul-de-sac
Arnold Cove..y responded that these are two separate issues. The detention
pond won't be used until it is fenced and the cul-de-sac was held up
because of negotiations but will be completed with revenue sharing funds.
M. REPORTS
BLJ MOTION TO RECEIVE AND FILE -URC
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5. Accounts Paid -March 1999
6. Revenues and Expenditures for the month ended March 31,
1999
7. Reaffirmation of credit rating from Moody's Investment Service
8. Statement of the Treasurer's Accountability per Investments
and Portfolio Policy as of April 30, 1999
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Harrison (,1) asked Arnold Covev to provide
correspondence concerning the negotiations and price problems regarding
the cul de sac at North Spring Drive; (2) Ask to meet with Gary Robertson.
Supervisor Nickens: (1) Asked PMM if he has received an opinion
from the Attorney General regarding the definition of a dangerous dog.
PMM advised he just received and had provided a copy for HCN in his mail.
(21 Asked for information from the Countv Code reaa_, rding mowing grass in
a residential section. Terry Harrington responded that the grass must be 13
or 14 inches before it is a violation of the Code.
Sy.pervisor McNamara: (1) Asked staff to put together a program with
the $2 million annual cash flow to see what kind of debt service the County
could su~aort at 6%, and use the same formula going up 5% each ev ar to
see what we can support for Phase II so that the projects can be prioritized.
j2) Asked when the County would look at the possibility of co-locating more
than three antennae on a cellular tower. Terry Harrington advised Planning
Commission will discuss in mid Mav.
Supervisor Minnix: Advised he is invited to speak at various schools
concerning air traffic controllers and attended a school where anyone
calling the school is informed that they are being recorded. Suggested this
idea be considered here in response to bomb threats.
Supervisor Johnson: (1~ Announced that the new CEO at the
Regional Chamber of Commerce is Beth Doughty and wished her success
in her new~osition. ~2) Asked who was responsible for what was left in
homes that have been purchased with federal grants such as those on
Verndale Avenue. Arnold Covey responded that the Countv picks up what
is left. AC also advised that until the homes are demolished or moved the
County will be responsible for mowing and maintenance
O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM)
N NE
P. EXECUTIVE SESSION pursuant to Code of Virginia Section 2.1-344 A
(1) PERSONNEL MATTER; 2.1-344 A (3) SALE OF PUBLICLY HELD
REAL ESTATE, OFFER ON UTILITY LOT.
BLJ MOTION TO GO INTO EXECUTIVE SESSION AT 4:45 P.M.
URC
Q. CERTIFICATION RESOLUTION
R-051199-10
BLJ MOTION TO RETURN TO OPEN SESSION AT 5:05 P.M. AND ADOPT
CERTIFICATION RESOLUTION.
URC
R. ADJOURNMENT
BLJ ADJOURNED MEETING AT 5:06 P.M.
PLEASE NOTE: THE SECOND MEETING IN MAY HAS BEEN
CHANGED FROM TUESDAY MAY 25. 4999 TO THURSDAY, MAY 27f
1999. THE TIMES REMAIN THE SAME: 3 P.M. AND 7 P.M.
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ROANOKE COUNTY BOARD OF SUPERVISORS
AGENDA
MAY 11, 1999
,off ~~,~
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced. The meetings are
broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdaks at
7 P.M.
Individuals with disabilities who require assistance or special
arrangement in order to participate in or attend Board of Supervisors
meetings or other programs and activities sponsored by Roanoke
County, please contact the Clerk to the Board at (540) 772-2005. We
request that you provide at least 48-hours notice so that proper
arrangements may be made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call
2. Invocation: The Reverend James W. Reynolds, Retired
United Methodist Church
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
i
® Recycled Paper
1. Presentation of
Green Hill Park
Director)
D. BRIEFINGS
E. NEW BUSINESS
the Best Park Awards for Walrond Park and
Staff. (Pete Haislip, Parks and Recreation
1. Appropriation of state reimbursement for personal property tax
relief implementation costs. (Fred Anderson, Treasurer, and
Wayne Compton, Commissioner of Revenue)
2. Request to reimburse fire and rescue budget in the amount of
$7,700. (John Chambliss, Assistant County Administrator)
3. Request for authorization to execute a Performance Agreement
with R+L Carriers and appropriation of funds. (Tim Gubala,
Economic Development Director)
4. Authorization for the County Attorney to abate public nuisance
in Glenvar Heights. (Paul Mahoney, County Attorney)
5. Resolution approving the fiscal year 1999/2000 budget and
2000-2004 Capital Improvement Program for Roanoke County.
(Brent Robertson, Budget Manager)
6. Consideration of development of an early retirement program
for Roanoke County Schools. (Dr. Deanna Gordon, School
Superintendent)
7. Request for approval to offer purchase of prior VRS service
credit on a tax deferred basis. (Diane Hyatt, Finance Director)
8. Request to adopt a resolution on the application to the Virginia
State Corporation Commission by the Virginia Gas Pipeline
Company to construct, own and operate a natural gas pipeline
through Roanoke County Virginia. (Terry Harrington, County
Planner)
2
F. FIRST READING OF ORDINANCES
1 First reading of ordinance appropriating the funds for the fiscal
year 1999/2000 budget. (Brent Robertson, Budget Manager)
2. First reading of ordinance to increase the salaries of the
members of the Board of Supervisor of Roanoke County
pursuant to Section 3.07 of the Roanoke County Charter and
Section 14.1-46.01:1 of the Code of Virginia. (Paul Mahoney,
County Attorney)
3. First reading of ordinance authorizing the acquisition of
property on Glenmary Drive from Martin G. Gallimore and Gary
W. Gallimore for an access road into the Roanoke County
Center for Research & Technology. (Tim Gubala, Economic
Development Director)
4. Ordinance authorizing the execution of an agreement with
Home Depot USA, Inc. to reimburse the County for certain
expenditures, and to address the sale of certain real estate
(0.251 acre identified as Tax Map No. 77.13-5-30 and 0.254 acre
Tax Map No. 77.13-5-31). (Paul Mahoney, County Attorney)
G. SECOND READING OF ORDINANCES
H. APPOINTMENTS
1. Board of Zoning Appeals
2. Clean Valley Council
3. Community Policy and Management Team
4. Fifth Planning District Commission
5. Fifth Planning District Commission Metropolitan Planning
Organization
6. Highway and Transportation Safety Commission
3
7. League of Older Americans -Advisory Council
8. Parks and Recreation Advisory Commission
9. Virginia Western Community College Board
I. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED
BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
1. Approval of Minutes -April 13, 1999, April 27, 1999
2. Request for acceptance of a portion of Cortland Road and
Orchard Park Drive into the Virginia Department of
Transportation Secondary System.
3. Resolution changing the date of the regular meeting of the
Board of Supervisors from May 25, 1999 to May 27, 1999.
4. Approval of funding for roof replacement needs for Phase I of
the School Capital Improvement Program.
5. Appropriation of $108,770 to the School Technology Grant
Funds for instructional technology.
J. REQUESTS FOR WORK SESSIONS
1. Request for Work Session on June 8, 1999 to discuss
amendments to the Freedom of Information Act.
K. REQUESTS FOR PUBLIC HEARINGS
L. CITIZENS' COMMENTS AND COMMUNICATIONS
M. REPORTS
4
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5. Accounts Paid -March 1999
6. Revenues and Expenditures for the month ended March 31,
1999
7. Reaffirmation of credit rating from Moody's Investment Service
8. Statement of the Treasurer's Accountability per Investments
and Portfolio Policy as of April 30, 1999
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM)
P. EXECUTIVE SESSION pursuant to Code of Virginia Section 2.1-344 A
Q. CERTIFICATION RESOLUTION
R. ADJOURNMENT
PLEASE NOTE• THE SECOND MEETING IN MAY HAS BEEN
CHANGED FROM TUESDAY MAY 25, 1999 TO THURSDAY. MAY 27.
1999 THE TIMES REMAIN THE SAME: 3 P.M. AND 7 P.M.
5
ACTION NO.
ITEM NUMBER ~ -'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIIZGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1999
AGENDA ITEM: Presentation of the Best Park Awards to Park Staff
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Each year a local magazine sponsors a contest where the readers pick the Best of
Roanoke. This year I am happy to report that two Roanoke County Parks were selected
as Best in the Valley. Walrond Park received the Gold award and Green Hill the Silver.
These awards are the evidence of the hard work and efforts that our Park staff put forth
day in and day out, to make Roanoke County Parks, the Best in the Valley. Today I have
asked the crew chiefs of these two parks, Tim Martin and Preacher Sowers of Walrond,
and Gary Bryant and Walt Mundy of Green Hill, to accept the awards on behalf of the
Parks and Recreation department and most importantly, the crews they lead. These awards
are also indicative of the support the Board of Supervisors has given to Parks and
Recreation. However, what makes these awards even more special is that they are from
the citizens and that's what it's all about.
Respectfully submitted, Approved by,
~~-C~ ~~ ~_~~
~-
Pete Haislip Elmer C. Hodge
Director County Administrator
-----------------------------------------------------------------------------------------------------------------------------
ACTION VOTE
Approved () Motion by: No Yes Abs
Denied O McNamara _ _
Received () Harrison _
Referred () Johnson _ _ _
To () Minnix _ _
Nickens
" ~ A-051199-1
._
ACTION NO.
ITEM NUMBER ~ ''y
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1999
AGENDA ITEM: Request to Appropriate State Reimbursement for Personal Property Tax Relief
Implementation Costs
COUNTY ADMINISTRATOR'S COMMENTS: ~~~~
SUMMARY OF INFORMATION: In order to implement the Personal Property Tax Relief (PPTR)
program that was initiated by the Commonwealth of Virginia it was necessary for all Virginia localities to
make changes in their collection procedures, including software changes. The Compensation Board of
the Commonwealth of Virginia approved for the localities to be reimbursed for the administrative costs
associated with implementing this program. Each locality was asked to submit their expenditures to the
state for approval. The following expenditures were submitted:
Treasurer's Office $11,586
Commissioner's Office $14,750
MIS $64,400
$90,736
The above costs were incurred during the 1998-99 fiscal year in order to implement the PPTR changes.
These costs include personnel, hardware and software changes, programming changes, travel, stationary
and postage.
We have now received $90,736 from the Commonwealth of Virginia. Stall= request that these monies be
appropriated to the Treasurer's office, Commissioner's office, and MIS as outlined above in order to
reimburse the departments for these costs.
STAFF RECOMMENDATION: Staff'recommends appropriating $90,736 as revenues from the
Commonwealth of Virginia to the Treasurer's Office ($11,586), the Commissioner's Office ($14,750),
and MIS ($64,400) to reimburse the departments for expenditures related to PPTR.
M:\FINANCE\COMMON\BOARD\5-11-99d.wpd
T
SUBMITTED BY:
`~
Alt~i-ed Anderson
Treasurer
UD'G~~~
Wayne Compton
Commissioner of Revenue
APPROVED:
Elmer C. Hodge
County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x _
Denied () appropriation Harrison _ x _
Received () McNamara- x
Referred () Minnix _ x
To () Nickens _ x
cc: File
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
Craig Hatmaker, Director, MIS
Diane D. Hyatt, Director, Finance
G:\FINANCE\COMMON\BOARD\5-11-99d.wpd
~.
A-051199-2
ACTION NO.
ITEM NUMBER
~'`
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1999
AGENDA ITEM: Request to Appropriate Monies Received by the
Department of Fire and Rescue
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval of the request to appropriate the $7, 766 to Fire and Rescue. Of this
amount, $2, 091 reflects the cost of running equipment and sta, ff to the site of the mulch pile fire
on four occasions. We did not charge for the other seven calls that were made. The remaining
amount, $S, 675 was for hose purchased by Timberland Mulch from the County.
There are several aspects of this issue that deserve additional follow up. There were 11 calls to
the mulch site by Fire and Rescue before we finally decided to charge them. Our requests for
Timberland to do something to prevent spontaneous combustion were not heeded. We may need
to adopt a "repeat call" policy for Fire and Rescue the way we have for false alarm callsin the
Police Department.
We. are reviewing our business license procedures to see if there is a way to charge companies
doing business here and having offices elsewhere. We also need to review our zoning policies to
require temporary or leased operations such as Timberland to undergo a siteplan analysis to
determine adequacy of utilities, drainage, and the impact on the neighborhood.
BACKGROUND'
During the past few months, there have been several calls to
the County complaining about the mulching operation going on at the
end of Commonwealth Drive by Timberland Mulch. The concerns have
related to noise, dust, smell, and smoke (from the fires). Many of
these concerns are the result of having this type of industrial use
in close proximity to residential development.
The taxation of this business to Roanoke County has been
minimal because its business office is located outside of Roanoke
County. The operation at the Roanoke County site is for delivery
of the bulk type product to and from the site. The business
license fee structure was recently amended by the State and only
gives us the benefit of the minimal license at this time. The
Commissioner of the Revenue's office is looking to see that the
appropriate business personal property and business license tax has
been paid. The business is located on rental property and the real
estate taxes are paid by the property owner.
In 1997, the noise ordinance for Roanoke County was amended to
...
~~
limit the "sound generated in commercial and industrial zoning
districts Monday thru Friday between the hours of 7:00 a.m. and
10:00 p.m. and Saturday and Sunday between 10:00 a.m. and 10:00
p.m." This change has improved the compatibility of this and other
activities to the residential neighbors.
The fire fighting efforts at the numerous fires in recent
months were hampered by the lack of a suitable water supply on the
site. The closest hydrant was at the end of Commonwealth Drive,
often more than one thousand feet from the site of the fire. After
the fire on April 8, the owner of the business agreed to purchase
fire hose needed to connect to the hydrant referenced above . A
meter was installed on the hydrant and the Fire Department sold to
the business used fire hose and appliances (couplers, nozzles,
etc.) needed to allow the owner to handle small incidents, to keep
the product wet (as necessary), or to assist the Fire Department in
having a readily accessible water supply in the event of a larger
incident. By metering the hydrant, the business will be billed for
all water used.
Timberland purchased the hose and reimbursed the County based
on the FEMA schedule for rental of fire equipment for the most
recent events paying the County $7,766 (copy of the check is
attached). Staff requests that the Board of Supervisors
appropriate this money to the Department of Fire and Rescue Budget
to allow the purchase of the hose and appliances needed to replace
the older products sold to the business.
Staff will continue to look at ways to allow other commercial
and industrial operations to peacefully coexist with residential
neighborhoods. We do, however, recognize that there may be
circumstances where the calls for service and the inconvenience to
the surrounding neighborhood will be greater than the tax revenues
generated from such businesses.
FISCAL IMPACT'
The check for $7,766 has been received and staff recommends
that the Board of Supervisors appropriate this to the Fire and
Rescue budget to allow the purchase of other small equipment and
hose.
RECOMMENDATIONS:
Staff recommends that the Board of Supervisors appropriate the
$7,766 to the Fire and Rescue budget to allow the purchase the hose
and small equipment necessary for its operation. We will continue
to monitor efforts to make these operations compatible with
surrounding neighborhoods and recommend changes to the Board as
necessary.
Respectfully submitted,
~ohn M. Chambliss, J .
Assistant Administrator
ACTION
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Appro d by,
~~~
Elmer C. odge
County Administrator
Motion by: H Odell Minnix to approve
reimbursement
cc: File
John M. Chambliss, Jr., Assistant Administrator
Diane D. Hyatt, Director, Finance
Richard Burch, Chief, Fire & Rescue
VOTE
No Yes Abs
Johnson _ x
Harrison _ x
McNamara- x _
Minnix _ x
Nickens _ x
`.
~,
. ~.
To: Treasurer
From: Richard Burch, Chief
Date: April 13,1999
Re: Deposit of check
~~
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We are enclosing a check (#3664) in the amount of $7,766.00 to be deposited in account
number 487100/6503.
Thank you, If you have any questions, please feel free to call.
~ .. _. - - ~-,~ ~s_ _ - - _ -_ rz-~ z- - - - -_ _ _ _ __ -=
TIMBERLAND MULCH 02/95 FBN First National Bank 3664
~~ AND TREE FARM INC. G
!CI PH. 540-789-7270 540-789-7295 Riner, Virginia 24149
P.O. BOX 172
WILLIS, VA 24380 - ~ / ~-j 1 g Q e/ 68-222/514
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iH15 CHECK IS OEFIVEfiED FOB PAV MENT ON THE ACCOUN iS SHOWN ABOVE ~l _
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ltReor~d
To: Elmer Hodge, County Administrator
From: D. W. Gillespie, Acting Deputy
CC: R. Burch, Chief
Date: Apri19,1999
Re: Timber Land Mulch, Mr. Thomas Bolen
...
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~~
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i0'gRTM~t-
Per your request the following information is submitted, Reference Mulch fires at the end of
Commonwealth Drive, SW since January 1 thru April 8, 1999.
There have been eleven (11) fires at this site since 1 Jan 99, attachment one provide an
account of each. Incident Number, Day, Date, Time of Alarm, Clear Time, Equipment Cost
and Estimated Man-Hours. The cost was determined from a schedule that we use to gain
restitution through the court system and is accepted by the judges. It is dated April 27, 1993,
probably should be updated (copy attached).
Mr. Bolen has agreed to purchase the equipment at the cost indicated in the report. I would
recommend that we charge him with the last four (4) fires at $2,091.00, with the cost of
equipment being $5,675.00, for a grand total of $7,766.00. The hose has been used however;
he will be paying replacement cost for new hose. This would be more in line with what I have
previously discussed with Mr. Bolen.
I think he would be receptive to this charge and with the water on site it will reduce Fire
Deparkment activities there. I would also request that monies recovered be put into Fire
Department Budget to replace our equipment.
Attachments: Report Mulch Fire
Equipment Usage and Rate
Fire Report for Each Fire
Memo of 4 Feb 99.
A-051199-3
.t • .
Item No. ~ -~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD
DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY,
MEETING DATE: May 11, 1999
AGENDA ITEM: Request for authorization to execute a performance agreement
with R+L Carriers, Inc. for road and traffic signal improvements
at West Main Street (Route 11/460) and Daugherty Road (State
Route 643) in the Catawba Magisterial District
COUNTY ADMINISTRATOR'S COMMENTS:
EXECUTIVE SUMMARY:
Staff has been negotiating with R+L Carriers, Inc. and the Virginia Department of
Transportation to develop a plan for constructing road and traffic signal improvements at
West Main Street and Daugherty Road in the Glenvar area of Roanoke County. R+L
Carriers, of Wilmington Ohio acquired a 26 acre industrial zoned site in December 1998 in
order to construct a truck terminal. Their Phase I project has a 36,000 square foot terminal
with a 7,500 square foot office attached; a 10,500 square foot maintenance shop and site
improvements. Initial project investment will be $3 million with 27 employees.
R+L Carriers is a "less than a truckload" (LTL) over the road carrier that receives shipments
at its terminal and breaks the load down into smaller deliveries. The Company is seeking to
make road improvements that would allow 48 foot long tractor trailer trucks to use
Daugherty Road and access West Main Street at the existing traffic signal.
Staff and VDOT have determined that an additional turn lane and traffic signal
improvements are needed at the Daugherty Road and West Main Street intersection to meet
traffic and safety requirements. R+L Carriers has expressed a willingness to pay their share
of the estimated $81,000 for road and traffic signal improvements necessitated by the
location of their tet~rninal project. These road improvements would allow the Company to use
tractors and trailers that are appropriate for the design and category of the road. There will
not be a need for a Surface Transportation Assistance Act (STAR) designation of Daugherty
Road.
..
.,
~~
Staff requests that the Board of Supervisors authorize the County Administrator to execute
a performance agreement with R+L Carriers to provide $40,000 towards the costs of road
and traffic signal improvements, on a form approved by the County Attorney and within the
guidelines ofthe Board of Supervisors' Public Private Partnership Policy (adopted November
19, 1996). The annual payback from new tax revenues generated from this project is
estimated to be $25,000.
FISCAL IMPACT
Funds for County participation of $40,000 in the road and traffic signal improvements have
been appropriated as part of the FY 98-99 Budget and are contained in the Economic
Development Fund. The return on the County's investment would be achieved from new
real estate taxes within the first two years after the company begins operations.
ALTERNATIVES
1. Authorize the County Administrator to execute a performance agreement with R+L
Carriers, Inc. for the funding of road and traffic signal improvements at the
intersection of Daugherty Road and West Main Street on a form approved by the
County Attorney. Staff understands that there is no desire from R+L Carriers to seek
a STAR designation for Daugherty Road.
2. Take no action at this time.
STAFF RECOMMENDATION
Staff recommends that the Board of Supervisors approve Alternative 1 authorizing the
County Administrator to execute a performance agreement with R+ L Carriers, Inc. for the
funding of road and traffic signal improvements at the intersection of Daugherty Road and
West Main Street on a form approved by the County Attorney
Respectfully submitted:
l Uv "-~J
Timothy Gubala
Director of Economic Development
Approved:
Elmer C. Hodge
County Administrator
~~
.'
---------------------- --------------------------------------------------------
ACTION ---------------- --------------------
VOTE
No Yes Abs
Approved (x) Motion by: Fenton F. Harrison to Johnson _ x
Denied () authorize performance agreement and Harrison _ x
Received () a~gropriate funds McNamara- x _
Referred () Minnix _ x _
To () Nickens _ x _
cc: File
Timothy Gubala, Director, Economic Development
Arnold Covey, Director, Community Development
Paul M. Mahoney, County Attorney
~, r
A-051199-4
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
May 11, 1999
Authorization to Commence Appropriate Legal Action to Abate
a Public Nuisance in the Glenvar Heights Subdivision
COUNTY ADMINISTRATOR'S COMMENTS: D a,./f/
SUMMARY OF INFORMATION:
This request for authorization to commence legal action to abate a
public nuisance is submitted to the Board of Supervisors upon the request of
Supervisor Harrison.
There are many definitions of "nuisance." The best general definition
of a nuisance is the violation by a person of that duty which he owes so to
use his property and rights as not to injure those of others. In its
broadest definition the term extends to everything that endangers life or
health, gives offense to the senses, violates the laws of decency, or
obstructs the reasonable and comfortable use of property. Under Section
15.2-900 of the State Code, the term "nuisance" includes, but is not limited
to, dangerous or unhealthy substances which have escaped, spilled, been
released or which have been allowed to accumulate in or on any place and all
unsafe, dangerous, or unsanitary public or private buildings or structures
which constitute a menace to the health or safety of the occupants or the
public.
Robert C. and Martha C. Dantzler operate a commercial stable at 5091
Glenvar Heights Blvd. on 8 acres of land. This stable is located in a
residential neighborhood. It appears that this operation may be a legal
nonconforming use; however, it further appears that the number of horses has
increased significantly, thereby expanding the use and operation of this
stable.
Manure from the horses is stored within a natural drainage area
resulting in non-point source pollution flowing into a pond on the property,
which discharges onto and through neighboring properties. The horses and
manure also result in offensive odors, vermin and insects, which plague the
neighbors.
The large number of horses have resulted in a lack of pasture grass or
other vegetation, creating conditions for erosion and sedimentation problems.
A large number of other domestic animals (dogs and cats) run free on
and off the property, adversely effecting the neighborhood.
The neighbors allege that an employee/stable worker resides in a
trailer on the property in violation of law.
The Board has authority to maintain an action to abate a public
nuisance pursuant to Section 15.2-900 of the Code of Virginia. It is
estimated that legal action to abate this public nuisance will take
G:\ATTORNEY\PMM\LITIG\DANTZLER.RPT 1
~. ~ .
.,•~ .. ,~
approximately one year before final resolution in the court system.
FISCAL IMPACTS:
Investigating these issues and maintaining legal action to compel the
responsible parties to abate or remove this public nuisance will require a
significant commitment of staff time and resources, not only in the office
of the County Attorney, but also, the Department of Community Development.
That commitment of limited resources may adversely effect other projects in
these departments.
STAFF RECOMMENDATION:
It is recommended that the Board authorize and direct the County
Attorney, with the support and assistance of other County staff, to take such
actions as may be necessary to abate the public nuisance caused by the
operation of a commercial stable in the Glenvar Heights residential
subdivision.
Respectfully submitted,
~'\.~
Paul M. Mahoney
County Attorney
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Fenton F. Harrison to approve Johnson _ x _
Denied ( ) Harrison _ x _
Received ( ) McNamara_ x _
Referred ( ) Minnix _ x _
To ( ) Nickens x
cc: File
Paul M. Mahoney, County Attorney
G:\ATTORNEY\PMM\LITIG\DANTZLER.RPT 2
r.
O~ QOAN ,~~` ~I
o . ~ ~ aZ ~ '~ Q• ~ AGENDA ITEM NO. ~-
J ;: ,
1838
APPEARANCE REQUEST
_PUBLIC HEARING ORDINANCE CITIZEN COMMENTS
SUBJECT:
I would like the Chairman of the Board of Supervisors to recognize me during the meeting on
the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD, /AGREE TO AB/DE BY THE G[1/DEL//VES L/STED
BELOW;
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman. .
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
NAME: ~c~ D N a r ~i ~I
ADDRESS: ~ ~ ~ ~ ~ 1 ~ >`1 t~ ~ h ~ ~ ~ ~, ~5 ~ I ~ c~
PHONE: ~, ~ S"~ o~ ~5 ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 11, 1999
RESOLUTION 051199-5.a APPROVING THE FISCAL YEAR 1999-2000
BUDGET FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides
that the governing body of the County shall prepare and approve an annual budget; and
WHEREAS, said budget shall be prepared and approved for informative and fiscal
planning purposes only; and
WHEREAS, this budget contains a complete itemized and classified plan of all
contemplated expenditures and all estimated revenues and borrowings for the ensuing
fiscal year; and
WHEREAS, a brief synopsis of said budget was published as required by the
provisions of Section 15.2-2506 of the State Code, and the public hearing as required
thereon was held on April 27, 1999.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia:
1. That there is hereby approved the annual budget for Fiscal Year 1999-2000
for Roanoke County, Virginia, as follows:
1
""
County of Roanoke
Budget Adoption
FY 1999-2000
Adopted
FY 1999-00
Revenue Estimates
General Fund
General Government
General Property Taxes 72,789,000
Other Local Taxes 21,505,000
Permits, Fees & Licenses 696,000
Fines and Forfeitures 560,000
Interest Income 700,000
Charges for Services ~ 274,500
Commonwealth 7,442,500
Federal 1,862,500
Other 761,250
Total General Government 106,590,750
Youth Haven II 447,468
Comprehensive Services 1,797,917
E-911 Maintenance 725,000
Law Library 38,095
Recreation Fee Class 848,102
Internal Services
Garage I I 2,047,001
1,215,658
Total General Fund 113,709,991
Debt Service Fund 10,753,444
Capital Projects Fund 2,546,925
Intemal Service Fund 893,911
Water Fund 12,767,506
Beginning Balance 4,324,914
Total Water Fund 17,092,420
Sewer Fund 5,953,942
Beginning Balance 7,536,832
Total Water Fund 13,490,774
School Operating Fund 91,081,332
School Cafeteria Fund 3,495,000
School Gran#s Fund 2,466,147
School Textbook Fund 858,352
Total School Funds 97,900,831
Total Revenues All Funds 256,388,296
Less: Transfers (70,100,302)
Total Net of Transfers 186,287,994
•
5
County of Roanoke
Budget Adoption
FY 1999-2000
Adopted
FY 1999-00
Proaosed Exaenditures
General Fund
General Government
General Administration 2,450,439
Constitutional Officers 6,944,537
Judicial Administration 518,015
Management Services 2,045,795
Public Safety 11,014,185
Community Services 8,117,774
Human Services 9,930,415
Non-Departmental 4,112,148
Transfers to School Operating Fund 47,941,865
Transfers to Capital Fund 2,546,925
Transfers to County Garage 1,215,658
Transfers to Debt Service Fund 7,830,083
Other 1,922,911
Total General Government 106,590,750
Youth Haven II
Comprehensive Services 447,468
1,797,917
E-911 Maintenance 725,000
Law Library 38,095
Recreation Fee Class 848,102
Internal Services 2,047,001
Garage II 1,215,658
Total General Fund 113,709,991
Debt Service Fund 10,753,444
Capital Projects Fund 2,546,925
Internal Service Fund 893,911
Water Fund 13,411,638
Unappropriated Balance 3,680,782
Total Water Fund 17,092,420
Sewer Fund 5,816,299
Unappropriated Balance 7,674,475
Total Sewer Fund 13,490,774
School Operating Fund 91,081,332
School Cafeteria Fund 3,495,000
School Grants Fund 2,466,147
School Textbook Fund 858,352
Total School Funds 97,900,831
Total Expenditures All Funds 256,388,296
Less: Transfers (70,100,302)
Total Net of Transfers 186,287,994
~=S
County of Roanoke
Budget Adoption
FY 1999-2000
Adopted
FY 1999-00
In addition to the above revenues and expenditures, the following beginning balance will
be appropriated to the Unappropriated Balances of the respective fund:
General Fund
•
6, 700, 000
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2. That the preparation and approval of this budget is for informative and fiscal
planning purposes only.
3. That the County capital improvement program for FY 2000-2004 is hereby
adopted and approved.
4. That this capital improvement program shall not be considered a portion of
the Roanoke County Comprehensive Plan.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Brent Robertson, Budget Manager
Diane D. Hyatt, Director, Finance
Paul M. Mahoney, County Attorney
Joe Sgroi, Director, Human Resources
John M. Chambliss, Jr., Assistant Administrator
Don C. Myers, Assistant Administrator
7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 11, 1999
RESOLUTION 051199-5.b IN THE MATTER OF ESTABLISHING A
DEFERRED COMPENSATION MATCHING PLAN FOR THE COUNTY
OF ROANOKE, VIRGINIA (EMPLOYER)
WHEREAS, the County of Roanoke, Virginia (the "Employer") has adopted a
Deferred Compensation Plan which is available to all eligible employees, pursuant to
Section 457 of the Internal Revenue Code of 1986, as amended: and
WHEREAS, certain tax benefits accrue to employees participating in said Deferred
Compensation Plan; and
WHEREAS, the Employer wishes to provide an additional incentive to its employees
to voluntarily set aside and invest portions of their current income to meet their future
financial requirements and supplement their existing retirement program; and
WHEREAS, Nationwide Retirement Solutions, Inc. (NRS) has provided Employer
with a specimen plan document (the NRS Govemmental Deferred Compensation Matching
Plan and Trust);
NOW, THEREFORE THE BOARD OF SUPERVISORS DOES HEREBY RESOLVE
AS FOLLOWS:
The Board of Supervisors, meeting in regular scheduled session, this 11~' day of
May, 1999, hereby adopts the Nationwide Retirement Solutions, Inc. Governmental
Deferred Compensation Matching Plan and Trust (Plan) and hereby establishes the
County of Roanoke Deferred Compensation Matching Plan to provide additional benefits
for all participants in the County of Roanoke Deferred Compensation Plan. The County
r
Administrator is hereby authorized to execute an Adoption Agreement for said plan.
The Trustees shall be Diane Hyatt, Elmer Hodge, and Paul Mahoney.
The Plan Administrator shall be Nationwide Retirement Solutions.
All employees covered under the County of Roanoke Deferred Compensation Plan
shall be covered under this Plan.
The Plan shall be effective as of July 1, 1999.
The Employer Contribution shall be a match of the first ten dollars per pay period that
the employee puts into the 457 account.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
• ~t.~L/ e.~,,c..~
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Diane D. Hyatt, Director, Finance
Paul M. Mahoney, County Attorney
Joe Sgroi, Director, Human Resources
2
ACTION NO.
ITEM NUMBER ~'~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1999
AGENDA ITEM: Resolution Adopting Fiscal Year 1999-2000 Budget, including the FY 2000-
2004 Capital Improvement Plan, for Roanoke County, Virginia
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: Attached is a resolution approving the fiscal year 1999-00
budget for Roanoke County, Virginia. This resolution is detailed by fund and includes
unappropriated balances for the General Government, Capital, Water and Sewer Funds. The
School's budget is included in the overall County budget as presented in the attached
resolution.
The figures presented for adoption have been developed by staff from budget work sessions
with the Board of Supervisors through the April 27, 1999 meeting. The proposed budget was
submitted to the Board and a public hearing on the proposed budget was held on April 27, 1999.
Changes to the proposed FY99-00 budget (as result of the April 27, 1999 work session) by
consensus of the Board of Supervisors is detailed on the attached summary. Subsequent Board
direction could cause some figures to change (reallocation from one section to another);
however, the total County budget would not change. The Board also approved, by consensus,
moving forward with an addendum to the current Deferred Compensation Program. This
program will be funded within the funds allocated for employee compensation increases. A
resolution approving this Matching Program is attached.
Prepared in conjunction with the FY 99-00 budget, the FY2000-2004 Capital Improvements
Program is included as part of this resolution. The CIP draft for FY 2000-2004 was presented
to the Board of Supervisors for review and discussion in March, 1999. The proposed CIP
represents an inventory of the County's capital needs for the next five years. On April 27, 1999
there was a public hearing to secure citizen comments on the County's FY 2000-2004 CIP. The
adoption of this document does not represent an appropriation of funds.
The adoption of the budget is being requested to fulfill our legal requirements of adopting and
then having a first and second reading of the Appropriation Ordinance before July 1, 1999 and
~-~° J
to allow adequate time for County and School staff to prepare and disburse employment
contracts, institute pay changes, and other administrative tasks necessary for final budget
implementation.
Approval of the County budget is for informative and fiscal planning purposes only and does not
actually commit or appropriate funds for expenditure. The commitment of funds will not occur
until the second reading and approval of the FY1999-00 Appropriation Ordinance.
STAFF RECOMMENDATION: Staff recommends adoption of the FY1999-2000 Budget, FY2000-
2004 Capital Improvement Plan, and Resolution authorizing the Deferred Compensation
Matching Program.
Respectfully submitted,
W. Brent Rob son
Budget Manager
Approved by,
E~d~~
~~~~~
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved () Motion by: No Yes Abs
Denied () Harrison _ _ _
Received () Johnson _ _ _
Referred () McNamara _ _ _
To () Minnix _ _ _
Nickens
_ ~°".
-~ J
I N T E R
MEMO
O F F I C E
To: Board of Supervisors
From: Elmer Hodge
County Administrator
Subject: Changes in Proposed FY99-00 Budget
Date: May 7, 1999
Based on Board consensus at the April 27, 1999 meeting, the following adjustments have been
made to the Proposed FY99-00 Budget. These changes are reflected in the resolution adopting
the FY99-00 budget and the First Reading of the Appropriation Ordinance:
Cost Center
Fire and Rescue
Economic
Development
Board of
Supervisors
Description
2 Paramedic/Firefighters
Increase Regional Partnership
Increase CVB
Eliminate VML Dues
Increase Decrease
$76,806
5,000
5,000
$16,806
70,000
Contributions Various Changes
~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MAY 11, 1999
RESOLUTION APPROVING THE FISCAL YEAR 1999-2000
BUDGET FOR ROANORE COUNTY, VIRGINIA
WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended,
provides that the governing body of the County shall prepare and approve
an annual budget; and
WHEREAS, said budget shall be prepared and approved for informative
and fiscal planning purposes only; and
WHEREAS, this budget contains a complete itemized and classified plan
of all contemplated expenditures and all estimated revenues and borrowings
for the ensuing fiscal year; and
WHEREAS, a brief synopsis of said budget was published as required
by the provisions of Section 15.2-2506 of the State Code, and the public
hearing as required thereon was held on April 27, 1999.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia:
1. That there is hereby approved the annual budget for Fiscal Year
1999-2000 for Roanoke County, Virginia, as follows:
2. That the preparation and approval of this budget is for
informative and fiscal planning purposes only.
Mc\FINANCE\BUDGET\ADOPTOO.RSO ~-
,~
County of Roanoke
Budget Adoption
FY 1999-2000
Adopted
FY 1999-00
Revenue Estimates
General Fund
General Government
General Property Taxes 72,789,000
Other Local Taxes 21,505,000
Permits, Fees 8~ Licenses 696,000
Fines and Forfeitures 560,000
Interest Income 700,000
Charges for Services 274,500
Commonwealth 7,442,500
Federal 1,862,500
Other 761,250
Total General Government 106,590,750
Youth Haven II 447,468
Comprehensive Services 1,797,917
E-911 Maintenance 725,000
Law Library 38,095
Recreation Fee Class 848,102
Internal Services 2,047,001
Garage I I 1,215,658
Total General Fund 113,709,991
Debt Service Fund 10,753,444
Capital Projects Fund 2,546,925
Internal Service Fund 893,911
Water Fund 12,767,506
Beginning Balance 4,324,914
Total Water Fund 17,092,420
Sewer Fund 5,953,942
Beginning Balance 7,536,832
Total Water Fund 13,490,774
School Operating Fund 91,081,332
School Cafeteria Fund 3,495,000
School Grants Fund 2,466,147
School Textbook Fund 858,352
Total School Funds 97,900,831
Total Revenues All Funds 256,388,296
Less: Transfers (70,100,302)
Total Net of Transfers 186,287,994
~--
County of Roanoke
Budget Adoption
FY 1999-2000
Adopted
FY 1999-00
Proaosed Expenditures
General Fund
General Government
General Administration 2,450,439
Constitutional Officers 6,944,537
Judicial Administration 518,015
Management Services 2,045,795
Public Safety 11,014,185
Community Services 8,117,774
Human Services 9,930,415
Non-Departmental 4,112,148
Transfers to School Operating Fund 47,941,865
Transfers to Capital Fund 2,546,925
Transfers to County Garage 1,215,658
Transfers to Debt Service Fund 7,830,083
Other 1,922,911
Total General Government 106,590,750
Youth Haven II 447,468
Comprehensive Services 1,797,917
E-911 Maintenance 725,000
Law Library 38,095
Recreation Fee Class 848,102
Internal Services 2,047,001
Garage II 1,215,658
Total General Fund 113,709,991
Debt Service Fund 10,753,444
Capital Projects Fund 2,546,925
Internal Service Fund 893,911
Water Fund 13,411,638
Unappropriated Balance 3,680,782
Total Water Fund 17,092,420
Sewer Fund 5,816,299
Unappropriated Balance 7,674,475
Total Sewer Fund 13,490,774
School Operating Fund 91,081,332
School Cafeteria Fund 3,495,000
School Grants Fund 2,466,147
School Textbook Fund 858,352
Total School Funds 97,900,831
Total Expenditures All Funds 256,388,296
Less: Transfers (70,100,302)
Total Net of Transfers 186,287,994
County of Roanoke
Budget Adoption
FY 1999-2000
Adopted
FY 1999-00
In addition to the above revenues and expenditures, the following beginning balance will
be appropriated to the Unappropriated Balances of the respective fund:
General Fund 6,700,000
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER ON
TUESDAY, MAY 11, 1999
RESOLUTION IN THE MATTER OF ESTABLISHING A
DEFERRED COMPENSATION MATCHING PLAN FOR THE
COUNTY OF ROANOKE, V[RGINIA (EMPLOYER)
WHEREAS, the County of Roanoke, Virginia (the "Employer") has adopted a Deferred
Compensation Plan which is available to all eligible employees, pursuant to Section 457 of the Internal
Revenue Code of 1986, as amended: and
WHEREAS, certain tax benefits accrue to employees participating in said Deferred Compensation
Plan; and
WHEREAS, the Employer wishes to provide an additional incentive to its employees to voluntarily
set aside and invest portions of their current income to meet their future financial requirements and
supplement their existing retirement program; and
WHEREAS, Nationwide Retirement Solutions, Inc. (NRS) has provided Employer with a specimen
plan document (the NRS Governmental Deferred Compensation Matching Plan and Trust);
NOW, THEREFORE THE BOARD OF SUPERVISORS DOES HEREBY RESOLVE AS
FOLLOWS:
The Board of Supervisors, meeting in regular scheduled session, this 11 `h day of May, 1999, hereby
adopts the PEBSCO Governmental Deferred Compensation Matching Plan and Trust (Plan) and hereby
establishes the County of Roanoke Deferred Compensation Matching Plan to provide additional benefits
for all participants in the County of Roanoke Deferred Compensation Plan. The County Administrator is
hereby authorized to execute an Adoption Agreement for said plan.
The Trustees shall be Diane Hyatt, Elmer Hodge, and Paul Mahoney.
The Plan Administrator shall be Nationwide Retirement Solutions.
All employees covered under the County of Roanoke Deferred Compensation Plan shall be covered
under this Plan.
The Plan shall be effective as of July 1, 1999.
The Employer Contribution shall be a match of the first ten dollars per pay period that the employee puts
into the 457 account.
G:\FINANCE\COMMON\BOARD\5-11-99b.wpd
' ~ A-051199-6
ACTION NO.
ITEM NUMBER ~ ~"~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM: Request for School Board to Approve an Early Retirement Proposal for School
Employees
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: On January 25, 1999 the Chairman of the Roanoke County
School Board sent a letter to the Board of Supervisors requesting a consideration of an Early Retirement
program. This item was discussed at the Board meeting on February 9, 1999 and at a joint worksession
at the School Board on Apri127, 1999. A book was distributed at the worksession on Apri127, 1999
outlining the plan, the guide lines and the actuarial projections of the Early Retirement Plan. The School
Board would like to proceed with implementing the 20-28-23.3 version of this plan.
To date the Schools have spent $16,352 and numerable staf~'hours in evaluating this plan. The next step
would involve procurement of services to develop the actual trust agreement, procurement of a trustee for
the plan, and procurement of actuarial services for the plan. The procuring and development of the plan
as well as receiving the proper IRS approval could take eight to ten months of time and cost between
$35,000 and $50,000. In addition, the Schools may need to proceed with hiring the professional
financial person that is recommended in the analysis in order to implement the plan.
The attached guidelines should be incorporated as part of the establishment of the early retirement
system.
STAFF RECOMMENDATION: The School Board cannot establish a trust account without the
County Board approval. The following alternative actions should be considered by the Board at this
point. I recommend Alternative 2.
1 e Vote to not proceed with the design of a detail plan based upon the preliminary actuarial study
and the analysis of the plan.
2. Allow the School Board to expend funds and hire the necessary personnel from the School budget
in order to proceed with procuring and developing the detail plan (20-28-23.3) incorporating the
M:\FINANCE\COMMON\BOARD\5-11-99e.wpd
L.-'~
attached guidelines, for potential implementation on July I , 2000. A specific plan document will
need to be returned to the Board of Supervisors for approval before final implementation.
SUBMITTED BY:
Elmer C. Hodge
County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Bob L. Johnson to authorize Johnson _ x
Denied () the expenditure of funds to move forward Harrison _ x _
Received () with development of an early retirement McNamara- x _
Referred () plan that will be brought back to the Board Minnix _ x _
To () Nickens _ x _
cc: File
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
Joe Sgroi, Director, Human Resources
M:\FINANCE\COMMON\BOARD\5-11-99e.wpd
r
Guidelines for the Establishment ~~~D
of the New Early Retirement Program
The allocation to the Schools will be based on the same formula as always and will not be
increased based upon increased demands of early retirement programs.
2. The Schools are responsible for procuring, selecting, implementing, and monitoring the
new early retirement program. This includes the formation of an Early Retirement Board
that will monitor the program and the trust.
3. The Schools will provide an analysis of the early retirement plan on an annual basis for
inclusion in the County's Comprehensive Annual Report.
4. The Schools are responsible for procuring an actuarial report on the Trust at least every
two years.
5. The Trust will be maintained at such a level that the ratio of plan assets to annual benefit
payments is 200% to 300%.
6. All savings between the existing plan and the new plan will be reinvested into the trust
until the ratio of plan assets to annual benefit payments has reached 300%.
7. The Schools will provide the appropriate budget entries to transfer the "savings" from the
school operating budget to the Trust Fund.
M:\FINANCE\COMMOMSCHOOL\RETIREME. W PD
Y
1 '
4-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 11, 1999
RESOLUTION 051199-7 AUTHORIZATION TO PICK UP THE
EMPLOYEE'S CONTRIBUTION TO VRS FOR PAST SERVICE CREDIT
UNDER SECTION 414(H) OF THE INTERNAL REVENUE CODE
WHEREAS, the County of Roanoke, Virginia desires to provide its employees with
tax deferral pursuant to Section 414(h) of the Internal Revenue Code with respect to their
member contributions to the Virginia Retirement System, the State Police Officers
Retirement System and the Judicial Retirement System (collectively referred to as VRS)
for the permissible purchase of past service credit by picking up member contributions to
the VRS: and
WHEREAS, the pick up is authorized under Virginia Code Sections 51.1-142.1 and
51.1-143.C.;
WHEREAS, the VRS keeps track of such picked up member contributions, and is
prepared to treat such contributions as employee contributions for all purposes of VRS;
NOW, THEREFORE, IT IS HEREBY RESOLVED that effective the first pay day on
or after the later of May 11, 1999 or the date the member executes a binding and
irrevocable salary reduction election relating to the past service permitted to be purchased,
the County of Roanoke shall pick up all or a portion of the member contributions of its
employees to VRS based on the terms of the salary reduction election, and such
contributions shall be treated as employer contributions in determining tax treatment under
the Internal Revenue Code of the United States; and it is further
RESOLVED, the binding salary reduction election to be executed by the member
shall include the following: (1) the beginning and ending date of the election, (2) the
amount of the salary reduction on a pay period by pay period basis, (3) the total amount
of contribution expected to be involved, (4) a statement that the member may not receive
the contributed amounts instead of having them paid by the County of Roanoke to the
VRS, and (5) an agreement that the member will not purchase the service credit through
a lump sum payment during the period in which the salary reduction election is in effect,
and it is further
RESOLVED, the member may revoke the salary reduction election only in the event
of an unforeseeable emergency as that phrase is used and defined in the IRC Section 457
and Treasury Regulation Section 1.457-2(h)(4) and if such a revocation is made, the
member may not make a new salary reduction election during his period of employment
and it is further
RESOLVED that such contributions, although designated as member contributions,
are o be made by the County of Roanoke in lieu of member contributions; and it is further
RESOLVED that pick up member contributions shall be paid for the same source
of funds as used in paying the wages to affected employees; and it is further
RESOLVED that member contributions made by the County of Roanoke under the
pick up arrangement shall be treated for all purposes other than income taxation, including
but not limited to VRS benefits, in the same manner and to the same extent as member
contributions made prior to the pick up arrangement; and it is further
2
v
RESOLVED that nothing herein shall be construed so as to permit or extend an
option to VRS members to receive the pick up contributions made by the County of
Roanoke directly instead of having them paid to VRS; and it is further
RESOLVED that notwithstanding any contractual or other provisions, the wages of
each member of VRS who is an employee of the County of Roanoke shall be reduced by
the amount of member contributions picked up by the County of Roanoke on behalf of such
employee pursuant to the foregoing resolutions.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Johnson
NAYS: None
ABSTAIN: Supervisor Nickens
A COPY TESTE:
~•
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Diane D. Hyatt, Director, Finance
Joe Sgroi, Director, Human Resources
3
.,
ACTION NO
ITEM NUMBER ~_
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1999
AGENDA ITEM: Request to Authorize Plan to Offer Purchase of Prior VRS Service Credit on a
Tax Deferred Basis
('OUNTY ADMINISTRATOR'S COMMENTS: /~~,~ryww~'~
SUMMARY OF INFORMATION: The Virginia Retirement System (VRS) recently applied for and
received a private letter ruling from the IRS that makes it possible for employers who pay their members
contributions to VRS to begin offering their employees tax deferred purchases, of prior service credit with
pay periods beginning May 1, 1999 providing certain conditions are met. HB133 which was enacted in
the 1998 session of the General Assembly allows members to purchase prior service credits on a tax
deferred basis.
Any VRS member who left a VRS covered position and lost service credit because he or she took a
refund of retirement account contributions and interest may restore that service by buying it back through
a lump sum payment or through payroll deduction. Certain other types of service such as service in a
retirement system of another state, military service and service lost due to certain types of leave can also
be purchased.
The County of Roanoke is currently paying member contributions to VRS. In order to offer the option of
tax deferred purchase of prior service credit, the Board of Supervisors must elect to pick up the members
contribution to VRS based on the terms of the salary deduction election under Section 414(IT)(2) of the
Internal Revenue Code. To do this the Board of Supervisors must adopt the attached resolution.
VRS has provided the attached Question and Answer Supplement to address questions about the tax
deferred purchase of service credit.
FISCAL IlVII'ACT: This salary reduction agreement (which is similar to the one the County has in place
for the existing deferred compensation plan) does not have any fiscal impact upon the County. It does
offer a tax benefit to the employees who are purchasing prior service credit through payroll deduction.
These employees will be able to save Federal and State taxes that were charged on the payroll deduction.
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STAFF RECOMMENDATION: Staffrecommends approving the attached resolution which will allow
County employees to purchase prior service credit on a tax deferred basis.
SUBMITTED BY:
(~.GCtlna.r ~,
Diane D. Hyatt
Director of Finance
APPROVED:
Elmer C. Hodge
County Administrator
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ()
Motion by
No Yes Abs
McManara
Harrison
Johnson
Minnix
Nickens
(5/4/99M:\FINANCE\COMMON\BOARD\.5-11-99A.WPD 8/1/97
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ~~
ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER ON
TUESDAY, MAY 11, 1999
AUTHORIZATION TO PICKUP THE EMPLOYEE'S CONTRIBUTION TO VRS FOR
PAST SERVICE CREDIT UNDER SECTION 414(H) OF THE INTERNAL REVENUE CODE
WHEREAS, the County of Roanoke, Virginia desires to provide its employees with tax deferral
pursuant to Section 414(h) of the Internal Revenue Code with respect to their member contributions to
the Virginia Retirement System, the State Police Officers Retirement System and the Judicial Retirement
System (collectively referred to as VRS) for the permissible purchase of past service credit by picking up
member contributions to the VRS: and
WHEREAS, the pick up is authorized under Virginia Code Sections 51.1-142.I and 51.1-143.C.;
WI-~REAS, the VRS keeps track of such picked up member contributions, and is prepared to treat
such contributions as employee contributions for all purposes of VRS;
NOW, THEREFORE, IT IS HEREBY RESOLVED that effective the first pay day on or after the
later of May 11, 1999 or the date the member executes a binding and irrevocable salary reduction election
relating to the past service permitted to be purchased, the County of Roanoke shall pick up all or a
portion of the member contributions of its employees to VRS based on the terms of the salary reduction
election, and such contributions shall be treated as employer contributions in determining tax treatment
under the Internal Revenue Code of the United States; and it is further
RESOLVED, the binding salary reduction election to be executed by the member shall include the
following: (1) the beginning and ending date of the election, (2) the amount of the salary reduction on a
pay period by pay period basis, (3) the total amount of contribution expected to be involved, (4) a
statement that the member may not receive the contributed amounts instead of having them paid by the
County of Roanoke to the VRS, and (5) an agreement that the member will not purchase the service
credit through a lump sum payment during the period in which the salary reduction election is in effect,
and it is further
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RESOLVED, the member may revoke the salary reduction election only in the event of an
unforeseeable emergency as that phrase is used and defined in the IRC Section 457 and Treasury
Regulation Section 1.457-2(h)(4) and if such a revocation is made, the member may not make a new
salary reduction election during his period of employment and it is further
RESOLVED that such contributions, although designated as member contributions, are to be made
by the County of Roanoke in lieu of member contributions; and it is further
RESOLVED that pick up member contributions shall be paid for the same source of funds as used in
paying the wages to affected employees; and it is further
RESOLVED that member contributions made by the County of Roanoke under the pick up
arrangement shall be treated for all purposes other than income taxation, including but not limited to VRS
benefits, in the same manner and to the same extent as member contributions made prior to the pick up
arrangement; and it is further
RESOLVED that nothing herein shall be construed so as to permit or extend an option to VRS
members to receive the pick up contributions made by the County of Roanoke directly instead of having
them paid to VRS; and it is further
RESOLVED that notwithstanding any contractual or other provisions, the wages of each member of
VRS who is an employee of the County of Roanoke shall be reduced by the amount of member
contributions picked up by the County of Roanoke on behalf of such employee pursuant to the foregoing
resolutions.
(5/4/99M:\FINANCE\COMMON\BOARD\5-11-99A.WPD 8/1/97
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4/ 12/99
Q&As: .Tax-Deferred Purchase of Prior Service Credit
The Virginia Retirement System (VRS) applied for and received a private letter ruling
from the Internal Revenue Service (IRS) allowing members of VRS to purchase prior
service credit on atax-deferred basis through payroll deduction, provided their
employers have adopted the required resolution permitting it. Following are answers to
questions employers and employees may have about the new purchase option.
Purchase of Service
Q. Why would a member want to purchase service credit?
A. Purchasing prior service credit can increase the amount of a member's VRS retirement
benefit because the amount of the benefit is determined by the member's average final
compensation, age and the amount of service credit he or she has at retirement.
Q. Who's eligible to purchase service credit?
A. Any VRS member who ever left aVRS-covered position and lost service credit
because he or she took a refund of retirement account contributions and interest may
restore that service by buying it back through a lump sum payment or through payroll
deduction. Certain other types of service, such as service in a retirement system of
another state, military service and service lost due to certain types of leave can also be
purchased.
Q. How much does it cost to purchase service credit?
A. Depending on the type of service the member is purchasing and the number of yeazs of
service credit eazned, the purchase rate is 5 percent or 15 percent of the member's salary
at the time of purchase (or average of his or her income over any three consecutive yeazs
if higher than the current salary). Only purchases based on 5 percent of current salary are
eligible for purchase through payroll deduction.
Q. How does a member pay for the service?
A. Until now, purchases of prior service credit could be made on an after-tax basis, either
through monthly payroll deductions or in a lump-sum payment.
Tax-Deferred Purchase of Service
Q. How does the IRS private letter ruling change this?
~~
A. The IRS private letter ruling gives VRS members who purchase prior service credit at
5 percent of current salary the option to purchase the service on atax-deferred basis,
provided the employer has adopted the required resolution to provide this option. The
purchase must be made through payroll deductions and the member must sign an
irrevocable salary reduction payroll agreement spelling out the terms of the purchase
before deferrals can begin.
Q. What types of prior service credit can be purchased on atax-deferred basis?
A. Any type of prior service credit that can be purchased at the rate of 5 percent of current
income can be purchased on atax-deferred basis. That includes the following types of
service:
• Service credit lost because a member left aVRS-covered position and took a refund
• Up to four yeazs of credit while a member was on personal sick leave after January 1,
1964
• Up to three months of service for periods of maternity leave taken after January 1,
1964
• Up to four years of credit for periods of time while a member was on educational
leave or leave for temporary employment with the General Assembly
• Service for time a member worked as an instructional aide in a public school system
in Virginia before July 1, 1974
• Time when a member was employed by a political subdivision if he or she rejected
membership when the subdivision first become covered
• Service lost because a member was hired after age 60 and excluded from membership
because of age
• Service lost because a member left with fewer than five yeazs of service and was
required to take a refund (members terminating employment between July 1, 1986 an
June 30, 1988)
• For a member with at least 25 yeazs of service, up to four years of active duty military
service, service with a public retirement system of Virginia or another state, or
civilian service of the United States.
Q. Can service purchased at 15 percent of creditable compensation or average final
compensation be purchased on atax-deferred basis?
A. No. The only service that can be purchased on atax-deferred basis is service that can
be purchased at 5 percent of current salary.
Q. What is the advantage to the member to purchase prior service credit on atax-deferred
basis?
A. Purchasing prior service credit on atax-deferred basis reduces the amount of the
member's gross income that is subject to taxes. Because the amount the member has
deducted to purchase service is treated as an employer contribution for purposes of
2
~~
determining federal and state income tax treatment, it is subtracted from the gross income
before taxes are paid. This allows the member to achieve current-year tax savings while
building up the amount of service credit he or she has towards retirement.
The following example shows the effect of purchasing service credit on atax-deferred
basis compared to purchasing it on an after-tax basis:
After-Tax ~ Tax-Deferred
Purchase of Service Purchase of Service
$2,000 Gross Salary $2,000
- Service Purchase Deduction 100
-~-,~..
153 FICA Tax 153
270 Federal Income Tax 252
S3 State Income Tax '77
100 Service Purchase Deduction
~~ ~ ,_
3
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This example uses the 1999 FICA, Federal and State Tax withholding rates for a single
person who claims zero withholding allowance.
Employer Action Needed to Permit Tax-Deferred Purchase
Q. How can an employer provide this tax-deferred purchase of prior service option to
employees?
A. Only employers that pay the member's 5 percent mandatory contribution to the VRS
may participate in the tax-deferred purchase program. If an employer is not currently
paying the member's 5 percent mandatory contribution to the VRS, the governing body
must elect to do so by:
• adopting a resolution of "Authorization to Pick Up the Employee's Contribution to
VRS Under Section 414(h) of the Internal Revenue Code" (This pick up will apply to
all mandatory contributions for all members.); and by
• adopting a resolution of "Authorization to Pick Up the Employee's Contribution to
VRS for Past Service Credit." This pick up of past service credit is in the form of a
salary reduction arrangement.
If the employer is already paying the member's 5 percent mandatory contribution, then
the employee must submit the adopted resolution of "Authorization to Pick Up the
Employee's Contribution to VRS for Past Service Credit."
Q. What happens to member contributions paid by the employer for prior service credit
under a salary reduction arrangement?
A. Member contributions paid by the employer under a salary reduction arrangement are
treated as employer contributions and are credited to the member's contribution account
on atax-deferred basis.
Q. Once in the program, can an employer later opt out of it?
A. No. The resolution is irrevocable.
Member Action Needed to Permit Taz-Deferred Purchase
Q. What does the member do to elect this option?
A. After the employer has authorized the tax-deferred purchase, the member must sign
and submit a binding and irrevocable salary reduction election that includes the
following:
• number of months eligible for purchase
• the start date and anticipated ending date of the election
• a statement that the member may not receive the contributed amounts instead of
having them paid by the employer to VRS
• an agreement that the member will not purchase the service credit through alump-
sum payment during the period in which the salary reduction election is in effect.
Q. When is the agreement effective?
A. The agreement is effective on the first day of the first payroll period beginning on or
after the later of:
• the date the employer resolution is signed, or
• the date the member signs the Salary Reduction Election form
Q. Can a member buy back only a portion of the prior service credit that he or she is
eligible to purchase?
A. Yes. A member may sign a Salary Reduction Election form that includes part or all of
the prior service credit that he or she is eligible to purchase.
Q. Can a member elect to have both atax-deferred purchase and anon-tax-deferred
purchase through payroll deduction?
A. No. Only one payroll deduction at a time is allowed for the purchase of prior service
credit.
a
F-7
Terms of Agreement for Tag-Deferred Purchase
Q. Once a member has signed the "Salary Reduction Election" form, can he or she later
stop the withholding?
A. No. The member's election to purchase prior service credit on atax-deferred basis
through payroll deductions is irrevocable and may not be terminated except in the event
of an unforeseeable emergency as that phrase is used and defined in IRC Section 457 and
Treasury Regulation Section 1.457-2(h)(4). If a member must terminate the agreement
because of an unforeseeable emergency, he or she will not be able to purchase any service
remaining under the contract on atax-deferred basis. However, he or she may purchase
the service later on an after-tax basis.
Q. What is considered an "unforeseeable emergency" that would allow a member to stop
purchasing prior service credit?
A. An "unforeseeable emergency" is a severe financial hardship resulting from a sudden
and unexpected illness, accident or loss of property due to casualty, or any other similar
extraordinary and unforeseeable circumstance arising as a result of events beyond the
control of the member. Unforeseeable emergencies do not include the need to send a child
to college or the desire to purchase a home.
Q. Who is responsible for making the determination that an unforeseeable emergency
exists?
A. The employer determines that the criteria for an unforeseeable emergency exists and
apprises VRS of its determination.
Q. What happens if a member goes on long-term disability under the Virginia Sickness &
Disability Program (VSDP)? Can the member continue to purchase prior service credit on
atax-deferred basis?
A. Payroll deductions cannot be made while a member is receiving long-term disability
payments under the VSDP; however deductions would resume when the member returns
to active employment. Payroll deductions will continue at 5 percent of full creditable
compensation while a member is on short-term disability under VSDP.
Q. What if a member goes on leave without pay? Does this terminate the contract?
A. No. Payroll deductions cannot be made while a member is on leave without pay;
however, deductions would resume when the member returns to active employment.
Q. What if a member's pay is docked?
~-~
A. The amount of deduction for purchase of prior service credit is always 5 percent of
creditable compensation, even if a member's pay is reduced due to docking.
Q. If a member transfers to another VRS employer, is the purchase agreement
terminated?
A. Yes. However, the member retains his or her eligibility as long as the new employer
has adopted the required resolution to provide for purchase of prior service credit on a
tax-deferred basis. The transferring member will need to complete and submit a new
Salary Reduction Election form to the new employer within 30 days of leaving his or her
prior employer in order to purchase the remaining service. If the employer does not offer
purchase of service on atax-deferred basis, the member can always purchase the service
on an after-tax basis.
Q. What if a member terminates his or her job while purchasing service credit.on a tax-
deferred basis?
A. Upon termination of employment, the agreement is terminated and the member cannot
complete the purchase on atax-deferred basis. However, if the member returns to active
service, the purchase can be completed on an after-tax basis.
Q. If an employee terminates employment, can the amount of deductions be increased so
that he or she can pay off the purchase by the last pay period?
A. No. Once the election is made to purchase prior service credit using the tax-deferred
method, the amount that is withheld is always 5 percent of creditable compensation.
Q. What if the member dies while purchasing prior service credit on atax-deferred basis?
A. The member's payments for the purchase of prior service credit would stop and
service purchased by contributions made up to the date of death would be credited to the
member's account.
Effect of Taz-Deferred Purchase on Other Benefits
Q. Will purchasing prior service credit on atax-deferred basis affect a member's
creditable compensation for VRS retirement and group life insurance.
A. No. It will not reduce a member's creditable compensation for retirement or group life
insurance purposes.
Q. Are there other potential tax implications to the employee?
A. Various sections of the Internal Revenue Code place limits on the amount of
contributions an employee may make to a deferred compensation plan under IRC Section
~-7
457, atax-sheltered ortax-deferred annuity plan under IRC Section 403(b), or other tax-
sheltered plan. Since these limitations are based on gross income, and purchasing prior
service on atax-deferred basis reduces gross income, the maximum amount an employee
could contribute to any tax-sheltered plan could be reduced.
Other Considerations for the Employer
Q. Will electing to provide tax-deferred purchase of prior service credit increase my
employer contribution rate?
A. No. The actuarial liability would be the same as a purchase of prior service credit on
an after-tax basis.
Q. What payroll system changes will be necessary for my agency to participate?
A. None, if the payroll system accommodates salary reductions for tax-deferred purposes.
The employer reports the payroll deduction for the purchase of prior service credit just as
you now do. A copy of your employee's Salary Reduction Election agreement and
Payment Option Agreement (VRS-26c) must be submitted to VRS with your monthly
payroll report.
Q. Will VRS subsidize the costs required for changing my payroll system?
A. No. If your payroll system accommodates salary reductions for tax-deferred purposes,
changes to your payroll system should not be necessary.
Q. If my agency elects to provide this tax-deferred option, will it automatically change all
purchases that are currently designated "member-paid after-tax" to "tax-deferred" buy
backs?
A. No. Members who are already purchasing prior service credit on an after-tax basis
must sign the irrevocable Salary Reduction Election agreement in order to change from
"member-paid after-tax" to "tax-deferred" status.
1
ACTION NO.
ITEM NO. ~~ ~.~'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: May 11, 1999
AGENDA ITEM: Request to Adopt a Resolution on the Application
to the Virginia State Corporation Commission by
the Virginia Gas Pipeline Company to construct,
own and operate a natural gas pipeline through
Roanoke County Virginia
COUNTY ADMINISTRATO/R'S COMMENTS'I:-
0~`t,,
BACKGROUND'
In May of 1998 Virginia Gas Corporation anticipated filing
an application with the State Corporation Commission (SCC)
requesting approval for the construction of a new gas
transmission pipeline through Roanoke County. The Roanoke County
segment was part of a much larger project that would eventually
extend the new gas transmission line from Saltville, Virginia to
Chesapeake. The new line would provide an additional natural gas
capacity to the Roanoke Valley and beyond. It was anticipated
that Roanoke Gas Company would be a purchaser of some of this
additional supply. As part of their submittal to the SCC,
Virginia Gas requested a resolution of support from the Board of
Supervisors.
The general route of the proposed gas line paralleled an
existing gas transmission line owned by the East Tennessee
Natural Gas Company. The new line would enter the western
portion of the County near Cove Hollow Road, proceed to the
southeast around the Spring Hollow basin, intersect Cotton Hill
Road in the area of the Blue Ridge Parkway, and thereafter
generally parallel the Parkway to the Clearbrook Area of the
county. In Clearbrook, the proposed line would branch off in too
directions, proceeding south to Rocky Mount, and east towards
Bedford County.
2
The Board asked that the staff evaluate the 1998 proposal. Staff
determined that the proposed route had the potential to interfere
with the proposed Spring Hollow Master Plan, traversed the
Merriman soccer complex, and cut through the fill area of the
closed Rutrough Road landfill. In addition, the proposed route
cut through the Blue Ridge Parkway spur to the Explore Park, a
segment of the Parkway that Virginia Gas did not know to exist.
The proposal to align the new pipeline in an easement parallel to
an existing line would have resulted in significant vegetation
removal along prominent ridgetops and viewsheds in the county and
would have had a detrimental visual impact on these resources.
The Board also asked the staff to notify all of the Roanoke
County property owners who would be directly affected by this new
line. Over 1000 properties would have been affected. While the
staff was compiling this list, Virginia Gas Company notified the
County that they were not going to proceed with the SCC submittal
at that time. With the withdrawal of the Virginia Gas request ,
staff stopped all work on this project.
On May 3, 1999 Roanoke County was notified by the Department
of Environmental Quality (DEQ) that Virginia Gas Company had
submitted the pipeline proposal to the SCC in March. DEQ has
been asked by the SCC to coordinate environmental and public
comments. Comments are due to DEQ by May 19, 1999.
Staff contacted the Virginia Gas Company on May 3rd and
requested any updated information on the route of the proposed
line. Information has not been received to date. A small scale
map that accompanied the DEQ referral (attached) appears to show
an identical route location in western Roanoke County extending
to Clearbrook. However from Clearbrook east, the route has been
revised to a northeast direction and now resides primarily in
Roanoke City in the Riverland Road area, thus avoiding the
Explore Parkway spur, and the Rutrough Road landfill.
Staff was also advised by Virginia Gas that a resolution of
support from Roanoke county was not requested this year because
the company did not believe such a resolution from the county
would be forthcoming.
Virginia Gas no longer is requesting a resolution
from Roanoke County. The Department of Environmental Quality has
requested comments on this proposal by May 19th. A Board of
Supervisor's resolution would be an appropriate means to transmit
official comments to DEQ
3
Staff recommends that the Board consider the following
options:
1. That the Board adopt the attached resolution and authorize
staff to transmit the resolution to DEQ prior to May 19,
1999
2. That the Board not adopt the attached resolution, but
authorize the staff to transmit a letter containing these
issues and concerns to the DEQ and SCC by May 19, 1999.
Staff recommends alternative #1
Respectfully Submitted,
~//n°
Terranc~ Harlington, AICP
Departm t of Community Development
Approved,
Elmer C. Hodge
County Administrator
Action
Approved ( )
Denied ( )
Received ( )
Referred
to
Motion by
Vote
No Yes Abs
Harrison
Johnson
McNamara
Minnix
Nickens
L:. -°
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 11, 1999
A RESOLUTION OF NON-OPPOSITION TO VIRGINIA GAS COMPANY'S PROPOSED
NATURAL GAS TRANSMISSION LINE THROUGH ROANORE COUNTY
WHEREAS, Virginia Gas Company is developing an intrastate
natural gas distribution line between Saltville Virginia and
Chesapeake, Virginia; and
WHEREAS, a portion of this line is proposed to be located
within Roanoke County; and
WHEREAS, representatives of Virginia Gas Company met with
Roanoke County staff in May of 1998 and shared information on the
conceptual location of the proposed corridor for the new gas
distribution line; and
WHEREAS, Virginia Gas Company has indicated their intent to
parallel, to the extent possible, an existing natural gas line
that currently lies within Roanoke County; and
WHEREAS, Virginia Gas Company has received the approval of
the State Corporation Commission for those portions of the line
that lie between Saltville and Radford, Virginia and has requested
SCC approval for those portions of the line that lie within and to
the east of Roanoke County; and
WHEREAS, the Department of Environmental Quality has
requested Roanoke County's comments on the Virginia Gas proposal;
and
WHEREAS, the construction of this line will help to insure
the future availability of natural gas to the residents and
businesses of Roanoke County; and
WHEREAS, detailed information is not available on the
proposed line route, or the impact of the line on specific public
and private properties, or its overall impact on the mountainous
viewsheds important to Roanoke County and its citizens.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF ROANORE COUNTY, VIRGINIA as follows:
1. The Board hereby expresses its non-opposition to Virginia
Gas Company's proposed natural gas transmission line within Roanoke
County and that said non-opposition is conditioned on the
following:
A. Virginia Gas Company choose a corridor with an understanding
and respect for the unique mountainous environment in Roanoke
County. We request that Virginia Gas locate and construct the
line with a heightened awareness of the importance of the mountain
1
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viewsheds and the important role that these natural areas have
played in the cultural history of Roanoke County and Southwest
Virginia.
B. Virginia Gas Company parallel the existing natural gas
transmission line to the extent possible, and where feasible, co-
locate both gas lines within a wider easement. The objective of
sharing space within a wider easement is to reduce vegetation
removal to the minimum width possible, particularly on mountain
sides and ridgetops.
C. Virginia Gas Company follow the proposed southern alternative
route in the area of the Spring Hollow Reservoir. Any proposed
line within the Spring Hollow watershed or the contiguous Camp
Roanoke property, must protect water quality and be coordinated
with the proposed and adopted Spring Hollow Park Master Plan.
Roanoke County has a strong interest in ensuring that the
construction of the proposed line does not interfere with any
existing or proposed County facility or amenity within the County's
Spring Hollow area land holdings; and
D. Line construction and staging within any County park facility
will not interfere with any scheduled community or seasonal
programming and that all construction areas are fully restored in
time to allow the continuous operation of all County programs; and
E. Virginia Gas Company work cooperatively with Roanoke County to
explore all opportunities to co-locate water and sewer lines within
the new gas easements to be acquired by the Company; and
F. Virginia Gas Company work cooperatively with the National Park
Service, to insure that the proposed line is constructed in a
location that respects and enhances the Blue Ridge Parkway.
On motion of Supervisor to adopt the resolution, and carried by the
following recorded vote:
AYES:
NAYS:
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
2
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Assistant Administrator County Administrator
----------------------------------------- ---------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Fenton F Harrison to approve Johnson _ x _
Denied () Harrison _ x
Received () McNamara- x
Referred () Minnix _ x _
To () Nickens _ x
cc: File
John M. Chambliss, Jr., Assistant Administrator
ACTION NO.
ITEM NUMBER r `'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1999
AGENDA ITEM: First Reading of the Fiscal Year 1999-00 Budget Appropriation Ordinance.
COUNTY ADMINISTRATOR'S COMMENTS: ~,~.jy.,~,~
SUMMARY OF INFORMATION: The 1999-00 fiscal year budget was presented to the Board
of Supervisors on April 27, 1999. A budget public hearing was held on April 27, 1999 to receive
written and oral comment from the public concerning the proposed budget and FY2000-2004
Capital Improvements Program. Attached for your approval is the 1999-00 fiscal year Budget
Appropriation Ordinance.
This year's presentation of the Appropriation Ordinance again includes Projected Fund Balance
amounts. This presentation discloses all significant financial resources available to fund County
operations for FY99-00. The total County budget is $256,388,296. This includes all interfund
and intrafund transfers. The budget net of transfers is $186,287,994.
STAFF RECOMMENDATION: The format of the Appropriation Ordinance conforms with the
reporting basis used at year-end in the Comprehensive Annual Financial Report. This
presentation allows the same level of budget comparison as is required by Generally Accepted
Accounting Principles for financial reporting purposes. This format will also consistently apply
the appropriation on a fund basis for County Funds as has been used to appropriate School
Funds in the past.
Staff recommends approval of the first reading of the 1999-00 fiscal year Budget Appropriation
Ordinance. Staff also recommends approval of the attached Classification Plan for fiscal year
1999-00. The second reading is scheduled for May 27, 1999.
Respectfully submitted,
~~~~
W. Brent Robert on
Budget Manager
Appr ed by,
Elmer C. Hodge
County Administrator
~~
Approved
Denied
Received
Referred
To
ACTION
() Motion by:
O
(1
VOTE
No Yes Abs
Harrison _ _ _
Johnson _ _ _
McNamara _ _ _
Minnix _ _ _
Nickens
~1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 11, 1999
ORDINANCE APPROPRIATING FUNDS FOR THE
1999-00 FISCAL YEAR BUDGET FOR
ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, a public hearing was
held on April 27,1999 concerning the adoption of the annual budget for Roanoke County
for fiscal year 1999-00; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said
budget on May 11, 1999, pursuant to the provisions of Section 13.02 of the Roanoke
County Charter and Chapter 4 of Title 15.1 of the 1950 Code of Virginia, as amended; and
WHEREAS, the first reading of this appropriation ordinance was held on May 11,
1999, and the second reading of this ordinance was held on May 27, 1999, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds for
the period beginning July 1, 1999, and ending June 30, 2000, for the functions and
purposes indicated:
Ff
County of Roanoke
Adopted FY 1999-2000 Budget
May 11, 1999
Revenues:
General Fund:
General Government $ 106,590,750
Youth Haven II 447,468
Comprehensive Services 1,797,917
E-911 Maintenance 725,000
Law Library 38,095
Recreation Fee Class 848,102
Internal Services 2,047,001
Garage II 1,215,658
Total General Fund $ 113,709,991
Debt Service Fund $ 10,753,444
Capital Projects Fund $ 2,546,925
Internal Service Fund -Risk Management $ 893,911
Water Fund $ 12,767,506
Beginning Balance 4,324,914
17,092,420
Sewer Fund $ 5,953,942
Beginning Balance 7,536,832
13,490,774
School Funds:
Operating
Cafeteria
Grant
Textbook
Total School Fund
Total All Funds
$ 91,081,332
3,495,000
2,466,147
858,352
$ 97,900,831
$ 256,388,296
05/06/99 11:30 AM m:\finance\budget\book-wk\APPROPOO.WK4
~~
County of Roanoke
Adopted FY 1999-2000 Budget
May 11, 1999
Expenditures:
General Government:
General Administration
Board of Supervisors
County Administrator
Community Relations
Asst. Co. Administrators
Human Resources
County Attorney
Economic Development
Total General Administration
Constitutional Officers
Treasurer
Commonwealth Attorney
Victim/Witness
Commissioner of the Revenue
Clerk of the Circuit Court
Sheriffs Office
Care & Confinement of Prisoners
Total Constitutional Officers
Judicial Administration
Circuit Court
General District Court
Magistrate
J & DR Court
Court Service Unit
Total Judicial Administration
Management Services
County Assessor
Financial Planning
Public Transportation
Management and Budget
Procurement Services
Total Management Services
$ 241,006
201,023
171,207
256,865
409,635
3 54,623
816,080
$ 2,450,439
$ 603,945
554,708
30,665
625,120
762,175
1,240,636
3,127,288
$ 6,944,537
$ 133,068
40,478
1,655
10,429
332,385
$ 518,015
$ 733,613
757,423
105,200
132,689
316.870
$ 2,045,795
05/06/99 11:30 AM m:\finance\budget\book-wk\APPROPOO.WK4
~f
County of Roanoke
Adopted FY 1999-2000 Budget
May 11, 1999
Public Safety
Police $ 6,336,871
Fire and Rescue 4,677,314
Total Public Safety $ 11,014,185
Community Services
General Services $ 383,084
Solid Waste 3,371,442
Community Development 2,922,476
Development Services 84,266
Building Maintenance 1,356,506
Total Community Services $ 8,117,774
Human Services
Grounds Maintenance
Parks and Recreation
Public Health
Social Services Administration
Contributions-Human Service, Cultural, Tourism
Library
VPI Extension
Elections
Total Human Services
Non-Departmental
Employee Benefits
Miscellaneous
Internal Service Charges
Total Non-Departmental
$ 1,418,294
1,449,413
435,563
4,069,643
397,403
1,875,938
83,490
200,671
$ 9,930,415
$ 1,760,782
620,000
1,731,366
$ 4,112,148
n5/(lE/99 1 1 •3n AM m•\finance\hnti¢et\hnnk-wk\APPRnPn(1 WK4
F~~
County of Roanoke
Adopted FY 1999-2000 Budget
May 11, 1999
Transfers to Other Funds
Transfer to Debt -General & Schools
Transfer to Capital
Transfer to Schools
Transfer to Schools -Dental Insurance
Transfer to Internal Services
Transfer to Comprehensive Services
Transfer to Youth Haven II
Transfer to County Garage
Total Transfers to Other Funds
Unappropriated Balance
Board Contingency
Total General Government
Youth Haven II
Comprehensive Services
E-911 Maintenance
Law Library
Recreation Fee Class
Internal Services
Management Information Systems
Communications
Total Internal Services
County Garage
Total General Fund
$ 7,830,083
2,546,925
47,626,13 8
315,727
893,911
879,000
50,000
1,215,658
$ 61,357,442
100,000
$ 106,590,750
$ 447,468
$ 1,797,917
$ 725,000
$ 38,095
$ 848,102
$ 1,482,344
564,657
$ 2,047,001
$ 1,215,658
$ 113,709,991
05/06/99 11:30 AM m:\finance\budget\book-wk\APPROPOO.WK4
. FI
County of Roanoke
Adopted FY 1999-2000 Budget
May 11, 1999
Debt Service Fund $ 10,753,444
Capital Projects Fund $ 2,546,925
Internal Services Fund -Risk Management $ 893,911
Water Fund $ 13,411,638
Unappropriated Balance 3,680,782
17,092,420
Sewer Fund $ 5,816,299
Unappropriated Balance 7,674,475
13,490,774
School Funds
Operating $ 91,081,332
Cafeteria 3,495,000
Grant 2,466,147
Text Book 858,352
Total School Funds $ 97,900,831
Total All Funds
$ 256,388,296
In addition to the above revenues and expenditures, the following beginning balance will be
appropriated to the Unappropriated Balance of the respective fund:
General Fund $ 6,700,000
05/06/99 11.:30 AM m:\finance\budget\book-wk\APPROPOO.WK4
". '. ~ ` !
2. That the County Administrator may authorize or delegate the authorization of the
transfer of any unencumbered balance or portion thereof from one department to another
within a fund.
3. That all funded outstanding encumbrances, both operating and capital, at June
30, 1999, are reappropriated to the 1999-00 fiscal year to the same department and
account for which they are encumbered in the previous year.
4. That appropriations designated for capital projects will not lapse at the end of
the fiscal year but shall remain appropriated until the completion of the project or until the
Board of Supervisors, by appropriate action, changes or eliminates the appropriation.
Upon completion of a capital project, staff is authorized to close out the project and
transfer to the funding source any remaining balances. This section applies to
appropriations for Capital Projects at June 30, 1999, and appropriations in the 1999-00
budget.
5. That all school fund appropriations remaining at the end of the 1998-99 fiscal
year not lapse but shall be appropriated to the School Capital Improvements Fund in
fiscal year 1999-00.
6. That all General Fund appropriations remaining unexpended at the end of the 1998-
99 fiscal year not lapse but shall be reappropriated as follows:
a) 40% of these unexpended appropriations shall be transferred to the unappropriated
Capital Fund Balance;
b) 60% of these unexpended appropriations shall be re-appropriated to the same
department for expenditure in fiscal year 1999-00 as provided by Resolution 042396-5.
0~ ROANp,I.~ gg
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1838
DEPARTMENT OF HUMAN RESOURCES
JOSEPH J. SGROI
DIRECTOR
MEMORANDUM
TO: Board of Supervisors
FROM: Joe Sgroi
Director o uman esources
DATE: May 6, 1999
SUBJECT: FY 99-00 Classification Plan
Enclosed is the Classification Plan showing approved County positions for
the 1999-00 fiscal year. The plan and the County's full-time position
numbers reflect an increase of two full-time Fire Fighters. In addition, four
more Fire Fighter positions will be added to the Fire and Rescue Department
over the next eighteen months, through attrition in other County
Departments.
Part III of the Classification Plan shows grant-funded positions. Last year's
plan included positions in the Commonwealth's Attorney's Office, the
Sheriff s Office and Social Services which were all due to expire on June 30,
1999. These positions are paid through State funding sources and these
offices are waiting for information to be provided from the State on the
extension of these positions. If these offices receive an extension on funding
for these positions, we will update the plan.
P.O. BOX 29800 • ROANOKE, VIRGINIA 24018-0798 • (540) 772-2018 • FAX (540) 776.7130
® RecyGed Paper
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ACTION N0.
ITEM N0. ~ .~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1999
AGENDA ITEM: ORDINANCE TO INCREASE THE SALARIES OF THE MEA~ERS OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO
SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION
14.1-46.01:1 OF THE CODE OF VIRGINIA
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
In June of 1998, the Board adopted an ordinance to increase its
salaries pursuant to the provisions of Section 14.1-46.01:1 of the 1950
Code of Virginia, as amended. This section of the State Code and Section
3.07 of the County Charter require that any increase in Supervisors'
salaries be accomplished by ordinance after public hearing between May
1 and June 30. Any increase is limited to an annual five (5%) percent
inflation factor.
SUMMARY OF INFORMATION:
The first reading of this proposed ordinance was held on May 11,
1999; the second reading and public hearing is scheduled for May 27,
1999.
The current salary for Board members is $11,817.56. There is an
additional annual compensation for the Chairman of the Board at $1,800
and for the Vice-Chairman at $1,200.
This ordinance increases salaries by 3.0%.
FISCAL IMPACTS:
A 3.0% increase would cost $1,772.65 ($354.53 each). The new
salary for each Board member would be $12,172.09.
U:\WPDOCS\AGENDA\GENERAL\SALARIES.ORD
F- a
pectfully submitted,
~~ ly`
Paul M. Mahoney
County Attorney
No Yes Abs
Approved ( ) Motion by Harrison _ _
Denied ( ) Johnson
Received ( ) McNamara _
Referred ( ) Minnix
to Nickens
U:\WPDOCS\AGENDA\GENERAL\SALARIES.ORD
F~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MAY 11, 1999
ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS
OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY
CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF
VIRGINIA
WHEREAS, Section 3.07 of the Charter of the County of Roanoke
provides for the compensation of members of the Board of Supervisors and
the procedure for increasing their salaries; and
WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as
amended, establishes the annual salaries of members of boards of
supervisors within certain population brackets; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has
heretofore established the annual salaries of Board members at $11,817.56
by Ordinance 062398-14 and further has established the additional annual
compensation for the chairman for the Board to be $1,800 and for the
vice-chairman of the Board to be $1,200; and
WHEREAS, this section provides that the maximum annual salaries
therein provided may be adjusted in any year by an inflation factor not
to exceed five (5s) percent; and
WHEREAS, the first reading on this ordinance was held on May 11,
1999; the second reading and public hearing was held on May 27, 1999.
NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors
of Roanoke County, Virginia, that the annual salaries of members of the
Board of Supervisors of Roanoke County, Virginia, are hereby increased
by an inflation factor of 3.0% pursuant to the provisions of Section
3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950
U:\WPDOCS\AGENDA\GENERAL\SALARIES.ORD
~a
Code of Virginia, as amended. The new annual salaries shall be
$12,172.09 for members of the Board. In addition, the chairman of the
Board will receive an additional annual sum of $1,800 and the vice-
chairman of the Board will receive an additional sum of $1,200.
This ordinance shall take effect on July 1, 1999.
U:\WPDOCS\AGENDA\GENERAL\SALARIES.ORD
Item No. /
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE,
SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY,
MEETING DATE: May 11, 1999
AGENDA ITEM: First reading of an ordinance authorizing acquisition of property on
Glenmary Drive from Martin Gale Gallimore and Gary Wayne
Gallimore (Tax Map No. 64.00-1-2) for an access road into the
Roanoke County Center for Research & Technology.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County hired Hayes, Seay, Mattern &Mattern (HSMM) to complete an engineering
concept plan on the 457 acres of the Center for Research & Technology. The engineers were asked
to define a detailed development plan for 77 acres entitled Phase I, Stage I. Based on assigned land
uses and traffic counts projected for Phase I, Stage I, HSMM has recommended that Glenmary Drive
be developed into atwo-lane, industrial access road. The road will be approximately seven tenths
of a mile long from Dow Hollow Road to the park entrance with a 2,600 foot spur extending into the
Phase I, Stage I development. Based on the above plan, HSMM has recommended the acquisition
of the Gallimore property in order to develop the best road design.
The Gallimore property consists of .75 acre, more or less, located on Glenmary Drive and it has been
appraised by Miller & Long for $3,000. Staff has negotiated with the property owners and has
entered into a contract to purchase the property for the sum of $5,500. The purchase of the property
is contingent upon the successful completion of a phase I environmental assessment, a survey, a title
search, and is subject to Board approval.
FISCAL IMPACT:
The property will be purchased with monies appropriated for this capital improvement project in the
FY98-99 budget process.
F3
ALTERNATIVES:
1. Authorize the acquisition of the .75 acre tract of land owned by the Gallimore family and
located on Glenmary Drive for $5,500 if all contract contingency items are successfully met.
2. Decline to approve the acquisition of the Gallimore property located on Glenmary Drive and
instruct HSMM to design a new road plan.
STAFF RECOMMENDATION:
The staff recommends authorization of the first reading of the ordinance to acquire the Gallimore
property (.75 acre) on Glenmary Drive if all the contract contingency items are met for the purpose
of building an industrial access road into the Center for Research & Technology.
Respectfully submitted:
~~,,~ j¢(,,,,.1 ~ ,
Timothy W. Gubala, Director
Department of Economic Development
Approved:
Elmer C. Hodge
County Administrator
ACTION
Approved ( )
Denied ( )
Received ( )
Referred to
Motion by:
No Yes Abs
Harrison
Johnson _
McNamara
Minnix
Nickens
Attachment
F-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, MAY 11, 1999
ORDINANCE AUTHORIZING ACQUISITION OF PROPERTY ON
GLENMARY DRIVE FROM MARTIN GALE GALLIMORE AND GARY
WAYNE GALLIMORE (TAX MAP NO. 64.00-1-2) FOR AN ACCESS ROAD
INTO THE ROANOKE COUNTY CENTER FOR RESEARCH & TECHNOLOGY
WHEREAS, in order to provide additional land for an industrial access road into the Roanoke
County Center for Research & Technology, the County requires a certain parcel of land, consisting
of .75 acre, more or less, located on Glenmary Drive in the Catawba Magisterial District of the
County of Roanoke, Virginia, owned by Martin Gale Gallimore and Gary Wayne Gallimore; and
WHEREAS, staff has negotiated the purchase of said property from the Gallimores for the
sum of $5,500.00, the estimated fair market value being $3,000.00 based upon an independent
M.A.I. appraisal; and
WHEREAS, the Gallimores and the County have entered into a contract of sale, subject to
approval by the Board of Supervisors; and,
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real
estate be accomplished by ordinance; the first reading of this ordinance was held on May 11, 1999;
and the second reading was held on May 27, 1999.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the County Administrator is hereby authorized to acquire from Martin Gale
Gallimore and Gary Wayne Gallimore, a .75-acre parcel of land, identified as Tax Map #64.00-1-2,
together with all rights incident thereto and appurtenances thereunto belonging, for an amount not
to exceed $5,500.00.
..~..... r-~
2. That the purchase price, and estimated closing costs of $1,300.00, shall be paid out
of the Glenn Mary Industrial Park account.
3. That the County Administrator, or an Assistant County Administrator, is authorized
to execute such documents and take such actions on behalf of the Board of Supervisors in this matter
as are necessary to accomplish the acquisition of this property, all of which shall be approved as to
form by the County Attorney.
4. That this ordinance shall be effective on and from the date of its adoption.
G: W TTORNEY\VLH\ECONDE V \GALLIMOR\ACQUISIT.ORD
ACTION NO.
ITEM N0.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
May 11, 1999
ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH
HOME DEPOT USA, INC. TO REIMBURSE THE COUNTY FOR CERTAIN
EXPENDITURES, AND TO ADDRESS THE SALE OF CERTAIN REAL
ESTATE (0.251 ACRE IDENTIFIED AS TAX MAP N0. 77.13-5-30
AND 0.254 ACRE TAX MAP N0. 77.13-5-31)
COUNTY ADMINISTRATOR'S COMMENTS
SUMMARY OF INFORMATION:
The first reading of this ordinance is scheduled for May 11, 1999;
and the second reading is scheduled for May 27, 1999.
During 1998 Roanoke County and Home Depot U.S.A. Inc. (Home Depot)
were involved in negotiations for the proposed development of certain
real estate in the County. This development included the proposed
construction of a Home Depot store. In consideration of the potential
economic development benefits the County expended funds in anticipation
of the proposed development, including the acquisition of certain real
estate: 0.251 acre identified as Tax Map No. 77.13-5-30 and 0.254 acre
identified as Tax Map No. 77.13-5-31.
The County's expenditures amounted to $285,743.99.
Home Depot subsequently determined that this development was not
feasible at this time; however, it desires to advance to the County the
expenditures, and the County shall upon the sale of these properties pay
Home Depot the proceeds.
The County shall use its best efforts to sell the properties for an
amount at least reasonably comparable to the expenditures. If the County
receives an offer to purchase the properties that is less than 85% of the
expenditures, then the County must obtain Home Depot's approval prior to
executing a contract for the sale of the properties. If the offer is at
least 850 of the expenditures, the County may sell the properties without
the consent of Home Depot.
FISCAL IMPACTS:
Upon execution of the Agreement Home Depot shall pay the County
$285,743.99, the amount of its expenditures for this proposed
1
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development. The County shall be responsible for maintenance and upkeep
of the properties. Home Depot shall have no responsibility or liability
for the properties.
STAFF RECOMMENDATION:
It is recommended that the Board authorize and approve the first
reading of this ordinance; and authorize the County Administrator to
execute this Agreement with Home Depot on its behalf and on behalf of the
County, all upon form approved by the County Attorney.
Respectfully submitted,
Paul M. Mahoney
County Attorney
Action
Approved ( )
Denied ( )
Received ( )
Referred
to
Motion by
G:\ATTORNEY\PMM\AGENDA\HOMEDEPT.RPT
Harrison
Johnson
McNamara
Minnix
Nickens
Vote
No Yes Abs
2
l ' ~`~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,
MAY 11, 1999
ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH HOME
DEPOT USA, INC. TO REIMBURSE THE COUNTY FOR CERTAIN
EXPENDITURES, AND TO ADDRESS THE SALE OF CERTAIN REAL ESTATE
(0.251 ACRE IDENTIFIED AS TAX MAP NO. 77.13-5-30 AND 0.254
ACRE TAX MAP NO. 77.13-5-31)
WHEREAS, the Board of Supervisors of Roanoke County and Home Depot
USA, Inc. (Home Depot) were involved in certain negotiations related to
the proposed development of certain real property located on Westmoreland
Drive in the Cave Spring Magisterial District of the County of Roanoke,
Virginia, which development included the proposed construction of a Home
Depot store; and
WHEREAS, in consideration of the potential economic development of
the area, the County expended certain funds in anticipation of the
proposed development for acquisition of certain parcels, environmental
and engineering studies, etc., which expenditures amounted to Two Hundred
Eight-five Thousand Seven Hundred Forty Three and 99/100 Dollars
($285,743.99) hereinafter referred to as the "Expenditures"; and
WHEREAS, Home Depot determined that the development is not feasible,
the County and Home Depot desire to enter into a financial agreement
whereby Home Depot shall advance to the County the Expenditures, and the
County shall upon the sale of the Properties (0.251 acre identified as
Tax Map No. 77.13-5-30 and 0.254 acre identified as Tax Map No. 77.13-5-
31) pay to Home Depot the proceeds of the sale of such Properties; and
WHEREAS, the first reading of this ordinance was held on May 11,
1999 and the second reading was held on May 27, 1999.
BE IT ORDAINED, By the Board of Supervisors of Roanoke County,
1
F-v
Virginia, as follows:
1. That the execution of an Agreement with Home Depot U.S.A.,
Inc. is hereby authorized and approved; and that the County
Administrator, or his designee, is hereby authorized to execute this
Agreement on behalf of the Board of Supervisors and the County of
Roanoke, all upon form approved by the County Attorney, and to take such
actions as may be necessary to accomplish the purposes of this ordinance.
2. That the County shall use its best efforts to sell the
Properties for an amount at least comparable to the Expenditures. If the
County receives an offer to purchase the Properties for a price at least
equal to 850 of the Expenditures, the County may sell the Properties
without the consent of Home Depot. In the event the offer is less than
85s of the Expenditures, the County shall obtain the consent of Home
Depot prior to sale. The County shall be solely responsible for the
maintenance and upkeep of the Properties. The County may demolish the
Properties, or may rent the Properties.
3. That upon receipt of these funds from Home Depot, said funds
are reappropriated to the Capital Fund.
4. That this ordinance shall take effect immediately upon its
adoption.
G:\ATTORNEY\PMM\AGENDA\HDEPOTEX.ORD
2
ACTION NUMBER
ITEM NUMBER ~ ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1999
SUBJECT: Appointments to Committees, Commissions and Boards
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. BOARD OF ZONING APPEALS
The five year term of Rodney W. McNeil, Cave Spring, will expire 06/30/99.
2. CLEAN VALLEY COUNCIL
The two year terms of Joseph McNamara, Board Liaison, and Vince Reynolds will
expire 06/30/99.
3. COMMUNITY POLICY AND MANAGEMENT TEAM
The three year term of Gary Wilburn, representing the private community
resources, will expire 06/30/99.
4. FIFTH PLANNING DISTRICT COMMISSION
The three year term of Joseph McNamara, Elected Representative, will expire
06/30/99. Please see attached letter.
5. FIFTH PLANNING DISTRICT COMMISSION -METROPOLITAN PLANNING
ORGANIZATION
The three years terms of Fenton F. Harrison, Joseph McNamara, and H. Odell
Minnix, Alternate, will expire 06/30/99. Please see attached letter.
1
e
~--,~ i - ~
6. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION
The four year term of Jeffrey Echols, VDOT Representative, Jay E. Gaylor, Legal
Representative, James M. Martin, Senior Representative, Horace L. McPherson,
Senior Representative, and Lt. Stephen Turner, will expire 06/30/99. The four year
term for a youth representative is vacant.
Mr. James Martin has notified the Clerk's Office that he does not wish to serve
another term. Mr. Horace McPherson has served two consecutive terms and is not
eligible for reappointment.
7. LEAGUE OF OLDER AMERICANS -ADVISORY COUNCIL
The one-year term of Thelma Ihrig expired March 31, 1999. She has indicated that
she does not wish to serve another term at this time.
8. PARKS 8~ RECREATION ADVISORY COMMISSION
The three year terms of Mrs. Lee Blair, Cave Spring, William M. Skelton, Jr.,
Windsor Hills, and Robert R. Cookston, Member at Large, will expire 06/30/99.
9. VIRGINIA WESTERN COMMUNITY COLLEGE BOARD
The four year terms of James W. Arend and Geoffrey Ottaway will expire 06/30/99.
SUBMITTED BY: APPROVED BY:
~.
Mary H. Allen, CMC/AAE
Clerk to the Board
~`1~
Elmer C. Hodge
County Administrator
ACTION VOTE
No. Yes Abs
Approved () Motion by: Harrison _ _ _
Denied () Johnson
Received () McNamara-
Referred () Minnix
To () Nickens
2
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ROANOKE VALLEY AREA METROPOLITAN PLANNING ORGANIZATION
a division of the ~+-
Fifth Planning District Commission ~~
Post Office Box 2569 _ E-mail: planf~ve@roanoke.infi.net
313 Luck Avenue, SW - ~ ~-{ d Ph: 540-343-4417
Roanoke, Virginia 24010 %V~%1'~ Fax: 540-343-4416
May 3, 1999
d.
Ms. Mary H. Allen, Clerk
Roanoke County Board of Supervisors
P.O. Box 29800
Roanoke, Virginia 24018
Dear Ms. Allen:
According to our record of appointments, the terms of Spike Harrison, Jr. and Joe McNamara,
representatives from the County of Roanoke serving on the Roanoke Valley Area Metropolitan
Planning Organization (MPG), expire June 30, 1999. The MPO Bylaws state that all appointments
are for three-year terms. Mr. Harrison and Mr. McNamara are, of course, eligible for
reappointment.
Please notify me of the County's official action in filling these upcoming vacancies on the Roanoke
Valley Area MPG. Thank you.
Yours truly,
vim- ~~~~~
Wayne G. Strickland, Secretary,
Roanoke Valley Area Metropolitan Planning
Organization
WGS:jIp
cc: Mr. J. Lee E. Osborne, MPO Chair
Mr. Spike Harrison, Jr.
Mr. Joe McNamara
Members: Botetourt County, City of Roanoke, Roanoke County, City of Salem, Town of Vinton,
Fifth Planning District Commission, Greater Roanoke Transit Company, Roanoke Regional Airport,
Virginia Department of Transportation
/a~ -9
PjJJJ /~, ~~n\
~~^
~~ ~~
VY
FIFTH PLANNING DISTRICT
Fax: (540) 343-4416
E-mail: planfive~rroanoke.infi.net
http://www.roanoke.infi.net/~planfive
COMMISSION
313 Luck Avenue, SW
Post Office Box 2569
Roanoke, Virginia 24010
Phone: (540) 343-4417
April 30, 1999
4
Ms. Mary H. Allen, Clerk
Roanoke County Board of Supervisors
P.O. Box 29800
Roanoke, Virginia 24018
Dear Ms. Allen:
According to our record of appointments, the term of Mr. Joe McNamara, elected
representative of Roanoke County on the Fifth Planning District Commission, expires June 30,1999.
As you will recall, Mr. McNamara was appointed to fill the unexpired term of Mr. Lee Eddy. The
Commission Bylaws state that all appointments are for three-year terms. Mr. McNamara is, of
course, eligible for reappointment.
Please notify the Commission of the County's official action in filling this upcoming vacancy
on the Commission. Thank you.
Yours truly,
~ ~~~
Wayne G. Strickland
Secretary to the Commission
WGS:jIp
cc: Mr. J. Lee E. Osborne, SPDC Chair
Mr. Joe McNamara
Serving Alleghany County, Botetourt County, Clifton Forge, Covington, Craig County,
Roanoke City, Roanoke County, Salem, and the Town of Vinton
_~/ ..
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 11, 1999
RESOLUTION 051199-9 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM 1-CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. that the certain section of the agenda of the Board of Supervisors for
May 11, 1999 designated as Item I -Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 5, inclusive, as follows:
1. Approval of Minutes -April 13, 1999, April 27, 1999
2. Request for acceptance of a portion of Cortland Road and Orchard Park
Drive into the Virginia Department of Transportation Secondary System.
3. Resolution changing the date of the regular meeting of the Board of
Supervisors from May 25, 1999 to May 27, 1999.
4. Approval of funding for roof replacement needs for Phase I of the School
Capital Improvement Program.
5. Appropriation of $108,770 to the School Technology Grant Funds for
instructional technology.
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any
such item pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution, and carried
1
by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
%f i~~~-
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
Dr. Jane James, Director of Technology
2
~'
April 13, 1999
245
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
April 13, 1999
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Roanoke County Administration Center, this being the second Tuesday, and the first
regularly scheduled meeting of the month of April, 1999.
N RE: CALL TO ORDER
Chairman Johnson called the meeting to order at 3:01 p.m. The roll call was
taken.
MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens,
Supervisors Fenton F. "Spike" Harrison, Joseph McNamara,
H. Odell "Fuzzy" Minnix
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; Mary H. Allen, Clerk; John M. Chambliss,
Assistant County Administrator; Don C. Myers, Assistant
County Administrator; Anne Marie Green, Director, Community
Relations
IN RE: OPENING CEREMONIES
The invocation was given by John M. Chambliss, Jr., Assistant County
Administrator. The Pledge of Allegiance was recited by all present.
April 13, 1999
247
the fifty fastest growing companies in Virginia
R-041399-1
Chairman Johnson presented the resolution to Dr. Victor lannello, President.
Supervisor Minnix moved to adopt the resolution. The motion carried by a
unanimous voice vote.
RESOLUTION 041399-1 OF CONGRATULATIONS TO SYNCHRONY FOR
RECEIVING THE VIRGINIA CHAMBER OF COMMERCE FANTASTIC
FIFTY AWARD AS ONE OF FIFTY FASTEST GROWING COMPANIES IN
VIRGINIA
WHEREAS, in 1993 Synchrony was formed by Dr. Victor lannello from his
home with himself as his only employee, later merging with Ed McClure's manufacturing
of industrial controls and locating in an office on Bent Mountain Road with Roanoke
County public private partnership assistance; and
WHEREAS, Dr. lannello worked closely with the Roanoke Regional Office
of Virginia's Center for Innovative Technology (CIT) to continue development of the digital
processor relative to magnetic bearing technology and won a series of government
research grants, working with the U. S. Air Force and NASA; and
WHEREAS, Synchrony has proceeded on two fronts to manufacture and
commercialize magnetic bearing systems for gas turbine engines and applying their
expertise in control systems to industrial systems by providing integrated automation
systems to manufacturers and energy producers, which are increasingly important in
global competitiveness; Synchrony has the distinction of being the only company in the
Roanoke and New River Valleys named to the 1999 list; and
WHEREAS, Synchrony has posted an average annual sales growth rate of
42% over the past several years and has grown from one to 14 full time employees since
1993, and was selected from an estimated 300 nominated companies in the
Commonwealth to receive the Fantastic Fifty Award, with Corrugated Container
Corporation as the only other County company to receive the award in previous years,
having done so twice; and
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, does hereby extend its sincere congratulations to
SYNCHRONY for receiving the Fantastic Fifty Award for 1999, and
BE IT FURTHER RESOLVED, that the Board of Supervisors, on its own
behalf and on behalf of the current and future residents of the Roanoke Valley, extends
its gratitude and appreciation to SYNCHRONY for its innovation, research creativity,
engineering capacity, high tech developments and benefits to the greater region, and for
improving the quality of life of citizens in the Roanoke Valley and the Commonwealth of
April 13, 1999
249
. =
Shuck was present and advised that there are 55 full-time employees.
Supervisor Johnson moved to approve the budget and adopt the resolution.
The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
RESOLUTION 041399-2 APPROVING THE ROANOKE REGIONAL
AIRPORT COMMISSION BUDGET FOR FY 1999-2000, UPON CERTAIN
TERMS AND CONDITIONS
WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act
and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the
Roanoke Regional Airport Commission provide that the Commission shall prepare and
submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of
the County and City Council of the City; and
WHEREAS, by report dated March 10, 1999, a copy of which is on file in the
office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport
Commission has submitted a request that the County approve the FY 1999-2000 budget
of the Roanoke Regional Airport Commission.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia that the FY 1999-2000 budget and proposed capital expenditures for the
Roanoke Regional Airport Commission as set forth in the March 10, 1999, report of the
Commission Executive Director, a copy of which is incorporated by reference herein, is
hereby APPROVED, and the County Administrator and the Clerk are authorized to execute
and attest, respectively, on behalf of the County, any documentation, in form approved by
the County Attorney, necessary to evidence said approval.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
2. Request for approval of the Roanoke Valley Resource Authority
1999-2000 budget. (Diane Hyatt, Finance Director
R-041399-3
Ms. Hyatt reported that the proposed budget totals $7,748,400 and
April 13, 1999
251
.., ,
copy of which is incorporated by reference herein, is hereby APPROVED, and the County
Administrator and the Clerk are authorized to execute and attest, respectively, on behalf
of the County, any documentation, in form approved by the County Attorney, necessary
to evidence said approval.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote: ~i
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
3. Annroval of health insurance rates for the 1999 2000 Fiscal Year
1Diane Hyatt, Finance Director~j
A-041399-4
Ms. Hyatt advised that negotiations have been completed between AETNA-
US Health Care and the Health Insurance Committee, and as a result, the health insurance
premium will increase by 9.9% for the year beginning July 1, 1999. There are two changes
made to the plan for cost containment: (1) the co-pay of the drug card on the Point of
Service Plan will be increased; and (2) the Point of Service co-pay for emergency room
visits will be increased from $50 to $100. The health insurance rates are structured in a
way to encourage Paint of Service (POS) participation which has resulted in an increase
in POS participation. Staff recommends that the Board approve the rates for health
insurance.
In response to a question from Supervisor Minnix, Ms. Hyatt advised that the
actual increased cost on the County side is $380,000. Supervisor Harrison expressed
some concerns about the POS plan and advised that some people could not cope without
the comprehensive plan. He announced that he would not support the request.
April 13, 1999
253
Mr. Hodge reported that on March 23, the generator that drives one of the
two jail elevators burned beyond repair. This elevator was the better of the two and the
other unit has required frequent service. They tried to repair the elevator but were unable
to find parts. It will take 4 to 5 weeks for delivery of materials and approximately 10 weeks
for completion of the installation. The total cost is $152,000. Mr. Hodge explained that he
authorized the expenditures after contacting the Board members, and that this request is
to ratify the action and appropriate the funds to pay the cost. Salem will provide 29% of
the cost or $44,080 as required in the jail contract. Roanoke County will pay the balance
of $75,920. Sheriff Holt was present to answer questions. He explained that he is
recommending the replacement of both elevators because of the added expense and
construction to replace them individually. He also advised that the inmates are now using
the steps instead of elevators and additional security is required.
Supervisor Nickens moved to ratify the repairs and appropriate funds from
the unbudgeted revenues in the Sheriffs office. Mr. Hodge will bring back any shortfall.
The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
April 13, 1999
255
ZTf.7 , a114
WHEREAS, the School Board requested an additional advance of
$1,721,200 on November 13, 1997 to hire architects to design various school projects, and
WHEREAS, the County Board approved this $1,721,200 additional advance
on November 18, 1997, and
WHEREAS, the School Board requested an additional advance of $130,000
on November 13, 1997 to hire architects to begin renovations to the science labs, and
WHEREAS, the County Board approved a $104,000 additional advance on
December 16, 1997, and
WHEREAS, the School Board requested an additional advance of $200,000
to hire contractors to begin a roof replacement program, and requested the amendment
of Exhibit A of County Resolution 081997-1 to appropriately reflect the roof replacement
program included in the Blue Ribbon Commission Report, and
WHEREAS, the County Board approved this $200,000 additional advance
on April 28, 1998, and the amendment to Exhibit A of County Resolution 081997-1, and
WHEREAS, the School Board requested additional advances of $2,454,420
to begin construction at Clearbrook Elementary and $2,517,100 to begin construction at
Burlington Elementary on May 14, 1998, and
WHEREAS, the School Board requested an additional advance of
$7,213,520 to begin construction at Bonsack Elementary on June 18, 1998, and
WHEREAS, the County Board approved additional advances of $2,454,420 for Clearbrook
Elementary, $2,517,100 for Burlington Elementary, and $7,213,520 for Bonsack
Elementary on June 26, 1998, and
WHEREAS, the School Board requested an additional advance of
$2,170,600 to begin construction of the science labs at Cave Spring High, Northside High,
and Glenvar High on September 10, 1998, and
WHEREAS, the County Board approved an advance of $1,854,560 for the
science labs at Cave Spring High, Northside High, and Glenvar High and the escrowing
of $316,040 for technology A& E and equipment on September 8, 1998, and
WHEREAS, the County Board approved the release of the escrowed
$316,040 for the technology A&E and equipment for the science labs on December 1,
1999, and
WHEREAS, the School Board requested an additional advance on March 25,
1999, of $4,000,000 for land acquisition and site development in preparation for the
construction of a new South County high school,
NOW THEREFORE BE IT RESOLVED that the County Board will advance
the additional sum of $4,000,000 for land acquisition and site development for the new
South County high school.
On motion of Supervisor McNamara to adopt the resolution, and carried by
the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
April 13, 1999
257
Mr. Hodge reported that Roanoke County hired Hayes, Seay, Mattern &
Mattern (HSMM) to complete an engineering concept plan for the Center for Research and
Technology. HSMM has recommended the acquisition of this property to create the best
road design for Glenmary Drive which will be used as the access road to the site. The
property has been appraised by Miller & Long for $85,000. The purchase is contingent
upon the successful completion of a phase I environmental assessment. Staff is
recommending the acquisition of the property for $80,250 if all contract contingency items
are successfully met.
Supervisor Harrison moved to approve the first reading and set the second
reading for April 27, 1999. The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: PUBLIC HEARINGS
1. Public Hearing and resolution pursuant to the Code of Virginia to
authorize the acquisition of and immediate right-of-entry to a
0.046 acre aarcel of land in Roanoke County located at the
intersection of U. S Route 220 and Virginia State Route 862
IVallev Avenues from Wachovia Bank by eminent domain
aroceedinas. (Paul M. Mahoney, County Attorney
R-041399-9
April 13, 1999
259
INTERSECTION OF U. S. ROUTE 220 AND VIRGINIA STATE ROUTE 862
(VALLEY AVENUE), (A PORTION OF TAX MAP NO. 77.20-1-40), FROM
WACHOVIA BANK BY EMINENT DOMAIN PROCEEDINGS
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the acquisition of an approximate 0.046-acre parcel of real estate
is necessary for public use in connection with road improvements and a traffic signal
installation across the property of Wachovia Bank, at the intersection of Franklin Road
(Route 220) and Valley Drive (State Route 862) and designated on the Roanoke County
Land Records as Tax Map #77.20-1-40; and
2. That the project is necessary for the general health, safety and welfare
of the public, and specifically is necessary for the construction of public road
improvements.
3. That acquisition of this 0.046-acre portion of real estate is necessary
for the construction of a turn lane and the installation of traffic signalization equipment to
improve the public access to and public safety of citizens utilizing Franklin Road (State
Route 220) and Valley Drive (State Route 862).
4. That the real estate required for this project is a portion of the property
of Wachovia Bank located at the intersection of Franklin Road (State Route 220) and
Valley Drive (State Route 862) in the Cave Spring Magisterial District of the County of
Roanoke, Virginia, and is more particularly described as follows:
A 0.046 acre parcel of real estate to construct, install, improve, operate,
inspect, use, maintain, remove, monitor, repair or replace present or future
road improvements and traffic signal installation and other necessary or
related structures, appurtenances and improvements, for road improvements
together with the right of ingress and egress thereto from a public road, upon
a tract or parcel of land conveyed to Wachovia Bank, by deed dated August
23, 1988, and recorded in the Clerk's Office of the Circuit Court of Roanoke
County, Virginia, in Deed Book 1298, page 434, and designated on the
Roanoke County Land Records as Tax Map No.77.20-1-40.
The location of said road improvements and traffic signal installation is
shown stippled and designated as "Area = 0.046 Acre (Within Heavy Lines)"
upon the plat entitled 'Plat of Survey of 0.046 Acre Parcel of the Wachovia
Bank Property ' dated 29 October 1998, prepared by Anderson And
Associates, Inc., attached hereto as Exhibit A and by reference incorporated
herein.
5. That the fair market value of the road improvement and traffic signal
April 13, 1999
261
Supervisor McNamara announced that a vacancy exists on this committee
and asked that any interested persons contact the Clerk's Office.
2. Roanoke Valley Greenway Commission
Supervisor Minnix nominated Don Witt to serve another 3-year term which
will expire April 8, 2002.
3. Commission for Senior and Physically Challenged Citizens
Supervisor Johnson nominated James W. Hufton to represent the Hollins
Magisterial District
IN RE: CONSENT AGENDA
R-041399-10. R-041399-10.e, R-041399-10 q
Supervisor Minnix moved to adopt the Consent Resolution. The motion
carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NA'~S: None
RESOLUTION 041399-10 APPROVING AND CONCURRING !N CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the certain section of the agenda of the Board of Supervisors for
April 13, 1999, designated as Item I -Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 7, inclusive, as follows:
l
April 13, 1999
263
WHEREAS, a transfer of this facility to the secondary system of state
highways is desired to allow Roanoke County the flexibility of improving this road through
the secondary road funds, industrial access funds and/or the revenue sharing program.
NOW, THEREFORE, BE IT RESOLVED, that this Board hereby requests the
Commonwealth Transportation Board to take the necessary steps to transfer all of
Glenmary Drive, F-067, from the intersection of Dow Hollow Road (SR647) to a dead end,
a length of 0.82 miles to the secondary system of state highways, pursuant to Section
33.1-53, Code of Virginia; and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Resident Engineer for the Virginia Department of Transportation.
On motion of Supervisor Minnix to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
RESOLUTION 041399-10.a REQUESTING ACCEPTANCE OF A PORTION
OF BLOOMFIELD AVENUE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form SR-5(a),
fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office
of the Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board the streets meet the requirements established by
the Subdivision Street Requirements of the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision treet Requirements. and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right-of--way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Minnix
Seconded By: None Required
Yeas: Supervisors McNamara. Minnix, Harrison, Nickens. Johnson
Nays: None
Absent: None
1
April 13, 1999
265
Portfolio Policy as of March 31, 1999
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor McNamara: (1) He advised that he has received a call regarding
the utility tax on cell phones. He asked Mr. Hodge to assure that the tax is applied
equitably. (2) He noted that much is being done to push the Hidden Valley Junior High
traffic light forward, and that $30,000 has been included in the budget for crossing guards.
He recommended that this not be used as a political "football" because he will not respond
to threats.
Supervisor Minnix: (1) He asked Mr. Hodge to get from VDOT exactly what
the criteria is for a traffic light at the Hidden Valley Junior High intersection. (2) He
advised that there is some anxiety about the rates being increased by Cox Cable. He
asked Supervisor Nickens what the plans were for a franchise renewal. Supervisor
Nickens said that the industry was deregulated on April 1, 1999 and that the rates should
be based on competition and that Cox is not the exclusive cable company in the Valley.
Ms. Green advised that Cox is actually less expensive per channel than others.
Supervisor Harrison: (1) He reported that the R. R. Donnelley nature trail
opened yesterday and is an excellent example of a good relationship between a company
and the community. (2) He announced that there was a press conference at Roanoke
County Center for Research and Technology (Glenn Mary) with Congressman Boucher
speaking, and he was encouraged by what he heard.
April 13, 1999
267
p. m. to 5:30 p. m.
Dr. Gordon and Jerry Hardy were present. There was discussion about
salary increases; personnel costs, new positions; and the School Board's proposed
expenditures from the lottery funds.
Supervisors Nickens and Johnson requested a list of what the County
spends on schools that includes County department support from MIS, Procurement,
Finance and others.
IN RE: RETURN TO OPEN SESSION
The Board members returned to Open Session at 5:25 p.m. for the adoption
of the school budget following the work session.
Request for adoption of the fiscal year 1999-2000 School budget
(Deanna Gordon. School Superintendent)
A-041399-8
This issue was discussed during a work session. Supervisor Nickens moved
to adopt the School Board budget. The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: WORK SESSIONS
1. f5:30 p.m.) Budget requests from the Volunteer Fire and Rescue
April 13, 1999
R-041399-11
269
At 7:20 p.m., Supervisor Johnson moved to return to open session and adopt
the Certification Resolution The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
RESOLUTION 041399-11 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened an executive meeting on this date pursuant to an affirmative recorded vote and
in accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification
by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the executive meeting to which this
certification resolution applies, and
2. Only such public business matters as were identified in the motion
convening the executive meeting were heard, discussed or considered by the Board of
Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution, and
carried. by the following recorded vote:
AYES: Supervisors McNamara,
NAYS: None
Minnix, Harrison, Nickens, Johnson
IN RE: WORK SESSION
3. Update on Widening of Interstate 81 (Gardner Smithj
The work session as held from 7:20 p.m. until 8:05 p.m. Presentations were
made by Gardner Smith, Jeff Echols, Virginia Department of Transportation, and Terry
April 13, 1999
increased funding of county garage when the Board was told there would be savings;
proposed 3.54% salary increases; the proposed matching deferred compensation plan;
reducing staff by four positions through attrition to fund four of the positions requested by
fire and rescue; additional funding requests from Roanoke Valley Convention and Visitors
Bureau and Economic Development Partnership. There was no Board consensus on any
of these issues. Another work session was scheduled for April 27, 1999 to continue the
budget discussion.
IN RE: CHANGE IN MAY MEETING DATE:
Supervisor moved to notify the appropriate individuals that the May 25, 1999
meeting will be rescheduled to Thursday, May 27, 1999 at 3:00 p.m. and 7:00 p.m.
because the Commission on Local Government will be meeting on May 25 to discuss the
County's gainsharing agreement with the Town of Vinton. The motion carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: ADJOURNMENT
At 10:07 p.m., Chairman Johnson adjourned the meeting.
~~
~~
April 27, 1999 27~
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
April 27, 1999
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Roanoke County Administration Center, this being the fourth Tuesday, and the second
regularly scheduled meeting of the month of April, 1999.
N RE: CALL TO ORDER
Chairman Johnson called the meeting to order at 3:00 p.m. The roll call was
taken.
MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens,
Supervisors Fenton F. "Spike" Harrison, Joseph McNamara,
H. Odell "Fuzzy" Minnix
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; Brenda J. Holton, Deputy Clerk; John M.
Chambliss, Assistant County Administrator; Don C. Myers,
Assistant County Administrator; Anne Marie Green, Director,
Community Relations
IN RE: OPENING CEREMONIES
The invocation was given by the Honorable H. Odell Minnix, Supervisor,
Cave Spring Magisterial District. The Pledge of Allegiance was recited by all present.
a plaque from the National Arbor Day Foundation declaring Roanoke County a Tree City
USA ,and invited the Board members and staff to attend the Arbor Day Celebration
scheduled for 1:00 p.m. on April 30, 1999, at Oak Grove Elementary School..
Chairman Johnson presented the proclamation to Charles Blankenship,
Roanoke County representative on the Roanoke Valley Greenway Commission, and Becky
Rowe, Oak Grove Elementary School Principal.
Supervisor Harrison moved to adopt the proclamation. The motion carried
by a unanimous voice vote.
IN RE: NEW BUSINESS
1. Approval of the Roanoke County Bonding Committee's
recommendation to formally declare Hanging Rock Estates,
L.L.C.. to be in default under their Land Subdivider's Agreement
dated June 23. 1995, OfF-Site Sewer Agreement dated November
26. 1996. and Erosion and Sediment Control Agreement dated
June 23. 1995. (Arnold Covey. Director of Community
Development
R-042799-1
Mr. Covey reported that staff has been working with Hanging Rock Estates,
L.L.C, since January, 1998 to establish a schedule for completing the physical
improvements to Hanging Rock Estates Subdivision, and there has been no activity on the
motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
2. Request for additional funds to conduct the June 8, 1999
Republican Primary Election. (Diane St. John, Registrar
A-042799-2
Ms. Betty Graham, Deputy Assistant Registrar, requested that the Board
provide $12,370 for the cost of the June 8, 1999 Republican Primary Election. The costs
for this election were not included in the budget due to the fact that the Republican party
did not call for this primary until March, 1999. In response to Supervisor Minnix's inquiry
as to whether his vote and participation in discussion on this item would be conflict of
interest since he will be participating in the primary, County Attorney Paul Mahoney
advised that he would not consider this a conflict of interest but a matter of general
application.
Supervisor Minnix moved to approve the funds which staff had requested to
come from General Fund unappropriated balance. Supervisor Nickens advised that he
thought it more appropriate that the funds be taken from the Board Contingency Fund and
Supervisor Minnix amended his motion to include this.
Supervisor Minnix amended his motion to approve the appropriation of
$12,370 from the Board Contingency Fund. The motion carried by the following recorded
vote:
Supervisor McNamara moved to approve the first reading of Item 1, and set
the second reading and public hearing for May 27, 1999. The motion carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
2. Ordinance to obtain a Special Use Permit to construct an
educational facility, located in the 7800 block of Olsen Road}
Hollins Magisterial District, upon the petition of The Achievement
Center Foundation
3. Ordinance to obtain a Special Use Permit to operate a dance
hall. located at 7300 Williamson Road, Hollins Magisterial
District, upon the petition of ABD Inc
4. Ordinance to obtain a Special Use Permit for an equipment and
rental business. located to the rear of 5120 Peters Creek Road*
Hollins Magisterial District, upon the petition of Branch
Management.
IN RE: SECOND READING OF ORDINANCES
1. Second reading of ordinance authorizing the acquisition of
aro~erty at 5445 Glenmary Drive from Lottie B Dickerson for an
access road into the Roanoke County Center for Research 8~
Technoloav. (Tim Gubala, Economic Development Director
0-042799-5
Ms. Melinda Cox, Economic Development Specialist, advised that Hayes,
Seay, Mattern and Mattern who are. completing the engineering concept plan and
V ^'
April 27, 1999 z03
1. That the County Administrator is hereby authorized to acquire from
Lottie B. Dickerson, a 1.49-acre parcel of land, identified as Tax Map No. 64.00-1-3,
together with all rights incident thereto and appurtenances thereunto belonging, for an
amount not to exceed $80,520.00.
2. That the purchase price, and estimated closing costs of $ 3,500.00,
shall be paid out of the Glenn Mary Industrial Park account.
3. That the County Administrator, or an Assistant County Administrator,
is authorized to execute such documents and take such actions on behalf of the Board of
Supervisors in this matter as are necessary to accomplish the acquisition of this property,
all of which shall be approved as to form by the County Attorney.
4. That this ordinance shall be effective on and from the date of its
adoption.
On motion of Supervisor Harrison to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: CONSENT AGENDA
R-042799- 6
Supervisor Minnix moved to adopt the Consent Resolution. The motion
carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
RESOLUTION 042799-6 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the certain section of the agenda of the Board of Supervisors for
April 27, 1999, designated as Item I -Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 6, inclusive, as follows:
5. Report of approved changes to the Secondary System of State
Highways as of March 1999
6. Virainia Department of Transportation warrants for traffic signals
7. Report of claims activity for the Self-Insurance Program
8. Budget Calendar
IN RE: EXECUTIVE SESSION
At 3:45 p.m., Supervisor Johnson moved to go into Executive Session
pursuant to the Code of Virginia Section 2.1-344 A (5) to discuss a prospective business
or industry where no previous announcement has been made; and Section 2.1-344 A (7)
to discuss a legal matter; probable litigation -Akers claim. The motion carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: WORK SESSIONS
1. Joint Work session with the School Board to discuss proposed
Earlv Retirement Program for school employees (5.OOp m )
The work session was held from 5:00 p.m. until 5:45 p.m. with all members
of the School Board present, and Dr. Gordon, School Superintendent. Dr. Hardy, Director
of Budget and Data Management for the schools, reviewed the information in the booklet
them to distribute. Mr. Hodge advised that approximately one-third of the agencies
requesting money from the County are covered by United Way. Mr. Chambliss responded
to questions concerning CORTRAN and was directed to report back at the next meeting
on the status of this program.
IN RE: CERTIFICATION RESOLUTION
R-042799-7
At 7:00 p.m., Supervisor Johnson moved to return to open session, that the
Executive Session was held from 3:45 p. m. until 5:00 p.m., and adopt the Certification
Resolution. The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
RESOLUTION 042799.7 CERTIFYING EXECUTIVE MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened an executive meeting on this date pursuant to an affirmative recorded vote and
in accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification
by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the executive meeting to which this
certification resolution applies, and
2. Only such public business matters as were identified in the motion
convening the executive meeting were heard, discussed or considered by the Board of
Supervisors of Roanoke County, Virginia.
RESOLUTION 427 9- OF CONGRATULATIONS TO GLENVAR HIGH
SCHOOL BOYS BASKETBALL TEAM FOR WINNING GROUP A STATE
BASKETBALL CHAMPIONSHIP
WHEREAS, team sports are an important part of the curriculum at schools
in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and
WHEREAS, the Glenvar High School Boys Basketball Team won its first
Group A state basketball championship this year, beating Pound 63-54; and
WHEREAS, team member Bryan Fasnacht was named All-State, All-Region,
All-Timesland, and Region C Player of the Year; Seth Noonkester was named All-District,
All-Region, and 2nd Team All-State; and Josh Ward was named All-District; and
WHEREAS, Coach Art Lawrence and his teams have had over 200 wins in
the past 13 years and five straight trips to the state championship; and Coach Lawrence
retired after this season as head coach for the Glenvar Highlanders.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia does hereby extend its sincere congratulations to the members
of the GLENVAR HIGH SCHOOL BOYS BASKETBALL TEAM: Charles Fasnacht; Ryan
Watson; Jason Underwood; Scott Price; Bryan Fasnacht; Josh Ward; Charlie Wright;
Jeremy Cromer; Seth Noonkester; Erik Johnston; Brad Furhman; Cliff Bordewisch;
Wayne Waldron, and Head Coach Art Lawrence for their athletic ability, their team spirit,
and their commitment to each other; and
BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best
wishes to members of the team, and the school in their future endeavors, and best wishes
to .Coach Art Lawrence upon his retirement.
On motion of Supervisor Harrison to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: PUBLIC HEARINGS
1. Public Hearing to elicit written or oral comment from the publi
on the orooosed 1999/2000 fiscal year budget (Brent Robertson
Budget Manager)
Mr. Robertson advised that the total revenue estimated from all funds for
fiscal year 1999-2000 is $245,455,000, which includes the general fund, school funds,
Chairman Johnson announced that the Item 1 had been continued by the
Planning Commission and would not be heard tonight.
1. Second reading of an ordinance to rezone 53125 .acres from
3 to PRD to construct a planned residential community located
in the 7600 block of Token Road, Cave Spring Magisterial District
upon the petition of Grindstone Engineering ferry Harrington,
County Planner) (WILL NOT BE HEARD THIS EVENING
Chairman Johnson announced that Item 2 had been continued by the
petitioner until the May 27, 199 Board Meeting.
2. Second reading of an ordinance to obtain a Special Use Permit
to replace an existing 30 foot pole with an 80 foot monopole and
replace an existing building located 4 mile north of intersection
of Bent Mountain Road and Airpoint Drive, Windsor Hills
Magisterial District upon the petition of US Cellular (TerrX
Harrington. County Planner) (CONTINUED UNTIL MAY 27 1999)
Chairman Johnson announced that Item 3 had been withdrawn by the
petitioner.
3. Second reading of ordinance authorizing a Special Use Permit to
construct a 120 foot cellular monopole tower located at 1887
Electric Road. Windsor Hills Magisterial District, upon the
aetition of Triton PCS (Good Shepherd Church) (TerrX
Harrington. County Planner) (CONTINUED FROM MARCH 23~
19991(WITHDRAWN BY THE PETITIONER
4. Second reading of ordinance to vacate a portion of a 15 foot
wide sanitary sewer easement across lot 2, block 1, Section 12,
Hunting Hilts in the Cave Spring Magisterial District (Gary
Robertson, Uti ity Director)
April 27, 1999 ,~ U~
1. That the sanitary sewer easement being shown cross-hatched and
designated as °Sanitary Sewer Easement (+/- 150' x 15') to be Vacated° on Exhibit A
attached hereto, said easement having been dedicated on `MAP OF SECTION N0. 12,
HUNTING HILLS' dated October 23, 1978, and recorded in the aforesaid Clerk's Office in
Plat Book 9, page 132, in the Cave Spring Magisterial District of the County of Roanoke,
be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as
amended), subject to the conditions contained herein.
2. That all costs and expenses associated herewith, including but not
limited to publication, survey and recordation costs, shall be the responsibility of the
Petitioner.
3. That the County Administrator, or an Assistant County Administrator,
is hereby authorized to execute such documents and take such actions as may be
necessary to accomplish the provisions of this ordinance, all of which shall be on form
approved by the County Attorney.
4. That this ordinance shall be effective on and from the date of its
adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of
the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the
Code of Virginia (1950, as amended).
On motion of Supervisor Minnix to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
5. Second reading of ordinance to rezone 456 6 acres from R 1~
Residential to Planned Technology Development District, for a
business and commercial park located in the 5300 block of
Glenmarv Drive. Catawba Magisterial District upon the petition
of the Roanoke County Board of Supervisors (Tent' Harrington
County Planner,
0-042799-10
Ms. Melinda Cox, Economic Development Specialist, advised that this project
started with the March 11, 1997 press conference which announced that the County had
April 27, 1999 ' 9S _ I
approved a private road subdivision. He does not feel that the Lone Eagle District can be
developed under the existing Virginia Department of Transportation and County standards.
Mr. Hodge advised that the Lone Eagle District is a small area for home type businesses,
which is higher in elevation, and staff does not want to hold up Phase I and the marketing
of this project. Staff plans to come back to the Board at a later date with specifications for
the Lone Eagle District.
Supervisor Harrison moved to adopt the ordinance. The motion carried by
the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
ORDINANCE 042799-10 TO CHANGE THE ZONING CLASSIFICATION OF
A 456.6-ACRE TRACT OF REAL ESTATE LOCATED IN THE 5300 BLOCK
OF GLENMARY DRIVE (TAX MAP NOS. 54.00-1-2;3 AND 64.00-1-1) IN
THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING
CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF PTD
WITH CONDITIONS UPON THE APPLICATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY
WHEREAS, the first reading of this ordinance was held on February 23,
1999, and the second reading and public hearing were held April 27, 1999; and
WHEREAS, the Roanoke County Planning Commission held a public hearing
on this matter on April 7, 1998 and a work session on April 21, 1998; and
WHEREAS, legal notice and advertisement has been provided as required
by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the zoning classification of a certain tract of real estate
containing 456.6 acres, as described herein, and located in the 5300 block of Glenmary
Drive (Tax Map Numbers 54.00-1-2; 3 and 64.00-1-1) in the Catawba Magisterial District,
is hereby changed from the zoning classification of R-1, Low Density Residential District,
to the zoning classification of PTD, Planned Technology Development District.
April 27, 1999 .~ U7
22" W 725.00 feet to a VDOT right-of--way monument found; S 81 ° 41' 10" W 128.80 feet to a VDOT
right-of--way monument found; S 73° 12' 45" W 251.07 feet to a VDOT right-of-way monument found;
S 63° 09' 48" W 266.97 feet to a %rinch capped rebar set; S 56° 59' 16" W 137.92 feet to a %rinch
capped rebar set; S 53° 42' 48" W 105.50 feet to a VDOT right-of--way monument found; N 29° 06'
26" W 148.57 feet to a VDOT right-of-way monument found; S 64° 46' 41" W 26.63 feet to a VDOT
right-of--way monument found, comer to Martin Gale 8~ Gary Wayne Gallimore; thence leaving said
right-of--way and along Gallimore N. 46° 50' 43" W 233.58 feet to a 2-inch iron pipe found; thence N.
52° 54' 24" W 17.59 feet to a 3/4-inch iron pipe found; thence S 54° 40' 01" W 91.57 feet to a 3/4-
inch iron pipe found; thence S 31° 54' 33" E 271.32 feet to a %-inch capped rebar set in the north
right-of-way of Interstate 81; thence leaving Gallimore and along said right-of-way S 77° 12' 57" W
40.86 feet to a VDOT right-of--way monument found, the PC of a curve to the left with a radius of
560.87 feet, delta of 29° 52' 54", arc of 292.51 feet; thence a chord of S 69° 11' 45" W 289.21 feet
to a VDOT right-of--way monument found, the PT of said curve; thence S 57° 30' 29" W 19.14 feet
to a 5/8-inch iron rod found, comer to Edgar ~ Lottie B. Dickerson; thence leaving said right-of--way
and along Dickerson N. 29° 37' 52" W 107.48 feet to a'/rinch iron rod found; thence S 84° 02' 11'
W 445.25 feet to a %rinch iron rod found; thence S 47° 19' S6" E 152.14 feet to a %rinch capped
rebar set; thence S 54° 11' 01" E 130.67 feet to a %rinch capped rebar set in the north right-of--way
line of Interstate 81; thence S 69° 58' 12" W 38.66 feet to a %rinch capped rebar set; thence S 53°
18' 07" W 8.39 feet to the point of beginning, containing 456.60 acres, more or less, and being a
combination description of Tax Parcels #64.00-1-1, #54.00-1-2, and #54.00-1-3.
5. That this ordinance shall be in full force and effect thirty (30) days
after its final passage. All ordinances or parts of ordinances in conflict with the provisions
of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is
directed to amend the zoning district map to reflect the change in zoning classification
authorized by this ordinance.
On motion of Supervisor Harrison to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
6. Second reading of an ordinance to adopt minor amendments to
the Roanoke County Zonin4 Ordinance (Terry Harrington
County Planner
0-042799-11
Mr. Harrington advised that there have been no changes since the first
reading of this ordinance. There was no discussion and no citizens to speak on the issue.
April 27, 1999 ,~ ~~
e. That all references to the PID (Pla_nned Lnduattial Districtl be changed to ~
(Planned Technology Distri~~
f. That all references to the Comprehensive Plan be changed to the Community
Plan
2. That the following specific additions, deletions and modifications are made:
SEC. 30-3. PURPOSEy
A.
9. Protect approach slopes and other safety areas of licensed airports,-aircl;
l O.Protect surface and ~zroundwater resources~~a~t
SEC.30-6. ESTABLISHMENT OF DISTRICTS
Industrial Districts
F .:.::.<:;:.; <.;
PITD Planned Io~og District
SEC. 30-22. PENALTIES
(A) Any violation of any provision of this ordinance shall be a misdemeanor punishable by a fine
of not less than ten dollars ($10) nor more than onethousand rjt~';: "`~'`~"
dollars($~i;66@ ). Each day a violation exists shall constitute a separate offense.
SEC. 30-23 NONCONFORMING USES AND STRUCTURES; GENERALLY
(A) Within the zoning districts established by this ordinance, or by future amendments which may
.....
later be ado ted ~ :>: ;:>~ ~ : ~ . ;::,:.~:.;;;.:.;,,.;:..;:.;.;.:;.. ;;;;:<.:
g~~~~~nag-.~there exist, or may exist lots, parcels, structures, uses of land and
structures, and characteristics of site design and/or use which were lawful before this ordinance
was adopted, or amended, but which would be prohibited under the terms of this ordinance, or
future amendment. Such structures, uses, and characteristics, or any combination thereof, are
considered nonconformities, and are hereby declared by the Board to be inconsistent with the
character of the districts in which they occur.
Sec. 30-23-2 Nonconforming Uses of Buildings, Structures or Land
April 27, 1999 ~~
SEC. 30-32. AG3 AGRICULTURAL/RURAL PRESERVE DISTRICT
Sec. 30-32-2 Permitted Uses.
(A)
3. Civic Uses
~)
2.Civic Uses
4. Industrial Uses
~:•:
SEC. 30-33, AGl AGRICULTURAL/RURAL LOW DENSITY DISTRICT
Sec. 30-33-2 Permitted Uses.
(A)
3.Civic Uses
~P~`
~)
2. Civic Uses
>4. Industrial Uses
,;..
:>
SEC. 30-34. AR AGRICULTURAL/RESIDENTIAL DISTRICT
Sec. 30-34-2 Permitted Uses.
~)
4. Industrial Uses
~~ ~~~
SEC. 30-36. AV t.":.C.TVII,LAGE CENTER DISTRICT
(A) The purpose of the AV, .t~Village Center district is to establish areas which will
serve as the focal point for cultural and commercial activity of the rural service areas of the
County, as envisioned in the Comprehensive plan land use category of the same name. The
density recommended for these areas is intended to average between one and three units per acre.
Small country stores, family restaurants, and similar small service and personal service businesses,
in addition to public and institutional buildings such as schools, post offices and places of religious
assembly, are commonly found at these crossroad locations. These areas bring a sense of
community to the surrounding rural areas, with an emphasis on providing the essential goods and
April 27, 1999
SEC. 30-47. PRD PLANNED RESIDENTIAL DEVELOPMENT DISTRICT
Sec. 30-47-3. Site Development Regulations
(A) Each planned residential development shall be subject to the following development standards.
~F,~f,:;::<:::
1. .
SEC. 30-53. C-1 OFFICE DISTRICT
Sec. 30-53-3 Permitted Uses.
(A)
2.Civic Uses
4.Commercial Uses
C~imc
~)
1.Civic Uses
SEC. 30-54. C-2 GENERAL COMMERCIAL DISTRICT
SEC. 30-61 I 1 INDUSTRIAL DISTRICT
Sec. 30-61-2. Permitted Uses.
~)
Z.Industrial Uses
SEC. 30-62 I 2 INDUSTRIAL DISTRICT
Sec. 30-62-2. Permitted Uses.
(A)
4.Commercial Uses
April 27, 1999 ~~~
5-
,
z ~c:
Sec. 30-82-13. Single family, Attached
~)
SEC. 30-83 CIVIC USES
Sec. 30-83-0.5 Camps
(A) General standards:
1. Any outdoor activity area, swimming pool, or ball field or court which adjoins a residential
use type shall be landscaped with one row of small evergreen trees in accordance with Section
30-92 along the property line adjoining the residential use type. Where night-time lighting
of such areas is proposed large evergreen trees shall be required in a location appropriate to
screen adjoining residences.
2.. The minimum area for a camp shall be 10 acres.
~ . Multiple structures may be constructed on the property, such as cabins, lodges and other
facilities typical of a camp provided that all structures comply with the setback requirements for a
principal structure from adjoining property lines.
The minimum lot size, frontage and front and rear yard setbacks required in the
Sec. 30-82-14. Townhouses
April 27, 1999 ~n7
~~
Sec. 30-86-3. Custom Manufacturing
(B) Additional standards in the AG-3, AG-1~ and AV districts:
1. Maximum squaze footage for a custom manufacturing establishment: three thousand (~9@6
?y) squaze feet.
(C) Additional standazds in the AG-3, AG-1 and districts:
Sec. 30-87-.05. Amateur Radio Tower.
(C)
1. The maximum height permitted by right for an amateur radio tower shall be sixtpfrve
five (65 ') feet. Any tower that exceeds this height maybe permitted only after obtaining a special
use pernut in accordance with Section 30-19 of this ordinance and the additional criteria established
under (D) for such permits below.
Sec. 30-90-4 Minimum Standards and Improvements Required
Sec. 30-91-2. General regulations for Parking.
1. Except for vehicles parked within multi-family developments all recreational vehicles, boats,
and utility trailers shall be parked ''~iCbehind the front building line, unless s ace is
provided in a completely enclosed ~aza~e or other building. ~~'~f:~~rat~n~~::~:m:>:~:>~~a~'~~~1~:~
2. No truck or commercial vehicle with, or designed to have, more than two (2) rear wheels shall
be pazked ovenugh~ except while loading or unloading on such premises. No construction machinery
shall be parked overnight unless the machinery is incidental to improving the premises. These
provisions shall not apply to pickup body type trucks, or to vehicles essential for an agricultural use
associated with the premises.
Sec. 30-91-9. Minimum Parking Required.
(C) Civic Use
USE TYPE
PARKIl~TG REQUIRED
(E) Commercial Use Types
April 27, 1999 .;n~
Supervisor Nickens: (1) He advised that he attended the grand opening of
the Mayflower Hills Park. (2) He asked that staff report back to him on the status of Nyland
Drive where the sign has been changed by the Virginia Department of Transportation to
indicate that it is a private road.
Supervisor McNamara• (1) He advised that although the petitioner has
withdrawn the plans for placing a cellular tower at the Good Shepherd Church, he would
like for the cell ordinance to be reviewed. (2) He advised that in view of tragic events in
Colorado, we should concentrate on all the good things happening in our community and
move forward.
Supervisor Minnix: (1) He suggested that the cellular towers should double
up at all common facilities and asked that staff work to resolve the problems. (2) He asked
Mr. Hodge to pass along to Arnold Covey his concerns about: (a) the creek behind
Tanglewood Drive with eroded electric and cable wires; and (b) the status of resurfacing
Meadowlark Road.
IN RE: ADJOURNMENT
At 7:50 p.m., Chairman Johnson adjourned the meeting.
Submitted by,
Brenda J. Holton, CMC
Deputy Clerk to the Board
Approved by,
Bob L. Johnson
Chairman
.,.
.~
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 11TH DAY OF MAY, 1999, ADOPTED THE FOLLOWING:
RESOLUTION 051199-9.a REQUESTING ACCEPTANCE OF A PORTION OF
CORTLAND ROAD AND ORCHARD PARK DRIVE INTO THE VIRGINIA
DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form SR-5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation
has advised this Board the streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement dated March 9, 1999, for comprehensive stormwater detention which
applied to this request for addition.
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision treet Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Johnson
Seconded By: None Required
Yeas: Supervisors McNamara. Minnix, Harrison, Nickens. Johnson
Nays: None
Absent: None
A Copy Teste:
~•
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
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ROANQf~' CaUNTY
DEPARTMENT 0~'
CO~I~UNITY DEVELOP~EN7'
THE ORCHARDS, SECTION 5
BOTETOURT SOUTH
Acceptance of a portion of Cortland Road and
Orchard Park Drive into the Virginia Department
of Transportation Secondary System.
ACTION NO
ITEM NUMBER -~ 2-"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1999
SUBJECT: Acceptance of a portion of Cortland Road and Orchard Park Drive into the
Virginia Department of Transportation Secondary System.
COUNTY ADMINISTRATOR'S COMMENTS:
F & W Community Development Corporation, the developer of The Orchards,
Section 5, Botetourt South, requests that the Board of Supervisors approve a
resolution to the Virginia Department of Transportation requesting that they accept
0.06 miles of Cortland Road, from the intersection of Gala Drive to the intersection
of Orchard Park Drive, and 0.05 miles of Orchard Park Drive, from the intersection
of Cortland Road north to Botetourt County.
The staff has inspected this road along with representatives of the Virginia
Department of Transportation and find the road is acceptable.
No county funding is required.
The staff recommends that the Board approve a resolution to VDOT requesting that
they accept a portion of Cortland Road and Orchard Park Drive into the Secondary
Road System.
._.L '-
SUBMITTED BY:
'°`,~
.u~,r-c.
Arnold Covey,' Director
Department of Community Development
Approved ( )
Denied ( )
Received ( )
Referred
to
Motion by:
APPROVED:
Elmer C. Ho ge
County Administrator
ACTION VOTE
No Yes Abs
Harrison
Johnson
McNamara
Minnix
Nickens
...1.
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 11TH DAY OF MAY, 1999, ADOPTED THE FOLLOWING:
RESOLUTION
ROAD) INTO THE
SECONDARY SYSTEM
REQUESTING ACCEPTANCE OF (NAME OF
VIRGINIA DEPARTMENT OF TRANSPORTATION
WHEREAS, the streets described on the attached Additions Form SR-5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation
has advised this Board the streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999, for comprehensive stormwater detention which
applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Ft~-luirements. and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved by:
Seconded by: _
Yeas:
Nays:
A Copy Teste:
Mary Allen, Clerk
Roanoke County Board of Supervisors
pc: Arnold Covey, Director, Department of Community Development
Virginia Department of Transportation
File
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THE ORCHARDS, SECTION 5
ROAD[YQI{~r;~l~r~7~'~OUN/~Ty~Y BOTETOURT SOUTH
D~r~11II1:iItl ~ Vi'
~.~,1,~7, Acceptance of a portion of Cortland Road and
~~0 ~i~UNITY D~'YELDPI Orchard Park Drive into the Virginia Department
of Transportation Secondary System. _,/
RO~NOI~E COUNTY
D~'FART~f~'Nfi 0~'
CO~fd~'UNfTY D~'YELOPhf.~'NT
THE ORCHARDS, SECTION 5
BOTETOURTSOUTH
Acceptance of a portion of Cortland Road and
Orchard Park Drive into the Virginia Department
of Transportation
,---' ,-
~-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MAY 11, 1999
RESOLUTION 051199-9.b CHANGING THE DATE OF THE REGULAR
MEETING OF THE BOARD OF SUPERVISORS FROM MAY 25, 1999 TO
MAY 27, 1999
WHEREAS, the Commission on Local Government has scheduled a meeting for May
25, 1999, for the presentation and public hearing of the Gain Sharing Agreement between
Roanoke County and the Town of Vinton; and
WHEREAS, it is necessary that one or more members of the Board of Supervisors be
available to testify before the Commission on Local Government regarding this proposed
Gain Sharing Agreement; and
WHEREAS, at their meeting on April 13, 1999, the Board agreed to change the second
meeting in May from May 25 to May 27 in order to accommodate the scheduled meeting
before the Commission on Local Government; and
WHEREAS, pursuant to Section 2-102. Regular Meetings, of the Board of Supervisors'
Rules of Organization and Procedure, the Board may, by resolution, change the time and
place of a regular meeting; said resolution to be published once in the newspaper.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the regular meeting for the Board of Supervisors be, and hereby is,
changed from May 25, 1999 to May 27, 1999, with the afternoon session beginning at 3:00
p.m. and the evening session beginning at 7:00 p.m.; and
2. That this resolution shall be published once in the Roanoke Times pursuant to
Section 2-102 of the Rules of Organization and Procedure adopted by the Board of
1
Supervisors.
On motion of Supervisor Johnson to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
~•
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
2
w
ACTION NO.
ITEM NUMBER -.~' 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1999
AGENDA ITEM: Resolution changing the date of the regular meeting of the
Board of Supervisors from May 25, 1999 to May 27, 1999
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Commission on Local Government has scheduled a meeting for Tuesday, May
25, 1999 for the presentation and public hearing on the Gain Sharing Agreement between
Roanoke County and the Town of Vinton. At their meeting on April 13, 1999, the Board
agreed to change the second meeting in May from May 25 to May 27 to be available to
testify before the Commission, if necessary.
According to the Board of Supervisors Rules of Organization and Procedures, the
Board may by resolution change the time and place of a regular meeting, and the
resolution should be published once in the newspaper.
The Clerks Office has also informed the public and staff of this change by: (1)
Message on RVTV Message Board; (2) a-mail to all Roanoke County staff; (3) notification
on the Board of Supervisors Internet and Intranet Web sites; and (4) notification to all
individuals and the media who receive copies of the agenda.
STAFF RECOMMENDATION:
It is recommended that: (1) the attached resolution be adopted changing the Board
of Supervisors meeting date from Tuesday, May 25, 1999 to Thursday, May 27, 1999; and
(2) that the resolution be published in the newspaper.
Respectfully Submitted by: Appro ed by:
~.
Mary H. Allen, CMC/AAE Elmer C. Hodg
Clerk to the Board County Administrator
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by:
3
VOTE
No. Yes Abs
Harrison _ _
Johnson
McNamara- _
Minnix
Nickens _ _ _
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY HELD
AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,
MAY 11, 1999
RESOLUTION CHANGING THE DATE OF THE REGULAR MEETING OF THE
BOARD OF SUPERVISORS FROM TUESDAY, MAY 25, 1999 TO THURSDAY,
MAY 27, 1999
WHEREAS, the Commission on Local Government has scheduled a meeting
for May 25, 1999, for the presentation and public hearing of the Gain
Sharing Agreement between Roanoke County and the Town of Vinton; and
WHEREAS, it is necessary that one or more members of the Board of
Supervisors be available to testify before the Commission on Local
Government regarding this proposed Gain Sharing Agreement; and
WHEREAS, at their meeting on April 13, 1999, the Board agreed to
change the second meeting in May from May 25 to May 27 in order to
accommodate the scheduled meeting before the Commission on Local Government;
and
WHEREAS, pursuant to Section 2-102. Regular Meetings, of the Board of
Supervisors' Rules of Organization and Procedure, the Board may, by
resolution, change the time and place of a regular meeting; said resolution
to be published once in the newspaper.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the regular meeting for the Board of Supervisors be, and
hereby is, changed from Tuesday, May 25, 1999 to Thursday, May 27, 1999,
with the afternoon session beginning at 3:00 p.m. and the evening session
beginning at 7:00 p.m.; and
2. That this resolution shall be published once in the Roanoke Times
pursuant to Section 2-102 of the Rules of Organization and Procedure adopted
by the Board of Supervisors.
U:\WPDOCS\AGENDA\GENERAL\MAY25.RS0 1
A-051199-9. c
r
' ACTION NO.
ITEM NUMBER `~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1999
AGENDA ITEM: Approval of Funding for Roof Replacement Needs for Phase I of the School Capital
Improvement Program
COUNTY ADMINISTRATOR'S COMMENTS: Q '
.~ 4~ C~
BACKGROUND: The Blue Ribbon Committee Report proposed that a Roof Replacement Program be
included in Phase I of the School Capital Improvement Program at a projected cost of $1,150,000. On April
28, 1998 the County Board approved an advance of $200,000 to begin the Roof Replacement Program.
These funds were then reimbursed to the County from the proceeds of the 1998 Fall VPSA bond sale. An
additional sum of $180,000 is now needed to fund the roofing projects slated for 1999-2000 as outlined in
the attached list.
FISCAL IMPACT: The additional $180,000 will be funded from the interest income accumulated on the
borrowed 1998 Fall VPSA Bond. This will be deducted from the original budgeted amount of $1,150,000
and will not require an additional advance from Roanoke County.
STAFF RECOMMENDATION: Staff recommends approval of $180,000 of interest income from the 1998
Fall VPSA Bond to be appropriated to the Roof Replacement Program from Phase I of the School Capital
Improvement Program.
SUBMITTED BY:
APPROVED:
~V ~~ Cj~~'~'
Diane D. Hyatt Elmer C. Hodge
Director of Finance County Administrator
M:\FINANCE\COMMON\BOARD\5-11-99.WPD April 29, 1999
__.c.__.__ y
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x
Denied () Harrison _ x _
Received () McNamara- x
Referred () Minnix _ x _
To () Nickens _ x
cc: File
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
n
LJ
~J
M:\FINANCE\COMMON\BOARD\5-11-99.WPD April 29, 1999
~,
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GOUN~,
2~~ icy
O ~ O
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~cc"4~ ~~•~'`~~
~oano'~e ~oun~y ~c~nool~s ~ ~ L~
1'~'~ainEenance ~eparEmenE
716 SouEh ~arkeE SE
Salem Virginia 24153
P6ono 540 -387_6587 Fu Sa0_;87-6288
Suggested Re-roofing projects for '99/2000
SCHOOL ECTI AREA SQ•FT• LAST ROOF
RCCC A AUDITORIUM 7020 1958?
BUS GARAGE C GARAGE 1240 1960
D GARAGE 1138 1960
E GARAGE 1038 1960
F GARAGE 3305 1960
H GARAGE 430 1974
BURLINGTON A CLASS ROOMS 2575 1984
B CLASS ROOMS 5847 1984
A.R.BURTON D CAFETERIA 2997 1979
(metal roof-paint)
N.SIDE MIDDLE D OLD SHOP 5585 1990
(Leaks that cannot be located)
MASON'S COVE L CAFETERIA 486 1968
N STOOP 56 1968
N.SIDE HIGH REWORK FLASHING AROUND SKYLIGHTS
AN D OTHER AREAS AS NEEDED
''All single ply roofing will have a 2% underiayment tapered system as per
building code.
''Estimated cost of the above $180,000.
A-051199-9. d
ACTION #
ITEM NUMBER
MEETING DATE: May 11, 1999
~~
AGENDA ITEM: Universal Service Fund Grant for Technology
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: Roanoke County Schools has received notification of funding
commitments from the Universal Service Fund (e-rate program) totaling
$88,269.99 for the period January 1, 1998 through June 30, 1999. In
addition, recent changes to this program by the FCC will likely provide
approximately $20,500 in additional reimbursements. The e-rate program was
originally designed to provide discounts for telecommunications services.
For the first 18 months of the program, however, reimbursements are being
provided to eligible recipients in lieu of discounts. We anticipate
receiving reimbursements for 1998 from four vendors totaling $63,363.94
within the next 30 days. We will apply for additional reimbursements from
the same vendors for January-June, 1999, in early July and should receive
those checks in August. This total will be $24,906.05. An additional
reimbursement of approximately $20,500 is anticipated for services
originally denied funding due to contract dates.
SUMMARY OF INFORMATION: This is non-recurring funding. Staff will bring
recommendations to the school board within 60 days for the expenditure of
this revenue within the scope of Roanoke County Schools Plan for
Instructional Technology.
FISCAL IMPACT: None
STAFF RECOMMENDATION: Staff recommends appropriation of $108,770 to the
Technology Grant Fund
'a ~ ~5~~
Dr. J ~~e James Elmer C. Hodge
Director of Technology County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Bob L. Johnson to approve Johnson - x
Denied ( ) Harrison - x
Received ( ) McNamara- x
Referred ( ) Minnix - x
To ( ) Nickens - x
cc: File
Dr. Jane James, Director of Technology
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
ACTION NO.
ITEM N0. ~/ "'~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1999
AGENDA ITEM: Request for a Work Session to Familiarize the Board of
Supervisors with the Provisions of the Recently Amended
Freedom of Information Act
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This is a request for a work session to familiarize the Board of
Supervisors with legislation adopted during the 1999 session of the Virginia
General Assembly, which significantly re-wrote the Freedom of Information Act.
One of the new provisions of this legilsation provides that "public officials
shall read and familiarize themselves with the provisions of this chapter."
It is suggested that the Board set aside approximately 30-45 minutes at
its meeting on June 8, 1999 for a briefing by the County Attorney on this new
legislation.
Respectfully submitted,
Vv\~ V v~
aul M. Mahoney
County Attorney
Action
Approved ( )
Denied ( )
Received ( )
Referred
to
Motion by
G:\ATTORNEY\PMM\AGENDA\FOIAWORK.RPT
Harrison
Johnson
McNamara
Minnix
Nickens
Vote
No Yes Abs
1
O~ POAN ,~.~`
`~ ~ L
g , s AGENDA ITEM NO.
r ae
APPEARANCE REQUEST
PUBLIC HEARING ORDINANCE '/ CITIZEN COMMENTS
SUBJECT: ~~%~l ~C `~~ ~.~ 1 t,~ -~n~ca )~ , ~~GZ ; nJ~~ I~,2
I would like the Chairman of the Board of Supervisors to recognize me during the meeting on
the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW;
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman. .
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
NAME: ~ ~ ~ ~ ~ ,,~ ~ :~%z LL~
ADDRESS: L-J c°~ "3 ~ ~.~ ~ ,S rr> ~, N ~ ~i -~ ,, ~ '~, ~ ~~~
PHONE: '~ L `~~- c- y ~,(o
~'f-I
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
of General
Amount Fund Revenues
Audited Beginning Balance at July 1, 1998
$7,947,047 7.71 % ~
July 28, 1998 Second installment on West County Business Pazk (1,115,300)
23, 1999 Purchase and renovation of Salem Office Supply
Balance at May 11, 1999
Changes below this line aze for information and planning purposes only.
Balance from above
(81,720)
$6,750,027 6.55% ~
$6,750,027
$6,750,027 6.55% ~
Note: On December 18, 1990, the Board of Supervisors adopted a goat statement to mamtam the
General Fund Unappropriated Balance at 6.25% of General Fund Revenues
1998-99 General Fund Revenues $103,087,232
6.25% of General Fund Revenues $6,442,952
Respectfully Submitted, Approved By,
~~~
~~ ~.
Diane D. Hyatt Elmer C. Hodge
Director of Finance County Administrator
M:\Finance\Common\Board\Gen98. WK4
-' ~„'
CAPITAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Amount
Audited Beginning Balance at July 1, 1998 $768,458.71
Amount added from 1997-98 operations per rollover policy $471,083.00
Projects appropriated in 1998-99 original budget
Center for Research and Technology (100,000.00
Blue Ridge Parkway Interpretive Center (30,000.00
South County Park Development (100,000.00
North County Soccer Field (50,000.00
Police Firing Range (50,000.00
Courthouse Renovations (75,000.00
McDonald Farm (100,000.00
Dec 1, 1998 Purchase of land at library headquarters (91,550.
Dec 15,1998 / Underground storage tank remediation (to be replenished
Jan 4, 1999 with year end rollover) (11,948.
March 23, 1999 Purchase and renovation of Salem Office Supply (620,000.
Balance at May 11, 1999 $11,042.93
Note: $100,000 of these funds have been temporarily advanced to the Mayflower Hills Park proj ect.
Respectfully Submitted,
~~~
Approved By,
~~
Diane D. Hyatt
Director of Finance
Elmer C. Hodge
County Administrator
M:\Finance\Common\Board\Cap98.WK4
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
Amount
From 1998-99 Original Budget $210,000.00
1998
June 23 Roanoke Valley Convention & Visitors Center (107,500.00;
,
Sept 8, 1998 Contribution to TAP Transitional Living Center (9,650.00;
1998
Oct 13 Matthews Electroplating SuperFund Remediation (22,790.00;
,
Nov 17, 1998 Demolish abandoned structure (10,000.00;
500.00:
(2
Jan 12, 1999 Roanoke Regional Chamber dues ,
370.00;
(12
Apri127, 1999 Republican Primary Election costs ,
250.00
(10
Apri127, 1999 Citizen Satisfaction survey ,
Balance at May 11, 1999 $34,940.00
Respectfully Submitted,
1~-r.~.~, k~. ~~
Diane D. Hyatt
Director of Finance
Approved By,
E~
Elmer C. Hodge
County Administrator
M:\Finance\Common\Board\Board98.WK4
,!7'L
FUTURE SCHOOL CAPITAL RESERVE
COUNTY OF ROANOKE, VIRGINIA
Amount
Savings from 1996-97 debt budget $670,000.00
Transfer from County Capital Projects Fund 1,113,043.00
FY97-98 Original budget appropriation 2,000,000.00
23, 1998 Savings from 1997-98 debt fund 321,772.00
FY98-99 Original budget appropriation 2,000,000.00
Balance at May 11, 1999 $6 104,815.00
The following funds have been temporarily advanced from this fund will be reimbursed with
future bonds issues:
Balance from above
Land purchase and site work for new
South County high school
Science Labs
$6,104,815
(4,000,000)
(2,170,600)
($65,785)
Respectfully Submitted,
~~.~ ~. ~
Approved By,
E~
Diane D. Hyatt
Director of Finance
Elmer C. Hodge
County Administrator
M:\Finance\Common\Boazd\Schoo198.WK4
r
ACTION #
ITEM NUMBE~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1999
AGENDA ITEM: Accounts Paid -March 1999
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Payments to Vendors:
Payroll 3/5/99
Manual Check 3/ 16/99
Payroll 3/ 19/99
Direct Deposit Checks
$3,420,375.29
$468,019.82 $235,863.47 703,883.29
12,008.41 12,008.41
452,514.17 232,249.49 684,763.66
$4,821,030.65
A detailed listing of the payments is on file with the Clerk to the Board of Supervisors.
SUBMITTED BY:
Diane D. Hyatt
Director of Finance
•
M: \FINANCE\COMMON\BOARD\ACCTPAID.MAR
4
i•
/~l'
Approved () Motion ~ No Yes Abs
Denied () McManara
Received () Harrison
Referred () Johnson
To () Minnix
Nickens
M:\FINANCE\COMMON\BOARD\ACCTPAID. MAR
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ACTION NO.
ITEM NUMBER // r -~ F
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1999
AGENDA ITEM: Reaffirmation of Credit Rating from Moody's Investors Service
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: On April 14, 1999 we had an informal meeting with two
representatives from Moody's Investors Service. Elmer Hodge, Tim Gubula, Gary Robertson, and I met
with Rebecca Blackmon and Rachel Speltz from Moody's Investors Service. We gave them an update of
County operations and took them on a tour of the County. As a result of this meeting the County's
current rating of Aa2 was reaffirmed.
I am attaching a schedule showing the bond ratings of all of our neighboring localities as well as an
explanation from Moody's of these ratings. We are pleased to note that Roanoke County Aa2 rating is
the highest of any of our neighboring localities.
SUBMITTED BY:
X`J,CQms.~ ~. ~.~W
Diane D. Hyatt
Director of Finance
APPROVED:
Elmer C. Hodge
County Administrator
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by
No Yes Abs
McManara
Harrison
Johnson
Minnix
Nickens
M:\FINANCE\COMMON\B OARD\5-11-99c.wpd
MAY. 4.1999 1~56PM WHEAT FIR5T N0. $44 P.2~2
i
m-~
M+aodY'a S&P FRch
Copn#los
i3ec~a~ Al A NR
f3otetourt Al A~ NIA
Franklin A A NR
Montgomery A~ A NR
Roanoke Aa2 AA NR
Rodcptidge NR A NR
GiitJas
Bodford A3 NR NR
Franklin NR A NR
Lexinnton Al NR NR
Lynchtwr~ Aa3 AA AA
Roanoke Aa3 AA qA
seem Aa3 NR NR
' ~
Moodys Investors Service
c Public Finance Department
on Municipal Issues
January 13, 1997
Moody's Expands Rating
Scale for All Public Finance
Issues
Effective immediately, Moody's will rate new public
finance issues using expanded bond rating symbols,
to include the numerical modifiers 2 and 3. These
modifiers will be added to the existing numerical
modifier 1-used by Moody's since 1981-but none
of the modifiers will apply to issues rated Aaa, Caa,
Ca, or C. The modifier 1 indicates that the issue ranks
in the higher end of its generic rating category; the
modifier 2 now indicates that the issue is in the mid-
range of its category; and the modifier 3 indicates
that it is in the low end. In effect, by using the
numerical modifiers 2 and 3 in addition to the numer-
ical modifier 1, Moody's has increased the number of
possible bond credit ratings for these sectors to 19
from 14. (See Figure 1.)
In October 1996, Moody's began assigning numerical
modifiers to Aa, A, Baa, Ba, and B ratings relating to
outstanding bond issues within the health care, high-
Corttacts
George Leung (212) 553-0342
Paul Devine (212) 553-0012
Bradley Gewehr (212) 553-4789
Chee Mee Hu (212) 553-3665
Renee Boicourt (212) 553-7162
,~-~
er education, and other not-for-profit sectors. In
November, Moody's began using the expanded rating
scale for state revolving funds. Bond issues rated
Aa1, A7, Baal, Bat, and 61 remain unaffected.
Under the new rating system, the meaning of an A7
rating does not change. It indicates that the security
meets all of Moody's criteria for asingle-A rating and
that it ranks at the high end of that generic rating cat
egory.
Figure 1-New and Expanded Public Finance Rating
Symbols
Previous Rating Symbols New Rating Symbols
Aaa Aaa
Aa1 Aa1
Aa Aa2
Aaa
Al At
A A2
A3
Baal Baal
Baa Baal
Baa3
Bat Bat
Ba Ba2
Baa
61 61
B 62
B3
Caa Caa
Ca Ca
c c
ACTION NO.
ITEM NUMBER '"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1999.
AGENDA ITEMS: Statement of the Treasurer's Accountability per
Investments and Portfolio Policy, as of April 30, 1999.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
BANKERS ACCEPTANCE:
BANK OF AMERICA
CRAIGIE
SUNTRUST
CERTIFICATE OF DEPOSITS:
FIRST AMERICAN
SOUTHWEST VIRGINIA SAVINGS & LOAN
COMMERICAL PAPER:
BANK OF AMERICA
PAINE-WEBBER
SUNTRUST
WACHOVIA
WHEAT 1ST UNION
LOCAL GOVT INVESTMENT POOL:
GENERAL FUND
RESOURCE AUTHORITY
MONEY MARKET:
CRESTAR
CASH INVESTMENTS:
WACHOVIA
MENTOR (GEN. OPER)
MENTOR (RES. AUTH.)
LB&T
TOTAL
992,250.00
1, 984, 469.44
2,477,537.64 5,454,257.08
100, 000.00
100, 000.00 200, 000.00
1, 992, 665.83
1, 987, 322.50
993,270.83
2, 591,185.84
2, 987, 317.50 10, 551, 762.50
7, 501, 958.47
1, 794, 240.04 9, 296,198.51
12, 084, 657.52 12, 084, 657.52
2,259,817.20
5,160, 025.95
5, 495, 349.14
3,091,106.07 16,006,298.36
53, 593,173.97
Pg. 1 of 2
,w
ACTION N0.
ITEM NUMBER ~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1999.
AGENDA ITEMS: Statement of the Treasurer's Accountability per
Investments and Portfolio Policy, as of April 30, 1999.
STAFF RECOMMENDATION:
Respectfully Submitt d by Approv d by:
~ ~ ~ OTE
AI e C. Anders n Elmer C. Hodge N Yes Abs
ounty Treasurer County Administrator
ACTION
Approved ()Motion by:
Denied () Harrison
Received () Johnson
Referred () McNamara
To () Minnix
Nickens
Pg. 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 11, 1999
RESOLUTION 051199-10 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
an executive meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such executive meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the executive meeting to which this certification
resolution applies, and
2. Only such public business matters as were identified in the motion convening
the executive meeting were heard, discussed or considered by the Board of Supervisors
of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution, and carried
by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
~/ ~~~./
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Executive Session
~F ROANp,~~ '
ti '~ A
z ~
1838
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 2401 8-0798 BRENDA J. HOLTON
MARY H. ALLEN, CMC (540) 772-2005
CLERK TO THE BOARD DEPUTY CLERK
FAX (5401 772-21 93 Internet E-Mail: bholton@www.co.roanoke.va.us
Internet E-Mail: mallen@www.co.roanoke.va.us
May 14, 1999
Robert and Martha Dantzler
5091 Glenvar Heights Blvd.
Salem, VA 24153
Dear Mr. and Mrs. Dantzler:
Attached is a certified copy of Board Report A-051199-4, which was
considered and adopted by the Board of Supervisors at their meeting on
May 11, 1999.
If you have any questions, please contact County Attorney Paul
Mahoney at 772-2007.
Sincerely,
Mary H. Allen, CMC/AAE
Clerk to the Board
cc: Paul Mahoney, County Attorney
® Recycled Paper
~ ~tOANpf.~
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~ ~
a
1 38
COUNTY ADMINISTRATOR
ELMER C. HODGE
(540) 772-2004
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
FAX (540) 772-2193
May 12, 1999
BOARD OF SUPERVISORS
BOB L. JOHNSON, CHAIRMAN
HOLLINS MAGISTERIAL DISTRICT
HARRY C. NICKENS, VICE-CHAIRMAN
VINTON MAGISTERIAL DISTRICT
FENTON F. "SPIKE" HARRISON, JR.
CATAWBA MAGISTERIAL DISTRICT
JOSEPH MCNAMARA
WINDSOR HILLS MAGISTERIAL DISTRICT
H. ODELL "FUZZY" MINNIX
CAVE SPRING MAGISTERIAL DISTRICT
(540) 772-2005
Rev. James W. Reynolds
5139 Cherokee Hills Drive
Salem, VA 24153
Dear Reverend Reynolds:
On behalf of the Board of Supervisors, I would like to thank you for offering the
invocation at our meeting on Tuesday, May 11, 1999. We believe it is most
important to ask for divine guidance at these meetings and the Board is very grateful
for your contribution.
Thank you again for sharing your time and your words with us. It was good
to have you with us.
With kindest regards,
C~~~xx~~ ~a~ ~~xxY~.~.~
P.O. BOX 29800
Bob L. Johnson, Chairman
Roanoke County Board of Supervisors
Internet E-Mail Internet E-Mail
ehodge@www.co.roanoke.va.us ®Recycled Paper bosQwww.co.roanoke.va.us
DRAFT - 5/6/99 - 8: 00 a, m.
ROANOKE COUNTY BOARD OF SUPERVISORS
AGENDA
MAY 11, 1999
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced. The meetings are
broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at
7 P.M.
Individuals with disabilities who require assistance or special
arrangement in order to participate in or attend Board of Supervisors
meetings or other programs and activities sponsored by Roanoke
County, please contact the Clerk to the Board at (540) 772-2005. We
request that you provide at least 48-hours notice so that proper
arrangements may be made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call
2. Invocation: The Reverend James W. Reynolds, Retired
United Methodist Church
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
i
1. Recognition of Parks and Recreation Department employees for
being awarded First Place BEST PARK (Waldron Park) and
Second Place BEST PARK (Green Hill) by readers of the
ROANOKER MAGAZINE. (Pete Haislip, Director of Parks and
Recreation)
D. BRIEFINGS
E. NEW BUSINESS
~'~ ~ 1~. Resolution approving the fiscal year 1999/2000 budget and
~' 1999-2004 Capital Improvement Program for Roanoke County.
(Brent Robertson, Budget Manager)
~~ 2. Consideration of development of an early retirement program
for Roanoke County Schools. (Dr. Deanna Gordon, School
Superintendent)
~~ ~ Request for approval to offer purchase of prior service credit on
a tax deferred basis. (Diane Hyatt, Finance Director)
4. Request for authorization to execute a Performance Agreement
with R&L Carriers and appropriation of funds. (Tim Gubala,
Economic Development Director)
~~
~~~~ ~
ue budget in the amount of
and Resc
ir
e
u
rse
F
Reimb
Request to
~
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u
~
~
~
p
w
~~,~00. (LIGI lei-~IyQL~F~tIQ11\-~~~t~1) ~.~---~~ •.~"~ ~ ~ i ~ a
1
~~ Request to adopt a resolution on the application to the Virginia
-T~, r State Corporation Commission by the Virginia Gas Pipeline
~ Company to construct, own and operate a natural gas pipeline
through Roanoke County Virginia. (Terry Harrington, County
Planner)
7. Appropriation of state reimbursement for personal property tax
relief implementation costs. (Fred Anderson, Treasurer, and
Wayne Compton, Commissioner of Revenue)
~`~ 8. Authorization for the County Attorney to abate public nuisance
2
in Glenvar Heights. (Paul Mahoney, County Attorney)
F. FIRST READING OF ORDINANCES
~ r~"r 1a First reading of ordinance appropriating the funds for the fiscal
year 1999/2000 budget. (Brent Robertson, Budget Manager)
2. First reading of ordinance to increase the salaries of the
members of the Board of Supervisor of Roanoke County
pursuant to Section 3.07 of the Roanoke County Charter and
Section 14.1-46.01:1 of the Code of Virginia. (Paul Mahoney,
County Attorney)
3. First reading of ordinance authorizing the acquisition of
property on Glenmary Drive from Martin G. Gallimore and Gary
W. Gallimore for an access road into the Roanoke County
Center for Research 8~ Technology. (Tim Gubala, Economic
Development Director)
4. Ordinance authorizing the execution of an agreement with
Home Depot USA, Inc. to reimburse the County for certain
expenditures, and to address the sale of certain real estate
(0.251 acre identified as Tax Map No. 77.13-5-30 and 0.254 acre
Tax Map No. 77.13-5-31). (Paul Mahoney, County Attorney)
G. SECOND READING OF ORDINANCES
H. APPOINTMENTS
1. Board of Zoning Appeals
2. Clean Valley Council
3. Community Policy and Management Team
3
4. Fifth Planning District Commission
5. Fifth Planning District Commission Metropolitan Planning
Organization
6. Highway and Transportation Safety Commission
7. League of Older Americans -Advisory Council
8. Parks and recreation Advisory Commission
9. Virginia Western Community College Board
I. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED
BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
1. Approval of Minutes -April 13, 1999, April 27, 1999
2. Request for acceptance of a portion of Cortland road and
Orchard Park Drive into the Virginia Department of
Transportation Secondary System.
3. Resolution changing the date of the regular meeting of the
Board of Supervisors from May 25, 1999 to May 27, 1999.
4., Approval of funding for roof replacement needs for Phase I of
the School Capital Improvement Program.
5. Request for approval of a Deferred Compensation Match
Program for County employees.
6. Appropriation of $108,770 to the School Technology Grant Fund
for instructional technology.
4
J. REQUESTS FOR WORK SESSIONS
1. Request for Work Session on June 8, 1999 to discuss
amendments to the Freedom of Information Act.
K. REQUESTS FOR PUBLIC HEARINGS
L. CITIZENS' COMMENTS AND COMMUNICATIONS
M. REPORTS
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5. Accounts Paid -March 1999
6. Revenue and Expenses for the month ended March 31, 1999
7. Reaffirmation of credit rating from Moody's Investment Service.
8. Statement of the Treasurer's Accountability per Investments
and Portfolio Policy as of April 30, 1999.
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM)
P. EXECUTIVE SESSION pursuant to Code of Virginia Section 2.1-344 A
Q. CERTIFICATION RESOLUTION
R. ADJOURNMENT
s
ROK. CO. UTILITY DEPT. TEL~1-54Q-3~7-6230 Apr 26 99
t P~AH ~
C~~a~a.1xY~ ~~~ ~ ~a~xxY.a ~
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DEPARTMENT OF PARKS AND RECRgATION
~ P6TE HaI~1.~P, DIREC7dR
pHON6: 387-6078 ,
~"AX # ; 387--6230
Fax
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Fax:
Date:
Phone:
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1206 KES$LER M1Ll. ROAD • SALEM, VIRGINIA 2415;1 ~
Ree:y~3ad Paper
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ROK. CO. UTILITY DEFT. TEL~1-540-38T-6?30
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Apr 26 99 905 No.005 P.02
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,t~;~ al~oad ~r ~ ,t
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..............~Y~... .....~.,~~~~ ......~~..~~ ....... ........ ~~~,.~. .......
VOTED THE ROANOKE VALLEY'S
Best 'ark
BY TWE htkADERS OF 'r'Y-1~ RC?ANQKER MAGII~INE
METROPOLITAN ROANGK~ LIFESTYLES
THE.
ROK. CO. UTILITY DEPT
Apr 26 99 905 No .005 P.03
...' ....... ....... .. .... ..1,11.. ,..i.,,,• ~~~., ,,.,.• ......., ,.., .......•
VOTED THE F2pANaKE~VALLEY'S
V~
Best Park
................................................BY..T...... ,..
HE RkAI]kkS l~F TNT R~ANOKEt? t~~1GnZ1NE
TEL~1-540-387-6230
METROPpLlTAN RppNOKE LIFESTYLES
THE
ROK. CO. UTILITY DEPT. TEL~1-540-3g7-623f? Apr 26 99 906 No.005 P.04
Mt:TROPOLITAN ROANOKE LIFEiTYLiS
April 12, i 999
Mr. Bill Thorne
Roanoke Co. Parks & Recreation
1206 Kessler Mi11 Road
Salem, VA 24153
Dear Biil:
As we {aunch into our year-long celebration of The paanokers 25 Anniversary, we are
looking forward to a series of specialiQ ilve andfwork in o very he pastrtquarter What
has made Roanoke a wonderlui plac
century.
The celebrations begin with our next issue--May/June 99. And Green Hi11 Park will
have a prominent place in that coverage. because of being .chosen by our readers as
Pa -- Silver. Congratulations!
To commemorate this award, we've included a certificate of recognition. We
encourage you to frame and display it. Also, If you make use of your award in
advertising, p1®ase include the phrase chosen by readers of The Roanaker magazine
with any mention.
Voting was done through ballots in the January/February edition; only actual ballots
were counted.
Qn behalf of all of us at The Roanokerand our extended family of 54,UU0 readers, our
congratulations and best wishes.
S' ce gl ,
r
J. Ri and Wells
Publisher
Lcisu~rc Publishing
1'.O. Box 2155 • ltatnokc, VA Z4U 1 ~
(S~tO) 989.G138 • Fax (540) y89.7G03
ROB. CO. UTILITY DEFT. TEL~1-540-337-6230 Air 26 99 9.06 No .005 P.05
M ETItOPOI.ITAN KOArOKE LtFEt~TYLE~
April 12, 1999
Mr. Bill Thorne
Roanoke Co. Parks 8~ Recreation
1206 Kessler Alliil Road
Salem, WA 24153
Dear Bill:
As we launch into our year-long celebration of The Rvanoker's 25 An nl t ons ot~ what re
looking forward to a series of special eto Wyse ta~rdifWp o`~ ~ ~e d he pa t quarter
has made Roanoke a wonderful place
C@tltUry.
The celebrations begin with our next issue-- ~~ Beige chosen by our eaders a llle
a prominent place in that coverage, because 9
irk -- Gold. Congratulations!
To commemorate this award, we've included a certificate of recognition. We
encourage you to frame and display it. AI senfb o ~ ders 4f the Rvanokerdmagazine
advertising, please include the phrase cho Y
with any mention.
Voting was done through ballots in the January/~ebruary edition; only actual ballots
were counted.
On behalf of all of us at The Hoanokeranci our extended family of 54,000 readers, our
congratulations 2nci best wishes.
Si ce ly,
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J. Richard WeNs
Publisher
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DRAFT - 5/4/99 - 10:00 A.M.
ROANOKE COUNTY BOARD OF SUPERVISORS
AGENDA
MAY 11, 1999
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced. The meetings are
broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at
7 P.M.
Individuals with disabilities who require assistance or special
arrangement in order to participate in or attend Board of Supervisors
meetings or other programs and activities sponsored by Roanoke
County, please contact the Clerk to the Board at (540) 772-2005. We
request that you provide at least 48-hours notice so that proper
arrangements may be made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call
2. Invocation:
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
1. Recognition of Parks and Recreation Department employees for
i
. .
being awarded First Place BEST PARK (Waldron Park) and
Second Place BEST PARK (Green Hill) by readers of the
ROANOKER MAGAZINE. (Pete Haislip, Director of Parks and
Recreation)
D. BRIEFINGS
E. NEW BUSINESS
1. Resolution approving the fiscal year 1999/2000 budget and
1999-2004 Capital Improvement Program for Roanoke County.
(Brent Robertson, Budget Manager)
2. Decision on whether or not to proceed with development of an
early retirement program for Roanoke County Schools. (Dr.
Deanna Gordon, School Superintendent)
3. Request for approval to offer purchase of prior service credit on
a tax deferred basis. (Diane Hyatt, Finance Director)
4. Request for authorization to execute a Pertormance Agreement
with R~L Carriers and appropriation of funds. (Tim Gubala,
Economic Development Director)
5. Request to Reimburse Fire and Rescue budget in the amount of
$7,700. (Diane Hyatt, Finance Director)
6. Virginia State Pipeline Co. (Terry Harrington, County Planner)
7. Appropriation of state reimbursement for personal property tax
relief implementation costs. (Fred Anderson, Treasurer, and
Wayne Compton, Commissioner of Revenue)
8. Authorization for the County Attorney to abate public nuisance
in Glenvar Heights. (Paul Mahoney, County Attorney)
a
F. FIRST READING OF ORDINANCES
1 First reading of ordinance appropriating the funds for the fiscal
year 1999/2000 budget. (Brent Robertson, Budget Manager)
2. First reading of ordinance to increase the salaries of the
members of the Board of Supervisor of Roanoke County
pursuant to Section 3.07 of the Roanoke County Charter and
Section 14.1-46.01:1 of the Code of Virginia. (Paul Mahoney,
County Attorney)
3. First reading of ordinance authorizing the acquisition of
property on Glenmary Drive from Martin G. Gallimore and Gary
W. Gallimore for an access road into the Roanoke County
Center for Research & Technology. (Tim Gubala, Economic
Development Director)
4. Ordina authorizing the execution of an agreement with
Home o USA, Inc. to reimburse the County for certain
expenditures, and to address the sale of certain real estate
(0.251 acre identified as Tax Map No. 77.13-5-30 and 0.254 acre
Tax Map No. 77.13-5-31). (Paul Mahoney, County Attorney)
G. SECOND READING OF ORDINANCES
H. APPOINTMENTS
1. Board of Zoning Appeals
2. Clean Valley Council
3. Community Policy and Management Team
4. Fifth Planning District Commission ~ ~
5. Highway and Transportation Safety Commission
6. League of Older Americans -Advisory Council
3
7. Parks and recreation Advisory Commission
J.
K
L.
M.
8. Virginia Western Community College Board
CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT A ENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED
BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
1. Approval of Minutes -April 13, 1999 l4pr`~ ~ "'~ '7, ~9~g
2. Request for acceptance of a portion of Cortland road and
Orchard Park Drive into the Virginia Department of
Transportation Secondary System.
3.
4.
5.
Resolution changing the date of the regular meeting of the
Board of Supervisors from May 25, 1999 to May 27, 1999.
Approval of funding for roof replacement needs for Phase I of
the School Capital Improvement Program.
Request for approval of a Deferred Compensation Match
Program for County employees.
REQUESTS FOR WORK SESSIONS
1. Request for Work Session on June 8, 1999 to discuss
amendments to the Freedom of Information Act.
REQUESTS FOR PUBLIC HEARINGS
CITIZENS' COMMENTS AND COMMUNICATIONS
REPORTS
4
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5. Accounts Paid -March 1999
6. Revenue and Expenses for the month ended March 31, 1999
7. Bonding rate.
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM)
P. EXECUTIVE SESSION pursuant to Code of Virginia Section 2.1-344 A
Q. CERTIFICATION RESOLUTION
R. ADJOURNMENT
PLEASE NOTE: THE SECOND MEETING /N MAY HAS BEEN
CHANGED FROM TUESDAY MAY 25, 1999 TO THURSDAY, MAY 27,
1999. THE TIMES REMAIN THE SAME: 3 P.M. AND 7 P.M.
5
DRAFT - 5/3/99 - 3: 00 P. M.
ROANOKE COUNTY BOARD OF SUPERVISORS
AGENDA
MAY 11, 1999
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced. The meetings are
broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at
7 P.M.
Individuals with disabilities who require assistance or special
arrangement in order to participate in or attend Board of Supervisors
meetings or other programs and activities sponsored by Roanoke
County, please contact the Clerk to the Board at (540) 772-2005. We
request that you provide at least 48-hours notice so that proper
arrangements may be made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call
2. Invocation:
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
1. Recognition of Parks and Recreation Department employees for
1
being awarded First Place BEST PARK (Waldron Park) and
Second Place BEST PARK (Green Hill) by readers of the
ROANOKER MAGAZINE. (Pete Haislip, Director of Parks and
Recreation)
D. BRIEFINGS
E. NEW BUSINESS
1. Resolution approving the fiscal year 1999/2000 budget and
1999-2004 Capital Improvement Program for Roanoke County.
(Brent Robertson, Budget Manager) n
2. C•n~~d_~ration of ~.- early retirement program for Roanoke
County Schools. (Dr. Deanna Gordon, School Superintendent)
~~ 3. Request for approval of a Deferred Compensation Match
Program for County employees. (Diane Hyatt, Finance Director)
~~~ 4. equest for approval to offer purchase of prior service credit on
~Lio~' a tax deferred basis. (Diane Hyatt, Finance Director)
=~
~: Request for authorization to execute a Performance Agreement
' ' ~ ' with R~L Carriers and appropriation of funds. (Tim Gubala,
i(,~~'~ Economic Development Director) ~6,00o w y;, 0 6~ ,~~ /
~~ ~ r
I 1- v
U ~ ~ ~
~~ ~
~, U~ ~~~
l~
F. FIRST READING OF ORDINANCES
1 First reading of ordinance appropriating the funds for the fiscal
year 1999/2000 budget. (Brent Robertson, Budget Manager)
2. First reading of ordinance to increase the salaries of the
a
members of the Board of Supervisor of Roanoke County
pursuant to Section 3.07 of the Roanoke County Charter and
Section 14.1-46.01:1 of the Code of Virginia. (Paul Mahoney,
County Attorney)
G.
H.
3. First reading of ordinance authorizing the acquisition of
property on Glenmary Drive from Martin G. Gallimore and Gary
W. Gallimore for an access road into the Roanoke County
Center for Research & Technology. (Tim Gubala, Economic
Development Director)
~. ~ ~~~
SECOND READING OF ORDINANCES
APPOINTMENTS
1. Board of Zoning Appeals
2. Clean Valley Council
3. Community Policy and Management Team
4. Fifth Planning District Commission
5. Highway and Transportation Safety Commission
6. League of Older Americans -Advisory Council
7. Parks and recreation Advisory Commission
8. Virginia Western Community College Board
CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT A ENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED
BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND WILL BE
3
CONSIDERED SEPARATELY.
1. Approval of Minutes -April 13, 1999
2. Request for acceptance of a portion of Cortland road and
Orchard Park Drive into the Virginia Department of
Transportation Secondary System.
3. Resolution changing the date of the regular meeting of the
Board of Supervisors from May 25, 1999 to May 27, 1999.
4. Approval of funding for roof replacement needs for Phase I of
the School Capital Improvement Program.
.~~ ,
~,~~
J. REQUESTS FOR WORK SSIONS
U~v
~g
CJ~ ~ 19~
K. REQUESTS FOR PUBLIC HEARINGS
L. CITIZENS' COMMENTS AND COMMUNICATIONS
M. REPORTS
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5. Accounts Paid -March 1999
6. Revenue and Expenses for the month ended March 31, 1999
~ , ~,,,,.~ ~=- ~1,,~,
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
4
O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM)
P. EXECUTIVE SESSION pursuant to Code of Virginia Section 2.1-344 A
Q. CERTIFICATION RESOLUTION
R. ADJOURNMENT
PLEASE NOTE: THE SECOND MEETING /N MAY HAS BEEN
CHANGED FROM TUESDAY MAY 25, 1999 TO THURSDAY, MAY 27,
1999. THE TIMES REMAIN THE SAME• 3 P M AND 7 P M
5