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HomeMy WebLinkAbout10/26/1999 - RegularAoaN ,~a~~~ kF ~~ ~: z° '' .~= C~~~xx~~ ~~ ~~xx~~.~.~e 38 WORKING DOCUMENT-SUBJECT TO REVISIO ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA OCTOBER 26, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and Saturdays at 4 p.m. Note: Meeting will not be rebroadcast on Sat at 4 p.m. due to renovation at Jefferson Center. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ALL PRESENT AT 3:02 P.M. 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS 1 ®Recycled Paper ECH ADDED WORK SESSION ON MCDONALD FARM CHAIR ADVISED THAT ITEM S.4 CLUSTER HOUSING ORDINANCE WILL BE POSTPONED FOR A WORK SESSION TO BE HELD AT NOV 9T" MEETING BUT PUBLIC HEARING WILL BE HELD TONIGHT C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring October 24 - 31, 1999 as Red Ribbon Week in Roanoke County. ACCEPTED BY MARY GWEN PARKER, SEC/TREA, RAYSAC HOM MOTION TO APPROVE PROCLAMATION U RC 2. Recognize Roanoke County Police Department for being selected as the winner in the Safe School Environment Award Category of the 1999 Governor's New Partnership Community Safety Awards Program. BLJ PRESENTED PLAQUE TO CHIEF LAVINDER, LT. GARY ROCHE, SGT. JEFFREY SWORTZEL, LT TERRELL HOLBROOK, AND OFFICER TIM MILES DR GORDON, SCHOOL SUPER: JIM GALLION, ASST SUPER; AND MIKE STOVALL MEMBER OF SCHOOL BOARD WERE PRESENT D. BRIEFINGS NONE E. NEW BUSINESS 1. Request from Social Services to appropriate $41,800 for Temporary Assistance to Needy Families -Family Violence Intervention Services. (Dr. Betty McCrary, Social Services Director) A-102699-1 HCN MOTION TO APPROPRIATE FUNDS URC 2. Request to approve Roanoke County compliance with Pre- Grant Community Development Block Grant requirements 2 (CDBG) for Advance Auto $700,000 grant by the adoption of: (a) Local Business and Employment Plan A-102699-2.a (b) Fair Housing Certification (Resolution) R-102699-2.b (c) Residential Anti-Displacement and Relocation Assistance Plan A-102699-2.c A-102699-2 BLJ MOTION TO APPROVE URC F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. FFH MOTION TO APPROVE 1ST READINGS 2ND AND PUBLIC HEARINGS -11/23/99 URC 1. First reading of ordinance to obtain a Special Use Permit for a private stable, located at 501 Texas Hollow Road, Catawba Magisterial District, upon the petition of Jeffrey Shawver. FFH ASKED FOR MR. SHAWVER'S TELEPHONE NUMBER SO HE COULD CONTACT HIM G. FIRST READING OF ORDINANCES 1. First reading of Ordinance authorizing and approving the residential lease of the log cabin and approximately one acre of real estate located at the Roanoke County Center for Research and Technology, Catawba Magisterial District. (Melinda Cox, Economic Development Specialist) FFH MOTION TO APPROVE 1ST READING 2ND READING -11/9/99 URC 3 2. First Reading of Ordinance Authorizing the Construction of and Financing fora Local Public Works Improvement Project - Clearbrook Lane Waterline Extension Project. (Gary Robertson, Utility Director) HOM MOTION TO APPROVE 1ST READING WITH OPTION I 2ND READING -11/9199 URC H. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the acquisition of 9.062 acres of land adjacent to Vinyard Park II. (Paul M. Mahoney, County Attorney) 0-102699-3 HCN MOTION TO ADOPT ORD AYES: JPM, HOM, FFH. HCN NAYS: NONE ABSTAIN: BLJ HCN ASKED THAT CURRENT OCCUPANTS BE GIVEN REASONABLE AMOUNT OF TIME TO VACATE AND THAT THEY REMOVE INOPERATIVE VEHICLES AND TRAVEL TRAILERS I. APPOINTMENTS 1. Blue Ridge Community Services Board of Directors 2. Grievance Panel 3. Highway and Transportation Safety Commission 4. League of Older Americans -Advisory Council J. CONSENT AGENDA R-102699-4 BLJ MOTION TO ADOPT CONSENT RESO WITH ADDITION TO ITEM 1 URC ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE 4 CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Request from the Police Department to accept a $500 donation from the Roanoke Moose Lodge and $1,000 donation from Lowe's for the D.A.R.E. Program. A-102699-4.a HCN ADDED APPROVAL OF $1,000 DONATION FOR D.A.R.E. FROM LOWE'S 2. Request for acceptance of grants from Bureau of Justice Assistance under the Bulletproof Vest Partnership Act of 1998: (a) Police Department for $4,000 A-102699-4. b (b) Sheriff's Office for $4,000 A-102699-4.c 3. Request from the Schools to accept grants of $5,316.40 and $5,151.84 from State Department of Education for School Performance Report Card Postage. A-102699-4.d 4. Request to ratify announcement of date change of Halloween celebration. A-102699-4.e HCN SUGGESTED THAT ECH MAKE THIS AN AGENDA ITEM FOR NEXT MEETING WITH LOCAL OFFICIALS K. REQUESTS FOR WORK SESSIONS HCN ASKED FOR WORK SESSION EITHER DEC OR JAN ON CURRENT RESPONSE TIMES OF FIRE AND RESCUE AND ASKED FOR DATA TO BE COMPILED. ECH SUGGESTED DEC 5 L. REQUESTS FOR PUBLIC HEARINGS NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS BLJ MOTION TO RECEIVE AND FILE -UVV 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Proclamation signed by the Chairman 6. Revenues and Expenses for the three month period ended September 30, 1999 7. Revision of Mission Statement and Goals for Administrator's Office for FY 2000 8. Changes to Secondary System of State Highways as of September, 1999 9. Accounts Paid -September 1999 10. Report of Claims Activity for the Self-Insurance Program FFH REQUESTED THAT ADDRESSES FOR WATER DAMAGE CLAIMS BE PUT ON REPORT O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session to discuss the Secondary Road System Six-Year Construction Plan (2000-2006) and Consideration of Projects for FY 2000-01 VDOT Revenue Sharing Program. (Arnold 6 Covey, Community Development Director) TIME: 4:20 P.M. AND PRESENTED BY AC WITH JEFF ECHOES, VDOT, PRESENT (11 WEST MAIN STREET (11/460) BIKEWAYS AND SIDEWALKS: THERE WAS NOT BOARD CONSENSUS TO APPROPRIATE FUNDS FOR BIKEWAYS OR SIDEWALKS (2) GLENMARY DRIVE (CRT) -BOARD CONSENSUS TO ADD TO SIX YEAR PLAN BUT NOT APPROPRIATE ANY ADDITIONAL MONEY (3) PLEASANT HILL DRIVE (WOODS ENDS SCHOOL SITE) -BOARD CONSENSUS TO PLACE ON REVENUE SHARING LIST WITH SCHOOL ADM RESPONSIBLE TO PROVIDE MATCHING $200,000. MR. COVEY TO WRITE LETTER TO SCHOOL ADM. 2. Work Session to discuss the proposal from United Way of Roanoke Valley to assist in the budget distribution to Human Service Agencies. (John Chambliss, Assistant County Administrator) TIME: 3:50 P.M. AND PRESENTED BY JMC (11 CONSENSUS THAT PROPOSAL HAS MERIT AND TO BRING BACK FOR BOARD ACTION (21 SUGGESTION MADE THAT THIS ITEM BE ADDED TO AGENDA FOR NEXT MEETING WITH ROANOKE CITY 3. Work Session on McDonald Farm. TIME: 5.00 PM. AND PRESENTED BY: ANITA MCMILLAN, CLAY GOODMAN. JANET SCHEID AND TERRY HARRINGTON (1) BOARD DISCUSSED AND ACCEPTED OR REVISED CHANGES AS PROPOSED BY TOWN OF VINTON TO PROTECTIVE COVENANTS, CONDITIONS AND RESTRICTIONS (2) PMM TO BRING BACK REVISED ORDINANCE AND COVENANTS FOR BOARD AT PUBLIC HEARING FOR REZONING AT EVENING SESSION P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (3) to discuss disposition of publicly held real estate. BLJ MOTION AT 3:45 P.M. URC CLOSED SESSION HELD: 4:03 P.M. UNTIL 4:20 P.M. EVENING SESSION (7:00 P.M.~ Q. CERTIFICATION RESOLUTION R-102699-5 BLJ MOTION TO ADOPT RESO URC R. PUBLIC HEARINGS S. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Second reading of ordinance approving a voluntary settlement Agreement, entitled "Gain Sharing Agreement between the Town of Vinton and the County of Roanoke" and authorizing a petition to the Circuit Court to affirm the settlement. (Paul Mahoney, County Attorney) 0-102699- 6 HCN MOTION TO ADOPT ORD URC 2. Second reading of ordinance to rezone approximately 99.38 acre tract of real estate (McDonald Farm) from R1 to PTD with conditions, located at the 2100 block of Hardy Road, Vinton Magisterial District, upon the petition of the Town of Vinton. (Terry Harrington, County Planner) 0-102699- 7 HCN MOTION TO ADOPT ORD URC ONE CITIZEN SPOKE 3. Second reading of ordinance to approve a Special Use Permit for Friendship Manor, Inc. and Friendship Manor Apartment Village Corporation for a life care facility to be located at the intersection of Florist Road and Hershberger Road in the s Hollins Magisterial District. (Terry Harrington, County Planner) 0-102699- 8 BLJ MOTION TO ADOPT ORD U RC 4. Second reading of ordinance amending and readopting the Zoning Ordinance by the addition of standards for the design and development of Cluster Housing. (Terry Harrington, County Planner) PUBLIC HEARING HELD -ONE CITIZEN SPOKE POSTPONED UNTIL NOV 9 MEETING FOR WORK SESSION T. CITIZENS' COMMENTS AND COMMUNICATIONS NONE U. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson• (11 Advised that he has been out of town for ten days and asked for update on meeting which was to be scheduled with HCN and FFH and Marion Roark and Tom Leaaette from School Board on Glenvar Middle School. FFH advised that they are and have been willing to meet but are waiting for School Board members to offer dates after their meeting on 10/28. BLJ asked that when date is scheduled. PMM and AMG be notified so date can be publicized. FFH advised that they have asked for a list of various items to be discussed at the meeting . Supervisor McNamara: (1) Advised that he thought HCN comments earlier about Halloween were aPpro~riate and localities should celebrate on same day but he would prefer it be the actual Halloween date. Also asked if County had made provisions for additional police officers. ECH updated the Board on the background of the change in date to celebrate Halloween and advised that additional police will be scheduled. (2) Asked for update from Pete Haislip on South County Park. ECH advised that they had groundbreakin ate, nd update will be made in a few weeks. Supervisor Minnix: (1) Advised that he had discussed South County Park with Mr Haislip and plans are going forward. (2) Advised that he attended the Hanaina Rock celebration and it was well done and well received. (3) Advised that they broke ground last week for another new business in Southwest County Industrial Park. Supervisor Harrison: (11 Advised that he also attended Hanging Rock Trail dedication and was very pleased with it. This is another example of cooperation among localities. He advised that before, during and after the ceremony, people were walking on the trail. (2) Announced that Hanging Rock Estates road was being paved today and displayed the picture that Arnold Covey provided him of the event. Supervisor Nickens: (1) Asked PMM to address the legality of Roanoke County using cameras at traffic signals to monitor people running red lights. BLJ advised that November 2 is election day and encourage all citizens to exercise their right to vote at that time. V. ADJOURNMENT BLJ ADJOURNED AT 8:03 P.M. 10 C~Smxxtt~ of ~.a~xxw.~.~ ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA OCTOBER 26, 1999 ,inns rK rr ~Q Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring October 24 - 31, 1999 as Red Ribbon Week in Roanoke County. 2. Recognize Roanoke County Police Department for being 1 selected as the winner in the Safe School Environment Award Category of the 1999 Governor's New Partnership Community Safety Awards Program. D. BRIEFINGS E. NEW BUSINESS 1. Request from Social Services to appropriate $41,800 for Temporary Assistance to Needy Families -Family Violence Intervention Services. (Dr. Betty McCrary, Social Services Director) 2. Request to approve Roanoke County compliance with Pre- Grant Community Development Block Grant requirements (CDBG) for Advance Auto $700,000 grant by the adoption of: (a) Local Business and Employment Plan (b) Fair Housing Certification (c) Residential Anti-Displacement and Relocation Assistance Plan F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of ordinance to obtain a Special Use Permit for a private stable, located at 501 Texas Hollow Road, Catawba Magisterial District, upon the petition of Jeffrey Shawver. G. FIRST READING OF ORDINANCES 1. First reading of Ordinance authorizing and approving the residential lease of the log cabin and approximately one acre of real estate located at the Roanoke County Center for Research and Technology, Catawba Magisterial District. (Melinda Cox, Economic Development Specialist) 2. First Reading of Ordinance Authorizing the Construction of and Financing fora Local Public Works Improvement Project - 2 Clearbrook Lane Waterline Extension Project. (Gary Robertson, Utility Director) H. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the acquisition of 9.062 acres of land adjacent to Vinyard Park II. (Paul M. Mahoney, County Attorney) APPOINTMENTS 1. Blue Ridge Community Services Board of Directors 2. Grievance Panel 3. Highway and Transportation Safety Commission 4. League of Older Americans -Advisory Council J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Request from the Police Department to accept a $500 donation from the Roanoke Moose Lodge for the D.A.R.E. Program. 2. Request for acceptance of grants from Bureau of Justice Assistance under the Bulletproof Vest Partnership Act of 1998: (a) Police Department for $4,000 (b) Sheriff's Office for $4,000 3. Request from the Schools to accept grants of $5,316.40 and $5,151.84 from State Department of Education for School Performance Report Card Postage. 4. Request to ratify announcement of date change of Halloween celebration. 3 K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Proclamation signed by the Chairman 6. Revenues and Expenses for the three month period ended September 30, 1999 7. Revision of Mission Statement and Goals for Administrator's Office for FY 2000 8. Changes to Secondary System of State Highways as of September, 1999 9. Accounts Paid -September 1999 10. Report of Claims Activity for the Self-Insurance Program O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session to discuss the Secondary Road System Six-Year Construction Plan (2000-2006) and Consideration of Projects for FY 2000-01 VDOT Revenue Sharing Program. (Arnold Covey, Community Development Director) 2. Work Session to discuss the proposal from United Way of Roanoke Valley to assist in the budget distribution to Human Service Agencies. (John Chambliss, Assistant County 4 Administrator) P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (3) to discuss disposition of publicly held real estate. EVENING SESSION (7:00 P.M.) Q. CERTIFICATION RESOLUTION R. PUBLIC HEARINGS S. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Second reading of ordinance approving a voluntary settlement Agreement, entitled "Gain Sharing Agreement between the Town of Vinton and the County of Roanoke" and authorizing a petition to the Circuit Court to affirm the settlement. (Paul Mahoney, County Attorney) 2. Second reading of ordinance to rezone approximately 99.38 acre tract of real estate (McDonald Farm) from R1 to PTD with conditions, located at the 2100 block of Hardy Road, Vinton Magisterial District, upon the petition of the Town of Vinton. (Terry Harrington, County Planner) 3. Second reading of ordinance to approve a Special Use Permit for Friendship Manor, Inc. and Friendship Manor Apartment Village Corporation for a life care facility to be located at the intersection of Florist Road and Hershberger Road in the Hollins Magisterial District. (Terry Harrington, County Planner) 4. Second reading of ordinance amending and readopting the Zoning Ordinance by the addition of standards for the design and development of Cluster Housing. (Terry Harrington, County Planner) T. CITIZENS' COMMENTS AND COMMUNICATIONS U. REPORTS AND INQUIRIES OF BOARD MEMBERS V. ADJOURNMENT 5 ACTION NO. ITEM NUMBER ~ ' ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 1999 AGENDA ITEM: Proclamation declaring the week of October 24 - 31, 1999 as Red Ribbon Week in Roanoke County SUMMARY OF INFORMATION RAYSAC (the Roanoke Area Youth Substance Abuse Coalition), the Roanoke Valley Drug and Alcohol Abuse Council, and Blue Ridge Community Services, have asked that the Board proclaim October 24 - 31 as Red Ribbon Week. Attached is a letter from Mary Gwen Parker, Secretary/Treasurer, RAYSAC, describing the activities that are planned during this week. Ms. Parker will be present to accept the proclamation at the Board meeting. Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved () Motion by: Johnson _ _ Denied () Harrison Received () McNamara- _ _ Referred () Minnix To () Nickens _ _ _ 4AYSgr, Roanoke County Board of Supervisors c/o Mary Allen County Clerk 5204 Bernard Drive, SW Roanoke, VA 24018 Roanoke Area $ ~,~. _; _ __ youth Sudstarcce old use ._. _ __ __ _ _ , Coalition Dear Chairman and Members of the Board: c- P.O. Box 13543 _ Roanoke, N~ 24035 (540J 982-1427 October 13, 1999 For the fourth year, citizens of the Roanoke Valley and Botetourt County will be asked to take a stand against illcga: drab ;:se t?~.ro~»ah ±he ebser<~ancP of Red Ribbon Week. RAYSAC (the Roanoke Area Youth Substance Abuse Coalition), the Roanoke Valley Drug and Alcohol Abuse Council and Blue Ridge Community Services, would like to formally ask the Roanoke County Board of Supervisors to proclaim October 24 - 31 as Red Ribbon Week in your community. The Red Ribbon Campaign was initiated in 1985 by the Virginia Federation of Communities for Drug-Free Youth following the murder of Federal Agent Enrique Camarena by drug traffickers. Since that time, the red ribbon has been designated as the symbol of intolerance of the illegal use of drugs and a commitment to a drug-free lifestyle. The last week in October is recognized as Red Ribbon Week by communities across the country. In the Roanoke Valley a number of events are scheduled: Sunday, October 24, at 7:00 p.m., at the Hotel Roanoke Conference Center, a Candlelight Vigil of Remembrance and Hope will be held to remember those whose lives have been affected by substance abuse. Monday, October 25, at 3:30 p.m. a press conference will be held to kick off Red Ribbon Week and the grand opening of the Boys and Girls Club of America at Fallon Park Elementary School. Other activities are planned at schools throughout the region to demonstrate their commitment to a drug-free community. A number of businesses and agencies throughout the region will sport banners and ribbons in support of this week. RAYSAC and the Drug Council are organizations that include concerned parents, students, teachers, police officers, business people, judges, drug treatment providers, counselors, ministers, and more. Working with Blue Ridge Community Services, they are committed to creating a community norm that drug abuse will not be tolerated. Thank you in advance for considering our request for a proclamation. If possible, please present this to your elected officials at a meeting as close to the start of Red Ribbon Week as possible. If you have any questions, please don't hesitate to call me at 982-1427. The proclamation can be sent to me at 541 Luck Avenue, Suite 230, Roanoke, Virginia, 24016, or please let me know and I will be happy to come by and pick it up. Sincerely, ~~ Mary Gwen Parker Secretary/Treasurer Jon Profit Organization ~-i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 26, 1999 PROCLAMATION DECLARING OCTOBER 24 - 31, 1999 AS RED RIBBON WEEK IN SUPPORT OF A DRUG FREE COMMUNITY WHEREAS, the Red Ribbon Campaign was initiated in 1985 by the Virginia Federation of Communities for Drug-Free Youth; and WHEREAS, the red ribbon was designated as the symbol of intolerance of illegal drug use and a commitment to a drug-free life style; and WHEREAS, a group of concerned citizens, parents, students, teachers, police officers, business people, judges, drug treatment providers, counselors, ministers, and other caring individuals have established the Roanoke Area Youth Substance Abuse Coalition (RAYSAC) to bring better coordination and development of substance abuse prevention programs and resources; and WHEREAS, RAYSAC, the Roanoke Valley Drug and Alcohol Abuse Council, and Blue Ridge Community Services have asked that the Board of Supervisors recognize Red Ribbon Week in Roanoke County and are promoting the Red Ribbon Campaign in the Roanoke Valley through a variety of activities. NOW, THEREFORE, We, the Board of Supervisors of Roanoke County, Virginia do hereby proclaim October 24 through October 31, 1999 as RED RIBBON WEEK in Roanoke County, Virginia, and encourage all of our citizens to join in the observances and activities of this event. ACTION NUMBER ITEM NUMBER C'°~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 1999 SUBJECT: Recognition of Police Department for being selected as the winner in the Safe School Environment Award Category of the 1999 Governor's New Partnership Community Safety Awards Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Police Department was notified earlier in October that they had been selected as the winner in the Safe School Environment Award category for School divisions with 8,000 or more enrolled students of the 1999 Governor's New Partnership Community Safety Awards Program. These safety awards were presented at a luncheon on October 14, 1999 in Richmond which was held in conjunction with the Governor's Forum on Crime `99. Chief Ray Lavinder, Lieutenant Gary Roche, and Sergeant Jeffrey M. Swortzel of the Police Department plan to be at the Board meeting along with some members of the School Services Unit. We have also invited Dr. Gordon, School Superintendent, to attend. All of those involved should be commended for their dedication to making our schools a safer place for students and teachers mer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Harrison _ _ Denied () Johnson Received () McNamara- _ _ Referred () Minnix _ _ To () Nickens A-102699-1 ACTION NO. ITEM NUMBER ~ ~' ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 1999 AGENDA ITEM: Request from Social Service Department to Appropriate $41,800 for Temporary Assistance to Needy Families -Family Violence Intervention Services COUNTY ADMINISTRATOR'S COMMENTS: ~~ °~~ BACKGROUND: Anew policy in the Temporary Assistance to Needy Families (formerly AFDC) program requires the local department of Social Services to screen TANF applicants for family violence and offer services to reduce or eliminate this barrier to employment. The Department of Social Services submitted a proposal and was approved to receive $41,800 for the employment of a full time social worker to provide family violence intervention services. This is an additional 12 month appropriation and can be rolled over in the State budget in June 2000. The Department will also be allowed to request continued funding after the initial 12 month period. This Family Violence Intervention Worker position is the first approved position of this kind in the State. We believe that family violence exists in a large number of the Welfare to Work caseload. This worker will complete an initial screening in our office for family violence and when violence exists in the household, the worker will then go to the home to complete a more thorough assessment. Services to be provided will include assessment, case management, transportation, referral to community resources, and intervention services. This proposal was developed with the assistance of Judge Philip Trompeter, J and D Court, Project LINK (substance abuse treatment with Blue Ridge Community Services), Roanoke County Police Department and the Domestic Violence Coalition. 1 .~ The Board of Supervisors is requested to appropriate $41,800 to the Social Services 99/00 budget and to appropriate the same revenues to the County. Additionally, the Board is requested to allow the employment of a grant funded temporary full time position with benefits for the duration of this allocated funding, specifically for family violence intervention. FISCAL IMPACT: None. The requested appropriation is 100% reimbursable Federal money made available to the locality by the State Department of Social Services. STAFF RECOMMENDATION: Staff recommends appropriation of $41,800 to the 99/00 Social Services budget for the Temporary Assistance to Needy Families program and to allow the employment of a grant funded temporary full time social worker with benefits. Respectfully submitted, l`~ C Betty R. cCrary, Ph.D. Director of Social Services Approved by, Elmer C. Hodge County Administrator ACTION VOTE No Yes Approved (x) Motion by: Harry C. Nickens to appropriate Johnson _ x Denied () funds Harrison _ x Received () McNamara- x Referred () Minnix _ x To () Nickens _ x cc: File Dr. Betty McCrary, Director, Social Services Brent Robertson, Budget Manager John M. Chambliss, Jr., Assistant Administrator Diane D. Hyatt, Director, Finance Abs 2 ,, A-102699-2 ACTION NO. ITEM NO . ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 1999 AGENDA ITEM: Roanoke County Compliance with Pre-Grant Community Development Block Grant Requirements (CDBG); Adoption of Local Business and Employment Plan, Fair Housing Certification, and Residential Anti- Displacement and Relocation Assistance Plan COUNTY ADMINISTRATOR' S COMMENTS : a~~~G p~yl+~ly~ BACKGROUND' Roanoke County has been notified by the Virginia Department of Housing and Community Development that the County is eligible to receive a $700,000 Community Development Block Grant for the Advance Auto Parts/Boxley Hills Stormwater Improvement Project. The project involves the construction of upgraded and new stormwater management facilities in the Boxley Hills community. Completion of these facilities will allow the expansion of the corporate offices of Advance Auto Parts Inc., with the corresponding employment and economic benefits. The actual grant award is contingent upon many factors, including completion of a variety of pre-grant requirements. Three of these requirements are: 1. Adoption of a Local Business and Employment Plan, 2. Adoption of a Fair Housing Certification, and 3. Adoption of a Residential Anti-Displacement and Relocation Assistance Plan The Local Business and Employment Plan (attached) identifies those items necessary and likely to occur through the use of ~,. _ __l~ 2 grant funds, and provides that-the county public advertisement,' the concerns of any provide services, supplies, or serve the the project. will identify, through businesses that may construction needs of The Fair Housinq Certification (attached) requires the County to take at least one action annually for the life of the project that affirms our commitment to fair housing. A list of allowable actions is also attached. Finally, the Residential Anti-Displacement and Relocation Assistance Plan provides policies and procedures for the displacement and relocation of any low-moderate income persons displaced by the project activities. Roanoke County does not intend, and will not displace, any person as a result of this project. However, the adoption of the plan is a requirement that must be met prior to grant award. FISCAL IMPACT' Adoption of these documents is a requirement to receive the $700,000 grant award. STAFF RECOMMENDATION: Staff recommends that the Board approve the Local Business and Employment Plan, Fair Housing Certification, and Residential Anti-Displacement and Relocation Assistance Plan. Respectfully Submitted, Approved, i %C Terrance L. Har ngton, AICP Elmer C. Hod e Department of Community Development County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x Denied ( ) staff recommendation Harrison _ x _ Received ( ) McNamara_ x _ Referred ( ) Minnix _ x _ To ( ) Nickens x cc: File Terrance L. Harrington, County Planner .. ~ ~ A-102699-2 . a Roanoke County Local Business and Employment Plan October 1999 Advance Auto Parts Inc. / Boxley Hills Stormwater Improvement Project. The County of Roanoke designates as its Local Business and Employment Area the boundaries of Roanoke County, Virginia 2. The County of Roanoke, its contractors, and designated third parties shall in utilizing Community Improvement Grant funds utilize businesses and lower income residents of the Project Area in carrying out all activities, to the greatest extent feasible. 3. In awarding contracts, for work and for procurement of materials, equipment, or services, the County of Roanoke, its contractors, and designated third parties shall take the following steps to utilize businesses which are located in or owned in substantial part by persons residing in the Project Area: (a) The County of Roanoke shall ascertain what work and procurements are likely to take place through the Community Improvement Grant Funds. (b) The County of Roanoke shall ascertain through various and appropriate sources including the Roanoke Times, the business owners within the project area who are likely to provide materials, equipment, and services which will be utilized in the activities funded through the Community Improvement Grant. (c) The identified business concerns shall be apprised of opportunities to submit bids, quotes or proposals for work or procurement contracts which utilize CIG funds. (d) To the greatest extent feasible, the identified businesses and any other project area business concerns shall be utilized in activities which are funded with CIGs. 4. In the utilization of trainees or employees for activities funded through CIGs, the County of Roanoke, its contractors, and designated third parties shall take the following steps to utilize lower income persons residing in the project area: (a) The County of Roanoke, in consultation with its contractors, (including design professionals) shall ascertain the types and number of positions for both trainees and employees which are likely to be utilized during the project funded by the CIGs (b) The County of Roanoke shall advertise through the Roanoke Times, and Governmental Access Message Board (Channel 3) the availability of such r., ~~~ positions with the information on how to apply. (c) The County of Roanoke, its contractors, and designated third parties shall be required to maintain a record of inquiries and applications by project area residents who respond to advertisements, and shall maintain a record of the status of such inquiries and applications. (d) To the greatest extent feasible, the County of Roanoke, its contractors, and designated third parties shall utilize lower income project area residents in filling training and employment positions necessary for implementing activities funded by CIGs. 5. In order to ascertain substantial compliance with the above affirmative actions and Section 3 of the Housing and Community Development Act of 1968, the County of Roanoke shall keep and require to be kept by contractors and designated third parties, listings of all persons employed and all procurements made through the implementation of activities funded by CIGs. Such listings shall be completed and shall be verified by site visits and interviews, cross checking of payroll reports, and invoices, and through audits, if necessary. ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x Denied () adoption of Local Business and Employ- Harrison _ x Received () ment Plan McNamara- x _ Referred () Minnix _ x To () Nickens _ x cc: File Terrance L. Harrington, County Planner AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 26, 1999, RESOLUTION 102699-2.b OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, PERTAINING TO THE ADOPTION OF A FAIR HOUSING CERTIFICATION WHEREAS, the County of Roanoke, Virginia, has ben offered and intends to accept federal funds authorized under the Housing and Community Development Act of 1974, as amended; and WHEREAS, recipients of funding under the Act are required to take action to affirmatively further fair housing. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors agrees to take at least one action to affirmatively further fair housing each grant year, during the life of the project funded with Community Development Block Grant funds. The action taken will be selected from a list provided by the Virginia Department of Housing and Community Development. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Terrance L. Harrington, County Planner ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER A Resolution of the Board of Supervisors of Roanoke County Virginia Pertaining to the Adoption of a Fair Housing Certification WHEREAS, the County of Roanoke Virginia has been offered and intends to accept federal funds authorized under the Housing and Community Development Act of 1974, as amended, and, WHEREAS, recipients of funding under the Act are required to take action to affirmatively further fair housing; NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors agrees to take at least one action to affirmatively further fair housing each grant year, during the life of the project funded with community Development Block Grant funds. The action taken will be selected from a list provided by the Virginia Department of Housing and Community Development AYES: NAYS: A COPY TESTE: Brenda Holton, Deputy Clerk Roanoke county Board of Supervisors ,* L. EQUAL OPPORTUNITY REQUIREMENTS r ~'`r 1. Fair Housing. For each grant year that a CIG is active, a Grantee ML7ST take one action in the areas of enforcement and/or promotion of activities that affirmatively further fair housing. The Grant Administrator or the Contract Compliance Officer should be assigned responsibility for ensuring that such action is taken. At least one of the following actions (additional action may be approved by DHCD) MUST be selected, completed and documented during each grant year that the CIG • is active: a. Adopt a resolution endorsing the concept of fair housing including the specific rights included in the Laws and advertising its wording through the local media. b. Enact a local fair housing ordinance substantially equivalent to the federal or state law. c. Develop local enforcement and complaint resolution mechanisms. d. Attendance by a member of the locality's governing body or chief administrative offiicial, and a second appropriate representative (Realtor, banker, etc.} at a fair housing workshop approved by DHCD. e. Provide all program beneficiaries with a copy of DHCD's fair housing brochure. f. ~ Enlist the participation of local Realtors, lenders and homebuilders in an agreement and promotion of affirmative marketing, open housing and review of underwriting/credit criteria, etc. Publish such agreements in a local paper. g. Conduct public educational programs for local housing consumers and providers and/or financial institutions regarding fair housing issues. h. Develop a public information program using local newspapers, radio stations, bulletin board, churches, utility bill mailings, and the like to insure that all segments of the community are aware of fair housing requirements, especially Realtors, landlords, financial institutions, and the minority community. I. Develop a fair housing assistance program to make housing opportunities available in non-minority areas, monitor compliance, and pursue discrimination complaints. j. Conduct a formal Assessment of Impediments (AI} study of local zoning real estate and/or financing practices which affect housing choices of minorities and other protected classes. k. Survey the special housing problems of minorities and women, determining any effects of discrimination and developing a plan to assist them in overcoming these effects. ~~ A-102699-2 . c Roanoke County Residential Anti-Displacement and Relocation Assistance Plan October 1999 Advance Auto Parts Inc. / Boxley Hills Stormwater Improvement Project The County of Roanoke will replace all occupied and vacant occupiable low / moderate- income dwelling units demolished or converted to a use other than as low /moderate income dwelling units as a direct result of activities assisted with funds provided under the Housing and Community Development Act of 1974 as amended. All replacement housing will be provided within three (3) years of the commencement of the demolition or rehabilitation relating to the conversion. Before obligating or expending funds that will directly result in such demolition or conversion, the County of Roanoke will make public and advise the state that it is undertaking such an activity and will submit to the state, in writing, information that identifies: (1) a description of the proposed assisted activity; (2) the general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than as low/moderate-income dwelling units as a direct result of the assisted activity; (3) a time schedule for the commencement and completion of the demolition or conversion; (4) the general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units; (5) the source of funding and a time schedule for the provision of replacement dwelling units; (6) the basis for concluding that each replacement dwelling unit will remain aloes / moderate-income dwelling unit for at least 10 years from the date of initial occupancy; and (7) information demonstrating that any proposed replacement of dwelling units with smaller dwelling units is consistent with the housing needs of low -and moderate income households in the jurisdiction. The County of Roanoke will provide relocation assistance to each low/moderate- income household displaced by the demolition of housing or by the direct result of assisted activities. Such assistance shall be provided under Section 104 (d) of the Housing and Community Development Act of 1974, as amended, or the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. ~~ ~. r '° The County of Roanoke's FY 1999 project includes the following activities: • Installation of Approximately 175 LF of 15 inch drain pipe • Installation of Approximately 290 LF of 18 inch drain pipe • Installation of Approximately 1,316 LF of 30 inch drain pipe • Installation of Approximately 549 LF of 36 inch drain pipe • Installation of Approximately 670 LF of 42 inch drain pipe • 17 curb inlets • 2,800 LF of curb and gutter • 2 manholes • Construction of a 100,000 square foot industrial expansion The activities as planned will not cause any displacement from or conversion of occupiable structures. As planned, the project calls for the use of existing right of way, or easements to be purchased or the acquisition of tracts of land that do not contain housing. The County of Roanoke will work with the grant management staff, engineers, project area residents, and the Department of Housing and community Development to insure that any changes in project activities do not cause any displacement from or conversion to occupiable structures. ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x Denied () adoption of Residential Anti-Displacement Harrison _ x Received () and Relocation Assistant Plan McNamara- x Referred () Minnix _ x To () Nickens _ x cc: File Terrance L. Harrington, County Planner ACTION NO. ITEM NO. ~'' 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 1999 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda ~'OUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for November 231999. The titles of these ordinances are as follows: 1) An ordinance to obtain a Special Use Permit for a private stable, located at 501 Texas Hollow Road, Catawba Magisterial District, upon the petition of Jeffrey Shawver. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. i~=- I STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for November 23. 1999. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item 1, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by Harrison Johnson McNamara Minnix Nickens Yes Abs COUNTY OF ROANOKF DcPT. Cr= PLANNING AND ZONSNG 5204 Bernard Dr. _. ~. P.O. Box 2°800 '~ °~` Roanoke, VA 240 i 8 t 5~,0, 772-~.osa rax t54o 1~ 77~-2 i o8 ~nr c'a{{ rl_S2 OnIV date re _' e ~ ~{ l' received by: ? application fee: / PCiBZ%~ da:z,~J~ d/ placards issued: SOS date: Case Number- „~ /~ i,,l :~ `.i7i~iY`:I~z'FiD13~`1~'' __l~t...ii:~`•`as~r!iit~i~~~'i'~'~~i!isii~ ~'i~i ?iliiii ii`~~'? ;_'~`i(isii;isi:;i:;i i;iji;:;iiiiisiii;ii~i;E;;~'i;~i liisi;i;:;E:::ii~Eii!i~;i;ii;ii;:;: .... Check type of application filed (check all that apply?: REIGNING ~SPEClAL USE GIVARIANCE Applicant's name: .-./EF'~"'RC~ ~ 5~~~~~'~ Phone: 37S'Lv41~ Address: ~!~ ~~LLE-yt~~ ~'~ S~LC~"~ ~~ Z~~S3 Zip Code: Owner's name:~o~.~/ ~ ~~~.~°~~ ~ ~t'L~-' Phone:387' ~S Rl~ LEn~ ~~ zip code: 2!~/~3 Address: sa/ T~,~,¢5 ~oLL e.^/ S,d ~ Location of property: Tax Map Number: ~~ p!~- 2 ~ ~~ ~~- 'p ~~~~¢~t ~L.[.a•~/ MaglstErial District: ~4?/"1v/~i~'~ f~/~ Community Planning Area: ~1_Ei~//,4 °~ Size of parcel ts): Existing Zoning: ~' SS cres Existing Land Use: sq.ft. .i: mss`~`a~yl1~~~y`~~;~zin~~'rir'r'>~'~-~i~~:~~'~~~'i'~~~f~~'f'•'`i~.l$A _..~ .f.~l~`•~s~~~~ =s``~i=' v c •r. Proposed Zoning: ~r scafr' Use orgy Proposed Land Use: ~1f BLF.~ ~~ /~ TE use Type; ~30 -S/-~'. ~ ....... Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? yEj ~ NQ 1F N0, A VARIANCE IS REQUIRED FIRST. Does the parce! meet the minimum criteria for t~~e requested Use Type? YES NO IF N0, A VA,RI.ANCE IS P,EC~UIRED FIRST. if rezoning request, are conditions being prorered with this request? YES NO ?i3 ~,'~.yIE~~'~~~~,~,.~^ ~~riF.~~{'?~X r"l.L~ ~~rt ~ ~~ ~ ~~~`~~`F~ ~ E ~~~~'~ ~'~~?'s ~si~;~`I~;;'?al;;a?sl;`??!s? i;' ~ Variance of Sectionts) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. ARPLICA T lON '~~/ILL NOT BE AC.Lt~~ i ~~ it aw ~ yr THESE I T EMS ARE MISSING OR INCOfv1PL~E. Rrs v ws v ars v Consultation 8 1 r2" x 11 " concept plan ~ Application fee Application ?' Metes and bounds description ~~°< Proffers, if applicable Justification Water and saver application Adjo,n,ng property owners I hereby certify that / am e%ther the owner of the property or the owner's agent or contract purchaser -nd am acting with the know/edge and cor~jsent of Ae own/!// Owner's Signature: • For Scarf Use On/y: Case Number ~•" _ ~ Applicant ~cF"FRE~ .S s/'7`'4y/4/F+~ ~~ G'~~T -' 2 - ~7 ~ . ~. The Planning Commissicn will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safer, and general welfare. Please ans~.ver the follev~~ing questions as thoroughly as possible. Use additicna! space if necessary. Please explain how the request furhers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose fcun-d^at the beginning or the applicable zoning district~ciassification in the zoning ordinance. Ti~E ~~`>TI~/~ . SRR~u•~/r~~~~ ~a~ERTiE'S r~Gw.~~ ~ i ~! ~ nRE' oir ' S.c/ cl-L. E .~-¢ M . L y ~ ~/C u. ~./ Gam' ~~/ r> ~,Q i /.¢ TE .ST.g ~ L. C~ ~ /-~~~ ~~ c-c ~~L Lfs 8 ~~ .P,~...f n- v/c~cJt~ l=c~.?~-i-/E~ ~N/-f.-~n~GE ~~E ~r~.~E.~ i /~-4, J d.z' . Tr ~ .~ r> ~ .-ice ~~r ~5-- Fiease explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Flan. T -~E S}~EG/.4L L.~~~ ~~ .pM ~T ~Nf=cR n-15' vVi ?~, Please describe the impact(s1 of the request on the propery itself, the adjoining proper Lies, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks,trecreation, and firelrescue. ~ /-~C ~/ST ~ ~/.~1 ~~~Ra/~c i? i ~ .Zti/~L-LEES ~- ~Rh//~~BLE' "~ i T~ -h~~~ Cv/~' R ENT/ Cc n! ~ i T ~ o.~/ ~ .~-~E/~c ~G. L. ~/o.% ~ E ~ y ~!~/E ~P~' ~ "~~ ~~ ~ S ~~/ ~ ~` ~ ~~~ v/ elf •.,/~f.. ~,~ JoE~2 Ty G~,-~r~/ ~~,5 ~ ~~ f vs3L ~G. Sc~i '//G~~ ROANOKE VALLEY ASSOCIATION OF REALTORS . ~ _ ': REALTOR®... .. ooPOniuH'i'r1pr. Purchase Agreement' ~_ ~ ~ (This is a suggested form for use in the purchase of residential propertyonly. If not understood; seek competent advice before-signing.) . , , - (Paragraphs marked with an asterisk' require a blank to be filled in orchecked.) - - - This CONTRACT OF PURCHASE MADE AS OF , 19~ between the "Seller", whether one o the "Purchaser",whether one or more), Pr more), and O ~ ( iovides >: ri a >a A - • LREAL PROPERTY: Purchaser agrees to buy and Seller agrees to sell the land, all improvements thereon located in the (check as applicable) (..) C~sunty .. or(..)Cityof ,Virginiaanddescribedas(legaldescription):Lot ~/' Block [n~ OA ,Section , Mapof _ and morescommonly known az: ' ~ together withthe items of pars ~ pert~dla~ri9e~in r~ ~~ "P ly'7. '~ m t ~ ~ S AGENCY DISCLOSURE AND CONFIRMATTON: REALTORS ARE REQUIRED BY LAW AND THEIR CODE OF ETHICS . TO TREAT ALL PARTIES TO THE TRANSACTION HONESTLY. Listing AgenL• Selling Agent {J th of ~ a as Li rp). t- ~7 _ the Seller is the agent of (check one) - ' ~ both the Buyer and Seller ~ the Buyer - ~he Seller _ _ ~ f^~_ both the Buyer and Seller Listing Firm:~^ - ~ ~ Selling Firm: Il~~pp t c-rn0 ~G I11-I'rl 17 ~ ~ nd/ s r r ~rFrin t~a~i o~Su vts ng~B o - , , is the agent of (check one) - is the agent of (check one) _ the Seller ~ttte Buyer - ~ both the Seller and the Buyer ~ _ the Seller _ both the Buyer and the Seller - The Seller and the Purchaser each confirm that disclosure of the agency relationships described above has been in writing prior to . t - ~ _ presentation and execution of this Contract. if a vensaction involves Disclosed Dual Agency or Disclosed Designated Agency, the ' responsibilities of the parties are defined in the Disclosed Dual Agency Consent and Confirmation AgreemenC or the Designated - - Agency Consent and Confirmation Agreement which appropriate Agreement has been reviewed and signed prior to signing the -. ~ ~ ~~ - Purchase Agreement.- - ~ ' :~ ; ty ~ ._. - "~ ~ - - 4,. r t~~~ p ~ A .~ w.~ - D to ~ PU :t.,. ,~ ~~ SELLER ..., Date_..,._ SELLER.. --:,..._.:..: Date ; 2.. ADDENDA: The following addenda are made apatt of this Contract ( )Residential ProperiyDisclosure ( )Dual Agency Consent and Confirmation - ~ ~ ~ I jij'Residential Property Disclaimer - ~ ( )Designated Agency Consent and Confirmation: - .,,. - - - - 'Lead-Based Paint Disclosure ( ) VA, FHA and New Construction Addendum ( )Standard Clauses Addendum ~ ( ) - - ` ( ) ( ) *3.: OCCUPANCY DISCLOSURE: -Purchaser acknowledges Um[ he intends !o ~ occupy -not occupy the property as a principal residence +' 4. RESIDENTIAL PROPERTY DISCLOSURE/DISCLAIMER: Seller represevnts that the Propert ( OR (') is not subject to the Virginia Residential Property Disclosure Act; Sections35-517 et. seq. of the Code of Virginia, which requires the Seller of ce ad in residential property to famish the Purchaser etcher (a) a property disclaimer statement stating that the Property is sold"as is" except az otherwise provided in the purchase conUacfnr (b) a property disclosure: statement disclosing defects in the condition of the Property actually known to the Seller. No representations have been made by Sellerregardirig parcels adjacenf - - to the Property. The Purchaser should exercise whatever due diligence he or she deems necessary with respect to adjacent parcels prior to settlement on the Property. The Purchaser has been famished a ( )Residential Property Disclosure (vi~f Residential PropertyDisclaimer form prior to signing i - this Contract. If the Disclosure~or Disclaimer is not famished prior to the signing of this Contract, Purchaser shall have the right toaerminale the Contract at or >prioriotheearliestof(i)three(3)daysafterdeliveryoftheDisclosureorDisclaimerinperson,or(ii)five(5)daysaFlerthepostmarkiftheDisclosureorDisclatmer: .. ~ is deposited in the United5tatesmail,postageprepaid,andproperlyaddressedtothePurchaser,or(iii)settlementuponpurchaseoftheProperty.or(iv)occupancy of the Property by the Purchaser, or (v) the execution by the Purchaser of a written waiver of the.Purchaser's right of termination contained in a written document separate from this Contract, or (vi) the Purchaser making written application to a lender For a mortgage loan where such application contains a disclosurethat the right of termination shall end upon theapplication for the mortage loan. In order to terminate this Contract, the Purchaser must give written notice to theSeller either,by hand delivery or by United States mail, postage prepaid, and properly addressed to the Seller Upon termination by Purchaser, the Deposit shall be - -~'s refunded in full to the Purchaser, in accordance with procedures defined in paragraph 10(a): ~ ~ - *S.PROPERTYOWNER'SASSOCIATIONDISCLOSURE: The SellerrepresentsthettheProperty( )isO tsnotlocatedwittiinadevelopmenty,htch - . is~subject to the Virginia Properly Owners Association Act (Sections 55-508 et. seq. of the Code of Virginia) (the "Act"). If the Propertyis ~wi[hin such a .., - development, the Acl requires the Seller to obtain fromthe properly owner association an association disclosure packet and provide it to the Purchaseror [o nohfy Purchaser that the packet is unavailable.. The information contained in the association disclosure packet shall be curtenl asoFa specified date within 30days of the fully executed Contract. The Purchaser may cancel this Contract (a) within 3 days after the Date of the fully executed Contract, if on or before the~Date of the fully executed contract, the Purchaserreceivestheassociationdisclosurepacketorisnotifiedthatlheassociationdisclosurepacketisnofavailable;(b)within~ 3'days after hand-delivered receipt of the association disclosure packet or notice; or (c) within 6 days after the postmark date if the association disclosure packet -~ ~or notice is mailed to the Purchaser. The Purchaser may also cancel this Contract at any time prior to settlement if the Purchaser has not been notified-that the association disclosure packet will not be available or the association disclosure packet is not delivered to the Purchaser. Written notice of cancellation shall 6e - hand-delivered or mailed, return receipt requested, within the cancellation period to the Seller.- If this Contract is cancelled pursuant to this paragtaph,such cancellation shall be withoutpenalty,IhisContraclshallterminateandtheDepositshallberefundedinfulltolhePurchaser,inaccordancewithproceduresdefined - in paragraph 10(a). The right to receive the association disclosure packet and to cancel this Contract terminates at settlement - - Page 1 of 5 Rev..?!98 While Copy: Selling Firm Canary Copy: Seller Pink Copy: Pufchaser Please Initial: Purchaser ~~/s~/ ~-~~~ Seller ~~L" ° ~~ 1 ~" I CD ,~ o. ~ H ~j ~~~ 45. 1.85 Ac. ~ ~~~~ p1~ ,2~ ~~ / ~ ~ ~ ~~ '`~ '~ ~-'~ ~ ROANOIfE COUNTY DEPARTMENT 4F COMMUNITY DEVELOPMENT Jeffrey S'. Shawver Special Use 44.04-2-47.1 :. ACTION NO. ITEM NUMBER ~ "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 1999 AGENDA ITEM: Request approval of the first reading of an ordinance approving residential lease on the log cabin at the Roanoke County Center for Research & Technology. COUNTY ADMINISTRATOR'S COMMENTS: ~ ~~ BACKGROUND: The Roanoke County Board of Supervisors acquired four dwellings as part of the transaction for property for the Center for Research and Technology. All of these houses were vacated recently in order to begin initial development of the technology park. One of these houses, located at 4958 Glenvar Heights Boulevard, is outside of the first phase of development. In order to minimize cost and provide some cash flow it is recommended that this dwelling be leased until such time as development or an alternative use is indicated. Newspaper advertisements were run and applications taken from the general public. Staff from the Economic Development department, County Attorney's Office and Property Management department has reviewed these applications and has two submissions to the Board of Supervisors for final selection and approval. Staff will submit these applications in Executive Session at the second reading of the ordinance and give a recommendation of priority. SUNIIKARY OF INFORMATION The dwelling at 4958 Glenvar Heights Boulevard is outside the scope of initial development for the Center for Research and Technology. Applications from qualified renters were reviewed by staff and submitted to the Board of Supervisors for final selection. -1 ALTERNATIVES• 1) Accept the staff recommendation. 2) Direct staff to re-advertise and submit alternative candidates. 3) Leave the property vacant pending alternative use. FISCAL IMPACT• Annual rent will total $6,600 for the one rental property. These monies will be deposited in the account restricted to maintenance and repair of property. The main impact is that the building will not fall into disrepair and be maintained for future use related to the technology park. STAFF RECOMMENDATION: 1. Staff recommends the approval of the 45-day termination from the Stanley lease. 2. Staff recommends the approval of the first reading of the ordinance to lease the property on a month to month basis until a permanent use for the structure can be determined. spec fully sub~tted, Melinda Cox ' Economic Development ----------------------------------------------------------------- ACTION VOTE No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred To Motion by: McNamara Harrison Johnson Minnix Nickens Approved by, Elm r C. Hodge County Administrator G -- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 26, 1999 ORDINANCE AUTHORIZING AND APPROVING THE RESIDENTIAL LEASE OF THE LOG CABIN AND APPROXIMATELY ONE ACRE OF REAL ESTATE LYING GENERALLY IN THE SOUTHEAST CORNER OF THE ROANOKE COUNTY CENTER FOR RESEARCH AND TECHNOLOGY PROPERTY (TAX MAP #54.00-1-2) IN THE CATAWBA MAGISTERIAL DISTRICT OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of a tract of land, containing 457.60 acres, being located in the Catawba Magisterial District and designated on the Roanoke County Land Records as Tax Map No. 54.00-1-2, which is being developed for economic development purposes as the Roanoke County Center for Research and Technology; and, WHEREAS, by Ordinance # 031098-7, the Board of Supervisors authorized the continued rental of the three residences on the property until such time as construction would begin and require termination; and, WHEREAS, the leases for 5365 Glenmary Drive and 5393 Glenmary Drive were terminated by the County, effective November 1, 1999, to permit commencement of construction; and, WHEREAS, the lease for the log cabin at 4958 Glenvar Heights Boulevard was terminated by the tenant effective July 31, 1999; and, WHEREAS, the log cabin is outside the scope of the first phase of development and thus does not require any change in the current use of the log cabin for rental purposes; and, WHEREAS, it would serve the public interest for the County to have this residence occupied and maintained, and to receive fair market value rental payments, until such time as this property may be needed for economic development purposes; and, ~~ C-- ~ WHEREAS, on December 2, 1997, the Board authorized creation of a self balancing account entitled Glenn Mary Capital Account for acceptance of rent payments and expenditure of the funds on maintenance of the property; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on October 26, 1999; and the second reading was held on November 9, 1999. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That termination of the lease dated March 25, 1998, for the residence at 495 S Glenvar Heights Boulevard, to Matthew and Danielle Stanley, is hereby approved as of July 31, 1999. 2. That lease of the residence (log cabin) and approximately 1 acre of land, having the address of 4958 Glenvar Heights Boulevard, to , on a month to month basis for a monthly rental of $550.00 to be paid into the Glenn Mary Capital Account, is hereby authorized and approved. 3. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. 2 ACTION # ITEM NUMBER ~ " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 1999 SUBJECT: First Reading of Ordinance Authorizing the Construction of and Financing for a Local Public Works Improvement Project -Clearbrook Lane Water Line Extension Project COUNTY ADMINISTRATOR'S COMMENTS: G~~'~O'~'c~-ef' BACKGROUND: In 1996, staff applied to the State of Virginia for a low interest loan through its Virginia Water Supply Revolving Fund (VWSRF) to assist in construction of this project. The project met the requirements for the loan, but the project ranking was below the cutoff for available funds. In December 1998, staff was notified that funding for this project is now available. The loan from the V WSRF program has an interest rate of 4% and can be financed for 20 years. This financing would be passed on to participating property owners. Staff has received communications from four property owners on Clearbrook Lane who experienced problems with their private wells this summer. A temporary water line has been installed to provide water to serve one property. On September 17, 1999, letters were mailed to 51 property owners located along Clearbrook Lane and Stable Road. These letters were transmitted to determine the level of interest among property owners for extension of water service to Clearbrook Lane and Stable Road. In addition, the letters explained loan options and requested signed commitments by October 1, 1999. SUMMARY OF INFORMATION: Responses were received from 20 property owners with 10 respondents expressing an interest in County water service. All 10 positive respondents indicated an interest in financing the water connection fee at an interest rate of 4 percent. Should the project be approved, it is suggested that a special water service area be established for a period of ten years that includes a fee structure for recovering construction costs of the water line as properties are connected. To establish connection fees for the special water service area, it is proposed that connection fees be based on the following formula: Connection Fee = $5,155 + [$30 x length of road frontage in excess of 250'] + $1,345 -~ The special connection fee for properties that participate initially will be a minimum of $6,500 based on the preceding formula. Properties that choose to participate at a later date would incur a construction cost of $6,186 ($5,155 x 120%) plus the off-site facility fee in effect at the time of connection (presently $2,690). ALTERNATIVES: Option 1: Consists of installation of 2,200 feet of 8-inch water line with appurtenances at an estimated construction cost of $187,000. This option could serve 21 properties, including 10 willing participants, located at each end of Clearbrook Lane where it intersects U. S. Route 220 as shown on attached Map "A". The water line extensions associated with this option would create 2 dead-end lines on Clearbrook Lane and would not provide a complete loop. Option 2: Consists of installation of 4,100 feet of 8-inch water line with appurtenances at an estimated construction cost of $289,000. This option could serve 40 properties located along the entire length of Clearbrook Lane as shown on attached Map "B". This option would still have only 10 willing participants. The water line extension associated with this option would provide a complete loop with no dead-end lines. Option 3: Take no action at this time. FISCAL IMPACT: If Option 1 is approved the estimated project cost would be $207,000. This represents a construction cost of $187,000 and $20,000 for engineering, construction administration and inspection. If Option 2 is approved the estimated project cost would be $324,000. This represents a construction cost of $289,000 and $35,000 for engineering, construction administration and inspection. Funding for the project would be provided by a loan from the Drinking Water State Revolving Fund Program. Based on the response received, property owners along Clearbrook Lane would contribute approximately $67,100 toward repayment of the loan. The funds for either Option 1 or Option 2 would be provided from the VWSRF loan. STAFF RECOMMENDATION: Although Option 1 meets the 50 percent participation criteria for Public Works Participation Projects and Option 2 does not, staff recommends that Option 2 be approved in order to provide a complete loop of the water line and to avoid "piecemeal" extensions of water line along Clearbrook Lane. It is further recommended that the attached ordinance be adopted after the second reading on November 9, 1999. It is also recommended that the County Administrator be allowed to execute a loan agreement with the state up to the full amount of the project cost. SUBM ED BY• Gary Roberts n, P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator ~a ACTION Approved Denied ( ) Received Referred Motion by: to Harrison Johnson McNamara Minnix Nickens VOTE No Yes Abstain . , a. 90.1 ~•y lm A6 ~ G-~ ~. .~.~ro r ~ _ N _ t.~ w.. 41~ ,m K 10. ~ 17m k w ~~ 99 »~ w N N 6D k ~ 4$ ~ f . 7m K ^ ~ 0/ e' i , . e. iae w. w ~49. 0 7. M 1.16 k 44. s N 1B >w 46. iN ~ !i1! ~' N 111 K ~ 7~ ~ a d~4. 4e. to N ,wa ~. ~N ,m °.~~ ~~i 1. 6 9. O tm 60. ~t "~ tm K .3 Pt 17. r ,m ~ a„ 11 8. ~, 171 r 1. ~ 7m ~.. ear Se.1 & ,~.. Se. 1.1 O ... 10. '~ a w ~,~ 4. r m80 ~ t~ am w~ ~K tm~ Kr r 9: 94. ~° ~, r i N rr~p~ r Y tai ~r(q gat N to a 41. .. - u. .. 40. r .~ .~ ~. / .r $v` 44. 8. >_x K 47. r ~.x ~.. 10.,E 11. r ~ 18. wr s 4. ~. t.s- • r tm ~. r °"` 6. 19. ~' • tm Aa le. tm we. sue K r 68. ~ r N O 16A.~~ X67/ A~~ r ~ ~ M ttt~ MAP "A" Option 1 Service Area INTERESTED IN PUBLIC WATER SCALE: NOT TO SCALE DATE: OCTOBER 26, 1999 CLEARBROOK LANE WATER EXTENSION PROJECT CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA ROANOKE COUNTY UTILITY DEPARTMENT 9. M I ~~. S0. 17a k 17. ~ ti k ~ 11 8. ~i 171 e ~m ~ e~ ,: ~. 1e 1. , * 19.1 . 1.1 O ,., 19. g4. , ~ ~ °~ m M1 ~ a~ w ~ 4 • tA0 ~. \ 1. . m ern ~ ~ ~ ~ 91 ask ~• r . ~ ' 94. 96. ~ ~~ ~ M ~ ~ ;~ 1~ ~ 10 41. ~ ~ 11. 's ~ 40. 48. '~ 1 rr ~. ~ p ' K A , 44. ~ ~.x w< 4 7 ` 7 s ir ~ ... 30.E ~ 5§0" 11. a ~ 18. r s 4. 51. ~a- • ~ ~m ~ ~ °f 6. 19. ~ > >~ K 16. ~s we. us ~. ~ 58. ~ r ~ O ~7a ~ ~ ~ ~ N si' O ~ s 90.1 ~'t 1i K i STQO s ~ 9D. , 9 • i~ k ~~ ~ . a Id0 Aa 'tl w ~ 99 >wr ~ w ! ~ . & - 7~a k a 100 Aa ~. ~ e. ras ~ '~- 7. p N ~ d 1.10 k ~ W 1.8 ,}~ ~ ~aY aal K ~ 171 k e. Q a~ ~ ~ ~ ~a ~s »K ~ ~ "~ ~ 1. ~ 6. ,m K ~p,l ~o. , ,~ ~. ~ ~ MAP "B " Option a, Service Area INTERESTED IN PUBLIC WATER SCALE: NOT TO SCALE DATE: OCTOBER 26, 1999 CLEARBROOK LANE WATER EXTENSION PROJECT CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA ROANOKE COUNTY UTILITY DEPARTMENT SHEET 1 of 1 ~-2- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 26, 1999 ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, CLEARBROOK LANE WATER LINE EXTENSION PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Clearbrook Lane community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, funding is available through the State of Virginia, Drinking Water State Revolving Fund Program; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over twenty years at an interest rate of 4%, which are the terms of the loan from the Commonwealth of Virginia; and WHEREAS, the first reading of this Ordinance was held on October 26, 1999, and the second reading was held November 9, 1999; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator be, and hereby is, authorized and directed to take such actions and execute such documents as may be necessary to secure a loan from the Commonwealth of Virginia, Drinking Water Revolving Fund Program in the amount of $324,000 at an interest rate of 4% and for a term of twenty years; and U:\WPDOCS\AGENDA\UTILITY\CLEARBRO.WAT 1 ~. 2. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension for the Clearbrook Lane community. The total construction cost of this public water project is estimated to be $324,000, to be initially financed as follows: Citizen Participation (10 at $6,155 each) $61,550 Loan from Water Fund $262,450 TOTAL $324,000 That there is hereby appropriated for this project the sum of $324,000 from the Water Fund; it being the Board's intention to reimburse itself from the proceeds of the Commonwealth of Virginia, Drinking Water State Revolving Fund Program for certain expenditures made and/or to be made in connection with extension of the public water system and the creation of the special utility service area. Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2. That the ~~Project Service Area" is shown and designated on the attached plat entitled ~~Clearbrook Lane Water Extension Project -Map B" prepared by the Roanoke County Utility Department, dated October 26, 1999, and identified as Exhibit 1. The Clearbrook Lane Water Extension Project Area is created for a period of ten (10) years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying the sum of $6,500 ($5,155 toward construction costs plus [$30 x length of road frontage in excess of 250 feet], plus $1,345 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the properly owners in the project service area who elect to participate on or before , of their a portion U:\WPDOCS\AGENDA\UTILITY\CLEARBRO.WAT 2 G-Z of the cost of extending the public water system to their properties in accordance with the following terms and conditions: (a) The total amount of $6,500 per property owner/residential connection may be financed for 20 years at an interest rate of 4% per annum. (b) Properly owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the deadline (other than new property owners) shall pay $6,186 ($5,155 construction costs plus 20% plus $30 x length of road frontage in excess of 250 feet) plus the ofF-site facility fee in effect at that time. 4. That the payment by citizens in the project service area who elect to participate shall be made to the Water Fund. Any off-site facility fee collected on this project shall be returned to the Water Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 6. That this Ordinance shall take effect upon receipt of funding from the Commonwealth of Virginia, Drinking Water State Revolving Fund Program, and compliance with the provisions of U:~WPDOCS~AGENDA~UTILITY\CLEARBRO.WAT 3 ~"`` the Public Finance Act (Chapter 26, Title 15.2 of the 1950 Code of Virginia, as amended) with respect to the creation of this revenue bond debt by the County. U:\WPDOCS\AGENDA\UTILITY\CLEARBRO.WAT ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTYADMINISTRATIONCENTER, TUESDAY, OCTOBER 26, 1999 ORDINANCE 102699-3 AUTHORIZING THE ACQUISITION OF CERTAIN REAL ESTATE FROM WALTER D. VINYARD AND N. CHRISTIAN VINYARD CONSISTING OF APPROXIMATELY 9.062 ACRES, MORE OR LESS, (BEING IDENTIFIED AS CITY TAX MAP PARCEL 7020102), FOR PUBLIC PARK PURPOSES WHEREAS, Walter Darnell and Claiborne W. Vinyard have previously donated to Roanoke County two parcels of real estate used by the Department of Parks and Recreation as Vinyard Park and Vinyard Park II; and, WHEREAS, additional real estate consisting of approximately 9.062 acres owned by Walter D. Vinyard and N. Christian Vinyard, and adjacent to Vinyard Park II is available for sale at the price of $40,000; and, WHEREAS, the acquisition of this real estate will enhance the access to Vinyard Park II and protect the public interest in same; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on October 12, 1999; the second reading was held on October 26, 1999. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the exercise of the option agreement to acquire 9.062 acres of real estate located in the City of Roanoke owned by Walter D. Vinyard and N. Christian Vinyard for the sum of Forty Thousand ($40,000.00) Dollars is hereby authorized and approved. 2. That, there is hereby appropriated the sum of Forty One Thousand ($41,000.00) Dollars from the Capital Fund Unappropriated Balance to pay all the costs of this acquisition. 3. That the County Administrator orAssistant County Administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens NAYS: None ABSTAIN: Supervisor Johnson A COPY TESTE: ~-- Brenda J. Holto , CMC Deputy Clerk to the Board of Supervisors cc: File John M. Chambliss, Jr., Assistant Administrator Pete Haislip, Director, Parks & Recreation Arnold Covey, Director, Community Development Diane D. Hyatt, Director, Finance John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 1999 AGENDA ITEM: Second Reading of an Ordinance Authorizing the Purchase of 9.062 Acres of Land adjacent to Vinyard Park II COUNTY ADMINISTRATOR'S COMMENTS: ,,~.~ BACKGROUND: The family of Walter Darnell and Claiborne W. Vinyard have donated to Roanoke County two parcels of land used by our Department of Parks and Recreation as Vinyard Park and Vinyard Park II. The property adjacent to Vinyard Park II which currently belongs to the Vinyard family is available for sale at a cost of $40,000. Staff recommends acquiring this property to enhance the access to parts of Vinyard Park II and to protect our interest in the same. A small part of the northern boundary of this property lies within the designated 100 year flood line, however, this should not be detrimental to the development of the property. The rear of the property rises to the adjacent property providing a natural barrier. The first reading of an ordinance authorizing the purchase of this property was approved by the Board at your October 12, 1999 meeting. The second reading is requested at this time authorizing the County staff to complete this transaction. FISCAL IMPACT: It is requested that the Board appropriate $41,000 from the Capital Fund Balance to pay the purchase price and any ancillary costs related to this acquisition. fl-- I RECOMMENDATIONS: Staff recommends the purchase of this property to enhance the development of Vinyard Park II by approval of the second reading of the attached ordinance. Respectfully submitted, Ap r ved b , John M. Chamb iss, Jr. Elmer C. odg Assistant Administrator County Administrator ----------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Harrison Received ( ) Johnson Referred ( ) McNamara To ( ) Minnix Nickens i N- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 26, 1999 ORDINANCE AUTHORIZING THE ACQUISITION OF CERTAIN REAL ESTATE FROM WALTER D. VINYARD AND N. CHRISTIAN VINYARD CONSISTING OF APPROXIMATELY 9.062 ACRES, MORE OR LESS, (BEING IDENTIFIED AS CITY TAX MAP PARCEL 7020102), FOR PUBLIC PARK PURPOSES WHEREAS, Walter Darnell and Claiborne W. Vinyard have previously donated to Roanoke County two parcels of real estate used by the Department of Parks and Recreation as Vinyard Park and Vinyard Park II; and, WHEREAS, additional real estate consisting of approximately 9.062 acres owned by Walter D. Vinyard and N. Christian Vinyard, and adjacent to Vinyard Park II is available for sale at the price of $40,000; and, WHEREAS, the acquisition of this real estate will enhance the access to Vinyard Park II and protect the public interest in same; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on October 12, 1999; the second reading was held on October 26, 1999. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the exercise of the option agreement to acquire 9.062 acres of real estate located in the City of Roanoke owned by Walter D. Vinyard and N. Christian Vinyard for the sum of Forty Thousand ($40,000.00) Dollars is hereby authorized and approved. ~" 2. That, there is hereby appropriated the sum of Forty One Thousand ($41,000.00) Dollars from the Capital Fund Unappropriated Balance to pay all the costs of this acquisition. 3. That the County Administrator or Assistant County Administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. G:\ATTORNEY\PMM\FORMS\V INYARD.ORD 2 ACTION NUMBER ITEM NUMBER ~ ~ -" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 1999 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BLUE RIDGE COMMUNITY SERVICES BOARD OF DIRECTORS The unexpired at-large term of Rita Gliniecki is vacant. Her term expires December 31, 2000. Ms. Gliniecki has resigned her at-large position to accept appointment as Roanoke County's representative, filling the unexpired term of Susan Cloeter. The at-large member of the Board of Directors is recommended by the Board and confirmed by all participating localities. 2. GRIEVANCE PANEL The two year term of Raymond Denney, Alternate, will expire October 10, 1999. The new term will be for three years. 3. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year term of Jay E. Gaylor, Legal Representative, James M. Martin, Senior Representative, and one-year term of a youth representative who must be attending a Roanoke County high school. Mr. James Martin has notified the Clerk's Office that he does not wish to serve another term. 4. LEAGUE OF OLDER AMERICANS -ADVISORY COUNCIL The one-year term of Thelma Ihrig expired March 31, 1999. She has indicated that she does not wish to serve another term at this time. 1 SUBMITTED BY: APPROVED BY: °l. I -- 4 ~~~~ ~~ Brenda J. olton, CMC Elmer C. Hodge Deputy Clerk to the Board County Administrator --------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Ahs Approved () Motion by: Harrison _ Denied () Johnson - _ Received () McNamara- _ _ Referred () Minnix _ To () Nickens 2 fir- `~/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 26, 1999 RESOLUTION 102699-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for October 26, 1999, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately setforth in said section designated Items 1 through 4, inclusive, as follows: 1. Request from the Police Department to accept a $500 donation from the Roanoke Moose Lodge and $1,000 donation from Lowe's for the D.A.R.E. Program. 2. Request for acceptance of grants from Bureau of Justice Assistance under the Bulletproof Vest Partnership Act of 1998: (a) Police Department for $4,000 (b) Sheriff's Office for $4,000 3. Request from the Schools to accept grants of $5,316.40 and $5,151.84 from State Department of Education for School Performance Report Card Postage 4. Request to ratify announcement of date change of Halloween celebration. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution with acceptance of donation from Lowe's added to Item 1, and carried by the following recorded vote: 1 AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holto , CMC Deputy Clerk to the Board of Supervisors cc: File James R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance Gerald S. Holt, Sheriff C. Ben Helmandollar, Associate Director of Testing Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board Anne Marie Green, Director, Community Relations 2 A-102699-4. a ACTION NO. ITEM NUMBER: AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: October 26, 1999 AGENDA ITEM: Request from the Police Department to accept a $500 donation from the Roanoke Moose Lodge and $1,000 donation from Lowe's for the D.A.R.E. Program. `~ COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke Moose Lodge provided the Roanoke County Police Department a check in the amount of $500.00 for support of the D.A.R.E. program. These funds support drug resistance education and enhance the services provided by the Police Department's School Services Unit. There is no matching fund associated with this donation. SUMMARY OF INFORMATION: FISCAL IMPACT: This donation will enhance operations of the Police Department's D.A.R.E. program. STAFF RECOMMENDATIONS: The staff recommends acceptance of the donation. S MITTED Y: APPROVED: hief of P lice Chief of Police County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x _ Denied () and add acceptance of $1,000 donation Harrison _ x Received () from Lowe's to Police Dept for D.A.R.E. McNamara- x Referred () Minnix _ x _ To () Nickens _ x cc: File James R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance A-102699-4 . b ACTION NO. ITEM NUMBER ~ o?~ a-' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: October 26, 1999 AGENDA ITEM: Request from the Police Department for acceptance of Department of Justice Ballistic Vest Grant for $4,0000 COUNTY ADMINISTRATOR'S COMMENTS: a,,~ BACKGROUND: The County of Roanoke applied for grant monies from the Department of Justice to purchase ballistic vests for law enforcement personnel. The grant application listed requests from both the Police Department and Sheriffs Office. These grant monies were available under a 50/50 match program and the County was awarded a total of $8,000. SUMMARY OF INFORMATION: The ballistic vests used by County law enforcement officers are fitted to individual officers and have a five to ten year lifespan, depending upon manufacturer. Officers from the Police Department are mandated by policy to wear the ballistic vest when performing law enforcement duties. To ensure the maximum safety to the public safety officers, the Departments need to replace and update expired ballistic vests. FISCAL IMPACT: The grant period is effective beginning immediately and expiring on September 30, 2000. A total of $8,000 was awarded, $4,000 to the Police Department and $4,000 to the Sheriffs Office. The 50/50 grant requires the recipient to match the grant award by providing an equal amount. The Police and Sheriffs Office have funds in their existing budget to cover the match for this grant. -~. CL STAFF RECOMMENDATIONS: The staff recommends acceptance of the ballistic vest grant from the Department of Justice. S MITTED BY: AP ~ VED: -~~`~~" hief of Po~ County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION VOTE No Yes Abs Motion by: Bob L. Johnson to approve Johnson _ x Harrison _ x McNamara- x Minnix _ x Nickens _ x cc: File James R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance A-102699-4.c ACTION NO. ITEM NO. S a~•D AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 1999 AGENDA ITEM: The Sheriffs Office requests the acceptance of a federal grant approved under the Bulletproof Vest Partnership Grant Act of 1998 from the Bureau of Justice Assistance. COUNTY ADMINISTRATOR'S COMMENTS: ~~,,~,,.,~,~,~ BACKGROUND: The Sheriff's Office, in conjunction with the Roanoke County Police Department, applied to the Bureau of Justice Assistance for funding under the Bulletproof Vest Partnership Grant Act of 1998. The grant was approved by Internet a-mail to Mr. Elmer Hodge, County Administrator, and Ms. Lisa Ward, Finance. (See Attachment A) This grant would allow the Sheriffs Office to purchase bulletproof vests to provide heightened protection for Court Bailiffs in the Court Services Division and for Transportation Deputies in the Corrections Division. The Police Department and the Sheriffs Office received a joint award of $8,000. The Departments will split the award and file separate Board Reports stating use and matching fund availability. With the required cash matching funds (50%/50%), the total amount of the award approved by the Board will be $8,000 for the Sheriffs Office. The Sheriff s Office will match the $4,000 awarded by the Bureau of Justice Assistance from the Confiscated Property-Sheriff Account for a total of $8,000 available to purchase vests. SUMMARY OF INFORMATION: I request that the Board of Supervisors accept the grant award from the Bureau of Justice Assistance for the purchase of bulletproof vests for Sheriff's Office personnel. FISCAL IMPACT: None. Matching funds are available in the Sheriffs budget. ALTERNATIVES: None. STAFF RECOMMENDATION: Staff recommends approval. Respectfully submitted, Approved by, ~~~ ~ Gerald S. Holt Elmer C. Hodge, r. Sheriff County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Bob L Johnson to approve cc: File Gerald S. Holt, Sheriff Diane D. Hyatt, Director, Finance /'^X w VOTE No Yes Abs Johnson _ x Harrison - x McNamara- x Minnix - x Nickens - x Attachment A Page 1 °~ - Forwarded by: Forwarded to: Date forwarded: Date sent: From: To: Subject: Copies to: "Lisa Ward" <ADM01/LSW> shf01/crh Thu, 14 Oct 1999 09:57:53 +0000 Wed, 13 Oct 1999 23:18:17 -0400 vests@reisys.com ehodge@www.co.roanoke.va.us, Iward@www.co.roanok Your BVP Application for Funding has been Approved vestsmail@reisys.com, WATKINSR@ojp.usdoj.gov 1999 Application Approval Partial Funding The Bureau of Justice Assistance (BJA) is pleased to inform you that your application for funding under the Bulletproof Vest Partnership Grant Act of 1998 has been approved. The approved Federal share for your jurisdiction, ROANOKE COUNTY, is: $ 8000.00 Partial Funding: Based upon the results of initial applications, available resources may not be sufficient to cover all requests this year. Therefore, partial funding is being provided to ensure that your jurisdiction receives a portion of the requested funds as soon as possible. Payment levels were established using jurisdiction population, available funding, and statutory program set-asides based upon jurisdiction size. Program funds remaining after all partial payments are made will be used to provide supplemental payments in October and November, 1999. Your chief executive (or designee) is responsible for determining the process through which the partial funding is used to meet individual law enforcement agency vest needs identified in the approved application. Purchasing and Receiving Vests: You may now proceed with ordering the vests identified in your application, in accordance with your procurement policies and available funding. As this notification is only sent to jurisdictions, we request that you convey this approval to any law enforcement agencies included in your application. Once purchased vests have been delivered to law enforcement agencies, an on-line receiving report must be completed. The jurisdiction then requests payment from BJA to cover up to 50% of the cost of the vests received. Jurisdictions are responsible for ensuring that purchased vests are in compliance with applicable program standards, that the invoiced prices do not include unrelated law enforcement equipment, and that program payments do not Charles Hart -- 1 -- Tue, 19 Oct 1999 13:42:25 Attachment A Page 2 ~' exceed 50% of the cost of purchased vests under this program. PLEASE NOTE: The electronic payment process for the BPV program is in the final stages of development. We anticipate that it will take at least several more weeks before the system is available for processing requests for payment. Please withhold such requests pending further notice. We will provide routine updates on this issue at http://vests.ojp.gov to ensure you make informed, timely purchasing decisions. Electronic Funds Transfer: When BJA receives the jurisdiction's request for funding, funds are electronically transferred from the U.S. Treasury to the jurisdiction's bank account, as identified during the on-line registration process. Each jurisdiction is responsible for facilitating prompt payment to vest vendors. Please direct questions about this program to the technical support staff at 1-877-75VESTS (1-877-758-3787). Thank you. Charles Hart -- 2 -- Tue, 19 Oct 1999 13:42:25 A-102699-4 . d ACTION # ITEM NUMBER MEETING DATE: October 26, 1999 AGENDA ITEM : Request from the Schools to accept grants of $5,316.40 and $5,151.84 from State Department of Education for School Performance Report Card Postage COUNTY ADMINISTRATOR'S COMMENTS: G~ /f BACKGROUND: The State Department of Education has transferred $5,316.40 and $5,151.84 to Roanoke County to pay the postage for mailing the School Performance Report Cards to all parents of students in Roanoke County Schools in two mailings. SUMMARY OF INFORMATION: secondary testing postage membership @ 33 cents per from the account. A smal for school information at from schools. Funds will be deposited in the elementary and account and allocated to schools based on 110% of fall student. Checks will be sent directly to the schools L overage will remain to provide postage for requests the central office and to cover additional requests FISCAL IMPACT: All postage will be paid by the grant unless schools include inserts weighing more than one ounce. STAFF RECOMMENDATION: Approval of the request for appropriation of the postage grants tot ing $5 .40 and 5,151.84 to the elementary and secondary testing pos a ac un . ~h.. `"~ C. Ben Helmandollar Elmer C . Hodg Associate Director of Testing County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Bob L. Johnson to approve cc: File C. Ben Helmandollar, Associate of Testing Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board VOTE No Yes Abs Johnson _ x Harrison _ x McNamara- x Minnix _ x Nickens _ x ~, A-102699-4 . e Item No. ~- 4 AT A REGULAR MEETING OF THE ROANOKE COUNTY, VIRGINIA BOARD OF SUPERVISORS, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ROANOKE COUNTY, VIRGINIA MEETING DATE: October 26, 1999 AGENDA ITEM: Request to ratify announcement of date change of Halloween celebration COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On Wednesday, October 20, 1999, Roanoke City Council voted to change the City's Halloween celebration from Sunday, October 31 to Saturday, October 30, with trick or treating occurring between the hours of 5:30 and 8:30. Prior to that action, the Valley governments had agreed to keep the celebration on October 31. Based on discussions with the other local governments and members of the Board, County staff announced that Roanoke County would also observe Halloween on October 30 from 5:30 to 8:30 pm, in order to remain consistent with the other jurisdictions. The announcement was made on October 21, so that citizens would have as much time as possible to plan their activities for that weekend and to keep confusion to a minimum. The Town of Vinton has announced the change as well and the City of Salem has added the issue to its October 25 agenda. The last time the Halloween celebration date was changed was in 1993, and at that time, the Board took official action in September to make that change. Due to the short time frame this year, the public has already been notified, and the Board needs to ratify that announcement. FISCAL IMPACT: None ALTERNATIVES: 1. Ratify the October 21 announcement that the Halloween celebration will be changed from Sunday, October 31, to Saturday, October 30 with trick or treating occurring between 5:30 and 8:30 p.m., so that Roanoke County will be consistent with the other Roanoke Valley jurisdictions. 1 r S' ~{ 2. Make no change in the celebration date of Halloween. STAFF RECOMMENDATION: Staff recommends Alternative 1, so that the celebration of Halloween will be consistent throughout the Roanoke Valley. Respectfully submitted, Anne Marie Green, PR Director, Community Relations C~ Elmer C. Hodge County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Bob L. Johnson to approve cc: File Anne Marie Green, Director, Community Relations VOTE No Yes Johnson _ x Harrison _ x McNamara- x Minnix _ x Nickens x Abs 2 /V~~ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Unaudited Beginning Balance at July 1, 1999 $6,750,027 5.94% ~ 12, 1999 Consultant for regional refuse collection study (17,558) Balance at October 26, 1999 5.92% l Changes below this line are for information and planning purposes only. Balance from above $6,732,469 $6,732,469 $6,732,469 5.92% ~ Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1999 2000 General Fund Revenues $113,709,991 6.25% of General Fund Revenues $7,106,874 Respectfully Submitted, Ap"proved By, r1 ~Ga~ ~. c'/ ~~ D~``~ Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator M:\Finance\Common\B oard\Gen99. WK4 ~-a CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Balance from June 22, 1999 Board meeting $11,042.93 Sale of land during 1998-99 333,228.87 Unaudited Beginning Balance at July 1, 1999 344,271.80 Sept 14, 1999 Advance Auto performance agreement (226,650.00) (This money will be reimbursed to the capital fund from future tax collections) Oct 12,1999 Purchase of land adjacent to Vinyard Park II (second reading will be Oct 26, 1999) (41,000.00) Balance at October 26, 1999 $76,621.80 Respectfully Submitted, ~~~. Diane D. Hyatt Director of Finance Approved By, ~' Elmer C. Hodge County Administrator M:\Finance\Common\Board\Cap99.WK4 N-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1999-2000 Original Budget $100,000.00 July 27, 1999 General Fund share of VACO/ VML assessment for AEP negotiations (4,749. July 27, 1999 Green Hill soccer field (47,000.00) Balance at October 26, 1999 $48,251.00 Respectfully Submitted, ~.~~ Diane D. Hyatt Director of Finance Approved By, Elmer C. Hodge County Administrator M:\Finance\Common\Board\Board99.WK4 ~~ FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Amount Savings from 1996-97 debt budget Transfer from County Capital Projects Fund FY97-98 Original budget appropriation 23, 1998 Savings from 1997-98 debt fund FY98-99 Original budget appropriation FY99-200 Original budget appropriation Less increase in debt service Balance at October 26, 1999 The following funds have been temporarily advanced from this fund will be reimbursed with future bonds issues: Balance from above $6,884,960 Land purchase and site work for new South County high school (4,000,000) Science Labs (2,170,600) $714,360 ote :These advances will be reimbursed with the 1999 Fall VPSA Bond Sale. Respectfully Submitted, ~ ~.4,,,0...o. ~~ Approved By, ~~ Diane D. Hyatt Director of Finance Elmer C. Hodge County Administrator 884.960.00 $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 2,000,000 (1,219,855) 780,145.00 M:\Finance\Common\Boazd\Schoo199.WK4 ~uu~#g of ~LZaaznn~e ~c ~ r.~ ~ ROAN ~ F ~ L F- ~ j0 2 _~ 2 J d~ 1838 DECLARING THE WEEK OF OCTOBER 17 TNROl1GN OCTOBER 23,1999 AS YWCA WEEK WITNOIJT VIOLENCE WHEREAS, the YWCA Week Without Violence, a public awareness campaign led by the YWCA, falls on October 17 through October 23,1999; and WHEREAS, the YWCA, the oldest women's membership movement in the united States, has a tong history of empoweringwomen and families, fostering racial justice, and preventingviolenee; and WHEREAS, the YWCA represents more approximately two million women, girls, and their families through 323 local member associations with programs in thousands of communities in all 50 states; and WHEREAS, the YWCAs across the country provide a wide range of programs and services including: battered women's shelters and counseling, child care, support to victims of rape and sexual assault, job training, sports and fitness, and legal advocacy; and WHEREAS, the campaign will focus unprecedented attention on practical and sustainable alternatives to violence with programs at YWCAs, schools, community organizations, neighborhoods, and workplaces nationwide and around the world; and WHEREAS, the campaign will provide a series of national and local forums that will inspire communities to work together to create effective alternatives to violence, and the YWCA Week Without Violence is a challenge to all Americans to spend seven days without committing, condoning, or contributing to violence. NOW, THEREFORE, I, Bob L. Johnson, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim throughout Roanoke County the week of October 17 through October 23,1999, as YWCA WEEK WITNOl1T VIOLENCE _.-_-.~ Bob L. John o ,Chairman ATTEST: ..~ L Mary N. Allen, Clerk N-5 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRAT[ON CENTER MEETING DATE: October 26, 1999 AGENDA ITEM: Revenues and Expenses for the Three Month Period Ended September 30, 1999 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: I am attaching schedules showing the budget to actual comparison of revenue and expenses for the three month period ended September 30, 1999. Average first quarter revenues and expenses should be at approximately 25% of budget. Several of our large revenues however, will not come under this standard. Real estate taxes are due December 10 and June 5 so there is an insignificant amount of collections at this time. In a similar fashion personal property taxes are due May 10, 2000 so the collections to date related to delinquent tax collection and taxes on the purchase of new vehicles. The State portion of the personal property tax payment is recorded under the non- categorical aid line. At this time the entire budget for personal property taxes is reflected in the personal property taxes line. However, the actual revenues are being divided according to the funding source. The budget will be reallocated later in the year as we know the proper allocation. On the expenditure side the majority of the departments are around the 25% line. The Cultural Enrichment category and Contributions to Human Services category are both higher because most of these contributions are distributed to the agencies at the beginning of the fiscal year. [n addition, Economic Development is currently shown at 57% of budget because of $350,000 contribution for tourism is reflected in this budget and has already been made for the year. SUBMITTED BY: ~C brut.. C~ • ~~ Diane D. Hyatt Director of Finance APPROVED: ~-- fi'°~~ Elmer C. Hodge County Administrator M:\FINANCE\COMMON\BOARD\ 10-26-99.wpd N- (~ Approved () Denied ( ) Received ( ) Referred ( ) To ( ) Motion by McNamara Harrison Johnson Minnix Nickens No Yes Abs M:\FINANCE\COMMON\BOARD\ 10-26-99.wpd /y'~ ~_ Y o ~ y ~.+ a~ O ~ "~ O ~ O Pr Q ~ y C~ "~ ~p4 ~~ L d A °' y y .~ 0 0 O a O U '~ b ~ ~ M a ° ~ O ~ 'Q V d ~ Q ~ w ~ :~ ~ a ~ ~ ~ M O ~ ~+ y ~ '~ ~. w C~ > d ~~ O ~ a '~ w a C7 a M ~ h 0 0 b a O M w ~-' O~ 'ct ^-~ ~ ~ ~ M ^-~ 00 Q~ O h O O~ M 00 Vl N M h 00 [~ O O~ V'1 ~O h 00 N 00 O~ ~O O .--. 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N M H 0 O ~+ 0 ~ M ' O ~ .-. ^-~ N ~"~ p~ 00 ~ O O~ N 000 N 000000 O 00 O ~O pp [~ 00 O 1/i O O O O O 0 0 0 0 0 0 O O O O M ~p M [~ N ~ O O O H N O ~O O O O ~ ~t 00 N N V~ --~ M ~O ~ ~ ~ 00 ^~ M 00 O ~O O O O 00 U1 ~ r-+ H v1 ~ •--~ ~O 00 'cl' O ~ 00 l~ O M O O O ~ t~ ~O ~ 00 M t~ Vl M ~O O~ M ~D t~ ~G 00 ~ O O O Vi N_ V ~ [~ ~ O~ l~ 00 In O 00 .--~ DD O~ ~ ^~ V' O ,--~ O N d' In ~ O~ N 00 ~ M ~D 00 VJ [~ 00 d' ~--~ ~--~ N N ~ M 00 e'~ ~ O ,~ ~, [~ ~ ~ 'S3 y o~j ~ v C4 C" ~ i. ~ o a~i a~i ~ ~ o A ~ ~ ,~~' ~ ~ ~ a~i aN`i s ~ a`~i v ~ N ~ > ° ~ ~ ~ 'a ~ pq A ~ ~ y ~ ~ W ~ ~ ~ A .~ o ~ ~ a°~ ~ ~ ~ o H E-~ o'~j i~ ~ w ~ ~ ~+ U ~ i y ~ o aaU o p.,UWU o WA~E~t~U o ~~ o ~ N M --~ N M I ~--~ N M ~t ~D l~ ~--~ N O O O O O O O 0 0 0 0 0 0 O O ~O ~O ~O t~ l~ l~ l~ 00 00 00 00 00 00 O~ O~ O O O 0 0 0 0 0 0 0 0 0 0 O O N-~ ~ , ,f N _ rl INTER MEMO 0 F F I ~ E ROANOKE COUNTY ADMINISTRATOR TO: Members, Board of upervis rs FROM: Elmer Hodge DATE: October 14, 1999 SUBJECT: REVISION OF MISSION STATEMENT AND GOALS FOR ADMINISTRATOR'S OFFICE FOR FY2000 Attached for your information is a copy of the updated Mission Statement and Goals set for my office for this fiscal year. After you received these at the Work Session, Dr. Nickens suggested the following changes and these have been incorporated in the statement: A. Under economic development, added "To promote tourism as an economic development opportunity including the start of construction of a new Parkway Interpretive Center." B. Under promotion of high quality and efficient school system, the word "all" has been changed to "essential" C. Under recruit and retain innovative and effective personnel, "continuous review" changed to "as necessary" We have been providing you with "snap shot" updates on some of these as part of the Report Session on the agenda. I plan to have a complete update for you on each of these after the first six months. We are making good progress on most of them. If you wish to make any further revisions or need additional information ,please let me know and if necessary we can schedule another work session to review them. ECH/bjh Attachment N-~r County Administration FY 2000 The County Administrator and Assistant County Administrators manage the daily operations of Roanoke County government and serve in an advisory capacity to the Board of Supervisors. Mission The County Administration will execute uniformly the policies established by the Board of Supervisors, advise and recommend to the Board actions that meet the changing needs of citizens, administer the daily operations of government, and present a balanced annual budget for consideration by the Board. Objectives • To formulate effective bimonthly Board meeting agendas that provide a structure to address pertinent issues and to serve best the interests of county residents and businesses. • To keep the Board constantly apprised of community events and County projects and services. • To provide the Board with strategic information that enhances decision-making. Objectives • To prepare the Center for Research and Technology for marketing which includes water, sewer, access road, and entrance-way to secure initial occupant(s). • To identify and recruit occupants for other economic development projects including existing businesses Palley Gateway Business Park, McDonald Farm, and Valley TechPark. • To update long-term economic development strategies identifying development sites, means for acquisition, and potential effects on the local economy. • To promote tourism as an economic development opportunity including the start of construction of a new Parkway Interpretive Center. Objectives • To work in partnership with the School Board and administration to make the best use of available funds in providing cost effective educational opportunities for the children of Roanoke County. • To implement fully, in conjunction with the School Board, the Blue Ribbon Committee's Phase I School Construction Program including identification and provision of essential funds necessary for operations and capital expenses related to the new construction. Revised on 10/14/99 ••- ~~ r 1 County Administration-continued I Objectives • To maintain the number of volunteer hours for fire and rescue services. • To pursue alternative revenue sources to enhance fire and rescue services. Objectives • To develop and implement an employee performance appraisal system that establishes accountabilities for each employee related to the organizational and departmental missions and goals. • Conduct market research as necessary to ensure competitive salary and benefit levels enabling the County to recruit and retain effective employees. • To educate employees about their full compensation package. Objectives • To facilitate solutions to regional water and sewer issues that will reduce the current rates paid by Roanoke County residents. • To negotiate proactive solutions to long-range water issues with surrounding localities, eliminating case-by-case negotiations in times of crisis that will benefit the entire valley. • To examine the potential benefits from regionalization of other services (e.g., solid waste, fire and rescue, library, etc.). Objectives • To master plan all existing and proposed interstate interchanges to maximize economic development potential in the county. • To determine the impact on service delivery and quality of life issues from the proposed widening of Interstate-81 and proposed construction of Interstate-73. Revised on 10/14/99 ~ 1as ~- t~ V~ Clp~ 4 i e r~ COMMONWEALTH of VIRGINIA CHARLES D. NOTTINGHAM ACTING COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219-1939 October 8, 1999 Mr. Elmer C. Hodge Roanoke County P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: ~" ~~ JAMES S. GIVENS State Secondary Roads Engineer The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in September 1999. All additions to and abandonments from the Secondary System are effective the day they are approved by the State Secondary Roads Engineer. This date appears in the far right column of the monthly report. These changes will be presented to the Commonwealth Transportation Board at its monthly meeting on October 21, 1999. If you have any questions or comments about this report, please call Martin Law at 786-7399. James S. Givens State Secondary ads Engineer JSG/MII WE KEEP VIRGINIA MOVING `' ~° . ~, ~, ~, u ~ v'~ \~ O O N O N O O w W . . O O . -i O O O O O O O O ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ O b b O ~ O i ~ ~ ~ i O ~ rn ~ ~ ~ W ~ M M M = = ~ N ~ N N ~ y .-r .. .-. r. r. N \ N N N N Cd ~ ~ ~ ~ ~ v1 O O ~ 00 ~D ~O Aa w ~ ~ ~ N ~ v', [~ [~ t~ c~ v~ M ~~ O O ~ O O O N O N N ~ p~ O O O O O O C O O O ~"~ d N Vl ~ ~ ~ ~ N ..~ .a C. a0+ 7 01 a+ o O U M ° O U ~/. ~ ~ y ~ ~ N C CA U ~ ~ ~ .CO+ .0+ O R ~ 3 U ° ~ c '~ ~ ~ ., o ~ z z ~n ~ ~ ~ w ~ ~ M M N O O ~ N _ O O O O O '~."~. ~~r ~ .SC .~ C N +r V '1 ~O N C cd ~ ^ cd ~ 7 7 ~'. O O O eF O O O O O O O H O O O Fi Fi O ~ ~ ~i 0.~ M O O N ~ ~ a . a Fi N ~ ~ O O ~ O O N .-. .-. N N .--i .-. _ ~-. N .--+ 00 ~ ~+ ~+ N 0 + 0+ H N ~ N N aO+ y F. O a - O a O O O M O O O O O y fJr rY. ~ C4 a'i ~ O Ctii ~'. Ri C4 ~ M i N O ~ O O ~ O ~ + '' 7 v ', O~ v i O~ v i O~ O ~ O O O O O N N ~O N N . -~ ~ > > O 'ti ' w, Q ',. Q (~ ' F, Q .fl ~ ~ U ~ p, b b O b > b ~ 'A~ ~ ~ L N ra G Cd cC N (~ (d ~ y ,y lQ ~Y y ~ C ~ "' t' U N _ ~'., , ~ U C ~ v~ ~ ¢ Q U O 3 U ~ O x ~ • U U C. O O 0 m ~ V] ~ ~ C ; x j~ w .~ U ~ U ~ .b ~ y ~ a ~ a" ~ ~ ~ ~ ~ ~ ~ ~ o 0 c ~ ~ mo w ~ o C C ~ ~ ~ a '" b o4 p rn b o - O _ • E ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ o_ V Y ~ ~ ~ ~ ~ o f + ~ ~ ~i ~ ~ ~ C C U ~ Qr d Q Q W v1 G] v, U~ U ~ W O O V Q~ v Y '~ U +.~ i- '.0 ;;_ E C O C O C O C O C O C O C O C O C O C O Q ;`~ y b b b b 'O b b b b b ~ Q Q Q Q Q Q Q Q Q Q ACTION # ITEM NUMBER / y ' 1i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 1999 AGENDA ITEM: Accounts Paid -September 1999 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: Payroll 9/3/99 Payroll 9/ 17/99 Manual Check 9/3/99 Manual Check 9/17/99 Direct Deposit Checks $5,600,511.33 $485,294.66 $236,173.21 721,467.87 $503,446.82 $227,147.21 730,594.03 $1,112.86 1,112.86 $218.37 218.37 $7,053,904.46 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: ~- Diane D. Hyatt Director of Finance a~ Approved Denied () McNamara Received () Harrison Referred () Johnson To () Minnix Nickens No Yes °~ Abs i' ACTION NO. ITEM NUMBER Nr ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 1999 AGENDA ITEM: Report of Claims Activity for the Self-Insurance Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In accordance with the Self-Insurance Program, Ordinance #61494-4, Section 2-86.C, attached is the Fiscal Year to Date claims activity and status report including the First Quarter which ended September 30, 1999. FISCAL IMPACT: STAFF RECOMMENDATION: Respectfully sub ed, Appr'oved by, Robert C. Jernigan Elmer C. Hodge Risk Manager County Administrator ACTION VOTE Approved ( 1 Motion by: No Yes Abs Denied ( ) Harrison Received ( ) Johnson Referred ( ) McNamara To 1 1 Minnix Nickens g:\ris kmgmt\trustees\board. rpt N-I D ~ O O O O M O O ~''~ Z O O CO O M O O m W W O N O M O O O ~ ~ ~, N ~ ~- O Q '- M ~ ~ a '- O H ti ~ ~ ~ a~ J Z U - ~ a ~ ¢ ~ a a O C O C o C O O O O O O O Q > > > > > > > y H ~ -o 'v 'o ~ -o Q N N C N N N N ~,,, tq N y f/7 (A fq N N o o a o 0 0 0 U U O U U U U O W O > o W p~ N Q m W ~ ~ ~ 0 ~ M Q W m } W J Q a U W N N ~ , Z ~. ~ O Y ~ w : a r ~ O _ ~ ~ W J y ~ ~ ~ N H ~ W ' C D ~ y d ~ W . -~ a 0 L O ~ Z d ? d d Q ~ ~ ~ ~ ~ ' W J V U ~ d o ~ ~ 3 6 C Q Q U ~ a ~ ~ ~ J Q ~ ~ ~ ~ m ~ N W ai Q °' °' °1 m a~ E ~ Z ~ ~ a > > rn ~ ' W W N N y f0 O (n J W N ~ ~ ~ N N ~ ~•= ~ W ~ . ~ 3 d ~. ~ O J N Y Y N ~ N N N ~ z W F- a W D ~Y ~Y Y ~Y ~Y ~Y ~Y > > ~ ~ ~ ~ ~ ~ rn rn rn oo rn W rn w W rn rn rn rn rn rn m Q F- ~ I~ M ~ ~ V Q N O ~ ~ O O O V~ c0 O r O ~ d m Q O O O ~ O O O rL O M _ N M N p a p O O O O O O O O O O J Z O O O O O O O ~ m v rn rn rn rn rn rn m ~ d l F Z O O O eo r. rn M ~ W N 00 O l0 N O O N ~ 1~ M ~ ~ (D N I~ I~ O ~ Q (vj ry ~ 00 a s O H y ~ ~ ~ Q N J Z U - ~ a ~ ~ ~ ¢ ~ ~ ~ Q o [ O O O O O O O O > > > > > > > > N ~ 'v N ~ N v N ~ N -o y N O _O O O O N N N U U U U U O O O W O O O O W W O N O N Q ~ W O ~ ~ O ~ ~ O ~ M !~ m J W U a N W LL ~ H ~ O 01 ~ ~ W a ~ r: ~ N O W V W J W ~ ~ U 0 j ' ~ ~ U Z ) ~ ` Q W J U (~ ~ ~ U N C m Q Q Q d m «• ~ ,F m m H ~ J G1 O. O N N N Y ~ w ~ O N Y N ~ +' Y N Y V O 1 ~ W ~ Z O N O) E O O N O O y ~ W J Q ' ~ C N ~ O ~ O) C ~ W N C N O ~ C N C N C N Y n J N U ~ C d N N f6 7 ~ O W N ~' N ~ N N N N H f A f /1 NN N N > > > > W "O_ ~_ ++ ~_ 'O U_ 'O 'O ~ O O ~~+ O O O O O cn cn ~ cn v~ a ~ cn ~ Z rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn w w~ V Q ~ O ~ ~ p ~ N V ~ 0 0 0 0 Q o 0 0 0 O O O M N M M M C Q ~ O O •- ~ O O O ~ J Z rn O O m m O O O m U m rn rn ao w rn rn rn m n. ACTION NUMBER ITEM NUMBER ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 1999 AGENDA ITEM: Work Session for the County of Roanoke Six-Year Secondary System Construction Plan for Fiscal Year 1999 through 2006 and review of the Revenue Sharing Priority List for FY2000-01. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In accordance with Section 33.1-70.01 of the Code of Virginia and the policy of the Virginia Department of Transportation, the Board of Supervisors is requested to revise and update the Six-Year Secondary Road Construction Plan every year. The County staff and representatives of the Virginia Department of Transportation have requested this work session to review and finalize the proposed plan. SUMMARY OF INFORMATION: Staff is seeking additional guidance from the Board on the following issues: A. West Main Street (11/460) Bikeways and Sidewalks Background: Although not a secondary road issue, VDOT is in the process of designing West Main Street and they need guidance from the Board on whether to support bikeways, sidewalks or both along this corridor. Currently the section of 11/460 in the City has sidewalks on both sides but not bikeways. Roanoke County and the City of Salem are jointly pursuing a greenway along the Roanoke River from Greenhill Park to Moyer Sports Complex. Bikeways and/or sidewalks would allow the County to tie the Glenvar area to the City of Salem and the future greenway. In addition, West 1 ~- i Main Street is on the latest MPO's Bikeway Plan and Roanoke County is required to address this issue before plan approval. Roanoke County is required to pay half the construction costs for bikeways and sidewalks; VDOT covers all additional costs. West Main Street is a two-mile project. Following is an estimate to construct both facilities. • Bikeways: (both directions) • Shared Lane (additional 3.0 ft. Wide) _ $ 94,000 per mile • Total Cost (two mile section) _ (2) (94,000) _ $ 188,000 • County's Share (1/2 total cost) _ (184,000) /(2) _ $ 94,000 • Sidewalks: (one-side only) • 5-ft. sidewalk = $130,000 per mile • Total Cost (two mile section) _(2)(130,000) _ $ 260,000 • County's Share (1/2 total cost) _(260,000)/(2) _ $ 130,000 • Both Facilities: • Total Cost (Bikeways + Sidewalks) _ $ 448,000 • County's Share (1/2 total cost) _(448,000)/(2) _ $ 224,000 Adjustments to these estimates are likely once final design plans are completed. Bikeways and sidewalks will affect drainage, right-of-way and utilities; therefore, VDOT will need a commitment from the Board to proceed with the final designs. These funds will be due during or after construction. To date, construction funds are unavailable for West Main Street. B. Glenmary Drive (CRT) Background: Staff has contacted VDOT several times to review CRT Industrial Park. Recently we met with engineers from the VDOT's central office in Richmond to discuss Industrial Access Funds. At that meeting, VDOT noted Glenmary Drive was inadequate for the full development of the CRT site. Once Glenmary Drive becomes a secondary road, it would be eligible for Industrial Access Funds. The maximum allocation ($600,000) would only improve Glenmary Drive; therefore, the County would then be responsible for developing the on-site road system to market the site. Staff concurs with VDOT that Glenmary Drive needs improvement to handle the ultimate traffic but we also need to move forward with on-site improvements to expedite marketing. Staff is recommending that we add Glenmary Drive to the Six-Year Road Plan. Once in the plan, we can supplement the funding with regular construction dollars or revenue sharing funds; then Industrial Access Funds may be utilized for interior road construction. Glenmary Drive is currently priority #10 in the proposed plan. The earliest funds would be 2 ~` I available for construction will be in FY 2001 or 2002. Staff is concerned that this delay may have a negative impact on our application for Industrial Access Funds. Therefore, staff has included a second option for revenue sharing funds (Option 2). Option 2 is two road improvement projects. One project is Glenmary Drive with an allocation of $600,000 ($300,000 match). The $600,000 plus an additional $200,000 from our Six-Year Secondary Funds will allow VDOT/Roanoke County to advertise Glenmary Drive, August 2000. This would require the Board of Supervisors to change the priority list. Funding 100% of Glenmary Drive with secondary funds would delay several projects currently in the plan. C. Pleasant Hill Drive (Woods End School Site) Background: School officials have contacted VDOT and County staff to see if any funds are available to assist them with the Woods End school site. After conferring with VDOT, Pleasant Hill Drive and some improvements to Bent Mountain Road (Rte. 221) are eligible for revenue sharing funds. As stated earlier, we have developed a second option (revenue sharing) for the Board to consider. This second option allows the school board to match $200,000 ($400,000 total) of revenue sharing funds. This would reduce the Board's commitment to the revenue sharing program from $500,000 to $300,000 for FY 2000-2001. SUMMARY OF INFORMATION: The Six-Year Construction Plan and the Revenue Sharing Priority List for FY2000- 01, is provided for your review and discussion. This plan, developed jointly by VDOT and County staff, was developed by reviewing the current construction plan and requests received by both County citizens and the Board of Supervisors during the past year. ALTERNATIVES AND IMPACTS: No fiscal impact to County funds is involved. STAFF RECOMMENDATION: Request that the Board of Supervisors authorize staff to schedule a Public Hearing on the Six-Year Secondary Road Construction Plan for FY2000-2006 and Revenue Sharing Priority List for FY2000-01 on November 23, 1999. 3 ~-` SUBMITTED BY: APPROVED BY: 2~. ~ .~' ~. ~, Arnol Covey, Director Elmer C. Hodge Department of Community Development County Administrator Approved Denied Received Referred To ACTION ()Motion by: (1 VOTE No Yes Abs Harrison _ Johnson _ McNamara Minnix Nickens 4 ~'~I ROANOKE COUNTY SIX YEAR SEC©NDARY SYSTEM CONSTRUCTION PLAN FOR FISCAL YEARS 2000-200 and REVENUE SHARING FOR FISCAL YEAR 2000-2001 VIRGINIA DEPARTMENT of TRANSPORTATION (SALEM DISTRICT) i• TABLE OF CONTENTS i• AGENDA PAGE(S) 1. SIX YEAR SECONDARY CONSTRUCTION PLAN FOR FY 00-0 6 a. INTRODUCTION 1 b. COUNTYWIDE ITEMS ~ - RURAL ADDITION UPDATE 2 - RURAL ADDITION PRIORITY LIST 3-4 c. INCIDENTAL CONSTRUCTION ITEMS 5 d. NUMBERED PROJECTS 5 1. PROJECTS SCHEDULED TO RECEIVE 6-27 FUNDING IN FY 00/01 2. PROJECTS ADDED/REVISED 28 3. PROJECTS CONSIDERED/NOT ADDED 28 e. VDOT'S SIX-YEAR ROAD PLAN 29-33 2. REVENUE SHARING FOR FY 00/01 a. INTRODUCTION 34 b. REVENUE SHARING PRIORITY LIST AND MAPS 1. OPTION # 1 35-64 2. OPTION # 2 65-68 c. PROJECTS CONSIDERED/NOT ADDED 69 d. VDOT'S REVENUE SHARING FORM 70-79 COUNTY OF ROANOKE SIX YEAR SECONDARY CONSTRUCTION PLAN FOR FY 2000 THRU 2006 1. a. INTRODUCTION: Roanoke County and the Virginia Department of Transportation (VDOT) are continuously reviewing and updating the six-year plan. Staff receives requests throughout the year concerning secondary roads in Roanoke County. The requests are reviewed and classified as maintenance or construction. Maintenance items are normally referred to VDOT's resident engineer for correction. Construction requests are put on file to be reviewed during the six-year plan and revenue sharing yearly updates. These requests normally require right-of-way, additional funding and/or engineering. VDOT and Roanoke County staff have reviewed and evaluated each request for inclusion in the six-year plan and revenue sharing program. In deciding which projects would be included, staff considered traffic counts, existing and future development, pavement conditions, drainage, safety, and the economic benefit. We cannot fund all the requests received due to budget constraints; therefore, we have prioritized the requests based upon the criteria above. Roanoke County received approximately $3.5 million last year. Roanoke County's . budget for FY 2000-2001 is estimated to be approximately $3.6 million and $3.9 million per year over the next five years. Over the past few years, we have seen an increase in our funding because of Federal changes. Even with the increase in funding, we need to be selective and supportive of the projects we identify on the six-year plan. Staff has included roads that are substandard and have a high, or a potentially high, traffic count due to proposed or existing development. The Board of Supervisors is required by state law to review and update the six-year plan every other year. However, due to the funding changes several years ago, originally ISTEA now TEA-21, VDOT has requested, that the Board of Supervisors update the plan every year. As a review there are three funding categories in the six-year plan: COUNTYWIDE ITEMS, INCIDENTAL ITEMS, AND NUMBERED PROJECTS. Unpaved roads are included under numbered projects. Staff will attempt to summarize each category and project on the following pages: 1. b. COUNTYWIDE ITEMS: Items included in this category are traffic signs, entrance culverts and rural addition roads. Roanoke County's rural addition list (pages 4 and 5) is still very long. We • have included the maximum ($180,000) again allowed by state law. An additional $170,000 has been allocated to handle traffic signs and entrance culverts for a total budget of $250,000. RURAL ADDITION UPDATE The following is a review of each road staff worked on or is working on: Signatures for ROW were acquired last year for LAKEDALE ROAD but VDOT has requested a line of sight easement and another document had to be prepared. Staff will be meeting with the homeowners on October 21, 1999 to acquire signatures and temporary easements. We will submit to VDOT as soon as all the easements are recorded. VDOT will schedule the work sometime next summer or fall. Staff is still working on AUTUMN DRIVE & BLUEBIRD LANE. Speculative interest existed on both projects but after several meetings, the homeowners have agreed to pay their prospective share. Preliminary plans have been completed for both projects. Staff plans to submit to VDOT for review within the next couple of months. As long as no right-of-way problems arise we should be submitting both projects (BLUEBIRD LANE 8~ AUTUMN DRIVE) to VDOT sometime next spring or summer. Last year, VDOT moved/replaced the "end of State maintenance sign" on BROYLES LANE a tenth of a mile form the end of the road. According to residents, • VDOT has always maintained this section; however, VDOT records showed only a 0.10 of a mile. Staff has been working with the residents to get the last .10 of mile into the State's system. The residents have agreed to pay a portion of the construction cost and staff will be submitting this road as soon as right-of-way documents are completed. Staff has included the existing State road in the revenue sharing program for minor widening and overlaying. Staff reviewed two new additions this past year: WILD TURKEY ROAD AND DEERFIELD ROAD. Both of these roads were reviewed under our new policy. Speculative interest was determined to exist on WILD TURKEY ROAD and staff worked out the preliminary speculative cost. The residents were notified of the cost but they declined to participate; therefore, WILD TURKEY ROAD will not be added to the list per our new policy for rural additions. DEERFIELD ROAD originally was on the 1985 bond referendum but approximately four or five years ago, staff was unable to acquire the necessary right-of-way and/or easements to proceed. At that time, staff requested the Board to remove DEERFIELD ROAD from the list due to these issues. This year, the residents again requested assistance and staff is working with the property owners and Hunting Hills Association to see if the easements and ROW can be obtained. At this time, we have not secured any documents; therefore, staff is not adding DEERFIELD ROAD to the official rural addition list. • 2 ROAD ~) Autumn Dr. (2) Bluebird Ln. (3) Creekside Dr. (4) Artrip Ln. (5) Smokey Ridge Rd (6) Indian Hill Rd (7) Hemlock Ave. Raintree Rd. (9) Chestnut Mtn. Ci (10) Southview Dr. (11) Williams Ave. (12) Lucado St. (13) Kathryn Dr. (14) Cowman Rd (15) Harmony Ln (16) Alcoa Rd. RURAL ADDITION PRIORITY LIST FAMILIES PROBLEMS *ESTIMATED DISTANCE SERVED SEEN COST 700' 3 Right-of-way and drainage $150,000 easement required. Speculative interest. 3400' 9 Drainage easement required. $340,000 Speculative interest. 1100' 3 18% grade. Speculative $130,000 interest. 300' 4 Right-of-way and drainage $ 40,000 easement required. 800' 6 Right-of-way and drainage $120,000 easements required. Turnaround area may be a problem. Private property damage. 1300' 4 Right-of-way and drainage $130,000 easements required. Speculative interest. 1500' 5 Right-of-way and drainage $150,000 easements required. Significant private property damage. 2600' 15 Right-of-way and drainage $325,000 easements required. Adjacent to Parkway. 500' 6 Right-of-way and easements $50,000 required. 800' 5 Right-of-way and easements $80,000 required. 300' 6 Right-of-way easements $30,000 required. 700' S Right-of-way easements $87,500 required. 790' 4 ROW required, stream $79,000 crossing and difficult horizontal alignment. 400' 4 ROW required, homes $80,000 close to road. 900' 8 Right-of-way and drainage $90,000 easement required. 1109' 8 APCO lines, row required, $160,000 STORMWATER MANAGEMENT 3 FAMILIES PROBLEMS '`ESTIMATED ROAD DISTANCE SERVED SEEN COST (17) Willow Valley 3600' 4 ROW required, possible $360,000 speculative interest, SWM. (18) Falling Crk. 800' 3 Adjacent to Wolf Creek, $ 80,000 ROW required, spec interest (19) Rusty Rd. 300' 7 ROW required, steep terrain, $200,000 sight distance problems. (20) Crescent Ln. 1000' 11 ROW required, spec. interest, $100,000 Woodland Ln. utility reloc. (21) Riverview Rd. 1200' S ROW required, spec. interest. $120,000 (22) Broyles Ln 500' 10 Possible citizen participation $3,000 (23) Townsend Ln 400' 5 Sight distance problems $20,000 TOTAL $2,924,500 `THE ESTIMATED CO ST IS FOR CO NSTRUCTION OF THE ROAD ONLY. THE ESTIMATED COST DOES NOT INCLUDE: UTILITY RELOCATION, RIGHT-OF-WAY, CON STRUCTION STAKEOUT, ENGIN EERING, OR ROCK WALLS. THE HOME OWNER AND/OR ROANOKE COUNTY ARE RESPONSIBLE FOR THESE COSTS. • 4 1. c. INCIDENTAL CONSTRUCTION: Items include minor construction that can be completed normally within one year such as pavement overlays, drainage improvements and minor curve improvements. Staff has not included any funds for incidental construction in the six-year plan since all incidental items have been addressed under the revenue sharing program for this year. The use of the revenue sharing fund for incidental projects is based on the assumption that Roanoke County will participate in the revenue sharing program. If the Board decides not to participate in the revenue sharing program, staff will review the need to fund several prioritized projects (pages 71-79) from our secondary yearly allocation. 1. d. NUMBERED PROJECTS: The bulk of Roanoke County's allocation funds are for numbered projects. This year, staff anticipates approximately $3.25 million to be allocated toward reconstruction. The entire six- yearplan is enclosed for your review (pages 30-34). Please note that staff may need to make adjustments to the project funding allocation prior to the public hearing. Staff is adding GLENMARY DRIVE to the six-year plan once the funds have been distributed over the entire six years. Following is a summary of our current and proposed plan for next year. Following is a summary of our current and proposed plan for next year: The following roads have been completed or have received sufficient funds to be completed, and no longer appear on the six-year plan: WOODFIAVEN ROAD AND THE VERNDALE DRIVE BRIDGE IS COMPLETED. 1. d. 1. PROJECTS SCHEDULED TO RECEIVE FUNDING IN FY 00/01: THE FOLLOWING ROADS ARE CURRENTLY IN THE SIX-YEAR PLAN AND ARE SCHEDULED TO RECEIVE FUNDING THIS FISCAL YEAR: The first road shown in the plan (Patterson Drive, unpaved road) is currently under construction and is scheduled to receive $50,000 next fiscal year to complete. Priorities #1-12 are scheduled to receive funding this year and are highlighted over the next several pages. Priorities #13-15 will not receive any funding this year. Priorities #16-17 are unpaved roads. Priority # 16 will receive funding this year. Unpaved roads are a separate account and the allocation is based upon the number of qualifying lane miles within each County. Unfortunately only 4.78 miles of our unpaved roads (23.24 total miles) qualify for funding because they do not meet the minimum 50 vehicles per day requirement. ROANOKE COUNTY SECONDARY SYSTE~Iri • SIX YEAR ROAD PLAN ~le~ ~r ~ R ^,!, ~ ~, ~? S ~y Rt, 702 ~`` ,~~, ~~ CE,~ar ~,d~:E ~a, ? 631 ~< R ~, Rt,1 r, -~ o -~ !~ Cr2~t '` '7 ~ ~ R Rt 163 ~ ~~, .~ a 1639 ~ tk ~G ~ ~ -~ ~ ,~c! ~s~ C,~, 16 ~ ~~3 ~ ~ G\ L' W ~ X'. .~ S i~ C,raV2 - ~(`, R .1574 c ~t''`~~ l.C~vE ~. ~~2 > ~ P ~ ~ ~k' ~ U rJ c G (~ ~ V J ~ OJ ~~~ 4~~ Y NICVITTY ROAD, OLD CAVE SPRI~i G RO 4D PROPOSED IMPROVEMENTS ROANOKE COUNTY SECONDARY SYSTEiIri SIX YEAR ROAD PLAN ,~ ~~ -;, ~V u G a~ ~` ~ ,~;,~- ~~G10 , ~ ~ , 2 ~ c~ 3~ ~`~ R ~~ 1 ~~'1 ~~ z~ ~s N N ~ N ~, Q~ P ~ ~ C~ 72`~ ~. ~ ° N ~ ~ Rt, ~ `Z ~~ ~ L i ~? ~~ ~ ~ ti , ~ ~ , `J R~, ?~,~ ~ '~-GIQriG~ ~v~. ~i. ~ n Q~ ~ ~~ ~. ,, s b V,a, ~ ~ w ~ b O~~~x'~ Bel,e Meade Dr ~~' ~ R-~, 687 Rt. 1633 ~ -px a O 1s ~j _ - ~ COLONIAL AVENUE PROPOSED IMPROVEMENTS R±`, ~ \~`S ~n K•,t~ ~ ~~~~r~'r~ ~~ n ~~ o~ ~ ~ ~, ~~ Rt• gg8 ~~ B~ue R; ~¢Z ~ 2 .rte ~\~Q •~C,~ ~o-~ c ~! ROANOKE COtiNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN ~~~ ~~ ~~ ~1 r1 ' ~ `obroCk fi't' R ca. ~- -~ 0 f.: c ~~ ^RIGINAL SCQPE QF WQRK xx . ,~? v/ Parkway ADDITIQNAL SCQPE OF WQRK ~X ~~ COTTON HILL ROAD PROPOSED IMPROVEMENTS ROANOKE COtiNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN ,,< ,o. W `l 22 ~V. n O ~=etnr y'~v. ~. ,p= ^. B11„~ Et4na: rsr " '0j~ .° a Q3 ~~. r~F »~ ms's r"-~~ ` ~ a~ y J J~~ Rt. 631 S. 'PY :b. Mo~n'orn ar- ~a9I ~. - ~ D~:w ~ ~O~ ~ 5~"'e+9t~' ,gyp G Q{ qry p,. v yC~b'o, !~~ ~ ~ ° Rte. L o o~ ~~ ~. CorU~s ~n n 0~ ~ 1938 csutJ ~ ay p R` ps-~t y ~ A d 0. o Av .woes ~ F 6 n ~ 6r 6 y ~.b 4 ~ d1 O 0 JQ 'D'. P _1' e a ~ `~ • ~ ! rton.wraw '4 o U 1008 tiC~ ~°` 'ova Pve ~~ SLxtr'A on Qa• y ,r~"`~ yr ~~ s 4r t, ,39 6 E~ 2` Q. ~our.t ~~ Q'!.9 6 'va^rr ~ C £ v „ A 1.'~ 'Yo Z e '-ben~Qn v HG!!l7 ~ ~ 2~ ~ N A ~ D G^ f O C - ~ . MOUNTAIN VIEW ROAD PROPOSED IMPROVEMENTS ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN ,D S~4r;~ghr ~. ~~ i 6~S ,b eta. ~ O` . U ~Y _22 v ~~ fK Tj V~% /Y ~ ~~h . L n. s Rt. 615 iJ ti O O h 1 ~ Wi!( N, O Brpn~n ,Z2 Rt. 677 '~`~ ~"~ b x.- Q- ~//Jy A5 4 F~ ~ZJ A ~ ~a ~ ~ ~` 12 ~ `G~µ` ^ p~C' Q s ,r u N d G O O BOONES CHAPEL ROAD PROPOSED IMPROVEMENTS ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN bG G Gy ,~ ~O ~ G~`Q( • ~r X20 ~,~. ;~~ e`` Pr ~~~ ' ~ ~G ~~, i ~a~ vo- ~x ~9 C o ~° '"b >> a ~• ~ Va ~~ey Dr - CATAWBA CREEK ROAD PROPOSED IMPROVEMENTS I~ hi(( q T o+ ~~ ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 00-01 REVENUE SHARING -o Q ~~ ~ ~ ~~ d ~~ ~~ G~e~% o- d~ o°' ~ ~Ge ~Se~ F 0~~ ~a o 3 0 2 r • ~ ~4- ~~/~ Q~i ~~ °oke Dr %I o / Rt.940 ~ ~. P`~ O~~t ~•~ewP R~ 9p1 PROPOSED IMPROVEMENTS GLENMARY DRIVE fix, ~e ~~ ~~ ~-'`/ e~-y Dr L. S e~ ~ ~ G EZ'~ ~ ~ S'` o . ~`~ Q ~~~ ~n ~~~ Pte°5art ~~ v~ i• • • ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN ~~ ~ ~~ 69 O M' PSt d 'ti Ri ~f'r R ;~ rn v +~ ~ ~a~ 3 O ~.. ~ TO ~ ~ ~' i u q u 3 O O S ~~ , ~ i ~~ PROPOSED IMPROVEMENTS DRY HOLLOW ROAD ROAIVOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN 3 ~ ~ ~ / ^~ l[~ 1 O 0 l J \ / O ~_ 'r c"f ~" -~ 9X X ro 'S d o'~ t~ ~~/ _. _ -- -l CF xx/ ~O Pntterson ~~ Dr s ~~ a s` a d J KING BROTHERS ROAD PROPOSED IMPROVEMENTS 1. d. 2. PROJECTS ADDED IN FY 00/01: PRIORITY #10 GLENMARY DRIVE: DISCUSSED PREVIOUSLY. 1. d. 3. ROADS CONSIDERED, BUT NOT ADDED (INSUFFICIENT FUNDS) CARVINS COVE DAM ROAD: Frontage road adjacent to interstate 81 at the end of Plantation Road, (future commercial potential). As is the case with Glen Mary Drive, frontage roads are not eligible for secondary or revenue sharing funds. The Board would have to request CARVINS COVE DAM ROAD become a secondary road. The interchange (exit 146) is being relocated with the widening of Interstate 81 and improvements can be requested at that time. INDIAN HEAD ROAD: Replace existing low water bridge on BOHON HOLLOW ROAD. As stated last year, bridge records indicate the bridge is in fair condition and even if the bridge would be replaced, staff does not anticipate the flooding problems to be eliminated due to the proximity of the Roanoke River and N & S railway. Several years ago staff met with the property owners to have a private road upgraded and access to Valley Tech Park but we did not receive the petition back. HONEYSUCKLE ROAD: This is an unpaved road and only a short section of road meets the minimum vehicles per day requirement. Staff will continue to monitor traffic counts. CROWELL GAP ROAD: U dated traffic counts 1994 were insufficient. P ( ) MONCAP TRAIL: Again, staff reviewed this road with the property owners and tried to work out a solution were the property owners paid for the improvements but costs were too high. Another unpaved road not meeting minimum vehicles per day. TWO FORD ROAD ADDITIONAL SECTIONS OF HARDY ROAD HERSHBERGER ROAD, VIEW AVENUE, POPLAR DRIVE, MANASSAS DRIVE AND FRANKLIN STREET were evaluated, but not considered a high priority at this time. Staff will review these projects in the field to determine if revenue sharing funds could be utilized to correct the worst areas. TRAFFIC SIGNAL AT TECHNOLOGY DRIVE (VALLEY TECH PARK) VDOT has notified us that the intersection does not warrant a traffic light based upon the existing traffic counts. STARKEY ROAD & BUCK MOUNTAIN ROAD: Staff considered adding these two streets but funds were insufficient. BIKEWAY PLAN, As projects are added to the six-year plan which are included in the bicycle plan, staff will request the Board to make recommendations whether to fund or not. 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I • M I i 1 Y M M REVENUE SHARING 2. a. INTRODUCTION: The Virginia Department of Transportation (VDOT) annually provides counties the opportunity to receive State matching funds for the construction, maintenance, and improvements to primary and secondary roads in the State's highway system. As you know, the Commonwealth of Virginia increased the pot from ten million dollars to 15 million dollars two years ago for the matching program and limits localities to $500,000 each. However, if more or less than 20 counties participate, our share of money will be reduced/increased proportionately. Roanoke County and the Virginia Department of Transportation staff have been continuously reviewing and evaluating streets and drainage requests throughout the year. In addition to reviewing citizens' inquiries, staff contacted Roanoke County's Economic Development Department, Utility Department and VDOT's area superintendents. VDOT and County staff have reviewed and evaluated each request received for inclusion in the revenue sharing plan. In deciding which projects would be included, the following criteria were used; traffic counts, pavement width (18' or greater for plant mix) existing and future development, overall pavement conditions (alligator cracking, depressions and utility cuts), drainage, vehicular safety, and the economic benefits. Following is our standard draft priority of projects to be completed in the summer of 2001. Several of the proposed projects require work outside the right-of-way and staff is still in the process of acquiring the necessary temporary agreements. If we are unable to acquire permission from the homeowner, the projects will be dropped from this year's list. In addition, staff has compiled an option two for the Board to review. Last year, the Board indicated funds may not be available to participate in the Revenue Sharing program and staff compiled a separate project list (OPTION #2) for consideration. The matching funds for PLEASANT HILL DRIVE could be matched by the school board to fund the improvements necessary for the Woods End School site. ELIGIBLE ITEMS INCLUDE: PLEASANT HILL DRIVE'S WIDENING, ADDITIONAL LANES ALONG 221 AND MAYBE THE SIGNAL LIGHT. This would reduce the Boards commitment to the revenue sharing program $200,000 per Engineering Concepts estimate. The Board could decide to supplement GLENMARY DRIVE with the remaining portion or we could fund approximately $600,000 ($300,000 match) of the projects identified in OPTION #1. 34 ROANOKE COUNTY i• i• i• <, ~ ~co~, ~ N q ~ P ~o ~' A o s ~ ~~-2~ DESIGNATION OF FUNDS FOR FY 00-01 REVENUE SHARING ~r ~ Q / M iV 1 e w P,~ ~~02 ~` s ~ P~ X02 . ~,~ ~~ti e ~ o- ~ ~e~ P ~ o ~ J,~C` ,\~e ,9L ~ ~~~ ~~ ~Q Cave Spring .~ ~ O Rescue Sq~2ad q V R .~~ o- ~ 1~0 Q~ '`~~ o-`~ oe ~ 68c' '~ ~,• ~ 2 ~e ~- J ~ ?` co '~ o ,~ , F ~ Q e\~a~ 1~ ~~, ti~ Rt.1616 ~~` J~.o ,~~c o~ .~ ~` P~ e~tr~~- / PROPOSED IMPROVEMENTS ~ Q ~ a~~ ti~2 0 ~ ~~ P ~ MOUNT VERNON HEIGHTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 99-00 REVENUE SHARING Q ~Jp ~ ~ , ~~ o~ ~ q y4~, •`~ r, ~.L e ~ ~~ s ~ ~~ MuSP ~ ~Y -~ xV ^ ,~'``~ Dr R~1p44 ~~~ ~ -- ~ - ~~- `J Abbey ~,~~,ey `} Cr ~.,~ ~~ 1p4S Pedl9~ ~n 9. Cranwell Dr, Rt•1p6g O Q ;~ i ~ ~ °~ ~ . la~~ ~'~ ,~~0~°2 Per brook Dr Rt.1063 / ~ o Cambridge Dr Rt.1965 n~ 3 ~,~. \ _ ~ Be4 uer5 C~~~O 0. ~ pQr R 11067 Qe~,~ti~ ~ ~p ~~ h E'r `° 'f~~ ,~ r0 ~ / .1 X61 0~ .fob ohs o -~ ~ ~ ~0, Cf ~ i ~ • (~ J ~, Horn Cr, Rt,1071 [.~ > ~ i ~ q E(izQ be'~~ Rrt, 1046 MONTGOMERY VILLAGE PROPOSED IMPROVEMENTS • ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 00-01 REVENUE SHARING i• • ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 00-01 REVENUE SHARING ~ ~ ~ ~,. 3 ~ _ o '~ C/ Rt,166 ~ -,~ O~ ~~ ~~ ~~ _ ~ co Q ~ ~~ rD ~ ~ ~~ r~ \ ~JJJ • ,~~.~ ~ ~ \ M ~~~ ColoniQ( P . ~ ,o ~ P~ r v~ ~ ~ o Z ~ ~o ~° '~ `~ P ~ ~. ~~o ~ I . _ _~ .~ HAZEL DR. ~~ PROPOSED IMPROVEMENTS VEST DR. O ~ ~ R ~' 1 S~1 ~ave Spring l o Com Dep ~' ~~ H p ~ ~ a ~'~Ona Q' `~ Rt~15~2 ~n o, ~ ~ o Q d ~ ~ i• ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 00-01 REVENUE SHARING C~~~ ~ y dad Mill ~e o2 View P ,~ti~ Ct~ ~~ ~ ;~ s ~ ~ s P~ ~~02 ~ ~~ o-,~~p ~ ~ ,~~ ~L P~ -o ~ ,~ ~e o Cave Spring ,~, ~ O Rescue Sq~2ad q V R~ ,~~- o- Q 16.0 Q(~ ~-~'1J o-~~ ~ 68~ ~ m ~ ~ % ~2 ey F °L~ ~ 3 ~ Rt,1616 Q ~e~~o-~ r~ ~~ '~ Co o ~ ~ P~ ~~ ~~' 9L ~'~ ~, ~~ ~ C~ S ~,~ pf, ~ N q ~ ° ~ ° `~ \ ~` (O~ p~C~~ ~~ ~ ,~ ~~ ~ 9~ ~ Q ~ ~p1 ~ .~~ ~ x, ~~ ,~ Q' ~- ~w ~ E(~~~ , ~ r~C ~~"~60 ~~ o- .~ ~,~ P~ ~~ ~~~ PROPOSED IMPROVEMENTS J Q~ ~o ~~, . P~ ~~ 9 ~o-~ fix, . Q ,~ MOUNT VERNON HEIGHTS (WEST) i• ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 00-01 REVENUE SHARING ~~/ 3~' 0 ti ~~. I\ 1.~1 V'7L • ~,e ~'`J~ '~4 ~~go Ln t.1064 i ~~ ~~ / I Rt. 634 i i~ i ~~ PROPOSED IMPROVEMENTS HARDY ROAD TEMPLE DRIVE ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 00-01 REVENUE SHARING ti~ v ~~ / N ~~ ~ C~ C ~ ~~ C 5 ~ o `~ o -~ p~``~eh~ d ~ ~~ ~ ~~ ~ I ne Rd~ 1a 79 .~ ~. Q' ~._ ~ '. __~fr b 5~~~~ P ~ 85~ R \o 1`2'9 ~~ ~- S ~~~ ~ 1931 C~ ~o- ~ RUhhih9 h4~ R~,193.DPPh C wP~~ 0 ~ Dr PROPOSED IMPROVEMENTS ~~ ~~1 WATERFALL LAKE SUMMERVIEW DR C • ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 00-01 REVENUE SHARING HORSE SHOE PROPOSED IMPROVEMENTS BEND RD i• ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 00-01 REVENUE SHARING ~o\~v ,. ~~ COMPLETED 0 ~ PREVIDUSLY '~ co j, f 4 ~°.5 s5 ~1 ~ ~~ oo ~ ~`°Qd W 1~~ ~ ~ ~ ~'~ ti ' ~ -~ o-~ ~~ 'pi`e 641 ~`e ~ o ~' ~~~ ~ ~ ~o-~'C` G~~ ~ ~~ ~ ~~ Rt~ti ~ C~ o ~,~,~31 ~~ee ~ d Ber Rt,1132 ~ e~~oo C~ Cr e FZ~'1124 o~ 0 ~ ~. o~ ~ .~~` ~, ,`` ;~ ~ ~ `' ~.~ ~ \v ~~ PROPOSED IMPROVEMENTS R~, 641 J +~ llr ~ ~ ~ ~ ~~ x X Q ~ ~ ~ W ~ ~~N o ury ~ Rt,11~8 Rt,11~4 Q ~~ ~ ~ '~ ,, ~ v, ,~~ ~` ~, ~~~P c~ ~ ~P~1 tt ?` l2S ~1 j~~ _%' : , BEVERLY NQRTH i• • • ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 00-01 REVENUE SHARING ti ~ ~C`~ ,p~`~ ~ °od x,° "~'S D r ~n ~ ~ 3~L. ~'~ I~ f~'~~ Pe~haM Dr R~•1338 `'oo~~ -n~ ~8 p °~~~'( 9' R ~~ Cah~1P1348 r ~ ~q((~~h d ~n CIS ~H 8i9h S3 °hh Dr~° Rt' X339 ,~`~Z`' Rt.1697 ~ a ^ ~ ~r ' °~ o Rt•13S ~ oa w~~ ~ C/~~~Phor ~ 8 too`E~~ ~~ . Rt169g Q- ~ C n Dr Rt,1S26 q ~ ~,~~ ,~~ ~ ~,~c r Q s ~ ~ g °`~ ,p~ 5 ~~ti 6g~ ~ R s °° 2~~ ~ ,~~ Q ~~ ~e~^ RBI, ~o-~ a~ w' / r Z ~~~ ~ °WQy ~ = q ``~ Cr. 9 / O ~SQ~ ~~` r6 ~a V~ is29 0 ~ Rig? Rd ~ ~ j~3Q ~~ Rt.16s ShRt151E ~ 'P4, 3 e Ln Gheen Me dow ~d R~JSI6 .p Ayrshire Rt.1769 R-~,1S~2 ~ ~I ~ Dr. ~ 6> PROPOSED IMPROVEMENTS LONGHORN RD BRAHMA RD ~, ynthia Dr 6 ~ J\ew a, / Ca ~e ~ Q ~ 6 ~ \ ~ „~. MERINO DR BURNHAM RD i• 7 ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 00-01 REVENUE SHARING Q . ~ Castle Rock Rd. ~ / ~,~/ Shprthor s ~Rt,1516n Dr, q ~ Rt, j6s Lipps Rd. M c d o w ~a ~ js16~ ~ •p Ayrshire Green ~ / ~1 ~ Dr, £ Me a ao w ~ 6> Cynthia Dr 6' ~~ ~ RTE 1502 ~ RTE 16 76' X~~.~~C ~' L Q k ~ e( CQ ve o Spr'n ~' ~ RTE 1Sg6 ~ n ~o ~ ~~ ~ ~ ~ rs Cr o~ <,~ g' ~ ~n ~~ RTE ISox~~~' Cante'~ Rt,1505 ;~ (o ~~' PROPOSED IMPROVEMENTS /moo r ~ ~~` s ~~ ~~ NOTTINGHAM HILLS ~r ~ 1573 f?t,1 /~ i ~~o-~ ~c~ a n cl RTE 1676 Rt. Luwana ~~ Dr c~ e~~~a ~~ 15~ Sh i• i, • hi(1 Q T o+ ~~ ~~ ~~ \~ F ~a 3 O 1 ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 00-01 REVENUE SHARING r -o Q ~-~ ~~ ~ -~ ~ ,~ ~~ a~' G~e~c~ ~~\~ o-d~ ~~~ ~° ~,c,. ~Se~ J \G/~ ~ e~~ ~ ~~ ~~~~ Q~~ ~~ °°ke Dr / ~ Rt 940 ~' ~ ~' / 1 ~~ ~ ~~ . e~e~-y Dr SG ~~ X31 S~' o , ,~` ' t e Pie°5ar ~~ 9~ QV O~rt ~•~ewP Rt 9p1 ~~ ,~ ~ ~ PROPOSED IMPROVEMENTS GLENMARY DRIVE 2. c. ROADS CONSIDERED BUT NOT ON THIS YEAR'S LIST: Staff added a mile of BLACKSBURG ROAD last year but decided to hold any other • funding until the first mile is paved. We will evaluate the remaining sections of road again next year. Economic development requested a traffic signal to be installed at the entrance to VALLEY TECH PARK in 1998; the traffic counts still do not warrant a signal. Staff will request VDOT review again later this year. In 1997, staff received a complaint concerning a sight distance problem turning onto WALTON LANE from Keagy Road. Staff contacted the property owners again this year but the property owner still will not allow this work. Staff added a section of HARBORWOOD ROAD but funds were insufficient to complete .the entire length. We will review the remaining sections again next year. Again, staff reviewed MOUNT VERNON HEIGHTS and CASTLE HILL subdivisions for inclusion but funds were insufficient. The Utility Department is scheduled to upgrade the waterlines in this area and the two staffs will coordinate our efforts. Staff received a request to overlay PITZER ROAD and after review, we can defer for at least a year, staff will review again next year for inclusion. Staff reviewed HOLLINS COURT this year but a few of these streets have been recently accepted into the State's Secondary System. We also reviewed the streets in CAMPBELL HILLS subdivision and GLENVAR HEIGHTS BLVD for inclusion, but funds were insufficient at this time. This concludes our presentation on the Revenue Sharing Program. 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F, a. ~ Ca ~ z O O ~ N Vj P ~ N 2' F z o ~ W z¢ W~ ~ W H W Z~ o z~ z H ~ ~, w o x °a a~w o N t~1 . 3 ~ 0 xo.. v ~ ~ ~ ~ o '~ 0 w ..~ O ~ ~ ~ Z ~ ~ z z ~ 3 ~ F C ~, z C`° a o r z . a a z a ~ a V o 0 z ~ ~'~ S N1 S N U a Q w ~, 0 0 0 0 0 ~" F °o °o iF [~ .7 m 49 M N ,K, ~ o v 'K' ~. z o J W ~ _ < ~ Fz~ a o~ ~ ~ a-~ ~~ F r w z x N u,, ~° ~ za ozFW ~¢~`~ a a O ~ z a ~ C7 m a 79 ACTION N0. ITEM NUMBER -~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 1998 AGENDA ITEM: Work Session to Discuss the Proposal from United Way of Roanoke Valley to Assist in the Budget Distribution to Human Service Agencies COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: During the Budget Session this past spring, it was suggested that we consider using United Way to distribute the budgeted monies to Human Services Agencies. The concept grew from the fact that many of the organizations make similar requests to the Cities of Roanoke and Salem and also to groups such as the United Way and the resulting contributions do not necessarily reflect their financial need, the demand for that service to the community, or reflect the results of their operation on the target population or service need. The United Way of the Roanoke Valley has been working with the City of Roanoke in a similar manner and they have developed a United Way / City of Roanoke Consolidated Human Services Funding Application. At this time, the City of Roanoke continues to determine the allocation to be provided to the agency. In the case of the County, the Resource Distribution Cabinet of the United Way would review these applications and recommends the allocation of available monies based on the weighting factors of the scoring process (see page 6 of the proposed draft document) Of the 18 Human Service Agencies funded by the County this year, all had completed the consolidated application forms. Last year, the Board of Supervisors received funding requests from 29 Human Service Agencies totaling $224,564 of which 18 were funded in the amount of $87,410. This does not include the requests from Social Agencies (Blue Ridge Community Services and TAP); the cultural enrichment and tourism agencies; or organizations that receive funds on a dues or per capita basis. By reviewing these requests on a community wide basis, it can be determined if the agencies are addressing the needs of the community and also measure the success or impact of their efforts. United Way proposes to absorb the cost for this service for the first year and to determine the administrative fee (if any) required for the future. Another advantage of such a process would ~y ~^/~ -'~ be to reduce the number of speakers and requests heard during the budget process by the Board of Supervisors. ALTERNATIVES: 1. Approve the Proposal of the United Way of Roanoke Valley to serve as the clearinghouse for the human service agency requests in the budget process for FY 2000-O1. 2. Board of Supervisors continue to hear the requests during the budget public hearing as in the past. 3. Board of Supervisors appoint a committee to hear the funding requests. 4. Conduct a work session to discuss the United Way proposal for the FY 2000-01 budget process. If the Board desires to pursue this option, we could place a report for approval of the proposal on the next agenda. FISCAL IMPACT: None for year one of the United Way proposal. RECOMMENDATIONS: Staff recommends having a work session to consider the proposal from United Way. Respectfully submitted, Appro ed b John M. Chamblis Jr. Elmer C. Hodge Assistant Administrator County Administrator ----------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Harrison Received ( ) Johnson Referred ( ) McNamara To ( ) Minnix Nickens United Way of Roanoke Valley Roanoke County Human Service Funding Proposal -DRAFT Background This report outlines the proposal United Way of Roanoke Valley wishes to make to the Roanoke County Board of Supervisors to administer the County's annual funding of local human service organizations. Through its annual volunteer-driven Resource Distribution process, United Way proposes to help the County meet its goal of directing tax dollars toward programs that have the greatest impact on service recipients by administering County human service funds. This proposal details the procedures through which this is accomplished. Summary The United Way proposes to incorporate Roanoke County human service funding requests into the annual Resource Distribution process currently used to review program funding requests from United Way Partner Agencies. A group of approximately seventy (70) volunteers are used throughout the entire process which consists of two(2) phases: 1) an administrative review process which determines whether major financial and administrative deficiencies preclude an agency's bid to receive funding for one or more programs; and 2) a program application review process where applications are reviewed and scored and funding recommendations are made by volunteers based on a standard set of review criteria. Key Features Important features of United Way's Resource Distribution process include: ^ Programs, not agencies are reviewed. Focusing on programs offered by local agencies allows United Way to direct resources to efforts that have clear goals, objectives and measurable outcomes. Program applications are grouped in under United Way's Community Care Portfolios: - Investing in Children & Youth - Strengthening Families - Building Selfi-Sufficiency - Enhancing Senior Independence - Caring for People in Crisis - Improving Health & Wellness Therefore, programs with a similar focus (i.e. youth development) are reviewed within a common panel by the same group of volunteers. Depending on the nature of the proposed program, applicants for Roanoke County human service funding will be assigned to the appropriate Community Care Portfolio. ^ Organizations that wish to apply for County human service funding will complete the Consolidated Human Services Funding Application. The Consolidated Application is currently used jointly by the United Way and the City of Roanoke and contains questions relevant to both the administrative and program review processes. United Way of Roanoke Valley -Roanoke County Human Service Funding Proposal -DRAFT ~/ _ The process for reviewing County and United Way program applications will be the same,-including agency site visits, program panel meetings and program review conferences. County applications will be reviewed along side United-Way Partner Agency program applications (which will be one and the same if requesting money from both .United Way and the County) using a set of standard criteria. Detailed Description The following description of United Way of Roanoke Valley's program review and funding process will detail how requests for Roanoke County human services funding will be administered by the United Way. This description is presented according to the proposed sequence of events to be followed in administering Roanoke County human services funding requests. O Notice of Funding Opportunity Roanoke County is expected to announce the availability of human service funding and instruct interested parties to contact the United Way for application materials in a way it deems appropriate, with sufficient notice provided to complete and submit applications. ® Organizations Eligible to Apply Organizations must meet all of the following conditions to be eligible to apply for Roanoke County human service funding: ^ The agency is qualified under Internal Revenue Code Section 501 (c)(3) as tax exempt and is recognized as a public charity under IRS Code 170. ^ The agency is in compliance with the Internal Revenue Service's requirement regarding the filing of IRS Form 990. ^ The agency provides opportunity to all individuals without regard to race, color, religion, sex, age, national origin, disability, or veteran status in all personnel actions, including retirement, evaluation, employment, promotion, transfer, training, compensation and termination. Agency services are available without discrimination in accordance with all applicable legal and regulatory requirements. ^ The agency provides health or human services or community development services (such as affordable housing). ^ The agency serves residents of Roanoke County. ^ The agency is registered or has received an exemption from registration from the Virginia Department of Agriculture and Consumer Services, Division of Consumer Affairs, Charitable Solicitation Section. ® Completion of the Consolidated Application The Consolidated Application (enclosed) contains detailed instructions for submitting application materials, including .accompanying documents (such as the agency's latest audit or annual .review)..-,The application is divided into two main parts, each with a separate deadline for submission: administrative information and program information used for the administrative 'and program review processes, respectively. The administrative section focuses on financial and management issues of the agency that houses the program(s) for which funding is sought. The United Way of Roanoke Valley -Roanoke County Human Service Funding Proposal -DRAFT ~~~ program section of the application contains nineteen (19} questions regarding the need for the program, the program's goals and. measurable objectives, what services are offered, how its outcomes are measured and related items. Applicants are also. asked to indicate. the .,number of percentage of persons served in various localities, including Roanoke County. Questions contained in the program section of the Consolidated Application correspond to a standard set of review criteria utilized by United Way volunteers to score applications. Administrative Section Deadline: February 4, 2000 Program Section Deadline: March 3, 2000 0 Administrative Review A panel of United Way volunteers with accounting backgrounds review the administrative section of the Consolidated Application and accompanying materials, such as the agency's latest audit to determine whether the agency that houses the program(s) for which funding is requested is in good financial and administrative standing. A simple "pass/fail" determination is made based on compliance with the following standards: 1. The agency demonstrates adequate Board participation and oversight of its operations, including review of financial statements on a quarterly or more frequent basis. 2. The most recent audit for the agency and other financial documents reveal sound financial management of the agency and no outstanding concerns that might compromise the agency's ability to responsibly handle Roanoke County funds to provide services. 3. The agency's operating reserves do not exceed a level equivalent to full operating costs for six (6) months unless there is an acceptable reason given the nature and function of the organization. 4. Personnel management practices reveal use of written job descriptions, regular performance reviews and annual salary increases that do not exceed 5% (or an average industry rate) unless an acceptable reason is provided. 5. The agency's overhead expenses, including fund-raising costs, do not exceed 25% of total agency expenses unless there is an acceptable reason given the nature and function of the organization. , If an agency is not in compliance with all five (5) of these standards and is "failed`' by the Administrative Review Panel, its program application wilt still be reviewed and a funding recommendation made, yet the Panel will recommend to Roanoke County that actual funding be withheld until the issue(s) in question is addressed by the agency in an acceptable manner to the Panel and Roanoke County representatives. ® Program Review Following the Administrative Review, an agency's program applications} is reviewed by panels of United Way volunteers organized ,under United Way Community Care Portfolios. An agency can apply to receive funding for more than. one program, yet a separate application. has to be completed for each program. The full sequence of events in the Program Review process is described below: United Way of Roanoke Valley -Roanoke County Human Service Funding Proposal -DRAFT A. Recruitment and Organization of Program Review Panels '~ United 1Nay relies on a larger number of volunteers to review program applications and make funding- recommendations on an annual basis: Volunteers are recruited from a 'variety of sources, including-local companies that run United: Way campaigns, volunteers from other functionaC areas of United Way, health and human service professionals (with no direct tie to United Way Partner Agencies), community activists, graduates of United Way's Minority Leadership Enhancement Program and other United Way supporters. Volunteers' representation is diverse according to race, age, gender and residence. Volunteers are assigned to panels according to their interest, expertise or based on the need to rotate to other program areas after consecutive years of service on a panel. A total of approximately twelve (12) panels are anticipated for year 2000 program reviews, with five or six volunteers on each panel. A chairperson is recruited for each panel to facilitate panel meetings and ensure that panel members follow review guidelines to complete their review and make funding recommendations. Each panel is assigned a United Way staff person to help answer questions and facilitate panel meetings, including agency site visits and program review conferences. However, United Way staff are prohibited from scoring program applications or making funding recommendations. B. Assignment of Program Applications to Community Care Portfolios & Panels A determination is made by United Way staff and volunteers to assign program applications to one of six Portfolios, depending on the services provided and population targeted by the program. Generally, four to eight applications are reviewed within each panel. By assigning applications to common panels, volunteers review similar programs (i.e. homeless assistance, job training) side-by-side. C. Orientation and Preparation of Volunteers All United Way volunteers are required to attend an orientation session that provides an overview of the United Way and explains how program applications are reviewed and the steps for each panel to take, including the scoring of each application based on a standard set of criteria. United Way staff will instruct volunteers about the inclusion of Roanoke County human service funding applications, noting That the review process will be the same as for program applications of United Way Partner Agencies. All volunteers are given a packet of information, including standard review criteria and scoring sheets and instructions. D. Agency Site Visits Each panel will organize its own set of site visits to agencies that have program applications within its panel. The purpose of these site visits is to give United Way volunteers an overview of the agency and its programs, not just the program being reviewed, and a view of the agency and its programs "in action". United Way of Roanoke Valley -Roanoke County Human Service Funding Proposal -DRAFT "~ E. Initial Review Meeting After each panel member has read all of the applications in their panel; the panel will meet to discuss their initial perception of the application's relative strengths and weaknesses and to formulate questions it has about the application contents, such as budgetary items or evidence that the program is measuring its outcomes. F. Questions About the Application Following the panel's initial review meeting, questions that the panel has about the application- and funding request are written and forwarded to the agency. The agency is given both the opportunity to submit written responses and to appear before the panel at the Program Review Conference to answer the questions raised by the panel. G. Program Review Conference This conference is mandatory for both the panel volunteers and the agency that has submitted the program application. The purpose of the Conference is to review with agency representatives questions raised by the panel, provide an opportunity for agency representatives to supplement their written application with a verbal presentation relevant to their application and funding request, and to submit information relevant to the application that was obtained after the application was submitted. H. Application Scoring '~ Following the Program Review Conference, panel volunteers will individually complete scoring sheets for each program, based on a standard set of criteria weighted according to their relative importance. For instance, compliance with expectations for conducting program outcome measurement will carry greater importance (weighting factor of 5) than goals and objectives that are clearly stated (weighting factor of 2). Listed below are the six (6) criteria that will form the basis of an application's review and consequent funding recommendation. The weight of each criterion is noted in parentheses, as well as the percentage of the total score that the criterion affects. 1. Need for the program is well substantiated and the program is aligned with one or more strategic directions from United Way Community Care portfolios (weighting factor = 5; 25% of total score possible) 2. Goals and objectives are clearly stated and well aligned with the organization's mission and need or problem to be addressed (weighting factor = 2; 10% of total score possible) 3. Services, target population and/or geographic area and outreach efforts are well defined and suited for achieving stated goals and objectives (weighting factor = 3; 15% of total score possible) 4. Program shows concrete evidence of meaningful partnership/collaboration with other organizations (weighting factor = 2; 10% of total score possible) 5. Program complies with current expectations regarding outcome measurement (weighting factor = 5; 25% of total score possible) United Way of Roanoke Valley -Roanoke County Human Service Funding Proposal -DRAFT ~~ _. 6. Program demonstrates a reasonable request for funding and a responsible plan for spending United Way funds (additional credit given for ability to leverage other resources) (weighting factor= 3; 15%~of total score possible): -Each. panel member would apply-ratings to each of the criteria above using the following scale: 1 -does not meet criterion at all 2 -somewhat meets criterion 3 -adequately meets criterion 4 -strongly meets criterion 5 -exceeds criterion For example, a volunteer might assign the following scores to an application, using the following formula: Rating X Weighting Factor =Score Criteria Rating Weighting Factor ' Score - Need for program/Alignment with Strategic Directions 4 5 20 Goals & objectives 2 2 4 Services well-suited 5 3 15 Collaboration 5 2 10 Outcome measurement 4 5 20 Funding request 2 3 6 Total Score 75 In the above example, "strongly meets criterion" ratings (4) on the "need for program" and "outcome measurement" criteria result in greater points toward the total score than other criteria because they are weighted more heavily. Program ratings for the outcome measurement criterion will be guided by the result of a special review by United Way volunteers and staff in conjunction with the Outcome Advisory Committee (which is comprised of Partner Agency representatives) to determine the degree to which each program complies with current United Way expectations regarding outcome measurement. The total possible points would be 100 (if an application received an "exceeds criterion" rating on all six criteria). A total score for a program would be the average of scores given by panel volunteers. ® Funding recommendations After all panels have scored their applications, scores will be submitted to the Resource Distribution Cabinet that will make recommendations for Roanoke County human service funding. The funding recommendations will be made by reconciling the following factors: ^ distribution of scores (i.e. preference for funding given to highest scores); ^ funding requests; United Way of Roanoke Valley -Roanoke County Human Service Funding Proposal -DRAFT a.•r' w ~:,'''i ^ amount of County funding available; The Resource Distribution Cabinet is comprised of co-chairs who are also United Way Board members and chairs of each of the six Community Care Portfolios. Following the receipt of human service funds from Roanoke County, funding recommendations will be forwarded to United Way staff responsible for disbursement of funds to agencies on a monthly or quarterly basis for the 2000-2001 fiscal year (July 1, 2000 through June 30, 2001). Cost to Roanoke County A fee will not be charged to Roanoke County by the United Way of Roanoke Valley for review of year 2000 requests for Roanoke County human service funding. However, United Way will assess any additional costs incurred as a result of incorporating County human service funding requests in its annual program review process in 2000 to determine whether an administrative fee is necessary in future years. United Way of Roanoke Valley -Roanoke County Human Service Funding Proposal -DRAFT D - ~, Question & Answers -Roanoke County.Human Service Funding Proposal Q; Won't making organizations who want to apply for Roanoke County funding use the Consolidated Application be unfair since before they did not have to complete such a lengthy application? A: No. All eighteen (18) organizations that received County funding for fiscal year 1999- 2000 completed the United Way/City of Roanoke Consolidated Human Services Funding Application either because they applied for United Way funding, City of Roanoke funding or both. Only five (5) organizations that applied (but did not receive funding) did not complete a Consolidated Application. Assistance from United Way staff will be offered to any organization needing help in completing the Consolidated Application. Q: Will this process be unfair to organizations who are not United Way Partner Agencies? A: No. A standard set of criteria will be used so that all applications are scored based on their merits, not on a history of partnership with the United Way. Organizations that are not United Way Partners will be given the same consideration for funding by the Resource Distribution Cabinet. In addition, 93% of Roanoke County Human Service funding went to United Way Partner Agencies this year (FY 1999-2000). Q: Why should the Resource Distribution Cabinet make the final funding recommendations for County applicants? A: The Cabinet will need to reconcile the scores from multiple panels with the total amount of funding available from the County (approximately $135,000). Scores will reflect relative strengths and weaknesses of County applications and will help guide funding recommendations. Roanoke County representatives will have the opportunity at the Cabinet level to provide input into the funding recommendations if this is desired. United Way of Roanoke Valley -Roanoke County Human Service Funding Proposal -DRAFT P AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON OCTOBER 26, 1999 RESOLUTION 102699-5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. H on, CMC Deputy Clerk to the Board of Supervisors cc: File Closed Session File S-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER HELD ON TUESDAY, OCTOBER 26, 1999 ORDINANCE 102699-6 APPROVING A VOLUNTARY SETTLEMENT AGREEMENT, ENTITLED "GAIN SHARING AGREEMENT BETWEEN THE TOWN OF VINTON AND THE COUNTY OF ROANOKE", PURSUANT TO SECTION 15.2-3400 OF THE 1950 CODE OF VIRGINIA, AND AUTHORIZING A PETITION TO THE CIRCUIT COURT OF ROANOKE COUNTY TO AFFIRM THE SETTLEMENT AND TO GIVE IT FULL FORCE AND EFFECT WHEREAS, the Town of Vinton and the County of Roanoke have entered into a voluntary settlement agreement, entitled "Gain Sharing Agreement between the Town of Vinton and the County of Roanoke (the "Agreement"), pursuant to the provisions of Section 15.2-3400 of the 1950 Code of Virginia; and, WHEREAS, this Agreement provides for the limited waiver by the Town of certain annexation rights, for the payment by the County of certain sales and use taxes and other funds to the Town, for the sharing of certain local tax revenues generated by new development in that portion of the County generally known as "East Roanoke County", for certain cooperative activities between the Town and the County in the areas of joint economic development and planning, and for other matters; and, WHEREAS, this Agreement has been reviewed by the Commission on Local Government, and by Report dated October 1, 1999, the Commission recommends its approval of this Agreement; and, WHEREAS, the Town and the County desire to amend the Agreement for the purpose of clarifying one of its provisions; and, WHEREAS, the first reading of this ordinance was held on October 12, 1999, and the second reading and public hearing were held on October 26, 1999, upon notice and advertisement as required by law. BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia: 1. That the Gain Sharing Agreement between the Town of Vinton and the County of Roanoke, as amended, is hereby adopted and approved. 2. That the Chairman of the Board of Supervisors is authorized and directed to execute the Agreement, as amended, on behalf of the County. 3. That the County Attorney is hereby directed to petition the Circuit Court of .~ Roanoke County for the appointment of a special court pursuant to Section 15.2-3400 of the 1950 Code of Virginia, for an order affirming and validating this Agreement and to give it full force and effect. 4. That the County Administrator is hereby directed to take such actions as may be necessary to implement this Agreement upon receipt of the order of the court. 5. That this ordinance shall be in effect from and after the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Q ~ 7~ Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney B. Clayton Goodman, III, Vinton Town Manager Carter Glass, IV, Mays & Valentine, Richmond, VA 2 .~ ACTION N0. ITEM N0. ~'- 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 1999 AGENDA ITEM: ORDINANCE APPROVING A VOLUNTARY SETTLEMENT AGREEMENT, ENTITLED ~~GAIN SHARING AGREEMENT BETWEEN THE TOWN OF VINTON AND THE COUNTY OF ROANOKE", PURSUANT TO SECTION 15.2-3400 OF THE 1950 CODE OF VIRGINIA, AND AUTHORIZING A PETITION TO THE CIRCUIT COURT OF ROANOKE COUNTY TO AFFIRM THE SETTLEMENT AND TO GIVE IT FULL FORCE AND EFFECT COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On March 9, 1999 the Board of Supervisors adopted a Resolution approving the voluntary settlement with the Town of Vinton, requesting the review of the Gain Sharing Agreement between the Town and the County by the Commission on Local Government (COLG), and stating its intention to readopt the Agreement subsequent to COLG review. On October 1, 1999 the COLG issued its report, and found that the proposed agreement was consistent with the "best interests of the Commonwealth", and recommended the court's approval. As a result of certain questions raised by COLG staff, counsel for the Town has recommended that Section 4.03(d) of the Agreement be amended to clarify the provision concerning the parties' contributions for the MacDonald Farm Economic Development Project. This amendment is attached for your review. County staff concurs in this recommendation and amendment. Section 15.2-3400 of the Code of Virginia provides that upon receipt of the COLG report the localities adopt the agreement by ordinance. Before adopting the ordinance each locality shall advertise its intention to approve the agreement, and hold at least one public hearing on the agreement. The localities shall also petition the circuit court for an order affirming the agreement. The circuit court shall notify the Supreme Court, which shall appoint a special three judge court to hear this G:\ATTORNEY\PMM\VZNTON\GAINSHAR.RPT Z Z ~' - v case. The special court shall either affirm or deny the proposed agreement. It shall have the authority to validate the agreement and give it full force and effect. The agreement shall not become binding until affirmed by the special court. It shall affirm the agreement unless the court finds either that the agreement is contrary to the best interests of the Commonwealth or that it is not in the best interests of each of the parties. The first reading of this ordinance is scheduled for October 12, 1999. The second reading and public hearing is scheduled for October 26, 1999. The Town shall hold its public hearing on November 2, 1999. STAFF RECOMMENDATION: It is recommended that the Board approve the second reading of this ordinance. Respectfully submitted, P ~.~ Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Harrison Johnson McNamara Minnix Nickens Vote No Yes Abs G:\ATTORNEY\PMM\VINTON\GAINSHAR.RPT 2 2 SI AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER HELD ON TUESDAY, OCTOBER 26, 1999 ORDINANCE APPROVING A VOLUNTARY SETTLEMENT AGREEMENT, ENTITLED "GAIN SHARING AGREEMENT BETWEEN THE TOWN OF VINTON AND THE COUNTY OF ROANOKE", PURSUANT TO SECTION 15.2-3400 OF THE 1950 CODE OF VIRGINIA, AND AUTHORIZING A PETITION TO THE CIRCUIT COURT OF ROANOKE COUNTY TO AFFIRM THE SETTLEMENT AND TO GIVE IT FULL FORCE AND EFFECT WHEREAS, the Town of Vinton and the County of Roanoke have entered into a voluntary settlement agreement, entitled "Gain Sharing Agreement between the Town of Vinton and the County of Roanoke (the "Agreement"), pursuant to the provisions of Section 15.2-3400 of the 1950 Code of Virginia; and, WHEREAS, this Agreement provides for the limited waiver by the Town of certain annexation rights, for the payment by the County of certain sales and use taxes and other funds to the Town, for the sharing of certain local tax revenues generated by new development in that portion of the County generally known as "East Roanoke County", for certain cooperative activities between the Town and the County in the areas of joint economic development and planning, and for other matters; and, WHEREAS, this Agreement has been reviewed by the Commission on Local Government, and by Report dated October 1, 1999, the Commission recommends its approval of this Agreement; and, WHEREAS, the Town and the County desire to amend the Agreement for the purpose of clarifying one of its provisions; and, WHEREAS, the first reading of this ordinance was held on October 12, 1999, and the second reading and public hearing were held on October 26, 1999, upon notice and advertisement as required by law. BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia: 1. That the Gain Sharing Agreement between the Town of Vinton and the County of Roanoke, as amended, is hereby adopted and approved. 2. That the Chairman of the Board of Supervisors is authorized and directed to G:WTTORNEY\PMM\VINTON\GAINSHAR.ORD 1 • ~~ I execute the Agreement, as amended, on behalf of the County. 3. That the County Attorney is hereby directed to petition the Circuit Court of Roanoke County for the appointment of a special court pursuant to Section 15.2-3400 of the 1950 Code of Virginia, for an order affirming and validating this Agreement and to give it full force and effect. 4. That the County Administrator is hereby directed to take such actions as may be necessary to implement this Agreement upon receipt of the order of the court. 5. That this ordinance shall be in effect from and after the date of its adoption. G:\ATTORNEY\PMM\VINTON\GAINSHAR.ORD 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 26, 1999 ORDINANCE 102699-7 TO CHANGE THE ZONING CLASSIFICATION OF A 99.38-ACRE TRACT OF REAL ESTATE (McDONALD FARM) LOCATED AT THE 2100 BLOCK OF HARDY ROAD (TAX MAP N0.71.11-1-1) IN THE VINTON MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF PTD WITH CONDITIONS UPON THE APPLICATION OF THE TOWN OF VINTON WHEREAS, the first reading of this ordinance was held on September 28,1999, and the second reading and public hearing were held October 26, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 5, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 99.38 acres, as described herein, and located at the 2100 block of Hardy Road (Tax Map Number 71.11-1-1) in the Vinton Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of PTD, Planned Technology Development District. 2. That this action is taken upon the application of The Town of Vinton. 3. That the owner ofthe property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: All submitted materials, including "Protective Covenants, Conditions, and Restrictions for the McDonald Farm" in addition to the following proffers: 1 r ~ ~ (1) On Parcels "G" and "H" on the concept plan dated August of 1999, Mattern & Craig, Inc., all exterior building materials shall be residential in character. The exterior wall materials shall be limited to brick, stone, wood, vinyl or aluminum siding and other materials customarily found on residential structures. Exterior colors shall be predominantly earth tone colors. On Parcels "G" and "H" roof pitch shall be no less than a 4/12 pitch and roof materials shall be non-reflective, earth tone colors. (2) Buildings on Parcel "A" identified on the concept plan dated August of 1999, Mattern & Craig, Inc., shall be oriented inward on a central, landscaped parking area. No customer parking shall be permitted to the rear of the buildings. (3) Any residential, civic, office, commercial, industrial or miscellaneous use types listed in the Roanoke County Zoning Ordinance, that require a Special Use Permit, shall also require a Special Use Permit under this Planned Technology District rezoning, except as amended by the "Protective Covenants, Conditions and Restrictions for the McDonald Farm". (4) Broadcasting Towers shall be prohibited. 4. That said real estate is a 99.388 acre tract known as The McDonald Farm (Tax Map No. 71.11-1-1) and more fully described on Exhibit 1 attached to this ordinance. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Nickens to adopt the ordinance, and carried by the 2 following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~m~i?.2c~.~C.. Brenda J. H on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney B. Clayton Goodman, III, Vinton Town Manager 3 i ~ ) I L ~ . PROTECTIVE COVENANTS, CONDITIONS AND RESTRICTIONS FOR THE McDONALD FARM Whereas, the Town of Vinton, hereinafter referred to as the "TOWN", is the owner of a certain tract of land known as the McDONALD FARM, which real estate is more particularly described in Exhibit "A" attached hereto and by this reference made a part hereof, and which real estate is hereinafter referred to as the "PARK"; and Whereas, the TOWN intends to jointly develop with Roanoke County and sell and/or lease parcels of land in the PARK for office, commercial, residential and industrial use in conformance with the standards of the Planned Technology Development District zoning regulations; and Whereas, the TOWN desires to impose upon the PARK certain protective covenants, conditions, and restrictions for the purpose of ensuring the orderly development of the PARK, protecting the environment, and providing that the use of the PARK will not adversely affect the health and safety of residents and workers in the vicinity of the PARK, or the use, or development of property within and adjacent to the PARK; and Whereas, the TOWN may designate an agent, an administrative body or Authority to administer the protective covenants, conditions and restrictions for the PARK. Now, therefore, the TOWN hereby declares and provides that each and every parcel of real estate within the PARK shall be conveyed subject to the following covenants, conditions, and restrictions which shall be binding upon all purchases or lease of real estate within the PARK, the heirs thereof, successors, or assigns to ensure proper use and appropriate development of each building site and the grounds thereof, to protect the environment and aesthetics of the PARK, to guard against the erection thereof of structures built of improper or unsuitable materials; and in general, to provide for a high quality of development so that each building site will not adversely affect the health or safety of residents or workers in the area nor be detrimental to the use or development of other properties in the PARK, and Further, that a copy of these Protective Covenants, Conditions, and Restrictions shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, and shall be binding upon and running with the land, including 1 ! ~ ~ ~ i ~ each and every parcel, whether sold or leased in whole or in part and by reference made a part of each and every deed, option, lease or other grant of any interest in and to any parcel thereof as a part of the terms thereof. 1. Property Development: The TOWN intends to jointly develop the property with Roanoke County and others in a phased manner as a business park with mixed uses. (a) A Master Development Plan prepared for the TOWN, showing a general arrangement of sites, an access road and water and sewer lines, shall serve as a guide in the overall sale of sites and development of the PARK. The TOWN may alter the size and configuration of these sites provided the standards are maintained and depending upon the specific needs and requirements of businesses desiring to purchase and develop land within the PARK. Said plan shall be maintained on file in the offices of the Town Manager and the Roanoke County Director of Economic Development. (b) The TOWN intends to develop the PARK in phases with the assistance of Roanoke County. Tracts of land within the PARK will be marketed and sold to businesses and developers for development in accordance with the Planned Technology Development District zoning. (c) Any residential, civic, office, commercial, industrial or miscellaneous use type listed in the Roanoke County Zoning Ordinance, that requires a Special Use Permit, shall also require a Special Use Permit under this Planned Technology District rezoning, except the specific use types listed below: (i) Day care center: Parcels A, E, F, G, H and I. (ii) Cultural services: Parcels A, E, F, G, H and I. (iii) Safety services: Parcels A, E, F, G, H and I. (iv) Commercial indoor sports and recreation: Parcels A, E, F, G, H and I. 2. Permitted Uses: Unless otherwise prohibited herein, sites within the PARK shall be used for the following purposes only: (a) Manufacturing, processing or assembly operations (b) Commercial or industrial flex space (office/warehouse combination) 2 c , ~ ~ ~~ (c) Research or experimental laboratory (d) Commercial or office uses as well as business services incidental to any of the foregoing (e) Retirement housing (fl Life care facility (g) Educational facilities, college/university (h) Institutional and civic uses 3. Prohibited Uses: No use of any site, lot or building shall be made which causes or creates, or is likely to cause or create, a hazard or nuisance to adjacent properties, or which would violate the zoning ordinance of Roanoke County. In addition, the following uses are specifically prohibited within the boundaries of the PARK: (a) Acetylene gas manufacturer and wholesale distributor (b) Asphalt manufacturing or refining (c) Birch the or terra cotta manufacturer (d) Cement, lime, plaster manufacturer (e) Creosote manufacturing or treatment plants (fl Distillation of bones, coal, petroleum, refuse and tar (g) Explosives, ammunition, fireworks and gun powder manufacture (h) Fat rendering, production of fats and oils from animal or vegetable products by boiling or distillation (i) Garbage, offal and animal reduction or processing (j) Linseed oil, shellac, turpentine, manufacture or refining 3 ~ , (k)' Automobile `storage ~ for wrecking, dismantling of junk cars for salvaged parts (1) Any use or trade, which, through properly and safely operated with ordinary care and according to good and reasonable practice, causes noxious or offensive odors, gas, fumes, smoke, dust, vibration or noise substantially affecting other uses of property permitted in the PARK (m) Construction yards (n) Recycling centers and stations (o) Scrap and salvage services (p) Surplus sales (c~ Truck stops (r) Automobile dealership, new and used, auto and truck sales and service establishments (s) Broadcasting tower (t) Other uses not listed or unknown but with similar impacts of those uses listed above. Where it is unclear whether or not a particular use of the PARK is permitted or prohibited hereunder, the TOWN shall decide whether or not such use is prohibited, and its decision shall be final and binding upon all persons. 4. Building Standards: All buildings, structures, and improvements shall be constructed and maintained in accordance with the following standards, unless an exception is approved in writing by the TOWN: (a) Exterior walls of each building shall be finished with approved tilt-up concrete, concrete panel construction, brick, architectural block, or in the case of metal, an architectural rendering of an appropriately designed facade must be submitted to the TOWN for its approval. Those buildings having a residential appearance may use exterior wall materials customarily found in residential construction. On Parcels G and H, it is the preference of the Town for any building constructed facing the Parkway, windows should be minimized and it is preferred the use of non-reflective, no-glare material. Earth-tone 4 colors of matte gray or flat brown are preferred. On Parcels "G" and "H" on the concept plan dated October 26, 1999, Mattern 8v Craig, Inc., all exterior building materials shall be residential in character. The exterior wall materials shall be limited to brick, stone, wood, vinyl or aluminum siding and other materials customarily found on residential structures. Exterior colors shall be predominately earth tone colors. On Parcels "G" and "H" roof pitch shall be no less than a 4/ 12 pitch and roof materials shall be non- reflective, earth tone colors. Buildings constructed on Parcel "A" will be oriented inward on a central, landscaped paving area. No customer parking shall be permitted to the rear of the buildings. The Town and Roanoke County may amend this if a unique use is presented which would improve and enhance the Park's development. (b) The height of all buildings, including other structures, will be according to the site components as identified in the Master Development Plan: (i) Parcel G: Shall not be more than twenty-five (25) feet. (ii) Parcel H: Shall not be more than thirty-five (35) feet. (iii) Parcels A, C, and I: Shall not be more than forty-five (45) feet. (iv) Parcels E and F: Shall not be more than sixty (60) feet. (c) No temporary buildings, travel trailers, mobile homes or storage facilities shall be stored on a lot except as necessary during construction periods but then only for the periods during which actual construction is being pursued. (d) Prefabricated tool or utility sheds shall be prohibited. (e) A colored architectural rendering of the proposed building shall be submitted to and approved by the TOWN. This shall include elevations and material samples so that the TOWN can determine compliance with these covenants. This approval shall be obtained from the TOWN prior to requesting a building permit from Roanoke County. (fl Planned expansion or renovation for all buildings or structures must meet or exceed the quality of the initial structure. Where expansion is planned to one side of an existing building, a wall of temporary material may be erected, provided such expansion is performed within the time period prescribed on the approved site plan. If said 5 1 ~ expansion is not accomplished within the approved time, a permanent wall of suitable materials shall be erected within ninety (90) days. The TOWN may grant a single one-year extension. (g) All electrical and mechanical apparatus, equipment, fixtures (other than lighting fixtures), conduits, ducts, flues, and pipes located on the exterior of any building shall be concealed from view from any public street and shall be architecturally treated in a manner acceptable to the TOWN. Where residential type structures are constructed it may not be feasible to conceal chimneys and other apparatus and their use may be approved following review and approval from the Town. (h) Parking lots, loading/unloading areas and lot lighting shall meet the standards of the Roanoke County Zoning Ordinance, as amended. The maximum permitted mounting height for any lighting fixture shall be twenty-five (25) feet. (i) The TOWN shall not be responsible for maintenance of any site improvements. (j) Signs shall meet Section 30-93-13 (D) which is Commercial District C-1 of the Roanoke County Zoning Ordinance, as amended. Freestanding signs shall not be more than ten (10) feet in height. To create apark-like setting, monument type signs will be encouraged. (k) Electrical and telephone services -Reserved. 5. Outside Storage: No materials, supplies, equipment, trash, or refuse shall be stored on the property except inside a building or behind a visual barrier approved by the TOWN which screens the stored matter from view from streets and adjoining sites; which barrier shall not be less than eight (8) feet in height or two (2) feet above the stored matter, whichever is higher, unless written approval from the TOWN allows an exception. The request for this exception must come in writing and must be accompanied by engineering plans for review. Except with the prior written approval of the TOWN, storage areas shall not be located between a building and a street. Plans for such storage areas must be submitted to the TOWN for approval prior to installation. 6. Construction Date: If, after one (1) year from the date of purchase of the property from the TOWN, the then record property owner has not begun in good faith the actual construction of a proposed building, the TOWN shall have the right and option to reacquire the property by refunding the said record property owner the amount of the original purchase price per acre paid to the TOWN for the property, less and except real estate commissions and other related expenses paid by the TOWN; whereupon the said record property owner 6 i ~ shall forthwith convey the property back to the TOWN. At any time after the aforementioned one-year period, the TOWN shall have the right to exercise its option to re-acquire the property. Settlement shall take place within sixty (60) days after the TOWN exercises its option. The option shall be exercised by mailing written notice thereof to the record property owner. In the event that the record property owner for any reason fails or refuses to convey title back to the TOWN as required herein, then, in that event, the TOWN shall have the right to enter upon and take possession of said property, together with all necessary rights and causes of action necessary to have title to the property conveyed back to the TOWN or its assigns. The TOWN may grant written exceptions to this section if it determines that it is in the best interest of the PARK development to extend the construction period. 7. Resale of Property: In the event that any owner of unimproved property or any portion thereof shall desire to sell all or a portion thereof, the TOWN must approve any subdivision or sale and shall have the first right and option to purchase said property at the same purchase price per acre paid to the TOWN by the original purchaser. Prior to such sale, the property owner shall notify the TOWN by registered or certified mail of its intentions to sell the property or any portion thereof. Said notice shall describe the exact parcel intended to be sold. The TOWN shall have sixty (60) days from receipt of said notice in which to exercise the option, and settlement shall take place within sixty (60) days after the date the TOWN exercises its option. The option shall be exercised by mailing written notice thereof to the record property owner at any time within the option period. 8. Subdivisions: No owner of any property in the PARK shall subdivide a site without the prior written consent of the TOWN. No owner of any property may lease an undeveloped site or any portion thereof without the prior written consent of the TOWN. The subdivision of any tract will have to comply with the provisions of the Roanoke County Subdivision Ordinance, as amended. 9. Site Maintenance: Each property owner shall be responsible for maintaining its property in a manner that enhances the appearance of the PARK. The premises shall be kept free of debris and trash of any sort, and lawns and landscaping shall be kept in a state of good repair. Maintenance of landscaping and lawns shall include all necessary planting, cutting, watering, fertilizing, aerating, seeding, spraying, pruning, weeding and required replacements. 10. Dammed or Destroyed Buildings: If any building or other improvement in the PARK be damaged or destroyed by fire, storm, explosives, or otherwise, then, in that event, all debris resulting from such damage or destruction shall be cleaned and removed from said property within thirty (30) days of the said damage or destruction. If any building or other improvement is to be reconstructed, such construction shall begin within six (6) months of the 7 .~ date of such damage or destruction, or the land shall be graded and restored to substantially the condition, which existed prior to initial construction. 11. Streets: All streets and roadways constructed by the TOWN within the PARK are dedicated to public use, and shall not be private streets, and as such, are dedicated to all owners and lessees of lots in the PARK for the reasonable use and enjoyment of their properties, including the free use thereof for the installation, maintenance, and operation of public utilities. Owners of tracts may construct interior private roadways that connect to public streets upon approval of a site plan by Roanoke County. However, the TOWN reserves aright- of-way of ingress and egress across these streets to its other property, or to any other streets within the PARK that the TOWN develops in the future. 12. Stormwater Management: The TOWN has identified the location of stormwater management facilities within the PARK. It is the responsibility of the owners of properties upon which these are served, to construct these facilities. The Property Owners Association set forth in Section 15 within will handle maintenance of the regional stormwater management areas. 13. Fuel Storage Tanks: Unless prohibited by law, every tank for the storage of fuel installed outside any building shall be located above the surface of the ground. 14. Trails: The Town intends to jointly develop the trails with Roanoke County and others. (a) All trails shown on the Master Development Plan are reserved for public use and will be constructed at a future time as public and private funds are made available. (b) Trail easements shall be dedicated at time of subdivision and platting. (c) Construction of the trail system shall be phased to coincide with the construction of the various uses in the PARK. The intent is to develop the system in conjunction with the development of the PARK. (d) The TOWN may convey ownership and maintenance responsibility of these trails to a public or private entity in the future. 15. Property Owners Association: After the construction of public improvements at the PARK, the TOWN intends to establish a Property Owners Association to fund and manage the maintenance of stormwater management 8 facilities, landscaping, signs and other improvements. 16. Amendments: Except as provided herein, each of the covenants, conditions and restrictions set forth herein may as to all persons and property be waived, released, rescinded, modified, altered or amended by the TOWN. The TOWN expressly reserves the right, after consultation with Roanoke County to amend these restrictions by document recorded in the Clerk's Office of the Circuit Court of Roanoke County. 17. Liability of TOWN: Each owner, lessee and occupant of property in the PARK shall, and does, hereby indemnify and hold harmless the TOWN, its agents, officers, employees, and representatives from and against any and all claims for injury or death to persons, or damage to or loss to property arising out of the construction, use, operation and/or maintenance of improvements within the PARK, the use and/or possession of any property, and the conduct of business or any other activities within the PARK. 18. Duration: The covenants, conditions and restrictions set forth herein, along with amendments, shall be in full force and effect immediately upon adoption by resolution of the TOWN and shall be binding on all property within the PARK and the owners thereof, their heirs, successors and assigns for a period of twenty (20) years from the date of adoption, after which period said covenants, conditions, and restrictions shall be automatically extended for successive periods of ten (10) years unless an instrument executed by the owners of two-thirds of the number of sites within the PARK and has been recorded terminating the covenants, conditions and restrictions set forth herein. 19. Severability: If any covenants, conditions, restrictions or portion thereof, set forth herein, be declared invalid by a court of competent jurisdiction, such invalidity will not invalidate any of the remaining covenants, which shall remain in full force and effect. 9 TOWN OF VINTON State of Virginia County of Roanoke The foregoing instrument was acknowledged before me this /s day of ~4~-r-~ 1999, by ~~1~' ~a~ Notary Public My commission expires: 30 0 c ~ o i .~~~3 ~ / p /~ ~ ' // o ~~ / / / o 0 / R-1 / _~ ~ ~ mo ' • CHURCH . r ,~ ~~ ~~ ~~ ~- ~~r 8 F . ~p_,vr ,,, ~ ~~4 / . <., / / \\. I / 7A AREA - - - \~ '~ ~~ ~iURCH /' ~ ~ 1 ©_ ~ .._ ' I ~~ i i ,. ~ - " ~E CARE FACILIY~~ -- ,1, t6.3 ~8-- ~ "" 3F ~ t ~ sbw c ~ f o ~ i • ~~ ~ i ~ I I •~ ,~ \ o I' I ~ • / ~ .- 41~ / l~e'= • / / „~ ``~ ,r....._ ~ ~ ~~~' 8F , „w ~~ •~ ~ ~~ / _ -~» ~ _- _- _ ~ ~ 1 ~ - ~ ONAI. ~'~. ~ ...__...-T .. ~ .o+' 42 ACR ~ / ~~ 0 ~~ ~ ' ~ a / _ d ~ „~ -~ Mattern & Cral % P VENT PER DAY CONSUL77N0 EN4INSER8 • BURVeYOR9 43.3 i:°eo00o NOT TO SCALE 701 PIRBT 07'REET. 8W 16.3 ~o ROANOKE, YIROINIA !4010 4.4 Owl at4a.aaN>t .r OCT08ER 26, 1999 0401 Mi-70Y1 PAX M~.s\+~sw.o~e PETITIONER: • TOWN OF.VI~lTON ~ CASE NUMBER: 38-10/99 ~ ~"' Planning Commission Hearing Date: October 5, 1999 Board of Supervisors Hearing Date: October 26, 1999 A. REQUEST Petition of The Town of Vinton to rezone 99.38 acres from R-1 to PTD, in order to develop mixed residential, commercial and industrial uses, located at the 2100 block of Hardy Road, in the Vinton Magisterial District. B. CITIZEN COMMENTS Charles Mitchell, Glenn Reed, John Miller and Robert Arbogast, citizens in the surrounding neighborhoods, all spoke against the petition. Mr. Mitchell expressed concern that the conceptual plans are not specific enough and have changed over time. Other concerns were as follows: noise and light pollution, loss of mountain views, loss of property value and Hardy Road traffic congestion. C. SUMMARY OF COMMISSION DISCUSSION Mr. Witt expressed concern about the lack of specificity in the plans particularly regarding the trail system. After presentations by the petitioner, questions and answers, Mr. Witt stated that he had more assurance that the conceptual plan and proffered conditions would be followed. Mr. Ross expressed concern regarding the feasibility of the assisted care facility due to its location and distance from a hospital. Mr. Thomason expressed concern about some of the commercial uses that would be allowed and petitioner agreed to revise proffers to address these concerns. Mr. Robinson congratulated the Town of Vinton for producing swell-designed conceptual plan. D. PROFFERED CONDITIONS All submitted materials, including covenants, are proffered conditions. In addition, the following proffers apply: On Parcels "G" and "H" on the concept plan dated, August 1999, Mattern & Craig, Inc., all exterior building materials shall be residential in character. The exterior wall materials shall be limited to brick, stone, wood, vinyl or aluminum siding and other materials customarily found on residential structures. Exterior colors shall be predominantly earth tone colors. On Parcels "G" and "H" roof pitch shall be no less than a 4/12 pitch and roof materials shall be non-reflective, earth tone colors. 2. Buildings on Parcel "A" identified on the concept plan dated August, 1999, Mattern & Craig, Inc., shall be oriented inward on a central, landscaped parking area. No customer parking shall be permitted to the rear of the buildings. 3. Any residential, civic, office, commercial, industrial or miscellaneous use types listed in the Roanoke County Zoning Ordinance, that require a Special Use Permit, shall also require a Special Use Permit under this Planned Technology District rezoning. 4. Broadcasting Towers shall be prohibited. -~ 2 E. COMMISSION ACTION(S) Mr. Robinson moved to recommend approval of the petition with the proffered conditions. The motion for approval carried with the following roll call vote: AYES: Ross, Thomason, Witt, Robinson, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other ;. Terry Harringto , Secr ry Roanoke Co my Planning Commission CCT-~'~-°9 rRi 10 51 ~?~~ October 22, 1999 T V It'!'?\ '~J ( j{7 i I\~ T ~~'~', " I1 1. ~: ~ . ~ 4 ~I -` ~ ~ ~ ~ : .. . . , . ~ro~N o~ vINTO~ sa 311 S. POLLARD STREET VINTON, VIRGINIA 24179 PHONE (640) 88J-06o7 FAX (6d0) 889-OB21 B. CLAYTON GOODMAN, III TOWN MANAGER Mr. Terry Harrington, AICP Secretary ,Roanoke County Planning Commission Department of Community Development P.O. Box 29800 Roanoke, VA 24018 Re: Town of Vinton -McDonald Farm, Tax Map Number 71.11-1-1 PTD District Rezoning Appl~cntion and Proffers Dear Terry: I have provided each Council member with a copy of the most recent edition of the proposed covenants for the McDonald Farm. I asked the Council to review the covenants and advise me of any concerns they may have regarding the proposed covenants. Several Council members have informed me that at the November 2, 1999 Council meeting they will vote to remove one proffer. Since you must receive notice of any changes to the proffer by today, I thought I would notify you of the Council's intent to act. The one profFer, which several Council members have asked to be removed from the rezoning process, is the site plan rendering of a wet pond located on the open space adjacent to the large block barn. The plan identifies this area as section J. Please inform the Board of Supervisors that the Town Council respectfully requests that this proffer be removed from the Town's application. I would also like to summarize the Town's application regarding utilities. As we have discussed over the past two months, the PTD District states that utilities shall be underground unless the type of service necessary for normal activities of the industry or business shall prohibit underground installation. It is my understanding that a portion of the u Rmahasdiscvssion~ nd atb he Panning which may be m violation of the PTD poliwes. Dunng o y Commission's public hearing you discussed the need for the County staff to prepare an amendment to the PTD ordinance which may allow above ground primarythat I believ e that due to the 3 sphase language has been prepared, but I have informed my Counc service required for the site and cost factor as indicated by the AEP personnel, it is necessary for the Park to have primary service above ground. The CRT Park is e Count gP arming sdtaff can support to be underground but not the primary line, I hope that th Y language, which would permit primary service above ground for the McDonald Farm. ,O;~T-~~_Q9 „~i ~~ 5~, !'I~~I TO~,;iI~I Or ','IdT0,,1 rR1J Id0. ~~:^+~8~~~^?: P. n l'~ -. ~~ Terry Harrington October 22, 1999 Page 2 During a breakfast meeting today with Mayor Charles Held, Eelvmeral~ssues regard Sb he McDonald Nickens, Anita McMillan and Kevin Boggess, we discus Farm PTD. I also tried to describe the process for future changes in use in ~e a iCO e u ~TDo p°~y omhoeme p informed the group that tf a large developer such as a. Wal- a , su ply company asked to develop in the park; it would require a hearinn would be requhredssiThd P care facility site were to be used for commercial use a rezoning $ group also discussed the proffer that a special use permit would be retation of these items andtrths County Code requires a SUP. Questions arose regarding the ant rp my understanding that a meeting will be scheduled to clarify these issues before the Board meeting. I wanted to thank Janet Scheid and you for working over the pasndmm nhs hanges have been made McMillan and I on this proJect•these changes have strengthened the development and will result in to the project. I believe that S future positive development outcomes for the Town and County. Sincerely, ~~ B. Clayton Goodman, III Town Manager Cc: Anita McMillan Janet Scheid Town Council Elmer Hodge Tim Gubala Kevin Boggess Dr. Harry Nickens S-a PROTECTIVE COVENANTS, CONDITIONS AND RESTRICTIONS FOR THE McDONALD FARM Whereas, the Town of Vinton, hereinafter referred to as the "TOWN", is the owner of a certain tract of land known as the McDONALD FARM, which real estate is more particularly described in Exhibit "A" attached hereto and by this reference made. a part hereof, and which real estate is hereinafter referred to as the "PARK"; and Whereas, the TOWN intends to jointly develop with Roanoke County and sell and/or lease parcels of land in the PARK for office, commercial, residential and industrial use in conformance with the standards of the Planned Technology Development District zoning regulations; and Whereas, the TOWN desires to impose upon the PARK certain protective covenants, conditions, and restrictions for the purpose of ensuring the orderly development of the PARK, protecting the environment, and providing that the use of the PARK will not adversely affect the health and safety of residents and workers in the vicinity of the PARK, or the use, or development of property within and adjacent to the PARK; and Whereas, the TOWN may .designate an agent, an administrative body or Authority~,to administer the protective covenants, conditions and restrictions for the PARK. . Now, therefore, the TOWN hereby declares and provides that each and every parcel of real estate within the PARK shall be conveyed subject to the following covenants, conditions, and restrictions which shall be binding upon all purchases or lease of real estate within the PARK, the heirs thereof, successors, or assigns to ensure proper use and appropriate development of each building site and the grounds thereof, to protect the environment and aesthetics of the PARK, to guard against the erection thereof of structures built of improper or unsuitable materials; and in general, to provide for a high quality of development so that each building site will not adversely affect the health or safety of residents or workers in the area nor be detrimental to the use or development of other properties in the PARK, and Further, that a copy of these Protective Covenants, Conditions, and Restrictions shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, and shall be binding upon and running with the land, including each and every parcel, whether sold or leased in whole or in part and by reference 1 ~ , S-a made a part of each and every deed, option, lease or other grant of any interest in and to any parcel thereof as a part of the terms thereof. 1. Property Development: The TOWN intends to jointly develop the property with Roanoke County and others in a phased manner as a business park with mixed uses. (a) A Master Development Plan prepared for the TOWN, showing a general arrangement of sites, an access road and water and sewer lines, shall serve as a guide in the overall sale of sites and development of the PARK. The TOWN may alter the size and configuration of these sites provided the standards are maintained and depending upon the specific needs and requirements of businesses desiring to purchase and develop land within the PARK. Said plan shall be maintained on file in the office of the Town Manager and the Roanoke County Director of Economic Development. (b) The TOWN intends to develop the PARK in phases with the assistance of Roanoke County. Tracts of land within the PARK will be marketed and sold to businesses and developers for development in accordance with the Planned Technology Development District zoning. (c) Any residential, civic, office, commercial, industrial or miscellaneous use type listed in the Roanoke County Zoning Ordinance, that requires a Special Use Permit, shall also require a Special Use Permit under this P'~anned Technology District rezoning. 2. Permitted Uses: Unless otherwise prohibited herein, sites within the PARK shall be used for the following purposes only: (a) Manufacturing, processing or assembly operations (b) Commercial or industrial flex space (office/warehouse combination) (c) Research or experimental laboratory (d) Commercial or office uses as well as business services incidental to any of the foregoing (e) Retirement housing (fl Assisted living facility (g) Institutional -upon review and approval of the Town 2 ~-~ 3. Prohibited Uses: No use of any site, lot or building shall be made which causes or creates, or is likely to cause or create, a hazard or nuisance to adjacent properties, or which -would violate the zoning ordinance of Roanoke County. In addition, the following uses are specifically prohibited within the boundaries of the PARK: (a) Acetylene gas manufacturer and wholesale distributor (b} Asphalt manufacturing or refining (c) Birch the or terra cotta manufacturer (d) Cement, lime, plaster manufacturer (e) Creosote manufacturing or treatment plants (ff Distillation of bones, coal, petroleum, refuse and tar (g) Explosives, ammunition, fireworks and gun powder manufacture (h) Fat rendering, production of fats and oils from animal or vegetable products by boiling or distillation (i) Garbage, offal and animal reduction or processing (j) Linseed oil, shellac, turpentine, manufacture or refining (k) Automobile storage for wrecking, dismantling of junk cars for salvaged parts (1) Any use or trade, which, through properly and safely operated with ordinary care and according to good and reasonable practice, causes noxious or offensive odors, gas, fumes, smoke, dust, vibration or noise substantially affecting other uses of property permitted in the PARK (m) Construction yards (n) Recycling centers and stations (o) Scrap and salvage services 3 S ~~, (p) Surplus sales (q) Truck stops (r) Automobile dealership, new and used, auto and truck sales and service establishments (s) Broadcasting tower (t) Other uses not listed or unknown but with similar impacts of those uses listed above Where it is unclear whether or not a particular use of the PARK is permitted or prohibited hereunder, the TOWN shall decide whether or not such use is prohibited, and its decision shall be final and binding upon all persons. 4. Building Standards: All buildings, structures, and improvements shall be constructed and maintained in accordance with the following standards, unless an exception is approved in writing by the TOWN: (a) Exterior walls of each building shall be finished with approved tilt-up concrete, concrete panel construction, brick, architectural block, or in the case of metal, an architectural rendering of an appropriately designed facade must be submitted to the TOWN for its approval. Those buildings having a residential appearance may use exterior wall materials customarily found in residential construction. On sites G and H, it is the preference of the Town for any building ` constructed facing the Parkway, windows should be minimized and it is preferred the use of non-reflective, no-glare material. Earth-tone colors of matte gray or flat brown are preferred. On Parcels "G" and "H" on the concept plan dated August 1999, Mattern & Craig, Inc., all exterior building materials shall be residential in character. The exterior wall materials shall be limited to brick, stone, wood, vinyl or aluminum siding and other materials customarily found on residential structures. Exterior colors shall be predominately earth tone colors. On Parcels "G" and "H" roof pitch shall be no less than a 4/ 12 pitch and roof materials shall be non- reflective, earth-tone colors. Buildings constructed on Parcel "A" will be oriented inward on a central, landscaped paving area. No customer parking shall be permitted to the rear of the buildings. The Town and Roanoke County may amend this if a unique use is presented which would improve and enhanced the Park's development. 4 . ~ '°~ ~- (b) The height of all buildings, including other structures, will be according to the site components as identified in the Master Development Plan: (i) Sites G: Shall not be more than twenty-five (25) feet. (ii) Site H: Shall not be more than thirty-five (35) feet. (iii) Sites A, C, and I: Shall not be more than forty-five (45) feet. (iv) Sites E and F: Shall not be more than sixty (60) feet. (c) No temporary buildings, travel trailers, mobile homes or storage facilities shall be stored on a lot except as necessary during construction periods but then only for the periods during which actual construction is being pursued. (d) Prefabricated tool or utility sheds shall be prohibited. (e) A colored architectural rendering of the proposed building shall be submitted to and approved by the TOWN, This shall include elevations and material samples so that the TOWN can determine compliance with these covenants. This approval shall be obtained from the TOWN prior to requesting a building permit from Roanoke County. (f) Planned expansion or renovation for all buildings or structures must meet or exceed the quality of the initial structure. Where expansion is planned to one side of an existing building, a wall of temporary material may be erected, provided such expansion is performed within the time period prescribed on the approved site plan. If said expansion is not accomplished within the approved time, a permanent wall of suitable materials shall be erected within ninety (90) days. The TOWN may grant a single one-year extension. (g) All electrical and mechanical apparatus, equipment, fixtures (other than lighting fixtures), conduits, ducts, flues, and pipes located on the exterior of any building shall be concealed from view from any public street and shall be architecturally treated in a manner acceptable to the TOWN. Where residential type structures are constructed it may not be feasible to conceal chimneys and other apparatus and their use may be approved following review and approval from the Town. (h) Parking lots, loading/unloading areas and lot lighting shall meet the standards of the Roanoke County Zoning Ordinance, as amended. The maximum permitted mounting height for any lighting fixture shall be twenty-five (25) feet. 5 r~ (i) The TOWN shall not be responsible for maintenance of any site improvements. (j) Signs shall meet Section 30-93-13 (D) which is Commercial District C-1 of the Roanoke County Zoning Ordinance, as amended. Freestanding signs shall not be more than ten (10) feet in height. To create spark-like setting, monument type signs will be encouraged. (k) Electrical and telephone services -Reserved. 5. Outside Storage: No materials, supplies, equipment, trash, or refuse shall be stored on the property except inside a building or behind a visual barrier approved by the TOWN which screens the stored matter from view from streets and adjoining sites; which barrier shall not be less than eight (S) feet in height or two (2) feet above the stored matter, whichever is higher, unless written approval from the TOWN allows an exception. The request for this exception must come in writing and must be accompanied by engineering plans for review. Except with the prior written approval of the TOWN, storage areas shall not be located between a building and a street. Plans for such storage areas must be submitted to the TOWN for approval prior to installation. 6. Construction Date: If, after one (1) year from the date of purchase of the property from the TOWN, the then record property owner has not .begun in good faith the actual construction of a proposed building, the TOWN shall have the right and option to reacquire the property by refunding the said record property owner the amount of the original purchase price per acre paid to the TOWN for the property, less and except real estate commissions and other related expenses paid by the TOWN; whereupon the said record property owner shall forthwith convey the property back to the TOWN. At any time after the aforementioned one-year period, the TOWN shall have the right to exercise its option to re-acquire the property. Settlement shall take place within sixty (60) days after the TOWN exercises its option. The option shall be exercised by mailing written notice thereof to the record property owner. In the event that the record property owner for any reason fails or refuses to convey title back to the TOWN as required herein, then, in that event, the TOWN shall have the right to enter upon and take possession of said property, together with all necessary rights and causes of action necessary to have title to the property conveyed back to the TOWN or its assigns. The TOWN may grant written exceptions to this section if it determines that it is in the best interest of the PARK development to extend the construction period. 7. Resale of Property: In the event that any owner of unimproved property or any portion thereof shall desire to sell all or a portion thereof, the TOWN must approve any subdivision or sale and shall have the first right and option to purchase said property at the same purchase price per acre paid to the TOWN by the original purchaser. Prior to such sale, the property owner shall notify the TOWN by registered or certified mail of its intentions to sell the property 6 F''~y ~~ y ~w 4M or any portion thereof. Said notice shall describe the exact parcel intended to be sold. The TOWN shall have sixty (60) days from receipt of said notice in which to exercise the option, and settlement shall take place within sixty (60) days after the date the TOWN exercises its option. The option shall be exercised by mailing written notice thereof to the record property owner at any time within the option period. 8. Subdivisions: No owner of any property in the PARK shall subdivide a site without the prior written consent of the TOWN. No owner of any property may lease an undeveloped site or any portion thereof without the prior written consent of the TOWN. The subdivision of any tract will have to comply with the provisions of the Roanoke County Subdivision Ordinance, as amended. 9. Site Maintenance: Each property owner shall be responsible for maintaining its property in a manner that enhances the appearance of the PARK. The premises shall be kept free of debris and trash of any sort, and lawns and landscaping shall be kept in a state of good repair. Maintenance of landscaping and lawns shall include all necessary planting, cutting, watering, fertilizing, aerating, seeding, spraying, pruning, weeding and required replacements. 10. Damage or Destroyed Buildings: If any building or other improvement in the PARK be damaged or destroyed by fire, storm, explosives, or otherwise, then, in that event, all debris resulting from such damage or destruction shall be cleaned and removed from said property within thirty (30) days of the said damage or destruction. If any building or other improvement is to be reconstructed, such construction shall begin within six (6) months of the date of such damage or destructiop, or the land shall be graded and restored to substantially the condition, which existed prior to initial construction. 11. Streets: All streets and roadways constructed by the TOWN within the PARK are dedicated to public use, and shall not be private streets, and as such, are dedicated to all owners and lessees of lots in the PARK for the reasonable use and enjoyment of their properties, including the free use thereof for the installation, maintenance, and operation of public utilities. Owners of tracts may construct interior private roadways that connect to public streets upon approval of a site plan by Roanoke County. However, the TOWN reserves a right- of-way of ingress and egress across these streets to its other property, or to any other streets within the PARK that the TOWN develops in the future. 12. Stormwater Management: The TOWN has identified the location of stormwater management facilities within the PARK. It is the responsibility of the owners of properties upon which these are served, to construct these facilities. The Property Owners Association set forth in Section 15 within will handle maintenance of the regional stormwater management areas. 13. Fuel Storage Tanks: Unless prohibited by law, every tank for the storage of fuel installed outside any building shall be located above the surface of ~., ° ~,. the ground. 14. Trails: The Town intends to jointly develop the trails with Roanoke County and others. (a) AlI trails shown on the Master Development Plan are reserved for public use and will be constructed at a future time as public and private funds are made available. (b) Trail easements shall be dedicated at time of subdivision and platting. (c) Construction of the trail system shall be phased to coincide with the construction of the various uses in the PARK. The intent is to develop the system in conjunction with the development of the PARK. (d) The TOWN may convey ownership and maintenance responsibility of these trails to a public or private entity in the future. 15. Property Owners Association: After the construction of public improvements at the PARK, the TOWN intends to establish a Property Owners Association to fund and manage the maintenance of stormwater management facilities, landscaping, signs and other improvements. 16. Amendments: Except as provided herein, each of the covenants, conditions and restrictions set forth herein may as to all persons and property be waived, released, rescinded, modified, altered or amended by the TOWN. The TOWN expressly reserves the right, after consultation with Roanoke County to amend these restrictions by document recorded in the Clerk's Office of the Circuit Court of Roanoke County. 17. Liability of TOWN: Each owner, lessee and occupant of property in the PARK shall, and does, hereby indemnify and hold harmless the TOWN, its agents, officers, employees, and representatives from and against any. and all claims for injury or death to persons, or damage to or loss to property arising out of the construction, use, operation and/ or maintenance of improvements within the PARK, the use and/or possession of any property, and the conduct of business or any other activities within the PARK. 18. Duration: The covenants, conditions and restrictions set forth herein, along with amendments, shall be in full force and effect immediately upon adoption by resolution of the TOWN and shall be binding on all property within the PARK and the owners thereof, their heirs, successors and assigns for a period of twenty (20) years from the date of adoption, after which period said covenants, conditions, and restrictions shall be automatically extended for successive periods ' ~. of ten (10) years unless an instrument executed by the owners of two-thirds of the number of sites within the PARK and has been recorded terminating the covenants, conditions and restrictions set forth herein. 19. Severability: If any covenants, conditions, restrictions or portion thereof, set forth herein, be declared invalid by a court of competent jurisdiction, such invalidity will not invalidate any of the remaining covenants, which shall remain in full force. and effect. TOWN OF VINTON State of Virginia, County/ City/Town of Vinton, to wit: The foregoing signature of of the Town of Vinton, Virginia, was acknowledged before me this day of 1999. ~, Notary Public My commission expires: 9 ~,...~~ ~ STAFF REPORT Case Number: 38-10/99 Applicant: Town of Vinton Prepared by: Janet Scheid Date: October 5, 1999 PART I A. EXECUTIVE SUMMARY This petition is generally consistent with the Roanoke County Community Plan and the Economic Deveiopment Plan contained within. The petitioner has proposed a mixed use development that, with minor modifications and strengthened design guidelines, will be an appropriate use of this parcel. Any development on this site will have impacts on the surrounding property owners and the community. The petitioners proposal includes provisions that will minimize the impact of this particular development plan. Staff recommends that some of these standards be strengthened. In addition, staff has concerns regarding future increased traffic on this section of Hardy Road as this mixed use park is developed, and encourages consideration of improvements to this road. B. DESCRIPTION OF PETITION Petitioner requests to rezone 99 acres from R-1,Single-family residential to PTD, Planned Technology District to develop a mixed-use residential/commercial/industrial park. The land is in east Roanoke County and has been owned by the Town of Vinton since 1985. The two localities are working in a cooperative manner to develop and market this property. Under the recently approved gainsharing agreement between the two localities, costs of this development, as well as future tax revenues generated by this development, will be shared. C. APPLICABLE REGULATIONS 1. The Planned Technology District (PTD) allows a wide variety of residential, civic, commercial, industrial and miscellaneous uses. The amount of residential development is limited in this district to 15% of the total gross square footage of developed space. The following additional site deveiopment regulations apply and are included in Section 30-63-3 of the Roanoke County Zoning Ordinance: 1 A. Minimum district size is 15 acres B. Front setback from existing public streets is 30 feet C. Buffer yards are determined by the Zoning Administrator D. Lot coverage not to exceed 75% E. Public or private streets permitted F. Height of structures- 45 feet, unless increased buffers are provided G. Utilities shall be underground 2. Site plan review is required. 3. Commercial entrance permits will be required from VDOT. 4. Realignment of Feather Road will require review and approval of VDOT. 5. Stormwater management plan will be required. 2 s-a PART 11 A. ANALYSIS OF EXISTING CONDITIONS History of the Farm The McDonald Farm compound is typical of the Blue Ridge Scotch-Irish settlement pattern with a cluster of homes and barns located high in the watershed and roads and fields extending from this central hub. Barns are placed within easy access to the house and can be seen from the house. The farm is locally known as the site of a dairy farm operation dating back to the early 1800's. The original farmstead contained about 400 acres, stretching to Chestnut Mountain. The original home place, known as the Thrasher Cabin, was removed in the early 1930's and replaced by the current house. This house was seriously damaged by fire in the 1970's and its original form and architectural significance have been compromised by post-fire construction. In 1985 the Town of Vinton purchased the McDonald Farm. Soon thereafter, the Town participated in discussions about developing the farm in conjunction with Explore Park -possibly using the farm as a lodging and food establishment base for the Park. As the main emphasis of Explore Park changed, it became apparent that is was no longer feasible to think the 100-acre McDonald Farm could be developed along with the Park. Since that time the land has been leased for agricultural purposes. 2. The Barns Some of the most significant structures on the property include two wooden barns that were used as milking barns until the mid-1930's. These barns are in fair condition and currently store hay and farm equipment. In 1938, to meet new dairy sanitation requirements, the large concrete block dairy barn was constructed. The roof of this barn is modeled after its predecessor German-heritage barns and remains in fairly solid condition. 3. Descri.~tion of the Property The McDonald Farm is a 99 acre parcel of land located in eastern Roanoke County between the Town of Vinton, Hardy Road (Route 634) and the Blue Ridge Parkway. This parcel is the largest remaining easily developable parcel of land in the east end of the County. The land is currently zoned R-1,single-family residential. -a The property is bisected by a broad ridge that ranges in elevation from 1165' to 1129'. This ridge formation is paralleled by a valley approximately 500' to the north. The valley falls from an elevation of 1140' near the Blue Ridge Baptist Church to 1074' at the western property line. From the ridge, the land falls away toward the Blue Ridge Parkway and Roanoke River Gorge on the southern side, at slopes ranging from 10 to 20 percent. This ridge area affords spectacular views from the property towards the south west. The farm is bordered on the entire southern side by the Blue Ridge Parkway. There exists a relatively wide 450 foot buffer of deciduous trees on National Park Service property between the McDonald Farm and the Parkway road. Portions of the farm property are visible from the Blue Ridge Parkway. Traveling south on the Parkway road, just before the bridge that goes over Hardy Road, the farm property near the Blue Ridge Baptist Church and a finger shaped area of land along the ridge line are visible. This area is a mapped Blue Ridge Parkway viewshed on the Future Land Use maps of the Roanoke County Community Plan. There is a 5-acre block of hardwoods in the southwest corner of the site which buffers a portion of Montgomery Village Subdivision from the farm. There is a 100' American Electric Power easement on the property cutting across the northwest corner of the Farm. This easement contains a 138kV transmission line and there is one lattice tower on this property. 4. Access Current access to the farm property is from a driveway off Hardy Road located about 1000 feet from the north western property boundary. 5. Surrounding Land Uses The Farm is bordered on the western side by Montgomery Village Subdivision and in the northwest corner by a church. It is bordered on the northern side by Hardy Road and five single- family residences. On the eastern side, the Farm is again bordered by a church and cemetery and in the northeastern corner, across Hardy Road, is another church. The southern boundary of the property adjoins the National Park Service -Blue Ridge Parkway. 6. The Planning Process In October 1996, the Town and County jointly commissioned Carlton Abbott and David Hiil to conduct a design workshop and develop a master plan of the McDonald Farm. This 3-day design workshop included the community, staff from both localities and representatives from the Blue Ridge Parkway.The master plan 4 s-a that resulted from this public process included a small lodge modeled after the Peaks of Otter, specialty retail shops, several business areas for commercial development and a public executive golf course. The master plan put heavy emphasis on the preservation of the abundant natural and historically significant resources found on this site and was particularly sensitive to the viewsheds from the Blue Ridge Parkway. The Town and County then proceeded with performing a market analysis study to evaluate the Abbott/Hill master plan in light of realistic market conditions. The market analysis recommended removing the lodge, golf course and speciality retail functions from the master plan. More recently, the firm of Mattern and Craig has taken the Abbott/Hill master plan and the market analysis and developed the McDonald Farm Development Plan. This current development plan calls for amixed-use development including commercial and industrial/manufacturing operations and limited assisted care living facilities. B. ANALYSIS OF PROPOSED DEVELOPMENT Use The petitioners propose to sell approximately seven lots within this development for residential, commercial and industrial uses. The conceptual plan shows three additional parcels which are reserved for open space and stormwater management areas. These three parcels will ultimately be owned and maintained by a business- owners association. The permitted uses, site plan and construction of buildings will be controlled by a set of proffered covenants that the Town of Vinton will be responsible for enforcing. The petitioners have proffered amixed-use development including the following functions: Commercial -These areas will include retail and neighborhood services and could include such uses as stores, restaurants, car dealerships and personal services. Flex Space -These areas will include manufacturing, processing or assembly operations, office uses or warehouses. Assisted Care Facility -This area will include independent and assisted living units with indoor and outdoor common spaces for residents. 5 ~~ ~ ~ ~~ Open Space -The petitioner has proffered an area of open space in the center of the development, totaling approximately 9.5 acres of land. This open space provides a large area of pervious surface reducing the amount of engineered stormwater management needed as well as providing environmental and aesthetic benefits. The existing barns and houses are in this designated Open Space area. At this time, there are no adaptive re-use plans for these structures. If no plans are formulated these structures will be razed. The Town will retain ownership of this property until such time as abusiness-owners association is established and can takeover ownership and maintenance of these areas. 2. stormwater Mana ecLment There are three stormwater management areas shown on the conceptual plan. Parcel "B", the 7.0 acre area adjoining Montgomery Village on the western edge of the farm, provides an opportunity for the Town to design and construct a stormwater management facility that is aesthetically pleasing and an asset to the development. This is an important area since it borders the existing homes and is a central feature of the trail system. 3. Project Phasin It is recognized that this is a large project that will take place over the next 15 years. Under this plan the Town will begin infrastructure development, jointly funded by the Town and the County, in 2000 and anticipates this work on the road, water and sewer will take 2 years. The road will be built in phases. Phase 1 of the development plan will most likely include the assisted care facility and may extend until 2003. Phase 2 and 3 would include the commercial and flex space functions and extend until 2007 with the remaining areas of flex space possibly not being completed until 2015. 4. Access to Site The Town of Vinton portion of Hardy Road from the Bypass to the East Roanoke County line is scheduled for widening from 2 lanes to 4 lanes with an additional center turning lane. This improved road will include sidewalks and bike lanes. There are no current plans to widen Hardy Road in Roanoke County from the Town of Vinton line to the Bedford County line. There are construction plans for drainage improvements on this portion of the road. Traffic counts on Hardy Road are approximately 8,000 vehicles per day {1997}. Mattern and Craig estimates an additional 3,000 vehicles per day at complete build out of this Park. 6 ~~~~ Primary access to the site will be from the existing point of access off Hardy Road. A public, paved road will be bunt on a 60' right-of-way, entering the Park and traveling up to the ridge in a southern direction then turning east, staying just off the ridge line and coming back down to Hardy Road just west of the Blue Ridge Baptist Church and across from Feather Road. Future plans are to realign Feather Road at this intersection so that this new industrial road will align with Feather and accommodate a traffic signal if traffic counts/accident rates warrant it in the future. Negotiations for land and stormwater pond relocation would need to occur with the church that occupies that corner lot. The design of this roadway on the eastern side creates some visual intrusion to travelers on the Parkway as the roadway follows the line of sight as you travel south on the Parkway and draws attention to itself. The original design by Abbott/Hill had this eastern access to Hardy Road intersecting with Hardy Road at a point approximately 500 feet to the west just on the eastern side of the single-family residential units that front on Hardy Road. In discussions with the Town of Vinton they have stressed their desire to have this access road align with Feather Road and possibly accommodate a future traffic signal. 5. Circulation The internal road system is planned to provide access to the various functions of the Park. The access road to the Flex Space located just behind the 5 houses on Hardy Road is designed in such a way as to provide future access to those 8 lots (5 with houses, 3 vacant) through the new Park ratherthan having additional access points on Hardy Road. Those properties are all zoned residential, and at the time of rezoning, the recommendation could be made that access be provided from the rear of these sites rather than the Hardy Road side. 6. Buffers The conceptual plan shows a 50 foot buffer along the northern (Hardy Road) and western {Montgomery Village) sides of the property with a 25 foot buffer along the eastern {Blue Ridge Baptist Church) side. The buffer along Hardy Road is calculated from the approximated future "edge of right-of-way" if and when this section of Hardy is widened. The buffer yard along Montgomery Village may be bisected by the trail system which would be constructed within the existing or newly planted vegetation/trees. 7. Amenities A 2-mile trail system is proposed for this development. As shown on the conceptual plan the trail, when combined with the internal road system and sidewalks, will provide direct access to most sites. The trail will be open to the public and a small trail head parking lot is proposed on Parcel "J". The adopted Roanoke Valley Greenway Conceptual Plan proposes continuing the existing Wolf Creek Greenway, between Hardy Road and Rt. 24, to the north and south. To the north, the proposed greenway will go through Goode and Stonebridge parks to the Blue Ridge Parkway and to the south it is proposed to go along Hardy Road, through the McDonald Farm property, ultimately linking to the Blue Ridge Parkway. The proposed trail system included in the petitioner's proposal could be a critical connection in this larger greenway system. Neither the Town or the County has monies budgeted for the construction of this trail at this time. It is anticipated, and the petitioner has proffered, that as either public or private grant monies become available, the trail will be developed in phases in conjunction with the development of the Park. Petitioner has also proferred that trail easements will be dedicated at the time each subdivision plat is recorded. 8. Public Services The Town of Vinton provides water and sewer services to this portion of the County along with fire and rescue services. 9. Community Meetina A community meeting was held on Juiy 15. Approximately 10 citizens attended the meeting and expressed concerns about the following issues: 1)density of the proposed development; 2)industrial uses on the site; 3)adequate buffers between the Park and the neighboring residential uses; 4}parking for the trail system; 5)cellular towers; and 6)light pollution. In response to these concerns the Town has proposed a trait head parking lot in the Open Space area. 10. Covenants. Conditions and Restrictions The Town of Vinton has suggested a set of protective covenants for the purpose of ensuring the orderly development of the Park. These covenants describe permitted uses, prohibited uses, building standards, property owners association, trails and other details such as site maintenance, streets and stormwater management. In Part 111 of this report staff has some suggested revisions to these covenants. C. CONFORMANCE W1TN COUNTY COMPREHENSNE PLAN This property is designated Transition on the future land use map of the Roanoke County Community Plan. At the time this designation was made, the planning process for development of this property had already begun. The office, institutional and residential components of the proposed plan are consistent with the Transition designation. The flex space and industrial components would fit more appropriately _, X,. /ry ~~ ° ~;~ into the Core designation of "limited industrial uses -planned uses in areas designated as economic opportunity areas". The following features of the proposed plan are consistent with the guidelines of the Transition designation: 1)Establish provisions which discourage strip development along corridors and promote planned development nodes; 2)Encourage the interconnection of parking lots and the reduction of driveways; 3}Coordinate vehicular and pedestrian movement among adjacent sites; 4)Preserve, enhance, and/or incorporate into the design natural site resources; 5)Buffer adjacent incompatible land uses by landscaping. The Vinton Community Planning Area meetings, held during preparation of the Community Plan, stressed that the development of the McDonald Farm should be oriented as a point of destination and provide tax revenue, employment and an example for all new development in the community in relation to design standards. The site is also designated an "Economic Opportunity Area" in the Community Plan to indicate that based on location, access or topography, there exists some potential for future economic development of this site. In Chapter Three, Economic Development Plan, the following is written regarding using quality measures to evaluate economic development opportunities: "The appearance and the impacts on the local community are important factors to consider in proposing new projects in areas adjacent to residential areas". Specifically referring to the McDonald Farm Master Plan: "Retention of natural vegetation, site and building design criteria, open space preservation and the adoption of protective and restrictive covenants are some of the quality measures adopted in the Master Plan process which will not be compromised as development occurs". PART I I I STAFF CONCLUSIONS This parcel of land has been a farm for nearly 200 years. Any change in the use of this property has inevitable land use impacts on the adjoining properties and the larger community. Recognizing that the property will be developed, the site plan that has been proffered, with minor modifications and strengthened design guidelines, provides protection to the adjoining residential neighborhood. Petitioners have proposed a site development plan that incorporates many, but not ail, of the design features originally developed by the Carlton Abbott/David Hill design team. Petitioners have made adjustments to several site features, such as the primary road, to accommodate their desire for marketing flexibility and future, anticipated traffic flow. Many of the original design concepts, such as open space, public trail system and minimizing impacts on adjoining residential neighbors have been respected. 9 :~ Underround Utilities -The current Planned Technology District requires that utilities shall be underground unless the type of service necessary for normal activities of the industry or business shall prohibit underground installation. Staff recommends that within the next 6 months the PTD ordinance be amended to require a "utility plan" as part of the rezoning application process so staff, the Planning Commission and Board of Supervisors can evaluate the feasibility of above ground utilities in some areas of the site. Structures Within View of the Parkway -The covenants state that buildings in these areas (Parcels "G" and "H") may use exterior materials customarily found in residential construction and state the Town's preference that for those buildings facing the Parkway, non-reflective, no-glare glass be used in windows and the buildings be earth tone colors. Staff recommends that this language be modified to require exterior materials that are residential in character and are earth tone colors. Parcel "A" -This is a commercial parcel, 15.3 acres. The intent of this area and the conceptual plan reflects this, is a "neighborhood" commercial retail area. The difficulty is translating this intent to covenant or ordinance language to ensure that it is developed in this fashion. Staff suggests more specific design and site plan language. Height of Structures -The covenants (4b) contain standards for building height for each area of the site plan. Staff recommends revisions to these height limitations based on the location of specific parcels and their relationship to the adjoining residential neighborhood, the Hardy Road frontage and the views from the Blue Ridge Parkway. Suggested Proffers On Parcels "G" and "H" on the concept plan dated August, 1999, Mattern & Craig, Inc., all exterior building materials shall be residential in character. The exteriorwall materials shall be limited to brick, stone, wood, vinyl or aluminum siding and other materials customarily found on residential structures. Exterior colors shall be predominately earth tone colors. On Parcels "G" and "H" roof pitch shall be no less than a 4/12 pitch and roof materials shall be non-reflective, earth tone colors. 2. Buildings on Parcel "A" will be oriented inward on a central, landscaped parking area. No parking or loading spaces shall be permitted to the rear of the buildings. 3. Any residential, civic, office, commercial, industrial or miscellaneous use type listed in the Roanoke County Zoning Ordinance, that requires a Special Use Permit, shall also require a Special Use Permit under this Planned Technology District rezoning. 4. Broadcasting Towers shall be prohibited. 10 1 ~ ~' ~ s • ' ~ ~ 5. All buildings shall be limited to the following heights: Parcel Sugaested Staff Recommended Height Height A 45' 25' C 45' 25' E 60' 35' F 60' 35' G 35' 25' H 35' 25' I 45' 25' PREPARED BY: JANET SCHEiD DATE PREPARED: October 1, 1999 11 For scars usa only COUNTY OF RO~NOK~ DEPT, OF PLANNING 5204 Bernard Or. P.O. Box 2980G Roanoke, VA 24C18 (540' 772-2068 FAX AND ZONING J-a (5'-:0 l 77!-2 i oa date !evc.~.;ive~~r,,~ Cai~ 1 ~ received 6y: ~. ~~ appiica~ion `e e: I PCiaZ;, da,z: ~~..r . ~ ^ I t ~..~ i ~ ~:;) I I ~~ued: l d c05 d p aca~ e ~ ate: Case Num~e.~ ,~~~/"~ i?~ i ~~ ;~ i I ..~i':tiil?:~'''''''''''~:i(:i~iii~''ill~i'i'i'°''i;!~'~~~`lii!;I;•i~i;iijii'i:`•;~il:'i';~'~'~~i~i~i~i:!;i~i~i'i!l;iii;i'~'~!i;I~.~'~?i;:~ti'~~i'~';i~~'il6~E;i;i!i~'~iii;i;~.;,;: `Y~ ~T. Check type or application flied (check all that aoplyl: ® REZONING ^ SFECIA.L USE ^VARIANCE A.ppiicant`s name: Town of Vinton Phone: 983-0607 ' Address: 311 South Pollard Street, Vinton, VA Zip Code: 24179 Owner's name: Town of Vinton Phone: 983-0607 Address: 311 South Pollard Street, Vinton, VA Zip Code: 24179 Location of property: Tax Map Number: 71.11-1-1 2100 Block of Hardy Road Magisterial District: Vinton Road 2185 and 2191 Hard y Community Planning Area: Vinton Size of parcel (s): Existing Zoning: R-1 99.3&8 acres Existing Land Use: Agriculture, tenant occupied, vacant barns and sq.fit. outbuildings .~.: ?~!:: '`;`:::. :~riE i ;;~~~. .~ Proposed Zoning: Planned Technology Development District iFc~srefr uSe or.~f Proposed Land Use: Mixed uses of residential, commercial, and use Type: industrial Ooes the parce! meet the minimum lot area, width, and montage requirements or the requested district? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. Does the parce! meet the minimum criteria for the requested Use Type? YES X NG IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being prorer.d with this request? YES X NO ~:' .~~ ::I Variance of Section(s) ~ of the Roanoke County Zoning Ordinance in ordar to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE A,CCEFTED .F A.NY CF T'r{ESE ITEMS ARE MISSING OR INCOMFLE T E. RIS V R15 V R!S V Consultation X S 1(2" x 1 i" concept plan I Application fey (See attached X Application ~~'~'~ Metes and bounds description ~~'~ Fror~ers, ii applicable X~ Justification a ~Y Water and sewer application Adjoining properly owners ' (Town of Vinton ) l hereby cerrir"y that l am er'ther the owner or the property or the owner's agent or contract ,ourcnaser and am acting wrrh the knowledge and consent of the owr?er. -^- ~\ ~~ ....~. t1 Owner's Signature: ~!'~ ~ f-,.'~ '~'~~t~ ~~: ~....~c_->~.~;~~`'C;;~.~:~~v'k. ~ ~, 1~~+.,;~ f1 ~G~n~:~ r~ „ d .~ .. s-~ MCDONALD FARM -TOWN OF VINTON PTD DISTRICT REZONING REQUEST 1. Legal description and plat attached. 2. McDonald Farm, a 99.53-acre parcel, the largest remaining developable land in East County is currently zoned R-l, Low Density Residential District. The Town has owned the property since 1985. The land has been used for agriculture purposes. The majority of the site is in pasture habitat with several mature trees. There is a cluster of structures; a tenant-occupied farmhouse, a vacant farm dwelling, barns and outbuildings (see attached), 3. General statement of planning objectives to be achieved by the PTD. The Town of Vinton purchased approximately I00 acres from the McDonald family in 1985 to prevent the property from being converted to a trailer park. The Town had participated in discussions concerning the development of the Explore Park with the hope the McDonald Farm property could be developed with lodging and food establishments to support the proposed Explore Park. Later, the main emphasis of the Explore Park development changed, and it was no longer feasible to believe the 100-acre McDonald Farm could be developed along with it. Since that time, the land has been leased for agriculture purposes. In October 1995, the Town and County jointly commissioned Carlton Abbott and David Hill to conduct a design workshop for the master plan of the McDonald Farm. The comir}unity and staff from both governments participated in a three-day session. Abbott and Hill recommended a master plan for the development of the property. Following receipt of this report, the County and Town then proceeded with securing the services of ZHA, Inc. to perform a market analysis study. ZHA was asked to study the Abbott -Hill master plan in light of market conditions. ZHA recommended some changes to the marketing emphasis, but tried to maintain many of the Abbott -Hill listed master plan site development factors. The engineer from Mattern and Craig has taken both reports and prepared the McDonald Farm Development Plan. .The plan was developed together with Town and County Economic Development officials. The proposed development plan calls far amixed-use development as follows: Commercial -This area would be developed for neighborhood-serving retail and services, with some design guidelines, but allowances for signage and visibility. Buildup of this land will be possible only after other development occurs on the site, and should not be expected in the first five years of the development of the property. 7 1 ~'~ ..~ Assisted Care Facility =This area would be developed with independent and assisted living units, as well as indoor and outdoor common spaces for the residents. This portion will likely be the first area developed, and will Likely occur within three years from the start of the project. Flex Space -These areas are intended to be used possibly for manufacturing, processing or assembly operations, and office or warehouse combinations. Hopefully this area will be developed within five to seven years from the start of the project. The Town of Vinton is the owner of the property, and will work closely with Roanoke County Economic Development Department personnel in the marketing of it. Once the property has been fully developed, the intent is to sell each parcel and end the Town's ownership in the property. The site has many aesthetic qualities, including wooded areas and a small stream branch. The proposed development will utilize these characteristics by retaining open space and adding trails on the site. The open space and proposed trails will be open to the public. Once the Town's ownership of the property has ended, the park's occupants through some type of ownership association would maintain the trails and open space. tintil the park is fully developed, the Town and County will jointly fund maintenance costs together with the parcel owners. The proposed trail will be constructed subject to the availability of funds from the Town and County. Construction grants and General Fund appropriations will be sought. Similar to Hanging Rock trail, the McDonald Farm trail will be constructed not only subject to availability of construction funds, but also a local non-governmental association which will assume the maintenance of the trail. 4. Description and analysis of existing site conditions. This information is derived from a report prepared by Carlton Abbot and David Hill. The elevation of the property drops from 1165' on the east to 1129' at the west border, see attached topography map. From the ridge, the slopes ranging from 10 to 20 percent toward the Blue Ridge Parkway and the Roanoke River Gorge. Hardwood growth can be found along the south and east borders and in the southwest corner of the site. Parallel to Hardy Road, there is an active spring moving west into a small tributary of Wolf Creek with several mature trees. Along the fence and adjacent to the barn and farm-house, maple and mature oaks can be found. There is a 100' American Electric Power (AEP) easement on the property cutting across from the west border to the north border at about 45 degrees. This easement contains a 138 kV transmission line on lattice towers. 5. See attached conceptual plan. b. The approximate gross square footage for each use type proposed in the PTD is attached. 2 sa 7. 8. 9. 10 Proposed landscaping, buffer yards, trails, parking, open space and other amenities are shown in the attached conceptual plan. A Traffic Impact Analysis is attached. Ownership and maintenance for proposed streets are detailed in the attached proposed McDonald Farm Protective Covenants. Reserved. Proposed schedule of site development. The Town is proceeding with the rezoning request at this time in order to have this matter resolved before the start of the preparation of the FY 2001 budget. If the Town receives a favorable response to its application, it will seek funds in the FY 2001 budget for development of the infrastructure. It is anticipated that the infrastructure development will take twenty-four months. During that time the Town and County will jointly fund the construction of the first phase of the roadway, and install water and sewer to the property. The first phase will hopefully include the development of the assisted care facility. It is anticipated that will take approximately three years to secure and develop this area. The second phase will be the development of the commercial area. Absorption rate will be slow, and it is anticipated that will take three to seven years to develop. The third phase is the development of the flex space area. The f rst such area to be marketed will be located along the roadway near the assisted care and commercial spaces. The remaining flex space areas will be developed over a seven to fifteen-year period of time. During this process, Town and County officials have noted that the development of this site will be lengthy. The Town has owned the property for more than fourteen years. Quality development versus quick development of the property is preferred. Listed below is a proposed development time line. DESCRIPTION Property Rezoning Budget Consideration Infrastructure Development First Phase -Assisted Care Second Phase -Commercial T~ F>f~iN1E September, 1999 -January, 2000 February, 2000 through June 30, 2000 July 1, 2000 -June 30, 2002 By Juiy 1, 2003 Between July 1, 2003 and July 1, 2007 3 Third Phase -Flex Space Fourth Phase -Remaining Flex Space Between July 1, 2003 and July 1, 2007 Between July 1, 2007 and July 1, 2015 c_ ~ This construction and build out schedule is preliminary and subject to change. Market demands will determine the actual schedule. 4 S ~ Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the proposed purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The application encourages economic development activities that provide desirable employment and enlarge the tax base. It does so by using the development and construction activities, which mitigate impact on the surrounding land. Efforts have been made to facilitate the creation of a convenient, attractive, and harmonious community. The Town and County have conducted many community meetings to receive public input on the proposed McDonald Farm development. Many of the concerns raised at these meetings have been incorporated in the plan development. Instead of numerous curb cuts for ingress and egress from Hardy Road, the plan provides for two points of access. The density of the project is well below that of a private development density. It provides for open space and trails, not only for the development, but for the public as well. Developing the property as a PTD will also reduce the demand on public services such as schools, fire and rescue, and other governmental services. If the property were to be developed at its present R-1 zoning classification, the impact to Roanoke County services would be much greater. The PTD district was established primarily for mixed-use developments. This includes manufacturing, office, commercial establishments, and residential uses. The PTO's intent is to have apark-like setting that complements the surrounding land uses. This is accomplished by means of appropriate siting of buildings, controlled access points, attractive and harmonious architecture, and effective landscape buffering. The PTD District was also established to provide the developer with flexibility in design and site layout and to allow mixed-use developments. McDonald Farm's proposed PTD provide for the development to follow a comprehensive Master Plan, via use of protective covenants. A park-like layout is proposed, and it incorporates many of the public concerns raised at the many community meetings over the past three years. It addresses the PTO's intent listed above. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. The 1998 Community Plan identifies this site as an economic opportunity area for East County (Page 47). The Future Land Use map for East Roanoke County identifies the area as one in transition (Page 179). The Vinton Community Planning Area notes that the type of development placed on the McDonald Farm will have a major effect on how the community develops in the future. The Farm is also listed as a key resource. Regarding the land use section, the Plan notes that the McDonald Farm should be oriented as a point of destination and provide tax revenue, employment, and an example for all new development in the community in relation to design standards. ~~~ The proposed PTD provides the applicant with the tools needed to insure the site can be economically feasible to develop, and be consistent with community concerns and standards for this proposed development. The density has been kept low to prevent over development. Protective covenants have been prepared to protect the Park's future development. The Town and County have diligently attempted to obtain public input in this development from the beginning, not just at the rezoning hearing. Many of the concerns raised by the public have been incorporated in the plan to insure the development does not unnecessarily impact the surrounding community. Approving the requested PTD will allow the Town and County to proceed with the development of the property as partners seeking to improve and enhance the Vinton community. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks'recreation, and fire,/rescue. The site is presently being used for agricultural purposes. The proposed PTD would have a major impact on the site. It would change the land use activities; however, the proposed PTD has incorporated many mitigating factors. They will reduce the impact to the adjoining properties. The strategic layout of the roadways, parking spaces, and structures minimizes impact to the surrounding residential community. The proposed assisted care facility has been located in a location that will reduce impact to adjoining residential properties. Buffers have been incorporated into the plan to lessen the impact on adjoining properties. Project density has been kept low to further minimize impact on the surrounding areas. Open space has been proposed to promote stortnwater practices, which are less intrusive and promote apark-like appearance. The build-up time frame is anticipated to be long term. This will further reduce the impact on the community. The Town of Vinton provides water and sewer services to East Roanoke County through a long-term franchise granted by Roanoke County. Sufficient water and sewer facilities exist to serve this site. A major electrical service line crosses the property. A gas line adjoins the property. The new roadway will be constructed to state standards. The engineer has estimated, at complete build-out, the development will generate 2,850 vehicles per day. The Town of Vinton will upgrade Hardy Road from the Bypass Road to the East Roanoke County line from two lanes to five. Work is scheduled to begin in the summer of 2000. The County recently added a section of Hardy Road to its construction plans for drainage improvements. The roadway running along the site will be improved at the two intersections. Due to the mixed use, it is anticipated the project will have very little impact on schools and parks/recreation. The Vinton Fire Department provides fire/rescue services to East Roanoke County, and this development should have less impact than that of a large residential development. .~ , . / O i ~ ~ ~~ ~ / ~ O ~/ ~ . ~ ~ R-1 ~ ON: ---- • ,e 0 0 ~~ I O / II• ~ • r~~ CHURCH . • ~ ; pi~ [~sf R e, • Y. ~ ~~ ~~ \ ~ • ~ ` `" .r I1N 8 F • 'w ,~-,,- RE(iIO~N ~ ,,,; ~ 7A ~w 1 IY ~ ~- ~ B ~~ o ~..._ ~ ..~ ~ 1100 1 o _ - ~ ~ - "I~S3~TED C~_ I 1 ;. ~~ I o I ~ ••• ~ o I~ I • ,~ ~~ ~ a> o ~ R-1 _ ~~ / ,a ~- 1 _ ., .~ .~..~ s ~ ,RE ~ ~ ~.. / off. ~ ~ ... ~ ~2 ACR / o ~ i ~ ~ ,~~ i ~ ,r AL VEH C1ES PER DAY Mattern & Craig, _~~ CONBULTINO ENOfNEERB • sUAYAYOAS AUGUST, 1999 TOl PIABT BTREAT, B.W. AOANOXR YIAOINIA 74016 W01 i/6.664! ~ 16401 i16-96Y1 PAX 1 ~ , I l\ q? I~u .. ', ,~ c .,V t' ~, ~. ,./ ~ q!~ ~~ ~~ ~~~ ~~ C '~~ P -- • 1~~~ (o 0 ..~~~ ~'t~'~' via ,.._~ '%. it ~e• ~ ~. ~~~~ 'a.„ ~~ .a ~~f . ~ "`- ~~~~:~-?, '. _ The Site ~'~ .~~ f ~MP~ ~ ,fi• ~~ i \~ i o , ^`i . ,1 • \ ~'~~`~,~ . ~ c^ u• ~~ ~1 a ,-~ ~ \ / ~~- ~~.~~ _ ~-~ Cems'. ~~ 9/ _~. ~~ ~ ~~ ,~ _ r- l~ ~° ~{ ~ j ~, r i\~)1 ~:~ '~\'~ ~'"` ~; - ~ ~~ ~~~~ (J~~/ ~~ ~~ - ~8 ~ _ o ~'--/ ,,.~. -~ it ~r,,.~.~.: `~`, \„ ~~ i~~'' ~~\ ~ ; 1 Location Map From USGS Scale t 2400 (~-° `""L", Topography Map i~ .. •~ 10~ I~ ~ ,~ ~I ~,' !!,~ I , ~ _--- ~ iWOL CREEK TRIBUTARY '~,~~~-~,, ;~ ' '` '`~ / //1~r~ \\. ~ ' ~` ., ~ FARM DWELLING \i1'~ , i rr }, \,~~ 1 ~~ . _~ i ! ~'1 'rte. ~~ '• .`I ~ ~ I ~ f' ;. ! ,i ! '_-~ ~l ~' ;'I' ~ ~rl , ~ %~i ' I r ~I ' f `'' '~ ~ ~ {VA,JIN FARM ROUSE ! ~ / ; ~r! i ~ li;! ~ ;{ ,~, ,3 i (' /;~ l , ~-~.. OUTBUILDING #1 r ~ ~` j~•,-; f _-_J ,~ r , r l ! f ~ r I r i i'' / ~/ /.% ' r. i ~~ ~I ~ ~ ~ l' , 'r / r Ir• di/ ~ / ! -- l STORAGE' BARN ~ ~ N~ r,~ `'~ '~' '~l `~: ~ ~~ MID-SIZE DAIRY BARN I r I c ~~ _ ~ ` /'/ L'4YI lr .+~' 1 j.1//'.~/l(i\I, ~ ( i/1`~, `~~\`\~ \1~'•\ ~\ ~ ~~~_ ~ ,MODERN DAIRY BARN ~\ ~ ~ _j ~'' ~ ` ! I , ~I ~ ~ ~ ~ ~'~ 1 I ' /~ r> i 11. ~ ~ ;, '~~ ~ I I I i ~; ~ E ~ ~~~; ;; ~ I I t;f f l ll -r~ i! _~ ~ •~i, ~ I . III ' \` , ~' ~ EXISTING FARM ROAD ENTRANCE 1 ~ L \ y\ ~ ~ ~ i (~~lrr ~ ,~ ~ I ' ~ ~ ' f/r ~:!'/ l !t l 1~11lf1/l'~ ~ I i/ i h~'~ '~1t'Il i.rll ~ I .'~ . ' ;' ! ; ~,'• ~' i ;' i OUTBUILDING #2 ~ ~ ~ ~ '~ ~ I~ 1'~i 1 'Ij i; I 'i i 1 ' ~ ! ~ ./ /• } ~~ i ~ ! ~` ' ~ ~ { j I d 1,..•/ / i ~i ~ ~ ~ i ~ Sri ~ ~ i ~~ ',! r/% '+l ~ ! ~ ~ III i ~i /I /~ I I } ~jl~ ~i`..,` `~~ ~~ .r ~ ;. t" /./~~ 11\ ~~ ,`f i l ~. ii ~•~~/i I I ',~ I1il, .I ~1i i %~ i!%r //i .. ~ I ~ I ' ! ~ i 1 f ~,'` ~ /~~ ~'Y ' ~~ `'', ! I i ~~ ~ I I,I I ~~ f` t ~I ~ ~{ ilil I- I I I I I r'J ~~ % j I ~1 ri ~I /~1 ~/~i 1``~~y ~ ' ~ ~ i I!)J i / it ! r_}' r! l l! /r'~' / i/r/i/'l/ i~i~ I~l t} ''` ) I ~~,~III_ *_ 1'® I ~~ ~ II' i.,l .. r %lr ~/ (/~ !. I\ `I ~I I ~~~ I~~I~~II11~i, •!`!l'~_~/lll~i ~r~~l~ll~ ii ~ } ,,! ~ i~ ~I II I~IIiI W.. '~ ~. Site PIan of Existing Buildings 1"equals approximately 200 feet. TO: FROM: DATE: TOWN OF ~INTON 311 S. Pollard Street VINTON, VIRGINIA 24179 PHONE (540J 983-0607 FAX (540) 983-0621 Terry Herrington, County Planner ~,~ ~ Clay Goodman, Town Managef~-=~' August 20, 1999 ~4`~ f B. CLAYTON GOODMAN, 111 TOWN MANAGER SUBJECT: McDonald Farm Proposed PTD Proffer of Conditions Pertaining to Greenway and Traii Development at the Proposed Park As part of Roanoke County's consideration of the pending rezoning request, I would like to offer the following as a proffer pertaining to the development of the trail system at the McDonald Farm proposed PTD. As developer of the Park, the Town of Vinton and its partner Roanoke County will be responsible for the inclusion of a trail system in portions of the PTD. The trails system would be developed in accordance with the following guidelines. 1. Protect environmentally the open spaces, which will be used for conveyance of storm water runoff. 2. The final area dedicated to the trail system will vary upon completion of detailed engineering and subdivision of the site. 3. The various components of the trail system shall either be constructed at public expense, or shall be the responsibility of the businesses locating in the park. 4. The fiscal responsibility for development and maintenance will be negotiated at the time of the sale on the property. The conceptual location of all of the major components of the system shall be determined at the time that the preliminary engineering of the Park is undertaken. However, at a minimum, the system shall have the following characteristics: 1. Construction of the trail system shall be phased to coincide with the construction of the various uses in the Park. The intent is to develop the system in conjunction with the development of the Park. 2. Portions of the trail system shall be available to residents and businesses within the site. 3. The trail system allows a connection between the developed areas and the open areas of the site. 4. The trail system may be constructed of a variety of materials suitable to the intended usage. The Roanoke Valley Greenway Commission for technical assistance shall review the trail system design. The final design of the trail system shall be the sole jurisdiction of the Town and County. ~~ ~y~ RT r ~''< _ - - - - _ .-_- /~'~ ,. "`°' Parkway Blue R1d ~~_ / j i `tn£? ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Town of Yinton Rezoning R-1 to P.T.D. 71.11-1-1 S-;~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 26, 1999 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 99.38- ACRETRACT OF REAL ESTATE (McDONALD FARM) LOCATED AT THE 2100 BLOCK OF HARDY ROAD (TAX MAP NO. 71.11-1-1) IN THE VINTON MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF PTD WITH CONDITIONS UPON THE APPLICATION OF THE TOWN OF VINTON WHEREAS, the first reading of this ordinance was held on September 28, 1999, and the second reading and public hearing were held October 26, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 5, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 99.38 acres, as described herein, and located at the 2100 block of Hardy Road (Tax Map Number 71.11-1-1) in the Vinton Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of PTD, Planned Technology District. 2. That this action is taken upon the application of The Town of Vinton. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: All submitted materials, including "Protective Covenants, Conditions, and Restrictions for the McDonald Farm" in addition to the following profFers: (1) On Parcels "G" and "H" on the concept plan dated August of 1999, Mattern & Craig, Inc., all exterior building materials shall be residential in character. The exterior wall materials shall be limited to brick, stone, wood, vinyl or aluminum siding and other materials U:\WPDOCS\AGENDA\ZONING\MCDONALD.RZN 1 .- • ~ _ ~~ customarily found on residential structures. Exterior colors shall be predominantly earth tone colors. On Parcels "G" and "H" roof pitch shall be no less than a 4/12 pitch and roof materials shall be non- reflective, earth tone colors. (2) Buildings on Parcel "A" identified on the concept plan dated August of 1999, Mattern & Craig, Inc., shall be oriented inward on a central, landscaped parking area. No customer parking shall be permitted to the rear of the buildings. (3) Any residential, civic, office, commercial, industrial or miscellaneous use types listed in the Roanoke County Zoning Ordinance, that require a Special Use Permit, shall also require a Special Use Permit under this Planned Technology District rezoning. (4) Broadcasting Towers shall be prohibited. 4. That said real estate is a 99.388 acre tract known as The McDonald Farm (Tax Map No. 71.11-1-1) and more fully described on Exhibit 1 attached to this ordinance. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\MCDONALD.RZN 2 Exhibit 1 to Ordinance changing the zoning classification of Tax Map # 71.11-1-1 (McDonald Farm) 2100 block of Hardy Road; Vinton 4~lagisterial District, upon petition of The Town of Vinton (October 26, 1999) Description of a 99.388 Acre Tract Situate on Hardy Road (Route 634) Roanoke County, Virginia ~~ BEGINNING at an iron pin set on the southerly side of Hardy Road (Route 634), said point being the northeast corner of the property owned by Trustees of the First Church of God (D.B. 992, Pg. 119) and the Northwest corner of the property herein described; Thence along the southerly right-of--way of Hardy Road, S 49°28'4" E, 144.50 feet to a iron pin set; Thence continuing with same with a curve to the left whose radius is 1934.86 feet and an arc length of 664.14 feet (chord = S 59°18'45" E, 660.88 feet) to a iron pin set; Thence continuing with same, S 69°08'45" E, 295.47 feet to an lion pin found on the northwest corner of Lot 1, Frank E. McDonald, Jr. Subdivision (D.B. 779, Pg. 141); Thence leaving the southerly right-of--way of Hardy Road and along the westerly boundary line of said Lot 1, S 88°29'46" W, 19.77 feet to an iron pin set; Thence continuing with same, S 22°38'46" W, 272.30 feet to an iron pin found on the southwest corner of Lot l; Thence along the southerly boundary line of the Frank E. McDonald, Jr. Subdivision, N 88°29'46" E, 174.18 feet to an iron pin found; Thence continuing with same, S 75°30' 14" E, 120.94 feet to an iron pin found; Thence continuing with same, S 69°08' 14" E, 720.00 feet to an iron pin found on the southeast corner of the property owned by Trustees of Biue Ridge Baptist Church; Thence along the easterly boundary line of Blue Ridge Baptist Church, N 20°51'46" E, 200.14 feet to an iron pin found on the southerly right-of--way of Hardy Road; Thence along said right- of-way, S 69°08'45" E, 3.34 feet to an iron pin set; Thence continuing with same; S 68°55'32" E, 145.24 feet to an iron pin set; Thence continuing with same with a curve to the left whose radius is 1942.43 feet and an arc length of 305.12 feet (chord = S 77°22'30" E, 304.81 feet) to an iron pin set; Thence continuing with same, S 87°00'56" E, 116.32 feet to an iron pin set on the northwest corner of the property owned by Trustees of Blue Ridge Baptist Church; Thence leaving the southerly right-of--way of Hardy Road and along the westerly boundary line of Blue Ridge Baptist Church, S 08°36'21" W, 238.43 feet to an iron pin found on the northerly boundary line of a cemetery; Thence with said cemetery, S 84°42'46" W, 33.00 feet to an iron pin found; Thence continuing with same, S 07°40'23" W, 255.41 feet to an iron pin set on the southwest corner of said cemetery; Thence along the southerly boundary line of said cemetery, N 88°21' 13" E, 261.16 feet to an iron pin found on the southeast corner of said cemetery; Thence along the westerly boundary of Blue Ridge Baptist Church, S 24°24' 17" E, 119.08 feet to an iron pin found on the northerly right-of--way of the Blue Ridge Parkway; Thence along the northerly right-of--way of the Blue Ridge Parkway, S 49°05'23" W, 616.63 feet to a USDA NPS monument; Thence continuing with same, S 80°15'58" W, 1349.87 feet to a USDA NPS monument; Thence continuing with same, S 77°32'33" W, 1160.32 feet to a USPS NPS monument; Thence leaving the ,northerly right-of--way of the Blue Ridge Parkway and along the easterly boundary line Section 7, Montgomery Village (P.B. 8, Pg. 62), N 37°57'52" W, 137.72 feet to an old pin found; Thence along the easterly boundary of Section 7, Montgomery Village, Section 4, Montgomery Village (P.B. 8, Pg. I7) and F. W. Finney Construction Corp. (D.B. 886, R A ~ ~ ~~ Pg. 738), N 00°17'59" W, 1332.49 feet to an iron pin found; Thence along the easterly boundary line of said Finney Construction Corp. and Section 1, Montgomery Village (P.B. 7, Pg. 53), N 18°45'2I" E, 488.34 feet to an iron pin found; Thence along the easterly boundary line of the property owned by Trustees of the Belmont Church of God of Roanoke City (D.B. 884, Pg. 114 and The Trustees of the First Church of God (D.B. 992, Pg. 119), N 22°22'S~" E, 628.43 feet to the POINT OF BEGINNING and containing 99.388 Acres. Y i'I ~,e AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 26, 1999 ORDINANCE 102699-8 GRANTING A SPECIAL USE PERMIT TO FRIENDSHIP MANOR, INC. AND FRIENDSHIP MANOR APARTMENT VILLAGE CORPORATION FOR A LIFE CARE FACILITY TO BE LOCATED AT THE INTERSECTION OF HERSHBERGER AND FLORIST ROADS (TAX MAP NOS. 38.15-1-1, 2, 3, 4, AND 5), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Friendship Manor, Inc. has filed a petition for a Special Use Permit for a life care facility to be located at the intersection of Hershberger and Florist Roads (Tax Map Nos. 38.15-1-1, 2, 3, 4, and 5 -property of Friendship Manor Apartment Village Corporation and Friendship Manor, Inc.) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 6, 1999 and October 5, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 22, 1999; the second reading and public hearing on this matter was held on July 27, 1999; and continued to August 24, 1999; and continued to October 26, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Friendship Manor, Inc. and Friendship Manor Apartment Village Corporation for a life care facility to be located at the intersection of Hershberger and Florist Roads (Tax Map Nos. 38.15-1-1, 2, 3, 4, and 5) in the Hollins Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (A) That future build-out and development of the site shall be in general conformance with the submitted conceptual plan entitled "Exhibit A" 1 Friendship Manor Retirement Community, prepared by Lumsden Associates and dated May 7, 1999. (B) All storm water management improvements required and associated with future development on the site shall be designed and constructed to accommodate projected storm water flows associated with the ultimate build-out on the site as depicted on the submitted concept plan. All pond and storm water improvements shall be designed for 25 year post development, with a 2 year pre-development release rate. As part of these improvements, all discharges from any storm water management pond existing or proposed, shall be redirected downstream as far as possible to reduce the amount of Friendship Manor-related storm water on homes within Brookside subdivision. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holt , CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 ROAN0IYE' COUNTY Friendship Manor, Inc. DEFARTMENT OF Special Use COMMUNITY DEVELOPMENT Tccx Map No. 38. f 5- f - t , 2, 3, 4, 5 PETITIONER: FRIENDSHIP MANOR ~~ CASE NUMBER: 23-7/99 S-~ Planning Commission Hearing Date: July 6, 1999 and October 5, 1999 Board of Supervisors Hearing Date: August 24, 1999 and October 26, 1999 A. REQUEST Petition of Friendship Manor Inc. to obtain a Special Use Permit for a life care facility, located at the intersection of Hershberger and Florist roads, Hollins Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION In response to a question from Mr. Witt, Terry Harrington responded that future stormwater improvements, as referenced in the proposed condition, would be tied to the next phase of development on the property. D. RECOMMENDED CONDITIONS 1. That future build-out and development of the site shall be in general conformance with the submitted conceptual plan entitled "Exhibit A" Friendship Manor Retirement community, prepared by Lumsden Associates, and dated May 7, 1999 2. All stormwater management improvements required and associated with future development on the site shall be designed and constructed to accommodate projected stormwater flows associated with the ultimate build-out on the site as depicted on the submitted concept plan. All pond and stormwater improvements shall be designed for 25 year post development, with a 2 year pre-development release rate. As part of these improvements, all discharges from any stormwater management pond existing or proposed, shall be re-directed downstream as far as possible to reduce the amount of Friendship Manor related stormwater on homes within Brookside subdivision. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval of the petition with the recommended conditions. The motion for approval carried with the following roll call vote: AYES: Ross, Thomason, Witt, Robinson, Hooker NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report Other Terry Harring , Secr ary Roanoke unty Planning Commission ~~ STAFF REPORT PART I PET1Ti0N: Friendship Manor tnc PREPARED BY: T. Harrington A. DESCRIPTION FILE NO.: 23- 7/99 DATE PREPARED: 9/28/99 This is Special Use Permit request of Friendship Manor Inc. Friendship Manor is requesting a SUP for a Life Care Facility. Issuance of the permit will re- certifiy Friendship Manor's rights to complete the build-out of this facility. The property is a 40+ acre site located at the intersection of Hershberger Road and Florist Road in the Hollins Magisterial District. There are approximately 312 apartment-type units and a 373 bed convalescent facility currently on the property. The conceptual build-out plan submitted with this request shows a planned construction of an additional 120 life lease apartments, (38% increase) and a 120 unit expansion to their convalescent care facility (32% increase; assuming one bed per unity New parking areas associated with the planned expansion will also be provided. The expansion of the convalescent center will occur near the center of the property, just south of Spring Beauty Street, a private road serving the development. The new apartment units will be located along Florist Road, with access provided by Spring Beauty Street. B. BACKGROUND The Friendship Manor development was originally approved by a conditional rezoning action of the Board of Supervisors in 1979. The 1979 rezoning action established a genera! land use plan of development incorporating various residential, commercial and community facility areas. These facilities have been progressively developed since 1979. In 1992 Roanoke County adopted a new zoning ordinance and zoning maps. The Friendship Manor complex is now zoned C-2 Commercial, and the land use is classified as a life care facility. As zoning administrator, I notifiied Friendship Manor in 1996 that a special use permit was not necessary to complete the development, as the 1979 zoning action established and guaranteed their rights to complete the build-out. Management of Friendship Manor has however chosen to s-~ apply for this SUP to formalize their rights to construct the intended units. C. APPLICABLE REGULATIONS Life Care Facilities are allowed by SUP in C-2 zoning districts Site Plan review and approval will be required prior to the development of any additional units on the property. VDOT/and or the City of Roanoke will require the issuance of a commercial entrance permit if any additional entrances are proposed to Florist Road or Hershberger Road. PART 11 A. ANALYSIS OF EXISTING CONDITIONS The developed portions of the site are relatively flat. Areas of the site proposed for future development also have a level terrain. The northeast corner of the site slopes down to Carvin's Creek, which serves as the North/North East boundary of the site. Vgg~ a iori Developed portions of the site lack any significant vegetation, other than ornamental landscaping planted around the buildings and parking lots. Natural vegetation exists along the North/Northeast property lines near Carvins Creek. Existino Physical DeveloRment As stated above, existing development on the site is comprised of a variety of senior adult living arrangements, and associated facilities such as a community center, clinics, and parking areas. Three driveways to Hershberger Road provide the primary access to the property. Through these driveway connections, access is provided to all of the 2 ~~ existing and proposed uses on the site. Two driveways currently exist along Florist Road, a street located within the City of Roanoke. The Florist Road driveways provide direct access to the community center, and the latest phases of the independent living, iifie-lease apartments. Surrounding Neiohborhood The surrounding neighborhood is a mixture of residential, institutional and commercial uses. Residential homes lie to the north and northeast of the property, including a portion of Section 3 of the Brookside Subdivision, along Carvins Creek. Single-family homes are also west of the property, along the west side of Florist Road. Other phases of Friendship Manor are located south of the property, across Hershberger Road in the City of Roanoke. Several churches and church-related office facilities are also along Hershberger. A C & 1'/Bell Atlantic facility is located to the east of the property. r in The property generally drains to the northeast towards Carvins Creek. Runoff from Friendship Manor contributes to the Carvins Creek stormwater flows, and thus contributes to the flooding and drainage problems periodically experienced by some homeowners within the Brookside Subdivision. stormwater management detention ponds has been installed above Carvins Creek to mitigate the effects of stormwater runoff associated with development on the site. These ponds, and related facilities are evaluated with each subsequent phase of development to insure that stormwater management is provided in accordance with dev~iopment standards in effect at the time of development/expansion of facilities in the property. B. ANALYSIS OF PROPOSED DEVELOPMENT Nature of Expansion Future development of the site wil! include up to 120 additional life-lease apartments, and a 120 unit expansion of the convalescent center. Associated parking is also proposed. Traffic Generation Given the nature of the existing and proposed development, significant increases in traffic are not anticipated. The occupancy characteristics of the life- lease apartments should result in significantly less traffic generation that a typical 3 File No.: apartment unit. Similarly, any increase in traffic associated with the expansion of the convalescent center should be the result of any increased employment, and visitors to the facility, and not directly tied to the increase in the number of beds. Amenities No new amenities are proposed on the conceptual site plan. Any future residents of the facility will continue to have use of the existing amenities, including the available clinics, picnic area, and community center. Friendship Manor would continue to have the option to construct additional amenities for the residents. The property is served by public water and sewer. These facilities are adequate for the existing and proposed level of development. Fire/Resc~ ~e The Roanoke County Department of Fire and Rescue responded to approximately 188 calls for service at Friendship Manor during the first six months of 1999. Most of these calls were for the convalescent care center, with a much smaller percentage originating from the apartment type units. Fire and Rescue estimates that the proposed new development will result in a 30 percent increase in the number of response calls to Friendship Manor. economic Devel2pment Issue As a not-for profit entity, Friendship Manor is exempt from taxation based upon the fair market value of their buildings and land. A service agreement in lieu of taxes exists between Friendship Manor and Roanoke County. This service agreement provides for a service fee ranging between 20% -100% of the equivalent taxes based upon the specific nature of the Friendship Manor Facility. r in Stormwater management is a critical issue for this site given its location within the Carvins Creek watershed, and the historical drainage problems experienced by some homeowners within the Brookside subdivision. Stormwater management plans will need to be reviewed and approved by Roanoke County prior to any future development on the site. These plans will be evaluated to insure that all existing and proposed stormwater management facilities meet current code 4 File No.: ~~~' requirements in effect at the time of development. Future stormwater management on the property can be enhanced if existing stormwater ponds are modified such that all stormwater discharges from the ponds are directed as far downstream as possible, towards the northeast corner of the property. Communit~Meeting A community meeting to discuss this proposal was held on September 27th. Residents of Friendship Manor and the surrounding community were invited to attend the meeting to discuss the proposed expansion plans. Approximately 35 residents of Friendship Manor attended the meeting. Issues discussed/questions raised include the following: • Lack of sufficient parking and HDCP spaces at the existing buildings. Importance of providing additional sufficient parking for new units. • Need for a left hand turn lane from Hershberger into the main entrance of Friendship Manor. Need for additional driveway entrances to Florist. • The high density of the existing development and the effect of the additional proposed development on this density. • Questions regarding building heights. (Apartments will be 3 stories, convalescent center, 2-4 stories) • Veh`icfes speeding through parking lots. One Florist Road resident called prior to the meeting expressing concern over the large number of large trucks that leave the Friendship Manor property on a daily basis. (Food service and Laundry vehicles) C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The property is designated Transition in the 1998 Community Plan. Institutional and Multi-Family uses are desirable land uses within the Transition designation. 5 File No.: i,._` ~ ~ "'. ~* ~} PART III STAFF CONCLUSIONS The completion of the build-out of the Friendship Manor complex is consistent with the future land use guidelines of the 1998 Community Plan. stormwater management issues appear to be the major impact associated with future development on the site. Staff recommends that two conditions be attached to the issuance of the SUP. These conditions are: 1. That future build-out and development of the site shall be in general conformance with the submitted conceptual plan entitled "Exhibit A" Friendship Manor Retirement community, prepared by Lumsden Associates, and dated May 7, 1999 2. All stormwater management improvements required and associated with future development on the site shall be designed and constructed to accommodate projected stormwater flows associated with the ultimate build-out on the site as depicted on the submitted concept plan. All pond and stormwater improvements shall be designed for 25 year post development, with a 2 year pre-deveiopment release rate. As part of these improvements, ai{ discharges from any stormwater management pond existing or proposed, shall be re-directed downstream as far as possible to reduce the amount of Friendship Manor related stormwater on homes within Brookside subdivision. 6 File No.: 3~ rtes v ws v ,, X Application fee ~ X Consultation X 8 112" x 1 1 'concept plan ~ proffers, if appficaole X Application X Metes and bounds description X Adjoining property owners Water and sewer application Justification cerrif that I am either the owner of the property or the owner's agent or contract purchaser and l hereby Y ~ ~ ~l1 oa-rre~.. ~'",~- am acting with the know/edge and consent of the owner. ~ ~ , L0/Za'd 8aTZZLLObS (18 W0~-.ll~ 8~1i'! Sb:St 666T-bZ-ESA Is the application complete? Please check if enclosed. P,rru~.r ~ ~~~~ ~ • -- ~ - THESE ITEMS ARE MISSING OR INCOMPLETE. i ~;, for S1sH Uso Only; Case Nurtber ~,,? ~n~! y;. q~p ~:E1;~3~:ir'~~1?iK1.1.'l::'I,:Z~~.i3:1,~~~`i`'~~_?~.~r?'~' ){~.~,G:~~!'13:,?;:• :...... ............. . .................iii;ii;s(i;;pt':i`E;::;:: iEi•`:~ pplicant Friendship Manor, Inc. The Planning Commission will study rezoning and special use permit requests to determine the need and justification far the change in terms of pubiic health, safety, and general welfare. Please answer the fo(lo~~ing questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-31 as well as the purpose found at the beginning of the applicatzle zoning district classification in the zoning ordinance. This request for the Special Use Permit is required in order to bring the existing zoning in conformity with the Zoning Ordinance. There have been questions over the preceding time period as to whether or not all or a portion of the Friendship Manor complex was a non-conforming or grand- fathered use. It is the intent of Friendship Manor to obtain a Special Use Permit to insure that its use of the property is in strict conformity with the Zoning Ordinance. Friendship Manor submits and is willing to agree to a condition that the property will be developed in substantial conformity with the Friendship Manor Retirement Community plat dated May 7, ,1999 prepared by Lumsden Associates, P.C. Please explain how the project conforms to the genera! guidelines and policies contained in the Roanoke County .omprehensive Plan. This is an efi~ort to bring the existing zoning into conformity with the Zoning Ordinance. ~ ' Please describe the impact(sl of the request on the property itself, the adjoining properties, ana the surrouno~ng area, as well as the impacts on pubiic services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. The development of the property will have no additional impact on County facilities as this is ari• effort to bring the property into substantial conformity and to provide for future development as permitted under the Zoning Ordinance. I L0i~0'd 80TZZLLObS (13Q W00-~C10 371J 9b:SS 666T-b2-g3~ N W N^ W C~ rm r ~~ !II ~\ a'~I ~~ `o o\ ~ ~~~\\ 6 ~~ ~~ ate"'- ~ ~ ,,~' 4 l ~~ ~~ l ik ~ ~, ~~\ o ~ p h / {~' h . ~ ~,. 1~, \ 1 \ ~'$ ,~ ~ ~ ~ .~ \ /i 2 ~~ \ ~ / W~• `°~g , N}1,'~ ~ '`A 3 °(~ 0 ~o rm~ C ~ h a i ~~~$~~ ~ ,~b \ ~ m ~~ ~ W 2 ~o 0 1 V 0 ~~ d ~+ v i W = a2 ~ ~._ In W I V ~ I O 4 I O i u ~~1 ~~ W ~' .g .. 4 s: syurn ea ay'aa'ta s~ as fK °y ~ ~ ,~xvnDS a~r~~. a,~m ,; ylo ~ 'F R f E N.'~` ~~'y,~er~ c rte:.. r:~ts~,Si' !; ~~1J-~ ~ ~~ ~ ~- w y, o I ~s I ~ ~ ~ ~~~ ~Z, w~~ (u _. l~ ~ ~ I U ~l _.. t a ~.., ~ ~~ ,..o,~ 4 ~ ~" ,.. _ ~ z o~ m m z ~ ~ ~~ M a ~~ ~9~~ Q z z ~~~ e ~ ~~ a U~ y~~ a Q°®J1 ~ ~~A y z~ ~ ~~ ~~ H ~ ~ a~ ~ ~ m ~ w ~s~aS~ .. 3~'~: ~ «a5~~ 3 J ~~~;s~ a Q O 0 Ct Jl.i• 1, lV . n~ m ~7 w Tim, Jai '•`h = ~' ~~- m w N~ l ~ ~~ ` ~, a ~ L.: .,L .e N r,* ~ c~u. a g;~:i:. .F~ k ~g N =4. ytJQD~ ~ rt ~ l Ul~~~~ O Lj.. ~ ~ ~ w ' ~ l F+ / """,,,~~~ yr~kv / / `v '~ i „~v~- gF F a piGf2 i / 1~ ZL `_ 44 ~, i s ~, i ~ ~i ~ yp~ - ~px ip Vj i i I y~ e V // } N ~ ~ ~R~ ~ L N ~ / ~ / ~ ~~ U t ~ ns i i~ U G, ~ ~ m '~ 3 //// / ~// t~j' i ROANOKE COUNTY DEPARTMENT QF COMMUNITY DEVELOPMENT Friendship Manor, Inc. Special Use Tax Map Na. 38. f 5- f -1, 2, 3, 4, 5 ~. ,... y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 26, 1999 ORDINANCE GRANTING A SPECIAL USE PERMIT TO FRIENDSHIP MANOR, INC. AND FRIENDSHIP MANOR APARTMENT VILLAGE CORPORATION FOR A LIFE CARE FACILITY TO BE LOCATED AT THE INTERSECTION OF HERSHBERGER AND FLORIST ROADS (TAX MAP NOS. 38.15-1-1, 2, 3, 4, AND 5), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Friendship Manor, Inc. has filed a petition for a Special Use Permit for a life care facility to be located at the intersection of Hershberger and Florist Roads (Tax Map Nos. 38.15-1-1, 2, 3, 4, and 5 -property of Friendship Manor Apartment Village Corporation and Friendship Manor, Inc.) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 6, 1999 and October 5, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 22, 1999; the second reading and public hearing on this matter was held on July 27, 1999; and continued to August 24, 1999; and continued to October 26, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Friendship Manor, Inc. and Friendship Manor Apartment Village Corporation for a life care facility to be located at the intersection of Hershberger and Florist Roads (Tax Map Nos. 38.15-1-1, 2, 3, 4, and 5) in the Hollins Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (A) That future build-out and development of the site shall be in general conformance with the submitted conceptual plan entitled "Exhibit A" Friendship Manor Retirement Community, prepared by Lumsden Associates and dated May U:\WPDOCS\AGENDA\ZONING\FRIENDSH.SUP 1 v _ '~ 7, 1999. (B) All storm water management improvements required and associated with future development on the site shall be designed and constructed to accommodate projected storm water flows associated with the ultimate build-out on the site as depicted on the submitted concept plan. A// pond and storm water improvements shall be designed for 25 year post deve%pment, with a 2 year pre-deve%pmentre%ase rate. As part of these improvements, all discharges from any storm water management pond existing or proposed, shall be redirected downstream as far as possible to reduce the amount of Friendship Manor-related storm water on homes within Brookside subdivision. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\FRIENDSH.SUP 2 1 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 26, 1999 AGENDA ITEM: Public Hearing and Second Reading of an Ordinance Amending and Readopting the Zoning Ordinance of Roanoke County Virginia by the Addition of Standards for the Design and Development of Cluster Subdivisions COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• The Planning Commission has prepared cluster housing amendments to the zoning ordinance. If adopted by the Board of Supervisors, these amendments will allow landowners to develop their property using "clustering" techniques, thereby permanently preserving open space without increasing the gross allowable density of the property. Major provisions of the ordinance include: Cluster development would be allowed by right in R-1, R-2, R-3 and R-4 zoning districts provided public water and sewer are provided to each lot. Between 35% and 50% of each site developed would be permanently reserved and maintained as open space. Ownership of the open space (public/private) would be determined at the time of plat review. The amount of open space required would be dependant upon the existing conditions prior to development. Sites with more significant natural features would require higher open space dedications. Limited private streets would be allowed in cluster developments. No less than three nor more than 20 homes S-y 2 could be located on any private street network, and any home on a private street must be within 500 feet of an access point to a public street. • There would be no minimum setbacks, lot sizes or lot frontage requirements in cluster developments, with the exception of cluster lots adjacent to conventional development and that new lots on public streets must have a minimum of 48 feet of public street frontage. Minor changes have been made to the ordinance since first reading held on September 28th. Many of these changes are editorial in nature, however, others are worthy of note. These are: • Terms such as botanical significance, largest vehicle use and acquifer recharge areas have been deleted due to the difficulty of administering these terms. • Enhanced language has been added to emphasize that private streets are the responsibility of a homeowner's association. • The ordinance has been County will not collect proposed. STAFF RECOMMENDATION: modified to state clearly that Roanoke solid waste on any private street Staff recommends as follows: 1. The Board of Supervisors hold a public hearing and approve Second Reading of these ordinance amendments on October 26, 1999 Respectfully Submitted, Approved, ,~Oi~~ Terranc L. Ha ington, AICP Elmer C. Hodge Departm nt of Community Development County Administrator S-y Approved Denied Received Referred to Action Vote No Yes Abs Motion by Harrison Johnson McNamara Minnix Nickens J-y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGII~]IA, HELD AT THE ROANOKE COUNTY ADMII~TISTRATION CENTER ON TUESDAY, OCTOBER 26, 1999 AN ORDINANCE AMENDING AND REENACTING THE ZONING ORDINANCE OF THE COUNTY OF ROANOKE VIRGINIA BY THE ADDITION OF STANDARDS FOR THE DESIGN AND DEVELOPMENT OF CLUSTER SUBDIVISIONS WHEREAS, certain innovative housing provisions will allow landowners to develop their property using "clustering" techniques, thereby preserving open space without increasing gross allowable density of the property available for development; and, WHEREAS, public necessity, convenience, general welfare, and good zoning practice support an amendment to the Zoning Ordinance of the County of Roanoke to provide for clustering opportunities; and, WHEREAS, the Planning Commission held a public hearing on this amendment on September 7, 1999; and, WHEREAS, the Planning Commission recommended its approval of this amendment to the Zoning Ordinance of the County of Roanoke to provide for standards for the design and development of Cluster Subdivisions; and, WHEREAS, public notice and advertisement of this amendment has been provided as required by Section 15.2-2204 of the Code of Virginia, and the Roanoke County Code; and, WHEREAS, the first reading of this ordinance was held on September 28, 1999, and the second reading and public hearing were held on October 26, 1999. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Zoning Ordinance of the County of Roanoke is hereby amended and reenacted to provide as follows: I. ARTICLE II DEFII~TITIONS AND USE TYPES IS HEREBY AMENDED AS FOLLOWS: SEC 30-28 DEFII~TITIONS. DELETE: Cluster: A development design technique that concentrates buildings in specific areas on the site to allow the remaining land to be used for recreation, common open space, and preservation of environmentally- sensitive areas. ADD: Cluster Subdivision: An alternative means of subdividing land that concentrates building density in specific areas to allow the remaining land to be reserved for the preservation ofenvironmentally-sensitive S-y features and open space. Conservation Areas, Primary: Areas within the 100-year floodplain, slopes greater than 25%, lands within designated view sheds and designated ridgetop preservation areas identified and mapped in the 1998 Community Plan, greenway corridors shown on the Greenway Conceptual Plan and elevations 1500 feet or greater above mean sea level. Conservation Areas, Secondary: Areas with slopes between 15% and 25%, healthy woodlands, locations of species listed as endangered, threatened or of special concern, historic structures and sites, riparian zones outside the FEMA study area and productive agricultural and forested lands. Lot, Conservation: A lot that has been dedicated to a land trust, homeowners, condominium, or similar association, government agency or other entity through an easement or other transfer of ownership, and set aside in perpetuity as open space in a cluster subdivision. Property Resource Map: A map utilized in the cluster subdivision process that depicts the Primary and Secondary Conservation Areas of the subject property. II. ARTICLE III DISTRICT REGULATIONS IS HEREBY AMENDED BY THE ADDITION OF THE FOLLOWING PERMITTED USES: SEC. 30-41- 2 PERMITTED USES (A) 1. Residential Uses Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*) SEC 30-42-2 PERMITTED USES. (A) 1. Residential Uses Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*) SEC 30-45-2 PERMITTED USES. (A) Residential Uses Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*) SEC 30-46-2 PERMITTED USES. 2 I I (A) Residential Uses Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*) III. ARTICLE IV USE AND DESIGN STANDARDS IS HEREBY AMENDED BY THE ADDITION OF THE FOLLOWING USE AND DESIGN STANDARDS FOR CLUSTER SUBDIVISIONS. Sec. 30-82-13.1 Single Family Dwelling, Attached and Detached (Cluster Subdivision Option) (A)Intent Establish a method for Roanoke County to protect vital natural and historic resources from development and permanent loss. 2. Prevent the destruction of valuable view sheds, ridgetops and wildlife corridors, including but not limited to, the Blue Ridge Parkway and Appalachian Trail, and other resources identified in the 1998 Community Plan. Reserve, enhance, and add to the existing and proposed greenway system throughout the County, as identified in the 1998 Community Plan. 4. Provide the citizens of Roanoke County additional open space and recreation areas. Encourage the design of creative, innovative developments that utilize the land's natural resources and features and incorporates them into functional preservation and development plans. 6. Offer an alternative to conventional subdivision development by allowing for compact clusters of housing units rather than spaced lots that encompass the entire property. (B) Applicability Cluster subdivisions proposed in accordance with the standards contained herein shall be a permitted use by-right in R-1, R-2, R-3 and R-4 zoning districts. The Zoning Administrator shall have the responsibility for determining compliance with these standards. Proposals for cluster subdivisions that, in the opinion of the Zoning Administrator, do not meet one or more of the standards contained herein shall not be permitted by-right. Any such proposal shall be reviewed, upon petition by the Zoning Administrator, or the applicant, by the Roanoke County Planning Commission under the authority granted by Section 15.2-2286 of the Code of Virginia. As part of their review, the Commission shall have the authority, but not the obligation, to approve or deny the cluster proposal and to waive any standard contained herein. Prior to the issuance of any waiver, the Planning Commission shall give notice in accordance with Section 15.2-2204 of the Code of Virginia and hold a public hearing on the matter. The Zoning Administrator or applicant may appeal the Planning Commission's decision to the Board of Supervisors. The Board of Supervisor's shall give notice in accordance with Section 15.2-2204 of the :•~ ~1° Code of Virginia and hold a public hearing on the matter. If the petition is withdrawn at the request of the applicant subsequent to the decision by the Planning Commission on the application, or if the Commission denies any application submitted for its review, the Planning Commission shall not consider substantially the same application for the same property within one year of the applicant's withdrawal or Commission's action. (C) General Standards Minimum tract size of the cluster subdivision: Three (3) acres. 2. Public water and public sewer shall be provided to each lot within the proposed subdivision. Property shall be excluded from the cluster subdivision option where, in the opinion of the Zoning Administrator, previous land disturbing activities have significantly altered a Primary or Secondary Conservation Area, to the extent that important features worthy of conservation have been destroyed or severely modified. 4. Allowable density: Eight (8) dwelling units per acre. (D) Minimum Lot, Setback and Frontage Requirements There shall be no minimum lot area or setback requirements, however, the normal front, rear, and side yard setback requirements must be maintained adjacent to any lot or existing public street right of way not within the proposed cluster development. 2. Minimum public street frontage: Forty eight (48) feet on a publicly owned and maintained street except as modified by Section 30-82-13.1 (F) (E) Open Space Requirements Minimum Open Space: Thirty-five (35) percent of the gross acreage of the tract. If the site contains Primary and Secondary Conservation Areas in excess of 35 percent, all Primary and Secondary Conservation Areas shall be preserved up to a required maximum of 50 percent of the tract. The applicant shall have the right to provide conservation areas in excess of those required. When Primary and Secondary Conservation Areas exceed 50 percent of the tract, then Primary Conservation Areas shall be given priority in reaching the 50 percent maximum open space. At least 40 percent of all lots for residential use shall have a property line directly abutting the open space area within the cluster development, or have direct access to a developed greenway trail. 4. Ownership and maintenance of open space shall be one of the following: Common land owned in perpetuity by the owners of lots in the development, through a homeowners, condominium or similar association. Provisions for the maintenance of the open space in perpetuity shall be approved by the Zoning Administrator in conjunction with plat approval. 4 5-~I b. Dedication of the land in perpetuity to a nonprofit organization or land trust through a conservation easement or fee simple conveyance. c. Public land after dedication to, acceptance and maintenance by the Roanoke County Board of Supervisors or other governmental entity for recreational, conservation, historic or other open space purposes. 5. Conservation lots may be created in compliance with the terms of this ordinance and the Roanoke County Subdivision ordinance, notwithstanding the frontage, width, area, and other design standards for lots found in Article III of this ordinance. Any such lot proposed for platting shall be clearly designated on a subdivision plat reviewed and approved by Roanoke County. 'This plat shall contain notations and covenants that clearly forbid, in perpetuity, the use of the conservation lot for any type of residential dwelling, or other use or structure as prohibited by these provisions. If required open space is located within a mapped greenway corridor, as depicted on the Greenway Conceptual Plan at the time of submittal of the preliminary plat, then a greenway easement shall be dedicated to Roanoke County or their designated agent. The Zoning Administrator, in consultation with the Roanoke Valley Greenway Commission, shall determine the exact location and dimensions of the easement to be dedicated. 7. No building, building addition, structure, road, driveway, parking area or any other type of physical land improvement shall be located within a required Primary or Secondary Conservation Area as defined in (E) 1. and 2. above. Notwithstanding the above, greenway trails may be developed in Primary and Secondary Conservation Areas. (F) Street and Access Requirements All residential lots within a cluster subdivision shall have frontage on and access to a publicly dedicated and maintained street except as provided in this section. 2. Lots within a cluster subdivision shall not be required to have frontage on a publicly dedicated and maintained street provided: No dwelling unit shall be located further than 500 feet, as measured in a straight line, from an access point to a publicly dedicated and maintained street that the dwelling unit has direct access to, and b. Lots without public street frontage shall be planned and arranged into distinct residential clusters of three (3) or more dwelling units served by a common private street, and c. No more than twenty (20) dwelling units shall be allowed on any single private street or independent network of private streets. Maintenance of private streets shall be the responsibility of the homeowners association. Subdivision plat covenants shall provide that all maintenance of private roads, including snow removal, is not a public responsibility. Covenants shall further certify that the private road shall not be eligible for acceptance into the State Secondary System for maintenance until such time as it is constructed and otherwise complies with all requirements of the Virginia Department of Transportation for the addition of subdivision streets current at the time of such request. Any costs required to cause private streets to become eligible for addition into the state system shall be provided with funds other than S-y those administered by Roanoke County or the Virginia Department of Transportation. 4. Pavement surface: The minimum pavement surface shall be asphalt. Alternate materials such as concrete, structural pavers, or cobblestone maybe substituted provided the proposed surface will support the expected loads. Calculations and/or manufacturers specifications shall be required at submittal. Gravel is not an acceptable surface course. Base Course: six (6) inches minimum depth. For streets to be served by school buses, eight (8) inches minimum depth. These depths are for sub-bases with a CBR value of 10 or higher. 6. Private streets shall be designed to accommodate the provision of regular public services. Specifically: a. Vehicle turn arounds shall be included. The turn around may be a cul-de-sac or T-turn around. b. A representative of the Roanoke County School Board shall review the design, and location of all proposed private streets, and shall advise the applicant whether or not the proposed private streets meet the standards for school bus service. If the proposed design does not meet standards for school bus service, the final subdivision plat shall contain a notation that the proposed private streets do not meet the standards for public school bus services and that the Roanoke County School board shall not be obligated to provide service on the private streets. c. The final subdivision plat shall contain the notation that the proposed private streets do not meet the standards for public solid waste collection and that Roanoke County shall not provide solid waste collection on private streets. The applicant shall have the responsibility for addressing the collection of solid waste on private streets and a representative of the Roanoke County Department of General Services shall review proposals for solid waste collection on private streets. 7. Vehicular Access: Private streets shall be platted as a separate parcel of land dedicated to the homeowners' association. Private right of way width shall be of sufficient width to encompass all drainage structures for the street and to allow maintenance of the street. On street parking shall be prohibited on at least one side of the street, to ensure adequate space for public service vehicles. Drainage: Drainage design shall meet all existing Virginia Department of Transportation and County of Roanoke standards, as amended. Drainage easements shall be platted to the homeowners' association for maintenance. 9. Signage: All traffic control and warning signs on private streets shall be the responsibility of the developer/homeowners' association, and b. All access points from the public street to the private street shall be clearly marked with a sign stating that the street is private. 10. Private Street Design: The following are required design standards for private streets. 6 ~~ PROJECTED MINIMUM MAXIMUM MINIMUM MINIMUM TRAFFIC AND GRADE b SIGHT SHOULDER (VEHICLES MAXIMUM DISTANCE ` WIDTH PER DAY) PAVEMENT WIDTH a 30-40 VPD 14' 18% 50' 2' 41-80 VPD 16' 18% 70' 3' 81-100 VPD 18' 18% 90' 4' 101-200 20' 16% 100' 4' VPD a. Pavement width is based upon a shoulder and ditch section. One-way streets shall be a minimum of twelve (12) feet wide. b. Maximum grade: streets shall not exceed 300 feet in length for grades greater than or equal to 16%. Maximum grade at all landings shall not exceed 5%. Length of the landing, in feet, shall be based on the following formula: vehicles per day X .5 feet. c. Sight distance refers to stopping distance only. Sight distance at the intersection of two private streets shall meet a design speed of 25 mph. Sight distance at the intersection of a private street and a public street shall meet VDOT commercial entrance requirements. (G) Public Water and Sanitary Sewer 1. Public water and sewer shall conform with Roanoke County Water and Sewer Standards, latest edition, with the following exceptions: a. For homes located within the minimum required distance to a fire hydrant, the following shall apply: The homes shall be served by private laterals. 2. Water meters and sewer cleanouts shall be located near the public street right of way. 3. A maximum of six meters or cleanouts shall be located side by side. b. For homes requiring extension of public water and sewer services, the following shall apply: 1. A twenty-five (25) foot easement shall be provided. The easement may be shared by both services, provided the depth is not excessive. c_y 2. At least one of the services (water or sewer) shall be located outside of a street pavement area. 3. If the street pavement surface is an alternative to asphalt, the Director of Utilities must approve, in writing, the location of the services within the paved area. 4. The water and sewer easement(s) shall be separate from any Public Utility Easement. (I-1) Cluster Development Process The applicant shall meet with the Zoning Administrator or his/her designee to review the requirements for a cluster subdivision prior to the preparation of the preliminary plat. A site visit shall be arranged to review the site and identify approximate locations of Primary and Secondary Conservation Areas. The applicant shall then have drawn, preferably by a licensed engineer/surveyor, architect or landscape architect, a Property Resource Map. At a minimum this map shall include the following: Total acreage and acreage of each Primary and Secondary Conservation area and other open space areas b. Percent slope, in the following increments: <15%, 15-25%, >25% Flood plains, wetlands, and riparian zones outside the FEMA study area d. Historic structures and sites e. Designated view sheds and ridgetop preservation areas identified and mapped in the 1998 Community Plan f. Greenway corridors mapped on the Greenway Conceptual Plan g. Elevations 1500 feet or greater above mean sea level h. Healthy woodlands I. Location of species listed as endangered, threatened, or of special concern Productive agricultural and forested lands 2. During the development of the preliminary plat, the property owner shall consult with Roanoke County to determine the appropriateness of the dedication of open space for public use, such as a school, park, library, or other public facility. The applicant shall submit a preliminary plat in accordance with Article II of the Roanoke County Subdivision Regulations. The following additional items shall be required to accompany the preliminary plat: a. All Primary and Secondary Conservation Areas and other required open space areas to be designated as permanent open space, shall be mapped as conservation lots and noted on the plat. 8 Sy b. All deed restrictions and covenants applicable to private streets, public services, open space, and cluster subdivision lots. c. The location of all building lots to be conveyed. 4. Once approval for the preliminary plat has been given, the applicant shall submit the final plat in accordance with Article III of the Roanoke County Subdivision Regulations. 2. That this ordinance shall be in full force and effect from and after January 1, 2000. G:\COMMOMCLUSTREV.ORD 9 O~ POANp~~` ~.: ~,. 9 z ~ ~ 2 ov a 1838 AGENDA ITEM NO. ~ - ~ APPEARANCE REQUEST PUBLIC NEARING -ORDINANCE CITIZEN COMMENTS SUBJECT: _ ~ ~~ ~; ~ ~Z t-{ti~:~ ~ ~ mac, v ~~.. ~-~ ~r~ ~;,~~ ~:.~.: I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DELIA/ES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. . ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements andlor comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: Jt~,:.~ 14'}~ t~_~.;e„-~~ IZ z-~Z~~- ADDRESS: //n ~ >r,-~ ~,~~.;R:.~:°...~ PHONE: ~ ~ ~ o z 4 ~ ~ AOANp,~.~ L ti ' p 2 ~ z a~ 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 October 28, 1999 Mr. B. Clayton Goodman, III Vinton Town Manager P. O. Box 338 Vinton, VA 24179 Dear Mr. Goodman: BRENDA J. HOLTON DEPUTY CLERK Attached is a certified copy of Ordinance 102699-6 approving a voluntary settlement agreement, entitled "Gain Sharing Agreement between the Town of Vinton and the County of Roanoke", pursuant to Section 15.2-3400 of the 1950 Code of Virginia, and authorizing a petition to the Circuit Court of Roanoke County to affirm the settlement and to give it full force and effect. This ordinance was adopted by the Board of Supervisors at their meeting on Tuesday, October 26, 1999. !f you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors MHA/bjh Enclosure cc: Paul M. Mahoney, County Attorney Mr. Clay Glass,. IV (Certified Copy) Mays & Valentine P O. Box 1122 Richmond, VA 23218-1122 P.O. BOX 29800 ®Recyded Paper From: "Sue Patterson-Bane" <ADM01/SPB> To: adm01/bjh Date sent: Thu, 28 Oct 1999 15:38:14 +0000 Subject: Glass Carter Glass, IV Mays & Valentine P. O. Box 1122 Richmond, VA 23218-1122 Sue Patterson-Bane Legal Assistant 772-2007 Brenda Holton -- 1 -- Thu, 28 Oct 1999 15:45:48 C O V E R Roanoke County Board of Supervisors S H E E T Clerk's Office To: Dr. Deanna Gordon, School Superintendent Fax #: ~~ N Subject Board Meeting 10-26-99 ~''~'" ~~f~ar~ ~ UN~ ~~-~ ~0.~ Date: October 22, 1999 Pages: 2, including this cover sheet. a°a'°~ '`y'~~ T"tf ~~, ~ ~i-~o COMMENTS: °~ ~~ t co., ~F'-•~ i9 t f~; s f;'n,~ i c 'e~a.~ Mr. Hodge and Chief Lavinder asked n ~J J°-~t w; ~ 6~~' 99 Board of Supervisors meeting for recognit C;~r s~~~i is p.m. for winning the Safe School Environmer ~,,~Po f~~ ,~ d ,~, ~,~~ rti~y o~a Nef G'x e~~ 7f''~ For your information I am sending you ,~,~,„;,, , ~ f,- .,~ 6~ 5~~~.~F~<<~ Please let me know if you plan to attend so tl ~~ ,tires ,~., f,,.~ , ~ ~ Police Department. From the desk of... Brenda J. Holton Deputy Clerk Roanoke County P. O. Box 29800 Roanoke, VA 24018 540-772-2005 Fax: 540-221-2193 From: Self <ADM01/BJH> To: "Ray Lavinder" <PFR01/JRL> Subject: Re: Recognition Copies to: Elmer Hodge Date sent: Tue, 19 Oct 1999 16:21:51 Thanks. When you know for sure the names of those coming from your dept, let me know. I will ask Mr.-Hodge what he thinks about inviting the School Board. > From: "Ray Lavinder" <PFR01/JRL> > To: "Brenda Holton" <ADM01/BJH> > Date: Tue, 19 Oct 1999 15:56:36 +0000 > Subject: Re: Recognition > Brenda, I do have a plaque and will get it to you in the next couple > of days. I would think that it would be nice to invite Dr. Gordon > and the School Boaad members (if that would be appropriate). I will > tenatively bring Assistant Chief Holbrook, Lt. Roche, Sgt.Swortzel, > and some members of the school services unit. If all of them can be > available on the date. > P.S. It's a real nice plaque Brenda Holton -- 1 -- Tue, 19 Oct 1999 16:22:24 f d From: Self <ADM01/BJH> To: Ray Lavinder Subject: Recognition Date sent: Tue, 19 Oct 1999 13:55:07 Chief Lavinder, at agenda staff meeting yesterday, we discussed recognizing the police department for receiving. the Safe School Environment Award category of 1999 Governor's New Partnership Community Safety Awards Program. The recognition will be at 3 p.m. Oct 26th. We need to know who will be at the Board Meeting to be reocgnized. Mr. Hodge asked that Dr. Gordon be among those to be recognized. Would you let me know who will be there? Also, did you receive a plaque or something at the awards luncheon. If so, could you bring to the meeting so that the Chairman can present at the meeting. If not, let me know and we can fix up something. Thanks for the information. Brenda Holton -- 1 -- Tue, 19 Oct 1999 13:55:17 r* COMMONWEALTH OI+ VIRCINlA The Governor's D~~-: ~ ~ Sergeant .Teffrey .._ _._ . Roanoke Count 3568 Peters Cre Roanoke, Virgit Dear Sergeant Swortzel, On behalf of Governor Gilmore, we are pleased to inform you that your locality has been selected as the winner in the Safe School Environment Award category (School divisions with 8000 or more enrolled students) of the 1999 Governor's New Partnership Community Safety Awards Program. Your program was in competition with a number of other successful and dedicated programs from across the state. The judging panel had a difficult task in selecting award winners from so many well qualified programs. The Governor's New Partnership Community Safety Awards will be presented at a luncheon to be held in Richmond on October 14, 1999 from 12:00 p.m. to 1:30 p.m. at the Hyatt Richmond. Governor Gilmore has been invited to present the awards. The luncheon is being held in conjunction with the Governor's Forum on Crime `99. We invite you to attend this ceremony to receive your well deserved award and to recognize the accomplishments of the other winners in this year's program. Please notify Doug Smith at (804) 786-9469 concerning who will represent your organization at the awards luncheon. Congratulations and thank you for your commitment to community safety. Sincerely, GK,~ +~ Mark L. Earley Kenneth W. Stolle Attorney General/Co-Chair Senator/Co-Chair 805 East Broad Street • Richmond, VA 23219 • (804) 78G-4000 • Fax (804) 371-8981 Q /o i0-12-1995 15 43 703561811•-1' ROANOKE COUNTY POLICE DEPT. U P.O~~ ~ COMMONWEALTH Q~F VLFiGIN1A The Covernor'.r New Pa-rnershtP Cpn+miseion jar Gorrt+nunlty Sq%ty October 5, 1999 Sergeant Jeffrey M. Swortzel Roanoke County Police Department 3368 Pours Creek Road Roanoke, Virginia 24019 Dear Sergeant Swonael, ,~ ~~~~ ~~ Y~~~ ,~~-~~~~ ~~~_ On behalf of Governor Gilmore, we are pleased to inform you that your locality hoe been seloeted ass the winner in the Safa School lanvironment Award category (School divisions with 8000 or more enrolled students) of the 1999 Governor's New Partnership Community Safety Awards Program. Your program was in competition with a number of other successful and dedicated programs from aeroes the state. The judging pane{ had a difficult task in selecting award winners fror:~ so many woll qualified programs. The Governor's New Partnership Community Safety Awards will be presented at a luncheon to be held in Richmond on October 14, 1999 from 1200 p.m. to 1:30 p.m. at the Hyatt Richmond. Governor Gilmore has been invited to present the awards. The luncheon is being held in conjunction with the Governor's Forurn on Crime `99. We invite you to attetsd this ceremony to receive your well deserved award and to recognize the accomplishtneatt~ of the other winners in this year'9 program. Please notify Doug Smith at (804) 786-9469 concerning who will represent your organization at the awards luncheon. Congratulations and thank you for your commitment to community safety. Sincerely, ~~ Mark L. Earley Kenneth W. SlvJle Attorney GeneraUCo-Chair Senator/Co-Chair i0S Bait Broad 5Ute1 • Rlchnand, VA 23219 • (6(>4) 78fi•4000 • Fex (BU4) 371.6981 ~~,,~ cti" Draft -10/1 x/99 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA OCTOBER 26, 1999 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognize Roanoke County Police Department for being selected as the winner in the Safe School Environment Award Category of the 1999 Governor's New Partnership Community Safety Awards Program. i D. BRIEFINGS ~1 ('_h-~.nric_ to hp refU E. NEW BUSINESS 1. Request to appropriate $4,,800 for temporary Assistance to Needy Families, Family Violence Intervention Service. (Dr. Betty McCrary, Social Services Director) ---'~ a . S~I,.ool s F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. G. FIRST READING OF ORDINANCES 1. First Reading of ordinance amending Section 20-23 of Chapter 20, solid Waste, of the Roanoke County Code, to provide that no public solid waste collection service shall be furnished to residences along private roads created after January 1, 2004. (Paul Mahoney, County Attorney) 2 2. First Reading of Ordinance Authorizing the Construction of and Financing fora Local Public Works Improvement Project - Clearbrook Lane Waterline Extension Project. (Gary Robertson, Utility Director) H. J. 3. First reading of Ordinance and lease for renting the log cabin at CRT. (Melinda Cox, Economic Development Specialist) SECOND READING OF ORDINANCES 1. Second reading of ordinance 9.062 acres of land adjacent Mahoney, County Attorney) authorizing the acquisition of to Vinyard Park II. (Paul M. APPOINTMENTS 1. Blue Ridge Community Services Board of Directors 2. Grievance Panel 3. Highway and Transportation Safety Commission 4. League of Older Americans -Advisory Council CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 3 ~- ~~ ~_-=-- ~ C~g~ ~ ~ K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Proclamation signed by the Chairman 6. Revenues and Expenses for the two month period ended 7. Revision of Mission Statement and Goals for Administrator's Office for FY 2000 8. Changes to Secondary System of State Highways as of September, 1999. 9. Account Paid -September 1999 10. Report of Claims Activity for the Self-Insurance Program 11. Status Report on County Projects 4 O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session to discuss the Secondary Road System Six-Year Construction Plan (2000-2006) and Consideration of Projects for FY 2000-01 VDOT Revenue Sharing Program. (Arnold Covey, Community Development Director) P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A EVENING SESSION (7:00 P.M.) Q. CERTIFICATION RESOLUTION R. PUBLIC HEARINGS S. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Second reading of ordinance approving a voluntary settlement Agreement, entitled "Gain Sharing Agreement between the Town of Vinton and the County of Roanoke" and authorizing a petition to the Circuit Court to affirm the settlement. (Paul Mahoney, County Attorney) 2. Second reading of ordinance to rezone approximately 99.38 acres from R1 to PTD to construct a mixed use commerce park incorporating commercial, residential, industrial and open space uses, located at the 2100 block of Hardy Road, adjacent to the Blue Ridge Parkway, Vinton Magisterial District, upon the petition of the Town of Vinton. (Terry Harrington, County Planner) 3. Second reading of ordinance to approve a Special Use Permit for Friendship Manor, Inc. to allow the expansion of a life care facility of a 40+ acre site located at the intersection of Florist Road and Hershberger Road in the Hollins Magisterial District. (Terry Harrington, County Planner) 4. Second reading of ordinance amending and readopting the Zoning Ordinance by the addition of standards for the design and development of Cluster Housing. (Terry Harrington, County Planner) 5 T. CITIZENS' COMMENTS AND COMMUNICATIONS U. REPORTS AND INQUIRIES OF BOARD MEMBERS V. ADJOURNMENT LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, October 26, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Friendship Manor Inc. to obtain a Special Use Permit for a life care facility, located at the intersection of Hershberger Road and Florist Road, in the Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: October 6, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, October 12, 1999 Tuesday, October 19, 1999 Direct the bill for publication to: Friendship Manor Inc. c/o Ed Natt P.O. Box 20068 Roanoke, VA 24018 (540) 774-1197 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 i r LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, October 26, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Roanoke County Planning Commission to amend the zoning ordinance to add cluster housing options in the R-1, R-2, R-3 and R-4 districts. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: October 6, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, October 12, 1999 Tuesday, October 19, 1999 Direct the bill for publication to: Roanoke County Planning Dept. PO Box 29800 Roanoke, VA 24018 (540) 772-2068 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, October 26, 1999, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of The Town of Vinton to rezone 99.38 acres from R-1 to PTD, in order to develop mixed residential, commercial and industrial uses, located at the 2100 block of Hardy Road, in the Vinton Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: October 6, 1999 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, October 12, 1999 Tuesday, October 19, 1999 Direct the bill for publication to: Town of Vinton PO Box 338 Vinton, VA 24179 (540) 983-0601 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 r C O V E R FAX S H E E T To: Roanoke Times -Legal Ad Fax #: 981-3415 Subject: Legal Notice Date: October 8, 1999 Pages: 3, including this cover sheet. COl~~IlV1ENTS: Any documentation or information included as part of this transmittal, including, without limitation, this cover sheet and any and all attachments or exhibits, is intended solely for the use of the person shown as the recipient hereon and is confidential and privileged attorney- client information unless otherwise indicated. Following is a legal notice to be advertised on October 12 and October 19, 1999. X0899 D q~~D ~t From the desk of... eC : '~La~, a.2Q.oix~ Wanda G. Riley, CPS Senior Administrative Secretary Roanoke County Attorney's Office P.O. Box 29800 - 5204 Bernard Drive, SW Roanoke, Virginia 24018-0798 540-772-2071 Fax:540-772-2089 PUBLIC NOTICE Please take notice that the Board of Supervisors of Roanoke County, Virginia, will hold a public hearing at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on October 26, 1999, at 7:00 p.m., or as soon thereafter as the matter maybe heard, on the question of the adoption of an Ordinance pursuant to Section 15.2-3400 of the 1950 Code of Virginia, as amended, approving a voluntary settlement agreement (the "Gain Sharing Agreement") between the County of Roanoke and the Town of Vinton. The Vinton Town Council will hold a public hearing at the Town Council Chambers, Municipal Building, 311 S. Pollard Street, Vinton, VA 24179, on November 2, 1999, at 7:00 p.m. or as soon thereafter as the matter maybe heard, on the question of the adoption of an Ordinance pursuant to Section 15.2-3400 of the 1950 Code of Virginia, as amended, approving a voluntary settlement agreement (the "Gain Sharing Agreement") between the Town of Vinton and the County of Roanoke. Fora 20-year period, the Gain-Sharing Agreement would (1) commit Roanoke County to continue certain annual payments (local sales tax distributions, solid waste collection and disposal, and fire and emergency services) made to the Town, (2) require the County to share with the Town certain future local tax revenue derived from a portion of the County identified in the Agreement as "East Roanoke County", (3) establish a moratorium on Town-initiated or supported annexations, and (4) engage the two jurisdictions in joint economic development and planning efforts. The foregoing description is only a summary of the Gain Sharing Agreement and reference should be made to the full text for its complete terms and conditions. The County and the Town presented an earlier version of the Gain Sharing Agreement to the Commission on Local Government of the Commonwealth of Virginia, which issued its findings and recommendation in a Report dated October 1, 1999. The County and the Town propose to adopt a modified version of the Gain Sharing Agreement for the purpose of clarifying one of its provisions. A copy of the Gain Sharing Agreement between the Town of Vinton and the County of Roanoke, and the report on this Agreement by the Commission on Local Government, are available for public review during normal business hours in the office of the Clerk to the Board of Supervisors, located in the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Va., in the office of the Town Manager, located in the Town Municipal Building, 311 S. Pollard Street, Vinton, VA. ,and in the Clerk's Office of the Circuit Court of Roanoke County, located in the County Courthouse, 305 East Main Street, Salem, Va. Any member of the public may appear at the times and places aforesaid and address the Board or Town Council on the matter aforesaid. 111 ~ Paul M. Mahoney County Attorney `~ . ~2a.~ ~~rrz(rrnant ..71Z B. Clayton Goodman, III Town Manager Please publish on the following dates: Tuesday, October 12, 1999 Tuesday, October 19, 1999 Please send the invoice to: Mary Allen Clerk, Board of Supervisors Post Office Box 29800 Roanoke, VA 24018-0798 PUBLIC NOTICE Please take notice that the Board of Supervisors of Roanoke County, Virginia, will hold a public hearing at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on October 26, 1999, at 7:00 p.m., or as soon thereafter as the matter maybe heard, on the question of the adoption of an Ordinance pursuant to Section 15.2-3400 of the 1950 Code of Virginia, as amended, approving a voluntary settlement agreement between the County of Roanoke and the Town of Vinton. This Gain-Sharing Agreement contains provisions which would fora 20 year period (1) commit Roanoke County to continue certain annual payments (local sales tax distributions, solid waste collection and disposal, and fire and emergency services) made to the Town, (2) require the County to share with the Town certain future local tax revenue derived from a portion of the County identified in the Agreement as "East Roanoke County", (3) establish a moratorium on Town-initiated or supported annexations, and (4) engage the two jurisdictions in joint economic development and planning efforts. A copy of the Gain Sharing Agreement between the Town of Vinton and the County of Roanoke, and the report on this Agreement by the Commission on Local Government of the Commonwealth of Virginia, is available for public review during normal business hours in the office of the Clerk to the Board of Supervisors, located in the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Va. Any member of the public may appear at the time and place aforesaid and address the Board on the matter aforesaid. ,.. 1( au oney County Attorney Please publish on the following dates: Tuesday, October 12, 1999 Tuesday, October 19, 1999 Please send the invoice to: Mary Allen Clerk, Board of Supervisors Post Office Box 29800 Roanoke, VA 24018-0798 To: adm01/jmc, pfr01/reb, adm01/mjc, gup01/glr Copies to: adm01/ech Subject: Status Reports on County Projects Date sent: Tue, 5 Oct 1999 08:16:25 Beginning with the October 12 meeting, Mr. Hodge would like to include a status report on County projects under the "Reports" section of the agenda. He has asked for a one paragraph update on the following projects. Please send the paragraph to me either by attachments to an a-mail, a disk or G:\Common if you have access and are in RCAC. I will then incorporate them into one Board report. I need the reports by Wednesday afternoon. If you have any questions, please call me. - Center for Research and Technology -Melinda Cox - Regional Detention Center -John Chambliss - Salem Office Supply Renovations -John Chambliss - Water Interconnections -Gary Robertson - Regional Fire Training Center -Rick Burch He will probably add more projects in the future. Thanks. Mary Allen -- 1 -- Tue, 5 Oct 1999 08:16:25 p PM To ~ f Time ~ R p pate WHO ,_- E e N~nnber$ ~ Please call call pho^ Exp. Q Returned Your Q~{1ce pfea~ada ~~,ar Q Called to see You Va~cemad a Wants to see You FAX Q Will call a9am Pa9~ ~ ARGENT Mobile _~e ate Halloween from Sunday, October 31, on a Sunday this year, several localities are Saturday, October 30. The Town of Vinton age. for Celebrating Halloween from Sunday, acted staff to advertise this change to the orded vote: ckens, Minnix r . October 13, 1999 (1:49PM) NOTE TO: Mr. Hodge FROM: Brenda J. Holton SUBJECT: telephone call Please call Roxanne Christley, at 989-7753, before 2:15 or after 3:30 p.m. She wants the county to move Halloween to Sat night because she is a Christian and does not think it right to trick or treat on Sunday. She called Dr. Nickens and said that he told her that it was not discussed at yesterday's meeting because no one brought it up. She also tried to call Chairman but he is out of town. She has called all her friends and asked them to call us and request it be changed. ,~ r' ~,r 'f~ ~~ To: "Brenda Holton" <ADM01/BJH> Subject: Re: Fred Anderson Date sent: Tue, 28 Sep 1999 08:24:47 Elmer: Fred Anderson still wants to be recognized at the Board Meeting for being vice chairman of NACO steering committee. I thought you were going to talk to him about waiting until after the election. > From: "Brenda Holton" <ADM01/BJH> > To: adm01/ech > Date: Mon, 27 Sep 1999 17:01:00 +0000 > Subject: Fred Anderson > Cc: adm01/mha > Mr. Anderson called to make sure that you took him off the agenda for > this meeting. I told him that he had been taken off. He said > to ask you to put him on for the Oct 12 meeting for the same thing - > Vice Chairman of the steering committee for NACO. > Brenda Holton CMC > Deputy Clerk > 772-2005 Mary Allen -- 1 -- Tue, 28 Sep 1999 08:24:48