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HomeMy WebLinkAbout5/27/1999 - Regular~ff~~~ ~ ROAN ,~.~ ~ L z. ~`~ ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA MAY 27, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 -P m and Saturdays at 4 p.m. PLEASE NOTE THAT OUR MEETING TODAY IS NOT FOLLOWING OUR REGULAR SCHEDULE AND IS BEING HELD ON THURSDAY, MAY 27, 1999, INSTEAD OF TUESDAY, MAY 25, 1999 Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call A~PRESENT AT 3.00 P.M. 2. Invocation: Jack Trent, Superintendent Roanoke Juvenile Detention Home tinR TRENT UPDATED THE BOARD ON RENOV~T~nNS AT THE J~LI~E nFT NTION HOME. 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS i ® Recyded Paper 1. First reading of an ordinance to acquire the Read Mountain Water System. (Gary Robertson, Utility Director) H. SECOND READING OF ORDINANCES 1. 0-052799-2 FFH MOTION TO ADOPT ORD URC 2. Second reading of ordinance authorizing the execution of an agreement with Home Depot USA, Inc. to reimburse the County for certain expenditures, and to address the sale of certain real estate (0.251 acre identified as Tax Map No. 77.13-5-30 and 0.254 acre Tax Map No. 77.13-5-31). (Paul Mahoney, County Attorney) Second reading of ordinance authorizing the acquisition of property on Glenmary Drive from Martin G. Gallimore and Gary W. Gallimore for an access road into the Roanoke County Center for Research & Technology. (Tim Gubala, Economic Development Director) S. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Nickens• (1) Met with representative of United Way to discuss their b ing involved with distribution of Coun y funds to service ~.gencies. The accented the idea and with Board nnr ~~rrpnrp he would like to ~reaare a letter to the United Wav requesting ~ the United Way's , i i a ion (2) Receivarl information that Rising Star S ports Camp is still in violation of the County Code Asked PMM and Planning staff to investigate in the immediate future to discontin ~p the se violations ~,~ Advised that the County staff has resoondec~ to the tra nsportation issues raised by the Senior and Challenged Citizens Commissi on He would like S~aies of (a) Regulations Governing Special Education Programming for Children with Disabilities in VA ~ and (b) copies of the Roanoke County Schools Annual Plan for Saecial Education for FY 1998/99 and FY 1999/2000 Qlaced in each Countyl~i~~y~ Supervisor McNamara• (1~ Advised he was late for the evening session because he saoke to 52 students who w ere valedictorians in their high schools. He congratulated all of them (2~ Announrprl thPrP will be a Work Session on June 8 to discuss funding capa bilities for Phase 2 school construction projects T. CITIZENS' COMMENTS AND COMMUNICATIONS io U. ADJOURNMENT ~~ ~ (+lOAN ~ ,~vrr cs n~ eu~ x~ F ~ ' z a? C~x~~xx~# ~~ ~a~xx~~a.~.~ 1 38 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MAY 27, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and Saturdays at 4 p.m. PLEASE NOTE THAT OUR MEETING TODAY IS NOT FOLLOWING OUR REGULAR SCHEDULE AND IS BEING HELD ON THURSDAY, MAY 27, 1999, INSTEAD OF TUESDAY, MAY 25, 1999 Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Jack Trent, Superintendent Roanoke Juvenile Detention Home 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. BRIEFINGS ® Recycled Paper A-052799-1 MEETING DATE May 27, 1999 ACTION # ITEM NUMBER C - AGENDA ITEM : School Board Request to Appropriate the FY 1999 State Lottery Funds COUNTY ADMINISTRATOR'S COMMENTS : i~~%C*'~- BACKGROUND : The 1999 General Assembly passed legislation that distributes the lottery funds to school divisions in fiscal year 1999 and fiscal year 2000. In order to receive these funds, local governing bodies must: (1) match the state lottery funds with a local share based on the composite index of $ 198.80 per pupil in adjusted average daily membership (ADM) and also for any hold harmless funding they may be eligible to receive; (2) appropriate the state lottery funds solely for educational purposes with no less than 50 percent appropriated for non-recurring expenses as described in Regulatory Supts. Memo. 1, dated March 3, 1999; and (3) maintain the same level of local support for public education operating expenditures as provided in fiscal year 1996. Another requirement passed by the 1999 General Assembly is that unexpended lottery funds from fiscal year 1999 shall be carried over by the locality to be appropriated to the school division in fiscal year 2000. SUMMARY OF INFORMATION: In Supts. Informational Memo. 86, dated April 30, 1999, titled " 1998-99 Entitlements Based on March 31, 1999 ADM "Roanoke County Schools will receive $ 1,711,890 in state lottery funds. This dollar amount exceeds our initial request (see page 17 of FY 1999-2000 School Board Budget) by $ 8,316. These funds will be added to School Buses. (See Eligible Lottery Funds Expenditures Attachment.) The School Board approved this request at their May 13, 1999 meeting. FISCAL IMPACT : It is anticipated that the FY 1999 state lottery funding will be transmitted to Roanoke County on the last May EDI payment. Funds that are not spent in the current fiscal year will be carried over to the 1999-2000 fiscal year. STAFF RECOMMENDATION : Staff recommends appropriating $ 1,711,890 for the FY 1999 state lottery funds as outlined in the attachment. J rry Hard Elmer C. Hodge County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: H. Odell Minnix to approve Johnson Harrison VOTE No Yes Abs x x McNamara- x Minnix _ x Nickens _ x cc: File Dr. Jerry D. Hardy, School Director of Budget & Data Management Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board ~. Eligible Lottery Funds Expenditures (FY 1998-99) DEPARTMENT REQuES ~ 5 Guidance (Basic Imaging System Maintenance Vehicle Vocational Education Equipment Allocations of lottery proceeds to school divisions are based on the state share of $198.80 per pupil in fiscal year 1998-99 and $195.00 per pupil in fiscal year 1999-2000. Local governing bodies must appropriate sufficient funds to: ^ match these funds based on the composite index, and ^ maintain the same level of local financial support provided in FY 1996. These funds must be used solely for educational purposes. No more than 50% can be used for recurring costs (operating costs such as teacher salaries). No less than 50% can be used for non-recurring costs. Unexpended funds from the current fiscal year can be carried over by the locality to be appropriated to the school division in the second year of the biennium (1999-2000). ~~GpUNTj,sc Q~ yo O ~ cent £ ~e~~,o OFFICE OF DIVISION SUPERINTENDENT 5937 Cove Road Roanolze, Virginia 24019 Phone: (540) 562-3700 Fax: (540) 562-3994 MEMORANDUM TO: Dr. Jerry Hardy, Director of Budget 8v Data Management FROM~(.S~' L. Kelly, Director of Guidance 8v Staff Development DATE: March 10, 1999 SUBJECT: Basic Imaging System ~~ Based upon information we have received from companies selling imaging systems, we have come to the conclusion that we will need an imaging software package that provides scanning input capability, indexing, viewing and retrieving; a document scanner that provides both a document feeder and flat-bed capabilities, image serving capabilities with optical disk storage with appropriate data/ disk management software. If you include installation, training and a full year of software and hardware maintenance, the rough estimates we have received are around $45,000. I would request that we consider'this option within the context of the lottery funding this year for the Roanoke County Schools. .lam ~~GpUNrjsc ~ ~ I ~ y OFFICE OF DIVISION SUPERINTENDENT Q p 5937 Cove Road ~ ~ ~ Roano~ze, Virginia 24019 Phone: (540) 562-3700 Fax: (540) 562=3994 9c°ent £x~e~~'G~~ To: Jerry Hardy, Director of Budget and Data Management From: Garland Life, Senior Director of Instruction Subject: Items for Capital Expenditures Date: March 10, 1999 12 Elementary schools in desperate need of a $48,0000 good piano. Currently two years late in replacing existing pianos Instructional Music Equipment replacement $47,580 Instructional Music Equipment for the increase $52,215 in enrollment Gifted department (3 desk top and 3 lap top $15,000 computers) Science - Elementary $10,000 Manipulatives, content kits and equipment to enhance SOL instruction Science - Middle $20,000. CBL's, probes, and equipment to enhance SOL instruction Science - Secondary $40,000 Calculator, CBL's and equipment to enhance SOL instruction Art - Cabinets for Wm. Byrd $25,000 Cabinets for new classrooms Art - Instructional Equipment $30,000 Mathematics $15,000 Equipment to support SOL instruction Total $302,795.00 Media Services/Information Systems ~ _ ~ Department 87 Request for one Time Purchases from Lottery Funds Item , QTY Each Total ClarisWorks 5.0 U ade ac/Win 750 $21 $15,750'', Windows Com uters for Attendance 10 $1,279 $12,7901 Windows Com uters for Central 5 $1,279 $6,395' Windows La to s for Staff 5 $2,999 $14,995~~, Video/Data Pro ector for Loan 1 $2,965 $2,9651; Di ~tal Cameras for Schools Pentium Lab for Middle Schools 21 2 $699 $35,000 $14,6791 $70,0001 TOTAL $137,574 The items above are immediate needs that are unfunded in the current budget. Rationale is as follows: 1. Teachers have requested the upgrade to ClarisWorks 5.0 from our current 4.0. This program is used primarily in Grades K-8 on both Macintosh and Windows Computers. Version 5.0 is cross platform. This adds functionality to the creation of student databases and spreadsheets to meet the Technology Standards of Learning for Grades 5 and 8. 2. The ten attendance secretaries in secondary schools need Windows computers capable of running the Star_Base software prior to its installation in August. This funding is not in the current budget. 3. Several administrative and secretarial computers in the central office need to be replaced due to age and unreliability. 4. Construction and Budget offices have requested laptops to facilitate off-site work. We also need at least two "loaner" laptops for staff to work off site and use in presentations. 5. An additional video/data projector is needed to meet demand for special school activities, inservice sessions, and administrative presentations. SNOW REMOVAL /EQUIPMENT NEEDS (Transportation Department) (1) (New) Shop Truck with Snow Plow Truck $22,500.00 Bed $ 3,200.00 Plow $ 2.300.00 Total $28,000.00 (1) (New) Snow Plow Complete Total $2,300.00 (i) (New) Stone/Salt Tailgate Spreader Total $2,400.00 (Maintenance Department) (1) (New) Shop Truck with Snow Plow Truck $22,500.00 Bed $ 3,200.00 Plow $ 2,300.00 Total $28,000.00 (1) (New) One Ton Flatbed Dump Truck with Snow Plow Truck $21,100.00 Base Price $27,300.00 Bed $ 3,900.00 4WD Option $ 3,800.00 Plow $ 2,500.00 Total $31,100.00 Total $27,300.00 (1) (New) Stone/Salt Spreader-8 Ft Hopper with Gasoline Engine Total $3,500.00 (1) Retrofit (7) Existing Snow Plows/Power Angle Units M 14 M 41 M 81 M 136 M20 M61 M85 Total $7,500.00 Equipment Needs Total $99,000.00 Surplus/Sale M 42 1986 Chevrolet S10 Pickup Mileage-136,319 M 49 1967 Chevrolet C50 Flatbed/Dump Truck Mileage-105,071 M 60 1983 GMC S15 Pickup Mileage-122,632 M 69 1984 Ford F250 Shop Truck/Snow Plow Mileage-118,313 M 103 1966 Ford F350 Flatbed Truck Mileage-109,428 ~-l /jdc ,~-/ ~couNry o'~ `~~ ~ ti '~ ~ Vocational & Adult Education 'ecer £~ar~ih MEMORANDUM TO: Dr. Jerry Hardy, Director of Budget & Data Management FROM: Garland Kidd, Director of Vocational and Adult Education SUBJECT: Items for Capital Expenditures DATE: March 29,1999 Please consider the following expenditures from the 1998-991ottery funding for Roanoke County Schools: CAD workstations and upgrades at WBHS, GHS, $ 72,640.00 CSHS and NHS Computer workstations for CSJH (16), RCCC (4), $126,100.00 WBMS (16), GMS (10), HVJH (16), NMS (15 ), CSHS (5), NHS (5), GHS (5), WBHS (5) -total of 97 at $1,300.00 each Equipment upgrade for ARBTC in the following $ 46,260.00 programs: auto mechanics, carpentry, graphic and ad design, CIT, electronics, horticulture, masonry, precision machinery Equipment upgrade for RCCC in the following $ 5,000.00 programs: auto servicing, construction technology, small engines, vocational assessment, business TOTAL $250,000.00 .~ ACTION NO. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 1999 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for June 22, 1999. The titles of these ordinances are as follows: 1) An ordinance to obtain a Special Use Permit to construct to obtain a Special Use Permit to construct a life care facility, located at 7603 Marson Road, Hollins Magisterial District, upon the petition of HCMF/American Healthcare. 2) An ordinance to obtain a Special Use Permit for an Accessory Apartment, located at 4927 Huntridge Road, Hollins Magisterial District, upon the petition of Elizabeth Lawson. 3) An ordinance to to rezone 10.61 acres from R-1 to AR to construct greenhouses, located on West River Road (tax map # 64.03-1-34), Catawba Magisterial District, upon the petition of Roger Rardin-The Tyler Rose Inc. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. STAFF RECOMMENDATION: ~!-3 Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for June 22, 1999. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1 through 3, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by No Harrison Johnson McNamara Minnix Nickens Abs a COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 52G~ 6ernard Dr..- P.O. Sox 29800 Roanoke, VA Z-018 t 5~G' ~~2-2oEa Fax c5';o i 7%2-21 G8 For staff use only dateLLr(eceiv~d~~ ~_tt ~ Z~ re rved by: ~/-~.. app(ica,~ip~ te~~ ~ IPC_(rcZ~ da;e: rr placards issued: I a~c da;e: ., ~, z ~ ~ t 5~ ~ u;.~~ , Case Number: ~~ y. ~~~ ~i s!i -.r 'n Yy~'t iT'Ft1ti E`3". ~iii~~ir'~ i° ii'i' iii <i i~~~5 Sit' ~: ''i ~'~~ii~'~i i5ii' ii' 'i.5.5ii~~s'l.as~~.~iiiiii is iii' i`i' ~.°i''•' ~ `~' i~ iii i I ~i i~~ Chec:~ type of ae;.lication hied (check all that applyl: ~^ REZONING Lxt SPECIAL USE INVARIANCE Applicant's name: g~/American Healthcare Phone: 774-4777 Addrss: 2965 Colonnade Drive, Suite 200, Roanoke, VA ~ Zip Code: 24018 ' ~ Phone: 362-4416 Owner s name: Hollins Manor Addrass: 7540 Williamson Road, N.W. , Roanoke, VA Zip Cod:: 24012 Lecaticn or preper:y: Tax Map Numoer: 27.11-1-22 Located on eastern side of Marson Rd. 'viagisterlal DIStrlCt: llins H roximately 540 ft. north of a o pp Williamson Road Community Fanning Area: Hollins Size c` parcel (s;: Existing Zoning: C-2 R,25i_~ acres Existing Land Use: Vacant sq.; ~. .::::::: ~ .~ i ::::.:.:.:.:. :.:.:.,:,,f::.:,:. .:::.:.:.:.:.::::::::::.:::y::;................. ....... y ¢ .. ~~~~~~~~+~i .r~ I ~ Fropcsad Zoning: C-2 ~ ~~ SIaR` Use Cniy i Proposed Land i.ise: ~ i Ad~I~ome ~> ~ C.r~ r~e j-z:<c ~ 1, ~I ;Use type: ii ~j _ Does the parcel rnee*, the minimum lot area, width, and frontage requirements or the requestee district? YES X NO IF NG, A VA RIA.NCE IS REQUIRED FIRST. ~ Dees the parce! meet the minimum criteria for t;~e requested Use Type? YES X NO IF N0, A VARIANCE lS REQUIRED F1RST. ! I If rezoning request, are conditions being proffered with this request? YES NO ! ., . . :`1 i';'~ iiiiiiiiiii;siiiiiiiii~`:~'•i';•i'•;?i;` :l ~a ii?iii;sii`ii;?i i~;i~iiii~;,: ~~:; Variance of Sec,:on(s, of the Roanok.. County Zoni ng Ordinance in order tc: ~ I Is the application complete? Please check i-' enclosed. APPLICATION WILL NOT BE ACCEPTED 1F ANY uF T i-t'ESE ITEMS ARE ivSISSING OR INCOMPL ETE. ws v wa v rus v Consultation X ~ 8 1(2" x 1 1" concept plan X Application fee Application --'u Metes and bounds description «., Proffers, if applicable Justification <<:%: Water and saver application Acjeining propery owners l hereby certif,~ that l am either the owner of the property or the owner's agent or contract purchaser and am acting wirh the knowledge and c sent of the owner. - Owner's Signature: ~ / ~ ~ "~~ i cc a n D~` ~ -~- ~~ Applicant HCMF/American Healthcare Fri Srah` Usa Ort/y: Case Umber The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms or public health, safety, and general welfare. Please answer the `olio•.ving questions as thoroughly as possiole. Use additional space if necessarf. Please explain haw the request furthers the purpos=_s of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The purpose of the ordinance set forth by Roanoke County is to provide the health, safety and welfare of the public. This project will expand the healthcare use that currently exists on the surrounding property. It will also allow for a more consistent and homogeneous community, particularly when taking into account the long range plans for the entire area. It is the intent of the applicant to provide an independent living facility as well as replace and upgrade the existing assisted living and medical clinic. There will be no significant impacts resulting from additional traffic and we will follow all County regulations with regards to stormwater management. There are no natural watercourses, historic buildings, or landmarks on the site. Please explain how the project conforms to the general guidelines and policies contained in the Roanc'sce Ccunt~ Comprehensive Plan. This development lies within a transition district of the urban area land use plan. This district encourages the orderly development of parcels `that will act as a buffer between high intensity development and lower intensity development. We feel -this project as a retirement home and healthcare provider, will work well as a buffer/transition between Williamson Road and the neighborhood to the rear. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schocls, parks/recreation, and fire rescue. This development should have no adverse impacts on adjoining properties or the surror~nding area. Public utilities will not be overburdened, and any increase in storm water run-off will be controlled through practices set forth by Roanoke County. There are two points of access proposed on Matson Road. There are no sight distance or traffic concerns. t e'iNioa~ -,wvno~ ~orrooa tnn:usia Tna3tsiovw sNmor~ T ~ i ~ 4 / ~~ !{~ ~ ~j~~ ~jl~ ~iONyW SNII~OH ~ ~ ~ ~ ~ ~ i ~¢ ~~ ~ 4 ~ ~ ! ~ ~ ~~~ ~~ ~~ ~ ~ 8 >4 ~$~~aa~~s ~ g~ ~~ ! ~ ~~n"' ~ ~ ~~d~~~~a~ c~ a.., ..~.. ~~\ ~~ „ I N ~~ ~~s~ , , , , , I ~~ ~_ ~ ~ ~ _ ~ ~a ~ ~ k ~ ~ ~ I ~ I ~ I _L ---- ~ ~ .a ~~ ~ ~~~ - - ~- --1-~ - ~ z w a w U$ O~ U~ dl N ealth^ pia ~. 1 BFJt ~~ ~~ F ~J' O~ 0 ~a ~C 5. .~ th t ~ .,b:sa ~.CSU ti i . 2.70 Pe. ~+, N0. 2.39 ae. 10sg ~ ~ r ~/ ~$ ~~_. .1 '. ~ ~ '~ 18. ~4r trer, 9 Cllr 17. ~ ~~`. I g' '• 16. ,. ` , ~~ ~. ~ i5r3 0 $' ;~?< g fW:f.~ Q Aae~,v T.12 '~~ . e. ~ 5.+7 z a \ 120 no.(o) g• ~ ~•~ '~ 1.07 a~. c ~z~~,~ \ ,~ o 23.1 n O o,, 4~' y ~ 2.so Ac. to -acs ~g!~ ~ ~ti 15. ~„ ~ e3 OA ~ ~ 'S L~~ lr _...ti 9. M~ 1~ J .T537~g. ~` ~ ;~ z ,~ X i. u .• ~ 23. \ ,y,~~s a~ `~ „ ~y r ~ 't50 Commonwweo/th 1. 13. 76 x. ` l.- ~ ;o, of ~rginio ~~ , ` Highway Dept ~~y . :, ~0 12. "' r .~ ~ ,~ 7 ?5~2 %ao3 ~~ ~~ :~~r ~ \ i .r 80 5 10p ;>. '5W3 ?5r5 e"jy ~,.p 5~V •~ ,Y _ .,.,. 7.1 N N y~51 ~ y ~p8 '5.33 ~ y, 4. ~U NN J. I gt,• :;1ci ~ ~ z.3c 2 ~.: L ~v~ d ROB O ~~~1$P9O ?GZp 11• 10. ++yy,, 1.97 ae. '~ ,b ROANOKE COUNTY HCMF/American Healthcare .DEPARTMENT OF Spectral zcse permit COMMUNITY DEVELOPMENT Tax Ms~p 27.11-1-22 NOt Y Z ll 25. 9,D4 !~ ~~I ., COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Or. P.O. Eax 25800 Roanoke, VA 24018 f 540' 772-2063 FAX (540) 7 i 2-21 03 date receiv d:' receiyev: I a lication fee: FCr6Z?, date; ~ placards issued: ~ ~~~ ~05 ate: I ~ &~.z.z 9 Case Number l ,~. ~ ~~ i - I`:'I E~~J7i~t'.7`~ii!:(~~'J~i.~:.E.....~l~Cf.:7~.~:..iiii!i iiii!!i!isisi;i'as~i;i!?:.i[i;!~~i;i;i`:ii:;'~:i!iii;E(`?`ii:i;i;i::~`'iii':.i~.~`.'.':'.~.`i~~r,iiiii?i;!Ei`.`.;i:.iii':!;!isi!iii~i'.f`iii.i;;i:?:i~!:~!i'i~`~i:'`~.:ii~i!:!:I:i`i:ii;`i':i... , 1 Chec'.~ type of application filed (chec!~ all that 4pplyj: ~i^ REZONING ~1.'SPECIAL USc ^VARIANCE A.pplicant`s name: Elizabeth W. Lawson daytime 343- 9376 Phone:977~-4233.- , Address: 4927 Huntridge Road, Roanoke, VA Zip Code: 24012 Owner's name: Elizabeth W. Lawson Fhone: Address: 4927 Huntridge Road, Roanoke, VA Zip Code: 24012 Location of propery: Tax Map Number: 40.13-2-25 4927 Huntridge Road, Roanoke, Virginia 24012 ~~tagisterial District: Hollins Community Planning .Area: Bonsack Size of parcel (s): Existing Zoning: RI ~ + acres Existing Land Use: Single Family Residence sq.ft. ;' ;':r''Yl is ; .;:;:; ; ::; i:::rlii:'::i:: ~~~~~~~`:" l:'~:;iiii;!t ' 1 .~... ii~ii'.:3;ii`:i!i`:ili`3 ii`iii i; i;i; i; ii;i i;(;~i Proposed Zoning: g i r-or Starr" Use Onry I ~ Proposed Land Use: Single Family Residence ' use Type: Accessory Apartment `) Does the parcel meet the minimum lot area, width, and frontage requirements or the requested district? YES X NO IF N0, A VARIANCE IS RE~'?UIRED FIRST. Does the parcel meet the minimum criteria for t~~e requested Use Type? YES X NO (F N0, A VARIANCE IS REQUIRED F1RST. If rezoning request, are conditions being proffered with this request? YES r`!0 .{ Variance of Sectionls) of the Roanoke County Zoning Grdinarce in order to: Is the application complete? Please c-h~eck if enciesed. APPLICATION WILL NG T BE ?.CCEP T ED IF ANY OF THESE ITEMS ARE MISSING OR fNC0+ti1FLE T E. Fvs v iris v ws v Consultation 8 1(Z" x i 1 " concept plan ~ Application fee Application "''' Metes and bounds description ~ ~: Proffers, if apolicabfe Justification I`'Y~ Water and se~Ner application Adjoining property owners !Hereby cerriiy that l am either the owner of the property or the owner's age.~t or contract pwchaser and am acting with the knowledge and conse,~r or the owner. Owner's Signature: ter' Starf Use Only: Case Number :. f .... ~;~y 3~+.!~.r~~y+~ q!7~r ~t '~...f~ '{'' ,~ .~' :'~`'~!~>::~~~`::''iiii.'i'rl.t!'.J~.isA~~f?a'~1~1.t.~1}l'.`:~~~1:`~~'r.~,L`.~a~.~.1~~Y.c~..~ .,~...~. .:~,~Y*,-+.~::k~~'..~;~{,~~ti~_:.:.:~..:.~..~~...:.:.:-:~.: ; :...:-:~::....:.:.~::::.:..:•~..~..:.~, Elizabeth W. Lawson ~~ A.policant The Planning Commission will study rezoning and special us= permit requests to determine the need and justification far the change in terms of public health, safety, and genera( ~rvelfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furhers the purposes of the Zoning Ordinance (Section 30-37 as wall as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The accessory apartment will be used for the purpose of housing an elderly mother. This use lies within the accessory apartment section of the code. My mother does not drive in Roanoke traffic and travel time is great at present. It would solve many problems if we lived in the same house. Also at a later date when she needs care, her other local daughter lives in LaBelleview (the closest subdivision to Huntridge) and will be close and available to help with our mother's care. There is no intention on my part of ever renting out this apartment. There would be no physical change to the outside physical appearance of the house. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. The apartment conforms to both the minimum and maximum floor area prescribed by the zoning ordinance. The apartment will be within the main or only structure (basement area). Only one apartment will be constructed and the owner shall live on the premises. No exterior entrance shall be added or altered. Parking is sufficient for eight vehicles in garage or driveway. We only have one vehicle. County water and sewage is used for the home and should accomodate the two person occupancy. No additions will be added to the property. The square footage is 712.5 in the apart- ment area. Please describe the impact(si of the request an the prapery itself, the adjoining praperies, and the surrounding area, as well as the impacts on public services and facllitles, including water/se~Ner, roads, schools, parks/recreation, and fire/rescue. There would be only two occupants dwelling in the residence which would be less than normal number for a residential neighborhood. The use for the property would be completely normal for residential living. I see no. adverse impact to adjoining properties at aI1 as they-e are other parents living with their adult children in the neighborhood at this time. There should be rio adverse impact on public services and facilities because there will be only two occupants in the home which .would be normal use of sewer/water; roads (only 1 vehicle); schools (not much use for 51 year old daughter and 75-year old mother. Our park use would be minimal and fire and rescue use would be the same as any family of two. 'There will be no changes to the outside of the building. The existing door at the rear walkout level will be used. The walls are already in place and finished with dry wall. r ~~ r' A drop ceiling is already in place and lighting is already installed. The basement finished area is already carpeted. The fireplace is part of the original construction. Changes to be made. A wall would be constructed in the already existing great room between kitchen area and dining area for the purpose of bearing kitchen cupboards. A kitchen installed 9' x 9' as displayed in separate drawing. A floor drain in near: by furnace room would be used for sink and dishwasher. A separate electrical circuit has already been installed in the kitchen area. Two windows would be cut. One would be in the living room and one in the bedroom. A bathroom would be installed in an empty room next to the bedroom. Some plumbing is already roughed in. A sink/vanity,. shower and toilet would be installed. Vinyl floors would be installed in the kitchen and bathroom. Linen and clothes closets would be installed in the bathroom area. One heat duct is in place. -Two additional heat ducts will be added along with a lower level cold air return. The home inspector told: me that the furnace is more than adequate to handle the lower level also. The opening from the drive in garage to the apartment area will facilitate her travel as she gets older. No steps. v Q. d. Pa~+ G z ~ m a ~ w +~ 6 ~ 0 ro 3 e 0 - o N F+ .D N ~ ,L] „9,Z( ~ ~ oa - c ~ ~ .~ L C 'n •.~ O '9 Q. L H 6 ~ ° a a. 0 p0 ~ ~ Q v U ...~ ~ .~ w '~ v ~ „9,ZI ' .. N 00 R) - }., ~ ~ N OD R1 U v 0 b _. ~zaMOus ~ ~= G a .,.i ~ a ~ G x ~ a ~ r+ o v a 3 v .~ moozq~Eq ~ r = ~ c / ~ ~~ R r G u ~~ i 3 2 a - ,~ i G v c u c~ ~ a a. a E ~ - ~ ~ N ~ O "'a j R F+ W i ¢ ao a •~ a > ~- •~+ a ~ ~ ~ o ~ 0 b ~ a l ~' ~~-~~ ~ „9,Z( ~ C janat zaddn o~ szie~s ` ~' c .,~ x ro ~ 3 +~ ro v C N ~+ b C v a ro 0 ~n ~ ~i 1J .~ - 3 v~ N ..C U Sa CO O N Q Cn L G' ~'. O O •.i ~+ v1 W G a R1 8 • r+ N Q •~ v ~ ~ ~ ~ v o .c z H ~~ zOOD a~E3E^ ~ ~ ~ ~`"-M• z00}) a EzE~ ~, a Dwg no. Note: This drawing is an artistic 4170e353 interpretation of the general THE appearance of the floor plan. It is HOME DEPOT Lawson, Elizabeth not meant to be an exact rendition. ~~ , ,' Yl- ~ n Ifs Y11_ Elizabeth W. Lawson 4927 Huntridge Road Roanoke, Virginia 24012 April 22, 1999 Roanoke Zoning Commission Roanoke County Government Roanoke, Virginia Dear Commission: u ..~,~ C' .~ r ~ 1 r r; ~ _ /Y /' ~{I: % / / F~~\- ~.~ ..~: lam/ l...x~1 V J r~ ~-. ;' ~/ ~ ~ ~ ,~ ~ ~,. ;~ ~ +,. 1 ~--- ~~ C. C,~. ~:~~-L~~-G~ ~~:~~.~ ~~, The plan enclosed represents a project to add a small apartment to the walkout basement of the above Huntridge Road home. My mother is elderly and does not drive in Roanoke traffic. She needs to live in close proximity to her children for transportation and for personal care during her declining years. At this time she is able to care for her own spaces so I feel that it would be in her best interest to be able to do so. My sister lives in LaBelleView which is the closest subdivision to Huntridge and is willing to help with transportation and care as the need arises. Our expecation is that we would undertake this task together. This letter is for the purpose of asking Roanoke County Zoning Commission to issue a special use permit so that I could have this needed apartment constructed. This apartment is the plan that my mom and family feel would be best for the situation. I have no interest in turning Iluntridge into a multiple dwelling community but to construct this apartment for fanvly use only. I simply need to provide a nice place for my mother to live and be cared for. I was encouraged by someone at your office to check with the neighbors before I attempted this project. Copies of signed letters are enclosed (3j. Nty consultation session was conducted by Mr. David R Holladay about three weeks ago. I sincerely ask you to please consider this request fora special use permit and anxiously wait your response. Respectfully subrrritted, Elizabeth W. Lawson Enclosures tiJ Elizabeth W. Lawson 3336 Fort Lewis Circle Salem, Virginia 24153 (540)380-5016 March 3, 1999 Property Owner Adjacent to 4927 Huntridge Road Roanoke, V'uginia 24012 Dear Property Owner: I am considering a purchase of the house at 4917 Huntridge Road which is listed with MKB reactors. The reason I wish to move there is that I have recently sold my house in order to buy a property in which to build a small apartment in the basement to house my mother. She is 75, widowed, and does not drive in Roanoke traffic. Both of our lives would be much easier if we lived under the same roof. I chose Huntridge because my sister and brother in law live in LaBelleview and at a later date when my mom needs care, my sister would be only a couple of blocks away to be able to help with the care of my mom. ~~ The reason that I am approaching you is that I called Roanoke County to see if zoning would permit me to add a small kitchen to the house since the basement already has a finished family room and sewing room. The zoning supervisor advised that a Special Use permit could be secured that would allow me to do this but my intentions would have to be published in the newspaper. They would then listen to any neighbor who objected. The four neighbors adjacent to the subject house would have the most influential say about the situation. Obviously, I need your help. I am asking if you have any objection to the adding of a small kitchen to the walkout basement of the house at 4927 Huntridge Road and if you do not ,that you would sign this letter saying that you have no objection to this addition. This would allow me to incur much less risk about buying the house and would give me some support documents to present to the Roanoke County to help me obtain the Special Use permit. Only one person applied to the county last year for such a permit so it appears io me that few people do these things in a legal manner. My promise to you in this letter is that I would never rent out the space that I am hoping to prepare for my mom to live in. It is not my desire to turn your neighborhood into a multiple dwelling community but simply to provide a nice place for my mother to live and be cared for. )f you would agree that it would be acceptable to you if I added a small kitchen to the basement of this house after purchasing the property, would you please sign this Letter below ? I sincerely appreciate your consideration of this matter. If it is accomplished that we purchase the house and gel the Special Use permit, we will both do our very best to be responsible and good neighbors. Thanks again for your consideration of this matter. Please feel free to call me at the above number up until 11:00 p.m. any evening if you need to discuss the matter;. Sincerely, Elizabeth W. Lawson ,. Signature of Property Owner '~. dale ~ ~~~ l I Signatureof Property Owner ~~~6 ' `f' ,~l~date 3 Address of Property Owner ~~~~ i~,~'~ ~ ~J.Utt~~ ~ Z~'~f'' Elizabeth W. Lawson 3336 Fort Lewis Circle Salem, Virginia 24153 (540)380-016 March 3, 1999 Property Owner Adjacent to 4927 Huntridge Road Roanoke, Virginia 24012 Dear Property Owner: I am considering a purchase of the house at 4917 Huntridge Road which is listed with Mid realtors_ The reason I wish to move there is that I have recently sold my house in order to buy a property in which to build a small apartment in the basement to house my mother. She is 75, widowed, and does not drive in Roanoke traffic. Both of our lives would be much easier if we lived under the same roof. I chose Huntridge because my sister and brother in law live in LaBelleview and at a later date when my mom needs care, my sister would be only a couple of blocks away to be able to help with the care of my mom. The reason that I am approaching you is that I called Roanoke County to see if zoning would permit me to add a small kitchen to the house since the basement already has a finished family room and seu+ing room. The zoning supervisor advised that a Special Use permit could be secured that would allow me to do this but my intentions would have to be published in the newspaper. They would then listen to any neighbor who objected. The four neighbors adjacent to the subject house would have the most influential say about the situation. Obviously, I need your help. I am asking, if you have any objection to the adding of a small kitchen to the walkout basement of the house at 4927 Huntridge Road and if you do not ,that you would sign this letter saying that you have no objection to this addition. This would allow me zo incur much less risk about buying the house and would give me some support documents to present to the Roanoke County to help me obtain the Special Use permit. Only one person applied to the county last year for such a permit so it appears to me that few people do these things in a legal manner. My promise to you in this Ietter is that I would never rent out the space that I am hoping to prepare for my mom to live in. It is not my desire to turn your neighborhood into a multiple dwelling community but simply to provide a nice place for my mother to live and be cared for. If you would agree that it would be acceptable to you if I added a small kitchen to the basement of this house after purchasing the property, would you please sign this letter below ? I sincerely appreciate your consideration of this matter. If it is accomplished that we purchase the house and get the Special Use pernrit, we will both do our very best to be responsible and good neighbors. Thanks again for your consideration of this matter. Please feel free to call me at the above number up until 11:00 p,m. any evening if you need to discuss the matter.. Sincerely, Elizabeth W. Lawson ,,.. , Signature of Property Owner •~ " ~ date ~' ~" ~ I SignatureofProperty Owner r date ~'~" QQ Address of Property Owner y ~ ~ ~ N V n f1^t dq ~ ~ G~ . fa Elizabeth W. Lawson 3336 Fort Lewis Circle Salem, Virginia 24153 (540)380-5016 March 3, 1999 Property Owner Adjacent to 4927 Huntridge Road Roanoke, Virginia 24012 Bear Property Owner: I am considering a purchase of the house at 4917 Huntridge Road which is listed with MKB realtors. The reason I wish to move there is that I have recently sold my house in order to buy a property in which to build a small apartment in the basement to house my mother. She is 75, widowed, and does not drive in Roanoke traffic. Both of our lives would be much easier if we lived under the same roof. I chose Huntridge because my sister and brother in law live in LaBelleview and at a later date when my mom needs care, my sister would be only a couple of blocks away to be able to help with the care of my mom. The reason that I am approaching you is that I called Roanoke County to see if zoning would permit me to add a small kitchen to the house since the basement already has a finished family room and sewing room. The zoning supervisor advised that a Special Use permit could be secured that would allow me to do this but my intentions would have to be published in the newspaper. They would then listen to any neighbor who objected. The four neighbors adjacent to the subject house would have the most influential say about the situation. Obviously, I need your help. I am asking if you have any objection to the adding of a small kitchen to the walkout basement of the house at 4927 Huntridge Road and if you do not ,that you would sign this letter saying that you have no objection to this addition. This would allow me to incur much less risk about buying the house and would give me some support documents to present to the Roanoke County to help me obtain the Special Use pernut. Only one person applied to the county last year for such a permit so it appears to me that few people do these things in a Legal manner. My promise to you in this letter is that I would never rent out the space that I am hoping to prepare for my mom to live in. It is not my desire to turn your neighborhood into a multiple dwelling community but simply to provide a nice place for my mother to live and be cared for. If you would agree that it would be acceptable to you if I added a small kitchen to the basemen of this house after purchasing the property, would you please sign this letter below ? I sincerely appreciate your consideration of this matter, If it is accomplished that we purchase the house and get the Special Use permit, we will both do our very best to be responsible and good neighbors. Thanks again for your consideration of this matter. Please feel free to ~ me at the above number up until 11:00 p.m. any evening if you need to discuss the matter.. Sincerely, Elizabeth W. Lawson Signature of Property Owner l-'~ ~± ~~L'~--- date .~~~~.~~ / SignatureofProperty Owner ~~'`""~~ ~'L'r`'~^--~- date ~:3 ~ /.~~ t,~ ~h / 1 ~ Address of Property Owner l (~-~ (' .,i-~ r,~'i ~, ~---- F,a • ~ `y~' 38.28 76.76 85 39.95 ~ gg ~~ _ ~,°~ ~~~ ~ ~~ ~~ ~ 23.28 76.76 85 ~' ~ ~~,~ h _' j c~ h~ ~ ~ g0 ~ ( ~, ~/ 1 ~" ` J, 1 `O°~ 83'54 33 ~~-='~ e ~~ M ~~~ 28 98 ~ ~0 ~o / ~ s ~~ ~ ,' ~.'; S• 9p 86.7 g0 62 ~. L-~ ~ . ~ so. ~S goo `- r j ~ 0 --~ ~-1 ~° ~~~' •o ~ _ ~; - ~ 107.81 85• ? 7 ~ 24.8 , - ,~~. _ ~ '_ 1 t~0 3S. 96 ~~ ~ ~ ~"'~ ~ X9.04 .;12 ~ ,, ~~ 100 90.01 ~~ ~~ ~~ ~°~ 20 100 .~ ~~~ °~'' ~-.''" ~~ - 4p. 7g 59.21 _ ~ ~a _ ~ 105 ~ o ~'' ~(?. .-.. w o ~ - ca ao "$ ~ ~~. ~ ~~ 105 ~ ,-. ~ 1 . ~ ~ o~ ^~ "]-V^ ,` 7 - SQ. ~t ~. ,~ ROANOKE COUNTY Elizabeth ~ La~,uson DEPARTMENT OF Special use permit COMMUNITY DEVELOPMENT Tam Map 40.13-2-,25 COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. P.O. Sox 29800 Roanoke, VA 24018 ( 540` 772-2068 FAX (540) 772-2108 Proposed Zoning: Proposed Land Use: v'~~%+vr <d~~v~. ~fLicrt-~I4t3+~tS~;; date receivedi:- received b ' ' f~ ; application (~ ~. PCi6ZA d e: /~. I placards is ~ BOS date:~j/, ~rt r Case Number: ~~ .- For Scarf Use On/y Use Type: Does the pa,.rc^el meet the minimum lot area, width, and frontage requirements of the requested district? YES !/ NO IF N0, A VARIr.fJCE !S REQUIRED FIRST. ~ Does the parcel meet the minimum criteria for the requested Use Type? YES ?~`' (~JO IF NO, A VARIANCE 15 REQUIRED F1RST. If rezoning request, are conditions being proffered with this request? YE5 NO ~xs1~~~~!l~t~'?;~~~#~~?f`X~t`~`l~~'`:~II~'tl;!Y~~:`~°'`'`''i;```````"`'~~'`"""``€````s`'`"``''`~``""I`I"', Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT 8E ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCO(v1PLETE. nrs v als v ars v Consultation 8 1 l2" x 1 1 " concept plan Application fee Application `''<`: Metes and bounds description Proffers, if applicable Justification ``~? Water and sewer application Adjoining property otivners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowled e and con~se~nt,o(f~t~~he owner. Owner's Signature: ~~~=-- ~'~-~''v°`'"~-'~ r .i .. _ ~....._..i':;i'~i~;;;iyn~.'•','~rii~z~~~~`t'?`:;'r:'r'r:r~t~r'='n~kie>'~*`~'~74ib~t~f~1~~~1€~'~l."fT.~%~"~~~~I;`:!•`•.~`:`E ~~ ~~''~?` Question #1 ~~ ~ 1. Since greenhouses are covered with clear plastic, they don't bock sunlight. The plants naturally clean the air. There is very little flammable material in a green house, so fire isn't a concern. All greenhouses will be built out of the 100-year flood plain. 2. The property located on route 639 (West River Road) has limited traffic, so congestion isn't a problem. 3. Our greenhouses are neat and clean, so they fit in well with this rural setting. 4. Our greenhouses should in no way affect the police or fire protection, disaster evacuation, civil defense, transportation, water, sewer, flood protection, schools, parks, forests, playgrounds, recreational facilities airports, or other public requirements. 5. There are no historic buildings on our area. 6. Our greenhouses will not overcrowd the land or raise the density of the population in any way. 7. Last year we had over 40 employees, many are part time summer workers (high school & college students), which provides for desirable employment and enlarges the tax base. 8. Our goal is to preserve the land as agricultural, and since it` s a hay field, there are no trees to cut down. 9. There are no approach slopes or other safety areas of licensed airports in our area, so they won't be affected. 10. Surface and groundwater resources will be protected by a cased well approved by Roanoke County. Question #2 ~,. ~ 1. Our project will have appropriate buildings for a greenhouse operation: 98'x20'x9' greenhouses; a pole shed for storage, a pump house for our water system, and maybe a small office. 2. Landscaping is kept minimal for several reasons. First, we can't have plants that harbor pests and disease for fear it will infect our healthy plants in the greenhouses. Secondly, we are only there a certain times of the year, so maintenance is a problem. We've found that a grass lawn is easy to maintain and looks nice too. 3. Since we are a wholesale operation, signs are not necessary. 4. The land is mostly a hay field, so there will be no trees cut. As far as planting of trees, we don't want any trees shading our greenhouses. 5. Our immediate plan for the property is to leave it exactly as it is for. now. It may be years before we develop the land. There is a small creek on the property. We have no plans to change the creek in any way. All we're going to do now is keep cutting the field for hay. 6. We will not obstruct any views of the surrounding mountains etc. A greenhouse is approximately 9' tall, and half of the year it is uncovered, so you can see trough them. Question #3 1. In our opinion, the impact on the property itself will be small. The only grading will be to put in a road, which involves removing about a foot of topsoil and filling with stone. 2. As far as the adjoining properties, there should be little or no impact on them at all, We are good neighbors; no loud machinery. No lights, etc. When it gets dark, we go home. 3. We see no impact on public services or facilities since there are no water or sewer facilities as of now in this area. 4. There are no schools or parks close by so they won't be affected. 5. Fire/Rescue services won't be affected because we have very little traffic where the property is located. ~~~ ~~ / Concept Plan Checl~list A. The Tyler Rose, Inc. -Roger and Deborah Rardin B. See survey. C. See survey. D. See attached sheets -page 4. E. See survey F. See attached sheets -page 4 & 5. G. See survey. H. See attached plan. I. See attached map. J. See attached plan. K. There are no water, sewer, or storm drains at the site. L. See attached plan. M. See attached too map -page 6. N. Route 639 at the site is level and site distances are at least 300' in both directions. O. There are no fire hydrants at the site. P. ?Proffered conditions? Q. As of now, we don't plan to start our project at all. It may be years before we do anything to the land. As for. now, it will stay exactly as it is now, a hay field. ,.. ~" _ °~'.''' ti =~~», .emu MrLE roar t7t ~/CRFO(,l~ ~`' ---~~ _~ Vie: ~R~~,~ - - - ~ _ s~~rN~•R,v ~ ~ -_. N. TB' 37'23" Wr N~7~'(S'S7'W. --z,.,..~ N Y ~ -...~ - ___._ lOi. B(• rot. av' N.Gg•S/ 35.,w ~ ~~ C'{i ,~~ N.7r'oti o2'W. 99.33' f~ '`~•aa•a S_ ~~~`r R/w a ~ `,"+. ~ f0 • ~o / r1CRES o y o- 0 V ~ ' ~+ ' \ \ '+~ a r N C~ - n i. 0. ~ /.C ` "` l6NfM.~O S~B7~~EO Yee ~ ? / lA ~ M ~ ~ ~ ~ O. Z V ~ /T y '; u, V W ` ~ ~ 4 h 4 ~~ I _ krr^ ~~ -. ~ F M ~ `~ ti o~ ~°" ~ u~~ f ~~~`~~ 5 "_ a ~ ro } ~ o o L._ `' ~--._ m ~ ti h ~ ~.` -~ d V" ~ -- `~ _ _---- u a ~ _ -- .ti.. g }~ qR~\ --- P f ice."."~--`4 '~ \ x (, h!A 0 E 0~ ~ y 2 Q ~ ~ r ~^~ C Y ~ v fM 9 y f/ ~~^^ '~a~" ..~-~. W 2 vs. y~ ~ ~ 4s•rv•~~. f _ ~oa 90 I 3Q~ R ~ 39'y3-E ~w - . '~-- .~, X 0 3 M, R o v r E RrE. ro ~ ~4 ~-- NorES: 63 9 1. PALSPNL 04INlA: CARAIE D. HURT ESTATE, NANCY !["iWL.CS d WILLLW NIJRI', .J>t., 00- THIS PLAT DOES NOT CONSTITUTE A Su9oLVI5LON Aa7LHLSIAnTOAS UNOEx THE R0Al70KE CAUNTY SUBOLVISION AND/OR ZANLNG OROfNANCFS. xouNDakY suave( Fox CABBIE 8. HURT ES7'A7E 10.61 ACRE TMCi SIIVAT¢ ~1.ODG THE RIGHT-OP-uAY OF AODTE 6J9 ' DEED ODOR 178, PAOIt 579 ~ ~~ ~~~~ CATAUABA hV1CISTERIAL DISTRICT ~ ~~ ~ ~~ ROANOi(E OOUNTY~ VIRCiNIA SURVEYED NOVEMDER 18, 1993 JOB NUMBER 9321462-1 ,y , 2. TAX HAP tnA~FS: PORTI08 OF 64,03.1-3L 3. ISIGAL RFFEAENCJs~ WILL 8001( 44 PACE 1781 DE® BOOK 17j, PAGE 579 4. NO TITSE REPORT tl1RNISHED. 5. PORTION OF PROPERTY LIPS NITNIN F.E.H.A. DEFINED LANE A, ZONE X(SHAOED) 8 1At~ lI(UNSHADFD). FiDOD INSURANCE RATE MAP{ CLYfAdJITY PANEL No. 3116100056 D, E(~'7'gCiIVLf DATE OCIUBFA 15, 1993. H1Lt1A AftD AYHOCIAS7Y, Illq., ]]OY CORPOR71?^ CXACLi, ROIWORD, VIH4ZNZ71 I101a F h I~If~~~l0 ~ ~., No. ,,97/0 E //Gt"Yf q. t~ avx~ti~o ~-3 SOURCES, 7.5 MINUTE SERIES (TOPOGRAPH EOLOGIST NW/ ELLISTON 15' QUADRANOL~ ,.y 571 .e' RI/S $ ~ROANOKE /5 M/. , 5 i, 5)5 1 520000 FEET ~ 516 TO INTERCHANGE 39 / GLENVAR 2.7 MI LO 74 ~ZOOI ,'~I ~~ ~ °'' ( ~I Traile ~ ~,_~~ Park. _ ~~6 `, o ~ESTE N i`Z.00 y e/r~ D~a ~ 612~~ _ R ~ ~ ~ ~ (63~ i2 ~, ~ ~ ~ . ~ ~ ~ ~ ',.~ n Duckwiller ~ ~. ~\ .. 117 ~/i~ .GooCw s x./263 _~.. -_ ~'~''!\ ~\ 1.`iG.l ~~~ y ~ `~ ~' O 639 ~~ ~ V V ~~i Iru o .~o - I ~ BM1183 y".~R~~ ~' '~ X639 6A9 ~ ~~~ • ~,f~ 1300(, ~ j ~ Y.LC / 8 ~~~, ~ ; ~ ~ ~c. ,;_~~ ~ , ~ ~ ~ ~, s ~ ,~.~,. , _ _ 400 ~ _ ~ I~r ~ ~ ~ i ~ ~ ~ ~ /d00~ ~ ~ ~ - _ Bi Ch~peL./~~ it i ! /~ \~/ 1~ ,/. /202 . i , r ~ ~ ~ 639 ~ x/.w; do a a.~l,~i P ~ / I . ~r U ~ C ~~ / V 00 ~./ Q ~ Q~ • _ _ il~ /400 V ~-~ ~ f ~ r ~~~ ; ' ~ 612 ~ ~ c 8213 ~_ _ ~ ~ ~1~'~ ~ ~ ~ V~`f~ -- ~ Sub _ ~ - . ' - ~ ~ i-. t - _ b~ atlon ~~ ~ ~,~ -~ ~~~/ l ~/ ~' ~~ / 1y ~i~ ` _ __ / 5 Inesa. ~ ; o `J. ~ '~ i ~~(~~ 1400 .~ ELK/ ,~~~ o ` 1 ~,r~~~'~~ R~A~ I /soo' _ ~~~ '~ ~ ~ `~"~ c- _ ~ ~~~. _ .. i' 5 - f r / I o oo ~ Substati n'~ ~ ~ ~ ~~' ~.~~ ~ ~~ ~, 1700 _ /''~ e ~~ _ ~: u l3 .~_ ~ S //---~ p ~ ~ ~ ~~\ ~ ~ ~.. ,I ,~~ _- ~ u u~ ~ :. Cem ~ --_ ~~ a 10 \ ~_ .i ., 1700 ~ ~ _ 1 ~ , u i _ ° -~/ ~~ o `~ ~ ~ - i `'`~ ~ °~I E ~~' ~~ ; ,~ r~ ,~ ~ ~^ o ~ _.. ~ _ h I ° ~ ~ , ~~ ' ~ ~ ~, A ~ ~ ~ p ~o - i ~~; ~ ~ ~~ a ~ p. m / ~~~,, ,~ o I, ~ ~ : _ ~~' ~ ~ r -_ _, ,I `4 ~ ~ ~ ,~ ~~ ~ r ~ ~ l 5072 ~ ~.. ~ ~ ~ ~~0. ~ ; u ~ u ' Ch / - ~ u _ 2`00 ~, , ~i ~~ /~ 'r ~~ ~ i / I ~ 1 / \ __ .\ u ~ ` O V ~ i .p ~ 6' ~C mp o~ ~~~ \`~ ii%, ~ 7 O ~ ' \ X900 "~~ ~ I ~~' ~ ' n~~ ,ice I ~ ~ ~ i, ~1 I 1 ~., ~ ~ ~ ("' . ~ S ~ ~~ ~ ~`. I ~r ~ ~ I ~ ~~ • p 1 °o ~ 0 1 r / ~ / ~ ` ~: 0 `t. 28c ~` i I (, ~' I v o / 0 11;,1 ~ / w ! -:~ ~~ pi00 po ~~ ~~ ~ ~ ~~ ~~~, I i ~. ~~ ,, ~ ~i e ~, I ~ I ~ i r. ~ .3100 .. ~~. ~ ~ o. \ ,3100 ~~- 1 ~ O p ,~ ~ j ~ 0 / ~~ /~ ~ / ~ 3 !Wj ~ )774 _. ~ /• ~OJ( l~ ~ ~ roF Irt 3 0 ~~ I~ LS `I ~~ ~ ` /~ Health Department ~, U~~ ' Id©ntilicalion Number S 96 ~~ rnatic drawin of sewage disposal and/or water supply system and topographic teetures. ~~ „fie 9 /' Shaw the lot Ilnes of the building site, sketch of property showing tiny lopo9r7phic lectures which may impact on the design o the welt or sewage disposal system, including e-eisling ~mclror proposed structures and sewage disposal systems un eaten nt unit, 200 lest. The ychematlc drawing of the well site or area and~nr sew:ir~u disposal system shall show sewer Ilnf .,, p pump station, conveyance system, and ~u surtaco soil absorption system, reserve area, etc. When a nonpublic drinking water supply is to be permitted, show alt soucoi'pollution wilh;n 200 teat. ^ The in(ormatiQn required above has been drawn on th© attached copy of the sketch submitted wily the application. Attach additional sheets as necessary to illustrate ttie design. •Sewer Ilne must exit house at first leve11111 ~" NOT DRAWN 70 SCALE ~. A to #1*78' , #1 to #2840' #2 to tk'i~47" 5 to #3et38' Install Ilnea no deeper than 18". Proposed 4 Bedroom House / #1 - . . Septic Tank Dist. Box -------- 76' 110' APCO Ual(ty Pole .` Ws~t River Road to plxte Caverns ~. A Tfi s sewage posa sys em an or wa er supp y s' o e cons ruc a as s the parent or attached plans and speclfications_----- Property Llne I 3' I This sewage disposal system andior we-I construction ~enuil i5 null tend void it (~) condHions ,fro changed Irorn those shown on the application (b) conditions are changed Irom those shown nn Il~r. cunStniralon lu~nuil. No part of any installation shall be covered or used until insrucled, correrl;ons rnndn it necess,,ry, and approvr'd• by the loci( lieallh department or unless expressly authorized by Ihn local Iw~III~ rtrpt. Any pnrl nl nny Inslallaliou wttlch IroS.huon covered hin,r to approval sha11 be,uncoJered, it necessary, upon the dirr~raion pl the t7c;parUnc~nt. ._ _ ___., This Construction /Zf3/~7 Issued b .. ~--~--- ... -- Dale: ~~~-~ sanitarian Permit Vatid un~ll .._.....__....... ---- :. G~3~~9 _.. __...- Reviewed by' ... .... _. .. . Daft: 5uperviLUry `;anil~rrian ..... - _:._ _ .. ... ,.,, ~,. ~ , .~ ~ r. VA financing ... ,.. ,,,_~.,.~,~}.~ ~'. , t'. 1t FHA or •'• .. r ~, ,,, t ,.i Date fta~~,~~ruri `..;~u~ilari;~n Reviewed by Date _- .. __.~_ •• --'-- ~tll)t)rvi;;Ory `;Unil;ni:ur ~„~ ~„~,~ gym. ~~~~ Sou~~'er~ - ,~~ ---_._- ---"~~3. 2.51 Ac. C ~2.._.`. o' NOR TAI ..- , 1.90 Ac. v ~'•~ 5.97 Ac. .. ,. __ _.. _, ~ --.-1 . ~ .5 e~ ~ ~, .~ ~.,~.~~~ ~oa~ gas ?s~ °/r e ~r '~ •s a w.30?~9 Ri!'~r ~,.._ .: o ~° k` ~' ~Q a~. ~. "' 11 9t2. ROANOICE COUNTY Roger Rrznd~in - The Tyler Rose, Inc. DEPARTMENT OF Rezoning R-1 to AR COMMUNITY DEVELOPMENT Tax Map 64.03-1-34 ACTION # ITEM NUMBER ~ "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 1999 SUBJECT: First Reading of Ordinance Authorizing the Purchase of the Read Mountain Water System COUNTY ADMINISTRATOR'S COMMENTS: Read Mountain Water System is a relatively new system which is built to Roanoke County's standards and equipped with frre hydrants throughout. The purchase of the system is good for Roanoke County because it will guarantee a supply of water to existing county users, accommodate ,future growth in the area, provide water to the new Bonsack School and provide a comprehensive system. It is imperative that we communicate the benefits of this purchase to the users in Roanoke County and to Botetourt County as well. Now they will have the full support of the Spring Hollow system in the event their wells become deficient. This purchase is good for us and for the citizens. Recommend approval. BACKGROUND: Fralin and Waldron purchased Crumpacker Orchards in the early 1970's for residential development. The property covers a portion of eastern Roanoke County and western Botetourt County as shown on exhibit "C." Because public water was not available at that time, Fralin and Waldron, Inc. developed a private water system named Read Mountain Water Company. The heirs of Horace Fralin and Elbert Waldron have now decided to sell the water company. Roanoke County has been given the first opportunity to purchase the system. The system currently serves approximately 560 customers. SUMMARY OF INFORMATION: Roanoke County staff has been negotiating with Fralin and Waldron for several months and a contract is pending. The agreement as presented, calls for Roanoke County to pay $600,000. Read Mountain Water Company will read the meters and send the final quarterly bill within three days prior to closing. Roanoke County will pay Read Mountain Water Company 95% of the value of these billings (estimated at $30,000), and will be responsible for collection from the users. Roanoke County also agrees to pay off-site facility fees for up to 256 new residential connections. If there is a problem in the future with the groundwater sources, the County would not be obligated to provide new connections. -1 If the purchase of the water system is approved, staff recommends that County rates and charges become effective at time of closing and the vehicle and personnel count of the Utility Department be increased by two. These personnel will be utilized for meter reading, customer service, routine maintenance and emergency service. Monthly Roanoke Read Mountain Volume County Rate Present Rate 6,000 gallons $26.16 $21.06 10,000 gallons $34.36 $31.47 Attached is a purchase analysis of the water system. This analysis provides a positive cash flow and includes the above expenses and a 10-year debt service on the $600,000 purchase price. If annual net income is reduced to zero, the water system will actually be paid for in year seven. A proposed time line for this acquisition is as follows: May 27: The Board of Supervisors approve the first reading. June 1: The Planning Commission would review the purchase under Sec. 15.2-2232 to determine if this acquisition is "substantially in accordance with the adopted comprehensive plan." June 8: The Board of Supervisors approves the second reading and agrees to purchase Read Mountain Water System. June 8 -August 30: Read Mountain Water Company requests that the SCC approve the sale of the water system to Roanoke County in accordance with the Utility Transfers Act in the Code of Virginia. August -September: Staff holds public meeting with property owners and sends letters of welcome to all new customers. October 1, 1999: Roanoke County begins operating Read Mountain Water System. FISCAL Il~~IPACT: Funds for purchase of the water system are available as follows: $269,737.51 -Presently allocated in Water Fund for water system acquisition. $370,262.49 -Funds available in Water Fund Unappropriated Balance. $640, 000.00 These funds include the $600,000 purchase price, $30,000 to acquire the assets of the last quarter billing, and $10,000 for contingencies such as surveys, testing, etc. Funds for operation and maintenance of the water system will be made available from water customers of the system. The water capital fund will reimburse the water operating fund for off-site facility fees. ~~ i STAFF RECOMMENDATION: Staffrecommends that purchase of the Read Mountain Water System be approved following second reading on June 8, 1999 and after Read Mountain Water Company receives approval from the State Corporation Commission. Staffalso recommends that the personnel and vehicle count of the Utility Department be increased by two. SUBMITTED BY: ~~ Gary Robertson, P.E. ~ Utility Director APPROVED: ~~~~~ Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied ( ) Received ( ) Referred to VOTE No Yes Abs Harrison _ Johnson _ _ McNamara _ Minnix _ Nickens J ~ O O O ~ M 00 00 p op ~ ~ ~ ~ ~ ~ ~M~ ~~ ~; N ~ 00 O N O r r ~{} } lv Ev ~ r O W ER fA fA 0 ~ N 1~ ~ 0 O p ' t W 000 L p~j M '~i ~ O ~ N ~ ~t M Z ~ } ~ ~ ~ o O `-' b4 Ei1 ~ W 000 O M ~ ~ ~ ~ O O ~ ~ O ~ N 1 O ~I .. a 0 0 N ~ I~ ~ t0 O ~ ., N } O O N O O ~ ~ ~ ~ ~ O 69 ~ ~ O 00 ~ O ~ O II ~ f0 O a0 M aO0 ~ ~ st ~ ~ ~ ~ 'V: M O N N } O O N O O ~ ~ ~ ~ r O EH b4 N O ~ ~ N ~ ~ a0 ` III ~ N ~ N N N } O W N ~ O fH EA ~ ~~ ~ ~o a ~ ~ ~f N N f~ A ~ ~ to O ~ O O N } O W N O 00 - ~ d~ 6v ~ . 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'p l~' ~~II n t ,'~, cif ~ ( ( ~~ "~ \ ~: ,, '1 - ~•~'~ ' ` h ~~ ~~~~~) ~ // ~ )li~~~l /~i~ Ilum , / ' ~~ ~i~l .il ~: I~ ti. ~~i~p.l,l,. _ _ I~~ ,~~. .F~. ~% ~~f ~ ~ ~~1 V ~~1.~ ;rb~l ~. ~~ I l f' R'~~ / I ~( (/ 1 ~~ U N 7 1 ~6 i "N. I !!! ~ ~ ~ ~ ~ ~` ~T` ~ _i i ~ 1, ~~'1 '~O~y; J~~ii~~ ~ ~, ~ i / .' ~ 1i~~ ~~~r .~i ~~A < <vv~~~ ~~ l+u\ l~~~ti~~ ~~ `C ~ ~ ~ ~ ~~ ~ ~I ~ .,.~ 1, r' ~ ~ it )~~,,~1 , ~ "~ ~ ~n, f ~,~ - y ~ ~ ~ ~~~ j ~~~~~ ~ ~~ )i~lL ~ ( _ - 1 ( i('I f ~ ~ ~~;~~II'u~r ~ ~ I I~U'~ ~, II ~ 1µ / ~.u i l ~ v,~• „ 1111~~~ ~~ ~ fl~y~ ~ ' '~ I °y ~ i 7 ;n, ~ ' ,~~,~~~~~ ~~ ',; ~ t~ .,, ;~, ~ , . ~~ ~~ ~~~ w ~~~~~ ~ a~~~~`~ ~ ~ ,) ~ n ~ ~ ~ ~~; Sri \~~~` ~,F '`~~~~ ~~ ~~~U,IIt,]'~lilll ~'i r~' \~~ 'I'°Y ~ialc~ tang !~ ~~~''_ _; ~,. r,~i..> ~ ~ ~~' i t~ '.l .~ i ~'~'~~li;,~; ~~~, ~ ~, r ~. '.i ~~~~~~ ui ~~~ ~ i ~ a~~t ~ ~ ~ ,? ~ ~~ ~ ~ ~~ ~~ ~ ` '~ ~,s;, ~V hI I~ ~ ~~ ~ ~ i ~~ 1,u7~i.1;~~,a~l< ~ ~~ ~ a, II., .I ~~' ~ ', ~ \ ~ ~ ~' '~I ~~~~~ _ ~ ~l r ~ ~ ' ~ J !'~ i ' ~~ rt ip.l _ / L n ~~~ a ~ 1 ISM i ~ Iu~ ~ .,~ ~~ ~;: _ ,1, ~ , a ~~ ~, ,. ~~)~ t• '~ ,, ,, ~~~ ,~ ~ ~ `~ i' ~~ ~~ ,1I ~ ,~ +p ~~Y ~ , ))) "77" r ,~ r ~ 1 ~I ~ Y~ .'L ~ L cJ i ~ .< i ~ ,~ ' ~ y,`` ~~ ~~ \ .° ~ VIU 1~t III ~ ~ V r7 r~ ~~j. \ J. ,;~,~ ~' ~~~ ~ _ ~ ~ } ii ~ ' l~ulf ~i f ~ ~ ~ ~ ~~, ~` a ., ~ ;..~.~ _.__ __. _ ~ ___w__ ~~ RP i~ ~ r ~" _ ii ~ u .; i M i ~ ~. yr ~x~~ a* , 2 x+ ., §t ~ ii C)v~a {~~t+ s'r ~ o , ~ , ~~ , i .~ ..~ " ,. _ ~ ~~ ~ _ ,, ~ ~ l ~yr~I, „, i _~ --- --- ___ Il ~~'~ '~, ~~ ~ ~ ~'-';` u ~ ~ <,. ,, k ~' ~ ~ ~~ i~ i~~ y } ,~; ~~ i ',~ ~~~ ~ I '~. ., ,~' .. ~r f ,~ x ~r ~ , , ~-i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER THURSDAY, MAY 27, 1999 ORDINANCE AUTHORIZING ACQUISITION OF THE READ MOUNTAIN WATER COMPANY WHEREAS, the Utility Director has negotiated an agreement to acquire the assets of the Read Mountain Water Company owned by Read Mountain Water Company, Inc.; and, WHEREAS, on June 1, 1999, the Roanoke County Planning Commission reviewed the acquisition of the assets of the Read Mountain Water Company and approved said acquisition as being substantially in accord with the adopted Community Plan, as required by Section 15.2-2232; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on May 27, 1999, and the second reading was held on June 8, 1999. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COiJNTY, VIRGINIA: 1. That the acquisition and acceptance of the assets of the Read Mountain Water Company, serving an area located in Roanoke County and Botetourt County as shown on the map designated as Exhibit C, from the Read Mountain Water Company, Inc. for the sum of $600,000 is hereby authorized and approved. 2. That the accounts receivable from the last quarter billing of Read Mountain Water Company, Inc. will be purchased at 95% of value (estimated to cost $30,000); and 3. That a contingency of $10,000 is necessary for contingencies, surveys, etc.; and 4. That the sum of $640,000 is hereby appropriated to fund the purchase of the assets of the Read Mountain Water Company for the purposes herein described, and for related expenses of closing this transaction. This money is appropriated from the following sources: (a) $269,737.51 from the Water Repair and Replacement Fund for water system acquisition and (b) $370,262.49 from the Water Fund Unappropriated Balance. U:\WPDOCS\AGENDA\UTILITY\READMTN.ORD ~-i 5. That the County agrees to pay off-site facility fees for up to 256 residential connections over a period not to exceed six years. The Water Capital fund will reimburse the Water Operating Fund for the 256 connections. 6. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these transactions, all of which shall be on form approved by the County Attorney. U:\WPDOCS\AGENDA\UTILITY\READMTN.ORD .~~ ,~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD ATTHE ROANOKE COUNTYADMINISTRATION CENTER, THURSDAY, MAY 27, 1999 ORDINANCE 052799-2 AUTHORIZING ACQUISITION OF PROPERTY ON GLENMARY DRIVE FROM MARTIN GALE GALLIMORE AND GARY WAYNE GALLIMORE (TAX MAP N0.64.00-1-2) FOR AN ACCESS ROAD INTO THE ROANOKE COUNTY CENTER FOR RESEARCH & TECHNOLOGY WHEREAS, in order to provide additional land for an industrial access road into the Roanoke County Center for Research & Technology, the County requires a certain parcel of land, consisting of .75 acre, more or less, located on Glenmary Drive in the Catawba Magisterial District of the County of Roanoke, Virginia, owned by Martin Gale Gallimore and Gary Wayne Gallimore; and WHEREAS, staff has negotiated the purchase of said property from the Gallimores for the sum of $5,500.00, the estimated fair market value being $3,000.00 based upon an independent M.A.I. appraisal; and WHEREAS, the Gallimores and the County have entered into a contract of sale, subject to approval by the Board of Supervisors; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on May 11, 1999; and the second reading was held on May 27, 1999. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to acquire from Martin Gale Gallimore and Gary Wayne Gallimore, a .75-acre parcel of land, identified as Tax 1 t~•z Map #64.00-1-2, together with all rights incident thereto and appurtenances thereunto belonging, for an amount not to exceed $5,500.00. 2. That the purchase price, and estimated closing costs of $1,300.00, shall be paid out of the Glenn Mary Industrial Park account. 3. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the acquisition of this property, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Melinda J. Cox, Economic Development Specialist Arnold Covey, Director, Community Development Diane D. Hyatt, Director, Finance John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 Item No. _~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON THURSDAY, MEETING DATE: May 27, 1999 AGENDA ITEM: Second reading of an ordinance authorizing acquisition of property on Glenmary Drive from Martin Gale Gallimore and Gary Wayne Gallimore (Tax Map No. 64.00-1-2) for an access road into the Roanoke County Center for Research & Technology. COUNTY ADMINISTRATOR'S COMMENTS: a~ SUMMARY OF INFORMATION: Roanoke County hired Hayes, Seay, Mattern & Mattern (HSMM) to complete an engineering concept plan on the 457 acres of the Center for Research & Technology. The engineers were asked to define a detailed development plan for 77 acres entitled Phase I, Stage I. Based on assigned land uses and traffic counts projected for Phase I, Stage I, HSMM has recommended that Glenmary Drive be developed into atwo-lane, industrial access road. The road will be approximately seven tenths of a mile long from Dow Hollow Road to the park entrance with a 2,600 foot spur extending into the Phase I, Stage I development. Based on the above plan, HSMM has recommended the acquisition of the Gallimore property in order to develop the best road design. The Gallimore property consists of .75 acre, more or less, located on Glenmary Drive and it has been appraised by Miller & Long for $3,000. Staff has negotiated with the property owners and has entered into a contract to purchase the property for the sum of $5,500. The purchase of the property is contingent upon the successful completion of a phase I environmental assessment, a survey, a title search, and is subject to Board approval. FISCAL IMPACT: The property will be purchased with monies appropriated for this capital improvement project in the FY98-99 budget process. ALTERNATIVES: ' w /{- / 1. Authorize the acquisition of the .75 acre tract of land owned by the Gallimore family and located on Glenmary Drive for $5,500 if all contract contingency items are successfully met. 2. Decline to approve the acquisition of the Gallimore property located on Glenmary Drive and instruct HSMM to design a new road plan. STAFF RECOMMENDATION: First reading was held May 11, 1999. The staff recommends authorization of the second reading of the ordinance to acquire the Gallimore property (.75 acre) on Glenmary Drive if all the contract contingency items are met for the purpose of building an industrial access road into the Center for Research & Technology. Respectfully submitted: Melinda J. Cox, Economic Development Specialist Department of Economic Development Approved: Elmer C. Hodge County Administrator ACTION Approved ( ) Denied () . Received ( ) Referred to Motion by: No Yes Abs Harrison _ Johnson McNamara Minnix _ Nickens Attachment N-i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, THURSDAY, MAY 27, 1999 ORDINANCE AUTHORIZING ACQUISITION OF PROPERTY ON GLENMARY DRIVE FROM MARTIN GALE GALLIMORE AND GARY WAYNE GALLIMORE (TAX MAP NO. 64.00-1-2) FOR AN ACCESS ROAD INTO THE ROANOKE COUNTY CENTER FOR RESEARCH & TECHNOLOGY WHEREAS, in order to provide additional land for an industrial access road into the Roanoke County Center for Research & Technology, the County requires a certain parcel of land, consisting of .75 acre, more or less, located on Glenmary Drive in the Catawba Magisterial District of the County of Roanoke, Virginia, owned by Martin Gale Gallimore and Gary Wayne Gallimore; and WHEREAS, staff has negotiated the purchase of said property from the Gallimores for the sum of $5,500.00, the estimated fair market value being $3,000.00 based upon an independent M.A.I. appraisal; and WHEREAS, the Gallimores and the County have entered into a contract of sale, subject to approval by the Board of Supervisors; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on May 11, 1999; and the second reading was held on May 27, 1999. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to acquire from Martin Gale Gallimore and Gary Wayne Gallimore, a .75-acre parcel of land, identified as Tax Map #64.00-1-2, together with all rights incident thereto and appurtenances thereunto belonging, for an amount not to exceed $5,500.00. ~~1 2. That the purchase price, and estimated closing costs of $1,300.00, shall be paid out of the Glenn Mary Industrial Park account. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the acquisition of this property, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. G:~ATTORNEY~VLH~ECONDEV~GALLIMORWCQUISIT.ORD f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THURSDAY, MAY 27, 1999 ORDINANCE 052799-3 AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH HOME DEPOT USA, INC. TO REIMBURSE THE COUNTY FOR CERTAIN EXPENDITURES, AND TO ADDRESS THE SALE OF CERTAIN REAL ESTATE (0.251 ACRE IDENTIFIED AS TAX MAP NO. 77.13-5-30 AND 0.254 ACRE TAX MAP NO. 77.13-5-31) WHEREAS, the Board of Supervisors of Roanoke County and Home Depot USA, Inc. (Home Depot) were involved in certain negotiations related to the proposed development of certain real property located on Westmoreland Drive in the Cave Spring Magisterial District of the County of Roanoke, Virginia, which development included the proposed construction of a Home Depot store; and WHEREAS, inconsideration of the potential economic development of the area, the County expended certain funds in anticipation of the proposed development for acquisition of certain parcels, environmental and engineering studies, etc., which expenditures amounted to Two Hundred Eight-five Thousand Seven Hundred Forty Three and 99/100 Dollars ($285,743.99) hereinafter referred to as the "Expenditures"; and WHEREAS, Home Depot determined that the development is not feasible, the County and Home Depot desire to enter into a financial agreement whereby Home Depot shall advance to the County the Expenditures, and the County shall upon the sale of the Properties (0.251 acre identified as Tax Map No. 77.13-5-30 and 0.254 acre identified as Tax Map No. 77.13-5-31) pay to Home Depot the proceeds of the sale of such Properties; and WHEREAS, the first reading of this ordinance was held on May 11, 1999 and the 1 t second reading was held on May 27, 1999. BE IT ORDAINED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the execution of an Agreement with Home Depot U.S.A., Inc. is hereby authorized and approved; and that the County Administrator, or his designee, is hereby authorized to execute this Agreement on behalf ofthe Board of Supervisors and the County of Roanoke, all upon form approved by the County Attorney, and to take such actions as may be necessary to accomplish the purposes of this ordinance. 2. That the County shall use its best efforts to sell the Properties for an amount at least comparable to the Expenditures. If the County receives an offer to purchase the Properties for a price at least equal to 85% of the Expenditures, the County may sell the Properties without the consent of Home Depot. In the event the offer is less than 85% of the Expenditures, the County shall obtain the consent of Home Depot prior to sale. The County shall be solely responsible for the maintenance and upkeep of the Properties. The County may demolish the Properties, or may rent the Properties. 3. That upon receipt of these funds from Home Depot, said funds are reappropriated to the Capital Fund. 4. That this ordinance shall take effect immediately upon its adoption. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Johnson NAYS: Supervisor Nickens 2 A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance Arnold Covey, Director, Community Development Tim Gubala, Director, Economic Development John Willey, Property Manager 3 ACTION NO. ITEM NO. 1 ~C~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: May 27, 1999 ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH HOME DEPOT USA, INC. TO REIMBURSE THE COUNTY FOR CERTAIN EXPENDITURES, AND TO ADDRESS THE SALE OF CERTAIN REAL ESTATE (0.251 ACRE IDENTIFIED AS TAX MAP NO. 77.13-5-30 AND 0.254 ACRE TAX MAP N0. 77.13-5-31) COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The first reading of this ordinance was scheduled for May 11, 1999; and the second reading is scheduled for May 27, 1999. During 1998 Roanoke County and Home Depot U.S.A. Inc. (Home Depot) were involved in negotiations for the proposed development of certain real estate in the County. This development included the proposed construction of a Home Depot store. In consideration of the potential economic development benefits the County expended funds in anticipation of the proposed development, including the acquisition of certain real estate: 0.251 acre identified as Tax Map No. 77.13-5-30 and 0.254 acre identified as Tax Map No. 77.13-5-31. The County's expenditures amounted to $285,743.99. Home Depot subsequently determined that this development was not feasible at this time; however, it desires to advance to the County the expenditures, and the County shall upon the sale of these properties pay Home Depot the proceeds. The County shall use its best efforts to sell the properties for an amount at least reasonably comparable to the expenditures. If the County receives an offer to purchase the properties that is less than 85s of the expenditures, then the County must obtain Home Depot's approval prior to executing a contract for the sale of the properties. If the offer is at least 85~ of the expenditures, the County may sell the properties without the consent of Home Depot. FISCAL IMPACTS: Upon execution of the Agreement Home Depot shall pay the County $285,743.99, the amount of its expenditures for this proposed 1 ~~ o~ development. The County shall be responsible for maintenance and upkeep of the properties. Home Depot shall have no responsibility or liability for the properties. STAFF RECOMMENDATION: It is recommended that the Board authorize and approve the first reading of this ordinance; and authorize the County Administrator to execute this Agreement with Home Depot on its behalf and on behalf of the County, all upon form approved by the County Attorney. Respectfully submitted, ~„Qti~i. Paul M. Mahoney County Attorney Action Vote No Yes Abs Approved Denied Received Referred to ( ) Motion by ( ) ( ) Harrison Johnson McNamara Minnix Nickens G:\ATTORNEY\PMM\AGENDA\HOMEDEPT.RPT 2 ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THURSDAY, MAY 27, 1999 ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH HOME DEPOT USA, INC. TO REIMBURSE THE COUNTY FOR CERTAIN EXPENDITURES, AND TO ADDRESS THE SALE OF CERTAIN REAL ESTATE (0.251 ACRE IDENTIFIED AS TAX MAP NO. 77.13-5-30 AND 0.254 ACRE TAX MAP NO. 77.13-5-31) WHEREAS, the Board of Supervisors of Roanoke County and Home Depot USA, Inc. (Home Depot) were involved in certain negotiations related to the proposed development of certain real property located on Westmoreland Drive in the Cave Spring Magisterial District of the County of Roanoke, Virginia, which development included the proposed construction of a Home Depot store; and WHEREAS, in consideration of the potential economic development of the area, the County expended certain funds in anticipation of the proposed development for acquisition of certain parcels, environmental and engineering studies, etc., which expenditures amounted to Two Hundred Eight-five Thousand Seven Hundred Forty Three and 99/100 Dollars ($285,743.99) hereinafter referred to as the "Expenditures"; and WHEREAS, Home Depot determined that the development is not feasible, the County and Home Depot desire to enter into a financial agreement whereby Home Depot shall advance to the County the Expenditures, and the County shall upon the sale of the Properties (0.251 acre identified as Tax Map No. 77.13-5-30 and 0.254 acre identified as Tax Map No. 77.13-5- 31) pay to Home Depot the proceeds of the sale of such Properties; and WHEREAS, the first reading of this ordinance was held on May 11, 1999 and the second reading was held on May 27, 1999. BE IT ORDAINED, By the Board of Supervisors of Roanoke County, 1 1f-.7. Virginia, as follows: 1. That the execution of an Agreement with Home Depot U.S.A., Inc. is hereby authorized and approved; and that the County Administrator, or his designee, is hereby authorized to execute this Agreement on behalf of the Board of Supervisors and the County of Roanoke, all upon form approved by the County Attorney, and to take such actions as may be necessary to accomplish the purposes of this ordinance. 2. That the County shall use its best efforts to sell the Properties for an amount at least comparable to the Expenditures. If the County receives an offer to purchase the Properties for a price at least equal to 85$ of the Expenditures, the County may sell the Properties without the consent of Home Depot. In the event the offer is less than 850 of the Expenditures, the County shall obtain the consent of Home Depot prior to sale. The County shall be solely responsible for the maintenance and upkeep of the Properties. The County may demolish the Properties, or may rent the Properties. 3. That upon receipt of these funds from Home Depot, said funds are reappropriated to the Capital Fund. 4. That this ordinance shall take effect immediately upon its adoption. G:\ATTORNEY\PMM\AGENDA\HDEPOTEX.ORD 2 .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 1999 ORDINANCE 052799-4 APPROPRIATING FUNDS FOR THE 1999-00 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on April 27,1999 concerning the adoption of the annual budget for Roanoke County for fiscal year 1999-00; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 11, 1999, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 11, 1999, and the second reading of this ordinance was held on May 27, 1999, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 1999, and ending June 30, 2000, for the functions and purposes indicated: 1 County of Roanoke Adopted FY 1999-2000 Budget May 27, 1999 /f -3 Revenues: General Fund: General Government Youth Haven II Comprehensive Services E-911 Maintenance Law Library Recreation Fee Class Internal Services Garage II Total General Fund Debt Service Fund Capital Projects Fund Internal Service Fund -Risk Management Water Fund Beginning Balance Sewer Fund Beginning Balance School Funds: Operating Cafeteria Grant Textbook Total School Fund Total All Funds $ 106,590,750 447,468 1,797,917 725,000 38,095 848,102 2,047,001 1,215,658 $ 113,709,991 $ 10,753,444 $ 2,546,925 $ 893,911 $ 12,767,506 4,324,914 17,092,420 $ 5,953,942 7,536,832 13,490,774 $ 91,081,332 3,495,000 2,466,147 858,352 $ 97,900,831 $ 256,388,296 05/20/99 09:52 AM m:\finance\budget\book-wk\APPROP00. WK4 f{-3 County of Roanoke Adopted FY 1999-2000 Budget May 27, 1999 Expenditures: General Government: General Administration Board of Supervisors $ 241,006 County Administrator 201,023 Community Relations 171,207 Asst. Co. Administrators 256,865 Human Resources 409,635 County Attorney 354,623 Economic Development 816,080 Total General Administration $ 2,450,439 Constitutional Officers Treasurer $ 603,945 Commonwealth Attorney 554,708 Victim/Witness 30,665 Commissioner of the Revenue 625,120 Clerk of the Circuit Court 762,175 Sheriffs Office 1,240,636 Care & Confinement of Prisoners 3,127,288 Total Constitutional Officers $ 6,944,537 Judicial Administration Circuit Court $ 133,068 General District Court 40,478 Magistrate 1,655 J & DR Court 10,429 Court Service Unit 332,385 Total Judicial Administration $ 518,015 Management Services County Assessor $ 733,613 Financial Planning 757,423 Public Transportation 105,200 Management and Budget 132,689 Procurement Services 316,870 Total Management Services $ 2,045,795 05/20/99 09:52 AM m:\finance\budget\book-wk\APPROPOO.WK4 County of Roanoke Adopted FY 1999-2000 Budget May 27, 1999 Public Safety Police $ 6,336,871 Fire and Rescue 4,677,314 Total Public Safety $ 11,014,185 Community Services General Services $ 383,084 Solid Waste 3,371,442 Community Development 2,922,476 Development Services 84,266 Building Maintenance 1,356,506 Total Community Services $ 8,117,774 Human Services Grounds Maintenance $ 1,418,294 Parks and Recreation 1,449,413 Public Health 435,563 Social Services Administration 4,069,643 Contributions-Human Service, Cultural, Tourism 397,403 Library 1,875,938 VPI Extension 83,490 Elections 200,671 Total Human Services $ 9,930,415 Non-Departmental Employee Benefits $ 1,760,782 Miscellaneous 620,000 Internal Service Charges 1,731,366 Total Non-Departmental $ 4,112,148 05/20/99 09:52 AM m:\finance\budget\book-wk\APPROPOO.WK4 f~-3 County of Roanoke Adopted FY 1999-2000 Budget May 27, 1999 Transfers to Other Funds Transfer to Debt -General & Schools Transfer to Capital Transfer to Schools Transfer to Schools -Dental Insurance Transfer to Internal Services Transfer to Comprehensive Services Transfer to Youth Haven II Transfer to County Garage Total Transfers to Other Funds Unappropriated Balance Board Contingency Total General Government Youth Haven II Comprehensive Services E-911 Maintenance Law Library Recreation Fee Class Internal Services Management Information Systems Communications Total Internal Services County Garage Total General Fund $ 7,830,083 2,546,925 47,626,13 8 315,727 893,911 879,000 50,000 1,215,658 $ 61,357,442 100,000 $ 106,590,750 $ 447,468 $ 1,797,917 $ 725,000 $ 38,095 $ 848,102 $ 1,482,344 564,657 $ 2,047,001 $ 1,215,658 $ 113,709,991 05/20/99 09:52 AM m:\finance\budget\book-wk\APPROPOO.WK4 /~-3 County of Roanoke Adopted FY 1999-2000 Budget May 27, 1999 Debt Service Fund $ 10,753,444 Capital Projects Fund $ 2,546,925 Internal Services Fund -Risk Management $ 893,911 Water Fund $ 13,411,638 Unappropriated Balance 3,680,782 17,092,420 Sewer Fund $ 5,816,299 Unappropriated Balance 7,674,475 13,490,774 School Funds: Operating $ 91,081,332 Cafeteria 3,495,000 Grant 2,466,147 Text Book 858,352 Total School Funds $ 97,900,831 Total All Funds $ 256,388,296 In addition to the above revenues and expenditures, the following beginning balance will be appropriated to the Unappropriated Balance of the respective fund: General Fund $ 6,700,000 05/20/99 09:52 AM m:\finance\budget\book-wk\APPROP00. WK4 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 1999, are reappropriated to the 1999-00 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 1999, and appropriations in the 1999-00 budget. 5. That all school fund appropriations remaining at the end of the 1998-99 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 1999-00. 6. That all General Fund appropriations remaining unexpended at the end of the 1998-99 fiscal year not lapse but shall be reappropriated as follows: a) 40% of these unexpended appropriations shall be transferred to the unappropriated Capital Fund Balance; b) 60% of these unexpended appropriations shall be re-appropriated to the 7 same department for expenditure in fiscal year 1999-00 as provided by Resolution 042396-5. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ..~. Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File W. Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance John M. Chambliss, Jr., Assistant Administrator Don C. 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ITEM NUMBER I~~`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 1999 AGENDA ITEM: Second Reading of the Fiscal Year 1999-00 Budget Appropriation Ordinance. COUNTY ADMINISTRATOR'S COMMENTS: The 1999-00 Annual Budget is a good financial plan that addresses the priorities of the citizens, Board of Supervisors, and sta, fJ`: One component of the budget is the reallocation of four existing positions to Fire and Rescue. During the past year, a Long Range Planning Team (LRPT) was formed to consider future operational needs of the County and to consider ways to make the organization more dynamic and flexible. Resource allocation/reallocation was identified as a significant component of this process. The LRPT studied other organizations and local governments, and chose a procedure similar to one instituted in the City of Charlotte. Before the budget process began, the LRPT developed a program that reviews each vacancy in the County for justification in refilling the position or transferring the open position to areas of greater need. This procedure also considers process and/or program re-engineering possibilities in the department with the vacant position. A Job Banking Committee was established to review all vacant positions when they occur. The Job Banking process will, as vacancies occur, be used to transfer 4 vacant positions in other operating departments to Paramedic/Firefighter positions in Fire and Rescue. While this program will be ongoing, the Fire and Rescue positions will be transferred to that department no later than December 31, 1999. Chief Burch has participated in this process and supports the December 31 deadline. As of May 20, 1999, there are 18 vacancies. Of these vacancies, 8 represent Communications O, fJ`icers (Dispatchers) related to the EMD sta, f,)`ing approved by the Board. I would like to commend the LRPT for their initiative in planning for future operational needs of the County and the Executive Team for their support of the process. Recommend approval of the ordinance. SUMMARY OF INFORMATION: The 1999-00 fiscal year budget was presented to the Board of Supervisors on April 27, 1999. A budget public hearing was held on April 27, 1999 to receive written and oral comment from the public concerning the proposed budget and FY2000-2004 Capital Improvements Program. Attached for your approval is the 1999-00 fiscal year Budget Appropriation Ordinance. /f -3 This year's presentation of the Appropriation Ordinance again includes Projected Fund Balance amounts. This presentation discloses all significant financial resources available to fund County operations for FY99-00. The total County budget is $256,388,296. This includes all interfund and intrafund transfers. The budget net of transfers is $186,287,994. STAFF RECOMMENDATION: The format of the Appropriation Ordinance conforms with the reporting basis used at year-end in the Comprehensive Annual Financial Report. This presentation allows the same level of budget comparison as is required by Generally Accepted Accounting Principles for financial reporting purposes. This format will also consistently apply the appropriation on a fund basis for County Funds as has been used to appropriate School Funds in the past. Staff recommends approval of the second reading of the 1999-00 fiscal year Budget Appropriation Ordinance. Staff also recommends approval of the attached Classification Plan for fiscal year 1999-00. Respectfully submitted, ~~ W. Brent Robertson Budget Manager Approv d by, iyh..~.i Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To () Motion by: VOTE No Yes Abs Harrison _ _ Johnson _ _ _ McNamara Minnix Nickens _ _ ~f-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THURSDAY, MAY 27, 1999 ORDINANCE APPROPRIATING FUNDS FOR THE 1999-00 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on April 27,1999 concerning the adoption of the annual budget for Roanoke County for fiscal year 1999-00; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 11, 1999, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 11, 1999, and the second reading of this ordinance was held on May 27, 1999, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 1999, and ending June 30, 2000, for the functions and purposes indicated: f{-3 County of Roanoke Adopted FY 1999-2000 Budget May 27, 1999 Revenues: General Fund: General Government $ 106,590,750 Youth Haven II 447,468 Comprehensive Services 1,797,917 E-911 Maintenance 725,000 Law Library 38,095 Recreation Fee Class 848,102 Internal Services 2,047,001 Garage II 1,215,658 Total General Fund $ 113,709,991 Debt Service Fund $ 10,753,444 Capital Projects Fund $ 2,546,925 Internal Service Fund -Risk Management $ 893,911 Water Fund $ 12,767,506 Beginning Balance 4,324,914 17,092,420 Sewer Fund $ 5,953,942 Beginning Balance 7,536,832 13,490,774 School Funds: Operating $ 91,081,332 Cafeteria 3,495,000 Grant 2,466,147 Textbook 858,352 Total School Fund $ 97,900,831 Total All Funds $ 256,388,296 05/20/99 09:52 AM m:\finance\budget\book-wk\APPROPOO.WK4 ~" County of Roanoke Adopted FY 1999-2000 Budget May 27, 1999 Expenditures: General Government: General Administration Board of Supervisors $ 241,006 County Administrator 201,023 Community Relations 171,207 Asst. Co. Administrators 256,865 Human Resources 409,635 County Attorney 354,623 Economic Development 816,080 Total General Administration $ 2,450,439 Constitutional Officers Treasurer $ 603,945 Commonwealth Attorney 554,708 Victim/Witness 30,665 Commissioner of the Revenue 625,120 Clerk of the Circuit Court 762,175 Sheriffs Office 1,240,636 Care & Confinement of Prisoners 3,127,288 Total Constitutional Officers $ 6,944,537 Judicial Administration Circuit Court $ 133,068 General District Court 40,478 Magistrate 1,655 J & DR Court 10,429 Court Service Unit 332,385 Total Judicial Administration $ 518,015 Management Services County Assessor $ 733,613 Financial Planning 757,423 Public Transportation 105,200 Management and Budget 132,689 Procurement Services 316,870 Total Management Services $ 2,045,795 05/20/99 09:52 AM m:\finance\budget\book-wk\APPROPOO.WK4 ~- 3 County of Roanoke Adopted FY 1999-2000 Budget May 27, 1999 Public Safety Police $ 6,336,871 Fire and Rescue 4,677,314 Total Public Safety $ 11,014,185 Community Services General Services $ 383,084 Solid Waste 3,371,442 Community Development 2,922,476 Development Services 84,266 Building Maintenance 1,356,506 Total Community Services $ 8,117,774 Human Services Grounds Maintenance $ 1,418,294 Parks and Recreation 1,449,413 Public Health 435,563 Social Services Administration 4,069,643 Contributions-Human Service, Cultural, Tourism 397,403 Library 1,875,938 VPI Extension 83,490 Elections 200,671 Total Human Services $ 9,930,415 Non-Departmental Employee Benefits $ 1,760,782 Miscellaneous 620,000 Internal Service Charges 1,731,366 Total Non-Departmental $ 4,112,148 05/20/99 09:52 AM m:\finance\budget\book-wk\APPROPOO.WK4 ~{- 3 County of Roanoke Adopted FY 1999-2000 Budget May 27, 1999 Transfers to Other Funds Transfer to Debt -General & Schools Transfer to Capital Transfer to Schools Transfer to Schools -Dental Insurance Transfer to Internal Services Transfer to Comprehensive Services Transfer to Youth Haven II Transfer to County Garage Total Transfers to Other Funds Unappropriated Balance Board Contingency Total General Government Youth Haven II Comprehensive Services E-911 Maintenance Law Library Recreation Fee Class Internal Services Management Information Systems Communications Total Internal Services County Garage Total General Fund $ 7,830,083 2,546,925 47,626,13 8 315,727 893,911 879,000 50,000 1,215,658 $ 61,357,442 100,000 $ 106,590,750 $ 447,468 $ 1,797,917 $ 725,000 $ 38,095 $ 848,102 $ 1,482,344 564,657 $ 2,047,001 $ 1,215,658 $ 113,709,991 05/20/99 09:52 AM m:\finance\budget\book-wk\APPROP00. WK4 /~-3 County of Roanoke Adopted FY 1999-2000 Budget May 27, 1999 Debt Service Fund $ 10,753,444 Capital Projects Fund $ 2,546,925 Internal Services Fund -Risk Management $ 893,911 Water Fund $ 13,411,638 Unappropriated Balance 3,680,782 17,092,420 Sewer Fund $ 5,816,299 Unappropriated Balance 7,674,475 13,490,774 School Funds: Operating $ 91,081,332 Cafeteria 3,495,000 Grant 2,466,147 Text Book 858,352 Total School Funds $ 97,900,831 Total All Funds $ 256,388,296 In addition to the above revenues and expenditures, the following beginning balance will be appropriated to the Unappropriated Balance of the respective fund: General Fund $ 6,700,000 05/20/99 09:52 AM m:\finance\budget\book-wk\APPROPOO.WK4 ~l•3 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 1999, are reappropriated to the 1999-00 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 1999, and appropriations in the 1999-00 budget. 5. That all school fund appropriations remaining at the end of the 1998-99 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 1999-00. 6. That all General Fund appropriations remaining unexpended at the end of the 1998-99 fiscal year not lapse but shall be reappropriated as follows: a) 40% of these unexpended appropriations shall be transferred to the unappropriated Capital Fund Balance; b) 60% of these unexpended appropriations shall be re-appropriated to the same department for expenditure in fiscal year 1999-00 as provided by Resolution 042396-5. ~3 a o ~ o 0 N yyU~~ ~ `i~-y . ~..~ ~1 U M ~ N V1 00 M V1 V1 [~ ~ V1 00 O~ N M ~D O V1 ~ 00 O 00 00 M O~ [~ N O~ T M .-• O~ l~ M O M O~ 00 v1 ~ O ~O ~ O~ 00 M ~ O N '-' M 00 00 N O l~ 00 V' ~O .--~ N l~ N ~ 00 M ~ O V1 O M ~O N ~D [~ O O O~ ~ ~ O ~ O~ •-+ [~ V1 M ~ N v1 O l~ ~ 00 00 00 O ~ v1 00 N ~ . O~ 'd~ ~f N l~ ~ ~D O~ ~' O N Ul ~D ~ Vl ~ [~ V'1 N O ~ M M ~ ~ ~ ~ 00 ~ ~ N M [~ O~ ~ ~ 00 O 00 00 ~ 00 O O~ 00 V1 M O~ N 00 O~ "-' M O N ~ O r ~ M ~ r N N N N N N N M M M M M M .--~ . 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O C Z G 0 0 N ~ ~ O Q 07 (~ C~ O. ~'~" ~"~ Q J U N O t!) r Q C Q S 3 c c c a a H LL N ~ a N O ~ z o w d " z a° ~ L ~ ~ ~_ ti LL '~ ~ c N U R O C ~ U ~ L ~ ~ ~ cv ca cc a n. a fD N C 0 O a O U m O H ~ ~ ~ U N ~O a 3 v, C N N 'L c~ ~, J a~ ~ ~ ~' > Q a~ a~ ~L Y 0 0 ~ ~ ~ Q', ~ ~ ~ ~ ~ ~ cv m cv a a a ~~ Q a f~ 3 a ACTION NUMBER ITEM NUMBER ~~_" f~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 1999 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BLUE RIDGE COMMUNITY SERVICES BOARD OF DIRECTORS The unexpired three-year term of Susan J. Cloeter who has resigned. Her term expires on December 31, 1999. Her letter of resignation is attached. 2. BOARD OF ZONING APPEALS The five year term of Rodney W. McNeil, Cave Spring, will expire 06/30/99. 3. CLEAN VALLEY COUNCIL The two year terms of Joseph McNamara, Board Liaison, and Vince Reynolds will expire 06/30/99. 4. COMMUNITY POLICY AND MANAGEMENT TEAM The three year term of Gary Wilburn, representing the private community resources, will expire 06/30/99. 5. FIFTH PLANNING DISTRICT COMMISSION The three year term of Joseph McNamara, Elected Representative, will expire 06/30/99. 6. FIFTH PLANNING DISTRICT COMMISSION -METROPOLITAN PLANNING 1 .~/-// ORGANIZATION The three year term of H. Odell Minnix, Alternate, will expire 06/30/99. 7. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year term of Jeffrey Echols, VDOT Representative, Jay E. Gaylor, Legal Representative, James M. Martin, Senior Representative, Horace L. McPherson, Senior Representative, and Lt. Stephen Turner, will expire 06/30/99. The four year term for a youth representative is vacant. Mr. James Martin has notified the Clerk's Office that he does not wish to serve another term. Mr. Horace McPherson has served two consecutive terms and is not eligible for reappointment. 8. LEAGUE OF OLDER AMERICANS -ADVISORY COUNCIL The one-year term of Thelma Ihrig expired March 31, 1999. She has indicated that she does not wish to serve another term at this time. 9. PARKS Ili RECREATION ADVISORY COMMISSION The three year terms of Mrs. Lee Blair, Cave Spring, William M. Skelton, Jr Windsor Hills, and Robert R. Cookston, Member at Large, will expire 06/30/99. 10. ROANOKE VALLEY RESOURCE AUTHORITY The unexpired four-year term of William Rand who has resigned. His term expires December 31, 1999. Staff recommends the appointment of Elaine Carver, Director of General Services to fill the unexpired term. 11. VIRGINIA WESTERN COMMUNITY COLLEGE BOARD The four year terms of James W. Arend and Geoffrey Ottaway will expire 06/30/99. SUBMITTED BY: APPROVED BY: Mary H. Allen, CMC/AAE Elmer C. Hodge Clerk to the Board County Administrator 2 ~~~~~ Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No. Yes Abs Harrison _ Johnson _ McNamara- Minnix Nickens 3 ~3,~s ~~ 1 3633 Larson Oaks Dr., SW Roanoke, Virginia 24018 May 10, 1999 Mr. Bob Johnson i ~"' ~- Chairman, Roanoke County ~ ~~~' ~' ~' ~~ Board of Supervisors ,, n ;: 5204 Bernard Dr., SW Roanoke, Virginia 24018 Dear Mr. Johnson: I have had the opportunity to serve as a Roanoke County representative to the Board of Directors of Blue Ridge Community Services for almost six years. In this time I have learned about the many functions of BRCS and have developed a great sense of pride from being associated with such awell-run organization. My experiences with BRCS have been very rewarding, and for this reason I regret that I must resign from the Board. Heightened familial obligations coupled with being afull-time student have made it difficult for me to contribute the time to BRCS that it both requires and deserves. Please know that I appreciate the Roanoke County Board of Supervisors for having allowed me the opportunity to serve my community in this capacity. Sincerely yours, ~'p ` -~-- Susan J. Cloeter Cc: Dr. Fred Roessel, Executive Director Mr. Rodney Furr, Chairman of Board of Directors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THURSDAY, MAY 27, 1999 RESOLUTION 052799-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 27, 1999, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes -May 11, 1999 2. Confirmation of committee appointments to the Fifth Planning District Commission Metropolitan Planning Organization. 3. Appropriation of $7,000 for Community Services and Independent Living Conferences for the Department of Social Services. 4. Acceptance of $2,300 grant and $4,300 from the Virginia Foundation for the Humanities and appropriation of funds to the Library. 5. Request from Schools to appropriate $85,000 Summer Youth Employment grant through Fifth District Employment and Training Consortium. 6. Request from Schools to appropriate $2,750 Grant from the Virginia Commission for the Arts for Virginia Opera. 7. Request from Schools to appropriate $5,316.40 from the Virginia Department of Education to mail School Performance Reports. 2. That the Clerk to the Board is hereby authorized and directed where required 1 by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Dr. Betty McCrary, Director, Social Services Diane D. Hyatt, Director, Finance W. Brent Robertson, Budget Manager John M. Chambliss, Jr., Assistant Administrator Spencer Watts, Library Director Garland J. Kidd, Director, Vocational & Adult Education Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board Garland R. Life, Senior Director of Instruction 2 May 11, 1999 311 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 May 11 1999 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of May, 1999. N RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Fenton F. "Spike" Harrison, Joseph McNamara, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by Reverend James W. Reynolds, Retired, United Methodist Church. The Pledge of Allegiance was recited by all present. May 11, 1999 ~-~ tax relief implementation costs. (Fred Anderson, Treasurer} and Wayne Compton, Commissioner of Revenue) A-051199-1 Mr. Anderson explained that these state reimbursements are to cover County administrative costs to implement the personal property tax relief. The Treasurer's Office will receive $11,586 and will upgrade their personal computers. The Commissioner's Office will receive $14,750 and MIS will receive $64,736 for a total of $90, 736. Supervisor Nickens asked if these funds were included in the budget for this fiscal year. Mr. Anderson responded that they were reimbursed in this fiscal year but will be used in the next fiscal year. Supervisor Minnix moved to approve the appropriation. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Request to reimburse fire and rescue budget in the amount of $7.766. (John Chambliss, Assistant County Administrator) A-051199-2 Mr. Chambliss advised that during the past few months, there have been several calls to the County complaining about the mulching operation. at the end of Commonwealth Drive by Timberland Mulch. The concerns related to noise, dust, smell i j May 11, 1999 315 site in December 1998 in order to construct a truck terminal. The initial project investment will be $3 million with 27 employees. R+L Carriers is a "less than a truckload" over the road carrier that receives shipments at its terminal and breaks the load down into smaller deliveries. They are seeking to make road improvements that would allow 48 foot long tractor trailer trucks to use Daugherty Road and access West Main Street. They will not be using larger trucks. Staff and VDOT have determined that an additional turn lane and traffic signal improvements are needed at the intersection to meet traffic and safety requirements. R+L Carriers has indicated that they will pay their share of the $81,000 for the improvements. There will not be a need for a Surface Transportation Assistance Act (STAR) designation of Daugherty Road. Funds for the County portion of $40,000 are in the Economic Development Fund. Mr. Gubala requested that the Board authorize the County Administrator to execute a performance agreement with R+L Carriers for the funding of the road and traffic signal improvements with the understanding that there is no desire from R+L Carriers to seek a STAA designation for Daugherty Road. In response to questions from Supervisor McNamara, Mr. Gubala advised that the County will receive $22,000 from real estate taxes and the remainder of the revenue will come from business and personal property taxes. Supervisor Harrison requested that he be updated with the progress and moved to authorize the performance agreement and appropriate the funds. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson May 11, 1999 ~~~ The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 5. Resolution approving the fiscal year 1999/2000 budget and 2000-2004 Capital Improvement Program for Roanoke County and adoption of a resolution establishing a Deferred Compensation Matching Plan for County employees (Brent Robertson. Budget Manager) R-051199-5.a~ R-051199-5.b Supervisor Nickens asked about the reallocation of four existing positions to the Fire and Rescue Department and explained that it was his intent that the positions be available on July 1, not in 18 months as outlined in a memo with the report. Mr. Hodge responded that there is a review team to look at every vacant position and assess the impact of eliminating the position. The team has already met five times. He felt it may take several months to reallocate the posi#ions. Supervisor Johnson asked Mr. Hodge to bring back a schedule in two weeks that is acceptable to the Board. Supervisor McNamara asked for the exact number of current vacant positions. Supervisor Johnson moved to adopt the budget and the Deferred Compensation Match Program. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson May 11, 1999 319 Adopted FY 1999-00 Revenue Estimates General Fund General Government General Property Taxes Other Local Taxes Permits, Fees & Licenses Fines and Forfeitures Interest Income Charges for Services Commonwealth Federal Other. Total General Government Youth Haven II Comprehensive Services E-911 Maintenance Law Library Recreation Fee Class Internal Services Garage Il Total General Fund Debt Service Fund Capital Projects Fund Internal Service Fund Water Fund Beginning Balance Total Water Fund Sewer Fund Beginning Balance Total Water Fund School Operating Fund School Cafeteria Fund School Grants Fund School Textbook Fund Total School Funds Total Revenues All Funds Less: Transfers Total Net of Transfers 72,789,000 21,505,000 696,000 560,000 700,000 274,500 7,442,500 1,862,500 761,250 106,590,750 447,468 1,797,917 725,000 38,095 848,102 2, 047,001 1,215,658 113,709,991 10,753,444 2,546,925 893,911 12,767,506 4, 324, 914 17,092,420 5,953,942 7,536,832 13,490,774 91,081,332 3,495,000 2,466,147 858,352 97,900,831 256, 388,296 (70,100,302] 186,287,994 May 11, 1999 321 Adopted FY 1999-00 In addition to the above revenues and expenditures, the following beginning balance will be appropriated to the Unappropriated Balances of the respective fund: General Fund 6,700,000 May 11, 1999 ~o ~o T N LG LPL I L ~ H m ~ . ~ o a_` m C c ~ e m oC E v- o w,moo w a`0~i i ~ r: o' ~ E v RN R w ~ _ O O ~ O O O O O '" N O c O O ~ t~ O f00 O t00 F- V . r O et r O LL T r ~ O 4 0 °0 0 M O O O O O O O ~ fD } r" r c~ °- °- O O N N ~ f D ~ ~ .~ N ~ O O C 4 O O O ~ r O O O N O R7 O T 9 m ~ r {0 E o 0 0 0 W O O O lfJ ~C O O O O f0 O l[7 00 ~ p O O 0 4 cr rn v O x r 0 0 0 0 0 0 0 0 0 0 lq O f0 0 0 0 0 c'7 O Ln ~' ~ ~ M O N 0 lfj nJ Iq 117 O O I[1 O O f+] O t0 ~ ~ P tD e!' T 07 N ~ t0 ~ h M N O LA G O O N C' O O O tf7 M O tt Oi O !1) h ~f7 1 ~ 4] O ~ r O Or ~ ~ N O N V r l c ° O ~ ~ O O O N Gp e+') '~ ~ O O N ~ N ~ I ~ ~ ~ ~ O N C7 ° o ° 0 o c~ n ° c u ~ io 1 O et tf1 O t~ O 10 C ~ ~ O m O r N O O O M M M N O fD O ~ ~ O 0 0 0 10 O (~ O I 7 O O O O C' 1011 N O ' O M 'p P ~ 0 T m f~7 ) ~` '- N m Q f 7 O Ln N O ~7 t0 O O O ~ O ~' N O O C N O O O O O t+ 0 0 0 0 0 ~ W f`') th ~. ~~ g g M d c m mo .°~. ~ M ~ m ~; m ~ m` E Y N ~ ~ r co OI tD m N 0 N N M M O N N M M M Q ~ ~ N e+ 7 323 o O o 0 0 0 0 0 ui of o vi n M ~ m CO r N c07 M M m O U = N C C O ~ ° ~ a; m -° crn ~ U ¢ ~a c .o ~ d ~ _ ~ ~ °~ _ ~ m v ~ c ~ ,~ m d ~ s ~ ~ ~ m ~ ~ a ~ y w ~o ~ y R Z' -~ c --° x m ° °~ m a ° ~ c ~ cai ~ a a a c S ' V~ r' L aEi ~ a o .~ a i t1 W c S ~ B 0. c as N ~ v U ~ m ° ~ io m m~ ~° d o m m W m m ~~ vs m m a c° m y m m ~ m m Y ~ m o ~ ~ c Y v ~ a C 2 ~ m r m c $ ~ :_° ~ ~ m ~ a ~. ~~p V Cp ~, u i C ~ ~ ~ C~ Y ..Q. C J ~ > C ` ~ ~ ~' V 2 2 o0 2 tp m ti U ~ ~ W~ ~ > C7 m .o J cc G O m ~ _~ ~~'~ a ~ m °' 'Y ° m = ~ L` ~ E ~ `° m c ~+ . Y ~ J ,~ Y ~ U c d~ m ~ ~, - a ~ m ~ ~ = c a .~ ~ m o d W ci~nz°c~c~3 May 11, 1999 325 RESOLUTION 051199-5.b IN THE MATTER OF ESTABLISHING A DEFERRED COMPENSATION MATCHING PLAN FOR THE COUNTY OF ROANOKE, VIRGINIA (EMPLOYER) WHEREAS, the County of Roanoke, Virginia (the "Employer") has adopted a Deferred Compensation Plan which is available to all eligible employees, pursuant to Section 457 of the Internal Revenue Code of 1986, as amended: and WHEREAS, certain tax benefits accrue to employees participating in said Deferred Compensation Plan; and WHEREAS, the Employer wishes to provide an additional incentive to its employees to voluntarily set aside and invest portions of their current income to meet their future financial requirements and supplement their existing retirement program; and WHEREAS, Nationwide Retirement Solutions, Inc. (NRS) has provided Employer with a specimen plan document (the NRS Governmental Deferred Compensation Matching Plan and Trust); NOW, THEREFORE THE BOARD OF SUPERVISORS DOES HEREBY RESOLVE AS FOLLOWS: The Board of Supervisors, meeting in regular scheduled session, this 11tH day of May, 1999, hereby adopts the Nationwide Retirement Solutions, Inc. Governmental Deferred Compensation Matching Plan and Trust (Plan) and hereby establishes the County of Roanoke Deferred Compensation Matching Plan to provide additional benefits for all participants in the County of Roanoke Deferred Compensation Plan. The County Administrator is hereby authorized to execute an Adoption Agreement for said plan. The Trustees shall be Diane Hyatt, Elmer Hodge, and Paul Mahoney. The Plan Administrator shall be Nationwide Retirement Solutions. All employees covered under the County of Roanoke Deferred Compensation Plan shall be covered under this Plan. The Plan shall be effective as of July 1, 1999. The Employer Contribution shall be a match of the first ten dollars per pay period that the employee puts into the 457 account. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 6. Consideration of development of an early retirement program May 11, 1999 327 service by buying it back through a lump sum payment or through payroll deduction. In order to offer the option of tax deferred purchase of prior service credit, the Board of Supervisors must elect to pick up the member's contribution to VRS based on the terms of the salary deduction. The salary reduction agreement does not have any fiscal impact on the County, but offers a tax benefit to the employees who are purchasing prior service credit through payroll deduction. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Johnson NAYS: None ABSTAIN: Supervisor Nickens RESOLUTION 051199-7 AUTHORIZATION TO PICK UP 7HE EMPLOYEE'S CONTRIBUTION TO VRS FOR PAST SERVICE CREDIT UNDER SECTION 414(H) OF THE INTERNAL REVENUE CODE WHEREAS, the County of Roanoke, Virginia desires to provide its employees with tax deferral pursuant to Section 414(h) of the Internal Revenue Code with respect to their member contributions to the Virginia Retirement System, the State Police Officers Retirement System and the Judicial Retirement System (collectively referred to as VRS) for the permissible purchase of past service credit by picking up member contributions to the VRS: and WHEREAS, the pick up is authorized under Virginia Code Sections 51.1- 142. I and 51.1-143. C. ; WHEREAS, the VRS keeps track of such picked up member contributions, and is prepared to treat such contributions as employee contributions for all purposes of VRS; NOW, THEREFORE, IT IS HEREBY RESOLVED that effective the first pay day on or after the later of May 11, 1999 or the date the member executes a binding and irrevocable salary reduction election relating to the past service permitted to be purchased, the County of Roanoke shall pick up all or a portion of the member May 11, 1999 329 Virginia State Corporation Commission by the Virginia Gas Pipeline Company to construct, own and operate a natural gas pipeline through Roanoke County Virginia (Terry Harrington County Planned Mr. Harrington reported that in May 1998, Virginia Gas Company anticipated filing an application with the State Corporation Commission (SCC) requesting approval for the construction of a new gas transmission pipeline through Roanoke County. As part of their submittal to the SCC, they requested a resolution of support from the Board. The Board asked staff to evaluate the 1998 proposal. Staff determined that the proposed route had the potential to interfere with the proposed Spring Hollow Master Plan, traversed the Merriman Soccer Complex and cut through the fill area of the closed Rutrough Road landfill. It also cut through the Blue Ridge Parkway spur to Explore Park. Over 1,000 properties would have been directly affected by this new line. Virginia Gas Company later notified the County that they were not going to proceed with the SCC submittal. On May 3, 1999, Roanoke County was notified by the Department of Environmental Quality (DEQ) that Virginia Gas Company had submitted the pipeline proposal to the SCC in March, and DEQ has been asked by the SCC to coordinate environmental and public comments. Staff has received a small scale map that appears to show an identical route location in western Roanoke County to Clearbrook, but from Clearbrook east, the route has been revised to avoid the Explore Parkway spur and Rutrough Road. May 11, 1999 331 agreed to work with staff to locate, the .well so as to minimize the disruption of traffic activity and not impede access to the jail area. Supervisor Harrison moved to grant permission to the Tyree Organization to construct the monitoring well. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: FIRST READING OF ORDINANCES 1 First reading of ordinance appropriating the funds for the fiscal vear 1999/2000 budget (Brent Robertson, Budget Mang er There was no discussion and no citizens present to speak on this ordinance. Supervisor Johnson moved to approve the first reading and set the second reading for May 27, 1999. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 2. First reading of ordinance to increase the salaries of the members of the Board of Supervisor of Roanoke Count, May 11, 1999 ~~~ purchase is contingent upon the successful completion of a phase I environmental assessment, a survey, a title search and Board approval. Supervisor Harrison moved to approve the first reading and set the second reading for May 27, 1999. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 4. Ordinance authorizing the execution of an agreement with Home Depot USA. Inc to reimburse the County for certain expenditures, and to address the sale of certain real estate (0.251 acre identified as Tax Map No 77 13-5-30 and 0 254 acre Tax Map No. 77.13-5-31 ). (Paul Mahoney County Attorney} Mr. Mahoney advised that in 1998, Roanoke County purchased these properties in anticipation of a proposed Home Depot development. Home Depot later determined that this development was not feasible and it desires to advance to the County the expenditures of $285,743.99. The County shall upon the sale of these properties pay Home Depot the proceeds. If the County receives an offer to purchase the properties that is less than 85% of the expenditures, the County must obtain Home Depot's approval prior to executing the contract of sale. If the offer is at least 85%,the County may sell the properties without the consent of Home Depot. In response to questions, Mr. Mahoney advised the County would be May 11, 1999 335 RESOLUTION 051199-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 11, 1999 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of Minutes -April 13, 1999, April 27, 1999 2. Request for acceptance of a portion of Cortland Road and Orchard Park Drive into the Virginia Department of Transportation Secondary System. 3. Resolution changing the date of the regular meeting of the Board of Supervisors from May 25, 1999 to May 27, 1999. 4. Approval of funding for roof replacement needs for Phase I of the School Capital Improvement Program. 5. Appropriation of $108,770 to the School Technology Grant Funds for instructional technology. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 051199-9.a REQUESTING ACCEPTANCE OF A PORTION OF CORTLAND ROAD AND ORCHARD PARK DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR- May 11, 1999 337 change the time and place of a regular meeting; said resolution to be published once in the newspaper. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the regular meeting for the Board of Supervisors be, and hereby is, changed from May 25, 1999 to May 27, 1999, with the afternoon session beginning at 3:00 p.m. and the evening session beginning at 7:00 p.m.; and 2. That this resolution shall be published once in the Roanoke Times pursuant to Section 2-102 of the Rules of Organization and Procedure adopted by the Board of Supervisors. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: REQUESTS FOR WORK SESSIONS 1. Request for Work Session on June 8, 1999 to discuss amendments to the Freedom of Information Act. It was the consensus of the Board to set a work session for June 8, 1999. IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS Bill Overstreet. 4930 North Spring Drive, expressed support for increasing the salaries for the police officers. He asked: (1) how many additional positions were added when the Police Department was formed from the Sheriffs Office; (2) how many openings are there for road officers; and (3) how many officers are currently in training? Chairman Johnson asked Mr. Hodge to respond to Mr. Overstreet's questions. Mr. Overstreet also asked when the fence would be put up around the detention pond on North Spring Drive and if the fence was being held up May 11, 1999 339 correspondence concerning the negotiations and price problems regarding the cul-de- sac at North Spring Drive. (2) He asked to meet with Gary Robertson. Supervisor Nickens: (1) He asked Mr. Mahoney if he had received an opinion from the Attorney General regarding the definition of a dangerous dog. Mr. Mahoney advised that he just received it and had provided a copy for Supervisor Nickens in his mail. (2) He asked for information from the County Code regarding mowing grass in a residential section. County Planner Terry Harrington responded that the grass must be 13 or 14 inches high before it is a violation of the Code. Supervisor McNamara: (1) He asked for staff to put together a program with the $2 million annual cash flow to see what kind of debt service the County could support at 6%, and use the same formula going up 5% each year to see what can be supported for the School Phase II projects so that they can be prioritized. (2) He asked when the County would look at the possibility of co-locating more than three antennae on a cellular tower. Mr. Harrington responded that the Planning Commission will discuss this in mid May. Supervisor Minnix: He advised that he is frequently invited to speak at various schools concerning air traffic controllers, and he attended a school recently where anyone calling the school is informed that his or her call is being recorded. He suggested that this idea be considered here in response to bomb threats. Supervisor Johnson: (1) He announced that the new CEO at the Regional Chamber of Commerce is Beth Doughty and wished her success in her new May 11, 1999 341 HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: ADJOURNMENT At 5:06 p.m., Chairman Johnson adjourned the meeting. Submitted by, Approved by, Mary H. Allen, CMC/AAE Bob L. Johnson C;IPrk to the Rnarrl ~`h.~irm.~.~ A-052799-5. a ACTION NUMBER ITEM NUMBER ~'°~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 1999 SUBJECT: Confirmation of appointments to the Fifth Planning District Commission Metropolitan Planning Organization COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the May 11, 1999 Board of Supervisors meeting. 1. FIFTH PLANNING DISTRICT COMMISSION METROPOLITAN PLANNING ORGANIZATION Supervisor Johnson nominated Supervisors Fenton Harrison and Joseph McNamara to three-year terms which will expire June 30, 2002. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed by the Board of Supervisors. SUBMITTED BY: • ~ C~.d.~,s~...._ Mary H. AI en, CMC/AAE Clerk to the Board APPROVED BY: ~~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x Denied () Harrison _ x _ Received () McNamara-, x _ Referred () Minnix _ x To () Nickens _ x _ cc: File Fifth Planning District Commission Metropolitan Planning Organization ~.. w •' J A-052799-5. b ACTION NO. ITEM NUMBER ~ 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 1999 AGENDA ITEM: Request to Appropriate Monies for Community Services and Independent Living Conferences for the Department of Social Services COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Department of Social Services receives, throughout the year, additional appropriations for public assistance and services delivery. The State has made available $7,000 additional State money for the Community Resources Conference, focused on Welfare Reform Phase II, and the Independent Living Conference, for 10 adolescents in foster care. The Department of Social Services cannot access these State funds until the County has appropriated the same. The Board of Supervisors is requested to appropriate $7,000 to the Social Services budget and to appropriate the related revenues from the State. 1 r ~_.\. ~ ~ w ~"'. .... FISCAL IMPACT: None. The total amount for the additional funding is 100% reimbursable State money available to the locality by the State Department of Social Services. STAFF RECOMMENDATION: Staff recommends appropriation of $7,000 to the Social Services Budget for the Community Resource and Independent Living Conferences. Respectful) submitted, c ~. Bett R. cCrar , Ph. D. ~~ Y Y Director of Social Services Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approv d by, Elm r C. Hodge County Administrator ----------------- ACTION VOTE No Yes Johnson ,_ x Harrison - x McNamara- x Minnix _ x Nickens - x Abs Motion by: Bob L Johnson to approve cc: File Dr. Betty McCrary, Director, Social Services Diane D. Hyatt, Director, Finance W. Brent Robertson, Budget Manager John M. Chambliss, Jr., Assistant Administrator 2 A-052799-5. c ACTION NO. ITEM NO. ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 1999 AGENDA ITEM: Acceptance of Grants Awarded by the Virginia Foundation for the Humanities and Appropriation of Grant Funds to the Public Library Budget COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Public Library has been awarded two grants by the Virginia Foundation for the Humanities. One grant of $2,300 is in support of a series of public forums on "The Bill of Rights, The Courts, and The Law In addition to the grant funding the foundation offers free copies of a case book for all program participants, some help with the production of brochures and publicity, and assistance in securing guest speakers for the forums. The second grant, in the amount of $4,300, is in support of an oral history project designed to capture and preserve the historical record of Roanoke Valley residents' experiences on the home front during World War II. The taped interviews and transcripts produced as part of this project will become part of the Local History Collection housed at the Hollins Branch Library. Members of the Roanoke Valley Historical Society and numerous other volunteers are heavily involved in this project with the Library. FISCAL IMPACT: Acceptance and appropriation of the donated funds will require no additional funding by the County. STAFF RECOMMENDATION: Staff recommends the acceptance of both of the Virginia Foundation for the Humanities grants, and appropriation of both the $4,300 and the $2,800 funding awards to the Library's budget. ~~ cer Wa is ~~ ~ Elmer C. Hodge Sp Library Director County Administrator ---------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Bob L Johnson to approve cc: File Spencer Watts, Library Director Johnson _ x _ Harrison - x McNamara- x Minnix x Nickens - x Diane D. Hyatt, Director, Finance A-052799-5.d ACTION # ITEM NUMBER MEETING DATE: May 27, 1999 ~...` ,~ AGENDA ITEM: Request to appropriate $85,000 Summer Employment grant COUNTY ADMINISTRATOR'S COMMENTS: ~~r~~ BACKGROUND: This is the lOt'' year tha Employment Grant through grant is used to provide ages 14-16. The program of Learning in the areas t Roanoke County Schools has been awarded the Summer Youth the Fifth District Employment and Training Consortium. The academic and vocational skill training to disadvantaged youth this year will integrate workforce skills with the Standards of math and language arts. SUMMARY OF INFORMATION: The Summer Youth grant is a six-week training program for disadvantaged youth. It is designed to offer students the opportunity to earn money and improve their academic skills during the summer. Students participate in four different "companies" which provide workplace skills and attend remedial classes in English and math. The academic classes will integrate workplace skills with the Standards of Learning. This grant is to provide a "bridge" for the youth between these middle school years. FISCAL IMPACT: The $85,000 grant will cover all costs for the program. STAFF RECOMMENDATION: Staff recommends appropriation of the grant. ,~~~~ ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Elmer C. Hodge County Administrator Motion by: Bob L. Johnson to approve cc: File Garland J. Kidd, Director, Vocational & Adult Education Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board VOTE No Yes Abs Johnson _ x Harrison _ x _ McNamara_ x _ Minnix _ x _ Nickens x A-052799-5.e ACTION # ITEM NUMBER ~ CP MEETING DATE: May 27, 1999 AGENDA ITEM: Request to appropriate $2,750 grant from the Virginia Commission for the Arts COUNTY ADMINISTRATOR'S COMMENTS: ~ °'~~~'~ BACKGROUND: The Virginia Commission for the Arts approved a grant in the amount of $2750 for Roanoke County Schools to apply towards performances by Virginia Opera for all of Roanoke County's elementary schools. SUMMARY OF INFORMATION: A check in the amount of $2,338 was received by Roanoke County Schools on March 29, 1999. As per the contract with Virginia Commission for the Arts, the balance of $412 will be sent to Roanoke County Schools upon receipt of its final report to the Commission. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends appropriating the $2,338 and, when received, the $412 balance to the grant fund. Garland R. Life Senior Director of Instruction Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L Johnson to approve Johnson _ x Harrison _ x _ Denied () McNamara- x _ Received () Minnix _ x Referred () Nickens x To () cc: File Garland R. Life, Senior Director of Instruction Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board A-052799-5.f ACTION # ITEM NUMBER ~"" MEETING DATE: May 27, 1999 AGENDA ITEM: Request to appropriate $5,316.40 from the Department of Education to mail School Performance Reports COUNTY ADMINISTRATOR'S COMMENTS: ~-~---P ~ BACKGROUND: Roanoke County Schools will mail the School Performance Reports to parents of each student. SUMMARY OF INFORMATION: The Virginia Department of Education will provide a grant of $5,316.40 to mail the School Performance Reports to parents. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends approval. Garland R. Life Senior Director of Instruction ACTION VOTE No Yes Approved (x) Motion by: Bob L. Johnson to aeprove Johnson _ x Denied () Harrison _ x Received () McNamara- x Referred () Minnix _ x To () Nickens _ x cc: File Garland R. Life, Senior Director of Instruction Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board Elmer C. Hodge County Administrator Abs GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOICE, VIltGINIA Amount Audited Beginning Balance at July 1, 1998 $7,947,047 July 28, 1998 Second installment on West County Business Pazk March 23, 1999 Purchase and renovation of Salem Office Supply Balance at May 27, 1999 Changes below this line are for information and planning purposes only. Balance from above (1,115,300) (81,720) $6,750,027 $6,750,027 $6,750,027 7.71 6.55% 6.55% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1998-99 General Fund Revenues $103,087,232 6.25% of General Fund Revenues $6,442,952 Respectfully Submitted, Approved By, ~ . ~l.r(.Qrrvr~ Z~~ Diane D. H tt ya Elmer C. Hod e g Director of Finance County Administrator /~ /, of General Fund Revenues M:\Finance\Comman\Boazd\Gen98. WK4 CAPITAL FUND UNAPPROPRIATED BALANCE ~(_Z COUNTY OF ROANOKE, VIRGINIA Amount Audited Beginning Balance at July 1, 1998 $768,458.71 Amount added from 1997-98 operations per rollover policy $471,083.00 Projects appropriated in 1998-99 original budget Center for Research and Technology (100,000.00 Blue Ridge Parkway Interpretive Center (30,000.00 South County Park Development (100,000.00 North County Soccer Field (50,000.00 Police Firing Range (50,000.00 Courthouse Renovations (75,000.00 McDonald Farm (100,000.00 Dec 1, 1998 Purchase of land at library headquarters (91,550.00) Dec 15,1998 / Underground storage tank remediation (to be replenished Jan 4, 1999 with yeaz end rollover) (11,948.78; Mazch 23, 1999 Purchase and renovation of Salem Office Supply (620,000.00; Balance at May 27, 1999 $11,042.93 Note: $100,000 of these funds have been temporarily advanced to the Mayflower Hills Park project. Respectfully Submitted, Diane D. Hyatt Director of Finance Approved By, e~ Elmer C. Hodge County Administrator M:\Finance\Common\Boazd\Cap98.WK4 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA From 1998-99 Original Budget June 23, 1998 Roanoke Valley Convention & Visitors Center Sept 8, 1998 Contribution to TAP Transitional Living Center Oct 13, 1998 Matthews Electroplating SuperFund Remediation Nov 17, 1998 Demolish abandoned structure Jan 12, 1999 Roanoke Regional Chamber dues April 27, 1999 Republican Primary Election costs Apri127, 1999 Citizen Satisfaction survey Balance at May 27, 1999 Respectfully Submitted, .~~, ~: Diane D. Hyatt Director of Finance Approved By, ~~ Elmer C. Hodge County Administrator 3 Amount $210,000.00 (107,500.00 (9,650.00 (22,790.00, (10,000.00 (2,500.00, (12,370.00, (10,250.00. 00 M:Finance\Common~Board~Board98. WK4 FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings fram 1996-97 debt budget Transfer from County Capital Projects Fund FY97-98 Original budget appropriation June 23, 1998 Savings from 1997-98 debt fund FY98-99 Original budget appropriation Balance at May 27, 1999 ~- Amount $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 104.815.00 e following funds have been temporarily advanced from this fund will be reimbursed with future bonds issues: Balance from above Land purchase and site work for new South County high school Science Labs $6,104,815 (4,000,000) (2,170,600) ($65,785) Respectfully Submitted, Diane D. Hyatt Director of Finance Approved By, ~~ Elmer C. Hodge County Administrator M:\Finance\Common\Board\.Schoo198. WK4 nl" ,S' edA ~&gy® r ~~ B ~f`NhR DAVID R. GEHR COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 JAMES S. GIVENS STATE SECONDARY ROADS ENGINEER May 10, 1999 Mr. Elmer Hodge Roanoke County P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in April 1999. All additions to and abandonments from the Secondary System are effective the day they are approved by the State Secondary Roads Engineer. This date appears in the far right column of the monthly report. These changes will be presented to the Commonwealth Transportation Board at its monthly meeting on May 20, 1999. If you have any questions or comments about this report, please call Martin Law at 786-7399. r i James S. Givens _ State Secondary R ds Engineer JSG/MII WE KEEP VIRGINIA MOVING ~, y N ~ ~ ~ ~, ~ N ~ N ~, N N N ~ ~ ~ ,,,,, ~ ~ v ~ ~ v v ~ 7 v et ~ W ~ C O Q r+ rn O~ o0 O~ 00 O~ 0, O\ a~ O~ o, a1 o, D\ rn O~ o, O~ o~ O~ o0 O~ 00 O~ O Q\ i ~ ~ O~ O\ N N N N O~ l~ l~ ~ O t n ~ ~ N N ~ M N N C0 ~ .-. .-. ~ ~-•~ ~ .: O O Q ~i +~~' ~ ~ ~ ,M-i ~ ~ N O O O N ~ O C~ O O C C C C C C C C C C a N 0 O N Y Ld ~ Y a ~ ~ g ~ ~ ~ N ~ ~ ~ o 'Y '~ '~ •,, r. ~ O o 0 0 r, o ~ z z z o o N ~O ., ~ .~ N .--. N O~ ~ v7 ~ O~ ~ O~ .~ ~O O N ~ _ ~ ~ ~ ~ n O~ O~ _ ~ ~t •-• ~-, Y ~ Y Y Y Y Y Y o F a o 0 0 ~ ~ a a o ~ ~ ~ 0 o ~, ~ o ~ o O ~ a ~° `' x x ~ x N a ~ ~ 3 3 ~ 3 ,C ,., y .~ ,~ .C .~ °' ° ° ° ~ a~ ~ a~ ~ a~ a~ o ~ ~ o ~ o ~ ~ ~ ~ ~ ~ ~ ~ ~ a~ p L Oy0 ~ O p O ~ O M ~ M N v7 O O~ O ~ O N o ~ O y O G7y O ~i ~. 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O ax w, H~ C, Htn ~ ~ ~, ~ ~ V C .~ Y U ~ rr i~ O. ~ C C b C O C O C O ^ O C O C O C O C O C O C O C O O ep ~ ~ ~ ~ .~ ~ .~ ~ .~ ~ ~ ~ ~ .~ ~ ~ mo '~ '~ ^I is V1 Q O ' Q ' O Q ' C Q ' C Q C ' Q ' C Q ' C Q ' O Q d " Q O Q O Q ~-: ~, L O d a s U d R z /~r''- S Item No. /~ - ~O AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, ROANOKE, VIRGINIA, ON THURSDAY, MEETING DATE: May 27, 1999 AGENDA ITEM: Report of expenditures and commitments for public private partnerships from the Economic Development Capital Fund COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Board of Supervisors readopted the Public Private Partnership Policy on November 19, 1996. The Economic Development staff reviews requests for partnership funding under the terms of the policy and makes a recommendation to the County Administrator. The Finance Department maintains records and has provided asemi-annual schedule of public private partnership project commitments or expenditures since July 1, 1998 (FY 98-99) totaling $536,986.32. Significant partnership projects include expenditures related to the acquisition of properties for the Home Depot project and several commercial developments; including Virginia Varsity Transfer and the Cycle Center. The County has expressed its support for regional economic development projects by participating in funding both Virginia's First Regional Industrial Facility Authority and an industrial site feasibility for a proposed joint regional industrial park in Bedford County. A total of $535,499.58 has either been committed or expended under the policy since July 1, 1998 and $290,003.63 is unappropriated at this time. Respectfully submitted: Timothy W. Guba ,Director Department of Economic Development Approved: Elmer C. Hodge County Administrator ACTION No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by: Harrison Johnson McNamara Minnix Nickens County of Roanoke Public Private Partnership As of April 30, 1999 Description Category Appropriations: Original Budget Rollover -prior year projects Rollover -prior year unappropriated balance Closed Kroger project Board Actions Total Available Projects: Commercial: J.M. Kane, Tanglewood Cycle Center Virginia Varsity Transfer Plantation Development L.C. Keltech, Inc. Acme Business Machines PD Lodging Associates Virginia Western Copy Systems Valley Centre Business Park HCRI Industrial: Custom Tool & Machine, Inc. 6545 Commonwealth Drive spec building Total Total Budget Remaining Committment ' 275,000.00 '254,652.11 ' 2,802.40 7,304.71 ' 285,743.99 ' '825503.21- ' 38,768.50 38!768.5Q~ 19,061.00 ' '' 15,835.31 13;440.31 2,395.00 2;395.00,,1 4,608.00 ~ 9,436.17 - 78,148.OQ~ ', , '=' - --- + ' 2,1Q7.00 -- 5,713.80 <.. . ' 20,100.00' ~_~___....._...___ ' ~.,____.__ _~_.Ta. l 6,69.00 ~ ~ ~__. 2;000.00 2,000.00 f ~ - - '''I -- /Y~cl~ Complete ~ Incomplete X X X X X _ X X X X X X X m:/finance/common/PTSH P99B. W K405/21 /99 County of Roanoke Public Private Partnership As of April 30, 1999 / r Description Category Total Total Budget Remaining Committment 3,949.39 152,699.80 129,094.80 I ' _ 61 .05 6 2 , 1~:... i '' 21,243.641' 543.60 1,31.80 1;365.20 S,OOO.OO ~ - ----r 3,000.00 _ 3',000.00 1,071.87 '~ 4,046.50- 719.95 535,499.581' S9 603 $h 290,003.63 ~,' Complete Incomplete X X X X X X X X X X X X X Other Miscellaneous Projects: Home Depot Rose Property Keeney Property Project Support: Valley Gateway Garman Road -Kroger project I' Cooper property (site plan) Valleytech Park site plan Regional Partnership Prospects Virginias First Reg Indust Facility Authority Miss Virginia Pageant Miscellaneous Industrial: Proposed Bedford Regional Industrial Park Fralin and Waldron -Demolition Totals Unappropriated Balance m:/finance/common/PTSHP99B.W K405/21 /99 ~. r ~ ~ "" R to 4. ~ _ O~ .-• O O O~ ~ t~ ~ O~ N I~ M N O ~ O ~ [~ ~ ~/'~ 00 ~ 00 N M ~ ~ N N N ~ ~ ~ ^ .-• O O~ 6 O ++ M ~ O ~ lp O~ O~ ~--~ V) 00 00 M t~ O~ 00 O V'i O N V Q~ vl ~ N N ^ M ~ 00 ~ ~ v) ~ M ~-+ ~ O N o y e ~ N ~O N ~n vl O~ ~O -~ 7 ~O O~ 7 N N M M v'~ O N --~ O~ vl ~o O~ O M ~O M oo ~O l~ .--. ~ O d ~ ~ ~ w •p ^ ~--~ ~O [~ t~ O [~ N O~ 00 ~O oo V oo ~D [~ ~ O O [~ 00 00 l~ 00 ~ O N o0 00 r ~ O~ ~D ~ t~ iv ~. ~ 7 CO .7 ~ '"' "" ^' ^' M M N y R~i R .D --~ O v~ N v1 ~ t~ I~ ~ M oo ~ O ~ ~ N O ~ ~ ~ O oo ~ O V ~ y ~ ~ M N O~ O O ) O N N O~ N ~--~ .-~ Vl M O O~ M .--~ O ~/'~ [~ ~D t~ M 00 00 .-. .-~ oo .--+ l~ N Q\ 'ct O~ N O [~ vl 01 V1 O\ v1 .-• \O v7 V1 ~t l~ oo N ~ N ~ ~ O [ N O M O oo N ~ 00 vl ~ M o0 [~ v~ ~n ~ N ~--~ M ~--~ vl [~ .-• ~ 00 a\ ~ v-~ N ~--~ N N v'~ oo O~ N ~ C O Oi O o0 ~ O~ .-, O O~ ^ O~ ~ ~O v~ vi O~ O~ [~ •-~ ~ N M v'i l~ O N N l~ ~/'~ ~D O ~D N ~t ^ M " L CE C N ~ ~ ~ M 00 ~/ ~ ~ 00 .--~ ~ v'~ O M N ^ ~ M ~ ~ ~ a0 ~ N ~ .--~ M ~ 00 ~ N ~ ~ N O D\ O M O ~--~ N N M ^ C C ~ ~--~ M N^ ~--~ M 00 d' N t~ ~-+ N \O ~ N o0 .-+ ~.j .-; .-. .-. ~- N M +~-' N O ~n oo vl ~O M [~ ~O t~ N ~O O M t~ ~ ~--~ ~D ~ •--~ O N ~O O~ O~ V ~--~ _M v'l l~ oo .--~ 00 !~ DD O O~ ~O 00 O~ ~ t~ M N ~O ~-+ N oo '--~ ~--~ O~ N h [~ ~ O o0 O ~ M O o0 ~ oo ~ ~O CC rn M [ ct v~ O ~D M N C1 ~ Q~ ^ N M ~--~ ~t M ~O .-• [~ ~ ct V1 I~ .--~ M o0 .-• O M O~ .-• M ~ Vl .-. 00 O v I~ O M Q ~ ~ ^ ~ ~O O O ~D ~ V'1 00 N O oo v'i v'~ M M v'~ V') 00 00 O N ~o v) ~ vi O ~ O\ M ~ N ~ M 00 ' ~ y 0 ~ ct N ~ 00 7 D\ ~ 00 O~ 00 N M ~ ~o ~ 00 N O 00 M ~ ~ O M I~ Vl N 00 M ~O N O N Vl v1 ' 00 O~ + + ~ v7 O ^ N M .-• v ~ ~O M O~ M ~ 00 N ~-+ ~ vl .-• M .-» .-. .~ N ~ 00 ~O l~ ~--~ v'~ ~a :~ ~ O M ~, ~' 6a O `p o0 N ~O 'ct v~ ~O ~D o0 .--~ O~ 01 vl ~O [~ .-r O [~ N [~ N M ~ (~ ~--~ M l~ N ~ O~ O~ O~ 00 O M .-• (~ ~ N v~ ~O ~t v'~ l~ 00 O N ~O V~ (~ 00 O V' • ..i ~ S a ~ O N .-. 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SUBMITTED BY: Diane D. Hyatt Director of Finance M: \FINANCE\COMMON\BOARD\ACCTPAID. APR r .~ 1 Q' Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) McNamara Harrison Johnson Minnix Nickens No Yes Abs M: \FINANC E\COMMON\BOARD\ACCTPAID .APR O~ QOAN ~~` ~ . 9 z ~ z ov a 1838 AGENDA ITEM NO. APPEARANCE REQUEST -PUBLIC NEARING -ORDINANCE ~ CITIZEN COMMENTS C ~ 1 n , ,r` , . , p r, ~" ~-~ ~~.~ SUBJECT: I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: )~ ~ ~ f~l` ~ ~ ~ ,( _~ ADDRESS:.3y1 ~ L~1~~ ~'/' ~ .~_f ~' ~ ~' r ~; . w ' PHONE: 77 y' ~ ~ a~~ ,* w; AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THURSDAY, MAY 27, 1999 RESOLUTION 052799-6 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor McNamara (until 7:11 p.m. And voted Aye) A COPY TESTE: ~~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Executive Session ACTION NO. ITEM NUMBER ~-_~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 1999 AGENDA ITEM: Withdrawal of Second reading of an ordinance to rezone 53.125 acres from AG-3 to PRD to construct a planned residential community located in the 7600 block of Token Road, Cave Spring Magisterial District upon the petition of Grindstone Engineering. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This rezoning request has been withdrawn at the request of the petitioner. A letter requesting the withdrawal is attached. According to Section 30-14 (D) of the Zoning Ordinance, "If any amendment application is withdrawn at the request of the applicant subsequent to the commission's recommendation on the application, or if the board denies any amendment application submitted for its review, the county shall not consider substantially the same application for the same property within one year of the application's withdrawal or board's action." Since the application has already been reviewed by the Planning Commission, and the Commission has made a recommendation, the above process has already been triggered. Even if the applicant withdrew the application at this point, another cannot be considered for the property unless it were substantially different. ACTION VOTE No. Yes Abs Approved () Motion by: Harrison Denied () Johnson Received () McNamara- _ _ Referred () Minnix _ _ To () Nickens _ _ _ ~- w Grindstone Engineering P.O.Box 20034 Roanoke, VA 24016 9~011 ~~ ~~ ~ ~ ~ ` y T o N ~' hA`f ~ ~ Department of Ms. Janet Scheid ~ Community ~, Development Department of Planning & Zoning ~~ ~Z~Z '~~ County of Roanoke 9Z5Z P.O.Box 29800 Roanoke, VA 24018-0798 Telephone (540) 989-8849 Fax (540) 989-8849" ;',,`Email Grindstone~Worldnet.att.net wj W io 0 .v May 7,.1999 Dear Ms. Scheid, With reference to the planning commission's recent vote 5-0 against the petition to rezone the Meagher property to PRD, the Meaghers would like to withdraw this petition at this time. As Mr. Witt said at the meeting " I believe that this project has been proposed about a year to early". Perhaps that sums it up, a little to early to be politically correct. I do believe however that there are some issues which have been presented throughout this rezoning process that need further consideration. I look forward to working with you and the planning commission to developing ways to enable more creative, environmentally sensitive, and politically acceptable methods of single family development. Hank Sloan, PE & RLS 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THURSDAY, MAY 27, 1999 ORDINANCE 052799-7 DENYING A SPECIAL USE PERMIT TO U.S. CELLULAR TO REPLACE AN EXISTING 30-FOOT WOODEN POLE WITH AN 80-FOOT STEEL MONOPOLE AND TO REPLACE AN EXISTING BUILDING LOCATED .4 MILE NORTH OF THE INTERSECTION OF BENT MOUNTAIN ROAD AND AIRPOINT DRIVE (TAX MAP N0.103.00-1-34 & 35), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, U. S. Cellular has filed a petition to replace an existing 30-foot wooden pole with an 80-foot steel monopole and to replace an existing building located .4 mile north of the intersection of Bent Mountain Road and Airpoint Drive (Tax Map No. 103.00-1-34 & 35) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 6, 1999; and reconsidered this matter on March 23, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 23, 1999; the second reading and public hearing on this matter was held on April 27, 1999; and continued to May 27, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of Supervisor McNamara to DENY the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~ • «~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors 1 cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 • PETITIONER: CASE NUMBER: PLANNING COMMISSION HEARING DATE: BOARD OF SUPERVISORS HEARING DATE: US CELLULAR 15-4/99 APRIL 6, 1999 MAY 27, 1999 FINDINGS OF FACT SUPPORTING THE DENIAL OF THE APPLICATION 1) There is an existing 30-foot high tower and antennas on the site, owned and operated by the applicant. Denial of this permit will not prohibit the applicant from providing service to this area. f' 2) During initial approval of this site in 1994 the applicant told the Board of Supervisors and the citizens at the public hearing that the tower, if approved, would never need to be increased in height. 3) The placement of a steel monopole and related antennas would have an obtrusive visual impact on the views and vistas that exist along this section of Rt. 221 leading to the entrance of the rural Bent Mountain Community. • 4) The applicant has not explored the possibility of alternative less visible sites in the area. The applicant advised the Planning Commission that they did not look for other sites because they already owned this site. 5) The proposed tower would be 50' taller than the adjacent roadway and highly visible, as opposed to the existing pole which is below the road and not visible. • Elmer: RE: US Cellular Rezoning This came AFTER you had reviewed the packet and left. I told Terry that I couldn't include it since you had not seen it.....he said he would hand it out at the meeting. Just wanted to keep you informed and he asked me to let you know. Mary Allen ~ ~'° ~ ,•- - r_, 5/21/99 ~~ ~~, ~'~r(' v Jt~•r. ~r r'~y-~,a ~, , i~~~ ~~ . ~ :. ~~j ~~-~ ~ Sr J ~ '/ %~" ~. ~ 9 ~BL.~ ~ ~D~i ~43~ %31-3// ~~ ~; ~' yu~~Ce- ~~ ~~ Tom, f ~~~ ~ ~f~~~ ~ ~ ~°~ ~ U~ ~/1 ~,~r ~ ,, ` / t ,, f .__ ~_t~ off, , -/~' 'wY ' ~ ~VJ i~ Gyy~ 7~~ ~" ~~r~„ ern 9~-~ir c~ ~, ~,.~..~ /~.~ ~~, ~ 9~/' ;~ ~ ~~_, ~~~ ~~ ~ i _ ~ ~~ 2~~ , r~~ yam, rw~. ~ .d o~~ „ ~ ~f ~f r~~ ~~~ ,. J~ P~ ~ ~~. ~~~~~ wee ~f~ ~ w*-~ ~ dv ~ --ry 5 fir' ~ t~ -s "~2` ~~ R-~ 111 ~? ~ 3 ~,., ~~~ U "~.w .,. ,. ~., ~. 72-- .~ ~~ ~~f ~ ~,r ~ s ~ ~f~a~. ~ ~ , ~ ~~F ~G~ ~.nf c-l 5 tom. e~ ~.r tia~~~~ ~ ~~,~ ~ ~~~~ ~~~ see.w,~ z,~ . P~~ 2 PETITIONER: US CELLULAR CASE NUMBER: 15-4/99 Planning Commission Hearing Date: April 6, 1999 Board of Supervisors Hearing Date: April 27, 1999 Con't to May 27, 1999 A. REQUEST Petition of US Cellular Corporation to obtain a Special Use Permit to replace an existing 30 foot wooden pole with an 80 foot steel monopole and replace an existing building, located .4 mile north of intersection of Bent Mountain Road and Airpoint Drive, Windsor Hills Magisterial District. B. CITIZEN COMMENTS Boyd Overstreet stated he does not have service now and does not want his view obstructed; this tower will destroy the view. He asked that further studies be done to locate tower elsewhere. Frank Teny and Robert Johnson also expressed their concern with destruction of the scenic views. Eldon Karr, representing the civic league, commented that the league has passed a resolution opposing the tower. When the Board approved this site for the existing tower, the applicant told the board and the citizens that the tower would never be increased in height. Also, there were conditions imposed that there will be no additional antennae allowed and no permanently installed exterior lights. He stated that one of the most beautiful assets of their community is the picturesque entrance to Bent Mountain; this would be obstructed by the tower. Terry Lester repeated Mr. Karr's statement regarding the applicant's statements and the Board's action and added Mr. Johnson's exact words were, "I don't want you coming back in two years and modifying that ..." Mr. Parkin, representing Us Cellular responded that if the kinds of prohibitions that have been suggested were adopted, it would represent a curtailment of a federally licensed mandated franchise that my client has for this area and has an obligation to provide quality cellular telephone service. And that is the purpose of the proposed change; to improve the quality and reliability of the cellular telephone service in the Roanoke Valley. Mr. Karr commented that if the request were denied, the applicant could still meet the federal mandate. The applicant has not looked for any other sites because they already own this site. The federal regulations allow consideration of the visual, aesthetic and safety concerns for these requests. C. SUMMARY OF COMMISSION DISCUSSION In response to questions from the Commission, Mr. Parkin described the new structure and the triangular tower platform which is not needed at this site. He commented they own this site and want to develop it. They do not own the site where the power line is located plus they would sacrifice height and lose the down tilt. We are willing to stipulate that US Cellular will not require additional height for this tower. /Q - 2 2 D. RECOMMENDED CONDITIONS The Commission did not recommend any conditions due to their motion to deny the tower. E. COMMISSION ACTION(S) Mr. Thomason said that even though this is an existing location, there is too much at stake to arbitrarily add 50 more feet; would we set a precedent at every other tower we've approved. The applicant has not looked for other sites in this area that are more compatible. Mr. Thomason said that every possible location has not been exhausted and the applicant should be given an opportunity to find a less obtrusive area. Based on this, he moved to recommend denial of the request. Mr. Ross quoted from the tower ordinance regarding the intent to comply and said that we have allowed the applicant to provide communication service. He asked if we are now to determine the quality of service? He said he will support the motion. Mr. Witt said he has a concern with the commitment the Commission and Board made to the community in the previous approval and believes there needs to be further investigation into more appropriate or better sites to reduce the visual obtrusiveness. Mr. Robinson concurred with Mr. Witt. The motion to deny carried with the following roll call vote: AYES: Witt, Robinson, Ross, Thomason, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Terrance H ringto ecretary Roanok ount tanning Commission APR ,h ~Y ~~ WIRELESS TECHNOLOGIES /l.r "~ April 21, 1999 County of Roanoke Mr. Terry Harrington Roanoke County Zoning Administrator S 204 Bernard Drive, SW Roanoke, VA 24018 Subject: Bent Mountain Special Use Permit Application Dear Mr. Harrington: On behalf of United States Cellular we request that you move our petition for a Special Use Permit from the April board of supervisors meeting agenda and place this application on the agenda for consideration at the May Board of Supervisors meeting. Should you have any questions or require any additional information please call us. Sincerely, ames E. C~ Senior Prc ect Manager cc D. Klumb, USCC M. Gartley, USCC T. Howey, USCC James Creekmore, WR&H ,jack Ellinwood, ECI Jack Parkin Code: 157 DanCcli Building E"i2T 5ol,th Nagy 131v~i. Pensacola, Florida ~25Q) TEL: (850)453.9914 FRX' (aSC) 463-9t3%8 ~, STAFF REPORT PETITIONER: UNITED STATES CELLULAR PREPARED BY: CAROL RIZZIO PART I A. Executive Summary ~-.~ CASE NUMBER: 15/99 DATE: March 29, 1999 This is a request for a special use permit to replace a 30' pole with a 80' monopole and replace a 12'X16' building with a 12'X20' equipment shelter off Rt. 221 in the Windsor Hills Magisterial District. Because of the natural and rural character of the surrounding area, staff recommends the use of stealth technology to ensure the facilities compatibility with its surroundings. B. Description This is a petition of United States Cellular to replace a 30' wooden pole and two 5' whip antennas with an 80' steel monopole and a triangular base supporting 9 directional panel antennas on property Tax Map Number 103.00-1-34. The total property contains 3.268 acres and is owned by Ohio States Cellular. It is located .4 miles north of Airpoint Dr. in the Windsor Hills Magisterial District. The property is currently zoned AG-3 with a special use permit for one tower with the height limited to 35 feet consisting of one pole 30 feet above the ground and two 5-foot whip antennae. The total height of the replacement tower including antennas, will be 83'. The proposed facility would have a 50'X50' fenced area that would house the 12'X20' equipment shed and the 80' monopole. C. Applicable Regulations Federal Regulations - In 1996 the federal government amended the laws that apply to the cellular telephone industry, including guidance on local zoning authority. The federal communications Act of 1996 preserved local zoning authority in the siting of broadcasting towers. However, Section 704 of the Act states that such local regulations "I) shall not unreasonably discriminate among providers of functionally equivalent services; and II) shall not prohibit or have the effect of prohibiting the provision of personal wireless services." In adopting this language it was the legislative intent to "provide localities the flexibility to treat facilities that create different visual, aesthetic, or safety concerns differently to the extent permitted under generally applicable zoning requirements." The act also clearly maintains the FCC's jurisdiction over radio frequency emissions and any radio interference. Finally, the act requires substantial written evidence in a written record for any decision to approve or deny a cell site. Local Regulations - In the interest of preserving the scenic and natural beauty of Roanoke County the goals of the County are: to achieve a long term reduction in the number of towers, to achieve a reduction in the height of towers, especially those located along or near ridgetops of major mountains and landforms, and to relocate towers that exist within a high visual impact area. It is the official policy of the County to encourage and promote the co-location of antennas on existing public and private structures within the County. Therefore permits for new broadcasting towers should only be requested and granted when no other reasonable J .~i 2 alternative exists for locating needed antennas. When no other reasonable alternative exists for co-location, broadcasting tower locations at elevations lower than surrounding ridge lines are preferred. In the AG-3 Agricultural/Rural Preserve District, a special use permit must be approved by the Board of Supervisors prior to the installation of a broadcasting tower. The exact height is to be established as a condition of the permit. Additional design standards address lighting, if required by FAA, notification of the FAA and local airport control tower, and setback requirements. Site plan approval, erosion and sediment control permit, and a building permit shall be required. PART II A. Analysis of Existing Conditions Location -The site is located on the down slope side of the last big curve Route 221 makes as it reaches the top of the Bent Mountain, approximately .4 mile north of the intersection of Bent Mountain Road and Airpoint Drive. The Bent Mountain area is very rural in character. Topography and Vegetation -The portion of the site on which the tower will be placed is a level cleared area approximately 30' below the grade of the road. At the edge of this area, the site drops off sharply to steep wooded slopes. Between the proposed tower location and Rt. 221 a few deciduous trees exist. One of the trees is approximately 60' tall. The others are smaller trees probably no more than 45' tall. Access - An existing driveway provides access to the site from Rt. 221. Surrounding Neighborhood -Much of the surrounding area is steep wooded land with rural residential developments. To the north are several single-family dwellings, two of which appear to overlook the site. Two sets of power lines run down the mountain in the immediate vicinity of the tower site, one on either side. One of them is a major line with a lattice type support. The other is a smaller set of wooden power or telephone poles. Their exact heights are not known. Cultural and Scenic Resources -Because of the area's topography, views exist to and from the site. Approximately 1 '/2 miles east of the site is the Blue Ridge Parkway. B. ANALYSIS OF PROPOSED DEVELOPMENT Use/Function -The proposed use is for a cellular monopole facility. The total height of the structure, including antennas, will be approximately 83 feet above ground level. United States Cellular is requesting this height increase to improve service coverage for Roanoke County cellular customers. The additional height will allow them to downtilt their antennae and provide for better signal containment within the cell site's targeted coverage area, therefore reducing signal interference. ~- .z 3 Coverage maps were prepared by U.S. Cellular, one at 30' and the other at 80'. In these maps the blue color depicts good coverage areas and basically represents the targeted coverage area. The red color represents areas where signal interference is possible. Reduction of the possible signal interference areas is the main goal of raising the tower's height. Comparing the two coverage maps, a reduction is evident in the more urban areas, such as Cave Springs and Roanoke City. The increase in height will also provide the opportunity for co-location of at least one other provider. Site Layout/Architecture -The proposed new tower would be approximately 10' north of the existing pole. At its closest point, it would be about 75 feet from the adjoining roadway. The site would include the 80' monopole with an 8'X8'X8' triangular base supporting 9 directional panel antennas and a 12'X20 equipment shelter. The monopole and the equipment shed will be enclosed by a 50'X50' fenced area. The tower will be constructed out of steel with a flat finish. No lights will be located at the top of the pole unless required by the FAA. One small security light will be placed on the door of the equipment shed. The applicant has submitted a picture of one possible stealth design, a tree pole, for your review.. The applicant is requesting the monopole design, but is also willing to discuss other options with you. Access/Traffic Generation -Access to the site from Route 221 is provided by an existing driveway. The site would be unstaffed, and after construction, only generate traffic of a periodic nature to accomplish routine maintenance and general site upkeep. Fire & Rescue -This request must comply with section 30-73 Emergency Communication of the County Code. The owner shall be responsible to insure that this tower does not interfere with Roanoke County's Emergency Communication System. The request has no impact on current fire and rescue services. Utilities -Public water and sanitary sewer are not currently available to this property. This request does not affect the existing public water and sanitary sewer system. The site currently has all necessary utilities. Drainaae - A Site Plan and/or Erosion and Sediment Control Plan will be required. Screening & Buffering - No screening/buffering is required in the current zoning ordinance. Visibility -The tower site is below the ridge top of Bent Mountain, and from most points the mountain provides a backdrop to the tower, greatly reducing its visibility. The tower will have the greatest visual impact on travelers of Rt. 221 up and down the mountain and the residential houses that surround the site. Proposed Tower Visibility maps were prepared Engineering Concepts. The maps show general areas from which the tower would be visible, not taking into account local elevation variations, buildings, trees, or vegetation. Ic - Z 4 CONFORMANCE WITH THE COUNTY'S ZONING ORDINANCE POLICIES AND REQUIREMENTS OF NEW TELECOMMUNICATIONS FACILITIES All special use permit requests for new broadcasting towers shall be reviewed by the staff, Planning Commission, and Board of Supervisors on the basis of the following criteria: 1) Do any other reasonable alternatives exist? Since the applicant currently owns this site. Alternative sites were not investigated. 2) Is the tower height lower than surrounding ridge lines? The tower height is physically lower than the ridge line of Bent Mountain and from most viewing points the mountainside becomes its background. However the site is near the ridge top and from some points, particularly when traveling up and down Bent Mountain on Rt. 221, the tower is sillowheted against the sky. 3) Is the height the lowest height necessary? The applicant states that an 80 foot tower is the lowest height necessary in order to contain cellular coverage in this area and reduce signal interference. 4) Is the tower design a monopole design or other of least visual impact? The tower design is a monopole structure, reducing its visual impact. However considering the natural and rural character of the area, staff believes that one of the stealth designs might blend in with the immediate surroundings better. 5) Is it within a critical viewshed of the Blue Ridge Parkway or Appalachian Trail? Laura Rotegard of the Blue Ridge Parkway has reviewed the proposed tower site information and submitted a letter of their findings. From their records, she states "it appears that the tower will not have a significant impact on the view areas along the Parkway, providing it is not lit." She also states that they were not able to personally field check this and defer to us as to whether the tower will break the horizon line of the ridge, therefore becoming more evident. It is staffs belief that the tower may be visible from certain section of the Blue Ridge Parkway, however from all points the tower's height will be below the ridge line. This conclusion will be confirmed during the crane simulation on the date of the public hearing. 6) Is it within or adjacent to an area designated as being an area of local scenic, historic, ecological or cultural importance? No. 7) Can the facility provide the opportunity for at least 3 other providers to co-locate? The facility provides space for at least one other provider at the 60' height. Depending on specific needs an additional provider may be able to co-locate at 40' as well. 8) Is the site currently served by existing roads and utilities necessary? Yes, the site currently has road access and all utilities necessary for operation. /~ - 5 9) How many co-located antennas does the applicant currently have? Staff is unsure, although the applicant will have this information available at the public hearing. 10) Are the base and top elevations of the proposed tower relative to surrounding landforms and structures? In the immediate area the tower will be 20' - 40' taller than surrounding trees and 50' taller than the roadway. However in the larger context from many of the distant viewing points the towers height will be relative to it's surrounding landforms and structures. 11) Is the proposed tower compatible with adjacent landuses. ie: neighborhood compatibility? The tower is not compatible with the rural residential landuses that surround the site, and the many views of the valley and surrounding mountains. C. CONFORMANCE WITH THE COMPREHENSIVE PLAN The site is located in the Rural Preserve land use category. This land use area is comprised of mostly undeveloped, outlying lands. The policies that apply in this area do not address communications/broadcasting towers specifically. These rural regions are generally stable and require a high degree of protection to preserve agricultural, forestall, recreational, and remote rural residential areas. PART I I I STAFF CONCLUSIONS From many points the proposed tower will be below the ridge line of Bent Mountain, greatly reducing its visibility. However, the tower will have an obtrusive visual impact on travelers of Rt. 221 up and down the mountain and the surrounding rural residential areas. It is staff's belief that all new developments in this area of this proposed tower should have the proper design to protect the existing natural and rural character of the mountain and mountainside. Therefore, staff recommends the exploration of stealth technologies that would be compatible with the existing character of the area, or the use of a similar structure to what exists currently (wooden pole with whip antennas), if possible. Recommended stealth designs for consideration are either a tree pole or a fire tower design, each of which would fit into the rural wooded character. /~'-.2/ Roanoke County Department of Community Development Memorandum TO: Planning Commission FROM: Carol Rizzio DATE: April 5, 1999 RE: Community Meeting Concerning U.S. Cellular's SUP Application; Bent Mountain Tower The Bent Mountain Civic League invited U.S. Cellular representatives to attend their meeting scheduled for April 1, 1999. The Civic League was interested in the reasons for U. S. Cellular's request to increase the tower's height. Frank Parkin & Jim Garner, from DanCell Wireless Technologies, were present at the meeting representing U.S. Cellular. Approximately 25 citizens from the Bent Mountain Community were present. Mr. Parkin began by presenting U.S. Cellular's need to increase the tower's height from 30' to 80'. He showed mounted diagrams and maps illustrating the technical reasons for the tower's height increase, as well as a number of color photo simulations of the proposed tower taken from different points in the area. After Mr. Parkin's presentation, citizens asked if there were any other sites available for the tower and if there was likely to be more towers proposed in the area. Citizens stated that the first tower was approved because it was literally invisible from Rt. 221, they enjoy the views in that area and feel it is the gateway into their community. They felt that another, less obtrusive, location could be found. They also stated that the Board of Supervisors promised them that the tower would not be increased, and they requested the tape of the Board meeting on the approval of the existing 30' tower. At the end of the meeting a motion was made and carried to oppose the tower's increase in height. ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THURSDAY, MAY 27, 1999 ORDINANCE GRANTING A SPECIAL USE PERMIT TO U.S. CELLULAR TO REPLACE AN EXISTING 30-FOOT WOODEN POLE WITH AN 80-FOOT STEEL MONOPOLE AND TO REPLACE AN EXISTING BUILDING LOCATED .4 MILE NORTH OF THE INTERSECTION OF BENT MOUNTAIN ROAD AND AIRPOINT DRIVE (TAX MAP NO. 103.00-1-34 & 35), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, U. S. Cellular has filed a petition to replace an existing 30-foot wooden pole with an 80- foot steel monopole and to replace an existing building located .4 mile north of the intersection of Bent Mountain Road and Airpoint Drive (Tax Map No. 103.00-1-34 & 35) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 6, 1999; and reconsidered this matter on March 23, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 23, 1999; the second reading and public hearing on this matter was held on April 27, 1999; and continued to May 27, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the Board finds that the granting of a special use permit to U. S. Cellular to replace an existing 30-foot wooden pole with an 80-foot steel monopole and replace an existing building located .4 mile north of the intersection of Bent Mountain Road and Airpoint Drive (Tax Map No. 103.00-1-34 & 35) in the Windsor Hills Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, •~' - z repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\USCELLBN.MTN -1-' • PETITIONER: CASE NUMBER: PLANNING COMMISSION HEARING DATE: BOARD OF SUPERVISORS HEARING DATE US CELLULAR 15-4/99 APRIL 6, 1999 MAY 27, 1999 FINDINGS OF FACT SUPPORTING THE DENIAL OF THE APPLICATION 1) There is an existing 30-foot high tower and antennas on the site, owned and operated by the applicant. Denial of this permit will not prohibit the applicant from providing service to this area. 2) During initial approval of this site in 1994 the applicant told the Board of Supervisors and the citizens at the public hearing that the tower, if approved, would never need to be increased in height. 3) The placement of a steel monopole and related antennas would have an obtrusive visual impact on the views and vistas that exist along this section of Rt. 221 leading to the entrance of the rural Bent Mountain Community. 4) The applicant has not explored the possibility of alternative less visible sites in the area. The applicant advised the Planning Commission that they did not look for other sites because they already owned this site. 5) The proposed tower would be 50' taller than the adjacent roadway and highly visible, as opposed to the existing pole which is below the road and not visible. • O~ POAN ~~` k ~ ~ .Z o Z v a 1838 AGENDA ITEM NO~ oZ APPEARANCE REQUEST PUBLIC FIEARING -ORDINANCE CITIZEN COMMENTS SUBJECT: _ ~~~~c~1.a,r ~owe.,r I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements andlor comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: fi-t ~cL-., CY ~.'V- e.r ADDRESS: ~O (k~S ~e ~c-~ e~i.. PHONE: X129 5~~'S~` O~ POAN ,Y~` z' ~ o Z a 18 8 AGENDA ITEM NO. ~' ''2 APPEARANCE REQUEST PUBLIC NEARING -ORDINANCE _ CITIZEN COMMENTS SUBJECT: S~Pc i Gi~ ~.~Se _P~ rm i '~ ~ti- `d(~ ~'-~1,c~ r ~ ~ ~~- ~"~~ ' ~~' I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~J (,/~0/'1 ~f ~y~/~~ ADDRESS: ~~~ PHONE: I~~~-- ~/~,~ ~ POANp~~ p .,~, ~ ~ g . ~ a AGENDA ITEM NO. /e"Z 7838 APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~~ '~~-- C ,~ ILL (K- ," I ~ ~ -- ~,~u~~ ~2 ~ G~~~~;'JL. , I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY N~tME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. . ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group sha11 file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~I~~V ~A~ ADDRESS: PHONE: i,~, ~' O~ ROAN ~F ~f .,. o z a 1 38 AGENDA ITEM NO.~" ~. APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ,,,~~e~, ~` ~~ ~ l~ 1 a_/~ / I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. . ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ lndividua/s speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individua! to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: _~~~,< /.~,J = .~~ s.:~~ ADDRESS: I'%~~' ~©~i~o4 _>` ~~•~ ~ PHONE: ~~~ ~'-- ~''~S ~1 1Z ' SPECIAL USE PERMIT APPLICATION 1 FOR UNITED STATES CELLULAR 80 MONOPOLE SITE AT BENT MOUNTAIN ' ROANOKE COUNTY, VIRGINIA UNITED _STATE_S _- _- - _ ___ --_- - - - - _~ ' W/ RECESS COMMUNICATIONS 1 PREPARED BY: ' ENGINEERING CONCEPTS, INC. ' FEBRUARY 18, 1999 ~. . ' PROJECT # 99005 ENGINEERING CONCEPTS, INC. s 20 SOUTH ROANOKE STREET FINCASTLE, VIRGINIA February 18, 1999 ENGINEERING CONCEPTS INC. Planning Commission of Roanoke County, Virginia Attention: Mr. Terry Harrington Roanoke County Zoning Administrator 5204 Bernard Drive, SW Roanoke, Virginia 24018 Re: Special Use Permit Application United States Cellular 80-foot Monopole Cellular Tower Bent Mountain -Windsor Hills District Tax Map # 103.00-1-34 ~ 35 Dear Mr. Harrington: Please accept this petition for a Special Use Permit allowing for the replacement of a 30-foot wood cellular pole with an 80-foot cellular monopole tower and the replacement of an existing 12'x16' building with a 12'x20' equipment shelter on the above referenced properties. On behalf of United States Cellular we request that you place this application on the agenda for consideration at the April Planning Commission meeting. Engineering Concepts at the direction of U.S. Cellular has undertaken and enclosed all the necessary application data for your distribution and review. Also enclosed you will find a copy of the Concept Plan and visual aides that simulate the study area and visual impacts. This site is below the required formal FAA review heights and distances as it relates to the Roanoke Regional Airport. Hopefully we have provided you with all the necessary data to facilitate Commission approval and Staff review. Should you have any questions or require any additional information, please call us directly. We look forward to the public hearing in April. Sincerely, Engineering Concepts, Inc. ~~ Bobby Wampler Project Engineer Cc: Doug Wilk - U.S. Cellular Joe Gonzales - Tristar Communications Jack Ellinwood, Project Manager -ECI Tim Nash, LS -ECI Hal Bailey, PE -President -ECI P.O. Box 619 ^ 20 S. ROANOKE ST. ^ FINCASTLE, VIRGINIA 24090 ^ 540.473. 1253 ^ FAx 473. 1254 COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 8rambteton Ave. SW P.O. Box 29800 Roanoke, VA 24018 t703I 772-2068 FAX 1703) 772-2030 For staff use only date received: received by: application fee: PC/BZA date: placards issued: BOS date: Case Number: ~~ .~~~ aNN~~cauvn compie~e/ rlease check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. nrs v ars v us v x Consultation x 8 1 /2" x 11 "concept plan x Application fee x Application x .. Metes and bounds descri tion /A ~, x p Proffers, if applicable Justification / Water and sewer a ptication x Adjoining property owners (Not require l hereby certify that / am either the owner of the property or th owner's agent r contract purchaser and am acting with the knowledge and cons nt of the owner. Owner's Signature: 1 n ii ForStetf Use Only: Case Number Applicant United States Cellular The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general weifare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-31 as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The establishment of an 80' cellular monopole facility by replacing an existing 30' pole at this location will further the purpose of the Zoning Ordinance by improving service coverage for Roanoke County cellular customers. The improvement in coverage will enhance the existing area service providing County businesses and citizens with quality, long term signal reception. The completed facility will not affect approach slopes to the Roanoke Regional Airport. The proposed tower site is below the FAA permit review height of 200 feet and exceeds the approach slope minimums based on its horizontal position in relation to the Roanoke Regional Airport. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. The land use designation for the subject property as identified within the Comprehensive plan is Rural Preserve. The impact of the proposed cellular tower replacement on adjacent property and the existing terrain and vegetation will not be evident. The operation of the facility will require only periodic maintenance after construction and throughout the life of the facility. Because the construction is the replacement of an existing cellular pole, there will be a minimum of disturbed area and existing vegetation will be preserved. ',Please describe the impactis) of the request on the property itseff, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. The proposed tower facility is a replacement of an existing cellular pole and therefore existing vegetation on the property will remain mostly undisturbed. Given that the monopole will be a replacement to an existing pole, visual impacts from surrounding properties is minimal. There will be no impact on schools, roads, water, sewer, parks, or fire and rescue. This facility will generate traffic of a periodic nature to accomplish routine maintenance and general site upkeep. u i DanC¢~i~ February 18, 1999 Jack Ellinwood Engineering Concepts, Inc, P. O. Box 619 F~ricastle, VA 24090 Re: Bent Mountain Rebuild To~cxrcr Application Dear Jack: ~Subj ect: Coverage Goals and Alternatives for Bent Mountain Ohio State Cellular Phone Company's Bent Mountain cell site currently provides cellular coverage for Roanoke county from Bent Mountain east along Route 221 iri the Back Creek and Poages Mill areas. Increasing the tower height from 30' to 80' will meet the following two goals: co-location and signal contaitunent. Co-location: Multiple tenants at this location will reduce the ' need for other towers in the vicinity, and provide income opportunities for our company, ' Signal containment: The additional height will allow us to downtilt our antennae and provide for better signal containment within the cell site's targeted coverage area. This improvement ' will mean better service for our customers by reducing signal • interference within our system." 1 I hope this helps! Call me if you have any other questions or problems. ' Sincerely, ~~~n ~ 1 Jack Parkin DsnCeu 8uikling 621 South NSW Bhrt7, Pensar,~ta, RprlpB 3:~r 1'SL: (8501453-99~a FAX: {850) 453-9876 ~_ A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development, or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may by altered to the extent permitted by zoning district and other regulations. IA concept plan is required with all rezoning, special use permit, and variance applications. The plan should be prepared by a professional site planner. The Level of detail may vary, depending on the nature of the request. The County planning staff may exempt some of the items or suggest the addition of extra items, but in genera(, the following are considered minimum: LL APPL/CANTS a. Applicant name and name of development. b. Date, scale, and north point of plan. c. Lot size in acres or square feet and dimensions d• Location, names of owners, and Roanoke Co, tax map numbers of adjoining properties. e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of alt adjacent properties. g. All property lines and easements. h. All buildings, existing and proposed, and dimensions, #loor area and heights. i. Location, widths, and names of al! existing or platted streets or other public ways within or adjacent to the development. j• Dimensions and location of all driveways, parking spaces and loading spaces. Additional information required for REZDN/NG AND SPECIAL USE PERM/T APPL/CANTS k. Show existing utilities {water, sewer, storm drains) and connections at the site.- N/A 1. Any driveways, enuancelexits, curb openings, and crossovers. ~ m Topography map on a suitable scale and contour intervals.-- N/A n. Approximate street grades and site distances at alt intersections. - N/A o. Locations of all adjacent fire hydrants. -- N/A ~ p. Please submit any proffered conditions. at the site and show how they are addressed. -NIA q. If project is to be phased, please show phase schedule. -- N/A ~ertify that all items required in the checklist above are complete. of app~cant II -_.e-~ ~~ ~s ~ ~ k~~ ~ ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~~ :- ~~ , . ~~ ~ J ~ ~~ ~~~ ~-y i ~. c~ ~} /4 _ _, _ ///~~~ 7 I\J (\, `~\, #' \_ ~ ~ ~ ~ ~g ~ ~ ye ~ ~€~~~?3~°~e4 ~ '~~~i~~~~~~ a I~ ~~ ~~ ~~ ~ ~ ~ ~ ~ R ~~~ ~~~ ~~ .: a a • a s ~- ~ ,~ ~~ ,~ ~~ ~. ~~ ~~ ~~ I~ ~ ~ ~ ~~~ ~~ ~ ~ ~~~ ~~ ~ ~ ` ~. ~ ~~¢~~ . l s; ~~~~ s ~~ ~ ~ 4 ~~ ~ ~~~~~~ ~~~ ~~~ ~ ~~ ~_ ~~ ~, ~~ s ~ r•_/ 9 ~~~~~ ~ ~~~~ ~ ~ # ~ _~~ ~ ~~~ ~~ :~~ ~\ ~ ~ ~~~ s 0 o_ II :_ m 0 N u 1 ROANOKE COUNTY SPECIAL USE PERMIT APPLICATION Metes and Bounds Description Tax Map # 103.00-1-34 BEGINNING at an iron set on the southeast side of U.S. Rt. 221 at the northwest corner of the I.B. Crutchlow property as shown on the hereinafter referred to plat; thence with U.S. Rt. 221 the following twelve courses and distances: N. 23° 59' 22" E. 11.23 feet to a point; thence N. 28° 13' 37" E. 159.53 feet to a point; thence N. 25° 50' 17" E. 54.54 feet to a point; thence N. 9° 38' S6" E. 55.95 feet to a point; thence.N. 6° 27' 11" W. 50.89 feet to a point; thence N. 20° 43' 28" W. 61.08 feet to a point; thence N. 30° 14' 23" W. 51.85 feet to a point; thence N. 41 ° 14' 23" W. 62.38 feet to a point; thence N. 54° 41' 10" W. 68.64 feet to a point; thence N. 66° 19' 10" W. 54.26 feet to a point; thence N. 74° 01' 16" W. 66.77 feet to a point; thence N. 82° 41' 08" W. 43.37 feet to an iron; thence leaving U.S. Rt. 221, N. 72° 06' 00" E. 357.56 feet to a 40" hickory located on the line of the 4.000 acre tract previously conveyed to Roger E. Vest and Sharon M. Vest; thence with same, S. 32° 35' 45" E. 210.77 feet to a 3/4" pipe; thence S 26° 36' 01" E. 150.08 feet to a 3/4"pipe; thence S. 15° 30' 10" W. 387.56 feet to an iron set on the line of the I.B. Crutchlow property; thence with same, N. 85° 18' 00" W. 214.86 feet to a place of BEGINNING and containing 3.257 acres as shown on plat made by David B. Scott, C.L.S. dated June 1, 1976. Tax Map # 103.00-1-35 BEGINNING at a 40" poplar located on the line of the Ferguson property corner to the I.B. Crutchlow property as shown on the hereinafter referred to plat; thence with the Crutchlow property, N. 85° 18' 00" W. 266.85 feet to an iron at the corner of the 3.257 acres tract of Claude D. Kittinger, III; thence with same the following three courses and distances: N. 15° 30' 10" E. 387.56 feet to a 3/4" pipe; thence N. 26° 36' 01" W. 150.08 feet to a 3/4" pipe; thence N. 32° 35' 45" W. 210.77 feet to a 40" hickory; thence with the Webster property, S. 62° 54' 00" E. 462.00 feet to an iron; thence S. 19° 54' 00" E. 262.28 feet to an iron set at branch; thence with the Ferguson property, S. 41 ° 40' 06" W. 98.54 feet to a point in said branch; thence S. 37° 33' S3" W. 118.41 feet to a point in said branch; thence S. 23° 56' 10" W. 70.74 feet to the place of BEGINNING, and containing 4.000 acres as shown on plat made by David B. Scott, C.L.S. dated June 1, 1976. ROANOKE COUNTY SPECIAL USE PERMIT APPLICATION Adjoining Property Owner Information Sherwin Little 3016 South Buchanan Street Arlington, Virginia 22206 Tax Map # 103.00-1-33 Zoning AG-3 L & H Company C/O Thomas Lachowicz 7606 Apple Grove Lane, S.W. Roanoke, Virginia 24018 Tax Map # 94.00-1-58 Zoning AG-3 Wythe Development Company P.O. Box 1085 Beckley, West Virginia 25802 Tax Map # 103.00-3-1 Zoning AG-3 James W. Sz Joan B. Ferguson 8142 Bent Mountain Road Roanoke, Virginia 24018 Tax Map # 103.00-1-36 Zoning AG-3 t ~i r ENGINEERING CONCEPTS, INC. /']~(~ ~R.,..tR.RR !}-~-+ Project #: 99005 -uRR,us twFpiC4-t wI1CMITtCTYRt Date• 02/18/99 lYRVtrIR6 WlRELES • Fite: Rt221Nth.psd ENGiNEERIN6 CONCEPTS, iNC. (/~(/~ (~ BNOIMCEBIMG (/~~~~sj#Lr- Project #: 99005 Pl14NNIN6 41NGft~rtAKNITEC}Y11f Date• 02/18!99 BuNrtnNS WIRELESl! ' File: Rt221Sth.psd ENGINEERING CONCEPTS, INC. (/N/TTp' j'~ `~'"`«'Na~I~lj-u Project #: 99005 PLwNNINR LANO•CAYt ARCNITHCTURQ D~tB. •""°"'"` wiAELESS cotitM 02/1 S/99 Ftie: Rt121 Sth2.psd ENCaiNEERING CONCEPTS, iNC. UNITl~ project #• 99005 ENOIMCCkINO ~ • Fl1NNINk `"'°""` """^`°'°" Date: 02/18/99 suwvsnNe WJRELE$ File: Rt221Hilll.psd _i 1 0 1 J ENGINEERING CONCEPTS. INC. UN1TEd~ project #: 99005 ENGINE! RING , PLANNING LNNGGLAPL ARCnTCCTVRE Date: 02/1$/99 sunranNC WIRELESS ~ File: Rt22.1 Hi112.psd b ~~ "~ W ~^` '4V ~ r of iM~16 " f' , ~,} a'WI s H,~R '• «p~ . `~~. rvxw,f spa; +t~ib=:x ~. Fw.. k~B ddWNIP t%~ gdld W ddldN~ F. Z I '"~~ ,: <z f, .. ~ r.,: :} i~' r., j:: ti. ~., !i. ~i~ ,, .jJ ~._ Z r t`> U 0 ~~ UJ ~> ~,~ ;. ~' F ,. rr, 4 .m ili ',7 '.7. r f ~~~ 7. R J. ~'i. ~': L 2' ~f 1. a.:. ~; C.`I ~' 'x'. " 'r a ,i. ~~ ~` c"? ~ l1.' ~ ~~~. i~ I~ '~ ~~ ~,t,~ ~~ F 'y `~~r ~ . ., , . I"~~a~~ ~)M'~n"~t~~? F~!~af ~: ..~ Gl( ,; , , ,. ' ~.' IfIC~, IG Y~~~ r~ .;. ,. {AEP)~ r~ i ~eF van,ts +40~" ~'~N~!;~ ': l d ~I: ~ ~ :''~ i' ~~ Project #: 991)OS ' ~,~'' Date: 02/18/99 p ,; ; File: Bent Mt 30.psd ~. ,~ I: ~ , Bent iVl~untain trxr. 30' V.AlIvC. 6" Terrain (3 second displays USC'C NE OKL". 2i 16~f~>~ l!S f'ellular - NE i"om 4luwe~~ Cyan= Q to -35 dl3ni Red-= -8b to - I tl~ dBm N1A~ Tick: 37 1 S t) N ~i.i ? .tit hL' Tick Incr Cr 7 iii p 7 U G1F ~ ~ ~~~.?~ ~,. ~~ .. ~tii~ u.~ ~t:. ~~ `f~. ~~ i ~ 74 f~~ klJ i ~ r 'y ... .. ~. ~: F 4 ~QA~E,P~).. ~~ ~, q~.. {~,; ~ e; c ; ~ r~ I:. ~~ yIi,~ 1 ;'~ ~~ ~ 6' 'Cl `'s f•Sk ~, ,, g;~ "'eM~a+` .!~ ~:~ i. L S ~' ~' EGA E'~ ~~~ iy ,~,,,FtY'~hut,. F~ s~i~ i'~ ' Z k ~ . ~: x1kl n%} F~~, i ~ .F Project #: 9901)S '~'' ~ ~ _ ~~~%'~ Uate: 1)2/18/99 ,,,;~ liile:l3ent Mt 80.psd ` ~ ~ ~i f ~~~ ~3c~~~ t ~~c~~1~~tai~~ ~~' fit)' E `+('t' fit, O#,L fir.,:,,; ~;, ~, ~; ~ ~~l';.i `+'~ 1,, ~ ~':` :f131'a fl'y`>ti IIC Il~iZrfi.'1t~filC) q ~;zr: '~~~ ,~ ~~,~ ~iC{~:~ ~ ~` ~''~ ?iii -;~~ ~.i1 ~ICr. Itll'i ii ~ _Ii ;i File: Rt221Sth.psd ENGINEERING CONCEPTS, INC. (/~y/~p STAT~ ll d PLANNING `"°'"""'"° ~~~~_ Project #: 99005 LwN°ecwre ANCniiccivrtc Date• 02/18/99 911RVeY1ryG W/RE~ESS COMMUh '>~_: ENGINEERING CONCEPTS, INC. UNITED STA ~~~' E"~~"``R~"~ ~~~_ Project #: 99005 se„ P~.""~"o `""~""°` °"`"""'""` Date: 02/1 S/99 suav`r~"` WIRELESS COMMUI File: Rt221 Nth.psd Prepared F°~' Stealth Tower Example ~rnur~v srar~~ _. , _ --- ___ ~~~ Prepared ~y: ENGINEERING CONCEP75. INC. I~ Ii ~ ~ N I'g m ~ ~N ~A I~ = ~ ~ ~ ~ I ~~I~II ~ ~ ~ m ~ Q' W G ~ ~~'i~ll ~ s` 11NI~1{ ~ ~ N ~ Q ~ o ~~ ~8 z ~ ;~ ~ ( NI~III ~ I I~qN ~,~ ~ ~ ~z K e 70 Z I~fl{ ~'` ~ ~ ,,{~7(p~py~,,,~y77 ? ~ II1fl~ l' Q ~ tllj Z n rn N n ~ ~; ~, 'o ', 3 0 Qoo~ozz~~,w ~ ~ ~ o ~ ~ ~ ~ M w~<oy~~c ~ s~ ~ ~ ~ ... tD r« ~ G. ~ h ~ ~~ • .t N ~ ~* y .,.. -s tD A7 © o Z3 O ~ y ~ O ~ t~lf ~ ~COQ.t° ~ a~ A t7 ~ `~ ~' Q ~. N ~ ~ ~ ? ~ n ~ ~! 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NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Krispy Kreme Doughnut Corporation to construct a fast food restaurant and drive-thru to be located at 4065 Electric Road (Tax Map No. 87.07-1-50) in the Cave Spring Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) Site will be developed in substantial conformance with the concept plans dated March 11, 1999. (2) The landscaping on the site shall be in general conformance with the Krispy Kreme conceptual site plan prepared by John R. McAdams Co., Inc. 1 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to approve the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: Supervisor McNamara A COPY TESTE: .~- Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney U:\WPDOCS\AGENDA-9\MAY99\5-27krispy#8.wpd 2 Cz ~. /' ~. .~'" ~-.^" -~' 9H. \ ~. ~~d0. ^fp rA ~ zw I +~ ~o /f/ ~ a0J ~. i `~ G ~.C 281 \ \\ ara / '+.~o `~S_ Y ~. ,~,o u. .~ C "~C .w. ~~ 2a . 31. .~l ~. ~\/~~. ~ ~ l .~ ~. ~Z ~ ~3 e ., a. ~. ROANOKE COUNTY DEPARTMENT OF COMibIUNITY DEPELDPMENT Krispy Kreme Doac,glanzct Corporation Special Use Permit 87.07-01-50 ~~ `~,i V \ ~ \- ~' PETITIONER: KRISPY KREME CASE NUMBER: 17-5/99 Planning Commission Hearing Date: May 4, 1999 Board of Supervisors Hearing Date: May 27, 1999 A. REQUEST Petition of Krispy Kreme Doughnut Corporation to obtain a Special Use Permit to construct a fast food restaurant and drive-thru, located at 4065 Electric Road, Cave Spring Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked about drive thru use and hours of operation. John Kuczynski representing the applicant responded as follows: the stacking lane will accommodate 24 vehicles with about fifty percent using the drive thru; the restaurant will be open 24 hours a day and generally peak hours are 7 a.m. to 9:30 or 10 a.m. There was extensive discussion by the Commission concerning the proposed access to Electric Road and the abandonment of an access to the adjoining private road. Mr. Kuczynski addressed the concerns of the Commission explaining that the terrain on the site was a factor that limited safe access and circulation. After some discussion, Mr. Witt stated that he felt comfortable with the proposed new access on Electric Road. D. RECOMMENDED CONDITIONS 1) Site will be developed in substantial conformance with the concept plan. 2) The landscaping on the site shall be in general conformance with the Krispy Kreme conceptual site plan prepared by John R. McAdams Co., Inc. E. COMMISSION ACTION(S) Mr. Witt moved to recommend approval of the petition with the recommended conditions. The motion carried with the following roll call vote: AYES: Robinson, Thomason, Witt, Hooker NAYS: Ross ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report Other ~I Terrance Harri ton, etary Roanoke Co my Plan ing Commission STAFF REPORT PETITIONER: Krispy Kreme Doughnut Corp. CASE NUMBER: #17 - 5/99 A. EXECUTIVE SUMMARY PART I -~ PREPARED BY: John Murphy DATE: 5/4/99 This is a request for a Special Use Permit to construct and operate a fast food restaurant with adrive-through window on Electric Road between Starkey Road and Ogden Road in the Cave Spring Magisterial District. The property is currently zoned C-2, General Commercial. This request is consistent with the Core land use designation of the Roanoke County Community Plan. There is a proposed new entrance from Electric Road to the site that is a concern of staff as well as VDOT that will need to be addressed. B. DESCRIPTION Krispy Kreme Doughnut Corporation has requested a Special Use Permit to construct and operate a fast food restaurant, with adrive-through window at the former Hurricane Hatties, 1.15 acre restaurant site, on Electric Road, in the Tanglewood Mall area. Fast food restaurants with drive-through windows are permitted by Special Use Permit in C-2, General Commercial District. A fast food restaurant is defined in the Zoning Ordinance as an establishment primarily engaged in the preparation of food and beverages, for either take out, delivery or table service, served in disposable containers at a counter, a drive-up or through service facility or offers curb service. Krispy Kreme proposes to remove the existing building on the site, which was 6021 square feet, and construct a 5700 +/- square foot building for food preparation and service. In addition to the restaurant, Krispy Kreme plans to operate a production facility to prepare doughnuts for distribution to other stores in the area. The Zoning Administrator has determined that this is an incidental use for the fast food restaurant. The concept plan provided by the applicant indicates a 50-seat dining area and adrive-through window sufficient to accommodate up to 12 vehicles. A bypass lane is also shown for the drive-through window. Anew access is proposed to the site from Electric Road. An access from the site to the private drive currently serving McDonalds and Chuck E Cheese is shown to be abandoned. C. APPLICABLE REGULATIONS Site plan review will be required. A VDOT commercial entrance permit will be required for the proposed access from Electric Road. A Special Use Permit will be required for the fast food and drive-through window uses. Applicable use and design standards are as follows: 1. All drive-through windows shall comply with the standards for drive-through facilities contained in section 30-91-10 of the Roanoke County Zoning Ordinance. ~'~ 2 A general list of the drive-through parking standards are as follows: Stacking spaces and lanes for drive-through stations shall not impede on and off site traffic movements, shall not cross or pass through off street parking areas, and shall not create a potentially unsafe condition where crossed by pedestrian access to a public entrance to a building. Drive through lanes shall be separated from off street parking areas. Approach lanes for drive-through facilities shall have the following minimum width one lane = 12 feet or two lanes = 10 feet per lane. All drive through facilities shall be provided with a bypass lane with a minimum width of 10 feet. Each stacking space shall be a minimum of 10 feet by 20 feet. Fast food restaurants shall have a minimum of 6 (six) spaces per drive-through window measured from the order board or station. PART II A. ANALYSIS OF EXISTING CONDITIONS Location -The site is located at 4065 Electric Road, in the Cave Spring Magisterial District Topog_raphv/Vesetation -The site is slightly higher than the Electric Road corridor. The property grade gradually increases from Electric Road to the rear of the site. The existing site is built out with a structure, paved parking and displays minimal landscaping. Surroundins Neighborhood -This site is surrounded by C-2, General Commercial uses. To the west of the site is a Kentucky Fried Chicken, to the rear are Chuck E Cheese and McDonalds restaurants, with the Shell Autowash and convenience store to the east, just beyond the private drive. Across Electric Road from the site are a Hardee's fast food restaurant and the A & N retail store. Immediately adjoining the site to the east are two (2) parcels that make up a private drive to serve the restaurants at the rear of this site. One parcel 51.1 (as identifies on the tax map) is owned by Showbiz Pizza Time Inc. Connected to this parcel is the second parcel identified by map number 52.1, which is owned by McDonalds Corp. All properties that front on both sides of Electric Road from the Roanoke City Limits to the railroad overpass at Chaparral Drive, are designated as Core in the Community Plan. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The concept plan provided by the applicant indicates that the existing building on the site will be demolished and replaced with a 5700+/- square foot facility with approximately 50 seats. Anew access is shown to Electric Road from the site. The connection from the parking area to the private drive, previously used by Hurricane Hatties, is shown to be closed on the concept plan. There is adrive-through window on the east side of the facility with stacking spaces for up to 12 cars. Building elevations have been provided by the applicant along with a landscaping plan for the site. Traffic Circulation -The latest 1995 Annual Average Daily Traffic estimates, provided by VDOT, indicates 35,000 vehicles per day on the stretch of Electric Road from Starkey Road to Franklin Road (Rt.220). Electric Road has a crossover at the intersection of the private drive that currently serves Chuck E Cheese and McDonalds. There is no turning lane at this location. The speed limit on this section of Electric Road is 35 mph. This stretch of Electric Road is one of the most congested segments of the Electric Road corridor. Due to this congestion, County Engineering staff and VDOT discourage a new access to Electric Road. The concept plan indicates the traffic flow pattern to capture vehicular traffic from Electric Road, circle the building and feed through the drive- through window and then traffic is directed in front of the proposed building, back to the access/egress point on Electric Road. There is an access easement to the private drive from the rear of this site. 3 Fire & Rescue/LTtilities -Fire and rescue service will continue at present service levels. Public water and sewer are currently serving the site. /~ -..~ C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The requested use conforms with the Core land use designation of the Roanoke County Community Plan. The plan also encourages the redevelopment of congested Core areas. 419 Frontage Development Plan -The 419 Frontage Development Plan designates this site and this general area as General Commercial, Shopping Center /Planned Retail. The plan encourages the development of intensive, mixed-use urban development in Core areas. The plan recommends that vehicular access points should be kept to a minimum and if feasible, shared among sites. The frontage plan also promotes additional landscaping for sites. D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARDS Fast food restaurants and the drive- through for the restaurant require a Special Use Permit in the C-2 zoning district. The site layout generally conforms with the applicable County development regulations. A complete site plan review will be required to thoroughly evaluate the site for full compliance. No sign information has been supplied by the applicant for this proposed business. PART III A. STAFF CONCLUSIONS This stretch of Electric Road, from Starkey Road to Franklin Road, is one of the most congested segments of the commercial corridor. Due to this congestion VDOT does not recommend an additional entrance to Electric Road. The site, when previously operating as The Ground Round and Hurricane Hatties, had been served by a common access private drive which had an intersection at the crossover on Electric Road. The proposed access for this site begins less than two (2) car lengths from the egress point of the Kentucky Fried Chicken restaurant adjoining immediately to the west. Staff strongly supports alternatives to an additional access to Electric Road. One of the options maybe to redevelop and share an access with the Kentucky Fried Chicken site to the west. Another option may be to adjust or establish access easements with the private drive adjoining the site to the east. As shown on the concept plan, the proposed additional access on Electric Road may have a negative impact on traffic flow on this primary road. The Community Plan encourages the redevelopment of congested Core areas. The 419 Frontage Development Plan encourages this type of use but recommends that vehicular access points be kept to a minimum and if feasible, shared among sites. The redevelopment of this site is preferred over the building sitting vacant for an unknown length of time. As the Commission evaluates this request, staff suggests that the Commission consider the following as conditions of the Special Use Permit: No new access should be granted to Electric Road. The ingress/egress site(s) be limited to the private drive immediately adjoining this site to the east, which ties into Electric Road at the crossover and/or a shared commercial entrance with the Kentucky Fried Chicken site to the west. 2. The landscaping on this site shall be in general conformance with the Krispy Kreme conceptual site plan prepared by John R. McAdams Company, Inc. _. .~ I~ _ . 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OF PLANNING AND ZONING 5204 Bernard Dr. ,. P.O. Sox 29800 Roanoke, VA 24018 (540 772-toss Pax c54o ~ 772-2 ~ 08 For staff use only dat a received by• appC aeon f e PCrBZ t t pia rd.s issue BOS date: ~~s Case Numbe t l ~ /_ ~ - . Check type of application filed (check all that apply): D REZONING C~ SPECIAL USE D VARIANCE Applicant's name: Krispy Kreme Doughnut Corporation Phone: 336-733-3705 Address: Attn: Steve JOnes Zip Code: 370 Knollwood Street, Suite 500 27103 Win t n-Sale Owner's name: The Bait Companyy, LLC Phone: Post Office Box I8 Zi Code: Address: Salem, Virginia p 23153 Location of property: Tax Map Number: 87-07-01-50 4065 Electric Road Magisterial District: Cave Spring Community Planning Area: Cave Spring Size of parcel (s): Existing Zoning: C-2 1.15 acres Existing Land Use: Restaurant ' 50,166 sq.ft. PfOpOSed Zoning: C-2 For staff Use Oniy Proposed Land Use: Fast Food Restaurant with drive-through Use Type: Krispy Kreme Doughnut Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF N0, A VARIA~'VCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for t~ ~= requested Use Type? YES X NO IF NO, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES N/A NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF TNESE ITEMS ARE MISSING OR INCOMPLETE. Res v ws v ws v Consultation 8 1 /2" x 1.1 " concept plan Application fee Application "'~~ Metes and bounds description [~r%« Proffers, if applicable Justification i~f Water and sewer application Adjoining property owners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledg~nd cons~ntlof the owner. , Owner's Signature: Lt " ~ Jon ucz ns i for isp re e (Contract Purchaser) . ~r• Star,' (/sa Cnly: Case Numoer ~~~1~~tr~r~ ~I~#t ~~y~ ~'-t~~,tl2y~:{ z r~~c,~~~ irt~~ f~-~~~~~ ~~~~,iz,~~" .: .: .: .: ..il Ap~!!'~_'^t ___Krispy Kreme Doughnut Cor oration ~- 3 The Planning Commission wilt study rezoning and special use permit requests to determine the need ar,d justircatien for the change in terms of public health, safety, and general welfare. Please ans~rver the following questions as thoroughly as possiblz. Usz additional space if necessary. Pleasz explain haw the request furher s the purposes of the Zoning Ordinance (Section 3G-3) as wzii as the purpcsz found at the beginning of the apciicabie zoning district classification in the zoning ordinance, The application for the Special Use Permit complies with the purposes Section 30-3 of the Zoning Ordinance in that this is a red: ~aelopment of an existin, site and will comply with the purposes of the ordinance as they apply to this project. The proposed development is consistent with the requirements of the C-2 zoning district as outline in the Zoning Ordinance. Please explain how the project conforms to the general guideiir,es and policies contained in the Roanokz County Comprehensive Plan. The property lies within the Cave Spring Community Planning area and is within the Core Commercial area. The community plan in general stresses the maintainin` and enhancement of the commercial area around Tanglewood Mall. ~fe proposal is a redevelopment of an existing restaurant site and will enhance the commercial atmosphere within the district and provide diversity of commercial activity. The proposed architecture and landscaping will further enhance the commercial core. Please describe the impact(s) of the request cn the propery itszif, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. The proposed development calls for the demolition of the existing restaurant and the construction of a new facility. It is proposed to add a driveway connection to Electric Road and abandon one connection on the access drive leading to the McDonalds Restaurant. The site will be redeveloped in a manner that will enhance the traffic flows from Electric Road. There will be no direct impact on the adjoining property as it relates to use. Because this is a redevelopment of an existing restaurant site, the demands on public utilities should not increase. There will be no impact on other services such as school and fire protection. TZ - 3 ~.. ;~ ~~~~ '~~ i -`' ~ ~,~ ~~ ~° 1 ..~- % \ 39. ~~ ~.~ n. t \ / ,m+ 40. ,\ , r~ 3D. i ~°ts .ors ~~ ~ `b°~ ~ ~ <~ ~. ,:. ~. ~~ ~~ 28. ~ .~ ~ ~ ., ~\ \\~~~ ~ ' ~" " 28.1 - n \ 26.. ~ / 3f. //~' ~2 ~~~~ `~~ ~~ 32,1 e M , ~. ,~,o ~~ 34, ~. l 4,. G -°2c C~ ~~~ ~. R(~AN~~~ C'f3U14rTY Kri,sp2,~r •tt~reme I~o~.cgtanut G°orpo•rcctian DEPA~cT~I~ENT OF Sp~•cia,l tine Perm~.t G'011~11ftJ1VI7'Y' DE~'~L~P~~fE11TT 87. ~7-D f -~0 J ;- ~..~~ ~-2 ~- Y \~,/~/ \~ `~ ~ 51. ~! ~ 94.1 ~ If6l 8fk „ \ wx i ~-~ GRAPHIC SCALE 60 0 30 60 120 1 inch = 60 ft. KRISPY KREME CONCEPTUAL SI'T'E PLAN I. is ACRES ROANORE, VIRGINIA KRISPY RREME DOUGHNUT CORPORATION ,, :: i KRISPY KREME _ '- '~~ '~ ~~t~ ~~~teri~ie~ds ; . _ }aj N~~ V~QIN~ .6ItQRX ~W1~71WONN-T'CWtPOX8Ti0R€. :. SSO RNOIL1ftl0- ffF66S1` ; feQ+~I'<)1~ ~~e ~ PIARBIPP ~ 5 ~~ Y ! ~ :cs iYki-iii .-. 7AHHi+iitalT Idtli~tLffidrb fd YPR.11 1 COIAR 9~IE AAN ._ . -~: ... PAR YC =: p4 .: ~~ 4 ~~ i ~ {t~~ r~• V - `1 ~IV(i ~Z~ alF .1~ ~:~ ~.: .}{ t t; ~~~~ ~, ~~.~ ,_ ~,;',~:i ~? ~~ . : ,, , :.~ , -' .;: ~.A ~st ,~-~:: ~; ,~; N, v' '.} ~.y 1 c^~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THURSDAY, MAY 27, 1999 ORDINANCE GRANTING A SPECIAL USE PERMIT TO KRISPY KREME DOUGHNUT CORPORATION TO CONSTRUCT A FAST FOOD RESTAURANT AND DRIVE-THRU TO BE LOCATED AT 4065 ELECTRIC ROAD (TAX MAP N0.87.07-1-50), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Krispy Kreme Doughnut Corporation has filed a petition to construct a fast food restaurant and drive-thru to be located at 4065 Electric Road (Tax Map No. 87.07-1-50) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 4, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 27, 1999; the second reading and public hearing on this matter was held on May 27, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the Board fmds that the granting of a special use permit to Krispy Kreme Doughnut Corporation to construct a fast food restaurant and drive-thru to be located at 4065 Electric Road (Tax Map No. 87.07-1-50) in the Cave Spring Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) Site will be developed in substantial conformance with the concept plans dated March 11, 1999. (2) The landscaping on the site shall be in general conformance with the Krispy Kreme conceptual site plan prepared by John R. McAdams Co., Inc. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\wPDOCS\AGENDA\ZONING\KRISPY.CRM AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THURSDAY, MAY 27, 1999 ORDINANCE 052799-9 GRANTING A SPECIAL USE PERMIT TO THE ACHIEVEMENT CENTER FOUNDATION TO CONSTRUCT AN EDUCATIONAL FACILITY TO BE LOCATED IN THE 7800 BLOCK OF OLSEN ROAD (TAX MAP NOS. 26.16-2-12 AND 13), HOLLINS MAGISTERIAL DISTRICT WHEREAS, The Achievement Center Foundation has filed a petition to construct an educational facility to be located in the 7800 block of Olsen Road (Tax Map Nos. 26.16- 2-12 and 13) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 4, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 27, 1999; the second reading and public hearing on this matter was held on May 27, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to The Achievement Center Foundation to construct an educational facility to be located in the 7800 block of Olsen Road (Tax Map Nos. 26.16-2-12 and 13) in the Hollins Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The site development shall substantially conform to the concept plan 1 by Balzer and Associates, dated March 10, 1999 and preliminary construction system analysis and to include paving of roads and parking areas. (2) New sewer service for the site shall connect to the sewer main along the West Fork of Carvins Creek. (3) Type C, Option 2 landscaping shall be planted where the school development adjoins residential properties, and between the school development and Olsen Road. (4) Security gates shall be installed at each entrance. (5) Maximum student capacity shall be limited to 125 students. (6) Down lit security lighting only with a maximum height of 22 feet. (7) This special permit shall be granted and shall apply only to the tax parcel #26.16-2-12 and shall not include or authorize any requested use or development on tax parcel 26.16-2-13, except that a small portion of tax parcel 26.16-2-13 may be subdivided and combined with tax parcel 26.16-2-12 to allow the existing knoll on the tax parcel 26.16-2-13 site to be located within the boundaries of tax parcel 26.16-2-12. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 2 On motion of Supervisor Johnson to adopt the ordinance with Condition #7 added, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~. ~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney i J Q. eca+ 8. / ~ 9, ro ~ ~ l 10. 18. R-I I\ R 1 G. !:Y ~, a b 1T. i 18. ~" /9. >r »~ ~ nar >Y f R-3 14. ~~ C-2 ~~ .~ I • G . ~ _ w N JL•A.6W IOM \ fAaNmwd aR RM1w Cmi 9R {~. ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT The Achievement Center Fo~,cndation Special Use Permit z6. 16-2-12 & 13 PETITIONER: THE ACHIEVEMENT CENTER ~ ` CASE NUMBER: 18-5/99 Plannin Commission Hearing Date: May 4, 1999 Board o~ Supervisors Hearing Date: May 27, 1999 A. REQUEST Petition of The Achievement Center Foundation to obtain a Special Use Permit to construct an educational facility, located in the 7800 block of Olsen Road, Hollins Magisterial District. B. CITIZEN COMMENTS AI Bedrosian asked about the size of the building saying that the neighbors are concerned about how much expansion will be allowed and what other activities could occur. Another concern he expressed is the amount of traffic and the fact that old (1994- 95) traffic data is used. Jay Whitlow said there are no deceleration or acceleration lanes plus the need for traffic controls; also, the traffic counts are incorrect. Donna Sweeney expressed concern with increased traffic, not sufficient road width for school buses. The Commission concurred that traffic is a problem in the area but it was noted that the proposal would create less traffic than a residential development. C. SUMMARY OF COMMISSION DISCUSSION Staff responded to Commission questions as follows: churches are allowed in R-1 with a Special Use Permit; the new sanitary sewer connection is necessary because of concerns from the Dwight Hills neighborhood. Jim Douthat, president of the center, answered Commission questions as follows: there is no after school program; school busing is provided by the city and county; enrollment is limited to 125 students; parking lot will be paved; peak hours are 8 a.m., 2:30 p.m. D. RECOMMENDED CONDITIONS 1) The site development shall substantially conform to the concept plan by Balzer and Associates, dated March 10, 1999 and preliminary construction system analysis and to include paving of roads and parkingg areas in case its not delineated on the site plan. 2) New sewer service for the site sF~all connect to the sewer main along the West Fork of Carvins Creek. 3) Type C, Option 2 landscaping shall be planted where the school development adjoins residential properties, and between the school development and Olsen Road. 4 Security gates shall be installed at each entrance. 5 Maximum student capacity shall be limited to 125 students. 6 Down lit security lighting only with a maximum height of 22 feet. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval of the request with the recommended conditions. The motion carried with the following roll call vote: AYES: Robinson, Ross, Thomason, Witt, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report ~ Other . ,~ Terrance Harr' gton, ~'e~tary Roanoke Co my Plan g Commission STAFF REPORT PETITIONER: The Achievement Center Foundation CASE NUMBER: 18-5/99 PART I A. EXECUTIVE SUMMARY /t„ PREPARED BY: David Holladay DATE: 5/4/99 This is a request for a Special Use Permit to construct an Educational Facility. The proposed facility is a private, non-profit school which serves children with learning disabilities. The school's enrollment would be approximately 120 students, from Kindergarten through 5th grade. The site is designated Neighborhood Conservation in the 1998 Roanoke County Community Plan. The proposed development is consistent with the general policies and guideiines of the 1998 Community Plan. The proposed development is an expansion of an existing church and existing parking area. With appropriate conditions for the special use permit, potential impacts to the neighborhood from the change in use can be mitigated. B. DESCRIPTION The Achievement Center Foundation requests a Special Use Permit for an Educational Facility. The Achievement Center is a private, non-profit school for children with learning disabilities. The petitioner plans to expand the existing church and parking area. The property is located at the 7900 block of Olsen Road, with existing entrance driveways from Olsen Road and Dwight Street. The site is zoned Rl and is located in the Hollins Magisterial District. C. APPLICABLE REGULATIONS Site Development Review is required. Educational Facilities are permitted by special use permit in the R1 zoning district. Use and design standards for educational facilities require landscape screening where outdoor activity areas adjoin residential use types. Commercial entrance permits will be required from the Virginia Department of Transportation. PART II A. ANALYSIS OF EXISTING CONDITIONS Background - In April, 1993, the Asuza Street Ministries was granted a special use permit to expand the existing church and parking lot. The proposed expansion, which was never constructed, included a 7,850 square foot expansion of the existing building, a 8,500 square foot gymnasium, a 5,000 square foot administration building, and an improved parking area. Since the previous special use permit was not used within two years, the permit became null and void, per Section 30-19-4 of ~-y the zoning ordinance. The Trustees of the Asuza Street Ministries were notified of the null and void status of their special use permit in July, 1996. Topography/Ve~etation -The developed area in the northwest corner of the property is level, with a small knoll to the south of the parking area. The remainder of the property slopes gradually down to the southeast, toward the West Fork of Carvins Creek. The developed area and the knoll are open, with scattered trees and shrubs. The southwestern portion of the site contains a mix of woods and open meadow. The southwest boundary of the property is across the West Fork of Carvins Creek, and includes the floodway and floodplain of the creek. Roanoke Valley Regional Stormwater Management Plan -The southwest portion of the property falls within an area planned for a regional stormwater detention pond as identified in the Roanoke Valley Regional Stormwater Management Plan. For the purposes of constructing the facility in the future, Roanoke County Engineering staff have requested dedication of a stormwater management easement to the pond elevation of 1078'. The stormwater management easement dedication could be made a condition of the Special Use Permit. Surrounding Neighborhood -Properties to the east and west of the site are zoned Rl, and contain single family dwellings. The Green Ridge Presbyterian Church adjoins to the north, and is also zoned Rl. The 23-acre Jones property, which adjoins to the south, is zoned C2 and R3, and contains a home and farm buildings. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The petitioner plans to renovate the existing 6,000 square foot building, and construct a 19,000 square foot addition. The school would have 2 classrooms for each grade from Kindergarten through 5th grade. The anticipated maximum capacity would be approximately 120 students. Also included in the building plans are specialized resource rooms, administrative space, and support facilities. The support facilities include a 1,400 square foot multipurpose room auditorium, and a 4,500 square foot gymnasium cafeteria. Two future building addition areas are shown on the concept plan. These two areas are approximately 2,400 and 7,000 square feet. The parking area would be reconfigured and paved to provide 79 spaces. Access to the parking area is through two existing driveways on Olsen Road and Dwight Street. A future parking area expansion of 35 additional spaces is also indicated. A basketball court and fenced play area are planned on the north side of the building. A softball field is shown on the south side of the building. Zoning ordinance use and design standards require landscape screening when outdoor activity areas adjoin residences. The concept plan shows the existing property line separating the two parcels which the petitioner plans to purchase. The proposed improvements are located on the northern lot, tax parcel #26.16-2- 12. The southern lot, tax parcel #26.16-2-13 would remain as a potential future outparcel, available for uses permitted in the R1 zoning district. If the southern property were developed in the future, access could be via "Jones Street", an unimproved right of way at the south end of Vivian Avenue. The petitioners have indicated that they have no immediate plans for the property. ~' • • Community Meeting -The Achievement Center held a community meeting on April 20 at the Green Ridge Presbyterian Church, to discuss the project with neighbors. Approximately 50 people attended the meeting. James Douthat, president of The Achievement Center, described the Achievement Center operations, and the new school plans. The neighbors had questions and concerns about traffic, hours of operation, future plans for the outparcel, water and sewer service, security, landscape screening and buffering, site lighting, and dust from the parking lot. Mr. Douthat mentioned that they would be willing to place gates at each entrance, to be closed after hours for security. He also stated that the school was willing to provide landscape screening where necessary. With regards to the sewer service, Mr. Douthat responded that they would follow the requirements of the Roanoke County Utility Department (which would be to connect to the sewer main along the West Fork of Carvins Creek). Mr. Douthat discussed site lighting and paving of the parking lot. He also indicated that the Center has no immediate plans for the southern lot. Access/Traffic Circulation -The school plans to continue using the two existing entrances on Dwight Street and Olsen Road. Current traffic at the school consists of 4 buses, 38 drop-off students, and 40 staff. Converted to vehicle trip ends, that would equal 16 bus trips, 152 drop-off trips, and 80 staff trips, for a total of 248 additional vehicle trips per day in the neighborhood. These trips would be concentrated in the morning and afternoon, with sporadic traffic during the day. Because of the available deceleration lanes on Peters Creek Road at Alpine Road, bus traffic would likely use Alpine Road to Olsen Road, to enter the site. Peters Creek Road has a median cut at Dwight Street, but no deceleration lanes. VDOT staff have commented that the existing entrances could require improvement to meet current commercial entrance standards. Traffic counts in the vicinity are as follows: Street Rt. 117, Peters Creek Road Rt. 1832, Olsen Road Rt. 1832, Alpine Road Rt. 1841, Dwight Street Vehicles ber day Year 22,000 1995 259 1994 1,106 1994 520 1994 Utilities -Public water and sanitary sewer service exist on the site, through connections at Dwight Street. Due to concerns about additional sewer flows from the school into the Dwight Hills neighborhood, the Roanoke County Utility Department staff have requested that the new sewer service connect to the sewer main along the West Fork of Carvins Creek. Utility Department staff also noted that a water main extension of approximately 150 feet maybe required to provide fire service. G CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The proposed development is generally consistent with the policies for the Hollins Community Planning Area. Public facility policies for the Hollins Community Planning Area encourage policies and plans to address the management of stonnwater and prevent flooding. The Hollins Community Planning Area, Future Land Use Map designates the site as Neighborhood Conservation. The proposed school is consistent with the neighborhood conservation land use designation. The neighborhood conservation designation is "a Future land use area where rz - y I N T E R O F F I C E To: David Holladay ~~ From: George Simpson ,,~,~,~• Subject: New Educational Facility for the Achievement Center Date: Apri127, 1999 Having reviewed the preliminary design submittal for the above referenced project, I would offer the following comments. MEMO (a) The southwest portion of the property falls within the area planned for a regional detention pond as identified in the Roanoke Valley Regional Stormwater Management Plan. (b) The Roanoke Valley Regional SWM Plan was adopted as part of the Comprehensive Plan by the Board of Supervisors on March 24, 1998. (c) The 100-year floodplain and floodway for the Calvin Creek watershed are designated by FEMA across the same general region that is identified for the regional pond. (d) We have been requesting that areas within designated regional facilities be dedicated as stormwater management easements for the purpose of constructing those facilities at some future point in time. (e) The area requested for the SWM easement would be to the ponded elevation of approximately 1078'. This is not to say that certain "passive" uses of the property could not still be employed and in fact would be very similar to the restrictions that would occur from having been located within the floodplain/floodway of Carvin Creek in any event. Please advise if you have questions or need additional information. r~ • • • COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. SW _ P.O. Box 29800 Roanoke, VA 24018 (703) 772-2068 FAX (703) 772-2030 For staff use only /~ °~ ~~, date.rec ived: rec ' ed by: app'I'cation fee: PC/BZ ate: placards issued: BOS date: z ~ `1 `~ Case Number: ~ ~" --s Check type of application filed (check all that apply}: O REZONING ~ SPECIAL USE OVARIANCE Applicant's name: The Achievement Center Foundation Phone:'983-7662 Address: 14th Fl., First Union Tower, 10 S. Jefferson St. Zip Code: 24011 Roanoke, VA Owner's name: The Trustees of the Azusa Street Ministries Phone: 366-0494 Address: 312 Azusa Street Zip Code: 24019 ~oanoke VA Location of property: Tax Map Number: 26. 6-1 13 Between Olsen Road and nwi~;ht Road Magisterial District: Hollins Community Planning Area: peters Creek Size of parcel (s): Existing Zoning: P.-1 12 .933 acres Existing Land Use: Church sq.ft. . . . . . Proposed Zoning: ~'-1 . ' . . . . Proposed Land Use: Educational Facility For Statf Use Only Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X NO IF NO, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v Consultation Application Justification ws v ws v 8 1 /2" x 11 " concept plan Application fee >~:.:. Metes and bounds description '' ~~ Proffers, if applicable Water and sewer application Adjoining property owners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the know/e nd consent of ner. ' e Achm t C ter F ation Owner's Signature: President MAR-23-1999 11 31 5407722108 P.04i08 Fvr 5~~ff Usa Only: Casa Number ~/~ • Applicant The Achievement Center Foundation ' The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms df public health, safety, and general welfare. Please answer the fallowing questions as thoroughly as pos5ib(e. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as wcl! as the purpose found at the beginning of the applicable zoning district-classification in the zoning ordinance. The special use permit authorizing the relocation of The Achievement Center, a school for children with learning disabilities, will further the provisions of § 30-3 of the zoning ordinance by providing educational opportunities for the children of Roanoke County in a facility that will be compatible with adjacent residential and church use. The school will create an attractive campus in which playground facilities will be located for the benefit of children attending The Achievement Center and for the neighborhood. • Please explain haw the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan, The project conforms with the general guidelines and policies in the Roanoke County Comprehensive Plan by placing an elementary school in a residential area with a park like atmosphere which will provide educational as well as recreational opportunities for the residents of Roanoke County. The Achievement Center facility will be in keeping with the residential neighborhood by retaining the open landscaped green areas and the construction of a building and play areas that will compliment the neighboring church and residences. Please describe the impact(s) of the request on the property itself, the 2djoining properties, and the surrounCing area, as well as the impacts on public services and facilities, including waterlsewer, roads, schools, parks/recreation, and firelrescue. • The tract upon which The Achievement Center facility will be located will be protected from adjacent properties by buffer areas and/or streets. The facility will be constructed to blend with the existing neighborhood and will not have an adverse impact on public services and facilities, including water and sewer, which are now provided the Azusa Street church located on the site. The existing access from Dwight Road and Olsen Road will allow minimal traffic impact on the neighboring residential property and fire and rescue access will be assured by the two public streets. The property will itself create a park like recreation area that will be both useful and attractive. / ~ ~~ 3.e6Y eeo ,~ ; ~ i 6 ~ ~. ~ / f8. R ~ , i / / / \\ oaa \~ ~ / , / 17. ~, 18. ~ 8. t ~~,/~/ ~//~ / ~ Y 14. \ ,a /,~ ~ Maio i ~ /~~ / / / \ ~~ 10. y 5~0~ Il. R ~~ j - Q- ~z e. ~~ /~ 1 / ,yf syn~ s \ 8.1 / ~ _. fl ~ b ~ / ~sre \1 ~ A ~ ~aoe ~~ s~. .~\ / Lf. ~e i \ i`~ j /~ ~ ~ ~ ~~~ '~, ~l 18. ~ /~ ~ ~ ~ •, r :, % ~ t 6, y Jp ev,s `\p 09 / \\\ / \/ In // \ 17, i~ ~ ,1e, N n~c • ` ~a~ \\, ~ ~ ~ , \ ~ I neJ 34. 26. ~ w ,y 3.e50.e90 lSe ~ ~ ` asw (~ aswf a/f Rrfara CmmY .Rl. ~~~. \ ~r R-1 /, ~\\ POANOI~E COUNTY The Aehie2~e,n,ent Center Foundation DEPART~~iENT OF Specicu,l Use Pern2tt COMMUNITY DEVELOPMENT 2~'. 16-2-12 & 13 _ / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THURSDAY, MAY 27, 1999 ORDINANCE GRANTING A SPECIAL USE PERMIT TO THE ACHIEVEMENT CENTER FOUNDATION TO CONSTRUCT AN EDUCATIONAL FACILITY TO BE LOCATED IN THE 7800 BLOCK OF OLSEN ROAD (TAX MAP NOS. 26.16-2-12 AND 13), HOLLINS MAGISTERIAL DISTRICT WHEREAS, The Achievement Center Foundation has filed a petition to construct an educational facility to be located in the 7800 block of Olsen Road (Tax Map Nos. 26.16-2-12 and 13) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 4, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on Apri127, 1999; the second reading and public hearing on this matter was held on May 27, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to The Achievement Center Foundation to construct an educational facility to be located in the 7800 block of Olsen Road (Tax Map Nos. 26.16-2-12 and 13) in the Hollins Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The site development shall substantially conform to the concept plan by Balzer and Associates, dated March 10, 1999 and preliminary construction system analysis and to include paving of roads and parking areas. (2) New sewer service for the site shall connect to the sewer main along the West Fork of Carvins Creek. (3) Type C, Option 2 landscaping shall be planted where the school development adjoins residential properties, and between the school development and Olsen Road. U:\WPDOCS\AGENDA\ZONING\ACHIEVEM.CTR I ~- (4) Security gates shall be installed at each entrance. (5) Maximum student capacity shall be limited to 125 students. (6) Down lit security lighting only with a maximum height of 22 feet. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\ACHIEVEM.CTR 2 r.. / NEW EDUCATIONAL FACILITY FOR THE ACHIEVEMENT CENTER ROANOKE, VIRGINIA DESIGN DEVELOPMENT STUDY ~o, ~~ J. - 1- ~~ ~ ~ -_ J % `,~.~ ~-=, ~ ~ ~; ~a •t-~~~~ ~~ ~~ ~ - - - - - _ ~' ~ '9~ ~; ~,~" _ _ ~;_~ _ • ~_ March 10, 1999 Job #R99035 PREPARED BY B AND ASSOCIATES INC REFLECTING TOMORROW PLANNERS•ARCHITECTS •ENGINEERS • SURVEYORS 1208 Corporate Circle • Roanoke, Virginia 24018 • Phone (540) 772-9580 • Fax (540) 772-8050 501 Branchway Road • Suite 100 • Richmond, Virginia 23236 • Phone (804) 794-0571 • Fax (804) 794-2635 11038 Lakeridge Parkway • Suite 1 • Ashland, Virginia 23005 • Phone (804) 550-2888 • Fax (804) 550-2057 Design Development Study The Achievement Center Roanoke, Virginia ~~, a TABLE OF CONTENTS 1.0 Executive Summary Letter 2.0 Program and Analysis 2.1 Building Program 2.2 Preliminary Zoning Analysis 2.3 Preliminary Code Analysis 2.4 Preliminary Construction System Analysis 2.5 Preliminary Cost Estimate 3.0 Preliminary Plans 3.1 Preliminary Site Plan 3.2 Birds-Eye View 3.3 Floor Plan 4.0 Photographs of Existing Conditions B AND ASSOCIATES, ~; ~I ~~ REFLECTING TOMORROW ~ March 10, 1999 Ms. Barbara A. Whitwell Director The Achievement Center 615 N. Jefferson Street Roanoke, VA 24016 Re: Design Development Study The Achievement Center Roanoke, Virginia B&A Project #R99035 Dear Barbara: _ d Associates, Inc. is pleased to submit The Design Development Study for the proposed Balzer an New Educational Center for The Achievement Center. - sed Master Plan incorporates the existing church fact ldren droploff area on the other The propo single story building that encloses play areas on one side an classrooms and maintains a vernacular prevalent in the reside atrat one f borhood. The side. The building ful se _ building plan is based on double-loaded corridors and meaning.- P core facilities. other hand, takes advantage of the existing topography of the land and places ' The site plan, on the round in order to minimize excavation and fill. The site the new building on relatively level g ovides for a future out-parcel accessible from the future "Jones Street". plan also pr • PLANNERS • p,~HfiECTS 'ENGINEERS • Sl1R~E`~~ ~ 208 Corporate Circle • Roanoke, Virginia 24018 • (540) 772'9580 FAX ~~ 772-SOaO 1 2 3 4 5 18 I 19 I 20 I 21 N ~) / ~~/ ~~ ~~~ ~_ y ~ 11 / ~m / ~ ~ i ! y ' / ~~ , i ~ ~ / \~ 'i O / ^D _ ~` l i ~ ~-1 ~/ .~ , / r, g r a:._ w ~ `~ y' eQ~ ~' ,~ ~ Y / w ~ ~ l~ ;, ~ 0^y ~ / E ~ \~ ~ ' ~ ~ ~ . i `° D -~ I ~ i - L \~ ~4~ ~ I d 1 I ~ W C® -~i SITE PLAN A e' : Ioe ° i 2 3 ~ 3 to 'g ~ ,~ ?1 ~y zv . ?1 ~ M L K ~+.~-~,.a T,~..~.~ HANl1S . .>marccs . ,,,.~,~ ,z.. ~.... ~~. wor°ew., vkpew ~m s nwn.: sws ~ n.~o .~: ~~ `ro "~r rooa s . , Phorrc 001 -0d23;'° FAX: !M/7i4-2E15 11ws LaY.b;. amr.ay ~~ ~~b ~S FAX: !MK/S3O-ZO67 ~- NEW EDUCATION FACILITY G FOR F THE ACHIEVEMENT CENTER E ROANCACE VIRGINIA D .- DRAWN BY DESIGNED BY HA CHECKED BY C DATE 4ARCN 10. 1999 REVISK)NS e SCALE AS NOTID SHEET N0. A ~~ ~e"~ R99~~s ~~ 1 2 3 4 5 18 99 20 21 N N ~ N ~~ ~ ~.~F~ M t - to L L f ~. ~~ FIOmLS o 9U11yP/p{ Mgr mss` ~ ,~. ~.~... ~.d. Ra.,,o... ~~ ~,. J _ J FAx: ~.~ 50, e,,.,u.,,, ~ ~6sMnna, v6p.:o u2J6 ' rno~ eoy~9s-os~i FAX: !OL/7W-2135 ' I 11036 Ld~Wq~ Porkwq Aid, WgYie 23005 Plgr~ !D~/850-11EO ' FAX: 601/350-2057 H H ' ~ ~° NEW s EDUCATION ~ FACILITY G ' . ~ ~` FOR :~. s z THE ~ ~ ~ ~. ` F o ACHIEVEMENT ~ CENTER E ' ~ ~~ ~Iwa~ ' ~ DRAWN 8Y _ <~ DESIGNED BY HA CHECKED 9Y _ C C DATE MARCH 10, 199' ' REVISIONS B B SCALE AS NOTEf 1 FLOOR PLAN ~ SHEET "°- A A3 ~ ~~ 1 2 3 4 s t 8 19 20 21 roe No. R9903 Location: The Achievement Center Property Roanoke County, Virginia Date: March 1, 1999 Subject: View of Future Out-Parcel & "Garvin Creek" Beyond Location: The Achievement Center Property Roanoke County, Virginia Date: March 1, 1999 Subject: View of North Side at Higher Property Elevations Location: The Achievement Center Property Roanoke County, Virginia Date: March 1, 1999 Subject: View of Gravel Parking Area Location: The Achievement Center Property Roanoke County, Virginia Date: March 1, 1999 Subject: View of Existing Entrance from Olson Road Li w 1 1 ~~ ~~, !~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THURSDAY, MAY 27, 1999 ORDINANCE 052799-10 DENYING A SPECIAL USE PERMIT TO ABD, INC. TO OPERATE A DANCE HALL TO BE LOCATED AT 7300 WILLIAMSON ROAD (TAX MAP NOS. 27.10-7-1 AND 2), HOLLINS MAGISTERIAL DISTRICT WHEREAS, ABD, Inc. has filed a petition to operate a dance hall to be located at 7300 Williamson Road (Tax Map Nos. 27.10-7-1 and 2) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 4, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 27, 1999; the second reading and public hearing on this matter was held on May 27, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of Supervisor Harrison to DENY the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None PASS: Supervisor McNamara A COPY TESTE: y~2 c=~-.~c~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney '~ PETITIONER: ABD INC. CASE NUMBER: 19-5/99 Planning Commission Hearing Date: May 4, 1999 Board of Supervisors Hearing Date: May 27, 1999 A. REQUEST Petition of ABD Inc. to obtain a Special Use Permit to operate a dance hall, located at 7300 Williamson Road, Hollins Magisterial District. B. CITIZEN COMMENTS Virginia Garretson, president of CCCS, voiced the following concerns: on occasion, our classes last until 9:30 p.m. to 10 p.m. depending on the number enrolled, parking could be a problem; we have approximately 25 spaces; in the past 8 months, there have been two auto accidents in our parking lot. William Bailey presented a petition containing over 20 signatures in opposition to the dance hall. He said that this is an incompatible use in the neighborhood; there are daycare centers and an elementary school in the area. Melvin King expressed concern with adequate parking saying that Spurs customers may use his parking lot (Pizza Den) which is more accessible. Also, he pointed out the previous police reports which could increase with the larger building. C. SUMMARY OF COMMISSION DISCUSSION Mike Amos and Ray Barger, applicants, responded to questions from the Commission as follows: at our current location (Spurs), we lease about 15,000 square feet with an allowable occupancy of 525; on Saturday night we usually are at capacity; maximum occupancy of the building at this site is approximately 1,000; one third of the building will be leased for day time use; and existing fencing will be removed. D. RECOMMENDED CONDITIONS 1) Operating hours for the dance hall shall be Thursday through Saturday 7 p.m. to 2 a.m. The smaller banquet room, when being rented out, can operate seven days a week, however, hours shall be limited to no later than 2 a.m. on any day. 2) The facade of the building shall be in substantial conformity with the Hill Studio renderings dated May 3, 1999. 3) The building shall be landscaped with a 4-foot wide planting area along the south facing facade except for where the fire exits and AC units prohibit planting. Trees or large shrubs with a maximum height of not less than 10 feet shall be planted 10 feet on center and shrubs with a maximum height of 3' shall be planted 3 feet on center, as space allows. Where underground .:Utilities prohibit in ground plantings, raised planter boxes a minimum of 3' deep shall be used. 4) The east facing facade of the building shall also be planted with a 4-foot wide planting area along its length, except for wh"ere building entrances prohibit planting. The planting area shall be located in front of any existing or proposed overhang. One tree, with a maximum height of not less than 15', shall be planted for every 30' of facade and one shrub, with a maximum height of not less than 3', shall be planted every 3' on center within the planting area. Where underground utilities prohibit in ground plantings, raised planter boxes a minimum of 3' deep shall be used. However, trees shall be located so as to allow in ground planting. • ~ - ~ S 2 5) A minimum 50-foot buffer shall be provided along the northeastern edge of the upper lot adjacent to the mobile home park and a 100-foot buffer shall be provided along the northwester edge of the upper lot adjacent to the R-1 zoned property. No grading or clearing shall be done in these buffers except as may be necessary for a storm water management facility that shall be screened with evergreen vegetation from the surrounding residential lots. 6) Any freestanding sign shall be limited to 15 feet in height and in all other respects shall conform to the Williamson Road Corridor Guidelines. 7) Lighting on the site shall be limited to a height of 18 feet. 8) Sound levels at adjacent residential property lines shall not exceed 65 decibels. 9) The steep slope separating the upper and lower lots shall be hydroseeded with a mixture of Tall Fescue and Crownvetch so as to stabilize and re-vegetate the area. 10) A pedestrian path shall be constructed adjacent to the existing drive that leads to the upper parking area. 11) Fencing a minimum of 6 feet in height shall be placed on the upper lot in a manner that does not allow pedestrian movement through and/or activities on adjacent residential land uses. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval of the permit with the recommended conditions: The motion carried with the following roll call vote: AYES: Robinson, Ross, Thomason, Witt, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan Vicinity Map St ff Report _ Oth r Terrance ar ~ gton, cretary Roanoke C my Planning Commission 1,.~..~ • STAFF REPORT PETITIONER: A.B.D. Inc. CASE NUMBER: 19- 5/99 PART I A. EXECUTIVE SUMMARY .~ PREPARED BY: Carol Rizzio DATE: 4/25/99 This is a request for a special use permit to operate a dance hall at 7300 Williamson Road. The property is zoned C-2, General Commercial and houses a 28,419 sq.ft. metal building, previously Moore's Building Supply. Because of a change of use for the building, approximately 150 additional parking spaces will be required. This request is consistent with the 1998 Community Plan and is located within the Hollins Magisterial District. B. DESCRIPTION '~~ A.B.D. Inc. is requesting a special use permit to operate a dance hall at 7300 Williamson Road. The property consists of two lots totaling 9.50 acres. The first parcel, tax map number 27.10-7-2 is 3.28 acres and is zoned C-2 conditional with the condition that a six foot high chain link fence with red wood slats to be placed so as to screen visibility of the outside storage areas from U.S. Route 11 and Virginia route 117. This parcel currently houses the 28,419 sq. ft. metal warehouse building, once Moore's Building Supply. The second parcel, tax map number 27.10-7-1 is 6.22 acres, zoned C-2 and immediately adjoins the first parcel. This parcel would be used to house the additional parking that is required for the proposed use. The property is located along Williamson Road with approximately 475 feet of road frontage. Peters Creek Road, as it intersects with Williamson Road, is just west of the site. The property is within the boundaries of the Williamson Road Corridor Improvement Project, and is a key parcel for redevelopment under the recommended guidelines for the area. C. APPLICABLE REGULATIONS In the C-2, General Commercial District, dance halls are allowed only after a special use permit is granted from the Board of Supervisors. A Special Use Permit is required so the County can control the scale and nature of proposed uses and their impacts on the community. A commercial entrance permit will be required from VDOT. PART II A. ANALYSIS OF EXISTING CONDITIONS • Site Characteristics -The property, totaling 9.50 acres, consists of a 28,419 sq.ft. metal building and a couple of storage sheds. A chain link fence with wooden slats encloses the western side of the building where the old storage area was located. A 20 foot wide access road leads to the upper lot where a chain link fences enclose a small level area that was used by Moore's for additional storage. /~..~ ^„ Topograph~getation -Most of the lower lot is paved and flat except for a very steep, cleared, slope that is located along the northern edge of the lot. There is about a 20 foot difference in elevation between the lower and upper lots. The upper lot is mostly cleared with slight elevation changes. Although along the northeastern edge of the lot there is a very steep slope with a small drainage channel at the bottom. Some trees still remain in this area. Access & Circulation -The site shares a direct access to Williamson Road with Pizza Inn. The access from Williamson Road leads directly into the 20 foot wide drive to the upper lot at about a 10% grade. Currently the site also has access to Peters Creek Road through the Consumer Credit Counseling Service parking lot to the west. Surrounding Neighborhood -Industrial, commercial and residential uses surround the site. A small single family residential neighborhood adjoins the upper lot to the northeast just past the small drainage channel and a mobile home park adjoins the upper lot to the northwest. Directly to the north between the two residential areas is an industrial building owned by ITT. Pizza Inn, a small vacant lot zoned C-2, Hollins Car Care, and New York Carpet adjoin the property to the east. To the west is Consumer Credit Counseling Service and Airport Auto Service Station. Across Williamson Road are The Lube Center, Bailey Insurance Agency, Subway, Crestar Bank, and Kroger. Drainage -Much of the upper lot drains to the north and northeast into the existing drainage channel. The lower lot drains out to Williamson Road. B. ANALYSIS OF PROPOSED PROJECT Proposed Use -The applicant is proposing to operate a dance hall in conjunction with a restaurant, lounge and sports bar. The restaurant will be characterized primarily by table-service to customers and will be open five evenings a week, Tuesday through Saturday Nights 4 p.m. to 11 p.m. The lounge (dance hall) will be open three evenings a week, Thursday through Saturday Nights, 7 p.m. to 2 a.m. offering live entertainment and dancing. The separate banquet/lounge area will be available for rental purposes. The rental hours may vary from other operations, but in no case shall the hours be later than 2:00 am. When the separate banquet/lounge area is not being rented, the applicant plans to use it in conjunction with the larger lounge area, having a different type of music band performing. The applicant plans to apply for a mixed beverage and beer/wine on-premises license. If ever overflow parking is a potential on adjacent lots, the applicant plans to hire someone to clean the parking lots. A minimum of four security personnel, employed and insured by the company will work the evenings the lounge is open. They plan to patrol the parking lots periodically during business hours and no loitering will be allowed. Site Layout -The existing metal building will be used to house the restaurant, bar and lotulge/dance hall. Approximately one third of it will be reserved for rental to some other business with day time hours, so as to not increase parking requirements. Parking will surround the building on three sides. The side directly facing Williamson Road will remain as is, providing access around the building. The upper lot will be used for the additional parking required. Based upon maximum occupancy, approximately 150 additional spaces are needed. Since this upper lot adjoins residential uses, fencing and/or screening to ensure that any possible negative impacts are reduced, should be required. The existing drive will provide access and a pedestrian path will be constructed along its side to provide safe pedestrian movement to and from the building. Architecture -The applicant has been working with staff and Hill Studio on possible site and building improvements that would meet both the recommended design guidelines of the Hollins Village Project and the applicants needs and desires. Sketches will be available for your review at the Public Hearing. An interior floor plan was submitted by the applicant. The lounge area with the band stand is has only one exterior wall thereby reducing the noise level potential outside the building. Because of the type of building, the addition of a sound wall or other structure that would create an air space between the lounge and the exterior wall would greatly reduce the possibility of noise traveling outside the building Access & Traffic Generation -Turning movements into the site from Rt. 11 traveling north are limited in this area because of the median that exists along Rt. 11. A traffic analysis and improvements to the entrance may be required. The proposed use will increase traffic in the surrounding area on the evenings of Thursday, Friday and Saturday nights. Amenities -This site is highly visible from both Peters Creek Road and Williamson Road. Improvements to this building will positively impact the area. The applicant is planning to make substantial improvements, within their available budget, to the building in compliance with the Design Guidelines for the Williamson Road Corridor Improvement Project. There are no plans for improvements to the lower parking area in the immediate future. tilities -Public water and sanitary sewer are currently provided to this property. This special use permit does not affect the existing public water and sanitary sewer systems. Public Safety -Fire and rescue service will continue as is presently being provided. The proposed business is currently located in the city. City police report that over the past 15 months there have been 146 calls for service to the present Spurs location. The applicant has stated that some of those calls can be attributed to other businesses that share their parking lot. Economic Development Issues -This request supports the basic criteria of the economic development mission and would be a re-development of a site that is located in an economic opportunity area. Drainage - A storm water management facility will be required to accommodate the extra runoff created by the additional parking required. • rz - s C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The 1998 Community Plan identifies this property as core. Core areas are areas where high intensity urban development and re-development is encouraged. Land uses within core areas should parallel the central business districts of Roanoke, Salem and Vinton. The proposed use is consistent with its designation in the Community Plan. PART III STAFF CONCLUSIONS The proposed site, having about 475 feet of road frontage and being situated on one of the corners of the Peters Creek Road / Williamson Road intersection, is a highly visible site. It is a key parcel for redevelopment under the Williamson Road Comdor Improvement Guidelines and the applicant is willing to make improvements that conform with those guidelines. Because of the evening entertainment nature of the proposed use, County police services will in all likelihood be needed periodically at a level that is currently greater than what is required now to the property or was required under its previous use. Should the Commission recommend approval of the petition, the following conditions should be considered. 1) The steep slope separated the upper and lower lots shall be hydroseeding with a mixture of Tall Fescue and Crownvetch so as to stabilize and re-vegetate the area. 2) Fencing, a minimum of 6 feet in height, shall be placed on the upper lot in a manner that does not allow pedestrian movement through and/or activities on adjacent residential landuses. 3) A pedestrian path shall be constructed adjacent to the existing drive that leads to the upper parking area in order to ensure safe pedestrian movement to and from the building. 4) Insulation in the building walls shall be used as needed to ensure that music from the facility can not be heard from any adjacent residential structure 5) Any freestanding sign shall be limited to 15 feet in height and in all other respects shall conform to the Williamson Road Corridor Guidelines. 6) The northwestern edge of the upper lot adjacent to the single-family neighborhood zoned R-1 for a distance of 100 feet from the property line shall be conserved. No grading or clearing shall be done except as may be necessary for a storm water management facility that shall be screened with evergreen vegetation from the surrounding residential lots. r ~ ~ (( J ' J ~, tiv, ~~; . ~~ ~~, ~ v~ ~ i~ ,~~, "[l}~ll~ t ~. % ~~~ ~ , ~'~~~~ i-~?. `~ rn rn r- U ~_ a~ W~ ~ X ll. W U z a~ U ~ a~ W~ ~ X LL W ~' ti rW V O n~ h~ f -i Q T~~ f~ fv 1 ~ ~F-ti Q `-. .-a .-a ~-, 3 Q W l H 7~ F--~ F--1 ~l l O Ol M N 4. 'd' t1a x W ~ z 0 a Q z o 0 3 a W W z~ x x FOR REGISTERED VOTERS AND BUSINESSES: ~-.~ We the undersigned wish to protest any rezoning which will allow an establishment such a permit as to operate a dance hall. It would have negative effects on our. safety and the peaceful use of our property. Names and Addresses: 1. ~c(,.. ~-.,~.~ o~a-~d ~r ~r~~ ~7"'~ ~ ~c~s ~iyi~, Zvi ..:~'~a~.le~J . ~~ P 5. 6 . ~ ~ ~ /Z5 ~ ~~R 1, ~ . ~ ~ r S c!i"~ 7 `~ 3 ~ .~',+v 1) r /~ N R T~. ~' c+ ~1 ivo K.c VA~ ;a~a, ,,~~~ ~~~ _ ..J 14. ~ ~, a, ,~ ~~ ~- ,. 16.. _. ,, 17. ~~ ~ ' ~ i ,~---~t. ~ t,~ ri.: ~ .! -, ,, yj~ , ,'~ ~ ~-~ -e.~~~~~ /r "-~I / .`/moo yL ~ t v ~ 1 < <~ fr ~ ! ~- 4 // `f .. ~ - , ,_~ ~, . >~/ 20. ~~`= ~si ~ ` '~- -- _ ~ i"'= ,i / :; ~ ~;~~~ r ~' L DEPT. OF PLANi~11N-G A1'~D ZO~111~lG 520 Bernard O~r. P.0. Box 29800 - ~ Roanoke, VA 240 i 8 ,. ~ 540 772-2osa F,a;X c54o i 772-210$ ~ ~3~ Owner's name: P+ ~ Lt.-C Address: ~.°. ~oX ~ l~latyt5',t~tL6 •2`i~`o date received:' •~ ~Zk ~ `'~ ~! application fee: ~, yb ~," placards issued: Case Numoer:~~,.y v PCrBZA dace: SGS dace:_ 7 ~'2.~ ~ `Z~i c,~Nar:-R- ca,~~n.,~c7 Ta', Prti~;s,~-, J-0,~ulw...~sr hone:s~" - 9~5- g~63 I'l~.3 St,S~I ~J~. Zip Cade: ~yo l 1 ~~~ oY L Location or propery: Tax Map Number: ~~. I cD - -1- 1 ia,r~ 0 ~ "-~ 73 ~ D ~J, tl ~ ~/r„san R ofl U. ~rtagisterial Qist; loft ~-}c ~ ~.,ryS , I~OF~f~lOi{E , V~r~ir,~G Community Planning Area: (~~,}zn~ Cr•t°~ Size cf parcel (sit Existing Zoning: ~-ac. °l,5 acres Existing Land Use: wr~«~T sq.ft. _ .,~.. ..... ~;;;: 'y ~ ~' ~_: I l'~ `!~ i F ~ '~t Proposed Zoning: C-1 5 u.F . ,=~r scarf Use only Proposed Land Use: ~~,~~~ ~ pf~L Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES NO IP N0, A VARir.,~iCE IS REQUIRED PiRS l . Does the parcel meet the minimum CrltEl'la for t~,~= requested Use Type? YES ND IP N0, A V,gRIANCE IS REQUIRED P1RST. If rezoning request, are conditions being prorared with this request? YES NO _.'~~':' :: s .~}~ .Varianc,e of Section(s) _ ....'of ~the..Roa,no~k~e •C~o.unty.Zoning•~Ordinance. in order tat Is the appiicatien complete? Please check if enclosed. APP~1CATi0N ~~/ILL NOT BE ACCEPTED IP ANY OP THESE ITEMS ARE MISSING OR INCOMPLE T =. ,vs v Fvs v ws v I Consultation 8 1 /2" x 1 1 "concept plan A.ppiication fee I Application I>-~ Metes and bounds description ~<="~ Proffers, if applicable Justification ''"w~ Water and Bawer application Adjoining properly owners l here y certify that' l am either the owner of the pror~erry or t'he o4vner's agent c~ conrrac' purchaser ono am actr'ng with the kno~.v/edge and consent of r,~ae o~r/v~ner. /~ J Gwner's Signature: ~/~ClSio~ --I~JJG's~intil7~ C.4~~. ~~//~t~?~~~~~r f r t „ ,+1 a7c "u,~d~ cam, ~ ca-c:' Justification for Special Use Pe.~rnit l~ec~uest ~ -,5 A.~.1~. Inc. is requesting a special use permit io operate a dance hall ire conjunction with a restaurant and lounge. The C-2 district permits a wide variety of service related uses including general restaurants. 'vie will be offering a restaurant cl3aracterized primarily by table-service to customers. The restaurant will be open five evenings a week, Tuesday through Saturday Nights; ~ p.m. to l l p.m~.. The lounge will be open three e=renings a week, Thursday through Saturday Nights, 7 p.m. to 2 a.m. offering live entertain3neni and dancing. This is a faBniiy owned and managed operation with over thirty years in restaurant management experience. We will be applying for a mixed beverage and beer/wine on-premises license. The property presently contains seventy- two parking spaces, which will be adjusted by utilizing the upper six acr:;s to make parking for one parking space per three people allowed by our fire code. Anytime there is a potential for overflow parking there will be someone hired to clean the parking lots. The parking areas are lighted for security. 4~s%e will have a minimum of four security personnel emplayed and insured by the company to work the evenings the lounge will be open. We feel that this restaurant and lounge will greatly benefit the area by bringing additional consumers to Roanoke County and the North ~iliarnson Road area thus bringing additional tax :revenue to the County. Public sewer and water presently service the building. The building has a sprinkler system and there is a fire hydrant on the property. 'ShJe will also be -working with David Hill of Hill Studios to make sure the property conforms to the area. tide .have contacted ~ls Hess at V.~.fl.T. to make -sure that the enirance.~exits, curb openings, and crossovers are in compliance, and after her on- site evaluation she foresees no problems. c^oo a ~a 00 oar-om>wv ,¢-o 1 6 Ft]~~CJOd O tY Z ~ ~` ~ ~ ~ Z ,` 4n Cw~ I p~ Owe=~°pww ~p O tir -IZ~ Q Q `017' ~- `lOF~ Z'-~ZWwti.~~ ~ ~.- G.' ~ i0 r CL r O Q - W~ W u7 r ~~~ ~Y ~oZ~n~- r-iNm ~Z O ` tn~wtn°¢m.p~ wwT p t~ m o. 2 o z-"w~us, oZ,,, Q~ _ ~ r c- c~, w c~ ~ z ,1 a in 7- ~ ~ ~ ~'~ ~ ~ Ny Z ~ ~ ~ pSt.N ~ N~C wrtt~ w}.a°ZW W.'-- USW o C1~s1 ~ 11 U ~ Zy ~^ o ¢¢"~ ~ gvwimmwO~mx~}~ u-11~ 1 c.7 ~'> ,O~ v~ W3 ~~c7 a'O~00°Z~°~~.~W 3'~i oY ~,°' 6Y °~^rza tnvviw°~~wW°ww¢ aNa~ ~ ~ ~ ~~~cs0 Zut-, Q~u~3MOZ~~ ~~~~~~=~~U~t=n~ ,r sY iP (~ C' 111 Y O r ~J p~ ~ Z~t7 M ^ Q O ~ ° ,: N ~ r7 at to u} r ~ O ~~~ f ~ ~ `~' ~ 9 2O mC Ut -~ ~ -y1 ~ ~ ~~ ~ o~ ~~ ~ o ~ F,. ~p~• c9 4. r ''~ 3 at y~r N ~ ~ ~ +'to ~ d C1, ~ 2 ~ ~ , ul O ~ N ~ ~ 7 _~ O O p. 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DANCE FLRJ DANCE FIUDR Cfi25 SD FT) (25 % 25) pANO STAND DANCE FL-GR E%I7 (725 SD m C f3D X 30777 ADD[TCQNAI SPALE <I0010 SO FT> j W-GD RAILING LOUNGE AREA SPCRTS 9AR (7322 SO FT - INCL DANCE FLR.7 (2370 SO FT] RESTAURANT EXIT (2228 SG FT) COAT CHECK REST. ENTRANCE (NEW) LOUNGE E TRANCE (EXIST) ADDITiDNAL SPACE ENTRANCE :EXIST) EXSST. GVERH'- DOOR EX[ST. EXIT EXIST. EXIT DENOTES E%ISTW~ 7ENGTES NEW EXIST. EXIT SPURS RESTAURANT AND L^UNG C^NCEPTUAL PLAN 3/23/5 C ~~ \ ~ `\ `~~ /' ~~ 7 ` as `. ~ ;' % ~/ ~~J '~ Oa ~\, \~ ~. , ~,~:a ~ ae i / fff~ .gym ~ ..~..`~ / ' \ ~`~'~'--i / / ~ ~. % ru~..~ ;u~/off ~ nrr ~,.. \ •\ o-r / .\/~ \_\ 24.1 \~ Y ~~ ~ '~// ,.., ~/ a ~ ~ / ~/ ~ ~\ ~/'~ v ` a .cif ~~~V/ La,p~~\ .,'l , ~~~ ~°^ >y ~ 30. ~/' // 1 i lam/ sul ~ ^ ~~~ ` r T-~ / ~ \ n ns sre t7 ~i i ~ i 11. A // \~ n 32 / ~ r'~ I ~ '` `~~ 1 //// t \ ~j • ~\-~. 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TO OPERATE A DANCE HALL TO BE LOCATED AT 7300 WILLIAMSON ROAD (TAX MAP NOS. 27.10-7-1 AND 2), HOLLINS MAGISTERIAL DISTRICT WHEREAS, ABD, Inc. has filed a petition to operate a dance hall to be located at 7300 Williamson Road (Tax Map Nos. 27.10-7-1 and 2) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 4, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on Apri127, 1999; the second reading and public hearing on this matter was held on May 27, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the Board finds that the granting of a special use permit to ABD, Inc. to operate a dance hall to be located at 7300 Williamson Road (Tax Map Nos. 27.10-7-1 and 2) in the Hollins Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) Operating hours for the dance hall shall be Thursday through Saturday 7 p.m. to 2 a.m. The smaller banquet room, when being rented out, can operate seven days a week, however, hours shall be limited to no later than 2 a.m. on any day. (2) The facade of the building shall be in substantial conformity with the Hill Studio renderings dated May 3, 1999. (3) The building shall be landscaped with a 4-foot wide planting area along the south facing facade except for where the fire exits and AC units prohibit planting. Trees or large shrubs with a maximum height of not less than 10 feet shall be planted 10 feet ,.. /~ `'~ on center and shrubs with a maximum height of 3' shall be planted 3 feet on center, as space allows. Where underground utilities prohibit in ground plantings, raised planter boxes a minimum of 3' deep shall be used. (4) The east facing facade of the building shall also be planted with a 4-foot wide planting area along its length, except for where building entrances prohibit planting. The planting area shall be located in front of any existing or proposed overhang. One tree, with a maximum height of not less than 15', shall be planted for every 30' of facade and one shrub, with a maximum height of not less than 3', shall be planted every 3' on center within the planting area. Where underground utilities prohibit in ground plantings, raised planter boxes a minimum of 3' deep shall be used. However, trees shall be located so as to allow in ground planting. (5) A minimum 50-foot buffer shall be provided along the northeastern edge of the upper lot adj acent to the mobile home park and a 100-foot buffer shall be provided along the northwestern edge of the upper lot adjacent to the R-1 zoned property. No grading or clearing shall be done in these buffers except as maybe necessary for a storm water management facility that shall be screened with evergreen vegetation from the surrounding residential lots. (6) Any freestanding sign shall be limited to 15 feet in height and in all other respects shall conform to the Williamson Road Corridor Guidelines. (7) Lighting on the site shall be limited to a height of 18 feet. (8) Sound levels at adjacent residential property lines shall not exceed 65 decibels. (9) The steep slope separating the upper and lower lots shall be hydroseeded with a mixture of Tall Fescue and Crownvetch so as to stabilize and re-vegetate the area. 2 ~~~ (10) A pedestrian path shall be constructed adjacent to the existing drive that leads to the upper parking area. (11) Fencing a minimum of 6 feet in height shall be placed on the upper lot in a manner that does not allow pedestrian movement through and/or activities on adjacent residential land uses. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\ABD.SUP p~OANp~~ O ~. 2~ a ~ Z o a 1838 ~~ AGENDA ITEM NO. °-- APPEARANCE REQUEST r, _~PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: J I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY N~4ME AND ~IDDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DELINES L/STED BELOW: • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements andlor comments with the Clerk to the Board. ^ lndividua/s speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD J/ l NAME: tn~_z_'.; 5~ i~-1 ~` ~,,,. ., ADDRESS: ri ~~ 3y ~`~; l% ~<r:~,~,/ ~~ ~'~~ PHONE: _;'~~ _:,, -~ ~,~ =~ r O~ Q,OAN ~~` ~ . 9 z~ ~ ~ ~ Z ov ' a 1838 R_ AGENDA ITEM NO. APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT• A~.C~' I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/A/ES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. . ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~',~~.~~'~~~~ ~ ~'~~'~ ADDRESS: -~ ~ ~~f~~~~'/~~~~/'~~ ~i~ PHONE: ~~o3~D/~ O~ POAN ~~` ~ 9 f.. ~ '`' ~ z- o Z v a 1 39 AGENDA ITEM NO. ~ APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: /1 ~' I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ ~ k,.Jf~ « ~ ~r ~a ,~~~' r~~ t:... *. ~ ~ ~~7 ADDRESS: ~? =~ ~. ~ ~- .~,~i `~ r ~,, , ~ ~ °~~i ~, k PHONE: .,~ ~ ~ ~ ~' ~~ O~ pOAN ,Y~` ~, ~. _ c~ =O 2 v a reae APPEARANCE PUBLIC HEARING SUBJECT: ORDINANCE AGENDA ITEM NO. '~ " .5 REQUEST CITIZEN COMMENTS I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, I AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. . ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE T` O THE CLERK TO THE BOARD NAME: ~~ (~ rTf~/~~~/ 7`J • ~~iPiS 7011= ADDRESS: ~~a~ Lso ("~F ~~ --~ /~ /~~' . ,~ SC p/ 9 PHONE: S j~~ ~ ~ ~ ~ - ~d/„ / POAN KF O ~ r r~sr ~ ~ Z ov , a rs s R~ AGENDA ITEM NO. APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ ~a (,c, ~i ~ ~2 ADDRESS: Y' O• ~JaX hI ~l~_~i ~~Q~t' y fi/f~~S ~~' PHONE: Jr~u~'~~rl`'~ O~ ROANp,~~` ~. ;; 9 z ~ o Z v a 1838 ~~ AGENDA ITEM NO. APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~l CSR s ~~='~JC~ // I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. . ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ lndividua/s speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ E~ ADDRESS: 75~ ~ ~~Z/'c •~R~1r~(C-h /< /~ /~l ~ PHONE: ~~ ~ ~~ S ~~/ ~ ROAN ~~ O ~ ~~ z ~ g , ~ a AGENDA ITEM NO. rase APPEARANCE REQUEST -PUBLIC HEARING -ORDINANCE ~TIZEN COMMENTS SUBJECT: )pU~-S spec~~-~ (./~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ~tDDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. . ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: W - f ~~f~-~t ~~ ~~~i"c r~ ~Ul~~~ ADDRESS: ~ «~ ' ~ ~N~~ (,e~OJ~ ~~ ~ ~O/ PHONE: ~~ Z ~~j O~ ROAN ~~` ~.' ~'~ ~ o z J a 1838 AGENDA ITEM NO.~~~ APPEARANCE REQUEST PUBLIC HEARING ORDINANCE ~ CITIZEN COMMENTS SUBJECT: l ~~ S~u...r~s I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individua! to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ Sl.1SQn ~-~ac~c~e~ ADDRESS: ~QI ~} 5 ~ICZG4CS~ Q -'~ ~~ PHONE: ~~~ ~ ~ ~ a 3 O~ POANp~~` z ~ ~? g a AGENDA ITEM NO ~~ r as APPEARANCE REQUEST PUBLIC HEARING ORDINANCE ~ CITIZEN COMMENTS SUBJECT: ~~..ic I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ~LDDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. . ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ADDRE PHONE: ~~U -~ O~ QOAN ~F6 ~- 9 ~ r,~ ~ o v°~ a 1838 AGENDA ITEM NO. ~' S APPEARANCE REQUEST _// PUBLIC NEARING -ORDINANCE _ CITIZEN COMMENTS SUBJECT: ~~ ~/,~-~. ~ l7S~ G~~.u~ ~~~/ ,73oa ~i://~~.,~o,~ l?~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of hislher point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ lndividua/s speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: Gt ~/oa~ ADDRESS::a~~i~a /~~ ~ li~-y~i ~/_ Z~°a ~~ PHONE: ~~ `' ~~~3 O~ POANp,Y~` ~ . ~ ~ ~ z ti? s AGENDA ITEM NO. 7838 APPEAR14NCE REQUEST PUBLIC HEARING ORDINANCE CITIZ MENTS EN COM SUBJECT: _~~~,~~ ~1~- ~ I 7.~a ~--~~I (~ ~,,.`S~ ~.~ (.would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DELINES L/STED BELOW: • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ lndividua/s speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: /~ • K•~~°~~_~ 2.2-U~~~.-s ADDRESS: g - ~ ~ ~,~ ~.`~.,- y ~-~ PHONE: -~62 ^ ~~~' ,~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THURSDAY, MAY 27, 1999 ORDINANCE 052799-11 GRANTING A SPECIAL USE PERMIT TO BRANCH MANAGEMENT CORPORATION TO ALLOW EQUIPMENT SALES AND RENTALS TO BE LOCATED AT 5120 PETERS CREEK ROAD (PART OF TAX MAP NO. 37.08-1-6), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Branch Management Corporation has filed a petition to allow equipment sales and rentals to be located at 5120 Peters Creek Road (Part of Tax Map No. 37.08-1-6) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 4, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 27, 1999; the second reading and public hearing on this matter was held on May 27, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Branch Management Corporation to allow equipment sales and rentals to be located at 5120 Peters Creek Road (Part of Tax Map No. 37.08-1-6) in the Hollins Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The site shall be developed in substantial conformity with the concept 1 plan submitted. (2) There shall be a solid six foot high wood fence with along the southern property line of the site extending from the proposed entrance to the site, in an easterly direction to the corner of the property to be enclosed. Screening, landscaping and buffering shall be installed along all fences along the entire southern property line. A six foot high wood fence, landscaping, and buffering shall also be provided along the entire northern property line. The eastern side of the property may be enclosed with a chain link fence. This property line shall be landscaped, and buffered with "Red Tips" or comparable landscaping to ensure that the fence and this easterly property line is landscaped and buffered. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance with Condition 2 amended, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: 2 ~• Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney Ir m g W r?' 6~ r~, ~°~? C 3 f f ~i~ ph7r± F.; ry~~ ~ ~~ - \~ ~~ ~~ \ ~._\ \ I jt 1 ' .. ~< ,~ ~ et ^i ~ D/`e' ~-` D~v~~ ~ . ,- ~ JZ97 f7B 26 / / !7A 28.~ Ide '.. xme / / Ise 27.1 i 27. S7O; ' / /9d / 28. ' 5707 / 7 ~ 29 128. / ~ (~{ JT96 ./ ~,5~ /Y i 1 ~ / Z/ 2 J2 1~ Ce~~ l 1J0_ 30~~ / \\ J28~~ J~ J?9711. f / ~` ~ J?29! J799 10. 2 / \\ ~y~ ?Z93 . /~. ~ J72o .\~\ '. .~ ~~ 32.66?6 ~. ~ JT3B Z 667_7 \ \\. ~,~ 31.66TU ~~~ '~. ~ ~ ~ •~ ,~ `. . % '•. ~~ 4. \, \\ ~''~ 52ao \ ROANOIiE COUNTY flranch Management DEPARTMENT OF' Special Use Permit COMMUNITY' DEPELOP?yfENT 37.x8->-6 part of ~• ~u~" PETITIONER: BRANCH MANAGEMENT CORP. CASE NUMBER: 16-5/99 Planning Commission Hearing Date: May 4, 1999 Board of Supervisors Hearing Date: May 27, 1999 A. REQUEST Petition of Branch Management Corporation for a Special Use Permit on approximately 8.29 acres, to allow equipment sales and rentals. The property has an address of 5120 Peters Creek and is in the Hollins Magisterial District. B. CITIZEN COMMENTS Mr. Simpson of Simpson Tharp Funeral Home raised a concern about the type of fencing proposed by the applicant to surround the project. The proposal is fora 6 foot chain link fence with PVC slats. Mr. Simpson said that he would prefer something more aesthetically pleasing than the chain link fence. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked about surface treatment, maintenance and cleaning of equipment. Tom Branch responded as follows: The area for outside equipment storage will not be paved; very tightly packed gravel will be used. Mike Webb said a drainage ditch will convey the water from the site over to the stormwater management area which will prevent gravel from being washed into the creek. There will be a designed wash area with a holding tank for residue recovery. D. RECOMMENDED CONDITIONS 1) The site shall be developed in substantial conformity with the concept plan submitted. 2) There shall be a solid 6 foot fence with plantings and a buffer along the southern fence line, and a solid 6 foot fence along the northern fence line across the back of the property. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval carried with the following roll call vote: AYES: Robinson, Ross, Thomason, NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. of the petition with conditions. The motion Witt, Hooker G. ATTACHMENTS: _ Concept Plan Vicinity Map Staff Report /~ Other ,~ Terrance H~rtingtori, cretary Roanoke ounty PI Wing Commission R-4 STAR= REPORT PETITIONER: Branch Management Corp. PREPARED BY: David Tickner, AICP PARTS A. Executive Summary CASE NUMBER: 16-5/99 DATE: 04/29!99 The request is for a Special Use Permit on a parcel approximately 8.29 acres, with an address of 5120 Peters Creek Road, in order to conduct an equipment sales and rental business. The subject property is within the Hollins Magisterial District, and the Hollins Community Planning Area. It is currently zoned C-2 General Commercial and is designated as Transitional in the Community Plan. The adjacent land uses are a mix of commercial, residential and vacant land, and the Roanoke Regional Airport. This proposal is for the development of the northwest corner of the parcel, somewhere near 3.2 acres in area. There are no improvements on the property. Access for the proposed project is off Peters Creek Road. B. ®escription This is a request by Branch Management Corporation for a Special Use Permit on the rear portion of an 8.29 acre parcel of property located off Peters Creek Road, in the Hollins Magisterial District. The proposal is for an equipment sales and rental business on property zoned as C-2 General Commercial. The property is located close to Interstate 581. The applicant is proposing the development of the northwest corner of the property, with a main structure of approximately 9360 square feet, a fuel island, a covered cleaning facility, and a concrete dumpster pad, in addition to parking spaces. At this time, no architectural blueprints or plans have been submitted for the building. C, Applicable Regulations Equipment sales and rental are allowed in the C-2 General Commercial only by Special Use Permit according to Section 30-54-2 (B) of the Zoning Ordinance. The following requirements are applicable: A ten foot planting strip adjacent to any public street or right-of--way is required per Section 30- 85-14 of the Zoning Ordinance. Additionally, the storage and/or display of goods and materials in this planting strip shall not be allowed. Site Plan review and approval by County Staff, in accordance with Section 30-90 of the Zoning Ordinance, will be required. Off street parking, including handicapped spaces, will be in accordance with Section 30-91 of the Zoning Ordinance. Screening, landscaping, and buffer yards shall be in accordance with Section 30-92 of the Zoning Ordinance. Building codes may require structural construction to comply with ADA standards VDOT will require a commercial entrance permit. Signs will be placed in accordance with Section 30-93 of the Zoning Ordinance. ~-~ PART II A. Analysis ofi Existing Conditions Location The property is located in the Hollins Magisterial District along Peters Creek Road, approximately 50 feet from the intersection with Centurion Road, and approximately 1500 feet east of the beginning of the intersection with Peters Creek Road and Route 581. The project itself begins approximately 460 feet from Peters Creek Road. Lot The lot currently has no improvements, although it does appear that some minor land disturbing activity has occurred on the property. Access The developer proposes access to the property off Peters Creek Road, via a road that runs along a water and sewer easement. The road was designed a part of the original plan for development of a larger tract where it would become a shared access point for several lots to minimize the number of curb cuts on Peters Creek Road. Surroundina Neighborhood The surrounding environs consist of a mixture of commercial, residential, and airport uses, with a few vacant parcels in close proximity. To the immediate north of the property is a private road and a vacant parcel zoned R-1 Residential. There is a single family dwelling approximately 100-150 feet to the north of the property line. To the east of the project is a residence zoned R-2 Residential and a residence and field zoned C-2 General Commercial. To the south of the project is Simpson and Tharp Funeral Home and the Cycle Center. R-1 residential property owned by the Roanoke Regional Airport Commission is to the west of the project. With regards to the property in its entirety, the Century Estates (R-2 Residential) are also to the east, as well as a veterinary office, and Peters Creek Road is to the south. E. Analysis ofi Proposed Development Property Characteristics: The property is proposed for an equipment sales and rental business. It is zoned C-2 General Commercial and allows this use only by Special Use Permit. The applicant had previously submitted a site plan for approval to this department before being notified that he would need to obtain a Special Use Permit first. The applicant was unaware of the fact that he did not have zoning approval. Some of the information contained in this report was taken from the plans submitted. Site Layout/Architecture: The petitioner's proposal includes a 1 %2-story building approximately 9360 square feet in area. Additionally, a fuel island is shown right at the eastern property line. The parking area has 20 spaces, with one designated for handicapped parking. According to Schedule A in Minimum Parking Required (Section 30-91-9), indoor sales, display, or service areas are required to have 1 parking space per 500 square feet, and one additional space for every 200 square feet of outdoor sales, display or service area. It appears that the applicant may need to supply additional parking area. There is also a covered cleaning facility behind the main building. A dumpster and pad are proposed at the western property line. One of the site plan pages shows a fence with PVC slats around the entire project area The equipment storage area around the building is shown as being graveled. The zoning ~~ ordinance is unclear on surface requirements for outdoor storage areas. County engineering staff has commented that a grave! lot will have the potential to erode into the stream bed at the east of the property. Access/Traffic Generation: Access to the site from is from Peters Creek Road approximately 480 feet back to the site. The proposal will use a shared access point with the cycle center. Fire & Rescue: Emergency vehicle rescue time is estimated at four minutes or less. Fire and Rescue has commented that there should be a fire hydrant within 350 feet of the remote. area of the building; currently there is not. This requirement will be handled during the site plan review process. DrainagelFloodplain: As mentioned previously, concern has been expressed about the effect of the proposed graveled area on the adjacen# watercourse. A stormwater management basin for the parking lot is not indicated on the conceptual plan, but will be required prior to final approval of the site plan. Screening & Buffering: Section 30-85-14 requires that aten-foot wide planting strip be provided, with one large deciduous, one evergreen, or small deciduous tree planted for every 30 feet of street frontage. Section 30-92-4 requires a type D buffer to the west of the property. However, it was previously requested that this requirement be waived in exchange for an enhanced landscaping plan for the site. This was agreed upon by the Zoning Administrator, with authority from Section 30-92-5 of the Zoning ordinance. However, the property to the north was not a part of this agreement, and a type D buffer must be provided. The developer has the option of either providing: 1) A 6 foot screening, 25 foot buffer yard, and large and small evergreen tress; or 2) A 35 foot buffer yard, large and small evergreen trees, and one row of evergreen shrubs. Several adjacent properties are zoned R-2 Residential. The ordinance requires a type C buffer along those area property lines with the following options: 1) A 6 foot screening and 15 foot buffer yard; or 2) a 25 foot buffer yard and small evergreen trees and one row of evergreen shrubs. Water/Sewer: The lot is served by public water and sewer. C. Conformance with the Community Plan This property is designated as Transition in the 1998 Community Plan. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. This category encourages the orderly development of highway frontage parcels, however, intense retail and highway oriented commercial uses are discouraged. These areas are more suitable for office, institutional and small-scale, coordinated retail uses. Desirable land uses include planned office parks, small-scale planned and clustered retail uses, single- and multi-family residential, and parks. Some of the favorable land use determinants include a ~-~ location where limited commercial uses already exist, a location with existing commercial zoning, access to an arterial street, and a location served by urban services. The use applied for is weaker in providing a logical buffer strip between conflicting land use patterns (between the commercial and residential), although this could be mitigated with screening and buffers. D. Conformance with County Development Standard The proposed project would likely comply with al( applicable portions of the zoning ordinance. It is unclear at this point if parking in addition to those shown on the site plan would be required; however, it does seem likely. The applicant appears to have enough area to provide those extra spaces. Another critical issue will be whether or not the proposed graveled area will be paved, as the Engineering Department has expressed concern over runoff into the creek. Because of adjacent residential uses and the possibility of large equipment storage, the screening and buffer yard requirements are critical to the success of the project in minimizing its impact. Overall, the applicant has the ability to comply with all development standards once these issues are resolved. PART III Staff Conclusions According to the Community Plan, this area has been designated as Transition, which is best suited for office and institutional uses, small scale retail, and various residential. The adjacent properties consist of commercial uses, mixed residential, and vacant land. According to the Zoning Ordinance, equipment sales and rental is a use allowed by Special Use Permit in this, the C-2 General Commercial zoning district. The site has access off a commercial corridor and is in close proximity to an interstate highway. The staff believes that this is an appropriate use of this property. To help to insure compatibility with the surrounding area, and address drainage issues, the staff recommends that the Commission consider the following conditions: 1) An 8-foot screening shall be required along the North and Northeast property lines in order to minimize the visual impact to residential properties in close proximity. 2) The area used for outside equipment storage shall be surfaced with a material acceptable to the County's engineering staff to insure that runoff of matter from the storage area, such as gravel or soil, will not impede or degrade the existing storm water management facilities or watercourses COUNTY O~ RO~,NOKE DEPT. OP PLANNING AND ZONING 520! Bernard Dr. P.O. Box 29800 Roanoke, VA 24018 (5!~0` 772-2068 FAX r5~;.0 1 j j2-2.08 For start use onry ldate~rectived~ _..~ receiv~ p ,~ PCi'SZA date: ~ aoplicacion `ee: ~'a..~~~r_~t~ .=-., la rds issued:,,, 005 da ~, ~~r Case ^lumber: y~ r +~, - ~~ ~~~~ PrOpOSed Zoning: C-2 ~,=orStari Usa Oniy Proposed Land Use: Equipment Sales and Rental ~ use `vpe: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES yes NO IF N0, A VARI,^-,NCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES ~pc NO IF NG, A VARIANCE IS REQUIRED FIRST. if re~oni-ng request, are conditions being prorered with this request? YES NO ws v ors v fvs v Consultation 8 1/2" x 1 . " concept plan Application gee ~ Application '' p ~'~>.%: Proffers, rf applicaofe ,~ °<~ Metes and bounds descri Lion Justification `~~~ Water and sa~wer application I A.djoir~ing property owners l hereby certiry that l am either the owner or the property or the owner's agent or contract purchaser and am acting with the .knowledge an~onsent of the owner. ~, Owner's Signature: ;~.: ~~ ~~. . l ~. :f .~ .':~~. Is the application complete? Please check if enclosed. APPLICATION W1LL NOT BE A.CCcP i to ~1- Any r yr THESE ITEMS A.RE MISSING OR iNCGMPLETc. Ji1STIFICATION FOR SPECIAL USE PERMIT ~'~ COMM: 93.071 A Special [Js~ Permit granted fos Equipment Sales and Rental on the property would further the purposes of the Zoning Ordinancc Tate site provides convenient access and plnces rn~~~im11 riemands on public facilities inc]uding water, sewer, schools, libraries and parks. 1'he site is located in the rear portion of Paters Creek Commercial Center. pevelnpment of the site would continue growth of the Commercial arcs, The prop~~sed use of the property conforms to the general guidelines and policies of the Comprehensive Plan The proposed use is similar to t6c adjacent Cycle and Recreational Vehicle I~~tcine« Access to the site is by way of a major thoroughfare. The proposed use will hface minimal demands on County facilities. The site is designated in the Comprehensive Plan as a core area for commercial development and as an economic opportunity area. The prc~pnsed use of the property will have minimal effects on the property, the adjoining propcrtic~ and the Surrounding area. The site is bounded by airport clear zone property to the wesr. by a C'Ycie and Recreational Vehicle Business to the south, by property zoned C- 2 to the cast and property zoned residential to the north. The proposed use will place minima! demands on water dt sewer systems, roads and fire and rescue f'acilities' The proposed use will place no demands on schools or parks while providin±; services to the construction industry. \~+\ +\ ~, \~ ~~ `~ \~ \~ ~ ~V ~ J e ~+ \ R 2 .~ ~\, ~_ c 2~` + v v ~~~ \ \ ~~~ \ ~ ~u ' \ ~ ~ + \\ \+ \ i ~`~1 \ 1 1'~"~' S/ w, ,pJ(... ~a~~~ ~'~~ 4~ 7 / ~. ~~~ \ \ w N ,648,490 ~ / ~ ~\ ~ e~ ~" \ \ ~ y' ~ \ ~ \` - / 3197 \. 77\ r:ti. \' ~ \ ~~- 77.1 26 / / \` ~~. JJOQ ~ 27.1 O~~Y ~ / 196 72`7. \ SJ~: \ 7- ~ 79A 28. JJOZ y / ~ / j zo 28. J79~ i°~ pi \ saes % ~S~ /t \ ~ 29. o1tiY 5 ~ ~ zl ~ ~~ 1='~ G-', `~ ~ Saoz i 52aa ; ' , -` s2s 1 I . ' ~ ~ \ a / / ~',.\ - 5291 \ 5289 ~ / /. " / ~\ / ~ 2 n ~~~~ 10. t9 ~ ~~, ~\ 5193 ~ / / 8878 ~~ •~ l ~ 3 ~. ~" 32. ss2s ~. .~ SzJe tom`' ` ' // ~ 3 ~ ~.,~ 8. ~ ~ 4. 57LL" \\ `\ , ~ ~~ 1 5750 I SI,Z 1 ~ ! ! A 7C 6.2 /i i ( ~ f ~ 6.1 5780 \~- '\ ~ . ,,\ ~ \ •'~ \\ C` /' ~~ i / /~ \\ \ \~ ,,.' \\ `- ~ ~/. ROANOKE COUNTY Branch Management DEPART.~1'ENT 0~' Special Use Permit COMMUNITY DEtiL`LOPMENT ~ 3 ~, pg_ 1 _6 part of R-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THURSDAY, MAY 27, 1999 ORDINANCE GRANTING A SPECIAL USE PERMIT TO BRANCH MANAGEMENT CORPORATION TO ALLOW EQUIPMENT SALES AND RENTALS TO BE LOCATED AT 5120 PETERS CREEK ROAD (PART OF TAX MAP NO. 37.08-1-6), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Branch Management Corporation has filed a petition to allow equipment sales and rentals to be located at 5120 Peters Creek Road (Part of Tax Map No. 37.08-1-6) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 4, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on Apri127, 1999; the second reading and public hearing on this matter was held on May 27, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the Board finds that the granting of a special use permit to Branch Management Corporation to allow equipment sales and rentals to be located at 5120 Peters Creek Road (Part of Tax Map No. 37.08-1-6) in the Hollins Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The site shall be developed in substantial conformity with the concept plan submitted. (2) There shall be a solid 6-foot fence with plantings and a buffer along the southern fence line, and a solid 6-foot fence along the northern fence line across the back of the property. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\BRANCH. SUP o ' a~ ~` ~.T f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THURSDAY, MAY 27, 1999 ORDINANCE 052799-12 TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $11,817.56_by Ordinance 062398-14 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides thatthe maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading on this ordinance was held on May 11, 1999; the second reading and public hearing was held on May 27, 1999. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 3.0% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 1 ,~ of the 1950 Code of Virginia, as amended. The new annual salaries shall be $12,172.09 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 1999. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~• Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance Joe Sgroi, Director, Human Resources 2 ACTION N0. ~] ITEM NO. ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 1999 AGENDA ITEM: ORDINANCE TO INCREASE THE SALARIES OF THE MF~~ERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In June of 1998, the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter require that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5~) percent inflation factor. SUMMARY OF INFORMATION: The first reading of this proposed ordinance was held on May 11, 1999; the second reading and public hearing is scheduled for May 27, 1999. The current salary for Board members is $11,817.56. There is an additional annual compensation for the Chairman of the Board at $1,800 and for the Vice-Chairman at $1,200. This ordinance increases salaries by 3.0%. FISCAL IMPACTS: A 3.0°s increase would cost $1,772.65 ($354.53 each). The new salary for each Board member would be $12,172.09. U:\WPDOCS\AGENDA\GENERAL\SALARIES.ORD ~-'1 ectfully submitted, ~vv~, Paul M. Mahoney County Attorney Approved Denied Received Referred to Motion by No Yes Abs Harrison _ Johnson _ McNamara _ _ Minnix _ Nickens U:\WPDOCS\AGENDA\GENERAL\SALARIES.ORD -r1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THURSDAY, MAY 27, 1999 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $11,817.56 by Ordinance 062398-14 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (50) percent; and WHEREAS, the first reading on this ordinance was held on May 11, 1999; the second reading and public hearing was held on May 27, 1999. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 3.0% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 U:\WPDOCS\AGENDA\GENERAL\SALARIES.ORD ~.- Code of Virginia, as amended. The new annual salaries shall be $12,172.09 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice- chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 1999. U:\WPDOCS\AGENDA\GENERAL\SALARIES.ORD i 0~ POAN ,~~` ~3 ~ T ~,, a AGENDA ITEM NO. rs a APPEARANCE REQUEST PUBLIC HEARING ORDINANCE '~ CITIZEN COMMENTS SUBJECT: _ C~,~~~j~~ M10~~ ~~~i I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DELINES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. . ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall frle with the Clerk written authorization from the Group allowing the individual to represent them PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~~~' ~~~ ADDRESS: ~~ ~ ~~n,1~y ~ ~~ ~ ~ l~3 PHONE: ~~~ ~ ~1U~ O~ ROAN ~~` o Z v a ress APPEARANCE PUBLIC HEARING ORDINANCE SUBJECT:.. `~YGt' (, ~, ~~ AGENDA ITEM NO. REC~lUEST CITIZEN COMMENTS I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so #hat I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE NY NA/NE AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW: • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ADDRE PHONE: i ~ ROANp,~~ G ti `: 2 ~_ ~ 2 a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 May 27, 1999 Ms. Thelma Ihrig P. O. Box 20906 Roanoke, VA 24018 Dear Ms. Ihrig: (540) 772-2005 The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your service on the League of Older American - Advisory Council. Allow me to personally thank you for the time you served on this Council. Citizens responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Roanoke County is fortunate indeed to have benefited from your unselfish contribution to our community. As a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sincerely Bob L. ,Chairman Roano County Board of Supervisors bah Enclosure cc: Executive Director, League of Older Americans Intemet E-Mail ehodge@www.co.roanoke. Va.us C~aix~tg of ~ v~x~o ~e ® Recycled Paper BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT Internet E-Mail tws @www. co. roan oke. va. us ~fi ~~ a zz, ~~t, '-~-~ :~ '~`d` Q z W~ Q 0 V F~• O z N V 0 V W h W V W 0 OC W W OWC a O LL. U z 0 U ~~ F~ 05 ~~ W ' ~~ W~ ~~ ~~ zw 5A Wo ~w O a O~ O~ ~'± r N f 0 O h .S~ 0 ~ ROANp,~.~ ti ,, . 9 z c~ 1 38 P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Intemet E-Mail: mallenQwww.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us May 28, 1999 Mr. Wayne Strickland Executive Director Fifth Planning District Commission P. O. Box 2569 Roanoke, VA 24018 Dear Mr. Strickland: This is to advise that at their meeting on Thursday, May 27, 1999, the Board of Supervisors voted unanimously to re-appoint Joseph McNamara and Fenton F. "Spike" Harrison, Jr., as members of the Roanoke Valley Metropolitan Planning Organization. These appointments are for three year terms which will begin July 1, 1999, and expire on June 30, 2002. If you need further information, please do not hesitate to contact me. Sincerely, `n2_~..~- -~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh cc: The Honorable Joseph McNamara The Honorable Fenton F. "Spike" Harrison, Jr. ® Recycled Paper ~ ROANp,Y~ L ,~: ~ 2 a~ rasa COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 C~~~xxY# .~~ ~~x~~~..~ P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 May 28, 1999 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. `SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Mr. Jack Trent, Superintendent Roanoke Juvenile Detention Commission 498 Coyner Springs Road Roanoke, VA 24012 Dear Mr. Trent: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Thursday, May 27, 1999. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, ~aG- Bob L. Johnson, Chairman Roanoke County Board of Supervisors Internet E-Mail ehodgeQWWW.co.roanoke.va.us ®Recycled Paper bosmet E-Mail @www.co. roanoke.va.us Roanoke Times Classified 00/00/00 1R540.9A1.3415 G~ May 13, 1999 C3:20 PM pi/i The Roanoke Times ACt~: 7722003000N Name: COUNTY OF ROANOKE Ph: 5407722003 CIaSS Rate: Disp Rate: LEGAL NCTICE RGANOICE COUNTY BOARD P. O. 29800 Credit Status: OF SUPERYIBQR9 RESOLUrIOn 461199.9.8 MARY H. ALLEN, CLERK T CHAHOItiO THE GATE Of THE REGULAR MEETIN4 OF THE ROANOKE VA 24018 Reply Request eCIARD OF SLIPE RVtSOR5 37 ~ ~' 20, 799 To MAY Paytype BL Rate LE Legals Rep: 35 WHEREAS, tho Cammia~ion °n Local Gnvarnmont hors aohad• ulad a mooting for May 96, Source PH Class 10 Legals ^ TFN 1409, forthaprooarkatlanand publb hearir~ of the Gain Sharinr A>:Yeement betaeen Starts/18/99 Days 1 Rate Iss 1 Stop 5118109 RaanoaeCountyardthaTawn of ~nlon; old WHEFEAB, h Is ne:e9sarythat ~ QO WOrdS....... 285 Price 130.67 one or more members of the Boom or 3Up~V190~ be avau• 0.00 Lines........ 73 Dl9COlJnt 0.00 aDf: as teatrrybefore the Ca m- mt3ahn °n lGGal t3°wmmoM o oo Depth. 73.0o Commis 0.00 rggardir~g thin prapoaod Gain sfnringAgrmmont;and . Columns...... 1 Net 130.67 WHEREAS, alltgir moatingon April ~, 1999, tha Board 0.00 Graphic..... 0 St Tax 0.00 agreed to ~hen~~e the xcond meet. ~ in May fnm May 26 to ~.~~ St Words. 0 Fed Tax 0.00 Mar 27 in order hr aooommo• date the ~neduled r1lRllnj Free Day 0 ^ Boxed Ad Total 130.67 before the Gommlsslon on wM~ ~ S m ~ a ; o Copy Line LEGAL NOTICE ROAN Payment 0.00 E A p rsu n t 3ectbn ~ ~. ~~`s~p r era R~e Sort String App Cr. A00 a or ra °f Organiaiion and Pncoduro, ~~~ 0 00 On Hold . oharly~ tthe time end place ar a ragVlarrteekir~;:aidrp°lution Product Code Tear Sheets to be published Oros in the nawspaper. ^ Ad Killed PO # H6W, THE REBORE, BE IT Supe N~rs of ~arol~ eao nr Comments Reason for Discount i ou ty, YlrAlnla, asfolbw3: 1. That tna logular rtnaNngfcl ttn Board of Suparrtaoro ba, alrtl rnroey es, enanglaa tram May ~5, 1GG6 b May 37, iFCO, wRh rho aftorronn ooo- aion begSnning at 9:46 p. m. and the Clenlr6'xssgn beg n- ningat 7:40 p, m.; acrd Editions 3. That tho resolution shall be DC, pUGI~3hetlL?nCe In the ROah010e Times oursuarrl to 6ecti°n 1.103 of the RuLSOT Crgantra• tbn antl Procedure aooptetl by tha Boad of Suparrisaon. Cln m°tlon °t Bupsarvls°r 1°nncrn to ampt tho naWU• tion, and oarrad by unanimous repo riled wte. Mary H. Allen, CMCJAAE Clerk to the Board of S uperrooo (114419 51 Adid: 114813E PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on May 27, 1999, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the evening session beginning at 7:00 p.m. will hold a public hearing on the following: ORDINANCE TO INCREASE THE SALARIES OF THE MF~~ERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of this ordinance is on file in the office of the Clerk to the Board of Supervisors whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Paul M. Mahoney County Attorney Roanoke County, Virginia Publish on the following dates: May 11, 1999 May 18, 1999 Send invoice to: Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 ATTENTION: MS. MARY ALLEN l.~ a'~ ~ ~ ~-J 1 ,: ~Pm Roanoke Times Classified oorooJ , ACCt: Ph: F S "" _ v1ay7, 1999 01'45 PM ~°1J1 Times LEGAL N071CE )ANOKE COUNTY ID OF 9UPERV190R3 rooks (burly Board of w~ will hold a pu6lio / at ? am. on Thund ~, f/ LQ9, In the DoarG ROOM Of the (~anOke 40 m1n~t 2tbn Ce mer, ~rnaltl Crn,e, Fbanokz, lho pot rton o1 Krbpy lbua nut Ccrpor~UOn ~ ~ $pcc OI Ltd W rm It uo! a 1»F food rhtau• d th I kd ! 0 0o Columns...... Graphic..... 0.00 St Words. INe• IV, Ooa a IOOtr10 Road, Ca vo ~g~nal Dic1rict of this applioalion is for inape coon in Mc ant of Pb nnl~ and i:04 8ernmd Dime, YA. Iv ~ ~Ea - vvr r rr t n~ U.UU Mlary M. Alpo Cork 1 Net 86.99 tii4s~1 0 St Tax 0.00 0 Fed Tax 0.00 Free Day 0 ^ Boxed Ad Total 86.99 Copy Line LEGAL NOTICE ROAN Payment 0.00 Sort String App Cr. 0.00 Balance 0.00 On Hold Product Code Tear Sheets ^ Ad Killed PO # Comments Reason for Discount E-mail discount, Adid: 1143?9~ Editions DC. Roanoke Times Classified oo~oo/oo . ~P540-981-3415 C$1 May 7, 1999 The Roanoke Times CP1'S2 PM X1/1 Acot: 5409837662 Name: JAMES DOUTHAT Adid LEGAL N0T1CE Ph: 5409837662 Class Rate: Disp Rate: Ro~NOkE ceuNn~ C/O WOODS, ROGERS & ThB~~ ~~ ~~^`~~~~ °' Credit Status: OK s~p~rv;x„ ~;,, hold , p~biio P O. BOX 14125 nearby at ? am on Thunder. ROANOKE VA 2403&4125 Meet ne'r~Le~or~ine ~aeinoke Reply Request p~~~, aGm~ntrt2tbn ~~,, Paytype BL Rate LE Legals Rep: 35 x04 Bernard Dave, tybanoke, VA, on tro patAon or Tn° acnn.romom Connr Four[O• Source PH Class 10 als Le TFN =lon °° °°C~n ' S`°`°~ ""° g ^ P°rmil t° Gerolrucf ~n uduo°. tcrci t,cility~, loc,ted at ?&40 Start 5/11/99 Days 2 Rate Iss 2 Stop 5/18/99 M~lpte roeDid riot~J ~' "Ol~ino A oo py of thin applioalion ie a.o I bl br 'n- ct~on in the On Hold Product Code Tear Sheets ^ Ad Killed PO # Comments Reason for Discount E-mail discount, 0.00 Words....... 103 Price 96.66 Deportment ot" Pbr;nw and 0.00 Lines........ 27 Discount 9.67 2on~ne, 5:04 Bernard Drite, Rcaro~, vA. 0 00 Depth....... 27.00 Commis 0.00 Da2e~ n~av;, ~e n~arlrh ar~en C~rN . Columns...... 1 Net 86 99 czi4sa~o, 0.00 Graphic..... 0 St Tax 0.00 0.00 St words. 0 Fed Tax 0.00 Free Day 0 ^ Boxed Ad Total 86.99 Payment 0.00 Copy Line LEGAL NOTI CE ROAN App Cr. 0.00 Sort String Balance 0.00 114381( Editions DC. Roanoke Times Classified oo/oo/oo 4P540-981-3415 C$ Mey7, 1999 41'S7PM X1/1 The Roanoke Times Adid: 114382E Acct: 9858963PREC Name: PREC ISION STEEL MANUFACT LEGAL NOnCE Ph: 5409858963 Class Rate: Disp Rate: aoArvo~E cDUNTv BQARDOF9UPERYI90R9 ATTN.. MIKE AMOS Credlt Status. The Pcano~e Caunty Board of Suprnixn ..ill hold a publio 1723 SEIBEL DRIVE ht-arin~at Zam onThurad~, ROANOKE VA 24012 Re Iv Renuest P n~3t, ~;, Lo0.9, In the eoartl Meetlrt,Rem~ttnePaznoke 1 ~i (busty AGmin6tratrn LLmer, Paytype BL Rate LE Legals Rep: 35 7^i04 Bernzrtl Drn~e, PDanok e, VA, on tho potRionol AED Ino to c0[ain ~ Spoc of Lt~o Dv rmn Source PH Class 10 Legals ^ TFN to eponto ' "n" ~'~~' loo:tad ~< 7aoo vaarairoon Road, No llinp F,1a Siete sal Start 5111199 Days 2 Rate Iss 2 Stop 5118199 D of riot. A oopr of thin opplioalion io a~eilable br inapeotion in the 0.0o Words....... 99 Price 93.08 Deoartntent Of PEnnIrL° antl zcninei 5204 Bernard Drive, 0.00 Lines........ 26 Discount 9,31 Rwnoke, VA. Date, nrBy6 >~o p pp Depth....... Z6.QQ Commis 0.00 nnxy H.Amn, Cur4 I1143S:G Columns...... 1 Net 83.77 0 0o Graphic..... 0 St Tax 0.00 0 0o St Words. 0 Fed Tax 0.00 Free Day 0 ^ Boxed Ad Total 83.77 Payment 0.00 Copy Line LEGAL NOTICE ROAN App Cr. 0.00 Sort String Balance 0.00 On Hold Product Code Tear Sheets ^ Ad Killed PO # Comments Reason for Discount E-mail discount, Editions DC. Roanoke Times Classified oo/oaoo 9540-981-3415 ~ May7, 1999 X2'11 PM '~1/1 The Roanoke Times Adid: 11438E Acct: 5407741208BRAN Name: BRANC H MANAGEMENT LEGAL NOTICE Ph: 5407741208 Class Rate: Disp Rate: ao~NOhE courm BOARD OF 9UPERV190R9 ATTN. TOM BRANCH Credit Status: OK The ~'"°~ co°"``" apa~d °' i l li 4552 FRANKLIN RD o Supervixn w ll ho d a pub he,riryat?Pm onThvod=y. ROANOKE VA 24014 Reply Request ~iee~?L ~~mline R~z~noke ~~,~ A[imin~,2tbn ~~f, Paytype BL Rate LE Legals Rep: 35 ~~~ ee~al~tob~'o+~e ~ ~~ Mnrogamon[ [oo°[nrn a spa• Source PH Class 10 Legals ^ TFN °°' ~'° pCrmR ror nn equip. mo nt oolo~ °nd wntal bum. nea° boated d~ the rear of Noi. 6126 po 6ar~ Crm4 f~oad Starts/11/99 Days 2 Rate Iss 2 Stop 5h 8199 , lino FAa~bto ri°l Di~tiiet. A ooi')' of this applioalion i~ O oQ Words....... 106 Price 96.66 a~ilable 1vr inspection in the Department of Pann~rL~ and 0 0o ••••••• Lines. 27 Discount 9.67 2on~nei 5204 Bernard Drive, R~n~~,vA. 0 0o 27 Q0 Depth....... Commis 0.00 M3~li~pn c Columns...... 1 Net 8699 (11458f35I 0 0o Graphic..... 0 St Tax 0.00 0 0o St Words. 0 Fed Tax 0.00 Free Day 0 ^ Boxed Ad Total 86.99 Copy Line LEGAL NOTICE ROAN PaymerYt 0.00 App Cr. 0.00 Sort String Balance 0.00 On Hold Product Code Tear Sheets ^ Ad Killed PO # Comments Reason for Discount E-mail discount, Editions DC. RoanokeTimeeClaseified 'P~540-981-3415 ~ May10, 1999 ~11~27AM ~1/i oo/oo/oo The Roanoke Times Acct: 4731253ENG1 Name: US CELLULAR Ph: 5404731253 Class Rate: Disp Rate: LEGAL NO~iOE RDAHOriE courm CIO ENGINEERING CONC Credit Status: BOARD OP SUPEi,vISORS ThePcanoheQuniyEbardol P O BOX 619 s~,~N;a~~a ~;,, hob , OubliG nearln.ztiom onrnur~ay, FI NCASTLE VA 24090 Reply Request Weer n R~aof~2ne IU O ke C t ac tt ntbn Co nor f oun y m , n r PaytypeBL Rate LE Legals Rep: 35 p2D4 Enrnmd Driro, Roanoko, ~-A,onthepet&;ene+usc~ll~• larl~ ob/aina Spm~al lbo Por. Source PH Class 10 Legals ^ TFN m;t to replace ,n eK~tins ao ,o~ ccle „its an eo ,mot moneoole zna reelzce zn ex~t• Start 5111199 Days 2 Rate Is s 2 Stop 5/18199 'n= buildin: located 4 mile nOttn of Interectlon o1 BeM hAOUntln RL7 ~c ~nC NrpolM 0.00 Words....... 121 Price 107.40 o~r~~;na>or Hillo Mrgptoral 0.00 Lines........ 30 Discount 74 10 A ca py o+ thin application is a~eleble Tur in~peetiOn in the 0 00 Depth....... 30.00 Commis . 0.00 De{artment of Pbnmrt~' and Zonina,o~o, Elernard Drive, . Columns...... 1 Net 96.66 Roa ro ke, YA. DatgO Nqy~ i~o 0 0o Graphic..... 0 St Tax 0.00 t114S;321on Cork 0 0o St words. 0 Fed Tax 0.00 Free Day 0 ^ Boxed Ad Total 96.66 Payment 0.00 Copy Line LEGAL NOTICE ROAN App Cr. 0.00 Sort String Balance 0.00 On Hold Product Code Tear Sheets ^ Ad Killed PO # Comments Reason for Discount E-mail discount, Editions DC. Adid: 1143781 oano a Imes seal ie *540-9A1.3415 ~ May7, 1999 C91'17 PM pill oorooooo The Roanoke Times Adid: 114367r Aoc~: 7722003COUN Name: GOUNTY OF ROANOKE PUBLIC NOTICE Ph: 540772003 Class Rate: Disp Rate: Pkax be adrixd that the P. 0.29800 Credit Status: Board of .QiUpa'YISOr3 of Roanoke courAy vir~nie, at Ike MARY H. ALLEN, CLERK T tr~et~~~ ~ n+~~^s~ ROANOKE VA 24018 Reply Request p ~nR ~~ ~goha~ marrytlE sbn be lnnlr at l ~ r~ eren nP ses Paytype BL Rate LE Legals Rep: ~ 7:40 p.m. wrE nob a puErr haarir~onthofolbwing. O R DI NAN C E TO I fi CREASE THE SOUroe PH Class 10 Legals ^ TFN OF THE BOARDHOFMfiUPERVs SORE OF ROANOHE COUNTY start 5x11!99 Days 2 Rate Iss 2 Stop 5/18/99 OFRT EN RoANOKEIC DUNTY CHARTER ANO SECTpN 14,1- 0.00 Words....... 148 Pf1Ce 136.04 YIROInIA OF THE CODE OF All member3 of the public Q.00 Lines........ 38 Discount 0.00 Imerestea In the matter set p pQ Depth. 38.00 Commis 0.00 fortnaeavo moyappaarantl0o Haab at trta nme and place . Columns...... 1 Net 136.04 atoresald. A copy or tna Curl text of rota 0 oQ Graphic..... 0 St Tax 000 ordinance icon file In tho offioa at the Clork to tho Boord d O.QQ St Words. 0 Fed Tax 0.00 Suparviacra whose office is loomed et 6204 Bernard Drive, Free Day 0 ^ Boxed Ad Total 1 4 Roanole ~r~inia. ~~I NLAI~Ie rcner Copy Line PUBL IC NOTICE Plea Payment 0.00 Rya ~71wnh~,Y'rYlnie App Cr. 0.00 Sort String ~~~ 0 ~ On Hold Product Code Tear Sheets ^ Ad Killed PO # Comments Reason for Discount Editions Dc, J LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Thursday, May 27, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of US Cellular to obtain a Special Use Permit to replace an existing 30 foot pole with an 80 foot monopole and replace an existing building, located .4 mile north of intersection of Bent Mountain Road and Airpoint Drive, Windsor Hills Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: May 5, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, May 11, 1999 Tuesday, May 18, 1999 Direct the bill for publication to: US Cellular c/o Engineering Concepts Inc. PO Box 619 Fincastle, VA 24090 (540) 473-1253 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 J LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Thursday, May 27, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Krispy Kreme Doughnut Corporation to obtain a Special Use Permit to construct a fast food restaurant and drive-thru, located at 4065 Electric Road, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: May 5, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, May 11, 1999 Tuesday, May 18, 1999 Direct the bill for publication to: Krispy Kreme Doughnut c/o Jon Kuczynski, ASDA John McAdams Co. PO Box 14005 Research Triangle Park, NC 27709 (919) 361-5000 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Thursday, May 27, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of The Achievement Center Foundation to obtain a Special Use Permit to construct an educational facility, located at 7800 block of Olsen Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: May 5, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, May 11, 1999 Tuesday, May 18, 1999 Direct the bill for publication to: James Douthat c/o Woods, Rogers & Hazlegrove PO Box 14125 Roanoke, VA 24038-4125 (540) 983-7662 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Thursday, May 27, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of ABD Inc. to obtain a Special Use Permit to operate a dance hall, located at 7300 Williamson Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: May 5, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, May 11, 1999 Tuesday, May 18, 1999 Direct the bill for publication to: ABD Inc. 1723 Seibel Dr Roanoke, VA 24012 (540) 985-8963 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Thursday, May 27, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Branch Management to obtain a Special Use Permit for an equipment sales and rental business, located to the rear of 5120 Peters Creek Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: May 5, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, May 11, 1999 Tuesday, May 18, 1999 Direct the bill for publication to: Branch Management Attn: Tom Branch 4552 Franklin Rd Roanoke, VA 24014 (540) 774-1208 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 i ~ ,. r p ~o~lvox~ couNrY ~~t~ro~v~Y~s oc~ Roanoke County Administration Center 5204 Bernard Drive, S. W. -Room 431 Roanoke, VA 24018-0798 772-2007 772-2089 fax MEMORANDUM TO: Board of Superviso mn FROM: Paul M. Mahoney ,Ir 1 DATE: 21 Apri11999 SUBJECT: Salary Increases -Board of Supervisors ~ ..~ l'=.__.~~.. . ~ ~ ~ ~ ~ . ; ~,..w For your information, attached you will find a copy of a legal notice, board report, and ordinance increasing the salaries of the members of the Board of Supervisors. The first reading and public hearing is scheduled for May 27 and the second reading is scheduled for June 8. /spb i d D ~ LL,c~~ ~-~ , PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on May 27, 1999, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the evening session beginning at 7:00 p.m. will hold a public hearing on the following: ORDINANCE TO INCREASE THE SALARIES OF THE MEt~IDERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of this ordinance is on file in the office of the Clerk to the Board of Supervisors whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Paul M. Mahoney County Attorney Roanoke County, Virginia Publish on the following dates: May 11, 1999 May 18, 1999 Send invoice to: Board of Supervisors P. 0. Box 29800 Roanoke, VA 24018-0798 ATTENTION: MS. MARY ALLEN ~_.. , O p ~ r E ING OF THE BOARD OF SUPERVISO R 0 C~NTY AT A REGULAR ME T VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 1999 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $11,817.56 by Ordinance 062398-14 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading and public hearing on this ordinance was held on May 27, 1999; the second reading was held on June 8, 1999. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of % pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia; as amended. The new annual salaries shall be $ for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 1999. From: To: Date sent: Subject: Copies to: "Elmer Hodge" < ADMO1/ECH > adm01/mha Fri, 14 May 1999 11:28:46 + 0000 (Fwd) RVRA adm01/mec Please put this on the agenda. Elaine should replace Bill. ------- Forwarded Message Follows ------- From: "Paul Mahoney" < ADMO 1 /PMM > To: adm01/ech Date: Fri, 14 May 1999 10:48:48 +0000 Subject: RVRA Cc: adm01 /mha ECH: I spoke this morning with John Hubbard. He advised me that Bill Rand submitted his resignation from RVRA. RVRA's next meeting is 5/26. The BOS next meeting is 5/27. The BOS will have to appoint a new representative to the RVRA. John advised me that there are no critical votes or issues facing RVRA scheduled for 5/26. Paul M. Mahoney County Attorney Elmer Hodge 772-2004 Mary Allen -- 1 -- Mon, 17 May 1999 07:59:41 C 0 V E R FAX S H E E T Clerk to the Board To: Roanoke Times Legal Advertising Fax #: Subj: Legal Notices Date: May 13, 1999 Pages: 4, including this cover sheet. COMMENTS: Please advertise the attached legal notice in the Roanoke Times on the following date: Tuesday, May 18, 1999 If you have any questions, please contact me at 772-2003. From the desk of... Mary H. Allen Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke„ VA 24018 Phone: 540-772-2003 Fax:540-772-2193 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS RESOLUTION 051199-9.b CHANGING THE DATE OF THE REGULAR MEETING OF THE BOARD OF SUPERVISORS FROM MAY 25, 1999 TO MAY 27, 1999 WHEREAS, the Commission on Local Government has scheduled a meeting for May 25, 1999, for the presentation and public hearing of the Gain Sharing Agreement between Roanoke County and the Town of Vinton; and WHEREAS, it is necessary that one or more members of the Board of Supervisors be available to testify before the Commission on Local Government regarding this proposed Gain Sharing Agreement; and WHEREAS, at their meeting on April 13, 1999, the Board agreed to change the second meeting in May from May 25 to May 27 in order to accommodate the scheduled meeting before the Commission on Local Government; and WHEREAS, pursuant to Section 2-102. Regular Meetings, of the Board of Supervisors' Rules of Organization and Procedure, the Board may, by resolution, change the time and place of a regular meeting; said resolution to be published once in the newspaper. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the regular meeting for the Board of Supervisors be, and hereby is, changed from May 25, 1999 to May 27, 1999, with the afternoon session beginning at 3:00 p.m. and the evening session beginning at 7:00 p.m.; and 2. That this resolution shall be published once in the Roanoke Times pursuant to Section 2-102 of the Rules of Organization and Procedure adopted by the Board of 1 Supervisors. On motion of Supervisor Johnson to adopt the resolution, and carried by a unanimous recorded vote. Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON: Tuesday, May 18, 1999 Send Affidavit and bill to: Mary H. Allen, Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 2 RKE BORRU SUPERVISORS TEL:540-772-2193 May 13'99 13:28 No . Receiver Transmitter Date Time 1~iode Pages Result Transmit Confirmation Report 008 RT-LEGAL RKE BOARD SUPERVISORS May 13'99 13:28 01'17 Norm OK DRAFT - 5/17/99 - 3:00 P.M. ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MAY 27, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. BRIEFINGS i E. NEW BUSINESS 1. Resolution initiating a rezoning of a 37.65 acre parcel of land ~vn s-c_,,-t- identified as tax map number 63.04-1-08 located in the western _ portion of Roanoke County on Hardwick Drive for industrial use ^" to encourage economic developme~. JTerry Harrington, County Planner) 1 S~ 2. Request for addition p rsonnel and equipment to operate the ' Read Mountain Water tem. (Gary Robertson, Utility Director) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of ordinance to obtain a Special Use Pe i to construct a life care facility, located at 7603 Marso ~p d, Hollins Magisterial District, upon the petition of HCMF/American Healthcare. 2. First reading of ordinance to obtain a Special Use Permit for an accessory apartment, located at 4927 Huntridge Road, Hollins Magisterial District, upon the petition of Elizabeth Lawson. 3. First reading of ordinance to rezone 10.61 acres from R-1 to AR to construct greenhouses, located on West River Road (tax map #64.03-1-34), Catawba Magisterial District, upon the petition of Roger Rardin-The Tyler Rose, Inc. G. FIRST READING OF ORDINANCES ~/ ~~- 1. First reading of an ordinance to acquire the Read Mountain water System. (Gary Robertson, Utility Director) H. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the acquisition of property on Glenmary Drive from Martin G. Gallimore and Gary W. Gallimore for an access road into the Roanoke County Center for Research & Technology. (Tim Gubala, Economic Development Director) 2. Second reading of ordinance authorizing the execution of an agreement with Home Depot USA, Inc. to reimburse the County for certain expenditures, and to address the sale of certain real estate (0.251 acre identified as Tax Map No. 77.13-5-30 and 0.254 acre Tax Map No. 77.13-5-31). (Paul Mahoney, County Attorney) 3. at3t.~oe.y~r ~ I. APPOINTMENTS 1. Blue Ridge Community Services Board of Directors 2. Board of Zoning Appeals 3. Clean Valley Council 4. Community Policy and Management Team 5. Fifth Planning District Commission 6. Fifth Planning District Commission Metropolitan Planning Organization 7. Highway and Transportation Safety Commission 8. League of Older Americans -Advisory Council 3 9. Parks and Recreation Advisory Commission J. K. L. M. 10 Roanoke Valley Resource Authority 11. Virginia Western Community College Board CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of committee appointments to the Fifth Planning District Commission Metropolitan Planning Organization. 2. Appropriation of funds for Community Services and Independent Living Conferences for the Department of Social Services. 3. Acceptance of grants from the Virginia Foundation for the Humanities and appropriation of funds to the Library. REQUESTS FOR WORK SESSIONS REQUESTS FOR PUBLIC HEARINGS 1. Request for public hearing on June 22, 1999 to consider petition for a boundary line adjustment with Montgomery County. (Paul Mahoney, County Attorney) CITIZENS' COMMENTS AND COMMUNICATIONS 4 N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Report of approved changes to the Secondary System of State Highways as of April 1999 6. Report of expenditures and commitments for public private partnerships from the Economic Development Capital Fund. O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) P EXECUTIVE SESSION pursuant to Code of Virginia Section 2.1-344 A ~.l~lo o-~t~c-L-~ EVENING SESSION X7:00 P.M.1 Q. CERTIFICATION RESOLUTION R. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Second reading of an ordinance to obtain a Special Use Permit to replace an existing 30 foot pole with an 80 foot monopole and replace an existing building, located .4 mile north of intersection of Bent Mountain Road and Airpoint Drive, Windsor Hills Magisterial District upon the petition of US Cellular. (Terry Harrington, County Planner) (CONTINUED FROM APRIL 27, 1999 AT REQUEST OF PETITIONER) 2. Second reading of an ordinance to obtain a Special Use Permit to construct a fast food restaurant and drive-thru, located at 4065 Electric Road, Cave Spring Magisterial District, upon the s petition of Krispy Kreme Doughnut Corporation. (Terry Harrington, County Planner) 3. Second reading of an ordinance to obtain a Special Use Permit to construct an educational facility, located in the 7800 block of Olsen Road, Hollins Magisterial District, upon the petition of The Achievement Center Foundation. (Terry Harrington, County Planner) 4. Second reading of an ordinance to obtain a Special Use Permit to operate a dance hall, located at 7300 Williamson Road, Hollins Magisterial District, upon the petition of ABD Inc. (Terry Harrington, County Planner) 5. Second reading of an ordinance to obtain a Special Use Permit for an equipment and rental business, located to the rear of 5120 Peters Creek Road, Hollins Magisterial District, upon the petition of Branch Management. (Terry Harrington, County Planner) 6. Second reading of an ordinance appropriating the funds for the fiscal year 1999/2000 budget. (Brent Robertson, Budget ~- Manager) 7. Second reading of an ordinance to increase the salaries of the members of the Board of Supervisor of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the Code of Virginia. (Paul Mahoney, County Attorney) S. REPORTS AND INQUIRIES OF BOARD MEMBERS T. CITIZENS' COMMENTS AND COMMUNICATIONS U. ADJOURNMENT 6