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7/27/1999 - Regular (2)
~~ POAN fF ti z Yy a= C~~~xx~# ~~ ~~x~~a ~ 1 38 zv y..~ ~t - s t y 2 ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JULY 27, 1999 ~a~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ROLL CALL AT 3:00 - HCN ARRIVED AT 3:04 P.M. 2. Invocation: The Reverend Joseph Lehman Our Lady of Nazareth Catholic Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS JPM REQUESTED THAT BOARD INQUIRIES FOLLOW CITIZEN COMMENTS NOW AND IN THE FUTURE. 1 ® Recycled Paper C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS NONE D. BRIEFINGS 1. Results of the Citizen Satisfaction Survey. (Anne Marie Green, Community Relations Director) PRESENTED BY AMG AND FRANK MARTIN OF MARTIN RESEARCH E. NEW BUSINESS 1. Request for $14,246 appropriation of funds to VMLNACO to negotiate rates with American Electric Power. (Gary Robertson, Utility Director) A-072799-1 BLJ MOTION TO APPROVE APPROPRIATION URC HCN MOTION TO COMMUNICATE WITH SCHOOL BOARD AND ASK THAT THEY CONTRIBUTE THEIR PRO RATA SHARE OF THE EXPENDITURE . AYES-HOM,FFH,HCN,BLJ NAYS-J PM 2. Request for authorization to lease purchase a replacement telephone system for the Roanoke County Administration Center. (John Chambliss, Assistant County Administrator) A-072799-2 HCN MOTION TO APPROVE WITH THE UNDERSTANDING THAT ~1 THE SAVINGS BE APPLIED TO THE MONTHLY PAYMENT TO PAY OFF IN LESS THAN 60 MONTHS; AND (2) THAT STAFF EVALUATE THE ENTIRE CENTREX SYSTEM FOR OTHER SAVINGS. URC F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 2 BLJ MOTION TO APPROVE 1ST READING WITH ITEM 6 REMOVED FOR SEPARATE VOTE 2ND AND PUBLIC HEARING - 824199 URC 1. First reading of ordinance to rezone approximately 9.1 acres from I-2 to R-1 to construct a single family residence in the 5700 block of West River Road, Catawba Magisterial District, upon the petition of Harold Horn. 2. First reading of ordinance to rezone approximately 1.95 acres from C-2 to R-3 to construct apartments located in the 7300 block of South Barrens Road, Hollins Magisterial District, upon the petition of Peters Creek Associates, LP. 3. First reading of ordinance to obtain a Special Use Permit for an accessory apartment, located at 3527 Chaparral Drive, Cave Spring Magisterial District, upon the petition of Paul and Darlene Zelenak. 4. First reading of ordinance to obtain a Special Use Permit to allow the expansion of an existing church, located at 3028 Penn Forest Blvd., Cave Spring Magisterial District, upon the petition of Penn Forest Christian Church. 5. First reading of ordinance to rezone approximately 0.87 acre from C-1 C to C-1 to remove conditions to allow a dental office, located at 4736 Starkey Road, Cave Spring Magisterial District, upon the petition of H. Patrick Russell II. 6. First reading of ordinance to rezone approximately 6.73 acres from C-2 to R-4 to construct multi-family residences located in the 3700 block of Challenger Avenue, Hollins Magisterial District, upon the petition of Golden Homes, Inc. HCN MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 824199 AYES- JPM,HOM,FFH.HCN ABSTAIN-BLJ 7. First reading of ordinance to rezone 17.11 acres from C-2C to 1-1 3 to expand a parking lot and construct a training facility, located at 5673 Airport Road, Hollins Magisterial District, upon the petition of Advance Stores, Inc. 8. First reading of ordinance to rezone approximately 1.05 acres from C-1 to C-2 to construct a florist, located at 4004 Challenger Avenue, Hollins Magisterial District, upon the petition of Robert L. Metz. G. FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing creation of and financing for a local public works improvement project and request to approve emergency water line extension-Beaumont Road Water Project. (Gary Robertson, Utility Director) 0-072799-3 BLJ MOTION TO WAIVE 1ST READING BECAUSE OF EMERGENCY NATURE OF REQUEST AND ADOPT ORD. URC H. SECOND READING OF ORDINANCES 1. Second reading of ordinance amending Section 2-102 and 2-103 of the Roanoke County Code to provide for enhanced notice of meetings of the Board of Supervisors. (Paul Mahoney, County Attorney) 0-072799-4 HCN MOTION TO ADOPT ORD URC I. APPOINTMENTS 1. Blue Ridge Community Services Board of Directors 2. Clean Valley Council 3. Commission for Senior and Challenged Citizens 4 HOM HAS REQUESTED LIST OF INDIVIDUALS WHO MIGHT SERVE FROM PARKS AND RECREATION 4. Highway and Transportation Safety Commission HCN NOMINATED DAVID MAXEY TO SERVE 4- YEAR TERM AS CITIZEN REPRESENTATIVE INSTEAD OF AS YOUTH REPRESENTATIVE. TERM WILL EXPIRE 06/30/2003 5. League of Older Americans -Advisory Council 6. Parks and Recreation Advisory Commission FFH NOMINATED DONNA WOOLDRICH TO FILL UNEXPIRED TERM OF TED WILLIAMS. TERM EXPIRES JUNE 30.2000. J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-072799-5 BLJ MOTION TO ADOPT RESO URC 1. Confirmation of committee appointment to the Blue Ridge Community Services Board of Directors. A-072799-5.a 2. Acceptance of donation of a sanitary sewer easement from Monroe Gardens, L.L.C., in connection with development of Summerplace Subdivision. A-072799-5.b 3. Acceptance of donation of a sanitary sewer easement from Thomas. Ltd. in connection with development of Campbell Hills Subdivision. 5 A-072799-5.c 4. Request from Schools to appropriate $80,000 grant from the Tech Prep Consortium. A-072799-5.d 5. Request from Schools to appropriate $152,845 School to Work grant to support increased student learning and academic achievement. A-072799-5.e 6. Request from the Fifth Planning District Commission to change their name to the Roanoke Valley-Alleghany Regional Commission. R-072799-5.f K. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on August 10, 1999 to meet with Congressman Bob Goodlatte. WORK SESSION SCHEDULED FOR 8/10/99 U RC MHA TO PREPARE SEPARATE AGENDA FOR WORK SESSION L. REQUESTS FOR PUBLIC HEARINGS NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS BLJ MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEM 6 -UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 6 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Revenues and Expenditures as of June 30, 1999 JPM ASKED IF THIS WAS FINAL ACCURATE YEAR-END RECORD OF REVENUES AND EXPENDITURES. BR AND ECH ADVISED THERE WERE STILL ADJUSTMENTS AND JOURNAL ENTRIES TO BE DONE. 6. Accounts Paid -June 1999 O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session on the Blue Ridge Parkway Interpretative Center. HELD FROM 4:03 P.M. - 4:30 P.M. PRESENTED BY JOYCE WAUGH AND LARRY DEGEN. DEGEN ARCHITECTS. BOARD CONSENSUS TO MOVE FORWARD WITH CONSTRUCTION BIDS. ECH SUGGESTED ADDING TO DISCUSSION WITH CONGRESSMAN GOODLATTE ON 8/10/99. 2. Work Session to establish goals for County Administrator and County Attorney. HELD FROM 5:20 P.M. TO 6:10 P.M. COUNTY ATTORNEY PMM TO BRING BACK AT LEAST 5 SPECIFIC MEASURABLE GOALS THAT CAN BE COMPLETED WITHIN SPECIFIC TIME FRAMES AND INCLUDE HOURS PER YEAR. COUNTY ADMINISTRATOR FOLLOWING GOALS SET: (1) JPM -HEADCOUNT TO REMAIN FLAT AS OF JULY 1, 1999. (2) BLJ - BRING IN NEW UNKNOWN AT THIS TIME ECONOMIC DEVELOPMENT PROSPECT. ~3) HCN - DEVELOP EVALUATION PLAN FOR EMPLOYEES THAT 7 INCLUDES RECOGNITION FOR GOOD PERFORMANCE AND CORRECTIVE ACTION FOR POOR PERFORMANCE. (31 ESTABLISH COMMUNICATION PLAN TO INFORM EMPLOYEES OF TRUE VALUE OF BENEFITS. (41 BLJ -REDUCE THE COST OF WATER AND SEWER TO THE CITIZENS (51 HCN - MASTER PLAN ALL INTERSECTIONS INCLUDING THE APPROPRIATE ZONING. (61 JPM -MAINTAIN OR INCREASE QUANTITY AND QUALITY OF FIRE AND RESCUE VOLUNTEERS. (71 BLJ -FULLY IMPLEMENT PHASE I OF THE SCHOOL CONSTRUCTION PROJECTS. 3. Work Session on non-standard refuse collection. HELD FROM 4:30 PM - 5:20 PM BOARD CONSENSUS TO ALLOW ONE CAN FOR BUSINESSES AND CHARGE A FEE FOR ADDITIONAL CANS. PROCUREMENT CODE TO BE AMENDED. NO DECISION ON OTHER NON-STANDARD COLLECTION. P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (7) Consultation with legal counsel regarding specific legal matter requiring the provisions of legal advice: negotiation of water agreements with (a) Botetourt County and (b) Roanoke City, and (c) Negotiation of contract for the New River Valley Commerce Park Project; and 2.1-344 A (3) disposition of publicly held real property, the Lloyd property; 2.1-344 A (7) discussion with legal counsel concerning probable litigation, Vineyard Park. BLJ MOTION TO GO INTO CLOSED MEETING AFTER WORK SESSIONS AT 3:55 P.M. URC CLOSED MEETING HELD FROM 6:15 TO 7:00 P.M. EVENING SESSION (7:00 P.M.) Q. CERTIFICATION RESOLUTION R-072799-6 8 BLJ MOTION TO RETURN TO OPEN SESSION AND ADOPT CERTIFICATION RESO -URC ECH DEFERRED ACTION ON ITEM T-1 TO 8/10/99 AND ADDED ITEM T-2 - AUTHORIZATION TO RESCIND PREVIOUS ACTION CONCERNING ROANOKE VALLEY YOUTH SOCCER CLUB, RATIFY EXECUTION OF A CONTRACT AND APPROPRIATE FUNDS FOR CONSTRUCTION OF A NEW SOCCER FIELD AT GREEN HILL PARK. R. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to obtain a Special Use Permit for a life care facility, located at the intersection of Hershberger and Florist Roads, Hollins Magisterial District, upon the petition of Friendship Manor, Inc. (Terry Harrington, County Planner) BLJ MOTION TO CONTINUE TO 8/24199 URC BLJ REQUESTED INFORMATION ON IMPACT OF ANY NEW DEVELOPMENT ON FIRE AND RESCUE SERVICES AND STORMWATER MANAGEMENT. ALSO ASKED FOR BUSINESS PLAN FOR NEW DEVELOPMENT AND ASKED ABOUT THE VALUE OF THE PROPERTY AND POTENTIAL CHANGE IN TAX STATUS TO "FOR PROFIT". 2. Second reading of ordinance to obtain a Special Use Permit to operate equipment sales and rental facility, located at 5264 West Main Street, Catawba Magisterial District, upon the petition of Harold and Shirley Horn. (Terry Harrington, County Planner) 0-072799-7 FFH MOTION TO ADOPT ORD URC S. SECOND READING OF ORDINANCE 1. Second reading of ordinance authorizing the execution of an agreement with Botetourt County for the continued sale of surplus bulk water. (Gary Robertson, Utility Director) 9 0-072799-8 BLJ MOTION TO ADOPT ORD SETTING RATE FOR WATER AT $3.40 PER 1000 GALLONS AND TERM OF AGREEMENT AT 5 YEARS. URC T. NEW BUSINESS 1. Approval of a Local Participation Agreement with Virginia's First Regional Industrial Facility Authority and acceptance of allotted shares for the financing of the initial phase of the New River Valley Commerce Park Project. (Tim Gubala, Economic Development Director) POSTPONED TO 8/10199 2. Authorization to rescind previous action concerning Roanoke Valley Youth Soccer Club, ratify execution of a contract and appropriate funds for construction of a new soccer field at Green Hill Park A-072799-8 HCN MOTION TO RESCIND PREVIOUS ACTION, RATIFY EXECUTION OF CONTRACT AND APPROPRIATE $45,000 FROM BOARD CONTINGENCY FUND. URC U. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnix announced that Little League state tournament was held in Roanoke Valley which had a tremendous economic impact. (21 Asked staff to establish radar on Yellow Mountain Road now that speed limit signs have been installed ~3.) Went to Ernie Capito's to see his water conservation measures He has reduced his water consumption from 22,000 gallons/month to 4,000 gallons/month. Asked ECH to see if it would be possible togive credit those who reduce their water consumption. Supervisor Harrison• Advised that the locks have not been changed at Catawba Center where the Ruritan Club meets. (2) Announced he attended the DARE Camp graduation ceremonies, and commended the Police Dept and Parks and Recreation Department. Encouraged people to send their children to the camp because of all the activities available in addition to drug awareness (~ Explained he sent a memo to the Board 10 -members concerning newspaper article incorrectly stating that the 5th PDC offered to assume responsibility for glan to share water. Stated that Howard Packettt, City of Salem, only suggested that the localities should look at wa~/s to coo_._perate and share water supplies. Supervisor Nickens• (~ Asked PMM to research ways that the County can protect ridgelines from inappropriate timber cutting and, if necessary, request the.pro,~er legislation from the General Assembly. Supervisor McNamara• Noted the water shortage in Roanoke City and Maxor Bowers comment for the need for interconnects to -share water. Emphasized that Roanoke County is only pumping 20 to 30% of Spring Hollow capacity and suggested that it is time for the neighboring ,jurisdictions to join the County in S..pring Hollow Reservoir. Su_,.pervisor Johnson• Announced that he has received no contact from the Citkof Roanoke concerning water and he asked ECH to contact the City to discuss regional water issues Gary Robertson advised there is enough water in Spring Hollow for the remainder of 1999 and well into 2000. BLJ advised that they will have a written_..proposal to present to Roanoke City, Salem, Vinton and Botetourt County next week. V. CITIZENS' COMMENTS AND COMMUNICATIONS NONE CLOSED MEETING BLJ MOTION TO GO INTO CLOSED MEETING AT 7:45 P.M. URC CERTIFICATION RESOLUTION R-072799-9 BLJ MOTION TO RETURN TO OPEN SESSION AT 9:13 P.M. AND ADOPT CERTIFICATION RESO URC HCN LEFT CLOSED MEETING DURING DISCUSSION OF LLOYD PROPERTY. 11 W. ADJOURNMENT BLJ ADJOURNED AT 9:15 P.M. 12 O~ ROAN ,~~ ~, 9 2' :,. ~ ~,, `"a, 1838 C~C.~~xx~#~ .~f ~~~tx~.~~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JULY 27, 1999 ,~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: The Reverend Joseph Lehman Our Lady of Nazareth Catholic Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS i ® Recycled Paper D. BRIEFINGS 1. Results of the Citizen Satisfaction Survey. (Anne Marie Green, Community Relations Director) E. NEW BUSINESS 1. Request for $14,246 appropriation of funds to VMLNACO to negotiate rates with American Electric Power. (Gary Robertson, Utility Director) 2. Request for authorization to lease purchase a replacement telephone system for the Roanoke County Administration Center. (John Chambliss, Assistant County Administrator) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of ordinance to rezone approximately 9.1 acres from I-2 to R-1 to construct a single family residence in the 5700 block of West River Road, Catawba Magisterial District, upon the petition of Harold Horn. 2. First reading of ordinance to rezone approximately 1.95 acres from C-2 to R-3 to construct apartments located in the 7300 block of South Barrens Road, Hollins Magisterial District, upon the petition of Peters Creek Associates, LP. 3. First reading of ordinance to obtain a Special Use Permit for an accessory apartment, located at 3527 Chaparral Drive, Cave Spring Magisterial District, upon the petition of Paul and Darlene Zelenak. 4. First reading of ordinance to obtain a Special Use Permit to allow the expansion of an existing church, located at 3028 Penn 2 Forest Blvd., Cave Spring Magisterial District, upon the petition of Penn Forest Christian Church. 5. First reading of ordinance to rezone approximately 0.87 acre from C-1 C to C-1 to remove conditions to allow a dental office, located at 4736 Starkey Road, Cave Spring Magisterial District, upon the petition of H. Patrick Russell II. 6. First reading of ordinance to rezone approximately 6.73 acres from C-2 to R-4 to construct multi-family residences located in the 3700 block of Challenger Avenue, Hollins Magisterial District, upon the petition of Golden Homes, Inc. 7. First reading of ordinance to rezone 17.11 acres from C-2C to I-1 to expand a parking lot and construct a training facility, located at 5673 Airport Road, Hollins Magisterial District, upon the petition of Advance Stores, Inc. 8. First reading of ordinance to rezone approximately 1.05 acres from C-1 to C-2 to construct a florist, located at 4004 Challenger Avenue, Hollins Magisterial District, upon the petition of Robert L. Metz. G. FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing creation of and financing for a local public works improvement project and request to approve emergency water line extension-Beaumont Road Water Project. (Gary Robertson, Utility Director) H. SECOND READING OF ORDINANCES 1. Second reading of ordinance amending Section 2-102 and 2-103 of the Roanoke County Code to provide for enhanced notice of meetings of the Board of Supervisors. (Paul Mahoney, County Attorney) I. APPOINTMENTS 3 1. Blue Ridge Community Services Board of Directors 2. Clean Valley Council 3. Commission for Senior and Challenged Citizens 4. Highway and Transportation Safety Commission 5. League of Older Americans -Advisory Council 6. Parks and Recreation Advisory Commission J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of committee appointment to the Blue Ridge Community Services Board of Directors. 2. Acceptance of donation of a sanitary sewer easement from Monroe Gardens, L.L.C., in connection with development of Summerplace Subdivision. 3. Acceptance of donation of a sanitary sewer easement from Thomas. Ltd. in connection with development of Campbell Hills Subdivision. 4. Request from Schools to appropriate $80,000 grant from the Tech Prep Consortium. 5. Request from Schools to appropriate $152,845 School to Work grant to support increased student learning and academic achievement. 6. Request from the Fifth Planning District Commission to change 4 their name to the Roanoke Valley-Alleghany Regional Commission. K. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on August 10, 1999 to meet with Congressman Bob Goodlatte. L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Revenues and Expenditures as of June 30, 1999 6. Accounts Paid -June 1999 O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session on the Blue Ridge Parkway Interpretative Center. 2. Work Session to establish goals for County Administrator and County Attorney. 3. Work Session on non-standard refuse collection. P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (7) Consultation with legal counsel regarding specific legal matter requiring the provisions of legal advice: negotiation of water agreements with (a) Botetourt County and (b) Roanoke City, and (c) the New River Valley Commerce Park Project; and 2.1-344 A (3) disposition of publicly held real property, the Lloyd property; 2.1-344 5 A (7) discussion with legal counsel concerning probable litigation, Vineyard Park. EVENING SESSION (7:00 P.M.1 Q. CERTIFICATION RESOLUTION R. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to obtain a Special Use Permit for a life care facility, located at the intersection of Hershberger and Florist Roads, Hollins Magisterial District, upon the petition of Friendship Manor, Inc. (Terry Harrington, County Planner) 2. Second reading of ordinance to obtain a Special Use Permit to operate equipment sales and rental facility, located at 5264 West Main Street, Catawba Magisterial District, upon the petition of Harold and Shirley Horn. (Terry Harrington, County Planner) S. SECOND READING OF ORDINANCE 1. Second reading of ordinance authorizing the execution of an agreement with Botetourt County for the continued sale of surplus bulk water. (Gary Robertson, Utility Director) T. NEW BUSINESS 1. Approval of a Local Participation Agreement with Virginia's First Regional Industrial Facility Authority and acceptance of allotted shares for the financing of the initial phase of the New River Valley Commerce Park Project. (Tim Gubala, Economic Development Director) U. REPORTS AND INQUIRIES OF BOARD MEMBERS V. CITIZENS' COMMENTS AND COMMUNICATIONS W. ADJOURNMENT 6 s Action No. Item No. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 27, 1999 SUBJECT: Briefing on the Results of the 1999 Citizen Satisfaction Survey (An Assessment of Resident Opinions and Attitudes Toward Services Provided by Roanoke County) We recently received the 1999 Assessment of Resident Opinions and Attitudes Toward Services Provided by Roanoke County and I am pleased to present the report to you. It has been two years since the previous survey was done, and comparative data for 1997 and 1999 are included in this report. It was conducted by Martin Research, Inc. and has an accuracy rate of X4.5 per cent. The research company contacted 500 residents throughout the County (zip code table on page 16). We have asked Martin Research to present thYS to you as part of the Board meeting on the 27th. You may also wish to have a work session on it sometime in the near future. I am pleased with the overall results. Most of the departments surveyed improved their rating over that of 1997. The only area with a letter grade lower than `B' was the planning and zoning function. The lower grade probably was the result of zoning issues, the frustration associated with siting the south County high school, and road and traffic concerns, including I-73 and Route 11/460. Pages 7 and 8 of the survey are our "report card" and I am pleased by the high rankings attained by the Board's primary focus areas: police, fire, EMS, the library system, and voter registration. Those areas all received numerical scores of 90 or higher: Department Police-Crime Protection Fire Protection Emergency Medical Services Library System Voter Registration Very/Somewhat Important Numerical Grade (1999) 98% (1997) 99% (1999) 95% (1997) 99% (1999) 92% (1997) 99% (1999) 85% (1997) 87% (1999) 83% (1997) 91% (1999) 90 (1997) 87 (1999) 93 (1977) 91 (1999) 93 (1997) 92 (1999) 92 (1997) 91 (1999) 91 (1997) 90 I am also pleased that refuse collection and parks follow closely behind these departments. Department Very/Somewhat Important Numerical Grade Garbage Pickup Park Facilities (1999) 96% (1997) 97% (1999) 77% (1997) 83% (1999) 89 (1997) 90 (1999) 89 (1997) 87 ~_ i Page 2 Page 11 lists sources where our citizens get information about Roanoke County and shows an increase in the number of people getting information from the Internet. It rose from 13.6 per cent in 1997 to 30.6 per cent in 1999 and confirms our efforts to place information on the `Net. The number of respondents with cable television went down slightly, from 89 per cent in 1997 to 87 per cent in 1999. The table on page 141ists the issues that respondents believe should be priorities for the next five years. Schools rank as the highest priority for our residents, with 31 per cent of them ranking this as their first priority. The next closest issue is traffic and new roads, with a 10.2 per cent ranking. I was surprised to find enhanced EMS ranked at only 0.2 per cent. My conclusion is that with its rank as high as it is, people may not see t11e need for further improvements. Ninety per cent of the respondents own their homes rather than renting, and few of them are supportive of a bond referendum if it would increase their taxes, even for such important issues as schools. However, 72 per cent of them support billing insurance companies or Medicaid for ambulance transportation if the money were used to enhance medical services. If you have questions, please let me know. Respectfully submitted, CE,..,, C. 1~.. Elmer C. Hodge County Administrator ECH/meh AN ASSESSMENT OF RESIDENT OPINIONS AND ATTITUDES TOWARD SERVICES PROVIDED BY ROANOKE COUNTY July 1999 i A Research Report Prepared For: COUNTY OF ROANOKE Roanoke, Virginia 24018 Martin R~Search,l nc. - Richmond - VA Beach -Alexandria ASSIGNMENT AND METHODOLOGY ASSIGNMENT -The purpose of this research was to gather attitudes and opinions of Roanoke County households toward: • resident satisfaction with county services • resident usage of departmental services • responsiveness of county departments and employees • effectiveness of media exposure • resident attitudes toward a bond referendum In addition we were to measure the levels of importance and obtain grade scores for twenty-five County departments and services as well as resident usage of various County services. Media penetration into County households and media preferences for obtaining information regarding County services and programs was also explored, along with demographics of the survey universe. FIELD INTERVIEWING -All interviewing for this quantitative research study was completed by our own staff of trained field interviewers from our offices in Roanoke. No portion of the interviewing process was sub-contracted. Interviews were completed during all day parts, including nighttime and weekends, to ensure that as many selected households as possible were included from the original sample. INTERVIEWING QUOTA -Our completed interview quota was 500 completed interviews from a random selection of households within the geographic confines of Roanoke County. 2 ~ E Martin Research, Inc. SAMPLE SELECTION -Since there was no readily available source of Roanoke county households and phone numbers, we ordered the sample from Survey Sampling, Inc. of Fairfield, Connecticut, a firm specializing in providing this service to marketing research companies. The sample included both published and non-published numbers, allowing us to construct a random sample approximating the Roanoke County universe as closely as possible. QUESTIONNAIRE DESIGN -The questionnaire was designed by Martin Research, Inc. under the supervision of and with approval from the Roanoke County executive staff. It was also reviewed by members of the Roanoke County Board of Supervisors. TABULATION -After questionnaire editing all surveys were entered into our in-house computer tabulation system. We use computer tabulation programs created by both Microtab, Inc. and SPSS in analyzing all survey results. A number of special cross- tabulations were completed for this report, these are detailed within the computer printout which accompanies this report. RELIABILITY AND ACCURACY - A completed interview quota of 500 surveys provides first order tabulation accuracy at t4.5% at the 95% confidence level. This is an accepted accuracy level in surveys of this type, considering both data requirements and cost. 3 '-_ j Martin Research, Inc. RESIDENT SATISFACTION WITH COUNTY SERVICES County residents participating in the survey were asked: How satisfied are you with services provided by Roanoke County? Very satisfied 51.0% 42.4% Somewhat satisfied 34.6% 42.6% Neutral 10.0% 8.6% Somewhat dissatisfied 3.0% 5.2% Very dissatisfied 1.0% 1.0% so 50 40 30 20 10 0 ,et~y • The percentage of county residents who characterized themselves as "very satisfied" was significantly higher in 1999 than in 1997. As we will see further in the report, this is indicative of a higher level of satisfaction with many individual county services. 4 ~+ ati~~~`ea ati~~~`ea ~eJ~~a~ a'°~~`ea a,0~~`6a ai5 a`y9 a`y5 yO~e~ (C~Q'J~a~ Jet`, y0 Are county employees who you have encountered courteous and polite? Always 65.6% 53.0% Usually 23.8% 35.4% Sometimes 3.0% 5.4% Never .4% .4% No response 7.2% 5.8% 70 so 50 40 30 20 10 0 ^ 1999 ^ 1997 5 ~` e ~~ es ec e a~'a~ o5°a ~o~e~`~ ~e~ `eyQo~a o° Do you feel safe in your home and immediate neighborhood? 'S4 Y'F- ~~~' I. r i Always 71.8% 59.8% Usually 24.0% 36.6% Sometimes 3.0% 3.4% Never .8% .2% • There were no significant differences in responses based upon zip code of residence. eo ~o so 50 40 30 20 10 0 6 a~~~~y oy°a~'~ e'`,~ey ~ge~ o~ 5 IMPORTANCE OF SERVICES AND RATING OF THESE SERVICES BY COUNTY RESIDENTS Survey respondents were read a series of 25 county services were asked to indicate the importance these services were to them as County residents. Those respondents who indicated the service was "very important" or "somewhat important" (rating importance as "5", "4", or "3" on the five point scale) were then asked to grade the service on a school grading scale of A, B, C, D, and F...grade pluses and minuses being accepted. Parentheses ()indicate 1997 scores. These services, their importance levels, and grades are shown below: Scale: A+ = 100-98 B+ = 91-88 C+ = 81-78 D+ = 71-68 A = 97-95 B = 87-85 C = 77-75 D = 67-65 A- = 94-92 B- = 84-82 C- = 74-72 D- = 64 a) Police-Crime Protection b) Police-Traffic Enforcement c) Fire Protection d) Emergency Medical Services (EMS) e) Garbage Pick-Up f) Brush/Bulk Trash Pick-Up g) Library System h) Park Facilities i) Recreational Facilities & Programs j) Public Education-The County School system k) Planning Department I) Zoning Department m) Water and Sewer Services n) Building Inspections & Permits o) Social Services 98% (99%) 90 (87) B+ (B) 92% (96%) 87 (86) B (B) 92% (99%) 93 (92) A- (A-) 96% (97%) 89 (90) B+ (B+) 84% (86%) 85 (85) B (B) 77% (83%) 89 (87) B+ (B) 70% (71 %) 88 (87) B+ (B) 75% (87%) 88 (87) B+ (B) 55% (73%) 78 (81) C+ (C+) 56% 79 C+ 73% (82%) 83 (86) B- (B) 60% (69%) 84 (84) B- (B-) 50% (62%) 86 (85) B (B) :. ... .... i Martin Research, Inc. p) Voter Registration 83% (91 %) 91 (90) B+ (B+) q) Public Health Services 62% (73%) 88 (88) B+ (B+) r) VA Coop Extension Services (4H) 44% (68%) 88 (88) B+ (B+) s) Storm Water Drainage/Flood Control 71% (79%) 82 (81) B- (C+) t) Street Lights 79% (85%) 82 (83) B- (B-) u) Sheriff-Court Services 66% (80%) 88 (88) B+ (B+) v) Commissioner of the Revenue 81 % 86 B w) Treasurer 79% (86%) 87 (85) B (B) x) Clerk of the Circuit Court 58% (53%) 88 (87) B+ (B) y) Greenways 51 % (59%) 85 (81) B (C+) • There were no significant declines in grades for any of the services tested in this study. Indeed, most of the already high scores rose slightly. Percentage of "A" Scores ___ 8 ,J` I'' ' USAGE OF SPECIFIC COUNTY SERVICES Respondents were asked how frequently they had used six specific county services ' within the ast twelve months. Service usa a and fre uenc are shown below: p 9 q Y Attended a Recreational Program or visited a Recreation Center: Never 54% 58% Once or twice 19% 19% More than twice 26% 23% • Usage was highest among those respondents aged 35-54, and among residents of the 24018 zip code. Called, visited or used a County library: Never 32% 32% Once or twice 19% 17% More than twice 49% 51 Used CORTRAN or STAR transportation services: Never 99% 97% Once or twice .4% 1 More than twice 1 % 0% Called the Roanoke County Information Line: Never 71 % - Once or twice 19% - More than twice 10% - 9 Martin A~search, Inc. Called the Roanoke County Police Department: Never 76% -- Once or twice 20% -- More than twice 4% -- Called Roanoke County Fire/Ememency Services: Never 87% -- Once or twice 12% -- More than twice 1 % -- 1999 goo ao so 40 zo 0 ,sac GBn FC 9~a Quo a~ o~ a~~ ~e ~e° ^never ^once or twice ^more than twice 10 - ~,/' cad MCP?- v`O0 0"~0 enG~ ' SOURCES OF INFORMATION REGARDING COUNTY GOVERNMENT Respondents were asked if they had used a series of sources for information about ' County government. Responses were: ' County newsletters 28.2% 35.2% Local television news 91.2% 86.8% ' Local radio news 75.2% 75.0% The Roanoke Times 88.2% 89.8% ' The Vinton Messenger 10.8% 12.4% The Salem Times-Register 12.0% 17.4% The County Parks and Recreation Program Guide 48.2% 59.2% I' The Internet 30.6% 13.6% ' Attended a Board of Supervisors meeting 15.6% 132% Contacted the Board of Supervisors' office 12.6% Called the County Information Line 22.8% 34.0% ' Attended a County sponsored informational 12 8% 14 4% meeting . . • Usage of the Internet as a source of information is increasing. Reliance upon the Parks and Recreation Guides and the County Information Line appears to be decreasing. ~ ~ ~ ., Martin A~ssarch, Inc. This year we asked how frequently the respondent has used the information source. Responses follow: County newsletters 17.0% 69.5% 13.5% Local television news 68.0% 28.9% 2.6% Local radio news 50.0% 41.8% 8.0% The Roanoke Times 71.9% 25.2% 2.9% The Vinton Messenger 40.7% 46.3% 13.0% The Salem Times-Register 33.3% 35.0% 31.7% The County Parks and Recreation 23 2% 60 6% 2% 16 Program Guide . . . The Internet 22.2% 65.4% 12.4% Attended a Board of Supervisors 1 % 5 73 1 % 21 8% meeting . . . Contacted the Board of Supervisors' 2% 3 71 4% 25 4% office . . . Called the County Information Line 5.3% 63.2% 30.7% Attended a County sponsored 10 9% 60.9% 28.1 informational meeting . 12 Martin Research, Inc. ' CABLE ACCESS FOR OBTAINING COUNTY INFORMATION ' About 87% of our respondent group reported having in-home cable television service in their homes, down slightly from 89% in 1997. ^ Among those homes with cable service, 71 % (72% in 1997), have watched Cable ' Channel 3, the government and education access channel. Frequency of watching was 7% daily, 31 % weekly, and 62% monthly. ' And 68% (71 % in 1997) of those households who have watched Cable Channel 3 have watched all or part of a County Board of Supervisors meeting. Frequency of watching these meetings was 73% occasionally, 14% once a month, and 12% two or more times a month. Some 63% (down from 91 % in 1997) of those who have watched Cable Channel 3 have also watched other public programming available on Channel 3, both Roanoke City and County telecasts. The frequency here was 2% always, 9% usually, 89% sometimes and .5% never. 13 ' Martin A~search, Inc. THE MOST IMPORTANT ISSUES FACING ROANOKE COUNTY WITHIN THE NEXT FIVE YEARS (non-prompted free response) Schools 31.0% 33.6% Traffic/new roads 10.2% 7.6% Water/sewer 9.6% 3.8% Economic development/jobs 9.4% 10.0% Population growth 4.6% 10.0% Consolidation/annexation 4.4% 1.8% Taxation issues 3.6% 13.6% Crime/drugs 3.4% 7.6% Troubled youth 1.2% __ Zoning 1.0% 3.2% Enhanced emergency medical services .2% - • Taxation seems to be less of a concern than in 1997. 14 Martin A~search, Inc. SUPPORT FOR A BOND REFERENDUM Respondents were asked if they would support a bond referendum for the following projects. Schools 65.0% 20.8% Fire 8~ rescue building 60.6% 23.2% Recycling 53.2% 31.2% Libraries 50.8% 35.2% Parks & recreation 48.8% 36.2% Drainage/storm water management 48.4% 33.6% Industrial park 30.2% 48.2% • Respondents over the age of 65 were much less inclined to support any of the bond referenda. Which of these projects would you support if they increased your taxes by $50 per year total? Schools 54.0% Fire & rescue building 46.0% Libraries 35.4% Recycling 34.8% Drainage/storm water management 33.8% Parks & recreation 33.6% Industrial park 21.6% Would you support the billing of insurance companies or Medicaid for ambulance transportation if the monies were used to enhance Rescue service to County residents? Yes 72% No 15% 15 l--------- f = j Martin Research, Inc. DEMOGRAPHICS Do you own or rent your current residence? Own 90% Rent 10% Age: 18-24 2% 25-34 8% 354 18% 45-54 27% 55-64 17% 65+ 27% Zip Code: 24012 7% 24014 11% 24015 .4% 24017 2% 24018 31% 24019 24% 24070 2% 24153 12% 24179 11% Are you registered to vote in Roanoke County? yes 90% no 10% Gender. male 42% female 58% 16 ------ Martin Research, Inc. CITIZEN SATISFACTION SURVEY -June 1999 Question 79: What other types of programs about the County would you like to see on Cable Channel 3? (pg 17-19] - a program dedicated to finance of county-income and outlay - access to parks and recreation - advertise a week in advance the meetings that are coming up - anything for children involved about safety - anything with local events-sports events or other special events, festivals - art with children - basketball and baseball - before election to hear from the candidates - budgeting-live within means-more efficient spending - calendar of events - educational (2) - gun safety programs - a health insurance program - highlight good things going on in the County-new greenways - list classes - listing of the program - more about activities for senior citizens and longer posting of ?phone numbers - more about health services - more about planning for the future - more athletic programs/ sports (2) ~~ ~--, ~~ Martin Research, Inc. CITIZEN SATISFACTION SURVEY -June 1999 - more county vs. city information-more educational programs-history of area- how to consolidate and work together - more employment opportunities (3) - more human interest on issues of personal viewpoints-Judge Trumpeter interviews - more information on parks and recreation (2) - more information on parks, recreational radius of area-day trip - more information on recreation programs - more informational programs - more informed about special events - more meetings, reflections - more on schools (government) - more on youth projects - need a call in show and ask questions - neighborhood issues and development, services available - nothing (16) - police officer - programs for pre-schoolers - recreational guide - recreational information, and entertainment information - recreational sports . - recreational things going on in Roanoke County-example, Green Hill Park - school activities such as plays ~ M~tin Research, Inc. CITIZEN SATISFACTION SURVEY -June 1999 - school board meetings - show the parks and what each have to offer - shows on how little protection there is in Roanoke County (police) - social services reports - special interests - special program about results of meetings and follow-ups on Board of Supervisors - summer recreation programs for children - tell all programs and services offered - the classes they are going to offer and show them - tourist information-things to do - trash collection information-holiday ? - water program 19 j M~tin Research, Inc. CITIZEN SATISFACTION SURVEY -June 1999 Question 90: What is the one thing that Roanoke County Government does the best? Mpg 20-26J - 1) very polite employees-2) any needed information is easy to get - 911 system - all services are top grade - argue - ask for money - attempt to communicate to the community - available to listen - being well organized - best schools in state - bulk and trash pick-up - cleanliness (2) - collect money - collect taxes (5) - communicate with residents - community awareness - community service - county cops looks - crime prevention - do the things citizens need done without fanfare - do well-pretty tidy county - don't know-only lived here 1 year 20 M~tin Research Inc. ~_ I CITIZEN SATISFACTION SURVEY -June 1999 - education/schools (40) - emergency medical services (3) - enforce traffic laws - entertainment - everything (2) - everything is fine (3) - everything is pretty good - everything is wonderful here-I moved from Baltimore and it was the smartest thing I ever did - fairly well organized - fight a lot - fine rescue service and police department - fire and police (5) - fire and rescue (10) - fool the people - garbage and brush pick-up - garbage pick-up (12) - garbage pick-up and bulk pick-up - good at keeping resident informed - good parks (2) - good police enforcement - good program for teens 21 ~ M~tin Alesearch, Inc. CITIZEN SATISFACTION SURVEY -June 1999 - good recreation - good school service - good water - governs - has arguments in the newspapers - have a pretty good number of fire stations - I like the police force-very helpful - inform people about what is going on and the police department - it's a wonderful place to live and they advertise themselves that way - keep county clean/areas out in county - keep it clean - keep people informed (6) - keep the roads up - keeping the residents informed - law enforcement (4) - libraries (3) - listen to residents/needs (4) - long-range planning - maintain the roads and snow removal - maintaining road - management office - managing the parks and recreation 22 ( .. -- ~ i [ M~tin A~esearch, lnc. CITIZEN SATISFACTION SURVEY -June 1999 - medical services - meet - no problems - none/new to area - not much-they don't represent me in Bradshaw - nothing (7) - over tax you - parks - parks and recreation (7) - parks are clean - pleased with garbage, water, sewage, bundled together repairs are done fast, garbage pick-up is very good - police (11) - police and rescue - police department has improved - police department-traffic control - police protection (2) - police protection and trash pick-up - provide for the schools and bringing in new businesses - provides good quality of life here - provides good services - public relation 23 M~tin Research, Inc. CITIZEN SATISFACTION SURVEY -June 1999 - public service like trash pick-up, water, etc. - raise taxes - recreation department - reduced crime, and county is kept clean - repairs on the roads that do them fast, well maintained road - rescue service - rescue squads and police are wonderful - response time of police and fire - revenue protection - road systems-police services - roads/streets (2) - roads and street department - safe place to live - safety - school systems, fire and rescue - schools are excellent - schools are good-keep them that way - schools are pretty good - schools-have built new ones - service - snow removal - snow removal on 419 24 j .., .. ;Martin Research, Inc. CITIZEN SATISFACTION SURVEY -June 1999 - solve the water crises - spend money (6) - spend money wisely - sponsor a lot of children's activities - sports for kids - Spring Hollow Reservoir - star transportation - streets and lighting - streets are clean - strengths in several areas~ood schools and police protection - strong police force - take care of the county residents - take education seriously - taking pride in County, keep it clean - tax better than other areas - tax people~et more - tax problems - tax the daylights out of you - that's hard - the board meetings are done very well - the libraries and the schools - the utilities run efficiently 25 -- M~tin Research, Inc. CITIZEN SATISFACTION SURVEY -June 1999 - the water supply - they are responsive to the communities' needs, especially business needs - they keep Roanoke clean - they reduced the personal property tax - they try to serve all the people of the county - they're on top of everything to meet the public's needs - things get done very well without a lot of confusion - think that they are better than Roanoke City - traffic enforcement - upkeep of roads-scraping of snow - upset the residents - utilities - we only have 2 services where I live, trash pick-up and aschool-both are fine - work with Roanoke City over water 2s Martin Research, Inc. CITIZEN SATISFACTION SURVEY -June 1999 Question 91: VVhaf is the one aspect of the Roanoke County Government that needs improving the most? X27-36J - 1) control taxes-2) provide walking trails - ability to get retails, private shops, parks, grocery stores are run down-need new ones-the water has high calcium carbonate - animal control - area development is not always planned well - at the board of supervisors the general input from citizens is not heard and followed - attention to water difficulty-fecal material oil, etc. in water due to business coming in area-keep saying nothing they can do about it - beautification of highways - better sewer and septic availability and street lights-there is none on 311 - board of supervisors (2) - BOS need to get their act together - bring in new industry - bulk pick-up (2) - catch speeders on all county roads - change the leaf pick-up form being in bags to the curb like the city does - charge less for water - City of Roanoke, County, Salem, should consolidate the water system to decrease the price - clean the gutters beside the road in subdivisions - cleaning of streets - cleaning out the ditches z~ r~ Martin Research, Inc. CITIZEN SATISFACTION SURVEY -June 1999 - clearing of streets in snow weather - code enforcements - collaboration between County/City/Salem - come to agreement to continue growth, take too long to do everything-need to consolidate - communication (2) - communication/consolidation - consolidation (3) - cooperation among other 9 - cooperation with other governments in our area (4) - court system - crime prevention-would rather pull over a van than another type of car - crime watch - curbside recycling - customer service on the phone - cut taxes - cutting the grass along the side of the road - diversity - do away with police department and give it back to sheriff department - draining/storm water management - education/schools (16) - everything 28 i ~ Martin Research, Inc. CITIZEN SATISFACTION SURVEY -June 1999 - facilities for senior citizens/public swimming pool - fire and rescue (2) - focus on school safety - freeze tax - garbage collection (5) - garbage pick-up-one arm bandit - get junk cars out of county - get rid of Elmer Hodge - get together with Salem, Vinton - getting police there quicker - getting stop lights in areas where needed - giving services in return for the tax dollars-especially the garbage pick-up - government working together - Greenway (2) - help the city mayor know what is going on in Roanoke County - help the poor more (2) - how they increase tax on houses by driving by - I live in the Hollins Area and they pay the day rescue workers but they don't pay the night workers-I think most of the need is at night and they should switch that and pay the ones at night to get more experienced people - I think the trash cans look tacky and I have to dodge them on the streets-I wish they would go back to the old way-it would give more people more jobs - improve play equipment in parks 2s ---. ~_~ Martin A~esearch; Inc. CITIZEN SATISFACTION SURVEY -June 1999 - improve secondary roads - improve social services - improve the highway system - improve the roads especially in areas around the Explore Park - improve the roads-stoplights-need more of these - improve the Treasurer's office-paying personal property was not the best experience - in the schools they need to decrease the classroom size and build more schools-need more people on the board of supervisors-need to look at Route 220 closer - increase services in rural areas - increase the budget for athletic, schools, fire and rescue - inform and listen to citizens on issues - inform residents to where the money is going - infrastructure - keep the police and emergency forces in top shape - less arguments - less beautification, more attention to programs for parks and recreation - lighting on county roads - listen to people in communities where new developments are going on - listening to the people (4) - lower real estate taxes - lower taxes (6) 30 Martin Research, Inc. CITIZEN SATISFACTION SURVEY -June 1999 lower taxes or hold as they are lower the personal property taxes lower the taxes on the water/sewer lower the utility bills make channel 3 available on public television more care on roadside more emphasis on greenways more open houses to inform the public-like the county did with the Spring Hollow Reservoir more paved bike paths (towing bikes) more police protection in East County more police, officers more sidewalks more sidewalks and street lights more street lights in residential areas more traffic control to prevent accidents more traffic lights (2) more work in flood control area need decisive board of supervisors need fire hydrants need stoplights at Dent and Airport Road need to control traffic problems better 31 i..__..__. __' M~tin Research, Inc. CITIZEN SATISFACTION SURVEY -June 1999 - need to hire more fire and rescue people for day shift - need to improve quality of the roads-need repairs - no degrading remarks - no improvement in any areas where she has been involved - no problems (3) - none/nothing (28) - none/new to area - ok - ordinances - overall customer service is not good - park - parks and recreation (2) - pass - pave secondary roads - planned growth - planning and cooperation with surrounding municipalities - police department (2) - potholes in the road - pretty pleased - price of water and sewer - public relations with police department - recreation department 32 ...._.- -- I ::.: ~ ~ ~ Martin A~esearch, Inc. CITIZEN SATISFACTION SURVEY -June 1999 recycling (4) recycling at the residence recycling needs to be started (2) re-evaluate some members of police department regional cooperation repairing the road after they are dug up repairs to the street (3) replacing all of the board of supervisors because they do not represent the people, only themselves rescue and fire department 24 hours rezoning more to the needs of the people rather than their own needs-listening to the people and following up like they promise road repairs done at lean times roads (8) roads need help-doesn't support traffic roads, police and fire roadways/drainage safety in the schools (2) safety-more street lighting-crime prevention school -public relations school board school issues (2) schools-depends on where you live 33 ~ _ ~_~j M~tin Research, Inc. CITIZEN SATISFACTION SURVEY -June 1999 schools-overcrowded-don't teach basics or thinking skills schools-smaller classes schools-space schools-troubled youth set a limit on how long members can serve on board of supervisors social services and public health services need help-they need more personnel space the personal property tax and real estate taxes spend a lot of money unnecessary spend less your money spend money start with the water problem stop increasing real estate taxes stop raising taxes stop the power plays with other areas storm drainage-reduce water bill storm drains street cleaning in the winter street lights street lights, faster brush pick-up streets, sidewalks and street lights support education take care of drainage problems and zoning 34 :... ~ ~ Martin Research, tnc. CITIZEN SATISFACTION SURVEY -June 1999 take care of the streets better tax assessment tax collection service tax rates and get industry tell the truth the most critical thing is to spend more money on our kids on their schools- more diversity in the programs-recycling in the neighborhoods the planning and zoning the recycling system-they need one in every neighborhood-getting rid of the system was the worst thing they've done the sewer and water (4) the treasurer office the unfair distribution of funds to South County Schools the way they are planning, industry or home construction without involving the resident's opinions the way things are voted on and passed their water and sewage rates they need to have better repor with the lower priced employees and lower income people too expensive to live in Roanoke County traffic (4) traffic control and building development transportation into the city for disabled persons trash-heavy to push 1/8 mile 35 1 ,... Martin Research, Inc. CITIZEN SATISFACTION SURVEY -June 1999 trying to work together upgrading to a more modern system and bringing in larger employers and companies-need more businesses in production (such as General Electric) use tax money more wisely for development valley cooperation water and sewer rates-bill monthly water bill is too high (3) water costs too much/wants road paved water problems (6) water too expensive being for water-need public transportation water too expensive/feel guilty not recycling-cut the fat water-expensive and should be shared by more than Roanoke County widening roads (3) wish the state would keep their grass mowed work better between working more closely with the city working on road working together on a regional water project working toward what the citizens need wouldn't charge for Carvin's Cove zoning (4) zoning and school districting 36 ^-~ ~`~ Martin A~esearch, lnc. .. ACTION # A 072799-1 ITEM NUMBER ~~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 27, 1999 SUBJECT: Appropriation of Funds to VML/VACO for Assessment for American Electric Power Negotiations COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The VML/VACO Steering Committee consists of local government officials within the American Electric Power service area. The committee was established to negotiate reduced electric service charges with AEP for the local governments. Roanoke County's current contract with AEP was approved in 1996 and expired June 30, 1999. Previously, each locality negotiated individual contracts with AEP, but several years ago VML/VACO agreed to negotiate the contract with AEP on behalf of all participating localities. AEP has now proposed a new three- year contract with rates frozen at their present level (exclusive of the fuel adjustment clause). SUMMARY OF INFORMATION: Our previous negotiations resulted in a 14% rate reduction, which saved Roanoke County over $200,000 in power costs over athree-year period. Our consultant feels that another minor rate reduction is appropriate this time. Due to the costs of a Utility Consultant, legal fees, and other expenses associated with and acquired by the negotiations, each local government is asked to contribute its share of the cost. Each locality's share is determined by its proportionate use of electricity (exclusive of street lights). The 1999 assessment made by the VML/VACO Steering Committee totals $200,000. The amount that has been assessed for the County of Roanoke is $14,246. The amount is due by August 15, 1999. ~~ . ~.~. Negotiations will be monitored by the Utility Director, the Director of General Services, the County Attorney, and Roanoke County Schools. FISCAL IMPACT: The $14,246 assessment can be appropriated as follows: Board Contingency Fund $9,246 Utility Fund $5,000 ALTERNATIVES: 1. Approve the payment of the negotiating fee from the Board Contingency and Utility Funds. 2. Negotiate separately with AEP. The County would have to employ a consultant, which would also require an expenditure of funds. STAFF RECOMMENDATION: Staff recommends making the necessary appropriation of $14,246 from the Board Contingency and Utility Funds and forwarding it to the VML/VACO Steering Committee. SUBMITTED BY: Gary Rober~'son, P.E. Utility Director APPROVED: Cr~~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x _ Denied () approQriation Harrison _ x _ Received () McNamara- x Referred () Minnix _ x To () Nickens _ x ----------------------- ---------------------------------------------------------- ACTION -------------- ------------------- VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to communi- Johnson _ x Denied () cate with School Board and ask that they Harrison _ x _ Received () contribute their pro rata share of the McNamara x Referred () expenditure Minnix _ x _ To () Nickens _ x cc: File Gary Robertson, Director, Utility Diane D. Hyatt, Director, Finance r,J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 27, 1999 RESOLUTION 072799-2 AUTHORIZING THE PURCHASE OF A TELEPHONE SYSTEM FORTHE ROANOKE COUNTYADMINISTRATION BUILDING AND APPROVING REIMBURSEMENT FOR LEASE/PURCHASES OF SUCH EQUIPMENT WHEREAS, the Board of Supervisors (the "Board") of Roanoke County ,Virginia (the "County") has determined that it is necessary or desirable to : (A) purchase a new telephone system for the Roanoke County Administration Building (B) advance money to pay the costs of acquiring certain telephone equipment ("Equipment")and (C) to reimburse such advances with proceeds of one or more financing. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The Board of Supervisors adopts this declaration of official intent under official intent of Treasury Regulations Section 1.150-2. 2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County of Roanoke to pay the costs of acquiring the Equipment for the proceeds of its debt or other financing. The maximum amount of debt or other financing expected to be issued for the Equipment is $136,340.67. 3. The Board of Supervisors determines that the financing of the acquisition of the Equipment pursuant to one or more agreements providing for the leasing of the Equipment by the County from one or more lessors (collectively, the "Lease") is in the best interest of the County and the lease financing of the Equipment is authorized. The maximum aggregate amount of the principal components of the Lease shall be / ~ $136,340.67 plus an amount sufficient to pay the costs incurred by the County in connection with the financing or financing and to fund any required reserves. The Director of Finance and the County Administrator are authorized to select a lessor or lessors and to execute and deliver on behalf of the County an appropriate Lease or Leases and such other documents, agreements and certificates as may be necessary to complete the lease financing. 4. The County Administrator, the Director of Finance and such officers, agents and employees of the County as either of them may direct are authorized and directed to prepare any and all instruments, opinions, certificates and other documents necessary to carry out the purposes of this Equipment and all such action previously taken is ratified and confirmed. 5 This resolution shall take effect immediately upon its adoption. On motion of Supervisor Nickens to approve with the understanding that (1) the savings be applied to the monthly payment to pay off in less than 60 months; and (2) that staff evaluate the entire centrex system for other savings; and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File John M. Chambliss, Jr., Assistant Administrator Diane D. Hyatt, Director, Finance Elaine Carver, Director, General Services 2 ACTION NO. ~~~ ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 27, 1999 AGENDA ITEM: Request for Authorization to Lease Purchase a Replacement Telephone System for the Roanoke County Administration Building COUNTY ADMINISTRATOR'S COMMENTS: ~,~y,.,~,i,~,.,,wC BACKGROUND: The Roanoke CountyAdministrationbuilding currently utilizes an ISDN telephone system, installed in November 1993. Under our current Bell Atlantic contract, the line costs for this system are $4,608 per month. The ISDN phone set repair costs are $125 each and replacements costs are $480 each. The phone sets currently installed are beginning to fail, with calls for maintenance totaling 37 since January. The staff would like to replace the ISDN system with Centrex lines which would be less expensive. SUMMARY: The cost for Centrex phone lines, which are the standard for the remainder of County facilities, would be approximately $1,563 per month. The County currently has 26 buildings with phone systems installed, 25 of which are of the same type as that proposed for the Administration building. Bids were solicited and two were received with Williams Communications Solutions, LLC submitting the low bid. The proposed system will convert our phone lines from ISDN to much less expensive Centrex lines. The new system will provide all the services currently utilized by staff' while adding some much-needed features such as shared lines and in-house maintenance and programming. These features contribute substantially to the reduced cost of this system. Expected life cycle of the proposed system is in excess of 10 years. If the Board approves the lease purchase of the system, it should be installed by the end of September 1999. FISCAL IMPACT: The proposed phone system will be paid for from savings in each department's budget. Savings will come two ways, (1) the reduction of total lines in the building, (2) the change from ISDN lines to basic Centrex lines. The proposed lease cost is $2,621, indexed to interest rates of 6/30/99, providing total savings of $424 per month. The purchase price of this system is $136,340.67. Additional savings will be realized through reduced maintenance. Total annual saving after the 5-year lease period is estimated to be $36,536. M:\FINANCE\COMMON\BOARD\7-13.99.doc ALTERNATIVES: 1. Continue with the old telephone system, with higher costs, and high maintenance costs. 2. Authorize the lease purchase of the proposed telephone system. 3. Purchase the proposed telephone system outright for a cost of $136,340.67 STAFF RECOMMENDATION: Staff'recommends alternative #2, authorization to lease purchase the new phone system. SUBMITTED BY: John Chambliss Assistant County Administrator APPROVED: Elmer C. Hodge County Administrator Approved () Denied ( ) Received ( ) Referred ( ) To ( ) No Yes Abs McNamara Harrison Johnson Minnix Nickens M:\FINANCE\COMMON\BOARD\7-13-99.doc AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF C~' ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 27, 1999 RESOLUTION AUTHORIZING THE PURCHASE OF A TELEPHONE SYSTEM FOR THE ROANOKE COUNTYADMINISTRATION BUILDINGANDAPPROV[NG REIMBURSEMENT FOR LEASE/PURCHASES OF SUCH EQUIPMENT WHEREAS, the Board of Supervisors (the "Board") of Roanoke County ,Virginia (the "County") has determined that it is necessary or desirable to : (A) purchase a new telephone system for the Roanoke County Administration Building (B) advance money to pay the costs of acquiring certain telephone equipment ("Equipment") and (C) to reimburse such advances with proceeds of one or more financing. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The Board of Supervisors adopts this declaration of official intent under official intent of Treasury Regulations Section 1..150-2. 2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County of Roanoke to pay the costs of acquiring the Equipment for the proceeds of its debt or other financing. The maximum amount of debt or other financing expected to be issued for the Equipment is $136,340.67. 3. The Board of Supervisors determines that the financing of the acquisition ofthe Equipment pursuant to one or more agreements providing for the leasing of the Equipment by the County from one or more lessors (collectively, the "Lease") is in the best interest of the County and the lease financing of the Equipment is authorized. The maximum aggregate amount of the principal components of the Lease shall be $136,340.67 plus an amount sufficient to pay the costs incurred by the County in connection with the financing or financing and to fund any required reserves. The Director of Finance and the County Administrator are authorized to select a lessor or lessors and to execute and deliver on behalf of the County an appropriate Lease or Leases and such other documents, agreements and certificates as may be necessary to complete the lease financing. M:\FI NANCE\COMMON\BOARD\7- 13.99.doc «. 4. The County Administrator, the Director of Finance and such officers, agents and employees of the County as either of them may direct are authorized and directed to prepare any and all instruments, opinions, certificates and other documents necessary to carry out the purposes of this Equipment and all such action previously taken is ratified and confirmed. 5 This resolution shall take effect immediately upon its adoption. M:\FINANCE\COMMON\BOARD\7-13-99.doc R ACTION NO. ITEM NO. F~"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 27, 1999 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for August 24, 1999. The titles of these ordinances are as follows: 1) An ordinance to rezone approximately 9.1 acres from I-2 to R-1 to construct a single family residence, located in the 5700 block of West River Road, Catawba Magisterial District, upon the petition of Harold Horn. 2) An ordinance to rezone approximately 1.95 acres from C-2 to R-3 to construct apartments, located in the 7300 block of South Barrens Road, Hollins Magisterial District, upon the petition of Peters Creek Associates, LP. 3) An ordinance to obtain a Special Use Permit for an Accessory Apartment, located at 3527 Chaparral Drive, Cave Spring Magisterial District, upon the petition of Paul & Darlene Zelenak. 4) An ordinance for a Special Use Permit to allow the expansion of an existing church, located at 3028 Penn Forest Blvd., Cave Spring Magisterial District, upon the petition of Penn Forest Christian Church. a ~"i- ~ 5) An ordinance to rezone approximately 0.87 acre from C-1 C to C-1 to remove conditions to allow a dental office, located at 4736 Starkey Road, Cave Spring Magisterial District, upon the petition of H. Patrick Russell II. 6) An ordinance to rezone approximately 6.73 acres from C-2 to R-4 to construct multi- family residences, located in the 3700 block of Challenger Avenue, Hollins Magisterial District, upon the petition of Golden Homes Inc. 7) An ordinance to rezone 17.11 acres from C-2C to I-1 to expand a parking lot and construct a training facility, located at 5673 Airport Road, Hollins Magisterial District, upon the petition of Advance Stores Co., Inc. 8) An ordinance to rezone approximately 1.05 acres from C-1 to C-2 to construct a florist, located at 4004 Challenger Avenue, Hollins Magisterial District, upon the petition of Robert L. Metz. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for August 24, 1999. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1 through 8, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by No Yes Abs Harrison Johnson McNamara Minnix Nickens r' i ~, ~1 `~~ Proposed Zoning: R_ 1 For scarf Use oniy 1~,.G' Proposed Land Use: Single family residential use Type: i ~~ Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF N0, A VA,R1,=.NCE IS REQUIRED FIRST. Does the parce! meet the minimum criteria for the requested Use Type? YES x l`JO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO X :~~ t ~, .Variance of Section(s) of the Roanoke County Zoning Ordinance in ordar to: Is the application complete? Please check if enclosed. APPLICATION WILL f~tOT BE ACCEPTED IF r.NY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ass v ws v ws v Consultation X 8 1(2" x 1 1" concept plan X Appiication fee X Application X '•<'' Metes and bounds description ?«< Proffers, if applicable ~~< X Justification Water and saver application X Adjoining property owners l hereby certr'fy that ! am either the ovrne.~ cf the property or the owner's agent or contract purchaser and am acrrng with the knowledge a consent of the ow r. Owner's Signature: ` For Starf Usa Only: Case Number ""'' ::;;l:::::;:: M Applicant Harold Horn The Planning Commission will study rezoning and special use permit requests to determine the need and justification far the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposas of the Zoning Ordinance (Section 30-3? as we!I as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. While the property is presently zoned I-2, such was accomplished during the comprehensive rezoning. A view of the property would clearly indicate that the subject property is not suitable for industrial use because of its topography. Residential zoning exists immediately adjacent to the property and there are other residential properties within the immediate area. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. The Comprehensive Land Use Plan encourages use of property in a compatible manner. The adjoining property is residential and a view of this property clearly indicates that it is not appropriate for industrial use. Counsel for the Petitioner has discussed this matter with the Director of Economic Development for the County who advises that the property will, in all likelihood, never be utilized for industrial purposes. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/se~Ner, roads, schools, parks/recreation, and firelrescue. The development of the property for residential purposes will have no negative impact on any County facilities. i ' r •. I I ~ '_ ~YrvM bC 471 ~~~ ' ~ ~ .. ' ~ r , •1 r , .. - dfCY ~:~ .. 1 ~ ~ I t , ~. , . .. F ' ~ R r 2B ,••r, ~2~m .. i 2S •~ I . F ~ .• o 2S ~. `~ cs a ~" c ~, . - ~,f' ~ ,;~ Via,, _ ;: ~ ~' 1 .1 `r »(.• '! ,y~~~ ~~~,pp~~. .••//~~~~~. ,pper i. ~ e~~• .AP..~~M.RU~i~ ' . , ~ . ,mz'~., j ottaa', •oulrc , ra.ar ~~ • ~ ~•:~ -~.~ra.~.@~ ~:d1+01 ~lOd L}~HOQ~ :Y'. :`; »J.: _ •..~ . v.y 7 ~» .. ,1!7i J <.: 0.•.I I 7.111 J` ` ) •+~ ~ r e~~ 1.. I '_r • t~ ~ TOTAL P.01 ' I.' yam. 2 i ~~ 5~ R?, ' ~~ b r tiT. ~ n., r'~-.----i_~ /_ ~~F RIVER SITE 9'C i~ a~ ~N Y Ll^ h' ~' ~ LOCATION MAP NO SCALE PROPERTY OF HAROLD & SHIRLEY B. HORN TAX # 64.03-Ot-25.1 TRACT 2 11.745 AC. h~ ao h ~~ N -. a h .~ g p11 ACRES TO B~ REZONED 1-STORY FRAME BLDG. g81 „A.. 14.g'~ 11,8• N 2~~ L~3a CL BY PLANS ~'_ >M 72.T X 22.2' 25' ~~ PAVEMENT 22.2' X Z0.7' t-STORY 1-STORY FRAME BLDG. 322 FRAME BLDG. ~ ,' 06 46• ~ ~ • RTE # 0 9 5' X 5' ~ g0• C E wEU rlsE. `J 7 T R`vER ROA "8" 1=37 3.2T~ V A • S WID1H WE VARIABLE 130`°, REZONING PLAT FOR r0 u.s. 17-¢so RN GQFZP ' HAROLD HORN v~~~RN RPI~ROPO ESTATEHOF (ADRIENNE G~ CARTER ASURBDIVISION p~r OK` O ~' wES SITUATE GN WEST RIVER ROAD74 VA. SEC. RTE. /j 639 yTH OF o{"~ Ll~r N4RFMEaL~ " C ROANOKE COUN RIAVIRGINIACT '~' T. P. PARKER & SON v J N T. PARKER No. 1076 ENGINEERS - SURVEYORS -PLANNERS I ¢ f Ct ~ ~ TAX # 64.03-01-25 SCALE: 1 " 100' CALC: LRD DATE: 14 MAY, 1999 a¢ DRA`NN: JD 301 W.O. 99-0514 N.B. N~A ~ CUKr SpU1NER RAILROAD NpR ~O~KORFDLK & VJES L_138.14' "F" n O ', za o ~i ~ N w~ ~~ a 3.645 ACRES OF TRACT 1 TO REMAIN ZONED I- 2 o° °' 481.27• ~^ o J1'04~ 30" E ~ ~ 2 ~ ~ ARE oNING LINE ' ` ~ PROPOSED TRACT 1 12.656 AC. 0 a u+, 0 \~ .. A,. f ~ =17'57'10" R= 1244.06' L= 389.81' T= 196.51' CH= S 69'05'21" W 388.21' "B" 0 =34'58'02" R= 611.62' l= 373.27' T= 192.65' CH= 5 77'35'46" W 367.50' ..F.. O =05'20'47" R= 1480.40' L= 138.14' 7= 69.12' CH= N 76'09'03" E 138.09' Z O .~ o v x ~ ~ ~ _° .o~o a 1 >v . m z z 0 o. ~N p N~ ~~. o. '~ o, NORTH S~$0O 1 ~O a' >r ~~/ ~ 4 j 20.1 f i.fio f sm x o ~,~ x zl. ,.,~ ~. ~L . ~ ' ' ao h°j/ ^ 30 r: 'hest ;' ~, ~' 7.64 Ac. ~1\\ \ ' ~. i 19.1 i 33.00 Ac \\ .xue ~ r V ,". f A 19,2 ~ ~\ s Cemetery 19. 26.93 Ae .~~ .7 r _ ....,... _._. ... _. ... .. `~, ~/ 1 ROANOKE COUNTY Harold Horn DEPARTMENT OF Rezoning COMMUNITY DEVELOPMENT Tax Map No. 64.03-1-,25 COUNTY OF ftOAN0KE . DEPT. OF PLANNING AND ZONING 520E Bernard Dr. ,. P.0. Box 2°800 Roanoke, VA 24018 ( S~Q, 772-2os8 Fa; (5':01 772-2108 For staff use only ~~ ~. dater ceived:' recea e 5 applica ion fee: PCiBZ.~ date: ~~(~. C7ci 3 /`!9 pl~~~~~ c05 d~ ~~K ~Y~ -- d ~~ .~ yy~~ ~ .. ~. ' T r ~ ~ / :::::~ Check type of application filed (check ai( that apply): ~ REZONING ^ SPECIAL USE ^VARIANCE P.C. - E. Rodney Flores, P.E. Horton & Dodd ' Phone: (757)487-453 , s name: Applicant 300 George Washington Hwy, N., Chesapeake, VA Zip Code: 23323 Address: Peters Creek Associates, LP me: ' Phone:(757)220-662 s na Owner Address: 167 West Landing, Williamsburg, VA Zip Code: 23185 Tax Map Number: 27.14-2-7.1 Location of property: East of existing eters Creek Apts. 2, which is located Magisterial District: Hollins t the Southern terminus of Barren's Planning Area:Ho~lins nit 1832) ~ C Community Planning y ommu . oad (Route tea Size of parcel (s): Existing Zoning: C2 1.9506 acres Existing Land Use: Undeveloped 84,968 sq.ft. ::,1:::: : ..~;. ~'r ~: ~~`~~ .:~`.. . .. f~~Z 1 ~il . ...:. Proposed Zoning: R3 ~r• Scarf Use Oniy Proposed Land Use: Multi-Family (apartments) Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES XX NO IF N0, A VAnlr`-.NCE IS REQUIRED FIRST. Does the parce! meet the minimum criteria for t~~e requested Use Type? YES XX NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO t,:. ~ ; it of the Roanoke County Zoning Ordinance in order to: Variance of Section(s) Is the application complete? Please check if enclosed. APPLICATION WILL NOT 8E ACCEPTED IF ANY OF THESE ITEMS ARE N1ISSING OR INCOMPLETE. ors v ars v ors v Consultation 8 1 /2" x 1 1 " concept plan Application fee ~ Application i°y Metes and bounds description ~~- Proffers, if applicable ~~} Water and se~~ver application Adjoining propery owners ~ Justification i hereby certify that l am either [he owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and ca sent of the owner. ^ ~~ Owner's Signature: For Staff Use Qnly: Case Number ~`*"' applicant E. Rodney Flores, P.E. The Planning Commission will study rezoning and special use. permit requests to determine the need and justification far the change in terms of public health, safety, and general welfare. Please answer the follo~.•~ing questions as thoroughly as passible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section :i0-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. See Attached Sheet. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. Developing the remaining portion of this parcel with apartments will provide a buffer between the C-2 zoned parcel and the R-1 zoned parcel, which is in conformance with the .Comprehensive Plan. Rezoning to R-3 will allow additional middle/high density residential development to occur where there is existing, similar development. This parcel is slated as "Development" in the Comprehensive Plan. Proposed apartments f.it with this designation under the Multi-Family Land Use type. The development will also include two additional recreation areas which also fits well with the Hollins Land Use Area. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. Approval of this request would allow for the remainder of this parcel to develop in like fashion with what has already developed onsite. So building apartments on the remainder of this parcel should have no adverse impact on the subject property or adjoining properties. Existing public water and sewer is available at the end of the existing apartment development, and can be extended with no problem. The additional number of ,apartment units proposed is so minimal that impacts to roads and schools should be (negligible. HOW REQUEST FURTHERS PURPOSES _ OF THE ZONING ORDINANCE: "~ This rezoning shall help provide a buffer between property zoned R-1 and property zoned C= 2, allowing for a gradual transition between a more intense zoning and a less intense zoning. This transition is in the spirit of the Zoning Ordinance in that it is more pleasant for people living in an area zoned R-1 to have neigh- bors zoned R-3 rather than B-2 or C-2. The portion of this parcel that is being proposed to be rezoned has access to a major road (Barrens Road) as well as access to County sewer and water. Finally, the rezoning will allow apartments to be developed on a parcel where there is existing middle/high density residential development. Also in accordance with the Zoning Ordinance, these apartments shall be sprinkled which will provide more than adequate fire protection. Development of this vacant parcel will also increase the County tax base and provide County residents an affordable place to live. Ht7RT~N & D~DD, P.C. Surveyors • Engineers • Planners ~a 300 George Washington Highway N. 757/487-4535 Chesapeake, Virginia 23323 FAX-487-9788 John G. Horton, L.S. J. Gregory Dodd, M.E., P.E. June 11, 1999 Mr. David Holladay Development Review Coordinator County of Roanoke Department of Engineering and Inspections 5204 Bernard Drive Southwest Roanoke, VA 24018 Re: Peters Creek Apartments Phase 3 Rezoning Application Submittal Dear Mr. Holladay: Submitted herewith, please find the original of the referenced rezoning application for County review and approval. Specifically, the following items are enclosed: 1. Review fee check for $710. Z. List of Adjoining Property owners. 3. Rezoning Application. 4. Justification. 5. Une copy of Concept Layout plan.. 6. One copy of Concept Utility plan. 7. Metes and Bounds description. 8. Water and Sewer Application. 9. One copy of Concept Layout plan (24"x 36"). 10. One copy of Concept Utility plan (24"x 36"). Per our phone conversations, I have not enclosed planimetrics for the utility systems since the proposed development will tie directly into the County facilities that were constructed with Phase II. Also per our phone conversations, please give me a call to discuss the application once you have had time to review it. Perhaps we can avoid apre-submittal meeting on this application since it is a fairly straightforward extension of Phase II, but we are more than glad to proceed any way you deem needed. We will call you with the name and telephone number of a local contact person as soon as we receive it. (~ ctn.,, ^ "~`~' V~+a~~L 5 G~ (+/'K^- .~'./' ~~ ~5 Crete .,~f~. 76,;x- s~sl ~-a Mr. David Holiday 6/11/99 Page 2 If any additional information is required, please feel free to call upon us. Very truly yours, NORTON AND DOD P.C. E. Rodney Flores, P.E. Project Engineer cc: Michael McNamara ERF:py/peters crk p}~ rezon app sab.dx ~ DE'V~ELOPNIENT APPLICATION °'~`~Y~• ' ~ C.n L APPLICA`+T INFORI~IATIO`I z- ._' ,~=~ ~, ri~~ ^ BdSlt: ^ CDrnDrehzaslve DATE: 5/26/99 ^ Subdivision ^ Preliminary File No. (StaFi Use Oa1v) A.DPLIC.~i`iT: E. Rodney Flores, P.E. ADDRESS: 300 George Washington Hwy. , North pgp~E: (757) 487-4535 FAX: (757) 487-9788 Chesapeake, VA 23323 OWNER: Peters Creek Assoc. LP ADDRESS: 167 West Landing p~0~; (757)220-6628 FAX: Williamsburg, VA 23185 E,iG1NEER Horton & Dodd, P.C. ADDRESS: 300 George Washington Hwy.. North pNOy-g; (757)487-4535 FAX: (757)487-9788 Chesapeake, VA 23323 SIT~I~i_ +~'ORII'I-~.TIO~t PROPERTY ADDRESS: 7300 Block South Barrens' Road DEVELOPIvL~'NI'NA:~>E: Castle Development Corporation PROPOSED USE: Multi-Family - Apartments DE-JELOPED AREA: 4 AC GRADED AREA: 4 AC T~,,~ iy~p n; 27.14-2-7.1 itiSAGISTERIAL DISTRICT: Hollins ZONL`iG: R3-C and B-2 TOTAL L~ZTS: 24 new, 72 total TOTAL LOTS: --- WATER FACILTTIES: OUiYTY - SEWER FACILITIES: ( OUNTY - IS BUILDING TO BE SPRI~YKLERED? CTTY - TO~~~ OF VL~{TON - PRIVATE - WELL) CITY - TOtiti:'I OF YL'ITOl`{ - SEPTIC SYSTEI~L) Yes FLOW REQUIRED: 500 G.P.1 BUILDL~ G Lti'F'ORitiL~TIOY (lYEW COQ iSTR ~ CTIO`+ ~'+-D RENO V:~TIOi`+~ 3 BR bldg ±5,871 sf BUILDNG AREA: 2 BR bldg ±4, 731 sf OCCUPANCY LOAD: Max. Occup. per 3BR bldg = 71 CONSTRUCTION TYPE: 5A BOCA USE GROUP: Multi-Family R-2 The applicant requesu revie~,v and approval of a development pica reeuired by 21-104 Zoning Ordinance. The plans corLorn: wi~4 aoolicab(e sections of 4hc 30-45 Zoning Ordinance. It is understood that submission of inaccurate or incomplete infor-,nation may delay final approval of the comprehensive development plans. I do hereby ceniry that I fully understand the•provisions of the Erosion and Sediment Control Ordinance and pro¢ram, and the abo~•e-refere;,ced project as approved. I further ;rant the right-of-entry to this project as described above, to the designated personnel for the purpose of inspecting and monitoring far compliance with the aforesaid Ordinance. ~6'1~~ ~ SIGNATURE OF APPLICANT NOTE: AlI BOLD sections of this application must be filled out and tax map attached prior to issuance of water and.se~ver availability. ~a oil V.5.0 .WO '°N t SSKI '0'M 66-L-a~31`A 1b3 ~~ 4HW ~ VlE111U ~ AIN'100 37i0Ntl(~ f3115~5LK1 ~.-.i ~7MJ5 E 3SVHd ~ 13Y15 MLi05 3~N3tlY3S3tl 1tl3 ~AB '90 acct °~°~e,w '.+°..°.,.~ ~°•~ °°~ey...N .e.°., 5 f5l m°a';«°d"g S1N3W1HVd'd X~~H.7 SEI~L~d ~C5YlL~.~~(L6L)~1°5 Vyyd '~ _ WW 'o'd '4OOa ~ NO1kiOH ~ N'''om NVId 1f1oAV1 ~ U 3 ~ ~~ K~ ,1 ~ ~ ~ ~ ~ ~ ~3u Ap ~ ~ a ~ ~g ~ " °9~ W ~ s~~ S ~ t< N~ E'°1~A i c R ~3 ~~ g 8 ® B® 0 ®~ ®® M ~ " .~ ~ °+. "-. 3 Y .. a '" '-n N ~1 .. .~ 6 Y44 . 8 S .~ '+. e ~ ~~ '"- S S ffi e. ~ ff ~ ~~ ff a ~" ~.., ti -"~a ~ ,~' ~s"": 555 ~ s= ~ ~ q~q q~q _ c ~ "~' ~ - Air ~f~ ~?~ ~ • > • Rd S~ ~~ S 3 0 ~ o .;,, ~ ~ , r~m '~ 1 u ~mm orm ~"° u<N & ga gi•< ~ ~ g ~<o ~"z ~ -.. 1 "^` '} 5~4~P ° 0 •.., ~ ~ ga F 4 9# 3 d~ 3 7 f 9 2 €~ 1 { ~- w•, a ~4.~ - 40 ~ ~ g8"_gG ~g~~~~~ i!2 g ~ ~~ 3 '9•-l ASS '~ -°' ~` ~dW. 'a A .r, u> •s '"` +w '~ ~ ~ w ~ .1 r\Y .` i jam'{ S~ i\ - ~fC~ ~ \ \ f a ' ~1 •~ ~ ` $ , , $ ~ ~ 1 .a d 3"4 s \ ~1~'\ ~~ ~- , as °'•.„~ .~ ~ -,a ` ~ \ \~ z- ,,, •,, ~~~~ ~ ~q ~ ~ h AI ~ \\ 3. `~. ara Utlr~~ .. 1.ee k \,\,.. ri T~1s ~'~-_ ~W ~` No///ns Library ~ '`~\. _ ~ ~ amv n~' ~? Y ~2 X1691 J OG2f 'y S ~~ i 4 '`... N 17. nia ~~ / ~~'` ~ „~~, , NOR TIC ~ je 4a ~.\\ ..~j 1a. ~11.e1 \~ ~ m 9lyf• 9701 '~``~ ~\ ` 12.1 9L.B.9. J\ , .~' 114 #. Y~~ ~~. /~ ; 11.1 /)(r~ / , 1 ~ J ~~\~, '\ J ~ L/ VV l \. 1Wp S7)1 '\ ~ 14.2 ~~ ~ 1.19 As eels 12. Y ~ ~ ~~ 6L7, 131 b. ,`\ ~ 1 ~ 11. / `~~~ ~ 139 M. \ ~ \ 9. ~ ~, uaa iaie ,a. ~ ~~ `•. in ia. \ Budington £/ementory Sehaa/ ~ 1 \\ ~ ~~~ l O ~` r^ 27.17-4-13 =100' lJ]0 nw nw ne7 rv, r,~,7 rm. 77 V laPO 1STe 7. ! l 1871 b. ! . a.w ,,,e,cn.lh ~, n~a ~ , `t ,l v M lelWeO !91)e ~ Friendship Nonor •~ .Qoartmsnt Vidoge Carporotian ~ ROANOKE COUNTY Morton & Dodd, P. C. DEPARTMENT OF Peters Creek Assoc. COMMUNITY DEVELOPMENT Rezoning C-2 to R-3 ~ Tax Map No.27.14-2-7.1 J COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. .. P.0. Box 2°800 Roanoke, VA 24018 1 5!~0~ 772-2osa Fax 1540 ~ 772-2108 Proposed Zoning: ~~' Proposed Land Use: +rL€~~~ ~-' ~ ~` ~~ i ,. For staff use only ~- date r'c~rived: (J ! ~' Y re /ivy: applic tion fee: ~z/C~_ Dl~ PCiBZ:, data: `~'~3/9`~ placards issued: 805 ate: Case Numoer. ""7 >~ ~-- y ~ Foy Slatf Usa Oniy Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES ~_ NO IF N0, A VARI,^-.NCE IS REQUIRED FIRST. Does the parce! meet the minimum criteria for the requested Use Type? YES ~ NO IF N0, A VARL4NCE IS REQUIRED F1RST. If rezoning request, are conditions being prof~cred with this request? YES NO ~~: ~. Variance of Sectionls} of the Roanoke County Zoning Ordinance in ordar to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY CF THESE ITEMS ARE MISSING OR INCOMPLETE. A!5 V R!S V A/5 Consultation 8 1(2" x 11 "concept plan Apolication fee ;::,.. Application <.N Nletes and bounds description :~-«<, Proffers, if applicable A:<.'+.' Justification ~~~:~ Water and se~+ver application Adjoin,ng property owners I hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge nd co seat of the owner. Owner's Signature: .-~~ E. ... :f ~~ • ~ ~ 1`r~~ ~~ ~ u~t ,~ ~ f~~ ~ l ._ ~'~,~, f Z% ~ e ~; u:~ ~ ~' ~' ~;~4..~tl~r~~ r ~t%~-- ~~:~~-, -~ r ss~s r ~~ i~~ IZ ~.~--s Ertl ~ ~;-n '~ r s ~4,~~°~-1 C;-~- ~ c;~~./ l S ~c~ ~ ~ ~ f',~ c r,~- ~ t~s r ('~,~ r T ~ ~ ~.~',4 .~:~t/ i4 ec ~~' ss c-~ l~- ~ .~;~ ,~4t~',~it'~:~2 ,_T`/h~~ ~ ts.> r ~~ C~~t! ~ (~ ~ % ~_F' /~ -~c>° ~ F'I Z !', ,d, ~,D r i ioPv~ i ~ ~ ~;/~ ~ X t s T! :AU G ~o ~ ~ ~ ~,~ l ?7,.~~" F'1`?- ~~.:~' ~.,,~ i ~?~.-c,l' f,c,> t mac.. ~' c~:~+s ~ ~'u C~7~ i~-~ ~= L~~' '~~'~ ~~ ~ T ~ .€"x c,s ~~~~ ~- c~-~4:2~- ~=~ t,~ ,1~ L t ~(.~t C:~ ,~~~ '?~.I~ r~tf' G ~' ~~rr=.~ ~ o ~~ a 1~'~ ~i~:4:~t ~--~~ 7c ~ ~ t?~, ~ X (:S 1111 G- e,~t.r";~ j .~rl.~ a ©~Z ~~=5~1,~!',K~-1..~ ~- l ~ 1 i~~ 1 ~..L 6F ,~3~.~.~;~ ~ i~~t~ . ,~ ~~( TF 2 ~ ~~ .~'T,~- i,/~ i,~~ ~ ~.~t ~.~. ~ ~ ~.©c,~. ice,:! r-'1'r~'Y ,~ ~ u f~~ ~ V.~:~ r,4.~C~ ~Tb ~q~ ~ e~.:3~r 57-/~ ~ c i ~~ ~ t~Tl-~ c-~ ~ c~ ~T ~~ 1 Pied /~'.~ ~ ~ ~ r,-t/.~ ,-T~ ~~c I S ~1 ~f tf ~-,-~, i~~ ~ - j4 5' k~TC-I~ ~,~' ' i 7~'= rr=/~r:,tr' ~T' ~~~ L~ ~~ ~~ lf~ v /~ ~~ G~ ~~,~ ~ ~ i ~ Ertl '~ c~ ~l ~' x ~ s ~i'i ~~ C- ~-}~, ~~ ~ ~= ~ ('~. ~ ~,~ (,~ ~ F'~l2 +...~.( `7'S ~ ~~t~.t~ ~ ~ L i~3~ I ~ ~'~= ~~~2 S ~ C"u,/~~_.~c/ % L~ ~c.~~. ,Q ~ S t cwt ,~ ~!~'~ ~~~ /,~ c~ur~ /-~,~4.;~1 ~ 1- C.~~~~i~ ~t~ ~,~v~- !~ ~-~-~ -~~ ~/~' ~, ~ ~ ~~~ ~~C.,~~l ~ IS ~=~~- -~ >~ i ~ f ~ ~ ~"'' C `~ V ~ _~ ~` i. ~ C X 1 ~...-_~ { -~ _._._ j L , ^ v f 1 ,..., I , _ ; ~' `~ ~~ o ~' - y ~~ ~ ~ ... 1 _ ~ F3a ~ ~ ~ ~ ~ i ~ ~ J ~r. 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OF .[Or /, ~!./P Of GWP.~,tri~,C,.L eJl,ITE.~ , ~~~~ r ~Po,~.vo.~F ~~,~ry, l~i,~cicii,Q T~ICATE iN. ~ scocE' / ~` ~' oEC. ~~ ~o '9j, ~~ Bid T.IC.f~ !, did ~/~c ~~ CE•P:/F/EO .UNp ,~C/,PYEyf~,Q ~ 1 ANO c' O ,~0 X, 1~ ~+lJ ~ ~ ..~,t,1/J 7dC ~x J S ~ 4 ~ ~ c ti~ 54,7 Q~,,~' ~ . O 34.: 4 ~~ i C~ 1 C 1O __` 2 rr ~U`J ~Y ,>s ~o ha Drive ~ y) O 6 11 ~/~ T~: a ! J o~ ~.~G~` ~~,o v c a d by n by e~ ~,`~' 22 R • B • l" 1,~g ~~5 6 . ~ ~ a rd 6~ 8: ~~ ~ ~o ~ o - o ~ ok 3 3 8 ti a~" 9. s .rasa 2~ ~~. `> ,, N ~' ~ ~ ''" ~ ~ ~ pa, ., D 20 ;s z ~2 s ~ -1 6 182.5 °, ~g y~ 5 , ~,. 1) ~ ~ L 8 / cy 5505 88 h o, 8~ 1 9 3509 h ~ :~ 11 . SF1 1 p3 ~ .- ~ ^ 1)S ~. rJ ~~ 1 ~ °' ~ .7509 ~? ~ r/ 1 ~p.83 ~ '~ 5~ g 1026) ... 7,3 12. 3518 , ~ / 3515 Sg 0 a ~ a ^~ 9 ~ ^ ~ r • 157, Bg %1 ,,, j t X516 1g jL~q 13 ..~.s<@ ^ ? 46 ~~ ~- ' ~~' ~ ~~ 7.5 ~ ~~ 3 2S B 1 SA ~ 84 ? '~ ~ . _ ~ ~ '`' ,~ ~~ ( ~ ~ ~s ~ .3570 1.41 Ac. ~z~ ~lJ- 1 ~ 1-L? '~a i 54E~ORTH 5. r 2.59 Ac. ~~~~ POff Ln >5 55oa '~ 8. N N ~~ ~ 5 9 -. 2 ,,~ ''' ~ ~ 85 ~~ 4 1 11p ~ 11 p 5 75 ~ -- T~9 ~ r j N N ~~ `'~~ f~ ".~-~' ~ FOresr Candan; o ~ 1 ~. O6 ~Q . w N 2987 1i .,] /~\ 2o1T3'~~ " r2, / ,_ l C Common .4i ~ ~ Prao~ ~ lp1 •4S t\ ~, 21.63 4 2oEo ~~. 33.7 O gy 6 ~,.~, ~, `~V ~ ~ .~ ~~ h s 4 ~ j 1$ ~~. ~ ~ ~ , ~QS =u. ~ ` `' ~~ 3557 ^ 31.42 8 ~a~ O 1 ~48 ~ ~ \ ° "~ ROANOEE COUNTY Paul & Carlene Zelenak DEPARTMENT OF Special Use COMMUNITY .DEVELOPMENT Tax Macro No.87.10-8-7.6 I COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard D r . . P.O. Box 29800 Roanoke, VA 24018 t 540` 772-2068 F~.X (5~,0) 772-2 i 08 ._.- ~ Applicant's name: f~'~~'''~ ~~° ~~`~~ ~'~~`~'~~`'~' Address: Owner's name: Address: Location of propery: ~~~ Size of parcel (s): acres ~,~ L~~ sq.ft. ~~~ For staff use only ~,, t"1 dat~ reyC/e~ e '~~~ re^~i ~e~ ~ ag,Q(ication iee: C~ ~ PCiB3~ j 'a: ~1 ,~! ~`~ placards ued: oC5 date: Casa Numoer: G, Tax Map Number: ~'' ~' ~+~'~ Magisterial District: G~~/' Community Planning Area: ~ Existing Zoning: f Existing Land Use: ~-~ ~, ~' Phone: ~~°'~ Zip Code: ~ c.~~s . Phone: Zip Code: Is the application complete? Piease check if enclosed. APPLICATION ~/ILL NOT BE ACCEP T EO IP ANY GF THESE ITEMS ARE MISSING OR INCOMPLETE. Ris~,v ws ~ ~ v •~- Consultation 8 112" x 1 1 " concept plan Application fee ~::,,. Application >~<~ Metes and bounds description ~--<, Proffers, if appiicabfe Justification '%`f Water and sa~Ner appiicatien Adjoining property owners l hereby certify that I am either the owner of the propert;~ or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. Owner's Signature: 't/ J' ~, ~__ ~~ ~. ~- -. Ministers and Staff: Penn Forest Christian Church ° SeniorMinister 3028 Penn Forest Blvd. Elwood McAllister Roanoke, VA 24018 Youth Minister (540) 774-2445 Suzie Deans Secretary June 16, 1999 Terrance Harrington, AICP Director of Planning, County of Roanoke Department of Planning and Zoning PO Box 29800 Roanoke, VA 24018 Dear Mr. Harrington, Attached, please find copy of Rezoning and Special Use Permit application for Tex Nlap Number 87.06 - 3 - 9, along with architect's copy of Scope and Location of proposed property. On March 25, 1997, we were approved for a Special Use Permit for Tex Map Numbers 87.06 - 3 - 27, 28, 29, 30, 31. Our intention for proposed property is to use as a Storm Water Retention Pond. Please include this request at the next possible Roanoke County Board of Supervisors public hearing. If you have any questions, please feel free to contact me at any time. Sincerely, ~~~ ~_' 1~'~' ~- G. Kevin Nlaze Cell - 293-8659 Home - 776-3408 "WISE MEN STILL SEEK AND SERVE HIM DAILY" r ~a~~ ' b'IN19?Jln '~~ION'd02! 'Qn'19 15~~Od NN3d ~ p ° I _ a ~-~z ` N -~ ' ~ H~?~f1H~ NdIlSIbH715~~Od NN~d ~ ~ ~ ~pFa "s~vz v ~ _,;_~~ >a~w NOIlIQQ`d ~NIQ'll(19 ~50d?~fld-Il'1f1W s ~~ '~ ~ la ~ I~ ~~=N ~ g ~~~~~ r ~l :~ Uv. ~ . 80.63 5 c°', c'~ ~ rv N 96.79 80 62 7 66 L~ 2 ~ . ~ ~ • 150.77 \ 3422 ~ ~ 3424 ~25 310(S) 9.9 151.64 /18 2g ~ 1 3ii5 302; ~ nh r 71 T3 D ~ 34. T ~6. ~ ~ 13,.3: p1V~lti G~ `O 195.68 300(S) Rt 687 ~ 102.7 ~~~ 70 70 70 per_n Forest ~31vd...~ 70 3v ~ s 103.35 3028 3024 .302!7 ~ 108.71 31C4~ 28. ~~. o ~~. ~ ~., 32. ~ }} ~~. ~ 31. ~ r t N ~ 30~ ' -~ ,~ 129.8 33c< ~ ~~, ~ ~ ~-' ~ o ~ ,1 ~ ~ Penn Forest ~ ~ , ~ .~ ~ ~ ~ ~ • 3 3 . - ~ ~ '' D _ ~.-- ~ a Christian Church ~~ ~ ~15~82~, Ra 2 3368 g 7.37 _ ,~^ ~ {~ -~ ~ 5' ~ ~ ss ~~6 129.8 3 {) . 7 ~ 51 g2. '~~~~• 3~ ,9 10,E 34 3r~~ 2.49 Ac. ~~ 82 ~, ~~ (~~~ -50~ ~~`~6 .s ~ _ -~~ ~ Piney Grove ~' j' ~~ o ~ : ~Q. ~ Christian Church ` ~ ~, ,- 129.8 a ti~ - ~a ~ ~~ ,~~ I 'S ,,~ 332a ~ ~ ~ ~ ~ . g Trs of Penn Forest ~ ~~8 -o~ o -' 129 8 ~' Chr~'s ~~an Church ,~~~°` ~°~ 96 ~ 4 ~~ 3 ~~ ; ~~ 5 332 ca ~ `~ '7 . ~ ca ' 8 ~ 129.8 5 ~ ~ . ~ ~ to cNn ~ 3332 ~ °` ~ S, ~~~5 ,~5 51 72.75 rj . W 3 7 . ~,.'' ~ > ~ ~' 33,2 Q ~ z~ 33~~ ~~ ~ ~~ 3 ~ 3 0 . cJ+ 129.8 ~" ?J9 0• 338 `'6, J ~ ~ 'c~ ~ 1 313e ~ 4. ~g~ o 'o~ 29. o ~ 3 S . ca ~ .3 si;5 ~ ~ ,:.364 , - - ., _ .. ~ ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Penn Forest Christian Churoh, Special Use Tax Map No.87.D6-3-9 COUNTY OE ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. P.0. Box 2°800 Roanoke, VA 24018 (540` 772-2068 FAX (5~0) % 7?-2 i 08 For staff use only ;s„,my~ date r~e P r-- received ' applica ' ~~ PCi plat r , r 30S date: Cas Numoer: .-r Check type of application filed (check all that apply}: ® REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: H. Patrick Russell II Phone: 772_71 35 Address: 4736 Starkey Rd. SW Zip Code:24014 Owner's name: " SAME Phone: Address: Zip Cade: Location of property: Tax Map Number: 87.07-1 -1 7 4736 Starkey Rd. SW 4014 Magisterial District: Cave S rin Roanoke VA 2 Community Planning Area: Size of parcel (s): Existing Zoning: C-1 C .86b6 acres Existing Land Use: Dental Office sq.ft. :~~; :~:: :7 `~~;: ~~~'~ Proposed Zoning: C_ 1 For Staff` Use Cnry Proposed Land Use: Dental Office Use iype; Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF N0, A VARI~.NCE ES REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO :~~ :;F. .~ Variance of Section(s) of the Roanoke County Zoning Ordinance in ordar to: Is the application complete? Please check if enc!esed. APPLICATION WILL NOT BE ACCEPTED IF A.ivY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S V Fi/5 V RI5 V Consultation X 8 1 /2" x 1 1" concept plan Application fee X Application `'<' Metes and bounds description y«=.<, Proffers, if applicable :>.<z:F X Justification ;~, Water and se~Ner application X Adjoining property owners l hereby certify that l am either the owner of the property or the owner's age.~t or contract purchaser and am acting with the knowledge and consent of ~ae owned. Owner's Signature: H. Patrick Russell II, D.M.D., M.P.H., P.C. ~. 4736 Starkey Road, S.W. Roanoke, Virginia 24014 (540) 772-7135 Dear Members of the Roanoke County Planning Commission, and the Honorable Roanoke County Board of Supervisors, I, H. Patrick Russell II D.M.D. would like to petition the Board of County Supervisors to consider an appeal to remove the four proffered conditions that exist on parcel f8 7.07-1-17 (4736 Starkey Rd. SW). Proffer (1) states that the existing structure will be utilized without enlargement. This existing structure is now being utilized as a dental office. The dental practice located at 4736 Starkey Rd., has grown to a point that the facilities as they stand, are not Iarge enough to accommodate future growth. Mr. Ron Martin has sketched a concept plan that would allow for a one story 1800 square foot addition of space at the rear of the existing house. The exn-a 1800 square feet would allow additional treatment rooms, another sterilization room. a large business office,~conference office and a handicapped bathroom facility. The new addition would be of the same architectural design and would use similar building materials. With the removal of proffer (l 1. this would also allow us to inquire into the feasibiiiry of a completely new faciliri on this parcel of land. Proffer (2) has been addressed by the previous owner, apparently to no avail. Proffer (3) states that there will be no printing in connection with the business operation. Proffer (4} states that the sign constructed on the property will not be larger than twenty-four square feet. The removal of this proffer will allow for placement of future associate(s) name(s) on the sign. H. Patrick Russell Il, D.M.D., M.P.H., P.C. 4736 Starkey Road, S.W. Roanoke, Virginia 24014 (540) 772-7135 A) Shown on concept pian. B) Shown on concept plan. C) Shown on concept plan. D) 87.07-1-16 4818 Starkey Rd. SW 24014 (Owned by 4818 Starkey Partnership) C-1 Dental Insurance Company 87.07-1-18 (Owned by Dr. Kenneth Tuck 3320 Franklin Rd. SW 24014) R-3 Vacant property 8 7.07-1-19 {Owned by Dr. Kenneth Tuck 3 320 Franklin Rd. S'~N 24014) R-3 Vacant property 87.07-1-20 4728 Starkey Rd. SW 24014 (Owned by Russ Partnership) C-1 Real Estate Appraiser 87.07-4-10 4721 Starkey Rd. SW 24014 (Owned by Roger Jefferson) C-1 Printing Company 87.07-4-11 473 Starke;~ Rd. S`N 24014 (Owned by Roger Jefferson) C-1 Printing Ofrice E) Shotivn on concept plan. F) Listed above (D). G) Shown on concept plan. H) Shown on concept plan. I) Shown on concept plan. J) Shown on concept plan, There is a 30 foot entrance off of Starkey Rd. K) Shown on Roanoke County blueprinted topographic water and se~.ver maps. L) Shown on concept plan. M) Roanoke County topographic maps enclosed N) Shown on concept plan O) Shown on concept plan GURRENT ZONING R-3 _ 167SS' 21 °48b1~~ - - - SANITARY SEWER ~ EASEMENT _ .., GURRENT ZONING G-I SEVEN (7) NEW PARKING SPACES PROPOSED 1,800 SF. BUILDING ADDITION - EXISTING 2-STORY DENTAL OFFICE 1 I I 0.8666 AGRES 0~ mhH I ' _ w ~~ SETBACK LINE o ~O I EXIST. GARAGE ~ o m o. `r ~ m ~m r m `~ _ . _ ~ ~` q.9' 6 PAVED ~ I ~ DRIVE ~ W I. ~ ~' CHAIN LINK FE ~_ i •A V^ i Z ~ ~ NOW~R FORMERLY PRO ERTY OP OLD HER AGE CORP. GURRENT ZONING G-I SETBACK LINE . w O F ~ TO ROUTE 41q I (R (ONE ELDG, - II 0821 ST~R~Y ~p~S7 EXISTING DROP-INLET 51 T~ PL,4N SCALE: I" = 50'-O" TAX MAP # :87.0'1-I-l7 ADDRESS: 4736 STARKEY ROAD GURRENT ZONING: G-la OWNER: H. PATRICK RUSSELL, II EILEEN A. RUSSELL 5256 FLINTLOCK ROAD ROANOKE, VIRGINIA 24018 GURRENT USAGE: DENTAL OFFICE ACREAGE: 0.8666 AGRES PARKING REQUIRED: 14 SPACES ('i PER PRACTITIONER) TO STARKEY -- fik,~ N ra R~h+1r -~ (ONE BLOC k) aaoi SITE PLAN Por PROPOSED EXPANSION SCALE: I" , 50'-0• b-I-qq GONG@fi PLAN for N. PATRlGIC R1156F1.1. II, Dhm 4?36 SrAR1~Y ROAD RDANOhE, VIRbINIA ..,;~ ~s t, ~ YA ioa ~6f >~ ~ sk1 .~ wrueaa k - -..~.P„~ s FIRS Hr~;:~AT; / / ONE QCOC'f~~ / / ~~ / rL 1.~ 1 3 1 ROANOKE COUNTY H. Patrick Russet II DEPARTMENT OF Rezoning C-1C to C-1 COMMUNITY DEVELOPMENT Tax Map No.87.07-1-17 • ~Sa~,~ - ~,.~+ ,. + _ ,,, ~ For staff use:anly ~; ~. '`-" COUNTY OF R~ANOKE dat , .~ ~ eiva~ r D ZONING L DEPT. OF PLANNING AN Z 5204 Bernard Dr. .. a lic do dat~x P.O. Box 29800 placar s . cos dace: VA 24018 k ~ e, Roano (540' 772-2068 FAY. (540) 772-2108 Casa mbe,: ,', ~~ Check type of application filed (check all that apply}: ® REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: Golden Homes, Inc. Phone: 977-1345 Address: 5041 Plantation Grove Lane, Roanoke, Virginia Zip Code: 24012 Owner's name: Gish Estate Phone: 345-8837 Address: 305 First Street, S.W., Roanoke, Virginia Attn: T.L.Plunket tZip Code: 24011 Executor Location of property: Tax Map Number: 50.01-1-1 0 Challenger Avenue Magisterial District: Hollins Roanoke, VA 24012 Community Planning Area: Bonsack Size of parcel (s): Existing Zoning:C-2 ' 6.73 acres Existing Land Use: sq.ft. ;:~:: ~: ~. ~~R l Proposed Zoning: R4 For Slarf Use Oniy Proposed Land Use: Residential mixed use Use Type: Does the parcel meet the minimum fat area, width, and frontage requirements of the requested district? YES X NO IF NO, A VARI~.NCE !S REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X N 0 IF NO, A VARLANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO .~.~ Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT 8E A.CCEPTE~ IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R15 V R!9 V A!5 V Consultation 8 1 /2" x 1 1 " concept plan Application fee Application ~~ Metes and bounds description -<-, Proffers, if applicable :>;~ Justification ~;~f Water and se~~ver application Adjoining property owners !hereby certify that l am, either the owner of the property or the owner's agent or contract purchaser and am acting with the knowle~d consent of the owner. Owner's Signature: r,,, A /;~~,~0',A +, For Staff Use Only: Case Number • .... ~. Applicant Golden Homes, Inc. The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please ans~rier the follo~r~ing questions as thoroughly as passible. Use additional space if necessary. Please explain how the request furthers the purposas of the Zoning Ordinance (Section 30-3} as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. This request furthers the zoning ordinance as detailed in Section 30-46-1 by conforming to this core land use designation. Further, this site is appropriate based on direct access to major streets andVahere sewer, water, schools and other public services are suitable to accommodate the stated density. In addition, a variety of densities and styles is provide< I to create a diverse design. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. 'This request conforms to the comprehensive plan by providing"affordable housing and creating an alternative to single family detached home ownership as stated in ~~1 & ~~2 the Vision Statements on housing. In addition, this request attempts to create a neighborhood with a mix of residential uses as stated in Section 3 of Land Use Issues. Please describe the impact(s) of the request on the propery itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/se~rrer, roads, schools, parks/recreation, and fire/rescue. This is a sorely needed project in the Bonsack area. Bonsack Elementary School, our new state-of-the-art Elementary School is scheduled to open in the fall of 1999. This site provides direct access to Challenger Avenue, Route 460 and has more than adequate water and sewer. Adjoining property owners will be minimally affected. Acme Business Machines closes at 5:00 p.m. and Famous Anthony's will be positively affected by additional pedestrian traffic. To the rear of the property is an industrially zoned tract which will be bufferedfrom view. in r F~ ~ '~ ~ r //~ ~ r r ~ ~ / ~,~-' ~ ~ ' ,~ ,~ ~ ~ ~ ~ ~ ~ + ~ ~ \ ~ ~ ~ / / ~~ viii/i ~ / /, ,- i+ ,, iiillgo+ ~ ~ ~ , j ~i~ it+i ~ ins ~~~~ ~ \ ~ ~ / ~~ r '~'~I ;ill ~i, ~ ~jr r ~~%'r ~, i//~I 1~~+~ ~i ~ 1 t ~ + `. ,~r/err ~r~ r/rg ;~~\ f+~~ iii+~~~~~~ ~~~ `~`~_ ~ '__/~j ~iir/ r ,~~ f iii+\\` \~ ~`\ ~~ ~ ~; ~ - ~/ ~ ~/r r ~ X11 ~I~+ ++i~ ~ ~'_ ~~/ i r r ~\\\~ ~~\\ ~ - - ' ~~ l~ ~\ ~ //j ~ \~ ~ I r ~ r `~ r~ V ~ ~ i ~ / ,-, ~~ ,,~. ,/ _ _ ~ J,i ilk ~ L. ~ ( IIU~ ' i' 1 ~1 ~ "~~~+~ ~ i i ; ~ ~~~ ~ ~ ~ 4 ~ J - ~~ ~ V ~~, r ` , ~ o~ v~ W W ~F z~Za~ ~ ~~F W~ ~Q as a i Q ~ a v~ F~ ~ a Z (~ ~ a V~ z~ ~~ F ~z HH~ ~z~ {~ H ~--+ C ~~Q w~ W pC a . . ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Golden Homes, Inc. Rezoning C-2 to R-4 Tax Map No. 50.01-1-1 a~ COUNTY OF ROA,i~OKE DEPT. OF pLA,i~dN1NG AND ZGNING 5204 Bernard Dr. .. P.O. i3cx 29800 Roanakz. VA 2018 ( 5~ 0` 772-2068 Fr.X (54G) 772-21 Q8 For star'f use only ~~ dot r ~ received ap catio ` ..i6Z.4 pl ca y~ SOS date: Case Nun er~~f~t~y~~~f/j ..............~.....:.:.:.:.::~:~:::.:::~::.:::.::::.:::::::::~:::r:= ~::::::::.::::::::;:::::..::: I h' 'i _ ~~. r. Check type of applicaticn filed (check all that aoplyl: ~C~ REZONWG ^ SPECIAL USE ^VARIANCE A p p f i c a ht`s name: ~ Stares C.a~zy, Irxxo~ated Phone : (540) 561-1137 Address : 5673 Aizpr~t Read, R~nake, Virg2ni a Zip Code: 2/~U12 Phone : (540) 977-1249 0 w n e r' s name : gel ~,s Retirar~nt Vi 11 vim, Incoz~orated Zip Code: 2401,2 A d d; e s s : 2833 "~~n DC1VC, R~k2 V7.r~tIIl3 Location or prape.rly: Tax Map Numoer: 35,14-1-1+ alxl 38.14-1-5 5673 Road ~ Magisterial Dist;icr. i~ll117S Rasr~l~, Vir~irda • Ha].lin~ Community Planning Area. S'~ of parcel {s1: Existing Zoning: C2,C ~ ~-'~ ~_ acres Existing Land Use: Vac~t sq.ft. :~ ,;~;: .~+ •. •~I ._~: ;,~~;~~. :~;: iiy~i ~t •iff .=1€ ~~~ T i `:: t• ..-, •.. .I .,~.; ~.~... ~'. ;^:.. .~ `~:. ~ ~~, ,Proposed Zoning: I-1 Industrial District ~ ~~~ slam'. ~sa Oni;~ Proposed Land Use: ~'~- ~-~ ~ Use Typ@: - i ........ nC25 she parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES ~_ NC IF NO, P, VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for th~a requested Use Type? YES X NC IF N0, A VARIANCE IS REQUIRED FIRST. X if rezoning request, are conditions being prorfered with this request? YES NO .~;;'';;?:;;;;;;;`;;;°';;;;i'~`i:`i'~~':;iI1€i'.€':':i~'i ii';ihi;~;;1; h~ii;i;i i~~ ~ °`: •Variance of Sectian(.sJ of the Roanoke County Zoning Grdinance in oraar to: Is the application complete? Please check if enclosed. APPLICATION WILL NGT 8E ACCEPTED IF ANY OF THESE ITEMS A.RE MISSING OR 1NCOMPLETF. NS V WS Y R15 V Consultation ( ~ 8 1 /2" x 1 1 " cor:cept plan ~ Application fee Application ~~~~ Metes and bounds description Prosfers, if applicable "'``' Water and se~Net application ' .Adjoining property o4vners Justification `<~"" ! hereby certiry That l am either the owner cf the property or the owner's age.~t or contract purchaser and am acring with the knowledge and consent or the wney'U' 1 ~~ Owner's Signature: .. /( 1 ~I/ 1 / ~!'~~/~' TOv~/CQ~~r~y~ t/1C~~1~~~_i~ ~s'+tl~i(G{ ~v~4ifG. ~~ JUSTIFICATION FOR REZONING ADVANCE STORES COMPANY, INCORPORATED Applicant Advance Stores Company, Incorporated d/b/a Advance Auto Parts ("Advance") seeks rezoning of certain property on Airport Road in Roanoke County. Advance's request for rezoning furthers the purposes of the Zoning Ordinance of Roanoke County, Virginia, as set forth in Section 30-3, by proposing economic development activities that provide desirable employment and enlarge the County's tax base. Specifically, the expansion of the existing headquarters facilities of Advance Auto Parts on Airport Road will make room for approximately 200 additional employees. Under zoning classification I-l, Industrial District, Advance will develop and expand its existing attractive and efficient headquarters as part of its continued growth and the integration of Advance's recent acquisition of Western Auto Supply Company from Sears, Roebuck and Co. This planned expansion of the existing headquarters, as set forth on the accompanying concept plan, will serve both community and county-wide employment, aesthetic and revenue needs. Additionally, the proposed use will be less intensive than current zoning, C-2, C, while furthering the purposes of the Zoning Ordinance, Roanoke County Comprehensive Plan and the I-1 classification, which seeks to create employment centers within close proximity to residential growth areas. Advance's proposed use conforms with the general guidelines of policies contained in the Roanoke County Comprehensive Plan, effective January 12, 1999 (the "Plan"), and will help protect the Airport Road corridor from various forms of retail development which the Plan seeks to avoid. Advance's proposed expansion complies with all of the guidelines set forth in the Plan for Transitional uses. Specifically, the proposed use offers a significant source of new employment for the County and supports the redevelopment of its older corridors with less intensive uses. The proposed use also provides another large-scale commercial building, instead of heavier industrial use which require more County services and resources. Additionally, the aesthetics of the proposed expansion projects satisfy all lighting, parking, buffer and landscape guidelines set forth in the transitional section of both the Plan and the Zoning Ordinance. The impact of the proposed expansion of Advance's existing headquarters is much less intense and will have less of an impact on the property at issue as well as adjoining properties and surrounding neighborhoods than the existing C-2, C. Likewise, the proposed expansion of the Advance headquarters shall impact public services and facilities to a lesser degree than the existing C-2, C classification. Moreover, traffic signalization contemplated by a Performance Agreement to be executed by Roanoke County and Advance and a letter agreement between the County and Roanoke City shall provide enhanced traffic coordination on Airport r--~ Road and its intersections at Municipal Road and Towne Square Boulevard. Additionally, these agreements contemplate widening Airport Road to improve current access into and out of the headquarters. These improvements will enhance overall traffic control and flow through the area. Additionally, the concept plan filed simultaneously with this application provides for an emergency access from the rear of the proposed site, in the event that portions of Airport Road are closed due to flooding. While the City of Roanoke plans to complete a Capital Improvement Program to enhance storm drainage in the Airport Road area by the estimated time for completion of the expansion, the emergency access at the rear of the subject property shall be installed regardless of the status of such improvements. Moreover, an additional plan for storm water management would improve the problems currently experienced by surrounding neighborhoods during flood events. This updated storm water management plan is designed to provide full storm water management for the current as well as proposed office and/or parking construction outlined in the concept plan. Thus, the Property itself as well as the surrounding area will benefit from the expansion of the Advance Auto Parts headquarters and accompanying improvements. F-7 March 1, 1999 Mr. Terrance ~~arrington County Planner County of Roanoke P. 0. Box 29800 Rcanoke, VA 24018-0798 Dear Terry: RE: Re~oni:lg of Shenandcah homes Retirement Village, Inc. property for use by Advance Auto Parts, Inc. Shenandoah Iicmes Retirement Village, Inc. authori:.es Advance Auto to be cur agent for the purpose of re~on- ing 17.11 acres of property owned by Shenandoah Hcmes Retirement Village, Ir.c. (tax map It28,14-I-S). 1Ve understand that they intend tc re;.one and use the property far an expansion of their existing headquarter o~fices and related parking on adjacent land. If you need anything further from Shenandoah Hcmes Retirement Village, Inc. prior to completion of current negotiations with Advance Auto farts, please let me know. Sinter y Shenandoah Hcmes etirement Village, Inc. S~Cfl Hc~r~'~,crne Rocd, NW Rocnoke, VA 24012 51G-~62-5412 FAX: 540.362-76c~ Vi ,, ~ „ ., „ -~ ~ ; .~ r 4~ - ~-1 ~ ~ZJ ~r' ~ -iL~~ /~~;' ,p ~~ ~ ~~ ~ ti .~ X l ) ~ ,/ .. ~+ / / ~ F Sn ~~ `~ ti_ ~ ~~ 1 'r /~,'~ ~j I~% a ~,`,` t' X ~ .; ' i / _ i ~'J / - ~- ,.<. °'~~ ~/`!lam%' l} ~ ~ '~~...% fir/ _ `o } \ \ ~' { /:.. - ^ ^ ~ '~ fit _ ~/~ ~ „ \~.~ ~\y1, ~. 11 \ _ / ./1~l'~. ,,,,,,,F.s""' ,y~ ~\ \, 141 '' t c~ -, ~ J `1~ ~b~ /~ . ~ , ti,~/ -.~ ~ t ` F J A ` ~ ~ C, ~ ~ ~ ,~ ~ ~''r ''4, s -.'~-„'~, ~ ~'- ~ } t ti ~~~ ~.~ ~ ~ ~ ,4 +~ , ~ J ~ ~~ ~_ 'l `tic ~ °` i ~ .,,; . , ~ - /,~ ~ ,,,\ ~ ~~ ,\ r4 -'~, /; ~ ' ' ~ `' i a~ , ~~ ~ , l ` ` ~ ~ `~ ~ r J ~ ' ~ \ J f ' M , x ~^- A / ~.~ ~ .~ ~ ~ ~ v ~ :,ti ~.,~ ~ , / rte` ~' '~ \ - ~ _ ~ ,f 1 1,4 ~ `' r--- _~ J%; 0 1 ~ ~ ~' ' ~ ens i ~ '~ / .W/ 22. ° . / ~e.~ yra ~ {, , /~ ~ . saw- , `r B ~ S3la ~ ` ~ .~ 14. 9~~td ~ 23. 3 urs • vro 'rea 2 ~ ~ , 4 ~ 13. ~ y 9 ~ ` sxv az+y •~' ~ ~ 1 1 e ~• „~0 10:~- scna : ~ 1 ~ , ~ Si.~o ,' o~ a F Y. /r ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Advance Stores Company, Incorporated Rezone from C-2 to I-1 Tax Map No.38.14->-4 and 38.14->-5 For staff use onlyis a/_ '~, COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard gr. .. P.O. Box 29800 Roanoke, VA 24018 ( 540' 772-2068 FAX (5'~O 1 %7?-2108 date recei cei ed bye aopii a e ;~ ~ ~ PCi8Z' ,~ i ' cC5 da~e: p a Casa Nlumber: ~ c Check type or application filed (check all that apply!: ® REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: Robert Z, lti~et2 Fhone:989-6~~3 Address: 4631 Heather give, ~ . ~fi/, , Unit 31"7. Zip Code: 24018 Roanoke, V~. 24018 Owner's name: Robert Z, ~-. Reba. 5. Irletz ~ Phone: X89-6923 Address: 4.631 He~.ther IDrive, S, `~1. , i7nit 317 Zip Code: 24J18 Roanoke, ~Ia. Location of property: Tax Map Number: ~ OS-1- 40U4- Ch~.llen~er Ave., ~.E. Roanoke, V~,, 24012 Magisterial District: ~3olline Community Planning Area: ~3pi1S~,Ck Size of o?rce{ (s): Existing Zoning: C-1 ' 1.U~ ~ acres Existing Land Use: Rente.l Property 43- ,~5 sq.ft. ,: . ... . . ~.~ t Proposed Zoning: C-2 ~ Use ....................... ~~ Stag Use only . a Proposed Land Use: Florl.,t # vpe: Does the parcel meet the minimum lot area, width, and montage requirements of the requested district? YES X NO IF N0, A VARI~.NCE IS REQUIRED FIRST. Does the parce! meet the minimum criteria for the requested Use Type? YES ~ t`JO fF NG, A V,4RIANCE 1S REQUIRED FIRST. If rezoning request, are conditions being prorered with this request? YES NO .! ~~~~ Variance or Section(s) _ __ _ of the Roanoke County Zoning Ordinance in ordar to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF A.NY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/5 V R!S W R/S V Consultation 8 1 /2" x 1 1 " concept plan Application fee ~ Application `~~%~ Metes acid bounds description ~<;, Proffers, if applicable ~ Justification `'•='~~ Water and se~>ver applicatien ~ Adjoining property owners l hereby certify that l am either the owner of the property or the own.er's agent or contract purchaser and am acting with the knowledge aid c.onsent;of the owner. . _ ~ c.- a ~. .. - Owner's Signature: ~ :l{.,f' ,~ ~ ~j~-~'~~ • For Staff Use Only: Case Number ~..~ ~, :: :.:,f,:;::::: .~y ~ ~ Trr ~~ y~~.! ,{ ~^~ ~{ ~ ,...,rte. ~..7 ............................... iEii:E~`st t:[': ~:. ~A Z~°~it17:~ E.rd?!.:~5/isl:'r.(~kG ~~~~Y Y.I;IEi~:1 ~....~.~ .....................:...............:... .:.~..~............:. ~.~.•:~.~.:...........•...~.~.~ Applicant Robert I,. ~~Tetz The Planning Commission will study rezoning and special use permit requests to determine the need and justification far the change in terms of public health, safety, and general welfare. Please ans•rver the foilo~r~ing questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district•ciassification in the zoning ordinance. Property is presently zoned for C-1 of~ice a.nc? institutional use un~?er the Roanoke County Zoning Ordinance. T~hi1e office use may be possible along Route 460 corridor, this road has been prirflarily developed with commercial uses other than office uses. 7.'he proposed use as a florist is a low densitp business a,nd will suit the residential profile as it exists on Route 460 East at the present time. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. General guidelines and policies contained. in Rcsnoke County Comprehen- sive Plan for the subject property vwould not indicate a typical C-2 use. Again, however, the florist will occupy the existing building a.t x,004 Challenger Aveue a.nd will ensure ca~pa.tibility with adjoining land. uses. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. There will be no negative impact on the roads, Schools, parks/recrea.tion and. fire/rescue. dater and sewer capacity are appropriate, therefore there will be no nega-Give impact on the surrounding properties mainly because of the topography and the orientation towards Route 460. ff ~ eiuiWir '.qu+op a~puaoy +aWSld IOW ~ Q Ei ,V . ~~~ ~ ~~~ F ~99 ~ueouop ~ ~ E ~ ~ ~ ~{{ ~ ~ei ~ ~ d~ . I1~1 yl1~? li~~l Bwuozab any ~aBuallE4 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~.. ~, b v ~j 'p ^ e M~.(LP 91 /IA ~ IOIIM JiM~ OEM ~M yy yy yy d A ~ \ t _ .. l d $ 9~ 6$8 ~j I I i i 1 1 1 " ' i `~ " ~ p J ~ 1 $ ~ i ~ r i i i i i i i l 1 ----t-~--,--; 1 ; 1 ; ~ ' ,1 ', 1 ~;;; 1 . ` ^ vJ -~ - ~*' o 1 !s ,~;~ 1 111 1~ 1 1 1 1 ~ 1 1 / •_ 1 ~ 1 ~ 1 11 ~`~ i I 1 1 ~~ 1 I 1~ I ~ j 1 ~ ~ 1 ~1 ~~' 1 j ~ ~~~ ~ ~ 1~ 1 i 1 11 ;' I '' ' ~ ~ 1~~ '1 1 1 { ! i ~ ~~ ~ ~~',~ ~ 1 ' v, ~/ ~ 2 lIl ~ ? 1 1 ' ~ ~ ~ IR '1, '; ~, ', 11 1 1 .1 1 1 1 1; ~ ~ ~ 1 ~ it ~~ 11, 1'1 ~~ \ 11 1 1 ~ L 1 1 1 Pik , , \ ~ ~ ~ ,ksr~---~r-- 1 i ~ ; I 1 , , , , , , ~` ,, R ~ ~ `~ `~~ \ ~. Al 1 ,i 11 \ \ \ `~\ `~~ ~ ~ ~ \ \ \ ` ~ 1 ~ ~ ~ ~ • 1 \ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 1 ~ ~ ~ I ~ ~ 1 ~~ ~ \ ` 1 t 1 1 ~ ~r„i..,..~ ~P \` `` 1 1 1 1 ~ ------ ; 1 ----- --- $ -r ~ $ 1 1 ~\ 1 1, 1 ~. ; ~ \ 3 ~ , . 1 ~ , 8 1 1-0 ~ $ \ .~ ~~. ~ ,. ~.~.~ ~ ~ ; 1 i ~~ ~~~ E ~ 3~ R~~~~~ ~~ ~i B~ I 1208 Corporate Clyde Roanoke, Virginia 24018 tl! ' ;,' , X ` `\ ` h ~ ' ~' ~ ~ G ~~ ~ ` i n r ; ~ ~ U / J . ' ~ / ~ _ ... r ~-\ ~ `` 4 1 o~oGRP~~'~ tG ~ A~ ~ ~ .. ~ X70, ~ -=--` ~ ~ `~, ~~ . ~' ``` ~~ ~ ,, ~ '/ ~ ., . ~ • `` i ' ;/ / , r • _ \~ ~~ ~ , '~ - ~ h ,; ~J i C i ~ G~ ^1) ~ j y ~ ~ ~ \ 11t ! i ~ ~ ,~ ~- `~i iii r *! I ~ ') ~,. r ~' 1 ~J / _, ~// ,1 ~ I ` ~ ~ , ,_~,. x (! / • ~~ ~ =rte' ,~ !- ~ ,p2~ 5 ~'/ ~ r I // / j ~ , ~ ~ ~./ Q ! I ' i i ~ i ~' , • ~ ~ . ~/ / , a4 ~'YF "~ 'a ~ ~ `~ C~~a~xr~ ~~ ~a~xx~~.~..~ J ~ `a ~ _: ~ 7838 UTILITY DEPARTMENT May 24, 1999 NU. Robert Metz 4631 Heather Drive Unit 317 Roanoke, VA 24018 Re: Availability No. 99-108 Challenger Avenue Tax Map No. 50.05-1-1 Water/Sewer Dear Mr. Metz: Public water is available and sanitary sewer can be made available to this commercial property along Challenger Avenue, Tax Map No. 50.05-1-1. Public water can be provided by connection to the sixteen-inch water line located along Challenger Avenue adjacent to this property. At the point of connection, the static water pressure would be 130 pounds per square inch (psi) and the available flow is 1,675 gallons per minute (gpm) with a residual pressure of 120 psi. Apressure-reducing device will need to be installed in a separate vault next to the water meter at the property line to reduce the domestic service pressure to 80 psi or less. A table listing the applicable connection fees per water meter size follows. The total fee includes the connection to the main, meter box, setter and water meter at the property line. It is your responsibility to install the service lateral from the meter to the building under the provisions of the plumbing code. Sanitary sewer service should require an extension of the public sewer of approximately 1000 feet to this property from the sewer main along Challenger Avenue to the east of this property. The sewer line extension must be designed by an engineer and approved by the County prior to construction. The owner would be responsible for the cost of the sewer extension, highway permit, and all other associated requirements. Since this is a commercial facility, you will be required to complete and submit anon-residential sanitary sewer checklist (enclosed) prior to connections to the public sewer and install a sampling manhole on the sewer lateral. 1206 KESSLER MILL ROAD • SALEM, VIRGINIA 24153 • (540) 387-6104 ® Printed on Recycled Paper F~ Robert Metz May 24, 1999 Page Two A selection of water and sewer connection fees based upon water meter size is provided for your information: WATER Off-Site Water Meter Facility Fee g/g" $ 2,690.00 3/4" $ 3,874.00 1" $ 6,886.00 11/2" $15,494.00 2" $27,546.00 Basic Connection Fee $ 500.00 $ 525.00 $ 700.00 $1,800.00 $2,600.00 Total Fee $ 3,190.00 $ 4,399.00 $ 7,586.00 $17,294.00 $30,146.00 SEWER Off-Site Basic Connection Water Meter Facility Fee Fee Total Fee ~/g" $ 1,500.00 $ 100.00 $ 1,600.00 314" $ 2,160.00 $ 100.00 $ 2,260.00 1" $ 3,840.00 $ 100.00 $ 3,940.00 1 1/2" $ 8,640.00 $ 100.00 $ 8,740.00 2" $15,360.00 $ 100.00 $15,460.00 You should incorporate the sewer line extension in the site plan for review under the County development review process. This letter and stated fees are valid to June 1, 2000. If you should have questions or need additional clarification of the above information, please call me at 387-6102. Sincerely, f ,-,,. Robert C. Fronk, P.E. Utility Engineer RCF/ktsh cc: Arnold Covey, Community Development ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Robert L. Metz Rezone from C-1 to C2 Tax Map No. 50.05-1-1 /~ \~ f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 27, 1999 ORDINANCE 072799-3 AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, BEAUMONT ROAD WATER PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Beaumont Road and Old Mountain Road Community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years at an interest rate of 8%; and WHEREAS, the first reading of this Ordinance was held on July 27, 1999, and the second reading was waived because of the emergency nature of the request; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension for the Beaumont Road and Old Mountain Road Community. The total construction cost of this public water project is estimated to be $57,000, to be initially financed as follows: 1 Citizen Participation (10 at $3,155 each) $31,550 Advance from the Public Works Participation Fund $25,450 TOTAL $57,000 That there is hereby appropriated for this project the sum of $25,450 from the Public Works Participation Fund. Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Beaumont Road Water Petition Project" prepared by the Roanoke County Utility Department, dated July 27, 1999, and identified as Exhibit 1. The Beaumont Road Water Project Area is created for a period of ten (10) years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying the sum of $4,500 ($3,155 toward construction costs, and $1,345 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before November 10, 1999, of their a portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: (a) The payment of $4,500 by each property owner/residential connection may be financed for a maximum of 10 years at an interest rate of 8% percent per annum. 2 (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the November 10, 1999 deadline (other than new property owners) shall pay $3,787 ($3,155 construction costs plus 20%) plus the off-site facility fee in effect at that time. 4. That the payment by citizens in the project service area who elect to participate shall be made to the Water Fund. Any off-site facility fee collected on this project shall be returned to the Public Works Participation Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 6. That this Ordinance shall take effect immediately upon adoption. On motion of Supervisor Johnson to waive the second reading because of the emergency nature of the request and adopt the ordinance, and carried by the following recorded vote: 3 AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance 4 • • ° `~ p~ ~,_ ro ~ ~'°~u~o w M • p~~ U Q O ~ ~. a o w ~ °' ~ ~ z -~ U z°~ l o ~ ~ ~w d l am w 0 0 ~ wW ~ w ~ ~ ~ ~' ~ O ~ h W ~ , ~ ° ~z ~ Q cn ~ ~ , w ~ ~~ w c~Q ~ oQ a ~ ~W w~ o w ~z (n W Q -~ U ~ ~ z ~ ~ z W ~I- Q Q a o ~ ~ ~ ~ ~ ~ (/~ ~ ~ ~. ~ ° ~ (/~ a~ m X W ,~ w z ~ ~ M ~ O Q y ~ W ~ ~ ~ ~ IH z Q a aQpa~ W ~ ', o o ~ ~ N $ ~ a b o b ~ h o 'a b ~ ~ b ~ ~ N ~o b n ~ b h as IIaN ~' Ilaf~ N ~ ~ O n b N b b ~ 'moo b h 41 h b b b N h ~ ~ ACTION # ITEM NUMBER ~ °"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 27, 1999 AGENDA ITEM: First Reading of Ordinance Authorizing Creation of and Financing for a Local Public Works Improvement Project and Request to Approve Emergency Water Line Extension -Beaumont Road Water Project COUNTY ADMINISTRATOR'S COMMENTS: As of the time we completed preparation of this agenda packet, we do not have all of the responses from the residents. We will provide the ordinance and that information at the Board meeting. If the required number of residents agree to participate, I recommend that we proceed. BACKGROUND: The Roanoke County Utility Deparhnent was informed on July 15`" that the private well which serves three properties on Beaumont Road was pumping muddy water and had essentially failed. On July 16`", Utility Department staff subsequently received a petition with 10 signatures from property owners along Beaumont Road and Old Mountain Road to extend public water lines to serve their properties. Public water presently exists at the intersection of Cedar Hill and Beaumont Road. The Roanoke County Utility Department responded to this emergency situation and by 2:00 PM on July 16`" had installed a temporary water line above ground to serve the three properties connected to the failing well. This temporary connection will be maintained until a permanent solution is found. In response to the property owners' petition, Utility Department staff explored various options and prepared a preliminary cost study. Utility Department staff has determined that the cost to extend public water lines approximately 1,200 feet to serve 18 properties would cost $47,000. SLl1VIMARY OF INFORMATION: Letters were hand-delivered on Monday, July 19`" to 14 property owners on Beaumont Road and Old Mountain Road. Responses were due on Friday, July 23`d. An up to date accounting of responses received will be provided to the Board. Based on location of properties associated with the petition submittal, the proposed service area was established as shown on the attached sketch. The attached ordinance establishes a special service area for the project with each participating, property owner paying their cost share through a special connection fee as shown below. The ordinance also establishes a method of financing up to $3,000 at an interest rate of 8 % for a period of up to 110 years for the initial participating property owners. This connection fee includes the fair share of the construction cost required to extend the public water system to serve the subject properties along Beaumont Road and Old Mountain Road, as well as, 50 percent of the off-site water facility fee of $2,690. Basic Construction Cost $ 3,155.00 Off-Site Facility Fee (w/50% Credit) 1 345.00 TOTAL CONNECTION FEE $ 4,500.00 ~-- The fee proposed above would be applicable, only if the property owner financially committed to participate in the proposed project prior to or during the 90-day grace period cited below. ALTERNATIVES: Alternative 1: Install the entire water line between Cedar Hill and Old Mountain Road (approximately 1,200 lineal feet at an estimated cost of $47,000). Only 6001ineal feet would be required to serve the three properties presently served by the temporary connection. However, the Utility Department would prefer to complete the loop between Cedar Hill and Old Mountain Road and thereby provide better flow capacity and increased reliability to the Old Mountain Road area. Alternative 2: Insta116001ineal feet of water line to serve the 3 properties presently served by the temporary connection. An additional 3 properties could potentially be served by this line extension. Estimated construction cost for this alternative is $30,000. FISCAL IMPACT: The estimated cost of the project is $47,000. It is anticipated that with 50 percent participation of property owners on Beaumont Road and Old Mountain Road funding of $23,500 from the Public Works Participation Fund will be required. STAFF RECOMMENDATION: Staff recommends proceeding with Alternative 1, but allowing a 90-day grace period before the actual service area is established, as determined by the number and location of responding property owners. Properties not participating within this time period would pay their share of construction plus the full off-site facility fee should they connect at a later date. Based on present fees, the cost to connect at a later date would be $6,000. SUBMITTE BY: Ff ,~~, / . ~ Gary Robertson, P.E. Utility Director APPR VED: Elmer C. Hodge County Administrator ACTION Approved ()Motion by: Denied ( 1 Received ( ) Referred to VOTE No Yes Abstain Harrison _ Johnson McNamara Minnix _ _ Nickens 1 ~ r .~ ; ~~ ~ ^ q b W I II, \ ~ppa~ N ~ ~ ~ b ~ ~ b ~ ~ e ~ b b b h V'i V "1 ~ ~ N b as IIaN ~IaN " 1 ~ ~ I ~O I b `° b I~ h ~ N ~ I ~ ~ h ~ ~ b o ~ I O ~ b b b I ~ I `° o ~ ~ ry I ~ O ~ / ~~~~ ~ ~ ~ 11 ~ ~uno~ o ~ ~, • 0 ~ r'' o W ~ ~ ~ ^ O 1 ~ ~ ~ ~ O (Z, N J ~ , ~ W Z ~ ~ / ~ o ~ 0 1 ~ ~W~ ~_\ ~ ~W~ o u N W E~ o ~ if> 1 ~ ~' ,~ o ~ o ~ ~ o ~ Q o ~ ~~ ~ ~I ~ ° ~z 1 Q ~ '~ 1 ~= w ~ ~~ ~ `~ ~ Q ~~ ,~; ~ UAW ~ z~ `~ ~ ~ ~ ~ ~ ~ ~ W !L z I ~W O~ I U ~ ~ ~ O ~ ~ ~ a ~ ~~~ r~~ ~ ~ ~ ~, 0 ~~~~~ ~ ~ M I ~ ~ f ~ ~~ Im X W ,~ W ~ % v _~~ ~ W ,r ~ ~ ~ ~ _I ~ ~" ~ ~~ ~.~ w /~ J /1 ~'Wi °; , ~ ~ W Q / ~ W ~ ~ ~ (.~ / / ^ S ~ I ~ ^ o ^'_ ~ Z Q ~(\\~ ~ , o ~~ ~ W O ~~ o v~ ~ ~ z -~ o o ~ ~ z ~ c~ ~ ~ / w W ~W / ~ ~ ~ ~ .~ W W ~ W ~ W v~ W Ci I- ,~: ~ }- O cJ z ~ ~ ~ ~! ~ ~ ~ i ^ Cn ~~ ~ ~~ ~ W W W ~ r ~ ~~ ~~ ~~. ~ r i ~ ~ ~ io \~ ~, W ~ ~ ~ ~~ W ~ ~ ~, ~ r ~ m ----_ Z ~~ ~ W ----_- `~ rn ~ ~o ~~ ~~n IH ~ ~ W ~ ~'ap,~ J "~h ~, o ~ -'-- ~ ~ w O °' ~ W _ b ~ N ry h b ~ ~ ~ b ~L ~ ^~l I ~ ~ ~ f- ~ ~ a~ IIaN Cr W -T Q Q e a ~ s ~~ b O h b E-~ U W 00..E ~I Z O ~ O~~ ~ W ~ ~ a ~ W~~ c~ w H h ~, N e r- ~ '~ b io ~ h I ~ /~ W ~ " ~ ti ^~ b ~~ h IIaN ~~% i~ e IW- o ~ b h I~ ~ f b ~ ~ ~ ~ I N b ~ ~ ry b b W ~ `/ ~-/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMI1~lISTRATION CENTER ON TUESDAY, JULY 27, 1999 ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, BEAUMONT ROAD WATER PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Beaumont Road and Old Mountain Road Community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years at an interest rate of 8%; and WHEREAS, the first reading of this Ordinance was held on July 27, 1999, and the second reading was held August 10, 1999; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension for the Beaumont Road and Old Mountain Road Community. The total construction cost of this public water project is estimated to be $57,000, to be initially financed as follows: Citizen Participation (10 at $3,155 each) $31,550 Advance from the Public Works Participation Fund $25,450 TOTAL $57,000 U:\WPDOCS\AGENDA\UTILITY\BEAUMONT.RD 1 That there is hereby appropriated for this project the sum of $25,450 from the Public Works Participation Fund. Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Beaumont Road Water Petition Project" prepared by the Roanoke County Utility Department, dated July 27, 1999, and identified as Exhibit 1. The Beaumont Road Water Project Area is created for a period of ten (10) years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying the sum of $4,500 ($3,155 toward construction costs, and $1,345 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public water extension. That the Board authorizes and approves the payment by the properly owners in the project service area who elect to participate on or before November 10, 1999, of their a portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions (a) The payment of $4,500 by each property owner/residential connectionmay be financed for a maximum of 10 years at an interest rate of 8% percent per annum. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. U:\WPDOCS\AGENDA\UTILITY\BEAUMONT.RD 2 (d) Property owners who wish to participate after the November 10, 1999 deadline (other than new property owners) shall pay $3,787 ($3,155 construction costs plus 20%) plus the off-site facility fee in effect at that time. 4. That the payment by citizens in the project service area who elect to participate shall be made to the Water Fund. Any off-site facility fee collected on this project shall be returned to the Public Works Participation Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as maybe necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 6. That this Ordinance shall take effect immediately upon adoption. U:\WPDOCS\AGENDA\UTILITY\BEAUMONT.RD 3 ~~~ AT A REGULAR MEETING OF THE ROANOKE COUNTY BOARD OF SUPERVISORS HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 27, 1999 ORDINANCE 072799-4 AMENDING SECTION 2-102 AND 2-103 OF THE ROANOKE COUNTY CODE TO PROVIDE FOR ENHANCED NOTICE OF MEETINGS OF THE BOARD OF SUPERVISORS WHEREAS, on January 12, 1999 the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance No. 011299-2 ,which established certain rules of organization and procedure for the Board; and, WHEREAS, the 1999 session of the Virginia General Assembly amended the provisions of the Virginia Freedom of Information Act, in part, to provide for increased notice requirements for public meetings of the public bodies; and, WHEREAS, it is necessaryto amend Ordinance 011299-2 to bring it into compliance with said action of the Virginia General Assembly; and, WHEREAS, the first reading of this ordinance was held on July 13, 1999, and the second reading was held on July 27, 1999. NOW THEREFORE, BE IT ORDAINED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 2-102 of the Roanoke County Code is hereby amended and reenacted to read as follows: (b) The Board shall hold regular meetings on such days as may be prescribed by resolution at the annual organizational meeting in January of each year, but which shall not be less frequent than once a month. The Board shall give notice of the date, time, and location of its meetings by placing a notice in a public location at which notices are regularly posted or in the office of the Clerk to the Board. The Clerk may publish meeting notices by electronic means. The notice shall be posted at least three working days prior to the meeting. (e) The Board may be resolution, when necessary, change the time and place of the regular meeting. The resolution shall set forth the circumstances necessitating such change. . Notice of such change shall be posted in a public location at which notices are regularly posted or in the office of the Clerk to the Board at least three working days prior to the meeting to be held pursuant to the change. Three working days prior to the meeting to be held pursuant to such change, the County Clerk shall give each Board member written notice, personally or by registered mail, of any change from the regular meeting days established by this section. 2. That Section 2-103 of the Roanoke County Code is hereby amended and reenacted to read as follows: **** (d) Notice to the public of a special meeting shall be given contemporaneously with the notice provided members of the Board. 3. That this ordinance shall take effect from and after the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~ • <~r~J Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors 2 cc: File Paul M Mahoney, County Attorney Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Don C. Myers, Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Community Development Terrance L. Harrington, County Planner Gary Robertson, Director, Utility Michael Lazzuri, Court Services Elaine Carver, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Gardner Smith, Director, Procurement John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue 3 ACTION NO. ITEM N0. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 27, 1999 AGENDA ITEM: AN ORDINANCE AMENDING SECTION 2-102 AND 2-103 OF THE ROANOKE COUNTY CODE TO PROVIDE FOR ENHANCED NOTICE OF MEETINGS OF THE BOARD OF SUPERVISORS COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This ordinance amends Sections 2-102 and 2-103 of the Roanoke County Code by incorporating the revised Freedom of Information Act (FOIA) provisions with respect to notices for public meetings. On January 12, 1999, the Board of Supervisors adopted an ordinance establishing your rules of organization and procedure. These rules included a requirement that changes in the time and place of your meeting would be published in the newspaper 24 hours prior to the meeting. The 1999 session of the Virginia General Assembly substantially amended the FOIA. This amendment eliminated the requirement to publish notices of such changes in the newspaper, but required the posting of such notices in a "prominent public location at which notices are regularly posted" or "in the ofFce of the clerk of the public body." This notice shall be posted at least three working days before the meeting. Finally for special or emergency meetings notice "shall be given contemporaneously with the notice provided members of the public body." This proposed ordinance amends Sections 2-102 and 2-103 to incorporate these recent changes. FISCAL IMPACTS: None. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of this amendment to the County Code. 1 ~-1 RespectFully submitted, _ , _, ``rc'r~ . ~C.vv. Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Harrison Johnson McNamara Minnix Nickens G:\ATTORNEY\PMM\AGENDA\NOTICORD.RPT 2 (~-/ AT A REGULAR MEETING OF THE ROANOKE COUNTY BOARD OF SUPERVISORS HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 27, 1999 AN ORDINANCE AMENDING SECTION 2-102 AND 2-103 OF THE ROANOKE COUNTY CODE TO PROVIDE FOR ENHANCED NOTICE OF MEETINGS OF THE BOARD OF SUPERVISORS WHEREAS, on January 12, 1999 the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance No. 011299-2 ,which established certain rules of organization and procedure for the Board; and, WHEREAS, the 1999 session of the Virginia General Assembly amended the provisions of the Virginia Freedom of Information Act, in part, to provide for increased notice requirements for public meetings of the public bodies; and, WHEREAS, it is necessary to amend Ordinance 011299-2 to bring it into compliance with said action of the Virginia General Assembly; and, WHEREAS, the first reading of this ordinance was held on July 13, 1999, and the second reading was held on July 27, 1999. NOW THEREFORE, BE IT ORDAINED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 2-102 of the Roanoke County Code is hereby amended and reenacted to read as follows: (b) The Board shall hold regular meetings on such days as may be prescribed by resolution at the annual organizational meeting in January of each year, but which shall not be less frequent than once a month. The Board shall give notice of the date, time, and location ofi~s meetings 6y placing a notice in a public locaG"on at which nod"ces are regularly posted or in the o~c e of the Clerk to the Board. The Clerk may publish meet"ng not ces by e%ctronic means The notice shall be posted at least three working days prior to the meeting. (e) The Board may be resolution, when necessary, change the time and place of the regular meeting. The resolution shall set forth the circumstances necessitating such change. ~aeh r . Notice ofsu~h change shall be posted in a pub, c /ocation at which notices are regularly posted or in the office of the Clerk to the Board at least three working' days prior to the meeting to be held pursuant to the change. ThrE e working days prior to the meeting to be held pursuant to such change, the County Clerk shall give each Board member written notice, personally or by registered mail, of any change from the regular meeting days established by this section. N/ 2. That Section 2-103 of the Roanoke County Code is hereby amended and reenacted to read as follows: **** (d) Notice to the public of a special meebny shall 6e givEn contemporaneously with the notice provided members of the Board. 3. That this ordinance shall take effect from and after the date of its adoption. G:\ATTORNEY\PMM\AGENDA\NOTICE.ORD 2 ACTION NUMBER ITEM NUMBER -~~ ~ `° ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 27, 1999 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BLUE RIDGE COMMUNITY SERVICES BOARD OF DIRECTORS The unexpired three-year term of Susan Scheibe, who has resigned. The current term expires on December 31, 2000. Please see attached letter of resignation. 2. CLEAN VALLEY COUNCIL The two year term of Vince Reynolds expired 06/30/99. 3. COMMISSION FOR SENIOR AND CHALLENGED CITIZENS Maureen M. Woods, representing the Cave Spring Magisterial District, has resigned from the above commission because of health reasons. Her letter of resignation is attached. 4. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year term of Jay E. Gaylor, Legal Representative, James M. Martin, Senior Representative, and Horace L. McPherson, Citizen Representative expired 06/30/99. Mr. James Martin has notified the Clerk's Office that he does not wish to serve another term. Mr. Horace McPherson has served two consecutive terms and is not eligible for reappointment. The Board recently confirmed the appointment of David Maxey as the Youth Representative; however, Mr. Maxey does not meet the bylaws criteria for the youth representative. Supervisor Nickens, who recommended him, is requesting that Mr. Maxey instead fill Citizen Representative vacancy, and that the youth representative be added to appointments again. This will be added to the August 10 agenda. 5. LEAGUE OF OLDER AMERICANS -ADVISORY COUNCIL 1 ., The one-year term of Thelma Ihrig expired March 31, 1999. She has indicated that she does not wish to serve another term at this time. 6. PARKS & RECREATION ADVISORY COMMISSION The three year term of Robert R. Cookston, Member at Large, expired 06/30/99. The three year unexpired term of Ted Williams, Catawba Magisterial District, who has resigned. The current term expires June 30, 2000. SUBMITTED BY: APPROVED BY: ~ C~C.[1.~_ ~'' Mary H. Allen, CMC/AAE Elmer C. Hodge Clerk to the Board County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Harrison _ _ Denied () Johnson Received () McNamara- _ _ Referred () Minnix To () Nickens _ _ 2 „_. .~. BOS From: TomMoWoods@aol.com Sent: Wednesday, July 14, 1999 6:00 PM To: bos@www.co.roanoke.va.us Subject: (no subject) County of Roanoke, Department of Parks and Recreation 1206 Kessler Road, Salem, Virginia 24153 Debbie Pitts, Assistant Director of Recreation County of Roanoke, Board of Supervisors Mary Allen, Clerk of the Board Roanoke County Administrative Building County of Roanoke, Board of Supervisors H.Odell "Fuzzy" Minnix Roanoke County Administratve Building Dear Sir and Madams: I felt privilegded to have been asked to participate on the Roanoke Commission for Senior and Challenged Citizens and looked forward to serving. Unfortunately, health problems have kept me from attending and up coming surgery will continue to do the same. Rather than have you be one person short I resign my appointment so that you can choose someone to be there full time. It's important work you have elected to do and your doing a good job My thanks and my apologies. Sincerely yours Maureen M. Woods 2615 Dovetail Circle Roanoke Virginia, 24018 1-540-989-3851 " .~ i-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 27, 1999 RESOLUTION 072799-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for July 27, 1999 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: Confirmation of committee appointment to the Blue Ridge Community Services Board of Directors. 2. Acceptance of donation of a sanitary sewer easement from Monroe Gardens, L.L.C., in connection with development of Summerplace Subdivision. 3. Acceptance of donation of a sanitary sewer easement from Thomas. Ltd. in connection with development of Campbell Hills Subdivision. 4. Request from Schools to appropriate $80,000 grant from the Tech Prep Consortium. 5. Request from Schools to appropriate $152,845 School to Work grant to support increased student learning and academic achievement. 6. Request from the Fifth Planning District Commission to change their name to the Roanoke Valley-Alleghany Regional Commission. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item 1 pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development C. Ben Helmandollar, Director, Roanoke Area Tech Prep Consortium Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board Jerry Weddle, Supervisor of Technology 2 ~A-072799-5. a ACTION NUMBER ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 27, 1999 SUBJECT: Confirmation of Committee appointment to the Blue Ridge Community Services Board of Directors COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nomination was made at the July 13, 1999 Board of Supervisors meeting. Blue Ridae Community Services Board of Directors Supervisor Nickens nominated Rita Gliniecki to fill the unexpired three-year term of Susan J. Cloeter. The term expires December 31, 1999. STAFF RECOMMENDATION: It is recommended that the above appointment be confirmed by the Board of Supervisors. SUBMITTED BY: APPROVED BY: ~ . ~~ Mary H. Allen, CMC/AAE Elmer C. Hodge Clerk to the Board County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x Denied () Harrison _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File Blue Ridge Community Service Board of Directors File 4 ~-072799-5. b ACTION NO. ITEM NO ,,~~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 27, 1999 AGENDA ITEM: ACCEPTANCE OF DONATION OF A SANITARY SEWER EASEMENT FROM MONROE GARDENS, L.L.C., TO THE BOARD OF SUPERVISORS IN CONNECTION WITH DEVELOPMENT OF SUNIlVIERPLACE SUBDIVISION COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: ~c This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for off-site sanitary sewer purposes, in connection with development of Summerplace Subdivision, in the Cave Spring Magisterial District of the County of Roanoke: a) Donation of sanitary sewer easement, twenty feet (20') in width, on property along Starkey Road, from Monroe Gardens, L.L.C., (Deed Book 1563, page 1762; Tax Map No. 87.18-2-24), as shown on a plat prepared by Lumsden Associates, P.C., dated May 12, 1998, a copy of which is attached hereto. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, Vickie L. Huffma County Attorney r ~J~ ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Bob L. Johnson to approve cc: File Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development VOTE No Yes Abs Johnson _ x Harrison _ x _ McNamara_ x _ Minnix _ x _ Nickens x 3 S' !SI 'hd~l1 rdd NDIlt~'?JOd2l09 's3~2r~dnb ~da~~r~o2- s~lf~iaossd ,c~~la~r'!s ~p Nd1U/a'~W 2 ~ ~-_.r- ti v~ h 2~ N ~ Q W~ ~ ~ ~O- LT u- ~ 0 h "' ~ -~ C Q Z N ~~ h ~ ~w>Q~ w ' C v ~ lL J~~ r E-. H z v W H ~ W H FC an W C N H Q ~4 U N H z N W O I A H r1 Z .] N C7 a a l a x z ~ ..] a ~ o I -I W F a ,i V] W to ~ r W O A O 2 ~~ H~ x M H z ° v i a H >• ~ a a ~ ~ ~ a ~ U ~ ~ ~ ., . C .7 . U ~ a Q U W RC C7 W II ~ ~ o a z x /J - .C ° i i~ ~ r z ~ ~ `~ ~ U \ ` o \ ~ / \ ~ Y asp ~ ,yam O ~e ~-' ,~~ ~ ~~ ~ o ~ ~~ ~ ~ ' ~~ ~ m , ' ` ~, s ~ a w ~ •o J ~ _ Zw ~ I I I~I ~ '~ d` ~ _ _... W I~..Ir ~a b~ r~~N ~ ~ ~ ° ~ w IVI 4 s o i . N h ~,. ~ I'AI I ~ 2 h ~ ~ ~ 2 ti w ` lr ~. ~ I ~ Q a W I I ,OZ'~9t `~' v, I I M„f~l,by,tON=1N~WaSd3d0 ~ ~~~ QI I Xosi c I I I I v di I I hl I Q~ ~ I I ~ C ~;J ~ F- ! / / /./ / / v~ o / Nab ! ~ ~ 4 / N ~ °~ ` ,= ~m 1 1 ~^ ~ ~h LL9 ~ d L o Q ~ 1 ~ a'~~,N 6L/ % , ~ 0/ G ~v° 1 S~ t- S V N d w Z Z W ~ ~ F-n.Z a~,a U~> r N ~ Y ~~i _ ~ O Gw~ N Z U ~ W J r S-~ A-072799-5. c ACTION NO. ITEM NO. ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 27, 1999 AGENDA ITEM: ACCEPTANCE OF DONATION OF A SANITARY SEWER EASEMENT FROM THOMAS, LTD, TO THE BOARD OF SUPERVISORS IN CONNECTION WITH DEVELOPMENT OF CAMPBELL HILLS SUBDIVISION COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for sanitary sewer purposes, in connection with development of Campbell Hills Subdivision, in the Windsor Hills Magisterial District of the County of Roanoke: a) Donation of sanitary sewer easement, of variable width, on property along Thomas Drive, from Thomas Ltd., a Virginia corporation, (Deed Book 1530, page 32; Tax Map No. 72.02-01-45), as shown on a plat prepared by T. P. Parker & Son, dated November 3, 1997, a partial copy of which is attached hereto. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, V Vickie . Huffma County Attorney J-3 ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x _ Denied () Harrison _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Qbi Qi nb ~~ h p :: N b f~ . h ~ lp ~o n ~ ~ W' ~~ W o ~3m1., ~n W w W W N '~ N ~ Ibb~O !7 N ~ O _ V~ IV m N Nh 7:, M r7 b ^ W vi bO~b y ~ M n h li 22 ° In ° cn v> vl vl ~ U U ¢ ~ ~ ~ p ^ ^ h 7 j on~~ O f.. 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Roanoke County has been the fiscal agent for the state administered Carl D. Perkins federal funds which the consortium has received annually since 1992. Each year money has been appropriated to the grant amount and reimbursed quarterly to the county by the state. SUMMARY OF INFORMATION: The grant of $80,000 for fiscal year 1999-2000 will continue Tech Prep Consortium activities including a part-time director's salary, secretarial pay, staff development activities, student recruitment, program planning, articulation, classroom materials and supplies, and program evaluation. Four percent of the amount ($3,200) goes to the county finance department for indirect costs to administer the funds. FISCAL IMPACT: None STAF R MMENDATION: propriation be approved ~ !+. r C. Ben Helmandollar, Ph. D Elmer C. Hodge Director, Roanoke Area Tech Prep County Administrator Consortium ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x Denied ( ) Harrison _ x _ Received ( ) McNamara- x Referred ( ) Minnix _ x To ( ) Nickens _ x cc: File C. Ben Helmandollar, Director, Roanoke Area Tech Prep Consortium Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board 072799-5.e ACTION ITEM NUMBER U'"~ MEETING DATE: July 27,1999 AGENDA ITEM• Request to appropriate $152,845 School to Work grant COUNTY ADMINIS'TRATOR' S COMMENTS: e ~~P~___, y J BACKGROUND: The State of Virginia received $6.3 million in federal funds under the School-to Work Opportunities Act to support state and local reform efforts. The majority of the funds were to be awarded as grants to local school divisions and their respective school boards to support increased student learning and academic achievement through local education partnerships between schools, parents, businesses and others. In particular, school-to-work dollars allow the Virginia Business-Education Partnership (VBEP-who is administering the grant) to help build and fund partnerships that: • Support increased student achievement of the SOL; • Promote student internships and other after-school work or mentoring experiences that support academic achievement and career exploration; • Strengthen vocational and technical course offerings for students who choose them; • Increase parental involvement in their children's schools and education; and • Facilitate student access to postsecondary education or training opportunities of the student's choice. SUMMARY OF INFORMATION: A Roanoke County School's team was assembled and a grant written. The grant was discussed in central-office staff meetings and signed by Diane Hyatt, Dr. Gordon and all five school board members. A letter was received on June 18, 1999 that the grant had been approved. The following grant proposals were accepted: • Saturday school at six secondary schools • Hire aSchool-to-Work Coordinator (First year only) • Connecting career education goals to Virginia's Standards of Learning • Collaborative academic instructor for Arnold R. Burton Technology Center • 200 Substitute days for "Educators in Workplace", SOL meetings, integrating vocational and academic programs and correlating SOL with workplace skills • Installation and maintenance of a parental contact phone line at Roanoke County Career Center FISCAL IMPACT: There will be no negative fiscal impact as all matching dollars are in-kind and cash scholarships provided by the Education Foundation. STAFF RECOMMENDATION: This is to request that $152,845 (total grant amount) be appropriated by the Board of Supervisors. DER o ~i"'"_ Elmer C. Hodge County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Bob L. Johnson to approve Johnson _ x Harrison _ x _ McNamara x VOTE No Yes Abs Minnix _ x _ Nickens x cc: File Jerry Weddle, Supervisor of Technology Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board r t + ~." 1 ~ ..~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 27, 1999 RESOLUTION 072799-5.f TO ENDORSE THE CHANGING OF THE NAME OF THE FIFTH PLANNING DISTRICT COMMISSION TO THE ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION WHEREAS, the County of Roanoke has been a member of the Fifth Planning District Commission for almost 30 years, and during that time the Commission has worked closely with the County of Roanoke on economic and community development projects; and WHEREAS, on June 24, 1999 the Commission resolved to change its name from Fifth Planning District Commission to the Roanoke Valley-Alleghany Regional Commission to better communicate the geography that it serves, as well as to highlight its mission of promoting inter-jurisdictional cooperation, coordination, and communication; and WHEREAS, the General Assembly amended the Regional Cooperation Actin 1996 to allow Planning District Commissions to change their names to Regional Commissions; and WHEREAS, changing the name of the Fifth Planning District Commission to the Roanoke Valley-Alleghany Regional Commission will not alter the relationship between the County of Roanoke and the Commission; NOW, THEREFORE BE IT RESOLVED that the Roanoke County Board of Supervisors of Roanoke County, Virginia concurs with and supports the resolution adopted by the Commission on June 24, 1999 that the name of the Fifth Planning District Commission be changed to the Roanoke Valley-Alleghany Regional Commission. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: 1 r AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File J. Lee E. Osbsorne, Chairman, Fifth Planning District Commission Wayne Strickland, Executive Director, Fifth Planning District Commission 2 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 27, 1999 AGENDA ITEM: Requestfrom the Fifth Planning District Commission to change their name to the Roanoke Valley-Alleghany Regional Commission COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND On June 24, the Fifth Planning District Commission took action to change the name of the organization from the Fifth Planning District Commission to the Roanoke Valley-Alleghany Regional Commission. A copy of their resolution is attached. The Fifth PDC's Public Relations Committee has been working on the issue of changing the Commission's name over the last year. A committee, composed of representatives from various jurisdictions throughout the region, have surveyed local administrators and discussed in detail with Commissioners the reasons for changing the name of the Commission. SUMMARY OF INFORMATION: The Commission's Charter states that any changes, to the Charter require a concurrence on the part of the member jurisdictions. The Commission is asking that you adopt the attached resolution endorsing the name change. The Fifth PDC advised that they are pursuing this name change for several reasons, including: (1) the current name of 'the Fifth PDC does not relate to any place name in the region and, therefore, individuals, such as local businesses and groups as well as state elected and administrative officials in Richmond, often do not understand what region of Virginia the Commission serves; (2) the name "Planning District Commission" does not accurately reflect the evolving role of the organization in the region since much ofwhat the Commission does is not specifically related to planning but more to coordination of projects, communication of issues, and encouragement toward cooperative activities; and (3) the Commission can take advantage of this name change to educate the public on how the organization has "reinvented" itself as a catalyst for regional action to better serve its member governments, the business community, and citizens of the region. If the name is changed, it will not change the mission and goals of the commission. ~~ STAFF RECOMMENDATION: It is recommended that the Board of Supervisors endorse the changing of the name of the Fifth Planning District Commission to the Roanoke Valley-Alleghany Regional Commission by adopting the attached resolution. Respectfully Submitted by: ~~~ Elmer C. Hodge ------------------- County Administrator -------------------------------------------------------------------- - - ---------------------------- ACTION VOTE No. Yes Abs Approved ( ) Motion by: Harrison _ _ Denied ( ) Johnson Received ( ) McNamara- _ Referred ( ) Minnix _ _ _ To ( ) Nickens ~~ FIFTH PLANNING DISTRICT COMMISSION 313 Luck Avenue, SW Fax: (540) 343-4416 Post Office Box 2569 E-mail: planfiveQroanoke.infi.net Roanoke, Virginia 24010 http://www.roanoke.infi.net/--planfive Phone: (540) 343-4417 The 24`h day of June, 1999 RESOLUTION A resolution to endorse the changing of the name of the Fifth Planning District Commission to the Roanoke Valley Alleghany Regional Commission. `,~.~HFt?EAS, *he Fiftt, Planning District commission has faithfully served it member governments, the business community, and citizens of this region for almost 30 years; and WHEREAS, the role of the Commission has changed dramatically over the past two decades and is no longer simply a planning organization, but is now more integrally involved in promoting coordination, cooperation, and communication among its member governments and organizations within the region, as well as promoting greater cooperation with state and federal agencies, and this function of cooperation, coordination, and communication is clearly outlined in the mission of the organization; and WHEREAS, the name "Fifth" at times presents difficulty for the Commission since local, state, and federal groups are uncertain as to the specific geographic area served by this organization which has lead to some confusion among various groups and the news media; and WHEREAS, in June of 1998 the Commission appointed a Public Relations Committee to look at issues related to promoting the work of the Commission and to examine ways to better enhance the image of the organization; and WHEREAS, the Public Relations Committee recommended that the name of the organization of the Fifth Planning District Commission be changed tc the Roanoke Valley-Alleghany Regional Commission to better reflect the geography served by the organization and the mission of the organization; NOW, THEREFORE BE IT RESOLVED that the Fifth Planning District Commission change its name to the Roanoke Valley-Alleghany Regional Commission, that appropriate resolutions be presented for adoption by its member governments to approve this name change, and, upon the approval of the necessary number of member governments, that the charter and bylaws of the organization be amended to reflect this name change. J. Lee E. Osborne Chairman Serving Alleghany County, Botetourt County, Clifton Forge, Covington, Craig County, Roanoke City, Roanoke County, Salem, and the Town of Vinton ~"'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 27, 1999 A RESOLUTION TO ENDORSE THE CHANGING OF THE NAME OF THE FIFTH PLANNING DISTRICT COMMISSION TO THE ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION WHEREAS, the County of Roanoke has been a member of the Fifth Planning District Commission for almost 30 years, and during that time the Commission has worked closely with the County of Roanoke on economic and community development projects; and WHEREAS, on June 24, 1999 the Commission resolved to change its name from Fifth Planning District Commission to the Roanoke Valley-Alleghany Regional Commission to better communicate the geography that it serves, as well as to highlight its mission of promoting inter-jurisdictional cooperation, coordination, and communication; and WHEREAS, the General Assembly amended the Regional Cooperation Act in 1996 to allow Planning District Commissions to change their names to Regional Commissions; and WHEREAS, changing the name of the Fifth Planning District Commission to the Roanoke Valley-Alleghany Regional Commission will not alter the relationship between the County of Roanoke and the Commission; NOW, THEREFORE BE IT RESOLVED that the Roanoke County Board of Supervisors of Roanoke County, Virginia concurs with and supports the resolution adopted by the Commission on June 24, 1999 that the name of the Fifth Planning District Commission be changed to the Roanoke Valley-Alleghany Regional Commission. ACTION NO. ITEM NUMBER ~_~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 27, 1999 AGENDA ITEM: Request for Work Session to meet with Congressman Bob Goodlatte COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Earlier this year, Congressman Bob Goodlatte wrote requesting to meet with the members of the Board of Supervisors sometime during 1999. The purpose of the meeting was to discuss with the Board members any local issues of concern regarding federal matters or any other issues of interest that the congressman could assist with. When the congressman's office made the request, we scheduled the work session for the August 10 Board meeting at 4:00 p.m. If there are specific issues you wish to discuss, please let me know so we can prepare a list of proposed items for the congressman's review prior to the work session. STAFF RECOMMENDATION It is recommended that the Board of Supervisors schedule a work session for August 10, 1999 at 4:00 p.m. Respectfully Submitted by: ~~~~r`^' Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Harrison Denied () Johnson Received () McNamara- Referred () Minnix _ To () Nickens N- ~ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Unaudited Beginning Balance at July 1, 1999 Balance at July 27, 1999 Changes below this line are for information and planning purposes only. Balance from above $6,750,027 5.94% ~ $6 750,027 $6,750,027 5.94% I $6,750,027 5.94% Note: On December 18, 1.990, the Board of Supervisors adoptea a goal statement to mainuuu uic General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1999 2000 General Fund Revenues $113,709,991 6.25% of General Fund Revenues $7,106,874 Respectfully Submitted, Approved By, ~,r'r'.'.- ~~ Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator M:\Finance\Common\Board\Gen99. WK4 N-a CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Unaudited Beginning Balance at July 1, 1999 $11,042.93 Balance at July 27, 1999 $11,042.93 Respectfully Submitted, .[..cc•ra~ ~ • J~~G Diane D. Hyatt Director of Finance Approved By, Elmer C. Hodge County Administrator M:\Finance\Common\Boazd\Cap99.WK4 ~~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1999-2000 Original Budget $100,000.00 Balance at July 27, 1999 $100,000.00 Respectfully Submitted, Diane D. Hyatt Director of Finance Approved By, ~.~-~ " Elmer C. Hodge County Administrator M:\Finance\Common\Board\Board99.WK4 I'/-y FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIlZGINIA Amount Savings from 1996-97 debt budget Transfer from County Capital Projects Fund FY97-98 Original budget appropriation 23, 1998 Savings from 1997-98 debt fund FY98-99 Original budget appropriation FY99-200 Original budget appropriation Less increase in debt service Balance at July 27, 1999 The following funds have been temporarily advanced from this fund will be reimbursed with future bonds issues: Balance from above $6,884,960 Land purchase and site work for new South County high school (4,000,000) Science Labs (2,170,600) $714,360 Note :These advances will be reimbursed with the 1999 Fall VPSA Bond Sale. Respectfully Submitted, Diane D. Hyatt Director of Finance Approved By, e~.- ~s~ Elmer C. 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U a~ o a ~ ~ ~ ~ ~ ° ~ o v o ~ , ~ ~ `~ ~ ~ o c °o i ~ °o aaU ~ o o aUwU o w~1~E~rxU~ o .~S o N M O O O N M Vl O O O O N M I ~O I~ 00 0 0 0 0 0 0 0 .-r O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 y R y O a R i. ~, C 1 ACTION # ITEM NUMBER "'"` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRG[NIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 27, 1999 AGENDA ITEM: Accounts Paid -June 1999 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF WFORMATION: Direct Deposit Checks Payments to Vendors: $5,564,709.07 Payroll: 6/11/99 $454,205.73 $242,788.90 696,994.63 6/25/99 $470,916.82 $268,516.13 739,432.95 Manual Check 1,613.41 1,613.41 Voids (2,402.28) (2,402.28) $7,000,347.78 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: ~~ n~m~ ~. ,~~iu2~ Diane D. Hyatt Director of Finance .. N~~ Approved () Denied ( ) Received ( ) Referred ( ) To ( ) McManara Harrison Johnson Minnix Nickens No Yes Abs ACTION # ITEM NUMBER -"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 27, 1999 SUBJECT: Work Session on Blue Ridge Parkway Interpretative Center SUMMARY OF INFORMATION: This time has been reserved to brief the Board on the status of the Blue Ridge Parkway Interpretative Center. Representatives from Degen Architects, PC and County staff will share with the Board the plans for the Interpretative Center, including floor plans, renderings and schedules. Submitted by: D Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: VOTE No Yes Abs Johnson Harrison ,McNamara Minnix Nickens ACTION # ITEM NUMBER ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 27, 1999 SUBJECT: Work Session to establish of Goals for County Administrator and Country Attorney SUMMARY OF INFORMATION: This time has been set for the Board members to consider the adoption of goals for the County Administrator and Country Attorney for FY 1999-2000. Memoranda from Mr. Mahoney and Mr. Hodge listing proposed goals are attached. This work session was postponed from the July 13, 1999 meeting. Submitted by: ~~~~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Johnson Denied () Harrison Received () McNamara Referred () Minnix To () Nickens fH o-~ To: Members of the Boar of Supt isors MEMORANDUM From: Elmer Hodge ~~ Subject: Goals for 1999-2000 Date: July 8, 1999 During my annual evaluation a few weeks ago, you said that you want to have agoal-setting session at the next Board meeting. I look forward to this and think it will be most helpful. Listed below are some important issues that we are dealing with; you may have others. As part of our discussion, we may want to further define the objectives and set specific schedules. Regional Water System -One of our major objectives should be to regionalize the Valley water supplies. This is a broad objective that requires the cooperation of other localities, but we all have much to gain. Even though Spring Hollow is almost full, we should improve our distribution to north and east County. One solution would be to work out agreements to share lines with other localities. School Capital Construction and Operating Costs -Most of the Phase I projects are well under way. However, the impact of increased debt service and operating costs will be more evident next year. We have begun hearing of the need for additional funds for Glenvar and the new high school at Woods End. All of these will certainly impact other capital needs as well as the funds available for salaries. Economic Development - If we are to make the improvements that are necessary, we must have a broader non-residential tax base. Specifically, we need to open the first section of GlennMary, begin construction of the Interpretive Center, conclude a contract with Advance Auto, and sell the Valley Gateway shell building. (Hopefully, we will have a contract with Advance in the near future.) You have earmarked the remaining Dixie Caverns funds for G1ennMary for road construction and extension of utilities. The Interpretive Center will need additional funding, perhaps as much as $300,000. There may be an opportunity to open an additional park but that will require funding, also. Fire and Rescue Capital -Some of our buildings need extensive maintenance or additions. The Clearbrook station needs both. We have initiated discussions with Roanoke City about the possibility of a new regional building to accommodate the development in that area. Explore is growing and so is the Mount Pleasant area. Vinton Rescue is working on plans for a new building and will ask us to participate. I-81 and Other Road Improvements -The widening of I-81 will cause a lot of changes, mostly in Roanoke County, and we need to plan for this as we have discussed in the past. This will impact other roads, such as Route 460, interchanges, homes, and businesses. Staffin,g_Issues -During the budget process and my evaluation, you expressed interest in having us monitor staff turnover. We are having some difficulty recruiting and retaining ^ ~~~ • -2- employees in some departments due to salary differentials and the low unemployment rate. We are also working to improve our staff training and evaluation systems. Berglund Sign Relocation - I anticipate spending several more days on this matter to relocate the sign and resolve issues. Regional Refuse Collection -This issue has been going on for a long time and needs to be put on a schedule. CountkGarage Bid - As requested by the Board, we will get bids from the private sector to see if our vehicles can be maintained less expensively. The County Schools have indicated they want to submit a bid, also. . County Capital Projects - A number of County construction projects now under way require monitoring. We have several staff working to improve our project management skills to better control these efforts. The projects include: * Construction of a regional animal shelter. The SPCA will terminate our contract in • July, 2000 * Construction of the joint fire and rescue training center * Renovation of the Salem Office Supply building for Courthouse staff * Construction of the Parkway Interpretive Center * Construction of the City/County firing range. I look forward to working with you to establish goals for the year. Please let me know if you have any questions. • ^ go,~vot~ covrrrY ~~cro[uv~~s o~c~ 0 -'1 Roanoke County Administration Center 5204 Bernard Drive, S. W. -Room 431 Roanoke, VA 24018-0798 772-2007 772-2089 fax MEMORANDUM TO: Board of Supervisor, w n ,~y~ ~ FROM: Paul M. Mahoney ~r~ I ~ ~ Y DATE: 28 June 1999 SUBJECT: Goals for the County Attorney A work session is scheduled for your meeting of July 13, 1999 to consider the adoption of goals for the County Administrator and the County Attorney for FY 1999-2000. Attached you will find a document listing several topics for your consideration. Upon review of this document you will see that many of the items are not drafted as goal statements. Since I am not sure that you are aware of all the various activities of this office, it is difficult to recommend specific goals which exclude consideration of these activities. Once there is a recognition of the full scope and breadth of the duties, responsibilities, and activities of this office, then one can develop a list of goals. Much of our work involves routine, day-to-day advice and assistance to County officers and departments. Often our work is "reactive;' that is we react to changing Board priorities or outside events that were not anticipated at the beginning of the year. The ultimate "goal" of this office is to practice preventive law or "an ounce of prevention is worth a pound of cure." I look forward to discussing these issues with you in our upcoming work session. PMM/ spb GOALS FOR 1999-2000 COUNTY ATTORNEY o-~, I. Economic Development: negotiate/review/draft Performance Agreements and other contracts to implement projects; complete land/easement acquisitions; support staff in development process. (Glenn-Mary, Advance Auto, and R&L Carriers) II. Conclude Hanging Rock Estates bond revocation dispute. III. Social Services Department: ongoing advice and counsel, litigation (guardianships, termination of parental rights, custody matters), CPMT representation; allocate approximately 600 attorney hours annually. N. Inter-Jurisdictional Issues A. Conclude Vinton Gain Sharing Agreement; Commission on Local Government and judicial proceedings B. Water Agreements (Roanoke City, Salem, Botetourt County) C. RVRA and Regional Airport D. Storm water management V. County Code revisions: A. Building Code B. Subdivision Ordinance C. General Assembly amendments D. Supplement #5 E. Use Value Assessment Ordinance F. Procurement Code VI. Represent the Treasurer and Commissioner of the Revenue in all tax collection litigation in General District and Circuit Court, serve as hearing officer in Debt Set-Off Collection administrative hearings, Code opinions/interpretations, assessments (land use and roll-back tax issues) VII. Review/revise/approve 150 development review documents (Chattel Deeds, Land Subdivider's Agreements, Erosion and Sediment Control Agreements, Bond Agreements, Letters of Credit, Storm Water Management Agreements, Contractor's Permit Agreements, Site Agreements, easements) within 3 working days of receipt VIII. Prepare Board Reports, Ordinances and Resolutions for 24 meetings of the Board of Supervisors G:\ATTORNEY\PMM\COATT'Y\9899GOALOTL . ~ .~ V-~, IX. Zoning Ordinance enforcement: Dantzler Stables, Whitlow Auto Crushers & Sales, Rising Star Sports Camp, and Keeling tine dump. X. Reduce if not eliminate use of outside counsel for easement acquisitions: Utility Department, Drainage Program and road projects XI. Monitor outside counsel to conclude successfully the following matters: Bill Lee, Wayne Engineering, Dixie Caverns PRPs XII. Coordinate, monitor and represent the Board's legislative interests before the General Assembly XIII. Respond to all citizen and attorney inquiries/complaints; monitor FOIA compliance; allocate approximately 50 hours annually to the County's information line XIV. Utility Department: draft, execute and record all documents related to utility extension and public works improvement projects, sale of surplus well lots, utility billing XV. Human Resources: 3-5 grievances per year, Employee Handbook revisions, compliance with federal employment legislation, EEO; conclude internal investigation of harassment complaint. XVI. Public Safety: emergency communications, (conclude Woltz tower site condemnation), animal control, subpoena issues XVII. Risk Management: self-insurance trustees, claims against the County; dividend claim against VML self insurance pool. XVIII. Procurement: review contracts and procedures for compliance with the Act, bid protests and litigation challenges to purchasing decisions; Voting Rights Act exemption from preclearance provisions. XIX. All County departments: respond to regular inquiries and attend meetings as requested X. Training and continuing legal education XI. Participate in County Administrator's "teamwork" initiatives for County staff; participate in the "E-Team". G: ~1TT'oRN EY\PMM\COATI'Y\9899GOAL.OTL ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER 5204 BERNARD DRIVE, ROANOKE, VIRGINIA, ON TUESDAY MEETING DATE: July 27, 1999 AGENDA ITEM: Work Session on non-standard refuse collections COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: This time has been set aside to discuss non-standard refuse collection. Information on this issue was provided to the Board on July 9. There was not sufficient time for discussion at the last Board meeting and I would like to do so at this time. Elmer C. Hodge County Administrator ----------------------------------------------------------------- ACTION VOTE No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred To Motion by: Harrison Johnson McNamara Minnix Nickens AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON JULY 27, 1999 RESOLUTION 072799-6 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens. Johnson NAYS: None A COPY TESTE: /~~. Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Closed Session File ~• PETITIONER: FRIENDSHIP MANOR CASE NUMBER: 23-7/99 Planning Commission Hearing Date: July 6, 1999 Board of Supervisors Hearing Date: July 27, 1999 A. REQUEST Petition of Friendship Manor Inc. to obtain a Special Use Permit for a life care facility, located at the intersection of Hershberger and Florist roads, Hollins Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked about the difference in the old plan versus the new concept plan. Staff said the current plan shows all existing buildings., D. RECOMMENDED CONDITIONS 1) That future build-out and development of the site shall be in general conformance with conceptual plan entitled "Exhibit A" Friendship Manor Retirement Community, prepared by Lumsden Assoc. and dated May 7, 1999. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval of the petition with the recommended condition. The motion for approval carried with the following roll call vote: AYES: Thomason, Witt, Robinson, Ross, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other c Jane Scheid, Alternate Secretary Roanoke County Planning Commission R- I C] Roanoke County Department of Community Development Memorandum TO: Planning Commission Members FROM: David Tickner, AICP Planner DATE: 6/25/99 RE: 23-7/99 Friendship Manor Special Use Permit Application This Special Use Permit application is being made by Friendship Manor, Inc. for their property at the intersection of Hershberger and Florist Roads. The purpose of the SUP application is to bring this development into complete compliance with the Zoning Ordinance. • Background The Friendship Manor facilities at this location were approved by the Board of Supervisors in 1979. Approval was in the form of a rezoning action that rezoned part of the property to commercial, and other parts of the property to residential. Roanoke County did not have a zoning ordinance definition for a Life Care Facility at that time, so the multiple zoning districts were a way to allow the multiple residential, service and office uses that comprise Friendship Manor. In 1992, Roanoke County adopted the new zoning ordinance and maps. At that time we rezoned all of the Friendship Manor property C-2, because Life Care Facilities are allowed by SUP in C-2 districts. Most of the Friendship Manor Facilities have been constructed since 1979. However, future build-out of the property will involve an expansion of their convalescent center, and the construction of approximately five additional apartment-type buildings near Florist Road. The issuance of the SUP will re-certify Friendship Manor's rights to their 1979 development plan, and alleviate any legal questions regarding the grandfather status of the property and facilities given the current C-2 zoning of the land. Staff recommends that the SUP be approved with the following condition: 1. That future build-out and development of the site shall be in general conformance • with conceptual plan entitled "Exhibit A" Friendship Manor Retirement Community, prepared by Lumsden Associates and dated May 7, 1999. _ _ _ ~~ i • • • is the application complete? Please check if enclosed. Hrru~r + ~~~, ~- ~~- ~ - • -- THESE ITEMS ARE MISSING OR INCOMPLETE. ws v ass v ws v X 8 1 /2' x 11 "concept plan X Application fee X Consultation ~ Proffers, if applicable X Application X Metes and bounds description I~cation X Adjoining property owners Justification ~ Water and sewer app certify that ! am either the owner of the Aroperty or the owner's agent or contract purchaser and l hereby t' ~`(~ c~.r~e,. ~''.+.-. am acting with the knowledge and consent of the owner. ~ ~ , L0/Z0'd 80ZZi?LLObS n8 W0~-J~l~ 871i'I Sb:SZ 666T-bZ-H3~ For• Sfaff Usa Only: Case Nutnher ~- i Applicant Friendship Manor, Inc. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-31 as we-t as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. This request for the Special Use Permit is required in order to bring the existing zoning in conformity with the Zoning Ordinance. There have been questions over the preceding time period as to whether or not all or a portion of the Friendship Manor complex was a non-conforming or grand- fathered use. It is the intent of Friendship Manor to obtain a Special Use Permit to insure that its use of the property is in strict conformity with the Zoning Ordinance. Friendship Manor submits and is willing to agree to a condition that the property will be developed in substantial conformity with the Friendship Manor Retirement Community plat dated May 7, 1999 prepared by Lumsden Associates, P.C. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. . This is an effort to bring the existing zoning into conformity with the Zoning Ordinance. ' i . Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as wail as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and tirelrescue. The development of the property will have no additional impact on County facilities as this is are effort to bring the property into substantial conformity and to provide for future development as permitted under the Zoning Ordinance. L0/~0'd 80tiZZLLObS (18Q W00-J.10 871d 9b:SZ 6662-bz-H3d The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the folloµ~ing questions as thoroughly as possible. Use additional space if necessary. • i• h N^ W~ D ' ~~ i ~~ !il k \ m i~ ~ ~ R t ~~•- j i _ d~ / ~ 1 W ~U` ~ ~.~ ~ ,7 ~/ i' \Y , \ .-' Why `°~~ , h}~'~ oe 3 C°~- r m~-- C ~~ % ~ 4 a \~~ ~~~ \ ~ ~~~ V W 442 O4 ~x a i W W ~ ti u ~ ~a F ~i ~~ ~~ ~ ~~ ~ ~* ag xa ` ~~yJ ~ `~~ < !r '' ;~ ~ ti ~~<~ w V SLgu1 ~-a~ w~'fiy~eua ~ ,sxrnes anNa~ax• O ~~ W x E~ ;;L..A N ~r ~ k ~w Ze.., ~~ Un••- ~ U t W v Z ~~ O O ~ ~ E-~ ~ ~ z ~ o ~ m m K ~ ~ O ~ ~ ~ ~ a U ~ n ~ o~ H xH U~ ~ ~ p m ~a z ' ~ z~ ~~~~ ~~ ~ ~W~yy W ~ m a ~ E W ~' w ~B zd y~ EN~ M ~Y~r ~~yy{{ O ~~Iiv~U A ~ 7~~h~88~ ~~N~C~S ti ~~ a < ld~5 a ::c::%~i<~:y': ~y t9 W k 0 2 ~~ 0 t 0 V m ~~ ~. s Y ~ *+' i v ~i ~4E N goaD~~s ~ ~ / `% r; ,~ w N~;N~ ~' p p,, ~g~, R~0 , N 1 y~~ ORBS// ~ G N f ~~ i i i /~ ~ i 1 / N g / /~ .-. C$ // ~ // yx cil //~ // < ~ i / / U / / ~I ~. I -~~~~~~ moo: Lam"' R-~ • TH ~~ fl 8. xie •. O ~~ ~,~ter _ ~ [ _ i .a ~. ~ i v _ -~~ . y~, ~ij: ~i~,. ~" ?,.'r,. - ROANOKE COUNTY Friendship Manor, Inc. • DEPARTMENT OF Special Use COMMUNITY DEVELOPMENT Tax Map No. 38.15-1-1, 2, 3, 4, 5 ~'- ! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 27, 1999 ORDINANCE GRANTING A SPECIAL USE PERMIT TO FRIENDSHIP MANOR, INC. FOR A LIFE CARE FACILITY TO BE LOCATED AT THE INTERSECTION OF HERSHBERGER AND FOREST ROADS (TAX MAP NOS. 38.15-1-1, 2, 3, 4, AND 5), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Friendship Manor, Inc. has filed a petition for a Special Use Permit for a life care facility to be located at the intersection of Hershberger and Forest Roads (Tax Map Nos. 38.15-1-1, 2, 3, 4, and 5) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 6, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 22, 1999; the second reading and public hearing on this matter was held on July 27, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Friendship Manor, Inc. for a life care facility to be located at the intersection of Hershberger and Forest Roads (Tax Map Nos. 38.15-1-1, 2, 3, 4, and 5) in the Hollins Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCSWGENDA\ZONING\FRIENDSH.SUP 1 ~- Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 27, 1999 ORDINANCE 072799-7 GRANTING A SPECIAL USE PERMIT TO HAROLD AND SHIRLEY HORN TO OPERATE AN EQUIPMENT SALES AND RENTAL FACILITY TO BE LOCATED AT 5264 WEST MAIN STREET (TAX MAP NO. 64.01-3-4), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Harold and Shirley Horn have filed a petition for a Special Use Permit to operate an equipment sales and rental facility to be located at 5264 West Main Street (Tax Map No. 64.01-3-4) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 6, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 22, 1999; the second reading and public hearing on this matter was held on July 27, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Harold and Shirley Horn to operate an equipment sales and rental facility to be located at 5264 West Main Street (Tax Map No. 64.01-3-4) in the Catawba Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 1 On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: rn Q~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney U:\WPDOCS\AGENDA-9\July99\7-27horn#7.wpd 2 ROANOI~E' COUlw`TY Xcxrotd and Shirley Torn D.~'PAR7'M,EMT QF Speciacl Use ~d'aMMUMl~'~' DEVELOPMENT ~''ax Map 1Vo. 6.01-3-~ w.. PETITIONER: HAROLD & SHIRLEY HORN CASE NUMBER: 24-7/99 Planning Commission Hearing Date: July 6, 1999 Board of Supervisors Hearing Date: July 27, 1999 A. REQUEST Petition of Harold and Shirley Horn to obtain a Special Use Permit to operate equipment sales and rental facility, located at 5264 West Main Street, Catawba Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked about the adjacent residence and buffering. Staff commented as follows: approximately 50 feet of vegetation exists along the rear property line; the adjacent residence which is occupied is zoned C-2 and no buffering is required y In response to questions from the Commission, the applicant said there is no concept plan since the proposed use will be located in the existing structure which is currently being used. Mr. Horn wants the flexibility to have two entrances rather than one and the parking area will be graveled , D. RECOMMENDED CONDITIONS 1) Access to this site shall be restricted only from West Main Street (Rt. 460) and no access will be allowed from Pleasant Run Drive (Rt. 796). Only one (1) access point to this property shall be allowed for the equipment sales and rental use. This will be modified according to VDOT requirements. 2) Existing vegetation (trees and shrubs) 50 feet inward (to the north) from the southern property line shall be undisturbed. Type E screening shall be installed along the rear (southern) property line adjoining Pleasant Run Drive on any area of this site that is unscreened from Pleasant Run Drive, in the opinion of the Zoning Administrator. The vegetative screening shall to be used as needed to fill between existing trees. Type E screening shall consist of a 50-foot buffer yard with large deciduous and large evergreen trees, small evergreen trees and one row of evergreen shrubs. 3) All C-1 sign regulations shall apply to this site for on-premise signage. E. COMMISSION ACTION(S) Ms. Hooker moved to recommend approval of the request with the recommended conditions. The motion for approval carried with the following roll call vote: AYES: Thomason, Witt, Robinson, Ross, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other ~ ~~-~. Jan Scheid, Alternate Secretary Roanoke County Planning Commission STAFF REPORT ~~ PETITIONER: Harold & Shirley Horn PREPARED BY: John Murphy CASE NUMBER: #24 - 7199 DATE: 7/6199 PART I A. EXECUTIVE SUMMARY This is a request for a Special Use Permit at 5264 West Main Street for an Equipment Sales and Rental business. The property, currently housing Dixie Caverns Auto Parts, is 2.48 acres in size and is zoned C-2. The property is designated as Transition in the Community Plan and is located in the Catawba Magisterial District and the Glenvar Community Planning Area. B. DESCRIPTION This is a request of Harold and Shirley Horn for a Special Use Permit on a C-2 zoned property in order to operate an Equipment Sales and Rental business. The existing 2.48 acre site is the location of Dixie Caverns Auto Parts and is located between West Main Street (Rt. 460) and Pleasant Run Drive (Rt. 796) in the Glenvar area of Roanoke County. C. APPLICABLE REGULATIONS The equipment sales and rental use are permitted in the C-2 district with a Special Use Permit. The following use and design standards will apply: Aten-foot planting strip shall be provided adjacent to any public street right of way. Within the planting strip, one large deciduous, large evergreen or small deciduous tree shall be planted every thirty (30) linear feet. Such plantings shall comply with the landscaping requirements contained in Section 30-92, of the zoning ordinance. In addition the storage and/or display of goods and materials in the planting strip required above shall be prohibited. VDOT approval will be required for the entrance since it is a change of use. Site plan review will be required to ensure compliance with current development standards. Changes in the existing building will require architectural plans. Health Department approval will be needed if changes are required for the septic system. PART II A. ANALYSIS OF EXISTING CONDITIONS Location -The property is south of the I-81 and Rt. 460 corridors and fronts on the eastbound lane of West Main Street approximately 850 feet south of the intersection of Pleasant Run Drive. This site is within the Glenvar Community Planning Area. To~ography/Vegetation -The site is generally flat with a slight slope to the south. The portion of the property that houses the steel building is surrounded with gravel and some chain link fencing. There is some vegetation to the rear of the building. The eastern half of the property is undeveloped and is grassy. The existing entrances from West Main Street to the site are generally at road grades. 2 Surrounding Neiahborhood -The south side of west Main Street in this general area is zoned C-2. There is a residence adjoining this site to the east of the property, but this property is also zoned C-2. The access to that property is from Pleasant Run Drive. To the west of this property is an undeveloped site. Across from the subject property is all VDOT right of way to the far side of interstate 81. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The site currently has a steel building with approximately 4016 square feet. The building is situated on the west end of the property and the building is generally centered between the two (2) existing entrances. Changes to the site and/or building have not been formalized and are pending negotiations between the property owner and lessee. In addition, this property is the site for the recent installation of two (2) off-premise signs (billboards). Access -The site now has two (2) access points to West Main Street with approximately 50 feet of separation. The entrances, driveway and associated parking are gravel. The existing entrances do not meet the current VDOT design standards or Roanoke County entrance separation standards. Roanoke County requires a minimum of 500 feet of separation for access points on arterial highways. The speed limit on West Main Street (Rt. 460) in front of this site is 55mph. There is a shared center turn lane in front of the site that turns into a grass median at the eastern end of this property. Traffic Circulation - A concept plan was not supplied by the applicant for the proposed new use describing on-site traffic circulation. Fire & Rescue/Utilities -The site is currently served by public water and has a septic system, but public sanitary sewer is available. Fire and rescue anticipates no change in service to the site. Engineering -The Engineering Division of the Department of Community Development is requesting the donation of an additional five (5) feet of right of way, from this property, for road improvements on Pleasant Run Drive. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN This site is designated as Transition in the 1998 Community Plan as well as the 1985 Comprehensive Plan. Transition areas generally serve as developed buffers between highways wand nearby or adjacent lower intensity development. This category encourages the orderly development of highway frontage parcels, however, intense retail and highway oriented commercial uses are discouraged. As a part of the 1992 comprehensive rezoning of Roanoke County, the zoning of this property was changed from M-1 to C-2 to more accurately reflect the use that was on the property. Office, institutional and small-scaled coordinated retail uses are encouraged in this designation. The Transition designation emphasizes creative architectural design and landscaping as a part of site development. The equipment sales and rental use would be more suited for the Core land use designation. D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARDS A concept plan was not provided for the equipment sales and rental. Complete review of engineered plans will be required for the proposed equipment sales and rental business since this is a change of use for this site. Full compliance is anticipated once current County development standards, stormwater management standards as well as VDOT entrance standards are implemented during the site plan review process. ~' ~ PART III A. STAFF CONCLUSIONS This area was designated as Transition in the 1985 Comprehensive Plan as well as the 1998 Community Plan. The Core designation better suits the equipment sales and rental use due to its more intensive nature. A concept plan was not submitted as part of this application. Staff is concerned with the extent of redevelopment of the site that may be necessary to bring it into full compliance with County and VDOT standards. VDOT had a concern about questionable sight distance on West Main Street at the entrance to this site. Staff recognizes that with the depth of the lot and with some additional vegetation to the rear (south) of the site the screening and buffering intent of the Transition designation may be met, with some conditions. Staff recommends that if the Commission makes a favorable recommendation for this request that the following conditions be considered: 1. Access to this site shall be restricted only from West Main Street (Rt. 460) and no access will be allowed from Pleasant Run Drive (Rt. 796). Only one (1) access point to this property shall be allowed for the equipment sales and rental use. 2. Existing vegetation (trees and shrubs) 50 feet inward (to the north) from the southern property line shall be undisturbed. Type E screening shall be installed along the rear (southern) property line adjoining Pleasant Run Drive on any area of this site that is unscreened from Pleasant Run Drive, in the opinion of the Zoning Administrator. The vegetative screening shall to be used as needed to fill between existing trees. Type E screening shall consist of a 50-foot buffer yard with large deciduous and large evergreen trees, small evergreen trees and one row of evergreen shrubs. 3. All C-1 sign regulations shall apply to this site for on-premise signage. C L_~ • • COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. P.O. Box 29800 Roanoke, VA 24018 (540 772-zo6a FAx (540 ~ 772-2 ~ 08 For staff use only date r v r----- received by: application f PC18Z.~ dot ~ plac~r~~o'ssued:~~'' oCS date: Case Number; ~ Check type of application filed (check all that apply): ^ REZONING ®SPECIAL USE ^VARIANCE Applicant's name: Harold and Shirley Horn Phone:380-2004 5647 West River Road, Salem, VA Address: ZipCode:24153 CONTACT EDWARD A. NATT, 1919 Electric Rd. - Harold and Shirley Horn ' Phone380-2004 s name: Owner Address: 5647 West River Road Salem, , VA Zip Code: 24153 ONTACT EDWARD A. NATT, 191 Electric Rd., Roanoke, VA 24018 774-1197 Location of property: Tax Map Number: 64.01-3-4 oute 460 West - Magisterial District: Catawba ity of Salem 264 West Main Street ~~ Community Planning Area: Catatirba Size of parce! (s): Existing Zoning: C-2 2 .48 acres Existing Land Use: Auto Body Shop and Auto Parts Sale sq.ft. ~:: ~.; Proposed Zoning: C- 2 Fcr Stair` Use Oniy Proposed Land Use: ^lractor Equipment Sales and Service UseType: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF N0, A VA~=sIANCE 1S REQUIRED FIRST. Does the parcel meet the minimum criterid for the requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. (f rezoning request, are conditions being proffered with this request? YES NO N/A :~;;; `~`~~`. J I Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT eE AC;OtI/ I to it alv r ur THESE ITEMS ARE MISSING OR INCOMPLETE. ors v ws v ors v Consultation X 8 1 /2" x 1 1" concept plan X Application fee X Application '~ $ Metes and bounds description « Proffers, if applicable X Justification ~'=" Water and sewer application X Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of~14e owner. ~ ~ - ~~~ Owner's Signature: 0 / rley ttprn . Foi Staff Use Only; Case Number ~~ ~y!~~~[ r~?-~~t {~~~7~ ~~~~ ~ppl;cant Harold and Shirley Horn The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the follo~^ring questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposas of the Zoning Qrdinance tSection 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The request would allow for the use of the property for a general commercial purpose in a generally rural area of the County. The proposed. tractor sales and service would fit this area of the ' Catawba Magisterial District. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. The Comprehensive Plan of the County will be further utilized by permitting the use of an existing commercial parcel on a major arterial highway for .a commercial use appropriate with land use in the area. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. The proposed use will have no negative impact on public services and facilities, water, sewer, roads, schools, parks and recreation and/or fire services.- R-a- • • • _.. .. ~ _ ~ , "" 53ss .5393 2. 3.8 Ae. 5567 1. x.89 PG. 1173 1.07 Ac.(b) . t.zs Ac.(c} , e 53872 °~ 4 C ~• ~~~ ~ '' `. ~ ~ t, : ~e9 21 ~ k. ~ + ~ z.as ac. ~~ . ~,~~.~ ~ 32. ~ 34. s„5 11A8 3~1. ~ 5t, s $ ~ t~\ 3.ngir rt ' 29. ~ ~~~4e Rt. 8~ e BT9 w z.~ a~. S~e~ Sxz 35. ~°"~ \ Sszo z~a ~' ~ 36. 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N t.o9.4c. 1.~8Pe. :~~ _g 4 2 Haro ~d and Shirde y Horn Special Use Tax ~Iap No. 64..01--3-4 ~- a. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 27, 1999 ORDINANCE GRANTING A SPECIAL USE PERMIT TO HAROLD AND SHIRLEY HORN TO OPERATE AN EQUIPMENT SALES AND RENTAL FACILITY TO BE LOCATED AT 5264 WEST MAIN STREET (TAX MAP NO. 64.01-3-4), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Harold and Shirley Horn have filed a petition for a Special Use Permit to operate an equipment sales and rental facility to be located at 5264 West Main Street (Tax Map No. 64.01-3- 4) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 6, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 22, 1999; the second reading and public hearing on this matter was held on July 27, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Harold and Shirley Horn to operate an equipment sales and rental facility to be located at 5264 West Main Street (Tax Map No. 64.01-3-4) in the Catawba Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\HORN.SUP 1 r" • '~ t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 27, 1999 ORDINANCE 072799-8 AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH BOTETOURT COUNTY FOR THE SALE OF SURPLUS BULK WATER FOR A TERM OF FIVE YEARS AND ESTABLISHING RATES THEREFOR WHEREAS, Section 15.2-2112 and 15.2-2148 of the 1950 Code of Virginia, as amended, authorizes counties to negotiate and execute contracts forthe purchase and sale of water; and WHEREAS, Roanoke County and Botetourt County desire to promote regional economic development and other cooperative efforts for their mutual benefit and the benefit of their citizens; and WHEREAS, Roanoke County has agreed to sell water to Botetourt County for these purposes, and desires to continue said water sales for an additional term of five (5) years; and WHEREAS, the first reading of this ordinance was held on July 13, 1999, and the second reading was held on July 27, 1999. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to execute an agreement with Botetourt County for the sale of surplus bulk water, upon the concurrence of the Utility Director, and upon form approved by the County Attorney. 2. That the rates or charges for said water shall be $3.40 per 1,000 gallons. 3. That the term of this agreement shall expire July 1, 2004. 1 Y • 4. That this ordinance shall take effect immediately upon its adoption. On motion of Supervisor Johnson to adopt the ordinance setting rate for water at $3.40 per 1,000 gallons and term of agreement at 5 years, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney 2 2 ~ ,' • •1 ACTION # ITEM NUMBER `"~ "' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 27, 1999 SUBJECT: Second Reading of Ordinance Authorizing the Execution of an Agreement with Botetourt County for the Continued Sale of Surplus Bulk Water COUNTY ADMINISTRATOR'S COMMENTS: I recommend approval of this agreement but have placed it on the agenda during the evening session to give us time to discuss the issue during the Closed Meeting. SUMMARY OF INFORMATION: Roanoke County entered into a contract with Botetourt County dated May 21, 1990. This contract provided for Roanoke County to provide surplus water to Botetourt County along the Route 604 corridor. The contract period was five (5) years in duration and expired in May 1995. The sale of surplus water has continued since that time under the previous contract conditions. Both parties have expressed a desire to renew the contract. Under the attached Ordinance the contract would be extended for an additional five (5) years. Botetourt County would be allowed to purchase a maximum of 250,000 gallons per day. The present usage is approximately 50,000 gallons per day. The first reading was held on July 13, 1999. STAFF RECOMMENDATION: Staff recommends approval of the agreement following the second reading on July 27, 1999. Staff also recommends that the County Administrator be authorized to execute the agreement at that time. SUBMITTED BY: ~~ ~~ 1 Gary Robertson, P.E. Utility Director ACTION Approved () Motion by: Denied ( ) Received ( ) Referred to S-~ APPROVED: ~~ Elmer C. Hodge County Administrator VOTE No Yes Abs Harrison _ _ _ Johnson _ _ _ McNamara _ _ _ Minnix _ _ Nickens M ,~- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 27, 1999 AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH BOTETOURT COUNTY FOR THE SALE OF SURPLUS BULK WATER FOR A TERM OF YEARS AND ESTABLISHING RATES THEREFOR WHEREAS, Section 15.2-2112 and 15.2-2148 of the 1950 Code of Virginia, as amended, authorizes counties to negotiate and execute contracts for the purchase and sale of water; and WHEREAS, Roanoke County and Botetourt County desire to promote regional economic development and other cooperative efforts for their mutual benefit and the benefit of their citizens; and WHEREAS, Roanoke County has agreed to sell water to Botetourt County for these purposes, and desires to continue said water sales for an additional term of five (5) years; and WHEREAS, the first reading of this ordinance was held on July 13, 1999, and the second reading was held on July 27, 1999. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to execute an agreement with Botetourt County for the sale of surplus bulk water, upon the concurrence of the Utility Director, and upon form approved by the County Attorney. 2. That the rates or charges for said water shall be the "volume charge" per 1000 gallons in effect at the time of billing in accordance with Section 22-82 of the Roanoke County Code with a 25% surcharge. Botetourt County shall not be charged with the "base charge." 3. That the initial term of this agreement shall expire July 1, 2004. This agreement may be renewed for additional five (5) year terms as agreed by both parties by resolutions of the respective governing bodies. 4. That this ordinance shall take effect immediately upon its adoption. G:\ATTORNEY\PMM\AGENDA\BOTBLK.WAT 1 Item No. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: July 27, 1999 AGENDA ITEM: Request for authorization to enter into a Local Participation Agreement with Virginia's First Regional Industrial Facility Authority and an acceptance of allotted shares for the financing of the development of the New River Valley Commerce Park Project -Initial Phase COUNTY ADMINISTRATOR'S COMMENTS: While the staff and I are recommending that Roanoke County participate in this new regional facility, there are issues that I want to be sure are clear when you make your decision. It is true that we need a large site located in the proper place to compete with flatter eastern Virginia localities. It is also likely that other spin-off business will come to the area if this is successful, some of which will probably build in the Roanoke Valley. However, we want to be sure you understand that if we choose to participate there may be other costs, and the return may be far in the future. If the Authority is unable to sell all 150, 000 shares required for Phase 1, we may be asked to assume a large part of the $6, 908, S00 thus far. As of this week, six localities have agreed to participate for a total of 44,541 shares, for an averages of 7,423 shares each. 2. There may be other costs in the future that have not been identified. The proposed plan seems to cover all of the costs necessary for creation of a "ready to go "site of 326 acres. This does not include incentives that may be requested by a prospect. 3. If we participate in Phase 1 and later choose to discontinue payments, we will forfeit all contributions that we have made ~ we will still be legally obligated for our share of any bonded indebtedness. 4. The only revenue proposed to be shared is machinery and tools taxes. Real estate, business taxes, sales taxes, meals taxes, etc. are retained by Pulaski County. There is a provision to hold us harmless if the machinery and tools tax is eliminated, but it is not clear how that will be done. 5. As you know, we have also been discussing cooperative economic development ventures with Bedford County, Botetourt County and the Town of Vinton, which will also require funding. I recommend buying 5, 000 shares at this time rather than the committee's recommended 10, 000 shares. If fewer than 1 S0, 000 shares are sold we may be able to purchase additional shares. If not, we will have another opportunity in Phase 2. Staff has participated as a member of Virginia's First Regional Industrial Facility Authority since July 1998 to craft a framework for 15 local governments to develop a regional industrial park. The New River Valley Commerce Park will be the first regional industrial park in the Commonwealth of Virginia, encompassing 1,065 acres adjacent to the New River Valley Airport. The Authority has employed consultants who have prepared a preliminary plan and cost estimates for the Initial Phase of the Park which will include the construction of a 1 mile industrial access road, the acquisition of 326 acres, the acquisition of easements for access, water and sewer services, the option of 739 acres, and site grading fora 40 acre building pad. This Initial Phase is estimated to cost $6,908,500 and will be funded by grants and loans. The estimated total development costs of the New River Valley Commerce Park are over $43 million. The Authority has prepared a Local Participation Agreement that sets forth the scope of the project, the investment therein and the revenue sharing for the project participants. Each of the 15 member governments is requested to approve the Local Participation Agreement (latest approved copy from the Authority's July 21, 1999 meeting attached). The concept of the agreement is that the member jurisdictions of the Authority will share in the costs and revenues of an economic development project. The Authority has structured a financing plan that requires the project participants to share in the annual debt service and costs on the funds borrowed to complete the project and administrative costs and expenses over a ten year period. Localities are offered a 1/15th share of the project or 10,000 shares of a 150,000 share pool. The current price per share is $2.75. The annual payments for the shares will be used to retire the debt on the Rural Development Loans. Since there is not a prospect locating in the project at this time, there is no tax revenue at this time. The Authority has indicated that there might not be a payback on the localities investment until after 2010. An example of a payback fora $130 million dollar company is attached. This shows that there will be a per share yield of $5.91, providing a payback of $3.16 per share. Each locality is asked to respond to the initial share offer and indicate their election of the number of shares they wish to purchase. As of July 21, 1999, six local governments have indicated they will purchase 44,541 shares and three have declined any purchase. Staff requests that the Board of Supervisors approve the attached resolution and authorize the County Administrator to execute it on its behalf. T ~ If Roanoke County purchases the 10,000 shares offered, its maximum cost would be $27,500 a year for ten years ($275,000). No revenue sharing is offered until an industry locates in the New River Valley Commerce Park and a Performance Agreement is executed that distributes tax revenues from Machinery and Tools Tax assessed from the company. 1. Approve the attached Resolution authorizing the County Administrator to execute the final copy of the Local Participation Agreement on a form approved by the County Attorney. 2. Elect to purchase up to 10,000 shares at $2.75 a year for ten (10) years and so indicate on the attached resolution. 3. Decline to approve the Resolution at this time. Staff recommends that the Board of Supervisors approve Alternatives 1 and 2 indicting the amount of shares they will purchase for the development of the Initial Phase of the New River Valley Commerce Park. Respectfully submitted: ~ W~ Timothy Gubala Director Approved: ~~~ Elmer C. Hodg County Administrator ACTION Approved ( ) Denied ( ) Received ()_ Referred to Motion by: No Yes Abs Harrison _ Johnson _ McNamara _ _ Minnix _ Nickens Attachments f VIRGINIA'S FII2ST REGIONAL INDUSTRIAL FACILITY AUTHORITY NEW RIVER VALLEY COMMERCE PARK PROJECT PARTICIPATION AGREEMENT -INITIAL PHASE THIS AGREEMENT, made this the _ day of 1999 by and between Virginia's First Regional Industrial Facility Authority,, a body corporate, organized and created pursuant to Chapter 64 of Title 15.2 of the Code of Virginia, 1950, as amended, (the "Authority") and THE COUNTY OF CRAIG, VIRGINIA; THE COUNTY OF GILES, VIRGINIA; THE COUNTY OF MONTGOMERY, VIRGINIA; THE COUNTY OF PULASKI, VIRGINIA; THE COUNTY OF ROANOKE, VIRGINIA; THE COUNTY OF WYTHE, VIRGINIA; THE CITY OF RADFORD, VIRGINIA; THE CITY OF ROANOKE, VIRGINIA; THE CITY OF SALEM, VIRGINIA; THE TOWN OF DUBLIN, VIRGINIA; THE TOWN OF PEARISBURG, VIRGINIA; and THE TOWN OF PULASKI, VIRGINIA, political subdivisions of the Cormnonwealth of Virginia and members of the Authority and participating jurisdictions herein (the "Participants"). WITNESSETH: WHEREAS the Authority has been created under the provision of Chapter 64 of Title 15.2 of the Code of Virginia, 1950, as amended to promote economic development in the region; and, WHEREAS the Participants and the Authority have identified the development of the New River Valley Commerce Park, Initial Phase (the "Project"), as an important project for the region to promote the purposes for which the Authority has been formed; and, WHEREAS the Authority and the Participants desire to enter into this agreement for the purpose of establishing the scope of the Project, the investment therein of the Authority and the Participants and the revenue sharing from the Project. Page 1 of 10 NOW THEREFORE, in order to carry out the purposes for which the Authority was formed and to create a project which will promote the economic development of the region and the Participants, the parties hereto do hereby agree as follows: I PROJECT DESCRIPTION The New River Commerce Park, Initial Phase ("Project") may, subject to funding, include the following items: • acquisition of 326 acres of land; • acquisition of easements for access, water supply, waste water disposal; • continuation of options for approximately 739 acres of land for a period of five additional years; • construction of 1 mile offour lane divided access road; • site grading of 40 plus acres of the grading plan fora 150 acre site and a 200 acre site; • detailed engineering plans for the provision of up to 6 million gallons of water supply and waste water disposal per day for the Commerce Park. Any enlargement of the scope of the Project in excess of these components shall require unanimous consent of all Participants. II PROJECT UNDERTAKEN IN THE NAME OF THE AUTHORITY The development of the Project shall be undertaken in the name of the Authority and, subject to the terms of this Agreement, the Authority, shall own, hold, lease, use, sell, encumber, transfer, and dispose of any real or personal property comprising part or all of the Project, provided however, that the Authority is hereafter required to take all actions related to the Project as directed by the Page 2 of 10 Project Participation Committee and may not lease, use, sell, encumber, transfer or dispose or take any action or perform any function related to the Project or any portion thereof without the express direction and approval of the Project Participation Comnxitte~ IlI ADDITIONAL PHASES The Project herein described is the Initial Phase for the New River Commerce Park. All parties hereto recognize that denelopnxent of the Nero River Conxmerce Park may involve several phases beyond the Initial Phase. In the event additional Phases to the Conxmerce Park are undertaken by the Authority, the Participants herein shall have first priority to purchase shares in such additional Plzases to the Conxmerce Park in the same proportion as their ownership in the Initial Phase at such price as the parties shall hereafter agree. IV PROJECT PARTICIPATION COMMITTEE The New River Valley Commerce Park Participation Committee (the "Committee"), made up of one representative of each project investor, shall have sole responsibility for the decisions required for the construction, management, and overall implementation of the Project. The Committee shall set its own rules of operation, elect its own officers, and require the Authority to take the actions necessary to implement and operate the project, retain project consultants and utilize staff as needed for the Project. The affairs of the Committee shall be conducted by the majority of the shares entitled to vote unless this Agreenxent requires unanimous consent Page 3 of 10 ~.*. .,` V ANNUAL BUDGETS AND DEFICITS As soon as practicable after the Committee has formed, and by March 1 of each future year, the Committee shall develop and present to the Participants in the Project its operating and capital budgets for the fiscal year beginning the following July 1, showing all contemplated expenditures for operations, capital expenses, debt service and all anticipated revenues from revenue sharing, federal and state grants, and other sources. The offering share price, to be paid annually by the Participants, includes yearly administrative costs and expenses for the Committee to operate the Project No additional administrative expenses shall be charged to any Participant without the express written consent of that Participant. VI FINANCING Financing of the project shall be arranged in the name of the Authority. All loan obligations for the Project shall be the sole responsibility of the Committee and the Participants in the Project which shall reimburse the Authority for all expenses incurred by the Authority for the Project. Without its express consent, a Participant shall not be responsible for any portion of such loan obligations and expenses in excess of its proportional interest in the total outstanding shares of the Project . VII L]MITATION OF LIABILITY The Committee shall insure the payment of all obligations, costs and expenses for the implementation of this project such that the Participants are solely responsible for discharging the Authority's obligations in respect to the Project. Non-participating members of the Authority and the Page 4 of 10 r- i Authority itself are not responsible for the financing or debts of the Project or the Project Management Corrunittee. VIII CONTRIBUTIONS AND OWNERSHIP The ownership interest in the Project shall be determined as follows: 1. Each member locality in the Authority shall be offered 1/15th share in the Project, or 10,000 shares of a 150,000 Share Pool. The value of the shares are dependent upon the financing structure of the project and may also include an amount for the annual payment of administrative expenses. Localities can decide if they wish to accept any or all of the offered shares; 2. All shares not taken by action of member localities under provision 1, shall be offered in equal proportion to the localities which purchased shares; 3. Any shares in the project thereafter remaining shall first be offered to the host locality; 4. Any shares thereafter remaining shall then be offered to others, including private or other non-member investors, on such terms and for such consideration as determined by the participating localities. 5. Each Participant tivill contribute to the costs and expenses of the Project, including repayment of any financing, with interest and expenses, in proportion to the amount of shares it owns to the total outstanding shares. Each Participant will receive a distribution of revenue from the Project as provided by Article X of this Agreement Should any Participant fail or neglect to make any such proportional contribution to support the Project, including the repayment of financing and all costs and expenses, and such failure ecist for more than ten {10) days after demand by the Committee, Page 5 of 10 r- i such Participant shall forfeit and lose any and all interest and shares in the Project and such forfeited shares shall be redistributed among the Participants as provided in this Articles Such forfeiture of shares shall not relieve such Participant of any liability related to the Project IX FINANCING PLAN The financing plan for the implementation of the Project is a combination of grant and loan sources. Financing for the Project will require the Participants to share in the annual debt service and costs on the funds borrotived to complete the Project and administrative costs and expenses. The total estimated cost of t1:e Project is $6,908,500, and the revenue sources are as follows: AMOUNT Virginia .State Grant $1,375, 000 EDA/ARC Grant $1, 000, 000 VDOT Access Road Grant $ 450, 000 Rural Development Loan Guarantee $2, 041, 750 Rural Development Direct Loan $Z, 041, 750 The annual payment required for each share is that amount which when multiplied by the total shares outstanding will pay the annual debt service on the loans to support the Project and shall include an annual administrative fee as agreed by the Participants. Payments by the Participants shall continue until all debt repayment is accomplished and may be reduced as loans are paid Page 6 of 10 r- X REQUIItEMENT FOR DEVELOPMENT OF THE PROJECT All business(es) or industry(ies) locating in the Project shall execute a performance agreement with the Authority, the Committee and the host locality. Should such business(es) or industry(ies) require improvements in the infrastructure of the host locality which cannot be provided through rate based financing, the performance agreement shall provide for payment for such infrastructure on such basis as all parties to the performance agreement, including the host locality, shall agree. Tlie performance agreement shall contain such other terms and conditions as the parties may agree, and may include a guarantee for payment of sufficient revenue from the business(es) or industry(ies) to generate an acceptable level of Reti~enue to the host Zocality and the Participants. The governing body of the locality in fvhicl: tke Project is located (the "host locality') shall have tlxe sole and absolute right to approve or disapprove the business or businesses, industry or industries which shall be allowed to locate in the Project XI PARTICIPANTS MAY SELL SHARES Participants in the Project are authorized to sell their shares in the Project subject to the approval of the Committee. The conditions of sale must also be accepted by the bondholders or their representatives, and all other secured creditors. Page 7 of 10 XII REVENUE SHARING Revenue is defined as the taxes paid by all the business(es) and industry(ies) located in the Project calculated on the machinery and tools to be located by that business or industry in the Project at such tax rate as in existence in the host locality at the time of the execution of this Agreement or any increased tax rate imposed by the host locality hereafter. Revenue amounts shall be deternuned and agreed prior to the siting of any business or industry on the Project Neither reduction of the tax rate hereafter, abolition of the machinery and tools tax or reduction in the tax paid by the business(es) and industry(ies) after siting because of a reduction in the amount of machinery or tools on the site shall reduce the revenue to be paid to the Authority by the host locality. The revenue generated from the Froject tivill be paid to the Authority by the host locality in perpetuity and shared as follotivs: 1. Because the locality in which the project is located will incur costs, such as police, fire and public safety expenses, and will suffer loss of income from state and federal sources because of the location of the project, the host locality shall retain 5% of the Revenue as a "host fee."; 2. The Authority will retain an administrative fee of 1% ofthe revenue received from the host locality; 3. The remaining revenue shall be distributed first to pay any current installments of debt due on the Project, including financing payments of principle and interest, and all costs and expenses, and then distributed to the individual Participants in the Project based upon their percentage of shares owned in the Project. Page 8 of 10 ?- ~ XIII WITHDRAWAL AS A PARTICIPATING NRISDICTION Once obligations have been incurred by the Authority in favor of the Project, participants in the Project may withdraw from the Project only as the other participants may unanimously agree. The conditions of withdrawal must also be accepted by all secured debtors and bondholders or their representatives. XIV ANNUAL APPROPRIATIONS The revenue sharing, payments and contributions to the Authority and the Committee herein required by the participants are specifically authorized as to local governments pursuant to § 15.2- 6406 and § 15.2-6407 of the Code of Virginia, 1950, as amended. In the event such code provisions are held to be invalid so that the payments and contributions hereunder may be considered to be the debt of a local government pursuant to Article VII, Section 10 of the Virginia Constitution, such payments and contributions shall not be debt of the participating local governments but shall be subject to and dependent upon annual appropriations being made from time to time by its governing body and each participating locality agrees that its chief administrative officer shall annually request, and use his or her best efforts to secure the local governing body's approval of such annual appropriations necessary to make such payments and contributions as required by the provisions of this agreement. XV AMENDMENT This Agreement may be amended from time to time as the parties may agree provided Page 9 of 10 T- all amendments shall be in writing and shall require unanimous consent of all Participants, and the consent of the Authority and the host locality. G:IVtrginia's Fu•st Regionallndustrial Facility Authority - 006I1 01 03 944411'articAgREVS.doc Page 10 of 10 ~-~ Revenue Sharing Example • Industry locates and invests $131 million in machinery & tools (M&T)* and $20 million real estate. • Host real estate tax = $124,000 (retained by Pulaski County) • M & T tax yield - $943,200 (to be shared by participating jurisdictions) • Host locality 5% M & T = $47,160 (Pulaski County) • Virginia's First 1 % M & T = $9,432 • Per share yield = $5.91 • Per share debt = $2.75 • Per share payback -_ $3.16 *Based on Pulaski County rate AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 27, 1999 RESOLUTION AUTHORIZING A LOCAL PARTICIPATION AGREEMENT WITH VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY AND AN ACCEPTANCE OF ALLOTTED SHARES FOR THE FINANCING OF THE DEVELOPMENT OF THE NEW RIVER VALLEY COMMERCE PARK PROJECT - INITIAL PHASE WHEREAS, Virginia's First Regional Industrial Facility Authority (the "Authority") has been organized and created by fifteen political subdivision in Southwest Virginia, including the County of Roanoke, pursuant to Chapter 64 of Title 15.2 of the Code of Virginia, 1950, as amended, to promote economic development in this region through the creation of a regional industrial park; and WHEREAS, the Authority and individual political subdivisions in this region have identified the development of the New River Valley Commerce Park, to be located in Pulaski County, Virginia, adjacent to the New River Valley Airport, as an important economic development project for the region to promote the purposes for which the Authority was created; and WHEREAS, the scope and preliminary plan of the Initial Phase of the New River Commerce Park (the "Project") has been developed including the acquisition of 326 acres of land, options upon approximately 740 additional acres for a five year period, construction of one mile of industrial access road, site grading of approximately 40 acres, acquisition of easements for access, water supply and waste water disposal and engineering plans for up to 6 million gallons of water supply and waste water disposal per day ."' with an estimated cost of $6,908,500 and preparation of estimated revenue sources including grants and loans; and, WHEREAS, the County of Roanoke, Virginia, desires to participate in this project by purchasing shares in this project in order to contribute to the initial costs and expenses of the Project by underwriting the financing cost of loans at the rate of $2.75 per share per annum for an initial ten (10) year period in return for a proportionate share of revenues generated by this Project from machinery and tools taxes of any business or industry located in the Project. NOW THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia hereby expresses its intent to join as a participating jurisdiction in the Initial Phase of the New River Valley Commerce Park and authorizes the following: 1. That the County Administrator is authorized to execute on behalf of the Board of Supervisors the Local Participation Agreement - Initial Phase all upon such form as shall be approved by the County Attorney; and 2. That the County of Roanoke, Virginia is authorized to purchase shares of ownership interest in the Project at the price of $2.75 per share per annum. -CORRECTED MOTION ~-~~~aq ACTION NO. A-072799-9 ITEM NUMBER !-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 27, 1999 AGENDA ITEM: Authorization to rescind previous action concerning Roanoke Valley Youth Soccer Club, ratify execution of a contract and appropriate funds for construction of a new soccer field at Green Hill Park COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In 1991, the Vinyard family generously donated land to Roanoke County to be used as a park. In 1994, the County leased a portion of Vinyard Park to the Roanoke Valley Youth Soccer Club (RVYSC) for development of a soccer complex. Berglund Chevrolet contributed financially to the construction of the complex and in recognition of this, a sign was placed at the complex with the Berglund name and "Home of the Roanoke Star." The Vinyard family expressed concern because of the possible misinterpretation that Berglund donated the land instead of the Vinyards, and requested that the Berglund sign be changed or removed. On June 22, 1999, the Board of Supervisors authorized the County Attorney to send a 180 day notice to terminate the lease with RVYSC with the hope that an agreeable solution could be found during that time. During the past several months, County staff has negotiated and reached an agreement with the Roanoke Valley Youth Soccer Club and Berglund Chevrolet that honors the Vinyard family concerns, and recognizes the financial contributions of Berglund Chevrolet. This agreement provides numerous benefits to the County, as it provides the opportunity for the construction of much needed soccer facilities in Green Hill Park. This will support the recreation soccer program, as well as provide additional tournament fields that help promote tourism and economic development opportunities for Roanoke County and the Valley. SUMMARY OF INFORMATION: Attached is an agreement between the County, Roanoke Valley Youth Soccer Club and Berglund Chevrolet concerning the RVYSC/Berglund sign currently located at Vinyard Park. All three parties have signed the agreement. As part of the agreement, Roanoke County has agreed to construct fields at Green Hill p~"~ Park, which are part of the recently updated Master Plan for park improvements and athletic facilities. This agreement recognizes the positive contributions of the Vinyard family, Berglund Chevrolet, the Roanoke Valley Youth Soccer Club, and provides an additional County soccer field for our youth at Green Hill Park. FISCAL IMPACT: In order to begin construction on the first soccer field at Green Hill Park, an appropriation of $47,000 is necessary which covers $45,000 for construction of the new soccer field, a new parking lot and relocation of the picnic shelter, and $2,000 for a new Roanoke Star sign, and to modify and relocate the Berglund sign. These funds could be appropriated from the County's 1998/99 Board Contingency Account. STAFF RECOMMENDATION: Staff recommends the following: 1. That the Board or Supervisors rescind action taken on June 22, 1999. 2. That the Board of Supervisors ratify the agreement between the County, the Roanoke Valley Youth Soccer Club and Berglund Chevrolet; and 3. That the Board appropriate $47,000 from the 1998/99 Board Contingency Account for construction of a soccer field at Green Hill Park and modification and relocation of signage. Respec Ily Submitted by Elmer C. Hodge County Administrator ACTION Approved (x) Motion by: Harry C. Nickens to rescind Denied () previous action, ratify execution of Received () contract and a ro riate from Referred () Board Continaencv Fund To ( ) cc: File Pete Haislip, Director, Parks & Recreation $47,000 Diane D. Hyatt, Director, Finance Paul M Mahoney, County Attorney VOTE No Yes Abs Johnson _ x _ Harrison _ x _ McNamara- x Minnix _ x _ Nickens x This AGREEMENT made the 26th day of July, 1999, sets forth the mutual agreement among the County of Roanoke ("County"), Roanoke Valley Youth Soccer Club ("RVYSC") and Berglund Chevrolet ("Berglund") concerning the relocation of the RVYSC/Berglund sign currently located at Vinyard Park and related matters. For and in consideration of the mutual promises herein, and for other valuable consideration, the receipt and sufficiency of which all parties acknowledge, the parties agree as follows: 1. The existing RVYSC/Berglund sign at Vinyard Park shall be removed, and the County hereby rescinds the notice of termination concerning the RVYSC/County soccer complex lease. 2. The "Home of the Roanoke Star" portion of the RVYSC/Berglund sign shall be removed from the existing sign, and with appropriate modification acceptable to RVYSC, shall be installed at its current location, or at another location at Vinyard Park agreeable between RVYSC and the County. In the event the portion of the sign cannot reasonably be modified, then the County shall furnish a reasonable substitute sign acceptable to RVYSC. County agrees to bear the cost of the sign modification, installation and replacement, if replacement is necessary. 3. The "Berglund" portion of the sign shall be relocated to Green Hill Park at the location where two new soccer fields and one football/soccer field are planned for construction. Berglund may choose to replace the sign, at Berglund's expense, and if replaced, the sign shall be equal to, or exceed, the same quality of design and format and shall be no larger than the 1 '~ original sign. This Berglund sign at the Green Hill soccer fields shall remain in place for a term of ten years from the date of this agreement upon the understanding that the first soccer field is scheduled to be playable in September of 2000, and that one of the remaining fields shall be playable in September of each year thereafter - i.e., September of 2001 and 2002. In the event this construction schedule is delayed, then this ten-year term shall be extended beyond ten years for an additional period of time commensurate with the period of construction delay beyond that described above. It is understood that the County may secure additional field sponsors for the soccer fields with appropriate signs for the sponsors, but that none of the additional sponsors shall be automobile dealerships during the term of the Berglund sign agreement. The placement of additional signs for sponsors at the Green Hill soccer fields shall be made subject to consultation with Berglund. 4. A separate, free-standing 32" x 36" directional sign, at Berglund's expense, shall be placed at the intersection of the entrance road and the road to the soccer fields at Green Hill Park, which sign shall read "Berglund Soccer Complex" with a directional arrow, with quality of design and format which shall be equal to, or exceed that of the original Berglund sign. The County confirms by this agreement that the two Berglund signs in this agreement are, in all respects, in compliance with all applicable County rules and ordinances regarding signs. The attached plat shows the location of the two Berglund signs. 2 5. This agreement is contingent upon, and subject to, the County securing an appropriate release and agreement with the Estate of Walter Darnell Vinyard sufficient to fully resolve any claim to the land which is the subject of the current lease between the County and RVYSC. The existing Berglund sign at Vinyard Park shall be removed when this release has been secured. z6 Agreed to this 21st day of July, 1999: COUNTY OF ROANOKE By cs1~~ ROANOKE VALLEY YOUTH SOCCER CLUB ..G`~~~.T-- BY - ~ President BERGL.N CHEVROLET i r' By ~ ~, 3 s 1~ ) o ~) 6 . _,,.,, 0 v 0 O ff~~v Vi • ~~, ~,~ o ~~ ~ ~~ d ~o` ~~4 ~e ~~ e a" , i Ta 0 ~_ r~. V, ~~ ~/1 ~h A .J.y U ~. ~ ~ ~.C.s ~~ .~ ,~~T~_~ „_nr~c• 1~ ~ c~n~Tn~I~~f1S O~dOS ~y~ u AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON JULY 27, 1999 RESOLUTION 072799-10 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens. Johnson NAYS: None A COPY TESTE: ~~• ~/ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Closed Session File ~ pOANp~~ ' L ~ ' ': ~ Z ~ ~: az ~~~~# ~~ ~~x~~.~.~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 BRENDA J. HOLTON CLERK TO THE BOARD (540) 772-2005 DEPUTY CLERK Internet E-Mail: mallen@www.co.roanoke.va.us FAX (540) 772-21 93 Internet E-Mail: bholton@www.co.roanoke.va.us July 29, 1999 Mr. J. Lee Osborne, Chairman Fifth Planning District Commission P. O. Box 2569 Roanoke, VA 24010 Dear Mr. Osborne: Attached is a copy of Resolution 072799-5.f endorsing the changing of the name of the Fifth Planning District Commission to the Roanoke Valley-Alleghany Regional Commission. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, July 27, 1999. If you need further information, please do not hesitate to contact me. Sincerely, ~2._~e~eo-~ ~ , Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors MHA/bjh Enclosure cc: Wayne Strickland, Executive Director, 5th PDC ® Recycled Paper Note to: Penny Hodge From: Mary Allen Date: July 30, 1999 Subj: AEP Rate Negotiations Attached is the Board Report concerning the AEP rate negotiations that Elmer talked about at debriefing yesterday. I think he asked that you write a letter to the schools asking if they are willing to fund their pro rata share. You may want to contact Gary Robertson for more information. ~ pOANp~.~ a ~ ~ _ O o ai 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 July 27, 1999 BOARD OF SUPERVISORS eOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Ms. Susan F. Scheibe 3857 Hummingbird Lane Roanoke, VA 24018-5139 Dear Ms. Scheibe: The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your previous service on the Blue Ridge Community Services Board of Directors Allow me to personally thank you for the time you served on this Board. Citizens responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Roanoke County is fortunate indeed to have benefitted from your unselfish contribution to our community. As a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sincerely, Bob L. John ,Chairman Roanoke County Board of Supervisors bjh Enclosure cc: Dr. Fred Rosssel, Jr., Executive Director, BRCS Cn~a~xxY~ ~~ .~~xx~~a.~.~ P.O. BOX 29800 Intemet E-Mail Internet E-Mail ehodgeQwww.co.roanoke.va.us ®Recycled Paper bosQwww.co.roanoke.va.us 0~ AOANph~ G ~ A O a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 July 27, 1999 Mr. James C. Martin 435 Maplewod Drive Vinton, VA 24179 Dear Mr. Martin: BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH McNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your many years of services on the Roanoke County Highway and Transportation Safety Commission. Allow me to personally thank you for the time you served on this Commission. Citizens responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Roanoke County is fortunate indeed to have benefitted from your unselfish contribution to our community. As a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sincerely, Bob L. Johns Roanoke CoL bjh Enclosure cc: Gordon E. Saul, Chairman (~~~x~t~ ~~ ~2n~z~~~e Chairman Board of Supervisors Internet E-Mail Internet E-Mail ehodgeQwww.co.roanoke.va.us ®Recycled Paper bosQwww.co.roanoke.va.us ~ AOANp~.~ a !~• A f7 a rasa COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 July 27, 1999 Mr. Horace L. McPherson 3561 Forester Road, SW Roanoke, VA 24015 Dear Mr. McPherson: BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLUNS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your many years of services on the Roanoke County Highway and Transportation Safety Commission. Allow me to personally thank you for the time you served on this Commission. Citizens responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Roanoke County is fortunate indeed to have benefitted from your unselfish contribution to our community. As a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sincerely, Bob L. Joh Roanoke C bjh Enclosure cc: Gordon E. Saul, Chairman C~a~xxtt~ ~# ~o~x~~~e Chairman Board of Supervisors Intemet E-Mail Internet E-Mail ehodgeQwww.co.roanoke.va.us ®Recycled Paper bosQwww.co.roanoke.va.us ROAN ~. 'f_i [.; . 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 (~o~x~#~ ~# ~o~xxto~P P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 July 28, 1999 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL `FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 a Father Joseph Lehman Our Lady of Nazareth Catholic Church 2505 Electric Road, SW Roanoke, VA 24018 Dear Father Lehman: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, July 27, 1999. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, Bob L. Johnso Chairman Roanoke County Board of Supervisors Intemet E-Mall Intemet E-Mail ehodge@www.co.roanoke.va.us ®Recycled Paper bos@www.co.roanoke.va.us ~ EtOANp,I.~ i. ~ z ° c~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us ROANOKE, VIRGINIA 24018-0798 (5401 772-2005 FAX (5401 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us July 28, 1999 Ms. Rita Gliniecki 5217 Hawkbill Circle, SW Roanoke, VA 24018 Dear Ms. Gliniecki: I am pleased to inform you that, at their meeting held on Tuesday, July 27, 1999, the Board of Supervisors voted unanimously to appoint you as a member of the Blue Ridge Community Services Board of Directors to complete the unexpired portion of the three year term of Ms. Susan J. Cloeter. This term will expire on December 31, 1999. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf ofthe Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosures cc: Mr. Fred Roessel, Jr., Executive Director, BRCS ® Recycled Paper r Q`p~. ~l, co,~; 4 ~ ~~ ~a~ {o FIFTH PLANNING DISTRICT COMMISSION ' ~ 313 Luck Avenue, SW ~~~ Fax: (540) 343-4416 Post Office Box 2569 ~`~~ ~~ ~ E-mail: planfive@roanoke.infi.net Roanoke, Virginia 24010 ```'°~ _~~`""`~ ~ http://www.roanoke.infi.net/planfive Phone: (540) 343-4417 July 7, 1999 Mr. Elmer C. Hodge Roanoke County Administrator ~%'~ P.O. Box 29800 Roanoke, Virginia 24018 Dear Elmer: On June 24, the Fifth Planning District Commission took action to change the name of the organization from the Fifth Planning District Commission to the Roanoke Valley-Alleghany Regional Commission. As you may know, the Commission's Public Relations Committee has been working on the issue of changing the Commission's name over the last year. The committee, composed of representatives from various jurisdictions throughout the region, have surveyed local administrators and discussed in detail with Commissioners the reasons for changing the name of the Commission. The rationale for changing the name is discussed later in this letter. Changing the name of the Commission requires making changes to the Commission's Charter. The Commission's Charter states that any changes to the Charter require a concurrence on the part of the member jurisdictions. The Commission is asking that you provide the attached sample resolution to your board for their consideration and action. Additionally, I am also enclosing a copy of the June 24 Commission resolution for your review. As mentioned earlier, the Commission is pursuing this name change for several reasons, including: (1) the current name of the PDC (Fifth) does not relate to any place name in the region and, therefore, individuals, such as local busin?ssPS and groups as well as state elected and administrative officials in Richmond, often do not understand what region of Virginia the Commission serves; (2) the name "Planning District Commission" does not accurately reflect the evolving role of this organization in the region since much of what the Commission does is not specifically related to planning but more to coordination of projects, communication of issues, and encouragement toward cooperative activities; and (3) the Commission can take advantage of this name change to educate the public on how the organization has "reinvented" itself as a catalyst for regional action to better serve its member governments, the business community, and citizens of the region. Serving Alleghany County, Botetourt County, Clifton Forge, Covington, Craig County, Roanoke City, Roanoke County, Salem, and the Town of Vinton Page -2- On behalf of the Commission, I want to thank you for your past support of our programs and activities. If the name of the Planning District Commission is changed through concurrence by its member governments, the goals of the Commission will not change. Its mission to promote inter jurisdictional cooperation, coordination, and communication and to provide local technical assistance to its governments will continue to be the key activities of this organization. If you have any questions concerning the proposed name change or the sample resolution which we are asking our member governments to consider and approve, please do not hesitate to call me. Thank you for your attention to this matter. Sincerely, lJ~ Wayne .Strickland Secretary to the Commission WGS:jIp Attachments cc: J. Lee E. Osborne, Chairman, Fifth PDC A RESOLUTION TO ENDORSE THE CHANGING OF THE NAME OF THE FIFTH PLANNING DISTRICT COMMISSION TO THE ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION WHEREAS, the Jurisdiction's Name has been a member of the Fifth Planning District Commission for almost 30 years, and during that time the Commission has worked closely with Jurisdiction's Name on economic and community development projects; and WHEREAS, on June 24, 1999 the Commission resolved to change its name from Fifth Planning District Commission to the Roanoke Valley-Alleghany Regional Commission to better communicate the geography that it serves, as well as to highlight its mission of promoting inter jurisdictional cooperation, coordination, and communication; and WHEREAS, the General Assembly amended the Regional Cooperation Act in 1996 to allow Planning District Commissions to change their names to Regional Commissions; and WHEREAS, changing the name of the Fifth Planning District Commission to the Roanoke Valley-Alleghany Regional Commission will not alter the relationship between Jurisdiction's Name and the Commission; NOW, THEREFORE BE IT RESOLVED that the Jurisdiction's Name concurs with and supports. the resolution adopted by the Commission on June 24, 1999 that the name of the Fifth Planning District Commission be changed to the Roanoke Valley-Alleghany Regional Commission. SAMPLE RESOLUTION The day of , 1999 A RESOLUTION TO ENDORSE THE CHANGING OF THE NAME OF THE FIFTH PLANNING DISTRICT COMMISSION TO THE ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION WHEREAS, the Jurisdiction's Name has been a member of the Fifth Planning District Commission for almost 30 years, and during that time the Commission has worked closely with Jurisdiction's Name on economic and community development projects; and WHEREAS, on June 24, 1999 the Commission resolved to change its name from Fifth Planning District Commission to the Roanoke Valley-Alleghany Regional Commission to better communicate the geography that it serves, as well as to highlight its mission of promoting inter jurisdictional cooperation, coordination, and communication; and WHEREAS, the General Assembly amended the Regional Cooperation Actin 1996 to allow Planning District Commissions to change their names to Regional Commissions; and WHEREAS, changing the name of the Fifth Planning District Commission to the Roanoke Valley-Alleghany Regional Commission will not alter the relationship between Jurisdiction's Name and the Commission; NOW, THEREFORE BE IT RESOLVED that the Jurisdiction's Name concurs with and supports the resolution adopted by the Commission on June 24, 1999 that the name of the Fifth Planning District Commission be changed to the Roanoke Valley-Alleghany Regional Commission. LEGAL NOTICE ROANOKE COUNTY PLANNING COMMISSION The Roanoke County Planning Commission will hold a public hearing at 4 p.m. on Tuesday, August 3, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Harold Horn to rezone approximately 9.1 acres from I-2 to R-1 to construct a single family residence, located in the 5700 block of West River Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: July 14, 1999 Terrance L. Harrington, Secretary Please publish in the Roanoke Times Tuesday, July 20, 1999 Tuesday, July 27, 1999 Direct the bill for publication to: Harold Horn c/o Ed Natt PO Box 20068 Roanoke, VA 24018 (540) 774-1197 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY PLANNING COMMISSION The Roanoke County Planning Commission will hold a public hearing at 4 p.m. on Tuesday, August 3, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Peters Creek Associates, LP, to rezone approximately 1.95 acres from C-2 to R-3 to construct apartments, located in the 7300 block of South Barrens Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: July 14, 1999 Terrance L. Harrington, Secretary Please publish in the Roanoke Times Tuesday, July 20, 1999 Tuesday, July 27, 1999 Direct the bill for publication to: Peters Creek Assoc. c/o Castle Development Corp. 167 West Landing Williamsburg, VA 23185 (757) 220-6618 4 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY PLANNING COMMISSION The Roanoke County Planning Commission will hold a public hearing at 4 p.m. on Tuesday, August 3, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Paul & Darlene Zelenak to obtain a Special Use Permit for an Accessory Apartment, located at 3527 Chaparral Drive, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: July 14, 1999 Terrance L. Harrington, Secretary Please publish in the Roanoke Times Tuesday, July 20, 1999 Tuesday, July 27, 1999 Direct the bill for publication to: Paul & Darlene Zelenak 3527 Chaparral Dr SW Roanoke, VA 24018 (540) 989-5352 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY PLANNING COMMISSION The Roanoke County Planning Commission will hold a public hearing at 4 p.m. on Tuesday, August 3, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Penn Forest Christian Church for a Special Use Permit to allow the expansion of an existing church, located at 3028 Penn Forest Blvd., Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: July 14, 1999 Terrance L. Harrington, Secretary Please publish in the Roanoke Times Tuesday, July 20, 1999 Tuesday, July 27, 1999 Direct the bill for publication to: Penn Forest Christian Church Attn: Kevin Maze 3028 Penn Forest Blvd. Roanoke, VA 24018 (540) 772-2445 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY PLANNING COMMISSION The Roanoke County Planning Commission will hold a public hearing at 7 p.m. on Tuesday, August 3, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of H. Patrick Russell I I to rezone approximately 0.87 acre from C-1 C to C-1 to remove conditions to allow a dental office, located at 4736 Starkey Road, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: July 14, 1999 Terrance L. Harrington, Secretary Please publish in the Roanoke Times Tuesday, July 20, 1999 Tuesday, July 27, 1999 Direct the bill for publication to: H. Patrick Russell II 4736 Starkey Rd SW Roanoke, VA 24014 (540) 772-7135 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY PLANNING COMMISSION The Roanoke County Planning Commission will hold a public hearing at 7 p.m. on Tuesday, August 3, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Golden Homes Inc. to rezone approximately 6.73 acres from C-2 to R-4 to construct multi-family residences, located in the 3700 block of Challenger Avenue, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: July 14, 1999 Terrance L. Harrington, Secretary Please publish in the Roanoke Times Tuesday, July 20, 1999 Tuesday, July 27, 1999 Direct the bill for publication to: Golden Homes c/o Jones & Jones Assoc. 6120 Peters Creek Road Roanoke, VA 24019 (540) 366-3335 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY PLANNING COMMISSION The Roanoke County Planning Commission will hold a public hearing at 7 p.m. on Tuesday, August 3, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Advance Stores Co., Inc. to rezone 17.11 acres from C-2C to I-1 to expand a parking lot and construct a training facility, located at 5673 Airport Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: July 14, 1999 Terrance L. Harrington, Secretary Please publish in the Roanoke Times Tuesday, July 20, 1999 Tuesday, July 27, 1999 Direct the bill for publication to: Advance Stores c/o Alexander Boone Drawer 1200 Roanoke, VA 24006 (540) 510-3000 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY PLANNING COMMISSION The Roanoke County Planning Commission will hold a public hearing at 7 p.m. on Tuesday, August 3, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Robert L. Metz to rezone approximately 1.05 acres from C-1 to C-2 to construct a florist, located at 4004 Challenger Avenue, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: July 14, 1999 Terrance L. Harrington, Secretary Please publish in the Roanoke Times Tuesday, July 20, 1999 Tuesday, July 27, 1999 Direct the bill for publication to: Robert Metz 4631 Heather Dr SW, Unit 317 Roanoke, VA 24018 (540) 989-6923 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 27, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Friendship Manor Inc. to obtain a Special Use Permit for a life care facility, located at the intersection of Hershberger and Florist roads, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: July 7, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, July 13, 1999 Tuesday, July 20, 1999 Direct the bill for publication to: Friendship Manor Inc. c/o Ed Natt PO Box 20068 Roanoke, VA 24018 (540) 774-1197 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 27, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Harold and Shirley Horn to obtain a Special Use Permit to operate equipment sales and rental facility, located at 5264 West Main Street, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: July 7, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, July 13, 1999 Tuesday, July 20, 1999 Direct the bill for publication to: Harold & Shirley Horn c/o Ed Natt PO Box 20068 Roanoke, VA 24018 (540) 774-1197 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018