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HomeMy WebLinkAbout8/24/1999 - RegularROAN ,~. ~~~~~ F ~ ~ ",,. ~ z - r ss WORKING DOCUMENT-SUBJECT TO REVISIO ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA AUGUST 24, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ALL PRESENT AT 3:02 P.M. 2. Invocation: Reverend Joseph A. Keaton Central Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS 1 ® Recycled Paper DON MYERS INTRODUCED NEW MIS DIRECTOR, DAVID CHANDLER C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS NONE D. BRIEFINGS BRIEFING ON WATER SITUATION BY ECH AND GARY ROBERTSON E. NEW BUSINESS 1. Acceptance of donation from Koppers Industries in connection with $5,000 received with its Directors' Award of Safety Excellence. (Tim Gubala, Director of Economic Development and representatives from Koppers Industries) A-082499-1 FFH MOTION TO ACCEPT AND APPROPRIATE FUNDS U RC VOTE TAKEN AT BEGINNING OF EVENING SESSION 2. Request to appropriate $8,734 for eligibility overtime to the Department of Social Services. (Betty McCrary, Director of Social Services) A-092499-2 HCN MOTION TO APPROPRIATE FUNDS ($8,734) WITH UNDERSTANDING THAT COUNTY FUNDS OF $1 117 BE TAKEN OUT OF DEPT BUDGET IF POSSIBLE, AND OTHERWISE BOARD CONTINGENCY FUND URC F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 2 BLJ MOTION TO APPROVE 1ST READINGS 2ND AND PUBLIC HEARINGS - 9/28199 URC 1. First reading of ordinance to rezone approximately 33 acres from AR to R-1 to construct a single family subdivision, located adjacent to Merriman Road near the Blue Ridge Parkway, Cave Spring Magisterial District, upon the petition of Don Bandy. HOM ASKED THAT TERRY HARRINGTON GET WITH HIM AND SHOW EXACTLY WHERE THIS IS LOCATED 2. First reading of ordinance to rezone .98 acre from R-3 to C-1 to expand an existing clubhouse, located at 4231 Garst Mill Road, Windsor Hills Magisterial District, upon the petition of Roanoke Rebos, Inc. G. FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing acquisition of property on Glenmary Drive from Philip Trompeter and Connie Hausman fora 24 inches waterline extension into the Roanoke County Center for Research and Technology. (Melinda Cox, Economic Development Specialist) FFH MOTION TO APPROVE 1ST READING 2ND READING - 9/14/99 URC 2. First reading of an ordinance authorizing acquisition of a permanent slope and drainage easement on property located on Glenmary Drive from Emmett I. and Mary Jane Grisso for a 24 inches waterline extension into the Roanoke County Center for Research & Technology. (Melinda Cox, Economic Development Specialist) FFH MOTION TO APPROVE 1ST READING 2ND READING - 9114/99 URC 3 3. First reading of an ordinance to amend the Roanoke County Code, Division 2, Use Value Assessment of Certain Real Estate, Chapter 21, Taxation, to bring it into compliance with amendments to the State Code. (John Birckhead, Director of Real Estate Assessment) HCN MOTION TO APPROVE 1ST READING 2ND READING - 9/14/99 U RC H. SECOND READING OF ORDINANCES NONE I. APPOINTMENTS 1. Blue Ridge Community Services Board of Directors 2. Clean Valley Council HCH NOMINATED VINCE REYNOLDS TO SERVE ANOTHER 2-YEAR TERM. TERM WILL EXPIRE 6/30/2001. 3. Grievance Panel HCN NOMINATED CECIL HILL TO SERVE A 3-YEAR TERM. TERM WILL EXPIRE 9/27/2002. 4. Highway and Transportation Safety Commission 5. Industrial Development Authority FFH ADVISED THAT CAROLE BRACKMAN WAS WILLING TO SERVE ANOTHER TERM AND NOMINATED HER FOR ANOTHER 4-YEAR TERM. TERM WILL EXPIRE 9/26/2003. 6. League of Older Americans -Advisory Council J. CONSENT AGENDA 4 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-082499-3 BLJ MOTION TO ADOPT CONSENT RESO URC 1. Confirmation of committee appointments to the Senior and Challenged Citizens Commission and Parks & Recreation Advisory Commission. A-082499-3.a 2. Acceptance of $2,000 FACT (Family and Children's Trust Fund of Virginia) Grant by the Police Department for the Violence Against Women's Unit for purchase of cameras A-082499-3. b 3. Authorization to approve the FY 2000 Performance Contract with Blue Ridge Community Services and to ratify required changes in the by-laws. A-082499-3.c 4. Acceptance of Hidden Forest Court, Fairway Woods Court and a portion of Hidden Woods Drive into the Virginia Department of Transportation Secondary System. R-082499-3.d 5. Acceptance of Wertz Orchard Road and the remaining portion of Sulgrave Road into the Virginia Department of Transportation Secondary System. R-082499-3.e 5 K. REQUESTS FOR WORK SESSIONS NONE L. REQUESTS FOR PUBLIC HEARINGS NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS BLJ MOTION TO RECEIVE AND FILE -UVV 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Revenues and Expenditures for the one month period ending July 31, 1999 6. Accounts Paid -July, 1999 7. Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of July 31, 1999. O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 4:30 p.m. 1. Joint work session with the School Board on school construction projects WAS HELD FROM 4.30 P.M. UNTIL 6:10 P.M. WITH SCHOOL BOARD, SCHOOL SUPT ,OTHER STAFF, REPRESENTATIVES FROM ARCHITECTS FOR SOUTH COUNTY HIGH SCHOOL. AND BOS PRESENT. DISCUSSION CONCERNED ~) INCREASED COSTS FOR GLENVAR MIDDLE SCHOOL FROM $3.3 MILLION TO $7.9 MILLION AND SOUTH 6 COUNTY HIGH SCHOOL (SCRs) FROM $28 MILLION TO $34 MILLION; (2) SOURCES OF ADDITIONAL FUNDS ESTIMATED AT APPROX $10 MILLION; (3) CAN SCHS BE COMPLETED WITHIN THE ORIGINAL BUDGET; (4) ACCESS ROAD TO SCHS AND FUNDING; (5) STORMWATER MANAGEMENT FOR SCHS ~6) VALUE ENG -HAS BEEN DONE FOR GLENVAR AND ANTICIPATED FOR SCHS BY DEC 1999 IF PLANS GO FORWARD NOW SCHOOL BOARD VOTED TO PUT TOM LEGGETTE AND BILL IRVIN ON COMMITTEE TO MEET ASAP WITH TWO MEMBERS OF BOS. STAFF AND ARCHITECTS OF SCHS TO DISCUSS WAYS TO REDUCE COSTS AND MOVE FORWARD WITH PROJECT BOARD CONSENSUS FOR HCN AND JPM TO BE ON COMMITTEE AND DATE FOR MEETING SET FOR 10 A.M., 8/29/99 AT SHERETZ, FRANKLIN, CRAWFORD. SHAFFNER INC. ARCHITECT'S OFFICE P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (5) Discussion concerning expansion of an existing business or industry where no previous announcement has been made, and Section 2.1- 344 A (7) To discuss a legal matter requiring the provision of legal advice by the County Attorney; namely, contract for sale of surplus water. AT 3:40 P.M., BLJ MOTION TO GO INTO CLOSED MEETING BEFORE THE WORK SESSION - URC CLOSED MEETING HELD FROM 3:40 P.M. UNTIL 4:25 P.M. BLJ LEFT THE CLOSED MEETING WHEN ITEM (5) WAS DISCUSSED Q. DEMONSTRATION OF QUINT FIRE APPARATUS (EMPLOYEE PARKING LOT) 6:30 PM. (Rick Burch, Fire & Rescue Chief) DEMONSTRATION WAS HELD BETWEEN 6:10 P.M. AND 6:30 P.M. AND WAS CONDUCTED BY CHIEF BURCH AND STAFF EVENING SESSION (7:00 P.M.) BLJ ADVISED THAT BOARD NEEDED TO VOTE ON ITEM E-1 TO APPROPRIATE FUNDS FROM KOPPERS INDUSTRIES. MOTION BY FFH - URC R. CERTIFICATION RESOLUTION R-082499-4 AT 7:03 P.M. BLJ MOTION TO RETURN TO OPEN SESSION AND ADOPT CERTIFICATION RESO -URC BLJ ADVISED THAT HE LEFT THE MEETING DURING DISCUSSION OF ECONOMIC DEVELOPMENT ITEM S. NEW BUSINESS 1. Authorization to approve application to participate in the 1999 Fall Virginia Public School Authority Bond Sale for $6,920,000. (Diane Hyatt, Finance Director) R-082499-5 FFH MOTION TO ADOPT RESO URC T. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Second reading of a ordinance to obtain a Special Use Permit for a life care facility, located at the intersection of Hershberger and Florist Roads, Hollins Magisterial District, upon the petition of Friendship Manor, Inc. (Terry Harrington, County Planner) (CONTINUED FROM JULY 27, 1999) BLJ MOTION TO REFER ITEM BACK TO PLANNING COMMISSION URC 2. Second reading of ordinance to rezone approximately 9.1 acres from I-2 to R-1 with conditions to construct a single family residence in the 5700 block of West River Road, Catawba Magisterial District, upon the petition of Harold Horn. (Terry Harrington, County Planner) 0-082499-6 FFH MOTION TO ADOPT ORD WITH CONDITIONS URC 3. Second reading of ordinance to rezone approximately 1.95 acres from C-2 to R-3 to construct apartments located in the s 7300 block of South Barrens Road, Hollins Magisterial District, upon the petition of Peters Creek Associates, LP. (Terry Harrington, County Planner) 0-082499-7 BLJ MOTION TO ADOPT ORD URC 4. Second reading of ordinance to obtain a Special Use Permit for an accessory apartment, located at 3527 Chaparral Drive, Cave Spring Magisterial District, upon the petition of Paul and Darlene Zelenak. (Terry Harrington, County Planner) 0-082499-8 HOM MOTION TO ADOPT ORD URC ONE CITIZEN SPOKE AND PETITIONER 5. Second reading of ordinance to obtain a Special Use Permit to allow the expansion of an existing church, located at 3028 Penn Forest Blvd., Cave Spring Magisterial District, upon the petition of Penn Forest Christian Church. (Terry Harrington, County Planner) 0-082499-9 HOM MOTION TO ADOPT ORD URC 6. Second reading of ordinance to rezone approximately 0.87 acre from C-1 C to C-1 to remove conditions to allow a dental office, located at 4736 Starkey Road, Cave Spring Magisterial District, upon the petition of H. Patrick Russell II. (Terry Harrington, County Planner) 0-082499-10 HOM MOTION TO ADOPT ORD URC 7. Second reading of ordinance to rezone approximately 6.73 acres from C-2 to R-4 with conditions to construct multi-family residences located in the 3700 block of Challenger Avenue, Hollins Magisterial District, upon the petition of Golden Homes, 9 Inc. (Terry Harrington, County Planner) 0-082499-11 HCN MOTION TO ADOPT ORD WITH CONDITIONS AYES: JPM. HOM, FFH. HCN NAYS: NONE ABSTAIN: BLJ ARCHITECT SPOKE 8. Second reading of ordinance to rezone 17.11 acres from C-2C to I-1 with conditions to expand a parking lot and construct a training facility, located at 5673 Airport Road, Hollins Magisterial District, upon the petition of Advance Stores, Inc. (Terry Harrington, County Planner) 0-082499-12 BLJ MOTION TO ADOPT ORD WITH CONDITIONS URC ONE CITIZEN SPOKE 9. Second reading of ordinance to rezone approximately 1.05 acres from C-1 to C-2 to construct a florist, located at 4004 Challenger Avenue, Hollins Magisterial District, upon the petition of Robert L. Metz. (Terry Harrington, County Planner) 0-082499-13 BLJ MOTION TO DENY REZONING AND ORD URC PETITIONER AND CONTRACT PURCHASER SPOKE U. CITIZENS' COMMENTS AND COMMUNICATIONS STEVE NOBLE, 5376 CANTER DR. COMPLIMENTED THE BOARD ON THEIR RECENT ACTIONS AND WORKING WITH CITY OF ROANOKE ON WATER. V. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnix• Advised that Board was briefed on water situation io earlier in the meeting and he wanted to reassure citizens that some relief will be given on water bills as soon as possible. Supervisor Harrison: Advised that the Board held a work session with the School Board during the afternoon and complimented the members on their behavior and restraint. He thanked Supervisors McNamara and Nickens for volunteering to meet with two School Board members and the architects to look at costs. Supervisor Nickens: (1) Gave ECH several changes to his goals for current fiscal year which were distributed to the Board members. (2) Advised that the Senior and Challenged Commission gave proposals at Board work session on 1/12/99 and that Chairman Johnson sent letter on 6/14/99 to School Board Chair asking for a response and also asked for a response two meetings ago. He asked Chairman Johnson to send another letter to the School Board Chair. ~) Advised that he attended meeting with HOM, PMM, ECH, and citizens about their concerns of the Rising Star Athletic Complex and asked that this situation be kept under review and scrutiny. (4) Advised that recent court cases modifies what can be done to restrict clear cutting and chip mill production and advised that we need to look at this matter to protect our trees. FFH concurred with his concerns. Supervisor McNamara: ~) Advised that he feels that there are opportunities to lower the water rates in the near future, and answered several citizen questions he has been asked about using savings and cost of water. (2) Advised that Glenvar Middle School and South County High School projects are not dead and hopes to have good information on the projects in the near future. Supervisor Johnson: (1) Advised that it is the right decision to reduce water rates and staff will contact consultant Draper Arden to start process of revising the rate structure and ratios. Water contract with Roanoke City should be ready for approval by 9-14-99 meeting. (2) Advised that schools opened today with approx 13.700 children and new Bonsack Elem School opened today, and renovations were made to other elem school, such as Clearbrook and Burlington. Advised that Glenvar and SCHS are about $10 Million over budget and committee will meet 8-27-99 at 10 a.m. HOM advised that the renovated Clearbrook Elem School had a successful opening due to team efforts and expressed his appreciation. W. ADJOURNMENT BLJ ADJOURNED AT 8:25 P.M. 11 ~{ AN ,~,vtr a~ rr~ ecue r~ O~ ~FG ti ~ A z .~. a= C~~~xx~# ~~ ~~xx~~.~i.~e rasa / ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA AUGUST 24, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and Saturda s~p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Reverend Joseph A. Keaton Central Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. BRIEFINGS 1 ® Recycled Paper E. NEW BUSINESS 1. Acceptance of donation from Koppers Industries in connection with $5,000 received with its Directors' Award of Safety Excellence. (Tim Gubala, Director of Economic Development and representatives from Koppers Industries) 2. Request to appropriate $8,734 for eligibility overtime to the Department of Social Services. (Betty McCrary, Director of Social Services) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of ordinance to rezone approximately 33 acres from AR to R-1 to construct a single family subdivision, located adjacent to Merriman Road near the Blue Ridge Parkway, Cave Spring Magisterial District, upon the petition of Don Bandy. 2. First reading of ordinance to rezone .98 acre from R-3 to C-1 to expand an existing clubhouse, located at 4231 Garst Mill Road, Windsor Hills Magisterial District, upon the petition of Roanoke Rebos, Inc. G. FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing acquisition of property on Glenmary Drive from Philip Trompeter and Connie Hausman fora 24 inches waterline extension into the Roanoke County Center for Research and Technology. (Melinda Cox, Economic Development Specialist) 2. First reading of an ordinance authorizing acquisition of a permanent slope and drainage easement on property located on Glenmary Drive from Emmett I. and Mary Jane Grisso for a 24 inches waterline extension into the Roanoke County Center 2 for Research & Technology. (Melinda Cox, Economic Development Specialist) 3. First reading of an ordinance to amend the Roanoke County Code, Division 2, Use Value Assessment of Certain Real Estate, Chapter 21, Taxation, to bring it into compliance with amendments to the State Code. (John Birckhead, Director of Real Estate Assessment) H. SECOND READING OF ORDINANCES I. APPOINTMENTS 1. Blue Ridge Community Services Board of Directors 2. Clean Valley Council 3. Grievance Panel 4. Highway and Transportation Safety Commission 5. Industrial Development Authority 6. League of Older Americans -Advisory Council J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of committee appointments to the Senior and Challenged Citizens Commission and Parks & Recreation Advisory Commission. 2. Acceptance of $2,000 FACT (Family and Children's Trust Fund of Virginia) Grant by the Police Department for the Violence 3 Against Women's Unit for purchase of cameras 3. Authorization to approve the FY 2000 Performance Contract with Blue Ridge Community Services and to ratify required changes in the by-laws. 4. Acceptance of Hidden Forest Court, Fairway Woods Court and a portion of Hidden Woods Drive into the Virginia Department of Transportation Secondary System. 5. Acceptance of Wertz Orchard Road and the remaining portion of Sulgrave Road into the Virginia Department of Transportation Secondary System. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Revenues and Expenditures for the one month period ending July 31, 1999 6. Accounts Paid -July, 1999 7. Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of July 31, 1999. O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 4:30 p.m. 4 1. Joint work session with the School Board on school construction projects P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (5) Discussion concerning expansion of an existing business or industry where no previous announcement has been made, and Section 2.1- 344 A (7) To discuss a legal matter requiring the provision of legal advice by the County Attorney; namely, contract for sale of surplus water. Q. DEMONSTRATION OF QUINT FIRE APPARATUS (EMPLOYEE PARKING LOT) 6:30 PM. (Rick Burch, Fire & Rescue Chief) EVENING SESSION (7:00 P.M.) R. CERTIFICATION RESOLUTION S. NEW BUSINESS 1. Authorization to approve application to participate in the 1999 Fall Virginia Public School Authority Bond Sale for $6,920,000. (Diane Hyatt, Finance Director) T. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Second reading of a ordinance to obtain a Special Use Permit for a life care facility, located at the intersection of Hershberger and Florist Roads, Hollins Magisterial District, upon the petition of Friendship Manor, Inc. (Terry Harrington, County Planner) (CONTINUED FROM JULY 27, 1999) 2. Second reading of ordinance to rezone approximately 9.1 acres from I-2 to R-1 with conditions to construct a single family residence in the 5700 block of West River Road, Catawba Magisterial District, upon the petition of Harold Horn. (Terry Harrington, County Planner) 3. Second reading of ordinance to rezone approximately 1.95 acres from C-2 to R-3 to construct apartments located in the 7300 block of South Barrens Road, Hollins Magisterial District, 5 upon the petition of Peters Creek Associates, LP. (Terry Harrington, County Planner) 4. Second reading of ordinance to obtain a Special Use Permit for an accessory apartment, located at 3527 Chaparral Drive, Cave Spring Magisterial District, upon the petition of Paul and Darlene Zelenak. (Terry Harrington, County Planner) 5. Second reading of ordinance to obtain a Special Use Permit to allow the expansion of an existing church, located at 3028 Penn Forest Blvd., Cave Spring Magisterial District, upon the petition of Penn Forest Christian Church. (Terry Harrington, County Planner) 6. Second reading of ordinance to rezone approximately 0.87 acre from C-1 C to C-1 to remove conditions to allow a dental office, located at 4736 Starkey Road, Cave Spring Magisterial District, upon the petition of H. Patrick Russell II. (Terry Harrington, County Planner) 7. Second reading of ordinance to rezone approximately 6.73 acres from C-2 to R-4 with conditions to construct multi-family residences located in the 3700 block of Challenger Avenue, Hollins Magisterial District, upon the petition of Golden Homes, Inc. (Terry Harrington, County Planner) 8. Second reading of ordinance to rezone 17.11 acres from C-2C to I-1 with conditions to expand a parking lot and construct a training facility, located at 5673 Airport Road, Hollins Magisterial District, upon the petition of Advance Stores, Inc. (Terry Harrington, County Planner) 9. Second reading of ordinance to rezone approximately 1.05 acres from C-1 to C-2 to construct a florist, located at 4004 Challenger Avenue, Hollins Magisterial District, upon the petition of Robert L. Metz. (Terry Harrington, County Planner) U. CITIZENS' COMMENTS AND COMMUNICATIONS V. REPORTS AND INQUIRIES OF BOARD MEMBERS W. ADJOURNMENT 6 .~ ., A-082499-1 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 24, 1999 AGENDA ITEM: Acceptance of donation by Koppers Industries in connection with $5,000 received with its Directors' Award of Safety Excellence COUNTY ADMINISTRATOR'S COMMENTS: Koppers Industries is a real asset to the County. This safety award is very meaningful to them, and they have been most generous in sharing the 55,000 with the County operations in their community. Recommend approval of the use of these fund. SUMMARY OF INFORMATION Mr. Mark Franck, Manager of Koppers Industries' Roanoke Valley Plant, notified the County that the plant received a Directors' Award of Safety Excellence in recognition of 100,000 man hours with no injury of any kind. This was obtained at the Roanoke Valley plant in April, 1999, and has continued as of June 25, 1999, with no accidents for over 120,000 hours. Mr. Franck advised that they received $5,000 as part of this award to be used for community recognition. They have decided to donate $2,000 of these funds to the Fort Lewis Rescue Squad, $2,000 to the Fort Lewis Fire Department and $1,000 to the County Parks & Recreation Department for a soccer field at Green Hill Park. Several representatives from Koppers Industries plan to attend the meeting to make the presentation. Attending from the Corporate Office in Pittsburgh, PA will be Tom Loadman, Vice President and General Manager, Railroad Products and Utility Products Division, and John Heller, Senior Manager, Railroad Products and Services. Attending from the Roanoke Plant will be Mark Franck, Plant Manager, Jim Miller, Plant Safety Committee Chairman; and members of the Plant Safety Committee: Jim Arnold, Scott St Pierre, Steven Hickson, and Steve Bourne. .-~ E-/ STAFF RECOMMENDATION: Roanoke County wishes to commend Koppers Industries and the Roanoke Valley Plant employees for their safety accomplishment. We are very grateful that they choose to donate these funds to benefit the citizens of Roanoke County, and recommend that the Board accept and appropriate these funds as requested by Koppers Industries. Respectfully submitted, Approved by, Timothy W. Gubala, Director ~ Elmer C. odge Economic Development County Administrator ACTION VOTE No Yes Approved (x) Motion by: Fenton F. Harrison to accept Johnson _ x Denied () and appropriate funds Harrison _ x Received () McNamara- x Referred () Minnix _ x To () Nickens _ x cc: File Timothy W. Gubala, Director, Economic Development Diane D. Hyatt, Director, Finance Rick Burch, Chief, Fire & Rescue Pete Haislip, Director, Parks & Recreation Abs 2 A-0824f~9-2 t ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 24, 1999 AGENDA ITEM: Request to Appropriate $8,734 for Eligibility Overtime to the Department of Social Services COUNTY ADMINISTRATOR'S COMMENTS: d~u'°,'~y1~-.v BACKGROUND: During June 1999, two eligibility workers and one senior eligibility worker resigned their positions in the Department of Social Services. These resignations left uncovered 600 medicaid, food stamps and Temporary Assistance to Needy Families public assistance cases. State and Federal mandates require the Department to take daily/weekly actions on cases for determination of benefits and documentation of changes. Ninety hours of overtime has been provided from the existing department budget. However, this is not sufficient to provide case coverage in an attempt to meet compliance. The request to the Board is to allocate $8,734 for overtime pay for eligibility workers to meet compliance deadlines and to continue to timely process new applications. This allocation will provide 1 hour overtime on each case. FISCAL IMPACT: The Board of Supervisors is requested to appropriate $8,734 for eligibility overtime pay. These funds will be reimbursed from the State at 80/20 rate. The local share of costs is $1,760; 33% of this local cost is reimbursed to Roanoke County by Salem for provision of services. Thus, the County local share is $1,117. The local share of this $8,734 could be appropriated from Board Contingency Fund. 1 v r t. STAFF RECOMMENDATION: Staff recommends appropriation of $8,734 to the Social Services budget, with $1,117 appropriated from Board Contingency Fund, and to appropriate related revenues of $7,617 from the State and Salem. pectf ly submitted, Approved , ~ ~ ~ i~ Betty R. McCrary, Ph~ Elmer C. Hod e Director of Social Services County Administrator -------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Harrv C. Nickens to appropriate Johnson _ x _ Denied () funds ($8,734) with understanding that Harrison _ x _ Received () County Funds of $1 117 be taken out of McNamara_ x _ Referred () dept budget if possible otherwise Board Minnix _ x _ To () Contingency Fund Nickens x cc: File Betty McCrary, Director, Social Services Bent Robertson, Budget Manager Diane D. Hyatt, Director, Finance John M. Chambliss, Jr., Assistant Administrator 2 .` ACTION NO. ITEM NO. ~+ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 24, 1999 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for September 28, 1999. The titles of these ordinances are as follows: 1) An ordinance to rezone approximately 33 acres from AR to R-1 to construct a single family subdivision, located adjacent to Merriman Road near the Blue Ridge Parkway, Cave Spring Magisterial District, upon the petition of Don Bandy. 2) An ordinance to rezone .98 acre from R-3 to C-1 to expand an existing clubhouse, located at 4231 Garst Mill Road, Windsor Hills Magisterial District, upon the petition of Roanoke Rebos Inc. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. .r' STAFF RECOMMENDATION: ~'i- a Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for September 28, 1999. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1 through 2, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by Harrison Johnson McNamara Minnix Nickens Yes Abs COUNTY OF ROp,NOKE DEP?. OF PLANNING AND ZONING 5204 Bernard fir. , P.Q. Box 29800 Roanoke. VA 24018 ( 540 772-2068 FAX (540 l 772-2 i 08 ~~ ,;;, is .; Check type of application filed (check all that apply}: ~J-REZONING ^ SPECIAL USE ^vAnIANCE Applicant's name: Don Bandy, - Phone: 774-1197 Address: c/o Edward A. Natt, P. O. Box 20068, Roanoke Zip Code: 24018 Owner's name: Houghton Enterprises, L.P. ~ Phone: Address: 3231 Electric Road, Roanoke Zip Code: 24018 CCM"ACT: Edward A. Natt, P. O. E~ox 20068, Roanoke VA 24018 774-1197 Location of property: Tax Map Number: 97.03-2=2 Adjacent to Mere iman Road near Magisterial District: Cave Spring the Blue Ridge Parkway Community Planning Area: Cave Spring Size of parcel (s}: Existing Zoning: AR - Agr i cu I taro l Reserve 32. 35 acres Existing Land Use: Vacant sq.ft. .~. :~: :;:. ~ :;: .:~: :;: :,: .i: •::;:: ~; •~i.r. ~° f"s `mss r~~i . Proposed Zoning: R-1 Low Density Res i dent i a I District r"b sran` use c~~y Proposed Land Use: Single-Farm ly Residential Subdivision use Type: Does the parcel mQet the minimum lot area, width, and frontage requirements of the requested distr'ct? YES X NO IF N0, A VARIANCE IS RECcU1Ri:D FIRST. Does the parcel mee*. the minimum criteria for tFe requested Use Type? YES X NO iF N0, A vAR1ANCE IS REQUIRED FIRST. If rezoning request, are conditions being prof;ered with this request? YES X NO :~: i~ :i l~i~~ll li i.~: :~:• ;:;: ~:f~. viii ~i~;: :j: 'j:i~t :~~ :, ':t~'•' ;1:~:::::~':'::: ~.::;: ~~::. i:~.:::::~:' . ~'~ ~: .j:::~: i~i ~ Variance of Section(s) of the Roanoke County Zoning Ordinance in crUar to: i Is the application complete? Please chec4c ifi enclosed. ABPLlCATION WILL N'0 T B'c ACCcFTED IF ANY OF THESE ITEMS ARE MISSING OR 1NCOMPLE i c. ws v X Consultation X AppliCatlon X Justification rvs v ~~ `+ 3 112" x 1 1' concept plan X Application fee X ~. ti1etes and bounds description X ` : Proffers, if applicable ~s Water and saver application X Adjoining property owners J hereby certify that l am either the owner of the property or the owner's agent or contract purc,':asar and am acting with the knov~ Owner's Signature: ~~ Star,` Jse Only: Case "lumoer P.pplicant Don Ba The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public heaah, safety, 2nd general welfare. Please ans•~~er the fcllo~.virg questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furhers the purposes of the Zoning Ordinance (Section 30-31 as v~~e!I as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The rezoning request will allow the property to be developed fora single-family residential subdivision in accordance with the Roanoke County Subdivision Ordinance. This method of develoFxnent is deemed to be preferable to develo~rnent allowed under the existing zoning regulations. Please explain how the project conforms to the General guide[ir,es and policies contained in the Roanoke County Comprehensive Plan. The develo~xnent of the property as a residential subdivision will comply with the terms of the Roanoke County Zoning Ordinance and Subdivision Ordinance insofar as single- family residential develo~r~ent is concerned. The use of the property in this fashion will better serve the County. Please describe the impact(s) of the request on the prope!-ty itself, the adjoining progenies, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. The develo~xnent of the groperty will assist in the provision of utilities to the portion of the County in which the property is located and will further provide a potential second access to a recently zoned parcel of land. , ~, ~~ ~ ~ ~ • .~,,.~. yam- ~ ~ _.~xx}_GY~ _ d. ~~ mi ~~ t __. ~ ~ ~ ~, ~ ~ ~ ~ ~ ` ~_, J 3 ' ~ ~ ~_ ~ Q ~ ~i ~t' - i.. ~ t x W ~~ ~ ~ a ~ ~ n ;:~~ ~ .' u j~~'. ~ ~ ~, ~ ~ C , .--+~ ~ ~ ~ ~ ~ j ~ c~.y ~ a Vii) iii !ti ~ ~~~: -u ~ ~ , ~ &~~ Q ~`> ~~ , ` ~~ ~ ~ ~ ~ 0 j~q `~ ~ c{j ~`~~ ~~~ 1. ...: .t i ~ i r, `\ + G/ is i \\ ~~\~~~~ 'SY~ ~ '/Jj ,~/ ~} - Kam' 'b4 ~S~~~ ~ i, i,, ~ ~ ~ w. ~ ~ y ~ ~ _ fir' ~ - ~`.~n, -...._ _ ~ ~ i. ~ ~' ~ a - ~ ~ ~ ~ r * ~~ r. ,.. ~ 1 ,, r~P~t R ky$ ~ ~~~' ~ J ~<<. ~ ~. _ r ~~~c~ ~ :: 4j ~ } %~ ` ~.~ ~- r h ~ i m~, ~ ~ i a fir' ~ ~f~ - ~~. ! i i .~ ,~ Oi f ~ ~ 0 ~ ~ l ~ v _ ~ ~~„ - , ' ~ i ~'~ ~ ,! ~ u ~ i i~ I ~ \ t `. .A , # ~ 0 s ~.{- i ~ w r ~7 ~ 9'1~~~ ~ \i'4 `\ \` _~yy. 'iCfim .. - ... '..x 7 W U .~ ~~ n .'-~Y LUMSDEN ASSOCIATES, P.C. ENGINEERS-SURVEYORS-PLANNERS August 6, 1999 4664 BRAMBLETON AVENUE, S.W. - P.O. BOX 20669 - ROANOKE, VIRGINIA 24018 -PHONE (540) 774-4411 -FAX (540) 772-9445 - E-MAIL LUMSDENPC®AOL.COM Mr. Gary Everhadt, Superintendent Blue Ridge Parkway 1 West Pack Square Suite 400 Asheville, NC 28801-2417 Dear Mr. Everhardt: t~"" I V. KIRK LUMSDEN, L.S. B. LEE HENDERSON, JR., P.E., L.S. TIMOTHY HOELZLE, L.S. MICHAEL S. WEBB, P.E. JAMES L. JENKINS, L.S. PHILLIP A. MARTIN. P.E., L.S. THOMAS C. DALE, P.E. ~~ ~ 91 G'!'t ~~,;. ~a~ ~. ~: N ~U6 1999 i ~, OepartmeM of c~a ~ Community Ty~;_ ~ ~`' Development ,-~;' ~~~ n ~. Re: Merriman Manor (Formerly Sunset Ridge) Comm: 99-121 As you are aware development is being proposed of Roanoke County Assessment Map 97.03(2) Parcel 2 which is adjacent to Blue Ridge Parkway Milepost 124.4. A rezoning application to allow single family homes to be built on the property has been filed with Roanoke County. The developer of the property, Mr. Don Bandy, is cognizant of the proximity of the Blue Ridge Parkway.• He desires to develop the property in such a way as to minimize any impact that the project may have on the Blue Ridge Parkway. In your letter to 1VIr. Elmer Hodge, Roanoke County Administrator, dated July 6, 1999, it was stated that houses within the development probably would not be visible from the Parkway. We concur that the houses probably will not be visible. The letter suggested that the Roanoke County Planning Commission establish design guidelines for Lots 20-25 because of their location within or adjacent to the Parkway viewshed. It was also suggested that the building height of these lots be limited to a story or a story and a half to prevent roof ridgelines from being visible above the forest canopy. Our preliminary development plans show that with the preservation of at least 40 feet of trees at the rear property line, the roofline of two story houses on these lots will not be above the forest canopy. We feel that it may be more effective to guard against visibility problems from the Parkway by restricting building materials and colors. A copy of the proposed design guidelines for Lots 20-25 are enclosed for your review. We feel that the guidelines serve to protect the Parkway from encroaching urbanization while not unnecessarily restricting the developer in developing his property. .~' . 1~ The Roanoke County Planning Commission will be interested in your opinion of this proposal. Please let us know of your thoughts. Very truly yours, LUMSDEN ASSOCIATES, P.C. Michael S. Webb, P.E. Director of Engineering Enclosures Copy to: Mr. on Bandy ~~'u' ~ erry Harrington, Roanoke County Planning MERRIMAN MANOR ARCHITECTURAL DESIGN GUIDELINES The following architectural guidelines are proferred for Lot 20-25, Meriman Manor: I. House Building Materials of Exterior Walls A. Acceptable Materials ~/ 1. Board and batten wood siding (stained) 2. Board on board wood siding (stained) 3. Clapboard wood siding (stained) 4. Tongue and Groove vertical wood siding (stained) 5. Shiplap vertical wood siding (stained) 6. Wood shingles (natural or stained) 7. Log structures (grayish-brown, medium gray 8. Synthetic or simulated. composite building products, such as hard board, vinyl siding, etc., that approximate the wood patterns described above. 9. Color for the materials listed above shall be medium gray, dark gray, grayish brown, dark gray-brown, grayish-buff, buff dark brown and soft muted earth colored. 10. Gray brick with gray mortar. 11. Brick that is grayish brown, gray, reddish-brown and other dark or grayish earth colors. All of these shall have buff or gray mortars. 12. Stone that is native to the area. 13. White windows with buff-gray or earth color trim. B. Unacceptable Materials 1. Brick that is bright red, orangish-red, light red or white. 2. Metal siding that is exposed, galvanized, aluminum or other shiny metal materials. 3. Siding that is white, whitish-gray, pink, bright silver, red or bright green blue. 4. Tile-faced or ceramic-faced masonry units. 5. Varnished, epoxy-finished or otherwise shiny or orangish log structures. 6. White mortar. 7. White trim on windows and doors. II. Roof Materials A. Acceptable Roofing Material l . Wood shakes that are allowed to weather naturally. ~. (- / 2. Treated wood shingles or shakes which have natural gray, grayish-green or brownish-green color. 3. Standing seam cooper roofs that are allowed to weather naturally . 4. Fiberglass or asphalt shingles with texture. The colors of these shingles shall be medium to dark gray, charcoal, grayish-brown, grayish-buff or dark brown. Generally, soft earth tone colors that are of medium to dark value. 5. Slate or simulated slate of medium gray or charcoal color. 6. Textured concrete shingles in gray or buff-gray color. 7. Standing seam metal roofs which are medium gray, dark gray, grayish- brown, black, charcoal-gray, dark grayish-brown dark greenish-black or very dark green. Generally, colors that are soft earth tone and that are of medium to dark value. Low reflectivity. 8. Roof vents, metal chimneys, metal chimney caps, plumbing vents shall match the color of the roof or would be black, dark gray, or bronze in color. 9. Skylights shall have black, bronze or gray trim. B. Unacceptable Roofing Materials 1. Shiny metal roofs. 2. Shiny metal, exposed aluminum or exposed galvanized metal roofs. 3. Metal roofs of the following colors: white, light gray, light tan, pink, red, maroon, light blue, medium blue, dark blue, bright green, medium gray, orange, brownish-orange, etc. Metal roofs that attract attention by their color, contrast, brightness and reflectivity. 4. Ceramic or synthetic ceramic roofing tiles. 5. Metal shingles or stamped metal decorate roofing panels. 6. Flat roofs. 7. Plastic, vinyl or other high visibility synthetic roofs. 8. Shiny metal roof vents, fireplace stacks, plumbing vents or other pipes. III. Building: Mass and Shape A. Flat roofs shall not be used. B. Gable roofs and hip roofs shall be used. C. Chimneys can be used but not required. D. Porches on homes can be used. E. Roofs shall have a minimum pitch of 6/12 on the main structure. F. Roofs on the main structure of a residence shall have at least a six inch overhang. G. Gambrel roofs cannot be used. H. Single plane pitched roofs for houses shall not be used on the main house but can be on wings. I. Steep gable roofs like the "Swiss Chalet" shall not be used (pitches in excess of 12/14). .f. IV. Buildin Details A. Awnings shall be medium to dark earth color. White, stripped patterns, and colors that attract attention shall not be used. B. Outbuildings, storage sheds, garages and other secondary structures must match the color, texture and material of the main house. V. Miscellaneous A. Recreational vehicles (RV's) and boats on trailers shall not be stored in any area visible from the parkway. B. No satellite dishes, TV antennas or external antennas of any kind shall be visible from the Blue Ridge Parkway road. C. A 40' wide tree preservation easement shall ~ crested adjacent to the rear property line of Lots 20 thru 24 restricting the cutting of healthy treks over 6 ipch in diameter. IN REPLY REFER TU L3031 July 6, 1999 ,l United States Department of the Interior """ NATIONAL PARK SERVICE Blue Ridge Parkway 4(X) BB&T Building One Pack Square Asheville, North Carolina 28801 Mr. Elmer C. Hodge County Administrator County of Roanoke P.O. Box 29800 Roanoke, Virginia 24018-0798 Dear Mr. Hodge: This is to confirm conclusions that Gary Johnson, Chief Resource Planning and Professional Services Division reached during a June 24, 1999 field review of the Sunset Ridge Subdivision project with Mr. Edward Natt, Attorney at Law, Mr. Michael Webb, Lumsden Associates, and Mr. Don Bandy, Excavating Contractor and yourself. The Sunset Ridge Subdivision tract has a gross site area of 31.41 acres. The tract is recorded on Roanoke County Assessment Map 97.03(2) Parcel 2, and currently is ~~-zoned "Development" (formerly A-1). It is physically located at Blue Ridge Parkway Milepost 124.4 on Parkway Left in the southwest quadrant where the Parkway motor road passes over State Route 613 (see Attachment One). There were two points of discussion related to the subject subdivision project. First, the potential for environmental effects occurring from the proposed construction of water and sewer lines on Parkway lands to serve the development was discussed. The second discussion point related to how visible the Sunset Ridge development would be from the Parkway motor road in the vicinity of Parkway Milepost 124.4. Based upon the June 24th field review and office discussions with Parkway staff, construction of the proposed water and sewer lines do not appear to have potential for impacting the human environment, thus environmental compliance will be minimal. Based upon a field and map analysis it does not appear that any of the houses to be constructed within the Sunset Ridge development will be visible from the Parkway motor road. f-! A four-page analysis is attached including Attachment One-Project Location Map, Attachment Two-Photograph Location Map, Attachment Three-Photographic Site Analysis, and Attachment Four-Site Analysis to address the above two points of discussion. These four pages illustrate what was seen and discussed by the participants during the June 24th field meeting. The proposed water and sewer lines were described as following the south side shoulder of Merriman Street to a point where Merriman St. intersects State Route 613. At that location the lines would turn and follow the west side shoulder of S.R. 613, entering on to Parkway lands, crossing the Back Creek bridge and continuing on along S.R. 613 leaving Parkway lands some 600 feet from the point where they entered. This proposed alignment within the Parkway boundary follows previously disturbed roadway and shoulder areas except a short section that would be suspended from a Virginia Department of Transportation (VDOT) bridge structure that carries S.R. 613 over Back Creek. Attachment Three including photographs 4, 5, and 6 show the proposed water and sewer line location along S.R. 613 and on Parkway lands to be located in already disturbed areas. Utilizing VDOT's bridge structure to hang water and sewer lines from will require a separate process for clearance outside of the Parkway's permitting process. Roanoke County will need to take the lead on this coordination with VDOT. Based upon the water and sewer line project as described in the field, there appears to be no potential for impact to the human environment and, therefore the action is categorically excluded from further compliance under NPS-12, Section 3-4, C-16. ("Installation of underground utilities in areas showing clear evidence of recent human disturbance or areas within a road prism or an area within an overhead utility right-of-way"). Once a formal right-of--way application is filed by Roanoke County with the Superintendent, Blue Ridge Parkway a final determination will be made on the level of necessary compliance to clear the project. Attachments Two, Three and Four directly relate to the analysis of how visible the proposed development would be from the Parkway mctor road. Attachments Two and Four show Parkway View Area RO-23 and illustrate how only a small portion of the proposed subdivision encumbers the view area. Lots 20-25 encompass the area of the development that is within View Area RO-23 and are most likely to be seen. However, based upon balloon tests conducted by Lumsden & Associates it does not appear that houses constructed in lots 20-25 would be visible from the Parkway. Attachments Three and Four illustrate what can be seen from the Parkway (see Photographs 1, 2 & 3) and site plan on Attachment Four. Only southbound traffic on the Parkway would be able to see the general area on Parkway left where the tract is located. Existing foreground vegetation on the Parkway and adjacent lands and because the tract is primarily on the backside of a ridge all serve to obscure most views of the tract. Topographic relief and vegetation totally obscure northbound views of the tract. l F- ~ Overall we concur with the project and can begin work on processing the right-of- way permit as soon as we receive the completed permit application form that was transmitted to Lumsden & Associates on June 25, 1999. The preparation and processing time is usually three to six months so the sooner we can initiate the process the better we will be able to meet your timeframe. The Attachment Four subdivision site plan highlights the tract lots 20-25 that are adjacent to or within Parkway View Area RO-23. As stated earlier we do not think that houses on these lots will be visible. We do however ask that the Roanoke County Planning staff, the Planning Commission, the Board of Supervisors and particularly the developer be cognizant of the proximity of the Blue Ridge Parkway when establishing any design guidelines for development of this site. Design guidelines that we would offer at this time include the preservation of as much forest vegetation at the back of lots 20-25 to block views of houses from the Parkway and the possible height restriction of houses on those lots to a story or a story and a half to prevent roof rigelines from being visible above the forest canopy. We look forward to working with you on this project. If you have questions please contact Gary Johnson, Chief, Division of Resource Planning and Professional Services at 828/271-4744 ext. 210 or email at Gary W Johnson~nps_goy. Sincerely, ~ ~~ ~~ ~`,-' Gary Everhardt Superintendent cc: Edward A. Natt Michael S. Webb Don Bandy / ~ zl , \ ~ti ~, & to ~;,~ ''.` in"Zi 1. -"'"" Beak ~ ut aw B. 7. s•,r. 1io x 34. em is ~9. Q 14. s ua i. J700_ 7. 4a e;~ SFoikny x» x xm .. Bock Crenk Boplht ~tnch ~ . 33. O ~°" 1 ~~ 3E. 31. ~. 30. ~ri x 17.E t•" " ~ See Map 97.00 m.a 6•.m $9. 1" ~ 400' ave +u~ z. ~ .~.. ROANOKE COUNTY Don bandy DEPARTMENT 0~' Rezoning AR to R-1 COMMUNITY DEVELOPMENT 97.03-2-2 ~ ~ -.~~T~ For staff use only COUNTY OF ROANOKE date received' raceived by:~.- L DEPT. OF PLANNING A.NG ZONING ~~~~ appiicatign `ee: PCl9Zt; data: 5204 Bernard Dr. !-7 .S~ E. , ~ :. P.0. Box 2°8O0 placards issued: 9C5 dace:- Roanoke. VA 24018 ~ ~ ' Q ~ (540 772-2058 FAX (5';0 1 / /?-21 OS Case Number: ~ .y ^' .J 'd ' 5ti` 7~it-ii~i~i"~~ ?. •: Ch~ck type of application filed (check all that apply): REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: ~~~~~I~CC ~Et3~s lNC Fhone: ~ol" `-~Z ~~ Address: Zip Code: X231 G~,2sT /rJict,2~ ~aANaK~ , V~ • Z~ajB Owner's name: s~/Y1~ ~ Phone: Address: Zip Code: S~ /YI F sum f Location of property: Tax Map Number: 77OS- ~ - j Magisterial District: ~~/Q SpR /-~/~G S Community Planning Area: ~!^/,~Sp~Q j~/CC S Size of parcel (s): Existing Zoning: /~"' 3 • 98 acres Existing Land Use: sq.ft. CL v3 NousE :i :::, :~: :..:.:.: . . :.:.:.:::.. :.:..::.:...::i;::::i:::::,.i::,:.::.:::.,,:.,.,.,::.::,.,:::,.;,:,:.:.:,:.:.:::.:...:,:.:.:.:::.:.:.:.:.:::.:::.:.:::.:.:.1:.:.:.::...:..., :i:: Proposed Zoning: ~"~ ~ ,~~ Star:' Usa Gnry f) Proposed Land Use: use Type: Does the parce! meet the minimum lot area, width, and frontage requirements of the requested distric~? YES NO IF N0, A VArRIA.,NCE !S REQUIRED FfRST. Daes the parcel meet the minimum criteria for t~~e requested Use Type? YES NO IF NO, A VARIANCE IS REQUIRED F1RST. (f rezoning request, are conditions being proffered with this request? YES NO .~?''}?. `.~~.`s~~~'i~i[i~i(ii'iii;i'iiii;ii;yis~l`>'.'!iiiii`~:~!Ee~:~'?,;asSi~>:~:~i:ist:i:.':!:.~a~::r~:;;~:;:~::y:p;'; Variance of Section(s) of the Roanoke County Zoning Ordinance in ordar to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE A.CCEFTED IF ANY OF HESE ITEMS ARE MISSING OR INCOMPL~E. R!5 ~V R/S W R!5 Consultation 8 1 /2" x 1 1 " concept plan Application fee V' Application ~"?<%< Metes and bounds description <s Proffers, if applicable Justification `y~ Water and se~Ner application Adjoining propery owners ~~.-~~ C~,~~>-- t~~-fit. J.S, . ,. hereby terrify Thai l am e.~ther the owne.~ of the property or the owner's agent or contract purchaser and ~ acting wrth the know/edge and consent of the owner. net's Signature: ,~~ a c~ ~ a~ c~D G~~` ~- c~c~-cam. ,c.~~,s.. s ~ _ .. ~..1J Cvtc c~ ~Yt 4-~,cJ-- C~+-Q..cit~ ~.c.~c.~ ~i~. G~~~ r~ C~ fl°k.. ~ ~ `' Cam. c~~ ,~~ ~4 ~ tC G ~ ~. ~/<~ a.co-~a.~c~ ~, 4J~.u~Cotv~., ~ o~ G%~%~-w a~ ~~.:~e~c-tee-~ c~ .~~~ ~ ~ ~ G~- C a ~G~~-, ~~ r ~~~ 4 '~" .,.~ C^^~II) 1v 1 1- ~ A ~ ~ x C { v ~~ ~~ .y ;o M Q Q ` v; • -,_. :~ M J ~,) V~ ' ~~ O ,~ m 14,: ~~. ,0 ~~ C~ ~_ ._ . _ _.___... _ ..__. ___ . ___....._.--~---.-_-- ~o ~" -..i- .. . .. ~i .- ,,. ,1 ~, ~„""" . R,t 13~~ NORTl~ • r' • /' i D J ~I ~' 16. 2.35 Ac. T 190 S ~ Larson ~.'"~ ~w° ~ 115 ~ 161.11 ~ ~ ~ 15 CO 1 v o t N ~ 180.25 1 C +S ~_ ~ ~ ~ ® ~~~~~ V Vu ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Roanoke Rebos Inc. Rezoning R-3 to C-1 77.05-6-17 Item No. ~`~ 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: August 24, 1999 AGENDA ITEM: First reading of an ordinance authorizing acquisition of property on Glenmary Drive (5400 block -Tax Map No. 64.01-3-1) from Philip Trompeter and Connie Hausman fora 24" waterline extension into the Roanoke County Center for Research & Technology. COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. Staff will be prepared to give a short update on the progress of this project at the Board Meeting. SUMMARY OF INFORMATION: Roanoke County hired Hayes, Seay, Mattern & Mattern (HSMM) to design the Phase I, Stage I development plan for the Center for Research & Technology. As part of the Water Design Plans and Profiles, HSMM in conjunction with Lumsden Associates and in consultation with the Roanoke County Utility Department proposed a waterline path which will require the acquisition or purchase of permanent easements on private property along the right-of-way on Glenmary Drive. The property (Tax Map No.64.01-3-1) is owned by the Trompeter family and consists of 1.07 acres. The 1999 tax assessment value is $3,200 and the Trompeter family has requested a sales price of $4,000 in a fee simple purchase. A Phase I Environmental Assessment has been contracted with Environmental Directions, Inc., and the deadline for completion is August 24, 1999. FISCAL IMPACT: The property will be purchased with monies appropriated for this capital improvement project in the FY99-00 budget process. STAFF RECOMMENDATION: Authorize the acquisition of the Trompeter property located in the 5400 block of Glenmary Drive for $4,000 if all contract contingency items are successfully met. ~y 2. Decline to approve the acquisition of the Trompeter property located in the 5400 block of Glenmary Drive and instruct HSMM and Lumsden to design a new waterline path. submitted: Melinda Y,~o~s/~ Economic Development Specialist Approved: CGS Elmer C. Hodge County Administrator ACTION Approved ( ) Denied () _ Received ( ) Referred to Motion by: No Yes Abs Harrison _ Johnson McNamara _ _ Minnix _ _ _ Nickens Attachment ~- i PROPERTY ACQUISITION REQUESTS GLENMARY DRIVE RE: CENTER FOR RESEARCH & TECHNOLOGY WATERLINE PROJECT AUGUST 10, 1999 TROMPETER PROPERTY Owner: Tax Map No.: Location: Appraisal: Environmental Phase I: Acreage: Terms: Assessment Value: Asking Price: Philip Trompeter & Connie Hausman 64.01-3-1 Glenmary Drive (5400 Block) Request to accept w/o obtaining an appraisal* Contracted -Deadline: August 24, 1999 1.07 acres Fee Simple Purchase $3,200 (1999) $4,000 *Appraisals may vary within 10% Gallimore property was .75 acres and the appraisal cost $300 GRISSO PROPERTY Owner: Emmett I. & Mary Jane Tax Map No.: 64.01-4-1 Location: Glenmary Drive (5400 Block) Environmental Phase I: Contracted -Deadline: August 24, 1999 Acreage: .027 acres Terms: Purchase of Permanent Slope & Drainage Easement Assessment Value: $14,500 (3.99 acres -1999) Asking Price: $500 and road must be replaced County Guideline: $High range is $568.42 and low range is $392.48 lT "'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGIl~1IA, HELD AT THE ROANOKE COUNTY ADMII~TISTRATION CENTER ON TUESDAY, AUGUST 24, 1999 ORDINANCE AUTHORIZING THE ACQUISITION OF 1.07 ACRES OF LAND FROM PHILIl' TROMPETER AND CONSTANCE TROMPETER HAUSMAN IN CONNECTION WITH THE ROANOKE COUNTY CENTER FOR RESEARCH AND TECHNOLOGY WHEREAS, in connection with the development of the Roanoke County Center for Research and Technology, it is necessary to acquire certain easements for road construction and water line installation; and, WHEREAS, Philip Trompeter and Constance Trompeter Hausman are the owners of a 1.07- acre parcel of land along Glenmary Drive, designated on the Roanoke County Land Records as Tax Map No. 64.01-3 -1; and, WHEREAS, a significant portion of the Trompeter property is required for the easements related to this project; and, WHEREAS, staffhas reviewed the plans with the property owners and the Trompeters have offered to sell the entire parcel of land to the County for the sum of $4,000; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on August 24, 1999, and the second reading was held on September 14, 1999. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That the acquisition and acceptance of the parcel of land, consisting of 1.07 acres, more or less, located in the Catawba Magisterial District on Glenmary Drive and designated on the Roanoke County Land Records as Tax Map #64.01-3-1, from Philip Trompeter and Constance Trompeter Hausman for the sum of $4,000.00 is hereby authorized and approved. ~- i 2. That the funds for this acquisition and related costs shall be paid out of the funds previously appropriated to this project in the Capital Improvement Fund. That the County Administrator or an Assistant County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as may be necessary to accomplish the acquisition of this property, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. G:\.ATTORNEY\VLH\AGENDA\TROMPETR.ORD 2 Item No. '~ "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: August 24, 1999 AGENDA ITEM: First reading of an ordinance authorizing acquisition of a permanent slope and drainage easement on property located on Glenmary Drive (5400 block -Tax Map No. 64.01-4-1) from Emmett I. and Mary Jane Grisso fora 24" waterline extension into the Roanoke County Center for Research & Technology. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County hired Hayes, Seay, Mattern &Mattern (HSMM) to design the Phase I, Stage I development plan for the Center for Research & Technology. As part of the Water Design Plans and Profiles, HSMM in conjunction with Lumsden Associates and in consultation with the Roanoke County Utility Department proposed a waterline path which will require the acquisition or purchase of permanent easements on private property along the right-of--way on Glenmary Drive. The property (Tax Map No. 64.01-4-1) is owned by the Grisso family and consists of .27 acres or 11,550 square feet. The 1999 tax assessment value is $14,500 for the entire 3.99 acre tract. The Grisso family has requested a sales price of $500, a farm road into the property to be reconstructed, and possession of all timber cut during the installation process. FISCAL IMPACT: The property will be purchased with monies appropriated for this capital improvement project in the FY99-00 budget process. STAFF RECOMMENDATION: Authorize the purchase of a permanent slope and drainage easement of the Grisso property located in the 5400 block of Glenmary Drive for $500 with farm road replacement and •- c~, possession of cut timber. 2. Decline to approve the purchase of a permanent slope and drainage easement of the Grisso property located in the 5400 block of Glenmary Drive and instruct HSMM and Lumsden to design a new waterline path. es ectfully submitted: i Melinda Economic Development Specialist ACTION Approved ( ) Denied () _ Received ( ) Referred to Approved: ./ Elmer C. Ho County Administrator Motion by: No Yes Abs Harrison _ _ _ Johnson _ _ McNamara _ _ _ Minnix _ _ _ Nickens Attachment PROPERTY ACQUISITION REQUESTS GLENMARY DRIVE RE: CENTER FOR RESEARCH & TECHNOLOGY WATERLINE PROJECT AUGUST 10, 1999 TROMPETER PROPERTY Owner: Philip Trompeter & Connie Hausman Tax Map No.: 64.01-3-1 Location: Glenmary Drive (5400 Block) Appraisal: Request to accept w/o obtaining an appraisal* Environmental Phase I: Contracted -Deadline: August 24, 1999 Acreage: 1.07 acres Terms: Fee Simple Purchase Assessment Value: $3,200 (1999) Asking Price: $4,000 *Appraisals may vary within 10% Gallimore property was .75 acres and the appraisal cost $300 GRISSO PROPERTY Owner: Emmett I. & Mary Jane Tax Map No.: 64.01-4-1 Location: Glenmary Drive (5400 Block) Environmental Phase I: Contracted -Deadline: August 24, 1999 Acreage: .027 acres Terms: Purchase of Permanent Slope & Drainage Easement Assessment Value: $14,500 (3.99 acres -1999) Asking Price: $500 and road must be replaced County Guideline: $High range is $568.42 and low range is $392.48 ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 24, 1999 ORDINANCE AUTHORIZING THE ACQUISITION OF A SLOPE AND DRAINAGE EASEMENT FROM EMMETT I. GRISSO, JR., AND MARY C. GRISSO IN CONNECTION WITH THE ROANOKE COUNTY CENTER FOR RESEARCH AND TECHNOLOGY WHEREAS, in connection with the development of the Roanoke County Center for Research and Technology, it is necessary to acquire certain easements for road construction and water line installation; and, WHEREAS, Emmett I. Grisso, Jr., and Mary C. Grisso are the owners of a 3.99-acre parcel of land along Glenmary Drive, designated on the Roanoke County Land Records as Tax Map No. 64.01-4-1; and, WHEREAS, a permanent slope and drainage easement is required across the Grisso property for this project; and, WHEREAS, staff has negotiated with the property owners for the acquisition of said easement and the owners have agreed to accept the sum of $500.00 for the necessary easements, together with the County's agreement to replace the existing farm road into the property and to permit the property owner to retain all timber cut from the property; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on August 24, 1999, and the second reading was held on September 14, 1999. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That the acquisition and acceptance of a permanent slope and drainage easement, of variable width, and consisting of .27 acres (11,550 square feet), along Glenmary Drive in the Catawba Ga Magisterial District, across the property of Emmett I. Grisso, Jr., and Mary C. Grisso, designated on the Roanoke County Land Records as Tax Map No. 64.01-4-1, for the sum of $500.00 is hereby authorized and approved. 2. That the funds for this acquisition and related costs shall be paid out of the funds previously appropriated to this project in the Capital Improvement Fund. 3. That the County Administrator or an Assistant County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as may be necessary to accomplish the acquisition of this property, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. G:\ATTORNEY\VLH\AGENDA\GRISSO.ORD 2 ACTION NO. ITEM NUMBER (~--~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 24, 1999 AGENDA ITEM: ORDINANCE AMENDING DIVISION 2,"USE VALUE ASSESSMENT OF CERTAIN REAL ESTATE", OF CHAPTER 21, "TAXATION", OF THE ROANOKE COUNTY CODE, SPECIFICALLY SECTIONS 21-52, 21-53, 21-56, 21-57, 21-58, 21-60 THE REPEAL OF SECTION 21-55, ALL IN ORDER TO BRING THESE PROVISIONS INTO COMPLIANCE WITH VARIOUS AMENDMENTS TO STATE LAW BY THE VIRGINIA GENERAL ASSEMBLY. COUNTY ADMINISTRATOR'S COMMENTS: °'~~ U BACKGROUND: The attached ordinance is a housekeeping change to bring the County Code into compliance with the State Code. The changes are in the land use section of the Code and generally add language to clarify the existing provisions, or provide for date changes for application. EXECUTIVE SUMMARY: The major changes are as follows: • Section 21-52(i) - Sets date when revalidation applications are due at the Real Estate Valuation office. • Section 21-53(b)(1)(a), (b) and (c) -Sets out where definitions of uses can be found in the Code. • 21-53(b)(2)(b) -Addresses how land in more than one jurisdiction shall be taxed for land use purposes. Minimum acreage will be determined on the basis of the total area, and not the area located in the taxing locality. • 21-53(c)(3) -Formalizes contractual process for open space section of land use program. The landowner will enter into a standard contract with the County for a set period of time, which may be between four and ten years. The Director of Real Estate Valuation is authorized to enter into these contracts and determine the appropriate length of the contract, with advice from the County Planner or Department of Community Development. This commitment will run with the land, and the contract itself is recorded at the Circuit Court Clerk's office. • 21-55 -Deleted the provision for filing applications in Clerk of Circuit Court's office. The taxing information will be noted on special tax statements, and open space contracts will be recorded. Applications will be kept on file in Office of Real Estate Valuation. • 21-57 -Adds language clarifying when roll back taxes will be assessed, and establishes an interest rate of 10% per year. Liability for roll back taxes attaches when the use changes or there is a rezoning requested by the owner or his agent. If the land was rezoned at the request of the owner or agent, it is not eligible for re- application for land use for three years. There is no liability for roll back taxes due to a simple sale of the entire piece of real estate, provided it is not rezoned and the use does not change. If, however, a piece of property is split off from property in the program, the piece which is split off will be subject to the roll back taxes. FISCAL IMPACT: None RECOMMENDATION: Approve first reading of the attached Ordinance changes and hold the second reading on September 14, 1999. Res ectfully submitted, John W. Birckhead, A.S.A. Director, Real Estate Valuation ACTION Approved Denied Received Referred to ()Motion by: O Approv by, Elmer C. Ho ge County Administrator No Yes Abs Harrison Johnson McNamara Minnix Nickens Attachment G-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 24, 1999 ORDINANCE AMENDING DIVISION 2, "USE VALUE ASSESSMENT OF CERTAIN REAL ESTATE", OF CHAPTER 21, "TAXATION", OF THE ROANOKE COUNTY CODE, SPECIFICALLY SECTIONS 21-52, 21-53, 21-56, 21-57, 21-58, 21-60 THE REPEAL OF SECTIONS 21-55, ALL IN ORDER TO BRING THESE PROVISIONS INTO COMPLIANCE WITH VARIOUS AMENDMENTS TO STATE LAW BY THE VIRGINIA GENERAL ASSEMBLY WHEREAS, the provisions of the County Code concerning use value assessments have not been revised since 1989; and, WHEREAS, the General Assembly for the Commonwealth of Virginia has adopted several amendments to the State Code with respect to the authorizing legislation applicable to use value assessments, and this ordinance amends the County Code to reflect these amendments; and, WHEREAS, the first reading of this ordinance was held on August 24, 1999, and the second reading was held on September 14, 1999. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Division 2, "Use Value Assessment of Certain Real Estate", of Chapter 21, "Taxation", of the Roanoke County Code be amended to read and provide as follows: Chapter 21 TAXATION DIVISION 2. USE VALUE ASSESSMENT OF CERTAIN REAL ESTATE Sec. 21-51. Findings. The County of Roanoke finds that the preservation of real estate devoted to agricultural, horticultural, forest and open space uses within its boundaries is in the public interest and, having heretofore adopted a land use plan, hereby ordains that such real estate shall be taxed in accordance with the provisions of article 4 of chapter 32 of title 58.1 of the Code of Virginia; the standards prescribed by the Director of the Virginia 1 G-3 Department of Conservation and Recreation, the Virginia Commissioner of Agricultural and Consumer Service, and the State Forester; and this division. Sec. 21-52. Applications for special assessment; fees. (a) Applications for taxation of real estate on the basis of use assessment shall be submitted to the real estate assessor on forms provided by the Virginia Department of Taxation and supplied by the real estate assessor. The application shall include such additional schedules, photographs, and drawings as may be required by the real estate assessor. (b) Applications shall be submitted: (1) At least sixty (60) days preceding the tax year for which such taxation is sought; or (2) In any year in which a general reassessment is being made, until thirty (30) days have elapsed after the notice of increase in assessment has been mailed to the property owner in accordance with section 58.1-3330 of the Code of Virginia, or sixty (60) days preceding the tax year, whichever is later. (c) The application shall be signed by all owners of the subject property. An owner of an undivided interest in the property may apply on behalf of owners that are minors or that cannot be located, upon submitting an affidavit attesting to such facts. (d) A separate application shall be filed for each parcel tract shown on the land book. (e) An application fee of thirty dollars ($30.00), plus thirty cents ($0.30) per acre or portion thereof contained in each parcel, shall accompany each application. (f) An application may be filed within no more than sixty (60) days after the filing deadline specified in subparagraph (b) above upon payment of a late filing fee in the sum of forty dollars ($40.00). (g) An application shall be submitted whenever the use or acreage of such land previously approved changes; provided however, that no application fee shall be required when a change in acreage 2 occurs solely as a result of a conveyance necessitated by governmental action or condemnation of a portion of any land previously approved. (h) If any tax on the land affected by an application is delinquent when the application is filed, then the application shall not be accepted. Upon payment of all delinquent taxes, interest and penalties relating to such land, the application shall then be treated in accordance with this section. (i) Such property owner must revalidate annually with the real estate assessor any application previously approved. The revalidation application musYbe returned to the Office of Real Estate Valuation on or before~December 5th of the year preceding the year for which the revalidation becomes effective. A revalidation fee of thirty dollars ($30.00), plus thirty cents ($0.30) per acre or portion thereof contained in each parcel, shall accompany each application for revalidation every sixth year. Late filing of a revalidation form must be made on or before the effective date of the assessment (January 1st) and accompanied with a late filing fee of forty dollars ($40.00). State Law Reference: Code of Virginia, ~ 58.1-3234. Sec. 21-53. Determination of use value and assessment. (a) Promptly upon receipt of an application, the real estate assessor shall determine whether the subject property meets the criteria for use value assessment and taxation under this division, article 4 of chapter 32 of title 58.1 of the Code of Virginia, and the applicable standards prescribed thereunder by the Director of the Department of Conservation and Recreation, the Commissioner of Agriculture and Consumer Services and the State Forester. (b) Minimum acreage. (1) Real estate devoted solely to: a. Agricultural or horticultural use, as defined in section 58.I-3230 of Chapter 32 of Title 58.1, shall consist of a minimum of five (5) acres; ~* b. Forest use, as defined in section. 58.1-3230 of Chapter 32 of Title 58.1, shall consist of a minimum of twenty (20) acres; c. Open space use, as defined in section 58.1-3230 of Chapter~32 of Title 58.1, shall consist of a minimum of five (5) acres (may be expanded, it is at the localities discretion--1990 acts of Assembly) except that real estate adjacent to a scenic river, a scenic highway, a Virginia Byway or public property shall consist of a minimum of two (2) acres. A scenic river, scenic highway, Virginia Byway or public property under this paragraph means those which are listed in the State Comprehensive Outdoor Recreational Plan, also known as the Virginia Outdoors Plan, a copy of which can be obtained from the Department of Conservation and Recreation, 203 3~9~ Governor Street, Suite 302 X93, Richmond, VA 23219. (2) a The foregoing requirements for minimum acreage shall be determined by adding together the total area of contiguous real estate excluding recorded subdivision lots, recorded after July 1, 1983, titled in the same ownership. For purposes of this section, properties separated only by a public right-of- way are considered contiguous. b. Where contiguous real estate in agricultural, horticultural, forestor open- space use in one ownership is located in more than one taxing locality, compliance with the minimum. acreage shall be determined on the basis of the total area of such real estate and not the area which is located in the particular taxing locality. (c) In addition to meeting the foregoing requirements for minimum acreage, real estate devoted to open space use shall be: 4 C~- 3 (1) Within an agricultural, a forestal, or an agricultural and forestal district entered into pursuant to Chapter 43 (section 15.2-4300 et seq.) of Title 15.2 of the Code of Virginia, or (2) Subject to a recorded perpetual easement, restrictive covenant or equitable servitude that is held by a public body, and that promotes the open space use classification as defined in section 58.1-3230 of the Code of Virginia, or (3) Subject to a recorded commitment meeting the standards prescribed by the director of the Virginia Department of Conservation and Recreation and entered into by the landowner with the county, not to change the use. to a nonqualifying use for a time period stated in the commitment. The commitment may last for up to 10 years, as negotiated by the landowner and the Department of-Real Estate Valuation, with deference given to the landowner's choice, as long as it is incoordination with the county land-use plan established by the Department of Community Development, but in no case shall the commitment be less than 4 years. The Department of Real Estate Valuation may seek the advice of the County Planner or Department of Community Development when determining the appropriate length for such commitments. The County Administrator authorizes the Director of the Department of Real Estate Valuation to sign binding standard form contracts with discretion as to the length of commitment, as provided by the County Attorney's office and prepared in accordance with the standards prescribed by the Director of the Department of Conservation and Recreation, for the inclusion of real property into the use value assessment program based on a commitment not to change the use to a nonqualifying use. for the duration of the contract. Such commitment shall run with the land for the applicable period and maybe terminated in the manner providedin Section 15.2-4314 of the Codeof ~~ Virginia (d) If the real estate assessor determines that the property does meet such criteria, he shall determine the value of such property for its qualifying use based on the methods. described in subsections A, B, and C of section 58.1-3236 of the Code of Virginia, as well as its fair market value as applied to other real estate in the taxing jurisdiction. (e) In determining whether the subject property meets the criteria for "agricultural use" or "horticultural use" the real estate assessor may request an opinion from the Commissioner of Agricultural and Consumer Services; in determining whether the subject property meets the criteria for "forest use" he may request an opinion from the State Forester; and in determining whether the subject property meets the criteria for "open space use" he may request an opinion from the Director of Conservation and Recreation. Upon the refusal of the Commissioner of Agriculture and Consumer Services, State Forester, or the Director of the Department of Conservation and Recreation to issue an opinion, or in the event of an unfavorable opinion which does not comport with standards set forth by the respective director, the party aggrieved may seek relief from any court of record wherein the real estate in question is located. If the court finds in his favor it may issue an order which shall serve in lieu of an opinion for the purposes of this division. (Ord. No. 101089-4, § 1, 10-10-89) State Law Reference: Code of VA, X58.1-3233, 58.1-3241. Sec. 21-54. Taxation based on qualifying use. The use value and fair market value of any qualifying property shall be placed on the land book before delivery to the treasurer, and the tax shall be extended from the use value. Continuation of valuation, assessment and taxation based upon land use shall depend on continuance of the real estate in a qualifying use, continued payment of taxes as required in section 58.1-3235 and compliance with other requirements of article 4 of chapter 32 of title 58.1 of the Code of Virginia, the applicable standards prescribed by the Director of the 'l, "°'. „" Virginia Department of Conservation and Recreation, the Virginia Commissioner of Agriculture and Consumer Services and the State Forester, and this division, and not upon continuance in the same owner of title to the land. SLEAC Manual, Ft. Note #14, of the revised model ordinance, may explain the deletion below. It states that special tax statements should reflect both the tax to be paid and the RBT. It is administratively simpler. State Law Reference: Code of Virginia, ~ 58.1-3234 (Ord. No. 101089-4, § 1, 10-10-89) . Enabling Act authority removed.' 1993 Acts of Assembly, Chapter 102, Page 107. (see explanation above--simpler.) (Ord. No. 101089-4, § 1, 10-10-89) Sec. 21-56. Delinquent taxes. If on ~erae April l of any year the taxes for any prior year on any parcel of real property which has special assessment as provided for in this division are delinquent, the county shall send notice of that fact and the general provisions of section 58.1-3235 of the Code of Virginia to the property owner by first-class mail. If after sending such notice, such delinquent taxes remain unpaid on fiber June 1, the treasurer shall notify the real estate assessor who shall remove such parcel from the land use program. Such `removal. shall become effective for the current. tax year. (1994 Act of Assembly, Chapter 199, Pg. 290)'? State Law Reference: 7 G3 Code of Virginia, ~ 58.1-3235. (Ord. No. 101089-4, § 1, 10-10-89) Sec. 21-57. Change in use, zoning or area; roll-back taxes. There is hereby imposed aroll-back tax and interest thereon in such amounts as may be determined under Virginia Code section 58.1-3237 and determined by using a simple interest rate established at ten (10) percent per year on real estate which has qualified for assessment and taxation on the basis of use under this division, upon one or more of the following occurrences: (Delinquent Real Estate has a ten percent penalty applied the day it becomes delinquent and a monthly interest rate of .0083. The .0083 is equivalent to ten percent per year (According to Treasure's Office).) (a) When the use by which it qualified changes to a more intensive use or a nonqualifying use; (b) When it is rezoned to a more intensive use at the request of the owner or his agent, as described in section 58.1-3237 of the Code of Virginia; or (c) When one or more parcels, lots or pieces of land are separated or split off from the real estate, as described in section 58.1-3241 of the Code of Virginia. When the use by which real estate qualified changes to a more intensive use or a nonqualifying use, or when the real estate is rezoned to a more intensive use at the request of the owner or his agent such additional taxes shall only be assessed against that portion of such real estate which no longer qualifies for assessment and taxation on the basis of use or zoning. Liability to the roll-back taxes shall attach when a change in use occurs, or a change in zoning of the real estate to a more intensive use at the request of the owner or his agent occurs. No real property rezoned to a more intensive use at the request of the owner or his agent shall be eligible for taxation and assessment under this article, provided that these provisions shall not be applicable to any rezoning which is required for 8 ~~ J the establishment, continuation, or expansion of a qualifying use. If the property is subsequently rezoned to agricultural, horticultural, or open space, it shall be eligible for consideration for assessment and taxation under this ordinance only after three years have passed since the rezoning was effective. Liability to the roll-back taxes shall not attach when a change in ownership of title of all the real estate which is assessed under this division on a separate application, filed as required by section 21-52 D of this division, and meeting the minimum acreage requirements takes place if the new owner does not rezone the real estate to a more intensive use and continues the real estate in the use for which it is classified under the conditions prescribed in this ordinance and article 4 of chapter 32 of title 58.1 of the Code of Virginia. State Law Reference: Code of Virginia, ~ 58.1-3237. (Ord. No. 101089-4, § 1, 10-10-89) Sec. 21-58. Failure to report changes; misstatements in application. (a) The owner of any real estate liable for roll-back taxes shall, within sixty (60) days following a change in use or zoning, report such change to the real estate assessor on such forms as may be prescribed. The real estate assessor shall forthwith determine and assess the roll-back tax, which shall be paid to the treasurer within thirty (30) days of assessment by the owner of the property at the time the change in use which no longer qualifies occurs, or at the time of the zoning of the real .estate to a more intensive use at the request pf the owner or his agent occurs. Upon failure to report within sixty (60) days following such change in use or zoning at the request of the owner or his agent or failure to pay within thirty (30) days of assessment or both, such owner shall be liable for an additional penalty equal to ten (10) percent of the amount of the roll- back tax and interest, which penalty shall be collected as a part of the tax. In addition to such penalty for failure to make required report, there is hereby imposed interest of one-half (''/2) percent of the amount of the roll-back tax, interest and penalty, for each month or fraction £~ thereof during which the failure continues. 9 G- 3 (b) Any person making material misstatements of fact other than a clerical error in any application filed pursuant hereto shall be liable for all taxes, in such amounts and at such times as if such property had been assessed on the basis of fair market value as applied to other real estate together with interest and penalties thereon, and he shall be further assessed with an additional penalty of one hundred (100) percent of such unpaid taxes. The term "material misstatement of fact" shall have the same meaning as it has under section 58.1-3238 of the Code of Virginia. Sec. 21-59. Application of title 58.1 of the Code of Virginia. The provisions of title 58.1 of the Code of Virginia applicable to local levies and real estate assessment and taxation shall be applicable to assessments and taxation hereunder mutatis mutandis including without limitation, provisions relating to tax liens and the correction of erroneous assessments, and for such purposes the roll-back taxes shall be considered to be deferred real estate taxes. Sec.21-60. Preparation and use of true values. Nothing in this article shall be construed to be in conflict with the requirements for preparation and use of true values where prescribed by the General Assembly for use in any fund,.distribution formula. State Law Reference: Code of Virginia, ,~ 58.1-3234. Secs. 21-61--21-70. Reserved. 10 ~ 3 2. That this ordinance shall be effective from and after its adoption. G:\ATTORNEY\PMM\AGENDA\USEVALU.ORD 11 ACTION NUMBER ITEM NUMBER ~ ~'"" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 24, 1999 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BLUE RIDGE COMMUNITY SERVICES BOARD OF DIRECTORS The unexpired three-year term of Susan Scheibe, who has resigned. The current term expires on December 31, 2000. The unexpired at-large term of Rita Gliniecki. Her term expires December 31, 2000. Ms. Gliniecki has resigned to accept appointment as Roanoke County's representative. The at-large member of the Board of Directors is recommended by the Board and confirmed by all participating localities. 2. CLEAN VALLEY COUNCIL The two year term of Vince Reynolds expired 06/30/99. 3. GRIEVANCE PANEL The two year term of Cecil Hill will expire 09/27/99. The new term will be for three years. 4. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year term of Jay E. Gaylor, Legal Representative, James M. Martin, Senior Representative, and one-year term of a youth representative who must be attending a Roanoke County high school. Mr. James Martin has notified the Clerk's Office that he does not wish to serve another term. 1 i ~ ~._ ~ 5. INDUSTRIAL DEVELOPMENT AUTHORITY The four year terms of Carole Brackman and Neil A. Gallagher will expire 09/26/99. 6. LEAGUE OF OLDER AMERICANS -ADVISORY COUNCIL The one-year term of Thelma Ihrig expired March 31, 1999. She has indicated that she does not wish to serve another term at this time. SUBMITTED BY: Brenda J. Holton, CMC Deputy Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Harrison _ Denied () Johnson _ _ Received () McNamara- _ _ Referred () Minnix _ To () Nickens _ _ _ 2 4~ ~~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 24, 1999 RESOLUTION 082499-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for August 24, 1999, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: Confirmation of committee appointments to the Senior and Challenged Citizens Commission and Parks & Recreation Advisory Commission. 2. Acceptance of $2,000 FACT (Family and Children's Trust Fund of Virginia) Grant by the Police Department for the Violence Against Women's Unit for purchase of cameras 3. Authorization to approve the FY 2000 Performance Contract with Blue Ridge Community Services and to ratify required changes in the by-laws. 4. Acceptance of Hidden Forest Court, Fairway Woods Court and a portion of Hidden Woods Drive into the Virginia Department of Transportation Secondary System. 5. Acceptance of Wertz Orchard Road and the remaining portion of Sulgrave Road into the Virginia Department of Transportation Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. a On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: /~i2~c~ Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Ray Lavinder, Chief of Police Diane D. Hyatt, Director, Finance Arnold Covey, Director, Engineering & Inspections John M. Chambliss, Jr., Assistant Administrator 2 r A-082499-3 . a ACTION NO. _ ITEM NUMBER `~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 24, 1999 AGENDA ITEM: Confirmation of Committee appointments to the Commission for Senior and Challenged Citizens and the Parks and Recreation Advisory Commission COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Commission for Senior and Challenged Citizens Following the August 10, 1999 Board of Supervisors meeting, Supervisor Minnix called the Clerk's Office to nominate Mrs. Christina S. Kocher to represent the Cave Spring Magisterial District. The former representative, Ms. Maureen M. Woods, recently resigned. He asked that her confirmation be placed on the Consent Agenda at the August 24, 1999 Board Meeting. Parks and Recreation Advisory Commission At the August 10, 1999 Board of Supervisors Meeting, Supervisor McNamara nominated Jerry Williams to serve a three year term as an at-large member. His term will expire June 30, 2002. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed by the Board of Supervisors. Respectfully submitted, Brenda J. Ho on, CMC Deputy Clerk to the Board Approved by, Ciw Elmer C. Hodge County Administrator 1 I ' ! J \f s ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x _ Denied () Harrison _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File Commission for Senior and Challenged Citizens File Parks & Recreation Advisory Commission File 2 ~' , ~ ' . A-082499-3. b ACTION NO. ITEM NUMBER:~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: August 24, 1999 AGENDA ITEM: Request acceptance of FACT (Family and Children's Trust Fund of Virginia) Grant COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Police Department's "Violence Against Women's Unit" applied for amini- grant to purchase Polaroid-600-Spectra cameras for documentation of violent crimes against adults and children. There are no matching funds required. The total grant awarded was $2,000.00. SUMMARY OF INFORMATION: The "Violence Against Women's Unit" is committed to eliminating violent crimes against adults and children. Photographs of crime scenes and injuries to victims will be used in prosecution of offenders. FISCAL IMPACT: The grant period is from July 1, 1999 through December 31,1999. $2,000.00 was awarded requiring no matching funds. STAFF RECOMMENDATIONS: The staff recommends acceptance of the grant from Family and Children's Trust Fund of Virginia (FACT). SUBMITTED BY: ~ , (~ Ray avinder Chief of Police APPROVED: (s~~~ Elmer C. Hodge County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Bob L. Johnson to approve cc: File Ray Lavinder, Chief of Police Diane D. Hyatt, Director, Finance ~` ~~ VOTE No Yes Abs Johnson _ x Harrison _ x _ McNamara_ x _ Minnix _ x _ Nickens x ~, A-082499-3. c ACTION NO. ITEM NUMBER ."~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 24, 1999 AGENDA ITEM: Authorization to Approve the FY-2000 Performance Contract for Blue Ridge Community Services and to Ratify Required Changes in Their By-Laws COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Blue Ridge Community Services serves as the local Community Services Board (CSB) serving Roanoke City, Salem, Botetourt County, Craig County and Roanoke County. They provide the services prescribed by the State's Department of Mental Health, Mental Retardation, and Substance Abuse. The local CSB can function in one of three methods as prescribed by the state, but must serve each of its member localities in the same manner. Administratively, the localities recommended the "Operating CSB" form whereby the CSB employs its own staff and provides services directly or through contracts with other providers. It is not a city or county government department and the powers and duties are enumerated in Section 37.1-197.A of the Code of Virginia. The other options would have been to establish the board as an "Administrative Policy CSB" whereby the employees would be city or county employees or as a "Policy - Advisory CSB" which has no operational powers or duties. Staff felt that the present working arrangement provides the most comprehensive and effective service delivery system for our region. The changes in the By-laws which we are being asked to ratify (copy attached) include the designation of Blue Ridge Community Services as an "Operating CSB"; a requirement to have one third of the appointments to the Board being consumers or family members of consumers; increasing the number of successive three year terms a board member may serve from two to three; and the recognition of the performance contract (formerly called program) which outlines the duties and programs to be performed locally on an annual basis and recognizes the local contributions to that effort. The second action requested is the approval of the Performance Contract for FY-2000. A copy of this plan is in the Board Reading File and reflects the $79,332 included in Roanoke County's budget. .... w.". FISCAL IMPACT: The County has approved $79,332 for the FY 99-2000 and no new appropriation is required for this action. RECOMMENDATIONS: Staff recommends approval of the changes in the By-laws for Blue Ridge Community Services and also approval of the Performance Contract for FY-2000. Staff will advise BRCS of the action of our Board. Respectfully submitted, Appr ed by, s.~ lyr ~~,.-C~,~.. John M. Chambli s, Jr. Elmer C. Hod Assistant Administrator County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Bob L. Johnson to approve VOTE No Yes Abs Johnson _ x _ Harrison _ x McNamara- x Minnix _ x _ Nickens _ x _ cc: File John M. Chambliss, Jr., Assistant Administrator Blue Ridge Community Services File ,,,~, BY-LAWS for BT.UE RIDGE COM1VECJI1ITY SERVICES ARTICLE I The name shall be $LUE RIDGE COMitiIiJNITY SERVICES. ARTICLE II PURPOSE Section 1. To serve as an g~eratina CSB providnnn a system of comprehensive community mental health, mental retardation and substance abuse services under local control. Section 2. To relate and integrate existing and planned programs. Section 3, To assure quality service and continuity of care in the areas of emert`encv services case management ,prevention, case finding, consultation, diagnosis, treatment, care, training, presercenitYg, case and rchabilitatian by the establishment of new programs under direct administration afthe Blue Ridge Comrraututy Services Board where current programs are non-existent or inadequate, or by entering into at~liatory agreements with agencies already providing services for the enhancement of those services, or for the creation of such services. Section 4. To provide continuing education to the public, ongoing research, training of personnel and evaluation of ongoing programs. ARTICLE III A~iEI~BERS~iIP Membership shall number sixteen, with three members each from the Cities of Koanoke and Salem end the Counties of Botetou.~ and Roanoke, and one member from the County of Craig. Three members at large arc to be recommended by the Board and mast be eppz,ioirtly ao inted by the five jurisdictions. One third oftlte appaintmprtts to the Board shall be identified consumers or familxmembers of consumers, at least one of whom shall he a consumer receivin services. The Board shall inform the member ¢ovemments of the number of Board rnerribers in each of the above categories prior ro each appointment cvcle This Board shall represent the Cities of Roanoke and Salem and the Counties of Botetourt, Craig, and Roanoke who shall appoint 13oazd members and shall notify the Boazd of appointees. The tesaa of office shall be for three years from the first day of.lanuary of the year of appointment. Terms of office will be staggered to provide that no more than six terms expire in a given year. Any adjustment to the expiration date or current terms will be accomplished by attrition through expiring terms or other vacancies. Vacancies shall be filled for the unexpired term. No person shall be eligible to serve more than #ve three successive three year terms, provided that persons heretofore and hereafter appointed to fill vacancies may serve ewe three additiosial successive terms. Any member of the Board may be removed ~ ~ by the appointing authority for cause, after being given a written statement of the causes and an opportunity to be heard thereon, ARTICLE N POWERS AND DUTIES Section 1. To serve as Board of Directors for the Mental Health, Mental Retardation and Substance Abuse Services program. Section 2. To be the sole recipient of local ta~c funds to be matched by State and/or Federal funds for the menial health, mental retardation and substance abuse services programs and to have authority for the expenditure of all said Local tax funds allocated to is, Section 3. To review and evaluate programs either operated directly or through contractual agreements to ensure the adequacy of service, conformance to standazds accepted, aad make certain that community needs for mental health, mental retazdation and substance abuse services are being met, Section 4. To submit to the governing body or bodies of each political subdivision, of which it is an agency. an annual p~-e€ ~erforman~e contract for wtntnuttity mental health, mental retardation and substance abuse services atad facilities. Section 5. Within amounts appropriated thereon, to execute such program and maintain such services as ,may be authorized under such appropriations.. Section 6. To enter onto contracts for rendition or operation of services or facilities, Section 7. To make rules or regulations concerning the rendition or operation of services and facilities under its direction or supervision, subject to applicable standards or regulations o€the Departinent of Mental Health, and Mental Retardation, and Substance Abuse Services. Section 8. To appoint am executive director of Blue Ridge Cortzmunity Services whose qualifications meet the standards fixed by the Department of Mental Health, Mental Retardation, and Substance Abuse Services and prescribe his duties. The cotnpensation of such executive director shall be fixed by the ®oard and within the amounts trade available by appropriation therefor. This executive director will be responsible duectly to the Blua Ridge Community Services Board for all aspects of programs directly and indirectly under the purview of the Blue Ridge Conununity Services Aosrd. Section 9, To prescribe a reasonable scleedule of fees for services provided by personnel or facilities under the jurisdiction or supervision of the Board and for the manner of collection of same; provided, however, that aa1 collected fees shall be ~ep~ed ~--a-spe~e+~et ~- 3 agreer~e~t-e€ included in the performance contract submitted to the participating governments; provided, further, that such collected fees shall be used only for community mental health, mental retardation and substance abuse purposes. Section 10. To accept or refuse gifts, donations, bequests or grants of money or property from any source and utilize the same as authorized by the political subdivisions, of which it is an agency. Section 11. To seek and accept fuzids through State and Federal grants and maintain aline of credit sui~fieient to maintain the day-today operations of the programs under its jurisdiction. Section 12. : o maintain and promotr awareness among the membership of a Board Orientation Manual. Section 13. To ensure that the financial records of Blue Ridge Corrunutity Services are audited annually by an inder~endent auditor approved by the City of Salem. servin as fiscal went by asseement of the particioatintt ¢overnmel]ts .and that the auditor's report is submitted to the political subdivisions, of which it is an agency and to the Department of Mental 1-Yealth, Mental Retardation, and Substance Abuse Services, ARTICLE V OFFICERS Section ]. Officers of this Board shall be Chairman, Vice-Chairman, Secretary and Treasurer. Section 2. The duties of the Chairman shall be: a. To preside at atI meetings of the Board and the Executive Camauttee. b. To appoint all committees deemed necessary for the operation of the Board as as. authorized by the Board, c. To work closely with the Executive Qirector and staff. d. To perform any other duties determiAed by the Hoard. e. To keep the Commissioner of Mean) Health, Mental Retardation, and Substance Abuse Services appropriately informed of flit activities of the Board. Section ~3. ~T1ie~Vice-Chairman shall. is the absence of the Chairman, perform the duties of the Chairman and any other duties assignod by the Board. /` Section 4. The Secretary shall keep accurate records of all meetings of the Hoard and the Executive Committee. The Secretary shall send all notices of Boazd and Executive Committee meetings and shall perform such other duties as requested by the Chairman, The Secretary may delegate certain duties and responsibilities to the paid staff of the aoazd through the Executive Director. Section 5. The duties of the Treasurer shall include serving as Chairman of the Budget and Finance Commttee. ARTICLE VI NOMINATIONS, ELECTION AND TERMS OF OFFICE Suction i. A Nominating Committee will be appointed in time to make recommendations to the $oard with regard to a slate of prospective Board officers at feast thirty days prior to the tnd of each calendar year, Section 2. The Hoard shall elect its officers at the last mteting preceding the new calendar year, Section 3. The term of office shall begin on January 1 and shall be for one yeaz. No officer may serve more than two consecutive terms in the same office, A majority of those present and voting shall constitute an election. Section 4. Any vacancy occurring in the officer shall be filled by the Board. ARTICLE VII MEETINGS Section 1. Regular meetings shall be held at a time to be determined by the Hoard. Section 2. Special meetings may be called by the Chainnatt or upon written request of three members, Section 3. The quorum for all Board meetings shall be six members, including the Chairman or Vice-Chairman. Section 4. The Executive Committee shall meet at the discretion of the Chairman. Section 5. The quot~ttm for all Executive Committee meetings shall be a majors. of the Committee, ARTICLE VIII EXECUTIVE COMMITTEE Section l . The' elected officers of the Board shall constitute the Executive Committee of which the Chairman aad Secretary shall be, respectively, Chairman and Secretary. Representation of each jurisdiction shall be assured by the appointment of a member to the Executive Committee when no elected officer represents such jurisdiction. Section 2. It shall be the duty of this Committee to conduct the necessary business between meetings of the Board. All actions taken aze subject to ratification at the next regular meeting of the Board. Section 3. It shall be the duty of this committee to conduct an annual evaluation of the Executive Director for presentation to the full Board and to act for the Board in contract negotiations with the Executive Director, Al~TICLE IX STANDING CC3MMITTEES The Chairman of the Board and the Executive Director will be ex-officio members of all committees to which they are not specifically appointed. There shall be the following standing committees, whose function sha11 be advisory to the Board: Section 1. Hudget and Finance. This Committee shall review the budgets, financial af~'airs and policies, and audit reports of the agency and its subcpntractors ,and make recommendations to the full Board. In addition, it shall aid in the presentation of budgets at various levels of governments. Section 2.' Community Relations. This Cotruiaittee shall implement a program of information for the various agencies and goverrunents and the public in.conjunction with the Executive Director. Section 3. Mental Retardation Committee. This Committee will review community mental retardation programs and make recommendations to the Hoard fez the enhancement of mental retardation services. In addition, this Committee will participate in the Board's planning process for the Mental Retardation program area. Section 4. Personnel Committee. The function of this commi>tee is to review and make recommendations to the Board concerning personnel policies and guidelines. Section 5. Mental Health Committee. This Committee will review community mental health programs and make rccommendatiotts to the Board for the enhancement of mental health service. In addition, this Committee will participate in the Board's planning process fog the Mental Health program area Section fi. Substance Abuse Committee. This Committee will review community substance abuse programs and make recommendations to the Board for the enhancement of substance abuse service. In addition, this Corrunittee will participate in the Boazd's planning process for the Substance Abuse program azen . ...- ~,,,~"'" ARTICLE X INDEMNIFICATION Section I. Blue Ridge Community Services shall indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (including an action or suit by or in the right of BIue Ridge Community Services to procure a judgment in its favor} by reason of the fact that he is or was a director or officer of 91ue Ridge Conununity Services or is or was serving at the request of Blue Ridge Community Services as a director or officer of a corporation, partnership, joint venture, trust or other enterprise, against j udgrnents, fuses, amounts paid is settlement, and expenses (including attoroeys' fees) actually and reasonably incurred by him in connection with such action, suitor proceeding except only in relation to any claim, issue or matter as to which such person shall have bean finally adjudged to be liable for his gross negligence or willful misconduct. Each such indemnity shall inure io the benefit of the heirs, executors and administrators of such parson. Section 2, Any indemnity under subsection (I) above shall {unless authorised by a court) be made by BIue Ridge Community Services only as authorized in the specific case upon a determination that the director or officer was not guilty of gross negligence or willful misconduct in the pcrforrnance of his duty and, incase of a settlement, that such settlement was, or if still to be made is, consistent with such indemnity and the best interests of Blue Ridge Community Services, Such determination shall be made {i) by the Board of Directors by a majority vote of a quorum consisting of directors who were not parties to such action, suitor proceeding, or (ii) if such a quorum is not obtainable, or, even. if obtainable, a quorum of disinterested directors so directs, by independent legal counsel in a written opinion. If the determination is to be made by the Board of Directors, it may rely, as to'all questions of law, on the advice of independent counsel. Section 3. Expenses incurred in defending an action suit or proceeding, whether civil, administrative or investigative, may be paid by BIue Ridge Community Services in advance of the final disposition of such action, suit or proceeding as authorized by vote of the persons provided in subsection (2) of this section, upon reeeigt of an undertaking by ar on behalf of the director or officer to repay such amouztt unless it shall ultimately be determined that he is entitled to be indemnified tzy B:ue Ridge Comm>lnit-~+ Services as authorized in flue section. Section 4. The right of indemnification provided by this section shall not be exclusive of any other rights to which any director or officer may be entitled, including any right under policies of insurance that may be purchased and maintained by Blue Ridge Community Services or ethers, even as to claims, issues or matters in relation to which H1uc Ridge Community Services would nothave the power to indemnify such director or ofBccr under the provisions of this section. Section 5. Blue Ridge Community Services may purchase and maintain at its sole expense insurance against ail liabilities or tosses it may sustain in consequence of the ~"" , indemnification provided for in this section, in such amounts and on such terms aad conditions as the Board of Directors may deem reasonable, ARTICL = ~~ CONSUMER INVOLVEMENT It shall be the policy of this Board to encourage, and be receptive to, consumer involvement. Meetings of the Board shall be open to the public. Liaison with identified consumer groups will be maintained to facilitate optimum consumer involvement. Periodic reports (such as the Bluc Ridge Community Services Annual Report, Newsletter, and evaluation reports} wit[ be available to the public, and copies distributed to appropriate consumer organizations, ARTICLE XII ORIENTATION OF r1B'1~' HC~.!~RD MEMBERS New members will receive a copy of alI pertinent Board and Agency orientation materials (by-laws, Program Service Directory, etc.) as a means of familiar ization of Blue Ridge Community Services fiutctioning. In addition, individual orientation will be routinely provided to assist and facilitate each new member`s understanding of Board operation and program service delivery, ARTICLE XIII. CG~NFLICT OF INTEREST Whenever a Boazd member or Committee member has cause to believe that a matter to be voted upon would involve him in a con#Iict of isiterest, he shall comply with the provisions of the Virginia Comprehensive Conflict of Interest Acts, Sections 2.1-S99, et seq., 1950 Code of Virginia, as amended. ARTICLE ?CIV Robert's Rules of Order, revised, shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these Bylaws. ARTICLE XY These Hy-laws shall be reviowed annually by the Board and may be amended at any regular meeting of the Board by two-thirds vote of those present and voting, notice having been submitted in writing ~we~ef-IES five days prior to the meeting, subject to the approval of tha participating governing bodies, Adopted at a regulaz meeting of the Board Date By a unanimous vote, Secretary -.3 Ratified by: >3atetourt County Roanoke City Craig Co~ant~ Salem ,..-, ~~ Roanoke County. Reviewed as of Date Secretary ~-- THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 24TH DAY OF AUGUST 1999, ADOPTED THE FOLLOWING: RESOLUTION 082499-3.d REQUESTING ACCEPTANCE OF HIDDEN FOREST COURT, FAIRWAY WOODS COURT AND A PORTION OF HIDDEN WOODS DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineerforthe Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson Nays: None A Copy Teste: Brenda J. Ho ton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation (>) Hidden Woods Drize DESCRIPTIDN.• (2) Hidden Forest Court (3) Fairway Woods Court LENCTH.• RIGHT OF WAY.• PAVEMENT iYIDTH: SERVICE: ROANOKE COUNTY DEPARTMENT DF COMMUNITY DEVELOPMENT (1) .29 Miles (!) 50 Feet (1) 20 Feet (1) 7 Homes (2) .08 Miles {2) 50 Feet (2) 20 Feet (2) 5 Homes (3) .08 Miles {3) 50 Feet (3) 20 Feet (3) 4 Homes ROAD ACCEPTANCE di7DDEN WOODS DRIVE, HIDDEN FOREST COURT FAIRWAY WOODS COURT ("Hidden Woods"of Fairway Forest Estates) 66.04 PROPOSED ADDITION SHOWN IN GRAY ~~ I m U Ill d7 3 s 2 m a 0 E m ~, a c ~ ° ~ d H ~ ~ m ~ w w 2 H O of T O ~ N a a € ~ a' ~ d t N ~ ~ O e ~ ~ ~ L a .Q o 0 0 Q z ~ ~ A ~ ~ f~ ~ H C T r~i O ~ o LL ~ w Y ~ N .u Z -- ~ ~_ _-° to }_- ~ o Q L m Q u Q ~ z.. M 1 >_ N ~ h Q O O s Lyi ~ ~ ~ i. 2 . U ~" W • A _m O '•~ o. °c a C .. `tl 4~ 9 a m C `o i a 3 t a t O L L C d O 01 O 2 S-4 a v ~C d E w ~ z ~ L o < ~ l'- a ~ e Z y Q O H ~ L U LL }- U W ~ U L tO t 1- ACTION NUMBER ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AUGUST 24, 1999 AGENDA ITEM: Acceptance of Hidden Forest Court, Fairway Woods Court and a portion of Hidden Woods Drive into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: F F E Development Corporation, the developer of Hidden Woods of Fairway Forest Estates, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.29 additional miles of Hidden Woods Drive from current end of state maintained approximately 850 ft. from the intersection of Fairway Ridge Road to the intersection of Hidden Forest Court, and 0.08 miles of Hidden Forest Court, from the intersection of Hidden Woods Drive to the cul-de-sac, and 08 miles of Fairway Woods Court, from the intersection of Hidden Woods Drive to the cul-de-sac. The staff has inspected this road along with representatives of the Virginia Department of Transportation and find the road is acceptable. FISCAL IMPACT: No county funding is required. RECOMMENDATIONS: The staff recommends that the Board approve a resolution to VDOT requesting that they accept Hidden Forest Court, Fairway Woods Court and a portion of Hidden Woods Drive into the Secondary Road System. 1 J-`I ~tJBMITTED BY: ., J Iy Arnold Covey, Director Community Development Approved ( ) Denied ( ) Received ( ) Referred To ACTION Motion by:_ APPROVED BY: ~~~ Elmer C. Hodge County Administrator McNamara Harrison Johnson Minnix Nickens VOTE No Yes Abs 2 _..~ ~.. THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 24th DAY OF AUGUST 1999, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF HIDDEN FOREST COURT, FAIRWAY WOODS COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the street meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easement for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: _ Yeas: Nays: A Copy Test Mary Allen, Clerk Roanoke County Board of Supervisors Pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File ~ 5. i.15 Ac . w;, (, Al i 1.20 Ac. ,, ~ti 1 .. % ~ .~ 1 ~ 3 2 1.18 Ac. ._~. ~~° . \ ~'~ J 4 1.41 Ac. 1.08 Ac. .~.. ~. I ' ! 1.82 Ac. / s ~g / _,./' ~ 2.26 Ac. ._ ~ ~ ,,I ~Z5.38 85.79 24 87 167.2 h 1 d 1 A ~ T~ 1 7 Water 4 A ~ `'~ ~ ~ . C. ~. . '3'9a c. ~ 2 Stofio J o ~~ ~ 1 '° 2> ~ , ~ ra ~ >s ~ ~ ~ ° 3 ~ ' Dg ~ s ~ o ~`' `' ~ ` 1 ~ ~e> a 1 1 13 2.OS Ac. . N~ , ys 1.56 Ac. m is>,~ o ~ 3.11 Ac. m r~ ~ s ~ ~ A ~ m ; ~' 0 4 2.45 Ac. ~~ m 13 ~ g ~ '~ ,~ 4 m ~ 1.20 Ac. ~ `, _'~a, 10 ,~~ ~~, w rb4.as " ~~ , ~.~s ~ ~ ~ , „ g ~ h m 0 0 ,~ 14 y m ~ ,. s o [: ' ~ N; ~ ~N ~ rA ~ ~' ~ -`eJ.9390.48 g0 ~~ - . T5 254Jg w 8 ~ ~ e _ ,Fairway. ~ '.~~ 2.53 Ac. ~ 15 ~ •-o ~~ ~° ~~ ~~e `~~~ ~~ ~ _ ~ ~ c 145.5b 42 ~ . T~ ~' ~~ ~, 1 ~ ~ 11 1.55 Ac. '~ 1.16 Ac. 9 Stormwater 8 Management ° ~ ~_~ 2.35 Ac. 32 Ac 4 Area . . :~ ~ Storage ~~ TOnk LOt ,~_,_r 5 $ 118 ,~ PROPOSED ADDITION SHOWN IN GRAY (>) Hidden Woods Drive DESCRIPTION: (2) Hidden Forest Court (3) Fairway Woods Court LENGTH: (f) .29 Mites (2) .08 Mites (3) .08 Mtiles RIGHT OF WAY.• (f) 50 Feet (2) 50 Feet (3) 50 Feet PAVEMENT WIDTH: (1) 20 Feet (2) 20 Feet (3) 20 Feet SERVICE: (i) 7 Homes (2) 5 Homes (3) 4 Homes ROANOKE COUNTY ROAD ACCEPTANCE DEPARTMENT OF FJIIDDEN WOODS DRIVE, HIDDEN FOREST COURT COMMUNITY DEVELOPMENT FAIRWAY WOODS COURT ("Hidden Woods "of ~ Fairway Forest Estates) J ss. 04 ~ c~ c m E L U Q m 4 O E m ... N 1 a c v o d ~ ~ f!1 _ W m ~ 2 H O N ~` = o O ~ _ N Q ~ p[, ~ a ~ a~ Q N w Lu ~ b O ~ ~ ~ L a . f~ a , N o ~ 3 Q ~ ~ z ~ W N 0 Q ~ r x Q ~ O {.L ~ Vf s j L ~ Z Q_ -° cn F- € o L ~ ~ ~ R Q < Z -~ G1 ~_ ~_ N ~ H O C Y; Y c ~ ~ ~ i. 2 U O n ~. a ~ ~ : ~ ~ rn N 00 00 ~ ~ O - O O < U O O • !~- Z ... O ~ d O ~n O ~ ~ -~n ~n H ~ ~ ~ N O ~ H ~ ~ a ~ a ' ~ ~ a a a o a a a a a d ~ a 0 6 i Gx., ~ W v` ~ I ~ ~ Z W U ~ R7 d m o H o ~ H m o m 0 0 0 0 ~ f- R!i H 0: ~ O Q O ~ U U ' - ~' < rn H Q ~ $ $ Z N cn O Q ' o N n rn R: 3 0 H O 3 m e m o v m y W m W p p° W y+ O~ ~ ~ O o x Q w Q 3 ~ ~ ~ ~ 8 ~ ~ ~ ~ ~ x ~ 2S 2f b ~ ~ o H x Q Q s m F a z H A e ~ x ¢ a ~ d w ¢ a F a c a ~ c o F a a ~ o ~ o Q `a ~ u. c r a u. c r a ~t o r a ~T r a ~L r a ti r a ~i r a 0 H F G.5 U U - Q ~ F ~ L C/] CJ] Q t 76 Q ~ Q - ~ O ~ L N ~ ~ ~ ~ z z Z Q Q Q H q H rl Q,' ~ x x w ~; Q ~' .- N A t ~ O h d O Z -', i- sy E z ~ ~ z x , < 1 ~- i r < ? LL ~ O ~ O ~- z U t r ~ 2 W U i 5 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 24TH DAY OF AUGUST 1999, ADOPTED THE FOLLOWING: RESOLUTION 082499-3.e REQUESTING ACCEPTANCE OF WERTZ ORCHARD ROAD AND THE REMAINING PORTION OF SULGRAVE ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineerforthe Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson Nays: None A Copy Teste: Brenda J. H on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation SleepaMUnt of Lontertwry Pon S~ctlon No 6 , Ksnsin7)t7x, of Contaroury Porw Setlian No 9' ~--SITE g $laeplaFlunt of Conteroury Pak ~a , Section No 7 SttepleMUnt of Conlsowy Port Soctlorl No ~ 4 V~~'I1VI~'Y ~YIA~'• ~ j ~ I , - ua,5 a.n. ~ ,,:m wK A Ises w.n. r t+B.:o, q.x. % v,n1B .nn. I nm] qIA .c u IW ~ /'~ ~ I P 1 Carriage Homes of Canterbury Park _~ a' ~ 1 ~ li ~ , , 1 ~~ - ~- - Section 12 .. - L% 'J' D.[. i nLL ` • fiY+or.J 1 ,B.oy'B.ro' as :-r « 11. ~. „(~ ~ YB. IL PQ 1!9 5W:>]iT i ]IIB~1] Isru +.n. • MN 17 Put AIY MftRTL oOCXA{IO ROM dNRli4 ..('._ _.. _ aka Io.1,6,Art /..^i%~~' J~/~ 5 :~. i ~ `F I ~8~. r_.~~~ i~ c ~ 1 Ic. r ~ ~9 ~ ~~ ~ ' 19 'i: '4885 ~,.X ~w 1 1 i L 3 ~~ 2 ~ no r1T4ioT ~ ~n ~ o.lm .c.n~ new wn.a iIrER~ ~ Ilaro wn ISIHY :¢M1 Iyn. g p91~i [! :.105 {a.rt ~ B,aOi sa B.~ IB.A1 ~ .t M '1 ~ ~ = ~ 3 r~Y~ ~ ~ I ~ ~ '1f YR ~ ]U 56"M 1 1 //AF] ~' ~ ~A ~ iIL :n.E.~ ._. 10.11' ~ ~~ ~ ( T-}~ qA a' -I~ -Y~' ~ +.2x' +, w ~l G ~ 1, ,„~ Xr _ ~ 1 I ~`bb. \ ' 1 r d w°• y5 ~' I ' 174.81' ']8.52. nB.10' ~ ~) - 10~ 96 m° I 108.91' a .g ' y 1 g I I 1 ~ ~REw 2tl ~l _ 5A RARY SEKR ~ ~ EASEkENT •.s.F. W 30 Ew ~rt• :5 f. ~ I s g ,7,o,c S. F. ~`" ; i 5 879•,0• ; ' Kensington of Canterbury Park, '" 1 W 7 I I 128.571' W a.t ~ ~ 31 , Section 9 ` ~' 9LOCw o 18,134 S.F. ~ j 14 . __ Z--, ~ 1 n J r 15 ~ H ,9.97, s.t __ `-1- nom`--- 1 I O ~ 1x,591 S.F. m ° Bt g 97 - 708.99' - z - - _-J J O I .. -0 1r •~~!! SCOTFORD 295.3x' as.sa' - - - . T ~'-~--~ .~,,;~' -~~ ~ rso.R COURT cz<7 ~cs ~ ea.eo• _ 'cA c9 ~. H 9,'00'06. W /w) - 18.~ • ~t7.7e' ~ SCOTFOOe. E 42. q' 6 ~ - 95.4r• ao. ~ Riw COQ ~ BLOC _ C 9• E X41.77• CT I 5 8 L7 ~-'- 1 a - - 9s_ao• PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1. Sulgrave Road -From the intersection with Scotford Court to the intersection with Wertz Orchard Road. 2. Wertz Orchard Road -From the intersection of Sulgrave Road to its west cut-de-sac and from the intersection with Sulgrave Road to its east cut-de-sac. Length: (1) 0.07 miles (2) 0.07 miles Right ofway: (1) 50 feet (2) 40 feet Roadway width: (1) 30 feet (2) 28 feet Service (1) --- homes (2) 3 homes Carriage Homes of Canterbury Park, Section 12 RDANOIfE COUNTY Kensington of Canterbury Park, Section 9 DEPART~i~iENT OF' COMhIUNITY D~'V~'~OPs~f~r1VT Acceptance of Wertz Orchard Road and the remaining - portion of Sulgrave Road into the Virginia Department of ~_ Transportation Secondary System. ~ C m E L U M Q3 3 t m a C~ O m v1 I N y, I a H ~ ~ U O p ~ V d ~ N s E 0.i 2 ~ cR. ~ T rte., O h v ~ z Q ~ U a w a Q o N O ~ ~, e W i a -x t y a ~ H ~ ~ N 6 °ra O LL x ~ `> Z L ~ 0 ~ ~ H ~ `o L ~ ~ U E Q < Z .~ ,_ N ~ H O O ` C tI ; ~ C ~. ~ h o :. z E ~ ~°, W n ~ ~ J • C C o ~ ' O O O v ~ V O O O 1~- 8 z ~d 3 v 0 0 .0 ~ 01 pp o 0 o A 0 a o o a a m a m a a a a a a a a 0 x g a 0 0 ~ o ~ N N N ~ O ~ ~ O ~ H c W n ~ I 3 ~ ~ ~ ~ W ~ A rn F ~ H I f~ O~ Z I I & ~ ~ i a ~ ° 'a '~ $ , I U ~ U U 00 c ^ W H m ° F m U ] C IJ m m o m ~ [-~ a W~ a py ~ W o o a a o ~"'~ ~ 3 $ H ~ 8, $ ~ ~ ~' PO-i ~ H cA ?S H H ~ rs tS ~ D 'o H r--i ~' ~' ~ ~' m m ~' o d ~ r.~ c CL a ~ S o ~ 2 a ~ 2 a F b S a F a ~ `a H ~ ti r o. ti ~ a it c r a u`. c r a ~i c r a ~i c r a t% o r a ~ m • e 3 ~ 6 x U U S i W G! ~i v i O O t ~ a ~ a ~A CNiA ~ m Z ~ e ~ ~ CY, ,3Ki ` a C d Q Z ^ N l") t Kf O h O Z ,`1 e { v S 2 ~ ' w ~ _ ~ ~ L r ~ r ~ < rd ~ w a o a Z p e ~BG `~ ~ L r u ,r U [^ O L V ~ L r< c m W x t O ~ ~ ~ ¢ Z O ~ ~ 3 r m _a O m ~ ... ~ ~ I (n N I L a 'a ~ a v o rn a N H 2 ~ O .. c ~ m da _ ~ d O y ~ ..a ~ ~+ Q ~ O a as d Q w N o ~ z o ~ ~ a z y o o ~ Q ~ z LL') ~ H i, Q 2 ~ ~ ~ T 0 ~°~{ o LL Y Ol ~ ~ Z -°- -~ Q ~ ~ F- € `o D L ~ ~ o E Q ~ Z .~„~ c•f G1 ~ ~ N ~ O O C r C ~ D i. 2 U r `'•. h ~ ~ ~ o ~~ o < U S 0 8 z a 3 ~ ~ .O ~n O H e e w a °~ a °ce x O a a a a° a a° i o Q. U ~ Q a w ~n o ~ w W O o 0 0 0 0 0 r H ~ ~ ~ ~ H I F & ~ ~ O H O cv ~ y H O N I ~ ~ U W H o m m o m o m m O per. H ~ O ~ ~ O O W O $ ~ ~ Fi ~ ~ m z ~ a a ~ ~ a a ~ a ~ ~ ~ ~ ~ ~ ~ v m ~ C O FF a d E O O ~ O F a C E O O F ZS q 7 lL F- d lL O F- d LL ~ f- d lL ~ F- d lL ~ H d tL 0 F- G, lL ~ F- LL V 0 a Q ~+ ~ 01 (z] y ~ L Cn e a C7 ' Q z N n ~ m m n d O z .` i, ..J"~` ,,. m ,' ~ ~ V y .S E z ~ w 2 ~ ~ L F 1- ~' 1 LL G z O Q C 1- V //, U L lf~' LL `-. V Q n W U V ~ L~ ~ F-- ACTION NUMBER ITEM NUMBER ~°~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AUGUST 24, 1999 AGENDA ITEM: Acceptance of Wertz Orchard Road and the remaining portion of Sulgrave Road into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Boone, Boone & Loeb, Inc. and Palm Hermitage Corporation the developer of Kensington of Canterbury Park, Section 9 and Carriage Homes of Canterbury Park, Section 12, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.07 miles of Sulgrave road, from the intersection of Scotford Court to the intersection of Wertz Orchard Road, 0.07 miles of Wertz Orchard Road, from the intersection of Sulgrave road to its west cul-de-sac and from the intersection of Sulgrave Road to its east cul-de-sac. The staff has inspected this road along with representatives of the Virginia Department of Transportation and find the road is acceptable. FISCAL IMPACT: No county funding is required. RECOMMENDATIONS: The staff recommends that the Board approve a resolution to VDOT requesting that they accept Wertz Orchard Road and the remaining portion of Sulgrave Road into the Secondary Road System. 1 SUBMITTED BY: ~. l- # Arnold Covey, Director , Community Developments Approved ( ) Denied ( ) Received ( ) Referred To ACTION Motion by:_ APPROVED BY: Elmer C. Hodg County Administrator VOTE No Yes Abs McNamara Harrison Johnson Minnix Nickens 2 ~.,,..,. THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 24th DAY OF AUGUST 1999, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF WERTZ ORCHARD ROAD AND THE REMAINING PORTION OF SULGRAVE ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the street meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easement for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: _ Yeas: Nays: A Copy Test Mary Allen, Clerk Roanoke County Board of Supervisors Pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File SteeyaMunl of ConlerOury Pork - - Sectan No 6 Kensington Ot Conter0ury Pork Section No 9 ~-SITE SleepteNUnt of ConterDury Pak ~ Stxlion Np 7 SteepteNUnt of Canter0ury Pork Sedan No S ~ ~ V~~'I1V~T~ INIA~~ ~,, ~n u.vls .nn. '../>,.6i .o 811l:ti v9.n.t n I ~ 1.. 1 1"' 4 Is ~ .~i ~ w 1/ .. ~~ ~_ E%TS'D.C kNLE` ~ 1a I3.^.U M.11.~' NEM 19' P4.E ~ - ~~~ N!'N IS'P.l.~ ~~ ~~jg~'`v~~.; tip C~. /~4 E'' `` t15Y ej L '.:, i ro.Tn 99n /."?ii,~ \df~~ ., ice'( e. °w ,; .~`.- g ~T, 46. .y y ~ Nor9]o4f 9 S ~:, IsIS~MIL i~ 3 ~~ 2 ~ 1 ;~ 1e5 aa.R :~ 8.961 .9n.~ 10~r51 W.I 1 Fy 119 ~ w g ' ..~ Z' ~ ~ YICM ~ E ', 4.2J' M.w~l G, la~ti _.. '1 ~.~. r.40T p.lL jY v:me n:n. e.ws TuIL w u . ` ~. Carriage Homes of Canterbury Park, Id ' ~~ ~ ~ Section 12 D ROA11 d4'Riy! v ..1. I._ _.. _ i °+' 1 ~ tl t8 .I ~~I 20 111 19 (, iees a.n.'„ ~ 1^ t 9.f le m.R. e]Po eyn9,q I ~ T.eTe yn i i o ~ 1 i 4 a~K m• r iC. I n (% I nll 3U'M'R I Ton' ~~.y,+r ' , .}t rJ R4 2~. ' I ~ lM.f.,. ~~a :I I a .p.e. qsc p~..'P~{T ' ..~ a6' 4 S ~ I SeNITeRY SEV,FR I o ~ I C1 ~ S [aSEVfHT ' '6.F. 30 -f-NEw 90' ,s.P. i ~ 6 S 8779'10' E ' n " Kensington of Canterbury Park, u 17,010 S.F. I 728.58' 'e.L. m I n 31 =~ I I W Section 9 _ ~ BLOCx ~ 0 18,734 9.F, ~ I i ~ 14 G' I n v I 15 ' N 19,871 s.! -.- z ~--'.. .n I D ' ~ _.-_ '_r a__--y I I 14.591 S.f. m ro y r• S 81, 108.99' -. _ _ ~ O I ~ 'o C~ ~'~~' 9 0005'CO 295J '...89.98' '" a ~_ _.-~_ I Z /. ~~ .MUD. N B1TF ORDrso. Riw COURT cal rt CS 88.89' - _T -- ~ G5 .- Cg \~ ~ 16, __ 710.006' W ~ J8'u4 SS 81 010'0 E 1 92.4J' C6 \ __ oo. 217' COTFORD 4tJ2' ~\ ,x -'- - _ 95.47' C20. ~ .o\ - "'---._ c15 58180.0 (so•R~wI COURT 1 ` BLOC !T -~-~-~ I ~ - - 95.308' E 141.77 ~' ~ =8 LJ I ( V, / ---_- 16.27.`0, I .. J 1 / t ~ 7 ~ \C3 % 1. t. ~ 1. ~ PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1. Sulgrave Road -From the intersection with Scotford Court to the intersection with Wertz Orchazd Road. 2. Wertz Orchard Road -From the intersection of Sulgrave Road to its west cut-de-sac and from the intersection with Sulgrave Road to its east cut-de-sac. Length: (1) 0.07 miles {2) 0.07 miles Right of way: (1) 50 feet (2) 40 feet Roadway width: (1) 30 feet (2) 28 feet Service (1) --- homes (2) 3 homes P DANOK~ ~'0 UNTY DEPART~~ENT QF CO~IM£TNITY DEVELOPMENT Carriage Homes of Canterbury Park, Section 12 Kensington of Canterbury Park, Section 9 Acceptance of Wertz Orchard Road and the remaining portion of Sulgrave Road into the Virginia Department of Transportation Secondary System. c 'e m < L A U R L I 1 1 I N S ~ HI t $ U ~ O ~ J 7 ~ C, E w 2 ~ ~ z ~ r ~ N x ~ H f 7 T ~ U a w o ~ ~ ~ x `o W a C7 H v ~ ~ Y `> ~ _~II !~ O E m ~ U E < Z .~ ~ ~ N ~ N 0 ~ o c v; > c ~ ~ h i E ~ v O a ~ ~ J • 5 M M rt ~ ~ O O O ~ V O O O • O 1- 2 n ~ v O O ~ ~ O rn rn ~ rn ~ m 's m m m m ° a° a a a° a a . a 0 Q g a O O O a N N d' p~ N a ~ ~ ~ ~ ~ rte- ~ .i ~ ~ H ~ o a 0 0 0 ~ ~ a v i w ~ ^ ~ 3 w ~ ~ rn w ~ Q rn ~ w ~ fi rn O r ~ < ~ ~ y 00 U U n ^ w H m m m m m o ~, ~ ,, m ~ H p C n 0 R~. ~ 0 0 0 0 0 H ~ ~ 7 3 ~ H w ~ ~ ~ Bi p a a Z ~ a a a a a _ G a H H ~ ~ m o 2 H .{ 2 ¢ Q a Q a 2 a ~ Q o ~ r°- a a ~ ~ o a ~ ~-°- a n. ~ f°- a ~ ~°- 'a ~ r°~~ d u`. a ~-- a x - r 3 ~ ~ ~ ~ a ~i `xi ~. t U U `o O O v ~ ~ N N ~ ~ ~ W O W ' W O W ~a ~ a a ~ .- N C1 f tf1 m ~ w N .~' Z ~~~ ~._'" '', B i ~ i 2 ~ ; < ~ O ~ O ~ ~ U u. ~I~ L C m s O R ~ ~ z o x ~ ~ > I ~ N I S f ~ O p~ ~ H ~ ~ W E ~ 2 1 ~ c ~ m ~ ~ N ~i f ^ ~"~ ~ ~ ~ a oa ~ ~ ~ °C H ~ ~ ~ U N.O `o H ~ v 2 H ~~] z ~ 7+ ~ ' ~ o Y ~ L ~ _° u - ~ c L CGC U G R ~ < ri >_ N ~ a O O C v; ~ c ~ ~ ~ z O •:~::.:'~~~ ~ ~ ~ ~ J • ~ ~ O V C U O < U m 0 8 z S 3 ~ ~ O ~ ~n O H i ~ O m ° O w e a ° O o, ° O ° O a R5 a° a a a a a a O 6 o g U a Q ~ o ~n .--, 5 ~ ~ ~ ~ ~ ~ 67 ~ ~ _c ~ x H ~ ~ $ ~ $ ~ .i ~ ~ O 0 0 0 0 0 0 ~ ~ ~ a H M a 3 ~ ~ ~ H ~ & ~ O O H O I Z' ~ H N ~n U ^ m W [--i o m m m m m o ~ V] Z ~ 0 0 0 o O O C W O $ ~ ~ 8i ~ F ~ ~ z ~' ~ a ~ °a ~ ~ a a H d ¢ ~ ¢ ¢ s o ~ a ~ o ~ o ~ a FF a a FF 6 c `a w ~ r° a r°- a ~°- a r° a r°- a ~i ~ a ~i -- a x a ZS Q t P: •c ~6 b W `o O ~ a v] o U .- N' A t h m ~ ri 0 Q Z Z .` .r m B G u S . ~'" z w ' ~ ; x ~ I ~ ~ LL ~ O z , o ~ ~ U i LL N ~ W U i 1''1 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Unaudited Beginning Balance at July 1, 1999 $6,750,027 Balance at August 24, 1999 Changes below this line aze for information and planning purposes only. Balance from above $6,750,027 $6,750,027 5.94% 5.94% $6,750,027 5.94% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1999 2000 General Fund Revenues $113,709,991 6.25% of General Fund Revenues $7,106,874 Respectfully Submitted, Approved By, Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator of General Fund Revenues M:\Finance\Common\Boazd\Gen99. WK4 ~ ""~." CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Unaudited Beginning Balance at July 1, 1999 $11,042.93 Balance at August 24, 1999 Respectfully Submitted, Diane D. Hyatt Director of Finance Approved By, Elmer C. Hodge County Administrator $11.042.93 M: \Financ a\C ommon\B o and\C ap 9 9 . W K4 N-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1999-2000 Original Budget $100,000.00 27, 1999 General Fund share of VACO/ VML assessment for AEP negotiations (4,749. Balance at August 24, 1999 $95,251.00 Respectfully Submitted, ~~~ ~ ~ Diane D. Hyatt Director of Finance Approved By, ~~ Elmer C. Hodge County Administrator M:\Finance\Common\Board\Board99 . WK4 ~ "`~ FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Amount Savings from 1996-97 debt budget Transfer from County Capital Projects Fund FY97-98 Original budget appropriation 23, 1998 Savings from 1997-98 debt fund FY98-99 Original budget appropriation FY99-200 Original budget appropriation Less increase in debt service Balance at August 24, 1999 $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 780,145.00 $6,884,960.00 The following funds have been temporarily advanced from this fund will be reimbursed with future bonds issues: Balance from above $6,884,960 Land purchase and site work for new South County high school (4,000,000) Science Labs (2,170,600) $714,360 ote :These advances will be reimbursed with the 1999 Fall VPSA Bond Sale. Respectfully Submitted, ~~~ Diane D. Hyatt Director of Finance Approved By, ~ ~~ Elmer C. Hodge County Administrator 2,000,000 (1,219,855) M:\Finance\Common\Board\Schoo199 . WK4 f ACTION NO. ITEM NUMBER ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 24, 1999 AGENDA ITEM: Statement of Revenue and Expenses for the One Month Period Ending July 31, 1999 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached are the financial statements for the General Fund of the County of Roanoke for the one month period ending July 31, 1999. These statements show budget to actual comparisons. It is hard to draw a meaningful conclusion fi-om this one month analysis. The majority of the revenues and expenditures that come into the County on a cash basis in July are actually accrued back into the June 30 financial statements. Therefore the monthly figures that show on the July statement are smaller than will occur in any future months. [f you have any questions about these statements 1 will be glad to answer them. SUBMITTED BY: ~ ' . Diane D. Hyatt Director of Finance APPROVED: ~~ Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) No Yes Abs McNamara Harrison Johnson Minnix Nickens M:~FINANCE~COMMON~BOARD~8-24-99.WPD AUGUST 18, 1999 N- 5 _ ~. a~ _ ~ ~ A a i 7 O ~ O w ~ CE J 6. ~ ~ d W 'C N V • CC GQ L RS C Qa C~ .i.+ .rte L r 0 a w 0 r'~'+ f: D O U Q ~~ ~~ ~~ z o :a. H ~ O~ ~ ~ M ~ O w b v as d b w o ~ ~ ~ a ~ s w o W V.r ~ O ~ ~ ~ a~ ~ o a~ w w ee 6~ R ~ n. ~ O C w y LN nI ~ y w ~ O a .fl 7 Qa a R ~. 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O O O O O O O 0 0 0 0 0 0 .--~ N O O ~o ~o ~o 0 0 0 h h h h 0 0 0 0 o0 00 00 00 00 00 0 0 0 0 0 0 0~ rn 0 0 CC ++ O H "C C R L ACTION # ITEM NUMBER ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 24, 1999 AGENDA ITEM: Accounts Paid -July 1999 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: Direct Dep. Payroll: 7/9/99 $471,995.97 7/23/99 $477,998.49 Checks $243,368.30 $273,521.93 $5,492,335.27 Manual Checks $635.39 715,999.66 $218.86 751,739.28 $6,960,074.21 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: ~~ ~ .*~,~ Diane D. Hyatt Director of Finance r" ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 24, 1999. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of July 31, 1999. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERB ACCEPTANCE: BB&T BANK OF AMERICA WHEAT 1ST UNION CERTIFICATE OF DEPOSIT8: FIRST AMERICAN SOUTHWEST VIRGINIA SAVINGS & LOAN COMMERICAL PAPER: BB&T BANK OF AMERICA PAINE-WEBBER SUNTRUST WACHOVIA WHEAT 1ST UNION t30VERNMENT: JC BRADFORD LOCAL t30V'T INVEBTMENT POOL: GENERAL FUND RESOURCE AUTHORITY MONEY MARKET: CRESTAR PAINE•WEBBER CA8H INVESTMENTS: WACHOViA MENTOR (GEN. OPER) MENTOR (RES. AUTH.) LB&T TOTAL 4,955,762.00 1,976,726.11 2,965,328.89 9,897,817.00 100,000.00 100,000.00 200,000.00 987,250.00 1,977,890.28 5,924,566.94 6,313,863.62 5,106,994.58 2,964,067.78 23,274,633.20 2,937,025.56 2,937,025.56 7,594,110.60 1,816,280.00 9,410,390.60 7,020,998.00 1,019,433.12 8,040,431.12 2, 278, 245.64 5,215,653.18 5,554,580.63 3,130,787.57 16,179,287.02 69.939,564.50 Pg 1 of 2 ACTION NO. ' ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 24, 1999. AGENDA ITEMS: Statement of the Treasurer's Acx:ouMability per Investments and Portfolio Policy, as of July 31, 1999. COUNTY ADMINISTRATOR'S COMMENTS: STAFF RECOMMENDATION: Respectfully Submitt by ~~ _.--~ ~ ~. Alfred C. Anderson County Treasurer ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To () Approved by: ~'~'r VOTE Elmer C. Hodge No Yes Ab8 County Administrator Harrison ~_ Johnson McNamara ~_ Minnix Nickens Pg2of2 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 24, 1999 AGENDA ITEM: Joint Worksession with the Schools on School Construction Projects COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a joint worksession with the Schools related to the South County High School and the Glenvar Middle School renovations. The following questions have been submitted by the Board of Supervisors to be answered by the School Board at this meeting. South County High School Does the increased A+E fee indicate an enlarged scope of project or is it additional work resulting from redesign of roads and buildings and addition meetings? 2. What is included in the enlarged scope? 3. Why was the auditorium left out of the original scope 4. What is the status of land for ingress/egress to the South County High School? 5. Do you have a needs based financial analysis based on regional costs data, recently completed projects, and if necessary, outside input 6. What components might be bid as construction alternatives? 7. What is the projected additional operating cost for the new facility? 8. Is there any consideration to getting bids from four or five construction companies to build different portions of the South County High School? 9. What is the projected enrollment of the South County High School M:~FINANCE~COMMON~BOARD~8-24.996.wpd August 18, 1999 1. 2. 3. 4. 5. Glenvar High School Who authorized expanding the scope of the Glenvar Middle School project from $6,000,000 to over $8,000,000? Why wasn't value engineering done at the 40% - 50% stage of design.? What components might be bid as construction alternatives? What items of the $8,000,000 can be deleted, and what is essential? Why couldn't the gym and cafeteria additions for Glenvar be done at the back of the school to avoid deep cuts and blasting into the steep hill behind the current middle school gym? 6. What is the projected enrollment at Glenvar Middle School? I am also attaching historical information from the Blue Ribbon Committee report for the South County High School and a schedule showing the best estimate of the current project budget for the South County High School. In addition you will find enclosed with your packet the schematic design narrative for the proposed South County High School that was issued by SFCF, the architect for this project. SUBMITTED BY: ~.~a,~ k~ . a-~ Diane D. Hyatt Director of Finance Approved () Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: ~i~~ "' Elmer C. Hodge County Administrator No Yes Abs McNamara Harrison Johnson Minnix Nickens M:\FINANCE\COMMON\BOARD\8.24-996.wpd August 18, 1999 0 oo~c~ooooo~n ` ~ ~iooo~o0ooorn o O ~ M ,F„ GON OOtAOCC OOO O ~ ~~00~ 0 ~ V t ~NNO~f7 N'p 004n~tO~tA00('~~~-C'~ O m N r O (") ~ ~ N d O + d p ' O~tA000 OOOC + ~ 'a O OMI~OON O~ON ~- C .a tO N c0 0 0 00 ~ to 0 0 M O C0~~~0 CO C7~t~ N m N~ ~ N ~ ~ N O O ~ ~ ' ~ •_ 1~ ~ ~ cc cc W 0 C Q d E m c~ v ~ C ~ eN0 O) d' ~A ' L o Q J ~ ~i ~ ~ ~., a m ~ ° ° ~ ~ o o oo ' 00 ~ +~ o ~v' d c O O O O O O O O O N N _ ~ d 00000 OOO O ~ ~ C G O ~O1'a 00000 O~AON M ~A O O O N tO X 0 0 ~A ~ M 'C 7 N~~~~ dOM~~~ N O m N ~ I~ M ~ ~- CO ~ N O O N O y N Y ++ t x~ 3 a m C ~ C = v .O C O Q N ~W ~'O _y V N ~~ ~ ~ ~a ~ ~~~~ ~~°c'~oca~i V N (n N O A~ O U t~ O W rn r 7 V O y ~ '~ .~ cp O N . 3 `~ ~ O ~ C C W~ C fU cfl i~ V A C ca O O ~' O O «S O . v~v~ O O N cC t0 ~~QcnUcn~~~H>U .~ vin ~C_a.~, ant ~!,~+,~,., ~~ -_~d:_ K ~ ~~.~„T J Comprehensive J Facility J Study Study 96 PROJECT DESCRIPTION: Design and construct a new Pyramid V High School, located within the southern portion of Roanoke County. This new facility will have a core capacity to accommodate a future enrollment of 1,400 students, with su$icient square footage capacity to provide educational programs and activities for 1,100 students. Land purchased for this new facility should be of sufficient size to accommodate future growth for all activities. PROJECT SCHEDULE: RFP June thru July, 1997 Programming August thru September, 1997 Schematic Design October thru November, 1997 Design Development December, 1997 thru February, 1998 Construction Documents March thru August, 1998 Bid Period September thru October, 1998 Start Construction November, 1998 thru August, 2000 Construction Completed August 30, 2000 PROJECT BUDGET: Land Acquisition & Related Improvements $ 2,250,000 Includes: Purchase of Property along with Associated Costs i. e., Real Estate Commissions, Closing Costs, Attorney's Fees, I Plats, Surveys, Title Search Environmental Impact Report A/E Fees & Reimbursables $ 1,100,000 Consultants 100,000 I Surveys $40,000 Sub-Surface Investigation 20,000 Testing Services 40,000 I Construction Cost 17,400,000 Site Development 3,120,000 Furnishings & Equipment 1,850,000 Media Resources 355,000 Technology 1,400,000 Value Engineering 102.600 Sub-Total $27,677,600 y ' > S53,SSy Contingency Allowance (,1~9%) -~H~60- ~S, a3t, Asa TOTAL PROJECT BUDGET 1 , Roanoke County Public Schools PI'OpOSP~ Pyl~Inia v Hi School Project Data ~r ~ J ~ . _r._, `... rnL'~ '' t_.~' J Comprehensive .~ Facility ,~ Study Study 96 Project Description i Design and construct a new Pyramid V High School, located within the southern portion of Roanoke County. This new facility should have a core capacity to accommodate a future enrollment of 1,400 students, with sufficient f initial square footage capacity to provide educational programs and activities for 1,100 students. Land purchased for this new facility should be of sufficient size to accommodate future growth for all activities. Location of the new facility should take into consideration possible variations in current attendance lines to relieve overcrowded conditions in existing facilities. Roanoke County Public Schools The committee suggests locating the new high school in an area that would allow Mt. Pleasant students to be included, thus relieving potential over- crowding at William Byrd High School. Proposed Simultaneously, anew athletic complex should be designed and constructed Pyramid V which would provide facilities for both high school facilities located in the High southern portion of Roanoke County. It is the recommendation of this Committee that this athletic facility be located on the Merriman Road School property. ~ Project Costs Recomrnendatioics a. Land cost for new high school Undetermined b. Construct new high school for 1,100 students with "core facilities" for 1,400 students $16,732,500 c. Site development 3,000,000 d. A/E fees, surveys and subsurface investigations, testing services, furnishings and equipment, technology and contingency 2,959,875 Sub-total $22,692,375 e. Land cost for new athletic complex Undetermined Blue Ribbon Committee f. Construct athletic complex for dual usage ~ by two (2) South County high schools 4,000,000 g. A/E fees, surveys and subsurface investigations, testing services, furnishings and equipment, technology and contingency 600,000 TOTAL PROJECT BUDGET $27,292,375 ^ Comprehensive ~ Facility ^ Study l study 96 . Roanoke POTENTIAL HOUSING OPTIONS COlln~ I • OPTION A P 11b11C + `~ChOOlS New construction and renovation of Cave Spring High School to increase capacity to 1,800 (exceeds capacity assumption of maximum membership) students with a core capacity of 2,000 students. A major concern with this option must be site size. Special attention to t increasing site through acquisition, condemnation or purchase of land, i or satelliting activities. This construction and renovation project should result in the following growth pattern for Cave Spring High School. (This assumes ninth grades will be mo d f I ve rom Cave Spring Middle and Hidden Valley Middle to Cave Spring High School.) Growth Pattern: Based on two (2) years of out year projections compared with new construction and renovated listed capacity this Cave , facility would average approximately 15 students under capacity.' Spring I Membership: Cave Spring High School* (Assuming renovation would be com leted b S High p y eptember, 1999) School 1999-2000 1,803 Students 2000-2001 3712 C.ltaparral Drive 1,768 Students I *Projected ~kRoanoke County Public School reports listed elsewhere in this material. • OPTION A -ESTIMATED CONSTRUCTION COSTS (a) Increase capacity of existing Cave Spring High School to 1,800 students with "core facilities" for 2,000 students I 1,800 students x 150 s.f. = 270,000 s. f. 200 students x ZS s.f. _ 5.000 s.f. _ S.F. Required = 275,000 s.f. I Current Square Footage = <156,100> s f New Construction = 118,900 s.f. 118,900 s.f. x $97.00 psf $11,533,300 (b) Renovate existing building -6,000 s.f. x $60.00 psf $ 360,000 56,100 s.f, x $45.00 psf $ 2,524,500 100,000 s.f. x $12.00 psf 1 200 000 Total Cost ... ~-- ...... .................... $15,617,800 1.~./ ~ Comprehensive Facility Study Study 96 • OPTION B Design and construct the Pyramid V High School with a core capacity to accommodate 1,400 students and sufficient student housing square footage to provide educational programs and activities for 1,100 students. If the Pyramid V High School building serving Hidden Valley Middle School could open in September, 1999, the .Cave Spring High School growth pattern would be as follows: Growth Pattern: Based on two (2) years of out year projections compared with current listed capacity, the f~icility would average approximately 98 students under capacity.' Membership Cave Springs High School -Grades 9-12' (Assuming Pyramid V High School opens in September, 1999} 1999-2000 1,115 Students 2000-2001 888 Students *Projected ' Students in Grade 12 would not be transferred to Pyramid V High School in September, 1999. • OPTION B -ESTIMATED CONSTRUCTION COSTS (a) Construct new high school for 1,100 students with "core facilities" for 1,400 students 1,100 students x 150 s.f. = 165,000 s.f. 300 students x 25 s.f. = 7,500 s.f. S.F. Required = 172,500 s.f. 172,500 s.f. x $97.00 psf (b) Renovate existing building 6,000 s.f. x $60.00 psf 56,100 s.f. x $45.00 psf 100,000 s.f. x $12.00 psf $16,732,500 $ 360,000 $ 2,524,500 1 200 000 Roanoke County Public Schools Cave Spring High School 3712 Chaparral Drive Total Cost ...... ...................... $20,817,000 ~ Comprehensive ~ Facility Study Study 96 • OPTION C Do not transfer 9th grade students to the Cave Spring High School but design a renovation and new construction program for the facility. Increase capacity to 1,600 students with a core capacity of 1,800 students. This renovation and construction project should result in the following growth pattern for Cave Spring High School. Growth Pattern: Based on two (2) years of out year projections compared with current listed capacity, the facility would average approximately 258 students under capacity. Membership: Cave Spring High School -Grades 10-12 (Assuming addition/renovation would be completed by September, 1999) 1999-2000 1,336 Students 2000-2001 1,347 Students *Projected NOTE: Careful study of site size must be considered to determine adequacy as well as options such as purchases, condemnations, satellite sites and other possibilities. • OPTION C -ESTIMATED CONSTRUCTION COSTS (a) Increase capacity of existing Cave Spring High School to 1,600 students with "core facilities" for 1,800 students 1,600 students x 150 s.f. = 240,000 s.f. 200 students x 25 s.f. = 5,000 s.f. S.F. Required = 245,000 s. f. Current Square Footage = <j56,100> s.f. New Construction = 88,900 s.f. 88,900 s.f. x $97.00 psf (b) Renovate existing building - 6,000 s.f. x $60.00 psf 56,100 s.f. x $45.00 psf 100,000 s.f. x $12.00 psf $ 8,623,300 $ 360,000 $ 2,524,500 1 200 000 Roanoke County Public Schools Cave Spring High School 3712 Chaparral Drive Total Cost .............................. $12,707,800 ~~ V Comprehensive Facility Study study 96 OPTION D Design and construct new high school (Grades 9-12) with a core capacity of 2,000 students and square footage for 1,800 students - future expansion to 2,000 housing capacity. (See Moseley and McClintock Study.) Several options which require in-depth studies are the modified shift approach, year-round attendance patterns, temporary housing, and satellite housing. ~ OPTION D -ESTIMATED CONSTRUCTION COSTS (a) Construct new high school for 1,800 students with "core facilities" for 2,000 students 1,800 students x 150 s.f. = 270,000 s.f. 200 students x 25 s.f. = 5,000 s.f. S.F. Required = 275,00() s.f. 275,000 s.f. x $97.00 psf $26,675,000 (b) Renovate existing building 6,000 s.f. x $60.00 psf $ 360 000 56,100 s.f. x $45.00 psf $ 2,524500 100,000 s.f. x $12.00 psf 1 200000 Total Cost ........................ $30,759,500 Roanoke County Public Schools Cave Spring High School 3712 C.'{eaparra! Drive ~ Comprehensive ~ Facility ~ Study Study 96 TOTAL PROJECT, BUDGET • Should Option A be selected for consideration, renovations and expansion of this facility would include all current deficiencies. Caution should be exercised in the consideration of available land for an expansion of this magnitude. • Option B provides for the construction of a new facility and renovation of the existing facility. Renovation costs shown for the existing building would provide for correction of all current deficiencies. Additional costs related to the proposed new facility should be included as follows: a. Cost of Option B $20,817,000 b. Purchase of Land 1,000,000 c. Site Development 3,000,000 PROJECT BUDGET $24,817,000 • Should Option C be selected for consideration, renovations and expansion of this facility would include all current deficiencies. Caution should be exercised in the consideration of available land for an expansion of this magnitude. • Option D provides for the construction of a new facility and renovation of the existing facility for usage as a middle school. Renovation costs shown for the existing building would provide for correction of all current deficiencies. Additional costs related to the proposed new facility should be included as follows: a. Cost of Option D $30,759,500 b. Purchase of Land 1,200,000 c. Site Development 3,200,000 PROJECT BUDGET $35,159,540 NOTE: None of the above options include new outdoor athletic facilities (i.e. stadium, track, playing fields, etc.). If these facilities are to be included, an additional $5,000,000 should be budgeted for the selected option. Final cost of these facilities should be reviewed with the approved scope of work, prior to the appropriation of funding. Roanoke County Public Schools Cave Spring High School 3712 Chaparral Drive ..~c.i~iieci5 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 24, 1999 AGENDA ITEM: Demonstration of Quint Fire Apparatus COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION This time has been set aside to allow the Fire & Rescue Department personnel the opportunity to demonstrate the new Quint fire apparatus. The 15 minute demonstration is scheduled for 6:30 p.m. in the rear parking lot. G~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved () Motion by: Johnson Denied () Harrison _ _ Received () McNamara- Referred () Minnix To () Nickens _ _ ~} ) r d ~ ~~~' :r~~ a~tf i,;:, ~ 'r ~w I N T E R O F F I C E ROANOKE COUNTY ADMINISTRATOR TO: Members, Board f Supervisors FROM: Elmer Hod e ~~ g DATE: August 19, 1999 SUBJECT: QUINT FIRE APPARATUS DEMONSTRATION Several weeks ago, the new Quint arrived and we are now training the staff to operate it. The Quint seems to be an excellent choice and has been well received by the staff. When training is completed, it will be stationed at the Hollins Fire Station. Because of the uniqueness of the equipment, we would like to offer you the opportunity to see it, and Chief Burch has arranged for a short, 15 minute demonstration. This has been scheduled for any time between 6:30 p.m. and 7:00 p.m. at your August 24th Board Meeting. The demonstration will be held in the rear parking lot, and because all of the spaces will be needed, could you park in the front of the building when you arrive for Board meeting. ECH/bjh t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON AUGUST 24, 1999 RESOLUTION 082499-4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens. Johnson NAYS: None A COPY TESTE: Brenda J. Hol n, CMC Deputy Clerk to the Board of Supervisors cc: File Closed Session File S-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 24, 1999 RESOLUTION 082499-5 AUTHORIZING AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY FOR $6,920,000 WHEREAS, the Roanoke County School Board ("School Board") and the Board of Supervisors ("Board of Supervisors") of the County of Roanoke, Virginia ("County") have determined that it is advisable to contract a debt and issue general obligation bonds of the County in an amount not to exceed $6,920,000 to finance certain capital projects for public school purposes and to sell the Bonds to the Virginia Public School Authority ("VPSA"); NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The County Administrator is authorized and directed to execute and deliver an application to the VPSA in order to sell the Bonds to the VPSA at the Fall 1999 VPSA bond sale. 2. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County or the School Board to pay the costs of acquiring, constructing and equipping the capital projects for school purposes from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued for such improvements is $6,920,000. 3. This resolution shall take effect immediately. On motion of Supervisor Harrison to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board ACTION NO. ITEM NUMBER ~•' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMIN[STRATION CENTER MEETING DATE: August 24, 1999 AGENDA ITEM: Resolution to Approve Application to Participate in the 1999 Fall VPSA Bond Sale for $6,920,000 COUNTY ADMINISTRATOR'S COMMENTS: ~~~""~ SUMMARY OF INFORMATION: The County has recently received the application packet to apply for the Fall 1999 Virginia Public School Authority Bond Sale. We would like to apply for $6,920,000 in bonds to cover advances that have previously been made fi•om the County to the Schools for Phase I school construction projects. These bond proceeds will be broken down into the following projects: Science Lab Renovations $1,719,828 Preliminary Work on Glenvar Middle Renovation 164,000 Preliminary work and land purchase for new South County High School 5,036,172 $6,920,000 The School Board will need to adopt the attached resolution at the joint session on August 24, 1999. Public hearings will need to beheld on this subject on September 28, 1999 followed by the adoption of the final resolution. FISCAL IMPACT: The first debt payment for this borrowing will not occur until the 2000-01 fiscal year. Debt payments of approximately $854,620 will be included in future budget years. STAFF RECOMMENDATION: Stafl= recommends approving the attached resolution which authorizes the application to VPSA to participate in the Fall 1999 VPSA borrowing for $6,920,000. M:~FINANCE~COMMON~BOARD~8-24-99A.WPD AUGUST 18, 1999 ~i SUBM[TTED BY: ~~~ q Diane D. Hyatt Director of Finance APPROVED: Elmer C. Hodge County Administrator Approved O Mnti~n Denied ( ) Received ( ) Referred ( ) To ( ) McNamara Harrison Johnson Minnix Nickens No Yes Abs M:~FINANCE~COMMON~BOARD~8-24-99A.WPD AUGUST 18, 1999 ~- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST24, 1999 WHEREAS, the Roanoke County School Board ("School Board") and the Board of Supervisors ("Board of Supervisors") of the County of Roanoke, Virginia ("County") have determined that it is advisable to contract a debt and issue general obligation bonds of the County in an amount not to exceed $6,920,000 to finance certain capital projects for public school purposes and to sell the Bonds to the Virginia Public School Authority ("VPSA"); NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The County Administrator is authorized and directed to execute and deliver an application to the VPSA in order to sell the Bonds to the VPSA at the Fall 1999 VPSA bond sale. 2. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County or the School Board to pay the costs of acquiring, constructing and equipping the capital projects for school purposes fi-om the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued for such improvements is $6,920,000. 3. This resolution shall take effect immediately. M:~FINANCE~COMMON~BOARD~8-24-99A.WPD AUGUST 18, 1999 ""~ RESOLUTION OF THE ROANOKE COUNTY SCHOOL BOARD AUTHORIZING AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY WITH RESPECT TO THE SALE OF SCHOOL BONDS TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY WHEREAS, the Roanoke County School Board ("School Board") has determined that it is advisable to contract a debt and issue general obligation bonds of the County of Roanoke, Virginia (the "County") in an amount not to exceed $6,920,000 to finance certain capital projects for public school purposes and to sell the Bonds to the Virginia Public School Authority ("VPSA"): NOW, THEREFORE, BE IT RESOLVED BY THE ROANOKE COUNTY SCHOOL BOARD: 1. The School Board requests pursuant to Section 15.2-2640 of the Code of Virginia of 1950, as amended (the "Code"), that the Board of Supervisors of the County issue the Bonds and submit an application to the VPSA in order to sell the Bonds to the VPSA at the 1999 Fall VPSA bond sale and the Superintendent of Schools or such officer as she may designate is authorized to execute and deliver such documentation as maybe required by VPSA. The School Board consents pursuant to Section 15.2-2638B of the Code and Article VII, Section 10(b) of the Constitution of Virginia to the issuance and sale of the Bonds to the VPSA. 2. This resolution shall take effect immediately. Adopted by the Roanoke County School Board on August 24, 1999 by the following roll call vote, as recorded in the minutes of the meeting: Member Vote Clerk, Roanoke County School Board \\RIC7\BONDS\vsa\roank\School Board Resolutiondoc ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 24, 1999 AGENDA ITEM: Second reading of a ordinance to obtain a Special Use Permit for a life care facility, located at the intersection of Hershberger and Florist Roads, Hollins Magisterial District, upon the petition of Friendship Manor, Inc. COUNTY ADMINISTRATOR'S COMMENTS: This has been a confusing Special Use request, and 1 am concerned that it is not as clear as it should be. We do not have the fiscal impact on the County, and while it might appear to be advantageous in that we are receiving additional tax dollars, it does affect services from Fire & Rescue and Social Services. In addition, there has been a question as to whether or not the residents have had ample opportunity to address their concerns with the Board. It is my recommendation that to avoid any concerns on the part of the citizens or residents as to whether or not this has been properly handled, this request be sent back to the Planning Commission for review and public hearing. During that period, our Finance staff and Social Services staff should meet to determine the impact. 1 would also like to meet with representatives from Friendship Manor myself to discuss this further. SUMMARY OF INFORMATION The public hearing and second reading of this ordinance were continued from the July 27, 1999 Board meeting until tonight's meeting in order for staff to furnish the Board members with additional information concerning this petition as requested by Supervisor Johnson. Terrance L. Harrington ~ County Planner 7- ACTION VOTE No Yes Abs Approved () Motion by: Johnson _ Denied () Harrison Received () McNamara- Referred () Minnix _ _ _ To () Nickens _ ., PETITIONER: FRIENDSHIP MANOR • CASE NUMBER: 23-7/99 Planning Commission Hearing Date Board of Supervisors Hearing Date: T- ~ July 6, 1999 July 27, 1999 and August 24, 1999 A. REQUEST Petition of Friendship Manor Inc. to obtain a Special Use Permit for a life care facility, located at the intersection of Hershberger and Florist roads, Hollins Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked about the difference in the old plan versus the new concept plan. Staff said the current plan shows all existing buildings., D. RECOMMENDED CONDITIONS 1) That future build-out and development of the site shall be in general conformance with conceptual plan entitled "Exhibit A" Friendship Manor Retirement Community, prepared by Lumsden Assoc. and dated May 7, 1999. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval of the petition with the recommended condition. The motion for approval carried with the following roll call vote: AYES: Thomason, Witt, Robinson, Ross, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other ''~ c-~ { Jane Scheid, Alternate Secretary Roanoke County Planning Commission STAFF REPORT PART I PETITION: Friendship Manor Inc. PREPARED BY: T. Harrington FILE NO.: 23- 7/99 DATE PREPARED: 8/12/99 A. DESCRIPTION This is Special Use Permit request of Friendship Manor Inc. Friendship Manor is requesting a SUP for a Life Care Facility. Issuance of the permit will re- certify Friendship Manor's rights to complete the build-out of this facility. The property is a 40+ acre site located at the intersection of Hershberger Road and Florist Road in the Hollins Magisterial District. There are approximately 312 apartment-type units and a 373 bed convalescent facility currently on the property. The conceptual build-out plan submitted with this request shows a planned construction of an additional 120 life lease apartments, (38% increase) and a 120 unit expansion to their convalescent care facility (32% increase; assuming one bed per unit) New parking areas associated with the planned expansion will also be provided. The expansion of the convalescent center will occur near the center of the property, just south of Spring Beauty Street, a private road serving the development. The new apartment units will be located along Florist Road, with access provided by Spring Beauty Street. B. BACKGROUND The Friendship Manor development was originally approved by a conditional rezoning action of the Board of Supervisors in 1979. The 1979 rezoning action established a general land use plan of development incorporating various residential, commercial and community facility areas. These facilities have been progressively developed since 1979. In 1992 Roanoke County adopted a new zoning ordinance and zoning maps. The Friendship Manor complex is now zoned C-2 Commercial, and the land use is classified as a life care facility. As zoning administrator, I notified Friendship Manor in 1996 that a special use permit was not necessary to complete the development, as the 1979 zoning action established and guaranteed their rights to complete the build-out. Management of Friendship Manor has however chosen to -t- i apply for this SUP to formalize their rights to construct the intended units. C. APPLICABLE REGULATIONS Life Care Facilities are allowed by SUP in C-2 zoning districts Site Plan review and approval will be required prior to the development of any additional units on the property. VDOT/and or the City of Roanoke will require the issuance of a commercial entrance permit if any additional entrances are proposed to Florist Road or Hershberger Road. PART II A. ANALYSIS OF EXISTING CONDITIONS The developed portions of the site are relatively flat. Areas of the site proposed for future development also have a level terrain. The northeast corner of the site slopes down to Carvin's Creek, which serves as the North/North East boundary of the site. Vegetation Developed portions of the site lack any significant vegetation, other than ornamental landscaping planted around the buildings and parking lots. Natural vegetation exists along the North/Northeast property lines near Carvins Creek. Existing Physical Develop As stated above, existing development on the site is comprised of a variety of senior adult living arrangements, and associated facilities such as a community center, clinics, and parking areas. Access and Circulation Three driveways to Hershberger Road provide the primary access to the property. Through these driveway connections, access is provided to all of the 2 7- 1 existing and proposed uses on the site. Two driveways currently exist along Florist Road, a street located within the City of Roanoke. The Florist Road driveways provide direct access to the community center, and the latest phases of the independent living, life-lease apartments. Surrounding N~iohbo~ rhood The surrounding neighborhood is a mixture of residential, institutional and commercial uses. Residential homes lie to the north and northeast of the property, including a portion of Section 3 of the Brookside Subdivision, along Carvins Creek. Single-family homes are also west of the property, along the west side of Florist Road. Other phases of Friendship Manor are located south of the property, across Hershberger Road in the City of Roanoke. Several churches and church-related office facilities are also along Hershberger. A C & P/Bell Atlantic facility is located to the east of the property. r in The property generally drains to the northeast towards Carvins Creek. Runoff from Friendship Manor contributes to the Carvins Creek stormwater flows, and thus contributes to the flooding and drainage problems periodically experienced by some homeowners within the Brookside Subdivision. A stormwater management detention pond has been installed above Carvins Creek to mitigate the effects of stormwater runoff associated with development on the site. This pond, and related facilities are evaluated with each subsequent phase of development to insure that stormwater management is provided in accordance with development standards in effect at the time of development/expansion of facilities in the property. B. ANALYSIS OF PROPOSED DEVELOPMENT Nature of Expansion Future development of the site will include up to 120 additional life-lease apartments, and a 120 unit expansion of the convalescent center. Associated parking is also proposed. Traffic Generation Given the nature of the existing and proposed development, significant increases in traffic are not anticipated. The occupancy characteristics of the life- lease apartments should result in significantly less traffic generation that a typical 3 File No.: 7= ! apartment unit. Similarly, any increase in traffic associated with the expansion of the convalescent center should be the result of any increased employment, and visitors to the facility, and not directly tied to the increase in the number of beds. No new amenities are proposed on the conceptual site plan. Any future residents of the facility will continue to have use of the existing amenities, including the available clinics, picnic area, and community center. The property is served by public water and sewer. These facilities are adequate for the existing and proposed level of development. Specific data on fire and emergency service response calls to the Friendship Manor Facility are not available. Assuming service calls increase proportional to the types of units proposed, service calls to the apartment-type units can be expected to increase by approximately 38% and calls to the convalescent center may increase by approximately 32% at total build-out of this facility. Economic Development Issues As a not-for profit entity, Friendship Manor is exempt from taxation based upon the fair market value of their buildings and land. A service agreement in lieu of taxes exists between Friendship Manor and Roanoke County. This service agreement provides for a service fee ranging between 20% -100% of the equivalent taxes based upon the specific nature of the Friendship Manor Facility. Drainaae Stormwater management is a critical issue for this site given its location within the Carvins Creek watershed, and the historical drainage problems experienced by some homeowners within the Brookside subdivision. Stormwater management plans will need to be reviewed and approved by Roanoke County prior to any future development on the site. These plans will be evaluated to insure that all existing and proposed stormwater management facilities meet current code requirements in effect at the time of development. Future stormwater management on the property can be enhanced if the existing stormwater pond is modified such that all stormwater discharges from the pond are directed as far 4 File No.: -t downstream as possible, towards the northeast corner of the property. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The property is designated Transition in the 1998 Community Plan. Institutional and Multi-Family uses are desirable land uses within the Transition designation. PART III STAFF CONCLUSIONS The completion of the build-out of the Friendship Manor complex is consistent with the future land use guidelines of the 1998 Community Plan. stormwater management issues appear to be the major impact associated with future development on the site. Staff recommends that two conditions be attached to the issuance of the SUP. These conditions are: 1. That future build-out and development of the site shall be in general conformance with the submitted conceptual plan entitled "Exhibit A" Friendship Manor Retirement community, prepared by Lumsden Associates, and dated May 7, 1999 2. All stormwater management improvements required and associated with future development on the site shall be designed and constructed to accommodate projected stormwater flows associated with the ultimate build-out on the site as depicted on the submitted concept plan. As part of these improvements, all discharges from any stormwater management pond existing or proposed, shall be re-directed downstream as far as possible to reduce the amount of Friendship Manor related stormwater on homes within Brookside subdivision. 5 File No.: Gni c~~ff I/52 ^ -. Is the application complete? Please check it enc~~~~~• ^~ • ---~ THESE ITEMS ARE MISSING OR 1NCOMPLEfE. ~ ws v nrs v ws v X Application fee '; X 8 1/2" x 11 " concept plan , X Consultation ~ Proffers, if applicable X Application X ~ Metes and bounds description X Adjoining property owners Water and sewer application Justification h lam either the owner of the property ar the owne_r's agent or contract purchaser and 1 hereb y certify r at P ~~ a'`^a'' ~w•. am acting with the knowledge and consent of the owner ~ , lGii?Gt'.-1 GG1T~7l.J.Gtt~C n~ Wf1~-,11~ ~~1~1 Sb:St 666't-bi?-H3~ ' ~ for Stall Uso Only: Case Number ~°` Applicant Friendship Manor, Inc. The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the follov~~ing questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-31 as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. This request for the Special Use Permit is required in order to bring the existing zoning in conformity with the Zoning Ordinance. There have been questions over the preceding time period as to whether or not all or a portion of the Friendship Manor complex was a non-conforming or grand- fathered use. It is the intent of Friendship Manor to obtain a Special Use Permit to insure that its use of the property is in strict conformity with the Zoning Ordinance. Friendship Manor submits and is willing to agree to a condition that the property will be developed in substantial conformity with the Friendship Manor Retirement Community plat dated May 7, 1999 prepared by Lumsden Associates, P.C. Please explain haw the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. This is an effort to bring the existing zoning into conformity with the Zoning Ordinance. • Please describe the impact(s) of the request on the property itself, the adjoining properties, ariv t~~C ~~~ ~ ~~, ~~.,.y area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and firelrescue. The development of the property will have no additional impact on County facilities as this is are effort to bring the property into substantial conformity and to provide for future development as permitted under the Zoning Ordinance. ~.A~sA~~ RAZ?~IJ.Ab~ n~cr wrn-Jll~ 3~~ 9b:St 6662-bZ-i33~ - a 4 z m ~ o~ m a ~` ~ ~~ z ~ .~ ~ a I \ ~ ~ ° o~ C r-~ ~ ~~ W ~ ~ E-i ~ ~ ~ ~ ? ~ Z p m zl& Q W ~o~ ~ a ~ ~ y fw-t ~ ~ ~ a t5 y I ~ ~ m ~~ t 4 I ~ W ~ ~ ~\ e ~ If I _ ~ yyppjj~~ve ~\ O ~ \ ~ ' ~ R~hOy~V0~1 . ~:.rr RKt~r A N gggif fig{ \` IARrINI O ~'~4S~u a zti . stwn ez-a~•~ swan ~a-t-' :~ 3 A 3 _ 1 ~ ~ y~`1 ,sxvnes a~rta~x. ~ ~'g~~~,g~ /O ; 1 W. ~~ W ~ Z -11 fr MA:lr IAr 1lY O 0 a~ ti ` 1 1• W o , a lv W _ m ('f~.;, ~ 4 ` i~ l fq ~p, ~r/N.ALT g _~; .t w r~Mr 4~ \~/ ti/ ~Rl .~ a ~ Arr NAF fA G~ 1 ~ ~ W q ~ ;U. o 'Z. ~~1~ \ 0 9 l~ ~7~p~ G°7 isyol~ Z Q "i . ' ~ \~ 1 o~'~j Ufa ~ ~ v147G {~1~}~~1~`~~ N CG / m ~ ~ R' P' w E. 2 i ~ h ~ 1 ,°~ o ~'' \ , ~ o ~ ~c m ~ ro i' ~N sana~~9 ~ ,j4 17t7T19 O ,~~ ~(p+ O U Ott 1 V' ~ A3 r~a~~ /' ~ ~ ~ •O ~,. / / Y ~ U / ~~ Q4 t]N~T9 ~ / 1 ,1 Y+i ~ w ~ ~ _ /~1y 7p ~y n~ / 0 1 0~ a ° -' 2 , ~ / ~° .. ~e y DRS/ y o N `i// > / V / / / N ~ _G // ~iS ~ ~i u G, a~ U i ~~ ROANOKE COUNTY Friendship Manor, Inc. DEPARTMENT OF Special Use COMMUNITY DEVELOPMENT Tax Map No.38.>5-1-(,2,3,4,5 ~f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 24, 1999 ORDINANCE GRANTING A SPECIAL USE PERMIT TO FRIENDSHIP MANOR, INC. AND FRIENDSHIP MANOR APARTMENT VILLAGE CORPORATION FOR A LIFE CARE FACILITY TO BE LOCATED AT THE INTERSECTION OF HERSHBERGER AND FLORIST ROADS (TAX MAP NOS. 38.15-1-1, 2, 3, 4, AND 5), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Friendship Manor, Inc. has filed a petition for a Special Use Permit for a life care facility to be located at the intersection of Hershberger and Florist Roads (Tax Map Nos. 38.15-1-1, 2, 3, 4, and 5 -property of Friendship Manor Apartment Village Corporation and Friendship Manor, Inc.) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 6, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 22, 1999; the second reading and public hearing on this matter was held on July 27, 1999; and continued to August 24, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Friendship Manor, Inc. and Friendship Manor Apartment Village Corporation for a life care facility to be located at the intersection of Hershberger and Florist Roads (Tax Map Nos. 38.15-1-1, 2, 3, 4, and 5) in the Hollins Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (A) That future build-out and development of the site shall be in general conformance with the submitted conceptual plan entitled "Exhibit A" Friendship Manor Retirement Community, prepared by Lumsden Associates and dated May 7, 1999. U:\WPDOCS\P.GENDA\ZONING\FRIENDSH.SUP 1 ~,..° (B) All storm water management improvements required and associated with future development on the site shall be designed and constructed to accommodate projected storm water flows associated with the ultimate build-out on the site as depicted on the submitted concept plan. As part of these improvements, all discharges from any storm water management pond existing or proposed, shall be redirected downstream as far as possible to reduce the amount of Friendship Manor-related storm water on homes within Brookside subdivision. 2. That this ordinance shall be in full force and efflect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\FRIENDSH.SUP 2 _r - ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 24, 1999 ORDINANCE 082499-6 TO CHANGE THE ZONING CLASSIFICATION OF A 9.01-ACRE TRACT OF REAL ESTATE LOCATED IN THE 5700 BLOCK OF WEST RIVER ROAD (TAX MAP NO. 64.03-1-25) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF I-2 TO THE ZONING CLASSIFICATION OF R-1 WITH CONDITIONS UPON THE APPLICATION OF HAROLD HORN WHEREAS, the first reading of this ordinance was held on July 27, 1999, and the second reading and public hearing were held August 24, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 3, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 9.10- acres, as described herein, and located in the 5700 block of West River Road (Tax Map Number 64.03-1-25) in the Catawba Magisterial District, is hereby changed from the zoning classification of I-2, Industrial District, to the zoning classification of R-1, Low Density Residential District. 2. That this action is taken upon the application of Harold Horn. 3. That the owner ofthe property has voluntarily proffered in writing the following condition which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (a) The subject property will not be subdivided except pursuant to a family exemption under the Roanoke County Subdivision Ordinance and, in such case, that no more than 1 two lots will be created out of the subject property. 4. That said real estate is more fully described as follows: Beginning at a point on the north side of Virginia Secondary Route 639 at the southeast corner of Tract 2 containing 11.745 acres (Tax Map No. 64.03-1-25.1); thence N. 12 °. 15' E. 652.46 feet to a point; thence N. 71 °. 04' 30" E. 481.27 feet to a point; thence S. 22 °. 30' E. 568 feet to a point on the north side of Virginia Secondary Route 639; thence proceeding with the north side of Virginia Secondary Route 639 to the point and place of beginning, all as more particularly shown on a plat entitled "Rezoning plat for Harold Horn showing Tract 1, 12.656 acres, Estate of Adrienne G. Carter Subdivision, P.B. 16, Pg. 74, Situate on West River Road - VA. Sec. Rte. #639" prepared by T. P. Parker & Son, dated 14 May 1999. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Harrison to adopt the ordinance with conditions, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. H ton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 ~. I NOR T~ Sao / ~fl /~ ~ 20.1 f t.eo ~ ~ { '~~20. ,~_7 21. i.+a .m. "ter ,, ~. 1 ~: hest . I so i X18. t.s+ ,~. \' O `~ 19.1 33.00 ,k ~, `~ ~ ~ A 19.2 9 ~~ ' Cemetery 19. , ~] 28.9.!' AO 5 ~,. ~.. ~ ~. ~ . R{3ANOK~' COUNTY Hara ~d Horn DE.F'ARTMENT OF Rezoning C0~~fUNITY DEVELOPMENT Tax trap No.64.03-7-25 / `'~ .~„ PETITIONER: HAROLD HORN CASE NUMBER: 26-8/99 Planning Commission Hearing Date: August 3, 1999 Board of Supervisors Hearing Date: August 24,1999 A. REQUEST Petition of Harold Horn to rezone approximately 9.01 acres from I-2 to R-1 to construct a single family residence, located in the 5700 block of West River Road, Catawba Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION None. D. PROFFERED CONDITIONS 1) The subject property will not be subdivided except pursuant to a family exemption under the Roanoke County Subdivision Ordinance and, in such case, that no more than two lots will be created out of the subject property. E. COMMISSION ACTION(S) Ms. Hooker moved to recommend approval of the petition with proffered conditions. The motion carried with the following roll call vote: AYES: Witt, Robinson, Ross, Thomason, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other i~ Terrance rrin n, Secretary Roanoke ounty Planning Commission __~ ~~~ • STAFF REPORT PARTI PETITION: Harold Horn PREPARED BY: Terrance L. Harrington, AICP A. EXECUTIVE SUMMARY FILE NO.: 26-8/99 DATE PREPARED: 7/26/99 This is a request to rezone approximately 9 acres from I-2 Industrial to R-1 Residential. The purpose of the request is to allow the current owner of the land to transfer the parcel to a member of his family for residential development. The property is designated Principal Industrial in the Community Plan, and has been zoned I-2 since the 1992 general rezoning. Topographic considerations limit the property's potential for industrial development. Intense residential subdivision/development of this parcel would be inappropriate given surrounding industrial zoning and surrounding community plan land use designations. B. DESCRIPTION Harold Horn has requested that a 9.01 acre portion of a 12.6 acre tract on . West River Road be rezoned from its current zoning designation of I-2 to a proposed designation of R-1. The purpose of the rezoning is to allow the current owner of the land to transfer the parcel to a member of his family for residential development. The property is located in the Catawba Magisterial District. C. APPLICABLE REGULATIONS !-2 is Roanoke County's most intensive industrial district and allows a wide variety of land uses. R-1 is a single family zoning district that allows residential development with a minimum lot size of .75 acres with well and septic. (15,000 sq.ft. with public water and sewer) Health Department will need to issue a well and septic permit for any residential use proposed for this site. No VDOT or site plan approval will be needed if the property is developed as a single, single family home. Subdivision approval will be required if the property is proposed to be • subdivided into one or more residential lots. / - ,~ PART II A. ANALYSIS OF EXISTING CONDITIONS To~gra hp y/Vegetation The property is an undeveloped wooded hillside that rises above West River Road. Several small areas of the property have been cleared of vegetation. A dirt access road has been cleared on the property to provide access to these areas. Existing Development Several small outbuildings are located on the property. These buildings are in disrepair, and do not appear to be currently used for any purpose. Surrounding Neig}~borhood The surrounding neighborhood is primarily a mixture of low density rural residential development, and vacant land. A Methodist church is located immediately to the west of the site. Mr. Horn lives on an adjoining property to the east, zoned R-1. He also owns and operates an industrial storage/salvage business on an adjacent property (northeast) zoned I-2. B. ANALYSIS OF PROPOSED DEVELOPMENT Development Plans No plans for the proposed development of the property have been submitted. No plans were requested. The applicants stated intention is to use the property for a single family home. Traffic Access VDOT has commented that sight distance for this property is questionable because of the vertical curve on West River Road. The property owner is entitled to only one driveway entrance, if adequate sight distance can not be achieved. Economic Devel2~ment Issues The Director of Economic Development has advised staff that the property is probably not suitable to be marketed for industrial purposes due to its topography. Staff has also discussed that large scale/multiple lot development of this property for single family purposes would not be appropriate due to the potential to create future land use conflicts in a general area that is planned for future industrial development. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The 1998 Community Plan designates this area of the county as Principal Industrial due to its general topography, general proximity to Route 11/460, • _ ~~ proximity to rail lines and access to I-81. Residential development is not compatible and is not encouraged within Principal Industrial areas. Due to the topography of this site, this specific site does not meet some of the plan's criteria (land use determinants) for Principal Industrial Areas. However, as noted above, the future subdivision of this parcel into multiple residential lots would be incompatible with the long term future industrial development of this part of the County. PART II! STAFF CONCLUSIONS The staff believes that rezoning of this tract to R-1 for a single, single family home is compatible with the surrounding area. Although planned for future industrial use, very little of the land in this part of the county, zoned and planned for industrial use, is actually currently used for that purpose. The residential subdivision of this tract for multiple lots would be incompatible with future industrial uses in this area and create the potential for land use conflicts. For this reason, the staff believes that it would be appropriate for this rezoning to be approved if the owner of the land proffered that the 9.011 acre tract be used only for a single home site, and that the property would not be further subdivided for residential purposes. • / - .~. Address of Subject Property: 9.011 acres situate on the north side of Va. Sec. Rt. 639, approximately 1300 feet east of U.S. Route 11/460 Applicant's Name: Harold Horn PROFFER The undersigned does voluntarily proffer that the subject property will not be subdivided except pursuant to a family exemption under the Roanoke County Subdivision Ordinance and, in such case, that no more than .two lots will be created out of the subject property. ,~ ~' : ,. ~ - ~ : ~ `i ._.. ~" Harold'` Horn Z:\WP50\CAROL\ZONING\HORN.PRO:laf08/04/99 /'~ gs~ ~ .T CC f~J ~1~ ~9 i _nr'2 i A For staff Use only '`~" COUNTY OF ROAN~KE dot r '~ received ~y: ND ZONING ~' ?~L DEPT. OF PLANNING A Z~ 5204 Bernard Dr. ., aop icatien :f (fj PCi8Z,4 date: >~' f P.O. Box 29800 placards issued: I o05 dater VA 2~'Ol8 Roanoke, ` t X40` 772-2068 FA.X I~='O 1 %7?-2108 Case Numoe-- ,_„~ ~J~ ;; ~::;:;~::::;~::~ i~:;:: i:;:.:::;:;: .{,'. . :~fi: Check type or" application filed (check a(I that apply): ® REZONING ^ SPECIAL USE ^VARIANC Applicant's name: Harold Horn Fhone: 380-2004 .Address: 5647 West River Road Sale, VA Zip Code24153 INTACT: Edward A. Natt, 1919 electric Rd, Ste 1, Roanoke, VA 24018 Owner's name: Harold Horn Ph°ne' 380-2004 Address: 5647 West River Road Salem, , VA Zip Code: 24153 CONTACT: Edward A. Natt, 19.1 Electric Rd, Ste 1, Roanoke, VA 24018 Location of property: Tax Map Number: Part of 64.03-1-25 9.011 acres situate on the Magisterial District: Catawba 639 Rt ec S f V id , . . a. - e o north s approximately 1300 feet east of Community Planning Area: Catawba i Size of parcel s): Existing Zoning: I-2 (Industrial") '~ 9. 1 acres Existing Land Use: sq.ft. . Proposed Zoning: R_1 ~ Starr Usa only ' use Type: Proposed Land Usa: Single family residential ................. ...'I Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES ~ NO IF N0, A VA nfr.NCE !S REQUIRED FIRST. Does the parcel meet the minimum criteria far the requested Usa Type? YES X NO lF N0, A VARE.ANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO X I :: ~;:: ::~ :~ .• ~~~' :~~~ .~~• Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT SE ACC.;"' l cu I~ P.wY ur THESE ITEMS ARE MISSING OR INCOMPLETE. sus v us v sus v Consultation X 8 1 /2" x 1 1" concept plan X A.ppiication fee .,.;,. X ~ Application X ~i~<' Metes and bounds description <:?~<, Proffers, if applicable -x ( ~ P.djainir rc e ~a X Justification ~•.~:~ Water and sewer application X g p p rty o ne, s l hereby cerrr'fy that l am either the owner of the property or the owner's ageni or coniract purchaser an o' am acting with the knowledge a consent of the ow r. Owner's Signature: ~PPlicant Harold Horn for Staff Usa On/y: Case Number The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the follo~riing questions as thoroughly as possinle. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Grdinance (Section 30-3) as well as he purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. While the property is presently zoned I-2, such was accomplished during the comprehensive rezoning. A view of the property would clearly indicate that the subject property is not suitable for industrial use because of its topography. Residential zoning exists immediately adjacent to the property and there are other residential properties within the immediate area. Please explain how the project conr'orms to the general guidelines and policies contained in the Roanoke Count/ Comprehensive Plan. The Comprehensive Land Use Plan encourages use of property in a compatible manner. The adjoining property is residential and a view of this property clearly indicates that it is not appropriate for industrial use. Counsel for the Petitioner has discussed this matter with the Director of Economic Development for the County who advises that the property will, in all likelihood, never be utilized for industrial purposes. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as weft as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. The development of the property for residential purposes will have no negative impact on any County facilities. L 1 . ( ~. 1 ; ~ ' ,• ' . ~+.~ jIC. ill! ,~'` • ~ . . • ~ TB'~e ~a 'i '~ . 1 .. . i ~ .. i,~ . rr ~ .. ' 1 ~' III i '~ o ~• f ~ , ~ ~. ~ y ,t. 7 i y, `~ '. f ^ t, ~ Y.'J 2~ ae ~ . ,~ 7 ~ .~`i.T4A'C. •1 .. y1H11 ,. JIi ~ 9lu x ~~xr ~ L~ltl7 1, h8!'~C~i x•11, ~•~ ~ f + .~ .a ~_ ~ 'fir ~ •,,/' 1• t. _ •~ ~. ,~~, ~~ `I ~1 j ~'~ .\~ ~~~ ~, '6' .t~ 1, .lid ~ \ ~i ~ ~ ~ ~~~ O ~ ti/ ' ~ } u ,'I . ' " `~ all ;,A .;, • t v i:~T1^'.",PMII[L.''~'DKt. 'IM+ICCL~ r•D~9i~'.A~ :bl-a1 LIIOd {Raev ~ ~ - .. 1 i~ ~~~. 'j _ x.. .1 TOTAL P. 01 • i~ ~-~ OUCH ~RN AI C ~ ' / RT. 796 / N pRF 0~K o oLK & WES FORMERLY L=1.38.14' »A» ~~ ~ ------~ Q =17'57'10" ~e jROANOKE RIVER ~ "F° R= 1244.06' ~~ DtA VA, RR L= 389.81' yam, / T= 196.51' CH= S 69'05'21" W ~~~~ SITE ~, 639 388.21' `'~ / ~"8„34'58'02" RT .3g ~~~ R= 611.62' o /l ~ ~ l= 373.27' ?~ ~ T= 192.65' ~"' ~ ~ CH= S 77'35'46" W ~' 4~ 367.50' LOCATION MAP Q a "F" NO SCALE p raj Q, =05'20'47" w ~ R= 1480.40' ~ L= 138.14' m T= 69.12' ~ ~ ~' CH= N 76'09'03" E 3.645 ACRES OF ° TRACT 1 TO :~ w t38.os' ~r. REMAIN ZONED °' I- 2 ~ °` 4.i m Z o }' h 4e1.2~' g o E ~ N 2 ~ = ~-RE OZ KING LINE o ~ ~ o PROPERTY OF ~ ~ pROpOSED ~ rn = m HAROLD & SHIRLEY B. HORN. ~ r ' ~ TAX # 64.03-01-25.1 ~ rn~ o -G ~ ~o TRACT 1 ~ ~ 12.656 AC. _ ~o ~ TRACT 2 N Z 11.745 AC. rn cv °o. J ES :, 9 • D~ ~ EZpNED .gyp gE R ~~ 1-STORY FRAME BLDG, 14.gn }'8, 1 oAn a m L,3g5 8 Cl 8Y PiANS ~_ N 26 J~ 7 y/~ 12.7' X 22.2' 25' /- PAVEMENT 22 2' X ZD 1' 1-STORY 1-STORY _~/ SAME BLDG. ,0~2 ~ ~~~ FRAME BLDG. rLJf ,06 ~`6 `' R~~ wELLXHSE~ ~ =373.2?' 0o V A• S~C•~IVER R~AD B. L wFSVpRIABLE WiOT . ~~ REZONING PLAT FOR 1300~~ pFzP • HAROLD HORN r0 Us. 17-a.so RN ~~~RN RPI R PO ESTATEHOF IADRENNETG~ CARTER SUBDIVfSION `/ Sp~ WESZ- P.B. i6, PG. 74 ~~LTH OF Dj o pL1~ ORFOLw ~' SITUATE ON WEST RIV'ER' ROAD - VA. SEC. RTE. # 639 R ~ N CATAWBA MAGISTERIAL DISTRICT ~~~ '~r~ NOE RMER ROANOKE COUNTY, VIRGINIA T. P. PARKER & SON v J N T. PARKER > No. 1076 ENGINEERS -SURVEYORS - PLANNERS tL~~-l (. Y TAX # 64.03-01-25 SCALE: 1" 100' CALC: LRD DATE: 14 MAY, 1999 soy` DRAWN: JD 301 W.O. 99-0514 N.B. N\A "T = 2 NOR TAI saoo ~'~ ~O w 4'. ~.ea .~~ ~~D,. 21. i.4a re. :~C, ~I ~'e~ _ 9G 1.64 At 19.1 33.00 Ae `~ ~ 0619 / A 9 19. 26.93 Ao ,r''~-. ~, ~ .,, ~~` l ~ `~, ,1 ,4 l 1 ,,, 19.2 t .......... . .. ~ - .. ~:. ... i ROANOK~' COUNTY Harold Horn DEPARTMENT Off' R e z onzng COMMUNITY DEVELOPMENT Tax Map No. 64.03-1-25 .~/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 24, 1999 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 9.01- ACRE TRACT OF REAL ESTATE LOCATED IN THE 5700 BLOCK OF WEST RNER ROAD (TAX MAP N0. 64.03-1-25) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF I- 2 TO THE ZONING CLASSIFICATION OF R-1 WITH CONDITIONS UPON THE APPLICATION OF HAROLD HORN WHEREAS, the first reading of this ordinance was held on July 27, 1999, and the second reading and public hearing were held August 24, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 3, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 9.10-acres, as described herein, and located in the 5700 block of West River Road (Tax Map Number 64.03-1- 25) in the Catawba Magisterial District, is hereby changed from the zoning classification of I-2, Industrial District, to the zoning classification of R-1, Low Density Residential District. 2. That this action is taken upon the application of Harold Horn. 3. That the owner of the property has voluntarily profFered in writing the following condition which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (a) The subject property will not be subdivided except pursuant to a family exemption under the Roanoke County Subdivision Ordinance and, in such case, that no more than two lots will be created out of the subject properly. 4. That said real estate is more fully described as follows: Beginning at a point on the north side of Virginia Secondary Route 1 639 at the southeast corner of Tract 2 containing 11.745 acres (Tax Map No. 64.03-1-25.1); thence N. 12 °. 15' E. 652.46 feet to a point; thence N. 71 °. 04' 30" E. 481.27 feet to a point; thence S. 22 °. 30' E. 568 feet to a point on the north side of Virginia Secondary Route 639; thence proceeding with the north side of Virginia Secondary Route 639 to the point and place of beginning, all as more particularly shown on a plat entitled "Rezoning plat for Harold Horn showing Tract 1, 12.656 acres, Estate of Adrienne G. Carter Subdivision, P.B. 16, Pg. 74, Situate on West River Road - VA. Sec. Rte. #639" prepared by T. P. Parker & Son, dated 14 May 1999. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\HORN.RZN 2 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 24, 1999 ORDINANCE 082499-7 TO CHANGE THE ZONING CLASSIFICATION OF A 1.95-ACRE TRACT OF REAL ESTATE LOCATED IN THE 7300 BLOCK OF SOUTH BARRENS ROAD (TAX MAP NO. 27.14-2-7.1) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2 TO THE ZONING CLASSIFICATION OF R-3 UPON THE APPLICATION OF PETERS CREEK ASSOCIATES, LP WHEREAS, the first reading of this ordinance was held on July 27, 1999, and the second reading and public hearing were held August 24, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 3, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.95 acres, as described herein, and located in the 7300 block of South Barrens Road (Tax Map Number 27.14-2-7.1) in the Hollins Magisterial District, is hereby changed from the zoning classification of C-2, General Commercial District, to the zoning classification of R-3, Medium Density Multi-Family Residential District. 2. That this action is taken upon the application of Peters Creek Associates, LP. 3. That said real estate is more fully described as follows: A piece or parcel of land being, lying and situate in the Hollins Magisterial District of Roanoke County, Virginia, and being designated as a portion of Tract D, Zoned C-2, as shown on 1 the certain plat entitled "Plat of Subdivision of a portion of Parcels 1 and 2 for Friendship Manor Apartment Corporation" dated August 27, 1997, and prepared by Horton & Dodd, P.C. and more particularly described as follows: BEGINNING at a pipe (f) on the northeast corner of Tract D as shown on said plat; thence S. 13 °. 37' 30" W. 408.91 feet to a point; thence N. 84 °. 22' 21" W. 91.56 feet to a point; thence N. 40 °. 15' 01" W. 218.21 feet to a point; thence along the zoning line N. 36 °. 48' 26" E. 360.22 feet to a point; thence S. 59 °. 25' 36" E. 130.81 feet to the Point of Beginning, containing 84,968 sq. ft. or 1.9506 acres. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Hol n, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 3. ~ ~- ant iJ6 fL \ `\,~ 1d1 ~; T1u \` ~ ~f.f f,y~ AG:BS ~ ~ ]-y+~- .. 11e,~. ie„ anv ~ 17. ~~~ 2. ~ ^~._, `` 141 ~ 18. n1e 1. an ~y/''. ,~,~~ n s .~ ,x+ ~ .^~ i.ax a. 4r , ~e NOR ~~ '~ ~~ ~ tAl arCr 1~1 ..,`~ ~ (j1 ~ 1.1] la. \\J ~ Y' 1 A~ 12.1 ^`9i~ \,~ wei. ~y 114 k ~` ~4 11.1 ~' , `11 ' \~ ~`''4 ` 1ypA1 nrr - `~ t`\ 14.2 alto \ 119 +~ arm 12, ~' ~ \\\\ li n. ~, ". rs:r late .a. \~ \`` N \\ 7 14. '``~ ~\ ~ ~ mcr ~'~ ~'nn~ ift ,V, Bun'ingtpn damsntory \ Schoo/ ' f ~_ `\ ~{ v ~~ 27.17-4-13 =L00' zzm Tao p n~ rlaa Tror rrn ~ ~ " =;, rn. // '~ ~1'/ y _ - Tr - - /~ rxo ~~ ~ ~ / m. a _ , ' 7. - nn .. ~ • a,~1 C,, 1 } Jtr+ ~ iii / 4 / ~) M 3.0ledle 69ra T Fnenaship Manor 11 gootment ifdogs Carporction ~40AN0~'E GOUNTY Morton & Dodd, P. C. DEPA~TM~'NT O.F Peters Creek Assoc. COMMUNITY D~'VELOPMEtVT Reryo~rting C-2 to R-3 Tax MaP No.27.14-2-7.1 ~" „~ PETITIONER: PETERS CREEK ASSOCIATES, LP CASE NUMBER: 27-8/99 Planning Commission Hearing Date: August 3, 1999 Board of Supervisors Hearing Date: August 24,1999 A. REQUEST Petition of Peters Creek Associates, LP, to rezone approximately 1.95 acres from C-2 to R-3 to construct apartments, located in the 7300 block of South Barrens Road, Hollins Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked about proposed density per acre. Staff responded that the proposed density is a maximum of twelve units per acre. D. PROFFERED CONDITIONS None. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval of the petition. The motion carried with the following roll call vote: AYES: Witt, Robinson, Ross, Thomason, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: Concept Plan _ Vicinity Map Staff Report Other Terrance Ha gton, cretary Roanoke unty Planning Commission T- 3 Staff Report Petitioner: Peters Creek Apartments, LP (E. Rodney Flores, P.E./Horton & Dodd, P.C.) Case Number: 27-8/99 Prepared By: Whitney L. Musselwhite Date: August 3, 1999 A. Executive Summary This is an unconditional request to rezone one parcel totaling 1.9506 acres from C-2 (General Commercial) to R-3 (Medium Density Multi-family Residential) in order to construct the third phase of Peters Creek Apartments, a division of Castle Development Corporation. This phase will consist of two buildings. The proposed zoning allows residential development of six (6) to twelve (12) units per acre. The proposed rezoning is in compliance with the 1998 Community Plan. This tract is designated as a Core development area. B. Description Petition of Peters Creek A artments LP . Rodne Flores P.E. of Horton and Dodd P.C. to P ~ Y ~ ) rezone 1.9506 acres from C-2 to R-3 to allow medium density multi-family dwellings to be constructed. This parcel is located southeast of the 7300 block of South Barrens Road which intersects Peters Creek Road to the south and is located in the Hollins Magisterial District. C. Analysis of Existing Conditions Background: On March 27, 1979 the parcel known as the "Lakeview Property" was rezoned from B-2, B-3, and R-1 to B-2 and R-3. This is the parcel on which Phases one and two of Peters Creek Apartments currently reside. A condition was placed on this property in 1979 stating, "that no buildings will be constructed within a 100-foot wide buffer strip of land...located inside and adjacent to the easterly boundary of the Petitioner's property line, which property line is roughly parallel to and west of Pendleton Drive..." However, this condition does not effect the property under speculation because it is part of a separate parcel currently zoned C-2. This parcel was part of Friendship Manor Apartment Village Corporation until August 27, 1997 when it was purchased for the future expansion of Peters Creek Apartments. L` / - ,~ 2. Location: The subject tract is situated southeast of the southern terminus of South Barrens Road (Route 1832). Phase two of the complex is located at the . beginning of the left entranceway, while the proposed tract of land is situated at the rear of Phase two's property line. The property is located in the Hollins Community Planning Area.. Urban services are available. 3. Topography/Vegetation: The subject area contains a gently sloping bank to the northeast of the property line. The land then flattens out across the width of the property. Large trees are scattered throughout the grassy parcel which are remnants of the old Lakeview Golf Course. To the south a berm was created between the subject property and Friendship Manor Apartment Village Corporation. 4. Surrounding Neighborhood: The subject property is currently zoned C-2 and includes a total of two proposed apartment buildings within the 1.9506 acre area. To the northwest lies Phase two of Peters Creek Apartments (zoned R-3c) containing four (4) buildings. To the west lies Phase one of Peters Creek Apartments containing ten (10) buildings (zoned R-3c). To the south exists FriendshipManor Apartment Village Corporation which is zoned C-2. The piece of property being rezoned was subdivided from the Friendship Manor Apartment Village Corporation on August 27, 1997. D. Analysis of Proposed Development 1. Site Layout/Architecture: This tract of land is being proposed for the development of two medium density multi-family buildings. The first three story building (5,871 sf) will contain twelve (12) three-bedroom units, while the second three story building (4,731 sf) will contain twelve (12) two-bedroom units. The concept plan describes two play/recreational areas located on each side of the property. This play area totals 18, 815 square feet totaling twenty-two (22) percent of the lot. According to the concept plan there are fifty (50) proposed parking spaces for Phase 3. Two of these spaces are designated for handicap parking. The Zoning Ordinance states that there should be two (2) spaces for every unit in a two and three bedroom apartment building, thus the proposed amount of parking is in compliance with Roanoke County's regulations. The concept plan has not been proffered. • 2 2. Access/Traffic Circulation: Barrens Road was constructed in anticipation of future development of this area. According to Virginia Department of Transportation additional traffic will not be a problem. Access to this property is available through the existing cul-de-sac. In 1997 the Annual Average Daily Traffic on Route 117 (Peters Creek Road) was 21,000 per VDOT records. In 1997 the Average Daily Traffic on Route 1832 (Barrens Road) was 1,800 per VDOT records. This is the third and final phase of this prof ect, thus expansion of traffic circulation should be minimum. 3. Fire & Rescue/Utilities: Fire and Rescue service will continue as is presently being provided. Also, the rezoning will not affect the existing public water and sanitary sewer systems. These services will be extended into the property. 4. Economic Development: Department of Economic Development has no future plans for this property as they recognized that its best use is for residential development. The department's final recommendation states, "[the] site is a residual parcel that is a logical extension of adjacent residential development with no commercial development potential." 5. Schools: Children living in this area are serviced by Burlington Elementary, Northside Middle, and Northside High Schools. Staff estimates that this project will generate approximately 12 school aged children. Total enrollment at the end of the 1998-1999 school year was as follows: Burlington Elementary, 418 students; Northside Middle School, 767 students; Northside High School, 1,050 students. According to school officials, the North county schools are currently accepting non-resident applications, thus the schools can at least accommodate the additional resident students. The greatest impact, however, would be for Burlington Elementary because at present there are certain grade levels for which the school system is not accepting non-resident applications. E. Applicable Regulations Medium Density Multi-family Residential districts are designed to promote a safe and healthy residential environment while serving as a buffer between more or less intensive adjoining property. Designation is given to these areas based on access to major streets, sewer and water, and schools with suitable capacity to accommodate the proposed buildings. Roanoke County's Zoning Ordinance lists general standards which apply to multi-family buildings such as setback requirements. According to the Zoning Ordinance, there are no buffer requirements between the proposed R-3 development and Friendship Manor Apartment Village Corporation (zoned C-2) located to the south of the property. Likewise, the property to the east (zoned R-4) contains no buffer requirement: In addition, standards are listed for open space and • / "' recreational areas such as that these areas should be in addition to any buffer yards and they shall not be located in any setback. The following are additional standards which apply to amulti-family dwelling in a R-3 zoning district: Minimum lot size of seven thousand two hundred (7,200) square feet for the first dwelling unit, plus three thousand six hundred thirty feet (3,630) square feet for each additional unit. 2. The maximum density is twelve (12} dwelling units per acre. 3. Public sewer and water service shall be provided to the property. 4. Five (5) percent of the total lot area of parcels with two (2) to five (5) acres are required to be common open space and recreational areas. F. Conformance with County Comprehensive Plan The property proposed for rezoning has been designated as a "development" area by the 1998 Community Plan, thus its proposed use for Medium Density Multi-family housing is acceptable according to the plan's guidelines. These areas are designated as "development" because of their possibility to absorb new residential growth and utilize innovative land and development practices. Multi-family developments of 6-12 units per acre are encouraged. "Development" areas also correspond to the current needs and demands of smaller family units, energy, and resource conservation. G. Conformance with County Development Standards Site and building plans, erosion and sediment control, and stormwater management plans must be reviewed and approved. No position can be taken on compliance with the zoning ordinance without submission of a basic concept plan. H. Staff Conclusions This request is consistent with the Development designation of the Community Plan. It is the recommendation of the staff for the Planning Commission to favorably forward this application to the Board of Supervisors. • • • COUNTY 0~ ROANOK~ DEPT. OF PLANNING AND ZONING 520 Bernard Dr.~„ P.0. Box 2°800 Roanoke, VA 24018 ( ~L; 0` 772-2068 F .: (5'~ g) 7%? -? 1 08 /~ "'^~, For s~ytaff use only ~ -` .» Y dat~/ ~~~~ ~% rece~~~/`'~ applica ion fee: PCi8Z~1 date: -7fU. Du ~ ~ 3 /99 Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES XX NO IF N0, A VAn(A.~tiiCE IS REQUIRED FIRST. a =d Use Type? YES XX NO Does the parcel melt the minimum criteria for tn.. request_ IF NO, A VARIQ.NCE IS REQUIRED FIRST. If rezoning request, are conditions being prorta'ed with this request? YES NO Variance of Sectionls) of the Roanoke County Zoning Grdiranc= in ordar to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITE~r1S ARE M{SSING OR 1NCOP~IPLETE. us v ws v ws v Consultation 8 1 /2" x 1 1 " concept plan Application fee ~/ Application ~~~'~' Metes and Bounds description « Pror"rers, if applicable :> ~:; ~ Justification .. Water and sower applicaticn I Adjoining property owners l he.~eby certify that i am eithe.~ the owner of the property or the owner's agent or contract purchaser and am acrin.g with the knowledge and co~r~sent of the owner. Owner's Signature: :.~;: :I~I: ,~ ;~:. `~ :. ~'; ~~ .:z~ ~~. ~~z .~ Proposed Zoning: R3 F:~ Scarf Use Cniy 1 ' Use Type: i Proposed Land Use: Multi-Family (apartments) ~ ~ . ~ ~ ~ /-3 For Starf Usa Only: Case Number Applicant Rodney The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the follo~.^ting questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-31 as Weil as the purpose found at the beginning of the applicable zoning disvict~classification in the zoning ordinance. See Attached Sheet. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County (Comprehensive Pia n. Developing the remaining portion of this parcel with apartments will provide a buffer between the C-2 zoned parcel and the R-1 zoned parcel, which is in conformance with the Comprehensive Plan. Rezoning to R-3 will allow additional middle/high density residential development to occur where there is existing, similar development. This parcel is slated as "Development" in the Comprehensive Plan. Proposed apartments fit with this designation under the Multi-Family Land Use type. The development will also include two additional recreation areas which also fits well with the Hollins Land Use Area. Please describe the impact{s} of the request on the propery itself, the adjoining properties, and the surrounding area, as well as the impacts on pubiic services and tacifities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. Approval of this request would allow for the remainder of this parcel to develop in like fashion with what has already developed onsite. So building apartments on the remainder of this parcel should have no adverse impact on the subject property or adjoining properties. Existing public water and sewer is available at the end of the existing apartment development, and can be extended with no problem. The additional number of apartment units proposed is so minimal that impac~s_to roads and schoos'~should be negligible. HOW REQUEST FURTHERS PURPOSES OF THE ZONING ORDINANCE: ~ ~' This rezoning shall help provide a buffer between property zoned R-1 and property . zoned C--2, allowing for a gradual transition between a more intense zoning and a less intense zoning. This transition is in the spirit of the Zoning Ordinance in that it is more pleasant for people living in an area zoned R-1 to have neigh- bors zoned R-3 rather than B-2 or C-2. The portion of this parcel that is being proposed to be rezoned has access to a major road (Barrens Road) as well as access to County sewer and water. Finally, the rezoning will allow apartments to be developed on a parcel where there is existing middle/high density residential development. Also in accordance with the Zoning Ordinance, these apartments shall be sprinkled which will provide more than adequate fire protection. Development of this vacant parcel will also increase the County tax base and provide County residents an affordable place to live. r~ L • Ht~RT~IV ~C ®C)~i~, P.C. Surveyors ~ Engineers ' Planners 300 George Washington Highway N. 757/487-4535 Chesapeake, Virginia 23323 FAX-487-9788 John G. Horton, L.S. J. Gregory Dodd, M.E., P.E. June 11, 1999 Mr. David Holladay Development Review Coordinator County of Roanoke Department of Engineering and Inspections 5204 Bernard Drive Southwest Roanoke, VA 24018 Re: Peters Creek Apartments Phase 3 Rezoning Application Submittal Dear Mr. Holladay: Submitted herewith, please find the original of the referenced rezoning application far County review and approval. Specifically, the following items are enclosed: 1. Review fee check for $7 i 0. Z. List of Adjoining Property owners. 3. Rezoning Application. 4. Justification. 5. Gne copy of Concept Layout plan.. 6. Gne copy of Concept Utility plan. 7. Metes and Bounds description. 8. Water and Sewer Application. 9. One copy of Concept Layout plan (24"x 36"). 10. Cme copy of Concept Utility plan (24"x 36"). Per our phone conversations, I have not enclosed planimetrics for the utility systems since the proposed development wdl tie directly into the County facilities that were constructed with Phase II. Also per our phone conversations, please give me a call to discuss the application once you have had time to review it. Perhaps we can avoid apre-submittal meeting on this application since it is a fairly straightforward extension of Phase II, but we are more than glad to proceed any way you deem needed We will call you with the name and telephone number of a local contact person as soon as we receive it. Pei ~~ Cre ~ ~ t~. / "' Mr. David Holiday 6/11/99 Page 2 If any additional information is required, please feel free to call upon us. Very truly yours, NORTON AND DOD P.C. E. Rodney Flores, P.E. Project Engineer cc: Michael McNamara ERF:py/peters crk phi iezon app sub.doc • • • / ~ ~ oC / / ~•} NI ~,g ~, ~ v V ~' as ~ •~~ ~ ~ ~ ~ N's i \~ N A ~ a ~ 4 C~ >. \\1 •~°', ~~o"'~+~- ~ i ,; n ~ as .,. .4~ \\>\~ \\ ~ ~ ~ziS s,,;? - ,,,,s_„' ` ~ r ?'moo V '~ _ `} ~,. \ 1 , ~ ~., ~ ~ 7 7}p~, ~` / m B a '+.~ ~~~~m~~ovam~~~~ ~ € ~ ? ~ ? ° ' ~ ~ ~ ply e ~ F=s e s' m~ ~ °s o ~a ~w ~~ !ti O~ ~ p~ T ~ i ~~R C `~ £~ u i~ ~ R ~ 2 g ~ F ii '> '> 9 5 ~ ~S< '~ _o zR 36 ~ a.~ ~ w., a1?.. ~' ^~. .. 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Z e.u 1.. 11.1 / ' /'~ ~ 9 ; IL~J ~~p, anz nm aces 22. 'e' BitJ 1.31 b. 1~7 M. 14.2 219 Aa, l t ROANO~i'E' COUNTY Morton & Dodd, P. C. DEPA.RTM.ENT OF Peters Creek Assac. COMMUNITY DEVELOPMENT Reryoning C-2 to R-3 Tax Map No.27.14-2-7.1 T AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 24, 1999 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 1.95- ACRE TRACT OF REAL ESTATE LOCATED IN THE 7300 BLOCK OF SOUTH BARRENS ROAD (TAX MAP NO. 27.14-2-7.1) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2 TO THE ZONING CLASSIFICATION OF R-3 UPON THE APPLICATION OF PETERS CREEK ASSOCIATES, LP WHEREAS, the first reading of this ordinance was held on July 27, 1999, and the second reading and public hearing were held August 24, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 3, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.95 acres, as described herein, and located in the 7300 block of South Barrens Road (Tax Map Number 27.14- 2-7.1) in the Hollins Magisterial District, is hereby changed from the zoning classification of C-2, General Commercial District, to the zoning classification of R-3, Medium Density Multi-Family Residential District. 2. That this action is taken upon the application of Peters Creek Associates, LP. 3. That said real estate is more fully described as follows: A piece or parcel of land being, lying and situate in the Hollins Magisterial District of Roanoke County, Virginia, and being designated as a portion of Tract D, Zoned C-2, as shown on the certain plat entitled "Plat of Subdivision of a portion of Parcels 1 and 2 for Friendship Manor Apartment Corporation" dated August 27, 1997, and prepared by Horton & Dodd, P.C. and more particularly described as follows: BEGINNING at a pipe (f) on the northeast corner of Tract D as shown on said plat; thence S. 13 °. 37' 30" W. 408.91 feet to a point; thence N. 84 °. 22' 21" W. 91.56 feet to a point; thence N. 40 °. 15' 01" W. 218.21 feet to a point; thence along the zoning line N. 36 °. 48' 26" E. 360.22 feet to a point; thence S. 59 °. 25' 36" E. U: \W PDOCS\AGENDA\ZONING\PETERSCR.ASO ~.' 130.81 feet to the Point of Beginning, containing 84,968 sq. ft. or 1.9506 acres. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\PETERSCR.ASO 2 r tf ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 24, 1999 ORDINANCE 082499-8 GRANTING A SPECIAL USE PERMIT TO PAUL AND DARLENE ZELENAK FOR AN ACCESSORY APARTMENT TO BE LOCATED AT 3527 CHAPARRAL DRIVE (TAX MAP NO. 87.10-8-7.6), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Paul and Darlene Zelenak have filed a petition for a special use permit for an accessory apartment to be located at 3527 Chaparral Drive (Tax Map No. 87.10-8-7.6) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 3, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on July 27, 1999; the second reading and public hearing on this matter was held on August 24, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Paul and Darlene Zelenak for an accessory apartment to be located at 3527 Chaparral Drive (Tax Map No. 87.10- 8-7.6) in the Cave Spring Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (a) The apartment shall only be used as a residence for members of the owner's family, or as a residence for a person caring for a member of the owner's family. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance 1 be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Hol n, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 ~ . .... ~ ~ 2`' 4. s 'gyp r~;~ .3'4.57 ~~'~ ~ ~-~ {o `--2 '` ha Drive ~ r~ ,, "J .~ o "' ~ ~~ ' ^V oc, ,~~~~' ,tio v cQt d by g5• 2~ 2~ R. 8. by >~ ~~5 6. ~' 6~`' 8 . rdi a n ~ti ~ ' ~0 10_ - o` o~ 3 3 ~~ gZti ,~3~ ~r ~~ a 9 . s .~a.;a ~' ~ ~ n, ?~ 3' 4 ~'` `gyp 1 ~ . ,,~a .497 ~J art, ~a 3s,,, 6 7 ._1 ~sz.ss ~.~~ ~ ti~~o ~~~ ~~ ~~ 11. ~. ~' .~ rc, ~~ 7.2 ~ ~ 1?a.~3 ^ro 95c~9 2 ~ ,~~ c, 9 7.3 5~' 12. .~5ra , ~ ~~SiF sso9 ~ ~ . ~ ~! % -t,7 ~45~'O~T~I 5. ~~~~ ~°~~ ~ ~s .~5vo ~: 8. h Cp N N !:`' r ~I 15 FO/'ESt G'~ G10~Ir1/ , ~arnmon .ereo As \ 4 PraoQrtionat'c r,, `~° 35.;7 ~`'~ 31.42 ~'~ ~i. ~ ~QcL ~~ --~ ~ ` ~\ ,~ ~ .x 4€ 1QZ 11 ~ ~ ~a ° ~ 7 :a ••7.1 ~5? 6g y ~~ 1~CJ~ .3516 r4 ~' > 7 ~ ~Y{':A' G k x~ . r m ~' ~~~~ ~~,~`'^"~~~,~, .3'520 1.41 Ac. ~' r 3 ~i' ~ ~ .~! ~ 4 ~' ~ ~ Ana d . °'~~ 1 ~~'k '~tj~.~~i~~r'~'~~'Taw g 5 vti `~ T;~:. ~ 85 r 7 -~vJ'~ ~ ~ . N p~ .~ 0 3906 ~o ' ~ ~~ M 9 ~h. f~J t~ 19. •,, agar l~ ~1 ~ fL-2 ~1 N 2.. T3 ~ l JO7. ~ 21.63 a 205 `~`/ 8La •9 X43• "ri 4 r. d c ~ .7 `rr_~:i ~ ROANOE~` C0+~1NTY Paul & ~7rsrtene ~ele~rz¢k i~EP:~RT3f~'NT OF S•peciaZ Use COd~f~'ZiNITY I)EVE'LOPd~ENT Tax ~'aT No.87.1 Q-8-7.6 Ty PETITIONER: PAUL & DARLENE ZELENAK CASE NUMBER: 28-8/99 Planning Commission Hearing Date: August 3, 1999 Board of Supervisors Hearing Date: August 24,1999 A. REQUEST Petition of Paul & Darlene Zelenak to obtain a Special Use Permit for an Accessory Apartment, located at 3527 Chaparral Drive, Cave Spring Magisterial District. B. CITIZEN COMMENTS Hugh Garth spoke on behalf of his neighbor, Ray Straub who was unable to attend. He said that Mr. Straub's concern is the retaining wall which should be replaced if it is disturbed. Another concern is that the apartment not become rental property in the distant future. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked about future use for the apartment. The Zelenaks commented as that when the parents no longer use the apartment, the extra room will be used for visiting relatives. D. RECOMMENDED CONDITIONS 1) The apartment shall only be used as a residence for members of the owner's family, or as a residence for a person caring for a member of the owner's family. E. COMMISSION ACTION(S) Mr. Witt said his concern is to insure that it not become an apartment unit after the Zelenaks leave. He moved to recommend approval of the request with the condition that the apartment is to be used only by the owners' family. Mr. Zelenak wanted to know if something should happen to them, would they be allowed to have a caregiver live in the apartment. Mr. Harrington agreed that it will be allowed as it will be for family use. The motion for approval carried with the following roll call vote: AYES: Witt, Robinson, Ross, Thomason, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: Concept Plan _ Vicinity Map Staff Report Other Terrance Har ~ gton, retary Roanoke C unty Planning Commission STAFF REPORT PETITIONER: PAUL & DARLENE ZELENAK PREPARED BY: HUNTER ARMSTRONG Summary - 5/ CASE NUMBER: 28-8/99 DATE: AUGUST 3, 1999 Paul and Darlene Zelenak are proposing to construct a 500 square foot accessory apartment addition to their home to provide living quarters for Mrs. Zelenak's elderly parents. The Zelenak's house is located at 3527 Chaparral Drive in the Cave Spring Magisterial District. The accessory apartment would be an addition to the rear of the house. The property and all surrounding properties are zoned R1 Residential. The area is designated Neighborhood Conservation in the 1998 Roanoke County Community Plan. The proposal is consistent with the policies and guidelines of the Community Plan. The current structure is 2000 square feet. It is located on a sloped lot with a five foot stone retaining wall approximately 20 feet from the back of the Zelenak's house. Mr. Zelenak's proposed design for the addition will extend approximately 25 feet from the back of the house through the retaining wall and into the bank. The rear apartment has the advantage of on-grade access with a separate entrance through the existing rear patio. In the Special Use Permit application, the petitioners provided a sketch of the apartment plans, which shows a kitchen, full bath, bedroom and laundry facilities. All doorways and bathroom fixtures will be handicapped-accessible. Applicable Regulations In the R1 zoning district, accessory apartments require a Special Use Permit. Zoning Ordinance use and design standards are as follows: 1. An accessory apartment shall only be considered as an accessory use to a detached single family residence, and no accessory apartment shall be located in any structure other than the principal structure on the lot. 2. Maximum floor area: Upon completion of the construction, the accessory apartment shall not contain more than fifty (50) percent of the finished floor area of the principal dwelling unit located on the same lot, but in no case shall the accessory apartment exceed 1,000 square feet. 3. Only one accessory apartment shall be allowed on any one lot or parcel, and the owner of the property shall reside on the premises. 4. Exterior entrances to the apartment shall be located so as to appear as a single family dwelling. 5. Minimum floor area of the apartment: Three hundred (300) square feet. 6. One parking space shall be required in addition to required parking for the principal dwelling. 2 ~ '7 Staff Conclusions The etitioner's ro osal com lies with all use and desi n standards for accesso a artments. p p p p 9 rY p The proposal will not change the appearance of the existing home, nor will it change the existing land use pattern of the neighborhood. The area is designated Neighborhood Conservation in the 1998 Roanoke County Community Plan. No negative impacts are anticipated. Staff suggests a favorable recommendation to the Board of Supervisors with the condition that the apartment be used exclusively by the owners' family members. C • • Ray E Straub 3524 Yiarona Trail SW Roanoke YA 24018-4917 (540) 989-5520 July 25, 1999 Mr. Terrance Harrington, Secretary Roanoke County Planning Commission P 0 BOX 29800 Roanoke VA 24018-0798 Dear Mr. Harrington: T- y -N°N ,~, ~ ~ ~~$ om~~ enr of O~V ~l~pme~t w t~~~~ S`gl£~ ZL Lba~% I received yours JUL 15th about request to obtain Special Use Permit for an Accessory Apartment. Petitioner: Paul & Dar- lene Zelenak - location of property: 3527 Chaparral Drive. At my request your office forwarded me copies of pertinent papers filed by Mr and Mrs Zelenak. Due to my wife receiving medical treatments Johns Hopkins, Baltimore MD I will not be able to attend the public hearing AUG 4th. My neighbor, Hugh Garth, 3518 Verona Trail SW, plans to attend and I have authorized him if necessary to speak on my behalf . The Zelenak property backs up to mine. My wife and I have no objection to their request except that it seems this addi- tion will disturb their retaining wall and this definitely should be replaced. Also, when her parents no longer occupy this space a restriction should be provided prohibiting the Zelenak's or others from renting this space. Yours very truly, _'~` Ray E Straub copy - Mr Hugh Garth 3518 Verona Trail SW Roanoke VA 24018-4917 • • • • GOUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. .. P.0. BOX 2°800 Roanoke, VA 24018 (Srlp` 772-2068 Fax (5':01 772-21 OS For staff use da~~~~ ~yd9 re %~ve~ ~y ~ ...- appiic lien `eetien f~~c~_ vl PC(BZ:; date: `13/99 placards issued: t/- cO5 ate: I n b~~ vZ ~l ~`r~ Case Number: ~/ ~ i - y ~ yy yy~t }-~.77.a'}.~°~r.~,4.•~.y,•.::~~;:,..:;:;?I'eta::i~":~1~~~':~.~.:''::~a~::t;:~iltjt;i'i;o-ijc;L`:;iis;ilijic!i;t i'i~i ~.' i'i'i:"'i?ij i~'~'!I~i'I;ii'i-i~!'i!!!~'`.ii!'~:,'isi'i:i';;i'i~iii!~i~':~i'ii~ii~f ~. ~i'ii'i!i!li `. Check type or" application hied (check all that apply}: ~ REZONING ~ SPECIAL USc" ^VAP,IA,NCE Applicant's name: ~~V~- ~ .~~~~-~'~~~ ~~ ~~T``~-~t~ Fhone: ~~~~,~'~ Address: ~ ~ C~ ~'°l~l~ L ~~, , S; ~;., ~ 1~i~9tf~ jC.~~ ~,~ : Zip Code:Z,~ ~ 1 Owner's name: ~~~~. ~ S ~ ~ ~ Address: Phone: Zip Code: Location of property ~ Tax Map Number: ~ ~, l~ ~' ~ " ~. !ra '~ ~Z ~ ~~~~'~`~~~ ~ ~~ ~ S ~ Magisterial District: ~,~ U~ S.~`'rt /.~t((,- Community Planning Area: ~~~,~ ~~°,~~uG Size of parcel (s1: Existing Zoning: acres Existing Land Use: ~~t1 C-~T ~,~,:~ / ~, :~:: :; ~ ::: :: :~Yi ;;=: :~:~a: iY,. :`~~ ~• jj .~~'~. ••~~ ~: :. Proposed Zoning: 1~ ~' , Fir waif Usa only Proposed Land Use: ~j.~~.E~:S'ai~ 7 ~~ ~- ~ Use Type: Does the parce! meet the minimum lot area, width, and frontage requirements of the requested district? YES ~_ NO IF N0, A VARL=.NCE iS RE~IUIRED FIRST. Daes the parcel meet the minimum criteria for ti^,e requested Use Type? YES ~ N 0 IF N0, A VARIANCE 1S REQUIRED FIRST. . if rezoning request, are conditions being proffered with this request? YES NG :: ~::: ;~:: ..rti :~: Variance of Section(s) __ _ _ of the Roanoke County Zoning Crdinarce in ordar to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT 8E ACCE"?TES IF ANY CF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v rvs v ~s Consultation 8 1 /2" x 1 1 "concept plan Application fee `/~ Application `.~ Metes and bounds derription ~-=<= Pror'fers, if applicable Justification °`K~ Water and Bawer application A.djcining prope:may ownErs 1 hereby certify that l am either the owner of the property or the owner's agent or contract purchaser ano am acting with the knowledg~nd c~sent of the owner. Owner's Signature: ~~,..~ '"` s~'~'c.t,~ ~ ~,~.~~ I~~~ ~ ~ ~ ~ .~~,~ 1,~,r ,~ cuss ~~ y '~ ~ ~J t.- i -?~.~..t' ~ ~-! c-~~ Ott ~- ~.'C ~..,~ i ~~ , r ~ ~= ~~~ IT l a L~ l ~'- !~ ~' C;E i ~ ~" U ~ 11-- t ~! 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N Z~a> 101' 4S 33 S~, ~r T'~.~ . 359r' ^^ 31.42 ~ 8 ~'y{rt~~ ~~ Q 2~ ~ t ~ ,. ~ 4r.a~ 1i0 75 i1Q a c, s ~j ~" o ~ ,,._~ ~ Fare/j[syr Candomini ~~~ ,~~ /~~ N Corrmon .4reo As ZJ ~3 2 . /t a~ ~ ProaQrtio~~ 21.63 a po6a `~./ 24I 34 5 6J 1S ~:~ ~~„ ~ ` ~'' ` s, x oo _ S ~'°~ Z = 2Z ~ ~~~ `~ ~~ 1 RQAN©I~' CflUNTY IlEP:4RTMENT t}F CO~1kIUNITY DL'YELDL'd~ENT ~'aul & Darlene Zelenak Special Use Tax ~ta~a No. 87.1 a-8-7. ~' T- y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 24, 1999 ORDINANCE GRANTING A SPECIAL USE PERMIT TO PAUL AND DARLENE ZELENAK FOR AN ACCESSORY APARTMENT TO BE LOCATED AT 3527 CHAPARRAL DRIVE (TAX MAP NO. 87.10-8-7.6), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Paul and Darlene Zelenak have filed a petition for a special use permit for an accessory apartment to be located at 3527 Chaparral Drive (Tax Map No. 87.10-8-7.6) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 3, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on July 27, 1999; the second reading and public hearing on this matter was held on August 24, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Paul and Darlene Zelenak for an accessory apartment to be located at 3527 Chaparral Drive (Tax Map No. 87.10-8-7.6) in the Cave Spring Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (a) The apartment shall only be used as a residence for members of the owner's family, or as a residence for a person caring for a member of the owner's family. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\ZELENAK.SUP 1 .` _/- _J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 24, 1999 ORDINANCE 082499-9 GRANTING A SPECIAL USE PERMIT TO PENN FOREST CHRISTIAN CHURCH TO ALLOW THE EXPANSION OF AN EXISTING CHURCH TO BE LOCATED AT 3028 PENN FOREST BLVD. (TAX MAP NO. 87.06-3-9), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Penn Forest Christian Church has filed a petition for a special use permit to allow the expansion of an existing church to be located at 3028 Penn Forest Blvd. (Tax Map No. 87.06-3-9) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 3, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on July 27, 1999; the second reading and public hearing on this matterwas held on August 24, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Penn Forest Christian Church to allow the expansion of an existing church to be located at 3028 Penn Forest Blvd. (Tax Map No. 87.06-3-9) in the Cave Spring Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 1 On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 ~ i ~.J ... _ . 5 ~ ~ ~ ' ~ N 96.79 80.63 $0.62 ~ ~ ~ 2~ • -+' ~' 150.77 7.66 \ ~ 22 ~v 25 9.9 ~ ° ~ ~. 3929 3i0(S) 151.64- ji829 ~ 1 ~ 3i 15 ~~~ h I ' QS N .3Lt ! ~ p N~PT 34. ~, 26. ~~ ~ 131.3: 195.68 ~ ... ~ 300(S) ~-.~ 102.7 ~ ~ ~~ • ~, g'7 .~ Forest Blvd. '°~'~°- ~a ~o ~a • Penn 70 103.35 3028 30>6 3024 3020 ~ 1 oa.71 3~0¢ 2'7 . ~ 2 6 . 32. ~ ~'~ ~, 28. - -~ ~ O~ 1 9 . j N ~ 31. ~ r t _ ~, .~o ~ 3302 rn °r N 'to 129.8 ~0 ~~ ~ ~ ~ o w ~ .~~~ a Penn Forest ~ ~ ~' ~, ,~~ ~ Q ~~' -~~- ~ 2 33.~L-.-~ a Christian Church ~~~ ~' ~15~a2~~ Ao. 33n8 97.37 ~~ 129.8 - ~''~~ ~1 ~? ~1 ss 1 ~ , d r 2.49 Ac. ~$~ 8~' ,~ A '~' ~ y~ o D~ ~ ~6 .~ a 3_a ~' o Piney Gro ve r'~ ~` ~~' ~6~ ~~ o .~ Chas tia~ Church ~ ,~~ _ `' ,- 129.8 ~ ~,~ , ~3~,~~ 3326 , - 1 ~ ~ 2 ~. . 6 ~~~~ o o Trs of Penn Fcrest ~~ , } " ~ ~ ~, ~ ~ 129.8 Chris ;'an Church ,~~~~ ~-~ 9~ ~~ 8 . ~-~-~ 9 ~o .~ ~ 5 3328 ~~ 3 + ~. J` ~~ ~ ~S 129.8 5 ~~ 6 . `~ Cam, O cn 6 3332 ~ ~ 09 ~ 5`~~O ~ 5 c°',a 3 7 . ~t,.'~ ~ 5 i 72.75 FJ . ~ E ~~~'~ 1 U' ~ ~ 3_52 rn ~ ~ ~ s,~ ~g ~ 5 ,~ 3 0 . ~ 129.8 v' 1 02 )9 ~ ~ .3 -:8 mot'' A S .~ ~ ~ 3 8 . cro ~ - 33i5 3J64 A ^_ ~ . ROANOKE COUNTY DEPARTMENT OF CQ.MMUNITY DL'YELOFMENT Penn Forest Christiana Church Special Use Tax Map Nc~.87.06-3-9 e T-.~' PETITIONER: PENN FOREST CHRISTIAN CHURCH CASE NUMBER: 29-8/99 Planning Commission Hearing Date: August 3, 1999 Board of Supervisors Hearing Date: August 24,1999 A. REQUEST Petition of Penn Forest Christian Church for a Special Use Permit to allow the expansion of an existing church, located at 3028 Penn Forest Blvd., Cave Spring Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION Before the public hearing began, Mr. Witt announced that he would be abstaining from all discussion on the petition due to a conflict of interest and he left the room. D. RECOMMENDED CONDITIONS None. E. COMMISSION ACTION(S) Mr. Robinson moved to recommend approval of the petition. The motion carried with the following roll call vote: AYES: Robinson, Ross, Thomason, Hooker NAYS: None ABSTAIN: Witt F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other ~~ ~ Terrance Ha ington, ecretary Roanoke unty Planning Commission STAFF REPORT PETITIONER: Penn Forest Christian PREPARED BY: Hunter Armstrong Church CASE NUMBER: 29-8/99 DATE: 8/3/99 Summarv This request is for a Special Use Permit to construct a stormwater detention pond behind Penn Forest Christian Church. The pond will be constructed on an empty plot southeast of the existing church structure. The property and all surrounding properties are zoned R-1 Residential. The area is designated Neighborhood Conservation in the 1998 Roanoke County Community Plan. The proposal is consistent with the policies and guidelines of the Community Plan. The detention pond would be built to accommodate the church's structural expansion. In March of 1997, the Board of Supervisors approved a Special Use Permit request for the church to add a 12,940 foot fellowship hall to the rear of the church. With the application, MarshWitt Associates submitted a proposal for a detention pond in the southwest corner of the church property. After the board approved this proposal, MarshWitt added an additional pond to the design on an adjoining tract of land. The church is purchasing this land, but since it was not part of the original special use permit, the church must now obtain a special use permit on this land. The new location is located at the lowest point on the property and eliminates the need for underground drainage pipes. The proposed stormwater detention pond would be approximately 4000 square feet in area. No other design specifications were included in the application. Staff Conclusions The petitioner's proposal is consistent with the Community Plan. The staff recommends a favorable recommendation to the Board of Supervisors with the condition that the pond conform to the requirements set by the Roanoke County Drainage Standards manual (505.02.6). • For staff use on/y • COUNTY OF ROANOKE ~ dat~~~~ e~~~ re:e,~~~: ~- • • DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. P.o. Box 2Q8o0 Roanoke, VA 24018 t 540` 772-2os8 Fa ; t;':o ~ 772-2 ~ 08 fee: IPCiB~A ¢a,ae: placards ~ ued: eG5 ata: Case Number: ~~r~~{~, _ _ ..W~ i 5' t' .Check type of application f'le (chec!< all that applyl: ^ REZONING f~ SPECIAL USE ^VARIA.NCE Applicant's name:, Zip Code: t Address: © Phone: Owner's name: '-' Zip Code: Address: ( ~,+~~> c.~ ~ ~f Location cf property: Tax Map Number: ~ ~'~® Magisterial District: ~~,~- ,,~ ~ Area: ` ! i ~ ~. ~~,~ ~ ng Community Plann Size of parce( (sl: Existing Zoning: ~ acres Existing Land Use: -~• ~ sq.ft. ~.. _. . ~~ .I . _ I:I '.~:: ~`~ ~ :~iiai;;~;;;:i'!i::?is@~ I'~~ ~~a l ilia:: .:Yi:i~~ jjrr''77 ``~~ j ~ . o ~ r7 U n y se Proposed Zoning: ~ ~~ Sra Use Type: Proposed Land Use: ,~ ! C Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES NO IF N0, A VARI?.NCE IS REQUIRED FIRST. ~.-~ N O d Use Type? YES ~ Does the arcel meet the minimum criteria for t~ ~e requeste IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being prof ~ erect with this request? YES NC ~', I ~:~. .~ . Variance of Section(s) of the Roanoke County Zoning Ordinance in oroar to: Is the applicaticn complete? Please checiC if enclosed. APPLICATION WILL NOT 8E ACCEPTED IF A.NY OF T'riESE ITEMS ARE MISSING OR INCOMFL~E. R/S V \ f R/S V Consultation 8 112" x 1 1 " concept plan Application fee Application "'~±~ Metes and Bounds description ~'--«, Proffers, if applicable .~~~` lication I Adjoining propery owners Justification ~ ~ `~~? Water and sewer app l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner ,) Owner's Signature: ~' ~ . ~-: June 16, 1999 • Penn Forest Christian Church 3028 Penn Forest Blvd. Roanoke, VA 24018 (540) 774-2445 Terrance Harrington, AICP Director of Planning, County of Roanoke Department of Planning and Zoning PO Box 29800 Roanoke, VA 24018 Dear Mr. Harrington, ~" .~ Ministers and Staff: Derry Gray Senior Minister Elwood McAllister Youth Minister Suzie Deans Secretary Attached, please end copy of Rezoning and Special Use Permit application for Tarr Map Number 87. D6 - 3 - 9, along with architect's copy of Scope and Location of proposed property. On March 25, 1997, we were approved for a Special Use Permit for Ta.Y Map Numbers 87. D6 - 3 - 27, 28, 29, 3D, 31. Our intention for proposed property is to use as a Storm Water Retention Pond. Please include this request at the next possible Roanoke County Board of Supervisors • public hearing. If you have any questions, please feel free to contact me at any time. Sincerely, j,IJ~~ ~.~.._..- r J G. Kevin Maze Cell - 293-8659 Home - 776-3408 "WISE MEN STILL SEEK AND SERVE HIM DAILY" ~~~ o~ N1V3d ~ ~ K ~ H~9(iH~ Nlb'1SI~f~ 15~0~ NN~d ~ ~ 9NlQ"il(19 350d~lfid-Ilf1W ~ ~ ~ ~ ~ ~ ~ N~{"1d 1d37N0~ s • • ~ ~3 -~-~..~_ w H x U W vi A a O G~ H W O w r~ ~3~ b ~ ~ ~~~~ ~ l ~ ~ ~~ a~ 7- ~~ ~~ ~~~ w a, ~~m 5 a P n . I `dINl9~lln 'a~loNdoJ 'an'19 15~~Od NN~d ~ ~ I .. ~y `~ " I H~?JfIH~ N'd,I1Sl JH7.15~2JOd NN~d ' a ! ? o ~ a ~ v ~ ~,,~5 ly N011144'd 9N14'11f19 350d2Jfid-I1'If1W ~~ ~ IE ~ Ie g ~~ a ~ _ ~, I~ i e f • • >g Qm ~_ ~....,- _ ~ ~~ N N 80.63 5 G' ~ a, 2 ~ . ~.' "' 96.79 $0.62 150,77 7.66\ z~%'^ ~ ~ 3.25 9.9 ''~`' 25 310(S) 15 i .64 j7a 2g ~ %~ 302' ~ ^h r 3 (. °' 3~. 'N~. ~6. ~' ~ 131.3: p NOR ~' ~ ~ - ~ co ~ 195.68 `..• _~ R~ • ~ 87 _~ 102.7 Blvd. '® 70 70 Forest 70 70 • P e~.n 3v~s 103.35 3028 3024 .3020 ~ 108.71 ,3104 ~8. 2~• ~ ~~. w 32. ~ ~ 29. - N N .> ~ 3302 ~ ~ ~ ~3 ~ cNn~'',, ~ / 129.8 j ~~ ~ ° .~ ~ ~1• Penn Forest ~ ~" v ~ 3`~~ j 33. a Christian Church ~~ ~ ~~ 5~g2-,, ~a 2 ~~~ .3308 97.37 _ •,~ {~ ~ `c~ s 13~. 129.8 3 0 . ~ ~1 1 x210. ~~~ ~6 ~`~ fi ~ _ ~ ~ 33~~ 2.49 Ac. 8'~ $" ~. ~ '" '~~~ ~~g 3 ~, 34 ~~~ o Piney Grove ~ ` ~`~ ~ ° Christian Church ;o - ~ ,~~.., `'~ r~ ~~ 129.8 ~~ -, ~~-. _- ~34 's 3325 ~:o~ ~ p4 ~ ~ 1 . r) 6p• 3 5 . `~~ j g Trs of Penn Forest ~ ~`~ ~ °~ ~''-'~ Chris ~'an Church ~°` ~~ 96 ~ 8 ~ a o ° 129.8 '~~ ~ ~ `~ 3 , ~~ ~ ~ 5 3328 Go ~ $ ~ . ~ l`~!/ 8 0 ~ o - p~'1 ~ • 9 ,7 129.8 ~ ~ 5 ~ p J o,. S° ~O t O ti .33.32 :~ °` ' ~ "~~ ~5 cn 0 51 72.75 ~J . ~,~ 6 ~,.~~~ J 129.8 ~ .1 ? J9 `O ~ 33.3d ~6, ti ~~ 3538 ~ 4. ~ o '0 29. a 38. ~ ~ - 33;s ~ ~ ~ 3.3x4 ~m . ROANOXE COUNTY Penn Forest Christian Church, DEPARTMENT OF Special Use COMMUNITY DEVELOPMENT Tax Map No.B i.06-3-9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 24, 1999 ORDINANCE GRANTING A SPECIAL USE PERMIT TO PENN FOREST CHRISTIAN CHURCH TO ALLOW THE EXPANSION OF AN EXISTING CHURCH TO BE LOCATED AT 3028 PENN FOREST BLVD. (TAX MAP N0. 87.06-3-9), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Penn Forest Christian Church has filed a petition for a special use permit to allow the expansion of an existing church to be located at 3028 Penn Forest Blvd. (Tax Map No. 87.06-3-9) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 3, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on July 27, 1999; the second reading and public hearing on this matter was held on August 24, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Penn Forest Christian Church to allow the expansion of an existing church to be located at 3028 Penn Forest Blvd. (Tax Map No. 87.06-3-9) in the Cave Spring Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\PENNFRST.CH 1 :~ °" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 24, 1999 ORDINANCE 082499-10 TO CHANGE THE ZONING CLASSIFICATION OF A 0.86-ACRE TRACT OF REAL ESTATE LOCATED AT 4736 STARKEY ROAD (TAX MAP N0.87.07-1-17) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1C TO THE ZONING CLASSIFICATION OF C-1 UPON THE APPLICATION OF H. PATRICK RUSSELL WHEREAS, the first reading of this ordinance was held on July 27, 1999, and the second reading and public hearing were held August 24, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 3, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 0.86 acres, as described herein, and located at 4736 Starkey Road (Tax Map Number 87.07-1- 17) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of C-1 C, Office District, Conditional, to the zoning classification of C-1, Office District. 2. That this action is taken upon the application of H. Patrick Russell. 3. That said real estate is more fully described as follows: BEGINNING at an old iron pin on the northeasterly corner of the intersection of State Route 904 (formerly Route 119) and the former Old Baird Mining Road, now or formerly the property of Old Heritage Corp.; thence leaving said beginning point and with the easterly line of said Route 904, N. 11 °. 08' 27" E. 125.30 feet to an old pipe on the same; thence leaving said road and with the line of the property now or formerly the property of Harless D. Pickett S. 73 °. 05' E. 342.35 feet to an old pipe on the line of the property now or 1 s formerly Kenneth D. Tuck (DB 1120, pages 480-482); thence with the same S. 21 °. 48' 01" W. 167.53 feet to an old pipe on the line of said Old Heritage Corp. property; thence with the same the following six courses and distances: N. 36 °. 53' W. 83.0 feet, N. 49 °. 23' W. 35.5 feet, N. 64 °. 08' W. 40.0 feet, N. 72 °. 38' W. 50.0 feet, N. 83 °. 23' W. 95.4 feet, and S. 88 °. 56' W. 34.3 feet to the Place of Beginning and containing 0.8666 acres as shown on plat prepared for Harry P. Russell and Eileen A. Russell by Jack G. Bess, CLS, dated December 8, 1988. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 1 ~V c~ V N V N ~~ --~ N ~a h r Q~ _U S-r -j-~ ~1 ROANO.KL' COUNTY I3. Petrick Russel I.~ DEPARTMENT OF Rezoning C-1C to C-I Tc~x Map No.87.07-1-17 Cp~'Mt1'tYITY D~'VELOPMENT ./ '• PETITIONER: H. PATRICK RUSSELL II CASE NUMBER: 31-8/99 Planning Commission Hearing Date: August 3, 1999 Board of Supervisors Hearing Date: August 24,1999 A. REQUEST Petition of H. Patrick Russell II to rezone approximately 0.86 acre from C-1 C to C-1 to remove conditions to allow expansion of a dental office, located at 4736 Starkey Road, Cave Spring Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked about the septic system. Staff said the site has public water and a septic system; however, county sewer is available. D. PROFFERED CONDITIONS None. E. COMMISSION ACTION(S) Mr. Witt moved to recommend approval of the petition. The motion carried with the following roll call vote: AYES: Witt, Robinson, Ross, Thomason, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other l Terrance Har 'ngton ecretary Roanoke unty Planning Commission STAFF REPORT C7 PETITIONER: H. PATRICK RUSSELL II CASE NUMBER: # 31 - 8/99 PREPARED BY DATE: John Murphy PARTI • • A. EXECUTIVE SUMMARY 81 3/99 This is a request of H. Patrick Russell II to rezone the property located at 4736 Starkey Road from C-1 conditional to C-1. Currently there are four (4J proffered conditions that prohibit the building from being enlarged, limit access, limit uses and limit signage. Dr. Russell is requesting to make site changes for his dental practice, including enlargement of the building and is requesting a C-1 zoning to do so. The .87 acre property is designated as Transition in the 1998 Community Plan and is located in the Cave Spring Community Planning Area and the Cave Spring Magisterial District. B. DESCRIPTION This petition is a request to rezone the subject property from C-1 conditional to C-1, Office District for an expansion of the applicant's dental practice. In 1987 the previous property owner had a rezoning approved from R-3 to B-1 with four (4) proffered conditions. The intended use at that time was for an editorial office for religious publications. The proffered conditions were as follows: 1. The existing structure will be utilized without enlargement. 2. The petitioner will work with the adjoining landowner in an effort to obtain access onto Hunting Hills Drive for the entrance to the property. If efforts are unsuccessful, the driveway and parking plan will be in accordance with the site plan prepared by Ronald Martin, Architect. 3. There will be no printing in connection with the business. 4. The sign constructed on the property will not be larger than twenty-four (24) square feet. C. APPLICABLE REGULATIONS Medical offices are permitted in the C-1 zoning district. Expansion of the building and additional parking wil( require site plan review for compliance with current site development standards, stormwater management regulations and building code regulations. VDOT may reevaluate the entrance. The Roanoke County Health Department may require changes to the septic system or connection to public sanitary sewer. 2 PART II A. ANALYSIS OF EXISTING CONDITIONS L c 'on -The property is located at 4736 Starkey Road, just north of Hunting Hills Drive. Topo~ra~hyNegetation -The site is generally flat. The rear of the property has a thick growth of mature trees. Surrounding_Neighborhood - To the north of the subject property is a former brick residence, zoned C-1, currently being occupied as an appraisal office, and owned by the applicant. Immediately adjoining to the south, between the site and Hunting Hills Drive, is a narrow strip of land owned by Old Heritage Corporation zoned R-3. Across Starkey Road is the Jefferson Office Park and several brick ranches which are currently being rented for residential uses. These properties are zoned C-2. B. ANALYSIS OF PROPOSED DEVELOPMENT Site La~out/Architecture -The site is generally flat with a paved driveway access to Starkey Road. The concept plan submitted by the applicant shows an addition of 1800 square feet and seven (7) additional parking spaces. The building addition is shown extending to the east and to the north of the existing structure. The additional parking spaces are situated to the rear of the primary structure beside the garage. The existing structure is a painted, two-story brick house converted to a dental office. i Access -The site is currently accessed from Starkey Road by a paved driveway. Traffic Circulation -The existing site has access from Starkey Road and a tie to the adjoining office commercial property parking and drive. This adjoining site to the north is under the same ownership as the subject property. Fire & Rescue/Utilities -Public water currently serves the site and public sewer is available. Fire and Rescue services will continue at current service levels with the Cave Spring Fire and Rescue Squad as primary response units. i n -The existing site has a current road frontage of 125.30 feet. The C-1 sign standards allow .5 square feet of signage for each foot of road frontage. Should the proffered condition be removed that restricts the signage on the site to a maximum of 24 square feet, the allowable signage could increase to a maximum of 62.65 square feet. A freestanding monument sign exists on the site and with 100+ feet of road frontage a freestanding sign would be permitted under current sign standards. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The subject property is designated as Transition in the 1998 Community Plan. Transition areas generally serve as buffers between highways and nearby lower intensity development. Intense retail uses are discouraged in transition areas, which are suitable for office, institutional and small- scale coordinated retail uses. A high degree of architectural design and environmentally sensitive site design is encouraged. 3 / - LD D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARDS With the proposed addition to the building and parking expansion within a commercial zoning district, site plan review will be required. Through the review process the site will be developed in compliance with the Roanoke County development standards. PART III A. STAFF CONCLUSIONS Since the mid 1980s this general area of Starkey Road has gradually transitioned from an office commercial, retail commercial and multi-family zoned corridor to that of an office C-1 and retail C-2 corridor. In 1987 this property was rezoned from R-3, multi family to B-1 with proffered conditions. During the 1987 rezoning public hearings there were no citizen comments related to this application. Staff feels that an unconditional C-1 zoning at this site conforms with the Community Plan and is consistent with the surrounding neighborhood. Staff recommends approval of this request. • r~ • • COUNTY 0~ ROANOKF DEPT. OF PLANNING AND ZONING 5204 Bernard ~7r. __ F.O. Box 2°800 Roanoke, VA 2x018 540` 772-2068 FAX {540 1 772-? i G8 date re;~c's I ° received 4 j =~ ~ --- ~ JJ ii t PCI ,~ ~ ca app r ~ c05 d u plat r ace: Cas Nurnher: ~~ ~~~~ 1 Cneck type or application filed {check a(I that aopiy): / -- ~D ~^ ARIA.NCE CXJ REZONING ^ SP".IAL USc ^V Applicant's name: H Patrick Russell II Ph°ne: 772-71 35 , Zip Cade: Address: 4736 Starkey Rd. SW 2401 4 Phone: Owner's name: SAME Zip Code: Address: Location of property: Tax Map Number: 87.07_1 -1 7 1 4736 Starkey Rd. SW . Magisterial District: Cave S tin Roanoke VA 24014 _ Cammunity Planning Area: Size of parcel {s1: Existing Zoning; C-1 C .8666 acres Existing Land Use: Dental Office sq.ft. ;~;:: :~~- ~; ~+ °:: ~`~~'` .,f.. :,~ ~. .~ ~:: ~ ~il: ~. i 'sl.`:i~` ~ ~ :~X. ~ . :~~~ ~~~~ :. :I Proposed Zoning: C_1 For scarf use only Proposed Land Use: Dental Office use Type: i! Does the parcei meet the minimum iet area, width, and i•rontage requirements of the requested disrict? YES X NO IF N0, A. VARIr.NCE IS REQUIRED FIRST. Daes the parcel meet the minimum criteria far ti-~e requested Use Type? YES X i`~O IF N0, A. VARLANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO ;~~;~ .~ . i l~~ Variance of Section{s) or the Roanoke County Zoning Grdinance in order ta: Is the application complete? Please check if enclosed. APPLICA l iUN WILL Nu i rsz_ t~.~~.~r ~ ru it r.~~ : ~.~r- THESE ITEiViS ARE N1ISSING OR INCOMPLE T ;_. R!5 V Fi/5 V R/5 V Consultation X 8 1 /2" x 1 1" concept plan ~ Application fee w55 X ~ Application >'«< Metes anal bounds description Proffers, if applicable X Justification ~?~~ Water and se~Ner ap~licaticn X ~ . I Adjoining properly owners l he.~eby c2rriry that l am er'ther the owner of the property or the owner's agent or contract purchaser ano am acting with the knowledge and conszn~t of the owne~. Owner's Signature: ' - H. Patrick Russell ll, D.M.D., M.P H., P.C. ,.._.. ~ 4736 Starkey Road, S.W. ~ ` Roanoke, Virginia 24014 (540} 772-7135 Dear Members of the Roanoke County Planning Commission, and the Honorable Roanoke County Board of Supervisors, I, H. Patrick Russell II D.ivLD. would like to petition the Board of County Supervisors to consider an appeal to remove the four proffered conditions that exist on parcel =87.07-1-17 (4736 Starkey Rd. SW). Proffer (1) states that the existing structure will be utilized without enlargement. This existing structure is now being utilized as a dental office. The dental practice located at 4736 Starkey Rd., has y grown to a point that the facilities as they stand, are not large enough to accommodate future growth. Mr. Ron Martin has sketched a concept plan that would allow for a one story 1800 square foot addition of space at the rear of the existing house. The extra 1800 square feet would allow additional treatment rooms, another sterilization room, a large business office,~conference office and a handicapped batlLToom facility. The new addition would be of the same architecriiral design and would use similar building materials. With the remo~~al of proffer (1 j. this would also allow us to inquire into the feasibility of a completely new r"acairf on this ,parcel of Land. - . Proffer (2) has been addressed by the previous owner, apparently to no avail. Proffer (3) states that there ~,vi11 be no printing in connection with the business operation. Proffer (4) states that the sign constructed on the property tivill not be Larger than twenty-four square feet. The removal of this proffer will allow for placement of furore associate(s) name(s) on the sign. • • • ~_J GURRENT ZONING G-I SEVEN (7) NEW PARKING SPADES PROPOSED 1,800 SF. BUILDING ADDITION - EXISTING 2-STORY DENTAL OFFiGE --~- GURRENT ZONING R-3 _ 167G3~ ~I °48 01~~' - - -~-~_ iANITARY SEY`4ER ~ tA~cMENT Q ~C r ~ ~~ ;~ ~0 ~ .. 0.8666 ACRES m~~ - ~ 0' --"- - ~ '~- t IW .~~ SETBACK LINE ~ OO I EXIST. GARAGE ~ m ~+ O o a. m ~, I m ~ m 'n ~ PAVED q g: 1 ~• I ~Q.q~ ' Q `PAVED ~ DRIVE I - W / '" Fra>` ffy~rzkur ~ (oae ~c~'<j i rr / . FORMERLY Y OF OLD E GCRP. rr CHAIN LINK Ff ~_ i i _~ I i ~ ~ GURRENT ZONING G-I SETBACK LINE -~~ W O __- - - TO ROUTE 41q ,~. ~iRK kY~RraNr ~pNt 6LDGe, - ~ 111 082"1 - ST,m,R~G~~' 4'ZO~`i7 EXISTING DROP-INLET 5 f T~ PLAN SCALE: i" = 50'-O" TAX MAP ~ :81.01-I-11 ADDRESS: 4136 STARKEY ROAD GURRENT ZONING: G-la OWNER: H. PATRICK RUSSELL, II EILEEN A. RUSSELL 5256 FLfNTLOGK ROAD ROANGKE, VIRGINIA 24018 GURRENT USAGE: DENTAL OFFICE ACREAGE: 0.8666 ACRES PARKING- REQUIRED: 14 SPADES (~ PER PRACTITIONER) TO STARKEY -- frR ~. rf r4 R~r -~ ~aur: L3toctC~ aao, SITE PLAN for PROPOSED EXPANSION scALie: r ~ ~'-o~ b-i-3a GONGr?'T PLAN r~ H° PAiRlGK ~., fl, DhG7 4T'_{s ST,ARICEY ROAD RDANCk~, Y1RbINIA -rsi1, SPA Bec 9067 CH 1sd S%{ ~_ SFr ~ ~ g(~1qq ~ ~1 90-i10= ..~ 'i 1 ~~ i v N V N ~i --~ r a ROANOKE COUNTY H. Patr~i,ek Russel II DEPARTMENT OF Reryon~.ng C-1C to C-1 COMMT_TtVITY DEVELOFMENT Tax Map No.87.07-1-17 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 24, 1999 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 0.86- ACRE TRACT OF REAL ESTATE LOCATED AT 4736 STARKEY ROAD (TAX MAP N0. 87.07-1-17) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1C TO THE ZONING CLASSIFICATION OF C-1 UPON THE APPLICATION OF H. PATRICK RUSSELL WHEREAS, the first reading of this ordinance was held on July 27, 1999, and the second reading and public hearing were held August 24, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 3, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 0.86 acres, as described herein, and located at 4736 Starkey Road (Tax Map Number 87.07-1-17) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of C-1C, Office District, Conditional, to the zoning classification of C-1, Office District. 2. That this action is taken upon the application of H. Patrick Russell. 3. That said real estate is more fully described as follows: BEGINNING at an old iron pin on the northeasterly corner of the intersection of State Route 904 (formerly Route 119) and the former Old Baird Mining Road, now or formerly the property of Old Heritage Corp.; thence leaving said beginning point and with the easterly line of said Route 904, N. 11 °. 08' 27" E. 125.30 feet to an old pipe on the same; thence leaving said road and with the line of the property now or formerly the property of Harless D. Pickett S. 73 °. 05' E. 342.35 feet to an old pipe on the line of the property now or formerly Kenneth D. Tuck (DB 1120, pages 480- 482); thence with the same S. 21 °. 48' 01" W. 167.53 feet to an old pipe on the line of said Old Heritage Corp. property; thence with the same the following six courses and distances: N. 36 °. 53' W. 83.0 feet, N. 49 °. 23' W. 35.5 feet, N. 64 °. 08' W. 40.0 feet, N. 72 °. 38' W. 50.0 feet, N. 83 °. 23' W. 95.4 feet, and S. 88 °. 56' W. 34.3 feet to the Place of Beginning and containing 0.8666 acres as shown on plat prepared for Harry P. Russell and Eileen A. Russell by Jack G. Bess, CLS, dated U: \WPDOCS\AGENDA\ZONING\RUSSELL. RZN T°~ December 8, 1988. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCSWGENDA\ZONING\RUSSELL.RZN 2 ~~ _ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 24, 1999 ORDINANCE 082499-11 TO CHANGE THE ZONING CLASSIFICATION OF A 6.73-ACRE TRACT OF REAL ESTATE LOCATED IN THE 3700 BLOCK OF CHALLENGER AVENUE (TAX MAP N0.50.01-1-1) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2 TO THE ZONING CLASSIFICATION OF R-4 WITH CONDITIONS UPON THE APPLICATION OF GOLDEN HOMES, INC. WHEREAS, the first reading of this ordinance was held on July 27, 1999, and the second reading and public hearing were held August 24, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 3, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the zoning classification of a certain tract of real estate containing 6.73 acres, as described herein, and located in the 3700 block of Challenger Avenue (Tax Map Number 50.01-1-1) in the Hollins Magisterial District, is hereby changed from the zoning classification of C-2, General Commercial District, to the zoning classification of R-4, High Density Multi-Family Residential District. 2. That this action is taken upon the application of Golden Homes, Inc. 3. That the owner ofthe property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (a) A maximum of 54 total residential units will be constructed. (b) Freestanding exterior lighting shall not exceed 14 feet in height. (c) Where existing perimeter vegetation (minimum 15 foot natural buffer) 1 cannot be maintained, Type B, Option 2 screening and buffering or an equivalent innovative landscape design shall be employed along the site's south, east, and north boundaries. 4. That said real estate is more fully described as follows: BEGINNING at a point on the west side of Challanger Avenue approximately 260 feet north of the Roanoke City/Roanoke County boundary, S. 70 °. 43' 00" E. 259.42 feet; thence S. 33 °. 28' 04" E. 90.79 feet; thence S. 68 °. 40' 39" E. 41.17 feet; thence N. 47 °. 27' 02" E. 136.00 feet; thence N. 69 °. 15' 07" E. 98.99 feet; thence S. 66 °. 24' 56" E. 384.75 feet; thence S. 21 °. 51' 38" E. 461.64 feet; thence N. 70 °. 43' 0" W. 947.58 feet; thence N. 21 °. 30' 14" E. 174.49 feet; thence N. 70 °. 43' 00" W. 280.67 feet; thence N. 35 °. 12' 22" E. 65.75 feet; thence N. 34 °. 34' 31" E. 12.21 feet to the Point of Beginning. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Nickens to adopt the ordinance with conditions, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens NAYS: None ABSTAIN: Supervisor Johnson A COPY TESTE: Brenda J. Hol n, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 .~(1V R 4~ilY4KE COUNTY DEPAR7'M'ENfi OF C4~d3IUNITY D~'YEL4FMENT Golden .Homes, Inc. Rezoning C-2 to R-4 Trxx ~ylap No. 50.41-1-1 ~, PETITIONER: GOLDEN HOMES CASE NUMBER: 32-8/99 Planning Commission Hearing Date: August 3, 1999 Board of Supervisors Hearing Date: August 24,1999 A. REQUEST Petition of Golden Homes Inc. to rezone approximately 6.73 acres from C-2 to R-4 to construct multi-family residences, located in the 3700 block of Challenger Avenue, Hollins Magisterial District. B. CITIZEN COMMENTS Pete File with Famous Anthony's said he is in favor of the request and clarified his access points to Route 460. He noted his concern with the joint utilization of existing stormwater management area. C. SUMMARY OF COMMISSION DISCUSSION Mr. Ross announced that he would be abstaining from all discussion on the petition due to a conflict of interest. He excused himself from the meeting. Jyke Jones, architect, responded to questions from the Commission as follows: the steep portion of the drive is 8 to 11.5% slope; all existing access points to Route 460 will be utilized and he does not expect a new traffic signal to be installed. D. PROFFERED CONDITIONS 1) A maximum of 54 total residential units will be constructed. 2) Freestanding exterior lighting shall not exceed 14 feet in height. 3) Where existing perimeter vegetation (minimum 15 foot natural buffer) cannot be maintained, Type B, Option 2 screening and buffering or an equivalent innovative landscape design shall be employed along the site's south, east and north boundaries. E. COMMISSION ACTION(S) Mr. Witt moved to recommend approval of the petition with proffered conditions. Mr. Robinson said he will support the motion but noted his concern with the impact on schools in the area and the property's lost potential for C-2 use. The motion carried with the following roll call vote: AYES: Witt, Robinson, Thomason, Hooker NAYS: None ABSTAIN: Ross F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report ~~Other A Terrance Harr gton, ~~cretary Roanoke C my Planning Commission ' EYI~'~T~N ~ + ~ .I~E~y C ROA.Nt~~ VIItGINTA, ~~ ~ 3 AUGUS?' lggg PRCr~g~~~ Cp~TTIQNS %- 7 1 • A m~mum of 54 total residue units w~.i be strue hied. Z ~ ~ree3t~~g ext'c~o~ ligbiing shall not exceed 1 ~ feet ' ul be~g~, mere e~~ p~m~. Yegetatia~n (minimum 15 hoot na mat be ~~~ T~ ~~ 2 s ~ bu.~er) innovative J~ds dew ~ and btt~ering pr ~ eQu~valent aorta boundaries, ~~'~ ~~ ~ ms`s soat]i, east sad ~ ~~ ~ ~ ,~ STAFF REPORT PETITIONER: GOLDEN HOMES INC. PREPARED BY: TIM BEARD • PARTI A. Executive Summary CASE NUMBER: 32-8/99 DATE: AUGUST 3, 1996 This is an unconditional request to rezone a 6.73 acre parcel from C-2 General Commercial to R-4 High Density Multi-family Residential to construct amixed-use residential complex adjacent to the Roanoke CountylCity boundary off US 460 East. The petitioner's proposal generally conforms with the Transition designation of the Community Plan (multi-family residential at a maximum density of 12 units per acre). The site is also designated Core and Principal Industrial. High density residential design guidelines are provided for in Core areas. The proposal is not consistent with Principal Industrial area policies found in the Community Plan. B. Description U~ Petition of Golden Homes Inc. to rezone approximately 6.73 acres from C-2 to R-4 to construct 54 multi-family dwelling units, located in the 3700 block of Challenger Avenue, Hollins Magisterial District. C. Applicable Regulations Multi-family dwellings are allowed by right in the R-3, R-4 and C-1 zoning districts and by Special Use Permit in the AV district. In all cases, multi-family dwelling units are subject to use and design standards. General standards include the following: 1) minimum 30-foot front setback for all structures; 2) minimum 20-foot front setback for principal structures; 3) minimum 25-foot principal structure rear yard setback; 4) additional setbacks where required by the screening and buffering ordinance; 5) minimum building separation distances depending on windowless walls and facing living areas; 6) minimum open space and residential area requirements and; 7) adequate public service vehicle turnaround areas. Specific to the R-4 district are these additional standards; 1) minimum lot size requirements based on total number of units proposed; 2) maximum project density of 24 dwelling units per acre; 3) public water and sewer availability and; 4) minimum 10 percent common open space and recreational area requirement. Site plan review will be required. VDOT entrance permits are required prior to the issuance of building permits. VDOT has recommended against the construction of a new commercial entrance due to the site's limited frontage and close proximity to existing business access points. r~ PART II ! r- 2 • A. Analysis of Existing Conditions Location: The subject site adjoins the southeast side of US 460, the proposed project entrance lying 230-240 feet east of the Roanoke City corporate limits. The property is in the Bonsack Community Planning Area and urban services are available. To~ography/V~c etation: The western panhandle of the tract is flat excluding a drainage ditch paralleling US 460. Approximately 500 feet east of the proposed entrance, existing contours increase dramatically before leveling off generally over the westernmost 300-400 feet of the site. Existing elevations vary approximately 100 feet east-to-west across the site. Excluding the panhandle area, the property is covered by dense stands of hardwood and evergreen trees. Significant vegetation would be taken by the grading necessary to develop this site according to the concept plan. Surrounding Neighborhood: The petitioner's property and those adjoining on the west are zoned C-2. These parcels are developed with retail and service commercial uses. North and east of the subject site are undeveloped I-1 zoned tracts. To the south stand scattered residential dwellings in the City of Roanoke. B. ANALYSIS OF PROPOSED DEVELOPMENT Design/Architecture: The applicant proposes 30 garden apartment units in two separate buildings of three stories each in the central portion of the site and 24 two- and three-bedroom apartments laid out and constructed in townhouse style toward the rear (east end) of the property. All units are projected to have brick and wood exteriors. The rear units are expected to be one or two . stories high. Maximum allowable building height would be unrestricted in this case since the subject parcel adjoins no R-1 or R-2 zoned properties. The overall density of the proposed development is 8 units per acre. In regard to demographics, approximately 12-14 school age children can be expected to live on-site based on total units proposed. Access: Concept plan indicates a 25-foot wide access drive leading from US 460 to parking areas accommodating the westernmost two proposed apartment buildings continuing eastward uphill to the remaining townhouse-style units. County Engineering staff recommends that a traffic analysis be prepared by the applicant and that, at a minimum, the eastbound deceleration lane of US 460 be improved. VDOT has requested that no new entrance be constructed and that a cross-access easement for future use be worked out with either Famous Anthony's or Acme Business Machines. Internal Circulation: Although circuitous, the proposed access drive design submitted follows existing contours with the exception of the northern loop connection between the lower two buildings and those higher elevation units to the east. County Engineering has suggested acquiring land from Famous Anthony's and possibly obtaining cross-access easements from adjoining property owners to the north through undeveloped industrial property. The possibility of signal light installation exists. Traffic Generation: Total traffic generation for this mixed use proposal is estimated at 300-400 trips per day. 1997 AADT for US 460 was 26,000 vehicles. In the five-year period 1994-98, three accidents were reported for the 0.1 mile segment from the city limits to the median cut in front of Advance Auto. • ~" / Fire & Rescue/Utilities: Emergency vehicle travel time is within acceptable limits for both Roanoke City and Read Mountain crews which serve the area. Public water and sewer are available and developer will be required to connect to these services. The Engineering staff has noted its concern with stormwater management-detention area to be utilized appears in the north central portion of the concept plan. Parking/Landscaaina/Amenities: Parking is sufficient at slightly more than two spaces average per unit proposed throughout the project. Only a very limited amount of screening and buffering for interior parking areas and mechanical equipment is required per ordinance {site is not bordered by any less intensive zoning districts. Staff suggests petitioner maintain as much existing perimeter vegetation as possible and, where that cannot be accomplished, provide Type B Option 2 (15 foot buffer yard with small evergreen trees and evergreen shrubs) screening and buffering along the south, east and north boundaries of the parcel. Pedestrian paths and bikeways are desired. C. CONFORMANCE WITH THE COMPREHENSIVE PLAN The subject site is designated Transition, Core and Principal Industrial. Transition affects only a limited distance along the proposed entrance drive. The Core designation underlies the central site and, as stated by the applicant favors high density residential development where direct access to major streets and public utilities and institutions can accommodate the proposed development density. Principal Industrial category guidelines affect the eastend of the tract and do not generally support residential development. Bonsack Planning area natural resource policies call for all new development to be sensitive to the preservation, protection and enhancement of viewsheds requiring higher design standards to minimize the visual impact of development. Design guidelines advise avoiding slopes exceeding 15 percent. Public facilities policy advocates the assurance of emergency ingress and egress for all new developments. D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARD The petitioner's request is capable of complying with the zoning ordinance. Access and traffic concerns have been duly noted. Although only limited aesthetics are applicable per ordinance, the proposal would benefit greatly from innovative landscaping as well as pedestrian ways and bike lanes. PART I I I STAFF CONCLUSIONS This proposal for a residential mixed use development would provide needed multi-family housing for Bonsack as an alternative to single family residences, especially in regard to affordability. Traffic issues and amenity/viewshed issues remain. The project site does not appear visible from the Blue Ridge Parkway's Stewart's Knob and Read Mountain overlooks. This cannot be definitely stated due to seasonal vegetation and the position of an isolated knob between the subject property and the Parkway. Staff recommends that the applicant work with VDOT and County Engineering staff to provide, safe, functional access to Route 460 whether by direct connection or use of existing facilities to serve the proposed complex. If the Planning Commission chooses to approve this request, staff suggests the petitioner proffer the following: 1) A maximum of 54 total residential units will be constructed; 2) Freestanding exterior lighting shall not exceed 14 feet in height; 3) Where existing perimeter vegetation (minimum 15 foot natural buffer) cannot be maintained, Type B, Option 2 screening and buffering . or an equivalent innovative landscape design shall be employed along the site's south, east and north boundaries. • • • COUi~dTY OF ROANOK~ DEPT. OF PLANNING AND ZGNiNG 5204 Bernard Or. .. P.0. Box 29800 Roanoke, VA 24018 ( 510' 772-2068 FAX (5401 7%2-2 i OS For Staff use:.~n/y~:- h dat "v~' r ~eive placa~~~_9l~~~ IoOS dare: ~ r-~ Case ^K~moe .?:!: ~.'. ~ ~',i?;? ; i i; : i i ~ i i i l i _ i i; ( i. .,; ;;;; ; ip i,; i;. ;; ,:::,:; i;i;:;d;: ;:; . ;: i; i; i; i j ij i :::::::::::::: :: ::::: :::::.: : t.: ;; ; : ~ ;,::: _:,:;. ~:::; : ~ :~ : ~ : ~ : ~: • ~ ~: • : ~ .. , , .:. •. ~ . ~. ~ . ~. ~. ~ . ~ . ~. ~. ~ . • . ~.:. .. ~ ...:... ... .... r~.. . . ,Check type of application filed (check ail that apply): ® REIGNING ^ SPECIA.L USE ^VARIANCE Phone: 977-1345 Applicant's name: Golden Homes, Inc. Address: 5041 Plantation Grove Lane, Roanoke, Virginia Zip Cede: 24012 Phone: 345-8837 Owner's name: Gish Estate Address: 305 First Street, S .W. , Roanoke, Virginia Attn: T.L.Plunkett Zip Code: 24011 Executor Location of property: Tax Map Number: 50.01-1-1 0 Challenger Avenue Magisterial District: Hollins Roanoke, VA 24012 Community Planning Area: Bonsack Size of parcel (s): Existing Zoning:C-2 6.73 acres Existing Land Use: sq.f'i:. 1 ;:~i:: :::::::::::: ~: ..........:. ~I '~ Pro osed Zonin R4 ~r stair Usa or,/y p g' Usa Type: `i Proposed Land Usa: Residential mixed use '~ .. `~ Does the parcel meet the minimum fot area, width, and frontage requirements of the requested district? YES X NO IF N0, A VARI?.NCE IS REQUIRED FfRST. Dees the parcel meet the minimum criteria for the requested Use Type? YES X NO IF N0, A VP,RLANCE IS REQUIRED FfRST. If rezoning request, are conditions being prof. ~: e~~ with this request? YES NO ,~,:,.. ~;;1; ~~f ~` Variance of Section(sl or the Roanoke County Zoning Ordinanc= in order to: - ~v nr Is the application complete? Please check if enclosed. P.~'t'L1~.H ~ ~~'~ Y`"" '""' "` ~'"_" ' "' ~" " ""' THESE ITEMS ARE MISSWG OR INCOMPLETE. rvs v Rrs v rvs v Consultation 8 1 /2" x 1 1" concept plan ~ A.poiication fes .:: ,.. Application <'« Metes and bounds description <.~.>-<, Proffers, if applicable ~;«:~ ~ Adoinina ro er owners Justification ,.;;< Water and 58'wer appilC3tfOn 1 p P Y ! hereby certr'fy that ! am, either the owner of the property or the owner's ageht or contract purchaser ano am acting with the knowled nd cahsent of the owner. ~' ~,~t Owner's Signature: t /l.. ~ ~.s~,;+~ ~f/1 '~'°~~"7 i-o~ Starf Use Only: Case Number Applicant Golden Homes, Inc. • ~' "` The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the foilo~r~ing questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposas of the Zoning Ordinance (Section 30-3) as well as tree purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. This request furthers the zoning ordinance as detailed in Section 30-46-1 by conforming to this core land use designation. Further, this site is appropriate based on direct access to major streets and Where sewer, water, schools and other public services are suitable to accommodate the stated density. In addition, a variety of densities and styles is provide to create a diverse design. Pease explain how the project conforms to the general guidelines and policies contained in the xoanoke county Comprehensive Plan. This request conforms to the comprehensive plan by providing"affordable housing and creating an alternative to single family detached home ownership as stated in 4~1 & I~2 in the Vision Statements on housing. In addition, this request attempts to create a neighborhood with a mix of residential uses as stated in Section 3 of Land Use Issues. Please describe the im.pact(s) of the request on the property itself, the adjoining properties, and the surrcunding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. This is a sorely needed project in the Bonsack area. Bonsack Elementary School, our new state-of-the-art Elementary School is scheduled to open in the fall of 1999. This site provides direct access to Challenger Avenue, Route 460 and has more than adequate water and sewer. Adjoining property owners will be minimally affected. Acme Business Machines closes at 5:00 p.m. and Famous Anthony's will be positively affected by additional pedestrian traffic. To the rear of the property is an industrially zoned tract which wil be bufferedfrom view. • • /~ .~% ~/ / / i/ ~ v / rr ,--~ /~~~ \ ~ // \\ I ~ \~ ~.~ .... ./ .; // //~! ~r -- ~ r ~ ~ ~ ~ _ ri,~~~ ~ ~~ t tt ~, r r ~ i ~ ' `i i ~ ~ ~ ~1~i11t i ~ _ ~ ~/ l ~ l / r/ //%'~' ~ttt`li i ~1~\ ~ r /~ r r/~ / ~ ~ - ~ ll~lt+t I I ~ t~ ~ t~~ ~, J/~ /~ ~r''i ~ iili~i t i t \ ~\ ~\ ~/ ~~ / ~ ~if~ ~~ t tit t~ ~ ~ ~ ~ ~ ~ii~i'- i ~iiji~Iil~~ t ~ , r//~r~/ / i~/11j~ jt~It~ ott~tl t } ~,'~~ ~, i ( i~i/r/ /; ~i~~i~ t~1titt°I tttt t\`\ I f ~ ~ \ ~ l~ ~~ /~l/i rir//~~ t f i till lint ~~ ~\ ~t ~\ ~ ~ ~ .~_ ~~/ /i/rrr~r ~~. t t i it titttt ~~ \~ ~ \ ~ ~ ~ 4 ~ ~~ ///r ~II1~ ~~tiii ~Il`~~ ~~~ ~____ // / x Jl 11l1 I\t` t ttt`i ~ ~` _ , ~ ~ ~ ~ ~, dp /~/ ~~ \ ~ / ~ ~ ~ \` ~ ~~ i ~ ~~ ~ I ~ ~ ~` 1 ~' r 1 ~\ / / i ~ ~ ~~ r ~ , / ~ -1 , / ---~ i ~~ /~i%1 ~. i~(rU(~~ ~; i ~ ~ ~--~tt~U; ~~ r ~, J ~~-~ ~ ~ ~ ~~ Z ~J ~~, ~ r - ~1 ___\ ~~ ~j~, ~~ i Z 0 n 1 1V,1 V r Fri H 0 Za ~d E'er H ~z zA ~~ ~~ w~ ROANOKE COUNTY Golden Homes, Ine. DEPARTMENT OF Rezoning C-2 to R-4 COMMUNITY D~'YELOPMENT ~'~ Map No. 50. Q 1- ~-1 T7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 24, 1999 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 6.73- ACRE TRACT OF REAL ESTATE LOCATED IN THE 3700 BLOCK OF CHALLENGER AVENUE (TAX MAP N0. 50.01-1-1) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C- 2 TO THE ZONING CLASSIFICATION OF R-4 WITH CONDITIONS UPON THE APPLICATION OF GOLDEN HOMES, INC. WHEREAS, the first reading of this ordinance was held on July 27, 1999, and the second reading and public hearing were held August 24, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 3, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 6.73 acres, as described herein, and located in the 3700 block of Challenger Avenue (Tax Map Number 50.01-1- 1) in the Hollins Magisterial District, is hereby changed from the zoning classification of C-2, General Commercial District, to the zoning classification of R-4, High Density Multi-Family Residential District. 2. That this action is taken upon the application of Golden Homes, Inc. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (a) A maximum of 54 total residential units will be constructed. (b) Freestanding exterior lighting shall not exceed 14 feet in height. (c) Where existing perimeter vegetation (minimum 15 foot natural buffer) cannot be maintained, Type B, Option 2 screening and buffering or an equivalent innovative landscape design shall be employed along the site's south, east, and north U:\WPDOCS\AGENDA\ZONING\GOLDEN 1 T- 7 boundaries. 4. That said real estate is more fully described as follows: BEGINNING at a point on the west side of Challanger Avenue approximately 260 feet north of the Roanoke City/Roanoke County boundary, S. 70 °. 43' 00" E. 259.42 feet; thence S. 33 °. 28' 04" E. 90.79 feet; thence S. 68 °. 40' 39" E. 41.17 feet; thence N. 47 °. 27' 02" E. 136.00 feet; thence N. 69 °. 15' 07" E. 98.99 feet; thence S. 66 °. 24' S6" E. 384.75 feet; thence S. 21 °. 51' 38" E. 461.64 feet; thence N. 70 °. 43' 0" W. 947.58 feet; thence N. 21 °. 30' 14" E. 174.49 feet; thence N. 70 °. 43' 00" W. 280.67 feet; thence N. 35 °. 12' 22" E. 65.75 feet; thence N. 34 °. 34' 31" E. 12.21 feet to the Point of Beginning. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\GOLDEN 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 24, 1999 ORDINANCE 082499-12 TO CHANGE THE ZONING CLASSIFICATION OF A 17.1-ACRE TRACT OF REAL ESTATE LOCATED AT 5673 AIRPORT ROAD (TAX MAP NO. 38.14-1-5) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2C TO THE ZONING CLASSIFICATION OF I-1 WITH CONDITIONS UPON THE APPLICATION OF ADVANCE STORES CO., INC. WHEREAS, the first reading of this ordinance was held on July 27, 1999, and the second reading and public hearing were held August 24, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 3, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 17.1 acres, as described herein, and located at 5673 Airport Road (Tax Map Number 38.14-1-5) in the Hollins Magisterial District, is hereby changed from the zoning classification of C-2C, General Commercial District, Conditional, to the zoning classification of I-1, Industrial District. 2. That this action is taken upon the application of Advance Stores Co., Inc. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) Access to and from the property shall be over right-of-ways connecting to Airport Road. An emergency access point to the Property shall be 1 constructed at the terminus of Woodbury Avenue. (2) Advance will donate to Roanoke County the portions of the property that are designated for the "T-turnarounds," to be constructed by Roanoke County at its expense, at the existing terminus of both Santa Anita Terrace and Sierra Drive. (3) Any building on the Property shall be at least 100 feet distant from adjacent property zoned R-1, fifty (50) feet of which shall be the buffer set forth in Proffer #4. Paved parking, driving lanes and fire lanes may be as close as fifty (50) feet to adjacent property zoned R-1, including the establishment of the thirty-five (35) foot buffer set forth in Option 2 of the Screening requirements as provided in Proffer #4. (4) A buffer zone of fifty (50) feet in width, including the thirty-five (35) foot buffer set forth in Option 2 of the Screening requirements in Zoning Ordinance Section 30-92-4 selected by Advance, shall be established on the portion of the Property adjacent to properties zoned R-1. The thirty-five (35) foot buffer set forth in Option 2 of the Screening requirements shall be a buffer yard of large evergreen trees, small evergreen trees and one (1) row of evergreen shrubs. The remaining fifteen (15) foot portion of the fifty (50) foot buffer shall consist of grass to be maintained by Advance. (5) Lighting within parking lots and on that portion of any building located on the Property shall be directed to point away from adjacent property zoned R-1. 2 (6) Pallets and shipping materials shall not be stored permanently on the Property, other than on the inside of buildings constructed on the Property. (7) The measured noise emissions from any uses on the Property under Section 30-61-2(A)(5) of the Zoning Ordinance shall not exceed an average LEQ of 80 dba for more than a continuous one (1) hour period of time at the boundary line of the Property with adjacent property zoned R-1. (8) The following I-1 uses, by right, will not be permitted on the Property: (a) Truck Terminal; (b) Transportation Terminal; (c) Landfill, Rubble; (d) Recycling Centers and Stations; and (e) Automobile Repair Services, Major. 4. That said real estate is more fully described as follows: BEGINNING at a point designated as Point 1 on that certain plot dated October 6, 1980, by Buford T. Lumsden & Associates, CLS, recorded herewith and made a part hereof, on the east side of Airport Road at the point of intersection with the southwestern corner of the property of Stone Printing Company; thence with a curve to the left whose arc distance is 38.89 feet and radius is 25.0 feet and chord bearing is S. 85 °. 40' 45" E. to Point 2; thence with the boundary line of Stone Printing Company N. 52 °. 45' E. 661.42 feet to Point 3; thence continuing with the Stone Printing Company boundary line N. 31 °. 44' 27" W. 478.20 feet to Point 4; thence with the line of Blue Ridge Memorial Gardens Inc. N. 21 °. 31' 47" 108.13 feet to Point 5; thence N. 67 °. 49' E. 676.26 feet to Point 6; thence S. 16 °. 58' E. 911.45 feet to Point 7; thence S. 17 °. 14' 18" E. 366.89 feet to Point 8; thence S. 54 °. 01' W. 229.26 feet to Point 9; thence with a curve to the right, whose arc distance is 197.32 feet and radius is 40.0 feet and chord bearing is s. 54 °. 01' 00" W. to Point 10; thence S. 54 °. 01' W. 195.73 feet to Point 11; thence N. 37 °. 43' W. 284.94 feet to Point 12; thence with the boundary line of the property of C & P Telephone Company of Virginia, N. 52 °. 45' E. 192.41 feet to Point 13; thence continuing with the boundary of said C & P Telephone Company of Virginia, N. 38 °. 06' 30" W. 450 feet to Point 14; thence 3 continuing with the boundary of said property of C & P Telephone Company of Virginia, S. 52 °. 45' W. 685.00 feet to Point 15 on the easterly side of Airport Road where it intersects with the northwestern corner of the property of C & P Telephone Company of Virginia; thence N. 34 °. 38' 15" W. 74.70 feet to Point 1, the Place of Beginning, and consisting 17.11 acres, as shown on said plat of property dated 6 October 1980 made by Buford T. Lumsden & Associates, P. C. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance with conditions, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 4 ~. ,t , f 9Pf yM J77J ~ ROANOKE COUNTY Advance Stores Company, Incorporated DEPARTMENT aF Rezone from C-2 to I- ~ COMMUNITY D~'VELOPMENT ~'~ Ma3~ No.38.14-1-5 ~~ ~o~vox~ cou~rrY ~•r~ro~v~Y's o~~c~ ~: ~ ~, ,l y ~, ~~` ~ Roanoke County Administration Center "~~ `~ 5204 Bernard Drive, S. W. -Room 431 ~; f„~ ~, Roanoke, VA 24018-0798 ~ ~ '' 772-2007 772-2089 fax MEMORANDUM TO: Chairman and Members Board of Supervisors ~ FROM: Paul M. Mahoney ~1 DATE: 20 August 1999 SUBJECT: Proffers Advance Stores Co. Inc. Rezoning County staff is still working with Advance Stores in an attempt to improve the proffers for this conditional rezoning. It is anticipated that additional or revised conditions will be submitted to the Board in writing before the commencement of the public hearing on August 24,1999. The draft ordinance included in your agenda packet is the latest version available at the time of preparation of the agenda materials. It is necessary to include this latest version in the agenda so that the public has an opportunity to review these proffers in advance of the August 24 meeting. Please call me if you have any questions. PMM/ spb - _... ~+~ ~:~ ~~,.~. ~. Revised 8/24/99 • AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 24, 1999 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 17.1- ACRE TRACT OF REAL ESTATE LOCATED AT 5673 AIRPORT ROAD (TAX MAP N0.38.14-1-5) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2C TO THE ZONING CLASSIFICATION OF I-1 WITH CONDITIONS UPON THE APPLICATION OF ADVANCE STORES CO., INC. WHEREAS, the first reading of this ordinance was held on July 27, 1999, and the second reading and public hearing were held August 24, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 3, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: • 1. That the zoning classification of a certain tract of real estate containing 17.1 acres, as described herein, and located at 5673 Airport Road (Tax Map Number 38.14-1-5) in the Hollins Magisterial District, is hereby changed from the zoning classification of C-2C, General Commercial District, Conditional, to the zoning classification of I-1, Industrial District. 2. That this action is taken upon the application of Advance Stores Co., Inc. 3. That the owner of the property has voluntarily profFered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) Access to and from the properly shall be over right-of-ways connecting to Airport Road. An emergency access point to the Property shall be constructed at the terminus of Woodbury Avenue. (2) Advance will donate to Roanoke County the portions of the property that are • U:\WPDOCS\AGENDA\ZONING\ADVANCE.#2 designated for the "T-turnarounds," to be constructed by Roanoke County at its • expense, at the existing terminus of both Santa Anita Terrace and Sierra Drive. (3) Any building on the Property shall be at least 100 feet distant from adjacent property zoned R-1, fifty (50) feet of which shall be the buffer set forth in Proffer #4. Paved parking, driving lanes and fire lanes may be as close as fifty (50) feet to adjacent property zoned R-1, including the establishment of the thirty-five (35) foot buffer set forth in Option 2 of the Screening requirements as provided in Proffer #4. (4) A buffer zone of fifty (50) feet in width, including the thirty-five (35) foot buffer set forth in Option 2 of the Screening requirements in Zoning Ordinance Section 30-92-4 selected by Advance, shall be established on the portion of the Property adjacent to properties zoned R-1. The thirty-five (35) foot buffer set forth in Option 2 of the Screening requirements shall be a buffer yard of large evergreen trees, small evergreen trees and one (1) row of evergreen shrubs. The remaining • fifteen (15) foot portion of the fifty (50) foot buffer shall consist of grass to be maintained by Advance. (5) Lighting within parking lots and on that portion of any building located on the Property shall be directed to point away from adjacent property zoned R-1. (6) Pallets and shipping materials shall not be stored permanently on the Property, other than on the inside of buildings constructed on the Property. (7) The measured noise omissions from any uses on the Property under Section 30-61-2(A)(5) of the Zoning Ordinance shall not exceed an average LEQ of 80 dba for more than a continuous one (1) hour period of time at the boundary line of the Property with adjacent property zoned R-1. (8) The following I-1 uses, by right, will not be permitted on the Property: • U:\WPDOCS\AGENDA\ZONING\ADVANCE.#2 2 (a) Truck Terminal; (b) Transportation Terminal; (c) Landfill, Rubble; (d) Recycling Centers and Stations; and (e) Automobile Repair Services, Major. 4. That said real estate is more fully described as follows: • BEGINNING at a point designated as Point 1 on that certain plot dated October 6, 1980, by Buford T. Lumsden & Associates, CLS, recorded herewith and made a part hereof, on the east side of Airport Road at the point of intersection with the southwestern corner of the property of Stone Printing Company; thence with a curve to the left whose arc distance is 38.89 feet and radius is 25.0 feet and chord bearing is S. 85 °. 40' 45" E. to Point 2; thence with the boundary line of Stone Printing Company N. 52 °. 45' E. 661.42 feet to Point 3; thence continuing with the Stone Printing Company boundary line N. 31 °. 44' 27" W. 478.20 feet to Point 4; thence with the line of Blue Ridge Memorial Gardens Inc. N. 21 °. 31' 47" 108.13 feet to Point 5; thence N. 67 °. 49' E. 676.26 feet to Point 6; thence S. 16 °. 58' E. 911.45 feet to Point 7; thence S. 17 °. 14' 18" E. 366.89 feet to Point 8; thence S. 54 °. 01' W. 229.26 feet to Point 9; thence with a curve to the right, whose arc distance is 197.32 feet and radius is 40.0 feet and chord bearing is s. 54 °. 01' 00" W. to Point 10; thence S. 54 °. 01' W. 195.73 feet to Point 11; thence N. 37 °. 43' W. 284.94 feet to Point 12; thence with the boundary line of the property of C & P Telephone Company of Virginia, N. 52 °. 45' E. 192.41 feet to Point 13; thence continuing with the boundary of said C & P Telephone Company of Virginia, N. 38 °. 06' 30" W. 450 feet to Point 14; thence continuing with the boundary of said property of C & P Telephone Company of Virginia, S. 52 °. 45' W. 685.00 feet to Point 15 on the easterly side of Airport Road where it intersects with the northwestern corner of the properly of C & P Telephone Company of Virginia; thence N. 34 °. 38' 15" W. 74.70 feet to Point 1, the Place of Beginning, and consisting 17.11 acres, as shown on said plat of property dated 6 October 1980 made by Buford T. Lumsden & Associates, P. C. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\ADVANCE.#2 3 PETITIONER: ADVANCE STORES CO. ~ ~ ~ .. CASE NUMBER: 33-8/99 Planning Commission Hearing Date: August 3, 1999 Board of Supervisors Hearing Date: August 24,1999 A. REQUEST Petition of Advance Stores Co., Inc. to rezone 17.1 acres from C-2C to I-1 to expand an existing office building, located at 5673 Airport Road, Hollins Magisterial District. B. CITIZEN COMMENTS Tom Runions spoke on behalf of Jeff Suhr, for Boxley Hills Civic League noting the letter that was sent by the association with their concerns. His comments are: I-1 is not needed; we want to protect our neighborhood; also unknown noise potential; we already have the airport noise. C. SUMMARY OF COMMISSION DISCUSSION Mr. Robinson stated in order to avoid any conflict of interest he will not participate in any discussion or voting on the petition. D. PROFFERED CONDITIONS 1) Access to and from the property shall be over right of ways connecting to Airport Road. 2) Advance will donate to Roanoke County the portions of the property that are designated for the "T-Turnarounds", to be constructed by Roanoke County at its expense, at the existing terminus of both Santa Anita Terrace and Sierra Drive. 3) Advance will select Option 2 of the screening and buffering requirements set forth in Zoning Ordinance Section 30-92-4, i.e., 35 foot buffer yard of large evergreen trees, small evergreen trees and one (1) row of evergreen shrubs. E. COMMISSION ACTION(S) Mr. Ross moved to recommend that the property be rezoned to C-1. He stated that he personally does not see a problem in the properties having a different zoning. He stated his opinion that everything that Advance wants to do on the property can be accommodated under C-1 zoning. Ms. Hooker said she supports the motion indicating that the C-1 designation will protect the neighborhood. Mr. Witt indicated support for the motion stating that the requested I-1 designation concerns him as there is no need for I-1 now or in the future. Based upon Advance's stated use of the property, I-1 only benefits a future user of the property if it is sold to someone other that Advance. The motion for approval carried with the following roll call vote: AYES: Witt, Ross, Hooker NAYS: Thomason ABSTAIN: Robinson F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Repo _ Other Terrance Harrington, ecretary Roanoke County Planning Commission STAFF REPORT ~• PETITIONER: Advance Store's Company, Inc. PREPARED BY: David Tickner, AICP PARTI A. Executive Summary district, or corporate, office and training uses associated with Advance Auto Parts. CASE NUMBER: 33-8/99 DATE:7/29/99 This request is to rezone a parcel of approximately 17.1 acres from C-2 Commercial with conditions to I-1 Industrial. The purpose of the request is to allow the expansion of the corporate headquarters of Advance Auto Parts, currently located on an adjacent property on Airport Road. The property is located in the Hollins Magisterial District and Community Planning Area. The Community Plan designates this property as Transition. Advance Auto Parts intended use of the property conforms to the Future Land Use Guide of the Plan. However, many uses allowed in the 1-1 zoning district conflict with the Transition Future land use designation, and would be inconsistent with the single family residential development pattern established on three sides of the parcel proposed far rezoning. Community Plan compatibility can be assured by the applicant by proffering that the use of the property would be limited to any uses allowed in the C-1 zoning B. Description • r ~ ~J This is a request by Advance Auto Parts, Inc., to rezone a 17.1 acre parcel of property located off Airport Road behind their existing offices. The proposal is to rezone the property from C-2 General Commercial with conditions to l-1 Industrial. Although final plans for the use of the property have not been developed, it is anticipated that Advance will use the tract for parking and for future construction of office or training facilities. A concept plan submitted with the rezoning application shows the intended use of the property as envisioned at this time. C. Applicable Regulations The current C2 Conditional zoning of the property was granted by the Board of Supervisors several years ago at the request of Shenandoah Homes Retirement Village Inc. A special use permit was approved for a life care facility, and conditions on the property currently restrict development of the property to a residential retirement complex. General offices are permitted by-right in the I-1 industrial District. No specific use and design standards apply per Section 30-84-1 of the Zoning Ordinance. Site Plan review and approval by County Staff, in accordance with Section 30-90 of the Zoning Ordinance, will be required. Off-street parking, including handicapped spaces, will be in accordance with Section 30-91 of the Zoning Ordinance. Screening, landscaping, and buffer yards shall be in accordance with Section 30-92 of the Zoning Ordinance, which will vary depending upon adjacent zoning.. VDOT will require a commercial entrance permit for the proposed additional entranceway on Airport Road. 2 PART II ---~-- ~„ / -- A. Analysis of Existing Conditions Location The property is located in the Hollins Magisterial District, behind the existing Advance Auto Parts offices, just north of the terminus of Woodbury Street, and just south of the termini of Santa Anita Terrace and Sierra Drive. To the northwest of the property is Blue Ridge Memorial Gardens, and the intersection of Williamson Road with Malvern Road (State Route 839) is approximately 450 feet to the east/southeast. LQt The lot is currently vacant. Access Direct access to the site is currently feasible from multiple streets in the Baxley Hills Subdivision, from Woodbury Street off of Williamson Road, and from Airport Road. None of these possible access points are currently developed, or open for general public use. Surroundin~Neiahborhood Adjacent land uses consist of a mixture of commercial and residential uses. Airport Road is a developed commercial corridor, comprised of a combination of small businesses and a few larger companies. Directly to the west of the property are Avis and National Car Rental and sales. InnoTech Inc. is just to the north of those businesses. There is a hair salon and another business (both formerly residences) to the immediate north/northwest of the property, as well as Blue Ridge Memorial Gardens. To the direct north of the property is Baxley Hills, an older established neighborhood. Baxley Hills and Shenandoah Homes are to the east of the property. Bell Atlantic abuts the property to the south/southwest, and a small neighborhood borders the lot directly to the east. B. Analysis of Proposed Development it ayoi,t/Architecture: The petitioner is proposing a major three-story expansion to their existing corporate offices located on an adjacent parcel not proposed for rezoning. New parking will be required for this expansion, and it is proposed that most of this new parking will be located on the property proposed for rezoning. The submitted concept plan also shows a possible training facility on the site. Access/Traffic Generation: Parking will be behind the building (as seen from Airport Road) and will be accessed via Airport Road. The developer has proposed an additional entrance onto Airport Road . An emergency access route connecting to Woodbury Street is also being shown. The County Engineering Division has recommended that a traffic study be performed to determine a need for turn lanes or signalization on Airport Road. This traffic study has not been commissioned. However, the Economic Development staff has been in contact with the City of Roanoke, and is working to secure signalization and intersection improvements on Airport Road to improve existing conditions, and to insure that traffic flow and safety will not be reduced as a result of the additional traffic resulting from the approval of this corporate expansion. The Engineering Division has also recommended that no access to the site via any residential street be allowed, except for the emergency entrance. • ~- ~ 3 Economic Development: According to the Economic Development Department, this project serves two very important purposes. First, if the expansion is allowed, approximately 200 new jobs will be created, thus increasing the job supply for the County. Additionally, because this expansion is critical to the growth demands on Advance Auto Parts, the company will not have to relocate, thus retaining approximately 400 existing employees, Fire & Rescue: Emergency vehicle rescue time is estimated at four minutes. Drainage/Flood in: Runoff on the site will be directed to two different areas. Runoff from the building addition will flow to a detention pond at the front (Airport Road) of the lot. Most of the runoff from the new parking area will drain towards the adjacent Boxley Hills subdivision. Because of the existing inadequacies of the storm wa#er management system in Boxley Hills, considerable improvements will be needed in order to accommodate the additional runoff that will be placed on the system by the project. According to county engineering staff, unless the improvements are put in place, the project will not meet county storm water management requirements, and would not be permitted. Roanoke County has submitted a Community Development Block Grant application to remedy some drainage problems that either exist or will be created by this proposed business expansion. Screening & Bufferina: There are several residential zoning districts adjacent to the lot. They are R-1 Residential for the Boxley Hills Subdivision, R-2 Residential for the Woodbury Street and Hearthstone neighborhoods (to the south), and RS- 3 Residential for the Blue Ridge Memorial Gardens. The RS-3 is a Roanoke City designation and is basically . the equivalent of an R-3 or R-4 Residential for Roanoke County. All of these property lines will require a Type D screening and buffering, which is either a 6 foot screening, 25 foot buffer yard and large and small evergreen trees; or a 35 foot buffer yard, large and small evergreen trees and one row of evergreen shrubs. The remaining adjacent properties (Bell Atlantic, the two businesses to the north, and the Shenandoah Homes) are either C-1 or C-2 Commercial and require a Type C screening and buffering. This is either a 6 foot screening and 15 foot buffer yard; or a 25 foot buffer yard, small evergreen trees and one row of evergreen shrubs. Additionally, in accordance with Section 30-92-4(C), a minimum of 5 percent of the parking area must be landscaped. Water/Sewer: The lot is serviced by County sewer and water. The Utility Department has determined that the use would not significantly affect the existing public facilities. Community Meeting: A community meeting was not held on this request. Staff requested that the applicant hold a meeting, but the applicant, and a representative of the county's economic development department chose to meet with neighbors individually at their homes. Jeff Suhr, President of the Boxley Hills Civic League, indicated that the individual contact was appreciated and helpful, but that a community meeting would have allowed a community dialogue to discuss the pros and cons of the request and the impact of the request on the community. Mr. Suhr has submitted a letter to the Commission outlining the neighborhood's support for the plans of Advance Auto Parts, but expressing concern on future industrial-type uses that could be allowed on the property. 4 C. Conformance with the Community Plan This property is designated Transition in the 1998 Community Plan. Transitional areas are suitable for office, institutional and small-scale coordinated retail uses. Favorable Land Use Determinants include locations where commercial zoning exists (several adjacent lots are zoned commercial), location where properties have direct frontage and access to an arterial or major collector street (Airport Road), availability of urban services, serving as logical buffer strip between conflicting land use patterns (the majority of the adjacent residential zoning is next to parking areas or open land), and locations which are physically oriented toward the major street (buildings are close to Airport Road). Favorable Land Use Types include Office and Institutional, of which Advance Auto Parts would be classified. While the proposed use of general offices itself would be in conformance with the Community Plan, the I- 1zoning district would be in conflict with the Plan. 1-1 zoning would only be consistent in areas designated by the Plan as Principal Industrial. D. Conformance with County Development Standard Staff anticipates that the project can comply with all county development standards. PART I I I Staff Conclusions The rezoning of this property to I-1 to allow the corporate expansion of Advance Auto Parts is appropriate and is compatible with the future land use guide of the Community Plan. Proffers limiting the use of the property and controlling access and storm water design, will help to insure that any future use of the property is compatible with the surrounding residential neighborhood. Staff' recommends the following proffers be offered by the applicant and considered by the Commission to help to insure the compatibility of this request with the Community Plan and the surrounding neighborhood: Storm water runoff from the site shall not be directed towards Santa Anita Terrace or Sierra Drive, or to a point that ultimately discharges into the existing detention area at the intersection of Sierra Drive and Fenwick Drive, unless the storm water management system in that area has been sufficiently improved as to handle this additional and the existing runoff. 2.. Use of the property shall be limited to any uses allowed in the C-1 zoning district, or any corporate, office or training use associated with Advance Auto Parts Inc. 3. All vehicle access to the site shall be from Airport Road. One emergency access point, from the end of Woodbury Court to the site, shall be required. No other access via residential roads will be allowed. • FLIPPIN DENSMORE MORSE RUTHERFORD & JESSEE 1800 First Union Tower Drawer 1200 Roanoke, Virginia 24006 (540) 510-3000 Fax (540) 510.3050 www.flipp indensmore.com ~~ J. At.Ex~rDEx BOONS (540) 510-3042 bonne@flipp indensmore.com August 2, 1999 VIA HAND DELIVERY Mr. Terrance Herrington County Planner Department of Planning & Zoning County of Roanoke 5204 Bernard Drive, S.W. Roanoke, Virginia 24018 Re: Application by Advance Stores Company, Incorporated ("Advance") to rezone the 17 11 acre parcel of land off Airport Road in Roanoke County (the "Property") currently owned by Shenandoah Homes Retirement Village, Inc.("Shenandoah") Dear Terry: As a supplement to its application to rezone the Property, Advance proffers the following conditions to its application in accordance with Roanoke County Zoning Ordinance Section 30-15: Access to and from the Property shall be over right of ways connecting to Airport Road. 2. Advance will donate to Roanoke County the portions of the Property that are designated for the "T-Turnarounds" to be constructed by Roanoke County at its expense at the existing terminus of both Santa Anita Terrace and Sierra Drive. Advance will select Option 2 of the Screening requirements set forth in Zoning Ordinance Section 30-92-4, i.e., a 35 foot buffer yard of Iarge evergreen trees, small evergreen trees and one (1) row of evergreen shrubs. Each of these proffers of course is conditioned upon Advance closing on the purchase of the Property as set forth in Advance's agreement with Shenandoah Homes Retirement Village, Inc. Shenandoah, the current owner of the Property, consents to the proffers made herein, as indicated on the form of Consent attached hereto. FurriN ' DENSMORE MoRSe xun~x~-o~ 8c JFSS~ Mr. Terrance Herrington August 2, 1999 Page 2 We appreciate your guidance and cooperation throughout the application process. Please call on us should you have any questions or wish to discuss these proffers or the application. JAB/lkh Enclosure 0059-189 Ve my y rs, xander Boone Consent to Proffers Shenandoah Homes Retirement Village, Inc. ("Shenandoah") hereby consents to the conditions proffered by Advance Stores Company, Incorporated ("Advance") to its application to rezone the 17.11 acre parcel of land currently owned by Shenandoah, which land is under contract for purchase by Advance and conditioned, among other things, on the successful rezoning of such parcel as applied for by Advance. SHEN HO S RETIREMENT VILLAGE, INC. By: ItS: Board Member 1 ~~ ~~! .~1.Na~o BOXLEY HILLS NEIGHB P. O. BOX 19251 3l~Y~~~~~~~~ A~ ~~\ / M °~?", ~ tC ~~ ~ % Q ~~-~100~ /~,~ ~~~ ! ~ ~ NO July 23, 1999 r Deaz Ms. Hooker and members of the Planning Commission, OCIATION KE, VIRGINIA 24019 I would like to address a major concern about the proposed zoning change for the property abutting Boxley Hills that is under consideration for purchase by Advance Auto. Malcolm Jamison, Tom Runions, and I represented Boxley Hills Neighborhood Association when we met with Terry Harrington, Joyce Waugh, and David Tickner on July 22 to discuss a few key questions that we have regarding the request for rezoning for the above mentiQnned property. I also had had a good discussion with Joyce and a representative from Advance, Troy Metz. As we discussed the I-1 zoning designation that is being sought it became apparant that Advance's needs would not require an industrial zone. In all of our contacts with residents there seems to be little concern about Advance's intentions for the use of the land; they seem reasonable and acceptable,but would be well-served with a commercial zone. The industrial z e bri~,~s some verX undesi eable tiotential land uses with it w e vronertv's proximity to our residential area. If these could be proferred so as to elirrunate concerns for the future, which we would want, we don't understand what the practical advantage is in getting it zoned industrial. Zx'h t seems anoarant to us is that the industrial zone since it is not necessazv .for . vance to proceed with their plans is being sought nri*~^a~;~v ~n the basis of future value of the land 1n base thev decide to sell the p~oDerty. Land value is probably an issue in many zoning change requests; we don't have the experience in this business to know for sure. We do ~eiieve that it is a poor motive for asking a commun~y tom e such a sigr~i cant c ange tot e honing, We appreciate A~ivancP'a desire to maximize the value of their investment m the land ~r we a not sunnortive of usin~.an industrial zone desi>?natior# t o it Again, we have no problem with the planned Iand use as so-far stated, and would like to have Advance as a neighbor. There isn't much detail in their plans to this date, which is understandable, but as plans progress we will have a strong interest in what develops. Thank you for the fine job you do in helping to look after the resouces of the Roanoke Valley. 1 regret that I will be aut of town on August 3; however, our association should have several representatives at the Planning Commission meeting that evening. Si cerely, ~~ ~ L~ J . Suhr President, Boxley Hills Neighborhood Association e~'' ~ ~'~~~~ ~~~~~~ j!""" ~~ LITTLETON RD. RAYMOND AVE. ABNEY RD. f DARBY RD. ANCHOR DR. FAIRHURST DR. MALVERN RD. SANTA ANNTA TER. CHARNWOOD C1R. FENWICK DR. NELMS LANE' SIERRA DR. COMMANDER DR, GROVE LANE PALMYRA DR. THORNROSE RD. e,,. ~refr rca nrtrv • • Proposed Zoning: I-1 Industrial District Proposed Land Use: ~~'~ ~-~ :~: .~?ii( - ~~ ~_~. ~': ( ~y: ,x. . ~. :X, v 1~~ ~~ ., •,,nt , •Zcnin • Grdinance in order to: Variance or Secti4nls.) or the Roanoke Cou y g ,~~ Ste y.l~sa Oni y ij Usa Type: ~~ ~, she par.... me.., she minimum let area, width, and rrentage requirements ar the requested disvict? ~y,._ r,al ~~ ~{E~ .,~ NO IF NG, A, VARiANCc iS REQUIRED FIRST . ^uoes the parce: meat the minimum criteria ror the requested Use TYPe~ YES X NG. iF N0, A VARIANCE IS REQUIRED EiRST. X If rezoning request, are conditions being prover ed with this request? YES NG Is the application complete? Please check if enciesed. A;/PLICATlON !NiLL NG T 8E A.CC=?T`=G IF ANY CF TNESc I T SMS A.RE MISSING OR 1NCOt~/IP`_E T S. ors v R/S Y .. Rl9 V ~ ~ S t/%" x 1 1" concept plan ~ ~ A.ppiicaticn i'ee Consultation ~;;~ or •- z;:;,w,, ~ Driers, iz appfica~~ie .:~ Metes and bounds description Application "~ ?.d'ainin • ~~ iication + ~ I g oraperty o4vrer; ?~~ Water and se~Ner app Justirication hereby cerrtry <har l am either the owner or the grope.-ty or the owner's agent or• conirac pura~as~~ and am acting with the knowledge and cons~'Lf e wne~ Owner's Signature: ~ ~ ~f'C -~ = 8 JUSTIFICATION FOR REZONING ADVANCE STORES COMPANY, INCORPORATED Applicant Advance Stores Company, Incorporated d/b/a Advance Auto Parts ("Advance") seeks rezoning of certain property on Airport Road in Roanoke County. Advance's request for rezoning furthers the purposes of the Zoning Ordinance of Roanoke County, Virginia, as set forth in Section 30-3, by proposing economic development activities that provide desirable employment and enlarge the County's tax base. Specifically, the expansion of the existing headquarters facilities of Advance Auto Parts on Airport Road will make room for approximately 200 additional employees. Under zoning classification I- 1, Industrial District, Advance will develop and expand its existing attractive and efficient headquarters as part of its continued growth and the integration of Advance's recent acquisition of Western Auto Supply Company from Sears, Roebuck and Co. This planned expansion of the existing headquarters, as set forth on the accompanying concept plan, will serve both community and county-wide employment, aesthetic and revenue needs. Additionally, the proposed use will be less intensive than current zoning, C-2, C, while furthering the purposes of the Zoning Ordinance, Roanoke County Comprehensive Plan and the I-1 classification, which seeks to create employment centers within close proximity to residential growth areas. Advance's proposed use conforms with the general guidelines of policies contained in the Roanoke County Comprehensive Plan, effective January 12, 1999 (the "Plan"), and will help protect the Airport Road corridor from various forms of retail development which the Plan seeks to avoid. Advance's proposed expansion complies with all of the guidelines set forth in the Plan for Transitional uses. Specifically, the proposed use offers a significant source of new employment for the County and supports the redevelopment of its older corridors with less intensive uses. The proposed use also provides another large-scale commercial building, instead of heavier industrial use which require more County services and resources. Additionally, the aesthetics of the proposed expansion projects satisfy all lighting, parking, buffer and landscape guidelines set forth in the transitional section of both the Plan and the Zoning Ordinance. The impact of the proposed expansion of Advance's existing headquarters is much less intense and will have less of an impact on the property at issue as well as adjoining properties and surrounding neighborhoods than the existing C-2, C. Likewise, the proposed expansion of the Advance headquarters shall impact public services and facilities to a lesser degree than the existing C-Z, C classification. Moreover, traffic signalization contemplated by a Performance Agreement to be executed by Roanoke County and Advance and a letter agreement between the County and Roanoke City shall provide enhanced traffic coordination on Airport Road and its intersections at Municipal Road and Towne Square Boulevard. Additionally, these agreements contemplate widening Airport Road to improve . current access into and out of the headquarters. These improvements will enhance overall traffic control and flow through the area. Additionally, the concept plan filed simultaneously with this application provides for an emergency access from the rear of the proposed site, in the event that portions of Airport Road are closed due to flooding. While the City of Roanoke plans to complete a Capital Improvement Program to enhance storm drainage in the Airport Road area by the estimated time for completion of the expansion, the emergency access at the rear of the subject property shall be installed regardless of the status of such improvements. Moreover, an additional plan for storm water management would improve the problems currently experienced by surrounding neighborhoods during flood events. This updated storm water management plan is designed to provide full storm water management for the current as well as proposed office and/or parking construction outlined in the concept plan. Thus, the Property itself as well as the surrounding area will benefit from the expansion of the Advance Auto Parts headquarters and accompanying improvements. • • • ,>?, 0 ~55 '• ,J Y~l•/ 5 /~ C ~ T Z 19. x715 / ~„ w ze: 33' ~. ,~ il / 20. B g ' , 25. u~/ 11' ~ > ulr 1 ,~" sl7o ' , ~w 1 ~ ~1/ ,b/ /'6 s 17. s><v ~ ~` -21 ~~3 ~0 // /bra ure x,.22. z . / $ 16. 4r~ u~ ,~ : rd` 3 s 1 5715 °9 14. ~ ~~jp 23. s ./ 1510 °'V • ~S~ • , ~ Sa 13. ~ `~, 1 ~ ~ 1 uo1 9. 1` r~ •g. 12..~e yQy ~- 11 'I ~ a a 0 1Q D ~. 5 a 4701 \ 11.h O . _., _ • ROANOKE COUNTY Advance Stores Company, Incorporated DEPARTMENT OF Rezone from C-2 to I-1 COMMUNITY DEVELOPMENT Tax Map No.38.14->-5 ~ 4. 9. ase ti,. Alf rd FLIPPIN DENSMORE ~ Fax~1-54U-51U-~u~u rtu~ l~ ~~ 1J•~+v ~•~~ Conscnt to pra#~~ars Shenandoah Homes Retir6 moffiered by Advance 5t xes Co P~~by consents to the cond~tlon ~ incorporated ("Advance"} to its application to xezone the 17.11 acre parcel of land currently ovyrled by Shenandoah, which land is under contract for purchase by Advance and conditianad, among other thins, on the rezoning of $uch parcel as applied for by Advance. SHENANDOAH HC)MES RE'T'iR1~~i1~.~TI' VILLAGE, TNC. (A subsidiary of Church of God Retirement Coxni~nutlikies, inc.) By: ~ ~- Its ~~esident August l9, 1999 d .I 1812 University Slvd. ~ P.O. Box 2069 ~ Anderson, LN' 46018.2ob9. 765/644-2555 ~ Fax: 765/643-2039 ~.~,. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 24, 1999 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 17.1- ACRE TRACT OF REAL ESTATE LOCATED AT 5673 AIRPORT ROAD (TAX MAP NO. 38.14-1-5) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2C TO THE ZONING CLASSIFICATION OF I-1 WITH CONDITIONS UPON THE APPLICATION OF ADVANCE STORES CO., INC. WHEREAS, the first reading of this ordinance was held on July 27, 1999, and the second reading and public hearing were held August 24, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 3, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 17.1 acres, as described herein, and located at 5673 Airport Road (Tax Map Number 38.14-1-5) in the Hollins Magisterial District, is hereby changed from the zoning classification of C-2C, General Commercial District, Conditional, to the zoning classification of I-1, Industrial District. 2. That this action is taken upon the application of Advance Stores Co., Inc. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (a) Access to and from the property shall be over right-of-ways connecting to Airport Road. An emergency access point to the Property shall be constructed at the terminus of Woodbury Avenue. (b) Advance will donate to Roanoke County the portions of the property that are designated for the "T-turnarounds," to be constructed by Roanoke County at its expense, at the existing terminus of both Santa Anita Terrace and Sierra Drive. U:\WPDOCS\AGENDA\ZONING\ADVANCE.FRM 1 . ~, ~ ~""" ~".... (c) Any use on the Property permitted under Section 30-61-2(A)(5) of the Zoning Ordinance shall be at least 100 feet distant from adjacent property zoned R-1, fifty (50) feet of which shall be the buffer set forth in Proffer Number 4. (d) A buffer zone of fifty (50) feet in width, including the thirty-five (35) foot buffer set forth in Option 2 of the Screening requirements in Zoning Ordinance Section 30-92-4 selected by Advance, shall be established on the portion of the Property adjacent to properties zoned R-1. The thirty-five (35) foot buffer set forth in Option 2 of the Screening requirements shall be a buffer yard of large evergreen trees, small evergreen trees and one (1) row of evergreen shrubs. The remaining fifteen (15) foot portion of the fifty (50) foot buffer shall consist of grass to be maintained by Advance. (e) Lighting within parking lots and on that portion of any building located on the Properly shall be directed to point away from adjacent property zoned R-1. (f) Pallets and shipping materials shall not be stored permanently on the Property, other than on the inside of buildings constructed on the Property. (g) The measured noise omissions from any uses on the Property under Section 30-61- 2(A)(5) of the Zoning Ordinance shall not exceed an average LEQ of 80 dba for more than a continuous one (1) hour period of time at the boundary line of the Property with adjacent property zoned R-1. (h) The following I-1 uses, by right, will not be permitted on the Property: (i) Truck Terminal; (ii) Transportation Terminal; (iii) Landfill, Rubble; (iv) Recycling Centers and Stations; and U:\WPDOCS\AGENDA\ZONING\ADVANCE.FRM 2 7- ~G (v) Automobile Repair Services, Major. 4. That said real estate is more fully described as follows: BEGINNING at a point designated as Point 1 on that certain plot dated October 6, 1980, by Buford T. Lumsden & Associates, CLS, recorded herewith and made a part hereof, on the east side of Airport Road at the point of intersection with the southwestern corner of the property of Stone Printing Company; thence with a curve to the left whose arc distance is 38.89 feet and radius is 25.0 feet and chord bearing is S. 85 °. 40' 45" E. to Point 2; thence with the boundary line of Stone Printing Company N. 52 °. 45' E. 661.42 feet to Point 3; thence continuing with the Stone Printing Company boundary line N. 31 °. 44' 27" W. 478.20 feet to Point 4; thence with the line of Blue Ridge Memorial Gardens Inc. N. 21 °. 31' 47" 108.13 feet to Point 5; thence N. 67 °. 49' E. 676.26 feet to Point 6; thence S. 16 °. 58' E. 911.45 feet to Point 7; thence S. 17 °. 14' 18" E. 366.89 feet to Point 8; thence S. 54 °. 01' W. 229.26 feet to Point 9; thence with a curve to the right, whose arc distance is 197.32 feet and radius is 40.0 feet and chord bearing is s. 54 °. O1' 00" W. to Point 10; thence S. 54 °. 01' W. 195.73 feet to Point 11; thence N. 37 °. 43' W. 284.94 feet to Point 12; thence with the boundary line of the property of C & P Telephone Company of Virginia, N. 52 °. 45' E. 192.41 feet to Point 13; thence continuing with the boundary of said C & P Telephone Company of Virginia, N. 38 °. 06' 30" W. 450 feet to Point 14; thence continuing with the boundary of said property of C & P Telephone Company of Virginia, S. 52 °. 45' W. 685.00 feet to Point 15 on the easterly side of Airport Road where it intersects with the northwestern corner of the properly of C & P Telephone Company of Virginia; thence N. 34 °. 38' 15" W. 74.70 feet to Point 1, the Place of Beginning, and consisting 17.11 acres, as shown on said plat of property dated 6 October 1980 made by Buford T. Lumsden & Associates, P. C. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\ADVANCE.FRM 3 O~ pOAN ~~` ~ ,h 9 ~~ o z J a 1838 AGENDA ITEM NO. APPEARANCE REQUEST -PUBLIC NEARING ORDINANCE _ CITIZEN COMMENTS SUBJECT: ~ ~~~qN~~ /~-u~o I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TD THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO .4B/DE BY THE GU/DEL/NES LISTED BELOW; ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements andlor comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall ale with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: / o /\.` ~~ ll\ / Ci l ~ r= ADDRESS: ~ ~ ~ PHONE: 3~ ~`~U 1~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 24, 1999 DENIAL OF ORDINANCE 082499-13 TO CHANGE THE ZONING CLASSIFICATION OF A 1.05-ACRE TRACT OF REAL ESTATE LOCATED AT 4004 CHALLENGER AVENUE (TAX MAP NO. 50.05-1-1) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1 TO THE ZONING CLASSIFICATION OF C-2 UPON THE APPLICATION OF ROBERT L. METZ WHEREAS, the first reading of this ordinance was held on July 27, 1999, and the second reading and public hearing were held August 24, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 3, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of SupervisorJohnson to DENYthe rezoning, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~~ 1~- Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 'r ~~ PETITIONER: ROBERT METZ CASE NUMBER: 34-8/99 Planning Commission Hearing Date: August 3, 1999 Board of Supervisors Hearing Date: August 24,1999 A. REQUEST Petition of Robert L. Metz to rezone approximately 1.05 acres from C-1 to C-2 to operate a florist (personal services), located at 4004 Challenger Avenue, Hollins Magisterial District. B. CITIZEN COMMENTS James Swortzel, 3909 Challenger Avenue, spoke in support of the petition. C. SUMMARY OF COMMISSION DISCUSSION Mr. Ross asked Mr. Metz and the contract purchaser, Mark Frye, if they would consider the proffers staff had recommended to limit access to the site and limit the C2 uses to personal services. Mr. Frye responded that he did not want to restrict the use. Mr. Ross said that a florist is an appropriate use for the property, and he would be in favor of the petition with proffered conditions. Mr. Witt agreed, and added that an unconditional rezoning to C2 would likely lead to similar future requests in the vicinity. D. PROFFERED CONDITIONS None. E. COMMISSION ACTION(S) Mr. Ross moved to recommend denial of the petition. The motion carried with the following roll call vote: AYES: Witt, Robinson, Ross, Thomason, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: Concept Plan _ Vicinity Map Staff Report _ Other r~ Terrance H ngto cretary Roanoke ounty PI Wing Commission i~ PETITIONER: Robert Metz CASE NUMBER: 34-8/99 A. EXECUTIVE SUlVIl1~1ARY STAFF REPORT PREPARED BY: David Holladay DATE: 8/3/99 PART I Tq This is an unconditional request to rezone 1.05 acres from C1 Office Commercial to C2 General Commercial. The proposal does not conform with the policies and guidelines of the 1998 Roanoke County Community Plan. The site is located in the Transition land use designation of the Community Plan. The transition designation encourages orderly development of highway frontage parcels. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. With proffered conditions limiting the commercial uses, and controlling access, the proposed use could conform with goals and objectives of the Transition land use designation. B. DESCRIPTION Robert Metz petitions to rezone a 1.05 acre portion of his property from C 1 Office District to C2 General Commercial District to allow a florist (personal services). This is an unconditional rezoning request. The balance of the property, 4.08 acres, would continue to be zoned C1. Mr. Mark Frye, contract purchaser, plans to operate a florist in the existing house at 40 04 Challenger Avenue. C. APPLICABLE REGULATIONS Personal Services., which includes uses such as barber shops, tailors, pet grooming services , shoe repairs, florists, Laundromats and dry cleaners, are allowed by right in the C2 zoning district. VDOT approval is required for new commercial entrance. Site plan review is required. PART II A. ANALYSIS OF EXISTING CONDITIONS Location -The site is located at 4004 Challenger Avenue, U.S. 460, in the Hollins Magisterial District. The property was rezoned from RE Residential Estates to C 1 during the 1992 comprehensive rezoning of Roanoke County. In 1996, Mr. Metz petitioned to rezone the property to C2 to construct an efficiency irm/motel on the rear portion of the property. That petition was denied by the Board of Supervisors. Topog_ra~hy/Vegetation -The topography of the property is generally flat around the two existing homes which front on U.S. 460. From the back yards of the homes, the topography rises up to the northwest, with slopes from 25 % to near 45 % . Then the topography slopes gradually and is ~. ~~ level along the rear of the property. Most of the property is wooded with the exception of two home sites. Surrounding Neighborhood -Adjoining properties to the southwest are zoned Rl and contain single family dwellings. The Villa Heights Baptist Church property adjoins to the northwest and northeast and is zoned C 1. The church ballfields lie to the northwest and the sanctuary lies to th e northeast. Property across U.S. 460 is zoned C2 and I1, and is currently under development as Valley Gateway. An access road and industrial shell building have been constructed. Future plans for the development include a mix of commercial and industrial uses. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture - Mr. Mark Frye, contract purchaser, plans to operate a florist from the existing 800 square foot house at 4004 Challenger Avenue. The house will require some renovations to meet building code requirements for the change in use from residential to commercial. Anew driveway entrance will be constructed to serve a small parking area. The proposed new parking area shown on the concept plan would be sufficient to meet parking requirements for personal services (1 space per 300 square feet). The front porch of the existing house is approximately 11 feet from the right of way for U. S. 460. If the site were redeveloped, a new structure would need a minimum 20 foot setback from the right of way, with parking area s behind the front building line, or 30 foot setback with parking areas in front of the building. Access -One access driveway is proposed for the florist. The other rental house on the property , 3990 Challenger Avenue, will continue to use an existing gravel driveway as long as the use continues as residential. Roanoke County staff suggest that the new entrance for the florist would be located and designed to serve the entire property. A proffer to limit access to the property was discussed with the petitioner. As long as the property is not subdivided, then the owner/developer would be limited to one commercial driveway access to U.S. 460 per 500 linear feet of road frontage. If the property were subdivided in the future, and the adjacent home site at 3990 Challenger Avenue was redeveloped for commercial use, then the developer could request an additional commercial entrance. Traffic Circulation - 1997 VDOT traffic count on U.S. 460 was 26,000 vehicles per day. VDOT staff have noted that the new commercial entrance will require construction of a new turn lane and taper. They did not specify length of the right of way improvements. VDOT staff also noted that no crossover exists to eastbound U.S. 460, which could create additional u-turns on nearby crossovers. Fire Rescue/Utilities - No impact is anticipated by the Fire and Rescue Department. Mr. Frye plans to use the existing well and septic system for the florist. Health Department staff have recommended that Mr. Frye conduct a water test for his own benefit, but that testing of the systems would not be required by the health department. Health Department staff have also noted that no new pavement or structures may be located over any of the septic system. They have also ~~ noted that the parking area surface must be designed to drain surface water away from the existing well head. Water service is available to the site from an existing 16" water line located in front of the property along U.S. 460. Sanitary sewer service would require a significant extension of the public sewer. One option is an extension to the property from the sewer main at the Harvest Ministries church at 4120 Challenger Avenue. A second option is an extension to the property from Trail Drive, which would require a pump station on the property. Neighborhood Meeting - On July 22, Mr. Metz and Mr. Frye held a community meeting at Villa Heights Baptist Church. Eleven citizens attended the meeting. Mr. Metz and Mr. Frye discussed their plans for the property. Mr. Metz explained that Mr. Frye would purchase the entire property. Mr. Frye discussed his business plans for the florist. The neighbors had questions about other uses permitted in the C2 district, if the site were redeveloped in the future. County staff described the C2 zoning district and permitted uses. The neighbors also had concerns about future development along the rear of the property, in the area to remain C 1. Mr. Frye responde d that he had no immediate plans for the portion of the property to remain C 1, but that his intent is that if developed, it would be uses permitted in the C 1 district. C. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The proposed unconditional rezoning does not conform with the policies and guidelines of the 1998 Roanoke County Community Plan. The site is located in the Transition land use designato n of the Community Plan. The transition designation encourages orderly development of highway frontage parcels. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. Intense retail and highway oriented conunercial uses are discouraged. The transition areas are more suitable for office, institutional and small- scale, coordinated retail uses. The community values expressed of the Community Plan for the Bonsack Community Planning Area suggest preventing typical strip commercial/industrial development along U.S. 460. Land Use policies for the Bonsack Community Planning Area promote the use of planned commercial developments and/or nodes of commercial development along the U.S. 460 corridor, with extensive landscaping, and consistent signage and architectural design. During the 1998 revision of the Roanoke County Community Plan, the Planning Commission and Board of Supervisors decided to direct Core commercial development in the Bonsack Community Planning Area to the south side of U.S. 460, and to the west of the intersection of Alternate U.S. 220, and U.S. 460. Except for the Core area at the Alt. U.S. 220 and U. S. 460 intersection, the entire frontage along the north side of U.S. 460 is designated Transition as a buffer between the highway and adjacent residential development. Staff discussed with the petitioner proffers limiting the permitted C2 uses to Personal Services, and designing the entrance to serve the entire parcel for future development. With proffered conditions limiting the commercial uses, and controlling access, the proposed use could conform with goals and objectives of the Transition land use designation. Otherwise, as an unconditional C2 rezoning, the proposal is more suited to a Core land use designation area. D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARD The proposed 1.05 acre area to be rezoned to C2 appears to have ample space to meet the development requirements of the zoning ordinance. The proposed parking area shown on the concept plan complies with parking requirements for personal services. The 1.05 acre area to be rezoned meets the minimum lot requirements for new parcels in the C2 zoning district, and could be subdivided from the parcel. PART III STAFF CONCLUSIONS The proposed unconditional rezoning of 1.05 acres to C2 General Commercial does not conform with the policies and guidelines of the 1998 Roanoke County Community Plan. The site is located in the Transition land use designation of the Roanoke County Comprehensive Plan. Land uses currently permitted on the property are consistent with the transition designation. Staff discussed options for proffers with the petitioner and contract purchaser. With proffered conditions limiting the commercial uses, and controlling access, the proposed use could conform with goals and objectives of the Transition land use designation. Otherwise, as an unconditional C2 rezoning, the proposal is more suited to a Core land use designation area. i Staff suggests the Planning Commission discuss the following proffers with the petitioner: 1) Use of the properly will be limited to: a) Personal Services b) All uses permitted in the Cl zoning district 2) The proposed new commercial entrance shall be designed to serve both the area to be rezoned, and future development on the remainder of the property. U • • • COUiVTY OF ROA.~fOKF DEPT. OF PLANNING ~ANG ZONING 5204 Bernard ur._ P.O. Box 29800 Roanoke, VA 24018 t 540 772-2o6a F.=x c54o I ;72-2.08 dace recei ry ceivec! bye v. l ' a OS d ~ • ^ p S a e ~ _ C ~ Case Numoer: ~ Y~ U :, ~.:: ;:~ . / Check type of application filed (check a1I that apply): ID REZONING ^ SPECIA.L USE ^ VA.RIANCE Applicant's name: Robert L. ~?etz Fhone:ggg_~923 Address: 4631 Heather Drive, S .'~1, , Unit 317 _ Zip Code: 24018 Roanoke, ~7i? . 24018 Owner's name: Robert L. & Reba. S, l~iet2 ~ Phcne: 989-6923 Address: 4631 Heather Drive, S , V~. , IInit 317 ZiD Code: 24018 Roa.no3~e, Va. Location of property: _ Tax Map Number: 0 0 ~-1-1 . E. 400q- Oha.lle~.~er Ave. , ~ Roanoke, Va.. 24012 MaglSieriai District: gollins Community Planning Area: ~Onsa.ck Size of per.ei (si: Existing Zoning: 0-1 1. G`~ ~ acres Existing Land Use: Rental ~'roperty 43,75 sq.ft. :i ~::?~;_;:::; ::::::::::::::::::::::: ~~~~~~~~~'~'~'i'"c~'~i1ii i;ii i;;ipi;°i. Proposed Zoning: C-2 , . .. ~r Scafr" Usa Oniy Proposed Land Usa: Floriet u5z ~y~=: L Does the parce! meet the minimum lot area, width, and frontage requirements of the requested district? YES Y NO 1F N0, A VARlA.NCE IS REQUIRED FIRST. Goes the parcel meet the minimum criteria for the requested Use Type? YES ~ N O IF NO, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions Being proffe-=d with this request? YE5 NG ::~;:: _ L~f' ~ ,~'•~ V"~~i'``';;~';;5';;i;;'?;;i~~;1;'ii;i'.=;ii~~`i''`i;i;~;~i~i~':'•!li:i•'.'•:i'~'•;~~i;i;?~"; t` i~i~;i;;~''I;;i;;;;lsi'i~;a;i';''a;l Variance of Section{s) of the Roanoke County Zoning Ordinance in ordar tc: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTc, IF A.;VY OF THESE ITEMS ARE MISSING OR INCOMPL~ ii E. ais v tua v Ars v ~ Consultation 8 1/2" x 1 i " concept plan ~ Application fee ~ ~ ;i>::?# >::. Appficat~on :~?:: Metes and Bounds description tE;:•.~s, Proffers, if applicaoie ~ Justification %° Water and se~,ver applicatien x~ ~ Adjoining property owners / hereby certiry that l am e:'ther the owner or the property or the owner's agent on contract purchaser and am acrirrg with the knowledge,a7~d c.~?nsent f the owner. Owner's Signature: ~ ~~:f{,~'.,3 % ~ ;r~~'~-~f~ For Staff Use On/y: Case N.umoer ;'• .~ y .. ..... . ......:.M1 ;..:...... Applicant Robert Z. Metz ` ~ / The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please ans•r.-er the foilo~raing questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 3G-3) as well as ;ha purpose found at the beginning of the applicable zoning district•c!assification in the zoning ordinance. • Froperty is p~esentl~ zoned for C-1 office ~.nd institutionel use under the Roanoke Ccunt~ 2onin~ Ordinance, ~~hile office use r~zy be possible ~.lon~ Route 450 corridor, this road has been pri~n.arilp de~reloped v~ith commercial uses other than office used, the proposed use ~.s e florist is a low density business a,nd will suit the residentiel profile e.s it e~.sts on Route $60 Fast at the present time. Please explain how the project conforms to the genera( guidelines and policies contained in the Roanoke County Comprehensive Plan. General ~u.idelines en,d policies eonts.ined. in Roa.nc'~e Cour_t~r Comprehen- sive Fls.n for the subject property would not indice.te a t~rpical C-2 use. Alain, ho~rever, the flori st will oeeup~ the existing building a.t ~~'04 Che.llen~er A~reue and will ensure c4mps.tibilitvr with adjoin.in~ land. uses. Please describe the impact{s) of the request on the properly itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/se~Ner, roads, schools, parks/recreation, and fire rescue. There will be no nege.tive impact on the roe.ds, schools, perks/recrea.tion e.nd fire/rescue. Dater s.nd sewer caps.cit~ are approprie.te, therefore there wi~1 be no ne~e.-'ive i~nps.et on the stzrroundin~ properties mainly because cf the topo~rs.phy and the arient~.tior~ tev~~.rds Route 450. • ~~~~ ~i~~ ~l~~ ~_ nweq iauom~w wunn ldeoua~ Bwuozaa any ~aBuapsy~ ~ g T N ~~ ~ i E U ~z ~". ~~ ~, ~ ~ • ~~ ~~~ ~ a ~ ~ ~~ ~~ ~~ i i e. ~ ~ \ .~ ~ ~. ' 12oe corporate cirae - ---~~ 1 ti ~" Roanoke, Vrginia 24018 _ N / - ~`\. ~ \, , ~ , - __ ;: ~~ ~ ~ t~ /. ,~ ~ / I ~ , // . ', yL ',.~%. ~~ . (/, , ~ ~ ', ~ ~ ~. ~ ~„ O~ ~ ~~ ~ ,. ~ ,~ >., i , . ~ i .~4i' 1 1~ Jlr G .~~I - _ , ~~ .' W ~ a • Lam' •.~.-y' z ~.. ~ • I I (~ ~~l /// ~', /r/ /~ ~ l 1 /////~~' /~ // ;: / 0 .Ili -'// ,{ ~~' • Q ~ ~ ~`~ ` ~ i~ ~ : ~ %~ ' I '-~'_ 69 '~ ~ 610 `~ ~i'~ . ~ ~, ~ :.,~/ ~ ~ ( ~ ~ ~ ~ ~ i ' ~ `~ ~~~ ~i / ~ '/ Rio r ~ l I . ~ D 12-12'' O dal I O ~~ ~~ ._ ~ ' ,` ' !'( ,~ ~- C7 • ~i /, ROANOKE COUNTY Robert L. Metz DEPARTMENT Off' Rezone ,from C-1 to C2 COMMUNITY DEVELOPMENT Tax Mafia No. 50.05-1-1 .... ~ VILLA HEIGHTS BAPTIST CHURCH 4080 Challenger Are,, lYE Roanoke, VA. 24012 (540} 977-7305 Dear Board of Supervisor's, On August 1 ~, 1999, at our regular monthly business meeting a motion was made that says, "The people of Villa IIeights Baptist have no objections to the request of Robert L. Metz for the unconditional rezoning of 1.05 acres from C-1 Oi~ice Commercial to C-2 General Commercial for a Ilvrisl: This is part of the 5.13 acre tract lvcaied at 3990 and 4004 Challenger Ave., N.E." This motion wTas seconded and passed. If you have any question you can contact me at the church, 977-730, or at my home, 3b2-0812. Thank you. On Behalf of Villa Heights Baptist Church, ~~ ~ Rev. J. Donald Earwood, Jr. !-tARV1:ST J~tiNiST-R1ES Ct-EVRCI-t 01r GOU c~P PROPS-tECY - -~-.~ 4120 Challenger Avenue, Roanoke, VA 24012 Route 460 East (540) 977-3995 Tir» D. Colter Veronica 1~t. VenaUle Senior Pastor Minister of Outreach/Christian Education August 17, 1999 TO WHOM IT MAY CONCERN Harvest Ministries has reviewed the request of Robert L. Metz for the unconditional rezoning of 1.05 acres from C-1 Office Commercial to C-2 General Commercial for a florist. This property is located at 3990 and 4004 Challenger Avenue, and our church is located at 4120 Challenger Avenue. This letter is to inform you that we have no objection to this rezoning request and concur with the position of the neighboring church, Villa Heights Baptist Church, on this issue. Sincerely, ~~~ '7r-r~ Tim Coalter Senior Fastor w We, the undersigned, support the request of Robert L. Metz for the unconditional rezoning of 1.05 acres from C-1 Office Commercial to C-2 General Commercial for a florist. This is part of the 5.13 acre tract located at 3990 and 400.4 Challenger Ave. N.E. Name Address 1 2 3 4 5 6. ~n~~~ ~= ~,,., .~.. ~rrJ -~ v~:,~ ~~ -~ 3 cam- ~C~1. 't~ _, ,,~,. 7/-~;'. - ~~~,.,~ ~~z~.• qua ~z L ~-- 8. v ~' 9. r 3o IUD 7~ 10. ~ , ~~ ~'7 ~ r ~ ~ 11. % 3 ~ ~ ~ ~'~ d 4-a r 16. ~~ ~ yam. ~.,_.,,. fir/.,=Z1 .~ ?~ ~ yc I;~ 19: ` fvl " L. 'ti' cL~6 ~ - . yo' 't 1)c~K ~i,c ~~-~c~ ~ II ~ ne .~l~o i~-- 21. - ~~~ ~S ~' ~ y~/~ 24. ~, . ~.~ s ~~ •~~.. - /1 ~ ~l~ cx~.`~ ~3.~:c. ~' ~~z • 26. - < .~ ~~ ~ i ~ ~( , ~ :,t-tom ' =C .-~ ,1~~~ 27. ~~L l z 'c •~ ~/ ~'~/ (~ ~ Cw t-- ~ ~~ ~~~ /~ ~ ~ ~ ~ ~ ~~' 2 ~ ~_ t c. mac: ~ . ~~- ~ S ~ ~ ~- 30. ' a~3 Q • ~~~i 31~ ~ / D ~ !/~ ~ 4~0~ L _ ~ ~~ We, the undersigned, support the request of Robert L. Metz for the unconditional rezoning of 1.05 acres from C-1 Office Commercial to C-2 General Commercial for a florist. This is part of the 5.13 acre tract located at 3990 and 4004 Challenger Ave. N.E. Name 1 zAddress (~ rr ,v y r '..~ 3. i _ E Ci l 7. ~~ ~~~ ~; ~J? %-l~~.E., ~7•J.J~~ /C'L:~/ /1Cc.C t~~r, ~C~, ~L~iJ~r'X4~- GC• ~ ~ ~/~l~' 9.~ ° ~b.c / /n ~~7/ 11 jOc k'rK S ~~~ ~i+ ~ K/ ~IK04YpK~ </W- s-Y C/ Z~ l U. 4G~~ ~3t- ys~-~-C '` `~ -cc-C~~~-~~ - -G.,-Cic,d ~T ~ i~ -c~-d-~-~-~- ~~ ~•~f Q / 1--- 11. y i 1~' ~.~ ~ ~. y o ~L 13. ~ ~:~ elf u' - ~ ,~' - %~"~-C~ur~~ {' • ~ ~;~,c~~.u-tom • Q ~ ' ~ i .~~ 1 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. a,v~., ~ T- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 24, 1999 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 1.05- ACRE TRACT OF REAL ESTATE LOCATED AT 4004 CHALLENGER AVENUE (TAX MAP NO. 50.05-1-1) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1 TO THE ZONING CLASSIFICATION OF C-2 UPON THE APPLICATION OF ROBERT L. METZ WHEREAS, the first reading of this ordinance was held on July 27, 1999, and the second reading and public hearing were held August 24, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 3, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.05 acres, as described herein, and located at 4004 Challenger Avenue (Tax Map Number 50.05-1-1) in the Hollins Magisterial District, is hereby changed from the zoning classification of C-1, Office District, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of Robert L. Metr. 3. That said real estate is more fully described as follows: BEGINNING at a point on the northerly right-of--way line of Challenger Avenue, Route 460, said point also being the southwesterly-most corner of the now or formerly Villa Heights Baptist Church property; thence continuing with said Challenger Avenue right-of-way S. 48 ° 45' 00" W. 214.5 feet to a point; thence S. 32 ° 00' 00" W. 15.09 feet to a point; thence leaving said Challenger Avenue right-of--way and with a new division line through the property of Robert L. Metr N. 36 ° 41' 24" W. 219.40 feet to a point; thence continuing with a new division line N. 53 ° 48' 18" E. 226.01 feet to a point on the line with said Villa Heights Baptist Church; thence continuing with the westerly-most line of said Villa Heights Baptist Church S. 37 ° 15' 00" E. 195.00 feet to the Point of Beginning and containing 1.05 acres. 4. That this ordinance shall be in full force and effect thirty (30) days after its final U : \W PDOCS\AG EN DA\ZON I N G\M EIZ. FRM .~._.. / `~ passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDDCS\AGENDA\ZONING\METZ.FRM 2 O~ pOAN ,~~` ~ 9 z ~ O _Z J a 1838 AGENDA ITEM NO. APPEARANCE REQUEST PUBLIC HEARING SUBJECT: N5 ORDINANCE ~ CITIZEN COMMENTS ~S ~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DELINES L/STED BELOW: • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~~VE NO~LE ADDRESS: 53 ~~o CAaTE2 ~eQ/vE ~C~ ~y~18 PHONE: S (p - 7 / 2 - l0 (2 Z ~ aoaNO~.~ z ' c> o a ' ,:, ~,~ 1838 FOR D I S C U S S I O N O N L Y COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772.2004 Dr. Deanna Gordon P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 ~/ ~' J ~ ~FA~X ~(5~40) 772-2193 August 18, 1999 F rri . , . wvw..i Wu BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT OG~„Q,/ ) H. ODELL "FUZZY" MINNIX Superintendent (~Jf"~ ~J CAVE SPRING MAGISTERIAL DISTRICT Roanoke County Schools ,~' ~ ~~ 'L--- (540) 772-2005 5937 Cove Road -~/j~;,~ ~~~~-s--e.,. Roanoke, Virginia 24019 ~ ~ c -~,.~-yam Dear Dr. Gordon: , ~~ v., ~ ,~? ~ ~ ~/ ~p~ ~~~ ~a-c,~.~0~ CI As we discussed this morning, we are planning a work session with the Board of Supervisors and the School Board on Tuesday, August 24, to discuss school construction plans. There have been recent questions concerning the scope of the South County and Glenvar projects, that need to be resolved so these projects can move forward. It would be helpful to have a coordinating entity review the plans, including ingress and egress, building design; athletic fields and scope of the projects. The Planning Commission has this type of expertise, and would provide an impartial viewpoint in the process. The Commission can work with School and County staff and architects to review the work to date and make recommendations to the Board of Supervisors and the School Board. The suggestion has been supported by those members of the Board of Supervisors and Planning Commission that I have spoken with and we hope that it will with you and your Board as well. If so, the two Boards can discuss this at the work session and together set the scope of work and schedule. Please discuss this with the School Board and let me know. If you have any questions, please do not hesitate to call me. I look forward to seeing you on Tuesday. Sincerely, ~ ~~-~.' ` Elmer C. Hodge, Jr. County Administrator cc: Board of Supervisors Terry Harrington, County Planner Intemet E-Mail Internet E-Mail ehodge@www.co.roanoke.va.us ®Recycled Paper bos@www.co.roanoke.va.us M E M O R A N D U M To: Board of Supervisors From: Elmer C. Hodge ~°~ Date: August 20, 1999 Subject: Joint Meeting on August 24 with School Board Attached is a document from Sherertz Franklin Crawford Shaffiier Inc. which is a schematic design narrative for the proposed south County high school. It is being sent to you prior to the work session scheduled with the School Board on August 24 at 4:30 p.m. This document contains a lot of information that will be very helpful to you in your discussions. As I have reviewed it, I have many questions, among which are: ° How did the scope of this project differ so greatly from that of the building that was to be built with the bond issue several years ago? ° How did the scope and cost of this project increase from $18,000,000 at that time to $25,347,245, which does not include a number of items (please note the items not included, which are found on page 2, following page 22). ° Is it possible to bid this project to include certain items that maybe added or deleted as needs and finances permit? This project and the Glenvar project seem to be escalating rapidly in scope and price with less than adequate planning. We simply must find some way to work these projects through a smaller group where they can be properly analyzed and planned. ECH/meh Attachment TRANSMITTAL FORM ENGINEERING CONCEPTS, INC. P.O.Box 619 Fincastle, Virginia 24090 Street Address: 20 South Roanoke Street ENGINEERING CONCEPTS INC. TO: Mary Allen - Brenda Holten FROM: Jack Ellinwood SUBJECT: South Roanoke County High School VIA REGULAR MAIL VIA OVERNIGHT EXPRESS x HAND DELIVERED BY Mary Allen - Brenda Holten Roanoke County Board of Supervisors Attn: Dr. Nickens FAX Fax No.: Time: WE ARE SENDING YOU: Number of Pages: (including this sheet) Date # Copies Description 8/23/99 8 South Roanoke County High School Adjoining Property Owner Information REASON: For Your Information For Your Use As Requested ~Y~[q REMARKS: The attached information is in response to a request of the ~. School Board, by Dr. Nickens, to forward adjoining property owner ~--~=~-~~T ``~~'~ information at the proposed high school site. We have compiled ~~~"~ ~ ~~;(v the adjoiners along the access route to the school. Zoning B~d~ ~~~~,,~ department staff (John Murphy) is compiling a list of adjoiners ~, ~~y~ ~ ~~~~ around the 70 acre tract and will forward to you once a map and list is completed. We understand that Dr. Nickens needed the info ~~~ ~C~.EFcK'~rior to the BOS afternoon meeting on the 24th. You may want to t?~F~i:bfollow up with John to ensure his info arrives to you in time. Thanks. CC: 7, Phone 540-473-1253 Fax 540-473-1254 DATE: 8/23/99 JOB NO.: 99001/1 FILE: Bx ATTACHED VIA: ac E nwood The map of adjoining property owners around the 70 acre tract has been placed in the Deputy Clerk's Office if you would like to review it. 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Gusler, Jr. 4800 Pleasant Hill Drive Roanoke, VA 24018 TAX MAP # 86.08-4-13.1 Robert M. and Shirley A. Flanagan 4806 Pleasant Hill Drive Roanoke, VA 24018 TAX MAP # 86.08-4-14 Richard L. Bryant 4808 Pleasant Hill Drive Roanoke, VA 24018 TAX MAP # 86.08-4-15 James R. Jr. and Martha E. Paynter 4820 Pleasant Hill Drive Roanoke, VA 24018 TAX MAP # 86.08-4-16.1 Steven A. and Feresa S. Jacobs 4840 Pleasant Hill Drive Roanoke, VA 24018 TAX MAP # 86.08-4-16.7 Michael Clay and Melissa A. McKinney 4803 Lange Lane Roanoke, VA 24018 ~Adjoiner address 2/2/99 WOODS END PLEASANT HILL DRIVE ADJOINING LAND OWNERS TAX MAP # 86.08-4-16.8 Judith E. Orourke 4844 Pleasant Hill Drive Roanoke, VA 24018 TAX MAP # 86.08-4-17 Bill and Nettie A. Bridger 4914 Pleasant Hill Drive Roanoke, VA 24018 TAX MAP # 86.08-4-28 James C. and Judy B. Pate 5005 Pleasant Hill Drive Roanoke, VA 24018 TAX MAP # 86.08-4-29 Barbara W. Bova 4919 Pleasant Hill Drive SW Roanoke, VA 24018 TAX MAP # 86.08-4-30 Richard L. and Joyce A. Isner 4843 Pleasant Hill Drive SW Roanoke, VA 24018 TAX MAP # 86.08-4-31 Joseph H. and Kimberly S. Lescure 4833 Pleasant Hill Drive Roanoke, VA 24018 TAX MAP # 86.08-4-32 Mabel Naff Bowman 4811 Pleasant Hill Drive Roanoke, VA 24018 TAX MAP # 86.08-4-32.1 William T. Bowman 4825 Pleasant Hill Drive SW Roanoke, VA 24018 Wdjoiner address 2 2/2/99 WOODS END PLEASANT HILL DRIVE ADJOINING LAND OWNERS TAX MAP # 86.08-6-6 Vera V. Galloway 4795 Chippenham Drive Roanoke, VA 24018 TAX MAP # 86.08-6-7 Carol S. Light 4796 Chippenham Drive SW Roanoke, VA 24018 TAX MAP # 86.08-6-8 Patricia Lee Lorence 4533 Brambleton Avenue SW Roanoke, VA 24018 \Adjoiner address 3 ' '~ M E M O R A N D U M To: Board of Supervisors From: Elmer C. Hodge ~~~ ~ Date: August 20, 1999 Subject: Goals and Objectives -County Administrator During our work session a few weeks ago on goals and objectives, Mr. Mahoney and I were asked to finalize the goals set for us and re-submit them. My revised list is attached. ' If any of you have questions or wish to suggest changes, please let me know. ECH/meh Attachment i County Administration The County Administrator and Assistant County Administrators manage the daily operations of Roanoke County government and serve in an advisory capacity to the Board of Supervisors. Mission The County Administration will execute uniformly the policies established by the Board of Supervisors, advise and recommend to the Board actions that meet the changing needs of citizens, administer the daily operations of government, and present a balanced annual budget for consideration by the Board. Objectives • To formulate effective bimonthly Board meeting agendas that provide a structure to address pertinent issues and to serve best the interests of county residents and businesses. • To keep the Board constantly apprised of community events and County projects and services. • To provide the Board with strategic information that enhances decision-making. Objectives • To prepare the Center for Research and Technology for marketing which includes water, sewer, access road, and entrance-way to secure initial occupant(s). • To identify and recruit occupants for other economic development projects including existing businesses Valley Gateway Business Park, McDonald Farm, and Valley TechPark. • To update long-term economic development strategies identifying development sites, means for acquisition, and potential effects on the local economy. Objectives • To work in partnership with the School Board and administration to make the best use of available funds in providing cost effective educational opportunities for the children of Roanoke County. • To implement fully, in conjunction with the School Board, the Blue Ribbon Committee's Phase I School Construction Program including identification and provision of all funds necessary for operations and capital expenses related to the new construction. County Administration-continued Objectives • To maintain the number of volunteer hours for fire and rescue services. • To pursue alternative revenue sources to enhance fire and rescue services. Objectives • To develop and implement an employee performance appraisal system that establishes accountabilities for each employee related to the organizational and departmental missions and goals. • Conduct market research on a continuous basis to ensure competitive salary and benefit levels enabling the County to recruit and retain effective employees. • To educate employees about their full compensation package. Objectives • To facilitate solutions to regional water and sewer issues that will reduce the current rates paid by Roanoke County residents. • To negotiate proactive solutions to long-range water issues with surrounding localities, eliminating case-by-case negotiations in times of crisis that will benefit the entire valley. • To examine the potential benefits from regionalization of other services (e.g., solid waste, fire and rescue, library, etc.). Objectives • To master plan all existing and proposed interstate interchanges to maximize economic development potential in the county. • To determine the impact on service delivery and quality of life issues from the proposed widening of Interstate-81 and proposed construction of Interstate-73. pOANp,).~ ~' z ~'~ , c~ z „„ a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 C~~~xx~~ ~a~ ~~x~~~.~e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRG{NIA 24018-0798 FAX (540) 772-2193 August 27, 1999 Ms. Marion Roark, Chair Roanoke County School Board 5937 Cove Road Roanoke, Virginia 24019 Dear Ms. Roark: BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. °SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 As you may recall, I wrote to you on June 14 concerning the report of the Senior and Challenged Citizens Commission and that group's recommendation on Special Education needs and communication. I asked that the School Board review the suggestions and respond to the Commission. To date, I don't believe that the School Board has contacted the Commission in this regard. I hope that the School Board will take these recommendations seriously, and at least let the Commission members know that the report has been reviewed. The recommendations center on more open and better communication, which is a goal that I know you and your Board always try to attain. Thank you again for your consideration of this matter. The Commission looks forward to hearing from you. Sincerely, Bob Linson, Chair Board upervisors cc: Board of Supervisors Elmer Hodge, County Administrator Deanna Gordon, Superintendent of Schools Internet E-Mail Internet E-Mail ehadge®www.co.roanoke.va.us ®Recycled Paper bospwww.co.roanoke.va.us ~ ROANp,~~ ti ' p f7 2 ,, 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 August 25, 1999 BOARD OF SUPERVISORS eOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Reverend Joseph A. Keaton Central Baptist Church 1544 Deborah Lane Salem, VA 24153 Dear Reverend Keaton: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, August 24, 1999. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, C~or~z~~~ of ~n~~x~o~e Bob L. Johnson, Chairman Roanoke County Board of Supervisors IMemet E-Mail Internet E-Mail ehodgeQwww.co.roanoke.va.us ®Recycled Paper bosQa WWw.co.roanoke.va.us ~ AOANp,I.~ ~ . 9 ~ 2 1838 P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 August 24, 1999 Mr. Jerry Williams 2307 Brookfield Drive Roanoke, VA 24018 Dear Mr. Williams: BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us I am pleased to inform you that, at their meeting held on Tuesday, August 24, 1999, the Board of Supervisors voted unanimously to appoint you as an at-large member of the Parks & Recreation Advisory Commission for a three year term. Your term will expire on June 30, 2002. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Y' ~/ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosure cc: Pete Haislip, Director, Parks & Recreation ® Recycled Paper ~ pOANp~.~ G ~ A 2 G'1 1 38 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 BRENDA J. HOLTON CLERK TO THE BOARD (540) 772-2005 DEPUTY CLERK Intemet E-Mail: mallen@www.co.roanoke.va.us FAX (540) 772-2193 Internet E-Mail: bholton@www.co.roanoke.va.us August 25, 1999 Mrs. Christina S. Kocher 3710 Meadowlark Road Roanoke, VA 24018 Dear Mrs. Kocher: I am pleased to inform you that, at their meeting held on Tuesday, August 24, 1999, the Board of Supervisors voted unanimously to appoint you as a member of the Roanoke County Commission for Senior and Challenged Citizens to represent the Cave Spring Magisterial District. This Commission was established to address the needs of this group of citizens and make recommendations to the Board. Ms. Debbie Pitts, Roanoke County's Assistant Director of Recreation, will be in touch with you concerning the date and time when the Commission will have its next meeting. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, `~YLcu~~f- ~. Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosures cc: Debbie Pitts, Assistant Director of Recreation John M. Chambliss, Assistant County Administrator ® iiecycled Paper ~~~ August 19, 1999 ~ ~~ ~ ~1~ ~% TO: Elmer Hodge, Administrator, Roanoke County FROM: ~ a Gordon, Superintendent SUBJECT: Questions--Glenvar Middle and South County High School Projects The School Board has asked that I respond to the requests for further information as forwarded by Diane Hyatt on August 18. On Glenvar Middle-- 1. Who authorized expanding the scope of the project from $6,000,000 to over $8,000,000? In October, 1998 the school board increased the architect's fee from $190,000 to $390,000 based on the architect's request to increase the fixed limit of construction from $2,446,250 to $6,000,000. There have been no further authorizations for expansion of the project. 2. Why wasn't value engineering done at the 40%-50% stage of design? Our correspondence indicates that the design documents were delivered to MarshWitt at a 50% stage of design development. 3. What components might be bid as construction alternatives? The architectural firm might present a number of possibilities. The most obvious are the auxiliary gym and the auditorium. You have been provided with copies of the executive summary of the VE study. A number of design alternatives are presented. 4. What items of the $8,000,000 can be deleted and what is essential? The architect has suggested that the core classroom and locker room spaces are the most essential. The community would be reluctant to see any part of the program deleted, but again, the auxiliary gym and the auditorium are the most obvious. 5. Why couldn't the gym and cafeteria additions be done at the back of the school to avoid deep cuts and blasting into the steep hill behind the current middle school gym? MarshWitt has shown such an alternative. The architects believe that this design causes problems with student circulation, eliminates valuable parking space and creates a potential hazard associated with lack of a clear way to route emergency vehicles around the building. 6. What is the projected enrollment at Glenvar Middle School? The school is being built for a capacity of 525 students. In examining the present cohort of students feeding into the school from Glenvar Elementary, Fort Lewis and Mason's Cove, the total number of students would be at 475-480. The capacity of 525 will allow for 10% growth. On the South County High School-- 1. Does the increased A&E fee indicate an enlarged scope of the project or is it additional work resulting from redesign of roads and buildings and additional meetings? None of the fee increase can be attributed to road design or the additional meetings. The architect is requesting an increase in the fixed limit of construction from $19,650,000 to $25,000,000. Of this amount, about 40% results from the scope of the project, including the auditorium, and the remaining 60% is associated with the architect's estimate of the effects of inflation. 2. What is included in the enlarged scope? SFCS has provided a design description of the project to be included with this memorandum. Each space is listed in the description. 3. Why was the auditorium left out of the original scope? The auditorium has always been a part of the project. As staff and school board have tried to set priorities within the budget allotted, the alternative of initial construction without an auditorium has been proposed as a possibility. 4. What is the status of land for ingress/egress? The Bryant property has been purchased. The Bowman property is being acquired through eminent domain. Owners of property adjoining Pleasant Hill Drive have been notified of the necessity of an easement along the edge of their property. ~. Do you have aneeds-based financial analysis based on regional cost data, recently completed projects, and• if necessary, outside input? No. 6. What components might be bid as construction alternatives? The auditorium has been mentioned above. Facilities within the athletic complex might be another consideration. We have also requested additional information from the architect related to reducing the size of classrooms to match the classrooms of the other four high schools. The response is included. 7. What is the projected additional operating cost for the new facility? Best estimates for additional staffing and other operation costs place the additional annual cost at $1.5 million. 8. What is the projected enrollment for the high school. This will be determined by the work of a committee that will recommend attendance boundaries and feeder systems. It is our estimate that the school will initially enro11900- 1000 students, if it opens with all four classes (9-12) included. It may be determined that those students who are seniors/juniors should remain at Cave Spring the first two years and be allowed to graduate there. A table showing enrollments in south county for each of the past five years is included. architecture Engineenng Planning ~ntenors SECS MEMt~RANDUM Sherertz Franklin Crawford Shaffner Inc. 305 South Jefferson Street Roanoke, Virginia 24011-2003 (540) 344-6664 Fax (540) 343-6925 To: Dr. Deanna Gordon, Superintendent, Roanoke County Schools From: Dale Leidich Date: [august 19, 1999 Subject: Area Rdducuons to General Classrooms area 12edttctions to General Classrooms Scenario <<1 Reduce (34) General Purpose Classrooms From 800 nsf to 750 nsf 34 Y 50 = 1,700 nsf cy $115/sf = S19S,500.00 or .9% of the Totni Area and Coast. )3udget Scenario B Reduce (34) General Purpose Classrooms Crom SUO nsf to 725 nsf 34 ~c 75 = 2,550 nsf @ ~l 15/sf = X293,250.00 or 1.3`% of the Total Area and Const. Budget Thoughts about proposed reductions: I~.BD Planning fells us that the national average for space per student in high school. classrooms is nulning around 35 square feet per student. Therefore, with air AVERAGE; class size of 25 that equates to 875 square foot classrooms_ If we assume the continued use of desktop computers, every computer equates to the quivalent of one more human occupant from a space standpoint. So, with say, ~ student computers and 1 teacher computer this equates to the need for an additio»al 175 square feet. Even with 800 square foot classrooms, things are not ;Ding to be "roomy." Reducing ail of the ;eneral.=pt.trpose classrooms iznpaets every student, every teacher, every class period, every day of the year for the life of the school. The reduced area can never be added back to each space. A'oetter approach tnight be to eliminate one or two larger spaces that would impact fewer students and that could be added back to the project in a future phase. `~ ERv EKI ~PR03EC"~ ~9~322~GpR R~mkudDeanns<,ordon.Au g 19.doc Arohitecture Engineering Pfann~ng Interiors SFCS MEMORANDUM Sherertz Franklin Crawford Shaffner lnc. 305 South Jefferson Street Roanoke, Virginia 24011-2003 (540) 344-6664 Fax(540)343-&925 The proposed reductions will impact the function of the classrooms in several ways. The presence of con~putcrs, primers, workstations, etc. in the classrooms requires space for their use as well as circulation space around them. The strong trend toward various sized groups working within the classroom also requires adequate spac;, for flexibility. The impact o!'the possible reductions on the cuiTent design would most likely be minimal as the eonlposition of the academic pods would remain in tact. There is currently a direct relationship between the size of the Science Labs and t}ie classrooms that stac?t on the IJpper Level. There is an efficiency in the proportion of the classrooms that, when modified, might negatively impact the total gross area. The proposed future ~xpansion areas will also be impacted by any reductions to the standard classroom module. ~45F,RV[;R11PRc?.)F.CCS\97z22~CORR1m14idDeanns~~ordonAu~t? doc ~' _ ,.,.. SOUTH COUNTY ENROLLMENT DATA SPRING 1994-SPRING 1999 94 95 96 97 98 99 CAVE SPRING H S 1166 1173 1190 1218 1219 1174 CAVE SPRING JR. 941 904 938 925 813 769 HIDDEN VALLEY JR. 766 779 817 873 951 968 BACK CREEK 289 267 267 259 254 274 BENT MTN. 77 74 73 78 77 76 CAVE SPRING 508 525 513 559 559 566 CLEARBROOK .123 126 126 135 143 138 GREEN VALLEY 400 419 425 417 419 389 OAK GROVE 537 559 545 516 508 529 PENN FOREST ~ 572 566 577 X77 565 535 TOTAL S. CO. 5379 539? 5471 5557 508 5418 r -~ t- _ ~ A ~ ~ F~~ ~ ~_` c '~ ,~„ ' ~ ' ' -- .~ ~~ ~ za ~ ;. f , ~ .~ , ~ C ~-i-- ~ t~.; ~ ' . , t~ ',f td 1 .F 1 ! ~ ,~ f"~ 11Z' `" ~ a ,~ 'r _~ ~ t ttf~ ~IJ~ ~ ~: ~-- ~- l ~ 4 w ~}' ''~ ~ 1' ~. f ,_ ~t~ . { ~ '~ ' - ~ Value Analysis Study for Additions and Renovation rY: v ~~ ~,~ s' - -;.~ l~itidle Sch©oi Glenyar y~ . Roanoke eountp,: Virgiui~. ~, ? School PIan No. x:.180-~1_IT* ~!f ? ~" ' - ~ ~ - .~ Roanoke Eouaty $ehoots { ,•f , `\,\ .~ ` ~r ~ ~~,J~7te ZS; 1999 . - \\ .~ - ~.. e x -. 4s ~ ~ ~ ' .M-~ ~ 4 ~ ~y ~ ° ~ ~ ~ `~~ ~` yam-. } _ { ~.. 'rye. ~ { s ~ ~~ __.._ ~ , ,`~ __`"~s _, ~~ l \ • '~ ~~' Jabs: t '~~~.tn//-~---~.a~~T-.---~_ '~T{! ; ~ 3 _''~..~_'x.~.-- Y- ~ F 1 ~ t `' ~ ` .... ' . • ~ ~ ®006' \ - i + ~ ~ `~ ~ ~,/ Vii- ~Q ~ ~. ~a ~ - .- ,, ~ ~' - . f~,`'", ~ ~- "~\ rsh~tt ~ssvcia#es, PCB '. ,r 1 ~` ~-,* /` :~ _ `tectvre-& Value-Analysis. ,~ . ,. ,~. ~4 ,+ ^ s ' ' ~/ /~~~ /~ ~ ROQT1QlG2 C77td RIC}Irild17C~,. ..•. r. _ ~ ~ _ - //Jlr ~ i ... ~ /// -f i /" Gtenvar Middle School -Value Engineering (VE) Workshop Additions and Renovation to Glenvar ~Iiddie School Roanoke County Schools, School Plan No. 180-61. I F Roanoke County, Virginia Drawing Date: May 34, 1999 - ViE Submission Owner Roanoke County Schools Roanoke, Virginia Glenvar :tiliddle School -Value Engineering (VE) Workshop Additions and Renovation to Glenva o~ ~'ddle School Roanoke County Schools, School Plan No. 180-6 I . l F Roanoke County, Virginia Dra~i~ina Date: May '4, (999 - V/E Submission Owner Roanoke County Schools Roanoke, Virginia A&E of Record Kinsey Shane & associates Architecture and Engineering Salem, Virginia In Association with Lawrence Perry & ,-associates, Inc. Roanoke, Virginia VanBlaricom & E'rantz, Inc. Roanoke, Virginia Anderson & Associates, Inc. Blacksburg, Virginia Cost iv[odel (Based on 35% Documents - DesignoDevelopmen~ iVlcDonough Bo(yard Peck - yis. Amanda Timmons 4648 Brambleton Avenue Roanoke, Virginia Tel X40.776.9600 Fax ~40.i76.9689 Value Analysis Workshop 1'Iarsh Witt Associates, PC 31 ~ King George Avenue, S W Roanoke, Virginia 24016 1'o`IO.982• 1444 Tele 1.340.98i?.8300 Fax bmarshrmazshwitt.com Email glue Engineering Workshop For Stu and Report; • h~~ $arry L. Marsh, VS, NCARB 18 June 1999 For Roanoke County Cost Model {Based on 35% Documents -Design Development) ~lcDonou~h Bolvard Peck - his. Amanda Tims -16-48 Brambleton Avenue Roanoke, Vireinia Tzl ~=10.776.9600 Fat ~-40.776.9689 McDONOUGH BOLYARD PECK consCruction engineering :. Jur.e .3, 1999 Marsh Witt Associates, P.C. 315 King George Ave. Roanoke. VA 24016 Attention: Barry Marsh, Principal Reference: Preliminary Cost Estimate Glenvar Middle School Subject: Preliminary Design Submission vlcl3onough Boiyard Peck is pleased to submit the Preliminary Cost Estimate for the Gienvar Middle School. T~vs is based or. information available from the specifications an~.i. construction drawings at their currznt level of completion, the A.~E presentation June 14, 1999 and Value Engineering review comments from `Aarsh Witt Associates. Our preliminary estimate for this project is S7,966,953, including mazk-ups for Subcontractor and General Contractor Overhead and ?rorit, Bond and Insurance, and Labor Burden. For your reference I have attached a table containing squaze foot school construction costa for the Roanoke ~ZCinity. Please call me at (540) 776-9600 if you have any questions regarding this estivate. 1~icDONOUGH BOLYARD PECK rd .Peck, IiI, P.E. Vice Presider_t Enclosures cc: 9912.000 X643 8rambietan Avem:e, Z`° Flocr • Roanoke. 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'~ ~ ~~ 7 '~ .~ ~ ~ ~= ,~:~:~ Ct M ~n u :n u Q O 0 ~~ n 8 s ;; G a O N i Tt7TAL F. a3 Proposed .additions and Renovation to the existing Glenvar V[iddle School The Glenvar diddle School is located in the western portion of Roanoke County. The existing middle school is one educational component within an existing combination high and middle school complex. The existins Glem~ar Middle School has been occupied for four years -constructed in 199. The combination middle school and high school is located on a large tract. Except for the northwestern portion of the propem. the site is relatively flat with minor grade change to the east (MSiHS combination school to the adjacent elementary school). The northern portion has a severe hill -approximately -l3 feet rise. Site circulation is divided into two areas -bus loop, and staff and carpool. The present bus drop-off sen~ices l-L buses. Each bus transports both middle and high school students - a separation conflict of middle and hish school movement. Buses enter the site via the high school area of the tract. Staff and carpool circulation to the new middle school addition is through the elementary school property. The new middle school parking lot is associated with a new middle school entry. This separate school entry establishes identity for the middle school pro~am. The Glenvar vtiddle School's current student enrollment is approximately 32~ students. With the proposed additions and renovation to the existing middle school, the desigtt will support a X25-student projected enrollment. To support this population, the Glenvar Middle School's additions and renovation meets and exceeds the suggested b00-core facility as recommended by Virginia Department of Education. The 101.300 GSF (6.900 SF new construction and 36,00 SF renovation) houses the following activities: • Administrative and conference areas • 6"'. 7`h and 8`h ~ ade classrooms • Science classes • Special education spaces • Resource rooms • Science rooms • Art room (located in the middle school and a shared activity with hish school) • Assembly space • Gymnasium and auxiliary gymnasium • Bovs' and girls' locker room • Tech lab • Music room (located in the middle school and a shared activity with high school) • Computer rooms • Teachers' work rooms • Band (located in the high school and.a shared activity with middle school) • Dining • Kitchen (located in the high school and a shared activity with middle school) The VE Workshop The objective of the VE study is to accomplish desired functions and activities at the lowest potential capital and operational costs. Our study is developed by an orsanized effect directed at analyzing the functions and activities of schools to achieve those necessary functions and essential project characteristics in the most cost-effective manner without jeopardizing quality, reliability and maintainability. VE Team Vtr. Bany L. Marsh, CVS, NCARB Mr. Jim L. iVtihalik Architecture Nir. Ron B. Shiflett, Civil and Structural Mr. John A. Garland. Electrical Mr. W. Grodon Wells, Mechanical To assist the VE team in understand the proposed design. MarshWitt hosted informal presentations. dir. Bob Fry and Mr. "Butch" Traylor t'or Kinsey Shane & Associates, and Mr. Jeffrey Perry for Lawrence Perry and Associates were key presenters. ~Ir. Fry presented a synopsis of the design concept, and qtr. Traylor and Mr. Perry addressed architectural and engineering details. After the presentation, the VE Team revisited the Glenvar Middle School site and educational facility. After reconvening the workshop, Mr. Marsh facilitated and implemented a 40-hr. VE study. The Team concluded that the Glenvar Middle School's ultimate project functions are... .... Control movement .... Limit movement After identifying the major (ultimate) functions of the project, the team focused on a goal oriented problem seeking and problem solving VE format. The results of this analysis formulated the recommendations that achieve workshop objective -reduce capital costs without jeopardizing quality. Personal experience reinforces the VE recommendations. To promote creativity with order, the Team needed co define movement. For creative avenues, the functions to control and to limit movement are considered as exterior and interior activities: Exterior utilities, vehicular and pedestrians, and adjacencies Interior Transitional points -entries Administrative, workflow and student traffic System movement such as: Structural Electrical Mechanical Plumbing S prinkiers Data and Communications It is the VE Team's understanding that this project is designed for a student 600-core facility. To support the project enrollment and community, the school's major additions and renovation consists of: • General building expansion to the northwest, north and northeast portion of the site • Separate vehicle and school bus traffic • Removal of "sugarloat" (hilt) for northwestern building expansion • Tear-down and remove the existing lecture/assembly area and construct a new dining area + Relocate and oversize new locker/dressing room • Add an additional gymnasium to the existing middle school -total of three gymnasiums within the combination HS/i~tS environment • Construct music and new physical education rooms • Construct supporting academic classrooms • Expand administrative areas • Relocate and self contain art room for middle school • Relocate and expand tech lab and construct new computer classrooms • Construct and oversize media center To align school facility planning/design with academic needs, the Commonwealth of Virginia - Department of Education has published anon-mandated, recommended standard describing minimum program, quantity and spaces for various school types -elementary, middle and high schools. Organized by projected maximum enrollment, each school type is further divided into speciYic academic programs with suggested allowable square footage areas to satisfy those individual programs. For this workshop. the Team developed a comparison analysis of state standards related to the proposed desist. The following is the comparison overview: A. SpacerPupil Ratio complies to state standards: _00 sf to One student -Agrees with state standards B. The overall academic program and space analysis complies to state academic standards. Within the standards several activities are '`additional to" or "overstated": a) Assembly - "the Forum" b) Dining c) Auxiliary Gymnasium d) Physical Education Rooms e) DressingiLockeriStorage t~ titedia Center g) Band (Combined HSrMS) Based on the Department of Education's Recommended Prototypical Space Program, rind below a square footage comparison of standards to design. State Recommended Spaces Suggested A/E Design (SF) Overstated SF Auditorium -the "Forum" "0" X020 X020 Dining 2400 3500 1100 Locker/Dressing/Storage 3000 4030 1030 Gvmnasium 10000 16000 6000 Phvsical Education 1600 2000 400 Media Center 2950 4246 1390 Suggested 1960 34790 14,840 Say - 5124 SF 51,835,000** * Middle School Gymnasiums -Two (2) Gymnasiums- One Existing & One New ** Estimated by SF only By obsen'ation, academic program spaces align with state standards. Over-programmed spaces are associated with public activity/assembly. Demolition and Reconstruct Original Portion of Middle School - Repiacement of Existing Lecture/Assembly Room and Locker Rooms with New Facilities Approximately 4 years ago Roanoke County and the A/E decided to build the new Gienvar Middle School in the configuration that now exists. As part of these facilities, the new gymnasium included new boys and Qirls locker room facilities that were approximately 1000 square feet each and it was deemed appropriate to build a new lecture/assembly room that is approximately 2000 square feet in size. The boys' and girls' locker/dressing rooms, although admittedly small are very nicely appointed, with "school" grade plumbing fixtures and hard rile flooring and wainscot up to approximately b feet. The lecture/assembly room is also very nicely done with txed seating, built-in projection system and motorized screen. All facilities have been well maintained and appear to be "as new" condition. The current program calls for the complete demolition of the existing lecture,~assembly room and a complete interior demolition of the two locker room facilities. The lecture/assembly room is to be replaced with a larger new assembly/forum hall without fixed seats. The locker rooms will be replaced with larger rooms and the existing locker rooms converted to classrooms. In the case of the lecture/assembly area, the VE team is having great difficulty justifying the demolition of this space, even with the proerammatic changes that are occurring. It is our opinion that it irresponsible to destroy what was just recently built. An alternative must be considered. Summary of appropriate costs per SF: Space Existing LecturerAssembly Room (Original Middle School) Existing Lockec Rooms (Original Middle Schoolj Building Demolition (Demolish Existing Lecture/Assembly Room & Demolish Interior of Boys' and Girls' LockeriDressing Rooms) At Original Lecture Room, Construct a New Dining Room At Original Bovs' and Girls' Locker Rooms, Reconstruct for Classrooms Tota! area SF Cost per SF :Llodifier Tora! X000 60 .30 16000 X000 6~1 .30 166100 -1000 ~.%~ .30 1900 ?000 96 .30 2-19000 ?000 38 .30 98800 690,000 VE Analysis Conclusion + The proposed design meets educational classroom recommendations. Essential building areas that directly support academic needs are justified. • By observation, the support core areas associated with public assembly is overstated in building square Footage. Von-essential public activityiassembly building areas are adversely effecting construction cost and operating budgets. • Retain original building spaces and activity, or modify ;pace to accommodate desired activity. VE w'orkshop Summary Proposal Vo. Studv Order of :Ylagnitude Savings (3) Civil C1 Pre-Grading Contract Sitework ~ 70,000 C2 Reduce Sidewalk Thickness to 4 inches 5 11,000 C3 Eliminate Curb and Gutter along Yew Driveway - ~ 1-1,000 from Elementary School to Yew diddle School Structural S1 Use Exterior Walls as Bearing Walls S 132,000 S2 Use Longspan Steel Joists over Auxiliary ~ 42,000 Gvmnasium Architecture Al Substitute Fiber Board Backed Gypsum on Steel S 8,000 Studs for CMU Infill Construction A2 Modify Interior CMU Partition - Gvpsum Board S 19,000 Above Ceiling A3 Eliminate Building Space not Suggested by State S 1,772,000 Standards A4 Ftoor in Forum Hall ~ 25,000 AS Alternative Exterior Wall Construction - Brick S 5,000 Veneer on Steel Stud w/ Gypsum Board Ab Eliminate Expansion of Toilet Room S 13,000 A7 Eliminate Non-Essential Locker Room Area S 550,000 AS Use Fire Separation Partitions instead of Sprinklers NA A9 Substitute Synthetic Fioor System for Mapie S 24,000 Flooring in New Auxiliary Gymnasium Mechanical M1 Reduce Outdoor Air Requirement with Operable 5 4,000 Windows ~L Water Source Heat Pumps instead of New Fan Coils S 210,000 M3 Use Rooftop VAV Units instead of Yew Fan Coils Electrical E1 Reduce Number of Data Ports in Classrooms 5 15,000 E2 Reduce Number of Convenience Receptacles in S 3,000 Classrooms E3 Expand the Existing Intercom System S 13,000 Eliminate Cable Tray System S 12,000 ES Reuse and/or Eliminate Use of Central Clock S 23,000 System E6 Alternate Tvpe "M" Light Fixture S 12,000 E7 Alternate Classroom Light Fixture S 1,000 w/ LCC of S 25,000 Planning P1 Relocate Auxiliary Gymnasium, Locker, PE and S 435,000 Music, Expand Dining, Lecture Room and Elimiuate Reduce Excavation of "Sugarloaf" P2 Relocate Auxiliary Gymnasium, Locker, PE and S 969,000 Music, Dining, and Retain Lecture Room ~``G~UN~`~c~ ~ 'y OFFICE OF FACII_ITIES & CONSTRUCTION Q ; , <<, ~ 5937 Cove Road, NW ~ ~ Roanoke, Virginia 24019-2403 Phone: (~40) 562-3800 Fsz: (540) 562-3988 c 9c~e+~t £~`~t ~• Jttne ?4, 1999 TO: Construction Committee ~ Invited Guests FROM: Sandv Barbour -Supervisor SUBJECT: Value Engineering Glenvar ?1~Iiddle School Addition(s) Presentation 6.24.99 Board Room 10:30 AM The following three (3) pages are but a di. fferent and more detailed format to the previr~us pages :q ,' O ~~ I ', < :i. 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O R 'J _, 3 v J r, i! _ V J ~ ~ J y ^ ,y :1 ` ~. _ r J :.1 ` 7 ~ = .. ` ~ ~ r. ~ `y ~ = J •= 'i = .J ~ .. ~. J ` +S J J' ~ . . ~ ~. 1 a n c - ~ M ~ ~ J ~ ~.: _ ;a I C ~ 4 Y! w .~ <.J .~ U .~ 7 7 ~y ;l G ~j ~_ ~_ S R _ ` r~ Yom/ 5uf ~ ~ F~' ~~ +~ ~.. SI ~ ~ ~ y _ u ~ y c,~ ~ y J .7 r. ~ a ~! :J C 't }" ! _ = y = - ~ ' ^a a J ~ ? .~ ~ T T ~ ~ ~ J v 71 L O ~ ~ v A J Z J I1 !1 ~ :J - - ?~ u ~ ~ ` .3 ~ i 3 '~ 1 t :Q ~ ~~. '~ J > CJ y ~ ~ O v O ' i d T Q T '"~~ sY J :.1 '30 'y Z ~O I~ S +~ N .~ ... .Z r /' FLIPPIN DENSMORE MORSE Ru~r[-IEI~oI~ & JESSEE 1800 First Union Tower Drawer 1200 Roanoke, Virginia 24006 (540) 510-3000 Fax (540) 510-3050 www.flippindensmore.com ~ .ALEXANDER BOONS (540)510-3042 bonne@flippindensmore.com VIA HAND DELIVERY J /G~ey~~_ ~~~~~~ ~~fj.~ GL~ ~L~ U ~~ Mr. Terrance Herrington County Planner Department of Planning & Zoning County of Roanoke 5204 Bernard Drive, S.W. Roanoke, Virginia 2401$ Re: Application by Advance Stores Company, Incorporated ("Advance") to rezone the 17.11 acre ap rcel of land off Airport Road in Roanoke Count (the "Property ') currently owned by Shenandoah Homes Retirement Village, Inc. ("Shenand.oah") Dear Terry: As a supplement to its application to rezone the Property, Advance proffers the following conditions to its application in accordance with Roanoke County Zoning Ordinance Section 30-15: Access to and from the Property shall be over right of ways connecting to Airport Road. An emergency access point to the Property shall be constructed at the terminus of Woodbury Avenue. 2. Advance will donate to Roanoke County the portions of the Property that are designated for the "T-Turnarounds" to be constructed by Roanoke County at its expense at the existing terminus of both Santa Anita Terrace and Sierra Drive. 3. Any use on the Property permitted under Section 30-61-2(A)(5) of the Zoning Ordinance shall be at least 100 feet distant from adjacent property zoned R-1, fifty (50) feet of which shall be the buffer set forth in Proffer Number 4. FLIPPIN DENSMORE R ~EltPOx~ Mr. Terrance Herrington 6t. JESSEE August 20, 1999 Page 2 4. A buffer zone of fifty (50) feet in width, including the thirty-five (35) foot buffer set forth in Option 2 of the Screening requirements in Zoning Ordinance Section 30-92-4 selected by Advance, shall be established on the portion of the Property adjacent to properties zoned R-1. The thirty-five (35) foot buffer set forth in Option 2 of the Screening requirements shall be a buffer yard of large evergreen trees, small evergreen trees and one (1) row of evergreen shrubs. The remaining fifteen (15) foot portion of the fifty (50) foot buffer shall consist of grass to be maintained by Advance. Laghting within.parking lots and on treat portion°Cl~f ar~y buil~i~ig oc~a~ru ot~r the Property shall be directed to point away from adjacent property zoned R-1. 6. Pallets and shipping materials shall not be stored permanently on the Propert~y~, other than on the inside of buildings constructed on the Property. 7. Tl~ie measured noise omissions from any uses on the Property under Section 30-61-2(A)(~'1 0±:~ the Zoning Ordinance shall Prot exceed an. average f.EC1 of 80 dba i~:u more than a continuous one (l) hour period cf time at the boundar.y~ line of~the Property with adjacent property zoned R-l. 8. The following I-1 uses, by right, will not be permitted on the Property: a. Truck Terminal; b. Transportation Terminal; c. Landfill, Rubble; d. Recycling Centers and Stations; and e. Automobile Repair Services, Major. Shenandoah, the current record owner of the Property, consents to the proffers offered herein, as indicated on the form of Consent attached hereto. FLIPPIN ~ DENSMORE ' MoxsE Terrance Herrington Mr RUTHERFORD & JESSEE . August 20, 1999 Page 3 We appreciate your guidance throughout the application and hearing processes. Please call ors us should you ha~~e any questions or wish to discuss these proffers. JA~3/llh Enclosure oos9-i ss cc: Mr. Tim Gubala Ms. Joyce Waugh ~~ Draft - x/19/99 //_,~„ ROANOKE COUNTY BOARD OF SUPERVISOR ~~~(/G~'I ~, J AGENDA ~~'"~~ AUGUST 24, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Reverend Joseph A. Keaton Central Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resoluti of a eciation to Apryl Dunn for her actions on June , 199 n saving a young child from drowning. -` 1 D. BRIEFINGS E. NEW BUSINESS ~1. Acceptance of donation from Koppers Industries in connection with $5,000 received with its Directors' Award of Safety Excellence. (Tim Gubala, Director of Economic Development and representatives from Koppers Industries) 2. Request to appropriate $8,734 for eligibility overtime to the Department of Social Services. (Betty McCrary, Director of Social Services) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of ordinance to rezone approximately 33 acres from AR to R-1 to construct a single family subdivision, located adjacent to Merriman Road near the Blue Ridge Parkway, Cave Spring Magisterial District, upon the petition of Don Bandy. 2. First reading of ordinance to rezone .98 acre from R-3 to C-1 to expand an existing clubhouse, located at 4231 Garst Mill Road, Windsor Hills Magisterial District, upon the petition of Roanoke Rebos, Inc. G. FIRST READING OF ORDINANCES ~/1. First reading of an ordinance authorizing acquisition of property on Glenmary Drive from Philip Trompeter and Connie Hausman fora 24' waterline extension into the Roanoke County Center for Research and Technology. 2. First reading of an ordinance authorizing acquisition of a permanent slop and drainage easement on property located on 2 Glenmary Drive from Emmett I. And Mary Jane Grisso fora 24' waterline extension into the Roanoke County Center for Research & Technology. (Melinda Cox, Economic Development Specialist) 3. ~-first reading of an ordinance to amend the Roanoke County ~/~ Code, Division 2, Use Value Assessment of Certain Real Estate, Chapter 21, Taxation, and bring into compliance with amendments to the State Code. (John Birckhead, Director of Real Estate Assessment) H. SECOND READING OF ORDINANCES ~,, I. APPOINTMENTS 1. Blue Ridge Community Services Board of Directors 2. Clean Valley Council 3. Grievance Panel Industrial Development Authority A. Highway and Transportation Safety Commission 6. League of Older Americans -Advisory Council J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. .~1. Confirmation of committee appointment to the Parks & Recreation Advisory Commission and Senior and Challenged Citizens Commission. 3 ~2. Acceptance of $2,000 FACT (Family and Children's Trust Fund of Virginia) Grant by the Police Department for the Violence Against Women's Unit for purchase of cameras ~/3. Authorization to approve the FY 2000 Performance Contract with Blue Ridge Community Services and to ratify required changes in the by-laws. /4. Acceptance of Hidden Forest Court, Fairway Woods Court and a portion of Hidden Woods Drive into the Virginia Department of Transportation Secondary System. ,i5. Acceptance of Wertz Orchard Road and the remaining portion of Sulgrave Road into the Virginia Department of Transportation Secondary System. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Revenues and Expenditures for the one month period ending July 31, 1999 6. Accounts Paid -July, 1999 7. Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of July 31, 1999. 4 O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 4:30 p.m. 1. Joint work session with the School Board on school construction projects 5 P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A Discussion concerning expansion of an existing business or industry where no previous announcement has been made. ,~Q. DEMONSTRATION OF QUINT FIRE APPARATUS (EMPLOYEE PARKING LOT) 6:30 PM. (Rick Burch, Fire & Rescue Chief) EVENING SESSION (7:00 P.M.) R. CERTIFICATION RESOLUTION S. NEW BUSINESS 1. Authorization to approve application to participate in the 1999 Fall Virginia Public School Authority Bond Sale for $6,920,000. (Diane Hyatt, Finance Director) T. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Second reading of a ordinance to obtain a Special Use Permit for a life care facility, located at the intersection of Hershberger ,, and Florist Roads, Hollins Magisterial District, upon the petition of Friendship Manor, Inc. (Terry Harrington, County Planner) (CONTINUED FROM JULY 27, 1999) 2. Second reading of ordinance to rezone approximately 9.1 acres from I-2 to R-1 to construct a single family residence in the 5700 block of West River Road, Catawba Magisterial District, upon the petition of Harold Horn. (Terry Harrington, County Planner) 3. Second reading of ordinance to rezone approximately 1.95 acres from C-2 to R-3 to construct apartments located in the 7300 block of South Barrens Road, Hollins Magisterial District, upon the petition of Peters Creek Associates, LP. (Terry Harrington, County Planner) 5 4. Second reading of ordinance to obtain a Special Use Permit for an accessory apartment, located at 3527 Chaparral Drive, Cave Spring Magisterial District, upon the petition of Paul and Darlene Zelenak. (Terry Harrington, County Planner) 5. Second reading of ordinance to obtain a Special Use Permit to allow the expansion of an existing church, located at 3028 Penn Forest Blvd., Cave Spring Magisterial District, upon the petition of Penn Forest Christian Church. (Terry Harrington, County Planner) 6. Second reading of ordinance to rezone approximately 0.87 acre from C-1 C to C-1 to remove conditions to allow a dental office, located at 4736 Starkey Road, Cave Spring Magisterial District, upon the petition of H. Patrick Russell II. (Terry Harrington, County Planner) 7. Second reading of ordinance to rezone approximately 6.73 acres from C-2 to R-4 to construct multi-family residences located in the 3700 block of Challenger Avenue, Hollins Magisterial District, upon the petition of Golden Homes, Inc. (Terry Harrington, County Planner) 8. Second reading of ordinance to rezone 17.11 acres from C-2C to I-1 to expand a parking lot and construct a training facility, located at 5673 Airport Road, Hollins Magisterial District, upon the petition of Advance Stores, Inc. (Terry Harrington, County Planner) 9. Second reading of ordinance to rezone approximately 1.05 acres from C-1 to C-2 to construct a florist, located at 4004 Challenger Avenue, Hollins Magisterial District, upon the petition of Robert L. Metz. (Terry Harrington, County Planner) U. CITIZENS' COMMENTS AND COMMUNICATIONS V. REPORTS AND INQUIRIES OF BOARD MEMBERS W. ADJOURNMENT 6 INTER MEMO ~ F F I C E ROANOKE COUNTY BOARD OF SUPERVISORS TO: Bob Johnson ,~ , FROM: Fuzzy Minnix l ~ ` ~~~y ~--~,,,L._,,._._~ DATE: Au ust 18, 1999 9 SUBJECT: WORK SESSION WITH SCHOOL BOARD Bob, here are my questions for the School Board during our upcoming work session with them. 1. Is there any consideration to getting bids from four or five construction companies to build different portions of the South County High School? 2. Is it possible for someone from our staff, possibly Mark DiProperis, that why I thought we hired him, to review plans to this point and report to us in his view of where we are at this period in time? 3. Schedule meetings every thirty days between the Board of Supervisors and the School Board with established goals for that period of time and strive to achieve them or know why. HOM/bjh cc: Members, Board of Supervisors Elmer Hodge From: "Mary Allen" <ADM01/MHA> To: adm01/bjh Date sent: Mon, 16 Aug 1999 14:53:13 +0000 Subject: (Fwd) Re: message from REB Might want to check with ECH again at staff meeting. ------- Forwarded Message Follows ------- From: "Elmer Hodge" <ADM01/ECH> To: "Mary Hicks" <ADM01/MEH> Date: Mon, 16 Aug 1999 13:48:16 +0000 Subject: Re: message from REB Cc: pfr01 /reb From: "Mary Hicks" <ADM01/MEH> To: adm01/ech Date: Mon, 16 Aug 1999 13:42:29 +0000 Subject: message from REB Cc: pfr01/reb, adm01/mha 1. Will not have completed training on the Quint in time to do a demonstration for the BofS this month. Recommend putting it on the 9-28 agenda. Would still like to take you out and show it to you. Lets talk about this. I favor going forward 2. Would like you to be speaker on August 25 at 7 p.m. at F&R's graduation and promotion ceremony at Vinton War Memorial. Needs about 10 minutes and thinks this would be a good opportunity for exposure for you. OK with me on this REB needs a quick yes or no for the 25th. If you can't do it, he needs to find another speaker. Elmer Hodge 772-2004 Mary Allen, Clerk to Board 772-2003 Brenda Holton -- 1 -- Mon, 16 Aug 1999 14:58:58 To: "Timothy Gubala" <ADM01/TWG> Subject: Re: (Fwd) Re: Koppers Safety Award Date sent: Mon, 26 Jul 1999 15:34:12 I'll add to the Aug. 24 agenda. > From: "Timothy Gubala" <ADM01/TWG> > To: adm01/mha > Date: Mon, 26 Jul 1999 14:44:45 +0000 > Subject: (Fwd) Re: Koppers Safety Award > Mark Franck called just now and asked if he could present the checks > at 3pm on August 24, 1999. He is bringing his General Manager from > Pittsburgh and 6 others from Koppers. Can you place this on the > agenda and confirm this for Mark (380-2061). Thanks > ------- Forwarded Message Follows ------ > From: Self <ADM01 /TWG> > To: "Mary Allen" <ADM01/MHA> > Subject: Re: Koppers Safety Award > Cc: susie Owen > Date: Fri, 2 Jul 1999 08:01:14 > Nothing immediate at this time. Koppers will have several executives > come from Pittsburgh so they have asked for our Board meeting > calendar through October. We'll let you know. > From: "Mary Allen" <ADM01/MHA> > To: adm01/twg > Date: Fri, 2 J u 11999 07:38:02 +0000 > Subject: Koppers Safety Award > Tim, ECH gave me your fax concerning the Koppers Safety Award. > Please let me know when Koppers wants to make the presentation at a > Board meeting so we can add to the agenda. > Mary Allen, Clerk to Board > 772-2003 Mary Allen -- 1 -- Mon, 26 Jul 1999 15:34:12 From: "Timothy Gubala" <ADM01/TWG> To: "Mary Allen" <ADM01/MHA> Date sent: Fri, 2 Jul 1999 08:01:14 +0000 Subject: Re: Koppers Safety Award Copies to: adm01/sbo Nothing immediate at this time. Koppers will have several executives come from Pittsburgh so they have asked for our Board meeting calendar through October. We'll let you know. From: "Mary Allen" <ADM01/MHA> To: adm01/twg Date: Fri, 2 Jul 1999 07:38:02 +0000 Subject: Koppers Safety Award Tim, ECH gave me your fax concerning the Koppers Safety Award. Please let me know when Koppers wants to make the presentation at a Board meeting so we can add to the agenda. Mary Allen, Clerk to Board 772-2003 Mary Allen -- 1 -- Fri, 2 Jul 1999 08:44:17 To: adm01/twg Subject: Koppers Safety Award Date sent: Fri, 2 Jul 1999 07:38:00 Tim, ECH gave me your fax concerning the Koppers Safety Award. Please let me know when Koppers wants to make the presentation at a Board meeting so we can add to the agenda. Mary Allen -- 1 -- Fri, 2 Jul 1999 07:38:00 ^(/~„ C"fG~_ j C O V E R FAX S H E E T To: Mark Franck, Plant Manager Koppers Industries Fax #: 380-3517 Subject: Safety Award for Roanoke Valley Plant Date: June 30, 1999 Pages: 1, including this cover sheet. Mark, I talked with both Spike and Elmer about your generous offer of a $5,000 donation to Roanoke County. The consensus is to allocate $2,000 each to the Fort Lewis Rescue Squad and Fort Lewis Fire Department and $1,000 to the County Parks and Recreation Department for a soccer field at Green Hill Park. . The County would like to officially accept these funds at a Board of Supervisors meeting that will "air" live on Roanoke Valley Cablevision. Please let me know when we might arrange that so Koppers Industries receives the maximum media exposure. Thanks. From the desk of... Timothy W. Gubala Director Roanoke County P.O. Box 29800 Roanoke, VA 24018-0798 540.772.2069 Fax: 540.772.2030 Jung-25-99 12:45P To: Tim Gubala 6-25-99 From: Mark A. Franck Subject: Safety Award I have included iriformation on the safety award the Koppers Industries Roanoke Talley Plant received. The criteria for the award is 100,000 man hours with no injury of any kind. This was obtained at our facility in April, 1999. The record continues with no accidents to this date over 120,000 hours. We have had great relations with the County and would Like to donate the $5,000 to the Fort Lewis Fire Department. The Fort Lewis Rescue Squad is also key to our operation, I would like your recommendation on splitting the award to both organizations if you feel this is appropriate. Sincerely, ~~~ Mark A. Franck Plant Manager I am thrilled that the Roanoke plant is the first true operating location to achieve this milestone. You and your team have questioned past practices as well as new approaches and in so doing have required me to look more closely at issues and alternative options. Since taking over the KII safety responsibilities in January 1997, the Roanoke plant has been one of the most active plants in P_O1 Jur9-25-99 12:46P Date: 6/17/99 8:04 AM Sender; Mike Juba To: Mark Franck cc: John HHler Priority: Normal Sublect• Directors' Award of Safety Excellence Mark, Please let me know to what organization the Plant wishes to award the S5, 000 donation associated with Directors' Award of Safety Excellence. Recall that the Directors' award involves a community recognition piece (i.e. a donation made on behalf of the plant to a non-profit organization with ties to the community), plant recognition (i.e. the excellence plaque), employee recognition (i.e. individual award - key fob) and family recognition (i.e. catalogue gift selection). The fobs and catalogues should have arrived and,as we agreed, the plaque will be presented at the annual regulatory conference. What we need to do at this point is have the catalogue order forms completed and returned to this office ASAP, identify a non- profit organization to receive the donation, schedule a presentation to the identified charitable organization preferably as part of a plant-wide recognition event (i.e. a lunch) and possibly present the catalogue gifts at the same time. Please let me know what you think about timing and alternatives. As a minimum I would like to attend the presentation and believe that John and/or Tom should also be present. P_02 Mike From: "Elmer Hodge" <ADM01/ECH> To: adm01/meh Date sent: Wed, 16 Jun 1999 17:21:12 +0000 Subject: (Fwd) Koppers safety award Please print. Thanks ------- Forwarded Message Follows ------- From: "Timothy Gubala" <ADM01/TVVG> To: adm01/ech Date: Wed, 16 Jun 1999 15:06:29 +0000 Subject: Koppers safety award Cc: adm01/mha, adm01/amg I talked with Mark Franck, Plant Manager. He has a 14 month unbroken safety record with no accidents and the plant/employees will receive an award. With the award. comes $5,000. Mark asked if "Elmer and Spike would like all the money to go to the Fort Lewis Fire/rescue or do you want some of it pledged to other County needs -Parks/rec ? He would like some County recognition and will plan on having a corporate safety rep available to present a check to the Board at a meeting in September 1999. I would be glad to arrange a meeting at the plant to discuss/review options for recognition and receipt of the check Elmer Hodge 772-2004 Mary Hicks -- 1 -- Thu, 17 Jun 1999 08:06:00 ~IAug-09?99 06=56A KOI~PERS INDUSTRIES To: Ms. Owen From Mark A. Franck Subject: August 24 -County Board Meeting P_Ol Koppers Industries, Inc. 4020 Koppers Road Salem, VA 24153 Telephone: (540} 380-2D61 Fax: (540) 380-3517 August 9, 1999 The following Koppers Employees will be in attendance at 3:00 pm at the County Board Meeting. Corporate Office-Pittsburgh, Pa. Tom Loadman Vice President & General Manager- Railroad Products and Utility Products Division John Heller Senior Manager- Railroad Products and Services Roanoke Plant Mark Franck Plant Manager Jim Miller Plant Safety Committee Chairman Jim Arnold Plant Safety Committee Scott St.Pierre Plant Safety Committee Steve Hickson Plant Safety Committee Steve Bourne Plant Safety Committee Sincerely, Mark A. Franck Plant Manager Cc: Meeting participants 1 a ~/~ m ~~~ ~ ~~ ~~ ~~ ~~r ~-; ~~~ ~ ~, ~, ~ ~~ ~'~~~ ~." C O V E R FAX S H E E T To: Mark Franck, Plant Manager Koppers Industries Fax #: 380-3517 Subject: Safety Award for Roanoke Valley Plant Date: June 30, 1999 Pages: 1, including this cover sheet. Mark, I talked with both Spike and Elmer about your generous offer of a $5,000 donation to Roanoke County. The consensus is to allocate $2,000 each to the Fort Lewis Rescue Squad and Fort Lewis Fire Department and $1,000 to the County Parks and Recreation Department for a soccer field at Green Hill Park. . The County would like to officially accept these funds at a Board of Supervisors meeting that will "air" live on Roanoke Valley Cablevision. Please let me know when we might arrange that so Koppers Industries receives the maximum media exposure. Thanks. From the desk of... Timothy W. Gubala Director Roanoke County P.O. Box 29800 Roanoke, VA 24018-0798 540.772.2069 Fax: 540.772.2030 Jun-25-99 12_45P To: Tim C~ubala 6-25-~9 Froth: Mark A. Franck Subject: Safety Award I have included information on the safety award the Koppers Industries Roanoke Valley .Plant received. The criteria far the award is 100,000 man hours vs-Tith no injury of any kind. This was obtained at our facility in April, 1999. The record continues with no accidents to this date over 120,000 hours. We have had great reiatioris with the County acid would Like to donate the $5,000 to the Fort Lewis Fire Department. The Fort Lewis Rescue Squad is also key to our operation, I would like your recommendation on splitting the .ward to both organisations if you feel this is appropriate _ Sincerely, ~~~ Mark A. Franck Plant Manager I am thrilled that the Roanoke plant is the first true operating location to achieve this milestone. You and your team have questioned past practices as well as new approaches and in so doing have required me to look more closely at issues and alternative options. Since taking over the KII safety responsibilities in January 1997, the Roanoke plant has been one of the most active plants in P_01 ,Jun-25-99 12:46P Date: 6/97/99 8:04 AM Sender; Mike Juba Ta: Mark Franck cc: John Heller Priority: Normal Subl'ect' Directors' Award of Safety Excellence Mark, Please let me know to what organization the Plant wishes to award the $5,.000 donation associated with Directors' Award of Safety Excellence. Recall that the Directors' award involves a community recognition piece (i.e. a donation made on behalf of the plant to a non-profit organization with ties to the community), plant recognition (i.e. the excellence plaque), employee recognition (i.e. individual award - key fob) and family recognition (i.e. catalogue gift selection). The fobs and catalogues should have arrived and,as we agreed, the plaque will be presented at the annual regulatory conference. What we need to do at this point is have the catalogue order forms completed and returned to this office ASAP, identify a non- profit organization to receive the donation, schedule a presentation to the identified charitable organization preferably as part of a plant-wide recognition event {i.e. a lunch) and possibly present the catalogue gifts at the same time. Please let me know what you think about timing and alternatives. As a minimum I would like to attend the presentation and believe that John and/or Tom should also be present. P_02 Mike ~F From: "Elmer Hodge" <ADM01/ECH> To: adm01/meh Date sent: Wed, 16 Jun 1999 17:21:12 +0000 Subject: (Fwd) Koppers safety award Please print. Thanks ------- Forwarded Message Follows ------- From: "Timothy Gubala" <ADM01/TWG> To: adm01/ech Date: Wed, 16 Jun 1999 15:06:29 +0000 Subject: Koppers safety award Cc: adm01/mha, adm01/amg talked with Mark Franck, Plant Manager. He has a 14 month unbroken safety record with no accidents and the plant/employees will receive an award. With the award. comes $5,000. Mark asked if "Elmer and Spike would like all the money to go to the Fort Lewis Fire/rescue or do you want some of it pledged to other County needs -Parks/rec ? He would like some County recognition and will plan on having a corporate safety rep available to present a check to the Board at a meeting in September 1999. I would be glad to arrange a meeting at the plant to discuss/review options for recognition and receipt of the check Elmer Hodge 772-2004 Mary Hicks -- 1 -- Thu, 17 Jun 1999 08:06:00 From: "Debbie Pitts" <GUP01/DHP> To: adm01/mha Date sent: Wed, 28 Jul 1999 11:30:49 +0000 Subject: Senior and Challenged Citizen Commission Appointment Copies to: adm01/jmc Subject: Cave Spring District recommendations for Mr. Minnix's selection for the Senior and Challenged Citizen Commission. Listed below are potential contacts to fill the Senior and Challenged Citizen seat: (I'm not sure of exact district lines, so some may be in Windsor Hills!) Thayer Walker- 5213 Green Meadow Road-774-7939- Thayer's adult son Mitch has a developmental disability who is active in TR program.. Thayer heads"The Parents Place" of the Y and is very active in community. Would be an EXCELLENT committee member! Leone Barker- 5329 Cave Spring Lane, SW-774-0167-Leone is a senior citizen who has a visual impairment. I could pick her up on the way to RCAC for meetings. Leone is very active in VIP program and is very interested in community and local goverment. Millie Przepasniak-3938 Meadowlark Road, SW 989-4141- Mille is active in County senior program and her adult daughter is active in TR program. Betty Heathcote-6438 Ran Lynn Drive-772-3206-Betty participates in County TR and senior programs. She has mild physical disability. Betsy Jenkins-4923 Woodmar Drive 989-1880-Betsy's son Daniel has a visual impairment. Deborah Campbell-4131 Saddleridge Road 772-8040-Deborah's son Joshusa has a developmental disability and has been active in the ACE program for many years. Jeanette Strayve- 5816 Penguin Drive-772-3944 Jeanette's daughter Vicky has asevere/profound developmental disability and is active in ACE program. "rs. K/ocher-3710 Meadowlark Road-772-2579 Mrs. Kocher was recommended Mary Allen -- 1 -- Wed, 11 Aug 1999 14:56:36 To: ADMRCS/BCHASTAIN Copies to: adm01/bjh, adm01/ech Subject: Joint Work Session with the School Board Date sent: Wed, 11 Aug 1999 11:58:34 Brenda, At the Board meeting yesterday, the Board of Supervisors and Dr. Gordon and Marion Roark agreed to schedule a joint work session on Tuesday, August 24. Bob Johnson asked me to work with you to get a list of issues that the School Board would like to discuss at the work session. I am also contacting the Board of Supervisors to get a list from them. Would you contact your Board members and ask them what they would like included on the agenda for the joint work session? Thanks for your help. Mary Allen -- 1 -- Wed, 11 Aug 1999 11:58:35 I N T E R MEMO 0 F F I C E ROANOKE COUNTY BOARD OF SUPERVISORS TO: Bob Johnson FROM: Spike Harrison DATE: August 11, 1999 SUBJECT: QUESTIONS FOR JOINT MEETING WITH SCHOOL BOARD Bob, below are the questions which I would like to have answered at the joint meeting with the School Board set for August 24, 1999: 1. Who authorized expanding the scope of the Glenvar Middle School project from six million to over 8 million? (Several Board members swear that they had no knowledge of this until our meeting a month ago.) 2. Why wasn't value engineering done at the 40% - 50% condition of the Glenvar Middle School project "design date recommended". (It was done after all plans were done.) 3. What items of the eight million price tag for Glenvar might have been added last, which might go first, and what is essential? (Marion will argue for everything.) 4. Why couldn't the gym and cafeteria additions for Glenvar be done at the back of the school to avoid deep cuts and blasting into the steep hill behind the current middle school gym? FFH/bjh Cc: Members, Board of Supervisors l ( ~;~ ~~~u.A---, Elmer Hodge ' Maria Shrader, (540) 981.3408 OO/QQ/0~ 1~ 540.981.3415, classified ado E~ July 29, 1999 ~ '4 The Roanoke Times Aod: 7722003COUN Name: COUNTY OF ROANOKE Ph: 5407722003 Class Rate: Disp Rate: P. O. 29800 Credit Status: MARY H. ALLEN, CLERK T ROANOKE VA 24018 Reply Request Paytype BL Rate LE Legals Rep: 58 Source FX Class 10 Legals ^ TFN Start 8110199 Days 2 Rate IsS 2 Stop 8!17199 0.00 Words....... 148 pie 0.00 Lines........ 35 piscount 0.00 Depth....... 35.00 Commis Columns...... 1 Net 0 00 Graphic..... 0 St Tax 0.00 St Words. C Fed Tax Free Day 0 ^ Boxed Ad Total Payment Copy Line LEGAL NOTI CE Notic App Cr. Sort String Balance On Hold Product Code Tear Sheets ^ Ad Killed PO # Comments Reason for Discount l.i:cn~ uDncl: Motto I4 fnrO bl gtwn b all Interestetl persons that the Roanoke Ocunty @oartl of 3upervisvrs will hob a public hearingat their 7:00 p.m. em- aivn on Twaday~ August 34, 1466 in tho Band IAaaling Rmm at tro Raaroka County Jltlminbt2lbn Center, 9204 @erreid Orix $.W vn the pati• tivn of The Liberty Property Development Corporation to woofs a mapr portion of 2d waex Ina oaoorcont, patmok 12, Da~e33, acbs3 propeft?r of Libery Property DErebpmerA Corporation a4 YalEy Perk Cen• ter, 46tleypoirrke {toot map no. 37.47•!•16, 16.1 and 17}, lacatod in ib Holliro fdag4aEo• 125 30 marl ok:ertt. . A coDY oY the tlocuments rektedty this request m~ be G ~ eommined in the offbe of the 0.00 Department of Gommunity Dowlopmank, boated at th~a 125 3G am ro m County Adm In mtrat n n Center. . 4I~e n antler my hantl th ~ 2 Stn 0.~ dapvf Jvlyy, 1~i~ E? Jtlen CMC Clerk 10 Ma H , . , tha Boad 0.~ Roanoke County Board of 125.30 5 uparvmo ra ti2si~71 0.00 0.00 0.00 Editions DC, ~- ~~~~. Adid: 121196 r LEGAL NOTICE Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, August 24, 1999 in the Board Meeting Room at the Roanoke County Administration Center, 5204 Bernard Drive S. W. on the petition of Liberty Property Development Corporation to vacate a major portion of a 20' water line easement, plat book 12, page 33, across property of Liberty Property Development Corporation at Valley Park Center, Valleypointe (tax map no. 37.07-1-16, 16.1 and 17), located in the Hollins Magisterial District. A copy of the documents related to this request may be examined in the office of the Department of Community Development, located at the Roanoke County Administration Center. Given under my hand this 29th day of July, 1999 ~. Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON Tuesday, August 10, 1999 Tuesday, August 17, 1999 Direct the bill for publication to: Robert C. Crawford, Jr. Liberty Property Trust 5238 Valleypoint Parkway, Suite 1 C Roanoke, VA 24019 Mail affidavit to: Mary H. Allen, Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 C O V E R FAX S H E E T Clerk to the Board To: Roanoke Times Legal Advertising Fax #: Subj: Attached Legal Notice Date: July 29, 1999 Pages: 2, including this cover sheet. COMMENTS: Attached is a legal notice that should be advertised on the following dates: Tuesday, August 10, 1999 Tuesday, August 10, 1999 Please call me if you have any questions. From the desk of... Mary H. Allen, CMC/AAE Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Phone: 540-772-2003 Fax: 540-772-2193 y MEMO To: Mary Allen, Clerk to Board of Supervisors From: Arnold Covey, Department of Community Development ,~L Subject: Legal Notice Date: July 27, 1999 Please advertise the following notice in The Roanoke Times: ORDINANCE TO VACATE A MAJOR PORTION OF A 20' WATER LINE EASEMENT, PLAT BOOK 12, PAGE 33, ACROSS PROPERTY OF LIBERTY PROPERTY DEVELOPMENT CORPORATION AT VALLEY PARK CENTER, VALLEYPOINTE (TAX MAP NO. 37.07-1-16, 16.1 AND 17), LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT. Thank you. ROBERT C. CRAWFORD, JR. LIBERTY PROPERTY TRUST 5238 VALLEYPOINTE PARKWAY, SUITE 1C ROANOKE, VA 24019 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 24, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Harold Horn to rezone approximately 9.1 acres from I-2 to R-1 to construct a single family residence, located in the 5700 block of West River Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: August 4, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, August 10, 1999 Tuesday, August 17, 1999 Direct the bill for publication to: Harold Horn c/o Ed Natt PO Box 20068 Roanoke, VA 24018 (540) 774-1197 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 24, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Peters Creek Associates, LP, to rezone approximately 1.95 acres from C-2 to R-3 to construct apartments, located in the 7300 block of South Barrens Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: August 4, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, August 10, 1999 Tuesday, August 17, 1999 Direct the bill for publication to: Peters Creek Assoc. c/o Castle Development Corp. 167 West Landing Williamsburg, VA 23185 (757) 220-6618 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 24, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Paul & Darlene Zelenak to obtain a Special Use Permit for an Accessory Apartment, located at 3527 Chaparral Drive, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: August 4, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, August 10, 1999 Tuesday, August 17, 1999 Direct the bill for publication to: Paul & Darlene Zelenak 3527 Chaparral Dr SW Roanoke, VA 24018 (540) 989-5352 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 24, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Penn Forest Christian Church for a Special Use Permit to allow the expansion of an existing church, located at 3028 Penn Forest Blvd., Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: August 4, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, August 10, 1999 Tuesday, August 17, 1999 Direct the bill for publication to: Penn Forest Christian Church Attn: Kevin Maze 3028 Penn Forest Blvd. Roanoke, VA 24018 (540) 772-2445 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 /'' LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 24, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of H. Patrick Russell I I to rezone approximately 0.87 acre from C-1 C to C-1 to remove conditions to allow a dental office, located at 4736 Starkey Road, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: August 4, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, August 10, 1999 Tuesday, August 17, 1999 Direct the bill for publication to: H. Patrick Russell II 4736 Starkey Rd SW Roanoke, VA 24014 (540) 772-7135 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 ~s' LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 24, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Golden Homes Inc. to rezone approximately 6.73 acres from C-2 to R-4 to construct multi-family residences, located in the 3700 block of Challenger Avenue, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: August 4, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, August 10, 1999 Tuesday, August 17, 1999 Direct the bill for publication to: Golden Homes c/o Jones & Jones Assoc. 6120 Peters Creek Road Roanoke, VA 24019 (540) 366-3335 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 /" LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 24, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Advance Stores Co., Inc. to rezone 17.11 acres from C-2C to I-1 to expand a parking lot and construct a training facility, located at 5673 Airport Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: August 4, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, August 10, 1999 Tuesday, August 17, 1999 Direct the bill for publication to: Advance Stores c/o Alexander Boone Drawer 1200 Roanoke, VA 24006 (540) 510-3000 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 24, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Robert L. Metz to rezone approximately 1.05 acres from C-1 to C-2 to construct a florist, located at 4004 Challenger Avenue, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: August 4, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, August 10, 1999 Tuesday, August 17, 1999 Direct the bill for publication to: Robert Metz 4631 Heather Dr SW, Unit 317 Roanoke, VA 24018 (540) 989-6923 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 August 24, 1999 County staff requests the Board to adopt a motion to enter into closed session within the provisions of the Virginia Freedom of Information Act as follows: A. To discuss a legal matter requiring the provision of legal advice by the County Attorney in accordance with Section 2.1-344 A 7 of the 1950 Code of Virginia, as amended, namely, contract for sale of surplus water.