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Home My WebLink About2/8/2000 - Regular (2)~ AN rffnrtr ar rr¢ sure e~ '~F ~' 838 ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA FEBRUARY 8, 2000 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call JPM AND HCN ABSENT AT 3:02 P.M. -HCN ARRIVED AT 3:10 P.M. 2. Invocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS BLJ ADDED NOMINATION AND CONFIRMATION OF COMMITTEE APPOINTMENT TO THE BOARD OF ZONING APPEALS ON BEHALF OF HCN. 1 ®Recycled Paper C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Presentation of resolutions congratulating the top winners of the CIRCLE Suggestion Program from May 1998 to December 1999. R-020800-1 BLJ MOTION TO ADOPT RESO URC WITH JPM ABSENT PRESENTATION OF INDIVIDUAL RESOLUTIONS BY ECH AND HOM D. BRIEFINGS NONE E. NEW BUSINESS Request from Police Department of acceptance of the Bureau of Justice Assistance (BJA) $31,454 block grant for law enforcement support. (Ray Lavinder, Police Chief) A-020800-2 HCN MOTION TO APPROVE GRANT ACCEPTANCE URC WITH JPM ABSENT F. FIRST READINGS OF ORDINANCES 1. First reading of ordinance authorizing the vacation of a portion of an existing 15-foot sanitary sewer easement and acceptance of a relocated portion of the same easement across Lot 17, Section 1, Phase III, Ruxton of Roanoke (Plat Book 9, Page 142, Tax Map No. 87.10-1-17) in the Cave Spring Magisterial District. (Arnold Covey, Directory of Community Development) HOM MOTION TO APPROVE 1ST READING 2ND & PUBLIC HEARING 2/29/00 URC WITH JPM ABSENT G. SECOND READING OF ORDINANCES 2 NONE H. PUBLIC HEARINGS NONE I. APPOINTMENTS 1. Board of Zoning Appeals HCN NOMINATED ERIC THOMAS VINTON MAGISTERIAL DISTRICT TO THE UNEXPIRED 5-YEAR TERM OF HERBERT H. SNYDER. TERM EXPIRES JUNE 30. 2000. CONFIRMED ON CONSENT AGENDA. 2. Building Code Board of Adjustments and Appeals 3. Commission for Senior and Challenged Citizens JBC NOMINATED BROOKS MCDANIEL TO REPRESENT THE CATAWBA MAGISTERIAL DISTRICT 4. Highway and Transportation Safety Commission 5. League of Older Americans -Advisory Council 6. Library Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-020800-3 HCN MOTION TO ADOPT CONSENT RESO WITH ITEM 8 ADDED AND ITEM 4 REMOVED FOR SEPARATE VOTE. URC WITH JPM ABSENT 3 1. Approval of minutes -September 28, 1999, October 12, 1999, October 20, 1999. 2. Acceptance of water and sanitary sewer facilities serving Peters Creek Commercial Property and Cycle Center. A-020800-3.a 3. Request for approval of appointment to the Roanoke Valley- Alleghany Regional Commission Metropolitan Planning Organization. A-020800-3.b 4. Adoption of resolutions of appreciation upon the retirements of: (a) Ronnie W. Stump, Sheriff's Office (b) Shirley Wagner, Sheriff's Office A-020800-3.c A-020800-3.d HOM MOTION TO ADOPT RESOS URC WITH JPM ABSENT 5. Donation of storm drainage easement on property owned by Michael W. Holdren (Tax Map No. 61.19-10-21) in the Vinton Magisterial District. A-020800-3.e 6. Donation of storm drainage easement on property owned by Craig A. and Carol W. Snyder (Tax Map No. 36.20-02-09) in the Catawba Magisterial District. A-020800-3.f 7. Request from Sheriff's Office for acceptance of $15,000 Compliance Improvement Grant from the Department of Criminal Justice Services. A-020800-3.a 8. Confirmation of Committee appointment to the Board of Zoning Appeals. 4 K. REQUESTS FOR WORK SESSIONS NONE L. REQUESTS FOR PUBLIC HEARINGS NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS HOM MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEM 1-UW WITH JPM ABSENT " 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of the Treasurer's Accountability per Investments and Portfolio Policy as of January 31, 2000. O. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson: (1) He has been reviewing the preliminary budget figures for next year and noted that the Governor has put no money in either year of the state biennial budget. Requested that ECH and staff bring back information on ~) how the County will be affected for the next three years; fib) average the revenues; and (c) anticipate what we will yet in 2002 and 2003. ~2) Advised that the Botetourt Planning Commission approved a subdivision adjacent to Roanoke County with ingress and egress from a Roanoke County road. Asked County staff to look at this and report back at the next meeting how the County will handle the additional traffic. 5 Supervisor Church• Advised he was still getting calls about traffic and dangerous road conditions at Daughtr~ Road from R&L Carriers. He asked for an update on the road improvements from George Simpson. Supervisor Nickens• Asked that the door to the Board Meeting Room be oiled so it stops squeaking. Supervisor Minnix• X11 Commended that staff for the 2"d floor renovations, and noted that it is much more "customer friendly". 2 Announced that the Board hosted a joint meeting with Roanoke Citv Council and one of the discussion items was the success of the joint 800 MHZ radio system He also advised that BLJ made the observation that the localities in Southwest Virginia should work in unity for needed legislation. He asked ECH to contact other localities requesting that they gather together to work as one district. P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Review of County Administration Goals established in July 1999 WORK SESSION HELD FROM 3:50 - 4:30. STAFF PRESENTED DETAILS ON GOALS ESTABLISHED BY THE BOARD IN 1999. Q. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (7) Legal, consultation with legal counsel, regarding specific legal matter requiring the provision of legal advice, namely (a) Procurement bids, Blue Ridge Parkway Interpretative Center; (b) contract with Advance Auto; (c) Negotiations with cable TV franchise renewal. HOM MOTION TO GO INTO CLOSED MEETING FOLLOWING WORK SESSION AT 3:45 P.M. URC WITH JPM ABSENT CLOSED SESSION HELD FROM 4:30 TO 4:50 R. CERTIFICATION RESOLUTION R-020800-4 HOM MOTION TO RETURN TO OPEN SESSION AT 4:50 P.M. AND ADOPT CERTIFICATION RESO URC WITH JPM ABSENT S. ADJOURNMENT TO TOUR CONSTRUCTION SITES IN WEST ROANOKE COUNTY HOM ADJOURNED THE MEETING AT 4:51 P.M. PLEASE NOTE: The February meeting, originally scheduled for February 22, 2000, has been changed to: Tuesday, February 29, 2000 R AN ~. F ~, z ~ a= C~~a~xx~# 183 a~ ~~~xx~.~~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA FEBRUARY 8, 2000 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Presentation of resolutions congratulating the top winners of the CIRCLE Suggestion Program from May 1998 to December 1999. 1 ® Recyded Paper D. BRIEFINGS E. NEW BUSINESS 1. Request from Police Department of acceptance of the Bureau of Justice Assistance (BJA) $31,454 block grant for law enforcement support. (Ray Lavinder, Police Chief) F. FIRST READINGS OF ORDINANCES 1. First reading of ordinance authorizing the vacation of a portion of an existing 15-foot sanitary sewer easement and acceptance of a relocated portion of the same easement across Lot 17, Section 1, Phase III, Ruxton of Roanoke (Plat Book 9, Page 142, Tax Map No. 87.10-1-17) in the Cave Spring Magisterial District. (Arnold Covey, Directory of Community Development) G. SECOND READING OF ORDINANCES H. PUBLIC HEARINGS I. APPOINTMENTS 1. Board of Zoning Appeals 2. Building Code Board of Adjustments and Appeals 3. Commission for Senior and Challenged Citizens 4. Highway and Transportation Safety Commission 5. League of Older Americans -Advisory Council 6. Library Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED 2 BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -September 28, 1999, October 12, 1999, October 20, 1999. 2. Acceptance of water and sanitary sewer facilities serving Peters Creek Commercial Property and Cycle Center. 3. Request for approval of appointment to the Roanoke Valley- Alleghany Regional Commission Metropolitan Planning Organization. 4. Adoption of resolutions of appreciation upon the retirements of: (a) Ronnie W. Stump, Sheriff's Office (b) Shirley Wagner, Sheriff's Office 5. Donation of storm drainage easement on property owned by Michael W. Holdren (Tax Map No. 61.19-10-21) in the Vinton Magisterial District. 6. Donation of storm drainage easement on property owned by Craig A. and Carol W. Snyder (Tax Map No. 36.20-02-09) in the Catawba Magisterial District. 7. Request from Sheriff's Office for acceptance of $15,000 Compliance Improvement Grant from the Department of Criminal Justice Services. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of the Treasurer's Accountability per Investments and Portfolio Policy as of January 31, 2000. O. REPORTS AND INQUIRIES OF BOARD MEMBERS P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Review of County Administration Goals established in July 1999 Q. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (7) Legal, consultation with legal counsel, regarding specific legal matter requiring the provision of legal advice, namely (a) Procurement bids, Blue Ridge Parkway Interpretative Center; (b) contract with Advance Auto. R. CERTIFICATION RESOLUTION S. ADJOURNMENT TO TOUR CONSTRUCTION SITES IN WEST ROANOKE COUNTY PLEASE NOTE: The February meeting, originally scheduled for February 22, 2000, has been changed to: Tuesday, February 29, 2000 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 8, 2000 RESOLUTION 020800-1 CONGRATULATING THE TOP WINNERS OF THE CIRCLE SUGGESTION PROGRAM FROM MAY 1998 TO DECEMBER 1999 WHEREAS, in the fall of 1996, the Roanoke County Board of Supervisors requested that the County of Roanoke develop a suggestion program that would encourage employees to reduce costs and improve operations; and WHEREAS, on April 8, 1997, the Board of Supervisors approved the establishment of the CIRCLE Suggestion Program, which stands for "CONTINUOUS IMPROVEMENT OF ROANOKE COUNTY LED BY EMPLOYEES"; and WHEREAS, since the program began, 103 County employees have submitted suggestions and 70 of the implemented suggestions have generated an estimated savings of up to $309,691 over athree-year period; and WHEREAS, in addition to monetary winnings, the winners received a CIRCLE T- Shirt from the County Administrator and were recognized in the CIRCLE Newsletter and Roanoke County Today; and WHEREAS, Steve Wilson, General Services; Becky Fralin, MIS; Lee Gearheart, Community Development; Brenda Holton, Board of Supervisors; David Holladay, Community Development; Jan Killgore, Procurement; Billy Greenway, General Services; Leon Hopkins, General Services; Tony Noel, General Services; and William Agee, General Services; were the top winners from May 1998 to December 1999. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke 1 ii County, Virginia, wishes to express its congratulations to these employees for their ingenuity, their innovative ideas and for meeting the challenge of improving County operations and services; and FURTHER, on behalf of the citizens of Roanoke County, the Board of Supervisors encourages them to continue their outstanding efforts in the future. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: J'~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joe Sgroi, Director, Human Resources 2 ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 8, 2000 AGENDA ITEM: Resolution congratulating the top winners of the CIRCLE Suggestion Program from May 1998 to December 1999 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In the fall of 1996, the Board of Supervisors requested that County staff develop a suggestion program that would encourage employees to reduce costs and improve operations and efficiencies. On April 8,1997, the Board approved the establishment of the CIRCLE Suggestion Program. CIRCLE stands for "Continuous Improvement of Roanoke County Led by Roanoke County Employees". Employee training began in early May when the program actually started. In addition to cash awards, the top winners of each quarterwere presented with a CIRCLE T-Shirt, and were highlighted on both Roanoke County Today and the CIRCLE quarterly newsletter, CIRCLE Spotlight. The top winners of the year were to be recognized with a resolution by the Board of Supervisors. Since the program began, 103 employees have submitted suggestions and 70 of those suggestions have been implemented. The program, including suggestions recognized today, has generated possible savings over the next three years up to $309,691. Total cash awards paid to all the employees submitting suggestions were $5,204. The first CIRCLE winners were recognized by the Board of Supervisors on August 18, 1998. The winners being recognized today are for suggestions implemented from May 1998 to June 1999 and represent potential savings up to $129,852. It should be pointed out that some implemented suggestions do not represent actual cost savings, but suggestions fora safer or easier or more citizen-friendly way of doing things. Attached is a list of the top winners from May 1998 to December 1999, a description of their suggestions, and the estimated cost savings. 1 c- ~ Submitted by: Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION VOTE Motion by: No. Yes Abs Church Johnson _ McNamara- _ Minnix _ _ _ Nickens 2 CIRCLE SUGGESTIONS WINNERS MAY 1998 -DECEMBER 1999 Steve Wilson -General Services As the valve stack on the automated trash truck wears, the o-rings in the internal holding valve for the ejector locks fails. The valve body then has to be removed from the truck and has to be completely rebuilt. Recommendation: Fabricate a manual holding block between the hydraulic cylinder and the lock downs. $31,437 cost savings over 3 years Becky Fralin -MIS Purchase 10 copies of "LAN TIMES SQL GUIDE" at $17.37 each from Library Services instead of Department head making copies three times monthly. Keep one in central library ... distribute other 9 copies. $3,723 estimated savings over 3 years. Lee Gearheart -Community Development Proposed and implemented a refill system to the Hewlett Ink Jet cartridges instead of buying new cartridges each time. Each cartridge can be refilled 4 or 5 times before buying new. The $6,279 estimated savings over 3 years. Brenda Holton -Board of Supervisors Eliminate 3 hours of staff time plus postage costs by e-mailing agendas through Internet to citizens and media and a-mail agendas and action agendas to department directors through Pegasus. $6,370 estimated savings over three-year period. David Holladay -Community Development When a faxed legal ad is received by the Roanoke Times, they re-type the ad, and then set the copy. If the ad is received as an E-mail attachment, the re-typing step is eliminated. Because of this, the Classified Department offers a 5% discount for legal ads which are sent by E-Mail, and 10% discount if the E-Mail ads are received 24 hours prior to the deadline. $2,880 estimated savings over 3 years. Jan Killgore -Procurement From the period of July 1, 1997 to June 30, 1998, the Purchasing Department spent approximately $4,870 on advertising bids and requests for proposals in the Roanoke Times. To reduce the cost and streamline the process, schedule the bids so that every Friday by noon, Purchasing a-mails the Roanoke Times with the new formatted ad. $9,169 estimated savings over 3 years. Jan also turned in a suggestion that while not saving money, would enhance customer service. Billy Greenway -General Services ~_ i Discontinue use of time clocks to eliminate the cost of clock maintenance, time cards, and crew leader labor by switching to time sheets used by other Roanoke County employees. Moving to the NCR time sheet will save the County $3,921.96 over a three-year period. Leon Hopkins -General Services Leon's suggestion of joining the Ford Service Quality Fleet Care Program results in little or no cost to the County. The program realizes a savings of 30% to 40% in repairs on seven-year old and newer Ford vehicles. Less down time with in-house warranty. Access to information, training and equipment is not available without this program. Implementation of this program will result in a three-year savings of approximately $30, 000. Tony Noel -General Services The Roanoke County Garage removes tires from fire, rescue and policy vehicles at 5/32" tread. Currently the County pays from $2 to $5 per tire for disposal of these surplus tires for approximately 1,000 tires a year; therefore, the County is paying an estimated $2,000 or more a year for this service. Tony suggested selling the surplus tires to used tire distributors saving $2,000 per year and gaining capital of $4,000 per year realizing athree-year savings of $7,500. William F. Agee -General Services Replace the existing phone system in the Administration Center with a Norstar Meridan phone system which is already installed in other County buildings reducing the number of phone lines because of sharing lines, and reducing the maintenance expense. Phase I was save $4,744 and Phase II would save $23,348, resulting in a three year estimated savings of $28,092. p AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 8, 2000 RESOLUTION CONGRATULATING THE TOP WINNERS OF THE CIRCLE SUGGESTION PROGRAM FROM MAY 1998 TO DECEMBER 1999 WHEREAS, in the fall of 1996, the Roanoke County Board of Supervisors requested that the County of Roanoke develop a suggestion program that would encourage employees to reduce costs and improve operations; and WHEREAS, on April 8, 1997, the Board of Supervisors approved the establishment of the CIRCLE Suggestion Program, which stands for "CONTINUOUS IMPROVEMENT OF ROANOKE COUNTY LED BY EMPLOYEES"; and WHEREAS, since the program began, 103 County employees have submitted suggestions and 70 of the implemented suggestions have generated an estimated savings of up to $309,691 over athree-year period; and WHEREAS, in addition to monetary winnings, the winners received a CIRCLE T- Shirt from the County Administrator and were recognized in the CIRCLE Newsletter and Roanoke County Today; and WHEREAS, Steve Wilson, General Services; Becky Fralin, MIS; Lee Gearheart, Community Development; Brenda Holton, Board of Supervisors; David Holladay, Community Development; Jan Killgore, Procurement; Doris Hamilton, Social Services; Billy Greenway, General Services; Leon Hopkins, General Services; Tony Noel, General Services; and William Agee, General Services; were the top winners from May 1998 to December 1999. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke 1 ~~~ County, Virginia, wishes to express its congratulations to these employees for their ingenuity, their innovative ideas and for meeting the challenge of improving County operations and services; and FURTHER, on behalf of the citizens of Roanoke County, the Board of Supervisors encourages them to continue their outstanding efforts in the future. 2 A-020800-2 Action Number Item Number "' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: February 8, 2000 AGENDA ITEM: Acceptance of the Bureau of Justice Assistance (BJA) block grant by the Police Department for Law Enforcement Support. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Police Department applied for a BJA grant to provide law enforcement support. The grant will be used to provide overtime funds for additional community policing efforts. The grant has been approved by the BJA in the amount of $34,949.00. FISCAL IMPACT: The grant is for $31,454.00 in federal funds and $3,495.00 in local funds. The criteria of the grant requires a hard dollar match of local funds and is for atwenty-four (24) month period. The local match will be taken out of existing police department funds. No additional funds will be requested. STAFF RECOMMENDATION: The staff recommends acceptance of the grant from the Bureau of Justice Assistance. E-~ Respectfully submitted, Approved by, ~~~ James R Lavinder Mr. Elmer C. Hodge Chief of Police County Administrator ACTION VOTE No Yes Absent Approved (x) Motion by: Harry C. Nickens to approve Church _ x Denied () grant acceptance Johnson _ x Received () McNamara_ _ x Referred () Minnix _ x _ To () Nickens x cc: File James R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance ACTION # ITEM NUMBER T'- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VII2GINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 8, 2000 AGENDA ITEM: Ordinance Authorizing the Vacation of a Portion of an Existing 15-foot Sanitary Sewer Easement and Acceptance ofaRelocated Portion ofthe Same Easement Across Lot 17, Section 1, Phase III, Ruxton ofRoanoke (Plat Book 9, Page 142; Tax Map No. 87.10-1-17) in the Cave Spring Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: Q EXECUTIVE SUMMARY: This is the first reading of a proposed ordinance to vacate a portion of an existing 15' sanitary sewer easement on Lot 17, Section 1, Phase III, Ruxton ofRoanoke, owned by Camilla L. Jones, and to accept, as an alternative, a new 15' sanitary sewer easement across the same lot. BACKGROUND: The existing 15' sanitary sewer easement on Lot 17 was dedicated by subdivision plat for `Section 1, Phase III, Ruxton of Roanoke', recorded in the Clerk's Office in Plat Book 9, page 142. SUMMARY OF INFORMATION The Petitioner, Camilla L. Jones, is the current owner of Lot 17, §1, Ph.III, Ruxton of Roanoke. A recent survey revealed that the dwelling on this lot encroached into the existing sanitary sewer easement and that the sanitary sewer facilities on the lot are located outside of the existing easement. Ms. Jones has requested that the Board of Supervisors vacate that portion of the existing 15' sanitary sewer easement which crosses Lot 17. In exchange, Ms. Jones has agreed to convey a new 15' sanitary sewer easement across Lot 17, to encompass the existing facilities. A plat showing the areas to be vacated and accepted as new easement is attached hereto as Exhibit A. Staff has no objection to the proposed vacation and acceptance. Since the sanitary sewer facilities are not located within the existing easement, no relocation of lines will be required. There is no cost to the County, and staff has approved the alternative easement location. FI STAFF RECOMMENDATION County staff recommends that the Board of Supervisors adopt the proposed ordinance to vacate that portion of the existing 15' sanitary sewer easement across Lot 17 and authorize acceptance of the relocated portion of the 15' easement. f SUB TTED BY: r 1 I i ' Arno Covey, Director Department of Community Dev, lopment Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION APPROVED BY: ~~~ Elmer C. Hodge County Administrator VOTE Church Johnson McNamara Minnix Nickens No Yes Abs F- i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 8, 2000 ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING 15-FOOT SANITARY SEWEREASEMENT AND ACCEPTANCE OF A RELOCATED PORTION OF THE SAME EASEMENT ACROSS LOT 17, SECTION 1, PHASE III, RUXTON OF ROANOKE (PLAT BOOK 9, PAGE 142; TAX MAP NO. 87.10-1-17) WHEREAS, by subdivision plat entitled `PLAT OF SECTION 1, PHASE III, RUXTON OF ROANOKE,' dated June 22, 1979, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 142, afifteen-foot (15') sanitary sewer easement was dedicated and shown across the lots in said subdivision, being designated therein as"15' SANITARY SEWER ESMT."; and, WHEREAS, the Petitioner, Camilla L. Jones, is the owner of Lot 17, Section 1, Phase III, Ruxton of Roanoke; and, WHEREAS, a recent survey of said property reflects that the residential structure located thereon encroaches into the sanitary sewer easement and a portion of the sanitary sewer facilities are located outside of the existing easement; and, WHEREAS, the Petitioner has requested that, pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate the existing 15' sanitary sewer easement and accept in exchange a new 15' sanitary sewer easement across Lot 17; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on February 8, 2000; the public hearing and second reading of this ordinance was held on February 29, 2000. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: ~r 1 1. That the 15' sanitary sewer easement across Lot 17, Section 1, Phase III, Ruxton of Roanoke (Tax Map No. 87.10-1-17), being designated and shown as "EXIST. 15' SAN. SEWER ESMT. TO BE VACATED" on Exhibit A attached hereto, said easement having been dedicated on `PLAT OF SECTION 1, PHASE III, RUXTON OF ROANOKE,' dated June 22,1979, and recorded in the aforesaid Clerk's Office in Plat Book 9, page 142, in the Cave Spring Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That, in exchange, acquisition and acceptance of a new 15' sanitary sewer easement across Lot 17, being designated and shown as "NEW 15' SAN. SEWER ESMT. TO BE DEDICATED" on Exhibit A attached hereto, be and hereby is, authorized and approved; and, 3. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 4. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption, and a certified copy ofthis ordinance shall be recorded in the Clerk's Office ofthe Circuit Court ofRoanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). 2 ERHIBIT A //ei/ Oa Fe,s.H~-~ P~ta•ss/r do LsMet.~ ,13~ereNtNt C~et/dwano Q ~. ,ll~ Ps. ~B .....- u 3f0~. E - ~.- - NEAP /f 4r ~~ EsMr ~, aE ago -~ ` s ~I -~.. 'S di N/iie~ - - ~ x,1./5 : "-.. 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SEl~EQ EA3ErrlEn/j ACR058 ,GOj' I7, ~~' ~ ~~ 3ECTlpAf r, Pyg3E -~, R~/X~'ON OF RO.~,~/O,(~E j0 i9E f+/E~?E~r ~ pp i~AC.~~'EO A~/O A ~t/E'W /~f ',g,~,/. ,gE/}/EK EA9EME11/J" j'0 /dE OAWD ~ ~~ ~ QEDrCA fE0 j0 jNE ROA~/Ok'E COU•c/r~° /90.4Qp Of ~UPERY/60~P5 ~Y~ Q ~ /POA lJ0!(E CO aA/rr, f /RG/it//A `_~= r7- !'~ s•C'r~IGE ~/"~ 20' 1AGK G. dESS $6P~ /~', /9~9 "`~+I~p ~~ LAND SilR1~yO~t s~i~ sr~~xfr Ro Boas, v~ zoo~~ Nti /09 D 9rlTTy F~ c ACTION NUMBER ITEM NUMBER ~ ~"~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 8, 2000 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BOARD OF ZONING APPEALS The five-year unexpired term of Herbert H. Snyder, representing the Vinton Magisterial District, who has resigned effective December 31, 1999. His term will expire June 30, 2000. 2. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS The four-year term of Thomas A. Darnall, Architect, will expire January 22, 2000. These appointments should represent different occupational or professional fields and at least one member should be a licensed professional engineer or architect. 3. COMMISSION FOR SENIOR AND CHALLENGED CITIZENS Ms. Bobbi Conner, representing the Catawba Magisterial District, has resigned from the commission because of health and family reasons. 4. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION Thefouryearterm of Jay E. Gaylor, Legal Representative, James M. Martin, Senior Representative, and one-year term of a youth representative who must be attending a Roanoke County high school. Mr. James Martin has notified the Clerk's Office that he does not wish to serve another term. 1 5. LEAGUE OF OLDER AMERICANS -ADVISORY COUNCIL S'!- (o The one-year term of Thelma Ihrig expired March 31, 1999. She has indicated that she does not wish to serve another term at this time. 6. LIBRARY BOARD The four year term of Mary A. Carswell, Windsor Hills District, expired December 31, 1999. Supervisor McNamara requested that the Deputy Clerk contact Ms. Carswell to determine if she wanted to serve another term. Ms. Carswell was contacted and advises that she does not want to serve another term. SUBMITTED BY: APPROVED BY: `mod .~/. ~~~~ Mary H. Allen, CMC/AAE Elmer C. Hodge Clerk to the Board County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ Denied () Johnson _ _ _ Received () McNamara- _ _ Referred () Minnix _ _ _ To () Nickens _ _ 2 --- ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 8, 2000 RESOLUTION 020800-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for February 8, 2000designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: Approval of minutes -September 28, 1999, October 12, 1999, October 20, 1999. 2. Acceptance of water and sanitary sewer facilities serving Peters Creek Commercial Property and Cycle Center. 3. Request for approval of appointment to the Roanoke Valley- Alleghany Regional Commission Metropolitan Planning Organization. 4. Adoption of resolutions of appreciation upon the retirements of: (a) Ronnie W. Stump, Sheriff's Office (b) Shirley Wagner, Sheriffs Office 5. Donation of storm drainage easement on property owned by Michael W. Holdren (Tax Map No. 61.19-10-21) in the Vinton Magisterial District. 6. Donation of storm drainage easement on property owned by Craig A. and Carol W. Snyder (Tax Map No. 36.20-02-09) in the Catawba Magisterial District. 7. Request from Sheriff's Office for acceptance of $15,000 Compliance Improvement Grant from the Department of Criminal Justice Services. 1 8. Confirmation of Committee appointment to the Board of Zoning Appeals. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the resolution with Item 8 added and Item 4 removed for separate vote, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens NAYS: None ABSENT: Supervisor McNamara On motion of Supervisor Minnix to adopt Item 4, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: YYC~- ~~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Gerald Holt, Sheriff Diane D. Hyatt, Director, Finance 2 J"~ September 28,1999 581 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 September 28, 1999 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of September, 1999 IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:02 p.rri. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: Supervisor Joseph McNamara STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by The Reverend Sam Crews, Coopers Cove Baptist Church. The Pledge of Allegiance was recited by all present. September 28,1999 5g3 Mr. Mahoney reported that the current cable television franchise between Roanoke County and Cox Communications expires in May 2003, and Cox has expressed a desire to negotiate an extension of their franchise at this time rather than waiting until 2003. Cox intends to invest $8.5 million in its physical plant to update their technological capabilities to permit full digital television and high speed Internet access capabilities. The Board can either extend the existing franchise agreement for an agreed upon term, or refuse to negotiate at this time and wait to open negotiations in late 2002 or early 2003. Staff recommends extending the existing contract and appointing a negotiating committee composed of Supervisor Nickens, Anne Marie Green, Dr. Jane James and James Dickey to meet with representatives designated by the City of Roanoke, the Town of Vinton and Cox to explore terms for extension of the current agreement. Supervisor Nickens pointed out that this is not an exclusive franchise agreement and any cable company may come into the Roanoke Valley. Supervisor Johnson moved to appoint the Negotiating Committee and extend the existing contract. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Nickens, Harrison, Johnson, NAYS: None ABSENT: Supervisor McNamara September 28,1999 ,~R~ Cleanup account be appropriated to begin the site improvements. Following discussion, Supervisor Harrison moved to appropriate $1,000,000 from the Dixie Caverns Landfill Cleanup Account. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Nickens, Harrison, Johnson, NAYS: None ABSENT: Supervisor McNamara ~ ~~!est to increase personnel count at Spring Hollow Water Treatment Facility. (Gary Robertson; Utility Directorl g Q92899-3 Mr. Robertson explained that the Spring Hollow Water Treatment Facility had an average production of four million gallons a day prior to this summer. This production rate can be managed with one 8-hour shift, 7 days a week. The present staff includes a supervisor, 3 water operators, 2 laboratory technicians, and 1 maintenance person. The recent water agreement between Roanoke County and Roanoke City has a significant impact on the water treatment facility. A single 8-hour shift can produce approximately 4.5 mgd of water, with each successive shift producing 5 mgd. The agreement stands to increase average production from 4 million gallons per day to September 28,1999rR7 AYES: Supervisors Minnix, Nickens, Harrison, Johnson, NAYS: None ABSENT: Supervisor McNamara 4. west to execute a performance agreement a roving a Mr. Gubala advised that Dragon Chemical searched regionally for a location and the County proposed that they locate in the vacant 75;000 square foot "shell building" on a 17.3 acre tract in Valley Gateway in the Route 460 East Corridor. Valley Gateway Business Park is a joint development effort by Roanoke County, Fralin & Waldron, the Industrial- Development Authority, and the Greater Roanoke Valley Development Foundation. A multi-party agreement was executed stipulating that the occupant of the shell building would have an investment goal of over $10 million within three years of occupancy. If the company meets the investment goal, the Authority can discount the note of the land and release the Foundation from its obligation to repay the County for its purchase of the land. Mr. Gubala reported that Dragon's investment will generate enough taxes to meet half of the investment goal, and staff estimates that the Company could meet the goal if the Board would consider a payback period of five years. Mr. Gubala requested that the Board authorize execution of a performance agreement with Dragon September 28,1999 ~9 of Vinton before second reading. 2. First reading of ordinance to approve a S-~e~ia~ Use Permit for Frien dshi M I t l p anor, nc o a low the exnancinn of a life care fa ili y of a 40+ acre site located at ha II'1terSPrtinn of FloriGt Road and Hershberaer Road in the Hollins h",agisterial District IN RE: FIRST READING OF ORDINANCES 1. First reading of ordinance amending and reado~#ing the Toning Ordinance by the addition of Stan~arrl for the design and development of Cluster Housing (Terry Harrina~ County PlanneTl Mr. Harrington reported that the cluster housing amendments to the zoning ordinance would allow landowners to develop their property using "clustering" techniques which include: (1) Cluster developments would be allowed by right in R-1, R-2, R-3 and R-4 zoning districts provided public water and sewer are provided to each lot; (2) Between 35% and 50% of each site developed would be permanently reserved and maintained as open space. Ownership of the open space would be determined at the time of plat review. Sites with more significant natural features would require higher open space dedications; (3) Limited private streets would be allowed in cluster developments; and (4) There would be no minimum setbacks, lot sizes or lot frontage requirements.. Mr. Harrington requested that the Board approve first reading and schedule the second reading and public hearing on October 26, 1999. He further requested that the Board schedule a joint work session with the Planning Commission September 28,1999 ~9 ~ Green and Jane James, and James Dickey to negotiate a new agreement, and that the Board approve the ordinance extending the current franchise agreement by ninety days. Supervisor Minnix moved to waive second reading and adopt the ordinance and appoint the negotiating committee. The motion carried by the fallowing recorded vote: AYES: Supervisors Minnix, Nickens, Harrison, Johnson, NAYS: None ABSENT: Supervisor McNamara ORDINANCE QQ2899-5 EXTENDING THE FRANCHISE OF BLACKSBURG/SALEM CABLEVISION INC, p/BIA SALEM CABLE TV TO OPERATE A CABLE TELEVISION SYSTEM IN ROANOKE COUNTY FOR A PERIOD OF 90 DAYS WHEREAS, Blacksburg/Salem Cablevision, d/b/a Salem Cable TV, a wholly owned subsidiary of Adelphia Communications Corporation, currently holds a franchise granted by the Board of Supervisors of Roanoke County, Virginia, to operate a cable television system within portions of Roanoke. County which franchise expires on October 4, 1999; and WHEREAS, negotiations are .currently. under way between Blacksburg/Salem Cablevision, Inc., d/b/a Salem Cable TV, and the County of Roanoke for the renewal of this franchise agreement, which negotiations may not be concluded sufficiently prior to such date to permit adoption of a new franchise agreement by the Board of Supervisors of the County of Roanoke prior to the expiration of the current franchise agreement on or about October 4, 1999; and WHEREAS, Blacksburg/Salem Cablevision, lnc., d/b/a Salem Cable TV, is prohibited by federal law from operating a cable television system within any jurisdiction without a franchise agreement or extension as defined by federal law; and WHEREAS, the first reading of this ordinance was held on September 28, 1999, and the second reading of this ordinance was dispensed with by an affirmative vote of four-fifths of the members of this board. BE IT ORDAINED by the Board of Supervisors of Roanoke County, September 28,1999 AYES: Supervisors Minnix, Nickens, Harrison, Johnson, NAYS: None ABSENT: Supervisor McNamara ORDINANCE 092899-6 AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE CITY OF ROANOKE AMENDING AND SUPERSEDING PREVIOUS AGREEMENTS, PROVIDING FOR THE SALE OF BULK AND SURPLUS WATER FOR A TERM OF YEARS, ESTABLISHING RATES, AND THE APPROPRIATION OF FUNDS THEREFOR WHEREAS, Section 15.2-1102 and 15.2-2112 of the Code of Virginia; 1950, as amended, authorizes counties to negotiate and execute contracts for the purchase and sale of water; and, ~NHEREAS, Roanoke County and the City of Roanoke desire to promote regional sharing of water supplies in the Roanoke Valley to help ensure a continued adequate supply of water for their citizens; and other cooperative efforts for their mutual benefit and the benefit of their citizens; and, WHEREAS, Roanoke County has .agreed. to sell water to the City of Roanoke from Spring Hollow Reservoir for these purposes, and desires to continue said water sales fora term of twenty (20) years; and, WHEREAS, the County and the City intend to amerid and supersede previous agreements between them to accomplish these goals; and, WHEREAS, the first reading of this ordinance was held on September 14, 1999, and the second reading was held on September 28, .1999. NOW THEREFORE, BE IT ORDAINED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Chairman of the Board of Supervisors is hereby authorized to execute an agreement with the City of Roanoke for the sale of bulk water and surplus water, upon the .concurrence of the Utility Director, and upon form approved by the County Attorney. 2. That the rates or charges for said water shall be at a bulk base rate of $2.75 per 1000 gallons with annual adjustments based upon the Consumer Price Index. This rate shall apply retroactively to July 1, 1999 to-all water purchased in bulk or traded by either the City or the County. Further the County shall pay the City the sum of $1,600,000 in satisfaction of its obligations to purchase water under the January 27, 1995 Addendum to the 1979 Contract between the County and the City. This sum is hereby appropriated from the FY 1999-2000 Utility Operating budget. 3. That the City shall have the right to purchase up to 4 Million September 28,1999 ~~~ ORDINANCE 092899-~ APPROVING AND AUTHORIZING AN AGREEMENT WITH THE COUNTY OF BOTETOURT TO PROVIDE WATER TO A PORTION OF BOTETOURT COUNTY., INCLUDING THE OPTION TO SELL A PORTION OF THE READ MOUNTAIN WATER COMPANY TO BOTETOURT COUNTY WHEREAS, by Ordinance 060899-2 adopted on June 8, 1999, the Board of Supervisors of Roanoke .County approved and authorized the acquisition of the assets of the Read Mountain Water Company; and, WHEREAS, the County desires the consent of Botetourt County to provide water supplies- -and. to operate a water supply system within its boundaries, pursuant to Section 15.2-2143 of -the Code of Virginia, 1950, as amended, since a portion of the utility service area of said water company lies within Botetourt County; and WHEREAS, Roanoke County grants and conveys to Botetourt County the option to purchase the assets of said water system located in Botetourt County for a price equal to the fair market value of such assets at the time of purchase, and this option may be exercised anytime within the renewable ten year term of tl'-is agreement; and, WHEREAS, the first reading of this ordinance was held on September 14, 1999, and the second reading was held on September 28, 1999. NOW THEREFORE, BE IT ORDAINED, By the Board of Supervisors of Roanoke County, as follows: 1. That an agreement between Roanoke County and Botetourt County to provide water to customers within the service area of the Read Mountain Water Company in the southern portion of Botetourt County, is hereby approved and authorized. 2. That this agreement provides Botetourt County's consent to this purchase of the Read Mountain Water Company by Roanoke County, and provides Botetourt County with an option to purchase the assets of the water system located in Botetourt County for a price equal to the fair market value of such assets anytime during the renewable ten year term of this agreement. 3. That the County Administrator is hereby authorized to execute said contract on behalf of the citizens and Board of Supervisors of the County of Roanoke, subject to the review and approval of the final contract amendment by the County Administrator and the County Attorney. On motion of Supervisor Johnson to adopt the adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor McNamara September 28,1999 597 4. Confirmation of Committee appointment to the Grievance Panel 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the resolution with Item J-4 added, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor McNamara RESOLUTION 092899-8.b ADOPTING AN ACCEPTABLE INTERNET ACCESS POLICY FOR THE ROANOKE COUNTY PUBLIC LIBRARY AND DIRECTING THE FILING OF THIS INTERNET ACCESS POLICY WITH THE LIBRARIAN OF VIRGINIA WHEREAS, the 1999 Session of the General Assembly of Virginia enacted House Bill 1043 [The Jackson Bill] adding Section 42.1-326.1 to the Code of Virginia, which legislation requires the governing body of every county, city and town in the Commonwealth to adopt and then file an acceptable use policy for the international network of computer systems commonly known as the Internet wi#h the Librarian of Virginia by December 1, 1999; and, WHEREAS, the Roanoke County Public Library has developed an Internet Access Policy for the county's libraries which attempts to fairly balance the competing interests of promoting citizen access to the wide scope of beneficial and educational information available on the Internet with the rights of citizens to protect themselves and their children from potentially dangerous and undesirable information which may also be available via the Internet; and, WHEREAS, this proposed Internet Access Policy has been reviewed by September 28,1999 X99 IN RE: REQUESTS FOR WORK SESSIONS 1. west for joint Work Session with the Planning Commission The Work Session was scheduled for October 12, 1999. IN RE: REPORTS Supervisor Johnson moved to receive and file after discussion of Item 8. The motion passed by unanimous voice vote with Supervisor McNamara absent. 1. General Fund Unappropriated Balance- 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -August, 1999 6. Proclamations signed by the Chairman 7. .Revenues and Expenses for the two month period ended August 31, 1999. 8. Settlement of County of Roanoke v. Wayne Engineering Corporation. IN RE: WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 4:30 n•m• September 28,1999 60 ~ The motion carried by the following recorded vote: AYES: Supervisors Minnix, Nickens, Harrison, Johnson NAYS: None ABSENT: Supervisor McNamara IN RE: CERTIFICATION RESOLUTION Supervisor Johnson announced that he did not participate in the discussion of the acquisition of real estate, that the Closed Meeting .was held from 4:00 p.m. to 5:00 p.m., and -moved to return to Open Meeting and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Nickens, Harrison, Johnson, NAYS: None ABSENT: Supervisor McNamara RESOLUTION 992899-9 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. September 28,1999 603 RESOLUTION 4.92899-10 OF CONGRATULATIONS TO THE ROANOKE STAR GIRLS U14 SOCCER TEAM FOR THEIR ACHIEVEMENTS IN THE GOTHIA CUP IN SWEDEN" AND BRONDBY CUP IN DENMARK WHEREAS, the Roanoke Star Girls U14 soccer team recently participated in two international tournaments; and .WHEREAS, the. team first attended the. Gothia Cup in Gothenberg, Sweden, which is the largest youth tournament in the world, .with teams participating from over 70 different countries; and WHEREAS, at the Gothia Cup, the girls advanced as the #1 team in their division through four rounds, before losing to the #2 team in the last seven minutes of play; and WHEREAS, the .Roanoke Star. Girls U14 soccer team then played at the Brondby Cup. in Brondby; Denmark, where they- won the "A" Division tournament without losing a game and outscoring their opponents 20-2; and WHEREAS, the Roanoke Star Girls U14 soccer team is the first team from the Valley to win an "A" Division tournament,. and the first Girls team to advance in the Gothia Cup "A" division; and WHEREAS, all the team members played outstanding games, especially the defense, led by goalie .Mary Dodson, which allowed only 4 goals during the entire trip. .NOW, THEREFORE; BE IT RESOLVED, that the Roanoke County Board of Supervisors does hereby congratulate the members of the Roanoke .Star Girls U14 soccer team: Jeni .Banning., Andrea Demarco, Mary Dodson, Danielle Greco, Elizabeth Hale, Lindsay Leffler, JoJo Mirenda, Dani Poe, Lindsay Schaffer, Carlie Smith, Ariel Thompson, Clair VanBuren, Sacsha Whitenack, Maya Chapman, Brynn Angel, Amy Lawrence, Coach Lang Wedemeyer, and Coach Hunter Balmer, for their outstanding showing at the Gothia Cup and the "A" -Division win at the Brondby Cup, and BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby extend its appreciation for the sportsmanship, skill and team effort that the U14 team demonstrated as .representatives of the Roanoke Valley. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor. McNamara IN RE: PUBLIC HEARINGS .1~ Public hearing and adoption of a resolution for the issuance of September 28,1999 605 COUNTY OF ROANOKE, VIRGINIA TO BE SOLD TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY AND PROVIDING FOR THE FORM AND DETAILS THEREOF WHEREAS, the Board of Supervisors (the "Board") of the County of Roanoke, Virginia (the "County") has determined that it is necessary and expedient to borrow not to exceed $6,920,000 and to issue its general obligation school bonds to finance certain capital projects for school purposes. WHEREAS, the County has held a public hearing, after due publication of notice, in accordance with Section 15.2-2606, Code of Virginia of 1950, as amended (the "Virginia Code"), on September 28, 1999 on the issuance of school bonds in an amount not to exceed $6,920,000. WHEREAS the School Board of the County has requested by resolution the Board to authorize the issuance of the Bonds (as defined below) and has consented to the issuance of the Bonds. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: Authorization of Bonds and Use of Proceeds. The Board hereby determines that it is advisable to contract a debt and to issue and sell general obligation school bonds of the County in an .aggregate principal amount not to exceed $6,920,000 ~~ ~~ (the Bonds) for the purpose of financing certain capital projects for school purposes. The Board hereby authorizes the issuance and. sale of the Bonds in the form and upon the terms established pursuant to. this Resolution. Sale of the Bonds. tt is determined to be in the best interest of the County to accept the offer of the Virginia Public School Authority (the "VPSA") to purchase from the County, and to sell to the. VPSA, the Bonds at a price determined by the VPSA and accepted by the Chairman of the Board or the County Administrator, such price to be not less than 98% of par and not more than 103% of par, and upon the terms established pursuant to this Resolution. The County Administrator and the Chairman of the Board, or either of them, and such officer or officers of the County as either of them may designate, are hereby authorized. and directed to enter into the Bond Sale Agreement, dated as of October 12 1999, with the VPSA providing for the sale of the Bonds to the VPSA in substantially the form on file with the County Administrator, which form is hereby approved ("Bond Sale Agreement"). Details of the Bonds. The Bonds shall be issuable in fully registered form in denominations of $5,000 and whole multiples thereof; shall be dated the date of issuance and delivery of the Bonds; shall be designated "General Obligation School Bonds, Series 1999"; shall bear interest from the date of delivery thereof payable semi- September 28,1999 607 (c) Crestar Bank, Richmond, Virginia, is designated as Bond Registrar and Paying Agent for the Bonds. Prepayment or Redem tp ion. The Principal Installments of the Bonds held by the VPSA coming due on or before-July 15, 2010, and the definitive Bonds for which the Bonds held by the VPSA may be exchanged that mature on or before July 15, 2010, are not subject to prepayment or redemption prior to their stated maturities. The Principal Installments of the Bonds held by the` VPSA coming. due after July 15, 2010, and the definitive Bonds for which the Bonds held by the VPSA may be exchanged that mature after July 15, 2010, are subject to prepayment or redemption at the option of the County prior to their stated maturities in whole or in part, on any date on or after July 15, 2010, upon payment of the prepayment or redemption prices (expressed as percentages of Principal Installments to be prepaid or the, principal amount of the Bonds to be redeemed) set forth below plus accrued interest to the date set for prepayment or redemption: Qates Prices July 15, 2010 to Juiy 14, 2011, inclusive ........ ° ............ 102/0 July 15, 2011 to Juiy 14, 2012, inclusive .................... 701 July 15, 2012 and thereafter .............................. 100; Provided, however, that the Bonds shall .not be subject to prepayment or redemption prior to their stated maturities as described above without first obtaining the written consent of the registered owner of the .Bonds. Notice of any such .prepayment or redemption shall be given. by the Bond Registrar to the registered owner by registered mail not more than ninety (90) and not less than sixty (60) days before the date fixed for prepayment or redemption. The County Administrator is authorized to approve such other redemption provisions, including changes to the redemption dates set forth above, as may be requested by the VPSA. Execution of the Bonds. The Chairman or Vice Chairman and the Clerk or any Deputy Clerk of the Board are authorized and directed to execute and deliver the Bonds and to affix the seal' of the County thereto. Pledae of Full Faith and Credit. For the prompt payment of the principal of, and the premium, if and, and the interest on the Bonds as the same shall become due, the full faith and credit of the County are hereby irrevocably pledged, and in each year while any of the Bonds shall be outstanding there shall be levied and collected in accordance with law an annual ad valorem tax upon all taxable property in the County subject to local taxation sufficient in amount to provide for the payment of the principal of, and the premium, if any, and the interest on the Bonds as such principal, premium, if any, and interest shall become due, which tax shall be without limitation as to rate or September 28,1999 6~9 Further Actions. The County Administrator, the Chairman of the Board, and such other officers,- employees and agents of the County as either of them may designate are hereby authorized to take such action as the County Administrator or the Chairman of the Board .may. consider necessary or desirable in connection with the issuance and sale of the Bonds and any such action previously taken is hereby ratified and confirmed. Effective Date. This Resolution shall take effect immediately. The undersigned. Clerk of the Board of Supervisors of the County of Roanoke, Virginia, hereby certifies that the .foregoing constitutes a true and correct extract from the minutes of a meeting of the Board of Supervisors held on September 28, 1999, and of the. whole thereof so far as .applicable to the matters referred to in such extract. I hereby further certify that such meeting.-was a regularly scheduled meeting and that, during the consideration of the foregoing resolution, a quorum was present. The front page of this Resolution accurately records. (I) the members of the Board of Supervisors present at the meeting, (ii) the members who were absent from the meeting and (iii) the vote of each member, .including any abstentions. On motion of Supervisor. Harrison to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor McNamara The COUNTY OF ROANOKE, VIRGINIA (the "County"), for value received, hereby acknowledges itself .indebted and promises to pay to the VIRGINIA PUBLIC SCHOOL AUTHORITY the principal amount of Six Million Nine Hundred Twenty Thousand Dollars ($6,920,000}, in annual installments in the amounts set forth on Schedule I attached hereto payable on July 15, 2000 and annually on July 15 thereafter to and including July 15, 2019 (each a "Principal Payment Date"), together with interest from the date of this Bond on the unpaid installments, payable semi-.annually on January 15 and July 15 of each year commencing on July 15, 2000 (each an "Interest Payment Date"; together with any Principal Payment Date, a "Payment Date"), at the rates per annum set forth on Schedule I attached hereto, subject to prepayment or redemption as hereinafter provided. Both principal of and interest on this Bond are payable in lawful money of the United States of America. For as long as the Virginia Public School Authority is the registered owner of this Bond, Crestar Bank, Richmond, Virginia, as bond registrar (the "Bond Registrar") shall September 28,1999 ~ ~ ~ before July 15; 2010, are not subject to prepayment or redemption prior to their stated maturities. The principal installments of this Bond coming due after July 15, 2010, and the definitive Bonds for which this Bond may be exchanged that mature after July 15, 2010, are subject to prepayment or redemption at the option of the County prior to their stated maturities in whole or in part, on any date on or after July 15, 2010, upon payment of the prepayment or redemption prices (expressed as percentages of principal installments to be prepaid or the principal amount of the Bonds to be redeemed) set forth below plus accrued interest to the date set for prepayment or redemption: July 15, 2010 to July 14, 2011, inclusive .................... 102% July 15, 2011 to July 14, 2012, inclusive .................... 101 July 15, 2012 and thereafter ............... ..... .... 100; Provided, however, that the Bonds shall not be subject. to prepayment or redemption prior to their stated maturities as described above without the prior written consent of the registered owner of the Bonds. Notice of any-such prepayment or redemption shall be given by the Bond Registrar to the registered owner by registered mail not more than ninety (90) and not less than sixty (60) days before the date fixed for prepayment or redemption. All acts, conditions and things required by the Constitution and laws of the Commonwealth of Virginia to happen, exist or be performed precedent to and in the issuance of this Bond have happened,=exist and have been performed in due time, form and manner as so required, and this Bond, together with all other indebtedness of the County, is within every debt and other-limit prescribed by the Constitution and laws of the Commonwealth of Virginia. IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES 1~ Second reading of ordinance to rezone aRproximatel~ 33 acres September 28,1999 ~ ~ ~ required by law. BE IT ORDALNED by the Board of Supervisors of Roanoke County, Virginia, as follows: ~1. That... the zoning classification of a certain tract of real estate containing approximately 33 acres, as described herein, .and located adjacent to Merriman Road near the flue Ridge Parkway (Tax Map Number 97.03-2-2) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of AR, Agriculture/Residential District,. to -the zoning classification of R-1, Low Density Residential .District. 2. That this. action is taken upon the application of Don Bandy. 3: That the -owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (a) That. the property will be developed fora single-family residential. subdivision in substantial conformity with the development plan prepared by Lumsden Associates under ...date of July 13, 1999. (b) That. thearchitectural design guidelines for Lots 20 through Lots 25, Merriman Manor, attached hereto as Exhibit A, shall be incorporated for Lots 20 through 25. (See attachment) 4. That said real estate is more fully described as follows: BEGINNING at an iron on the westerly side of Va. Sec. Rt. 613 corner to Mae Hunley_;property (DB 727, page 292); thence with the westerly side of Rt. 613 along fhe arc of a circle to the left whose radius is 1422.24 feet and .whose .chord is S 24 ° 03' 33" W 245.37 feet, to an arc distance of 245.67 feet- to a point; thence S 19 ° 06' 45" W 370.56 feet to a point on the.. westerly, side of existing Rt. 613; thence with the line of the same S 49 ° 05' V1/ 105.28-feet to a point; thence S 36 ° 00' W 115.73 feet to an iron; thence leaving Rt. 613 and with the northerly line of R. P. Shepherd property S 56 ° 17' 36" W 378.93 feet to an old pin; thence with the line of the Stanley property N.60 ° 30' 24" W 897.16 feet to an old pipe on line of Beasley property; thence with the fine of Beasley property N 56 ° 01' E 21.7.60 feet to a point by a corner post; thence N 36 ° 17' W 435.09 feet to a pin set; thence still with the line of Beasley property, N 53 ° 43' E 786.43 feet, to. a .pin. ,set by a corner post; thence with the southerly line of J. J. Wilkerson property S. 81 ° 0T 30" E 506.50 feet to a point; thence S 48 ° .:..58'.40" E 540.87 feet to the BEGINNING and containing 32.35 acres and . being shown on map made by T. P. Parker & Son, E&S, dated 5/31/74. 5.;. That this ordinance shall be in full force and effect thirty (30) days after its final ,passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in September 28,1999 615 ORDINANCE Q,92899-13 TO CHANGE THE ZONING CLASSIFICATION- OF A .98-ACRE TRACT OF REAL ESTATE LOCATED AT 4231 GARST MILL ROAD (TAX MAP NO. 77.05-6-17) IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-3 TO THE ZONING CLASSIFICATION OF C-1 WITH CONDITIONS UPON THE APPLICATION OF ROANOKE REBOS, INC. WHEREAS, the first reading of this ordinance -was held on August 24, 1999, and the second reading and public hearing were held September 28, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on September 7, 1999; and WHEREAS, legal notice and. advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing .98 acre, as described herein, and located at 4231 Garst Mill Road (Tax Map Number 77.05-6-17) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of R-3, Medium Density Residential District, to the zoning classification of C-1, Office District. 2. That this action is taken upon the application of Roanoke Rebos, Inc. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (a) The property shall be used only for.the activities and offices of Roanoke Rebos or those accessory associations affiliated with the organization. (b) The property shall be approved for use as a civic club only. Other uses require a rezoning. (c) During construction of the new structure, removal of the existing trees shall be minimized. (d) The overall appearance of the new structure shall be residential in character. 4. That said real estate is more fully described as follows: BEGINNING at the southwesterly intersection of Halevan Road with Garst Mill Road; thence with the easterly right of way of Garst Mill Road and with a curve to the right an arc distance of 405.94 feet to the true point of BEGINNING; thence continuing with the westerly right of way line of Garst Mill Road, and with a curve to the right whose delta angle is 12 ° 05' 07" September 28,1999 ~~ 7 AYES: Supervisors Minnix, Nickens, Harrison, Johnson, NAYS: None ABSENT: Supervisor McNamara ORDINANCE 092899-14 VACATING AND CLOSING AN UNIMPROVED AND UNUSED PORTION OF RIGHT-OF-WAY KNOWN AS CAVE SPRING LANE IN SECTION. 3, NOTTINGHAM HILLS SUBDIVISION SHOWN IN PLAT BOOK 7, PAGE. 32, SITUATED IN THE WINDSOR HILLS MAGISTERIAL DISTRICT OF ROANOKE COUNTY _ WHEREAS, Ron F. Cave and Michele C. Cave, the Petitioners, have requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close as public right-of-way an unimproved ..and unused portion of Cave Spring Lane, being 50 feet in width and extending approximately 158.31 feet in an eastern direction from the eastern cul-de-sac of Gave Spring Lane, shown and dedicated on the plat entitled "MAP OF SEGT!ON 3, NOTTINGHAM HILLS", recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 7, Page 32; and, WHEREAS,, Ron F. Cave and Michele C. Cave are the owners of Lot 9, Block 10, Section 3, Nottingham Hills (Plat Book 7, page 32), designated on the Roanoke County Land Records as Tax Map No. 76.20-5-22, said parcel of land being adjacent to the south side of the subject portion of right-of-way; and, WHEREAS, §15.2-2272.2 of the Code of Virginia (1950, as amended) requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by §15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on September 14, 1999; the public hearing and second reading of this ordinance was held on September 28, 1999. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved and unused portion of right-of-way, situate in the WINDSOR HILLS Magisterial District and known as Cave Spring Lane, being 50' in width and extending approximately 158.31 feet in an eastern direction from the eastern cul-de-sac of Cave Spring Lane, as shown and dedicated on the plat entitled "MAP OF SECTION 3, NOTTINGHAM HILLS", recorded in the aforesaid Clerk's Office in Plat Book 7, Page 32, and as more specifically shown on Exhibit A attached hereto, be, and hereby is, vacated and closed pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the following conditions: September 28,1999 619 On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor McNamara 4.. Second reading of ordinance to vacate a mai.~port~nn of a 2QQ Mr. Harrington reported there was no changes since, the first reading. There were no citizens present to speak. . Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Minnix, .Nickens, Harrison, Johnson, NAYS: None ABSENT: .Supervisor McNamara ORDINANCE 092899-15 TO VACATE A MAJOR PORTION OF A 20-FOOT WATER LINE EASEMENT, PLAT BOOK 12, PAGE 33, (RESUBDIVIDED IN PLAT BOOK 16, PAGE 56; PLAT BOOK 18, PAGE 97; AND PLAT BOOK 19, PAGE 40) ACROSS PROPERTY OF LIBERTY PROPERTY DEVELOPMENT September 28,1999 F7 ~ WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on September 14, 1999, and the second reading of this ordinance was held on September 28, 1999. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the water line easement being designated and shown as "Existing Water Line Easement to be .vacated from Point A to Point B" on Exhibit A attached hereto, said easement having been dedicated on `PLAT SHOWING NEW TRACTS 1 D, 1 E, 1 F, 3A, 3B, & 4A BEING A RESUBDIVISION OF ORIGINAL TRACTS 3 & 4 (P.B. 10, PG. 149) AND REMAINING PORTION OF TRACT 1A1 (P.B. 11, PG. 184), dated September 12, 1989, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 12, page 33, and further shown on resubdivision plats recorded in Plat Book 16, page 56, Plat Book 18, page 97, and Plat Book 19, page 40, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That al! .costs and .expenses associated 'Herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 3. That the Gounty Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary ta. accomplish the provisions of this ordinance, all of which shall be on form approved by the Caunty Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor McNamara IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS Steve Jacobs, 4840 Pleasant Hill Drive, expressed concern about the impact to the neighborhood of the access road to the new South County high school. He presented several alternatives to the proposed access road. I September 28,1999 (,~ Submitted by: Approved By: ... Wit; -s,-~~ ~ ~ ~ ~ _.,~,, Mary H. Allen, CMC/AAE Clerk to the Board Bob L. Johnson Chairman October 12, 1999 625 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 October 12, 1999 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of October, 1999. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:.05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman, Harry C. Nickens, Supervisors Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix (arrived at 3:08 p.m.), Joseph P. McNamara MEMBERS ABSENT: .None STAFF PRESENT:. Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by Gardner Smith, Procurement Director. The Pledge of Allegiance was recited by all present. + October 12, 1999 ~~, 627 volunteers. She advised that all four participating localities are supporting the I-Flow system which will measure the water in a stream. They will also be enhancing public information on stormwater management, and are working on zoning ordinances to make recommendations for changes that would minimize flooding. Ms. Castern reported there are six work groups and described the responsibilities of each group. iN RE: NEW BUSINESS 1. Bluest for a~aroval of a resolution a~ roving the issuance of Mr. Gubala explained that the Industrial Development Authority (IDA) functions as a "financing vehicle" through which bonds are authorized and issued by a private financial institution. Neither the Authority nor the County are liable for the repayment of bonds or do they "cosign" the bonds when issued. Mr. Gubala advised that Dragon Chemical Corporation is seeking $4,800,000 so that they might acquire approximately 17.3 acres and a vacant 75,000 square foot shell building at Valley Gateway for use as a manufacturing facility. The Company blends chemicals for home and garden horticultural uses. The IDA approved a financing resolution for the October 12, 1999 629 highest governmental unit of the County; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, a summary of the comments made at the public hearing, if any, and a fiscal impact statement relating to the Project have been filed with the Board of Supervisors. BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AS FOLLOWS: 1. The Board of Supervisors approves the issuance of the Bonds by the Authority for the benefit of the Company, to the extent required by Section 147(f) of the Code, to .permit the Authority to assist in the financing of the Project. 2, The approval of the issuance of the Bonds, as contained in this Resolution, does not constitute an endorsement of the Bonds, the financial viability of the Project or the creditworthiness of the Company. Further, as required by Section 15.2-4909 of the Code of Virginia of 1950, as amended, the Bonds shall provide that neither the Commonwealth of Virginia, "the County, nor the Authority shall be obligated to pay the principal of, premium, if any, the interest thereon, or other costs incident thereto except from the revenues and monies piedged therefor-and any applicable security, and neither the faith, credit, nor the taxing power of the Commonwealth, the Authority, or the County, shall be pledged thereto. 3 This Resolution sha11 take effect immediately upon its adoption. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Renuest to a~ rho rig ate $12,558 for County s~ hare of funding for Mr. Myers reported that in 1999, the City of Roanoke, Roanoke County and the Town of Vinton formed a Task Force to resume discussion of a regional refuse October 12, 1999 631 IN RE: FIRST READINGS OF ORDINANCES 1. First reading of ordinance authorizing the acouisition of 9.062 Mr. Mahoney reported that the family of Walter Darnell and Claiborne Vinyard have donated to Roanoke County two parcels of land known as Vinyard Park and Vinyard Park II. The property adjacent to Vinyard Park II which .currently belongs to the Vinyard family is available at a cost of $40,000. Staff recommends acquiring this property to enhance access to parts of Vinyard Park II, and that the Board appropriate $41,000 from the Capital Fund Balance to pay the purchase price and ancillary costs related to the acquisition. There was no discussion and Supervisor Nickens moved to approve first reading of the ordinance and schedule second reading on October 26, 1999. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Nickens, Harrison NAYS: None ABSTAIN: Supervisor Johnson 2. First reading of ordinance ~~aroving a voluntary settlement a October 12, 1999 633 following recorded vote: AYES: Supervisors McNamara, Minnix, Nickens, Harrison, Johnson, NAYS: None IN RE: CONSENT AGENDA Supervisor Johnson moved to adopt the Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Nickens, Harrison, Johnson, NAYS: None RESOLUTION 101299-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM - J CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for October 12, 1999 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Confirmation of committee appointment to the Blue Ridge Community Services Board of Directors. 2. Acceptance and appropriation of Federal Emergency Management Agency (FEMA) funding to the Fire and Rescue budget to enhance emergency services. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and r October 12, 1999 635 the member representing the Board of Supervisors from him to Supervisor Harrison. ____ 2. N.an~ughe~, 2506 Shamar Road. expressed concern about waiting any longer to begin construction on the South County High School and pointed out that the architects have already been paid. IN RE: REPORTS Supervisor Nickens moved to receive and file after discussion of Item 1.a The motion carried by unanimous voice vote. 1 a. Video on prototype high school. A video was shown that described a prototype high schoo( that could be built with minor changes throughout the country. Discussion followed the video on whether the Board of Supervisors should be involved in construction of the high school. Supervisor Nickens advised that he requested the video. It was his intent to make available to the students a structure that meets their needs at the least possible cost. Supervisor Johnson pointed out that the School Board has advised that they can not build the high school with the funds made available by the Board of Supervisors. Supervisor McNamara responded that he was not involved in requesting the video. There was a discussion on whether there is time to make any changes at this date. Supervisor Nickens asked Mr. Mahoney to review the letter he received from School Board member Tom Leggette concerning any legal ramifications concerning the October 20, 1999 meeting on school construction. October 12, 1999 637 IN RE: WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Joint Work Session with Planning Commission to discuss The Work Session was held from 5:15 p.m. to 5:55 p.m. Mr. Harrington offered a power point presentation on the proposed ordinance. Mr. Harrington described the major elements of the ordinance which include: (1) that cluster housing can be build in R1, R2, R3 and R4, but not in rural areas; (2) that they will allow for single family detached and attached homes only; (3) that there will be no minir?~um lot sizes or setbacks except adjacent to existing public road or adjacent development; (4) that 35-50% will be required open space; (5) that there will be primary and secondary conservation areas; steep slopes, flood plains, view sheds, etc.; and (6) that private roads would be allowed. Mr. Harrington described the standards for the private roads. The Board expressed concern about allowing private roads because of the potential problems with service delivery such as refuse trucks, emergency vehicles and school buses using the private roads. Mr. Harrington also explained how the review/approval process would work, and that the Planning Commission would review if the standards were not being met or there was a request for a waiver. The Planning Commission would hold a public hearing prior to a decision, which could then be appealed to the Board of Supervisors. October 12, 1999 639 convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: ADJOURNMENT At 6:11 p.m., Chairman Johnson adjourned the meeting to t3:U0 a.m. on October 20, 1999 for the purpose of a meeting on prototype school construction with outside consultant. Submitted by, Approved by, Mary H. Allen, CMC/AAE Bob L. Johnson Clerk to the Board Chairman October 20, 1999 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 October 20, 1999 641 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being an adjourned meeting from Tuesday, October 12, 1999, for the purpose of touring the Woods End property and receiving information about a prototype school construction from an outside consultant. IN RE: CALL TO ORDER Vice Chairman Nickens called the meeting to order at 8:00 a.m. The roll call was taken. He announced that the members of the School Board were invited to attend this meeting and that School Board Member Tom Leggette was present. MEMBERS PRESENT: Vice Chairman Harry C. Nickens, Supervisors Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: Chairman Bob L. Johnson, Supervisor Joseph McNamara STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, - County Attorney; Brenda J. Holton, Deputy Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations; Diane D. Hyatt, Finance Director IN RE: TOUR OF WOODS END PROPERTY Vice Chairman Nickens advised that the meeting would be recessed so that the members could take a tour of the Woods End property beginning immediately and s October 20, 1999 643 IN RE: PRESENTATION Mr. Ferris advised that the prototype high school-video was designed with the input of 68 school boards, administrations, students and parents. The objective was to make the school safe and secure, efficient, flexible, and with all departments and subjects receiving equal prominence. He distributed copies of the floor plans for the school. He advised that the cost of land and site development could affect the total cost for any school. He reviewed the proposed budget for a prototype school in Roanoke County. Supervisor Nickens advised that when he requested that Mr. Ferris to cost out a prototype high school for South Roanoke County, he asked that he include $3 million for land costs and $3.1 for site development. Mr. Ferris advised that the total project costs for the prototype school for 1,200 students would be $27.8 million. The school would have 152,000 sq. feet with an auditorium of 12,500 sq. ft. and auxiliary gym of 7,929 sq. ft. He also presented a schedule for completion and advised that if a new high school was started in the next month or two, it could be completed in 2002. There was a general discussion and Mr. Ferris responded to questions from the Board members, and Mr. Leggette. Also attending and asking questions were Manjit S. Toor, Project Principal, and Dale M. Leidich, Project Director, from Sherertz, Franklin, Crawford, Shaffner, Inc., architects for the South County High School. IN RE: REPORT ON BONDED INDEBTEDNESS FOR BLUE RIBBON COMMITTEE SCHOOL PROJECTS. a ~~. • October 20, 1999 ~,1 - Vice -Chairman Nickens thanked Mr. Leggette for attending the meeting; thanked Mr. Mahoney for his assistance in providing information that made Mr. Leggette comfortable attending the meeting; and ~tha,nked Mr. Ferris for his contributions. IN RE: ADJOURNMENT At 11:10 a.m., Vice Chairman Nickens adjourned the meeting, and advised that the next regularly .scheduled meeting will be held Tuesday, October 26, 1999, beginning at 3:00 p.m. Submitted by, Brenda J. Holton, CMC Deputy Clerk to the Board Approved by, Harry C. Nickens Vice Chairman A-020800-3. a ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 8, 2000 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Peters Creek Commercial Property and Cycle Center COUNTY ADMINISTRATOR'S COMMENTS: o~u,~ SUMMARY OF INFORMATION: The Developers of Peters Creek Commercial Property and Cycle Center, The Branch Family, L.L.C., a Limited Liability Company, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled Peters Creek Commercial Property and Cycle Center, dated August 24, 1994, which are on file in the Community Development Department. The water and sanitary sewer facilities construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $ $7,620.00 and $2,580.00 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Peters Creek Commercial Property and Cycle Center along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. J-~ SUBMITTED BY: Gary Robe on, P.E. Utility Dire or APPROVED: ~~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Absent Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied () Johnson _ x _ Received () McNamara- x Referred () Minnix _ x To () Nickens _ x _ cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development ~~ RETURN TO: ROANOICE COUNTY ATTORNEY'S OFFICE THIS CHATTEL DEED, made this -~~~ day of ~ ~, by and between: ~~~~ ~: ~'~'~c ~S ~ ~~. a ~~ ~ , ~`~ ~'`` ~~ --~ e~~~e~; hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COtTNTY, VIRGINIA, its successors or assigns, hereinafter refelTed to as the "Board," party of the second part. WIT1vTESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acl~zowledged; the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE; in fee simple unto the Board all water and/or sewer lines, valves, flttinys, laterals, connections, storage facilities; sources of water supply; pumps, manholes and any and all other equipment and appurtenances thereLUZto belonging, in and to the. water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all. of which is more particularly shown, described and designated as follo~~s, to wit: Page 1 of 4 _.,.- ~~~ As shown on the plalz entitled ~ i Ei~.. Ci~f£k C~MME~CiAI. ~,tat`~~T~, made! L'urnc'~~n1 ~~'~~` (~~Z~~s~-~ and on file in the Roanoke County Engineering Department. The Developer does hereby covenant alld wan ant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of trtili~~ trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, Colulty Administrator of Roanoke County, Virginia, hereby joins in the execution of this instnunent to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19 Page 2 of 4 WITNESS THE FOLLO~A~ING signatures and seals: Developer: Bv: As: Title State of: ' County/~$~ of: ; to wit: The foregoing instrument was acknowledged before me this: ~° ,day of , ,,~ pGc? , By: Ri 1 ~ ~ H Rranrh Its FoundincL Member Duly authorized officer (typed name) Title on behalf of: Notary I~ublic My Commission expires: ~~r~~, ~~ ~ ~`~ Page 3 of 4 ~~~ Approved as to form: County Attorney State of: County/City of: Board of Supervisors of Roanol~e County. Virginia By: Elmer C. Hodge County Administrator Virginia ' Roanoke , to wit: The foregoing instrument was acknowledged before ine this: SEAL) day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Conunission expires: Page 4 of 4 '"" RETURN To: ROANOKE COUNTI' ATTORNE2''S OFFICE r...~ THIS C>~L4TTEL DEED, made this ~~ day of (~~, by and between ~ ~it~ -G, ' a eorpal, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOILE COUNTY, VIRGINI_A, its successors or assigns, hereinafter referred to as the "Board," party of the second part. V4rITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby aclalowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL ~uARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply. pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or 1 may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same maybe located, all of which is more particularly shown, described and designated as follows, to wrt: Page 1 of 4 ~.,,~ " As shown on the plan entitled NYC' L~ Enl7~i~ ,made 6r t3f~ ASSGY.'~815-9~)and on file i17 the Roanoke County Engineering Department. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said ~~,~ater and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repaixs at its cost. I Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County. Virginia, on the day of ,19 Page 2 of 4 WITNESS THE FOLLOUJING signatures and seals: Developer: By: As State of: v County~of: ,~ ~~- , to wit: The foregoing instrument was acknowledged before me this: ~'j ;day of ~ Sao b , t A % 1//~C/ ~~ ,~~.~~~~ ~ I By: Dul}= authorized officer (typed name) Title on behalf of: Nota~y Public U p oZ a o / My Commission expires: Page 3 of 4 Title ~..~- Approved as to form: Board of Supervisors of Roanoke County, Virginia County Attorney Elmer C. Hodge County Administrator State of: Virginia County/City of: Roanoke ; to wit: The foregoing instrument was acknowledged before me this: day of 19 by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: _ Page 4 of 4 '+' `~ CORNER ~~ ~ °' LE~1 --'-R.......L.m...~ ~" , ~° ~~ VICINITY M~P~ ~~ ~~ ~~~ ~ r SSMH ~~\ ~~ ~~ it ,, ~1 ~ ~~~ ~ v' 0 , t, / ~ g ~- ~ ~ h B ~~. „~~ ~ ~-~ - 6 ~~_ `~~ ~~ `' ~ ~ ~ ".~ "`~ ~~ ~ ~'~ ' r ~~ "' i ~ ~a-- _~~, ,~-"7 ~ ~ ~~- \~ ~~~ i/ ~~nF NEW 8" SANITARY SEWER 8ti ~_ ~~~ EN ~~i '~-~ 1 / ~- < <.ti~~ ~- ~~~~`° ~Q,~<~c ~- ~ ~ Y ; , ~-, ~~ i ~ ~~ ~~~ , ~- V°oA ~-~- ,,_ ~ ~~~ ~~~ \\ C ~ _ / ~~, , T ~ ~; ~ o \`\ \\~\ ~ i r '' n l~ .~ ~~..~,;; ~ ~ SSMH y~~ R~PD . ~ ~ ~ ~a ~~ ~ ,y~~,-- r _ ; GREES ~1~~ ~ ~~ ~~\ ,G~ Q (~~. . , , a \"~: ROANOKE COUNTY PETERS CREEK COMMERCIAL PARK UTILITY & CYCLE CENTER DEPARTIVIENT ACCEPTANCE OF SANITARY SEWER FACILITY ~~ i ~~ a ~ `, ~ Cti~, ~ ~,~ ,~: A _,f ` ~~ ~\~~\ ~~ ~~~ ~ ~~ ~~ .~ ~f, _ ~ ~~~ 6~~ ~~~ ~ ~ ~_~ i g. /. ~.~ /~ .. D % ~,~ ~ - ~ ~ .~ ~, t, ~~ nt' ~ ' ~, , <~, ---~ ~~~ i <ti~~ NEW 12" WATER LINE ~~ \~ ~ ~ ~ ~~ a~ .~ .~. ,0~ ~,: ~._. ~r ~ ~,~'" V ~ ~ ~~ Q~~~,~, `y~ ~ ~~ ~ ~ ~ ~~ i, ,\ ~\ ~~ ,~~ ~ ~,~ ~ ~~~ ~ ~ ~ ~~A ~~~ ~~~~ ~~ ~- ~~~~ ~"~ ~~~ '~~ ~\a~ i \ r. ~ ~ \~ tea, 1 ~ _~ ~i ~ V t25 ~ ~ ~,~ ~ i. i ~ A~~~. ROANOKE COUNTY UTILITY DEPARTMENT CYCLE CENTER ACCEPTANCE OF WATER FACILITY `.. ~~ ~ A-020800-3. b ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 8, 2000 AGENDAITEM: RequestforapprovalofappointmenttotheRoanokeValley-Alleghany Regional Commission Metropolitan Planning Organization COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION 1. Roanoke Valley-Alleghany Regional Commission Metropolitan Planninu Organization At the January 11, 2000 meeting, the Board of Supervisors approved the 2000 appointment of Board members to Committees, Commissions and Boards. At that time, Supervisor Joseph Church was appointed to fill the unexpired three-year term of former Supervisor Fenton Harrison to the Metropolitan Planning Organization. The term will expire June 30, 2002. Since that time, Chairman McNamara has requested that Mr. Harrison be reappointed to the Metropolitan Planning Commission to complete his term. He has spoken with Supervisor Church and Mr. Harrison, both of whom are agreeable to the change. Mr. Harrison was the upcoming chair of the MPO which is involved in some significant issues. STAFF RECOMMENDATION: It is recommended that Supervisor McNamara's request to reappoint Mr. Harrison to the Metropolitan Planning Commission be approved by the Board of Supervisors. Submitted by: ~~~ Elmer C. Hodge County Administrator 1 .~• ACTION VOTE No Yes Absent Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied () Johnson _ x _ Received () McNamara_ x Referred () Minnix _ x _ To O _ Nickens x cc: File Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization 2 .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 8, 2000 RESOLUTION 020800-3.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF RONNIE W. STUMP, SHERIFF'S OFFICE WHEREAS, Ronnie W. Stump was first employed by Roanoke County on August 11, 1984, as a Correctional Officer with the Sheriffs Office; and WHEREAS, Deputy Stump retired from Roanoke County on January 1, 2000, as a Deputy Sheriff (Prisoners & Confinement), after more than fifteen years of service; and WHEREAS, Deputy Stump, after retiring from the United States Air Force with twenty-six years of service, continued to provide dedicated public service to the citizens of Roanoke County; and WHEREAS, Deputy Stump, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to RONNIE W. STUMP for over fifteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 1 .~ On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: ~- Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joe Sgroi, Director, Human Resources Gerald Holt, Sheriff 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 8, 2000 RESOLUTION 020800-3.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF SHIRLEY WAGNER, SHERIFF'S OFFICE WHEREAS, Shirley Wagner was first employed by Roanoke County on September 16, 1980, as a Correctional Officer with the Sheriffs Office ;and WHEREAS, Deputy Wagner retired from Roanoke County on December 1, 1999, as a Deputy Sheriff (Prisoners & Confinement), after more than nineteen years of service; and WHEREAS, Deputy Wagner always demonstrated a caring attitude towards the public and inmates she served; and WHEREAS, Deputy Wagner, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to SHIRLEY WAGNER for over nineteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following i .. recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: ~~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joe Sgroi, Director, Human Resources Gerald Holt, Sheriff ~~' ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 8, 2000 AGENDA ITEM: Request for approval of resolutions of appreciation upon the retirements of (1) Ronnie W. Stump and (2) Shirley Wagner, Sheriff's Office COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Human Resources Department has notified us that Ronnie W. Stump retired on January 1, 2000 and Shirley Wagner retired on December 1, 1999 from the Sheriff's Office. They were invited at the time of their retirement to attend a Board meeting to receive a resolution of appreciation, but both requested that their resolution be mailed. It is recommended that the Board approve the attached resolutions and direct the Deputy Clerk to mail to Mr. Stump and Ms. Wagner with thanks from the Board members for their many years of service to the County. Respectfully submitted, ~ ~~ Brenda J. Iton, CMC Deputy Clerk Approved by, Cf'~' Elmer C. Hodge County Administrator ACTION -VOTE No Yes Abs Approved () Motion by: Church Denied () Johnson _ _ _ Received () McNamara- _ _ Referred () Minnix _ _ _ To () Nickens _ _ _ s y ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 8, 2000 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF RONNIE W. STUMP, SHERIFF'S OFFICE WHEREAS, Ronnie W. Stump was first employed by Roanoke County on August 11, 1984, as a Correctional Officer with the Sheriffs Office; and WHEREAS, Deputy Stump retired from Roanoke County on January 1, 2000, as a Deputy Sheriff (Prisoners & Confinement), after more than fifteen years of service; and WHEREAS, Deputy Stump, after retiring from the United States Air Force with twenty-six years of service, continued to provide dedicated public service to the citizens of Roanoke County; and WHEREAS, Deputy Stump, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to RONNIE W. STUMP for over fifteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. +•~ ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 8, 2000 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF SHIRLEY WAGNER, SHERIFF'S OFFICE WHEREAS, Shirley Wagner was first employed by Roanoke County on September 16, 1980, as a Correctional Officer with the Sheriffs Office ;and WHEREAS, Deputy Wagner retired from Roanoke County on December 1, 1999, as a Deputy Sheriff (Prisoners & Confinement), after more than nineteen years of service; and WHEREAS, Deputy Wagner always demonstrated a caring attitude towards the public and inmates she served; and WHEREAS, Deputy Wagner, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to SHIRLEY WAGNER for over nineteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. ~.,. ACTION NO. ITEM NO. A-020800-3. e ~-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 8, 2000 AGENDA ITEM: DONATION OF STORM DRAINAGE EASEMENT ON PROPERTY OWNED BY MICHAEL W. HOLDREN (TAX MAP NO. 61.19-10-21) IN THE VINTON MAGISTERIAL DISTRICT TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY. COUNTY ADMINISTRATOR'S COMMENTS: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for storm drainage purposes in connection with Drainage Project P-240, Missimer Lane, Crofton Subdivision, Vinton Magisterial District of the County of Roanoke: a) Donation of storm drainage easement, of variable width, from Michael W. Holdren, property owner, (Tax Map No. 61.19-10-21) as shown on the map attached hereto (Exhibit "A"). The County's engineering staff has reviewed and approved the location and dimension of this easement. Staff recommends acceptance of these easement. 1 ~~ SUBMITTED BY: APPROVED BY: J ~ ~~~, Arnold Covey, Director Elmer C. Hodge Department of Community De elopment County Administrator ACTION VOTE No Yes Absent Approved (x) Motion by: Harry C Nickens to approve Church - x Denied () Johnson _ x Received () McNamara- x Referred () Minnix _ x To () Nickens _ x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development 2 TAX #71.07-1-34 ~~ PROPERTY OF ~ FENGL~ JERRY W. WARNER D.B. DEED BOOK I & BARBARA J. WARNER P.B. PLAT BOOK ~ ~ / / \ wo y ~• D.B. 1558, PG. 701 R/W R/C~lT A~ WAY w ~gJ.~ ~~r~ / \ I N '„ •:; ,~ EXIST. 16' PUBLIC UTILITY 3 `.~"~', EASEMENT (P.B. 7, PG. 18) ~~+ Z 1 "r.;ti. ~~ Z _ 00• N `.` j'' LOT 26 I :;:~ x.,•, Gb~, ' ;,;,:. TAX X61.19-1D-23 I '~` ~ N PROPERTY OF I I ti ; ~:; LAVERNE JACK & ~'` '~~~~ R~~ HELEN R. DEMPSEY 1D' 6' ~` ~~ ~} ~~''^". J D.B. 1252, PG. 1004 ~;` , - 8~~ ~ ~. EXIST. 16' PUBLIC -~~/ ~ I NEW 15' ~"''"'`"-' f~ ~ EXIST. IRON PIN UTILITY EASEMENT '~':~ I y ro DRAINAGE ::- '~~~`~~ ` 14.95--'"`-- (P.B. 7, PG. 1B) ,P v I EASEMENT '° :~;~~ ~ ~ 2 ~ EXIST. FRAME SHED -~"' $ __ I ~ ---- 18)~i PG 7 B ~ _ . . . 10' SEWER EASEMENT (P. XIST . ._ . E _ I_ ____ ~ W LOT 25 I a, o TAX #61.19-10-22 I a -~°o °' ~ LOT 23 PROPERTY OF I !n BETTY L. AYERS ~' `° TAX #61.19-10-20 D.B. 1396, PG. 212 I I z PROPERTY OF EXIST. 1-STORY DAVID WALTON BROWN BRICK DWELLING D.B. 1247, PG. 1636 EXIST. 25' MINIMUM I BUILDING LINE (P.B. 7. PG. 18) I ~~ "'-' ~ LOT 24 TAX #61.19-10-21~-~-. _ `~ -• PROPERTY OF - NEW 15 I MICHAEL W. HOLDREN DRAINAGE EASEMENT D.B. 1559, PG. 1746 UNE BEARING DIST. 1-2 N 38'30'55` W 113.33' _ _--~- MISSIMER LANE TO MISSIMER NOTE.S~• CIRCLE 50' R/W 1. 7H/S PLAT /S BASED ON A CURRENT f7EL0 SVRVE'Y. -~ 2. 7N/S PLAT WAS PREPARED IN7H INE BENEFIT OF A U~Ef/LED A1LE REPORT PREPARED BY MARAN• HOPK/NS ~ LEX/ON, P.O, DATED 14 NOVEMBER 1997 A/ROUGH 5 OC711BETT 1999. 3. IHE ABOVE REFERENCED UM/YETI RILE REPORT FOVJND NO EAS£MEN7~ R/Q4TS ~ WAY OR RESERI/AAONS N17N/N 7NE SCARE A'~ S~4/O UM/TED 711ZE REPGWT, NOWEIFR WERE MAY EX/ST ADD/AANAL ENCUAlE1RANCES {ff!/GK/ AfFECT THE NEW EASEMENT QPEA7ED NEREAN. ~ TOTAL AREA OF NEW 15' DRAINAGE EASEMENT = 1,7CI0 SF. 5. 7H/S WAS PREPARET7 ft7YP 7NE SOLE PURPOSE' AR' CREAIINC THE NEW 15' DRA/NAGS EASEMENT AS 57~/O{YN HEREOYV AND DOES' NOT CANSATUIE' AN ACTUAL BOUNDARY SURVEY. 6. 1HE NEW 15' DRA/NAGL~ EASEMENT SY/OM9V HEREUI/ DEFINES A/E POS/ADN Uf' AND ENLARGES THE £X/SANG 10' UNDEFINED DRA/NAGS EA.SE'MENT AS RECORDED /N P.B. 7, PG 18. PLAT SHOWING NEW 15' DRAINAGE EASEMENT BEING GRANTED TO THE CQUNTY 0~' ROANOKE BY MICHAEL W. HOLDREN ACR05S LOT 24, BLOCK 6 SECTION No. 2 "CROFTON" (P.B. 7, PG. 18) VINTON MAGISTERIAL DISTRICT i1 ~N ROANOKE COUNTY, VIRGINIA SCALE 1" 30' DATE: 26 OCTOBER 1999 l~lilJlS!#EM ASS4QlATES, P.G. ENgNEERS-SURVEYORS-PLANNERS ROANOKE, YIROIMA - PHINLIP ALAN MAR N to ~z~ ~~ o. 1 22 __ ~ TAX X71.07-1-34 L~iF31D ~ > PROPERTY OF --~ FENCE JERRY W. WARNER D.B. DEED BOOK o ~ ~ ~ y & BARBARA J. WARNER P.B. R/GHT D ~Y ~ ~ / / \ o ~j. D.B. 1558, PG. 701 ~'/H' ~nO / N ~~V ~ \ \ 'a ~ N ` ~ ~':~~::. ; EXIST. 16' PUBLIC UTILITY ~ Z ~ ~~:"~;~; ~ EASEMENT (P.B. 7, PG. 18) a° Z ~ "'r' gyp. - : ~t~f~\ ~ .l.a J: LOT 26 ~~~~` ~,.;~., Gb~. TAX #61.19-1D-23 <.' ' °~~~ -`~ ~ PROPERTY OF •~^ ~'`~ ~ LAVERNE JACK & I ``•`~~;.: ~; s~.;_, y~. HELEN R. DEMPSEY 10 6 `r;~.~.:'`:.:'.;°_ ,• `3800` D.B. 1252, PG. 1004 \~;~,. ?•<~~}" ~ ~ ,; . _.~.~ ~.., EXIST. 16' PUBLIC ~ I NEW 15' ~ '• r ~ EXIST. IRON PIN UTILITY EASEMENT v N DRAINAGE ~~'~~'-~'~~:~ 14.95'---"- (P.B. 7, PG. 18) ~.~: ° l EASEMENT .:4. ~ ~=.'.. 2 o .. ,,. fem. ~ EXIST. FRAME SHED J-- I ~ ~ ~ ._._ ---- ____ II EXIST. 10' SEWER EASEMENT (P.B. 7, PG. 18) ~ ._. I ~ I ~ LOT 25 a, o TAX #61.19-10-22 I I N -~°, PROPERTY OF °' ;n` LOT 23 BETTY L. AYERS °.° TAX #61.19-10-20 D.B. 1396, PG. 212 I I z PROPERTY OF EXIST. 1-STORY DAVID WALTON BROWN I BRICK DWELLING D.B. 1247, PG. 1636 EXIST. 25' MINIMUM BUILDING LINE LOT 24 (P.B. 7, PG. 18) ~ ~. TAX #6L19-10-21- _• --•~-"'-' ~~ PROPERTY OF NEW 15' I MICHAEL W. HOLDREN DRAINAGE EASEMENT D.B. 1559, PG. 1746 LINE BEARING DIST. A-020800-3.f ACTION NO. ITEM NO. .~ ~o AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 8, 2000 AGENDA ITEM: DONATION OF STORM DRAINAGE EASEMENT ON PROPERTY OWNED By CRAIG A. AND CAROL W. SNYDER (TAX MAP NO. 36.20-02-09) IN THE CATAWBA MAGISTERIAL DISTRICT TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY. COUNTY ADMINISTRATOR'S COMMENTS: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for storm drainage purposes in connection with Cove Road road and drainage improvements, Montclair Estates, Catawba Magisterial District of the County of Roanoke: a) Donation of storm drainage easement, of variable width, from Craig A. and Carol Snyder, property owners, (Tax Map No. 36.20-02-09) as shown on the map attached hereto (Exhibit "A"). The County's engineering staff has reviewed and approved the location and dimension of this easement. Staff recommends acceptance of these easement. 1 SUBMITTED BY: Arnold Covey, Director Department of Community APPROVED BY: Elmer C. Hodge pment County Administrator ACTION VOTE No Yes Absent Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied () Johnson _ x _ Received () McNamara- x Referred () Minnix _ x To () Nickens _ x _ cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development 2 METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A `I COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. COVE READ S 42°08'00' E 7,50' ''~~~ 54.65"\\ c ~,@ \ ~~ ~ \ M~ ~\ \ :.•.•.\ \ :•: L=15.00' i'~'~ ~ n°~ ~ ^r.::• EXISTING 35' S.S. EASEMENT ; ®. n ~ PR^PERTY ^F m :RAIG A. & CAR^L W. SNYDER DB,1419 PG.8533 ~ g r TAX MAP No, 36.20-2-9 LOT 7 SEC. 7 M^NTCLAIR EST. P,B.9 PG.22 f„ t•:•. 5706 C^VE RD. f},~ r.•~c N 42'08'00' W ;W DRAINAGE EASEMENT (170.93 SQ.FT.> TAX MAP 36,20-2-10 LOT 8 EXISTING 5' D.E. .W DRAINAGE EASEMENT TAX MAP 36.20-2-35 L^T 6 SEC, 3 TAX MAP N0. 36_20=2_9 _._ ~~~ tr SCALE: __ 1 "= 4 0' PLAT SHOWING NEW DRAINAGE EASEMENT BEING CONVEYED TO R~ANOKE COUNTY BY CRAIG A, & CAROL W. SNYDER EXISTING 10' D.E. TO BE VACATED - w o- 0 TAX MAP 36.20-2-8 i. c LOT 6 Z EXISTING D.E. TAX MAP 36,20-2-34 L^T 7 SEC. 3 PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 07_18-96 _ REVISED: 10-18-97 G~\CAD\ROADS\DIPLOMAT ~ ~ ~ A-020800-3 . g ACTION NO. `^~' ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 8, 2000 AGENDA ITEM: Request for acceptance of the Compliance Improvement Grant 00- A3530JJ99 from the Department of Criminal Justice Services. COUNTY ADMINISTRATOR'S COMMENTS: o~~~M~ ~.wl ;L ~~h BACKGROUND: The Sheriff's Office has received approval for grant money from the Department of Criminal Justice Services for a temporary on-call juvenile supervision/transportation program. This program will provide funds for salaries of deputies who will provide transportation to and from other facilities within the state and provide care and supervision in approved unsecured areas of the facility for scheduled court appearances in the Roanoke County Court System. Coyner Springs is under construction and due to reopen in 2000. Currently, we are making eight hour round trips throughout Virginia for housing needs. Roanoke County for the overtime incurred transporting juveniles. SUMMARY OF INFORMATION: The grant was approved by letter on December 21, 1999. The grant period is from January 1, 2000 through December 31, 2000. The total amount of the grant is in the amount of $15,000 in Federal Funds and requires no additional funding from the Board of Supervisors. The funds will be used to reimburse FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: funds. Respectfully submitted, Gerald S. Holt Sheriff Staff recommends the acceptance of the awarded Appro d by, Elmer C. Ho ge County Administrator f~ r ACTION Approved (x) Motion by: Harry C. Nickens to approve Denied ( ) Received O Referred ( ) To ( 1 cc: File Gerald Holt, Sheriff Diane D. Hyatt, Director, Finance 2 ,.~. VOTE No Yes Absent Church _ x _ Johnson _ x _ McNamara- x Minnix _ x _ Nickens x ACTION NO. A-020800-3.h ITEM NUMBER J-8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 8, 2000 AGENDA ITEM: Confirmation of Committee appointment to the Board of Zoning Appeals COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Board of Zoning Appeals At the February 8, 2000 Board of Supervisors meeting, Supervisor Johnson added the nomination and confirmation of W. Eric Thomas to the Board of Zoning Appeals on behalf of Supervisor Nickens. Mr. Thomas will represent the Vinton Magisterial District and complete the unexpired term of Herbert Snyder who has resigned. This term will expire June 30, 2000. STAFF RECOMMENDATION: It is recommended that the above appointment be confirmed by the Board of Supervisors. Approved by, ~~~'Y !~''L- Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Absent Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied () Johnson _ x Received () McNamara- x Referred () Minnix _ x _ To () Nickens _ x _ cc: File Board of Zoning Appeals File 1 ~' GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Unaudited Beginning Balance at July 1, 1999 $6,750,027 Results of Operations for 1998-99 1,058,946 Audited Beginning Balance at July 1, 1999 7,808,973 Oct 12, 1999 Consultant for regional refuse collection study Balance at February 8, 2000 Changes below this line are for information and planning purposes only. Balance from above (17,558) of General Fund Revenues 5.94% $7,791,415 6.85% ~ $7,791,415 $7 791,415 6.85% «4.. « 4L. o Note: On December 18, lyyU, the t~oara or supervisors auujncu a ~~~ ~~a~~~.,L~ ~~ •~ •-~--- ~--- General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1999 2000 General Fund Revenues $113,709,991 6.25% of General Fund Revenues $7,106,874 Respectfully Submitted, Diane D. Hyatt Director of Finance Approved By, Elmer C. Hodge County Administrator M:\Finance\Common\B oard\Gen99. WK4 f V ' CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Balance from June 22, 1999 Board meeting Dixie Caverns Recovery Sale of land and equipment during 1998-99 Unaudited Beginning Balance at July 1, 1999 Nov 9, 1999 Transfer from General Fund for 1998-99 expenditure savings (with $40,646 reserved for pending rollovers) Sept 14, 1999 Advance Auto performance agreement '~ (This money will be reimbursed to the capital fund from future tax collections) Oct 26,1999 Purchase of land adjacent to Vinyard Park II Balance at February 8, 2000 Respectfully Submitted, Diane D. Hyatt Director of Finance Approved By, ~/ ~°~ Elmer C. Hodge County Administrator Amount $11,042.93 137,500.00 354,643.16 503,186.09 384,832.00 (226,650. (41,000.00) 09 M:\Finance\Common\Board\Cap99.WK4 /Y-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1999-2000 Original Budget $100,000.00 27, 1999 General Fund share of VACO/ VML assessment for AEP negotiations (4,749. 'July 27, 1999 Green Hill soccer field (47,000. Dec 21, 1999 Presidential primary election (15,410. 21, 1999 Overtime for Ft. Lewis Mountain fire (20,617. Balance at February 8, 2000 Respectfully Submitted, ~~~_ ~~~~ Diane D. Hyatt Director of Finance Approved By, Elmer C. Hodge County Administrator $12,223.15 I M:\Finance\Common\Board\Board99.WK4 ~"`~ FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Amount Savings from 1996-97 debt budget Transfer from County Capital Projects Fund FY97-98 Original budget appropriation me 23, 1998 Savings from 1997-98 debt fund FY98-99 Original budget appropriation FY99-200 Original budget appropriation Less increase in debt service ovember 9, 1999 Savings from 1998-99 debt fund Balance at February 8, 2000 The following funds have been temporarily advanced from this fund will be reimbursed with future bonds issues: Balance from above $7,380,323 Land purchase and site work for new South County high school (4,000,000) Science Labs (2,170,600) $1,209,723 ote :These advances will be reimbursed with the 1999 Fall VPSA Bond Sale. Respectfully Submitted, Diane D. Hyatt Director of Finance Approved By, ~- /~ Elmer C. Hodge County Administrator 80.323.00 $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 2,000,000 (1,219,855) 780,145.00 495,363.00 M:\Finance\Common\Board\Schoo199.WK4 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 8, 2000. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of January 31, 2000. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: BANK OF AMERICA 1,982,036.11 BRANCH BANKING & TRUST 3,802,173.66 WHEAT 1ST UNION 990,133.33 6,774,343.10 CERTIFICATE OF DEPOSITS: FIRST AMERICAN 100,000.00 SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 200,000.00 COMMERICAL PAPER: BANK OF AMERICA 973,006.94 PAI N E-WEB BER 4, 957, 553.89 SUNTRUST 992,532.22 WACHOVIA 1,977,679.17 WHEAT 1ST UNION 990, 975.00 9, 891, 747.22 LOCAL GOVT INVESTMENT POOL: GENERAL FUND 7,801,223.22 RESOURCE AUTHORITY 1,865,815.04 9,667,038.26 MONEY MARKET: CRESTAR 6,357,838.78 FIRST UNION 2,042,181.43 PAI N E-WEBBER 2, 736,226.31 11,136,246.52 CASH INVESTMENTS: CRESTAR 14, 051,455.01 LB&T 3,176,114.11 MENTOR - G.O. 5,334,487.12 MENTOR - R.A. 5,681,136.74 WACHOVIA 2,304,550.36 30,547,743.34 GOVERNMENT WACHOVIA 989,990.00 WHEAT 1ST UNION 991,983.33 1,981,973.33 TOTAL 70,199,091.77 Page 1 of 2 ACTION NO. ITEM NUMBER a~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 8, 2000. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of January 31, 2000. COUNTY ADMINISTRATOR'S COMMENTS: STAFF RECOMMENDATION: Respectfully Submitte by ,' .- r r ~~ ~, ~ , ~` Alfred C. Anderson County Treasurer ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To () Approved by: Elmer C. Hodge County Administrator Church Johnson McNamara Minnix Nickens Page 2 of 2 VOTE No Yes Abs • ITEM NUMBER ~'' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 8, 2000 AGENDA ITEM: Work Session on County Administration Goals COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: ACTION NO. We have scheduled a work session for this meeting to review the goals set for County Administration in July of last year. I am pleased to report that progress has been made in many of these areas due to a lot of effort by the Board and County staff. We have provided highlights of the work that has been accomplished for most of these objectives. The staff and I plan to discuss these with you in greater detail at the work session. I appreciate the support you have provided and look forward to reviewing this with you. If we need to modify any of these goals and objectives, or add others, it would be good to do so at this meeting. Submitted by: Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) No. Yes Abs Church Johnson _ - _ McNamara- - _ Minnix _ _ - Nickens _, _ - ~_ I County Administration FY 2000 The County Administration and Assistant County Administrators manage the daily operations of Roanoke County government and serve in an advisory capacity to the Board of Supervisors. Mission The County Administration will execute uniformly the policies established by the Board of Supervisors, advise and recommend to the Board actions that meet the changing needs of citizens, administer the daily operations of government, and present a balanced annual budget for consideration by the Board. CORE GOAL: TO PROVIDE THE BOARD WITH ACCURATE, TIMELY INFORMATION ON WHICH TO BASE ITS DECISIONS. Objectives: To formulate effective bimonthly Board meeting agendas that provide a structure to address pertinent issues and to serve best the interests of county residents and business. To keep the Board constantly appraised of community events and County projects and services. To provide the Board with strategic information that enhances decision-making. / Added periodic status reports on County projects to agenda. / Agendas and Action Agendas are now on the Board of Supervisors Web Site. / Investigating a computerized Citizen Complaint systems currently in several Virginia localities. / Computerized index of Board actions and minutes available for research CORE GOAL: TO FACILITATE ECONOMIC DEVELOPMENT THAT INCREASES THE NUMBER AND QUALITY OF JOBS AVAILABLE TO RESIDENTS OF ROANOKE COUNTY AND THE ROANOKE VALLEY. Objectives: To prepare the Center for Research and Technology for marketing which includes water, sewer, access road, and entrance-way to secure initial occupant(s). To identify and recruit occupants for other economic development projects including existing businesses, Palley Gateway Business Park, McDonald Farm, and Valley TechPark. To update long-term economic development strategies identifying development sites, means for acquisition, and potential effects on the local economy. To promote tourism as an economic development opportunity including the start of construction of a new Parkway Interpretive Center. Center for Research & Technolo~y 'r / The water line construction is 30% complete on Glenmary Drive. / Borings are being completed for the sewer line on Glenvar Heights Boulevard. / Bids for the Entrance Road at the end of Glenmary Drive were opened on Wednesday, February 2, 2000. / Marketing brochure is being printed Valley_Gateway Business Park / Shell Building is currently under contract to Dragon Chemical. McDonald Farm / Has been rezoned to Planned Technology Development District. Va11e~Techpark / With the location announcements of Lincra, USA and Salem Vent, Valley TechPark is officially at capacity. Tourism Development Blue Ride Parkway Interpretative Center / Conducted an interior study and applied for TEA 21 grant. / Bids for construction have been received and are being reviewed. Target, Identify and Recruit Companies for other projects / Existing Industry Visitation Program: Economic Development's program of visiting major industries and large service firms continues to connect staffwith companies to identify expansion opportunities and strengthen working relationships. CORE GOAL: TO PROMOTE AHIGH-QUALITY, EFFICIENT SCHOOL SYSTEM THROUGH COOPERATION AND INTERACTION WITH THE ROANOKE COUNTY SCHOOL BOARD AND ADMINISTRATION Objectives: To work in partnership with the School Board and administration to make the best use of available funds in providing cost effective educational opportunities for the children of Roanoke County. To implement fully, in conjunction with the School Board, the Blue Ribbon Committee's Phase I School Construction Program including identification and provision of essential funds necessary for operations and capital expenses related to the new construction. / Will update debt schedules and present financial plan to the School Board and Board of Supervisors within 30 days. CORE GOAL: TO DEVELOP INNOVATIVE FISCAL AND PERSONNEL MANAGEMENT STRATEGIES TO ENSURE THAT ROANOKE COUNTY HAS A HIGH LEVEL OF PUBLIC SAFETY. • 2 ~_ i ~Ob~,ectives• To maintain the number of volunteer hours for fire and rescue services. To pursue alternative revenue sources to enhance fire and rescue services. / Reviewed our recruitment and retention program. / Increased Recruitment and Retention budget by 45%. / Co-sponsoring a 1-day seminar on recruitment and retention with the State Fire Chiefs Association of Virginia to beheld in Roanoke during the month of March. / Develop a strategic plan and implement in July. / Work Session planned with Board of Supervisors on March 14"' on potential revenues sources. CORE GOAL: TO RECRUIT AND RETAIN INNOVATIVE AND EFFECTIVE PERSONNEL FOR ROANOKE COUNTY WHILE MAINTAINING THE EXISTING NUMBER OF FULL TIME EQUIVALENT EMPLOYEES Objectives: To develop and implement an employee performance appraisal system that establishes accountabilities for each employee related to the organizational and departmental missions and goals. Conduct market research as necessary to ensure competitive salary and benefit levels enabling the County to recruit and retain effective employees. To educate employees about their full compensation package. / Pilot program on the proposed appraisal system was conducted with a select group of supervisors. System was implemented in fall of 1998. / Developing a letter to send to the employees that lists the dollar amount of all the benefits that are provided for them. / The Roanoke Health Insurance Consortium is in the process of bidding joint health insurance for the Roanoke Valley. / Benefit information and the Classification Plan is now on the Intranet / Human Resources has reviewed market survey data for year 2000 to determine competitiveness of Roanoke County classification plan and benefits. CORE GOAL: TO ENGAGE IN COOPERATIVE AGREEMENT WITH REGIONAL ENTITIES THAT IMPROVE SERVICE LEVELS OR LOWER THE COST OF SERVICE PROVISION. Objectives To facilitate solutions to regional water and sewer issues that will reduce the current rates paid by Roanoke County residents. To negotiate proactive solutions to long-range water issues with surrounding localities, eliminating case-by-case negotiations in times of crisis that will benefit the entire 3 1 valley. To examine the potential benefits from regionalization of other services (e.g., solid waste, fire and rescue, library, etc.). Water and Sewer Issues / The regional wastewater plant/interceptor project is coming to a close. Plant construction is complete and the interceptor sewer line is scheduled to be completed by the first part of April. / Roanoke City was able to obtain needed source capacity, while Roanoke County obtained transmission capabilities and eliminated the required purchase of water. / These changes will allow Roanoke County to have a water rate reduction beginning in July 2000 / Roanoke County is actively participating with Roanoke City, City of Salem, Town of Vinton, Botetourt County (possibly Bedford County) and the Roanoke Valley-Alleghany Regional Commission to develop a Roanoke Valley Regional Long-Range Water Supply. Solid Waste / Reviewed project plan, current services, factors affecting current service delivery, and factors affecting the success of a regional collection system. / Evaluated each localities current solid waste collection practices using focus groups and site visits. / R. W. Beck presented findings/observations from focus groups and site visits at January meeting. / R. W. Beck will present cost model, analysis of each localities three scenarios and develop overview of regional service system characteristics and issues in February. CORE GOAL: TO COORDINATE MASTER PLANNING, COMMERCIAL ZONING, AND SERVICE DELIVERY CONSIDERATIONS REGARDING FUTURE TRANSPORTATION INITIATIVES. Objectives To master plan all existing and proposed interstate interchanges to maximize economic development potential in the county. To determine the impact on service delivery and quality of life issues from the proposed widening of Interstate-81 and proposed construction of Interstate-73. / Dixie Caverns/I-81 interchange study (Exit 132): Analyzed existing land use conditions, convened citizen focus group to recommend alternative future land use designations. / Drafting guidelines to allow additional vacant land to be designated industrial • 4 ~~ Hanging Rock/I-81 interchange study (Exit 141): Analyzed existing land use conditions, convened citizen focus group to recommend guidelines. / Hollins/Plantation Road/I-81 interchange (Exit 146): Initial community meeting held on January 24. Schedule is to be completed by end of June 2000. • • 5 ROANOKE COUNTY REVISED PERFORMANCE APPRAISAL PROGRAM ELEMENTS OF AN EFFECTIVE ACTIONS TOWARD MEETING THE PERF. APPRAISAL PROGRAM 1999 GOAL FOR ROANOKE CO. Commitment to the importance of the activity of holding employees accountable Perf. appraisal form which is effective in holding employees accountable and encourage development of strengths and weaknesses Competent Management trained on how to effectively use the form and give objective feedback about performance including developmental plans. An effective HR information system that tracks and monitors perf. management scores. Performance Management Data provided to departmental management about departmental perf. appraisal scores that holds Board of Supervisors set goal for 1999 to improve Perf. Appraisal System. New PA Form was redesigned and currently in use. Easier to use and understand, and developed around the employee's job description and accountabilities. Twenty-five training sessions for management on how to use new appraisal. One general training session in June 1999 with all management at the Holiday Inn with Va Tech's Dr. Kurstedt on Coaching Performance. Ongoing and continuing training sessions for management conducted by HR on How to Conduct Effective Performance Appraisals. New Lawson Payroll/HR Info. System allows tracking of performance appraisal scores. HR monitors and analyzes results. Performance appraisal scores are currently being entered into the system and perf. appraisal reports are currently being developed. management accountable for performance assessment. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 8, 2000 RESOLUTION 020800-4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Closed Session File P ANO,f-F ,r `~ i~~~._ 1 MARY H. ALLEN, CMC CLERK TO THE BOARD ..,-~~:n ,~: ~:, C~o~tx~#~ ~~ ~a~xx~~~e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 February 9, 2000 1 38 Mr. W. Eric Thomas 4106 Horsepen Mountain Drive Vinton, VA 24179 Dear Mr. Thomas: BRENDA J. HOLTON DEPUTY CLERK I am pleased to inform you that, at their meeting held on Tuesday, February 8, 2000, the Board of Supervisors voted unanimously to appoint you to the Board of Zoning Appeals to represent the Vinton Magisterial District. You will be .completing the unexpired portion of the five year term of Mr. Herbert H. Snyder who has resigned. This term will expire on June 30, 2000. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~- Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosures cc: Tim Beard, Secretary, BZA Steven A. McGraw, Clerk, Circuit Court ® q F~ P ANO,`-~ COUNTY ADMINISTRATOR ELMER C. HODGE (540)772-2004 G ti ' p Z a 1838 Cnn~xrx~ .af ~n~xx~~C~e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 BOARD OF SUPERVISORS JOSEPH McNAMARA, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX, VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT JOSEPH B. "BUTCH" CHURCH CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT February 9, 2000 Ms. Shirley Wagner 7004 Peters Creek Road #21 Roanoke, VA 24019 Dear Ms. Wagner: (540)772-2005 Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the February 8, 2000 Board Meeting. On behalf of the Board of Supervisors of Roanoke County and its citizens, I wish to offer my appreciation for your many years of capable, loyal and dedicated service to the County. I am pleased to send you this resolution, a r± notification that Roanoke County has purchased a $100 Savings bond in recogniti(~n of~ouryears of employmentwith the County. This bond will be forwarded to yow frorrf the Federal Reserve Bank at a later date. If you would like to have your resolution f~ rimed, please bring it to the Clerk's Office, at the Roanoke County Administration, iilding, 5204 Bernard Drive, at any time. It has been our experience that framed solutions may be damaged when mailed. On behalf of each member of the Board and the citizens of Roanoke County, please accept this Resolution and savin~~s bond with our best wishes for a productive retirement and continued succe ~s in the future. Sincerely, <.~~, J seph McNart'~ara, Chairman Roanoke Couni;;y Board of Supervisors Attachment bjh . cc: Joseph Sgroi, Director, Human Resou~t;es Gerald Holt, Sheriff Internet E-Mail Internet E-Mail ® Recycled Paper bos~www.co.roanoke.va.us ehodge ~ www.co. roanoke.va.us ~ R ANp,~.~ ti z c~ z a rasa COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 February 9, 2000 Mr. Ronnie W. Stump 4754 Tobey Road Salem, VA 24153 Dear Mr. Stump: (540) 772-2005 Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the February 8, 2000 Board Meeting. On behalf of the Board of Supervisors of Roanoke County and its citizens, I wish to offer my appreciation for your many years of capable, loyal and dedicated service to the County. I am pleased to send you this resolution, and notification that Roanoke County has purchased a $100 Savings bond in recognition ofyouryears of employmentwith the County. This bond will be forwarded to you from the Federal Reserve Bank at a later date. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. On behalf of each member of the Board and the citizens of Roanoke County, please accept this Resolution and savings bond with our best wishes for a productive retirement and continued success in the future. Sincerely, ,.R.c~.• Joseph McNamara, Chairman Roanoke County Board of Supervisors Attachment bjh cc: Joseph Sgroi, Director, Human Resources Gerald Holt, Sheriff C~~~x~~ a~ ~~~~ BOARD OF SUPERVISORS JOSEPH McNAMARA, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT ODELL "FUZZY" MINNIX, VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT JOSEPH B. "BUTCH" CHURCH CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Intemet E-Mail Internet E-Mail ® Recycled Paper bos~www.co.roanoke.va.us ehodge ®www.co.roanoke.va.us CIRCLE WINNERS -MAY 1998 -DECEMBER 19 9 Eric Steve Wilson -General Services Recommended an improvement to the automated refuse trucks to reduce the cost associated with breakdowns. Estimated three-year savings - $31,437 Becky Fralin -MIS Suggested purchasing additional copies of programming guide to reduce number of photocopies. Estimated three-year savings - $3,723 Lee Gearheart - Communi , Development proposed and implemented a refill system to the Hewlett Ink Jet cartridges instead of purchasing new cartridges. Estimated three-year savings - $6,279 Brenda Holton -Board of Supervisors Reduced staff time, copying costs and postage expenses by e-mailing Board of Supervisors meeting agenda. Estimated three-year savings - $6,370 David Holladay -Community Development Suggested e-mailing legal ads to the Roanoke Times, thereby receiving a 5% to 10% discount, depending on when they are e-mailed. Estimated three-year savings - $2,880 Jan Kill~ore -Purchasing Suggested e-mailing bids and request for proposals to the Roanoke Times to reduce costs estimated three-year savings - $9,169 Billy Greenway -General Services Discontinued use of separate time clock for custodial staff which saved staff time and and equipment costs. Estimated three year savings - $3,922 Leon Hopkins -General Services Suggested joining Ford Service Quality Fleet Care program to save money on repairs to the County fleet, and provide access to training with little or no cost to the County. Estimated three-year savings - $30,000 Tony Noel -General Services Suggested selling surplus tires to used tire distributors instead of disposing of them. Estimated three-year savings - $7,500 William Agee -General Services Recommended replacing the existing phone system in the Administration Center which would reduce the number of phone lines and maintenance expenses Estimated three-year savings - $28,092 O~ ROANp,1.~ ~. A ~ ° °v - a 1838 ~~E~e DEPARTMENT OF HUMAN RESOURCES IviEMQRANDUN TO: Distribution FROM: Nancy Mitchell SUBJECT: CIRCLE Winners DATE: January 19, 2000 0 Congratulations... you are one of the top 10 CIRCLE winners for the period of May 1998 -December 1999. The Board of Supervisors will be recognizing you at 3:00 p.m. on February 8 in the first floor board meeting room at RCAC. Don't worry... you will not have to make a speech...this will not hurt! Please mark your calendar to be in attendance with your department head for this recognition. A group picture of winners will be made after the recognition ceremony. If you have any questions, please call me at 772-2018 Ext. 347. Distribution Steve Wilson Becky Fralin Lee Gearheart Brenda Holton David Holladay Jan Killgore Billy Greenway Leon Hopkins Tony Noel William Agee C: Elmer Hodge Joe Sgroi Department Head Elaine Carver David Chandler Arnold Covey Mary Allen / Gardner Smith P.O. BOX 29800 • ROANOKE, VIRGINIA 24018-0798 • (540) 772-2018 • FAX (540) 776-7130 ®Recydea -- County Adminis#ra#ion FY 2000 The County Administrator and Assistant County Administrators manage the daily operations of Roanoke County government and serve in an advisory capacity to the Board of Supervisors. Mission The County Administration will execute uniformly the policies established by the Board of Supervisors, advise and recommend to the Board actions that meet the changing needs of citizens, administer the daily operations of government, and present a balanced annual budget for consideration by the Board. Ob,~ectives • To formulate effective bimonthly Board meeting agendas that provide a structure to address pertinent issues and to serve best the interests of county residents and businesses. • To keep the Board constantly apprised of community events and County projects and services. To provide the Board with strategic information that enhances decision-making. Objectives '~ ~~ ~ To prepare the Center for Research and Technology for marketing which includes ~~-~ water, sewer, access road, and entrance-way to secure initial occupant(s). • To identify and recruit occupants for other economic development projects including existing businesses Valley Gateway Business Park, McDonald Farm, and Palley TechPark. • To update long-term economic development strategies identifying development sites, means for acquisition, and potential effects on the local economy. • To promote tourism as an economic development opportunity including the start of construction of a new Parkway Interpretive Center. tC ~~~ r • County Administration-continued Objectives • To work in partnership with the School Board and administration to make the best use of available funds in providing cost effective educational opportunities for the children of Roanoke County. • To implement fully, in conjunction with the School Board, the Blue Ribbon Committee's Phase I School Construction Program including identification and provision of essential funds necessary for operations and capital expenses related to the new construction. Objectives I~ To maintain the number of volunteer hours for fire and rescue services. ~ f' To pursue alternative revenue sources to enhance fire and rescue services. ;, .~ , ~~~ ~" k~ i ~,~1~~"' Objectives ~ To develop and implement an employee performance appraisal system that establishes accountabilities for each employee related to the organizational and departmental missions and goals. • Conduct market research as necessary to ensure competitive salary and benefit levels enabling the County to recruit and retain effective employees. ~• To educate employees about their full compensation package. Objectives • To facilitate solutions to regional water and sewer issues that will reduce the current rates paid by Roanoke County residents. • To negotiate proactive solutions to long-range water issues with surrounding localities, eliminating case-by-case negotiations in times of crisis that will benefit the entire valley. • To examine the potential benefits from regionalization of other services (e.g., solid waste, fire and rescue, library, etc.). t County Administration-continued ~~ ~~ ~~ • Ob~ctives To master plan all existing and proposed interstate interchanges to maximize economic development potential in the county. To determine the impact on service delivery and quality of life issues from the proposed widening of Interstate-81 and proposed construction of Interstate-73. • To: adm01/ech, adm01/drp, adm01/jjs, adm01/mjc, adm01/jww, Rick BUrch adm01/ddh Subject: Work Session on Administration Goals Date sent: Tue, 1 Feb 2000 10:33:04 At the Feb. 8 meeting, there is a work session on the goals established for County Administration in 1999. I have attached a copy of the goals. If you are receiving this a-mail, Elmer has asked that you prepare 3 or 4 bullets of what you or your department has accomplished on the objectives with your name beside them. You can e-mail the bullets to me or attach them as a file. Elmer is going to prepare a board report that includes your bullets. Also, please attend the work session and plan to spend about 3 minutes describing your bullets in slightly more details. Any questions? Contact ECH or me. Mary Allen -- 1 -- Tue, 1 Feb 2000 10:33:05 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA FEBRUARY 8, 2000 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution congratulating the top winners of the CIRCLE Suggestion Program from May 1998 to December 1999. 1 D. BRIEFINGS E. NEW BUSINESS F. FIRST READINGS OF ORDINANCES G. SECOND READING OF ORDINANCES H. PUBLIC HEARINGS I. APPOINTMENTS 1. Board of Zoning Appeals 2. Building Code Board of Adjustments and Appeals 3. Commission for Senior and Challenged Citizens 4. Highway and Transportation Safety Commission 5. League of Older Americans -Advisory Council 6. Library Board 2 J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -September 28, 1999 2. Request from Police Department of acceptance of the Bureau of Justice Assistance (BJA) $31,454 block grant for law enforcement support. 3. Donation of storm drainage easement on property owned by Michael W. Holdren (Tax Map No. 61.19-10-21) in the Vinton Magisterial District. 4. Donation of storm drainage easement on property owned by Craig A. and Carol W. Snyder (Tax Map No. 36.20-02-09) in the Catawba Magisterial District. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3 3. Board Contingency Fund 4. Future School Capital Reserve O. REPORTS AND INQUIRIES OF BOARD MEMBERS P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Review of Goals established in July 1999. Q. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A R. CERTIFICATION RESOLUTION S. ADJOURNMENT TO TOUR CONSTRUCTION SITES IN ROANOKE COUNTY _ ~` --' l,.c~ ~h --_ ~--~_.c_ ~ ~ 4 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA FEBRUARY 8, 2000 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS ~1. Resolution congratulating the top winners of the CIRCLE "' Suggestion Program from May 1998 to December 1999. /~~ ~ 1 D. BRIEFINGS E. NEW BUSINESS F. FIRST READINGS OF ORDINANCES 1. First reading of ordinance authorizing the vacation of a portion of an existing 15-foot sanitary sewer easement and acceptance of a relocated portion of the same easement across Lot 17, Section 1, Phase III, Ruxton of Roanoke (Plat Book 9, Page 142, Tax Map No. 87.10-1-17) in the Cave Spring Magisterial District. (Arnold Covey, Directory of Community Development) G. SECOND READING OF ORDINANCES H. PUBLIC HEARINGS G~~ G I. APPOINTMENTS ~--- 1. Board of Zoning Appeals ~" 2. Building Code Board of Adjustments and Appeals 3. Commission for Senior and Challenged Citizens 4. Highway and Transportation Safety Commission 5. League of Older Americans -Advisory Council 6. Library Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 2 ~~~~~~°~ 1. Approval of minutes -September 28, 1999, October 12, 1999, ~" t~ '=~ -,;, ~~~ Request from Police Department of acceptance of the Bureau of Justice Assistance (BJA) $31,454 block grant for law J enforcement support. 3. appointment to the Roanoke Valley-Alleghany egional Commission Metropolitan Planning Organization. 4. Adoption of resolutions of approval upon the retirements of: /~~~`~`~ (a) Ronnie W. Stump, Sheriff's Office ~'' (b) Shirley Wagner, Sheriff's Office 5. Donation of storm drainage easement on property owned by Michael W. Holdren (Tax Map No. 61.19-10-21) in the Vinton Magisterial District. 6. Donation of storm drainage easement on property owned by Craig A. and Carol W. Snyder (Tax Map No. 36.20-02-09) in the _ Catawba Magisterial District. ~ , , , ~ ,, ' ~ ,. f_ K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve O. REPORTS AND INQUIRIES OF BOARD MEMBERS P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 3 1 1. Review of Goals established in July 1999 Q. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (7) Legal, consultation with legal counsel, regarding specific legal matter requiring the provision of legal advice, namely Procurement bids, Blue Ridge Parkway Interpretative Center. ~ ~~;~, R. CERTIFICATION RESOLUTION S. ADJOURNMENT TO TOUR CONSTRUCTION SITES IN WEST ROANOKE COUNTY 4 C 0 V E R FAX S H E E T Clerk to the Board To: Mary Parker Fax #: 853-1145 Subj : Feb. 8 Agenda -Joint Meeting Date: February 4, 2000 Pages: 3 COMMENTS: Mary, attached is the agenda for the Joint Meeting on February 8. The meeting will begin with lunch at 12 noon and be held on the 4th floor. I will need a headcount from you Monday morning on how many city people will be attending so we can let the caterer know. Thanks. From the desk of... Mary H. Allen, CMC/AAE Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Phone: 540-772-2003 Fax: 540-772-2193