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8/10/1999 - Regular
~ ROAN ,f F ~' ~ ~ ~ a 1838 C~~ix~#~ .~# ~o~x~.a.~P ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA AUGUST 10, 1999 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ALL PRESENT AT 3:03 P.M. NOTE: ECH. PMM. JMC ABSENT 2. Invocation: The Reverend Steven W. Harris Baptist Childrens' Home 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS 1 ® Recycled Paper NONE C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS NONE D. BRIEFINGS NONE E. NEW BUSINESS 1. Approval of a Local Participation Agreement with Virginia's First Regional Industrial Facility Authority and acceptance of allotted shares for the financing of the initial phase of the New River Valley Commerce Park Project. (Tim Gubala, Economic Development Director) R-081099-1 HCN MOTION TO ADOPT RESO AND PURCHASE 10 000 SHARES URC 2. Request to proceed with additional work for road design for the new South County High School. (Deanna Gordon, School Superintendent) A-081099-2 JPM MOTION TO APPROVE PROCEEDING WITH ROAD DESIGN AT $67 520 AND AUTHORIZE DR. GORDON TO CONTACT ARCHITECT TO MOVE FORWARD WITH AUDITORIUM. AYES-JPM,HOM.FFH BLJ NAYS-HCN JOINT WORK SESSION WITH SCHOOL BOARD SCHEDULED FOR 8/24/99 MHA TO WORK WITH SCHOOL BOARD CLERK TO ESTABLISH ITEMS FOR DISCUSSION. F. FIRST READINGS OF ORDINANCES NONE G. SECOND READING OF ORDINANCES 2 NONE H. PUBLIC HEARINGS NONE I. APPOINTMENTS 1. Blue Ridge Community Services Board of Directors 2. Clean Valley Council 3. Commission for Senior and Challenged Citizens 4. Grievance Panel 5. Highway and Transportation Safety Commission 6. Industrial Development Authority 7. League of Older Americans -Advisory Council 8. Parks and Recreation Advisory Commission JPM NOMINATED JERRY WILLIAMS TO SERVE AS AT-LARGE MEMBER FOR 3-YEAR TERM EXPIRING JUNE 30. 2002 J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-081099-3 BLJ MOTION TO APPROVE CONSENT RESO WITH CORRECTION TO I-2 URC 3 1. Approval of Minutes -July 13, 1999 2. Confirmation of committee appointments to the Highway and Transportation Safety Commission and Parks and Recreation Advisory Commission. A-081099-3.a 3. Request for acceptance of Springmill Road into the Virginia Department of Transportation Secondary System. R-081099-3.b 4. Request for acceptance of Carolina Trail and Stone House Lane into the Virginia Department of Transportation Secondary System. R-081099-3.c 5. Request from Schools for $4,354,435 appropriation to the 1999- 2000 Regional Special Education Fund. A-081099-3.d K. REQUESTS FOR WORK SESSIONS WORK SESSION WITH SCHOOL BOARD SCHEDULED FOR 8/24/99 L. REQUESTS FOR PUBLIC HEARINGS NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS BLJ MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEM 5 -UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 4 3. Board Contingency Fund 4. Future School Capital Reserve 5. Drought status report of the Virginia Drought Monitoring Task Force O. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Harrison: (1) Noted that they would be receiving a report on drought conditions in Roanoke County and that many farmers have been forced to sell their livestock at low prices (2) Thanked and com_ mended the County employees who have been working outside during the heat wave and drought Supervisor Johnson: Asked for a report on the greenway trail at Hanging Rock. Tim Gubala reported that the contract ends on August 17 He updated the Board on the recent activities and advised that there will be a ribbon cutting ceremony in the hall P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Annual Meeting with the Honorable Bob Goodlatte, United States Congress. (4:00 p.m.) WORK SESSION HELD FROM 4:10 TO 5:10 P.M. REPORTS BY JOYCE WAUGH (INTERPRETIVE CENTER), GEORGE SIMPSON (FLOOD MITIGATION), DON MYERS (DROUGHT CONDITIONS, UPDATE ON LEGISLATION BY CONGRESSMAN GOODLATTE. DISCUSSION ON I-81 SAFETY ISSUES AND ROAD IMPROVEMENTS I-73 AIRPORT IMPROVEMENTS. Q. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (7) consultation with legal counsel regarding specific legal matter requiring the provision of legal advice: contract negotiations concerning (a) water contract with the City of Roanoke, and (b) economic development prospect; 2.1-344 A (3) discussion of the acquisition of real property for public purposes, water line. BLJ MOTION TO GO INTO CLOSED MEETING FOLLOWING WORK SESSION AT 4:00 P.M. 5 CLOSED MEETING HELD FROM 5:15 P.M. TO 6:00 P.M. R. CERTIFICATION RESOLUTION R-081099-4 BLJ MOTION TO RETURN TO OPEN SESSION AT 6:00 P.M. AND ADOPT CERTIFICATION RESO URC S. ADJOURNMENT BLJ ADJOURNED AT 6:00 P.M. ~ ROAN ,Y~ ~~. ~ ~ z u ` a~ >`;~- 1 38 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA AUGUST 10, 1999 ,~~~~,~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: The Reverend Steven W. Harris Baptist Childrens' Home 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS ® Recycled Paper D. BRIEFINGS E. NEW BUSINESS 1. Approval of a Local Participation Agreement with Virginia's First Regional Industrial Facility Authority and acceptance of allotted shares for the financing of the initial phase of the New River Valley Commerce Park Project. (Tim Gubala, Economic Development Director) 2. Request to proceed with additional work for road design for the new South County High School. (Deanna Gordon, School Superintendent) F. FIRST READINGS OF ORDINANCES G. SECOND READING OF ORDINANCES H. PUBLIC HEARINGS I. APPOINTMENTS 1. Blue Ridge Community Services Board of Directors 2. Clean Valley Council 3. Commission for Senior and Challenged Citizens 4. Grievance Panel 5. Highway and Transportation Safety Commission 6. Industrial Development Authority 7. League of Older Americans -Advisory Council 8. Parks and Recreation Advisory Commission J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE 2 CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -July 13, 1999 2. Confirmation of committee appointments to the Highway and Transportation Safety Commission and Parks and Recreation Advisory Commission. 3. Request for acceptance of Springmill Road into the Virginia Department of Transportation Secondary System. 4. Request for acceptance of Carolina Trail and Stone House Lane into the Virginia Department of Transportation Secondary System. 5. Request from Schools for $4,354,435 appropriation to the 1999- 2000 Regional Special Education Fund. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Drought status report of the Virginia Drought Monitoring Task Force 3 O. REPORTS AND INQUIRIES OF BOARD MEMBERS P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Annual Meeting with the Honorable Bob Goodlatte, United States Congress. (4:00 p.m.) Q. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (7) consultation with legal counsel regarding specific legal matter requiring the provision of legal advice: contract negotiations concerning (a) water contract with the City of Roanoke, and (b) economic development prospect; 2.1-344 A (3) discussion of the acquisition of real property for public purposes, water line. R. CERTIFICATION RESOLUTION S. ADJOURNMENT 4 r~ C-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 10, 1999 RESOLUTION 081099-1 AUTHORIZING A LOCAL PARTICIPATION AGREEMENT WITH VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY AND AN ACCEPTANCE OF ALLOTTED SHARES FOR THE FINANCING OF THE DEVELOPMENT OF THE NEW RIVER VALLEY COMMERCE PARK PROJECT -INITIAL PHASE WHEREAS, Virginia's First Regional Industrial Facility Authority (the "Authority")has been organized and created by fifteen political subdivision in Southwest Virginia, including the County of Roanoke, pursuant to Chapter 64 of Title 15.2 of the Code of Virginia, 1950, as amended, to promote economic development in this region through the creation of a regional industrial park; and WHEREAS, the Authority and individual political subdivisions in this region have identified the development of the New River Valley Commerce Park, to be located in Pulaski County, Virginia, adjacent to the New River Valley Airport, as an important economic development project for the region to promote the purposes for which the Authority was created; and WHEREAS, the scope and preliminary plan of the Initial Phase of the New River Commerce Park (the "Project") has been developed including the acquisition of 326 acres of land, options upon approximately 740 additional acres for a five year period, construction of one mile of industrial access road, site grading of approximately 40 acres, acquisition of easements for access, water supply and waste water disposal and engineering plans for up to 6 million gallons of water supply and waste water disposal per day with an estimated cost of $6,908,500 and preparation of estimated revenue sources including grants and loans; and, WHEREAS, the County of Roanoke, Virginia, desires to participate in this project by purchasing shares in this project in order to contribute to the initial costs and expenses of the Project by underwriting the financing cost of loans at the rate of $2.75 per share per annum for an initial ten (10) year period in return for a proportionate share of revenues generated by this Project from machinery and tools taxes of any business or industry located in the Project. NOW THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia hereby expresses its intent to join as a participating jurisdiction in the Initial Phase of the New River Valley Commerce Park and authorizes the following: 1. That the County Administrator is authorized to execute on behalf of the Board of Supervisors the Local Participation Agreement -Initial Phase all upon such form as shall be approved by the County Attorney; and 2. That the County of Roanoke, Virginia is authorized to purchase 10,000 shares of ownership interest in the Project at the price of $2.75 per share per annum. On motion of Supervisor Nickens to adopt the resolution and purchase 10,000 shares, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: .~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Timothy W. Gubala, Director, Economic Development Joseph B. Obenshain, Senior Assistant County Attorney Diane D. Hyatt, Director, Finance Virginia's First Regional Industrial Facility Authority 2 Item No. ~- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: August 10, 1999 AGENDA ITEM: Request for authorization to enter into a Local Participation Agreement with Virginia's First Regional Industrial Facility Authority and an acceptance of allotted shares for the financing of the development of the New River Valley Commerce Park Project -Initial Phase COUNTY ADMINISTRATOR'S COMMENTS: While the staff and I are recommending that Roanoke County participate in this new regional facility, there are issues that I want to be sure are clear when you make your decision. It is true that we need a large site located in the proper place to compete with flatter eastern Virginia localities. It is also likely that other spin-off business will come to the area if this is successful, some of which will probably build in the Roanoke Valley. However, we want to be sure you understand that if we choose to participate there may be other costs, and the return may be far in the future. If the Authority is unable to sell all ISO, 000 shares required for Phase 1, we may be asked to assume a large part of the $6,908,500 thus far. As of this week, six localities have agreed to participate for a total of 44, 541 shares, for an averages of 7, 423 shares each. 2. There may be other costs in the future that have not been identified. The proposed plan seems to cover all of the costs necessary for creation of a "ready to go"site of 326 acres. This does not include incentives that may be requested by a prospect. 3. If we participate in Phase 1 and later choose to discontinue payments, we will forfeit all contributions that we have made and we will still be legally obligated for our share of any bonded indebtedness. 4. The only revenue proposed to be shared is machinery and tools taxes. Real estate, business taxes, sales taxes, meals taxes, etc. are retained by Pulaski County. There is a provision to hold us harmless if the machinery and tools tax is eliminated, but it is not clear how that will be done. S. As you know, we have also been discussing cooperative economic development ventures with Bedford County, Botetourt County and the Town of Vinton, which will also require funding. L= I recommend buying 1, 000 shares at this time rather than the committee's recommended 10, 000 shares. Iffewer than 1 S0, 000 shares are sold we may be able to purchase additional shares. If not, we will have another opportunity in Phase 2. EXECUTIVE SUMMARY: Staff has participated as a member of Virginia's First Regional Industrial Facility Authority since July 1998 to craft a framework for 15 local governments to develop a regional industrial park. The New River Valley Commerce Park will be the first regional industrial park in the Commonwealth of Virginia, encompassing 1,065 acres adjacent to the New River Valley Airport. The Authority has employed consultants who have prepared a preliminary plan and cost estimates for the Initial Phase of the Park which will include the construction of a 1 mile industrial access road, the acquisition of 326 acres, the acquisition of easements for access, water and sewer services, the option of 739 acres, and site grading fora 40 acre building pad. This Initial Phase is estimated to cost $6,908,500 and will be funded by grants and loans. The estimated total development costs of the New River Valley Commerce Park are over $43 million. The Authority has prepared a Local Participation Agreement that sets forth the scope of the project, the investment therein and the revenue sharing for the project participants. Each of the 15 member governments is requested to approve the Local Participation Agreement (latest approved copy from the Authority's July 21, 1999 meeting attached). The concept of the agreement is that the member jurisdictions of the Authority will share in the costs and revenues of an economic development proj ect. The Authority has structured a financing plan that requires the project participants to share in the annual debt service and costs on the funds borrowed to complete the project and administrative costs and expenses over a ten year period. Localities are offered a 1/15th share of the project or 10,000 shares of a 150,000 share pool. The current price per share is $2.75. The annual payments for the shares will be used to retire the debt on the Rural Development Loans. Since there is not a prospect locating in the project at this time, there is no tax revenue at this time. The Authority has indicated that there might not be a payback on the localities investment until after 2010. An example of a payback fora $130 million dollar company is attached. This shows that there will be a per share yield of $5.91, providing a payback of $3.16 per share. Each locality is asked to respond to the initial share offer and indicate their election of the number of shares they wish to purchase. As of July 21, 1999, six local governments have indicated they will purchase 44,541 shares and three have declined any purchase. Staff requests that the Board of Supervisors approve the attached resolution and authorize the County Administrator to execute it on its behalf. ~- 1 FISCAL IMPACT If Roanoke County purchases the 10,000 shares offered, its maximum cost would be $27,500 a year for ten years ($275,000). No revenue sharing is offered until an industry locates in the New River Valley Commerce Park and a Performance Agreement is executed that distributes tax revenues from Machinery and Tools Tax assessed from the company. ALTERNATIVES 1. Approve the attached Resolution authorizing the County Administrator to execute the final copy of the Local Participation Agreement on a form approved by the County Attorney. 2. Elect to purchase up to 10,000 shares at $2.75 a year for ten (10) years and so indicate on the attached resolution. 3. Decline to approve the Resolution at this time. STAFF RECOMMENDATION Staff recommends that the Board of Supervisors approve Alternatives 1 and 2 indicting the amount of shares they will purchase for the development of the Initial Phase of the New River Valley Commerce Park. Respectfully submitted: Tunothy Gubal Director Approved: (-~ Elmer C. Hodge County Administrator ACTION Approved ( ) Denied () _ Received ()_ Referred to Motion by: No Yes Abs Harrison _ Johnson _ McNamara Minnix _ Nickens Attachments ~-i Revenue Sharing Example • Industry locates and invests $131 million in machinery & tools (M&T)* and $20 million real estate. • Host real estate tax = $124,000 (retained by Pulaski County) • M & T tax yield - $943,200 (to be shared by participating jurisdictions) • Host locality 5% M & T = $47,160 (Pulaski County) • Virginia's First 1% M & T = $9,432 • Per share yield = $5.91 • Per share debt = $2.75 • Per share payback -_ $3.16 *Based on Pulaski County rate ~-i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 10, 1999 RESOLUTION AUTHORIZING A LOCAL PARTICII'ATION AGREEMENT WITH VIRGIl~IIA'S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY AND AN ACCEPTANCE OF ALLOTTED SHARES FOR THE FINANCING OF THE DEVELOPMENT OF THE NEW RIVER VALLEY COMMERCE PARK PROJECT -INITIAL PHASE WHEREAS, Virginia's First Regional Industrial Facility Authority (the "Authority") has been organized and created by fifteen political subdivision in Southwest Virginia, including the County of Roanoke, pursuant to Chapter 64 of Title 15.2 of the Code of Virginia, 1950, as amended, to promote economic development in this region through the creation of a regional industrial park; and WHEREAS, the Authority and individual political subdivisions in this region have identified the development of the New River Valley Commerce Park, to be located in Pulaski County, Virginia, adjacent to the New River Valley Airport, as an important economic development project for the region to promote the purposes for which the Authority was created; and WHEREAS, the scope and preliminary plan of the Initial Phase of the New River Commerce Park (the "Project") has been developed including the acquisition of 326 acres of land, options upon approximately 740 additional acres for a five year period, construction of one mile of industrial access road, site grading of approximately 40 acres, acquisition of easements for access, water supply and waste water disposal and engineering plans for up to 6 million gallons of water supply and waste water disposal per day with an estimated cost of $6,908,500 and preparation of estimated revenue sources including grants and loans; and, WHEREAS, the County of Roanoke, Virginia, desires to participate in this project by purchasing shares in this project in order to contribute to the initial costs and expenses of the Project -' by underwriting the financing cost of loans at the rate of $2.75 per share per annum for an initial ten (10) year period in return for a proportionate share of revenues generated by this Project from machinery and tools taxes of any business or industry located in the Project. NOW THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia hereby expresses its intent to join as a participating jurisdiction in the Initial Phase of the New River Valley Commerce Park and authorizes the following: 1. That the County Administrator is authorized to execute on behalf of the Board of Supervisors the Local Participation Agreement -Initial Phase all upon such form as shall be approved by the County Attorney; and 2. That the County of Roanoke, Virginia is authorized to purchase shares of ownership interest in the Project at the price of $2.75 per share per annum. G:\ATTORNEY\.TBO\VAFIRSTR. SLN ., ,~°~ VIRGINIA' S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY NEW RIVER VALLEY COMMERCE PARK PROJECT PARTICIPATION AGREEMENT -INITIAL PHASE THIS AGREEMENT, made this the -day of 1999 by and between Virginia's First Regional Industrial Facility Authority, a body corporate, organized and created pursuant to Chapter 64 of Title 15.2 of the Code of Virginia, 1950, as amended, (the "Authority") and THE COUNTY OF CRAIG, VIRGINIA; THE COUNTY OF GILES, VIRGINIA; THE COUNTY OF MONTGOMERY, VIRGINIA; THE COUNTY OF PULASKI, VIRGINIA; THE COUNTY OF ROANOKE, VIRGINIA; THE COUNTY OF WYTHE, VIRGINIA; THE CITY OF RADFORD, VIRGINIA; THE CITY OF ROANOKE, VIRGINIA; THE CITY OF SALEM, VIRGINIA; THE TOWN OF DUBLIN, VIRGINIA; THE TOWN OF PEARISBURG, VIRGINIA; and THE TOWN OF PULASKI, VIRGINIA, political subdivisions of the Commonwealth of Virginia and members of the Authority and participating jurisdictions herein (the "Participants"). WITNESSETH: WHEREAS the Authority has been created under the provision of Chapter 64 of Title 15.2 of the Code of Virginia, 1950, as amended to promote economic development in the region; and, WHEREAS the Participants and the Authority have identified the development of the New River Valley Commerce Park, Initial Phase (the "Project"), as an important project for the region to promote the purposes for which the Authority has been formed; and, WHEREAS the Authority and the Participants desire to enter into this agreement for the purpose of establishing the scope of the Project, the investment therein of the Authority and the Participants and the revenue sharing from the Project. Page 1 of 10 ~_i -~" NOW THEREFORE, in order to carry out the purposes for which the Authority was formed and to create a project which will promote the economic development of the region and the Participants, the parties hereto do hereby agree as follows: I PROJECT DESCRIPTION The New River Commerce Park, Initial Phase ("Project") may, subject to funding, include the following items: • acquisition of 326 acres of land; • acquisition of easements for access, water supply, waste water disposal; • continuation of options for approximately 739 acres of land for a period of five additional years; • construction of 1 mile of four lane divided access road; • site grading of 40 plus acres of the grading plan fora 150 acre site and a 200 acre site; • detailed engineering plans for the provision of up to 6 million gallons of water supply and waste water disposal per day for the Commerce Park. Any enlargement of the scope of the Project in excess of these components shall require unanimous consent of all Participants. II PROJECT UNDERTAKEN IN THE NAME OF THE AUTHORITY The development of the Project shall be undertaken in the name of the Authority and, subject to the terms of this Agreement, the Authority, shall own, hold, lease, use, sell, encumber, transfer, and dispose of any real or personal property comprising part or all of the Project, provided; however, that the Authority is hereafter required to take all actions related to the Project as directed by the Page 2 of 10 ~. Project Participation Committee and may not lease, use, sell, encumber, transfer or dispose or take any action or perform any function related to the Project or any portion thereof without the express direction and approval of the Project Participation Committee. III ADDITIONAL PHASES Tlae Project herein described is the Initial Phase for the New River Commerce Park. All parties hereto recognize that development of the New River Commerce Park may involve several phases beyond the Initial Phase. In the event additional Phases to the Commerce Park are undertaken by the Authority, the Participants herein shall have first priority to purchase shares in such additional Phases to the Commerce Park in the same proportion as their ownership in the Initial Phase at such price as the parties shall hereafter agree. IV PROJECT PARTICIPATION COMMITTEE The New River Valley Commerce Park Participation Committee (the "Committee"), made up of one representative of each project investor, shall have sole responsibility for the decisions required for the construction, management, and overall implementation of the Project. The Committee shall set its own rules of operation, elect its own officers, and require the Authority to take the actions necessary to implement and operate the project, retain project consultants and utilize staff as needed for the Project. The affairs of the Committee shall be conducted by the majority of the shares entitled to vote unless this Agreement requires unanimous consent Page 3 of 10 .`.~ 1 ' V ANNUAL BUDGETS AND DEFICITS As soon as practicable after the Committee has formed, and by March 1 of each future year, the Committee shall develop and present to the Participants in the Project its operating and capital budgets for the fiscal year beginning the following July 1, showing all contemplated expenditures for operations, capital expenses, debt service and all anticipated revenues from revenue sharing, federal and state grants, and other sources. The offering share price, to be paid annually by the Participants, includes yearly administrative costs and expenses for the Committee to operate the Project No additional administrative expenses shall be charged to any Participant without the express written consent of that Participant VI FINANCING Financing of the project shall be arranged in the name of the Authority. All loan obligations for the Project shall be the sole responsibility of the Committee and the Participants in the Project which shall reimburse the Authority for all expenses incurred by the Authority for the Project. Without its express consent, a Participant shall not be responsible for any portion of such loan obligations and expenses in excess of its proportional interest in the total outstanding shares of the Project . VII LIMITATION OF LIABILITY The Committee shall insure the payment of all obligations, costs and expenses for the implementation of this project such that the Participants are solely responsible for discharging the Authority's obligations in respect to the Project. Non-participating members of the Authority and the Page 4 of 10 ~~ Authority itself are not responsible for the financing or debts of the Project or the Project Management Committee. VIII CONTRIBUTIONS AND OWNERSHIP The ownership interest in the Project shall be determined as follows: 1. Each member locality in the Authority shall be offered 1/15th share in the Project, or 10,000 shares of a 150,000 Share Pool. The value of the shares are dependent upon the financing structure of the project and may also include an amount for the annual payment of administrative expenses. Localities can decide if they wish to accept any or all of the offered shares; 2. All shares not taken by action of member localities under provision 1, shall be offered in equal proportion to the localities which purchased shares; 3. Any shares in the project thereafter remaining shall first be offered to the host locality; 4. Any shares thereafter remaining shall then be offered to others, including private or other non-member investors, on such terms and for such consideration as determined by the participating localities. 5. Each Participant will contribute to the costs and expenses of the Project, including repayment of any financing, with interest and expenses, in proportion to the amount of shares it owns to the total outstanding shares. Each Participant will receive a distribution of revenue from the Project as provided by Article X of this Agreement Should any Participant fail or neglect to make any such proportional contribution to support the Project, including the repayment of financing and all costs and expenses, and such failure exist for more than ten (10) days after demand by the Committee, Page 5 of 10 "°" ,~. ~"'~ such Participant shall forfeit and lose any and all interest and shares in the Project and such forfeited shares shall be redistributed among the Participants as provided in this Articles Such forfeiture of shares shall not relieve such Participant of any liability related to the Project iX FINANCING PLAN The financing plan for the implementation of the Project is a combination of grant and loan sources. Financing for the Project will require the Participants to share in the annual debt service and costs on the funds borrowed to complete the Project and administrative costs and expenses. The total estinsated cost of ~ t)ze Project is $6, 908, 500, and the revenue sources are as follows: AMOUNT Virginia .State Grant $1,375, 000 EDA/ARC Grant $1, 000, 000 VDOT Access Road Grant $ 450,000 Rural Development Loan Guarantee $2, 041, 750 Rural Development Direct Loan $2, 041, 750 Tlae annual payment required for each share is that amount which when multiplied by the total shares outstanding will pay the annual debt service on the loans to support the Project and shall include an annual administrative fee as agreed by the Participants. Payments by the Participants shall continue until all debt repayment is accomplished and may be reduced as loans are paid Page 6 of 10 E-I X REQUIREMENT FOR DEVELOPMENT OF THE PROJECT All business(es) or industry(ies) locating in the Project shall execute a performance agreement with the Authority, the Committee and the host locality. Should such business(es) or industry(ies) require improvements in the infrastructure of the host locality which cannot be provided through rate based financing, the performance agreement shall provide for payment for such infrastructure on such basis as all parties to the performance agreement, including the host locality, shall agree. The performance agreement shall contain such other tern~.s and conditions as the parties may agree, and may include a guarantee for payment of sufficient revenue from the business(es) or industry(ies) to generate an acceptable level of Revenue to the host locality and the Participants. The governing body of the locality in tivhicli the Project is located (the "host locality') shall have the sole and absolute right to approve or disapprove the business or businesses, industry or industries which shall be allowed to locate in the Project XI PARTICIPANTS MAY SELL SHARES Participants in the Project are authorized to sell their shares in the Project subject to the approval of the Committee. The conditions of sale must also be accepted by the bondholders or their representatives, and all other secured creditors. Page 7 of 10 E-I =F-~-~' XII REVENUE BETAKING Revenue is defined as the taxes paid by all the business(es) and industry(ies) located in the Project calculated on the machinery and tools to be located by that business or industry in the Project at such tax rate as in existence in the host locality at the time of the execution of this Agreement or any increased tax rate imposed by the host locality hereafter. Revenue amounts shall be rleternuned and agreed prior to the siting of any business or industry on the Project Neither reduction of the tax rate hereafter, abolition of the machinery and tools tax or reduction in the tax paid by the business(es) and industry(ies) after siting because of a reduction in the amount of machinery or tools on the site shall reduce the revenue to be paid to the Authority by the host locality. The revenue generated from the Project tivill be paid to the Authority by the host locality in perpetuity and shared as follotivs: 1. Because the locality in which the project is located will incur costs, such as police, fire and public safety expenses, and will suffer loss of income from state and federal sources because of the location of the project, the host locality shall retain 5% of the Revenue as a "host fee."; 2. The Authority will retain an administrative fee of 1% of the revenue received from the host locality; 3. The remaining revenue shall be distributed first to pay any current installments of debt due on the Project, including financing payments of principle and interest, and all costs and expenses, and then distributed to the individual Participants in the Project based upon their percentage of shares owned in the Project. Page 8 of 10 ~ -r ~~ XIII WITHDRAWAL AS A PARTICIPATING JURISDICTION Once obligations have been incurred by the Authority in favor of the Project, participants in the Project may withdraw from the Project only as the other participants may unanimously agree. The conditions of withdrawal must also be accepted by all secured debtors and bondholders or their representatives. XIV ANNUAL APPROPRIATIONS The revenue sharing, payments and contributions to the Authority and the Committee herein required by the participants are specifically authorized as to local govermments pursuant to § 15.2- 6406 and § 152-6407 of the Code of Virginia, 1950, as amended. In the event such code provisions are held to be invalid so that the payments and contributions hereunder may be considered to be the debt of a local government pursuant to Article VII, Section 10 of the Virginia Constitution, such payments and contributions shall not be debt of the participating local governments but shall be subject to and dependent upon annual appropriations being made from time to time by its governing body and each participating locality agrees that its chief administrative officer shall annually request, and use his or her best efforts to secure the local governing body's approval of such annual appropriations necessary to make such payments and contributions as required by the provisions of this agreement. XV AMENDMENT This Agreement may be amended from time to time as the parties may agree provided Page 9 of 10 E-/ ~~ all amendments shall be in writing and shall require unanimous consent of all Participants, and the consent of the Authority and the host locality. G: I Virginia's Frrst Regional Industrial Facility Authority - 00611010394441ParticAgREVS.dne Page 10 of 10 • ,~ ~+ A-081099-2 ACTION NO. ITEM NUMBER ~ "2°'' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 10, 1999 AGENDA ITEM: Request to Proceed with Additional Work for Road Design for the New South County High School COUNTY ADMINISTRATOR'S COMMENTS: SL~A1tY OF INFORMATION: At their meeting of July 15, 1999, the School Board approved an amendment to the architectual contract for the South County High School. This will be a $67,520 increase for the design of the access road into the property. The design will widen Pleasant Hill Drive and Arthur Thurman Road. FISCAL IlVIPACT: The County Board has previously approved a total budget for the South County High School of $28,231,152. The previously approved purchase of land depleted the original 2% contingency that was in this project. This additional design cost will overrun the budget for architectual services. This can be reappropriated from the site development line item with the understanding that there will not be sufficient funds to cover site development expenses when they are known. At this time, $5,030,000 has been approved in advances to cover architectual, legal, land, and site improvements. This additional design work can be paid from the existing advances. STAFF RECOMMENDATION: Staff recommends the approval of the design work on the access road with the understanding that the School Board will meet with the County Board in a joint worksession in the near future to discuss the entire scope of the South County High School project. SUBMITTED BY: APPROVED: Deanna Gordon ~dN Superintendent of Schools Elmer C. Hodge County Administrator M:\FINANCE\COMMON\BOARD\8-10-99.WPD Y, l ' ~-.~ ACTION VOTE No Yes Abs Approved (x) Motion by: Josh McNamara motion to Johnson - x Denied () ap r~~ ove proceedingwith road design at Harrison _ x _ Received () $67 520 and authorize Dr. Gordon to McNamara- x Referred () contact architect to move forward with Minnix _ x To () auditorium Nickens x cc: File Dr. Deanna Gordon, School Superintendent Diane D. Hyatt, Director, Finance Brenda Chastain, Clerk, School Board M:\FINANCE\COMMON~BOARD\5-10-99.WPD ACTION NUMBER ITEM NUMBER Z ~' CS AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 10, 1999 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BLUE RIDGE COMMUNITY SERVICES BOARD OF DIRECTORS The unexpired three-year term of Susan Scheibe, who has resigned. The current term expires on December 31, 2000. The unexpired at-large term of Rita Gliniecki. Her term expires December 31, 2000. Ms. Gliniecki has resigned to accept appointment as Roanoke County's representative (see attached letter). The at-large member of the Board of Directors is recommended by the Board and confirmed by all participating localities. 2. CLEAN VALLEY COUNCIL The two year term of Vince Reynolds expired 06/30/99. 3_ COMMISSION FOR SENIOR AND CHALLENGED CITIZENS Maureen M. Woods, representing the Cave Spring Magisterial District, has resigned from the commission because of health reasons. 4. GRIEVANCE PANEL The two year term of Cecil Hill will expire 09/27/99. The new term will be for three years. 5. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The fouryearterm ofJay E. Gaylor, Legal Representative, James M. Martin, Senior Representative, and one-year term of a youth representative who must be attending a Roanoke County high school. Mr. James Martin has notified the Clerk's Office that he does not wish to serve another term. 1 ~~ ~ ~ ~~ ~ ter- ~ 6. INDUSTRIAL DEVELOPMENT AUTHORITY The four year terms of Carole Brackman and Neil A. Gallagher will expire 09/26/99. 7. LEAGUE OF OLDER AMERICANS -ADVISORY COUNCIL The one-yearterm of Thelma Ihrig expired March 31, 1999. She has indicated that she does not wish to serve another term at this time. 8. PARKS & RECREATION ADVISORY COMMISSION The three year term of Robert R. Cookston, Member at Large, expired 06/30/99. SUBMITTED BY: APPROVED BY: ~• ~ ~~ Mary H. Allen, CMC/AAE Imer C. Hodge Clerk to the Board County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Harrison Denied () Johnson _ Received () McNamara- Referred () Minnix _ _ To () Nickens _ _ 2 527 Ha.wkbill Circle, SW Roanoke, VA 24U14 August 4,1999 Honorable Rib r .. JehnSnr, C'h~irzx~an Roa~rtoke County Board of Supervisors 82,76 Q1sen Road Roattuke, VA 24019 Deaz Mr, Johnson: This is Lo advise you of u~y re5i~nati~n as a zxtember at large of the Blue Ridge Community Services Hoard ~f i~i.xectnrc, in order to accept the appointment by Roanoke County to sexve as its representative to complete the unexpired term of Mrs. Susan Claeter, Sincerely, Rita J. Iinecki C: Elmer G. Hodge County Administrator Rod Fury, Chairman Board of Directors J ~ S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 10, 1999 RESOLUTION 081099-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for August 10, 1999, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: Approval of Minutes -July 13, 1999 2. Confirmation of committee appointments to the Highway and Transportation Safety Commission and Parks and Recreation Advisory Commission. 3. Request for acceptance of Springmill Road into the Virginia Department of Transportation Secondary System. 4. Request for acceptance of Carolina Trail and Stone House Lane into the Virginia Department of Transportation Secondary System. 5. Request from Schools for $4,354,435 appropriation to the 1999- 2000 Regional Special Education Fund. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution with correction to name in Item 2, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Carol E. Whitaker, Regional Director Diane D. Hyatt, Director, Finance Penny Hodge, Assistant Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board Arnold Covey, Director, Community Development 2 ti ~j-1 July 13, 1999 449 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 . July 13, 1999 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of July, 1999. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:02 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisor Joseph P. McNamara MEMBERS ABSENT: Supervisors Fenton F. "Spike" Harrison (Arrived 3:40 p.m.), H. Odell "Fuzzy" Minnix (Arrived 4:40 p.m.) STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator;Rnne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by Mr. John M. Chambliss, Jr., Assistant County Administrator. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF July 13, 1999 451 IN RE: BRIEFINGS 1. Briefina on Roanoke County Water Sys#em (Gary Robertson Utility Director) The briefing was presented by Gary Robertson. He reported that production from Spring Hollow increased over the July 4 weekend from 4.4 million gallonslday (mgd) to 5.7 mgd due to increased County consumption and providing assistance to the City of Roanoke. This production could increase another 2 mgd following completion of the Loch Haven Road water line. The County has not pumped water into the reservoir since April 16, 1999 because of low flow in the river, but based on anticipated water production of up to 8 mgd, Spring Hollow should have an adequate supply through the end of the year without pumping any additional water. Mr. Robertson advised that County residents are not affected by the City of Roanoke's mandatory water conservation measures even if their homes are served by water from Carvins Cove. Mr. Robertson presented a powerpoint presentation on the safe yield and seepage of the reservoir. He reported that the reservoir has a storage volume of 3.2 billion gallons, and a total pumping capacity of 80 mgd. The water treatment facility has a total production capacity of 15 mgd expandable to 30 mgd. Mr. Robertson presented seepage figures from 1995 to 1999, with a total seepage in February 1999 of 0.9 mgd. IN RE: NEW BUSINESS 1. Reauest for appropriation for the Loch Haven Water Line July 13, 1999 453 the Unifiied Human Services Transportation System Inc to provide CORTRAN Services (John Chambliss Assistant County Administrator)A-071399-2 Mr. Chambliss reported that CORTRAN riders must be 60 years of age or be physically or mentally challenged as defined under the Americans with Disabilities Act. The County budgeted $105,200 for 1999/2000 to provide the County share of funding. There is a $2.50 one-way `frip charge to -each passenger. ~ The County can fund approximately 27 one-way trips per day compared to the average usage last year of 34 trips per day. Based on current usage patterns, it would require an additional appropriation of $38,000 to meet the same usage as last fiscal year. Staff is requesting that the County Administrator be authorized to execute the contract for 1999/2000 capped at the budget of $105,200, and directing CORTRAN to cap the usage at 27 trips per day unless the Board wishes to increase the funding to this program. In response to questions from the Board members, Mr. Chambliss advised that all passengers are qualified to use the service; there is little or no abuse of the service; and that there are 50 vans. Supervisor Nickens moved to increase fees for one-way trips from $2.50 to $3.50 on September 1, 1999, and defer other action until determining whether federal and state grant funding will be available. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix July 13, 1999 IN RE: FIRST READINGS OF ORDINANCES 455 1. First readina of ordinance amending Section 2-102 and 2-103 of the Roanoke County Code to provide for enhanced notice of meetings of the Board of Supervisors (Paul Mahoney County Attorne Mr. Mahoney advised that this ordinance incorporates the revised Freedom of Information Act provisions which eliminates the requirement to publish notices of changes in time and place of meetings in the newspaper but requires the posting of such notices in a prominent public location or in the office of the Clerk of the public body. The notice shall be posted at least three working days before the meeting. Additionally, special or emergency meetings notice shall be given to the public contemporaneously with the notice provided members of the public body. Supervisor Johnson moved to approve the first reading and set the second reading for July 27, 1999. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix 2. First reading of ordinance authorizing the execution of an agreement with Botetourt County for the continued sale of surplus bulk water (Gary Robertson Utility Director July 13, 1999 457 here were no changes and no citizens to speak on this ordinance. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix ORDINANCE 071399-4 AUTHORIZING QUIT-CLAIM AND RELEASE OF A SANITARY SEWER EASEMENT WITHIN THE BOUNDARIES OF CORTLAND ROAD, RECORDED IN PLAT BOOK 18, PAGE 91, "THE ORCHARDS," SECTION NO. 5, "BOTETOURT SOUTH," SITUATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, in order for Cortland Road to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of-way be free and clear of any third party rights or encumbrances; and, WHEREAS, VDOT has requested quit-claim and release of an existing 20' sanitary sewer easement within the boundaries of Cortland Road, extending 550.13 feet, more or less, from the intersection of Orchard Park Drive to the "New 20' Botetourt County Sanitary Sewer Easement" shown on Plat Book 21, page 192, to the Commonwealth of Virginia, subject to certain conditions; and, WHEREAS, it will serve the interests of the public to have Cortland Road accepted into the state secondary road system and the release, subject to the issuance of a permit and other conditions, will not interfere with other public services and is acceptable to the Roanoke County Utility Department. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on June 22, 1999; and a second reading and public hearing was held on July 13, 1999; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be released are hereby made available for other public uses by conveyance to the Commonwealth of Virginia for ,acceptance of Cortland Road into the state secondary road system by the Virginia Department of Transportation (VDOT). 3. That quit-claim and release of the sanitary sewer easement within the boundaries of Cortland Road extending 550.13 feet, more or less, from the intersection of Orchard Park Drive to the "New 20' Botetourt County Sanitary Sewer Easement" shown July 13, 1999 459 . A R-071399-5. R-071399-5 i Supervisor Johnson moved to adopt the Consent Resolution with correction to the title in Item 9. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix RESOLUTION 071399-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for July 13, 1999 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Approval of Minutes -June 8, 1999 and June 22, 1999. 2. Confirmation of committee appointments to the Highway and Transportation Safety Commission. 3. Request from Police Department for acceptance of: a. $1,500 donation to D.A.R.E. Program from the Loyal Order of the Moose, Inc., Vinton Lodge No. 1121. b. $2,500 donation to D.A.R.E. Program from the Loyal Order of the Moose, Inc., Vinton Lodge No. 1121. 4. Acceptance of $17,326 Department of Criminal Justice Service grant by the Police Department to provide funds to employ full time police officers to work with youth through coaching athletic teams. 5. Acceptance of $58,753 Department of Criminal Justice Service grant by the Police Department to provide full time law enforcement services in two County high Schools. July 13, 1999 461 BE IT FURTHER RESOLVED, this Board guarantees a clearand unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors McNamara Harrison Nickens Johnson Nays: None Absent: Supervisor Minnix IN RE: REQUESTS FOR WORK SESSIONS It was the consensus of the Board to schedule a work session on refuse collection for July 27, 1999. IN RE: REPORTS Supervisor Johnson moved to receive and file the following reports. The motion carried by a unanimous voice vote with Supervisor Minnix absent. 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5- Report of Claims Activity for the Self-Insurance Program 6. Statement of Treasurer's Accountability per Investments and Portfolio Policy as of June 30 1999 July 13, 1999 4 63 Section 2.1-344 A (7) Consultation with legal counsel regarding specific legal matter requiring the provisions of legal advice: negotiation of water agreements with Botetourt County and City of Roanoke and a performance agreement with Advance Auto; and 2.1- 344 A (3) disposition of publicly held real property, the Lloyd property and two lots on Westmoreland Drive. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix IN RE: WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Update on New River Valley Commerce Park Project (Tim Gubala. Economic Development Director) The work session was held from 4:15 p.m. to 4:40 p.m. and presented by Mr. Gubala, SeniorAssistant CountyAttorneyJoseph Obenshain and Economic Development Specialist Brian Hamilton. The Board viewed a powerpoint presentation describing the New River Valley Commerce Park which will be located in Pulaski County. This is the first project of the Virginia's First Regional Industrial Facility Authority. The project is estimated to cost $6,908,500 and the participating localities will share in the machinery and tools tax only. Mr. Obenshain described the proposed agreement and the extent of the County's liability. The County needs to sign a participation agreement and commit to purchase a minimum of 10,000 shares at $2.75 by August 17, 1999. Supervisor Johnson suggested that Roanoke County's bond counsel review July 13,1999 465 now be $58 million. Supervisor McNamara suggested that the Board determine what it can afford to invest in the schools and ask asub-committee from the Blue Ribbon Committee to reprioritize the projects. Dr. Gordon advised that the South County High School will be bid in approximately nine months. Supervisor Johnson suggested going forward with both Glenvar and South County high school at the same time to assure that there will be adequate funds for both projects. Supervisor Johnson advised that the Board can decide what their resources are after the bids for both projects are complete. Supervisor McNamara pointed out that they also needed to begin developing the Phase II projects. Mr. Hodge and Dr. Gordon were directed to review the plans and costs for the Glenvar Middle School and the South County high school projects and report back. 3. Establishment of goals for Coun,_,y Administrator and County Attorney. This work session was postponed until July 27, 1999. IN RE: CLOSED MEETING The Closed Meeting was held from 5:55 p.m. to 7:15 p.m. IN RE: CERTIFICATION RESOLUTION R-071399-6 At 7:15 p.m., Supervisor Johnson moved to return to open session; that the Closed Meeting was held from 5:55 p.m. until 7:15 p.m., that Supervisors McNamara and Minnix were absent and that they will certify separately; and adopt the Certification .~ A-081099-3. a ACTION NUMBER ITEM NUMBER ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 10, 1999 SUBJECT: Confirmation of Committee appointment to the Highway Transportation and Safety Commission and the Parks and Recreation Advisory Commission COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the July 27, 1999 Board of Supervisors meeting. Highway and Transportation Safety Commission Supervisor Nickens nominated David Maxey to serve afour- year term as citizen representative. The term will expire June 30, 2003. Mr. Maxey was originally appointed as a youth representative but did not meet the age criteria. Parks and Recreation Advisory Commission U~c~ 1~ r~ ~Se Supervisor Harrison nominated Donna W~eel~iel~to fill the unexpired term of Ted Williams. The term expires June 30, 2000. STAFF RECOMMENDATION: It is recommended that the above appointment be confirmed by the Board of Supervisors. SUBMITTED BY: APPROVED BY: y'YL~ f, .mod . Mary H. Allen, CMC/AAE Elmer C. Hodge Clerk to the Board County Administrator i ~ ` r ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Bob L. Johnson to approve with correction of name cc: File Highway Transportation and Safety Commission File Parks & Recreation Advisory Commission File ...t'°~ VOTE No Yes Abs Johnson _ x Harrison _ x _ McNamara_ x _ Minnix _ x _ Nickens x j THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 10th DAY OF AUGUST, 1999, ADOPTED THE FOLLOWING: RESOLUTION 081099-3.b REQUESTING ACCEPTANCE OF SPRINGMILL ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineerforthe Virginia Department of Transportationhas advised this Board that the street meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson Nays: None Absent: None A Copy Teste: .l~• Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation r . _ to suEM Wit Ma'n St ~ '~""~" a° / / i ~+/ 460 _ • Ra7~o ~ the ,.: °~'~ , . «~..~.._~,~~,,,,~..~.~`~ SPINGMILL ROAD - from Millbridge ` ~~EU` ..,~^~"' 639 K"~"'ry~ °c Road to its terminus at a of 5 `de Q~. "Woo cul-de-sac. 5j Length .0.106 miles ';,,+,~'"`~~.~cg~R`~-lalbridge Rd ~,,,~.,.. R/W Width ._ -_. 50' reen Road Width. _. 30' •Pork ~'~~ H'~~ Service._~. .13 Homes sly VICINITY MAP ~. ;: _:~ Road Acceptance WOODBRIDGE, Sec. 17 prepared by Roanoke County, Dept. of Community Oevelopmen • 1 c ~ L C m ~_ U t7 Q a `o m 07 `c _' e V O d ~ z m ~ o 2 H O ~ U = W of " cn _ ~ ~ h ~ O ~ z Q ~ o 3 U W w CJ) O ~ O "€ W L ,r Q. C (~~J ~ ~ • H O Qj a ~ ~ ltd Q ~ O ~ ~ 3 N O ~ o Y ~ Cn ~ v O -° ~ F- ~ o Q L ~ 0 V Q ~ Z .~ N ~ O 0 0` c c 0 :,:. _ ~ U n a 8 ~ ~ -! • ~ c O U O < 3 m x S c4 H H H 3 ~ ~ ~ o t° ~ ~n -- a w • z w aoa ~ s u,N~ a N U a z -- w o ~ a ~ - ~ w H w _ H A. A W O H ~ ~ H D-i aAa a w z ~ A O b ~ o Q ~ ~~ ~`ti m n m a m a a o ~' ~ a m a o a 6 a a a a a a a ~ I O O . . cu ~ Q I ~ A U ~ ~ ~ ~ ~ ~ n ~ O O O O O O ~ ~ ~ ~ n n rn ~ cn z °; ~ < ~ O m [.Wa o 0 0 o m o ~ m W o 0 o O° n o o° c ~- ~ ~ 4 2 2 ~ e ~ ~ E ~ ~ ~ 2 ~ 1- d lCI H G F- d v tt F- C Y CL V- d 1- C X Q m ~ ~ ~ a m ~ Yq ~ m ~--11 G, ~ b ~ L b z '-' ~ a' E Z 0.i c ~ a `a ' ~ m ¢ Z ~' ~" cf < of ~ ~ 0 Z ~.,,~ .- ,` (1~'.l-f 8 v C z ~ w ~ ~ ~ O F 1 ~ G 2 O ~.~ L ~ v ¢ r ~. V R ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 10, 1999 AGENDA ITEM: ACCEPTANCE OF SPRINGMILL ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. COUNTY ADMINISTRATOR'S COMMENTS: Waldrop Development Corp., the developer of Woodbridge, Section 17, subdivision requests that the Roanoke County Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.10 miles of Springmill Road from the intersection of Millbridge Road to the terminus at the cul-de-sac. Staff from the Department of Community Development has inspected this road along with representatives of the and find that the road is acceptable. No County funding is required. Virginia Department of Transportation The Department of Community Development recommends that the Board of Supervisors approve a resolution to VDOT requesting that they accept Springmill Road into the Secondary Road System. 1 SUBMITTED BY: mold Covey, Director Department of Community Develop APPROVED BY: .-~ .r5k-~----- Elmer C. Hodge County Administrator ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) VOTE No Yes Abs Harrison Johnson McNamara Minnix Nickens 2 ..J "' THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 10th DAY OF AUGUST, 1999, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF SPRINGMILL ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board that the street meet the requirements established by the ~~~bdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Rye uirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: _ Yeas: Nays: A Copy Teste: Mary Allen, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File ~~ M,~.,.. Green Hill Pork ~t ~~, t ;: ,§ ,,. Wat MaSn St. 5 iia __ 460 RQyNrO ~ ~th~ Noy f0~k 5 e ~~.~` , ~sr< ct ~o<• woo...,.,, C~= R~~~ "" ~ss~ Ndlbridge Rd reen SITE VICINITY MAP to SACEA/ T ~..~ ""' SPINGMILL ROAD - from Millbridge Road to its terminus at a cul-de-sac. Length ._v_____.._._.~~_. 0.106 miles R/W Width .__~____ _~___. 50' Road Width .__~_~______..______. 30' Service..~~___..____.13 Homes c~ ~,OANO,~,~ Road Acceptance Z o , WOODBRIDGE Sec. 17 cJ a~ prepared by '~8 Roanoke County, Dept. of Community Developmen C 7 O b U --I C m U C 4 C~ `o r c m N L O p Q U d ^ ~ _ z m ~ o L E r-r ? H O ~ U = W of ~^ cn _ • ~ p ~ ~n 0 ^ ~ z C a O .~ 3 H d U N ~ ~ O ~ O Q. a ~ to . H O 0~.. Q ~ P~ In ~ O ~ C~ 3 Q ~° O LL ~ m Z ~ ~ 0 0 ~ _ ~ f- ~ o L ~ Q v 9 m Q < Z c•7 c~ ~ ~ N ~ n 0 v; ~' C ~ ~ ~ ._ 2 C U ~ ~ W { $ C O ~ J o O .~ ~ "v ~ v O < U 3 m S x mo w' H ~ ~ ~ ~ H ~n O w • z w aoa ~ ~ ~n H ~ Z N U W W O ~ a ~ ' ~ w ~ w H fem. ~ w ~ 3 O U ~ OG H ~+ araa p.i W z Qi Q O 3 d ~ o ~ ~ ~' o i o m e a a o o 0 a U ~ a a a a a a e d y a a d ~ ~ O O c W N a Q v` ~ ~ D ~ O O O ~ ~ ~ ~ H ~ rn ~ ~ ~ ~ < z N H ~ \ ~ n b y .--. o o o m E-a o . ~ O O O ~ ~ O ~ ~ ~' ~' ~' m m > ~~ CL CL ~~ a [L ~ 2 ~ CL ~ ° CL 6 ~ ° CL O ~ ua`.. r° a d7 t°- a u `. r°- d r°- a iL ~-°~ d u. r - a ~i r - a x a !Yi a t 0 a ` H o ,~, L b z o H R+ c Z p~ a C!] 7 K Z r fY A f N m ~ N Z ~', ~_ ~'_._.. `r a B CC 6 E z ~ w _ ~ ~ L ' H r < LL a O O ;~~/~--~~\ U `" a r. u W ~ U - r~ J- THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 10th DAY OF AUGUST, 1999, ADOPTED THE FOLLOWING: RESOLUTION 081099-3.c REQUESTING ACCEPTANCE OF CAROLINA TRAIL AND STONE HOUSE LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineerforthe Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson Nays: None Absent: None A Copy Teste: .~/ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation I/R 220 ^' CAROLINA TRAIL - from Hollins R• Road to its intersection with .Stone House Lane. a ' Length 0.100 miles ~ B ° R/W Width .50' ke '' c et°~ Road Width . __ . 30' a Coker e 601 R sale wM// ~ ~qt C° . t /~ Service .25 Homes ~ ~~ STONE HOUSE LANE -from Carolina "i3ryant ~° Trail to its terminus at a Herghts , ~~9~~ cu I - de-sac. y Rand Ca ~ Length. ._.0.052 miles o SITEo R/W Width . . 50~ sot ~ Road Width .30 ~ Service._ ~.9 Homes VICINITY MAP 605 3 J nv~~~~... .._.._ SANOERgoN DRIVE ~--~- Road Acceptance 6ELLE GROVE Phase I prepared by Roanoke County, Dept. of Community DeveloDmen I _.. I 7 ~ U I C m E ' U 07 4 3 t 2 m a O E m L rr E Q U d N _ ~ ~ L E 2 O as ~ C N ,--1 3 a' ~ 4) O y ~ Pa O ~ ~ ° W L .7 n- ~ -x° ~.~ a ~ a ~ ~7 ~ Q ~ o LL : m Z u d O ~ O D L ~ ~ v E Q < Z .~ N ~ n O O c C t . o ` U .• n ~ v N ~ ~ O ~ ~ ~ `O ~ O O < U e S O a z V n .~-. d ~ O O 2 ~ ~ ~ u'1 ~ ~~. ~n ~ W o m m o • o 0 Z e a ~ m .. ~ ° o a d a s a a d° a i a ra H e O. O cn co E..i op 'a ` R' p c x ~ z ~ a z oa ~ ## O O ~ S ~ E ~r x cn v o 0 o v o ~ 5 o o rn w ~ o \ ~ ~ < O H O H N \ O N S b H O F O y U U ~' C J ~ n W W W m a o a a o LY, W W ~ ~, W ~ O O O O ~ ~ ~ e ~ ~ a ~ 7' H H ZS ~ ~ `o ~ Yi t a m Y ~ ~ • j c 2 `e ~ c G a ~ Q `e F a LL o ~ Q a F 6 2 o F 0 c 2 `o ~ ~% r- a ~i ~ a ~i o h- ~ ti c r- d ti c r d u= c r a S f- a ~ x 0 H ~ 3 a ~ W r H ~ a t N ~ rr. L ~ ~ O ~ ~ ~ U ' m S Z a ~ ~ of m n 0 z ,` . i. S-`~ ACTION NUMBE ITEM NUMBER `~ " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 10, 1999 AGENDA ITEM: ACCEPTANCE OF CAROLINA TRAIL AND STONE HOUSE LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. COUNTY ADMINISTRATOR'S COMMENTS: Belle Grove Development Corporation, the developer of Belle Grove, Phase I, subdivision requests that the Roanoke County Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.10 miles of Carolina Trail from the intersection of Hollins Road to the intersection of Stone House Lane and that they accept 0.052 miles of Stone House Lane from the intersection of Carolina Trail to the terminus at the cul-de-sac. Staff from the Department of Community Development has inspected this road along with representatives of the Virginia Department of Transportation and find that the road is acceptable. No County funding is required. The Department of Community Development recommends that the Board of Supervisors approve a resolution to VDOT requesting that they accept Carolina Trail and Stone House Lane into the Secondary Road System. 1 SU ITTED BY: Arnold Covey, Director Department of Community Develo ment APPROVED BY: .r 4 Elmer C. Hodge County Administrator r ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) VOTE No Yes Abs Harrison Johnson McNamara Minnix Nickens 2 S-`~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 10th DAY OF AUGUST, 1999, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF CAROLINA TRAIL AND STONE HOUSE LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: _ Yeas: Nays: A Copy Teste: Mary Allen, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File rri 220 ' CAROLINA TRAIL - from Hollins ~~ Road to its intersection with Stone House Lane. ;o~ ~' ~ Length .~__- --_-_.0.100 miles a t e° ` R/W Width .-.- --------------.50' ' a e " ~° , et Road Width ._- ______.________~. 30 Tinker ~ e ~" 601 C Rp ."',., ~V~t '9i1/pkF ~s Co, Service._-_-_ ~-__.25 Homes reek Ur~~ll o co ~ STONE HOUSE LANE -from Carolina "BryanE ~a Trail to its terminus at a heights ,~~9~~ cul-de-sac. Rena ~- ~ Length ._____- ____-__.0.052 miles ~~ SITEo R/W Width ._~ __. ______-. 50' ' Road Width .._. ____- ___. 30 soy ~~ Service .__--~ _____________.9 Homes _~ \/I(`INITY AADD R(15~ u SANDERSON DRIVE ApANO,~,~ Road Acceptance . 9 6E LLE GROVE, Phase ~~ a prepared by '83a Roanoke Count , De t. of Communit Develo men ~~ ~ ZS U ^I C m ~_ U :Q N Q Q 3 s 2 m a `o m L ~ O O p U d N _ m ~ L_ E 2 O _ of '' C o ~, O ^ Q ~ ~ a ~ a Q as N O ~ o ~ ~ a ~~° ~. ~ Q ~ w ~ ~ ~ ~ ~l oWG Q ~ O LL ~ s > Z --"- ~ Q_ -° cn F- ~ O L ~ Q u Q < Z .~ c~ ~_ N ~ O C V ; ~' C Ci ~ ~ O ;.., 2 ~ O .. ': ~'' W O n a ~ ~ N ~ O ir1 ^ ~ .~ ~ 'v ~ O O < U 0 O F~ S a Z n ~ _ ~ ~ O O ~ ~n • ~n ~ ~n ~ ~n w o m m o ~ a o ~ a H a a °a 1 ~ ~ ~ w ~ U1 00 F-I a0 v` Ri O v 6 ~ ~ x z a z _ o x ~ v E o 0 0 0 0 O rn ~ p rn < O O N O N $ O ~ Z b ~ F'{ U H U ._ U O n W W W c o o 's m o o o W W ~ W 0 p p O O O H H ~ H ~ ~ ~ ~ ~ ~ ~ z z 9 z ~ ~ O H H ~ H ~ ~ ~ Y S 2 Q CL ~ 2 ~ CL F ° ¢ ~ ° r°- d ~ F°-' a ~ f°- n. '° a r°- a LL r - a ' - a x 0 a z ~ a ; ~-+ a ~ w H ~ p ~ ~ r y H x 0 E U Cn a L Q Z •~• H Cf ~ N m ~ 6 C ~', i, s-4 ~, t A-081099-3 . d ACTION # ITEM NUMBERS MEETING DATE: August 10, 1999 AGENDA ITEM: Request for Appropriation to the 1999-00 Regional Special Education Fund COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County School Board serves as the fiscal agent for the Roanoke Valley Regional Special Education Board. The budget for the regional board for 1998-99 was $4,221,197. The board-adopted budget for 1999-00 is $4,354,435. The Regional Program began operation during the fiscal year 1986-87. The Regional consortium is comprised of six school divisions: Roanoke County, Roanoke City, Salem City, Botetourt County, Craig County and Franklin County. Services are provided to children with autism, multiple disabilities, severe and profound disabilities and hearing impairments. Regional classes are currently housed in the following school divisions: Roanoke County Roanoke City Botetourt County Franklin County FISCAL IMPACT: Revenue received from participating school divisions is based on a per pupil cost. Program cost for each division is offset through reimbursement from the State Department of Education. ~-, STAFF RECOMMENDATION: Staff recommends appropriation of the Roanoke Valley Regional Special Education Board's budget for 1999-00. ~/ Carol E. Whitaker Elmer C. Hodge Regional Director County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Bob L. Johnson to approve cc: File Carol E. Whitaker, Regional Director Diane D. Hyatt, Director, Finance Penny Hodge, Assistant Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board VOTE No Yes Abs Johnson _ x Harrison _ x McNamara- x Minnix _ x _ Nickens _ x Region/County00 N-/ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Unaudited Beginning Balance at July 1, 1999 Balance at August 10, 1999 Changes below this line are for information and planning purposes only. Balance from above $6,750,027 5.94% $6,750,027 $6,750,027 5.94% $6,750,027 5.94% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to mamtam the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1999 2000 General Fund Revenues $113,709,991 6.25% of General Fund Revenues $7,106,874 Respectfully Submitted, Approved By, ~~~ ~~~ Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator M:\Finance\Common\B oard\Gen99. WK4 N- CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Unaudited Beginning Balance at July 1, 1999 $11,042.93 Balance at August 10, 1999 $11,042.93 Respectfully Submitted, ~ ~.~ ~. ~ Diane D. Hyatt Director of Finance Approved By, Elmer C. Hodge County Administrator M:\Finance\Common\Board\Cap99.WK4 N- ~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount 27, 1999 From 1999-2000 Original Budget $100,000.00 General Fund share of VACO/ VML assessment for AEP negotiations (4,749.00 Balance at August 10, 1999 $95,251.00 Respectfully Submitted, ~~~ Diane D. Hyatt Director of Finance Approved By, Elmer C. Hodge County Administrator M:\Finance\Common\Board\Board99.WK4 N-~ FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Amount Savings from 1996-97 debt budget Transfer from County Capital Projects Fund FY97-98 Original budget appropriation 23, 1998 Savings from 1997-98 debt fund FY98-99 Original budget appropriation FY99-200 Original budget appropriation Less increase in debt service Balance at August 10, 1999 The following funds have been temporarily advanced from this fund will be reimbursed with future bonds issues: Balance from above $6,884,960 Land purchase and site work for new South County high school (4,000,000) Science Labs (2,170,600) $714,360 Note :These advances will be reimbursed with the 1999 Fall VPSA Bond Sale. Respectfully Submitted, Approved By, ~~~ ~~ Diane D. Hyatt Director of Finance Elmer C. Hodge County Administrator 00 $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 2,000,000 (1,219,855) 780,145.00 M:\Finance\Common\Board\Schoo199.WK4 ACTION NO. ITEM NUMBER N AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 10, 1999 AGENDA ITEM: Drought status report of the Virginia Drought Monitoring Task Force COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a report from the Virginia Drought Monitoring Task Force dated July 29. The report was compiled by the Department of Environmental Quality from various state agencies and describes current drought conditions for water supplies, water quality, forestry, agriculture and crops. We have also requested a report from the State Climatologist at the University of Virginia that describes the long range weather predictions through the end of 1999. If we receive the report prior to distribution of the agenda, we will include it with your packet. If not, we will hand it out at the Board meeting on Tuesday. Respectfully Submitted by: mer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Harrison _ _ Denied () Johnson _ _ _ Received () McNamara- _ Referred () Minnix To () Nickens _ _ _ ~! DROUGHT STATUS REPORT OF THE VIRGINIA DROUGHT MONITORING TASK FORCE July 29, 1999 INTRODUCTION This is the second drought status report issued by the Virginia Drought Monitoring Task Force for 1999. The Task Force will continue to monitor the drought situation closely and will issue additional status reports as needed. The Department of Environmental Quality compiled this report from information provided by the State Climatologist, the Virginia Departments of Agriculture and Consumer Services, Health, Forestry, Emergency Services, the Virginia Cooperative Extension Service, the National Weather Service, and the U. S. Geological Survey. The report is distributed by the Department of Emergency Services. The Task Force urges the public, institutions and industries to learn more about the conditions of their water supply system and water sources, and to practice water conservation, where appropriate. Localities are being urged to evaluate and update their drought response plans, with respect to their 1998 experiences. DROUGHT REPORT FROM THE STATE CLIMATOLOGIST July 28, 1999 Conditions throughout the Shenandoah Valley, Northern Virginia and much of Central Virginia remain critical. In those areas, recent moisture shortages have placed many crops beyond recovery. In other areas of the state, although some spot shortages remain, conditions have improved considerably. The Tidewater area, in particular, has received substantial precipitation inputs in the last few weeks. With a persistent upper-air ridge over the Eastern U.S., the normally high summertime evaporation rates continue to be exacerbated by mostly sunny conditions. Throughout the Shenandoah Valley and, to some extent, Northern and Central Virginia, farm pond levels have dropped to critically low or unusable levels. Many livestock operations in these areas have been compelled to sell off their stock due to insufficient water supplies and/or hay reserves. Over the next few weeks, our primary source of rainfall will continue to be scattered thunderstorm activity. This has the unwelcome side-effect of the potential for lightning-induced forest fires, especially in very dry higher elevation regions in the northwestern portions of the state. Values of the Palmer Drought Severity Index (PDSI), a general indicator of deep-soil moisture status, as calculated for the week ending July 24 remain in the "Severe Drought" category in the Northern Virginia and Central Mountain Climatic Divisions (CD's). The Tidewater CD is now considered by the PDSI as being in the "Near Normal" range, and the remainder of the state is categorized as "Moderate Drought" status. Current values (week ending July 24) of the Crop Moisture Index (CMI), which is more useful in estimating near-surface soil moisture conditions, are in the "Abnormally Dry" range for the Northern Virginia and Central Mountain CD's, in the "Adequate" range for Tidewater, and the "Topsoil Moisture Short" category elsewhere. The agricultural situation in the Shenandoah Valley and throughout much of Northern and N- s Central Virginia still remains dire at this time. WATER SUPPLY SITUATION July 22, 1999 GENERAL A typical mix of thunderstorm rainfall and high temperatures spread across the State has had the typical mixed results. Most reservoir levels have continued to drop, but a few localities have seen slightly improved conditions. The Carvin's Cove Reservoir at the City of Roanoke remains a major concern, as is a source depletion situation at the town of Craigsville in Augusta County. The other area of specific concern is Spotsylvania County, where the construction of their new water treatment plant is lagging behind schedule. Current high temperatures are causing an increase in water use throughout the state. Of particular concern are our most vulnerable, single-family, rural household water supplies. Often relying on the shallow water table aquifer for their source of supply, many of these household wells are literally drying up. Local health departments are monitoring these situations through applications for replacement wells. SURFACE WATER SOURCE WATERWORKS Reservoir levels across the state are showing the impact of a lowering groundwater table. Reservoirs of particular concern are Roanoke's Carvin's Cove Reservoir and Spotsylvania County's Ni River Reservoir. Other water supply reservoirs with larger drainage areas such as Fairfax County's Occoquon Reservoir are affected to a lesser degree, and those with extensive drainage areas, such as Lake Gaston, are even more reliable sources. GROUNDWATER SOURCE WATERWORKS In general, groundwater source waterworks are not expected to experience drought related water supply problems until much later in the ongoing drought, because they tap relatively deep groundwater sources. The exception here are those waterworks that rely on groundwater fed spring sources. Of special concern here are the towns of Craigsville and Schuyler. HOUSEHOLD WATER SUPPLIES Individual private home water supplies are beginning to experience direct impacts from the 1999 drought. Local health departments in Planning District 6 (Augusta, Bath, Highland, Rockbridge, and Rockingham Counties plus the Cities of Staunton and Waynesboro) report permitting 30 replacement wells in June - 24 for dry household wells and 6 for dry household springs. SPECIFIC SITUATIONS (as of July 27, 1999) City of Roanoke - The City's Carvin's Cove Reservoir is abnormally low for this time of year at 25.2 feet below the spillway. The City began buying water the City of Salem (1.0 MGD) and from Roanoke County (1.5 MGD) The City has gone to mandatory water conservation on July 8. Under the City's drought response plan, this means no outdoor water use 2 N- ~ in residential areas, water by request only at restaurants, and no ornamental use (fountains) in commercial areas. Roanoke County has a project under construction that will serve county customers currently served by the city. City of Lynchburg - The City's Pedlar Reservoir is down 134 inches below its spillway and the City is pumping 3.0 MGD from the James River to augment the reservoir supply. City of Fairfax - Their Goose Creek Reservoir level is 10 inches below the spillway. Their Beaverdam reservoir (upstream) is almost 11 feet 11 inches below spillway level. They have begun buying water from the Fairfax County Water Authority (FCWA) and have called for voluntary conservation. City of Manassas - Current water levels in their reservoir are at 287.3 feet (290 feet is spillway elevation). Their Drought Management Plan Phase I (mandatory conservation) is triggered by a declining with time reservoir level. City of Martinsville - Their reservoir is down 71.75 inches below its spillway and they are pumping 2 MGD from Leatherwood Creek. City of Richmond - The City's water treatment plant (James River source) had its historical high production day June 8 at 128 MGD. Plant capacity is 132 MGD. Plans are being formulated for emergency operation at rates higher than the rated capacity. City of Staunton - City officials have placed the City on voluntary water conservation as a precaution against the drought possibilities later this year. City of South Boston - Their new intake structure on the Dan River is fully operational making low water withdrawals more efficient. City of Winchester - Voluntary conservation measures are in effect due to low stream flows. Town of Round Hill - The water level in their 200,000 gallon reservoir is down 7 feet below normal. Mandatory water conservation in place as of 6/8/99 and they are assessing their distribution system for any leaks. Fairfax County - The Fairfax County Water Authority's Occoquan Reservoir is 82 % full at 7.0 billion gallons of storage. The Potomac River is flowing at approximately 1,400 mgd. If river levels continue to decline, upstream reservoir releases will be needed in July. The FCWA broke all historical production records with a Maximum Daily Demand of 220.7 MGD in June, 1999. Officials estimate the if the worst drought of record were to occur this summer, enough storage is available in the Jennings Randolph and Little Senneca reservoirs alone to meet unrestricted demands. No conservation measures are in place at this time. Shenandoah County - The county Board of Supervisors has requested that all localities work together to conserve water. Spotsylvania County - City of Fredericksburg - Stafford County. This is a largely interconnected service area that is best looked at in whole. Spotsylvania's Ni River Reservoir is 36 inches below overflow and still 3 N-~ dropping at a rate of 2 inches per week. They have gone to voluntary conservation effective May 11, 1999. The Board of Supervisors is considering mandatory water use restrictions. The City of Fredericksburg has joined in the call for voluntary conservation. Stafford County has not called for conservation. Water levels in Abel Lake are down 60 inches and Smith Lake is down 48 inches (Stafford County will go to voluntary water restrictions when Smith Lake is down 66 inches). Flow in the Rappahanock River is running at less than 250 of normal for this time of year. The Motts Run Water Treatment Plant (to be jointly owned/operated by Spotsylvania and Fredericksburg) has fallen behind schedule, with completion anticipated near the end of the year. Stafford is no longer able to sell 0.5 MGD to Fredericksburg, who continues to sell 2.0 MGD to Spotsylvania. The localities in this area are working well together. Spotsylvania County - Subdivision Systems: Winewood (owned by county) is experiencing a decline in water production from their wells that may be drought related. Consideration is being given to a connection to the central system. Lake Wilderness (privately owned) is hauling water on occasion during high water use periods (primarily weekends). Mandatory conservation requirements are in place. Chesterfield County. The County's Swift Creek Reservoir is no longer overflowing. Recent rainfall on its watershed has brought the reservoir level to 176.7 feet or 0.1 feet below the spillway. Chesterfield has reduced production at the Swift Creek Water Treatment Plant to 6 MGD (from 12 MGD) in order to maintain water levels in the reservoir. The 1998 drought produced record low reservoir levels. The County purchases water from the Appomattox River Water Authority and from the City of Richmond. Frederick County - Diehl Water Treatment Plant. Water level in the North Quarry source is down 40 feet below normal and they are supplementing by transferring water from the Middle Quarry source. Voluntary conservation measures in place. Frederick County - Subdivision Systems. The Summit - well capacity has diminished significantly; an aggressive voluntary conservation program is in effect. Augusta County - Town of Craigsville - The town's spring source has lost much of its capacity. The Craigsville correctional facility remains on lock-down with restricted water use to curb inmate water use. Town officials have called for mandatory water conservation. The town is also discussing alternatives with VDH engineers and State and local emergency services officials. They are hiring a contractor to find additional water sources. Albemarle County - Subdivision Systems: Peacock Hills Subdivision. Water shortages continue at this private waterworks due to declining source capacity; they are hauling 2 truck loads of water per week. Construction of the new well has been completed and testing indicates a capacity of 12.5 gpm - water quality looks good. Virginia Power has power 4 N-~ to the site. They are now awaiting completion of a road crossing. Earlysville Forest. Water hauling continues at the rate of 7000 gallons per day. They are having their wells evaluated to determine if their capacity problem is drought related or mechanical. Culpeper County - Subdivision Systems: South Wales Subdivision. Emergency connection to an existing well is being considered due to high water usage and possible decline in well capacity. Henrico County - County officials have called for voluntary conservation to help maintain water levels in their storage tanks (especially in the West End). Franklin County - Town of Boones Mill - Conditions have improved slightly - calls for voluntary conservation remain in affect. Town of Rocky Mount - Has a ban on bulk water sales in effect. Loudoun County - Voluntary water restrictions that affect all customers of the Loudoun County Service Authority have been placed into effect, as a result of storage and distribution problems. Nelson County - The Nelson County Service Authority - Schuyler system is operating at less than one-half their capacity due to low flows from their source spring. Their Johnson's Branch Spring is running at 40 - 45 gpm. If this drops to a rate of 20 gpm, they will have to go the Rockfish River as an alternative source of supply. Rockingham County - The West Rockingham Water Company (a private water supply company) is having to haul water to their Lillie Gardens subdivision system. Caroline County - Subdivision Systems Caroline Pines - An undiscovered pipeline leak caused shortages throughout the month of June resulting in the hauling of 110,000 gallons of water. The leak has been repaired and plans for a new well will be submitted to VDH shortly. Lake Caroline - Mandatory water conservation notices have been sent out to all consumers. Greene County - Rapidan Service Authority. The authority will go on mandatory water conservation this week due to high record demands and a declining source. They have approximately 10 inches of water over their intake on the Rapidan River. PROVISIONAL ASSESSMENT OF HYDROLOGIC CONDITIONS IN VIRGINIA JULY 22, 1999 Streamflows in the Shenandoah, Upper James, and Kanawha River Basins, and throughout northern Virginia, north of the Rappahannock River, continue to be well below normal and are positioned to set new record minimums for July. Streamflows throughout the remainder of the State are generally below normal, but well above July minimums. A few rivers in the Rappahannock, Chowan, Roanoke, and Tennessee River basins have higher flows (about normal) for the past few days because of localized precipitation from thunderstorms. 5 ~l- S During the summer months, most precipitation in Virginia is the result of thunderstorms. Areas that experience thunderstorms usually get a significant amount of rainfall in a short period and streamflows increase for a few days. Areas that do not experience thunderstorms continue to experience declines in streamflow. Precipitation amounts can vary greatly over a short distance. Rains during the middle of July primarily have been from thunderstorms concentrated in central, southeast, and southwest Virginia. The Shenandoah and Potomac River Basins in Virginia have had very little precipitation this month. Daily flow conditions at the U. S. Geological Survey stations in Virginia can be found at //http://va.water.usgs.gov. Ground water level in the Tyler index well in Louisa County was 31.93 feet below land surface on July 26, which is 5.5 feet below normal for this time of year. The lowest water level in this well for the month of June was 32.82 feet during the 1981 drought. Water levels in other observation wells were not available for this report. WATER QUALITY Frequency of reported fish kills is increasing in small streams and ponds. As flows decrease and temperatures increase, fish are increasingly stressed, leading to increased parasites and disease, and also increasing the vulnerability of fish to predation by birds, raccoon, and mink. The Department of Environmental Quality (DEQ) has received several reports regarding small fish kills directly related to the drought. The DEQ along with the Virginia Institute of Marine Science and the Marine Resources Commission had investigated a fish kill involving thousands of menhaden in Bullbegger Creek and the Pocomoke River near the Virginia- Maryland border on the Eastern Shore. The extremely low flow levels in some streams are further exacerbated by irrigation withdrawals, which in some cases have dried up the streams, causing the fish kills. In some cases, the fish kills were attributed to low oxygen due to elevated temperatures and low stream/river inflows. The majority of the fish kill reports came from the Valley and Northern areas of the State. The Department of Game and Inland Fisheries reports that a significant amount of recreational activity is being curtailed. Upper portions of the Shenandoah River have been reduced to pools separated by rubble. Boating in the larger reservoirs such as Smith Mountain, Kerr, Moomaw, Anna and Gaston have not been significantly impacted at this time; however, if lake levels drop significantly, navigational hazards could be exposed and boat ramps become unusable. There are increasing levels of aquatic vegetation in the Upper James and Shenandoah systems. The greater than normal growth rate and accumulation of aquatic weeds is due to a lack of flushing stream flows and increased temperatures. 6 ~~~ FORESTRY The Department of Forestry continues to respond to forest fires scattered throughout the state. Fires due to lighting strikes have increased. Fires in steep mountainous areas are difficult to keep contained due to dry soil conditions. Since January, Virginia has experienced 1,321 fires and burned 7,037 acres. The number of fires and acreage exceeds the total for last year. Since May 1, the ending date of the traditional normal spring fire season, 295 fires have burned 1,684 acres. The recent rains have been very helpful in some areas of the state but will only provide a brief break in fire activity. However, as the drought continues through the summer and into the traditional fall Virginia could experience a severe fall fire season. The major concern for the Virginia Department of Forestry is the upcoming fall fire season. The State Forester has issued instructions to all personal outlining the necessary activities to prepare for a severe fall fire season. These activities include equipment and supply inventory checks, additional training of part time hot shot crews and tractor operators, and notifying federal and state compact cooperators of a possible need for firefighting equipment and resources. AGRICULTURE AND CROP REPORT The current drought situation is a continuation of last year's drought that began in June 1998. Rainfall over this period is approximately 60% of normal and is further complicated by the fact that rainfall in the last three months, during the critical growing season, has been approximately 500 of normal. Unusually windy conditions and recent extremely high temperatures have also contributed to the severe drought. Pastureland continued to show improvement due to recent showers, however growth is still limited. Overall, the hay crop has improved but supplies remain short as producers are just starting the second cutting. Some producers are chopping corn to feed cattle due to limited hay supplies and short pastures. Tobacco condition remain virtually unchanged from previous week. The spread of blue mold continue to concern some tobacco producers as well as weather fleck and mosaic virus. Tobacco is about two weeks ahead in maturity as some producers have begun harvest. Timely rains have greatly improved peanut, cotton, late corn and soybean condition. Producers of potatoes, tomatoes, snap beans, sweet corn, cucumbers, squash, peppers and other vegetables continue harvesting their crops. All crop yields are adversely affected with percentage losses ranging from for 65-90% in the Shenandoah Valley and Northern Virginia regions, which are the areas that are most affected by drought conditions. In addition to crop losses, livestock production has been reduced and as a result of feed shortages some farmers have prematurely sold livestock. Farmers have experienced water supply problems impacting livestock, poultry and dairy operations. Approximate Crop Losses in Shenandoah Valley Region and Northern Virginia Counties: Pasture 85% Corn Silage 80% n_S Mixed Hay 75% Corn Grain 80% Alfalfa Hay 65o Soybeans 90% UPDATE ON LOCAL DISASTER DESIGNATION REQUEST As of July 28, 1999, the Virginia Department of Agriculture and Consumer Services has requested damage assessment reports from the U.S. Department of Agriculture for fourteen Virginia counties that have asked Governor Gilmore for drought designation. Those localities include the following: Allegheny Madison Bedford Montgomery Buckingham Page Frederick Prince Edward Giles Rockingham Greene Shenandoah Louisa Warren News reports indicate that Augusta, Goochland and Loudoun Counties have recently adopted resolutions requesting the Governor's help with drought designation. If local governmental jurisdictions are approved for drought designation, farm families will qualify for various USDA drought-related programs as well as for certain provisions of the Internal Revenue Code offering tax relief alternatives for affected farmers. 8 dry0804 Page 1 of 5 .. National Drought Summary --August 4, 1999 Drought continues across large sections of the United States, but fortunately July's brutal heat in much of the central and eastern states waned by early August. The combination of heat and drought, however, has increased its adverse effects on the nation's crops. According to the National Agricultuf°al Statistics Service (NABS/USDA), the national proportions of certain crops in poor or very poor condition on August 1 do not compare as favorably to the same time last year as they had through much of July, including soybeans (13% in 1999; 11 % in 1998), corn (12% vs. 10%), and pastures/rangelands (19% vs. 26%). Furthermore, the National Interagency Coordination Center NICC indicated that through August 4, about 2.58 million acres of land across the United States had been consumed by wildfires this year, an increase of almost 45% over the average of the previous ten years to date. This percentage of the 10 year average has declined slightly over the past few weeks, primarily because of a marked decline in Alaskan wildfires. The Mid Atlantic, Northeast, and upper Ohio Valley -- July 27 -August 1 brought moderate to heavy rains (locally approaching 5 ") to the southwestern and northern parts of this region, but only light rain (< 1 ") was observed in most sites east of the Appalachians and south of Maine. August 2 - 3 were dry throughout the region, but locally heavy thundershowers covered parts of upstate New York, far northwestern Pennsylvania, and northern Ohio on August 4. The dry period, in combination with well-above-normal temperatures until the end of July, allowed drought conditions to intensify across most of the mid-Atlantic and Northeast, both in the long-term Palmer Drought Indexl and short-term (Croy Moisture Indexl. July monthly rainfall totals were below 1" in parts of central Maryland, eastern Pennsylvania, northern New Jersey, and the New York City area, making July 1999 the driest July on record at a few locations, including Allentown, PA and New York City. In addition, it was the hottest July on record for some locations from Columbus, OH to New York City, and April -July 1999 was the driest such period in the record books at Washington, DC. By August 2, one-year rainfall totals were 10 to 18 inches below normal over much of eastern and southern Pennsylvania, New Jersey, central and western Maryland, and all but ftp://ftp.ncep.noaa.gov/pub/cpc/htdocs/miscellaneous/drought.htm 8/5/99 dry0804 Page 2 of 5 N -. southeastern and southwestern Virginia. NASS/LJSDA reported at least 80% of topsoils in 12 of the region's 15 states were short or very short of moisture on August 1, and that at least 50% of pasturelands were in poor or very poor condition in 11 of the states, including West Virginia (87%), Pennsylvania (89%), Connecticut (94%), and New Jersey (100%). Furthermore, 59% of corn and 24% of oats in Pennsylvania were in poor or very poor condition, as were 15% of soybeans and 20% of corn in Ohio. All of these agricultural statistics were less favorable than during the previous week. In addition, NICC indicated high to very high fire danger in central and western Maryland, northern Virginia, the West Virginia Panhandle, and adjacent southern Pennsylvania. According to streamflow data from the United States Geological Survey (USGS), 83% of New England's streamflow-reporting sites noted flows in the lowest 25% of all observations for the date on August 4, up from 47% one week prior. Farther south, 84% ofmid-Atlantic sites were similarly low. In the Ohio Valley, 39% of sites were in the lowest 25% of all readings for the date on August 2, down from 52% on July 26 due to last week's rains. But by August 4, after a few dry days, this proportion had risen to 58%. OUTLOOK: August 5 - 9 will continue to bring relatively cool weather to the region, with daily highs expected to average at least 4°F below normal north of Pennsylvania and about 8°F below normal in northern Maine. Unfortunately, the cooler air is expected to accompany subnormal rainfall, with 1 "+ totals restricted to northern New York, far western West Virginia, extreme southern Ohio, and northeastern Kentucky. Meanwhile, only 0.25" to 0.5" is anticipated in southern New England, New Jersey, southern and western Pennsylvania, and most of the mid-Atlantic. For the ensuing 5 days (August 10 - 14), below-normal temperatures are expected to persist (except in Kentucky), as is subnormal rainfall from New York state northeastward. In contrast, above-normal rain is forecast for all but northernmost Virginia, West Virginia, Kentucky, southwestern Pennsylvania, and most of Ohio. The Southeast -- Moderate rains (1 " to locally 4") were restricted to parts of the central Gulf Coast and isolated sites in the Florida peninsula while most areas recorded little or no rain and brutally hot conditions during July 26 - August 1. August 2 - 4 was dry everywhere, except for heavy rains (locally over 3 ") in central and southern Florida and isolated heavy thunderstorms in ftp://ftp.ncep.noaa.gov/pub/cpc/htdocs/miscellaneous/drought.htm 8/5/99 dry0804 Page 3 of 5 f southern Geor ia. This enerall d eriod ~_~ northern Florida and part o g g Y rY p allowed the area covered by short or very short topsoil moisture to expand to between 43% and 59% of each state from Mississippi eastward through the south Atlantic seaboard, according to NASS/LJSDA. Pastures remained in relatively good condition, although the proportion in poor or very poor condition climbed to between 10% and 15% in 4 of the 6 states. NASS/USDA also reported that 27% of soybeans, 31 % of corn, 16% of cotton, and 7% of peanuts in Georgia were in poor or very poor condition on August 1, as were 12% of Florida peanuts. According to USGS, 70% of observing sites reported streamflows among the lowest 25% on record for August 4, a sharp increase from the 19% that were similarly low on July 15. In addition, NICC indicated high fire danger in parts of central Mississippi, the central Florida panhandle, and the lower northern Florida peninsula on August 4. OUTLOOK: Widespread rains of 1" - 4" are anticipated for the Florida peninsula during August 5 - 9 while 0.5" to 1.0" should dampen the southern halves of Georgia, Alabama, and Mississippi; far northeastern Tennessee; and the western half of North Carolina. Between 0.25" and 0.5" is forecast elsewhere. Meanwhile, daily high temperatures should average only slightly above normal, a significant improvement from last week's excessive heat. For August 10 - 14, above-normal temperatures are forecast in northern Florida, central and southern sections of Georgia and Alabama, and most of Mississippi while near-normal readings are expected elsewhere. Subnormal rain is anticipated in central and southern sections of the Florida peninsula, but above-normal totals could be measured in Tennessee, North Carolina, and northern South Carolina. The central Plains, middle Mississippi Valley, and eastern Corn Belt -- Heavy rains (1" to locally 4") were widespread in Kansas and scattered across Missouri, Illinois, and Indiana last week, but large sections of Nebraska, Missouri, the southern Plains, and the lower Ohio Valley received little or no rain. August 2 - 4 brought moderate to heavy rain to portions of eastern and southern Kansas, all but southeastern Oklahoma, and scattered sections of central and northern Texas, but other areas observed little or no precipitation. The lack or moisture and the presence of excessive heat through the end of July allowed soil moisture to decline for most of the region, with 59% to 85% of each state (except Louisiana) short or very short of topsoil moisture on ftp://ftp.ncep.noaa.gov/pub/cpc/htdocs/miscellaneous/drought.htm 8/5/99 dry0804 Page 4 of 5 ~'~ August 1, according to NASS/USDA. In addition, 28% to 46% of pastures in Illinois, Indiana, and Missouri were in poor or very poor condition at that time, and deteriorating crop conditions were also noted in much of the region. In Indiana, 19% of soybeans and 28% of corn were in poor or very poor condition, as were 27% of sorghum and 28% of corn in Missouri. Farther south and west, long-term moisture shortages in the Rio Grande Valley remained, with a few of the river's major reservoirs still reporting very low water stores. OUTLOOK: Moderate rains (0.5" to locally 1.0"+) are expected for August 5 - 10 in the Texas panhandle, northeastern Texas, most of the central and lower Mississippi Valley, the central Great Plains south and east of central Kansas, and the lower Ohio Valley/eastern Corn Belt region. Little or no rain is anticipated for western Nebraska and most of central and southern Texas. Daily high temperatures during this period should average near- orbelow-normal. The ensuing 5 days (August 10 - 14) should bring above--normal rainfall to central and southern Texas as well as Nebraska, the Mississippi Valley from central Arkansas northward, and the lower Ohio Valley/eastern Corn Belt region with subnormal precipitation restricted to western Texas. Temperatures are forecast to average near- or slightly below-normal in the southeastern one-third of Texas, across southern Louisiana, and from Kansas and Missouri northward and northeastward. Above-normal temperatures are expected in central and northwestern Texas, northern Louisiana, Arkansas, and Kansas. The Southwest, Great Basin, Intermountain West, and northwestern Rockies -- During the last 7 to 10 days, southern areas (especially central and eastern Arizona, southern and eastern Utah, and northern and western New Mexic;o) continued receiving good monsoonal rains (1" to 4" at many sites). Most other areas were dry until August 4, when scattered thunderstorms developed across parts of Nevada, western Utah, southeastern Idaho, and western Montana. As a result, the NICC indicated that fire danger was low to moderate in most of the 4-corners states, Montana, and southern Idaho on August 4 while high to locally extreme fire danger existed in southern California, most of Nevada and eastern Oregon, and parts of central and northern Idaho and eastern Washington. It should be noted, however, that high fire danger is not uncommon for many of these regions at this time of year. ftp://ftp.ncep.noaa.gov/pub/cpc/htdocs/miscellaneous/drought.htm 8/5/99 dry0804 Page 5 of 5 ~' ~ NASS/USDA indicated that topsoils were short or very short of moisture in 80% to 88% of Oregon and Montana, 68% of Washington, 45% to 55% of Idaho and Wyoming, and 27% to 36% of states farther south on August 2. Rangelands weren't faring too badly at that time, with 21 % to 47% in poor or very poor condition in Oregon, Montana, and Washington, and less than 20% elsewhere. Washington barley, however, continued to be stressed, with 41 of the crop in poor or very poor condition. OUTLOOK: For August 5 - 14, good monsoonal rains are expected to continue in the Southwest from central Arizona and eastern Utah eastward. In addition, some beneficial rains may work northward into eastern Oregon and parts of the northern Intermountain West, especially later in the period. Temperatures should generally average near- orbelow-normal, though above-normal readings are possible along the northern fringe of the region early, and over southeastern Idaho, southern Montana, and northeastern Utah later. Hawaii -- Last week brought a few tenths of an inch of rain and slightly below-normal temperatures to central and western sections of the archipelago. Farther east, 1" - 2" of rain were accompanied by relatively cool conditions on the Big Island. As a result, modest short-term and substantial long-term rainfall shortages remained intact. There is very little chance for relief from long-term dryness in the near future. ftp://ftp.ncep.noaa.gov/pub/cpc/htdocs/miscellaneous/drought.htm 8/5/99 0 ~ ~ w "~ v ~ `~ ~ z ~ o ~ ~ ~ o o A-' ,~ ~ v v . , a " ~ v ~ v ~ ~ .~ a v ~ ~ w J [~ L~ d~ rI M rI L(1 ~ cn ~ ~ ~ ~ ~ ~ w ~ v ~ rd m ~ . 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L~ l11 L~ 00 L~ Ol N di Lfl Ol d' d~ l0 dl L(1 L~ M d' d' O l0 rl l0 dl M M l0 lD l~ d' l0 l0 d' L~ l~ l0 lD l0 l0 Lfl [~ lIl l0 d~ Ln L~ l~ L~ 00 l0 l0 Ltl L(1 d+ l0 LI) L~ di ~ cd '~ `~ v ~ ~ 0 ~ ~ ~ ~ ~ ~ cti ~ ~ Rf - ~ • U . ~ U1 ~ a-1 U1 ~" (~ O ~ (~ Ul -r-I ~ u1 ,~ ~ c~ ~ rd c~ O ~ rt • ~ U U ~ ~ ~ ~ ~ c~ ~ O c~ c~ U1 ~ -~ .~ ~ Rf -~ ~ Ul -~ ~ O U ..~ ul ~ ~ ''d 3 ~ ~ O '~ t12 r~ x '~ ~ r~ ~ ~ O U ~ N Ul O ~ ~ O Ul r~ O -~ ct~ Ul Ul ~ ~ Q ~ ~ O >C ~ ~ ~ .~ ~ r~ (~ -r-I (~ Ul '~ ( ~ ~1 H ,~ x v (I~ H rl Q,' H 4-a N O ~ -ri Ul ~' ~ ~d r-I ,~ 't`~i (~ ~ A ri O U ~ ~ ~ ,~ -rl [~ -r-I (!~ ~ ~ (~ O f~ -r-I ',1' Q,' ~ rl ~ N r-I ~ •rl ~' N (~ ~ 1-~ ~ r-I .J-) `b Ul r-I U ~ -r~ Ul r--~ ~ ~ O ~ U N ~ ~ ~ ~ ~ ~ o O ~ ~ U ~ ~ ~ O 3 ~ ~ cd t ~ P.a ?+ ~ ~ ~ O O Ri fx N ~ O N ~ «~ Z ~ ,~ O ~ ~ ~ N 'd T3 ~ ~ ~ 4Oi N ~ ~ ~ ~ U ~ ~ ~ ~ t~ ~ a ~ ~ ~ ~ ~ ~ ~ ~ ~ r~ v x ~ ~ o a~ I r-, ~ ~ ~ ~ ~ ~ cn ~ rd ~ ~ ~ -~ ~ ~ ~ U ~ r~ c~ v N ~ ~ ~ ~ ~ v ~ w ~ u v g q q Q q q Q w w w w w w w ~ ~ ~ ~ ~ ~ x x x x N-~ ~, ~, 00 Q ~ ~ ~/~./ a al N . O M . l0 . r-i . da . d' . N . N . l0 . rl . Lfl . L~ . 00 . N . M . l~ . l~ . N . l0 . Ol . M . O . O . l0 . O . rl . Ol . . O l0 . N M M 00 [~ O N L!1 M M M L~ rl rl O N da O M M N rl d' 00 M rl M l~ Ol l0 L!1 00 O M N 00 00 Ol lIl L~ lfl d' [~ rl Ol lp ri 00 00 l0 l0 N N rl L~ 00 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . O ~+ rl N N l0 l0 O rl M N N N l0 rl O O r-I M O N N r-I O M [~ N O N L(1 00 N 00 rl M M rl d+ [~ N O O l0 O d+ O M L~ ~ O Ol r--I M lIl rl d' L(1 O . . . . . . . . . ~ . . . . . . . . . O M rl .--I N d~ Lfl O ri N N N N L!1 r-i O O ri N M N rl r-I O N l0 ri O N l0 l0 d+ rl O l0 ~ LC) l0 N L~ 00 O L~ r-I l0 O ~+ r-i O N Ol Ol M rl Lfl r-I N dl . . . . . . . . . . . . . . . . . . . . . . . . . . . . . O O rl r-I rl O O O O r-I O O r-1 O r-I rl r-I O r-I rl rl O O r-i .--I O rl rl O O . l0 . rl . l0 . M . d' . Lfl . 00 . rl . l0 . O . N . Ol . rl . Ol . O . L~ . N . O . 00 . l0 . O . N . O . d' . dl . L~ . [~ . O . rl dl O lfl M 00 dl 0p O O I~ L~ O O r-I 00 Ol Ol d~ Ol Ol O d~ U1 [t+ r-I M rl N 00 [~ l0 lfl LCl [~ d' t~ 00 L~ d' d' L~ LIl d' Ln [~ L~ L~ l0 l0 l~ d' lfl L~ CO l~ l0 l0 (~ J-1 O v ~ b A ~ -~ ~ .,~ ~ ~ ~ ~ ~ b ~ v r~ ~ ~ c~ r~ Ul -rl -r-I ~ ~ ' v ul ' O ,~ -~ . ~ J-1 -r-I r--I ~ -r-I O ,~ tJ] ~ 4-a U ~ v ~ ~ O '~ rl O ~ U1 Ul Ul cCf c~ • r-I ~ - r-I v ~ ~ -~+ x ~ ~ ~ 3 ~ r~ v c~ ~ .~ ~ ~ m cn O -r-I (f$ H w W 'r-I (~ •rl r-~ ~ `.X' (J1 (~ ~-I (~ ~i ~' (~ ~ Ul U f~ Ul Q (~ -r-I ,7', '~, F('i Ci" f~ Ul ~i ~ ~ U v O .-`~ O v f~ Ul U1 3 c~ ~ ~ ~ x ~ r~ v .~ r~ -~ v -~ x U ui ~ ~ ~ ~ ,~ -~ ~ ~ ?C ,~ cn r~ v ~ 3 ,.~ H ~ ~ ~ z •~ ~ c~ v ~ -~ X ~ 3 x v ~ -~ q ~ r~ rd ~, ~., u1 ~ r~ ~ O ~ ~ ~ ~ -~ ~ ~ v ~ v ~ ~ ~ H ~ ~ O ~ ~ x ~ ~ ~ O ~ ~ ~ ~ 3 U v v 3 ~C O H O H S O O -rl -r-I ~ W -rl ~ ~ v FC ~ ~ Ul c~ O .-I rl r-I v ~, N ~ CA ¢, ~ ~ ~ U ~ r-I rl v rt x ~ v rl ~ G4 v - rl ~ ~ r~ ~ ~ -r-I v ccS ~ ~ ~ ~ b1 CJl -rl ~ .~ ''d U1 '~ T3 ,~ ~ O ~ ~ O ~ ~ ,~ t11 ~ u~ -~ x A ~ v ~ v ~ ~ O ~ ~ -~ ~ ~ ~ ~ ~-i .~ ~ r~ ~ U1 r~ .-I O c~ •~ ~ ~ v v ~ v rl v U1 ~ O ,~ -~ rd O rd j O Ul O -r-I v .~ v ~ v Ul (~ C7'1 ~ -ri N '~ ~ .l-1 -r-I -r-I ~ 4-1 p., ~ rl 4-a 3 ' x x x h h x x x x ~ x x ~ H H x a a a a a ~ ~ ~ ~ ~ ~ ~ ~ n-5 N_5 0 a l dl M dl d0 d' 00 N di M L~ Ol O d' O Lfl O O l~ di lfl d' 00 O d' M r-I M d0 0 . . . . . . . . . . . . . . . . . . . . . . . . i . . . i . l0 . O M l M l M N l M r-1 O O M d~ N O M r-I l0 d' M l0 M N d rl r-I d r r r d+ Ol N M ~ 00 O ri r-I N Ol M di Lfl rl l0 L~ lfl dl L(1 00 00 O N N 00 Ol l0 rl . . . . . . . . . . . . . . . . . . . . . . . . . . . . . N O tll M N d' M N M rl O M Lf1 O M O N O N rl O N ~--I O O N N r-I O 00 l0 Ol M dl Lfl M L!1 r-I L~ ~ di l0 M d' M N d' M r-I I.fl N L~ r-i r-I O O rl . . . . . . . . . . . . . . . . . . 00 r-I O M N r-I M N r-I N O O N da O N O N O N rl O N O O O N N r-I M ri Lfl Ol Ol N 00 Ol O ~l M O M L!1 d' Ol rl r-i di Ol O O 00 l0 ri N O O rl O . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ri r-i O O r-I O O rl O ~-i rl r-I O r-I O rl rl r-I O rl rl O r-I r-I rl r-I r-I r-I ri d{ di Ol l0 ~ r-I N Lf) r-I l0 00 O l~ r-I N L(1 dl l~ O N l0 CO N O L(1 O L~ lD Lfl . . . . . . . . . . . . . . . . . . . . . . . . . . . . . O Lfl l~ di rl 00 00 N N rl ri M O M 00 Ln M d0 Ol M Lfl O O LC1 O O L~ rl r-I lfl Ln [~ l0 t~ l~ l0 di L~ l0 di l~ 00 l0 lD 00 l~ Lll L(1 l~ l0 l~ l~ L~ l0 L~ l0 L~ L~ ~ ~ ~ bA ~', (~ (~ (~ f~ -r-I (~ J--1 ~ ~ ~ ~ O N ~ Ul ~ ~ ~ ~ r~ - ~ Ul v -.-I cd c~ Ul rl O Q ~ O ~ . ~ v U1 Ul ,x ~ r~ ~ ~ ~ ~ rd U O ~ ~ c~ ~ -~ ~ c~ A ,~ ~ ~ u1 c~ ~ O -~ r~ •~ ~ ~ ~ ~ U1 v ~ O -~ v cti O rd O v ~ ~ O ~ O U ~ ~ ~ -~ 9C -~ -~ ~ ~ -~ ~ o ~ ~ z x ~ ~, a ~ ~ ,~ v o ~ ~ -~ -~ ~ v ~ ~ ~ ~ o ~ a -~ cn -~ v o v ~ ~ tn ~ ~ o ~ ~ -~ ~ ~s ~ ~ ~ v 3 b~ ~ ~ ~ ~ ~ N a ~ -~ v ~ ~ cn rt ~ ~ U O ,.Q -~ H ~ v c~ ~ v ~ ~ O O r~ -~ H ~ ~ O ~ U cd -~ ~ 3 ul ~ ~ ~ ~ z ~ -~ ~ ~ -~ ~ -~ ~ ~ ~ O ~ O '~ ~ -~ v ~ -r-- ~ rl ~ ~ ~ ~ ~ U C~, ~ FC ~ O z ~ ~ r~ ~ z O O (CS ri v `~'' r-I r-I '~ (~ O r--I ~-I rl 'b '~ ~ -r-I 4-I v '~ .~ ~, ~ . ~ ,~ ~ r~ ,~ a r~ ~ o ~ v X ~ ~ ~ ~ U ~ z ~ v ~ v , v O ~ ~ ~ O ~ ~ O ~ ,~ .~ ~ ~ rt ~ u1 ~ ~ ~ ~ -~ '~ !Yl ~ O v ~ j ~ Ul -~ -~ ,~ N ~+-~ ~ .~ ~ r~ '-d ~ v ~ r~ ~ .u ,~ v -~ O .~ ~ 3 ~ 0 N ~ ~ O O O ~ ~ v N ~ 0 0 ~ ¢~ •~ -~ O O ~ N N 0 0 0 ~ ~ ~ . ~ - a~ ~ ~ ~ ~ z z z z z z z o o a a a a a a a a rx rx x rx x rx a cn ~, 4-~ O bA c~ a M . 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M ~ M O rl LIl O M N r-i ri 00 O N N N N N M d' rl r-I L~ O r-I N N O O O d' d' ,-{ .~ di O ~ Ol O O O O l~ Lll M N l0 ri 00 L~ L!1 Ol ~l L!1 d' O d+ O l0 M 00 00 N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ri ri rl O r-i ri r-I c~ O r-I ~ ri O ri O O O O O O rl r-I r-i ri r-i c--I O O rl ~l M M r-I L(1 00 Lfl l~ r-I O O l0 !11 L!1 O r-I Ol Ol tll N M N M Lll l~ lIl N rl [~ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . d+ Ol rl d' M di O l0 M Ol O1 Ol d' ri lp 00 O Ol M [~ r-i r-i O M l~ dl 00 00 lfl l0 l~ [~ l0 l~ Ln l0 L~ Ln Ln lp l0 d' l0 d' [~ 00 l~ di d' l0 L~ [~ l0 lIl Lf) l~ d' 00 ~ bA - (~ ~ ~ ~ RS Ol c~ cd ~ r~ O ~ ,-~ r~ -r{ ..~ rl O ~ ,S~ -ri 4-a ~I U ~,' ~-I Ul (~ ~ ,~ r~ ~ -~ O -~ ~ ~ ~ ~ ~ b c~ Ul r~ . ~ ~ U1 ~ ~ 4-a ~ O -~ O O -~ .-I ,x -~ rt .~ ~ Q rd ~ ~ c(i O rd - r-I 1.~ Ul 1~ Ul ~-I ~ ~-I (If ~-I ,x ~ ~ ''d ~ ~ ~ U ~ ~ ~ -~ b1 Ul ~ O ~ O Ul ~ v .~ RS c~ v -~ ~ v ~ ~ ~ -~ o ~ ~ ~ ~ c~ ~ ~n a ~ ~ ~ ~ ~, H ~ , U -~ -~ o -~ ~ ~ ~ ~ w ~ ~ ~ ~ ,~ U ~ ~ v o x .u Ri O ~ ,~ ~-l r~ ,~ Ul ~ 3 ~ b O FC .-~ v Q U1 ~ O Z N tJl c~ -ri ~ U U fd Ul ,~ Ul -rl (~ v ~ ~ -r-I N Ul ',Z ~ a.J z •rl ~ ~ U O Ul c~ ~ c~ ~ cn c~ ''~ ~ r-I Z v ~ -r-I ~ r~ (~ ~-I S-I .--I O ~ -~ -~ -~ 3 ~ ~ 3 ~-- ~ v O S-a a--~ ~ ~ ~ ~ O ~ ~ r.G N v ~ O U ~ v ~ rl v H ~ r~ Ul ~ r.G N FC v O Ra ~ U -~ +, ~ ,~ O b1 ~ ~ ~ ~ O FC ~ -~ m v ~ U1 (~ v ~ ~ Ul O U ~ ~ .u v c~ ~ ~ v ~, v ~ -~ ~ ~ ~ r~ ~ ~ -~ ~ r~ ~ ~ ~ 3 ~ ~ a ~ -~+ ~ ~ v ~ ~ rn ~ ~ ~ v ,~ ~ ~ x N .u ~ .u ~ m ~ o ~ Q w ~ ~ ~ ~ ~ ~ ~ o ~ U v ~ o ~ v ~ -~ -~ -~ -~ v r+ ~ " ~ ~ ~ ~ ~ o h a w ~ ~ ~ ~ ri ~ ~ ~ ~ ~ ~ ~ ~ v ~ ~ ~ ~ ~ x ~ ~ cn u] cn v] v~ u] vl cn v~ v~ cn v~ cn v~ H H H H ~ ~ ~ 3 3 3 ~ 3 3 ~ ~ ~_5 00 _ ~ ...-a ~ ~ rn ~... ~ .b ~ ~ ~ o~~~ 2~ ~ ~ en 3 z ~" o ~~ O u W a ~ ~ ~ y C~ N ,~ ~ U U U U U '~ ~' a ~ .a .~ on ~ , ~ a~~ °~' ~ a ~~ ,~ b ~ b ~ ~ ~ ~ ~ ~ a o c, ~, 3 ~ ° ° °' ~ ~ V .d ~ ~ ~.~ ~ ° ~ ~ ° ~ ~.y a~ m ~~ ~ a~ ~ O ~ ~ ~ ~ a°~.~ ~ o ~ ' U • •+ R! 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S'~l ~~~~~~~ mmm mmm oom m~mmmm m ~, ... ~ x m a] c{i C~ od m oo m m ~ ~ ~ o ~ ~ ,~ (~ ~p Sri et m m m (y m N 4V --~ ~„ a+ w o ~ ~ .~ ~~~, a~ wti a a a a a s a a .o'~ cNi f'~~ ~ ~ ~~,~ W 000 Oo`.\ •1 p ~ ~N~ 4 mar ~~~~ ~ by ~ ~ ~ 00 Oo~o~ 0 oQ o 0 00 O O d . ~ ~ ~ ~ ~, • ~ p., ~ ST m €V .--. ~ o o ~n o to ~-+ c*1 m ~ ~~~ a ~ ~~_~ ~ ~ ~° ~~~ 'y ~ ~4 ~~~~ -. •~ ~ ~, H3~~~,3,~ ~~ a rn rn 00 . ~ _ '~ ACTION NO. ITEM NUMBER ~_~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 10, 1999 AGENDA ITEM: Annual Meeting with the Honorable Bob Goodlatte, United States Congress COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to meet with Sixth District Congressman Bob Goodlatte. The Board of Supervisors periodically meets with Congressman Goodlatte to discuss federal issues that are of concern to Roanoke County, or may have an impact on the County or its residents. Attached is an agenda of items that will be discussed. Respectfully Submitted by: mer C. Hodge County Administrator ------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Harrison _ _. Denied () Johnson - _ Received () McNamara- - _ Referred () Minnix _ _. - To () Nickens _. ROANOKE COUNTY BOARD OF SUPERVISORS ANNUAL MEETING WITH CONGRESSMAN GOODLATTE August 10, 1999 - 4:00 p.m. 4th Floor Training Room Roanoke County Administration Center Agenda 1. Welcome (Bob Johnson, Chairman) ~_ i 2. Report on the Blue Ridge Parkway Interpretative Center. (Joyce Waugh, Assistant Director of Economic Development) 3. Update on federal flood mitigation grant funding and request for assistance in obtaining additional grants. (George Simpson, Assistant Director of Community Development) 4. Request for assistance in addressing traffic problems on Interstate 81 and Routes 11-460. (Supervisor Fenton F. Harrison) 5. Request for support to designate Roanoke County as a disaster area for drought relief. (Don Myers, Assistant County Administrator) 6. Report from Congressman Goodlatte on federal legislation that will impact local governments. (Congressman Bob Goodlatte) 7. Closing Comments YJO/ lYJi 77 1J ~ G ( VN Vu~a~ia Cooperative .Extension n~, . ~.,~. w.,-.... r August 10, 1y5~3 To: M~uy Allen Roanoke County Board of Supervisors From: Leslie K. Robinson Extension Agent, Unit Coordinator The NarthWest district Agricultural Agents for 'Virginia Cooperative Extension met on Monday, August 9 to complete a flash report listing current dmug.ht conditions to send to Crnvemnr Gilmore. The flash report is one vfthree ways in which localities may receive assistance in disaster conditions. Once the flash report is reviewed, the Governor may request a DAR report {I3isastar Assessment Report). The flash report ,should arrive Friday, August 13, 1999. If Roanoke is declared as a disaster area for the draught conditions, low interest loans will be available to farmers affected. Since Botetourt and Montgomery Counties will mast likely be considered for a,ssistasice, the grobability of Roanoke County, a nei.ghhnring county, also receiving assistance is high. As of August 9 in Roanoke County, pasture lass is reported at a 45% loss; hay-b5°l° lass; various vegetable crops: sweet coxu -94% lass; cucui~nbers, squash, melons-30% loss; tomatoes-2~a/o loss. Livestock loss is reported a! S,ROt) head of cattle. No report of sheep, poultry or hog loss. Last year there was monetary assistance for cattle faimers wlio had to sell livestock in thsv fall, c1uC to die lack of adequate hay supply to feed through the winter months. Land~Graat Unlt~eryirles-7Yu Cammonwsalttt !s Qrr Compns FXteASian Ts aJaiat program njVtrgrnia ? ech, YlrgFn~a State flrtlvttslry. the U. S~ De(~uurrmtnt of Agrieutturo, Qnd stare and tdcat ~avemmonts. Vi~iMfa Cooparntivc E7r~de~Srr pFn~rnrtuc mill entplAkmesa 7uE Ogitt SO ail. t~aerdles6 Qi't9C0. Cotof, iell~i0o. aex, ago. r~lerul emW; national origin, dioabi~ity, or polidcsl ~ifilindcm. An equYl opportnni<yte~rm~tivt ~Uan emptayer. ,r ,. 5/48 COMMONWEALTH OF VIRGINIA AND FEDERAL EMERGENCY MANAGEMENT AGENCY FLOOD MITIGATION ASSISTANCE (FMA) PROGRAM Pur ose The Flood Mitigation Assistance (FMA) Program was implemented by the Federal Emergency Management Agency {FEMA) in 1997 pursuant to the National Flood Insurance Reform Act of 1994 (NFIRA)1. Congress authorized the establishment of a Federal grant program to provide financial assistance to States and communities for the purposes of flood mitigation planning and activities2. The FMA is apro-active floodplain management program implemented by FEMA to reduce the cycle of disaster response, disaster recovery and re-build. Only States and Communities that participate in the National Flood Insurance Program may participate in the Flood Mitigation Assistance Program. FMA provides three types of flood mitigation grants: Planning Grants, Project Grants and Technical Assistance Grants. Funds are provided from FEMA through an annual allocation in each of these three categories. Funds available for such grants are determined nationally by FEMA, beginning with a base amount for each state, and adding funds for individual states using a formula that includes the number of NFIP policy holders and the number of repetitive flood insurance claims within the state. Planning Grants -State and NFII' communities may apply for funds to develop a flood mitigation plan. Project Grants - Elite ble applicartc incltade: states, co*?~munities participating in the NFIP, excluding those on probation. To be eligible to receive an FMA project grant, an applicant must have aFEMA-approved flood mitigation plan. Only activities specified in an approved mitigation plan are eligible for an FMA project grant. Technical Assistance Grants -The only applicants eligible for technical assistance grants are the State agencies or departments responsible for or directly ~T~rolved in administering the FMA program. Funds are limited to no more than 10% of project grant funds. 1 NFIRA, Sections 1366, 1367 (42 U.S.C.4101) z Flood Mitigation Assistance (FMA) Guidance, FEMA 1997. . ~. 5/98 Administration The FMA is managed through the process known as a Partnership Performance Agreement (PPA) and Cooperative Agreement (CA), by which states enter into five year and one year agreements with FEMA to carry out specific functions and accomplish identified objectives. The FMA program is managed jointly by the Department of Emergency Services and the Department of Conservation and Recreation. The funds for the three types of grants are provided annually through a designated state Point of Contact. In Virginia, the Program Managers for Hazard Mitigation and Floodplain Management are the Points of Contact. Further information on the FMA program can be obtained from either Point of Contact. Mary Camp Mitigation Assistance Program Dept. of Emergency Services 10501 Trade Court Richmond, VA 2323b Tel: 804-897-6525 Richard Dameron Floodplain Management Program Dept. of Conservation & Recreation 203 Governor Street, Suite 206 Richmond, VA 23231 Tel: 804371-b135 Fl~1A Program Briefings Program Briefings for the Flood Mitigation Program in Virginia have been scheduled for July 1998. These briefings are intended for local officials in communities that participate in the National Flood Insurance Program, and will cover the program guidelines and application procedures. A Briefing Registration Form is attached. Application Process Funds are allocated to the State on the basis of the Federal Fiscal Year - October 1 to September 30. Funds for Fiscal Year 1998 will be awarded by September 30,1998. Grant applications are submitted to the Department of Emergency Services and reviewed by aninter-agency team including representatives from State natural resources, community development a_n? hazard mitigation programs. Projects selected by the State are submitted to FEMA Region III. The regional staff of FEMA conducts a final review of the applications and awards grants. Approved projects are monitored by the State for both grant compliance and project completion. 5/98 Application for FMA Planning Grants and for FMA Project Grants should be submitted by eligible State agencies or Communities by August 1,1998 to following address: Flood Mitigation Assistance Program Department of Emergency Services 10501 Trade Court Richmond, VA 23236 Attachment: Pre-Registration Form for FMA Program Briefing AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON AUGUST 10, 1999 RESOLUTION 081099-4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens. Johnson NAYS: None A COPY TESTE: ~,~• Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Closed Session File ~, ~ ROANp~.~ L ti ~ ~ z ~ z o a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 C~~~x~#~ of ~a~rt~~~ P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 August 25, 1999 BOARD OF SUPERVISORS 1306 L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Ms. Maureen Woods 2615 Dovetail Circle Roanoke, VA 24018 Dear Ms. Woods: The members of the Roanoke County Board of Supervisors have asked me tA,...~....~...~. express their sincere apprecia ~ the C;,zrrlmission for Senior and Challenged Citizens. Allow me to personally thank you for the t~yne you served on this Board. Citizens responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Roanoke County is fortunate inc.'eed to have benefitted from your unselfish contribution to our community. As a small token of appreciation, we e service to Roanoke County. ~-'"' rely, ob L se a Certificate of Appreciation for your nson, Chairman ;ounty Board of Supervisors bjh ~ Enclosure cc: Debbie Pitts, Assistant Director of Recreation John M. Chambliss, Assistant County Administrator Intemat E-Mail Internet E-Mail ehodgepwww.co.roanoke.va.us ®Recycled Paper bosQwww.co.roanoke.va.us ~ '' ~ 0 r ` ~ - -~ ~ , <_ ~ o y ~ ~ y /'~ 0 x n 0 y n ~~ ~~ ~~ ~z ~~ oy z~ ~y z~ ~~ ~~ o ~' ~~ yo zy dx x~ r d 0 z 0 0 d z v 0 O v v a v 2 n 0 n c z 0 0 z ,^~ G1 z n '~~. ~-! ~i' ~~~ . "- ~ p~OANp~~ ti A 2 47 o :,a? 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 C~~a~~~ ~~ ~a~x~~.~.~ P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 August 25, 1999 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Mr. Robert R. Cookston 5035 Jonathan Lane Roanoke, VA 24012 Dear Mr. Cookston: The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your service on the Parks & Recreation Advisory Commission. Allow me to personally thank you for the time you served on this Board. Your willingness to serve another term on this Commission was communicated to us by the Clerk to the Board and was very much appreciated. However, at the August 10tH Board Meeting, another citizen was nominated, and he was approved for appointment as the at-large representative. Roanoke County is fortunate indeed to have benefitted from your unselfish contribution to our community since your appointment in December, 1995. As a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sincere Bob John n, Chairman Roan my Board of Supervisors bjh ~ Enclosure cc: Pete Haislip, Director, Parks & Recreation Intemet E-Mail Internet E-Mail ehodgeQwww.co.roanoke.va.us ®Recycled Paper bosQwww.co.roanoke.va.us . - ': ~4'~ w ~X'~ :~ ~~ a_ z W~ Q DG Z v O z N ~_ V O v W W V W CC W W W 4, z 0 H x 0 0 a H x w co O C4 0 V1 ~~ ~~ ~~ ~ M w ~ ~ oz~ Woo ~~° 0 W ~ ~':. ~ ~~~ ~ ~ W ~°23~ ~xW ~aW ~~~ zo ~~ ow O o~ O~ ti O d' ~ c0 h N a G ~ ~ O , D~ V ~ ROANp,Y~ L ~. ~ z ~ 2 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 August 11, 1999 Mr. David Maxey 3212 Echo Drive Vinton, VA 24179 Dear Mr. Maxey: BRENDA J. HOLTON DEPUTY CLERK Thank you for your recent a-mail in an effort to clarify your appointment as a youth representative on the Highway and Transportation Safety Commission. We appreciate your bringing this to our attention because according to the By-Laws, the youth representative is supposed to be selected from the student body of any high school in the Roanoke County area. The youth member appointment has been placed back on the Board's agenda, and at their meeting held on Tuesday, August 10, 1999, the Board of Supervisors voted unanimously to appoint you as a citizen representative to the Commission for a four year term. Your term began on June 30, 1999, and will expire on June 30, 2003. It is our understanding that the Chairman of this Commission, Mr. Saul, will be contacting you concerning the meeting date schedule. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~• Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors MHA/bjh Enclosure cc: Mr. Gordon E. Saul, Chairman Highway and Transportation Safety Committee ® Recyded Paper O~ AOANp,~.~ G Z.. 2 c,) .- a~ 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 August 11, 1999 Ms. Donna Wooldridge 1675 Richland Hills Drive Salem, VA 24153 Dear Mr. Wooldridge: BRENDA J. HOLTON DEPUTY CLERK I am pleased to inform you that, at their meeting held on Tuesday, August 10, 1999, the Board of Supervisors voted unanimously to appoint you as a member of the Parks & Recreation Advisory Commission representing the Catawba Magisterial District. You are being appointed to complete the unexpired three year term of Mr. Ted Williams who recently resigned. This term will expire on June 30, 2000. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, r~- Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bj h Enclosure cc: Pete Haislip, C~~~xxtt~ ~# ~.a~xx~.~~tQ Director, Parks & Recreation ® Recycled paper . • O~ pOANp,~~ L ti~ z c~ ~ 2 'a rasa COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 Mr. Ted Williams 5331 Allegheny Drive Salem, VA 24153 Dear Mr. Williams: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 August 11,1999 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your previous service on the Parks & Recreation Advisory Board. Allow me to personally thank you for the time you served on this Board. Citizens responsive to the needs of their community and willingto give of themselves and their time are indeed all too scarce. Roanoke County is fortunate indeed fio have benefitted from your unselfish contribution to our community. As a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sincerely, bob L. Johnson, aiiairman Roanoke County Board of Supervisors Enclosure ce: Pete Naislip, Director, Parks & Recreation C~~ixxt#~ o~ ~nrtt~a~P Intemet E-Mail Internet E-Mail ehodgeQyvWw.co.roanoke.va.us ®Recycled Paper bosQwww.co.roanoke.va.us 4~ ~~ ' ~' w ~, '-~-~t :~ mod` Q z W~ a 0 cc 0 V 0 z N V W W V W W V W 0 O W W W a a a 3 A W E~ 0 w~ xo E" U w~ O~ O ~~ ~ WA ~Z V1 O ~F d ~~ ~~ ~ a ~~ C/] a F-~ 0 a >_ ~ aoan-o,~~ a ~. . ~ z ~ z ~, 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 August 11, 1999 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Reverend Steven W. Harris Baptist Childrens' Home 806 Mt. Vernon Avenue Salem, VA 24153 Dear Reverend Harris: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, August 10, 1999. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, ~Q~~ Bob L. Johnson, airman Roanoke County Board of Supervisors C~~~xttg ~~ ~~~r~o~e Intemet E-Mall Internet E-Mail ehodgeQwww.co.roanoke.va.us ®Recycled Paper bosQwww.co.roanoke.va.us NOTE TO FILE: Parks and Recreation Advisory Commission Spike Harrison called and advised that Ted Williams, representing Catawba Magisterial District has resigned. He is appointing to fill the unexpired term: Ms. Donna Wooldridge 1675 Richland Hills Drive Salem, VA 24153 Phone: 389-8270 Mary Allen July 19, 1999 cc: Brenda Holton 7/27 Agenda Packet Commission File ~ oo l d r id ~ +~. .._._ Cam. // SP~'h~ M E M O R A N D U M To: Board of Supervisors ~` From: Elmer C. Hodge ,,~ ~' ` / Date: March 3, 1999 Subject: Meeting with Congressman Goodlatte The attached letter from Congressman Bob Goodlatte is self explanatory. When I called Jean Moomaw in his Roanoke office to schedule the meeting, we found that the earliest date that we could get during a regular Board meeting was August 10. Ms. Moomaw and I scheduled the meeting for August 10 at either 2:00 or 5:00. You will be advised as soon as a definite time has been chosen. If you have issues that you would like to discuss, please let Mary Allen or me know. We will begin a preliminary list. ECH/meh Attachment cc - Ms. Mary H. Allen BOB GOODLATTE 6TH DISTRICT, VIRGINIA 123 CANNON HOUSE OFFICE BUILDING ; Il~ll-_" - ~- WASHINGTON, DC 20515-4606 (2021 225-5431 - ~~'' FAX (202) 225-9681 www. h ouse.g ov/goodl atte talk2bobl?a mail.house.gov Congress of the United States House of Representatives February 24, 1999 Mr. Elmer Hodge County Administrator County of Roanoke PO Box 29800 Roanoke, Virginia 24018-0798 Dear Elmer: COMMITTEE ON AGRICULTURE CHAIRMAN, SUBCOMMITTEE ON DEPARTMENT OPERATIONS, NUTRITION, AND FOREIGN AGRICULTURE SUBCOMMITTEE ON LIVESTOCK, DAIRY, AND POULTRY COMMITTEE ON THE JUDICIARY SUBCOMMITTEE ON COURTS AND INTELLECTUAL PROPERTY SUBCOMMITTEE ON THE CONSTITUTION ASSISTANT MAJORITY WHIP ~ '~ ~, - . _ _ ~ . /_ , > - ~. This letter is to request a meeting with the members of the Roanoke County Board of Supervisors. I would appreciate your placing this request on your agenda and your assistance in arranging a meeting in the next several months. This meeting will provide an opportunity for me to hear about local issues of concern that elected officials or staff may have regarding federal matters or any other issues of interest. Please contact my district scheduler, Jeanne Moomaw, in my Roanoke office at 540/857-2672 to schedule a convenient date, time and location. Thank you for your assistance. RWG:jm ^ 2 SOUTH MAIN STREET SUITE A, FIRST FLOOR HARRISONBURG, VA 22801-3707 15401432-2391 FAX 15401432-6593 ^ 916 MAIN STREET SUITE 300 LYNCHBURG, VA 24504-1608 (8041845-8306 FAX (8041845-8245 Sincerel Bob Goo atte Member of Congress Y^ 10 FRANKLIN ROAD, SE r` SUITE 540 ROANOKE, VA 24011-2121 (540)857-2672 FAX (540) 857-2675 ^ 114 NORTH CENTRAL AVENUE STAUNTON, VA 24401-3307 (5401885-3861 FAX (540) 885-3930 PRINTED ON RECYCLED PAPER Note to: Dr. Nickens: Mr. Hodge has already approved and signed the Board Reports for the July 27 agenda. I will make the changes you requested concerning David Maxey and the Youth Rep to the Transportation and Safety Commission on the Aug. 10 agenda. Mary Allen 7/22/99 NOTE TO 8/10 file Make the following changes to the Appointments: Transportation and Safety Commission: Note that David Maxey will serve as the At-large rep replacing McPherson and the Youth Representative is now vacant. From: "Brenda Holton" < ADMO1/BJH > To: adm01/mha Date sent: Tue, 2 Mar 1999 12:32:56 +0000 Subject: 4-13 meeting FYI ECH called to say that Bob Goodlatte wants to meet/talk to the Board members at a meeting. ECH said probably schedule for 4/13 mtg, and he would talk to BLJ about it. Brenda Holton CMC Deputy Clerk 772-2005 g'- /D Mary Allen -- 1 -- Wed, 3 Mar 1999 07:40:27 $aa~t - 8/x/99 - 3:00 ~5..,~. ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA AUGUST 10, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. BRIEFINGS o w~' /a o ,~ ~.- uJ~~-~r- ~e ~ ~ E. NEW BUSINESS 1. Approval of a Local Participation Agreement with Virginia's First Regional Industrial Facility Authority and acceptance of allotted shares for the financing of the initial phase of the New River Valley Commerce Park Project. (Tim Gubala, Economic Development Director) F. FIRST READINGS OF ORDINANCES 1. First reading of ordinance to vacate a major portion of a 20' water line easement, plat book 12, page 33, across property of Liberty Property Development Corporation at Valley Park Center, Valleypointe (tax map no. 37.07-1-16, 16.1 and 17), located in the Hollins Magisterial District. (Arnold Covey, Director of Community Development) G. SECOND READING OF ORDINANCES I. APPOINTMENTS 1. Blue Ridge Community Services Board of Directors 2. Clean Valley Council 3. Commission for Senior and Challenged Citizens 2 4. Grievance Panel 5. Highway and Transportation Safety Commission 6. Industrial Development Authority 7. League of Older Americans -Advisory Council J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -July 13, 1999 2. Confirmation of committee appointments to the Highway and Transportation Safety Commission and Parks and Recreation Advisory Commission. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 3 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve O. REPORTS AND INQUIRIES OF BOARD MEMBERS P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Congressman Bob Goodlatte. Q. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A R. CERTIFICATION RESOLUTION S. ADJOURNMENT - ~ c~.,~~ _~ , -~ - ~ . 4