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HomeMy WebLinkAbout4/11/2000 - RegulargOANp,~ A _ c~ a2 ~~~~ ~~ ~r~xxY~.~t.~ Baas 2f/az(et y Docu~re~st -.Su~yect to ,~evia,~o~ ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA APRIL 11, 2000 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ALL PRESENT AT 3:00 P.M. 2. Invocation: Gardner Smith Director of Purchasing 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH -POSTPONE ITEM E-4 UNTIL AFTER CLOSED MEETING PMM -ADDED CLOSED MEETING ITEMS 2.1-344A (7 LEGAL MATTER CONCERNING ITEM E-4; 2.1-344A(7) LEGAL MATTER CONCERNING CONTRACT NEGOTIATIONS -SHELL BUILDING: 2.1- 1 ® Recyded Paper C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS Proclamation declaring the week of April 10 - 16, 2000 as Public Safety Telecommunicators Week and recognizing the Public Safety Telecommunicators of Roanoke County. PROCLAMATION PRESENTED TO SHARON REYNOLDS, SHARON BROWN, P 2. Revised Resolution of Appreciation upon the retirement of Walter Delaney, Sheriff's Office R-041100-1 JBC MOTION TO ADOPT RESO URC ACCEPTED BY WALTER DELANEY D. BRIEFINGS NONE E. NEW BUSINESS Request for approval of the Roanoke Valley Resource Authority budget for the fiscal year 2000-2001. (Diane Hyatt, Finance Director) R-041100-2 HCN MOTION TO ADOPT RESO URC 2. Request for approval of the Roanoke Regional Airport Commission budget for fiscal year 2000-2001. (Diane Hyatt, Finance Director) R-041100-3 HOM MOTION TO ADOPT RESO URC 3. Request for approval of health insurance program for fiscal year 2000-2001. (Diane Hyatt, Finance Director) A-041100-4 HCN MOTION TO APPROVE HEALTH INSURANCE PROGRAM URC 2 4. Request for approval and authorization to execute revised and new contracts concerning a Community Development Block Grant related to the Advance Auto Parts project. (Joyce Waugh, Assistant Economic Development Director) ACTION TAKEN FOLLOWING CLOSED MEETING F. FIRST READINGS OF ORDINANCES First reading of an ordinance to vacate as public right-of-way a portion of Valleypark Drive, a portion of the 15 foot public utility easement and a portion of the 20 foot water line easement as recorded in Plat Book 12, Page 33, new tracts 1 D, 1 E, 1 F, 3A, 3B and 4 A at Valleypointe in the Hollins Magisterial District and acceptance of a proposed public right-of-way for Valleypark Drive and the 15 foot public utility easement at Valleypointe. (Arnold Covey, Community Development Director) BLJ MOTION TO APPROVE 1ST READING 2 AND PUBLIC HEARING - 4/25/00 URC 2. First reading of an ordinance to vacate a sanitary sewer easement on lots 15A and 22A in Golden View Acres at the request of Phyllis Holton and John Corliss. (Terry Harrington, County Planner) BLJ MOTION TO APPROVE 1ST READING 2 AND PUBLIC HEARING - 4/25/00 URC G. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the acquisition of necessary easements to construct the Montclair Water Line Extension Project. (Gary Robertson, Utility Director) 0-041100-5 JBC MOTION TO ADOPT ORD URC H. PUBLIC HEARINGS I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission 3. League of Older Americans -Advisory Board 4. Roanoke Valley Greenway Commission JPM NOMINATED CHARLES BLANKENSHIP TO ANOTHER THREE-YEAR TERM EXPIRING APRIL 8, 2003. 5. Total Action Against Poverty Board of Directors BLJ ASKED MHA TO CONTACT ELIZABETH STOKES TO SEE IF SHE'S WILLING SERVE ANOTHER TERM. J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-041100-6 HCN MOTION TO ADOPT CONSENT RESO URC 1. Approval of minutes -December 21, 1999 2. Approval of minutes -January 25, 2000, February 8, 2000 (Joint meeting with Roanoke City Council), February 8, 2000, February 29, 2000. 3. Confirmation of committee appointments to the League of Older Americans - Advisory Council and Building Code Board of Adjustments and Appeals. A-041100-6.a 4. Request to accept and appropriate monies from the Virginia Juvenile Community Crime Control Act and to adopt the resolution prioritizing the expenditure of the grant proceeds. A-041100-6. b 4 5. Request from Schools to accept and appropriate $2,000 Bicycle Safety Grant from the Department of Education. A-041100-6.c 6. Request for acceptance of Hickory Ridge Court and the remaining portion of Hickory Hill Drive into the Virginia Department of Transportation Secondary System. R-041100-6.d 7. Request for approval of annual write-off of Utility Bad Debts for 1995. A-041100-6.e K. REQUESTS FOR WORK SESSIONS JPM ANNOUNCED THAT SCHOOL BOARD AND BOS COULD NOT SCHEDULE DATE FOR JOINT WORK SESSION .AND THAT HE AND SB SCHOOL BOARD BUDGET. SB HAS WITHDRAWN BUDGET TO REALLOCATE SOME FUNDS AND WILL TAKE ACTION ON 4/13/00. BLJ LD STILL ME L. REQUESTS FOR PUBLIC HEARINGS NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS HOM MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEMS. URC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5 e 5. Statement of the Treasurer's Accountability per Investments and Portfolio Policy as of March 31, 2000 O. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson (1) expressed concern about not meetin School Board to discuss the SB budget. Felt that the entire BOS : discuss with entire SB to gain collective wisdom of both group: Thought that Salem Office Building should have been completed by tl of April and asked for an update. ECH responded that they plan complete by the end of the summer. rV April 10 and expressed pride in those who were recognized. Supervisor Nickens: (11 Asked PMM to look at the implications to were accepted. n Q. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (7) Legal Matter, New Business Item E-4; 2.1-344 A (7) Legal Matter, contract negotiations; and 2.1-344 A (5) Discussion of business or industry where there has been no previous announcement has been made. 6 probably be made after the bids come back. attempts were made to schedule a joint meeting, but he felt that it was the general sense not to look at the detail line items in their budget. JPM MOTION TO GO INTO CLOSED MEETING FOLLOWING WORK SESSION AT 4:15 P.M. URC CLOSED MEETING HELD FROM 6:15 P.M. TO 6:45 P.M. P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Budget Work Session with the County Budget teams: a. Community Services PRESENTED BY ARNOLD COVEY b. Human Services PRESENTED BY SPENCER WATTS c. Internal Services and Operations PRESENTED BY DAVID CHANDLER d. Judicial and State Funded Services PRESENTED BY BRENT ROBERTSON e. Public Safety PRESENTED BY RICK BURCH CERTIFICATION RESOLUTION URC HELD FROM 4:30 - 6:15 P.M. P. WORK SESSIONS (CONTINUED) 2. Budget Work Session with Fire and Rescue Chiefs Board (7:00 p.m.) HELD FROM 7:15 P.M. TO 7:50 P.M. PRESENTED BY WOODY HEND CHAIRMAN AND LEROY BIBBS, VOl VOLUNTEERS REQUESTED 5 CAF STATION. 5 CAREER STAFF FOR E FOR NEW RADIOS AND FUNDS FOR BUILDINGS. CLOSED MEETING JPM MOTION AT 7:50 P.M. FOR RED CERTIFICATION RESO NANCE UTLINE F IE ATION AND FUNDIN R-041100-8 HCN MOTION TO RETURN TO OPEN SESSION AT 9:15 P.M. URC NEW BUSINESS T 1. Request for approval and authorization to execute revised and new contracts concerning a Community Development Block Grant related to the Advance Auto Parts project. (Joyce Waugh, Assistant Economic Development Director) A-041100-9 HCN MOTION TO APPROVE STAFF RECOMMENDATION AND APPROPRIATE $350,000 FROM UNAPPROPRIATED BALANCE URC WORK SESSION ON SALARY SURVEY S. ADJOURNMENT JPM ADJOURNED MEETING AT 10:15 P.M. s HELD FROM 9:20 P.M. TO 10:15 P.M. j P AN ,~. F ~ ~ A ~ ~ 1838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA APRIL 11, 2000 tlEARl' QF 7}~' BLl1E IPIDCf Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Gardner Smith Director of Purchasing 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring the week of April 10 - 16, 2000 as Public Safety Telecommunicators Week and recognizing the Public Safety Telecommunicators of Roanoke County. 2. Revised Resolution of Appreciation upon the retirement of Walter Delaney, Sheriff's Office D. BRIEFINGS 1 ®Recyded Paper E. NEW BUSINESS 1. Request for approval of the Roanoke Valley Resource Authority budget for the fiscal year 2000-2001. (Diane Hyatt, Finance Director) 2. Request for approval of the Roanoke Regional Airport Commission budget for fiscal year 2000-2001. (Diane Hyatt, Finance Director) 3. Request for approval of health insurance program for fiscal year 2000-2001. (Diane Hyatt, Finance Director) 4. Request for approval and authorization to execute revised and new contracts concerning a Community Development Block Grant related to the Advance Auto Parts project. (Joyce Waugh, Assistant Economic Development Director) F. FIRST READINGS OF ORDINANCES First reading of an ordinance to vacate as public right-of-way a portion of Valleypark Drive, a portion of the 15 foot public utility easement and a portion of the 20 foot water line easement as recorded in Plat Book 12, Page 33, new tracts 1 D, 1 E, 1 F, 3A, 3B and 4 A at Valleypointe in the Hollins Magisterial District and acceptance of a proposed public right-of-way for Valleypark Drive and the 15 foot public utility easement at Valleypointe. (Arnold Covey, Community Development Director) 2. First reading of an ordinance to vacate a sanitary sewer easement on lots 15A and 22A in Golden View Acres at the request of Phyllis Holton and John Corliss. (Terry Harrington, County Planner) G. SECOND READING OF ORDINANCES Second reading of ordinance authorizing the acquisition of necessary easements to construct the Montclair Water Line Extension Project. (Gary Robertson, Utility Director) H. PUBLIC HEARINGS I. APPOINTMENTS Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission 2 3. League of Older Americans -Advisory Board 4. Roanoke Valley Greenway Commission 5. Total Action Against Poverty Board of Directors J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. Approval of minutes -December 21, 1999 2. Approval of minutes -January 25, 2000, February 8, 2000 (Joint meeting with Roanoke City Council), February 8, 2000, February 29, 2000. 3. Confirmation of committee appointments to the League of Older Americans - Advisory Council and Building Code Board of Adjustments and Appeals. 4. Request to accept and appropriate monies from the Virginia Juvenile Community Crime Control Act and to adopt the resolution prioritizing the expenditure of the grant proceeds. 5. Request from Schools to accept and appropriate $2,000 Bicycle Safety Grant from the Department of Education. 6. Request for acceptance of Hickory Ridge Court and the remaining portion of Hickory Hill Drive into the Virginia Department of Transportation Secondary System. 7. Request for approval of annual write-off of Utility Bad Debts for 1995. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS .. 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of the Treasurer's Accountability per Investments and Portfolio Policy as of March 31, 2000 O. REPORTS AND INQUIRIES OF BOARD MEMBERS P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Budget Work Session with the County Budget teams: a. Community Services b. Human Services c. Internal Services and Operations d. Judicial and State Funded Services e. Public Safety 2. Budget Work Session with Fire and Rescue Chiefs Board (7:00 p.m.) Q. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A R. CERTIFICATION RESOLUTION S. ADJOURNMENT 4 d ~ ... AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11, 2000 PROCLAMATION DECLARING THE WEEK OF APRIL 10 - 16, 2000 AS PUBLIC SAFETY TELECOMMUNICATORS WEEK AND RECOGNIZING THE PUBLIC SAFETY TELECOMMUNICATORS OF ROANOKE COUNTY WHEREAS, thousands of dedicated public safety telecommunications personnel daily serve the citizens of the United States and Roanoke County by answering their telephone calls for police, fire and emergency medical services and dispatching the appropriate assistance as quickly as possible; and WHEREAS, the Public Safety Telecommunicators also perform non-emergency services for the County, such as those related to utility operations, highway safety and the work of federal, state, and local government agencies; and WHEREAS, the Public Safety Telecommunicators work through all types of emergency situations, including floods and blizzards, often having to neglect their own homes and families to ensure that the safety of Roanoke County citizens is protected; and WHEREAS, the Public Safety Telecommunicators work to improve the emergency response capabilities of these communications systems through their leadership and participation in training programs and other activities; and WHEREAS, the week of April 10 -16, 2000 has been designated as National Public Safety Telecommunicators Week to honor and recognize Public Safety Telecommunicators and their crucial role in protecting life and property. NOW, THEREFORE, BE IT PROCLAIMED, that the Roanoke County Board of Supervisors, on its own behalf and on behalf of its citizens, does hereby express its deepest appreciation for the services provided by the Public Safety Telecommunicators; 1 r c-~ and FURTHER, the Board of Supervisors does hereby declare the week of April 10 -16, 2000 as PUBLIC SAFETY TELECOMMUNICATORS WEEK in Roanoke County. 2 ~- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11, 2000 REVISED RESOLUTION 041100-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF WALTER L. DELANEY, JR., SHERIFF'S OFFICE WHEREAS, Walter L. Delaney, Jr., was first employed by Roanoke County on July 1, 1973 as a Deputy Sheriff with the Sheriffs Office; and also served the Sheriff's Office as a Detective, Uniform Patrol Deputy, Court Bailiff, and Civil Process Server; and WHEREAS, Deputy Delaney was the first black Deputy Sheriff employed by Roanoke County in the Sheriff's Office; and WHEREAS, Deputy Delaney retired from Roanoke County on January 1, 2000, as a Deputy Sheriff (Civil Division), after more than twenty-five years of service; and WHEREAS, Deputy Delaney was highly respected byhis co-workers, court officials and the public for his caring attitude and willingness to go the "extra mile" in all of his duties; and WHEREAS, Deputy Delaney maintained an excellent rapport with the youth of Roanoke County and received many letters of commendation from citizens; and WHEREAS, Deputy Delaney, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to WALTER L. DELANEY, JR., for more than twenty-five years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, 1 r restful, and productive retirement. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: ~. Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Sheriff Gerald Holt Joe Sgroi, Director, Human Resources 2 J - / 1 lv\.i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11, 2000 REVISED RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF WALTER L. DELANEY, JR., SHERIFF'S OFFICE WHEREAS, Walter L. Delaney, Jr., was first employed by Roanoke County on July 1, 1973 as a Deputy Sheriff with the Sheriffs Office; and also served the Sheriff's Office as a Detective, Uniform Patrol Deputy, Court Bailiff, and Civil Process Server; and WHEREAS, Deputy Delaney was the first black Deputy Sheriff employed by Roanoke County in the Sheriff's Office; and WHEREAS, Deputy Delaney retired from Roanoke County on January 1, 2000, as a Deputy Sheriff (Civil Division), after more than twenty-five years of service; and WHEREAS, Deputy Delaney was highly respected byhis co-workers, court officials and the public for his caring attitude and willingness to go the "extra mile" in all of his duties; and WHEREAS, Deputy Delaney maintained an excellent rapport with the youth of Roanoke County and received many letters of commendation from citizens; and WHEREAS, Deputy Delaney, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to WALTER L. DELANEY, JR., for more than twenty-five years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. ~,,. ~ ~.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 11, 2000 RESOLUTION 041100-2 APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30, 2001 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 22, 2000, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ending June 30, 2001. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 2001 for the Roanoke Valley Resource Authority as set forth in the March 22, 2000, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, inform approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None 1 s, A COPY TESTE: ~• Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: Diane D. Hyatt, Director, Finance Allan C. Robinson, Jr., Chairman, RVRA John R. Hubbard, CEO, RVRA Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council 2 ACTION NO. ITEM NUMBER +"" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2000 AGENDA ITEM: Request to Approve FY 2000-01 Budget for the Roanoke Valley Resource Authority COUNTY ADMINISTRATOR'S COMMENTS: Gy~ BACKGROUND: On March 22, 2000, the Roanoke Valley Resource Authority adopted an operating budget for the year ended June 30, 2001. As specified in the Roanoke Valley Resource Authority's Members Use Agreement, this budget must now be approved by the Charter Member Users before it can be placed in effect. SUMMARY OF INFORMATION: In a letter, dated March 22, 2000, the Chairman of the Roanoke Valley Resource Authority submitted the attached approved budget for consideration by the Charter Member Users. The budget totals $8,000,475 which represents an increase of 3% from the current FY 1999-00 budget. The municipal tipping fee will remain at $51 per ton. This rate is 15% lower than those projected in the bond sale feasibility study. The budget includes a 4% salary increase and does not include any new personnel. FISCAL IMPACT: The Roanoke Valley Resource Authority budget will impact the County in several ways: Tipping fees for Charter members will remain at $51 per ton for the County. However, historically the County has an increased level of tonnage each year. 2. The County will continue to receive a municipality fee of $300,000 annually for the Resource Authority to compensate for the siting of the landfill within the County. The City of Roanoke also continues to receive a municipality fee of $100,000 to compensate for the siting of the Transfer Station. M:\FINANCE\COMMON\BOARD\4-11-OOc.wpd ~-1 3. The County will receive payment from the RVRA of $45,000 during FY 2000-01 for providing accounting services. All of the above fiscal impacts are included in the FY 2000-01 proposed budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the operating budget of the Roanoke Valley Resource Authority for the year ended June 30, 2001. SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To () Motion by No Yes Abs McNamara Church Johnson Minnix Nickens M:\F[NANCE\COMMON\BOARD\4- l 1-OOc.wpd ~-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 11, 2000 RESOLUTION APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30, 2001 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 22, 2000, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ending June 30, 2001. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 2001 for the Roanoke Valley Resource Authority as set forth in the March 22, 2000, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. M:\FINANCE\COMMON\BOARD\4-11-OOc.wpd C~~ ROANOKE VALLEY RESOURCE AUTHORITY March 22, 2000 Ms. Mary Allen, Clerk County of Roanoke Board of Supervisors P.O. Box 29800 Roanoke, VA 24018 Dear Ms.Allen: On March 22, 2000, the Roanoke Valley Resource Authority approved its 2000/2001 annual budget. The budget totals $8,000,475 and represents an increase of 3% from the current 1999/2000 budget. However, the tipping fee rates remain the same and are 15% lower than projected with the bond sale. The Resource Authority continues its efforts to provide the most economical service possible while maintaining high quality service to the Roanoke Valley. This proposed budget is a reflection of those efforts. In accordance with the Member Use Agreement, the Resource Authority's 2000/2001 annual budget is being submitted for the County of Roanoke Board of Supervisor's approval. Attached is a summary of the budget and a comparision of the budget to the bond projections. A detailed budget is available, if additional information is needed. The Resource Authority is committed to serving the residents and businesses of the County of Roanoke and other Charter Members, and we look forward to a challenging future. Sincerely, ~~ ~~ti Allan C. Robinson, Jr. Chairman 1020 Hollins Road Roanoke, Virginia 24012 (540) 857-5050 Fax (540) 857-5056 Web Site: www.rvra.net ~~ C] {> i~ iL~ '';~ )~~ • ROANOKE VALLEY RESOURCE AUTHORITY ,' ~-~ ~~ Disposal Fees $7,367,475 Interest Income $ 600,000 Beginning Balance $ - Sale of Recyclable Material $ 10,000 Miscellaneous $ 23,000 ~~~~~~~ Personnel $1,388,454 • Operating $2,574,793 Capital $ 100,000 Transfer to Reserves $1,160,000 Debt Service $2,777,228 Municipal Private • Total $8,000,475 Total $8,000,475 $ 51 per ton $ 55 per ton 2000-2001 BUDGET 1 ,,{\~v~ 4)I ~I~ ~l `V T ~ ~~ v ~~~~~ •i 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 ~~~~~ Disposal Fees 9,882,950 9,750,455 7,509,000 7,498,000 7,122,400 7,367,475 Interest Income 500,000 500,000 450,000 500,000 600,000 600,000 Beginning Balance 0 0 0 0 0 0 Sale of Recyclable 12,000 20,000 0 6,000 6,000 10,000 Material Miscellaneous 0 12,000 0 0 20,000 23,000 TOTAL $ 10,394,950 10,282,455 7,959,000 8,004,000 7,748,400 8,000,475 ~~~1V` -~~a~ Personnel 1,381,123 1,372,568 1,270,582 1,306,842 1,343,236 1,388,454 Operating 3,365,867 3,242,956 2,502,605 2,460,281 2,435,164 2,574,793 Capital 27,100 49,500 0 40,000 10,000 100,000 Transfer to Reserves 2,685,000 2,685,000 1,252,466 1,261,877 1,160,000 1,160,000 Debt Service 2,935,860 2,932,431 2,933,347 2,935,000 2,800,000 2,777,228 TOTAL $ 10,394,950 10,282,455 7,959,000 8,004,000 7,748,400 8,000,475 ~I~~®~~Aa ~~~-~ Municipal $ per ton 50 50 53 53 51 51 Private $ per ton 55 55 55 55 55 55 C71 % ~C~~-~~ -4.9% -1°~ -22.6°~ 0.6% -3.2°~ 3.3% 'amaided 2000-2001 BUDGET 2 C] • 7rn ~~ Y1T1~ /j@ ~j ~~~~ [Pt~RIS01®T ~0-2001 F. Y. 1999-2000 GET BUDGET E00 82,400 300 46,000 I 0 I 0 700 128,400 x,367,475 $ 7,122,400 600,000 $ 600,000 33,000 $ 26,000 3,000,475 $ 7,748,400 ?,429,102 $ 2,297,250 1,234,145 $ 1,091,150 4,663,247 $ 3,388,400 1,337,228 $ 4,360,000 !,777,228 $ 2,800,000 250,000 $ 250,000 375,000 $ 375,000 - $ - 10,000 $ 10,000 - $ - 385,000 $ 385,000 400,000 $ 400,000 525,000 $ 525,000 90 0.1875 500,000 $ 500,000 25,000 $ 25,000 - $ - 525,000 $ 525,000 51.00 $ 51.00 55.00 $ 55.00 2000-2001 BUDGET ~•• 14 {.~.. ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 11, 2000 RESOLUTION 041100-3 APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FY2000-2001, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 15, 2000, a copy of which is on file in the office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 2000-2001 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 2000-2001 budget and proposed capital expenditures for the Roanoke Regional Airport Commission asset forth in the March 15, 2000, report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: 1 AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Jacqueline L. Shuck, Executive Director, RRAC Arthur Whittaker, Chairman, RRAC Paul M. Mahoney, County Attorney Mary F. Parker, Clerk, Roanoke City Council 2 ACTION # ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2000 AGENDA ITEM: Approval of the Roanoke Regional Airport Commission Budget for Fiscal Year 2000-2001 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke Regional Airport Commission is required to submit their budget to the Roanoke County Board of Supervisors and the Roanoke City Council for approval before it can be formally adopted by the Commission. At its meeting on March 15, 2000, the Commission approved the attached budget for fiscal year 2000-2001 to be forwarded to the governing bodies of the two localities. SUMMARY OF INFORMATION: The 2000-2001 budget for the Roanoke Regional Airport Commission shows revenues of $5,866,676 and expenditures of $5,672,061. This reflects that airport operations are self supporting and do not require any additional supplement from either the County or the City. The budget includes a 4% salary increase for the employees. Three new positions are included in the budget. One is a general clerical position, one is a security officer and one is a custodial position. The security officer and custodial positions are "floater" positions that will replace the current use of overtime and part-time money to cover for personnel on vacation and sick leave. The revenues are down slightly from last year for three reasons: 1.) US Air has indicated that they may give up some terminal space at the expiration of their lease in September 2000. 2.) In last year's budget $100,000 was included as budgeted revenue for the building #4 which has not been leased at this point. M:\FINANCE\COMMON\BOARD\4-ll -OO.wpd /..~~ 3.) The airport has changed their leasing arrangements with the FAA for the tower. Last year the tower was leased at $70,000 and the airport was responsible for maintenance. This year the tower will be leased at $20,000 and the FAA will be responsible for maintenance. The Commission also adopted the attached proposed capital expenditure budget program. The capital expenditures total $10,700,000. These expenditures will be funded with Federal and State Grant Funds and Commission Funds. FISCAL IMPACT: On June 30, 1996, the County made its final payment of $264,640 which completed our original ten year capital contribution to the airport. There will not be any additional monies needed as a result of this budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the Roanoke Regional Airport Commission budget for the fiscal year 2000-2001. SUBMITTED BY: C.cZn-gyn. ~ ~~C.~ct~l Diane D. Hyatt Director of Finance Approved ( ) Denied ( ) Received ( ) Referred ( ) To () Motion by APPROVED: ~r.~ Elmer C. Hodge County Administrator No Yes Abs McNamara Church Johnson Minnix Nickens M:\FINANCE\COMMON\BOARD\4-11-OO.wpd C -" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 11, 2000 RESOLUTION APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FY 2000-2001, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 15, 2000, a copy of which is on file in the office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 2000-2001 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 2000-2001 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 15, 2000, report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. M:\F'INANCE\COMMON\BOARD\4-11-OO.wpd Roanoke Regional Airport Commission 5202 Aviation Drive Roanoke, Virginia 2401 2-1 1 48 (540) 362-1999 FAX (540) 563-4838 Honorable Chairman and Members Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, Virginia 24018-0798 March 15, 2000 ~Raava~ 1[Lti:71V1 W''1L Re: Roanoke Regional Airport Commission Fiscal Year 2000- 2001 Budget and Proposed Capital Expenditures Dear Gentlemen: In accordance with the requirements of the Roanoke Regional Airport Commission Act, and the Roanoke Regional Airport Commission Contract dated January 28, 1987, as amended, submitted for your approval is the Airport Commission's 2000-2001 proposed Operating and Capital Purchase Budget (Attachment I), as well as a separate listing of a proposed capital expenditure (Attachment II) which is expected to exceed $100,000 and is intended to benefit five or more future accounting periods. This budget was adopted by the Commission at its March 15, 2000 meeting. The Commission has been advised by bond counsel that formal approval of the budget by resolution of each of the participating political subdivisions would be appropriate. The capital expenditure list also requires formal approval. I will be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission, thank you very much for your help and cooperation. Very truly yours, Jacqueline L. Shuck Executive Director Enclosures cc: Chairman and Members, Roanoke Regional Airport Commission Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission Paul M. Mahoney, Roanoke County Attorney Mary H. Allen, Deputy Clerk, Roanoke County Board of Supervisors csp031500.h Comm\OOcouncn.ltr 03-Mar-00 ATTACHMENTI -~ FOR YEAR 2000-2001 B UDGET CommBudg2000-2001 1999-2000 Budgeted 2000-2001 Budgeted EXPENSE BUDGET nditures Ex enditures 1. Op erations and Maintenance Ex enses A. Salaries, ages and Benefits $2,087,306 $2,253,499 B. Operating Expenditures 2,131,024 2,240,175 C. Other Maintenance Projects 171,300 93,500 Total Operations and Maintenance 4,389,630 4,587,174 2. Non-Operating Expenses A. Interest 284,234 241,309 B. Debt Service 429,032 485,272 Total Non-Operating 713,266 726,581 3. Capital Expenses A. Capital Projects and Purchases 147,200 162,050 B. Multi Year Projects 226,256 196,256 Total Capital Expenses 373,456 358,306 Total Budgeted Expenditures $5,476,352 $5,672,061 1999-2000 Budgeted 2000-2001 Projected REVENUE PROJECTIONS Revenues. Revenues 1. Op erating Revenues ' A. Airfield $1,087,638 $1,103,989 B. General Aviation 135,161 138,644 C. Terminal Related 4,010,267 3,921,899 D. Other Revenues 310,447 182,144 Total Projected Operating Revenues 5,543,513 5,346,676 2. Non-Operating Revenues A. Interest from Debt Service 35,000 40,000 B. Interest on Investments 390,000 480,000 Total Projected Non-Operating Revenues 425,000 520,000 Total Projected Revenue $5,968,513 $5,866,676 ~~ ATTACHIVVIENT II Proposed Capital Expenditures (For projects expected to exceed $100,000 in cost and intended to benefit five or more accounting periods) I. Projects A. Rehabilitate Runway 6/24 1. Description: Overlay Runway 6/24, replace all lighting and construct paved shoulders. 2. Justification: Runway 6/24 was last paved approximately twenty-five years ago. It is now beginning to exhibit accelerated weaz, and needs to be repaired and overlaid. In addition, it would be prudent to pave the azea (shoulders) azound the edgelight located along the sides of the runway in order to greatly reduce the effort needed to mow the grass around the edgelights and to assist snow removal operations. Estimated Cost: $7,000,000 B. Relocate Taxiway E: 1. Description: Relocate Taxiway E between Runway 15/33 and Runway 6/24. 2. Justification: Taxiway E was constructed at a diagonal to Runway 6/24 rather than at a right angle. As a result, taxiing aircraft aze required to hold at quite some distance from the approach end of Runway 6 before moving forward for take-off. This results in delays, and frequently. in pilot confusion. Relocating Taxiway E at the same time the Runway 6/24 rehabilitation project is underway will result in less disruption to aviation users, and will fix a potential safety problem. Estimated Cost: $3,500,000 C. Construct Additional Parking Spaces in Overflow Lot 1. Description: Construct approximately 100 additional parking spaces and install collection booths in the overflow pazking lot. ~~ 2. Justification: In anticipation of the temporazy loss of a significant number of parking spaces during construction of a pazking deck over the long-term lot beginning approximately . 2002, it is desirable to add approximately 100 pazking spaces to the 350 space overflow lot. It is also time to add ticket booths and pazking fee collection equipment. Estimated Cost: $200,000 II. Anticipated Funding Sources: Federal AIP Grant Funds $9,450,000 State Aviation Grant Funds ~ 1,050,000 Commission Funds 200,000 City and County Funds -0- Estimated Total Projects Funding $10,700,000 csp/shazed/OOCap. Proj . ~'° RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION Adopted this 15th day of March 2000 No. 09-031500 A RESOLUTION approving and adopting the Commission's Operating and Capital Purchase Budget for fiscal year 2000-2001. BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal year 2000-2001 Operating and Capital Purchase Budget for the Commission as set forth in the report and accompanying attachment by the Executive Director dated March 15, 2000, is hereby approved; BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf of the Commission to submit the fiscal year 2000-2001 Operating and Capital Purchase Budget, as well as a list of Proposed Capital Expenditures, to the Roanoke City Council and the Roanoke County Board of Supervisors for approval pursuant to the contract between the Commission, Roanoke City and Roanoke County dated January 28, 1987, as amended. ATTEST: VOTE: ~~ AYES: Macfarlane, Milliron, Smith, Turner, Whittaker NAYS: None ABSENT: None A-041100-4 ACTION NO. ITEM NUMBER ~' 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2000 AGENDA ITEM: Approval of Health Insurance Contract for School and County Employees for the 2000-0 l Fiscal Year COUNTY ADMINISTRATOR'S COMMENTS: Diane Hyatt and the /assurance Review Team have done an outstanding job ofproviding a very good health care plan at a reasonab/e cost. Many ofour employees will have to incur a signiFrcant increase in their portion ofthe rate increase and may never know the effort that has been put forth on their beha/fto limit the increase as much as possible. This could have been disastrous. /realize that we have yet to conclude budget negotiations, but / am asking For your commitment for an average of 4°o salary increase based on an individual employee's performance and placement in the salary range. Otherwise, some employees will see a decrease in their net paycheck as a result ofthe increased cost oftheir health care. We wi//continue to work with this on a regional basis to contain future costs. Recommend approval. SUMMARY OF INFORMATION: The County and the County of Roanoke Schools participate in a joint health insurance program for their employees. We are currently in the second year of a contract with AETNA-US Healthcare. In February 2000 AETNA presented us with a renewal proposal for FY 2000-0 l which included a 55.2% increase. After repeated attempts at negotiations we were only able to reduce this increase to 50.9%. This increase is the result of increased claims activity of the County and School employees. Part of this increase is due to increased health care costs and utilization by employees. In January 2000 the Roanoke Regional Consortium requested health insurance proposals for the Consortium as a whole and / or each of its individual members. Through this bidding process the County received a much more favorable bid from Trigon Blue Cross Blue Shield. This bid when modified to a July 1 implementation date was a 21.7% increase. Although this is very favorable in comparison, the County and School staff still considered this a high increase for health insurance costs. In an effort to further contain the increase and to keep down the claims increases in the future, the County and School insurance team worked very diligently to reduce the benefits for further costs containment. The following is a summary of the changes that the employee will see between the current AETNA plan and the proposed Trigon plan. Implementation of a three tiered drug plan ($10/$20/$35) -The trend for insurance carriers is toward this new plan. The third tier will be charged for the newer more costly drugs that have recently come on the market (included in the 21.7% increase). M:\FINANCE\COMMON\BOARD\4-11-OOA. W PD ~=3 2. Eliminate vision benefits -This was a new benefit for the last two years with the AETNA coverage (savings of $46,575). 3. Increase the co-pay from $15 to $20 for office visits on the POS plan (savings of $242,191). 4. Reinstate the 10% co-insurance on hospital stays (in addition to the $250 co-pay but not to exceed the out of pocket maximum of $1,000 per person or $2,000 per family) on the POS plan (savings of $232,875). The insurance team felt very comfortable proceeding with the Trigon contract. Trigon representatives made the following positive commitment to the County and the County Schools: The customer service and claims processing office that is currently located in Richmond will be relocated to Roanoke in July 2000. This will give our employees local access to help in resolving any claims dispute. 2. Comprehensive deductibles will be carried forward from AETNA with a copy of a statement submitted from the employee. 3. The Handbook and ID cards will be delivered to the employees between June 26 and July 17, 2000. 4. Trigon has recently signed a contract with both Lewis Gale and Carillon Hospitals that will be in effect for the next five years. 5. Trigon is actively pursuing Lewis Gale doctors that have recently left the clinic to add them back to the network. 6. Trigon will cover all pre-existing conditions for current enrollees in the health care plan. Staff realizes that there is a limited amount of money to fund employee raises and benefits. Our preliminary budget proposal reflected a 3% salary increase and a 25% increase in health insurance costs with an equivalent 25% increase in the employee cost of health insurance. With the above amendment to the benefits design the final proposal fi-om Trigon is a 15.8% increase in total insurance costs. The rate schedule on Attachment A was agreed to by the team of County and School representatives. This schedule reflects a larger percentage of the health insurance costs being passed on to the employees. The amount that is saved on the County and School side is enough to increase the pay raise to 4% for School and County employees. Attachment B is a calendar for the implementation of the new insurance program. Because of the time needed to distribute information to the employees and receive enrollment back before the July 1 implementation it is critical that the Board approve the insurance proposal at today's meeting. The School Board will be considering an identical proposal at their meeting on April 13, 2000. STAFF RECOMMENDATION: Staff recommends approving the attached rate for health insurance for the FY 2000-0 l . M:\FINANCE\COMMON\BOARD\4-11-OOA. W PD C -'~ ~, SUBMITTED BY: Diane D. Hyatt Director of Finance Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Motion by: Harry C. Nickens to approve Church _ x Johnson _ x McNamara- x Minnix _ x _ Nickens x cc: File Diane D. Hyatt, Director, Finance Joe Sgroi, Director, Human Resources Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board M:\FINANCE\COMMON\BOARD\4-11-OOA. W PD Attachment A ~~ 0 O t u y ~ ~ C ~ 3 O U ~ ~ °3' o a a °' ~ ~ o y p; u Q CC '3 ~ ~ 3 ~ ~ ~ U ~ ~ °' ~x 0 0 a ~ H O N im' O N N J1 O O V ~ v ' ~ ~t --• C i M 7 O ~ ~ O ~ ~- N ~O ~O c~ ~D as ` p" U ° ~~~ ~~° . ~. o~j A w ~ v o ~o a~ N ~ ~O N O ""~ rI' O~ Ot . .r N M L ~' u ~ o o ~ o 0 0 O -~ O ~ O O ~ p O O O ~O O J Q y M M ~ M M ,R N a .r O N O ~' N ~O j S C M M 00 ~/1 N V > 7 w ~ L O O 00 N M N ~+ N ~ 4r ~' O Y H H ~ '~ ~ ~ O O ~ N ~ p., ~ ~ (~ t~ O~ oo M r 000. oNx UPC1 M N N M ca ~O N ~O N ~/1 M ~ O 00 l~ ~A ~ ~O l~ O ~ M M 1~ ~O ~' ~ O O O M V1 .--. F ~ N M v1 N M ~O a a ~. w ~ u~i O ~ r V C ~ W hN o a o 0 0 0 Vi .--~ M 00 00 00 70 ~A --~ M N N 00 N '7 ~ N ~ V' a o v ~ o v ~ 8 a o~~rn rn~rn W ,7 M 00 M M 00 M O ~. ~p ~ ~p ~ .-. . . M M Q T w tf O ~ v~ O~ ~O w !~„ O\ M O~ N O~ N ~ G ~ ~O N O~ ~ O ~ O N ~O O~ t V ~ N N M N M ~' ~ OO Y1 M O ~ O 00 O 00 ^-~ (~ N ~ n ~ ~ O l~ O 0 0 ~O F i N R ~O N M ~O a a y y ~ ~ C y v o. a v y ., Q a q y H ~ ~ y ~ ~ G4 a a a O ^y"' T ~ ~ .~ ""' c~ L 3 c%~ v~ w C a, ~ ~ r.=. U AG t .~ ` Attachment Q ~~ Roanoke County and Roanoke County Schools Proposed Implementation Schedule ACTION ITEM PROPOSED START DATE RESPONSIBILITY Notification of Sale ~/11/00 Roanoke Countv , and Schools Meet to finalize benefits and discuss ~ implementation including: 4/4/00 Roanoke Countv scheduling of open enrollment meetings and Schools communication materials such as brochures and and booklets Trigon identification cards reporting/funding Order enrollment materials 4/10/00 Trigon ~ Complete account profile (detailed description of 4/10/00 Trigon benefits) Start/complete employee meetings. 4/24/00-5/S/00 Trigon Applications to be forwarded to Trigon as they are completed. i ~ Forward SPD draft for review and return for 6/1/00 ~ Roanoke County printing. and Schools ~ and Approved draft to be received by Trigon 6/26 by Trigon ~~ Roanoke County and Schools. Collect, proof and input enrollment data. x/17/00 - 5/31/00 Roanoke County and Schools Applications should be submitted as they are and completed by employee and group. All Triton applications must be received by Trigon by 6/7/00 Distribute identification cards i 6/26/00 Trigon Final SPD's delivered to Roanoke County and 7/17/00 Trigon Schools for distribution to employees. Plan fully operational 7/1/00 Trigon Trigon Blue Cross Shield is willing to place 510.000 at risk to ensure that we meet the schedule outlined above. This guarantee is contingent upon Roanoke County and Schools concurrently meeting each its deadlines as outlined above. Performance of each step of the implementation will be logged by Trigon and settlement will be conducted by September 30, 2000. ACTION NUMBER ITEM NUMBER F AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2000 REQUEST TO VACATE AS PUBLIC RIGHT-OF-WAY A PORTION OF VALLEYPARK DRIVE, A PORTION OF THE 15 FOOT PUBLIC UTILITY EASEMENT AND A PORTION OF THE 20 FOOT WATER LINE EASEMENT AS RECORDED IN PLAT BOOK 12, PAGE 33, NEW TRACTS 1 D, 1 E, 1 F, 3A, 3B, AND 4A AT VALLEY POINTE IN THE HOLLINS MAGISTERIAL DISTRICT, ROANOKE COUNTY, VIRGINIA, AS SHOWN ON EXHIBIT "A." THE ACCEPTANCE OF PROPOSED PUBLIC RIGHT-OF-WAY FOR VALLEYPARK DRIVE AND THE 15 FOOT PUBLIC UTILITY EASEMENT AT VALLEYPOINTE IN THE HOLLINS MAGISTERIAL DISTRICT, ROANOKE COUNTY, VIRGINIA, AS SHOWN ON ATTACHED MAP (EXHIBIT "B"). COUNTY ADMINISTRATOR'S COMMENTS: a~ The petitioners, Roanoke County and Liberty Property Development Corporation, request in the first reading of the ordinance that the Board of Supervisors vacate, as public right-of-way, a portion of ValleyPark Drive, a portion of the 15 foot public utility easement and a portion of the 20-foot water line easement, as shown on Exhibit "A." They are also requesting acceptance of a proposed public right-of-way for ValleyPark Drive and the 15-foot public utility easement as shown on Exhibit "B." County staff is recommending that the Board of Supervisors approve the attached ordinance. In September 1997, Roanoke County and the Virginia Department of Transportation (VDOT) agreed and approved to vacate a portion of the public right-of-way of ValleyPark Drive, a portion of the 15-foot public utility easement (PUE) and a portion Z ~~ by the owners/developers of ValleyPointe, Liberty Property Development Corporation. Roanoke County agreed once the new portion of ValleyPark Drive (cul-de-sac) was constructed and ready for VDOT acceptance, that the old right-of- way, PUE and water line easement would be vacated to remove the encumbrances on the Liberty Property Development Corporation property. The right of way to be vacated is a portion of ValleyPark Drive (Route 1948) as shown on the attached map (Exhibit "A"). Once the right-of-way, PUE, and the water line easement are vacated, the property will be divided and combined with the properties adjacent (Domet Properties LLC and Liberty Property Development Corporation) pursuant to the requirements of Title 15.2, Chapter 22, Code of Virginia, 1950 (as amended) as cited in Section 15.2-2274. Roanoke County staff has received no objections to this petition and requests that the described right-of-way, PUE and water line easement shown on the attached map (Exhibit "A") be vacated in accordance with Chapter 22, Title 15.2-2272(2), Code of Virginia 1950, as amended. Staff requests that this vacation be made subject to the recordation and acceptance of the proposed ValleyPark Drive into the VDOT road system as shown on the attached map (Exhibit "B"). County staff is requesting that the Roanoke County Board of Supervisors approve the first reading to vacate a portion of the public right-of-way of ValleyPark Drive, a portion of the PUE and a portion of the water line and the acceptance of the proposed public right-of-way for ValleyPark Drive and the 15-foot PUE (Exhibit "B"). SUBMITTED BY: Z Arnold Covey, Dire o Department of Community Development Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: c: Paul Mahoney, County Attorney APPROVED BY: Elmer C. Ho ge County Administrator VOTE No Yes Abs Church Johnson McNamara Minnix Nickens 2 ~GF tio~ ry PORTION OF 1/ALLEYPARK OR/l~E TO BE l/ACA TED • _ _ ~ ~ . ~-1 t ~,i ORIGINAL TAX~'37.07-1-16 TRACT 3D- lA 2D' WA TERLINE EASEMENT P.B. 19, I PG. 4D I - _ l!ACA TED ___ _ ~. ~ D.B. 1646, PG. 0369 PORTION Of EX. 15' P. U.E. TO BE VACA TED l `.. 33 =~ ORIGINAL -"-" ~' TAX~'37.07-1-16 ~ _,~_ ,• , EED LINE-=. ~ TRACT 30-1A ~ i P.B. 19, PG ~0 ~ i -- ::::~ 1 EX. 20' WA TERUNE EASEMENT ~ALLE~ RK DRIIiE ....:I ~ ~ TOi BE l/ACA7FD TO BE t/ACA TED ~ ' ~ ~~i /'/ J TAX .,~' 37. D7-1-16 2 I ~C w ORIGINAL p TRACT 3A CL TAX~37.07-;-1 s~ 1 W P.B. >2 PG. 33 W ~ P.B~ ~ PG. 33 ~1 I ~ J ~ i J 4 i i i ~_ ____ - SOUTH CONCOURSE DRIVE VACATION AND ABANDONMENT ASSOCIATED WITH VALLEYPARK DRIVE VALLEYPARK DRIVE - A portion of public right-of--way, 0.009 acres to be vacated and abandoned. PUBLIC UTILITY EASEMENT - A portion of the 15 foot PUE to be vacated. WATER LINE EASEMENT - A portion of the 20 foot water line easement to be vacated. Exhibit " A" ROANOK~' cOUNT'Y VACATION AND ABANDONMENT D~'PA~s'3'.&fE'NT 4.F' ASSOCIATED WITH VALLEYPARK ca~a~UNlz~' D~'T~'LOP~E'N7' DRIVE ~~F ~Q~ ~y ~~ NEW 20' S.S.E. .~'- ORIGINAL TAX~37.d7-1-16 TRACT 3D-1A. -""c P.B. t G, PG. 40 .B. 1552, PG. 885 if NEW 20' W.L.E.` ~ ~ L ,.~ ~ --'- . O.D. i N 34'42'35' W ~ 181.61' I / ~ NEW 15' P.U.E.: ~ :~. i' i i cn w ( ° i i U, TAX /} 37.07-1-16.2 I,N NSW 15' P.U.E. jO o PROPERTY OF . (~ ~ ~ ~.. ~ ~ r DOMET PROPERTIES LLC. I ~ •,,:;~ ,ORIGINAL i'~ ~ D.B. 1636 PG. 837 ''1 TAX#37.07-t-16.1 ~ TRACT 3A P.B. 12 PG. 33 ~ ~ ~ © TRACT 3B ~ P.B. 12. PG. 33 i i N ~ _ EXIST. t 5' P.U.E. - P B 12 PG 33 ~ :`~ ~n Q.B. 1552, PG. 885 ~EXiST. 15' P.U.E. t i ~ . . , . _ i i -- ,n ~ F.B. 12, PG. 33 ~ ' o i r ( z ~ ~ jl E Xf ST. 15' 1 W. L - ~ _~ ~ ~ P.B. ~ 18, i o ~~ - ,. S 37'14'55" E ~ •~ 78.31' . ~o2.ss ~ ~ 5 37'i ~'S9 E a~ ---- Q ~ ' ~~ -- ~ ~ . W J CU _! w Q N' ~' ACCEPTANCE AND ADDITION OF PUBLIC RIGHT-OF-WAY AND PUBLIC UTILITY EASEMENT ASSOCIATED WITH VALLEYPARK DRIVE VALLEYPARK DRIVE -The proposed right-of--way addition shown in gray, 0.007 acres. PUBLIC UTILITY EASEMENT -The proposed 15 foot PUE addition as shown and designated. Exhibit "B" ROANOK~` COUNTY ACCEPTANCE AND ADDITION OF PUBLIC ~~p~, RT~r~~r~ a~ RIGHT-OF-WAY AND PUBLIC UTILITY C0!1lc~fUNITY D~Y~'lO.~'M.~NT EASEMENT ASSOCIATED WITH VALLEYPARK DRIVE ~/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGII~TIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11, 2000 ORDINANCE TO VACATE AS PUBLIC RIGHT-OF-WAY A PORTION OF VALLEYPARK DRIVE AND TO VACATE PORTIONS OF A 15' PUBLIC UTILITY EASEMENT AND A 20' WATERLINE EASEMENT ACROSS PROPERTY OF LIBERTY PROPERTY LIlVIITED PARTNERSHIP (TAX MAP NOS. 37.07-1-16 AND 37.07-1-16.1) AND PROPERTY OF DOMET PROPERTIES, LLC (TAX MAP N0.37.07-1-16.2) AT VALLEY PARK CENTER, VALLEYPOINTE, DEDICATED IN PLAT BOOK 12, PAGE 33, (RESUBDIVIDED IN PLAT BOOK 16, PAGE 56; PLAT BOOK 18, PAGE 97; AND PLAT BOOK 19, PAGE 40), LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by plat entitled `PLAT SHOWING NEW TRACTS 1D, lE, 1F, 3A, 3B, & 4A BEING A RESUBDIVISION OF ORIGINAL TRACTS 3 & 4 (P.B. 10, PG. 149) AND REMAINING PORTION OF TRACT lAl (P.B. 11, PG. 184),' dated September 12, 1989, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 12, page 33, Valleypark Drive was dedicated as public right-of--way; and, WHEREAS, by said plat afifteen-foot (15') public utility easement adj acent to the cul-de-sac of Valleypark Drive was dedicated on New Tract 3A (Tax Map No. 37.07-1-16.2), property of Domet Properties, LLC, and on New Tract 3B (Tax Map No. 37.07-1-16.1) and the remainder of Tract 3 (now Tract 3D-lA; Tax Map No. 37.07-1-16), properties of Liberty Property Limited Partnership, said easement being designated on said plat as "NEW 15' P.U.E."; and, WHEREAS, by said plat atwenty-foot (20') waterline easement perpendicular to the cul-de- sac was dedicated on New Tract 3B (Tax Map No. 3 7.07-1-16.1) and the remainder of Tract 3 (now Tract 3D-lA; Tax Map No. 37.07-1-16), properties of Liberty Property Limited Partnership, said easement being designated on said plat as "NEW 20' WATER LINE EASEMENT"; and, F- / WHEREAS, Valleypark Drive and the 15' public utility easement and 20' waterline easement are further shown on a series of resubdivision plats recorded in the aforesaid Clerk's Office in Plat Book 16, page 56, in Plat Book 18, page 97, and in Plat Book 19, page 40; and, WI~REAS, the Petitioner, Liberty Property Limited Partnership, has requested that, pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended), portions of Valleypark Drive and portions of the 15' public utility easement and 20' waterline easement be vacated, in exchange for dedication of an alternative Valleypark Drive, which would serve the same properties as the portion to be vacated, and for dedication of an alternative new 15' public utility easement adjacent to the new section of Valleypark Drive and of an alternative new portion of 20' waterline easement; and, WHEREAS, there being no objection raised by the appropriate public utility companies entitled to use the subject public utility easement and there being no public utility company or county facilities located within the subject easements; and, WHEREAS, the Virginia Department of Transportation has approved the relocation of Valleypark Drive; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 ofthe Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 11, 2000, and the public hearing and second reading of this ordinance was held on Apri125, 2000. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors ofRoanoke County, Virginia, as follows: 2 F~ 1. That the portion of Valleypark Drive designated and shown as "PORTION OF VALLEYPARK DRIVE TO BE VACATED" on Exhibit A attached hereto, saidright-of--way having been dedicated on `PLAT SHOWING NEW TRACTS 1D, lE, 1F, 3A, 3B, & 4A BEING A RESUBDIVISION OF ORIGINAL TRACTS 3 & 4 (P.B. 10, PG. 149) AND REMAINING PORTION OF TRACT lAl (P.B. 11, PG. 184), dated September 12, 1989, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 12, page 33, and further shown on resubdivision plats recorded in Plat Book 16, page 56, Plat Book 18, page 97, and Plat Book 19, page 40, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein and the following: 2. That the portion of the 15' public utility easement adjacent to Valleypark Drive being designated and shown as "PORTION OF EX. 15' P.U.E. TO BE VACATED" on Exhibit A attached hereto, said easement having been dedicated onabove-described `PLAT SHOWINGNEW TRACTS 1D, lE, 1F, 3A, 3B, & 4A ...', dated September 12, 1989, and recorded in the aforesaid Clerk's Office in Plat Book 12, page 33, and further shown on resubdivision plats recorded in Plat Book 16, page 56, Plat Book 18, page 97, and Plat Book 19, page 40, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 3. That the portion of the 20' water line easement, lying perpendicular to the Valleypark Drive cul-de-sac, being designated and shown as "EX. 20' WATERLINE EASEMENT TO BE VACATED" on Exhibit A attached hereto, said easement having been dedicated on the above- described `PLAT SHOWING NEW TRACTS 1D, lE, 1F, 3A, 3B, & 4A ...', dated September 12, 3 Fi 1989, and recorded in the aforesaid Clerk's Office in Plat Book 12, page 33, and further shown on resubdivision plats recorded in Plat Book 16, page 56, Plat Book 18, page 97, and Plat Book 19, page 40, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 4. That, in exchange, acquisition and acceptance of an alternative location for Valleypark Drive, which shall serve the same properties as the portion to be vacated, and of an alternative new 15' public utility easement adjacent to the new section of Valleypark Drive and of an alternative new portion of 20' waterline easement, be and hereby is authorized and approved, as shown on Exhibit B attached hereto, subject to final approval by the Roanoke County Subdivision Agent. 5. That, as a condition to the adoption of this ordinance, the portion of Valleypark Drive to be vacated hereby shall also be abandoned as part of the secondary system of state highways, and the alternative section of Valleypark Drive shall be accepted into the secondary system of state highways, by separate procedure and action in accordance with §33.1-155 of the Code of Virginia (1950, as amended). 6. That fee simple title to the vacated portions of Valleypark Drive shall vest in the owners of the abutting lots or parcels as provided in § 15.2-2274 of the Code of Virginia (1950, as amended), subject to the condition that the vacated areas of land shall be added and combined by plat with said abutting properties, in compliance with the Roanoke County Subdivision and Zoning Ordinances, and other applicable laws and regulations. 7. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 4 Fa 8. That the County Administrator, an Assistant County Administrator, or any County Subdivision Agent is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 9. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). G:WTTORNEY\VLHWGENDA\VACATE\Valleypointe.Liberty.ord2.wpd 5 1 ACTION NO. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2000 AGENDA ITEM: Request to vacate a 15 foot wide sewer easement on Tax parcels 40.17-3-12 and 40.14-1-61 located off Golden Court in the Hollins Magisterial District upon the petition of Phyllis Holton and John Corliss COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Ms. Phyllis Holton and Mr. John Corliss have requested that a 15 foot wide sewer easement approximately 90 feet in length formerly only on Tax Parcel 40.14-1-61, but now additionally on newly subdivided Tax Parcel 40.17-3-12, be vacated. The petitioners are property owners of lots 40.17-3-12 and 40.14-1-61 respectively. The easement is not where sewer service is actually located. If vacated by Roanoke County, the easement will not represent any loss of existing service or future connections. Staff has reviewed this request and has contacted all departments that have or may have a current or future interest in this easement. As a result of this review, staff believes it is appropriate to vacate the easement. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board of Supervisors hold first reading of an ordinance vacating the sewer easement off Golden Court. Staff also recommends that the public hearing and second reading of this ordinance be scheduled for April 25, 2000. 1{d`ETFS AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE ~ OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. i' - ~ T 0 BE VACATED PLAT SHOWING 75 FOOT SANITARY SEWER EASEMENT TO BE VACATED LOCATED IN NEW LOT > 5A AND 22A OF GOLDEN VIEW ACRES PREPARED BY.• ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT DATE: 03_ 15=00 40 17-3-12 & 40.14-1-61 1 ~~=6~~ TAX MAP N0. _______________ SCALE: __________ ~r ROANOKE COUNTY DEPARTMENT OF VICINITY MAP COMMUNITY DEVELOPMENT «. s~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11, 2000 ORDINANCE VACATING AN EXISTING 15-FOOT SANITARY SEWER EASEMENT ON LOT 15A (TAX MAP NO. 40.17-3-12), OWNED BY PHYLLIS ANNE HOLTON, AND LOT 22A (TAX MAP NO. 10.14-1-61), OWNED BY CORLISS CONSTRUCTION INCORPORATED, AS SHOWN ON RESUBDIVISION PLAT OF LOTS 14, 15 & 22, "GOLDEN VIEW ACRES," RECORDED IN PLAT BOOK 18, PAGE 170, AND CREATED ON SUBDMSION PLAT OF GOLDEN VIEW ACRES, PLAT BOOK 11, PAGE 142, AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled `PLAT OF SURVEY SHOWING ... GOLDEN VIEW ACRES", dated November 20, 1988, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 11, page 142, afifteen-foot (15') sanitary sewer easement was dedicated to the public and shown on Lots 14, 15, and 22; and, WHEREAS, Lots 14, 15, and 22 were subsequently resubdivided into Lot 15A and Lot 22A by plat entitled `Plat of Survey Showing THE RE-SUBDIVISION OF LOTS 14,15 & 22 "GOLDEN VIEW ACRES" for Phyllis Anne Holton', dated March 4, 1996, and of record in the aforesaid Clerk's Office in Plat Book 18, page 170; and, WHEREAS, the Petitioner Phyllis A. Holton is the current owner of Lot 15A, Golden View Acres, (Tax Map No. 40.17-3-12) and the Petitioner Corliss Construction Incorporated is the current owner of Lot 22A, Golden View Acres, (Tax Map No. 40.14-1-61); and, WHEREAS, the Petitioners have requested that, pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate the existing 15' sanitary sewer easement extending approximately ninety feet (90') across Lots 15A and 22A, shown cross-hatched on the above-referenced re-subdivision plat recorded in Plat Book 18, page 170; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection, there being no County facilities located or proposed to be located within the subject easement; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 11, 2000; the public hearing and second reading of this ordinance was held on Apri125, 2000. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: ~~ 1. That the 15' sanitary sewer easement, extending approximately 90' in length across Lot 15A and Lot 22A in Golden View Acres Subdivision, being designated and shown as "15' S.S. EASEMENT TO BE VACATED" on Exhibit A attached hereto and further shown cross-hatched on the resubdivision plat recorded in Plat Book 18, page 170, said easement having been dedicated to the public by subdivision plat entitled `PLAT OF SURVEY SHOWING ... GOLDEN VIEW ACRES", dated November 20, 1988, and recorded in the aforesaid Clerk's Office in Plat Book 11, page 142, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). 2 ~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11, 2000 ORDINANCE 041100-5 AUTHORIZING THE ACQUISITION OF NECE;iSARY EASEMENTS AND PROPERTY TO CONSTRUCT THE MONT~CLAIR WATER LINE EXTENSION WHEREAS, location plans for the Montclair Water Line Extension Project are being completed and the project will require acquisition of easements across certain properties; and WHEREAS, said easements are to be acquired to facilitate any future construction of the water line project; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on P~larch 28, 2000; and the second reading was held on April 11, 2000. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition and acceptance of the necessary easements for the Montclair W~~ter Line Extension Project are hereby authorized across the following properties, rE;ferenced by tax map number, from the following property owners, their successors car assigns: Tax Map No. Property Owner Amount Offered 36.16-1-9 Fertitta, Samuel D. & Susan S. $2,690.00 36.16-1-10 Painter, Inez W. $ 150.00 36.16-1-11 Roanoke County Schpol Board** $4,123.62 **The amount offered will be a credit against future water connection fees. 2. That the consideration for each easement acquisition shall not exceed a value 1 equal to 40% of the current tax assessment for the property to be acquired plus the cost of actual damages, if any; and 3. That the consideration for each easement shall be paid from the Montclair Water Line Extension Project budget; and 4. That the County Administrator, or his designee, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this transaction, all of which shall be on form approved by the County Attorney. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 ACTION # ITEM NUMBER C3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2000 SUBJECT: Second Reading of Ordinance -Authorization to Acquire Necessary Easements to Construct the Montclair Water Line Extension Project COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: ~-~ ~~ The Montclair Water Line Extension Project will provide Spring Hollow Water at a higher pressure to the Montclair Subdivision, which is currently supplied by Roanoke City. This project will provide optimum water flow within this area's water system and will provide an additional inter-connection with Roanoke City. This project will require acquisition of four (4) separate easements crossing three properties. This project is expected to begin in April 2000 and be completed by July 2000. The first reading was held on March 28, 2000. SUMMARY OF INFORMATION: The Board of Supervisors has approved the Montclair Water Line Extension Project under the Capital Improvement Program for the current year. Preliminary negotiations have been made with the affected property owners. An Ordinance authorizing acquisition of the necessary easements is attached. The following is a list of properties involved: TAX MAP NO. PROPERTY OWNER Amount Offered 35.15-1-09 Fertitta, Samuel D. & Susan S. $2,690.00 35.15-1-10 Painter, Inez W. $ 150.00 35.15-1-11 Roanoke County School Board $4,123.62** (Two separate easements) ** This amount offered will be a credit against future water connection fees. FISCAL IMPACT: The project budget of $81,200 includes the cost of easement acquisition. RECOMMENDATION: G-I Staff recommends that the Board of Supervisors adopt the ordinance after the second reading authorizing acquisition of easements at the amount listed above. These amounts are based upon 40% of the assessed land value plus cost of expected damage caused by the work. These offers are consistent with the County's past policy for acquiring easements. SUBMITTED BY: Gary Robert on, P.E. Utility Director Approved ( ) Denied () . Received ( ) Referred _ to ACTION Motion by: APPROVED: Elmer C. Hodge County Administrator Church Johnson McNamara Minnix Nickens VOTE No Yes Abs ~-- r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11, 2000 ORDINANCE AUTHORIZING THE ACQUISITION OF NECESSARY EASEMENTS AND PROPERTY TO CONSTRUCT THE MONTCLAIR WATER LINE EXTENSION WHEREAS, location plans for the Montclair Water Line Extension Project are being completed and the project will require acquisition of easements across certain properties; and WHEREAS, said easements are to be acquired to facilitate any future construction of the water line project; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on March 28, 2000; and the second reading was held on April 11, 2000. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition and acceptance of the necessary easements for the Montclair Water Line Extension Project are hereby authorized across the following properties, referenced by tax map number, from the following property owners, their successors or assigns: Tax Map No. Property Owner Amount Offered 36.16-1-9 Fertitta, Samuel D. & Susan S. $2,690.00 36.16-1-10 Painter, Inez W. $ 150.00 36.16-1-11 Roanoke County School Board** $4,123.62 **The amount offered will be a credit against future water connection fees. 2. That the consideration for each easement acquisition shall not exceed a value equal to 40% of the current tax assessment for the property to be acquired plus the cost of actual damages, if any; and U:\ WPDOCS\AGENDA\UTILITY\montclair-water-line-ext-ord.wpd G~I 3. That the consideration for each easement shall be paid from the Montclair Water Line Extension Project budget; and 4. That the County Administrator, or his designee, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this transaction, all of which shall be on form approved by the County Attorney. U:\ WPDOCS\AGENDA\UTTLITY\montclair-water-Iine-ext-ord.wpd .~ ,r ACTION NUMBER ITEM NUMBER -~~ ---5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2000 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS The four-year term of Thomas A. Darnall, Architect, will expire January 22, 2000. The four-year term of Richard E. Evans will expire April 13, 2000 and the four-year term of Buford E. Butts will expire April 27, 2000. Mr. Butts passed away recently. These appointments should represent different occupational or professional fields and at least one member should be a licensed professional engineer or architect and one should be a builder. Supervisor Nickens is nominating Thomas Darnall to another four-year term which will expire on January 22, 2004 and confirmation of his appointment is on the Consent Agenda. 2. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year term of Jay E. Gaylor, Legal Representative, James M. Martin, Senior Representative, and one-year term of a youth representative who must be attending a Roanoke County high school. Mr. James Martin has notified the Clerk's Office that he does not wish to serve another term. 1 r 3. LEAGUE OF OLDER AMERICANS -ADVISORY BOARD The three-year term of Elizabeth Bogle will expire March 31, 2000. The Advisory Board member is appointed by the League of Older Americans but must be ratified by the Roanoke County Board of Supervisors. 4. ROANOKE VALLEY GREENWAY COMMISSION The three-year term of Charles Blankenship will expire April 8, 2000 Mr. Blankenship has been contacted and wishes to serve another term. 5. TOTAL ACTION AGAINST POVERTY BOARD OF DIRECTORS Two-year term of Elizabeth Stokes, designee of elected official Bob L. Johnson, expires May 5, 2000. SUBMITTED BY: APPROVED BY: ~~~ ~ Mary H. Allen, CMC/AAE Elmer C. Hodge Clerk to the Board County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ _ Denied () Johnson Received () McNamara- _ _ Referred () Minnix To () Nickens _ _ 2 .' c &; AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11, 2000 RESOLUTION 041100-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for April 11, 2000 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: Approval of minutes -December 21, 1999 2. Approval of minutes -January 25, 2000, February 8, 2000 (Joint meeting with Roanoke City Council), February 8, 2000, February 29, 2000. 3. Confirmation of committee appointments to the League of Older Americans -Advisory Council and Building Code Board of Adjustments and Appeals. 4. Request to accept and appropriate monies from the Virginia Juvenile Community Crime Control Act and to adopt the resolution prioritizing the expenditure of the grant proceeds. 5. Request from Schools to accept and appropriate $2,000 Bicycle Safety Grant from the Department of Education. 6. Request for acceptance of Hickory Ridge Court and the remaining portion of Hickory Hill Drive into the Virginia Department of Transportation Secondary System. 7. Request for approval of annual write-off of Utility Bad Debts for 1995. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Michael Lazzuri, Director, Court Service Unit Diane D. Hyatt, Director, Finance Barry Trent, Coordinator for Health, Physical Education and Driver Education Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Arnold Covey, Director, Community Development Vincent K. Copenhaver, Finance Manager 2 December 21, 1999 739 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 December 21, 1999 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the third Tuesday and the second regularly scheduled meeting of the month of December, 1999. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:04 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens (Arrived 3:07 p.m.), Supervisors H. Odell "Fuzzy" Minnix, Fenton F. "Spike" Harrison, Joseph McNamara MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by Reverend James W. Reynolds, Retired, United Methodist Church, The pledge of allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF December 21, 1999 741 WHEREAS, during his term, Supervisor Harrison served with distinction on the Fifth Planning District Commission, the Fifth PDC Metropolitan Planning Organization, and the Roanoke County Cable Television Committee; and WHEREAS, Supervisor Harrison has also served as a member of the Community Advisory Committee that assisted with the planning and development of the Roanoke County Center for Research & Technology, established a temporary committee of Catawba Magisterial District civic league presidents to deal with issues of concern in that community; and strongly supported the expanded widening of Route 11/460 in West Roanoke County; and WHEREAS, during Supervisor Harrison's term, the construction of the Phase I School projects began, the Fort Lewis Fire Station was expanded, and new several economic development prospects were located in his district. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of all its citizens, does hereby extend its gratitude and appreciation to Fenton F. "Spike" Harrison, Jr. for his many significant contributions to the County as a member of the Board of Supervisors; and FURTHER, the Board of Supervisors wishes Mr. Harrison continued success in his future endeavors. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Nickens, Johnson NAYS: None ABSTAIN: Supervisor Harrison IN RE: BRIEFINGS 1. Annual Bri_ efing ~ the Blue Ridge Community Services Board of Directors. Rita Gliniecki. Roanoke County Board member Ms. Gliniecki briefed the Board concerning their activities during 1999, and advised that County residents received $20.51 worth of services for each Roanoke County tax dollar allocated to the BRCS. She introduced James Sikkema, incoming Executive Director, and Thomas Chapman, Director of Administration. IN RE: NEW BUSINESS December 21, 1999 743 Phase II water line is the best option to accomplish this goal. This project is tentatively proposed in the County's Capital Improvement Program for 2004 but constructing it now will accomplish two goals: (1) the City will be able to obtain their full 4 million gallons per day when needed; and (2) the County will have the ability to put Spring Hollow water into the Plantation Road, Williamson Road, areas when needed. The cost of the project is $650,000 with each locality playing 50% of the cost. The County will provide all design work, materials, and highway permits at an estimated cost of $325,000 and the City will perform the actual installation with a City Utility Line Services Department crew. The work is expected to start in early February and be completed within 60 days. He recommended approval of the project and an appropriation of $325,000 from the Water Fund Unappropriated Balance. In response to Supervisor Johnson's inquiry, Mr. Robertson advised that the County is not pumping water at this time from the Roanoke River to the Spring Hollow Reservoir but is pumping during the hours of 7 p.m. until 7 a.m. because these hours are outside of American Electric Power's peak hours. He explained that during the months of December, January and February, AEP makes an additional cost for pumping during the peak hours when the demands for electricity are greater. Supervisor Johnson advised that he would like to see this demand factor waived in times of recognized drought when the County's reservoir is not full and when pumping does not negatively affect the Roanoke River. Mr. Robertson advised that they met with AEP recently to try and alleviate the higher costs for January. It was the consensus of the Board that the Chairman would write December 21, 1999 745 n n~ennn rc n a v a• AYES: Supervisors McNamara, Minnix, Harrison,. Nickens, Johnson NAYS: None 4. Resolution authorizing and approving the filing of a re uest seekin relief from the Preclearance Provisions of the Voting Rights Act. Paul Mahoney. County Attorne R-122199-5 Mr. Mahoney advised that the Voting Rights Act was enacted in Congress in 1965 to rid the Nation of racial discrimination in the voting process. The Act is considered to be the most effective civil rights legislation ever enacted by Congress, but in addition to the State of Virginia, sixteen other states or parts of states are subject to preclearance requirements which means thatjurisdictions must submit any voting change, no matter how minor, for approval either to the Justice Department or to a special court in Washington, D. C. Congress amended the act in 1982 to allow jurisdictions to seek relief from the preclearance burden. This relief is know as "bailout" and was intended to be an incentive for state and local governments to bring about racial equality of opportunity in the political process. To obtain a bailout, the state or local government must file a lawsuit before a three judge court in the District of Colombia and he outlined the criteria for this. Roanoke County meets all of the first five criteria; however, there are three subjective criteria which require assessment. The County obtained the professional legal services of J. Gerald Herbert, an attorney in Alexandria, Virginia, formerly an attorney with the Department of December 21, 1999 747 relief from the preclearance provisions of the Voting Rights Act, and that such actions are hereby approved. 2. That this resolution shall be effective from and after the date of its adoption. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 5. Approval of settlement of Casey Condemnation, and appropriation of funds. Paul Mahoney, County Attorne A-122199-6 Mr. Mahoney advised that this issue was discussed in closed meeting on December 7, 1999 with legal counsel and staff. In accordance with these discussions, counsel has concluded negotiations with the representatives ofMargaret E. Casey to settle this pending eminent domain proceeding. The parties have agreed to settle the litigation and an appropriation of $17,150 is necessary. He recommended that the Board ratify and approve the settlement of this eminent domain proceeding and appropriate $17,150 from the Water Fund Unappropriated Fund Balance. There was no discussion. Supervisor Minnix moved to approve the settlement and appropriate the funds. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: FIRST READING OF ORDINANCES 1. First readina of ordinance extending the current franchise December 21, 1999 749 Utility Director Mr. Robertson advised that Roanoke County is in the process of constructing sanitary sewer and water lines to the Roanoke County Center for Research and Technology. The alignmentforthe Center's sewerextension will require an easementfrom the property of Jorge Parrott. Mr. Parrott has agreed to compensation in the amount of $150, and staff is recommending that the Board approve the first reading of this ordinance. There was no discussion. Supervisor Harrison moved to approve the first reading and set the second reading for January 11, 2000. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the conveyance of .071 acre ap reel of real estate located alona the south lot line of Roanoke County's Mount Pleasant Fire Station propert~r. Don Gillispie, Division Chief 0-122199-7 Chief of Fire & Rescue Rick Burch advised that there have been no changes since the first reading. There was no discussion. Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: December 21, 1999 751 Mr. Mahoney advised that there have been no changes but asked the Boa to determine the source of the $2,000 necessary to pay the costs. Mr. Mahoney advised Supervisor Nickens that $2,000 is an estimate for the environmental audit, title insurance, recording costs, and delinquent taxes. Supervisor McNamara advised that he was concerned about the precedent being set by accepting these lots as donations; that the County has strong planning and zoning ordinances; and he does not have enough information to support the request. Supervisor Nickens advised that he thought donation of these properties would help abate flooding in the area for the future. Mr. Mahoney advised that this action is recommended to avoid future problems and believes that by acquiring these properties, the benefits are flood mitigation and avoiding someone building a house that will be flooded in the future. Supervisor Nickens suggested that the appropriation be made from the County Attorney's legal funds. Supervisor Nickens moved to adopt the ordinance and appropriate $2,000 from the County Attorney's budget. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: Supervisor McNamara ORDINANCE 122199-8 ACCEPTING THE DONATION OF CERTAIN REAL ESTATE LOCATED AT 2970 AND 2976 STONEBRIDGE CIRCLE IN VINTON FROM DREW DEVELOPERS, INC. AND STONEBRIDGE ESTATES, INC. TO ROANOKE COUNTY BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on this ordinance was held on December 7, 1999; and a second reading was held on December 21, 1999. 2. That the conveyance of this real estate by donation from Drew Developers, Inc. and Stonebridge Estates, Inc. to Roanoke County for storm water control December 21, 1999 753 1. That Section 18-174. Penalty forviolations be amended to read and provide as follows: Sec. 18-174. Penalty for violations. (a) A person who violates the provisions of this article shall be guilty of a Class 1 misdemeanor and upon conviction is punishable by a fine of f$~9@83 not more than two thousand five hundred dollars 2 500 per violation per day and confinement in jail for not more than twelve months, either or both. In the event of a violation, the control authority shall also have the right to terminate the sewer and water connection. ~b,~ Alternatively or in addition to proceeding under authority ofsub-section ~a~ of this section, the County may rovide that administrative civil fines be assessed amt a~ ep rson who violates the provisions of this article or ~ orders, rules, regulatu,_ions, or ep rmits issued hereunder or pursuant to the County's Enforcement Res onse Plan. Such administrative civil fines may be in an amount up to two thousand five hundred dollars 2 500 ,der violation g_er day, the amount to be set ~ the Utility Director. Each der on which a violation occurs or continues shall be deemed a separate and distinct violation. The enforcement of such administrative civil fines ~ be had through the courts of the Commonwealth of Virginia in addition to ~ other legal means available to the County. In addition to the administrative civil fines provided for herein, the Coin may also recover reasonable attorney fees, court costs, court reporter's fees, e~rt witness fees and. other expenses of litigation b~ an appropriate suit at law against a~ such e~ rson found to have violated the provisions of this article or a~ orders,, rules, re ulations or ep rmits issued hereunder or pursuant to the County's Enforcement Res o~nse Plan. {~ ~ Alternately or in addition to proceeding under authority of {~-} sub-sections ~, and/or ,(b~ of this section, the County is entitled to pursue all other criminal and civil remedies to which it is entitled under authority of state statutes or other ordinances of the County against a person conducting a prohibited discharge or violating a pretreatment standard or requirement, including, without limitation, injunctive relief. {e} ~ Any person who knowingly makes any false statements, representations or certifications in any application, record, report, plan or other document files required to be maintained pursuant to this ordinance, or wastewater permit, or who falsifies, tampers with, or knowingly renders inaccurate any monitoring device or method required under this ordinance shall, upon conviction, be punishable by a fine of $~A96 not more than two thousand five hundred dollars 2 500 per violation, per day, or imprisonment for not more than one year, or both. {~ ~ The control authority shall be authorized to implement such other program and enforcement mechanisms as are consistent with regulatory guidelines and are deemed appropriate. 2. This ordinance shall be effective from and after its adoption. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None December 21, 1999 755 AGENDA FOR THIS DATE DESIGNATED AS ITEM - J CONSENT AGENDA BE lT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for December 21, 1999, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: 1. Ratification of the at-large member of the Blue Ridge Community Services Board of Directors. 2. Request for acceptance of Smoke Rise Court, Delmar Lane and a portion of Cedarmeade Drive into the Virginia Department of Transportation Secondary System. 3. Donation of a Storage Tank Lot and related access easement shown on Plat of "Hidden Woods" of Fairway Forest Estates, Section 4, from FFE Development Corporation. 4. Formal approval of plan documents for the County Flexible Benefits ("Beneflex") Plan. 5. Donation of a 30' public access trail and greenway easement across a 5.86 acre parcel of land by David G. Sult and Melanie R. Sult. 6. Adjustment to the appropriation of School Phase I budget surplus. 7. Request for acceptance of Carelton Drive, Ripley Street and a portion of Innsbrooke Drive into the Virginia Department of Transportation Secondary System. 8. Acceptance of Department of Motor Vehicles mini-grants for the following: (a) Child Safety Seats (b) Upgrading the radar unit in the speed monitoring trailer (c) Passive Alco-Sensors 9. Donation of a storm drainage easement on property owned by Jean B. Patterson and Laverne Jack- Dempsey and Helen R. Dempsey in the Vinton Magisterial District. 10. Adoption of resolutions of appreciation upon the retirement of: (a) Eudora J. Altice, Finance December 21, 1999 757 Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors McNamara. Minnix, Harrison, Nickens. Johnson Nays: None Absent: None RESOLUTION 122199-10.d APPROVING THE REVISED BENEFLEX PLAN DOCUMENT FOR ROANOKE COUNTY EFFECTIVE JULY 1, 1999 The undersigned Deputy Clerk to the Board of Supervisors of the COUNTY OF ROANOKE (the Employer) hereby certifies that the following resolutions were duly adopted by the Employer on December 21, 1999, and that such resolutions have not been modified or rescinded as of the date hereof: RESOLVED, that the form of amended Cafeteria Plan including a Dependent Care Assistance Program and Health Care Reimbursement Plan effective 7/1/99, presented this meeting is hereby approved and adopted and that the duly authorized agents of the Employer are hereby authorized and directed to execute and deliver to the Third Party Administrator of the Plan one or more counterparts of the Plan. RESOLVED, that the Employer shall be instructed to take such actions that are deemed necessary and proper in order to implement the Plan, and to set up adequate accounting and administrative procedures to provide benefits under the Plan. RESOLVED, that the duly authorized agents of the Employer shall act as soon as possible to notify the employees of the Employer of the adoption of the Cafeteria Plan by delivering to each employee a copy of the summary description of the Plan in the form of the Summary Plan Description presented to this meeting, which form is hereby approved. The undersigned further certifies that attached hereto as Exhibits A and B, respectively, are true copies of BENEFLEX -COUNTY OF ROANOKE as amended and restated and the Summary Plan Description approved and adopted in the foregoing resolutions. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 122199-10.g REQUESTING ACCEPTANCE OF CARELTON DRIVES, RIPLEY STREET AND A PORTION OF INNSBROOKE DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of December 21, 1999 759 one RESOLUTION 122199-10.m EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF THOMAS R. BROWN, II, POLICE DEPARTMENT WHEREAS, Thomas R. Brown, II was first employed by Roanoke County as a Police Officer-Deputy Sheriff on November 16, 1975; and WHEREAS, Officer Brown also served as Police Officer in the Uniform Division and retired on July 1, 1999, after over twenty-three years of services; and WHEREAS, Officer Brown served as an excellent role model for new officers and was well liked and respected by his peers; and WHEREAS, Officer Brown could successfully blend "street smart" and "book smart" to apprehend the "bad guy", and his experience and assistance will truly be missed by the department; and WHEREAS, Officer Brown, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to THOMAS R. BROWN, II for over twenty-three years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 122199-10.n EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF DEBBIE L. HOGAN, POLICE DEPARTMENT WHEREAS, Debbie L. Hogan was first employed by Roanoke County on September 16,1978, as a Youth Officer; and also served as a Deputy Sheriff-Youth Officer; Deputy Sheriff-Sergeant for Youth & Family Services Bureau; and Detective; and WHEREAS, Officer Hogan retired from Roanoke County as a Police Officer- Criminal Investigator on November 1, 1999, after over twenty-one years of services; and WHEREAS, Officer Hogan was always willing to put in the extra hours needed to get the job done, and was not content until all the "wheels of justice" had finished turning to complete her case; and WHEREAS, Officer Hogan, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DEBBIE L. HOGAN for over twenty-one years of capable, loyal and December 21, 1999 761 loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 122199-10.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF WOODROW B. "BUDDY" SWISHER, POLICE DEPARTMENT WHEREAS, Woodrow B. "Buddy" Swisher was first employed by Roanoke County as a Deputy Sheriff on November 1, 1970; and WHEREAS, Sgt. Swisher also served as Deputy Sheriff/Sergeant; Personnel Training Sergeant; Deputy Sheriff-Services Sergeant; and Police Officer -Sergeant, and retired on November 1, 1999, after over twenty-eight years of .services; and WHEREAS, Sgt. Swisher was well respected by his co-workers and supervisors, and his positive attitude and willingness to assist other officers was an inspiration to all; and WHEREAS, Sgt. Swisherwas always more than willing to coordinate special events such as recognition cookouts and other social events related to departmental activities; and WHEREAS, Sgt. Swisher, through his employment with Roanoke County, has been instrumental in improving the quality of life for- its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to WOODROW B. "BUDDY" SWISHER for over twenty-eight years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 122199-10.r SUPPORTING THE SUBMISSION OF AN ISTEA TRANSPORTATION ENHANCEMENT PROGRAM APPLICATION FOR THE CARRIAGE HOUSE IN LONGWOOD PARK WHEREAS, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by resolution be received December 21, 1999 763 IN RE: WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session on roll-back tax liabili on separated ors Ip it-off real estate in the use value real estate assessment program. Paul Mahoney, County Attorne The work session was held from 4:05 p.m. until 5:25 p.m. and was presented by Paul Mahoney and John Birckhead, Director of the Real Estate Assessment Department. Supervisor Johnson advised that in August or September, 1999, the Board approved a change in the County's ordinance to administer differently the roll back tax liability within the land use plan to bring it into compliance with the interpretation of the County Attorney, County Administrator and County Assessor. Several citizens disagreed with this change and requested that the Board review the issue. He advised that he did not agree with the County's interpretation and had invited the State Department of Taxation to send a representative to attend the work session to discuss the State's interpretation of the issue, but no one could attend. Supervisor Nickens stated that he requested an administrative opinion on December 20, 1999 and provided copies of the letter dated December 21, 1999 that he received by fax from H. Keith Mawyer, Property Tax Manager, Office of Customer Service, State Department of Taxation. There was general discussion concerning this letter, the State's and County's interpretations, the land use program, and how other localities are handling this issue. The following citizens spoke on the issue. Mr. Roger Smith advised that he sold his land because of health reasons; that he had to pay the roll back taxes; and that the December 21, 1999 765 IN RE: CERTIFICATION RESOLUTION R-122199-11 At 7:04 p.m., Supervisor Johnson moved to return to Open Meeting, advised that the Closed Session was held from 5:30 p.m. until 6;15 p.m. and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 122199-11 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Harrison to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: NEW BUSINESS December 21, 1999 ~~~ concerne a ou a tra is pro ems an a par c osmg a p.m. upervisor o nson suggested that the park could close at 10 p.m. instead of 11 p.m. The following citizens spoke in support of the park and soccer fields: (1) Bill Scharf, 7944 Alpine Road. President, North Roanoke Recreation Club, and (2) Debbie George, 6717 Oleander Circle, Soccer Coordinator. Supervisor Nickens suggested that at the appropriate time, consideration should be given to naming the park for the late May Johnson, who was a member of the Board of Supervisors when the land was purchased and supported reserving this portion for non-industrial purposes. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 122199-12 DEDICATING EIGHTACRES OF REAL ESTATE LOCATED IN THE MOUNTAIN VIEW FARM TECHNOLOGICAL PARK TO BE USED FOR PUBLIC PARK AND RECREATIONAL USES AND TO BECOME PART OF THE PARK SYSTEM WHEREAS, the County of Roanoke owns eight (8) acres of real estate northwest of State Route 601 (Hollins Road) in the Hollins Magisterial District, being a portion of a forty (40) acre tract of real estate acquired by the County and developed as the Mountain View Farm Technological Park; and, WHEREAS, by Resolution No. 83-47 adopted on March 22, 1983 the Board of Supervisors declared that this real estate is reserved for public use, limited to only recreational activities, and that this reserved real estate shall not become a part of the County's system of parks without further specific action by the Board of Supervisors; and, WHEREAS, on January 12, 1988 the Board amended the protective covenants for the Mountain View Technological Park to address the use of and access to this public park, reserving said eight (8) acres for "other public park and recreational uses", and limiting the public park and recreational activities to "football, soccer, baseball, either adult or youth, and similar endeavors"; and, December 21, 1999 769 petitioners proffered to convey to the Blue Ridge Parkway/National Park Service two parcels totaling 18.57 acres that were within the viewshed of the Parkway. At this time, the petitioners are requesting language changes in the 1996 rezoning ordinance for another organization besides the Blue Ridge Parkway to accept the conveyances. The Western Virginia Land Trust, upon approval of their Board of Trustees, will accept the donation of 7.09 acres on the north side of the Parkway, and the Land Trust will put a conservation easement on the property and lease it back for a nominal fee to the Homeowner's Association of Wilshire. The homeowners will have restricted access to the property and in return will maintain the property in a state consistent with the Blue Ridge Parkway. ft is the intention of the Land Trust to pay the appropriate real estate taxes on this property. Supervisor Johnson asked Mr. Mahoney about the ultimate liability for ownership of the property if the organization that the Blue Ridge Parkway conveys to should ever cease to exist. Mr. Mahoney advised that in such cases, the Court would attempt to convey the property by Court order to another qualified organization with a similar purpose. Mr. Harrington continued and advised that the second minor change that the petitioners are requesting is to make the zero lot line language of the Planned Residential Development consistent with revisions made to the Roanoke County Zoning Ordinance in April 1999. Specifically, this change, if approved, would remove the following statement from the PRD: "If zero lot line is used, no window, door or other openings shall be permitted in the wall of a building that faces the designated zero lot line within five (5) feet of the property line." This zoning ordinance change was approved in April 1999 to allow the .1 December 21, 1999 771 Ridge Parkway, originally consisting of 302 acres (Tax Map Nos. 96.02-1-1, 96.02-1-2, 97.03-2-5, P/O 97.01-2-17, P/O 96.02-1-46, 96.07-1-6) now comprised of tax map numbered parcels as set out on the attached list entitled "December 21, 1999 -Parcels" in the Cave Spring Magisterial District, are voluntarily proffered by the Owners, are hereby accepted by the Board of Supervisors, and are hereby made a part of and incorporated into Exhibit A - "A Rezoning Application: Planning and Design Documents for Wilshire. County of Roanoke, Virginia. A Planned Residential Development PRD Boone. Boone & Loeb, Inc. Owner & Developer, dated September 1995, updated March 1996." 2. That this action is taken upon the application of Boone, Boone & Loeb, Inc. 3. That said real estate is more fully described as follows: Approximately 302 acres, as more particularly described on pages 2.a. through 2.m. in the above referenced Exhibit A attached to Ordinance 032696-9 and further described by tax map numbers set out on an attachment to this ordinance entitled "December 21, 1999 -Parcels." 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On mofiion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: -None 2. Second reading of ordinance amending and reenacting Section 10-36 and Section 10-41 of the Roanoke Coun Code to ep rmit hypnotists to be taxed as other personal service occupations for business licenses purposes. Paul Mahoney. County Attorne 0-122199-14 Mr. Mahoney advised that this is the second reading and public hearing to amend the Business and Professional Occupational Licensing (BPOL) section of the County Code. Initially, hypnotists were classified along with fortune-tellers, palm readers, December 21, 1999 773 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia ~ as follows: 1. That Section 10-36. Personal and Business Service Occupations of Chapter 10, Licenses, of the Roanoke County Code be amended and re-enacted as follows: Sec. 10-36. Personal and business service occupations. (a) The annual license tax imposed hereunder for personal or business services, and all other businesses and occupations not specifically listed or excepted in this chapter of the Roanoke County Code or the Code of Virginia, shall be in the amount of thirty-six cents ($0.36) per one hundred dollars ($100.00) of gross receipts from the occupation during the preceding calendar year. Every person whose gross receipts in the preceding calendar year shall be less than five thousand dollars ($5,000.00) from any personal or business service shall pay the license fee of fifty dollars ($50.00) imposed in § 10-3(a) of this chapter upon commencement of the business and initial application for a license and shall thereafter be exempt from the payment of a license fee or tax, provided that such person continues to qualify for this exemption and otherwise complies with the requirements of this chapter. (b) Personal services shall mean rendering for compensation any personal, business or other services not specifically classified as financial, real estate, professional, or repair services, under this chapter, or rendered in any other business or occupation not specifcally classified in this chapter unless exempted from local license tax by Title .58.1 of the Code of Virginia. (c) Those rendering a personal or business service include, but are not limited ta, the following: Addressing letters or envelopes Advertising agencies Airports Ambulance services Amusements and recreation services (all types) Animal hospitals, grooming services, kennels or stables Artists Auctioneers and common criers Automobile driving schools Barber shops, beauty parlors, and hairdressing establishments, schools and services Bid or building reporting service Billiard or pool establishments or parlors Blacksmith or wheelwright Boat landings Booking agents or concert managers Bottle exchanges Bowling alleys Business research and consulting services Cemeteries December 21, 1999 775 Massage therapists Massage technicians Movie theaters and drive-in theaters Musician Nickel plating, chromizing and electroplating Nurses and physician registries Nursing and personal care facilities including nursing homes, convalescent homes, homes for the retarded, old-age homes and resthomes Packing, crating, shipping, hauling or moving goods or chattels for others Parcel delivery services Parking lots, public garages and valet parking Pawnbrokers Personal services, labor agents and employment bureaus Photographers and photographic services Photocopying Physical fitness establishment Physicians registry Piano tuning Picture framing and gilding Porter services Press clipping services Private investigation Promotional agents or agencies Public relations services Realty multiple listing services Renting or leasing any items of tangible personal property Reproduction services Secretarial services Septic tank cleaning Shoe repair, shoe shine and hat repair shops Sign painting Statistical service Storage--all types Swimming pool, other than nonprofit or cooperative Swimming pool maintenance and management Tabulation services Tanning salons Tax preparers (other than professionals listed in section 10-34) Taxicab companies Taxidermist Telephone answering services Theaters Theatrical performers, bands and orchestras December 21, 1999 .7.77 1. Peter Mullen, 1725 Millbridcte Road. Salem, on behalf of the Covered in Prayer Committee, asked that the Board adopt the resolution calling for increased safety and well being of those who travel and work along Interstate 81 during the 1999 Holiday season and throughout 2000. IN RE: NEW BUSINESS 1. Resolution calling for increased driver safety' responsibility and awareness among communities along Vir inia Interstate 81 during 1999 holiday season and through 2000 R-122199-15 Chairman Johnson asked if there were any objections to adding this item to the agenda. "There being no objections, Supervisor Harrison moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 122199-15 CALLING FOR INCREASED DRIVER SAFETY, RESPONSIBILITY AND AWARENESS AMONG COMMUNITIES ALONG VIRGINIA INTERSTATE 81 DURING THE 1999 HOLIDAY DRIVING SEASON AND THROUGHOUT 2000. WHEREAS, according to VDOT, Virginia Interstate 81 is a vital economic and social lifeline for the communities of western Virginia, covering: 325 miles with 90 interchanges; serving 29 colleges; 48 historical districts; and uniting 60% of the state's population, and; WHEREAS, a common danger is posed to the citizens of western Virginia since, according to VDOT, traffic on 1-81 has doubled in the last 10 years, ranging from 30,000 to 60,000 vehicles per day with trucks making up 20 to 40 percent of the traffic mix, and; December 21, 1999 ,77n ~. the road improvements at the intersection of Daugherty and Route 460 completed. (3) He advised that he received a petition from North Beverly Heights citizens requesting soundproofing their property from the interstate similar to what is in place in Christiansburg and Southgate in Salem. Supervisor Nickens: (1) He advised that Supervisor Harrison has been a very compatible office mate and expressed appreciation for his efforts in making contributions to all of Roanoke County. (2) He asked for status at a later time of park access funding for development of the road in and out of Vinyard Park. (3) He advised that County has asked a judge to deal with the violations by the Rising Star Sports Camp and that he would be willing to be part of any hearings if appropriate. (4) He advised that he expressed concern to Mr. Hodge and the Board members about paying a consultant's fee for the Board Retreat in January and at first declined to participate. He has reconsidered but still thinks it is an inappropriate use of tax dollars, and it is not necessary to use a consultant to set priorities. (5) He asked that Mr. Hodge get the staff to oil the right entrance door to the Board meeting room so that someone could enter without the door squeaking. Supervisor Johnson: (1) He advised that this is the last meeting of the century; that it has been 162 continuous years of County Service; and that the investiture was recently. held. He expressed appreciation to Mr. Hodge, staff and the Board members for an exemplary job during hard times. He advised that the County is Y2K ready. He wished everyone "Happy Holidays." - ~ ~~:~ January 25, 2000 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 January 25, 2000 43 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of January, 2000. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:01 p.m. The roll call was taken. MEIh!lr~%RS PRESENT: Chairman Joseph McNamara, Vice Chairman H. Odell "Fuzzy" Minnix, Supervisors Joseph B. "Butch" Church, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by the Reverend Joseph A. Keaton, Central Baptist Church. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF January 25, 2000 45 NAYS: None RESOLUTION 012500-1 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, AUTHORIZING AND APPROVING THE ISSUANCE AND SALE OF THE COUNTY OF ROANOKE, VIRGINIA, SEWER REFUNDING AND REVENUE BOND, SERIES 2000, IN THE MAXIMUM PRINCIPAL AMOUNT OF $5,600,000, AND SETTING FORTH THE FORM, DETAILS AND PROVISIONS FOR THE PAYMENT THEREOF RECITALS A. The Board of Supervisors (the "Board") of the County of Roanoke, Virginia (the "County") has determined that it is necessary and desirable to issue its Sewer Refunding and Revenue Bond, Series 2000, in the maximum principal amount of $5,600,000 (the "Bond"), and to use the proceeds thereof, along with other available funds, if any, to refinance the County's outstanding $5,600,000 Sewer Revenue Bond, Series 1999 (the "1999 Bond")and finance the County's portion of the expansion of the Roanoke Regional Wastewater Treatment Facility (the "Project"). B. The Bond will be sold by the County to or at the direction of the Virginia Resources Authority ("VRA"), pursuant to the terms of a Financing Agreement (the "Financing Agreement") between the County and VRA, to be dated as of a date specified by VRA. C. The Bond will be issued as a "Parity Bond" as defined in the Financing Agreement dated as of December 1,1996 (the "1996 Financing Agreement"), between the County and the Virginia Water Facilities Revolving Fund, acting by and through VRA. The Bond will be secured by a pledge of the revenues (as more particularly defined in the Financing Agreement, the "Revenues") derived by the County from the ownership and operation of its wastewater system (as more particularly defined in the Financing Agreement, the "System"). The Bond will be secured on parity with the County's outstanding Sewer Revenue Bond, Series 1996 (the "1996 Bond"), with respect to the pledge of Revenues. D. The Board is not required to hold a public hearing on the issuance of the Bond, as provided in Sections 15.2-2606 and 15.2-2643 of the Code of Virginia of 1950, as amended (the "Virginia Code"). E. The foregoing arrangements will be reflected in the Financing Agreement, a form of which has been presented to this meeting and filed with the County's documents. NOW, THEREFORE, be it resolved by the Board of Supervisors of the County of Roanoke, Virginia that: January 25, 2000 47 5. Form of Bond. The Bond shall be in substantially the form attached as Exhibit A to the Financing Agreement, with such variations, insertions or deletions as may be approved by the Chairman of the Board (the "Chairman") or the Vice Chairman of the Board (the "Vice Chairman"). There may be endorsed on the Bond such legend or text as may be necessary or appropriate to conform to any applicable rules and regulations of any governmental authority or any usage or requirement of law with respect thereto. 6. Evidence of Approval. The Chairman's or Vice Chairman's approval or determination of all of the details and provisions of the Bond that he has been authorized and/or directed to approve under this Resolution shall be evidenced conclusively by his execution and delivery of the Bond on the County's behalf. 7. Redemption of Bond. The Bond shall not be subject to optional redemption without the consent of VRA, as set forth in the Bond and the Financing Agreement. 8. Execution and Delivery of Bond. The Chairman or Vice Chairman is authorized and directed to execute the Bond. The Clerk of the Board (the "Clerk") or the Deputy Clerk of the Board (the "Deputy Clerk'°) is authorized and directed to affix the seal of the County to the executed Bond and to attest it and then to deliver the Bond or cause the Bond to be delivered to or at the direction of VRA upon payment of the first principal advance thereunder. An authorized representative or other designee of VRA shall enter the amount and date of each principal advance as provided in the Certificate of Advances attached to the Bond when the proceeds of such advance are delivered to the County. 9. Registration. Transfer and Exchange. The Board appoints the Director of Finance as its registrar and transfer agent to keep books for the registration and transfer of the Bond and to make such registrations and transfers on such books under such reasonable regulations as the County may prescribe. Upon surrender for transferor exchange of the Bond at the office of the Director of Finance, the County shall cause the execution and delivery in the name of the transferee or registered owner, as applicable, of a new Bond for a principal amount equal to the Bond surrendered and of the same date and tenor as the Band surrendered, subject in each case to such reasonable regulations as the County may prescribe. If surrendered for transfer, exchange, redemption or payment, the Bond shall be accompanied by a written instrument or instruments of transfer or authorization for exchange, inform and substance reasonably satisfactory to the Director of Finance, duly executed by the registered owner or by his or her duly authorized attorney-in-fact or legal representative. A new Bond delivered upon any transfer or exchange shall be a valid limited obligation of the County, evidencing the same debt as the Bond surrendered and shall be entitled to all of the security and benefits of this Resolution to the same extent as the Bond surrendered. January 25, 2000 49 relating to "arbitrage bonds." The County covenants that the proceeds from the issuance _ and sale of the Bond will be invested and expended as set forth in the Tax Documents, to be delivered simultaneously with the issuance and delivery of the Bond and that the County shall comply with the other covenants and representations contained therein. 15. Further Actions• Authorized Representative. The Chairman, the County Administrator and the Director of Finance and such officers and agents of the County as maybe designated by any of them are authorized and directed to take such further actions as they deem necessary regarding the refinancing of the 1999 Bond, the issuance and sale of the Bond and the execution, delivery and performance of the Financing Agreement, including, without limitation, the execution and delivery of closing documents and certificates. All such actions previously taken by such officers and agents are ratified and confirmed. The Chairman, County Administrator and the Director of Finance are designated the County's Authorized Representatives for purposes of the Financing Agreement. 16. Filing of Resolution. The County Attorney is authorized and directed to file a certified copy of this Resolution with the Circuit Court of the County of Roanoke, Virginia, pursuant to Sections 15.2-2607 and 15.2-2627 of the Virginia Code. 17. Effective Date. This Resolution shall take effect immediately. Adopted this 25th day of January, 2000. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None 2. Reauest for adoption of a resolution of support for a recreational access arant for North Roanoke Park (Pete Haislip Parks and Recreation Director) R-012500-2 Mr. Haislip explained that at the December 21, 1999 meeting, the Board approved the concept plan for a new parkin North Roanoke to be named later. As funding is limited, an important part of the process is securing Recreational Access Funds from the State to construct an access road. The resolution indicates support from the Board for the January 25, 2000 51 WHEREAS, the Board acknowledges that, pursuant to the provisions of Section 33.1-223 of the Code of Vir inia, this road shall be designated a Virginia Byway and recommends the Commonwealth Transportation Board, in cooperation with the Director of the Department of Conservation and Recreation, take appropriate action to implement this designation. Further, the Board agrees, in keeping with the intent of Section 33.1-63 of the Code of Vir inia, to use its good offices to reasonably protect the aesthetic or cultural value of this road. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of the County of Roanoke hereby requests the Director of the Department of Conservation and Recreation to designate the North Roanoke Park as a public recreational area and to recommend to the Commonwealth Transportation Board that recreational access funds be allocated for an access road to serve said park; and BE IT FURTHER RESOLVED, that the Commonwealth Transportation Board is hereby requested to allocate the necessary recreational access funds to provide a suitable access road as hereinbefore described. On motion of Supervisor Johnson to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA Supervisor Nickens moved to approve the first readings and set the second readings and public hearings for February 29, 2000. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None 1. First reading of an ordinance to rezone approximately 1.05 acre from R-3 Residential to C-2 Commercial too erate a personal services facili u on the etition of David and Zena Azar, located at 5420 Sta_ rkev Road. Cave S rin Magisterial District. January 25, 2000 53 1. Confirmation and ratification of Committee Appointments to the Hanging Rock Battlefield Preservation Foundation, the Roanoke Valley Convention and Visitors Bureau Board of Directors, Southwest Development Financing, Inc., and Virginia's First Regional Industrial Facility Authority. 2. Resolution approving a revision of the previously approved Workforce Investment Area of the Roanoke Valley-Allegheny Regional Commission to include Franklin County, VA. 3. Resolution of support for consideration of passenger rail service to Historic Oak Ridge Estate Train Station in Nelson County, VA. 4. Revised Resolution of Appreciation upon the retirement of Kenneth Hogan, Parks and Recreation Department. 5. Request from Schools to appropriate $3,625 Virginia Commission of the Arts grant for the Artists-in-Education Residency Program. G. Request from Schools to appropriate $279.51 reimbursement from Virginia Western Community College forthe dual enrollment program. 7. Resolution of Appreciation upon the retirement of Frances B. Haggerty, Police Department. 8. Donation of storm drainage easement on property owned by Gary H. Wood and Shelly R. Wood (Tax Map No. 77.14-06-45) in the Cave Spring Magisterial District. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 012500-3.b ADDING FRANKLIN COUNTY TO THE REGIONAL WORKFORCE INVESTMENT ACT AND AUTHORIZING EXECUTION OF THE CONSORTIUM AGREEMENT AMONG THE PARTICIPATING JURISDICTIONS WHEREAS, the Congress ofthe United States adopted Public Law 105-220, January 25, 2000 55 County and its citizens; and, V WHEREAS, on October 12, 1999 the Nelson County Board of Supervisors adopted a resolution in support of the proposed expanded passenger rail service project; and, WHEREAS, the Nelson County Board of Supervisors recognizes the importance and is unanimously supportive of the establishment of the historic Oak Ridge Train Station as a destination stop of the TransDominion Express; NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors hereby supports consideration of the historic Oak Ridge Train Station as a possible destination stop of the proposed Bristol Passenger Rail Service project, or TransDominion Express; and BE IT FURTHER RESOLVED, that the Roanoke County Board of Supervisors hereby encourages and requests the implementation of the Bristol Passenger Rail Service project by the Commonwealth of Virginia, including consideration of historic Oak Ridge Train Station as a potential depot for the rail passenger service. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 012500-3.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF KENNETH L. HOGAN, PARKS & RECREATION DEPARTMENT WHEREAS, Kenneth L. Hogan was first employed by the Roanoke County on June 1, 1969, as a Dog Warden, and has also served as Chief Animal Control Officer; and WHEREAS, Mr. Hogan retired from Roanoke County as a Parks Maintenance Foreman in the Parks & Recreation Department on November 1, 1999, after over thirty years of service to the County; and WHEREAS, while working in Animal Control, Mr. Hogan served as President of the Virginia Animal Control Association for 11 years; was instrumental in establishing state training standards for animal control officers throughout Virginia; and in 1991, was chosen National Animal Control Officer of the Year by the National Animal Control Association; and WHEREAS, in his position in Parks and Recreation, Mr. Hogan offered his unique skills and experience to maintain and upgrade County parks; and supported the County street sign shop through his exceptional custom sign fabrication ability; and was committed to the success of all County special events, programs, and construction projects; and WHEREAS, Mr. Hogan, through his employmentwith Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of January 25, 2000 57 Supervisor Nickens moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency/ Fund 4. Future School Ca ital Reserve 5. Revenues and Expenses for the six month ep riod ended December 31.1999 6. Report of claims activity for the Self-Insurance Program. 7. Accounts Paid _ December 1999 8. Status Report on Countv Projects IN RE: CLOSED MEETING At 3:15 P.M., Supervisor McNamara moved to go into Closed Meeting following the work sessions pursuant to the Code of Virginia Section 2.1-344 A(5), discussion concerning a prospective business or industry where no previous announcement has been made. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None 4 January 25, 2000 59 meeting. 2. Prioritization and Scheduling of future work sessions. Elmer C. Hodge" Countv Administrator) The work session was held from 4:20 p.m. until 4:35 p.m. The following work sessions were scheduled: (1) Review of goals set in July, 1999 on February 8; (2) Update on economic development strategy on February 29; (3) Status report on non-standard refuse collection on March 14 ; (4) Results of the water and sewer rate studies on March 14; and (4) Consideration of charging for rescue calls on March 14. 3. Work Session on roll-back tax liability on separated or split-off real estate in the use value real estate assessment ro ram_ Paul Mahoney, Countv Attorne The work session was held from 4:35 p.m. until 4:40 p.m. It was the consensus of the Board to rescind the action taken in August, 1999 and to add this item to New Business at the 7:00 p.m. session. Supervisor Johnson advised that he would make a motion to rescind the action and asked that certified letters be sent to those affected. Mr. Mahoney will send letters to the three parties and give them thirty days to respond. 4. Discussion of Aliah Process and Board Retreat. The work session was held from 4:40 p.m. to 4:50 p.m. Chairman McNamara advised that a letter had been sent to Aliah expressing the Board's appreciation. The next step is to create focus task groups based on the initiatives. He and 4 January 25, 2000 61 HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE 1T RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None IN RE: NEW BUSINESS January 25, 2000 63 Mr. Hodge advised that in June, 1998, President Clinton signed into law the Transportation Equity Act for the 21st Century (TEA-21) authorizing highway safety and other surface transportation programs for the next six years. In Virginia, $18.5 million has been set aside for transportation enhancement purposes. The County staff has developed TEA-21 applications for three different projects which qualify in separate transportation enhancement categories and do not compete against each other. Economic Development Assistant Director Joyce Waugh described Priority #1, a grant for the Blue Ridge Parkway Interpretive Center at Virginia's Explore Park, Phase II, for exhibit fabrication and installation, audio-visual equipment and facilities, related upfit and landscaping. This application requests $500,000 in TEA-21 funds, matched by $167,000 in National Park Service and Roanoke County in-kind services and private donations. Greenway Coordinator Liz Belcher described Priority #2, a $1.6 million grant application submitted jointly with the City of Salem for the design and construction of Phase I of the Roanoke River Greenway, consisting of 7.2 miles in western Roanoke County and the City of Salem. This application requests $1.6 million in TEA-21 funds, to be matched by $527,000 in right-of-way donations, in-kind services and capital funds. Roanoke County's share of the capital funds would be $76,000 over three years or approximately $25,000 per year. This would fund 20% of the construction cost for the Greenway from Green Hill Park to the City of Salem. Ms. Belcher advised that the Greenway Commission looked for locations for the Roanoke River Greenway and recommended the location on the north side of the river, based on public comments. Planner Janet Scheid reported on Priority #3, A $500,000 grant application January 25, 2000 65 following recor ed vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 012500-6.b SUPPORTING THE TEA-21 GRANT APPLICATION FOR PHASE I OF THE ROANOKE RIVER GREENWAY PROJECT WHEREAS, the Transportation Enhancement Act forthe 21 st Century (TEA- 21)was signed into federal law in June 1998, and WHEREAS, the Act authorizes $18.5 million a year through 2003 in Virginia for transportation enhancement, and WHEREAS, a transportation enhancement grant application has been submitted by Roanoke County and the City of Salem for Phase 1 of the Roanoke River Greenway project, a 7.2 mile section in western Roanoke County and the City of Salem, and WHEREAS, the grant application requests $1.6 million in TEA-21 funds, matched by $527,000 in right-of-way donations, in-kind services and capital funds, and WHEREAS, Roanoke County's share of the capital funds would be $76,000 over three years or approximately $25,000 per year, and WHEREAS, the Roanoke River Greenway is considered the backbone of the Roanoke Valley greenway system, and WHEREAS, each grant application must be accompanied by a resolution of support from the local government by January 31, 2000; BE IT THEREFORE RESOLVED, that the Board of Supervisors of Roanoke County supports the TEA-21 grant application for Phase I of the Roanoke River Greenway project. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 012500-6.c SUPPORTING THE TEA-21 GRANT APPLICATION FOR VIEWSHED ANALYSIS AND ACQUISITION ALONG RT. 785. WHEREAS, the Transportation EnhancementAct forthe 21 st Century (TEA- 21)was signed into federal law in June 1998, and WHEREAS, the Act authorizes $18.5 million a year through 2003 in Virginia for transportation enhancement, and WHEREAS, a transportation enhancement grant application has been submitted by Roanoke County to identify, prioritize and obtain conservation easements through purchase or donation on viewshed areas along Virginia Scenic Byway Route 785 (Catawba/Blacksburg Road) in Roanoke County, and WHEREAS, the grant application requests $500,000 in TEA-21 funds, January 25, 2000 67 DEDICATED TO THE PUBLIC IN DEED RECORDED IN DEED B K 855, PAGE 632. WHEREAS, Petitioner Linda T. Clingenpeel is the owner of a parcel of land adjacent to Oak Street, being part of Lot 1, Section 25, shown on 'Map of the Easterly Portion of Riverdale,' recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 2, Page 83'/2, said parcel being designated on the Roanoke County Land Records as Tax Map #70.04-2-57; and, WHEREAS, Petitioners Michael Harold & Linda T. Clingenpeel are the owners of a parcel of land adjacent to Oak Street, being the major portion of Lot 10, Section 13, shown on 'Map of the Easterly Portion of Riverdale,' recorded in the aforesaid Clerk's Office in Plat Book 2, Page 83'/2, said parcel being designated on the Roanoke County Land Records as Tax Map #70.04-2-58; and, WHEREAS, Petitioners Dennis A. & Maxine C. Musselman are the owners of a parcel of land adjacent to Oak Street, being the eastern'/2 of Lot 11, Section 13, shown on `Map of the Easterly Portion of Riverdale,' recorded in the aforesaid Clerk's Office in Plat Book 2, Page 83%2, said parcel being designated on the Roanoke County Land Records as Tax Map #70.04-2-14; and, WHEREAS, the Petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close Oak Street, which is an unimproved, unused right-of-way, measuring 40' in width and approximately 913.30' in length, extending from Highland Road to Eastland Road, being shown and created on the plat entitled `Map of the Easterly Portion of Riverdale' recorded as aforesaid in Plat Book 2, Page 83'/2, and being designated on the Roanoke County Land Records as Tax Map #70.04-2-67; and, WHEREAS, all of the streets, avenues, roads and alleys shown on the plat of Riverdale, recorded in Plat Book 2, Page 83 and 83'/2, including Oak Street, were dedicated to the public by Deed of Release and Dedication dated June 24, 1968, from Benjamin E. Chapman, Special Receiver of Riverdale Farm Corporation, recorded in the aforesaid Clerk's Office in Deed Book 855, page 632; and, WHEREAS, §15.2-2272.2 of the Code of Virginia (1950, as amended) requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by §15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on January 11, 2000; the public hearing and second reading of this ordinance was held on January 25, 2000. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved, unused right-of-way, situate in the Vinton Magisterial District and known as Oak Street, measuring 40' in width and approximately 920' in length, extending from Highland Road to Eastland Road as shown and created on the plat entitled 'Map of the Easterly Portion of Riverdale' recorded as aforesaid in Plat Book 2, Page 83%2, and designated on the Roanoke County Land Records as Tax Map #70.04-2-67, said right-of-way having been dedicated to the public by Deed of Release and Dedication dated June 24,1968, and recorded in the aforesaid Clerk's Office in Deed Book January 25, 2000 69 and Margaret Camper. Ter Harrington, County Planner 0-012500-8 Mr. Covey advised that at the first reading of this ordinance on January 11, the Board requested information on the possible need for this right-of-way in conjunction with the development of the adjacent 40 acre tract for commercial or industrial purposes. The adjacent property was rezoned to C-2 Conditional in 1990. Staff has reviewed the access options for this tract, and has concluded that the right-of-way proposed for vacation is not necessary or desirable as a point of future vehicular access to this site. The desirable access would be an extension of Friendship Lane to the property and/or direct access from Carvins Street. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None ORDINANCE 012500-8 VACATING AND CLOSING AN UNIMPROVED AND UNUSED PORTION OF 50' RIGHT-OF-WAY KNOWN AS GOFF ROAD LYING BETWEEN LOT 2, BLOCK 11 (TAX MAP #18.17-3-3), AND LOT 1, BLOCK 14 (TAX MAP #27.06-1 -1 ), IN SECTION NO. 1, NORTH BURLINGTON HEIGHTS SUBDIVISION SHOWN IN PLAT BOOK 3, PAGE 57 WHEREAS, Petitioner Margaret H. Camper is the owner of a parcel of land adjacent to a portion of Goff Road, said parcel being Lot 2, Block 11, of `Map Showing Section No. 1, North Burlington Heights' recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, page 57, and designated on the Roanoke County Land Records as Tax Map #18.17-3-3; and, WHEREAS, Petitioners Alva F. & Myrtle W. Pullen are the owners of a parcel of land adjacent to a portion of Goff Road, said parcel being Lot 1, Block 14, of `Map Showing Section No. 1, North Burlington Heights' recorded in the aforesaid Clerk's Office January 25, 2000 71 Snowing Right-of--Way To Be Vacated Between Tax Map No. 18.17-3-3 & 27.06-1-1,' prepared by the Roanoke County Department of Community Development, attached hereto as Exhibit A and made a part hereof. 2. That fee simple title to the subject portion of Goff Road shall vest as provided by law, subject to the above-described easements reserved in subparagraph a. above and subject to the condition that the vacated area of land shall be added and combined, by deed or by plat, to abutting properties, in compliance with the Roanoke County Subdivision and Zoning Ordinances, and other applicable laws and regulations. c. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners; and, 2. That the County Administrator, an Assistant County Administrator, or any County Subdivision Agent is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS James Garris. 3108D Honeywood Lane announced that the Roanoke Jaycee's will be presenting Distinguished Service Awards for the Young Man and Young Woman Citizen of the year, and the Firefighter and Police Officer of the Year. The nominations will close on February 1st and the award will be made on Aprii 10th. He encouraged the County to nominate individuals for these awards. January 25, 2000 73 Board will meet on January 27 to identify their priorities and requirements for construction of the Glenvar Middle School, and there is a commitment from the Board of Supervisors to fund the requirements. (2) He advised that the schools have almost completed Phase I and will start re-evaluating Phase 2 of the school construction projects. (3) He thanked the Aliah Group for their work on the retreat. The Board of Supervisors now has the beginning of an action plan but do not have any results yet. (4) He explained that there were five different groups at the retreat, each one made up of a School Board member, a Supervisor, and school and County staff. IN RE: ADJOURNMENT At 8:00 p.m., Chairman McNamara moved to adjourn to January 27, 2000, at 7:00 p.m. to attend a School Board meeting. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None Submitted by, Approved by, Mary H. Allen, CMC/AAE Clerk to the Board Joseph McNamara Chairman February 8, 2000 ,75 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 February 8, 2000 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and a joint meeting with the Roanoke City Council. 1N RE: WELCOME AND INTRODUCTIONS Vice Chair Minnix welcomed Roanoke City Council and staff. He introduced the new member of the Board of Supervisors, Joseph B. "Butch" Church, representing the Catawba Magisterial District. He welcomed the new Roanoke City Manager Darlene Burcham and presented her with a gift from the Board of Supervisors. IN RE: INVOCATION The invocation was given by H. Odell "Fuzzy Minnix, member of the Roanoke County Board of Supervisors. Lunch followed. IN RE: CALL TO ORDER February 8, 2000 77 Vice Chairman Minnix recognized former State Senator Granger McFarlane and former member of the Board of Supervisors Lee Eddy. He advised that he looks forward to working together with Roanoke City in the new millennium. 2. Mayor David Bowers Mayor Bowers thanked the Board of Supervisors for inviting Roanoke City Council to the luncheon and meeting. IN RE: REQUEST TO ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS Supervisor Johnson requested that a discussion on the General Assembly action be added to the agenda. IN RE: DISCUSSION ITEMS 1. Discussion of a Roanoke Valley Travelers Information Center on Interstate 81. (Mayor David Bowers Roanoke Cit„x~ Mayor Bowers explained that former State Senator Granger McFarlane had visited recently with Roanoke City Council concerning the location of a new Welcome Center. The Governor has indicated support for eight Welcome Centers and Mayor Bowers suggested that one of them should be located in the Roanoke Valley. Granger McFarlane emphasized that a new Welcome Center would not compete with the Explore Interpretive Center, but would be used to gather information on tourist attractions. He described Tamarack, located on the West Virginia Turnpike in Beckley, West Virginia. Mr. McFarlane advised that he was interested in using land February 8, 2000 79 been added. Mr. Slone announced that the system is an unqualified success. Both Fire and Emergency Services can communicate in any incident and provide backup for each other. The Police Departments can also monitor calls and help when needed. The Fire and Emergency Services joint system began in February 1999 and the Police Departments joint services began in June 1999. 4. Pro4ress Report on Juvenile Detention Home (John Chambliss Roanoke County and Glenn Radcliffe Roanoke City) Mr. Chambliss reported they are in the middle of construction of Phase I, which consists of four pods of beds. They will have 48 beds available by May or June and will have video conferencing capabilities. Of the 48 beds, Roanoke City will have 24, Roanoke County will have 12, Salem will have 6, Franklin County will have 5, and Botetourt County will have 1. There will ultimately be 81 beds by July of 2001. Mr. Radcliffe advised that 50% of the construction and operating funds came from the state and that they will increase the number of staff to meet the increased number of inhabitants. Localities will be charged by the actual bed usage rather than each locality paying a specific share of the costs. 5. Update on Water Connections (Gary Robertson Roanoke County and Kit Kiser Roanoke Cityl February 8, 2000 g 1 At 1:40 p.m., Vice Chairman Minnix declared that the Board of Supervisors was in recess until 3:00 p.m. for their regular session in the Board Meeting Room. IN RE: ADJOURNMENT FOR THE ROANOKE CITY COUNCIL Vice Mayor Harris adjourned the meeting at 1:40 p.m. Submitted by: Q.~,., Mary H. Allen, CMC Clerk to the Board Approved by: Joseph McNamara Chairman February 8, 2000 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 February 8, 2000 83 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of February 2000. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:02 p.m. The roll call was taken. MEMBERS PRESENT: Vice Chairman H. Odell "Fuzzy" Minnix, Supervisors Joseph B. "Butch" Church, Bob L. Johnson, Harry C. Nickens (arrived at 3:10 p.m.) MEMBERS ABSENT: Chairman Joseph McNamara STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator, Don C. Myers, Assistant CountyAdministrator, Anne Marie Green, Community Relations IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr., Assistant County Administrator. The Pledge of Allegiance was recited by all present. February 8, 2000 85 Wilson, General Services; Brenda Holton, Board of Supervisors; David Holladay, Community Development; Jan Killgore, Procurement; and William Agee, General Services. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens NAYS: None ABSENT: Supervisor McNamara RESOLUTION 020800-1 CONGRATULATING THE TOP WINNERS OF THE CIRCLE SUGGESTION PROGRAM FROM MAY 1998 TO DECEMBER 1999 WHEREAS, in the fall of 1996, the Roanoke County Board of Supervisors requested that the County of Roanoke develop a suggestion program that would encourage employees to reduce costs and improve operations; and WHEREAS, on April 8, 1997, the Board of Supervisors approved the establishment of the CIRCLE Suggestion Program, which stands for "CONTINUOUS IMPROVEMENT OF ROANOKE COUNTY LED BY EMPLOYEES"; and WH EREAS, since the program began,103 County employees have submitted suggestions and 70 of the implemented suggestions have generated an estimated savings of up to $309,691 over athree-year period; and WHEREAS, in addition to monetarywinnings, thewinners received a CIRCLE T-Shirt from the County Administrator and were recognized in the CIRCLE Newsletter and Roanoke County Today; and WHEREAS, Steve Wilson, General Services; Becky Fralin, MIS; Lee Gearheart, Community Development; Brenda Holton, Board of Supervisors; David Holladay, Community Development; Jan Killgore, Procurement; Billy Greenway, General Services; Leon Hopkins, General Services; Tony Noel, General Services; and William Agee, General Services; were the top winners from May 1998 to December 1999. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, wishes to express its congratulations to these employees for their ingenuity, their innovative ideas and for meeting the challenge of improving County operations and services; and FURTHER, on behalf of the citizens of Roanoke County, the Board of Supervisors encourages them to continue their outstanding efforts in the future. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: February 8, 2000 87 Section 1, Phase II1, Ruxton of Roanoke (Plat Book 9. Page 142 Tax Map No. 87.10-1-17) in the Cave Spring Magisterial District Arnold Covey. Directory of Community Development Assistant Community Development Director George Simpson advised that the petitioner, Camilla L. Jones, is the current owner of Lot 17, Ruxton of Roanoke. A recent survey revealed that the dwelling on this lot encroached into the existing easements. Ms. Jones has requested that the Board of Supervisors vacate that portion of the existing 15 foot sanitary sewer easement which crosses Lot 17. In exchange, Ms. Jones has agreed to convey a new 15 foot sanitary sewer easement across Lot 17 to encompass the existing facilities. There was no discussion and no citizens to speak. Supervisor Minnix moved to approve first reading of the ordinance and set the second reading and public hearing for February 29, 2000. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens NAYS: None ABSENT: Supervisor McNamara IN RE: APPOINTMENTS 1. Building Code Board of Adjustments and Appeals Supervisor Nickensnnminated EricThomas, Vinton Magisterial District, to the unexpired five year term of Herbert H. Snyder. The term expires June 30, 2000. Supervisor Nickens asked that the appointment be confirmed on the Consent Agenda. February 8, 2000 89 as follows: 1. That the certain section of the agenda of the Board of Supervisors for February 8, 2000 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Approval of minutes -September 28, 1999, October 12, 1999, October 20, 1999. 2. Acceptance of water and sanitary sewer facilities serving Peters Creek Commercial Property and Cycle Center. 3. Request for approval of appointment to the Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization. 4. Adoption of resolutions of appreciation upon the retirements of: (a) Ronnie W. Stump, Sheriff's Office (b) Shirley Wagner, Sheriffs Office 5. Donation of storm drainage easement on property owned by Michael W. Holdren (Tax Map No. 61.19-10-21) in the Vinton Magisterial District. 6. Donation of storm drainage easement on property owned by Craig A. and Carol W. Snyder (Tax Map No. 36.20-02-09) in the Catawba Magisterial District. 7. Request from Sheriff's Office for acceptance of $15,000 Compliance Improvement Grant from the Department of Criminal Justice Services. 8. Confirmation of Committee appointment to the Board of Zoning Appeals. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the resolution with Item 8 added and Item 4 removed for separate vote, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens NAYS: None ABSENT: Supervisor McNamara On motion of Supervisor Minnix to adopt Item 4, and carried by the following recorded vote: February 8, 2000 91 WHEREAS, Deputy Wagner, through her employmentwith Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to SHIRLEY WAGNER for over nineteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens NAYS: None ABSENT: Supervisor McNamara IN RE: REPORTS Supervisor Minnix moved to receive and file the following reports after d'escussion of item 1. The motion passed by a unanimous voice vote with Supervisor McNamara absent. 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement ofthe Treasurer's Accountabilityper Investments and Portfolio Policy as of January 31, 2000. IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson: (1) He has been reviewing the preliminary budget figures for next year and noted that the Governor has put no money in either year of the state biennial budget. He requested that Mr. Hodge and staff bring back information on: February 8, 2000 93 namely (a) Procurement bids, Blue Ridge Parkway Interpretive Center; (b) contract with Advance Auto; (c) Negotiations with cable TV franchise renewal. The motion passed by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens NAYS: None ABSENT: Supervisor McNamara IN RE: WORK SESSIONS 1. Review of County Administration Goals established in July 1999 The work session was held from 3:50 p.m. to 4:30 p.m. Mr. Hodge explained that this work session was to review the goals set for the County Administration Offices in July, 1999. He described what steps had been taken to meet the following goals during the past six months: (1) To provide the Board with accurate, timely information on which to base its decisions; and (2) To facilitate economic development that increases the number and quality of jobs available to residents of Roanoke County and the Roanoke Valley. Because a tour had been scheduled, the remainder of the work session was postponed to a future meeting. IN RE: CERTIFICATION RESOLUTION R-020800-4 Supervisor Minnix moved to return to Open Meeting at 4:50 p.m.; announced February 8,.2000 95 members toured construction sites in West Roanoke County. Submitted by, Mary H. Allen, CMC/AAE Clerk to the Board Approved by, Joseph McNamara Chairman February 29, 2000 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 February 29, 2000 97 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of February, 2000. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Vice Chairman H. Odell "Fuzzy" Minnix, Supervisors Joseph B. "Butch" Church, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator;Rnne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by the Reverend Phillip Whitaker, Brambleton Baptist Church. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS February 29, 2000 99 WHEREAS, Deputy Delaney was highly respected by his co-workers, court officials and the public for his caring attitude and willingness to go the "extra mile" in all of his duties; and WHEREAS, Deputy Delaney maintained an excellent rapport with the youth of Roanoke County and received many letters of commendation from citizens; and WHEREAS, Deputy Delaney, through his employmentwith Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to WALTER L. DELANEY, JR., for more than twenty-five years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None 2. Resolution of Appreciation upon the retirement of Donnie C. Myers" Assistant County Administrator R-022900-2 Mr. Myers was present to receive the resolution. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 022900-2 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF DONNIE C. MYERS, ASSISTANT COUNTY ADMINISTRATOR WHEREAS, Donnie C. Myers was first employed by Roanoke County on September 14, 1987, as the Director for the Management Information Systems Department; and WHEREAS, Mr. Myers was named Assistant County Administrator for Management Services on July 1, 1988; and WHEREAS, Mr. Myers retired from Roanoke County on February 29, 2000, February 29, 2000 101 R-022900-3 Mr. Hodge reported that the bids have been received for the construction of the Interpretive Center. The low bid of $1.3 million was received from Loeb Construction. Modifications have been made to the proposal to bring the cost within the budget previously reviewed with the Board in a work session on November 9, 1999. Staff is now requesting to award the bid with agreed upon modifications to Loeb Construction for $1,079,000. The construction contract along with $150,500 for A&E work, exhibit design and preliminary infrastructure, and $55,300 for contingencies will make the total budget for this project $1,284,800. Mr. Hodge advised that this has been part of the Explore Park project for many years, and described what will be included in the Interpretive Center. Mr. Hodge requested that the Board adopt the resolution, award the modified contract to Loeb Construction for $1,709,000, and appropriate the remaining $375,000 from the Capital Fund Unappropriated Balance ($300,000), the Regional Competitiveness Grant ($50,000) and a grant from AEP ($25,000). Supervisor Johnson expressed concern about the lack of state funding for Explore Park. Supervisor Nickens advised that the only funds that have not been received is the $50,000 regional competitiveness grant. Supervisor Nickens moved to approve the contract and appropriate the funds. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 022900-3 APPROVING A CONSTRUCTION CONTRACT WITH LOEB CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE BLUE RIDGE PARKWAY INTERPRETIVE CENTER, APPROPRIATING THE SUM OF $375,000 FOR THIS PROJECT, AND AUTHORIZING FURTHER ACTION February 29, 2000 103 County, and to take such further actions as may be necessary to implement this Resolution, all upon form approved by the County Attorney and the availability of funds as certified by the Director of Finance. 2. Request for approval of a VDOT resolution supporting the County op rtion of the Hardy Road rp oject and consideration of funding bikeways and sidewalks. Geor a Simpson, Assistant Director of Community Development) R-022900-4 Mr. Covey reported that Hardy Road is the Town of Vinton's top priority in their six-year plan. A couple of years ago, the Virginia Department of Transportation (VDOT) conducted a location and design public hearing in the Town. Following this, Community Development and VDOT staff decided to add a short section of Hardy Road to the County's six-year plan to be constructed in conjunction with the Town's project. The Town has decided to build a five lane highway with shared bikeway lanes and sidewalks. For continuity, VDOT and County staff decided to carry the same section into the County for approximately 200 feet. Hardy Road crossed Wolf Creek within the project and Wolf Creek is identified as a future greenway corridor. Mr. Covey requested that the Board adopt a resolution supporting the Hardy Road project and to approve bikeway and sidewalk facilities for approximately 200 feet, with a cost not to exceed $3,000 to be appropriated from the General Fund. Supervisor Nickens asked about the box culverts and advised that he did not think the County should spend $100,000 for bikeways. Supervisor Johnson pointed out that the County removed bikeways and sidewalks from other projects. Supervisor Nickens moved to approve the staff recommendation at a cost February 29, 2000 105 xp ore ar . r. o ge reques e a e oar a op a reso u ion m suppo o continued state funding for Explore Park. Supervisors Nickens suggested that the Board members contact the local members of the General Assembly and express support for the funding. Supervisors Minnix and Church recommended that a letter be sent to the legislators with the resolution. Chairman McNamara asked that a letter be drafted to local legislators to be mailed with the resolution. Supervisor Nickens moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 022900-5 IN SUPPORT OF CONTINUED STATE FUNDING FOR VIRGINIA'S EXPLORE PARK WHEREAS, Virginia's Explore Park is a top, economic development priority of Roanoke County and the County has contributed both capital and operating funds over the last ten years to support the Park, as well as countless hours of staff time and talent; and WHEREAS, Virginia's Explore Park was planned as an attraction which would bring visitors to the Roanoke Valley, and give them an opportunity to see life on the first American frontier, similar to the experience in the colonial capitol of Williamsburg; and WHEREAS, Virginia's Explore Park has grown dramatically since its opening, and now includes over ten historic venues with skilled interpreters, a welcome center, recreational opportunities, and a high quality restaurant; and WHEREAS, the Park is becoming a destination attraction, drawing visitors off the Blue Ridge Parkway into the Roanoke Valley; and WHEREAS, attendance at the Park is increasing annually during the last six years, with almost 100,000 people visiting the attraction in the last year; and WHEREAS, over 18,000 school children visited Explore last year to learn about the history of their state and the region in which they live, and assisting teachers by providing SOL-compliant, hands-on programs; and WHEREAS, attendance will continue to increase with the construction of the Blue Ridge Parkway Interpretive Center in April 2000, and the Education Center in the near February 29, 2000 107 i iamson oa o ins ages eria is ric ,upon a ep i ion of Regal' Inc. IN RE: FIRST READING OF ORDINANCES 1. First readin of ordinance authorizing Appalachian Power Company to expand the use of an existin easement across a well lot on Oriole Lane Tax Map # 87.17-3-13) owned ~ the Board of Supervisors. Paul M. Mahoney, Count Attorne Mr. Mahoney reported that Appalachian Power has requested authorization to expand the use of an existing easement across a well lot on Oriole Lane to allow access to a telecommunications antenna to be located on an existing transmission line tower. County staff has reviewed the request and has determined that it does not interfere with the County's use of the property. Consideration forthe easement is the sum of $100 which will be deposited in the Water Operation Account. Supervisor Johnson moved to approve first reading and schedule the second reading for March 14, 2000.. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None IN RE: APPOINTMENTS 1. Library Board Supervisor Minnix nominated David Smith to a four-year term expiring December 31, 2003. February 29, 2000 109 Department of Criminal Justice Services for criminal history records improvement. 6. Request from Police Department for acceptance of $37,983 V-stop grant from the Department of Criminal Justice for prevention and investigation of violent crimes against women. 7. Request from Schools to accept and appropriate $50,221 to the Regional School Budget. 8. Request for acceptance of Lakedale Road into the VDOT Secondary System under the rural addition program. 9. Approval of a resolution to VDOT requesting a "Watch for Children Sign." 10. Resolution of Appreciation upon the retirement of Betty P. Shockley, Social Services Department. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution with Item 2 removed for a separate vote, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None On motion of Supervisor Church to approve confirmation of appointment in Item 2, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 022900-6.a REQUESTING ACCEPTANCE OF LAKEDALE ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM UNDER THE RURAL ADDITION PROGRAM WHEREAS, the streets described below was established on January 21, 1957, and currently serves at least 3 families per mile, and WHEREAS, the Virginia Department of Transportation (VDOT) has deemed this county's current subdivision control ordinance meets all necessary requirements to qualify this county to recommend additions to the secondary system of state highways, pursuant to Section 33.1-72.1, Code of Virginia, and WHEREAS, after examining the ownership of all property abutting this street, this Board finds that speculative interest does not exist, NOW, THEREFORE, BE IT RESOLVED, this Board request the following street be added to the secondary system of state highways, pursuant to Section 33.1-72.1 (D), Code of Virginia: February 29, 2000 111 Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Johnson. Minnix. Church. Nickens. McNamara Nays: None Absent: None RESOLUTION 022900-6.i EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF BETTY P. SHOCKLEY, SOCIAL SERVICES DEPARTMENT WHEREAS, Betty P. Shockley was first employed by Roanoke County on September 3, 1991, as aReceptionist I -Typist; and also served as Clerk III and Account Clerk II; and WHEREAS, Ms. Shockley retired from Roanoke County on February 1, 2000, as an Eligibility Worker after more than eight years of service; and WHEREAS, Ms. Shockley always tried to find resources to meet the citizens' needs if they could not be met through the department's benefit programs; and many citizens complimented Ms. Shockley on her respectfulness and helpfulness; and WHEREAS, Ms. Shockley provided outstanding customer service during her employment with Roanoke County, and was instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to BETTY P. SHOCKLEY for more than eight years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS William Overstreet spoke on the following: (1) He asked about North Spring Drive and advised that there is currently drive-through traffic. (2) He also asked about the status of the fence around the detention pond, and the tree plantings to be done by the City. (3) He expressed support for salary increases for public safety employees so that they receive the same salaries as Roanoke City and the State Police. Chairman McNamara asked that staff respond to Mr. Overstreet concerning ~ ~ February 29, 2000 113 suggested that Mr. Hodge meet with the Botetourt County Administrator to resolve these issues. IN RE: WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Update on Economic Development Strategy David Porter, Economic Development Director This work session was postponed to March 14, 2000. 2. Discussion on amendments to the zoning ordinance concerning cluster subdivisions. Ter Harrington, County Planner The work session was held from 6:45 p.m. to 7:00 p.m. Mr. Harrington presented changes to the ordinance since the last work session and advised that the approval process now comes to the Board of Supervisors for any waivers. The allowable density of proposed cluster developments has also been reduced. Supervisor Nickens noted that the ordinance allows up to 11 houses by right in the middle of subdivisions, and he and Supervisor McNamara expressed concern about the allowable density and the need to protect established neighborhoods. 3. Review of Countv Administration Goals established in July 1999. (Continued from February 8 2000 Elmer C. Hodge, Countv Administrator) This work session was postponed to March 14, 2000. IN RE: CLOSED MEETING At 4:00 p.m. Supervisor McNamara moved to go into Closed Meeting February 29, 2000 115 resoiuuon applies, ana 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None IN RE: RECOGNITION Chairman McNamara introduced members of Boy Scout Troop 234 and Boy Scout Troop 49. IN RE: PUBLIC HEARINGS 1. Public Hearing, to elicit citizen comment for items to be included in the budget for the 2000-2001 fiscal year. Andrea Krochalis, 9428 Patterson Drive, spoke in support of capital funding for expansion and renovations to the Bent Mountain Library. 2. Public Hearin on the "effective tax rate increase" as a result of increased assessed value of real estate. David Shimp, 2633 Tulip Lane, Vinton, advised that he felt that the language in the advertisement for this hearing was confusing and asked what the tax rate was. Chairman McNamara explained that the format is required by state law, and that the actual rate is $1.13 per one hundred dollars of assessed value. 3. Public Hearing to set the following tax rates: a. To set a real estate tax rate of not more than 1.13 der 100 assessed valuation. February 29, 2000 117 ei o nson, a orney or e pe i loners, was presen an exp ame a is "~ type of use was appropriate for this area of Starkey Road. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None ORDINANCE 022900-8 TO CHANGE THE ZONING CLASSIFICATION OF A1.04-ACRE TRACT OF REAL ESTATE LOCATED AT 5420 STARKEY ROAD (TAX MAP NOS. 87.19-2-2 AND 87.19-2-3) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-3 TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS UPON THE APPLICATION OF DAVID AND ZENA AZAR WHEREAS, the first reading of this ordinance was held on January 25, 2000, and the second reading and public hearing were held February 29, 2000; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on February 1, 2000; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.04 acres, as described herein, and located at 5420 Starkey Road (Tax Map Numbers 87.19-2-2 and 87.19-2-3) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of R-3, Medium Density Multi-Family Residential District, to the zoning classification of C-2, General Commercial District to operate a day spa and salon in an existing structure. 2. That this action is taken upon the application of David and Zena Azar. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The project shall have only one entrance on Starkey Road. (2) The property shall be used for personal improvement services, personal services, and uses permitted-by-right inthe C-1 Office District. (3) Type C screening and buffering shall be provided along all property lines. (4) Total signage on the property shall not exceed 100 square feet. Freestanding sign shall be monument-type and be no greater than 6 feet in height and have an area of no greater than 16 square feet. Additionally, the sign shall not have back lighting. (5) No neon signage shall be allowed. February 29, 2000 119 5.5 units per acre. He advised that 35 to 55% would remain open space; sloops, floodplains, and ridgelines would be preserved; and there would be limited use of private roads. Supervisor Nickens explained that he was concerned about the inclusion of R-1 zoning within the proposed ordinance. He moved to approve the ordinance with the deletion of R-1 zoning. However, Supervisor Johnson felt that this change would eliminate the flexibility and creativity in the ordinance. He requested a continuance to allow staff to investigate the worst case scenarios. Supervisor McNamara advised that he would vote against the continuance because he felt that the Board needed to move forward with the ordinance or deny it. He explained he was concerned about the density in populated areas and the use of private roads. Supervisor Nickens advised he would endorse the ordinance if pre-existing R-1 areas were exempt. Supervisor Church reported that while the ordinance would not involve property in his district, he would like to review the ordinance one more time. Supervisor Johnson moved to continue the item to March 28, 2000. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A work session was scheduled for March 14, 2000 and the Board asked for information on how many parcels would fit into this category and how to protect established neighborhoods. 3. Second reading of an ordinance authorizing the approval of a Special Use Permit for the Evangel Foursquare Church, for a J February 29, 2000 121 Supervisor Johnson advised he was not opposed to the project but expressed concern about the traffic. Supervisor Church concurred. Supervisor Minnix pointed out that the Board has approved projects in the past where traffic was a concern such as Lowes on Route 220. The following residents spoke in support of the project: 1. Michael Wray, 5650 Yellow Mountain Road, who felt that the church would blend in with the surrounding area. 2. Kathleen King, 5186 Sin in Hills Road, presented a petition with 58 signatures in support of the request, and 80 signatures from her church also in support. 3. Rangy Kingery, 656 Crowells Gap Road, a member of the church spoke in support. 4_ Laura Radagar, representing the Blue Ridge Parkway, spoke in support of the request because the poroposed uses will be compatible with the parkway. Following additional discussion about the ingress and egress to the property and concerns by the Board members about the traffic situation, Supervisor Minnix moved to continue the public hearing for 60 days to allow staff, VDOT and the church members to come to a satisfactory conclusion. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS 1. George Bowers, 3508 Kenwick Trail SW, a member of the Advisory Board for Youth Haven II expressed concern about the closing of Youth Haven II. He highlighted the successes of the program, and requested consideration of reopening the ~ ~ V February 29, 2000 123 Supervisor Minnix: He expressed best wishes to the Cave Spring girls and boys basketball teams who are playing in the regional tournament. Supervisor Church: (1) He announced that paving is now underway at Daugherty Road. (2) He recognized four young ladies who assisted senior citizens including those in wheelchairs at the Richfield Retirement Center Valentines Dance. He advised that he would present them with Certificates of Recognition for their dedication and hard work. Supervisor Nickens: (1) He asked someone to please fix the squeaky door at the entrance to the Board Meeting Room. (2) He announced that the William Byrd Ladies Volleyball Team won the state tournament and asked Ms. Allen to invite them to a future Board meeting to be recognized for this achievement. Supervisor McNamara: (1) He announced that the Virginia Federation of Women's Club donated 14,000 books to flood victims, and that Lawrence Transfer helped with transportation. (2) He reported that the Oak Grove Elementary Chess Club finished 1 st and 3rd in the Roanoke City Chess Tournament. (3) He met today with leaders of the teams formed from the Board retreat in January. The team names and their focus are education, economic development, workforce development, regionalism, image, technology and quality of life. Each team is charged with working through the suggestions presented at the retreat. The members of the School Board and Board of Supervisors will participate as liaisons to the groups. IN RE: REPORT FROM COUNTY ATTORNEY ON GENERAL ASSEMBLY LEGISLATION Mr. Mahoney reported that: (1) the Blue Ridge Parkway funding and Explore ~ ~ February 29, 2000 125 pursuant to the Code of Virginia Section 2.1-344 (5) discussion concerning a prospective business or industry where no previous announcement has been made. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None IN RE: CERTIFICATION RESOLUTION 0-022900-9 At 11:12 p.m., Supervisor McNamara moved to return to Open Meeting and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 022900-9 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Minnix to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A-041100-6 . a ACTION NO. ITEM NUMBER -~'--3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2000 AGENDA ITEM: Confirmation of Committee appointment to the League of Older Americans Advisory Council and Building Code Board of Adjustments and Appeals COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION LEAGUE OF OLDER AMERICANS ADVISORY COUNCIL At the March 28 meeting, Supervisor McNamara nominated Steve Harrah to serve aone- yearterm beginning March 31, 2000 and expiring March 31, 2001. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS Supervisor Nickens is nominating Thomas Darnall, architect, to another four-year term which will expire January 22, 2004. STAFF RECOMMENDATION It is recommended that the above nominations be confirmed. Respectfully submitted, }.d Mary H. Allen, CMC/AAE Clerk to the Board Approved by, Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied () Johnson _ x Received () McNamara- x _ Referred () Minnix _ x To () Nickens _ x cc: File League of Older Americans -Advisory Council Building Code Board of Adjustments and Appeals _~.~ y ..J .. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON APRIL 11, 2000 RESOLUTION 041100-6.b APPROVING THE ACCEPTANCE OF, APPROPRIATION OF, AND PRIORITIZATION OF VIRGINIA JUVENILE COMMUNITY CRIME CONTROL ACT MONIES FOR FISCAL YEAR 2000-01 AND FISCAL YEAR 2001-02 WHEREAS, the County of Roanoke has been advised that it will receive monies from the Virginia Juvenile Community Crime Control Act in the amount of $511,617 with a required maintenance of effort (local match) of $24,644 for each of Fiscal Year 2000- 01 and Fiscal Year 2001-02, and WHEREAS, the County of Roanoke has worked through the prescribed collaborative efforts to establish the plan to meet the service needs of the youth of our community. NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County that the County of Roanoke does agree to participate in the Virginia Juvenile Community Crime Control Act program and does accept the monies for the Fiscal Years 2000-01 and 2001-02, and appropriates the monies of the grant with the required maintenance of effort towards the plan established for this community, and BE IT FURTHER RESOLVED that the County Administrator or his designee is hereby authorized to execute the local plan on behalf of the County of Roanoke. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: .~- Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Michael Lazzuri, Director, Court Service Unit Diane D. Hyatt, Director, Finance John M. Chambliss, Jr., Assistant County Administrator ACTION NO. ITEM NUMBER T' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2000 AGENDA ITEM: Request to Accept and Appropriate Monies from the Virginia Juvenile Community Crime Control Act and to Adopt the Resolution Prioritizing the Expenditure of the Grant Proceeds COUNTY ADMINISTRATOR'S COMMENTS: ~~~~ ~~ BACKGROUND: For the past few years, the Commonwealth of Virginia has provided to localities grant monies through the Virginia Juvenile Community Crime Control Act (VJCCCA) These monies assist in funding treatment needs of youth who come into contact with the Court System. The allocated amount for FY 2000-O1 and FY 2001-02 for the County of Roanoke will be $511,617 with the required maintenance of effort (local match) of $24,644 and other revenues from outside agencies of $70,322 for each year of the biennium. The local match will come from monies included in the Court Service Unit budget for similar services. Funding for the VJCCCA is based on Juvenile Crime statistics as reported by the Virginia State Police document Crime in Virginia. Funds from this grant source have been used to purchase services from programs such as Youth Haven, substance abuse treatments, residential care, intensive probation, electronic monitoring, community service and restitution by youth, etc. The attached program plan for the new grant includes elements which were developed by a collaborative effort involving the Community Policy and Management Team (CPMT), the Juvenile and Domestic Relations Court, and the citizen committee helping to formulate the Day Reporting Program that is replacing Youth Haven II. To be eligible as a beneficiary of the funding from these programs, the child must have an identification number assigned when the case is brought before the in-take officer of the Juvenile Court. The attached resolution follows the form prescribed in the grant package and authorizes the County to participate in the program, accept the grant proceeds, and requires us to return any unspent monies to the State at the close of the biennium. ALTERNATIVES: 1. Accept the VJCCCA grant funding for FY 2000-O1 and FY 2001-02 in the amount of $511,617 for each year of the biennium and appropriate this amount for use as approved in the budget document. The required match will be $24,644 for each year which is included in the Court Service Unit budget. 2. Decline to participate in the VJCCCA program. FISCAL IMPACT: By participating in the VJCCCA program, we will be able to secure the services of over $606,583 for the youth of our community during each year of the biennium. The required maintenance of effort (local match) of $24,644 included in this program budget is available in the Court Service Unit budget and no new appropriation of local monies is required. RECOMMENDATIONS: Staff recommends adopting the attached resolution which authorizes participation in the VJCCCA program for FY 2000-O1 and FY 2001-02; accepting the grant in the amount of $511,617 for each year of the biennium; and appropriateing the grant proceeds and program monies for use during FY 2000-01 and FY 2001-02 in the categories established through the collaborative process as required in the grant project. Respectfully submitted, Approved by, Michael Lazz`uri ~~- Elmer C. Hod e Director, Court Service Unit County Administrator ----------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION VOTE No Yes Abs Church Johnson McNamara Minnix Nickens Motion by: VJCCCA202 COUNTY OF ROANOKE, VIRGINIA VJCCCA GRANT PROGRAM PLAN FY 2000-01 and FY 2001-02 Program ----------------------------------------------------------------------------- INTENSIVE PROBATION Individuals in this program receive intensive supervision which may be combined with electronic monitoring. The electronic monitoring system used allows the juvenile freedom within the community while learning responsibility and accountability. COMMUNITY SERVICE This program provides for supervision or monitoring of community service hours by juveniles when the child is not on probation. RESTITUTION /RESTORATIVE SERVICES This program provides for supervision or monitoring of required restitution by juveniles when the child is not on probation. CRISIS INTERVENTION SERVICES Shelter Care for the juvenile and programs to address family needs when dealing with crisis situations IN-HOME SERVICES Services provided in the home without separating family PURCHASE OF SERVICES -RESIDENTIAL Residential Treatment services for juveniles OUTREACH DETENTION Close supervision, often with electronic monitoring, to reduce the need for placement in secure detention PROBATION OFFICER AIDE Allows others to assist the probation officer in gathering information for reports and in the FAPT/CPMT process DAY REPORTING PROGRAM Alternative program for a juvenile eligible for detention who can be managed in anon-secure facility during normal school or work hours. PURCHASE OF SERVICES NON-RESIDENTIAL Specialized treatment provided in the community without removing the child from the home Program Totals for FY 2000-01 i W ~~ FY 2000-01 FY 2001-02 Grant Local Other Grant Local Other -------------------------------------------- -------------------------------------------- 38, 303 38, 303 16,456 16,456 16,456 16,456 24, 000 24, 000 20,000 1,500 20,000 1,500 167, 238 10, 000 167, 238 10, 000 15, 000 32, 912 178,252 24,644 58,322 3, 000 500 12, 000 32,912 181,252 24,644 58,322 3, 000 500 511,617 24,644 70,322 511,617 24,644 70,322 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON APRIL 11, 2000 RESOLUTION APPROVING THE ACCEPTANCE OF, APPROPRIATION OF, AND PRIORITIZATION OF VIRGINIA JUVENILE COMMUNITY CRIME CONTROL ACT MONIES FOR FISCAL YEAR. 2000-O1 AND FISCAL YEAR 2001-02 WHEREAS, the County of Roanoke has been advised that it will receive monies from the Virginia Juvenile Community Crime Control Act in the amount of $511,617 with a required maintenance of effort (local match) of $24,644 for each of Fiscal Year 2000-O1 and Fiscal Year 2001-02, and WHEREAS, the County of Roanoke has worked through the prescribed collaborative efforts to establish the plan to meet the service needs of the youth of our community. NOW, THEREFORE, BE IT Roanoke County that the in the Virginia Juveni does accept the monies and appropriates the maintenance of effort community, and RESOLVED, by the Board of Supervisors of County of Roanoke does agree to participate 1e Community Crime Control Act program and for the Fiscal Years 2000-O1 and 2001-02, monies of the grant with the required towards the plan established for this BE IT FURTHER RESOLVED that the County Administrator or his designee is hereby authorized to execute the local plan on behalf of the County of Roanoke. A-041100-6.c ACTION # ___ ITEM NUMBER `J ..r 'J MEETING DATE: April 11, 2000 AGENDA ITEM: Request to accept and appropriate $2,000 Bicycle Safety Grant from the Department of Education COUNTY ADMINISTRATOR'S COMMENTS: a BACKGROUND: In an effort to increase the level of physical activity in our student population and take advantage of a rapidly growing availability of greenways and bicycle trails, the physical education curriculum revision team would like to develop a bicycle safety program as part of the middle school physical education curriculum. SUMD?AAY OF INFORMATION: Roanoke County Schools has been awarded a $2,000 Bicycle Safety Grant from the Department of Education. The grant is to be used to purchase bicycle safety education resources. Funding for the project is handled on a cost reimbursement basis. This is a request to accept the grant and spend the funds pending reimbursement from the Department of Education. FISCAL IMPACT: None, no matching funds are required. STAFF RECOMMENDATION: Appropriation of the $2,000 grant to budget code 792821-8601 to be used as stated. ~~ Barry Tre Elmer C. Hodge Coordinator for Health, County Administrator Physical Education and Driver Education ACTION VOTE No Yes Abs Approved (x) Motion by:_Harry C. Nickens to approve Church _ x _ Denied ( ) Johnson _ x _ Received ( ) McNamara_ x _ Referred ( ) Minnix _ x _ To ( ) Nickens x cc: File Barry Trent, Coordinator for Health, Physical Education and Driver Education Diane D. Hyatt, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board _~ 'c~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 11TH DAY OF APRIL, 2000, ADOPTED THE FOLLOWING: RESOLUTION 041100-6.d REQUESTING ACCEPTANCE OF HICKORY RIDGE COURT AND THE REMAINING PORTION OF HICKORY HILL DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineerforthe Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: Absent: Supervisor Nickens None Required Supervisors Johnson. Minnix, Church, Nickens, McNamara None None A Copy Teste: ~~.c,e,C_e...~.~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation N0~ TIC -r, v,~T/ ~ i ~~?~J,}iy'B73 AC. , ~ ~o~IJJsp>, V ~v ~ ~ ~- - --5. r -' -' - 0 Q1 __ 37 ~.Z d ~ ~t'1 aW~ 0.429 A C c~ . ~ 0 ~, ~~: \~ -' AC. 1• ~' 0.3933 ~~ I ~ ~ . o ~ ' ~ j/~'1N r' 08 ~r .~ ~. .' , .M100.00':' ~ I 4 ~\ 0. z lw 8 s 69'04'32' . 0~~ ,. kt~~~. ~~' ~~ti . ; • • ~~ ,: ~*!~D° e7{t. = t AC. 0 3s1 ~ z ~~' ~o E . . 5 PIN ~~ .~~~ 0.38 8 Q ~; aC•oo o. pUe~AC. p.3Bn~ C. c ~ l8 Zz~.. ,~, ~~ ' ~ji!: ~,~5_ k~ °Q0p ~ 8 ~ 369 9C, ti ~^'`~ F' a ~,~y .~. t AC.1C . 2 r SIC. 'a ~" 3 CQURr r ~,~ ry~• ~~• ~~ 11 ~, ,~ e4 9~ ~,;e?,ac 3T 8•?o7'c ~ a o, 4 . °~s `'1~ ~ •AC .~ X10 ~ ~.s. ,~ ~• y~o ~, 8 ~°•,4a~ .A ~~Q4,p^. ~~ 3, 0,743 Aq ~. ~3.-i: `• ° . ~ ~ oeao AC r s 0.3p~g A rss'8J. ' g y ~o'0p' 8 ~~ 0.23y, AC, ~\~esc' zo`e~'~ S~'b 0 2 oA:• 0.69 C. 104.0 a ~.. / ~ Ja ~ 77g;.A~ h~~, ~~ o ,:, J1.?+ o ~'9Ja~ s.~d~' =~ $~ ti ~~ J°~j. 't'~ ~ `' ,•0 70J ~ .~o~,r t. ~ , ~'~~ s 4aJe J~` 203434 AC• ~ .~ 6 AC. r E ,~, e ti" h 1 ACr' • .~ 'r7 3 . ~ i I P N 20Q AC. '~ . ` ~ ~~ 0.40 ~ AC. /.~ 0.3 AC4, a ~~ s Je peJS.. ~~ a 0.7 PROPOSED ADDITION SHOWN IN GRAY ~~ DESCRIPTION: 1) Hickory Ridge Court -from the west intersection with Hickory Hill Drive to the east cul- de-sac. 2) Hickory Hill Drive -from the existing Hickory Hill Drive, Va. Sec. Rte. # 1387, to the cul-de-sac. LENGTH: 1) 0.16 MILES 2) 0.12 MILES RIGHT OF WAY: 1) 50 FEET 2) 50 FEET PAVEMENT WIDTH: 1) 30 FEET 2) 30 FEET SERVICE: 1) 4 HOMES 2) 7 HOMES HICKORY HILL, SECTION 2 ' RO.AND.I~E ~OUN?'~ DE'pAR1'~I~'1Vfi OF' Acceptance of Hickory Ridge Court and the remaining portion of . COB~,~dUN1'TY DEY.EZOI'&!~~'N7' .Hickory Hill Drive into the Virginia Department of Transportation Secondary System. J • ~..® ~` ~i C m E L U Q m _a N O m to CJ7 L G C a O p VJ _ ~ ~ _ E 2 O c 07 ~` _ 'm 7 ~ a O Q j H ~ U y ~ W O ~ v~ O e ~ ~ ~ a h H t x `o C= 4 ~ ~ ~ x ~ ~1 U ~ H ~ r x O ~ o 1L x °' L ~ Z `~' O O ~ o ^ L ~ Q v E Q ~ Z' .~ 1 ~'~ N ~( N t O c c o :~~~ _ e 3 c° ~ ~ ~ m ~O N U O O < g 0 r z a n 3 v O = O O ~ ~ ill u"1 .-. W ~ M H ~i A H a a H m a ~ ~ C+ i m o m cs m o m ° m ° x a ~ a i ~ a c . m a ~ ° c o a x U ~' n A a ~ _ w a ~ m r O ~ y, p p p p O ~ ~ H Gx7 Q! w H A O U ~ w a ~ ~ ~ < z ~ x w ~ g H A ~ H C7 I H ~ H m ° ~ ~ m m m a ° W p H U C O O p p p c v] W m H W $ ~ ~ ~ ~ m ~ 3 [x-~ ~ w H ~ ~ ~ ~ ~ 2 G Q ~ m ° a ~ a ~ a F d ¢ a ~ G a ~ S o ~ 2 a ~ ~ ii f - a ci ~°- a u: f°- 'a ti c r a. ii o r a u, c i- a u, c ~- a. m a A r H a H m ` ~ x x a r 4~ H W 9 ~ ~ ~ F"~ E ~ ~ d 2 ~ ~ A ~"+ H x x m C ~ Z ^ N ~ ~ t N ~ ~ y ~ z 0 O d , m a / U ~_C L E z ~ w ~ ~ U m h~- ~ l ~ 5 ~ a O a 2 C O % S~ r- v S G w U.( U L \_ u ., `~ ~= ~-._. ~ 8 .~ ~ ACTION NO. ITEM NUMBER ~- ~+ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2000 SUBJECT: Acceptance of Hickory Ridge Court and the remaining portion of Hickory Hill Drive into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: "~! Townside Construction Company, Inc., the developer of Hickory Hill, Section 2, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.16 miles of Hickory Ridge Court, from the west intersection with Hickory Hill Drive to the east cul-de-sac and 0.12 miles of Hickory Hill Drive from the existing Hickory Hill Drive, Va. Sec. Rte. #1387 to the cul-de-sac. The staff and representatives from the Virginia Department of Transportation has inspected this road and find the road is acceptable. No county funding is required. The staff recommends that the Board approve a resolution to VDOT requesting that they accept Hickory Ridge Court and the remaining portion of Hickory Hill Drive into the Secondary Road System. • ~r \r/ SUBMFTTED BY: APPROVED: a ~t ~~ Arnold ~ovey, Direc -' Elmer C. Hodge Department of Community D elopment County Administrator Approved () Motion by: Denied ( 1 Received ( ) Referred to ACTION Church Johnson McNamara Minnix Nickens VOTE No Yes Abs 2 J ~ ,~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 11TH DAY OF APRIL, 2000, ADOPTED THE FOLLOWING: RESOLUTION RIDGE COURT AND INTO THE VIRGINIA SYSTEM REQUESTING ACCEPTANCE OF HICKORY THE REMAINING PORTION OF HICKORY HILL DRIVE DEPARTMENT OF TRANSPORTATION SECONDARY WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street ~uirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: _ Yeas: Nays: A Copy Teste: Mary Allen, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File - ,N ~ `~' ' 'HICKORY 4~., '•to 9!Q `••.,+ r;i~/ ~ HILL SHOWT/M61~'k''. ~~ N NV Y n THEATER :. '~ ~'6 E g7E5 __ RAI DR. ~ rj~•,..,~ 9GS 0 CREEK BEAR ~" ~ CO T ` CLSTiA7"~i~s'- '~ M~9oor-- ~ p IDLE Q ~ ' Nsura~Arcttr~. ~ .. ~ , ODEfS~/ALLEY" "~ >ti4 ~0+ -~ 1 0 ~ L\P OAKGROYE 5D' ~: ' o'~~ ~c^ 1 ~ _ .^:au `~e-~....- QANDINE~£M.S ~ ~~ ~ VI CINI ~'~' ~g~~ .... o~ N0~ ~'I~ a~T/ ~~ Jti. '6'~~ ~~i~~~67 qC. ~ ' t' ~ ~ Jp~ J~ set, ~ .; . [~~~ ~ ~s-~" ~~~ F V `~D~ 8 W. Q J~ $y.~' .X.'-.'S' r--- y ~L f o.ba N ~'' pt ct ~ ~ ~'~' . a/ ?7 542.2 ,, p~ O•s"3r274 ""'+ ~~ . 2 .~. rs ~i iJ 0.429 A o ~ ~~. ~~ ~ AC. 1~ ~; 0.39 `~ ~`` ~ .N ~ ~~ v ~ 1 ,v/ ~c, ~. `~~ o'3°e Ac ' Lb 3 AC;: >I~ ~ /s° ~ ~'iN © !R,~ t~' 1~ 'ZP. ~" i~~pi' ~!. x100.00':' ~ { 0.,~,~j~ C? a' lM ~ ~ $ .~59'Q2~.3Z' E Opp ~ -. RJ\ ~ ~.~ ' , ~. •'' ~,a t~ ~.,, 0.3$ ~ 26. 0 5 PIN ,~~ ~~ C.3~ 8 C ~t• ea.oo o;PU~~AC. 0.~@ ~ C_ ~o ~ 18 22~.. ~ ~ ~.o ?~~, . ~~a:' ~ r,~3'_C..-~ ~"f/C °ROO ._ /~ ~' 0.368 AC, /h'~~ e~~. ~,#• Q~~~2 ~ ~ ® ~C 84. p y ~ hl ~ D~~C o-T "'" '207 N 3 ~~ I r '°s+s ~ ~i~ ~C •v~ ~~ $ >, 6 ~ tiro. 8C~0 2 .~~4 ' ~I C 43~ ,~ ~'t 0 Vin. s' ?. Qo, ,~. ~ o, ~ 1 6~ -~ : `~ ° ~ '?0p Ac ~'' ~ ~! rse e g ti eo. o /$ 0.23 .AC• ~, t s 43 AC. ~ :`~. ,~"~ . • qeo-jo ~" S 0.398 AC. ~ .. °p' g y 1 ~iege, zo'QJ~ ?,yb , 0~~22,~ Bea ~/ ~-9a\ ~' $ ~ ,~ ; AC. h~.. b;oQ ~,~~+..D, a~, ~ ~do5 00, S, r , -_... ~ JJDJJ 3s I ~~ ;,. ~s, e ,~R~ ~~~ 0, 703 qC. ~.4 ~ Le i, '~ { ~ Jy E 203.4 AC. • ry^~' ~+v 0•s~4 AC " .. ~ ~ 3 ~ t ~ N 1.202 AC, ~~ ;`~ ~~ 0.406 ~ •`~ \''' ~~~ s ~"' ~ • ,~' y 4 AC. l_$ 0.365 AC w ?~ Qg3s.e ~°~~ ti ~i 0, 7 °•~4' 0 7O4 ~ - PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Hickory Ridge Court -from the west intersection with Hickory Hill Drive to the east cul- de-sac. 2) Hickory Hill Drive -from the existing Hickory Hill Drive, Va. Sec. Rte. # 1387, to the cul-de-sac. LENGTH: 1) 0.16 MILES 2) 0.12 MILES RIGHT OF WAY: 1) 50 FEET 2) 50 FEET PAVEMENT WIDTH: 1) 30 FEET 2) 30 FEET SERVICE: 1) 4 HOMES 2) 7 HOMES ~ HICKORY BILL, SECTION 2 ROANO.~E COUNTY ~1~PART~~'Nfi OF Acceptance of Hickory Ridge Court and the remaining portion of COBf~UNITY D~'VELO~~.ENT .Hickory Hill Drive into the Virginia Department of Transportation ~ Secondary System. C m E L U ... Q m 4 U7 O m ... U7 L Q C O 0 ~ U d (17 m to C O 'a 3 Q T3 d m Q tt') O C!J H Q E 2 ti c ~. m ^ N 5 0 j H ~ E-i g U ~ w P W a ~l ~ H `~ x a ~ O U H _~. x 6 m Y ~ o ~ E m L C V R < Z .~ c'~ n N l~l ~I 0 C ~ c v~, > c ~' cn z C ~ U W O n ~ g m ~ N ~ ~ ~ . _ ~ c~~ ~ O O C < U O r Z a 3 n ~~" O ~ O O s ~ ~n ~n ,-. W H 0[, A H fJ! a m m m m m m m a a ~ a ~ i a°, i i a ~' s c D+ ~ `c w ~ _ o z A ' W = U (Yi s A .: ~ ~ ~ ~ c w O U a H ~ m a ~ ~ 'c Z cA x o 0 o a o L r- O ~ F W a A ~ O U ~ ~ W ra U < ~ ~ H ~ g o, U x w z H A 5 H ~ i 2 cn m z ,-a " ' m m m m m m H Q W n p H H ~ U e ~ c a u o a ~ Q Q ~ m ~ m ~ ~ d m ~ W H W 3 x w x ~ s b ~ a [ -~ ~ [ ~ ~ ~ m ~ ~ ~ o FF b ti ~ o t- S a d ~ ~i ~ H 5. a a F b ~i o r- Q o a. ~ ~ o t- ~ a a FF a ti o r- 2 `o a F a u: a r- ~ a d ~ S o r- ~ o a, } c i 3 2 W i Q a i C ~ H H a x x i vi H W 3 D+ G' ~ D O ~ O O c~ x U x A ~ Z x x Z .~ N C1 f N ~ ^ 0 C o ~ a ~. a ~ ~ a A o z ~ C w ~ ~ U c ~- `o < - LL ~ a ~ O Z ~. u. y- v Q n / U `u 9 ~_ _.~ }- .~_. ~ A-041100-6.e ACTION NO. ITEM NUMBER ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2000 AGENDA ITEM: Request for approval of annual write-off of Utility Bad Debts for 1995 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Each year the County writes off the Utility delinquent accounts that are over five years old. This policy is consistent with the procedures used by the Treasurer for the write off of delinquent personal property accounts as prescribed by law. The following efforts have been made to collect these accounts: 1. Collection letters requesting payment. 2. Filing with the Department of Taxation Debt Set-off Program. 3. Filing Warrants in Debt where a valid address is available. 4. Continuing to research for delinquent accounts through the DMV, VEC, and Department of Taxation Records. SUMMARY OF INFORMATION: The delinquent utility accounts to be written off at this time are: Year Amount Number of Total Billing Accounts 1995 $8,018.07 41 $11,590,475.00 of Delinquency 0.07% M:\FINANCE\COMMON\BOARD\4-11-OObd.WPD April 6, 2000 e T- ~ A comparison of prior year delinquent account write-offs is shown below: Year Amount Number of Total Billing Accounts 1994 $7,838.15 39 $9,848,704.00 1993 $6,389.56 43 $8,636,519.00 1992 $9,370.49 45 $7,801,429.00 1991 $4,605.00 32 $7,472,725.00 of Delinquency 0.08% 0.07% 0.12% 0.06% STAFF RECOMMENDATION: Staff recommends writing off the 1995 delinquent accounts. SUBMITTED BY: ~~~~ Vincent K. Copenhaver Finance Manager Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Motion by: Harry C. Nickens to approve Church _ x Johnson _ x _ McNamara- x Minnix _ x Nickens _ x cc: File Vincent K. Copenhaver, Finance Manager M:\FINANCE\COMMON\BOARD\4-11-OObd.WPD April 6, 2000 /`~- / GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Unaudited Beginning Balance at July 1, 1999 $6,750,027 Results of Operations for 1998-99 1,058,946 Audited Beginning Balance at July 1, 1999 7,808,973 Oct 12, 1999 Consultant for regional refuse collection study Feb 14, 2000 Hazdy Road bikeways and sidewalks Balance at April l 1, 2000 Changes below this line are for information and planning purposes only. Balance from above (17,558) (3,000) $7,788,415 $7,788,415 5.94% 6.85% $7,788,415 6.85% Note: On December 18, 1990, the Boazd of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1999 2000 General Fund Revenues $113,709,991 6.25% of General Fund Revenues $7,106,874 Respectfully Submitted, Approved By, Cczrzn.- ~ . ~~ Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator of General Fund Revenues M:\Finance\Common\Boazd\Gen99. WK4 / Y CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Balance from June 22, 1999 Board meeting Dixie Caverns Recovery Sale of land and equipment during 1998-99 Unaudited Beginning Balance at July 1, 1999 Nov 9, 1999 Transfer from General Fund for 1998-99 expenditure savings (with $40,646 reserved for pending rollovers) Sept 14, 1999 Advance Auto performance agreement (This money will be reimbursed to the capital fund from future tax collections) Oct 26,1999 Purchase of land adjacent to Vinyard Park II Feb 29, 2000 Blue Ridge Parkway Interpretive Center Balance at April 11, 2000 Respectfully Submitted, .o~.. ~~ Diane D. Hyatt Director of Finance Approved By, ~'/~ Elmer C. Hodge County Administrator Amount $11,042.93 137,500.00 3 54,643.16 503,186.09 384,832.00 (226,650. (41,000. (300,000. 09 M:\Finance\Common\Boand\Cap99. WK4 ~'~ RESERVE FOR BOARD CONTIlVGENCY COUNTY OF ROANOKE, VIIZGINIA From 1999-2000 Original Budget July 27, 1999 General Fund share of VACO/ VML assessment for AEP negotiations July 27, 1999 Green Hill soccer field Dec 21, 1999 Presidential primary election 21, 1999 Overtime for Ft. Lewis Mountain fire Balance at April 11, 2000 Respectfully Submitted, Diane D. Hyatt Director of Finance Approved By, Elmer C. Hodge County Administrator Amount $100,000.00 ~ (4,749.00 (47,000.00 (15,410.00 (20,617.85 $12.223.15 M:\Finance\Common\Board\Board99. WK4 ~ -- FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIlZGINIA Amount Savings from 1996-97 debt budget Transfer from County Capital Projects Fund FY97-98 Original budget appropriation June 23, 1998 Savings from 1997-98 debt fund FY98-99 Original budget appropriation FY99-200 Original budget appropriation Less increase in debt service November 9, 1999 Savings from 1998-99 debt fund Balance at April 11, 2000 $7,380,323.00 The following funds have been temporarily advanced from this fund will be reimbursed with future bonds issues: Balance from above $7,380,323 Land purchase and site work for new South County high school (4,000,000) Science Labs (2,170,600) $1,209,723 Note :These advances will be reimbursed with the 1999 Fall VPSA Bond Sale. Respectfully Submitted, ~~„~.~_` Diane D. Hyatt Director of Finance Approved By, Elmer C. Hodge County Administrator $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 2,000,000 _(1,219,855) 780,145.00 495,363.00 M:\Finance\Common\Board\Schoo199. WK4 ACTION NO. ITEM NUMBER / Y "' 'S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11 , 2000. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of March 31, 2000. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: BRANCH BANKING & TRUST CERTIFICATE OF DEPOSITS: FIRST AMERICAN SOUTHWEST VIRGINIA SAVINGS & LOAN COMMERICAL PAPER: PAINE-WEBBER SUNTRUST WACHOVIA WHEAT 1ST UNION LOCAL GOVT INVESTMENT POOL: GENERAL FUND RESOURCE AUTHORITY MONEY MARKET: FIRST UNION PAINE-WEBBER CASH INVESTMENTS: CRESTAR LB&T MENTOR - G.O. MENTOR - R.A. WACHOVIA TOTAL 3, 735, 722.14 3, 735, 722.14 100, 000.00 100, 000.00 200, 000.00 1, 985, 203.06 990, 772.22 992, 397.22 1, 988, 771.39 5, 957,143.89 7, 875, 362.67 1, 883, 546.92 9, 758, 909.59 2,061,631.30 2,119, 455.15 4,181, 086.45 14, 567, 519.24 3,215,481.81 5, 370, 749.08 5, 719, 755.09 2, 358,548.81 31,232,054.03 55.064.916.10 Page 1 of 2 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April , 2000. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of March 31, 2000. COUNTY ADMINISTRATOR'S COMMENTS: STAFF RECOMMENDATION: Respectfully Submitted by -, ~~'°i r~~ (~ -0O AIfJ~ C. Anderson County Treasurer ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To () Approv d by: Elmer C. Hodge County Administrator Church Johnson McNamara Minnix Nickens VOTE No Yes Abs N-.5 Page 2 of 2 ACTION NO. ITEM NUMBER ~ ° '"~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2000 AGENDA ITEM: Budget Work Session on the Upcoming Annual Budget for FY 2000-01. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a budget work session to meet with representatives ofthe Volunteer Fire Chiefs Board and the Volunteer Rescue Chiefs Board. A presentation highlighting the FY00-01 funding requests will be made. Chief Rick Burch will lead the presentation. Respectfully submitted, Brent Robertson Budget Director Appr ed by, Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Church _ _ _ Received () Johnson _ _ _ Referred () McNamara _ _ _ To O Minnix _ _ _ Nickens 1~--2 .~ O ~ ~ ~ U • ~~ m W ~ ~--, ~ O O ~ T /h ~ ~ ai./ ~ t . ~ cd O , ,~ ~ U T ~ V 1 a~ a O O ~ 0 ~ a ~ ~ ~ U o ~ ~ ~1J Q~ ~ a~ . ,~ ~' 1 ~ w ,~..~ ..~ ~ .~ ~ ~ O ~ ~ 0 Q .~ ~ o °o `,' U .~ N O • ~~ G~ C/] C~ 4~ Y FI .~ r C~ ~ o ~o a~ ~ U' O ~ ~ O ~ ` ^ $--i V~ ~C~ V t O ' ~ a ~ N ~ ~ ~ ~ o ~ ~ ~ ~ ~ o .~ o i ~ a ~ w ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~" ~ ,~/ . r..{ ~..~ _ ~ ~ ~ ~ ~ ~ (~ C~ .~ '~ N ..~ .~ .~ 0 .. O .~ m ~, C/] ~, a~ a~ O 0 0 0 N r-. .--~ ~, i~., c*~ O • r~ `~ `~..~ 4~ N ~' U a~ O ~-1 C~ . r..~ ~I O c~ '~ O °o 00 0 O `~J Q -c O ~ O ~ ~ ~ ~ ~ N ~ <Q ~ ~ ~ o ~ ~ ~ ~ ~ ~ i ~ ~ ~ ~ o .~ ~ ~ ~ a~ ~ ~ ~ ~ ~ ~ a~ ~ ~ ~ U ~ ~ N ~ Tl l, V ~ ~ F-ti ,~/ ~ r--~ ~ -~ ~--a . ,'._, C~ '~ -~ ''C~ O 0 . ,.., .~ 0 °~' O .. O .~ a~ a~ L/~ P~ ~. 0 0 0 0 N .~--~ .~ .~ ~~ ~~ O ~r ~ ~~ 0 CC3 CC3 ~~ ~ ~ 1 ~ ~ ~ ~ ~ ~ ~ ~ °' o ~ ~ E-+ ~ U ~ O ~ ~ ,.~ v ~ O ~ ~ o ~ ~ `~ ~ o ~ ~? ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~ ~ ~~ ~ ~ ~ ~~ CC3 O 00 b.Q , ~ ~ a~ U U ~ ~ c~ c~ U ~ ~ r^~ r^^~ ~/ ~1~/ ~ Q LI--i ~I--a . ,.._, .~ ~ O o a ~ ~ c~ o °' ~ ~ o 0 ~ o 0 0 ~ N ~ M 4~ ~ ~ ~ cC3 F"' o ~ o _ N ~H ~_ r-, .~ ,~ ,.;~4 -`;:;~ ,_ ,1~ ~~ ~:,;.^, ~ ' ; ~ .a. ~.c a ~Y ~.:~,,, f~ .. ~ o ~~ • ~"'~ U ~ +' ~ .o 4~ ~ ~ o r"~ ~ . .~ ~ a~ ~ ~.~ ~ O o ~ .~ ~ .~ ~ ~ , ~ a .~-~ ~ +-~ O . r, ~ O p ~ ' -~ ~ ~ ~ N . .-~ ~ ~ ~ by ~ ~ ,-~ ~ ~ ~ ~ ~ ~ ~ ~ ~ O 4? ~ ~ ~ ~i ~ o N ,, ~ o ~ ,~ ~ ~ ~ ~ ~ o ~ ~ o ~ ~ .~ ~ ~ ~ o ~ ~ ~ ~ ~ a~ o ~ o ~ ~' ~ ~' ~ ~' ~ ~ ~ oo ~ ~ ~ ~ ~ ~ ~,r~: ~ - ~~. ~r-*~' t_ 7I s ^~~ ~1 °'" U t~ N r--~ . r.,, tC3 an .~ ~ ~ ~ .o •~ ~ ~ ~ ~ ~ W ~ U ~ c~ ~ •~ /0~ 0 0 0 ~ o 00 0 ~ '~ N M ~ ~ ~ O ~ ~ ~ .~ C~ ~ O ~ .~ ~ .~ ~ ~ ~ ~ ~ ~T~ 0 .~ ~, 0 0 0 0 N ~. 0 . ~..~ U O O . ,._, N a `~ C~• v~ O . ,__, d O .~ c~ a~ a~ 0 G~ a~ a~ 0 0 0 0 N .., .r..~ '^ ~ ~ ~ ~ ~ ~ O ~ ~ O ,~ ~ ~., O 0 ~ p ,~, ~ ~ ~ ~ ~ c~ ~ a~ ~ c~ a~ -+-~ p4 w ~ p4 ~ ~ o ~ N .~ ~ oo ~ r--~ ~ ~ ° • • • • • ~ a v ~ O a~ 0 ~ ~A ~ ~ ~ ~ ~ ~ •~ ~ o c~ ~., ~ ~ o ~ ~ ~ ~ ~ ~ 4~ p ~ '~ ~ .~ ~ ~ • r-+ c~ c~ O ''~ ~ o ~ ~ ~ ~ ~ ~ 0 0 N N M ~ ~ `O t~ .., ~. • • • • • • ~ k `~ 3 Salary Survey 2000-2001 Executive Summary The Roanoke County 2000-2001 Salary Survey was conducted by utilizing survey data collected by Roanoke City, IPMA and the Management Association of Western Virginia. The consulting firm of Fox Lawson and Associates conducted the Roanoke City Survey in April 1999. The IPMA Survey was completed in February of this year and the Management Association survey data is as of October 1999. The past practice of the County has been to focus on market value. Therefore, the ranges for each of the positions matched in each of the above surveys was verified and validated by obtaining the current class plans of the localities surveyed. The County was able to obtain data on 100 benchmarked positions through the above mentioned surveys. Based on the salary survey data supported by the attached documentation and a thorough analysis, Human Resources met with each department head to review the salary data and discuss relevant pay issues specific to their department. In most cases, there were relatively few concerns except for actual pay not being competitive. Many issues can be handled by the JET process. Human Resources concludes the following: • The County's mid-points are relatively competitive with the market. This is due to the fact that we have moved the ranges (usually 2%) each time we have given a salary increase in the last few years. The average pay of fully competent employees and many senior employees often fall (well) below the mid-point. Consequently, our market mid-points are competitive, but our actual pay is not. 68% of all County employees are below midpoint. Of those employees who are below midpoint, 21 % have less than 1 year of service, 35% have between 1 and 5 years of service, 24% have between 5 and 10 years of service and 20% have more than 10 years of service. We are falling further behind the market each year. Ranges should continue to be adjusted at least 2% to remain competitive. Salary increase should be given in the highest percentage possible (4-6%) range to create greater range penetration and more competitive salaries. Recruiting is becoming more difficult particularly in the high demand jobs such as MIS, Police, and some professional and technical positions. Although we continue to receive a high number of applicants, the number of qualified applicants has decreased substantially and unemployment in the region is maintaining at an all time low of 2.1 %. Here is a disturbing trend. Year Avoidable Turnover 1994 9.8% 1995 7.7% 1996 7.2% 1997 8.5% 1998 9.0% 1999 11.2% The highest County T/O rate in recent years was 9.8% in 1994, which was the year the last large salary adjustment was made to County pay. 55% of exiting employees completed an exit interview, 46% indicated that pay was an issue, while 13% indicated that they would be obtaining better benefits in their new position. The most critical area of pay of the County's larger employee groups that is out of line with the market is Police pay. Roanoke City has aggressively increased base pay to Police (and other public safety employees) in the last year as much as 9%. Roanoke City is proposing for July 2000, a 4% increase to police start pay and an experience pay policy of 10% over start. This will create a competitive differential of 15-25% in start pay compared to Roanoke County. If this occurs, 90% of PO's and PO II's will be making less than the new City starting pay. Roanoke City is recruiting for 40 new officers. Salem is likely to move on their police pay after the completion of the professional consultants' pay study. It is estimated that it would take $417,885 ($4,260 per sworn police employee) to address this issue. This number reflects being 5% below Roanoke City's July 1, 2000 pay increases and 5% below City of Salem's expected July 1, 2000 pay increases. Another method to reduce this number to $372,000 would be to apply a variable pay increase rather than an across the board increase using the midpoint as the determining factor. In 1995, the Police Department had a turnover rate of 12.76% for sworn officers. Since the market pay adjustment that same year, and continuing general increases based on market data, the turnover rate had been reduced to 5.9%. However, over the last few years it has increased to the current avoidable T/O rate of 11.65% in 1999. The JET process has proven to be effective in keeping market competitiveness and consequently has reduced the potential salary adjustments at this time. • Finally, there are still some departments which need further study particularly in Public Safety, i.e., Fire and Rescue, once we understand what impact Roanoke City and Salem is going to have on this area. Attached you will find for your review the following: • A summary of the issues identified by the survey. • Compa Ratios of surveyed positions RC Midpoint to Market Midpoint. • Compa Ratios of surveyed positions RC Average to RC Midpoint. • A copy of raw data. • 1999 Turn-over statistics • Finance documentation • Real Estate documentation • Police documentation • Fire & Rescue documentation 9~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11, 2000 RESOLUTION 041100-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: C;~-u~sC___ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Closed Session File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11, 2000 RESOLUTION 041100-8 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Closed Session File ACTION NO. ITEM N t TMBER ~ " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 1 1, 2000 AGENDA ITEM: Budget Work Session on the Upcoming Annual Budget for FY 2000-01. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been reserved for a budget work session with the County Departments and Budget Teams to review operating budgets and programs relevant to development of the FY2000-01 operating budget. Over the last several weeks, Mr. McNamara, Diane Hyatt, and I have met frequently with our counterparts at the School Board and School Administration to reach agreement on a budget that we can propose to the Board of Supervisors and School Board for adoption in the next few weeks. Based on the agreement reached with the Schools, I am prepared to provide an overview of the County budget. An important part of this agreement is addressing Mr. McNamara's request to deal with the operating needs of the new high school. We have set aside $1,500,000 of new revenues for this purpose. A number of issues need to be addressed before the budget is ready to be presented to the Board on April 25, 2000. These items are as follows: • Operating budget priorities based on Department presentations • Agreement on salary and benefit changes for County and School personnel • Determination of Capital Improvement items • Requests from Volunteer Fire and Rescue Chiefs and Contribution Agencies Salaries and Benefits Salary and benefit issues for County and School employees are our most important consideration. People provide the services that our citizens demand and our salaries have fallen behind the market over the last several years. As noted from an earlier agenda item, increased health insurance costs will be passed along to employees; however, this will be done with the understanding that pay increases for County and School staff will average 4%, depending on performance and where the employee falls on the pay scale. Health insurance increases are necessary because of rising health care costs and increased utilization. by participants. While we could reduce the salary increase to 3%, and assume a greater portion of the health care cost, the 4% salary increase option keeps the County salaries more competitive in the market and reduces turnover. Turnover is becoming a problem that a number of departments are experiencing. We have prepared a Salary Survey and Turnover Analysis that we are prepared to discuss with you. Year-End Funds While we have accomplished much with this budget, it is not been without effort and sacrifice. There are a number of departmental requests that are so large they cannot be accommodated within the funds we have. Attachment B outlines requests that I am proposing to potentially handle out of year-end balances. Deferring significant, non-recurring expenses and funding with year-end balances is not something we have done in the past; however, these are important needs. We must upgrade the financial package (accounting, purchasing, and budget) and implement the new financial reporting model (GASB 34). Capital Ifthere are remaining year-end funds, these funds would be reserved for capital needs. The Board may wish to allocate existing General Fund balance for some of these items: • Starkey Park land McDonald Farm • Clearbrook Fire Station Mt. Pleasant Fire Station • Prospect Incentives-Clearbrook, Biomedical Center, McDonald Farm DepartmentaUTeam Presentations Departmental budgets are developed utilizing a team approach. All departments are grouped into 5 teams whose members have common "functions" or missions. Each department presents Business Plans and budget requests to the other team members. This peer review broadens communication of service level issues and promotes inter-departmental cooperation. These teams are as follows: • Public Safety Community Development • Human Services Courts and State Agencies •Internal Services and Operations A spokesperson from each Team will provide an overview of the budgetary concerns related to their ~'-1 functional area. Attached is a summary listing of the significant issues and needs that will be discussed by the Team spokesperson at the work session. This overview outlines the major issues and funding needs that will be addressed in the County Administrator's Proposed Budget. Suggestions by the Board as the result of this work session will be incorporated into the Proposed Budget that is scheduled for presentation at the April Z5, 2000 Board of Supervisors meeting. A public hearing on the proposed budget is scheduled for this meeting as well. Adoption of the budget and first reading of the Appropriation Ordinance is scheduled for May 9 with the second reading scheduled for May 23. Respectfully submitted, rent Robe on Budget Director Appro ed by, Elmer C. Hodg County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied O Church _ - - Received O Johnson _ - - Referred () McNamara _ _ - To O Minnix - - - Nickens Page ~ of 2 Attachment A FY2000-2001 Budget Development / -,~ Significant Funding Issues -Departmental Operations April 11, 2000 Team/Department Item Projected Cost Community Services Community Development Regional South County Detention Pond 250,000 Clean Water Act-Phase II: Needs Assessment 150,000 Carvin Creek Haz. Mitigation-Phase II (Sun/Palm Valley) 450,000 Solid Waste One-Armed Bandits-Replacement (1) 170,000 Tipping Fee Increases--increased tonnages 185,000 Real Estate Valuation Vehicle Replacement -Sedans (3) 37,500 Public Safety Fire & Rescue Staffing @ Mount Pleasant (5) 201,000 Staffing @ Back Creek (5) 201,000 Radio Replacement-mobiles (50); portables (58) 203,250 Operating Costs-Regional Fire Training Center 18,920 Police Staffing-Patrol Officers (12); salary, operating, and capital 734,839 Staffing-Bomb Disposal Unit (2); salary, operat., and capital 207,974 School Resource Officers (5); salary, operat., and capital 343,203 Vehicle Repalcement-Patrol units (18) 430,704 Sheriff Inmate Dental Care; services and equipment 117,000 Accreditation-Overtime for Line-up Training 50,000 Human Services Parks and Recreation Vehicle Replacement-Park Operations (17) 327,000 Field Lighting Replac.-Burton North & South; Walrond #1 & #2 170,000 Maintenance Yard/Shop-District Operations 75,000 Camp Roanoke-Pool 100,000 Library Book Replacement 52,000 Page 2 of 2 FY2000-2001 Budget Development Significant Funding Issues -Departmental Operations April 11, 2000 TeamlDepartment Item Internal Services MIS Upgrade Accounting, Budget, and Procurement software packages (Schools participate in project) Master Property Database project-initial phase Replace internal a-mail system-Groupware Treasurer Investment Tracking software Finance GASB 34-Change in Financial Reporting requirements (Schools participate in project) Utility Billing upgrades (funded out of Utilities) Communications Increase in Regional 800 MhZ maintenance contract Capital Maintenance Maintenance and renovations to county-wide bldgs and grounds (summary attached) Garage Increased fuel costs (high volatility in current pricing) Community Relations Citizen Survey Judicial/Court Services Court Services Increased Detention Center costs-12 beds Circuit Court County's Share of additional Law Clerks for circuit (3) Attachment A • Projected Cost 200, 000 30, 000 60,000 41, 000 100, 000 110, 000 50, 000 1, 067, 600 237, 000 10, 500 260, 000 56, 000 Total $6,496,490 - $6,696,490 r Attachment B FY2000-2001 Budget Development ~' Potential Use of Year-End Expenditure Savings April 11, 2000 Department Item Projected Cost Community Development Regional South County Detention Pond 50,000 - 250,000 000 150 Clean Water Act-Phase II: Needs Assessment , Fire & Rescue Radio Replacement-mobiles (50); portables (58) 203,250 MIS* Upgrade Accounting, Budget, and Procurement software packages (Schools participate in project) 200,000 Treasurer* Sympro" Investment Tracking Software 41,000 Finance* GASB 34-Change in Financial Reporting requirements (Schools participate in project) 100,000 Garage* Increased fuel costs (high volatility in current pricing) 237,000 Community Relations Citizen Survey 10,500 Total $991,750-$1,191,750 l~- l L .~ ,N L I~ r 4-- 0 rv 0 m c 0 U (/1 N [Q a-=+ .~ H 0 ,~ a -- ,~~ ~_ V ~ ~ ~ .~"' ~ ~ V ~ ~ ~ .~.., . 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COUNTY ADMINISTRATOR'S COMMENTS: The attached draft documents are still undergoing review by Advance and the County Attorney's Office so we may need a Closed Meeting to discuss them before taking action. Essentially this is necessary to quay for the $700, 000 CDBG grant. Under the previous agreement, Advance was disqualified even though they hired more than the required LMI employees. The new agreement commits the County to sharing the cost of drainage improvements if they do not qualify. We hope to have the agreements in final form by the April 11 meeting. EXECUTIVE SUMMARY: This agenda item is to request approval and authorization for the County Administrator to execute the following agreements on behalf of the Board of Supervisors of Roanoke County in connection with the Advance Auto Parts project. 1. Industry Agreement between the Board of Supervisors of Roanoke County (the "County") and Advance Stores Company, Incorporated ("Advance") in connection with the Community Development Block Grant (CDBG) from the Virginia Department of Housing & Community Development (VDHCD). 2. Agreement between VDHCD and the County (VDHCD/County Agreement) in connection with the CDBG. 3. Supplemental Agreement between the County and Advance for funding provisions supplemental to the Performance Agreement dated November 24, 1999, and the Industry Agreement (# 1 above). BACKGROUND: On September 14, 1999, the Board approved an economic development project for the expansion of the Advance Stores headquarters in Roanoke County and appropriated $641,500 in incentive funds. The Performance Agreement, dated November 24, 1999, has been executed by the County, the Industrial Development Authority of Roanoke County, Virginia (IDA), and Advance. On January 11, 2000, the Board took action to ratify an amendment to the Performance Agreement to provide additional Incentive Funds to Advance if the company generates more than $641,500 in tax revenue during the five year pay-back period. A signed copy of the Performance Agreement is placed in the Board reading file for reference purposes. A prior Industry Agreement, dated November 24, 1999, is to be nullified by the new Industry Agreement, due to the Company's prior employment having been determined not to be acceptable under Federal requirements for receipt of the CDBG funds. SUMMARY OF INFORMATION The Industry Agreement and the VDHCD/County Agreement are required in order to receive the CDBG and must be executed by the April 12, 2000, deadline. They are currently in draft form and are being reviewed by Advance. Advance is also in the process of preparing employment data to be submitted to the VDHCD for the CDBG and the new data, if approved by the VDHCD, is to be incorporated into the new Industry Agreement and the Special Conditions of the VDHCD/County Agreement. Essentially, the Industry Agreement sets forth Advance's obligations to the County to attain certain levels of employment and investment during the contract period of no later than March 31, 2003, and provides for pay-back of the funds if the requisite levels are not met. The VDHCD/County Agreement sets forth the corresponding obligations of the County to the State and extensive provisions for the administration of the CDBG, with the responsibility to reimburse the VDHCD if all requirements, including Advance's employment and investment levels, are not met. The Supplemental Agreement is to serve as an addendum to the Performance Agreement dated November 24, 1999, and the new Industry Agreement. It provides that, if Advance fails to meet the requisite employment levels under the Industry Agreement, the County and Advance will share 50/50 in the reimbursement of expended CDBG funds to the state and share 50/50 the cost to complete the Advance Auto/Boxley Hills Drainage Project. This agreement also provides that any additional appropriation of incentive funds to Advance, as approved by the Board on January 11, 2000, will be subject to recoupment of the County's 50% share of expenditures to reimburse CDBG funds or to complete the Drainage Project, if any, through the tax revenue to be generated by Advance. FISCAL IMPACT Appropriation of the sum of $350,000 from the General Fund Unappropriated Balance as the County's 50% share under the Supplemental Agreement. The condition of this appropriation shall be that the Supplemental Agreement must contain a provision that Advance will proceed within ninety (90) days with significant aspects of the project, such as with a groundbreaking ceremony, through letting of contracts for architectural engineering and/or construction, or other evidence of progression satisfactory to the County. ~-4 ALTERNATIVES 1. Approve the Industry Agreement, the VDHCD/County Agreement and the Supplemental Agreement (with revisions in accordance with the Fiscal Impact statement above), and authorize the County Administrator to execute these and other necessary and related agreements on the Board's behalf, subject to approval as to form by the County Attorney, and appropriate $350,000 from the General Fund Unappropriated Balance. 2. Decline to approve the attached agreements, thereby missing the essential April 12, 2000 deadline for accepting the CDBG grant. STAFF RECOMMENDATION Staff recommends that the Board of Supervisors approve Alternative #1 appropriating the funds and authorizing the County Administrator to execute these and other related agreements necessary for the Advance Auto Parts project, subject to approval as to form by the County Attorney. Respectfully submitted: W" J e .Waugh ssistant Director ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approved: Elmer C. Hodge County Administrator Motion by: Harry C. Nickens to approve staff recommendation and appropriate $350,000 from unappropriated balance VOTE No Yes Abs Church _ x _ Johnson _ x _ McNamara- x Minnix _ x _ Nickens x cc: File Joyce W. Waugh, Assistant Director, Economic Development Paul Mahoney, County Attorney Diane D. Hyatt, Director, Finance J J INDUSTRY AGREEMENT This Industry Agreement (this "Agreement") dated this day of , 2000, by and between the BOARD OF SUPERVISORS OF ROANOKE COUNTY, a political subdivision existing under the laws of the Commonwealth of Virginia (the "County"), and ADVANCE STORES COMPANY, INCORPORATED, a Virginia corporation (the "Company"). RECITALS A. The Company plans to expand its existing administrative offices (the "Project") situate on Airport Road in the County of Roanoke, Virginia (the "Site"). B. The County desires that the Company undertake the Project on the Site and, as part of its incentive package to the Company in furtherance of the Project, the County applied for, and was awarded, a Community Development Block Grant ("CDBG") in the amount of $700,000 ("CDBG Grant"). C. The parties desire to enter into this Agreement in accordance with the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the parties hereby agree as follows: 1. The Company shall construct the Project upon the Site , at which offices the Company shall retain approximately Four hundred (400) existing jobs and create a minimum of ninety (90) new jobs as of the earlier of the "Completion of the Project" (as hereafter defined) or March 31, 2003. At least fifty-one percent (51%) of all new jobs created by the earlier of the Completion of the Project or March 23, 2003, including all new jobs beyond the minimum number required, ninety (90), shall be accepted and retained by ("held by") low and moderate-income ("LMI") individuals ("LMI Individuals"). LMI Individuals shall be deemed to be those individuals whose annual family income prior to employment with the Company is less than eighty percent (80%) of the median income for Roanoke, Virginia, as determined by the United States Housing & Urban Development's ("HUD") Section 8 Income Limits, attached hereto as Exhibit A, including both family size and income limits. Such new jobs shall not duplicate positions existing with the Company prior to April 1, 2000. This employment requirement shall be complied with and shall be achieved by March 31, 2003. 2. The Virginia Employment Commission ("VEC") shall maintain documentation on the persons who are hired by the Company during the term of this Agreement by the following characteristics: a. Gender; b. Head of household; c. Elderly; d. Handicapped; e. Racial, ethnic status (White-not Hispanic, Black-not Hispanic, Hispanic, American Indian/Eskimo/Aleut, Asian/Pacific Islander); and f. Income status (collectively, the above characteristics shall be known as the "Characteristics"). 3. The Company shall submit documentation, certified by the VEC, to the County of the number and Characteristics of all the new employees hired by the Company on the 15th day of each month during the term of this Agreement, or until the County has received written approval from the Virginia Department of Housing & Community Development ("VDHCD") to terminate submission of such documentation. 4. The Company shall invest not less than Six Million Dollars ($6,000,000) for all site development and physical improvement costs related to the Project, including, but not limited to, grading, site preparation, improvements relating to utility services, utility connection and permit fees, paving, parking, drainage, entrances and exits, and general construction, etc., and for the Company's additional expenditures for the acquisition of new, used or relocated furnishings, computer equipment, cabinets, phones, signs, and other miscellaneous business and personal property related to the Project (collectively, the "Project-related expenses"), within three (3) years from the date of this Agreement. The Company shall verify its capital investment in the Project to the County and/or the VDHCD by one (1) of the following methods: a) submission by the Company of Site development and building construction contracts and expenditure records verifying Project-related costs; b) submission by the Company of copies of paid invoices or bills for all Project-related costs; or c) an audit of all Project-related capital expenditures provided by the Company and prepared by an independent certified public accountant, such that the County and the VDHCD, based on generally accepted accounting principles, reasonably can verify that the Company has invested not less than Six Million Dollars ($6,000,000) in the Project. The County and the VDHCD shall have the right to require the independent audit provided in option 4(c) hereof should the method offered by the Company in options 4(a) or 4(b) hereof prove to be inconclusive. 5. The Company shall provide the County and officials of the VDHCD and the United States Department of Housing & Urban Development with reasonable access to its administrative offices to observe the Company's operation on the Site solely for the purpose of substantiating the employment and investment levels that the Company is required to achieve under the terms of this Agreement. Additionally, the Company shall provide the County and officials of the VDHCD and the United States Department of Housing & Urban Development with copies of Company records substantiating the investment levels that the Company is required to achieve under the terms of this Agreement and documenting the number of jobs held by LMI Individuals. 2 6. In the event that the Company does not construct the Project on the Site and achieve the investment levels pursuant to paragraph 4 hereof, the Company shall reimburse the County and/or the VDHCD all CDBG Grant funds actually expended by each such entity, provided, however, that the total amount to be reimbursed by the Company under this provision, if any, shall not exceed the actual amount of the CDBG Grant of $700,000. The Company agrees to make any reimbursement required hereunder within thirty (30) days of written notice to the Company by the County or the VDHCD stating that repayment is required and containing appropriate documentation supporting the claim for reimbursement. 7. In the event that the Company fails to both create a minimum of ninety (90) new jobs and employ LMI Individuals in at least fifty-one percent (51%) of the new jobs created pursuant to paragraph 1 herein during the term of this Agreement, the Company shall reimburse the County andlor the VDHCD all CDBG funds actually expended by each such entity, provided, however, that the total amount to be reimbursed by the Company under this provision, if any, shall not exceed the actual amount of the CDBG Grant of $700,000. The Company agrees to make any reimbursement required hereunder within thirty (30) days of written notice to the Company by the County or the VDHCD that repayment is required and containing appropriate documentation supporting the claim for reimbursement. 8. This Agreement shall terminate upon "Completion of the Project" or March 31, 2003, whichever is earlier, unless the Company and the County apply for and receive written approval of an extension of the term of this Agreement from the VDHCD. For purposes of this Agreement, "Completion of the Project" shall mean all of the following: a. Completion of the Boxley Hills Community Drainage Project, for which the County shall expend the CDBG Funds ; b. Completion of the Company's expansion of its administrative offices on the Site, with achievement of the investment levels provided for herein and withthe expanded facility being fully operational; provided, however, that the parties acknowledge that the term "fully operational" shall mean that the Project is operational for its intended use and that the employees hired pursuant to this Agreement are employed on the Site ,and "fully operational" shall not mean that such facility is at full personnel capacity or that all available work space is utilized; c. Achievement of the employment levels and types provided for herein; d. Provision by the Company to the County of the necessary documentation to substantiate the required investment and employment levels under the terms of this Agreement; and, e. Receipt of written confirmation of completion and acceptance from the VDHCD verifying satisfaction of all requirements for the CDBG Funds and termination of further requirements under this Agreement. 9. Responsibility for administration of the CDBG Funds and construction and completion of the Roanoke County/Advance Auto Parts-Boxley Hills Drainage Improvements Project (the "Drainage Project") shall be with the County, pursuant to an agreement dated April 12, 2000, between the County and the VDHCD, which is incorporated herein by reference to the extent applicable. The Company agrees to assist and cooperate with the County in a reasonable manner to provide all necessary data to the appropriate governmental agencies in connection with the CDBG and in satisfying the necessary requirements of the VDHCD and the United States Department of Housing & Urban Development in connection with the CDBG Grant, including the applicable provisions of said County/VDHCD Agreement dated April 12, 2000. 10. Notice required to be given under this Agreement shall be deemed to have been given, if in writing, (i) three (3) days after deposited in the United States Mail, certified or registered, return receipt requested, with postage prepaid, (ii) delivery by hand against a written receipt, or (iii) when delivered to a national recognized overnight delivery service, e.g. FedEx or UPS, with delivery fees prepaid or billed to sender, and addressed as follows: To the County: Elmer C. Hodge, Jr., County Administrator Roanoke County Administration Center 5204 Bernard Drive, SW Roanoke, Virginia 24018 With a copy to: Paul M. Mahoney, County Attorney Roanoke County Administration Center P.O. Box 29800 5204 Bernard Drive, SW Roanoke, Virginia 24018 To the Company: Advance Stores Company, Incorporated 5673 Airport Road Roanoke, VA 24012 Attention: Senior Vice President of HR With a copy to: Flippin, Densmore, Morse, Rutherford & Jessee 1800 First Union Tower Drawer 1200 Roanoke, VA 24006 Attention: Douglas W. Densmore, Esq. 11. The Company shall have the right to assign this Agreement to a separate entity, provided that any such assignment, other than by operation of law, shall not relieve the Company of its obligations herein; provided, however, that in the event of an assignment by operation of law, the Company's successor/assignee shall assume all of the Company's rights and responsibilities hereunder. 12. This Agreement shall be governed by and all disputes related hereto shall be determined in accordance with the laws of the Commonwealth of Virginia. 13. The failure of either party hereto to insist upon strict performance of any of the terms, conditions and covenants herein contained shall not be deemed to be a waiver of any rights or remedies that either party may have and shall not be deemed a waiver of any subsequent breach or default in the terms, conditions and covenants herein contained except as may be expressly waived in writing. 14. Any term or provision of this Agreement that is invalid or unenforceable shall not affect the validity or enforceability of the remaining terms and provisions hereof. 15. This Agreement constitutes the entire agreement between the parties. No modification hereof shall be effective unless in writing and signed by both parties. 16. This Agreement shall be binding upon and shall inure to the benefit of the parties and their respective successors and assigns. 17. This Agreement shall supercede that certain Industry Agreement dated November 24, 1999, between the parties hereto, which shall be deemed null and void. 18. This Agreement shall be executed in triplicate, each of which shall constitute an original. WITNESS the following signatures and seals. BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By: Elmer C. Hodge, Jr. Its: County Administrator ADVANCE STORES COMPANY, INCORPORATED (SEAL) Joe H. Vaughn, Jr. Its: Senior Vice President, Human Resources By: STATE OF VIRGINIA, CITY/COtTNTY OF ROANOKE, to-wit: The foregoing agreement was acknowledged before me this day of , 2000, by Elmer C. Hodge, Jr., County Administrator; on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission Expires: STATE OF VIRGINIA, CITY/COUNTY OF ROANOKE, to-wit: The foregoing agreement was acknowledged before me this day of , 2000, by Joe H. Vaughn, Jr. Senior Vice President,Human Resources, on behalf of Advance Stores Company, Incorporated, a Virginia corporation. Notary Public My Commission Expires: Mar-21-00 08:24pm From- T-741 P.02/19 F-592 ~~ CONTRACT ~9~-33 ~~AE~ AGREEMENT This AGREEMENT, entered into as of this 1" Day of April, by anal between the Virginia Department of Dousing and Community Development hereinafter referred to as "D~ICD" and Roanoke Countv hereinafter referred to as "GRANTEE. " WITNESSETH WHEREAS, the Commonwealth of 'Virginia has been authorized to distribute and administer Community Development Block Grant (CDBG) funds pursuant to the Housing and Community Development Act of 1984, as amendeQ, and WHEREAS, DHCD has been authorised by the Governor of the Commonwealth of Virginia to distribute and administer CDBG funds in the form of COMMUNITY IMPROVEMENT GRANTS (CIG) according to the CDBG Program Design, and WHEREAS, the PROJECT as described in the Community Improvement Grant Proposal as submitted by the GRANTEE has achieved a sufficiently high ranking through a competitive proposal selection system to qualify for Community Improvement Grant funding on the basis of the CDBG Program Design, Now THEREFORE, the above mentioned parties hereto do mutually agree as follows: 1. DHCD agrees to award the GRANTEE a COMMUNITY IMPRO'VEMI/N'T GRANT in an amount of the total allowable, eligible costs in carrying out the ACTIVITIES included in the scope of the work herein described not to exceed $700,000 (seven hundred thousand d liars . 2. DHCD agrees to provide the GRANTEE with technical assistance in setting up and carrying out the administration of its COMMUNIT'Y' IMPROVEMENT GRANT. 3. The GRANTEE will commence, carry out and complete the following scope of work {more thoroughly described in the GTtANTEE'S CIG Proposal). PROJ'ECT_T TL Roanoke Co>«ntylAdvance Autoparts-Boxley )Flills Drainage Improvements SCOPE O]F 'WORK: Improving living conditions of 200 households through provision (s) of jobs by assisting the expansion of Advance Autoparts Corporate Headquarters through the construction of off-silt drainagc improvements in the I3oxley Dills area. BENEFITS: Provision of jobs for at least 200 individuals. Fifty-one (51) percent of all jobs created being either ~-vailable to or held by low-to moderate income individuals. Mar-Z1-00 06:Z5pm From- T-741 P.03/'19 F-59Z E-y ACTIVITIES: 1. Construction of drainage improvements, including a. Installation of approximately 175 linear feet of 15 inch drainage pipe; b. Installation of approximately 290 linear feet of 18 inch drainage pipe; c. Installation of approximately 1,316 linear feet of 30 inch drainage pipe; d. Installation of approximately S49 linear feet of 36 inch drainage pipe; e. 1~tstallation of approximately 670 linear feet of 42 inch drainage pipe, F. I~l<stallation of approximately 1 ? curb inlets; and g. T~istallation of approximately 2,$00 linear feet of curb and gutter and 2 manholes. 2. Construction of a 100,000 square foot expansion to the existing Advance Auto Parts Corporate headquarters. 4. The aforementioned PROJirC1' shall be carried out, and grant paymenrs made in strict conformance With the CONTRACT DOCUMENTS. 5. The GRANTEE will use the lesser of (1) the amount specified above, or (2) if, at total PROJECT completion, there are cost underruns ar project savings, these costs shall revert to the Department of Housing and Community Development and other funding sources committed to the PROJECT in the CIG proposal on a proportional basis, unless superseded by other federal program requirements. In no case will leveraged funds be returned beyond that amount which would have changed the PROJECT's ability to be funded initially. 6. The GRANTEE will initiate the ACTIVIT'Y(S) required by the CONTRACT DOCUMENTS beginning ~r~l,, 2000, unless grant Special Conditions require additional action on specified ACTIVITYES} before proceeding with that ACTIVITYES). In such instances the GRANTEE will initiate action relative to removal of the Special Conditions beginning with the execution of this AGREEMENT. 7. The GRANTEE shall complete the work as described in the CONTRACT DOCUMENTS within 24 months of the execution of this AGREEMENT, or more specifically on or before March 31.2002. If the ACTIVITIES are not completed by this date all CIG funding and this AGREEMENT shall be terminated and the Grantee shall return all unexpended funds, unless an amendment to the CUNTRACT DOCUMENT provides otherwise. 8. DHCD agrees to make payment to the GRANTEE upon receipt of a properly completed and signed invoice. Requests for Payment may be made allowing approximately twenty-one days to receive the funds. Funds are to be immediately disbursed by the GRANTEE and shall not be deposited in an interest-bearing account. lRar-21-00 06:26pm From- T-741 P.04/19 F-592 -- _ L` 9. The term CONTRACT DOCUMENTS means the following documents which azc a part of this AGREEMENT and are incorporated by reference herein as if set out in full. (p) GRANTElr'S CIG Proposal (incl>Yding revisions) (~) AGREEMENT (C) Special Conditions (D) General Conditions (E) ASSURANCES (F) AMENDMENTS (G} CIG Management MAN'UAT. (Those items specified a.s being required) (H) CIG Contract Negotiation Guide (I} CIG project Implementation Overview (J) PROJECT MANAGEMENT PLAN Mar-21-00 06:26pm From- T-741 P.05I19 F-592 ~.... ._ In witness whereof, the parties hereto have executed or caused to be executed by their duly authorized official this AGREEMENT in duplicate, each copy of which will be deemed an original. COMMONWEALTH OP' VTnGTNIA, DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT BY: Deputy Director City of Richmond, Commonwealth of Virginia. DATE: I do certify that M. Sl}ea Hollifield personally appeared before me and made oath that she is Deputy Directol of the Dep tme t of Housing aid Community Develogment and that she is duly authorized to execute the foregoing document. Nty commission expires _ Given under my hand this __ day of .2000 . Notary Public ROANOKE COUNTY GRANTEE BY: County Administrator County of Roanoke Commonwealth of Virginia DATE: I do certify that personally appeared before me and made oath that he/she is of the and th<<t he/she is duly authorized to execute the foregoing document. My commission expires Criven under my hand this day of , , 2000 Notary Public Mar-21-00 06:28pm From- T-741 P.O6/19 F-592 ~! GENERAL CONDITIONS 1. DEFINITIONS -Whenever used in the CONTRACT DOCUMENTS the following terms when written in all capital letters shall have the meanings indicated and shall be applicable to both [he singular and plural thereof: A. ACTT'VYTY - A PROTECT activity that constitutes a specifrc portion of the PROJECT, and as such is covered by its own budget account. B, AMENDMENT - A formal addition or modification to the CONTRACT DOCUMENTS which i~as been approved in writing by both parties, and which affects the scope, objectives or completion date of the PR®JECT, or which affects the manner in which the PROJECT is to be carried out. C. APPLICANT -The entity which made the proposal for COMMUNITY Il'rIPROVEMENT GRANT funding and accepted responsibility for assuring compliance and performance of all conditions. D. ASSURANCES -The ASSURANCES which are attached to this document. E. COMMUNITY IMPROVEMENT GRANT (CiG) ~ The funds, the PROJl/CT and ACTIVITIES to be funded, and all conditions, laws and regulations affecting administration of funds currently in effect or as subsequently amended, and provided by DHCD to the GRANTEE from Community Development 81ock Grant funds allocated by the U.S. Department of Housing attd Urban Development. F. CONTRACT DOCUMENTS -The legal agreement between DHCD and the GRANTEE including the AGREF~!IENT and all documents referenced in paragraph 9 thereof. G. GRANTEE -The entity which is the recipient of CIG funds and as such must comply with CONTRACT DOCUMENTS. H. MANUAL -The Community Improvement Grant Management Manual, which contains required forms and instructions for the administration of CIG's and provides requited and non-required procedures for project management. I. PROJECT -The physical activities undertaken to meet the overall stated objective for which CIG funding is utilized. J. PROJECT MANAGEMENT PLAN - A plan prepared by the Grantee, wcrhich identifies roles, responsibilities, method of contract administration and oversight, key dates for task implementation and completion, analysis of potential problems and management organization. K. WORK -All labor, equigme:nt and rtaaterials necessary to produce the construction of tine PROJECT as required by the CONTRACT DOCUMENTS. Mar-Zl-00 06:Z8pm From- T-741 P.09/19 F-592 ~~ L. WRITTEN NOTICE -Any notice from one party to the AGREEMENT to the other signed by an authorized official which transmits binding statements of fact or condition and is delivered to the appropriate authorized official either in person or through the United States mail. 2. ADMINISTRATIVE PROCEDURES -The CrRANTEE shall perform all contracted WORK and administer all grant funds and activities in conformance with the general terms and special conditions set forth where required in DHCD's MANUAL, and any WRITTEN NOTICES from DHCb. 3. ACCOUNTING RECORDS -The GRANTEE shall establish and maintain separate accounts within its existing accounting system or set up accounts independently which arc in conformity with the requirements of the Code of Federal Regulations {24 CFR Part SS), the DHCD MANUAL requirements and any WRITTEN NOTICES from DHCD. The GRANTEE shall record in its accounting system all Grant payme;<us received by it pursuant to this Chant and all other funds provided for, accruing to, or otherwise received on account of the Grant. All costs, including paid services contributed by the GRANTEE or others, charged to the Cxrant shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to the Grant shall be clearly identified, readily accessible, and separate and distinct from alI other such docurtierlts. Such documents shall reside at the offices of the GRANTEE locality. 4. COSTS INCURRHri PRIOR TO GRANT AGREEMENT EXECUTION - No costs incurred prior to the execution of the AGREEMENT shall be eligible for reimbursement with Grant funds, unless such incurred costs are authorised in writing by DHCD. 5. PROGRAM BUDGET -The GRAN"t'EE shall carry out activities and incur costs only in conformance with the latest approved budget for the Grant and subject to the provisions of these CONTRACT DOCUMENTS. The budget may be revised through Administrative Procedures detailed in the MANUAL, but no such budget or revision shall be effective unless and until the Depamnent shall have approved the same in writing or as indicated in item 16 of these General Conditions. 6. RECORDS -The GRANTEE shall maintain such records in such a manner a,S prescribed in the MANUAL. Records shall be readily accessible to DHCD, appropriate State and Federal agencies, and the general public during the course c)f the project and shall remain intact and accessible for five years from final closeout. Except if any litigation claim or audit is started before the expiration of the five- year period the records shaII be retained until such action is resolved. Notwithstanding, records of any nonexpendable property must be retained for afive-year period following final disposition. 7. REPORTS -The GRANTEE shall furnish, regularly and in such form as DHCD may require, reports concerning the status of project activities and grant funds. Such reports shall be submitted in the form and manner as prescribed in the MANUAL and in WRITTEN NOTICES from DI~CD. All reports shall be completed in ful( and submitted at the time prescribed by DHCD. Reports shall contain accurate infortrtation and shall detail any problems, delays or adverse conditions experienced. Mar-21-00 06:29pm From- T-Tdl P.10/19 F-592 8. QUALITY CONTROL -The GRANTEE accepts the responsibility to assure that all grant funded ACTIVITYI/S shall be implemented with the highest possible degree of competence, workmanship, quality and cost effectiveness. To this end the GRANTEE shall provide a system of quality control to include all aspects of grant administration and project implementation. The GRANTEE shall obtain a certification of inspection and final completion signed by the project engineer or by the person responsible for quality control at the completion of each construction ACTIVITY. 9. COMMUNICATIONS -WRITTEN NOTICES shall constitute the on y means of binding statements of fact or condition between the parties of this agreement. All required reports and requests to be issued by the GRANTEE must be made by way of a WRITTEN NOTICE unless other means are specified in the CONTRACT DOCUMENTS. Al! directives, findings and other formal issuances by DHCD must be transmitted through a WRITTEN NOTICE unless otherwise specified in the CONTRACT DOCUMENTS. WRITTEN NOTICES shall be signed by{addressed to the appropriate authorized of~ieial and sha11 be considered transmitted when delivered in person or through the United States mail. The GRANTEE shall act upon and respond to WRITTEN NOTICES promptly as directed. 10. ACCESS TO BENEFITS - No access or connection fees shall be charged to low- and moderate-income persons for access to improvements or benefits provided by grant funds. All low- and moderate-income persons identified in the proposal shall be assured free connection access to and use of grant assisted improvements by payment of regular monthly user charges for the specified service. 1.1. BENEFITS -The PROJECT shall be implemented in such a manner so as to provide benefits to all persons identified in the project proposal. Affirmative steps shall be taken to assure direct benefit to low- and moderate-income persons in the number and extent identified in the proposal. 12. PROGRAM INCOME -Any income derived from activities financed with grant funds is program income and shall be utilized in the following manner: 1) Program income earned during the life of the grant shall be utilized on the project in accordance with This AGREEMENT. Such payments shall be utilized to offset grant drawdowns from the locality's grant account. All program income must be expended prior to Administrative Closeout of the grant or returned to DHCD. Mar-21-00 06:30pm From- t-741 P.11/19 F-592 ~-``/ 2) Income earned after Administrative Closeout must be returned to DHCD, unless DHCD has approved a Plan for the Use of Program Income. Program Income Plans will only be approved when the Plan proposes to continue the same activity in the same location that originally produced the program income. 13. CONTRACT SECURITY -The GRANTEE shall secure all materials and equipment, purchased or paid for with grant funds through insurance coverage of the full value of the same. All persons contracted, employed or otherwise utilized in the grant and having responsibility for the management, disposition, expenditure or use of Grant funds shall be bonded by a surety registered to do business in the Commonwealth of Virginia in an amount commensurate with their authority and potential liability . 14. METT~OD AND TIMING OF PAYMENT -The GRANTEE shall utilize Request far Payment procedures as specified in the MANUAL. The GRANTEE shall request funds only for those amounts which have been obligated, encumbered or expended through other accounu and which can be expended upon receipt or soon thereafter. To this end, the GRANTEE shall develop a financial management system which provides for timely expenditure of requested grant funds. IS. DRAWDOWN AND PAYMENT OF~ GRANT FUNDS - Drawdowns and expenditure of CDBG funds must be made subsequent to or in proportion to other funds within the budget per activity. 16. 13U'DGET REVISIONS/AMENDMI~NTS - Thee GRANTEE shall not obligate, encumber, spend or otherwise utilize CIG funds for any activity or purpose not included or not in conformance with the budget as apportioned and as submitted to DHCD unless: I) The GRANTEE has received explicit approval by WRITTEN NOTICE from DHCD to undertake such actions, or 2} The activity or purpose is consistent with the objectives and scope of the approved PROJECT and does not entail a budget change between ACTIVITIES or between Iine items within ACTIVITIES exceeding $5,000 at one transfer or 5% of the total CIG amount cumulatively, including all previous budget changes. 17. CHANGE ORDERS -DHCD must approve al! change orders greater than $5,000 on community Facility construction and cumulatively exceeding $1,000 on housing rehabilitation contracts. Any change order, regardless of cost, which results in a change of project scope will be a disallowed cost. 18. TERMINATION, SU5PEh'SION, CONDITIONS - 1. FOR CAUSE - If through any cause, the GRANTEE or bI~CD fails to comply with the terms, conditions or requirements of the CONTRACT DOCUMENTS the other party may terminate or suspend this AGREEMENT by giving `WRITTEN NOTICE of the same and specifying the effective dale of termination or suspension at least five (S) nays prior to such action. If, after the effective date of any suspension of this AGREEMENT, it is mutually agreeable to Mar-21-00 06:31 pm Fresm- T-Zdl P.1Z/18 F-58a ~- "'. DHCD and the GRANTEE upon remedy of any contract violation by the GRANTEE or DHCD, the suspension may be lifted and the AGREEMENT shall be in full force and effect at a specified date after the parties have exchanged WRIT~'EN NOTICES stating a mutual understanding that the cause for suspension has been identified, agreed to and remedied. In the rase of contract violations by the GRANTEE, D:e'•ICD may impose conditions other than termination or suspension which are appropriate to ensure proper grant and project administration and adherents to the terms of the CONTRACT DOCUMENTS. Such conditions must be imposed through WRITTEN NOTICE. 2. FOR CONVENIENCE -DHCD may terminate this AGREEMENT for convenience in the event that DI~CD is no longer authorized as an agency to administer the CDBG program or if the federal funds allocated are no longer available. The GRANTEE may terminate this AGREEMENT for convenience at any time provided that all of the following conditions are met: a) The GRANTEE gives DHCD ten (10) days WRITTEN NOTICE; and b) The ACTIVITIES which have been initiated either have been completed and may be utilized in their stage of completion in a manner consistent with the objectives in the GRANTEE' S CIG Proposal, or will be completed by the GRANTEE through its own or other resources; and c) The GRANTEE had honored or will honor all contractual obligations to third parties affected by the PROJECT; and d} DHCD agrees to the termination. A GRANTEE'S valid termination for convenience in accordance with these CONTRACT DOCUMENTS shall not affect nor prejudice the GRANTEE' S future relationship with DHCD nor its furore consideration as a CIG recipient. 19. SUBSEQUENT CONTRACTS -The GRANTEE shall remain fully obligated under the provisions of the CONTRACT DOCUMENTS notwithstanding its designation of any subsequent or third parties for the undertaking of ail or part of the ACTIVITIES for which the Grant assistance is being provided to the GRANTEE. Any GRANTEEE or CONTRACTOR or SUBCONTRACTOR which is not the APPLICANT shall comply with all the lawful requirems;nts of the APPLICANT necessary to ensure that the PROJECT for which this assistance is being provided under this AGREEMENT is carried out in accordance with the APpLICANT's Assurances and Certifications. Grantee shall obtain a financial dasclc~sure report from all contractors, subcontractors, developers and consultants which certifies the financial interest of all officers, directors, principal stockholders or additional persons with a 10 percent or greater interest in the contract. Mlar-21-00 06:32pm From- T-741 P. 13/19 F-582 E-y 20. POLITICAL ACTIVITY PROHIBITED -None of the funds, materials, property or services contributed by the DHCD or the GRANTEE, under this AGREEMENT, shall 'be used in the performance of this AGREEMENT for any partisan political activity, or to further the election or defeat of any candidate for public office. 21. INTEREST Ol; MEM$ER OF AGENCY AND OTHERS - No officer, member, or employee of the GRANTEE and no member of its governing body, and no other public official of the governing body of the locality or localities in which the PROJECT is situated or being carried out, who exercises any functions or responsibilities in the review or approval of the undertaki~ag ar carrying out of this PROJECT shall participate in any decision relating to this AGREEMENT which affects his personal interest or have any personal or pecuniary interest, direct or indirect, in this AGREEMENT or the proceeds thereof. 22. OFFICIALS NOT TO BENEFIT - No member of or delegate to the Congress of the United States of America and no Resident Commissioner shall be admitted to any share or part hereof or to any benefit to arise therefrom. 23. CERTIFICATIONS -The GRANTEE certifies that it will comply with the following: a) Freedom of Information Act; b) Virginia Conflict of Interest Act; c) Virginia Fair Employment Contracting Act. 24. BENEFICIARIES -There are no third party beneficiaries of this contract. The provisions contained in these CONTRACT DOCUML-NTS represent the entire AGREEMENT between DHCD and the GRANTEE. The provisions are designed to assist in meeting the community needs of the GRANTEE identified in the GRANTEE'S CIG proposal, but are not designed to accrue to the specific benefit of any individual person or entity residing or located in the GRANTEE"S community or elsewhere. Consequently, the terms of these CONTRACT DOCUMENTS may be enforced by DHCD or the GRANTEE exclusively and not by any individual pcrson or entity residing or located in the GRANTEE'S community or elsewhere as a third-parry beneficiary of this contract. Mar-21-00 06:27pm From- T-741 P.06119 F-592 L...` ~ SPECIAL CONDITIONS 1. Notwithstanding the effective date of this contract, April 1, 2000, eligible administrative expenses are not to exceed $51,834. 1're-contract management assistance costs of $3,450 incurred prior to this date have been approved for reimbursement and must be deducted from the total `651,834 administrative allocation. The effective date of this authorization is August 25, 1999. 2. A total of $6,777,131 in funds is committed to this project. Sources of funds are as follows: Advance Auto parts Corporation $5,000,004 Roanoke County $ 77,131 ]DT~CD $ 700,000 Total $5,777,131 Funds committed by grantee ($77,131 } shall be expended prior to or in proportion to CDBG Community Improvement Grant Funds within the budget, per activity. Documentation on the expenditure of these funds shall be maintained by the grantee and reported to DHCD before final project closeout status can be determined. 3. CDBG funds available are up to $700,000, no more t11an $51,834 of which will be used for administration of this grant by the grantee. Any cost underruns on CDBG funded construction shall not be drawn on this project without DHCD approval through change orders. 4. The Grantee must ensure that at least 51 % of ail jobs created as a result of the construction activities funded by CDBG, i.e., Advance Autoparts Corporate Headquarters expansion, are available to (or held-by) low-to moderate income individuals. Prior to receiving any CDBCr funds the Grantee must provide DHCD with a revised and accurate projection of jobs to be created by the Industry. This projection should include position descriptions in order that DHCD can reasonably determine that positions, as proposed, are available to low-to moderate-income individuals as defined by U. S_ Department of I~Iousing and Urban Development in 24 CFTC 570. 5. Grantee must provide an update to DIiCD on the hiring process (held-by or available-to, how is the process functioning?) as outlined in the County/Industry Agreement executed (amended) on The Grantee must also report on the results of the hiring process. This report should be delivered to DHCD on the 15~' of every other month. This report should include the number of referrals, number of hires, number of low-to moderate-income individuals referred, number of low-to moderate-income individuals hircd, and for what positions Uidividuals have been hired and referred. Should the grantee, by contract, aDow the lndustrry to employ the held-by standard, as defined in 24 CFR 570, the number of actual hires and the number of low-to moderate-income individuals hired by the Industry must be reported on the 15`~ of every other month. 6. The Grranree may ,request a contract exteruion for one (1) year from the date of termination of this contract (March 31, 2002) if the Industry is continuing to hire to meet its goal of creating 200 jobs. Of all jobs created, fifty-one (S1) percent must be available to (held-by) low-to moderate income individuals. Mar-21-00 06:1Tpm From- T-741 P.07/19 F-59Y ,~ ' LJ/ 7. Grantee is responsible for complying with Title 1 of the Housing and Community Development Act of 1974 (as amended) and the regulations pursuant thereto (24 CFIt 570). Absence of compliance with Title I and its related regulations, specifically with regard to the attaiiunent of the stated benefits (fifty-one percent of all jobs created being available-toJheld-by low-to moderate-income individuals) will result in the full repayment of expended CDBG funds to DHCD. 8. The County shall have on record at time of Closeout of DHCD project, certification of Industry and County investment by an independent CPA. Mar-Zi-00 06:32pm From- T-T41 P.ld/19 F-592 '- ~~ ASSURANCES/CERTIFICATIONS The GRANTEE hereby assures and certifies that: (a) It possesses legal authority to execute the PROJECT. (b) Its governing body has duly adopted or passed as an official act a resolution, motion, or similar action authorizing the filing of the PROJECT proposal including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the GRANTEE to act in connection with the PROJECT proposal and to provide such additional information as may be required. (c) Its chief executive officer or other officer of GRANTEE approved by the Virginia Department of Housing and Community Development: (1) Consents to assume the status of a responsible Federal official under the National Environmental Policy Act of 1969 (NEPA) and other provisions of Federal law, as specked at 24 CFR 58.5(a) through (h) which further the purposes of NEPA insofar as the provisions of such federal law apply to this Grani; (2) Is authorized and consents on behalf of the GRANTEI: and hunself to accept the jurisdiction of the Federal and Commonwealth of 'V'irginia courts for the purpose of enforcement of his responsibilities as such an official. (d) It will comply with the regulations, policies, guidelines and requirements of the Code of Federal Regulations {24 CFR Part 8S), OMB Circular A-128, and OMB Circular A-87 as they relate to the PROJECT, acceptance, and use of Federal Funds under this Chant; Arad, as applicable, all State laws and administrative requirements which may supersede them (by virtue of being more stringent). (c} It will comply with the provisions of Executive Order Z 1988, relating to evaluation of flood hazards and Executive Order 12088 relating to the prevention, control and abatement of water pollution- (f) It will require buildings or facilities designed, constructed, or altered with funds provided under this Grant to comply with the "American Standard Specifications for Ivlaking Buildings and Facilities Accessible to, and Usahle by, the Physically Plandicapped," Number A-117.1-R 198Q, or Uniform Federal A.ccessibiiity Standards (UFAS} in accordance with the Virginia Clniform Statewide Building Code. The GRANTEE will be responsible for conducting inspections to insure compliance with these specifications by the contractor. Mar-21-00 06:33pm From- T-T41 P.15/19 F-592 ~~° (g) It will not recover the capital costs for public improvements financed in whole or in part with CDBG funds through assessm~nu against properties owned and occupied by low- and moderate- income persons nor will fees or assessments be charged to such persons as a condition of obtaining access to the public improvements. (Per section 104(b) (~) of Title T Housing and Community Development Act of 1984, as amended. ) (h) In accordance with Section 104(1) of Public Law 93-383 the plousing and Community Development Act, as amended, certifies that- it has adopted and is enforcing a policy prohibiting the use of excxssive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations ~ a policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is subject of such nonviolent civil right,S demonstration within its jurisdiction. (i) (1) No Federal appropriated fwuis have been paid or will be paid, by or on behalf of the undersigned, to any person fc~r influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, ar cooperative agreement. (2) Yf any funds other than fiederal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that ~e language of this certification be included it>t the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into_ Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, ~(J. S. Code. Arty person who fails to file the required cert~cation shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. b9ar-21-00 06:34pm From- T-?41 P.16/19 F-592 "~ (j) It will comply with: (1) Title VI of the Civil Rights Act of 1964 (Pub. L 88-352), and the regulations issued pursuant thereto (24 CFR Part 1), which provides that no person in the United States shall on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be orherwise sub}ected to discrimination under any program or activity for which the grantee receives Federal financial assistance and will immediately take any measure necessary to effectuate this assurance. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the grantee, this assurance shall obligate the grantee, or in the case of any transfer of such property, any transferee, for the period during which the rea! property or structure is used for a purpose for which the Federal financial assistance 'is extended or for another purpose involving the provision of similar services or benefits. {2) Title VIII of the Civil Rightti Act of 1968 (Pub. L. 90-284), as amended, administering all programs and activities relating to housing and community development in a manner to affirmatively further fair housing; and will take action to affirmatively further fair housing in the sale or rental of housing, the financing of housing, and the provision of brokerage services. (3) Section X09 of Title I of the Housing and Community Development Act of 1984, as amended, and the regulations issued pursuant thereto (24 CFR Part S'10.602), which provides that no person in the United States shall, on the grounds of race, color, national origin, or sec, be excluded from participation in, be denied the benefits of, or he subjected to discrimination under, any program or activity funded in whole or part with funds provided under this Grant. Any prohibition against discrimination on the basis of age under the Age Discrimination Act of 1985 or with respect to an othErvyise qualified handicapped individual as provided in Section 504 pf the Rehabilitation Act of 1983 shall also apply to this Crrant. {4} Executive Order 11063 on equal opportunity in housing and nondiscrimination in the sale or rental of housing built with Federal assistance. (5) ]Executive Order 11246, and the regulations issued pursuant thereto (41 CFR Chapter 60), which provides that no person shall be discriminated against on the basis of race, color, religion, sex or national origin in all phases of employment during the performance of Federal or federally assisted construction contracts. Contractors and subcontractors on Federal and federally assisted construction contracts shall take affirmarive action to insure fair treatment in employment, upgrading, demotion, or transfer; recruitment or recruitment advenising; layoff or termination, rates of pay or other forms of compensation and selection for training and apprenticeship _ Mar-21-00 06:35pm From- T-741 P.1'~l19 F-592 (6) Section 906 of Public Law 100-b25 (Cranston-Gonzalez National Affordable 1~lousing Act) which prohibits discrimination on the basis of religion or religious affiliation. No person shall be excluded from participation in, denied the benefit of, or be subjected to discrimination ui>tier any program or activity funded in whole or in part with CDBG funds on the basis of his or her religion or religious affiliation. (k) It will comply with Section 3 of the Housing and Urban Development Act of 1968, as amended, requiring that to the greatest extent feasible opportunities for training and employment be given to lower-income residents of the project area and contracts for work in connection with the project be awarded to eligible business concerns which are located in, or owned in substantial part by, persons residing in the area of the P120rECT. (l} It will in the acquisition of real property and in the process of relocation: (1) $e guided, to the greatest extent practicable under State law, by the land acquisition policies in Sections 301 and 302 of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1980; as amended, and (2) Pay or reimburse property owners for necessary expenses as specified in Section 303 and 304 of the 1Jniform Act; and (3) Comply with the applicable Sections (202 through 205) of Title II {relocation assistance) of the Uniform Act in providing relocation paymrnts and'relocation assistance; and (4) Comply with U.S. Department of Transportation regulations at 49 CFR Part 24 and in implementing the requirements, it will: (i) Carry out the policies and procedures of Part 24 in a manner that insures that the acquisition and relocation processes do not result in different or separate treatment to persons on acco>Snt of race, color, religion, sex, national origin, or source of income; and (ii) Assure that, within a reasonable period of time prior to displacement, comparable decent, safe and sanitary replacement dwellings will be available to all displaced families and individuals and that the range of choices available to such persons will not vary on account of race, color, religion, sex, national origin, or source of income; and (iii) Inform affected persons of their rights under the policies and procedures set forth under the regulations in part 24, including their rights under Title VI of the Civil Rights Acr of 1964 and Title VIII of the Civil Rights Act of 1968, as arrAended. (iv) Comply with Executive Order 12830, Governmental Actions and Interference with Constitutionally Protected Property Rights, and Mar-Z1-00 06:35pm From- T-741 P.16/18 F-58Z -y (5) It will ianplement and follow a "Residential Anti-Displacement and Relocation Assistance Plan," in accordance with Section 104(d) of the Housing and Community Development Act of 1984, as amended and 24 CPR Section 5?0.496 a(b}. (6) It will comply with applicable Section I04(d) of the Housing and Community Development Act in providing relocation payments and relocation assistance. (m) It will establish safeguards to prohibit employees from using positions for a purpose tl'at is or gives the appearance of being motivated by a desire far private gain for themselves or others, particularly those with whom they have family, business, or other ties. (n) It will comply with the provisions oi' the Hatch Act which limits the political activity of employees. (o) It will administer and enforce the provisions of the Davis-Bacoci Act as amended and the Contract Work Hours and Safety Standards Act as set forth in the manual, Comm~aniry Improvement Grant Management Manual. (p) It will give the Virginia Department of Housing and Community Development and the Comptroller General through ariy authorized representatives access to and the right to examine all records, books, papers, or documents related to trie grant. (q) It will ensure that facilities under its ownership, lease or supervision which shall be tttili2ed in the accomplishment of the PROI~ECT are not listed on the Environmental Protection Agency's (EPA} list of Violating Facilities and that it will notify the Virginia Department of Mousing and Community Development of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating consideration for listing by the EPA. (r} It will comply with the flood insurance purchase requirements of Section 102 (a) of the Flood Disaster Protection Act of 1983, Pub. L. 93-234, 87 Stat. 985, approved December 31, 1983. Section 103 (a) required, on and after March 2, 1984, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction yr acquisition purposes for use in any area, that has been identified by the Director of the Federal Emergency Management Agancy as an area of having special flood ha2ards. The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. This SUPPLEMENTAL AGREEMENT, made and entered into this day of April 2000, by and between the ROANOKE COUNTY BOARD OF SUPERVISORS (the "County"); and ADVANCE STORES COMPANY, INCORPORATED, a Virginia corporation (the "Company"). WITNESSETH: WHEREAS, the parties hereto, together with the Industrial Development Authority of Roanoke County, Virginia, have entered into a Performance Agreement dated November 24, 1999 (the "Performance Agreement"), in connection with the Company's expansion of its corporate administrative offices in the Airport Road area of Roanoke County and the County's appropriation of Incentive Funds for said project; and, WHEREAS, the parties hereto have also entered into an Industry Agreement dated April 12, 2000 (the "Industry Agreement"), which sets forth the Company's rights and obligations in connection with the award and expenditure of the Community Development Block Grant ("CDBG") Funds to be received from the Virginia Department of Housing and Community Development (the "VDHCD") for the Advance AutoBoxley Hills Drainage Project (the "Drainage Project"); and, WHEREAS, the County has entered into an agreement dated April 12, 2000, with the VDHCD in connection with the award, administration and expenditure of the CDBG Funds for the Drainage Project and the County's rights and obligations in relation thereto; and, WHEREAS, the parties hereto have reached this Supplemental Agreement to provide for certain additional terms in connection with completion of the Drainage Project and/or reimbursement of any CDBG Funds in the event the Company fails to meet the employment requirements set forth in the said Industry Agreement. ' „ NOW, THEREFORE, in consideration of the mutual promises, covenants and obligations herein contained, as set forth herein and in the above-referenced agreements, which the parties hereto acknowledge as being sufficient consideration for entering into this Supplemental Agreement, the parties covenant and agree as follows: 1. The terms used in this Supplemental Agreement shall have the same meaning as specified in the above-referenced Performance Agreement and Industry Agreement, unless otherwise provided herein. 2. In the event that the Company fails to create a minimum of 90 new jobs and to employ LMI Individuals in at least fifty-one (51%) of all new jobs created (herein referred to as the "Employment Requirements") as set forth in the Industry Agreement, which failure would trigger the requirement in paragraph 7 of the Industry Agreement that the Company reimburse the VDHCD the actual amount of CDBG Funds expended to date, the parties hereto agree that, contrary . to the terms of the Industry Agreement, the Company shall reimburse VDHCD fifty percent (50%) of the CDBG Funds expended to date and the County shall reimburse VDHCD fifty percent (50%) of such funds; provided, however that neither party shall be required to reimburse the VDHCD more than $350,000. 3. In the event that the CDBG Funds become unavailable pursuant to the terms of the Industry Agrement at any time prior to completion of the Drainage Project as a direct result of the Company's failure to meet the requirements set forth in the Industry Agreement, the Company shall reimburse the VDHCD fifty percent (50%) of all CDBG Funds expended through such date and the County agrees to reimburse the VDHCD fifty percent (50%) of all CDBG Funds expended through such date. In the event that the CDBG Funds are unavailable in accordance with the terms hereof, the Company and the County hereby shall share equally, on a fifty/fifty (50/50) basis, the cost to complete the Drainage r ~• Project, which shall not exceed a total of $700,000, less the amount of CDBG Funds actually expended and reimbursed by the Company and the County. The County shall oversee and manage the construction of the Drainage Project, including the processing of all invoices received in connection with such construction. The County shall forward to the Company copies of all invoices received by the County in connection with the Drainage Project within ten (10) days of receipt thereof, along with a statement of the Company's share of such invoices. The Company thereafter shall make payment of its share of such invoices to the County within fifteen (15) days of its receipt thereof. 4. The County contribution under the terms of this Supplemental Agreement shall be subject to future appropriation of the amounts provided for herein by the Board of Supervisors of Roanoke County, Virginia. 5. All other terms and provisions of the Performance Agreement and the Industry Agreement shall remain in full force and effect. 6. This Supplemental Agreement is executed in duplicate, each of which shall constitute an original. WITNESS the following signatures and seals: Approved as to form: By Roanoke County Attorney's Office Elmer C. Hodge, Jr. County Administrator ADVANCE STORES COMPANY INCORPORATED,aVirginiaCorporation ROANOKE COUNTY BOARD OF SUPERVISORS By Title A ' v COMMONWEALTH OF VIRGINIA, County/City of Roanoke, to-wit: The foregoing instrument was acknowledged before me this day of April, 2000, by Elmer C. Hodge, Jr., County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My commission expires: COMMONWEALTH OF VIRGINIA, County/City of Roanoke, to-wit: The foregoing instrument was acknowledged before me this day of April, 2000, by , on behalf of Advance Stores Company, Incorporated, a Virginia corporation. Notary Public My commission expires: Item No. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADNIlNISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, APRII, 11, 2000 MEETING DATE: April 11, 2000 AGENDA ITEM: Request for approval and authorization of County Administrator to execute revised and new contracts concerning Community Development Block Grant related to the Advance Auto Parts project. COUNTY ADMINISTRATOR'S COMMENTS: The attached draft documents are still undergoing review by Advance and the County Attorney's Offrce so we may need a Closed Meeting to discuss them before taking action. Essentially this is necessary to qualify for the $700, 000 CDBG grant. Under the previous agreement, Advance was disqualified even though they hired more than the required LMI employees. The new agreement commits the County to sharing the cost of drainage improvements if they do not quay. We hope to have the agreements in ftnal form by the April 11 meeting. EXECUTIVE SUMMARY: This agenda item is to request approval and authorization for the County Administrator to execute the following agreements on behalf of the Board of Supervisors of Roanoke County in connection with the Advance Auto Parts project. 1. Industry Agreement between the Board of Supervisors of Roanoke County (the "County") and Advance Stores Company, Incorporated ("Advance") in connection with the Community Development Block Grant (CDBG) from the Virginia Department of Housing & Community Development (VDHCD). 2. Agreement between VDHCD and the County (VDHCD/County Agreement) in connection with the CDBG. 3. Supplemental Agreement between the County and Advance for funding provisions supplemental to the Performance Agreement dated November 24, 1999, and the Industry Agreement (#1 above). BACKGROUND: On September 14, 1999, the Board approved an economic development project for the expansion of the Advance Stores headquarters in Roanoke County and appropriated $641,500 in incentive funds. The Performance Agreement, dated November 24, 1999, has been executed by the ~. County, the Industrial Development Authority of Roanoke County, Virginia (IDA), and Advance. On January 11, 2000, the Board took action to ratify an amendment to the Performance Agreement to provide additional Incentive Funds to Advance if the company generates more than $641,500 in tax revenue during the five year pay-back period. A signed copy of the Performance Agreement is placed in the Board reading file for reference purposes. A prior Industry Agreement, dated November 24, 1999, is to be nullified by the new Industry Agreement, due to the Company's prior employment having been determined not to be acceptable under Federal requirements for receipt of the CDBG funds. SUMMARY OF INFORMATION The Industry Agreement and the VDHCD/County Agreement are required in order to receive the CDBG and must be executed by the April 12, 2000, deadline. They are currently in draft form and are being reviewed by Advance. Advance is also in the process of preparing employment data to be submitted to the VDHCD for the CDBG and the new data, if approved by the VDHCD, is to be incorporated into the new Industry Agreement and the Special Conditions ofthe VDHCD/County Agreement. Essentially, the Industry Agreement sets forth Advance's obligations to the County to attain certain levels of employment and investment during the contract period of no later than March 31, 2003, and provides for pay-back of the funds if the requisite levels are not met. The VDHCD/County Agreement sets forth the corresponding obligations of the County to the State and extensive provisions for the administration of the CDBG, with the responsibility to reimburse the VDHCD if all requirements, including Advance's employment and investment levels, are not met. The Supplemental Agreement is to serve as an addendum to the Performance Agreement dated November 24, 1999, and the new Industry Agreement. It provides that, if Advance fails to meet the requisite employment levels under the Industry Agreement, the County and Advance will share 50/50 in the reimbursement of expended CDBG funds to the state and share 50/50 the cost to complete the Advance Auto/Boxley Hills Drainage Project. This agreement also provides that any additional appropriation of incentive funds to Advance, as approved by the Board on January 11, 2000, will be subject to recoupment of the County's 50% share of expenditures to reimburse CDBG funds or to complete the Drainage Project, if any, through the tax revenue to be generated by Advance. FISCAL IMPACT Potential future need for appropriation offends up to $350,000 for reimbursement of CDBG funds and/or completion of the Drainage Project. "- ALTERNATIVES 1. Approve the Industry Agreement, the VDHCD/County Agreement and the Supplemental Agreement, and authorize the County Administrator to execute these and other necessary and related agreements on the Board's behalf, subject to approval as to form by the County Attorney. 2. Decline to approve the attached agreements, thereby missing the essential April 12, 2000 deadline for accepting the CDBG grant. STAFF RECOMMENDATION Staff recommends that the Board of Supervisors approve Alternative #1 authorizing the County Administrator to execute these and other related agreements necessary for the Advance Auto Parts project, subject to approval as to form by the County Attorney. Respectfully submitted: J e augh Assistant Director Approved ( ) Denied ( ) Received ( ) Referred to Motion by: Approved: Elmer C. Ho ge County Administrator ACTION VOTE No Yes Abs Church Johnson McNamara Minnix Nickens _.: ~- ~~ a ~~~~ INDUSTRY AGREEMENT ~ m~ P ~ ° e ~;~ •~~ ~~ ~ ~ ~ ~ ~ ~ ® ~ This Industry Agreement (this "Agreement") dated this day of , 2000, by and between the BOARD OF SUPERVISORS OF ROANOKE COUNTY, a political subdivision existing under the laws of the Commonwealth of Virginia (the "County"), and ADVANCE STORES COMPANY, INCORPORATED, a Virginia corporation (the "Company"). RECITALS A. The Company plans to expand its existing administrative offices (the "Project") situated on Airport Road in the County of Roanoke, Virginia (the "Site"). B. The County desires that the Company undertake the Project on the Site and, as part of its incentive package to the Company in furtherance of the Project, the County applied for, and was awarded, a Community Development Block Grant ("CDBG") in the amount of $700,000 ("CDBG Grant"). C. The parties desire to enter into this Agreement in accordance with the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the parties hereby agree as follows: 1. The Company shall construct upon the Site an expanded administrative office, at which office the Company shall retain approximately 400 existing jobs and create a minimum of new jobs from A ril 1. 2000. At least fifty-one percent (51%) of all new jobs created during the term of this agreement, including all new jobs beyond the minimum number required, shall be "held by" (accepted and retained by) low and moderate-income ("LMI") individuals ("LMI Individuals"). LMI Individuals shall be deemed to be those individuals whose annual family income prior to employment with the Company is less than eighty percent (80%) of the median income for Roanoke, Virginia, as determined by the United States Housing & Urban Development's ("HUD") Section 8 Income Limits, including both family size and income limits. Such new jobs shall not duplicate positions existing with the Company prior to April_ 1 ~ 2000. This employment requirement shall be complied with and shall be achieved by March 31, 2003. 2. The Virginia Employment Commission ("VEC") shall maintain documentation on the persons who are hired by the Company during the term of this Agreement by the following characteristics: a. Gender; b. Head of household; c. Elderly; 1 .. / d. Handicapped; e. Racial, ethnic status (White-not Hispanic, Black-not Hispanic, Hispanic, American Indian/Eskimo/Aleut, Asian/Pacific Islander); and £ Income status (collectively, the above characteristics shall be known as the "Characteristics"). 3. The Company shall submit documentation, certified by the VEC, to the County of the number and Characteristics of all the new employees hired by the Company on the 15th day of every month during the term of this agreement, or until the County has received written approval from the Virginia Department of Housing & Community Development ("VDHCD") to terminate submission of such documentation. 4. The Company shall invest not less than Six Million Dollars ($6,000,000) for all site development and physical improvement costs related to the Project, including, but not limited to, grading, site preparation, improvements relating to utility services, utility connection and permit fees, paving, parking, drainage, entrances and exits, and general construction, etc., and for the Company's additional expenditures for the acquisition of new, used or relocated furnishings, computer equipment, cabinets, phones, signs, and other miscellaneous business and personal property related to the Project (collectively, the "Project-related expenses"), within three (3) years from the date of this Agreement. The Company shall verify its capital investment in the Project to the County and/or the VDHCD by one (1) of the following methods: a) submission by the Company of Site development and building construction contracts and expenditure records verifying Project-related costs; b) submission by the Company of copies of paid invoices or bills for all Project-related costs; or c) an audit of all Project-related capital expenditures provided by the Company and prepared by an independent certified public accountant, such that the County and the VDHCD, based on generally accepted accounting principles, reasonably can verify that the Company has invested not less than Six Million Dollars ($6,000,000) in the Project. The County and the VDHCD shall have the right to require the independent audit provided in option 6(c) hereof should the method offered by the Company in options 6(a) or 6(b) hereof prove to be inconclusive. 5. The Company shall provide the County and officials of the VDHCD and the United States Department of Housing & Urban Development with reasonable access to its administrative offices to observe the Company's operation on the Site solely for the purpose of substantiating the employment and investment levels that the Company is required to achieve under the terms of this Agreement. Additionally, the Company shall provide the County and officials of the VDHCD and the United States Department of Housing & Urban Development with Company records substantiating the investment levels that the Company is required to achieve under the terms of this Agreement and documenting the number of jobs held by LMI Individuals. 6. In the event that the Company does not construct the Project on the Site and achieve the investment levels pursuant to paragraph 4 herein, the Company shall reimburse the County and/or the Virginia Department of Housing & Community Development all CDBG 2 ~~~~ Grant funds actually expended by each such entity, provided, however, that such amount shall not the actual amount of the CDBG Grant of $700,000. 7. In the event that the Company fails to employ LMI Individuals in at least fifty- one percent (51%) of its new jobs created pursuant to paragraph 1 herein during the term of this agreement, the Company shall reimburse the County and/or the Virginia Department of Housing & Community Development all CDBG funds actually expended by each such entity, provided, however, that such amount shall not exceed the actual amount of the CDBG Grant of $700,000. 8. This Agreement shall terminate upon "completion of the project" or March 31~ "?003, whichever is later, unless the Company and the County apply for and receive written approval of an extension of the term of this agreement from the VDHCD. For purposes of this agreement, "completion of the project" shall mean all of the following: a. Completion of the Boxley Hills Community Drainage Project, for which the CDBG Funds are to be expended; b. Completion of the Company's expansion of its administrative offices on the Site, with achievement of the investment levels provided for herein, and the new facility is fully operational; c. Achievement of the employment levels and types provided for herein; d. Provision by the Company to the County of the necessary documentation to substantiate the required investment and employment levels; and, e. Receipt of written confirmation of completion and acceptance from the VDHCD verifying satisfaction of all requirements for the CDBG Funds and termination of further requirements under this agreement. 9. Notice required to be given under this Agreement shall be deemed to have been given, if in writing, (i) two (2) days after deposited in the United States Mail, certified or registered, return receipt requested, with postage prepaid or (ii) delivery by hand against a written receipt, and addressed as follows: To the County: Elmer C. Hodge, Jr., County Administrator Roanoke County Administration Center 5204 Bernard Drive, SW Roanoke, Virginia 24018 With a copy to: Paul M. Mahoney, County Attorney Roanoke County Administration Center P.O. Box 29800 5204 Bernard Drive, SW Roanoke, Virginia 24018 3 "" ~./'' To the Company: Advance Stores Company, Incorporated 5673 Airport Road Roanoke, VA 24012 Attention: Senior Vice President of HR With a copy to: Flippin, Densmore, Morse, Rutherford & Jessee 1800 First Union Tower Drawer 1200 Roanoke, VA 24006 Attention: Douglas W. Densmore, Esq. 10. The Company shall have the right to assign this Agreement to a separate entity, provided that any such assignment, other than by operation of law, shall not relieve the Company of its obligations herein; provided, however, that in the event of an assignment by operation of law, the Company's successor/assignee shall assume all of the Company's rights and responsibilities hereunder. 11. This Agreement shall be governed by and all disputes related hereto shall be determined in accordance with the laws of the Commonwealth of Virginia. 12. The failure of either party hereto to insist upon strict performance of any of the terms, conditions and covenants herein contained shall not be deemed to be a waiver of any rights or remedies that either party may have and ~ shall not be deemed a waiver of any subsequent breach or default in the terms, conditions and covenants herein contained except as may be expressly waived in writing. 13. Any term or provision of this Agreement that is invalid or unenforceable shall not affect the validity or enforceability of the remaining terms and provisions hereof. 14. This Agreement constitutes the entire agreement between the parties. No modification hereof shall be effective unless in writing and signed by both parties. 15. This Agreement shall be binding upon and shall inure to the benefit of the parties and their respective successors and assigns. 16. This Agreement shall supersede that certain Industry Agreement dated November 24, 2000, between the parties hereto, which shall be deemed null and void. 17. This Agreement shall be executed in triplicate, each of which shall constitute an original. WITNESS the following signatures and seals. BOARD OF SUPERVISORS OF 4 ROANOKE COUNTY, VIRGINIA E- y By: SEAL) Elmer C. Hodge, Jr. Its: County Administrator ADVANCE STORES COMPANY, INCORPORATED By: STATE OF VIRGINIA, CITY/COUNTY OF ROANOKE, to-wit: J. O'Neil Leftwich Its: Senior Vice President and Chief Financial Officer (SEAL) The foregoing agreement was acknowledged before me this day of , 2000, by Elmer C. Hodge, Jr., County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission Expires: STATE OF VIRGINIA, CITY/COUNTY OF ROANOKE, to-wit: The foregoing agreement was acknowledged before me this day of , 2000, by J. O'Neil Leftwich, Senior Vice President and Chief Financial Officer, on behalf of Advance Stores Company, Incorporated, a Virginia corporation. Notary Public My Commission Expires: 5 "~"~ r' ~'~'-'® This SUPPLEMENTAL AGRI/1/1V~NT; mad~i~~f~tered into this day of April, 2000, by and between the ROANOKE COUNTY BOARD OF SUPERVISORS (the "County"); and ADVANCE STORES COMPANY, INCORPORATED, a Virginia corporation (the "Company"). WITNESSETH: WHEREAS, the parties hereto, together with the Industrial Development Authority of Roanoke County, Virginia, have entered into a Performance Agreement dated November 24, 1999 (the "Performance Agreement"), in connection with the Company's expansion of its corporate administrative offices in the Airport Road area of Roanoke County and the County's appropriation of Incentive Funds for said project; and, WHEREAS, the parties hereto have also entered into an Industry Agreement dated April 2000 (the "Industry Agreement"), which sets forth the Company's rights and obligations in connection with the award and expenditure ofthe Community Development Block Grant ("CDBG") Funds to be received from the Virginia Department of Housing and Community Development (the VDHCD") for the Advance AutoBoxley Hills Drainage Project (the "Drainage Project"); and, WHEREAS, the County has entered into an Agreement dated April , 2000, with the VDHCD in connection with the award, administration and expenditure of the CDBG Funds for the Drainage Project and the County's rights and obligations in relation thereto; and, WHEREAS, the parties hereto have reached this supplemental agreement to provide for certain additional terms in connection with completion of the Drainage Project and/or reimbursement of any CDBG funds in the event the Company fails to meet the employment requirements set forth in the said Industry Agreement. (' -1- ~ _ __ .._ _ i. "` NOW, THEREFORE, in consideration of the mutual promises, covenants and obligations herein contained, as set forth herein and in the above-referenced agreements, which the parties hereto acknowledge as being sufficient consideration for entering into this Supplemental Agreement, the parties covenant and agree as follows: 1. The terms used in this Supplemental Agreement shall have the same meaning as specified in the above-referenced Performance Agreement and Industry Agreement, unless otherwise provided herein. 2. In the event that the Company fails to create a minimum of new jobs and to employ LMI Individuals in at least fifty-one (51%) of all new jobs created (herein referred to as the `~ploymentquirements") as set forth in the Industry Agreement, requiring reimbursement of all expended CDBG funds to the County and/or the Virginia Department of Housing & Community Development pursuant to paragraph 7 of said Industry Agreement, the parties hereto agree that the Company shall reimburse fifty percent (SO%) of such funds and the County shall reimburse fifty percent (50%) of such funds. In the event that the CDBG funds become unavailable at any time prior to completion of the Drainage Project, due to the Company's failure to meet the employment requirements as set forth in the Industry Agreement, the Company shall reimburse fifty percent (50%) of all CDBG funds expended to such date and the County agrees to reimburse fifty percent (50%) of all CDBG funds expended to such date. Further, the Company and the County hereby agree to share, on a fifty/fifty (50/50) basis, the cost to complete the Drainage Project, not to exceed a total of $700,000 less any amount of CDBG funds expended and reimbursed. The Company agrees to deposit with the County the sum of $350,000, less its SO% share of any CDBG funds reimbursed, to be used solely for -2- ~ ' ~{ completion of the Drainage Project; the County agrees to contribute $350,000, less its 50% share of any CDBG funds reimbursed, and to oversee completion of the Drainage Project. Any unexpended portion of the Company's fifty percent (50%) share will be refunded to the Company upon completion of the Drainage Project. 4. In the event that the County is required to expend up to $3 5 0, 000 to reimburse CDBG funds and/or for completion ofthe Drainage Proj ect in accordance with this Supplemental Agreement, such expenditure shall not be deemed Incentive Funds under the Performance Agreement and such amount shall not be added to the New Tax Revenues required to be generated by the Company during the Tax Calculation Period pursuant to Section I.D.2. of the Performance Agreement. However, any sums expended by the County to reimburse CDBG funds and/or for completion of the Drainage Project in accordance with this Supplemental Agreement shall be added to the amount of $b41,500 in New Tax Revenues to be generated during the Tax Calculation Period prior to the County providing any additional incentive funding to the Company as provided in Section I.D.2. More specifically, the second paragraph of Section I.D.2. of the Performance Agreement is hereby deleted and the following provision is substituted: The Company shall provide the County with the total amount of New Tax Revenues paid by the Company on an annual basis during the Tax Calculation Period within sixty (60) days of the end of each calendar year, with the final report to be made within sixty (60) days of the expiration of the Tax Calculation Period. Should the Company generate New Tax Revenues in excess of $641,500, plus the total sum of funds which may be expended by the County to reimburse CDBGfundsand/or for completion of the Drainage Project pursuant to this Supplemental Agreement (the -3- "Supplemental Funds"), during the Tax Calculation Period, the County will provide the Company with additional incentive funding for Project-related expenses in the amount of one hundred percent (100%) of such amount in excess of $641,500 plus the Supplemental Funds, within sixty (60) days of the County's receipt of the Company's final report ofNew Tax Revenues, subject to future appropriation of such amounts by the County Board of Supervisors. 5. All other terms and provisions of the Performance Agreement and the Industry Agreement shall remain in full force and effect. 6. This Supplemental Agreement is executed in duplicate, each ofwhich shall constitute an original. WITNESS the following signatures and seals: Approved as to form: Roanoke County Attorney's Office COMMONWEALTH OF VIRGIl~iIA, County/City of Roanoke, to-wit: ROANOKE COUNTY BOARD OF SUPERVISORS By Elmer C. Hodge, Jr. County Administrator ADVANCE STORES COMPANY INCORPORATED, a Virginia Corporation BY. Title -4- E- 5! The foregoing instrument was acknowledged before me this day of April, 2000, by Elmer C. Hodge, Jr., County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My commission expires: COMMONWEALTH OF VIRGIlVIA, County/City of Roanoke, to-wit: The foregoing instrument was acknowledged before me this day of April, 2000, by on behalf of Advance Stores Company, Incorporated, a Virginia corporation. Notary Public My commission expires: -5- F COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 :~ ~ ~~_ ~ 1838 C~n~xt~~ ~ ~Z~ttx~n~E P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 April 11, 2000 BOARD OF SUPERVISORS JOSEPH McNAMARA, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX, VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT JOSEPH B. "BUTCH" CHURCH CATAWBA BOBTLRJOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (540) 772-2005 Mr. Thomas Darnall 1010 Halliahurst Avenue Vinton, VA 24179 Dear Mr. Darnall: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the. Building Code Board of Adjustments and Appeals. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, April 11, 2000, the Board of Supervisors voted unanimously to reappoint you as a member of the Building Code Board of Adjustments and Appeals for another four year term. This new term began on January 22, 2000, and will expire on January 22, 2004. State law provides .that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered rp for to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosures cc: Joel Baker, Building Commissioner Steven A. McGraw, Clerk, Circuit Court Intemet E-Mail Intemet E-Mail ®R«yw~ P.par bos~www.co.roanoke.va.us ehodge~ www.co.roanoke.va.us a P AN .{- F ~, z c~ a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540)772-2004 C~aixxr~~ a~ ~n~xx~~C~ P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 April 12, 2000 BOARD OF SUPERVISORS JOSEPH McNAMARA, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT ODELL "FUZZY" MINNIX, VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT JOSEPH B. "BUTCH" CHURCH CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (540) 772-2005 Mr. Steven L. Harrah 5109 Sugarloaf Mountain Road Roanoke, VA 24018 Dear Mr. Harrah: I am pleased to inform you that, at their meeting held on Tuesday, April 11, 2000, the Board of Supervisors voted unanimously to appoint you as a citizen at large representative to the League of Older Americans Advisory Council for a one year term. This term will began on March 31, 2000 and will expire on March 31, 2002. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosures cc: Mrs. Susan 6. Williams Executive Director League of Older Americans 706 Campbell Avenue Roanoke, Va 24009 Intemet E-Mail ®Raeyeled Pepar Intemet E-Mail ehodge ®www.co.roanoke.va.us bos ~www.co.roanoke.va.us ~ ROANp,~~ L _ ~ 1838 P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallenQwww.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (5401 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us April 12, 2000 Ms. Jacqueline L. Shuck Executive Director Roanoke Regional Airport 5202 Aviation Drive Roanoke, VA 24012-1148 Dear Ms. Shuck: Attached is a copy of Resolution 041100-3 approving the Roanoke Regional Airport Commission Budget for FY 2000-2001. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, April 11, 2000. If you need further information, please do not hesitate to contact me. Sincerely, •~ L i~J Mary H. Allen, CMC/AAE Roanoke County Board of Supervisors Attachment cc: Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney Arthur Whittaker, Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission ® Recycled Paper EtOANpf.~ L ~' ~ z ~ ~ 2 .a, 1838 C~~~xxY~ ~~ ~~xx~~a.~.~e P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 CLERK TO THE BOARD (540) 772-2005 Internet E-Mail: mallen@www.co.roanoke.va.us FAX (540) 772-2193 April 10, 2000 Mr. Allen C. Robinson, Jr., Chairman Roanoke Valley Resource Authority 1020 Hollins Road Roanoke, VA 24012 Dear Mr. Robinson: BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us Attached is a copy of Resolution No. 041100-2 approving the-2000-2001 operating budget for the Roanoke Valley Resource Authority. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, April 11, 2000. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Attachment cc: Diane D. Hyatt, Director, Finance John R. Hubbard, CEO, RVRA Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council ® Recycled Paper 03i31~2000 11:16 ROANOKE CO POLICE ~ 97?2193 N0.106 D02 Mar ~1'DO 801 No,UUl r.ua RK~ BOARA ~UPER~JISQRS 7EL~540-772-2193 ~~~ 7-T ~ ~QgLiA ~R'i'T~tA of '1'Si ~D~ o~8aa OppsY ~=1~SS1'Rfls=o11 C00~'Yr gYA,rit~ill~r xT TAPi A ~L s. 19~~ / / ~. DrJD CEMT~{R ~ 0~1 ~'U06D~Y r !1p'R SC b~lLZC p~i'r1t s~+x~~o~op ~ Decz~t~xo sii~aCDlp~px'iC~ ~ ~ e 0 ~~ pD11L aApag~ fir' l ~~~~ Trii~scpa~c~-sohd tnoueande o~ dedicated pgblio safety y~$~.Ae , un~,~atior-s pcrsonr-al daily s@rve the oiti~ez~e of the united telerom'a+ sA and avsrioke country by arierrarit19 their talgphvna Bails iar BtaC ias tir^ and ea-srga~+ey ~aedicai services aria di6pstch3nq the pot aatsible; and appropriato aesistentse Aa ~ulakly a~- 6 etform wHER~-8 ~ the public Safety Telecom~unioe~tors also p -ome one serviGss fQr the County, auGh ae those relatod to rion ~ Y o QxmtSone~ highway EalstY and the work of fedeta~l~ state, utility p and aria local gpYerri~ent agsncieo- WFIERF~rS, thv pub~ia 8a~stY TelsGaAneuniaetox6 Trrork tharough all p~ s~ergeriGy situationG, iacludinQ ~logds aria blizzerda~ types avirig to n@glaOt theix own homes and faa-ilioa to ensure the olton h and trie ~afsty ai° Roanoke county citiesre is pratectedi rove WIiF~r the Public ~ate+tY '~alpno~`u~ilaatar6 work to r aricy re6porsss capabilities of these oe~tunications ~5yetems tho s~ 4 ems and ttrxoagh their leadership and particlp~,tion in trair-ing ~rodlr other activities i and ~D-1l~ ~ ?.C.x.~: the week of April .-~~h$6 Zaesr~ de9ieneted WI~tFAFaS r publio SaletY Tel®conuaunicatara week to ~ionvr end a$ I~atio~al lic 6afety TeZeco~aunicators ar~d trioir vial rele iri recognize Pub protscting file aria proaertY• t1~,s't th+~ R.e+~rsoxa. County NqW~ TR~R4FOREr 8E YT pRpC~AIMERr v! 8upervlsors~ an it8 owri beheYP and on behe2! of its hoard 03r31i2000 11:16 RKE HARD SUPERVISORS . , ROANOKE CO POLICE -~ 97'722193 N0.1~6 X03 YEL:SaO-'?2-2193 Mar 31'00 8:02 No ooLrr.us haxsby ~pres6 its deap~~x a~praoiation der the oltizsns, dose idol by tho public Sa~a~y Talooom~~ni~a~tors, end aervicse prov doalare tie gvRTK~R~ the Hoard a~ Supsrv~sars does harabY as ~08~IQ SAp~ T~+~~s ~~ weak o~ ~, , ~,,..~ ir+ Roanok« Coun~y• 03i31~2000 11:16 • .. a M ~PO~C~ DATE: :~,/~3!/ 2G'C.~~G ROANOKE CD POLICE ~ 97722193 NO 106 D01 ~o~vo~ couN~ ~o~,xc~ n~~~~~ 3568 Peters Creek Road ' Roanoke, Virginia 2019 Offices 54x/561-8p76 ' FaX: 540j551-8x43 ,f FACSTMTI,E TRAIdSMY6SI0N• REOVFST .~. FP_X ~ ~ ~ ~ 02 fir] T~LSPHON ROM: Lt. T. W. H~. zzes FA.X NUMBER: 540-5618143 TFI~EPHONE NQ: ~ 5~0-561.-,so72 TOTP.L NLTMB~:R OF PAGES TF.ANSMTTTEp INCLUDING THTS PAGE: REMP-RKS OR SPECIAL TNSTRrTr_mTnuc - • C 0 V E R FAX S H E E T Clerk to the Board To: Lt. Haynes Fax #: 561-8143 Subj: Proclamation - Telecommunicators Week Date: March 31, 2000 Pages: COMMENTS: Attached is the proclamation that we did in 1997. Please make any changes you wish to make and fax it back to me at 772-2193 as soon as possible. The proclamation will be presented at the April 11 Board Meeting at 3 p.m. Please let me know who will be present to accept the proclamation. If you have any questions, give me a call. From the desk of... Mary H. Allen, CMC/AAE Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Phone: 540-772-2003 Fax: 540-772-2193 c-~ AT A REGIILAR MEETING OF TH8 BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER, ON TIIESDAY, APRIL 8, 1997 PROCLAMATION OF APPRECIATION TO THE PUBLIC SAFETY TELECOMMUNICATORS OF ROANORE COIINTY AND DECLARING APRIL 13 - 19, 1997 AS PIIBLIC SAFETY TELECOMMIINICATORS PEER WHEREAS, thousands of dedicated public safety telecommunications personnel daily serve the citizens of the United States and Roanoke County by answering their telephone calls for police, fire and emergency medical services and dispatching the appropriate assistance as quickly as possible; and WHEREAS, the Public Safety Telecommunicators also perform non-emergency services for the County, such as those related to utility operations, highway safety and the work of federal, state, and local government agencies; and WHEREAS, the Public Safety Telecommunicators work through all types of emergency situations, including floods and blizzards, often having to neglect their own homes and families to ensure that the safety of Roanoke County citizens is protected; and WHEREAS, the Public Safety Telecommunicators work to improve the emergency response capabilities of these communications systems through their leadership and participation in training programs and other activities; and WHEREAS, the week of April 13 - 19, 1997 has been designated as National Public Safety Telecommunicators Week to honor and recognize Public Safety Telecommunicators and their crucial role in protecting life and property. NOW, THEREFORE, BE IT PROCLAIMED, that the Roanoke County Board of Supervisors, on its own behalf and on behalf of its F C-I citizens, does hereby express its deepest appreciation for the services provided by the Public Safety Telecommunicators; and FURTHER, the Board of Supervisors does hereby declare the week of April 13 - 19, 1997 as PIIBLIC SAFETY TELECOI~II~iUNICATOR3 WEER in Roanoke County. z To: "Brenda Holton" <ADM01/BJH> Subject: Re: appointment Date sent: Thu, 30 Mar 2000 07:43:31 No, I don't remember anyone asking us to contact him either. I wonder of one of the Board members called him and asked him to contact us? Anyway, I'll add to the agenda for April 11. By the way, Joe McNamara didn't appoint Charles Blankenship did he? I guess he didn't read that part of the agenda. From: "Brenda Holton" <ADM01/BJH> To: adm01 /mha Date sent: Wed, 29 Mar 2000 17:06:07 -0500 Subject: appointment > Mr. Thomas A. Darnall called today to say that he would like to > serve another term on the Building Code Board of Adjusments and > Appeals. Said that he had a message from me on his answering > machine. I can't remember but I think that one of the supervisors > asked me to call him. He said that he had been out of town, he does > some teaching, and just got the message. He definitely wants to > serve another term. (I looked at the Action Agendas to see if we > were asked at a meeting to get in touch with him but it wasn't > listed. Do you remember?) > Brenda Holton CMC > Deputy Clerk > 772-2005 Mary Allen -- 1 -- Thu, 30 Mar 2000 07:43:32 From: "Diane Hyatt" <ADMO1/DDH> To: "Mary Allen" <ADMO1/MHA> Date sent: Mon, 3 Apr 2000 10:15:41 -0400 Subject: Re: April 11 agenda reports I haven't seen the RVRA request. Can you send me a copy? I will try to do them both. I will also have one on the Health Insurance for 2000-2001. From: "Mary Allen" <ADMOl/MHA> To: adm01/ddh Date sent: Mon, 3 Apr 2000 08:46:59 -0400 Subject: April 11 agenda reports > Are you going to prepare Board reports for the requests from the > Airport Commission and RVRA for approval of the 2000.2001 budgets. > I've put them on the 4/11 agenda. > Mary Allen, Clerk to Board > 772-2003 Mary Allen -- 1 -- Mon, 3 Apr 2000 10:26:42 Memo To: Mary Allen FronrG Brent Robertson Date: 01 /20/2000 Re: Tentative Budget Worksessions - FY2000-2001 Tentative Budget Worlcsession schedule for FY2000-2001 budget development is as follows: January Mid-year Revenue and Expenditure Report FY00-01 Revenue Overview February CIP Review (Can be deferred until March) Public Hearings: Tax Rates, Assessments, and General Comment March Contributions -Social Svc., Cultural, and Tourism Organizations Expenditures: Salaries, Insurance, Depatmental needs Joint Worksession with School Board April Volunteer Fire and Rescue Chiefs Worksession on Proposed Budget and Adoption of School Budget SCHEDULED WORK SESSIONS February 8 - Review of Goals set in July 1999 (Elmer Hodge) - Tour of construction sites (requested by Supervisor Minnix) February 29 -Update on Economic Development Strategy (David Porter) - Amendments to the Zoning Ordinance -Cluster Housing (Terry Harrington) -Joint Work Session with School Board - CIP & Revenues (Brent Robertson) March 14 -Status Report on Non-standard refuse collection (Elaine Carver) - Water and sewer rate studies (Gary Robertson) - Consideration of charging for rescue calls (Rick Burch) March 28 -Joint Work Session with School Board -School Board Budget (Brent- ECH) - Budget Work Session -County Operating Budget (Brent-ECH April 11 -Budget Work Session -General discussion on remaining issues to resolve. (Brent-ECH) April 25 -Work Session on proposed budget (Elmer Hodge) From: "Brenda Holton" <ADMO1/BJH> To: adm01/ech, adm01/mha Date sent: Mon, 3 Apr 2000 10:20:16 -0400 Subject: Walter Delaney Copies to: church]@nationwide.com Called Mr. Delaney this morning about his request to come to Board Meeting to receive revised resolution and he said that April 11 at 3 p.m. would be OK with him. He said that he had a heart attack two weeks ago and if he didn't have another heart attack, he will be here! He said that he was proud of being the first black Deputy Sheriff and that he thought someone in the Sheriff's Dept would have remembered that. I told him resolution was the same except we added a new paragraph. I read this paragraph to him and he said it was fine. Last Friday, I talked with Major Winston (Sheriff Holt was on vacation), and he verified that Mr. Delaney was the first black Deputy Sheriff. The Major came about three years before Mr. Delaney. P.S. Mr. Church -thank you for Mr. Delaney's telephone numbers. You saved me having to look them up. Brenda Holton CMC Deputy Clerk 772-2005 Mary Allen -- 1 •• Mon, 3 Apr 2000 10:26:33 From: "Brenda Holton" <ADM01/BJH> To: adm01/mha Date sent: Thu, 30 Mar 2000 12:18:27 -0500 Subject: Re: Walter Delaney Resolution Mary, see ECH's reply. I called Sheriff Holt and he is on vacation this week and Deputy Winston is out today. I can't believe that Mr. Delaney would be wrong about this but do you think we should verify before we tell Butch to call him for the next Board meeting? Butch said we could let him know tomorrow and Winston will be in tomorrow. From: "Elmer Hodge" <ADM01 /ECH> To: "Brenda Holton" <ADM01/BJH> Date sent: Thu, 30 Mar 2000 12:07:41 -0500 Subject: Re: Walter Delaney Resolution > Put him on for the next BOS meeting. Can we determine that he is in > fact the first? Let Gerald know. > From: "Brenda Holton" <ADM01/BJH> > To: adm01/ech > Date sent: Thu, 30 Mar 2000 11:36:02 -0500 > Subject: Walter Delaney Resolution > Copies to: adm01/mha > We presented a resolution of appreciation to Mr. Delaney (Sheriffs > Office) upon his retirement at the 2/29 Board Meeting. He called > Butch Church after the meeting and asked that a paragraph about him > being the first black deputy sheriff be included. (We got our > information for the resolution from the Sheriffs Office and that > fact was not included.) Mr. Delaney returned his framed resolution > to us, we added the paragraph, had it signed again and reframed, and > it is ready to be picked up. > This morning, Butch called to say that Mr. Delaney called him to ask > why the Board had not recognized him again at a Board meeting with > new resolution. He was waiting to be called about attending another > meeting. Butch told him that we all misunderstood what he was > asking and that he would get back in touch with him. Butch said > that since this means a lot to Mr. Delaney, would it be OK to > re-present the resolution to Mr. Delaney at a future Board meeting. > Butch said to let him know how we want to handle today or he will be Mary Allen -- 1 -- Thu, 30 Mar 2000 13:09:50 From: "Richard Burch" <PFR01/REB> To: adm01/ech, adm01/wbr, adm01/bjh Date sent: Mon, 20 Mar 2000 15:59:13 -0500 Subject: Vol. meeting with BOS We contacted the Chairman of the Rescue and Fire Chiefs's Board in ref. the change in meeting dates. April II is OK after 5:30 pm. Thanks, Rick Yours for a better fire and rescue service Rick Burch Brenda Holton -- 1 -- Mon, 20 Mar 2000 16:38:30 From: Brenda Holton <ADM01/BJH> To: "Richard Burch" <PFR01/REB> Subject: Re: Agenda Meeting 3-20 Date sent: Mon, 20 Mar 2000 11:55:47 -0500 Rick, the latest information I had last week was that the Fire & Rescue and Social Agencies, etc. are going to be at 7 p.m. on March 28th. I will check with Mr. Hodge and Brent at the agenda staff meeting today to see if that has been changed. I'll let you know. From: "Richard Burch" <PFR01/REB> To: "Brenda Holton" <ADM01/BJH> Date sent: Mon, 20 Mar 2000 11:43:35 -0500 Subject: Re: Agenda Meeting 3-20 > From: "Brenda Holton" <ADM01/BJH> > To: Executive Team > Date sent: Mon, 20 Mar 2000 11:17:41 -0500 > Subject: Agenda Meeting 3-20 > > Just a reminder that we have the agenda meeting today (March 20) > > at 3 p.m. in the Board Conference Room. If you have items for the > > agenda, please let me know. > > Thanks!! > The only thing I have is the Volunteers meeting with the BOS at > 6:30. I understand that Dr. Nickens is going to request the meeting > be changed. Could you check with Mr. Hodge and see if is has been > changed and let me know. > Thanks, > Rick > Yours for a better fire and rescue service > Rick Burch ~~ ~ Brenda Holton -- 1 -- Mon, 20 Mar 2000 11:55:58 From: "Mary Allen" <ADM01/MHA> To: adm01/bjh Date sent: Mon, 20 Mar 2000 10:31:04 -0500 Subject: (Fwd) Re: Airport Commission Budget Brenda, please move approval of Airport Commission budget to the first meeting in April. Thanks. ------- Forwarded message follows ------- From: "Diane Hyatt" <ADM01/DDH> To: "Mary Allen" <ADM01/MHA> Date sent: Mon, 20 Mar 2000 10:29:06 -0500 Subject: Re: Airport Commission Budget Please move this to the first meeting in April. I will be on vacation next week. From: "Mary Allen" <ADM01/MHA> To: adm01/ddh Date sent: Thu, 16 Mar 2000 08:03:12 -0500 Subject: Airport Commission Budget > I'm sending you a copy of the Regional Airport Commission > Budget. I believe you usually do the Board Report for this. I've > put on the March 28 agenda. Let me know if that's O.K. > Mary Allen, Clerk to Board > 772-2003 ------- End of forwarded message Mary Allen, Clerk to Board 772-2003 Brenda Holton -- 1 -- Mon, 20 Mar 2000 11:15:13 MGR-1 S-~GiGIG~ 1 ~,: 57 Rf1A RFC AP f'f1MM P. Gt1 lG~F~ FAX S H E E T To: Mary Allen, County Clerk Fay #: (540) 772-2193 R Subject: 2000-2001 Budget Roanoke Regional Airport Commission l rixl~: March 15, 2000 Pages: 6 - Including this cover COMMENTS: Mary, Following is the 2000-2401 airport bud~,et which was approved by the Airport Commission at its meeting this date. As you knave, it must go before the Board of Supervisors far appravaL Please let zne know when it will be on the Board's agenda so that Jacque can make arrangements to be present for aay possible questions. Original letter and attachrrients being sent via regular mail. Please call me if you have any questions. Think yn,r. From the desk of... Cathy Pandfston Commission Secretary Roanoke Regional Airport Commission 5202 Aviation Drive, NW Roanoke, VA 24012 (540) 362-'I999 Fax: {540) 56383$ f- l ~____ -- ROANOKE VALLEY RESOURCE AUTHORITY March 22, 2000 Ms. Mary Allen, Clerk County of Roanoke Board of Supervisors P.O. Box 29800 Roanoke, VA 24018 Dear Ms.Allen: On March 22, 2000, the Roanoke Valley Resource Authority approved its 2000/2001 annual budget. The budget totals $8,000,475 and represents an increase of 3% from the current 1999/2000 budget. However, the tipping fee rates remain the same and are 15% lower than projected with the bond sale. The Resource Authority continues its efforts to provide the most economical service possible while maintaining high quality service to the Roanoke Valley. This proposed budget is a reflection of those efforts. In accordance with the Member Use Agreement, the Resource Authority's 2000/2001 annual budget is being submitted for the County of Roanoke Board of Supervisor's approval. Attached is a summary of the budget and a comparision of the budget to the bond projections. A detailed budget is available, if additional information is needed. The Resource Authority is committed to serving the residents and businesses of the County of Roanoke and other Charter Members, and we look forward to a challenging future. Sincerely, ~~ ~~ti~~~ Allan C. Robinson, Jr. Chairman 1020 Hollins Road Roanoke, Virginia 24012 (540) 857-5050 Fax (540) 857-5056 Web Site: www.rvra.net 1 'I~ ~~ ROANOKE VALLEY RESOURCE AUTHORITY ~~ Disposal Fees $7,367,475 Interest Income $ 600,000 Beginning Balance $ - Sale of Recyclable Material $ 10,000 Miscellaneous $ 23,000 Total $8,000,475 ~~~~~~~ Personnel $1,388,454 Operating $2,574,793 Capital $ 100,000 Transfer to Reserves $1,160,000 Debt Service $2,777,228 Total $8,000,475 Municipal $ 51 per ton Private $ 55 per ton 1 2000-2001 BUDGET ~~ ~L7I)GET~ 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 ~~~~ Disposal Fees 9,882,950 9,750,455 7,509,000 7,498,000 7,122,400 7,367,475 Interest Income 500,000 500,000 450,000 500,000 600,000 600,000 Beginning Balance 0 0 0 0 0 0 Sale of Recyclable 12,000 20,000 0 6,000 6,000 10,000 Material Miscellaneous 0 12,000 0 0 20,000 23,000 TOTAL $ 10,394,950 10,282,455 7,959,000 8,004,000 7,748,400 8,000,475 ~~~~~~ Personnel 1,381,123 1,372,568 1,270,582 1,306,842 1,343,236 1,388,454 Operating 3,365,867 3,242,956 2,502,605 2,460,281 2,435,164 2,574,793 Capital 27,100 49,500 0 40,000 10,000 100,000 Transfer to Reserves 2,685,000 2,685,000 1,252,466 1,261,877 1,160,000 1,160,000 Debt Service 2,935,860 2,932,431 2,933,347 2,935,000 2,800,000 2,777,228 TOTAL $ 10,394,950 10,282,455 7,959,000 8,004,000 7,748,400 8,000,475 Municipal $ per ton Private $ per ton I1~!`i~1~~~e 50 50 53 55 55 55 -4.9% -1°~ -22.6°~ *amended 2 53 51 51 55 55 55 0.6°~ -3.2°k 3.3~° 2000-2001 BUDGET [~~RI50I®T D-2001 F. Y. 1999-2000 SET BUDGET ~0 82,400 ~0 46,000 0 0 '00 128,400 ,367,475 $ 7,122,400 600,000 $ 600,000 33,000 $ 26,000 ,000,475 $ 7,748,400 ,429,102 $ 2,297,250 ,234,145 $ 1,091,150 ,663,247 $ 3,388,400 ,337,228 $ 4,360,000 ,777,228 $ 2,800,000 250,000 $ 250,000 375,000 $ 375,000 - $ - 10,000 $ 10,000 - $ - 385,000 $ 385,000 400,000 $ 400,000 525,000 $ 525,000 90 0.1875 500,000 $ 500,000 25,000 $ 25,000 - $ - 525,000 $ 525,000 51.00 $ 51.00 55.00 $ 55.00 2000-2001 BUDGET 14 ~hAR-15-2ddd 1''~dd ROA REG AP COMM P.dS%d6 RESOLLI'~xON OF THE ROANOK~ REGIONAL AIRPORT CONAVIISSION Adopted this 15th day of March 200U A RESOLiJTION approving and adapting the Gammission's Operating and Capital Purchase Budget far fiscal year 2000-2001. BE IT RES©LVED by the Roanoke Regional Airport Commission that the fiscal year 2000-2Q02 Qperating and Capitat Purchaso Budget far the Commission as set forth in the report and accompanying attachment by the Executive Duector dated March l5, 2000, is hereby approved; BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf of the Commission to submit the fiscal year 2000-2401 Operating and Capital. Purchase Budget, as well as a list of Proposed Capital Expenditures, to the Roanoke City Council and the Roanoke County Board of Supervisors for approval pursuant to the contract between the Commission, Roanoke City and Roanoke County dated January 2$, 1~8?, as amended. ATTEST: Secre VOTE: AYES: Macfarlane, Mclliroa, Smith, Turner, Whittaker NAYS: None ABSENT: None TOTAL P. d6 D~~ - 4/4/00 - 8,•00 a, ~, ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA APRIL 11, 2000 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring the week of April 10 - 16, 2000 as Public Safety Telecommunicators Week and recognizing the public safety Telecommunicators of Roanoke County. 2. Resolution of Appreciation upon the retirement of Walter Delaney. D. BRIEFINGS 1 E. NEW BUSINESS Request for approval of the Roanoke Valley Resource Authority budget for the fiscal year 2000-2001. (Diane Hyatt, Finance Director) 2. Request for approval of the Roanoke Regional Airport Commission budget for fiscal year 2000-2001. (Diane Hyatt, Finance Director) 3. Request for approval of Health Insurance program for fiscal year 2000-2001. (Diane Hyatt, Finance Director) F. FIRST READINGS OF ORDINANCES 1. First reading of an ordinance to vacate as public right-of--way a portion of Valleypark Drive, a portion of the 15 foot public utility easement and a portion of the 20 foot water line easement as recorded in Plat Book 12, Page 33, new tracts 1 D, 1 E, 1 F, 3A, 3B and 4 A at Valleypointe in the Hollins Magisterial District and acceptance of a proposed public right-of-way for Valleypark Drive and the 15 foot public utility easement at Valleypointe. (Arnold Covey, Community Development Director) 2. First reading of an ordinance to vacate a sanitary sewer easement on lots 15A, 21A and 22A in Golden View Acres at the request of Phyllis Holton. (Terry Harrington, County Planner) 3. Fi t readin fan ordinan stablishing a o ial street map for Roa oke Con by the id tific 'on of the catio of a future right- of-wa for an exte sion of ow Ho w Roa to the oanoke County Center or esearc an Technolo ferry Harr gton, County Planner) G. SECOND READING OF ORDINANCES Second reading of ordinance authorizing the acquisition of necessary a easements to construct the Montclair Water Line Extension Project. (Gary Robertson, Utility Director) H. PUBLIC HEARINGS APPOINTMENTS Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission 3. League of Older Americans -Advisory Board 4. Roanoke Valley Greenway Commission 5. Total Action Against Poverty Board of Directors J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -December 21, 1999 2. Approval of minutes -January 25, 2000, February 8, 2000 (Joint meeting with Roanoke City Council), February 8, 2000, February 29, 2000. 3. Confirmation of committee appointment to the League of Older Americans - Advisory Council and Building Code Board of Adjustments and Appeals. 4. Request to accept and appropriate monies from the Virginia Juvenile Community Crime Control Act and to adopt the resolution prioritizing the expenditure of the grant proceeds. 5. Request from Schools to accept and appropriate $2,000 Bicycle Safety Grant from the Department of Education. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve O. REPORTS AND INQUIRIES OF BOARD MEMBERS P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1 Budget Work Session with the County Budget teams: a. Community Services b. Human Services c. Internal Services and Operations d. Judicial and State Funded Services e. Public Safety 2. Work Session with Fire and Rescue Chiefs Board (7:00 p.m.) Q. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A R. CERTIFICATION RESOLUTION S. ADJOURNMENT 4 ~~~ - 4/3/00 - 3: 00 ,~, ~. ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA APRIL 11, 2000 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursda~/s at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring the week of April 10 - 16, 20.00 as Public Safety Telecommunicators Week and recognizing the public safety Telecommunicators of Roanoke County. 2. Resolution of Appreciation upon the retirement of Walter Delaney. D. BRIEFINGS 1 ( 1. Request for approval of the Roanoke Valley Resource Authority budget for the fiscal year 2000-2001. (Diane Hyatt, Finance Director) 2. Request for approval of the Roanoke Regional Airport Commission budget for fiscal year 2000-2001. (Diane Hyatt, Finance Director) 3. Request for approval of Health Insurance program for fiscal year 2000-2001. (Diane Hyatt, Finance Director) F. FIRST READINGS OF ORDINANCES 1. First reading of an ordinance to vacate as public right-of-way a portion of Valleypark Drive, a portion of the 15 foot public utility easement and a portion of the 20 foot water line easement as recorded in Plat Book 12, Page 33, new tracts 1 D, 1 E, 1 F, 3A, 3B and 4 A at Valleypointe in the Hollins Magisterial District and acceptance of a proposed public right-of-way for Valleypark Drive and the 15 foot public utility easement at Valleypointe. (Arnold Covey, Community Development Director) 2. First reading of an ordinance to vacate a sanitary sewer eas en ~ lots 15A, 21 A and 22A in Golden View Acres at the request f Pfi~llis Holton. (Terry Harrington, County Planner) 3. First reading of an ordinance establishing an official street map for Roanoke County by the identification of the location of a future right- of-way for an extension of Dow Hollow Road to the Roanoke County Center for Research and Technology. (Terry Harrington, County Planner) 2 E. NEW BUSINESS G. H. J. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the acquisition of necessary easements to construct the Montclair Water Line Extension Project. (Gary Robertson, Utility Director) PUBLIC HEARINGS APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission 3. League of Older Americans -Advisory Board 4. Roanoke Valley Greenway Commission 5. Ta t~ ~4c..f- ~ o •~ ~9 ~.-~ s f ~ CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -December 21, 1999 2. Approval of minutes -January 25, 2000, February 8, 2000 (Joint meeting with Roanoke City Council), February 8, 2000, February 29, 2000. 3. Confirmation of committee appointment to the League of Older Americans - Advisory Council and Building Code Board of Adjustments and Appeals. 4. Request to accept and appropriate monies from the Virginia Juvenile Community Crime Control Act and to adopt the resolution prioritizing the expenditure of the grant proceeds. 3 K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve O. REPORTS AND INQUIRIES OF BOARD MEMBERS P. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1 ~ n ~~-a-~-~ 7. •ov 2. Work Session with Fire and Rescue Volunteer ) Q. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A R. CERTIFICATION RESOLUTION S. ADJOURNMENT d ~ - ~.~-- ~, ~'_~ 4 6