Loading...
HomeMy WebLinkAbout6/22/1999 - Regular~ pOAN ,~~ " p ..38 Wo i~ ~oc~rne~t U~e~~~ to vi~ior~ ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JUNE 22, 1999 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and .the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ROLL CALL AT 3:00 P.M. JPM ABSENT HOM ARRIVED 4:30 P.M. AT 7:45 P.M. HOM ASKED CLERK TO RECORD HIS VOTE AS "AYE" ON ALL AFTERNOON SESSION ITEMS 2. Invocation: Gardner W. Smith Director of Procurement 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF 1 ® Recycled Paper AGENDA ITEMS WITHOUT OBJECTION, HCN REQUESTED THAT ITEM 8 ON REPORTS BE MOVED TO CONSENT AGENDA, ITEM 8. APPROVAL OF NAMING LYNN SAUNDERS SOFTBALL FIELD IN SHELL PARK C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS NONE D. BRIEFINGS NONE E. NEW BUSINESS 1. Request from Sheriff for appropriation of funds for emergency funded corrections deputy positions and increase Classification Plan by 8. (Sheriff Gerald Holt) (CONTINUED FROM JUNE 8, 1999) A-062299-1 HCN MOTION TO APPROVE APPROPRIATION OF $14,270 URC WITH JPM ABSENT 2. Request to appropriate surplus state revenues to cover Jail operations due to inmate population for FY 1998-99. (Brent Robertson, Budget Manager) A-062299-2 HCN MOTION TO APPROVE APPROPRIATION OF $67,100 URC WITH JPM ABSENT F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. BLJ MOTION TO APPROVE 1ST READINGS 2 2ND AND PUBLIC HEARINGS - 7/27/99 URC WITH JPM ABSENT 1. First reading of ordinance to obtain a Special Use Permit for a life care facility, located at the intersection of Hershberger and Forest Roads, Hollins Magisterial District, upon the petition of Friendship Manor, Inc. HCN ASKED TO SEE ANY CHANGES MADE BY PETITIONER PRIOR TO MAY 7, 1999 PLAT BEFORE 2ND READING 2. First reading of ordinance to obtain a Special Use Permit to operate equipment sales and rental facility, located at 5264 West Main Street, Catawba Magisterial District, upon the petition of Harold and Shirley Horn. G. FIRST READING OF ORDINANCES BLJ MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 7/13/99 URC WITH JPM ABSENT 1. First reading of ordinance authorizing quit-claim and release of a sanitary sewer easement within the boundaries of Cortland Road, recorded in Plat book 18, Page 91, "The Orchards", Section No. 5, "Botetourt South", Hollins Magisterial District. (Arnold Covey, Director of Community Development) H. SECOND READING OF ORDINANCES NONE I. APPOINTMENTS 1. Blue Ridge Community Services Board of Directors 2. Clean Valley Council 3. Highway and Transportation Safety Commission 3 HCN NOMINATED JEFFREY ECHOES, VDOT REP; LT. STEPHEN TURNER: AND DAVID MAXEY, YOUTH REPRESENTATIVE, TO SERVE FOUR YEAR TERMS WHICH WILL EXPIRE 06/30/2003. 4. League of Older Americans -Advisory Council 5. Parks and Recreation Advisory Commission J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-062299-3 BLJ MOTION TO ADOPT RESO WITH ITEM 8 ADDED: AND CORRECTION TO JUNE 7, 1999 MINUTES URC WITH JPM ABSENT 1. Approval of Minutes -May 27, 1999 and June 7, 1999. FFH ASKED THAT JUNE 7 MINUTES BE CORRECTED SINCE HE WAS ABSENT BUT LISTED AS PRESENT AND ABSENT 2. Confirmation of committee appointment to Parks & Recreation Advisory Commission. A-062299- 3.a 3. Designation of voting delegate to National Association of Counties Conference. A-062299- 3.b 4. Request for acceptance of a portion of Orchard Park Drive into the Virginia Department of Transportation Secondary System. 4 R-062299-3.c 5. Request for acceptance of a portion of Huntridge Road into the Virginia Department of Transportation Secondary System. R-062299-3.d 6. Request for acceptance of a portion of Cortland Road into the Virginia Department of Transportation Secondary System. R-062299-3.e 7. Request to increase number of employees for Department of Social Services by one and appropriate revenue from State Department of Social Services. A-062299-3.f 8. Proclamation signed by Chairman naming Lynn Saunders Softball Field at Shell Park A-062299-3.g K. REQUESTS FOR WORK SESSIONS NONE L. REQUESTS FOR PUBLIC HEARINGS NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS BLJ MOTION TO RECEIVE AND FILE WITHOUT ITEM 8 UVV 5 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Revenues and Expenditures as of May 31, 1999 6. Accounts Paid -May 1999 7. Statement of Treasurer's Accountability per Investments and Portfolio Policy as of May 31, 1999. BEFORE WORK SESSIONS BLJ ASKED PMM TO BRING RESO TO NEXT MEETING DIRECTED TO GOVERNOR, LEGISLATIVE REPS, LORINDA LIONBERGER, VA TRANSPORTATION BOARD TO REQUEST ACTION TO RETAIN FUNDING FOR WIDENING OF ROUTE 460/11 O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session to discuss amendments to the Freedom of Information Act. (Postponed from June 8, 1999) TIME: 3:25 P.M. UNTIL 4:05 P.M. PRESENTED BY PMM -EXECUTIVE SESSION NOW CHANGED TO "CLOSED MEETING" -PMM WILL BRING BACK POLICY STATEMENT MODIFYING CHARGING OF FEES FOR DUPLICATION OF FOI ITEMS 2. Work Session on Refuse Collection. (Postponed from June 8, 1999) TIME: 4:05 P.M. UNTIL 4:25 P.M. PRESENTED BY ECH AND ELAINE CARVER -MAP SHOWING EXCEPTIONS TO POLICY PROVIDED BY MS. CARVER 6 BOARD DISCUSSED (11 POLICY SHOULD BE FAIR AND EQUITABLE; (2) NO TRASH PICK UP SHOULD BE PROVIDED ON PRIVATE ROADS; AND (3) NO COMMERCIAL PICKUP UNLESS PAID FOR -ECH AND MS. CARVER DIRECTED TO REVIEW AND REVISE POLICY WITH STAFF AND BRING BACK CODE CHANGES TO BOARD -ECH ASKED TO WORK TOWARDS SIMILAR POLICIES AS ROANOKE CITY AND TOWN OF VINTON 3. Work Session to discuss private road issues as they relate to future development. (5:00 P.M.) TIME: 4:25 P.M. UNTIL 5:25 P.M. HOM ARRIVED AT 4:25 P.M. -PRESENTED BY TERRY HARRINGTON WITH JANET SCHEID AND MEMBERS OF PLANNING COMMISSION PRESENT -CONSENSUS OF BOARD FOR STAFF AND PLANNING COMMISSION TO GO FORWARD WITH POLICY FOR CLUSTER HOMES DEVELOPMENT INCLUDING LIMITED PROVISIONS FOR PRIVATE ROADS -HCN ASKED FOR COPY OF EXAMPLE OF MILLER PROJECT AS ORIGINALLY REQUESTED AND HUNTING HILLS AND MILLER PROJECT AS APPROVED -HCN SUGGESTED THAT STANDARDS COULD BE SET BUT BROUGHT TO BOARD FOR APPROVAL FOR FIVE YEARS -TH AND PMM TO DISCUSS STANDARDS AND APPEAL PROCESS P. EXECUTIVE SESSION pursuant to Code of Virginia Section 2.1-344 A (7) probable litigation, Vinyard Park, and Section 2.1-344 A (1) personnel matter, performance evaluations for County Administrator and County Attorney. BLJ MOTION TO GO INTO EXECUTIVE SESSION FOLLOWING WORK SESSIONS AT 3:20 P.M. URC WITH JPM ABSENT EXECUTIVE SESSION HELD FROM 5:30 P.M. UNTIL 6:00 P.M. EVENING SESSION (7:00 P.M.) Q. CERTIFICATION RESOLUTION R-062299-4 BLJ MOTION TO ADOPT RESO URC WITH JPM ABSENT C~,1_ ACTIONS FROM EXECUTIVE SESSION 1. Resolution establishing salaries for the County Administrator and the County Attorney. R-062299-5 HCN MOVED TO APPROVE SALARY INCREASE FOR COUNTY ADM. FROM $111,484 74 TO $114,546 54 AND COUNTY ATTORNEY FROM $94,936.34 TO $97 532.61, EFFECTIVE 7/1/99 URC WITH JPM ABSENT 2. Lease between Roanoke Valley Youth Soccer, Inc. and Roanoke County I HCN MOVED THAT COUNTY ATTORNEY BE AUTHORIZED TO SEND A 180 DAY NOTICE TO TERMINATE THE LEASE THAT NOW EXISTS BETWEEN ROANOKE VALLEY YOUTH SOCCER, INC. AND ROANOKE COUNTY URC WITH JPM ABSENT R. PUBLIC HEARINGS 1. Public hearing and adoption of resolution regarding issuance of up to $5,725,000 in bonds to finance the County's portion of the Roanoke Regional Wastewater Treatment Facility. (Diane Hyatt, Finance Director) NO CITIZENS SPOKE R-062299-6 HCN MOTION TO ADOPT RESO URC WITH JPM ABSENT 2. Public hearing to receive community input on the proposed Roanoke County Community Development Block Grant (CDBG) application for the Advance Auto Parts/Boxley Hills Off-Site Stormwater Management Project and adoption of resolution 8 authorizing County Administrator to submit application. (Terry Harrington, County Planner) NO CITIZENS SPOKE R-062299-7 BLJ MOTION TO ADOPT RESO URC WITH JPM ABSENT S. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to obtain a Special Use Permit to construct a life care facility, located at 7603 Marson Road, Hollins Magisterial District, upon the petition of HCMF/American Healthcare. (Terry Harrington, County Planner) 0-062299-8 BLJ MOTION TO ADOPT ORD WITH CONDITION #3 REVISED, AND CONDITIONS #4 AND #5 ADDED AS SUGGESTED BY HCN URC WITH JPM ABSENT 2. Second reading of ordinance to obtain a Special Use Permit for an accessory apartment, located at 4927 Huntridge Road, Hollins Magisterial District, upon the petition of Elizabeth Lawson. (Terry Harrington, County Planner) 0-062299-9 BLJ MOTION TO ADOPT ORD URC WITH JPM ABSENT 3. Second reading of ordinance to rezone 10.61 acres from R-1 to AR to construct greenhouses, located on West River Road (tax map #64.03-1-34), Catawba Magisterial District, upon the petition of Roger Rardin-The Tyler Rose, Inc. (Terry Harrington, County Planner) 0-062299-10 FFH MOTION TO ADOPT ORD URC WITH JPM ABSENT T. REPORTS AND INQUIRIES OF BOARD MEMBERS 9 Supervisor Minnix _(11 Checked with PMM and requested that Deputy Clerk add his "Aye" vote to each of items in afternoon session even though he was absent (21 Advised that he wants to meet with PMM about FOI questions (3) Advised that he will be out of town until next Monday and if citizens need assistance. call ECH. Supervisor Harrison• (11 He advised that he attended opening ceremony at Camp Roanoke lodge and commended Kiwanis Club for their assistance Advised that Camp Roanoke would be good alace_for retreat. (2) Has heard from some citizens who feel that they are being deceived about where their water comes from and asked ECH auestions. ECH advised that no attempt to deceive, and impossible to put on water bill the source of water due to mangy/ factors BLJ advised history of water problems during 1985-86 in North Lakes area when it was part of Hollins District FFH advised that drought issues cause concerns and that this is a complicated issue. U. CITIZENS' COMMENTS AND COMMUNICATIONS NONE V. ADJOURNMENT BLJ ADJOURNED MEETING AT 7:55 P.M. io ~~~~~ ~ AOAN ,f~ ~. ;p ~ c> raaa / ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JUNE 22, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Gardner W. Smith Director of Procurement 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. BRIEFINGS 1 ® Recycled Paper E. NEW BUSINESS 1. Request from Sheriff for appropriation of funds for emergency funded corrections deputy positions and increase Classification Plan by 8. (Sheriff Gerald Holt) (CONTINUED FROM JUNE 8, 1999) 2. Request to appropriate surplus state revenues to cover Jail operations due to inmate population for FY 1998-99. (Brent Robertson, Budget Manager) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of ordinance to obtain a Special Use Permit for a life care facility, located at the intersection of Hershberger and Forest Roads, Hollins Magisterial District, upon the petition of Friendship Manor, Inc. 2. First reading of ordinance to obtain a Special Use Permit to operate equipment sales and rental facility, located at 5264 West Main Street, Catawba Magisterial District, upon the petition of Harold and Shirley Horn. G. FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing quit-claim and release of a sanitary sewer easement within the boundaries of Cortland Road, recorded in Plat book 18, Page 91, "The Orchards", Section No. 5, "Botetourt South", Hollins Magisterial District. (Arnold Covey, Director of Community Development) H. SECOND READING OF ORDINANCES I. APPOINTMENTS 2 1. Blue Ridge Community Services Board of Directors 2. Clean Valley Council 3. Highway and Transportation Safety Commission 4. League of Older Americans -Advisory Council 5. Parks and Recreation Advisory Commission J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -May 27, 1999 and June 7, 1999. 2. Confirmation of committee appointment to Parks & Recreation Advisory Commission 3. Designation of voting delegate to National Association of Counties Conference. 4. Request for acceptance of a portion of Orchard Park Drive into the Virginia Department of Transportation Secondary System. 5. Request for acceptance of a portion of Huntridge Road into the Virginia Department of Transportation Secondary System. 6. Request for acceptance of a portion of Cortland Road into the Virginia Department of Transportation Secondary System. 7. Request to increase number of employees for Department of Social Services by one and appropriate revenue from State Department of Social Services. 3 K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Revenues and Expenditures as of May 31, 1999 6. Accounts Paid -May 1999 7. Statement of Treasurer's Accountability per Investments and Portfolio Policy as of May 31, 1999. 8. Proclamation signed by Chairman naming Lynn Saunders Softball Field at Shell Park O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session to discuss amendments to the Freedom of Information Act. (Postponed from June 8, 1999) 2. Work Session on Refuse Collection. (Postponed from June 8, 1999) 3. Work Session to discuss private road issues as they relate to future development. (5:00 P.M.) P. EXECUTIVE SESSION pursuant to Code of Virginia Section 2.1-344 A (7) probable litigation, Vinyard Park, and Section 2.1-344 A (1) 4 personnel matter, performance evaluations for County Administrator and County Attorney. EVENING SESSION (7:00 P.M.) Q. CERTIFICATION RESOLUTION R. PUBLIC HEARINGS 1. Public hearing and adoption of resolution regarding issuance of up to $5,725,000 in bonds to finance the County's portion of the Roanoke Regional Wastewater Treatment Facility. (Diane Hyatt, Finance Director) 2. Public hearing to receive community input on the proposed Roanoke County Community Development Block Grant (CDBG) application for the Advance Auto Parts/Boxley Hills Off-Site Stormwater Management Project and adoption of resolution authorizing County Administrator to submit application. (Terry Harrington, County Planner) S. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to obtain a Special Use Permit to construct a life care facility, located at 7603 Marson Road, Hollins Magisterial District, upon the petition of HCMF/American Healthcare. (Terry Harrington, County Planner) 2. Second reading of ordinance to obtain a Special Use Permit for an accessory apartment, located at 4927 Huntridge Road, Hollins Magisterial District, upon the petition of Elizabeth Lawson. (Terry Harrington, County Planner) 3. Second reading of ordinance to rezone 10.61 acres from R-1 to AR to construct greenhouses, located on West River Road (tax map #64.03-1-34), Catawba Magisterial District, upon the petition of Roger Rardin-The Tyler Rose, Inc. (Terry Harrington, County Planner) 5 T. REPORTS AND INQUIRIES OF BOARD MEMBERS U. CITIZENS' COMMENTS AND COMMUNICATIONS V. ADJOURNMENT t. A-062299-1 ACTION NO. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 22, 1999 AGENDA ITEM: Request for appropriation of funds for eight emergency-funded corrections deputy positions, to be partially funded by the State Compensation Board for FY99-2000. This request also includes an amendment to the County Classification and Pay Plan to temporarily accept these positions into the plan until State funding expires on June 30, 2000. COUNTY ADMINISTRATOR'S COMMENTS: ei~ros»'r.,1G~.r•~~ BACKGROUND: For FY98-99 the State Compensation Board granted Roanoke County four temporary positions to deal with overcrowding in the jail. These four positions were based on an Average Daily Population (ADP) of 159. The Board of Supervisors provided supplemental funding for the non-reimbursed cost of the four emergency positions (1 Administrative Analyst and 3 Deputy Sheriff positions) out of year-end expenditure savings by rolling over FY97-98 funds. Recent notification from the Compensation Board (during the final week of May) has indicated that for FY99-2000, the Sheriffs OfFce will receive funding to provide eight temporary emergency positions for jail overcrowding. This allocation represents continuation of the 4 currently funded positions and funds 4 additional positions. The allotment of positions is based on an ADP of 180. This represents an increase of 13% over the prior year. These positions are designated for FY99-2000 and would be reevaluated in FY2000-01. SUMMARY OF INFORMATION: I request that the Roanoke County Board of Supervisors accept the State funding for eight Grade 19, Deputy Sheriff positions and include them in the Roanoke County Classification and Pay Plan, effective for FY1999-2000. FISCAL IMPACT: The total impact is $255,752. The State Compensation Board will be responsible for $206,482, leaving a difference of $49,270 to be supplemented by the County. $35,000 has been included in the Jail's FY99-00 operating budget for these emergency positions. This allocation leaves $14,270 unfunded. The County supplement is needed because the Compensation Board does not cover all fringe benefits and also recognizes a lower salary reimbursement rate for corrections deputies than is paid by Roanoke County. .~ . L -l Position State Fundin4 County Salary & Benefits Supplement Corrections Deputy $26,864 $31,969 $5,105 Corrections Deputy 26,864 31,969 5,105 Corrections Deputy 25,459 31,969 6,510 Corrections Deputy 25,459 31,969 6,510 Corrections Deputy 25,459 31,969 6,510 Corrections Deputy 25,459 31,969 6,510 Corrections Deputy 25,459 31,969 6,510 Corrections Deputy 25.459 31.969 6.510 206 482 255 752 49 270 STAFF RECOMMENDATION: Staff recommends appropriation of $206,482, in revenue reimbursement from the Compensation Board and a related expenditure increase in the Sheriff's personnel budget of $220,752 ($255,752 of total cost less $35,000 included in the budget). The difference between the increased revenue appropriation and the increased expenditure appropriation of $14,270 will have to be allocated from existing funds. Allocate year-end expenditure savings of $14,270 by rolling FY98-99 funds over to cover the FY99-2000 expenditures; however, year-end savings are not guaranteed. A shortage of funds available to rollover would dictate the supplemental funds be allocated from within the Sheriff's FY99-00 budget. Respectfully submitted, Approv d by, Gerald S. Holt Elmer C. Hodge, Jr. Sheriff County Administrator ACTION VOTE No Yes Absent Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x Denied () staff recommendation Harrison _ x _ Received () McNamara_ _ x Referred () Minnix _ x _ To () Nickens x cc: File Gerald S. Holt, Sheriff Diane D. Hyatt, Director, Finance Joe Sgroi, Director, Human Resources ~ ~ ~ T M MEMORANDUM OFFICE OF T H E' SHERIFF COUNTY O.F ROANOKE, VIRGINIA TO: Elmer C. Hodge, Jr., County Administrator Joe Sgroi, Director of Human Resources FROM: Gerald S. Holt, Sheriff DATE: June 11, 1999 SUBJECT: Sheriff s Office Classification & Pay Plan Change s I am requesting a change in the number of Grade 19 Deputy Sheriff-Corrections Division positions from 42 to 41, based on figures from the 1998-99 Classification & Pay Plan. I am requesting the replacement of one Deputy Sheriff-Corrections Division position, Grade 19 (State C7), with an Administrative Analyst, Grade 23 (State EC7). The purpose of this change is based on the inquiry by the Board of Supervisors relating to the eight Emergency funded positions we are currently requesting to be received into the County Pay Plan. We are requesting reclassification of the Administrative Analyst position, whose two primary functions are to review, rewrite, and create policy and establish and manage the Accreditation Program within the Sheriff s Office, from a temporary emergency funded to a permanent full-time position. This reclassification would allow all emergency funded deputy sheriff positions to hold the status of Corrections Deputy since these positions are granted based on the Jail Division's workload measures reported in the annual budget request to the State Compensation Board. The Sheriff's Office, in conjunction with Human Resources, has reviewed the pay plan of these two positions and have concluded there will be no difference in cost to the County since both positions are currently included in the pay plan. The only difference would be in the temporary and full-time status of each position. We have also reviewed the State Compensation Board's reimbursement for each position and, if this request is granted, the Sheriff s Office will be able to seek a higher level of reimbursement from the State Compensation Board ($2,022- 7/1/99) based on their policy of allowing a 4 step increase upon reclassification of a position. (the Administrative Analyst would be re-classed from an EC7 temporary to a C7 permanent position) The State is currently reimbursing $21, 726 for each of these positions. If you approve this request, which has Human Resources approval, then the Sheriff s Office will be able to increase the Administrative Analyst's reimbursement to $23,748 (7/1/99) and to $26,997 (12/1/99) due to the years of service and qualifications of the staff member who holds this position at this time. Request approved: -emu'' '~ Cou ty Administrator Mr. Elmer Hodge Notes -back up to request for reclassification of Grade 23-Administrative Analyst Reclassification from temporary to full-time status within the County Classification Pay Plan Before reclass: Grade 19 State - $21,726 County - $24,398 Grade 23 State - $21,726 County - $29,655 After reclass: Grade 19 State - $21,726 County - $24,398 Grade 23 State - $23,748 (7/1/99) County - $29,655 State - $26,997 (12/1/99) Both positions are currently in the pay plan we are only changing their status We exchanged the staff member in the Grade 23 (EC7) with the least senior staff member in a C7 (Grade 19) position on the Compensation Board Pay Plan. Explanation: When we hire a new Deputy Sheriff-Corrections employee they are placed in an EC7 position within the State Compensation Board's Pay Plan. (EC7 =emergency funded corrections position -funded on an annual basis) Once a permanent C7 position is vacated (due to retirement, resignation) then the most senior staff member holding an EC7 classification is moved to the vacant permanent position. Also, since the staff member holding the Grade 23 (EC7) position on the Compensation Board has years of service and experience we requested 4 additional steps because moving from a EC7 to C7 is a reclassification and you are allowed 4 steps within the pay plan upon upward reclassification . (This movement increases the revenues we are able to reimburse to the County and assists in lowering the County's supplement) Please call Sheriff Holt, Donna Sellers, or Debbie Richardson for further explanation, if needed. A-062299-2 ACTION NO. ITEM NUMBER "` '~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 22, 1999 AGENDA ITEM: Appropriation of surplus state revenues to cover Jail operations due to inmate population for FY 1998-99. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: During FY 1998-99, as in previous years, the inmate population at the Roanoke County Jail has remained above capacity . As a result, operational costs such as food, utilities, medical costs, etc. continue to consume a substantial portion of the Jail's budget. After reviewing the Sheriffs year-to-date expenditures, ayear-end deficit of $67,100 is projected as follows: Administration $19,300 Civil 4,100 Care and Confinement 9( 0,500) Total $(67,100) Roanoke County is reimbursed by the state for salaries, mileage, office expenses, and for housing state prisoners. The reimbursement for state responsible inmates varies between a rate of $6 and $8/day. Federal prisoners are reimbursed at $40/day; however, during FY97-98 the Roanoke County Jail ceased housing federal prisoners. State reimbursement for commonwealth responsible prisoners is subject to state prisoner population, general assembly appropriations, and political factors, variables difficult to consider in revenue projections. Given this fact, revenues for these items are estimated conservatively with the intention of seeking additional appropriations from the Board of Supervisors if the inmate population increased expenses and the related reimbursements. Based on the conservative revenue estimates versus the projected revenues anticipated to be collected from the state for the Sheriffs Department for FY98-99, revenues in excess of budget ,. „ s ~-z for these categories should total approximately $250,000. The Board of Supervisors has previously appropriated $78,000 of these additional funds for elevator repairs within the Jail faci I ity. STAFF RECOMMENDATION: Staff recommends an appropriation adjustment to recognize an additional $67,100 of state revenue for personnel and operations reimbursement and increasing the Care and Confinement budget within the Sheriffs department by $67,100 to cover increased operational costs of the jail caused by increased inmate population and staffing requirements. Respectfully submitted, W. Brent Robertson Budget Manager Approved by, Elmer C. Hodge County Administrator ACTION VOTE No Yes Absent Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x Denied () staff recommendation Harrison _ x _ Received () McNamara_ _ x Referred () Minnix _ x _ To () Nickens x cc: File W. Brent Robertson, Budget Manager Gerald S. Holt, Sheriff Diane D. Hyatt, Director, Finance ACTION NO. ~~ ~'"~' ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 22, 1999 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda C'(~I~NTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for July 27~, 1999. The titles of these ordinances are as follows: 1) An ordinance to obtain a Special Use Permit for a life care facility, located at the intersection of Hershberger and Forest roads, Hollins Magisterial District, upon the petition of Friendship Manor Inc. 2) An ordinance to obtain a Special Use Permit to operate equipment sales and rental facility, located at 5264 West Main Street, Catawba Magisterial District, upon the petition of Harold and Shirley Horn. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. ~/ k-~ STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for July 27, 1999. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1 through 2, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by o Yes Abs Harriso Johnso McNamara Minnix Nickens • 1" _, w ~' ~~ ~7 ,~ Is the application complete? Please check if enc~osea. ~rr~~~-M ~ ~~~~ • •'-- ' - • -- THESE ITEMS ARE MISSING OR INCOMPLETE. ws v Rrs v ws v X 8 1 l2' x 11 ' concept plan X Application fee X Consultation ~ Proffers, if applicable X Application X Metes and bounds description Water and sewer application X .Adjoining propercY owners Justification ' ent or contract purchaser and !hereby certify that I am either the owner of the property or the of'wj er's ag ~1 ~. am actir-g with the knowledge and consent of the owner. L0iZ0'd 80ZZZLLObS nS W0~-J,l~ 8~~ Sb:St 6662-bZ-H3~ for Stall Uso On/y: Case Number ~'=l Applicant Friendship Manor, Inc. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3} as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. This request for the Special Use Permit is required in order to bring the existing zoning in conformity with the Zoning Ordinance. There have been questions over the preceding time period as to whether or not all or a portion of the Friendship Manor complex was a non-conforming or grand- fathered use. It is the intent of Friendship Manor to obtain a Special Use Permit to insure that its use of the property is in strict conformity with the Zoning Ordinance. Friendship Manor submits and is willing to agree to a condition that the property will be developed in substantial conformity with the Friendship Manor Retirement Community plat dated May 7, 1999 prepared by Lumsden Associates, P.C. Please explain how the project conforms to the genera! guidelines and policies contained in the Roanoke County * Comprehensive Plan. This is an effort to bring the existing zoning into conformity with the Zoning Ordinance. ' C~' Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and firelrescue. The development of facilities as this conformity and to Zoning Ordinance. L0i~0'd 80ZZZLLObS the property will have no additional impact on County is are effort to bring the property into substantial provide for future development as permitted under the r13Q W00-J,10 371? 9b : S T 666 Z-bZ-HST The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the follov~~ing questions as thoroughly as possible. Use additional space if necessary. i• • N ti ti N^ W C~ ~ ~~ I ~\ fly r\ mII ~ e \ R '\ ~\ ~ 18 V tmlt'~ e 3 _ li W "'~ ~ l d ` ~~ R f t ,Y R ~, ~ Q ~iw, m•8 a` ~ g '1~\., \ 1 ;~ \ ~ ~' 1: ~~ 9 1 \ /',. \ 3 W~4~4 ~~7 N~~' 'p~ Qb r~~-- ~ % ~ 9 ~,; ~Q ~ ism l~ ~y ~\ \\ m ~~% (S v W 2 2 ~_ ~ O ~_ ~ N I ti W ~ ~ ~ ~ J o y I O 8 I ~ W Z.. B[~ .g . L--~~ ::: a-ap~aa'm uxn ea ~a •,~ ~ ~ `~~ ~ z •~ s eywn e '` ,atnnes x~xs~x. W P ~t ~ aOF ~w ~~< ~~ RtEN~ IP' >ri ~ ~ ~Ah `r;.: r~A AA l fNA'. ~ ~: . I c7 a J~ ~{~' O w ~j ~ a A iu y, o iY I (~1?I : pW N f W ~ . w ~ IA F( ~!j <`~ ~. Aff NAL WO U ~o O ~ ~ p ~W ~~~ F. ~`i~ x ~d ~~ . C .' U N .~-v--:- H ~ / ~ O~ a m ~~ "' °' ~ ~~ a `~ O 9 ~~~ ~ ~~ ~~ a U ~ d ,,~ ~ Z ~ ~ ~ p o m o ~ ~~ z Z~ ~~~~ ~ & ~~ H W ~ a~ ~ ~ ~ ~ rr 1'x"1 E W Q'i w b g d 38~~4 y~~ • y • Y V `N ~ `1i fi~gg{{ O tR4~~6 3 ~ z J ~ ~'a~~~y ~~w~~6 n O g ~~~!~~6 De a a 0 l a w ~~ fKriY rl ~ ~ ~w Ar 5116Ag W W~irtn'~ x c i. U Lt.. F }~. F~~ l ~ \ ~ +:, / / ~ ¢4 ~~ ~ i ~~ W k \ 4~ o ~~ R ~p O N t,// ~ ~ y ::_:.. ~' S i i ~ ~ ~ O/R i 0 N ~ ~ w ~ i i U ~ / / / / / / ~ / / ~~/ ~~ N, ~~ D• ~~ t U ~ i N p U Ci '_ i U • • ~~ __.--- ~ ,o, ~-' .~~ • /a e~a~.. V ~~ ROANOKE COUNTY Friendship Manor, Inc. DEFARTMENT QF Special Use COMMUNITY DEVELUPMENT Tax Map No.38.15-1-1, 2, 3, 4, 5 For staff use only ~=-- ,L~._ COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. .. P.O. Bax 29800 Roanoke, VA 24018 ( 540' 772-2068 FAX (540) %72-21 08 dater received by: ,n applica[ion E PCIbZA dot placards issued: BOS data: I Case Numbar; ~~ Check type of application filed (check all that apply): ^ REZONING ®SPECIAL USE ^ VARIANCE Appiicant's name: Harold and Shirley Horn Phone:380-2004 Address: 5647 West River Road, Salem, VA Zip Code:24153 CONTACT EDWARD A. MATT, 1919 Electric Rd. - Owner's name: Harold and Shirley Horn Phone380-2004 Address: 5647 West River Road Salem, VA ONTACT EDWARD A. NATT, 1918 Electric Rd., Roanoke, VA Zip Code: 24153 24018 774-1197 Location of property: Tax Map Number: 54.01-3-4 oute 460 West - of Salem: it Magisterial District: Catawba y 264 West Main Street ~~ Community Planning Area: Catawba Size of parcel (s): Existing Zoning: C-2 2 .48 acres Existing Land Use: Auto Body Shop and Auto P arts Sale sq.ft. ...r a.d Wa. .r. ~.y 1 s a..... . . .:~y:::ivAl+y~l:Y: #:Y~:::~f':w •ya:y :: ~i~'r Vii.: ~a :r frr:-:~•~~1}w'r.•. y: ~'j::,C,~* iY1! ~:~:%f~:/I45 ::~::::~:::::::~::~'~~~:~:~:::::~::~: ~::~::: ~'~:::~:::::::~:~::::::: Proposed Zoning: C-2 ~, ~r Stan` Use On/y Proposed Land Use: Tractor Equipment Sales and Service ~ Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO 1F NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for t~~e requested Use Type? YES X NO IF N0, A VARIANCE lS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO N/A Variance of Section(s) of the Roanoke County Zoning Ordinance in ordar to: Is the application complete? Please check if enclosed. APPLICATION WELL NOT BE ACCEPT;_D IF ANY OF THESE (TENS ARE NtISS1NG OR INCOMPLETE. tvs v ws v Consultation X 8 1/2" x 1 1" concept plan X Application `"'~~ Metes and bounds description X Justification ??~;: Water and sewer application l hereby terrify that I am either the owner of the property or the o~n am acting write the knowledge. and consent of ~e owner. ws v X Application fee Proffers, if applicable X Adjoining property owners ~ner's agent or contr/act purchaser and i9 rti,/ Owner's Signature: lG~~v~-/~=/ `-f~--------~'' / ~'/1.Q l ,~' ro13 orn S~iirley rn For Starf Use Only: Case Number ~ rG,/ Applicant Harold and Shirley Horn The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and genera( welfare. Please answer the follo~.ving questions as thoroughly as possible. Use additional space if necessary. 'lease explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning districrc!assification in the zoning ordinance. The request would allow for the use of the property for a general commercial purpose in a generally rural area of the County. The proposed. tractor sales and service would fit this area of the Catawba Magisterial District. Please explain how the project conforms to the general guidelines and policies curtained in the Roanoke County Comprehensive Plan. The Comprehensive Plan of the County will be further utilized by permitting the use of an existing commercial parcel on a major arterial highway for .a commercial use appropriate with land use in the area. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/se~~er, roads, schools, parks/recreation, and fire rescue. The proposed use will have no negative impact on public services and facilities, water, sewer, roads, schools, parks and recreation and/or fire services.- ~-~ /--°`„:. .~ /. Si43 1. ~.,e a.ee Ae. 1. t.07 Ae.(D) . 2• 1.23 AC(C) 3.8 AC. Sss~ / sit' +~ ° 9 e ~ ~+ + ~' ~Qgw 10. ~ r 7. 213 Ac e]ae • 2.Q8 Ac. ~`~ ~ \ 8. ~~ 1 32. ye 34. J N .SSAS 5f15 541. ~.9~ ~AC 31.~ ~4,,b SSS, sere ~ y ~ ~a~ ~ 3..tx'~' ~ r $ ~ '3 o ' 29. ~B~D~iv ~R~t, 93~ `• t.~ Ac. a 7. Su 35. ~ w 34J .,op u~ 36.; ss~o ~ ~~ 10. ~,~ 6 b 27. sve , '_ J~ .vos\ ra eJ . m A 4.4 AC(D) ~. ~ .~r~ e~ sere 5. z74 Aa(c) 37. , ~ 11. , 14. o ' 2 28. Big Hi//' Boptist. t.tz Ao: ~1' ~t,ti~' t.e9 Ac. c' ~~ fit, ~ 4. , .. Ehurch, `~`a. ~YS . ~ s.o x. ~ 24' ~n Dry,4e ~ ~~ E of Ya t a ~Ac. ~ 6. ~ 9n 3. Q~ea~~t ~ 12. cr `~`e o t.s Ae. 4 p Atre.4 Sxrv ~n ~ ~.. rn K t o9;>c. t.aa8oc. e~ g a' 2 \o ~ ^ ~ 5{I5 /~~ U N \\ C 70.° e p., ~ \~ lyyi no ~ e 26.'25 4 ry » 37.10 28 27 • ~s-~ es ,:. 29. s,u 3~0 ~Sa e~ ~ 1h gLYgB ~ to ~ E ew~od •a~' ,~ 59.`~ s~J6C e,•ra ,T.,, s r 5a. ' ~ ,~ ,,.~ ~ ~.-~„ ~ . 31. ~' .~ ti '` roes t° 57 32..4s„ ~ 0 56 i re ~ 5e2f , q N 33.'x/9 ~ ~ 55. ~ sa3a , ~,r ,~ Ssxs 54. 34. ,~ ~~ ~" 35~,r~n ~ n 5; ~,,, 98.x.14 ~ ,ma 39 I e 0. 59e1 41 ~° ~e ~,r 5 ' ~, 1. ae.23 Ao. ROANOKE COUht'TY Htnrald and Shirley Horn +~ DEPAR7'M~'1'V'~ QF Spec~iocl II~e CCIMM~TNI~'Y DEVELOPMENT fi ax Map No. 64..0 f -3-4` ~ J ~i ACTION NUMBER '+ ` ~ ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 22, 1999 AGENDA ITEM: ORDINANCE AUTHORIZING QUITCLAIM AND RELEASE OF A SANITARY SEWER EASEMENT RECORDED IN PLAT BOOK 18, PAGE 91, WITHIN THE BOUNDARIES OF CORTLAND ROAD, SITUATED IN THE HOLLINS MAGISTERIAL DISTRICT. 'S COMMENTS: This is the first reading of the proposed ordinance to authorize quitclaim and release of the sanitary sewer easement recorded in Plat Book 18, Page 91, within the boundaries of Cortland Road. The sanitary sewer easement was initiated to provide sanitary sewer service for the development "The Orchards," Section No. 5, "Botetourt South." Said easement being conveyed by Fralin and Waldron Community Development Corporation to Roanoke County is shown and designated as a new 20 ft. sanitary sewer easement upon subdivision plat "The Orchards," Section No. 5, "Botetourt South" recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 18, Page 91. In March 1999, Fralin and Waldron Community Development Corporation subsequently extended Cortland Road as shown by plat "Cortland Road Extension," recorded in the aforesaid Clerk's Office, Plat book 21, Page 192, a copy of which is attached hereto as Exhibit A. The 20 ft. sanitary sewer easement described above lies within Cortland Road. 1 In order for this portion of Cortland Road to be accepted into the State Secondary Road System, The Virginia Department of Transportation (VDOT) requires that the right-of-way be free and clear of any third party rights or encumbrances. The quitclaim and release of the subject portion of the sanitary sewer easement to the Commonwealth of Virginia would be subject to VDOT issuing a permit for such facility and the condition that the facilities located within the 60 ft. right-of-way of Cortland Road, may continue to occupy the street in the existing condition and location. The release would be for as long as the subject section of Cortland Road is used as part of the public street or highway system. However, said easement would not be vacated by the Board and would revert to the County in the event of abandonment of the street or highway. The Utility Department is in agreement with this request. Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for quitclaims and release of the sanitary sewer easement within the boundaries of Cortland Road. 2. Decline to adopt the proposed ordinance, which would result in Cortland Road remaining a private road. Roanoke County staff recommends that the Board of Supervisors adopt the proposed ordinance as provided in Alternative 1. ITTED BY: C Ar~rroi'd Covey, Director Department of Community Development Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: pc: Vickie Huffman, Assistant County Attorney Gary Robertson, Director, Utility Department APPROVED BY: Elmer C. Hodge County Administrator VOTE No Yes Abs Harrison Johnson McNamara Minnix Nickens 2 \ \ \ / ~• / ~' iRE OIKMN65 tm 9 I ~ '~~ ~~ / / ~~' /.' / ~wT~r'IwRi sa'Br\ \~ I ~ ,._/ ! iDr ,x ~ ~ I~mPa 14 PPGGln \'b~jT ~ 'I' \ //''~~ NtE L0. PB. 14 P0. 91 ~s\ l0i 10 I 1 BOtETWRi 9}ITI, :{Ci. 1' 1 /~ ~i ~ RBi. fD. PB. 11, D0. Ipx/ ~CQ 1 Oi Cn P.4 14 PG Nf BOlEtOlRli fA. / / S~' . `~rY is P.LLE ' ~.\U.1+ I I ~_ \ ~ uY rro><A)zw / . ~ k RXE CO. PA Ie, P0. ~ OLI\\~~ I PRCPftTi1' 6 t. CO. P,4 iB. Fp. f I , 1 I E% M' BOT. 00. SSr, f k W WIWIMIiY 2D,RP' ~/ ~Y\ I (BOi. C0. PB. 10. PC. M) OENfLOP1Ytlf CMP. / ~ ~ [Y. IB PNE TAY p01(A)15x I ~ 4fl ]OIL Rbpi / / // /~ ``` ; ` \ P# lA P.B. 14 PG pl ~~+T/ ~ ~7I .( Lpi 11 / / / C! ` Iqf. L0. D.4 10. PG 19x UC kKlO%IEML WPD. ~T '\' \ R0~ _W'A ` ~,• IIOIETfYNT m. PRrofntt uT "~>a i BP ~1...~\ D~e. lay. PG em ~,~ i/l i YDS~•2 \ / aruLmuu~ir x'ww. CYet. 1!'PUE_/ "•. ~T. ~ , p' '~~\ / RONaXC Ca P.e 1L K 9p ~ ~ ~ F% IX RR C0. iS.E ~ ~ /' \ 801E(OLNT W. p.B. 9p4 PG 6!1 ~~::. RNE CO. P.B. 14 PG. ply- ~ \ / ~ .-TNI plCo-lu - RNIANNL AREA ~ & t4 BOT. Cp, PB. 10. P0. t9x ~~~ ` PWPERTT Qf 161.96 Ac (Oml) .. ``?~._Z:. ~ ! / ~ WTI E. NNf k 0. L-ALl WXE d. YJ 6.E~. Pk 19, P4 ri=~.. 6,~-> ~ - ~Y / //L_ NCM 10' BOT:igAll fdYltt ~\ ~ BORiWRT t0. gf SNNtMY SEaEA EASEI4NI //jjj..~,,. D9. tx9, a. lel lyyt OOt CO_ J 11 - ~,~( ~~ \ \ x0' SSE. / 1 SELTQI He 1 XET WT. CO IT SSE \ ~ETF~. / Rxr. m. P.B. Ip, P6 ze .'°'n„_ .. E ~..,m.~ ~ ~5'=' mweRE cG tAY 1x0.01-1-p f k W~i`CxIW~IRTv / oAOPDENT flYW. gONpNF C6 pet DG eel FFl1AUWLG MtEA !!4W b D£. ~ .. I \Nxrtz'.~ y 4DL'L- ''°~ ,, 20' SANITARY SEWER EASEMENT ~ ar'e' ~4 rtwm csE~gl, ~i /ad?r TO BE QUITCLAIMED AND ~~__ ~'=~°'' '~'e:i>>-'~.NEp'v. RELEASED ~`"~~" `~ANI ~ ~ -_'. ' 7 \ `Nrw a9. 6f~ \ ~ \ \ \ Q. °a 9 p~PB f~' ^~ ~~~~ ~ i~Ey~ T.:.fl,}fli. ` q C x ~PN°p}\,~,DS~E `... ~ ri IR.'Y O.E /1~ ~/ `~ ~ x . \ IrW 4e Rx-'G PROPOSED SANITARY SEWER EASEMENT TO BE QUITCLAIMED AND RELEASED SHOWN IN GRAY DESCRIPTION: A 20 foot sanitary sewer easement (P.B. 18, PG.91) within the boundaries of Cortland Road (P.B. 21, PG. 192) ,situated in the Hollins Magisterial district. ROANDKE CDTJNTY DEPA.RTM'ENT DP CD~iYIFTNITY IJEVE_LDPMENT 20' SANITARY SEWER EASEMENT TO BE QUITCLAIMED AND RELEASED CORTLAND ROAD ATTACHMENT "A" Pl AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADNIlNISTRATION CENTER ON TUESDAY, JUNE 22, 1999 ORDINANCE AUTHORIZING QUIT-CLAIM AND RELEASE OF A SANITARY SEWER EASEMENT WITHIN THE BOUNDARIES OF CORTLAND ROAD, RECORDED IN PLAT BOOK 18, PAGE 91, "THE ORCHARDS," SECTION NO. 5, "BOTETOURT SOUTH," SITUATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, in order for Cortland Road to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of--way be free and clear of any third party rights or encumbrances; and, WHEREAS, VDOT has requested quit-claim and release of an existing 20' sanitary sewer easement within the boundaries of Cortland Road, extending 550.13 feet, more or less, from the intersection of Orchard Park Drive to the "New 20' Botetourt County Sanitary Sewer Easement" shown on Plat Book 21, page 192, to the Commonwealth of Virginia, subject to certain conditions; and, WHEREAS, it will serve the interests of the public to have Cortland Road accepted into the state secondary road system and the release, subject to the issuance of a permit and other conditions, will not interfere with other public services and is acceptable to the Roanoke County Utility Department. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on June 22, 1999; and a second reading and public hearing was held on July 13, 1999; and, 1, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be released are hereby made available for other public uses by conveyance to the Commonwealth of Virginia for acceptance of Cortland Road into the state secondary road system by the Virginia Department of Transportation (VDOT). 3. That quit-claim and release of the sanitary sewer easement within the boundaries of Cortland Road extending 550.13 feet, more or less, from the intersection of Orchard Park Drive to the "New 20' Botetourt County Sanitary Sewer Easement" shown on Plat Book 21, page 192, to the Commonwealth of Virginia, is hereby authorized subject to the following conditions: a. VDOT issuance of a permit for the sanitary sewer line or facilities. b. The facilities located within the 60-foot right-of--way, extending 550.13 feet, more or less, from the intersection of Orchard Park Drive under Cortland Road to the "New 20' Botetourt County Sanitary Sewer Easement" shown on Plat Book 21, page 192, may continue to occupy the street or highway in the existing condition and location. c. The release would be for so long as the subject section of Cortland Road is used as part of the public street or highway system. 4. That the subject easement is not vacated hereby and shall revert to the County in the event of abandonment of the street or highway. 5. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. g:~attorney\vlh~agenda\cortland.ord 2 ,. .~ ACTION NUMBER ~ / ~ ' ITEM NUMBE AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 22, 1999 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BLUE RIDGE COMMUNITY SERVICES BOARD OF DIRECTORS The unexpired three-year term of Susan J. Cloeter who has resigned. Her term expires on December 31, 1999. 2. CLEAN VALLEY COUNCIL The two year term of Vince Reynolds will expire 06/30/99. 3. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year term of Jeffrey Echols, VDOT Representative, Jay E. Gaylor, Legal Representative, James M. Martin, Senior Representative, Horace L. McPherson, Senior Representative, and Lt. Stephen Turner, will expire 06/30/99. The four year term for a youth representative is vacant. Mr. James Martin has notified the Clerk's Office that he does not wish to serve another term. Mr. Horace McPherson has served two consecutive terms and is not eligible for reappointment. 4. LEAGUE OF OLDER AMERICANS -ADVISORY COUNCIL The one-year term of Thelma Ihrig expired March 31, 1999. She has indicated that she does not wish to serve another term at this time. 1 f+ -~--~, ~" 5. PARKS & RECREATION ADVISORY COMMISSION The three year term of Robert R. Cookston, Member at Large, will expire 06/30/99. SUBMITTED BY: T~ Brenda J. olton, CMC Deputy Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) VOTE No. Yes Abs Harrison _ _ _ Johnson _ _ _ McNamara_ _ _ Minnix _ _ _ Nickens 2 a ...~1- ~ r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 22, 1999 RESOLUTION 062299-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for June 22, 1999 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Approval of Minutes -May 27, 1999 and June 7, 1999. 2. Confirmation of committee appointment to Parks & Recreation Advisory Commission 3. Designation of voting delegate to National Association of Counties Conference. 4. Requesting acceptance of a portion of Orchard Park Drive into the Virginia Department of Transportation Secondary System. 5. Requesting acceptance of a portion of Huntridge Road into the Virginia Department of Transportation Secondary System. 6. Requesting acceptance of a portion of Cortland Road into the Virginia Department of Transportation Secondary System. 7. Request to increase number of employees for Department of Social Services by one and appropriate revenue from State Department of Social Services. 8. Approval of proclamation naming the softball field at Shell Park in honor of Lynn Saunders. 1 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution with Item 8 added, and Supervisor Harrison's correction to June 7, 1999 minutes, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: v~ Brenda J. H Iton, CMC Deputy Clerk to the Board of Supervisors cc: File The Honorable Alfred C. Anderson, Treasurer Arnold Covey, Director, Engineering & Inspections Dr. Betty McCrary, Director, Social Services Diane D. Hyatt, Director, Finance Joe Sgroi, Director, Human Resources Pete Haislip, Director, Parks & Recreation 2 ., ~ ~l~ F AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 22, 1999 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for June 22, 1999 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes -May 27, 1999 and June 7, 1999. 2. Confirmation of committee appointment to Parks & Recreation Advisory Commission 3. Designation of voting delegate to National Association of Counties Conference. 4. Requesting acceptance of a portion of Orchard Park Drive into the Virginia Department of Transportation Secondary System. 5. Requesting acceptance of a portion of Huntridge Road into the Virginia Department of Transportation Secondary System. 6. Requesting acceptance of a portion of Cortland Road into the Virginia Department of Transportation Secondary System. 7. Request to increase number of employees for Department of Social Services by one and appropriate revenue from State Department of Social Services. 2. That the Clerk to the Board is hereby authorized and directed where 1 ~~~ required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 2 J-~ May 27, 1999 343 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 May 27, 1999 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this meeting having been changed from the second Tuesday to the second Thursday, and the second regularly scheduled meeting of the month of May, 1999. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Fenton F. "Spike" Harrison, Joseph McNamara, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by Mr. Jack Trent, Superintendent, Roanoke Valley Juvenile Detention Center. The Pledge ofAllegiance was recited by all present. Mr. Trent updated the Board on renovations at the Juvenile Detention Home. May 27, 1999 345 Supervisor Minnix moved to adopt the request. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA Supervisor Johnson moved to approve the first readings and set the second readings and public hearings for June 22, 1999. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 1. First reading of ordinance to obtain a Special Use Permit to construct a life care facility, located at 7603 Marson Road Hollins Magisterial District upon the petition of HCMF/American Healthcare. 2, First reading of ordinance to obtain a Special Use Permit for an accessory apartment, located at 4927 Huntridge Road, Hollins Magisterial District, upon the petition of Elizabeth Lawson 3. First reading of ordinance to rezone 10 61 acres from R-1 to AR to construct areenhouses. located on West River Road (tax map #64.03-1-34), Catawba Magisterial District upon the petition of Roger Rardin-The Tyler Rose Inc. IN RE: FIRST READING OF ORDINANCES 1. First reading of an ordinance to acquire the Read Mountain Water May 27, 1999 347 Mr. Robertson presented a timetable for purchase of the water system and explained that the SCC must approve the sale of the water system in accordance with the Utility Transfers Act in the Code of Virginia. Funds for purchase ofthe water system are available as follows: $269,737.51 are presently allocated in Water Fund for water system acquisition and $370,262.49 is available in Water Fund Unappropriated Balance for a total of $640,000.00. Mr. Robertson recommended that staff approve the purchase of the Read Mountain Water System and the addition of two personnel and vehicle count after approval from the State Corporation Commission. Supervisor Nickens expressed concern about adding two additional staff and vehicles for only 800 additional customers. Mr. Robertson responded that the additional staff would be doing more than reading meters, and that they are currently spending over $300,000 in overtime costs. Supervisor Nickens asked for additional information about the proposed additional positions and the current overtime costs at second reading on June 8, 1999. Supervisor Johnson moved to approve the first reading and set the second reading for June 8, 1,999. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix,~Harrison, Nickens, Johnson NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the acquisition of May 27, 1999 349 belonging, for an amount not to exceed $5,500.00. 2. That the purchase price, and estimated closing costs of $1,300.00, shall be paid out of the Glenn Mary Industrial Park account. 3. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the acquisition of this property, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall ~be effective on and from the date of its adoption. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Second reading of ordinance authorizing the execution of an agreement with Home Depot USA, Inc. to reimburse the County for certain expenditures, and to address the sale of certain real estate (0.251 acre identified as Tax Map No. 77.13-5-30 and 0.254 acre Tax Map No. 77.13-5-31). (Paul Mahoney County Attorney) 0-052799-3 Mr. Mahoney advised there were no changes from the first reading. In response to questions from the supervisors, Mr. Mahoney explained that (1) the decision to demolish the homes was made by the County, not Home Depot; (2} that the County should be responsible for the costs and the maintenance of the parcels; (3) that Home Depot had no obligation to reimburse us for the purchase of the homes; (4) while there is no need for the property for park land, there is probably a long term benefit in the future because the land could be used for a second access to the Route 419- Brambleton Avenue site; and (5) that the assessed value for each property was between $75,000 and $80,000. May 27, ± 999 . as follows: 351 1. That the execution of an Agreement with Home Depot U.S.A., Inc. is hereby authorized and approved; and that the County Administrator, or his designee, is hereby authorized to execute this Agreement on behalf of the Board of Supervisors and the County of Roanoke, all upon form approved by the County Attorney, and to take such actions as may be necessary to accomplish the purposes of this ordinance. 2. That the County shall use its best efforts to sell the Properties for an amount at least comparable to the Expenditures.. If the County receives an offer to purchase the Properties for a price at least equal to 85% of the Expenditures, the County may sell the Properties without the consent of Home Depot. In the event the offer is less than 85% of the Expenditures, the County shall obtain the consent of Home Depot prior to sale. The County shall be solely responsible for the maintenance and upkeep of the Properties. The County may demolish the Properties, or may rent the Properties. 3. That upon receipt of these funds from Home Depot, said funds are reappropriated to the Capital Fund. 4. That this ordinance shall take effect immediately upon its adoption. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Johnson NAYS: Supervisor Nickens 3. Second reading of ordinance appropriating the funds for the fiscal year 1999/2000 budget. (Brent Robertson, Budget Manager) 0-052799-4 Mr. Robertson reported there was a correction to the code section in the ordinance from the first reading. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 052799-4 APPROPRIATING FUNDS FOR THE 1999-00 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public May 27, 1999 ~~~ County of Roanoke Adopted FY 1999-2000 Budget May 27, 1999 Expenditures: General Government: General Administration Boazd of Supervisors $ 241 006 County Administrator , 201 023 Community Relations , 171 207 Asst, Co. Administrators , 256 865 Fiurnan Resowces , 409 635 Cotmty Attorney , 354 623 Economic Development , 816, 080 Total General Administration $ 2,450,439 COrlStlt[ltlonal OffiCerS Treasurer $ 603 945 Commonwealth Attorney , 554 708 Victim/Witness , 30 665 Commissioner of the Revenue , 625 120 Clerk of the Circuit Court , 762 175 Sheriffs Office , 1 240 636 Care & Confinement of Prisoners , , 3,127,288 Total Constitutional Officers $ 6,944,537 Judicial Administration Circuit Court $ 133 068 General ~~~ COQ , 40 478 Magistrate , 1 655 J & DR Court , 10 429 Cowt Service Unit , 332,385 Total Judicial Administration $ 518,015 Management Services County Assessor $ 733 613 Financial Planning , Public Transportation 757,423 Management and Budget 105,200 Procurement Services 132,689 316,870 Total Managealent Services $ 2,045,795 May 27, 1999 355 County of Roanoke Adopted FY 1999-2000 Budget May 27,1999 Transfers to Other Funds Transfer to Debt -General & Schools $ 7,830,083 Transfer to Capital 2,546,925 Transfer to Schools 47,626,138 Transfer to Schools -Dental Insurance 315,727 Transfer to Internal Services 893,911 Transfer to Comprehensive Services 879,000 Transfer to Youth Haven II 50,000 Transfer to County Garage 1,215,658 Total Transfers to Other Funds $ 61,357,442 Unappropriated Balance Board Contingency 100,000 Total General Government $ 106,590,750 Youth Haven II $ 447,468 Comprehensive Services $ 1,797,917 L-911 Maintenance $ 725,000 Law Library $ 38,095 Recreation Fee Class $ 848,102 Internal Services Management Information Systems $ 1,482,344 Communications 564,657 Total Internal5ervices ~ $ 2,047,001 County Garage $ 1,215,658 Total General Fund $ 113,709,991 May 27, 1999 357 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 1999, are reappropriated to the 1999-00 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal- year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 1999, and appropriations in the 1999-00 budget. 5. That all school fund appropriations remaining at the end of the 1998-99 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 1999-00. 6. That all General Fund appropriations remaining unexpended at the end of the 1998-99 fiscal year not lapse but shall be reappropriated as follows: a) 40% of these unexpended appropriations shah be transferred to the unappropriated Capital Fund Balance; b) 60% of these unexpended appropriations shall be re-appropriated to the same department for expenditure in fiscal year 1999-00 as provided by Resolution 042396-5. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None May 27, 1999. 359 I g I~ 5 ~ 0' e O ~ o ~ c~ ~ ~ ~ ~ A ,~ 0 Cl . ~ V t m ~ m E 7 E ~~~o~~~~~~~~~~~~~~~~~~~~~~~~~~~~ C'! 07 H N N 11f N tD tD tG fD t0 m t0 fD fG t0 t0 f0 t0 1~ f~ I+ P !~ A tti P. !~ I~ N N N N N {V N N N N N N N N N N N N N N N N N N N N N N N N p~ Qf Q~ p~ O R 0 0 0 0 0 0 O Q P P~ N N N N N N N N N N Of ~ Ol 0 0 ~ Oi ~ O ~~ ~ S~~ O O ~ ~ ~ ~~ ~ ~ ~ ~ ~ m ~ O O O O O N N N N N N N N N N N N N ~ Of {7 FI Of I7 P1 l7 vi pj N N N N N N N N N N N N N N N N N N N N N N N N N N N N N NI ~ NO W ONE 0I ^ ~ ~ ^ ~ ~ ~ ~ A ~ 1 ~ r 1~_I tD 10 m 100. tND~ tN0_ f0 {O 100 tO0~ l O l O Of O) O) ' 10 ^' T A^ A A r ^ A^ ~ A m ~ m ~~~~~ m ^ 0: ^ N ^ ^ Y ^ N 0 0 {7 ~- ^ N^ r l'7 C i' ~ ~ 07 t^l N .- Pl N 1~7 ^ N m C a m c r 0 e c ~ E U m -~ x ~ ~ y ~ aNi u y 0 q ~ 9 V .m. O E = m ~° ~, m ~ _ o _ m ~~~ W Y a a~ X a n n 2i a a 8 a. ~ a a a a a o. a k a E E E£ E E E E E E E E E~ E E E E E E E E E E E E E E~ E d d m m m m d o m m m m x x x m m u o m m m m m g m m m e c c e c c c e~ e~ m m~ m o ~i '~ '~ m '~ m o u a3 'ef m m '~ ~ o~ o~ rd c c c c c c c c e c c c c ~d c Z Z 2 2 Z 2 2 Z 2 Z 2 2 Z Z Z 2 2 Z Z Z~ Z Z Z Z Z 2 Z Z Z ~~~~ ~~m~r 3 3 _ ~ 8~. s g o : s z~~~ 8 E ~ ~ ~ g~ m~~° Z 8 ~ ~ ~ ~ ~ S L C ~ ~ ~ ~ ~ q m ~ • '~L ';C LY 0 ,S ~g~~emma$$ ~ U .~e~m~~y~,m U U U z C U t7 d~ G U C~ ~~ a rq 1& ~& m~~ m a~ i~~ 7~~ a {p oQ ~ p ep oFp- pFp 1~~ N S S S U ~Uy (Uy U ao m m ao N f a0 h tD 4II aN0 ~ ~ ~ t0 Q aP0 ~ m m m m m m 10 f0 N 1q t0 tD 1D m tD t0 m 1N0 m OI ~ ~ ~ ^ ~ N ~ ~ ~ ~ ~ ~ ~ r r ~ r N P! ~ ~ ~ ~ ~~ ~ ~ ~ May 27, 1999 361 ~ A ^ A ~ A ~ ~ ~ ~ ~ ~ ~ n ~ ~ ^ ~ ^ ^ A N YI IA tf1 N INII 1f) N ~ ~ ~ H ~ N h 117 lm l0 O m ~ OI m7 O; W O~ 01 Q) m/ O; ~ (Y(~~f 1~1fr7;7 (N1~~ N N iff 1(f i(1 N N cY 1pN~~ 1N1~~ fpp~77( 1C1(17{7 lY N yNy77 1f1`~~~, f`~ N C{ iY y1N1~~ O O O C7 lr~l h P'7 07 P7 P7 P7 ~ V7 P7 P7 Pi PI !1 {~~7 1~7 ~ O~7 ~ ~ ~ CN'7 P'1 Rf V7 P'! ON7 M P7 P7 PNf 1N9 ~ IN7 /7 P~7 Pnl Of • ~ ~ °I 1~ ~ A Ir 1~ r ~ n n ~ ~ ~ NON N ^ ~. N In ifl N ~ N N 1f7 Ifs 1n ~ Ilf N IA It) It7 O O O n r : n n I(7 t to u ao m ro m m m m m m m ao ee a6 eo m co ai cc of rn of a~ m p7 w a~ m ~ m m m o7 W of ~ N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N l9 ~ l7 7 ~ 10 i0 i0 i0 ~ {D 0 m t° f~O~ f0 f0 t0 m iNO t0 ID t0 tD t0 f0 lD t0 f0 {O b t0 1O 10 fD fD fD fC b t0 ~ d O CO !0 O m m m m m W O m cD ~ a0 R7 aG N N N N N N N N N N N N N N N N N N N N Rl P1 M Oj (~1 Pf Pj pj 1ry' t~ p7 P1 17 P7 {rj lrj 1(1 Ifj 1fj N N N N N N N N N N N N N N N N N N N N N N N N L 1 r r r N N r N N r CY f0 Q ~ r r im (~ r~ r r r r r w r W ~ Pf If7 1~1 W N 7 I c N ~ ~ ~ i c ~ o c~ m> a ~ c m E E~ ~ m ° 1 E ~ o fi o C~ z~ m m m E E _ 1~ < { N $ p H Oq ~ ~ ~ o .~ .~ Y~ ~ V ° Um ~ ~ d u Y a ~ o ~ n aTFi v ~ = m m ° ° o -O v7 ~i rq a > ~ 8 arm. ~ ~ d Sot ~ ~ ~ c E. m S o m e v O o d ~~ E m 2 1n -~1 ~ e~ N y ° ~ N B < N N m m~ ~1,7~ E~ CC h o Z, m S ~+ E E y E d E m m m -'E a w e 'Z' ~ m N E A O L~ O ~ m- m '.~ O~o O ~ O O m O ~ m m Ti U ~ ~ E E N m ~ C C ~ _~ - '' i' ~ ~ d m Y U F U ~ U ~ C7 d° > w U U U U U C7 C7 in w a a° s' 3 m ~ ~ tg ~ ~ ~ ~ S } ~, ' v o o s o0 $. a ~ Pa 3. ~ a~~ a. ff 'X n a a Fi ~ E n a '~ a~ a$ c a a n E~ a o a a c$ ~. a Ed o ~, E E E E E E E E~ E E E '~ E E E E E E E E E E E E~ E E~ E E E E E E E~~ E o m m m o m m m m m m m m m m m o m m m m m~ o 1 m m m m m m m o m m m m ~.~ m m m m axi E ~ '~ o~~~ m x x a x 7°t a x 7c x x x 7e a a x o rd ~ o o~ o o~ GC c o x o o~ o 0 0 ~ c~ °~c c° E o m E m m '~ m m m m m m c z z'z z z z z z z Z~ z w z z z z z z z Z z Z 2 2 u~ ? z w z z z Z~ z z u'~ w Z . ~ ~ ¢°u ~ e `~ ~ ~ F Z $ y .. ~ N 111 ~ ~$+ ~ m ° V - ~ ~ m I~i {m,~ {~~ ~ p 6 ~ ~ ~ O S ~ ~ 2 .~c~ tf ~ ~ m Sit ~ y d C m tq fA N ~ c° m yU E y Y u 8 ~° ~~~ o N N4 ~° a ~ ~ ~ m ~ w p U x ~ 2 0 2~ o ~ ~ m ~ ~ ~ ~ ~ 8 ~ E ~ _g c d C~ iq r'n W m' }t U~ H~ ~ v v E 3 _9 N Y m U~ H a~ ,~ ~~ ,~ ~ o e~ ~ y E E E E 5, E ~ ~ ~ m o 10. y, °' m U ~ 8 ~ 'ed ~ °I ~ 8 ~m ~ `j € '~' E `~ m o '~ m m ~ a L° m E3p3 ~ ~ m ~ o ~ ~ m ~i ° o ~ a` a a` a r S- w `~ N~ U U C7 w 1- U a ~ m< w aL 1A ~ t} x m O~~ rA m w w ~ m C7 to m ~ ~ ~ ~ ~ ~ ~ ~ ~ m ~ ~ ~ ~ ~ m m ~ 8 ~ ~ ~ ~ ~ ~ m ~ ~ m $ ~ n n ~ ~ m et ro m m m r m m m n n n n m ao m :°- a^ m m m ^o m m m m w m m May 27, 1999 ~ ~~ _ I p N N N N N t E ro ro io m m a o ~ ° ° c c e r Y Y Q C o m m m m m~ O V < T P iq l+! i7 N ~ i 7 E vni. v^i. ~ ~ u"i, i G N N N N N t E CJ „- T r N .- ' o 1 o ~ ~t ~ C a~ ~ ~ w `n N a ~ i Z r C '. o ! n- i E E gEg E ~ I o C m ~ Z Z 2 Z W `e a ~ ~ Y ~ ~ a ^ a° z s ~ ~ m ~ F z N N ~ ~ 5 a ~~a~a~ as^m~n m N ~! N Y Y ip ~I~ ~ ~ ~ ~ ~ ~ ~ ~ ~9~ ~ ~ ~ m~~ ~ ~ ~ ~ ~ ~ ~~ 7 N N N N N N N N N N N N N N N PP Q O r Q Q T Q Q' r Y Q 7 Q Y R Q 7 Y f Y P Q f Q Q f Y Q Q Q Q Q Q' r~ rn~~~~~ ~i ~°° ~• n n A n A A n n r - ' y~ at ~ ~ ~ ~ ~ ~ m ~ i°o Po Po go ~ i°o- i S (7 /~'1 ~ ONy ~ ~ ~ ~ i~ N N V1 N 1n n ti !` ~ A A /~ A A f P1 P/ Vl p7 {Z N {7 C] l7 N N (7 N PS t7 P7 C7 1 - W Oi Ql Qf O 0 O A A A Ql Q/ Of OI W n A N A n A A A A r i ~ m ~ ~ ~ c~i- o~i. °m_ ~t ~ a~i- °m ~ °m m p~ c°~ ~ n p~ vi- pm ~ an i - Cf O a0 m fb 40 m m m 00 O N CO CO W {' O O O l~I ~ l7 ~ {~1 1 J N N N N N N N N N N N N N N N l~7 Of Pf -I {7 N r N ~- '- C7 N N tf7 O ~, i"1 ~- E 0 5'' N E ° z° o o U 0 3 ~ ~ ~ ° m ~ ~ v ~ ~ n V C ~ ° m m ~ ~ ~ a W Z' m ,¢ a m act m~ '~ ~ i ° x~om~ tg =, ~ z m m ~ ii fi ~ a° v C~ ' ~ m r '- ~- r r r m ~ ~' N m w w_ ~ um ~ r1° ~ H w ~ ~ s s~~ 9 s s~ ss~pp s W Q A 10 VI N u ~C G G C C ~ G C C c c . ~ ~ °a a o m u E 44 E E qq E a E qq E E ° °' c ~. ~ a~ a~~ a~ E E E !'~ x ~ " E F E o X x o m x x x o 0 o m a u'1 w w 'uS 'u5 u+ w w z Z Z w ~ u ~~ < s` C~. t ~ C6 N N O G ~ C ~ C N. o ~ ~ ~ ~ E e ~ 81 .~ z t- z V o m L YI a ~ ¢ N v7 N v. ° ~ G g m $ ~ s ~~~'~~~~~°3 S ~ ~ ~ ~ m ~ m ~ ~ ~ ~ s ~Z ~ N> < w w w ~ ~ ~ a a° ~ ran ~ N N N l~1 VNf {Nl, O~1 C~I Y Y v tom' r0 ~ m ~ o ~~s m o m < c e ~ c i v o a a °~ ~ i a c c o c a a o~< ~, o aEi ~ ~ m m ~ ~ S aEi c~ d~ ~~ E E E m m wzz>~zzzwwu o 'g ~. a p~v D U @ uvi o 0 O a ~ € a ~ ~~w ~~~ ~ N trty~ o o S. i 7 q~~ L L H 6 G i S~ p o o t `8 a N N N E T{ m ~ E E a ~ ~ 2' ^ a ~~a~a~3 N N N N N NI N N N N N N N N N N N N N N N N N N N N N N N N N N f Q Q? Q 'Q 4 R Y 7 ~ ~ ~ i~'1 l~'7 P) ~ ~ A A A A A A n r~ i m a~ w o; m m m m ~ F7 ~ l7 N A 01 ~ P7 -I ~- P7 N N N Pf N ~- E m ~' W 0 c m » ~ ~ € _ e ~ ~ s c ~ ~~~.~~ Y .~ O i ~ a19. w ~9~pp s ss~ s syy ~ spp C C L C C C q o. o o a o o~ o o ~I o m E m m o g Eg m i `` w w w w w a u7 w N ° O "~' ° x ~ ~'Qj a_ n lJ q C `e ~ E '~ ~ g ~ 8 ~ a o .m $ ~ ~ ~ 3 E ~ N O N~ T N ~ ~ {p N N N N N ~ Y N N N H N N N N a i May 27, 1999 ~~~ I ~ N N N N N N N N N ~ 07 of ~ °l ~ ~ M PI Pl P7 01 n ^ n A ~ ^ ~ ~ Oo 000 m "M OC OD ~ ~ OI Ql E R Q R R V f Q Q Q ry. K K N N A l7 NI /7 17 /9 P7 Q P Y Q P P 00~~ f~ N ~~~~~~C~~~~~~~~ g~glogg~~~~~~~ °d P~~Pd~fd~Pd~~~~ ~ r r r r r r r r r~• ~ ti n n y ~PPn ~ PP~ „„ yp~~ 1p~~ N ~po~ pN~ °, °, °i m m m °i m P v v p r r r r r r r r r IA N N h N S O ~ O ~ p 0~ 10 (O ~ f0 tD P P i V^~ R Q Q Y P ~ Q Q a0 O m a0 a0 Q m e7 W O pp O oo {r~ Pf Of Vf Pf Ol Of N N N h N a0 OD Qi aD m m m Q Q 4 f Q Q Y Q Q Y Q ~ IO N 1° N ~ N N N N N m~~ m Yf h Iff N IfJ N N N Yf Y] h m !° m m En ~ ~ ~' ~ ~ ~ ~ ~ n ~ ~ ~ ~ ~ ~ ~ ~ n ~ ~" 0 0 0 0 0 o m m m m n ~ m tm'1- ~ ~p ~p m pp m m m O O O O O N N N N N N N Q Q Y Q R Q~~ f~ ~ t~ !~ ~ ~ °f W P7 l7 Rl C7 M Ol 01 7 Q T Q Y `t R Q Y Y Q Q O Y P R P P Y Y Y Q Q Y Q Q P Q to Y7 E W r r r N N r .r r r ~ e r r ~ r N r r ~- r N r r r ~ r r N1 r O 2 E m r ~ c c c `e e c c pp° c ,~rd U~~ E E E E E aci ~ E ~ S c ~ ~ o, ° 0 0 o b' o ~ € o ~ ~ ' ~ o ~ ~ r~ U K ~ ~ ~ ~ ~ D ~ ~ ~ c ~ m a c p „ ~ ~ ~ ~ ~ ~° ~ ~ E E E ~ E ~ m ~ E E ~ E E = E it g c°i t~ ° 2~ ° m E ~ c Z, W E ~ ~ 'g ~E gg ~ E m E ?' E c E E~ E~ m m a ~+ '~ ~ E ~' _$ E E~ 5 0 g ~°v~icic3w~~c7z=~c`3~t~~c9tirciasiw~ti~c~~it~~wc~-i.'-,ccgac~~cY zs a~'rrs rrs o z~'araz arrzs arzzzzrs ~z c ~ °° m ° ~ ~ ~ ~ € o ° " ~ ° e ~ o o ~ o 0 0 $ ~ ° a c g ~ ry ~ ~ ~ $ '° g ~ a a a $ C ° ° 0 0 o C C ~ $ mm4 ~, ~ ~ u }m~ a, ~p m ~ ~ ~' ~ ~ ~RR m or ° m ~ m • ~ ~ ° u m =' v E o e ~ S ~ E `~ ~ awEi ~ ,~ o n o e n Jf ~ ~ yi ~ ~ ~ E E ~ in u~i ~ ,~.j ~ ~ ~ n E ai ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~,~~s~ a n o. o. a .o. a E n a n n a a n a n n a 6 6 n c n n a a E E E E E E F~. E b E E E E E E E E E E E E E E E E E E E E E E E E E E~ E xm xm aamp~ fxm~ x° a~ ~°( x ~ ~ xxm X xx° % Vim{ x ° ° ° m ° ° m m ° ° ° ° m W W W W W W W W W W W W W W W W W W W ~ W W W W W UJ ~ W W W W lU W W tL W W C '~ o ~ s ~ ' E ~ V g S c~ n ~ E m 3~ ~5 '3 $ ° ~ o ~ m $ 3 '~ n ° ~ ° $ a d 3 ° ~ ,~ °~ n U ~ U ~ ~ c~ 3 W G: z~ z~ a ~ ~ o~ m n$ m~ c~~ m~ c~ h~~~ ~ 8~ 3 o H o m c~ a 9 R m m ~ m O O ~`1 O Q O t° m V O N tD m O P N V N T t'1 N lN7 N~ fWV f° N N N ~ m~ N IPA '~~ ~ ~ N N~ ~ ~ ~~'' N m N C fD • O N N N N N N N N N N N N N N q {~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~j ~ ~ ~ ~ A May 27, 1999 3 ~~ L d .~ 7 z N Q Z 4 c J ~ a 2 °o ~ o ~ ;,~. 1-- Qy N U ~ ~ ~ T = QN ~ J ,~, U ~ d H m O U r r M r r r r r c d T ~ c ~ m °' ~ U .~ Q .«. ~... N '3 ~, N ,_ ~- O` w L U .n ~ `m U m s ~ aEi H L 3 .~°c o ~- .II .II .a ~ y = ~ Y O O O O ~ ~ ~ ~ m m m U F ~ U U O a O ~ N N ~~ 01 Q7 Q1 ~ Q1 ~ rn Qi O r m a 0 N O a m N N R V C O F- May 27, 1999 .; ~19 c~ ~ ` a Z °o i ~ N .1 F- Q ~ f V o~ ~ ~ ~ F ~ t}L i g U r ~ C ~: a ~ ~ n ~ Ip 1 N Of ~ {• t O iD i N 1 N N 1 0 0 -"> m m r r i m m W ~ U U _~ o n E Z5. E w m c $ ~ o ac y O C N ~ m b .y Q 1 I ~ 1 P1 N 1 1 ~ m r b W U d ~O L a a z ~ C d. C] d L ~ N ~ Q~~ r ~ ~ 41 C 5 U R 0. n 0 e a o ' V F A Y A O r Y I it t0 O Q OI m .o a` Y . ~ 0 s ~a x w `o m . _ 'v m 0 1 ~ N 1 1 r ~ ~ N N a .` g '° a J z ° ~ N °_' Q Q ~ Y 'n U O1 O 'u ~ .- ~- c ~ N ~ ~ U ~ t0 d fl r c w A Y C ~i O H v O Q 1n ~ ' N m ~' c a U a x W i o` c g UC O a' J I i ~ N i ~ ~ N b a t- O d J Q Y A O F- May 27, 1999 371 I IN RE: APPOINTMENTS 1. Blue Ridge Community Services Board of Directors Supervisor Johnson asked that a letter of appreciation be sent to Susan Cloeter who has resigned from this Board. 2. Board of Zoning_Appeals Supervisor Minnix nominated Rodney McNeil to serve anotherfive yearterm which will expire on June 30, 2004. 3. Clean Valley Council Supervisor Minnix nominated Joseph McNamara to serve another two year term which will expire on June 30, 2001. 4. Fifth Planning District Commission Supervisor Minnix nominated Joseph McNamara to serve anotherthree year term which will expire on June 30, 2002. 5. Fifth Planning District Commission Metropolitan Planning Organization Supervisor McNamara nominated H. Odell Minnix to serve anotherthree year term as an alternate. His term will expire on June 30, 2002. 6. Parks and Recreation Advisory Commission Supervisor McNamaranomingted William Skelton to serve anotherthree year term representing the Windsor Hills District. His term will expire on June 30, 2002. 7. Roanoke Valley Resource Authority May 27, 1999 3 73 _ _ I 5. Request from Schools to appropriate $85,000 Summer Youth Employment grant through Fifth District Employment and Training Consortium. 6. Request from Schools to appropriate $2,750 Grant from the Virginia Commission for the Arts for Virginia Opera. 7. Request from Schools to .appropriate $5,316.40 from the Virginia Department of Education to mail School Performance Reports. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: REQUESTS FOR WORK SESSIONS Mr. Hodge asked for a work session to be scheduled for the June 8, 1999 meeting to update the Board on Phase I and II of the school construction projects. IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS 1 David Courey 3419 Ashmeade Drive S.W., spoke in opposition to salary increases for the Board of Supervisors. IN RE: REPORTS Supervisor Johnson moved to receive and file the following reports after discussion of Item 6. The motion carried by a unanimous voice vote. 1. General Fund Unappropriated Balance May 27, 1999 375 Chairman Johnson announced that the evaluations of County Attorney Mahoney and County Administrator Hodge will be held at the meeting on June 8, 1999. IN RE: CERTIFICATION RESOLUTION R-052799-6 At 7:00 p.m., Supervisor Johnson moved to return to open session; announced that the Executive Session was held from 4:15 p.m. until 5:15 p.m., and moved adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson ABSENT: Supervisor McNamara (was absent at 7:00 p.m. when the vote confirming the Executive Session was held. He returned at 7:11 p.m. and voted aye.) RESOLUTION 052799-6 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and May 27, 1999 3 77 by Ohio State Cellular, and is located .4 miles north of Airpoint Drive. At the Planning Commission, several citizens spoke in opposition to the request because it would obstruct the view, and because when the Board approved the site for the existing tower, the applicant told the Board and citizens that the tower would never be increased in height. The Planning Commission recommended denial because of previous commitments to the residents and because the petitioner had not looked for other less obtrusive locations. John Parkin, representing US Cellular, advised that they are making this request to reduce the area of coverage to avoid interference with neighboring sites and to allow for co-location. They -have modified their proposal and eliminated the .platform structure which will improve the visual impact. Mr. Parkin explained that they met with the homeowners in the community and attempted to improve the visual impact. The following citizens spoke in opposition to the petition because the proposed tower will impact the visual beauty of the Bent Mountain area and the need to protect the viewsheds on Route 221. 1 Alan Gleiner. 10185 Bottom Creek Road 2 Susan Bowles, 10357 Ivy Ridge Road 3 Eldon Karr 8011 Poor Mountain Road 4 Charlotte Lester. 9168 Lookout_Lane Supervisor Harrison asked how many cellular towers are now located in Roanoke County. Mr. Harrington responded there were 14 and all were at the maximum height. Supervisors Minnix and Johnson both noted that they made a commitment May 27, 1999 379 2) During initial approval of this site in 1994 the applicant told the Board of Supervisors and the citizens at the public hearing that the tower, if approved, would never need to be increased in height. 3) The placement of a steel monopole and related antennas would have an obtrusive visual impact on the views and vistas that exist along this section of Rt. 221 leading to the entrance of the rural Bent Mountain Community. 4) The applicant has not explored the possibility of alternative less visible sites in the area. The applicant advised the Planning Commission that they did not look for other sites because they already owned this site. 5) The proposed tower would be 50' taller than the adjacent roadway and highly visible, as opposed to the existing pole which is below the road and not visible. 3. Second reading of an ordinance to obtain a Special Use Permit to construct a fast food restaurant and drive-thru, located at 4065 Electric Road, Cave Spring Magisterial District, upon the petition of Krispy Kreme Doughnut Corporation. (Terry Harrington, County Planner) 0-052799-8 Mr. Harrington advised that the petitioner plans to construct and operate a fast food restaurant with adrive-through window at the former Hurricane Hatties, a 1.15 acre restaurant site on Electric Road in the Tanglewood Mall area. They plan to construct a 5,700 square foot building. A bypass lane is also shown for the drive- through window. Anew access is proposed to the site from Electric Road. An access from the site to the private drive currently serving McDonald's and Chuck E Cheese is shown to be abandoned. May 27, 1999 3 81 I ORDINANCE 052799-8 GRANTING A SPECIAL USE PERMIT TO KRISPY KREME DOUGHNUT CORPORATION TO CONSTRUCT A FAST FOOD RESTAURANT AND DRIVE-THRU TO BE LOCATED AT 4065 ELECTRIC ROAD (TAX MAP NO. 87.07-1-50), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Krispy Kreme Doughnut Corporation has filed a petition to construct a fast food restaurant and drive-thru to be located at 4065 Electric Road (Tax Map No. 87.07-1-50) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 4, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 27, 1999; the second reading and public hearing on this matter was held on May 27, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Krispy Kreme Doughnut Corporation to construct a fast food restaurant and drive-thru to be located at 4065 Electric Road (Tax Map No. 87.07-1-50) in the Cave Spring Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) Site will be developed in substantial conformance with the concept plans dated March 11, 1999. (2) The landscaping on the site shall be in general conformance with the Krispy Kreme conceptual site plan prepared by John R. McAdams Co., Inc. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to approve the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: Supervisor McNamara 4. Second reading of an ordinance to obtain a Special Use Permit to construct an educational facility, located in the 7800 block of Olsen Road, Hollins Magisterial District, upon the petition of May 27, 1999 383 Douthat advised that they would work with the staff on improving ingress and egress. Mr. Harrington also advised there could be a small resubdivision and that part of lot 13 will go into Lot 12. Supervisor Johnson moved to adopt the ordinance with additional conditions. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 052799-9 GRANTING A SPECIAL USE PERMIT TO THE ACHIEVEMENT CENTER FOUNDATION TO CONSTRUCT AN EDUCATIONAL FACILITY TO BE LOCATED IN THE 7800 BLOCK OF OLSEN ROAD (TAX MAP NOS. 26.16-2-12 AND 13), HOLLINS MAGISTERIAL DISTRICT WHEREAS, The Achievement Center Foundation has filed a petition to construct an educational facility to be located in the 7800 block of Olsen Road (Tax Map Nos. 26.16-2-12 and 13) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 4, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 27, 1999; the second reading and public hearing on this matter was held on May 27, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to The Achievement Center Foundation to construct an educational facility to be located in the 7800 block of Olsen Road (Tax Map Nos. 26.16-2-12 and 13) in the Hollins Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The site development shall substantially conform to the concept plan by Balzer and Associates, dated March 10, 1999 and preliminary construction system analysis and to include paving of roads and parking areas. (2) New sewer service for the site shall connect to the sewer main along the West Fork of Carvins Creek. (3) Type C, Option 2 landscaping shall be planted where the school development adjoins residential properties, and between the May 27, 1999 385 are allowed only after a special use permit is granted so that the County can control the scale and nature of proposed uses and their impacts on the community. Mr. Harrington reported that at the Planning Commission hearing, citizens expressed concern about adequate parking, incompatible use in the neighborhood, and previous police reports at the current location on Williamson Road. Mike Amos, Precision Investments, and Ray Barger, manager/owner of Spurs represented the petitioner. Mr. Amos presented copies of aerial shots of the building. He advised there would be additional parking in the upper area with lights and a pedestrian pathway to the lower area. He also agreed to share the cost of speed bumps with Consumer Credit Counseling (CCC) to avoid speeding between the two facilities and to replace the fence near CCC. Mr. Barger addressed the police reports on their current location, known as Spurs, explaining that out of 146 calls in 15 months, only 26 occurred when Spurs was open. He advised that they will hire their own security and the lounge will only be open on Thursday through Saturday from 7 p.m. to 2 am. The following citizens spoke in opposition because of parking concerns, noise from the dance hall, the negative impact on child care centers and an elementary school located near the proposed project, and safety concerns from customers drinking and driving. 1. Leisha Cook 5434 Oakland Boulevard 2 Dudley Woody, P O 14125, Roanoke, attorney representing Consumer Credit Counseling Service, who was concerned about parking especially May 27, 1999 3 87 would be open in the evening. Mr. Harrington advised that the current building has been vacant for about two years and that he has no details on the economic impact of the proposed facility but it would bring additional revenue to the County. Supervisor McNamara expressed concern about the noise level and suggested delaying action until June 8 to review the police calls at the current location and see if the noise level could be reduced. However, Supervisor Harrison advised that he was concerned about the traffic and parking problems and moved to DENY the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None PASS: Supervisor McNamara ORDINANCE 052799-10 DENYING A SPECIAL USE PERMIT TO ABD, INC. TO OPERATE A DANCE HALL TO BE LOCATED AT 7300 WILLIAMSON ROAD (TAX MAP NOS. 27.10-7-1 AND 2), HOLLINS MAGISTERIAL DISTRICT WHEREAS, ABD, Inc. has filed a petition to operate a dance hall to be located at 7300 Williamson Road (Tax Map Nos. 27.10-7-1 and 2) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 4, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 27, 1999;wthe second reading and public hearing on this matter was held on May 27, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of Supervisor Harrison to DENY the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None PASS: Supervisor McNamara May 27, 1999 389 Supervisor Johnson moved to adopt the ordinance with Condition #2 amended. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 052799-11 GRANTING A SPECIAL USE PERMIT TO BRANCH MANAGEMENT CORPORATION TO ALLOW EQUIPMENT SALES AND RENTALS TO BE LOCATED AT 5120 PETERS CREEK ROAD (PART OF TAX MAP NO. 37.08-1-6), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Branch Management Corporation has filed a petition to allow equipment sales and rentals to be located at 5120 Peters Creek Road (Part of Tax Map No. 37.08-1-6) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 4, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 27, 1999; the second reading and public hearing on this matter was held on May 27, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Branch Management Corporation to allow equipment sales and rentals to be located at 5120 Peters Creek Road (Part of Tax Map No. 37.08-1-6) in the Hollins Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The site shall be developed in substantial conformity with the concept plan submitted. (2) There shall be a solid six foot high wood fence with along the southern property line of the site extending from the proposed entrance to the site, in an easterly direction to the corner of the property to be enclosed. Screening, landscaping and buffering shall be installed along all fences along the entire southern property line. A six foot high wood fence, landscaping, and buffering shall also be provided along the entire northern property line. The eastern side of the property may be enclosed with a chain link fence. This property line shall be landscaped, and buffered with "Red Tips" or comparable landscaping to ensure that the fence May 27, 1999 391 procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $11,817.56_by Ordinance 062398-14 and further has eg001anddfohthedace-chaaman of the Bos d to for the chairman for the Board to be $1, be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading on this ordinance was held on May 11, 1999; the second reading and public hearing was held on May 27, 1999. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia~'on 3 07eof therRoanoke CountytCh rteroa d 3.0% pursuant to the provisions of Sect Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $12,172.09 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 1999. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Nickens: (1) He advised that he met with representatives of United Way to discuss their being involved with the distribution of County funds to service agencies. They accepted the idea, and with Board concurrence, he would like to prepare a letter to the United Way requesting the United Way's participation. (2) He has received information that the Rising Star Sports Camp is still in violation of the County Code. He asked Mr. Mahoney and the Planning staff to investigate in the immediate future to discontinue these violations. (3) He advised that the County staff May 27, 1999 393 ~ IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS 1. Jay Huffman, 818 Shirley Road, Salem, pointed out that economic growth in West Roanoke County will bring more residents into that area and that Glenvar Middle School needs to be built to fulfill the future school needs of the area. ' 2. Nancy Hughes, thanked everyone who helped to make the traffic light at the intersection of Route 419 and Hidden Valley Middle School a reality, especially Supervisor Harrison, Delegate Dick Cranwell and Senator John Edwards. IN RE: ADJOURNMENT At 9:31 p.m., Chairman Johnson adjourned the meeting to Monday, June 7, 1999, at 12:15 p.m. at the Roanoke .Municipal Building for the purpose of a joint meeting with Roanoke City Council. Submitted by, Mary H. Allen, CMC/AAE Clerk to the Board Approved by, Bob L. Johnson Chairman ~ 1 si June 7, 1999 ~4~ Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 June 7, 1999 The Board of Supervisors of Roanoke County, Virginia, met this day at the Commonwealth Building, 210 Church Avenue, Roanoke, VA, this being the second Monday and an adjourned meeting from May 27, 1999 for the purpose of a joint meeting with the Roanoke City Council. IN RE: INVOCATION The invocation was given by the Reverend Nelson Harris, member of the Roanoke City Council. Lunch followed. IN RE: CALL TO ORDER Chairman Johnson and Mayor David Bowers called the meeting to order at 12:45 p.m. The roll call was taken for the Board of Supervisors. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix, Joseph P. McNamara MEMBERS ABSENT: Supervisor Fenton F. "Spike" Harrison STAFF PRESENT: Elmer C. Hodge, County Administrator; Paut M. Mahoney, June 7, 1999 Z4.~- Mayor Bowers noted that the City was raising the motel tax to increase their revenue. He suggested that Roanoke Valley governments look at ways to market the area better and direct more money to tourism. The Roanoke Valley Convention and Visitors Bureau Executive Director David Kjolhede advised that Roanoke, Roanoke County and Salem increased their funding to the organization this year. He announced they received $80,000 in state grant funding and described the Virginia Tourism grant fund. 2. Review of the Regional Stormwater Management program George Simpson, Roanoke County Assistant Director of Community Development) Mr. Simpson updated both governing bodies on the regional stormwater plan which was completed in the fall of 1997, and approved by both the City and the County. He also briefed the Board and Council on Project Impact, explaining that 75% of the funding is from federal grant money, and that funding varies from year to year. He advised that the Citizens Advisory Committee, appointed by both localities, would like some direction from the Board and Council on how to proceed. 3. Update on the joint Skateboard Park (John Coates, Roanoke City Managerof Parks and Recreation• Pete Haislip, Roanoke County Director of Parks and Recreation) June 7, 1999 it is within budget. He briefed the governing bodies on the history of the project which was approved in 1997 at a cost of $8 million. He advised that the Roanoke City and Roanoke County fire and rescue departments are now on the joint system. The Police departments will join the system next, followed by public works and other departments. Mr. Chambliss advised that the Town of Vinton, the airport and Salem Fire Department are also now on the radio system. In response to questions concerning Y2K compatibility, Mr. Snead advised that the system is completely compliant according to the vendor. He also reported that a regional group of public safety officials are continuing to meet to work on other joint opportunities. 6. Report on the Regional Refiuse Collection Proposal {Don Myers Roanoke County Assistant County Administrator) Mr. Myers reported that in 1995, a team was formed to explore areas to reduce expenses and regional refuse collection was investigated. At that time action was postponed because of the differences in the two collection systems. However, with the implementation of automated collection in the City, the team is meeting again and looking at the pros and cons of regional refuse collection. The team has been discussing proposed levels of service and cost comparisons between the current method and proposed regional collection. Mr. Myers advised that the team will continue meeting and will bring back a recommendation to both governing bodies. 7. Briefing on the Blue Ridge Parkway Interpretation Center T June 7, 1999 County has water at Spring Hollow Reservoir, the city will also have water. He suggested that this was a good time for the two localities to consider the possibility of a joint water authority. Mayor Bowers again thanked the County Board and staff for their willingness to assist in the water shortage. IN RE: RECESS (Roanoke City Council): At 1:50 p.m. Mayor Bowers declared the meeting of the Roanoke City Council in recess until 2:00 p.m., in the City Council Chamber, 215 Church Avenue, S. W. IN RE: ADJOURNMENT (Board of Supervisors): At 1:50 p.m., Chairman Johnson declared the meeting of the Board of Supervisors adjourned. Submitted by: Mary H. Allen, CMC/AAE Clerk to the Board Approved by: Bob L. Johnson, Chairman Roanoke County Board of Supervisors A-062299-3.a ACTION NUMBER ITEM NUMBER ~~ , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 22, 1999 SUBJECT: Confirmation of committee appointment to the Parks and Recreation Advisory Commission COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nomination was made at the June 8, 1999 Board of Supervisors meeting. 1. Parks and Recreation Advisory Commission Supervisor Minnix nominated Lee Blair to serve another three year term representing the Cave Spring District. The term expires 6/30/02. STAFF RECOMMENDATION: It is recommended that the above appointment be confirmed by the Board of Supervisors. SUBMITTED BY: ~~:~~, . Brenda J. olton, CMC Deputy Clerk to the Board APPROVED BY: ~~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Absent Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x Denied () Harrison _ x Received () McNamara- _ x Referred () Minnix _ x _ To () Nickens _ x _ cc: File Parks & Recreation Advisory Commission • f '~l ACTION NO. A-062299-3. b ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 22, 1999 AGENDA ITEM: Designation of voting delegate to the National Association of Counties Conference, July 16 - 20, 1999 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The National Association of Counties Annual Conference will be held July 16 - 20, 1999, in St. Louis, Missouri. Treasurer Alfred C. Anderson has advised that he plans to attend this conference and is willing to serve as the voting delegate for Roanoke county at the business meeting. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors confirm the designation of Alfred C. Anderson to serve as Roanoke County's voting delegate and that the credentials form be forwarded to NACo. /:~2u~.~.P-a.- ~ ~~~C2~..~ Brenda J. Holton, CMC Deputy Clerk to the Board Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Elmer C. Hodge County Administrator ACTION VOTE No Yes Absent Motion by: Bob L. Johnson to approve Johnson _ x Harrison _ x _ McNamara_ _ x Minnix _ X _ Nickens x cc: File The Honorable Alfred C. Anderson, Treasurer .. ., , . q :. ,f ~~ .- a , ,y ,, ~ ~ , ., - ~ __.. O National Association of Counties S MEMORANDUM ELECTION OF SECOND VICE PRESIDENT To: County Clerk and County Mangers From: Betty Lou Ward, NACo President Date: May 25, 1999 Subject: Voting Credentials - 1999 Annual Conference We are preparing for NACo's 64th Annual Conference being held July 16-20, i 999 in St. Louis, ivlissouri. We need your help to ensure that your county can participate in the association's annual election of officers and policy adoption for this year's American County Platform. In order to vote, a county must have paid its membership dues, and have one paid registrant for the conference, according to NACo bylaws. Please indicate on the enclosed form the name of the voting delegate and alternate(s) authorized to pick up your county's voting materials. Additionally the form must be signed by an elected board member. In addition, state association executive directors or presidents are entitled to pickup unclaimed credentials on Monday, July 19. If you do not want the state association to receive your voting materials, please check the box on the enclosed form. Please return the enclosed form to NACo by FRIDAY, JUNE 25. Please mail enclosed form to: Credentials Committee c/o Susan Parrish National Association of Counties 440 First Street, N.W. Washington, DC 20001 Or Fax it to: Susan Parrish Fax # 202/393-2630 P.S. Membership Coordinator Susan Parrish can be reached at 202/942-4242 should you have questions regarding voting procedures. We look forward to seeing you in St. Louis. 440 First Street, NW Washington, OC70001-1080 202/393.6726 Fax 702/393-7630 r.1 LJ NACO 1999 CREDENTIALS (VOTING) IDENTIFICATION FORM County Name: Roanoke County State: Virginia County is voting by proxy. (check box) ^ (County must have one paid registration for the conference in order to vote by proxy.) Name of Designated Delegate: Alfred C. Anderson Title: County Treasurer Name of First A'+°,.,,°+°' Name of Second Title: Title: Si ture Title Chairman 8~ oano e County Board of Supervisors Date ^ We do not want the State Association Representative to pick up our Credentials Material. (check box) J `~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22ND DAY OF JUNE, 1999, ADOPTED THE FOLLOWING: RESOLUTION 062299-3.c REQUESTING ACCEPTANCE OF A PORTION OF ORCHARD PARK DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineerforthe Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Minnix, Harrison, Nickens, Johnson Nays: None Absent: Supervisor McNamara A Copy Teste: a.~ Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation C m E L U Q O E rn m ~ ~ N ~ N L a C ~ O p U d f!J _ m ~ L E ~. 2 O c 07 '" = m O y -- ~ ^ O ~ ~ H Q a U ~ ¢ a] N O ~ ~ ~ ~ L a y .w `o Q Q ~ LYi ~i ` ~' x ~ R4 U ~ y¢~ x ~ ~ O ~ ~ ~ '~, (L Y OI t ~ ~ -° fn F- ~ O n L m ~ ~ R Q < Z .~ >_ N ~ O 0 ~ C i ~ o >: _ E v O n ~:r C a ~ N N _ ~ ~ O O < U m 8 O r 2 ~ ~ , ,~, Y ~ O ¢ D1 N Q m a m a m a o a° i a° m a° m d° d O o. ~ ~ ~ W ~ A C .') v Q z z O a x ~ O ~ O O O ~ o o " z z rn ~ o o ~ H H 01 m U U O~ o W W ;, CJ] V] y m m m m O m m ~ ~ W W D p O ~ D ~ ~ C Z 2 a ~ a a ~ v a ~ H H ~ ~ ZS O ~ ~' ~ ~ ~ m F b a FF 8 a ~ ` FF a a ~ a ~ a FF a ~ u`. c r n. u`. o r a u`. c r a n. ti o ~- a ~i c r- a ~i c r a a m c r a ~ m ~' Q ~ 0.! m ~ a z o b L ~ ~+ o ~ ~ x ~ 0 ` O a m ~ ~ Z ~ N' t7 t N ~O h W O Z *-~ m °o g u v .rs E Z ~ ~ ~ S U t ~ ~ < ~ u. a a a O a U ,- v W ~ U L +. s 0 9 n O u'6. o NEN 7- J ~ 'G (B3RIOVN100.91tt 1 A - ~} ' J' ~ O P.Ut 1 37790'19'E ~~/r ` Y F ~~~ ` ~ 171X' _Y~ ! ~ 7Alf r101(AJ73P r d WiMA~M CWrytpYp(lfltta°aYdl ` \ 1~'~N=~1 J 7 J ` l' ~h ~ \ $ NEN I]' O.C - r ` 09. J00 PP !91' { N'~I7~1~ f 1 Q \ 7 .~ ~ NAl ~ i• ~ <~ ,~ C`\~\ CC 17 0.E ' \\ ~' ~ fd) Nee Ir- ~ ~ ` / P.u.c ~ 11 \a eo.9e~ ~ ~ • NN elYY1Y E w.ao' $ ed.ad' eo.oo' {71.eE R eaad~ mao' `taa~~ ~ 0t 1 \ \\ -KN 1! P.VE T~. rt~te sr. \ j' ~• ~'A ~ ¢d ~ 5 ~A/ Jv u.l.~- ~ ~\ ~ 4 K\ ^ r, h / Y~ 'b. ~ 17.]17 s1', i i \ \ ., 37d I ~ 4 ' ~ • W ~ l ~ /.6 ~ i. ~ C. YE. h 4 d x ~ \ o /~ Iz77 u.. / ,' ` \ \ ~~ } r ~ `ter ~ ~ X37 N0L ` I Il,aess. 8 7 ,. e 9.09e Sf. 9,911 1r Ig0d0 1J. rn aarx ^i 6 16701 if. ~ ~b ~~ 7 a 9,977 Cr b a 3 ~0.dlr v. ~ n.l sr Y I / N[N IS' ~kJ ~~' + ,_ tE C . V , ~ x.a~ ~J - +_ . MN ' J'7Ji 1110153r. ~ \ \P y7 0.~ ~~~ ,.` 6k ~ q G 71 _ _ -~____ _.__.-a -_--_ 3--. $a' - ln~o•-'" - 1Q'm~ ~ ee.50'- eado' et. 03`1 f3 - ~t P.V( Nai • . ~~ ~;:~ \_7,~ rc~ rm n~"oAO a /~ 'a~ ~ is[~ / r ~~ PARK ~ D A f Y 6' ~ , \ ~ / ~ :'m' N.a.c-~~ !N a ~ ~~~ a_I` c-le ±11{ ad' ena7 dao7 uw eo.ao>_ E0.77• 00.00• ~ -~ ~f c vale PaFgv \ ~~ t a _po -- ~- c b 74773 u. ~~ 13 - -- -_ ___'_ ____ _ T ..-.$~!Y'~ •1 I~ `c~~, ~. fi' u.s9eu 8 - '~' - - ~a -- -- tic ~ • S ~~ 1`77Y.1L~ ~' 77.e1]]r~ ~ ~'~~ MN OE ~ ~ ~ IS' - i JO' N.Ol. .. / ~ ~ e 3 `d+~ ~ ~ _ dAaa Q ~ ; ; • 1 I ~' ~~ ~ \ New 77 Nic 1 ~ ~37i: Sr. 11 ~ y ~ f0 H . e ~:.7"[.70 I~ x e 177 sr. 17JU s.r. ~' Is.as7 ss. 17..E =r. rx a ar~ \~'• ~Z\. ~~ ~ ~ 7 Izus ss, a IzJ99 sr. T 17.3P1 ar, I ~ 5L pg ~ 3~• " ~ z I I~ I. IzJO{ SC. ~ 7 tLX9 u.I I C I~ ~ rNCe I `~ _ e7. i t - 11 . lit i /6~ ~ g ~ 10.00= ~ 2900 SF. z S 10' I rUt 3' 3 BOWS M 101.J] - A3[1N 20' ~ Je.u'1 , Itl.d7' 1100'00.00' deCO' 7104 40.00' 00.00 43.97 00.07 e0.00' 'W I 1709Y 5~.~Y+M ] e3'{9'IJ _w 97ed0' -'~" I!1{I - ~dl' N 000T3]' -_ Imo. W NLC~ I MN 77' O.C. ~II. _ aa' K'eis' o.c o9'- ~ ~s e noao uN TI ze no7a PtARI n.7e' n'a~l7py1. _ / 1 !7x'<7• `CA4L p' NA ~TEC NOiE A. SN[E7 7 Of Z) R ] _ ~ ,77!1 i 7[R ldlE U]FMENt , ~ NFR 73' 0.C. X97' -.-. rA7 rao1.1_{J ~ /' --- ~md.NroRrolcailNr --~-"_" ROµ~ COUNtt ~/ ~ ~ ~ 7 ! R CONY ~r OENFl091CNt ,O.q lyjj ~AxOi n. PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: Orchard Park Drive -from the intersection of Cortland Road to the intersection Huntridge Road. LENGTH: 0.23 miles RIGHT OF WAY: 40 feet ROADWAY WIDTH: 28 feet SERVICE: 12 RDANOKE COUNTY ACCEPTANCE OF A PORTION OF ORCHARD DEPARTMENT OF PARK DRIVE INTO THE VIRGINIA COM~~IIYITY D~'VELOP~ENT DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. ~ ACTION NUMBER ~! ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 22, 1999 AGENDA ITEM: Acceptance of a portion of Orchard Park Drive into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: //' ~n~~ a(~ Fralin and Waldron Community Development corporation, the developer of Orchard Park, Section 1, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.23 miles of Orchard Park Drive, from the intersection of Cortland Road, to the intersection of Huntridge Road. No County funding is required. The staff recommends that the Board approve a resolution to the Virginia Department of Transportation requesting that they accept a portion of Orchard Park Drive into the Secondary Road System. S B ITTED BY: APPROVED BY: v~,.~i~ Arnold Covey, Dir to Elmer C. Hodge Department of Community Developm nt County Administrator ~../ °" ' / Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE Harrison Johnson McNamara Minnix Nickens No Yes Abs 2 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22ND DAY OF JUNE, 1999, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF A PORTION OF ORCHARD PARK DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Rye -luirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote A Copy Teste: Moved by: Seconded by: Yeas: Nays: Mary Allen, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File / "" 'o C m L U Q a1 N N e E 2 c ~. m w ^ ^ 2 ~ H b e ~ ~ ~ a ^Q' W MM~ W U 0 ~. 6 o O u .a ~ o L ~ c~ z ~ < Z ~ ~ N ~ N O O C ~. > ~ { N o ;<:. z E ;"' ~ v O n ~ ~ ~ ~ C M . N N S o ~ < U m O r E Z n 3 O D, N Q Q d m a m a° m a m i a a° m a° m a o ~ ~ a W ~ ~ z Q ~ ~ H ~ ~ ~ ~ ~ ~ ~ ~ ' ~ U U aC o 0 0 0 0 o ZS r ~I ~ n O O O z z rn € ~ o o ~ $ $ F H ~ Z b U U a1 w N W W n U] C/~ o m Ci m m o m m H H z H z H 2s ~ ~ ~ is b b 'o ~ ~ ~ ~ ~ ~ m ~ F b 2 a ~ 2 o ~ S e F b [L a ~ c Q a F b c 2 a F 0 c `c n ~ u. C r a te o r a ~ o ~- a ti c r a ~ r a ti r a ii r d m ~i ~+ ; Q L m = ~i ~ O G L x Z ~ a O ~ o O ~ Z ~ N~ ~ ~ N m r d Z u S v t r z w S U LL Q Z Q r U LL r Q W U 0 vO 6 Y E c s `o 9 v$.o° e4 ~ ? x[w lT r~ ~~ fw3maa) cauxrr) ~` O ~' \ -~-~- P.O.G '(I) 3771p'19T iAY (107(A)b/ $ ~ V a,,.•~.. p W' IN.27' ~COWUMhCpfRtt Q ~ ~ 7 ~ ~ ~~ 9 i ~~j~\ ~ F\,1 F t W L~OEKlOP11ENr i ®--© I 'j' \ x eD1r I• O _~''s'`' iti \ $,_ xEW 13' D.C 0.B. ]00 Po 691' Ip417Z E y11 ~~ `~ 7\ ~JO'r.4L ~ ~ / ~ ~'~ f~1d`_\~\n' P9. ID Fp.\91` / ~ ~~~' ~\~~iS,OJI SF.+ $e9'\ p1 1 ~ -NEw IS'PUG/ t / / '~ aZ7z Nx e3vY7Y [ {73.4[ 'P'. I ~ \~ ~ A`~i ~ 1f S 7290' W Ta 3J 1Y NEW 13'- m.9a' m.m' m.m' g 45.m' R e°.00~ ~ x400' ~'r4a3 ]7 xdL-\~ ~, ~i.~~ ~ ,~ P.4G ~$\. \ ti ` 11 ~~~5)d' ?. e E .. ~ = ^ W ~ m J .r. /e~ E w ~i . ;b. ~ 17.317 4r. 10 ^ ry ` I~ F 2 •~ ~ , /J~\\\ \.\` ~ 17.777 Sf. Ii,0.1 ~4F ~ 8 ^ 7 " e '" s ~ a 3 a ~ 11.I339f. ~~ /,~'`4 ~ ~ ~ ~ „ O \ ~~ /~ ~ 9,090 3F. "' 9,910 4P ~ t0,em 4C '+,~ 14)01 Sr 9913 Sr Ig01 i' SFy w IS' `f. ~'/h -t ~ I i ~-w"~ ~ .~70'4.BL \ ~4~ _ I I I~ BL00(^1 f~ `'d ASV Na.L I~ ~_ _ M _ - ~, q ... ~ - mao' e4m' aam ee.5d''- mm ~ ex ,/,~ ,.. N4w m' Q•)e p I `~P0• +~ 44E ~ O `_ -N P A R R - - -_ R 1 V ! ~/ %~~xe.L-~~ ~ \ C 1 _ .: l ~ E9 XI' 0.E- ~ ~~ { 14 L-16 13.1{ ~I.m ~ ~ar 00.0D j_619D mm' mm - mm' .,_. an4 7 P.410 P491~ ~ :4)73 5Y $' ~ 13 ~ _ _ _ _ ~ -~~ T _'.8 ~ ~~ i C ~~. `~. \' ,~'~• 1/,990 if8 :, ~ MEW IS'a' __ -_^ .~~ -__.~ 30'MB.L_ ____._~ R~~]0'Y.4L¢ ~7)A333FI NEW DEy I = _ BlOIX ^3 ~ 3 ~ \\`~~~, / yT ~ ~ I OE. .X l ~ s ~ I=NCr A' • S q 15.031 Sr. 1) z ~ \ fir` w 11771 Sf. 11 ~ I (0 K.L.E. ~ ~ 17.Je7 Sf.. 12353 Sf. /A`~~ O ~ t 1203 Yf, 3 17.]99 SF. ~ 12]91 SF. I ~ '„^ ~ .]& Sf. ,~ 1 NEW 70' O.E- ~ I 17{.3Y .117 i3 b dr~j. ' la = I I$ I ~ 12301 SF. I ~ Iz9eo sFI= 12b9 Si.I I ~ IS' I~ I p W Ir ~ 5 a0' - 10,.]5 ~C: B8, A ID.a3=- --1 I~ ~ ly{3 was W ~T r . ~._ _ g 36~,~NEW 30' ~ 7415'1 i 175.8]' 7100' m.OP m.m' 74m' d0.m' m.m' 0].90' m.OD m.00' _ 'ar ~ 120.9J' S A91ip _ SSG _ 97d.gp' -~ - 13{1 -~ ~~~~dl' I N Od9Y33' - -- - - - 5 03'{9'13' w - _ NFW MEW 77' 0.G 34]3' I ~ 7 NEW IS' DL (yE NO7ErL000 RAM WLE.' \ 7).70' \I1{.09' z q=11-•~y -(1 ~.5 d1i19'~7• C _2)1 rL000 L_ CAST. IS' rNI n. ~EEr 7 OF 2) w J ` .. _ 'U. FR I1NE USE11EMr '' __- NEW 73' O.C- X92' ~ -- ~ _ RDANaxe cauxn -:~~ I 1APRpNpFa~-I-41 I { % ~` rax Ia01.1-{ .___._ - ~ ~ ~ i~ ROM'CKE WIMrY ~ I l ~ ~ f t W ~ONY~IpY~1yYDCVEICPNENt `'7111 CORP ~_ ~.8~ P4~I ~_.~ PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: Orchard Park Drive -from the intersection of Cortland Road _ to the intersection Huntridge Road. LENGTH: 0.23 miles RIGHT OF WAY: 40 feet ROADWAY WIDTH: 28 feet SERVICE: 12 PItUSG EMEx9W 0 NId) ROAD SD'R/W 70' WGG ROANOKE COUNTY DEPARTMENT 0~' COtYts~fUNITY DEVELOPMENT ACCEPTANCE OF A PORTION OF ORCHARD PARK DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. w THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22ND DAY OF JUNE, 1999, ADOPTED THE FOLLOWING: RESOLUTION 062299-3.d REQUESTING ACCEPTANCE OF A PORTION OF HUNTRIDGE ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineerforthe Virginia Department ofTransportationhas advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Minnix, Harrison, Nickens, Johnson Nays: None Absent: Supervisor McNamara A Copy Teste: ~c Brenda J. H on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation ~J "' C m E L U Q N ~O e O E 2 c r m ~ ~ z O H H ~ U S ~ ~ 'aG ~i a a ~. Q `o ~ x U ® 0 _t C o ~ m u ~ o ~j E m t < Z .~ t7 ~ _ N ~ N O O ` < c v; ~ N ;:::. U O ~ n ~ c p ~ N ~ O O O O r z a 3 b ~ o ~~ ~ Q ~ ~ ~ O O ~ U W ~ a ~ W m m m w m w ~ ~ a Z a a a a d a° A o ~] P' W ~ ~° U O c ~ ~ ~ ` W fs+ N N v ~+ O N Q N' ~ H W ~ ~ ~ ~ ~ ~ ~ ~ ~ w c R: O ~ ~ O O ~ O ~ O $ r f~+ ~1 (_, ., ~ O ~ rn O rn ~ a 01 01 ~ ~ O O r~ O O ~ „ H H H H \ $ H H u1 H H ~+'~ ~ b U U U n y W W W W n C/~ C/1 Cn m m m m O ~ r O m ~i W P= W O o Ry W ~ W d o O O O ~ ~ o o O c H F ~ H H $ g ~ ~ v m '" ~ Z 2 H H ~ ~ "~ ~ ~ ~ ~ ~ ~ O s s 2 ~ e m o d ~ O ~ d O 6 ~ O ~ 0 ¢ C 2S ~ ~ q ~ ~i r a u. ~ r a ~i C r- d ~ p ~ a ti 0 r- a ti r a ~i r a ~ m A ~1 a ~ ~ ~ ~ O O .c ~i ~+ ~ z L ~ A Q ~ ~ f a Z z z a x x ~ N' P7 ~ f N b ~ :i Q Z Z z w z U F<~- < O Z O U 2 U V ue.:. ~a ~9M ~ uoo ~' Ja ~ 1:.. ao~~rx°° ~ <~ •,!r' A 4.!l. Uprta ~ ~ ? :..per. or _. , , ~ :u:~: ap ,:,.. !P ~' ~RUbI E 78 ~ oQC oe~ o ~ ' F w ~,-- ~ X04 t t t~ ~ 608 .~., Kfiw ' ° ~ VICINITY MAP °~ ~~~ t. e . T- NOILTH ~yN"'tµ N~°cj ~~,~,ya o~ ~cL'~'e%ya 1~- td" a9J*"~ {. W.,.~. ti^ ~,~` ~Ea / ~ I / ~ \ / r~ s~ \ c C / 1e~ t~' ~ S a£'eA ~4 4 \ ~ uu.~ ~ J a? E SF. ~~~ ~., ~„P~~ ~~ ~aa"ld'~. to u{.~ \ `~~ C~ \ ~ ~i /~ /fir 1. ~ pe ~y :~ 4 i ~ ~ _< ~ a ~ d 9 / / to o+ ~` ~5 ~ d M.W~~,,,~' t~ 51l `~~ ~ t4 ~ / 'V~~ aMJ4s ~ / \ ~ ~0.~d1 t ` ~ ~/ ~ ~'~ 'V,, ~^~ 4 ` % / O'er '~ \ ~ \ \ Pa S F t{1 1! ~1~~ .) \ / , '. a /~A¢ / ~~ \ ~ c\ ~ F1 ~.~J ~ ~ /mo i re.~ r,~r. ~ \ ' te. td F tay~~-r ~L}~ i S \ X/ 9' / d ~d ei~ ~' '! / ~ ~ ,pM~4 \ c~ ;; s\ ~` oY k~ ~ ~ ,~ ss~ ~$ ~ yy' ~~ ~ ~ ~1%~ ~ ~;'a be ~ `/ f a ~ ~ !~1 'rQq ~~r•\ ~,i T .s~.'c Gi4/~ ~ ~~ ~~ ' c~~c~ Via` / ~ 6~, p ~' P ~ F / /~ \~ ~~' $0~ 9 g ~ B !. SSE' \\~ ~ ~~1a w n J 5$' aF~ • ~ 5 PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: Huntridge Road -from the intersection of Crumpacker Drive to the intersection 450' east of Crumpacker Drive. LENGTH: 0.09 miles RIGHT OF WAY: 50 feet ROADWAY WIDTH: 38 feet SERVICE: N/A ROANOI~E COUNTY ACCEPTANCE OF A PORTION OF HUNTRIDGE ROAD DEPART~dENT OE INTO THE VIRGINIA DEPARTMENT OF COdId~UNITY DEVELOP~LtENT TRANSPORTATION SECONDARY SYSTEM. CORTLARD ROAD X. BO' fjW 9 (VA. SEC. RTE. AIDOJ) N 6 M' ~_ ~~~ ~ _ ' t9 ~6. v SRI I !~ ~.~o ~ i ~~ ~s ,aF A yl Y'r W ~ ~~ e o~ ~ BpDTH OALA Dp1~f ~J ~' S~. \~ PROPOSED ADDITION SHOWN IN GRAY tiP w ' ~ y9 .,! o _,.aDV 'L~ '~. ~vB / 19v" ~~ \ / vPf'A L ~ ~~v1 ~_ /~' ~ ~ 36 ~\ ~sypF. may. . ~~ \ / ~ ° ~~ ~Oh ~.. ~ `'90 ~~~ DESCRIPTION: Huntridge Road -from the intersection 450' east of Crumpacker Drive to the intersection of Cortland Road. 0.16 miles 46 feet 38 feet N/A ROANOK~' COUNTY ACCEPTANCE OF A PORTION OF HUNTRIDGE ROAD DEPART~~'Nfi OF INTO THE VIRGII~iIA DEPARTMENT OF CO~KMUNITY DEVELOP~~'N7` TRANSPORTATION SECONDARY SYSTEM. ~// i ~_ LENGTH: RIGHT OF WAY: ROADWAY WIDTH SERVICE: ACTION NUMBER ~~ ~~ ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 22, 1999 AGENDA ITEM: Acceptance of a portion of Huntridge Road into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: G~~~NK / Fralin and Waldron Community Development Corporation, the developer of Orchard Park, Section 3, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.25 miles of Huntridge Road, from the intersection of Crumpacker Drive;(Va. Sec. Rte. #781) to the intersection of Cortland Road (Va. Sec. Rte. #1003).' No County funding is required. The staff recommends that the Board approve a resolution to the Virginia Department of Transportation requesting that they accept a portion of Huntridge Road into the Secondary Road System. B1041TTED BY: APPROVED BY: ~J Arnold Covey, Director Elmer C. Hodge Department of Community Deve opment County Administrator 1 ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) VOTE Harrison Johnson McNamara Minnix Nickens No Yes Abs .T= s THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22ND DAY OF JUNE, 1999, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF A PORTION OF HUNTRIDGE ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Rye -iuirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote A Copy Teste: Moved by: Seconded by: _ Yeas: Nays: Mary Allen, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File c 0 '`o U I W c x m O E z L ~ fUQ (Yi Q O~ e O E 2 c ~. h a a `o ~. m L u 0 E M >_ N ~ N 0 K O S r, > c ~ ~ >. E ,°, O n ~=+ ~ ~ ~- ~ O N _ ° ~ O O O < U a O r 2 d~ 3 ~~ o ~ r~ ~ ~n ~ A W O O x U ~ W m m m m m ° a ° a ~ ~ a° ~ Q a a° a a a a ~ A R! ~ a U O c w w' ~ W W N N °` ~ O N A N ~ W ~ ~' H i~ p c a' O ~ ~ ° ~ ~ ~ ~ ~ U O O U O ~ O O ~ ~ ~' G4 ~fl X1'1 GTa n ~ O ~ rn ~ O rn ~ ~ ~ z z z z ~ ° ~ O O ~ O ~ H H \ H H \ g t~ [~ u, [~ [--~ ~n r b U U U w ~ W W W ~ ~ m ~+ ~+ O ~+ ~+ d q a d O 4 c W W o W W o 0 0 0 0 o z z ~ z z ~ ~ ~ ~ ~ m ° ~ H H ~ H H ~ ~ ~ ~ ~ ~ p ~ ~ ~ ~ ~ ~ m F a ~ a ~ o ~ a ~ a ~ c o FF b c `o in ~ b ~ o ~ a ~ o r- a ~ o r- a ~ c r a ~ o ~- a ~i r a u: ~- a x m A A ~+ a # ~ ~ ~ O O r 0.i ~i ._ 0 b ~ ~ r A A ~ z ~ z A A x x O C ~ N' l7 ~ H m ~ ii N ~ Z O Z z z U LL 2 O f- U }_ G W U c; y! ~ v • ~~~~ ~ NOO ~~Q ~ F9 - .`L `~ O? ~ ~~ • .1100 BONSnCX '•, 4:R STA. 9~ d' \ ~' . ~ ~Y ` b : ~ ~ r7S.E.0 ggWE ...~ N ., ZI RIDO . • L1~N r d cl ~~ ~ ~. E UM 4 78 ,d . ~ `i ~"''~. ~ anM t~" e, Pl W ;' ,~ i !s .. ~ 2S _ !rear e` ~ VICINITY ~~P~ ~~ M _ s.,~;_, m~°~ ~ ~ ~ ' ~, ~ maw"`-~ ~ r~ ~ v R H, ~ a I O N 1}, V 4 f ? ~ MoL Rr ~/~ ~ ' C ~ 1a' /5 NyE / ~'~ ~}5. ~, ~ y: ~ NSF ,.~ F. ~ \\ ~4~ I> ~i„ y ~~ / ~p1N~ V ~~ ~~ ~ s e ~ 1d SSf ~~\ k vEW ~'~ 1`'a4.~ / 5 PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: Huntridge Road -from the intersection of Crumpacker Drive to the intersection 450' east of Crumpacker Drive. LENGTH: 0.09 miles RIGHT OF WAY: 50 feet ROADWAY WIDTH: 38 feet SERVICE: N/A ROANOI~E COUNTY ACCEPTANCE OF A PORTION OF HUNTRIDGE ROAD DEPA~4T~ENT Off' INTO THE VIRGINIA DEPARTMENT OF COMsI~UNITY DEVELOPMENT TRANSPORTATION SECONDARY SYSTEM. CORTLAND ROAD ex. eo' R:w S (VP. $EC. RTE /I OOJ1 ena' o-s 0 . -oF~._~ - - = ' `* ~ ~ 6 py ~~R p I ~0 ~ +'1' ~ ~~ I ~ h tiPJ~' 4~0~ V ~ ~ ~O~p9Q~'1 W. •v L9~ pp.Q~~ ` f o,p aOUTR OALA DP\VI G a `P~ P44` PTO ~S-~tC ._-V9.1~ ~9 `y OLT .~~p~1`W ~ ~ l~`y p4 ~. ~p6 ~ ~ Sip` ~c; ,_ / `\ \ /. A y __~ W PROPOSED ADDITION SHOWN IN GRAY ~~ ss DESCRIPTION: Huntridge Road -from the intersection 450' east of Crumpacker Drive to the intersection of Cortland Road. /~ ~~~ __\___ LENGTH: RIGHT OF WAY: ROADWAY WIDTH: SERVICE: 0.16 miles 46 feet 38 feet N/A RDANDI~~p COUNTY ACCEPTANCE OF A PORTION OF HUNTRIDGE ROAD DEPART11rfE.NT 0~'' INTO THE VIRGINIA DEPARTMENT OF COM~Yf£TNITY D~'VELOPML'NT TRANSPORTATION SECONDARY SYSTEM. THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22TH DAY OF JUNE, 1999, ADOPTED THE FOLLOWING: RESOLUTION 062299-3.e REQUESTING ACCEPTANCE OF A PORTION OF CORTLAND ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineerforthe Virginia Department of Transportationhss advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Minnix, Harrison, Nickens, Johnson Nays: None Absent: Supervisor McNamara A Copy Teste: ~~Y2.2.t~~ I Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation C ~ m ~ L ~ U Q e E _c T m z o H a w ~ w ~ A O a ~" y . A `o ~ gym{ U 0 U I _CA O e C YU ~ 0 ~ v ~ O ~ o L ~ U ~ Z .~ >_ N ~ O C ~ r, > x ~ ~ ~ :::. i E v ~. `O n ~ ~ ~ '~ CV N < U ~ ~ O !-- 0 Z _~ O N O1 w F"~ m m m o a o m p: m ~ m m o ° a+ ° a Q d a a a a a a m x ~ Q~.a C a N a ~ ~ z ~ ~ ~ 0 ~ ~ F" 6 ~ 0 a F.{ ~ 2 w ~ < 0 O ~ ~ H al ~ y U P ~ Z' n w o CJ~ H O 9 m m m m V w H o 0 0 0 0 0 o c a d 0 ~ tl r~i W b a ~ ~ b ~ ~ 'o ~ ~ ~ ~ ~ ~ m ~ F~ a ~ ~ F ~ ~ a p n u `. ~ a ~ a r°- a ct r°- a r°- d u `. ~-° a S f°- a x m T E Q ~ ~i _ t O °f Z `o b Q L a ~ ~ H z u: e O ` U a ~ Q Z ' N' P7 f N m N Z N z w S U r~- Q Z U LL }- 5 W U ~. \ 1 \ //{/t / \ ~\ //~1d'//\\\\ I ~- / ~~' / i'/' ~d aaiuor \ inr s '~~ ~ / 'eD~ Mr rcmx. \~ ~ ~ ~nr ~r ' 1 ~~ ~. ; y. ~d. m ra .a rR r~ \~ ~[~,, 1 ~ x ~• i/ em, m of ri. an ~n~ '~' ~~,p ~m is I I w~'m~ia a c~ri+N~ ~ ~ / tx IS r.YL (.\GjY' I ~ ~ 1N{ PD xD( 1rH / m¢ m va is va ci _ / .~+^y~ ~//w'r. m re. i in ~L \~' ~ u ad wr. m asL `~ rxwintt w / ,~C '~ ~ ~~ \~~ eorzranr ~Y\ \ ~ ~ feox m va io. ec «I Y sD[wiurAi mw. u is v.ui. / /%~.` ~ `rc mve. is vow ~rnava n~ ~~ ~ Dan'ioa~w a~ / i ~`< , Lor. m v.a m. ra psi e t w cowwre 1Dn~ •' LL fr 1LLl jt:, ~ W~Ri0UMI1T m / \ \ rPR(PEply w• r.0. la 04 t1 yyy.,; ~ D8 alq PG !Dl ,~ Dose 6ruL~'`\~ / ~'j 4r "V,\ / ~¢a~°ro,~r "mxnr. va iti vn ~ \~. '., u sn m zzL plj/'. / ~ i iwxDKt m ~~ •'. M(L m r0. t0. ra or- //'' \ j 9D1ErDiM~i m DA. In, PG n~ ax m va. is vc m i i ~' 1 \ ~^?~.,z~ . ~ ~ ~ / mavesrr w iaxa a. (war) m ne.~. ra id a ~-~ 1~..•• ~/ _~--•,~'-~ cud L xw[ ---~' '~ '' •~- nn ar orzmgr sum \ \ ~ eorz~r ~ / ``~ _ i % i LW Mx 41111 Ll1p/EI(r 1 ~ DA in. P4 lM MEw Wr co 'CRDrUDD >uM' . ~hCA qr, m IS' a0.L ~ \ \ ~i' M2. CO. ra. 19, Pa D \ ^ ~~ PDMLIR m RTY ~ ~. ItlTt]'YiT M \ \`4 xr~r M Rc / xawo¢ m .g~ . .1~ ~ n~ / 3 ~ \ Dl JZ R R1 NF]IA1ND M~ .h ~~ /,. ~ . exor ~' - ~$ ~ .sa uraesv~ % •.i_. nm ~ y ~. '~3$'v • :sy°.rD pAXA~ r~wsru~mi PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: \ s T; ~•~`~'G / "~ ~' b `~ "Y ~~~~~ n.F rlF/ aL ~1-~' ~, \ 1 -~ ( Y la:w nL ~~-~ Cortland Road -from the intersection of Orchard Park Drive east to Botetourt County. LENGTH: RIGHT OF WAY: ROADWAY WIDTH: SERVICE: 0.27 MILES 60 FEET 44 FEET N/A ROANOKE CO£~NTY ~EPART~1dENT OF COMc~UNITY D~'V~'lOPMENT ACCEPTANCE OF A PORTION OF CORTLAND ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. ACTION NUMBER / - C~ ITEM NUMBER ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 22, 1999 AGENDA ITEM: ACCEPTANCE OF A PORTION OF CORTLAND ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. COUNTY ADMINISTRATOR'S COMMENTS: Fralin and Waldron Community Development Corporation, the developer of Cortland Road Extension, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.27 miles of Cortland Road, from the intersection of Orchard Park Drive, east to Botetourt County. No County funding is required. The staff recommends that the Board approve a resolution to VDOT requesting that they accept a portion of Cortland Road into the Secondary Road System. S ITTED BY: APPROVED BY: I Arnold Covey, erector Elmer C. Hodge Department of Community Dev opment County Administrator 1 ~ ~ CO Approved Denied Received Referred To ACTION Motion by: VOTE Harrison Johnson McNamara Minnix Nickens No Yes Abs 2 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22TH DAY OF JUNE, 1999, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF A PORTION OF CORTLAND ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Rye uirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote A Copy Teste: Moved by: Seconded Yeas: by: Nays: Mary Allen, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File ~. m Q c~ G m ... N C O U (/~ m s .. q N a LL U7 Z E-- 0 a ~ W x 0 ~ z m o s ~ U t6 Q a O E 2 c ~. m 7 2 v~ O ' O r''' C/] W a ~ 2 W A A ~ A o ~ a H x ~ o U _~ o ~ O s» Y j u .O O L mc C ~ z ~ ~ N ~ N r~ K l__J ~ r r ~ ~ N Z E ; ~` $ O n m _ c ^ ~ ~_ N N ~ ~ O O < U m S O r Q Z 3 ~ O ~ N D1 W H m m o o ° a m a o a A d a a aa. a a a m x a c ~ a a N ~ H ~ A x O ~ ~ O ~ O O ~ O O ZS ~ o o rn ~ H ~ z w ~ < O O ire $ b H ~ ~ a U t ~ W O o 0 $ cn H o o m m m E-~ ~ ~ ~ ~ ~ ~ ~ m ~ ra W 25 ~ 25 2s is 5 b `o ¢ 6 2 G Q 2 Q E d ~ O O 6 ~ O ~ O ` ~ C ~ a ii Q r d u`. G r a D u. p r d O ti ~ r a ti 0 r a u`. ~ r a u, r d ~ m 1 d ~ A L ° O •c 15 ~+ O n A L a ~ ~ H z Ri a O a U ~ Z '. N• CI t N m ~ d O Z C~ r Z w x U H C LL Z L U LL CC W V g -\ AGgA '\ / / '~ /,; '~' •iNL GrCMNAY \ EDT p ~-CC !!y~ 3rlUl Ro s ^ \ ~ ~O B \\ i O't'~~. ~'i RRfbOW 9i t0.11~•pt \/\~o ` ~ ~ IGi„ I '. ~ ~ ~ ,X\ BDi. W. P9, t4 PG i%~ Jt1 \E ~ •.' ~.EY x 114E +z % ~'1 \~[Inl ~ I ' '~' / RPE W P.B. 14 PC Ei ~ (~ ~• "~,' mT, W ra Is, vG ~I%/. % ~ •~'\ ' I 'TE~E\ORawls• I / t '`CO LO110 I I BOnIWt¢ B11, PG iK // rEC"' `~\.!. PoDfrLWW.P 88 ~/ ~°~ COGU\~, -j ~ ~ ~ ,pia (a)tW'H I'~FY 3d WJr. W iif PRCPERIY Of ~J \ ~ i ~r\ I (kOT. W P.4 IE, PG M) f k W CODWUWII' / ~ a4rtidxr W \ I I DEpfl OP111Hi WXP. % ',~ ~.. ` PNf Rl. FA;'14 PG pl EPRWtE NY ~, ii~ Ofl ]Oq PG 6pl ~j '~~~~ ~. ~~~~ WOE G0. P.416, PD Ip3 fkwCWYUMTY .t'~Y/ 1Dt 11 / D[VLLOPYEwi Cpa, T / \ HDINtlfE W. -' fY !D 481 \::. P.4 t4 Ps »~" ~ ~ o%iErnni W. /r \ ru 1r401-1-p ti : Dose Is Puf~;a ~ 2 Da wa Pc sp1 ~~"i/~r °jL \ / v k wWU,erwtt ga P4 u, PG » ~: ' p / 'Ca\ / DExioeuExr WRP. ~. ~\;~;_ f1 RG W. SSE 1/ // \ IIDINCI2 W. ~ 9'A 6 RNE W. P.B. IR, PG pt•-- ~ \ / -Tµ1ETDURi W. D.B. 9°0. PG 651 ' ~r.,~P~L \ '.t': 80T. ca Pa. 1E, PG I% J / ~ --~, _ ~ wTN f WdIE k IDaps ,4 (~) ~ P'G s / ex m uf~~ Pn 10. rc »_~'~~... \y / PROPEntt a >` ~ o ~+r / /,~-xEw w' eDreiamr mwn ~-~~' ~ rt fmwu rclz .~ ~''~ 4rT / r s.wrPNr anew frsEWENr ~. \ eortmupr W. / e ~ E 11 _ ~ / r ~ \ On. us, PG .ru NEw wr W M S.SE. \ / ~~ -y~ ~. •U a,w P~IMS;• /'wEw eDL ca u• ssE \~ \ \ \ ~ 'yd ~ ~ ~~ ` 5e~ \ \ RNf. W. P9. Ip, PD. » ... J //rf t,Di':. ~ ~ ~ .. "vD% ` q W\~. ,., N~mNU \\ i•~;SIiTE~~:,, :,. ~ ~daS\ -Y~4~i.,, 5~~ RDAHONE W _~ CO~r[q _ ~ C~ ra u'sn'E ~.~i41.~~,/4~(`_ \ ~~ (e1 ./ ~~'~ rP~RmNOExtt a Na ... ~T~SW y 'B/~ ` \ \ wv of n `•`(~`4 c k w cn~wlxntt °J'a~ ~, ~ ~ REW »' n.c. ~_ % Deual¢xr caP, ° _ Y ~ ~ / q i~t ~ GeRDUZCC ul ~ 3: G. N 40 .,1.~. \ \ upr T RF]1NMIC .WEA ~ ~ ~ k ~S' ~M13y I Yp0 Ac (DEED) '~ti ' ~ .. ., ~' \ 8 yl+~ . ~K~, M1r(i .5201 ~i i ~1~1 N I +F / - M1 22123 SY£ I~ l0.Tdl , I _ i6M SOd G II~T 2 ~_ ~I i xrw» S EJE:9I /jcq~' D .tea' ~v..... .,.e..~....... NEW O E IF-1C PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: Cortland Road -from the intersection of Orchard Park Drive east to Botetourt County. LENGTH: RIGHT OF WAY: ROADWAY WIDTH SERVICE: 0.27 MILES 60 FEET 44 FEET N/A ROANOKE COTINTY ACCEPTANCE OF A PORTION OF CORTLAND ROAD DEPARTi~ENfi OF INTO THE VIRGII~TIA DEPARTMENT OF CO~fMt'INITY D~'VELO.~'MENT TRANSPORTATION SECONDARY SYSTEM. A ~''- A-062299-3.f ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 22, 1999 AGENDA ITEM: Request to Employ Foster Care/Adoption Social Worker in the Department of Social Services COUNTY ADMINISTRATOR'S COMMENTS: ~~ ~eC ~~ BACKGROUND: The State Department of Social Services conducted a Foster Care and Adoption study for the General Assembly in 1998. This study concluded that Virginia was understaffed in foster care and adoption staff, and the General Assembly allocated additional funds to localities to increase social work staff. Roanoke County's foster care caseload has increased 68% in five years. This increasing caseload, coupled with the G.A. study, entitled the Department of Social Services to an additional $22,773 for administrative staff. This funding will become a permanent increase in the Social Services budget. A beginning social worker's salary is $24,397. The difference in this salary and the allocated administrative funds is $1624. This difference can be absorbed within the existing budget. The Board of Supervisors is requested to increase the total number of full time positions 1 ~~ authorized by the Department of Social Services by one to allow for the employment of a foster care/adoption social worker. The Board is also asked to appropriate $22,773 to the Social Services 1999-2000 budget and to appropriate the related revenues from the State. FISCAL IMPACT: The difference in funds allocated by the General Assembly and the beginning social worker salary is $1624. This can be absorbed within the Social Services budget for 1999-2000. STAFF RECOMMENDATION: Staff recommends increasing the number of authorized employees for the Department of Social Services by one to allow employment of a foster care/adoption social worker, to appropriate $22,773 to the Social Services 1999- 2000 budget ,and to appropriate same revenue from the State. espectfully submitted, Appro ed by, :- ~ ~~~~ Betty R. McCrary, Ph.D. Elmer C. Hodge Director of Social Services County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Absent Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x _ Denied () Harrison _ x _ Received () McNamara_ _ x Referred () Minnix _ x _ To () Nickens x cc: File Dr. Betty McCrary, Director, Social Services Diane D. Hyatt, Director, Finance Joe Sgroi, Director, Human Resources John Chambliss, Assistant Administrator 2 A-062299-3 . g ACTION NO. ITEM NUMBER ~ ~ -~ ?~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 22, 1999 AGENDA ITEM: Proclamation naming the field at Shell Park in honor of Lynn Saunders COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the June 8, 1999 Board meeting the Board of Supervisors approved the naming of the softball field in honor of a citizen who had been active in youth sports in Southwest Roanoke County for many years. Following the dedication ceremony the name of the individual would be made public and brought back to the Board of Supervisors. On June 12, 1999, at the dedication ceremony, a proclamation was signed by the Chairman and Supervisor Minnix declaring that the softball field would be named the Lynn Saunders Softball field. Attached is a copy of the proclamation that was presented at the ceremony. Respectfully Submitted by: ...~. Mary H. Allen, CMC/AAE Clerk to the Board ACTION Approved (x) Motion by: Bob L. Johnson to approve Johnson _ Denied () Harrison _ Received () McNamara_ Referred () Minnix _ To () N' k cc: is ens File Pete Haislip, Director, Parks & Recreation Approv by: Elmer C. Hodge County Administrator VOTE No Yes Absent x x x x x ,. ~ ~ ~x~~~ ~ r.~ O~ EtOANp~~ ~• ~ ~ A z ~ ~ 2 J . ~~ 1838 DECLAR/NC SATURDAY, JUNE ~2, X999 AS L YNN SAUNDERS DAY /N ROANOKE COUNTY WHEREAS, Lynn Saunders has been active in the Cave Spring community and the Cave Spring Softball Association for many years; and has made a great impact on the lives of many young people and their families; and WHEREAS, over the years, Mr. Saunders served as assistant softball coach, junior varsity softball coach and head softball coach at Cave Spring High School,• and WHEREAS, Mr. Saunders' teams were very successful and won the district title and tournament for three consecutive years; and the team members benefitted greatly from his wisdom and guidance and have become leaders in the community; and WHEREAS, the Board of Supervisors on June B, 1999, voted unanimously to name the softball field at Shell Parkin honor of Lynn Saunders and his many contributions to the youths of Roanoke County; and WHEREAS, the Roanoke County Board of Supervisors, on behalf of the County and its citizens, wishes to recognize Mr. Saunders' leadership and dedication by declaring Saturday, June 12, 1999, as Lynn Saunders Day in Roanoke County. NOW, THEREFORE, WE, Bob L. Johnson, Chairman of the Board of Supervisors of Roanoke County, Virginia, and H. Odel! "Fuzzy" Minnix, Supervisor, Cave Spring Magisterial District, do hereby proclaim June 12, 1999 as LYNN SAUNDERS DAYin Roanoke County, Virginia; and FURTHER, in recognition of his efforts on behalf of our young people, we declare the name of the softball field at Shell Park to be LYNN SAUNDERS SOFTBALL F/ELD. ---~-._ Bob L. Joh n, Chairman H. Odell "Fuzzy" Minnx, Supervisor Cave Spring Magisterial District ATTEST.• rn~ ~ • Mary H. Allen, Clerk N-I GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Audited Beginning Balance at July 1, 1998 July 28, 1998 Second installment on West County Business Park 23, 1999 Purchase and renovation of Salem Office Supply Balance at June 22, 1999 Changes below this line are for information and planning purposes only. Balance from above $7,947,047 7.71 % ~ (1,115,300) (81,720) $6,750,027 $6,750,027 6.55% I $6,750,027 6.55% ~ --, Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1998-99 General Fund Revenues $103,087,232 6.25% of General Fund Revenues $6,442,952 Respectfully Submitted, ~~~ Diane D. Hyatt Director of Finance Approved By, Elmer C. Hodge County Administrator M:\Finance\Common\Board\Gen98. WK4 CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Audited Beginning Balance at July 1, 1998 $768,458.71 Amount added from 1997-98 operations per rollover policy $471,083.00 Projects appropriated in 1998-99 original budget Center for Research and Technology (100,000. Blue Ridge Pazkway Interpretive Center (30,000. South County Park Development (100,000. North County Soccer Field (50,000. Police Firing Range (50,000. Courthouse Renovations (75,000. McDonald Farm (100,000. Dec 1, 1998 Purchase of land at library headquarters (91,550. Dec 15,1998 / Underground storage tank remediation (to be replenished Jan 4, 1999 with year end rollover) (11,948. jMarch 23, 1999 Purchase and renovation of Salem Office Supply (620,000. Balance at June 22, 1999 $11,042.93 ote: $100,000 of these funds have been temporarily advanced to the Mayflower Hills Park project. Respectfully Submitted, ~~ ~.~~ Diane D. Hyatt Director of Finance Approved By, ~~ Elmer C. Hodge County Administrator M:\Finance\Common\Board\Cap98.WK4 N°3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1998-99 Original Budget $210,000.00 June 23, 1998 Roanoke Valley Convention & Visitors Center (107,500.00 Sept 8, 1998 Contribution to TAP Transitional Living Center (9,650.00 Oct 13, 1998 Matthews Electroplating SuperFund Remediation (22,790.00 Nov 17, 1998 Demolish abandoned structure (10,000.00 Jan 12, 1999 Roanoke Regional Chamber dues (2,500.00 Apri127, 1999 Republican Primary Election costs (12,370.00' April 27, 1999 Citizen Satisfaction survey (14,250.00; Balance at June 22, 1999 $34,940.00 Respectfully Submitted, ~~„~, ~ Diane D. Hyatt Director of Finance Approved By, f~- ~'~ Elmer C. Hodge County Administrator M:\Finance\Common\Board\Board98.WK4 N-y F'CTTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Amount Savings from 1996-97 debt budget $670,000.00 Transfer from County Capital Projects Fund 1,113,043.00 FY97-98 Original budget appropriation 2,000,000.00 23, 1998 Savings from 1997-98 debt fund 321,772.00 FY98-99 Original budget appropriation 2,000,000.00 Balance at June 22, 1999 104.815.00 The following funds have been temporarily advanced from this fund will be reimbursed with future bonds issues: Balance from above Land purchase and site work for new South County high school Science Labs $6,104,815 (4,000,000) (2,170,600) ($65,785) Respectfully Submitted, Diane D. Hyatt Director of Finance Approved By, ~- ~-$~r Elmer C. Hodge County Administrator M:\Finance\Common\Board\Schoo198.WK4 _^ ~ ai O ++ A O o ~ ~ v ~ ~ :v O ~ o GC 7 o ~ ~ a ~"' d C~ C ~, O b eC 0 W Q r.+ b .'~ O U ;~ o Z ^? a H ~ O~ ~ O~ ~ ~ M a ..~ ~ CC O ~~+ 'TJ G '~ W L" 'O ~ O 'O y ~ a ~ ~ ~ ~ O H W wr '~ ~ ~ b s ~ -~ ~ o a~ ~, ea '~ u •~ ~ L C~ 61 ~ ~ A ~ ~ y L ~ ~a ~~ ~+ C C y O i ~a bA b 7 C R L C v 0 O .~ 'O 0 w N-5 N D\ O M M N o0 N a\ ~' O v'i ~ ~ O ~ v'1 M ~ ~ V D\ ~--~ v'i Q\ 00 [~ .--~ ~ •--~ ~--~ vl D\ ~ --~ ~ O N N M O N M O t~ 00 O ~!1 00 00 ~ .-~ Q1 Vl M O ~--~ [~ ~ O I~ ~ O N o0 00 ~--~ O\ l~ ~--~ ^ ~O ^ ~--~ ~--~ O I~ 7 O M N rf' ~' O~ ~ C\ M '~ ~ O\ [~ O N o0 M ~ ~--~ O~ ~D ~ N ~O ~--~ O~ ~--+ ~D ~--~ ~--~ 00 ~O ~O O 00 I~ .--. !` 00 00 O o0 O\ Q\ O [~ O\ ~ 00 [~ O ~t ~--~ ^ 00 00 .--~ 00 O\ v) N N ~--~ Q\ 00 00 O ~ ~' 00 .--. .--~ .-r .--~ .-. .-r ~ M 00 .r _ ~ ~ , V1 V'1 v1 ~O ~--~ ~ ~O a\ M 00 M a1 ~-•~ Vl O O ~--~ t` N ~ 01 ~ a\ D\ V1 7 O~ I~ [~ O oo Q\ M N ~ ~-» ~ ~O ^_ d\ ~ ~ ~ v'i M O~ O~ l~ O I~ ~ ~ ~ 7 N rt l~ ^ ~ N O oo ~ N O N v'i ~t O O_ ~t ~ o0 00 N O ~O I~ •-+ vl M v'1 Q\ d' Q\ vl Q\ 00 N N N !` M N ~ M ~ O ~ O\ ^~ ~ O\ ~ v'1 vl d\ ~ ~O O\ O 00 [~ N O\ ct 00 ~ ~--~ to O\ O v1 M I~ ~ ~ vl ~ M N ~ ~--~ ~ 00 M ~ [~ M [~ O [~ N N ^ V1 ~O ~+ ~t l~ N N Q\ ~ OO 00 ~--~ `D M M Q\ M O ~ ~ O M M v'~ ~O v1 ~ ~ ~ ~--~ ~ O\ l~ ~ .-• N M M O vl V1 ~ O\ ~D ~ O !` N [~ O\ O\ V'1 O V'1 O\ l~ 00 ~ O\ O\ ~O O\ 00 ~O O M l~ M N M M 00 00 00 O o0 O\ M N vl ~ M O O N O N v'1 ~ ~ vl N v'1 v'1 ^ v7 00 O ~O I~ [~ v'i v1 N o0 v'1 ~-+ O vl ~ 00 M o0 N ~ M N oo v'1 ~ ~ O 7 O ~• D\ ^ t~ N t~ [~ M I~ ^ Cf' 00 d' Q\ O ~ ~--~ ~ O o0 ^ Q\ ~-+ ~ O O ~O N N O O\ ~--~ V'1 M vl vl U ~/1 [~ O M N (~ ^ M O\ V~ ~ ~ ^ ~' N N_ M N ct N ~ N ~O O ~O d' ~--~ l~ v1 v1 O N ~O ~O ~--~ ~ Q\ Q\ N M ~ M ~ ~ ~ M 01 ~ 00 O\ Vl d\ V1 ~ 00 00 v'1 M N O\ M 00 ~ ~O [~ ~t O\ ~• ~' O N N ~ V') N ~O ^ ^ ^ ~O [~ 00 O\ O ^ ~O M ^ 00 ~!1 ~O ~ O N ^ V1 ~ M O\ M M ~O O\ ~ M O\ 00 00 ~O V ~O O ~O t~ n ~ O~ O t~ N N ~O O oo ao l~ ~n ~O v1 O\ ~O N I~ N N N v1 O d' N N I~ N I~ ~ v1 D\ ~ ~ O O\ ~O ~O N ~ ~--~ l~ l~ O ~--~ ~O O ~--~ N ~t vl ~ l~ V1 00 ^ ~D V1 N O N ~ [~ M O ~--~ N l~ V'l 00 ~O ~ N ^ ~--~ N O M B V'l 00 O N ~n ~t N N ~--~ N O~o~•t`~~t`a\ v~o v, ~, ~ ~f ~ 00 \O O\ ~ ~ N 00 M \O N t? 00 N O V'1 O\ N 00 01 M O\ 00 N M Vl ~--~ ~--~ ~ [~ ~ M N N V') ~--~ M M M M M ^ ^ N ~ O O O O O O O O O O O O O O O O O O O O N O O M O -~ O M O M O O~ ~--~ ~ ~D O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0o O O --~ O v'1 N O M ~O O M O N 0 0 0 00 l~ ~ O O O O O O O O O O O O O O O O O a\ O O t` M N ~--~ O~~ O ,-+ O N O ~n l~ a\ M t~ O ~n O ~ O v'1 O O ~ O ~n O O ~--~ o0 00 00 ^ ~n [~ •--~ ~O N O O a\ ~ r O v'i vi l~ ~i' ^ N ~O oo a\ O t` ~ 7 ^ ~n ~O O ~ M ~ M N ~ ~ ~ ~ ~ O M O N ~ O ~ ~ ~ O N a\ ~ ~ ~O ~O M ~+ I~ N v7 00 v'~ O~ 7 ~O N M N ~n ~O vl O~ M v~ ~ O~ O ~' D\ M ~ O \O ~--~ N ~~ M ~-+ N ~--~ N M ~--~ N ~--~ M N ~ N ~ ~ a~ ^ °~ "" a~'i ~ .~ cYOa ° i 3 a o o ~, ~a U .o N G1. ~ N k O s.. N~ ~ ai ai coo O X w o~j co ti ~ ~ a' .- `~ a~ ~ ¢ v ~ ~ O ~ ~ ~ C 00 ~ O rn Gy rn O O ~ V] ~ C 'b N v ~ '~" ~ 7 (-+ ~ ~n F"" N k O O O rn ,n w O~ O 5A O i:. G) ~ O ~ ~ ~ ~ ~ cc O w N aq ~ y O `n `~ ~ . ~ O i ¢ ~ O ~ b ¢ O U ~ ~ ~ ~ ~ w o F- a: '~ w ;~ w R • ~ _ ~ ~ ~ c : rx N ro a • `~ ~ `~ ~; _u on ~ U 1--1 f" . y a~ s.. O ,~ ~... ~ ~ a~ O .b n O . ~ C p ~ p 'O ~.. . o ~ ~ ~ ~ ~ ~:: ~~ ~~~ ~U o O ova. „ ~U L °'~U~¢ o°n~ ~ ~ ~y ~ ~ ti . ~ ~ O a~ ... y a~ a`"i G TJ ~ ^~~, ~ ~ a~i a0i ~ ~ ~ ~ O U ti0, ~ a~i `~ ~ y a'"i C ~ a`i ~ a0i cc O O ~ w O cXa '~. O ~ '~ G ~ ~ ai = .~ ~ ai.> N .~ .~ • a~ ' ~ y p ~ a~ .~ a~ ,~ .~ .~ ~ x a a a a ,.a U rya w~ E~ ~~ E- O¢ ..a a. w U a a. c~ rx U U rx ~~ 2~ 3 0 3 w 0 0 E- O_ ~--~ N_ M ~_ O ~--~ N M ~ v1 ~D l~ OO O\ O ~-» N d' f~ OO Q\ O ~--~ N 00 O ~--~ ~D O ~--~ ~ M O N ~D N M N N N N N N N N N N M M M M M M M~ V -.}• ~ in v'1 Vl ~O ~O ~O I~ pp pp pp ~ O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N ~ 00 ~ ~ ~ CJ O a+ ~O v v o d~0 O y ~ ~ M o0 ff p R ~ O . D y ~ ~ ~ 6! .~ O r y V ~ •~ ~ ~' _ L C0 ~ ~ 00 y b •r OA ~ L. +'+ .~i '~' O ~ ~ ~ p +~+ a w O ~r ~~+ w ,L7 4r ~ ~ ~ ~ U ~ 8 ~+ CC r.+ Q1 _~ M ~U'1 O b C w '~ O .~ d a C O ~--~ .-i s w L O Gi 6~ CC V1 Q ~ O C ~.+ y L N~ ~ w ~, y ate..' 'a C y O > a bA 'L2 7 O O~ 00 M b O~ N N N M .r M M M M N .-i _y C7 +.+ F b a ea s, C7 Q n ~ O v1 Z M ~. a` '~ C 7 ~a ~. a V 0 0 .r '~ O 7 a~ ~ ~, ~ a~ - o cL~o ~ ~ ~O cC °~ :: :: a w w ~ a ~ v ~, o o ~ ~ c ~ M ~ ~- ro u fi N, s i ~ Q 9 ~ ~ ~ ~ O ~ M v u ~ ~ ~ . r ~ a y o M ~O O ~C) M~ N ~ c7 7 00 00 00 Op f~ r ~ ~ ~ ~ Vi m ~ ~ R v l r ~ ~ bq ~y ~ Q y b O .., .., s. a 0 J.r a ~ ~ ~ 'd M d ~ .~ ~ C ~ ~ ..i ~ '~ U y A aj ~ r_Cl W C ~ o RS LZ ~L ~°, r_~, a Ghn W w ~ ~ O Iq '~ ~ ~ ~ ~ O .. ^" U a s a ~ O w ~ 4r O _~ 7 b ~" U N N .~ Z ~? i a 67 L ~ u eC u ca ~ CC C a> u y C ~ L CC ~ ~ ~ 0 'fl ~ O 7 L °' a u fia ~ ~' pA u C O ~O i C a~.1 ~ u C W y L >, s C 'O o a x fzl v on .b 7 W f7. R L G r~ V 0 0 ... C 3 (rr ~ ~D ~--~ ~O 7 ~O N O 7 O~ ~ O~ ~ ~-i O~ ~ oo N O O ~--~ ct O~ O~ !t N oo O N o0 O~ .r v-~ O ~O ~ ~ M ~ N N t! i ~O -~ O t~ ~O v i ~ ~ V ~ ~ ~ ~ ~ O ~--~ O~ ~"~ l~ v7 N ~ i N N ~' 00 ~ v i vl ~ .~ °~°o vi ° o ° v --~ O~ O N O M ~ o0 l~ 00 (~ N O ~n O~ ~D ~ ~n M O O ~--~ ~O DD 'n ~--~ r M 7 ~ O M N In N N [~ ~--~ M [~ V1 ~ ~n O ~ ~ O I~ ~ ~ ~O ~ O .-1 N M N DO ~ ~ is +.+ y .C ..y O f0 Q •+ ~ ~ . ~ ..--i C -b U L Q chi' ~ ~o ~ ~~ ~ (y ~ C > c`„ ~ v .~ c7 ~ v" =~ ° o .~ N ~ ~ y O ,~ V w o ~--~ N M O_ O O_ O O O O O O 0 0 0 O v7 ~ O O ~ b ~ 1~ CT O~ ~--~ O 00 M N N O M f~ Vl N ~--~ ON N 7 O ~O ~O ~ ~--~ r O~ M N N N ~ N [~ O~ O l~ r .--~ ,..~ 0 a a. ~ u U O b ~ ~ ~ m ^ Q ~ O U O o ~--~ N O O N fV O O ~t O ~n O p~ l~ ~ N ~ 1fj M O~ U O ~p ~ ~ ~ ~ ~ ~O M ~O ~n O ~ ^~ N M N 00 ~--~ ^" oo O~ h N M 01 N ao r ~ M ~ ~D ~O M ~ O ~' vl V' ~ N ~--~ M ~D O O 00 00 l~ ~ O ri O oo t~ •-~ O~ oo O ~O ~ ~O M o0 O~ 00 ~ Q ~ ~ V1 M M [~ O~ I~ ~ M ~D .r O~ ~D O O ~ N 7 ~ O M ~n ~c ~n o c~ ~D ~ N O N ~ 00 O~ Q~ l~ 11'i v1 ~ ~--~ N N N II1 O~ ~D ~ M 7 O~ 7 ~ O O l~ [~ 7 O~ O~ 00 N ~ ~O N O M N ~--~ QD ~O M M N .r t~ ~O N vi O N O~ O O~ N N --~ O ~n O vl ~ ~ M ~ 00 O~ N M M .--. CT ~ --~ O O M O N [~ ~ ~ ~ DD ~--i U U w (~ O w ~_ ~~ w ~+ N C/~ °~ ~ Q o u ~ vUi o~ ~ ~ U N ~ w~ o(j a c b . W ~ y ~ ~„ ~ O ~~dwUQ o O O O O M M M M O O O O ~ O ~O l~ ~ N Q~ ~ O ~ ~ ~ O ~ ~ ~ ~ O ~ ~ 7 O~ l~ v'~ 00 O~ M 7 ~' 00 00 N ~ ~--~ M ~t M M O\ vl 00 O ~ ~ ~ ~ ~ r O N ~ N ~--~ ~ M M M .-. N ri 00 ~--~ ~--~ M l~ Vl ~ I~ 7 v'i M ~ O V? 00 M 00 ~O M ~"+ ~n ~O O N O ~ O -~ ~O M O~ v1 I~ M [~ .--. a0 O o0 .-• l~ ~' N vl ~O ~O ~t O 00 M d' V1 V1 N O M N ~ ~--~ O ~--~ O O O~ O M l~ O O O C' O oo N n O ° N i ~ o o ~ o a ~ ~ ~ ~ ~ a0 O~ ~ O ~ M [~ 00 t7 00 [~ ^~ M ~ ~ ~ n ~ ~ ~ [~ ~ oo U M O 7 00 N ~ ~--~ N .~ ~O O ~--~ ~ O o0 .--i 00 M 00 M ~ 00 M M ~ M O ~ ~ . -~ QD ~ ~--~ ~ M ~O O~ O a0 ~ O ~ ~ ~ ~ O ~ oo v~ l~ ~ M ~O O ~O O d' N .-r ~O O~ M DD O .~• ~ ~n '~ O O~ oo ~O V 1 O~ ~O 00 00 V 1 M N M N ~+ -~ .-i (ri O ~ ~ aj o 3 U ~ b~A ~ V • a . . U Q ~ a ~q .o ~ ~ ~ ~ C7 c~ ~ w ° C7 0 . N M rf' Vl \O 0 0 0 0 0 0 0 0 0 0 0 0 J +~ ~O O ,M-~ N [~ M M ~--~ N 00 O M N M 00 M O~ O ONi ~ ~ NO O o0 Opp ^-' O oo l~ ~ O O oo O N O -» O~ O O M M ~O O ~n ~ ~n M O Q~ M N ~ ~ O v l O (~ O ~ V'1 O 00 N N I~ Op ~--~ ~ N N vl ~ N vl ~--~ Q~ 7 ~ ~ O v~ v i O O ~O V1 ~ ~ N .-.. O N ~' N O 00 O~ ~D ~O ~O o0 ~t oo O~ vl V1 M Q~ N M 00 Vl 00 v1 DD M ~ `O N `7 M 00 7 ~ ~' N M M O N ~--~ ~ ~ O O ~n O O O O O ~ O O N 0 0 0 0 0 N O O N 0 0 0 0 0 N ~ ~ O~ O --~ ~ M O O M O O O ~--~ l~ O~ O O M N v'i O N [~ ~O O O ~f' ~O ~ ~O O~ 00 M M M ~ r M 00 M N ^' ^' 7 0 0~ --~ O O O O Oro ~n ^-~ [~ l~ O O N v7 M [~ ~ l~ rt O O~ 00 v'~ [~ M O~ M Vl [~ 00 ~O N l~ M ~t [~ ~O l~ N .Mr '~ O ~' ~D r 7 ~ O 0 ~ ~a W + v' v N :~ ~ ~~ y 3 . b~ ~' ~ U tU., ~ CC ~ v ~ ea ~ ~ '~ 1' U ~ ~ U U S r ' f.. a`~i ~ ~ y ~ ~ `~ ~ > ~ x ~x~-~¢.s~z ~ ..~. O..v ~ ~ .~ O O ~av°~UaSv°>>- o M 7 '/'1 ~O I~ 00 Q~ 0 0 0 0 0 0 0 0 ~n v~ ~n ~n ~n v~ ~n v-, 0 0 0 0 0 0 0 0 v a ~ w 0 9 ~ ~ ~ C 7 ~ d0 N c a~+ d C° 9 00 L it w td 7 ~ ~ w ~ m N N b0 ~y i ~ y O ..., CC ..., L, R. O i. ~ ~ Q ..~. ~ M '~ ~ o it y ..i V '~ Ca 6~ y^ i~~ r_Cl ~.~1 W Q CQ J a°, ~ a 'ai W w ~ ~ O +'~+ it rr '.~ ~ r.+ ..i O "' ry U c ~ c. k O W ~ w O 6~ b V I N N ~ ~ z :;. ~` a~ L u u C 7 ~ u ee v ~ C 6~ u ~ L cC ~ a ~ 'p ~ O w 7 L a ° ~ OA `J C O 9 L R ~ ~ 7 u OW Vl L ~ ~ .'~+ C 9 o C. x Gz7 ~o 'O 7 0 0 G~ ea L c C7 0 0 .. C (ter 00 l~ M 7 O~ l~ O O N oo .-• ,-• v1 ~ N d' M O oo ~ ~ O O O O O o0 00 00 O O O O .r ~ ^' ~D l~ O~ V i ~O 00 ..i 0o O~ N N ~ ~--~ ~O V ~p N O~ Q~ l~ O 00 `~ ^' ~ O l~ 00 00 pp (~ 01 O~ Q~ 00 ~D ~O o0 v'i p~ [~ l~ I~ 00 O~ O~ O 00 O 00 v'i O M N M ~--~ ~O O O O N ^~ ~' V7 ~' t~ N O O [~ O\ oo O 1A O~ V M M 0 0 0 O oo ~--~ D\ N v~ N O~ l~ O~ M ~ O 00 ~ M O Q~ O O O 00 ~O vl .-i 00 vl ~ N N v1 ~--~ vi O N O O o0 O~ O ~--~ N [~ ~' 00 M et O M t~ ~--~ O t~ M v-~ ~D ~O l~ O~ l~ O oo O 00 O~ ~ et ~ ~--~ O N 7 ~ ~O O~ v~ ~ ~ 00 ~D 00 v'i O~ l~ ~O M ~ 00 ~O ~O ~--~ 00 ~--~ N N ~--~ ~O ~t M l~ O .~ ~ ~ N ~--~ .~ N N M O ~ t~ N O> O ~ oo 'ct ~~ 0 0 0 O O~ O ~ M .-~ N O M o0 O M O N A N N ~O O O O ~ O~ O Q; N ~-+ M O ~' ~O ~O O O M M v~ M 0 0 0 0 N O~ oo r O d' 00 ~ 00 t~ O l~ ~ v'i ~ ~ O O ~ N O O~ 00 N oo ~O ~ ~--~ O O~ O~ O M M O~ N O ~ ~--~ O ~"~ O 00 l~ 7 O D\ ~ V'1 N N .-. ~ M ~. v'l In v1 t~ N ~ M O ~D O l~ ~' 01 N V1 ~' ~--~ v1 V't ~"~ V~ O~ V'1 l~ M ~O N ~"~ vl l~ 7 M ~ M ~ 01 [~ r ~+ N .-. 7 ~--~ ,--~ N ~ ~ e+j ~ ~ O~ 0o O~ O t~ N~ 0 0 ~O 0 0 0 0 0 0 0 O O O O N ~O O O t~ M O O O M O O ~n O O O O ~ O O O O -~ 0 0 .-~ O a\ 0 0 O~ O O oo O O O O 00 O O O ~O ~ ~ ~ O O R M O of [~ 00 ~O ~D N ~ N [~ M M V) 00 ~ O iA ~--~ M M O t~ ~ O~ l~ d' O O O ~t ~ ~ ~ ~O ~ O O O~ Ct d' O t~ O M N ~O 0 0 0 M N O N V1 ~ oo O M ~ n O O M 0 0 0 0 0 0 N [~ M O a\ N l~ 00 00 ~+ vl O [ ~ O~ ~ O N 1I^ N ~D O^ 1f^ ~ M O 00 00 I~ ~O ~--~ N v1 N ~--~ .-i l~ ~ .-+ ~ M M ~ I~ 00 O N N [~ N O M l~ 0 7 0 .~ O [~ ~n O O O O N O~ ~ l~ O~ v'i O ~ ~n O N O o0 ~ ~O v'i O O O O ~O oo --+ O~ 7 ~O ~n O~ .-. ~ O ~ O .-. 00 00 M O O O O O ~D M Q~ ~G O~ N 00 .~ M N N~ O~ vl l~ N O O ~--~ N ~ ~ vl N M N N M O~ N t~ M ~' ~p O~ O O\ 0 0 0o O l~ O ~n ~O O~ oo l~ ~ M O ~n oo t~ ~n M O O O U [~ N O~ ,--~ O .-~ l~ ~ ~ N o0 00 [~ ~ M ~D N ~--~ O --~ 7 O~ `O M M O~ l~ N O ~O l~ ~ vl N M ~ ~ 7 d' ~--~ 1n N N ~--~ 1(j ..i N ~--~ N O~ ~ O 1I1 Vl ~O ~ ~--i R CC L ~ +•+ O C ~ U ~ E ~ ~ ~ c ~ s ,~ ~ ~ . a ~ ~a c 0 ~ 0 ; ~ v ~ ~ ~ b ° ~ C7 °' a ~ ~ A ~ x ~ a~ E ~ ~ ~ C ~ a .5 ~ ~ x ~, ~ ~ =° ~ a ~ ~ ~. ~ ~ ~ N w ~ ~ n ~ 'b al a~ A o o O y L ° ' ^ ~ (~ pa ~ o W ^d >, , ~ C a c c a ~ s., cQ ~' ~ ~ o ~ ~ ~ a ~ o °' v ~ ~ "~ a ° ~ ~ ~ ° `~ °o ° o ~ ~ x ro ~ o ~ ° ~? Y o aaU ~ o o aUwU o w~1~E-~~;U~ o ~5 0 N M N M V1 N M~~ r 00 N 0 0 0 O O O O 0 0 0 0 0 0 0 O O ~ ~o ~o ~ ~ ~ ~ o0 00 00 00 00 00 0o a~ o~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O s ACTION #~~ ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 22, 1999 AGENDA ITEM: Accounts Paid -May 1999 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: Payroll 5/ 14/99 Payroll 5/28/99 Manual Checks Void Checks Direct Deposit Checks $5,252,191.41 $433,533.09 $256,494.11 690,027.20 $466,578.97 249,557.05 716,136.02 1,112.28 1,112.28 (803.99) (803.99) $6,658,662.92 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: Diane D. Hyatt Director of Finance M: ~ F I NAN CF ~ COMMON ~ BOARD ~ACCTPAI D-MAY. WPD Approved () Denied ( ) Received ( ) Referred ( ) To ( ) McNamara Harrison Johnson Minnix Nickens N~ Co No Yes Abs M: ~ F WANCE ~ COMMON ~ BOARD ~ACCTPAI D-MAY. WPD r r ACTION NO. n/ r ITEM NUMBER I r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 22, 1999. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of May 31, 1999. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: BANK OF AMERICA 1,984,887.50 BB&T 2, 979, 945.00 C RA I G I E 988,125.00 SUNTRUST 2,477,160.69 WHEAT 1ST UNION 989,094.72 9,419,212.91 CERTIFICATE OF DEPOSITS: FIRST AMERICAN 100,000.00 SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 200,000.00 COMMERICAL PAPER: BANK OF AMERICA 3,975,512.88 PAINE-WEBBER 6,947,426.68 SUNTRUST 2,972,770.28 WACHOVIA 5,552,095.55 WHEAT 1ST UNION 4,960,924.99 24,408,730.38 LOCAL GOVT INVESTMENT POOL: GENERAL FUND 7,532,360.58 RESOURCE AUTHORITY 1,801,511.29 9,333,871.87 MONEY MARKET: CRESTAR 6,444,775.28 6,444,775.28 CASH INVESTMENTS: WAC H OV IA 2, 264, 587.96 MENTOR (GEN. OPER) 5,181,196.69 MENTOR (RES. AUTH.) 5,517,884.96 LB&T 2, 836,481.87 15, 800,151.48 GOVERNMENT: JC BRADFORD 976,711.67 WAC HOVIA 990, 076.67 1, 966, 788.34 TOTAL 67.573.530.26 Pg. 1 of 2 J STAFF RECOMMENDATION: Respectfully Submitted Alf C. Anderso C'OUnty Treasurer Approved by: Elmer C. Hodg No County Administrator ACTION Approved ()Motion by: Denied () Harrison Received () Johnson Referred () McNamara To () Minnix Nickens rv-7 VOTE Yes Abs Pg. 2 of 2 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 22, 1999 AGENDA ITEM: Work Session to discuss amendments to the Freedom of Information Act COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for County Attorney Paul Mahoney to update the Board of Supervisors on amendments to the Freedom of Information Act which were recently adopted by the General Assembly. ~~~, ~ Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Harrison _ Denied () Johnson Received () McNamara- _ Referred () Minnix _ _ To () Nickens _ ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 22, 1999 AGENDA ITEM: Work Session on Refuse Collection Services COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Chapter20, Section 20-1 through 20-25 ofthe Roanoke County Code describes the level of refuse collection services provided by the County to its citizens. A copy of the Code is attached. It has been determined that there are a number of deviations from the standard whereby a premium service is being provided at no charge to the customer. There are several categories of these non-standard collections, and the purpose of this Work Session is to make you aware that these exceptions exist and to receive your direction on whether to continue or discontinue the practice. Respectfully Submitted by: /.~~ Elaine Carver Director of General Services ACTION Approved by: ,~1 Elmer C. Hodge County Administrator VOTE No. Yes Abs Approved () Motion by: Harrison _ Denied () Johnson _ Received () McNamara- Referred () Minnix To () Nickens r~ ~..~ • SOLID WASTE § 20-1.+~'~ ARTICLE I. IN GENERAL Sec. 20-1. Definitions. The following words and terms, as used in this chapter, shall have the meanings ascribed to them in this section: Automation, or automated refuse collection system means a method of collection utilizing a vehicle equipped with a hydraulic arm that empties specially provided containers. Backyard collection means at-the-house collection for citizens who either are physician certified as unable to carry waste to the street or who pay an extra fee for the service. Brush collection means Roanoke County's curbside collection of brush, tree limbs, and other arboreal materials. Bulk collection means Roanoke County's curbside collection of appliances, furniture, car- peting or rugs, and other white goods derived from households. Commercial collection service means Roanoke County's curbside collection of waste gen- erated by commercial establishments. For the purpose of this document commercial also in- cludes churches and church-run daycares. Construction and demolition waste means waste material produced in the construction, remodeling, repair, or demolition of buildings, homes, industrial plants, pavements and struc- tures. Commercial waste means all solid waste generated by establishments engaged in business operations other than manufacturing. Curbside collection means the collection of materials that have been placed no farther than five (5) feet from a curb or qualified road. Curbside recycle collection means the curbside collection of recyclable materials derived from households. Debris waste means stumps, wood, brush and leaves from land clearing operations. Free loader means a trailer which may be reserved by Roanoke County residents for one weekday or one weekend. Garbage means 1) discarded food wastes, 2) wastes likely to decompose. Hazardous waste means a "hazardous waste" as defined by the Virginia Hazardous Man- agement Waste Regulation. Household refuse means any waste material (nonhazardous), including garbage and trash, derived from households. Industrial waste means any solid waste generated by manufacturing or industrial process that is not a regulated hazardous waste. Supp. No. 3 1283 :~ ~~ ~~~~ § 20-1 ROANOKE COUNTY CODE Institutional slid wastes means solid wastes generated by schools, hospitals, universities, museums, governments and other institutions. Manual collection means the collection of waste materials at the curb by solid waste personnel as opposed to mechanical equipment. Premium refuse collection means backyard collection of refuse for a fee. Residential customers means single-family units (to include individually owned townho- mes and condominiums), duplexes and single lot mobile homes. Residential collection means collection from residential customers. Road means passable street or roadway serving three (3) or more separate residences or businesses. Qualified road means a road in the primary or secondary system of highways in the Commonwealth of Virginia. This term also includes private roads upon which an owner has requested or invited the county to enter upon and upon which an owner has assumed the risk of any damage thereto arising from usage by the county. Seasonal collections means collection of materials, such as Christmas trees and leaves, during applicable times of the year. • Solid waste means any garbage, refuse, trash or other discarded materials. Townhomes and/or condominium collection means collection of household refuse for mul- tifamily dwellings that are individually owned. Yard waste means lawn clippings, small brush and twigs, shrubbery clippings. (Code 1971, § 14-4; Ord. No. 72694-4, § 1, 7-26-94) Sec. 20-2. Reserved. Editor's note-Ord. No. 72694-4, § 1, adopted July 26, 1994, deleted, in effect repealed, § 20-2, which pertained to rates and charges for use of county landfill. Secs. 20-3-20-20. Reserved. ARTICLE II. COLLECTION BY COUNTY Sec. 20-21. Article not applicable to Town of Vnton. This article shall not apply to residents or commercial or industrial establishments of the Town of Vinton, Virginia, an incorporated town lying within the boundaries of the county, since • the council for the town has provided for solid waste collection for the residents of the town. (Code 1971, § 14-7; Ord. No. 72694-4, § 1, 7-26-94) Supp. No. 3 1284 J 2. r~ SOLID WASTE § 20-24 Sec. 20-22. Responsibility of county administrator under article. The administration of this article, including the establishment of a budget for providing e$'ective solid waste collection service; the hiring of all employees necessary for providing such service; the billing of persons receiving such service; and all other matters related thereto shall be the responsibility of the county administrator; provided, that all matters pertaining to the establishment of an annual budget and the establishment of collection rates and charges shall be approved by the board of supervisors. (Code 1971, § 14-5; Ord. No. 72694-4, § 1, 7-26-94) Sec. 20-23. Right to, and application for, service. All county citizens, including businesses, firms and corporations located in the county, shall be entitled to receive solid waste collection service consistent with the provisions of this article, subject to the determination of the county administrator regarding the economic fea- sibility of providing such service to any particular location. Any person desiring such service shall make application through the office of general services. Payment, if required, for one- quarter year's service shall be made in advance at the time of application. Solid waste collection service shall be provided only from and along a road in the primary or secondary system of highways in the Commonwealth of Virginia. This service may be • provided from and along a private road only upon the invitation of the owner, and upon the owner assuming the risk of any damage to the private road arising from the provision of such service by the county. (Code 1971, § 14-6; Ord. No. 72694-4, § 1, 7-26-94) Sec. 20-24. Specific collection categories. (a) Roanoke County shall provide at no charge once per week curbside service to all residential customers in Roanoke County. To receive curbside service, residents will be re- quired to bring the containers to within five (5) feet of the curbline of a qualified road. The refuse must be to the curb by ?:00 a.m. of the scheduled collection day. All households within the automated service area will receive one automated container. The containers are assigned to the house, not to the householder. Those households with five (5) or more people will be entitled to one additional automated container, upon request. All others will be required to purchase the second container. Residents will be charged for any container damaged due to negligence. No more than two (2) containers per household will be allowed. When set to the curbline, each container must have at least five (5) feet of clearance on all sides. Weekly collection will be for household refuse, garbage and yard waste only. No dead animals, hazardous waste or any other materials deemed unsafe for county manpower or equipment or disposal in the regional landfill will be collected. The replacement fee for a lost, stolen, or damaged container shall be sixty-five dollars ($65.00). Supp. No. 3 1285 .~~ ~~~ § 20-24 ROANOKE COUNTY CODE • (b) Backyard collection will be provided to households in which everyone living in the structure is disabled or handicapped and unable to transport the refuse to the curb. Physicians certification of handicaps or disabilities is required. Residents will be required to renew this certification annually. (c) Premium refuse collection service will be provided to all residential households for normal household refuse only on an individual application basis. The chazge for premium backyard collection will be a minimum of eight dollars ($8.00) per month and will include service up to one hundred (100) feet from the curbside. pickup location. The premium refuse collection charges shall be paid in advance on a quarterly basis. For each additional one hundred (100} feet or fraction thereof over the initial one hundred (100) feet, an additional five dollars ($5.00) charge will be made. Premium refuse collection charge per month is as follows for the distance indicated: 100 feet or less: Eight dollars ($8.00) per month (five dollazs ($5.00) for each additional one hundred (100) feet). An application charge in the amount of twenty dollars ($20.00) shall be made in advance together with proper application forms approved by the county. • (d) Commercial collection service will be provided by application only. The county will not provide service to any apartment or office/retail complexes of more than five (5) units or any mobile home parks. Roanoke County shall provide free once per week service to all other licensed commercial establishments generating not more than ten (10) thirty-gallon cans or three (3) ninety-five-gallon automated containers per week (total not to exceed three hundred (300) gallons). Commercial customers must place all containers in one central location. Refuse must be at the collection point by 7:00 a.m. on the scheduled collection day. All generators of over three hundred (300) gallons of refuse per week are not eligible for county collection and will be required to secure private collection. (e) Roanoke County may provide weekly service to noncounty residents upon application and approval. A coIlection fee of ten dollars ($10.00) per month will be charged. (fl Roanoke County shall provide once per week curbside or single location service to all condominium and townhouse developments that are individually owned. The refuse must be at the collection point by 7:00 a.m. of the scheduled collection day. The method of collection shall be consistent with the collection service received by other residential customers. Any other request for service shall be subject to a collection fee to be determined by the county administrator. (g) The county administrator or his designee is authorized to develop and implement such regulations as may b.e necessary to accomplish the purposes of this section. (Ord. No. 62888-13[A], §§ 1, 2, 6-28-88; Ord. No. 72694-4, § 1, 7-26-94) Supp. No. 3 1286 4 ~.•~ SOLID WASTE § 20-25 Sec. 20-25. Supplemental collection service. (a) Upon request the county will schedule and provide collection of brush items or other yard waste materials from all residential customers only. Brush or other yard waste collection service will not be provided to commercial customers. It will be the responsibility of premium and backyard customers to place any brush items to the curb for collection. The items, de- scribedindividually below, must be placed as close as possible to the curbline and road and five (5) feet away from any obstruction. Such placement shall be made no earlier than 6:00 p.m. of the day preceding the scheduled collection and no later than 7:00 a.m. of the day scheduled for collection. (1) Brush cuttings and tree Limbs, resulting from normal property maintenance, will be scheduled and collected by county personnel upon request. The cuttings or Limbs individually may not exceed six (6) feet in length or three (3) inches in diameter. Tree stumps will not be collected pursuant to this section. The cuttings and limbs must be placed in a pile not to exceed six (6) by six (6) by six (6) feet in size. The piles must be adjacent to the road or curbline and have at least five (5) feet clearance on all sides. The pile must be clear of any overhanging wires or branches, in order to be collected. (2) Grass clippings or clippings from small shrubs or bushes must be placed in disposable containers, to include but not limited to plastic or paper bags or cardboard boxes, and adjacent to the road or curbline for collection. The disposable containers must be of substantial construction and shall not weigh more than fifty (50) pounds when full. The containerized clippings must be separate from any other bulk or brush items set out for collection. (3) During leaf season, which is defined as the period between the first Monday in No- vember and December 29, bagged leaves only will be collected weekly from all resi- dential customers. The county will provide no vacuum service for the collection of leaves. Christmas trees will be collected separate from other yard waste during a one-week period in January. Notice will be provided as to exact collection date. (4) Materials resulting from land-clearing operations or commercial yard waste manage- ment operations will not be collected pursuant to this section. Commercial is defined as any trimming or yard maintenance done for hire. It will be the responsibility of the contractor or owner to properly dispose of any such materials. (5) Scheduling collections under this section shall be done by the solid waste division. (b) Upon request the county will schedule and provide collection of bulk items from all residential customers. Bulk collection service will not be provided to any commercial custom- ers. It will be the responsibility of premium and backyard service customers to place any bulk items adjacent to the qualified road or curbline for collection. The bulk items must be placed as close as possible to the curbline or road and five (5) feet away from any obstruction. The items must be completely clear of any overhanging wires or branches, in order to be collected. Such placement shall be made no earlier than 6:00 p.m. of the day preceding scheduled collection and no later than 7:00 a.m. the day of collection. (1) Bulk items will be defined as any items too large to fit into the automated containers. Any material placed, to the curb for bulk collection that could be placed in the auto- mated container for weekly collection is subject to not being collected at that time. Supp. No. 3 1287 § 20-25 ROANOKE COUNTY CODE (2) Residential customers are limited to placing no more than six (6) items out to the curbline or road for any one collection. If it is necessary for the materials to be containerized, the container must be of a disposable nature. A container will count as one item. (3) As used in this section, "bulk item" includes, but is not limited to, household furniture, major household appliances, carpeting and rugs, no more than three (3) tires, bicycles, swing sets, lawn furniture, and cardboard moving boxes or other refuse resulting from moving. (4) Materials resulting from the construction of a new home or an addition to an existing home, to include installations, remodelings, renovations or major repairs to a home, will not be collected pursuant to this section. It will be the responsibility of the owner or contractor to properly dispose of such materials. (5) No dead animals, hazardous material or any other item deemed unsafe for the coun- ty's manpower or equipment, or for disposal in the regional landfill as determined by the director of general services will be collected by county personnel pursuant to this article. It will be the responsibility of the owner of these materials to properly dispose of such items. (c) Upon request, the county will deliver a freeloader to all residential customers. The freeloader must be scheduled in advance and is mainly to be used during one-time clean-ups such as spring cleanings, basement or attic clean outs, moving materials or major yard work projects. Use of the freeloader is governed by the following restrictions: (1) Residential customers may reserve the freeloaders no more than four (4) times a year. (2) Materials must not be mechanically loaded onto the trailer. (3) The freeloader will be delivered only to previously constructed residential homes. No homes currently under construction will be allowed to receive the freeloader. The trailer will only be delivered to an easily accessible location determined by staff. (4) The resident must be home during the delivery of the freeloader to sign a release form. (5) Before pickup the loads will be inspected and the resident may be responsible for materials requiring special disposal. (d) It shall be the duty of every owner or occupant utilizing the supplemental collection service to properly secure the materials placed for collection in such a manner as to ensure the safety of the public. (Ord. No. 2177, 11-14-78; Ord. No. 72694-4, § 1, ?-26-94) Sec. 20-26. Reserved. Editor's note-Ord. No. 72694-4, § 1, adopted July 26, 1994, deleted, in effect repealed, § 20-26, which pertained to certain items excluded from normal collection and derived from Ord. No. 2177, adopted Nov 14, 19?8. Supp. No. 3 1288 R { 1 ACTION NO. ITEM NO. '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 22, 1999 AGENDA ITEM: Worksession to discuss Private Road Issues as they Relate to Future Development within Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' Since the mid 1980's Roanoke County has required that all new single family lots have frontage along a public road. The only exceptions to this requirement are rural family exempt subdivisions and private roads approved as part of a Board approved PRD zoning district such as Wolf Creek or Wilshire. The staff is now preparing a cluster housing ordinance for the Planning Commission's and Board's consideration. A key component of the cluster provisions will be authority to permit limited private roads for the purpose of promoting flexibility in lot layout and creativity in design. The purpose of the worksession will be to discuss private road issues and present to the Board for discussion, alternative strategies for allowing limited private roads. Staff recommends as follows: 1. That the Board of Supervisors hold a worksession on June 22, 1999 to discuss private road issues. .» 3 2 Respectfully Submitted, Terrance H Departm t of ~i~~ on, AICP ity Development Approved, ~i~~ Elmer C. Hodge County Administrator Action Approved ( ) Motion by Denied ( ) Received ( ) Referred to Vote No Yes Abs Harrison Johnson McNamara Minnix Nickens Private Streets Work Session :.:w.< Roanoke County Board of Supervisors June 22, 1999 Our objectives, d~.. . ,. :... • Provide BOS information on staff i~~'~'~`~ regazding allowing private roads in "Cluster" developments.... and..... • Receive BOS feedback and direction... Are the Staff and PC on the right track? What is a Private Road <a:r,:,? • An access drive to a dwelling unit~s~>ttf~~s~~~ not... -Maintained with public funds - Developed to minimum VDOT/County Standards Private Roads vary in Design and Pur,~se:„~~,:.:. }n w •. • France Driv~ft~` >;"' Barrens Road Private Roads vary in Design and ~' f%llfk'., • Louise Well`si~Jrve"° off of Loch Haven Private Roads vary in Design and ~+: • Oakey-Dclai.~I{tisi~'df'f' of Rt. 311 Private Roads vary in Design and PtN' e:>.::... • Village Way;~klu~trig~ . Hills) Private Roads vary in Design and Pitt' ....Fly<,+:~>;.,. ....•:.~ ~t ••. • Windy Hi11K~y'>~~~~ <:<: Private Roads vary in Design and Purposi~st;:•, `~:~~~~ ... .... • Hunting HiEts>P~ace'~' Private Roads vary in Design and Pur _ g•:•:.. ,J.:~.~~.:,.. ~;.>:... • Bridlewotid ~i[Ve'~"" Y Ff~iU~ppp~., w .t: • Allowed private road subdivisions>~p>1o~~"~' Circa - 1984 • Prohibited new private road subdivisions to allow us to continue to participate in VDOT rural addition program History ................ .. ~ n.'t .;.: c~:::.:•.: :::.>~.~iy..~. ••:. ..... ~. ::>~ . • Have expended over $900K in past eleven years to bring private roads into the public system • Do not want to "repeat history" 4 History. ......... ''~IZ...t • Continue to allow private roads it irit~ti?N~" family areas (apartments, townhouses, condos, etc) • Continue to allow private roads in PRD subdivisions with BOS approvals and VDOT plat notations, eg., Wilshire, Wolf Creek Cluster Developmerrt~.:;,... ;:;;:. ~r.~ .. `~;, . .~: ~4:.<.f>.. • What are we trying to achieve? - More common open spaces in developments - Preservation of critical environmental areas • steep slopes • viewsheds • unique natural features • environmentally sensitive areas Cluster Developments :~~~t ::..~,,. • What are we trying to achieve? .. -Flexibility in Site Design/Neighborhood Design • lot sizes • setbacks • home orientations - Reduced development costs for public facilities • roads • water and sewer (shorter lengths) 5 Some Examples....... ~_--~ ,~ /~ '` 1--- ,1 ~ , " ,\ ~~ ~ ;' - ~, ._ ~= ............. Some Examples....... .......:::..::: _.. v c.~--~! ~~ .~~~.,~ ~- ~,, .~ - ,~-_ l ~:~ ~ ~~ ~~~~ ~4 ~ ~ /~~~~ Some Examples ~~~~>~~-:... .;:.;.:::..... :>; w v'ii'?'.:. `:: ,: :.:.: ::<>E~c~~~~ ~~ ;~ ~~ E ~ ~ ~~~ ~ ,K ~~. .~ 6 Some Examples....... »:::>::... ...... ........ 4 ........... ~. v. ~. ::::... ::::::::.:::.:.. Some Examples....... ' '' . ....:.... ::::. :..,......x... ~:~<~. . ~-._ 111 :.~.v,.. .: ... :: . d~ryry. <.'r..4 ~ ~. H ........~.~ ..:..............~:..~.:.........~.-n............ 7 Why Private Roads can be an ............ Element o Good Desi ~~~~ ....... ........ ...,. >:t>:, . :..... . :::. :. • Require less land.. Allow for the "''' . preservation of more open space, less grading and land disturbance • Allow greater flexibility in neighborhood and street design, street materials Issues that Must be Consicler~~.:.a. ;< .: .tom • No Private Roads if benefits are orl~~s~' ~''~`~~`~~~ - Increased Density - Reduced Cost • Environmental and/or Design Benefits must also be present..... Issues that Must be Consider~~:., „~ ~~~~~: • How will Public Services be provt~il=<~`~'~~~~ - Emergency Services - Refuse Collection - School Bus Service • Private road designs should not hinder or increase the cost of these services 8 Issues that Must be Consic~~~ed .,. ,~. f w;~ `.~\ ,: • Private Road Design Standards Ivtiti~e'~r'' established ... - Structural Integrity (Decreased Maintenance) - Drainage (Who is responsible?) - Geometrics (Relationship to Cut and Fill) • Length • Width • Grade Issues that Must be Consider~~:.,. .: 4 rrrf; ~;.,. .. ... .. ... SSA {: ::.~;tCR:::c^:~ • Financial and Policy Issues..... '~'''``"'~~ - Equity (Same Tax Rate... No Private Street Services) - Can Homeowners cover maintenance costs? ::: Trying to Achieve...... ::;:>::;:.. :::: ::::::.::.. .. ~: .~«,:;_~ • Private Street as a "TOOL" to prOt`.,. ~• allow clustering... not an end.. Multi Tie a means to an end..... • Develop and set standards to insure our objectives are met..... -Set standards - Authorize staff to review - Appeal process in place... 9 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 22, 1999 RESOLUTION CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 22, 1999 RESOLUTION 062299-4 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia lawwere discussed in the executive meeting to which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: Brenda J. H Iton, CMC Deputy Clerk to the Board of Supervisors cc: File Executive Session . ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 22, 1999 RESOLUTION 062299-5 ESTABLISHING SALARIES FOR THE COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY WHEREAS, the Board of Supervisor of Roanoke County, Virginia, hereby establishes the salaries for the County Administrator and the County Attorney for Fiscal Year 1999-2000. BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the annual salary for the County Administrator shall be increased from $111,484.74 to $114,546.54. 2. That the annual salary for the County Attorney shall be increased from $94,936.34 to $97,532.61. 3. That the effective date for the establishment of these salaries shall be July 1, 1999. On motion of Supervisor Nickens to approve salary increase for County Administrator from $111,484.74 to $114,546.54 and approve salary increase for County Attorney from $94,936.34 to $97,532.61 effective July 1, 1999, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: Brenda J. H ton, CMC Deputy Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Joe Sgroi, Director, Human Resources .. 1 A AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY JUNE 22, 1999 RESOLUTION ESTABLISHING SALARIES FOR THE COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby establishes the salaries for the County Administrator and the County Attorney for Fiscal Year 1999-2000. BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the annual salary for the County Administrator shall be increased from $111,484.74 to 2. That the annual salary for the County Attorney shall be increased from 94,936.34 to 3. That the effective date for the establishment of these salaries shall be July 1, 1999. On motion of Supervisor to adopt the resolution increasing County Administrator salary % to and carried by the following recorded vote: AYES: NAYS: and County Attorney % to , U:\W PDOCS\AGENDA\GENERAL\SALARY.INC `~~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 22, 1999 RESOLUTION 062299-6 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, AUTHORIZING AND APPROVING THE ISSUANCE AND SALE OF THE COUNTY OF ROANOKE, VIRGINIA, SEWER REVENUE BOND, SERIES 1999, IN THE MAXIMUM PRINCIPAL AMOUNT OF $5,725,000, AND SETTING FORTH THE FORM, DETAILS AND PROVISIONS FOR THE PAYMENT THEREOF RECITALS A. The Board of Supervisors (the "Board") of the County of Roanoke, Virginia (the "County") has determined that it is necessary and desirable to issue its Sewer Revenue Bond, Series 1999, in the maximum principal amount of $5,725,000 (the "Bond"), and to use the proceeds thereof, along with other available funds, if any, to finance the County's portion of the expansion of the Roanoke Regional Wastewater Treatment Facility (the "Project"). B. On June 22, 1999, the Board held a public hearing on the issuance of the Bond in accordance with the requirements of Section 15.2-2606 of the Code of Virginia of 1950, as amended (the "Virginia Code"). C. The Bond will be sold by the County to the Virginia Water Facilities Revolving Fund (the "Fund"), acting by and through the Virginia Resources Authority, pursuant to the terms of a Financing Agreement (the "Financing Agreement")between the County and the Fund, to be dated as of a date specified by the Fund. D. The Bond will be issued as a "Parity Bond" as defined in the Financing Agreement dated as of December 1, 1996 (the "1996 Financing Agreement"), between the County and the Fund, acting by and through the Virginia Resources Authority. The Bond will be secured by a pledge of the revenues (as more particularly defined in the Financing Agreement, the "Revenues") derived by the County from the ownership and operation of its wastewater system (as more particularly defined in the Financing Agreement, the "System"). The Bond will be secured on parity with the County's outstanding Sewer Revenue Bond, Series 1996 (the "1996 Bond"), with respect to the pledge of Revenues. E. The foregoing arrangements will be reflected in the Financing Agreement, a form of which has been presented to this meeting and filed with the County's documents. NOW, THEREFORE, be it resolved by the Board of Supervisors of the County of Roanoke, Virginia that: 1. Election to Proceed Under Public Finance Act of 1991. The Board hereby elects to issue the Bond under the provisions of the Public Finance Act of 1991, Chapter 26, Title 15.2 of the Virginia Code (the "Public Finance Act") without regard to the requirements, restrictions or other provisions contained in the Charter of the County. 2. Authorization of Bond and Use of Proceeds. The Board hereby finds and determines that it is advisable and in the best interest of the County to contract a debt and to issue the Bond in the maximum principal amount of $5,725,000, and to award and sell the Bond to the Fund, all pursuant to the Public Finance Act and the terms of this Resolution and the Financing Agreement. Such issuance, award and sale of the Bond are hereby authorized and approved. The Bond shall be known as the "County of Roanoke, Virginia, Sewer Revenue Bond, Series 1999." The proceeds from the issuance and sale of the Bond shall be used, together with other available funds, if any, to pay the costs of the Project. 3. Details of Bond. The Bond shall be issued as a single bond in fully registered form and shall be dated the date of its issuance and delivery. The County Administrator is authorized and directed to determine and approve all of the other final details of the Bond, including without limitation, the maximum principal amount authorized to be advanced thereunder, the interest rate, the maturity or payment dates and amounts and the final maturity date; provided, however, that (i) the maximum principal amount authorized to be advanced under the Bond shall not exceed $5,725,000, (ii) the interest rate on the Bond shall not exceed four percent (4%) per annum, (iii) the Bond shall have a substantially level maturity or payment schedule from and after the date on which the first payment of principal is due thereunder, and (iv) the final maturity date of the Bond shall be no later than December 31, 2020. The County Administrator's approval of such details shall be evidenced conclusively by the due execution and delivery to the Fund of the Bond on the County's behalf. 4. Pledge of Revenues. The Bond shall be a limited obligation of the County and, except to the extent payable from the proceeds of the sale of the Bond or the income, if any, derived from the investment thereof, is payable exclusively from the Revenues of the System which the County hereby pledges to the payment of the principal of and interest on the Bond pursuant to the terms of the Financing Agreement. The Bond will be issued as a Parity Bond as defined in the 1996 Financing Agreement, and will be secured on parity with the 1996 Bond with respect to the pledge of Revenues. Neither the Commonwealth of Virginia nor any of its political subdivisions, including the County, shall be obligated to pay the principal of or interest on the Bond or other costs incident to it except from the revenues and any other money or property pledged for such purpose, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia or any of its political subdivisions, including the County, is pledged to the payment of the principal of or interest 2 on the Bond or other costs incident to it. The issuance of the Bond does not directly, indirectly or contingently obligate the Commonwealth of Virginia or any of its political subdivisions, including the County, to levy any taxes for the payment of the Bond. 5. Form of Bond. The Bond shall be in substantially the form attached as Exhibit A to the Financing Agreement, with such variations, insertions or deletions as may be approved by the Chairman of the Board (the "Chairman") or the Vice Chairman of the Board (the "Vice Chairman"). There may be endorsed on the Bond such legend or text as may be necessary or appropriate to conform to any applicable rules and regulations of any governmental authority or any usage or requirement of law with respect thereto. 6. Evidence of Approval. The Chairman's or Vice Chairman's approval or determination of all of the details and provisions of the Bond that he has been authorized and/or directed to approve under this Resolution shall be evidenced conclusively by his execution and delivery of the Bond on the County's behalf. 7. Redemption of Bond. The Bond shall be subject to optional redemption at the direction of the County, without penalty or premium, in whole or in part, at any time, upon the terms set forth in the Bond and the Financing Agreement. 8. Execution and Delivery of Bond. The Chairman or Vice Chairman is authorized and directed to execute the Bond. The Clerk of the Board (the "Clerk") or the Deputy Clerk of the Board (the "Deputy Clerk") is authorized and directed to affix the seal of the County to the executed Bond and to attest it and then to deliver the Bond or cause the Bond to be delivered to the Fund upon payment of the first principal advance thereunder. An authorized representative of the Fund shall enter the amount and date of each principal advance as provided in the Certificate of Advances attached to the Bond when the proceeds of such advance are delivered to the County. 9. Registration, Transfer and Exchange. The Board appoints the Director of Finance as its registrar and transfer agent to keep books for the registration and transfer of the Bond and to make such registrations and transfers on such books under such reasonable regulations as the County may prescribe. Upon surrender for transfer or exchange of the Bond at the office of the Director of Finance, the County shall cause the execution and delivery in the name of the transferee or registered owner, as applicable, of a new Bond for a principal amount equal to the Bond surrendered and of the same date and tenor as the Bond surrendered, subject in each case to such reasonable regulations as the County may prescribe. If surrendered for transfer, exchange, redemption or payment, the Bond shall be accompanied by a written instrument or instruments of transfer or authorization for exchange, inform and substance reasonably satisfactory to the Director of Finance, duly executed by the registered owner or by his or her duly authorized attorney-in-fact or legal representative. 3 A new Bond delivered upon any transfer or exchange shall be a valid limited obligation of the County, evidencing the same debt as the Bond surrendered and shall be entitled to all of the security and benefits of this Resolution to the same extent as the Bond surrendered. 10. Charges for Exchange or Transfer. No charge shall be made for any exchange or transfer of the Bond, but the Director of Finance may require payment by the holder of the Bond of a sum sufficient to cover any tax or any other governmental charge that may be imposed in relation thereto. 11. Mutilated, Lost, Stolen or Destroyed Bond. If the Bond has been mutilated, lost, stolen or destroyed, the County shall execute and deliver a new Bond of like date and tenor in exchange and substitution for, and upon delivery to the Director of Finance and cancellation of, such mutilated Bond, or in lieu of and in substitution for such lost, stolen or destroyed Bond; provided, however, that the County shall execute, authenticate and deliver a new Bond only if its registered owner has paid the reasonable expenses and charges of the County in connection therewith and, in the case of a lost, stolen or destroyed Bond (I) has filed with the Director of Finance evidence satisfactory to him or her that such Bond was lost, stolen or destroyed and that the holder of the Bond was its registered owner and (ii) has furnished to the County indemnity satisfactory to the Director of Finance. If the Bond has matured, instead of issuing a new Bond, the County may pay the Bond without surrender upon receipt of the aforesaid evidence and indemnity. 12.Approval of Financing Agreement. The Financing Agreement is approved in substantially the form presented to this meeting, with such changes, insertions or omissions as may be approved by the Chairman or Vice Chairman, whose approval shall be evidenced conclusively by the execution and delivery of the Financing Agreement on the County's behalf, and the Chairman or Vice Chairman is authorized to complete the Financing Agreement with the final terms and details of the Bond as determined pursuant to paragraph 3. The Chairman or Vice Chairman is authorized to execute and deliver the Financing Agreement and such other documents and certificates as such officer may consider necessary in connection therewith. 13. Further Actions; Authorized Representative. The Chairman, the County Administrator and the Director of Finance and such officers and agents of the County as may be designated by any of them are authorized and directed to take such further actions as they deem necessary regarding the issuance and sale of the Bond and the execution, delivery and performance of the Financing Agreement, including, without limitation, the execution and delivery of closing documents and certificates. All such actions previously taken by such officers and agents are ratified and confirmed. The Chairman, County Administrator and the Director of Finance are designated the County's Authorized Representatives for purposes of the Financing Agreement. 14. Filing of Resolution. The County Attorney is authorized and directed to file a 4 certified copy of this Resolution with the Circuit Court of the County of Roanoke, Virginia, pursuant to Sections 15.2-2607 and 15.2-2627 of the Virginia Code. 15. Effective Date. This Resolution shall take effect immediately. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: ~~~~~~ ~ Brenda J. Ho ton, CMC Deputy Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney 5 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 22, 1999 AGENDA ITEM: Public Hearing and Adoption of Resolution Regarding Issuance of up to $5,725,000 in Bonds to Finance the County of Roanoke's Portion of the Roanoke Regional Wastewater Treatment Facility COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County of Roanoke Is participating with the Ciry of Roanoke, the Town of Vinton, the County of Botetourt and the Ciry of Salem in the joint upgrade of the Roanoke Regional Wastewater Treatment Facility. Based upon initial cost projections the County of Roanoke borrowed $13,100,000 through the Virginia Wastewater Revolving Loan Fund. At the time it was believed that this loan would be sufficient to cover the County's portion of this project. As the project plans progressed and the construction bids were received it became apparent that this amount would not cover the entire County expenses for this project. The attached budget summary shows that now the total project is expected to be $66,910,817. The County's portion of this project is $19,794,900. The County has applied for and been approved to receive a supplemental loan through the Virginia Wastewater Revolving Loan Fund. The Revolving Loan Fund offers low interest rate loans for certain water and sewer projects. The County will receive this additional $5,725,000 at a 4% interest rate. This loan will be drawn down as the expenses are incurred. The current budget does allow for some contingencies in the remainder of the project. If there is money left unspent at the conclusion of the project the County can close the loan amount out at the lesser amount that is needed to complete the project. This new borrowing will be a sewer revenue bond with the pledge of the County's sewer revenues for payment of the bonds. The current sewer rate is sufficient to pay back the loan. We will not need an additional sewer rate increase. In order to proceed with the borrowing it is necessary to first hold a public hearing and then adopt the attached resolution authorizing a borrowing in an amount up to $5,725,000. M:\FINANCE\COM MON\BOARD\6-22-99. wpd ~-i FISCAL IMPACT: The first payment of debt service on this new borrowing will not occur until the 2000-0 l fiscal year. These debt payments will be built into future budgets. The current sewer rates will be sufficient to cover this new debt service estimated to be $421,210 annually. STAFF RECOMMENDATION: At the conclusion of the public hearing staff recommends the following action: 1. Approval of the attached resolution authorizing issuance of up to $5,725,000 in bonds. 2. Appropriation of the entire project budget as outlined on Attachment A. SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: ~~~~ Elmer C. Hodge County Administrator Approved () Denied ( ) Received ( ) Referred ( ) To ( ) Motion by No Yes Abs McManara Harrison Johnson Minnix Nickens M:\FINANCE\COMMON\BOARD\6-22-99.wpd ~~ Attachment A V •~ d a ~ c 33 H N C ~ a~ C ~ ~ C LL d C ~ ~ ~"' ~ ~ m ~ ~ 3~ C_ N .O V L O ~' ~.. C 7 M I` 00 CO a p r 0 0 et tp N ch ~ O N ~ ~ ~"~ N N ~ N N C ~ ~ ~ ~ O C C ~ ~ , ~ ~ a o ~m C ~ ~ ~ ~ } ' r+ C to N ~ . C t .- N M m N N M ~O O d ~ O 0 '~cON ch ~ ~ A 3 t N ~ ~ V N N N ~ ~ ~~ ~ O O ~ r. r M ~"' a co -~ .~. o~ m N = ,p ~ ~ '~ ?i N ~ ~ O ~~~o W V Z H ~ ~~~ N ~~ ~A~ M f O1'~tO1+ N rrreF ~ ('7 tp Imo. O 00 ' I~ M N 7O ~ t0 ~d' N f~ ODrC7~A f~ M lnd; d r ~C CflrNr r , O r r ~ t0 pp ~ Q~ G~ O C1 ' ' f~ 00 ct ~ O O ti ~ ti to M CO r r r ~ Ot~O ~ ~ ti N M !1`+ ('7 CQ L[7 ~ ~cra[77 ~ ~ M r N r 00 M ~ M ~ ~ O LA a r 1.[) O t0 ~ O ~ ~' ~u ~M~ O N ~ ~- ~ M O O i Q G~sFO1~ N +tp t rrrd' W ~ O ~~~ M ~ f~c'7N ~ ~G N P a D ~ C7 O et . ~ ~ ~P-M r (prNr r 1 ~ r r lA (D Q1 r ' (7 ~pOptQ M ~ OOD( 7O O ( ' 0 <D N OD r ~ ) ~ N- C7 t1 r 0 NNNiA N OO O' r r r r ~ O O p ~ ~M O '~C O OC O~ c D NCp O r r N r i~ N~ ~ C7 M .-. N o \ 0 N ~ aj N N C O o. y t9 a. V $ ~ _ c a~ '~ _ a~ ~G~c3 ~~ ~ ~C ~~'~y~ ~~ ~'' N O a~i ~' g' ~ t. (7 ~ a°'i 2 ~ . N ~' ~ c c yy Y ~~ C~ C tt// ~~ ~~ C C C O F-~ owUUZ "''wU VZ o [r ~ U ° C9 r N O m C .a ;~' c 0 ~Q Ci m c ii -~ R AT A REGULAR MEETING OF THE [iOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 22, 1999 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, AUTHORIZING AND APPROVING THE ISSUANCE AND SALE OF THE COUNTY OF ROANOKE, VIRGINIA, SEWER REVENUE 6OND, SERIES 1999, IN THE MAXIMUM PRINCIPAL AMOUNT OF $5,725,000, AND SETTING FORTH THE FORM, DETAILS AND PROVISIONS FOR THE PAYMENT THEREOF RECITALS A. The Board of Supervisors (the "Board") of the County of Roanoke, Virginia (the "County") has determined that it is necessary and desirable to issue its Sewer Revenue Bond, Series 1999, in the maximum principal amount of $5,725,000 (the "Bond"), and to use the proceeds thereof, along with other available funds, if any, to finance the County's portion of the expansion of the Roanoke Regional Wastewater Treatment Facility (the "Project"). B. On June 22, 1999, the Board held a public hearing on the issuance of the Bond in accordance with the requirements of Section 15.2-2606 of the Code of Virginia of 1950, as amended (the "Virginia Code"). C. The Bond will be sold by the County to the Virginia Water Facilities Revolving Fund (the "Fund"), acting by and through the Virginia Resources Authority, pursuant to the terms of a Financing Agreement (the "Financing Agreement") between the County and the Fund, to be dated as of a date specified by the Fund. D. The Bond will be issued as a "Parity Bond" as defined in the Financing Agreement dated as of December 1, 1996 (the "1996 Financing Agreement"), between the County and the Fund, acting by and through the Virginia Resources Authority. The Bond will be secured by a pledge of the revenues (as more particularly defined in the Financing Agreement, the "Revenues") derived by the County from the ownership and operation of its wastewater system (as more particularly defined in the Financing Agreement, the "System"). The Bond will be secured on parity with the County's outstanding Sewer Revenue Bond, Series 1996 (the "1996 Bond"), with respect to the pledge of Revenues. E. The foregoing arrangements will be reflected in the Financing Agreement, a form of which has been presented to this meeting and filed with the County's documents. -3- R- NOW, THEREFORE, be it resolved by the Board of Supervisors of the County of Roanoke, Virginia that: 1. Election to Proceed Under Public Finance Act of 1991. The Board hereby elects to issue the Bond under the provisions of the Public Finance Act of 1991, Chapter 26, Title 15.2 of the Virginia Code (the "Public Finance Act") without regard to the requirements, restrictions or other provisions contained in the Charter of the County. 2. Authorization of Bond and Use of Proceeds. The Board hereby finds and determines that it is advisable and in the best interest of the County to contract a debt and to issue the Bond in the maximum principal amount of $5,725,000, and to award and sell the Bond to the Fund, all pursuant to the Public Finance Act and the terms of this Resolution and the Financing Agreement. Such issuance, award and sale of the Bond are hereby authorized and approved. The Bond shall be known as the "County of Roanoke, Virginia, Sewer Revenue Bond, Series 1999." The proceeds from the issuance and sale of the Bond shall be used, together with other available funds, if any, to pay the costs of the Project. 3. Details of Bond. The Bond shall be issued as a single bond in fully registered form and shall be dated the date of its issuance and delivery. The County Administrator is authorized and directed to determine and approve all of the other final details of the Bond, including without limitation, the maximum principal amount authorized to be advanced thereunder, the interest rate, the maturity or payment dates and amounts and the final maturity date; provided, however, that (i) the maximum principal amount authorized to be advanced under the Bond shall not exceed $5,725,000, (ii) the interest rate on the Bond shall not exceed four percent (4%) per annum, (iii) the Bond shall have a substantially level maturity or payment schedule from and after the date on which the first payment of principal is due thereunder, and (iv) the final maturity date of the Bond shall be no later than December 31, 2020. The County Administrator's approval of such details shall be evidenced conclusively by the due execution and delivery to the Fund of the Bond on the County's behalf. 4. Pledge of Revenues. The Bond shall be a limited obligation of the County and, except to the extent payable from the proceeds of the sale of the Bond or the income, if any, derived from the investment thereof, is payable exclusively from the Revenues of the System which the County hereby pledges to the payment of the principal of and interest on the Bond pursuant to the terms of the Financing Agreement. The Bond will be issued as a Parity Bond as defined in the 1996 Financing Agreement, and will be secured on parity with the 1996 Bond with respect to the pledge of Revenues. Neither the Commonwealth of Virginia nor any of its political subdivisions, including the County, shall be obligated to pay the principal of or interest on the Bond or other costs incident to it except from the revenues and any other money or property pledged for such purpose, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia or any of its political subdivisions, including the County, is pledged to the payment of the principal of or interest on the Bond or other costs incident to it. The issuance of the Bond does not directly, indirectly or contingently obligate the Commonwealth of Virginia or any of its political subdivisions, including the County, to levy any taxes for the payment of the Bond. -4- R-I 5. Form of Bond. The Bond shall be in substantially the form attached as Exhibit A to the Financing Agreement, with such variations, insertions or deletions as may be approved by the Chairman of the Board (the "Chairman") or the Vice Chairman of the Board (the "Vice Chairman"). There may be endorsed on the Bond such legend or text as may be necessary or appropriate to conform to any applicable rules and regulations of any governmental authority or any usage or requirement of law with respect thereto. 6. Evidence of Ap rp oval. The Chairman's or Vice Chairman's approval or determination of all of the details and provisions of the Bond that he has been authorized and/or directed to approve under this Resolution shall be evidenced conclusively by his execution and delivery of the Bond on the County's behalf. 7. Redemption of Bond. The Bond shall be subject to optional redemption at the direction of the County, without penalty or premium, in whole or in part, at any time, upon the terms set forth in the Bond and the Financing Agreement. S. Execution and Delivery of Bond. The Chairman or Vice Chairman is authorized and directed to execute the Bond. The Clerk of the Board (the "Clerk") or the Deputy Clerk of the Board (the "Deputy Clerk") is authorized and directed to affix the seal of the County to the executed Bond and to attest it and then to deliver the Bond or cause the Bond to be delivered to the Fund upon payment of the first principal advance thereunder. An authorized representative of the Fund shall enter the amount and date of each principal advance as provided in the Certificate of Advances attached to the Bond when the proceeds of such advance are delivered to the County. 9. Registration, Transfer and Exchange. The Board appoints the Director of Finance as its registrar and transfer agent to keep books for the registration and transfer of the Bond and to make such registrations and transfers on such books under such reasonable regulations as the County may prescribe. Upon surrender for transfer or exchange of the Bond at the office of the Director of Finance, the County shall cause the execution and delivery in the name of the transferee or registered owner, as applicable, of a new Bond for a principal amount equal to the Bond surrendered and of the same date and tenor as the Bond surrendered, subject in each case to such reasonable regulations as the County may prescribe. If surrendered for transfer, exchange, redemption or payment, the Bond shall be accompanied by a written instrument or instruments of transfer or authorization for exchange, in form and substance reasonably satisfactory to the Director of Finance, duly executed by the registered owner or by his or her duly authorized attorney-in-fact or legal representative. A new Bond delivered upon any transfer or exchange shall be a valid limited obligation of the County, evidencing the same debt as the Bond surrendered and shall be entitled to all of the security and benefits of this Resolution to the same extent as the Bond surrendered. 10. Charges for Exchange or Transfer. No charge shall be made for any exchange or transfer of the Bond, but the Director of Finance may require payment by the holder of the Bond of a sum sufficient to cover any tax or any other governmental charge that may be imposed in relation thereto. -5- R-~ 11. Mutilated, Lost, Stolen or Destroyed Bond. If the Bond has been mutilated, lost, stolen or destroyed, the County shall execute and deliver a new Bond of like date and tenor in exchange and substitution for, and upon delivery to the Director of Finance and cancellation of, such mutilated Bond, or in lieu of and in substitution for such lost, stolen or destroyed Bond; provided, however, that the County shall execute, authenticate and deliver a new Bond only if its registered owner has paid the reasonable expenses and charges of the County in connection therewith and, in the case of a lost, stolen or destroyed Bond (i) has filed with the Director of Finance evidence satisfactory to him or her that such Bond was lost, stolen or destroyed and that the holder of the Bond was its registered owner and (ii) has furnished to the County indemnity satisfactory to the Director of Finance. If the Bond has matured, instead of issuing a new Bond, the County may pay the Bond without surrender upon receipt of the aforesaid evidence and indemnity. 12. Approval of Financing Agreement. The Financing Agreement is approved in substantially the form presented to this meeting, with such changes, insertions or omissions as may be approved by the Chairman or Vice Chairman, whose approval shall be evidenced conclusively by the execution and delivery of the Financing Agreement on the County's behalf, and the Chairman or Vice Chairman is authorized to complete the Financing Agreement with the final terms and details of the Bond as determined pursuant to paragraph 3. The Chairman or Vice Chairman is authorized to execute and deliver the Financing Agreement and such other documents and certificates as such officer may consider necessary in connection therewith. 13. Further Actions; Authorized Representative. The Chairman, the County Administrator and the Director of Finance and such officers and agents of the County as may be designated by any of them are authorized and directed to take such further actions as they deem necessary regarding the issuance and sale of the Bond and the execution, delivery and performance of the Financing Agreement, including, without limitation, the execution and delivery of closing documents and certificates. All such actions previously taken by such officers and agents are ratified and confirmed. The Chairman, County Administrator and the Director of Finance are designated the County's Authorized Representatives for purposes of the Financing Agreement. 14. Filing of Resolution. The County Attorney is authorized and directed to file a certified copy of this Resolution with the Circuit Court of the County of Roanoke, Virginia, pursuant to Sections 15.2- 2607 and 15.2-2627 of the Virginia Code. 15. Effective Date. This Resolution shall take effect immediately. Adopted this day of June, 1999 -6- R- Chairman Clerk \\RIC7\BONDS\roank\sewer\99vrlflresolution boazd of supervisors2.doc -7- EXHIBIT A INTEREST RATE 4.0% UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF ROANOKE, VIRGINIA SEWER REVENUE BOND, SERIES 1999 MATURITY DATE June 1, 2020 REGISTERED OWNER: VIRGINIA WATER FACILITIES REVOLVING FUND PRINCIPAL AMOUNT: DATED DATE 1999 ($ ) R- The COUNTY OF ROANOKE, VIRGINIA, a political subdivision of the Commonwealth of Virginia (the "County"), for value received, promises to pay, solely from the revenues and other property pledged to the payment of this Bond, to the registered owner of this Bond or legal representative, the principal sum stated above, together with interest thereon at the annual rate stated above, as set forth below. This Bond shall be payable as follows. Interest only on amounts disbursed under this Bond shall be due and payable on .Commencing ,and continuing semi-annually thereafter on 1 and 1 in each year, the principal of and interest on this Bond shall be payable in equal installments of $ , with a final installment of $ due and payable on ,when, if not sooner paid, all amounts due hereunder shall be due and payable in full. Each installment shall be applied first to the interest due and payable on this Bond, and then to the principal. If principal advances up to $ are not made, the principal amount due on this Bond shall not include the unadvanced amount and shall be reduced as provided in the Financing Agreement (as defined below). If any installment of principal of and interest on this Bond is not paid to the registered owner of this Bond within ten days after its due date, the County shall pay to the registered owner of this Bond a late payment charge in an amount equal to five percent of the overdue installment. The principal of and interest on this Bond are payable in lawful money of the United States. The principal balance of this Bond shall be equal to the principal amount stated above, less the aggregate amount of the payments and any prepayments of principal which may have been made on this Bond. No notation is required to be made on this Bond of the payment or prepayment of principal. -8- ~_i HENCE, THE FACE AMOUNT OF THIS BOND MAY EXCEED THE PRINCIPAL SUM REMAINING OUTSTANDING AND DUE HEREUNDER. The issuance of this Bond has been duly authorized by the Board of Supervisors of the County by a resolution adopted June 22, 1999 (the "Resolution"), and is issued for the purpose of financing the Project (as defined in the Resolution). This Bond is a limited obligation of the County and, except to the extent payable from the proceeds of the sale of the Bond or the income, if any, derived from the investment thereof, is payable exclusively fi-om the revenues (as more particularly defined in the Financing Agreement, the "Revenues") derived by the County from the ownership and operation of its wastewater system (as more particularly defined in the Financing Agreement, the "System"). This Bond has been issued as a "Parity Bond" as defined in the Financing Agreement dated as of December 1, 1996 (the "1996 Financing Agreement"), between the County and the Virginia Water Facilities Revolving Fund (the "Fund") acting by and through the Virginia Resources Authority. This Bond will be secured on parity with the County's outstanding Sewer Revenue Bond, Series 1996 (the "1996 Bond"), with respect to the pledge of Revenues. NEITHER THE COMMONWEALTH OF VIRGINIA NOR ANY OF ITS POLITICAL SUBDIVISIONS, INCLUDING THE COUNTY, SHALL BE OBLIGATED TO PAY THE PRINCIPAL OF OR INTEREST ON THIS BOND OR THE OTHER COSTS INCIDENT TO IT EXCEPT FROM THE REVENUES AND ANY OTHER MONEY OR PROPERTY PLEDGED FOR SUCH PURPOSE, AND NEITHER THE FAITH AND CREDIT NOR THE TAXING POWER OF THE COMMONWEALTH OF VIRGINIA OR ANY OF ITS POLITICAL SUBDIVISIONS, INCLUDING THE COUNTY, IS PLEDGED TO THE PAYMENT OF THE PRINCIPAL OF OR INTEREST ON THE BOND OR OTHER COSTS INCIDENT TO IT. THE ISSUANCE OF THIS BOND DOES NOT DIRECTLY, INDIRECTLY OR CONTINGENTLY OBLIGATE THE COMMONWEALTH OF VIRGINIA OR ANY OF ITS POLITICAL SUBDIVISIONS, INCLUDING THE COUNTY, TO LEVY ANY TAXES FOR THE PAYMENT OF THIS BOND. This Bond is issued pursuant to the terms of the Resolution, a Financing Agreement dated as of 1999 (the "Financing Agreement"), between the County and the Fund, acting by and through the Virginia Resources Authority, to evidence a loan by the Fund to the County, the Constitution and statutes of the Commonwealth of Virginia, including the Public Finance Act of 1991, Chapter 26, Title 15.2 of the Code of Virginia of 1950, as amended. The obligations of the County under this Bond shall terminate when all amounts due and to become due pursuant to this Bond have been paid in full. The County may issue additional bonds ranking on a parity with this Bond and the 1996 Bond with respect to the pledge of the Revenues under the terms of the Financing Agreement and the 1996 Financing Agreement. This Bond is subject to prepayment at the option of the County in whole or in part, without penalty, at any time, upon not less than ten days written notice to the Virginia Resources Authority, in accordance with the terms of the Financing Agreement. If an Event of Default (as defined in the Financing Agreement) occurs, the principal of this Bond may be declared immediately due and payable by the registered owner of this Bond by written notice to the County. -9- K-i This Bond may be transferred only by an assignment duly executed by the registered owner hereof or such owner's attorney or legal representative in form satisfactory to the Director of Finance, as registrar. Such transfer shall be made in the registration books kept by the Director of Finance, as registrar, upon presentation and surrender hereof. It is hereby certified and recited that all acts, conditions and things required by the Constitution and statutes of the Commonwealth of Virginia to happen, exist or be performed precedent to the issuance of this Bond have happened, exist or been performed in due time, form and manner as so required and that the indebtedness evidenced by this Bond is within every debt and other limit prescribed by the Constitution and statutes of the Commonwealth of Virginia. IN WITNESS WHEREOF, the Board of Supervisors of the County of Roanoke, Virginia, has caused this Bond to be signed by the Chairman of the Board of Supervisors, the County's seal to be affixed and attested by the signature of the Clerk of the Board of Supervisors and this Bond to be dated the Dated Date. COUNTY OF ROANOKE, VIRGINIA By: Chairman, Board of Supervisors of the County of Roanoke, Virginia [SEAL] ATTEST: Clerk, Board of Supervisors of the County of Roanoke, Virginia -10- Certificate of Advances ~~ f The principal sum payable under this Bond, not to exceed $ ,shall be an amount equal to the aggregate of all principal advances noted hereunder. The aggregate amount of all principal advances under this Bond shall be certified by an authorized representative of the registered owner of this Bond. Amount Date Authorized Signature 1999 ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto (PLEASE PRINT OR TYPEWRITE NAME AND ADDRESS, INCLUDING ZIP CODE OF ASSIGNEE.) PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: the within Bond and does hereby irrevocably constitute and appoint ~i attorney, to transfer said Bond on the books kept for registration of said Bond, with full power of substitution in the premises. Dated: Signature Guaranteed: (NOTICE: Signature(s) must be guaranteed by an Eligible Guarantor Institution such as a Commercial Bank, Trust Company, Securities Broker/Dealer, Credit Union or Savings Association which is a member of a medallion program approved by The Securities Association, Inc.) \\RIC7\BONDS\roank\sewer\99vrlflbond2. doc Registered Owner (Notice: The signature above must correspond with the name of the Registered Owner as it appears on the books kept for registration of this Bond in every particular, without alteration or change.) -12- ~. ...---- '- .~.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 22, 1999 RESOLUTION 062299-7 STATING INTENTION TO PARTICIPATE IN THE VIRGINIA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR THE ADVANCE AUTO PARTS/BOXLEY HILLS OFF-SITE DRAINAGE IMPROVEMENT PROJECT WHEREAS, Roanoke County is dedicated to continued economic development and economic vitality in Roanoke County and the Roanoke Valley; and, WHEREAS, Roanoke County, through our economic development efforts, works closely with existing industries and industrial prospects to promote capital expansion, and to retain existing employment and promote new employment; and, WHEREAS, strengthening existing industrial retention efforts and assisting companies to expand within Roanoke County is an identified goal of the 1998 Community Plan; and, WHEREAS, the Roanoke Valley Regional Stormwater Management Plan and the 1998 Community Plan encourage stormwater facility improvements to reduce community flooding and drainage problems. NOW, THEREFORE, BE IT RESOLVED, that pursuant to two public hearings held on June 8, 1999 and June 22, 1999, and two additional forms of public notification held and distributed in accordance with the requirements of the Virginia Department of Housing and Community Development, the Board of Supervisors of Roanoke County, Virginia, wishes to apply for up to $700,000 of Virginia Community Development Block Grant funds for the Advance Auto Parts/Boxley Hills Off-Site Drainage Improvement Project. BE IT ALSO RESOLVED, that as part of this project, Roanoke County shall contribute up to $70,000 in in-kind services or cash for project administration, project engineering and 1 Y t or project inspection costs, said County contribution not to be less than ten percent of the total grant award and it is projected that a minimum of 200 new jobs for persons of low to moderate income will result from the implementation of this project; and, BE IT FURTHER RESOLVED, that County Administrator Elmer C. Hodge is hereby authorized to sign and submit the appropriate documents for submittal of this Virginia Community Development Block application. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Terrance L. Harrington, County Planner Timothy W. Gubala, Director, Economic Development Diane D. Hyatt, Director, Finance 2 1 ACTION NO. ITEM NO. -~-' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 22, 1999 AGENDA ITEM: A Public Hearing to Receive Community Input on the Proposed Roanoke County CDBG Grant Application for the Advanced Auto Parts/Boxley Hills Off-Site stormwater Management Project; Resolution Authorizing the County Administrator to Sign and Submit said Application. COUNTY ADMINISTRATOR'S COMMENTS: Advanced Auto Parts Corporation is considering a major expansion of their headquarters location on Airport Road. The first phase of this expansion will included approximately 100,000 square feet of administrative space and associated required parking. Advanced Auto Parts anticipates creating a minimum of 200 new jobs associated with this expansion. Expansion of their facility and parking will occur on their existing property, and on a portion of an adjacent 17+ acre parcel currently owned by Shenandoah Homes Retirement Village Inc. Expansion of the Advanced Auto Parts facility and the construction of additional parking, will require significant off- site stormwater management improvements in the adjacent Boxley Hills neighborhood along Sierra Drive. Historically, certain storm events in this area have resulted in stormwater flows that exceed the capacity of the existing stormwater system resulting in the occasional flooding of neighborhood streets and several homes in the community. The creation of additional stormwater _`Z 2 from impervious surfaces associated with the expansion of Advanced Auto Parts, or any other development on this property, would not be permissible under our County development codes. Roanoke County will submit a CDBG grant application to the Virginia Department of Housing and Community Development (DHCD) by the end of June. The grant application will request up to $700,000 in CDBG funding to allow Roanoke County to design and construct drainage improvements in the Boxley Hills neighborhood. If approved by DHCD, the grant will provide a source of funds for Roanoke County to assist with the expansion of an existing business and will allow Roanoke County to correct a long standing stormwater drainage issue in this North County neighborhood. The CDBG program requires that a minimum of ten percent (100) of the total project cost be derived from local sources of funds. This ten percent requirement can be either in-kind services or cash contribution. The grant application proposes that our local share will consist of up to $70,000 devoted to engineering fees, project inspection costs, and possibly grant administration services. Of this amount, a maximum of $39,000 will be a Roanoke County cash contribution towards the project. These funds will be used for contractual engineering services for project design. It is anticipated that public/private partnership funds will be used for this local cash match. CDBG requirements specify that any locality considering a CDBG grant application must hold two public hearings. The first hearing, held on June 8,1999, was for the purpose of soliciting general public input on Roanoke County's general community development and housing needs. Three people provided comments at this hearing. The second hearing, on June 22nd, is for the purpose of soliciting public input on the specific grant application and project proposed. Staff has advertised this hearing by publishing two block ads in the Roanoke Times on June 14th and June 15, 1999. We have also notified all of the Roanoke County Civic League Presidents of the purpose of the June 22nd hearing and have solicited their attendance and comments. Finally, we have also advertised this hearing on Channel 3 for the past several weeks. If awarded the $700,000 in CDBG funds, Roanoke County's cash contribution will not exceed $39,000. Public/Private Partnership funds will be the source of this contribution. 6~- z 3 The staff recommends as follows: 1. That the Board of Supervisors hold a public hearing on June 22, 1999 to solicit public comments on the proposed CDBG project and grant application, and thereafter approve the attached resolution authorizing the County Administrator to sign and submit the application and all associated documents to the Virginia Department of Housing and Community Development for their consideration. Respectfully Submitted, Approved, ~~~~~ Terrance rington, AICP Elmer C. Hodge Depart nt o Community Development County Administrator Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by Vote No Yes Abs Harrison Johnson McNamara Minnix Nickens -L AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY JUNE 22, 1999 A RESOLUTION STATING INTENTION TO PARTICIPATE IN THE VIRGINIA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR THE ADVANCE AUTO PARTS/BOXLEY HILLS OFF-SITE DRAINAGE IMPROVEMENT PROJECT WHEREAS, Roanoke County is dedicated to continued economic development and economic vitality in Roanoke County and the Roanoke Valley; and, WHEREAS, Roanoke County, through our economic development efforts, works closely with existing industries and industrial prospects to promote capital expansion, and to retain existing employment and promote new employment; and, WHEREAS, strengthening existing industrial retention efforts and assisting companies to expand within Roanoke County is an identified goal of the 1998 Community Plan; and, WHEREAS, the Roanoke Valley Regional Stormwater Management Plan and the 1998 Community Plan encourage stormwater facility improvements to reduce community flooding and drainage problems. NOW, THEREFORE, BE IT RESOLVED, that pursuant to two public hearings held on June 8, 1999 and June 22, 1999, and two additional forms of public notification held and distributed in accordance with the requirements of the Virginia Department of Housing and Community Development, the Board of Supervisors of Roanoke County, Virginia, wishes to apply for up to $700,000 of Virginia Community Development Block Grant funds for the Advance Auto Parts/Boxley Hills Off-Site Drainage Improvement Project. BE IT ALSO RESOLVED, that as part of this project, Roanoke County shall contribute up to $70,000 in in-kind services or cash for project administration, project engineering and or ~,~ project inspection costs, said County contribution not to be less than ten percent of the total grant award and it is projected that a minimum of 200 new jobs for persons of low to moderate income will result from the implementation of this project; and, BE IT FURTHER RESOLVED, that County Administrator Elmer C. Hodge is hereby authorized to sign and submit the appropriate documents for submittal of this Virginia Community Development Block application. On motion of Supervisor to adopt the resolution, and carried by the following recorded vote: AYES: NAYS: ~ -- / .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 22, 1999 ORDINANCE 062299-8 GRANTING A SPECIAL USE PERMIT TO HCMF/AMERICAN HEALTHCARE TO CONSTRUCT A LIFE CARE FACILITY TO BE LOCATED AT 7603 MARSON ROAD (TAX MAP NO. 27.11-1-22), HOLLINS MAGISTERIAL DISTRICT WHEREAS, HCMF/American Healthcare has filed a petition to construct a life care facility to be located at 7603 Marson Road (Tax Map No. 27.11-1-22) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on June 1, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on May 27, 1999; the second reading and public hearing on this matter was held on June 22, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to HCMF/American Healthcare to construct a life care facility to be located at 7603 Marson Road (Tax Map No. 27.11-1-22) in the Hollins Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: 1) The entire 4.50 +/- acre site, including architectural materials, landscaping, exterior lighting and signage, shall be developed in general conformance with the Williamson Road Design Guidelines. 2) The site, including the realignment of Marson Road, shall be developed in substantial conformity with the concept plan dated May 18, 1999, prepared 1 .~ by Balzer and Associates, Inc. 3) This Special Use Permit shall be only for a Life Care Facility incorporating a nursing home and Alzheimer's care unit as requested and submitted by HCMF American Home Healthcare on Apri123, 1999. The approval of this permit shall not authorize the construction nor use of the property as solely an adult care residence as defined in the Roanoke County Zoning Ordinance. 4) This facility shall be operated only as afor-profit facility. 5) This facility shall be constructed in substantial conformity with the architectural rendering dated March 22, 1999 and prepared by Balzer & Associates, Inc. and exhibited to the Board of Supervisors on June 22, 1999. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance with Condition #3 revised, and addition of Conditions #4 and #5 as suggested by Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 PETITIONER: HCMF/AMERICAN HEALTHCARE ~- I CASE NUMBER: 20-6/99 Planning Commission Hearing Date: June 1, 1999 Board of Supervisors Hearing Date: June 22, 1999 A. REQUEST Petition of HCMF/American Healthcare to obtain a Special Use Permit to construct a life care facility, located at 7603 Marson Road, Hollins Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked about the design of the building, number of employees, and surrounding property. Dean Cranwell, representing the petitioner, responded as follows: we have used this type of design at other locations and this one has been adapted to this site; we own the surrounding property; the largest shift (7 a.m. to 3 p.m.) will consist of approximately 40 people. In response to questions from the Commission staff comments include: access to the site will be shared with Hollins Manor; facade of the building will be addressed during site plan review; state maintenance of Marson Road ends about where the apartment building begins; according to County engineering, VDOT standards will probably require a cul-de- sac at the terminus of Marson Road. D. RECOMMENDED CONDITIONS 1) The entire 4.50 +/- acre site, including architectural materials, landscaping, exterior lighting and signage, shall be developed in general conformance with the Williamson Road Design Guidelines. 2) The site, including the realignment of Marson Road, shall be developed in substantial conformity with the concept plan dated May 18, 1999, prepared by Balzer and Associates, Inc. 3) Should the state issued Certificate of Need be denied for this facility, the Special Use Permit will be null and void. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval of the petition with conditions. The motion carried with the following roll call vote: AYES: Ross, Thomason, Witt, Robinson, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: Concept Plan _ Vicinity Map Staff Report _ Other Terrance H ington ecretary Roanoke ounty Planning Commission STAFF REPORT ~ I PETITIONER: HCMF/AMERICAN HEALTHCARE PREPARED BY: John Murphy CASE NUMBER: 20 - 6/99 DATE: 6-1-99 PARTI A. EXECUTIVE SUMMARY This is a Special Use Permit request to construct and operate a 61,267 square foot life-care facility on approximately 3.25 acres. The proposed 120-bed facility has a combination of assisted living uses including an independent living facility, and the more comprehensive care including the providing of meals, housekeeping, personal care and limited medical assistance for the residents. A portion of the facility will be specifically used as an Alzheimer's facility. The property is zoned C-2, designated as Transition in the Community Plan and is located in the Hollins Magisterial district. B. DESCRIPTION This is a petition of HCMF/ American Healthcare to construct and operate a 120-bed life-care facility. This facility is a "for-profit" operation. This facility will have a mixture of uses including an Alzheimer's unit and nursing home unit. The site is in the 7600 block of Marson Road approximately .10 miles north of the intersection with Williamson Road. The site is zoned C-2 and located m the Hollins Magisterial district and the Hollins Community Planning Area. C. APPLICABLE REGULATIONS The C-2 district permits life-care facilities, homes for adults (adult care residences) and nursing homes with a Special Use Permit. No particular use and design standards apply to the life-care facility use. A Special Use Permit is required to ensure compatibility with existing and future uses in the area as outlined in the Community Plan, and to insure that the proposed use has a minimal adverse impact on the surrounding neighborhood. A commercial entrance permit will be required from VDOT. In addition VDOT must review and approve the proposed realignment of Marson Road. Site development plans shall be reviewed and approved by County staff before a building permit will be issued. The proposed facility is located within the Williamson Road Improvement Corridor area (Hollins Village Project) and compliance with design guidelines will be recommended. • s-~ PART II A. ANALYSIS OF EXISTING CONDITIONS Location -The site is on the east side of Marson Road (Rt. 1863) approximately .10 mile north of the Marson Road intersection with Williamson Road. The facility is proposed on the site where the Hollins Manor I, eleven (11) unit, single-story apartment building currently exists. T~p~g~phy/Veg_etation -The site is generally the plateau of the east side of Marson Road. The site gradually declines to the north and south and dramatically drops off at the extreme easterly property line. The open areas associated with the existing apartment building are grassy and there are some mature Virginia Pine trees scattered throughout the property. Surrounding Neighborhood - To the south of the site is the Hollins Manor Home For Adults 34- unit facility, located across Marson Road to the west are single family residences. To the immediate east of the property is a 12-foot right of way that has not been developed. Located to the north and northwest are multifamily residential uses and the Old Dominion Mobile Home Park. The surrounding properties are zoned C-2 with the exception of the immediately adjoining property to the north which is zoned R-3. At the corner of Marson Road and Williamson Road is Chapman Manor Home for Adults. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The concept plan shows the existing 1-story apartment building to be removed and replaced with a 1-story life-care facility. Approximately 30 beds will be used for the Alzheimer's unit and 87 beds will be for the nursing home use. The area for the Alzheimer's unit is 7500 square feet and 14,616 square feet for the nursing home. The total area for the entire facility is 61,267 square feet. Parking is to be situated to the south side and to the northeast corner. The main entry to the site will be at the southern side where the covered canopy and handicap parking is located. The employee parking and service entrance will be to the north side of the building. Access/Traffic Generation -The primary entrances to the proposed facility are located approximately 350 feet from the intersection of Williamson Road. There is a shared access and shared parking for the existing Hollins Manor home for adults as well as a new access to Marson Road for the proposed facility. The latest Marson Road traffic data is from 1994 and at that time there was an average of 282 vehicles per day on the .15 stretch of road. The north bound lane of Williamson Road has a designated left htrn lane to access Marson Road. There are expected to be approximately 110 employees split between three (3) shifts for the facility. Fire & RescuelUtilities -There will be no change in service levels by the Fire & Rescue Department. Public utilities are available to the site. Flood Plain -The site does not lie within a FEMA flood hazard area. • ~~i 3 C. CONFORMANCE WITH COMMUNITY PLAN • The site is designated as Transition in the Community Plan. Institutional uses are encouraged in the Transition Land Use designation. For the institutional use a high degree of architectural design and environmentally sensitive site design is encouraged. Specifically park-like surroundings are encouraged. The redevelopment of sites within the Hollins Village Project area are encouraged. D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARDS The project's latest concept plan dated May 18, 1999, complies generally with zoning ordinance standards for life care facilities. The parking requirements for this use are determined by the Zoning Administrator, per the zoning ordinance. Review and approval of site and building plans, erosion and sediment control and stormwater management will be required. In addition to all county approvals, VDOT must approve the entrance and the realignment of Marson Road as well as the possibility of the need fora cul-de-sac. PART III STAFF CONCLUSIONS The proposed Special Use Permit request would provide a necessary service to the elderly population and specifically the Alzheimer's patients. The redevelopment of the site also provides an opportunity for the facility and landscaping to be developed within the Hollins Village Design Guidelines. Staff supports the shared access and parking with the existing Hollins Manor building. The additional proposed access to Marson Road just above the shared access, as shown on the May 18, 1999 concept plan, should be discouraged due to the new curve in the proposed road realignment. With VDOT approval, staff recommends at the lower location only one (1) access to be shared with the existing Hollins Manor. Staff does not rule out the possibility of the need for a cul-de-sac at the terminus of Marson Road. VDOT review and approvals are essential for the realignment of Marson Road. County Engineering staff has indicated that there is a high probability that a cul-de-sac will be needed at the terminus of Marson Road. VDOT did not provide comments on the latest concept plan, which included the adjustment to Marson Road. Staff recommends that the Commission specifically focus on site access and Williamson Road Design Guidelines in its consideration of this request. Should the Commission recommend approval of this Special Use Permit request staff recommends the following conditions: The entire 4.50 +/- acre site, including architectural materials, landscaping, exterior lighting and signage, shall be developed in general conformance with the Williamson Road Design Guidelines. 2. The site, including the realignment of Marson Road, shall be developed in substantial • conformity with the concept plan dated May 18, 1999, prepared by Balzer and Associates, Inc. with the exception that the lower access (southern) is shared with the existing Hollins Manor site and no additional new access immediately adjoining this shared access shall be permitted. COUNTY OF ROANOKE • • • DEPT. OF PLANNING AND ZONING 5204 Bernard Or'. .. P.O. Sox 29800 Roanoke, VA 2=018 ( 5.; ~` 772-20E ~ FAX (~ ~: 0) 7 % %-21 G8 :~ :::::, Check type or ae;.iication filed (check a(I that applyJ: ^ RE=ONING L~ SPSCIAL USE VARIANCE ~ Applicant's name: gig'/American Healthcare ~ Phone: 774-4777 24018 Address: 2965 Colonnade Drive, Suite 200, Roanoke, VA Zip Ccee: ~ ~ Phone: 362-4416 . Owner's name: Hollins Manor Address: 7540 Williamson Road, N.W. , Roanoke, VA Zip Cod:: 24012 Location of property: Tax Map Numner: 27.11-1-22 Located on eastern side of Matson Rd. roximately 540 ft. north of Magisterial Distric-: ~ Hollins app Williamson Road Community Planning Area: Hollins Size c. parcel (s;: Existing Z:,ning: C-2 ~5,./_ acres Existing Land Use: Vacant sc;.-t. - :: :~;:: ;:r:: :~~ 7 y-~ zs ~==~~ :~ii`~ . I ~ . Propesad Zoning: C_2 • .' ~~ Star" Usa Gniy Proposed Land Use: Adu~--YIome [..!'~ Ccz ate[ Ct I ~ ~ ' ~ 1 • ~~ --~ use . y;.=: :! :~ i ~j Does the parcel meet the minimum lot area, width, and ~ronrge requirements a. rile requestea aistrict? YES X NG IF NG, A VARIANCE (S REQUIRED ~ iRST. Dees the parcel Went the minimum criteria for the requested Use Type? YES X N0 (F N0, A V?.R(ANCE IS REQUIRED FIRST. If rezoning request, are conditions being pror~ared with this request? YES Variance or Sec*.ion(s NO e~ the Roanoke County Zoning Ordinance in order tc: ars v wn v rus v ~ Cansuirticn X ~ 8 1(2" x 1 1" concept plan X Application `en I Application ~ ''~u Metes and bounds description '-'~ Provers, it applicable ~ Justirication ~_:=~ Water and sewer application Adjoining propery owners / heredy cerri{f that / am either the owner of the property or the owner's agent or contract purc.daser and am acting with the knowledge and sent of the owner. Owner's Signature: Is the application compfe*,e? Please check i. enclosed. APPLICATION WILL NOT 8E ACC=PTED IF ANY OF THESE ITE;V45 ARC I~IISSfNG OR INCONIPL= ii E. Applicant HCNIF/American Healthcare 1 i i'le ?!arming Commission will study re_aning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. ?lease answer the follo~.ving questions as thoroughly as possioie. Use additional spac_° if neoessar,~. ?tease explain haw the request furhers the purpas=_s of the Zoning Qrdir,ance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district~c!assification in the zoning ordinance. The purpose of the ordinance set forth by Roanoke County is to provide the health, safety and welfare of the public. This project will expand the healthcare use that currently exists on the surrounding property. It will also allow for a more consistent and homogeneous community, particularly when taking into account the long range plans for the entire area. It is the intent of the applicant to provide an independent living facility as well as replace and upgrade the existing assisted living and medical clinic. There will be no significant impacts resulting from additional traffic and we will follow all County regulations with regards to stormwater management. There are no natural watercourses, historic buildings, or landmarks on the site. ?lease exo(ain how the project conforms to the genera( guidelines and policies cdntained in the ~oaneKe Count; Comprehensive ?Ian. This development lies within a transition district of the urban area land use plan. This district encourages the orderly development of parcels `that will act as a buffer between high intensity development and lower intensity development. We feel this project as a retirement home and healthcare provider, will work well as a buffer/transition between Williamson Road and the neighborhood to the rear. Pease descrioe the impact(s) of the request on the property itself, the adjoining properies, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks!recreation, and rire!rescue. This development should have no adverse impacts on adjoining properties or the surrounding area. Public utilities will not be overburdened, and any increase in storm water run-off will be controlled through practices set forth by Roanoke County. There are two points of access proposed on Marlon Road. There are no sight distance or traffic concerns. •i ~- I• HOLLINS MANOR 5/5/99 ALZHEMIERS UNIT # OF UNITS # OF BEDS DIMENSION SF/UNIT TOTAL AREA 10 2 26'x15' 390 3,900 10 1 24'x15' 360 3,600 TOTAL AREA: 7,500 • NURS/NG HOME UNIT # OF UNITS # OF BEDS DIMENSION SFIUNIT TOTAL AREA 42 2 22'x15' 330 13,860 3 1 18'x14' 252 756 TOTAL AREA: 14,616 EMPLOYEES: 110 TOTAL -SPLIT BETWEEN 3 SHIFTS PER DAY r~ ~~ • F dIN1OHIA ~AUJl1p'J 31fONVOtl Q ~I1115101d1133181DVW $NfTOH g e g T ~j ~ ~°@ ~~ Nt/1d1d30N00 ~ ~ ~ ' ~ ~~ ~~~~ ~e~~!~ ~ ~~t dONb'W SNII~OH ~ ~ ~ U ~~ ~i~9 ~~ CT ~i~C? ~ ~ ~ ~_~ U~ °- ,~ ~~;~~~~ ~ ~ ~~~~~~~~S~9a~~~~ Z ~ ~~ ! ~ ~ ~ 9~C~~l~~~ C7 ~ •w~ •~~r~ .dd ,~ _` v y F ~I ~ r~r ~ I i ~ '~ ~ ~ ~~ h~ ~` ~~ ~ ~~f ~ I I ~ I ee ~ 1 iY~'I ~I- g ~~, ?~~ , i ti ~~ ICI ~9~ ~~ o~ u ~,~ \ ~~ ,~ ^, ~ ~v,~ z '~ ~~ ,~ { - - ~M~ra~ ~; _ _ _ _ / ~ i Est ~ ~ ~-I - ~- ~ ~ « I ~ I spa ~ I ~a i I ~ I ~R ~ ~;~ ~ ~ ~~ =- ---- 1 >~ ~,o [fig <iE ~~ • i• • ~~ o • . T ~ ~E ~ F. ~Rd ba-g~ $ 3 ~~ ~ ;~3~ 3 CLF-J ~ Q ~l Jz ,O ~ U ~ Z O g Q W 2 ~ Q U s ~ ••I O ~ £ ~ ~ ~1 ~ i ~ 1 ~ r ~ ~ ~~ ~ }a ~5~ ~ 5 ~ ' ~ p CL Q S ~ i ~ P U O s u Z i/N Ul S?~t : E_! u S : 2 _ ~ I_ J Y _ ~_____ _-1._. _.__..._L_..__, _.~_ -~ ~ I ~ _ _ ~' _~ LL ~_ W ~ O U _.~__ m ~ ~.._ .- ~ ~. I ~y' ~ v I a m M W ' W D = I R'' "~ W r W I W ~ ~ ~ W ~. Q W J W 1- Z •i i ~~~ 25. 9.84 Ac. 2 ~.; ~, • Sl - 9 4~. • /- ^ \ ~~ 3a~ goa vt~~3o~~ R flANO~fE COUNTY DL'pARTM.E'NT OF • COd~M£TNITY ~EYELOPMENT 1YC11~F/American Healthcare S~oecirxl use Termit Tax M.a~ 27. i 1-1-22 S-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 22, 1999 ORDINANCE GRANTING A SPECIAL USE PERMIT TO HCMF/AMERICAN HEALTHCARE TO CONSTRUCT A LIFE CARE FACILITY TO BE LOCATED AT 7603 MARSON ROAD (TAX MAP N0.27.11-1-22), HOLLINS MAGISTERIAL DISTRICT WHEREAS, HCMF/American Healthcare has filed a petition to construct a life care facility to be located at 7603 Marson Road (Tax Map No. 27.11-1-22) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on June 1, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on May 27, 1999; the second reading and public hearing on this matter was held on June 22, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to HCMF/American Healthcare to construct a life care facility to be located at 7603 Marson Road (Tax Map No. 27.11-1-22) in the Hollins Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: 1) The entire 4.50 +/- acre site, including architectural materials, landscaping, exterior lighting and signage, shall be developed in general conformance with the Williamson Road Design Guidelines. 2) The site, including the realignment of Marson Road, shall be developed in substantial conformity with the concept plan dated May 18, 1999, prepared by Balzer and Associates, Inc. 3) Should the state issued Certificate of Need be denied for this facility, the Special Use Permit will be null and void. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\HCMF.SUP 1 v ~ ~~ -~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 22, 1999 ORDINANCE 062299-9 GRANTING A SPECIAL USE PERMIT TO ELIZABETH LAWSON FOR AN ACCESSORY APARTMENT TO BE LOCATED AT 4927 HUNTRIDGE ROAD (TAX MAP NO. 40.13-2-25), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Elizabeth Lawson has filed a petition for an accessory apartment to be located at 4927 Huntridge Road (Tax Map No. 40.13-2-25) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on June 1, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on May 27, 1999; the second reading and public hearing on this matter was held on June 22, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Elizabeth Lawson for an accessory apartment to be located at 4927 Huntridge Road (Tax Map No. 40.13-2-25) in the Hollins Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: 1) The accessory apartment shall only be occupied by a family member of the owner. 2. That this ordinance shall be in full force and effect thirty (30) days after its 1 final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 S-z PETITIONER: ELIZABETH LAWSON CASE NUMBER: 21-6/99 Planning Commission Hearing Date: June 1, 1999 Board of Supervisors Hearing Date: June 22, 1999 A. REQUEST Petition of Elizabeth Lawson to obtain a Special Use Permit for an Accessory Apartment, located at 4927 Huntridge Road, Hollins Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked about future use of the apartment, after the current owner no longer occupies the home. Staff replied that zoning ordinance use and design standards require that the owner reside in the primary dwelling. Mrs. Lawson stated that they had no intention of ever renting the space. D. RECOMMENDED CONDITIONS 1) The accessory apartment shall only be occupied by a family member of the owner. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval of the petition with conditions. The motion carried with the following roll call vote: AYES: Ross, Thomason, Witt, Robinson, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other ~iib° Terrance H rington ecretary Roanoke ounty Planning Commission STAFF REPORT . PETITIONER: Elizabeth Lawson CASE NUMBER: 21-6/99 Summary PREPARED BY: DATE: David Holladay 6/1/99 S- ~ Elizabeth Lawson petitions for a Special Use Permit to construct an accessory apartment in her home. The dwelling is located at 4927 Huntridge Road, in the Hollins Magisterial District. The property and all surrounding properties are zoned R1 Residential. The area is designated Neighborhood Conservation in the 1998 Roanoke County Community Plan. The proposal is consistent with the policies and guidelines of the Community Plan. The basement apartment would be built for the petitioner's mother. The basement has the benefit of on-grade access from the back yard, through an existing door, as well as through the two-car garage on the side of the house. The existing basement area to be remodeled is approximately 715 square feet. The existing area includes a finished family room, and storage room, plus an unfinished laundry room. The two- • car garage would not be used for the apartment renovations. In the Special Use Permit application, the petitioner provided a sketch of the apartment plans, which shows a new kitchen, full bath, bedroom and living room. The work would be done completely within the existing basement area. No expansion or other change to the exterior of the home is planned. Applicable Regulations In the R1 zoning district, accessory apartments require a Special Use Permit. Zoning Ordinance use and design standards are as follows: 1. An accessory apartment shall only be considered as an accessory use to a detached single family residence, and no accessory apartment shall be located in any structure other than the principal structure on the lot. 2. Maximum floor area: Upon completion of the construction, the accessory apartment shall not contain more than fifty (50) percent of the finished floor area of the principal dwelling unit located on the same lot, but in no case shall the accessory apartment exceed 1,000 square feet. 3. Only one accessory apartment shall be allowed on any one lot or parcel, and the owner of the property shall reside on the premises. 4. Exterior entrances to the apartment shall be located so as to appear as a single family dwelling. 5. Minimum floor area of the apartment: Three hundred (300) square feet. 6. One parking space shall be required in addition to required parking for the principal dwelling. Staff Conclusions The petitioner's proposal complies with all use and design standards for accessory apartments. The proposal will not change the appearance of the existing home, nor will it change the existing land use pattern of the neighborhood. The area is designated Neighborhood Conservation in the 1998 Roanoke County Community Plan. The planned apartment complies with the policies and guidelines of the Community Plan. No negative impacts are anticipated. Staff suggests a favorable recommendation to the Board of Supervisors. • • • u • COUNTY OF F,OANOKE DEPT. OF PL•A.NNI,NG AND ZONING 5204 Bernard Dr. P.0. Bax 29800 Roanoke, VA 24018 ( 540` 772-zoEa Fa.x (540 1 772-2? cd df~~~s~y~9 rec~/l~'~: a iica[ion 'ee: PC%£Z~ date: ~~Y<~.c~~ ~ /~/9~ placards issued: cOS ate: ~~s ~~zz 9~ ~ M Case ,U u m b e{ ,,.--~ f ~ ~f~ ~~ +~• j r'.: ~ ~ ~:~~:`f~ iii: i; i , i' ;: E;:,';; ;:: :~ :. ,:: • • • . . ~•• ~~ plyl: tha~ ~o eci~ all (ch file d Cnec!t type of application I ~ r ^ RE%OfJING ~X`SPEC~AL USE CVARIANC:. ~ Applicant's name: Elizabeth W. Lawson daytime 343-,9376 rhone:977~-4233. Zip Cade: 24012 4927 Huntridge Road, Roanoke, VA Address: Owner's Warne: Elizabeth W. Lawson Fhone: Zip Code: Address: 4927 Huntridge Road, Roanoke, VA 24012 Location of property: Tax Map Number; 40.13-2-25 4927 Huntridge Road, ~`~tagisterial District: Hollins Roanoke, Virginia 24012 Community Planning Area: Bonsack Size or parcel (sl: Existing Zoning: R 1 ~ + acres Existing Lard Use: Single Family Residence sq.ft. ..::::::.:.:.:::::.::::::::.::::E:;:;:;::: i:;:::;:;:E:i: i:i:i:i~:~i:;:;:;, i:i:i~i i. i:::E.::: i::: ,. ~ ........y• ....:..::.::.... .:.•.:. r :~''-~'~i ~'i'iiii 1 i'~iii; `asiiii;:i'iili;; i'iili!Eiii `;,Ili $.i Proposed Zoning: R l r~r Starr Usa only k Proposed Land Use: Single Family Residence Usa Type: Accessory Apartment Dees the parcel meet the minimum lot area, widt~ ~, and frontage requirements of the r equested district? `rE5 X NO IF NO, A V~^-.,=~IA~~ICE !S REQUIRED FiR,S T . Coes the portal meet the minimum criteria for the requested Usa Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffersd with this request? YES f`JO . I ~i Varianca of Sec ion(s) or the Roanoke County Zoning Grdinance in orcar to: ~ r Is the application compiete? Please c-1'leci< if enclosed. APFLfC.ATION WILL NOT ~~ '•~'~~~r ~ cv '~ r''`~ ' "' I HESc ITEMS ARE MISSING OR IN COMFL~E. us v ws v ws v ~ Application fee Consultation 8 1/Z" x 11 " ccnc_pt plan Application ~'<~ Metes and bounds description ~<':=: Proffers, if applicable , Justification ~ "^~ Water and sower application Adjoining property o~~ners heresy certiry that l am either the owne.~ of the property or the owner's age.~t or contract purchaser and am acting with the knowledge and conse.~t or the owner. Owner's SignaNre: The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public he~!th~, safety, and ge.^,eraf welfare. Please answer the ~of(o4ving questions as thoroughly as possible. Use additional space i1 neczssar/. Please explain ho~r~ the request furhers the purposas of the Zoning Ordinance (Sectien 3C-3) as well as the purpose found at the beginning of the applicable zoning district ciassificatian in the zoning ordinance. The accessory apartment will be used for the purpose of housing an elderly mother. This use lies within the accessory apartment section of the code. My mother does not drive in Roanoke traffic and travel time is great at present. It would solve many problems if we lived in the same house. Also at a later date when she needs care, her other local daughter lives in LaBelleview (the closest subdivision to Huntridge) and will be close and available to help with our mother's care. There is no intention on my part of ever renting out this apartment. There would be no physical change to the outside physical appearance of the house. • • Please explain how the project conforms to the general guidelines and policies contained in the Roanos<e bounty Comprehensive Plan. The apartment conforms to both the minimum and maximum floor area prescribed by the zoning ordinance. The apartment will be within the main or only structure (basement area). Only one apartment will be constructed and the owner shall live on the premises. No exterior entrance shall be added or altered. Parking is sufficient for eight vehicles in garage or driveway. We only have one vehicle. County water and sewage is used for the home and should accomodate the two person occupancy. No additions will be added to the property. The square footage is 712.5 in the apart- ment area. Please describe the impacts; of the request on the propery itself, the adjoining properies, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreati.on, and fire/rescue. There would be only two occupants dwelling in the residence which would be less than normal number for a residential neighborhood. The use for the property would be completely normal for residential living. I see no. adverse impacir to adjoining properties at all as there are other parents living with their adult children in the neighborhood at this time. There should be rip adverse impact on public services and facilities because there will be only two occupants in the home which .would be normal use of sewer/water; roads (only 1 vehicle); schools (not much use for 51 year old daughter and 75-year old mother. Our park use would be minimal and fire and rescue use would be the same as any family of two. There will be no changes to the outside ~f the building. The existing door at the rear walkout level will be used. The walls are already in place and finished with dry wall. • A drop ceiling is already in place and lighting is already installed. The basement finished area is already carpeted. The fireplace is part of the original construction. Changes to be made. A wall would be constructed in the already existing great room between kitchen area and dining area for the purpose of bearing kitchen cupboards, A kitchen installed 9' x 9' as displayed in separate drawing. A floor drain in near by furnace room would be used for sink and dishwasher. A separate electrical circuit has already been installed in the kitchen area. Two windows would be cut. One would be in the living room and one in the bedroom. A bathroom would be installed in an empty room next to the bedroom. Some plumbing is already roughed in. A sink/vanity,. shower and toilet would be installed. Vinyl floors would be installed in the kitchen and bathroom. Linen and clothes closets would be installed in the bathroom area. One heat duct is in place. Two additional heat ducts will be added along with a lower level cold air return. The home inspector told,:me that the furnace is more than adequate to handle the lower level also. The opening from the drive in garage to the apartment area will facilitate her travel as she gets older. No steps. • • O1 6 6 a a ~ v ro a ~ w ~ 6 ~ 0 x cU 3 • 8 0 - o N L+ .D N aJ # „9,Zi O ~ G ~ •~ G .~ °1 ~ Q aGi u .~, ~ .~, ~ ~ w a1 ~+ l!1 N ,6 GJ dD R1 H QO ct1 U CJ .n O b ~- .iaMOgs ~ ~ i G Q •~ L C ~ _ I ~ x ~ C ^ 4 r-+ O N J .t m .-, c moozu~sQ ~ c 3 ~ • ~+ r+ m ~ .~ V ~ /'~ 0 u ,~~ ~ .~ - ~ c c _ ~ L ~ u ~ y c0 L ~ ~ y 0.. O E 4J ~ ~ a a •~ + ~ c u N "-' 1~ c 0 an ~ I a c G. •.~ c ~ ~ s ti •.+ c ~ ~ ~ O p E o b N ro v c ~' t I ~ „9,ZI ( c janaj ~addn oz s3zE~s `) ` c ., „9~ZI / ~ r 1 c f 't c i c y tf1 t x ~, N a . CO N ~ • V7 1 G I O ~ . r, V7 4 C GJ t •.-1 t Q1 ~ ~ 1 x E ~i SOOA a~ES^E~ ~ .IOOp a E3.E3 ~~~ Note: This drawing is an artistic interpretation of the general appearance of the floor plan. It is not meant to be an exact rendition. THE HOME DEPOT 4170e353 Lawson, Elizabeth Dwg no. • • Elizabeth W. Lawson 4927 Huntridge Road Roanoke, Virginia 24012 April 22, 1999 Roanoke Zoning Commission Roanoke County Government Roanoke, Virginia Dear Commission: Iii'-' `-'' '~0•'N. ~ `~`{.` t...~ f y.._. ,~ ~ ~ ~ f ~~ ~~ ~. ( i~ (~ ~ z 1,~ _~ :, ~ -`, '~ ~' i ~ 'I I 1 _ r n ,; °~ iv r J l ~J' ~ r _. l \~~ ~ V ~ Lv ~~ tom/ J~ 5 (~ •.J 1 r f ~(~ ~~1 ~ ^(r l"')''d.-~~) .~ ~/~`' ~~i . (,' ;',.sue-y1 ~' . 1. ~~-'4~ '~ {. ~~ The plan enclosed represents a project to add a small apartment to the walkout basement of the above Huntridge Road home. My mother is elderly and does not drive in Roanoke traffic. She needs to live in close proximity to her children for transportation and for personal care during her declining years. At this time she is able to care for her own spaces so I feel that it would be in her best interest to be able to do so. My sister lives in LaBeileView which is the closest subdivision to Huntridge and is willing to help with transportation and care as the need arises. Our expecation is that we would undertake this task together. 'this letter is for the purpose of asking Roanoke County Zoning Commission to issue a special use permit so that I could have this needed apartment constnrcted. This apartment is the plan that my mom and family feel would be best for the situation. I have no interest in turning Huntridge into a multiple dwelling community but to construct this apartment for family use only. I simply need to provide a nice place for my mother to live and be cared for. I was encouraged by someone at your office to check with the neighbors before I attempted this project. Copies of signed letters are enclosed {3). lviv consultation session was conducted by Mr. David R Holladay about three weeks ago. I sincerely ask you to please consider this request for a special use permit and anxiously wait your response. Respectfully submitted, Elizabeth W. Lawson Enclosures • lrflzabetn W .Lawson 3336 Fort Lewis Circle Salem, Virginia 24153 (540) 380-5016 March 3, 1999 . Properly Ownet Adjacent to 4427 Hurttridge Road Roanoke, Virginia 240I2 Dear Property Owner. I am considering a purchase of the house at 4917 Huntridge Road which is listed with MKB realtors. The reason I wish to move there is that I have recently sold my house in order to buy a property in which to build a smell apartment in the basement to house my mother. She is 75, widowed, and does not drive in Roanoke traffic. Bath of our lives would be much easier if we Gved under the same roof. i chase Huntridge because my sister and brother in law live in LaBelleview and at a later date when my mom needs care, my sister would be only a couple of blocks away to be able to help with the care of my_mom. The reason that I am approaching you is that I called Roanoke County to see if zoning would permit me to add a small kitchen to the house since the basement already has a finished family room and sewing room. The zoning supervisor advised that a Special Use permit could be secured that would allow me to do this but my intentions would have to be published in the newspaper. They would then fisten to any neighbor who objected. The four neighbors adjacent to the subject house would have the most influential say about the situation. Obviousty, I need your help. I am asking if you have any objection to the adding of a srnali kitchen to the walkout basement of the house at 4927 Huntridge Road and if you do not ,that you would sign this letter saying that you have no objection to this addition. This would allow me to incur much less risk about buying the house and would give me some support documents to present to the Roanoke County to help me obtain the Special Use permit. Only one person applied to the county last yeaz for such a permit so it appears to me that few people do these things in a legal manner. My promise to you in this letter is that I would never rent out the space that I am hoping to prepaze for my mom to live in. It is not my desve to tum your neighborhood into a multiple dwelling community but simply to provide a nice place for my mother to live and be razed For. If you would agree that it would be acceptable to you if I added a small kitchen to the basement of this house after purchasing the property, would you please sign this letter below ? I sincerely appreciate your • consideration of this matter. If it is accomplished that we purchase the house and get the Special Use permit, we will both do our very best to be responsible and good neighbors. Thanks again for your consideration of this matter. Please feel free to tali me at the above number up until 11:00 p.m. any evening if you need to discuss the matter:. Sincerely, Elizabeth W. Lawson J}~ A ~yy Signature of Property Owner GL( Jt date ~ ~ ! 7 SignatureofProperty Owner ~~~ /(!____~~~~date .3 Address of Property Owner 7 ~~ h`~.4J7,P,I~'~ ~ ~}},Ud~ (!1>9 Z'''~~' Signature of Property Owner ~ .1 a _ ~e~.L~C date 3'~" Q~ SignatureofProperty Owner L p date 3'4- 9Q Address of Property Owner y ~ l ~ H U V11 r l ~ Q ~ !~ .. -------- -----.____- ---- -~ --~-~- _ - -..__. -q----._ Signature ofProperty Owner ~_ ,,t~' "` (~_ date .3,/3 /y / . SignatureofProperty Owner C ~C~'~~~~'"`-~~ date ,3 / ~p Address ofProperty Owner l "f J-S ~r.n rft ~g ~- S'- Z .% C ~s ~o i• i• ~~ \ .~ ~~ ~; r. 3.28 76.7 3~. - - `~~v ~~ $ 23.28 76.76 85 0 S ~~-- .'~„'~~ hh ^,. ., ~, (~ ~, ~ ~~ 1 . a ~ . o i~-- N ~ o r _ ~~ ~ ~ g ~,,--_. 163 54 !~ r~ ~-- ,,,~ 8~ ~3 27.3 \ `~--' 1 4 3 ~` 5 2 ._.~ ..--... 8 I. 98 7~ s O ~ ~ r0 n 1 S fir. ~. ~ t.r . M . ~ '~ 1 Q ROANDKE CDU1V'TY' DEpAR?'~ElYT OF CO11~A~UIYITY DEYELDR~EIIT?' Elizabeth ~Y. Lawson Special use permit Tux ~Kap 40.13-?-?5 ~~~. 04 ~ 125, .~-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 22, 1999 ORDINANCE GRANTING A SPECIAL USE PERMIT TO ELIZABETH LAWSON FOR AN ACCESSORY APARTMENT TO BE LOCATED AT 4927 HUNTRIDGE ROAD (TAX MAP NO. 40.13-2-25), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Elizabeth Lawson has filed a petition foran accessory apartment to be located at 4927 Huntridge Road (Tax Map No. 40.13-2-25) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on June 1, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on May 27, 1999; the second reading and public hearing on this matter was held on June 22, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Elizabeth Lawson for an accessory apartment to be located at 4927 Huntridge Road (Tax Map No. 40.13-2-25) in the Hollins Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (1) The accessory apartment shall only be occupied by a family member of the owner. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\LAWSON.SUP 1 ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JUNE 22, 1999 ORDINANCE 062299-10 TO CHANGE THE ZONING CLASSIFICATION OF A 10.61-ACRE TRACT OF REAL ESTATE LOCATED ON WEST RIVER ROAD (TAX MAP NO. 64.03-1-34) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF AR UPON THE APPLICATION OF ROGER RARDIN-THE TYLER ROSE INC. WHEREAS, the first reading of this ordinance was held on May 27, 1999, and the second reading and public hearing were held June 22, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on June 1, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 10.61 acres, as described herein, and located on West River Road (Tax Map Number 64.03-1- 34) in the Catawba Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of AR, Agriculture/Residential District. 2. That this action is taken upon the application of Roger Rardin-The Tyler Rose, Inc. 3. That said real estate is more fully described as follows: Beginning at a point on the South side of Route 639 (West River Road) S 27° 03' 42" W 328.65 feet then S 11 ° 01' 51" W 435.61 feet to the Norfolk and Southern Railway R/W; following the R/W N 78° 37' 23" W 106.81 feet, 1 ~ i •~ then N 73° 15' 57" W 102.34 feet, then N 71 ° 04' 02" W 106.87 feet, then N 68° 51' 55" W 98.33 feet, then N 67° 01' 58" W 98.21 feet, then N 65° 04' 45" W 103.47 feet, then N 58° 59' 43" W 71.87 feet then leaving Norfolk and Southern R/W N 18° 26' 56" E 169.10 feet, then S 87 ° 06' 46" E 103.10 feet, then N 18° 15' 28" E 584.98 feet to South side of State Route 639, then following South RW of Route 639 S 68° 38' 43" E 133.87 feet, then S 67° 00' 00" E 202.80 feet, then S 65° 24' 26" E 245.41 feet to the beginning. In all 10.61 acres as surveyed by Blazes & Associates on November 18, 1993. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: Brenda J. Holto , CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney G:\COMMON\June 22\TYLERROS.RZN 2 i ~ PETITIONER: ROGER RARDIN-THE TYLER ROSE INC. (1 CASE NUMBER: 22-6/99 Planning Commission Hearing Date: June 1, 1999 Board of Supervisors Hearing Date: June 22, 1999 A. REQUEST Petition of Roger Rardin-The Tyler Rose Inc. to rezone 10.61 acres from R-1 to AR to construct greenhouses, located on West River Road, Catawba Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION D E Responding to questions from the Commission, staff said the existing greenhouses on adjoining property are nonconforming. The Commission inquired about the adjacent greenhouses and the water source. Mr. Rardin commented as follows: the greenhouses are operational; water is supplied by two wells; all watering is done by hand. Mr. Robinson commented that the greenhouses were not very attractive with the torn plastic. Mr. Rardin responded that they are covered in December and the plastic removed in the warm months; it will be removed in a few weeks. PROFFERED CONDITIONS None. following roll call vote: AYES: Ross, Thomason, Witt, Robinson, Hooker NAYS: None COMMISSION ACTION(S) Ms. Hooker moved to recommend approval of the petition. The motion carried with the ABSENT: None F. G DISSENTING PERSPECTIVE None. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other /i Terrance H ington, ecretary Roanoke ounty Planning Commission STAFF REPORT PETITIONER: ROGER RARDIN-THE TYLER ROSE INC PREPARED BY: TIM BEARD PARTI A. Executive Summary ._.)- CASE NUMBER: 22-6/99 DATE: JUNE 1, 1999 This is an unconditional request to rezone a 10.61 acre tract from R-1 Residential to AR Agricultural Residential in order to erect greenhouses and operate a wholesale plant nursery. The site lies within the Development future land use designation of the Roanoke County Community Plan. The proposal is not consistent with guidelines of the Development land use designation, but does generally comply with the overall goal of the Community Plan's design guidelines. B. Description Petition of Roger Rardin -the Tyler Rose, Inc. to rezone 10.61 acres from R-1 Residential to AR Agricultural Residential to construct greenhouses, located on the south side of West River Road 0.2 mile east of Dry Hollow Road, Catawba Magisterial District. C. Applicable Regulations • Greenhouse operations and wholesale plant nurseries are permitted by right as agriculture in the AR zoning district. Agriculture is defined as the use of land for the production of food and fibre, including farming, dairying, pasturage, agriculture, horticulture, viticulture and animal and poultry husbandry. Use and design standards include the prohibition of keeping swine for commercial purposes and the acquisition of a Special Use Permit for certain commercial activities associated with grape cultivation. Although the petitioner proposes no onsite retail sales, wayside stand operations are allowed by right in the AR zoning district. A wayside stand is defined as an establishment for the seasonal retail sale of agricultural goods and merchandise primarily produced by the operator onsite or on nearby property. The northernmost 150 feet-200 feet of the parcel lies within the Roanoke River Conservation and Overlay District. This district prohibits certain uses (i.e. commercial feedlots, oil or gas drilling, sanitary or construction debris landfills, auto repair, scrap and salvage services, underground petroleum or chemical storage, hazardous or toxic materialapplication and sewage sludge or effluent application, with exceptions) within 500 feet of the Roanoke River shoreline. The applicant is not proposing any activity which would violate any of these provisions. This ordinance also specifies strict structural setbacks and vegetative buffers that will not apply since the site rests more than 200 feet from the river at its nearest point. A commercial entrance permit will be required by VDOT. Site development review by County staff and VDOT is required. • ~" ~2 PART II r A. Anal sis of Existin Conditions Y g ati :The subject property is situated 0.2 mile east of the West River Road (VA 639)/Dry Hollow Road (VA 649) intersection 0.8 mile east of U.S. 11 in the Glenvar Community Planning Area. Most urban services are not currently available. The petitioner operates greenhouse facilities at two other locations in Glenvar, including one on the adjoining 5.4 acre tract to the east. Topoaraph_y/Ve~ etg ation: The site rises very gently north-to-south and includes 100-year floodplain adjacent to West River Road, 500-year floodplain throughout its central portion and a slightly elevated southern expanse adjoining the railroad. Vegetation consists primarily of field grass grown for hay and rows of deciduous trees along the east, south and southwest boundaries. Surrounding Neighborhood: Single family residences border the site on the west and north across West River Road. To the east is the applicant's existing greenhouse operation and Norfolk Southern property forms the south border. All adjoining tracts are zoned R-1 excluding land south of the railway which is zoned AG-3 Agricultural/Rural Preserve. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture: The applicant's concept plan indicates 14 greenhouses of 1,960 square feet each, a small office, an equipment storage shed, a water pumphouse and accompanying parking. The greenhouses will be constructed of wood covered with clear plastic and will be approximately nine (9) feet tall. All structures and parking are proposed out of the 100-year floodplain. An elevation certificate may be required for any building placed within the 100-year floodplain. Per ordinance, a six-foot wide planting strip containing trees each 30 linear feet and evergreen shrubs each five (5) linear feet shall be established between any parking area and adjacent public street right-of-way. Ac~PSS/Interior Circulation: A 35-foot wide gravel access road is proposed from West River Road at the center of the property with a minimum 50-foot wide entrance. Site frontage forms part of a 500-foot plus straightaway, although the Engineering staff has noted general concern with large commercial vehicles traveling VA 639 in regard to both horizontal and vertical curves. This stretch of West River Road has adequate sight distance at the petitioner's proposed access point to meet VDOT requirements. Parking for 10-11 vehicles is proposed. No specific requirements are made for agriculture as a use type. Per Mr. Rardin, no retail sale of plants is proposed. Traffic Generation: The Institute of Transportation Engineers manual does not list greenhouse or horticultural operations as a specific use. Based on the limited number of company vehicles, supply trucks .and seasonal employees, traffic generation is not expected to exceed 150 vehicle trip ends per day during the growing season, March . through September. This estimate excludes any wayside stand product sales. The site will be unoccupied the remainder of the year. s-~ Fire & Rescue/Utilities:A minimum four-to-eight minute trip can be expected for emergency vehicles. Public water and sewer are not currently available at this location. C. CONFORMANCE WITH THE COMPREHENSIVE PLAN The subject property is designated Development by the 1998 Roanoke County Community Plan. This designation does not address agriculture or wholesale plant growing operations which are more commonly found in Rural Village or Rural Preserve areas. The Development land use category delineates where most new neighborhood development is anticipated to occur, including large-scale projects which mix residential with retail and office uses, as well as more conventional residential development. Environmental sensitivity in site development is a key objective. The proposal is inconsistent with guidelines of the Development land use designation, but does generally comply with the overall goal of the Community Plan's design guidelines -that "all new and redeveloped sites are designed to be in harmony with their surroundings, improve the general appearance of the site and strengthen community identity." D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARD The subject site has ample space to accommodate the proposed development while maintaining a high percentage of open space. Review and approval of site plans, erosion and sediment control and stormwater management will be required. C7 PART III STAFF CONCLUSIONS The Rardin proposal to establish a greenhouse operation is in step with the existing rural character of the area which is dominated by large-lot residential, agricultural and open space uses. Prior to the County's 1993 zoning ordinance and map changes, the property was zoned A-1 Agricultural. Land use impacts on adjoining properties are expected to be minimal. Minor traffic impacts are anticipated. No conditions are proffered or suggested at this time. C7 COUNTY OF ROANOKE DEPT. OF PLANNING ,4ND ZONING 5204 Bernard Or. _. P.0. Box 29800 Roanoke, VA 24018 ( 540` 772-2068 FAX (540) 772-21 0 Proposed Zoning: Proposed Land Use: ;.~L3t~~~~ S si ~`~- ~l3.L ~~.1 ~ u.3~~ Far Starf Use On/y Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? `f ES ~ NO IF NO, A VARI,^-,~~CE IS REQUIRED FIRST. ~, Does the parcel meet the minimum criteria for the requested Use Type? YES ~ _ ~1O --------- iF N0, A VARIANCE IS REQUIRED FIRST . If rezoning request, are conditions being proffered with this request? YES __ NO __------ ~~ Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION ~/ILL NOT 8E ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR 1NCOiv1PLETE. ws v ftrs v ft/5~ V Consultation 8 1 /2" x 1 1 " concept plan Application fee :;<;~; < .Proffers, if applicable Application :; Metes and bounds description Adjoining property o4vners Justification ~~~'~ Water and saver application • •' /hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowled e and consent of the owner. Owner's Signature: ~~ ~~" Questi®n #1 ~` -3 • • 1. Since greenhouses are covered with clear plastic, they don't bock sunlight. The plants naturally clean the air. There is very little flammable material in a green house, so fire isn't a concern. All greenhouses will be built out of the 100-year flood plain. 2. The property located on route 639 (Nest River Road) has limited traffic, so congestion isn't a problem. 3. Our greenhouses are neat and clean, so they f t in well with this rural setting. 4. Our greenhouses should in no way affect the police or fire protection, disaster evacuation, civil defense, transportation, water, sewer, flood protection, schools, parks, forests, playgrounds, recreational facilities airports, or other public requirements. 5. There are no historic buildings on our area. 6. Our greenhouses will not overcrowd the land or raise the density of the population in any way. 7. Last year we had over 40 employees, many are part time summer workers (high school & caliege students), which provides for desirable employment and enlarges the tax base. 8. Our goal is to preserve the land as agricultural, and since it`s a hay field, there are no trees to cut down. 9. There are no approach slopes or other safety areas of licensed airports in our area, so they won't be affected. 10. Surface and groundwater resources will be protected by a cased well approved by Roanoke County. • 2 (question #Z 1. Our project will have appropriate buildings for a greenhouse operation: 98'x20'x9' greenhouses; a pole shed for storage, a pump house for our water system, and maybe a small office. 2. Landscaping is kept minimal for several reasons. First, we can't have plants that harbor pests and disease for fear it will infect our healthy plants in the greenhouses. Secondly, we are only there a certain times of the year, so maintenance is a problem. We've found that a grass lawn is easy to maintain and looks nice too. 3. Since we are a wholesale operation, signs are not necessary. 4. The land is mostly a hay field, so there will be no trees cut. As far as planting of trees, we don't want any trees shading our greenhouses. 5. Our immediate plan for the property is to leave it exactly as it is for, now. It may be years before we develop the land. There is a small creek on the property. We have no plans to change the creek in any way. All we're going to do now is keep cutting the field for hay. 6. We will not obstruct any views of the surrounding mountains etc. A greenhouse is approximately 9' tall, and half of the year it is uncovered, so you can see trough them. • • Q~es~.on #~ l . In our opinion, the impact on the property itself will be small. The only grading will be to put in a road, which involves removing about a foot of topsoil and failing with stone. 2. As far as the adjoining properties, there should be little or no impact on them at all, We are good neighbors; no loud machinery. No lights, etc. When it gets dark, we go home. 3, We see no impact on public services or facilities since there are no water or sewer facilities as of now in this area. 4. There are no schools or parks close by so they won't be affected. 5. Fire/fZescue services won't be affected because we have very little traffac where the property is located. • S-3 • • ,~ u • 1. TAX MAP N1G'~E9: P(]KIICl1 OF 64.03_1-54 1, t mgt REFF3lQiCBc VILL BOOK 44 PAGE 1781 DEED BOOK 17~, PAGE 579 4. NO TITL£ REPORT tUR11ISHrrA, 5. A~1ANE X(SFIdDEl7~ b L7Af~ R( NSEIAD®)M F'LODD INSURANCE RnT6 MAPI CC~'lAlNI2Y PANEL ~• 5116100056 D, EF'FECiIVL DATE OG'lb$FA 15, 1993. M:cE roar tT2 ~~~~~~k ~~ `` _ ~ ~ sovrN ~ --_. -~ ~,.ca -` - ---~._ _ ERN `` _,~ N.7B'37'23" IA/r-"' N,7d'15'S7'W, `V QC H.7r'oy'oa'w. 99.33• ~~ •~s•ov•ys"w '~/,__~ IOG.87' N, k7'0( ~S®' w. J03, N, ~€ ,~J 96.2' yr l/9T- SS •S= ••~ ct ~ ~ ~`~~ 1 In . ~ rc~ . ~ ~ ~, c ~ Es ~ ~ o a ~ ~ _ .~ ~ ~ ~ o D T r ~ ~ ~ ,,` [iMits rp ~p3~ 10 ~ r, ~ ~ t h a Zd ,~ t ~- m ~ ~; L `` ~ i ~"-~T" a ~ W W J v ~"..-~.,,~"`-------' (3 __---7 tit D m pNC N ';t ,~'';.., oC,~, U --~-_ T 'PIUE,Q RO s. C7roo•0p. ~.~a.ey• = ~.' P~ ~ ~~ _ Ro~r~ 63 ra RrE. ~~9 .~-- NCJIES: 9 I. PRFSD7I ftik7IIi: CARRIE D. HURT ESTATE, NAlICY M7WLTS & WILLIAM HV6T, JA., CO- THIS PLAT DOES NOT CONSTITUTE A SUBDIVISION AOMINISTAAT00.5 UNDER Tf{E ROANOKE COUNTY SUBDIVISION AND/OR 7ANINO OROINaNf.FS. ai(xV6{0 R• 0 , E No. __97//0 ~~aCYf q. flOUNDARY SURVEI FL7H t-{ ~~yy{O CARR/E 8• KURT Esrar~ 10,61 ACRE 'TRACT SI'NAT¢ ALONC THB AIONt-OF-UAY OF AoUTE 679 ~~~ DEED 00gX 178, PAOG 579 L./L,+i„',,,,,~ .,. CATAUABA MAGISTERIAL D[S'RtIGI ~~ gOaNOKE COUKIY, VIRC[NlA SURVEYF~ NOVEMOEA 18, 1493 .IOB HUMBER 9321462-1 _ „~ ..,. S-3 H71y81A A1tD AIIOOCZATIIO, ZZIq. ~ SiOY CDYPOAA'!^ CYACLB, POADIORD, VIR4INI71 21010 SOURCES ~ ... ~"•+ NW/ ELLISTON 15' DUADRANt7rLE EOLOGIST 577 ~ ' ROANOXE rsMl. 515 1520000 FEET X576 ~ TO INTERCNANQE 39 %' GLENVAR 2.7 ML LOr 574 ~ \ 1 •\ ~~ Trai{e ^-- ° i20p1 nl _ ~ ~` r ~ '~ (.w llIl ~ 612 ~ ~.. Park. f p0. ~ 0~ ~ ~ I: ~, d6 ~ EgTERN.. Imo. ~ ~~ o o ~ 639 - ~' ~ ~~~~ ',.-, a Duckwiller r ~ ~ ,,. `'\ Roe ide ~~ / "` ~~~ ~~ ~ n ~~ •°~ " 'Cem n r \ • n .Gaodw x.t16J ~. ~'~~~. ~ ,{~j ~\ 639 ~ •~.-°_. r° ~ ~ - ~ .f ~" ~BM 1183 ,~.~ ~ ~. \ ~,re ~ f300 ~ u. ~ ; 0 639 ~. 6A9 ~ ~ . ~ i ` ~ "~ /~ ~ ~ ;i xtc r9 y 1. k j s,. 400 ~ ~ ~l , \. ~•' \ [zoo~n; ~ ~. ch~~_ .. • ~~ ~~ ' r. . ~--~ I I i i ~ ' ~. 639 X~/J91 do. ~ V "q T i ~~i ! ". yPd ` •,. / /moo ..' u ~ V , / . s ~~ ~~ `` 1 •, o I `. n °~ Z x f.. ..~/ v / .~ ., ! Q ~~ ~, ~ ~I,.I ,l ~~"!I~~', ~..= 612 ~ ~ ~ 0 pp ~ Qr , .. l: O ~, r rl,~e ,k! ~~ ~ _ ~ 1 .~ .tit.. ~ ~~ - `_ ,< a ,. ~~ :,~~~s~ ~~ ,. _~3 ~ - Sub - 1 i.- ~1 ! t _ r f • •5 ~'~ lneae. ~ i o ~ ~ u ~ ~ 1, i~.00 j r _ ~ ~ ~~ /600 ~-J~ ~~ I . •il .'~ I I~lo~' ispo ' Substati•n~~ ~ ~' }~ ~ ~'/I~ ~.'1 ~ ~ / ~ ~,. _ 1700 ~ I ---- ~~ ~i~~ 111 ~ / .11 r3 ^/ '~_ '~ ~ 1 =~----_~ ~ ]~ l! ~ i ~e ~~ ~ f ~ ~,. _ ~ QI 7 I G. I O 1, ~ " I i 1 11 ~ _ , / ' ~ ! ~1. ::Cem - \\\ p ~~ m , , ~i ii ~O • `•. ~i. ~ ~ ~ 1700, ~ r L i '~ ~ _ ~; o _ . ~,, ~ ~ ,/ ~ ~ ~ I ~,~ r 1 I" ~ ,~QO 111 \ :A. , ~~ ~~~~~ ~I i ~li ~ i ~ ~ ! ~~ ~ ~~ ~ _ _ ~ ~~~ ~ r ~ . ~l; ~ ~ oo ~-- 7 r~ ~~ "P ~ ~ ji °o~l ~ _'" ~~ ~ ~~I o ~ / ~ `~~a ~ %~~ 'I 111 ~ ~ ,~=====l spin 4 r j,~ If I 'd:~~~, i i ~~ ~~ ~o ~ ,,.. ,;. _ u if I - ~h° /\/\/(/\/~ /500 -~ - ~ ' i! . .~~~'i , ~ Y ~ ~'..~ /~! ~ 1 1 I ~ ;,, / ~ / ~ .1 1 \' ~ ~I V l 1 , 1 ~ ~~ : , I ~~~ i ~I ~ '~ ~.~. ~. ~~. ; V ~ l' I ~ ~ r izz ~ ~ ;,~ ~ o 1'' ~~ ~~ I E i ,~~~ , ~ / t.~ v tf 4. 1''1 °"~"'' ~, ~ ~ ~o '. ~ ' ~~'I i ~ i ' ~ L °o~ ~ oa I \ ~ ~ , ~ ~~ ~ I ~ ~ ~ ~ 1 ~ ! ~~ ';. i ' ~~~~ r , i ~. ~~ / ~ ~ I oa ~ i I,' , 1 4' O I l 11 zI00 O~ ( ~~. i ff~ ~ \L, 1 I I i Ja $O J ~rl I\\\~ I ~"I, ~ ~ ~ 1 ~ ~ . ~ I I 2 ~ I ~~. .~ ~i li_~,,/ ~f ~ .N" \ 3f001 ~ 1- h.. ~3f00 "~_ N N' / i ~~ I\(]// '00 1. I ' ~ ~ awer;• 9~ ~ 1 } /' ~ P :~ ~~ ~ i Health Ot3partrnent ~, U~~ ' Id©nlilication Number ~ ~6 ~~ . ~ J,;r,ematic drawing of sewage disposal and/or water supply system and topographfic features. J ./{ Shaw the lot Imes of the building site, sketch of property sl~owing stny Iopo4rpphic lectures which may impact on lha design of the . well or sewage'disposai syslem,lnCluding eKiStinq enrllor proposed structures ~rnd sewage disposal systems and wefts within 200 teat. The schematic drawing of the well site or area and~or sewire~u disposal system shall show sewer Ilnra, prutreatmynt unit, • pump station, conveyance system, and ~u surface soil absorption system, reserve area, olc. When a nonpublic drinking water supply is to tae permitted, show a.ll goucoi~pollution within 200 feet. Q The information required above has been drawn on the attached copy of the sketch submitted with the application. Attach additional sheets as necessary to iAusirate the design. 'Sewer line must exit house at flI°st levellllt A to #1*7t3' , #1 to #2adt1' #z to ~dt7' B to #3°89' C7 Install lines n deeo per than 18", NOT DRAWN TO SCALE •. Proposed 4 Bedroom House __ - --- #Z _ --- #1 - Sep/klc Tank Property Llna Dlst_ Box '~______ 76' - i 110' 3' I APCD Utl1(ty Pole .` ~ B ..._.__..--__. .-__._._--~ t.--__..._..... Wraat River Road t4 Qlxle Caverns ._ - °-• s sewage pose sys em an or wa er supp y s~ o e cons ruc a as spec li-e~- the perm) or attached plans and speclitcatlons~---- • Dale _. - RBVlewed by Dale _- ...-_--- :.. ._. _ (iter~n~~iitl.:~iu+itarin~i SUptrrvi;;nry ;iu~iiiufiur This sewage disposal system and/or watt Construction pennil is null turd void it !nl conditions are chanced Irorn those shown on the application (b) condillons are changed from those shown nn Ilr~ ConStrural~n l~ennil. No part of any installation Shall be covered or used until inspected, correrl;ons mndn it neeess<nry, c~nd approved. by the local lienllh department or unless ezpress{y authorized by ihn Ioc.nl Irunlflr r)r~(tt. Any purl of piny inSlallalion wltlch hos.heen covered tutor to approval shall be,uncovered, i( necessary, upon the ttirrrrlion ~i thA Uc;parlment. ..~~=-_ This Construction /Z~-~,~ Issued b -' permit Valid un~lll~ Date: ~~ S~~nil,~rian Reviewed by: .... .......... ....... .. ~~-3 ~-~9 .. . Date: --- Supervisory Satutarian ,..., ~. ,. . ~~, `~9 11 FHA or VA financing ., ,•• :~• !~'•.`I,',';"'~',~ F~• ~ ~ { . . hers / cj p Ut ~.~.~~ .~ . __ - _ ___ ----- ~~''~ 33. 2.51 Ac. C} .~---.~ 32. -.._- ~ , s-~ ac~~---~'' ~.-l ~~ 1 V ~1 L 1 ll ~~~~.~~' ,~ 34.1 5.97 Ac. '~~~ ,` ~~~~ '•. sl Rt s ~~. Rz~.~,j. ~ 9 ` r t ~ i 35. ~`' ~ \2a4 ~s~ M fA O r V~ ~° 3 6 ~ ~ .~ B72, ROANOKE COUNTY Roger Rundin -The Tyler Rose, Inc. DEPARTMENT OF Rezoning R-1 to AR COMMUNITY DEVELOPMENT Tccx Map 64.03-1-34 e FROM CBrand FAX N0. Jun. 81 1999 11:41AM P1 S-3 June 1, 1999 FAX T0: Terrance Harrington, Secretary Roanoke County Planning Commission FROM: Vicki W. Stinson Fax Numbers 540 772-2108 540 389-6103 Due to short notice (for us) and other circumstances, my husband Scott A. Stinson, my two small children and I will be unable to attend the Planning Commission meeting scheduled this evening. However, please give the following your utmost attention and consideration when making your rezoning request decision regarding the 10.61 acres located on West River Road (tax map #64.03-1-34). We would have purchased this property, located immediately across the road from our home (5487 West River Road, Salem) if we could have afforded it. But, this not being possible, we had hoped the new owners would build a home so they too could enjoy the peace and quiet we so value. Since there are greenhouses already owned and used by Roger Rodin-The Tyler Rose Inc, in the neighborhood, couldn't these facilities be further enlarged without continuing the sprawl where we live? We are dependent upon a well for our water needs. Will our source of supply be diminished if welts are dug to support increased demands created by more greenhouses? Would we have any kind of a guarantee, especially during a drought, as we are now suffering, that our well would not run dry? With two small children, one still in diapers, this is an important issue with us and should not be overlooked. Why are we in the West County being subjected to so much industrialization? Aren't there other more suitable venues besides where we live? We already have the Spring Hollow Reservoir, camp, and further expansion planned for recreational facilities. Do we need more? Where will the deer, turkeys and other wildlife go? Lets not forget that increased traffic is already a problem. The road was not and is not able to handle big trucks. It is in dire need of being updated beyond the "horse and buggy days" and until this has been accomplished, it seems quite foolish to add to an already existing problem. Please give the above your careful thought and attention. Visit us and see for yourselves before making a final decision. Would you want more greenhouses in your neighborhood instead of asingle-family. dwelling? Thank you. P. 5. My telephone number is 380-2209. Please let me know your decision. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JUNE 22, 1999 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 10.61-ACRE TRACT OF REAL ESTATE LOCATED ON WEST RIVER ROAD (TAX MAP NO. 64.03-1-34) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF AR UPON THE APPLICATION OF ROGER RARDIN-THE TYLER ROSE INC. WHEREAS, the first reading of this ordinance was held on May 27, 1999, and the second reading and public hearing were held June 22, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on June 1, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 10.61 acres, as described herein, and located on West River Road (Tax Map Number 64.03-1-34) in the Catawba Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of AR, Agriculture/Residential District. 2. That this action is taken upon the application of Roger Rardin-The Tyler Rose, Inc. That said real estate is more fully described as follows: Beginning at a point on the South side of Route 639 (West River Road) S 27° 03' 42" W 328.65 feet then S 11° O1' S1" W 435.61 feet to the Norfolk and Southern Railway R/W; following the R/W N 78° 37' 23" W 106.81 feet, then N 73° 15' S7" W 102.34 feet, then N 71° 04' 02" W 106.87 feet, then N 68° 51' S5" W 98.33 feet, then N 67° O1' S8" W 98.21 feet, then N 65° 04' 45" W 103.47 feet, then N 58° 59' 43" W 71.87 feet then leaving Norfolk and Southern R/W N 18° 26' S6" E 169.10 feet, then S 87 ° 06' 46" E 103.10 feet, then N 18° 15' 28" E 584.98 feet to South side of State Route 639, then following South RW of Route 639 S 68° 38' 43" E 133.87 feet, then S 67° 00' 00" E 202.80 feet, then S 65° 24' 26" E 245.41 feet to the beginning. In all 10.61 acres as surveyed by Blazes & Associates on November 18, 1993. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same ~"'.~ hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCSWGENDA\ZONING\TYLERROS.RZN ROANOKE COUNTY ATTORNEY'S OFFICE Roanoke County Administration Center 5204 Bernard Drive, S. Wilson. -Room 431 Roanoke, VA 24018-0798 772-2007 MEMORANDUM TO: Board of Supervisor /~ FROM: Paul M. Mahoney ~ I ~' DATE: 3 June 1999 SUBJECT: Amendments to the Virginia Freedom of Information Act As you are aware the 1999 Session of the Virginia General Assembly adopted changes to the Virginia Freedom of Information Act ("Act"). These changes take effect July 1,1999. This memorandum is provided to you to briefly summarize several of the more significant changes that will affect the Board of Supervisors. This summary does not include all of the amendments to the Act. I will forward to you for your use a copy of the Act showing the changes that have been made. During your work session on June 8,1999, I will provide you with greater detail with respect to many of the significant changes to the Act. The summary below highlights several of the more significant changes as they may affect the activities of the Board of Supervisors. One of the most significant changes is a requirement that public officials read and familiarize themselves with the Act. See Section 2.1-341.1. §2.1-341.1. Notice of chapter. A. Any person elected, reelected, appointed or reappointed to any body not excepted from this chapter shall be furnished by the public body's administrator or legal counsel with a copy of this chapter within two weeks following election, reelection, appointment or reappointment. History At the urging of media interests, the 1998 Session of the Virginia General Assembly created a job sub-committee to study revision of the Act. At its initial meeting on June 12, 1998, the joint subcommittee agreed to commence its work from a 48-page revision of the Act prepared by the attorney for the Virginia Press Association. Delegate Woodrum, chair of the joint subcommittee, made a great effort to see that the joint subcommittee gave all sides a fair and full hearing, and attempted to find common ground between the parties. The final legislation reflects the compromises that were agreed upon with several significant exceptions. The ability of local government attorneys to confidentially advise their clients The current law exempts "written opinions" of local government attorneys and "any other writing protected by the attorney-client privilege." The media s draft bill would have repealed the exception for written opinions. Local government attorneys would have been unable to provide their clients confidential written memoranda discussing legal issues arising in local government operations. Through negotiation the language "written advice of county, city, and town attorneys to their government clients" was finally agreed to and ultimately included in the bill enacted by the General Assembly. Records protected by the attorney-client privilege will continue to be exempted under the Act. Next, the media's bill would have deleted the current exemption for discussion of "probable litigation" and substituted a new "eminently threatened litigation' standard. Negotiations resulted in a compromise that was incorporated into the legislation enacted by the General Assembly. The "probable litigation' standard will be retained but the revised Act places two conditions on closed sessions for probable litigation. First "probable' litigation will be defined as "litigation which has been specifically threatened or on which the public body or its legal counsel has a reasonable basis to believe will be commenced by or against a known party." Second closed sessions for probable litigation will be restricted to those instances where open discussion will "adversely effect the negotiating or litigating posture of the public "body." Finally another area of disagreement was the provision of the current Act that permits closed sessions pertaining "other specific legal matters requiring the provision of legal advise by counsel." T'he media sought complete repeal of this provision. Through negotiation it was agreed to substitute the following language: "consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring U:\WPDOCS\AGENDA\GENERAL\FOIA.MO 2 the provision of legal advice by such counsel." Closed session were also made subject to new language providing that the mere presence of an attorney representing a public body or consulted on a matter does not in and of itself justify a closed session. Closed sessions for real estate matters Under current law closed sessions are permitted for discussion of acquisition, condition, or use of real property for public purposes or the disposition of publicly-held property. Elimination of the condition or use of real estate as grounds for closed sessions was one of the prime goals of media interest. Under the new legislation, the ability to hold closed sessions for the condition or use of real estate was lost. Under the amended Act closed sessions for acquisition or disposition of real property will be permissible, but subject to the condition that discussion in open meeting "would adversely affect the bargaining position or negotiating strategy of the public body." Production of records The term "public records' replaces the term "official records." The revised Act retains the five working day time frame for responses to requests for records; however, certain responses to such a request are subject to new conditions. If the public body desires to withhold the disclosure of records, in addition to citing the specific Code section authorizing such action, the public body must identify with reasonable particularity the volume of subject matter of the withheld records. If the requested records are provided in part and withheld in part the new law will require that the response cite the Code section that authorizes the withholding as to each category of withheld records and identify with reasonable particularity the subject matter of withheld portions. If the public body determines that it needs more time to respond it must specify the conditions that made timely response impossible. The revised Act imposes new limits on charges that may be imposed for providing public records. Under current law a public body may make reasonable charges for copying, search time, and computer time expended in the supplying of records. The revised Act will permit reasonable charges for accessing, duplicating, supplying, or searching for the requested records but any charge may not exceed the actual cost. In addition, the public body may not charge extraneous costs or general costs associated with creating or maintaining records. No duplicating fee may exceed the actual cost of duplication. Therefore, every public body should be prepared after July 1,1999 to establish that its copying fees do not exceed the actual cost of duplicating the requested records. In producing electronic records, if exempt and non-exempt records are combined, U:\WPDOCS\AGENDA\GENERAL\FOIA.MO 3 the public body shall provide access to non-exempt records. The public body is required to produce in any medium or format requested if that medium or format is used in the regular course of business. The public body may also be required to post the information on a web site or deliver it to an E-mail address. The revised law provides the conversion of data from one format to another is not the creation of a new record. As to charges the public body is limited to actual costs in producing electronic records. Public notice of meetings The current Act merely provides that notice, including the time, date and place of each meeting shall be furnished to any citizen of the Commonwealth who request this information. The new law imposes significant new requirements with respect to public notice of each meeting. The public body will be required to give notice of the date, time and location of its meetings by placing a notice in a prominent public location at which notices are regularly posted, and in the office of the clerk of the public body. Notices must be published at least 3 working days prior to the meeting. As to special or emergency meetings, there is no change in the notice required. Rnfnr~PmPnt The media sought to impose upon a public body claiming an exemption the burden of proving the exemption by "clear and convincing evidence." The new law will provide that the public body has the burden of establishing an exemption, but the familiar standard of a "preponderance of the evidence' will be retained. Media representatives had argued to the sub-committee that any exemption not identified in a public body's initial response to a request for records should be waived and thereafter unavailable as a defense in any action brought to enforce the Act. Delegate Woodrum later labeled this provision the "Gotcha' clause. The "Gotcha" clause was struck during the legislative process. However, civil penalties for wilful and knowing violations of the Act were adjusted upward: the minimum penalty for first violation has been increased from $25 to $100, the maximum penalty for first violation remains at $1,000. For second or subsequent violations the minimum penalty has been increased from $250 to $500, and the maximum has been increased from $1,000 to $2,500. U:\WPDOCS\AGENDA\GENERAL\FOIA.MO 4 Miscellaneous issues Several new definitions are added to the Act. The familiar term "executive meeting" has been deleted and the new term "closed meeting' has been substituted but the new definition remains the same. The term "official records' has been deleted and the new term "public records' substituted. As stated above the Act includes a new statutory mandate requiring that public officials read and familiarize themselves with the Act. You may recall some discussion in the media with respect to the "working papers" exemption of the Act. It was alleged that this exemption was being abused by the Governor and certain state officials. The Act places certain restrictions on this exemption. At the local government level the exemption will continue to apply to the mayor or chief executive officer. Anew definition of "working papers" provides that the term has reference to records prepared by or for the named public official "for his personal or deliberative use." Finally the revised Act provides a new recipe for motions to convene closed sessions. There are several changes in the language describing the elements of an appropriate motion although the new language appears to be no more restrictive than current law. I hope that the foregoing summary will be of some benefit to you. Once you have had an opportunity to read and familiarize yourself with the Act, I will be glad to respond to any further questions or comments that you may have. I will be providing training sessions for County employees in order to familiarize them with the provisions of this new Act so that Roanoke County will be incompliance with its provisions. PMM/ spb U:\WPDOCS\AGENDA\GENERAL\FOIA.MO 5 ~ ROANp~.~ L z ~ `: ~ ~ i a~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 June 23, 1999 Mrs. Lee Blair 7713 Old Mill Forest Drive Roanoke, VA 24018 Dear Mrs. Blair: BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, June 22, 1999, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for another three year term representing the Cave Spring Magisterial District. Your new term will begin on June 30, 1999, and expires on June 30, 2002. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~. ~~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosure cc: Pete Haislip, Director, Parks & Recreation ® Recycled Paper From: "Terry Harrington" <ADM01/TLH> To: adm01/bjh Date sent: Thu, 17 Jun 1999 08:47:11 +0000 Subject: Public Hearing Title Brenda... Here is the title for the 7:00 public hearing on the grant application..... A Public Hearing to Receive Community Input on the Proposed Roanoke County CDBG Grant Application for the Advanced AutoParts/Boxley Hills Off-Site Stormwater Management Project; Resolution Authorizing the County Administrator to Sign and Submit said Application. BOS report for this item and worksession will be up to you this AM. Brenda Holton -- 1 -- Thu, 17 Jun 1999 09:11:47 1D~~ 1"'~" C~DENTIALS (V ~pTING) O NACo 1999 - State' (check box) rogY• xy ) County is voting by p vote by pro • e conference in order to County Nan1e' Ve one paid Te~;istration for th must ha Title: (County Title: Name of Designated Delegate: Title: Name of First Alternam: Name of Second Alternate: Title Credentials 1Vlaterial• Signature ick up ou~~__~_ Date Association Representative to p ant the State __~___----- W e do not w _-~~__~___- (check box) ' NACO 1998 CREDENTIALS (VOTING IDENTIFICATION FORM County Name: County of Roanoke State: Virginia ~"` County is voting by proxy. (check box) ^ (County must have one paid registration for the conference in order to vote by proxy.) Name of Designated Delegate: Alfred C . Anderson Name of First Alternate: Name of Second Alternate: Title: Treasurer, Roanoke County Title: Title: Signature RrPnAa ,T _ H~1 ton Title DP= ~}-y C'1 e_rk Date June 2 3 , 19 9 8 We do not want the State Association Representative to pick up our Credentials Material. (check box) ^ Please return this form to NACo by MONDAY, JUNE 15. Mail it to: Credentials Committee c/o Susan Parrish National Association of Counties 440 First Street, N.W. Washington, DC 20001 OR Fax it to: To: Susan Parrish Fax #: 202/393-2630 From: Brenda J. Holton Sender's Phone #: 540-7~2=2005 Draft - 6/17/99 at 11:00 a. m . ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JUNE 22, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and Saturda sy at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Gardner W. Smith Director of Procurement 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. BRIEFINGS E. NEW BUSINESS 1 1. Request from Sheriff for appropriation of funds for emergency funded corrections deputy positions and increase Classification Plan by 8. (Sheriff Gerald Holt) (CONTINUED FROM JUNE 8, 1999) 2. Request to appropriate surplus state revenues to cover Jail operations due to inmate population for FY 1998-99. (Brent Robertson, Budget Manager) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of ordinance to obtain a Special Use Permit for a life care facility, located at the intersection of Hershberger and Forest Roads, Hollins Magisterial District, upon the petition of Friendship Manor, Inc. 2. First reading of ordinance to obtain a Special Use Permit to operate equipment sales and rental facility, located at 5624 West Main Street, Catawba Magisterial District, upon the petition of Harold and Shirley Horn. G. FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing quit-claim and release of a sanitary sewer easement within the boundaries of Cortland Road, recorded in Plat book 18, Page 91, "The Orchards", Section No. 5, "Botetourt South", Hollins Magisterial District. (Arnold Covey, Director of Community Development) H. SECOND READING OF ORDINANCES I. APPOINTMENTS 1. Blue Ridge Community Services Board of Directors 2 2. Clean Valley Council 3. Highway and Transportation Safety Commission 4. League of Older Americans -Advisory Council 5. Parks and Recreation Advisory Commission J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -May 27, 1999 and June 7, 1999. 2. Confirmation of committee appointment to Parks & Recreation Advisory Commission 3. Designation of voting delegate to National Association of Counties Conference. 4. Requesting acceptance of a portion of Orchard Park Drive into the Virginia Department of Transportation Secondary System. 5. Requesting acceptance of a portion of Huntridge Road into the Virginia Department of Transportation Secondary System. 6. Requesting acceptance of a portion of Cortland Road into the Virginia Department of Transportation Secondary System. 7. Request to increase number of employees for Department of Social Services by one and appropriate revenue from State Department of Social Services. K. REQUESTS FOR WORK SESSIONS 3 L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Revenues and Expenditures as of May 31, 1999 6. Accounts Paid -May 1999 7. Statement of Treasurer's Accountability per Investments and Portfolio Policy as of May 31, 1999. 8. Proclamations signed by Chairman O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session to discuss amendments to the Freedom of Information Act. (Postponed from June 8, 1999) 2. Work Session on Refuse Collection. (Postponed from June 8, 1999) 3. Work Session with Planning Commission to discuss private road issues as they relate to future development. (5:00 P.M.) P. EXECUTIVE SESSION pursuant to Code of Virginia Section 2.1-344 A (1) personnel matter, performance evaluations for County Administrator and County Attorney. EVENING SESSION (7:00 P.M.) 4 Q. CERTIFICATION RESOLUTION R. PUBLIC HEARINGS 1. Public hearing and adoption of resolution regarding issuance of up to $5,725,000 in bonds to finance the County's portion of the Roanoke Regional Wastewater Treatment Facility. (Diane Hyatt, Finance Director) 2. Public hearing and adoption of resolution authorizing County Administrator to submit grant application for Community Development Block Grant (CDBG) funding fora project in Roanoke County. (Terry Harrington, County Planner) S. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to obtain a Special Use Permit to construct a life care facility, located at 7603 Marson Road, Hollins Magisterial District, upon the petition of HCMF/American Healthcare. (Terry Harrington, County Planner) 2. Second reading of ordinance to obtain a Special Use Permit for an accessory apartment, located at 4927 Huntridge Road, Hollins Magisterial District, upon the petition of Elizabeth Lawson. (Terry Harrington, County Planner) 3. Second reading of ordinance to rezone 10.61 acres from R-1 to AR to construct greenhouses, located on West River Road (tax map #64.03-1-34), Catawba Magisterial District, upon the petition of Roger Rardin-The Tyler Rose, Inc. (Terry Harrington, County Planner) T. REPORTS AND INQUIRIES OF BOARD MEMBERS U. CITIZENS' COMMENTS AND COMMUNICATIONS V. ADJOURNMENT 5 -Classified Advertising oo~oo!oo, 'R981.3415 R~ June 3,1999 m4~23 PM p111 The Roanoke Times Acct: 7722003GOUN Name: COUNTY OF ROANOKE Adid: 1166'25( NOTICE OF PUBLIC HEARING Ph: 5407722003 Glass Rate: DISp Rate: oN PROPOSI:o Bona FlN1tNa IN9 t3Y THE COUNTY OF P• O• ~~~ Credit StatUS: ROllN01{E, YIRGINIh CLERK T ALLEN MARY H NOTICE is fivan thei the . ROANOKE , VA 24018 Re I Re uest Boattl of SuperNSOrs of the co~rrv o, Roanok:, vir~inia ' p y Q S, will hob a oublb ithe •fioard Paytype BL Rate LE Legals Rep: 32 Sactim 15.E 2606dkho Coda c1YlrPln6 oT 19"J0, asamentl• $oUfCe FX Glass 10 Legals ^ TFN etl, retarolntrtne ~suance yf~a row n ua bo rd of i ho Cc unt Roanoke, Virginia ho "Coun• Start 617/99 Days 2 Rate Iss 2 Stop 6114199 t;r}' tl,a aatrma ma>amum amount of X6,726,044 to fironoe the Countyb portion of r the e~ansion d the Raanolae 0.00 VNOrds....... 176 prj~ 164.68 Regional Waeteweler Treat• mentFaoility. The bond will be Q.QQ Lines........ 46 pi9count Q,QO aacured by a okdje of the 0 00 Depth. ~s.oo Gommis 0.00 C+DUrrQPS 9e'h'el sy9tem reYe• n,r~. ~ resolution au+hoadnt . Columns...... 1 Net 164.68 the issuance of the bond rill oecorelceretl Gytne eoartl at Q,QQ Graphic..... 0 St TeX 0.00 roe moatlnajon luro SZ, 1~. ,ne PUDIC nearln~, whCh 0.00 St Words. 0 Fed Tax 000 may b e c o n t l n u e tl o r sdpurrod, wil m hold at 7:00 Free Da y 0 ^ Boxed Ad Total 164. o'obok p. m., on Juna 32 ~~, bafr,r~ the ~=d a n 1h Im k n S Payment 0.00 ora aro a uparv o Cour>ty Admineiration C~nkr, Copy Line NO TICE OF PUBLIG HEA App Gr 0 00 s~o Bernard give, 6. w., Yr~inia Rasnolae Sort String . Balan~ e . 0 0~ , . Mary H.Jllkn,COMIC,Ckrkto On Hold i . the Boad Roanoi~ County Boartl of Product Code Tear Sheets 1166250rY ^ Ad Killed PO # Comments Reason for Discount Editions DC, Classified Advertising 981.3415 ~! rune 4, i yay ~v~:a4 rn~ u Ir I oo~ooroa The Roanoke Times Adid: 116774' Acct: 5407744770HCMF Name: HCMF/Q,merican Healthcare LEGJIL NonDE Ph: 5407744777 Class Rate : Disp Rate: ao~#NOKE cou-m 2965 Colonnade D r., Suite 200 Credit Status: OK 64ARD OF SUPERVISORS oe ~~ ~ ~~ a ~o N~ s II t1EB rInP 3t T D•m. on TUE9Cgy, Roanoke VA 24018 Reply Request Juro 99, 1,d00, in kha Board NlGOtI^g rmcm or tnm ~=nokC c , Adminbt~ation canter Paytype BL Rate LE Legals Rep: 32 ,~r,~ , ~~ BamPrd Driro, fioandca, YA, on the eiitiorof Elizabeth La+rzn bo obtan a 6peoial Lbe Source EM Class 10 Legals ^ TFN PermtfvranAcceasprApart• merrl, bcaled a# 4927 NunF- rftl~ Po]2tl. F[rgA19 M7aE13~er~l Start 618!99 Days 2 Rate Iss 2 Stop 6J15199 D ~trlct. A ropyr of tn~ =pp~r=tbn m =wl=hlo for Y~ap=etlon In tho 0.00 Words....... 100 Price 96.66 Dep=rtmant of Pkmin and Zoning, 6304 Barnard~riw, Rconoke, YA. o.oo Lines........ 27 Discount G.00 Dabcd June 2, sssa ~.oo Depth....... 2700 Commis 0,00 Mary M.Alkn, Cierr (116r,41~ Columns...... 1 Net 96.66 0.0o Graphic..... 0 St Tax 0.00 0.00 St Words. 0 Fed Tax 0.00 Free Day 0 ^ Boxed Ad Total 96.66 Payment 0.00 Copy Line LEGAL NOTICE ROAN App Cr. 0.00 Sort String Balance 000 On Hold Product Code Tear Sheets ^ Ad Killed PO # Gomments Reason for Discount Editions DC, ClaeeifiedAdvertisin~ 7x981.3415 Q~ Junes 4, 1999 C3~59 PP~I pi/i oaooroo , The Roanoke Times Acct: 5409774233LAVdS Name: LAWSON, ELIZABETH Adid: 116775` Ph: 5409774233 CIa$S Rate : Dlsp Rate: LEGAL N071CE ROANOKE COUNrv 4927 HUNTRIDGE RD. Credit Status: OK TheRo~emlocsCPu+#~ylB~oar~dof 6upanixre will hold a publio ROANOKE VA 24012 haarin~ad 7 vm. on Tue~y, ,une 22, was m the 13oarG Reply Request ~~e ~ ~ ~m ~ ,b ~ ~ Paytype B L Rate LE Legals Rep: 32 vn ~ P liticnof EIR ~n Vie, Source FX Class 10 Le als g ^ TFN ursraon tc oht°In a 5pacml Lhaa ~°r"""°r°""~°,~r~kp°R• moM, koatod a# 4D2T Hun!- Start 618199 Days 2 Rate Iss 2 Stop 6115199 ridgt poad~ Fbllne M~bEarel O A f #h Dopy o b applioalion m awiabk br nepeo#ion in the 0,0~ Words........ 100 prj~ gg ~ Oepar#mm# of Pleminr and Zoning, 5204 6ernard 6rix, 0.00 Lines........ 27 Discount 0.00 Roanola:, YA. oao~:,~"e2, ~ 0.00 Depth....... 27.00 Commis 0.00 (1~107T~C3jan, Clerk 0.00 Columns...... 1 Net 96.66 Graphic..... 0 St Tax 0.00 0.00 St Words. 0 Fed Tax 0.00 Free Day 0 ^ Boxed Ad Total 96.66 Copy Line LEGAL NOTICE ROAN Payment 0,00 Sort String App Cr. 0.00 On Hold Balance 0.00 Product Code Tear Sheets ^ Ad Killed PO # Comments Reason for Discount Editions DC, ClasaifiedAdvertieing 'R9A1-3415 P~June4,1999 C4~OAPM (~iti oaiooroo , The Roanoke Times Adid: 116770 Acct: 5403802791THE Name: THE TYLER ROSE LE^uAl NCTICE Ph: 5403802791 Class Rate: Disp Rate: Ro><nIaKE couwrv EIOAIt6 OF sl_wERVlsor:s c/o ROGER RARDIN Credit Status: O K The Raar»lae Cawty Board of 4461 MAYFAIR DR. 6uperviaore will hold a publio nearingat ~ D.m. onTU~y, Salem VA 24153 Reply Request Jni a Ir3iy~ r~7om orltnehf~anaie ~~;,~ Atlminsl2tbn oemer, Paytype BL Rate LE Legals Rep: 32 v~ ~~~r~t<p 'oi'~img~~ RarCln•Tha ~ylor Rona Irc. m SourC;e EM Class 10 Le als g ^ TFN r~ro 7A.E~laoraafrom R_i6c AR to oonalruo! gro.nFouaaa, boated on Weet Poser Pc~ad ~!• * eaco•1~,~ ~'~ Start 618199 Days 2 Rate Iss 2 Stop 6115199 , ~ awba c6erial Dietriok 0 ~~ WOrds....... 119 Pr~ee 143,20 p G6DY Of the BDDI~2tbr1 13 a~aiable for napECtion in the 6eparlm~nt of PlaminY and 0.00 Lines........ 40 punt 0.00 Zonlny, 5294 E'ernartl Dnae, 0 00 Depth....... x0.00 Commis 0.00 Rmrnlaa, VA DateG June 2, ~E! . Columns...... 1 Net 14.3.20 lgary M. Allen, Clerk (1167764} ~ ~~ Graphic..,.. 0 St Tax 0.00 0.00 St Words. 0 Fed Tax 0.00 Free Day 0 ^ Boxed Ad Total 1 Copy Line LEGAL NOTICE ROAN Payment 0.00 App Cr. 0.00 Sort String Balance 0.00 On Hold Product Code Tear Sheets ^ Ad Killed PO # Comments Reason for Discount Editions DC, r •~~ NOTICE OF PUBLIC HEARING ON PROPOSED BOND FINANCING BY THE COUNTY OF ROANOKE, VIRGINIA NOTICE is given that the Board of Supervisors of the County of Roanoke, Virginia (the "Board"), will hold a public hearing in accordance with Section 15.2-2606 of the Code of Virginia of 1950, as amended, regarding the issuance of a revenue bond of the County of Roanoke, Virginia (the "County"), in the estimated maximum amount of $5,725,000 to finance the County's portion of the expansion of the Roanoke Regional Wastewater Treatment Facility. The bond will be secured by a pledge of the County's sewer system revenues. A resolution authorizing the issuance of the bond will be considered by the Board at its meeting on June 22, 1999. The public hearing, which may be continued or adjourned, will be held at 7:00 o'clock p.m., on June 22, 1999, before the Board of Supervisors in the Roanoke County Administration Center, 5204 Bernard Drive, S.W., Roanoke, Virginia. Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON Monday, June 7, 1999 Monday, June 14, 1999 Direct the bill for publication and mail affidavit to: Mary H. Allen, Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 RKE BOARD SUPERVISORS TEL~540-772-2193 May 28'99 14 14 Transmit.'Confirmation Report No . Receiver Transmitter Date Time Mode Pages Result 004 RT-LEGAL RKE BORRD SUPERVISORS May 28 ' 99 14 14 00'57 Norm 02 OK C O V E R FAX S H E E T Clerk to the Board To: Roanoke Times Legal Advertising Fax #: Subj: Attached Legal Notice Date: May 28, 1999 Pages: 2, including this cover sheet. COMMENTS: Attached is a legal notice that should be advertised on the following dates: Monday, June 7, 1999 Monday, June 14, 1999 Please call me if you have any questions. From the desk of... Mary H. Allen, CMC/AAE Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Phone: 540-772-2003 Fax: 540-772-2193 NOTICE OF PUBLIC HEARING ON PROPOSED BOND FINANCING BY THE COUNTY OF ROANOKE, VIRGINIA NOTICE is given that the Board of Supervisors of the County of Roanoke, Virginia (the "Board"), will hold a public hearing in accordance with Section 15.2-2606 of the Code of Virginia of 1950, as amended, regarding the issuance of a revenue bond of the County of Roanoke, Virginia (the "County"), in the estimated maximum amount of $5,725,000 to finance the County's portion of the expansion of the Roanoke Regional Wastewater Treatment Facility. The bond will be secured by a pledge of the County's sewer system revenues. A resolution authorizing the issuance of the bond will be considered by the Board at its meeting on June 22, 1999. The public hearing, which may be continued or adjourned, will be held at 7:00 o'clock p.m, on June 22, 1999, before the Board of Supervisors in the Roanoke County Administration Center, 5204 Bernard Drive, S.W., Roanoke, Virginia. \\RIC7\BONDS\roank\sewer\99vrlf\notice of public hearing2.doc ~i~ b 11 s 1, o ~ Jc~•.a- 'j LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, June 22, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Elizabeth Lawson to obtain a Special Use Permit for an Accessory Apartment, located at 4927 Huntridge Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: June 2, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, June 8, 1999 Tuesday, June 15, 1999 Direct the bill for publication to: Elizabeth Lawson 4927 Huntridge Rd Roanoke, VA 24012 (540) 977-4233 SEND ORIGINAL AFFIDAVIT OF FUSUPERV SORS . ROANOKE COUNTY BOARD O P.O. BOX 29800, ROANOKE, VA 24018 Draft - 6/14/99 at 3:00 p.m. ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JUNE 22, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p m. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. BRIEFINGS E. NEW BUSINESS 1