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10/12/1999 - Regular
ROAN ,~ ,~nxr °` rra ""e xmcr ti ~ p ~ ~ i 38 Working Document -Subject to Revision ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA OCTOBER 12, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. PLEASE NOTE: There will be an Audit Committee meeting at 2.00 p m prior to the regular Board of Supervisors meeting. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call HOM ABSENT AT 3:05 P.M. (ARRIVED AT 3:08, 2. Invocation: Gardner Smith, Director Purchasing Department 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF 1 ® Recycled Paper AGENDA ITEMS ECH ADDED ITEM C-1 PROCLAMATION DECLARING THE MONTH OF OCTOBER AS NATIONAL DISABILITY EMPLOYMENT AWARENESS MONTH. ECH ADDED ITEM N-1.A TO REPORTS -VIDEO ON PROTOTYPE HIGH SCHOOLS. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation Declaring the Month of October as National Disability Employment Awareness Month. HCN MOTION TO ADOPT PROCLAMATION-URC ACCEPTED BY DEBBIE PITTS D. BRIEFINGS 1. Briefing on Project Impact (Maureen Castern, Regional Project Impact Coordinator) PRESENTED BY MAUREEN CASTERN E. NEW BUSINESS 1. Request for approval of a resolution approving the issuance of up to $4,800,000 of Industrial Revenue Bonds of the Industrial Development Authority for the purpose of financing a manufacturing facility (Dragon Chemical Corporation). (Tim Gubala, Economic Development Director) R-101299-1 BLJ MOTION TO ADOPT RESO URC 2. Request to appropriate $17,558 for County share of funding for consultant to assist in regional refuse collection implementation study. (Don Myers, Assistant County Administrator) 2 A-101299-2 FFH MOTION TO APPROPRIATE $17,558 FROM THE UNAPPROPRIATED FUND BALANCE. URC F. FIRST READINGS OF ORDINANCES 1. First reading of ordinance authorizing the acquisition of 9.062 acres of land adjacent to Vinyard Park II. (Paul M. Mahoney, County Attorney) HCN MOTION TO APPROVE 1ST READING 2ND -10/26/99 AYES-JPM,HOM,FFH,HCN ABSTAIN-BLJ 2. First reading of ordinance approving a voluntary settlement Agreement, entitled "Gain Sharing Agreement between the Town of Vinton and the County of Roanoke" and authorizing a petition to the Circuit Court to affirm the settlement. (Paul Mahoney, County Attorney) HCN MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING -10/26/99 URC G. SECOND READING OF ORDINANCES NONE H. PUBLIC HEARINGS NONE I. APPOINTMENTS 1. Blue Ridge Community Services Board of Directors 2. Grievance Panel 3 3. Highway and Transportation Safety Commission 4. League of Older Americans -Advisory Council J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-101299-3 BLJ MOTION TO ADOPT CONSENT RESO URC 1. Confirmation of committee appointment to the Blue Ridge Community Services Board of Directors. A-101299-3 .a 2. Acceptance and appropriation of Federal Emergency Management Agency (FEMA) funding to the Fire and Rescue budget to enhance emergency services. A-101299-3 .b K. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on October 26, 1999 to discuss the Secondary Road System Six-Year Construction Plan (2000- 2006) and Consideration of Projects for FY 2000-01 VDOT Revenue Sharing Program. (Arnold Covey, Community Development Director) WORK SESSION SCHEDULED FOR 10/26/99 HCN ASKED FOR DOCUMENTS BEFORE AGENDA PACKETS ARE SENT TO BOARD MEMBERS TO ALLOW TIME TO REVIEW. 4 FFH REQUESTED WORK SESSION WITH THE SCHOOL BOARD ON 10/26/99 TO DISCUSS GLENVAR MIDDLE SCHOOL CONSTRUCTION. L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS 1. Marion Roark, chair of the School Board, advised that she and Tom Leggette are ready to meet with the Supervisor members of the subcommittee to discuss Glenvar Middle School construction. BLJ asked that FFH and HCN check their calendars for possible meeting dates. JPM objected to changing the member from the Board of Supervisors from him to FFH. 2. Nancy Hughes expressed concern about waiting, any longer to begin construction on South Count~gh School and pointed out that the architects have already been paid. N. REPORTS HCN MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEM 1.a - UW 1.a Video on prototype high school. DISCUSSION FOLLOWED VIDEO ON WHETHER BOARD OF SUPERVISORS SHOULD BE INVOLVED IN CONSTRUCTION OF HIGH SCHOOL AND WHETHER THERE IS TIME TO MAKE ANY CHANGES AT THIS DATE. HCN ASKED PMM TO REVIEW LETTER HE RECEIVED FROM TOM LEGGETTE CONCERNING LEGAL RAMIFICATION OF 10120 MEETING ON SCHOOL CONSTRUCTION. 1.b General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of the Treasurer's Accountability per Investments and Portfolio Policy as of September 30, 1999 6. Status report on County projects O. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor McNamara: Commended Parks and Rec employee Larrv Onan for helping his wife and children when they had a flat tire on Route 220. Supervisor Minnix: ~) Asked citizens oing to the new Lowes on Route 220 to be patient until the traffic light is installed. (2) Asked PMM if he has contacted the hypnotic therapist. PMM responded he had called and left word but has not had a response. (3) Asked Gary Robertson to meet with him. Supervisor Harrison: Expressed appreciation for the status report on projects listed under "Reports". Supervisor Nickens: Asked for a work session on non-standard refuse collection. ECH scheduled for November 9, 1999 meeting P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Joint Work Session with Planning Commission to discuss cluster housing zoning ordinance amendments. (Terry Harrington, County Planner) HELD FROM 5:15 P.M. TO 5:55P.M. PRESENTED BY TERRY HARRINGTON. MAIN DISCUSSION WAS WHETHER TO OFFER SERVICES SUCH AS REFUSE COLLECTION SCHOOL BUS SERVICE, ETC. ON PRIVATE ROADS. Q. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A.5 Discussion concerning a prospective business or industry where no previous announcement has been made of that business' or industry's interest in locating in the County. BLJ MOTION TO GO INTO EXECUTIVE SESSION AT 5:01 P.M. FOLLOWING 6 WORK SESSION U RC CLOSED MEETING HELD FROM 5:55 P.M. - 6:10 P.M. R. CERTIFICATION RESOLUTION R-101299-4 HCN MOTION TO RETURN TO OPEN SESSION AT 6:10 P.M. AND ADOPT CERTIFICATION RESO - URC S. ADJOURNMENT TO 8:00 A.M. ON OCTOBER 20, 1999 FOR THE PURPOSE OF A MEETING ON PROTOTYPE SCHOOL CONSTRUCTION WITH OUTSIDE CONSULTANT BLJ ADJOURNED AT 6:11 P.M. s , ~ ROAN ,~~ ~.. '<9 ~ ~ 1838 (2~oix~#~ ~£ ~~~xx~o~~E ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA OCTOBER 12, 1999 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. PLEASE NOTE: There will be an Audit Committee meeting at 2:00 p.m, prior to the regular Board of Supervisors meeting A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Gardner Smith, Director Purchasing Department 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS 1 ® Recycled Paper C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. BRIEFINGS 1. Briefing on Project Impact (Maureen Castern, Regional Project Impact Coordinator) E. NEW BUSINESS 1. Request for approval of a resolution approving the issuance of up to $4,800,000 of Industrial Revenue Bonds of the Industrial Development Authority for the purpose of financing a manufacturing facility (Dragon Chemical Corporation). (Tim Gubala, Economic Development Director) 2. Request to appropriate $17,558 for County share of funding for consultant to assist in regional refuse collection implementation study. (Don Myers, Assistant County Administrator) F. FIRST READINGS OF ORDINANCES 1. First reading of ordinance authorizing the acquisition of 9.062 acres of land adjacent to Vinyard Park I1. (Paul M. Mahoney, County Attorney) 2. First reading of ordinance approving a voluntary settlement Agreement, entitled "Gain Sharing Agreement between the Town of Vinton and the County of Roanoke" and authorizing a petition to the Circuit Court to affirm the settlement. (Paul Mahoney, County Attorney) G. SECOND READING OF ORDINANCES H. PUBLIC HEARINGS I. APPOINTMENTS 1. Blue Ridge Community Services Board of Directors 2 2. Grievance Panel 3. Highway and Transportation Safety Commission 4. League of Older Americans -Advisory Council J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of committee appointment to the Blue Ridge Community Services Board of Directors. 2. Acceptance and appropriation of Federal Emergency Management Agency (FEMA) funding to the Fire and Rescue budget to enhance emergency services. K. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on October 26, 1999 to discuss the Secondary Road System Six-Year Construction Plan (2000- 2006) and Consideration of Projects for FY 2000-01 VDOT Revenue Sharing Program. (Arnold Covey, Community Development Director) L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of the Treasurer's Accountability per Investments and Portfolio Policy as of September 30, 1999 6. Status report on County projects O. REPORTS AND INQUIRIES OF BOARD MEMBERS P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Joint Work Session with Planning Commission to discuss cluster housing zoning ordinance amendments. (Terry Harrington, County Planner) Q. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A.5 Discussion concerning a prospective business or industry where no previous announcement has been made of that business' or industry's interest in locating in the County. R. CERTIFICATION RESOLUTION S. ADJOURNMENT 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 12, 1999 PROCLAMATION DECLARING THE MONTH OF OCTOBER, 1999 AS NATIONAL DISABILITY EMPLOYMENT AWARENESS MONTH IN ROANOKE COUNTY, VIRGINIA WHEREAS, the month of October,1999, has been designated as National Disability Employment Awareness Month by the President of the United States; and WHEREAS, the theme for this year's educational program is "Think Ability" which conveys that attitude is the key to raising the level of employment for people with disabilities; and WHEREAS, 75% of people with disabilities within the United States remain unemployed while unemployment for the general work force is 4.2%; and people with disabilities are a valuable resource to our business community and deserve equal employment opportunities; and WHEREAS, The Roanoke County Commission for Senior and Challenged Citizens, through awareness and advocacy, are committed to improving the quality of life for persons with disabilities and senior citizens within the Roanoke Valley. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the month of October, 1999 as NATIONAL DISABILITY EMPLOYMENT AWARENESS MONTH; and call upon all Virginians to encourage people with disabilities to pursue their career interests. Item No. AT A REGULAR MEETING OF THE ROANOKE COUNTY, VIRGINIA BOARD OF SUPERVISORS, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ROANOKE COUNTY, VIRGINIA MEETING DATE: October 12, 1999 AGENDA ITEM: Briefing on Project Impact COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: This time has been set aside for an update on Project Impact in the Roanoke Valley. It will be presented by Maureen Castern, the Roanoke Valley's Project Impact Coordinator. Respectfully submitted, ~. -, Anne Marie Green, A R Director, Community Relations Elmer C. Hodge County Administrator ACTION Approved Denied Received Referred to ()Motion by: O No Yes Abs Harrison _ Johnson _ McNamara Minnix Nickens 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 12, 1999, RESOLUTION 101299-1 APPROVING ISSUANCE OF BONDS BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA FOR THE BENEFIT OF DRAGON CHEMICAL CORPORATION WHEREAS, the Industrial Development Authority of Roanoke County, Virginia (the "Authority") has considered the request of Dragon Chemical Corporation, a Delaware Corporation (the "Company"), for the issuance of the Authority's Industrial Development Revenue Bonds in an amount not to exceed $4,800,000 (the "Bonds") to assist in the financing of a 79,000 square-foot industrial facility for the production of chemical pesticides and other products (the "Project")for the benefit of the Company; and WHEREAS, the owner of the Project will be the Company; and WHEREAS, the Project will be located at 4022 Woods Farm Road in Roanoke County, Virginia; and WHEREAS, the Authority held a public hearing on such application on October 6, 1999; and WHEREAS, the Authority has requested the Board of Supervisors of Roanoke County, Virginia (the "Board of Supervisors") to approve the issuance of the Bonds to comply with Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), which provides that the governmental units having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of the private activity bonds is located must approve the issuance of the bonds, and the Bonds will not be "bank qualified" obligations since they cannot be designated as "qualified 1 tax-exempt obligations" under Section 265(b)(3) of the Code; and WHEREAS, the Authority issues its bonds on behalf of the County, the Project is to be located in the County, and the Board of Supervisors constitutes the highest governmental unit of the County; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, a summary of the comments made at the public hearing, if any, and a fiscal impact statement relating to the Project have been filed with the Board of Supervisors. BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AS FOLLOWS: 1. The Board of Supervisors approves the issuance of the Bonds by the Authority for the benefit of the Company, to the extent required by Section 147(f) of the Code, to permit the Authority to assist in the financing of the Project. 2, The approval of the issuance of the Bonds, as contained in this Resolution, does not constitute an endorsement of the Bonds, the financial viability of the Project or the creditworthiness of the Company. Further, as required by Section 15.2-4909 of the Code of Virginia of 1950, as amended, the Bonds shall provide that neither the Commonwealth of Virginia, the County, nor the Authority shall be obligated to pay the principal of, premium, if any, the interest thereon, or other costs incident thereto except from the revenues and monies pledged therefor and any applicable security, and neither the faith, credit, nor the taxing power of the Commonwealth, the Authority, or the County, shall be pledged thereto. 2 3 This Resolution shall take effect immediately upon its adoption. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Timothy Gubala, Secretary-Treasurer, IDA 3 ~ ~' ~~ . Item No. E- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: October 12, 1999 AGENDA ITEM: Request for approval of a resolution of the Board of Supervisors of Roanoke County, Virginia approving the issuance of up to $4,800,000 of Industrial Revenue Bonds of the Industrial Development Authority of Roanoke County, Virginia for the purpose of financing a manufacturing facility (Dragon Chemical Corporation) COUNTY ADMINISTRATOR'S COMMENTS: ~yy Q~~.~.'~``*'~ SUMMARY OF INFORMATION: The Industrial Development Authority of Roanoke County (IDA) was formed in 1970 under the provisions of the Code of Virginia to promote economic development within Roanoke County and the Town of Vinton. One role of the Authority is to assist new and expanding manufacturing companies by issuing tax exempt Industrial Revenue Bonds (IRB's) which can be used to finance up to 100% of the cost of constructing and equipping eligible facilities. The Industrial Revenue Code of 1986 also allows the Authority to issue bonds on behalf of certain eligible non-profit 501© 3 corporations such as educational institutions and certain medical facilities. The Authority functions as the "financing vehicle" through which bonds are authorized and issued by a private financial institution. Neither the Authority nor the County are liable for the repayment of bonds, or do they "cosign" the bonds when issued. Since its formation, bonds totaling more than $90 million have been issued by the Authority in Roanoke County. The Authority has a separate Board of Directors whom are appointed by the Board of Supervisors for a four year term. Dragon Chemical Corporation is seeking $4,800,000 so that they might acquire approximately 17.3 acres and a vacant 75,000 square foot shell building at Valley Gateway and complete and equip this building for a manufacturing facility. The Company (currently located in leased space in Roanoke County) blends chemicals for home and garden horticultural uses. The Industrial Development Authority approved an financing resolution for the Company at its October 6, 1999 meeting and requests that the Board of Supervisors approve a resolution so that industrial revenue bonds may be ~'" issued by the end of 1999. Approval of the bond financing will assist in locating this company in the County and in selling the shell building and opening up Valley Gateway Business Park for other economic development uses. The Board of Supervisors has previously voted to enter into a public private partnership with this Company at its September 28, 1999 meeting and authorized the County Administrator to execute a performance agreement with Dragon Chemical Corporation. FISCAL IMPACT: A fiscal impact statement is attached which shows the direct and indirect economic impact from taxes, local purchases, new employment and related wages. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the attached resolution and authorize the Industrial Development Authority to issue up to $4,800,000 of Industrial Revenue Bonds on behalf of Dragon Chemical Corporation. Respectfully submitted: l/" ` 9~~~ Timothy W. Gubal ,Director Department of Economic Development ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: Approved: ~~~ Elmer C. Hodge County Administrator No Yes Abs Harrison Johnson McNamara Minnix Nickens Attachment .' , ~- I L FISCAL IMPACT STATEMENT Dated: October 6, 1999 Applicant: Dragon Chemical Corporation Facility: Industrial Facility at 4022 Woods Farm Road Roanoke County, Virginia 1. Maximum amount of financing sought: $ 4,800,000 2. Estimated taxable value of the facility's real property to be constructed in the municipality: $ 4,000,000 3. Estimated real property tax per year using present tax rates ($1.13 per $100): $ 39,500 4. Estimated personal property tax per year using present tax rates ($3.50 per $100): $ 2,800 5. Estimated merchant's capital tax per year using present tax rates: N/A 6. Estimated dollar value per year of goods and services that will be purchased locally: $ 175,000 7. Estimated number of regular employees on year-round basis: 85 8. Average annual salary per employee: $ 24,000 This fiscal impact statement is provided in accordance with Va. Code § 15.2-4907, based solely on information provided by the Applicant. ~~ Chairman dustrial Development Authority of Roanoke County, Virginia G:\WP\DAY\331402 fisimpact.doc/snc ~~~ RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA RECOMMENDING PUBLIC APPROVAL OF BONDS WHEREAS, the Industrial Development Authority of Roanoke County, Virginia (the "Authority") has held a public hearing on the request of Dragon Chemical Corporation (the "Company") that the Authority issue its Industrial Development Revenue Bonds in an amount not to exceed $4,800,000 (the "Bonds"), in order to finance the acquisition, construction, and equipment an industrial facility for the production of chemical pesticides and other products (the "Project"); and WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended, and Section 15.2-4906 of the Code of Virginia of 1950, as amended, require approval of the issuance of the Bonds by the Board of Supervisors of Roanoke County, Virginia. BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA: 1. The Authority hereby approves the issuance of the Bonds, the proceeds of which will finance the Project for the benefit of the Company and recommends -that the Board of Supervisors of Roanoke County, Virginia approve the issuance of the Bonds. 2. The Chairman and Secretary of the Authority are hereby authorized and directed to forward to the Board of Supervisors a reasonably detailed summary of the comments, if any, made at the public hearing and a fiscal impact statement relating to the Project. 3. The approval of the Authority hereunder and its recommendation to the Board of Supervisors do not constitute an endorsement of the Bonds, the financial viability of the Project or the creditworthiness of the Company. 4. This Resolution shall take effect immediately upon its adoption. Adopted on October 6, 1999 ~~ (/~/ Secre ary, Indust al Development Authority of Roanoke County, Virginia G:\W P\DAY\331402-3.485.doc/snc REPORT OF PUBLIC HEARING A public hearing was conducted by the Industrial Development Authority of Roanoke County, Virginia (the "Authority") at 10:00 a.m. on October 6, 1999, on the application of Dragon Chemical Corporation (the "Company") requesting the Authority to issue up to $4,800,000 of its revenue bonds (the "Bonds") to assist the Company in the construction, acquisition and equipping of an industrial facility for the production of chemical pesticides and other products (the "Project"). Notice of such hearing was published on September 22 and 29, 1999, in the Roanoke Times. The public hearing was held in Room 420 of the Roanoke County Administration Building at 5204 Bernard Drive, SW, Roanoke, Virginia. At the meeting persons interested in the issuance of the bonds or the location and nature of the project were given the opportunity to present their views. The public comments, if any, received at the meeting are summarized in Exhibit A attached hereto. Dated: October 6, 1999. Industrial Development Authority of Roanoke County, Virginia By: Chairma ~~ EXHIBIT A TO REPORT OF PUBLIC HEARING The following public comments were received: None Describe: W:\W P\DAY\331402-3.483.doc/snc ~,~-- '" RESOLUTION APPROVING ISSUANCE OF BONDS BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA FOR THE BENEFIT OF DRAGON CHEMICAL CORPORATION WHEREAS, the Industrial Development Authority of Roanoke County, Virginia (the "Authority") has considered the request of Dragon Chemical Corporation, a Delaware corporation (the "Company"), for the issuance of the Authority's Industrial Development Revenue Bonds in an amount not to exceed $4,800,000 (the "Bonds") to assist in the financing of a 79,000 square-foot industrial facility for the production of chemical pesticides and other products (the "Project") for the benefit of the Company; and WHEREAS, the owner of the Project will be the Company; and WHEREAS, the Project will be located at 4022 Woods Farm Road in Roanoke County, Virginia; and WHEREAS, the Authority held a public hearing on such application on October 6, 1999; and WHEREAS, the Authority has requested the Board of Supervisors of Roanoke County, Virginia (the "Board of Supervisors") to approve the issuance of the Bonds to comply with Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), which provides that the governmental units having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of the private activity bonds is located must approve the issuance of the bonds, and the Bonds will not be "bank qualified" obligations since they cannot be designated as "qualified tax-exempt obligations" under Section 265(b)(3) of the Code; and WHEREAS, the Authority issues its bonds on behalf of the County, the Project is to be located in the County, and the Board of Supervisors constitutes the highest governmental unit of the County; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, a summary of the comments made at the public hearing, if any, and a fiscal impact statement relating to the Project have been filed with the Board of Supervisors. BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AS FOLLOWS: 1. The Board of Supervisors approves the issuance of the Bonds by the Authority for the benefit of the Company, to the extent required by Section 147(f) of the Code, to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bonds, as contained in this Resolution, does not constitute an endorsement of the Bonds, the financial viability of the Project or the creditworthiness of the Company. Further, as required by Section 15.2-4909 of the Code of Virginia of 1950, as amended, the Bonds shall provide that neither the Commonwealth of Virginia, the County, nor the Authority shall be obligated to pay the principal of, premium, if any, the interest thereon, or other costs incident thereto except from the revenues and monies pledged therefor and any 2 .' ~~ applicable security, and neither the faith, credit, nor the taxing power of the Commonwealth, the Authority, or the County, shall be pledged thereto. 3. This Resolution shall take effect immediately upon its adoption. G:\W P\DAl'~31402-3.486.doc/snc 3 y A-101299-2 ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY MEETING DATE: October 12, 1999 AGENDA ITEM: Request to Appropriate $17,558 for County Share of Funding for Consultant to assist in Regional Refuse Collection Implementation Study. COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. This has the potential to increase efficiency and save money. BACKGROUND: In late 1995 a team composed of City and County staff was formed to study possible areas of cooperation. The objective was to explore ways to jointly reduce the expense of providing common services. Four areas were targeted for further evaluation; one was solid waste. In March 1996, Roanoke City Council and the Roanoke County Board of Supervisors endorsed further study of the concept of regional solid waste collection. Because of differences between the two collection systems, discussions were tabled until the City fully implemented an automated/semi-automated collection system to be consistent with the County. The City completed its implementation during FY 98/99 and is continuing to refine the system with a focus on reducing the number of semi-automated customers. SUMMARY OF INFORMATION: In 1999, the City of Roanoke, Roanoke County, and the Town of Vinton formed a task force to resume discussions on this subject. The group is composed of the Vinton Town Manager, an Assistant County Administrator, and key personnel from the Management and Budget Office and Solid Waste Management Department of all three localities. The group feels the concept has great ~" potential for increased efficiency and savings and, in the interest of expediting the effort, decided to issue a Request for Proposal (12FP) for the following professional services: Evaluate current solid waste collection practices to include residential and commercial collection, recycling, bulk and brush collection, homeowners' and freeloader program and season programs, such as leaf collection and Christmas tree collection. 2. Develop a cost model for the existing service system. 3. Identi , strategies to improve services without regional service delivery. 4. Identify strategies to improve services with a regional approach. Proposals were received from four companies and were evaluated by the Task Force. R.W. Beck was ranked first and a final price proposal of $80,740 was negotiated. The RVRA agreed to pay 25 percent of the project cost. Each locality's share of the remaining cost is based upon the percentage of tons disposed of annually and is shown as follows: Roanoke Valley Resource Authority (RVRA) $ 20,185 City of Roanoke 33,911 County of Roanoke 24,222 Town of Vinton 2,422 Tipping fee credits to the County from RVRA allocated in July and August are $6,664 leaving a net cost to be appropriated of $17,558. Approval to proceed with this study has been given by the RVRA Board and the Councils of the City of Roanoke and Town of Vinton. FISCAL IMPACT: $17,558 needs to be appropriated from the Unappropriated Fund Balance. The remaining $6,664 is available in the General Services budget. STAFF RECOMMENDATION; Staff recommends that the County Administrator be authorized, and that funds be appropirated, to participate with the City of Roanoke and the Town of Vinton in a contract with R.W. Beck to provide services as outlined above in preparation for the implementation of a regional solid waste collection system. 2 ~ .. Respectfully submitted, . c Don Myers , Assistant County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: Approved: Elmer C. Hodge County Administrator Motion by: Fenton F. Harrison to appro- priate $17,558 from the Unappropriated Fund Balance File Don C. Myers, Assistant County Administrator Diane D. Hyatt, Director, Finance Elaine Carver, Director, General Services VOTE No Yes Johnson _ x Harrison _ x McNamara- x Minnix _ x Nickens x ~" ~ Abs 3 •. 41 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ITEM NUMBER ~""' MEETING DATE: October 12, 1999 AGENDA ITEM: First Reading of an Ordinance Authorizing the Purchase of 9.062 acres of Land Adjacent to Vinyard Park II COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: ACTION NO. The family of Walter Darnell and Claiborne W. Vinyard have donated to Roanoke County two parcels of land used by our Department of Parks and Recreation as Vinyard Park and Vinyard Park II. The property adjacent to Vinyard Park II which currently belongs to the Vinyard family is available for sale at a cost of $40,000. Staff recommends acquiring this property to enhance the access to parts of Vinyard Park II and to protect our interest in the same. A small part of the northern boundary of this property lies within the designated 100 year flood line, however, this should not be detrimental to the development of the property. The rear of the property rises to the adjacent property providing a natural barrier. FISCAL IMPACT: It is requested that the Board appropriate $41,000 from the Capital Fund Balance to pay the purchase price and any ancillary costs related to this acquisition. STAFF RECOMMENDATION: Staff recommends the purchase of this property to enhance the development of Vinyard Park II by approval of the first reading of the attached ordinance. Staff further recommends that the Board ratify, confirm, and approve the County Administrator's execution of the option agreement to acquire this property on behalf of the County. 'r Respectfully submitted, ~ - ~'Yh-fJ~4~ ~~ . ~ ohn M. Chambliss, Jr. Assistant County Administrator ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To AJJpp``roved by, `~L~ Elmer C. Hodge County Administrator VOTE No Yes Abs Harrison _ _ _ Johnson _ _ _ McNamara _ _ _ Minnix _ _ _ Nickens ~:~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 12, 1999 ORDINANCE AUTHORIZING THE ACQUISITION OF CERTAIN REAL ESTATE FROM WALTER D. VINYARD AND N. CHRISTIAN VINYARD CONSISTING OF APPROXIMATELY 9.062 ACRES, MORE OR LESS, (BEING IDENTIFIED AS CITY TAX MAP PARCEL 7020102), FOR PUBLIC PARK PURPOSES WHEREAS, Walter Darnell and Claiborne W. Vinyard have previously donated to Roanoke County two parcels of real estate used by the Department of Parks and Recreation as Vinyard Park and Vinyard Park II; and, WHEREAS, additional real estate consisting of approximately 9.062 acres owned by Walter D. Vinyard and N. Christian Vinyard, and adjacent to Vinyard Park II is available for sale at the price of $40,000; and, WHEREAS, the acquisition of this real estate will enhance the access to Vinyard Park II and protect the public interest in same; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on October 12, 1999; the second reading was held on October 26, 1999. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the exercise of the option agreement to acquire 9.062 acres of real estate located in the City of Roanoke owned by Walter D. Vinyard and N. Christian Vinyard for the sum of Forty Thousand ($40,000.00) Dollars is hereby authorized and approved. FI 2. That, there is hereby appropriated the sum of Forty One Thousand ($41,000.00) Dollars from the Capital Fund Unappropriated Balance to pay all the costs of this acquisition. 3. That the County Administrator or Assistant County Administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. G: WTTORNEY\PMM\FORMS\V INYARD.ORD 2 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 1999 AGENDA ITEM : ORDINANCE APPROVING A VOLUNTARY SETTLEMENT AGREEMENT, ENTITLED "GAIN SHARING AGREEMENT BETWEEN THE TOWN OF VINTON AND THE COUNTY OF ROANOKE", PURSUANT TO SECTION 15.2-3400 OF THE 1950 CODE OF VIRGINIA, AND AUTHORIZING A PETITION TO THE CIRCUIT COURT OF ROANOKE COUNTY TO AFFIRM THE SETTLEMENT AND TO GIVE IT FULL FORCE AND EFFECT COUNTY ADMINISTRATOR' S COMMENTS : ~~~~,/~,.,~ SUMMARY OF INFORMATION: On March 9, 1999 the Board of Supervisors adopted a Resolution approving the voluntary settlement with the Town of Vinton, requesting the review of the Gain Sharing Agreement between the Town and the County by the Commission on Local Government (COLG), and stating its intention to readopt the Agreement subsequent to COLG review. On October 1, 1999 the COLG issued its report, and found that the proposed agreement was consistent with the "best interests of the Commonwealth", and recommended the court's approval. As a result of certain questions raised by COLG staff, counsel for the Town has recommended that Section 4.03 (d) of the Agreement be amended to clarify the provision concerning the parties' contributions for the MacDonald Farm Economic Development Project. This amendment is attached for your review. County staff concurs in this recommendation and amendment. Section 15.2-3400 of the Code of Virginia provides that upon receipt of the COLG report the localities adopt the agreement by ordinance. Before adopting the ordinance each locality shall advertise its intention to approve the agreement, and hold at least one public hearing on the agreement. The localities shall also petition the circuit court for an order affirming the agreement. The circuit court shall notify the Supreme Court, which shall appoint a special three judge court to 1 ~_ hear this case. The special court shall either affirm or deny the proposed agreement. It shall have the authority to validate the agreement and give it full force and effect. The agreement shall not become binding until affirmed by the special court. It shall affirm the agreement unless the court finds either that the agreement is contrary to the best interests of the Commonwealth or that it is not in the best interests of each of the parties. The first reading of this ordinance is scheduled for October 12, 1999. The second reading and public hearing is scheduled for October 26, 1999. The Town shall hold its public hearing on November 2, 1999. STAFF RECOMMENDATION: It is recommended that the Board approve the first reading of this ordinance and schedule the second reading and public hearing for October 26, 1999. Respectfully submitted, lr I~ Paul M. Mahoney County Attorney Action Vote No Yes Harrison _ Johnson _ McNamara _ Minnix _ Nickens Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by G:\ATTORNEY\PMM\VINTON\GAINSHAR.RPT 2 ~-a October 5,1999 PROPOSED REVISION TO SECTION 4.03 (MCDONALD FARM) OF THE GAIN SHARING AGREEMENT 4.03 MacDonald Farm Economic Development Project: The Town and the County further agree to negotiate, during the term of this Agreement, the joint funding of the costs of apublicly-subsidized economic development project ("Project") on the property owned by the Town which is commonly known as the MacDonald Farm (the "Property") in East Roanoke County. The parties acknowledge that this Agreement does not bind either of them to share in the costs of the Project. However, if the parties reach an agreement to fund jointly the costs of development of the Project ("Costs of Development"), then all new tax revenues generated by the Project ("New Tax Revenues") shall be shared by the County with the Town on the basis of the percentage of each locality's total contributions toward the Costs of Development and subject to the following conditions: (a) "New Tax Revenues" shall include all those local tax revenues listed in Section 3.03 of this Agreement collected by the County from the property assessments of the Project and from transactions, privileges and activities directly associated with, or conducted on, the Property. (b) "Costs of Development" shall mean all local funds expended by the County and the Town and any in-kind donations by the County and the Town for the development of the Project including, but not limited to, land acquisition, site ~ "` October 5. 1999 development, water and sewer facilities, other public improvements, and planning, engineering, architectural and marketing services related directly to the Project. Any state or federal funding contributed by the County or the Town and the time and expenses of County and Town personnel shall be excluded from the Costs of Development. For purposes of this Section, the value of the Property, which the Town proposes to contribute to the Project, shall be deemed to be $1,500,000, which represents the parties' best estimate of the Property's current fair market value. If the parties have not reached an agreement to fund jointly the Costs of Development of the Project, within three years following Court approval of this Agreement, then the value of the Property shall be the fair market value of the Property at such time as the parties do reach agreement on the joint funding of the Development Costs of the Project, based upon an appraisal of the Property by an appraiser selected jointly by the parties. (c) The County shall pay the Town its percentage of the New Tax Revenues during each fiscal year in accordance with the same payment schedule set forth in Section 3.12 for Gain Sharing Payments, except that the County's obligation to pay a percentage of the New Tax Revenues from the Project shall continue in perpetuity. The initial payment of New Tax Revenues shall begin with the fiscal year in which the first buildings, structures or other improvements on the Property have been completed and revenues generated. (d) The New Tax Revenues generated by the Project shall be distributed in accordance with the provisions of this Section and shall not be considered part of the tax revenues subject to the separate gain sharing provisions in Section 3.02. However, if 2 ~.~ r-~°"~ October 5, 1999 the Property is developed without an agreement, the distribution of revenues will not be based on the provisions of this Section and will instead be distributed as follows: (i) if neither the County nor the Town rr~~;°~~~~+° ~" ~""'""'' [make contributions toward] the Costs of Development, then the Property shall constitute Newly Constructed Property and the tax revenues from the Property shall be subject to the gain sharing provisions of Section 3.02; (ii) if the County does not participate in ~ [making contributions toward] the Costs of Development, but the Town does [make contributions toward] the Costs of Development, the Town shall receive all New Tax Revenues from the Property [in perpetuity]; (iii) if the Town does not ~} [make contributions toward] the Costs of Development, but the County does [make contributions toward] the Costs of Development, the County will receive all New Tax Revenues from the Property [in perpetuity]. (e) The County's obligation to make payments to the Town as provided in this Section is subject to the annual appropriation of sufficient funds by the County Board of Supervisors. (f) The County agrees to create and maintain all records necessary to determine the Costs of Development and the New Tax Revenues. The County further agrees to prepare annually a summary of the calculation of the payments to the Town of its share of New Tax Revenues from the Property. 679503 V.1 3 ~ ,~~ ORDINANCE APPROVING A VOLUNTARY SETTLEMENT AGREEMENT, ENTITLED "GAIN SHARING AGREEMENT BETWEEN THE TOWN OF VINTON AND THE COUNTY OF ROANOKE", PURSUANT TO SECTION 15.2-3400 OF THE 1950 CODE OF VIRGINIA, AND AUTHORIZING A PETITION TO THE CIRCUIT COURT OF ROANOKE COUNTY TO AFFIRM THE SETTLEMENT AND TO GIVE IT FULL FORCE AND EFFECT WHEREAS, the Town of Vinton and the County of Roanoke have entered into a voluntary settlement agreement, entitled "Gain Sharing Agreement between the Town of Vinton and the County of Roanoke (the "Agreement"), pursuant to the provisions of Section 15.2-3400 of the 1950 Code of Virginia; and, WHEREAS, this Agreement provides for the limited waiver by the Town of certain annexation rights, for the payment by the County of certain sales and use taxes and other funds to the Town, for the sharing of certain local tax revenues generated by new development in that portion of the County generally known as "East Roanoke County", for certain cooperative activities between the Town and the County in the areas of joint economic development and planning, and for other matters; and, WHEREAS, this Agreement has been reviewed by the Commission on Local Government, and by Report dated October 1, 1999, the Commission recommends its approval of this Agreement; and, WHEREAS, the Town and the County desire to amend the Agreement for the purpose of clarifying one of its provisions; and, WHEREAS, the first reading of this ordinance was held on October 12, 1999, and the second reading and public hearing were held on October 26, 1999, upon notice and advertisement as required by law. BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia: 1. That the Gain Sharing Agreement between the Town of Vinton and the County of Roanoke, as amended, is hereby adopted and approved. 2. That the Chairman of the Board of Supervisors is authorized and directed to execute the Agreement, as amended, on behalf of the County. 3. That the County Attorney is hereby directed to petition the Circuit Court of Roanoke County for the appointment of a special court pursuant to Section 15.2-3400 of the 1950 Code of Virginia, for an order affirming and validating this Agreement and to give it full force and effect. 4. That the County Administrator is hereby directed to take such actions as maybe necessary to implement this Agreement upon receipt of the order of the court. ~_.: F,} ~':'' • i. 5. That this ordinance shall be in effect from and after the date of its adoption G:~ATTORNEI'~PMIVI~VINTON~GAINSHAR.ORD ACTION NUMBER ITEM NUMBER = ~ - 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 1999 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BLUE RIDGE COMMUNITY SERVICES BOARD OF DIRECTORS The unexpired at-large term of Rita Gliniecki is vacant. Her term expires December 31, 2000. Ms. Gliniecki has resigned her at-large position to accept appointment as Roanoke County's representative, filling the unexpired term of Susan Cloeter. The at-large member of the Board of Directors is recommended by the Board and confirmed by all participating localities. 2. GRIEVANCE PANEL The two year term of Raymond Denney, Alternate, will expire October 10, 1999. The new term will be for three years. 3. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year term of Jay E. Gaylor, Legal Representative, James M. Martin, Senior Representative, and one-yearterm of a youth representative who must be attending a Roanoke County high school. Mr. James Martin has notified the Clerk's Office that he does not wish to serve another term. 4. LEAGUE OF OLDER AMERICANS -ADVISORY COUNCIL The one-year term of Thelma Ihrig expired March 31, 1999. She has indicated that she does not wish to serve another term at this time. 1 .. . . .~.~ ~ SUBMITTED BY: APPROVED BY: ~ ~ ~'~` Mary H. A en, CMC/AAE Elmer C. Hodge Clerk to the Board County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Harrison Denied () Johnson _ _ _ Received () McNamara- _ _ Referred () Minnix _ _ _ To () Nickens 2 ~. ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 12, 1999 RESOLUTION 101299-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM - J CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for October 12, 1999 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Confirmation of committee appointment to the Blue Ridge Community Services Board of Directors. 2. Acceptance and appropriation of Federal Emergency Management Agency (FEMA) funding to the Fire and Rescue budget to enhance emergency services. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 1 A COPY TESTE: ~ • Q_e C.a.~~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Richard E. Burch, Jr., Chief, Fire & Rescue Diane D. Hyatt, Director, Finance 2 A-101299-3 . a ACTION NO. ITEM NUMBER ~T-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 1999 AGENDA ITEM: Confirmation of Committee appointment to the Blue Ridge Community Services Board of Directors COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Blue Ridge Community Services Board of Directors Supervisor Johnson has nominated Rita Gliniecki to a full three-year term as a County Representative. The term will run from January 1, 2000 to December 31, 2003. STAFF RECOMMENDATION: It is recommended that the above appointment be confirmed by the Board of Supervisors. Respectfully submitted, >~~ct- ~! Mary H. Allen, CMC/AAE Clerk to the Board Approved by, Elmer C. Hodge County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Bob L. Johnson to approve cc: File Blue Ridge Community Services Board of Directors File VOTE No Yes Abs Johnson _ x _ Harrison _ x _ McNamara_ x _ Minnix _ x _ Nickens x 1 A-101299-3.b Action No. Item Number °c~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 1999 AGENDA ITEM: Request to Appropriate Federal Emergency Management Agency (FEMA) funding to the Fire and Rescue budget to enhance emergency services operations. COUNTY ADMINISTRATOR'S COMMENTS: ~~ '"''"~.,'„,~ G~ SUMMARY OF INFORMATION: Annually, Roanoke County, through the Fire and Rescue Department, enters into a contractual agreement with the Virginia Department of Emergency Services to participate in the Emergency Management Assistance Program (EMA). The funds available for the fiscal year ending 09/30/99 are $7,091 and will be disbursed based upon our meeting the requirements of the contract and filing the requisite reports. In order to meet the requirements of the program, activities in the following areas must be demonstrated: planning, training, exercise, community education and mitigation. FISCAL IMPACT: These EMA funds were not included in our budget process and must be appropriated to the General Fund Revenues. The expenditure items should be placed in the Department of Fire and Rescue. We are currently planning for Y2K, updating our Emergency Operations Plan, testing our Emergency Operations Center (EOC) and plan to have a Y2K related exercise soon. STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of the EMA funding to Fire and Rescue's budget to support the improvement of the EOC and its operations. Submitted by: Richard E. Burch, r. Chief, Fire and Rescue oved Elmer C. Ho e County Administrator ACTION Approved (x) Motion by: Bob L. Johnson to approve Denied ( ) Received ( ) Referred ( ) To VOTE No Yes Abs Johnson _ x _ Harrison _ x McNamara- x Minnix x Nickens x cc: File Richard E. Burch, Jr., Chief, Fire & Rescue Diane D. Hyatt, Director, Finance ~' ACTION # ITEM NUMBER K~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 1999 AGENDA ITEM: Request for a work session for the Secondary Road System Six-Year Construction Plan for Fiscal Year 2000-2006 and consideration of Projects for FY 2000-01 VDOT Revenue Sharing Program. Also, to discuss other road projects. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: VDOT and County staff requests the Board of Supervisors to schedule a work session for October 26, 1999 to review and discuss the proposed plans. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors conduct a work session to review and discuss the Secondary Road System Six-Year Construction Plan for Fiscal Year 2000-2006, to consider projects for inclusion in FY 2000-01 VDOT Revenue Sharing Program and other road projects. APPROVED BY: Arnold Covey, Director of Community Development Elmer C. Hodge County Administrator SUBMITTED BY: .. -~- Approved Denied ( ) Received Referred To ACTION Motion by: VOTE No Yes Abs Harrison _ Johnson _ McNamara _ Minnix Nickens K- I 2 O~ JOAN ~~` ~. 9 _ ,: ~ " G'~ o Z v a rsae AGENDA ITEM NO. APPEARANCE REQUEST PUBLIC HEARING ORDINANCE 1ZEN COMMENTS SUBJECT: I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL//VES L/STED BELOW; ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. . ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT ~..EGIBLY Ai~ID GIVE TO THE CLERK TO THE BOARD NAME: ADDRESS: PHONE: / / /D" O~ POAN ~~` ~ 9 ti ~. ,. ~ z ; o Z v .~ rasa AGENDA ITEM NO. ~ APPEARANCE REQUEST PUBLIC HEARING ORDINANCECITIZEN COMMENTS >, SUBJECT: ;~, ;~~~ ~ ~~' ~~.~~.r''~ ~~~'~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. . ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE T HE CLERK TO THE BOARD i .,~ ,~ 0 ~~ ~~~~ NAME. ,~~~ ~~ ~ h ADDRESS: -~ti~ ~ ~ ;1~~-~~.~~- Z/ . ' `_~ , PHONE: ~.c~~"~~-, G'~ ,~ -~i~- ~`--! GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Unaudited Beginning Balance at July 1, 1999 $6,750,027 Balance at October 12, 1999 Changes below this line are for information and planning purposes only. Balance from above $6,750,027 $6,750,027 5.94% 5.94% $6,750,027 5.94% ~ Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1999 2000 General Fund Revenues $113,709,991 6.25% of General Fund Revenues $7,106,874 Respectfully Submitted, Approved By, ~!.-4ine.. ICJ . ~i~ Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator of General Fund Revenues M:\Finance\Common\Board\Gen99. WK4 ~~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Balance from June 22, 1999 Boazd meeting $11,042.93 Sale of land during 1998-99 333,228.87 Unaudited Beginning Balance at July 1, 1999 344,271.80 Sept 14, 1999 Advance Auto performance agreement (226,650.00 (This money will be reimbursed to the capital fund from future tax collections) Balance at October 12, 1999 $117,621.80 Respectfully Submitted, ~.~ ~. Diane D. Hyatt Director of Finance Approved By, ~~~ Elmer C. Hodge County Administrator M:\Finance\Common\Boazd\Cap99.WK4 N-,3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1999-2000 Original Budget $100,000.00 27, 1999 General Fund share of VACO/ VML assessment for AEP negotiations (4,749. 27, 1999 Green Hill soccer field (47,000.00 Balance at October 12, 1999 $48,251.00 Respectfully Submitted, ~~~. Diane D. Hyatt Director of Finance Approved By, tom' Elmer C. Hodge County Administrator M:\Finance\Common\Board\Board99.WK4 N- ~{ FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIlZGINIA Amount Savings from 1996-97 debt budget Transfer from County Capital Projects Fund FY97-98 Original budget appropriation 23, 1998 Savings from 1997-98 debt fund FY98-99 Original budget appropriation FY99-200 Original budget appropriation Less increase in debt service Balance at October 12, 1999 The following funds have been temporarily advanced from this fund will be reimbursed with future bonds issues: Balance from above $6,884,960 Land purchase and site work for new South County high school (4,000,000) Science Labs (2,170,600) $714,360 Note :These advances will be reimbursed with the 1999 Fall VPSA Bond Sale. Respectfully Submitted, KJGciine.. ~.~~~ Diane D. Hyatt Director of Finance Approved By, Elmer C. Hodge County Administrator 884,960.00 $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 2,000,000 (1,219,855) 780,145.00 M:\Finance\Common\Board\Schoo199.WK4 - ACTION NO. ~!'` y ITEM NUMBER /y~ ~~.? AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 1999. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of September 30, 1999. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: BB&T 3,952,980.56 WHEAT 1ST UNION 2,971,277.78 6,924,258.34 CERTIFICATE OF DEPOSITS: FIRST AMERICAN 100,000.00 SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 200,000.00 COMMERICAL PAPER BB&T 1,977,014.44 BANK OF AMERICA 2,110,585.57 PAINE-WEBBER 3,957,166.39 SUNTRUST 4,943,219.45 WACHOVIA 5,146,740.09 WHEAT 1ST UNION 3, 954, 039.99 22, 088, 765.93 GOVERNMENT: JC BRADFORD 2,937,025.56 2,937,025.56 LOCAL GOVT INVESTMENT POOL: GENERAL FUND 7,660,055.61 RESOURCE AUTHORITY 1,832,052.03 9,492,107.64 MONEY MARKET: CRESTAR 2,370,074.45 FIRST UNION 2,000,000.00 PAINE-WEBBER 2,121,330.91 6,491,405.36 CASH INVESTMENTS WACHOVIA 2,291,825.22 COMMONWEALTH (GEN.OPER) 5,252,631.21 COMMONWEALTH (RES. AUTH.) 5,593,961.60 LB&T 3,141,737.11 16,280,155.14 TOTAL 64,413,717.97 Page 1 of 2 ACTION NO. ~rt~. ITEM NUMBER +~~~ *~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 1999. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of September 30, 1999. COUNTY ADMINISTRATOR'S COMMENTS: STAFF RECOMMENDATION: Respectful~r Submitte~by r Alfred C. Anderson C~iunty Treasurer ACTION Approved ()Motion by: Denied ( ) Received ()_ Referred ( ) To () Approv by: __ _ ___ Elmer C. Hodge County Administrator Harrison Johnson McNamara Minnix Nickens VOTE No Yes Ab Page 2 of 2 ~ T ,~ ACTION NO. ITEM NUMBER / v °~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 1999 AGENDA ITEM: Status Report on County Projects COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Beginning with this agenda, I am adding an item to the "Reports" section that will provide brief status reports on the projects on which the County is currently working. This will be on the agenda for the first meeting of each month. In this report, I have included six projects. I will also include other projects at future meetings. If you have a project to suggest, please let me know. Regional Fire Training Center The construction has been progressing very well considering 10 days of work were lost in September due to rain. All of the grading has been completed, most of the footers have been poured, and block work has started. The double-wide trailer is scheduled to be relocated next week. The contractor hopes to complete the parking lot grading, install curbs, and surface-treat the lot by the middle of October. The quality of work and resolution of problems have been successful to this point. Center for Research & Technology The County received afour-phase marketing plan from the Roanoke Valley Economic Development Partnership on August 4, 1999 and work is being conducted on the brochure and website for Phase I and the promotional flyer for Phase II. We will be scheduling a work session with the Board and the Economic Development The water line plans were submitted to VDOT on September 13, 1999, and the Board appropriated $1,000,000 on September 28, for construction of the sewer line and entrance for the industrial access road. Staff submitted a Rural Development Business Grant to the USDA on October 1, 1999, for $100,000 for additional assistance with the sewer line. The water line will be completed by March 1, 2000, and the sewer line will be in place by June 1, 2000. The Planning Division of the Community Development Department is preparing an artistic rendering of the site entrance which will be finished ... ~~"~ by November 8, 1999. We expect the entrance to in before the rough road throughout the project is finished on July 1, 2000. Hanging Rock Battlefield Trail The trail is complete and the dedication ceremony is planned for 10 a.m. Saturday, October 23,1999. US Construction is doing minor "punch list" items to complete their contract. The Roanoke Valley Greenway Commission will schedule another work day for brush, weed and trash removal before the dedication. Roanoke County -Roanoke City Water Interconnections The new contract, which has been signed by Mayor Bowers, gives Roanoke City 4 MGD capacity in Spring Hollow. During September, we sold 2 MGD of water to the City, in addition to the 1.75 - 2.00 MGD sent through City lines to areas we cannot reach directly with Spring Hollow water. To meet the additional 2 MGD requirement in the contract, Roanoke County needs the capability to feed between 5.75 - 6.00 MGD to the Roanoke City system. Presently we are feeding Roanoke City approximately 3.8 MGD through existing interconnections at Ogden Road, Grandin Road, ValleyPointe, and North Lakes. Anew interconnection along Colonial Avenue is complete with the exception of the bulk meter installation. It is anticipated that this feed will provide an additional .5 MGD bringing the total to 4.3 MGD. We have two additional existing interconnections along Plantation Road and Williamson Road, which could make up the 1.5 - 1.7 MGD deficit; however, our existing distribution lines do not have the capacity to deliver the additional water. Our preliminary studies are showing that Phase II of the Loch Haven water line extension (which will terminate at the 500,000 gallon Belle Haven Road water tank) will satisfy this need. The estimated cost of the project is approximately $425,000. Roanoke County and Roanoke City staff are still reviewing this and other possibilities to determine the most cost-effective method of delivering this water. Roanoke Valley Juvenile Detention Center Bids were received for the construction of the 81 bed facility in two phases and the bid was awarded to Martin Brothers, Inc. in the amount of $7,085,000. The ground breaking ceremony was held on May 19, 1999 and Phase I is scheduled for completion in May, 2000. Both temporary and permanent financing have been awarded and the State has approved reimbursement of its share at the completion and audit of each phase. Construction is on schedule and we will begin hiring the additional staff for training in early 2000. After moving the operations into the Phase I facility, we will remove environmental hazards and raze the existing facility to immediately begin Phase II construction. 2 • N ~~ T Courthouse Improvements and Salem Office Supply Building The Adult Probation and Parole Office was moved out of the Courthouse, the space was redesigned for use by the Commonwealth Attorney's office, and bids are on the street for the renovation of that space. The Courtroom areas are being re-carpeted. The engineering report looking at the geo-technical conditions related to the Courthouse and the cause/effect for the cracking of the interior walls was completed and plans are now underway to improve the eastern side of the building. Most of these improvements will occur once the Court Service Unit moves into the Salem Office Supply building. There have been other problems associated with the cracking and door operation which we are attempting to resolve now. The environmental assessment has been completed for the Guy house and we are preparing plans for the environmental correction, demolition of the house and grading into a parking lot. That part of the project is expected to begin in December, 1999. The Architect/ Engineer is working on the final plans for the Salem Office Supply building. The environmental study has been completed except for the roofing and that study will begin shortly. The project should be ready for bid by early December, 1999. Respectfully submitted: { Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Harrison _ Denied () Johnson _ _ _ Received () McNamara- _ _ Referred () Minnix _ _ _ To () Nickens _ 3 1 ACTION NO. ITEM NO. 1 ~° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 12, 1999 AGENDA ITEM: Worksession on Proposed Cluster Housing Ordinance COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' The Board of Supervisors has scheduled a worksession to discuss and review the major elements of the proposed cluster housing ordinance. The Planning Commission, with the assistance of the staff, has drafted the proposed ordinance, which was reviewed and approved by the Commission after public hearing in September. Members of the Commission are expected to attend the worksession. At the worksession staff will give a brief presentation that focuses on the major elements of the ordinance, including the proposed review process, the cluster concept, and private street and open space provisions. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board of Supervisors hold a worksession on October 12, 1999 to review the proposed cluster ordinance. ~~ 2 Respectfully Submitted, Terranc~. Har ington, AICP Departm t of ommunity Development Approved, Elmer C. Hodg County Administrator Action Vote No Yes Abs Approved ( ) Motion by Harrison Denied ( ) Johnson Received ( ) McNamara Ref erred Minnix to Nickens P- AN ORDINANCE AMENDING AND REENACTING THE ZONING ORDINANCE OF THE COUNTY OF ROANOKE VIRGINIA BY ADDING PROVISIONS FOR CLUSTER HOUSING. I. ARTICLE II DEFINITIONS AND USE TYPES IS HEREBY AMENDED AS FOLLOWS: SEC 30-28 DEFINITIONS. DELETE: Cluster: A development design technique that concentrates buildings in specific azeas on the site to allow the remaining land to be used for recreation, common open space, and preservation of environmentally-sensitive azeas. ADD: Cluster Subdivision: An alternative means of subdividing land that concentrates building density in specific azeas to allow the remaining land to be reserved for the preservation of environmentally-sensitive features and open space. Lot, Conservation: A lot that has been dedicated to a land trust, homeowners, condominium, or similaz association, government agency or other entity through an easement or other transfer of ownership, and set aside in perpetuity as open space in a cluster subdivision. Primary Conservation Areas: Areas within the 100-yeaz floodplain, slopes greater than 25%, lands within designated view sheds and designated ridgetop preservation azeas identified and mapped in the 1998 Community Plan, greenway corridors shown on the Greenway Conceptual Plan and elevations 1500 feet or greater above mean sea level. Property Resource Map: A map utilized in the cluster subdivision process that depicts the Primary and Secondary Conservation Areas of the subject property. Secondary Conservation Areas: Areas with slopes between 15% and 25%, aquifer recharge azeas, healthy woodlands and large individual trees of botanic significance, significant natural areas of species listed as endangered, threatened or of special concern, historic structures and sites, riparian zones outside the FEMA study azea and productive agricultural and forested lands. II. ARTICLE III DISTRICT REGULATIONS IS HEREBY AMENDED BY THE ADDITION OF THE FOLLOWING PERMITTED USES: SEC. 30-41.2 PERMITTED USE5 (A) Residential Uses Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*) ~:~_ ~ SEC 30-42-2 PERMITTED USES. (A) 1. Residential Uses Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*) SEC 30-45-2 PERMITTED USES. (A) 1. Residential Uses Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*) SEC 30-46-2 PERMITTED USES. (A) 1. Residential Uses Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*) III. ARTICLE IV USE AND DESIGN STANDARDS IS HEREBY AMENDED BY THE ADDITION OF THE FOLLOWING USE AND DESIGN STANDARDS FOR CLUSTER SUBDIVISIONS. Sec. 30-82-12.1 Single Family Dwelling, Attached and Detached (Cluster Subdivision Option) (A)Intent 1. Establish a method for Roanoke County to protect vital natural and historic resources from development and permanent loss. 2. Prevent the destruction of valuable view sheds, ridgetops and wildlife comdors, including but not limited to, the Blue Ridge Parkway and Appalachian Trail, and other resources identified in the 1998 Community Plan. 3. Reserve, enhance, and add to the existing and proposed greenway system throughout the County, as identified in the 1998 Community Plan. 4. Provide the citizens of Roanoke County additional open space and recreation areas. 5. Encourage the design of creative, innovative developments that utilize the land's natural resources and features and incorporates them into functional preservation and development plans. 6. Offer an alternative to conventional subdivision development by allowing for compact clusters of housing units rather than spaced lots that encompass the entire property. 2 (B) Applicability Cluster subdivisions proposed in accordance with the standards contained herein shall be a use by-right in the following zoning districts: R-1, R-2, R-3 and R-4. 2. Proposals for cluster subdivisions that, in the opinion of the Zoning Administrator do not meet one or more of the standards contained herein shall be reviewed, upon petition by the Zoning Administrator or the applicant, by the Roanoke County Planning Commission under the authority granted by Section 15.2-2286 of the Code of Virginia. As part of their review, the Commission shall have the authority, but not the obligation, to waive any standard contained herein. Prior to the issuance of any waiver, the Planning Commission shall give notice in accordance with Section 15.2-2204 of the Code of Virginia and hold a public hearing on the matter. The Zoning Administrator or applicant may appeal the Planning Commission's decision to the Board of Supervisors. The Board of Supervisor's shall give notice in accordance with Section 15.2-2204 of the Code of Virginia and hold a public hearing on the matter. If the petition is withdrawn at the request of the applicant subsequent to the decision by the Planning Commission on the application, or if the Commission denies any application submitted for its review, the Planning Commission shall not consider substantially the same application for the same property within one year of the applicant's withdrawal or Commission's action. (C) General Standards Minimum tract size of the cluster subdivision: Three (3) acres. 2. Public water and public sewer shall be provided to each lot within the proposed subdivision. 3. Property shall be excluded from the cluster subdivision option where, in the opinion of the Zoning Administrator, previous land disturbing activities have significantly altered a Primary or Secondary Conservation Area, to the extent that important features worthy of conservation have been destroyed or severely modified. 4. Allowable density: Eight (8) dwelling units per acre. (D) Minimum Lot, Setback and Frontage Requirements There shall be no minimum lot area or setback requirements, however, the normal front, rear, and side yard setback requirements must be maintained adjacent to any lot or existing public street right of way not within the proposed cluster development. 2. Minimum public street frontage: Forty eight (48) feet on a publicly owned and maintained street except as modified by Section 30-82-12.1 (F) (E) Open Space Requirements Minimum Open Space: Thirty-five (35) percent of the gross acreage of the tract. If the site contains Primary and Secondary Conservation Areas in excess of 35 percent, all Primary and Secondary P- Conservation Areas shall be preserved up to a maximum of 50 percent of the tract. The applicant shall have the right to provide conservation areas in excess of those required. When Primary and Secondary Conservation Areas exceed 50 percent of the tract, then Primary Conservation Areas shall be given priority in reaching the 50 percent maximum open space. At least 40 percent of all lots for residential use shall have a property line directly abutting the open space area within the cluster development, or have direct access to a developed geenway trail. 4. Ownership and maintenance of open space shall be one of the following: a. Common land owned in perpetuity by the owners of lots in the development, through a homeowners, condominium or similar association. Provisions for the maintenance of the open space in perpetuity shall be approved by the Zoning Administrator in conjunction with plat approval. b. Dedication of the land in perpetuity to a nonprofit organization or land trust through a conservation easement or fee simple conveyance. c. Public land after dedication to, acceptance and maintenance by the Roanoke County Board of Supervisors or other governmental entity for recreational, conservation, historic or other open space purposes. 5. Conservation lots may be created in compliance with the terms of this ordinance and the Roanoke County Subdivision ordinance, notwithstanding the frontage, width, area, and other design standards for lots found in Article III of this ordinance. Any such lot proposed for platting shall be clearly designated on a subdivision plat reviewed and approved by Roanoke County. This plat shall contain notations and covenants that clearly forbid, in perpetuity, the use of the conservation lot for any type of residential dwelling, or other use or structure as prohibited by these provisions. 6. If required open space is located within a mapped greenway corridor, as depicted on the Greenway Conceptual Plan at the time of submittal of the preliminary plat, then a geenway easement shall be dedicated to Roanoke County or their designated agent. The Zoning Administrator, in consultation with the Roanoke Valley Greenway Commission, shall determine the exact location and dimensions of the easement to be dedicated. 7. No building, building addition, structure, road, driveway, parking area or any other type of physical land improvement shall be located within a required Primary or Secondary Conservation Area as defined in (E) 1. and 2. above. Notwithstanding the above, greenway trails may be developed in Primary and Secondary Conservation Areas. (F) Street and Access Requirements All residential lots within a cluster subdivision shall have frontage on and access to a publicly dedicated and maintained street except as provided in this section. 2. Lots within a cluster subdivision shall not be required to have frontage on a publicly dedicated and maintained street provided: a. No dwelling unit shall be located further than 500 feet, as measured in a straight line, from an access point to a publicly dedicated and maintained street that the dwelling unit has direct access to, 4 P~ and b. Lots without public street frontage shall be planned and arranged into distinct residential clusters of three (3) or more dwelling units served by a common private street, and c. No more than twenty (20) dwelling units shall be allowed on any single private street or independent network of private streets. Maintenance of private streets shall be the responsibility of the homeowners association. 4. Pavement surface: The minimum pavement surface shall be asphalt. Alternate materials such as concrete, structural pavers, or cobblestone may be substituted provided the proposed surface will support the expected loads. Calculations and/or manufacturers specifications shall be required at submittal. Gravel is not an acceptable surface course. Base Course: six (6) inches minimum depth. For streets served by public refuse service and/or school buses, eight (8) inches minimum depth. These depths are for sub-bases with a CBR value of 10 or higher. 6. Private streets shall be designed to accommodate the provision of regular public services. Specifically: a. Vehicle turn arounds shall be included. The turn around may be a cul-de-sac or T-turn around. The dimensions of the turn around shall be based on the anticipated largest vehicular use. b. A representative of the Roanoke County School Board shall review the design, and location of all proposed private streets, and shall advise the applicant whether or not the proposed private streets meet the standards for school bus service. If the proposed design does not meet standards for school bus service, the final subdivision plat shall contain a notation that the proposed private streets do not meet the standards for public school bus services and that the Roanoke County School board shall not be obligated to provide service on the private streets. c. A representative of the Roanoke County Department of General Services shall review the design, and location of all proposed private streets, and shall advise the applicant whether or not the proposed private streets meet the standards for regularly scheduled public solid waste collection. If the proposed design does not meet standards for solid waste collection ,the final subdivision plat shall contain a notation that the proposed private streets do not meet the standards for public solid waste collection and that Roanoke County shall not be obligated to provide refuse collection on the private streets. Vehicular Access: Private streets shall be platted as a separate parcel of land dedicated to the homeowners' association. Private right of way width shall be of sufficient width to encompass all drainage structures for the street and to allow maintenance of the street. On street parking shall be prohibited on at least one side of the street, to ensure adequate space for public service vehicles, unless additional pavement width and shoulder is provided as specified in 30-82-12.1 (F) (l0a). 8. Drainage: Drainage design shall meet all existing Virginia Department of Transportation and County of Roanoke standards, as amended. Drainage easements shall be platted to the homeowners' association for maintenance. 9. Signage: a. All traffic control and warning signs on private streets shall be the responsibility of the 5 v- developer/homeowners' association, and b. All access points from the public street to the private street shall be cleazly marked with a sign stating that the street is private. 10. Street Design: The following aze required design standards. PROJECTED PAVEMENT GRADE SIGHT SHOULDER TRAFFIC WIDTH (MAXIMUM) DISTANCE (MINIMUM) (Vehicles per (MINIMUM) (MINIMUM) day) 30-40 VPD 14' 18% 50' 2' 41-80 VPD 16' 18% 70' 3' 81-100 VPD 18' 18% 90' 4' 101-200 20' 16% 100' 4' VPD a. Pavement width is based upon a shoulder and ditch section. If any section of the street exceeds 16% grade, then curb and gutter shall be required. If on-street parking is permitted, pavement width shall be increased by six (6) feet on each side that parking is allowed. One-way streets shall be a minimum of twelve (12) feet wide. b. Maximum grade: streets shall not exceed 300 feet in length for grades greater than or equal to 16%. Maximum grade at all landings shall not exceed 5%. Length of the landing, in feet, shall be based on the following formula: vehicles per day X .5 feet. c. Sight distance refers to stopping distance only. Intersection sight distance shall meet a design speed of 25 mph. d. Shoulders: If a guazdrail is necessary, an additional six (6) feet of shoulder width shall be provided. (G) Public Water and Sanitary Sewer Public water and sewer shall conform with Roanoke County Water and Sewer Standazds, latest edition. a. For homes located within the minimum required distance to a fire hydrant, the following shall apply: The homes shall be served by private laterals. 2. Water meters and sewer cleanouts shall be located neaz the public street right of way. 3. A maximum of six meters or cleanouts shall be located side by side. v- b. For homes requiring extension of public water and sewer services, the following shall apply: A twenty-five (25) foot easement shall be provided. The easement may be shazed by both services, provided the depth is not excessive. 2. At least one of the services (water or sewer) shall be located outside of a street pavement azea. 3. If the street pavement surface is an alternative to asphalt, the Director of Utilities must approve, in writing, the location of the services within the paved area. 4. The water and sewer easement(s) shall be sepazate from any Public Utility Easement. (H) Cluster Development Process The applicant shall meet with the Zoning Administrator or his/her designee to review the requirements for a cluster subdivision prior to the preparation of the preliminary plat. A site visit shall be arranged to review the site and identify approximate locations of Primary and Secondary Conservation Areas. The applicant shall then have drawn, preferably by a licensed engineer/surveyor, azchitect or landscape architect, a Property Resource Map. At a minimum this map shall include the following: a. Total acreage and acreage of each Primary and Secondary Conservation azea and other open space azeas b. Percent slope, in the following increments: <15%, 15-25%, >25% c. Flood plains, wetlands, aquifer rechazge azeas and riparian zones outside the FEMA study azea d. Historic structures and sites e. Designated view sheds and ridgetop preservation areas identified and mapped in the 1998 Community Plan f. Greenway corridors mapped on the Greenway Conceptual Plan g. Elevations 1500 feet or greater above mean sea level h. Healthy woodlands and large individual trees of botanic significance Significant natural areas of species listed as endangered, threatened or of special concern Productive agricultural and forested lands 2. During the development design phase, the property owner shall consult with Roanoke County to determine the appropriateness of the dedication of open space for public use, such as a school, park, library, or other public facility. 3. The applicant shall submit a preliminary plat in accordance with Article II of the Roanoke County Subdivision Regulations. The following additional items shall be required to accompany the preliminary plat: rr I~ a. All Primary and Secondary Conservation Areas and other required open space areas to be designated as permanent open space, shall be mapped as conservation lots and noted on the plat. b. All deed restrictions and covenants applicable to private streets, public services, open space, and cluster subdivision lots. c. The location of all building lots to be conveyed. 4. Once approval for the preliminary plat has been given, the applicant shall submit the final plat in accordance with Article III of the Roanoke County Subdivision Regulations. ' ., Roanoke County Proposed Cluster Housing Ordinance BOS Worksession October 12,1999 Mayor Elements Private Road Standards • By-Right Development-Voluntary Limited Private Roads Allowed I, • Rl, R2, R3, R-4 - Urban Areas Houses on private road must be no more than 500 feet from access • Public Water and Sewer Required point to public road • 5F Detached and Attached Only Each private road or road network must contain between 3 and 20 • 8DU/Acre Maximum homes • No minimum lot sizes or setbacks; Houses on private roads must be except setback required adjacent to arranged in "distinct residential existing public road, or adjacent clusters" ~'~ development. ' Sub-base standards to insure • 35-50% Required Open space integrity of road. Also, width, grade and curve standards. • Primary and Secondary Conservation Areas; steep slopes, School Board and General Services flood plains, view sheds, etc review to insure adequacy for services, else, no service to be • Private Roads Allowed provided. • Shall be owned by homeowners association; plat notations; signage at intersection of public street indicating private status. Caveats No feel for market interest or demand No control over design/aesthetics/value By-Right Development; May not be able to say "NO" May be used as infill-development tool; smaller parcels that have not been developed conventionally under traditional ordinances. Review/A~nroval Process By-Right Subdivision Process • Except......... Preparation and Submittal of • Property Resource Map Can be referred to Commission for • review if ZA believes standards are not being met, or applicant wishes to waive any standard • Commission gives notice and holds public hearing Commission decision can be appealed to the Board of Supervisors r R AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 12, 1999 RESOLUTION 101299-4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Closed Session File ~ p0AN0~-c° ,. s L ti ' p 2 G7 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (5401 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bhotton@www.co.roanoke.va.us September 15, 1999 Ms. Rita Gliniecki 4219 Hawkbill Circle, SW Roanoke, VA 24014 Dear Ms. Gliniecki: I am pleased to inform you that, at their meeting held on Tuesday, October 12, 1999, the Board of Supervisors voted unanimously to appoint you as a member of the Blue Ridge Community Services Board of Directors for a full three year term. Your term will begin on January 1, 2000 and expires on December 31, 2003. You are currently serving the unexpired portion of the three ,year of Ms. Susan Cloeter, and that term will expire December 31, 1999. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Since we sent you a copy of the Act when you were appointed to this Board in July, 1999, we are not sending you another copy. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosures cc: Mr. Rodney P. Furr, Chairman, BRCS ® Recycled Paper Board of Supervisors Schedule of New Invitations and Meetings 1. October 9, 1999, invitation to an Open House for Roanoke County Police Department at 3568 Peters Creek Road. Time is 11:00 a.m. - 3:00 p.m. 2. October 10, 1999, invitation to the dedication of Bonsack Elementary School, at 2:00 p.m. 3. October 13, 1999, invitation to open house at Anderson and Associates, Inc. It will be held from 11:00 a.m. - 2:00 p.m. The address is 100 Ardmore Street, Blacksburg, VA. 4. October 20, 1999, meeting with consultant, Robbie Ferris, to discuss the South County High School. The time for this meeting is 8:00 a.m. - 12:00 p.m. 5. October 21, 1999, invitation to the Synchrony Ground Breaking, SWIP. The time is 11:00 a.m. 6. October 23, 1999, invitation to Hanging Rock Battlefield Trail dedication. 7. November 3~d, 10th and 12th, tour of Roanoke County Schools. See letter for times and places. From: "Timothy Gubala" <ADM01/TWG> To: "Mary Allen" <ADM01/MHA> Date sent: Mon, 4 Oct 1999 09:46:02 +0000 Subject: Re: Agenda Staff Meeting Please add -Request for approval of the issuance of up to $4,800,000 of Industrial Revenue Bonds by the Industrial Development Authority of Roanoke County for the expansion of a manufacturing facility for Dragon Chemical Corporation From: "Mary Allen" <ADM01/MHA> To: Executive Team Date: Mon, 4 Oct 1999 08:37:34 +0000 Subject: Agenda Staff Meeting The agenda staff meeting for the Oct. 12 board meeting will be held today at 3 p.m. in the Board Conference Room. If you have an item on the agenda, please attend the meeting and let me know the agenda title so I can add it to the agenda draft. Thanks. Mary Allen -- 1 -- Mon, 4 Oct 1999 09:55:26 ?~lc~~io~~~r~~~r To: Fuzzy Minnix Joe McNamara Marian Rourke Fred Anderson Elmer Hodge Deanna Gordon Jerry Hardy Penny Hodge Copy: From: ~~ Diane D. Hyatt ~~ Date: September 20, 1999 Subject: Audit Committee Meeting There will be an Audit Committee meeting at 2:00 P.M. on Tuesday, October 12, 1999 preceding the Counry Board meeting. This will be the first Audit Committee meeting for the year. The auditors are currently conducting their field work and will probably be concluding around the time of this Audit Committee meeting. The year end reports will not be available however, they can answer any questions or concerns that you may have. We will have a second Audit Committee meeting in November at the conclusion of the report writing. Please let me know if you will be unable to attend this meeting. 1 t To: pfr01/reb Subject: EMA Grant Funding Date sent: Mon, 2 Aug 1999 09:28:56 Elmer gave me your letter requesting that the $7,091 EMA funding be placed in the Fire and Rescue budget. To accomplish this you need to do a Board Report requesting acceptance of the grant and appropriation to the Fire and Rescue budget. If you have any questions or would like a sample of a similar Board report, let me know. I can place this on the August 10 or August 24 agenda -whichever you prefer. Just let me know. 9~a~y5 Mary Allen -- 1 -- Mon, 2 Aug 1999 09:28:57 0~ ROANp~.~ v z ~ 1838 FIRE AND RESCUE DEPARTMENT RICHARD E. BURCH, JR. CHIEF ,i July 29, 1999 . ~ ~, Mr. Elmer Hodge County Administrator Roanoke County Administration Center Suite 400A 5204 Bernard Drive Roanoke, VA 24018 Good Morning Elmer: Roanoke County participates in the State Emergency Management Assistance(EMA) Program. As you know, a great deal of work has gone into improving our emergency response capabilities to major disasters including the enhancement of people, Emergency Operation Plans and facilities. Several recommendations were made at the last tabletop disaster drill for improvements and additions of equipment. In addition, the Y2K issue is requiring much attention and preparation. Roanoke County will receive $7,091.00 of EMA funding in FFY-1999. This funding carries with it a responsibility to achieve goals and objectives as set forth in our statement of work. In order to accomplish these necessary goals and improve our overall EOC operations, I would like to request that these funds be placed in our budget and not the general fund as in past years. Your consideration of this request is much appreciated. If you need further information, please let me know. Sincerely, ~~"'"~ Richard E. Burch, Jr. Chief "Yours for a Better Fire and Rescue Service" 3568 PETERS CREEK ROAD NW • ROANOKE, VA 24019 • (540) 561-8100 FAX TELEPHONE (540) 561-81 OS ® Recycled Paper To: "Anne Marie Green" <ADM01/AMG> Subject: Re: Agenda Items Date sent: Thu, 16 Sep 1999 15:29:45 I'll add them -thanks > From: "Anne Marie Green" <ADM01/AMG> > To: adm01/mha > Date: Thu, 16 Sep 1999 14:14:32 +0000 > Subject: Agenda Items > I have two items for upcoming agendas: > September 28: I'm not exactly sure what to call this - we are going > to brief the board about the cable negotiations, and ask them to > appoint negotiating teams to work with Cox and Adelphia. > October 12: Briefing on Project Impact. Maureen Castern, our > coordinator, will brief the board on what we have been doing. > Anne Marie Green, APR > Director, Community Relations > 772-2010 Mary Allen -- 1 -- Thu, 16 Sep 1999 15:29:46 ~~~ ~~~ a~ To: Chief Richard E. Burch, Jr. from: Battalion C ' 1~'uqua CC: ~3ivision Chief oe Stump Date: October 1, I999 ~2e: Status of gaining Center Construction Froject The construction has been progressing very well considering there were 10 days of work lost in September because of rain. All of the grading has been completed, most of the footers have been poured and block work leas started. The doubiewide trailer is scheduled to be relocated next week. The contractor Hopes to complete the parking lot grading, put in curbs and surface treat the lot by the middle of +C~ctober. The qua}ity of work and restitution of problems has been very good to this point. E 1rn~r, ~ ~s l~; ~ C)~NTER FOR ~2ESEAtZCH & TECHNOLOGY Received afour-phase marketing plan from the Roanoke Valley Economic Development Partnership on August 4, 1999. Currently, work is being conducted on the brochure and website of Phase I and the promotional flyer in Phase II. Submitted water line plans to VDOT on September 13, 1999. Received an appropriation of $1,000,000 from the Board of Supervisors on September 28, 1999, for construction of the sewer line and entrance for the industrial access road. Submitted a Rural Development Business Grant to the USDA on October 1, 1999, for $100,000 in assistance for the sewer line. Advertised the log cabin for rental width a deadline of October 5. Decision to be made in month of October with tenant in residence by November 1. Farm lease extended until October 15 in order to complete harvesting. Residential leases on Glenmary Drive terminate on November 1. Requested an artistic rendering of site entrance by the Planning Division of the Community Development Department with a deadline of November 8, 1999. CENTER FOR RESEARCH & TECHNOLOGY • Received afour-phase marketing plan from the Roanoke Valley Economic Development Partnership on August 4, 1999. Currently, work is being conducted on the brochure and website of Phase I and the promotional flyer in Phase II. • Submitted water line plans to VDOT for review on September 13, 1999. • Received an appropriation of $1,000,000 from the Board of Supervisors on September 28, 1999, for construction of the sewer line and entrance for the industrial access road. • Sewer line plans will be submitted to VDOT for review the week of October 1 lth. • Artistic rendering for park entrance will be completed by November 8th. I N T E R MEMO O F F I C E To: Mary Allen From: Melinda J. Cox . Subject: CRT Status Report Date: October 5, 1999 Mary, since this is the inauguration of the status reports, I gave you two options. Option One is in paragraph form and heavy on the details. Option Two is a few major bullets and is "just the facts, ma'am." Please take your pick for the report! And, let me know if you need more information or an interpretation of the information provided. Thank you. Enclosures hc~ ve ©- d o n`f J~,Q v~, ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA OCTOBER 12, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. PLEASE NOTE: There will be an Audit Committee meeting at 2:00 p.m. prior to the regular Board of Supervisors meeting A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Gardner Smith, Director Purchasing Department 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF 1 C. D. s~~ _: E. ~cn~ AGENDA ITEMS PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS B IEFINGS 1. Briefing on Project Impact (Maureen Castern, Regional Project Impact Coordinator) NEW BUSINESS 7, 5~g ~1. Request for approval of issuance of up to $4,800,000 of Industrial Revenue Bond by the Industrial Development Authority for the expansio of Dragon Chemical Corporation. (Tom Gubala, Economic De elopment Director) ~~. Request to appropriat 24,00 r County share of funding for consultant to assist in regional refuse collection implementation plan. (Don Myers, Assistant County Administrator) F. FI T READINGS OF ORDINANCES 1. First reading of ordinance authorizing the acquisition of 9.062 acres of real estate from Walter D. Vinyard and N. Christian Vinyard, City tax map parcel 7020102, for public park purposes. (Paul M. Mahoney, County Attorney) 2. First reading of ordinance approving a voluntary settlement Agreement, entitled "Gain Sharing Agreement between the Town of Vinton and the County of Roanoke" and authorizing a petition to the Circuit Court to affirm the settlement. (Paul Mahoney, County Attorney) G. SECOND READING OF ORDINANCES 2 Ham. PUBLIC HEARINGS /I. APPOINTMENTS 1. Blue Ridge Community Services Board of Directors 2. Grievance Panel 3. Highway and Transportation Safety Commission 4. Industrial Development Authority 5. League of Older Americans -Advisory Council J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. /1. Confirmation of committee appointment to the Blue Ridge Community Services Board of Directors. ~/ 2. Acceptance and appropriation of $7,091 Federal Emergency Management Agency (FEMA) funding to the Fire and Rescue budget to enhance emergency services. K. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on October 26, 1999 to discuss the Secondary Road System Six-Year Construction Plan and Projects for FY 2000-01 VDOT Revenue Sharing Program. (Arnold Covey, Community Development Director) L. REQUESTS FOR PUBLIC HEARINGS 3 M. ; CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of the Treasurer's Accountability per Investments and Portfolio Policy as of September 30, 1999 ~~ ~ 6. port o th` it era c~edi Sees. ~~~ 7. Status re ort on Count ro'ects P YP 1 O. REPORTS AND INQUIRIES OF BOARD MEMBERS P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) -T•'1~ V 1. Joint Work Session with Plannin Commission to discuss O g cluster housing zoning ordinance amendments. (Terry Harrington, County Planner) Q. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A R. CERTIFICATION RESOLUTION S. ADJOURNMENT ~~ ~~ r IZ~ro~ 4 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA OCTOBER 12, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. PLEASE NOTE: There will be an Audit Committee meetin_g at 2:OO~.m. prior to the regular Board of Supervisors meeting. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: i "~'~~ .!.l~Z ~ .L9~ 3. Pledge of Allegiance to the United States lag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS 1 C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. BRIEFINGS ~ ~ D ~ a. l ~ y 1. Briefing on Project Impact (Maureen Castern, Project Impact Coordinator) E. NEW BUSINESS 1. Request to appropriate $7,091 Federal Emergency Management Agency (FEMA) funding to the Fire and Rescue budget to enhance emergency services. (Richard Burch, Jr. Fire and Rescue Chief) 2. Request for approval of issuance of up to $4,800,000 of Industrial Revenue Bonds by the Industrial Development Authority for the expansion of Dragon Chemical Corporation. (Tom Gubala, Economic Development Director) F. FIRST READINGS OF ORDINANCES ~~ P~~ G. SECOND READING OF ORDINANCES H. PUBLIC HEARINGS I. APPOINTMENTS 2 1. Blue Ridge Community Services Board of Directors 2. Grievance Panel 3. Highway and Transportation Safety Commission 4. Industrial Development Authority 5. League of Older Americans -Advisory Council J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of committee appointment to the Blue Ridge Community Services Board of Directors. K. REQUESSS FOR WORK SEA IONS ~ L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 3 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of the Treasurer's Accountability per Investments and Portfolio Policy as of September 3A, 1999. i ~ ~~ ~ 6. Update on changes to refuse collection procedures. -,D~~-~ ~ ~-1 O. REPORTS AND INQUIRIES OF BOARD MEMBERS P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Joint Work Session with Planning Commission to discuss cluster housing zoning ordinance amendments. (Terry Harrington, County Planner) 2. Discussion c~-E~t~ m. (Requested by Joe ~ McNamara) 1/~S Q. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A R. CERTIFICATION RESOLUTION S. ADJOURNMENT ~~-~-~ ~ wa-.~~~ - ~' -~~~ .~,~„~ ~~ 4