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HomeMy WebLinkAbout4/25/2000 - RegularP AN ~-~, r~.vrr aF rr~ eu~ xmrg a $ z ~, reaa Worhin Document -Subject to I~',evision ROANO E COUNTY BOARD OF SUPERVISORS ACTION AGENDA APRIL 25, 2000 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call HCN ABSENT AT 3:00 P.M. ARRIVED AT 3:04 P.M.) 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH ADDED ITEM D-1. UNDER BRIEFINGS. REPORT FROM SHERIFF ON ACCREDITATION PROCESS. PMM MOVED ITEM G-2 TO EVENING SESSION. ITEM S-2 ® Recyded Paper C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS Proclamation declaring the week of April 23-29, 2000, as Administrative Professionals Week in Roanoke County. HCN MOTION TO ADOPT PROCLAMATION URC ACCEPTED BY MELINDA RECTOR D. BRIEFINGS 1. Report from Sheriff Gerald Holt on the Sheriff's Office Accreditation Process and presentation of Annual Report PRESENTED BY SHERIFF HOLT AND ECH E. NEW BUSINESS Request that Virginia Department of Transportation add into the Secondary System a new portion of Route 1948 (Valleypark Drive) and abandon that portion of the Route 1948 that no longer serves the public need. (Arnold Covey, Community Development Director) R-042500-1 BLJ MOTION TO ADOPT RESO URC F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicafe support for, or judge fhe merits of, the requested zoning actions but satisfies procedural requirements and schedules fhe Public Hearings which will be held afterrecommendation by the Planning Commission. HCN MOTION TO APPROVE 1ST READING AND SET 2~-READING AND PUBLIC HEARING _ 5/23/00 URC First reading of an ordinance to remove conditions and obtain a Special Use Permit for a religious assembly master plan, located in the 4800 block of Cloverdale Road, Hollins Magisterial District, upon the petition of Bonsack Baptist Church. 2. First reading of an ordinance to obtain a Special Use Permit for a day care center located at 1928 Loch Haven Drive, Catawba Magisterial District, upon the petition of Valley Word Ministries. G. FIRST READING OF ORDINANCES 1. First reading of ordinance to vacate a public 20 foot drainage easement as recorded in Plat Book 22, Page 172, located on Lots 9A and 10A of Wexford, Phase III, upon the petition of Wexford of Roanoke, Inc. and Jackson Associates, Ltd. (Arnold Covey, Community Development Director) JPM MOTION TO APPROVE 1sT READING 2'~AND PUBLIC HEARING = 5/9/00 URC 2. First reading of ordinance authorizing the release of a restriction requiring continuation of use of park area by the community which was imposed on property conveyed to the Church of God of Prophecy - "Old .Catawba Recreation Center." (Paul Mahoney, County Attorney) MOVED TO ITEM S-2 H. SECOND READING OF ORDINANCES NONE APPOINTMENTS Building Code Board of Adjustments and Appeals HOM ASKED THAT EXPRESSION OF SYMPATHY BE SENT TO BUFORD BUTTS FAMILY JPM NOMINATED RICHARD EVANS TO ANOTHER FOUR-YEAR TERM EXPIRING APRIL 13. 2004. 2. Highway and Transportation Safety Commission 3. League of Older Americans -Advisory Board 4. Total Action Against Poverty Board of Directors J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-042500-2 HCN MOTION TO ADOPT CONSENT RESO URC 1. Confirmation of committee appointments to the Roanoke Valley Greenway Commission and Total Action Against Poverty Board of Directors. A-042500- 2.a 2. Resolution of Appreciation to Gary Everhardt, Blue Ridge Parkway Superintendent, upon his retirement. R-042500-2.b 3. Request for acceptance of a $23,881 grant from the Department of Criminal Justice Services to continue bicycle patrols. A-042500- 2.c 4. Request from Schools for $315,000 appropriation to the Technology Grant Fund for Student Management Software Grant. A-042500- 2.d 5. Resolution in support of the Virginia Department of Transportation Road Project 0634-080-309, C-501, D-686, Hardy Road. R-042500- 2.e K. REQUEST FOR WORK SESSIONS 1. RequestforJointWnrk Session with the Planning Commission on June 13, 2000 to discuss off-road greenway priorities. (Janet Scheid, Senior Planner) BOARD SET WORK SESSION FOR 6/13/00 URC 2. Requestfrom SupervisorJohnson for Work Session with School Board to discuss various issues. JPM TO CONTACT SCHOOL BOARD TO SET UP MEETING ON MAY 2 2000. FOLLOWING CONSTRUCTION COMMITTEE MEETING AT 8:15 A.M. AND ASKED BOS TO SUBMIT QUESTIONS IN ADVANCE. L. CITIZENS' COMMENTS AND COMMUNICATIONS 1. John Boone. 3325 Farmington Drive, advised he understands that the regional stormwater management ro'ect at the new South County High School had been cancelled and asked why this decision was made. ECH advised that the ro'ect was not cancelled but will be done separately so it would not hold u.P construction of the new school.. M. REPORTS BLJ MOTION TO RECEIVE AND FILE - URC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts paid -March , 2000 6. Report of Claims Activity for the Self-Insurance Program 7. Announcement from VDOT of additions and abandonments to the State Secondary System. 8. Status Report on County projects 9. Proclamations signed by the Chairman 10. Statement of Revenues and Expenditures as of March 31, 2000 11. Status Report on proposed amendments to the Sign Ordinance RECESS FROM 3:50 P.M. TO 4:00 P.M. N. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Presentation of the County Administrator's proposed 2000-2001 budget HELD FROM 4:00 P.M. TO 5:45 P.M. PRESENTED BY ECH AND BRENT ROBERTSON DISCUSSION ON WHETHER 1.5 MILLION SET ASIDE FOR FUTURE SCHOOL OPERATING COULD BE USED TO COVER OPERATING. PAY DOWN THE DEBT OR BE USED TO COVER EXISTING AND FUTURE SCHOOL CONSTRUCTION OVERAGES. NO CONSENSUS BOARD CONSENSUS TO APPLY FOR GRANT FOR 4 NEW SCHOOL RESOURCE OFFICERS. IF GRANT NOT APPROVED, THE DARE OFFICERS WILL BE TRANSFERRED TO SCHOOL RESOURCE OFFICERS. FIRE AND RESCUE VEHICLES: SUGGESTION TO BORROW FROM THE COUNTY FOR LEASE PURCHASE INSTEAD OF GOING TO BANK. DIANE HYATT WILL BRING BACK A RECOMMENDATION ON BORROWING FROM THE FUND BALANCE VS. BORROWING FROM OTHER SOURCE. SOLID WASTE VEHICLES: BOARD CONSENSUS TO LEASE PURCHASE THE 7 REQUESTED VEHICLES AND PAY FROM CURRENT MAINTENANCE AND OVERTIME COSTS. 2. Work Session on Water and Sewer Rate Study WORK SESSION NOT HELD _ BOARD CONSENSUS TO APPROVE STAFF RECOMMENDATION TO PROCEED WITH 6.6% REDUCTION. 1 S READ I N G- 45/9/00 O. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (5) discussion of a prospective business or industry where there has been no previous announcement; and Section 2.1-344 A (7) consultation with legal counsel concerning agreement with Constitutional Officer. JPM MOTION TO GO INTO CLOSED MEETING FOLLOWING WORK SESSIONS AT 3:50 P.M. _URC CLOSED MEETING HELD FROM 5:45 P.M. TO 6:32 P.M. EVENING SESSION 7:00 P_M.~ P. CERTIFICATION RESOLUTION R-042500-3 JPM MOTION TO ADOPT CERTIFICATION RESO -URC Q. PROCLAMATIONS, RESOLUTIONS AND RECOGNITIONS 1. Resolution of Congratulations to the William Byrd Girls Varsity Volleyball Team for winning the Group AA State Championship. R-042500-4 HCN MOTION TO ADOPT RESO URC CERTIFICATES OF RECOGNITION PRESENTED TO TEAM MEMBERS. 2. Resolution of Congratulations to Brad Argabright, William Byrd High School, for winning the Group AA State Wrestling Championship. R-042500-5 HCN MOTION TO ADOPT RESO URC BRAD ARGABRIGHT PRESENT TO RECEIVE RESO R. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. THE FOLLOWING REQUEST HAS BEEN WITHDRAWN BY THE PETITIONER: Second readina of an ordinance authorizina the approval of a S ecial Use Permit for the Evangel Foursquare Church. for a reli ious assembly use located at 5188 Stable Road. Cave Spring Magisterial District. Ter Harrington, County Planner 2. Second reading of a resolution to abandon a 30' by 118' prescriptive right-of-way located offof Laurel Glen Road (Route 884) approximately 250 feet from the intersection of Laurel Glen Road and Mountain View Drive in the Vinton Magisterial District, upon the petition of Wolf Creek Inc. (Terry Harrington, County Planner) 0-042500-6 HCN MOTION TO ADOPT ORDINANCE URC 3. Second reading of ordinance to amend the 1998 Community Plan and Land Use Map to adopt a new future land use map for Dixie Caverns (exit 132) and Hanging Rock (exit 141) I-81 interchange areas, and the incorporation of development guidelines forthese areas. (Janet Scheid Senior Planner) 1 PERSON SPOKE JPM MOTION TO CONTINUE PUBLIC HEARING AND 2ND READING TO 519/00 URC HCN REQUESTED THAT ORDINANCE BE DIVIDED INTO 2 SEPARATE COMPONENTS SO THAT HE COULD ABSTAIN FROM ONE OF THEM. 4. Second reading of an ordinance to vacate as public right-of-way a portion of Valleypark Drive, a portion of the 15 foot public utility easement and a portion of the 20 foot water line easement as recorded in Plat Book 12, Page 33, new tracts 1 D, 1 E, 1 F, 3A, 3B and 4 A at Valleypointe in the Hollins Magisterial District and acceptance of a proposed public right-of-wayfor Valleypark Drive and the 15 foot public utility easement at Valleypointe. (Arnold Covey, Community Development Director) 0-042500-7 BLJ MOTION TO ADOPT ORDINANCE URC 5. Second reading of an ordinance to vacate a sanitary sewer easement on lots 15A and 22A in Golden View Acres at the request of Phyllis Holton and John Corliss. (Terry Harrington, County Planner) 0-042500-8 BLJ MOTION TO ADOPT ORDINANCE URC S. SECOND READING OF ORDINANCES Second reading of an ordinance amending and reenacting the zoning ordinance of Roanoke County, Virginia by the addition of standards for cluster subdivisions, upon the petition of the Roanoke County Planning Commission. (Terry Harrington, County Planner) CONTINUED FROM FEBRUARY 29 2000 AND MARCH 28 2000 0-042500-9 BLJ MOTION TO ADOPT ORDINANCE URC 3 PEOPLE SPOKE JPM ASKED THAT WORK SESSION BE SCHEDULE IN 15 MONTHS TO REVIEW THE RESULTS OF THE ORDINANCE. FIRST READING AND PUBLIC HEARINGS 2. First reading of ordinance authorizing the release of a restriction requiring continuation of use of park area by the community which was imposed on property conveyed to the Church of God of Prophecy - "Old Catawba Recreation Center." (Paul Mahoney, County Attorney) JPM MOTION TO APPROVE 1ST READING 2~- 5/9100 URC CHURCH TO LOOK AT PROPERTY TO SEE IF THERE IS ANY AVAILABLE LAND THAT COULD BE USED FOR RECREATIONAL PURPOSES BUT STILL BUILD THE CHURCH. T. CITIZENS COMMENTS AND COMMUNICATIONS 1. Eldon Karr, 8011 Poor Mountain Road, Bent Mountain, spoke in support of renovating and expanding the Bent Mountain Library. HCN ASKED THAT FIRE AND RESCUE STAFF, LIBRARY DIRECTOR AND RISK MANAGEMENT INVESTIGATE ANY POTENTIAL SAFETY HAZARDS AT THE LIBRARY AS OUTLINED BY MR. KARR U. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnix: ~ Announced that the Cave S rin High School Swim Team won the state championship and asked MHA to schedule recognition of the team. ~ Thanked John Chambliss for the invitation to the Juvenile Detention Center Open House on May 12 and invited the public to attend. .~ Offered ra ers and best wishes to City Council member Jim Trout who is hospitalized. Supervisor Church: ~ Advised that he had been meeting with various rou s in the Catawba District to find out what issues are important to them. He Ip ans to continue this type of meeting in his district. ~ Reported that citizens 65 and over can only get tax relief if their adjusted rocs income is over 35 000 which he felt was too low. He suggested that citizens who are interested in changing the amount to 50 000 contact him to set ~ lobbing effort in the General Assembly. Supervisor Nickens: Announced that on April 26' at 10:00 a.m. there will be a rg ound breaking ceremony at the Blue Ridae Interpretive Center at the terminus of the Blue Ridae Parkway. Supervisor McNamara: Announced that the Board held a work session to discuss the proposed budget and are etg ting closer to a budget that meets the County's needs. V ADJOURNMENT JPM MOTION TO ADJOURN TO JOINT MEETING WITH SCHOOL BOARD ON MAY 2 2000 AT THE SCHOOL BOARD OFFICES FOLLOWING THE 8:15 A.M. CONSTRUCTION COMMITTEE MEETING. - URC F~ AN,Y~ . ~. ~~ z a 1838 C~~~t~#~ v~ ~~~xx~~~~ ANOKE COUNTY BOARD OF SUPERVISORS RO AGENDA APRIL. 25, 2000 ~~~~~ ervisors meeting. Regular Board of Sup at 3:00 p•m• Welcome to the Roanoke County and the fourth Tuesdof each month. meetings are held onheld at 7 00 pum on the fourth Tmeet ngs are broadcast Public hearings are Deviations from this schedule will be announced. e and will be rebroadcast on Thursdays at 7 p.m• and live on RVTV, Channel 3, Saturda sat 4 p.m. ecial dividuals with disabilities who require assistance or sp In in order to participate in or attend Bons red arrangement ro rams and activities sp Supervisors meetings or other p 9 48_hours notice so Count ,please contact the Clerk {o the Board at (540 by Roanoke y ou rovide at leas 772-2005. We request that y be made. that proper arrangements may A, OPENING CEREMONIES (3:00 P.M.) ~ . Roll Call 2, Invocation: John M. Chambliss, Jr. Assistant County Administrator 3, Pledge of Allegiance to the United States Flag STPONE, ADD TO, OR CHANGE THE ORDER OF B. AGENDA TEMSPO S RESOLUTIONS, RECOGNITIONS, AND AWARDS C, PROCLAMATION , ' n declaring the week of April 23-29, 2000, as Administrative ~ . Proclamatio Professionals Week in Roanoke County. p, BRIEFINGS 1 ® Recycled Paper E. NEW BUSINESS Request that Virginia Department of Transportation add into the Secondary System a new portion of Route 1948 (Valleypark Drive) and abandon that portion of the Route 1948 that no longer serves the public need. (Arnold Covey, Community Development Director) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of an ordinance to remove conditions and obtain a Special Use Permit for a religious assembly master plan, located in the 4800 block of Cloverdale Road, Hollins Magisterial District, upon the petition of Bonsack Baptist Church. 2. First reading of an ordinance to obtain a Special Use Permit for a day care center located at 1928 Loch Haven Drive, Catawba Magisterial District, upon the petition of Valley Word Ministries. G. FIRST READING OF ORDINANCES 1. First reading of ordinance to vacate a public 20 foot drainage easement as recorded in Plat Book 22, Page 172, located on Lots 9A and 10A of Wexford, Phase III, upon the petition of Wexford of Roanoke, Inc. and Jackson Associates, Ltd. (Arnold Covey, Community Development Director) 2. First reading of ordinance authorizing the release of a restriction requiring continuation of use of park area by the community which was imposed on property conveyed to the Church of God of Prophecy - "Old Catawba Recreation Center." (Paul Mahoney, County Attorney) H. SECOND READING OF ORDINANCES I. APPOINTMENTS Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission 2 3. League of Older Americans -Advisory Board 4. Total Action Against Poverty Board of Directors J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of committee appointments to the Roanoke Valley Greenway Commission and Total Action Against Poverty Board of Directors. 2. Resolution of Appreciation to Gary Everhardt, Blue Ridge Parkway Superintendent, upon his retirement. 3. Request for acceptance of a $23,881 grant from the Department of Criminal Justice Services to continue bicycle patrols. 4. Request from Schools for $315,000 appropriation to the Technology Grant Fund for Student Management Software Grant. 5. Resolution in support of the Virginia Department of Transportation Road Project 0634-080-309, C-501,D-686, Hardy Road. K. REQUEST FOR WORK SESSIONS 1. Request for Joint Work Session with the Planning Commission on June 13, 2000 to discuss off-road greenway priorities. (Janet Scheid, Senior Planner) L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts paid -March , 2000 6. Report of Claims Activity for the Self-Insurance Program 7. Announcement from VDOT of additions and abandonments to the State Secondary System. 8. Status Report on County projects 9. Proclamations signed by the Chairman 10. Statement of Revenues and Expenditures as of March 31, 2000 11. Status Report on proposed amendments to the Sign Ordinance N. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Presentation of the County Administrator's proposed 2000-2001 budget 2. Work Session on Water and Sewer Rate Study O. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (5) discussion of a prospective business or industry where there has been no previous announcement; and Section 2.1-344 A (7) consultation with legal counsel concerning agreement with Constitutional Officer. EVENING SESSION (7:00 P.M.) P. CERTIFICATION RESOLUTION Q. PROCLAMATIONS, RESOLUTIONS AND RECOGNITIONS 1. Resolution of Congratulations to the William Byrd Girls Varsity Volleyball Team for winning the Group AA State Championship. 2. Resolution of Congratulations to Brad Argabright, William Byrd High School, for winning the Group AA State Wrestling Championship. 4 R. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. 2. Second reading of a resolution to abandon a 30' by 118' prescriptive right-of-way located offof Laurel Glen Road (Route 884) approximately 250 feet from the intersection of Laurel Glen Road and Mountain View Drive in the Vinton Magisterial District, upon the petition of Wolf Creek Inc. (Terry Harrington, County Planner) 3. Second reading of ordinance to amend the 1998 Community Plan and Land Use Map to adopt a new future land use map for Dixie Caverns (exit 132) and Hanging Rock (exit 141) I-81 interchange areas, and the incorporation of development guidelines forthese areas. (Janet Scheid Senior Planner) 4. Second reading of an ordinance to vacate as public right-of-way a portion of Valleypark Drive, a portion of the 15 foot public utility easement and a portion of the 20 foot water line easement as recorded in Plat Book 12, Page 33, new tracts 1 D, 1 E, 1 F, 3A, 3B and 4 A at Valleypointe in the Hollins Magisterial District and acceptance of a proposed public right-of-way for Valleypark Drive and the 15 foot public utility easement at Valleypointe. (Arnold Covey, Community Development Director) 5. Second reading of an ordinance to vacate a sanitary sewer easement on lots 15A and 22A in Golden View Acres at the request of Phyllis Holton and John Corliss. (Terry Harrington, County Planner) S. SECOND READING OF ORDINANCES Second reading of an ordinance amending and reenacting the zoning ordinance of Roanoke County, Virginia by the addition of standards for clustersubdivisions,upnn the petition ofthe Roanoke County Planning Commission. (Terry Harrington, County Planner) CONTINUED FROM FEBRUARY 29. 2000 AND MARCH 28. 2000 T. CITIZENS COMMENTS AND COMMUNICATIONS U. REPORTS AND INQUIRIES OF BOARD MEMBERS V ADJOURNMENT 5 magisterial uistrict. (I erry Harrington, County Planner) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 PROCLAMATION DECLARING THE WEEK OF APRIL 23 - 29, 2000 AS ADMINISTRATIVE PROFESSIONALS WEEK WHEREAS, administrative professionals including administrative assistants, office supervisors, and secretaries, comprise the largest segment of the office workforce, and WHEREAS, administrative professionals serve as vital information hubs in the modern office, managing information, organizing the office, mastering office technology, and WHEREAS, Administrative Professionals Week highlights the major contributions of administrative professionals to business and government, and WHEREAS, the International Association of Administrative Professionals (formerly known as Professional Secretaries International) and the IAAP Roanoke Chapter provide administrative professionals with education, networking opportunities, certification, and other career-enhancing programs while also advancing the image of the profession, and WHEREAS, the IAAP Roanoke Chapter currently has 64 members from various governments and businesses in the Roanoke Valley, and of those 64 members, six of them are supported by the County of Roanoke, and WHEREAS, the County of Roanoke encourages the administrative support staff to participate in educational training and in professional organizations which enhances the image of the professionalism demonstrated by the administrative support staff of the County of Roanoke. NOW, THEREFORE, BE IT PROCLAIMED that the Roanoke County Board of 1 . ~f~' ~ -/ Supervisors declares the week of April 23 - 29, 2000 as ADMINISTRATIVE PROFESSIONALS WEEK and calls on management and the business community everywhere to join in recognizing these outstanding professionals and to provide them with training and support to continue their professional growth. 2 ~~~ T~~c o~ "~~ T ~ ~ ' ~4 . -~ GeraCdS. 3foCt, S6ieriff Roanoke County Sher~s Office Sheriff Gerald Holt became a Deputy Sheriff on June l5, 1970 in Roanoke County. He graduated from Virginia Western Community College with an Associates Degree in Criminal Justice and from Radford University with a Bachelor of General Studies and Police Services Administration. He served in numerous capacities within the Roanoke County Sheriffs Office until he was elected Sheriff in the General Election in November 1991. Sheriff Holt takes great pleasure in serving in his capacity and is constantly striving for excellence in the performance of his duties and responsibilities. He is currently serving on the Executive Board for the Cardinal Criminal Justice Academy, past State President of the Virginia Crime Prevention Association and is actively involved with, and past chair, of the Virginia Special Olympics Law Enforcement Torch Run. Roanoke County Sheriff's Office .administration .7~lajor ~-~lichael G. 1~Vinston Captain Barry ~ayloe, Corrections Captain Charles 3~art, Civil u ~ ~ ~ ~ ~ ~ O ~o U ~ ~ ~- a~ ~, w ., ~ .~ ~ ~ Q o b0 ~ U ~ s ~,2~ Cab ~ ~ ~ ~ ~ ~ H ~~ x ~ o ~ ~ ~ Q~ ~d .~U ~~ 'r'' CA ~ ~' ~ ~ b ~, ~ O c/1 U ,~ M `_1 ~ ~ ~" U o ¢~ ~~ U \ ~1 ~ ~ ~ ~ x ~ '~ ~' v ~ ~ .- , '~" ~" ,.~ ~ ° U, U o Q" ~ r., ••• w x. ~~ a,, ~ Q ~ U U ~ ~ ~` V ~ ~~ ~ . _ ~ e ~ °' O ~ U O '~ ~ ~ ~ 'NR ~I 'y ~ {' .. 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U x t`~ ~ ~ o _ ~ r •~ U -~.., _ ~ '~bA .. cti ~ ~ p O ~ ! ~q ~ W ~ ~ ~ ~ - '~ ~ O ~ N O N '~ C~ E j` ~ ~y ~ ,~ ~ ~ U U ~. ,~ U •-• v p ~ ~ ,. hr ~ .,Vi cd ~rj 4~ i,~ V ,~ _ ~i ~ a ~ ' _ U ~ c '`~ b Q ~ ~ GL +~''-+ N N ~~ ~ ., s '~ ~ i CJ ,:" ~ ~ ,:. ~ (~ ~ . ~ \J ~ ~ U ~ r~` b ~ .~ ~ ~ ~' ~ ^^~ Q ~ r~„~ +J ~ C~ to .. .~ 4~-~1 ti O ~, .--~ U C/~ ~ b .. 4 w a, ~ ~ _ o i~ i~ C i~ ~'-~ission Stater~-~ent It is the mission of the Roanoke County Sheriff s Office to rovide societal rotection b isolatin dan Brous offenders p p Y g g from the community, security and order in all courts of ' jurisdiction, and effectively process and serve all civil papers and motor vehicle papers, whether of local or out-of-county ' courts, in a professional manner without. prejudice or bias for race, religion, or ethnic orientation. 1 t L n r I~~ 3-Cistory ~~~ .. The Roanoke County/Salem Jail facility is located at 401 E. Main Street, Salem, Virginia, 24153. This 11,612 square foot facility ,was opened on October 1, 1980 with a certification to house 104 inmates by the Department of Corrections. Cellblocks and services for the handicapped/disabled are available. Prior to this facility being built, the Sheriff's Office had a jail that was certified for only 24 male and 4 female inmates. While the current facility has a much higher inmate capacity than the previous jail, the inmate population remains constantly above the certified limit. The average daily inmate population for 1999 was 190 inmates. 3-lousing ii L_. ~`* All inmates must come through the Docket/Booking and Receiving section for informational processing, fingerprinting and classification screening before being placed into the general inmate population. The facility also has isolation cells for disciplinary and administrative purposes. CentraCControl The Central Control Room monitors the entire Jail facility. The electronic system monitors and controls all movement in and out of the building, as well as the movement of the population inside. Movement from floor to floor in this six-story facility is done by elevator, which is also handled from within the secure Control Room. I, .• Jail Main Entrance Control Room General Housing Pod Day Room Booking Docket Holding Cell The booking and receiving of all inmates is done in the Docket Office. All searches, showering and initial issuance of jail items are done here for the male inmates. Female inmates are processed on the female floor. Inmates are allowed to make phone calls while here in Docket to notify their family and/or lawyers of their incarceration. .'f ~ x _ g'Coor Deputy After initial classification, inmates are assigned to a particular pod, depending on their classification status. There are deputies assigned to the floors at all times to assist and supervise the inmates. These deputies are responsible for a variety of tasks during his/her duty shift, some of which include the constant checks of the well being of inmates and their living conditions, supervising the cleaning of the pods and cells, etc. During an inmate's initial classification and booking, the inmate is held in a temporary holding cell located in the Docket Office. These cells are also used for special needs inmates who cannot be put into General Population and/or those persons waiting for court or bond. Classification The Classification Section, comprised of two deputies, determines the classification status on all inmates, using the Objective Jail Classification system. This classification method uses an inmate's previous history, present charges, as well as previous behavior while incarcerated in our facility, to determine their security status. All inmates are classified before they are sent into General Population. ~ ~`'~ Floor Deputy Docket Office Classification Emergency Response l'ea'rn This is a selected group of Sheriff's Office personnel responsible for supplying special tactical assistance to the jail and courthouse when needed. A mandatory eight (8) hours of training is required by all E.R.T. members each month in order to keep up-to-date with their skills and emergency procedures. Emergency Response Team Cooor C~uarc,( Color Guard The Color Guard Team is available upon request, as their schedule permits, to perform for public functions. The Roanoke County Sheriff's Office Color Guard has participated in numerous events throughout the area. Some of these events include: • Investiture Ceremonies and Swearing In Ceremonies for Sheriffs Office Personnel, Elected Officials, and Judges. • Law Enforcement Recognition and Appreciation Parade in Pulaski • Cardinal Criminal Justice Academy Graduations • Roanoke County Fire Chief Change of Command Ceremony • Commissioners of the Revenue Association of Virginia Assembly • Spring Hollow Reservoir/Treatment Plant Opening • Opening of MidKnight Madness at Cave Spring High School • Garst Mill Park Greenway Opening Parade • The Vinton Dogwood Festival Parade • The Massing of Colors Program • Postmaster Conferences • Woodmen of the World Award Ceremonies and Convention " '~._. , ^ ~r .;R,~:~~..~ Roanoke County Jail Facility Lidrary During 1997, as many as 10,000 paperback books were made available to inmates. Various education textbooks and materials, ranging from grade one (1) to college-level, were donated by the Roanoke County School Board and local colleges. Reading materials are also donated by the Roanoke County and Salem Public Libraries, Paperback Exchange, various civic and church groups and individuals. General Reference & Recreational Media and a Law Reference Room are available to inmates. Library ~tedical'Llnit .7Citchen Nutritious and appealing meals are served three times a day. Our kitchen staff includes the Food Services Director and two staff cooks. Inmate trustys are used to aide in the preparation of the meals and the cleaning of the kitchen facility. Staff members can also eat meals from the kitchen for $1, while on duty. In the Fiscal Year of 1998/1999, the kitchen served 205,075 meals to the inmates and staff members. Our Medical Department is an Advanced Cardiac Life Support Unit. There is a doctor on call at all times and Jail Facility Medical Staff on duty each shift, except in unusual circumstances. The medical staff makes rounds four times daily. Inmates are required to make a $10 co-payment for sick call visits, doctor visits, dentist visits, and optometry visits ,with $5 co-payments required for prescription handling. Fees collected from the inmates for medical services are used only for the Medical Division. Currently the Medical Division has four (4) Nationally Registered Paramedics and one (1) Certified E.M.T. - Cardiac Technician. Kitchen Medical Unit Records Division '~~ The Records Clerk and Secretary scan documents into a computerized database for all inmate incarcerations. This allows for inmate information to be retrieved only by authorized personnel and consolidates the permanent paper files into the computer database. The Records Division also enters all inmate information into the LIDS system for the state-wide computerized database. The Records /Data Management Sergeant oversees all activities of the Records Division staff and verifies all Jail Credits, Release Dates and scanned information. This position is responsible for the management of the Hold'em system (data base for all inmate information), inter- agency billing, Local Inmate Data System (LIDS) verification, document imaging, "Live Scan" fingerprinting system, computer allocation and requests, as well as requests for grants. Live Scan ~. The "Live Scan" fingerprinting machine is used on all inmates incarcerated in our facility. It aids in the response time of information requested for an inmate's criminal history, provides a more accurate record of all fingerprints and allows for possible identification of unknown person(s). This system allows for the automatic transmission of all criminal fingerprints taken to the Virginia State Police for immediate logging of the prints into the Central Criminal Records Exchange (CCRE) database. Records Supervisor Records Clerk Live Scan Machine Programs Offered at the Roanoke County Jail Counseling Pro rams .Spiritual -individual counseling with Chaplains Family and General Counseling/Adult Services Counseling (Blue Ridge Community Services) Mothers Inside Loving Kids (MILK Program) -Blue Ridge Community Services Educat%on Pro r~ Learning-to-Read Program/Basic Literacy s Adult Basic Education GED Preparation ~ Testing, CLEP (College Level Examination Preparation) 3-Cealth, Pro r~ ams AIDS Education (Through Drug Rehab program) R.eli~ious Pro r~ ams Chaplain's Program Sunday Services ~~ Bible Studies Substance ,Abuse Pro r~ ams r Alcoholics Anonymous/Al-Anon r Jail Substance Abuse Intervention Program Hegira House -Individual and Weekly Group Sessions offered through Blue Ridge Community Services Budget & ~loneU .Management/Employment .Assistance As Requested :Total Action Against Poverty (TAP) l e~aC.Assistance Legal Aid Society of Roanoke Valley Work Programs Offered at the Roanoke County Jail Work R.eCease Work Release is a privilege by which a convicted and sentenced individual is allowed to leave the Jail Facility at a specifically approved time based upon apre-approved work schedule in order to maintain current employment. These individuals must follow an established route of travel, using an approved method of transportation to a specific work location (may only work in the County of Roanoke, the Cities of Salem and Roanoke, and the Town of Vinton), and report back to the Jail Facility at the end of the work day at a specifically approved time. This is done in the same manner, under special conditions, rules, and regulations contained in an agreement that the individual signs prior to onset of participation. This agreement is included in the Work Release Program Court Order which is entered by the sentencing court at the recommendation of the Work Release Staff. Violation of this order can result in contempt of court charges as well as additional charges specifically defined in the Code of Virginia. The individual must turn his/her paycheck over to the Work Release staff who, in turn, will disperse the money per the authority of the COV statute and the court, to cover room and board fees ($10.00 - $14.00 per work day, on a sliding scale), fines and costs payments to all Courts owed, child support/alimony payments for former spouses, and family support payments to current spouses/children. 2Zelease to 1Nork When necessary, the Release to Work program is used by the courts in special cases whereby an individual is either ineligible or unsuitable for the Work Release program. In such a case, if the individual's employment needs outweigh the. reason for being turned down, the sentencing court, rather than jeopardize the integrity of the program guidelines, will enter a special court order for Release to Work status. It should be understood, however, that Release to Work status normally only applies in cases where an individual has been rejected for the Work Release program and warrants special consideration. Once done, the individual is permitted for release from the jail facility for employment purposes only. The individual is required to abide by separate, rules, and regulations from the Work Release program. In Release to Work status, the individual handles his own finances, but must pay Room and Board fees of $15.00 per workday to the jail facility on a weekly basis. ~rust~ (In-3-Couse, 1~Vork force, ~Citchen) The Roanoke County Jail Facility utilizes the experiences and specialties of the inmates incarcerated in our facility by employing them in our trusty program. These inmates do not receive any monetary incentive, but they are eligible for an additional one and a half days per every thirty that they serve for their efforts, per the policy of the Department of Corrections. Trustys are utilized for cleaning Sheriff's Office vehicles, maintenance of the building and grounds, laundry service for the inmates of the facility, and kitchen staff assistance. Inmates assigned to this status receive additional benefits for their good behavior and work performance, per DOC and ACA standards. These benefits include, but are not limited to, additional visitation time, additional Canteen items, access to ice and additional portions of vegetables on some meals. :iilEi;'iY[~s ~Gitice April 7, 2000 Mission Statement: The Roanoke County Sheriff s Office provides societal protection by isolating dangerous offenders from the community, security and order in all courts of jurisdiction, and effective processing and service of all civil papers, whether of local or out-of-county courts, in a professional manner, without prejudice or bias for race, religion, or ethnic orientation. Primary Objectives: • Provide a secure environment and maintain order in all Courtrooms for members of the judiciary and the public. • Provide a secure environment for inmates housed in the Roanoke County/Salem Jail, that also accomodates safety for both the inmates and staff. • Serve all civil process papers in a timely manner. Plans of Action: Indicators/MeasLres 1st 99-00 Fiscal Yea 2nd 3rd r 4th YTD 1st 48- 2nd 99 Fiscal Y 3rd ear 4th YTD Qtr Qtr Qtr Qtr Qtr Qtr Qtr Qtr Workload Indicators 1 Civil process papers served 7,059 7,491 8,399. 7,333 6,814 7,223 29,769 2 Cases on Court dockets 15,563 13,633 15,234 13,990 14,731 14,491 58,446 3 Jail A. Total committals 1,138 1,011 1,193 1,030 1,042 995 4,260 B. Inmates classified 331 281 315 263 264 259 1,101 C. Disciplinary/Grievance Hearings 67 52 37 82 49 53 221 for Inmates D. Average daily population 196 195 187 196 185 176 186 E. Meals served 53,405 53,822 51,368 54,920 49,316 49,471 205,075 F. Average quarterly cost of preparing .90 .91 .84 .92 .87 .88 .88 a meal 4 Library Programs -inmates served 257 316 196 225 168 251 840 5 Background Investigation Hours 240 82 264 196 36 320 816 Number of Background Investigations 3 3 7 5 3 4 19 Completed 6 Inmates receiving medical care and/or 14,953 16,437 14,396 16,322 16,712 14,335 61,765 medications 7 Staff training hours 922 2,003 837 351 1,133 519 2,840 8 Trusty Program Hours A. Community Work Force 2,324 2,304 1,848 1,792 1,792 1,800 7,232 B. In-House Trustys 16,835 14,553 13,596 13,596 13,524 15,540 56,256 99-00 Fiscal Yea r 9R -99 Fiscal Year 1st 2nd 3rd 4th YTD 1st 2nd 3rd 4th YTD Q~' Q~ QN Qu' Qtt QtT Qfr Qtt Transports -Adult & Juevenile Transports -Adult A. 7 A.M. - 4 P.M. 1. Transport hours 2. Transport miles B. Emergency Transports (4 P.M. - 7 A.M.) 1. Transport hours 2. Transport miles Transports -Juvenile A. lam-4pm 1. Transport hours 2. Transport miles B. Emergency Transports (4pm-lam) 1. Transport hours 2. Transport miles D. TOTAL TRANSPORT MILES E .TOTAL TRANSPORT HOURS Performance Indicators 1. Percent of Compliance with Board of Corrections minimum standards for local jails 2. Inmate Service Volunteers A. Volunteer hours 3. Staff hours for Work Release and Release to Work Programs 4. Jail and Court Tour hours 5. Number of inmates taking G.E.D. Test 6. Number of inmates passing G.E.D. Test 7. Percent of Deputies Meeting Minimum Firearm Proficiency Requirements 232 206 191 209 202 188 790 455 407 444 493 555 472 1,964 10,918 11,121 11,647 10,942 14,473 16,113 53,175 58 112 39 55 53 36 183 107 203 70 158 168 150 546 3,872 6,059 2,072 6,172 5,078 4,354 17,676 58 83 45 32 63 46 186 270 310 206 136 202 208 752 14,242 16,460 10,408 7,119 10,140 11,448 39,115 31 49 27 17 15 17 76 130 179 144 106 65 81 396 6,451 9,297 8,163 6,040 3,553 4,108 21,864 35,483 42,937 32,290 30,273 33,244 36,023 131,830 962 1,100 864 893 991 911 3,659 100 100 100 100 100 100 100 24 38 35 33 29 23 120 148 312 458 555 243 158 1,414 586 559 605 575 629 594 2,403 0 0 3 6 2 0 I1 3 0 1 0 3 1 5 2 0 1 0 3 1 5 100 100 100 100 100 100 100 ~ ~ ~ ieee w 0 O z U O a w a O L a ~ J a / ' ~ ~ ~ Q c ~ W ~ p V z ~ Q Q c a Q c m w Z Q -~ OO p ~ g O ~ O r ~ ~'6 °0 8~ rn a~ ~9 0 8~ ~ rn Q T O ~v • ti ° ~.J ~ s °' ~ z~ ~ 0~ ~ T O % Z • ~ ~ z ~ ~ T ~ OZ C7 r4 M W ~O ~ y T ~ `~ O O O O O O O ~ 01 y ~ (~O ~ ~ M N ~ .~ s~CvQ ~cauos~d ~ ~' ~~ [-~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 25TH DAY OF APRIL 2000, ADOPTED THE FOLLOWING: RESOLUTION 042500-1 TO REQUEST THAT THE VIRGINIA DEPARTMENT OF TRANSPORTATION ADD INTO THE SECONDARY SYSTEM OF STATE HIGHWAYS A NEW PORTION OF ROUTE 1948 AND ABANDON THAT PORTION OF ROUTE 1948 VALLEYPARK DRIVE THAT NO LONGER SERVES THE PUBLIC NEED. WHEREAS, Route 1948 refer to an attached form SR-5(A), has been altered and a new road has been constructed, and WHEREAS, the Roanoke County has provided with a sketch, depicting the addition and abandonment required in the secondary system of state highways as a result of this project, which sketch is attached hereto and hereby incorporated herein by reference, and WHEREAS, the new road serves the same citizens as the portion of old road identified by the project sketch to be abandoned and that segment no longer serves a public need, and NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add Route 1948 (ValleyPark Drive) shown shaded on the sketch, to the secondary system of state highways, pursuant to-229 of the Code of Virginia; and BE IT FURTHER RESOLVED that this Board abandon a portion of Route 1948 (ValleyPark Drive length 0.01 miles) as part of the secondary system of state highways that portion of road identified by the sketch to be abandoned, pursuant to §33.1-155, Code of Virginia: BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Johnson Minnix Church Nickens. McNamara Nays: None Absent: None A Copy Teste: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors 1 cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation ~GF '1'D,f, ~ Ty ~~ Q ~~ >- ~ "~~' w ~~ J '-'-~ Q ~ ~ Q PROPOSED ADDITION SHOWN IN GRAY ~` NEW 20' S.S.E. ~~ •'" ORIGINAL - TAX~37.O7-1-16 TRACT 3D-1 A -'~ P.B. i 9, PG. as ~~' .B. i 552, PG. 885 ~~ NEW 2Q' W.L.E` ~ ~ ~ i O.D.L. ~ t ~~. :•.i::. ^~ -- _ _ i N 3x'42'35° W r- ~ 181.61' .... ~.•} I I NEW 15' P.U.E. ~ :. \ cn ~ ` ~ ~'; f ~ '~ ~ N ~ ~r ~ { 'TAX # 3i.07-1-16.2 I^ .:::.~~ NEW 15' P.U.E. ~~ ' ~ v ' PROPERTY QF . DOMET PROPERTIES LLC. I .,;;: (I ~ ' ORIGINAL ;;~;;:.~~~ ~~ ~ ~ ~ D,B. i636 .PG, $37 I~ TAX~37.07-1-16.1 TR ACT 3A P.B. 12 PG. 33 (o TRACT 38 P.B. 12, PG. 33 i ~ ~ 1 ~ ! L'- ~ EXIST. t5' P.U.E.-- o ~ ~ D.B. 1552, PG. 885 I EXIST. 15' F.U.E. I ~ m P.B. 12, PG. 33 - }n .-. ~ F.6. 12, PG. 33 ~ ~ ~ a ~ i i r-- ~ i ~ EXIST. 15' ~ W.L~ - ~ ! ~ ~ P, B. t8, ~7 • - - ~• S 3 i'7 4' S9' E ~ `-' ~ 78.31 ~ . 102.9x' ~ ~ s 3r~'~~ E DESCRIPTION: VALLEYPARK DRIVE LENGTH: 0.21 Miles (Total) PROPOSED RIGHT-OF-WAY ADDITION: 0.007 Acres I RIGHT OF WAY: 50 Feet PAVEMENT WIDTH: 30 Feet SERVICE: Existing/Identical Exhibit "A" ROA1Y0~` CflUN?'Y D.~`P~ RT~d~'Nfi 4~'` £`03~~fTJNI7'I` D~'Y~.~O~'M~`N?' ACCEPTANCE OF A PORTION OF VALLEYPARK DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM OF STATE HIGHWAYS PORTION OF ~~~rti TO BE ABANDONED PORTION OF VALLEYPARK DRIVE _..I TO BE ABANDONED TAXTRACT 3'A 16_Z P.B. l2 PG. 33 j . - ~QUTH CONCOURSE aRIVE ABANDONMENT OF A PORTION OF VALLEYPARK DRIVE VALLEYPARK DRIVE - A portion of public right of way, 0.009 acres , 80' feet to be abandoned. Exhibit "B" ORIGINAL TAX,,~~37.07-1-16 T,~ACT 3D-1A 1 20' 10ATERUA~ ~Dc~IENT P.B. 79, I PG. 40 ~~ D.B. 1646, PG. 0369 PORn o BF uc .a ~~ . u.E. _ 1 ORlG1NAL . ~ ' .. EED L!/vE-~ " TAX 7.07-1-18 ::;.: ~ ~ P.B. 19. PG. 40 j ~ EX. 20' G6'A TE"RUNE EAEF-WEN T ~ TOi c3E k/ACA 7FD ~ ~ , i ~„ ~ ~ / 2 ~ ~~~r' j v ~ ORIGINAL O Q W TAX,~37.07-1-16.1 ~~ P.B 2 PG 33 ~I , i .J ~ ~ Q ~ ~ I I \._ __ _ RO~N'Q~' COUNTY ABANDONMENT OF A PORTION OF VALLEYPARK DRIVE DJ~'P~+~T~~'NT 4~' IN THE VIRGINL~ DEPARTMENT OF TRANSPORTATION ~'4~.c~'UNITY ~~'~y~~0~3~.E~NT SECONDARY SYSTEM OF STATE HIGHWAYS ACTION NUMBER ITEM NUMBER ""' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 2000 AGENDA ITEM: RESOLUTION TO REQUEST THAT THE VIRGINIA DEPARTMENT OF TRANSPORTATION ADD INTO THE SECONDARY SYSTEM OF STATE HIGHWAYS A NEW PORTION OF ROUTE 1948 (VALLEYPARK DRIVE) AND ABANDON THAT PORTION OF ROUTE 1948 (VALLEYPARK DRIVE) THAT NO LONGER SERVES THE PUBLIC NEED. COUNTY ADMINISTRATOR'S COMMENTS: ~~~ The Virginia Department of Transportation is requesting that the new portion of Route 1948 (ValleyPark Drive) be added to the secondary system of state highways while certain existing portion of Route 1948 (ValleyPark Drive) be abandoned in order for the Commonwealth Transportation Board to update the mileage records. In September 1997, Roanoke County and the Virginia Department of Transportation (VDOT) agreed and approved to abandon a portion of Route 1948 (ValleyPark Drive) and accept a new portion of Route 1948 (ValleyPark Drive) into the secondary system of state highways at the request of the owners/developers of ValleyPointe, Liberty Property Development Corporation. The project was for the benefit of Economic Development by the removal of the encumbrances on the Liberty Property Development Corporation property. Roanoke County and the Liberty Property Development Corporation are requesting that the Board of Supervisors of Roanoke County add into the State Secondary System of Highways, as shown on the attached map (Exhibit "A") the new section of Route 1948 (ValleyPark Drive) and abandon a certain portion of old roadway on attached map (Exhibit "B") because it no longer serves a public need per application of Title 33.1, Article 11, Code of Virginia, 1950 (as amended), and most specifically the essential findings in the application of §33.1-155 Code of Virginia, 1950 (as amended) in the 1 ~- i case of Hudson V. Amoco, 152 F.Supp.757 (E.D.Va.1957), affirmed 253F.2d 27 (4th Cir.1958). In this case, the court found that it was unnecessary for a determination of either public "interest" or "utility" to effect an abandonment or vacation of road. The essential elements were that (1) the road be altered; (2) a new road be constructed in lieu thereof; (3) the new road serve the same citizens as the old road; and (4) that the approval of the Commonwealth Transportation Commissioner be obtained. Once this portion of road is abandoned, the property will be considered for conveyance by the County of Roanoke, per the requirements of title 15.2-2274, Code of Virginia, 1950 (as amended). The Roanoke County and Liberty Property Development Corporation is requesting the additions and abandonment, perthe attached maps (Exhibit "A"and Exhibit "B"), of portions on Route 1948 (ValleyPark Drive) as a consequence of the relocation and construction of a portion of Route 1948 (ValleyPark Drive). County staff recommends that the Board of Supervisors approve this reading of the resolution to add the new portion of Route 1948 (ValleyPark Drive), abandon that portion of Route 1948, (ValleyPark Drive) which no longer serves a public need. MITTED BY: APPROVED BY: rnold Covey, Director Elmer C. Hodge Department of Communi Development County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: c: Paul Mahoney, County Attorney David Porter, Director, Economic Development VOTE Church Johnson McNamara Minnix Nickens No Yes Abs 2 (.~ ~• THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 25TH DAY OF APRIL 2000, ADOPTED THE FOLLOWING: RESOLUTION TO REQUEST THAT THE VIRGINIA DEPARTMENT OF TRANSPORTATION ADD INTO THE SECONDARY SYSTEM OF STATE HIGHWAYS A NEW PORTION OF ROUTE 1948 AND ABANDON THAT PORTION OF ROUTE 1948 VALLEYPARK DRIVE THAT NO LONGER SERVES THE PUBLIC NEED. WHEREAS, Route 1948 refer to an attached form SR-5(A), has been altered and a new road has been constructed, and WHEREAS, the Roanoke County has provided with a sketch, depicting the addition and abandonment required in the secondary system of state highways as a result of this project, which sketch is attached hereto and hereby incorporated herein by reference, and WHEREAS, the new road serves the same citizens as the portion of old road identified by the project sketch to be abandoned and that segment no longer serves a public need, and NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add Route 1948 (ValleyPark Drive) shown shaded on the sketch, to the secondary system of state highways, pursuant to-229 of the Code of Virginia; and BE IT FURTHER RESOLVED that this Board abandon a portion of Route 1948 (ValleyPark Drive length 0.01 miles) as part of the secondary system of state highways that portion of road identified by the sketch to be abandoned, pursuant to §33.1-155, Code of Virginia: BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: _ Yeas: Nays: A Copy Teste: Mary Allen, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File ~r'~,F ~°-P T,y ~" NEW 20' S.S.E. ~~- ~ OREGINAL ~TAX~37.07-1-16 TRACT 30-1 A. 1'~ P.B. 19, PG. 40 D.B. 1552, PG. 885 "' 1 (II NEW 20' W.L.E.\ ~ ~ n _ f I N 3d'42'35° W TT 181.81' NEW 15' P.U.E.~•' ~ :•: :;:. ~ `~ ~ N I ~ f TAX ~~ 37.07-1-16.2 ,p o PROPERTY OF. ' DOMET PROPERTIES LLC. ~ - D,B. 1636 PG. 83l ~ TR ACT 3A P.B. 12 PG. 33 ! o ' I ~_- o n~ EXIST. 15' P.U.E. - "~ m P.B. 12, PG. 33 _ ~ ~ O.D.L. - _ ~ / ~~ ~,~~~ i ~~ NEW 15' P.U.E. ~ ._.:;;~ ~ ,ORIGINAL i TAX~37.07-1- i 6.1 TRACT 3e P.B. 12, PG. 33 i D.6. 1552, PG. 885 EXIST. 15' F.U.E. i ~ ~ F B 12 PG '3 ~ ' .-. ~ ° I i { ~- ` ~ NEXIST. 15'+W.L - (~ w ~ P.B. 1s, ~ , ~~--= ~ O _-~ ,• S 37'14'59° E ~ `-' 78.3' . a to2.s..' ~ ~ S 37'ia'5'? E m Q ~ ~~ ~ ~ =: ~~' w ., t J U J ~ Q ~ Q PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: VALLEYPARK DRIVE LENGTH: 0.21 Miles (Total) PROPOSED RIGHT-OF-WAY ADDITION: 0.007 Acres RIGHT OF WAY: 50 Feet PAVEMENT WIDTH: 30 Feet SERVICE: Existing/Identical Exhibit "A" ROANO~` COUNTY ACCEPTANCE OF A PORTION OF VALLEYPARK DRIVE ~EP~R3'~~'NT 4~' INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION G`03It~TINITY .I~~'VELO~~.£`N?T SECONDARY SYSTEM OF STATE HIGHWAYS ~~ ~ PORTION OF FtiQ~Ty TOLBE ABANDONEDE -~ ~ ~ i ~ ~ ~ ORIGINAL ~ } TAX~~37.07-1-10 Tt~ACT 3D-1A 1 ZD' ~ATERUN~ ~~c~ENT P.B. 19, I PG. 40 I _ - - - - -~ D.B. 1646, PG. 0369 PORTION OF EX. 15' P.U.E. TO BE (/ACA 7FD 1 r:: :::.. .... I = 33~ ORIGINAL ~'. ~: • ~.. ~` ___- '~- TAX 7.07-1-16 Q LINE- - - A PORTION OF VALLEYPARK DRNE •~ TO BE ABANDONED TAX ,3`TR~ CT 3A 16 2 i P.B. >2 PG. 33 J ._ . ~,~: EE .____ ._ ACT 3D-1 ,...' :~ i P.B. 19, PG. ~0 .~ ::.::~ i EX. 20' WATERLINE EASEMENT ~ ~ TOE BE l/ACA TED / ~ / W Y -_ -` ~ ~ ..' ~ ORIGINAL p ~ W TAX,~37.07-;-1 s~ 1 ~u P. B~ 2, PG. .33 p1 ~~ ~ '4 ~ ___._ SOUTH CONCOURSE DRIVE ABANDONMENT OF A PORTION OF VALLEYPARK DRIVE VALLEYPARK DRIVE - A portion of public right of way, 0.009 acres , 80' feet to be abandoned. Exhibit "B" ROANl1KE CDUN2'Y ABANDONMENT OF A PORTION OF VALLEYPARK DRIVE IJ~~'PA.~~'~f~'NT O.F' IN THE VIRGINIA DEPARTMENT OF TRANSPORTATION CO~f~flJNITY ~:~'Y~'LOPh~f~'lYT SECONDARY SYSTEM OF STATE HIGHWAYS ACTION NO. ITEM NO. ~ ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 2000 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda rOUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for May 23~ 2000 The titles of these ordinances are as follows: 1) An ordinance to remove conditions and obtain a Special Use Permit for a religious assembly master plan, located in the 4800 block of Cloverdale Road, Hollins Magisterial District, upon the petition of Bonsack Baptist Church. 2) An ordinance to obtain a Special Use Permit for a day care center, located at 1928 Loch Haven Drive, Catawba Magisterial District, upon the petition of Valley Word Ministries. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. ~~~ 2 STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for May 2~, 2000. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1 through 2, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, ~~ro ~~ Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by No Yes Abs Church Johnson McNamara Minnix Nickens For staff use only ~q'"rye' COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. P.0. Box 29800 Roanoke, VA 24018 ( 540` 772-2068 FAX (540 1 772-21 C8 date received:' received by: application fee: PCr-date: I ~ `~l. = vn~~ Z . Zd~(j c placards issued: SOS date: 'vl C S . G`Y2 c: ~l Z ~ f Z d~'i +--- Case Numher: ~ !! ( i j ~~"' ~ d Check type of application filed (check all that apply): ~ REZONING ~ SPECIAL USE O VARIANCE Applicant's name: Eonsack Baptist Church Phone:540-977-5701 Address: 4845 Cloverdale Road Z;p Code: 24019 Roanoke, Virginia Owner's name: Eonsack Baptist Church ' Fhone:540-977-5701 Address: 4845 Cloverdale Road Zip Code: 24019 Roanoke, Virginia Location of property: Tax Map Number:40.01-1-17; 40.01-1-7; 40.01-1-8 Kingman Road (Route 608) Magisterial District: Hollins Community Planning Area: Bonsack Size of parcel (s): Existing Zoning: R-1 (40.01-1-7 & 40.01-1-8) and C-2 (cond.) (40.01-1-1 15.25 acres Existing Land Use: R-1 (church) ; C-2 (vacant) sq.ft. .. Y~ Proposed Zoning: R-1 and C-2 Foy scarf usz on~y ~ Proposed Land Use: religious assembly Use Type: ~ .. ~ ': ~ Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF N0, A VAnIANCE (S REQUIRED FIRST. Does the parcel meet the minimum criteria for t,e requested Use Type? YES X NO IF NO, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being prorf~re.d with this request? YES NO X Variance ofa S"ectionfs} of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. au v ws v pus v Consultation 8 1 /2" x 1 1 ' concept plan Application fee Application ~ Metes and bounds description <>.« Proffers, if applicable Justification ~~ Water and sa~rver application Adjoining property owners l hereby certify that l am eieher the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and c resent of the own r. Lonsac~ Baptist Chi c~i ~ A , A Owner's Signature: ~t ~~~1,~.LQ Qs~-r-~_r' GLEI~IN __.~.__ FELDMANN DARBY ~ =. " GOODLATTE March 24, 2000 210 1st Street S.W. Suite 200 Post Office Box 2887 Roanoke, Virginia 24001 HAND DELIVERED 540.224.8000 Fax 540.224.8050 ~ John Murphy gfdg~gfdg.com Associate Planner -County of Roanoke Department of Community Development Planning Division 5204 Bernard Drive, S.W. Roanoke, Virginia 24018 Re: Bonsack Baptist Church Dear John: MARYELLEN F. GOODLATTE Direct Dial (540) 224-8018 E-mail mgoodlatte@gfdg.com ~r Enclosed for filing please find the rezoning and special use application of Bonsack Baptist Church. As part of the application, we have included a list of adjoining property owners, metes and bounds descriptions of the affected parcels, and a concept plan. Our firm's check in the amount of $1,241.00 for the filing fee is enclosed. We understand this request will be heard by the Planning Commission on May 2 at 7:00 p.m. In addition to the reduced concept plans which are included with the application, I am enclosing two full-sized copies of the plans for your ease of review. I appreciate the time you and Terry Harrington took to meet with me as the Church was working on this application. I also appreciate your attending the neighborhood meeting held at the Church prior to this filing . Based on our discussions with you and Terry, the Church is submitting its entire master plan for review and approval. If approved, this will remove the old conditions imposed on the C-2 parcel in 1989, permit the Church's proposed development of the C-2 property, and permit a future expansion of the sanctuary on the R-1 property, as shown. We understand that beginning the work on Phase 1 within the special exception period will satisfy the special exception time requirements for the overall master plan. Mr. John Murphy ,~ March 24, 2000 Page 2 If ive can provide you with any further information as you review this application, do not hesitate to let me know. Thank you for your assistance and cooperation. Very truly yours, Maryellen F. Goodlatte MFG:1nh:4435000 Enclosures cc: Bonsack Baptist Church w/encs. ATTACHMENT A: 7 ~ eY~' a Please explain how the request furthers the purposes of the Zoning Ordinance (Section s(j . 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. This request, to eliminate the proffers imposed on parcel 40.01-1-17 when the property was rezoned in 1989 to M-1 (it was later rezoned by the County to C-2), coupled with a special exception to permit use of the property for religious assembly purposes, will permit integrated development of a church use which complements surrounding land uses. The proposed church use for the property furthers the purposes of the applicable zoning classifications by enhancing an existing use which is generally compatible with surrounding uses. Attached to this application are copies of the Long Range Concept Plan for Phases One, Two, and Three for proposed site improvements. ATTACI-LMENT B: Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. By approaching its future needs via a master plan, Bonsack Baptist Church enhances the existing church use in the neighborhood while providing a buffer for both its residential and its commercial neighbors. The comprehensive plan encourages orderly development of properties in a transition zone. The activity of the church enhances the community facilities in the neighborhood. The community values expressed in the Bonsack Community Planning Area encourage the development of planned campus like settings. While not a commercial development, the church, through its master plan, is working toward the future in an orderly fashion, providing an appropriate balance between its residential and commercial neighbors. ATTACHMENT C: Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. Bonsack Baptist Church anticipates that there will be no negative impact on adjoining properties and surrounding areas. The church has already been discussing the proposed Phase II pedestrian bridge with VDOT, whose approval will be required. ~ ~~ Y I M I D 2I I fl d S N R 0~ 3 S 0 H tl O H ~ . ~ ~s~ ~~~ a~ xox.nxo ssisa~s xodsNOS ~ ~ as o i°3° ~°'~ ~ ~a ~~ N~"Id3`JN~~'2i rJNOrI ~ a ~~~- ~yti~ ~ G~'` ~ /,,~`// °~r r ~' n an V'\ a O~ ~ ~~ a~ w~~~~ O ~ F-~ III ~ ~, i lJ ~`n07 d ~ rixtoxtn ~zsxno~ sxoxroa ~~ ~~~ j~~ ~~ H~2if1H~ ySIZod~IS x~~SNOS ~ ~ ~ ~ ~ r~ I= oaaa ~~'~ ~ ~~ ~~ N~'Id ~ 2i ~NO'I ° i ~,. I i \ ~ ~ I/ ; ~~ ~ ~ 6 ~ ~~~ ~~ ~a~ r o~~ of. Oo A ~ W ~ ~ ~ ~~ ~ ~ ~~ -~ ~- o, ,^ ~~~ ~~ ~,. ~ ~ n (1 ~ ~~ } ry P ~O O F- ~ 1 -~ SG497 - -- 12. ^~ A 299.09 M 1 ~.l ~ 4898 0 300 ~ i 493 11. 14. I ~o. 4894 Y4 ~y1.73 4882 290.61 49.1 15. X001 ~. `21 .~~4 ~ ~ . ~ \~~ ~~~,ts7 ~~ ~ +o°o ~s _ o os~ \ 1n 4818_ 6. CD 1&8 ® ~ \ 01~ JQ ~ ~~ •. ,a ~+ \ \ Situp/y Tops.' 9 Avery Row '~ One 272, /nc. 77 Avery Rocv s- .~ 11C C~' 1988 c-*~ I 1 ~ #4~~,~'1988 O a TH ~ Tweeds ca I {9/1988 1 ~~ `~ a i ~O ~~~ 4~. ~~ ~~ fi~ ti~ ~~ ~~ ~ ~~ ,o ~ ao.1o \ os Ira ~~ 10 ao.1 0 D~ ~\~~ ~1 ®'~' \ . 10' y~o.io~ MM 2 L FH ~ U /404 Q / ~~~ ~ ,~ i 1• I~ ~ ~ ~ ~~~ O !~ '- •~'~ w 3, A~4, ROANOKE COUNTY Bonsack Baptist Church DEPARTMENT OF Rezoning -Special Use COMMUNITY DEVELOPMENT Tax Map No. 40.01-1-17, 7 & 8 OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. .. P.O. Box 29800 Roanoke, VA 24018 t 540 ~~z-2osa ;=Ax t54o ~ 772-~ ~ o For staff use only date received:" ~/ `zy ~~ ~ received by: , ~m applicationCe~e: -- PC(6ZA date: «„ z z~ placards issued: ' t' ~ ~oS date: t~ ~ 2 3 , 2 cc~;'a Case Number: ,..---- _~ y ~' p/g V R!g V R!5 V / Consultation 8 1 /2" x 1 1 " concept plan Application fee Application "'~~5~ Metes and bounds description «« Proffers, if applicable Justification '~~'~ Water and sewer application / Adjoining property o4vners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowled e nd cons „of/the owner. a ,f~ Owner's Signature:. , ~ ~, ~ ~`r:'="'~?`~`~'-' f'`''~`"a±~~"" ~~j . ~= ~~ Is the application complete? Please check if enclosed. APPLICATION WILL t`tOT BE ACCEPTED IF ANY Ur THESE ITEMS ARE MISSING OR INCOMPLETE. ' For Stai7` Use Cnly: Case Number App{icant The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the fcllo~wing questions as thoroughly as possible. Use additional space if necessary, Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The project provides for convenience of access and safety, will not contribute to congestion in the public streets, and contributes to a convenient, attractive and harmonious community. The expanding building will adds service to local residents by providing a weekday childcare facility. It will also add opportunities for community involvement. The project does not destroy any historic buildings or areas. The proposed density is in keeping with the neighborhood and complies with the zoning ordinance. The project will not impact surface or groundwater resources. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County 'Comprehensive Plan. The daycare facility will be within the existing facility and the new extension designated "community activity center". The Comprehensive flan lists churches among desirable land use types within Community Activity Center areas. The proposed plan conforms with the Land Use guidelines in that it protects the residential neighborhood from disruptive impacts of land use changes. The scale of the project is in keeping with the site and the neighborhood. Please describe the impact(s) of the request on the property itself, the adjoining properies, and the surrounding area, as welt as the impacts on public services and raciiities, including water/se~Ner, roads, schools, parks/recreation, and fire/rescue. The proposed project will have minimal impact on the adjoining properties with regard to water, sewer, roads and firelrescue. Facility will be more utilized during the week, but still not to the point of seating capacity, so there will be little outside effect. The daycare will be located in the expansion that is currently under construction. The expansion itself will not be seen from the road and will not change the storm water run-off to a great degree. Fire/rescue plans will be maintained with adequate water pressure for emergency. 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ACAD ~ 970616Z CHKD: RGL CATAWBA MAGISTERIAL DISTRICT consulting Engineers • Land P~enners ROANOKE COUNTY, VIRGINIA P.D, Box 7566 RDANOKE. VA. 24019 (540)366-4800 D ,26 25D 5GO 1000 -,, as '~ $~ ~~ b* ~~ ~~ ~g mg z ~~ `z z° f a, ~.~.. l i s I i x ~ ~ i ~ ~ ~~$ ~ , ~ z ~,~~ / i / ,/ ~, ~ / /~ ~ ~ ' m ~ y~o _._.__/ ~ ,~ ~, ~ ~ d -' ____~ ~- T ~ ~y ~ i K o ,~ ~ .~~ ~ \ ~ /, _, - ~ _ _~ --- -~._ ~~ ~ ~ ~ o ~-~ ,i ~~ ~ ~~ , ~ n ~~ N ` m ~ ~'~ ~ ` O ~u~ ~°o $ ~~ ~ a ~~ ~G °s n `~~\ n n ~ d 9n ~ A I ~~ +~ ~yy k () y Y f ~4 ~ ~ ~ ~ \ ~ SPECIAL USE PERMIT APPLICATION _ ~ ~ N ~ ~ DAiE: JULY 25. ,997 SCALE: t" = Z50' VALLEY WORD MINISTRIES aoB Nc.:9;06,6 DRAWN BY: IAMB LOCH HAVEN DRIVE engineering c o . ACAD ~: 97C616Z CHKD: RGL CATAWBA MAGISTERIAL DISTRICT consuttin® Engineers • Lend Planners ROANOKE COUNTY, VIRGINIA p_0. BOX 7566 ROANOKE, VA. 24014 (540)366-4800 0 ,25 250 SCD ~~~~ 3a~o +, ~J ~ ~ x/362 z^~ i ~, .L. ~, 9L 9 I ~~~~'o , -~ pw // ~ y~~ t, O ' • ' ' DINN~J 0..i ~' {WOODS rr+£a M ~ ~ do ~E1 WOCY~~ ~ £ ~fii ..- ~/ ~~r Q~ nQ?`'~' G0. c~ I;~` ~~~ ~J~N W I ~! C'~`~ a° _~~ QG~' 0 6 Cnc _;;<~t'~ . ~ X81 -~ -W. `A1LLDV~ o+ 5 e 62 ' .w~, t EH uG`~`~`~`{~ ESATES ...°4 ~' ~. NORTH F• i $a~ Mop 23.04 f •200' ~' ' / j,., 6 ' 2.19 AefDl ICI 5+~~ 1.%A<lCl 7 ~~ j103 1.93x 8 ~~ 1.334< 9 sasx ~~ I~ 3 1634 y ~. 4 \ u.a Aa ~~ 7 ~~~ 7 AEXa 69<sc ~o ~~ /~° O` ~a ~'c \ ~• y. \ A 'L 69 A< Flo ~ \ ~O ~ I.DSAC / ~ I~ a< ~ ° ... „°' 3 ~ o PIO 76.10-114.2 I'~100' -~ ~i 1 ~ i 19 ~ ~' VALLEY WDRD ~~9INISTRIES . _ DEF.~?T'~iiT OF PLA?vN2\'c _ SPECIAL USE PERMIT "• PND 7ANIlvG 36,07-1-4, 1. ~ :> ~.I, . . r .~ ACTION # ITEM NUMBER '" 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: APRIL 25, 2000 AGENDA ITEM: REQUEST TO VACATE A PUBLIC 20' DRAINAGE EASEMENT AS RECORDED IN PLAT BOOK 22, PAGE 172, LOCATED ON LOTS 9A AND 10A OF WEXFORD, PHASE III. COUNTY ADMINISTRATOR'S COMMENTS: The petitioners, Wexford of Roanoke, Inc. and Jackson Associates, Ltd. of Virginia, are requesting an Ordinance to vacate the 20-foot drainage easement and remove the encumbrance on Lots 9A and 10A. Mr. Ron Jackson, President of Wexford of Roanoke, Inc. and Jackson Associates, Ltd. of Virginia, owner of Lots 9A and 10A of the subdivision being currently constructed as Wexford, Phase III, has requested that the 20' drainage easement, shown on the attached map, be vacated. This subdivision was originally created by Plat Book 18, Page 125, and these lots further revised by Plat Book 22, Page 172, located in the Windsor Hills Magisterial District. This easement was created for reducing the run off into the public right-of-way of Montague Way. The developer has provided information showing that with the development of Lots 9A and 10A, the current drainage easement is not needed and the storm water from these lots is being adequately handled by the existing storm drain system located within Montague Way. The current location and its required drainage ditch would be an encumbrance to the driveways and front yards for the residential owners of these lots. County staff has field inspected the subject easement and found that the vacation of such easements is acceptable. 1 ~ •r f .l G-/ The first reading of the proposed ordinance is scheduled for April 25, 2000, and the public hearing and second reading is scheduled for May 9, 2000. No County funding is required. The Department of Community Development recommends that the Board of Supervisors approve an Ordinance to vacate this easement in accordance with Chapter 22, Title 15.2-2272 (2), Code of Virginia 1950, as amended. SUBMITTED BY: ~~-~- Arnold Covey, Director Department of Community Development Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: c: Paul Mahoney, County Attorney APPROVED BY: Elmer C. Hodge County Administrator VOTE No Yes Abs Church Johnson McNamara Minnix Nickens 2 .r Vr, b W N -' ; ~. m A ~ '~r~ 11 u; cn r, ~4 ~~ o y , yN a~ ~d, y, v Pomc,#naNO~ ~ ~~SY bpr~~" ~ ye _ ~ ~_ ~ ``~ sr , ~n1 M ~ ' "~~" y ~ ~.~ ~; ~~ , a ~ ~ d ~ .~ ~~~'~ •~0 w ,~ A m ~~ ~ i [ r 0 b~ ~ ^~ ~ ~~f ti y~ ~` ` ~ ~ ~ ~• ~ g N a ~`~ ~~ ~ ~ 8 ~ .~~ ~ er r - , 3` ~C N t ~ ~`~' ~ LAA~ Y~ . ~ ., . t ~ ~a ~. s O \„~' ~ty, ?~ s.. 0 _ a~ co ~ s~w ~ V ay ~ '~ ~ ~ ~~. ~ Q ~~4 w'~i ~ ~ ~ - e ~- 'P Yll~c3'~ p A~ m w a- w '~ '' f~ h p M ~ k ~. y ~ ~ ~ !~i .4i ~i ha. o q0 55ce ~~f ~~ ~ G, ~ v 'viGv ~~ ~ a ~ ~ P ~ a ~~~ ~ r ~- p h ~ ~~~. ~ S~III W ~ ~ ~~ ~ T ~, `~ m ~t7J rpa~~ O ~ ~~~ y~y,, ~ O~ yob ~ ~~~. ~ 1 ~ ~ ` ~ ~ ~N.~ ~Nn / m ~ ` b / ~ ~.n +~.~ $ ° ~ vWo~JUWCi~U NNN8~O~~T ~~ ' s e~'s~~~~W ~ ~~~~~ws~~ ~~ W ~N~~o~~i L: S'.+ vp NY VUm w W~oN ~~Dt N AU I { p (..~~ ( p ,DW ~W,ppl~l, V,6 ~ ~~o ~ ~ ~ ~ ~ ~~ ww ~ pp ~ pp ( y ~ p gvT~ON ONNF ~~ h~N~ ~~ ~8!~$W~?~ _ ~~ ~ ~~_~5~~ NNy /1 ,O tAH r,~N $OQ~ , ~rfi~~pfdf~ftdrC G-~ ~-P AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 ORDINANCE VACATING AN EXISTING 20-FOOT DRAINAGE EASEMENT ON LOTS 9A (TAX MAP NO. 86.03-8-9), OWNED BY WEXFORD OF ROANOKE, INC., AND LOT l0A (TAX MAP NO. 86.03-8-10), OWNED BY JACKSON ASSOCIATES LTD. OF VIRGINIA, AS SHOWN ON LOT LINE ADJUSTMENT PLAT FOR WEXFORD OF ROANOKE, INC., RECORDED IN PLAT BOOK 22, PAGE 172, AND CREATED ON SUBDIVISION PLAT OF WEXFORD, PHASE III, RECORDED IN PLAT BOOK 18, PAGE 125, AND LOCATED IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled `SUBDIVISION PLAT OF WEXFORD PHASE III', dated February 13, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 18, page 125, atwenty-foot (20') drainage easement was dedicated and shown on Lots 9 and 10; and, WHEREAS, Lots 9 and 10 were subsequently resubdivided into Lot 9A and Lot l0A by plat entitled `Lot Line Adjustment Plat for Wexford of Roanoke, Inc., Combining 0.153 Acre From Tax Map #86.03-8-10 (Lot 10) With Tax Map #86.03-8-9 (Lot 9), Wexford -Phase III ...', dated October 14, 1999, and of record in the aforesaid Clerk's Office in Plat Book 22, page 172; and, WHEREAS, the Petitioner Wexford of Roanoke, Inc., is the current owner of Lot 9A, Wexford Phase III (Tax Map No. 86.03-8-9), and Jackson Associates Ltd. of Virginia is the current owner of Lot 10A, Wexford Phase III (Tax Map No. 86.03-8-10); and, WHEREAS, the Petitioners have requested that, pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate the existing 20' drainage easement extending across Lots 9A and 10A, shown highlighted on the `Easement Vacation Plat for Wexford ofRoanoke, Inc., and Jackson Associates, Ltd., Showing the Vacation of 20' Drainage Easement Crossing Lots 9A and l0A'; and, WHEREAS, this vacation will not involve any cost to the County, and County staffhas field inspected the subject easement and determined that the requested vacation is acceptable; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 25, 2000; the public hearing and second reading of this ordinance was held on May 9, 2000. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors ofRoanoke County, Virginia, as follows: ~~ That the existing 20' drainage easement, extending across Lots 9A and 10A, designated as " 20' D.E. TO BE VACATED (P.B. 18, PG. 125)" and shown highlighted on the `Easement Vacation Plat for Wexford of Roanoke, Inc., and Jackson Associates, Ltd., Showing the Vacation of 20' Drainage Easement Crossing Lots 9A and l0A', dated April 11, 2000, attached hereto as Exhibit A, said easement having been dedicated by subdivision plat entitled `SUBDIVISION PLAT OF WEXFORD PHASE III', dated February 13, 1995, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 125, located in the Windsor Hills Magisterial District ofthe County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). G:\ATTORNEY\VLH\AGENDA\VACATE\We~d'ordIII.Jackson.wpd 2 Action No. ~~~ Item No. ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri125, 2000 AGENDA ITEM: Ordinance authorizing the release of a restriction requiring continuation of use of park area by the community which was imposed on property conveyed to the Church of God of Prophecy - "Old Catawba Recreation Center" COUNTY ADMINISTRATOR'S COMMENTS: Q~~cv~~ SUMMARY OF INFORMATION: In 1986 Roanoke County received an offer from the Church of God Of Prophecy to purchase the "Old Catawba Recreation Center" fronting on Route 698 and containing 2.8 acres (Tax Map No. 7.00-1-59). The congregation wished to make repairs to the building and use it as a church. The offer included a desire to allow the community to continue to use the park area. A restriction was placed in the deed to the Church reserving the right to continue to use the park area for park and recreational purposes for the benefit of the citizens in the community. The Church now desires to expand their building and build a parsonage. The proposal is to expand into the park area. The Church is requesting that the County remove this restriction from their property. This action requires the adoption of an ordinance authorizing the removal of the restriction. The first reading and public hearing of the ordinance is scheduled for Apri125, 2000; and the second reading is scheduled for May 9, 2000. FISCAL IMPACTS: None. STAFF RECOMMENDATION: Staff recommends the adoption of the attached ordinance authorizing the removal of restriction. Res ectfully submitted: i Paul M. Mahoney County Attorney ~ -~, Action Vote No Yes Abs Approved () Motion by Church Denied () Johnson Received () McNamara Refereed () Minnix to Nickens U:\WPDOCS\AGENDA\Realest\old-Catawba-rec-center2.wpd ~`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 ORDINANCE AUTHORIZING THE RELEASE. OF A RESTRICTION REQUIRING CONTINUATION OF USE OF PARK AREA BY THE COMMUNITY WHICH WAS IMPOSED ON PROPERTY CONVEYED TO THE CHURCH OF GOD OF PROPHECY - "OLD CATAWBA RECREATION CENTER" LOCATED ON ROUTE 698 WHEREAS, Section 18.04 of the Roanoke County Charter provides that the conveyance of any interests in real estate of the County be accomplished by ordinance; and WHEREAS, the first reading and public hearing of this ordinance was held on Apri125, 2000, and the second reading of this ordinance was held on May 9, 2000; and WHEREAS, certain property was previously conveyed to the Church of God of Prophecy and a restriction was placed on this property at the time of conveyance. The Church has requested the release of this restriction; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the restriction placed on property conveyed to the Church of God of Prophecy that the "park area would continue to be used for park and recreational purposes" asset out in the deed from the Board of Supervisors of Roanoke County to the Trustees for the Church of God of Prophecy of record in Deed Book 1237 at page 1984 be, and hereby is, released; and 2. That the County Administrator is hereby authorized to take such actions and execute such documents as may be required to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 3. That this ordinance shall take effect from and after the date of its adoption. U:\WPDOCS\AGENDA\REALES71old-Catawba-rec-center-ord.wpd • 50. o ~ .. ~~ 0 49. .~e~s~ ; ~~ 42.11 Ac. O 3 8 • ~ .~-•~ O,~ 2.40 A 1~ 5246 ,~ 5299 S> 5283 ~~ 5287 ~ 5268 1 C •~ ~' 49-.9 ~- ~ 40:'-~ -`''° •• ~ ~o A~ 5J05 ~ 4 .`~-~ - x°530 g ~ ~a`DO -9~,- i 5331 ti 4.4 . = '/'5.113 `~ ~• p~v' 7 . Q 9 . '~ `y1~1 s`t~,~ ~ ~ U 2t 60 Ac. 2.94 Ac. 45. 437 ~ ~ ,s`r'c ~ 8. ~• 46.1 1°° ~•~ 1~~ 5.1.0 ` g o ~ 46. ~~ s ,~,; ~. l~ q ~ Ai' 36 . 526' 'I . '0 3.79 Ac. • .s `' °°, ~ • , : ~iD o p ~~•••,~'~~ !sift .o , .sz 1p` • 1 5 00 Ac. 0 ., - .~s , ~~ ~ 55. 47..s> 9 ,~~ •~s ~i' 6 s ~ 4 37. ••ti~ ~.~ .5 4• 5.00 Ac. ., 4.00 Ac. • ~~,m ,~ 8 5.00 AC. D) • `~oa,'., ~ , 64. a~,5-8.~ s.41 Ac.~C) •~os s~9 s 4. P 5442 ~ 8 . ~• 'e ~p ° . 8 "sue ~',`p •9 -~ ~ /, • '°s 1.0o Ac••y~~s4 ~s , h 4.11 v ~ q t~ -$gg1 ~ - ~g'1 S 54 ~•• !~S J,8 } ` .4B . 1 (v J 2 J 45. - °s~' B~cs, '' ~ '•'~ ''~, 4.13 - _ - v~, _ - - y .69 ,'~ - ~• 59. ~ ~" • 54264.1.9 4.17 4.16 4.15 4.14 10.0o Ac. 6 ~,,~, 6 2 2.8 Ac. •• 3.27 Ac. 4.35 4.33 5.00 5.00 ' 'S ~ °~ 547! • 3.1 s Ac. Ac. Ac. Ac. ~~ s~ j 1.17 Ac ~ s A 4,~ 4.18 • ~ 1.83 Ac. 2.00 Ac. ~ -7 3 • 1.0 AC. ~ 1.00 AC. 5209 520J 5187 ~ 5147 I~ ~ ~• 1 ~• 5271 5255 5215 , s 'ate • ... z3s.~s teo~s 5.00 AC. n~~~ 5216 w - •N 5484 547 .. 9 2.27 AC. 5164 w w"'i'S~s? 5141 Church "' g ~ .BB " " • ;• ... of God of O ,48.47. y~ "~ . 5J42 0o Prophecy O ~ ^ ^ ^ ^ (;~ - 48 . COtOYYf~O ~ 5195 ~ ~~~sl ~J • African 5 0. '~sJ ,515 Church 45.82 Ac. ~ ~ OO 49. ~~ s ~ E Cemetery ~'c, •sss ~ ss ss 4 ~ _1~~•` 5126 ~ •- ACTION NUMBER ITEM NUMBER ~-~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 2000 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS The four-year term of Richard E. Evans will expire April 13, 2000 and the four-year term of Buford E. Butts will expire April 27, 2000. Mr. Butts passed away recently. These appointments should represent different occupational or professional fields and at least one member should be a licensed professional engineer or architect and one should be a builder. 2. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year term of Jay E. Gaylor, Legal Representative, James M. Martin, Senior Representative, and one-year term of a youth representative who must be attending a Roanoke County high school. Mr. James Martin has notified the Clerk's Office that he does not wish to serve another term. 3. LEAGUE OF OLDER AMERICANS -ADVISORY BOARD The three-year term of Elizabeth Bogle will expire March 31, 2000. The Advisory Board member is appointed by the League of Older Americans but must be ratified by the Roanoke County Board of Supervisors. 1 /. " 4 TOTAL ACTION AGAINST POVERTY BOARD OF DIRECTORS ,~I ~- 7 Two-year term of Elizabeth Stokes, designee of elected official Bob L. Johnson, expires May 5, 2000. Supervisor Johnson requested that the Clerk contact Ms. Stokes to see if she was willing to serve another term. Ms. Stokes is willing and her confirmation is on the Consent Agenda. SUBMITTED BY: ~• Mary H. Allen, CMC/AAE Clerk to the Board APPROVED BY: ~~ ~ ~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ _ Denied () Johnson _ _ Received () McNamara- _ _ Referred () Minnix _ _ _ To () Nickens 2 ~~ 'J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 RESOLUTION 042500-2 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 25, 2000 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: Confirmation of committee appointments to the Roanoke Valley Greenway Commission and Total Action Against Poverty Board of Directors. 2. Resolution of Appreciation to Gary Everhardt, Blue Ridge Parkway Superintendent, upon his retirement. 3. Request for acceptance of a $23,881 grant from the Department of Criminal Justice Services to continue bicycle patrols. 4. Request from Schools for $315,000 appropriation to the Technology Grant Fund for Student Management Software Grant. 5. Resolution in support of the Virginia Department of Transportation Road Project 0634-080-309, C-501,D-686, Hardy Road. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: m .~/ . ~c.c.~.i Mary H. A en, CMC/AAE Clerk to the Board of Supervisors cc: File James R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance Jane James, Director of Technology Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Arnold Covey, Director, Community Development Paul M. Mahoney, County Attorney 2 A-042500-2.a ACTION NO. ITEM NUMBER ~ r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 2000 AGENDA ITEM: Confirmation of Committee appointment to the Roanoke Valley Greenway Commission and Total Action Against Poverty Board of Directors COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION ROANOKE VALLEY GREENWAY COMMISSION At the April 11 meeting, Supervisor McNamara nominated Charles Blankenship to serve another three-year term which will expire April 8, 2003. TOTAL ACTION AGAINST POVERTY BOARD OF DIRECTORS At the April 11 meeting, Supervisor Bob L. Johnson, requested that the Clerk contact Elizabeth Stokes to see if she was willing to serve another term as his designee filling the elected official position on the Board. Ms. Stokes is willing to serve another three-year term which will expire May 5, 2003. STAFF RECOMMENDATION It is recommended that the above nominations be confirmed. Respectfully submitted, /~ - Mary H. Allen, CMC/AAE Clerk to the Board ACTION Approved by, ~~~ Elmer C. Hodge County Administrator VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied O Johnson _ x _ Received () McNamara- x _ Referred () Minnix _ x To () Nickens _ x cc: File Roanoke Valley Greenway Commission Total Action Against Poverty Board of Directors _._-- ... °~'' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 RESOLUTION 042500-2.b OF APPRECIATION TO GARY EVERHARDT UPON HIS RETIREMENT AS SUPERINTENDENT OF THE BLUE RIDGE PARKWAY WHEREAS, Gary Everhardt became the fifth Superintendent of the Blue Ridge Parkway on October 23, 1977, bringing with him 20 years of professional experience with the National Park Service, including more than two years as Director of the National Park Service, Department of the Interior, and previous positions as Assistant Superintendent for Operations at Yellowstone National Park and Superintendent of the Grand Teton National Park in Wyoming; and WHEREAS, under Mr. Everhardt's leadership, the final section of the Parkway around Grandfather Mountain was completed, visitor traffic increased to more than 25 million public visits per year, and relationships with Parkway neighbors and other agencies were established or enhanced; and WHEREAS, Mr. Everhardt has received numerous awards including the Department of the Interior's Distinguished Service Award in 1985, and in 1990, the National Park Foundation honored him with the Cornelius Amory Pugsley Medal award; and WHEREAS, Mr. Everhardt has actively worked with the County of Roanoke in preserving the beauty of the Parkway and increasing tourism, including helping to facilitate critical Parkway viewshed designations and partnering with Roanoke County to complete the Roanoke River Parkway to Virginia's Explore Park; and WHEREAS, Mr. Everhardt has consistently supported and provided staff resources and expertise to Roanoke County in areas related to utility easements and crossings, and 1 f planning and construction of the Blue Ridge Parkway Interpretive Center. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to GARY EVERHARDT for his many years of service to the Blue Ridge Parkway and his assistance and support to the County of Roanoke during his tenure as Superintendent; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 ACTION NO. ITEM NUMBER "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 2000 AGENDA ITEM: Resolution of Appreciation to Gary Everhardt, Blue Ridge Parkway Superintendent, upon his retirement COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Gary Everhardt has announced his retirement after 42 years of service to the National Park Service. His most recent position was as the fifth Superintendent of the Blue Ridge Parkway. During his tenure with the Blue Ridge Parkway Mr. Everhardt has actively worked with Roanoke County in a variety of projects, including viewshed preservation, the access road to Virginia's Explore Park, and planning and construction of the Blue Ridge Parkway Interpretive Center. The attached resolution will be presented to Mr. Everhardt at the Blue Ridge Parkway Interpretive Center Groundbreaking Ceremony which will be held April 26, 2000 at 10:00 a.m. STAFF RECOMMENDATION: It is recommended the attached resolution be adopted and presented to Mr. Everhardt at the Blue Ridge Interpretive Center Groundbreaking Ceremony. Submitted by: Elmer C. Hodge County Administrator ~ - .. V ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Johnson _ _ _ Received () McNamara- Referred () Minnix _ _ _ To () Nickens _ _ _ ~=' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 RESOLUTION OF APPRECIATION TO GARY EVERHARDT UPON HIS RETIREMENT AS SUPERINTENDENT OF THE BLUE RIDGE PARKWAY WHEREAS, Gary Everhardt became the fifth Superintendent of the Blue Ridge Parkway on October 23, 1977, bringing with him 20 years of professional experience with the National Park Service, including more than two years as Director of the National Park Service, Department of the Interior, and previous positions as Assistant Superintendent for Operations at Yellowstone National Park and Superintendent of the Grand Teton National Park in Wyoming; and WHEREAS, under Mr. Everhardt's leadership, the final section of the Parkway around Grandfather Mountain was completed, visitor traffic increased to more than 25 million public visits per year, and relationships with Parkway neighbors and other agencies were established or enhanced; and WHEREAS, Mr. Everhardt has received numerous awards including the Department of the Interior's Distinguished Service Award in 1985, and in 1990, the National Park Foundation honored him with the Cornelius Amory Pugsley Medal award; and WHEREAS, Mr. Everhardt has actively worked with the County of Roanoke in preserving the beauty of the Parkway and increasing tourism, including helping to facilitate critical Parkway viewshed designations and partnering with Roanoke County to complete the Roanoke River Parkway to Virginia's Explore Park; and WHEREAS, Mr. Everhardt has consistently supported and provided staff resources and expertise to Roanoke County in areas related to utility easements and crossings, and planning and construction of the Blue Ridge Parkway Interpretive Center. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to GARY EVERHARDT for his many years of service to the Blue Ridge Parkway and his assistance and support to the County of Roanoke during his tenure as Superintendent; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. .. A-042500-2. c ACTION NUMBER ITEM NUMBER "~`"" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: April 25, 2000 AGENDA ITEM: Acceptance of a grant by the Police Department to Continue bicycle patrols of selected communities. COUNTY ADMINISTRATOR'S COMMENTS: The Roanoke County Police Department applied for a grant from the Department of Criminal Justice Services. The grant has been approved to continue the bicycle patrols in selected communities to educate citizens on problem solving and community involvement in law enforcement. The grant has been approved by the Department of Criminal Justice Services in the amount of $23,881.00. Local match funds are in the amount of $ 5,970.00. DCJS funds are in the amount of $17,911.00. The criteria of the grant requires $ 5,970.00 in matching local funds. .~ ~""./ The Staff recommends acceptance of the grant from DMV. Respectfully submitted, 1 ~ ~ , J `~ ~- , , rtiit a ~ C"~' ~l James R. Lavinder Chief of Police ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approved by, Mr. Elmer C. Hodge County Administrator Motion by: Harry C. Nickens to approve cc: File James R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance VOTE No Yes Abs Church _ x Johnson _ x McNamara- x _ Minnix _ x _ Nickens _ x cc: File Chief Lavinder A-042500-2.d ACTION # ITEM NUMBER ~-~' ' MEETING DATE: April 25, 2000 AGENDA ITEM: Appropriation to the Technology Grant Fund for Student Management Software Grant COUNTY ADMINISTRATOR' S COMMENTS : ,~Q _tTN,~ BACKGROUND: Chapter 935, 1999 Virginia Acts of Assembly (the 1998-2000 Appropriation Act) authorizes the Virginia Public School Authority to conduct an education technology grant program in the spring of the year 2000. In addition to the previously approved grant of $728,000 for classroom technology, this Act includes a grant of $315,000 for the replacement of administrative and student management systems. Both the school board and board of supervisors approved a resolution in March 1999, to be reimbursed for such purchases. SUMMARY OF INFORMATION: The funds will be used as specified by the grant for hardware and software to replace the Columbia student information system. FISCAL IMPACT: The required local match of $63,000 is included in the operating budget for 1999-2000. STAFF RECOMMENDATION: Appropriation of the $315,000 to the Grant Fund for the purchase of hardware and software for he administrative/student management system. '" ~--- zti~ Jan James Elmer C. Hodge Director of Technology County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied ( ) Johnson _ x _ Received ( ) McNamara_ x _ Referred ( ) Minnix _ x _ To ( ) Nickens x cc: File Jane James, Director of Technology Diane D. Hyatt, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board J.~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON APRIL 25, 2000 RESOLUTION 042500-2.e REQUESTING APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT (0634-080-309, C-501, D-686) HARDY ROAD (ROUTE 634) WHEREAS, the Virginia Department of Transportation held a location and design public hearing on March 23, 2000 for the purpose of soliciting public comments on the proposed improvements to Hardy Road (Route 634). WHEREAS, the Board of Supervisors does hereby approve and support the improvements as proposed to Hardy Road (Route 634) as outlined in Roanoke County's Six Year Construction Plan for Fiscal Years 2000 - 2006. NOW, therefore, BE IT RESOLVED, that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem, Residency Office by the Clerk to the Board of Supervisors. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Johnson, Minnix, Church, Nickens, McNamara Nays: None Absent: None A Copy Teste: '7'Y~.Q.u~ ~. Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON APRIL 25, 2000 RESOLUTION 042500-2.e REQUESTING APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT (0634-080-309, C-501, D-686) HARDY ROAD (ROUTE 634) WHEREAS, the Virginia Department of Transportation held a location and design public hearing on March 23, 2000 for the purpose of soliciting public comments on the proposed improvements to Hardy Road (Route 634). WHEREAS, the Board of Supervisors does hereby approve and support the improvements as proposed to Hardy Road (Route 634) as outlined in Roanoke County's Six Year Construction Plan for Fiscal Years 2000 - 2006. NOW, therefore, BE IT RESOLVED, that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem, Residency Office by the Clerk to the Board of Supervisors. Recorded Vote Moved By: Seconded By: Yeas: Nays: Absent: Supervisor Johnson None Required Supervisors Johnson Minnix Church Nickens. McNamara None None A Copy Teste: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 042500-2,e adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, April 25, 2000. Brenda J. Holto ,Deputy Clerk Roanoke County Board of Supervisors a~ ACTION NUMBER ITEM NUMBER AT A REGULAR MEETING OF THE .BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 2000 AGENDA ITEM: Adoption of a resolution in support of the Virginia Department of Transportation Secondary Road Project 0634-080-309, C-501, D- 686, Hardy Road (Route 634). COUNTY ADMINISTRATOR'S COMMENTS: EXECTIVE SUMMARY: Roanoke County staff requests the Board of Supervisors to adopt the attached resolution so that VDOT maintain their tentative schedule for advertisement for construction this fall. BACKGROUND: In accordance with the requirements of the Virginia Department of Transportation, the Board of Supervisors is requested to adopt a resolution in support of this project before approval is given by the Commonwealth Transportation Board. Hardy Road is currently priority # 8 on the FY 2000-2006, Six Year Secondary System Construction Plan. SUMMARY OF INFORMATION: On March 23, 2000, the Virginia Department of Transportation (VDOT) held a combined location and design public hearing at W.E. Cundiff Elementary School for the Hardy Road Secondary Road Project. Seventeen citizens were in attendance along with representatives from VDOT and Roanoke County. VDOT received fourteen responses with the majority of comments requesting a pedestrian cross walk underneath Hardy Road possibly through one of the three box culverts constructed to handle Wolf Creek drainage. z ~ . ~~ Since the Wolf Creek Greenway crosses Hardy Road at Wolf Creek, VDOT has agreed to provide a pedestrian cross walk with proper curb cuts, pavement marking and signage at this location. VDOT did investigate the possibility of using different types of structures to cross the creek, but because of the FEMA regulated flood plain and the existing topography, any design other than what is being proposed would significantly increase the cost of the project. ALTERNATIVES AND IMPACT: Conducting the public hearing involves no expenditures of County funds. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the attached resolution supporting this project. Arnold Covey, Director Department of Community SUBMITTED BY: Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: APPROVED BY: ~rnw mer C. Hodge pment County Administrator Copy: Paul Mahoney, County Attorney VOTE No Yes Abs Church Johnson McNamara Minnix Nickens 2 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON APRIL 25, 2000 RESOLUTION REQUESTING APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT (0634- 080-309, C- 501, D-686) Hardy Road (Route 634) WHEREAS, the Virginia Department of Transportation held a location and design public hearing on March 23, 2000 for the purpose of soliciting public comments on the proposed improvements to Hardy Road (Route 634). WHEREAS, the Board of Supervisors does hereby approve and support the improvements as proposed to Hardy Road (Route 634) as outlined in Roanoke County's Six Year Construction Plan for Fiscal Years 2000 - 2006. NOW, therefore, BE IT RESOLVED, that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem, Residency Office by the Clerk to the Board of Supervisors. Recorded Vote Moved By: _ Seconded By: _ Yeas: Nays: A Copy Teste: Mary Allen, Clerk to the Board 1 ACTION NO. ITEM NO . ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 2000 AGENDA ITEM: Request for Joint Worksession with the Roanoke County Planning Commission to Discuss Off-Road Greenway Priorities. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: At the request of the Board of Supervisors in 1999, staff has analyzed off-road greenway trails in Roanoke County for the purpose of establishing and prioritizing funding initiatives. This work was done in coordination with adjoining localities, including the Town of Vinton, City of Roanoke and City of Salem. Factors used in prioritizing greenway projects included linkages to other greenway projects either within the County or in an adjoining locality, recreation and education benefits, availability of right-of-way, ease of construction, anticipated amount of usage, environmental protection and public and political support. These factors were each given a numerical score and each greenway was evaluated in the field. Rough cost estimates were generated based on previous greenway construction experience and the field evaluations. The top five greenways are as follows: Roanoke River west of the City of Salem and east of the City of Roanoke to Explore Park, Extension of Wolf Creek Greenway from Stonebridge Park north to the Blue Ridge Parkway, Carvin/Tinker Creek Greenway from the City of Roanoke to Hollins University, Glade Creek from the Town of Vinton to Vinyard Park and Mudlick Creek extending the existing Garst Mill Greenway Trail to the new high school. Coordination with adjoining localities was accomplished through the Roanoke Valley Greenway Commission. Roanoke County is the first locality to conduct this type of analysis and ~~ 2 prioritization of greenway trails and our model is now being used as a prototype by the City of Roanoke to conduct a similar study. A Resolution of Support from the Planning Commission is attached along with a chart depicting a proposed schedule, cost estimates and funding alternatives for each of these top five priority greenway trails. STAFF RECOMMENDATION: Staff recommends as follows: Schedule a joint worksession with the Planning Commission on June 13, 2000 to review the study results and discuss funding commitments and alternatives. Respectfully Submitted, Approved, Ja et Scheid, Senior Planner Elmer C. Hodge Department of Community Development County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Church Johnson McNamara Minnix Nickens K- ~ A REGULAR MEETING OF THE PLANNING COMMISSION OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 21, 2000 A RESOLUTION OF THE ROANOKE COUNTY PLANNING COMMISSION ESTABLISHING OFF-ROAD GREENWAY PRIORITIES WHEREAS, in 1999 the Roanoke County Board of Supervisors requested that the Roanoke County Planning Commission analyze off-road greenway projects in Roanoke County for the purpose of establishing and prioritizing funding initiatives, and WHEREAS, the Planning Commission convened a subcommittee to study all the off- road greenways in the County and develop a methodology to prioritize the top five greenways, and WHEREAS, this subcommittee coordinated with the City of Roanoke, the Town of Vinton, the City of Salem and the Roanoke Valley Greenway Commission; and WHEREAS, the subcommittee considered such factors as linkages to other greenways and public parks, right of way availability, public support, ease of construction, safety, anticipated use and environmental protection and have determined that Wolf Creek Greenway- north, Roanoke River Greenway -east and west, Carvin/Tinker Creek Greenway, Glade Creek Greenway and Mudlick Creek Greenway are the top five off-road greenway projects in Roanoke County, and WHEREAS, the subcommittee has calculated some preliminary cost estimates and suggested some tentative funding strategies for these top five priority projects, and WHEREAS, the Planning Commission has reviewed the project methodology, the cost estimates and funding alternatives; BE IT THEREFORE RESOLVED, that the Roanoke County Planning Commission recommends these off-road greenway priorities to the Roanoke County Board of Supervisors for their review, approval and consideration of funding in the FY2001 budget and future budget cycles. -, ._ -'ter%~ ' ~ , ,, ~ ~. ~~'~{A. K~jl~'~ obinson, Jr., Chairman Roanoke County Planning Commission A COPY TESTE: ~, ` Terrance L. Harrington, ~ retary Roanoke County Planning Commission W J W S U Q Z W. W C7 0 LL LL Z U W Y O Z Q Q ~ ~ w- c c ° :~ O N O C O (6 N N U N V ~ O .C N U N ~ _ N E r C N ° _ C E -Q o C (6 ~_ > O ~ CO C _ C C O O N I f6 ~ ~ t l7 ~ C` 69 N m O~ W O Q O N ~ i N ~ ~ ~ ~ } ~ ~ O) ~ Q7 N ~ N ~ N N C ~ N ~ ~ 3 V n ~ _ ~ ~ cn O } N O W O E O C U O ~ O u. ~ F a ~- a w a a. :7 C ~ C ~ C IB E 7 N ~ o (D > (4 ~ o ° ° W o ' '~~ . '~ w .L - ~ '~ o ~n o U ~ « ~ sv ea ~ 0 N ~ .m N ~ ~ '"' N C ~, N N U rA ~ •~ • I- C N ~ N - ~ n ~ ~ ~ 3 ~ ~ '~ ~ .~ ° -ca 3 w ° O ~ D-'N m o-.. C W w U w y OU (0 O t/1 j ,~ ~ ai - U -~ a~ - o O m a ~~ °~ - U~ ~ ~ ° .... ~ o C N o CJ ~ o in O - N~ ~ Q. N ~ E O C N C O N N> H O _ M J ~ C W C~ O Q fn ° O C~ U U N 'O c C '~ N ca Q o w ~ CJ ~. ~ N O c E N =° O_ °~ C U ~ ~ Y ~ ~ 0 ,~ N ~ > C6 3 ~ `o U ° m L .1 ° ~, ° y ° >_ ~ ~ m c ~ ~ o ,~ o ~ -° _ 3 ~ E ~ m ~ m _ U .a ~~ w o ° N ~' a tNll O C `~' U w-- ~ ° N O C U O N ~ U L ~ V ~ fD O U ' O N "T' 't0 ~ ' C O ° _ 3 C O O_ ~' ~` ~ ~ C U ~ ~ C E ~ ~ w -o 4J ~ co O ° N ~ E r ' X m -p m m m C C~ x U X~ °- -~ C O F`_ ° O N C ~ C~ C U C .~. O ~ a '~ C ) c ~ T m - = N CO ~ . E ~ .N a . g .N ~ c ~ - ~ cn a . O - v ~ 3 N ° ~. O L O > L 'C9 X c0 ~ (9 (UO N (L Q ~ X U U F- E U F- H W U c U w? E I- ~ 'o W~ c 0 ~ O U i O N C`7 O O 'ct O (O O O N O N O O N N 0 ° o N U 0 c ~ O N O O M O M O O C • O N O O N N O N O N O N ~ C W C ~ ~ O O O O d ~ O N O O w ~ w 1 ° ° ~ U Z ~ m > O Y Y O T ~ ~ ~ ~ ~ U c a o c ~ ~ U _ C7 ~ 2 ~ U C7 ~ O .N .~ T ~ "O (6 .~-~ In ~C .~ ~ = dS c C ~ ~ o `~ '~ w ° ` C a .N ~ ~ C ~ ~~ O ~ C ~ Q1 N Q U C N O i E C ~ C O ~ ~ ~ c '~ -o m ~ o ~- ~ ~~ n •~ C C ~ ° ~ U n ~ ` ~~ c y ~ ~ O ~ W U K-~ O O `m POAN ,~ F ~ ;#., ~; ~ Z t , ~ o a 78 8 AGENDA ITEM NO, ~ APPEARANCE REQUEST PUBLIC HEARING SUBJECT: ORDINANCE ~~TIZEN COMMENTS ~, ~~~:~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /.4 GREE TO AB/DE BY THE GU/RELINES L/STED BELOW; ~ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall ale with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: v~ t' , S~-. ---~ , ADDRESS: ~, SJ ~q,~t -~,~ ~~ PHONE: ~ ~"l - ~j ~ ~~ ~~ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIlZGINIA of General Amount Fund Revenues Unaudited Beginning Balance at July 1, 1999 $6,750,027 5.94% Results of Operations for 1998-99 1,058,946 Audited Beginning Balance at July 1, 1999 7,808,973 Oct 12, 1999 Consultant for regional refuse collection study (17,558) Feb 14, 2000 Hardy Road bikeways and sidewalks (3,000) Aptil l 1, 2000 Supplemental agreement with Advance Auto (350,000) Balance at Apri125, 2000 $7 438,415 6.54% Changes below this line are for information and planning purposes only. Balance from above $7,438,415 $7 438,415 6.54% ~, Note: On December 18, 1990, the t3oard of ~uperv~sors aaoptea a go~u 5~a~cui~u~ ~~ ~~« ~~ General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1999 2000 General Fund Revenues $113,709,991 6.25% of General Fund Revenues $7,106,874 Respectfully Submitted, ~~ ~. ~~ Diane D. Hyatt Director of Finance Approved By, Elmer C. Hodge County Administrator M:\Finance\Common\Board\Gen99. WK4 ~~~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Balance from June 22, 1999 Boazd meeting Dixie Caverns Recovery Sale of land and equipment during 1998-99 Unaudited Beginning Balance at July 1, 1999 Nov 9, 1999 Transfer from General Fund for 1998-99 expenditure savings (with $40,646 reserved for pending rollovers) Sept 14, 1999 Advance Auto performance agreement (This money will be reimbursed to the capital fund from future tax collections) Oct 26,1999 Purchase of land adjacent to Vinyazd Pazk II Feb 29, 2000 Blue Ridge Pazkway Interpretive Center Balance at Apri125, 2000 Respectfully Submitted, ~~,~, ~~ Diane D. Hyatt Director of Finance Amount $11,042.93 137,500.00 354,643.16 503,186.09 384,832.00 (226,650. (41,000.00) (300,000. $320,368.09 ~ Approved By, ~~~~ Elmer C. Hodge County Administrator M:\Finance\Common\B oard\Cap99. WK4 //A""'~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA From 1999-2000 Original Budget 27, 1999 General Fund share of VACO/ VML assessment for AEP negotiations July 27, 1999 Green Hill soccer field 21, 1999 Presidential primary election Dec 21, 1999 Overtime for Ft. Lewis Mountain fire Balance at April 2s, 2000 Respectfully Submitted, ~V ,Lc<~ ~~ Diane D. Hyatt Director of Finance Approved By, /~Zrs~ Elmer C. Hodge , - County Administrator 12,223.1 s ~ Amount $100,000.00 ~ (4,749.00 (47,000.00 (1 s,410.00 (20,617.8s M:\Finance\Common\Board\Board99.WK4 ~--y FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIlZGINIA Amount Savings from 1996-97 debt budget $670,000.00 Transfer from County Capital Projects Fund 1,113,043.00 FY97-98 Original budget appropriation 2,000,000.00 June 23, 1998 Savings from 1997-98 debt fund 321,772.00 FY98-99 Original budget appropriation 2,000,000.00 FY99-200 Original budget appropriation 2,000,000 Less increase in debt service (1,219,855) 780,145.00 November 9, 1999 Savings from 1998-99 debt fund 495,363.00 Balance at Apri125, 2000 $7,380,323.00 The following funds have been temporarily advanced from this fund will be reimbursed with future bonds issues: Balance from above $7,380,323 Land purchase and site work for new South County high school (4,000,000) Science Labs (2,170,600) $1,209,723 ote :These advances will be reimbursed with the 1999 Fall VPSA Bond Sale. Respectfully Submitted, ~~ ~.-~ Approved By, f,~- /-~ Diane D. Hyatt Director of Finance Elmer C. Hodge County Administrator M:\Finance\Common\B oard\Schoo199. WK4 ACTION # ITEM NUMBER ~ °~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTYADM(NISTRATION CENTER MEETING DATE: April 25, 2000 AGENDA ITEM: Accounts Paid -March 2000 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: Payroll 3/3/00 Payroll 3/ 17/00 Payroll 3/31/00 Manual Checks Voids Direct Deposit Checks $4,484,379.61 $582,084.94 $225,138.10 807,223.04 527,290.10 211,096.44 738,386.54 529,338.55 202,626.80 731,965.35 4,632.40 4,632.40 (2,726.28) (2,726.28) $6,763,860.66 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: ~~~ ~~ ~~ Diane D. Hyatt Director of Finance /~~a"'~ Approved Denied () McNamara Received () Church Referred () Johnson To () Minnix Nickens No Yes Abs e• ACTION NO. ITEM NUMBER ~~ ~p AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 2000 AGENDA ITEM: Report of Claims Activity for the Self-Insurance Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In accordance with the Self-Insurance Program, Ordinance #61494-4, Section 2-86.C, attached is the Fiscal Year to Date claims activity and status report including the Third Quarter which ended March 31, 2000. FISCAL IMPACT: STAFF RECOMMENDATION: Respectfully ~Cilpmitted, Approved by, Robert C. Jern' an Elmer C. Hodge Risk Manager County Administrator ACTION VOTE Approved ( )Motion by: No Yes Abs Denied ( ) Church _ _ Received ( ) Johnson Referred ( ) McNamara To ( ) Minnix _ _ Nickens g:\riskmgmt\trustees\boa rd. rpt ~~ ~ 0 0 0 o m o 0 0 0 0 0 o rn Z o o m o m o 0 o m o o M W ~ O N O M O O ~ O (O O O I~ 0) ~ to O 00 N } a N ~ N ~ r ~ ~ to (~ i~ ~i o: O H ~~ ~ ~ ~ a a o_ o_ n. o_ a o_ a a ~ d a U ? o: ~ o: o: a: o: o: a: o: o= ¢ ~ o: ~ O O O O O O O O O O O O O ~ Q Q Q Q Q Q Q Q Q Q Q Q Q Q > > > > > > > > > > > > > ~ ~ ~ ~ ~ -o -o ~ ~ v ~ ~ v ~ Q m N m N m N m N a~ N v N a~ fA m fA a~ fA a~ N m !A a~ U) C ~ O O 0 O O O O O O O O O Q U U U U U _ U U U U U U U O ~ w .' o °o ~ N N ~ ~ ~ W ~ ~ D: M } U J 0= Q Q -~ f C O "O N N 3 U ~ N 6 O ~ 01 ~ ~ ~ ~ O ~ Y Q ~ ~ X N ~ W N N O O - -p - "6 N 0) O N Y ~ ~ O ~ ~ >~ .- 0 C m 0 ~ O >~ O ~ N~ :~ O O ~ C O) C~ £~ ~ ~ ~ O W ~ ~O W O ~~ N ~ ~ ~ ~ ~N N i~ d+~ ~ 'D ~ ' N N U O O O N~ O ~D: ~ Z ~ J N~ Q N D: c6 Y v1N N N Q Y N Y ++ N ~ 0_ ON N N Y >' N N Ui ` W W ~ U W 0 aY ~ ~ >•C Q Q~ O Q~ O C i ~Y ~ C ~ O C N ~~ N + + N C p 'a >~ } N p ~ ~ ~ ~ ~ U ~ '~ ~ U "6 ~ ~ D1 N 0 ~ N ~ NC C N >' ~ ~ J ~ O_ N ~ m ~ N 'O C ~ •C C 7 C 4: ~ ~ L w f6 ~ m _0 N ai C7 ~ ~ p m•~ 0 ~ N O O 2 mp ~ ~ ~ ~ ai ~~ O ~ NN ~ U Q U N •L C a~ O ~ ~ c6 ~ ++ f6 O ~ E~ C + ~ 0 i O) ++ M E N ~ Z J Q i U 7 O ' + _ Q7 O- N ~ N 7 J N i "O 7 C N N O) ~ E- ~ N N > J Q O ' N 4 Q'- U W L £ N M Q J ~ Q ~ tl1 N W F c6 C ~. y L N N c6 N ~ U R "0 O II 7 ~ U N ~ 7 Y U W W ~ ~ +' ~ C Y~ f6 ~ O. ip Q N ~ > N ~ Y E O N y CC ~ G > N > U R ~ ~ N ~ U N f6 ~ N N Y 0 N - ~ fA W Z Z Q~ U N ~ d O ~F- Q- ~ Qc6 J -0 0 ~ p ~ ~ = ~~ .II Z y >~ -O ~ i y~ >~0 ~D: N ~ J i W ~ i N r Vie- i N p ~ ~'' ~ NN L N~ ~N i N ~I~ ~ N pQ ~O ~ N ._ ~~ N~ yl~ _ O>~ >f~ p N ~ ~Y >~ > N O p0 U ._ t~ Q ~ J W m O >M In > Z i W D NN tp >, d NO n ~lD 4 N m ~ O N >m >t0 r >N >M » > -N (n~0 ~ f ch _~ ~ F- F- Z w O ~ ~ ~ ~ ~ ~ ~ ~ ~ Q. ~ W W W o0 0) 00 0) 00 W O 0) O O ww W ~ W W ~ ~ W W W O ~ O O Q~ tD I~ (~ W ~ ~ d) d) O M O M W Q N O ~ ~ O O O ~ N ~ N U Q U ~ ~ ~ O O O O ~ ~ ~ O O Q o 0 0 .- O ~ ~ o rn rn ~ O ~ m m ~ ~ ~ °' ~ 0 0 0 0 ~ N M ~ ~ r w rn o ~ 0 o O o 0 0 o O O o o O o g Z 0 0 o O O o o rn O O O O o ~, m ~ ~ ~ ~ ~ ~. /!~._~ O O ~ ~ Z O 00 0) O O O N O m W N O N O 0) O O O O I~ O O 00 l0 O N I~ O O O O O 0) } CU N I~ n O O N r m LO Q (rj (y ~ ~ r N a o: O H m ~N g Z o_ w w w o_ o_ o_ a ~ o_ w a. a U - OC OC o= ~ D: 0: D: 4: ~ D: 0= 0= 0: ~ O O O O O O O O O O O O p U U U U U U U U Y U U U U Q > > > > > > > > > > OC N p ~ -a -a -a ~ v 'a -a ~ ~ v v ~ Q m m m m a~ m a~ a~ m m a~ m c N f0 O N O N 0 M O N O N O N O fA O fA O !A O N 0 fA O Q U U U U U U U U _ U U U U O w Q w p o ~ O ° w o ~ c n N W ~ ~ ~ , m } _ Q ~ N fn ~ U LL L i i ; 0) ~ Z ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ T m y O Z W ~ O > U = U Y 3 fA ~ U (A > > 0 +`+ Q W ~ W W p .~ ~ Y U +`., ~ V C N Y a E' ~ ~ 'O 3 N y N U 'Q ~ ~ Z ~ N C ~ Y U N +~+ U_ N W ~ ~ J 0 L N Q ~ O L L ~ N '~ N V i U_ ~ ++ L U_ (A W W m _ U N L ~ N N ~ N L N L Y U ~ ++ N S N C 0 N ~ ._ N ~ Z Q Q O O) +' O 0 O i ~ N ' ~ ~ O ~ i ~ W J Q ~O ~ ~ "O "O "O N ~ _ O N U Y ` N (A ~ O N 'O E ~ O ~ N 'a N ~ N 'Q ~ O i C O fl O ~ (n ~ N ~ O N N N ~ ~{Z U Y O w . 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A .~~ a~yrssA C®~1[~®I~T~~AILTI-I o f VIRGINIA CHARLES D. NOTTINGHAM COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 232'12000 JAMES S. GIVENS STATE SECONDARY ROADS ENGINEER April 7, 2000 Mr. Elmer C. Hodge Roanoke County P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in March 2000. All additions to and abandonments from the Secondary System are effective the day they are approved by the State Secondary Roads Engineer. This date appears in the far right column of the monthly report. These changes will be presented to the Commonwealth Transportation Board at its monthly meeting on April 20, 2000. If you have any questions or comments about this report, please call Martin Law at 786-7399. James S. Givens ~ r2 State Secondary R ads Engineer JSG/MII WE KEEP VIRGINIA MOVING ,' 0 0 i ~~ ^~'~ 'yao w 0 d "~ of w w o~'i ao V a~ u w a.. W ~ C ~ ~ G~ O Aa ~~ ~= ~~ a HI °o °o °o °o 0 0 0 0 C C M M M M O O O O O O O O N N N N r. o c~ o •~ •~ 0 0 0 0 L O O. " a ~ 0 o ~ a ~ ~ ~ f+ W W °0 R. ~ ~ ~ ~ ~ ~ ~ N _ ~ -I ~-. Y Y ~ ~ ~ z ~ a ~ ~ 3 ~ ~ _ O~ O~ N O ~ a ~ ~ G4 R: R: C~ Cl, ~ Vl \O ~' N v C ~ ~ ~ ~ a z L r+ i a~ ~ Q v ~ .~ b ,~ Ca ~ 7 O ~ x ~ ~ ~ C O .~ .; b .a 0 u .~ a ~n U ~ ~, Q O U O O O ~° a~ 0 0 0 :d :d ~ ~ ~ ~ a a a ~ C q q q O O O O b b b b Q Q Q Q m-z .r ACTION NO. ITEM NUMBER ~" '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 2000 AGENDA ITEM: Status Report on County Projects COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Listed below are status reports on five County projects. If you have projects you would like added to this report, please let me know. REGIONAL FIRE TRAINING CENTER Due to problems with the sprinkler contractor, a new company has been hired to complete the sprinkler project. This has caused delays in some of the work of other subcontractors. It is anticipated that the sprinkler plans will be approved shortly, allowing the work to be completed. This will possibly delay the completion of the project by at least a month (July 2000). The electrical contractor will be energizing the electrical panels this week. The parking lot will be paved this week weather permitting. Various items scheduled for completion include: HVAC, attic insulation, concrete finishing, roof panels for the truck bay, interior walls and installation of windows and doors. The committee is currently securing bids and or quotes on the various items not included in the contract and will begin prioritizing the list as soon as all prices are received. CENTER FOR RESEARCH AND TECHNOLOGY The sewer line approaching the park from Glenvar Heights Boulevard and running to the edge of Phase I, Stage I is 100% complete. The water line approaching the park from Glenmary Drive and running to the edge of Phase I, Stage I is 99% complete. A small portion needs to be realigned which will require approximately one additional week (weather permitting.) 1 /~'I- ~ The entrance roadway from Glenmary Drive into the park is 25% complete. A french drain has been installed at the former small farm pond and other "wet" areas are being addressed. This segment of the project is weather driven and the recent heavy rains are causing delays in the schedule. ROANOKE CITY/ROANOKE COUNTY INTERCONNECT Loch Haven Drive Water Line Extension, Phase II Development plans have been approved and the Virginia Department of Transportation has issued a Land Use Permit for the Loch Haven Drive Water Line Extension. Permission for two staging areas has been secured. APre-Construction Meeting was held on Tuesday, April 11, 2000 with staff from Roanoke County, Roanoke City, and VDOT present. Roanoke City indicated that they should be ready to commence construction on or about May 1, 2000 with completion scheduled for late summer. Montclair Water Line Construction along Cove Road started the first week of April and will be completed by the first week of May. The construction crew will then commence work along Green Ridge Road with final project completion by July 1. The Board of Supervisors has approved acquisition of four easements required for the project. STATUS REPORT FOR THE ROANOKE VALLEY JUVENILE DETENTION CENTER Construction remains on schedule for the Phase I portion of the project. The interior construction is expected to be substantially completed by May 9, 2000. There will still be some exterior and grounds activities after that date. The Department of Juvenile Justice will need to certify the completed space before it can be used and this review is expected by the end of May. Barring unforeseen circumstances, we should be in operation of the Phase I space by June 1, 2000. During June, the contractor will deal with hazardous materials abatement and the work on Phase II should begin July 1, 2000. We are in the process of hiring a superintendent for the facility and most of the other staff have been brought on board and are undergoing training. The budget for the new fiscal year has been adopted and the per diem rate is $118.41 based on 92.5% utilization for the 48 beds to be used during Phase I. An open house is planned for May 12, 2000, from 2:00 - 4:00 p.m. This will not be 2 ~~ ~~ - a formal program, but an opportunity for neighbors and local officials to tour and learn about the facility. A formal program will occur at the completion of Phase II. STATUS REPORT FOR SALEM OFFICE SUPPLY BUILDING AND THE COURTHOUSE PROJECT The Board has asked for a historical recap on this project including the budget planned. On January 12, 1999, the Board of Supervisors approved the request of staff to offer an option to purchase the Salem Office Supply building. This 17,754 sq. ft. building is located at 400 East Main Street, directly in front of the County Courthouse. The second reading of the ordinance was approved to authorize the purchase of the property for $325,000 on March 23, 1999. During the title examination, it was discovered that improvements made to the building by the previous owner encroached on the Main Street Right of Way of the City of Salem. We had to go through the administrative and public hearing process with the City of Salem to have this problem corrected. The City of Salem approved this exchange (abandonment of right of way easement) on July 12, 1999 and we closed on the property on July 28, 1999. MarshWitt has been working with staff to develop the plans for the renovation of the facility. We have just received the full set of plans for review and comment in preparation for the bidding of the construction contract. Demolition of the interior is 60% complete. The budget approved for the renovation is $506,720, which is fully funded. We plan to house the staff of the Court Service Unit from the County Courthouse and possibly some of the grant related positions from rented space in the new building. Some space will be available for dry storage and secure storage; however, because we do not intend to fully finish the second floor, environmental controls for secure storage will not be provided. We anticipate a construction schedule of approximately 18 weeks from the award of the bids for a completion date in late September. This is subject to the availability of mechanical equipment and the overall construction capacity of the winning contractor. Respectfully sub fitted: ~~~ ~ Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Johnson _ Received () McNamara- _ _ Referred () Minnix _ _ _ To () Nickens _ _ _ 3 i m-9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 PROCLAMATION DECLARING APRIL 28, 2000 AS NATIONAL ARBOR DAY IN ROANOKE COUNTY WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and WHEREAS, Arbor Day is now observed throughout the nation and the world, and will be celebrated in Roanoke County on Friday, April 28, 2000; and WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and WHEREAS, trees in our county increase property values, enhance the economic vitality of business areas, and beautify our community; and WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal. NOW, THEREFORE, We, Joseph McNamara, Chairman of the Board of Supervisors of Roanoke County, Virginia, and H. Odell "Fuzzy" Minnix, Vice Chairman, do hereby proclaim April 28, 2000, as NATIONAL ARBOR DAY in Roanoke County; and urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands; 1 ~-y and FURTHER, I urge all citizens to plant trees to gladden the heart and promote the well-being of this and future generations. 2 m-v AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 PROCLAMATION OF APPRECIATION AND CONGRATULATIONS TO THE COSMOPOLITAN CLUB OF ROANOKE UPON THE 35r" ANNIVERSARY OF THE ANNUAL COSMOPOLITAN TRACK AND FIELD MEET WHEREAS, the Cosmopolitan Club of Roanoke, a civic organization, has sponsored the Cosmopolitan Invitational Track and Field Meet continuously since 1966; and WHEREAS, the Cosmopolitan Track Meet will be held on April 28 and 29, 2000 at Salem High School with preliminary events at Glenvar High School on Friday evening, April 28th; and WHEREAS, the first Cosmopolitan Track Meet attracted 115 boys from four area high schools for fifteen events; and WHEREAS, the Cosmopolitan Track Meet now attracts nearly 1,100 boys and girls from 29 area middle, junior high and senior high schools; and WHEREAS, since its inception, more than 25,000 student athletes have participated in the Cosmopolitan Track Meet; and WHEREAS, the annual Cosmopolitan Track Meet has become the highlight of the year for many of the boys and girls in this area who otherwise would not get the opportunity to participate in a major track meet. NOW, THEREFORE, BE IT PROCLAIMED that the Board of Supervisors of Roanoke County, Virginia, does hereby, on behalf of its members and all the boys and girls who have benefitted through the years, extend its appreciation and congratulations to the COSMOPOLITAN CLUB OF ROANOKE upon the 35th anniversary of the Cosmopolitan Invitational Track and Field Meet. ~° t ' w 0 C N ~ O CC y G~ V.. O ++ a 3 ~ o ~ o°~u ~' A ~ ~' i ~ R 7 ~o ~ a ~~ N U • ~ ~ CO L CC ~.' rA C v C~ "~ u d c b rn Crn y c a~ 6~ a~ RS r.+ 0 0 M M O 'L7 d w 0 ~L a s c O O~ O 6~ L O G4 R y Q ~ 3 ~~+ y L ~ is y ,~ 3 C y OA r~ a~ O ~. CC 0 W O C. .'3 O U O i a OD 3 a Gr. 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E"' bb ~. ~ p ~ y ~ ~ .~ Q. ~ w t3. ~ X vVi X ~ Q c~ =~U= WQ Op 0 N ~ 5~ O o ~E N M ~' ~O [~ 00 N 0 0 0 0 0 0 0 O O ao 00 00 00 00 00 0o 0 0 0 0 0 0 0 a~ a, O O y CO F v C R L. V r rv Z j z. v u u L R ~ a~+ ~ 0 9 ~ Y C 7 L a ~ ~ fsl ~ ~' u 00 ~ c ~ 'Q L C H ~ ~ u 0 [~ y L ~' 3 r C 'B O C a ~ ~' x o°'n 0 m 1 ACTION NO. ITEM NO. '"' ~! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 2000 AGENDA ITEM: Report of Status of Proposed Amendments to the Roanoke County Sign Regulations COUNTY ADMINISTRATOR'S COMMENTS: It is my hope that the Planning Commission and Board will give consideration to an appeals process that allow the staff and Board to make exceptions for worthwhile economic development projects and to recognize creative approaches similar to the way we have done zoning requests, PRD's and cluster developments. BACKGROUND• Per the Board's direction, the Planning Commission has been evaluating possible amendments to the sign ordinance pertaining to the location and placement of freestanding signs in C-2 General Commercial Districts. The focus of the Commission has been on drafting an amendment that will allow a commercial business the right to locate a new monument-style freestanding sign (with design guidelines) closer than 250 feet from any existing freestanding sign on the property. This right would be granted contingent upon the business agreeing to modify and replace an existing freestanding sign with a monument-style sign that meets proposed design guidelines. A Commission public hearing on their proposed modifications will be held on May 2, 2000. Board first reading on an ordinance to amend the sign regulations will be scheduled for May 9th, with public hearing and second reading scheduled for May 23rd. STAFF RECOMMENDATION: Staff recommends as follows: That the Board receive this report and offer any comments to staff at your April 25, 2000 meeting. /h-// 2 Respectfully Submitted, Approved, C~~~~ /~ Terrance Ha ington, AICP Elmer C. Hodg Departm t of Community Development County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Church Johnson McNamara Minnix Nickens /v ~ County Administrator's Proposed "Celebrate 2000" Budget for Fiscal Year 2000-2001 I am pleased to present to the Board of Supervisors the first proposed budget of the new century, the FY 2000-2001 Fiscal Plan. This budget builds on the successes of the past and addresses the priorities of our community as expressed by the Board of Supervisors, the School Board, residents, and staff. As we reflect on the accomplishments of recent years and the initiatives that are already under way, we have much to celebrate as we enter the year 2000. Revenue Summary Typical of other local governments in Virginia, our revenue growth continues to be slow, but steady. This is in contrast to high revenue growth at the state and federal level due to the fact our revenue is primarily based on property while state and federal revenues are based on income and general economic activity. Enclosed is a summary of General Government revenues for FY00- O1. FY99-00 FY00-Ol % Change General Government $106,590,750 $111,369,511 4.5% Schools 98,455,079 103,247;046 4.9% Utility Fund 30,583,194 29,351,367 (4.0)% Total County Funds 256,942,544 267,290,894 4.0% Objectives During January, the Board of Supervisors, School Board, and staff from both organizations participated in a joint strategic planning exercise. While strengthening the working relationship between the two organizations, the session also identified numerous objectives to allow Roanoke County to "survive and thrive" over the next several years. The highest ranked objectives, education, economic development, and regional efforts have long been priorities of the Board along with public safety and quality of life issues. There is, however, an exciting new approach to the way we will accomplish these efforts. We will do them together and have formed seven new teams that involve School and County elected officials, staff, citizens, business leaders and representatives of other local governments. Those seven teams are: • Education • Economic Development • Technology Quality of Life • Workforce Development • Regionalism • Image Education and Workforce Development Education and workforce development continue to be our main community priorities and this is reflected in our budget allocations. Our increased local contribution to Schools is $2,855,926, which includes $1,355,926 for FY00-Ol operations and $1,500,000 for future operations of the new high school. This contribution represents 60% of available new local revenues. The above funds do not include the continuing allocation of $2,000,000 to fund debt service and construction costs of School capital projects. This will be the 4"' year we have reserved capital funds and with the addition of the $1,500,000 for operations, the accumulated balance will total $9,078,744. In addition to our contributions to the County Schools, I am proposing funding for construction at Virginia Western in the amount of $96,800 to be taken from year-end balances. The five Roanoke Valley governments have supported construction projects on a pro-rata basis and the other localities have included this project in their budgets. If the Board wished, we can pay this, one third each year for the next three years. _ ~ ~ ,,,-., c.. Economic Development We have long worked toward the goal of increasing the percentage of commercial/industrialtnx base in relation to the residential tax base. This budget addresses several economic development initiatives to further this objective. During the current fiscal year we made the final payment on the Glen Mary site. The payment amount of $1,157,650 has been redirected to development of the park in the proposed budget. By July of this year water and sewer will be at the site, a road accessing the property will be completed, and marketing of the property will be underway. In addition to the development of the Glen Mary site, we are working with several major prospects that have expressed interest in locating in Roanoke County. There is a high probability of recruiting these prospects and I am proposing that we reserve other capital balances for additional incentives that will be needed. We have funded the public/private partnership incentives at the current level of $250,000. We have included funding to the Economic Development Partnership, and the Convention and Visitor's Bureau at $112,500 each to help us achieve our economic development goals. Public Sa, fety During the last several years, we have initiated numerous regional cooperative efforts in the public safety azea including a Regional Fire & Rescue Training Center, Regional 800 MhZ Radio Communications, Inter jurisdictional Arrest Agreement, and Regional Police Firing Range. These agreements are an exciting change in the way we view delivery of services in public safety. We hope to increase these efforts in the future. 2 Fire and Rescue While there are many needs in Fire & Rescue, we have chosen not to pursue the proposal for implementing rescue fees as Roanoke City has done. The Volunteers have requested additional paid staff, building additions/upgrades are needed, and essential equipment must be replaced. In order to meet equipment needs, Chief Burch has proposed lease-purchasing 2 pumpers for Vinton and Hollins and 2 ladder trucks for Fort Lewis and Cave Spring. Funding of $652,000 has been included for vehicle replacement in the Fire and Rescue Department. This funding level is adequate for normal pumper and ambulance replacement; however, the two ladder trucks are in critical need of replacement due to age (20 years old) and replacement cost is $700,000 each. The lease/purchase can be financed within existing funds, with a lease term of 2 years. Interest can be partially offset by reduced maintenance costs, multi-unit discounts, and engineering cost savings by buying all vehicles at one time. This will still leave enough money to continue the ambulance replacement program. To address serious building needs, I am proposing to designate $500,040 of year-end balances to repair or rebuild facilities with the greatest need. Chief Burch has identified the Clearbrook and Mount Pleasant areas because of the age and condition of the buildings and increased calls. It is our hope that this will be another opportunity for regional cooperation with other localities to leverage our combined assets to better serve our residents. I have asked the Chief to prepare more information for a work session in the next few months. During the current fiscal year, we added 6 additional paramedic/firefighters (2 new and 4 from internal reallocation). This allowed 12 hour/day staffing at all 3 urban stations. We are going to consider reallocating staff based on the number and types of calls. Police The Board of Supervisors and School Board have expressed the need for increased security in our schools as the result of recent incidents throughout the country. Currently, the Police Department has a School Resource Officer (SRO) at each County high school. A request has been made for SRO's in each of the 5 middle schools as well. Grant funding from the state is available for these positions and the Police Department will submit the necessary application. Sheriff Holt has also offered to transfer two positions and funding to the Police Department. The County funded three positions in the Sheriff's Office several years ago because of increased work levels. We have learned that the General Assembly included funds for additional deputies and, by formula, Roanoke County is eligible for two new state positions. ~ ~ a ,Q-.~-,~- 3 -~-- Solid Waste Due to actual tonnage increases in the current year, $170,000 has been included to cover tipping fees in next year's budget. Replacement of refuse collection vehicles continues to be a major concern. We currently have a fleet of 10 one-armed bandits. The average mileage on these vehicles is 128,000 miles and during FY99 we spent $43,000 per vehicle for maintenance. Funding of one new vehicle for $165,000 has been included in the proposed budget. However, due to productivity, safety, and maintenance concerns, I want to lease/purchase 6 automated vehicles and 1 rear loader. The annual payments can be made using the existing $165,000 budget and the maintenance savings by eliminating the old vehicles from the fleet. Court Services As the result of the Regional Detention Home agreement, the County has 12 beds available for detention purposes at the renovated facility. We anticipate using these and $260,000 will be needed for next year's budget. Employee Compensation I am pleased that we have been able to include a 4% salary increase for County and School employees. We have also funded an additional $170,000, which is the equivalent of one-half of a percent salary increase, to offset the higher health care rates. Employees will assume an equivalent increase in deductibles and co-payments. We conducted a market survey this year, and discovered that 68% of all County employees are being paid below the midpoint of their salary range, meaning that actual pay is too low. We are experiencing increased turnover in departments throughout the County, and I believe we need to adjust salaries more than 4% in certain targeted areas. Public safety, in particular, has the greatest number of employees who are not being paid competitively. The cost of market adjustments is $500,000 in the Police Department alone, which cannot be accomplished in one year. I am proposing that we correct this problem over the next three years by using an additional $200,000 of the money for salaries and benefits to county employees, for public safety. We will use the remaining funds to contribute as much as we can towards the 4% increases for other employees. I have challenged department heads to contribute to this effort by withholding increases to non-performers and by reducing employee costs wherever possible. If revenues are greater than anticipated, perhaps we can make additional adjustments at mid-year. 4 Year-End Balances: Non-Recurring Expenditures While we have addressed many of the priorities of the Board with this budget, there are several important items that could not be funded within available new revenues. Due to their non- recurring nature, I am proposing to use year-end balances to fund the following items: Upgrade Financial System (Accounting, Budget, and Procurement) **$100,000 GASB 34 -Restructure Financial Reporting Model **50,000 Fire and Rescue building upgrades 500,000 Virginia Western Community College -Site Preparation 96,800 ** Amounts shown are County costs. Schools will participate as an equal partner in project. Again, I am pleased to submit this budget to you for your consideration. Thank you for you support and guidance throughout this process. I believe this accurately reflects the priorities that you have established. If you have questions, please contact me. The staff and I can answer general questions that you may have regarding the School budget but you may want to contact Dr. Weber for specific details. ~ a a m x o °E ~~ aN m O N a~ d d x H o. O N a a~ O x m H N ~ O (~ O ~ ~ r O O ~ N .}.~ = O ~ O O N = L L ~ ~ ~ ~ •n V _ ~ ~ ~ \M .- ~ r V N m x W r~+ l0 ~ f0 N ~ W fQ N e t ~ {~ U O J GJ 7 C ~ o N ~ t O x ~o a~ U N O C 0 d N U ~ ~ r C O O U N ,~' Y "' Attachment 1 r r M w r r N 0 N N 7 C d d f~/ W C~ m t U m /~/-I Attachment 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 d \ \ \ \ \ \ \ \ \ \ \ c c \ \ \ \ \ \ c of MNetCrlrOOrOOrOU~e-f`O)OMNtOt~00 ~ o ~ ~f~{`NNMO(OI~M~Qi~u~ rNMONO~'00 ~3' s r' U 00000000oooooc,oooomv'ro .-- 000000 0 000000000OOO~NO~ 0o0oootn~nO~nOti°0oN (O ~ a ~ {p 00000 tf')p00000 tnOOl,n000OONrN(O~t'r- rNO NMl~I` OO ~ M O ~ ~ L O~~r~cr- ~N r. ... 0 ~ T 000000000000000000 (O`V'r0 ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 GO N O 'a ~, r 00000000000 00~~0001`Md' ~ y d Oi OOOOtrjO000trj~,~jtntnt000I~C0~0~1~ O 00 OOrd'f~00(DOr-1~I~tOtni~CV 1~0~-1`M CO QZ7 O 00rI`Nr00Mt0~'-0(fltorCOtoNC"1tf~rd':O M O m ~•• `O N N O 'd' M T T N r r r ~- 0. ~- ~ ~r 00000000000000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~n ~n O 0000000000000OOO~t70Ott]~N 1~ ~ d O tfjO~tOtl700tf)Ott~O~ tf1(000 ~'f~M NNE O +-' O Q~ r 1t~ N O CO O O C~ N C'7 ~- N O) 07 (O O f~ 07 O ~' O ~ O) ~ = O ~~U7r NCOM~O~Oettt~ O)CO~I~Ntt~ d'00 ~ GOB-N(Od'M rr N ~r p Q m LL ~ N ~ X R1 f'"' N N O U fU ~ N m ~ ~ to ~,,,, A N Q. N ' d to y X f~ N~ O N O N N O O V ~ d. O O L to H X ~~ G N U N N J O 'O U S N ~ d x ~ I"' X N N N J 'a X ~"' X odS N Rf ~~ i~ VJ O H °- 'C ~ ~ ~ `~ ~ ~ Fes- ~ iro m o a~i ~ ~ U ~ ~ U c~II O~ ~ y R! N o 0~ ~' O~ C~ N ca `y O N _ a~ W ~ ~ fA U ro ~ > ~ ~ N `m L ~ ~ p a, ~ o ~ ~ v as ~ a`°a~~~=~maaUioacOi~~a~.cv°~i.`0c~'a~ioa~°i`~° ~ ~ ~~O~~mm~~=~UOa~~U~~Uu-H Q ~ ~ ~ t a d M O 0 0 0 m N c d O J X to N Q' 'II N O Q O i II. N O W F- O Q Y Y 0 0 a N m N v ~• L ~Fi ^~ ~~ O ~ ~ Q N O '~, O O ~ N O ~ ^ L °o t U ~~ s~ as ~ N C N + k { N C v E ~ w r c. Q ~ p 0 N o c O mom' Zo N ~ O ` ~ ~ N C H O N N C E o 1J r Q 16 U 7 U °~- o o ~ ..... ~~ n III ~~II 'y O _ na ~ U z d N EN O1 U R ~.. ~ ~ y N W ~ V "~' ~ Z ~ ~ ;Q E ~ °~ o m U x Attachment 3 ~-l r T M T T T ~' L `~J X W ~}1 y d a W X W m r U m a ~~'' "" Attachment 4 0 0 0 0 0 0 0 0 0 0 0 0 QJ O O OO O N CD ~ d: i~ 0 C7 0 CD O Cfl O ~f' O ~ e C NNr-d'c*Me~c~ CONO O~fV OO~tn O ~i' ~ ~ tS~ e- ~" e- r s U .-. 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I~-N~OO~f'f~ ~tI~O O~N0000t~ O ~ CnN~-aoo~s~v mmo c~~o~oor-oN o ~- '~ r Od'u~I~O~~t' CL~rO ,~~d~ONOOC~ O ~ ~ ~ tf~MCOtc~t-NN ~r0 r-OOOti001` O O d H Q1 O r d' CO d' tp ~ ~ r to N tt 1` ~ O d' 0~ 1~ N O CD Q~ O tf)~-1`~•-d:d'M (DOO OC7d?~?MCOON ~- @7 L m ~"' N~ N~-000 TT d'd'M.r' M ~ r d ~ ~ ~ ~ ~ ~ OOtc')f`NNd) OCOO ,d.OCpOti~OC7 O O p)t(~rO1~N~i' NL~O (~T'M CVO-OCO O ~ O 00 ti O ~t C~ N CA I~ C'7 O C7 I~ T" t~ O O t[7 O f~ ~~ ~r-CONCfl00I~ OrO OOO tC~cMCAN O O 09 ~ CD O r CO ~~ 00 CA M N N O N ~-' s ti r O ~ fl- 'fl p~ d' O tf~ 0 0 T 0 d^ I` CO O O~ c0 M CO CO G~ ~ ~ Qm~ ~ti N~OO ~-r d'C'7~ ~ ~ to N .~.+ N U C ~ '~ ~ O~ ~~ N y L O ~ C N 4~-- U N j~ ~~ U y~ C U N N~~~ U~ ~ O C ~_ N V m m ~° ++ O Q tQ N~~ ~ C7 +r _ ~ ~ ° H '~v~~Nm~+~'C~N~ ~~~U~cn~ ~ iv ~ ° -p w- = ~ ~ N _ ~ O U cn cn u~ c9 m ° ~ ~ Q ~Q a~ic~n°.~~ °"O ° ~ ~U~ °o o °o E °'~ U c m = `L°~~O~~Em ~~~v°i ~ma~ivc=i~~UO ~ C~ 'C N v3 U ~ c c~ ~~ E E cW c~ ~pC]cncncn ~ o ~ ~ C~U~~~U2 Z I= m o W ~ ~ 1 b d rn N ~-- O O N 0 E N m ~. =a c as a x W M X ~.n CV m 0 a. 0 a. 0 Attachment 5 Roanoke County Service Highlights and Enhancements FY2000-2001 Support for Education Increased Transfer for Operations Future Operating costs for new High School Increase in School Dental Insurance Three years ago, the County began reserving $2,000,000 per year to help fund construction and debt retirement for School construction projects. These funds have accumulated in a Capital Fund Balance and in the current fiscal year, debt service payments of $1.2 million were transferred out of these funds for School projects. For FY00-01, additional debt service payments of $580,000 have been transferred from these funds for more School projects. While increased debt service payments of approximately $1.8 million, over the last 2 years, has been covered with the annual $2,000,000 allocation, the Capital Fund Balance for School construction will total $9,078,744. Economic Development Final Payment for Glen Mary site Re-allocation for continued development of site Public Safety Equipment LeaselPurchase: 2 Pumpers -Vinton & Hollins 2 Ladder Trucks -Fort Lewis & Cave Spring Lease purchase payments will be made within current budgeted funds. Pumper cost is $300,000 each and Ladder Truck cost is $700,000 each for a total cost of $2,000,000. Current equipment replacement budget is $652,000. Annual lease payment does not deplete equipment budget and allows additional purchases of ambulances and support vehicles to maintain fleet replacement program. Bulk purchase saves approx. $40,000 in group discount and engineering costs. Additional savings will be recognized with pre-payment option, reduced maintenance costs, and sale of the old equipment. "" ~' . 1,324,354 1,500,000 31,572 (1,057,650) 1,057,650 m:lbudgetlbook-wkWlaster.xlslbos summary11:25cPM\04l21/2000 ~` School Resource Officers -Middle Schools The County Police Department currently funds 4 SRO positions; one in each high school. A request has been made to assign 1 SRO at each middle school. Grant funding from the state is available to fund these position. _The Police Department is currently preparing grant application for submittal. Regional Fire and Rescue Training Center Operating costs -County's share Community Development Increased cost of Tipping Fees -tonnage increases Increased allocation to purchase automated refuse collection vehicle Current budget increased to 165,000 to purchase new vehicle Lease/Purchase option would allow replacement of 6 Bandits and 1 Rearloader. ,Annual payment can be made within existing budget by utilizing $165,000 currently budgeted for capital replacement and by capturing maintenance savings due to retiring old fleet. Other Departmental Funding Communications Increase in maintenance contract for Regional 800MhZ Court Services Increased detention costs -Regional Detention Facility Compensation and Benefits Salary Increases Average 4% Health Insurance Increases Average 15% VRS life Insurance Increases 0.8% -Premium holiday for FY99 & FY00 VRS Retirement Decrease Rate reduction from 12.76% to 10.81 Total Funding Increases 0 18,920 170, 000 85,000 50,000 260,000 1,300,000 167,653 207, 000 (429,975) 4,684,524 m:\budgetlbook-wklMaster.xls\bos summary\1:12=PM\04/21/2000 Attachm//ent 6 J~w Roanoke County Capital Expenditures -Year End Revenue Surplus FY2000-2001 ' Year-End Balance: Non-Recurring Expenditures Facility Upgrades for Fire & Rescue Buildings 500,000 Financial System Upgrade 100,000 GASB 34 -Restructure Financial Reporting Model 50,000 Virginia Western Community College -Site Preparation "" 96,800 Treasurer -Investment Tracking Software 41,000 ** Request can be funded over 3 years if necessary. 787,800 . f { Attachment 7 Roanoke County " ! Replacement of Refuse Collection Vehicles Lease/Purchase Advantages Current Method• Purchase 1 Bandit/Year Over 4 Years (3% inflation on capital purchasel Maintenance Total Year Capital Cost Cost Expenditure 1 165, 000 406, 842 571, 842 2 169,950 385,304 555,254 3 175, 049 365, 766 540, 815 4 180,300 348,228 528,528 690,298 1,506,140 2,196,438 Proposal• Lease/Purchase 6 Bandits and 1 Rearloader Over 4 Years Ca) 7% Interest Maintenance Total Year Payment Principal Interest Cost Expenditure 1 252, 420 192, 570 59, 850 264,152 516, 572 2 252,420 206, 050 46, 370 306,152 558, 572 3 252,420 220,473 31,947 318,152 570,572 4 252, 420 235, 907 16, 513 330,152 582, 572 1,009,680 855,000 154,680 1,218,608 2,228,288 Increased Cost of Lease/Purchase vs Purchase over 4 Years 31,850 Nhile there is an increased cost over the lease period, the lease/purchase option allows the purchase of 7 vehicles versus 4 vehicles when purchased outright. The above figure also does not account for Overtime savings and productivity savings generated from reduced downtime. Automated Fleet Information Maintenance Lifetime Mode! Cost M aintenance Truck # Year Mileage FY 99 Cost RC 869 1988 174,321 $ 41,491 $ 433,997 RC 870 1994 111, 063 $ 58,154 $ 201, 864 RC 871 1994 97,312 $ 45,620 $ 189,964 RC 872 1987 168,352 $ 35,234 $ 380,991 RC 873 1994 102,749 $ 56,910 $ 207,359 . RC 874 1990 79,215 $ 47,566 $ 117,444 RC 875 1990 91,091 $ 36,378 $ 113,529 RC 876 1991 148, 305 $ 41, 826 $ 247, 562 RC 877 1991 160,184 $ 35,443 $ 296,106 RC 878 1991 150,271 $ 29,766 $ 292,821 $ 428,388 $ 2,481,638 04/21/2000 Fire and Rescue Attachment 8 ~'_-1 Lease/Purchase t ar k.. , G. ~,mm-.....--- ~~~ • ~ ' ~ ' ''~ ~` i' '"`" " uanti Apparatus Total Cost - Budaeted Amount due ye Pumper 2 $ 600,000 $ 652,000 )0-2001 )1-2002 1 100' Platform w/Pump $ 735,000 $ 652,000 000 652 )2-2003 1 100' Platform w/Pump $ 771,750 $ , $ 2,106,750 $ 1,956,000 tal uantit Apparatus Total Cost 2 Pumper $ 600,000 2 100' Platform w/Pump $ 1,400,000 Total Expenditure $ 2,000,000 Budaet Yr Payment Year1= ent 2000-2001 $ 500,000 2001-2002 $ 500,000 2002-2003 $ 553,092 2003-2004 $ 553,092 Total Payments $ 1,106,184 Total Expenditure $ 2,106,184 schedule of Events Budaet Yr 2000-2001 2000-2001 2001-2002 2002-2003 2003-2004 Pre-Payment Delivery Payment Months Actlvl August/September Complete Bid Process October/November Review Bids/Award Contract -Pre-Pymt July/August Delivery of Vehicles -Delivery Payment Pay part of Estimated Balance Pay remainder ofi Estimated Balance Ne plan to replace two(2) 1980 Ladder Trucks, the Town of Vinton's Engine and Hollins' Wagon 5. the two ladders, Cave Spring and Fort Lewis, offer no tip Ivad rating presenting a safety issue to itizens and personnel. The new apparatus offer the possibility of rescuing a citizen with aerial platform capability. That capability is currently non-existent in the County. In addition, by making a lump purchase we can save in engineering costs and qualify for a group discount estimated at $40,000. We can also trade-in or sell old equipment to offset the cost of the new apparatus although due to the age and condition of the existing apparatus, the benefit will be minimal. The maintenance costs on these newer units will be lower than on the existing, older apparatus. We can fund the purchases within the existing budget dollars allocated to the department. Under current agreement, the Town of Vinton will fund half of the purchase price for the engine assigned to that station (approximately $150,000). . r ~' FISCAL YEAR 2000-2001 BUDGET CALENDAR April 25, 2000 -Presentation of County Administrator's proposed FY 2000- 2001 budget May 2, 2000 -Legal Notice for proposed budget in newspaper May 9, 2000 -Work Session to incorporate any changes that the Board of Supervisors may wish to make to the budget - Public Hearing for citizen comment on the proposed FY 2000-2001 budget - Approval of FY 2000-2001 School Board Budget May 23, 2000 -Resolution adopting the 2000-2001 Roanoke County budget - First reading of the appropriation ordinance June 13, 2000 -Second Reading of the appropriation ordinance - First reading of ordinance establishing Board of Supervisors salaries June 27, 2000 -Second reading of ordinance establishing Board of Supervisors salaries ACTION NO. ITEM NUMBER / `r i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIlZGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri125, 2000 AGENDA ITEM: Budget Work Session for Presentation of the Proposed Budget for FY 2000-01. COUNTY ADMINISTRATOR'S COMMENTS: 5tTMMARY OF INFORMATION: This time has been set aside for the presentation and discussion of the County Administrator's preliminary proposed FY 2000-01 budget. This presentation of the proposed fiscal plan by the County Administrator will permit Board comment in an informal setting. A public hearing on the proposed FY2000-01 budget is scheduled for May 9, 2000. Advertisement of the proposed budget will be placed in the Roanoke Times on May 2, 2000. Board consensus of final changes will be incorporated into the final budget with adoption and 1st Reading of the Appropriation Ordinance scheduled for May 23, 2000. Attached you will find summary information that will serve as the basis of discussion during the work session. Respectfully submitted, Brent Robe on Budget Director Appro ed by, .~~w.-,- Elmer C. Hodge County Administrator Approved Denied Received Referred To ACTION () Motion by: () () () () VOTE No Yes Abs Church _ _ _ Johnson _ _ McNamara _ _ _ Minnix _ _ _ Nickens _ _ N- County Administrator's Proposed "Celebrate 2000" Budget for Fiscal Year 2000-2001 I am pleased to present to the Board of Supervisors the first proposed budget of the new century, the FY 2000-2001 Fiscal Plan. This budget builds on the successes of the past and addresses the priorities of our community as expressed by the Board of Supervisors, the School Board, residents, and staff. As we reflect on the accomplishments of recent years and the initiatives that are already under way, we have much to celebrate as we enter the year 2000. Objectives During January, the Board of Supervisors, School Board, and staff from both organizations participated in a joint strategic planning exercise. While strengthening the working relationship between the two organizations, the session also identified numerous objectives to allow Roanoke County to "survive and thrive" over the next several years. The highest ranked objectives, education, economic development, and regional efforts have long been priorities of the Board along with public safety and quality of life issues. There is, however, an exciting new approach to the way we will accomplish these efforts. We will do them together and have formed seven new teams that involve School and County elected officials, staff, citizens, business leaders and representatives of other local governments. Those seven teams are: • Education • Economic Development • Technology • Quality of Life • Workforce Development • Regionalism • Image Education and Workforce Development Education and workforce development continue to be our main community priority and this is reflected in our budget allocations. 74% of total new revenues and 60% of new local revenues have been allocated to Schools for FY00-O1. Included is an increase in the County transfer for School operations of $1,355,926. Also included is $1,500,000 that will be reserved for future operating costs of the new high school. The above funds do not include the continuing allocation of $2,000,000 to fund debt service and construction costs of School capital projects. This will be the 4"' year we have reserved capital funds and with the addition of the $1,500,000 for operations, the accumulated balance will total $9,078,744. In addition to our contributions to the County Schools, I am proposing funding for construction at Virginia Western in the amount of $96,800 to be taken from year-end balances. The five Roanoke Valley governments have supported construction projects on a pro-rata basis and the ~Y -/ other localities have included this project in their budgets. If the Board wished, we can pay this, one third each year for the next three years. Economic Development We have long worked toward the goal of increasing the percentage of commerciaUindustrial tax base in relation to the residential tax base. This budget addresses several economic development initiatives to further this objective. During the current fiscal year we made the final payment on the Glen Mary site. The payment amount of $1,157,650 has been redirected to development of the park in the proposed budget. By July of this year water and sewer will be at the site, a road accessing the property will be completed, and marketing of the property will be underway. In addition to the development of the Glen Mary site, we are working with several major prospects that have expressed interest in locating in Roanoke County. There is a high probability of recruiting these prospects and I am proposing that we reserve other capital balances for additional incentives that will be needed. We have funded the public/private partnership incentives at the current level of $250,000. We have included funding to the Economic Development Partnership, and the Convention and Visitor's Bureau at $112,500 each to help us achieve our economic development goals. Public Safety During the last several years, we have initiated numerous regional cooperative efforts in the public safety area including a Regional Fire & Rescue Training Center, Regiona1800 MhZ Radio Communications, Inter jurisdictional Arrest Agreement, and Regional Police Firing Range. These agreements are an exciting change in the way we view delivery of services in public safety. We hope to increase these efforts in the future. Fire and Rescue While there are many needs in Fire & Rescue, we have chosen not to pursue the proposal for implementing rescue fees as Roanoke City has done. The Volunteers have requested additional paid staff, building additions/upgrades are needed, and essential equipment must be replaced. In order to meet equipment needs, Chief Burch has proposed lease-purchasing 2 pumpers for Vinton and Hollins and 2 ladder trucks for Fort Lewis and Cave Spring. Funding of $652,000 has been included for vehicle replacement in the Fire and Rescue Department. This funding level is adequate for normal pumper and ambulance replacement; however, the two ladder trucks are in critical need of replacement due to age (20 years old) and replacement cost is $700,000 each. The lease/purchase can be financed within existing funds, with a lease term of 2 years. Interest can be partially offset by reduced maintenance costs, multi-unit discounts, and engineering cost savings by buying all vehicles at one time. This will still leave enough money to continue the ambulance replacement program. To address serious building needs, I am proposing to reserve $500,000 of year-end balances to repair or rebuild facilities with the greatest need. Chief Burch has identified the Clearbrook and Mount Pleasant areas because of the. age and condition of the buildings and increased calls. It is our hope that this will be another opportunity for regional cooperation with other localities to leverage our combined assets to better serve our residents. I have asked the Chief to prepare more information for a work session in the next few months. During the current fiscal year, we added 6 additional paramedic/firefighters (2 new and 4 from internal reallocation). This allowed 12 hour/day staffing at a113 urban stations. We are going to consider reallocating staffbased on the number and types of calls. Police The Board of Supervisors and School Board have expressed the need for increased security in our schools as the result of recent incidents throughout the country. Currently, the Police Department has a School Resource Officer (SRO) at each County high school. A request has been made for SRO's in each of the 5 middle schools as well. Grant funding from the state is available for these positions. The Police Department will submit the grant application to the state to secure funding for these positions. Sheriff Holt has also offered to transfer two positions and funding to the Police Department. The County funded three positions in the Sheriffs Office several years ago because of increased work levels. We have learned that the General Assembly included funds for additional deputies and, by formula, Roanoke County is eligible for two new state positions. Solid Waste Due to actual tonnage increases in the current year, $170,000 has been included to cover tipping fees in next year's budget. Replacement of refuse collection vehicles continues to be a major concern. We currently have a fleet of 10 one-armed bandits. The average mileage on these vehicles is 128,000 miles and during FY99 we spent $43,000 per vehicle for maintenance. Funding of one new vehicle for $165,000 has been included in the proposed budget. However, due to productivity, safety, and maintenance concerns, I want to lease/purchase 6 automated vehicles and 1 rear loader. The annual payments can be made using the existing $165,000 budget and the maintenance savings by eliminating the old vehicles from the fleet. Court Services As the result of the Regional Detention Home agreement, the County has 12 beds available for detention purposes at the renovated facility. We anticipate using these and $260,000 will be needed for next year's budget. T~°f Employee Compensation I am pleased that we have been able to include a 4% salary increase for County and School employees. We have also funded an additional $170,000, which is the equivalent of one-half of a percent salary increase, to offset the higher health care rates. Employees will assume an equivalent increase in deductibles and co-payments. We conducted a market survey this year, and discovered that 68% of all County employees are being paid below the midpoint of their salary range, meaning that actual pay is too low. We are experiencing increased turnover in departments throughout the County, and I believe we need to adjust salaries more than 4% in certain targeted areas. Public safety, in particular, has the greatest number of employees who are not being paid competitively. The cost of market adjustments is $500,000 in the Police Department alone, which cannot be accomplished in one year. I am proposing that we correct this problem over the next three years by using an additional $200,000 of the money for salaries and benefits to county employees, for public safety. We will use the remaining funds to contribute as much as we can towards the 4% increases for other employees. I have challenged department heads to contribute to this effort by withholding increases to non-performers and by reducing employee costs wherever possible. If revenues are greater than anticipated, perhaps we can make additional adjustments at mid-year. Year-End Balances: Non Recurring Expenditures While we have addressed many of the priorities of the Board with this budget, there are several important items that could not be funded within available new revenues. Due to their non- recurring nature, I am proposing to use year-end balances to fund the following items: Upgrade Financial System (Accounting, Budget, and Procurement) **$100,000 GASB 34 -Restructure Financial Reporting Model **50,000 Fire and Rescue building upgrades 500,000 Virginia Western Community College -Site Preparation 96,800 * * Amounts shown are County costs. Schools will participate as an equal partner in project. Again, I am pleased to submit this budget to you for your consideration. Thank you for you support and guidance throughout this process. I believe this accurately reflects the priorities that you have established. If you have questions, please contact me. The staff and I can answer general questions that you may have regarding the School budget but you may want to contact Dr. Weber for specific details. ~ ~ O ~ N }+ O O N ~ L L ~ vI L •~ ~ A A ~1 V X ca H d ~ o W ~ f0 N X a ~ ~ X p- o ~ O ~ ~ a` N ~ ~ Q o c p N O N d N ~ a d L O x m t- a~ o m ~ ~ m U X O (6 J ~- J N 7 N a C ~ O U x U J ° M N N C .~ 7 m X (0 N N C N U_ J o N o U ~ t N 7 O 0 L Y _ Q O r O U m N o N ~ N N 7 ~ C N N 0 N ~ L _ Q x m a~ U C R T ~ ~ ~o fQ N O o ~ U otS c 0 .~ v 0 U NN LL ~-l Attachment 1 M r c d ~' X W (~ C7 r A L U d 'a Attachment 2 ~ ~ Y ~ p ~ ~- _ ~ ~ ~ ~ N p = O ~ N A _ _ ~ ~ ~ O ~ U 'p V L r~ V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N o 0 0~ o 0 0~ o 0 0 0~ o 0 0~~ o 0 0 M N~ M •- 0 0 ~ 00 r- O -n ~~ O O M N~~ 0 0 ~ o ~ ~'titiNNMOCO~M~d~I~~NMONO~tOO d' U d d to N ea ~ d L V V ~ G ~ ~ a+ ~ y O Cf Q, ~ O amp, O r N O p1 O ~ ~ amLL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 co v ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OO N O S 0 0 0 0 0 0 O O O O O O~~ O H O f~ 0 0 N lnOCOOOO ~OO~OOdOON~N(4~~- QO ~ 00 ~ Q7 ~ O CO N CO ~ I~ M e- N O N M f~ I~ O~ r ~" r "~ N `_ ... `_ ~ ~ O O O O O O O O O O O O O O O O O O Cfl '~ ~ O O O O O O O O O O O O O O O O O O O 00 N O 0 0 0 0 0 0 0 0 0 0 0 0 0~~ 0 0 0 1` M d' 0 0 0 0 0 0 0 0 u7 ~.[~ ~~ CO O O ti M to O I~ O O ~ ~t f~ O O CO O ~~ ti CO ~ ti N~ O r' ti M 00 r f~ N ~ 00 M C~ ~ Cfl Cfl ~ ~- CO In f` M ~ r ~ O O M N Cfl ~ M ~ ~ N ~ ~ ~ ~ N 0000000000000000000000 000000000000000000000 O O O O O O O O O O O O O O O O~ O O~~ N ~ O ~!' O~ 0 0 ~ 0~ 0~~ CO O O d' ~ M N N r- ~- E N O t4 O O C4 N M e- N O O O O ti O O d' O t~ ti ~ tf') r N Cfl M ~ O CO ~ ~ O CO ~ N N ~ ~' M Op ~ N c0 ~ M ~ ~ N ~ ~ ~ N X to H N N X U O N ~ ~ ~ (~ N ~ N tOA Q- N ~ N O N X N ~ N~ a ~ 3 ~ N O F- ~ AN ~ ~ X C NF- U O U X V L ~ NJ~ ~ V ~ O N O U X ~ ~ X ~ ~ O J ~ X ~ ~ ~ N f6 ~ ~ N ~ (/) ~ ~" 'C H ~ ~ N ~ ~ I- ~ o c ~ ~ ~ 3 U c6 ~ N N 11 O -~ V U O N _ L c6 O lL O O N .O ~ O - to O O ~ y tQ N ~ O O 0.. O W C ~ m O~ C O ~- N C ~ VJ U N ~ ~ N CC ~ G ~ L ~ ~ ~ ~ ~ N ~ N E ~ N 3 W ` L L B N L N c0 N O N 0 ~ N N N N~ p :«. 7 N O N O O N~ N O N L v1 N O O N > ~aOJ~ mm~ ~= ~UOau- ~U ~~ UtL f- t` O ti lf') d O M r ~_ Ef3 0 O O O_ ~+ C d O L d N O F- N W L ~ r = O ~o ~ N ~ ~ W ~ ~, O O ~ N i ~ ~ ~ ~ - O ~ C~ cvn ._ AL W A~ W O L U ~~ o~ w ~, E r o ~ o ~ -- ~ c 'mot Z oe ~ ~ ~ c ~ ~ w rn c H d O :~ :: _1 "~ N U .Z N U w .~ .7 (O ~ ~ O fO U E x c 0 m w C_ a Q m ~U 'v 0 C Q N ~o U_ ~ .a 7 a v U .~ N ~~ ~ N d l6 C N O '~ Attachment 3 a U o r' o~ ~ _~ 0 ~ M J W K w ~J O N d Y 'a C ~. X W N X W r l6 L U d a /~ -- / Attachment 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ OOOpONCODO ~t1~0 MOM OCOO~' O ~ o C NN~~'MMM OpNO r OWN 000 r r r O '~7 ~ ~ V _ OMOMOON00 ~~-O NN~ONOOCfl ~~ MO ~ N O ~ ~ G~ ~ ~~t~M~M~ ~ti N t C O ~ ~ M ~~~ ~ N~ ~fOONOM~ d0 ~ i 0 ~t000 Ff3r-N MNM ~N ~M~ ~ . . ~ V = r ~~ ~ 0 ... ~ i I~N~OOd•f~ ON~OOO~~t ~f~0 C4M0 (p~N00001~ (O~t000t~ON O O ~ r- 'Q ~, e- O~~tiOtn~t' (O~-O d^Md~ONOOM O ~ Y ~ H ~ ~ ~ O ~MCO~~-NN ~ ~ ap ~t tp to f~ ~~O r- ~ N ~0001`W WIC ~ f~ ~ O ~ O f~ N O O 01 M C C p ~ Q 'a 0 ~ ~ (~ c- ~ ct M CO O~ Cp O M O~ M oD O N ~ ~ p O m} f` N~000 N ~~ d'~~~ M ~ .- ~ a LL ~ G O x c `~ o ° ~ o c ~ ~ ~ ~ ~ O i V ~ ~ ppOtnI~NNO O to ~ O f~ N ~t O(~O N C4 0 .~papOti~OM CO ~ M N ~ 0 00 O O O ~ ~ ~p , O ap t~ 0 `~ O N E I~ M O M 1~ ~ f~ 0 0~ O f~ C9 } d G1 O r of ~ tn~00N(fl00f~ CQ O r- G~ O~ 00 Or-O O M N OOCfl tnMON N O N ~ O I~ r- O O O O L p'aQ~ ~O1n00~0 ~f~(~ OOOCfl Mapa00 ~ to ~ Qm ~ ~~ N~0~0 ~~ d'M~ M ~ d ~ ~ O N U .r+ ~ ~ ~ ~ ~ ~ N ~~~ ~ ~ U ~ ~ ~ ~ ~ ~ a i ~•v~Z ~ ~ ~~a~ cn c"~v~iu~> , c > Z c _ _ ~ a~ ~ m pp o ~ o Q. cv a~ ~ ~ C~ ~ ~.~ m ~ ov m m > ~ ~ o c~i cn v~ u'~ ~ o ~ ~. c Q :~- C c0 ~ (n , Q O N L U (n O O O O Q L U ~ ~ ~ ~ ~ ~(n C~ ~ O Q L U ~ ~ ~ O O O ~ ~ N ~ ~ w ~~ ~~(n(n(n QUO ~ d ~~ O ~ N O C~U~~aU= O Z ~ t- m ea c x ~.. w Attachment 5 Roanoke County Service Highlights and Enhancements FY2000-2001 Support for Education Increased Transfer for Operations Future Operating costs for new High School Increase in School Dental Insurance Three years ago, the County began reserving $2,000,000 per year to help fund construction and debt retirement for School construction projects. These funds have accumulated in a Capital Fund Balance and in the current fiscal year, debt service payments of $1.2 million were transferred out of these funds for School projects. For FY00-01, additional debt service payments of $580,000 have been transferred from these funds for more School projects. While increased debt service payments of approximately $1.8 million, over the last 2 years, has been covered with the annual $2,000,000 allocation, the Capital Fund Balance for School construction will total $9,078,744. Economic Development Final Payment for Glen Mary site Re-allocation for continued development of site Public Safety Equipment Lease/Purchase: 2 Pumpers -Vinton & Hollins 2 Ladder Trucks -Fort Lewis & Cave Spring Lease purchase payments will be made within current budgeted funds. Pumper cost is $300,000 each and Ladder Truck cost is $700,000 each for a total cost of $2,000,000. Current equipment replacement budget is $652,000. Annual lease payment does not deplete equipment budget and allows additional purchases of ambulances and support vehicles to maintain fleet replacement program. Bulk purchase saves approx. $40,000 in group discount and engineering costs. Additional savings will be recognized with pre-payment option, reduced maintenance costs, and sale of the old equipment. '~ 1,324,354 1,500,000 31, 572 (1,057,650} 1,057,650 0 0 m:\budget\book-wk\Master.xls\bos summary\1:25 PM\04/21/2000 Y School Resource Officers -Middle Schools -he County Police Department currently funds 4 SRO positions; one in each high school. A request has been made to assign 1 SRO at each middle school. Grant unding from the state is available to fund these position. The Police Department is ;urrently preparing grant application for submittal. Regional Fire and Rescue Training Center Operating costs -County's share Community Development Increased cost of Tipping Fees -tonnage increases Increased allocation to purchase automated refuse collection vehicle Current budget increased to 165,000 to purchase new vehicle .ease/Purchase option would allow replacement of 6 Bandits and 1 Rearloader. \nnual payment can be made within existing budget by utilizing $165,000 :urrently budgeted for capital replacement and by capturing maintenance saving lue to retiring old fleet. Other Departmental Funding Communications Increase in maintenance contract for Regional 800MhZ Court Services Increased detention costs -Regional Detention Facility Compensation and Benefits Salary Increases Average 4% Health Insurance Increases Average 15% VRS life Insurance Increases 0.8% -Premium holiday for FY99 & FY00 VRS Retirement Decrease Rate reduction from 12.76% to 10.81 Total Funding Increases 0 18,920 170,000 85,000 50,000 260,000 1,300,000 167,653 207,000 {429,975) 4,684,524 m:\budget\book-wk\Master.xls\bos summary\1:12 PM\04/21/2000 Attachment 6 /Y - / Roanoke County Capital Expenditures -Year End Revenue Surplus FY2000-2001 Year-End Balance: Non-Recurring Expenditures Facility Upgrades for Fire & Rescue Buildings 500,000 Financial System Upgrade 100,000 GASB 34 -Restructure Financial Reporting Model 50,000 Virginia Western Community College -Site Preparation *" 96,800 Treasurer- Investment Tracking Software 41,000 787,800 ** Request can be funded over 3 years if necessary. r Attachment 7 Roanoke County ~ - ///~ Replacement of Refuse Collection Vehicles Lease/Purchase Advantages Current Method Purchase 1 Bandit/Year Over 4 Years (3% inflation on capital purchase) Maintenance Total Year Capital Cost Cost Expenditure 1 165,000 406,842 571,842 2 169,950 385,304 555,254 3 175, 049 365, 766 540, 815 4 300 180 348,228 528,528 , 690, 298 1, 506,140 2,196, 438 Proaosal: Lease/Purchase 6 Bandits and 1 Rearloader Over 4 Years Ca) 7% Interest Maintenance Total Year Payment Principal Interest Cost Expenditure 1 252, 420 192, 570 59, 850 264,152 516, 572 2 252, 420 206, 050 46, 370 306,152 558, 572 3 252,420 220,473 31,947 318,152 570,572 4 252,420 235,907 16,513 330,152 582,572 1,009,680 855,000 154,680 1,218,608 2,228,288 Increased Cost of Lease/Purchase vs Purchase over 4 Years 31,850 Nhile there is an increased cost over the lease period, the lease/purchase option allows the purchase of 7 vehicles versus 4 vehicles when purchased outright. The above figure also does not account for Overtime savings and xoductivity savings generated from reduced downtime. Automated Fleet Information Maintenance Lifetime Model Cost Maintenance Truck # Year Mileage FY 99 Cost RC 889 1988 174,321 $ 41,491 $ 433,997 RC 870 1994 111, 063 $ 58,154 $ 201, 864 RC 871 1994 97,312 $ 45,620 $ 189,964 RC 872 1987 168, 352 $ 35, 234 $ 380, 991 RC 873 1994 102, 749 $ 56, 910 $ 207, 359 RC 874 1990 79,215 $ 47,566 $ 117,444 RC 875 1990 91, 091 $ 36, 378 $ 113, 529 RC 876 1991 148, 305 $ 41, 826 $ 247, 562 RC 877 1991 160,184 $ 35,443 $ 296,106 RC 878 1991 150,271 $ 29,766 $ 292,821 $ 428,388 $ 2,481,638 04/21 /2000 Fire and Rescue Department Lease/Purchase Yearly Payment Bud_get Year uantit Apparatus Total Cost Budgeted Amount 2000-2001 2 Pumper $ 600,000 $ 652,000 2001-2002 1 100' Platform w/Pump $ 735,000 $ 652,000 2002-2003 1 100' Platform w/Pump $ 771,750 $ 652,000 Total $ 2,106,750 $ 1,956,000 ~:.~. uanti Apparatus Total Cost 2 Pumper $ 600,000 2 100' Platform w/Pump $ 1,400,000 Total Expenditure $ 2,000,000 .................................. Budget Yr Payment 2000-2001 $ 500,000 2001-2002 $ 500,000 2002-2003 2003-2004 Total Payments Total Expenditure Schedule of Events Budget Yr 2000-2001 2000-2001 2001-2002 2002-2003 2003-2004 $ 553,092 $ 553, 092 $ 1,106,184 $ 2,106,184 Attachment 8 ~_r/ Pre-Payment Delivery Payment Months Actiyit August/September Complete Bid Process October/November Review Bids/Award Contract -Pre-Pymt July/August Delivery of Vehicles -Delivery Payment Pay part of Estimated Balance Pay remainder of Estimated Balance We plan to replace two(2) 1980 Ladder Trucks, the Town of Vinton's Engine and Hollins' Wagon 5. The two ladders, Cave Spring and Fort Lewis, offer no tip load rating presenting a safety issue to citizens and personnel. The new apparatus offer the possibility of rescuing a citizen with aerial platform capability. That capability is currently non-existent in the County. In addition, by making a lump purchase we can save in engineering costs and qualify for a group discount estimated at $40,000. We can also trade-in or sell old equipment to offset the cost of the new apparatus although due to the age and condition of the existing apparatus, the benefit will be minimal. The maintenance costs on these newer units will be lower than on the existing, older apparatus. We can fund the purchases within the existing budget dollars allocated to the department. Under current agreement, the Town of Vinton will fund half of the purchase price for the engine assigned to that station (approximately $150,000). ACTION # ITEM NUMBER ~ ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIltGINIA HELD AT THE ROANOKE COUNTY ADMIlVISTRATION CENTER MEETING DATE: April 25, 2000 SUBJECT: Work Session on Water/Sewer Rate Study COUNTY ADMINISTRATOR'S COMMENTS: This is being brought to you as a Work Session and additional information has been provided on the CIP projects. In order to implement these rate reductions by the first meter reading cycle in July, the first reading of the ordinance will be held May 9 and the second reading on May 23. It is my recommendation that we proceed on this schedule to implement the reductions proposed by staff. Many smaller water users will receive a larger reduction than the 6.6% average. This will allow us to move forward with capital projects. 1 don't anticipate large sales of water to Roanoke City so that the reduction is also sustainable. BACKGROUND: The drought of 1999 presented Roanoke County with the unique opportunity of offering our residents a decrease in their water rates. Under the previous water contract, Roanoke County would have been obligated to spend $1,502,941 to purchase water from Roanoke City. Because of the new contract, we will now be able to trade water with Roanoke City and use water from our own reservoir at an estimated annual cost of $730,000. This will result in a net average savings to Roanoke County of $772,941, which is the basis for the proposed rate reduction. Any rate reduction cannot be implemented until July 1, 2000 because of the one-time expense of buying capacity in Roanoke City's distribution system. SUMMARY OF INFORMATION: The following criteria relative related to the proposed rate reduction were presented and discussed during the March 14, 2000 work session and are reiterated for the Board's information and consideration: 1. Revenue covenants from the water revenue bond trust indenture must continue to be met. 2. Sufficient revenue be retained to be able to fund needed capital expenditures of the system. 3. Rates should not be lowered so drastically that a rate increase would be needed in the next few years. Staff also advised the Board during the March 14"' work session that Roanoke County is faced with many other capital needs such as continued replacement of aging infrastructure in residential areas, additional water storage tanks, and future expansion and interconnection within our distribution system. Attachment "A" identifies the various water system capital needs and their associated costs. ~- At present we budget $350,000 per year for capital (repair and replacement). This amount has not been increased since 1991 and staff recommends an increase of $150,000 to $500,000 annually. The net savings of $772,941 from purchased water less the $150,000 increase in future capital cost leaves a balance of $622,941. This net balance equates to a 6.6% decrease in revenues. Staff is confident that this reduction will allow us to meet the criteria listed earlier. Our consultants, Draper Aden Associates concurred with the proposed 6.6% overall rate reduction and reviewed various options to achieve this overall decrease. As shown in the enclosed report entitled "Water and Sewer Rate Evaluation Study, County of Roanoke, Virginia" as prepared by Draper-Aden Associates, a dozen options were evaluated. The preferred method was to reduce the current base charge and leave the volume charge as it is. This affords the largest benefit to low volume users and somewhat reduce the discrepancy that occurs when a customer moves from one usage level to the next. Along with the water rate reduction, we are recommending a re-allocation of the sewer rate. This will lower the percentage of the charge that is in the base charge and increase the percentage of the charge that is in the volume charge. This will also benefit the low volume user. The overall sewer revenues will remain the same. It does appear that based upon the current sewer revenue projections, we will be running into a deficit situation in the sewer fund in 2003-2004. Should the Board elect to proceed with a 6.6% reduction in revenue and the method of implementation recommended by staff and Draper Aden, it is anticipated that all customers will receive a rate reduction; however the amount could vary significantly. For instance, a single person that uses very little water could see a reduction of around 12%, an average family of 3-4 persons may see a reduction between 7-8%, while a large water user may see a reduction of 0.5% t0 1 %. Staff will be available to answer your questions. SUB ITTED BY: ~ I Gary Roberts n, P.E. Utility Direct 1~)~~ ~~ Diane Hyatt Director of Finance Approved ( ) Denied () . Received ( ) Referred _ to ACTION Motion by: APPROVED: Elmer C. Ho ge County Administrator VOTE No Yes Abs Church _ _ Johnson McNamara Minnix _ Nickens Q CW G 2 V H Q 0 ° ° ° 0 o n v ~ 0 0 ~ ~ ~ o o r~ ~ o ~ ~ rn u~ '° ~ ~ w 0 ~ 0 ° ° ° ° 0 o o o o 0 0 0 0 0 ~ ~ ~ ~ N O ~ ~ ~ N _ ~ O b 4 b4 O O O O O O C D C O O O O ~ O ~ ~ O ~ ~ ~ ~ ~ ll ll 0 0 ~ M ~ X ~ ~ fR O 69 Q W ~- J O O O O O O V O O O CMO ~ N ~ LL O ~ O N O N d' N M E o0 ~ O 0 0 N Efl 69 Efl Efl tR O O O O O O O O C O O O 0 0 0 0 0 O O N ~ r EA N N E ~- N r O Efl Efl Efl Efl Cfl O O ~ ~ O N ~ O O O O O ~ _ ., V o o ~ o W 69 CO M N M O o Efl Efl ER ~ ° ~ a o d o ~n v o o o o o 0 o o o o o rn V C O d' O O O O O M N O CD O O t[') CO O W O 0 .- 0 0 0 CO CO tf~ O O O I~ ~ O O ~ O O O O ~ M h t17 O t!7 1~ Cb ~ Q N ~ In _ ~ ~ ~ ~ N N QO m O ti O O ~ O O b9 M Efl ~ b9 N b9 ~ CD Ef3 d' 69 N Cfl ~ Eft EA EA t!7 C,9 ~ E H ~ E+H h O a ~ V N E» O w ~ W a ~ ~ ~ (~ ~ •~ 2 ~ O ~ 2 2 ~ X 2 2 ~ ~ W F- ~ J J ~ ~- ~ ~- O ~ 2 (p C = ~ O ~ O ~ Q N L O O C = C = N N Q m ~ ~ ca ~ ° ~ ~ m ~ ~ .D o 0 C7 ~ U ~ c U ~ 2 c c U ~ .c .c 2 2 0 N O O O ~. a 0 0 00 E ~ U = p 1- W O O (~ O C ~ C H ' a a L m V 3 o E O y ~ v ~ w o ~ ~ a J V v ~ ` ~ ° ~ ` ° ° Z ~ 3 c ~ ~ o a ~ ° rn w o - - ~ `~ 3 °1 ~ ~ ~ ~ °' ~ ~ w ~ -° ~ m = E O ca a°7i w 'o ~ ~' ~ a~i aNi o '~ E m E c O d ~. t9 -. O X L ~ ~ C. O 3 7 i,' > C~ C7 U C9 Z w U U oo fn 2 C9 fn fn O O O ~ O O Efl O O O O tf> O fR O N CO f~ CD ER O O ~ O N ~ Efl tn N O I[) lC) ~ Ef3 O O ~ M ~ ~ Ef3 tn tn 00 O O N EA 0 O 0 OD CD ~ d9 0 O 1n CD f~ N 69 ~ N M r- _O EF3 0 0 0 ~ d' N Ei! 0 0 0 Oi M O 69 0 0 0 O O M EA 0 0 0 CD V' Cfl 0 0 0 N M Efl ~!9 N N O C+0 M ~ b! ~ CA Cn O h r ~ ~ to fA ~ ~ N O) Q) 2 2 L ~ ~ ~ c 2 c ~ c ~ rn O O fn ~ fn c O ~ fn .c I- ~ 'O O N O > '~ N O O N' V C C N U N A N N ~' ~• ~ ~ U U ?~ U U N O ~ N ~ ~ O O d N O W ~ J ~ Ja H O F - W C y h C m 0 O " C 0 C O ~ ~ ~ U of y V :~. V v N F- W d c ~ W O ~ O C p O ' a' ( c ~ ° ° ° ~ C > ~ m O ~ a N H N ~ h e C ~ ~' Q' ~ ~ 2 0 R = C CU ~ C C . 7 H, ~a o ~ v ~ ` c an V v c c ~ > ° > d O U > O > V O U ~ aL L ~ .C ~ e = = d R _ ~ _ ~ ~ ~ r w ' o ~ ° ' t° 'i °-' O d ~ `o ~ ~ m ~ R O ~ N ~ ' O Q rL a fg U' fn O LL Q G. J Z W ~ fA 1 ~~ ~' 1 water and Sewer Rate Evaluation. County of Roanoke, Virginia April 5, 2000 Prepared By: Dra er Aden Associates B~cksbttr~ • RicEetretand, ~t-gittia F,ngineering ~ Surveying ~ Environmental Services DAA Project #21523-02 Prepared For: Table of Contents Table of Contents ............................................................................................................................. i 1.0 Introduction ........................................................................................................................... .1 2.0 Project Approach ................................................................................................................... . 2 3.0 Description of Options .......................................................................................................... . 4 3.01 Option #la(1) ................................................................................................................ 4 3.02 Option #1a(2) ................................................................................................................ 5 3.03 Option #3a ..................................................................................................................... 5 3.04 Option #3b ..................................................................................................................... 5 3.05 Option #3b(1) ................................................................................................................ 5 3.05 Option #3b(2) ................................................................................................................ 6 3.06 Options Not Considered ................................................................................................ 6 4.0 Summary and Evaluation ..................................................................................................... .. 6 5.0 Rate Comparison With Other Localities .............................................................................. 11 5.01 Henrico County ........................................................................................................... 11 5.02 Chesterfield County ..................................................................................................... 11 5.03 Hanover County .......................................................................................................... 12 5.04 Augusta County Service Authority ............................................................................. 12 5.05 Stafford County ........................................................................................................... 13 5.06 Summary ..................................................................................................................... 13 6.0 Recommendations ................................................................................................................ 13 Appendix I -Detailed Revenue Projections Appendix II -Comparison of Consumption-Based Rate Options Appendix II -Comparison of Meter-Based Rate Options 1.0 Introduction ~ In 1991, Roanoke County issued $59,731,873.75 in revenue bonds to construct the Spring Hollow Reservoir and associated transmission lines. A feasibility study and rate study was ~' , performed at that time. As aresult, atwo-tiered rate structure was adopted by the County. The existing rate structure consists of 19 base charge categories which are based upon consumption, and a volume charge. As currently applied, the base charge insures a guaranteed revenue stream ' to cover debt service, and the volume charge provides for the remaining operating expenses. This rate structure, however, has resulted in numerous complaints from residential customers. In 1995, Draper Aden Associates completed a Water and Sewer Rate Study for the County of Roanoke. The purpose of the study was to review the County's existing water and sewer rates; and, to make recommendations for the most effective breakdown of base and volume charges and the adequacy of the current revenue stream. The County's goal was to address two primary complaints from residential customers: • The relatively high water and sewer charges experienced by customers who are using little or no water. • Significant quarterly changes in water and sewer charges experienced by customers whose consumption patterns move them into ahigher/lower base rate. In addition, the County wanted the recommended rate structure continue to provide guaranteed ' income to cover debt service, be fair and equitable, and minimize changes to existing customers monthly water and sewer bills. Although several alternatives were considered, none of the options explored in the 1995 study were able to meet all of the County's goals. Ultimately, the Roanoke County elected to remain with the existing water and sewer rate structure. Along-term recommendation, however, was to move towards a meter based system as the County's utility system grew and revenue requirements went down. In 1999, Roanoke County reached an agreement with the City of Roanoke ending the contract which required the County to purchase water. Under the previous water contract, Roanoke County would have been obligated to spend $1,502,941 to purchase water from the City of ' Roanoke. The new contract will allow the County to use water from its own reservoir at an estimated annual cost of $772,941. This will result in a net average savings to Roanoke County of $772,941. Consideration of a water rate decrease by County staff included several criteria: ' 1. Revenue convenants from the water revenue bond trust indenture must continue to be met; 2. Sufficient revenue must be retained to be able to fund needed capital expenditures of the ' system; and, 3. Rates should not be lowered so drastically that a rate increase would be needed in the next few years. 1 The net savings of $772,941 from purchased water less a $150,000 increase in future capital cost leaves a balance of $622,941, which equates to a 6.6% reduction in water revenue after July 1, 2000. The purpose of this study is to: 1. Evaluate changes to the County's existing water and sewer rate structure in light of the lower revenue requirements; 2. Meet the original goals of the 1995 rate study; and, 3. Recommend how the rate reduction will be apportioned within the County's rate structure. 2.0 Project Approach The study was conducted utilizing a computer spreadsheet model to evaluate several alternatives simultaneously. In order to simplify the model, several assumptions were made: a) The total water and sewer revenue as determined by County personnel is as follows: Fiscal Year Water Sewer Total 2000-2001 $ 8,352,666 $ 5,142,863 $ 13,495,529 2001-2002 $ 8,526,921 $ 5,260,072 $ 13,786,993 2002-2003 $ 8,703,897 $ 5,379,043 $ 14,082,940 2003-2004 $ 8,883,666 $ 5,499,825 $ 14,383,491 2004-2005 $ 9,066,299 $ 5,622,462 $ 14,688,761 2005-2006 $ 9,251,869 $ 5,747,003 $ 14,998,872 b) Water consumption has been based on historical data for 1998-99 plus 2.57% to determine ' volume charges. Volume charges are based upon total annual consumption and not on individual customer consumption. c) A total of 300 new water customers and 300 new sewer customers have been assumed during FY 2000/2001. Revenue projections for FY 2000/2001 utilize 1/z of the above figures as an average for the year. New customers have been divided in accordance with the existing ERC percentages provided by the County. d) Revenues from base and volume charges have been determined on an annual basis. e) Consumption based rate charges are based upon the factors established in the County's existing base rates. f) Where meter sizes have been used to apply base charges, meter information has been provided by the County. Fire service and secondary meters have been separated out from revenue projections. g) Meter based rate charges are based upon the factors established in the County's existing connection fees. 2 h) All options presented in the analysis are based upon a "two-tiered" rate philosophy. i) Based on the existing water and sewer rates, the County's projected FY 2000/2001 percentage of revenue from base charges is approximately 51% for water and 48% for sewer. County staff has developed the following target percentages in conjunction with this study to allow the use of lower base rates. Base Char es Volume Char es Water 45-50% 50-55% Sewer 35% 65% j) The following profile of customers is based upon existing average water consumption. Future projections are based upon these percentages. Monthly Consumption Range (1,000 gallons) From To % o Customer Base 0 3 36.00% 4 10 56.00% 11 14 5.00% 15 17 1.00% 18 28 0.80% 29 39 0.25% 40 54 0.20% 55 69 0.15% 70 111 0.15% 112 153 0.12% 154 Z10 0.10% 211 267 0.05% 268 440 0.05% 441 613 0.03% 614 853 0.03% 854 1093 0.03% 1094 1400 0.01% 1401 1707 0.01% 1708 2087 0.01% 2088 2467 0.01% k) The following profile of customers is based upon meter information provided by the County. Future projections are based upon these percentages. 3 Meter Size % of Total Customer Base % of Residential/ Commercial Customer Base 5/8" 72% 3.4% 3/4" 25% 0.3% 1" 1.1% 1.0% l1/a" 0.6% 0.6% 2" 0.5% 0.5% 3" 0.2% 0.2% 4" 0.1% 0.1% 6" 0.1% 0.1% 8" 0.01% 0.01% 10" 0.01% 0.01% 12" 0.01% 0.01% Residential - 94% 3.0 Description of Options The original 1995 study utilized a computer spreadsheet model to look at three categories of options. A total of six alternatives (two in each category) were evaluated based upon the goals described in Section 1.0. A general description of the three categories are as follows: Option #1a and #lb utilized base rates which were determined by consumption and maintain the same number of existing base rate categories (19) with only slight deviations from the existing rate structure. • Option #2a and #2b also utilized base rates determined by consumption but cut the number of categories down to 10 or 11 in order to minimize the number of base rate "jumps". • Option #3a and #3b utilized base rates determined by meter size. With this update, County personnel wanted to reevaluate a few variations of Option #la, Option #3a, and Option #3b. The remaining options from the original study were not considered in this report because they would have changed the number of base rate categories. Option #1b, which added a "low user" category, would have significantly increased the number of residential customers who experienced changes in water and sewer base charges due to variations in quarterly consumption. Option #2a and #2b, which decreased the number of base rate categories, would dramatically increase the size of base rate "jumps". The remaining options were expanded in this update through interaction with County personnel and are presented as follows: 3.O1 Option #l a(I) Option #1a(1) is almost identical to the existing rate structure in that the same base rate categories are utilized except that the 6.6% water revenue decrease is reflected entirely in the base rates. The existing water volume charge has not been changed. The sewer rates 4 have been modified to reflect the same revenue requirements but with a lower base rate and a higher volume charge so that base and volume revenues are 35% and 65% to the total sewer revenue, respectively. Because the percentage of revenue from base charges versus commodity charges does not vary, the monthly volume charge of $2.05 and $1.61 per 1,000 gallons remains constant throughout this analysis. 3.02 3.03 3.04 3.05 Option #la(2) Option #la(2) is similar to Option #1a(1) except that the 6.6% water revenue decrease is split evenly in both the base rates and volume charge. As a result, the monthly water volume charge is lowered to $1.91 per 1,000 gallons. The sewer rates are the same as reflected in Option #la(1). Option #3a Unlike any of the previous options considered, Option #3a differs from the existing rate structure in that base rates are determined by meter size rather than consumption. This type of rate structure would eliminate base rate "jumps" experienced by customers with changing water patterns. Base charges for different meter sizes are based upon the factors established by the County's existing connection fee structure. The 6.6% water revenue decrease is reflected entirely in the base rates. The existing water volume charge has not been changed. The sewer rates have been modified to reflect the current revenue requirements but with a lower base rate and a higher volume charge so that base and volume revenues are 35% and 65% to the total sewer revenue, respectively. Because the percentage of revenue from base charges versus commodity charges does not vary, the monthly volume charge of $2.05 and $1.61 per 1,000 gallons remains constant throughout this analysis. Option #3b Option #3b is identical to Option #3a except that residential customers are charged a base rate no matter what size meter they have installed. Base charges for commercial and industrial customers are based upon meter size (as in Option #3a). The residential base rate is identical to the commercial rate fora 5/a" meter. All base charges have been adjusted proportionally in order to ensure a minimum guaranteed revenue stream. Volume charges are as noted in Option #3a. This option attempts to address concerns over residential customers with 3/a" and 1 " meters due to pressure problems. Option #3b(1) Option #3b(1) is identical to Option #3b except that the residential base rate for water was adjusted from $13.17 to $12.95 per month. All commercial base rates remain as indicated in Option #3b. Additionally, several scenarios were investigated with alternate residential base rates such as $12.00 and $12.50. In all cases, water revenue requirements were met by adjusting the volume charge slightly upward. Sewer charges remain identical to Option #3b. The purpose of this option was to minimize the base rate for the lowest volume water users and to reflect the lower cost to service residential accounts. 5 3.05 Option #3b(2) Option #3b(2) is similar to Option #3b(1) except residential and s/s" commercial meter base water rates were both set at $12.95 per month. All water base charges for other meter sizes were adjusted proportionally. Additionally, several scenarios were investigated with alternate residential base rates such as $12.00 and $12.50. In all cases, water revenue requirements were met by adjusting the volume charge slightly upward. Sewer charges remain identical to Option #3b. The purpose of this option was to minimize the base rate for the lowest volume water users and to reflect parity between residential and small commercial accounts. 3.06 Options Not Considered The number of potential water and sewer rate options is almost endless. Rather than needlessly explore all options, the original rate study's intent was to focus on options which had a reasonable opportunity to meet the County's goals. Because of the County's relatively high debt service and desire to maintain reasonably low rates for residential users with low water use, options such as a single base charge or flat rate were not feasible. For example, in order to maintain the County's desired minimum guaranteed income, a single base charge rate structure would result in around $25 in monthly water and sewer base charges for a residential customer. Other options such as ascending or descending rate structures were not considered because they did not address this goals of ~ this study. 4.0 Summary and Evaluation At the inception of this rate study, it was the County's intention to utilize the 6.6% reduction in water revenue requirements to change over to a meter based rate structure such as those evaluated in Option #3 (a orb). It was concluded from the original study that a meter based rate structure would be more equitable and would eliminate "jumps" in the base rate due to changes in consumption patterns. One of the recognized disadvantages from the original study, however, was that certain commercial customers who had larger size meters with relatively low water demands would pay a significantly higher water and sewer bill. In addition, meter based options did not appreciably reduce the relatively high water and sewer charges experienced by customers who were using little or no water. With the update to this rate study, however, it was felt that the reduction in revenue requirements would address these concerns. A detailed evaluation of all commercial customers with meters 1" and greater was performed using the County's customer accounts database. All cost determinations were based upon the average monthly usage for the previous fiscal year. This approach is a good indicator of the average bill a commercial user would pay but does not reflect the potential high or low bill. The additional analysis of commercial accounts yielded two significant conclusions: • The meter-based options significantly affect the water and sewer rates for commercial customers. Roanoke County appears to have a significant number of commercial customers with large meters who do not use much water. These customers would pay a significant 6 increase in water and sewer bills under the Option #3b alternatives. Commercial customers who use a large amount of water relative to their meter size would actually see a significant savings. The meter-based options which result in a 6.6% (or more) reduction in water rates for the low-volume residential user provide an even greater water rate reduction for the high-volume residential user. This also holds true for sewer customers as well. Several attempts were made with the rate model to lower the disparity between low and high-end residential customers and to lessen the impact to commercial customers. This included lowering the base rates further and increasing the volume charge. Unfortunately, we cannot make enough of an impact without significantly reducing base rate revenue below 30%. The biggest impediment to making Option #3b more attractive appears to be the base rate ratio. As mentioned previously in this report, this ratio is based upon the County's current connection fee schedule and AWWA's standard on meter based rate structure. As an example, one of the County's commercial customers has a 10" meter and would incur a monthly water base charge of $3,371.52. Currently, this customer uses virtually no water and only sees a $20.00 per month water charge. Because the County has so many of these types of users, the number of customers affected by this type of rate change would be significant. One possible solution to this problem would be to use a different base rate ratio for each meter size. This could significantly lessen the impact to commercial customers and allow the County to incrementally approach the AWWA ratio. The real drawback to this approach is that any other ratio the County may ultimately utilize does not have a strong justification. For these reasons, County personnel elected to abandon further evaluation of any Option #3 items and concentrate on the remaining Option #1 alternatives. The following table presents a summary and evaluation of the remaining water and sewer rate options considered in this study. Each option is evaluated in terms of the goals of the study, how broad classes of customers will be affected, and the advantages/disadvantages relative to the existing rate structure. A table has been provided which highlights six (6) hypothetical low to medium water use customers and how each would be affected under the options considered. In addition, four of the County's large water users have been selected for a detailed billing analysis and the affect of each rate option. A graph has been provided which details annual water and sewer charges for each of the four customers. Flows are based upon meter information from the 1998-99 fiscal year. Detailed graphical comparisons of each rate option versus flow can be found in Appendix II and III. 7 1 it i~ i~ i~ i~ i~ i~ i~ i~ i~ i~ i~ i~ i~ i~ i~ ~ - + _U Q Q W rF ~ ~ j , ~ ~ Q_ ~ ~ N rte-. ~ CD ~ ~- ~ ~r ~_y ~ ~ Si {`,, F a ~ ~ ~_ ~ ~ ~ _ _ N (QD ~ ~ ~ ~ ~ ~ ~ ~ O O ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ d ~ ~"~ f~ = = L' = ~ ~ ~ ~ ~ (/~ ...yy c~ m ~~ n v r~ ,-r ~ d ~ ~ ~ ~y P4 p~~ ~ ~ r ~ ~ ~ J ~ ~ $t. ~.... ~ ~ U ~ a ~ ~ ~ ~ pTt ~ ~ ~ .+ n ~ ~ ~ ~ N ~ ~ T~ p~:p:}~ W fD Q J ~ m ~ ~, ~ N ~ ^~yy /V p~~ W lD O ~ ~ N ~ "a ~ Y O €' N ~ E ~ "s ~ k ~ eD a F { I; + + a F 4 j ~ n ~ ~ ~ o ~ ° D C~ - ~ F I ~ ~ ~. ~ ° o !% ~ can o ~ ~ m ~ ~ j N o- v m 3 m m ~ cn c o ~'. 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N .A ~ W ~ TT N (gyp ~ I~ ~ S ~ ' N CEO ~ ~ ~ N ~ OND c0O ~ U1 ~ , p ~ ~ W ~1 W ~ W O ~ ~ Cn ~ ~ Cl~ ~ ~ Cn N N N N N A ~ ~ ~ N ~ ~ In C ~ O ! 3 N CEO ~ ~ ~ N ~ ONO COO ~ (Ji _ ~ - -- - - ~ O EH fA ffl ffl Efl EA N -N-~ W O O ~ .1 N 1 ~ ~ ~ N N -w (~ CJt A O O N N O N O O ~I A Cn N O ~I CP O O W O C1 N __ n O ~ ~ ~I O ~i ~ j O A O ~ W v N O ~ O CO W O ~ (A CO d7 O ~ ~ DD O N ~ O W N ~ DD W N UWi .A O ~ ~O ~J W A O N ~ ~ N ---- n m W CJl ~ W Ui ~ o N CO ~ O ~ ~ O ~ ~ O A car, 00 ~A can OD A rn N CJ~ ~ tO ~ O ~ s O N 'J ~ ~ ~ .p -~ CIi W CT W CJ~ ~I CT C.71 O O O O N O N ~~pp ~,~d a~ a~°g, ~6 O Annual Water 8~ Sewer Bill ~ ~ ffl ~ ~ N N W CT O (J~ O CT O EA O O O O O O O O O O O O O v 0 c ~_ m c~ 0 C'1 tD~ C. O N W ~ A U~ O Ut O O O O O O O O O N O a° 0 N O i ^ ^ ~ ~ ao ~ _~ ~ _rt X y O O "*. 3 3 O `~ N A (f~ a° A 41 ~° '~ C') O '~ D m -~ s~~A V+ T~ _N r c~ c m 5.0 Rate Comparison With Other Localities To compare Roanoke County's system to other localities in the State, five similar localities were surveyed. Included were Henrico, Chesterfield, Stafford and Hanover Counties and the Augusta County Water and Sewer Authority. Of the utilities surveyed, none used a system similar to Roanoke for applying the base rate. All localities do use a two tier system with a base rate and a volume charge. Either a flat base rate is used where all customers pay the same monthly rate or a variable rate based on the customer's meter size is used. The information for each locality follows: 5.01 Henrico County Service Char e (bimonthl Meter Size Water Sewer 5/H" or 3/a" $ 7.90 $ 15.90 1" $ 18.60 $ 26.30 1 1/2" $ 34.30 $ 38.60 2" $ 52.60 $ 55.70 3" $ 86.60 $ 94.30 4" $139.40 $ 149.00 6" $ 275.40 $ 296.80 8" or 10" $ 527.30 $ 508.00 Consumption Volume Char e ( er 100 cubic eet (100 cu. t. Water Sewer 0-6 $ 1.13 $ 1.17 0 -10,000 $ 1.81 $ 1.92 lOk - 80k $ 1.24 $ 1.37 > 80,000 $ 0.89 $ 1.24 5.02 Chesterfield County Bimonthly Customer Cost Charge: $3.96 per account Bimonthly Capacity Cost Charge: Water Sewer Sin le Famil $ 3.76 $ 13.04 Multi le Famil er unit $ 3.20 $ 11.08 Two Famil Dwellin s er unit $ 3.76 $ 13.04 Trailers er unit $ 3.20 $ 11.08 All others: 5/H" or 3/a" $ 3.76 $ 13.04 1" $ 9.40 $ 32.60 11 11/z," $ 18.80 $ 65.20 2" $ 30.08 $104.32 3" $ 60.16 $ 208.64 4" $ 94.00 $ 326.00 6" $ 188.00 $ 652.00 8" $ 300.80 $ 1,043.20 10" $ 432.40 $1,499.60 12" $ 582.80 $ 2,021.20 Bimonthly Commodity Charge: $1.17 per 100 cubic feet water $1.25 per 100 cubic feet sewer 5.03 Hanover County Bimonthly Water User Fees: 0-4,000 allons $ 8.21 4,000 -15,000 allons $ 3.32 er 1,000 allons 15k - 6,000,000 allons $ 3.42 er 1,000 allons above 6,000,000 - 75,000,000 allons $ 1.55 er 1,000 allons above 75,000,000 allons $ 1.20 er 1,000 allons Bimonthly Sewer User Fees: 0-4,000 allons $ 25.57 4,000 -12,000 allons $ 4.30 er 1,000 allons 12,000 - 3,600,000 allons $ 4.64 er 1,000 allons above 3,600,000 allons $ 1.60 er 1,000 allons Flat rate unmetered sewer $ 56.70 5.04 Augusta County Service Authority Base Char a bimonthl ) Meter Size Water Sewer 5/H" or 3/a" $ 12.55 $ 10.29 1" $ 24.52 $ 21.00 1 ~/z" $ 67.36 $ 59.48 2" $ 122.54 $ 110.15 3" $ 207.85 $ 181.65 4" $ 404.30 $ 359.99 6" $ 642.65 $ 574.61 8" $ 820.73 $ 735.00 10" $ 998.81 $ 895.39 12 Volume Charge: 5.05 Stafford County Water Customer Charge Demand Charge Commodity Charge 0 -10,000 10,001- 50,000 over 50,000 Sewer Customer Charge Demand Charge Volume Charge $ 2.12 per 1,000 gallons water $ 2.78 per 1,000 gallons sewer $ 2.37 per month $ 1.37 per month $ 1.75 per 1,000 gallons $ 2.25 per 1,000 gallons $1.75 per 1,000 gallons $ 0.89 per month $ 4.61 per month $ 3.16 per 1,000 gallons The above rates are based on non-seasonal consumption charges. 5.06 Summary The following is a summary of water and sewer charges based upon 5,000 gallons per month of consumption*. This quantity of usage is typical for a residential customer. Locality Water Sewer Total Roanoke County Existing O Lion #la(1) $ 24.09 $ 22.28 $ 15.62 $ 14.75 $ 39.71 $ 37.03 Henrico Count $ 16.05 $ 20.79 $ 36.84 Chesterfield Count $ 10.69 $ 1.5.87 $ 26.56 Hanover Count $ 14.93 $ 25.74 $ 40.67 Au usta Count $ 16.88 $ 19.04 $ 35.92 Stafford Count $ 11.63 $ 21.30 $ 32.93 Information based upon rates presented above As the above table indicates, Roanoke County generally has a much higher residential water bill (+72%) but lower residential sewer bill (-24%) than comparable localities. Combined, Roanoke County residential customers pay approximately 15% higher water and sewer bills than in comparable localities. With the proposed rate reduction, this disparity is reduced to approximately 7%. 13 The following is a summary of facilities fees for water and sewer connections. In general, Roanoke County's facilities fees compare favorably with similar localities in Virginia. Locality Water Sewer Total Roanoke County $2,690.00 $1,500.00 $4,190.00 Henrico County $2,625.00 $4,692.00 $7,317.00 Chesterfield County $2,592.00 $1,465.00 $4,057.00 Hanover County $3,090.00 $3,660.00 $6,750.00 Augusta County $2,095.00 $3,720.00 $5,815.00 Stafford County $3,600.00 $3,500.00 $7,100.00 S. 07 Statewide Average In addition to comparing similar localities, Roanoke County water and sewer have also been compared with average rates across Virginia. Draper Aden Associates has been publishing the "Virginia Water & Sewer Rate Survey" for the past 11 years. The following three tables illustrate Roanoke County's residential water and sewer bill compared to the statewide average fora 5,000 gallon per month usage. As mentioned previously, this quantity of usage is typical for a residential customer. Virginia Average Water Rates (6,000 pellons per month) $30 $2s _ _ g22~Z8 Existing Option #1a(1) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ $20 $1s 1 $10 $s $o 1990 7991 7992 1993 7994 1995 1996 1997 1996 1999 14 Virginia Average Sewer Rates (5.000 gallons per month) $25 $20 $15 $10 $5 $0 $45 $40 $35 $30 $25 Szo $1s $10 S5 $0 Virginia Average Combined Water & Sewer Rates (5,000 gallons per month) • • • (39.71 637.0_3 _ - ~ .~ lion #1a(1) 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 Like the previous comparison with similar localities, Roanoke County generally has a higher residential water bill (+46%) but lower residential sewer bill (-25%) than the statewide average. Combined, Roanoke County residential customers pay approximately 7% higher water and sewer bills than the statewide average. An important consideration, however, is that statewide average water and sewer bills have risen at total of 44% (4.8% per year) over the last nine years. Roanoke County's water and sewer rates have remained stable since 1995. With the proposed rate reduction, the combined residential water and sewer bill will be slightly below the state average (-0.5%). It is important to note that the comparisons presented in this section are only a "snapshot" of a typical residential customer using 5,000 gallon per month. This relationship will vary depending upon the quantity of consumption selected for comparison. 15 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 t 1 ~i 1 r t 1 6.0 Recommendations Since the beginning of this evaluation, County staff has indicated a desire to avoid drastic changes to the existing rate structure. Either Option #la(1) or #la(2) could be considered a minor change to the rate structure. Option #1a(1), however, provides the greatest amount of reduction to the lowest volume users (-11.8% vs. -7.8%). This reduction is achieved without increasing the combined water and sewer bill for any of the County's customer base. For this reason, Option #1a(1) is the recommended alternative. It is also recommended that future rate adjustments be applied as follows: • When revenue requirements go up, apply rate increases to the volume charge rather than the base charge; • When revenue requirements go down, apply rate decreases to the base charge rather than the volume charge. By lowering base charges when revenue requirements decrease, the County also reduces base rate "jumps" between customer classes and benefits the lowest volume users in the system. Likewise, applying rate increases to the volume charge minimizes the impact of base rate "jumps" and protects low volume users. Along with the water rate reduction, Option #la(1) reallocates sewer charges by lowering base charges and increasing volume charges. Although the overall projected sewer revenue does not change, this adjustment will further benefit low volume users. Ultimately, the County should consider changing to a meter based system similar to Option #3b(1). A meter based system will provide the County with the required revenues and provide a fair and equitable system for customers. As the customer base increases and additional large water users are in place, the original goals of this study will be addressed by: • Eliminating "jumps" in the base rate due to changes in consumption patterns; and, Providing lower base rates to residential customers and higher volume charges which will benefit low consumption customers. Because of the County's large number of commercial customers using low water volumes, a case by case evaluation of commercial meter sizes will be necessary to consider ameter-based rate structure. Many of these meters could be incorrectly sized or possibly be fire service or secondary meters. Customers should be encouraged to separate fire and domestic meters if they are now combined. If a customer has a meter larger than required by AWWA or BOCA, they would end up paying a much higher water bill under a meter based system. Adequate time should be provided to assure that customers have time to change meter sizes if desired and that proper revenue projections can be developed by the County. Because of the number of commercial customers involved, a five to ten year program would likely be necessary to implement ameter-based rate structure. 16 Appendix I -Detailed Revenue Projections ' Projected Water and Sewer Revenue for 2000/2001 Roanoke County Rate Study Existing Water and Sewer Rates Jan-00 Monthly Consum tion Ran a Water Sewer From To Monthly Base Rate 0 o Customer Base nnua Base Revenue Monthly Base Rate o o Customer Base nnua Base Revenue 0 10 $13.86 92.00% $2,842,395 $9.20 92.00% $1,550,842 11 14 $20.79 5.00% $231,717 $13.81 5.00% $126,519 15 17 $34.65 1.00% $77,239 $23.01 1.00% $42,161 18 28 $57.50 0.80% $102,540 $38.19 0.80% $55,980 29 39 $80.37 0.25% $44,789 $53.36 0.25% $24,443 40 54 $110.85 0.20% $49,420 $73.61 0.20% $26,975 _ _ 55 69 $142.70 0.15% $47,714 $94.77 0.15% $26,047 70 111 $230.70 0.15% $77,139 $153.19 0.15% $42,103 112 _ 153 $318.68 0.12% $85,245 $211.62 0.12% $46,530 154 ___ 210 $437.15 0.10% $97,446 $290.28 0.10% $53,187 211 267 $555.61 0.05% _ $61,926 $368.95 0.05% $33,801 268 440 $915.16 0.05% $102,000 $607.71 0.05% $55,675 441 613 $1,274.70 0.03% $85,244 _ $846.47 0.03% _ $46,529 614 853 $1,773.51 0.03% ___ $118,601 $1,177.70 0.03% $64,736 54 8 _ 1093 $2,272.29 __ 0.03% $151,956 $1,508.93 0.03% $82,943 _ 10 94 _ 1400 $2,909.67 0.01 % $64,860 $1,932.17_ 0.01 % $35,403 _ 1401 1707 $3,547.02 0.01 % $79,067 $2,355.40 0.01 % $43,158 1708 __ 2087 $4,336.78 __ 0.01 % $96,672 $2,879.85 0.01 % $52,767 _ 2088 2467 $5,126.55 0.01 % $114,277 $3,404.29 0.01 % $62,376 Total Annual Base Charge 51 % $4,530,247 Volume Charge (per 1,000 gallons) $2.05 Total Annual Volume Charge 49% $4,412,657 2000-2001 Total Revenue $8,942,904 48% $2,472,174 $1.28 52% $2,670,568 $5,142,742 ' Projected Water and Sewer Revenue for 2000/2001 Roanoke County Rate Study Option #1 a(1) Jan-00 Monthly Consum tion Ran a Water Sewer From To Monthly Base Rate °o Customer Base nnua Base Revenue Monthly Base Rate o Customer Base nnua Base Revenue 0 10 $12.03 92.00% $2,467,101 $8.31 92.00% $1,400,815 11 14 $18.05 5.00% $201,122 $12.47 5.00% $114,280 15 17 $30.08 _ ___ _ 1.00% $67,041 $20.78 1.00% $38,082 18 28 $49.91 0.80% $89,001 $34.50 0.80% $50,564 29 39 $69.76 0.25% $38,875 __ $48.20 0.25% $22,078 40 54 $96.21 0.20% $42,894 $66.49 _ 0.20% $24,365 55 69 $123.86 0.15% $41,414 $85.60 0.15% $23,527 70 111 $200.24 0.15% $66,954 $138.37 0.15% ____ $38,030 112 153 $276.60 0.12% _ $73,990 $191.15 0.12% $42,028 154 210 $379.43 ___ 0.10% $84,580 $262.20 0.10% $48,042 __ 211 _ 267 $482.25 0.05% $53,750 $333.26 0.05% $30,531 _ 268 440 $794.33 0.05% $88,533 $548.92 0.05% $50,289 441 613 $1,106.40 0.03% $73,989 $764.58 0.03% $42,028 614 853 $1,539.35 0.03% $102,942 _ $1,063.77 _ _ 0.03% $58,474 -- 854 ---- -. 1093 $1,972.27 0.03% $131,893 $1,362.96 0.03% $74,920 1094 __ 1400 $2,525.49 0.01 % $56,296 $1,745.25 __ 0.01 % $31,978 1 401 _ __ 1707 _ $3,078.69 0.01 % $68,628 $2,127.54 0.01 % $38,983 _ 1708 _ 2087 $3,764.17 0.01 % $83,908 __$2,601.26 0.01 % $47,662 2088 2467 $4,449.67 0.01 % $99,188 $3,074.96 0.01 % $56,342 Total Annual Base Charge 47% $3,932,097 Volume Charge (per 1,000 gallons) $2.05 Total Annual Volume Charge 53% $4,421,284 2000-2001 Total Revenue $8,353,382 43% $2,233,018 $1.40 57% $2,912,218 $5,145,235 Notes: 1. Base Rate Based Upon Consumption 2. Adjusted % of Base Charge vs. Volume Charge Projected Water and Sewer Revenue for 2000/2001 Roanoke County Rate Study Option #1 a(2) Jan-00 Monthly Consum tion Ran a Water Sewer From To Monthly Base Rate o Customer Base nnua Base Revenue Monthly Base Rate o Customer Base nnua Base Revenue 0 10 $12.96 92.00% $2,657,824 $8.31 92.00% $1,400,815 11 14 $19.44 5.00% $216,670 $12.47 5.00% $114,280 15 17 $32.40 1.00% $72,223 $20.78 1.00% $38,082 18 28 $53.77 0.80% $95,881 _$34.50 0.80% $50,564 29 39 $75.15 0.25% $41,880 $48.20 0.25% $22,078 _ 40 54 $103.65 0.20% $46,211 $66.49 0.20% $24,365 55 69 $133.43 0.15% $44,616 $85.60 0.15% $23,527 70 111 $215.72 0.15% $72,130 $138.37 _0.15% $38,030 112 153 $297.99 0.12% $79,710 $191.15 0.12% $42,028 154 210 $408.76 0.10% $91,118 $262.20 0.10% $48,042 211 267 $519.53 0.05% $57,905 ___$333.26 0.05% $30,531 268 440 $855.73 0.05% $95,377 $548.92 0.05% $50,289 441 613 $1,191.93 0.03% $79,708 $764.58 0.03% $42,028 __ 614 853 $1,658.35 0.03% -- $110,900 $1,063.77 0.03% $58,474 854 1093 $2,124.74 0.03% $142,089 $1,362.96 0.03% -- _ $74,920 - 1094 1400 $2,720.73 0.01 % $60,648 $1,745.25 0.01 % $31,978 _ 1401 1707 $3,316.69 0.01 % $73,933 $2,127.54 --- - 0.01 % _ $38,983 - - 1708 -- 2087 - .17 $4,055 -- 0.01 % $90,395 $2,601.26 0.01 % $47,662 2088 2467 _ $4,793.66 _ _ 0.01 % $106,856 $3,074.96 0.01 % $56,342 Total Annual Base Charge 51 % $4,236,075 Volume Charge (per 1,000 gallons) $1.91 Total Annual Volume Charge 49% $4,119,343 2000-2001 Total Revenue $8,355,418 43% $2,233,018 $1.40 57% $2,912,218 $5,145,235 Notes: 1. Base Rate Based Upon Consumption 2. Adjusted % of Base Charge vs. Volume Charge Projected Water and Sewer Revenue for 2000/2001 Roanoke County Rate Study Option #3b(1) Jan-00 WATER SEWER Annual Annual Monthly No. of Base Monthly ', No. of Base Meter Size Base Rate , Meters Revenue Base Rate ' Meters Revenue Residential Onl Y $12. 95 I 17 ,407 ' $2,705,048 - ---_ ---- $7.20.',_ --_ 14,242 $1_,230,509 - - --- -- -- ~~ 5/8 Commercial _ _ $13.17 _ 642 ~ $101,462 _ $720 550 -- $47,520 --- - ~~ 3/4 Commercial --- -- $18.96 ~- 59 - - _ _ $1.3,427 $10.37 ' 50 $6,221 1 "Commercial $33.72 _ 183 $74,039 $18.43 161 ' $35,611 1 1/2 ' Commercial $75.86 101 $91,941 _ $41.47 ' 93 $46,283 2 "Commercial $134.86 104 $168,306 $73.73 I 100 $88,474 _ _ _ 3 " Commercial $303.44 33 $120,161 $165.89 __ __ . 32 $63,701 Commercial 4 " _ _ $539.44 23 $148,886 $294.91 21 $74,318 _ 6 " Commercial $1,213.75 _ 18 $262,169 $663.55 16 $127,402 8 " Commercial $2,157.77 4 _ $103,573 $1,179.65 - -: 3 $42,467 10 " Commercial $3,371.52 1 $40,458 $1,843.20 - $0 12 " Commercial $4,854.99 1 _ $58,260 $2,654.21 I 1 $31,850 Total Annual8ase Charge 47% $3,887,731 35% $1,794,355 Volume Charge (per 1,000 gal lons) $2.07 $1.61 Total Annual Volume Charge 53 % $4, 464, 419 65 % $3, 349, 050 18, 576 15, 269 2000-2001 Total Revenue $8,352,149 $5,143,406 ' Notes: 1. Single Residential Base Rate 2. Commercial Base Rate Based Upon Meter Size 3. Secondary and Fire Service Meters Excluded From Revenue Projections ' 4. Base Rate Jumps Based Upon Connection Fees 5. All New Meters Assumed to be 5/8-inch i~ ~1 1 i~ i~ i~ Projected Water and Sewer Revenue for 2000/2001 Roanoke County Rate Study Option #3b(2) Jan-00 WATER SEWER Annual Annual Monthly No. of Base Monthly No. of Base Meter Size Base Rate Meters Revenue Base Rate Meters Revenue Residential Onl Y $12.95 ' 17,407 _-- -_ $2,705,048 _ __ _ $7.20 _..____ 14,242 _ __ $1,230,509 _ _ __ --- 5/8 " Commercial - --- - -- $12.95 642 $99,767 $7.20 550 $47,520 3/4 " Commercial $18.65 59 $13,203 $10.37 50 $6,221 1 ' Commercial _ $33.15 183 $72,802 $18.43 161 $35,611 1 1/2 " Commercial _ $74.59 101 $90,406 $41.47 93 $46,283 2 " Commercial $132.61 104 $165,495 $73.73 100 $88,474 3 " Commercial $298.37 33 $118,154 $165.89 32 $63,701 4 " Commercial $530.43 23 $146,399 $294.91_, 21 $74,318 6 " Commercial $1,193.47 18 $257,790 $663.55 _' 16 $127,402 8 " Commercial $2,121.73 4 $101,843 $1,179.65 3 $42,467 10 " Commercial $3,315.20 _ 1 $39,782 $1,843.20 I - _ $0 12 " Commercial $4,773.89 1 $57,287 $2,654.21 1 $31,850 Total Annual Base Charge 46% $3,867,974 35% $1,794,355 Volume Charge ( per 1,000 ga llons) $2.08 $1.61 Total Annual Volume Charge 54 % $4, 485, 986 65 % $3, 349, 050 18, 576 15, 269 2000-2001 Total Revenue $8,353,960 $5,143,406 Notes: 1. Single Residential Base Rate 2. Commercial Base Rate Based Upon Meter Size 3. Secondary and Fire Service Meters Excluded From Revenue Projections 4. Base Rate Jumps Based Upon Connection Fees 5. All New Meters Assumed to be 5/8-inch Projected Water and Sewer Revenue Roanoke County Rate Study Revenue Projections for Rate Options Jan-00 L. _ ,_ . Year ~ Req'd Revenue ; Existing !Option #1a (1) ! Option #1a(2) '~ a Water $8,352,666 $8,942,904 $8,353,382 $8,355,418 ~' 0 0 N Sewer $5,142, 863 , $5,142, 742 , $5,145,235 $5,145, 235 , 0 i Total $13,495,529 ~ $14,085,646 i $13,498,617 j $13,500,653 c Water $8,526,921 $9,129,472 $8,530,511 1'~ $8,529,697 o i j c Sewer $5,260,072. $5,259,948 _ $5,263,953 , $5,263,953 ~ ; o ~ Total ' $13,786,993 j $14,389,420 I , $13,794,464 'I $13,793,650 ! c Water $8,703,897 $9,318,955 $8,710,561 $8,706,697I'~ o Sewer $5, 379, 043 , $5, 378, 918 $5, 384, 594 , $5, 384, 594 . _ - - -- -_ - . _ _ _ _ ----_ _ _ - - _- --- - , , r o w iTotal $14,082,940 $14,697,873 $14,095,155 ~ $14,091,291 j c Water $8,883,666 $9,511,427 $8,893,607 $8,886,488 w i ^' . Sewer $5,499,825 $5,499,697 , $5,507,208 , $5,507,208 ,~ ~ ~ ' ', $14,383,491 ; $15,011,124 Total $14,400,815 ' $14,393,695 c Water $9,066,299 $9,706,966 $9,079,724 a $9,069,141 "' . Sewer $5,622,462 __ $5,622,332 , $5,631,846 $5,631,846_; ~ '~ _ _ ~ ~ ~ ~' i Total $14,688,761 i $15,329,297 ~ $14,711,570 ~ $14,700,986 ~ o Water $9,251,869 $9,905,649 $9,268,993 $9,254,730 0 c Sewer _ $5, 747, 003 1 _ _ $5, 746, 870 _, $5 758, 559 a $5, 758, 559. _ _ as L .~~Total ! $14,998,872 $15,652,519 ! $15,027,552 ~ $15,013,289 i~ ii i~ i~ i~ i~ i~ ' Appendix II -Comparison of Consumption-Based Rate Options ii ii C~ C ~%) ~Z) ~o ~6)~6# uo!;dp ao; II!8 ~a;eM u! afiueyp a6e;uaa~ad 0 0 o a o 0 0 0 0 O O O O O p N ~ N ~ CD 00 ~ i W L i~ V L •~ vI N~ C I.I r Q ++ 7 to N W U N ~ ~ ~ C T Q O O ~ H ~C = ~ O ~ ~ ++ C O O ~ O O N O C ~' O N .~ ~. U ~'~ 1 , i1 `. 1 , 1 il 1 1 ~4\~ - -_ __ -_ ___-J.-- _- -_ - - . _ - ;^..ry :` ti. 1 ~~ :~.~ 1 ~~..~ 1 1 V\ 1 ~.i ~C ,^.. .~~~ 1 1 1 1 1 J - 1 1 1 1 ~'~ . 1 ~~~ ~~l - 1 1 1 ~ 1 . 1 1 1 1 1 ~ 1 U 1 7 1 •'~ ~ 1 ~ N V _ , ~k ~k m m . 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C 7 N C O U A ~ r c O O N OOD (00 OV N O ~ i9 ~ N ~ 1 E9 ~ ~ ~ V! ~ II!8 aannaS '8 as;eM ~1y3uoY11 r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 RESOLUTION 042500-3 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: .J~• Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Closed Session File L~ _ Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 RESOLUTION 042500-4 OF CONGRATULATIONS TO WILLIAM BYRD HIGH SCHOOL GIRLS VOLLEYBALL TEAM FOR WINNING THE GROUP AA STATE VOLLEYBALL CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the William Byrd High School Girls Volleyball Team won the Group AA state volleyball championship this year, defeating Liberty and Chancellor, and winning both matches in two games; and WHEREAS, the Terriers won the first state volleyball championship in school history, finishing with a record of 24 and 3 and winning the Blue Ridge District and the Region III tournaments; and WHEREAS, the Terriers were led by nine seniors and demonstrated excellent team volleyball with every player contributing to the championship season; and a member of the team, Holly Holland was named Group AA Player of the Year; and WHEREAS, the Terriers are coached by Sharon Hensley, who was named Group AA Coach of the Year, and Assistant Coaches Randy Asbury and Allen Griffith; and Jayvee Coach Dana Stevens. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the WILLIAM BYRD HIGH SCHOOL GIRLS VOLLEYBALL TEAM: Cameron Adams, Lindsey Adkins, Kim Andrews, Kelly Asbury, Darcy Belcher, Elizabeth Callahan, Dawn Chewning, Sarah Cunningham, Amanda Dore, Andrea Gay, Ashley Hartman, 1 Holly Holland, Jennifer Schenz, Samantha Spradlin, and Amanda Stump for their athletic ability, their team spirit, and their commitment to each other; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to the members of the team, the coaches, and the school in their future endeavors. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: y~2 ~• -Ct~[.Lc~.~ Mary H. AI en, CMC/AAE Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Dr. Linda Weber, School Superintendent 2 - /' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 RESOLUTION OF CONGRATULATIONS TO WILLIAM BYRD HIGH SCHOOL GIRLS VOLLEYBALL TEAM FOR WINNING THE GROUP AA STATE VOLLEYBALL CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the William Byrd High School Girls Volleyball Team won the Group AA state volleyball championship this year, defeating Liberty and Chancellor, and winning both matches in two games; and WHEREAS, the Terriers won the first state volleyball championship in school history, finishing with a record of 24 and 3 and winning the Blue Ridge District and the Region III tournaments; and WHEREAS, the Terriers were led by nine seniors and demonstrated excellent team volleyball with every player contributing to the championship season; and a member of the team, Holly Holland was named Group AA Player of the Year; and WHEREAS, the Terriers are coached by Sharon Hensley, who was named Group AA Coach of the Year, and Assistant Coaches Randy Asbury and Allen Griffith; and Jayvee Coach Dana Stevens. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the WILLIAM BYRD HIGH SCHOOL GIRLS VOLLEYBALL TEAM: Cameron Adams, Lindsey Adkins, Kim Andrews, Kelly Asbury, Darcy Belcher, Elizabeth Callahan, Dawn Chewning, Sarah Cunningham, Amanda Dore, Andrea Gay, Ashley Hartman, 1 ~1- / Holly Holland, Jennifer Schenz, Samantha Spradlin, and Amanda Stump for their athletic ability, their team spirit, and their commitment to each other; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to the members of the team, the coaches, and the school in their future endeavors. 2 .~ Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 RESOLUTION 042500-5 OF CONGRATULATIONS TO BRAD ARGABRIGHT, FOR WINNING THE 103 POUND GROUP AA STATE WRESTLING CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, Brad Argabright, a student at William Byrd High School, had an outstanding season on the wrestling team with a record of 29 and 6, culminating in a state championship; and WHEREAS, Brad demonstrated his outstanding athletic ability and good sportsmanship throughout the season; and WHEREAS, Brad participated in many competitions, placing 4tn at the Tiger Classic, 1St at the Bearcat Classic; 3~d at the Big Orange; and 2"d at the District tournament; and WHEREAS, Brad won the 103 pound State Group AA Wrestling Championship, and placed 1st in the regional and state tournaments without any points being scored against him. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to BRAD ARGABRIGHT for winning the 103 pound Group AA State Wrestling Championship; and BE IT FURTHER RESOLVED, thatthe Board of Supervisors extends its best wishes to Brad Argabright in all of his future endeavors. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: YYL off- JZ.~, ~ o~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Dr. Linda Weber, School Superintendent 2 ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 RESOLUTION OF CONGRATULATIONS TO BRAD ARGABRIGHT, FOR WINNING THE 103 POUND GROUP AA STATE WRESTLING CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, Brad Argabright, a student at William Byrd High School, had an outstanding season on the wrestling team with a record of 29 and 6, culminating in a state championship; and WHEREAS, Brad demonstrated his outstanding athletic ability and good sportsmanship throughout the season; and WHEREAS, Brad participated in many competitions, placing 4th at the Tiger Classic, 1St at the Bearcat Classic; 3~d at the Big Orange; and 2"d at the District tournament; and WHEREAS, Brad won the 103 pound State Group AA Wrestling Championship, and placed 1st in the regional and state tournaments without any points being scored against him. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to BRAD ARGABRIGHT for winning the 103 pound Group AA State Wrestling Championship; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its bestwishes to Brad Argabright in all of his future endeavors. ^- ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 2000 AGENDA ITEM: Withdrawal of Second reading of an ordinance authorizing the approval of a Special Use Permit for the Evangel Foursquare Church, for a religious assembly use located at 5188 Stable Road, Cave Spring Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a letter from Ed Natt, attorney for Evangel Foursquare Church, withdrawing their request for a Special Use Permit on property located on Stable Road to operate a church and day care center. We have been informed that the Church plans to initiate another Special Use Permit to operate similar facilities on a 48.65 acre parcel (Tax Map. # 098.02-02-16.00.0000) fronting on Indian Grave Road and Route 220 in the Cave Spring Magisterial District. ~~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church _ Denied () Johnson Received () McNamara- _ Referred () Minnix _ To () Nickens _ _ _ l+ LAW OFFICES OSTERHOl1DT, FERGl1SON, NATT, AGES £~ KIDD A PROFESSIONAL CORPORATION 1919 ELECTRIC ROAD. SUITE I CHARLES H. OSTERH OU DT P. O. BOX 200G8 D.~ 'hRi~31.1 1 ~1~~9. MICHAEL S. FERGUSON ROAN OK E. VIRGINIA JBCi ~ 1'~CN EDWARD A. NATT G. STEVEN AGEE 2401 S'0007 ~ BI.J [~'" ECH MARK D. KIDD RAD JOHNSTONE 2000 April 10 JPM C"r PMM KRISTEN KON , ~7 HOM Q~ CtERtCS OFFICE Chairman and Members Board of Supervisors County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Re: Request of Evangel Foursquare Church for a Special Use Permit for a church and daycare facility Gentlemen: ~- TELEPHONE 540-774.1 197 FAX NO. 540.7 7 4-0961 This letter is written to formally request withdrawal of the above matter that is scheduled for public hearing before the Board of Supervisors at its April 25, 2000, meeting. My client has determined not to proceed with this Special Permit request for that site. Should you need anything further, please advise. Very truly yours, OSTERHOUDT, FERGUSON, NATT, AGEE &KIDD, P.C. ~.,,fl~ r~<~- Edward A. Natt EAN/csb pc: Mr. Terrance L. Harrington Director of Planning County of Roanoke 5204 Bernard Drive, SW Roanoke, VA 24018 The Rev. C. Kenneth Wright Evangel Foursquare Church 612 Bullitt Avenue Roanoke, VA 24013 - '; ~ t~ _.o~ r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 RESOLUTION 042500-6 INDICATING THE ABANDONMENT OF A PORTION OF ROUTE 884 (OLD ROUTE 651) LAUREL GLEN WHEREAS, a public notice was posted as prescribed under Section 33.1-151, Code of Virginia, announcing a public hearing to receive comments concerning abandoning the section of prescriptive right-of-way described below from the secondary system of state highways; and WHEREAS, on March 14, 2000 the Board of Supervisors of Roanoke County approved an authorization to give notice to the Commonwealth Transportation Board of its intent to abandon the section of prescriptive right-of-way described below from the secondary system of state highways; and WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of a 30 foot by 118 foot portion of the prescriptive right-of-way known as Route 884 (Old Route 651) generally located approximately 250 feet from the intersection of Laurel Glen Road and Mountain View Road in the Vinton Magisterial District. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AS FOLLOWS: 1. That the Board of Supervisors of Roanoke County Virginia abandons the above described prescriptive right-of-way, pursuant to Virginia Code Section 33.1-151 2. That a certified copy of this resolution be forwarded to the Salem District Resident Engineer of the Virginia Department of Transportation. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: ~• Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation "- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 RESOLUTION 042500-6 INDICATING THE ABANDONMENT OF A PORTION OF ROUTE 884 (OLD ROUTE 651) LAUREL GLEN WHEREAS, a public notice was posted as prescribed under Section 33.1-151, Code of Virginia, announcing a public hearing to receive comments concerning abandoning the section of prescriptive right-of-way described below from the secondary system of state highways; and WHEREAS, on March 14, 2000 the Board of Supervisors of Roanoke County approved an authorization to give notice to the Commonwealth Transportation Board of its intent to abandon the section of prescriptive right-of-way described below from the secondary system of state highways; and WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of a 30 foot by 118 foot portion of the prescriptive right-of-way known as Route 884 (Old Route 651) generally located approximately 250 feet from the intersection of Laurel Glen Road and Mountain View Road in the Vinton Magisterial District. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AS FOLLOWS: 1. That the Board of Supervisors of Roanoke County Virginia abandons the above described prescriptive right-of-way, pursuant to Virginia Code Section 33.1-151 2. That a certified copy of this resolution be forwarded to the Salem District Resident Engineer of the Virginia Department of Transportation. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: v Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Vir~yir~~a ~e ~rtment.of ~'rans~ortati~n I hereby ce a h~foregoing is a rue a correc copy of Resolution 042500-6 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, April 25, 2000. ~ Y22~Q,c Brenda J. Hol on, Deputy Clerk Roanoke County Board of Supervisors 1 ACTION NO. ITEM NO. ~ 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 2000 AGENDA ITEM: Second Reading and Public Hearing; Adoption of a Resolution to abandon a 30' x 118' portion of Route 884 (Old Route 651), known as Laurel Glen Road; generally located 250' from the intersection of Mountain View Road and Laurel Glen Road in the Vinton Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Roanoke County received a request from Wolf Creek Inc. to abandon a 30' x 118' prescriptive right-of-way adjacent to the Beech Cove section of the Wolf Creek PRD. A prescriptive public right-of-way is one acquired for public use by reason of continuous, open, uninterrupted usage for a period of twenty years or more. This right-of-way is located off of Laurel Glen Road near the intersection Mountain View Road. If interest in this prescriptive right-of-way is abandoned by Roanoke County, and the Commonwealth of Virginia, the land area associated with this right-of-way will be available to the applicant for use as part of the Wolf Creek PRD development. Title 33.1-151 of the Code of Virginia, 1950 as amended, requires the governing body of a county to give notice of intention to abandon any such road to the Commonwealth Transportation Board (CTB). The Board of Supervisors authorized this notice on March 14, 2000. Subsequent to this notice, the staff posted the property for a 30 day period with a Notice of Proposed Abandonment, and advertised the requisite public hearing scheduled for April 25, 2000 ~-z 2 SUNIlKARY The notice and hearing requirements for abandonment have been completed. The attached resolution indicates the Board's abandonment of the above referenced prescriptive right-of-way. STAFF RECOMMENDATION: County staff is requesting that the Roanoke County Board of Supervisors adopt to attached resolution to abandon this 30' x 118' prescriptive right-of-way, and transmit said resolution to the Virginia Department of Transportation for consideration of the Commonwealth Transportation Board. Respectfully Submitted, Terranc L. rington, AICP Depar ent of Community Development Approved, Elmer C. Hodge County Administrator Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by Vote No Yes Abs Church Johnson McNamara Minnix Nickens ` 1 • ~ 1+ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 RESOLUTION TO ABANDONMENT OF A PORTION OF ROUTE 884 (OLD ROUTE 651) LAUREL GLEN WHEREAS, a public notice was posted as prescribed under Section 33.1-151, Code of Virginia, announcing a public hearing to receive comments concerning abandoning the section of prescriptive right-of-way described below from the secondary system of state highways; and WHEREAS, on March 14, 2000 the Board of Supervisors of Roanoke County approved an authorization to give notice to the Commonwealth Transportation Board of its intent to abandon the section of prescriptive right-of-way described below from the secondary system of state highways; and WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of a 30 foot by 118 foot portion of the prescriptive right-of-way known as Route 884 (Old Route 651) generally located approximately 250 feet from the intersection of Laurel Glen Road and Mountain View Road in the Vinton Magisterial District. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA as follows: 1. That the Board of Supervisors of Roanoke County Virginia abandons the above described prescriptive right-of-way, pursuant to Virginia Code Section 33.1-151 2. That a certified copy to the Salem District Resident Department of Transportation. On motion of Supervisor the following recorded vote: AYES: NAYS: of this resolution be forwarded Engineer of the Virginia to adopt the resolution, and carried by A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors 1 1 ACTION NO. ITEM NO . R ` "3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 2000 AGENDA ITEM: Second Reading and Public Hearing; Amendments to the 1998 Roanoke County Community Plan to adopt a revised future land use map, a revised economic opportunity map and text amendments for the Exit 132 and Exit 141 interchange areas. COUNTY ADMINISTRATOR' S COMMENTS : ~jr_ `~ G~~~y„'r~ws~' ;~1~~ BACKGROUND: As a result of increasing traffic along the Interstate 81 corridor, the Virginia Department of Transportation has proposed improving the interstate to provide increased carrying capacity and to address safety concerns. These proposed improvements include the enlargement of Exit 132 (Dixie Caverns) and Exit 141 (Hanging Rock) . In response to these proposed improvements, the Board of Supervisors asked staff to analyze the potential land use impacts and opportunities that the road improvements might provide. An additional objective of the project studies was to determine suitable land uses within these interchange areas that could promote economic opportunities while limiting haphazard development. Over the last year, staff has held several community meetings in each of these project areas. The proposed Community Plan revisions reflect citizen input from these meetings, staff analysis of current and anticipated conditions and Planning Commission review. These recommendations could be implemented in all or some of the .3 ~ ~ I ~, 2 following ways: (1) as guidelines in the review of rezonings and special use permits; (2) as requirements of a future interchange overlay district incorporated into the Roanoke County Zoning Ordinance; or (3) as guidelines used in evaluating public/private partnerships to advance economic development projects. The proposed text amendments and map revisions are attached. The text amendments would be incorporated into Chapter 3, Section 6 - Economic Development Plan of the 1998 Roanoke County Community Plan. STAFF RECOMMENDATION: Staff recommends as follows: Hold second reading and public hearing and approve the amendments to the 1998 Roanoke County Community Plan and direct the Planning Commission to investigate alternative implementation strategies. Respectfully Submitted, Approved, ~Q ~ ~ ~ Ja t Scheid, Senior Planner Elmer C. Hodge Department of Community Development County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Church Johnson McNamara Minnix Nickens Vote No Yes Abs PETITIONER: ROANOKE COUNTY PLANNING COMMISSION / ~ _ 3 CASE NUMBER: 3-4/2000 Planning Commission Hearing Date: April 4, 2000 Board of Supervisors Hearing Date: April 25, 2000 A. REQUEST Proposal of Roanoke County Planning Commission to amend the 1998 Community Plan. These proposed amendments include the adoption of a new future land use map for the Dixie Caverns (exit 132) and Hanging Rock (exit 141) I-81 interchange areas, and the incorporation of development guidelines for these areas. B. CITIZEN COMMENTS One citizen spoke regarding the Dixie Caverns interchange study. Ed Bindas expressed concern about the area surrounding Scenery Drive and expressed his opinion that he would like this area to stay rural residential. C. SUMMARY OF COMMISSION DISCUSSION Ms. Hooker stated that given the location and access to the Dixie Caverns area that she anticipates strong growth in this community and thinks the development guidelines proposed will help direct and manage this growth in a way that will be an asset to the community. D. CONDITIONS E. COMMISSION ACTION(S) Ms. Hooker moved to approve the recommended revisions. The motion carried with the following roll call vote: AYES: Witt, Hooker, Ross, Thomason, Robinson NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other ~-~ . ~ ~~~ ~~ T ry Harrington, Secretary Roanoke County Planning Commission ~' DIXIE CAVERNS INTERCHANGE DISTRICT PROJECT LOCATION AND DESCRIPTION The Dixie Caverns Interchange District, shown on the attached land use map, is bounded by Poor Mountain Road on the east, the Montgomery County line on the west, the ridge of Fort Lewis Mountain on the north and the Roanoke River on the south. The Interchange District is adjacent to and encompasses the 457-acre Roanoke County Center for Research and Technology, a Planned Technology District with strict covenants and architectural controls. Within the Interchange District, located on the eastern border, is Valley TechPark, a 135-acre industrial center surrounded by green space and walking trails. The Interchange District includes the Interstate 81 corridor and Rt. 11/460. In addition, the Interchange District is fifteen minutes away from the regional airport. Current land uses in the project area are widely varied and range from industrial to residential. The topography within the project area is slight to severe in terms of current and potential site development. West of the interchange the project area is comprised primarily of farm land, pockets of residential development and minimal industrial/commercial growth. There are several large parcels of open land (ranging from 40 to 106 acres) with slopes of less than 10% within this area located between Route 11/460 and Interstate 81. With appropriate access improvements, these tracts could be suitable for industrial development. The area east of the interchange is more developed due to its proximity to the City of Salem. There is a combination of residential and commercial development in this area and the potential exists for additional commercial development along Route 11/460. Strip commercial development in this area, by adding entry points, could create additional traffic problems. Most of the existing development has occurred south of the Route 11/460 corridor, however, the Center for Research and Technology is expected to serve as a catalyst for new growth in the Dow Hollow and Prunty Road areas. Dow Hollow Road has been targeted as the primary access point to the Center for Research and Technology which will create commercial demand for the properties along this road. Both the north and south boundaries of the project area are comprised of steep slopes which are not suitable for intensive development. / ~ ~~ OBJECTIVES OF THE DIXIE CAVERNS INTERCHANGE DISTRICT Due to the location factors cited above, the recent extension of public water and sewer facilities and the existence of significant tracts of undeveloped land, this is an area with opportunity for substantial growth. It is an objective of Roanoke County to direct and manage this growth in a way that provides suitable locations for new businesses, provides opportunities for commercial and industrial development that supports the existing Center for Research and Technology and Valley TechPark and protects existing residential property values and quality of life in the area. In addition, the Interstate 81 corridor provides gateways into the Roanoke County community and this interchange is one of the front doors. It is desirable to have this gateway express the community's pride, our strong economic health ,our good public image and our concern for the natural beauty of this area. The County would like to ensure that this interchange area develops in a manner that is attractive and provides the appropriate setting for science and high technology businesses, research and development firms, office and commercial uses that support these facilities and tourist and traveler facilities and services. STUDY OBJECTIVES As a result of the increasing traffic along the Interstate 81 corridor, the Virginia Department of Transportation (VDOT) has proposed improving the interstate to provide increased carrying capacity and address safety concerns. One of these proposed improvements calls for the enlargement of the Dixie Caverns interchange, Exit 132. This interchange study has been conducted to analyze the potential impacts and opportunities that the road improvements provide on the current land uses. An additional objective of the project is to determine suitable land uses within the project area which can promote economic opportunities for the area while limiting the haphazard development of land in ways that are not consistent with the overall objectives of the interchange district as cited above. DEVELOPMENT GUIDELINES The following Design and Land Use Guidelines are recommended to ensure that the development of the Dixie Caverns Interchange District conforms with the overall objectives of the District as stated above. These recommendations will be implemented in all or some of the following ways: (1) as guidelines in the review of rezonings and special use permits; (2) as requirements of 2 ~' an interchange overlay district incorporated into the Roanoke County Zoning Ordinance; or (3) as guidelines used in evaluating public/private partnerships to advance economic development projects. Streetscape Improvements This interchange area is a gateway into the Roanoke County community. Landscaped medians and right-of-ways, where appropriate and visual, are encouraged to be incorporated into road improvement projects. 2. In areas designated Core and Transition, the clustered development of new commercial and institutional buildings in a coordinated and cohesive design is encouraged. 3. Shared entrances and shared parking lots are encouraged. 4. The use of concrete curbing is recommended, where appropriate, in the areas designated Transition, Core and Principal Industrial to create a boulevard atmosphere. This will help to organize points of ingress and egress, improve drainage ways and provide a cohesive element to the corridor. The use of curbing also provides distinct areas for landscaping. Signage Monument style signs are encouraged throughout the interchange area. In areas designated Transition, monument signs, whether for multiple or single business, should not exceed 7 feet in height and 10 feet in width. In areas designated Core or Principal Industrial, monument signs, whether for multiple or single business, should not exceed fifteen feet in height and 10 feet in width. In all areas, monument signs should not be back lit but may have ground illumination. There should be a limit of one monument sign per parcel. 2. In situations where monument style signs are not used, then the sign regulations contained in the Office District (C-1) of the Roanoke County Zoning Ordinance, Section 30-93-13(D) should apply. 3. No new off-premises advertising should be allowed in the interchange district. 4. A financial incentive program should be developed to encourage owners of existing signs to renovate their signage to meet these recommended guidelines. 3 ~~ Architectural Guidelines Exterior building materials are encouraged to be of high quality, attractive in appearance, durable and easily maintained for the life of the structure. Brick, stone or masonry construction is preferred for all structures but particularly for those buildings fronting or visible from the public street. 2. Metal exterior construction materials are not encouraged. 3. For properties zoned commercial, roof pitches of no less than a 4/12 pitch are encouraged on both primary structures and accessory structures. Flat roofs are not encouraged on commercial properties. Roof materials should be nonreflective. 4. Architectural design should be sensitive to form, texture, color and massing of buildings, with particular emphasis paid to articulating entrances and to minimizing bulk. 5. Bright primary colors for exterior materials, including trim, are discouraged. Land Use Guidelines It is the intention of Roanoke County to encourage the development and re- development of this interchange district in an orderly manner that is consistent with the stated objectives. This will ensure development that protects the environment and aesthetics of the area while protecting against development that is likely to cause or create a hazard or nuisance to adjacent properties. 2. The development and re-development of property within this interchange district should only be conducted when proper and safe vehicular access is provided taking into consideration sight distance, turning movements, acceleration and deceleration lanes and speed of traffic. 3. It is the intention of Roanoke County to provide technical and/or financial incentives to property owners within this Interchange District, through public/private partnerships where appropriate, to encourage the development and re-development of property within the guidelines stated herein. 4. It is the objective of Roanoke County to encourage the development and re- development of those properties that are best situated for industrial and commercial development based on location, road access, topography and other physical attributes while preserving and protecting existing residential properties and those properties best suited for no development or for very low intensity development due to their special natural features. 4 ~'~ HANGING ROCK INTERCHANGE DISTRICT PROJECT LOCATION AND DESCRIPTION The Hanging Rock Interchange District, shown on the attached land use map, is composed of the properties that surround the Exit 141 interchange. The center of the project area is the intersection of Routes 419 and 311. These two roadways along with Kessler Mill Road form the major vehicular traffic routes in the Hanging Rock area. The area is comprised of a wide range of land use types including residential, commercial and industrial. The study area was the site of the Civil War Battle of Hanging Rock in June 1864 and is now the location of the trailhead for the Hanging Rock Greenway system. Commercial development in the project area is located along the Rt. 419 and Rt. 311 corridors and includes two convenience stores with gas service and a retail store. The topography of the project area is moderate to severe. The roads and existing development are located in the stream corridors and are surrounded by steep slopes. As a consequence of this topography, commercial development will primarily occur immediately adjacent to the roadways. Access must be carefully managed to avoid uncontrolled ingress and egress onto Routes 311 and 419. The parcels of land between Kessler Mill Road and Route 419 are composed of moderate to steep slopes. Due to close proximity to the interstate these parcels have good potential for development but require careful consideration of access issues. Access to this land from Kessler Mill Road is encouraged but will require a stream crossing. Access from Route 419 is limited due to poor sight lines and excessively steep topography. OBJECTIVES OF THE HANGING ROCK INTERCHANGE DISTRICT Due to the proximity of Interstate 81, the existing and projected traffic on Rt. 419 and Rt. 311 and the availability of public utilities this is an area with opportunity for strong economic growth. It is an objective of Roanoke County to provide suitable resources for economic growth while protecting the historic, natural and recreational facilities of the Hanging Rock community. In addition, the Interstate 81 corridor provides gateways into the Roanoke County community and this interchange is one of the front doors. It is desirable to have this gateway express the community's pride, our strong economic health, our good public image and our concern for the natural beauty and recreational opportunities that this area offers. '~ STUDY OBJECTIVES As a result of the increasing traffic along the Interstate 81 corridor, the Virginia Department of Transportation (VDOT) has proposed improving the interstate to provide increased carrying capacity and address safety concerns. One of these proposed improvements calls for the enlargement of the Hanging Rock interchange, Exit 141. This interchange study has been conducted to analyze the potential impacts and opportunities that the road improvements provide on the current land uses. An additional objective of the project is to determine suitable land uses within the project area which can promote economic opportunities for the area while limiting the haphazard development of land in ways that are not consistent with the overall objectives of the interchange district as cited above. DEVELOPMENT GUIDELINES The following Design and Land Use Guidelines are recommended to ensure that the development of the Hanging Rock Interchange District conforms with the overall objectives of the District as stated above. These recommendations will be implemented in all or some of the following ways: (1) as guidelines in the review of rezonings and special use permits; (2) as requirements of an interchange overlay district incorporated into the Roanoke County Zoning Ordinance; or (3) as guidelines used in evaluating public/private partnerships to advance economic development projects. Streetscape Improvements 1. This interchange area is a gateway into the Roanoke County community. An overall streetscape theme which reflects a "parkway" atmosphere should be encouraged. Landscaping in existing right-of-ways adjacent to Routes 311 and 419 should be encouraged. In addition, landscaped medians and right-of-ways, where appropriate and visual, are encouraged to be incorporated into road improvement projects. 2. In areas designated Core and Transition, the clustered development of new commercial and institutional buildings in a coordinated and cohesive design is encouraged. 3. Shared entrances and shared parking lots are encouraged to create a safe vehicular environment and also to provide areas for landscaping. 2 ~'-3 Siynage Monument style signs are encouraged throughout the interchange area. In areas designated Transition, monument signs, whether for multiple or single business, should not exceed 7 feet in height and 10 feet in width. In areas designated Core or Principal Industrial, monument signs, whether for multiple or single business, should not exceed fifteen feet in height and 10 feet in width. In all areas, monument signs should not be back lit but may have ground illumination. There should be a limit of one monument sign per parcel. 2. In situations where monument style signs are not used, then the sign regulations contained in the Office District (C-1) of the Roanoke County Zoning Ordinance, Section 30-93-13(D) should apply. 3. No new off-premises advertising should be allowed in the interchange district. 4. A financial incentive program should be developed to encourage owners of existing signs to renovate their signage to meet these recommended guidelines. Architectural Guidelines 1. Exterior building materials are encouraged to be of high quality, attractive in appearance, durable and easily maintained for the life of the structure. Brick, stone or masonry construction is preferred for all structures but particularly for those buildings fronting or visible from the public street. 2. Metal exterior construction materials are not encouraged. 3. For commercial properties, roof pitches of no less than a 4/12 pitch are encouraged on both primary structures and accessory structures. Flat roofs are not encouraged on commercial properties. Roof materials should be nonreflective. 4. Architectural design should be sensitive to form, texture, color and massing of buildings, with particular emphasis paid to articulating entrances and to minimizing bulk. 5. Bright primary colors for exterior materials, including trim, are discouraged. 6. A financial incentive program should be developed to encourage owners of existing buildings to renovate their facades to meet these recommended guidelines. ~-' - 3 Land Use Guidelines 1. It is the intention of Roanoke County to encourage the development and re- development of this interchange district in an orderly manner that is consistent with the stated objectives. This will ensure development that protects the environment and aesthetics of the area while protecting against development that is likely to cause or create a hazard or nuisance to adjacent properties. 2. The development and re-development of property within this interchange district should only be conducted when proper and safe vehicular access is provided taking into consideration sight distance, turning movements, acceleration and deceleration lanes and speed of traffic. 3. It is the intention of Roanoke County to provide technical and/or financial incentives to property owners within this Interchange District, through public/private partnerships where appropriate, to encourage the development and re-development of property within the guidelines stated herein. 4. It is the objective of Roanoke County to encourage the development and re- development of those properties that are best situated for industrial and commercial development based on location, road access, topography and other physical attributes while preserving and protecting existing residential properties and those properties best suited for no development or for very low intensity development due to their special natural features. 4 ,~ nlui6u~/~ 'fi;u~o7 •~ounoa ~sn aN~-t a~sodo~d ~ 4 ' ~~~ S N ?J 3 l\'d ~ ~ I X I a a~~~° ~~ ~3 ~! ~~~ ~p^45 •6unyou•yul I?-I ~ ~~ .~ ~ ~~ V ~~ ar••-.._ ~.~~ . , r :~~ ~. a u ~~ ~ g ~ ~ ~, _Y ~ 6 ~ m ~ ~ 4~ ~ ~ 33 _ ~s Y ~ ~ e~~ ~ v t ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Q ~ ~ ~ ~ $ ' ~ a ~ ~ b~ ~ ~ 6 ~ ~ ~~+ o ~ ~~ ~ b~ - Z Q H ~ V~ _~ ~ ~; ,~. J'~, t. a,, i ,- ,;~ ,__- .. ~l :\ :; _. _... ~ ~ ' ~ J ... ~ ~, :~, I ~, ; ~ e-1 ~ ~ ~. .T,~.. ` ~ T.. ' .` 1 - ~ I _ ..... ~ ~ ~ ~i ~ I ~ /' .., ~ , ;; ' , ,~. . ,; . ,~ ~, f . ~ _ ~ ;. ... ,. ~, -z ~- T s ` .~ ..T.._.._ 5 ;~ r- t,.; ~~ , \ ' Jo~ ~~.~y \\ ~ V A ~~~ a ~ '~~ • • • ~ ;~ nlul6ul/~ 'F~uno7 •~}ouno~ ~ N+ -. ~sn aN~d-t aaso~o~~ t~ ~ hp^3s .6uny~~.•3u~ ~a-~ ~ ~ ~ ~ ~ d ~~ ~i ~~~ ,._..~ .< '~~, ~; ~ ~ '4\ <'~` ~~, 0 ?.. t,a ~.. o L g ~ g_ Y V Q4 ~! 1S x. ~~ zK 1 caa+aas! o,r.. ~ a~„o,sa rr sue. • • • ~, r T ~ , ~ _ `~ ~'~ . ~, ~; ~'' y , ~ ~_. ~' 1 ,. ~~ ' * x t i Z ~ -° ~ 6 ~ ~~ ~ ~ t ~~ ~~ - ~ o ~ g A o~,~ ~ z~e ~ ~~ ~~ ~~ ~ e~ig~ O ~ ~ F '~ ~ Q R~~ p t~~ ~ ~~ ~ ~ ~ ~~~ ~~~ 6 ~ i =~ a g~ 6~$ ~ ~& i ~~ e p ~, z ~ Q ~ t- ~ v ~~~ o- ~ ~ ,~ -~~~ ^ ^ ~ ~~unop ~.saM ~.uauzdojanaQ atuiouoa~ ~o ~uauz~..z~daQ __ s~a.z~ ~~.tun~.zoddp atuzouoa~ ~~.uno~ a~ou~o~ ~~ ~ rn ~ ~'~ ~o ~ cfl I o ~ ~ ~ ~ ~ ~ ~' a~ o ~ r+ ~~ ~ a ~ ~ a ~ ~ a~ ~ ~b ~ ~ a~ o ~ ~O~ c~ a~ A~ a~ ~ ~ ~ ~ ~ ~ / o Z d~ ~ ~ ~~ o .~ ~, ~ ~ / \ ~ \ o o ~~ .\ ~ . ~ ~ a~ ~~ ~ .~ ~ ~ o i ~ i. _ i~ i~ ~ .~ .~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ •~ ~ ~ ~ ~o ~ ~ ~ ~ O '~ ~ U ~ ~ • • aonN ,~ 0 ,~ "' z `~' ~ ~ - °v a 1838 AGENDA ITEM NO. ~'' ~ APPEAR14NCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: D ~ x,= c~-~,.~,-z.~~ ~ I•~~~ ~ti ~.. '~s,~..,, ~:,~~~,t.e~~s~rvc-~~-r I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME.4ND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/A/ES L/STED BELOW; • Each speaker wild be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do othenivise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements andlor comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: J'o~ i`'°, ~ L~.~~{~. ADDRESS: ~Z--j2- l'~13~. PHONE: ~ ~ `~ ~~ ~ ~ ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 ORDINANCE 042500-7 TO VACATE AS PUBLIC RIGHT-OF-WAY A PORTION OF VALLEYPARK DRIVE AND TO VACATE PORTIONS OF A 15' PUBLIC UTILITY EASEMENT AND A 20' WATERLINE EASEMENT ACROSS PROPERTY OF LIBERTY PROPERTY LIMITED PARTNERSHIP (TAX MAP NOS. 37.07-1-16 AND 37.07-1-16.1) AND PROPERTY OF DOMET PROPERTIES, LLC (TAX MAP NO. 37.07-1-16.2) AT VALLEY PARK CENTER, VALLEYPOINTE, DEDICATED IN PLAT BOOK 12, PAGE 33, (RESUBDIVIDED IN PLAT BOOK 16, PAGE 56; PLAT BOOK 18, PAGE 97; AND PLAT BOOK 19, PAGE 40), LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by plat entitled `PLAT SHOWING NEW TRACTS 1 D, 1 E, 1 F, 3A, 3B, & 4A BEING A RESUBDIVISION OF ORIGINAL TRACTS 3 & 4 (P.B. 10, PG. 149) AND REMAINING PORTION OF TRACT 1A1 (P.B. 11, PG. 184),' dated September 12, 1989, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 12, page 33, Valleypark Drive was dedicated as public right-of-way; and, WHEREAS, by said plat afifteen-foot (15') public utility easement adjacent to the cul-de-sac of Valleypark Drive was dedicated on New Tract 3A (Tax Map No. 37.07-1- 16.2), property of Domet Properties, LLC, and on New Tract 3B (Tax Map No. 37.07-1- 16.1) and the remainder of Tract 3 (now Tract 3D-1 A; Tax Map No. 37.07-1-16), properties of Liberty Property Limited Partnership, said easement being designated on said plat as "NEW 15' P.U.E."; and, WHEREAS, by said plat atwenty-foot (20') waterline easement perpendicular to the cul-de-sac was dedicated on New Tract 3B (Tax Map No. 37.07-1-16.1) and the remainder of Tract 3 (now Tract 3D-1A; Tax Map No. 37.07-1-16), properties of Liberty Property Limited Partnership, said easement being designated on said plat as "NEW 20' WATER LINE EASEMENT"; and, WHEREAS, Valleypark Drive and the 15' public utility easement and 20' waterline easement are further shown on a series of resubdivision plats recorded in the aforesaid Clerk's Office in Plat Book 16, page 56, in Plat Book 18, page 97, and in Plat Book 19, page 40; and, WHEREAS, the Petitioner, Liberty Property Limited Partnership, has requested that, pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended), portions of Valleypark Drive and portions of the 15' public utility easement and 20' waterline easement be vacated, in exchange for dedication of an alternative Valleypark Drive, which would serve the same properties as the portion to be vacated, and for dedication of an alternative new 15' public utility easement adjacent to the new section of Valleypark Drive and of an alternative new portion of 20' waterline easement; and, WHEREAS, there being no objection raised by the appropriate public utility companies entitled to use the subject public utility easement and there being no public utility company or county facilities located within the subject easements; and, WHEREAS, the Virginia Department of Transportation has approved the relocation of Valleypark Drive; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 11, 2000, and the public hearing and second reading of this ordinance was held on April 25, 2000. 2 NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the portion of Valleypark Drive designated and shown as "PORTION OF VALLEYPARK DRIVE TO BE VACATED" on Exhibit A attached hereto, said right-of-way having been dedicated on `PLAT SHOWING NEW TRACTS 1 D, 1 E, 1 F, 3A, 3B, & 4A BEING A RESUBDIVISION OF ORIGINAL TRACTS 3 & 4 (P.B. 10, PG. 149) AND REMAINING PORTION OF TRACT 1A1 (P.B. 11, PG. 184), dated September 12, 1989, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 12, page 33, and further shown on resubdivision plats recorded in Plat Book 16, page 56, Plat Book 18, page 97, and Plat Book 19, page 40, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein and the following: 2. That the portion of the 15' public utility easement adjacent to Valleypark Drive being designated and shown as "PORTION OF EX. 15' P.U.E. TO BE VACATED" on Exhibit A attached hereto, said easement having been dedicated on above-described `PLAT SHOWING NEW TRACTS 1 D, 1 E, 1 F, 3A, 3B, & 4A ...', dated September 12, 1989, and recorded in the aforesaid Clerk's Office in Plat Book 12, page 33, and further shown on resubdivision plats recorded in Plat Book 16, page 56, Plat Book 18, page 97, and Plat Book 19, page 40, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 3 3. That the portion of the 20' water line easement, lying perpendicular to the Valleypark Drive cul-de-sac, being designated and shown as "EX. 20' WATERLINE EASEMENT TO BE VACATED" on Exhibit A attached hereto, said easement having been dedicated on the above-described `PLAT SHOWING NEW TRACTS 1 D, 1 E, 1 F, 3A, 3B, & 4A ...', dated September 12, 1989, and recorded in the aforesaid Clerk's Office in Plat Book 12, page 33, and further shown on resubdivision plats recorded in Plat Book 16, page 56, Plat Book 18, page 97, and Plat Book 19, page 40, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 4. That, in exchange, acquisition and acceptance of an alternative location for Valleypark Drive, which shall serve the same properties as the portion to be vacated, and of an alternative new 15' public utility easement adjacent to the new section of Valleypark Drive and of an alternative new portion of 20' waterline easement, be and hereby is authorized and approved, as shown on Exhibit B attached hereto, subject to final approval by the Roanoke County Subdivision Agent. 5. That, as a condition to the adoption of this ordinance, the portion of Valleypark Drive to be vacated hereby shall also be abandoned as part of the secondary system of state highways, and the alternative section of Valleypark Drive shall be accepted into the secondary system of state highways, by separate procedure and action in accordance with §33.1-155 of the Code of Virginia (1950, as amended). 6. That fee simple title to the vacated portions of Valleypark Drive shall vest in the owners of the abutting lots or parcels as provided in §15.2-2274 of the Code of Virginia (1950, as amended), subject to the condition that the vacated areas of land shall be added 4 and combined by plat with said abutting properties, incompliance with the Roanoke County Subdivision and Zoning Ordinances, and other applicable laws and regulations. 7. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 8. That the County Administrator, an Assistant County Administrator, or any County Subdivision Agent is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 9. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: yYzQ.l.~~-- ~J. Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Gary Robertson, Director, Utility John W. Birckhead, Director, Real Estate Assessment Vickie Huffman, Assistant County Attorney 5 ~~'F,y. POR 110N OF ~~'~, VALLEYPARK OR/VE TO BE VACATED PORTION OF VALLEYPARK OR1 VE -~ TO BE VACA TED I TAXTRACT 3A to 2 I . P.B. 12 PG. 33 i '- ~ f I `\ORIC/NAL ~ ~ ~ TAX~e'37.07-1-10" TRACT 3D-lA ZD' y~ATERUNE EASF_,i,IENT P.B. 19,' PG. 4D ~- ._ I/ACATED -, D.B. 1646, PG. 0369 POR770N~ OF EX. 15' P.U.E. ,_ . TO BE YACA TFD ~:. 3~ ~ ,~ ... ~ ~ ?~: ,' : EED LINF`_ "' TAX~ 07~ 1-18 ~ TRACT 30-1A .; ~ ~ __._ ~ P.B. 19, PG. 40 :.. ~ d :. _ ~ j EX. ZD' !~A TERLINE EA3EA~+EN T ~ ~ TOi BE VACATED ~ ~ ~ ~ Y ,%~ [~ ~" ~ y ~ TAX~~ACT 3B 16.1 ~u . J ~ P.B. 12, PG. 33 4 ~ > ~ i i ~-- - SOUTH CONCOURSE DRIVE VACATION AND ABANDONMENT ASSOCIATED WITH VALLEYPARK DRIVE VALLEYPARK DRIVE - A portion of public right-of--way, 0.009 acres to be vacated and abandoned. PUBLIC UTILITY EASEMENT - A portion of the 15 foot PiJE to be vacated. WATER LINE EASEMENT - A portion of the ZO foot water line easement to be vacated. Exhibit " A" RoaNa~ ea~rNZ~ .VACATION AND ABANDONMENT ~~p~~~~N~ ~~' ASSOCIATED WITH VALLEYPARK ~'03~dd'UN~TY ~.~'YE.LO.F~E'NT' DRIVE ,~ ~GF '. ~~~ ~y l 1 • •'• ORIGINAL •- • •_ _ TAX~37.07-1-16 TRACT 3D-1 A -"~ P.B. t 9, PG. 40 D.B. 1552, PG. 885 ' NEW 20~ S.S.E. NEW 20' W.L.E. ~, ~ ____ ~ N 34'42'35' W ~• 181.61' ii I NEW 15; P.U.E. \1 ~ ~. ' ~ ~ ^T + ~ r •TAX # 37.07-1-16.2 I,N ~ PROPERTY OF. • • DOMET PROPERTIES LLC. ~ ~ D.B. 1636 .P G, 831 '~ TRACT 3A P.B. 12 PG. 33 ~ o I ~~. Qi N EXIST. t5' P.U.E.- L`~ m P.B. 12, PG. 33 _ °o, I i f F-- ~ ~ _ ~ , : w ~•; • N O S 37'14' S°' E 1QL_ " D.L. O •:.r::. '- . i i~ ~ ~~" ~ r + '•'•' c , i i NEW 15' P.U.E. ~ : I' ~ ~ . ~ ;:•:.~ TAX~37.07-t-16.1 -' ) TRACT 38 i l ~ P.B. 12, PG. 33 t D.B. 1552, PG. 885 •~••~EXIST. 15' P.U.E. s ~ P.B. 12, PG. 33 ~ ~ •, ~ i ~ EXIST. ~ 15' W.U P. B. t 8, V • -- ~A ~ . ~r 102.98 ~~ S37'14'59E• • ~ ~; ~ ~ • ~ ~ W • J U •. J u d v' • ¢. ACCEPTANCE AND ADDITION OF PUBLIC RIGHT-OF-WAY AND PUBLIC UTILITY EASEMENT ASSOCIATED WITH VALLEYPARK DRIVE VALLEYPARK DRIVE -The proposed right-of--way addition shown in gray, 0.007 acres. ', PUBLIC UTILITY EASEMENT -The proposed 15 foot PUE .addition as shown and designated. Exhibit "B" RO.~1trQ~` CO~TNTY ACCEPTANCE AND ADDITION OF PUBLIC DEPA.~T~{~~`N7' 4~' RIGI3T-OF-WAY AND PUBLIC UTILITY cod~.btfUNITY D~'Y~`:~0~'~~N2~ EASEMENT ASSOCIATED WITH • . VALLEYPARK DRIVE ACTION NUMBER ITEM NUMBER ~- y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 2000 REQUEST TO VACATE AS PUBLIC RIGHT-OF-WAY A PORTION OF VALLEYPARK DRIVE, A PORTION OF THE 15-FOOT PUBLIC UTILITY EASEMENT AND A PORTION OF THE 20-FOOT WATER LINE EASEMENT AS RECORDED I N PLAT BOOK 12, PAGE 33, NEW TRACTS 1 D, 1 E, 1 F, 3A, 3B, AND 4A AT VALLEYPOINTE IN THE HOLLINS MAGISTERIAL DISTRICT, ROANOKE COUNTY, VIRGINIA, AS SHOWN ON EXHIBIT "A." THE ACCEPTANCE OF PROPOSED PUBLIC RIGHT-OF-WAY FOR VALLEYPARK DRIVE AND THE 15 FOOT PUBLIC UTILITY EASEMENT AT VALLEYPOINTE IN THE HOLLINS MAGISTERIAL DISTRICT, ROANOKE COUNTY, VIRGINIA, AS SHOWN ON ATTACHED MAP (EXHIBIT "B"). COUNTY ADMINISTRATOR'S COMMENTS: The petitioners, Roanoke County and Liberty Property Development Corporation, requested in the first reading of the Ordinance that the Board of Supervisors vacate, as public right-of-way, a portion of ValleyPark Drive, a portion of the 15-foot public utility easement and a portion of the 20-foot water line easement, as shown on Exhibit "A." They are also requesting acceptance of a proposed public right-of-way of ValleyPark Drive, and the 15-foot public utility easement as shown on Exhibit "B." County staff is recommending that the Board of Supervisors approve the second reading. In September 1997, Roanoke County and the Virginia Department of Transportation (VDOT) agreed and approved to vacate a portion of the public right-of--way of ValleyPark Drive, a portion of the 15-foot public utility easement (PUE) and a portion 1 of the 20-foot water line easement for Economic Development by the owners/developers of ValleyPointe, Liberty Property Development corporation. Roanoke County agreed once the new portion of ValleyPark Drive (cul-de-sac) was constructed and ready for VDOT acceptance, that the old right-of-way, PUE and water line easement would be vacated to remove the encumbrances on the Liberty Property Development Corporation property. The right of way to be vacated is a portion of ValleyPark Drive (Route 1948) as shown on the attached map (Exhibit"A"). Once the right-of--way, PUE, and the water line easement are vacated, the property will be divided and combined with the properties adjacent (Dome Properties LC and Liberty Property Development Corporation) pursuant to the requirements of Title 15.2, Chapter 22, Code of Virginia, 1950 (as amended) as cited in Section 15.2-2274. Roanoke County staff has received no objections to this petition and requests that the described right-of-way, PUE and water line easement shown on the attached map (Exhibit "A") be vacated in accordance with Chapter 22, Title 15.2-2272(2), Code of Virginia 1950, as amended. Staff requests that this vacation be made subject to the recordation and acceptance of the proposed ValleyPark Drive into the VDOT road system as shown on the attached map (Exhibit ,~B„ A first reading of the proposed Ordinance was held on April 11, 2000; a public hearing and second reading is scheduled for April 25, 2000. County staff is requesting that the Roanoke County Board of Supervisors approve the second reading to vacate a portion of the public right-of-way of ValleyPark Drive, a portion of the PUE and a portion of the water line easement and the acceptance of the proposed public right-of-way for ValleyPark Drive and the 15-foot PUE (Exhibit "B"). MITTED BY: rFiold Covey, Director Department of Community Development Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: c: Vickie Huffman, Assistant County Attorney APPROVED BY: ~~~~m-w' Elmer C. Hodge County Administrator VOTE Church Johnson McNamara Minnix Nickens No Yes Abs 2 ~'fi~, ~~~ ~y 1 " ORIGINAL • _ _ TAX#37.07-1-16 TRACT 3D-1A 1'~~" P.B. 19, PG. 40 D.B. 1552, PG. 885 NEW 20' S.S.E. III NEW 2b' W.L.E. .~ ~ __ ~ N 34'42'35' W TT 181.61' NEW 15' P.U.E.: ~ :-. N ~ ~ ,~, ~ u ~ m r +s 'TAX ~ 37.07-1-16.2 I,n a PROPERTY OF. _ DOMET PROPERTIES LLC. i ~ ~ D.B. 1636 .PG. 831 ''' TRACT 3A P.B. 12 PG. 33 I` I I ~--- ~ ~ N EXIST. t 5' P.U.E. - M m P.B. 12, PG. 33_ ,' o I i 11--- - ` '~ I ~ Ii S 37'f 4'Sa" E 102.99' 3 W ~ ~ ~ ~ O tt~ ~v, ~~ rn . ~ ~. ~~ W J U J ~ ~ ~ Q O.D.L. ---- - i .1,,j I ~ NEW 15' P.U.E. ~ ~ ' i, a 1 ~~ ,ORIGINAL 'r :.°~~~~ TAX~37.07-1-16.t ~~ TRACT 3B P.B. i 2, PG. 33 ~ D.B. 1552, PG. 885 i EXIST. 15' P.U.E. i F.B. t 2, PG. 33 I ~ ~ NEXIST. 15',W.l P.B. t 8, _ . --- v S 37'i4'S9 E _._._ ACCEPTANCE AND ADDITION OF PUBLIC RIGHT-OF-WAY AND PUBLIC UTILITY EASEMENT ASSOCIATED WITH VALLEYPARK DRIVE VALLEYPARK DRIVE -The proposed right-of--way addition shown in gray, 0.007 acres. PUBLIC UTILITY EASEMENT -The proposed 15 foot PUE .addition as shown and designated. Exhibit "B" ROANf1K~' COZTNT'~' ACCEPTANCE AND ADDITION OF PUBLIC .a~'PA~3'..Acf~'N?' a~' RIGHT-OF-WAY AND PUBLIC UTILITY CO~.hrfFJNITY .I~~'Y~'I,D~'~K~`N7' EASEMENT ASSOCIATED WITH . VALLEYPARK DRIVE ~~'F~ . PORTION OF ~'Qjs, VALLEYPARK OR/VE TO BE VACA TED • PORTION OF V•4LLEYPARK DRIVE TO BE VACA TED 1 TAX ,d'TRACT 3A 16 2 1 P.B. 12 PG. 33 i . _ ~' '~ r TAX~'37.07-1-18 TRACT 3D- lA 2D' WA TERUNE EASEMENT P.B. 19, I PG. 40 1- --VACA TED - ~~ D.B. 1646, PG. 0369 PORTION OF EX. 75' P.U.E. .- TO BE VACA TED 1 ( I i :.::. 33-x{ OR/G/NAL `_ ,• ,` EEI7 LINE-_ -' TAXACT ~D ~ lA ~ .• •~ _r_.. I P.B. 19, PG. ~0 ~ i .- .~ ::.~~ j EX. 20' -yATERLINE EASEMENT ~ ~ TOI BE VACA TED ~ ~ i ~ ~ ~~ / .~:~~ v ORIG/NAL ~ W TAX~37.07-;-16.1 ~ ~ Tt?ACT ..B ~ ~ P.B. 12, PG. .~ ~j --J © I Q I ~ I I L.- SOUTH CONCOURSE DRIVE VACATION AND ABANDONMENT ASSOCIATED WITH VALLEYPARK DRIVE VALLEYPARK DRIVE - A portion of public right-of--way, 0.009 acres to be vacated and abandoned. PUBLIC UTILITY EASEMENT - A portion of the 15 foot PUE to be vacated. WATER LINE EASEMENT - A portion of the 20 foot water line easement to be vacated. Exhibit " A" RD~NCIKE COUNTY' .VACATION AND ABANDONMENT ~~P~T.~~N~ ~~' ASSOCIATED WITH VALLEYPARK CO.dq'hfUNI?'Y .D~'T~'LOP1kt~'NZ' DRIVE ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 ORDINANCE TO VACATE AS PUBLIC RIGHT-OF-WAY A PORTION OF VALLEYPARK DRIVE AND TO VACATE PORTIONS OF A 15' PUBLIC UTILITY EASEMENT AND A 20' WATERLINE EASEMENT ACROSS PROPERTY OF LIBERTY PROPERTY LMTED PARTNERSHIP (TAX MAP NOS. 37.07-1-16 AND 37.07-1-16.1) AND PROPERTY OF DOMET PROPERTIES, LLC (TAX MAP N0.37.07-1-16.2) AT VALLEY PARK CENTER, VALLEYPOINTE, DEDICATED IN PLAT BOOK 12, PAGE 33, (RESUBDIVIDED IN PLAT BOOK 16, PAGE 56; PLAT BOOK 18, PAGE 97; AND PLAT BOOK 19, PAGE 40), LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by plat entitled `PLAT SHOWINGNEW TRACTS 1D, lE, 1F, 3A, 3B, & 4A BEING A RESUBDIVISION OF ORIGINAL TRACTS 3 & 4 (P.B. 10, PG. 149) AND REMAINING PORTION OF TRACT lAl (P.B. 11, PG. 184),' dated September 12, 1989, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 12, page 33, Valleypark Drive was dedicated as public right-of--way; and, WHEREAS, by said plat afifteen-foot (15') public utility easement adjacent to the cul-de-sac of Valleypark Drive was dedicated on New Tract 3A (Tax Map No. 37.07-1-16.2), property of Domet Properties, LLC, and on New Tract 3B (Tax Map No. 37.07-1-16.1) and the remainder of Tract 3 (now Tract 3D-lA; Tax Map No. 37.07-1-16), properties of Liberty Property Limited Partnership, said easement being designated on said plat as "NEW 15' P.U.E."; and, WHEREAS, by said plat atwenty-foot (20') waterline easement perpendicular to the cul-de- sac was dedicated on New Tract 3B (Tax Map No.37.07-1-16.1) and the remainder of Tract 3 (now Tract 3D-1 A; Tax Map No. 3 7.07-1-16), properties of Liberty Property Limited Partnership, said easement being designated on said plat as "NEW 20' WATER LINE EASEMENT"; and, ~-y WHEREAS, Valleypark Drive and the 15' public utility easement and 20' waterline easement are further shown on a series of resubdivision plats recorded in the aforesaid Clerk's OfFice in Plat Book 16, page 56, in Plat Book 18, page 97, and in Plat Book 19, page 40; and, WHEREAS, the Petitioner, Liberty Property Limited Partnership, has requested that, pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended), portions of Valleypark Drive and portions of the 15' public utility easement and 20' waterline easement be vacated, in exchange for dedication of an alternative Valleypark Drive, which would serve the same properties as the portion to be vacated, and for dedication of an alternative new 15' public utility easement adj scent to the new section of Valleypark Drive and of an alternative new portion of 20' waterline easement; and, WHEREAS, there being no objection raised by the appropriate public utility companies entitled to use the subject public utility easement and there being no public utility company or county facilities located within the subject easements; and, WHEREAS, the Virginia Department of Transportation has approved the relocation of Valleypark Drive; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 11, 2000, and the public hearing and second reading of this ordinance was held on Apri125, 2000. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors ofRoanoke County, Virginia, as follows: 2 ~-y 1. That the portion of Valleypark Drive designated and shown as "PORTION OF VALLEYPARK DRIVE TO BE VACATED" on Exhibit A attached hereto, said right-of--way having been dedicated on `PLAT SHOWING NEW TRACTS 1D, lE, 1F, 3A, 3B, & 4A BEING A RESUBDIVISION OF ORIGINAL TRACTS 3 & 4 (P.B. 10, PG. 149) AND REMAINING PORTION OF TRACT lAl (P.B. 11, PG. 184), dated September 12, 1989, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 12, page 33, and further shown on resubdivision plats recorded in Plat Book 16, page 56, Plat Book 18, page 97, and Plat Book 19, page 40, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein and the following: 2. That the portion of the 15' public utility easement adjacent to Valleypark Drive being designated and shown as "PORTION OF EX. 15' P.U.E. TO BE VACATED" on Exhibit A attached hereto, said easement having been dedicated onabove-described `PLAT SHOWINGNEW TRACTS 1D, lE, 1F, 3A, 3B, & 4A ...', dated September 12, 1989, and recorded in the aforesaid Clerk's Office in Plat Book 12, page 33, and further shown on resubdivision plats recorded in Plat Book 16, page 56, Plat Book 18, page 97, and Plat Book 19, page 40, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 3. That the portion of the 20' water line easement, lying perpendicular to the Valleypark Drive cul-de-sac, being designated and shown as "EX. 20' WATERLINE EASEMENT TO BE VACATED" on Exhibit A attached hereto, said easement having been dedicated on the above- described `PLAT SHOWING NEW TRACTS 1D, lE, 1F, 3A, 3B, & 4A ...', dated September 12, 3 ~' - ~/ 1989, and recorded in the aforesaid Clerk's Office in Plat Book 12, page 33, and further shown on resubdivision plats recorded in Plat Book 16, page 56, Plat Book 18, page 97, and Plat Book 19, page 40, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 4. That, in exchange, acquisition and acceptance of an alternative location for Valleypark Drive, which shall serve the same properties as the portion to be vacated, and of an alternative new 15' public utility easement adjacent to the new section of Valleypark Drive and of an alternative new portion of 20' waterline easement, be and hereby is authorized and approved, as shown on Exhibit B attached hereto, subject to final approval by the Roanoke County Subdivision Agent. 5. That, as a condition to the adoption of this ordinance, the portion of Valleypark Drive to be vacated hereby shall also be abandoned as part of the secondary system of state highways, and the alternative section of Valleypark Drive shall be accepted into the secondary system of state highways, by separate procedure and action in accordance with §33.1-155 of the Code of Virginia (1950, as amended). 6. That fee simple title to the vacated portions of Valleypark Drive shall vest in the owners of the abutting lots or parcels as provided in § 15.2-2274 of the Code of Virginia (1950, as amended), subject to the condition that the vacated areas of land shall be added and combined by plat with said abutting properties, in compliance with the Roanoke County Subdivision and Zoning Ordinances, and other applicable laws and regulations. 7. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 4 ~ - ~/ 8. That the County Administrator, an Assistant County Administrator, or any County Subdivision Agent is hereby authorized to execute such documents and take such actions as maybe necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 9. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). G:WTTORNEY\VLHWGENDA\VACAT'E\Valleypointe.Liberty.ord2.wpd 5 ~:~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 ORDINANCE 042500-8 VACATING AN EXISTING 15-FOOT SANITARY SEWER EASEMENT ON LOT 15A (TAX MAP NO. 40.17-3-12), OWNED BY PHYLLIS ANNE HOLTON, AND LOT 22A (TAX MAP N0.40.14-1-61), OWNED BY CORLISS CONSTRUCTION INCORPORATED, AS SHOWN ON RESUBDIVISION PLAT OF LOTS 14, 15 & 22, "GOLDEN VIEW ACRES," RECORDED IN PLAT BOOK 18, PAGE 170, AND CREATED ON SUBDIVISION PLAT OF GOLDEN VIEW ACRES, PLAT BOOK 11, PAGE 142, AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled `PLAT OF SURVEY SHOWING ...GOLDEN VIEW ACRES", dated November 20, 1988, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 11, page 142, afifteen-foot (15') sanitary sewer easement was dedicated to the public and shown on Lots 14, 15, and 22; and, WHEREAS, Lots 14, 15, and 22 were subsequently resubdivided into Lot 15A and Lot 22A by plat entitled `Plat of Survey Showing THE RE-SUBDIVISION OF LOTS 14, 15 & 22 "GOLDEN VI EW ACRES" for Phyllis Anne Holton', dated March 4, 1996, and of record in the aforesaid Clerk's Office in Plat Book 18, page 170; and, WHEREAS, the Petitioner Phyllis A. Holton is the current owner of Lot 15A, Golden View Acres, (Tax Map No.40.17-3-12) and the Petitioner Corliss Construction Incorporated is the current owner of Lot 22A, Golden View Acres, (Tax Map No. 40.14-1-61); and, WHEREAS, the Petitioners have requested that, pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate the existing 15' sanitary sewer easement extending approximately ninety feet (90') across Lots 15A and 22A, shown cross-hatched on the above-referenced re- subdivision plat recorded in Plat Book 18, page 170; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection, there being no County facilities located or proposed to be located within the subject easement; and, 1 WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 11, 2000; the public hearing and second reading of this ordinance was held on April 25, 2000. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the 15' sanitary sewer easement, extending approximately 90' in length across Lot 15A and Lot 22A in Golden View Acres Subdivision, being designated and shown as "15' S.S. EASEMENT TO BE VACATED" on Exhibit A attached hereto and further shown cross-hatched on the resubdivision plat recorded in Plat Book 18, page 170, said easement having been dedicated to the public by subdivision plat entitled `PLAT OF SURVEY SHOWING ...GOLDEN VIEW ACRES",dated November20, 1988, and recorded in the aforesaid Clerk's Office in Plat Book 11, page 142, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: 2 AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: ~2~~. mod. ~~.c~~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner Gary Robertson, Director, Utility John W. Birckhead, Director, Real Estate Assessment Vickie Huffman, Assistant County Attorney 3 METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A i'vLPOSI?.E OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT ACCURATE BOUNDARY SURVEY. . ~~.., ~~ ~~. ~~-- VACATED PLAT SHOWING 15 . ,FOOT SANITARY SEWER EASEMENT TO BE VACATED LOCATED IN NEW LOT 15A AND 22A OF GOLDEN VIEW ACRES REPARED BY.• ROANOKE COUNTY EPARTMENT OF COMMUNITY DEVELOPMENT DATE: Q3= 15=00 AX MAP N0. 40.173_12 _& 40.14-1-61 SCALE:_ ~ ~~-60~N_ ~~ ~. ~ ~. ~.~. ~ ~~ RDANOKE COUNTY DEPARTMENT OF VICINITY MAP COMMUNITY DEVELOPMENT 1 ACTION NO. ITEM NO. ~ '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 2000 AGENDA ITEM: Second Reading and Public Hearing; Request to vacate a 15 foot wide sewer easement on Tax parcels 40.17-3-12 and 40.14-1-61 located off Golden Court in the Hollins Magisterial District upon the petition of Phyllis Holton and John Corliss COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• ~ ~~ Ms. Phyllis Holton and Mr. John Corliss have requested that a 15 foot wide sewer easement approximately 90 feet in length formerly only on Tax Parcel 40.14-1-61, but now additionally on newly subdivided Tax Parcel 40.17-3-12, be vacated. The petitioners are property owners of lots 40.17-3-12 and 40.14-1-61 respectively. The easement is not where sewer service is actually located. If vacated by Roanoke County, the easement will not represent any loss of existing service or future connections. Staff has reviewed this request and has contacted all departments that have or may have a current or future interest in this easement. As a result of this review, staff believes it is appropriate to vacate the easement. ,2 -S 2 STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board of Supervisors hold second reading and public hearing and thereafter approve an ordinance vacating this sewer easement off Golden Court. Respectfully Submitted, .~ e /~~~ Terrance Ha~ington, AICP Departure t of Community Development Approved, ~ y~ Elmer C. Hodge County Administrator Action Vote No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by Church Johnson McNamara Minnix Nickens METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A ~Oi'vIPOSITE OF DEEDS, PLATS, AND CALC~TLATED INFORMATION AND DO NOT REFLECT , 4N ACCURATE BOUNDARY SURVEY. ~ -5 ~~,~ ~~. 5423 \ `' \ ~:~~ \ Pro~nerty of \ CORLISS CONSTRUCTION Pro~roerty of ~ Phyllis Holton Tax Map No. 40.1'7-3-12 ~~ ~~ Tax Map No. 40.14.-1-61 \\ \ \\ \ \\\\ \ \ ~~ \ \ I ~\ \ \ \\ \ \ ~ \ \\ ~ \~~ C~ G Owen .5426 o~ 5418 ~Q. o0 moo. ~~ ~~~~~ ~ 5' S.S. T 0 BE' 40 17-3-12 & 40.14-1-61 TAX MAP N0._-___________ EASEMENT VACATED SCALE: _ 1~ 6 0 PLAT SHOWING 75 FOOT SANITARY SEWER EASEMENT TO BE VACATED LOCATED IN NEW LOT > 5A AND 22A OF GOLDEN VIEW ACRES PREPARED BY.• ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT DATE: 03= 15_00 ~~ ROANOKE COUNTY DEPARTMENT OF VICINITY MAP COMMUNITY DEVELOPMENT -. j AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 ORDINANCE VACATING AN EXISTING 15-FOOT SANITARY SEWEREASEMENT ON LOT 15A (TAX MAP NO. 40.17-3-12), OWNED BY PHYLLIS ANNE HOLTON, AND LOT 22A (TAX MAP NO. 10.14-1-61), OWNED BY CORLISS CONSTRUCTION INCORPORATED, AS SHOWN ON RESUBDMSION PLAT OF LOTS 14, 15 & 22, "GOLDEN VIEW ACRES," RECORDED IN PLAT BOOK 18, PAGE 170, AND CREATED ON SUBDIVISION PLAT OF GOLDEN VIEW ACRES, PLAT BOOK 11, PAGE 142, AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled `PLAT OF SURVEY SHOWING ... GOLDEN VIEW ACRES", dated November 20, 1988, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 11, page 142, afifteen-foot (15') sanitary sewer easement was dedicated to the public and shown on Lots 14, 15, and 22; and, WHEREAS, Lots 14, 15, and 22 were subsequently resubdivided into Lot 15A and Lot 22A by plat entitled `Plat of Survey Showing THE RE-SUBDIVISION OF LOTS 14,15 & 22 "GOLDEN VIEW ACRES" for Phyllis Anne Holton', dated March 4, 1996, and of record in the aforesaid Clerk's Office in Plat Book 18, page 170; and, WHEREAS, the Petitioner Phyllis A. Holton is the current owner of Lot 15A, Golden View Acres, (Tax Map No. 40.17-3-12) and the Petitioner Corliss Construction Incorporated is the current owner of Lot 22A, Golden View Acres, (Tax Map No. 40.14-1-61); and, WHEREAS, the Petitioners have requested that, pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate the existing 15' sanitary sewer easement extending approximately ninety feet (90') across Lots 15A and 22A, shown cross-hatched on the above-referenced re-subdivision plat recorded in Plat Book 18, page 170; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection, there being no County facilities located or proposed to be located within the subject easement; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 11, 2000; the public hearing and second reading of this ordinance was held on Apri125, 2000. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: ~~ 1. That the 15' sanitary sewer easement, extending approximately 90' in length across Lot 15A and Lot 22A in Golden View Acres Subdivision, being designated and shown as "15' S.S. EASEMENT TO BE VACATED" on Exhibit A attached hereto and further shown cross-hatched on the resubdivision plat recorded in Plat Book 18, page 170, said easement having been dedicated to the public by subdivision plat entitled `PLAT OF SURVEY SHOWING ... GOLDEN VIEW ACRES", dated November 20, 1988, and recorded in the aforesaid Clerk's Office in Plat Book 1 1, page 142, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). g:~attomey\vlh\agenda\vacate\GoldenView. Holton.ord.wpd 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 2000 ORDINANCE 042500-9 AMENDING AND REENACTING THE ZONING ORDINANCE OF THE COUNTY OF ROANOKE VIRGINIA BY THE ADDITION OF STANDARDS FOR THE DESIGN AND DEVELOPMENT OF CLUSTER SUBDIVISIONS WHEREAS, certain innovative housing provisions will allow landowners to develop their property using "clustering" techniques, thereby preserving open space without increasing gross allowable density of the property available for development; and, WHEREAS, public necessity, convenience, general welfare, and good zoning practice support an amendment to the Zoning Ordinance of the County of Roanoke to provide for clustering opportunities; and, WHEREAS, the Planning Commission held a public hearing on this amendment on September 7, 1999 and on February 1, 2000; and, WHEREAS, the Planning Commission recommended its approval of this amendment to the Zoning Ordinance of the County of Roanoke to provide for standards for the design and development of Cluster Subdivisions; and, WHEREAS, public notice and advertisement of this amendment has been provided as required by Section 15.2-2204 of the Code of Virginia, and the Roanoke County Code; and, WHEREAS, the first reading of this ordinance was held on September 28, 1999, and the second readings and public hearings were held on October 26, 1999, November 23, 1999, and February 29, 2000. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Zoning Ordinance of the County of Roanoke is hereby amended and reenacted to provide as follows: I. ARTICLE II DEFINITIONS AND USE TYPES IS HEREBY AMENDED AS FOLLOWS: SEC 30-28 DEFINITIONS. DELETE: Cluster: A development design technique that concentrates buildings in specific areas on the site to allow the remaining land to be used for recreation, common open space, and preservation of environmentally- sensitive areas. ADD: Cluster Subdivision: An alternative means of subdividing land that concentrates building density in specific areas to allow the remaining land to be reserved for the preservation ofenvironmentally-sensitive features and open space. Conservation Areas, Primary: Areas within the 100-year floodplain, slopes greater than 25%, lands within designated view sheds and designated ridgetop preservation areas identified and mapped in the 1998 Community Plan, greenway corridors shown on the Greenway Conceptual Plan and elevations 1500 feet or greater above mean sea level. Conservation Areas, Secondary: Areas with slopes between 15% and 25%, healthy woodlands, locations of species listed as endangered, threatened or of special concern, historic structures and sites, riparian zones outside the FEMA study area and productive agricultural and forested lands. Lot, Conservation: A lot that has been dedicated to a land trust, homeowners, condominium, or similar association, government agency or other entity through an easement or other transfer of ownership, and set aside in perpetuity as open space in a cluster subdivision. Property Resource Map: A map utilized in the cluster subdivision process that depicts the Primary and Secondary Conservation Areas of the subject property. II. ARTICLE III DISTRICT REGULATIONS IS HEREBY AMENDED BY THE ADDITION OF THE FOLLOWING PERMITTED USES: SEC. 30-41- 2 PERMITTED USES (A) 1. Residential Uses Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*) SEC 30-42-2 PERMITTED USES. (A) 1. Residential Uses Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*) SEC 30-45-2 PERMITTED USES. (A) 1. Residential Uses Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*) SEC 30-46-2 PERMITTED USES. (A) 1. Residential Uses 2 Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*) III. ARTICLE IV USE AND DESIGN STANDARDS IS HEREBY AMENDED BY THE ADDITION OF THE FOLLOWING USE AND DESIGN STANDARDS FOR CLUSTER SUBDIVISIONS. Sec. 30-82-13.1 Single Family Dwelling, Attached and Detached (Cluster Subdivision Option) (A) Intent Establish a method for Roanoke County to protect vital natural and historic resources from development and permanent loss. 2. Prevent the destruction of valuable view sheds, ridgetops and wildlife corridors, including but not limited to, the Blue Ridge Parkway and Appalachian Trail, and other resources identified in the 1998 Community Plan. 3. Reserve, enhance, and add to the existing and proposed greenway system throughout the County, as identified in the 1998 Community Plan. 4. Provide the citizens of Roanoke County additional open space and recreation areas. Encourage the design of creative, innovative developments that utilize the land's natural resources and features and incorporates them into functional preservation and development plans. Offer an alternative to conventional subdivision development by allowing for compact clusters of housing units rather than spaced lots that encompass the entire property. (B) Applicability Cluster subdivisions proposed in accordance with the standards contained herein shall be a permitted use by-right in R-1, R-2, R-3 and R-4 zoning districts, except that cluster subdivisions shall not be permitted within Planned Residential Subdivisions as defined in Section 30-28 of the Roanoke County Zoning Ordinance. The Zoning Administrator shall have the responsibility for determining compliance with these standards. Proposals for cluster subdivisions that, in the opinion of the Zoning Administrator, do not meet one or more of the standards contained herein shall not be permitted by-right. Any such proposal shall be considered a special use and shall require a special use permit pursuant to Section 30-19 of this ordinance. As part of the review of any special use permit application for a cluster subdivision, the Planning Commission may recommend, and the Board of Supervisors may approve, but shall not be obligated to approve, a waiver to any cluster subdivision standard contained in Section 30-82-13.1, (C) through 30-82-13.1, (H), inclusive. (C) General Standards 1. Minimum tract size of the cluster subdivision: Three (3) acres. 2. Public water and public sewer shall be provided to each lot within the proposed subdivision. Property shall be excluded from the cluster subdivision option where, in the opinion of the Zoning Administrator, previous land disturbing activities have significantly altered a Primary or Secondary Conservation Area, to the extent that important features worthy of conservation have been destroyed or severely modified. 4. Allowable density: Five and one-half (5.5) dwelling units per acre. (D) Minimum Lot, Setback and Frontage Requirements There shall be no minimum lot area or setback requirements, however, the normal front, rear, and side yard setback requirements must be maintained adjacent to any lot or existing public street right of way not within the proposed cluster development. 2. Minimum public street frontage: Forty eight (48) feet on a publicly owned and maintained street except as modified by Section 30-82-13.1 (F) (E) Open Space Requirements Minimum Open Space: Thirty-five (35) percent of the gross acreage of the tract. If the site contains Primary and Secondary Conservation Areas in excess of 35 percent, all Primary and Secondary Conservation Areas shall be preserved up to a required maximum of 50 percent of the tract. The applicant shall have the right to provide conservation areas in excess of those required. 2. When Primary and Secondary Conservation Areas exceed 50 percent of the tract, then Primary Conservation Areas shall be given priority in reaching the 50 percent maximum open space. 3. At least 40 percent of all lots for residential use shall have a property line directly abutting the open space area within the cluster development, or have direct access to a developed trail providing access to the open space. The location of any such trail shall be clearly marked, and the trail shall be constructed of a surface material that is appropriate to the terrain, and distinguishable to the user. 4. Ownership and maintenance of open space shall be one of the following: a. Common land owned in perpetuity by the owners of lots in the development, through a homeowners, condominium or similar association. Provisions for the maintenance of the open space in perpetuity shall be approved by the Zoning Administrator in conjunction with plat approval. b. Dedication of the land in perpetuity to a nonprofit organization or land trust through a conservation easement or fee simple conveyance. c. Public land after dedication to, acceptance and maintenance by the Roanoke County Board of Supervisors or other governmental entity for recreational, conservation, historic or other open space purposes. Conservation lots may be created in compliance with the terms of this ordinance and the Roanoke County Subdivision ordinance, notwithstanding the frontage, width, area, and other design standards for lots found in Article III of this ordinance. Any such lot proposed for platting shall be clearly designated on a subdivision plat reviewed and approved by Roanoke County. This plat shall contain notations and covenants that clearly forbid, in perpetuity, the use of the conservation lot for any type of residential dwelling, or other use or structure as prohibited by these provisions. 4 If required open space is located within a mapped greenway corridor, as depicted on the Greenway Conceptual Plan at the time of submittal of the preliminary plat, then a greenway easement shall be dedicated to Roanoke County or their designated agent. The Zoning Administrator, in consultation with the Roanoke Valley Greenway Commission, shall determine the exact location and dimensions of the easement to be dedicated. 7. No building, building addition, structure, street, driveway, parking area or any other type of physical land improvement shall be located within a required Primary or Secondary Conservation area. Notwithstanding the above, trails may be developed in Primary and Secondary Conservation areas. (F) Street and Access Requirements 1. All residential lots within a cluster subdivision shall have frontage on and access to a publicly dedicated and maintained street except as provided in this section. 2. Lots within a cluster subdivision shall not be required to have frontage on a publicly dedicated and maintained street provided: a. No dwelling unit shall be located further than 500 feet, as measured in a straight line, from an access point to a publicly dedicated and maintained street that the dwelling unit has direct access to, and b. Lots without public street frontage shall be planned and arranged into distinct residential clusters of three (3) or more dwelling units served by a common private street, and c. No more than twenty (20) dwelling units shall be allowed on any single private street or independent network of private streets. Maintenance of private streets shall be the responsibility of the homeowners association. Subdivision plat covenants shall provide that all maintenance of private streets including snow removal, is not a public responsibility. Covenants shall further certify that the private street shall not be eligible for acceptance into the State Secondary System for maintenance until such time as it is constructed and otherwise complies with all requirements of the Virginia Department of Transportation for the addition of subdivision streets current at the time of such request. Any costs required to cause private streets to become eligible for addition into the state system shall be provided with funds other than those administered by Roanoke County or the Virginia Department of Transportation. 4. Pavement surface: The minimum pavement surface shall be asphalt. Alternate materials such as concrete, structural pavers, or cobblestone may be substituted provided the proposed surface will support the expected loads. Calculations and/or manufacturers specifications shall be required at submittal. Gravel is not an acceptable surface course. Base Course: six (6) inches minimum depth. For streets to be served by school buses, eight (8) inches minimum depth. These depths are for sub-bases with a CBR value of 10 or higher. 6. Private streets shall be designed to accommodate the provision of regular public services. Specifically: a. Vehicle turn arounds shall be included. The turn around may be a cul-de-sac or T-turn around. b. A representative of the Roanoke County School Board shall review the design, and location of all proposed private streets, and shall advise the applicant whether or not the proposed private streets meet the standards for school bus service. If the proposed design does not meet standards for school bus service, the final subdivision plat shall contain a notation that the proposed private streets do not meet the standards for public school bus services and that the Roanoke County School Board shall not be obligated to provide service on the private streets. The final subdivision plat shall contain the notation that the proposed private streets do not meet the standards for public solid waste collection and that Roanoke County shall not provide solid waste collection on private streets. The applicant shall have the responsibility for addressing the collection of solid waste on private streets. A representative of the Roanoke County Department of General Services shall review proposals for solid waste collection on private streets, prior to plat approval. 7. Vehicular Access: Private streets shall be platted as a separate parcel of land dedicated to the homeowners' association. Private right of ways shall be of sufficient width to encompass all drainage structures for the street and to allow maintenance of the street. On street parking shall be prohibited on at least one side of the street, to ensure adequate space for public service vehicles. Drainage: Drainage design shall meet all existing Virginia Department of Transportation and County of Roanoke standards, as amended. Drainage easements shall be platted to the homeowners' association for maintenance. 9. Signage: a. All traffic control and warning signs on private streets shall be the responsibility of the developer/homeowners' association, and b. All access points from the public street to the private street shall be clearly marked with a sign stating that the street is private. 10. Private Street Design: The following are required design standards for private streets. PROJECTED MINIMUM MAXIMUM MINIMUM MINIMUM TRAFFIC AND GRADE b SIGHT SHOULDER (VEHICLES MAXIMUM DISTANCE ` WIDTH PER DAY) PAVEMENT WIDTH a 30-40 VPD 14' 18% 50' 2' 41-80 VPD 16' 18% 70' 3' 81-100 VPD 18' 18% 90' 4' 101-200 20' 16% 100' 4' VPD a. Pavement width is based upon a shoulder and ditch section. One-way streets shall be a minimum of twelve (12) feet wide. b. Maximum grade: streets shall not exceed 300 feet in length for grades greater than or equal to 16%. Maximum grade at all landings shall not exceed 5%. Length of the landing, in feet, shall be based on the following formula: vehicles per day X .5 feet. c. Sight distance refers to stopping distance only. Sight distance at the intersection of two private streets shall meet a design speed of 25 mph. Sight distance at the intersection of a private street and a public street shall meet VDOT commercial entrance requirements. (G) Public Water and Sanitary Sewer Public water and sewer shall conform with Roanoke County Water and Sewer Standards, latest edition, with the following exceptions: a. For homes located within the minimum required distance to a fire hydrant, the following shall apply: The homes may be served by private laterals, provided: a. Water meters and sewer cleanouts shall be located near the public street right of way, and, b.. A maximum of six meters or cleanouts shall be located side by side. b. For homes on private streets requiring the extension of public water and sewer services, the following shall apply: A combined water and sewer easement of a minimum width of 25 feet shall be allowed, provided the depth is not excessive. If the street pavement surface is an alternative to asphalt, the Director of Utilities must approve, in writing, the location of the services within the paved area. The water and sewer easement(s) shall be separate from any Public Utility Easement. (H) Cluster Development Process The applicant shall meet with the Zoning Administrator or his/her designee to review the requirements for a cluster subdivision prior to the preparation of the preliminary plat. A site visit shall be arranged to review the site and identify approximate locations of Primary and Secondary 7 Conservation Areas. The applicant shall then have drawn, preferably by a licensed engineer/surveyor, architect or landscape architect, a Property Resource Map. At a minimum this map shall include the following: a. Total acreage and acreage of each Primary and Secondary Conservation area and other open space areas b. Percent slope, in the following increments: <15%, 15-25%, >25% c. Flood plains, wetlands, and riparian zones outside the FEMA study area d. Historic structures and sites e. Designated view sheds and ridgetop preservation areas identified and mapped in the 1998 Community Plan Greenway corridors mapped on the Greenway Conceptual Plan g. Elevations 1500 feet or greater above mean sea level h. Healthy woodlands Location of species listed as endangered, threatened, or of special concern Productive agricultural and forested lands The applicant shall submit a preliminary plat in accordance with Article II of the Roanoke County Subdivision Regulations. The following additional items shall be required to accompany the preliminary plat: a. All Primary and Secondary Conservation Areas and other required open space areas to be designated as permanent open space, shall be mapped as conservation lots and noted on the plat. b. All deed restrictions and covenants applicable to private streets, public services, open space, and cluster subdivision lots. c. The location of all building lots to be conveyed. Once approval for the preliminary plat has been given, the applicant shall submit the final plat in accordance with Article III of the Roanoke County Subdivision Regulations. 2. That this ordinance shall be in full force and effect from and after May 1, 2000 On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File 8 Terrance L. Harrington, County Planner Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Community Development Gary Robertson, Director, Utility Michael Lazzuri, Court Services Elaine Carver, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Gardner Smith, Director, Procurement John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue `1 ~ ~. ~.~ ~`~. ~ r . 9 1 ACTION NO. ITEM NO. '~ "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 2000 AGENDA ITEM: Second Reading. An ordinance amending and reenacting the zoning ordinance of Roanoke County by the addition of the cluster housing option in R-1, R-2, R-3, and R-4 zoning districts. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• After a public hearing on February 1, 2000, the Planning Commission has recommended approval of the attached ordinance. The Commission and staff respectfully request that the Board of Supervisors hold second reading on this ordinance on April 25, 2000, and thereafter approve these provisions as an addition to the Roanoke County Zoning Ordinance. Over the past several months, the attached ordinance has been amended to address specific interests of the Board. In January, the ordinance was amended to require that any requested waiver from the standards be reviewed and approved/denied by the Board. An initial draft of the ordinance would have allowed the Commission to approve the waiver, with the Board having a right to appeal the Commission's action. The Board requested this change at your January 11th worksession. The second major change to this ordinance is a thirty-one percent (31%) reduction in the allowable density permitted under the cluster option. This ordinance proposes an allowable density of 5.5 units per acre. A previous draft of the ordinance proposed an allowable density of 8 units per acre. This ( a reduction in density) was also a change requested by the Board at your January worksession. .. ~ e. ~~e 2 Finally, as a result of conversations at your February 28th worksession, the ordinance has been amended to prohibit cluster developments on lots legally platted as part of planned residential subdivisions. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board of Supervisors hold second reading on the attached cluster housing ordinance, and thereafter approve the ordinance as an amendment to the Roanoke County Zoning Ordinance. Respectfully Submitted, Approved, Terrance Ha ington, AICP Elmer C. Hod e Departm t of Community Development County Administrator Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by Vote No Yes Abs Church Johnson McNamara Minnix Nickens .S - / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, Apri125, 2000 AN ORDINANCE AMENDING AND REENACTING THE ZONING ORDINANCE OF THE COUNTY OF ROANOKE VIRGINIA BY THE ADDITION OF STANDARDS FOR THE DESIGN AND DEVELOPMENT OF CLUSTER SUBDIVISIONS WHEREAS, certain innovative housing provisions will allow landowners to develop their property using "clustering" techniques, thereby preserving open space without increasing gross allowable density of the property available for development; and, WHEREAS, public necessity, convenience, general welfare, and good zoning practice support an amendment to the Zoning Ordinance of the County of Roanoke to provide for clustering opportunities; and, WHEREAS, the Planning Commission held a public hearing on this amendment on September 7, 1999 and on February 1, 2000; and, WHEREAS, the Planning Commission recommended its approval of this amendment to the Zoning Ordinance of the County of Roanoke to provide for standards for the design and development of Cluster Subdivisions; and, WHEREAS, public notice and advertisement of this amendment has been provided as required by Section 15.2-2204 of the Code of Virginia, and the Roanoke County Code; and, WHEREAS, the first reading of this ordinance was held on September 28, 1999, and the second readings and public hearings were held on October 26, 1999, November 23, 1999, and February 29, 2000. follows: NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as 1. That the Zoning Ordinance of the County of Roanoke is hereby amended and reenacted to provide as follows: I. ARTICLE II DEFINITIONS AND USE TYPES IS HEREBY AMENDED AS FOLLOWS: SEC 30-28 DEFINITIONS. DELETE: Cluster: A development design technique that concentrates buildings in specific areas on the site to allow the remaining land to be used for recreation, common open space, and preservation ofenvironmentally-sensitive areas. ADD: Cluster Subdivision: An alternative means of subdividing land that concentrates building density in specific areas to allow the remaining land to be reserved for the preservation of environmentally-sensitive features and open space. ,~ "`. Conservation Areas, Primary: Areas within the 100-year floodplain, slopes greater than 25%, lands within designated view sheds and designated ridgetop preservation areas identified and mapped in the 1998 Community Plan, greenway corridors shown on the Greenway Conceptual Plan and elevations 1500 feet or greater above mean sea level. Conservation Areas, Secondary: Areas with slopes between 15% and 25%, healthy woodlands, locations of species listed as endangered, threatened or of special concern, historic structures and sites, riparian zones outside the FEMA study area and productive agricultural and forested lands. Lot, Conservation: A lot that has been dedicated to a land trust, homeowners, condominium, or similar association, government agency or other entity through an easement or other transfer of ownership, and set aside in perpetuity as open space in a cluster subdivision. Property Resource Map: A map utilized in the cluster subdivision process that depicts the Primary and Secondary Conservation Areas of the subject property. II. ARTICLE III DISTRICT REGULATIONS IS HEREBY AMENDED BY THE ADDITION OF THE FOLLOWING PERMITTED USES: SEC. 30-41- 2 PERMITTED USES (A) Residential Uses Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*) SEC 30-42-2 PERMITTED USES. (A) Residential Uses Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*) SEC 30-45-2 PERMITTED USES. (A) Residential Uses Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*) 2 S -~ SEC 30-46-2 PERMITTED USES. (A) Residential Uses Single Family Dwelling, Attached and Detached (Cluster Subdivision Option -*) III. ARTICLE IV USE AND DESIGN STANDARDS IS HEREBY AMENDED BY THE ADDITION OF THE FOLLOWING USE AND DESIGN STANDARDS FOR CLUSTER SUBDIVISIONS. Sec. 30-82-13.1 Single Family Dwelling, Attached and Detached (Cluster Subdivision Option) (A) Intent Establish a method for Roanoke County to protect vital natural and historic resources from development and permanent loss. 2. Prevent the destruction of valuable view sheds, ridgetops and wildlife corridors, including but not limited to, the Blue Ridge Parkway and Appalachian Trail, and other resources identified in the 1998 Community Plan. Reserve, enhance, and add to the existing and proposed greenway system throughout the County, as identified in the 1998 Community Plan. 4. Provide the citizens of Roanoke County additional open space and recreation areas. Encourage the design of creative, innovative developments that utilize the land's natural resources and features and incorporates them into functional preservation and development plans. Offer an alternative to conventional subdivision development by allowing for compact clusters of housing units rather than spaced lots that encompass the entire property. (B) Applicability Cluster subdivisions proposed in accordance with the standards contained herein shall be a permitted use by-right in R-1, R-2, R-3 and R-4 zoning districts, except that cluster subdivisions shall not be permitted within Planned Residential Subdivisions as defined in Section 30-28 of the Roanoke County Zoning Ordinance. 2. The Zoning Administrator shall have the responsibility for detenmining compliance with these standards. Proposals for cluster subdivisions that, in the opinion of the Zoning Administrator, do not meet one or more of the standards contained herein shall not be permitted by-right. Any such proposal shall be considered a special use and shall require a special use permit pursuant to Section 30-19 of this ordinance. As part of the review of any special use permit application for a cluster subdivision, the Planning Commission may recommend, and the Board of Supervisors may approve, but shall not be obligated to approve, a waiver to any cluster subdivision standard contained in Section 30-82-13.1, (C) through 30-82-13.1, (~, inclusive. s-~ (C) General Standards 1. Minimum tract size of the cluster subdivision: Three (3) acres. 2. Public water and public sewer shall be provided to each lot within the proposed subdivision. Property shall be excluded from the cluster subdivision option where, in the opinion of the Zoning Administrator, previous land disturbing activities have significantly altered a Primary or Secondary Conservation Area, to the extent that important features worthy of conservation have been destroyed or severely modified. 4. Allowable density: Five and one-half (5.5) dwelling units per acre. (D) Minimum Lot, Setback and Frontage Requirements 1. There shall be no minimum lot area or setback requirements, however, the normal front, rear, and side yard setback requirements must be maintained adjacent to any lot or existing public street right of way not within the proposed cluster development. Minimum public street frontage: Forty eight (48) feet on a publicly owned and maintained street except as modified by Section 30-82-13.1 (F) (E) Open Space Requirements Minimum Open Space: Thirty-five (35) percent of the gross acreage of the tract. If the site contains Primary and Secondary Conservation Areas in excess of 35 percent, all Primary and Secondary Conservation Areas shall be preserved up to a required maximum of 50 percent of the tract. The applicant shall have the right to provide conservation areas in excess of those required. When Primary and Secondary Conservation Areas exceed 50 percent of the tract, then Primary Conservation Areas shall be given priority in reaching the 50 percent maximum open space. 3. At least 40 percent of all lots for residential use shall have a property line directly abutting the open space area within the cluster development, or have direct access to a developed trail providing access to the open space. The location of any such trail shall be clearly marked, and the trail shall be constructed of a surface material that is appropriate to the terrain, and distinguishable to the user. 4. Ownership and maintenance of open space shall be one of the following: a. Common land owned in perpetuity by the owners of lots in the development, through a homeowners, condominium or similar association. Provisions for the maintenance of the open space in perpetuity shall be approved by the Zoning Administrator in conjunction with plat approval. b. Dedication of the land in perpetuity to a nonprofit organization or land trust through a conservation easement or fee simple conveyance. 4 s-~ c. Public land after dedication to, acceptance and maintenance by the Roanoke County Board of Supervisors or other governmental entity for recreational, conservation, historic or other open space purposes. Conservation lots may be created in compliance with the terms of this ordinance and the Roanoke County Subdivision ordinance, notwithstanding the frontage, width, area, and other design standards for lots found in Article III of this ordinance. Any such lot proposed for platting shall be clearly designated on a subdivision plat reviewed and approved by Roanoke County. This plat shall contain notations and covenants that clearly forbid, in perpetuity, the use of the conservation lot for any type of residential dwelling, or other use or structure as prohibited by these provisions. 6. If required open space is located within a mapped grcenway corridor, as depicted on the Greenway Conceptual Plan at the time of submittal of the preliminary plat, then a geenway easement shall be dedicated to Roanoke County or their designated agent. The Zoning Administrator, in consultation with the Roanoke Valley Greenway Commission, shall determine the exact location and dimensions of the easement to be dedicated. 7. No building, building addition, structure, street, driveway, parking area or any other type of physical land improvement shall be located within a required Primary or Secondary Conservation area. Notwithstanding the above, trails may be developed in Primary and Secondary Conservation areas. (F) Street and Access Requirements All residential lots within a cluster subdivision shall have frontage on and access to a publicly dedicated and maintained street except as provided in this section. Lots within a cluster subdivision shall not be required to have frontage on a publicly dedicated and maintained street provided: a. No dwelling unit shall be located further than 500 feet, as measured in a straight line, from an access point to a publicly dedicated and maintained street that the dwelling unit has direct access to, and b. Lots without public street frontage shall be planned and arranged into distinct residential clusters of three (3) or more dwelling units served by a common private street, and c. No more than twenty (20) dwelling units shall be allowed on any single private street or independent network of private streets. Maintenance of private streets shall be the responsibility of the homeowners association. Subdivision plat covenants shall provide that all maintenance of private streets including snow removal, is not a public responsibility. Covenants shall further certify that the private street shall not be eligible for acceptance into the State Secondary System for maintenance until such time as it is constructed and otherwise complies with all requirements of the Virginia Department of Transportation for the addition of subdivision streets current at the time of such request. Any costs required to cause private streets to become eligible for addition into the state system shall be provided with funds other than those administered by Roanoke County or the Virginia Department of Transportation. 4. Pavement surface: The minimum pavement surface shall be asphalt. Alternate materials such as concrete, structural pavers, or cobblestone may be substituted provided the proposed surface will S-l support the expected loads. Calculations and/or manufacturers specifications shall be required at submittal. Gravel is not an acceptable surface course. Base Course: six (6) inches minimum depth. For streets to be served by school buses, eight (8) inches minimum depth. These depths are for sub-bases with a CBR value of 10 or higher. 6. Private streets shall be designed to accommodate the provision of regular public services. Specifically: a. Vehicle turn arounds shall be included. The turn around may be a cul-de-sac or T-turn around. b. A representative of the Roanoke County School Board shall review the design, and location of all proposed private streets, and shall advise the applicant whether or not the proposed private streets meet the standards for school bus service. If the proposed design does not meet standards for school bus service, the final subdivision plat shall contain a notation that the proposed private streets do not meet the standards for public school bus services and that the Roanoke County School Board shall not be obligated to provide service on the private streets. c. The final subdivision plat shall contain the notation that the proposed private streets do not meet the standards for public solid waste collection and that Roanoke County shall not provide solid waste collection on private streets. The applicant shall have the responsibility for addressing the collection of solid waste on private streets. A representative of the Roanoke County Department of General Services shall review proposals for solid waste collection on private streets, prior to plat approval. 7. Vehicular Access: Private streets shall be platted as a separate parcel of land dedicated to the homeowners' association. Private right of ways shall be of sufficient width to encompass all drainage structures for the street and to allow maintenance of the street. On street parking shall be prohibited on at least one side of the street, to ensure adequate space for public service vehicles. Drainage: Drainage design shall meet all existing Virginia Department of Transportation and County of Roanoke standards, as amended. Drainage easements shall be platted to the homeowners' association for maintenance. Signage: a. All traffic control and warning signs on private streets shall be the responsibility of the developer/homeowners' association, and b. All access points from the public street to the private street shall be clearly marked with a sign stating that the street is private. 6 ~-/ 10. Private Street Design: The following are required design standards for private streets. PROJECTED MINIMUM MAXIMUM MINIMUM MINIMUM TRAFFIC Arm GRADE b SIGHT SHOULDER (VEHICLES MAXIMUM DISTANCE ` WIDTH PER DAl~ PAVEMENT WIDTH a 30-40 VPD 14' 18% 50' 2' 41-80 VPD 16' 18% 70' 3' 81-100 VPD 18' 18% 90' 4' 101-200 20' 16% 100' 4' VPD a. Pavement width is based upon a shoulder and ditch section. One-way streets shall be a minimum of twelve (12) feet wide. b. Maximum grade: streets shall not exceed 300 feet in length for grades greater than or equal to 16%. Maximum grade at all landings shall not exceed 5%. Length of the landing, in feet, shall be based on the following formula: vehicles per day X .5 feet. c. Sight distance refers to stopping distance only. Sight distance at the intersection of two private streets shall meet a design speed of 25 mph. Sight distance at the intersection of a private street and a public street shall meet VDOT commercial entrance requirements. (G) Public Water and Sanitary Sewer 1. Public water and sewer shall conform with Roanoke County Water and Sewer Standards, latest edition, with the following exceptions: a. For homes located within the minimum required distance to a fire hydrant, the following shall apply: 1. The homes may be served by private laterals, provided: a. Water meters and sewer cleanouts shall be located near the public street right of way, and, b.. A maximum of six meters or cleanouts shall be located side by side. b. For homes on private streets requiring the extension of public water and sewer services, the following shall apply: 7 ~~ A combined water and sewer easement of a minimum width of 25 feet shall be allowed, provided the depth is not excessive. 2. If the street pavement surface is an alternative to asphalt, the Director of Utilities must approve, in writing, the location of the services within the paved area. The water and sewer easement(s) shall be separate from any Public Utility Easement. (H) Cluster Development Process The applicant shall meet with the Zoning Administrator or his/her designee to review the requirements for a cluster subdivision prior to the preparation of the preliminary plat. A site visit shall be arranged to review the site and identify approximate locations of Primary and Secondary Conservation Areas. The applicant shall then have drawn, preferably by a licensed engineer/surveyor, architect or landscape architect, a Property Resource Map. At a minimum this map shall include the following: a. Total acreage and acreage of each Primary and Secondary Conservation area and other open space areas b. Percent slope, in the following increments: <15%, 15-25%, >25% c. Flood plains, wetlands, and riparian zones outside the FEMA study area d. Historic structures and sites Designated view sheds and ridgetop preservation areas identified and mapped in the 1998 Community Plan f. Greenway corridors mapped on the Greenway Conceptual Plan g. Elevations 1500 feet or greater above mean sea level h. Healthy woodlands Location of species listed as endangered, threatened, or of special concern Productive agricultural and forested lands 2. The applicant shall submit a preliminary plat in accordance with Article II of the Roanoke County Subdivision Regulations. The following additional items shall be required to accompany the preliminary plat: All Primary and Secondary Conservation Areas and other required open space areas to be designated as permanent open space, shall be mapped as conservation lots and noted on the plat. b. All deed restrictions and covenants applicable to private streets, public services, open space, and cluster subdivision lots. c. The location of all building lots to be conveyed. S-~ Once approval for the preliminary plat has been given, the applicant shall submit the final plat in accordance with Article III of the Roanoke County Subdivision Regulations. That this ordinance shall be in full force and effect from and after May 1, 2000 C:\OFFICE\WPWINIWPDOCS\CLUSTER\CLUSTREV2.wpd 9 o~ aoArv ~ ~~ _, ~ z o .a 1838 AGENDA ITEM NO. S / APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NA/NE AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DELINES L/STED BELOW; ~ Each speaker wild be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group sha11 file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ o Q ~. 27- ~. E,~- ~ ~ ~ T' ADDRESS: 3 ~ ? < /~ /~ ,g ~ sy,~ ~, /,~ ~ _ s ~ ,~ ~ ~~ lit _ PHONE: 3 ~-~ -- 7-s(y~ POAN ~ O ,. z ° a AGENDA ITEM NO. S ` 1838 APPEARANCE REQUEST V PUBLIC HEARING -ORDINANCE _ CITIZEN COMMENTS SUBJECT: _ (Lvs-r~z o-~=»N~~- I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AA/D ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/AIES LISTED BELOW: ~ Each speaker wild be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: . ~ c~~ ~., ~~~-. ADDRESS: 1Z~. t-~ ~, ~ PHONE: =~~,~ • --~ ~3 O~ ROAN ,~~ ti :~° ~- z ~ ~ x o 1838 AGENDA ITEM NO. S "' ~ APPEARANCE REQUEST UBLIC HEARING 1 SUBJECT: ORDINANCE CITIZEN COMMENTS 7 I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, / A GRE'E TO AB/D,E B Y THE GU/DEL/NES L/STED BELOW: ~ Each speaker wild be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarit'fcation may be entertained by the Chairman. ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. •~ ^ Speakers are requested to leave any written statements and/or comments with the Clet-k to the Board. ^ lndividua/s speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~I f1 n I ~C I~ { ADDRESS: ~~Ia ~ PCB' ~- - ~ PHONE: °fo~r'/ yS CQ3 ROAN kF O ~ .',y~~ ~G'~ Z o x- 1838 _~' AGENDA ITEM NO. APPEARANCE REQUEST PUBLIC FIEARING -ORDINANCE ~ CITIZEN COMMENTS SUBJECT: _gFIJr M O U-~ ~~f ~ ~ ( ~33fZ/j12 I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/IVES LISTED BELOW: • Each speaker wild be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the Individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~GI70N ~/j(~2 ADDRESS: ~~ I 'POOR ~ ~ cl ~1`~I~I ~ ~ p , 1~NI ~~'~TN, PHONE: ~2~ " ~S~ I y ~i-Io ~ o ~ I N ~~ M (L ~' 1 ~~~ ~' ~ r ^ a ;f5 z ~~~~~~,~~~~~~~ ~~~~1~~ih~~~;~~~~t~ ~^^~1~1~1~i~~~~~y~~t~~i~~~l^^~t~~~~~~1 ~ ® ass-~~~ ~ ~tE~.,°~ U * ~"i i ~ ~~~C~k~ ,r - ~-' ~ ~ z ~ ~ ~_ ~A -0~ '~~ ~.. E .- ~:' ~ ~I ~~ ~~ T April 25, 2000 Presentation to: Roanoke County Board of Supervisors By: Eldon L. Karr On behalf of: Bent Mountain Women's Club RE: Addition to the Bent Mountain Branch Library My name is Eldon Kan. I reside at 8011 Poor Mountain Road, Bent Mountain, VA. On behalf of the citizens of Bent Mountain, I thank you for the time you have allocated to us this evening to make this presentation. Several years ago, the Roanoke County School Board in concert with this Board saw the wisdom in completely renovating Bent Mountain Elementary School and our Bent Mountain Branch Library. The renovations have been a source of immense pride in our community. Architecturally, the facilities were updated to respond to the growing Bent Mountain Community at the same time preserving and enhancing the aesthetic quality of the original school building. Prior to the renovations, the branch library was an old frame school building that had been retrofitted by our community to provide the Bent Mountain Branch of the Roanoke County Library System. During the renovation of the school, the old frame school building was demolished to make way for the current structure. The current structure is somewhat smaller than the original library building, although much more efficient in its utilization of space. For a number of years, our County's Capital Improvement Program (CIP) has included consideration for an addition to this very small branch library. I believe the amount planned for is in the neighborhood of $50,000. Unfortunately, this project has been afforded a very low priority in the CIP. Due to a serious lack of adequate space in the current facility, people in our community are burdened with some very undesirable and even dangerous conditions, especially our children. Please refer to the photos that have been provided to you, copies of which are displayed on this board. PHOTO #1 During the Wednesday Afternoon Reading Program, our children have to sit on the floor. They block shelves of books so adults needing to get to shelves cannot get through. Our librarian has to move a heavy table to accommodate the children. During the winter, 12 - 15 children attend the program. Please also note that when children are required, due to a lack of space, to sit on the . f Zoor in egress aisle ways; this presents a serious potential hazard to life-safety. PHOTO #2 When people sit at the front table, the computer is inaccessible. Bookshelves and the copy machine are blocked when the children put down their book bags. Once again, note that this inadequate space in our beloved library presents a serious potential hazard to life-safety. PHOTO #3 You can see that clearance around the furnishings are limited, at best. In this photo you can see that it is nearly impossible for two people to sit back to back in adjacent chairs at the tables. When tutors want to use the library in the summer, the library is so crowded that there is no place for students to be apart from main traffic. A student being tutored is often distracted by other people. We desperately need space to provide for a quiet table. PHOTO #4 This photo was taken outside the building to rear of the library building. It is an area where an addition could be constructed. Over the past few years I have participated extensively with my neighbors in our community affairs. It is important for you to understand that the people of Bent Mountain have repeatedly, year after year, conducted and patronized many bake sales, pancake suppers, craft fairs, community picnics, pig pickin's, etc. to raise funds to provide for our community's needs. The folks in our community have built and maintained a memorial butterfly garden. Other community projects have included a fitness trail and a deck walk in a nearby wetlands area. We continue to review our vision of the future of Bent Mountain and look forward to the development of a comprehensive community plan that will help us realize our vision. We need your help. The Bent Mountain Branch library circulation has increased 50% in the last ten years according to the Director of the Roanoke County Library System. He also has noted that circulation in the county wide library system has increased at a rate of 38%. We sincerely hope that you will now understand that we have serious concerns regarding the functional usability of our library as well as the safety of our library patrons in this seriously overcrowded facility. Thank You for your attention. We look forward to your help in advancing the allocation of funds to deal with this problem. ~ ROANp~.~ ~' ~ z c~ ~ z ov a~ 1838 ~.Dr~xxY# ~'~ ~..IY~~.~.~2.~ P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallenQwww.co.roanoke.va.us ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 April 26, 2000 Mr. Charles Blankenship 5215 Sugarloaf Drive Roanoke, VA 24018 Dear Mr. Blankenship: BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us The members of the Board of Supervisors wish to express their sincere appreciation for your previous service on the Roanoke Valley Greenway Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, April 25, 2000, the Board of Supervisors voted unanimously to reappoint you for a three year term as a member of the Roanoke Valley Greenway Commission. Your new term began on April 8, 2000, and will expire on April 8, 2003. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~• Mary H. Allen, CMC Clerk to the Board of Supervisors bjh cc: Elizabeth Belcher, Greenway Coordinator Terrance L. Harrington, County Planner ®Recyaea Paper ~ ROANp~,~ ti p 2 G) a= ~~~~# .~a~ ~~x~~.~..e 1838 P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD IMemet E-Mail: mallenQwww.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (54Q) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholtont~www.co.roanoke.va.us April 26, 2000 Mrs. Elizabeth W. Stokes 5421 Sweetfern Drive Roanoke, VA 24019 Dear Mrs. Stokes: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Total Action Against Poverty Board of Directors. I am pleased to inform you that, at their meeting held on Tuesday, April 25, 2000, the Board of Supervisors voted unanimously to designate you as Supervisor Bob L. Johnson's appointee to the Total Action Against Poverty Board of Directors for another two- yearterm. Your new term will expire on May 5, 2002. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors Enclosures cc: Executive Director, TAP ® Recycled Paper r .~ ~1 C ... '~ ~ °o ~ N L ~ .~ O! 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N c t6 ~ ~ ~ ~. ~ UO :u ~ ~ N E vai ~ii w. ry `~ Q' ~ (9 ~ii Ras "q S (0 3 ~G R' y p~ ~ ~ ~ < ~ ~° ° ~ ~'w w °. o` ~o~'co co ~ ~w ~~ w~ C.E ~'„ Pa' q.E ~' o.~y c. ~x~++ woN w ''bv a'~° ~,~ ~~,ao ,n. o, _3 ~D $~fD F co ~ ,~ c~, ~. 0. 0 ~ _ co ~ co a 0. a p' ~ ~ co < w y ~ ~ ~ a ~oo co ~ ~ ~ wp.`•<:pr;ti?-~ .w, n~' o Fo ;; ~y''3 ~ ~'~r3 a~ n.~ 0.?~co ° ~..e ~ ~ F ra.-~~o y m F ~± °' ~.~m00 o`w w ., ~Nm ::i0..-. _ ~ c _ ~~,3 w ., ~'~ ~• K C~ O LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 25, 2000, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on a proposal of the Roanoke County Planning Commission to amend the 1998 Roanoke County Community Plan. These proposed amendments include the adoption of a new future land use map for the Dixie Caverns (Exit 132) and Hanging Rock (Exit 141) I-81 interchange areas, and the incorporation of development guidelines for these areas. Copies of these proposed amendments are available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: April 6, 2000 Mary H. Allen, clerk Please publish in the Roanoke Times Tuesday, April 11, 2000 Tuesday, April 18, 2000 Direct the bill for publication to: Roanoke County Department of Community Development P.O. Box 29800 Roanoke, VA 24018 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 25, 2000, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Phyllis Horton and John Corliss to vacate a 15' wide by 90' long sewer easement located off of Golden Court and Settler Road between the ends of the cul-de-sacs, in the Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: April 3, 2000 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, April 11, 2000 Tuesday, April 18, 2000 Direct the bill for publication to: Ms. Phyllis Holton 5475 Settler Road, N.E. Roanoke, VA 24012 ~/ -7 -7 - Z 2 S Z SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, April 25, 2000, in the Board Meeting Room at the Roanoke County Administration Center, 5204 Bernard Drive S. W. on the petition of ROANOKE COUNTY AND LIBERTY PROPERTY DEVELOPMENT CORPORATION TO VACATE AS PUBLIC RIGHT-OF-WAY A PORTION OF VALLEYPARK DRIVE, A PORTION OF THE 15 FOOT PUBLIC UTILITY EASEMENT AND A PORTION OF THE 20 FOOT WATER LINE EASEMENT AS RECORDED IN PLAT BOOK 12, PAGE 33, NEW TRACTS 1 D, 1 E, 1 F, 3A, 3B, AND 4A AT VALLEY POINTE IN THE HOLLINS MAGISTERIAL DISTRICT, ROANOKE COUNTY, VIRGINIA, THE ACCEPTANCE OF PROPOSED PUBLIC RIGHT-OF-WAY FOR VALLEYPARK DRIVE AND THE 15 FOOT PUBLIC UTILITY EASEMENT AT VALLEYPOINTE IN THE HOLLINS MAGISTERIAL DISTRICT A copy of the documents related to this request maybe examined in the office of the Department of Community Development, located at the Roanoke County Administration Center. Given under my hand this 6th day of April, 2000. Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON Tuesday, April 11, 2000 Tuesday, April 18, 2000 Direct the bill for publication to: Arnold Covey, Director Department of Community Development County of Roanoke Mail affidavit to: P. O. Box 29800 Roanoke, VA 24018 Mary H. Allen, Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Post-it® Fax Note 7871 Date pa°ges~ To e _ /~~ From /~ n ~~„ ~~~ P~ ne # ~ ' ~G Q Phone ~~ r ., 7.~ ~G Fax # Fax # MEMO To: Mary Allen, Clerk to Board of Supervisors From: Arnold Covey, Department of Community Development ~~ Subject: Legal Notice Date: March 30, 2000 Please advertise the following notice in The Roanoke Times: REQUEST TO VACATE AS PUBLIC RIGHT-OF-WAY A PORTION OF VALLEYPARK DRIVE, A PORTION OF THE 15 FOOT PUBLIC UTILITY EASEMENT AND A PORTION OF THE 20-FOOT WATER LINE EASEMENT AS RECORDED IN PLAT BOOK 12, PAGE 33, NEW TRACTS 1 D, 1 E, 1 F, 3A, 3B, AND 4A AT VALLEY POINTE IN THE HOLLINS MAGISTERIAL DISTRICT, ROANOKE COUNTY, VIRGINIA, AS SHOWN ON EXHIBIT "A." THE ACCEPTANCE OF PROPOSED PUBLIC RIGHT-OF-WAY FOR VALLEYPARK DRIVE AND THE 15 FOOT PUBLIC UTILITY EASEMENT AT VALLEYPOINTE IN THE HOLLINS MAGISTERIAL DISTRICT, ROANOKE COUNTY, VIRGINIA. Thank you. ARNOLD COVEY, DIRECTOR DEPARTMENT OF COMMUNITY DEVELOPMENT COUNTY OF ROANOKE P.O. BOX 29800 ROANOKE, VA 24018 Martha Plenk 04/10/2000 8540-981-3440 $ Apr. 10, 2000 0953 AM The Roanoke Times Acct:5407722106Roan Name: ROANOKE CO COMAA DE ' LEGAL NOTICE Ph: 5407722106 Class Rate: Disp Rate: RDANDKE couNn~ BOAP,D Of 9UPERYI90R9 PO BOX 29800 Credit Status: LM The Peanoke County Board of Supernscr~ wnl noa a euouc ROANOKE VA 24018 Reply Request A neorin; at 7 Dm on TuerWy, MeecirL'ROe~mC~fltnen~z°oke Paytype BL Rate LE Legals Rep: 3? Cturrty .lL min Gt otbn Co rm~r, EQ~d Bornmd Griw, Goancko, UA, on a propoml of tho Source FX Class 10 Leaals ^ TFN Rmrolra Cou my Phnnin~C~m. mooon b amonG lho 109E RcaneMe County Communit+~ Start4/11100 Days 2 Rate Is; 2 Stop4/18/00 Plan. Th« propexd an,e menb~nclude+~ad~ptiono, a ne~+Potun: lark ux mao/or 00o Words...... 126 price 136 90 the Dl~;p Cz.~erns fExrt 1521 '^~ "'"=^='~`" fept 141' . I~Sl In~n;nan,~e arzz3, anG 0 0o Lines....... 37 Discount 0.00 the IrcOrpo2tlon 0f Oeveb D• moat ~uid~i~noa for th°m 0.00 Depth..... 3 7.00 Commis 0.00 °~°~ Columns.. 1 Net 136.90 copies o, +hooo propc~d arc 0.00 Graphic.... 0 St Tax 0.00 a~oaablo for inePeoti°n .n the oopartmcn+ or Communl+y 0 00 St Words. 0 Fed Tax 0.00 Dowlopmont, td264 Bornmd Dr~K, RoaneMe, ~~ Free Day 0 ^ Boxed Ad Total 136.90 DateAprBb,sooo h~ CkrN N Alk payment 0.00 ary . n c15g44s:1 Copy Line LEGAL NOTICE ROAN App Cr. 0.00 Sort String Balance 0.00 H ld O n o Product Co Tear Sheets ^ Ad Killed PO # Dix. Cav/Han Comments Reaso n for Discount Dixie Caverns/Hanging Reck - aff to Audrey Bewer Editions DC, '~1/1 Adid: 139448 Martha Plank •9540-991-3440 ~ Apr. 10, 2000 ~10~06AM oa~loi2ooo The Roanoke Times Adid: Acct:540??22106Roan Name: ROANOKE CO COMM. DE LEGAL NencE P h: 540??22106 Class Rate: Disp Rate: Notce „ h~2t, :gin ~ ,II PO BOX 29800 ~nkr<~~ ~r~^° trot 'h° Credit Status: LM Roanoke County Boerd of 9uDeNISro will 11010 Z puDllC ne3rlna, et tnelr ?:00 D.m. ~- ROANOKE VA 2401 8 Reply Request A ~~~,°in ,re 9ozra r~teetln,4 amm at tro ttiamm County Paytype BL Rate LE Source FX Class 10 Start 4/1 1 /00 Days Legals Rep: 3? Sdminratraticn contor, 62oa (:mroK prnro, S. W, pn tno Legals ^ TFN ANGnnLIEERrTY FROFERTV DEVELOPMENT CCRFOFATION TO VACATE AS CUELIC RIGHT. 2 Rate Is: 2 Stop 4/18/00 OF•V9AVAPO RTION OF VALLEV- PARK CRIYE. /~ PORTION OF 0 0o Words...... 0.00 Lines....... 0.00 Depth..... Columns.. 0.00 Graphic.... 0.00 St Words. Free Day 0 ^ Boxed Ad Copy Line LEGAL NOTICE Not Sort String On Hold Product Co T ^ Ad Killed 194 EA3EMEN~ANG AE ORTIONIOF Price 199.80 THE 20 FOOT WATER LINE 54 DISCO Unt 0.00 EASEMENT AS F.ECOROED IN 54.00 Commis 0 00 PWT ECCK 12, PAGE 33, NEW TRAOTS iD lE, 1F, 3A 36, , zn7 9A AT VALLEYPOINTE IN 1 Net 199.80 THE HOLLINS hAaGISTERIAL 0 St Tax 0.00 DISTRICT, ROdN01(E COUNTY VIRGINIy THE ACCEPTANCE 0~ PROPOSED PUELIC RIGHT.OF• 0 Fed Tax 0.00 WA\` FOR VALLEYPAFK DRNE Total 199 80 ANG THE is FOOT PUBLIC UT1L• ITY EASE FIE NT AT VALLEV• POINTE IN THE HOLUNS MATE• Payment 0.00 RIALGISTRICT App Cr. 0.00 ~ ccDy o, the accuments l B 0 00 re0ceo te,nl~ reams<_t may De a ance . e:aminoa In,na onro o„no Oapartmcnt of Communfty Ooulopmun[, tacamC ~, tno :ar S heets RnroicaCOUMyAGminfArxbn Contai. PO # Liberty Prop can undo. m., hand lhia 6th Cay~of Ap,il, 2000. Comments Reason for Discount h+aryH Alkn,cP,c, Clerk,o me s°zro Rke Co & Liberty Prop. - aff to Audrey ~'^'"` °ar>tvsoo~d of :uceni avrp Bower t~9a~o1 Editions DC, 111 139452 Martha Plank .~P540-981-3440 ~ Apr. 10, 2000 Ct~926AM '~1/1 o~no~2ooo The Roanoke Times Adid: 139447 Acct:5407741 197Edwa Name: EDP^~AR D A NATT, ATTOR ' LEGAL NO11cE Ph: 5407741197 Class Rate: Disp Rate: ao~rvokE ceur+n' PO @OX 20068 BOARD OF 9U PERV140R9 Credit Status: LM Thr: Ptanche a~~~4,r Efoord o, Suvervl~Sr3 well nob a euollc ROANOKE VA 24018 Reply Request A nmrmg~t ~ p.m on Tuo:my, ~e'~;r ~'R~ ~+Itne"~BOOke Paytype @L Rate LE Legals Rep: 37 , Ccurriy .,G min Gi Dion rs r+b r, tQ04 Bernard Dry, u„nok~, VA, on th° p°tition of Wolt Source FX Class 10 Legals ^ TFN ~al:In~ tr~~nd~n~aabY prcxnpk rre i'UtM el".ey Start 4/11/00 Days 2 Rate Is; 2 Stop 4h8I00 located eH of L~urei Okn P,wd ~Reute +11X4) appreX note ~y _~e,<et+~m:he~nter~ecilon M Laurel oleo Roaoam Moun• 0.00 Words...... 1 16 Price 122.10 t~In VI°w Orl.ro, in tro VInUn Maq~r01DISrct. 0.00 Lines....... 33 Discount 0.00 ~ "py °+ ihd ~pplc~tcn c 0 00 Depth..... 33 .00 Commis 0.00 a~mila6le for inoPeotion in the o°p°rtm°nt of Comm°n~t; . D°wlopm°nt, 620 B°rnmd 0.00 Columns.. 1 Net 122.10 Dr;K,~a^°~,~~ Graphic.... 0 St Tax 0.00 ~~o Date Ap ril h 0.00 St Words. 0 Fed Tax 0.00 ^ Akn, clarF (L944771 Free Day 0 ^ Boxed Ad Total 122.10 Copy Line LEGAL NOTICE ROAN Payment 0.00 App Cr. 0.00 Sort String Balance 0.00 On Hold Product Co Tear Sheets ^ Ad Killed PO # LAUREL GLEN Comments Reason for Discount Laurel Glen -affidavit to Audrey Bower Editions DC, Martha Plank 9540-9A1-3440 '~ Apr. 10, 2000 09'38 AM !~1/1 04~,0~200o The Roanoke Times Acct:5407741 197Edwa Name: ED~NARD A NATT, ATTOR LEGAL N0T1CE Ph: 5407741197 Class Rate: Disp Rate: aoANO~E ceurvn~ B0.AP,D OF 9UPERV190R3 PO BOX 20068 Credit Status: LM The RoanoMe Cbunlp Board o1 9uDervl:Sw w!II nob z DuDtlc ROANOKE VA 24018 Reply Request A mm~n~ at 7 p. m. on Tummy, n7e~etin: Fl e~mOarltnenfvzooke C°unty AG min~ioton Canbr, Paytype BL Rate LE Legals Rep: 37 E404 Eernmd Dries, F'aanok=, VA, on tho potition of Woh Source FX Class 10 Legals ^ TFN Crook Irc. fc abord=n a 3d by i2o` prexr~ptire ri~Me+•,.°~- located cqt d lau2~ Okn Rwd Start 4111/00 Days 2 Rate Is : 2 Stop4/18100 {Rcuk J~°Ci) appTxmately :~c~=ttremtna~nt=r7ection et La Urel Ten P,oad am M110un• 0,00 Words...... 116 price 122.10 tale Vlnw Orl~mi in tb `Jlmm~ ^~~-°'='°e`~'c'~"~t. 00o Lines. 33 Discount 0.00 A~°py°"^°~°'~~°ni°°,~,. able ter inopeot~on .n the 0 00 Depth..... 33.00 Commis 0.00 of%6G ea~~~d t ~ O . opmon , ow Columns.. 1 Net 122.10 Dr;K, F°°nok~, VA. 0.00 Graphic.... 0 St Tax 0.00 Datia. April°~, 20D00 0 00 St Words. 0 Fed Tax 0.00 h~aryN.Alkn, Ckrk c~gaa~m Free Day 0 ^ Boxed Ad Total 122.10 Payment 0,00 Copy Line LEGAL NOTICE ROAN App Cr. 0.00 Sort String Balance 0.00 H ld O n o Product Co Tear Sheets ^ Ad Kilted PO # LAUREL GLEN Comments Reason for Discount Laurel Glen -affidavit to Audrey Bower - CORRECTION Editions DC, Adid: 139447 Martha Plank .4P540-981-3440 ~ Apr. 10, 2000 O9~24AM "111 o4r10~200o The Roanoke Times Acct: 5409772252HOLT Name: HOLTON, PHYLLIS Adid: 139446 Ph: 5409772252 Class Rate: DispRate: LEGAL NOTICE RDANDKE couNTv 5475 SETTLER ROAD, N.E. C di S OK BOAP.D OF 9UPEFV190P4 re t tatus: rho Roancla CaarA~. maid o, 3u°ervixa oral hold a cublic Roanoke VA 24012 Re I Reryuest A p Y q "~rln~ ~' 0.n'. °" Tue~ay "cril a, =°°°, in the Board MeetirL Pt-em of the f3~anoke Paytype BL Rate LE Legals Rep: 37 COUntjr aomin~.tralCn QMer, X04 8~m,rd prNp, ~„nok,, VA, en the (Uetltlon of Pny111S Source FX Class 10 Legals ^ TFN MQrt00 and loon Cent to v,c,to , 15 .Ndo by Dd long Start 4/11/00 Days 2 Ratelss 2 Stop 4/18/00 co.wro,°o nn nt loo,tod afS o, bo~~~h~ ~~~ ftl~bF`°d dorm°, in tho ib Nino My~ato• 0.00 Words....... 113 price 118 40 ral0etr'ci. 0.00 Lines........ 32 . Discount 0.00 A oopy cA the ap pl io alien e aroalahle,or in~ptction in the 0 00 Depth....... 32.00 Commis 0.00 Oe~altment or Cemmuntty Development, X44 Bernard . Columns...... 1 Net 1 18 40 Drove, Poaneke, Y~. 0.00 Graphic..... 0 . St Tax 0.00 o,m: apnl;, 2000 tJao~" aipn, clew 0.00 St Words. 0 Fed Tax 0.00 c~94~`w1 Free Day 0 ^ Boxed Ad Total 1 18.40 Copy Line LEGAL NOTICE ROAN Payment 0.00 AppCr. 0.00 Sort String Balance 0.00 On Hold Product Code Tear Sheets ^ Ad Killed PO # GOLDEN COUR Comments Reaso nforDiscount EASE~~ENT-AFF TOAUDREY8OINER Editions DC, C O V E R FAX S H E E T Clerk to the Board To: Sharon Hensley, William Byrd Volleyball Coach Fax #: 890-7568 Subj: Board of Supervisors Recognition of Volleyball Team Date: Apri15, 2000 Pages: 1 On Tuesday, Apri125 at 7 p.m. at their Board Meeting, the Roanoke County Board of Supervisors would like to recognize the William Byrd High School Volleyball Team for winning the State AA Volleyball Championship. If you and your team will be able to attend the meeting, please call me at 772-2003 so we can make the arrangements. The Board meetings are held at the Administration Center at 5204 Bernard Drive, off Route 419. In order to properly recognize you and the team, could you fax me at 772-2193 the names of all the members of the team and the coaches, their overall record, and any special recognitions that individual members or you may have received. We usually present a Resolution of Congratulations to the Coach, and individual Certificates of Recognition to each member of the team and the coaches. If Apri125 is not a good time and you would like to reschedule, or if you have any questions, please contact me at 772-2003. The Board of Supervisors is looking forward to recognizing you and your outstanding team! From the desk of... Mary H. Allen, CMC/AAE Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Phone: 540-772-2003 Fax: 540-772-2193 ~ ~ . C O V E R FAX S H E E T Clerk to the Board To: Gavin Hard, Assistant Coach, William Byrd Wrestling Team Fax #: 890-7568 Subj: Board of Supervisors Recognition of Brad Argabright Date: Apri15, 2000 Pages: 1 On TuesdaX., Apri125 at7 p.m. at their Board Meeting, the Roanoke County Board of Supervisors would like to recognize Brad Argabright for winning the state wrestling championship_ I understand that the coach, Adam Williams, is no longer at William Byrd, but if you could get in touch with him, we would like for him to attend also. If you and Adam will be able to attend the meeting, please call me at 772-2003 so we can make the arrangements. The Board meetings are held at the Administration Center at 5204 Bernard Drive, off Route 419. In order to properly recognize Brad could you fax me at 772-2193 ,his weight class, his overall record and any special recognitions that he may have received. If April 25 is not a good time and you would like to reschedule, or if you have any questions, please contact me at 772-2003. The Board of Supervisors is looking forward to recognizing Brad and we hope you and Mr. Williams will also be able to attend. From the desk of... Mary H. Allen, CMCIAAE Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Phone: 540-772-2003 Fax: 540-772-2193 RKE BOARD SUPERVISORS TEL~5A0-772-2193 Apr 05'00 13 56 No . Receiver Transmitter Date Time Mode Pages Result Transmit Oonfirmation Report 003 9-1890-17'S6S RKE BOARD SUPERVISORS Apr 05'00 1356 01'20 Norm 02 OK LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 25, 2000, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Wolf Creek Inc. to abandon a 30' by 120' prescriptive right-of-way located off of Laurel Glen Road (Route #884) approximately 250 feet from the intersection of Laurel Glen Road and Mountain View Drive, in the Vinton Magisterial District. A copy of this petition is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: April 6, 2000 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, April 11 , 2000 Tuesday, April 18, 2000 Direct the bill for publication to: Edward Natt, Attorney P.O. Box 20068 Roanoke, VA 24018 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 HYH 1k~ ' ~b 11 1~i IHt VINIVN Nt55tfYtitK + ~ I~~_ ~, PAp1= 8-TNE' VII+ITON aM~~~E#i-THlIR6DAY- M.ARtrN g, ~o Argabright wears sta by H~ pQH Vin. ~~ (~datn V.Itllliams wsut cut yui.th a , a6 ~lS. lasl.ItutWh; aS. GOaGiI O~~ the.l~Villieim A,yl~f. vurestNng 4et-tu yf t1t+, 0. Rta1~ C11atY~}110ti6llfip Qtt~ ti- RreaMrtian Brad. Argabright. F,A~ ~l-{tlianl$ a, going srrcay Qrosoitt ns: 6a won tbt+ 103 pound'state. (lrvuk AAcfiaml-ionship ratite Sakm(:'i vac t; p11teT labt. ;~ttwiday .:ni$k1t, ;W, ,i~- bps ennaunced t~l~t rt~~ ~Wlis ~ R 1116. last,' aoaeoh. as , CA , "tittd he's. ~, t.a~itapoutsidop.~teac~ting ie. tarot t~t~s.,t>,.~ ~ , rt. Argab~k~luwars.~icttuiutttn~lnlho fn ' ctato tournamank, winnit-g, fQUC rXtatcllca ivllhout giving ugg, a m~at, f x . ~ Tlta~.nlypoints.sooredonS[1wwr whpnlto~.utposoly le4hs o~potx~t. up for tht~ putposo ~ gain{nB ~ ticnai ~c+iats. ' "Iiu ust tPVk it to anotk~o~rlevol.," said ~illfiamd at' ltis: ftbshtnti~~•~ standout: At the. bi4$ttining, .ot' .tlir. saaeon. ~ Whllams. ncttud : tb.at.:~ ,car t. could ~~ wo k 8 0~ eVaf g~r~,'.at1d la was a good siat'l. ` . ' "Ho'sb~a~tkid;'aa{dWtlli~ams:, :. "He woi'ke. as. hard .as aa~~yyuu~1-o- age-,I''vesvuctnet..it,war>111him,Ha did tha work iu~titc' off soa9P~,; ~. he'di~dttie wbu~c. during dto s+aasoo." tad {~tXtG ~tt0 ti10 Gt(~lta tQ1tL11#- ~ntcnt as' Krgloti Ill dump, >FIe do- fo.atad ` Preston `H.i-l! of C',hristiansbtttgt in.lhu lte$ioh, I,ITft-~ natl. a11ar losing, to Hal l twsce durittll the sensun. Argatiri'yht ppClied th0 !~ttitC lout` tio:x aga.kns.t. La»,oe: Huslc~y ref Ttr~~~ and;;ttardiy wurked. t.~p. a. sweat with' a 5~2 end Pin. Ho then bosel~tltkoS.wninoz6 of l~t:,Doilattica inlarlday night's qunrte~rfmAi rpunJ with a 2,,37 ~1n4 'lbak: tttat~iiet!, ArguLrlght riritb ~.ratl.Hudor o~f'(:~!'undy' ~n Satwday ' mor'ning' 6. saMiflnsi.. rlurt~y ,had boater Brad vxxiy l1i tbr~ ~rasc-n, but tktls titre A><gaUx~~gght. wn$.~alt o.Ke~ kluriey t'ar a, cam3ncitlg 174• wut Ciuiatiansburg'cY;alidei'eatail i,nt+c R.ateoitrt' 8 Ryan ~iughnuui is thi othor p~{}'itlal.:13'~(l, In. bet up ~ ratztax+'n. of tl~t' Roil oft III f final, . Bradwaainthe'bigtimeltow:Th c~,rlc. c~onts~ was„QaCkod for Satur• day night's, filial,, a~ the sinoko. and d~~}{fit W~ o~th4m. Was he nth AWually,,1 tiuas le~ct.orrvbua fa t`rrash,~" ha said. " I. had a. fe,~t trafl ya bur when the wh1 stir blew thoy vrant away, I w9is: a. ls~t n~~rr- nervous far my fiat l~uttllf match c year.: T, was shAk#rtg bolero that, ~, N Argahright t~ook.lt right is HRII,. 1wu1,Y dec.iaioni.ng him by e, brl sco%.'I'he anly ~olnts. kiali ~;a~ed. was..when Brad let hi~n.up.. As. ho s~,x;unds t~kod d tk,Io. frrd ~ena went wild, not liiV least of hrCh viraR. Brad' $ dad, I)avfitl., Wlta a htg ruppbrt of Ytntcm. ~rt~tlit>$.. was a. great rc~.-ling rcat n.Verybtle yulrui.. "~ put my contacts in 1'lef.OxB the naie.,, becauao 1 knew ~Mz~. prht.wpuld. b'd alt orcr mo if Brad. urox+" said. lA-lllltutos with a chat;klw,`~i•dXdn"~want.hixnto.bros{t tikY g1a~ ,t,'a SaturAay t. vices . t4TY gaze hlm ~ ~9{G: rt~or the sans+an, cwitnlnetitl~ ih s stato chain. },}p~,;l,, It v+cat<tl-srosuit,af a tdt vf. hutil, tt-.c~rl<,, anA die. payoff rota a droam; oo~ne kua., '. i`vt: be~t~tk~oalulug about Chia. s,tncrt they gocontl grade." said. At~gabr-ght; whoa first boaame~lntox- ct4tcd in wreatlinB wbon ha attenck~d OnR P~ Byltil~s "Lttt10 $lt" clinics,. "iceauy liked it,,bttt tha f<rst. t~°o nrthreoyears:I tinyh~at~.kicked," he trottrotu , "Then I ataltod. to . do wall, and I bat ibis. as. tuY goal., t4rtad AryebriQM.taIt~.MRt;INOhaaraOft~.O~o~wdta fia NaedRato`MOp •tep of tha xloto {ry st*a+ta~itta+tAnp hi't 10S pound. mete. 'ran.~~~. i ~ a rNMIRq ~ •.~:,"S!"'.~~;Lk'9t.~;'1'(~'Vn'rr/'!~..:,+~JI MR 10 '©© 11 1? TIIC ~']NTOhI MCOOChICCR to 103 pound crown Whcsa I was itatldlUtj uo that Flu. ,''loan [ cottl<i l>Ardl~ botitsve, ~» i was ~' 8°in8 cctay, i ,~ttst.kcpt. thittkin&~ 'i did it; I did ii'. Now Bind. has ti ttow goal; lour time: orate nhpt~oe, klr!'p pmb- aWy r>I>,dYe to rho t 1 Z t~revetl(iie 1 Iy . no.Wnd. class non ygar, and he ex=., pools thtit. la, ba to het;. "i'trt bu'ra it. wl~ bo tough, but tlut'a wilBt.i,'ep ggOdt,~ tbr,n lta 6.ald "i' m going to tt-ka a.. lc woclcs off attd. lhttn dart ba. on the weighut." . Ha also had psrttng pxaise 1'br Wllluttni. "lIc`i tiro brat.." said Arlahrlght,. "1 want. to. thettlc It#ttt. su rn.uch 1'br, other ~'~c. done fur tnc,. t loarnail a whole lat. £t'om, hint." B~ bwttonoothttrwtustlarmcdal at ti,~ stato to.Ur(titYlent, ac juntWr, ; Bt'ycte0'batt h.i~ksixthptaoeiarR, YOry kwYb 1~5. nd weight alast;.. O'bhughop~nal witha win; doieaa ittg.Jwtin oggiof•5~s lvatttsl[i, ,~ fist ratted:. lie jthwt ~st in titd qqu;[tetnnal tu. puayin S.itttoQ of itt: I.laflutnuo, r1<nd battled hit. wQy to.a. ai.icthpiackMiihongtlutday,•.5~. (tnishCd sR the tlale~ zunninc.up, toi~• ltt~ to tulontod Rbnnie•.CYis.t af, Cluttitiwslrur~ iu tlio flpol. "Btyabad a.goo~ woctkoud,"said' WiWnttw. `~k was ~a~a. vo[y tough walgltt t:has," ltrw¢,'~veotl4y, aoii Mika 8,aasori Aldo tutti+illeci ~ the tournaM+sr~t 4+Nt lol:ttheir;[inttwomatrltos.Bothare ? at>pltomorca. "Yottbui±aiubrln yiwtheltt$arne to ttu;Ftgto,"sold ~il.liatos. '^"~They gQ,t tionos.`good oxpe~iouco " Al l fb urstuta t+cpcc ec[uattvca fret ~ >3yN. return ttoxt yeac. In fact, the { entirali'neupat.traecrl~doftbgxeQr,~,n ~va~ Flocked l~ylurderclacsmen..x#wt. will givo next yea['~R ecutcli a gre~.t. gtv~ to wurir with. "ThoX'va cat>C a. lung wt{y this yc$t'rn sa[d. Willtatn3,. "'hay ltava ? the potential. to ba rcry good twxt , year; bul. tlioy'ro. g{1~Ttg to have i4. wu~c hied in tiro oft'aoasain.:,° I t3avio. tiacct, a firer year assistant and fvtmcr Byrd vvr~aler., will, lull thus~rL put~Ytacu,.Wiiltlamsisleav- irtg D~!rd iW t.wo waokt~ to 'oiu wr. interact: flan, in. tionhtrn V~Inla,.` Adatn ooaohad five years afiar aqc- coeding tl~ polwl(u'' Harry 'i;'ront. W illiams l>Iad three -.tutes et4atnpc in li tha~lur~e two getrrk; ns'ltentc•l4it~tered ~ and t'~tris.Medoata.wnn eta r~. Clrou~ AA thieA in. t.9gw, "i x. cg1oyed my (lint here and I'w, gcruUt w mts.4 wrearli'ng,,, said Wil(~artw,, "Y wub, bawling like a baby ~tt~rday night," '1Le. #le•v4 coao6. vvi ll #tavo rho whole lineit~ bwr.~k, buf won't ttoocssattily bo [he dictrk3 favorite uoxt, y~,r; ~,urt1. Botetount t+,Wished fourth in tho'sttitd ainl rctttrtn ti.ve wtH~ttrrs ~lactd fill tllG tttatp 1CVel. Md.thon the[e`i ChriAtiuttaliurg. Tho 1#iua Kernels were gust sni'tXi points oftba atatbtltlo,'fiu}st>•" iitg as lhei runup fora the accord R~rai~.lttye+ar:tstt yvvn~,,thacham,- pYonshlit uvltlt. 22g points to ~ 18 for. Cluiatianiburg. [tyrd. way lath in tho atata: lt. was. a, Rraat luurnamont, alp Cfn>Irxly wan far. the 13th titre in t6c Bast 1~ yaur>r. Titcto wism all kinds of iutot'oitltut icuaarlos. Ctsristianabur$ canohKcvhtDc~esstrr had e.~uci,~,ad malty yam as ~y an<3 wYS oittg head-tu-hottd~wuh. hifr nld. st~iuuL. 'l'he~ i0itstiip wasn't docidexi. r.irnil ~y fMth- ntau, Albu~e Chlidross dofeatnd. B.a.. McDaniol of.dui;;.tiuniburg iti` rho hat: rn~ch of t tevtnattta(tt, taf Course, Atbxight plttyod tutu. lhepictut+c~ lpt-, . Ua. wiA lq t it+n11^ final kept ciruudy'i 103 pouAdDr ottt of the fatal, atul, his, fihatn~iott• 6lu'~"'vituaty over. C:t-ristieasburrgg's. Ilali was a.hugt; benefit to tinttidy,: k1Ad. ll:all Bruton . Br~ci., Citkiatiattabuigmight. hour wvtithe stuet~nipionship.. . "Actor the: m.atoh the wltolo Grundy t~.am came avoK and ertiaoSe my hand "Raid Aigebright, MESSENGER SPORTS '1 ADove, Bnd pr ght.is In o~onerel in, hw,ast~npl oK+t Qrwndy'a. Qrl(b'tii~tlN- ~~ t^nin~ ^yy~ ~~a oe~ii:ApNro~'~tIN.IMd1R~(f~' altM.~ Dhttitl Argab[1~hi. snJog gnd s: •Wfe chtlttrs-Itipattlp :rlo~o~r. f3ottorrt, ttyroy e/yoa t+aup IahQ 4Mit(,w. tn.tr+s.t.46 Poiiii In-rNaew.~, t„1 r, C Apr- 1 O +OC7 03 : 09P BRAD ARGABRIGHT 4TH TIGER CLASSIC - NC 1ST BEARCAT CLASSIC - SC 3RD BIG ORANGE 2ND DISTRICT 1ST REGIONAL- NO POINTS SCOREll AGAINST HIM 1ST STATE• 29-6 RECORD FOR THE YEAR r . v~ t WILLIAM BYRD HIGH SCHOOL 2902 WASHINGTON AVENUE DATE: / to T0: VINTON, VA 24179 PHONE NUMBERS (AREA CODE 540- FAX 890-756$ PHONE IN MAIN/ OFFfCE 890-3090 FROM: v t~- ~~r NUMBER OF PAGES INCLUDING THIS COVER SHEET: SPECIAL INSTRUCTIONS: VC19ECrSCH1FAX•FORM .R ` • ROANOKE COUNTY ATTORNEY'S OFFICE Roanoke County Administration Center 5204 Bernard Drive, S. W. -Room 431 Roanoke, VA 24018-0798 772-2007 772-2089 fax Facsimile ANY DOCUMENTATION OR INFORMATION INCLUDED AS PART OF THIS TRANSMITTAL, INCLUDING, WITHOUT LIMTTATION, THIS COVER SHEET AND ANY AND ALL ATTACHMENTS OR E?Q-IIBITS, IS INTENDED SOLELY FOR THE USE OF THE PERSON SHOWN AS THE RECIl'IENT HEREON AND IS CONFIDENTIAL AND PRIVILEGED ATTORNEY/CLIENT INFORMATION OTHERWISE INDICATED. Date: Apri118, 2000 (11:54am) To: Name: Legal Ad Telecopy No: No. of Pages: 2 (including cover) From: Name: Sue Patterson-Bane Roanoke County Attorney's Office 5204 Bernard Drive, SW Roanoke, VA 24018-0798 Telecopy No.: 540.772.2089 Telephone No.: 540.772.2007 Call me if you have any questions. a ~:. 4-1 8'-Dp ! ...~ ~_ :,~ ~~~~ PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Apri125, 2000, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the session beginning at 7:00 p.m., will hold a public hearing on the following: ORDINANCE AUTHORIZING THE RELEASE OF A RESTRICTION REQUIRING CONTINUATION OF USE OF PARK AREA BY THE COMMUNITY IMPOSED ON PROPERTY CONVEYED TO THE CHURCH OF GOD OF PROPHECY - "OLD CATAWBA RECREATION CENTER" LOCATED ON ROUTE 698 All members of the public interested in the matters set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of the ordinance is on file'and is available for public inspection in the office of the Clerk of the Board of Supervisors, whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Paul M. Mahoney County Attorney Roanoke County, Virginia Publish on the following dates: Apri123, 2000 Send invoice to: Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 ATTENTION: MRS. MARY ALLEN .••w C O V E R FAX S H E E T Clerk to the Board To: Sharon Hensley, William Byrd Volleyball Coach Fax #: 890-7568 Subj: Board of Supervisors Recognition of Volleyball Team Date: Apri120, 2000 Pages: 1 We have prepared a Resolution of Congratulations to the William Byrd Volleyball Team and Certificates of Recognition for the players and coaches to be presented to you and the team at our Board of Supervisors meeting on April 25 at 7:00 p.m in the Board Meeting Room on the first floor of the Roanoke County Administration Center at 5204 Bernard Drive. This fax is confirmation of our previous faxes and telephone discussions that you and the team will attend the meeting. We look forward to seeing you on April 25th at 7:00 p.m. If you have any questions, please call me at 772-2003. From the desk of... Mary H. Allen, CMC/AAE Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Phone: 540-772-2003 Fax: 540-772-2193 RKE BOARD SUPERVISORS TEL~5~40-772-2193 Apr 20'00 726 ~~ No . Receiuer Transmitter Date Time Mode Pages Result Transmit Confirmation Report 9~i890-/7~6~8 RKE BOARD SUPERVISORS Apr 20'00 726 00'43 Norm 01 OK C O V E R FAX S H E E T Clerk to the Board To: Vicki Carr or Gavin Hard, William Byrd High School Fax #: 890-7568 Subj: Board of Supervisors Recognition of Brad Argabright Date: April 20, 2000 Pages: 1 Thank you for providing us with information on Brad Argabright. We have prepared a Resolution of Congratulations to him for his wrestling achievements to be presented to him at our Board of Supervisors meeting on Apri125 at 7:00 p.m in the Board Meeting Room on the first floor of the Roanoke County Administration Center at 5204 Bernard Drive. If Brad will not be able to attend, please have him or someone from the school contact me as soon as possible so we can reschedule his recognition. We look forward to seeing him on Apri125t'' at 7:00 p.m. If you have any questions, please call me at 772-2003. From the desk of... Mary H. Allen, CMC/AAE Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Phone: 540-772-2003 Fax: 540-772-2193 RKE BOARD SUPERVISORS TEL~540-772-2193 Transmit Confirmation Report No . Receiver Transmitter Date Time Mode Pages Result 9~?890-~75'6~~ RKE BOARD SUPERVISORS Apr 20'00 740 00'42 Norm 01 OK Rpr 20'00 740