HomeMy WebLinkAbout1/11/2000 - Regular
ROAN ,~,
a ~
ti ~ p
,,a= ~~~~
1838
.a~ ~.v~~xxt.~.C~.e
ROANOKE COUNTY BOARD OF SUPERVISORS
AGENDA
JANUARY 11, 2000
~~~~~
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each
month. Deviations from this schedule will be announced. The meetings are
broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays
at 7 P.M. and Saturdays at 4 p.m.
Individuals with disabilities who require assistance or special
arrangement in order to participate in or attend Board of Supervisors
meetings or other programs and activities sponsored by Roanoke
County, please contact the Clerk to the Board at .(540) 772-2005. We
request that you provide at least 48-hours notice so that proper
arrangements may be made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call
2. Invocation: John M. Chambliss
Assistant County Administrator
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
1. Resolution of Appreciation to Bob L. Johnson for his service as
Chair of the 1999 Roanoke County Board of Supervisors
2. Introduction of Dr. Linda Weber, new School Superintendent.
(Elmer C. Hodge, County Administrator)
1
® Recycled Paper
3. Recognition of Timothy Gubala, Economic Development
Director for his service to the County of Roanoke.
4. Introduction of David R. Porter, new Economic Development
Director. (Elmer C. Hodge, County Administrator)
D. BRIEFINGS
1. Briefing from Total Action Against Poverty and presentation of
1998-99 Annual Report. (Ellen L. Brown, TAP)
E. NEW BUSINESS
1. Approval of 2000 Board of Supervisors appointments to
Committees, Commissions and Boards. (Mary H. Allen, Clerk
to the Board)
2. Request to adopt resolution supporting additional state funding
for land conservation in the Commonwealth of Virginia. (Elmer
C. Hodge, County Administrator)
F. FIRST READINGS OF ORDINANCES
1. First reading of ordinance to vacate an undeveloped portion of
the 40 foot wide Oak Street right-of-way located between
Highland Road and Eastland Road in the Vinton Magisterial
District upon the petition of Michael and Linda Clingenpeel and
Dennis and Maxine Musselman. (Terry Harrington, County
Planner)
2. First reading of ordinance to vacate an undeveloped portion of
the 50 foot wide Goff Road right-of-way located at the
intersection of Enon Drive in North County in the Hollins
Magisterial District upon the petition of Alva and Myrtle Pullen
and Margaret Camper. (Terry Harrington, County Planner)
G. SECOND READING OF ORDINANCES
1. Second reading of ordinance extending the current franchise
agreement with Adelphia (Salem) Cable for 90 days and request
2
for appointment to negotiating committee to negotiate a new
agreement. (Joseph B. Obenshain, Sr. Assistant County
Attorney)
2. Second reading of ordinance to authorize acquisition of
sanitary sewer easement on property owned by Jorge E.
Parrott in connection with the sanitary sewer project for the
Roanoke County Center for Research and Technology. (Gary
Robertson, Utility Director)
H. PUBLIC HEARINGS
I. APPOINTMENTS
1. Board of Zoning Appeals
2. Building Code Board of Adjustments and Appeals
3. Commission for Senior and Challenged Citizens
4. Hanging Rock Battlefield and Railway Preservation Foundation
5. Highway and Transportation Safety Commission
6. League of Older Americans -Advisory Council
7. Library Board
8. Roanoke County Planning Commission
9. Roanoke Valley Convention & Visitors Bureau Board of
Directors
10. Southwest Development Financing, Inc.
11. Virginia's First Regional Industrial Facility Authority
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
3
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED
BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
1. Donation of storm drainage easement on property owned by
Elizabeth Barber in the Windsor Hills Magisterial District.
2. Request for acceptance of Harmon Circle, Slusser Lane and a
portion of Stokes Drive into the Virginia Department of
Transportation Secondary System.
3. Resolution of Appreciation upon the retirement of Merry S.
McKissick.
4. Request from Schools for acceptance of $141,091 Title VI B
Flow through grant funds for children with disabilities.
5. Request from Schools for acceptance of $2,494 Refugee
Children School Impact Grant.
6. Request from Schools for acceptance of $4,047 grant funds for
preschool children.
7. Request from Schools for acceptance of $836.71 grant funds for
Goals 2000: Educate America, for inservice training.
8. Request from Schools for acceptance of $32,834.34 grant funds
for Goals 2000: Educate America, for purchasing instructional
computers.
9. Request from Schools for acceptance of $89,014.80 Universal
Service Fund Grant for purchase of technology equipment.
10. Request from Schools for appropriation of $9,976.29 for the
dual enrollment program.
11. Request from Sheriff's Office to accept a $12,700 federal grant
approved under the Bulletproof Vest Partnership Grant Act of
1998.
4
12. Request for acceptance of the remaining portion of Bloomfield
Avenue into the Virginia Department of Transportation
Secondary System.
K.
L.
13. Ratification of amended performance agreement to expand
Advance Store headquarters.
REQUESTS FOR WORK SESSIONS
REQUESTS FOR PUBLIC HEARINGS
M. CITIZENS' COMMENTS AND COMMUNICATIONS
N.
O
P.
Q.
R.
S.
REPORTS
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5. Information on award of Value Engineering Contract for New
South County High School
6. Statement of the Treasurer's Accountability per Investments
and Portfolio Policy as of December 31, 1999.
REPORTS AND INQUIRIES OF BOARD MEMBERS
WORK SESSIONS (4TH FLOOR CONFERENCE ROOM)
1. Work Session to discuss proposed Cluster Housing
amendments to the Zoning Ordinance. (Terry Harrington,
County Planner)
CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A
CERTIFICATION RESOLUTION
ADJOURNMENT to Saturday, January 22, 2000 at 9:00 a.m. at the
Hotel Roanoke for the purpose of a planning retreat.
5
1. ~'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11, 2000
RESOLUTION 011100-1 OF APPRECIATION TO BOB L. JOHNSON FOR HIS
SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 1999
WHEREAS, Bob L. Johnson served as Chairman of the Roanoke County Board
of Supervisors during 1999; and
WHEREAS, during Mr. Johnson's term as Chairman, the County achieved a
variety of accomplishments, including:
^ Negotiation of a joint water use contract with the City of Roanoke,
enabling the governments to tie the two water systems together for the
benefit of all Valley citizens
^ Creation of the Regional Juvenile Detention Commission, bringing
together funding from local governments and the state to begin
construction of improvements and upgrades to the Coyner Springs
Juvenile Detention Facility
^ Adoption of an updated and far reaching Community Plan to assist in
achieving the goals of protecting the environment and quality of life for the
citizens of the County
^ Opening of the first interjurisdictional greenway in the Roanoke Valley at
Hanging Rock, created through a partnership with the City of Salem and
the Hanging Rock Battlefield Association
^ Groundbreaking for the first regional fire training facility in the Valley,
located at the County's Kessler Mill Road facility, which will serve not only
the Valley jurisdictions, but training needs for all of Southwest Virginia
~ Completion of the preliminary engineering concept plan for site
development of a 457 acre tract in West County known as the Roanoke
County Center for Research and Technology, which will become a premier
technology park.
~ Moved forward on other economic development projects including the
Blue Ridge Parkway Interpretive Center, McDonald Farm, Advance Auto
Parts, Dragon Chemical, Salem Vent, and Lincra, USA
~,. M
WHEREAS, Mr. Johnson worked diligently during his term to represent all the
citizens of Roanoke County and to promote regional projects which would benefit all the
residents of the Roanoke Valley.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, does hereby extend its deepest appreciation to Bob L.
Johnson for his service as Chairman during 1999 and for his belief in democracy and
participation by citizens in local government.
On motion of Supervisor Minnix to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, McNamara
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
2
~ -~•
C-I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11, 2000
RESOLUTION OF APPRECIATION TO BOB L. JOHNSON FOR HIS SERVICE
AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 1999
WHEREAS, Bob L. Johnson served as Chairman of the Roanoke County Board
of Supervisors during 1999; and
WHEREAS, during Mr. Johnson's term as Chairman, the County achieved a
variety of accomplishments, including:
~ Negotiation of a joint water use contract with the City of Roanoke,
enabling the governments to tie the two water systems together for the
benefit of all Valley citizens
~ Creation of the Regional Juvenile Detention Commission, bringing
together funding from local governments and the state to begin
construction of improvements and upgrades to the Coyner Springs
juvenile detention facility
~ Adoption of an updated and far reaching Community Plan to assist in
achieving the goals of protecting the environment and quality of life for the
citizens of the County
~ Opening of the first interjurisdictional greenway in the Roanoke Valley at
Hanging Rock, created through a partnership with the City of Salem and
the Hanging Rock Battlefield Association
~ Groundbreaking for the first regional fire training facility in the Valley,
located at the County's Kessler Mill Road facility, which will serve not only
the Valley jurisdictions, but training needs for all of Southwest Virginia
~ Completion of the preliminary engineering concept plan for site
development of a 457 acre tract in West County known as the County
Center for Research and Technology, which will become a premier
technology park.
~ Moved forward on other economic development projects including the
Blue Ridge Parkway Interpretative Center, McDonald Farm, Advance Auto
Parts, Dragon Chemical, Salem Vent, and Lincra, USA
~ - ~ ~ +'
WHEREAS, Mr. Johnson worked diligently during his term to represent all the
citizens of Roanoke County and to promote regional projects which would benefit all the
residents of the Roanoke Valley.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, does hereby extend its deepest appreciation to Bob L.
Johnson for his service as Chairman during 1999 and for his belief in democracy and
participation by citizens in local government.
(LOAN ~. 'a^"''°F"~""g"mcr'
c~
38
Working Document-Subject to Revision
ROANOKE COUNTY BOARD OF SUPERVISORS
ACTION AGENDA
JANUARY 11, 2000
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each
month. Deviations from this schedule will be announced. The meetings are
broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays
at 7 P.M. and Saturdays at 4 ~.m.
Individuals with disabilities who require assistance or special
arrangement in order to participate in or attend Board of Supervisors
meetings or other programs and activities sponsored by Roanoke
County, please contact the Clerk to the Board at (540) 772-2005. We
request that you provide at least 48-hours notice so that proper
arrangements may be made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call
HCN ABSENT AT 3:01 P.M.
2. Invocation: John M. Chambliss
Assistant County Administrator
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
1
® Recyded Paper
AGENDA ITEMS
JPM REQUESTED ADDITION OF ITEM E-3, CHANGE OF MEETING DATE IN
FEBRUARY FROM 2/22/00 TO 2/29/00.
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
1. Resolution of Appreciation to Bob L. Johnson for his service as
Chair of the 1999 Roanoke County Board of Supervisors
R-011100-1
HOM MOTION TO ADOPT RESO
URC WITH HCN ABSENT
RESO GIFT CERTIFICATE AND COUNTY PAPER WEIGHT PRESENTED TO
BLJ
2. Introduction of Dr. Linda Weber, new School Superintendent.
(Elmer C. Hodge, County Administrator)
INTRODUCED BY ECH
3. Recognition of Timothy Gubala, Economic Development
Director for his service to the County of Roanoke.
CERTIFICATE OF RECOGNITION PRESENTED TO TIM GUBALA
4. Introduction of David R. Porter, new Economic Development
Director. (Elmer C. Hodge, County Administrator)
INTRODUCED BY ECH
D. BRIEFINGS
1. Briefing from Total Action Against Poverty and presentation of
1998-99 Annual Report. (Ellen L. Brown, TAP)
PRESENTED BY ELLEN BROWN
E. NEW BUSINESS
2
1. Approval of 2000 Board of Supervisors appointments to
Committees, Commissions and Boards. (Mary H. Allen, Clerk
to the Board)
A-011100-2
JPM MOTION TO APPROVE BOARD APPOINTMENTS WITH FOLLOWING
CHANGES: (1) SUPERVISOR CHURCH WILL FILL ALL APPOINTMENTS
VACATED BY FORMER SUPERVISOR FENTON. (2) HOM ADDED LEWIS
GALE BIO-ETHICS COMMITTEE TO HIS APPOINTMENTS. (~ THE JOINT
SCHOOL CONSTRUCTION ADVISORY COMMITTEE WAS DISBANDED• (4)
SUPERVISOR CHURCH WAS APPOINTED TO THE REGIONAL WATER
SUPPLY POLICY COMMITTEE: AND (5) THE 5T" PLANNING DISTRICT
COMMISSION NAME SHOULD BE CHANGED TO THE ROANOKE VALLEY-
ALLEGHANY REGIONAL COMMISSION.
URC WITH HCN ABSENT
2. Request to adopt resolution supporting additional state funding
for land conservation in the Commonwealth of Virginia. (Elmer
C. Hodge, County Administrator)
R-011100-3
BLJ MOTION TO APPROVE RESO
URC WITH HCN ABSENT
GEORGE KEGLEY SPOKE IN SUPPORT OF THE RESO.
3. Request to change meeting date in February from February 22
to February 29, 2000
A-011100-4
JPM MOTION TO CHANGE MEETING DATE
URC WITH HCN ABSENT
JPM ASKED MHA TO NOTIFY THE APPROPRIATE PEOPLE
BLJ ASKED THAT HCN BE INFORMED IN CASE HE HAS A CONFLICT ON
THAT DATE .
F. FIRST READINGS OF ORDINANCES
1. First reading of ordinance to vacate an undeveloped portion of
the 40 foot wide Oak Street right-of-way located between
Highland Road and Eastland Road in the Vinton Magisterial
District upon the petition of Michael and Linda Clingenpeel and
Dennis and Maxine Musselman. (Terry Harrington, County
3
Planner)
JPM MOTION TO APPROVE 1ST READING
2ND AND PUBLIC HEARING - 1125/00
URC WITH HCN ABSENT
2. First reading of ordinance to vacate an undeveloped portion of
the 50 foot wide Goff Road right-of-way located at the
intersection of Enon Drive in North County in the Hollins
Magisterial District upon the petition of Alva and Myrtle Pullen
and Margaret Camper. (Terry Harrington, County Planner)
BLJ MOTION TO APPROVE 1ST READING
2ND AND PUBLIC HEARING -1/25/00
URC WITH HCN ABSENT
BLJ REQUESTED THAT STAFF REFER THE ORDINANCE TO ECONOMIC
DEVELOPMENT FOR REVIEW.
G. SECOND READING OF ORDINANCES
1. Second reading of ordinance extending the current franchise
agreement with Adelphia (Salem) Cable for 90 days and request
for appointment to negotiating committee to negotiate a new
agreement. (Joseph B. Obenshain, Sr. Assistant County
Attorney)
0-011100-5
JBC MOTION TO ADOPT ORD
URC WITH HCN ABSENT
2. Second reading of ordinance to authorize acquisition of
sanitary sewer easement on property owned by Jorge E.
Parrott in connection with the sanitary sewer project for the
Roanoke County Center for Research and Technology. (Gary
Robertson, Utility Director)
0-011100-6
JPM MOTION TO ADOPT ORD
URC WITH HCN ABSENT
H. PUBLIC HEARINGS
4
I. APPOINTMENTS
1. Board of Zoning Appeals
2. Building Code Board of Adjustments and Appeals
3. Commission for Senior and Challenged Citizens
4. Hanging Rock Battlefield and Railway Preservation Foundation
ECH RECOMMENDED APPOINTMENT OF PETE HAISLIP TO SERVE THE
UNEXPIRED 3-YEAR TERM OF TIM GUBALA. TERM WILL EXPIRE
OCTOBER 25. 2000.
5. Highway and Transportation Safety Commission
6. League of Older Americans -Advisory Council
7. Library Board
8. Roanoke County Planning Commission
A-011100-7
BLJ NOMINATED WILLIAM TODD ROSS TO ANOTHER 4-YEAR TERM
EXPIRING DECEMBER 31, 2003 AND MOVED THAT HE BE APPOINTED.
URC WITH HCN ABSENT
9. Roanoke Valley Convention & Visitors Bureau Board of
Directors
JPM NOMINATED DAVID PORTER TO FILL UNEXPIRED TERM OF TIM
GUBALA. TERM WILL EXPIRE JUNE 30. 2000.
10. Southwest Development Financing, Inc.
11. Virginia's First Regional Industrial Facility Authority
ECH RECOMMENDED DAVID PORTER TO FILL THE UNEXPIRED FOUR-
YEAR TERM OF TIM GUBALA. TERM WILL EXPIRE SEPTEMBER 24 2002.
5
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED
BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
R-011100-8
BLJ MOTION TO ADOPT CONSENT RESO
URC WITH HCN ABSENT
1. Donation of storm drainage easement on property owned by
Elizabeth Barber in the Windsor Hills Magisterial District.
A-011100-8.a
2. Request for acceptance of Harmon Circle, Slusser Lane and a
portion of Stokes Drive into the Virginia Department of
Transportation Secondary System.
R-011100-8.b
3. Resolution of Appreciation upon the retirement of Merry S.
McKissick.
R-011100-8.c
4. Request from Schools for acceptance of $141,091 Title VI B
Flow through grant funds for children with disabilities.
A-011100-8.d
5. Request from Schools for acceptance of $2,494 Refugee
Children School Impact Grant.
A-011100-8.e
6. Request from Schools for acceptance of $4,047 grant funds for
preschool children.
A-011100-8.f
6
7. Request from Schools for acceptance of $836.71 grant funds for
Goals 2000: Educate America, for inservice training.
A-011100-8.g
8. Request from Schools for acceptance of $32,834.34 grant funds
for Goals 2000: Educate America, for purchasing instructional
computers.
A-011100-8. h
9. Request from Schools for acceptance of $89,014.80 Universal
Service Fund Grant for purchase of technology equipment.
A-011100-8.1
10. Request from Schools for appropriation of $9,976.29 for the
dual enrollment program.
A-011100-8. i
11. Request from Sheriff's Office to accept a $12,700 federal grant
approved under the Bulletproof Vest Partnership Grant Act of
1998.
A-011100-8. k
12. Request for acceptance of the remaining portion of Bloomfield
Avenue into the Virginia Department of Transportation
Secondary System.
R-011100-8.1
13. Ratification of amended performance agreement to expand
Advance Store headquarters.
A-011100-8. m
K. REQUESTS FOR WORK SESSIONS
NONE
L. REQUESTS FOR PUBLIC HEARINGS
NONE
7
M. CITIZENS' COMMENTS AND COMMUNICATIONS
<<L~P-T~
N. REPORTS
HOM MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEM 5 -UW
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5. Information on award of Value Engineering Contract for New
South County High School
BLJ ASKED FOR UPDATE ON SCHOOL CONSTRUCTION PROJECTS. JPM
WILL REQUEST AN UPDATE.
6. Statement of the Treasurer's Accountability per Investments
and Portfolio Policy as of December 31, 1999.
O. REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Johnson: (1) Read in the newspaper that Randy Smith was
retiring as City Manager for City of Salem Suggested that he be invited to a
future meeting to receive a resolution of appreciation (2) Would like to
know from the School Board what is being recommended on the Glenvar
proiect. JPM will write a letter requesting more information on the project
Supervisor Minnix: Commended the staff and Spencer Watts on the
"Tons of Fun" Year 2000 celebration at Tanalewood Mall and suggested
that another be held in the fall.
Supervisor Church: ~) Commended Arnold Covey and the staff for
their work on the North Lakes cul-de-sac. (2) Has received phone calls on
Dauahertv Road expressing concerns about the safety of children attending
school at Glenvar because of R&L Carriers Arnold Covey updated the
8
Board on the road improvements and advised that VDOT had moved onto
the site. (2) Asked PMM for update on the Dantzler horse stable situation
PMM advised that an injunction had been filed against the stable because
of the problems and the Dantzlers have filed a response Will meet with the
Dantzlers to trv and alleviate or will go to court (~ Thanked the citizens of
the Catawba District for having confidence in him
Supervisor McNamara: (1) Congratulated Virginia Tech for their
showing at the Sugar Bowl and expressed pride in the team (2) Welcomed
Supervisor Church to the Board and Economic Development Director David
Porter to the staff. (3) Announced that the joint retreat with the School
Board will refine the vision and mission of the County and create actions to
support the vision. Also advised that there will be a dinner following the
retreat at no expense to the taxpayers
RECESS AT 4:15 P.M.
P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM)
1. Work Session to discuss proposed Cluster Housing
amendments to the Zoning Ordinance. (Terry Harrington,
County Planner)
HELD FROM 4:45 - 5:45 P.M.
PLANNING COMMISSION MEMBERS PRESENT EXCEPT MARTHA
HOOKER.
PLANNING COMMISSION TO REVIEW CONCERNS OF BOARD OF
SUPERVISORS INCLUDING DENSITY PRIVATE ROAD ISSUES AND
WAIVERS. TH ADVISED PC WILL HOLD WORK SESSION ON 2/18.
(~. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A
NONE
R. CERTIFICATION RESOLUTION
S. ADJOURNMENT to Saturday, January 22. 2000 at 9.00 a m at the
Hotel Roanoke for the purpose of a planning retreat
JPM ADJOURNED THE MEETING AT -5:45 P.M.
10
ACTION NO.
ITEM NUMBER ~" ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 11, 2000
AGENDA ITEM: Briefing from Total Action Against Poverty and presentation of
their 1998-99 Annual Report
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Total Action Against Poverty (TAP) has requested time on this agenda to express
their gratitude to Roanoke County for its contributions to TAP and to present a copy of their
Fiscal Year 1998-99 Annual Report. In the 1999-2000 budget, the Board of Supervisors
approved a contribution of $30,000 to TAP and a contribution of $20,000 to the TAP
Transitional Living Center.
Re~sp~ectfully s bmitted by:
Elmer C. Hodge
County Administrator
---------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No. Yes Abs
Approved () Motion by: Church _ _
Denied () Johnson _ _ _
Received () McNamara_ _ _
Referred () Minnix _ _ _
To () Nickens
543454461 TAP
~~
1
~ o~
~/
~.`Gc~1~[h~6
F.~aa~don
~pxpioyment
Huuttb
Houd~ ad
HolndaMne96
Nei>~borhooda
Ecot~mlc
Dotinpmcat
Crime Piev6ntton
Adult Rostc Educattnn!
GEII Prejia~ratton
Improvement Program
G1.eCical Skllls
t;atrtnkutury Acttan
~'
Daval~yuxnu
Goaut+unity 1hwelopment
and outreach
CamPrehmsive Health
tnvest!!?Stlt Prdect
c:ustcm>zea
Head sreFt
Henry Street Mustc
Ccntor
,»~~~
Praventlaat Program
HOttlel8,99 UN~'VBnt10l1
Prag~ratn
Houdl-R Cawnseltng
Hwstng Rehebt4ltatlon
xUn Gaunsering
TI,~IAGT;
Litsracg Programs
Nortj7rvest~Su~mtermarket
Pragect DISCQVERX
Pcojoet H.O.P.E
Prodect ir~fo'I73th
Protect PRIDE
Project S.U.A.K.
Project SLiCCESS
Roanoiw Coo>ntYGectium A
Soatbaveatern Virginia
Se Haz~ t
SutntrterXoutb
~znptayment Programs
Ir8119s[tOllet LlvLes
Centex
TAP/VA CARES Offender
sexrnces
'V'WP Outreach
Wc+.ruhnrizgtlOn
Wome-'s Resource Cents
Post o;E~ce fax 2868
rtoartolcc, v;rglrila
X4004.2868
{540) 345-6784
t~ax (540) 345.4964
I~eceull~cr ]4, 1999
Mr. Bob Johnsao, Chairman.
Rke. County Board of Supervisors
Rke. Co. Administration Offices
P.O. Box •Z98U0
Roanoke,'VA 2401$-0798
~~ir' NiT. 30h1'1301Q,
I request perlnissiuu Lo address the Board of Supervisors briefly during yotu
January 1 i, 2000 session, to express TAP's gratitude to Roauake County. I will
also provide to the Supervisors a copy of TAY''s FY 98-99 Atu~ual Repoz~.
I can be contacted at 540-345-6781 Ext. 4336. That>dc You.
very truly yours,
filler, L. Bxnwn
Co-director, TAP's Fauulies In. Transition
ELB:fp
,~
253 P02 DEC 14 '99 11=33
ton~~~urre +t~ncv
a waw...a.~r
1
I. .z~- r
Economic Impact Report
For The County of Roanoke
Total Action Against Poverty
Program dear July 1,1998 to June 30, 1999
•
Doing Good ..... Works
i•
INTRODUCTION
Since 1965, Total Action Against Poverty has touched the lives of tens of
thousands of people in our region, offering hope of a brighter future through programs
and services designed to assist people in the transition from poverty to self-sufficiency.
But TAP's anti-poverty programs benefit not only the poor, but the economy as well.
In addition to helping needy individuals and families, TAP makes a significant
~ positive impact on the economy in two major ways:
~ First, by enabling the poor to help themselves through educational, employment
and counseling programs, TAP's activities stimulate the local economy through
an "economic multiplier effect." Personal incomes and employment generated
as a result of TAP's programs create increased spending in local businesses,
which in turn leads to a higher level of economic activity and increased tax
revenues. This generates demand for more goods, thereby stimulating manufac-
turing and delivery into the community from outside the locality. T'AP's
estimated local economic activity in Roanoke County in 1998-99 was
$2,705,076.
~ Second, by attending to residents' needs for emergency assistance and by having
a positive effect on participants' ability to play a fully functional role in the life of
the community, TAP saves public tax dollars in areas such as welfare and hospi-
talization expenditures and defaults on government home loans. The total
estimated savings in public expenditures realized by TAP's activities in
Roanoke County in 1998-99 was $1,486,420.
What follows is a conservative estimate of the total economic impact of TAP's
programs during our last program year (1998-99). We believe these figures conclusively
demonstrate that TAP's programs make a vital contribution to the economy of the
localities in our service area, and that funds allocated to TAP are, in fact, an investment in
the health and prosperity of our community. TAP's estimated total economic impact in
Roanoke County in 1998-99 was:
$4,191,496
i•
SUMMARY OF TOTAL ECONOMIC IMPACT
ROANOKE COUNTY, 1998-99
•
i
1. Direct Employment Services
and Other Benefits from Em-
ployment Programs
2. Housing (Economic Activity and
Taxes)
3. CAA Employees
Direct Client Local Economic Income to Local
Income Activity Governments
$593,474 $860,538 $ 86,054
$1,023,438 $1,483,985 $148,399
$248,657 $360,553 $ 36,055
TOTAL: $1,865,596 $2,705,076
SUMMARY OF PUBLIC SAVINGS ANll ADMINIS
OVERHEAD SAVED BY LOCALITIES
Savings in Public
Expenditures
(Federal/State)
1. Savings in Emergency Assistance $1,042,553
$270,508
TRATIVE
Additional Savings
To Local Govt.
(Admin. Costs)
$208,511
Payments
2. Savings on Defaults and Evictions $ 434 $ 86
3. Savings in Medicaid/Nledicare & $268,632 $ 53,727
Other Health Programs
4. Savings to Education $164,498 $ 32,900
5. Savings on Costs of Arrests, Jail $ 10,303 2,061
Stays, and Detention
TOTAL: $1,486,420 $297,285
i•
ESTIMATED LOCAL ECONOMIC ACTIVITY GENERATED BY
TOTAL ACTION AGAINST POVERTY IN ROANOKE COUNTY, 1998-99
A. EMPLOYMENT
Acquisition of employability skills, occupational training and critical support services is the key
to sustained unsubsidized employment and self-sufficiency. During this year, Total Action
Against Poverty provided training for 48 unemployed Roanoke County residents, placed 27
participants in unsubsidized jobs, and assisted 7 families to move from welfare to employment by
providing critical support services.
Direct Client
Income
1) 4 youths between the ages of
16 and 21 years participated in the
Summer Youth Employment Program.
Program records show these young
people earned: $2,754
2) 27 people were placed in unsub-
sidized employment upon comp}e-
tion of their training in Adult Basic
Education or occupational class-
room training. The average monthly
wage of these placements was $893.
Assuming each person worked at
least 6 months, they earned:
3) 44 people participated in employ-
ment services such as job clubs, job
banks, career exploration, and job
readiness activities, and were
assisted in finding non-subsidized
employment. Assuming the average
minimum monthly wage was $893
and assuming each worked at leas[
four months, they earned:
$144,666
$157,168
Local Economic
Activityl
$ 3,993
$209,766
$227,894
Income to Local
Governments"
$ 399
$20,977
$22,789
The Econonuc income multiplier has an estimated value of 2 (1.45 for entry level jobs).
That is, salaries "turn over" two times in local economic activity.
The U. S. Chamber of Convnerce estimates that local governments receive ten percent of
the salary "turn over" figure in utility, sales, and real estate taxes.
i•
Direct Client Local Economic Income to Local
Income Activity Governments
4) 9 participants in Community
Sentencing and Diversion programs
were able to continue their employ-
ment, working a total of 252 hours.
At the average monthly wage of
$893, and assuming each partici-
pant worked for six months, they
earned: $48,222 $69,922 $6,992
5) Through the efforts of TAP in
~ coordination with other agencies,
4 local businesses were established,
or expanded, creating 25 new jobs.
If these jobs are filled for 6 months
at $1,536 per month, the additional
wage earning will generate: $230-400 $334,080 $33,408
Other Benefits from Employment Programs:
1) 4 participants in the Summer
Youth Employment Program returned
to local public secondary schools.
The average state rei-nbursement is
$2,566 per pupil. One Hundred per-
cent (4) of the participants remain in
school all year, localities will receive: $10,264 $14,883 $1,488
TOTAL: $593,474 $860,538 $86,054
J
i•
B. HOUSING
A stable living arrangement in sanitary and safe housing is dependent upon timely payments by
tenants homeowners, availability of code approved units, rental subsidies, federal and state
homeownership loans and sufficient support services.
Direct Client Local Economic Income to Local
Income Activity Governments
r.
u
u
1) 15 houses were rehabilitated by
TAP housing programs. Municipal
assessors estimate a rehabilitated
house will last at least 10 years
longer and real estate taxes will
increase. The average increased
value of each house was $7,847.
Property taxes at $.93 per $100,
on increased value onl}~, generated
additional tax revenue of: $ 5,838 $ 8,465 $ 847
2) 212 subsidized units (Section 8)
providing shelter to 452 low-income
people, were administered by TAP.
The subsidy generated $4,800 in
annual income for landlords and
payment by renters of $780, which
resulted in approximately: 1 017.600 1 457 520 147 552
TOTAL: $1,023,438 $1,483,985 $148,399
C. AGE\'CY PERSONi~'EL
1) 22 Roanoke County residents
were employed by TAP in 1998-99.
This includes full-time, part-time,
and summer staff. During program
year 1998-99, these employees
earned: 248 657 360 553 36.055
TOTAL: $248,657 $360,553 $36,055
TOTAL ECONOMIC
ACTIVITY GENERATED
THROUGH EMPLOY-
MENT, HOUSING, AND
AGENCY PERSONNEL: $1,865,569 $2,705,076 $270,508
•
i•
II. ESTIMATED SAVINGS GENERATED BY TAP PROGRAMS
July 1,1998 -June 30,1999
A. SAVINGS IN EMERGENCY ASSISTANCE PAYMENTS
128 households containing more than 292 people were screened and received emergency assistance to ease the lack
of food, shelter, utilities, fuel, clothing, and health care. The following savings were realized from the we]fare
department emergency funds:
Savings in Public Additional Savings to
Expenditures Local Government
(FederaUState) (Adnrinistrative Costs)3
1) Utility bill payments secured by TAP
staff working with individuals and families
with crisis needs replaced emergency grants
from welfare departments for 49 house-
holds, with 123 family members saving an
average $195 utility grant from the welfare
department: $9,555 $1,911
2) 15 people resided at the Transitional
Living Center over the course of ] 998-99.
Assuming at ]east 25% (4) avoided requests
for emergency fuel assistance of $195, this
saved the welfare department utility grants
of: $780 $156
3) 8 households with 24 family members
received emergency food orders. An
average of 50% of the households would
have had to request the $~0 emergency
grant for food from the welfare department,
totaling: $200
$40
4) Of the15 persons residing at the TLC,
we assume that at least 25070 (4) avoided
a request for Emergency Food Orders at
$50 each. This saved the welfare depart-
ment: $200 $40
Administrative overhead cost to the locality is conservatively estimated at 209c.
i.
Savings in Public Additional Savings to
Expenditures Local Government
(Federal/State) (Administrative Costs)
5) 365,574 meals were distributed
to Roanoke County residents through
member agencies of the Food Bank.
Conservatively, 5% (20,177) of the
families who received food from area
food pantries avoided requesting the
average $50 emergency grant for
food from the welfare department,
saving: $1,008,850 $201,770
6) 19 low-income homes were
weatherized, saving a average of 40%
per year on fuel bills. At least 30%
(6) avoided fuel assistance requests
to the welfare department of an aver-
age of $195, saving: $1,170 $234
7) 7 families moved from Welfare to Work 21 798 $4,360
through TAP-sponsored (Head Start &
TLC) programs. Assuming 4.5 persons per
family or 1.5 children @ $346 monthly
welfare payment and a conservative 9
months of employment the savings were:
An additional 27 households received emergency assistance for which savings cannot be determined...
SAVINGS IN WELFARE &
WELFARE RELATEll PAYMENTS: $1,042,253 $208,511
B. SAVINGS ON DEFAULTS AND EVICTIONS
1) TAP housing counselors assisted
14 families with 27 family members
in avoiding eviction. Savings to
local taxpayers at $31 per eviction
equaled: 434 $86
TOTAL: $434 $86
Savings in Public Additional Savings to
Expenditures Local Government
(FederaUState) (Administrative Costs)
C. SAVINGS IN MEDICAID~EDICARE EXPENDITURES
1) A conservative estimate of 10010
(4) of the 46 people whose homes were
weatherized avoid cold-related illness.
Assuming that half of these persons were
eligible for Medicaid/Medicare (at an
average of $5,166 per hospitalization),
this saved: ~ $20,664 $4,133
2) A conservative estimate of 10% (29)
of the 292 persons in the households re-
ceiving emergency assistance remained
healthy. Assuming that half were
Medicaid eligible and avoided a 2 day
hospital stay at $10,332, this saved: $154,980 $30,996
3) 38 individuals received medical
screening and/or treatment through
TAP-sponsored (Head Start) free
medical and dental care, family spe-
cialist care, etc. Records suggest
that 60% of the clients (23) avoided a
hospital stay because of early diag-
nosis and treatment. Assuming 80010
(18) would have been Medicare/
Medicaid eligible for the average
$5,166 hospitalization cost, the
savings were: 92 988 18.598
TOTAL: $26S,632
$53,727
D. SAVINGS IN EDUCATION
1) An estimate 50% (19) of the 38 children
enrolled in Head StartlHome Start will
be enabled through the program's educa-
tional, nutritional, and medical benefits to
avoid Special Education (@ $4,582 per
child) and go into regular classrooms.
Savings in the first school year total: $87,058 $17,412
2) 5 children receiving special services
in the Head Start program avoid enroll-
ment in the public school preschool handi-
capped program at an estimated $3,500
per child per year, saving: $17,500 $3,500
I•
Savings in Fublic Additional Savings to
Expenditures Local Government
(Federal/State) (Administrative Costs)
3) One Hundred percent (100%) of the 12
adolescents enrolled in Project Discovery,
a highl}' successful drop out prevention
program, remained on school attendance
rolls, reducing the potential loss of state
education funds of $4,995 per student
per year by: $59,940 $11,988
TOTAL: $164,495 $32,900
E. SAVINGS ON COSTS OF ARRESTS, JAIL STAI'S, DETENTION
1) An estimated 20% (5) of the 23 youth
who participated in TAP's educational and
employment probrams and/or Project
Discovery avoided at least one stay in de-
tention at an estimated cost of $1,709, savinJ: $8,530
2) An estimated 20% (9) of the 44 persons
who received other employment/education
assistance avoided one arrest, saving $197
in the cost of local arrest procedures:
TOTAL:
TOTAL SAVINGS IN PUBLIC
~ AND LOCAL GOVERNMENT
EXPENDITURES:
$ I ,773
$10,303
$1,486,420
$1,706
$355
$2,061
$297,285
•
Total Action Against Poverty
1998-1999 Annual Report
Meeting needs, changing lives, making a difference.
~-/
Doing Good .......Works
s
i"
ACTION NO. ~-011100'2
ITEM NUMBER °'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 11, 2000
AGENDA ITEM: Appointments of Board Members to Committees, Commissions
and Boards for 2000
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Attached is a list of the 1999 Committee Assignments with the following exceptions:
(1) The appointments specific to the chairman and vice chairman are now listed under
Chairman McNamara and Vice Chairman Minnix's name; and (2) The appointments of
former Supervisor Harrison are listed as vacant.
At this time, the Board of Supervisors may make any modifications they wish. Many
of the appointments are for specific terms and those appointments should be made at the
expiration of the terms, although the Board may also make changes to these appointments
if they desire.
Several new committees were added during 1998 and 1999. Supervisor Joseph
McNamara was appointed to the School Construction Committee. Supervisors Bob
Johnson and Harry Nickens were appointed to the Joint School Construction Advisory
Committee, and Supervisor McNamara serves as alternate. Supervisor Johnson was
appointed to serve on the Virginia's First Regional Industrial Facilities Authority and
Supervisor Harrison was appointed as alternate.
Listed below is information about several of the Committees:
Liaisons to the Virginia Association of Counties
In 1994, VACo requested that a member of the governing body be appointed to interact
directly with VACo regarding legislative matters. At a 1994 meeting, The Board
recommended that the Vice Chairman of the Board of Supervisors serve in this capacity.
However, any Board member may be appointed.
,.-
In 1992, VACo requested that a member of the governing body be appointed to work
directly with the regional representative on the VACo Board of Directors. The Chairman
has served in this capacity for several years, but any Board member may be appointed.
Roanoke Valley Economic Development Partnership
The Chairman of the Board of Supervisors serves on this organization. Therefore
Chairman McNamara should be appointed to this position.
Roanoke County Cable Television Committee
This is similar to the Roanoke Valley Cable Television Committee and the same members
serve with the addition of the Supervisor who represents the Catawba Magisterial District,
the primary area served by Adelphia Cable TV.
STAFF RECOMMENDATION:
It is recommended that the Board approve the Board of Supervisors appointments
for calendar year 2000.
Submitted by:
Mary H. Allen, CMC/AAE
Clerk to the Board
ACTION
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
VOTE
No Yes Absent
Motion by: See Motion below Church
x
Harrison _ x _
McNamara_ x _
Minnix _ x _
Nickens x
SUPERVISOR MCNAMARA MOTION TO APPROVE BOARD
APPOINTMENTS WITH FOLLOWING CHANGES: (1) SUPERVISOR
CHURCH WILL FILL ALL APPOINTMENTS VACATED BY FORMER
SUPERVISOR FENTON, ~) SUPERVISOR MINNIX ADDED LEWIS
GALE BIO-ETHICS COMMITTEE TO HIS APPOINTMENTS, (3) THE
JOINT SCHOOL CONSTRUCTION ADVISORY COMMITTEE WAS
DISBANDED; ~) SUPERVISOR CHURCH WAS APPOINTED TO THE
REGIONAL WATER SUPPLY POLICY COMMITTEE; AND (5) THE 5T"
PLANNING DISTRICT COMMISSION NAME SHOULD BE CHANGED TO
THE ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION.
Approved by:
Elmer C. Hodge
County Administrator
cc: File
Committee Book
BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS
2000
JOSEPH B. CHURCH
-- Roanoke Valley-Alleghany Regional Commission (3-year term expires 6/30/2001)
-- Roanoke Valley-Alleghany Regional Commission Metropolitan Planning
Organization (3-year term expires 7/1/2002)
-- Roanoke County Cable Television Committee (Representing Catawba District)
-- Virginia's First Regional Industrial Facilities Authority -alternate (4-yearterm expires
9/24/2002)
- Roanoke Valley-Alleghany Regional Commission Water Supply Policy Committee
BOB L. JOHNSON
-- Total Action Against Poverty Board of Directors (2-year term expires 5/5/2000. BLJ
appointed Mrs. Elizabeth Stokes as his designee.)
-- Virginia's First Regional Industrial Facilities Authority (4-year term expires
9/24/2002)
JOSEPH MCNAMARA
-- Roanoke Valley Economic Development Partnership (As Chairman)
-- Virginia Association of Counties Liaison (As Chairman)
-- Urban Partnership BAs Chairman
-- Audit Committee
-- Clean Valley Council (2-year term expires 6/30/2001)
-- Roanoke Valley-Alleghany Regional Commission (3-year term expires 6/30/2002)
-- School Construction Committee (appointed by the Board of Supervisors on January
13, 1998)
-- Joint School Construction Advisory Committee (Alternate)
-- Roanoke Valley-Alleghany Regional Commission Metropolitan Planning
Organization (3-year term expires 7/1 /2002)
H. ODELL MINNIX
-- Virginia Association of Counties Legislative Liaison (As Vice-Chairman)
-- Audit Committee
-- Social Services Advisory Board (4-year term expires 8/1/2002)
-- Metropolitan Planning Organization (3-year term expires 7/1/2002)
-- Lewis Gale Hospital Bio-ethics Committee
HARRY C. NICKENS
-- Roanoke Valley Regional Cable Television Committee
-- Roanoke County Cable Television Committee
-- Virginia Association of Counties Region 9 Director (elected by VACo)
~~- Z
r ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11 , 2000
RESOLUTION 011100-3 SUPPORTING ADDITIONAL STATE FUNDING
FOR LAND CONSERVATION IN THE COMMONWEALTH OF VIRGINIA
WHEREAS, THE Commonwealth of Virginia's lands are rich in scenic, natural,
agricultural, forest and recreational resources, and is rapidly losing these irreplaceable
resources to competing land uses, and
WHEREAS, the County of Roanoke desires to protect the Commonwealth's farm
and forest resources base, its open space, its natural resources, including its drinking water
supply watershed and natural habitats and historic sites; and
WHEREAS, the County of Roanoke lost 3.493 acres of its productive farmland
declining from 20,271 acres in 1987 down to 16.778 acres in 1997, according to an
Agricultural Census; and
WHEREAS, conserving these resources is critical to Virginia's economy and the
health and well-being of her citizens; and
WHEREAS, Virginia currently does not have a stable and adequate source of funds
to secure long-term conservation and protection of theses lands and resources; and
WHEREAS, the Virginia Land Conservation Foundation, the appropriate mechanism
for receiving and expending funds for land conservation, is empowered to provide matching
funds to localities to assist in purchase of conservation easements and other land
conservation needs; and
NOW, THEREFORE BE IS RESOLVED that the Board of Supervisors of Roanoke
County, Virginia supports additional funding from the Commonwealth of Virginia to carry
1
,.
out the mission of the Virginia Land Conservation Foundation; and
BE IT FURTHER RESOLVED, that the Board of Supervisors endorses efforts taken
by the Governor and the General Assembly to increase funding for conservation purposes
in the year 2000.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, McNamara
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
George Kegley, Board Member, Preservation Alliance of Virginia
Paul M. Mahoney, County Attorney
The Honorable James S. Gilmore, III
The Honorable John S. Edwards
The Honorable Malfourd W. "Bo" Trumbo
The Honorable H. Morgan Griffith
The Honorable Clifton "Chip" Woodrum
The Honorable C. Richard Cranwell
The Honorable A. Victor Thomas
2
~4+
ACTION NO.
ITEM NUMBER ~`
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 11, 2000
AGENDA ITEM: Resolution supporting additional state funding for land
conservation in the Commonwealth of Virginia
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Attached is a resolution supporting additional state funding for the Virginia Land
Conservation Foundation. The resolution does not include any request for local funds or
reappropriation of existing funds, but endorses increased state funding to protect the
natural resources of the Commonwealth of Virginia.
George Kegley, a board member of the Preservation Alliance of Virginia and the
Western Virginia Land Trust, requested that the Board support the resolution, and has
also requested time on the agenda to present this request.
STAFF RECOMMENDATION:
It is recommended that the Board of Supervisors adopt the attached resolution and
forward copies to our legislators.
Respectfully submitted by:
Elmer C. Hodge
County Administrator
ACTION VOTE
No. Yes Abs
Approved () Motion by: Church
Denied () Johnson _ _ _
Received () McNamara- _ _
Referred () Minnix
To () Nickens
Y•
~."'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11 , 2000
RESOLUTION SUPPORTING ADDITIONAL STATE FUNDING FOR LAND
CONSERVATION IN THE COMMONWEALTH OF VIRGINIA
WHEREAS, THE Commonwealth of Virginia's lands are rich in scenic, natural,
agricultural, forest and recreational resources, and is rapidly losing these irreplaceable
resources to competing land uses, and
WHEREAS, the County of Roanoke desires to protect the Commonwealth's farm
and forest resources base, its open space, its natural resources, including its drinking
water supply watershed and natural habitats and historic sites; and
WHEREAS, the County of Roanoke lost 3.493 acres of its productive farmland
declining from 20,271 acres in 1987 down to 16.778 acres in 1997, according to an
Agricultural Census; and
WHEREAS, conserving these resources is critical to Virginia's economy and the
health and well-being of her citizens; and
WHEREAS, Virginia currently does not have a stable and adequate source of
funds to secure long-term conservation and protection of theses lands and resources;
and
WHEREAS, the Virginia Land Conservation Foundation, the appropriate
mechanism for receiving and expending funds for land conservation, is empowered to
provide matching funds to localities to assist in purchase of conservation easements
and other land conservation needs; and
NOW, THEREFORE BE IS RESOLVED that the Board of Supervisors of
• .J ~~w~.
-• r ~ ~.w
Roanoke County, Virginia supports additional funding from the Commonwealth of
Virginia to carry out the mission of the Virginia Land Conservation Foundation; and
BE IT FURTHER RESOLVED, that the Board of Supervisors endorses efforts
taken by the Governor and the General Assembly to increase funding for conservation
purposes in the year 2000.
A-011100-4
ACTION NUMBER
ITEM NUMBER E-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 11, 2000
SUBJECT: Request to change meeting date in February from February 22 to
February 29, 2000
SUMMARY OF INFORMATION:
Supervisor McNamara requested that the meeting date in February be moved from
February 22 to February 29, 2000. He asked that Clerk Mary Allen notify the appropriate
people of the revised date. Supervisor Johnson asked that Supervisor Nickens who was
absent at this meeting be informed of the change in the date in case he had a conflict on
that date.
ACTION
VOTE
No. Yes Absent
Approved (x) Motion by: Supervisor McNamara moved Church _ x
Denied () to change the meeting date from 2/22 to Johnson _ x _
Received () 2/29/00 McNamara- x _
Referred () Minnix _ x
To () Nickens _ _ x
cc: File
County staff by e-mail
Posted notices
1
,~
1
ACTION NO.
ITEM NO. ,~~~'' ~°`
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: January il, 2000
AGENDA ITEM: Request to Vacate an Undeveloped Portion of
the 40 foot wide Oak Street Right-of-Way
located between Highland Road and Eastland
Road in the Vinton Magisterial District upon
the Petition of Michael and Linda Clingenpeel
and Dennis and Maxine Musselman
COUNTY ADMINISTRATOR'S COMMENTS: ~r~l
R~~
BACKGROUND:
Michael and Linda Clingenpeel and Dennis and Maxine
Musselman have requested that a 920 foot long, 40 foot wide
unimproved public right-of-way known as Oak Street be vacated.
The petitioners are property owners adjacent to the right-of-way.
If vacated by Roanoke County, the right-of-way will be combined
with the adjacent properties owned by the Clingenpeel's and
Musselman's and a third adjacent property, controlled by the
estate of R.S. Milton
Staff has reviewed this request and has contacted all
agencies that have or may have a future interest in this right-
of-way. As a result of this review, staff believes it is
appropriate to vacate the right-of-way, yet reserve for public
use, a public utility easement.
STAFF RECOMMENDATION:
Staff recommends as follows:
1. That the Board of Supervisors hold first reading of an
ordinance vacating an unimproved portion of the described Oak
Street right-of-way, with the reservation of a public utility
easement for public use. Staff also recommends that public
hearing and second reading of this ordinance be scheduled for
January 25, 2000
.,
2
Respectfully Submitted, Approved,
/~/° '»ur
Terrance ar ton, AICP Elmer C. Hodge
Departmen ~of Community Development County Administrator
Action
Approved ( )
Denied ( )
Received ( )
Referred
to
Motion by
Vote
No Yes Abs
Church
Johnson
McNamara
Minnix
Nickens
~5
o~
~,
~.
~j
~S~l~
~~
7. /
2.14 Ac. /
ROANOKE COUNTY Map Showing Area
DEPARTMENT OF To Be Vacated
COMMUNITY DEVELOPMENT Tax Map No. 70.04-2-67
~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 11, 2000
ORDINANCE VACATING AND CLOSING AN UNIMPROVED AND UNUSED
RIGHT-OF-WAY KNOWN AS OAK STREET IN RIVERDALE SUBDIVISION
SHOWN IN PLAT BOOK 2, PAGE 83'/z, AND DEDICATED TO THE PUBLIC
IN DEED RECORDED IN DEED BOOK 855, PAGE 632.
WHEREAS, Petitioner Linda T. Clingenpeel is the owner of a parcel of land adjacent to Oak
Street, being part of Lot 1, Section 25, shown on `Map of the Easterly Portion of Riverdale,'
recorded in the Clerk's Office of the Circuit Court ofRoanoke County, Virginia, in Plat Book 2, Page
83'h, said parcel being designated on the Roanoke County Land Records as Tax Map #70.04-2-57;
and,
WHEREAS, Petitioners Michael Harold & Linda T. Clingenpeel are the owners of a parcel
of land adjacent to Oak Street, being the major portion of Lot 10, Section 13, shown on `Map of the
Easterly Portion of Riverdale,' recorded in the aforesaid Clerk's Office in Plat Book 2, Page 83'/z, said
parcel being designated on the Roanoke County Land Records as Tax Map #70.04-2-58; and,
WHEREAS, Petitioners Dennis A. & Maxine C. Musselman are the owners of a parcel of land
adjacent to Oak Street, being the eastern '/z of Lot 11, Section 13, shown on `Map of the Easterly
Portion of Riverdale,' recorded in the aforesaid Clerk's Office in Plat Book 2, Page 83'/z, said parcel
being designated on the Roanoke County Land Records as Tax Map #70.04-2-14; and,
WHEREAS, the Petitioners have requested that the Board of Supervisors of Roanoke
County, Virginia, vacate and close Oak Street, which is an unimproved, unused right-of--way,
measuring 40' in width and approximately 913.30' in length, extending from Highland Road to
Eastland Road, being shown and created on the plat entitled `Map of the Easterly Portion of
F- r
Riverdale' recorded as aforesaid in Plat Book 2, Page 83'h, and being designated on the Roanoke
County Land Records as Tax Map #70.04-2-67; and,
WHEREAS, all of the streets, avenues, roads and alleys shown on the plat of Riverdale,
recorded in Plat Book 2, Page 83 and 83'/s, including Oak Street, were dedicated to the public by
Deed of Release and Dedication dated June 24, 1968, from Benjamin E. Chapman, Special Receiver
ofRiverdale Farm Corporation, recorded in the aforesaid Clerk's Office in Deed Book 855, page 632;
and,
WHEREAS, § 15.2-2272.2 of the Code of Virginia (1950, as amended) requires that such
action be accomplished by the adoption of an ordinance by the governing body; and,
WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950,
as amended), and the first reading of this ordinance was held on January 11, 2000; the public hearing
and second reading of this ordinance was held on January 25, 2000.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
That an unimproved, unused right-of--way, situate in the Vinton Magisterial District
and known as Oak Street, measuring 40' in width and approximately 920' in length, extending from
Highland Road to Eastland Road as shown and created on the plat entitled `Map of the Easterly
Portion of Riverdale' recorded as aforesaid in Plat Book 2, Page 83'/z, and designated on the
Roanoke County Land Records as Tax Map #70.04-2-67, said right-of--way having been dedicated
to the public by Deed of Release and Dedication dated June 24, 1968, and recorded in the aforesaid
Clerk's Office in Deed Book 855, page 632, be, and hereby is, vacated and closed pursuant to Section
15.2-2272 of the Code of Virginia (1950, as amended), subject to the following conditions:
2
~~
a. That a perpetual public utility easement, forty feet (40') in width and
approximately 920' in length, extending from Highland Road to Eastland
Road, together with the right of ingress and egress thereto from a public road,
is hereby reserved and retained. The location of said easement is shown
highlighted and designated as "AREA TO BE VACATED" on the `Map
Showing Area To Be Vacated Tax Map No. 70.04-2-67' attached hereto as
Exhibit A and made a part hereof.
b. That fee simple title to Oak Street shall vest in the owners of the abutting
properties as provided in §15.2-2274 of the Code of Virginia (1950, as
amended), subject to the above-described public utility easement and subject
to the condition that the vacated area of land shall be added and combined, by
deed or by plat, to said abutting properties, in compliance with the Roanoke
County Subdivision and Zoning Ordinances, and other applicable laws and
regulations.
That all costs and expenses associated herewith, including but not limited to
publication, survey and recordation costs, shall be the responsibility of the
Petitioners; and,
2. That the County Administrator, an Assistant County Administrator, or any County
Subdivision Agent is hereby authorized to execute such documents and take such actions as maybe
necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by
the County Attorney.
That this ordinance shall be effective on and from the date of its adoption, and a
certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke
County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended).
G:WTTORNEI'\VLH\AGENDA\Vacate\OAK.wpd
3
,•.
r
1
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: January 11, 2000
AGENDA ITEM: Request to Vacate an Undeveloped Portion of
the 50 foot wide Goff Road Right-of-Way
located at the Intersection of Enon Drive in
North County in the Hollins Magisterial
District upon the Petition of Alva and Myrtle
Pullen and Margaret Camper
COUNTY ADMINISTRATOR'S COMMENTS: G~~,~`l/
BACKGROUND'
Alva and Myrtle Pullen and Margaret Camper have requested
that a 250 foot long, 50 foot wide unimproved public right-of-way
known as Goff Road be vacated. The petitioners are property
owners adjacent to the right-of-way. If vacated by Roanoke
County, the right-of-way will be combined with the adjacent
properties owned by the Pullen's and Ms. Camper.
Staff has reviewed this request and has contacted all
agencies that have or may have a future interest in this right-
of-way. As a result of this review, staff believes it is
appropriate to vacate the right-of-way, yet reserve for public
use, public utility, public water and sewer, and public greenway
easements.
STAFF RECOMMENDATION:
Staff recommends as follows:
1. That the Board of Supervisors hold first reading of an
ordinance vacating an unimproved portion of the Goff Road right-
of-way, with the reservation of public utility, water and sewer,
and greenway easements for public use. Staff also recommends
that public hearing and second reading of this ordinance be
scheduled for January 25, 2000
` .-
~'•` +~'~
2
Respectfully Submitted,
Approved,
Elmer C. Hodge
County Administrator
Terrance L Harr,,~igton, AICP
Departmen of Community Development
Action
Approved ( ) Motion by Church
Denied ( ) Johnson
Received ( ) McNamara
Referred Minnix
to Nickens
Vote
No Yes Abs
I '"`~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JANUARY 11, 2000
ORDINANCE VACATING AND CLOSING AN UNIMPROVED AND UNUSED
PORTION OF 50' RIGHT-OF-WAY KNOWN AS GOFF ROAD LYING
BETWEEN LOT 2, BLOCK 11 (TAX MAP #18.17-3-3), AND LOT 1, BLOCK 14
(TAX MAP #27.06-1-1), IN SECTION NO. 1, NORTH BURLINGTON HEIGHTS
SUBDIVISION SHOWN IN PLAT BOOK 3, PAGE 57
WHEREAS, Petitioner Mazgazet H. Camper is the owner of a pazcel of land adjacent to a
portion of Goff Road, said pazcel being Lot 2, Block 11, of `Map Showing Section No. 1, North
Burlington Heights' recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia,
in Plat Book 3, page 57, and designated on the Roanoke County Land Records as Tax Map # 18.17-3-3;
and,
WHEREAS, Petitioners Alva F. & Myrtle W. Pullen aze the owners of a pazcel of land adjacent
to a portion of Goff Road, said pazcel being Lot 1, Block 14, of `Map Showing Section No. 1, North
Burlington Heights' recorded in the aforesaid Clerk's Office in Plat Book 3, page 57, and designated on
the Roanoke County Land Records as Tax Map #27.06-1-1; and,
WHEREAS, the Petitioners have requested that the Boazd of Supervisors of Roanoke County,
Virginia, vacate and close the portion of Goff Road lying between the above-described lots, which is
an unimproved, unused right-of-way, measuring 50' in width and approximately 250' in length,
extending northeasterly from Enon Drive (Route 1806) between Lot 2, Block 11, and Lot 1, Block 14,
of Section No. 1, North Burlington Heights Subdivision, being shown and created on the plat entitled
`Map Showing Section No. 1, North Burlington Heights' recorded in the aforesaid Clerk's Office in Plat
Book 3, page 57; and,
WHEREAS, § 15.2-2272.2 of the Code of Virginia (1950, as amended) requires that such action
be accomplished by the adoption of an ordinance by the governing body; and,
F~
WHEREAS, notice has been given as required by §15.2-2204 of the Code of Virginia (1950, as
amended), and the first reading of this ordinance was held on January 11, 2000; the public hearing and
second reading of this ordinance was held on January 25, 2000.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
That an unimproved, unused right-of-way, situate in the Hollins Magisterial District and
known as a portion of Goff Road, measuring 50' in width and approximately 250' in length, extending
northeasterly from Enon Drive (Route 1806) between Lot 2, Block 11 (Tax Map # 18.17-3-3) and Lot
1, Block 14 (Tax Map #27.06-1-1), of Section No. 1, North Burlington Heights Subdivision, being
shown and created on the plat entitled `Map Showing Section No. 1, North Burlington Heights'
recorded in the aforesaid Clerk's Office in Plat Book 3, page 57, and further shown and designated as
"RIGHT-OF-WAY TO BE VACATED (.32 Ac.)" on Exhibit A attached hereto and incorporated
herein, be, and hereby is, vacated and closed to the extent that any public or County interest may exist,
pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the following
conditions:
a. That a perpetual water and sewer easement, public utility easement, and public
access trail and greenway easement, fifty feet (50') in width, and extending
northeasterly from Enon Drive (Route 1806) between Lot 2, Block 11(Tax Map
# 18.17-3-3) and Lot 1, Block 14 (Tax Map #27.06-1-1), of Section No. 1, North
Burlington Heights Subdivision, a distance of approximately 250 feet, to
construct, install, improve, operate, inspect, use, maintain, remove, monitor,
repair or replace present or future public access trail(s) and water, sewer, or
public utility lines, pipes, courses, ditches, facilities, systems and other
necessary or related structures, appurtenances and improvements, together with
the right of ingress and egress thereto from a public road, is hereby reserved and
retained. The location of said easement is shown and designated as "RIGHT
OF WAY TO BE VACATED (.32 Ac.)" on the `Map Showing Right-of-Way
To Be Vacated Between Tax Map No. 18.17-3-3 & 27.06-1-1,' prepared by the
Roanoke County Department of Community Development, attached hereto as
Exhibit A and made a part hereof.
b. That fee simple title to the subject portion of Goff Road shall vest as provided
by law, subject to the above-described easements reserved in subparagraph a.
2
~a
above and subject to the condition that the vacated area of land shall be added
and combined, by deed orby plat, to abutting properties, incompliance with the
Roanoke County Subdivision and Zoning Ordinances, and other applicable
laws and regulations.
c. That all costs and expenses associated herewith, including but not limited to
publication, survey and recordation costs, shall be the responsibility of the
Petitioners; and,
2. That the County Administrator, an Assistant County Administrator, or any County
Subdivision Agent is hereby authorized to execute such documents and take such actions as may be
necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the
County Attorney.
3. That this ordinance shall be effective on and from the date of its adoption, and a
certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke
County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended).
G:\ATTORNEY\VLH\AGENDA\ VACATE\GoftRoad.ord.wpd
Li~a~ Showirzg Right-of-3~'a~
RDAN4K~" CfI UNTY
D~pA.RT~.~'1~1~7' p,~ To Be Vacated Between
C't~lbt~1'UL~TITI'' DL `lE~Of'1~~'1V"' Tax L~CL~ No. 18.17-,3-3 & 2~. 06-1'-1
EI~HIBIT A
.,.
~- ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11, 2000
ORDINANCE 011100-5 EXTENDING THE FRANCHISE OF
BLACKSBURG/SALEM CABLEVISION ,INC. D/B/A SALEM CABLE TV
TO OPERATE A CABLE TELEVISION SYSTEM IN ROANOKE COUNTY
FOR A PERIOD OF 90 DAYS
WHEREAS, Blacksburg/Salem Cablevision, d/b/a Salem Cable TV, a wholly owned
subsidiary of Adelphia Communications Corporation, currently holds a franchise granted
by the Board of Supervisors of Roanoke County, Virginia, to operate a cable television
system within portions of Roanoke County which franchise expired on October 4, 1999, and
was extended for a period of ninety (90) days by action of the Board of Supervisors on
September 28, 1999; and
WHEREAS, negotiations are currently under way between Blacksburg/Salem
Cablevision, Inc., d/b/a Salem Cable TV, and the County of Roanoke for the renewal of this
franchise agreement, which negotiations may not be concluded sufficiently prior to such
date to permit adoption of a new franchise agreement by the Board of Supervisors of
the County of Roanoke prior to the expiration of the current franchise agreement on or
about January 2, 2000; and
WHEREAS, Blacksburg/Salem Cablevision, Inc., d/b/a Salem Cable TV, is
prohibited by federal law from operating a cable television system within any jurisdiction
without a franchise agreement or extension as defined by federal law; and
WHEREAS, the first reading of this ordinance was held on December 21, 1999, and
the second reading of this ordinance was held on January 11, 2000.
x
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That in order to permit Blacksburg/Salem Cablevision, Inc., d/b/a Salem
Cable TV, to continue to operate a cable television franchise within the territorial limits of
Roanoke County, Virginia, after January 2, 2000, and to prevent any interruption of cable
television services to customers of Salem Cable TV, the franchise of Blacksburg/ Salem
Cablevision, Inc., d/b/a Salem Cable TV, for the operation of a cable television system
within Roanoke County, Virginia, is hereby extended for a period of ninety (90) days
beginning at 12:00, midnight, on January 2, 2000, under the same terms and conditions as
contained in the existing franchise agreement originally granted by the Board of
Supervisors of Roanoke County, Virginia, to Booth American Company, d/b/a Salem Cable
TV, in October, 1994, and subsequently transferred to Blacksburg/Salem Cablevision, Inc.,
d/b/a Salem Cable TV, as of April, 1997.
2. This ordinance shall be in full force and effect from its passage.
On motion of Supervisor Church to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Minnix, Church, McNamara
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
yYZc~...~~ ~.
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Joseph B. Obenshain, Senior Assistant County Attorney
2
Item No. ~_
AT A REGULAR MEETING OF THE ROANOKE COUNTY, VIRGII~TIA
BOARD OF SUPERVISORS, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ROANOKE COUNTY, VIRGINIA
MEETING DATE: January 11, 2000
AGENDA ITEM: Second Reading of Ordinance Extending the Current Franchise Agreement
with Adelphia (Salem) Cable for Ninety Days and Request for Appointment
to Negotiating Committee to Negotiate a New Franchise Agreement.
COUNTY ADMINISTRATOR' S COMMENTS: •w~
BACKGROUND: In 1994, the County entered into an extension of its franchise agreement with
Adelphia (formerly known as Salem) Cable, in order to make the term coincide with Adelphia's
agreement with the City of Salem. The franchise agreements both terminated this year, allowing
Roanoke County and Salem to negotiate a new agreement together, as the County, the City of
Roanoke and the Town of Vinton have done with Cox Communications. On September 28, 1999,
the Board of Supervisors appointed a negotiating team to work with the County Attorney's office
and the City of Salem in reaching a new franchise agreement. This negotiating team has met to
discuss those issues which should be addressed in the new agreement, but neither the City of Salem
nor Roanoke County has reached final agreement with Adelphia. Therefore, since the current
agreement with the previous ninety day extension granted on September 28th is set to expire on
January 2, 2000, an extension must be approved so that negotiations can be successfully completed.
SUMMARY OF INFORMATION: The cable franchise in the Glenvar and Masons Cove area of
Roanoke County was originally held by Salem Cable, which was owned by Booth Communications.
Booth was purchased by the Adelphia system in April, 1997, and this Board approved a transfer of
the franchise to Adelphia at that time. The Board of Supervisors has appointed a cable television
committee to deal with franchise issues with Adelphia, and it was that committee which negotiated
the extension in 1994. The committee as approved on September 28, 1999, consists of a
representative from the Roanoke Valley Cable Television Committee (Dr. Harry Nickens), the
supervisor from the Catawba district (Spike Harrison), a representative from the school system (Dr.
Jane James), the staff person overseeing the cable television operations (Anne Marie Green) and a
citizen representative (James Dickey). It is appropriate to designate the newly elected supervisor
from the Catawba district, Butch Church, as a member of this negotiating team to replace Mr.
Harrison.
1
G-1
During the negotiations for the extension of the franchise, Booth provided a capital grant of $40,000
to the County, free basic cable service to government and school facilities, and an interconnect with
the Cox system to allow RVTV to cablecast on Channel 3 in the Booth system. Both Booth and
Adelphia have provided a high quality of service to Roanoke County residents, and staff has received
very few complaints about the cable provider. The cost to residents is comparable to that of Cox
customers, and the channel selection is almost identical. Adelphia is currently working on expanding
its service into the field of Internet service, which should be available to its customers in the near
future.
The franchise agreements in both localities were to expire on October 4, 1999, and were extended
for ninety days until January 2, 2000. While there have been preliminary staffdiscussionshetween the
local governments and with Adelphia, and a meeting of the negotiating committee, formal
negotiations have not been completed An ordinance approving the extension of the franchise
agreement is attached to this Board Report.
FISCAL IMPACT: None anticipated at this time. The County may receive a capital grant from
Adelphia, which will provide funding for cable or Internet related equipment.
STAFF RECOMMENDATION: Staff recommends that the Board reappoint a negotiating
committee composed of Dr. Harry Nickens, Butch Church, Jane James, Anne Marie Green and James
Dickey to meet jointly with representatives from the City of Salem and Adelphia to explore mutually
acceptable terms for a new franchise agreement with Adelphia.
Staffalso recommends that the Board approve the attached ordinance, extending the current franchise
agreement by ninety days.
Respectfully submitted,
1
I
Jo ph B. Obenshain
Se' or Assistant County Attorney
ry~~
Elmer C. Hodge
County Administrator
ACTION No Yes Abs
Approved
Denied
Received
Referred to
()Motion by:
~)
2
Church
Johnson _
McNamara
Minnix _ _
Nickens
~-r
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11, 2000
ORDINANCE EXTENDING THE FRANCHISE OF
BLACKSBURG/SALEM CABLEVISION ,INC. DB/A SALEM
CABLE TV TO OPERATE A CABLE TELEVISION SYSTEM IN
ROANOKE COUNTY FOR A PERIOD OF 90 DAYS
WHEREAS, Blacksburg/Salem Cablevision, d/b/a Salem Cable TV, a wholly owned
subsidiary ofAdelphia Communications Corporation, currently holds a franchise granted by the Board
of Supervisors of Roanoke County, Virginia, to operate a cable television system within portions of
Roanoke County which franchise expired on October 4, 1999, and was extended for a period of
ninety (90) days by action of the Board of Supervisors on September 28, 1999; and
WHEREAS, negotiations are currently under way between Blacksburg/Salem Cablevision,
Inc., d/b/a Salem Cable TV, and the County of Roanoke for the renewal of this franchise agreement,
which negotiations may not be concluded sufficiently prior to such date to permit adoption of a new
franchise agreement by the Board of Supervisors of the County of Roanoke prior to the expiration
of the current franchise agreement on or about January 2, 2000; and
WHEREAS, Blacksburg/Salem Cablevision, Inc., d/b/a Salem Cable TV, is prohibited by
federal law from operating a cable television system within any jurisdiction without a franchise
agreement or extension as defined by federal law; and
WHEREAS, the first reading of this ordinance was held on December 21, 1999, and the
second reading of this ordinance was held on January 11, 2000.
G-I
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows:
1. That in order to permit Blacksburg/Salem Cablevision, Inc., d/b/a Salem Cable TV,
to continue to operate a cable television franchise within the temtorial limits of Roanoke County,
Virginia, after January 2, 2000, and to prevent any interruption of cable television services to
customers of Salem Cable TV, the franchise of Blacksburg/ Salem Cablevision, Inc., d/b/a Salem
Cable TV, for the operation of a cable television system within Roanoke County, Virginia, is hereby
extended for a period of ninety (90) days beginning at 12:00, midnight, on January 2, 2000, under the
same terms and conditions as contained in the existing franchise agreement originally granted by the
Board of Supervisors of Roanoke County, Virginia, to Booth American Company, d/b/a Salem Cable
TV, in October, 1994, and subsequently transferred to Blacksburg/Salem Cablevision, Inc., d/b/a
Salem Cable TV, as of April, 1997.
2. This ordinance shall be in full force and effect from its passage.
G:\ATTORNEYUBO\Cabletv\SALEMEXT.Y2K
2
~' 7,...
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11, 2000
ORDINANCE 011100-6 AUTHORIZING THE ACQUISITION OF A
SANITARY SEWER EASEMENT FROM JORGE E. PARROTT IN
CONNECTION WITH THE SANITARY SEWER PROJECT FOR THE
ROANOKE COUNTY CENTER FOR RESEARCH AND TECHNOLOGY
WHEREAS, in connection with the development of the Roanoke County Center for
Research and Technology, it is necessary to acquire an easement to provide a sanitary
sewer system to the site; and,
WHEREAS, Jorge E. Parrott is the owner of a 6.78-acre parcel of land along U. S.
Route 11 /460, designated on the Roanoke County Land Records as Tax Map No. 64.02-2-
12; and,
WHEREAS, a permanent sanitary sewer easement is required across the Parrott
property for this project; and,
WHEREAS, staff has negotiated with the property owner for the acquisition of said
easement and the owner has agreed to accept the sum of $150.00 for the necessary
easement; and,
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition of real estate be accomplished by ordinance; the first reading of this ordinance
was held on December 21, 1999, and the second reading was held on January 11, 2000.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA, as follows:
1. That the acquisition and acceptance of a permanent sanitary sewer easement,
twenty feet (20') in width, and consisting of 1,273 square feet, along U. S. Route 11/460 in
the Catawba Magisterial District, across the property of Jorge E. Parrott, designated on the
Roanoke County Land Records as Tax Map No. 64.02-2-12, for the sum of $150.00 is
hereby authorized and approved.
2. That the funds for this acquisition and related costs shall be paid out of the
funds previously appropriated to this project in the Capital Improvement Fund.
3. That the County Administrator or an Assistant County Administrator is
authorized to execute such documents and take such actions on behalf of Roanoke County
in this matter as may be necessary to accomplish the acquisition of this property, all of
which shall be approved as to form by the County Attorney.
4. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor McNamara to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, McNamara
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
~•
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Gary Robertson, Director, General Services
Melinda Cox, Economic Development Specialist
Arnold Covey, Director, Community Development
John W. Birckhead, Director, Real Estate Assessment
Vickie L. Huffman, Assistant County Attorney
2
ACTION #
ITEM NUMBER '~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 11, 2000
SUBJECT: Second Reading of Ordinance -Authorization to Acquire Sanitary Sewer
Easement on property owned by Jorge E. Parrott (Tax Map No.64.02-02-12).
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
Roanoke County has purchased land near Dixie Caverns for the purpose of establishing the Roanoke
County Center for Research and Technology. Situated in close proximity to Interstate 81 access, this
technology center will be a premier location for technology-based industries, providing significant
economic benefits to the County. Development of this technology center includes road construction
as well as off-site extensions for water and sanitary sewer.
The first reading was held on December 21, 1999.
SUMMARY OF INFORMATION:
The alignment for the off-site sanitary sewer extension for the Roanoke County Center for Research
and Technology has been finalized. The route selected ties to the existing Dixie Caverns sewer
extension, crosses U. S. Route 11/460 and follows Glenvar Heights Boulevard to the Technology
Center property. The alignment enters the site at the southeast corner and is extended to a location
convenient to the initial phases of site development. Bids for this sewer extension were received
December 16, 1999 with construction scheduled to begin January, 2000.
Acquisition of a sanitary sewer easement shall be necessary between the existing Dixie Caverns
sewer extension and the right-of--way of U. S. Route 11/460 prior to construction. This easement
crosses property of Jorge E. Parrott (Tax Map No. 64.02-02-12), as shown on plat prepared by
Lumsden Associates, P.C. dated December 1, 1999. A copy of the plat is attached hereto.
Negotiations with Mr. Parrott resulted in an agreed compensation of $150.00, plus recording costs
for the easement. This compensation amount falls within County standards for easement acquisition.
The location and dimensions of this easement have been reviewed and approved by the County's
Utility Department staff.
FISCAL IMPACT:
The cost of this easement acquisition is included as part of the overall project budget.
STAFF RECOMMENDATION:
The compensation amount of $150.00, plus recording costs, is consistent with the County's past
policy of acquiring necessary easements. Therefore, staff recommends authorizing the acquisition
of this easement after the second reading on January 11, 2000.
SUBMITTED BY:
~~y ~o~Dc.Lc~ `-~.J~Ir.~
Gary Ro eb rtson, P.E.
Utility Director
ACTION
Approved ()Motion by:
Denied ( )
Received ( )
Referred
to
APPROVED:
lmer C. Hodge
County Administrator
VOTE
No Yes Abstain
Church
Johnson
McNamara
Minnix
Nickens
t3 "~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11, 2000
ORDINANCE AUTHORIZING THE ACQUISITION OF A
SANITARY SEWER EASEMENT FROM JORGE E.
PARROTT IN CONNECTION WITH THE SANITARY
SEWER PROJECT FOR THE ROANOKE COUNTY
CENTER FOR RESEARCH AND TECHNOLOGY
WHEREAS, in connection with the development of the Roanoke County Center for
Research and Technology, it is necessary to acquire an easement to provide a sanitary sewer
system to the site; and,
WHEREAS, Jorge E. Parrott is the owner of a 6.78-acre parcel of land along U. S.
Route 11 /460, designated on the Roanoke County Land Records as Tax Map No. 64.02-2-12;
and,
WHEREAS, a permanent sanitary sewer easement is required across the Parrott
property for this project; and,
WHEREAS, staff has negotiated with the property owner for the acquisition of said
easement and the owner has agreed to accept the sum of $150.00 for the necessary easement;
and,
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition
of real estate be accomplished by ordinance; the first reading of this ordinance was held on
December 21, 1999, and the second reading was held on January 11, 2000.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA, as follows:
1. That the acquisition and acceptance of a permanent sanitary sewer easement, twenty
feet (20') in width, and consisting of 1,273 square feet, along U. S. Route 11/460 in the
Catawba Magisterial District, across the property of Jorge E. Parrott, designated on the
. , ~~~
Roanoke County Land Records as Tax Map No. 64.02-2-12, for the sum of $150.00 is hereby
authorized and approved.
2. That the funds for this acquisition and related costs shall be paid out of the funds
previously appropriated to this project in the Capital Improvement Fund.
3. That the County Administrator or an Assistant County Administrator is
authorized to execute such documents and take such actions on behalf of Roanoke County in
this matter as may be necessary to accomplish the acquisition of this property, all of which shall
be approved as to form by the County Attorney.
4. That this ordinance shall be effective on and from the date of its adoption.
G: \ATTORNEY\ VLH\AGENDA\parrott.sseacq.wpd
2
. „ ,,,.'
~ r
ACTION NUMBER
ITEM NUMBER ~ ~' ~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 11, 2000
SUBJECT: Appointments to Committees, Commissions and Boards
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
BOARD OF ZONING APPEALS
The five-year unexpired term of Herbert H. Snyder, representing the Vinton
Magisterial District, who has resigned effective December 31, 1999. His term will
expire June 30, 2000. His letter of resignation is attached.
2. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS
The four-year term of Thomas A. Darnall, Architect, will expire January 22, 2000.
These appointments should represent different occupational or professional fields
and at least one member should be a licensed professional engineer or architect.
3. COMMISSION FOR SENIOR AND CHALLENGED CITIZENS
Ms. Bobbi Conner, representing the Catawba Magisterial District, has resigned from
the commission because of health and family reasons.
4. HANGING ROCK BATTLEFIELD AND RAILWAY PRESERVATION
FOUNDATION
The unexpired three yearterm ofTimothy Gubala, Economic Development Director,
who has resigned to relocate. The current term will expire October 25, 2000. Mr.
Hodge recommends that Pete Haislip, Parks and Recreation Director, be appointed
to fill the unexpired term.
5. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION
1
~ ,~...I~
The four year term of Jay E. Gaylor, Legal Representative, James M. Martin, Senior
Representative, and one-yearterm of a youth representative who must be attending
a Roanoke County high school.
Mr. James Martin has notified the Clerk's Office that he does not wish to serve
another term.
6. LEAGUE OF OLDER AMERICANS -ADVISORY COUNCIL
The one-year term of Thelma Ihrig expired March 31, 1999. She has indicated that
she does not wish to serve another term at this time.
7. LIBRARY BOARD
The four year term of Mary A. Carswell, Windsor Hills District, expired December 31,
1999. Supervisor McNamara requested that the Deputy Clerk contact Ms. Carswell
to determine if she wanted to serve another term. Ms. Carswell was contacted and
advises that she does not want to serve another term.
8. ROANOKE COUNTY PLANNING COMMISSION
The four year term of William Todd Ross, Hollins District, expired December 31,
1999.
9. ROANOKE VALLEY CONVENTION & VISITORS BUREAU BOARD OF
DIRECTORS
The unexpired three- year term of Timothy Gubala, Economic Development
Director, who has resigned to relocate. The current term will expire June 30, 2000.
Mr. Hodge recommends that David Porter, new Economic Development Director,
be appointed to fill the unexpired term.
10. SOUTHWEST DEVELOPMENT FINANCING, INC.
The two year term of Brian T. Hamilton, Economic Development Department, will
expire January 12, 2000.
11. VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY
The unexpired four year term of Timothy Gubala, Economic Development Director,
who has resigned to relocate (please see attached letter of resignation). The
current term will expire September 24, 2002. Mr. Hodge recommends that David
Porter, new Economic Development Director, be appointed to fill the unexpired
term.
2
.; ~,. ,~~
SUBMITTED BY: APPROVED BY:
Mary H. len, CMC/AAE Elmer C. Hodge
Clerk to the Board County Administrator
--------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No. Yes Abs
Approved () Motion by: Church _ _ _
Denied () Johnson _ _ _
Received () McNamara- _ _
Referred () Minnix _ _
To () Nickens _ _ _
3
~~~~~
,~
' ' ~L~ 16 i~~~
e
tt )
Sw..........~.... __._._ w _J
DECEMBER 14, 1999
MR. HARRY NICKENS
ROANOKE COUNTY BOARD OF SUPERVISORS
5204 BERNARD DR. S.W.
ROANOKE, VA. 24018
DEAR DR. NICKENS,
PLEASE BE ADVISED THAT EFFECTIVE DECEMBER 31, 1999, I WILL NO LONGER
SERVE ON THE BOARD OF ZONING APPEALS FOR ROANOKE COUNTY..
IT HAS BEEN A PLEASURE SERVING ON THIS BOARD AND OFFER MY REGARDS.
SINCERELY YOURS,
~L~.~~~ `may , ~~1t/
HERBERT H. SNYDER
CC: TIM BEARD
PLANNING DEPT.
off" BOA ~i{"cc
~. , A
°v a~
'.~.
1838
C~~a~xx~# ~~ ~~xr~.~:~
DEPARTMENT OF ECONOMIC DEVELOPMENT
December 29, 1999
Dave Rundgren
Executive Director
Virginia's First Regional Industrial Facility Authority
6580 Valley Center Drive
Box 21
Radford, Virginia 24141
Dear Dave:
It is with great regret that I must submit my resignation from the Board of Directors of Virginia's First
Regional Industrial Facility Authority, effective January 14, 2000. Mr. Hodge and the Roanoke County
Board of Supervisors will shortly announce their selection for Director of Economic Development and
appoint a replacement to the Authority's Board of Directors.
I will be relocating to the Hampton Roads area to join my wife and family and to pursue other professional
opportunities. I will miss you and the other community representatives in the future but will fondly
remember the challenges of starting up this exciting joint regional industrial park project.
Sincerely,
V V "-v
Ti othy W. Gubala
C Elmer Hodge
Clerk, Roanoke County Board of Supervisors
P.O. BOX 29800 • ROANOKE, VIRGINIA 24018-0798 • (540) 772-2069 • FAX NO. (540) 772-2030
® Printed on Recycled Paper
A-011100-7
ACTION NUMBER
ITEM NUMBER ~-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 11, 2000
SUBJECT: Confirmation of Committee appointment to Roanoke County Planning
Commission
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Roanoke County Planning Commission
At the January 11, 2000 Board of Supervisors meeting, Supervisor Johnson
nominated William Todd Ross to serve another four year term representing the
Hollins District. His term will expire December 31, 2003.
STAFF RECOMMENDATION:
It is recommended that the above appointment be confirmed by the Board of
Supervisors.
Respectfully submitted,
~.
Mary H. Allen, CMC/AAE
Clerk to the Board
Approved by,
~~
Elmer C. Hodge
County Administrator
ACTION
VOTE
No. Yes Absent
Approved (x) Motion by: Supervisor Johnson moved Church _ x _
Denied () that Mr. Todd be reappointed Johnson _ x _
Received () McNamara- x _
Referred () Minnix _ x _
To () Nickens _ _ x
cc: File
Roanoke County Planning Commission File
1
~I-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11, 2000
RESOLUTION 011100-8 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. that the certain section of the agenda of the Board of Supervisors for
January 11, 2000, designated as Item J -Consent Agenda be, and hereby is, approved
and concurred in as to each item separately set forth in said section designated Items 1
through 13, inclusive, as follows:
1. Donation of storm drainage easement on property owned by Elizabeth
Barber in the Windsor Hills Magisterial District.
2. Request for acceptance of Harmon Circle, Slusser Lane and a portion of
Stokes Drive into the Virginia Department of Transportation Secondary
System.
3. Resolution of Appreciation upon the retirement of Merry S. McKissick.
4. Request from Schools for acceptance of $141,091 Title VI B Flow through
grant funds for children with disabilities.
5. Request from Schools for acceptance of $2,494 Refugee Children School
Impact Grant.
6. Request from Schools for acceptance of $4,047 grant funds for preschool
children.
7. Request from Schools for acceptance of $836.71 grant funds for Goals
2000: Educate America, for inservice training.
8. Request from Schools for acceptance of $32,834.34 grant funds for Goals
2000: Educate America, for purchasing instructional computers.
9. Request from Schools for acceptance of $89,014.80 Universal Service
Fund Grant for purchase of technology equipment.
10. Request from Schools for appropriation of $9,976.29 for the dual
enrollment program.
11. Request from Sheriff's Office to accept a $12,700 federal grant approved
under the Bulletproof Vest Partnership Grant Act of 1998.
12. Request for acceptance of the remaining portion of Bloomfield Avenue into
the Virginia Department of Transportation Secondary System.
13. Ratification of amended performance agreement to expand Advance Store
headquarters.
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any
such item pursuant to this resolution.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, McNamara
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
`~ ~•
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
Dr. Carol Whitaker, Director, Pupil Personnel Services and Special Education
Diane D. Hyatt, Director, Finance
Dr. Linda Weber, School Superintendent
Garland Life, Senior Director of Instruction
Brenda Chastain, Clerk, School Board
Dr. Jane James, Director of Technology
Lorraine S. Lange, Associate Director of Instruction
Gerald S. Holt, Sheriff
Joyce Waugh, Assistant Director, Economic Development
A-011100-8 . a
ACTION NO.
ITEM NO. --
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 11, 2000
AGENDA ITEM: DONATION OF STORM DRAINAGE EASEMENT ON PROPERTY
OWNED BY ELIZABETH S. BARBER (TAX MAP NO. 76.08-06-32)
IN THE WINDSOR HILLS MAGISTERIAL DISTRICT TO THE BOARD
OF SUPERVISORS OF ROANOKE COUNTY.
COUNTY ADMINISTRATOR'S COMMENTS:
This consent agenda item involves acceptance of the following easement conveyed
to the Board of Supervisors for storm drainage purposes in connection with
Drainage Project P-193, Wynmere Subdivision, Windsor Hills Magisterial District of
the County of Roanoke:
a) Donation of storm drainage easement, of variable width, from Elizabeth S.
Barber, property owner, (Tax Map No. 76.08-06-32) as shown on the map
attached hereto (Exhibit "A").
The County's engineering staff has reviewed and approved the location and
dimension of this easement.
Staff recommends acceptance of these easements.
BMITTED BY: APPROVED BY:
Ar Covey, Director Elmer C. Hodge
Department of Community Develo ment County Administrator
1
~,
ACTION
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by: Bob L. Johnson to approve
cc: File
Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
VOTE
No Yes Absent
Church _ x
Harrison _ x _
McNamara_ x _
Minnix _ x _
Nickens x
2
~i
Prepared by Martin, Hopkins & Lemon
P. O. Box 13366
Roanoke, Virginia 24033
Exemption Claimed: Grantee is exempted from recordation
taxes and fees pursuant to § 58.1-811A(3), Code of
Virginia.
Tax Map No.: 76.08-06-32
Property Owners: Elizabeth S. Barber
THIS DEED OF EASEMENT, made this
day of
by and between ELIZABETH S.
BARBER, formerly known of record as Elizabeth S. Weaver,
("Grantor") and the BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA ( "Grantee") .
W I T N E S S E T H
WHEREAS, by deed dated December 18, 1992, of record in the
Clerk's Office, Roanoke County Circuit Court, Elizabeth S.
Weaver obtained title to the property described therein; and
WHEREAS, by Final Decree of Divorce dated December 29,
1992, and recorded in the aforesaid Clerk's Office in Deed Book
1389, page 1745, Elizabeth S. Weaver resumed the use of her
former name, Elizabeth S. Barber.
NOW, THEREFORE, for and in consideration of the sum of One
Martin,
Hopkins &
Lemon, P.C.
Dollar ($1.00), paid in hand at and with the execution and
delivery of this Deed of Easement, and other good and valuable
consideration, the receipt, adequacy and sufficiency of which
is hereby acknowledged, the Grantor does hereby GRANT and
CONVEY with General Warranty and Modern English Covenants of
1
~,,~ "'
Title unto the Grantee, its successors and assigns, the
following described easement, to-wit:
A perpetual RIGHT and EASEMENT, 5 feet in width, to
construct, operate, maintain, inspect and repair or
replace a drainage system and related improvements
including slope(s), if applicable, together with the
right of ingress and egress thereto from a public
road, upon, over, under, and across a tract or
parcel of land belonging to the Grantor, acquired by
deed dated December 18, 1992, and recorded in the
Clerk's Office of the Circuit Court of Roanoke
County, Virginia, in Deed Book 1388, page 1191, and
designated on the Roanoke County Land Records as Tax
Map No. 76.08-06-32 (the "Property") The location
of said easement is more particularly described on
the plat attached hereto as "Exhibit A" and by this
reference made a part hereof (the "Plat").
The Grantee agrees to restore and repair any actual damage
to Grantor's Property which may be directly caused by the
construction, reconstruction, or maintenance of said project
except as hereinafter provided. The Grantor agrees that the
Grantee will not be expected to restore the Property to the
identical original condition, but rather as near thereto as is
practicable, and that the Grantor will cooperate with the
Grantee in effectuating such restoration.
It is expressly agreed between the parties hereto that the
Grantee and its agents shall have the right to inspect the
easement herein granted and to cut, clear, and remove all
undergrowth, obstructions, or improvements lying within, upon,
or adjacent to said easement, that in any way endanger or
interfere with the proper use of the same. The Grantor
covenants that no building or structure shall be erected upon
or within the easement herein granted or placed in such
Martin, II
Hopkins &
Lemon, P.C. 2
~,J
location as to render said easement inaccessible. In the event
that this covenant is violated, the Grantee shall not be
obligated to repair, replace, or otherwise be responsible for
such improvements if damaged or removed.
The Grantor acknowledges that the plans for the aforesaid
project as they affect the Property have been fully explained
to Grantor or Grantor's authorized representative. The
fixtures, facilities, lines, utilities, and any other
improvements placed upon, under, or across the Property by the
Grantee shall remain the property of the Grantee. The easement
herein granted is in addition to, and not in lieu of, any
easement or right-of-way now in existence or which may be
acquired in the future.
The Grantor covenants and agrees for themselves, and for
their heirs, successors, successors in title, executors, legal
representatives and assigns that the consideration
aforementioned and the covenants herein shall be in lieu of any
and all claims to compensation and damages by reason of the
location, construction, operation, maintenance, or
reconstruction of or within the easement herein granted.
The grant and provision of this Deed of Easement shall
constitute a covenant running with the land for the benefit of
the Grantee, its successors and assigns forever.
To have and to hold unto the Grantee, its successors and
assigns forever.
Martin, II
Hopkins &
Lemon, P.C. 3
~-._'
Elmer C. Hodge, County Administrator of Roanoke County,
Virginia, hereby joins in the execution of this instrument to
signify the acceptance by said Board of Supervisors of the real
estate conveyed herein pursuant to Ordinance No.
adopted by the Board of Supervisors of Roanoke County,
Virginia, on the day of 199
WITNESS the following signatures and seals:
G TOR : i~
~~ (SEAL)
E1' abeth S. Barber, formerly
known of record as Elizabeth
S. Weaver
Martin, ~~
Hopkins &
Lemon, P.C. 4
J-~
STATE OF _~
COUNTY/~-I-'~Y OF
to-wit:
The foregoing ` trument was acknowledged before me this
~5 day o f __ ~LU,~,~e~ ~~ by
Elizabeth S. Barber, formerly known of record as Elizabeth S.
Weaver.
tary Pu lic
/ !~
My commission expires : ~'/ ~ ~ o~D o l
Approved as to form: BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
r' ,~
°~ ~ By: (SEAL)
Martin, Hopkins & Lemon, P.C. Elmer C. Hodge
STATE OF VIRGINIA,
COUNTY/CITY OF ROANOKE, to-wit:
The foregoing instrument was acknowledged before me this
day of by
Elmer C. Hodge, County Administrator, on behalf of the Board of
Supervisors of Roanoke County, Virginia.
Notary Public
My commission expires:
Martin, II
Hopkins &
Lemon, P.C. 5
. e *~
_ METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A
COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT
AN ACCURATE BOUNDARY SURVEY.
Tax Map No.76.08-6-33
EXISTING 15'
UTILITY & DRAINAGE
EASEMENT
~is - - -108.86' - - - -
~~
Property of
Elizabeth S. Barber
~ ~w
~
~
J
rn _
~ ~-
~ ~
~y
s
~ ~z._
~-
65.85
13.96,
~YND
A
L~
A V
N89'01 E
5' NEW D RAI NAG E
EASEMENT
Tax Map No.76.08-6-31
L O,'
TAX MAP N0.___76.os-6-32_____ SCALE:_ 1"=50'
PLAT SHOWING NEW DRAINAGE EASEMENT
BEING CGNVEYED TO RGANOKE COUNTY ~, 6,,
BY ELIZABETH S. BARBER
PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 07_29_99
1 t,
..~-
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 11TH DAY OF JANUARY 2000, ADOPTED THE FOLLOWING:
RESOLUTION 011100-8.b REQUESTING ACCEPTANCE OF (HARMON CIRCLE,
BLUBBER LANE AND A PORTION OF STOKES DRIVE) INTO THE VIRGINIA
DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form SR-5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineerforthe Virginia Department ofTransportationhas
advised this Board the streets meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation, and
WHEREAS, the Resident Engineerforthe Virginia Department of Transportation has
advised this Board the streets meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Johnson
Seconded By: None Required
Yeas: Supervisors Johnson. Minnix, Church. McNamara
Nays: None
Absent: Supervisor Nickens
A Copy Teste:
7n~a.. ~.
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
S 7-.
~i a.~ ~~
pt, •e ~ _..~, p~l9i o e.+.e •~j+'o IC•, ae ~I`o c a`~'Ho4I `~6 a'a
z1 2
.c. ~ 9.q1~-. ague 2 pl o~ p. I ^ N 2 ~' jM ~\ n
1 _ 2+} _ ^
e / GC I Ga SO G9S0' I +ZIT _. ~<I ~L ~ IpR$ A~~ ~`\
_~ ~ \
d. E
c /i • f'WRMGN CIRCL°_ c 205 ~2'yz s3
a ' I - ~ 'ryry
~~ _ //c% ctj •OS~lG +-' 'lp-•,~IM}d .D ae.
~cl ~-~'- 1 --- - ~ -c.. n. .I tp.cr -. .i' tc
/ / ~ I a r \ ~D.22 a x.
~- , ~~G ~p . G ~ I , ~I f Cw-_Iq.., ~, .. 1
2G.aa i / 1 ~J IIC '??,~ I 3 O 24:, 6=l~Pdl o In°°Ct. \\ ~ `S d'r•Sr ?o ~.. ~.
p a0 1 x•37 9••f 10~~_.'! I ` ` ~ ,Z<. OJ•
G> ~ ~ C* ~~ mr••rzv_ I. I I ni.nr 'I J,~eael'zo': rlv~~. aI X i~ ~) '~ I
c. JI D. oo~f q I C' I I T G _I .a. I mo- '~ a m ~ I
0.1-9 obi i I I?. 1'~ ta.2 o¢m, I 0 ~r ~l ~ ._.-`--za ea tilu ~f Io.l~ ~ ~ I.
N'a~~•cr jo•w I aal I; rln I I m s o.,<.c.;,~Tl•~ ~I <.4 ~' ~ I L
. I, ~Im I ~ ,-1 I $I V I .I n se•r•sr4o•a~
no II .~ r I Io6>e I•p ~ I L 3' nI p.Ie+>e 1~ .7
' ~ I 1 Vd Hlea•A _ac'~.. Z ~I,~~B<•elioe 0, _ t I~ c.c. Ig .I
1 , ~~1'.^1'10'E I• IIiO 00 1 /11.91 al, N -~~_ OI 31I !
°,Ipe<.. I n oo' 1~ I I i m rr~ oe' ~ - •o~ of °' M
. ,~./ I. lul ~•,~•8 I ~) I I$d ~ 'O{I ~, ~19 ~ 6 IS I~. J~I ^I, 09 •,I~z7~E`a4^N
' ;In.v ~~ 417 to ®YI~ .a Io.24ZwI II g• ~. pl I o.,4,w~ ~ir•n o. ee~~l~.~lo ~Qh ~T2/x-~'r ~.
P ^ ~ d`-. ~ ~ ` I 2 a I W 1 ~ r I. ~ d I t' ~- 0 L ~ I:il ~ N~ N
v '.r09•nl' .S B°',~~-.~--Ne9'Sr 70"hl I 4.I41G'14C.. 1J ~~Y .I
r ~ I ~ .seat to-e ir30D 4 00 ~ ~ ~T 0
~ OIGw 1 t IIZ iT I //4.vd ,'•• I
>n~ I 1 60-SqC" I I ~ _ I I I I• '-° 17 On. q1. 20 '- ~I
_ I I ! g" J $I, I p ae~ p I 122.11' ~°I
sel
1 -0 f' 2 ml I {° 14Ly. ~ 0 tP ,~ 0=004 m 0.108>cl .p ,g ~t ~ a~Ii
r zl ~ ) ~,> ~ I a eo .o.~.I r~$ I I m -. ~ ' ~•i ~ ~~ o f Io.loa oc. ~ .^%r ~~
so.las 1 `, ~{a~v+•a1~- ew ••n 4v w' le =+•S' "-°e Ndry zd., 51 75°9'nl•+4"=-~ V eo In
I °..,,1 I ~ 1T.40 Him--~~ 1 li4. jt' !l6 ~ {. IZZ.'I' ` }~ Z
I Q ml I I ~-~h T•`
,u a± 14 ca $ 11 I ~ I 3I'N I '~ I ~' r 1 21 `t
v g g'
O >~. Is.
{ J { 02n ac. 1 4t I o.2loac
s ~ . { IFS ~ ~$ 4 ~ ~ , ° ' I >°. ~ ~
. ~. 2 i~"; _ ~:_'_~T -~t_ , ---==- - ------1 . X02_-___ /'~
r / ' ~ `dr5'T 'i~ g..w_ +. e^++ _r 1 I 9D r5' ~ ~9. 'l l' ivnlt la .I
1 - r S19a•sw~SO'~ L, ~~
~~ S-oKa~ CRrv2
s n:r~,.~ c _ Ir: ~o ~ _ ra. a I D - I wsao- I ~1~
~~ Q -rT--•."~n----- _ 3834- °-`31~ --~~~' ~~ \ '~~,='u''pinD~-~~ ~--~
~t ~. 12 ) ~I zt-i ?I~~ r i ('^ ~s ~ H r ~ F UI a coa.+c~~ •` ~ ~~.{.I to/~ ~\ ~ ~ I
' - ' /I~~ fs•i ~IIMJJJ,a ,.2,~, "i- ~ CI ~I- ,J a - C~ o ~ I?i I,-~r- ARGa : W.TeR MG.I KiQMC •.I n 1211 ~.~
~ „III ( G ~ o:,4.Z`o./= oo. n. 4. a,.ao; °.•~..a. ; 4:0.,.~ --
,~ PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION
1) Harmon Circle -From the west intersection with Stokes Drive
to the east inteaection with Stokes Drive.
2) Slusser Lane -From the south intersection with Stokes Drive
to the north intersection with Harmon Circle.
3) Stokes Drive -From its west intersection with Plantation Road
To the east intersection of Harmon Circle.
LENGTH: (1) 0.26 MILES (2) 0.09 MILES (3) 0.14 MILES
RIGHT OF WAY: (1) 50 FEET (Z) 50 FEET (3) 50 FEET
PAVE.~NT WIDTH: (1) 30 FEET (Z) 30 FEET (3) 38 FEET
SERVICE: (1) 17 HOMES (2) 10 HOMES (3) 8 HOMES ~
PLANTATION OAKS
RDANOK~' COUNTY
DEPART~fENfi 0~' Acceptance of Harmon Circle, Slusser Lane, and a portion
I COMMUNITY ~EYELOI'MENT of Stokes Drive into the Virginia Department of
~ Transportation Secondary System. ~
' ~ c
0
~ U
^~ ~ G
c
m
E
s
U
Q
3
m
a
°o
E o
m N
... ~
m r.
~ ~
a
'v g
~ e
~ O
V
a
• m ~
_ E
2
O
c
as
~ m
O ~
Ei
d t
N
O ~ <
O
C
L `s
Q. h H
~ `o E
Q ~ e
in ~ e
~ ~
Cn ~ A
C
CC . c
O ~ v
s ~
~ t L
Z
O s
~- ~ 'c
L G
v
QI < Z
.~
?_
N ~
D
Q K
~,~ o
c
c
a
. _
E v
o
~ ~ ~ ~ ~
~ N O
V O O O
e,
S
O
a
z
Q~ o
~n 0
~n 0
~n
O O
_.. O
^
U
W a
~ o R.' m U m o a m o
H.{ O H ~ ~ m an d Q+ m
CG a U a° H as a° a° a° a°.
Q U o
~ o z
W oo ~'! ~ O ~
O ~ ~
a
~
~ W ~ ~
~ I ~ Gz+ ~ m m ~
9 ~
~ _
~
U
O I O Q ~ O C O ~
~ H
F ~
rn E-~ ~Y' H ~' n
,~ U rn E~ o~ ~
U ~ W ~ U ~
t C/) N p.: N fn N
y Z Z E~+
~ n
H z n
H ~ o ~--{ m m m m m a
~ ~ c~ ~ ~ ~ ~ ~
m '"
5
w ~ ° ~ ~ ~ ~ ~
z w ~ a
~ ~ ~ ~ ~ ~ m ;
2
a
~ S
a
~ ¢
o
~ ~
a FF
b ¢
a
~ Q
a
~ 2
`a ~
~
u: c
~ a ~i o
r- d ~ o
~- a ii c
~ a w c
r- ~ ii c
r a u; o
~- a ~
x
m
e
W ~
a w w ~
,
t
~.a Q,' H
~ a r
h ~ Q
0.! j
z W cn 3
O
~
x '" H
c
n c
n ~
c~
Z ~ N' C7 ~ f If1 G h N
O
i
z
U
r
O
2
O
U
CL
W
U
.S ?--
g
~.
. ~
ACTION NUMBER
ITEM NUMBER ~~ ~*,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 11, 2000
AGENDA ITEM: ACCEPTANCE OF HARMON CIRCLE, BLUBBER LANE AND A
PORTION OF STOKES DRIVE INTO THE VIRGINIA DEPARTMENT
OF TRANSPORTATION SECONDARY SYSTEM.
COUNTY ADMINISTRATOR'S COMMENTS:
~~
Oaks Development Corporation, the developer of Plantation Oaks, requests that the
Board of Supervisors approve a resolution to the Virginia Department of
Transportation requesting that they accept 0.26 miles of Harman Circle, from the
west intersection of Stokes Drive to the east intersection of Stokes Drive, 0.09 miles
of Slusser Lane, from the south intersection of Stokes Drive to the north intersection
of Harmon Circle, and 0.14 miles of Stokes Drive, from its west intersection of
Plantation Road to the east intersection of Harmon Circle.
The staff has inspected this road along with representatives of the Virginia
Department of Transportation and find the road is acceptable.
No County funding is required.
The staff recommends that the Board approve a resolution to VDOT requesting that
they accept Harmon Circle, Slusser Lane, and a portion of Stokes Drive, into the
Secondary Road System.
1
SUBII~ITTED BY: APPROVED BY:
,'
y
', ~.. t _:
Arnold Cove ,
`~~ y DirectorW Elmer C. Hodge
Department of Community Development County Administrator
------------------------------------------------------------------------------------------------------------------------
ACTION VOTE
Approved ()Motion by: No Yes Abs
Denied () Church
Received () Johnson
Referred () McNamara
To () Minnix
__ Nickens
pc: Paul Mahoney, County Attorney
2
""~ ff'1
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 11TH DAY OF JANUARY 2000, ADOPTED THE FOLLOWING:
RESOLUTION REQUESTING ACCEPTANCE OF (HARMON
CIRCLE, BLUBBER LANE AND A PORTION OF STOKES DRIVE) INTO THE
VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form SR-5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation
has advised this Board the streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation
has advised this Board the streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street 1~uirements. and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote A Copy Teste:
Moved by:
Seconded by: _
Yeas:
Nays:
Mary Allen, Clerk
Roanoke County Board of Supervisors
pc: Arnold Covey, Director, Department of Community Development
Virginia Department of Transportation
File
~iA // .
/
j `~.
9 5 i..:. /
~~
r •Y
•~~.9/„ I
'~ ae~,v
LJ 4
0.19 PG.I ~ n
o ~I ~, 3
O ILS~p ~Y
...~, o . ~~ ~ I .~I
`' O 1 ~i 3
j O-ILF ~ ,1
~Ne !~"~
Q °~ I I ~c
~ `n I ) ~
S ~~ 1
Igo. 0'.1
~~Ne9•e
to ro
I
0 ~ I
i
2 _ ~ 'm~ o,U ~0,=5 ~i I x~i~ha 91 HP ~~
,9r'- ..o~e1z ~Z oi~ _g. ~ poi iq,~~.,
C49 G55 ~-FZI+- ~ Z1~\INV9~~'AB
GS b.. G•'SO' . 45 Sn tt cl' 31 F -~
Imp„~oE
~.; ~. ~. HARMON. CIRCLE ~ ' ~ .ti°~'~.
- '~ _ czj e~ 2c'
' i__"___ ea.7s~ ~I may.
/ _- -I
L ~ ,N I 1 P .`C
'~®' o I G~ ~~~ ~1 f 0-~ ~, ~~
~, ,
/(o .IBaG.~O' I a. oo~ ,°P p" I a. 2o:.ac ,dl o.inO UCH ~\
r ~ ~ -.II e9 d 31 a•911o E PI .`
P rl4. nq si JNB9•Sr~~•~? rc!
969•~r'i0'P I` I o~ i I T l G _
I rr C F 10.2 eZm I ~ ',I,I .~.-_~y~ n. ~I~.
I m o1 nm•I ~1 0l~
I loi9e cc 13 ^,,m I ~ 1 m ~1 I 3 r81 o g,>< I ~alm
I Id N ~e9•s "+d' W r e s9•m za e~
~Id9'71'TO'E '~ II o Oo Z 112.92 I .N 9'S1 .TO~~~"
l1.~0~~"~ I mm Irb L9~ ~~-
~~ I ~° ~. , n 18 ~ a, i Q ° ml ~ it
1 ~s o ,~~I~ , Ra2m~ , ~, a, I o A a ~1x ~ ~ ~~ ~$.
.,c I ~ W r I. I m o 08 'I
I N~BV •n '2o'~wl ~ 52°•?d~-N89'9r'10
5 e91 ~I10~e /13. ~~ ~ O o0' N IIZ 3T I //L.Ld~
"~{ DES e. I ~ I I, ~ I I~ ~ I I I C
~Ix' el ~„`lalp2ox~ IIm N S Io.2po malolee°.JI I:
til pleo~l I i
pA~I I I I I NB9 • sr' 20"
15199;51 io'o~ .w e9•e ,2~+'ITI ~( ~'J ~11 ~j20 E t 116. L8
r
p 21I>c A~1
~I I~__ I VIA OZ-~ (~F iC P' G.Z- mlm p.2'/~'L p') I
~. ID ° __J
-- 10'0 ~dVE. I __ ~
570 KES DRtYE
t ~. ''3 na ~ ;y -~ C .,a a N~ F o o.6oa nc.
G ~'~n ~':'.~ WWN 2il I~ .~) ra_ ~ HIF ~I ~~~1 _~ 7iOft awsiERM
l I / ~ `l a 7.L~T M1O ee~i C.?O'.I.a ~d~ O.2pgK Q' n .l PRP< •
~ ~.
1,
PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION
1) Harmon Circle -From the west intersection with Stokes Drive
to the east intersection with Stokes Drive.
2) Slusser Lane -From the south intersection with Stokes Drive
to the north intersection with Harmon Circle.
3) Stokes Drive -From its west intersection with Plantation Road
To the east intersection of Harmon Circle.
~\ 16 ~`-
~.22s nc.
e I I 24.03' l
~i ~aG°~
nl 599°51'20"9"
122 7r'
of 1. IBJ
0 o1pl~~~ s
V I 14 Bq..yl' 20' E -~
T2t'I I
9
oW1~1~~
I90a.'r,l'2o _
IZZ.iI
~I ~
. p I I p. IGq Pc.
SI
1589'°11 Zoe
1 122 'I
~: 0 I 21
A I o 2Z s >c
~0 2-_-
n
7
I
1
I
V'
c
nQ I~
x
~v i~
O
1 ~1~
t
II
~I ~1
YC
r1 ~ ~i
E1 ~ $1
3~ lIl
I~. ~/~~t
~¢~-
LENGTH: (I) 0.?6 MILES (2) 0.09 MILES (3) 0.14 MILES
RIGHT OF WAY: (1) 50 FEET (2) 50 FEET (3) 50 FEET
PAVEMENT WIDTH: (1) 30 FEET (2) 30 FEET (3) 38 FEET
SERVICE: (I) I7 HOMES (2) IO HOMES (3) 8 1-TOMES
PLANTATION OAKS
ROANOKE COUNTY
DEPARTMENT Off' Acceptance of Harmon Circle, Slusser Lane, and a portion
COMMUNITY DEVELOPMENT of Stokes Drive into the Virginia Department of
~ Transportation Secondary System. ~
~ .
..
^I
O``
r.l
c
m
E
L
U
~ ~
3
z
O O
O
N
~ ~
to .--,
~ ~
i.. ^
R
~ B
C e
O p
m ~
L E
•.• 2
O
c
Cf ~`
C m
O
~ ~
'a
Q ~
'a a
d ~ ~
N ~
O ~ <
O `
C
a
o F
a ~ <
~ ~
~ ~
Cn ® P
Q ~ C
ti. Y u
Cn = t
Z ~ L
Q ~ (/;
{- ~ C
L G
0 ~ ~
Q < Z
0
Q K
s
v; >
c
~ ~
~ p
F O
W
O n
m ~
J m
C ~
~O
O~
~Y
C ~ N O
U O O O
m
r
a
z
3
0 0 0
~n ~n ~n
O O O
O O O
W
H m ~ m U m m m w ~
° H ° °
R i a ~ U a a° a a d a
A U ro
z
~ z
W ~o ~; ~o O ~o
.-. ~
~
H x ~
~
_ p O
3
O
H
O 0 0 0 0 ~
~., y
F H rn U rn H rn
~
W
W
W FF
~7 7 ~t &
~ U1 N A'.n N C.!) N
~ ~., \ W \ ~,, \
b
w Ew-+ M Z M H M c
Z H 7.,
m
H o m H m m o m ei
H O H D H ~ D D O O c
' ~ p ~ ~ a v ~ a ~
¢, -
W ~ Z ~ W ~ ~ ~ ~ o
~ m
~
~
~
~
~
~ n
~ ~ ~°- a r°- a ~°- a r°- a ~°- a r°- a x
m
4
W ~
a w w
U Z ~ °i
._
~i ~ H `O
~ a
N ~ Q r
z
w
~ '
~
a
~
x ~ ~
^
'
N
~O
~ A
d
Q Z N c
7 f O
Z
t=
Z
W
z
U
LL
Z
U
s
W
v
.S ~--
r'
r
~~ .~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11, 2000
RESOLUTION 011199-8.c EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF MERRY S. MCKISSICK, GENERAL SERVICES
DEPARTMENT
WHEREAS, Merry S. McKissick was first employed by Roanoke County on
September 17, 1979 in the Sheriff's Office as aClerk-Typist II; and worked as an
Administrative Secretary for the late Sheriff O. S. Foster, and Sheriff Michael Kavanaugh;
and later served as secretary in the Roanoke County Police Department; and
WHEREAS, Ms. McKissick again joined the Roanoke County Sheriff's Office on April
27, 1992, and served as Administrative Secretary for Sheriff Gerald S. Holt; and
WHEREAS, during Ms. McKissick's service with the Sheriff's Office, she completed
an Associate's Degree from Virginia Western Community College and achieved the
designation of Certified Professional Secretary; and
WHEREAS, Ms. McKissick retired on May 1, 1999, as an Office Support Specialist
in the General Services Department, after more than nineteen years of service to Roanoke
County; and
WHEREAS, Ms. McKissick, through her employment with Roanoke County, has
been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
1
r
r
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to MERRY S. MCKISSICK for over nineteen years of capable, loyal and dedicated
service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, McNamara
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
~'
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Elaine Carver, Director, General Services
Joe Sgroi, Director, Human Resources
2
ACTION NO.
ITEM NUMBER `~".~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 11, 2000
AGENDA ITEM: Request for approval of resolution of appreciation upon the
retirement of Merry S. McKissick, General Services
COUNTY ADMINISTRATOR'S COMMENTS: P
SUMMARY OF INFORMATION:
The Human Resources Department has notified us that Ms. McKissick retired during
1999. She was invited at the time she retired to attend a Board meeting to receive a
resolution of appreciation, but requested that her resolution be mailed.
It is recommended that the Board approve the attached resolution and direct the
Deputy Clerk to mail it to Ms. McKissick with thanks from the Board members for her years
of service to the County.
Respectfully submitted,
Brenda J. olton, CMC
Deputy Clerk
Approved by,
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Approved () Motion by: Church _ _ _
Denied () Johnson _ _ _
Received () McNamara- _ _
Referred () Minnix _ _
To () Nickens
~3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11, 2000
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF
MERRY S. MCKISSICK, GENERAL SERVICES DEPARTMENT
WHEREAS, Merry S. McKissick was first employed by Roanoke County on
September 17, 1979 in the Sheriff's Office as an Clerk-Typist II; and worked as an
Administrative Secretary for the late Sheriff O. S. Foster, and Sheriff Michael Kavanaugh;
and later served as secretary in the Roanoke County Police Department; and
WHEREAS, Ms. McKissick again joined the Roanoke County Sheriff's Office on April
27, 1992, and served as Administrative Secretary for Sheriff Gerald S. Holt; and
WHEREAS, during Ms. McKissick's service with the Sheriff's Office, she completed
an Associate's Degree from Virginia Western Community College and achieved the
designation of Certified Professional Secretary; and
WHEREAS, Ms. McKissick retired on May 1, 1999, as an Office Support Specialist
in the General Services Department, after over nineteen years of services; and
WHEREAS, Ms. McKissick, through her employment with Roanoke County, has
been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to MERRY S. MCKISSICK for over nineteen years of capable, loyal and dedicated
1
53
service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
2
ACTION # ~-01° ~1100-8 . d
ITEM NUMBER +.1"r' f
MEETING DATE: January 11, 2000
AGENDA ITEM: Request from Schools for acceptance of $141,091
Title VI B Flow through grant funds ~-s/l
COUNTY ADMINISTRATOR'S COMMENTS: °`~~~~
BACKGROUND: Roanoke County Schools receives federal funds for each
eligible child served with disabilities ages 3-21. The grant award for the
1998-99 school year was $1,294,370. The award was based on $515 per child.
The same amount was budgeted for the 1999-2000 school year.
SUMMARY OF INFORMATION: The Virginia Department of Education has approved
Roanoke County's grant award for the 1999-2000 school year in the amount of
$1,435,461. The grant is based on a per pupil amount of $619. The
increase in funds is $141,091.
FISCAL IMPACT: None, no local match required.
STAFF RECOMMENDATION: Staff recommends appropriation of an additional
$141,091 to the 1999-2000 Title VI B Flow Through
Grant Fund.
r~ ,~ ,
Dr. Carol Whitaker
Director of Pupil Personnel
Elmer C. Hodge
County Administrator
ACTION
VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson to approve Church _ x _
Denied ( ) Harrison _ x _
Received ( ) McNamara- x
Referred ( ) Minnix _ x
To ( ) Nickens _ _ x
cc: File
Dr. Carol Whitaker, Director, Pupil Personnel Services and Special Education
Diane D. Hyatt, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
ACTION $#
A-011100-8.e
ITEM NUMBER ~"""
MEETING DATE: January t1_. 2000
AGENDA ITEM: Request for acceptance of $2,494 Refugee children
School Impact Grant
COUNTY ADMINISTRATOR'S COMMENTS: `~~~V
BACKGROUND: The Virginia Department of Education has received a Refugee
Children School Impact Grant in the amount of $400,000 from the Office of
Refugee Resettlement, U.S. Department of Health and Human Services.
Funding from the grant will be re-distributed for use during the 1999-2000
academic year by school divisions that serve refugee students.
SUMMARY OF INFORMATION: Roanoke County is eligible to receive $2,494 for
hiring a part-time ESL instructional assistant and for interpreter services
for parents and teachers. Funds will be available upon acceptance of the
grant proposal by the Department of Education. (Approximate time - January
2000) .
FISCAL IMPACT: None, no local match required.
STAFF RECOMMENDATION: Staff
Grant
C~
Mr. Garland Life
Senior Director of Instruction
recommends appropriation of $2,494 to the
for to be used as stated.
Elmer C. Hodge
County Administrator
ACTION
VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson to approve Church _ x _
Denied ( ) Harrison _ x
Received ( ) McNamara- x _
Referred ( ) Minnix _ x _
To ( ) Nickens _ _ x
cc:
File
Garland Life, Senior Director of Instruction
Diane D. Hyatt, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
ACTION ##
A-011100-8.f
ITEM NUMBER _ ~"'"" ~_
MEETING DATE: January 11, 2000
AGENDA ITEM: Request for acceptance of $4,047 grant funds for
preschool children
COUNTY ADMINISTRATOR'S COMMENT
BACKt3ROUND: Roanoke County Schools receives federal funds for each
eligible child served with disabilities ages 3-5. The grant award for the
1998-99 school year was $93,420 based on $519 per child. The same amount
was budgeted for the 1999-2000 school year.
SUMMARY OF INFORMATION: The Virginia Department of Education has approved
Roanoke County's grant award for the 1999-2000 school year in the amount of
$97,467. The increase in funds is $4,047.
FISCAL IMPACT: None, no local match required.
STAFF RECOMMENDATION: Staff recommends appropriation of an additional
$4,047 to the 1999-2000 Preschool Grant Fund.
Dr. Carol Whitaker Elmer C. Hodge
Director of Pupil Personnel County Administrator
Services and Special Education
ACTION
VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson to approve Church _ x _
Denied ( ) Harrison _ x _
Received ( ) McNamara- x _
Referred ( ) Minnix _ x _
To ( ) Nickens _ _ x
cc: File
Dr. Carol Whitaker, Director, Pupil Personnel Services and Special Education
Diane D. Hyatt, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
A-011100-8 . g
ACTION ##
ITEM NUMBER "`
MEETING DATE: January 11, 2000
uest for acceptance of $836.71 grant funds for
AGENDA ITEM: Req for inservice
Goals 2000: Educate America,
training.
COL7NTY ADMINISTRATOR'S COMMENTS:
EACKGROUND: Roanoke County Schools received funding under the Goals
2000: Educate America Grant. The grant is to be used for
inservice training in support of efforts to improve
education in our division through provision of computers and
related technology. Roanoke County received $836.71 and
since the funding was not anticipated, appropriation to the
Grant Fund of the $836.71 is needed.
~T~M.ARY OF INFORMATION: It is proposed that the funds be used to provide
training to a core group of secondary teachers and
media specialists in strategies for integrating
technology into existing curricula. Participants
would become trainers within each building to
further disseminate information and strategies.
Funding will be used for a consultant and to
provide substitutes or stipends for teachers
attending.
FISCAL IMPACT: None, no matching funds required.
STAFF RECOMMENDATION: Appropriation of $836.71 to the Grant Fund for the
purpose of providing training in strategies for
integration of to hnology into curricula.
~lY~~
Jan James Elmer C. Hodge
Director of Technology County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson to approve Church _ x _
Denied ( ) Harrison _ x _
Received ( ) McNamara- x _
Referred ( ) Minnix _ x _
To ( 1 Nickens x
cc: File
Dr. Jane James, Director of Technology
Diane D. Hyatt, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
ACTION ##
A-011100-8.h
ITEM NUMBER ~,~
MEETING DATE: January 11, 2000
AGENDA ITEM: Request for acceptance of $32,834.34 grant funds
for Goals 2000: Educate America, for purchasing
instructional computers.
COUNTY ADMINISTRATOR'S COMMENTS: P
BACKGROUND: Roanoke County Schools received funding under the Goals
2000: Educate America Grant. The grant is to be used to
purchase classroom computers and related technologies.
Roanoke County received $32,834.34 for 1999 and since the
funding was not anticipated, appropriation to the School
Operating Fund of the $32,834.34 is needed.
SUMMARY OF INFORMATION: It is proposed that the funds be used to purchase
Windows 98° and Macintosh° multimedia, networkable
computers to be distributed to middle school media
centers as replacements for outdated machines.
FISCAL IMPACT: None, no matching funds required.
STAFF RECOMMENDATION: Appropriation of $32,834.34 to the Grant Fund for
the purpose of purchasing instructional computers.
Jan James Elmer C. Hod
Director of Technology County Administrator
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson to approve Church _ x _
Denied ( ) Harrison _ x _
Received ( ) McNamara_ x _
Referred ( ) Minnix _ x _
To ( ) Nickens x
cc: File
Dr. Jane James, Director of Technology
Diane D. Hyatt, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
ACTION #
A-011100-8.i
i° C
ITEM NUMBER ""'
MEETING DATE: January 11, 2000
AGENDA ITEM: Request for acceptance of $89,014.80 Universal
Service Fund Grant for purchase of technology
equipment.
COUNTY ADMINISTRATOR' S COMMENTS : ~,/.,~te,.~.~
BACKGROUND: Roanoke County Schools has received notification of funding
commitments from the Universal Service Fund (e-rate program) for discounted
services from Bell Atlantic totaling $89,014.80. The e-rate program was
designed to provide discounts for telecommunications services, but the SLC
Corporation was unable to provide all applications prior to the start date
of July 1, 1999. Therefore, Bell Atlantic has asked customers to seek
reimbursements for eligible services in lieu of discounts on bills for the
period July 1, 1999 to June 30, 2000.
SUMMARY OF INFORMATION: Since this may be non-recurring funding, it is
proposed that the reimbursement be used to provide network hardware and
software to enhance data communications and to provide additional computers
and peripherals for instructional use in accordance with Roanoke County
Schools Plan for Instructional Technology.
FISCAL IMPACT: None
STAFF RECOMMENDATION: Staff recommends appropriation of $89,014.80 to
the Technology Grant Fund for the purchase of
network equipment, classroom computers and related
peripherals.
~i~~
~--- ~
Dr. ne James Elmer C. Hodge
Director of Technology County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson to approve Church _ x
Denied ( ) Harrison _ x _
Received ( ) McNamara- x _
Referred ( ) Minnix _ x _
To ( ) Nickens _ _ x
cc: File
Dr. Jane James, Director of Technology
Diane D. Hyatt, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
A-011100-8.j
ACTION #
ITEM NUMBER ~/ ~°'
MEETING DATE: January 11, 2~nn
AGENDA ITEM: Request for appropriation of $9,976.29 for the
dual enrollment program.
~:uu1y'1'Y ADMINISTRATOR'S COMMENTS : <ti~~
~U
BACKGROUND:
Roanoke County Schools and Virginia Western Community College have an agreement
whereby the college provides college level courses in English, US History, and certain
vocational subjects. These courses are taught by Roanoke County teachers who meet the
college's criteria for adjunct professors. Monies that have been collected exceed the expenses;
therefore, there is a request for these additional funds to be appropriated for inservice and
materials that will be used in the program.
SUMMARY OF INFORMATION:
Roanoke County Schools collected $25,605.00 tuition from 573 students. VWCC will reimburse
Roanoke County Schools $52,322.19 for services rendered (teachers, administrating expenses,
rooms, utilities, and maintenance). Roanoke County Schools owes VWCC $67,950.90 for
tuition and technology fees and college service fees. The difference between what was
collected and what was spent is $9,976.29
FISCAL IMPACT:
Roanoke County Schools requests that $9,976.29 be appropriated to the instructional program
for use in the dual enrollment program.
STAFF RECOMMENDATION:
Staff recommends
Lorraine S. Lange Elmer C. Hodge
Associate Director of Instruction County Administrator
ACTION
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by: Bob L. Johnson to approve
cc: File
Lorraine S. Lange, Associate Director of Instruction
Diane D. Hyatt, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
VOTE
No Yes Absent
Church _ x
Harrison _ x _
McNamara- x _
Minnix _ x
Nickens _ _ x
.~
•, .
M
A-011100-8.k
ACTION NO.
ITEM NO. '~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: January 11, 2000
AGENDA ITEM: The Sheriffs Office requests the acceptance of a federal grant
approved under the Bulletproof Vest Partnership Grant Act of 1998 from the Bureau of
Justice Assistance.
COUNTY ADMINISTRATOR'S COMMENTS: 'y4~~
~~
BACKGROUND: The Sheriff s Office, in conjunction with the Roanoke County Police
Department, applied to the Bureau of Justice Assistance for funding under the
Bulletproof Vest Partnership Grant Act of 1998. The Departments initially received a
joint award of $8,000, which was accepted by the Board of Supervisors on October 26,
1999. Additional grant funding of $14,348.50 was received by Internet e-mail to Mr.
Elmer Hodge, County Administrator, and Ms. Lisa Ward, Finance. (See Attachment A)
This additional grant funding would allow the Sheriff's Office to purchase bulletproof
vests to provide heightened protection for Department Range Instructors and for
Emergency Response Team members. The Sheriff's Office will use $6,350.00 of the
additional funding. The Departments will file separate Board Reports stating use and
matching fund availability. With the required cash matching funds (50%/50%), the total
amount of the additional grant award approved by the Board will be $12,700.00 for the
Sheriff's Office. The Sheriff s Office will match the $6,350.00 awarded by the Bureau of
Justice Assistance from the Confiscated Property-Sheriff Account for a total of
$12,700.00 available to purchase vests.
SUMMARY OF INFORMATION: I request that the Board of Supervisors accept the
additional grant award from the Bureau of Justice Assistance for the purchase of
bulletproof vests for Sheriff s Office personnel.
FISCAL IMPACT: None. Matching funds are available in the Sheriff's budget.
ALTERNATIVES: None.
STAFF RECOMMENDATION: Staff recommends approval.
Re ectfull m' to
Gerald S. Holt
Sheriff
Approved by,
Elmer C. Hodge, Jr.
County Administrator
Approved
Denied
Received
Referred
To
~~~
ACTION VOTE
No Yes Absent
(x) Motion by: Bob L. Johnson to approve Church _ x
() Harrison _ x
() McNamara- x _
() Minnix _ x
() Nickens _ _ x
cc: File
Gerald S. Holt, Sheriff
Diane D. Hyatt, Director, Finance
•-
~ ATTACHP4ENT A
~-
Forwarded by: "Lisa Ward" <ADM01/LSW>
Forwarded to: shf01/crh
Date forwarded: Mon, 20 Dec 1999 09:13:12 -0500
From: "Diane Hyatt" <ADM01/DDH>
To: adm01/Isw
Date sent: Mon, 20 Dec 1999 08:18:04 -0500
Subject: (Fwd) (Fwd) Your BVP Application for Funding has been
I think you already got a copy of this, but just to make sure I am
forwarding this one. Please coordinate with your contacts in the
police dept. Thanks.
------- Forwarded message follows -------
From: "Elmer Hodge" <ADM01 /ECH>
To: adm01/dcm, adm01/jmc, adm01/ddh
Date sent: Mon, 20 Dec 1999 08:00:34 -0500
Subject: (Fwd) Your BVP Application for Funding has been Approv
I do not know which dept applied for this grand. Would one of you
chech this out. Thanks
------- Forwarded message follows -------
Date sent: Mon, 20 Dec 1999 00:00:15 -0500
From: vests@reisys.com
To: ehodge@www.co.roanoke.va.us, Iward@www.co.roanoke
Subject: Your BVP Application for Funding has been Approved
Copies to: vestsmail@reisys.com, WATKINSR@ojp.usdoj.gov
1999 Application Approval
Supplemental Funding
The Bureau of Justice Assistance (BJA) is pleased to inform you that
your application for funding under the Bulletproof Vest Partnership Grant
Act of 1998 has been awarded additional funding of $ 14348.50.
This amount constitutes the total additional funding available to your
jurisdiction, ROANOKE COUNTY, this year.
Purchasing and Receiving Vests: As this notification is only sent to
jurisdictions, we request that you convey this supplemental funding to
any law enforcement agencies included in your application. Your chief
Charles Hart -- 1 -- Mon, 3 Jan 2000 15:25:14
,~'.
r -y
executive (or designee) is responsible for determining the process through
which the supplemental funding is used to meet individual law enforcement
agency vest needs. Once purchased vests have been delivered to law
enforcement agencies, an on-line receiving .report must be completed. The
jurisdiction then requests payment from BJA to cover up to 50% of the cost
of the vests received. Jurisdictions are responsible for ensuring that
purchased vests are in compliance with applicable program standards, that
the invoiced prices do not include unrelated law enforcement equipment,
and that program payments do not exceed 50% of the cost of purchased vests
under this program.
Electronic Funds Transfer: When BJA receives the jurisdiction's
request for payment, funds are electronically transferred from the U.S.
Treasury to the jurisdiction's bank account, as identified during the
on-line registration process. Up to three weeks may be needed to process
the payment. You will be notified via email once your request for
payment has been processed. Each jurisdiction is responsible for facilitating
prompt payment to vest vendors.
Please direct questions about this program to the technical support
staff at 1-877-75VESTS (1-877-758-3787). Thank you.
------- End of forwarded message -------
Elmer Hodge 772-2004
------- End of forwarded message -------
Charles Hart
-- 2 -- Mon, 3 Jan 2000 15:25:15
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 11TH DAY OF JANUARY, 2000, ADOPTED THE FOLLOWING:
RESOLUTION 011100-8.1 REQUESTING ACCEPTANCE OF THE REMAINING
PORTION OF BLOOMFIELD AVENUE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form SR-5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineerforthe Virginia Department of Transportation has
advised this Board the streets meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department ofTransportationhave entered
into an agreement on March 9, 1999, for comprehensive stormwater detention which
applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Johnson
Seconded By: None Required
Yeas: Supervisors Johnson, Minnix, Church, McNamara
Nays: None
Absent: Supervisor Nickens
A Copy Teste:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
~i ~ ~'
Leo
• ~``
ROANOKE COUNT'
DEPART~rfENT OF
COMMUNITY D.EVELOP~ENT
NS2,4&6
Acceptance of the remaining portion of Bloomfield Avenue
into the Virginia Department of Transportation Secondary
(Y
3~I CI_NI T Y ~l_Q~ P'
1
•1
C
m
L
U
cC
m
O ~
•
O
~ N
71 "
~ .,
i..
R
= a
O O
m ~
s E
o
~, ~.
~ ~ C
O h
p u
.~Q ~ C
Q ~ ~
3 E
~ ¢ C
N 4s
O v
b
4 ~ C
a
a
~ ' Lz
~ ~ ~
`o LL
a ~ a
~y
~ ~
~ ~ c
O C a
LL O Of
Y j
L ~
O -° ~
F- S `o
D L ~
0 ~ R
Q < Z
.~
>_"
N ~
D
K
E O
C
_::::.
~
rn
~ ~ _' o,
~ °
< U ~
m
2
n
3 =
d ~
~ ~ o
N i
~n
O m
a
P
O
Qt
P m
~
a a i i i a° a°
d o
a a.
H
~O o .
e
~ ~
O a
P.i
~ ~ ~ ~ ~ v
r
O
O
O
p
~
.~ O ~
< O O
H N
b F \ ~'
V7 U ~ 6
~'' O
O m
O m
O m
D 9
O m
O m
O m
G
~ ~ a ~ a ~
~ ~
m m
F
b
c Q
a F
a
c 5
a F
a CL
a F
d CL
a
~ 2
a F
a LL
a F
b ¢
` n
G
ii r- a u`. r- a ~i c
r- a t2 c
r- d ii o
i- a ti o
F- a. ~ a
~.. o
y x
m
2
5 $
t
A a
~
H (~ L
~ ~.
m
Z o
~ Q
M
1~1 ~
~' ' ~
~ Z N l7 f N b h N
Z
e
g
U
C
r- E
z ~
w
~ v
U L
'- `o
r-
< rd
~ a
O
O e
~ g
U
~ v
Q n
W '-
U
L
_s"
Q
~..+
4
h
ACTION NUMBER
ITEM NUMBER ~~" ~ +~*
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 11, 2000
SUBJECT: ACCEPTANCE OF THE REMAINING PORTION OF BLOOMFIELD
AVENUE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM.
COUNTY ADMINISTRATOR'S COMMENTS:
Fralin and Waldron, Inc., the developer of Summerfield, Section 2, Summerfield,
Section 4 and Summerfield, Section 6, requests that the Board of Supervisors
approve a resolution to the Virginia Department of Transportation requesting that
they accept 0.19 mile of Bloomfield Avenue, from the intersection of Summerfield
Drive to the intersection of Bridgeport Lane.
The staff has inspected this road along with representatives of the Virginia
Department of Transportation and finds the road is acceptable.
No county funding is required.
The staff recommends that the Board approve a resolution to VDOT requesting that
they accept the remaining portion of Bloomfield Avenue into the Secondary Road
System.
J-~ ~
SUBMITTED BY:
APPROVED:
~"
Arnold Covey, Director Elmer C. Hodge
Department of Community Development County Administrator
Approved ( )
Denied ( )
Received ( )
Referred
to
Motion by:
ACTION
Church
Johnson
McNamara
Minnix
Nickens
VOTE
No Yes Abs
2
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 11TH DAY OF JANUARY, 2000, ADOPTED THE FOLLOWING:
RESOLUTION REQUESTING ACCEPTANCE OF THE REMAINING
PORTION OF BLOOMFIELD AVENUE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form SR-5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation
has advised this Board the streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999, for comprehensive stormwater detention which
applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street ~uirements. and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved by:
Seconded by: _
Yeas:
Nays:
A Copy Teste:
Mary Allen, Clerk
Roanoke County Board of Supervisors
pc: Arnold Covey, Director, Department of Community Development
Virginia Department of Transportation
File
90
r
~~
:~~
"" ~ Summerfield, Section 4
p~'
/~ ~~
r, 0 .',:~~..
yo ~ A ~~~~ 04.
0,~~: g5, p2Y~~~• CP
~ C
~~" ~ ,.+;'' ` wy~i ~~',,~; ~ b ` ';''; PROPOSED ADDITION SHOWN IN GRAY
.~
~ .~ $' ~
'
~G ~.
'w=~~•
. o
~
~'`` f
~
F 0 6
96„y7•
ze.nr ~~. ' •' p
~ i
. u ~ ~;
~
~° • o
P79.BI' h~
-S7I SB 19 I '. a
~oj ~
r
~~
~~ ',~i~ o
~~ ~ v.
~.ai , ~ aI en
-0GY Uet.rl~ w y b'~I ~io"
' 6 `y .e9'p g~ ~ ~~
~"~ `~ ~ ~ -~ ~ DESCRIPTION:
~'~ . ` p
'~ c wo e ~'`~ 1. Bloomfield Avenue -From the intersection with
r~¢oo
"' `"-- Summerfield Drive to the intersection with Bridgeport
~'~ Lane.
_°„P Summerfield, Section 6
,rrr,
~~oa ~ ~ ~
® i
~; i
,, „s.;.~~ G = ,' LENGTH:
0.19 MILES
50 FEET
30 FEET
16 HOMES
~ ~' ' ~' ~ RIGHT OF WAY:
° ~ -~ a'` $s~ ROADWAY WIDTH:
$5Z''pe ~' °`\='~~ wa ° N SERVICE:
aggo~ ~. ~° "~ ,, ~ u~N o 000
i
'~ w' U ri ~ 0.
~~,o$ ~ 1= 6~ ` ~ ~ ~ S 9 jam. ~
Summerfield, Section 2 ,!',z6' ~ ~ ~°a
,, ~ ~ ~ .~
Om` '•,2
~n
SLJMMERFIELD, SECTIONS 2, 4 & 6
RDANDKE CDUNT~'
DEPARTMENT OF Acceptance of the remaining portion of Bloomfield Avenue
CDM~fUNITY DEVELDPML'Nfi into the Virginia Department of Transportation Secondary
System.
i
1
C
m
E
L
U
R
O
O
O
N
e
E
2
c
r
m
N
S
b
a
`o
V
(mq~
LJ7+
~C
O
u
E
9
~ ~
N ~
N
a
t' c
v; >
c
~ ~
~ :.::.z
~ " v
O n
m ~
m rn ~
~ ~ r.
O O
< U
m
O
F-
Z
n
3
~~ o
~ ~ ~n
N ~
~n
W m
a° m
e m
o m
a 's
a m
a m
a
z a a a a a a a.
a
a
H ~ ~
~ ~
o ~
_ Q ~ ~
m ~ ~ ~'
U
~ ~ ~ ~
~ O ~ ~
D ~ r
C
z \ G
< o g
H N i
b H ~ a
H ~ n
W
m
m
m
m n
m
m m m
~i ~ m m C
H E ~ ~ ~ t5 ~ ~ 'o
~
1
O ~ (
U~
0 ~ t
V~
W m ~
~ ~ ~ ~ ~ ~
~°- a ~°- a r°- a r°- a r°- a r°- a r°- n. x
m
~.
0
i
~
~
~ m
._
Q O
I-~ L
y ~
~ H 3
E W
O
d
Z O a
r..7 `a
~ ~
C7
~ Z N' P7 ~ N m ~ O
Z
Z
S
U
O
2
O
U
LL
Y-
Q
W
U
.~
1 ..Y..
r - '.
A-011100-8.m
Item No. ~= ~,~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD
DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY,
MEETING DATE: January 11, 2000
AGENDA ITEM: Ratify action of the County Administrator executing an
amended performance agreement to expand Advance Store
headquarters.
COUNTY ADMINISTRATOR'S COMMENTS: /)
EXECUTIVE SUMMARY:
On September 14, 1999, the County Board of Supervisors approved an economic
development performance agreement to expand Advance Stores headquarters operation, and
authorized the County Administrator to execute a performance agreement with the IDA and
Advance Stores, Inc. on a form approved by the County Attorney. The Board appropriated
$641,500 to fund the County's incentives under this agreement for road and traffic signal
improvements on Airport Road, site work, and detailed engineering (10% required match)
for a Community Development Block Grant for Boxley Hills drainage improvements in the
Hollins Magisterial District. A copy of the performance agreement is attached. For brevity
attachments to the agreement have not been enclosed and are available in Economic
Development for your review.
Staff has learned that the County has the opportunity of attracting additional investment
which could generate additional tax revenue. In this event, the company has asked for a
reimbursement of taxes generated within the tax calculation period, as documented and
substantiated by submission of the applicable company accounts and verified and approved
by the Director of Finance, subject to future appropriations of such amounts by the County
Board of Supervisors.
..~
.T- /3
FISCAL IMPACT
Funds in the amount of $641,500 for this project have been approved and appropriated.
Authorization for reimbursement of project related tax revenue above this amount would be
new revenue generated during the calculation period. This reimbursement would require
one or more additional appropriations by the Board, if this amount were exceeded. The
County would not be required to appropriate any additional funds in advance of the project's
completion.
ALTERNATIVES
Ratify the action of the County Administrator executing an amended performance
agreement regarding reimbursement of additional project related tax revenue above
the $641,500 previously appropriated for this project on September 14, 1999 subject
to future appropriations of such amounts by the Board of Supervisors.
2. Take no action at this time.
STAFF RECOMMENDATION
Staff recommends that the Board of Supervisors approve Alternative 1 ratifying the action
of the County Administrator executing an amended performance agreement regarding
reimbursement of additional project related tax revenue above the$641,500 appropriated for
this project on September 14, 1999, subject to future appropriation of such amounts by the
Board of Supervisors.
Respectfully submitted:
a.-., ~-
Jo e augh
sst. Director of Economic Development
ACTION
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
cc: File
Approved:
~~~
Elmer C. Hodge
County Administrator
Motion by: Bob L. Johnson to approve
VOTE
No Yes Absent
Church _ x
Harrison _ x _
McNamara_ x _
Minnix _ x
Nickens x
Joyce Waugh, Assistant Director, Economic Development
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Director, Finance
v
PERFORMANCE AGREEMENT
This Performance Agreement (this "Agreement"), made and entered into
this 24th day of November, 1999, by and between the ROANOKE COUNTY
BOARD OF SUPERVISORS (the "County"); the INDUSTRIAL DEVELOPMENT
AUTHORITY OF ROANOKE COUNTY, VIRGINIA (the "Authority"); and
ADVANCE STORES COMPANY, INCORPORATED, a Virginia corporation (the
"Company").
WITNESSETH
WHEREAS, the Roanoke County Board of Supervisors and the
Industrial Development Authority of Roanoke County, Virginia, desire to promote and
encourage the economic development and vitality of Roanoke County and the
Roanoke Valley through the recruitment of new industry and the expansion of existing
business and employment opportunities for the citizens of the Roanoke Valley, in
order to provide for increased employment and corporate investment in Roanoke
County; and
WHEREAS, the Company desires to support the economic development
efforts of the County and the Authority and anticipates substantially expanding its
corporate administrative offices in the Airport Road area of Roanoke County
(hereinafter referred to as the "Project"); and
~,,~
WHEREAS, the County has worked with the Company to rezone a
17.11 acre tract of land now owned by the Company, identified as Roanoke County
Tax Map No. 38.14-1-5 (the "Company Property"); and
WHEREAS, the Company holds a leasehold interest in an 8.46 acre
tract of land adjacent to the Company Property identified as Roanoke County Tax
Map No. 38.14-1-4 (the "Leased Property"), and the Company plans to construct the
Project upon both the Leased Property and the Company Property (the "Site")
NOW, THEREFORE, in consideration of the mutual promises,
covenants and obligations herein contained, which the parties hereto acknowledge as
being sufficient consideration for entering into this Agreement, the parties covenant
and agree as follows:
Incentive Funding
A. The County shall appropriate the sum of $641,500 as an incentive
package for the Company to undertake the Project (the "Incentive Funds"). The
Incentive Funds shall be allocated by the County for expenditure in furtherance of the
Project in the following order of priorities:
$70,000, as a local 10% contribution to a $700,000 CDBG Grant,
to assist in the correction of a drainage problem in the area of Sierra Drive and Santa
Anita Drive adjacent to the Site, which drainage problems must be corrected prior to
the completion of the Project. The County applied for and was awarded a Community
Development Block Grant in the amount of $700,000 ("CDBG") to be used to
improve the storm drainage system and related infi-astructure for the purpose of
directing run-off water away from a portion of the area adjacent to the Site that
connects to Sierra and Santa Anita Drives (the "Drainage Project"), as more
particularly identified in the CDBG. The CDBG requires that the County contribute
10% of the $700,000 CDBG, or $70,000, for engineering and/or related Drainage
Project expenses. The County shall use the CDBG funds solely for the planning,
construction and completion of the Drainage Project and shall progress with the
Drainage Project in a manner and time period such that it shall not delay construction
of any aspects of the Project as set forth in the Company's construction schedule for
the Project, a copy of which is attached hereto as Exhibit A.
2. Approximately $175, 000 towards public improvements,
including traffic signalization and/or related road construction, to improve traffic flow
on Airport Road in the vicinity of the Company's existing administrative offices and
the Project.
a. Pursuant to the terms of its written agreement with the City
of Roanoke attached hereto as Exhibit B (the "City-County Agreement"), the County
shall pay up to fifty percent (50%) of the City of Roanoke's cost for signalization and
road improvements at the intersection of Airport Road and Municipal Road. The City
of Roanoke estimates that the total cost of such improvements shall be $250,000.
Additionally, the City-County Agreement provides that the County shall pay up to
fifty percent (50%) of the City of Roanoke's cost for signalization at the intersection
~,._. ,~
of Airport Road and Towne Square Boulevazd, the total cost of which the City of
Roanoke estimates to be $100,000 (collectively, the signalization and road
improvements set forth in the City-County Agreement shall be known herein as the
"Traffic Improvements"). The City-County Agreement provides that the Traffic
Improvements shall be completed no later than April 15, 2001. The County shall use
all reasonable efforts to assist the City of Roanoke and/or the Virginia Department of
Transportation to complete the Traffic Improvements by such date; provided,
however, that the Company shall not be required to make any financial contribution to
the Traffic Improvements and the County shall not use the Incentive Funds for such
improvements except as set forth herein.
b. The County further represents that the City of Roanoke is
in the planning stages of a project to complete the necessary drainage improvements
along Airport Road in proximity to the Site no later than April 15, 2001. The County
shall make all reasonable efforts to assist the City of Roanoke to complete these
drainage improvements along Airport Road by April 15, 2001.
c. In addition to the $175,000 set out above, the County shall
retain from the Incentive Funds twenty percent (20%) of its share of the estimated cost
of the Traffic Improvements, $35,000 (the "Retainage"), in aninterest-bearing
account until such improvements aze completed, as provided herein. While the County
does not anticipate providing the City of Roanoke with more than $175,000 for the
Traffic Improvements, it may spend the Retainage, or a portion thereof, on such
~} ~
improvements, provided that the City submits written notice of such valid expenses to
the County and the County provides the Company with copies thereof prior to
releasing any portion of the Retainage to the City of Roanoke. The County shall use
its best efforts to ensure that all amounts spent on the Traffic Improvements are
reasonable and competitive. Notwithstanding the covenants contained in this Section,
the County shall not spend more than $210,000 of the Incentive Funds on the Traffic
Improvements set forth in this Section. In the event that the County's share of the cost
of all of the improvements contemplated herein exceeds $210,000, the County, at its
sole cost and expense, shall contribute the monies necessary to complete the Traffic
Improvements required by this Section within the time periods set forth herein.
3. The County shall transfer the balance of the unallocated portion
of the Incentive Funds, a minimum of $361,500, to the Authority upon the execution
of this Agreement. Additionally, the County shall provide the Retainage, or
remaining portion thereof, and interest thereon, to the Authority within thirty (30)
days of its receipt of the City's final invoice for the Traffic Improvements set forth in
the City-County Agreement and provide the Company with notice of such transfer.
B. The Authority, subject to its receipt of the balance of the Incentive Funds
from the County, shall transfer the Incentive Funds to the Company as set forth herein
for Project-related costs and fees, including, but not limited to, the rezoning and
acquisition of the Site and all site development and improvement costs related to the
Project, including, but not limited to, grading, site preparation, improvements relating
`+.7' ~ ~ ,
to utility services, utility connection and permit fees, paving, parking, drainage,
entrances and exits, and general construction, etc. (collectively, the "Site
Improvements"). To obtain the Incentive Funds, the Company shall submit to the
Authority all requests for payment or reimbursement for Site Improvements with
proper documentation of such expenses. All such requests by the Company shall be
sent to Timothy W. Gubala, Secretary of the Industrial Development Authority, or
such other person as the Authority may designate by providing written notice to the
Company. The Authority shall make such payments to the Company within thirty
(30) days of its receipt of the Company's properly documented requests therefor.
C. In addition to the CDBG, the County made application to the
Commonwealth of Virginia and was awarded a grant of $500,000 from the
Governor's Opportunity Fund ("GOF","GOF Funds" or "GOF Grant") on behalf of
the Company to provide the Company with additional financial incentive to undertake
the Project in Roanoke County, Virginia. The County shall use the GOF Funds to
reimburse the Company for all Project-related expenses, in accordance with the GOF
Grant provisions and subject to the County's receipt of the GOF Funds, provided that
the Company provides evidence of such expenses to the County along with its request
for reimbursement. The GOF Funds are to be paid to the Company on a
reimbursement basis for the rezoning and acquisition of the Site and the Site
Improvements, so long as the Company presents the County with documentation of
such expenditures within thirty (30) months of the execution of this Agreement. The
6
~"'~"
County and the Authority acknowledge and agree that the GOF Funds are for the sole
use and benefit of the Company and that the Company shall have the right to apply
the GOF Funds to Project-related expenses as the Company, in its sole and absolute
discretion, may elect, subject to the requirements and obligations imposed on and by
the GOF in connection with such funds.
D. The Company shall:
1. Invest a minimum of $9,000,000 in Project-related expenses
within (30) months from the date of this Agreement (the "Investment Period"),
through its expenditures for the acquisition of the Site, site preparation, construction
of the approximately 75,000 square foot office expansion, and other Site
Improvements, together with the Company's additional expenditures for the
acquisition of new, used or relocated office equipment, fiunishings, computer
equipment, cabinets, phones, signs, and other miscellaneous business personal
property related to the Project (hereinafter referred to as the "Capital Investment");
provided, however, that all Project-related expenditures made by the Company prior
to the date hereof, specifically and without limitation, shall be deemed to have been
made subsequent to the date hereof and included in the $9,000,000 Capital
Investment. The Company shall report, document and verify to the County all Capital
Investment, which single report shall be filed no later than sixty (60) days after the
expiration of the Investment Period. While the Company is required by this
Agreement to invest a minimum of $9,000,000 on the Project, it expects to invest
approximately $10,000,000 on the Project and related costs.
2. Generate, through its Capital Investment in the Project set forth
in Section I.D.1., New Tax Revenues (as hereinafter defined) for the County of not
less than $641,500 during the five (5) year time period beginning one (1) yeaz after
the earlier of (i) the date the Company opens the Project for business or (ii) December
3 1, 2001 {the "Tax Calculation Period"). In the alternative, the Company may elect,
by written notice to the County at any time during the Tax Calculation Period and in
its sole and absolute discretion, an eazlier commencement date for the Tax Calculation
Period. "New Tax Revenues" shall mean all local taxes attributable to the Project and
paid by the Company directly to Roanoke County during the Tax Calculation Period,
including, but not limited to, real estate taxes, business personal property taxes, and
sales and use taxes; provided, however, that the New Tax Revenues shall be
documented and substantiated by submission of the applicable Company accounts,
and verified and approved by the Director of Finance for Roanoke County.
The Company shall provide the County with the total amount of New Tax
Revenues paid by the Company on an annual basis during the Tax Calculation Period
within sixty (60} days of the end of each calendaz year, with the final report to be
made within sixty (60) days of the expiration of the Tax Calculation Period. Should
the Company generate New Tax Revenues in excess of $641,500 during the Tax
Calculation Period, the County will provide the Company with additional incentive
funding for Project-related expenses in the amount of one hundred percent (100%) of
s
~~
such amount in excess of $641,500 within sixty (60) days of the County's receipt of
the Company's fmal report of New Tax Revenues, subject to future appropriation of
such amounts by the County Board of Supervisors.
3. The Company shall both maintain its administrative offices in
Roanoke County and retain during the Tax Calculation Period the approximately 630
full-time employees, being 540 existing full-time employees and 90 new full-time
employees hired during the Hiring Period (as hereafter defined), employed by the
Company as of the date of this Agreement in its existing administrative offices on the
Leased Property and the annex on Valley View Boulevard (which employees the
Company shall relocate to Roanoke County upon completion of the Project).
4. The Company represents, and all parties hereto acknowledge,
that as of the date of this Agreement, the Company has met its commitment to the
GOF to hire within the Hiring Period a total of 90 new full-time employees in
connection with the Project, subject to the Company's compliance with the reporting
requirements hereinafter described. For purposes of this Agreement, the Hiring
Period shall be deemed to have begun on January 1, 1999, and shall expire on the date
of this Agreement. The Company shall maintain not less than these 90 new full-time
employees hired in connection with the Project for a period of three (3) years from the
expiration of the Hiring Period (the "Employment Period"). The Company agrees to
report to the County within sixty (60) days of the expiration of the Hiring Period the
9
.~ = 03
number of new full-time jobs it created during the Hiring Period, and to report
annually thereafter through the term of the Employment Period the number of jobs the
Company maintained at its expanded office building (and/or at its annex on Valley
View Boulevard until relocation of such employees to the administrative offices upon
completion of the Project).
5. Assist and cooperate with the County, or its assignee, in
providing employment-related data to appropriate governmental agencies in
connection with the CDBG; provided, however, that the Company shall not be
responsible for the satisfaction of any Davis-Bacon Act requirements or regulations.
The Company further agrees to assist the County in satisfying the County's
requirements under the Virginia Department of Housing and Community
Development Act necessary for the County to receive and apply the CDBG Funds to
Project-related expenses, including entering into a separate industry agreement with
the County for the Project.
6. Cooperate with the County in meeting audit requirements
established by the GOF, which requirements are attached hereto as Exhibit C. The
Company's compliance with such reporting requirements, however, shall not require
an independent audit or any.disclosure of the Company's business, financial records
or accounts, other than as set forth on Exhibit C.
7. To dedicate to the County or the City of Roanoke, as applicable,
drainage or other easements or rights-of--way, if any, needed for the Project and the
to
~~ ~~
Drainage Project, the Traffic Improvements, or the City of Roanoke's drainage project
and road improvements along Airport Road, at no cost to the County; provided,
however, that the granting of such easements or rights-of--way shall be at no cost
whatsoever to the Company. The Grantee of such easements shall be responsible for
all costs in connection therewith, including recording costs, if any, required by the
granting of such easements and/or rights-of--way; provided, however, that the
Company shall not be responsible for any such costs.
II. Reimbursement of Incentive and GOF Funds
A. If the Company fails to generate the anticipated New Tax Revenues
within the Tax Computation Period as provided in Section I.D.2., then the Company
shall reimburse the County within ninety (90) days of the expiration of the Tax
Computation Period the difference between the .County's actual appropriation of
$641,500 required by this Agreement and the Company's actual New Tax Revenue
attributable to the Project during the Tax Computation Period.
B. For purposes of this Agreement, the GOF Grant shall be allocated into
the following amounts: (i) the sum of TWO HUNDRED FIFTY THOUSAND
DOLLARS ($250,000.00) shall be allocated to the Company's employment levels and
requirements set forth in Section I.D.4. (the "Employment Grant"), and (ii) the sum of
TWO HUNDRED FIFTY THOUSAND DOLLARS ($250,000.00) shall be allocated
to the Company's Capital Investment and expenditures set forth in Section I.D. 1. (the
"Capital Grant"). The parties agree that:
11
..~- ~,
1. If the Company does not hire within the Hiring Period at least 90% of
the number of employees required by Section I.D.4., and does not retain that number
of new employees during the Employment Period, then the Company shall reimburse
the County that portion of the Employment Grant that is proportional to the shortfall
in the employment levels achieved and maintained by the Company as of the end of
the Hiring Period and Employment Period. Such sum, if any, shall be determined by
dividing the difference between the total number of the employment shortfall in both
the Hiring Period and Employment Period and 90 by 90 and multiplying such number
by $250,000.
2. If the Company does not make 100% of the Capital Investment required
by Section LD. 1. within the Investment Period, then the Company shall reimburse that
portion of the Capital Grant that is proportional to the shortfall in the Capital
Investment as of the expiration of the Investment Period. Such sum, if any, shall be
determined by dividing the difference between the Company's actual investment at
the end of the Investment Period and $9,000,000 by $9,000,000 and multiplying such
number by $250,000.
3. The County shall provide the Company with notice of any
reimbursements that it shall be required to make under this Section. Any
reimbursements required to be made by the Company hereunder to the County in
accordance with this Section shall be repaid by the Company to the County within
ninety (90) days of notice by the County, and the County shall repay such amounts to
12
~... ~~
the GOF if required.
III. Notice.
Notice required to be given under this Agreement shall be deemed to have been
given, if in writing, (i) two (2) days after deposited in the United States Mail, certified
or registered, return receipt requested, with postage prepaid or (ii) delivery by hand
against a written receipt, and addressed as follows:
To the County: Elmer C. Hodge, Jr., County Administrator
Roanoke County Administration Center
5204 Bernard Drive, SW
Roanoke, VA 24018
With a copy to: Vickie L. Huffinan, Assistant County Attorney
Roanoke County Administration Center
P. O. Box 298900
Roanoke, VA 24018
To the Authority: Timothy W. Gubala, Secretary
Roanoke County Industrial Development Authority
5204 Bernard Drive, SW
Roanoke, VA 24018
With a copy to: Edward A. Natt, Esq.
Osterhoudt, Ferguson, Natt,
Aheron & Agee, P.C.
1919 Electric Road, S.W.
Roanoke, Virginia 24018
To the Company: Advance Stores Company, Incorporated
5673 Airport Road
Roanoke, VA 24012
Attention: Chief, Financial Officer and
Senior Vice President
With a copy to: Flippin, Densmore, Morse, Rutherford
& Jessee
1800 First Union Tower
Drawer 1200
Roanoke, VA 24006
Attention: Douglas W. Densmore, Esq.
13
...~- / j
IV. Assignment by the Company.
The Company shall have the right to assign this Agreement to a separate entity,
provided that any such assignment, other than by operation of law, shall not relieve
the Company of its obligations herein; provided, however, that in the event of an
assignment by operation 'of law, the Company's successor/assignee shall assume all of
the Company's rights and responsibilities hereunder.
V. Assignment by the County.
The County shall have the right to assign its rights and obligations under this
Agreement to the Roanoke County Industrial Development Authority, provided that
the County assigns the Incentive Funds and GOF Funds to the Authority as part of
such assignment. Any such assignment, however, shall not relieve the County of its
obligations under this Agreement.
VI. Governing Law.
This Agreement shall be governed by and all disputes related hereto shall be
determined in accordance with the laws of the Commonwealth of Virginia.
VII. No Waiver.
The failure of either party hereto to insist upon strict performance of any of the
terms, conditions and covenants herein continued shall not be deemed to be a waiver
of any rights or remedies that either party may have and shall not be deemed a waiver
of any subsequent breach or default in the terms, conditions and covenants herein
contained except as maybe expressly waived in writing.
14
VIII. Severability.
Any term or provision of this Agreement that is invalid or unenforceable shall
not affect the validity or enforceability of the remaining terms and provisions hereof.
IX. Entire Agreement.
This Agreement constitutes the entire agreement between the parties. No
modification hereof shall be effective unless in writing and signed by both parties.
X. Binding Effect.
This Agreement shall be binding upon and shall inure to the benefit of the
parties and their respective successors and assigns.
XI. Counterparts.
This Agreement shall be executed in triplicate, each of which shall
constitute an original.
WITNESS the following signatures and seals:
Approved as to form: ROANOKE COUNTY
BOARD OF SUPERVISORS
%~`~ 71 ~ ~.~- By.
Roanoke County Attorney's Off~c~ Elmer C. Hodge
County Administrator
15
Approved as to form:
Attorney for Industrial Development
Authority of Roanoke County
INDUSTRIAL DEVELOPMENT
AUTHORITY OF ROANOKE COUNTY
By• \
Billy .Branch, Chairman
ADVANCE STORES COMPANY
INCORPORATED, a Virginia rporation
By: ' ~`
Garnett E. Smith
Chief Executive Officer
Commonwealth of Virginia,
County/City of Roanoke, to-wit:
The foregoing instrument was acknowledged before me this ~~day of
1999, by Elmer C. Hodge, County Administrator, on behalf of the
Board of Supervisors of Roanoke County, Virginia.
Notary Public
My commission expires. 0~8 0200 3
Commonwealth of Virginia,
County/~} of 4~ , to-wit:
The foregoing instrument was acknowledged before me this p3o~ day of
IC~R.CIrn~~J , 1999, by Billy H. Branch, Chairman, on behalf of the
Industrial Development Authority of Roanoke County, Virginia.
Notary Public
My commission expires: ~ 02~ ,02003.
16
,,~-- 1,~
Commonwealth o Virginia
County/City of ~~4r/~~~ , to-wit:
The foregoing instrument was acknowledged before me this ~~ay of
~~iti! ,B~= ~-- , 1999, by Garnett E. Smith, Chief Executive Officer, on
behalf of Advance Auto Stores Company, Incorporated, a Virginia corporation.
~~%~~~ .
Notary blic
My commission expires: ,d~c--~ ~/, /9~y'
t~
_ "l
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Amount
Unaudited Beginning Balance at July 1, 1999 $6,750,027
Results of Operations for 1998-99 1,058,946
Audited Beginning Balance at July 1, 1999 7,808,973
Oct 12, 1999 Consultant for regional refuse collection study
Balance at January 11, 2000
Changes below this line are for information and planning purposes only.
Balance from above
of General
Fund Revenues
(17,558)
$7,791,415
$7,791,415
5.94%
6.85%
$7,791,415 6.85%
Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the
General Fund Unappropriated Balance at 6.25% of General Fund Revenues
1999 2000 General Fund Revenues $113,709,991
6.25% of General Fund Revenues $7,106,874
Respectfully Submitted,
~~ ~.~~
Diane D. Hyatt
Director of Finance
Approved By,
Elmer C. Hodge
County Administrator
M:\Finance\Common\B oard\Gen99. WK4
~~
CAPITAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIlZGINIA
Balance from June 22, 1999 Board meeting
Dixie Caverns Recovery
Sale of land and equipment during 1998-99
Unaudited Beginning Balance at July 1, 1999
Nov 9, 1999 Transfer from General from for 1998-99 expenditure savings
(with $40,646 reserved for pending rollovers)
Sept 14, 1999 Advance Auto performance agreement
(This money will be reimbursed to the capital fund from
future tax collections)
Oct 26,1999 Purchase of land adjacent to Vinyard Park II
Balance at January 11, 2000
Respectfully Submitted,
~~ ~.~~
Diane D. Hyatt
Director of Finance
Amount
$11,042.93
137,500.00
354,643.16
503,186.09
384,832.00
(226,650.
(41,000.
$620.368.09 I
Approved By,
~-- /~~''
Elmer C. Hodge
County Administrator
M:\Finance\Common\Board\Cap99.WK4
/ Y -
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
From 1999-2000 Original Budget
July 27, 1999 General Fund share of VACO/ VML assessment for AEP
negotiations
July 27, 1999 Green Hill soccer field
Dec 21, 1999 Presidential primary election
Dec 21, 1999 Overtime for Ft. Lewis Mountain fire
Balance at January 11, 2000
Respectfully Submitted,
~ Ana. ~. ~~
Diane D. Hyatt
Director of Finance
Approved By,
~~
Elmer C. Hodge
County Administrator
Amount
$100,000.00 ~
(4,749.00
(47,000.00
(15,410.00
(20,617.85
$12,223.15 ~
M:\Finance\Common\Board\Board99.WK4
~'= y
FUTURE SCHOOL CAPITAL RESERVE
COUNTY OF ROANOKE, VIRGINIA
Amount
Savings from 1996-97 debt budget
Transfer from County Capital Projects Fund
FY97-98 Original budget appropriation
me 23, 1998 Savings from 1997-98 debt fund
FY98-99 Original budget appropriation
FY99-200 Original budget appropriation
Less increase in debt service
ovember 9, 1999 Savings from 1998-99 debt fund
Balance at January 11, 2000
The following funds have been temporarily advanced from this fund will be reimbursed with
future bonds issues:
Balance from above $7,380,323
Land purchase and site work for new
South County high school (4,000,000)
Science Labs (2,170,600)
$1,209,723
ote :These advances will be reimbursed with the 1999 Fall VPSA Bond Sale.
Respectfully Submitted,
~1~ ~~
Approved By,
Diane D. Hyatt
Director of Finance
Elmer C. Hodge
County Administrator
80.323.00
$670,000.00
1,113,043.00
2,000,000.00
321,772.00
2,000,000.00
2,000,000
(1,219,855) 780,145.00
495,363.00
M:\Finance\Common\Board\Schoo199.WK4
ACTION NO.
ITEM NUMBER ~'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 11, 2000
AGENDA ITEM: Information on Award of Value Engineering Contract for New South County
High School
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: On August 24, 1999 the County Board of Supervisors authorized
the School Board to participate in the 1999 Fall Virginia Public School Authority bond issue. This
bond issue included $5,036,172 for the preliminary work and land purchase for the new South County
High School. The School Board has purchased the land and is in the design phase with the architects.
At their School Board meeting on December 16, 1999, the School Board awarded a contract to
Dewberry & Davis in Marion, Virginia to conduct a value engineering study of the project. This
study complies with School Board policy to value engineer all capital projects in excess of
$2,000,000. The lump sum cost of the study is $28,500.
FISCAL IMPACT: There is no fiscal impact at this time. The School Board is moving forward
within the scope of the project and will allocate $28,500 from the current budget of $5,036,172 for the
value engineering contract. The total budget for the new high school will remain the same. At the
conclusion of the value engineering process, a report outlining recommendations for design
efficiencies will be presented to the School Board.
SUBMITTED BY:
Diane Hyatt =~
Director of Finance
Elmer Hodge
County Administrator
Approved () Motion by No Yes Abs
Denied O McNamara
Received () Church
Referred () Johnson
To () Minnix
Nickens
\\ADMO 1 \ADM V 1 \FINANCE\COMMON\BOARD\ I -1 I-OO.DOC
. ` .
ACTION N0.
ITEM NUMBER N" ~'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTE'f3
MEETING DATE: January 11, 2000.
AGENDA ITEMS: Statement of the Treasurer's Accountability per
Investments and Portfolio Policy, as of December 31, 1999.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
BANKERS ACCEPTANCE:
BANK OF AMERICA 1,982,036.11
BRANCH BANKING & TRUST 3,110,913.04
WACHOVIA 992,282.22
WHEAT 1ST UNION 990,133.33 7, 075, 364.70
CERTIFICATE OF DEPOSITS:
FIRST AMERICAN 100,000.00
SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 200,000.00
COMMERICAL PAPER:
BANK OF AMERICA 1,963,554.44
BRANCH BANKING & TRUST 994,666.67
PAINE-WEBBER 4,949,656.67
SUNTRUST 990,977.78
WACHOVIA 986,387.50
WHEAT 1ST UNION 991,800.00 10,877,043.06
LOCAL GOVT INVESTMENT POOL:
GENERAL FUND 7,763,533.33
RESOURCE AUTHORITY 1,856,800.77 9,620,334.10
MONEY MARKET:
CRESTAR 5,950,664.78
FIRST UNION 2,032,236.41
PAI NE-WEBBER 2,674,664.59 10,657, 565.78
CASH INVESTMENTS:
CRESTAR 9, 000, 000.00
LB&T 3,169,509.64
MENTOR - G.O. 5,317,244.38
MENTOR - R.A. 5,662,773.52
WACHOVIA 2,290,737.43 25,440,264.97
GOVERNMENT:
WACHOVIA 989,990.00 989,990.00
TOTAL 64, 860, 562.61
Page 1 of 2
ACTION NO.
ITEM NUMBER ~' y ~'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 11, 2000.
AGENDA ITEMS: Statement of the Treasurer's Accountability per
Investments and Portfolio Policy, as of December 31, 1999.
COUNTY ADMINISTRATOR'S COMMENTS:
STAFF RECOMMENDATION:
RespectfuNy Submitted by Approv by:
~ Alfred C. Anderson Elmer C. Hodge
County Treasurer County Administrator
ACTION VOTE
Approved ()Motion by: No Yes Ab
Denied () Church
Received () Johnson
Referred () McNamara
To () Minnix
Nickens
Page 2 of 2
1
ACTION NO.
ITEM NO.
P"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: January 11, 2000
AGENDA ITEM: Joint Worksession with Planning Commission to
Discuss Proposed Cluster Housing Ordinance
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND'
The Board of Supervisors deferred action on the proposed
cluster housing ordinance in November. The Board directed the
staff and Planning Commission to reevaluate the ordinance,
particularly with respect to standards for density, and private
roads.
No changes have been made to the draft ordinance (copy
attached) since the Board's November worksession. The Commission
will discuss and agree upon specific changes to recommend to the
Board when they meet on January 18th. The Planning Commission has
rescheduled a public hearing on the ordinance for February 1,
2000. A Board hearing on the ordinance will be rescheduled for
February 24, 2000.
The Commission and staff request that the focus of this
worksession be on the broad objectives of the cluster ordinance.
Areas of possible discussion include using clustering techniques
to preserve large open space and environmentally sensitive areas,
and the ability of clustering to promote flexibility and
creativity in the design of single family residential areas.
2
STAFF RECOMMENDATION:
Staff recommends as follows:
1. That a joint Planning Commission worksession on
cluster housing be held on January 11, 2000
Respectfully Submitted,
Approved,
~/li°
Terrance a ington, AICP Elmer C. Hodge
Depar ent of Community Development County Administrator
Action
Approved ( )
Denied ( )
Received ( )
Referred
to
Motion by
Vote
No Yes Abs
Church
Johnson
McNamara
Minnix
Nickens
~' - 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA,
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,
NOVEMBER 23, 1999
AN ORDINANCE AMENDING AND REENACTING THE ZONING ORDINANCE OF
THE COUNTY OF ROANOKE VIRGINIA BY THE ADDITION OF STANDARDS FOR
THE DESIGN AND DEVELOPMENT OF CLUSTER SUBDIVISIONS
WHEREAS, certain innovative housing provisions will allow landowners to develop their property using
"clustering" techniques, thereby preserving open space without increasing gross allowable density of the property
available for development; and,
WHEREAS, public necessity, convenience, general welfare, and good zoning practice support an
amendment to the Zoning Ordinance of the County of Roanoke to provide for clustering opportunities; and,
WHEREAS, the Planning Commission held a public hearing on this amendment on September 7, 1999;
and,
WHEREAS, the Planning Commission recommended its approval of this amendment to the Zoning
Ordinance of the County of Roanoke to provide for standards for the design and development of Cluster
Subdivisions; and,
WHEREAS, public notice and advertisement of this amendment has been provided as required by Section
15.2-2204 of the Code of Virginia, and the Roanoke County Code; and,
WHEREAS, the first reading of this ordinance was held on September 28, 1999, and the second readings
and public hearings were held on October 26, 1999 and November 23, 1999.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the Zoning Ordinance of the County of Roanoke is hereby amended and reenacted to
provide as follows:
I. ARTICLE II DEFINITIONS AND USE TYPES IS HEREBY AMENDED A5 FOLLOWS:
SEC 30-28 DEFINITIONS.
DELETE:
Cluster: A development design technique that concentrates buildings in specific areas on the site to allow
the remaining land to be used for recreation, common open space, and preservation ofenvironmentally-sensitive
areas.
ADD:
Cluster Subdivision: An alternative means of subdividing land that concentrates building density in
specific areas to allow the remaining land to be reserved for the preservation ofenvironmentally-sensitive features
~-/
and open space.
Conservation Areas, Primary: Areas within the 100-year floodplain, slopes greater than 25%, lands
within designated view sheds and designated ridgetop preservation areas identified and mapped in the 1998
Community Plan, greenway corridors shown on the Greenway Conceptual Plan and elevations 1500 feet or
greater above mean sea level.
Conservation Areas, Secondary: Areas with slopes between 15% and 25%, healthy woodlands, locations
of species listed as endangered, threatened or of special concern, historic structures and sites, riparian zones
outside the FEMA study area and productive agricultural and forested lands.
Lot, Conservation: A lot that has been dedicated to a land trust, homeowners, condominium, or similar
association, government agency or other entity through an easement or other transfer of ownership, and set aside
in perpetuity as open space in a cluster subdivision.
Property Resource Map: A map utilized in the cluster subdivision process that depicts the Primary and
Secondary Conservation Areas of the subject property.
II. ARTICLE III DISTRICT REGULATIONS IS HEREBY AMENDED BY THE ADDITION OF
THE FOLLOWING PERMITTED USES:
SEC. 30-41- 2 PERMITTED USES
(A)
1. Residential Uses
Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*)
SEC 30-42-2 PERMITTED USES.
(A)
1. Residential Uses
Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*)
SEC 30-45-2 PERMITTED USES.
(A)
1. Residential Uses
Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*)
SEC 30-46-2 PERMITTED U5ES.
2
tom- /
(A)
Residential Uses
Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*)
III. ARTICLE IV USE AND DESIGN STANDARDS IS HEREBY AMENDED BY THE
ADDITION OF THE FOLLOWING USE AND DESIGN STANDARDS FOR CLUSTER
SUBDIVISIONS.
Sec. 30-82-13.1 Single Family Dwelling, Attached and Detached (Cluster Subdivision Option)
(A) Intent
Establish a method for Roanoke County to protect vital natural and historic resources from development
and permanent loss.
2. Prevent the destruction of valuable view sheds, ridgetops and wildlife comdors, including but not limited
to, the Blue Ridge Parkway and Appalachian Trail, and other resources identified in the 1998
Community Plan.
Reserve, enhance, and add to the existing and proposed greenway system throughout the County, as
identified in the 1998 Community Plan.
4. Provide the citizens of Roanoke County additional open space and recreation areas.
Encourage the design of creative, innovative developments that utilize the land's natural resources and
features and incorporates them into functional preservation and development plans.
Offer an alternative to conventional subdivision development by allowing for compact clusters of housing
units rather than spaced lots that encompass the entire property.
(B) Applicability
Cluster subdivisions proposed in accordance with the standards contained herein shall be a permitted use
by-right in R-1, R-2, R-3 and R-4 zoning districts.
2. The Zoning Administrator shall have the responsibility for determining compliance with these standards.
Proposals for cluster subdivisions that, in the opinion of the Zoning Administrator, do not meet one or
more of the standards contained herein shall not be permitted by-right. Any such proposal shall be
reviewed, upon petition by the Zoning Administrator, or the applicant, by the Roanoke County Planning
Commission under the authority granted by Section 15.2-2286 of the Code of Virginia. As part of their
review, the Commission shall have the authority, but not the obligation, to approve or deny the cluster
proposal and to waive any standard contained herein. Prior to the issuance of any waiver, the Planning
Commission shall give notice in accordance with Section 15.2-2204 of the Code of Virginia and hold a
public hearing on the matter.
The Zoning Administrator or applicant may appeal the Planning Commission's decision to the Board of
Supervisors. The Board of Supervisor's shall give notice in accordance with Section 15.2-2204 of the
3
Code of Virginia and hold a public hearing on the matter.
If the petition is withdrawn at the request of the applicant subsequent to the decision by the Planning
Commission on the application, or if the Commission denies any application submitted for its review, the
Planning Commission shall not consider substantially the same application for the same property within
one year of the applicant's withdrawal or Commission's action.
(C) General Standards
Minimum tract size of the cluster subdivision: 'Three (3) acres.
2. Public water and public sewer shall be provided to each lot within the proposed subdivision.
3. Property shall be excluded from the cluster subdivision option where, in the opinion of the Zoning
Administrator, previous land disturbing activities have significantly altered a Primary or Secondary
Conservation Area, to the extent that important features worthy of conservation have been destroyed or
severely modified.
4. Allowable density: Eight (8) dwelling units per acre.
(D) Minimum Lot, Setback and Frontage Requirements
There shall be no minimum lot area or setback requirements, however, the normal front, rear, and side
yard setback requirements must be maintained adjacent to any lot or existing public street right of way
not within the proposed cluster development.
Minimum public street frontage: Forty eight (48) feet on a publicly owned and maintained street except
as modified by Section 30-82-13.1 (F)
(E) Open Space Requirements
Minimum Open Space: Thirty-five (35) percent of the gross acreage of the tract. If the site contains
Primary and Secondary Conservation Areas in excess of 35 percent, all Primary and Secondary
Conservation Areas shall be preserved up to a required maximum of 50 percent of the tract. The
applicant shall have the right to provide conservation areas in excess of those required.
2. When Primary and Secondary Conservation Areas exceed 50 percent of the tract, then Primary
Conservation Areas shall be given priority in reaching the 50 percent maximum open space.
3. At least 40 percent of all lots for residential use shall have a property line directly abutting the open
space area within the cluster development, or have direct access to a developed trail providing access to
the open space. The location of any such trail shall be clearly marked, and the trail shall be constructed
of a surface material that is appropriate to the terrain, and distinguishable to the user.
4. Ownership and maintenance of open space shall be one of the following:
a. Common land owned in perpetuity by the owners of lots in the development, through a
4
~~"'R l
homeowners, condominium or similar association. Provisions for the maintenance of the open
space in perpetuity shall be approved by the Zoning Administrator in conjunction with plat
approval.
b. Dedication of the land in perpetuity to a nonprofit organization or land trust through a
conservation easement or fee simple conveyance.
c. Public land after dedication to, acceptance and maintenance by the Roanoke County Board of
Supervisors or other governmental entity for recreational, conservation, historic or other open
space purposes.
Conservation lots may be created in compliance with the terms of this ordinance and the Roanoke County
Subdivision ordinance, notwithstanding the frontage, width, area, and other design standards for lots
found in Article III of this ordinance. Any such lot proposed for platting shall be clearly designated on a
subdivision plat reviewed and approved by Roanoke County. This plat shall contain notations and
covenants that clearly forbid, in perpetuity, the use of the conservation lot for any type of residential
dwelling, or other use or structure as prohibited by these provisions.
6. If required open space is located within a mapped greenway corridor, as depicted on the Greenway
Conceptual Plan at the time of submittal of the preliminary plat, then a greenway easement shall be
dedicated to Roanoke County or their designated agent. The Zoning Administrator, in consultation with
the Roanoke Valley Greenway Commission, shall determine the exact location and dimensions of the
easement to be dedicated.
No building, building addition, structure, road, driveway, parking area or any other type of physical land
improvement shall be located within a required Primary or Secondary Conservation Area as defined in (E)
1. and 2. above. Notwithstanding the above, trails may be developed in Primary and Secondary
Conservation Areas.
(F) Street and Access Requirements
All residential lots within a cluster subdivision shall have frontage on and access to a publicly dedicated
and maintained street except as provided in this section.
2. Lots within a cluster subdivision shall not be required to have frontage on a publicly dedicated and
maintained street provided:
a. No dwelling unit shall be located further than 500 feet, as measured in a straight line, from an
access point to a publicly dedicated and maintained street that the dwelling unit has direct access
to, and
b. Lots without public street frontage shall be planned and arranged into distinct residential clusters
of three (3) or more dwelling units served by a common private street, and
c. No more than twenty (20) dwelling units shall be allowed on any single private street or
independent network of private streets.
Maintenance of private streets shall be the responsibility of the homeowners association. Subdivision
plat covenants shall provide that all maintenance of private roads, including snow removal, is not a
~- /
public responsibility. Covenants shall further certify that the private road shall not be eligible for
acceptance into the State Secondary System for maintenance until such time as it is constructed and
otherwise complies with all requirements of the Virginia Department of Transportation for the addition
of subdivision streets current at the time of such request. Any costs required to cause private streets to
become eligible for addition into the state system shall be provided with funds other than those
administered by Roanoke County or the Virginia Department of Transportation.
4. Pavement surface: The minimum pavement surface shall be asphalt. Alternate materials such as
concrete, structural pavers, or cobblestone may be substituted provided the proposed surface will
support the expected loads. Calculations and/or manufacturers specifications shall be required at
submittal. Gravel is not an acceptable surface course.
Base Course: six (6) inches minimum depth. For streets to be served by school buses, eight (8) inches
minimum depth. These depths are for sub-bases with a CBR value of 10 or higher.
Private streets shall be designed to accommodate the provision of regular public services. Specifically:
a. Vehicle turn arounds shall be included. The turn around may be a cul-de-sac or T-turn around.
b. A representative of the Roanoke County School Board shall review the design, and location of
all proposed private streets, and shall advise the applicant whether or not the proposed private
streets meet the standards for school bus service. If the proposed design does not meet standards
for school bus service, the final subdivision plat shall contain a notation that the proposed
private streets do not meet the standards for public school bus services and that the Roanoke
County School board shall not be obligated to provide service on the private streets.
c. The final subdivision plat shall contain the notation that the proposed private streets do not meet
the standards for public solid waste collection and that Roanoke County shall not provide solid
waste collection on private streets. The applicant shall have the responsibility for addressing
the collection of solid waste on private streets and a representative of the Roanoke County
Department of General Services shall review proposals for solid waste collection on private
streets.
7. Vehicular Access: Private streets shall be platted as a separate parcel of land dedicated to the
homeowners' association. Private right of way width shall be of sufficient width to encompass all
drainage structures for the street and to allow maintenance of the street. On street parking shall be
prohibited on at least one side of the street, to ensure adequate space for public service vehicles.
Drainage: Drainage design shall meet all existing Virginia Department of Transportation and County of
Roanoke standards, as amended. Drainage easements shall be platted to the homeowners' association
for maintenance.
Signage:
a. All traffic control and warning signs on private streets shall be the responsibility of the
developer/homeowners' association, and
b. All access points from the public street to the private street shall be clearly marked
with a sign stating that the street is private.
%~~ /
10. Private Street Design: The following are required design standards for private streets.
PROJECTED MINIMUM MA~QMUM MINIMUM MINIMUM
TRAFFIC AND GRADE b SIGHT SHOULDER
(VEHICLES MA3QMUM DISTANCE ` WIDTH
PER DAB PAVEMENT
WIDTH a
30-40 VPD 14' 18% 50' 2'
41-80 VPD 16' 18% 70' 3'
81-100 VPD 18' 18% 90' 4'
101-200 20' 16% 100' 4'
VPD
a. Pavement width is based upon a shoulder and ditch section. One-way streets shall be a
minimum of twelve (12) feet wide.
b. Maximum grade: streets shall not exceed 300 feet in length for grades greater than or
equal to 16%. Maximum grade at all landings shall not exceed 5%. Length of the
landing, in feet, shall be based on the following formula: vehicles per day X .5 feet.
Sight distance refers to stopping distance only. Sight distance at the intersection of two
private streets shall meet a design speed of 25 mph. Sight distance at the intersection of
a private street and a public street shall meet VDOT commercial entrance requirements.
(G) Public Water and Sanitary Sewer
Public water and sewer shall conform with Roanoke County Water and Sewer Standards, latest
edition, with the following exceptions:
a. For homes located within the minimum required distance to a fire hydrant, the following shall
apply:
The homes may be served by private laterals, provided:
a. Water meters and sewer cleanouts shall be located near the public
street right of way, and,
b.. A maximum of six meters or cleanouts shall be located side by side.
b. For homes on private streets requiring the extension of public water and sewer services, the
following shall apply:
A combined water and sewer easement of a minimum width of 25 feet shall be
allowed, provided the depth is not excessive.
7
.: --~ ~~
2. If the street pavement surface is an alternative to asphalt, the Director of Utilities
must approve, in writing, the location of the services within the paved area.
The water and sewer easement(s) shall be separate from any Public Utility Easement.
(H) Cluster Development Process
The applicant shall meet with the Zoning Administrator or his/her designee to review the requirements
for a cluster subdivision prior to the preparation of the preliminary plat. A site visit shall be arranged
to review the site and identify approximate locations of Primary and Secondary Conservation Areas.
The applicant shall then have drawn, preferably by a licensed engineer/surveyor, architect or
landscape architect, a Property Resource Map. At a minimum this map shall include the following:
a. Total acreage and acreage of each Primary and Secondary Conservation area and other open
space areas
b. Percent slope, in the following increments: <15%, 15-25%, >25%
c. Flood plains, wetlands, and riparian zones outside the FEMA study area
d. Historic structures and sites
e. Designated view sheds and ridgetop preservation areas identified and mapped in the 1998
Community Plan
f. Greenway corridors mapped on the Greenway Conceptual Plan
g. Elevations 1500 feet or greater above mean sea level
h. Healthy woodlands
Location of species listed as endangered, threatened, or of special concern
Productive agricultural and forested lands
2. The applicant shall submit a preliminary plat in accordance with Article II of the Roanoke County
Subdivision Regulations. The following additional items shall be required to accompany the
preliminary plat:
a. All Primary and Secondary Conservation Areas and other required open space areas to be
designated as permanent open space, shall be mapped as conservation lots and noted on the
plat.
b. All deed restrictions and covenants applicable to private streets, public services, open space,
and cluster subdivision lots.
c. The location of all building lots to be conveyed.
3. Once approval for the preliminary plat has been given, the applicant shall submit the final plat in
accordance with Article III of the Roanoke County Subdivision Regulations.
8
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 11 , 2000
RESOLUTION CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code ofVirginia requires a certification
by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this certification
resolution applies, and
2. Only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed or considered by the Board of
Supervisors of Roanoke County, Virginia.
O~ P ANO,~.~
~ .
2 Gf
a
,~
leas
P.O. BOX 29800
5204 BERNARD DRIVE
COUNTY ADMINISTRATOR ROANOKE, VIRGINIA 24018-0798
ELMER C. HODGE FAX (540) 772-2193
(540) 772-2004
January 12, 2000
Ms. Merry S. McKissick
3855 Karlin Circle _
Norfolk, VA 23502-3321.
Dear Ms. McKissick
BOARD OF SUPERVISORS
BOB L. JOHNSON, CHAIRMAN
HOLLINS MAGISTERIAL DISTRICT
HARRY C. NICKENS, VICE-CHAIRMAN
VINTON MAGISTERIAL DISTRICT
FENTON F. "SPIKE" HARRISON, JR.
CATAWBA MAGISTERIAL DISTRICT
JOSEPH McNAMARA
WINDSOR HILLS MAGISTERIAL DISTRICT
H. ODELL "FUZZY" MINNIX
CAVE SPRING MAGISTERIAL DISTRICT
(540) 772-2005
Enclosed is a resolution of appreciation upon your retirement
which was unanimously approved at the January 11, 2000 Board
Meeting. On behalf of the Board of Supervisors of Roanoke County and
its citizens, I wish to offer my appreciation for your many years of
capable, loyal and dedicated service to the County.
1 am pleased to send you this resolution, and notification that
Roanoke County has purchased a $100 Savings bond in recognition of
your years of employment with the County. This bond will be
forwarded to you from the Federal Reserve Bank at a later date.
If you would like to have your resolution framed, please bring it
to the Clerk's Office, at the Roanoke County Administration Building,
5204 Bernard Drive, at any time. It has been our experience that
be damaged when mailed.
On behalf of each member of the Board and the citizen of
Roanoke County, please accept this Resolution and savings b with
our best wishes for a productive retirement and continue ccess in
the future.
Sincerely,
seph McNamara, Chairman
oanoke County Board of Supervisors
Attachment
cc: Joseph Sgroi, Director, Human Resources
Elaine Carver, Director, General Services
Intemet E-Mail Internet E-Mail
ehodge®www.co.roanoke.va.us ®Recycled Paper bos®www.co.roanoke.va.us
~ pOANp~~
L
~ ~
~ ~'
o ;,az
1 38
MARY H. ALLEN, CMC
CLERK TO THE BOARD
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(703) 772-2005
FAX (703) 772-2193
January 20, 2000
Mr. James D. Campbell
Executive Director
Virginia Association of Counties
1001 East Broad Street
Richmond, VA 23219
Dear Mr. Campbell:
BRENDA J. HOLTON
DEPUTY CLERK
At their organizational meeting on January 3, 2000, the Roanoke County Board of
Supervisors elected Joseph McNamara to serve as Chairman, and H. Odell "Fuzzy" Minnix
to serve as Vice Chairman for 2000.
In his capacity as Chairman, Supervisor McNamara will serve as the Liaison Board
Member from Roanoke County to the Virginia Association of Counties, and Supervisor
Minnix, as Vice Chairman, will serve as the Legislative Contact.
Also, Supervisor Joseph B. "Butch" Church has replaced Fenton F. "Spike" Harrison
as the representative from the Catawba Magisterial District. For your information, I am
attaching an updated list of the 2000 Roanoke County Board of Supervisors.
If you need further information, please do not hesitate to contact me.
Sincerely,
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
bjh
Attachment
cc: Supervisors McNamara, Minnix and Church
s
C~~a~xx~# ~~ ~~xxY~.~.~e
P.O. BOX 29800
® Recycled Paper
~ pOAN ,~.~
ti' 9 7 ~
~ ~
1838
P.O. BOX 29800
5204 BERNARD DRIVE
MARY H. ALIEN, CMC ROANOKE, VIRGINIA 24018-0798
CLERK TO THE BOARD (703) 772-2005
FAX (703) 772-2193
January 20, 2000
The Honorable Joseph B. "Butch" Church
Roanoke County Board of Supervisors
P. O. Box 29800
Roanoke, VA 24018
Dear Supervisor Church:
BRENDA J. HOLTON
DEPUTY CLERK
I am pleased to inform you that, at their meeting held on Tuesday, January 11, 2000,
the Board of Supervisors voted unanimously to appoint you as an alternate member to
represent Roanoke County to Virginia's First Regional Industrial Facility Authority. You will
be completing the unexpired portion of the four year term of former Supervisor Fenton F.
Harrison. This term began on September 24, 1998 and will expire on September 24, 2002.
State law provides that any person elected, re-elected, or appointed to any public
body be furnished a copy of the Freedom of Information Act. Your copy is enclosed.
State law requires that you take an oath of office before the Clerk of the Roanoke
County Circuit Court. This oath must be administered prior to your participation on this
authority. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath
administered, and Mr. McGraw has asked that you bring this letter with you. Also, please
ask Mr. McGraw to forward a certified copy of your oath to the Clerk's Office to be sent to
Mr. Dave Rundgren.
On behalf of the Supervisors and the citizens of Roanoke County, please accept our
sincere thanks and appreciation for your willingness to accept these appointments.
Sincerely,
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
bj h
Enclosures
cc: Steven A. McGraw, Clerk, Circuit Court
Dave Rundgren
James E. Cornwell, Jr., Esq.
® Recycled Paper
~,~," 'F
~=~~~ '
MARY H. ALLEN, CMC
CLERK TO THE BOARD
r
C~~~xxY# ~~ ~~xx~~.~.~
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(703) 772-2005
FAX (703) 772-2193
January 20, 2000
The Honorable Joseph B. "Butch" Church
Roanoke County Board of Supervisors
P. O. Box 29800
Roanoke, VA 24018
Dear Supervisor Church:
BRENDA J. HOLTON
DEPUTY CLERK
This will confirm that at the meeting held on Tuesday, January 11, 2000, the Board
of Supervisors voted unanimously to appoint you to the Roanoke Valley-Alleghany
Regional Commission Water Supply Policy Committee.
State law provides that any person elected, re-elected, appointed, or re-appointed
to any public body be furnished a copy of the Freedom of Information Act. Your copy is
enclosed.
On behalf of the Supervisors and the citizens of Roanoke County, please accept our
sincere thanks and appreciation for your willingness to accept this appointment.
Sincerely,
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
bj h
Enclosure
cc: Ms. Helen Smythers
Roanoke Valley-Alleghany Regional Commission
P. O. Box 2569
Roanoke, VA 24011
® R Papaz
JOAN ,I-~
-~ .,
MARY H. ALLEN, CMC
CLERK TO THE BOARD
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(703) 772-2005
FAX (703) 772-2193
January 20, 2000
The Honorable Joseph B. "Butch" Church
Roanoke County Board of Supervisors
P. O. Box 29800
Roanoke, VA 24018
Dear Supervisor Church:
BRENDA J. HOLTON
DEPUTY CLERK
This will confirm that at the meeting held on Tuesday, January 11, 2000, the Board
of Supervisors voted unanimously to appoint you to the Roanoke Valley-Alleghany
Regional Commission Metropolitan Planning Organization to complete the unexpired three
year term of Fenton F. Harrison. This term will expire on July 1, 2002.
State law provides that any person elected, re-elected, appointed, or re-appointed
to any public body be furnished a copy of the Freedom of Information Act. Your copy is
enclosed.
On behalf of the Supervisors and the citizens of Roanoke County, please accept our
sincere thanks and appreciation for your willingness to accept this appointment.
Sincerely,
~~YL c~..i-cam. ~ • ~-t-L-+~
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
bjh
Enclosure
cc: Mr. Wayne Strickland
Roanoke Valley-Alleghany Regional Commission
P. O. Box 2569
Roanoke, VA 24011
®R P~
~ ROAN ,I.~
ti ~
z c~
z
;, a~
1838
MARY H. ALLEN, CMC
CLERK TO THE BOARD
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(703) 772-2005
FAX (703) 772-2193
January 20, 2000
The Honorable Joseph B. "Butch" Church
Roanoke County Board of Supervisors
P. O. Box 29800
Roanoke, VA 24018
Dear Supervisor Church:
BRENDA J. HOLTON
DEPUTY CLERK
This will inform you that at the meeting held on Tuesday, January 11, 2000, the
Board of Supervisors voted unanimously to appoint you to the Roanoke Valley-Allegheny
Regional Commission to complete the unexpired three year term of Fenton F. Harrison.
This term will expire on June 30, 2001.
State law provides that any person elected, re-elected, appointed, or re-appointed
to any public body be furnished a copy of the Freedom of Information Act. Your copy is
enclosed.
On behalf of the Supervisors and the citizens of Roanoke County, please accept our
sincere thanks and appreciation for your willingness to accept this appointment.
Sincerely,
7'YL.~.~-, ~
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
bjh
Enclosure
cc: Mr. Wayne Strickland
Roanoke Valley-Allegheny Regional Commission
P. O. Box 2569
Roanoke, VA 24011
C~o~~xz~t~ ~~ ~.o~~tx~u~e
® Recycled paper
pOANp,).~
4
~ .. ~
2
,z
,~~
1838
MARY H. ALLEN, CMC
CLERK TO THE BOARD
C~a~tx~t~ ~# ~~~tx~~~~
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(703) 772-2005
FAX (703) 772-2193
January 20, 2000
Mr. Lon Carruth, General Manager
Adelphia
P. O. Box 827
Salem, VA 24153
Dear Mr. Carruth:
BRENDA J. HOLTON
DEPUTY CLERK
This will notify you that at the January 11, 2000 meeting of the Roanoke County
Board of Supervisors, Supervisor Joseph B. "Butch" Church was appointed to the Roanoke
County Cable Television Committee to represent the Catawba Magisterial District.
Supervisor Church is replacing former supervisor Fenton F. "Spike" Harrison, Jr. on this
committee.
Would you please update your records and mailing list to reflect this change.
Thank you, and if you need further information, please do not hesitate to contact me.
Sincerely,
~'ZQ.~..c.~-. ,~, fie.-t_.Q~~__,~
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
bj h
cc: The Honorable Joseph B. "Butch" Church
Randolph M. Smith, Salem City Manager
Joseph B. Obenshain, Senior Assistant County Attorney
® q~~ p~
~ ROAN ~,F
ti
~ c~
o z
a
1838
MARY H. ALLEN, CMC
CLERK TO THE BOARD
C~aixx~#~ a~ ~.~~txta~~
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
('703) 772-2005
FAX (703) 772.2193
January 20, 2000
Mr. George Kegley, Board Member
Preservation Alliance of Virginia
301 Tinker Creek Lane, NE
Roanoke, VA 24019
Dear Mr. Kegley:
BRENDA J. HOLTON
DEPUTY CLERK
Attached is a corrected copy of Resolution 011199-3 supporting additional state
funding for land conservation in the Commonwealth of Virginia which was approved by the
Board at their meeting on January 11, 2000.
Thank you very much for letting us know that the vote on the resolution sent to you
earlier was incorrect, and that Supervisor McNamara voted against the resolution.
Sincerely,
~~~
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
Attachment
MHA/bjh
cc: Paul Mahoney, County Attorney
Roanoke County Legislators
®R~~ p~
~ ROANp,I,~ ~ ,
L
~ ;' ~
1838
P.O. BOX 29800
5204 BERNARD DRIVE
MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798
CLERK TO THE BOARD (703) 772-2005
FAX (703) 772-2193
January 14, 2000
Mr. William Todd Ross
4751 April Lane
Roanoke, VA 24012
Dear Mr. Ross:
BRENDA J. HOL70N
DEPUTY CLERK
The members of the Board of Supervisors wish to express their sincere appreciation
for your previous service to the Planning Commission. Citizens so responsive to the needs
of their community and willing to give of themselves and their time are indeed all too
scarce.
I am pleased to inform you that, at their meeting held on Tuesday, January 11, 2000,
the Board of Supervisors voted unanimously to reappoint you as a member of the Planning
Commission representing the Hollins Magisterial District for another four year term. Your
new term will expire on December 31, 2003.
State law provides that any person elected, re-elected, or appointed to any public
body be furnished a copy of the Freedom of Information Act. Your copy is enclosed.
State law requires that you take an oath of office before the Clerk of the Roanoke
County Circuit Court. This oath must be administered rior to your participation on this
Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath
administered, and Mr. McGraw has asked that you bring this letter with you.
On behalf of the Supervisors and the citizens of Roanoke County, please accept our
sincere thanks and appreciation for your willingness to accept this appointment.
Sincerely,
~~
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
bjh
Enclosures
cc: Terry Harrington, County Planner
Steven A. McGraw, Clerk, Circuit Court
® q¢~y~Ied Paper
~ ROANp,Y~
a ~ r '
i. - p
i
1838
P.O. BOX 29800
MARY H. ALLEN, CMC
CLERK TO THE BOARD
Internet E-Mail: mallen@www.co.roanoke.va.us
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(540) 772-2005
FAX (540) 772-2193
BRENDA J. HOLTON
DEPUTY CLERK
Internet E-Mail: bholton@www.co.roanoke.va.us
January 13, 2000
The Honorable James S. Gilmore, III
The Honorable John S. Edwards
The Honorable Malfourd W. "Bo" Trumbo
The Honorable H. Morgan Griffith
The Honorable Clifton "Chip" Woodrum
The Honorable C. Richard Cranwell
The Honorable A. Victor Thomas
Dear Governor Gilmore, Senators Edwards and Trumbo, and Delegates Griffith, Woodrum,
Cranwell and Thomas:
Attached is a copy of Resolution No. 011100-3 supporting additional state funding
for land conservation in the Commonwealth of Virginia. This resolution was adopted by the
Board of Supervisors at their meeting on Tuesday, January 11, 2000.
If you need further information, please do not hesitate to contact me.
Sincerely,
~.
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
Attachment
cc: Paul M. Mahoney, County Attorney
George Kegley, Board Member, Preservation Alliance of Virginia
®Recycled Paper
Serning Allegheny County, Botetourt County, Clifton Forge, Covington, Craig County, Boanoke City, Boanoke County, Salem, and the Town of Vinton
313 Luck Avenue, SW / P.O. Box 2569 / Roanoke, Virginia 24010
Phone: 540.343.4417 / Fax: 540.343.4416
Commission
s. Mary Allen, erk
R ok ty Board of Supervisors
P.O. Box 29800
Roanoke, Virginia 24018
Dear Ms. Allen:
E-mail: planfiveC~roanoke.infi.net / www.roanoke.infi.net/-planfive
'r ~
November 22, 1999 ~0 ~
i/
Iw 1~.
h~
/:~l1f~
vI
This letter is to advise you that Section 2 of Article III of the Charter Agreement of the Roanoke Valley-
Alleghany Regional Commission addresses changes of the elected status of members of the Regional
Commission.
Section 2 reads as follows:
"The terms of office of Commission members who are also members of governing bodies
shall be three years or until his/her successor has been appointed. In the event any elected
member of fhe Commission shall cease to be an elected member of the local governing
body which he/she represents, he/she shall cease to be a member of the Commission. The
appropriate governing body shall within thirty days make an appointment to succeed him/her
for his/her unexpired term."
Due to the November election results for the Board of Supervisors, this Section wil I directly address the status
of Mr. Fenton "Spike" Harrison, Jr. Mr. Harrison's replacement should be a member of the Board of
Supervisors, and their term will expire June 30, 2001.
The Commission has appreciated Mr. Harrison's contributions and his support of "regionalism" during his
tenure on the Commission. Please contact me should you have any questions concerning this matter.
Sincerely,
WGS:jIp
W V`'' ~-~`~'~
Wayn~s-G. Strickland
Secretary to the Commission
cc: Mr. Fenton "Spike" Harrison, Jr.
Elmer C. Hodge, )r.
From: Mary Allen <ADM01/MHA>
To: Anne-Marie Green
Subject: Reso -Bob Johnson
Date sent: Mon, 27 Dec 1999 09:13:24 -0500
Hey, it's time for another reso for Bob Johnson for the 1/11
meeting. I have attached the ones from 1997 and 1998. In 1999
we didn't do a reso but a Certificate of Appreciation. Since this
may be his last time, I think we should probably do a reso again.
You can use the stuff from the two attached and just add new stuff
for 1999.
Attachments:
U:\WPDOC\MEETINGS\blj.rso.wpd
Mary Allen -- 1 -- Mon, 27 Dec 1999 09:15:38
From: "Elmer Hodge" <ADM01/ECH>
To: "Mary Allen" <ADM01/MHA>
Date sent: Mon, 27 Dec 1999 10:48:17 -0500
Subject: Re: Gift for BLJ
A gift certificate to Orvis. He loves to fish. You could call his wife
and ask her what fishing stuff he might like that is within our price
range.
Elmer Hodge 772-2004
Mary Allen -- 1 -- Mon, 27 Dec 1999 10:49:20
To: adm01/ech
Subject: Gift for BLJ
Date sent: Mon, 27 Dec 1999 09:17:37
Before the holidays, Brenda and I looked at some ideas for a gift for
BLJ for serving as chairman. We came up with two things -both of
course engraved with name, BOS, chair 1999, etc.
One is a barameter, and the other is a lovely box with a brass plate
for engraving. He has already received plaques, clock and pen and
pencil set. The only other option is to go back to the plaque.
Your thoughts?
Mary Allen -- 1 -- Mon, 27 Dec 1999 09:17:37
From: "Brenda Holton" <ADM01/BJH>
To: "Drew Glenn" <GUP01/ABG>
Date sent: Fri, 17 Dec 1999 08:07:03 -0500
Subject: Re: (Fwd) Merry McKissick
Copies to: adm01/mha
Drew, it was too late to get her resolution on the 12/21 agenda.
We ran that yesterday afternoon. I will put it on the consent
agenda for the Jan 11 meeting.
Thanks for getting the information.
From: "Drew Glenn" <GUP01/ABG>
To: adm01 /bjh
Date sent: Fri, 17 Dec 1999 07:53:40 -0500
Subject: (Fwd) Merry McKissick
> I hope this is not to late..... I am sorry it took so long.....
> ------- Forwarded message follows -------
> From: "Michael Winston" <SHF01/MGW>
> To: gup01/abg
> Date sent: Thu, 16 Dec 1999 15:34:31 -0500
> Subject: Merry McKissick
> Merry McKissick came to work for the Roanoke county Sheriffs
> Office on November 5, 1979 as aclerk-typist, under Sheriff O.S.
> Foster. Merry later became Administrative Secretary for Sheriff
> Foster. Merry also worked under sheriff Michael Kavanaugh.
> Merry later worked as a secretary for the Roanoke County Police
> Department under Chief John Cease. Ms. McKissick again joined
> the Roanoke County Sheriffs Office under the leadership of sheriff
> Gerald Holt, on april 27, 1992, this time as an Administrative
> Secretary. During her tenure with the Roanoke County Sheriffs
> Office, she completed her Associates degree from VWCC and
> achieved Certified Public Secretary rating.
> ------- End of forwarded message -------
> Andrew B. Glenn Jr.
> 378-6186
> General Services
Mary Allen -- 1 -- Fri, 17 Dec 1999 08:07:41
r yok Sct ie~
~'o y c ~ neear~d
'-'~ coo Mo rg Item No. -J ~ ~'
AT A R] ~ 4 I ~ ~ ~ ,~ HE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, xvh~~~~~ ADMINISTRATION CENTER, 5204 BERNARD
DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY,
MEETING DATE: December 21, 1999
AGENDA ITEM: Ratify action of the County Administrator executing an
amended performance agreement to expand Advance Store
headquarters.
COUNTY ADMINISTRATOR'S COMMENTS:
EXECUTIVE SUMMARY:
On September 14, 1999, the County Board of Supervisors approved an economic
development performance agreement to expand Advance Stores headquarters operation, and
authorized the County Administrator to execute a performance agreement with the IDA and
Advance Stores, Inc. on a form approved by the County Attorney. The Board appropriated
$641,500 to fund the County's incentives under this agreement for road and traffic signal
improvements on Airport Road, site work, and detailed engineering (10% required match)
for a Community Development Block Grant for Boxley Hills drainage improvements in the
Hollins Magisterial District.
Staff has learned that the County has the opportunity of attracting additional investment
which could generate additional tax revenue along with additional jobs. In this event, the
company has asked for a reimbursement of taxes generated within the tax calculation period,
as documented and substantiated by submission of the applicable company accounts and
verified and approved by the Director of Finance, subject to future appropriations of such
amounts by the County Board of Supervisors. A copy of the agreement is available in the
County Administrator's office for your review.
FISCAL IMPACT
Funds in the amount of $641,500 for this project have been approved and appropriated.
r
Authorization for reimbursement of prof ect related tax revenue above this amount would be
new revenue generated during the calculation period. This reimbursement would require
one or more additional appropriations by the Board, if this amount were exceeded. The
County would not be required to appropriate any additional funds in advance of the project's
completion.
ALTERNATIVES
1. Ratify the action of the County Administrator executing an amended performance
agreement regarding reimbursement of additional project related tax revenue above
the $641,500 previously appropriated for this project on September 14, 1999 subject
to future appropriations of such amounts by the Board of Supervisors.
2. Take no action at this time.
STAFF RECOMMENDATION
Staff recommends that the Board of Supervisors approve Alternative 1 ratifying the action
of the County Administrator executing an amended performance agreement regarding
reimbursement of additional project related tax revenue above the$641,500 appropriated for
this project on September 14, 1999, subject to future appropriation of such amounts by the
Board of Supervisors.
Respectfully submitted: Approved:
Joyce Waugh
Asst. Director of Economic Development
Elmer C. Hodge
County Administrator
ACTION No Yes Abs
Approved ( )
Denied () _
Received ( )
Referred to
Motion by:
Harrison _ _ _
Johnson _ _ _
McNamara _ _ _
Minnix _ _
Nickens
G:\COMMON\ATTORNEY\ADVANCE3.AMD.wpd2
q
~
o z,
o~ O
~h^
~
v
Q
e
~ s
~Q
~Q ~
e O~N
~,~~ ~~
W
~Z ~ °~~ ~
QQ ~~~ Q
~
o
~
N~ ~
~ ~
O
~~
W
N
N0~0~~
h~~~~h
O ~ry~,~oh
un~n~a
Q~ ~~U
ti,
~o~ ~5
0~ ~P
0~ 0~~ QO
P~ ~~ ~~
~ P
~~~OP~~ Q~ ~ -~
~~ ~ N
N
~^
W~
W
a~
~^
j~
=o
~~
~~
r
Z
h
W
~N
j~
vo
mm
Q
1
~.
m
U ~
~ w
H ~ m
~ ~_ Q W U (n
W p~~ ~~ p a w
~ Q .-. J ~ Z z
Q H~ N Q~ ~ W Q4
c~ p cn cy ~ 5 ~ ~ z
~o~°W-1~~ ~ ~ t~~
!- = C7 ce a~.
O Z ~w--+ U I- w a~ Z o o°~
U7 ~ ~ Q ~ ~ Q = fI> > aei
~ O O ~ O y~o
O a~a
~ °- ~ m Z Q °C? ~ Y ~~~ c
W
,_,_, U Q ~ ,- g z
Q, e o~ w j w
~, o Q
z ~
N T E R MEMO
~ F F I ~ E ROANOKE COUNTY ADMINISTRATOR'S OFFICE
TO: Members, Board of Supervisors
FROM: Elmer Hodge ~~~~ h
DATE: December 23, 1999
SUBJECT: REQUEST FOR RESOLUTION
have received the attached memorandum from George Kegley, member of
the Preservation Alliance of Virginia and Western Virginia Land Trust, asking that
the Board adopt a resolution supporting a dedicated funding source for land
conservation in the Commonwealth of Virginia.
My concern is: what the source of funds will be -local or state. One
alternative might be to adopt the resolution but specify that the source will be from
state funds.
If you have any concerns about this, please let me know. Otherwise, I will put
this on the Board agenda for the January 11 meeting.
ECH/bjh ~C-~,e7
attachment 9' .~ 3 66
_.
~ , ~ _ .~
,_.
~; ~ -~~
12/:11999 12:05 5403447145 ST MARKS
C,
~ a~ ~r
,.-~: _
~~ ~ ~ ~
~ ~,
~~ ~~ ~ ~ ~
~~~~C/e~4~e~f
c~ _~-r~
,~ .-~,r pl'-
1"• fry
J / ~
Q ~ ~ ~~~
f 1 I
PAGE 01
1212111999 12:05
540447145 ST MARKS
PAGE 02
/ - // ~~
A Rc~{nlrCtiintt Strtppt-r•tiaS A nedlcuted F>ttQdiu~ i~ource
t"„{• C.,,~nd Go~r~err+,~tiun lta tb,r +C:or~rrna~errvualtM of Vir~afa
W]!3~R.1F.AS, the C'c'{rnnt.artweeJth. cif' VirBi~tia's Isnds tkf+e rit; h itt sC~epie, ktat:urtti, ttgric~ttltural,
f'nr+~st artd reereationa! reseturces, artd
W1~CIEREA~, vir8it-fa is rapidly lositr~ 1:hd5cLL irrepftYCeah~ rascturces to ct~mpetitt~ l~trtd uses, ant!
Vir#iIFR:~;A~r file t::::'{-unty t~f li;.t~rrke riesires ru protect she ('~'um.mc~nwertltlt's f~rrtt t~rtd Tgrest
rvsr{u.rce base, its i>pt:n spsca, it.~ ttaturtt! resnarres, including; its drinking water sultltly watershed
and natural habitats and its histot~io site:, attd
W~~F'R.FA~, thr:~ t~~t,u.nty c-t R+~anc,k.4 last 3,443 acres c>f its protfuctivc farntia.nd„ cieclirring fraatt
'0,''7l acres; in 1987 dawn ftt 16.778 ecrcts in 1997, accutrtiing to an .~Agwiculture ['rr{cue; and
WHEREAS, uon;~c:rving these t~gttrces is critical to Virginia's ccortamy wtd thi h4ttlth and
well-h~sirng {:+f` hE!t citizens, ur~d
WHFRFA;~;,, t~,s~tt:thliyltittg a hrtlance betwrett the c.onaGrvatlt~n gfapptrn spar.~Jnatursl rest~wrre
l:tncls ~~n.d re5identi~tl .tnc#/trr ctmimtrrvini dtivclt~pnaint:ra ~cntinl to ti~:,nrtr~kr; L'ut{{sty"s ywslity {.,!'
lift* and sc-txnd fiia~cttl 1tr,CClth, and
WNF''i~.FAfi, Wir•~itwrat currt~okl~ Baca ncrt l,~tr~r, a st:al{lt qr,d rctlt~Uttliq suur~C n:t'' lltnds f:t7 S~1Cl1rC t11~"
1c~ng-tetm cnnsertratit~n and protttictintt t~f'thesa lands tad rea~purcee, snd
W~r1i+:l~l~A~t, tliU c.lt:nc-r,rl ,AssGrrlbly f1~3S established ih~e Virginia i.,871d Cattservatiott lvi~uttdatiar+
with atttht~rity tt~ expe~ttti fttnds for the cc7nservt~tian of F`arml.and, historic sites, rCatural aretis, parks
ttpd nptm 9~lgCC, Ag4i
WH1<,R1~Ati, thr ~'irKinia i..$nd Ggtts~t"vatttrt{ F't>unciation is etYtpowered tcw prttvirle nttttnhing
funds tt~ 1t-ct;iitie~ tct tc:wsist in the pUrChast* of ct7nservadtrrt crise.7nents and other iand cc~,nservatiry-t
rtoeds, and
WHFREA~, thr Vir~initk 1..,and lw'r<tnservatitrn Ft~undatiga is the appropriate trtcritartisnt for
recrivirt~ and ex~nd.ing fi~xtds far lane! c~,nservr-rirn'{°
NOW, T111rFR:FFQR..F, AF IT R)~r.Cffl:~V'F111! that the lttrsnt-kc C"'~trnty Beard ~rf tiutx~r•viwore
S~rt11k~1~ ~i11~1pOCtS ~U-14t~11~~Itt' 0~ t11 l#~rl",~' Clt1~ tbL'
r~nisslun of for Vir~iniaY end Cgigservatiua ~'oundaNi~., xtu{d
RF iT FC.IR.TH1~" R~~4L,YF13 that the aoam~ke Ctignt;-~ ti<r-rrrd of Supervisorx he+t~by cs-li~-
k~pon the C":nvc~rn r swnd the C'xeaewatl Aatren-b~y M dedicate ~pc>EI N t+t~tble aad adequata
tne4dln~ trnurcr, lnntug tD th'e year 2ii0t1,
"Adapted by the l3trttl"~ t7t' Supervi~unrs c~t~K.cytrnt~kc C'aurr~y alt
~~ •
~r ,a-~~-
ACTION #
ITEM NUMBER
MEETING DATE: January 11. 2000
AGENDA ITEM: Request for acceptance of $2,494 Refugee children
School Impact Grant
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The Virginia Department of Education has received a Refugee
Children School Impact Grant in the amount of $400,000 from the Office of
Refugee Resettlement, U.S. Department of Health and Human Services.
Funding from the grant will be re-distributed for use during the 1999-2000
academic year by school divisions that serve refugee students.
SUMMARY OF INFORMATION: Roanoke County is eligible to receive $2,494 for
hiring a part-time ESL instructional assistant and for interpreter services
for parents and teachers. Funds will be available upon acceptance of the
grant proposal by the Department of Education. (Approximate time - January
2000) .
FISCAL IMPACT: None, no local match required.
STAFF RECOMMENDATION: Staff
Grant
Mr. Garland Life
Senior Director of Instruction
recommends appropriation of $2,494 to the
for to be used as stated.
Elmer C. Hodge
County Administrator
-------------------------------------------------------------------
Approved () Motion by: No Yes Abs
Denied ( ) Church _ _ _
Received ( ) Johnson _ _ _
Referred ( ) McNamara _ _ _
To ( ) Minnix _ _ _
Nickens _ _ _
CC: File
Diane Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk
' ACTION #
ITEM NUMBER
MEETING DATE: January 11, 2000
AGENDA ITEM: Request from Schools for acceptance of $141,091
Title VI B Flow through grant funds
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: Roanoke County Schools receives federal funds for each
eligible child served with disabilities ages 3-21. The grant award for the
1998-99 school year was $1,294,370. The award was based on $515 per child.
The same amount was budgeted for the 1999-2000 school year.
SUMMARY OF INFORMATION: The Virginia Department of Education has approved
Roanoke County's grant award for the 1999-2000 school year in the amount of
$1,435,461. The grant is based on a per pupil amount of $619. The
increase in funds is $141,091.
FISCAL IMPACT: None, no local match required.
STAFF RECOMMENDATION: Staff recommends appropriation of an additional
$141,091 to the 1999-2000 Title VI B Flow Through
Grant Fund.
~~~ ~ I '4--,.
Dr. Carol Whitaker
Director of Pupil Personnel
Elmer C. Hodge
County Administrator
-------------------------------------------------------------------
Approved () Motion by: No Yes Abs
Denied ( ) Church _ _ _
Received ( ) Johnson _ _ _
Referred ( ) McNamara _ _ _
To ( ) Minnix _ _ _
Nickens _ _ _
cc: File
Diane Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk
` ~ ACTION #
ITEM NUMBER -
MEETING DATE: January 11, 2000
AGENDA ITEM: Request for acceptance of $32,834.34 grant funds
for Goals 2000: Educate America, for purchasing
instructional computers.
c'nTTNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: Roanoke County Schools received funding under the Goals
2000: Educate America Grant. The grant is to be used to
purchase classroom computers and related technologies.
Roanoke County received $32,834.34 for 1999 and since the
funding was not anticipated, appropriation to the School
Operating Fund of the $32,834.34 is needed.
SUMMARY OF INFORMATION: It is proposed that the funds be used to purchase
Windows 98° and Macintosh° multimedia, networkable
computers to be distributed to middle school media
centers as replacements for outdated machines.
FISCAL IMPACT: None, no matching funds required.
STAFF RECOMMENDATION: Appropriation of $32,834.34 to the Grant Fund for
the purpose of purchasing instructional computers.
Jan James
Director of Technology
Elmer C. Hodge
County Administrator
-------------------------------------------------------------------
Approved () Motion by: No Yes Abs
Denied ( ) Church _ _ _
Received ( ) Johnson _ _ _
Referred ( ) McNamara _ _ _
To ( ) Minnix _ _ _
Nickens
cc: File
Diane Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk
' ~ ACTION #
ITEM NUMBER _
MEETING DATE: January 11, 2000
Re uest for acceptance of $836.71 grant funds for
AGENDA ITEM: q for inservice
Goals 2000: Educate America,
training.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: Roanoke County Schools received funding under the Goals
2000: Educate America Grant. The grant is to be used for
inservice training in support of efforts to improve
education in our division through provision of computers and
related technology. Roanoke County received $836.71 and
since the funding was not anticipated, appropriation to the
Grant Fund of the $836.71 is needed.
SUMMARY OF INFORMATION: It is proposed that the funds be used to provide
training to a core group of secondary teachers and
media specialists in strategies for integrating
technology into existing curricula. Participants
would become trainers within each building to
further disseminate information and strategies.
Funding will be used for a consultant and to
provide substitutes or stipends for teachers
attending.
FISCAL IMPACT: None, no matching funds required.
STAFF RECOMMENDATION: Appropriation of $836.71 to the Grant Fund for the
purpose of providing training in strategies for
integration of technology into curricula.
Jan James ~
Director of Technology
Elmer C. Hodge
County Administrator
-------------------------------------------------------------------
Approved () Motion by: No Yes Abs
Denied ( ) Church _ _ _
Received ( ) Johnson _ _ _
Referred ( ) McNamara _ _ _
To ( ) Minnix _ _ _
Nickens _ _ _
cc: rile
Diane Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk
ACTION ## _
ITEM NUMBER
MEETING DATE: January 11, 2~~~
AGENDA ITEM: Request for appropriation of $9,976.29 for the
dual enrollment program.
~.~ulv'1'Y ADMINISTRATOR' S COMMENTS
BACKGROUND:
Roanoke County Schools and Virginia Western Community College have an agreement
whereby the college provides college level courses in English, US History, and certain
vocational subjects. These courses are taught by Roanoke County teachers who meet the
college's criteria for adjunct professors. Monies that have been collected exceed the expenses;
therefore, there is a request for these additional funds to be appropriated for inservice and
materials that will be used in the program.
SUMMARY OF INFORMATION:
Roanoke County Schools collected $25,605.00 tuition from 573 students. VWCC will reimburse
Roanoke County Schools $52,322.19 for services rendered (teachers, administrating expenses,
rooms, utilities, and maintenance). Roanoke County Schools owes VWCC $67,950.90 for
tuition and technology fees and college service fees. The difference between what was
collected and what was spent is $9,976.29
FISCAL IMPACT:
Roanoke County Schools requests that $9,976.29 be appropriated to the instructional program
for use in the dual enrollment program.
STAFF RECOMMENDATION:
Staff recommends
Lorraine S. Lange
Associate Director of Instruction
Elmer C. Hodge
County Administrator
-------------------------------------------------------------------
Approved () Motion by: No Yes Abs
Denied ( ) Church _ _ _
Received ( ) Johnson _ _ _
Referred ( ) McNamara _ _ _
To ( ) Minnix _ _ _
Nickens - _ _
cc: File
Diane Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
ACTION #
ITEM NUMBER
MEETING DATE: January 11, 2000
AGENDA ITEM: Request for acceptance of $89,014.80 Universal
Service Fund Grant for purchase of technology
equipment.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: Roanoke County Schools has received notification of funding
commitments from the Universal Service Fund (e-rate program) for discounted
services from Bell Atlantic totaling $89,014.80. The e-rate program was
designed to provide discounts for telecommunications services, but the SLC
Corporation was unable to provide all applications prior to the start date
of July 1, 1999. Therefore, Bell Atlantic has asked customers to seek
reimbursements for eligible services in lieu of discounts on bills for the
period July 1, 1999 to June 30, 2000.
SUMMARY OF INFORMATION: Since this may be non-recurring funding, it is
proposed that the reimbursement be used to provide network hardware and
software to enhance data communications and to provide additional computers
and peripherals for instructional use in accordance with Roanoke County
Schools Plan for Instructional Technology.
FISCAL IMPACT: None
STAFF RECOMMENDATION: Staff recommends appropriation of $89,014.80 to
the Technology Grant Fund for the purchase of
network equipment, classroom computers and related
peripherals.
Dr. ane James Elmer C. Hodge
Director of Technology County Administrator
-------------------------------------------------------------------
Approved () Motion by: No Yes Abs
Denied ( ) Church _ _ _
Received ( ) Johnson _ _ _
Referred ( ) McNamara _ _ _
To ( ) Minnix _ _ _
Nickens _ _ _
cc: File
Diane Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk
ACTION #
ITEM NUMBER
MEETING DATE• January 11, 2000
AGENDA ITEM: Request for acceptance of $4,047 grant funds for
preschool children
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: Roanoke County Schools receives federal funds for each
eligible child served with disabilities ages 3-5. The grant award for the
1998-99 school year was $93,420 based on $519 per child. The same amount
was budgeted for the 1999-2000 school year.
SUMMARY OF INFORMATION: The Virginia Department of Education has approved
Roanoke County's grant award for the 1999-2000 school year in the amount of
$97,467. The increase in funds is $4,047.
FISCAL IMPACT: None, no local match required.
STAFF RECOMMENDATION: Staff recommends appropriation of an additional
$4,047 to the 1999-2000 Preschool Grant Fund.
(n
`-~(~
Dr. Carol Whitaker Elmer C. Hodge
Director of Pupil Personnel County Administrator
Services and Special Education
-------------------------------------------------------------------
Approved () Motion by: No Yes Abs
Denied ( ) Church _ _ _
Received ( ) Johnson _ _ _
Referred ( ) McNamara _ _ _
To ( ) Minnix _ _ _
Nickens _ _ _
cc: File
Diane Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk
~~- ~~
P ~e
~ERVISbRS COMMIToTEE ASSIGNMENTS J„
/.k~ 'tom ~ /lr~ ~u~ ~~f.,~ ~ ~'°""'~
VACANT C~
-- a ng District Commission (3-year term expires 6/30/2001)
-- Metropolitan Planning Organization (3-year term expires 7/1/2002)
-- Roanoke County Cable Television Committee (Representing Catawba District)
-- Virginia's First Regional Industrial Facilities Authority-alternate (4-yearterm expires
9/24/2002)
BOB L. J
-- Total Action Against Poverty Board of
appointed Mrs. Elizabeth Stokes as r
-- Joint School Construction Advisory C
-- Virginia's First Regional Industrial
9/24/2002)
C ~~
BLJ
~-.~,e_
Z~--~- fires
~~
JOSEPH N
-- Roanoke Valley Economic Developrr yxi ~'~~.
-- Virginia Association of Counties Liam -~
-- Urban Partnersip (As Chairman) ~G~
-- Audit Committee ~~~ o '~
-- Clean Valley Council (2-year term expires 6/30/2001)
-- Fifth Planning District Commission (3-year term expires 6/30/2002)
-- School Construction Committee (appointed by the Board of Supervisors on January
13, 1998)
-- Joint School Construction Advisory Committee (Alternate)
-- Metropolitan Planning Organization (3-year term expires 7/1/2002)
H. ODELL MINNIX
-- Virginia Association of Counties Legislative Liaison (As Vice-Chairman)
-- Audit Committee
-- Social Services Advisory Board (4-year term expires 8/1/2002)
-- Metropolitan Planning Organization (3-year term expires 7/1/2002)
HARRY C. NICKENS
-- Roanoke Valley Regional Cable Television Committee
-- Roanoke County Cable Television Committee
-- Joint School Construction Advisory Committee
-- Virginia Association of Counties Region 9 Director (elected by VACo)
ROANOKE COUNTY BOARD OF SUPERVISORS
AGENDA
JANUARY 11, 2000
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each
month. Deviations from this schedule will be announced. The meetings are
broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays
at 7 P.M. and Saturdays at 4 p.m.
Individuals with disabilities who require assistance or special
arrangement in order to participate in or attend Board of Supervisors
meetings or other programs and activities sponsored by Roanoke
County, please contact the Clerk to the Board at (540) 772-2005. We
request that you provide at least 48-hours notice so that proper
arrangements may be made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call
2. Invocation:
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
1. Resolution of Appreciation to Bob L. Johnson for his service as
Chair of the 1999 Roanoke County Board of Supervisors
1
2. Recognition of Timothy Gubala, Economic Development
Directo~
D. BRIEFINGS
1. Briefing from Total Action Against Poverty and presentation of
1998-99 Annual Report. (Ellen L. Brown, TAP) ,,
E. NEW BUSINESS
1. Approval of 2000 Board of Supervisors appointments to
Committees, Commissions and Boards. (Mary H. Allen, Clerk
to the Board)
F. FIRST READINGS OF ORDINANCES
1. First reading of ordinance to vacate an undeveloped portion of
the 40 foot wide Oak Street right-of-way located between
Highland Road and Eastland Road in the Vinton Magisterial
District upon the petition of Michael and Linda Clingenpeel and
Dennis and Maxine Musselman. (Terry Harrington, County
Planner)
2. First reading of ordinance to vacate an underdeveloped portion
of the 50 foot wide Goff Road right-of-way located at the
intersection of Enon Drive in North County in the Hollins
Magisterial District upon the petition of Alva and Myrtle Pullen
and Margaret Camper. (Terry Harrington, County Planner)
3. First reading of ordinance to vacate an 81 square foot section of
Fairway View Trail in the Windsor Hills Magisterial District upon
2
the petition of George Baron.
Planner)
G. SECOND READING OF ORDINANCES
1.
" jGC~
!G~' ~,.
H.
(Terry Harrington, County
Second reading of ordinance extending the current franchise
agreement with Adelphia (Salem) Cable for 90 days and request
for appointment to negotiating committee to negotiate a new
agreement. (Joseph B. Obenshain, Sr. Assistant County
Attorney)
2. Second reading of ordinance to authorize acquisition of
sanitary sewer easement on property owned by Jorge E.
Parrott in connection with the sanitary sewer project for the
Roanoke County Center for Research and Technology. (Gary
Robertson, Utility Director)Utility Director)
PUBLIC HEARINGS
APPOINTMENTS
1. Board of Zoning Appeals
2. Building Code Board of Adjustments and Appeals
3. Commission for Senior and Challenged Citizens
4. Highway and Transportation Safety Commission
5. League of Older Americans -Advisory Council
6. Library Board
7. Roanoke County Planning Commission
8. Southwest Development Financing, Inc.
9. Virginia's First Regional Industrial Facility Authority
3
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED
BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
1. Donation of storm drainage easement on property owned by
Elizabeth Barber in the Windsor Hills Magisterial District.
2. Request for acceptance of Harmon Circle, Slusser Lane and a
portion of Stokes Drive into the Virginia Department of
Transportation Secondary System.
3. Resolution of Appreciation upon the retirement of Merry J.
McKissick.
4. Request from Schools for acceptance of $141,091 Title VI B
Flow through grant funds for children with disabilities.
5. Request from Schools for acceptance of $2,494 Refugee
Children School Impact Grant.
6. Request from Schools for acceptance of $4,047 grant funds for
preschool children.
7. Request from Schools for acceptance of $836.71 grant funds for
Goals 2000: Educate America, for inservice training.
8. Request from Schools for acceptance of $32,834.34 grant funds
for Goals 2000: Educate America, for purchasing instructional
computers.
9. Request from Schools for acceptance of $89,014.80 Universal
Service Fund Grant for purchase of technology equipment.
10. Request from Schools for appropriation of $9,976.29 for the
dual enrollment program.
4
11. Resolution of support for the assenger frail ~ervice to Historic
Oak Ridge Estate in Nelson Co nty, Virginia.
12.
Resolution in support of promoting our Virginia State Parks
System.
soluti n up rt r dedi ted ding source for land
cons at n i e Co onw of Virg ia.
Ratification of amended performance agreement to expand
Advance Store headquarters.
13.
14.
/~'
K. REQUESTS FOR WORK SESSIONS
L. REQUESTS FOR PUBLIC HEARINGS
M. CITIZENS' COMMENTS AND COMMUNICATIONS
N. REPORTS
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5. Update on Non-standard refuse collection issues
O. REPORTS AND INQUIRIES OF BOARD MEMBERS
5
K .
P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM)
1. Work Session to discuss proposed Cluster Housing
amendments to the Zoning Ordinance. (Terry Harrington,
County Planner)
Q. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A
R. CERTIFICATION RESOLUT,~ON
S. ADJOURNMENT ~ 2 „~ Qom- G~ Qsx~
6
a
ROANOKE COUNTY BOARD OF SUPERVISORS
AGENDA
JANUARY 11, 2000
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each
month. Deviations from this schedule will be announced. The meetings are
broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays
at 7 P.M. and Saturdays at 4 p.m.
Individuals with disabilities who require assistance or special
arrangement in order to participate in or attend Board of Supervisors
meetings or other programs and activities sponsored by Roanoke
County, please contact the Clerk to the Board at (540) 772-2005. We
request that you provide at least 48-hours notice so that proper
arrangements may be made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call
2. Invocation:
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
1. Resolution of Appreciation to Bob L. Johnson for his service as
Chair of the 1999 Roanoke County Board of Supervisors
1
2. Recognition of Timothy Gubala, Economic Development
Director for his service to the County of Roanoke.
3
<-1. ~.-, -fir o o ~ L~r~d-+e lcJe. b11 r ~ n e cc.J
D. BRIEFINGS S e h o--~ / .SLc-f-~ ~-~ n ~--e_n d ~~'
1. Briefing from Total Action Against Poverty and presentation of
1998-99 Annual Report. (Ellen L. Brown, TAP)
2. Introduction of David R. Porter, new Economic Development
Director.
E. NEW BUSINESS
1. Approval of 2000 Board of Supervisors appointments to
Committees, Commissions and Boards. (Mary H. Allen, Clerk
to the Board)
2. Adjustment of appropriation of funds to purchase land and
begin site improvements for the new South County High
School. (Diane Hyatt, Finance Director)
F. FIRST READINGS OF ORDINANCES
1. First reading of ordinance to vacate an undeveloped portion of
the 40 foot wide Oak Street right-of-way located between
Highland Road and Eastland Road in the Vinton Magisterial
District upon the petition of Michael and Linda Clingenpeel and
Dennis and Maxine Musselman. (Terry Harrington, County
Planner)
2. First reading of ordinance to vacate an underdeveloped portion
of the 50 foot wide Goff Road right-of-way located at the
2
intersection of Enon Drive in North County in the Hollins
Magisterial District upon the petition of Alva and Myrtle Pullen
and Margaret Camper. (Terry Harrington, County Planner)
3. First reading of ordinance to vacate an 81 square foot section of
Fairway View Trail in the Windsor Hills Magisterial District upon
the petition of George Baron. (Terry Harrington, County
Planner)
G. SECOND READING OF ORDINANCES
1. Second reading of ordinance extending the current franchise
agreement with Adelphia (Salem) Cable for 90 days and request
for appointment to negotiating committee to negotiate a new
agreement. (Joseph B. Obenshain, Sr. Assistant County
Attorney)
2. Second reading of ordinance to authorize acquisition of
sanitary sewer easement on property owned by Jorge E.
Parrott in connection with the sanitary sewer project for the
Roanoke County Center for Research and Technology. (Gary
Robertson, Utility Director)Utility Director)
H. PUBLIC HEARINGS
I. APPOINTMENTS
1. Board of Zoning Appeals
2. Building Code Board of Adjustments and Appeals
3. Commission for Senior and Challenged Citizens
4. Highway and Transportation Safety Commission
5. League of Older Americans -Advisory Council
6. Library Board
3
7. Roanoke County Planning Commission
8. Southwest Development Financing, Inc.
9. Virginia's First Regional Industrial Facility Authority
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED
BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
1. Donation of storm drainage easement on property owned by
Elizabeth Barber in the Windsor Hills Magisterial District.
2. Request for acceptance of Harmon Circle, Slusser Lane and a
portion of Stokes Drive into the Virginia Department of
Transportation Secondary System.
3. Resolution of Appreciation upon the retirement of Merry J.
McKissick.
4. Request from Schools for acceptance of $141,091 Title VI B
Flow through grant funds for children with disabilities.
5. Request from Schools for acceptance of $2,494 Refugee
Children School Impact Grant.
6. Request from Schools for acceptance of $4,047 grant funds for
preschool children.
7. Request from Schools for acceptance of $836.71 grant funds for
Goals 2000: Educate America, for inservice training.
8. Request from Schools for acceptance of $32,834.34 grant funds
for Goals 2000: Educate America, for purchasing instructional
computers.
4
„ .. ~
9. Request from Schools for acceptance of $89,014.80 Universal
Service Fund Grant for purchase of technology equipment.
10. Request from Schools for appropriation of $9,976.29 for the
dual enrollment program.
11. Resolution of support for the passenger rail service to Historic
Oak Ridge Estate~n Nelson County, Virginia.
Tim ~~,,<~ s~
12. Request from Sheriff's Office to accept a $12,700 federal grant
approved under the Bulletproof Vest Partnership Grant Act of
199. .~
m py~ 13. solu ' ad g Frankli County tot egional Workforce
-~-v In t n c a aut rizi execut' n o the Consortium
2.S Agre nt a ng t icipatin 'uri fiction .
14. Ratification of amended performance agreement to expand
Advance Store headquarters.
K. REQUESTS FOR WORK SESSIONS
L. REQUESTS FOR PUBLIC HEARINGS
M. CITIZENS' COMMENTS AND COMMUNICATIONS
N. REPORTS
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
~" p e on sta rd re se ion s
ues
5
r
O. REPORTS AND INQUIRIES OF BOARD MEMBERS
P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM)
1. Work Session to discuss proposed Cluster Housing
amendments to the Zoning Ordinance. (Terry Harrington,
County Planner)
Q. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A
R. CERTIFICATION RESOLUTION
S. ADJOURNMENT to Saturday, January 22, 2000 at 9:00 a.m. at the
Hotel Roanoke for the purpose of the planning retreat.
6