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HomeMy WebLinkAbout5/23/2000 - Regular+ A ANp,~. .~ aF na,ua,rro~ ~, 9 ' 3a Working Document -Subject to revis ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA MAY 23, 2000 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. PLEASE NOTE: There will be an Audit Committee meeting at 2:00 p.m. prior to the regular Board of Supervisors Meeting.) A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ROLL CALL AT 3:02 P.M. HOM ARRIVED 4:00 P.M. 2. Invocation: John M. Chambliss, Jr. Assistant Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS MATTER I `I ~]-~l l ~~ E ®aecyded Faper C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS M D. BRIEFINGS NONE E. NEW BUSINESS TI 1. Resolution approving the fiscal year 2000-2001 budget and 2001-2005 Capital Improvement Program for Roanoke County. (Brent Robertson, Budget Director) REQUESTED THAT $3.000 FOR SALEM-ROANOKE BASEBALL HALL B LE COUNT ~PROPRIAI 2. Request to submit a literary loan application for construction of new South County High School for an amount not to exceed $7,500,000. (Diane Hyatt, Finance Director) R-052300-2 JBC MOTION TO APPROVE AND ADOPT RESO URC WITH HOM ABSENT 3. Request to submit a literary loan application for renovations to Glenvar Middle School for an amount not to exceed $6,500,000. (Diane Hyatt, Finance Director) AYES: BLJ, JBC, JPM NAYS: HCN ABSENT: HOM 4. Request to approve operating contract with the Roanoke Valley Society for the Prevention of Cruelty to Animals. (John Chambliss, Assistant Administrator) 2 HCN MOTION TO DEFER TO 6-13-00 MEETING URC WITH HOM ABSENT B I`l 5. Request for appropriation of Governor's Opportunity Fund grant of $500,000 and the Community Development Block Grant of $700,000 to the Advance Auto project; and approval of agreement with the Roanoke Valley-Alleghany Regional Commission, providing for a payment not to exceed $38,000 for the administration of the CDBG. (Joyce Waugh, Economic Development Assistant Director) A-052300-4 BLJ MOTION TO APPROVE REQUEST URC WITH HOM ABSENT F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. BLJ MOTION TO APPROVE 1ST READINGS 2 READINGS AND PUBLIC HEARINGS - 6/27/00 URC WITH HOM ABSENT 1. Ordinance to obtain a Special Use Permit fora religious assembly, located in the 6800 block of Thirlane Road, Catawba Magisterial District, upon the petition of Connelly Memorial Baptist Church. 2. Ordinance to rezone .891 acre from I-1 C to C-2 to construct a professional office with retail, located at 4902 Starkey Road, Cave Spring Magisterial District, upon the petition of Nancy Meyer-Barker. 3. Ordinance to rezone 2.868 acres from AV to C-2 to construct a new automobile dealership, located in the 5100 block of Franklin Road, Cave Spring Magisterial District, upon the petition of James R. Walker. 4. Ordinance to obtain a Special Use Permit to construct a 140 foot lattice tower and associated facilities, located on the southern end of Brushy Mountain off of Route 311 and Route 3 794, Catawba Magisterial District, upon the petition of Valley Communications. 5. Ordinance to obtain a Special Use Permit to construct a religious assembly and day care facility, located between the 5400 block of Franklin Road and east of Indian Grave Road, Cave Spring Magisterial District, upon the petition of Evangel Foursquare Church. 6. Ordinance to amend a condition, attached to a Special Use Permit related to landscaping at a miniwarehouse facility, located in the 7200 block of Barrens Road, Hollins Magisterial District, upon the petition of Three W Corp. G. FIRST READING OF ORDINANCES 1. First reading of ordinance appropriating the funds for the fiscal year 2000-2001 budget. (Brent Robertson, Budget Director) BLJ MOTION TO APPROVE 1ST READING WITH CLASSIFICATION PLAN AND MINOR CHANGE 2 READING - 6/13/00 URC WITH HOM ABSENT H. SECOND READING OF ORDINANCES NONE I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. Board of Zoning Appeals 3. Community Policy and Management Team 4. Highway and Transportation Safety Commission 4 5. Industrial Development Authority 6. League of Older Americans -Advisory Board 7. Parks and Recreation Advisory Commission HCN NOMINATED ROGER FALLS TO ANOTHER THREE YEAR TERM REPRESENTING VINTON WHICH WILL EXPIRE 6/30/2003 8. Roanoke Valley-Alleghany Regional Commission I:I 9. Roanoke Valley Resource Authority A' HCN NOMINATED ANNE MARIE GREEN TO COMPLETE FOUR YEAR TERM OF ELAINE CARVER WHICH WILL EXPIRE 12/31/2003 J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-052300-5 JPM MOTION TO ADOPT CONSENT RESO URC 1. Approval of minutes for April 11, 2000, April 25, 2000, and May 2, 2000 (Joint meeting with School Board). 2. Request to appropriate $173,234 in State funds to Social Services Budget for five service programs. A-052300-5.a 3. Confirmation of committee appointments to Parks and Recreation Advisory Commission and Roanoke Valley 5 Convention and Visitors Bureau. A-052300-5.b 4. Ratification of member at-large appointment to the Blue Ridge Community Services Board of Directors. A-052300-5.c 5. Request from Schools for appropriation of $9,023.20 to the instructions program for use in the dual enrollment program. A-052300-5.d 6. Request from Schools for appropriation of donation of $1,310 from six Lions Clubs for a vision screening machine. A-052300-5.e 7. Acceptance of water facilities serving The Park at Valleypointe, Building "E". A-052300-5.f 8. Donation of storm drainage easement on property owned by Ann E. Staggs, Cave Spring Magisterial District, to the Board of Supervisors. A-052300-5.g K. REQUESTS FOR PUBLIC HEARINGS NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS CHAIRMAN ASKED TERRY HARRINGTON TO LOOK AT THE AMENDMENT TO THE ORDINANCE AND REPORT BACK TO THE BOARD N. REPORTS HOM MOTION TO RECEIVE AND FILE URC 6 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts paid -April 2000 6. Status Reports on County projects. 7. Statement of Revenues and Expenditures for 10 month period ended April 30, 2000. O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 (1) personnel matter, performance evaluations for County Attorney and County Administrator; and Section 2.1-344 (1) personnel matter involving layoff of two individuals in the Sheriff's Office. I[~P-1 7 URC CLOSED SESSION HELD FROM 4:50 P.M. UNTIL6:30 P.M. EVENING SESSION (7:00 P.M.) Q. CERTIFICATION RESOLUTION R-052300-6 JPM MOTION TO RETURN TO OPEN MEETING AND ADOPT RESO AT 7:00 P.M. URC R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of congratulations to Cave Spring High School Boys 1. Work session on amendments to the Sign Ordinance. Swim Team for winning Group AAA State Championship. ACCEPTED BY MEMBERS OF THE TEAM PRESENT R-052300-7 HOM MOTION TO ADOPT RESO URC 2. Proclamation declaring the month of May, 2000 as Foster Care and Foster Home Recruitment Month in Roanoke County. MICHAEL METZ. SOCIAL SERVICES. AND FOSTER PARENTS ACCEPTED PROCLAMATION HCN MOTION TO APPROVE PROCLAMATION URC 3. Proclamation declaring month of May, 2000 as Adult Abuse Prevention Month in Roanoke County. MICHAEL METZ SOCIAL SERVICES ACCEPTED PROCLAMATION BLJ MOTION TO APPROVE PROCLAMATION URC S. NEW BUSINESS 1. Request from the Sheriff for approval to execute a new employment agreement with the Roanoke County Board of Supervisors. (Sheriff Gerald Holt) (ACTION CONTINUED FROM MAY 9, 2000) A-052300-8 HCN MOTION TO DENY APPROVAL OF REQUEST URC T. PUBLIC HEARINGS 1. Public hearings and adoption of resolutions required for issuance of revenue bonds to finance the following improvements to the County's water system. (Diane Hyatt, Finance Director) a. Up to $820,000 for extension of water system to the Little Brushy Mountain community. R-052300-9 JBC MOTION TO ADOPT RESO URC 8 b. Up to $207,000 for extension of the water system to the Clearbrook Lane community. JPM MOTION TO ADOPT RESO -WITHDRAWN R-052300-10 HOM MOTION TO ADOPT RESO URC U. PUBLIC HEARING AND FIRST READING OF ORDINANCE 1. First reading of ordinance members of the Board of pursuant to Section 3.07 of Section 14.1-46.01:01 of the County Attorney) to increase the salaries of the Supervisors of Roanoke County the Roanoke County Charter and Code of Virginia. (Paul Mahoney, BLJ MOTION TO APPROVE 1ST READING 2 READING - 6/13/00 URC 2. First reading of ordinance authorizing the granting of an easement to James Leslie Dugger and Melvie Harkleroad Dugger in connection with their use of a portion of County Tank Lot No. 3 located at 5417 Scout Circle (Route 1240) in Cherokee Hills, Catawba Magisterial District. (Paul Mahoney, County Attorney) JBC MOTION TO APPROVE 1ST READING WITH COMPENSATION AT $1.00 2 READING AND PUBLIC HEARING - 6/13/00 URC V. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of an ordinance to rezone from C-2 with conditions to C-2 (without conditions) and obtain a Special Use Permit for a religious assembly master plan, located in the 4800 block of Cloverdale Road, Hollins Magisterial District, upon the petition of Bonsack Baptist Church. (Terry Harrington, County Planner) ATTORNEY FOR PETITIONER MADE PRESENTATION 0-052300-11 BLJ MOTION TO ADOPT ORD URC 2. Second reading of an ordinance to obtain a Special Use Permit fora day care center located at 1928 Loch Haven Drive, 9 Catawba Magisterial District, upon the petition of Valley Word Ministries. (Terry Harrington, County Planner) 0-052300-12 JBC MOTION TO ADOPT ORD URC 3. Second reading of an ordinance to adopt an official map for Roanoke County showing the location and future right-of-way width of the proposed extension of Dow Hollow Road to the Roanoke County Center for Research and Technology (RCCRT). (Terry Harrington, County Planner) 0-052300-13 JBC MOTION TO ADOPT ORD URC 4. Second reading of an ordinance amending and reenacting the zoning ordinance for Roanoke County by the addition of optional provisions pertaining to the style and location of freestanding signs within C-2 General Commercial districts. (Terry Harrington, County Planner) TH DISTRIBUTED REVISED ORDINANCE 0-052300-14 BLJ MOTION TO ADOPT ORD URC 5. Second reading of ordinance amending and reenacting Section 18-168, "Schedule of Charges" of Chapter 18, Sewers and Sewage Disposal, Article IV. "Sewer Use Standards" and Section 22-82, "Rates and Fees" of Chapter 22 Water, Article II. "Water Systems", Division 2. "County Water System", of the Roanoke County Code to provide for adjustment of the base charges for water and sewer service and an increase in the volume charge for sewer service in the County of Roanoke. (Diane Hyatt, Finance Director) 0-052300-15 JPM MOTION TO ADOPT ORD URC W. CITIZENS' COMMENTS AND COMMUNICATIONS 1. MOUNTAIN LIBRARY SAFETY AS REQUESTED BY THE BOARD: (21 io ARTICLES/PUBLICATIONS AND LIBRARY STATEMENT OF GOALS A Alll AQ IC/'`TI\/CC. A All'1 /4\ A CIlCI'1 CAD C/'\1 1 A 1 /'`AAIQ11'1CQ ATIr1A1 JPM ASKED THAT FIRE CHIEF'S REPORT BE MADE AVAILABLE FOR MS. CARVER 2. VOLUNTEERING 3. COVE WHICH THEY WERE UNABLE TO LOCATE: (21 SPOKE OF ADVISED CITIZENS WISHING TO HELP TO TALK TO LIBRARIANS. X. REPORTS AND INQUIRIES OF BOARD MEMBERS removal of the tank and small building is being considered as part of the overall master plan for a possible stormwater detention site. ii LIST; (2) ADVISED THAT THEY ARE CONCERNED ABOUT NOT ECH and Pete Haislip, Dir of Parks & Recreation, and asked for a recommendation within 30 days. Y. ADJOURNMENT TO 10:00 A.M. ON MAY 26, 2000 AT CAMP ROANOKE FOR TASK FORCE 2000 RETREAT WITH SCHOOL BOARD, STAFF AND PARTICIPANTS JPM ADJOURNED MEETING AT 8:53 P.M. 12 OANp~ r~,rr ar rr~ etas xmrt L M p a ~~/ 1 38 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MAY 23, 2000 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and Saturdays at 4 p m Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. (PLEASE NOTE: There will be an Audit Committee meeting at 2:00 p.m. prior to the regular Board of Supervisors Meeting.) A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: The Honorable H. Odell Minnix Roanoke County Board of Supervisors 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. BRIEFINGS E. NEW BUSINESS 1. Resolution approving the fiscal year 2000-2001 budget and 2001-2005 Capital Improvement Program for Roanoke County. (Brent Robertson, Budget Director) ® Recycled Paper 2. Request to submit a literary loan application for construction of new South County High School for an amount not to exceed $7,500,000. (Diane Hyatt, Finance Director) 3. Request to submit a literary loan application for renovations to Glenvar Middle School for an amount not to exceed $6,500,000. (Diane Hyatt, Finance Director) 4. Request to approve operating contract with the Roanoke Valley Society for the Prevention of Cruelty to Animals. (John Chambliss, Assistant Administrator) 5. Request for appropriation of Governor's Opportunity Fund grant of $500,000 and the Community Development Block Grant of $700,000 to the Advance Auto project; and approval of agreement with the Roanoke Valley-Alleghany Regional Commission, providing for a payment not to exceed $38,000 for the administration of the CDBG. (Joyce Waugh, Economic Development Assistant Director) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. Ordinance to obtain a Special Use Permit fora religious assembly, located in the 6800 block of Thirlane Road, Hollins Magisterial District, upon the petition of Connelly Memorial Baptist Church. 2. Ordinance to rezone .891 acre from I-1C to C-2 to construct a professional office with retail, located at 4902 Starkey Road, Cave Spring Magisterial District, upon the petition of Nancy Meyer-Barker. 3. Ordinance to rezone 2.868 acres from AV to C-2 to construct a new automobile dealership, located in the 5100 block of Franklin Road, Cave Spring Magisterial District, upon the petition of James R. Walker. 4. Ordinance to obtain a Special Us foot lattice tower and associate southern end of Brushy Mountain 794, Catawba Magisterial District, Communications. e Permit to construct a 140 d facilities, located on the off of Route 311 and Route upon the petition of Valley 2 5. Ordinance to obtain a Special Use Permit to construct a religious assembly and day care facility, located between the 5400 block of Franklin Road and east of Indian Grave Road, Cave Spring Magisterial District, upon the petition of Evangel Foursquare Church. 6. Ordinance to amend a condition, attached to a Special Use Permit related to landscaping at a miniwarehouse facility, located in the 7200 block of Barrens Road, Hollins Magisterial District, upon the petition of Three W Corp. G. FIRST READING OF ORDINANCES 1. First reading of ordinance appropriating the funds for the fiscal year 2000-2001 budget. (Brent Robertson, Budget Director) H. SECOND READING OF ORDINANCES I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. Board of Zoning Appeals 3. Community Policy and Management Team 4. Highway and Transportation Safety Commission 5. Industrial Development Authority 6. League of Older Americans -Advisory Board 7. Parks and Recreation Advisory Commission 8. Roanoke Valley-Alleghany Regional Commission 9. Roanoke Valley Resource Authority J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes for April 11, 2000, April 25, 2000, and May 3 2, 2000 (Joint meeting with School Board). 2. Request to appropriate $173,234 in State funds to Social Services Budget for five service programs. 3. Confirmation of committee appointments to Parks and Recreation Advisory Commission and Roanoke Valley Convention and Visitors Bureau. 4. Ratification of member at-large appointment to the Blue Ridge Community Services Board of Directors. 5. Request from Schools for appropriation of $9,023.20 to the instructions program for use in the dual enrollment program. 6. Request from Schools for appropriation of donation of $1,310 from six Lions Clubs for a vision screening machine. 7. Acceptance of water facilities serving The Park at Valleypointe, Building "E". 8. Donation of storm drainage easement on property owned by Ann E. Staggs, Cave Spring Magisterial District, to the Board of Supervisors. K. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts paid -April 2000 6. Status Reports on County projects. 7. Statement of Revenues and Expenditures for 10 month period ended April 30, 2000. O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 4 1. Work session on amendments to the Sign Ordinance. P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 (1) personnel matter, performance evaluations for County Attorney and County Administrator. EVENING SESSION (7:00 P.M.) Q. CERTIFICATION RESOLUTION R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of congratulations to Cave Spring High School Boys Swim Team for winning Group AAA State Championship. 2. Proclamation declaring the month of May, 2000 as Foster Care and Foster Home Recruitment Month in Roanoke County. 3. Proclamation declaring month of May, 2000 as Adult Abuse Prevention Month in Roanoke County. S. NEW BUSINESS 1. Request from the Sheriff for approval to execute a new employment agreement with the Roanoke County Board of Supervisors. (Sheriff Gerald Holt) (ACTION CONTINUED FROM MAY 9, 2000) T. PUBLIC HEARINGS 1. Public hearings and adoption of resolutions required for issuance of revenue bonds to finance the following improvements to the County's water system. (Diane Hyatt, Finance Director) a. Up to $820,000 for extension of water system to the Little Brushy Mountain community. b. Up to $207,000 for extension of the water system to the Clearbrook Lane community. U. PUBLIC HEARING AND FIRST READING OF ORDINANCE 1. First reading of ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:01 of the Code of Virginia. (Paul Mahoney, County Attorney) 5 2. First reading of ordinance authorizing the granting of an easement to James Leslie Dugger and Melvie Harkleroad Dugger in connection with their use of a portion of County Tank Lot No. 3 located at 5417 Scout Circle (Route 1240) in Cherokee Hills, Catawba Magisterial District. (Paul Mahoney, County Attorney) V. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of an ordinance to rezone from C-2 with conditions to C-2 (without conditions) and obtain a Special Use Permit for a religious assembly master plan, located in the 4800 block of Cloverdale Road, Hollins Magisterial District, upon the petition of Bonsack Baptist Church. (Terry Harrington, County Planner) 2. Second reading of an ordinance to obtain a Special Use Permit fora day care center located at 1928 Loch Haven Drive, Catawba Magisterial District, upon the petition of Valley Word Ministries. (Terry Harrington, County Planner) 3. Second reading of an ordinance to adopt an official map for Roanoke County showing the location and future right-of-way width of the proposed extension of Dow Hollow Road to the Roanoke County Center for Research and Technology (RCCRT). (Terry Harrington, County Planner) 4. Second reading of an ordinance amending and reenacting the zoning ordinance for Roanoke County by the addition of optional provisions pertaining to the style and location of freestanding signs within C-2 General Commercial districts. (Terry Harrington, County Planner) 5. Second reading of ordinance amending and reenacting Section 18-168, "Schedule of Charges" of Chapter 18, Sewers and Sewage Disposal, Article IV. "Sewer Use Standards" and Section 22-82, "Rates and Fees" of Chapter 22 Water, Article II. "Water Systems", Division 2. "County Water System", of the Roanoke County Code to provide for adjustment of the base charges for water and sewer service and an increase in the volume charge for sewer service in the County of Roanoke. (Diane Hyatt, Finance Director) W. CITIZENS' COMMENTS AND COMMUNICATIONS X. REPORTS AND INQUIRIES OF BOARD MEMBERS Y. ADJOURNMENT TO 10:00 A.M. ON MAY 26, 2000 AT CAMP ROANOKE FOR TASK FORCE 2000 RETREAT WITH SCHOOL BOARD, STAFF AND PARTICIPANTS 6 K AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000, RESOLUTION 052300-1 APPROVING THE FISCAL YEAR 2000-2001 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.2-2506 of the State Code, and the public hearing as required thereon was held on May 9, 2000. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 2000-2001 for Roanoke County, Virginia, as follows: 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. 1 E= ._ ~ County of Roanoke Budget Adoption FY 2000-2001 Adopted FY 2000-01 Revenue Estimates General Fund General Government General Property Taxes 76,610,000 Other Local Taxes 22,305,000 Permits, Fees & Licenses 656,500 Fines and Forfeitures 570,500 Interest Income 720,000 Charges for Services 377,000 Commonwealth 7, 519, 517 Federa I 2, 387, 401 Other 713,786 Total General Government 111,859,704 Comprehensive Services 1,817,115 E-911 Maintenance 800,000 Law Library 41,975 Recreation Fee Class 983,248 Internal Services 2,218,629 County Garage 1,262,126 Total General Fund 118,982,797 Debt Service Fund 11,253,882 Capital Projects Fund 4,046,925 Internal Service Fund 899,070 Water Fund 11,852,589 Beginning Balance 3,142,680 Total Water Fund 14,995,269 Sewer Fund 7,942,507 Beginning Balance 4,273,335 Total Sewer Fund 12,215,842 School Operating Fund 95,277,499 School Cafeteria Fund 3,600,000 School Capital Fund 549,215 School Grants Fund 2,967,972 School Textbook Fund 852,360 Total School Funds 103,247,046 Total Revenues All Funds 265,640,831 Less: Transfers (74,828,046} Total Net of Transfers 190,812,785 ~µ/ County of Roanoke Budget Adoption FY 2000-2001 Adopted FY 2000-01 Proaosed Expenditures General Fund General Government General Administration 2,515,097 Constitutional Officers 7,143,422 Judicial Administration 786,515 Management Services 2,145,780 Public Safety 11,451,900 Community Services 8,452,554 Human Services 10,862,640 Non-Departmental 4,186,801 Transfers to School Operating Fund 49,297,791 Transfers to School -Future Operations 1,500,000 Transfers to Capital Fund 1,965,201 Transfers to County Garage 1,262,126 Transfers to Debt Service Fund 8,411,807 Other 1, 878, 070 Total General Government 111,859,704 Comprehensive Services 1,817,115 E-911 Maintenance 800,000 Law Library 41,975 Recreation Fee Class 983,248 Internal Services 2,218,629 County Garage 1,262,126 Total General Fund 118,982,797 Debt Service Fund 11,253,882 Capital Projects Fund 4,046,925 Internal Service Fund 899,070 Water Fund 12,371,556 Unappropriated Balance 2,623,713 Total Water Fund 14,995,269 Sewer Fund 9,908,053 Unappropriated Balance 2,307,789 Total Sewer Fund 12,215,842 School Operating Fund 95,277,499 School Cafeteria Fund 3,600,000 School Capital Fund 549,215 School Grants Fund 2,967,972 School Textbook Fund 852,360 Total School Funds 103,247,046 Total Expenditures All Funds 265,640,831 Less: Transfers (74,828,046) Total Net of Transfers 190,812,785 ~. / County of Roanoke Budget Adoption FY 2000-2001 Adopted FY 2000-01 The above revenues and expenditures, the following beginning balance will be appropriated to the Unappropriated Balances of the respective fund: General Fund 7,400,000 Capital Fund 320,000 Future School Capital Fund 7,380,000 In addition, revenues collected for FY99-00 that exceed appropriations for the year will be re-appropriated for specific capital expenditures: Building Upgrades for Fire & Rescue $500,000 Financial System Upgrade 100,000 GASB 34 -Restructuring of Financial Reporting Model 50,000 VA Western Community College -Site Preparation'"""' 32,267 Investment Tracking Software for Treasurer 41,000 Total $723,267 ** 1/3 funding for 3 years (total of $96,800) s ~ S ~ e V ~ N O O O O O O O O O Q O O O O O O O O O O O O O O O O O O O O O O O O O O `d' O O O O O O O O O O O O O O O C O O O O O O O O O O O O O O O O O O O O O O O O O O O O Q O O r O O O O O O n1 O O 0 0 0 O O O O ~~~ b 0O ~ pO ~ p O ry ~+ (OV .r t~r1 ~ ~ N O N O n vi O O 00 O O O ~ O oo O b~ Q vi f~ N v'. h O N d' Q b-i" ~ q +~+ C C r. n N O r .: q .. .., F U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 °o ~ o 0 0 0 0 0 0 0 0 0 0 g ~ O O O O O N h r O ~ M O 4 O vi h fV N n ~ ry N N _' N p O O O O O O O O O O O p O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O d O O O O O O O O O O O O O ~O O b O h O O h O O N ~/1 h O ~ N ~O l~ h O vl h ~ N V1 ~ N N ti .•i N V N ~ ~.y • L r+ p„ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 %p $ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O p o w e o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O o. ~ c 0 0 0~ o `d 0 0 0 0 0 0 0 0 °° ~. 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Hol n, CMC Deputy Clerk to the Board of Supervisors cc: File Brent Robertson, Director, Budget Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney John M. Chambliss, Jr., Assistant Administrator s ,. ACTION N0. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 AGENDA ITEM: Resolution Adopting Fiscal Year 2000-2001 Budget, including the FY 2001- 2005 Capital Improvement Plan, for Roanoke County, Virginia COUNTY ADMINISTRATOR'S COMMENTS: ~~~``~ SUMMARY OF INFORMATION: Attached is a resolution approving the fiscal year 2000-01 budget for Roanoke County, Virginia. This resolution is detailed by fund and includes unappropriated balances for the General Government, Capital, Future School Capital, Water and Sewer Funds. The School's budget is included in the overall County budget as presented in the attached resolution. The figures presented for adoption have been developed by staff from budget work sessions with the Board of Supervisors through the May 9, 2000 meeting. The proposed budget was submitted to the Board on April 25, 2000 and a public hearing on the proposed budget was held on May 9, 2000. Several changes to the proposed FY00-01 budget as submitted to the Board at the April 26, 2000 meeting is detailed on the attached summary. Subsequent Board direction could cause some figures to change (reallocation from one section to another); however, the total County budget would not change. Prepared in conjunction with the FY 99-00 budget, the FY2000-2004 Capital Improvements Program is included as part of this resolution. The CIP summary (by departmental request) is attached. The proposed CIP represents an inventory of the County's capital needs for the next five years. On May 9, 2000 there was a public hearing to secure citizen comments on the County's FY 2000-2004 CIP. The adoption of this document does not represent an appropriation of funds. ~' The adoption of the budget is being requested to fulfill our legal requirements of adopting and then having a first and second reading of the Appropriation Ordinance before July 1, 1999 and to allow adequate time for County and School staff to prepare and disburse employment contracts, institute pay changes, and other adminis#rative tasks necessary for final budget implementation. Approval of the County budget is for informative and fiscal planning purposes only and does not actually commit or appropriate funds for expenditure. The commitment of funds will not occur until the second reading and approval of the FY2000-01 Appropriation Ordinance. STAFF RECOMMENDATION: Staff recommends adoption of the FY2000-2001 Budget and FY2001-2005 Capital Improvement Plan. Respectfully submitted, W. Brent Robe on Budget Director Approv d by, ~~ Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Church _ _ _ Received () Johnson _ _ Referred () McNamara _ _ _ To () Minnix _ _ _ Nickens ~- / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 RESOLUTION APPROVING THE FISCAL YEAR 2000-2001 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.2-2506 of the State Code, and the public hearing as required thereon was held on May 9, 2000. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 2000-2001 for Roanoke County, Virginia, as follows: 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. G:\FINANCE\BUDGET\ADOPTOI.RSO.wpd 1 ~._ Memo To: Board of Supervisors From: Elmer Hodge, County Administrator Date: May 23, 2000 Subject: Adoption of FY2000-2001 Budget As we adopt the FY2000-2001 budget, I would like to point out several items of interest in regards to final budget development. Revenues/Expenditures The County Administrator's Proposed Budget presented to the Board at the April 25, 2000 meeting indicated a General Government budget of $111,369,511. The budget presented for adoption indicates a General Government budget of $111,859,704, an increase of $490,193. This increase is attributed to the following: Social Services: Continual changes in federal and state funding for programs has gradually increased revenue reimbursements over the last several years, resulting in mid- year appropriations requests from Dr. McCrary (requests in FY2000 totaled $500,000). After several years of funding, staff is confident these programs will be continued. Thus, $450,00 of federal reimbursement for welfare programs has been included in revenues and an equal amount of expenditures has been included in Social Services. Library: The state allocation for Aid to Libraries was received during the last several weeks and included an increase in funding from $236,797 to $276,990, providing increased funding of $40,193. The Library budget (book purchases) was increased accordingly. Contributions Staff has not received funding suggestions from all Board members regarding contributions to Social Service, Cultural, and Tourism related agencies. The funding included in the Budget Adoption is the same funding that was approved in the current year; however, this does not prevent re-allocation among the requesting agencies. Attached is a summary schedule of the organizations and their requests for FY00-01 that can be discussed with staff at the meeting. -/ a p O p O o n O ~ o N ++ U C O C i' ~ rn ~ N ~ ~ W `y0 a ~ 0 0 0 N O O ~D O O 0 0 O O O O 0 o r o 0 O O 7 ~O O O O Qi O O 0 0 0 O O O O r O 0 ~, O O O h N n `~ 1f7 O v ri vi O N ... vi .. vi ~D O O vi vi N ~ O O r r M N O vi O ~n O~ pp M O~ O l~ ~ N oo [~ ^" ~ O "1 vi R N ~ a0 F U o . .n "' ~: o °0 0 0 °o S ,~ N N N vi ~--~ O h ~ l~ O O^ b O O O O h O 'mil T C ~ ~ N M W h Mp f ~1 ~ ti ~ N ~ N b O p t0+7 ~p O O O O O O O b ~' ~O 6 I+f 0 "' c ~ v°, o°o v°, o (~ p 'ti N ti N O O O O O O O O i O O O O O O O O O O .w p 4 h N O O N N v .~i ~ ~ N v i O a O 0 ":. 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O ~ C Y ~ 'O ~ .~ ~ fC V p U U U a 'C 0 fC W (~ w - O 'p N Q •~ O O • m N O T ~ y ~ 7 0 N U Q ~ 0 m ~- ~ •~ y ~ y ~ O ~ ~ . O .U y (~ 'O ~ ~ ~ Y L N N = ~ ~ w y ~ j = a ~ C C ~ C ~ C C C w C O N ~ 3 ~ O U ~ O O l O p ~ • ~ ~ ~ ~ i tn ~ H Q > fC » ~ ~ to G m U W ~ i~ Z ~ ~ II (~ ~ > y » rn C9 O V d c a N 0 N N rn a lam" , Z- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 RESOLUTION 052300-2 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA APPROVING THE SUBMISSION OF APPLICATION TO THE LITERARY FUND FOR AN AMOUNT NOT TO EXCEED $7,500,000 FOR CONSTRUCTION OF NEW SOUTH COUNTY HIGH SCHOOL WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County") and the School Board of the County propose to finance a portion of the cost of the construction of the New South County High School (the "Project") with a loan from the Virginia Literary Fund in the amount of $7,500,000 (the "Loan") and the School Board presented to the Board of Supervisors a proposed application addressed to the State Board of Education of Virginia for the purpose of borrowing from the Literary Fund the amount of $7,500,000 for the Project to be paid in 20 annual installments and at the annual rate of 4% as set forth therein; WHEREAS, the County expects to pay, after the date hereof, certain expenditures (the "Expenditures") in connection with the construction and renovation of the Project; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA AS FOLLOWS: 1. The application of the School Board to the State Board of Education of Virginia for the Loan is hereby approved and authority is hereby granted to the School Board of the County to borrow a maximum of $7,500,000 for the purposes set forth in such application. The Board of Supervisors will each year during the life of the Loan, at the time it fixes the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for operation expenses and to pay the Loan and the interest thereon, as required by law regulating loans from the Literary Fund. 2. The County hereby declares its intent to reimburse itself with the proceeds of one or more tax-exempt financings for the Expenditures with respect to the Project made on and after that date which is no more than 60 days prior to the date hereof (unless an exception is applicable). The maximum amount of such financings expected to be issued for the Project is $7,500,000. 3. This resolution shall take effect immediately upon its passage. ADOPTED this 23~d day of May, 2000. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Church, Nickens, McNamara NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: 1 Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board 2 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA May 23, 2000 At a regular meeting of the Board of Supervisors of t held on May 23, 2000, the following resolution wa members of the Board of Supervisors by the following minutes of the meeting: MEMBER VOTE Supervisor Bob L. Johnson Yes Supervisor H. Odell "Fuzzy" Minnix Absent Supervisor Joseph B. "Butch" Church Yes Supervisor Harry C. Nickens Yes Supervisor Joseph McNamara Yes he County of Roanoke, Virginia, s adopted by a majority of the role call vote, as recorded in the ACTION # ITEM NUMBER ~- ` ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 AGENDA ITEM: Request to Submit a Literary Loan Application for New South County High School for an Amount not to Exceed $7,500,000. COUNTY ADMINISTRATOR'S COMMENTS: ,,~~ 4~=~ SUMMARY OF INFORMATION: The School Board is proceeding with the construction of a new south county high school as part of Phase 1 of the Blue Ribbon Committee Study. The architecture and engineering work is nearing completion and the site work will be bid this month. The School Board is eligible to participate in the state literary loan program and obtain loans for construction/renovation of school buildings. The loans are limited to bricks and mortar costs and a maximum loan of $7,500,000 per school building. Funding is provided by the state on a priority basis after the school plans have been submitted to the state and as literary funds become available. The state also has the option of funding literary loans through subsidized loans of the Virginia Public School Authority in the Spring and Fall of each year. The School Board adopted the attached resolution requesting application for Literary Loans on May 11, 2000. FISCAL IMPACT: The current estimate for construction costs related to the construction of a new south county high school is $17,400,000 as outlined on the attached budget. The School Board is eligible for 4% financing through the literary loan fund. The remaining construction funds are expected to be financed through the Virginia Public School Authority Spring 2001 bond sale. The literary loan application must be filed in Richmond prior to advertising the construction bids for the project, which is scheduled for mid-July, in order to qualify for this low interest financing. STAFF RECOMMENDATION: Staff recommends authorizing the School Board to submit a literary loan application for the new south county high school for a maximum amount of $7,500,000. Staff also recommends the approval of the attached reimbursement resolution which allows the County to be reimbursed from the literary loan proceeds for costs advanced to the School Board for this project. SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: Z~-~~J ` ~~~" Elmer C. Ho ge County Administrator 5-23-OO.a.doc ~~ Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by McNamara Church Johnson Minnix Nickens No Yes Abs M:\FINANCE\COMMON\BOARD\5-23-OO.a.doc Attachment A Important Dates for New High School As of April 2000 May 2 Construction Committee (All School Board and County Board members invited) - Time line - Project budget 11 School Board Meeting - Request approval of literary loan application for $7,500,000 14 EaHy site work bid advertised 23 Board of Supervisors Meeting - Request approval of literary loan application for $7,500,000 June 8 Early site bids due back to School Board 13 Construction Committee/School Board Meeting - Review site work bids 13 School Board Meeting - Request approval of early site work contract - Request advance from BOS for early site work contract (less previous funding of $2,468,161) and road funds 13 Board of Supervisors Meeting - Request advance from BOS for early site work contract (less previous funding of $2,468,161) and road funds July 1 File literary loan application with Department of Education prior to advertising the construction bids in order to qualify for low interest financing 18 Construction bid advertised Sept Early Construction bids due back to School Board - Construction Committee meeting to be scheduled 14 School Board Meeting - Request approval of construction contract - Request advance for construction if necessary (literary loan proceeds may be available in Fall 2000 VPSA subsidy program). Interim financing will be pursued if literary loan proceeds are unavailable. 26 Board of Supervisors Meeting - Request advance for construction if necessary (literary loan proceeds may be available in Fall 2000 VPSA subsidy program). Interim financing will be pursued if literary loan proceeds are unavailable. Aug 2002 Projected opening date for new high school M:\Finance\Common\Sch-CIP\Timelines.xls 05/04/2000 Attachment C ~--- Y RESOLUTION OF THE SCHOOL BOARD OF THE COUNTY OF ROANOKE, VIRGII~TIA May 11, 2000 At a regulaz meeting of the School Board of the County of Roanoke, Virginia, held on May 11, 2000, the following resolution was adopted by a majority of the members of the School Boazd by the following role call vote, as recorded in the minutes of the meeting: MEMBER Jerry L. Canada Michael W. Stovall William A. Irvin, III Thomas A. Leggette Marion G. Roazk VOTE Yes Yes Yes Yes Yes L•~superintendendBrendalSCHLBRD~RESOLUTnS- l 1-0OH.DOC RESOLUTION OF THE SCHOOL BOARD OF THE COUNTY OF ROANOKE, VIRGINIA DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF ONE OR MORE TAX-EXEMPT FINANCINGS AND APPROVING APPLICATIONS TO THE LITERARY FUND WHEREAS, the School Board of the County of Roanoke, Virginia (the "Issuer") is a political subdivision organized and existing under the laws of the Commonwealth of Virginia; and WHEREAS, the Issuer expects to pay, after the date hereof, certain expenditures (the "Expenditures") in connection with the acquisition, construction and/or equipping of capital improvements for the construction of the New South County High School (the "Project"); and WHEREAS, the Issuer had determined that any moneys previously advanced no more than 60 days prior to the date hereof (other than moneys for which an exception applies) and those moneys to be advanced on and after the date hereof to pay the Expenditures are available only for a temporary period and it is necessary to reimburse the Issuer for the Expenditures from the proceeds of one or more issues oftax-exempt bonds (the "Bonds"); and WHEREAS, the Issuer proposes to finance a portion of the cost of the Projects with a loan from the Virginia Literary Fund in the maximum aggregate amount of $7,500,000 (the "Loan"); NOW, THEREFORE, BE IT RESOLVED BY THE SCHOOL BOARD OF THE COUNTY OF ROANOKE, VIRGINIA AS FOLLOWS: Section 1. The Issuer hereby declares its intent to reimburse itself with the proceeds of the Bonds for the Expenditure with respect to the Project made on and after that date which is no more than 60 days prior to the date hereof. The Issuer reasonably expects on the date hereof that it will reimburse the Expenditures with the proceeds of the Bonds. Section 2. Each Expenditure will be either (a) of a type properly chargeable to capital account under general federal income tax principles (determined in each case as of the date of the Expenditure), (b) a cost of issuance with respect to the Bonds, (c) a nonrecurring item that is not customarily payable from current revenues, or (d) a grant to a party that is not related to or an agent of the Issuer so long as such grant does not impose any obligation or condition (directly or indirectly) to repay any amount to or for the benefit of the Issuer. Section 3. The maximum principal amount of the Bonds expected to be issued for the Project is $7,500,000. Section 4. The Issuer will make a reimbursement allocation, which is a written allocation by the Issuer that evidences the Issuer's use of proceeds of the Bonds to reimburse an Expenditure; no later than 18 months after the later of the date on which the Expenditure is paid or the Project is placed in service or abandoned, but in no event more than three years after the date on which the Expenditure is paid. The Issuer recognizes that exceptions are available for certain "preliminary expenditures," costs of issuance, certain de minimis amounts, expenditures L•lsuperintendentlBrenda~.SCHI.B1tDUtESOLUTI~S-t 1-OOH.I)OC ~~ by "small issuers" (based on the yeaz of issuance and not the year of expenditure) and expenditures for construction projects of at least 5 yeazs. Section 5. The Issuer authorizes and directs the Chairman of the School Board and the Division Superintendent, or either of them, and such officers and agents of the School Board as either of them may designate to submit an application to the Board of Education for the Loan and to take such other action as may be necessary or desirable in connection with such application and all such action previously taken is ratified and confirmed. Section 6. This resolution shall take effect immediately upon its passage. ADOPTED this 11th day of May 2000. y C rk, School Boazd, County of Roanoke, Virginia LlsuperintendentlBrenda~SCHLBRD~RESOLU'I7~5-11-OOH. DOC AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ~-,,,~, ADMINISTRATION CENTER ON TUESDAY, MAY 23,2000 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA APPROVING THE SUBMISSION OF APPLICATIONS TO THE LITERARY FUND WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County") and the School Board of the County propose to finance a portion of the cost of the construction of the New South County High School (the "Project") with a loan from the Virginia Literary Fund in the amount of $7,500,000 (the "Loan") and the School Board presented to the Board of Supervisors a proposed application addressed to the State Board of Education of Virginia for the purpose of borrowing from the Literary Fund the amount of $7,500,000 for the Project to be paid in 20 annual installments and at the annual rate of 4% as set forth therein; WHEREAS, the County expects to pay, after the date hereof, certain expenditures (the "Expenditures") in connection with the construction and renovation of the Project; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA AS FOLLOWS: 1. The application of the School Board to the State Board of Education of Virginia for the Loan is hereby approved and authority is hereby granted to the School Board of the County to borrow a maximum of $7,500,000 for the purposes set forth in such application. The Board of Supervisors will each year during the life of the Loan, at the time it fixes the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for operation expenses and to pay the Loan and the interest thereon, as required by law regulating loans from the Literary Fund. 2. The County hereby declares its intent to reimburse itself with the proceeds of one or more tax-exempt financings for the Expenditures with respect to the Project made on and after that date which is no more than 60 days prior to the date hereof (unless an exception is applicable). The maximum amount of such financings expected to be issued for the Project is $7,500,000. 3. This resolution shall take effect immediately upon its passage. ADOPTED this day of 2000. Clerk, Board of Supervisors, County of Roanoke, Virginia G: \FINANCE\COMMON\BOARD\5-23-OO.A.DOC ~f RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA May 23, 2000 At a regular meeting of the Board of Supervisors of the County of Roanoke, Virginia, held on May 23, 2000, the following resolution was adopted by a majority of the members of the Board of Supervisors by the following role call vote, as recorded in the minutes of the meeting: MEMBER VOTE G: \FINANCE\COMMON\BOARD\5-23-OO.A.DOC .. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23,2000 RESOLUTION 052300-3 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA APPROVING THE SUBMISSION OF APPLICATIONS TO THE LITERARY FUND FOR AN AMOUNT NOT TO EXCEED $6,500,000 FOR RENOVATIONS TO GLENVAR MIDDLE SCHOOL WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County") and the School Board of the County propose to finance a portion of the cost of the renovation of the Glenvar Middle School (the "Project") with a loan from the Virginia Literary Fund in the amount of $6,500,000 (the "Loan") and the School Board presented to the Board of Supervisors a proposed application addressed to the State Board of Education of Virginia for the purpose of borrowing from the Literary Fund the amount of $6,500,000 for the Project to be paid in 20 annual installments and at the annual rate of 4% as set forth therein; WHEREAS, the County expects to pay, after the date hereof, certain expenditures (the "Expenditures") in connection with the construction and renovation of the Project; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA AS FOLLOWS: 1. The application of the School Board to the State Board of Education of Virginia for the Loan is hereby approved and authority is hereby granted to the School Board of the County to borrow a maximum of $6,500,000 for the purposes set forth in such application. The Board of Supervisors will each year during the life of the Loan, at the time it fixes the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for operation expenses and to pay the Loan and the interest thereon, as required by law regulating loans from the Literary Fund. 2. The County hereby declares its intent to reimburse itself with the proceeds of one or more tax-exempt financings for the Expenditures with respect to the Project made on and after that date which is no more than 60 days prior to the date hereof (unless an exception is applicable). The maximum amount of such financings expected to be issued for the Project is $6,500,000. 3. This resolution shall take effect immediately upon its passage. ADOPTED this 23`d day of May, 2000. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Church, McNamara NAYS: Supervisor Nickens ABSENT: Supervisor Minnix A COPY TESTE: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board 2 a ' RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA May 23, 2000 At a regular meeting of the Board of Supervisors of the County of Roanoke, Virginia, held on May 23, 2000, the following resolution was adopted by a majority of the members of the Board of Supervisors by the following role call vote, as recorded in the minutes of the meeting: MEMBER VOTE Supervisor Bob L. Johnson Yes Supervisor H. Odell "Fuzzy" Minnix Absent Supervisor Joseph B. "Butch" Church Yes Supervisor Harry C. Nickens No Supervisor Joseph McNamara Yes ACTION # ITEM NUMBER ~ a 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 AGENDA ITEM: Request to Submit a Literary Loan Application for Glenvar Middle Addition not to Exceed $6,500,000. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The School Board is proceeding with renovations at Glenvar Middle School as part of Phase I of the Blue Ribbon Committee Study. The architecture and engineering work is nearing completion and the site work will be bid this month. The School Board is eligible to participate in the state literary loan program and obtain loans for construction/renovation of school buildings. The loans are limited to bricks and mortar costs and a maximum loan of $7,500,000 per school building. Funding is provided by the state on a priority basis after the school plans have been submitted to the state and as literary funds become available. The state also has the option of funding literary loans through subsidized loans of the Virginia Public School Authority in the Spring and Fall of each year. The School Board adopted the attached resolution requesting application for Literary Loans on May 11, 2000. FISCAL IMPACT: The current estimate for construction costs related to the Glenvar Middle renovation is $6,500,000 as outlined on the attached budget. The School Board is eligible for 4% financing through the literary loan fund. The literary loan application must be filed in Richmond prior to advertising the construction bids for the project, which is scheduled for early-August, in order to qualify for this low interest financing. STAFF RECOMMENDATION: Staff recommends authorizing the School Board to submit a literary loan application for Glenvar Middle School for a maximum amount of $6,500,000. Staff also recommends the approval of the attached reimbursement resolution which allows the County to be reimbursed from the literary loan proceeds for costs advanced to the School Board for this project. SUBMITTED BY: APPROVED: Diane D. Hyatt Director of Finance Elmer C. Hodge County Administrator G:\COMMON\May\5-23-OO.DOC ... Approved ( ) Denied ( ) Received ( ) Referred ( ) To () Motion by McNamara Church Johnson Minnix Nickens No Yes Abs M:\FINANCE\COMMON\BOARD\5-23-OO.doc Attachment A ~~ Important Dates for Glenvar Middle As of April 2000 May 2 Construction Committee (All School Board and County Board members invited) - Time line - Project budget 11 School Board Meeting - Request approval of literary loan application for $6,500,000 14 Early site work bid advertised 23 Board of Supervisors Meeting - Request approval of literary loan application for $6,500,000 June 8 Early site bids due back to School Board 13 Construction Committee/School Board Meeting - Review site work bids 13 School Board Meeting - Request approval of early site work contract - Request advance from BOS for early site work contract, remaining A&E, value engineering, and survey/testing 13 Board of Supervisors Meeting - Request advance from BOS for early site work contract, remaining A&E, value engineering, and survey/testing July 1 File literary loan application with Department of Education prior to advertising the construction bids in order to qualify for low interest financing Aug 10 Construction bid advertised Sept 21 Construction bids due back to School Board - Construction Committee meeting to be scheduled 28 School Board Meeting Request approval of construction contract Request advance for construction if necessary (literary loan proceeds may be available in Fall 2000 VPSA subsidy program). Interim financing will be pursued if literary loan proceeds are unavailable. Oct 10 Board of Supervisors Meeting - Request advance for construction if necessary (literary loan proceeds may be available in Fall 2000 VPSA subsidy program). Interim financing will be pursued if literary loan proceeds are unavailable. April 2002 Projected opening date for Glenvar Middle Addition M:\Finance\Common\Sch-CIP\Timelines.xls 05/04/2000 Attachment B O O _~ N .> a~ m m ^O^ ,i '~~ V O V1 a _d ~ ~ N ~ ~ . s ~ a L ~, U O O O O O ~~ OC? 00 M N ~ ~ O -p C7 CA a~ ~ ~° w OOMOOOOO co 000000000 00 O C OC")OOOOOO N 3 aocovuSuSooo rn ~ O N~ I~ O O VJ O ~ ~ ~A M ~ r ~ W O O 00 m ~ ~ d rn > ~~ O O U O 'a N N •L NN Q 1.1. V ,.. a^ O o U a C ~ O O ~ U Q' U 0) ~ ~ O m d O O O O O O ~ ~ O O M 0 0 0 0 0 000000000 O M 0 0 0 0 0 0 ocov~n~ooo N N ~_ t7 ~ (~ ~ ~ O O M O O O O ooao 0000 OMO~ ~ 0000 OCflO NOOK O N ~ `- ~ ( ~ N O O O O O O O 000 000 ~' O O O ~ 0 0 0 1~ O l f 1~ N O ~ A~ O N f~ r In a0 Cfl r- ~ N ~- N T O ..~ _ O ~ c C Q U •O .4+ ~ ~ 0) ~ ~ _ .N ~ N ~ U X L 0 0 "O N p U ~ U ~ O N C ~ 0) N _ ~ ~ N >,L O p~ O C 0) ~ i ~ C Q> Utn~ti~U O O O ~O M N O O M 0 0 0 N O _~ X .-% 0) O "O 7 m L ,~ V C O O U U C OS c LL Attachment C RESOLUTION OF THE SCHOOL BOARD OF THE COUNTY OF ROANOKE, VIRGINIA May 11, 2000 At a regular meeting of the School Boazd of the County of Roanoke, Virginia, held on May 11, 2000, the following resolution was adopted by a majority of the members of the School Boazd by the following role call vote, as recorded in the minutes of the meeting: MEMBER Jerry L. Canada Michael W. Stovall William A. Irvin, III Thomas A. Leggette Marion G. Roazk VOTE Yes Yes Yes Yes Yes L•lsuperinundenQBreada~SCHLBRDUtESOL UT~S-1 I -OOG. DOC ~/ RESOLUTION OF THE SCHOOL BOARD OF THE COUNTY OF ROANOKE, VIRGINIA DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF ONE OR MORE TAX-EXEMPT FINANCINGS AND APPROVING APPLICATIONS TO THE LITERARY FUND WHEREAS, the School Board of the County of Roanoke, Virginia (the "Issuer") is a political subdivision organized and existing under the laws of the Commonwealth of Virginia; and WHEREAS, the Issuer expects to pay, after the date hereof, certain expenditures (the "Expenditures") in connection with the acquisition, construction and/or equipping of capital improvements for the renovation of Glenvaz Middle School (the "Project"); and WHEREAS, the Issuer had determined that any moneys previously advanced no more than 60 days prior to the date hereof (other than moneys for which an exception applies) and those moneys to be advanced on and after the date hereof to pay the Expenditures aze available only for a temporary period and it is necessary to reimburse the Issuer for the Expenditures from the proceeds of one or more issues oftax-exempt bonds (the "Bonds"); and WHEREAS, the Issuer proposes to finance a portion of the cost of the Projects with a loan from the Virginia Literary Fund in the maximum aggregate amount of $6,500,000 (the "Loan"); NOW, THEREFORE, BE IT RESOLVED BY THE SCHOOL BOARD OF THE COUNTY OF ROANOKE, VIRGINIA AS FOLLOWS: Section 1. The Issuer hereby declazes its intent to reimburse itself with the proceeds of the Bonds for the Expenditure with respect to the Project made on and after that date which is no more than 60 days prior to the date hereof. The Issuer reasonably expects on the date hereof that it will reimburse the Expenditures with the proceeds of the Bonds. Section 2. Each Expenditure will be either (a) of a type properly chargeable to capital account under general federal income tax principles (determined in each case as of the date of the Expenditure), (b) a cost of issuance with respect to the Bonds, (c) a nonrecurring item that is not customarily payable from current revenues, or (d) a grant to a party that is not related to or an agent of the Issuer so long as such grant does not impose any obligation or condition (directly or indirectly) to repay any amount to or for the benefit of the Issuer. Section 3. The maximum principal amount of the Bonds expected to be issued for the Project is $6,500,000. Section 4. The Issuer will make a reimbursement allocation, which is a written allocation by the Issuer that evidences the Issuer's use of proceeds of the Bonds to reimburse an Expenditure, no later than 18 months after the later of the date on which the Expenditure is paid or the Project is placed in service or abandoned, but in no event more than three yeazs after the date on which the Expenditure is paid. The Issuer recognizes that exceptions aze available for certain "preliminary expenditures," costs of issuance, certain de minimis amounts, expenditures I:superintendentl8renda~SCHLBRD~RESOLUTI~S- l 1-OOG. DOC ~- by "small issuers" (based on the year of issuance and not the year of expenditure) and expenditures for construction projects of at least 5 years. Section 5. The Issuer authorizes and directs the Chairman of the School Board and the Division Superintendent, or either of them, and such officers and agents of the School Boazd as either of them may designate to submit an application to the Board of Education for the Loan and to take such other action as may be necessary or desirable in connection with such application and all such action previously taken is ratified and confirmed. Section 6. This resolution shall take effect immediately upon its passage. ADOPTED this 11th day of May 2000. .~ T Jerk, School Boazd, County of Roanoke, Virginia L•lsuperintendent~Brenda~SCHI,BRDUtESOL(JTI\5- I 1-OOG.DOC AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23,2000 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA APPROVING THE SUBMISSION OF APPLICATIONS TO THE LITERARY FUND WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "Count}') and the School Board of the County propose to finance a portion of the cost of the renovation of the Glenvar Middle School (the "Project") with a loan from the Virginia Literary Fund in the amount of $6,500,000 (the "Loan") and the School Board presented to the Board of Supervisors a proposed application addressed to the State Board of Education of Virginia for the purpose of borrowing from the Literary Fund the amount of $6,500,000 far the Froject to be paid in 20 annual installments and at the annual rate of 4% as set forth therein; WHEREAS, the County expects to pay, after the date hereof, certain expenditures (the "Expenditures") in connection with the construction and renovation of the Project; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA AS FOLLOWS: 1. The application of the School Board to the State Board of Education of Virginia for the Loan is hereby approved and authority is hereby granted to the School Board of the County to borrow a maximum of $6,500,000 for the purposes set forth in such application. The Board of Supervisors will each year during the life of the Loan, at the time it fixes the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for operation expenses and to pay the Loan and the interest thereon, as required by law regulating loans from the Literary Fund. 2. The County hereby declares its intent to reimburse itself with the proceeds of one or more tax-exempt financings far the Expenditures with respect to the Project made on and after that date which is no more than 60 days prior to the date hereof (unless an exception is applicable). The maximum amount of such financings expected to be issued for the Project is $6,500,000. 3. This resolution shall take effect immediately upon its passage. ADOPTED this day of 2000. Clerk, Board of Supervisors, County of Roanoke, Virginia M:~FINANCE~COMMON~BOARD\5-23-0O.DOC r - ~w RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA May 23, 2000 At a regular meeting of the Board of Supervisors of the County of Roanoke, Virginia, held on May 23, 2000, the following resolution was adopted by a majority of the members of the Board of Supervisors by the following role call vote, as recorded in the minutes of the meeting: MEMBER VOTE M:\FINANCE\COMMON\BOARD\5-23-OO.DOC ACTION N0. ITEM NUMBER ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23,2000 AGENDA ITEM: Request to Approve an Operating Contract with the Roanoke Valley SPCA COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: For several years, the Roanoke Valley SPCA has provided the animal impoundment facilities for Roanoke County and most of the other local governments of the Roanoke Valley. The prior contracts have been based on a per animal per day basis of $8.75 and have cost Roanoke County approximately $29,300 per year. These monies are included in the Police Department budget which provides the Animal Control functions for the County. The proposed contract is for a period of two years and suggests that the rate be a flat fee basis in the amount of $33,585.84 annually payable at the rate of $2,798.82 per month. This same rate will apply for two fiscal years (FY 2000-01 and FY 2001-02). Related to this matter, Roanoke County, Botetourt County, Roanoke City, and the Town of Vinton have been working for over a year to determine the best means of providing the animal impoundment facility. During early discussions with the Roanoke Valley SPCA, they indicated that they did not wish to provide the impoundment and euthanasia services, but planned to provide animal education, adoption, and other pet related services. In January 2000, their officials met with local government representatives to suggest that we consider building a regional impoundment facility on their property and the SPCA would continue to operate it under contract. We are now working with their architects to see if the needed facility can, in fact, be constructed on their site. We will then seek to negotiate a capital plan and operating plan for joint services. These joint discussions have resulted in this proposed two year operating contract. ALTERNATIVES: 1. Renew the contract with the Roanoke Valley SPCA to provide animal impoundment services for the two year period FY2000-02 at an annual rate of $33,585.84. - r ~- ~ ~~,' 2. Establish an animal shelter. of our own and assume all operating costs beginning July 1, 2000. FISCAL IMPACT: Funds are included in the Police Department budget to handle animal shelter costs related to this proposed operating contract. RECOMMENDATIONS: Staff recommends renewing the contract on a regional basis with the Roanoke Valley SPCA upon form approved by the County Attorney and authorize staff to continue to work with the Valley governments and the SPCA to resolve the new shelter and other operational issues. Denied ( ) Received ( ) Referred ( ) To ( ) Respectfully submitted, Appr v by, ~i ~~-~_ John M. Chambli s, Jr. Elmer C. Hodge Assistant Administrator County Administrator ----------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Church Johnson McNamara Minnix Nickens cc Brent Robertson Chief Ray Lavinder A-052300-4 ACTION NO. ITEM NO. F 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 AGENDA ITEM: Appropriation ofthe Governor's Opportunity Fund grant of $500,000 and the Community Development Block Grant of $700,000 to the Advance Auto Project. Approval of an agreement with the Roanoke Valley -Allegheny Regional Commission, providing for payment of an amount not to exceed $38,000 for the administration of the Community Development Block Grant. COUNTY ADMINISTRATOR COMMENTS: ~ ~~ BACKGROUND: On September 14, 1999, the Board approved an economic development project for the expansion of the Advance Auto headquarters in Roanoke County and appropriated the sum of $641,500 to fund the County's incentives. The Performance Agreement, dated November 24, 1999, was executed by the County, the Industrial Development Authority ofRoanoke County, Virginia, and Advance Stores Company, Incorporated (Advance); the final signed performance agreement was ratified and approved by the Board on January 11, 2000. The Performance Agreement included provisions fora $500,000 Governor's Opportunity Fund (GOF) grant and a $700,000 Community Development Block Grant (CDBG), both of which had been previously applied for and awarded. On April 11, 2000, the Board approved a new Industry Agreement between the County and Advance, and an Agreement between the Virginia Department of Housing & Community Development (VDHCD) in connection with the CDBG, as well as a Supplemental Agreement to the performance and industry agreements with Advance. SUMMARY OF INFORMATION: The Governor's Opportunity Fund grant of $500,000 has been received by the County. This agenda item is to appropriate those funds to the Advance Auto project for distribution in accordance with the terms of the Performance Agreement. 1 ~~~ Since April 11, 2000, the requisite CDBG agreements have been finalized and executed; the Advance AutoBoxley Hills Drainage Improvement Project is scheduled to proceed. The VDHCD is to hold the funds for disbursement upon receipt of a bill or a request for reimbursement. This agenda item is to appropriate the CDBG funds of $700,000, which have been awarded to the County and are to be paid by the VDHCD through the County to the Advance AutoBoxley Hills Drainage Improvement Project. The Roanoke Valley -Allegheny Regional Commission (Commission) has agreed to administer the CDBG project for a cost not to exceed $3 8,000, which is included in the administrative fees of $51,834 approved by the VDHCD as part of the $700,000 CDBG. Staff requests authorization for the County Administrator to execute an Agreement with the Commission for administration of the grant and payment of this fee from the appropriated funds, subject to approval as to form by the County Attorney. FISCAL IMPACTS: This action is to appropriate state grant funds to the approved projects and represents no direct fiscal impact to the County. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors appropriate the Governor's Opportunity Fund grant of $500,000 and the Community Development Block Grant of $700,000 to the Advance Auto Project. Staff further recommends approval of the agreement with the Roanoke Valley - Allegheny Regional Commission to pay up to $38,000 of CDBG funds for assistance in the administration of the CDBG. Respectfully submitted: ~U'~ yce .Waugh Assistant Director of conomic Development Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File Approved: ~' Elmer C. Hodge County Administrator ACTION Motion by: Bob L. Johnson to approve Church staff recommendation Johnson VOTE No Yes Absent x x _ McNamara- x Minnix _ _ x Nickens _ x _ Joyce Waugh, Assistant Director, Economic Development Vickie L. Huffman, Assistant County Attorney Diane D. Hyatt, Director, Finance 2 ~ i; r ®~ ~ ~ Serving Alleghany County, Rotetourt County, Clifton Forge, Covington, Craig County, Roanoke City, Roanoke County, Salem, and the T€a~aan of 8inton ~Y . ~r ~;~ ~, _ ~-- 313 Luck Avenue, SW / P.O. Box 2569 / Roanoke, Virginia 24010 . _ ~ ~ ~ (~ DI D ~ ~ ~ ~ ~ Pnons: 540.343.4417 / Fax: 540.343.4416 ~ ~~ ~ ~ _ .,. E mai.. planfive~roanoke.infi.net / wv~rw.roanoke.infi.net/-planfive AGREEMENT This Agreement entered into this 1st day of April, 2000, by and between the Roanoke Valley - Alleghany Regional Commission hereinafter referred to as "COMMISSION" and Roanoke County, Virginia hereinafter referred to as "GRANTEE." WITNESSETH WHEREAS, Roanoke County, Virginia has been awarded a Virginia Department of Housing and Community Development Economic Development Grant for off-site infrastructure improvements necessary for the retention and expansion of the Advance Auto Parts headquarters and training facility; and WHEREAS, Roanoke County, Virginia has requested that the Roanoke Valley - Alleghany Regional Commission provide assistance in the general coordination and labor standards compliance activities required for the CDBG grant. NOW, THEREFORE, Roanoke County, Virginia and the Roanoke Valley - Alleghany Regional Commission do hereby agree as follows: ARTICLE I. SCOPE OF WORK The COMMISSION will commence, carry out and complete the following scope of work. General Coordination -the COMMISSION will provide overall coordination of the project by working as liaison between the GRANTEE, VDHCD, Project Engineer, Virginia Employment Commission, and Advance Auto Parts. The COMMISSION will provide monthly status reports to the GRANTEE and VDHCD. Compliance Review Officer -For those activities which require compliance with Davis- Bacon Legislation, the PDC will conduct monthly employee interviews to verify the contractors' compliance as well as check the weekly payrolls and the registers of assigned employees. This shall include all necessary reports and record keeping related to labor standards compliance. Training Events -The COMMISSION will participate in VDHCD training events that are related to the project type as they are offered and recommended by VDHCD. -2- ARTICLE II. TIME OF PERFORMANCE ~' .~ The time period during which the project activities are to be completed shall be from the signing of this Agreement to March 31, 2003. ARTICLE III. BASIS AND METHOD OF PAYMENT For services performed in accordance with the provisions of this Agreement, the GRANTEE shall make payments to the COMMISSION on a quarterly basis, in accordance with the budget detailed in ATTACHMENT A, page 6, for a total cost not to exceed $38,000.00. The GRANTEE shall reimburse the COMMISSION for actual costs defined as follows: compensation for direct chargeable salaries, employee fringe benefits, indirect costs or overhead, and other direct costs. Such costs shall be maintained in the COMMISSION records in accordance with generally accepted cost accounting procedures and recordation, 24 CFR Part 85, and the V CDB G Grant Management Manual. ARTICLE IV. RETENTION OF COST RECORDS The COMMISSION agrees to maintain complete and accurate books and records pertaining to COMMISSION costs and expenditures associated with undertaking this Agreement. Records shall be readily accessible to appropriate state and federal agencies and the general public during the course of the project and shall remain intact and accessible for three years thereafter. Except if any litigation, claim, or audit is started before the expiration of the three-year period, the records shall be retained until such action is resolved. ARTICLE V. BUDGET REVISIONS/AMENDMENTS The COMMISSION shall not obligate, encumber, spend or otherwise utilize CDBG Grant funds for any activity or purpose not included or not in conformance with the budget as apportioned unless: 1) The COMMISSION has received explicit approval by written notice from the GRANTEE to undertake such actions; or 2) The activity or purpose is consistent with the objectives and scope of the approved project and does not entail a budget change between activities or between line items within activities exceeding 5% of the total Grant amount cumulatively, including all previous budget changes. -3- ARTICLE VI. TERMINATION ~-5 1) For cause - if through any cause, the COMMISSION fails to comply with the terms, conditions or requirements of the contract documents the other party may terminate or suspend this Agreement by giving written notice of the same and specifying the effective date of any termination or suspension at least five (5) days prior to such action. If, after the effective date of any suspension of this Agreement, it is mutually agreeable to the COMMISSION and GRANTEE upon remedy of any contract violation by the COMMISSION, the suspension may be lifted and the Agreement shall be in full force and effect at a specified date after the parties have exchanged written notices stating a mutual understanding that the cause for suspension has been identified, agreed to and remedied. In the case of contract violations by the COMMISSION, the GRANTEE may impose conditions other than termination or suspension which are appropriate to ensure proper grant and project administration and adherence to the terms of the contract documents. Such conditions must be imposed through written notice. 2. For convenience -the COMMISSION may terminate this Agreement for convenience at any time provided that all the conditions are met: a) The COMMISSION gives the GRANTEE ten (10) days written notice; and b) The activities which have been initiated either have been completed and may be utilized in a manner consistent with the objectives in the GRANTEE'S CDBG Grant Proposal, or will be completed by the GRANTEE through its own or other resources; and c) The COMMISSION had honored or will honor all contractual obligations to third parties affected by the project; and d) The GRANTEE agrees to the termination. ARTICLE VII. CONTRACT DOCUMENTS The following documents are part of this Agreement and are incorporated by reference herein as if set out in full: A) Roanoke County CDBG Grant Proposal (including revisions) B) CDBG Grant Management Manual C) Assurances -4- "' ..~~ In witness whereof, the GRANTEE and the PDC have executed taus Agreement on the dates indicated below: Witness Witness Date:. ~~~3~Q ~ By. / n . Wayne . Stric and, Executive Director Roanoke Valley - Alleghany Regional Commission Date: sy: Elmer Hodge Roanoke County -' ACTION NO. ITEM NO. ~l ~"" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: ~C~ i %~~ .~~ ~ ~" Z BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for June 27, 2000 The titles of these ordinances are as follows: 1) An ordinance to obtain a Special Use Permit for a religious assembly, located in the 6800 block of Thirlane Rd, Hollins Magisterial District, upon the petition of Connelly Memorial Baptist Church. 2) An ordinance to rezone .891 acre from I-1 C to C-2 to construct a professional office with retail, located at 4903 Starkey Rd, Cave Spring Magisterial District, upon the petition of Nancy Meyer-Barker. 3) An ordinance to rezone 2.868 acres from AV to C-2 to construct a new automobile dealership, located in the 5100 block of Franklin Rd, Cave Spring Magisterial District, upon the petition of James R. Walker. 4) An ordinance to obtain a Special Use Permit to construct a 140 foot lattice tower and associated facilities, located on the southern end of Brushy Mountain off of Route 311 and Route 794, Catawba Magisterial District, upon the petition of Valley Communications. ~~- 2 5) An ordinance to obtain a Special Use Permit to construct a religious assembly and day care facility, located between the 5400 block of Franklin Rd and east of Indian Grave Road, Cave Spring Magisterial District, upon the petition of Evangel Foursquare Church. 6) An ordinance to amend a condition attached to a Special Use Permit related to landscaping at a miniwarehouse facility, located in the 7200 block of Barrens Rd, Hollins Magisterial District, upon the petition of Three W Corp. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for June 27, 2000. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1 ht rough 6, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. pectfully submitted, ~~ Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by Church Johnson McNamara Minnix Nickens es Abs ~': COUNTY OF ROANOK~ DEPT. OF PLANPVING AND ZONING 5204 Bernard Dr. __ P.O. Box 2°800 Roanoke, Va 24018 ( 5~0` 772-2068 Fax (5'~a i 772-2108 For staff use only dace ec°•ved:' received 'oy aopiic •an f-ee: ~ PCiSZI;~ayi~/ ' ~ yc. OG 6 ~~ ~ c iac- ds issued: p f+* ~ ACS d~.ie: l ~ t / /cr c ~ c ,Z 7 L` ~ sa ~Jumoer; ,~,~ a C ..:'~i~r ^''i~!'+:'1t'74'z~'~'.ii'?iiiii~i~i~i~iiif`:~i~i~ii~ii~.'i, i~i~ii~i ~i?ii~iii`l ':?i`.I:iii`''` iil? ~;''~iiiii;, _'Ii'i'iii!'i['.i~i`ii'i``ii'i',`'.:`i"if`;i`i!i!i!:?::i~~i?i`[': `ii~.'i`i`i~i~i: [.i`i'i `-. ~~ ,Check type or application filed (check aii that applyl: ~ REIGNING ~J SPECIAL USE C7VA.RIANCE Applicar~t's name: CONNELLY MEMORIAL BAPTIST CHURCH Phone: 562-1171 Address: 4310 C Appleton Ave. , NW _ Zip Code: 24017 ' > ~; 2r c ltie~-rr/ ~ ~ X366 -~7Y Owner's name: CONNELLY MEMORIAL BAPTIST CHURCH Phone: 562-1171 Address: 4310 C Appleton Ave a , NW Zip Code: 24017 Location of property: Tax Map Number: r, 1 _~ ~ ~ ~- Off (Rt/ 419) Peters Creek P.oad Magisterial District: Hollins on to Rt. 626 Thirlarie Road ~'8C'~~ FJ~o~~ 1rr~a~~ `~z~ Community Planning Area: Kingstown Size of parcel (s): Existing Zoning: R - 1 2 ~ 945 _ acres Existing Land Use: Residential sa.ft. ;:~;;: :I~:: :,:~,,,:,;,;,,`:; r,,;, _ I~ _ :Y...,. ,.; ~ ~ ' r• `' ;~'+~~ .'/' ~~ ~~~y-~;,:-+''.' ....t -~.r~ : ~'. ~l':..t ~~1:.~.i: . ~~l'; 15~FF Y:::•~ .~f:" .t~' ' . ,. ~Y: ~1:3' .. ..~ ....... ... ... . ~ ~ • stafr' Use ~n~y .i Proposed Zoning: R - 1 ~ ~,=~r ' •~ Proposed Land Usa: ,Use Type: Religious Assembly ~ (Church) .'I ~. ...... Does the parcel meet the minimum lot area, width, and Frontage requirements or the requested district? YES X NO IF N0, A V,^-,~EiA.i~ICE (S REQUIRED PiP'iST. Does the pare! meet the minimum criteria for t~,e requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being prorere~d with finis request? YES NO :a iTi;: ;: ~1:: ~c ~:~ . ~~"'?pii`:i!i;iEi iiialiip?;i';i;ii;iii';'!;'iii i'r"'iiiiii;'i:i'i`i5i:'"i:i:ii is;:;:i:c:''"~;':i:;:'ii''''"i;?: i:i:i:~i;:i:;: i:i';as ~::':i: ~:'i~'~: •i • ~~-~ ~~. Variance of Section(s) cf the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION ~`JiLL NOT BE ACCEPT=D IF ?.i~iY OF TP{ESE ITEMS ARE MISSING OR INCONiPL~E. R15 V A!3 V R!5 V Consultation 8 1/2" x 11 " concept plan ~ A.ppiicatien lee ~k~ Application ~«< Metes and bounds description '"~ Prorfers, if applicable :t<>.:~ `~~ Justification ~•WF Water and sa~+ver application ~ Adjoining propery owners !hereby certify that i am e.%ther the owner of the property or the owner's agent or contract purc;has2r and am acting with the knowl/e~dge and consent of the owner. Q~eFs Signature: {~~~ ~- ~ ~ °'~, ~=/ Connelly Memo~iul BU~vtist Church CHURCH OFFICE: 4310 C APPLETON AVE. NW R0.4NOIE VII2GINI~i 2d0i7 Rev. R. Lewis Garst. Interim Pastor Church Phone: S~~ISF,2-1171. 11~Iarch 7, ZOOQ Planning and Zoning Board 52U4 Bernard Drive Roanoke. VA 24018 Gentlemen, Please accept from our church family this letter of justification to request a special permit for religious assembly. The 2.945 acre parcel of land we purchased from S. E. Turpin is located on Thirlane Road (Rt. 626) off 419 at Interstate 58 i in Hollins 1Vlagisterial District. This parcel is currently zoned R - i. County water system is at the front of our property and we have purchased a septic tank permit. We are ready to allow an extra 10 ft. Frontage on Thirlane Road for future expansion. Our church was formed September 15, 1955 and due to dcreased membership we were forced to sell our old church building November 1999 and purchased this property. We currently meet at Salem Civic Center until we can rebuild. ~Te have Rev. Lewis Garst serving as our pastor of about 60 city, county members living with in a 6 mile radius of proposed catch site. Our small congregation of local residents should have small impact on traffic. Our desire is to worship within our own community. We feel that our church will be an asset to the cammunmity by offering afamily-oriented worship experience to all local families. We are in the process of buying a ~~' X 70' Pre-Engineered church building to blend into its surrounding by leaving the 1<~y of the land as natural as possible and by adornyng it with appropriate landscaing. Due to some- cleaning of the land and foundation far the church we need your expedient attention to our request. Submitted an behalf of Connely Iuiemarial Baptist Church. Trustees: Richard E. Lee Leonard J. Wade Roger K. Dillon f~~~=;~''-- ~ ~' r y s~ ~~ a .b. ~ •~ t i.~ ~A;~, ~ ~ ~ ~ !~ - ~ 0' ~ rG + ~d irs e ~ •A it C . +~ ~+ d y his ~ .q~ ~i •'4 i1 to V~ti' y ~ ~~ ~ ~~ r ~~ w~o~ ~~~~ N ~ a aer ^ ' ~ s M rT ~ L 1 ~ ~ ~ * } P ~ 3 ~ 5 0 ~ > ~ ~ s !O1 i ~ +~ Q ~ ~x Y V~ V ~Rp/w ~ m` 9 ~~ /JOI ~ ~ W ~ Z y ~ T.~r y ~ ~ ~ =o~ e~ ~ ~ n ~ ~ a } ~ . j s1 = ~ p~ G C = ~ = W fl~ 3~ i Ln a ~ z ~ N ni Mi M 1 r ~~ ~~ rA p! ~ s ~ m ~ w ~ !.a ~e r Zq ~~~ ~~~~ ~ ~ I ~, m g yy ~K~,~, W~~m ~ ~ O C b 4~C4nC~. `sl . `~s 55. ~ ss ,y~o. o~ s 5~0. ~ry 1~~ 52. ~°o ~A~ 49. s° 53. o , ~6 1~` ~ ° ~ o , ~ \ 'gam _ ~ °o _ AO .- .~ ° 10 6 ~° 45. ~O - ~ O - ~O 44. 32 _ .'° Y ~3s° ~° ~° , 33. ° ~~o 15 ~ ° - Y° - - ~o O `_- , 35.83 °c ~~ ~g ° ~~, Co4~ 11~. ~ 38. = ° ~~,~ Y ~ 0 ~~, 39. o atie 5~`,~ Mme. \ ~ 68(S) .. 35. ayo 29. ~s 1~ _ - ~~ ors 40. .. ~~ J Or~h ~~ sa 9 ~° h S~, hoo i nioJ 28. a.~z nc.(c) 27.1 F ROANOIfE COUNTY Reltigaous Assembly (Church) DEPARTMENT OF S1oeczal Use Permtit COMMUNITY DEVELOPMENT 37.06- f -29, 35 ~~ f~ _~ COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. P.O. Box 29800 Roanoke, VA 24018 ( 540' 772-2068 FAX (540) %72-? ~ C8 1 Proposed Zoning: ~'~ Proposed Land Use: ~wa`~~SS,~t'x.~ ~`~ ~~~'~ Fns tfa{f u52 OnIV date re ~ e. a ceived b applica{ PCiB~a date: placar~ issued S datz: ~O Case Numher. ppp "~~.., ~ j ,=o~ Statf Use Oniy Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES _~_ NO IF N0, A VA ,IANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for t~ e requested Use Type? YES ~ NO IF N0, A VARIANCE IS REQUIRED FIRST. if rezoning request, are conditions being proffered with this request? YES NO _~ Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please chec4c if enclosed. APPLICATION WILL T~tOT BE ACCEPTED 1F ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/5 R1S V R/S V Consultation 8 1 /2" x 1 1 " concept plan Application fee Application '''~~ Metes and bounds description Nip "~:< Proffers, if applicable Justification ~~~ Water and sewer application Adjoining property otivners ! hereby certify that ! am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. Owner's Signature:. . ......... .............:::::I `:I~~~ri;zz~z~~ii~~i:~~i~y*~~~:r:;~~r~>` ~~:~~~~Qt~~~~b~?t.;r.._~~'~~~''~:~X~f~~ ::::::::::::::.:.:.:.:.:.:.:::::::.:.:.:.:.:.:.:.:.:.:.:.:::. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found-a~jt the beginning of the appl/ic/able zoning district classification in the zoning ordinance. 6'1'i~ S i ~ ~,:~.' .~ r.'1-Zs~ :,~.:"L--i~=`l., ~.2. ~-~ ~.~~'v~ u?r~.ijji ~ t~;~/~/~' _~~f%~,.i'L~z~;'~ ~2~ C. ~"'t (/ ~+ 1i/' 1 7~'i. ~~ ~l ~i ~ v/%~ ~~'" ~~ '„ l G°,= Ctir'~ l s'" GL' J \.y? . -t~n~/y jJ L G' ~ %y~'..JZ,n~ ~ rl (l ii n y ~ '~'G ~~'L2.-~ 1~'~=`~'/' ~L"`L~'L'.',~L1.6_/"~_ ~ (~„i....C%Y., L~~,2 i'~ ~-~ ` ~~ L~L~~~M:~ i , 1 ~- ~t,tti~ if 6 ~: ~ U ~ . 7 ~ CJfL~I ~~/i V~l.4.t~~~J`._.: [, '4(.-`yam ~'J ~ / 4:~ !~' Please explain haw the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. ~ / y ,,` j'` ., r}-,r~~, I~~Yt~., ~~-y'v'~'lt~,'t~ ~ :~_v~ Y'/1 e.v" L'~'1 i;I..vi~l,l.~l:: tJ i ( I ~ 1 i I f .~'1~ ..L lrE.~:~1~~-~~/`ltit,~ ~'' i /~~SC~ l~:y ~;~C;~~-c~{ `' _ . ~~t ,]" !,'~ =~ ';, ~ y, Ck"`t.'l.'Y"Ll_~ ~Ls'U J t/~: ~~S ~ 1+'iL7iYl C2N~ ~` Please describe the impact(s) of the request on the propery itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. . ~v~, a,'z,~,,~ ..-G~,~4 c- U ~ ;Ft;~ c~.,~ ~ ' ~ ,Fw ~~"L ~~~ ~~~~ ~ L~ ~~-~,~ ~,, ~ ~.- lti.u ;; c-~ c%'~ r:_t_Q.. t ~~ _ ;~ ~ ,d ~ )~' OD"G'~~1-- C:cti~ ~ ~..~i;~ 1~"L~G;vv~ Lti`~"'..~..~'~;;~_ i l~~vJ {, ~--, C~ ;,-.~.~,-~~;r,., `~`~ 12: L`ti' ~:~/U~~'.~',1~'~~L'l ;~IiL,u`'7r~1''.~ .~'"~ ~'L,W~v'7 '/G.~r_ ~',~'.yr ~1 /~-lfii -`~ :)J J/ / ~ ~ ! ~~" ~) YLr ~ ~Y,~~, ~. 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( D ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Nancy Meyer Earker Rezone from I-1 C to C-2 87.11-3-1 COUNTY OF RO~,NOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. ,. C~~o~~~ P.O. Eox 29800 Roanoke, VA 24018 ~' J (540' 772-2068 FAX (540) 772-2 ~ 08 For staff use on/y date received:' re eived by: application~r~s: PC(8ZA dace: placards issued: 005 date: Case Number: I j Check type of application filed (check al( that apply}: ~"~ ® REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: James R. Walker ~j Phone: 804-3g5-6226 Address: c/o N_anurtersley i'iotors (.~~ , ~ Zip Code: 29501 2643 Lakeside Drive L chbur"~ Vir ini fr Owner's name: Coleen P4itchum, Ronald Brooks Carol Straussbau_ qh Phone: 540-774-7336 Address: 5111 Stable Road Zip Code: 24014 Roanoke Vir into Location of property: Tax Map Number: gg,03-O1-30, 31, 32, 33, 34 U. S. 220 (Franklin Road) and Stable .Road (including 5111 Stable Magisterial District: Cave Spring Road) Community Planning Area: Clearbrook Size of parcel {s}: Existing Zoning: AV ' 2.868 acres Existing Land Use: vacant, except for house on tax map 88.03-01-32 sq.ft. (5111 Stable Road) ..................Y.......... Proposed Zoning: C-2 For Staff Use Oni Proposed Land Use: automobile dealership, new Use Type: Does the parcel meet the minimum lot area, width, and frdntage requirements of the requested district? YES X NO 1F N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for t~~e requested Use Type? YES X NO IF NO, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES _ NO X `: ~~ Variance of Sections} of the Roanoke County Zoning Ordinance in ord:.r to: Is the application complete? Please check ir" enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. Fl1S V R!9 V ~tl5 V Consultation 8 1 /2" x 1 1 " concept plan Application fee Application '"~'~ Metes and bounds description =~ Proffers, if applicable Justification "y"? Water and se~Ner application Adjoining property owners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. James R. Walker, Contract Purchaser Owner's Signature: a t. wL i lcy GLENN ~= FELDM~IN ARBY ~ n~, ~~~~ D ~,-= _ _ _ GOODLATTE 2101st Street S.w. April 20, 2000 Suite 200 Post Office Box 2887 Roanoke, Virginia 24001 s4o.224.aooo HAND DELIVERED Fax 540.224.80s0 gfdgc~gfdg.com Mr. John Murphy Associate Planner -County of Roanoke Department of Community Development Planning Division 5204 Bernard Drive, S.W. Roanoke, Virginia 24018 MARYELLEN F. GOODLATTE Direct Dial (540) 224-8018 E-mail mgoodlatteCgfdg.com Re: James R. Walker: Automobile Dealership, New Route 220 South Clearbrook Dear John: Enclosed for filing please find the rezoning application of James R. Walker. As part of the application, we have included a list of adjoining property owners, metes and bounds descriptions of the affected parcels, and a concept plan. Our firm's check in the amount of $1,041.00 for the filing fee is enclosed. We understand this request will be heard by the Planning Commission on June 6 at 7:00 p.m. In addition to the reduced concept plans which are included with the application, I am enclosing two full-sized copies of the plans for your ease of review. I appreciate the time you took to meet with me prior to filing this application. As I advised you, we are working on scheduling a neighborhood meeting in the next few weeks. I will clear the date of that meeting with you before finalizing it. On behalf of Mr. Walker, we are pleased to be able to submit this request. This proposed Land Rover dealership brings a quality commercial development into an area clearly designated for that purpose. As you know, Mr. John Murphy April 20, 2000 Page 2 there is significant commercial development already in this 220 corridor, the vast majority of which is zoned AV. We understand that this proposed use (automobile dealership, new) will include the activities defined in the ordinance, those being the sale of new or used automobiles, trucks, van, or motorcycles including warranty repair work and other major and minor repair service conducted as an accessory use. If we can provide you with any further information as you review this application, do not hesitate to let me know. Thank you for your assistance and cooperation. Very truly yours, Maryellen F. Goodlatte MFG:1nh:4486000 Enclosures cc: Mr. James R. Walker w/encs. Mr. E. Douglas Chittum w/encs. Mr. Geoffrey Straughn w/encs. ATTACHMENT A: Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The property in question is located along a major arterial thoroughfare intended to serve large segments of the County's population. Its use as a new automobile dealership provides a quality, small-scale commercial facility which can complement future development in this core area, as well as update the older commercial developments adjacent to and across Route 220 from the proposed development. ATTACHMENT B Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. The 220 corridor along which this property is located is designed as a core district in the County's Comprehensive Plan. High intensity, highway-oriented development is encouraged in a core district. The existing commercial uses along 220 would be refreshed by the proposed upscale automobile dealership whose market would be regional in appeal. ~' ATTACHMENT C: Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. We anticipate that there will be no negative impact on adjoining properties and surrounding areas. ., . ~„ ~ .._ .. -, ~ .. ~a ~~ s iQ $ K' a. . ~ ~ ~`.~ PY D. W ~ ~ ~~~ ~~. ~Q~~.~ ebb ~ G.9 II ~~.z~ ~ IZi ~i~ ~~ a p ~ ~'~ -~•~~ ~ j~ ~~b~2i Rio ~~ W. ~~~ ~ ~C ~ ~ - a ~Y ~ r~ ~r a . ~. ~ 1 ~ ;' ' ~ ~ ~` ~ . _ ~~ ~ O / p1 F~ `zp ~ \~ ` '` \ ~~ _ ,.. . .. ,. ... ..: , .I ..., ~ -,1, ' ;~- a ~,~,, --- ----- ~;~~ ~-- ---- ~_,. ~_ e ,\ a .~r .a ,c r~ U I ~ ~ ~ ~ ~~ ~ P~~ ~ \ ~u ~` \ \ ` ~~i \ ~ ~~ ~e ,_ ~. ~~`~ ,~ ti ~. 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Walker DEPARTMENT OF Rezone from AV to C-2 COMMUNITY DEVELOPMENT ` 88.03-1-30, 31, 32, 33, 34 J 0 COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 Brambfeton Ave. SW P.O. Box 29800 Roanoke, VA 24018 (703) 772-2068 FAX (7031 772-2030 For staff use only date received: received by: application fee: ~?CB~A date= placards issued: 3CS dare: Case Number; 'f ~~ r i /' r Check type of application filed {check all that apply): ^ REZONING ®SPEClAL USE ^VARIANCE Applicant's name: Mark Cronk, Valley Communications Phone: 540.362.1918 Address: 6720 Thirlane Road Zip Code: 24019 Roanoke, Virginia Owner's name: Mark Cronk, Valley Communications Phone: 540.362.1918 Address: 6720 Thirlane Road Zip Code: 24019 Roanoke, Virginia Location of property: Tax Map Number: 25.00-1-21 On the southern end of Brushy Mountain, d R 7 Magisterial District: Catawba oute off of U.S. Rt. 311 an 94, north of the intersection of Route 311 and Route 419 Community Planning Area: Mason's Cove Size of parcel {sj: Existing Zoning:AG-1 (Special Use Permit) 127.755 acres Existing Land Use: AG-1 (Special Use Permit) 5.565,008 sq.ft. :~: :_ :~. F Proposed Zoning: Remaining AG-1 rbr sraff use orrty Proposed Land Use: Install 140' lattice tower, four upright 40' max height wood poles u5° rYp°: with wood pole cross braces and 16'x33' equipment building Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES x NO IF N0, A VARIANCE !S REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X NQ IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES N/A NO t . .... . .. .. .................-............ Variance of Section(s) N/A of the Roanoke County Zoning Ordinance in order to: ~j Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v ws v ws v x Consultation x 8 1 /2" x 1 1" concept plan x Application fee x Application x ~~ Metes and bounds description ~A ''`, Proffers, if applicable ` ~ aw Water and sewer aopl,cat,an x Adjoining propery owners ~ x Justification ~.~: (Not required} I hereby certify that l am either the owner of the property or th owner's agent r contract purchaser and am acting with the knowledge and consent of the owner. ~ .L~ g ,~.y/~~~ GZ Owner's Si nature: -- Ew F ~/ ~I~ A concept plan of the proposed project must be submitted with the application. The concept plan shall ~~graphically depict the land use change, development, or variance that is to be considered. Furher, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the pplicant may proffer conditions to limit the future use and development of the property and by so doing, correct ~ny deficiencies that may not be manageable by County permitting regulations. IThe concept plan should not be confused with the site plan ar plot plan that is required prior to the issuance of a ~~uilding permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and ccepted in a rezoning or imposed on a special use permit or variance, the concept plan may by altered to the ~x~tent permitted by zoning district and other regulations. I lications. The plan should he concept plan is required with all rezoning, special use permit, and variance app ~repared by a professional site planner. The level of detail may vary, depending on the nature of the request. IThe County planning staff may exempt same of the items or suggest the addition of extra items, but in general, ^~he following are considered minimum: ~LL APPUCANTS a. Applicant name and name of development. ® b. Qate, scale, and north point of plan. c. Lot size in acres or square feet and dimensions d. Location, names of owners, and Roanoke Co. tax map numbers of adjoining properties. 0 e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of alt adjacent properties. g. All property (fines and easements. #~ h. AlI buildings, existing and proposed, and dimensions, floor area and heights. i. Location, widths, and names of ail existing or platted streets or other public ways within or adjacent to the development. ~Q j. Dimensions and location of all driveways, parking spaces and loading spaces. ~ddifiona/ information required for REZONING AND SPEC;AL USE PERNf1T APPLICANTS ,~ k. Show existing utilities iwater, sewer, storm drains) and connections at the site.- NIA 1. Any driveways, entrancelexits, curb openings, and crossovers. m Topography map on a suitable scale and contour intervals.- NIA ~ n. Approximate street grades and site distances at alt intersections. -NIA ~ o. Locations of all adjacent fire hydrants. -NIA p. Please submit any proffered conditions at the site and show how they are addressed. -NIA ~~ q. If praject is to be phased, please show phase schedule. -NIA mortify that all items required in the checklist above are complete. r v jam,' ~-~ ~_.~'//~ ~~ I~ ignature of applicant Far Staff Usa Only: Case Number Applicant Mark Cronk Valley Communications .... The Punning Commission wilt study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the failcwing `' questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The establishment of an 140' lattice tower facility and four- 40' max. height wood poles with cross member at this location will improve the service coverage for Valley Communication's customers. The improvement in coverage will allow a locally owned business to further enhance the existing service area providing County businesses and citizens with quality, long term signal reception. The completed facility should not affect approach slopes to the Roanoke Regional Airport. The proposed tower site is below the FAA permit review height of Z00 feet and exceeds the approach slope minimums based on its horizontal position in relation to the Roanoke Regional Airport. Comprehensive Pfan. The land use designation for the property as identified within the Comprehensive plan is AG-1. The impact of the proposed lattice tower on adjacent property and the existing terrain and vegetation will minimal. An existing road already serves the site and power is proposed to generally follow the alignment of the existing road to minimize additional clearing. The operation of the facility will require only periodic maintenance after construction and throughout the life of the facility. The construction for the lattice tower, four wood poles and equipment building will be minimized to limit the disturbance area and to try to preserve the surrounding existing tree canopy as much as possible to help shelter any potential visual impact from the Appalachian Trail.. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surraunding area, as wet( as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. 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Y s 45 ~ . ~ 5.23 Pc. 4 27. 42.33 /ae. JaII£e LET 2$: 2.74 nc. i as ~ ~c3 - $t. 765 29 s ~•3s P,e.(Dj 47. . 1,97- ~ 1.75 Ac. C 1270 Aa 3~. ~ 9 ~~ ~~: ~ 4e.(C3 p 29• 3S: 3.n a~. ' ~ , 1.70 ae.(D ) ,co~ rJ 0.79 Ac. C nn ~ e> ._ B ROANOKE COUNTY Mark Cronk, Valley Communications DEPARTMENT OF S~oecial Use COMMUNITY DEVELOPMENT 25.0+0-1-21 COUNTY OF ROA.i~~OKF. DEPT. OF PLANNING A.ND ZONING 5204 Bernard Or. P.a. sox 2a8oo Roanoke, VA 2401 g ( 540` 772-2osa PAX (540 ~. 77?-? ~ 08 For S<'a'{r USe Orli'/ ~ date received." received 'oy: i aopiication ` _ I PCISZ?. date J~ placards issued: ~~GS date: ' Case t`:umber: ~,?~ - r / v r""''~;;;';'.lijiiE;:~;ijiiipif'liiliiii'iii~iii'i~`i;:;!`Eii';!;i[;::~ ~'iiilii.~'~;iiiii`isi`l~5'~'''.~~:'~1~:''i!:;°:~~'::i:;'''>~`l'li`ll:i!i:';`?'`'l'~:;''"~~;`;~;~;~~:p!;~~~'~:I~~~.`~`.:~'~.`'~ y~ t •:et.:::•:~:•:~:•:•:.::~:~:•:•:•r:::•:':•:' ::::::::.:.:.:::.:.:.:.:.:.:.:•;:.:;:::.:::::~::.:::::::,:::::;::;;[;:j;:;l;::;;:;ti:[::a:i:;:;r,:jt:'t:;:;:;:j:;Gii:;:;:;:j:;i'::;:;:~:;:;5.:j:;: .. ~ •. ~t ~ ~f ~~ ~~1 __ Chec!< type or" application filed (check ail that apply!: rte" -'-~ ^ REZGN(NG ~ Sr ECIAL USE CJVARIANCE ! A.pplicant's name: Evangel Foursquare Church, Trustees Phone: 982-3694 Address: ~12 Bullit~~ Ave. , SE (Attn: Mr. Ken Wright) Zip Code: 24013 oanoke, Owner's name: Roanoke Land & Auction Co. (Attn: Earl Frith) Phone: 745-3925 Address: 657 Huckleberry Road, NE, Floyd, VA Zip Code: 24091 Location of property: Tax Map Number: gg.02-2-16 long east side of Indian Grave . Magisterial District; Cave Spring oad Community Planninc Area: Clearbrook S;ze of parcel (s): Existing Zoning: AR " 42 + - acres Existing Land Use: Open sq.ft. _ ::~:: :?.fi.: :;r;;i: :: ~! ~: i~iii tMi;i rii :''~ :7 .:~~i'iiii;';i~;:illi'i~ijl'fi'•iiiii!;i'i'i'ii~iiE'iic`.ii~:;'i Proposed Zoning: AR ~ Fcr• Staff Usa Oniy Proposed Land Use: Church and day-care facility use type. "{ Does the parcel meet the minimum !ot area, width, and frcntaae requirements of the requested district? YES X NO IF N0, A Vr^..,RIr^-.,DICE 1S REQUIRED FIRST . Goes the parce! meet the minimum criteria far th=_ requested Use Type? Y=~ x N 0 IF NO, A V,4RIANCE IS REQUIRED FiP,ST. If rezoning request, are conditions being proriered with this request? YES NQ ;,z;: ..~;';; ';;'I';;;!`'?;:1!lill;iillii''I~;lall:;ilaill;:;:';':a:i:,lail'<;':;'!;;:':':;';:i:'`'I;':';':;'~i:~;';:':'; .f. ` Variance or' Section(s) of t~'ne Roanoke County Zoning Ordinance in order tc: is the application complete? Please check if enclosed. APPLICATION WILL NCT BE ACCEPTED IF ~.NY Or T!-iESE ITEMS ARE MISSING QR INCOMFL~E. R/5 V R19 W A,'S V X Consultation X 8 l.r'2" x l i" concept plan X{ Application fee X ~ Application ~~'~ Metes and bounds description X ~~' Proffers, if appiicacle X { Justification ',"'° Water and sewer application X ~ A.dioining preper-y owners l hereby certiry that l am either the owner of the property or the owner's agent or contract purchaser and am actr'ng with the knowledge and consent of the owner. Owner's Signature: ~r Star,` Use Only: Case Number ~•. ~~ r'`E:i'i`iE ii iii ~i~i'i i:''~r: ~ii'i'ii''•~~~i~~~'~~T .~. ~ ~ Applicant Evangel Foursquare Church Trustees -~` - ~~" The Planning Commission will study rezoning and special use permit requests to deter~~~ine the need and JUStt?ICaiion for the Cnange In terms of pUbI1C health, Saf2ty, find general welfare. Pease ansrter the follc~rnng QUeStIOnS aS thcrouahiy as pOSSlble. Use addivanai Space ir' necessary. Please explain how the request furthers the purposes of the Zaning Grdinance (Section 30-3) as we!I as the purpose found at the beginning of the applicable zoning district ciassi7ication in the zoning ardinanc~. This project is a religious assembly facility with a day-care center to be located on a 42 +- acre site for Evangel Foursquare Church. The site is located along the east side of Indian Grave Road. This request is for a special use permit for the Master Plan of a Multi.-phase building program with an ultimate size of 43,000 SF with a seating capacity of 500. This facility brill aid in the creation of a convenient, attractive and harmonious community and reduce over all land use density and increase the public services to the community through child care and by helping to extend public water service to an area inhere it does not currently exist. Please explain how the project conforms to the genera! guidelines and policies contained in the Roanoke County Comprehensive Plan. Religious assembly facilities and day-care centers are permitted by the zoning ordinances by special use permit and are generally consistent with the comprehensive plan. Street access is available and public water is being extended to serve the proposed facility. Please describe the impact(s) of the request on the propery itself, the adjcininc properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire rescue. The proposed project will have minimal impact on the adjoining properties with regard to fire rescue. The project will enhance the community by helping to bring public water to the area. A day-care center which will offer care for infants through age 12 with a before/after school program will be available to area schools. A gymnasium and outdoor recreational facilities will provide a new service to the community that will compliment the park/recreation services. Traffic along Indian Grave Road will increase with the facility primarily Sunday mornings and evenings. Adequate on-site parking is proposed. Storm water run off will be contained through a proposed holding pond.' LIc ,~ dt _ .s is f' t 'R io ' ~" ski,---. , ~-m~~', ~ +1 + + ucsuv s -~----f-\ ~I _ - _ I I = I I ~~ a+ r I I I I i$ onmml %i % ~~ ---I---- - s~ '! F aEb -.. - ~~l I ef: s I~ + ~~ o a _. 1 ~ 1 ! /1 ~ `I t% Y ~ ~~~ i1 ----~- ; - ~~ ! A /j enca w .9 '~~__- ~ u y. C\ ' j/~ ~ ~iy ' p~~ \, !-,,/ '.~ ~_ may, / o ,~,, , r i ~ '. ,. _- _.._ 7, '„'+.u " ~ ^ '.~ `. ._ n "~- ~„ ~e .. \ aL7 __.. _.. __._ --- ~.. ~`~ ~ ~ ~`~~ ,\ IAA=<`Ci~ 8~/' % \ / ! ~ / ?; iG~` atr Oft\~ ~ \ •I'Vu .' u \ \~ - -- ~ /\ ~- - ~ II it -_ I; - ebR41 _ __ .I ~'n'6 : h _.. __ _-- H~' ~ ! !2a 5 &r~ \\~• Y i "3 x <~ - ~' i~ ~~ 3 it i P.C. ~ ~~ IA I 'i ! ~ ~ {CEN~IE?H WRIGHT lY~ 11 -- ~," ~ -~,' ~ ~~°"'~° `~"I"""'~ ROA(\~OE<E COUN'PY, VIRGINIA '°"°'e1ptGB~~°~~~TMa Up 'I O !~ ~} ~ I' v(SwI S~bpry71 1a01 IDil nkYYT, A"/. p t Ydt (:wal NR S! Y6Wp[6 YlitGllW 2WIa ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Evar~,ge t Foursquare Church COUNTY OF ROA.f`~OK~ GEPT. CE PL~`,NN(NG P.ND ZONING 5204 Bernard Dr. ._ P.O. Box 2°800 Roanoke, VA 24018 ( 540' 772-2068 PAX i5'~0 )? %%?-Z1 08 For star'f use or<ly date recery~¢'.y/~ received oy:• appiicatic~i `ee; ~ IPC (placards issued: 1805 date:~~f~~lf~ Case {,umoer ..:•'.~~~.~.~ ~~~~'.`ifrii~':asjiiEijii6:ii`:~`.r:~~`.i:i::.:i~'.`'~.::~.i:i : .... ........ h.:.,;, ,~ i..~1 :..........:.. Check type of application filed {check ail that apply}: ~ REIGNING [X1 SPECIA.L USE ^`~/A.P,IA.NCE Applicant's name: Three W. Corp. , a Virginia corporation Phone: 774-1197 Address: c/o Edward A. Natt ~ Zip Code: 24018 1919 Electric Rd., SW, Roanoke, VA Owner's name: Three W. Corp. , a Virginia corporation Phone: 774-1197 Address: c/o Edward A. Natt Zip Code: 24018 1919 Electric Rd., SW, Roanoke, VA Location of propery: 4.61 acres Tax Map Number: 27 , 13-5-47 Barrens Road Magisterial District: Hollins (Va. Sec. Rt. 1832) Community Planning Area: Hollins S;ze of parce! {s): Existing Zoning: C-2 General Commercial 4.61 acr=s Existing Land Use: Mini Warehoyuses sq.ft. as`::::::::: ~-,..~ ' ':. .,. . ..~ : .~ "ri~. Proposed Zoning: C-2 General Commercial--Special Use Permit ~~~ scam Use o~~y Use Type: Proposed Land Use: Mini Warehouses Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF N0, A VARI~.NCE IS REQUIRED FIRST. Goes the parcel meet the minimum criteria for ti-~e requested Use Type? YES X ~J0 IF N0, A V,gRIANCE (S REQUIRED FIRST . If rezoning request, are conditions being proffered with this request? YES ~_ NG :;:~;~: asx~j~~i;ii`i~F~~l!~i'~~~N1r"i~ir~r~: _ ....f~i~~`:°`~ ~~j~='sj~:;: Variance of Sections} o-" the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. A.PPLICA.TION WILL NOT BE ACCEPTED IF A.NY OF T1-(ESE ITEMS ARE MISSING OR fNCOMPLE T E. R/S V RIS V ftl8 '~ X Consultation X 8 112" x 11 " concept plan X A.poficaticn fee X ~ Application X <=~<< Metes and Bounds description X ~?'"; Pror'-"ors, if cppiicacle X Justification ~~'``~' Water and sewer application X Adjoining propery owners l hereby certify that l am eiiher the owner of thz properly or the owner`s age.~rt or convact purchaser ono am acting with the knowredge and Consent of tha owner. Owner's Signature: `rnu.~,,~J ~ ~ ~~x~- ~,"' ~ ~'~~ • LAW OFFICES ~r `-+`" OSTERHO[.1DT, FERGUSON, NATT, AGES ~ K1DD A PROFESSIONAL CORPORATION 1919 ELECTRIC ROAD. SUITE I P. O. BOX 2006$ TELEPHONE CHARLES H. OSTERHOUDT 540-774.1197 MICHAEL S. FERGUSON ROANOKE. VIRGINIA EDWARD A. NATT FAX NO. G. STEVEN AGEE 24018'007 540-774-0961 MARK D. KIDD KRISTEN KONRAOJOHNSTONE April 24, 2000 HAND-DELIVERED Roanoke County Planning Department Roanoke Cotulty Administration Center 5204 Bernard Drive Roanoke, VA 24018 Re: AMENDED Special Use Permit: Three W. Corp. 4.51 acres -Barrens Road (Va. Sec. Rt. 1832) Gentlemen: Enclosed please find the Application for a Special Use Permit for Three W. Corp., together with our firm's check in the amount of $40.00 to cover the cost of filing. I will have the Application signed by the property owner, will prepare and have signed a proffer related to the development plan and forward them on to you. I will also get you a landscaping plan within the next couple of days. If you have any questions, please feel free to give me a call. Thanking for your attention to this matter, I am Very truly yours, OSTERHOUDT, FERGUSON, NATT, AGES &KIDD, P.C. ~~.~ ~ ~ ~- Edward A. Natt EAN/csb Enclosures pc: Mr. Vaughn Wilburn 1987 Trails End Road Goodview, VA 24095 ~- (P 1~ O T~ M~~ VT1, r ,~r, ~` F7~-~ V 1 ~i ~ ~-~ ~~~ ~~ ~--~ ~'~---a W ~ r ,~ U w U a, ~o 3 ~' i Z a ~ pxc ~~o~ a~~~x:.. a,az A F ~ ~ U ~ ~ C ~ e+] 00 M fri U C! ~ a ~N ~ Q L/~ Ir-y ,, ~"" 4~ PROFFERS The following Proffers are hereby submitted with the request for the Special Use Permit of Vaughn Wilburn: Revised Proffer #1 shall be as follows: 1. Landscaping shall be in accordance with the plan prepared by Everything Outdoors Landscaping & Lawn Services. 2. All other proffers contained in Ordinance No. 032399-9 shall remain in full force and effect. THREE W. CORP., a Virginia co~r(p~oration G:\Users\CBaumgardner\ZONING\Wilburn 2nd PROFFERS.doc Apri126, 2000 ~~ \ "~ .~~ ~~~ ~~• ., ~;:~ ~ ~~ 23~; . -~, ; ^ ;9 ~~ ~ 38.1 2L6. !~~ ~ rrr~~ e6 '~ $6r iL~1~ ~ ~ ~ 5 25 ~ ~ 4~ ~\ ~p ~~ Three FY Corporation ?, • , s ~ ~ ~9 \ '~ \\ ;~ Y~-l ~Q. 1 A ~~ ~ S ~ " so \ ~ ,s ~ . ~ , ° s ~ 9. ~ \ 1D 3~1~ 2550 ?9 •TP ~ 7 o ~.~ a o ~ moo , ~ 46. 4~.?r~~ o ~ ~ ~_ ~~ , ; ~ g g~, 0 , 50 -_ 5 ~°°~ ~ 1_ ~ 1 s`~. ~ti, ~ ~~ TH ~, r"r> ~~? M~ ' ~~ 61 ~~ ~~_ ~ ~1 _ ~ ~.~- `h; . ~ ~. ~ -~x 4.61 Ac. ~ ~. ~, O ~~\~ ,\ ~ O ~' C~~~ ~ ~r ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Th,re e W. Corp oratiorz ACTION NO. ITEM NUMBER c.,a- -`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 AGENDA ITEM: First Reading of the Fiscal Year 2000-01 Budget Appropriation Ordinance. COUNTY ADMINISTRATOR'S COMMENTS: ~ a~ SUMMARY OF INFORMATION: The 2000-01 fiscal year budget was presented to the Board of Supervisors on April 25, 2000. A budget public hearing was held on May 9, 2000 to receive written and oral comment from the public concerning the proposed budget and FY2001-2005 Capital Improvements Program. Attached for your approval is the 2000-01 fiscal year Budget Appropriation Ordinance. This year's presentation of the Appropriation Ordinance again includes Projected Fund Balance amounts. This presentation discloses all significant financial resources available to fund County operations for FY00-01. The total County budget is $265,640,831. This includes all interfund and intrafund transfers. The budget net of transfers is $190,812,785. STAFF RECOMMENDATION: The format of the Appropriation Ordinance conforms with the reporting basis used at year-end in the Comprehensive Annual Financial Report. This presentation allows the same level of budget comparison as is required by Generally Accepted Accounting Principles for financial reporting purposes. This format will also consistently apply the appropriation on a fund basis for County Funds as has been used to appropriate School Funds in the past. Staff recommends approval of the first reading of the 2000-01 fiscal year Budget Appropriation Ordinance. Staff also recommends approval of the attached Classification Plan for fiscal year 2000-01. The second reading is scheduled for June 13, 2000. Respectfully submitted, W. Brent Roberts n Budget Director Approv by, Elmer C. odge County Administrator ~' ACTION Approved () Motion by: Denied ( ) Received ( ) Referred ( ) To () VOTE No Yes Abs Church _ _ Johnson _ _ _ McNamara _ _ _ Minnix _ _ _ Nickens _ _ _ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 ORDINANCE APPROPRIATING FUNDS FOR THE 2000-01 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on May 9, 2000 concerning the adoption of the annual budget for Roanoke County for fiscal year 2000-01; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 23, 2000, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 23, 2000, and the second reading of this ordinance was held on June 13, 2000, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2000, and ending June 30, 2001, for the functions and purposes indicated: Revenues: General Fund: General Government Comprehensive Services E-911 Maintenance Law Library Recreation Fee Class Internal Services County Garage Total General Fund Debt Service Fund Capital Projects Fund Internal Service Fund -Risk Management Water Fund Beginning Balance Sewer Fund Beginning Balance School Funds: Operating Cafeteria Capital Grant Textbook Total School Fund Total All Funds $ 111,859,704 1,817,115 800,000 41,975 983,248 2,218,629 1,262,126 $ 118,982,797 $ 11,253,882 $ 4,046,925 $ 899,070 $ 11,852,589 3,142,680 14,995,269 $ 7,942,507 4,273,335 12,215,842 $ 95,277,499 3,600,000 549,215 2,967,972 852,360 $ 103,247,046 $ 265,640,831 ~ -~ l 05/18/2000 + m:\finance\budget\book-wk\^ /~y~ ~ 1 Expenditures: General Government: General Administration Board of Supervisors County Administrator Community Relations Asst. Co. Administrators Human Resources County Attorney Economic Development Total General Administration Constitutional Officers Treasurer Commonwealth Attorney Victim/Witness Commissioner of the Revenue Clerk of the Circuit Court Sheriffs Office Care & Confinement of Prisoners Total Constitutional Officers Judicial Administration Circuit Court General District Court Magistrate J & DR Court Court Service Unit Total Judicial Administration Management Services Real Estate Assessments Financial Planning Public Transportation Management and Budget Procurement Services Total Management Services $ 250,921 202,089 190,172 270,240 418,513 367,231 815,931 $ 2,515,097 $ 653,030 572,054 31,210 639,845 765,124 1,293,915 3,188,244 $ 7,143,422 $ 133,068 40,478 1,655 13,429 597,885 $ 786,515 $ 758,817 795,368 105,200 140,684 345,711 $ 2,145,780 05/18/2000 + m:\ftnance\budget\book-wk\^ ~~ Public Safety Police $ 6,451,928 Fire and Rescue 4,999,972 Total Public Safety $ 11,451,900 Community Services General Services $ 210,102 Solid Waste 3,780,064 Community Development 2,965,757 Building Maintenance 1,496,631 Total Community Services $ 8,452,554 Human Services Grounds Maintenance $ 1,461,480 Parks and Recreation 1,534,999 Public Health 450,484 Social Services 4,778,732 Contributions-Human Service, Cultural, Tourism 397,403 Library 1,945,119 VPI Extension 87,844 Elections 206,579 Total Human Services $ 10,862,640 Non-Departmental Employee Benefits $ 1,615,664 Miscellaneous 620,000 Internal Service Charges 1,951,137 Total Non-Departmental $ 4,186,801 05/18/2000 + m:\finance\budget\book-wk\^ G -/ Transfers to Other Funds Transfer to Debt -General & Schools Transfer to Capital Transfer to Schools Transfer to Schools -Future Operations Transfer to Schools -Dental Insurance Transfer to Internal Services Transfer to Comprehensive Services Transfer to County Garage Total Transfers to Other Funds Unappropriated Balance Board Contingency Total General Government Comprehensive Services E-911 Maintenance Law Library Recreation Fee Class Internal Services Management Information Systems Communications Total Internal Services County Garage Total General Fund $ 8,411,807 1,965,201 48,950,492 1,500,000 347,299 899,070 879,000 1,262,126 $ 64,214,995 100,000 $ 111,859,704 $ 1,817,115 $ 800,000 $ 41,975 $ 983,248 $ 1,558,570 660,059 $ 2,218,629 $ 1,262,126 $ 118,982,797 05/18/2000 + m:\finance\budget\book-wk\^ Debt Service Fund $ 11,253,882 Capital Projects Fund $ 4,046,925 Internal Services Fund -Risk Management $ 899,070 Water Fund $ 12,371,556 Unappropriated Balance 2,623,713 14,995,269 Sewer Fund $ 9,908,053 Unappropriated Balance 2,307,789 12,215,842 School Funds: Operating $ 95,277,499 Cafeteria 3,600,000 Capital 549,215 Grant 2,967,972 Text Book 852,360 Total School Funds $ 103,247,046 Total All Funds $ 265,640,831 In addition to the above revenues and expenditures, the following beginning balance will be appropriated to the Unappropriated Balance of the respective fund: General Fund $ 7,400,000 Capital Fund 320,000 Future School Capital Fund 7,380,000 ~ -/ 05/18/2000 + m:\finance\budget\book-wk\^ ~, ~.." 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 2000, are re-appropriated to the 2000-01 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 2000, and appropriations in the 2000-01 budget. 5. That all school fund appropriations remaining at the end of the 1999-00 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 2000-01. 6. Utility Fund appropriations include a transfer for repayment of the outstanding balance owed to the Water Fund by the Sewer Fund for construction projects approved in FY95-96. ~ -/ 7. That all General Fund appropriations remaining unexpended at the end of the 1999-00 fiscal year not lapse but shall be re-appropriated as follows: a) 40% of these unexpended appropriations shall be transferred to the unappropriated Capital Fund Balance; b) 60% of these unexpended appropriations shall be re-appropriated to the same department for expenditure in fiscal year 2000-01 as provided by Resolution 042396-5. 8. Revenues collected for FY99-00 that exceed revenue appropriations for the year shall be re-appropriated for specific capital expenditures as follows: Building Upgrades for Fire & Rescue Financial System Upgrade GASB 34 -Restructure Financial Reporting VA Western Comm. College -Site Preparation** Treasurer -Investment Tracking Software Total $500,000 100,000 50,000 32,267 41,000 $723,267 * * 1/3 funding for 3 years MEMORANDUM TO: Board of Supervisors FROM: Joe Sgroi Director of Human Resources SUBJECT: 2000-2001 Classification Plan DATE: May 22, 2000 Due to last minute changes made to the classification plan, the plan was not included in the appropriation ordinance. Enclosed is Roanoke County's 2000- 2001 Classification Plan for your review. Thank you. O O O N vi m i j 1 1 ~ H i m Z = h O ~ J 3 a~ c ~ ~ Z ~ Q. 1 Q N ~ ' o ~.. ~ ~ ,a` g +~0. 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VT• c o ~~ C 7 E E ~ m L U ~ E m C C O .~ v != N m U m (/1 ~ m L m > a m 0 m ~ W ~ v U m ~ m E L ~ !A ~ m t ti j a m ~ c ~ m ~ ~ m L y ~' a m ~ '~ O ~ U ~ ~ m L U w N a m m (n 1C O L ~ ~ a m ~ m C ~ °o U m •~ 7 m 7 N m o: ~ m m lL O C E O O U m ? W in .5 E ~ 1A U ~ y m ~~ O m 7 m ~ m ~ `o m ° a ~E O ~ a m O m L U m e W m ~ a m O m L U . C Q m c W C lL c c W d O W v ~ U y m U m ~ ~ Q C W V c m m m ~ m W a ~' `a_ •c m N C G W U y ~ W C W U ~ lL o W m •C 'p Q m o 7 m m C o W __ ~ U ~ ~ m o U y ` O m ~ ~ 7 x 5 ~ •Z m ~ y c O W ~ O `m 7a O U a , C Q E E '~ o ~ d ~ m 7 m J m ~ O m _o O a a '>_ ~ N m ~ 2 m ~ ~ m 7 m J ~ }C O m v O a ~ c m ~ J ~ L ~ 2' 7 m o U ~ O V m m r U c c = 7 J ~ L ~ 2• 7 m o ~ c ~ OC W ~ O ~ t4 m m ~ CO N m O m W ~ 1 C m .m = W ~ O N < u~ N N m N N m N m m f'7 m t+1 O O v O ? v d O iA R m m 7 m n O N m R m rn V O) ~ m Ol n m O v ~ v v ~ N rf N f0 IA N m ~n N l0 r c+f m o v O ? N N 7 .- N N v N 10 to Ol f+mf N V ? ? O 7 m Q O r N n m N V H ~ N O N O N O N O N O N O N 7 N V N < N 7 N 7 N Q N Q N b N 10 N 1L1 N IA N N N N N N N ~ N m N m N m N m N m N /0 N m N m N m N m N m N P N tp m ~O ~o tp N (~ N N N N N N N N N N N N N N N N 7 v v c v O) O) Ql Of O O) m m m m m m m m r r r r r r r r r r r r r r r r o 0 0 0 o r r r r r r o 0 r r~ r r r r r N u? v~ of N ~ N ~ ~ N N ~ N ~ ~ N ~ ~ N of N of v> N N N N m ro ~ N N N N N N m m m m m m m m m m m m m m m m ~ 7 7 7 ? ? n r N N N N N N N N N N N N N N N N N N N N N N N m m m m m t0 fD m m {o m m m m ~ m m so ~ r~ r~ r~ r~ r~ rf co co of r~ r> to t~ to rf t+~ r r r r n cn a> c+~ co co cn m m f7 f7 (h P1 r r r r r r r r r r r r r r r r N N N N N O_ O_ O_ O_ O_ O_ O O r r n r r r r o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o N N v~ N ~ ao ao tp m m ~c ~ m m rn o o, m rn a, rn rn m rn m rn rn rn rn m v v v v c v so m V `Q R ? 7 ? 7 < ? 7 ? 7 7 7 7 < ~ ? ? 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Y R R < ~-• r r !- r CI r r r r r r ~ r N r r r r r r r r N ~••• M r r r r ~- N !- r E E E m m m ~. ~. ~ rn ~ c c r c c c c c c 0 0 7 c g m m m m m c 'm m 0 0 o U c m 1° E E E E E m E E c E E n a o. n o. a '~ ~ O m m m m m ~ m ~ .~ ~ O m m m m V > i m i > i ~ >. c c ~ ~ ~ ~ ~ m o m m > 5 v ~ ~ ~ 7 m m v m m m i m a a m > m v U ~ m ~ '~ N a a o D ~ 'Z O ~ O m c ', m m m m m m ~ ~ m ~ 'Z m ., 2• D m m m m m m ~ L m L 2, A 0 `o E E to tq ~ ~ ~ c m ~ m c °- E y o: ~ R ~ c c N c c £ °- Q it m a ~ W m ~ Z w r w w m o E o cmi m ~ c °c c ~ c 7 7 ~ ~ 7 7 7 ~E c c c ~ c m m `~ '~ £ m '~ 'v Y`m E o ~ ~ ~ m m m m ~ o ~ o ~ m o 0 0 o r v o' m m m '- m ~ m 7 m m O O U ~~ C7 ~ (9 ii ii ~ a a~ a~ U U w ii ~ O 'u. ii ii ~ x U ~ U iL O U U U a N w U 0 0 0 0 0 0 o z Z Z Z Z z o Z o~ o o Z~~ ~ o 0 o Z o Z Z~ Z o ~ ~ m ~ W ~ ~ m m m m m m ~ m ~ m ~ ~ m m m m m ~ ~ m m m ~ m m m m m m a a a a a a N C C C C C c V1 C a C a a C C C C C a a a C c a C C C C C U1 C C C C C C C O O O O O O c O c O c c O O O O O c c c O O c O O O O O c m m m m m m m .m •~ .m ~~ ~~ '~ m ~~ m .m m m .m .m ~~ •m .m m m m .m ~~ m .m .m .m .m .m m o. n a o. o. n o. o. o. a a o. n a a E E E E E E E ~ ~ ~ ~ ~ ~ E o E o E E ~ ~ ~ ~ ~ E E E v v E v v v v v O O O O O O O 0 a a a a N O a O a O O a a a a_ a O O O a_ a_ O a_ a_ a a_ a_ ~ U U U U U U U ~ ~ ~ ~ ~ ~ U ~ U 0 U U ~ ~ ~ ~ ~ V U U ~ ~ U ~ 0 0 0 ~ U a a a n a o. a n. a a n a a o. o. a a a n n a a +z n. o. n a a o. a a o. 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ACTION NUMBER ITEM NUMBER -L AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS The four-year of Buford E. Butts will expire April 27, 2000. Mr. Butts passed away recently. These appointments should represent different occupational or professional fields and at least one member should be a licensed professional engineer or architect and one should be a builder. 2. BOARD OF ZONING APPEALS The five year term of W. Eric Thomas, Vinton District will expire 06/30/2000. Mr. Thomas was filling the unexpired term of Herbert Snyder. 3. COMMUNITY POLICY AND MANAGEMENT TEAM The three year term of Claudia Johnson, Parent Representative, will expire 06/30/2000. Recommendation will be made by CPMT. Membership on the CPMT is being reduced. Please see the attached report by Assistant County Administrator John Chambliss. 4. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year term of Jay E. Gaylor, Legal Representative, James M. Martin, Senior 1 ~~-~ Representative, and one-year term of a youth representative who must be attending a Roanoke County high school. The four year terms of Thomas A. Abbott, Citizen at Large; Gordon E. Saul, Neighborhood; and Hank Gregory, Citizen at Large, Jr., will expire 06/30/2000. The four year terms for a medical representative, legal representative, and youth representative are vacant. Mr. James Martin has notified the Clerk's Office that he does not wish to serve another term. 5. INDUSTRIAL DEVELOPMENT AUTHORITY Mr. J. Carson Quarles, a member of the IDA since 1986, and who lives in the Hollins Magisterial District, has notified the Board that he is resigning from the Authority as of 06/30/2000. (The IDA appointments are not required to be made by magisterial district.) 6. LEAGUE OF OLDER AMERICANS -ADVISORY BOARD The three-year term of Elizabeth Bogle will expire March 31, 2000. The Advisory Board member is appointed by the League of Older Americans but must be ratified by the Roanoke County Board of Supervisors. 7. PARKS & RECREATION ADVISORY COMMISSION The three year terms of Wayne Gauldin, Catawba District; Donna Wooldridge, Catawba District; and Roger L. Falls, Vinton District, will expire 06/30/2000 8. ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION The three year term of Charles Steve Garrett, Citizen Representative, will expire 06/30/2000. Supervisor Joseph McNamara is recommending the appointment of Lee Osborne to serve a three year term as the Citizen Representative. His term will expire June 30, 2003. Confirmation of Mr. Osborne's appointment will be placed on the June 13, 2000 consent agenda. 9 ROANOKE VALLEY RESOURCE AUTHORITY The unexpired four-year term of Elaine Carver. The term expires December 31, 2003. Ms. Carver has resigned because she is no longer Director of General Services. 2 r~-9 It is recommended that Anne Marie Green, new General Services Director, be appointed to fill Ms. Carver's unexpired term. SUBMITTED BY: Mary H. Allen, CMC/AAE Clerk to the Board ACTION Approved () Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) APPRO ED BY: ~- Elmer C. Hodge County Administrator VOTE No. Yes Abs Church _ _ Johnson _ _ McNamara- _ _ Minnix _ _ Nickens 3 ~- MEMORANDUM TO: Board of Supervisors FROM: John M. Chambliss, Jr., Asst. County Administrator ~~~~ SUBJECT: Appointment to the Community Policy and Management Team DATE: May 16, 2000 On your May 9, 2000 agenda, there was a notice for the appointment of a replacement for Claudia Johnson, a parent representative to the Community Policy and Management Team (CPMT) who has resigned Members of the CPMT administer the monies of the Comprehensive Services Act for At Risk Youth and their Families. Monies from this program help provide services to certain cases involving foster care children, special education children, children before the court, or children involved with multiple agencies for service. The purpose of the act is to provide collaborative review of the individual cases to provide the necessary services in the least restrictive environment and to return the child to the community and the home as quickly as practical. Because of the time demands of this team, and the need for parent representation on the two Family Assessment Planning Teams, our CPMT has chosen to drop one parent representative position from the CPMT and also to eliminate the public provider representative (formerly Youth Haven II). This will leave us with an odd number of members to help in voting. We remain in compliance with the required membership and function well with the remaining members. No new appointment is required at this time. When Roanoke County's CPMT team was established in 1992, the following member positions were established in accordance with 2.1 - 751 of the Code of Virginia: Required Participants- Director of Social Services Director of Court Service Unit Member from the Community Services Board (Blue Ridge Community Services) Health Department Schools Finance (to serve as fiscal agent) 2 -Parent representatives (one required) Asst. County Administrator (as elected or appointed official) 1 representative from a private provider of services associated with this type of child Our team chose to also include the following representatives as authorized by the legislation to broaden the scope of review and understanding by the CPMT: Police Department Public Provider (Youth Haven II representative) Representative from the County Attorney's office (legal matters) The balance of representation is good and no further appointments are needed at this time. Please feel free to contact me if you have any questions. cc Elmer Hodge J. Carson Quarles ~:- 7323 LaMarre Circle ~~ """~ Roanoke, VA 24019 (540) 563-2659 Phone (540) 563-4218 Fax e-mail: jcarsonq@aol.com ~ May 8, 2000 Board of Supervisors County of Roanoke P. O. Box 29800 Roanoke, VA 24018-0798 Gentlemen For some ten years, I have been serving on the Industrial Development Authority of Roanoke County. In an effort to reduce my professional and civic involvement, I am stepping down from some of my board obligations. Accordingly, please accept my resignation as member of the IDA effective June 30, 2000. I have enjoyed serving on the Roanoke County IDA and hope that my service has met the expectations of the Board of Supervisors. I trust you will understand my reasons for this action. Since ely ~~ J. Carson Quarles vGrc; Mr. Elmer C. Hodge, County Administrator Billy Branch, Chairman ,Roanoke County IDA ;~ ,• •. • - --L- ' c~' Serving Alleghany County, Botetourt County, Clifton Forge, Covington, Craig County, Roanoke City, Roanoke County, Salem, and the Town of Vinton 313 Luck Avenue, SW / P.O. Box 2569 / Roanoke, Virginia 24010 Phone: 540.343.4417 / Fax: 540.343.4416 COmmissi0n Ms. Mary H. Allen, Clerk Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, Virginia 24018 Dear Ms. Allen: E-mail: planfiveCa~roanoke.infi.net / www.roanoke.infi.net/-planfive May 3, 2000 According to our record of appointments, the term of Mr. Steve Garrett, non-elected representative of Roanoke County on the Roanoke Valley-Alleghany Regional Commission, expires June 30, 2000. The Commission Bylaws state that all appointments are for three-year terms. Mr. Garrett is, of course, eligible for reappointment. Please notify the Commission of the County's official action in filling this upcoming vacancy on the Commission. Thank you. Yours truly, WGS:jIp V `~ Wayne Strickland Secretary to the Commission cc: Mr. Steve Garrett J i-~ AT A REGULAR MEETING OF THE BOARb OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 RESOLUTION 052300-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 23, 2000, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Approval of minute for April 11, 2000, April 25, 2000, and May 2, 2000 (Joint meeting with School Board). 2. Request to appropriate $173,234 in State funds to Social Services Budget for five service programs. 3. Confirmation of committee appointments to Parks and Recreation Advisory Commission and Roanoke Valley Convention and Visitors Bureau. 4. Ratification of member at-large appointment to the Blue Ridge Community Services Board of Directors. 5. Request from Schools for appropriation of $9,023.20 to the instructions program for use in the dual enrollment program. 6. Request from Schools for appropriation of donation of $1,310 from six Lions Clubs for a vision screening machine. 7. Acceptance of water facilities serving The Park at Valleypointe, Building "E". 8. Donation of storm drainage easement on property owned by Ann E. Staggs, Cave Spring Magisterial District, to the Board of Supervisors. 2. That the Clerk to the Board is hereby authorized and directed where required by 1 ~? law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Brenda J. Hol n, CMC Deputy Clerk to the Board of Supervisors cc: File Dr. Betty McCrary, Director, Social Services Brent Robertson, Director, Budget John Chambliss, Assistant Administrator Lorraine S. Lange, Assistant Superintendent of Instruction Diane D. Hyatt, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Lavern H. Davis, Rn, MSN, Supervisor of Health Services Gary Robertson, Director, Utility Arnold Covey, Director, Community Development 2 ~~ April 11, 2000 173 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 April 11, 2000 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of April, 2000. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Vice Chairman H. Odell "Fuzzy" Minnix, Supervisors Joseph B. "Butch" Church, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator, Anne Marie Green, Community Relations IN RE: OPENING CEREMONIES The invocation was given by Mr. Gardner Smith, Director of Purchasing. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge asked to postpone until after the Closed Meeting Item E-4, approval to execute revised and new contracts related to the Advance Auto Parts project. April 11, 2000 175 WHEREAS, Walter L. Delaney, Jr., was first employed by Roanoke County on July 1, 1973 as a Deputy Sheriff with the Sheriffs Office; and also served the Sheriffs Office as a Detective, Uniform Patrol Deputy, Court Bailiff, and Civil Process Server; and WHEREAS, Deputy Delaney was the first black Deputy Sheriff employed by Roanoke County in the Sheriff's Office; and WHEREAS, Deputy Delaney retired from Roanoke County on January 1, 2000, as a Deputy Sheriff (Civil Division), after more than twenty-five years of service; and WHEREAS, Deputy Delaney was highly respected by his co-workers, court officials and the public for his caring attitude and willingness to go the "extra mile" in all of his duties; and WHEREAS, Deputy Delaney maintained an excellent rapport with the youth of Roanoke County and received many letters of commendation from citizens; and WHEREAS, Deputy Delaney, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to WALTER L. DELANEY, JR., for more than twenty-five years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None IN RE: NEW BUSINESS 1. Request for approval of the Roanoke Valley Resource Authority budget for the fiscal year 2000-2001. (Diane Hyatt, Finance Director R-041100-2 Ms. Hyatt advised that on March 22, 2000, the Roanoke Valley Resource Authority adopted an operating budget for the year ended June 30, 2001, which must now be approved by the Charter Member Users. The budget totals $8,000,475 which represents an increase of 3% from the current budget. The municipal tipping fee will remain at $51 per ton which is 15% lower than projected in the bond sale feasibility study. The budget includes a 4% salary increase and does not include any new personnel. Ms. Hyatt reported that the County will continue to receive a municipality fee , April 11, 2000 1'7'~ =~ oun y orney, necessary o evidence said approval. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None 2. Request for approval of the Roanoke Regional Airport Commission budget for fiscal Year 2000-2001. (Diane Hyatt, Finance Director) R-041100-3 Ms. Hyatt advised that the Roanoke Regional Airport Commission is required to submit their budget to the County of Roanoke and City of Roanoke governing bodies before it can be formally adopted. The 2000-2001 budget shows revenues of $5,866,676 and expenditures of $5,672,061, which reflects that the airport operations are self supporting. The budget includes a 4% salary increase, and three new positions are included. Ms. Hyatt explained that the revenues are down because: (1) US Air has indicated that they may give up some terminal space at the expiration of their lease; (2) In last year's budget, $100,000 was included as budgeted revenue for building #4 which has not been leased at this point; and (3) The airport has changed their leasing arrangements with the FAA for the tower. Ms. Hyatt reported that the Commission also adopted a proposed capital expenditure budget program which totals $10,700,000 and will be funded with Federal and State grant funds and Commission funds. Jacqueline Shuck, Executive Director, was present, and advised that the funds from the federal government should double to $2 million, that cargo tonnage is flat at this time, and that other carriers have indicated they need more space and are interested in the space being vacated by USAir. April 11, 2000.. 179 a ~u date had a 21.7% increase. Ms. Hyatt described the changes in the plan including: (1) implementation of athree-tiered drug plan; (2) elimination of the vision benefits; (3) an increase in the Point of Service Plan co-pay from $15 to $20 for office visits; and (4) reinstatement of the 10% co-insurance on hospital stays. Ms. Hyatt also described commitments made by Trigon to the County. With these amendments to the benefits, the final proposal from Trigon is a 15.8% increase in insurance costs. Supervisor Church commended the staff for their work on reducing the healthcare increase. Supervisor Nickens moved to approve the health insurance program. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None 4. Request for approval and authorization to execute revised and new contracts concerning a Community Development Block Grant related to the Advance Auto Parts project. (Joyce Waugh,. Assistant Economic Development Director) Action was taken following the closed meeting. IN RE: FIRST READINGS OF ORDINANCES 1. First reading of an ordinance to vacate as public right-of-way a portion of Valleypark Drive, a portion of the 15 foot public utili~ easement and a portion of the 20 foot water line easement as recorded in Plat Book 12, Page 33, new tracts 1 D, 1 E, 1 F, 3A, 3B and 4 A at Valleypointe in the Hollins Magisterial District and April 11, 2000 181 IN RE: SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the acquisition of necessary easements to construct the Montclair Water Line Extension Project. (Gary Robertson. Utility Director 0-041100-5 Mr. Robertson advised that the Montclair Water Line Extension will provide Spring Hollow Water at a higher pressure to the Montclair Subdivision which is currently supplied by Roanoke City. The project will require acquisitions of four separate easements crossing three properties. The project cost is $81,200, which includes the cost of easement acquisition. There was no discussion. Supervisor Church moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None ORDINANCE 041100-5 AUTHORIZING THE ACQUISITION OF NECESSARY EASEMENTS AND PROPERTY TO CONSTRUCT THE MONTCLAIR WATER LINE EXTENSION WHEREAS, location plans for the Montclair Water Line Extension Project are being completed and the project will require acquisition of easements across certain properties; and WHEREAS, said easements are to be acquired to facilitate any future construction of the water line project; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on March 28, 2000; and the second reading was held on April 11, 2000. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition and acceptance of the necessary easements for the Montclair Water Line Extension Project are hereby authorized across the following properties, referenced by tax map number, from the following property owners, their successors or assigns: Tax Map No. Property Owner Amount Offered 36.16-1-9 Fertitta, Samuel D. & Susan S $2,690.00 April 11, 2000 183 y e oar o upervisors o oanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 11, 2000 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of minutes -December 21, 1999 2. Approval of minutes -January 25, 2000, February 8, 2000 (Joint meeting with Roanoke City Council), February 8, 2000, February 29, 2000. 3. Confirmation of committee appointments to the League of Older Americans - Advisory Council and Building Code Board of Adjustments and Appeals. 4. Request to accept and appropriate monies from the Virginia Juvenile Community Crime Control Act and to adopt the resolution prioritizing the expenditure of the grant proceeds. 5. Request from Schools to accept and appropriate $2,000 Bicycle Safety Grant from the Department of Education. 6. Request for acceptance of Hickory Ridge Court and the remaining portion of Hickory Hill Drive into the Virginia Department of Transportation Secondary System. 7. Request for approval of annual write-off of Utility Bad Debts for 1995. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 041100-6.d REQUESTING ACCEPTANCE OF HICKORY RIDGE COURT AND THE REMAINING PORTION OF HICKORY HILL DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention April 11, 2000 185 IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson: (1) He expressed concern about not meeting with the School Board to discuss the School Board's budget. He felt that the entire Board of Supervisors should discuss the School Board budget with the entire School Board to gain the collective wisdom of both groups. (2) He thought that the Salem Office Building should have been completed by the end of April and asked for an update. Mr. Hodge responded that they plan to be finished by the end of the summer. Supervisor Minnix: (1) He asked for an update on the regional fire training center. Mr. Hodge responded that they will have an opening ceremony in about three months. (2) He asked if there were plans for a groundbreaking ceremony for the new South County High School. Mr. Hodge responded that plans will probably be made after the bids come back. Supervisor Church: (1) He complimented Pete Haislip on his work on Green Hill Park and announced that the playground was back in place. (2) He announced that he attended the Jaycee's Outstanding Citizen banquet on April 10 and expressed pride in those who were recognized. Supervisor Nickens: (1) He asked Mr. Mahoney to look at the implications to residents as a result of General Assembly changes allowing trailers to be moved into any agricultural zoned land. (2) He advised that he could not recall when the Board of Supervisors had not met with the School Board during the budget process, but there was an effort made to schedule a work session and if the School Board had wanted to meet, a date would have been set. (3) He advised that he understood that value engineering had taken place for the South County High School, and that he was disappointed that only a few of the value engineering recommendations were accepted. Supervisor McNamara: He pointed outthat Roanoke County is growing, but April 11, 2000 187 Services Director David Chandler; (4) Judicial and State Funded Services presented by Budget Director Brent Robertson; and (5) Public Safety presented by Fire and Rescue Chief Rick Burch. Mr. Hodge advised that the Board needs to review the cultural and social agencies' requests for funding, and also needs to review the School Board budget. He proposed a 4% salary increase for all employees and recommended the lease-purchase of refuse collection trucks and fire and rescue vehicles in order to reduce the costs of future inflation. He advised he would revise the budget and bring it back to the Board on April 25, 2000. IN RE: CERTIFICATION RESOLUTION R-041100-7 At 7:15 p.m., Supervisor McNamara advised that the Closed Meeting was held from 6:15 p.m. until 6:45 p.m., and moved to return to open session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 041100-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County; Virginia. On motion of Supervisor McNamara to adopt the Certification Resolution; and carried by the following recorded vote: April 11, 2000 189 adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 041100-8 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None IN RE: NEW BUSINESS 1. Request for approval and authorization to execute revised and new contracts concerning a Community Development Block Grant related to the Advance Auto Parts project (Joyce Waugh, Assistant Economic Development Directorl A-041100-9 This item was discussed in Closed Meeting and staff recommended that (1) the Board approve the Industry Agreement, the VDHCD/County Agreement and the Supplemental Agreement; (2) authorize the County Administrator to execute these and other necessary and related agreements; and (3) appropriate $350,000 from the General Fund Unappropriated Balance as the County's share under the Supplemental Agreement. April 25, 2000 191 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 April 25, 2000 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of April, 2000. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Vice Chairman H. Odell "Fuzzy" Minnix, Supervisors Joseph B. "Butch" Church, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator, Anne Marie Green, Community Relations IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr., Assistant Administrator. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge added item D-1, under briefings, Report from Sheriff on the accreditation process. Mr. Mahoney moved Item 2 under First Reading of Ordinances to April 25, 2000 193 Secondary System a new portion of Route 1948 (ValleyPark Drive) and abandon that portion of the Route 1948 that no longer serves the public need. (Arnold Covey, Community Development Director R-042500-1 Mr. Covey reported that this project would benefit economic development by the removal of the encumbrances on the Liberty Property Development Corporation property. The Virginia Department of Transportation is requesting that the new portion of Route 1948 (ValleyPark Drive) be added to the secondary system of state highways while existing portions of the same route be abandoned in order for the Commonwealth Transportation Board to update the mileage records. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 042500-1 TO REQUEST THAT THE VIRGINIA DEPARTMENT OF TRANSPORTATION ADD INTO THE SECONDARY SYSTEM OF STATE HIGHWAYS A NEW PORTION OF ROUTE 1948 AND ABANDON THAT PORTION OF ROUTE 1948 VALLEYPARK DRIVE THAT NO LONGER SERVES THE PUBLIC NEED. WHEREAS, Route 1948 refer to an attached form SR-5(A), has been altered and a new road has been constructed, and WHEREAS, the Roanoke County has provided with a sketch, depicting the addition and abandonment required in the secondary system of state highways as a result of this project, which sketch is attached hereto and hereby incorporated herein by reference, and WHEREAS, the new road serves the same citizens as the portion of old road identified by the project sketch to be abandoned and that segment no longer serves a public need, and NOW, THEREFORE, BE IT RESOLVED, thatthis Board requests the Virginia Department of Transportation to add Route 1948 (ValleyPark Drive) shown shaded on the i April 25, 2000 195 Community Development Director) Mr. Covey advised that Ron Jackson, President of Wexford of Roanoke, Inc., and Jackson Associates Ltd. of Virginia, owners of Lots 9A and 19A of the subdivision being constructed as Wexford, Phase III, have requested that the 20 foot drainage easement be vacated because the drainage easement is no longer needed and would be an encumbrance to the driveways and front yard for the residential owners of these lots. County staff has field inspected the subject easement and found that the vacation is acceptable. Supervisor McNamara moved to approve the first reading and set the second reading and public hearing for May 9, 2000. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Mirinix, Church, Nickens, McNamara NAYS: None 2. First reading of ordinance authorizing the release of a restriction requiring continuation of use of park area by the community which was imposed on property conveyed to the Church of God of Prophecy - "Old Catawba Recreation Center." (Paul Mahoney, County Attorney) This item was moved to the evening session as Item S-2. IN RE: APPOINTMENTS 1. Building Code Board of Adjustments and Appeals Supervisor Minnix asked that an expression of sympathy be sent to the family of the late Buford Butts. April 25, 2000 197 RESOLUTION 042500-2.b OF APPRECIATION TO GARY EVERHARDT UPON HIS RETIREMENT AS SUPERINTENDENT OF THE BLUE RIDGE PARKWAY WHEREAS, Gary Everhardt became the fifth Superintendent of the Blue Ridge Parkway on October 23,1977, bringing with him 20 years of professional experience with the National Park Service, including more than two years as Director of the National Park Service, Department of the Interior, and previous positions as Assistant Superintendent for Operations at Yellowstone National Park and Superintendent of the Grand Teton National Park in Wyoming; and WHEREAS, under Mr. Everhardt's leadership, the final section of the Parkway around Grandfather Mountain was completed, visitor traffic increased to more than 25 million public visits per year, and relationships with Parkway neighbors and other agencies were established or enhanced; and WHEREAS, Mr. Everhardt has received numerous awards including the Department of the Interior's Distinguished Service Award in 1985, and in 1990, the National Park Foundation honored him with the Cornelius Amory Pugsley Medal award; and WHEREAS, Mr. Everhardt has actively worked with the County of Roanoke in preserving the beauty of the Parkway and increasing tourism, including helping to facilitate critical Parkway viewshed designations and partnering with Roanoke County to complete the Roanoke River Parkway to Virginia's Explore Park; and WHEREAS, Mr. Everhardt has consistently supported and provided staff resources and expertise to Roanoke County in areas related to utility easements and crossings, and planning and construction of the Blue Ridge Parkway Interpretive Center. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to GARY EVERHARDT for his many years of service to the Blue Ridge Parkway and his assistance and support to the County of Roanoke during his tenure as Superintendent; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 042500-2.e REQUESTING APPROVALAND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT (0634-080-309, C-501, D-686) HARDY ROAD (ROUTE 634) WHEREAS, the Virginia Department of Transportation held a location and design public hearing on March 23, 2000 for the purpose of soliciting public comments on the proposed improvements to Hardy Road (Route 634). WHEREAS, the Board of Supervisors does hereby approve and support the improvements as proposed to Hardy Road (Route 634) as outlined in Roanoke County's Six Year Construction Plan for Fiscal Years 2000 - 2006. NOW, therefore, BE IT RESOLVED, that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem, Residency Office by the Clerk to the Board of Supervisors. Recorded Vote April 25, 2000 199 2.. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Ca ital Reserve 5. Accounts paid _ March 12000 6. Report of Claims Activity for the Self-Insurance Program 7. Announcement from VDOT of additions and abandonments to the State Secondary S stem. 8. Status Report on County projects 9. Proclamations si ned ~ the Chairman 10. Statement of Revenues and Expenditures as of March 31 2000 11. Status Report on proposed amendments to the Sign Ordinance IN RE: CLOSED MEETING At 3:50 p.m., Supervisor McNamara moved to go into closed meeting following the work sessions pursuant to Code of Virginia Section 2.1-344 A (5) discussion of a prospective business or industry where there has been no previous announcement; and Section 2.1-344 A (7) consultation with legal counsel concerning agreement with Constitutional Officer. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None IN RE: RECESS IN RE: Chairman McNamara declared a recess from 3:50 p.m. until 4:00 p.m. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) a Apri125, 2000 201 overages, but Supervisor Nickens felt it should be designated specifically for future operating expenses only. There was no Board consensus on this issue. (2) Police Chief Ray Lavinder explained that the grant funding for School Resource Officers is available only for new positions. There was Board consensus to apply for the grant for four new school resources officers. (3) Fire and Rescue Chief Rick Burch described the vehicles needed for the Fire and Rescue Department. Supervisor Johnson suggested that the County could borrow from itself to lease purchase the vehicles instead of going to the bank. Finance Director Diane Hyatt will bring back a recommendation on borrowing from the fund balance vs. borrowing from another source. (4) General Services Director Elaine Carver advised that she would like to purchase at least six refuse trucks now which would be paid off in four years, and buy one additional truck each year. It was the consensus of the Board to lease purchase the seven requested vehicles using the existing budget and maintenance savings. 2. Work Session on Water and Sewer Rate Study The work session was not held. It was the consensus of the Board to approve the staff recommendation to proceed with 6.6% average rate reduction, with the first reading of the ordinance scheduled for May 9, 2000. IN RE: CLOSED MEETING The Closed Meeting was held from 5:45 p.m. to 6:32 p.m. IN RE: CERTIFICATION RESOLUTION R-042500-3 April 25, 2000 203 RESOLUTION 042500-4 OF CONGRATULATIONS TO WILLIAM BYRD HIGH SCHOOL GIRLS VOLLEYBALL TEAM FOR WINNING THE GROUP AA STATE VOLLEYBALL CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the William Byrd High School Girls Volleyball Team won the Group AA state volleyball championship this year, defeating Liberty and Chancellor, and winning both matches in two games; and WHEREAS, the Terriers won the first state volleyball championship in school history, finishing with a record of 24 and 3 and winning the Blue Ridge District and the Region III tournaments; and WHEREAS, the Terriers were led by nine seniors and demonstrated excellent team volleyball with every player contributing to the championship season; and a member of the team, Holly Holland was named Group AA Player of the Year; and WHEREAS, the Terriers are coached by Sharon Hensley, who was named Group AA Coach of the Year, and Assistant Coaches Randy Asbury and Allen Griffith; and Jayvee Coach Dana Stevens. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the WILLIAM BYRD HIGH SCHOOL GIRLS VOLLEYBALL TEAM: Cameron Adams, Lindsey Adkins, Kim Andrews, Kelly Asbury, Darcy Belcher, Elizabeth Callahan, Dawn Chewning, Sarah Cunningham, Amanda Dore, Andrea Gay, Ashley Hartman, Holly Holland, Jennifer Schenz, Samanfiha Spradlin, and Amanda Stump for their athletic ability, their team spirit, and their commitment to each other; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to the members of the team, the coaches, and the school in their future endeavors. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None 2. Resolution of Congratulations to Brad Argabright, William Byrd High School, for winning the Group AA State Wrestling Championship. R-042500-5 Chairman McNamara and Supervisor Nickens presented the resolution to Brad Argabright. Supervisor Nickens moved to adopt the resolution. The motion carried by the following recorded vote: April 25, 2000 205 884 approximately 250 feet from the intersection of Laurel Glen Road and Mountain View Drive in the Vinton Magisterial District, u on the etp ition of Wolf Creek Inc. Ter Harrington, County Planner 0-042500-6 Mr. Harrington reported that Roanoke County received a request from Wolf Creek Inc. to abandon a 30 foot by 118 foot prescriptive right-of-way adjacent to the Beech Cove section of the Wolf Creek Planned Residential Development, located off of Laurel Glen Road near the intersection of Mountain View Road. State Code requires the Board to give notice of its intention to abandon any such road to the Commonwealth Transportation Board. The Board authorized the notice on March 14, 2000, the notice was posted fora 30 day period and the public hearing was advertised. Staff recommended that the Board adopt the resolution to abandon the right-of-way. Supervisor Nickens moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 042500-6 INDICATING THE ABANDONMENT OF A PORTION OF ROUTE 884 (OLD ROUTE 651) LAUREL GLEN WHEREAS, a public notice was posted as prescribed under Section 33.1- 151, Code of Virginia, announcing a public hearing to receivQ comments concerning abandoning the section of prescriptive right-of-way described below from the secondary system of state highways; and WHEREAS, on March 14, 2000 the Board of Supervisors of Roanoke County approved an authorization to give notice to the Commonwealth Transportation Board of its intent to abandon the section of prescriptive right-of-way described below from the secondary system of state highways; and WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of a 30 foot by 118 foot portion of the April 25, 2000 207 Mr. Mahoney advised that the ordinance was not included in the agenda packet for the Board to review and suggested holding the public hearing but waiting until the May 9 meeting for adoption.of the ordinance. Supervisor Johnson noted that one part of the egress is off a public road in an area designated as Neighborhood Conservation. Ms. Scheid responded that they recommend changing that area to Transition. Supervisor Nickens noted that part of the Glen Mary site is labeled Principal Industrial and he thought part of the site was Rural Preserve. Ms. Scheid explained that this was covered under the Planned Technology District. Supervisor Nickens asked the County Attorney if he should abstain because the College of Health Science property is located near the Dixie Caverns Interchange. Mr. Mahoney responded that it was not necessary because the action is of a general nature. However, Supervisor Nickens asked that the ordinance be divided so he may abstain from the Dixie Caverns interchange portion. Joe Miller, 2812 Longview Avenue, Roanoke, spoke on behalf of the Roanoke Regional Homebuilders. He advised they were in favor of the industrial designation for the Dixie Caverns interchange, but recommended that some area be reserved for residential so that people who work in the area could also live there. He also requested that design professionals be allowed to make the architectural guideline choices. Supervisor McNamara moved to continue the public hearing and second reading to May 9, 2000. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None 4. Second readin of an ordinance to vacate as public right-of-wax a op rtion of Valleypark Drive, a ortion of the 15 foot public utility 1 April 25, 2000 209 waterline easement are further shown on a series of resubdivision plats recorded in the aforesaid Clerk's Office in Plat Book 16, page 56, in Plat Book 18, page 97, and in Plat Book 19, page 40; and, WHEREAS, the Petitioner, Liberty Property Limited Partnership, has requested that, pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended), portions of Valleypark Drive and portions of the 15' public utility easement and 20' waterline easement be vacated, in exchange for dedication of an alternative Valleypark Drive, which would serve the same properties as the portion to be vacated, and for dedication of an alternative new 15' public utility easement adjacent to the new section of Valleypark Drive and of an alternative new portion of 20' waterline easement; and, WHEREAS, there being no objection raised by the appropriate public utility companies entitled to use the subject public utility easement and there being no public utility company or county facilities located within the subject easements; and, WHEREAS, the Virginia Department of Transportation has approved the relocation of Valleypark Drive; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 11, 2000, and the public hearing and second reading of this ordinance was held on April 25, 2000. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the portion of Valleypark Drive designated and shown as "PORTION OF VALLEYPARK DRIVE TO BE VACATED" on Exhibit A attached hereto, said right-of-way having been dedicated on `PLAT SHOWING NEW TRACTS 1 D, 1 E, 1 F, 3A, 3B, & 4A BEING A RESUBDIVISION OF ORIGINAL TRACTS 3 & 4 (P.B. 10, PG. 149) AND REMAINING PORTION OF TRACT 1A1 (P.B. 11, PG. 184), dated September 12, 1989, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 12, page 33, and further shown on resubdivision plats recorded in Plat Book 16, page 56, Plat Book 18, page 97, and Plat Book 19, page 40, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein and the following: 2. That the portion of the 15' public utility easement adjacent to Valleypark Drive being designated and shown as "PORTION OF EX. 15' P.U.E. TO BE VACATED" on Exhibit A attached hereto, said easement having been dedicated onabove- described `PLAT SHOWING NEW TRACTS 1 D, 1 E, 1 F, 3A, 3B, & 4A ...', dated September 12, 1989, and recorded in the aforesaid Clerk's Office in Plat Book 12, page 33, and further shown on resubdivision plats recorded in Plat Book 16, page 56, Plat Book 18, page 97, and Plat Book 19, page 40, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. - 3. That the portion of the 20' water line easement, lying perpendicular to the Valleypark Drive cul-de-sac, being designated and shown as "EX. 20' WATERLINE EASEMENT TO BE VACATED" on Exhibit A attached hereto, said easement having been dedicated on the above-described `PLAT SHOWING NEW TRACTS 1 D, 1 E, 1 F, 3A, 3B, & 4A ...', dated September 12, 1989, and recorded in the aforesaid Clerk's Office in Plat Book 12, page 33, and further shown on resubdivision plats recorded in Plat Book 16, page 56, Plat Book 18, page 97, and Plat Book 19, page 40, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code April 25, 2000 211 NAYS: None ORDINANCE 042500-8 VACATING AN EXISTING 15-FOOT SANITARY SEWER EASEMENT ON LOT 15A (TAX MAP NO. 40.17-3-12), OWNED BY PHYLLIS ANNE HOLTON, AND LOT 22A (TAX MAP N0.40.14-1-61), OWNED BY CORLISS CONSTRUCTION INCORPORATED, AS SHOWN ON RESUBDIVISION PLAT OF LOTS 14, 15 & 22, "GOLDEN VIEW ACRES," RECORDED IN PLAT BOOK 18, PAGE 170, AND CREATED ON SUBDIVISION PLAT OF GOLDEN VIEW ACRES, PLAT BOOK 11, PAGE 142, AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled `PLAT OF SURVEY SHOWING ... GOLDEN VIEW ACRES", dated November 20, 1988, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 11, page 142, afifteen-foot (15') sanitary sewer easement was dedicated to the public and shown on Lots 14, 15, and 22; and, WHEREAS, Lots 14,15, and 22 were subsequently resubdivided into Lot 15A and Lot 22A by plat entitled `Plat of Survey Showing THE RE-SUBDIVISION OF LOTS 14, 15 & 22 "GOLDEN VIEW ACRES" for Phyllis Anne Holton', dated March 4, 1996, and of record in the aforesaid Clerk's Office in Plat Book 18, page 170; and, WHEREAS, the Petitioner Phyllis A. Holton is the current owner of Lot 15A, Golden View Acres, (Tax Map No. 40.17-3-12) and the Petitioner Corliss Construction Incorporated is the current owner of Lot 22A, Golden View Acres, (Tax Map No. 40.14-1- 61); and, WHEREAS, the Petitioners have requested that, pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate the existing 15' sanitary sewer easement extending approximately ninety feet (90') across Lots 15A and 22A, shown cross-hatched on the above-referenced re- subdivision plat recorded in Plat Book 18, page 170; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection, there being no County facilities located or proposed to be located within the subject easement; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading ofthis ordinance was held on April 11, 2000; the public hearing and second reading ofthis ordinance was held on April 25, 2000. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the 15' sanitary sewer easement, extending approximately 90' in length across Lot 15A and Lot 22A in Golden View Acres Subdivision, being designated and shown as "15' S.S. EASEMENT TO BE VACATED" on Exhibit A attached hereto and further shown cross-hatched on the resubdivision plat recorded in Plat Book 18, page 170, said easement having been dedicated to the public by subdivision plat entitled `PLAT OF SURVEY SHOWING ...GOLDEN VIEW ACRES",dated November 20,1988, and recorded in the aforesaid Clerk's Office in Plat Book 11, page 142, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the April 25, 2000 213 conservation of our natural resources. 2. Joe Miller, 2812 Longview Drive. Roanoke, representing the Roanoke Regional Homebuilders asked-that the County revisit the ordinance in 12 months to see how it was being used. 3. Annie Krochalis, 9428 Patterson Drive. Bent Mountain, explained that she thought the proposal was a good concept, but questioned whether the 30-50% left will only be land that could not be developed, and asked whether the ordinance promoted green space. Supervisor McNamara pointed out that the ordinance only allows cluster housing in areas served by water and sewer and excludes all platted subdivisions. Supervisor McNamara also asked that a work session be scheduled in fifteen months to review the results of the ordinance. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None ORDINANCE 042500-9 AMENDING AND REENACTING THE ZONING ORDINANCE OF THE COUNTY OF ROANOKE VIRGINIA BY THE ADDITION OF STANDARDS FOR THE DESIGN AND DEVELOPMENT OF CLUSTER SUBDIVISIONS WHEREAS, certain innovative housing provisions will allow landowners to develop their property using "clustering" techniques, thereby preserving open space without increasing gross allowable density of the property available for development; and, April 25, 2000 215 Cluster. A development design technique that concentrates buildings in specific areas on the site to allow the remaining land to be used for recreation, common open space, and preservation of environmentally-sensitive areas. ADD: Cluster Subdivision: An alternative means of subdividing land that concentrates building density in specific areas to allow the remaining land to be reserved for the preservation of environmentally-sensitive features and open space. Conservation Areas, Primary: Areas within the 100-year floodplain, slopes greater than 25%, lands within designated view sheds and designated ridgetop preservation areas identified and mapped in the 1998 Community Plan, greenway corridors shown on the Greenway Conceptual Plan and elevations 1500 feet or greater above mean sea level. Conservation Areas, Secondary: Areas with slopes between 15% and 25%, healthy woodlands, locations of species listed as endangered, threatened or of special concern, historic structures and sites, riparian zones outside the FEMA study area and productive agricultural and forested lands. Lot, Conservation: A lot that has been dedicated to a land trust, homeowners, condominium, or similar association, government agency or other entity through an easement or other transfer of ownership, and set aside in perpetuity as open space in a cluster subdivision. Property Resource Map: A map utilized in the clustersubdivision process that depicts the Primary and Secondary Conservation Areas of the subject property. April 25, 2000 217 -*) SEC 30-46-2 PERMITTED-USES. (A) -*) 1. Residential Uses Single Family Dwelling, Attached and Detached (Cluster Subdivision Option III. ARTICLE IV USE AND DESIGN STANDARDS IS HEREBYAMENDED BY THE ADDITION OF THE FOLLOWING USE AND DESIGN STANDARDS FOR CLUSTER SUBDIVISIONS. Sec. 30-82-13.1 Single Family Dwelling, Attached and Detached (Cluster Subdivision Option) (A) Intent 1. Establish a method for Roanoke County to protect vital natural and historic resources from development and permanent loss. 2. Prevent the destruction of valuable view sheds, ridgetops and wildlife Apri 125, 2000 219 compliance with these standards. Proposals for cluster subdivisions that, in the opinion of the Zoning Administrator, do not meet one or more of the standards contained herein shall not be permitted by-right. Any such proposal shall be considered a special use and shall require a special use permit pursuant to Section 30-19 of this ordinance. As part of the review of any special use permit application for a cluster subdivision, the Planning Commission may recommend, and the Board of Supervisors may approve, but shall not be obligated to approve, a waiver to any cluster subdivision standard contained in Section 30-82-13.1, (C) through 30-82-13.1, (H), inclusive. (C) General Standards 1. Minimum tract size of the cluster subdivision: Three (3) acres. 2. Public water and public sewer shall be provided to each lot within the proposed subdivision. 3. Property shall be excluded from the cluster subdivision option where, in the opinion of the Zoning Administrator, previous land disturbing activities have significantly altered a Primary or Secondary Conservation Area, to the extent that important features worthy of conservation have been destroyed or severely modified. April 25, 2000 221 3. At least 40 percent of al{ lots for residential use shall have a property line directly abutting the open space area within the cluster development, or have direct access to a developed trail providing access to the open space. The location of any such trail shall be clearly marked, and the trail shall be constructed of a surface material that is appropriate to the terrain, and distinguishable to the user. 4. Ownership and maintenance of open space shall be one of the following: a. Common land owned in perpetuity by the owners of lots in the development, through a homeowners, condominium or similar association. Provisions for the maintenance of the open space in perpetuity shall be approved by the Zoning Administrafior in conjunction with plat approval. b. Dedication of the land in perpetuity to a nonprofit organization or land trust through a conservation easement or fee simple conveyance. c. Public land after dedication to, acceptance and maintenance by the Roanoke County Board of Supervisors or gther governmental entity for recreational, conservation, historic or other open space purposes. 5. Conservation lots. may be created in compliance with the terms of this Apri 125, 2000 223 area io nave rrontage on a publicly dedicated and maintained street provided: a. No dwelling unit shall be located further than 500 feet, as measured in a straight line, from an access point to a publicly dedicated and maintained street that the dwelling unit has direct access to, and b. Lots without public street frontage shall be planned and arranged into distinct residential clusters of three (3) or more dwelling units served by a common private street, and c. No more than twenty (20) dwelling units shall be allowed on any single private street or independent network of private streets. 3. Maintenance of private streets shall be the responsibility of the homeowners association. Subdivision plat covenants shall provide that all maintenance of private streets including snow removal, is not a public responsibility. Covenants shall further certify that the private street shall not be eligible for acceptance into the State Secondary System for maintenance until such time as it is constructed and otherwise complies with all requirements of the Virginia Department of Transportation for the addition of subdivision streets current at the time of such request. Any costs required to cause private streets to become eligible for addition into the state system shall be provided with funds other than those administered by Roanoke County or the Virginia Department of Transportation. April 25, 2000 225 streets do not meet the standards for public solid waste collection and that Roanoke County shall not provide solid waste collection on private streets. The applicant shall have the responsibility for addressing the collection of solid waste on private streets. A representative of the Roanoke County Department of General Services shall review proposals for solid waste collection on private streets, prior to plat approval. 7. Vehicular Access: Private streets shall be platted as a separate parcel of land dedicated to the homeowners' association. Private right of ways shall be of sufficient width to encompass all drainage structures for the street and to allow maintenance of the street. On street parking shall be prohibited on at least one side of the street, to ensure adequate space for public service vehicles. 8. Drainage: Drainage design shall meet all existing Virginia Department of Transportation and County of Roanoke standards, as amended. Drainage easements shall be platted to the homeowners' association for maintenance. 9. Signage: a. All traffic control and warning signs on private streets shall be the responsibility of the developer/homeowners' association, and b. All access points from the public street to the private street shall be clearly marked with a sign stating that the street is private. April 25, 2000 227 c. Sight distance refers to stopping distance only. Sight distance at the intersection of two private streets shall meet a design speed of 25 mph. Sight distance at the intersection of a private street and a public street shall meet VDOT commercial entrance requirements. (G) Public Water and Sanitary Sewer 1. Public water and sewer shall conform with Roanoke County Water and Sewer Standards, latest edition, with the following exceptions: a. For homes located within the minimum required distance to a fire hydrant, the following shall apply: 1. The homes may be served by private laterals, provided: a. Water meters and sewer cleanouts shall be located near the public street right of way, and, b.. A maximum of six meters or cleanouts shall be located side by side. b. For homes on private streets requiring the extension of public water and sewer services, the following shall apply: a a April 25, 2000 .vv.. Noun w, r~va~u~ wv, area d. Historic structures and sites 229 e. Designated view sheds and ridgetop preservation areas identified and mapped in the 1998 Community Plan f. Greenway corridors mapped on the Greenway Conceptual Plan g. Elevations 1500 feet or greater above mean sea level h. Healthy woodlands I. Location of species listed as endangered, threatened, or of special concern j. Productive agricultural and forested lands 2. The applicant shall submit a preliminary plat in accordance with Article II of the Roanoke County Subdivision Regulations. The following additional items shall be required to accompany the preliminary plat: a. All Primary and Secondary Conservation Areas and other required open space areas to be designated as permanent open space, shall April 25, 2000 231 on Route 698 and containing 2.8 acres. The congregation wanted to make repairs to the building and use it as a church. The offer included a desire to allow the community to continue to use the park area, and a restriction was placed in the deed reserving the right to continue to use the park area for recreational purposes. The church now desires to expand their building and build a parsonage which will expand into the park area. They are requesting that the County remove this restriction from their property. Mr. Mahoney advised that they put a sign on the property to see if there was any interest in the community to use the park area. Reverend Anders was present to answer any questions and advised that the playground is in very poor condition. He also reported that the playground equipment is all over the park area and it might be possible to move it all to one small area. He also pointed out that the Catawba Recreation Center was only one mile away. Supervisors Johnson and Nickens suggested that it may be possible to set a small area aside for recreational purposes and still expand the church. Supervisor Church asked Parks and Recreation Director Pete Haislip to check the property to see to see if there is any available land that could be used for recreational purposes but still have enough property to expand the church. Supervisor Church moved to approve the first reading and set the second reading for May 9, 2000. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None IN RE: CITIZENS COMMENTS AND COMMUNICATIONS 1. Eldon Karr, 8011 Poor Mountain Road, Bent Mountain, spoke in April 25, 2000 233 IN RE: ADJOURNMENT At 8:55 p.m. Chairman McNamara moved to adjourn the meeting to a joint meeting with the School Board on May 2, 2000 at the School Board offices following the 8:15 a.m. Construction Committee Meeting. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None Submitted by, Approved by, Mary H. Allen, CMC Clerk to the Board Joseph P. McNamara Chairman May 2, 2000 235 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County School Administration Offices, this being an adjourned meeting from April 25, 2000 for the purpose of a joint work session with the School Board. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 9:07 a.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Vice Chairman H. Odell "Fuzzy" Minnix, Supervisors Joseph B. "Butch" Church, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Mary H. Allen, Clerk to the Board; Anne Marie Green, Community Relations; Brent Robertson, Budget Manager, Diane Hyatt, Finance Director, School Board Chairman Jerry Canada called the School Board meeting to order. SCHOOL BOARD PRESENT: Chairman Jerry Canada, Members Tom Leggette, Marion Roark, Mike Stovall, William Irvin R e May 2, 2000 237 Supervisor Johnson responded that the most important issues should be class ratios and ~ teacher salaries, not buildings. Dr. Weber also reported that they are about $3,000 off regional and state salaries. 3. Does the School Board consider the proposed plan for reducing class size in K through 2 using assistant principals and special teachers a permanent solution? Dr. Weber explained this was not a permanent solution. They looked at ways to reduce class size without affecting the budget, and the assistant principals and special teachers were already considered partial teachers. Mr. Hall advised that their future goal is a 20 to 1student-teacher ratio. 4. What items were reduced or eliminated by the $500,000 adjustment made several weeks ago in the School Board budget? Penny Hodge, Director of Budget and Finance, presented a list of items that were reduced in the 2000-2001 Operating Budget. Mr. Hodge explained that the County will fund four School Resource Officers (SRO) and will apply for a grant forfour new SRO's. Two positions will be transferred from the Sheriff's Office to the Police Department. If the grant is not approved, the DARE officers will move to the middle schools. There was a discussion on the use of DARE officers as SRO officers and using the SAP program for elementary schools. Mr. Canada advised that everything is still included in the budget but they May 2, 2000 239 master plan every school in-house. Supervisor Johnson advised that he hoped that the School Board would include the Board of Supervisors when they refine the Blue Ribbon Commission Report. Mr. Canada again suggested that the Board of Supervisors attend the Construction Committee meetings. Supervisor Minnix suggested that the School Board and Board of Supervisors meet quarterly, and Supervisor McNamara pointed out that they will be meeting together at the end of May. He recommended that the Board of Supervisors provide the School Board with the funds they can afford and let them spend those funds as they see fit. Supervisor McNamara also recommended looking again at the Blue Ribbon Commission Report, deciding what the School Board and Board of Supervisors can afford, and then letting another group allocate those resources. iN RE: ADJOURNMENT There being no further business, Supervisor Minnix moved to adjourn at 10:29 a.m. The motion carried by the following vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None The School Board also adjourned their meeting at 10:30 a.m. Submitted by: Approved by: Mary H. Allen, CMC/AAE Clerk to the Board Joseph P. McNamara Chairman -- A-052300-5.a ACTION NO. ITEM NUMBER ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 AGENDA ITEM: Request to Appropriate $173,234 for Five Service Programs the Department of Social Services COUNTY ADMINISTRATOR'S COMMENTS: ~~ BACKGROUND: The Department of Social Services receives, throughout the year, additional appropriations for public assistance and services delivery. The State has made available an additional $173,234 State money for the following programs: $ 9,208 F-SET 147,960 Aid to Dependent Children -Foster Care 4,900 Adult Services 2,700 Independent Living 8,466 Family Reunification $ 173,234 The Department of Social Services cannot access these State funds until the County has appropriated the same. The Board of Supervisors is requested to appropriate $173,234 to the Social Services budget and to appropriate the related revenues from the State. FISCAL IMPACT: The required local match for these funds is $1826 and match money is in the current budget. 1 ~• ~~ STAFF RECOMMENDATION: Staff recommends appropriation of $173,234 to the 99/00 Social Services budget for the F-SET, Aid to Dependent Children -Foster Care, Adult Services, Independent Living and Family Reunification. Respectfully submitted, 4~_ C l., Betty R. Mc rary, Ph.D. Director of Social Services Approved by, Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph McNamara to approve Church _ x _ Denied () Johnson _ x _ Received () McNamara- x Referred () Minnix _ x To () Nickens _ x cc: File Dr. Betty McCrary, Director, Social Services Brent Robertson, Director, Budget John Chambliss, Assistant Administrator 2 t A-052300-5. b ACTION NG. ITEM NUMBER ~ 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 AGENDA ITEM: Confirmation of Committee appointments to the Parks and Recreation Advisory Commission and Roanoke Valley Convention and Visitors Bureau COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION 1. Parks and Recreation Advisory Commission At the May 9, 2000 Board of Supervisors meeting, Supervisor McNamara nominated Paul D. Bailey to serve another three year term representing the Windsor Hills Magisterial District. His term will expire June 30, 2003. At the May 9, 2000 Board of Supervisors meeting, Supervisor Johnson nominated Deborah George to serve another three year term representing the Hollins Magisterial District. Her term will expire June 30, 2003. 2. Roanoke Valley Convention and Visitors Bureau At the May 9, 12000 Board of Supervisors Meeting, Supervisor McNamara nominated David Porter to serve a three year term which will expire June 30, 2003. Mr. Porter was appointed on January 25, 2000 to serve the unexpired portion of Timothy Gubala's three year term. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed by the Board of Supervisors. 1 ~ Y~, ,~ Respectfully submitted, 8 Brenda J. H Iton, CMC Deputy Clerk to the Board ACTION ~~~ Approved by, ~~ Elmer C. Hodg County Administrator Approved (x) Motion by: Joseph McNamara to approve Denied ( ) Received ( ) Referred ( ) To ( 1 cc: File Parks and Recreation Advisory Commission File Roanoke Valley Roanoke and Visitors Bureau File 2 VOTE No Yes Abs Church _ x _ Johnson _ x McNamara_ x _ Minnix _ x _ Nickens x 4 A-052300-5.c ACTION NO. ITEM NUMBER / " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 AGENDA ITEM: Ratification of member at-large appointment to the Blue Ridge Community Services Board of Directors COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION 1. Blue Ridge Community Services Board of Directors The Blue Ridge Community Services Board of Directors has recommended that Linda H. Bannister serve as an at-large member of the Board of Directors to fill the vacancy of the expired term of Robert E. Lee, Jr. Her term will expire December 31, 2002. Any member at-large appointment must be ratified by all five participating localities. STAFF RECOMMENDATION: It is recommended that the above appointment be ratified by the Board of Supervisors. Respectfully submitted, ~~- Brenda J. H ton, CMC Deputy Clerk to the Board ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approved by, Elmer C. Hodge County Administrator Motion by: Joseph McNamara to approve cc: File Blue Ridge Community Services Board of Directors VOTE No Yes Abs Church _ x _ Johnson _ x McNamara- x Minnix _ x _ Nickens x 1 I V ~~~~ ~- ~"~" ~ Blue Ridge ~. ..,, Community Services /..~ , Rodney P. Furr Chairman 5 William L Lee Vice Chairman Meredith 13. Waid Treasurer Rita J. Gliniecki Secretary Executive Director S. James Sikkema, LCSW May 4, 2000 The Honorable Joseph McNamara, Chairman Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018 Dear Mr. McNamara: At the April 27, 2000, Board of Directors meeting a resolution was passed to recommend Ms. Linda H. Bannister, 2309 Longview Avenue, Apt. B, Roanoke, as an at-large member of the Board of Directors to fill the vacancy as of the expired term of Mr. Robert E. Lee, Jr. The term of appointment would be through December 31, 2002. The bylaws of the Board require that members at-large be recommended by the Board to the five participating localities. All five local governments must ratify the appointment. Your attention to this matter will be very much appreciated. Sincerely, ~ ~ ~~ ~ Rodney ~ Furr Chairman RPF:cd C: Elmer C. Hodge John M. Chambliss, Jr. Mary H. Allen Linda H. Bannister Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax: (540) 342-3855 TTY: (540) 345-0690 Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke A-052300-5. d ACTION # ITEM NUMBER MEETING DATE : May 23, 2000 AGENDA ITEM • Request from Schools for appropriation of $9,023.20 to the instructions program for use in the dual enrollment program. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Roanoke County Schools and Virginia Western Community College have an agreement whereby the college provides college level courses in English, US History, and certain vocational subjects. These courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses; therefore, there is a request for these additional funds to be appropriated for inservice and materials that will be used in the program. SUMMARY OF INFORMATION: Roanoke County Schools collected $23,175.00 tuition from 515 students. VWCC will reimburse $47,377.74 for services rendered (teachers, administrating expenses, rooms, utilities, and maintenance). Roanoke County Schools owes VWCC $61,529.54 for tuition and technology fees and college service fees. The difference between what was collected and what was spent is $9,023.20 FISCAL IMPACT: Roanoke County Schools requests that $9,023.20 be appropriated to the instructional program for use in the dual enrollment program. Budget Code: 792330-6501 STAFF RECOMMENDATION: Staff recommends ~~~~c~ ~~ ~Cu Lorraine S. Lange Elmer C. Hodge Assistant Superintendent of Instruction County Administrator ACTION VOTE No Yes Abs Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Joseph McNamara to approve Church _ x Johnson _ x McNamara- x Minnix _ x _ Nickens _ x cc: File Lorraine S. Lange, Assistant Superintendent of Instruction Diane D. Hyatt, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board A-052300-5. e ACTION # MEETING DATE: May 23, 2000 ITEM NUMBER ~- Request from Schools for appropriation of donation of $1,310 from six Lions Clubs for a vision AGENDA ITEM : screening machine. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Five Lions Clubs in the Vinton area and one club in the Cave Spring district have donated $1,310 for the purchase of a Titmus 2 vision screening machine. SUMMARY OF INFORMATION: A total of $1,310 was received on May 1, 2000. An additional Titmus 2 vision screening machine will be purchased. FISCAL IMPACT: None, the donation will fund 100% of the purchase. STAFF RECOMMENDATION: Appropriation of $1,310 to the Pupil Personnel Services equipment account (831000-8601) for purchase as stated. Z /~ La ern H. Davis, RN, MSN Elmer C. Hodge Supervisor of Health Services County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Joseph McNamara to approve VOTE No Yes Abs Church _ x _ Johnson _ x _ McNamara- x Minnix _ x _ Nickens _ x _ cc: File Lavern H. Davis, Rn, MSN, Supervisor of Health Services Diane D. Hyatt, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board A-052300-5.f ACTION # ITEM NUMBER _~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 SUBJECT: Acceptance of Water Facilities Serving The Park at Valleypointe, Building "E" COUNTY ADMINISTRATOR'S COMMENTS: / SUMMARY OF INFORMATION: The Developers of The Park at Valleypointe, Building "E", Liberty Property Limited Partnership, have requested that Roanoke County accept the Deed conveying the water facilities serving The Park at Valleypointe, Building "E" along with all necessary easements. The water facilities are installed, as shown on plans prepared by McKinney & company entitled The Park at Valleypointe, Building "E", dated August 9, 1995, which are on file in the Community Development Department. The water facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water construction is $37,887.00 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water facilities serving The Park at Valleypointe, Building "E" subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. ..-'"r .,..,. ~J SUBMITTED BY: l Gary Roberts n, P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph McNamara to approve Church _ x Denied () Johnson _ x _ Received () McNamara- x _ Referred () Minnix _ x To (1 Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Tp ~7 ~rOr ^ THIS CHATTEL DEED, made this 24TH day of November, 19 99 , by and between: Libe Pro e~rty Limited Partnership, a Virginia corporation, hereinafter referred to as the "Developer," parry of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly s wn described and designated as follows, to wit: ~~~~~ A~~~sF Q,la°1~5, As shown on the plan entitled The Park at Valleypointe, Building E~nade by McKinney & Company and on file in the Roanoke County Engineering Department. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. 1 t ~~~ NOI'TI~ `~ r~ ~! ti' P'~ Sp ~~ ~ , l ` ~ iR~~1'~'wE~r ~' ~ N SQ2~'Dt" E ~'~ ~ ~ p T ~ 50.00; tai l~~ ~ ~ ~; ~~9 ` ° / v~ ~~ ~ ~~ ry 12 WATER ~ ! ~ / NEB' t5' w.t_.E. ~~ ` ~, 1 / ~. f roe. pagF +~ S~UTg C~NC - .-._. ~~ . ~/ ,-` OURSED 'w NEW TRACT 1Dx- 1 i '` -- I + ~ F. NEw ~^• s S.E. f j { ~ p. ~ s 5~•15'D3~ ~ 232.C71~ NEW TRACT 1D1-2 I 1. i 147,01' ~.~0' 144,910 5q. i=t. 2.408 Ac. NEw 20' ~ l ;~ • 44A7~R1,IN~ 'A.S MEEN ~ , ~ ~~) ~ j VALLEYPOINTE ~ I ~ Tax y ~> D?-,-. ~a.8 ~ ~ BUILDING "E" .~ ~ ~ l" 5.3.1s'o3° w U~;,BEaR aSSvC~.AiES, r ~ lo'x zoo / :, 3 ' 354. ~G 6~•t I~ ~ ~ ~. ~ I NEw 50' 11JGRE' '~~ ~ r '• ~2 r B ' 3. PG. 153 i'~ i / ,~ 2 ,, EGRESS EASE~tE i; / / ' 75' ~--- - cn -~-.,,-- S 36'44'57" WATERLINE EXfSTiNC P~C1KlNG ~~,• 59 ~ - 4SEMENT LOT EASEMENT ~ ~' ~ 53' l _ ~`_ ._ _ D.B. t 354, PG. 657 ' -~~•._ ` . ` ~ '- - - - -12" WATER ._.._ _ _t_.'• - - -- S 53'1 S'D3" E , ~ ~ i 317 7 r3' -T-l----- _ _ ~ _ 259.8a~ - •-~ ~ J -. ~ ._~ ` f~- - --- -- ----- -~- - ~~ ~ ~ 15 , < I T m cn ~~ ~ \ N 65'05'49"~ E ~ [r ^ z ~ -~ 1 .--. Z' W r J f ~- 42 76 - ~ z >~ r- - ~ 0 .t LL ~ J U Z ' . h RDANOKE COUNTY VAI,LEYPOINTE -BUILDING "E" DEPARThfENT OF WATER COM~YfUNITY DEY~'LOPMB'NT ~. ~. - A-052300-5.g ACTION NO. ITEM NO. ..d AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: MAY 23, 2000 AGENDA ITEM: DONATION OF STORM DRAINAGE EASEMENT ON PROPERTY OWNED BY ANN E. STAGGS (TAX MAP NO. 77.17-02-10) IN THE CAVE SPRING MAGISTERIAL DISTRICT TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY. COUNTY ADMINISTRATOR'S COMMENTS: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for storm drainage purposes in connection with Drainage Project P-247, Section 2, Eton Hill, Cave Spring Magisterial District of the County of Roanoke: a) Donation of storm drainage easement, of variable width, from Anne E. Staggs, property owner, (Tax Map No. 77.17-02-10) as shown on the map attached hereto (Exhibit "A"). The County's engineering staff has reviewed and approved the location and dimension of this easement. Staff recommends acceptance of these easement. SUBMITTED BY: '' ,., n ~~ '~,~~ ~ Arnold Covey, Director Department of Community APPROVED BY: Elmer C. Hodge opment County Administrator 1 ,. (~ ' V P~~ ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph McNamara to approve Church _ x _ Denied () Johnson _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File Arnold Covey, Director, Community Development 2 R METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A %dMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. LINE TABLE FOR DRAINAGE EASEMENT LINE BRG. DIST. A-B N73'34'40"W 116.39 B-C N01'21'12"E 5.18 C-D S73'34'40"E 117.99 D-A S16'25'20"W 5.00 AREA=586.58 sq.ft. P~op~ rty or H~U c~ LUt1N Ulf HUYtiH 4566 Girord D.~. P,~oce,rty of DON,4L0 W, & JUDITH K. SUBLETT 4644 Hommond Ln. Tar A4op 77 77-2- 7 7 Lot 11 ~ EX. 15'D.E. ~ 7,5 _ 7.5 O ~ ~- _ 0 ~~.. o _ S~3°3 ~~_ cu' ~2 p,2 4p, E ~`\` S 8 NEW 5' DRAINAGE ES(v1T. Tax Mqp 77. 77-2 -33 L~! ~ ~'~ ~_"~ ~ D S . ~'cG Lot 7 B/k ?Sec 1 ~ w ~ ~. - - A ETON H/L L ~ ° - _ o ~ M ~ ~ M ~ Property or ~ Z J,4MES R& A/V/V E ST~vGS 3 ~ ~ Of P'oP Q 4602 Hammond Ln. ?; c LI/GHA~ ~ G. & h RR/ N,. .SHE~~ ~ o rL h 4608 Hommond Ln. ~ ~ Tax tilap 77. ?7-2- 70 .~ ;U N Lot ?0 B/k 1 Sec 2 ~ Ta;r Map 77 1 '-~ -9 ETON H/L L Lot 9 N ~~. 4.90 N,a,~~~j~~C~ L,q~vE (Sp ~ ~'~'1 TAX MAP N0._77.17=2=_10 SCALE: _ 1___ 50 PLAT SHOWING NEW DRAINAGE EASEMENT BEING CONVEYED TO ROANOKE COUNTY BY °1 ~~~ JAMES R. & AN N E. STAGGS PREPARED BY.• ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT DATE: _03/1 s/99 ROAN ,~ O F ~ ~ 9 Z ~ c az 1838 AGENDA ITEM NO. _~___ APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: _ %.~' %' ~' ~ - ~ " ~ ~~~ % %~~, ~~' a r 1C; ~ ~~ (would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW: ~ Each speaker wild be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall frle with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ' '/~- _~; _-, ~ ., ;~~ ~ ~ ~ ~- ; ,, __ ~ ADDRESS: ~X~~ 1 ~ ~ ~ r , ~~ ~ {~~~~ ~ ~l '~ ~ , I/ 4 ~ ~~ `~ , j PHONE: ' ~' ~ ~ ~' ~' ~ ~ ;LL ~V -- l GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Unaudited Beginning Balance at July 1, 1999 $6,750,027 Results of Operations for 1998-99 1,058,946 Audited Beginning Balance at July 1, 1999 7,808,973 Oct 12, 1999 Consultant for regional refuse collection study Feb 14, 2000 Hardy Road bikeways and sidewalks Aptil l 1, 2000 Supplemental agreement with Advance Auto Balance at May 23, 2000 Changes below this line are for information and planning purposes only. Balance from above (17,558) (3,000) (350,000) of General Fund Revenues 5.94% $7,438,415 6.54% $7,438,415 $7,438,415 6.54% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1999 2000 General Fund Revenues $113,709,991 6.25% of General Fund Revenues _ $7,106,874_ Respectfully Submitted, Approved By, ~ .~ -" Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator M:\Finance\Common\Board\Gen99.VVK4 /v~~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Balance from June 22, 1999 Board meeting Dixie Caverns Recovery Sale of land and equipment during 1998-99 Unaudited Beginning Balance at July 1, 1999 9, 1999 Transfer from General Fund for 1998-99 expenditure savings (with $40,646 reserved for pending rollovers) Sept 14, 1999 Advance Auto performance agreement (This money will be reimbursed to the capital fund from future tax collections) Oct 26,1999 Purchase of land adjacent to Vinyard Park II Feb 29, 2000 Blue Ridge Parkway Interpretive Center Balance at May 23, 2000 Respectfully Submitted, ~~~ ~~ ~~ Diane D. Hyatt Director of Finance Approved By, E~ Elmer C. Hodge County Administrator $11,042.93 137,500.00 354,643.16 503,186.09 384,832.00 (226,650. (41,000. (300,000. $320,368.09 ~ M:\Finance\Common\Board\Cap99.WK4 -~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA From 1999-2000 Original Budget July 27, 1999 General Fund share of VACO/ VML assessment for AEP negotiations July 27, 1999 Green Hill soccer field 21, 1999 Presidential primary election Dec 21, 1999 Overtime for Ft. Lewis Mountain fire Balance at May 23, 2000 Respectfully Submitted, Diane D. Hyatt Director of Finance Approved By, Elmer C. Hodge County Administrator Amount $100,000.00 (4,749.00 (47,000.00 (15,410.00 (20,617.85 12,223.15 M:\Finance\Common\Board\B oard99.WK4 Y r FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Amount Savings from 1996-97 debt budget $670,000.00 Transfer from County Capital Projects Fund 1,113,043.00 FY97-98 Original budget appropriation 2,000,000.00 June 23, 1998 Savings from 1997-98 debt fund 321,772.00 FY98-99 Original budget appropriation 2,000,000.00 FY99-200 Original budget appropriation 2,000,000 Less increase in debt service (1,219,855) 780,145.00 November 9, 1999 Savings from 1998-99 debt fund 495,363.00 Balance at May 23, 2000 Respectfully Submitted, Diane D. Hyatt Director of Finance Approved By, ~°/~ Elmer C. Hodge County Administrator 380.323.00 M:\Finance\Common\B oard\Schoo199 . WK4 ~" .~ ACTION # ITEM NUMBER r/" S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 AGENDA ITEM: Accounts Paid -April 2000 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: Payroll 4/ 14/00 Payroll 4/28/00 Manual Checks Voids Direct Deposit Checks $4,766,722.91 $521,148.29 $184,530.85 705,679.14 538,898.44 188,228.68 727,127.12 552.32 552.32 0.00 0.00 $6,200,081.49 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: CS~.ca,,,.~, ~ . ~a.~ Diane D. Hyatt Director of Finance .-~ n/-~ Approved Denied () McNamara Received () Church Referred () Johnson To () Minnix Nickens No Yes Abs . ~ ACTION NO. ITEM NUMBER ~ -" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 AGENDA ITEM: Status Report on County Projects COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Listed below are status report on five County projects. If you have projects you would like added to this report, please let me know. REGIONAL FIRE TRAINING CENTER The new sprinkler contractor has almost completed his work. He plans to have our fire prevention personnel test the system the week of May 23-30. Barring any problems, the rest of the interior work can be initiated to finalize completion. Communications personnel have completed the running of all cables in the building and plan to begin installing phone, computer and cable connections. The paving company will be putting the sub-surface down on the parking lots this week. Landscaping will begin next week as well as the installation of the exterior trim. We still anticipate the completion to be around July 1, 2000. CENTER FOR RESEARCH AND TECHNOLOGY The water line has been realigned at the park entrance and the project is complete. The hot weather has allowed the contractor to make up some of the lost time(due to wet weather) on the roadway entrance. The compaction and grading process is almost complete. HSMM was requested to design a cul-de-sac as opposed to a connector street between Glenmary Drive and the park's entrance roadway. Jeff Echols has given the County permission to abandon Glenmary Drive but it must be completed in a six month 1 N - Cv time period. The site was shown to the Assistant Commissioner, Bill Dickenson, and his project managers from Agribusiness in the state office of Agriculture Development Services. From the marketing plan, we have completed the following tasks: *Development and printing of the brochure *Strengthening ties with VA Tech through visits to Corporate Research Center and the Fralin Biotechnology Center and sponsoring the VT Pavilion at the Celebrate 2000 event -Expo Technology & Trade Show in October *Attendance at BIO 2000 (international conference in Boston) *Attendance at the Smart Road Showcase *Participation in the New Century Technology Council and attendance at Tech Nite 2000 (strong Roanoke County business community presence) ROANOKE CITY/ROANOKE COUNTY INTERCONNECT Loch Haven Drive Water Line Extension, Phase II Construction by Roanoke City personnel began May 1, 2000 with completion scheduled late summer. Residents in the area have been notified of the construction and time frame. VDOT has reviewed the plans for the impact of the I-81 widening and areas of possible conflict have been identified. The plans have been revised to minimize the effect of the I-81 widening. VDOT has issued a Land Use Permit. Storage and staging areas have been identified and permission for usage is being acquired. Materials to be supplied by Roanoke County have been ordered and are being kept in stock at the supplier. Deliveries are coordinated through Roanoke City staff. To date, three residents have requested water service. Montclair Water Line Construction began in April 2000 with completion by July 1, 2000. Project includes installation of approximately 3,600 feet of 8-inch water line, and approximately 1,600 feet of 8-inch water line has been installed to date. Four easements are required for this project. Agreements for acquiring these 2 ~" easements have been negotiated with the property owners. Request for approving these easement acquisitions was on the March 28, 2000 Board Agenda. STATUS REPORT FOR THE ROANOKE VALLEY JUVENILE DETENTION CENTER Construction of Phase I is substantially complete with some minor painting, clean-up, and punch list items for correction. The project is on-time and on-budget. The state Department of Juvenile Justice must certify the completed facility which we expect by the end of May. We anticipate moving juveniles into the new facility of 48 beds during the week of May 29. This will be a great relief to local law enforcement agencies which have had to transport juveniles across the state to find detention bed space. Alan Hullett, formerAssistantSuperfintendent, has been named Superintendent and all but three of the new positions have been filled. When we move the juveniles into the new facility, the Commission will assume responsibility for the operation from the City of Roanoke and the users will pay based upon the per diem charge. During June, we plan to have the repairs to the gym area and construction of Phase II will begin in July. An open house was held on May 12 where a number of the judges and law enforcement officials toured the facility and learned of planned operations. STATUS REPORT FOR THE SALEM OFFICE SUPPLY AND COURTHOUSE PROJECT Preliminary drawings have been received from the architect for review, and corrections. Cost estimates are being prepared and the drawings will be finalized for bidding. The bids should be returned in June. Demolition of the interior is approximately 60% complete, and we have been using the services of inmate labor and the juvenile community service workers. Further work on the Courthouse improvements will begin when the Court Services Unit moves out of the Courthouse space. Respectfully sub fitted, Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: VOTE No Yes Abs Church _ _ Johnson _ _ McNamara- Minnix _ _ _ Nickens _ _ _ 3 ~ ~ ,~° ~' _ a 0 0 N ~ ~ ~ vl W V1 00 I~ v'1 Vl ,--~ N ~--~ 00 00 7 N ~--~ I~ Q\ 00 ~O ~O v') ~ I~ 00 l0 O N ~--~ N ^ ~O 00 ~ N ~' ^•+ 4'1 O O ~O a O .+ O 7 N ~n Q\ O~ ~n N N ~ oo a\ Q\ O N o0 ~ -•+ N ~ .--~ a\ M O ~ ^ ~O oo ~O O ~--~ 7 --~ Q\ ~ ~ O ~ ~ ~ ~ o ~ v7 M N ~ 00 vl N o0 I~ V O ~O O\ 01 ~ O\ N ~ 00 ~O O 00 I~ N Q\ ^ N 00 N f~ ~ I~ O o0 r ~ y p y ~ .0 ~n ~--~ ~ ~O ~n I~ oo O ~O N l~ O~ [~ [~ ~ l~ l~ [~ ~O [~ 00 I~ [~ [~ oo ~ ~O v~ O~ oo v'~ ~O O t~ V ~O ca > R 7 '~ ^" N M i ~ y ~i cy3 ~ r. ,O N N ^ v1 ~--~ ~ O M ~' ~ V) N ~O 00 00 O\ ~ V1 ~-+ O\ ~ O\ N N O ~O O 00 O\ 00 ~O M N I~ ~ O O M V'1 v'i N d' v'~ ^ v7 ~O O l~ ~ M ~D O N M N v7 ~ ~--~ N Q\ O~ D\ O\ M ~ M ~ Q\ [~ ~ [~ ~ v'i ~ v'~ V ~ ~ N O O v1 Q\ D\ ~ 00 ~ M v'~ ~t ct ~O M ^ .-~ I~ O\ ~O O 7 00 O t~ l~ ~ N ~--~ ~ O\ N ~-+ O O ~--~ C 00 ~ O~ 00 ,--~ Q\ M N ~ ~-+ n N ~ 7 v1 ~O v'1 ~O ~O N o0 l~ O ~ ~ ^ 00 c}' v1 ~O v'1 O 7 ~' N vl ~ ~ •~ :Q 00 ~ N ~ ~ ~ D\ M N ~ N r. 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C O CO ~ ~ C ~ ai •~ ~ ~ .T. ~ ~ al t,: ~ ~ LL ~ w ~+ ~ ~ w E ~ '0~ 0.1 ~ A c c y ~ ~ y N ~ ~ _ ~ w GQ a ~ ~ ~ U ~ ~ ~ p ° U Z G ~ ~2i ~ ' ~ ~ a ~ a c a i a i ~ . on ~ ~ c ~ ~, , ~ .o ~ °' ~ ~. , U ~, C7 N ~ ~ ~ ~ ~ ° ° ~+ c~ ~ ~° °- ° w ~ ~ 'x ° w w o ~ °O ~ ~ c o o o ' ~ x o a Y 0 o o aaU o aUwU o wCa~E~aU~ c ~ ~ o , , z o ~ o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ,~.i ~ - Gz. ~O ~O ~o o00 t~ t~ t~ r 0000 o0 00 00 00 00 00 00 0000000 00 .~~ ~ ~~ 1 ACTION NO. ITEM NO. ~ r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 AGENDA ITEM: Worksession on Sign Ordinance Changes COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' On May 9th, first reading was held on a set of recommended changes to the sign ordinance. These changes apply to the placement of freestanding signs, and are designed to allow flexibility in the spacing of freestanding signs, if certain design guidelines are met for the new sign. This worksession will be for the purpose of discussing the Commission's recommendations, and for the purpose of evaluating alternative ways that flexibility can be incorporated into the ordinance, if this flexibility is in exchange for enhancements to existing signage on a property. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board of Supervisors hold the worksession on May 23, 2000 C-/ " 2 Respectfully Submitted, Approved, ~~ Terrance Har ngton, AICP Elmer C. Hodge Departm t of ommunity Development County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Church Johnson McNamara Minnix Nickens D -/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, May 23, 2000 AN ORDINANCE AMENDING AND REENACTING THE ZONING ORDINANCE OF THE COUNTY OF ROANOKE VIRGINIA BY THE MODIFICATION OF STANDARDS FOR THE PLACEMENT OF FREESTANDING SIGN5 IN C-2 GENERAL COMMERCIAL DISTRICTS WHEREAS, in 1992 the Roanoke County Board of Supervisors adopted a new zoning ordinance for Roanoke County ,including provisions for the display of commercial signage within the county; and, WHEREAS, The Roanoke County Planning Commission has considered options for additional flexibility in the placement of new freestanding signs in C-2 zoning districts; and, WHEREAS, this flexibility would be in exchange for updating existing freestanding signage, and more stringent size and design guidelines for new freestanding signs; and, WHEREAS, public necessity, convenience, general welfare, and good zoning practice support an amendment to the Zoning Ordinance of the County of Roanoke to provide enhanced design guidelines for freestanding signs in exchange for flexibility in the location and placement of new freestanding signs; and, WHEREAS, the Planning Commission held a public hearing on this amendment on May 2, 2000; and, WHEREAS, the Planning Commission recommended its approval of this amendment to the Zoning Ordinance of the County of Roanoke; and, WHEREAS, the Roanoke County Board of Supervisors held first reading of this ordinance on May 9, 2000 and second reading on May 23, 2000; and WHEREAS, public notice and advertisement of this amendment has been provided as required by Section 15.2-2204 of the Code of Virginia, and the Roanoke County Code. follows: NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as 1. That the Zoning Ordinance of the County of Roanoke is hereby amended and reenacted to provide as follows: I. ~ ARTICLE V SECTION 30-93 (SIGNS) IS HEREBY AMENDED A5 FOLLOWS: Amend Section 30-93-13 (E) 3 as follows: 3. Na on-premises freestanding sign shall be allowed on any lot having less than 100 feet of lot frontage. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be 250 feet. No freestanding sign shall be located within 15 feet of any other freestanding sign on an adjacent or adjoining lot. .: :.......................... ..: •:::: i:. v: ~::::::::::•:: •::::....::::•:.:•.:•.::. ....... ..... .. •....:"•:i:4iiii}i:4ii}i:... iiii:4:.::v:;iii,'':~.y:r:ii:;i:+'!•~:~iiii:ii y:4:;vS+!hiii +:::.;':. ~ .: F."{.. ~ii.::i::'r: ,.,.,...; ., R,, .., ..:v~i:.~ :::'f.:i. ~ ~:: :~ : Jiii. :%'. ~: ~':..~?:: is `. ~: :::{;ti......'tiSif • :• • ~ •i.:: :~ v::.:i ..,,.. .: ...:: } .. ~ :~ ::.:.. •. •r::+. :: •: ~ ' ~~~~a~:::l~c~ .>~i~1~:rt:::::~:~:~::<::<~~:e~t;:<:::a~:::..;:~rr:;:<:e~x.~:~~:i:~ :: ~~r~es~a~.d~;~. ;.~~:. r~ e~'~€ ens;:: ,,,..,, <> ~~::>::: 2. That this ordinance shall be in full force and effect from and after June 1, 2000 2 •a T=a< r i. ~~. r ._, , _ ,x ...sue. ~ -- ~~~~~~m -~~, .~ ,, ~ . .`~ w ~ ~ ' F t l 4= .,: ~S.C~.. •''titi aas~ << .~ '1`, E~ a1f':4' ~.~; 4t s,c.~.`zlt a: ~ a~`d lt,. t_`i ~ ~~iS'F:}* 1,, kw; ,~}tC~~~ ~ iln i.in~. ,,w ,:. , t' ~~ .. ~r=.1 ~~ .~~_~ i 1. ; i.ti~ .'t . . '~: ~ ._. li~~ ~ ;S, ~,~:, ~ (it~~ ,I.;t~~ anct ~:i~y~t~~-c 4~~-~°icck~ ~fc~l~~ ~~~~~~ t~~~~ticlt~r~t~- "1'it~~~~ ~~~~ ~#}f~i~r~t Li~en~ae i3~anntef at City Fiaif ,~ _.. 'x:~' .~>>~a ,.... _ . t ej 4 1 ( P,A ~1 xC .. -. .l I.S w~~l . R VIA.. ~. .1, 1. . .4c~c.~ ill 4~~~.r~: `''tY tY. ,. .~;t ~!. .,:'~ ii ~, ~ -1. BS3. .~ ],y °t ?{ ~ ,~4 .a-.c~ ~ .,.u ,e ~,.'F 137 ;_ I' ~. _ , ,w, ~ [7tS dj f+~ ilYul.3 ~:4. .`t .,. iu.)~.c '.1 .. 1~ _ I ~d 1,.. . ~i.,1~?'. . _ - ~ .. ~ _~ it -. ._ f'- -i<~. a .. I- .._.'.!~, '.l.I' .45.. .. .. 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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 RESOLUTION 052300-6 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: ~- Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Closed Session File 4 w~~ ' 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 RESOLUTION 052300-7 OF CONGRATULATIONS TO THE CAVE SPRING HIGH SCHOOL BOYS SWIM TEAM FOR WINNING THE GROUP AAA STATE CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Cave Spring High School Boys Swim Team won the Group AAA State Championship on February 19, 2000, at George Mason University, edging past South Lakes of Reston, 188-183; and WHEREAS, the Knights won their first state swimming championship with eleven team members finishing in the state's top 16 in all events which showed the team's depth; and WHEREAS, Tommy Rappold led the team with a second place finish in the 100-yard butterfly; Court Freedman placed fifth in the 500-yard freestyle; Andy Bauman was sixth in the 200-yard individual medley; and the 200-yard medley relay team of Rappold Bauman, Josh Hailey and David Shoulders placed third; and WHEREAS, the Knights are coached by Christine Mastro who in her first year of coaching guided the team to the state championship. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the CAVE SPRING HIGH SCHOOL BOYS SWIM TEAM, Ryan F. Adams; Andrew S. Bauman; Ryan M. Blackwell; Kevin W. Boucher; C. Daniel Eggleston; Brett D. Fonder; J. Courtland Freedman; Joshua R. Hailey; David E. Harbourt; Jason C. Nanz; Ryan Owenby; Thomas 1 E. Rappold, Jr.; Alex R. Seamon; Joshua W. Shepherd; David W. Shoulders; Trey Watkins; Barret M. Wertz; and Adam P. Wood for their athletic ability, their team spirit, and their commitment to each other; and BE IT FURTHER RESOLVED, thatthe Board of Supervisors extends its bestwishes to the members of the team, Coach Mastro, and the school in their future endeavors. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Brenda J. Holto , CMC Deputy Clerk to the Board of Supervisors CC: File Resolutions of Congratulations File Dr. Linda Weber, School Superintendent 2 f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 RESOLUTION OF CONGRATULATIONS TO THE CAVE SPRING HIGH SCHOOL BOYS SWIM TEAM FOR WINNING THE GROUP AAA STATE CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Cave Spring High School Boys Swim Team won the Group AAA State Championship on February 19, 2000, at George Mason University, edging past South Lakes of Reston, 188-183; and WHEREAS, the Knights won their first state swimming championship with eleven team members finishing in the state's top 16 in all events which showed the team's depth; and WHEREAS, Tommy Rappold led the team with a second place finish in the 100-yard butterfly; Court Freedman placed fifth in the 500-yard freestyle; Andy Bauman was sixth in the 200-yard individual medley; and the 200-yard medley relay team of Rappold Bauman, Josh Hailey and David Shoulders placed third; and WHEREAS, the Knights are coached by Christine Mastro who in her first year of coaching guided the team to the state championship. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the CAVE SPRING HIGH SCHOOL BOYS SWIM TEAM, Ryan F. Adams; Andrew S. Bauman; Ryan M. Blackwell; Kevin W. Boucher; C. Daniel Eggleston; Brett D. Fonder; J. Courtland Freedman; Joshua R. Hailey; David E. Harbourt; Jason C. Nanz; Ryan Owenby; Thomas 1 . ' L E. Rappold, Jr.; Alex R. Seamon; Joshua W. Shepherd; David W. Shoulders; Trey Watkins; Barret M. Wertz; and Adam P. Wood for their athletic ability, their team spirit, and their commitment to each other; and BE IT FURTHER RESOLVED, thatthe Board of Supervisors extends its bestwishes to the members of the team, Coach Mastro, and the school in their future endeavors. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 PROCLAMATION DECLARING THE MONTH OF MAY, 2000 AS FOSTER CARE AND FOSTER HOME RECRUITMENT MONTH IN ROANOKE COUNTY WHEREAS, the family is the primary source of love, identity, self-esteem, and support for most people, and it is the very foundation of our communities, and every child needs and expects parental love and guidance; and WHEREAS, foster care provides temporary safe and supportive homes for children and young people when their families are in turmoil; and WHEREAS, foster parents care for and guide children and young people during the difficult transition from their homes back to the homes of their birth parents or extended family members and sometimes assist with the adoption process; and WHEREAS, more than 8,000 children and young people in Virginia are currently enrolled in the foster care system; and WHEREAS, it is fitting to celebrate the vital role of foster parents in helping families heal and reconnect, and to increase awareness of their enduring contributions to the emotional growth and development of children and young people in foster care; and WHEREAS, Governor Gilmore has declared the month of May, 2000, as Foster Care and Foster Home Recruitment Month; and WHEREAS, Foster Care and Foster Home Recruitment Month helps make people aware of the valuable contribution of foster parents, who through personal sacrifice and commitment to children in need stand as a strong example of dedication and courage for all citizens. 1 ~ I Y NOW THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the month of May, 2000 as FOSTER CARE AND FOSTER HOME RECRUITMENT MONTH in the County of Roanoke, and call this observance to the attention of all citizens. 2 `~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 PROCLAMATION DECLARING THE MONTH OF MAY, 2000 AS ADULT ABUSE PREVENTION MONTH IN ROANOKE COUNTY WHEREAS, May is traditionally recognized as Adult Abuse Prevention Month in Virginia; and WHEREAS, Adult Abuse Prevention Month provides an opportunity to give special recognition and honor to the many contributions older adults and adults with disabilities make to our community; and WHEREAS, the known incidence of abuse, neglect, and exploitation of vulnerable adults continue to increase in the nation and in the Commonwealth; and WHEREAS, the abuse of vulnerable citizens causes harm to individuals, families and communities. NOW THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the month of May, 2000 as ADULT ABUSE PREVENTION MONTH in the County of Roanoke, and call its significance to the attention of all citizens. 1 DENIAL A-052300-8 ACTION NO. ITEM NO. ~ "` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 2000 AGENDA ITEM: Request for approval of Sheriff's employment agreement with the Roanoke County Board of Supervisors COUNTY ADMINISTRATOR'S COMMENTS: This issue has raised many questions from the staff of the Sheriff's Office. It is very important to me that these employees be treated as equitably and fairly as other County employees. If the Board chooses to keep the Sheriff in the County pay and classification system, we are going to develop a better method of reconciling State and County classifications. This is a most difficult and confusing task, but if other localities can do it so can we. At the previous meeting, the Board requested the following changes to the agreement: 1. Page 2, #3: "The County Finance Department WILL (not may) audit such distributions at the discretion of the Board of Supervisors. 2. Page 3, #10: "This agreement shall continue in full force and effect until terminated by either of the parties through written notice to the other party given at least NINETY (901 (not 30) days before the effective date of such termination. Additionally, I requested the following changes: 1. The block grant should be based on compliance with County practices each year. 2. If the State increases funding to the Sheriffs Office, the County should be able to reduce local funding a like amount. 3. If the Sheriff's Office generates fees sufficient to provide salary increases or benefits in excess of those received by County employees, the County should reserve the right to adjust the local funding contribution. These changes have not yet been made because other questions have also been raised. We will incorporate all changes at one time if approved by the Board. BACKGROUND: The Sheriffs Office currently participates in the County of Roanoke Pay & Classification plan, under the structure and direction of the Department of Human Resources, per an agreement signed by the Sheriff and approved by resolution number 12892-11 of the Roanoke County Board of Supervisors on January 28, 1992. SUMMARY OF INFORMATION: ~ -- In recent years, there has been increased difficulty in the attempt to incorporate the Commonwealth Compensation Board Pay & Classification Plan with the County of Roanoke's Pay & Classification Plan. Also, furthering the complication was the attempt to amalgamate the Compensation Board policy with the County of Roanoke's Human Resource personnel policies and job descriptions. While the Sheriff is required by statute to employ certain personnel practices, at times, those practices have been and are continuing to be in conflict with County of Roanoke Human Resource personnel policies. It is respectfully requested that the Board of Supervisors consider termination of the subject employment agreement and adopt the proposed resolution. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Th resolution authorizing the County Sheriff. Respectfully submitted, Gerald S. Holt Sheriff e Sheriff recommends approval of the attached Administrator to execute an agreement with the Approved by, Elmer C. odge, Jr. County Administrator ACTION VOTE No Yes Abs Approved () Motion by: Harry C. Nickens motion to Church _ x _ Denied (X) deny recommendation Johnson _ x _ Received () McNamara- x Referred () Minnix _ x To () Nickens _ x cc: File Sheriff Gerald Holt Diane D. Hyatt, Director, Finance Joe Sgroi, Director, Human Resources _~ ., ~j .. / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 RESOLUTION AUTHORIZING THE SHERIFF TO IMPLEMENT A CLASSIFICATION SYSTEM, PAY PLAN AND GRIEVANCE PROCEDURE; APPROPRIATING A BLOCK GRANT FOR SALARY SUPPLEMENTS FOR EMPLOYEES IN THE SHERIFF'S DEPARTMENT; AUTHORIZING THE EXECUTION OF AN AGREEMENT TO ACCOMPLISH THESE PURPOSES; AND RESCINDING PORTIONS OF RESOLUTION 12892-11g BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Sheriff is hereby authorized to develop, implement, and administer a classification system, pay plan and grievance procedure consistent with statutory requirements and the regulation of the state Compensation Board for the employees in the Sheriff's Department. 2. That the employees of the Sheriff's Department will no longer be part of the Roanoke County pay and classification plan and personnel system. 3. That the County Administrator is hereby authorized to execute an agreement with the Sheriff, upon form approved by the County Attorney, to accomplish the purposes of this Resolution. 4. That the block grant for supplements of salaries for employees in the Sheriff's Department shall be appropriated as part of the annual Appropriation Ordinance. 5. That the provisions of Resolution 12892-11.g which are inconsistent with this Resolution are hereby rescinded. 6. That this Resolution shall be effective from and after the fiscal year commencing July 1, 2000. G: WTTORNEI'\PMMWGENDA\Sheriffresolpayplan.res.wpd ~~! AGREEMENT REGARDING CONSTITUTIONAL OFFICE OF SHERIFF THIS AGREEMENT REGARDING CONSTITUTIONAL OFFICE OF SHERIFF (hereinafter referred to as the "Agreement") is made and entered into by and between GERALD S. HOLT in his capacity as Sheriff for the County of Roanoke, hereinafter "Sheriff', and the COUNTY OF ROANOKE by its Board of Supervisors, hereinafter "County", hereinafter collectively referred to as "the Parties," for the following purposes and with reference to the following: WHEREAS the Sheriff is bound, pursuant to Virginia Code § 14.1-51, to pay his employees salaries in at least the amount set by the State Compensation Board; and WHEREAS such amounts sometimes are at odds with the amounts due such employees under the County pay plan; and WHEREAS the Parties wish to allow the Sheriff, as a duly elected constitutional officer, to implement his own classification system, pay plan, and grievance procedure; WHEREAS the Parties wish to continue to provide professional and outstanding service to the community, to the court system, and in the administration of the j ail; WHEREAS Virginia Code § 14.1-11.4 authorizes the County, in its discretion, to supplement the compensation of constitutional officers and their employees in such amounts as it may deem expedient; and WHEREAS the Board of Supervisors finds that it is in the best interests of the County; NOW THEREFORE, in consideration of the mutual promises contained herein, the undersigned agree as follows: ~-/ 1. The Sheriff shall develop, implement, and administer his own classification system, pay plan and grievance procedure consistent with statutory requirements and the Compensation Board. 2. The Sheriff will continue to provide services at the jail for Salem inmates in furtherance of the contract between the County and the City of Salem. 3. The County will continue to supplement the pay of the Sheriff and his employees by providing a block grant to the Sheriff to be distributed to the Sheriff and his employees. The block grant shall be in an amount comparable to previous supplements with consideration given to County employee salary and benefit increases. Such block grant is subject to future appropriations and will be determined at the beginning of each fiscal year and will be appropriated on a quarterly basis with distributions monitored by the County Finance Department. The County Finance Department may audit such distributions at the discretion of the Board of Supervisors. 4. The Sheriff and his employees shall receive life insurance, workers' compensation insurance and health insurance benefits available to County employees, and the County will administer such benefits, maintain records of the same, and maintain personnel records. S. The Sheriff and his employees, in order to be consistent with the courts, will follow state holidays and holidays as declared by the Governor. 6. The Sheriff will implement and administer policies regarding leave and grievances for his employees in accordance with state and federal law. 7. The Sheriff and his employees shall continue to participate in the Virginia Retirement System (VRS) and the Law Enforcement Officer, Firefighters and Sheriffs Program 2 ,' ~ ~ ~ -" (CEOs), and the County shall make contributions on behalf of the Sheriff and his employees in the same manner as the County makes contributions on behalf of.its employees. 8. Nothing in this Agreement changes the at-will nature of the employment of the Sheriff's employees and all such employees serve at the discretion of the Sheriff. 9. This Agreement shall continue in full force and effect until terminated by either of the Parties through written notice to the other party given at least thirty (30) days before the effective date of such termination. 10. This Agreement represents the entire agreement between the Sheriff and the County and supersedes all prior agreements. This Agreement maybe amended only by written instrument executed by both the Sheriff and the County. IN WITNESS WHEREOF, the Parties have executed this Agreement on this day of 2000. ATTEST: GERALD S. HOLT, SHERIFF OF ROANOKE COUNTY ATTEST: Approved as to form and execution: County Attorney COUNTY OF ROANOKE By 3 Its a _ i, r ~ ~ ~~_.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 RESOLUTION 052300-9 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, AUTHORIZING AND APPROVING THE ISSUANCE AND SALE OF THE COUNTY OF ROANOKE, VIRGINIA, WATER REVENUE BOND, SERIES 20006, IN THE MAXIMUM PRINCIPAL AMOUNT OF $820,000, AND SETTING FORTH THE FORM, DETAILS AND PROVISIONS FOR THE PAYMENT THEREOF RECITALS A. The Board of Supervisors (the "Board") of the County of Roanoke, Virginia (the "County") has determined that it is necessary and desirable to issue its Water Revenue Bond, Series 20006, in the maximum principal amount of $820,000 (the "Bond"), and to use the proceeds thereof, along with other available funds, if any, to (i) finance the costs of certain capital improvements to the County's water system incurred in connection with the extension of the water system to the Little Brushy Mountain community and (ii) pay the costs of issuance of the Bond (the "Project"). B. On May 23, 2000, the Board held a public hearing on the issuance of the Bond in accordance with the requirements of Section 15.2-2606 of the Code of Virginia of 1950, as amended (the "Virginia Code"). C. The Bond will be sold by the County to the Virginia Water Supply Revolving Fund (the "Fund"), acting by and through the Virginia Resources Authority, pursuant to the terms of a Financing Agreement (the "Financing Agreement") between the County and the Fund, to be dated as of a date specified by the Fund. D. The Bond will be issued as "Parity Indebtedness" as defined in the Master Indenture of Trust dated as of October 1, 1991 (as amended and supplemented, the "Indenture"), between the County and Crestar Bank, as Trustee. The Bond will be secured by a pledge of the revenues (as more particularly defined in the Financing Agreement, the "Revenues") derived by the County from the ownership and operation of its water system (as more particularly defined in the Financing Agreement, the "System"). The Bond will be secured on parity with the County's outstanding Bonds (as defined in the Indenture) and Parity Indebtedness with respect to the pledge of Revenues, but will not be secured by the Debt Service Reserve Fund created pursuant to the Indenture. E. The foregoing arrangements will be reflected in the Financing Agreement, a form of which has been presented to this meeting and filed with the County's documents. 1 NOW, THEREFORE, be it resolved by the Board of Supervisors of the County of Roanoke, Virginia that: 1. Election to Proceed Under Public Finance Act of 1991. The Board hereby elects to issue the Bond under the provisions of the Public Finance Act of 1991, Chapter 26, Title 15.2 of the Virginia Code (the "Public Finance Act") without regard to the requirements, restrictions or other provisions contained in the Charter of the County. 2. Authorization of Bond and Use of Proceeds. The Board hereby finds and determines that it is advisable and in the best interest of the County to contract a debt and to issue the Bond in the maximum principal amount of $820,000, and to award and sell the Bond to the Fund, all pursuant to the Public Finance Act and the terms of this Resolution and the Financing Agreement. Such issuance, award and sale of the Bond ~~ are hereby authorized and approved. The Bond shall be known as the County of Roanoke, Virginia, Water Revenue Bond, Series 20006." The proceeds from the issuance and sale of the Bond shall be used, together with other available funds, if any, to pay the costs of the Project. 3. Details of Bond. The Bond shall be issued as a single bond in fully registered form and shall be dated the date of its issuance and delivery. The County Administrator is authorized and directed to determine and approve all of the other final details of the Bond, including without limitation, the maximum principal amount authorized to be advanced thereunder, the interest rate, the maturity or payment dates and amounts and the final maturity date; provided, however, that (i) the maximum principal amount authorized to be advanced under the Bond shall not exceed $820,000, (ii) the interest rate on the Bond shall not exceed three percent (3%) per annum, (iii) the Bond shall have a substantially level maturity or payment schedule from and after the date on which the first payment of principal is due thereunder, and (iv) the final maturity date of the Bond shall be no later than December 31, 2025. The County Administrator's approval of such details shall be evidenced conclusively by the due execution and delivery to the Fund of the Bond on the County's behalf. 4. Pledge of Revenues. The Bond shall be a limited obligation of the County and, except to the extent payable from the proceeds of the sale of the Bond or the income, if any, derived from the investment thereof, is payable exclusively from the Revenues of the System which the County hereby pledges to the payment of the principal of and interest on the Bond pursuant to the terms of the Financing Agreement. The Bond will be issued as Parity Indebtedness as defined in the Indenture, and will be secured on parity with the County's outstanding Bonds (as defined in the Indenture) and Parity Indebtedness with respect to the pledge of Revenues, but will not be secured by the Debt Service Reserve Fund created pursuant to the Indenture. Neither the Commonwealth of Virginia nor any of its political subdivisions, including the County, shall be obligated to pay the principal of or interest on the Bond or other costs incident to it except from the revenues and any other money or property pledged for such purpose, and neither the faith and credit nor the taxing power of the Commonwealth of 2 Virginia or any of its political subdivisions, including the County, is pledged to the payment of the principal of or interest on the Bond or other costs incident to it. The issuance of the Bond does not directly, indirectly or contingently obligate the Commonwealth of Virginia or any of its political subdivisions, including the County, to levy any taxes for the payment of the Bond. 5. Form of Bond. The Bond shall be in substantially the form attached as Exhibit A to the Financing Agreement, with such variations, insertions or deletions as may be approved by the Chairman of the Board (the "Chairman") or the Vice Chairman of the Board (the "Vice Chairman"). There may be endorsed on the Bond such legend or text as may be necessary or appropriate to conform to any applicable rules and regulations of any governmental authority or any usage or requirement of law with respect thereto. 6. Evidence of Approval. The Chairman's or Vice Chairman's approval or determination of all of the details and provisions of the Bond that he has been authorized and/or directed to approve under this Resolution shall be evidenced conclusively by his execution and delivery of the Bond on the County's behalf. 7. Redemption of Bond. The Bond shall be subject to optional redemption at the direction of the County, without penalty or premium, in whole or in part, at any time, upon the terms set forth in the Bond and the Financing Agreement. 8. Execution and Delivery of Bond. The Chairman or Vice Chairman is authorized and directed to execute the Bond. The Clerk of the Board (the "Clerk") or the Deputy Clerk of the Board (the "Deputy Clerk") is authorized and directed to affix the seal of the County to the executed Bond and to attest it and then to deliver the Bond or cause the Bond to be delivered to the Fund upon payment of the first principal advance thereunder. An authorized representative of the Fund shall enter the amount and date of each principal advance as provided in the Certificate of Advances attached to the Bond when the proceeds of such advance are delivered to the County. 9. Registration. Transfer and Exchange. The Board appoints the Director of Finance as its registrar and transfer agent to keep books for the registration and transfer of the Bond and to make such registrations and transfers on such books under such reasonable regulations as the County may prescribe. Upon surrender for transfer or exchange of the Bond at the office of the Director of Finance, the County shall cause the execution and delivery in the name of the transferee or registered owner, as applicable, of a new Bond for a principal amount equal to the Bond surrendered and of the same date and tenor as the Bond surrendered, subject in each case to such reasonable regulations as the County may prescribe. If surrendered for transfer, exchange, redemption or payment, the Bond shall be accompanied by a written instrument or instruments of transfer or authorization for exchange, in form and substance reasonably satisfactory to the Director of Finance, 3 duly executed by the registered owner or by his or her duly authorized attorney-in-fact or legal representative. A new Bond delivered upon any transfer or exchange shall be a valid limited obligation of the County, evidencing the same debt as the Bond surrendered and shall be entitled to all of the security and benefits of this Resolution to the same extent as the Bond surrendered. 10. Charges for Exchange or Transfer. No charge shall be made for any exchange or transfer of the Bond, but the Director of Finance may require payment by the holder of the Bond of a sum sufficient to cover any tax or any other governmental charge that may be imposed in relation thereto. 11. Mutilated, Lost, Stolen or Destroyed Bond. If the Bond has been mutilated, lost, stolen or destroyed, the County shall execute and deliver a new Bond of like date and tenor in exchange and substitution for, and upon delivery to the Director of Finance and cancellation of, such mutilated Bond, or in lieu of and in substitution for such lost, stolen or destroyed Bond; provided, however, that the County shall execute, authenticate and deliver a new Bond only if its registered owner has paid the reasonable expenses and charges of the County in connection therewith and, in the case of a lost, stolen or destroyed Bond (i) has filed with the Director of Finance evidence satisfactory to him or her that such Bond was lost, stolen or destroyed and that the holder of the Bond was its registered owner and (ii) has furnished to the County indemnity satisfactory to the Director of Finance. If the Bond has matured, instead of issuing a new Bond, the County may pay the Bond without surrender upon receipt of the aforesaid evidence and indemnity. 12. Approval of Financing Agreement. The Financing Agreement is approved in substantially the form presented to this meeting, with such changes, insertions or omissions as may be approved by the Chairman or Vice Chairman, whose approval shall be evidenced conclusively by the execution and delivery of the Financing Agreement on the County's behalf, and the Chairman or Vice Chairman is authorized to complete the Financing Agreement with the final terms and details of the Bond as determined pursuant to paragraph 3. The Chairman or Vice Chairman is authorized to execute and deliver the Financing Agreement and such other documents and certificates as such officer may consider necessary in connection therewith. 13. Further Actions: Authorized Representative. The Chairman, the County Administrator and the Director of Finance and such officers and agents of the County as may be designated by any of them are authorized and directed to take such further actions as they deem necessary regarding the issuance and sale of the Bond and the execution, delivery and performance of the Financing Agreement, including, without limitation, the execution and delivery of closing documents and certificates. All such actions previously taken by such officers and agents are ratified and confirmed. 4 The Chairman, County Administrator and the Director of Finance are designated the County's Authorized Representatives for purposes of the Financing Agreement. 14. Filing of Resolution. The County Attorney is authorized and directed to file a certified copy of this Resolution with the Circuit Court of the County of Roanoke, Virginia, pursuant to Sections 15.2-2607 and 15.2-2627 of the Virginia Code. 15. Effective Date. This Resolution shall take effect immediately. ADOPTED this 23~d day of May, 2000. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney 5 ACTION NO. ITEM NUMBER / - /'~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 AGENDA ITEM: Public Hearing and Adoption of Resolution Authorizing the Issuance of Revenue Bonds to Finance $820,000 in Water System Improvements to the Little Brushy Mountain Community COUNTY ADMINISTRATOR'S COMMENTS: ~~ BACKGROUND: On March 23, 1999 the Board of Supervisors approved the construction of water improvements in the Little Brushy Mountain Community. This project was approved under the Citizen Participation Program where the citizens in the area participate in the cost of the project. The County was able to qualify for a loan from the Drinking Water State Revolving Fund Program at an interest rate of 3%. This allowed us to pass on this 3% financing to the participating property owners. SUMMARY OF INFORMATION: The loan from the Drinking Water State Revolving Fund Program which will be sold as a bond on parity with the County's existing water revenue bonds. Part of the closing procedures require a public hearing and the adoption of the attached resolution showing the Board of Supervisors support for this borrowing. FISCAL IMPACT: The bonds will be paid back over a twenty year period at a 3% interest rate. This will be an annual debt service payment of $55,850. This amount has been included in the FY 2000-01 budget. STAFF RECOMMENDATION: At the conclusion of the public hearing staff recommends adopting the attached resolution approving the issuance of up to $820,000 in revenue bonds to finance the water system improvements to the Little Brushy Mountain Community. SUBMITTED BY: ,c.cv~-+~2~ .~ . Diane D. Hyatt Director of Finance APPROVED: ~~~~ Elmer C. Hodge County Administrator M:\FINANCE\COMMON\BOARD\5-23-OOc.wpd May 16, 2000 7= / a. Approved () Denied ( ) Received ( ) Referred ( ) To ( ) McNamara Church Johnson Minnix Nickens No Yes Abs M:\FINANCE\COMMON\BOARD\5-23-OOc.wpd May 16, 2000 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS ~ ~ t~... OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, AUTHORIZING AND APPROVING THE ISSUANCE AND SALE OF THE COUNTY OF ROANOKE, VIRGINIA, WATER REVENUE BOND, SERIES 2000B, IN THE MAXIMUM PRINCIPAL AMOUNT OF $820,000, AND SETTING FORTH THE FORM, DETAILS AND PROVISIONS FOR THE PAYMENT THEREOF RECITALS A. The Board of Supervisors (the "Board") of the County of Roanoke, Virginia (the "County") has determined that it is necessary and desirable to issue its Water Revenue Bond, Series 2000B, in the maximum principal amount of $820,000 (the "Bond"), and to use the proceeds thereof, along with other available funds, if any, to (i) finance the costs of certain capital improvements to the County's water system incurred in connection with the extension of the water system to the Little Brushy Mountain community and (ii) pay the costs of issuance of the Bond (the "Project"). B. On May 23, 2000, the Board held a public hearing on the issuance of the Bond in accordance with the requirements of Section 15.2-2606 of the Code of Virginia of 1950, as amended (the "Virginia Code"). C. The Bond will be sold by the County to the Virginia Water Supply Revolving Fund (the "Fund"), acting by and through the Virginia Resources Authority, pursuant to the terms of a Financing Agreement (the "Financing Agreement") between the County and the Fund, to be dated as of a date specified by the Fund. D. The Bond will be issued as "Parity Indebtedness" as defined in the Master Indenture of Trust dated as of October 1, 1991 (as amended and supplemented, the "Indenture"), between the County and Crestar Bank, as Trustee. The Bond will be secured by a pledge of the revenues (as more particularly defined in the Financing Agreement, the "Revenues") derived by the County from the ownership and operation of its water system (as more particularly defined in the Financing Agreement, the "System"). The Bond will be secured on parity with the County's outstanding Bonds (as defined in the Indenture) and Parity Indebtedness with respect to the pledge of Revenues, but will not be secured by the Debt Service Reserve Fund created pursuant to the Indenture. E. The foregoing arrangements will be reflected in the Financing Agreement, a form of which has been presented to this meeting and filed with the County's documents. NOW, THEREFORE, be it resolved by the Board of Supervisors of the County of Roanoke, Virginia that: -1- 1 - f ~. 1. Election to Proceed Under Public Finance Act of 1991. The Board hereby elects to issue the Bond under the provisions of the Public Finance Act of 1991, Chapter 26, Title 15.2 of the Virginia Code (the "Public Finance Act") without regard to the requirements, restrictions or other provisions contained in the Charter of the County. 2. Authorization of Bond and Use of Proceeds. The Board hereby finds and determines that it is advisable and in the best interest of the County to contract a debt and to issue the Bond in the maximum principal amount of $820,000, and to award and sell the Bond to the Fund, all pursuant to the Public Finance Act and the terms of this Resolution and the Financing Agreement. Such issuance, award and sale of the Bond are hereby authorized and approved. The Bond shall be known as the "County of Roanoke, Virginia, Water Revenue Bond, Series 2000B." The proceeds from the issuance and sale of the Bond shall be used, together with other available funds, if any, to pay the costs of the Project. 3. Details of Bond. The Bond shall be issued as a single bond in fully registered form and shall be dated the date of its issuance and delivery. The County Administrator is authorized and directed to determine and approve all of the other final details of the Bond, including without limitation, the maximum principal amount authorized to be advanced thereunder, the interest rate, the maturity or payment dates and amounts and the final maturity date; provided, however, that (i) the maximum principal amount authorized to be advanced under the Bond shall not exceed $820,000, (ii) the interest rate on the Bond shall not exceed three percent (3%) per annum, (iii) the Bond shall have a substantially level maturity or payment schedule from and after the date on which the first payment of principal is due thereunder, and (iv) the final maturity date of the Bond shall be no later than December 31, 2025. The County Administrator's approval of such details shall be evidenced conclusively by the due execution and delivery to the Fund of the Bond on the County's behalf. 4. Pledge of Revenues. The Bond shall be a limited obligation of the County and, except to the extent payable from the proceeds of the sale of the Bond or the income, if any, derived from the investment thereof, is payable exclusively from the Revenues of the System which the County hereby pledges to the payment of the principal of and interest on the Bond pursuant to the terms of the Financing Agreement. The Bond will be issued as Parity Indebtedness as defined in the Indenture, and will be secured on parity with the County's outstanding Bonds (as defined in the Indenture) and Parity Indebtedness with respect to the pledge of Revenues, but will not be secured by the Debt Service Reserve Fund created pursuant to the Indenture. Neither the Commonwealth of Virginia nor any of its political subdivisions, including the County, shall be obligated to pay the principal of or interest on the Bond or other costs incident to it except from the revenues and any other money or property pledged for such purpose, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia or any of its political subdivisions, including the County, is pledged to the payment of the principal of or interest on the Bond or other costs incident to it. The issuance of the Bond does not directly, indirectly or contingently obligate the Commonwealth of Virginia or any of its political subdivisions, including the County, to levy any taxes for the payment of the Bond. 5. Form of Bond. The Bond shall be in substantially the form attached as Exhibit A to the Financing Agreement, with such variations, insertions or deletions as maybe approved by the Chairman of the Board (the "Chairman") or the Vice Chairman of the Board (the "Vice -2- / ~„, Chairman"). There maybe endorsed on the Bond such legend or text as may be necessary or appropriate to conform to any applicable rules and regulations of any governmental authority or any usage or requirement of law with respect thereto. 6. Evidence of Approval. The Chairman's or Vice Chairman's approval or determination of all of the details and provisions of the Bond that he has been authorized and/or directed to approve under this Resolution shall be evidenced conclusively by his execution and delivery of the Bond on the County's behalf. 7. Redemption of Bond. The Bond shall be subject to optional redemption at the direction of the County, without penalty or premium, in whole or in part, at any time, upon the terms set forth in the Bond and the Financing Agreement. 8. Execution and Delivery of Bond. The Chairman or Vice Chairman is authorized and directed to execute the Bond. The Clerk of the Board (the "Clerk") or the Deputy Clerk of the Board (the "Deputy Clerk") is authorized and directed to affix the seal of the County to the executed Bond and to attest it and then to deliver the Bond or cause the Bond to be delivered to the Fund upon payment of the first principal advance thereunder. An authorized representative of the Fund shall enter the amount and date of each principal advance as provided in the Certificate of Advances attached to the Bond when the proceeds of such advance are delivered to the County. 9. Registration, Transfer and Exchange. The Board appoints the Director of Finance as its registrar and transfer agent to keep books for the registration and transfer of the Bond and to make such registrations and transfers on such books under such reasonable regulations as the County may prescribe. Upon surrender for transfer or exchange of the Bond at the office of the Director of Finance, the County shall cause the execution and delivery in the name of the transferee or registered owner, as applicable, of a new Bond for a principal amount equal to the Bond surrendered and of the same date and tenor as the Bond surrendered, subject in each case to such reasonable regulations as the County may prescribe. If surrendered for transfer, exchange, redemption or payment, the Bond shall be accompanied by a written instrument or instruments of transfer or authorization for exchange, in form and substance reasonably satisfactory to the Director of Finance, duly executed by the registered owner or by his or her duly authorized attorney-in-fact or legal representative. A new Bond delivered upon any transfer or exchange shall be a valid limited obligation of the County, evidencing the same debt as the Bond surrendered and shall be entitled to all of the security and benefits of this Resolution to the same extent as the Bond surrendered. 10. Charges for Exchange or Transfer. No charge shall be made for any exchange or transfer of the Bond, but the Director of Finance may require payment by the holder of the Bond of a sum sufficient to cover any tax or any other governmental charge that maybe imposed in relation thereto. 11. Mutilated, Lost, Stolen or Destroyed Bond. If the Bond has been mutilated, lost, stolen or destroyed, the County shall execute and deliver a new Bond of like date and tenor -3- " 1 Q... in exchange and substitution for, and upon delivery to the Director of Finance and cancellation of, such mutilated Bond, or in lieu of and in substitution for such lost, stolen or destroyed Bond; provided, however, that the County shall execute, authenticate and deliver a new Bond only if its registered owner has paid the reasonable expenses and charges of the County in connection therewith and, in the case of a lost, stolen or destroyed Bond (i) has filed with the Director of Finance evidence satisfactory to him or her that such Bond was lost, stolen or destroyed and that the holder of the Bond was its registered owner and (ii) has furnished to the County indemnity satisfactory to the Director of Finance. If the Bond has matured, instead of issuing a new Bond, the County may pay the Bond without surrender upon receipt of the aforesaid evidence and indemnity. 12. Approval of Financing Agreement. The Financing Agreement is approved in substantially the form presented to this meeting, with such changes, insertions or omissions as maybe approved by the Chairman or Vice Chairman, whose approval shall be evidenced conclusively by the execution and delivery of the Financing Agreement on the County's behalf, and the Chairman or Vice Chairman is authorized to complete the Financing Agreement with the final terms and details of the Bond as determined pursuant to paragraph 3. The Chairman or Vice Chairman is authorized to execute and deliver the Financing Agreement and such other documents and certificates as such officer may consider necessary in connection therewith. 13. Further Actions; Authorized Representative. The Chairman, the County Administrator and the Director of Finance and such officers and agents of the County as maybe designated by any of them are authorized and directed to take such further actions as they deem necessary regarding the issuance and sale of the Bond and the execution, delivery and performance of the Financing Agreement, including, without limitation, the execution and delivery of closing documents and certificates. All such actions previously taken by such officers and agents are ratified and confirmed. The Chairman, County Administrator and the Director of Finance are designated the County's Authorized Representatives for purposes of the Financing Agreement. 14. Filing of Resolution. The County Attorney is authorized and directed to file a certified copy of this Resolution with the Circuit Court of the County of Roanoke, Virginia, pursuant to Sections 15.2-2607 and 15.2-2627 of the Virginia Code. 15. Effective Date. This Resolution shall take effect immediately. -4- l +R,. Adopted this day of , 2000 Chairman Clerk \\FIN\26898.2 -5- EXHIBIT A FORM OF BOND UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF ROANOKE, VIRGINIA WATER REVENUE BOND, SERIES 2000B INTEREST RATE 3.0% REGISTERED OWNER: PRINCIPAL AMOUNT: MATURITY DATE DATED DATE 2000 VIRGINIA WATER SUPPLY REVOLVING FUND EIGHT HUNDRED TWENTY THOUSAND AND 00/100 DOLLARS ($820,000) The COUNTY OF ROANOKE, VIRGINIA, a political subdivision of the Commonwealth of Virginia (the "County"), for value received, promises to pay, solely from the revenues and other property pledged to the payment of this Bond, to the registered owner of this Bond or legal representative, the principal sum stated above, together with interest thereon at the annual rate stated above, as set forth below. This Bond shall be payable as follows. Interest only on amounts disbursed under this Bond shall be due and payable on .Commencing ,and continuing semi-annually thereafter on 1 and 1 in each year, the principal of and interest on this Bond shall be payable in equal installments of $ , with a final installment of $ due and payable on ,when, if not sooner paid, all amounts due hereunder shall be due and payable in full. Each installment shall be applied first to the interest due and payable on this Bond, and then to the principal. If principal advances up to $820,000 are not made, the principal amount due on this Bond shall not include the unadvanced amount and shall be reduced as provided in the Financing Agreement (as defined below). If any installment of principal of and interest on this Bond is not paid to the registered owner of this Bond within ten days after its due date, the County shall pay to the registered owner of this Bond a late payment charge in an amount equal to five percent of the overdue installment. The principal of and interest on this Bond are payable in lawful money of the United States. The principal balance of this Bond shall be equal to the principal amount stated above, less the aggregate amount of the payments and any prepayments of principal which may have -1- ~~ ~~ been made on this Bond. No notation is required to be made on this Bond of the payment or prepayment of principal. HENCE, THE FACE AMOUNT OF THIS BOND MAY EXCEED THE PRINCIPAL SUM REMAINING OUTSTANDING AND DUE HEREUNDER. The issuance of this Bond has been duly authorized by the Board of Supervisors of the County by a resolution adopted May 23, 2000 (the "Resolution"), and is issued for the purpose of financing the Project (as defined in the Resolution). This Bond is a limited obligation of the County and, except to the extent payable from the proceeds of the sale of the Bond or the income, if any, derived from the investment thereof, is payable exclusively from the revenues (as more particularly defined in the Financing Agreement, the "Revenues") derived by the County from the ownership and operation of its water system (as more particularly defined in the Financing Agreement, the "System"). This Bond has been issued as "Parity Indebtedness" as defined in the Master Indenture of Trust dated as of October 1, 1991 (as amended and supplemented, the "Indenture"), between the County and Crestar Bank, as Trustee. This Bond will be secured on parity with the County's outstanding $59,731,873.75 Water System Revenue Bonds, Series 1991 (the "1991 Bonds"), and $207,000 Water Revenue Bond, Series 2000A (the " 2000A Bond"), with respect to the pledge of Revenues, but will not be secured by the Debt Service Reserve Fund created pursuant to the Indenture. NEITHER THE COMMONWEALTH OF VIRGINIA NOR ANY OF ITS POLITICAL SUBDIVISIONS, INCLUDING THE COUNTY, SHALL BE OBLIGATED TO PAY THE PRINCIPAL OF OR INTEREST ON THIS BOND OR THE OTHER COSTS INCIDENT TO IT EXCEPT FROM THE REVENUES AND ANY OTHER MONEY OR PROPERTY PLEDGED FOR SUCH PURPOSE, AND NEITHER THE FAITH AND CREDIT NOR THE TAXING POWER OF THE COMMONWEALTH OF VIRGINIA OR ANY OF ITS POLITICAL SUBDIVISIONS, INCLUDING THE COUNTY, IS PLEDGED TO THE PAYMENT OF THE PRINCIPAL OF OR INTEREST ON THIS BOND OR OTHER COSTS INCIDENT TO IT. THE ISSUANCE OF THIS BOND DOES NOT DIRECTLY, INDIRECTLY OR CONTINGENTLY OBLIGATE THE COMMONWEALTH OF VIRGINIA OR ANY OF ITS POLITICAL SUBDIVISIONS, INCLUDING THE COUNTY, TO LEVY ANY TAXES FOR THE PAYMENT OF THIS BOND. This Bond is issued pursuant to the terms of the Resolution, a Financing Agreement dated as of , 2000 (the "Financing Agreement"), between the County and the Fund, acting by and through the Virginia Resources Authority, to evidence a loan by the Fund to the County, the Constitution and statutes of the Commonwealth of Virginia, including the Public Finance Act of 1991, Chapter 26, Title 15.2 of the Code of Virginia of 1950, as amended. The obligations of the County under this Bond shall terminate when all amounts due and to become due pursuant to this Bond have been paid in full. The County may issue additional bonds ranking on a parity with this Bond, the 1991 Bonds and the 2000A Bond with respect to the pledge of the Revenues under the terms of the Financing Agreement and the Indenture. This Bond is subject to prepayment at the option of the County in whole or in part, without penalty, at any time, upon not less than ten days written notice to the Virginia Resources Authority, in accordance with the terms of the Financing Agreement. -2- ~~: ~ ~ If an Event of Default (as defined in the Financing Agreement) occurs, the principal of this Bond maybe declared immediately due and payable by the registered owner of this Bond by written notice to the County, as provided in the Financing Agreement. This Bond maybe transferred only by an assignment duly executed by the registered owner hereof or such owner's attorney or legal representative in form satisfactory to the Director of Finance, as registrar. Such transfer shall be made in the registration books kept by the Director of Finance, as registrar, upon presentation and surrender hereof. It is hereby certified and recited that all acts, conditions and things required by the Constitution and statutes of the Commonwealth of Virginia to happen, exist or be performed precedent to the issuance of this Bond have happened, exist or been performed in due time, form and manner as so required and that the indebtedness evidenced by this Bond is within every debt and other limit prescribed by the Constitution and statutes of the Commonwealth of Virginia. IN WITNESS WHEREOF, the Board of Supervisors of the County of Roanoke, Virginia, has caused this Bond to be signed by the Chairman of the Board of Supervisors, the County's seal to be affixed and attested by the signature of the Clerk of the Board of Supervisors and this Bond to be dated the Dated Date. COUNTY OF ROANOKE, VIRGINIA By: Chairman, Board of Supervisors of the County of Roanoke, Virginia [SEAL] ATTEST: Clerk, Board of Supervisors of the County of Roanoke, Virginia -3- Certificate of Advances ~~ The principal sum payable under this Bond, not to exceed $820,000, shall be an amount equal to the aggregate of all principal advances noted hereunder. The aggregate amount of all principal advances under this Bond shall be certified by an authorized representative of the registered owner of this Bond. Amount Date Authorized Signature 2000 -4- /~... ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto (PLEASE PRINT OR TYPEWRITE NAME AND ADDRESS, INCLUDING ZIP CODE OF ASSIGNEE.) PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: the within Bond and does hereby irrevocably constitute and appoint attorney, to transfer said Bond on the books kept for registration of said Bond, with full power of substitution in the premises. Dated: Signature Guaranteed: (NOTICE: Signature(s) must be guaranteed by an Eligible Guarantor Institution such as a Commercial Bank, Trust Company, Securities Broker/Dealer, Credit Union or Savings Association which is a member of a medallion program approved by The Securities Association, Inc.) \\FIN\26889.1 Registered Owner (Notice: The signature above must correspond with the name of the Registered Owner as it appears on the books kept for registration of this Bond in every particular, without alteration or change.) -5- ,.,~... ~.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 RESOLUTION 052300-10 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, AUTHORIZING AND APPROVING THE ISSUANCE AND SALE OF THE COUNTY OF ROANOKE, VIRGINIA, WATER REVENUE BOND, SERIES 2000A, IN THE MAXIMUM PRINCIPAL AMOUNT OF $207,000, AND SETTING FORTH THE FORM, DETAILS AND PROVISIONS FOR THE PAYMENT THEREOF RECITALS A. The Board of Supervisors (the "Board") of the County of Roanoke, Virginia (the "County") has determined that it is necessary and desirable to issue its Water Revenue Bond, Series 2000A, in the maximum principal amount of $207,000 (the "Bond"), and to use the proceeds thereof, along with other available funds, if any, to (i) finance the costs of certain capital improvements to the County's water system incurred in connection with the extension of the water system to the Clearbrook Lane community and (ii) pay the costs of issuance of the Bond (the "Project"). B. On May 23, 2000, the Board held a public hearing on the issuance of the Bond in accordance with the requirements of Section 15.2-2606 of the Code of Virginia of 1950, as amended (the "Virginia Code"). C. The Bond will be sold by the County to the Virginia Water Supply Revolving Fund (the "Fund"), acting by and through the Virginia Resources Authority, pursuant to the terms of a Financing Agreement (the "Financing Agreement") between the County and the Fund, to be dated as of a date specified by the Fund. D. The Bond will be issued as "Parity Indebtedness" as defined in the Master Indenture of Trust dated as of October 1, 1991 (as amended and supplemented, the "Indenture"), between the County and Crestar Bank, as Trustee. The Bond will be secured by a pledge of the revenues (as more particularly defined in the Financing Agreement, the "Revenues") derived by the County from the ownership and operation of its water system (as more particularly defined in the Financing Agreement, the "System"). The Bond will be secured on parity with the County's outstanding Bonds (as defined in the Indenture) and Parity Indebtedness with respect to the pledge of Revenues, but will not be secured by the Debt Service Reserve Fund created pursuant to the Indenture. E. The foregoing arrangements will be reflected in the Financing Agreement, a form of which has been presented to this meeting and filed with the County's documents. NOW, THEREFORE, be it resolved by the Board of Supervisors of the County of Roanoke, Virginia that: 1. Election to Proceed Under Public Finance Act of 1991. The Board hereby elects to issue the Bond under the provisions of the Public Finance Act of 1991, Chapter 26, Title 15.2 of the Virginia Code (the "Public Finance Act") without regard to the requirements, restrictions or other provisions contained in the Charter of the County. 2. Authorization of Bond and Use of Proceeds. The Board hereby finds and determines that it is advisable and in the best interest of the County to contract a debt and to issue the Bond in the maximum principal amount of $207,000, and to award and sell the Bond to the Fund, all pursuant to the Public Finance Act and the terms of this Resolution and the Financing Agreement. Such issuance, award and sale of the Bond are hereby authorized and approved. The Bond shall be known as the "County of Roanoke, Virginia, Water Revenue Bond, Series 2000A." The proceeds from the issuance and sale of the Bond shall be used, together with other available funds, if any, to pay the costs of the Project. 3. Details of Bond. The Bond shall be issued as a single bond in fully registered form and shall be dated the date of its issuance and delivery. The County Administrator is authorized and directed to determine and approve all of the other final details of the Bond, including without limitation, the maximum principal amount authorized to be advanced thereunder, the interest rate, the maturity or payment dates and amounts and the final maturity date; provided, however, that (i) the maximum principal amount authorized to be advanced under the Bond shall not exceed $207,000, (ii) the interest rate on the Bond shall not exceed four percent (4%) per annum, (iii) the Bond shall have a substantially level maturity or payment schedule from and after the date on which the first payment of principal is due thereunder, and (iv) the final maturity date of the Bond shall be no later than December 31, 2025. The County Administrator's approval of such details shall be evidenced conclusively by the due execution and delivery to the Fund of the Bond on the County's behalf. 4. Pledge of Revenues. The Bond shall be a limited obligation of the County and, except to the extent payable from the proceeds of the sale of the Bond or the income, if any, derived from the investment thereof, is payable exclusively from the Revenues of the System which the County hereby pledges to the payment of the principal of and interest on the Bond pursuant to the terms of the Financing Agreement. The Bond will be issued as Parity Indebtedness as defined in the Indenture, and will be secured on parity with the County's outstanding Bonds (as defined in the Indenture) and Parity Indebtedness with respect to the pledge of Revenues, but will not be secured by the Debt Service Reserve Fund created pursuant to the Indenture. Neither the Commonwealth of Virginia nor any of its political subdivisions, including the County, shall be obligated to pay the principal of or interest on the Bond or other costs incident to it except from the revenues and any other money or property pledged for such purpose, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia or any of its political subdivisions, including the County, is pledged to the payment of the principal of or interest on the Bond or other costs incident to it. The issuance of the Bond does not directly, indirectly or contingently obligate the Commonwealth of Virginia or any of its political subdivisions, including the County, to 2 levy any taxes for the payment of the Bond. 5. Form of Bond. The Bond shall be in substantially the form attached as Exhibit A to the Financing Agreement, with such variations, insertions or deletions as may be approved by the Chairman of the Board (the "Chairman") or the Vice Chairman of the Board (the "Vice Chairman"). There may be endorsed on the Bond such legend or text as may be necessary or appropriate to conform to any applicable rules and regulations of any governmental authority or any usage or requirement of law with respect thereto. 6. Evidence of Approval. The Chairman's or Vice Chairman's approval or determination of all of the details and provisions of the Bond that he has been authorized and/or directed to approve under this Resolution shall be evidenced conclusively by his execution and delivery of the Bond on the County's behalf. 7. Redemption of Bond. The Bond shall be subject to optional redemption at the direction of the County, without penalty or premium, in whole or in part, at any time, upon the terms set forth in the Bond and the Financing Agreement. 8. Execution and Delivery of Bond. The Chairman or Vice Chairman is authorized and directed to execute the Bond. The Clerk of the Board (the "Clerk") or the Deputy Clerk of the Board (the "Deputy Clerk") is authorized and directed to affix the seal of the County to the executed Bond and to attest it and then to deliver the Bond or cause the Bond to be delivered to the Fund upon payment of the first principal advance thereunder. An authorized representative of the Fund shall enter the amount and date of each principal advance as provided in the Certificate of Advances attached to the Bond when the proceeds of such advance are delivered to the County. 9. Registration, Transfer and Exchanue. The Board appoints the Director of Finance as its registrar and transfer agent to keep books for the registration and transfer of the Bond and to make such registrations and transfers on such books under such reasonable regulations as the County may prescribe. Upon surrender for transfer or exchange of the Bond at the office of the Director of Finance, the County shall cause the execution and delivery in the name of the transferee or registered owner, as applicable, of a new Bond for a principal amount equal to the Bond surrendered and of the same date and tenor as the Bond surrendered, subject in each case to such reasonable regulations as the County may prescribe. If surrendered for transfer, exchange, redemption or payment, the Bond shall be accompanied by a written instrument or instruments of transfer or authorization for exchange, inform and substance reasonably satisfactory to the Director of Finance, duly executed by the registered owner or by his or her duly authorized attorney-in-fact or legal representative. A new Bond delivered upon any transfer or exchange shall be a valid limited obligation of the County, evidencing the same debt as the Bond surrendered and shall be entitled to all of the security and benefits of this Resolution to the same extent as the Bond surrendered. 10. Charges for Exchange or Transfer. No charge shall be made for any exchange or transfer of the Bond, but the Director of Finance may require payment by the holder of the Bond of a sum sufficient to cover any tax or any other governmental charge that may be imposed in relation thereto. 11. Mutilated Lost, Stolen or Destroyed Bond. If the Bond has been mutilated, lost, stolen or destroyed, the County shall execute and deliver a new Bond of like date and tenor in exchange and substitution for, and upon delivery to the Director of Finance and cancellation of, such mutilated Bond, or in lieu of and in substitution for such lost, stolen or destroyed Bond; provided, however, that the County shall execute, authenticate and deliver a new Bond only if its registered owner has paid the reasonable expenses and charges of the County in connection therewith and, in the case of a lost, stolen or destroyed Bond (i) has filed with the Director of Finance evidence satisfactory to him or her that such Bond was lost, stolen or destroyed and that the holder of the Bond was its registered owner and (ii) has furnished to the County indemnity satisfactory to the Director of Finance. If the Bond has matured, instead of issuing a new Bond, the County may pay the Bond without surrender upon receipt of the aforesaid evidence and indemnity. 12. Approval of Financing Agreement. The Financing Agreement is approved in substantially the form presented to this meeting, with such changes, insertions or omissions as may be approved by the Chairman or Vice Chairman, whose approval shall be evidenced conclusively by the execution and delivery of the Financing Agreement on the County's behalf, and the Chairman or Vice Chairman is authorized to complete the Financing Agreement with the final terms and details of the Bond as determined pursuant to paragraph 3. The Chairman or Vice Chairman is authorized to execute and deliver the Financing Agreement and such other documents and certificates as such officer may consider necessary in connection therewith. 13. Further Actions: Authorized Representative. The Chairman, the County Administrator and the Director of Finance and such officers and agents of the County as may be designated by any of them are authorized and directed to take such further actions as they deem necessary regarding the issuance and sale of the Bond and the execution, delivery and performance of the Financing Agreement, including, without limitation, the execution and delivery of closing documents and certificates. All such actions previously taken by such officers and agents are ratified and confirmed. The Chairman, County Administrator and the Director of Finance are designated the County's Authorized Representatives for purposes of the Financing Agreement. Filing of Resolution. The County Attorney is authorized and directed to file a certified copy of this Resolution with the Circuit Court of the County of Roanoke, Virginia, pursuant to Sections 15.2-2607 and 15.2-2627 of the Virginia Code. 14. Effective Date. This Resolution shall take effect immediately. ADOPTED this 23~d day of May, 2000. 4 On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Brenda J. Hol n, C C Deputy Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney ACTION NO. / ITEM NUMBER 7- ~ K~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 AGENDA ITEM: Public Hearing and Adoption of Resolution Authorizing the Issuance of Revenue Bonds to Finance $207,000 in Water System Improvements to the Clearbrook Lane Community COUNTY ADMINISTRATOR'S COMMENTS: ~~~ -~ BACKGROUND: On November 9, 1999 the Board of Supervisors approved the construction of water improvements in the Clearbrook Lane Community. This project was approved under the Citizen Participation Program where the citizens in the area participate in the cost of the project. The County was able to qualify for a loan from the Drinking Water State Revolving Fund Program at an interest rate of 4%. This allowed us to pass on this 4% financing to the participating property owners. SUMMARY OF INFORMATION: The loan from the Drinking Water State Revolving Fund Program which will be sold as a bond on parity with the County's existing water revenue bonds. Part of the closing procedures require a public hearing and the adoption of the attached resolution showing the Board of Supervisors support for this borrowing. FISCAL IMPACT: The bonds will be paid back over a twenty year period at a 4% interest rate. This will bean annual debt service payment of $15,389. This amount has been included in the FY 2000-0 l budget. STAFF RECOMMENDATION: At the conclusion of the public hearing staffrecommends adopting the attached resolution approving the issuance of up to $207,000 in revenue bonds to finance the water system improvements to the Clearbrook Lane Community. SUBMITTED BY: APPROVED: Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator M:\FINANCE\COMMON\BOARD\5-23-OOd.wpd May 17, 2000 ~..-.~ 1 Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) McNamara Church Johnson Minnix Nickens No Yes Abs M:\FINANCE\COMMON\BOARD\5-23-OOd.wpd May 17, 2000 T- ~/,~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, AUTHORIZING AND APPROVING THE ISSUANCE AND SALE OF THE COUNTY OF ROANOKE, VIRGINIA, WATER REVENUE BOND, SERIES 2000A, IN THE MAXIMUM PRINCIPAL AMOUNT OF $207,000, AND SETTING FORTH THE FORM, DETAILS AND PROVISIONS FOR THE PAYMENT THEREOF RECITALS A. The Board of Supervisors (the "Board") of the County of Roanoke, Virginia (the "County") has determined that it is necessary and desirable to issue its Water Revenue Bond, Series 2000A, in the maximum principal amount of $207,000 (the "Bond"), and to use the proceeds thereof, along with other available funds, if any, to (i) finance the costs of certain capital improvements to the County's water system incurred in connection with the extension of the water system to the Clearbrook Lane community and (ii) pay the costs of issuance of the Bond (the "Project"). B. On May 23, 2000, the Board held a public hearing on the issuance of the Bond in accordance with the requirements of Section 15.2-2606 of the Code of Virginia of 1950, as amended (the "Virginia Code"). C. The Bond will be sold by the County to the Virginia Water Supply Revolving Fund (the "Fund"), acting by and through the Virginia Resources Authority, pursuant to the terms of a Financing Agreement (the "Financing Agreement") between the County and the Fund, to be dated as of a date specified by the Fund. D. The Bond will be issued as "Parity Indebtedness" as defined in the Master Indenture of Trust dated as of October 1, 1991 (as amended and supplemented, the "Indenture"), between the County and Crestar Bank, as Trustee. The Bond will be secured by a pledge of the revenues (as more particularly defined in the Financing Agreement, the "Revenues") derived by the County from the ownership and operation of its water system (as more particularly defined in the Financing Agreement, the "System"). The Bond will be secured on parity with the County's outstanding Bonds (as defined in the Indenture) and Parity Indebtedness with respect to the pledge of Revenues, but will not be secured by the Debt Service Reserve Fund created pursuant to the Indenture. E. The foregoing arrangements will be reflected in the Financing Agreement, a form of which has been presented to this meeting and filed with the County's documents. NOW, THEREFORE, be it resolved by the Board of Supervisors of the County of Roanoke, Virginia that: -1- ?_ /~ 1. Election to Proceed Under Public Finance Act of 1991. The Board hereby elects to issue the Bond under the provisions of the Public Finance Act of 1991, Chapter 26, Title 15.2 of the Virginia Code (the "Public Finance Act") without regard to the requirements, restrictions or other provisions contained in the Charter of the County. 2. Authorization of Bond and Use of Proceeds. The Board hereby finds and determines that it is advisable and in the best interest of the County to contract a debt and to issue the Bond in the maximum principal amount of $207,000, and to award and sell the Bond to the Fund, all pursuant to the Public Finance Act and the terms of this Resolution and the Financing Agreement. Such issuance, award and sale of the Bond are hereby authorized and approved. The Bond shall be known as the "County of Roanoke, Virginia, Water Revenue Bond, Series 2000A." The proceeds from the issuance and sale of the Bond shall be used, together with other available funds, if any, to pay the costs of the Project. 3. Details of Bond. The Bond shall be issued as a single bond in fully registered form and shall be dated the date of its issuance and delivery. The County Administrator is authorized and directed to determine and approve all of the other final details of the Bond, including without limitation, the maximum principal amount authorized to be advanced thereunder, the interest rate, the maturity or payment dates and amounts and the final maturity date; provided, however, that (i) the maximum principal amount authorized to be advanced under the Bond shall not exceed $207,000, (ii) the interest rate on the Bond shall not exceed four percent (4%) per annum, (iii) the Bond shall have a substantially level maturity or payment schedule from and after the date on which the first payment of principal is due thereunder, and (iv) the final maturity date of the Bond shall be no later than December 31, 2025. The County Administrator's approval of such details shall be evidenced conclusively by the due execution and delivery to the Fund of the Bond on the County's behalf. 4. Pledge of Revenues. The Bond shall be a limited obligation of the County and, except to the extent payable from the proceeds of the sale of the Bond or the income, if any, derived from the investment thereof, is payable exclusively from the Revenues of the System which the County hereby pledges to the payment of the principal of and interest on the Bond pursuant to the terms of the Financing Agreement. The Bond will be issued as Parity Indebtedness as defined in the Indenture, and will be secured on parity with the County's outstanding Bonds (as defined in the Indenture) and Parity Indebtedness with respect to the pledge of Revenues, but will not be secured by the Debt Service Reserve Fund created pursuant to the Indenture. Neither the Commonwealth of Virginia nor any of its political subdivisions, including the County, shall be obligated to pay the principal of or interest on the Bond or other costs incident to it except from the revenues and any other money or property pledged for such purpose, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia or any of its political subdivisions, including the County, is pledged to the payment of the principal of or interest on the Bond or other costs incident to it. The issuance of the Bond does not directly, indirectly or contingently obligate the Commonwealth of Virginia or any of its political subdivisions, including the County, to levy any taxes for the payment of the Bond. 5. Form of Bond. The Bond shall be in substantially the form attached as Exhibit A to the Financing Agreement, with such variations, insertions or deletions as maybe approved by the Chairman of the Board (the "Chairman") or the Vice Chairman of the Board (the "Vice -2- ~r Chairman"). There maybe endorsed on the Bond such legend or text as maybe necessary or appropriate to conform to any applicable rules and regulations of any governmental authority or any usage or requirement of law with respect thereto. 6. Evidence of Approval. The Chairman's or Vice Chairman's approval or determination of all of the details and provisions of the Bond that he has been authorized and/or directed to approve under this Resolution shall be evidenced conclusively by his execution and delivery of the Bond on the County's behalf. 7. Redemption of Bond. The Bond shall be subject to optional redemption at the direction of the County, without penalty or premium, in whole or in part, at any time, upon the terms set forth in the Bond and the Financing Agreement. 8. Execution and Delivery of Bond. The Chairman or Vice Chairman is authorized and directed to execute the Bond. The Clerk of the Board (the "Clerk") or the Deputy Clerk of the Board (the "Deputy Clerk") is authorized and directed to affix the seal of the County to the executed Bond and to attest it and then to deliver the Bond or cause the Bond to be delivered to the Fund upon payment of the first principal advance thereunder. An authorized representative of the Fund shall enter the amount and date of each principal advance as provided in the Certificate of Advances attached to the Bond when the proceeds of such advance are delivered to the County. 9. Registration, Transfer and Exchange. The Board appoints the Director of Finance as its registrar and transfer agent to keep books for the registration and transfer of the Bond and to make such registrations and transfers on such books under such reasonable regulations as the County may prescribe. Upon surrender for transfer or exchange of the Bond at the office of the Director of Finance, the County shall cause the execution and delivery in the name of the transferee or registered owner, as applicable, of a new Bond for a principal amount equal to the Bond surrendered and of the same date and tenor as the Bond surrendered, subject in each case to such reasonable regulations as the County may prescribe. If surrendered for transfer, exchange, redemption or payment, the Bond shall be accompanied by a written instrument or instruments of transfer or authorization for exchange, in form and substance reasonably satisfactory to the Director of Finance, duly executed by the registered owner or by his or her duly authorized attorney-in-fact or legal representative. A new Bond delivered upon any transfer or exchange shall be a valid limited obligation of the County, evidencing the same debt as the Bond surrendered and shall be entitled to all of the security and benefits of this Resolution to the same extent as the Bond surrendered. 10. Charges for Exchange or Transfer. No charge shall be made for any exchange or transfer of the Bond, but the Director of Finance may require payment by the holder of the Bond of a sum sufficient to cover any tax or any other governmental charge that maybe imposed in relation thereto. 11. Mutilated, Lost, Stolen or Destroyed Bond. If the Bond has been mutilated, lost, stolen or destroyed, the County shall execute and deliver a new Bond of like date and tenor -3- T /~ in exchange and substitution for, and upon delivery to the Director of Finance and cancellation of, such mutilated Bond, or in lieu of and in substitution for such lost, stolen or destroyed Bond; provided, however, that the County shall execute, authenticate and deliver a new Bond only if its registered owner has paid the reasonable expenses and charges of the County in connection therewith and, in the case of a lost, stolen or destroyed Bond (i) has filed with the Director of Finance evidence satisfactory to him or her that such Bond was lost, stolen or destroyed and that the holder of the Bond was its registered owner and (ii) has furnished to the County indemnity satisfactory to the Director of Finance. If the Bond has matured, instead of issuing a new Bond, the County may pay the Bond without surrender upon receipt of the aforesaid evidence and indemnity. 12. Approval of Financing Agreement. The Financing Agreement is approved in substantially the form presented to this meeting, with such changes, insertions or omissions as maybe approved by the Chairman or Vice Chairman, whose approval shall be evidenced conclusively by the execution and delivery of the Financing Agreement on the County's behalf, and the Chairman or Vice Chairman is authorized to complete the Financing Agreement with the final terms and details of the Bond as determined pursuant to paragraph 3. The Chairman or Vice Chairman is authorized to execute and deliver the Financing Agreement and such other documents and certificates as such officer may consider necessary in connection therewith. 13. Further Actions; Authorized Representative. The Chairman, the County Administrator and the Director of Finance and such officers and agents of the County as maybe designated by any of them are authorized and directed to take such further actions as they deem necessary regarding the issuance and sale of the Bond and the execution, delivery and performance of the Financing Agreement, including, without limitation, the execution and delivery of closing documents and certificates. All such actions previously taken by such officers and agents are ratified and confirmed. The Chairman, County Administrator and the Director of Finance are designated the County's Authorized Representatives for purposes of the Financing Agreement. 14. Filing of Resolution. The County Attorney is authorized and directed to file a certified copy of this Resolution with the Circuit Court of the County of Roanoke, Virginia, pursuant to Sections 15.2-2607 and 15.2-2627 of the Virginia Code. 15. Effective Date. This Resolution shall take effect immediately. -4- "7_= /~ Adopted this day of , 2000 Chairman Clerk \\FIN~26838.2 -5- ~~= id EXHIBIT A FORM OF BOND UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF ROANOKE, VIRGINIA WATER REVENUE BOND, SERIES 2000A INTEREST RATE 4.0% MATURITY DATE DATED DATE 2000 REGISTERED OWNER: VIRGINIA WATER SUPPLY REVOLVING FUND PRINCIPAL AMOUNT: TWO HUNDRED SEVEN THOUSAND AND 00/100 DOLLARS ($207,000) The COUNTY OF ROANOKE, VIRGINIA, a political subdivision of the Commonwealth of Virginia (the "County"), for value received, promises to pay, solely from the revenues and other property pledged to the payment of this Bond, to the registered owner of this Bond or legal representative, the principal sum stated above, together with interest thereon at the annual rate stated above, as set forth below. This Bond shall be payable as follows. Interest only on amounts disbursed under this Bond shall be due and payable on .Commencing ,and continuing semi-annually thereafter on 1 and 1 in each year, the principal of and interest on this Bond shall be payable in equal installments of $ , with a final installment of $ due and payable on ,when, if not sooner paid, all amounts due hereunder shall be due and payable in full. Each installment shall be applied first to the interest due and payable on this Bond, and then to the principal. If principal advances up to $207,000 are not made, the principal amount due on this Bond shall not include the unadvanced amount and shall be reduced as provided in the Financing Agreement (as defined below). If any installment of principal of and interest on this Bond is not paid to the registered owner of this Bond within ten days after its due date, the County shall pay to the registered owner of this Bond a late payment charge in an amount equal to five percent of the overdue installment. The principal of and interest on this Bond are payable in lawful money of the United States. The principal balance of this Bond shall be equal to the principal amount stated above, less the aggregate amount of the payments and any prepayments of principal which may have -1- ~_ /6 been made on this Bond. No notation is required to be made on this Bond of the payment or prepayment of principal. HENCE, THE FACE AMOUNT OF THIS BOND MAY EXCEED THE PRINCIPAL SUM REMAINING OUTSTANDING AND DUE HEREUNDER. The issuance of this Bond has been duly authorized by the Board of Supervisors of the County by a resolution adopted May 23, 2000 (the "Resolution"), and is issued for the purpose of financing the Project (as defined in the Resolution). This Bond is a limited obligation of the County and, except to the extent payable from the proceeds of the sale of the Bond or the income, if any, derived from the investment thereof, is payable exclusively from the revenues (as more particularly defined in the Financing Agreement, the "Revenues") derived by the County from the ownership and operation of its water system (as more particularly defined in the Financing Agreement, the "System"). This Bond has been issued as "Parity Indebtedness" as defined in the Master Indenture of Trust dated as of October 1, 1991 (as amended and supplemented, the "Indenture"), between the County and Crestar Bank, as Trustee. This Bond will be secured on parity with the County's outstanding $59,731,873.75 Water System Revenue Bonds, Series 1991 (the "1991 Bonds"), and $820,000 Water Revenue Bond, Series 2000B (the " 2000B Bond"), with respect to the pledge of Revenues, but will not be secured by the Debt Service Reserve Fund created pursuant to the Indenture. NEITHER THE COMMONWEALTH OF VIRGINIA NOR ANY OF ITS POLITICAL SUBDIVISIONS, INCLUDING THE COUNTY, SHALL BE OBLIGATED TO PAY THE PRINCIPAL OF OR INTEREST ON THIS BOND OR THE OTHER COSTS INCIDENT TO IT EXCEPT FROM THE REVENUES AND ANY OTHER MONEY OR PROPERTY PLEDGED FOR SUCH PURPOSE, AND NEITHER THE FAITH AND CREDIT NOR THE TAXING POWER OF THE COMMONWEALTH OF VIRGINIA OR ANY OF ITS POLITICAL SUBDIVISIONS, INCLUDING THE COUNTY, IS PLEDGED TO THE PAYMENT OF THE PRINCIPAL OF OR INTEREST ON THIS BOND OR OTHER COSTS INCIDENT TO IT. THE ISSUANCE OF THIS BOND DOES NOT DIRECTLY, INDIRECTLY OR CONTINGENTLY OBLIGATE THE COMMONWEALTH OF VIRGINIA OR ANY OF ITS POLITICAL SUBDIVISIONS, INCLUDING THE COUNTY, TO LEVY ANY TAXES FOR THE PAYMENT OF THIS BOND. This Bond is issued pursuant to the terms of the Resolution, a Financing Agreement dated as of , 2000 (the "Financing Agreement"), between the County and the Fund, acting by and through the Virginia Resources Authority, to evidence a loan by the Fund to the County, the Constitution and statutes of the Commonwealth of Virginia, including the Public Finance Act of 1991, Chapter 26, Title 15.2 of the Code of Virginia of 1950, as amended. The obligations of the County under this Bond shall terminate when all amounts due and to become due pursuant to this Bond have been paid in full. The County may issue additional bonds ranking on a parity with this Bond, the 1991 Bonds and the 2000B Bond with respect to the pledge of the Revenues under the terms of the Financing Agreement and the Indenture. This Bond is subject to prepayment at the option of the County in whole or in part, without penalty, at any time, upon not less than ten days written notice to the Virginia Resources Authority, in accordance with the terms of the Financing Agreement. -2- 7 - /~ If an Event of Default (as defined in the Financing Agreement) occurs, the principal of this Bond maybe declared immediately due and payable by the registered owner of this Bond by written notice to the County, as provided in the Financing Agreement. This Bond maybe transferred only by an assignment duly executed by the registered owner hereof or such owner's attorney or legal representative in form satisfactory to the Director of Finance, as registrar. Such transfer shall be made in the registration books kept by the Director of Finance, as registrar, upon presentation and surrender hereof. It is hereby certified and recited that all acts, conditions and things required by the Constitution and statutes of the Commonwealth of Virginia to happen, exist or be performed precedent to the issuance of this Bond have happened, exist or been performed in due time, form and manner as so required and that the indebtedness evidenced by this Bond is within every debt and other limit prescribed by the Constitution and statutes of the Commonwealth of Virginia. IN WITNESS WHEREOF, the Boazd of Supervisors of the County of Roanoke, Virginia, has caused this Bond to be signed by the Chairman of the Board of Supervisors, the County's seal to be affixed and attested by the signature of the Clerk of the Board of Supervisors and this Bond to be dated the Dated Date. COUNTY OF ROANOKE, VIRGINIA By: Chairman, Board of Supervisors of the County of Roanoke, Virginia [SEAL] ATTEST: Clerk, Board of Supervisors of the County of Roanoke, Virginia -3- Certificate of Advances "` d~ ~~ The principal sum payable under this Bond, not to exceed $207,000, shall be an amount equal to the aggregate of all principal advances noted hereunder. The aggregate amount of all principal advances under this Bond shall be certified by an authorized representative of the registered owner of this Bond. Amount Date Authorized Signature 2000 -4- T = ~d ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto (PLEASE PRINT OR TYPEWRITE NAME AND ADDRESS, INCLUDING ZIP CODE OF ASSIGNEE.) PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: the within Bond and does hereby irrevocably constitute and appoint attorney, to transfer said Bond on the books kept for registration of said Bond, with full power of substitution in the premises. Dated: Signature Guaranteed: (NOTICE: Signature(s) must be guaranteed by an Eligible Guarantor Institution such as a Commercial Bank, Trust Company, Securities Broker/Dealer, Credit Union or Savings Association which is a member of a medallion program approved by The Securities Association, Inc.) \\FINANCIAL SERVICES\tgammerm\Bond Series A(#26836)\v. 1 Registered Owner (Notice: The signature above must correspond with the name of the Registered Owner as it appears on the books kept for registration of this Bond in every particular, without alteration or change.) -5- ti ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 AGENDA ITEM: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In May of 1999, the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter require that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5%) percent inflation factor. SUMMARY OF INFORMATION: The first reading and public hearing of this proposed ordinance was held on May 23, 2000; the second reading is scheduled for June 13, 2000. The current salary for Board members is $12,172.09. There is an additional annual compensation for the Chairman of the Board at $1,800 and for the Vice-Chairman at $1,200. This ordinance increases salaries by 4%. FISCAL IMPACTS: A 4% increase would cost $2,434.40 ($486.88 each). The new salary for each Board member would be $12,658.97. U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd ~' pectfully submitted, 1Y l , Paul M. Mahoney County Attorney No Yes Abs Approved Denied Received Referred to Motion by Church Johnson McNamara Minnix Nickens U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd -! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $12,172.09 by Ordinance 052799-12 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading and public hearing on this ordinance was held on May 23, 2000; the second reading was held on June 13, 2000. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 4% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $12,658.97 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice- chairman of the Board will receive an additional sum of $1,200. U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd u-i This ordinance shall take effect on July 1, 2000. U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd Action No. Item No. °~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 AGENDA ITEM: Ordinance authorizing the granting of an easement to James Leslie Dugger and Melvie Harkleroad Dugger in connection with their use of a portion of County Tank Lot No. 3 located at 5417 Scout Circle (Route 1240) in Cherokee Hills COUNTY ADMINISTRATOR'S COMMENTS: /~~~~ ~~ SUMMARY OF INFORMATION: James Leslie Dugger and Melvie Harkleroad Dugger own property located at 5409 Scout Circle (Lot 2, Block 9, Section 1, Cherokee Hills). Adjacent to their property is County Tank and Well Lot No. 3. The buggers have requested an easement for their driveway which is approximately 12 feet wide and extends approximately 50 feet onto County Tank Lot No. 3 as shown on a plat of survey for the Duggers prepared by Balzer and Associates, Inc. and dated June 26, 1986. The well on County Tank Lot No. 3 is no longer in use, therefore, the Utility Department has no objection to this easement request. The first reading and public hearing on this matter is scheduled for May 23, 2000; and the second reading is scheduled for June 13. Mr. Dugger has contacted this office requesting the conveyance of this easement as an accommodation to him to assist in the sale of his property (see attached letter). I have had no discussions with Mr. Dugger concerning consideration, if any, to be paid for the conveyance of this easement across public property. Foryour background information, you will recall that the County offers private property owners 40% of fair market value for underground utility easements. Mr. Dugger has agreed to pay the costs of public notice legal advertising. If the Board seeks the payment of consideration for this easement, then these proceeds would be deposited in the Utility Fund and the attached ordinance amended accordingly. FISCAL IMPACTS: None. STAFF RECOMMENDATION: Staff recommends the adoption of the attached ordinance. Respectfully submitted: r ~~~V V Paul M. Mahoney County Attorney Action Vote No Yes Abs Approved ( ) Motion by Church Denied ( ) Johnson Received ( ) McNamara Referred ( ) Minnix to Nickens U:\WPDOCS\AGENDA\REALEST\DUGGER-EST.RPT.wpd ~:~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 ORDINANCE AUTHORIZING THE GRANTING OF AN EASEMENT TO JAMES LESLIE DUGGER AND MELVIE HARKLEROAD DUGGER IN CONNECTION WITH THEIR USE OF A PORTION OF COUNTY TANK LOT No. 3 LOCATED AT 5417 SCOUT CIRCLE (ROUTE 1240) IN CHEROKEE HILLS WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of a parcel of land located in Cherokee Hills at 5417 Scout Circle (Route 1240) known as County Tank & Well Lot No. 3 (Tax Map No. 54.04-6-41); and WHEREAS, James Leslie Dugger and Melvie Harkleroad Dugger currently own an adjoining parcel of land located at 5409 Scout Circle (Lot 2, Block 9, Section 1, Cherokee Hills, Tax Map No. 54.04-6-40); and WHEREAS, the buggers need to acquire an easement approximately 12' wide and 50' long for use as a driveway as shown on a survey prepared by Balzer and Associates, Inc. dated June 26, 1986, attached hereto; and WHEREAS, the proposed easement does not conflict with the present or proposed County use of Tank Lot No. 3; and WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the granting of this easement was held on May 23, 2000; and a second reading was held on June 13, 2000. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject easement area does not conflict with other public uses and is hereby U:\ WPDOCS\AGENDA\REALEST\dugger-est.ord.wpd w~ declared to be surplus; and 2. That conveyance to James Leslie Dugger and Melvie Harkleroad Dugger of a driveway easement approximately 12 feet wide and 50 feet long upon, over, and across a portion of County Tank & Well Lot No. 3 located at 5417 Scout Circle as shown on a "Survey for James Leslie Dugger and Melvie Harkleroad Dugger, 5409 Scout Circle, Lot 2, Block 9, Section 1, Cherokee Hills, Roanoke County, Virginia, Surveyed June 26, 1986" by Balzer & Associates, Inc., attached hereto, is authorized. 3. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as may be necessary to accomplish the granting of this easement, all of which shall be on form approved by the County Attorney. U:\ WPDOCS\AGENDA\REALEST\dugger-est.ord.wpd MAY' 16 '00 12~31PM GEDS INFO MGMT P.2 ,,,. , May 16, 2000 Please see attached survey of my property located at 5409 Scout Circle, Salem, VA. As shown in the survey my driveway overlaps on the Tank & Well lot owned by the county. The survey is not an exact representation but is approximately correct. The driveway is shown as gravel, but has been paved, I had verbal permission from the previous owner before this was completed. The driveway overlaps approximately 10 feet. ~ atn requesting an easement be granted for my driveway to remain in this location. My intentions are to place my property for sale by the end of the month. T would like to get this matter cleared so the eventual owner would have no problems. T inks ~~ es L. Dugger 5409 Scout Circle Salem, VA 24153 Home - 380-3037 Work - 387-8994 h~Y 16 '02 12 ~ 31PM GEDS INFO i'1C,h1T P.3 `',+ ' hA ~~ q t~ NOW OR fORk1ER1.Y 1 AMi-?IDA GLARx , ~ 1 ~ r N 42'5!'00" E ~~ (04.16 s ~ ~~_~~ ~a, ~ ~ ~ ~ ~~~ N of ~~` ;~ ~~~ ` ' ' Y~~x ~ wEU Lo~r 3 b e. 3 ~$ Q M r ~~ 0 7 ~ ~ t• 1 1 1 i I ' 9 ~ 1 s t - ~ b 4.50' ~ ~ ~ ' I~ I 20' AtGESS E51A~T ~ „ 1 ' LOY 1 ~ I ~ Puf-TC uT~~IT1r I r ~ 3 ~ g i cs>Mt'T. i ' I ' r-'_~ 1 1 D ~ •,~ ~ ~ of11` LOS 2 0.402 ACRE `~ O xl C tOT 1 1. gay- f0.AME M t + w d r 30 MlN.6LCi.L1NE I ~ ~ 1 '" ~-IS PWUC 1lfltrfy 1 _ ~~ Z I ~ 1 t-` 5'12'51'00" W 150.00' ~ las. st' ~o ~--~- I.OGIIdD ----SURVEYED PROPF7YIY 'LINE , - ~ DE® LINE O FOUND IRON -I~--+~-- fYNCE LTNE oc ~O~~p ELECTRIC SWIDING DDi0TF5 OONCttE'lE N<7L'FS 1. REFQtEI~ICL~: DEED ~$OOf(-1293 PAGE 1556 PLAT HOOK 9 PNGE 59 2. TAX NO.: 54.04-6-40 3. PROPEg1Y Nfri' IN ANY HUD FLAOD HAZARD ~(~(E. 4. Ph~PERTY SFRYLD BY I~IDE~OIJND TE[.F~F~. PHILIP W. fJ~Si~'A CEAT6~nT~', n 1!398. __-7 CrifROKi`s ri{LL5 DR. SCALE ~ 1" ~ 30' SURVEY FOR JAMES L~SL1E DUGGER MELVIE HARKL~ROAD DUGGER 5409 SmUf CIRCLE LOQ' 2 BIDCI(9 SECTION 1 (~miOKEE HII]S ROANOIiE COUNIY, VIRGINIA 0,,. SiJRVEYED JUNE 26, 1986 ~ JOB NUP6LR 60447 w n~ CgNO SURVE~O~ BAI?.ER AND ASSOCIATES , INC. , 16 S . ODLI.F7GE AV] S L~~~,~ VIRGINIA 24153 M'l~} ~-~ } 6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 23, 2000 ORDINANCE 052300-11 TO CHANGE THE ZONING CLASSIFICATION OF A 7.97-ACRE TRACT OF REAL ESTATE LOCATED IN THE 4800 BLOCK OF CLOVERDALE ROAD (TAX MAP NO. 40.01-1-17) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS TO THE ZONING CLASSIFICATION OF C-2 (REMOVING CONDITIONS), AND APPROVING A SPECIAL USE PERMIT FOR THE CHURCH'S THREE PHASE MASTER PLAN FOR A NEW RELIGIOUS ASSEMBLY AND RELATED USES, UPON THE APPLICATION OF BONSACK BAPTIST CHURCH WHEREAS, the first reading of this ordinance was held on April 25, 2000, and the second reading and public hearing were held May 23, 2000; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 2, 2000; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 7.97 acres, as described herein, and located in the 4800 block of Cloverdale Road (Tax Map Number 40.01-1-17) in the Hollins Magisterial District, is hereby changed from the zoning classification of C-2, General Commercial District with conditions, to the zoning classification of C-2, General Commercial District, without conditions. The following conditions, proffered in a 1988 rezoning, are hereby deleted: (a) Screening and buffering, Type E, option 2 (50-foot buffer yard with landscaping). (b) Route 608 will not be used for industrial access. 1 (c) An earthen berm will be provided to screen the loading dock area. 2. That this action is taken upon the application of Bonsack Baptist Church. 3. That a Special Use Permit is hereby approved for the Church's three phase master plan for a new religious assembly and related uses. This Special Use Permit shall apply to Tax Map No. 40.01-1-17, 40.01-1-7, and 40.01-1-8 and is subject to the following conditions: (a) The master plan shall be in substantial conformance with the concept plan prepared by Hughes & Associates, dated February 9, 2000. (b) Any new entrances from the parking area identified in Phase I, shall be aligned with existing church property entrances on Kingsmen Road. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors 2 cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 A ~ SG~7 - ,N r 12. A T'~ 11. ' O ~ 292.73 m4 29.0.67 49.1 rn J ~ O " 498J 9 In ~ Co N _ ~ b~ ~ 275.59 1 ~.1 m 4898 0 - 4894 14. 4882 15. 4872 16. \ h1:~'~~ ~ I~• ~ ~K ~,~,N, kuKj.aj ~~,g~i;y yu~-zC; t~ =y~1 ~!'J'~ ~~A{ Iq~~.4IX7 l'.~~1')AII~~Z i.d!'X1 1 "' t~ ~ k;p rWit,~#r'i~'" ri~,y,~~~i5t<`+ tt ,~'~ r 141 t~ .~ r ~3 r~;q~w•~1`y~~'"y 3,'~ ^c• ~IG~l yf~Yai~+~f~, l~!!~ 11 10 ~$~bo~~ry'7?~l~tr '~ I~"~~~~~ia~`3t r "~ - ~ i r. 4001 ~ asu ~" ~ ~ ~ ~ ~k rir" ?' , r ~. ~7c\4 ~'I'k~i~h ~4 J.,~, r ~ ~f l",y:a' r~ q~°~~~y.~ ~ 9iU~,'L,. ~~~~ is.: ~~ ~ ~ • 1 ~. m10 ;, ~ - x o ,0 4818_ ~. CO ~ ~ 1 \ ,e.a \ • u oio ~°~~J ".off " `~~ 4= ; 1 { I i i - .•\ +.~ \ ~` 1,'47` \ ~ too ~~~ \ \ \ jl ~i t ~~~ ~' ~~ 1D ~,\ ~~\ \ 10.tD DJ '~ . ~~ tc ~4' ~n.,~ -, as. 4~ M ~ ~' +•+4 to ne. ~o.to' ~~ D A~1/~ t m11%' D~ A G /. #4~~.~19 8 ht ` '-ar- ~ ~ ~ ql~ ~~ i_X" ~ ~Qj 3 ~' .I 3r ~ i ~y'~ r ' ~ti., ~' ~ ,rte ~~~ ~+~ ,r s° •~ n s m rn •! ~ o ~'~ ~~'~ w 3. ~v4. ,/ .~ f ROANOKE COUNTY Bonsack Baptist Church DEPARTMENT OF Rezoning -Special Use COMMUNITY DEVELOPMENT Tax Map No. 40.01-1-17, 7 & 8 Simp/y Tops: 9 Avery Row One 212, /nc. 17 Avery Row 0 ~~ ~~~ ~~v I y ~O Ds ~~~ 4~ ~4 ~~ 2~ ~~ ." PETITIONER: BONSACK BAPTIST CHURCH CASE NUMBER: 5-512000 Planning Commission Hearing Date: May 2, 2000 Board of Supervisors Hearing Date: May 23, 2000 d- A. REQUEST Petition of Bonsack Baptist Church for a special use permit and rezoning to remove conditions for a three phase master plan for a religious assembly and related uses. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION Mr. Ross inquired about the phasing of the master plan as well as access from Challenger Avenue. Mr. Thomason inquired if there were going to be any other uses not shown on the concept plan. Mr. Robinson discussed with Maryellen Goodlatte, representing the petitioner, if the church had considered adjoining residential property prior to selecting the commercial site. Mr. Ross commented that he would prefer not to release prime industrial or C-2 land but this was an expansion of an existing church instead of a new church. D. PROFFERED CONDITIONS 1.The master plan shall be in substantial conformance with the concept plan prepared by Hughes & Associates, dated February 9, 2000. 2. Any new entrances from the parking area identified in Phase I, shall be aligned with existing church property entrances on Kingsmen Road. E. COMMISSION ACTION(S) Mr. Ross made the motion to approve the special use permit with conditions and rezoning for the church's master plan. The motion passed 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: X Ordinance I ~c _.~ Terrance Har 'ngton, ecretary Roanoke C unty Planning Commission ~~ STAFF REPORT PETITIONER: Bonsack Baptist Church PREPARED BY: John Murphy CASE NUMBER: #5-5/2000 DATE: May 2, 2000 PART I A. EXECUTIVE SUMMARY Bonsack Baptist Church is requesting a rezoning, to remove proffered conditions, as well as a Special Use Permit on a 7.97 acre, C-2 parcel and a Special Use Permit on two R-1 zoned parcels as part of the church's three phase master plan for a new religious assembly and related uses. The one commercial and two residential sites are separated by Kingsmen Road near the intersection of Challenger Road and Cloverdale Road. The residential properties are designated as Transition and the commercial property is designated as Principal Industrial in the 1998 Community Plan. The subject properties are in the Bonsack Community Planning Area and Hollins Magisterial District. B. DESCRIPTION Bonsack Baptist Church is requesting to rezone the 7.97-acre, C-2 zoned site to remove proffered conditions from a 1988 rezoning. The church purchased the property in 1997 from the Greater Roanoke Valley Development Foundation, an organization affiliated with the Roanoke Regional Chamber of Commerce. In 1988 a rezoning petition changed the property zoning from RE, Residential Estates to M-1, Industrial for the Tweeds site. Since that time the property has been subdivided and the residual lot, which is the church owned lot, contains the following conditions which were proffered for the 1988 rezoning: 1. Screening and buffering, Type E, option 2. (50-foot buffer yard with landscaping) 2. Route 608 will not be used for industrial access. 3. An earthen berm will be provided to screen the loading dock area. As part of the 1992 Roanoke County Comprehensive Rezoning the 7.97-acre tract was changed to C-2, General Commercial and maintained these conditions. The two residential properties, serving the current Bonsack Baptist Church facilities went from Residential Estates zoning to R-1 in 1992. The Bonsack Baptist Church underwent a building expansion in the early 1990s as well as a parking lot expansion in 1996 on the R-1 zoned properties. The master plan has been proposed in three phases. PHASE I Grading and paving for the development of an additiona1290 parking spaces, stormwater management pond and recreation field and shelter on the 7.97 acre commercial site. The projected time frame for this phase is immediate pending approval of rezoning and Special Use Permit. JI PHASE II This phase includes the addition of two (2) story classrooms, administrative offices, an entrance foyer, a pedestrian bridge with a drop off lobby and canopy that crosses Kingsmen Road to connect the proposed upper parking lot to the church facilities. The projected time frame for this phase is approximately 4 years. PHASE III The third phase includes a sanctuary addition with an 1800 seat capacity, choir suite, interior renovations to convert the current sanctuary to a fellowship hall, the current fellowship hall to classrooms and relocating the existing kitchen. In addition this phase eliminates the recreation field and relocates the shelter that is being requested as part of phase II, on the commercial site, with an additional 157 parking spaces. The projected time frame for this phase is approximately 12 - 15 years. C. APPLICABLE REGULATIONS In considering a Special Use Permit, the proposed development shall conform to the County's Community Plan and other County policies including the purposes of the zoning ordinance, have a minimum adverse impact on the surrounding neighborhood in terms of traffic congestion, noise, drainage and other factors listed in Section 30-19-1 of the zoning ordinance. The Religious Assembly master plan will require a Special Use Permit and the removal of the existing proffered conditions from the commercial site. Site plan review will be required by Roanoke County to insure compliance with all applicable County standards including storm water management. Approval for the entrances and pedestrian bridge crossing Kingsmen Road will be required by VDOT. Sealed building plans shall be reviewed by the Building Commissioner and Planning staff. PART II A. ANALYSIS OF EXISTING CONDITIONS Location -The two (2) residential lots totaling 7.28 acres are on the eastern side of the 4800 block of Kingsmen Road (St. Rt. 608), between Kingsmen Road and Cloverdale Road (Rt.604 or alternate 220). The 7.97 acre commercial property is located at the point of Challenger Road (Rt.460), Cloverdale Road and Kingsmen Road. Topogrraphy/Vegetation -The site is situated above all of the adjoining right of way ranging from approximately 10 feet on the Kingsmen Road side to nearly 20 to 30 feet on the Cloverdale Road and Challenger Road sides respectively. The majority of the site is grassy with mature evergreens along the Challenger Road perimeter, some trees and scrub vegetation along the Cloverdale Road side. The site gradually slopes from the northeast to southwest side. d-I Surrounding Neighborhood -The two residential properties owned by the church are situated between existing houses, zoned R-1, used for residential purposes. These properties are between Kingsmen Road and Cloverdale Road across from a parcel of vacant, commercially zoned property. The church owned commercial site is below the Home Shopping Network property (formerly Tweeds) and is situated between Kingsmen Road and Challenger Road. Kingsmen Road serves less than a dozen homes and the American Electric Power Bonsack substation. Kingsmen Road terminates at the entrance to the fenced substation, and is partially in Roanoke County and the northern half is in Botetourt County. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The layout for phase I, 290 parking space expansion shows two entrances on Kingsmen Road, one across from the existing youth center and one across from the primary church facilities. Phase II has the pedestrian bridge crossing Kingsmen Road between proposed entrances to the phase I parking area. In addition, Phase II shows the entrances from the commercially zoned site to be aligned with the residentially zoned entrances as part of Phase II. Architectural plans have not been provided as a part of the rezoning and Special Use Permit petition. Access/ Traffic Circulation -Existing access to the parking area for church facilities is from Cloverdale Road. The new phases show access to the new proposed parking area to be from Kingsmen Road, with existing access to remain from Cloverdale Road for current parking areas. No access is proposed from Challenger Avenue. Community Meeting - A community meeting was held at the church on March 23, 2000 to allow representatives of the church's architectural/engineering firm to describe the plans to the neighboring community. County Planning staff was also present. The meeting was attended by one citizen. There were no concerns expressed by the citizen. Fire & Rescue/Utilities -Fire and rescue services will continue as presently provided. The church facilities are served by public utilities. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The church owned residential properties located between Kingsmen Road and Cloverdale Road are identified as Transition in the 1998 Community Plan. This future land use designation encourages the orderly development of highway frontage parcels. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. Intense retail and highway oriented commercial uses are discouraged in transition areas, which are more suitable for office, institutional and small scale retail uses. The 7.97-acre, church owned, commercial site proposed to be developed as a parking area is designated as Principal Industrial in the 1998 Community Plan. The Community Plan also identifies the site as an industrial economic development opportunity area. This future land use area encourages a variety of industry types. The site was originally a part of the Tweeds site and was residual property after the subdivision of the Tweeds industrial property. Principal Industrial areas are existing and planned regional employment centers convenient to major residential areas and suitable highway access. Due to limited availability, areas designated as principal Industrial are not generally appropriate for tax-exempt facilities. The C-2 zoning of the site is due to the J-I property being located at the intersection of two major roads. D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARDS Plans for the development of this site shall be required a complete siteplan review to insure compliance with all County development standards and VDOT requirements. PART III A. STAFF CONCLUSIONS This petition is a request for the approval of a Special Use Permit and the rezoning to remove proffered conditions from the subject commercial property in order to move forward with the three-phase master plan for the future expansion and growth of the Bonsack Baptist Church and related facilities. Currently the church facilities and related parking are clustered on the residential properties between Kingsmen Road and Cloverdale Road. These properties are designated as Transition and the Religious Assembly use maybe in general conformance with the Community Plan with a high degree of architectural design and environmentally sensitive site design in place. The commercial property located between Kingsmen Road and Challenger Avenue is the site where the parking area is proposed with Phase I of the master plan. This property is designated as Principal Industrial and the Religious Assembly and related uses is not consistent with the Community Plan. This Principal Industrial property will have restricted access due to the road improvements on Challenger Avenue and Cloverdale Road from the early 1990s as well as the existing condition that prohibits the use of Kingsmen Road (Rt. 608) as industrial access. The property was sold to the Bonsack Baptist Church by the Greater Roanoke Valley Development Foundation with consideration given to the limitations on access to the site as well as the significant difference in grades between this site and the Home Shopping Network property. As the site currently exists the most likely development of this site would involve shared access through the Home Shopping Network property, with significant grading and filling to offset the change in grade between the two properties. Currently the Home Shopping Network property is approximately 20 to 30 feet higher than the proposed church parking lot site. The concept plan for the church related parking area is showing access from Kingsmen Road. Issues to consider during the public hearing process include conformance with the Community Plan as well as access to this property. COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. P.O. Box 29800 Roanoke, VA 24018 i 540' 772-2068 FAX 15401 772-2108 For staff use only ~ , date received:- received by: ap lication fee: PC,^~-date: l Z ~; 1. ;: fY'i~ Z ..2~ 6 placards issued: 305 date: u~ e S s~n a tl 2 3, 2~}c~r: ~~_ Case Number: ~- d Proposed Zoning: R-1 and C-2 Foy Staff Use Oniy Proposed Land Use: religious assemble use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF N0, A VAnI,^-.NCE IS REQUIRED FIRST. Does the parce! meet the minimum criteria for tie requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO X Variance ot~ Section(s) of the Roanoke County Zoning Ordinance in order to Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE E. ars v ws v ws v Consultation 8 1/2" x 1 1" concept plan Application fee Application "~'~~~ Metes and bounds description Proffers, if applicable Justification ;~`< Water and se~Ner application Adjoining property owners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent Qf the own r. Eonsack Baptist Church n _ .~ , . . Owner's Signature: ~~ ~ /`' I~CXJU1ct L ~-c ~ .::;.,:;:::1:;:::,,::,;,:,,,~:::::::::~ ::::::::::.::~:~: ,:,~::::,:.:.::: ; `~~'r't~i1~Ii31~~ar;~r~' C`~F`~'`~~fiX~~f`f~~~`~?F3~:'~`T~~i;i~~?~~i~~'~' ~~<~`~ ATTACHMENT A: ~'~ Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. This request, to eliminate the proffers imposed on parcel 40.01-1-17 when the property was rezoned in 1989 to M-1 (it was later rezoned by the County to C-2), coupled with a special exception to permit use of the property for religious assembly purposes, will permit integrated development of a church use which complements surrounding land uses. The proposed church use for the property furthers the purposes of the applicable zoning classifications by enhancing an existing use which is generally compatible with surrounding uses. Attached to this application are copies of the Long Range Concept Plan for Phases One, Two, and Three for proposed site improvements. ATTACHMENT B: Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. By approaching its future needs via a master plan, Bonsack Baptist Church enhances the existing church use in the neighborhood while providing a buffer for both its residential and its commercial neighbors. The comprehensive plan encourages orderly development of properties in a transition zone. The activity of the church enhances the community facilities in the neighborhood. The community values expressed in the Bonsack Community Planning Area encourage the development of planned campus like settings. While not a commercial development, the church, through its master plan, is working toward the future in an orderly fashion, providing an appropriate balance between its residential and commercial neighbors. ATTACHMENT C: Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. Bonsack Baptist Church anticipates that there will be no negative impact on adjoining properties and surrounding areas. The church has already been discussing the proposed Phase II pedestrian bridge with VDOT, whose approval will be required. ~-I MARYELLEN F. GOODLATTE Direct Dial (540) 224-8018 E-mail mgoodlatte@gfdg.com March 24, 2000 210 1st Street S.W. Suite 200 Post Office Box 2887 Roanoke, Virginia 24001 HAND DELIVERED 540.224.8000 Fax 540.224.8050 Mr. John Murphy gfag~gfag.com Associate Planner -County of Roanoke Department of Community Development Planning Division 5204 Bernard Drive, S.W. Roanoke, Virginia 24018 Re: Bonsack Baptist Church Dear John: Enclosed for filing please find the rezoning and special use application of Bonsack Baptist Church. As part of the application, we have included a list of adjoining property owners, metes and bounds descriptions of the affected parcels, and a concept plan. Our firm's check in the amount of $1,241.00 for the filing fee is enclosed. We understand this request will be heard by the Planning Commission on May 2 at 7:00 p.m. In addition to the reduced concept plans which are included with the application, I am enclosing two full-sized copies of the plans for your ease of review. I appreciate the time you and Terry Harrington took to meet with me as the Church was working on this application. I also appreciate your attending the neighborhood meeting held at the Church prior to this filing . Based on our discussions with you and Terry, the Church is submitting its entire master plan for review and approval. If approved, this will remove the old conditions imposed on the C-2 parcel in 1989, permit the Church's proposed development of the C-2 property, and permit a future expansion of the sanctuary on the R-1 property, as shown. We understand that beginning the work on Phase 1 within the special exception period will satisfy the special exception time requirements for the overall master plan. 1 ' Mr. Sohn Murphy March 24, 2000 Page 2 v_ i If we can provide you with any further information as you review this application, do not hesitate to let me know. Thank you for your assistance and cooperation. Very truly yours, Maryellen F. Goodlatte MFG:1nh:4435000 Enclosures cc: Bonsack Baptist Church w/encs. ~ I W~~ ~'~ rtx-oata 'x,txnoo axoHroa ~~~ ~~~ ~~ x~~nx~ sszsa~g x~~sNOS ~ ~ ~ ~ a ~~ o af5 0°°~° ~~~ ~ aa~ ~ I~id ~~N~'2i ~NO'I -~ ~ ~~ V, O~rj o~ ear. f, 0 a~ ~/ n ~~ ~,~ ~. rr f_""_-~- a ~3 ®~ ~ a ~ ~ W ~~~ A i ,»~ ~ ~., :~ i D O ~-~ ~ ~ ~~~ W~~ ~ ~ rtr~ioain ~aaNnoo ~xoxroa ~ x~ ~~ H~2il1H~ ZSIZd~H }i~`~SNOH s °~ i I ~m°~ ~y~ ~~ JO; ~ ~ ~~~ a~ a ~°a° N~7'Id ~ 2i ~NOZ as~o,s~„3d x~~ ~~~ ~d~ ~ ~- ~: ~i %; ~~ ~ ~ ODJj ~\ oe~ or 00 ° ~ ~~ w~~~ ~ ~~ ~~ ~. -J ~- o ~ ~~~ ~~ ~~ _. O -F 0 a ~ ~ x~~ ~ ~` o ~aaaaa .~~..~.y~~~y ~sivois~a W~i ~ x j~~ ~~ ~~~ ~Dfr rtxtoxtn •zaxno~ axoNrox #~ H~2i11H~ ,LSI,Ld~H }i~`~SNOH ~ ' ~ ~ ~ #~ N~'Id ~~N~2i ~NO'I a 1 ~ ~ ~ C7 ~ A 1 ~x~ ~. ~ ~~ O O G O~ '~ ~ ~`1 _: ~ ~~, ~ ~ ,~ ,~' § ~~ ~~Y ~„1 ~ 1v d F ,~¢ e r v- t ' A J 299.09 ~ Simp/y Tops: 9 Avery Row One 212 /nc. 11 Avery Frow '~-. 5Gt27 - ° 12 1 ~.1 ~ , V~~ . ~" 48980 300 ~ A 11C 4894 4 - 1988 49~ - 14 . ,1 ~ 11. a~ #4~~,~'1988 Q O ~ a TH 292.73 4882 _ 6a 49.1 ~4 2s0 15. . ~. Tweeds ~ 4.883 '~ 9 ~ ~ ' ~ ~ - 4872 16 vs.ss . ~ ~~ 4{99/1988 s o ~ 1B.8 ® \ O7~ ~R 1 .\ ~! ' :~ z ~ ~~ ~ ~~ P~~ ,~~° ~~ ,y _ 'll ~uo0 ~o~ ~a.~o \ oa is io . \\~~ ~, ', io ~'~ \. ~.~~ ~= aa. 4+ ,v.i w o ~# o- .o o /40.4 ~~v ~+~ I$ •~ ~ s +; • o ! '- •~~~ w 3, f~~4, ROANOKE COUNTY Bonsack Baptist Church, DEPARTMENT OF Rezoning -Special Use COMMUNITY DEPELOPMENT Tax Map No. 40.01-1-17, 7 & 8 ~~v a 0 ~O ~~~ 4~. ~~ -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 23, 2000 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 7.97-ACRE TRACT OF REAL ESTATE LOCATED IN THE 4800 BLOCK OF CLOVERDALE ROAD (TAX MAP NO. 40.01-1-17) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS TO THE ZONING CLASSIFICATION OF C-2 (REMOVING CONDITIONS), AND APPROVING A SPECIAL USE PERMIT FORTHE CHURCH'S THREE PHASE MASTER PLAN FOR A NEW RELIGIOUS ASSEMBLY AND RELATED USES, UPON THE APPLICATION OF BONSACK BAPTIST CHURCH WHEREAS, the first reading of this ordinance was held on April 25, 2000, and the second reading and public hearing were held May 23, 2000; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 2, 2000; and WHEREAS, legal notice and advertisement has been provided as required bylaw. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 7.97 acres, as described herein, and located in the 4800 block of Cloverdale Road (Tax Map Number40.01-1-17) in the Hollins Magisterial District, is hereby changed from the zoning classification of C-2, General Commercial District with conditions, to the zoning classification of C-2, General Commercial District, without conditions. The following conditions, proffered in a 1988 rezoning, are hereby deleted: (a) Screening and buffering, Type E, option 2 (50-foot buffer yard with U:\WPDOCSWGENDA\ZONING\bonsack-baptist-rezone-cond-sup.frm 1 '' r' landscaping). (b) Route 608 will not be used for industrial access. (c) An earthen berm will be provided to screen the loading dock area. 2. That this action is taken upon the application of Bonsack Baptist Church. 3. That a Special Use Permit is hereby approved for the Church's three phase master plan for a new religious assembly and related uses. This Special Use Permit shall apply to Tax Map No. 40.01-1-17, 40.01-1-7, and 40.01-1-8 and is subject to the following conditions: (a) The master plan shall be in substantial conformance with the concept plan prepared by Hughes & Associates, dated February 9, 2000. (b) Any new entrances from the parking area identified in Phase I, shall be aligned with existing church property entrances on Kingsmen Road. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\bonsack-baptist-rezone-cond-sup.frm 2 ROAN ,~. O z a ~,/ 18 8 AGENDA ITEM NO. 1 - l APPEARANCE REQUEST PUBLIC HEARING -ORDINANCE _ CITIZEN COMMENTS SUBJECT: f would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, !AGREE TO AB/DE BY THE GU/DEL/IVES LISTED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number ofi citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: /-~~ ~ rN ~ 11 ,~dr~ e~ ADDRESS: / O c~ ~ ~,..P .1~. r~ v~ l~e,o~~~f7~ PHONE: `"7 7 ~ ~- ~ j ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 ORDINANCE 052300-12 GRANTING A SPECIAL USE PERMIT TO VALLEY WORD MINISTRIES FOR A DAY CARE CENTER TO BE LOCATED AT 1928 LOCH HAVEN DRIVE (TAX MAP NO. 36.07-1-4.1), CATAWBA MAGISTE- RIAL DISTRICT WHEREAS, Valley Word Ministries has filed a petition for a special use permit for a day care center to be located at 1928 Loch Haven Drive (Tax Map No. 36.07-1-4.1) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 2, 2000; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 25, 2000; the second reading and public hearing on this matter was held on May 23, 2000. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Valley Word Ministries for a day care center to be located at 1928 Loch Haven Drive (Tax Map No. 36.07-1-4.1) in the Catawba Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 ,~ v- ~' 4 NOR Tl~ ~~ .; .~ ,~'.\\ sae Moo 2.00 , I". X00' z. ~.~~ w. mio ~4 ~4~ t 20. u.i .. / + 38. '' ~a:ne 026 __ ,„., ac. ~. C7C ~' ROANOKE COUNTY DEPAR TME'NT OF' COMMUNITY DEVELOPMENT Vallley Word Ministries Special Use Permit 36.07-1-4,4.1,5,14, 15 . ~ v- ~- PETITIONER: VALLEY WORD MINISTRIES CASE NUMBER: 6-5/2000 Planning Commission Hearing Date: May 2, 2000 Board of Supervisors Hearing Date: May 23, 2000 A. REQUEST Petition of Valley Word Ministries for a Special Use Permit to operate a Day Care Center at 1928 Loch Haven Drive, Catawba Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION Ms. Hooker asked if any neighbors had inquired about the petition. Staff responded that no calls had been received. Susan Slade, representing Valley Word Ministries, added that the anticipated enrollment would likely be around 70 children at first. D. PROFFERED CONDITIONS None E. COMMISSION ACTION(S) Ms. Hooker moved to recommend approval of the petition. The motion carried with the following roll call vote: AYES: Hooker, Ross, Thomason, Witt, Robinson NAYS: None ABSENT: None F. G. DISSENTING PERSPECTIVE None. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other ~. Terra ce Harrington, Secretary Roanoke County Planning Commission J-~ County of Roanoke Department of Community Development Memorandum To: Planning Commission From: David Holladay, Planner Date: Apri125, 2000 Re: Valley Word Ministries Special Use Permit application for Day Care Center Valley Word Ministries is requesting a Special Use Permit to operate a Day Care Center at 1928 Loch Haven Drive, in the Catawba Magisterial District. The site is zoned AR, Agricultural/Residential, with a Special Use Permit for expansion of the existing church. The property is designated Development in the Future Land Use guide of the 1998 Roanoke County Community Plan. The request conforms with the policies and guidelines of the Community Plan. In September, 1997, Valley Word Ministries was issued a Special Use Permit to expand their existing facility. The 12,320 square-foot addition is currently under construction. The addition includes new Sunday school classrooms, activity rooms, new kitchen and restrooms, as well as new connections to public water and sanitary sewer services. The site has adequate parking and driveway access for the proposed use. Two existing driveways, one entrance and one exit, serve a large paved and gravel parking lot in front of the church. Ball fields, a pavilion and a playground are located to the west of the church. The Valley Word Ministries properties include five contiguous parcels and a total of approximately 19 acres. Adjoining property to the northeast is zoned AG3, Agricultural/Rural Preserve. All other adjoining properties are zoned AR, Agricultural/Residential. To the south, at 1910 Lock Haven Drive, is the Hanging Rock Animal Hospital. Properties to the west and north contain single family residences. The American Electric Power Catawba Substation adjoins to the east. Interstate Route 81 is to the south, across Loch Haven Drive. The proposed day care center would use three classrooms within the existing structure. A kitchen and restrooms in the new addition would also serve the day care center. The existing ball fields, pavilion and playground facilities to the west of the church would also be used by the day care center. The outdoor recreation facilities were built a sufficient distance from the adjoining property line to minimize potential impacts on neighboring homes. Valley Word Ministries representatives are planning for an enrollment of approximately 100 children. That number could vary depending on occupancy limits that will be determined by the Roanoke County Fire Marshall. . , y. ~- The petitioner has applied for religious exemption from state licensing requirements for day care centers. Compliance with all other applicable building and fire codes, as well as health department regulations would be required prior to issuance of a business license. The property is designated Development in the 1998 Roanoke County Community Plan. The Development land use designation is an area where most new neighborhood development will occur. Community activity centers such as churches, schools and parks are desirable land use types. Land use determinants such as adequate access, and availability of public services support the proposed land use. Staff suggests a favorable recommendation for the petition. COU~~TY OF ROANOKE DEPT. OF PLANNING AND ZONfNG 5204 Bernard Dr., P.O. Sox 29800 Roanoke, VA 24018 f 540 772-2068 FAX (540) 772-2 i 08 Fns cuff use nn/V date receiued:~ received by: ~~ zy oa ,~ n~e~, ,e. applicat i o P iBZ~ date: , ~ ~ ~ -RJ ~ a v 2 ~ oc placards issued: EOS date: ~ ~ ~4 23 2~VC/ Case Number: a.-- ~~ ~ , v RIS V R15 V R/5 V Consultation 8 1 l2" x 1 1 " concept plan Application fee Application "'V~`% Metes and bounds description Proffers, if applicable Justification `~~ Water and sewer application / Adjoining property owners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am actin with the knowled e nd cons „of he owner. 9 r ; ~,~ Owner's Signature: , ~ ~~~~~~ /'~~'' ,/ 't"'L~'J.°~ !' f1.~, i Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. for Staff Use Only: Case Number ""` ~~ T f~ ~ Er~l~ ~.'~il:i~~C:~.~~tY~ ~.~~~i:~~.t~~t..i"J~,;~;1~~~#Yi..~...:....~.....:.:....~:~:.:.:.:.:::•• :.: .:.:.:.:.:.:.::: Applicant The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space ir' necessary. Please explain how the request furhers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The project provides for convenience of access and safely, will not contribute to ~ congestion in the public streets, and contributes to a convenient, attractive and , harmonious community. The expanding building will adds service to local residents by providing a weekday childcare facility. It will also add opportunities for community involvement. The project does not destroy any historic buildings or areas. The proposed density is in keeping with the neighborhood and complies with the zoning ordinance. The project will not impact surface or groundwater resources. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. The daycare facility will be within the existing facility and the new extension designated "community activity center". The Comprehensive Plan lists churches among desirable land use types within Community Activity Center areas. The proposed plan conforms with the Land Use guidelines in that it protects the residential neighborhood from disruptive impacts of land use changes. The scale of the project is in keeping with the site and the neighborhood. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. The proposed project will have minimal impact on the adjoining properties with regard to water, sewer, roads and firelreseue. Facility will be more utilized during the week, but still not to the point of seating capacity, so there ~vill be little outside effect. i The daycare will be located in the expansion that is currently under construction. The ', expansion itself will not be seen from the road and will not change the storm water run-off to a great degree. Fire/rescue plans will be maintained with adequate water pressure far emergency. ~ ~~ ~~~--~~ ~ ~~~ ~~~ 4 veaey Ward hlkiiS4~ied Klrn Jorsee. ~~ urausrsaE8 ise Ttth SL S.E. < = RorekS Va. Waal Z 29061 ..'~.~:.~. try - .. - ~y x o • ~ ~ ~ I ~ ` 'A G o N~ ` ( 1 / ` W y Q~ X I ~ ~-3 W ~ ~ O ~ I rp ro W~ ~ 1 i oo ~a ~ I I I 1 rn~ 0 ~~ I I I a .. 1 ~,, O i~V O ~ x ~ O x r ~ _ ~ ~--• ~ ~, a ~~ ~ ~ °a ~ 1 y \ ~ 'U ~ ~ .A O C•7 -- r ~ , ` 1 rna II \ ~~~ \ i ~ ~ ~` r ti I ~ T ' --~ ~ . ~ ~ 1 WO C9] ' r ~ \~ ~ ~ , ~~ a i ' o x~ g / ~y ~ ~z cc~ ~a ~ / °' ~ / 1 ° V ~'o I ~ ~ « . b ~ cn o rn 5'e ~ y ~ ~ ~e o~ ~ i o o b ~~ wz o iz -~ o m x ~s y O "~1 t~~ I 1 I I i 1 1 1 OWi a o~ 1 I ~ I I Iz O7 0 l "3 ~ .~ ~ , `/ ~Z ~ ~ O r ~ rl 09 ~~ 11 .~. '0 m~ /~ ~, i~ i ~ ~/ f7/ I ~, ., `~ ~ a~ ~ ~~ \~~~\` ~ ~ \a\ ~ ~ ~ ~ ~~ 0 ~~ \\ '~ ~ ~ iv v ~ ~ 00 1 ~ ~ , 1 1 1~ s~ ~~F' . ~ -~ \ zso. SPECIAL USE PERMIT APPLICATION _ ~ ~ (~ ~ ~ ~ DATE: JULY 25, ,997 SCALE: ~• = 25D~ VALLEY WORD MINISTRIES ~ ~) JOB Nc.: 97Gfi,fi DRAWN BY: MMB LocH HAVEN DRIVE engineering c o . ACAD 1~ 9706,fiZ CHKD: RGL CATAWBA MAGISTERIAL DISTRICT CansLi~ttng Engineers • Land F~enners ROANOKE COUNTY, VIRGINIA p 0. BOX 7566 ROANOKE. VA, 240,9 (Sa0)366-4800 0 ,zs zse soG ,ooo ~ v' i~ nn NORTH `~ See Map 25.00 \ I "=400 e ~ \ , ~kf~~ ~ s. _ ~: ,.r~ „~ .~ z.x 2r. ~/ / _ ~' /'/ l mxa A.E.P.Ca. ~ 44• ~ 4 \ ve e.c. k- rsm .~ /o/i ~ Nnrd ~,~'n ~s'~es _ 10. ~.9x .. /d \ ~ 11. \ 5 I.]] 4 Q CSC ROANOKE COUNTY Vallley Word Ministries DEPARTMENT OF Special Use Permit COMMUNITY DEVELOPMENT 36.07-1-4, 4. >, 5, > 4,15 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 ORDINANCE GRANTING A SPECIAL USE PERMIT TO VALLEY WORD MINISTRIES FOR A DAY CARE CENTER TO BE LOCATED AT 1928 LOCH HAVEN DRIVE (TAX MAP NO. 36.07-1-4.1), CATAWBA MAGISTERIAL DISTRICT v-~ WHEREAS, Valley Word Ministries has filed a petition for a special use permit for a day care center to be located at 1928 Loch Haven Drive (Tax Map No. 36.07-1-4.1) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 2, 2000; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 25, 2000; the second reading and public hearing on this matter was held on May 23, 2000. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Valley Word Ministries for a day care center to be located at 1928 Loch Haven Drive (Tax Map No. 36.07-1-4.1) in the Catawba Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\W PDOt;S\AGENDA\ZONING\valley-word-ministries-sup.wpd 1 r ~~ 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 ORDINANCE 052300-13 APPROVING AND ADOPTING AN OFFICIAL STREET MAP FOR ROANOKE COUNTY BY THE IDENTIFICATION OF THE LOCATION OF A FUTURE RIGHT-OF-WAY FOR AN EXTENSION OF DOW HOLLOW ROAD TO THE ROANOKE COUNTY CENTER FOR RESEARCH AND TECHNOLOGY WHEREAS, Section 15.2-2233 of the 1950 Code of Virginia, as amended, provides that localities may adopt an official map showing proposed public streets; and WHEREAS, in April of 1999, the Board of Supervisors of Roanoke County approved a master plan for the Roanoke County Center for Research and Technology (RCCRT), said approval being a rezoning of the RCCRT property on Glenmary Drive to PTD (Planned Technology District); and WHEREAS, the approved master plan for the RCCRT designated and proposed a future second access to the site by the realignment and extension of Dow Hollow Road to the western boundary of the RCCRT property; and WHEREAS, the review and approval of this rezoning was undertaken with extensive community involvement in the design of the project including, community workshops, citizens task forces and public meetings and hearings; and WHEREAS, Roanoke County now wishes to formally designate the location of this future Dow Hollow Road right-of-way so that future use of the right-of-way for road purposes can be protected, and existing and future property owners in this area have knowledge of the proposed location of this right-of-way; and WHEREAS, Planning Commission public hearings on this official map proposal were held on April 4, 2000 and May 2, 2000, after advertisement and notice as 1 required by Section 15.2-2204 of the 1950 Code of Virginia, as amended, and by resolution dated May 2, 2000 recommended to the Board of Supervisors the adoption of this official map. WHEREAS, the first reading of this ordinance was held on May 9, 2000, and the second reading and public hearing was held on May 23, 2000. BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That an official street map for Roanoke County showing the proposed location of a future right-of-way for an extension of Dow Hollow Road to the Roanoke County Center for Research and Technology as shown on the plan entitled "Proposed Dow Hollow Road Extension," dated March 10, 2000, prepared by the Roanoke County Department of Community Development, is hereby approved and adopted. This official map is attached hereto and incorporated herein by reference. 2. That this ordinance shall be in full force and effect from and after the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Valuation Paul M. Mahoney, County Attorney David Porter, Director, Economic Development 2 ~~oio ;tgoay ~ gos~asa~ ao~ .za~ua~ ~}uno~ axou~o~ o} , uo?sua}x~ peon Nionog MoQ pasodoad ~uvlogs daq~ }aa.z'iS i~?o?~~0 d~}uno~ axou~og pasodosd ~uauzdola~aQ ~~.ZUnuzLUO~ ~o ~.uauz~..z~daQ .~~.uno~ a~ou~o~ ,~~y ~; .-. ~ O ~~ O "~' b ~ ~ q~j O ~ O ~ O U~ r,~r O ~ ~ O ~ Q • O -~ G ~ ~ U O y~ ~ ~ ~ E-~ ~ ~ ~ O ~ ~' ~ ~ ~ O ~ ~ ~ N I~ ~~ \~ ~~ ~~ ~~ ~~ ~" 3 0 0 0 ~, w .~ c~ Q O 0 it U U~ ~h ~ e ~ >~ ~ r ,. 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I ._. _.. _r._, -._•r *.~ 1.. 1-i .i _ 'y._ _ _ ~ 1300 ` 1. ....1 . 4 4 L ~ / _._ I ~ ~ ~ I ~ I r-.~. __ .•. ~- r ' ~ i ~.._. ~_r-; ~ :.._ 1280 L . _... 1260 a. +~ _ ~. ~ ~,'t._ IJ. .., ._.. '_-_ ~_ ~ ~ ~ I I ! ~ 1260 .. E • ,. DEPARTMENT Sheet ~; ~ry~ ~ 1 of COMMUNITY DEVELOPMENT ~'~'Ct`I'=- of o. 1 .ry 1 ACTION NO. ITEM NO . \ '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 AGENDA ITEM: Second Reading and Public Hearing of an ordinance to adopt an official map for Roanoke County showing the location and future right-of-way width of the proposed extension of Dow Hollow Road to the Roanoke County Center for Research and Technology (RCCRT) COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND The master plan for the RCCRT designated several road access points to the planned research park. The initial access to the park is from Glenmary Drive. The first phase of this access is now under construction and will be completed by July of this year. A second access option for the park is an extension of Dow Hollow Road to the western edge of the site. The enclosed map(s) show the location of this proposed Dow Hollow Road right-of-way. This right-of-way is based upon a known center line, and is designated to be 100 feet in width. This access was discussed extensively during the preparation of the master plan for RCCRT, and was included in the adopted document. Roanoke County would like to begin the process of protecting the right-of-way for this future Dow Hollow access. ADOPTION OF AN OFFICIAL STREET MAP State law provides that localities may prepare and adopt an official street map showing any existing or proposed right-of- ~- 3 2 ways within the County. The effects of the adoption of the map are twofold. First, the official map would be a formal plan of the County showing the future proposed right-of-way of Dow Hollow, and would serve as a formal notice to the community of the County's eventual intention to construct the road. Second, state law provides that if a right-of-way is shown on an official map, the County would have, by law, additional time to negotiate and acquire a property, if property within the right-of-way was proposed for development. If this right-of-way is designated as part of an official map, Roanoke County would have 60 days to make a decision on any building permit request for property within the right-of-way. If, during this period, Roanoke County chooses to deny a permit because of the location of the proposed structure/use, the County would thereafter have 120 additional days to purchase the property for fair market value from the owner, or initiate other action to legally acquire the property. COMMUNITY INVOLVEMENT A community open house on this proposal was held on April 25, 2000. Approximately fifty property owners in the Dow Hollow area were notified of the open house. Five (5) property owners attended the open house. Three owners resided on Grey Fox Lane. Their property would not be directly affected by the proposed extension. These owners expressed a hope that the private road leading to their homes could be improved as a part of a future Dow Hollow project. One property owner (Mr. McNeil), suggested a slight realignment at time of final design to avoid a corner of his property. Another owner (Ms. Grant) was concerned that the proposed right-of-way would come close to a home she intends to renovate. Subsequent to the open house, staff met with Ms. LaMarre. Ms. LaMarre's property would be affected by the proposed alignment. Issues of timing were discussed, and staff advised Ms. LaMarre that the future extension of Dow Hollow was contingent upon a need for the road and available funding. The Planning Commission reviewed this proposal on May 2, 2000. Approximately fifty property owners were notified of the hearing. One citizen spoke at the public hearing. After the public hearing, the Commission recommended, by resolution, the adoption of this ordinance. No public comments or citizen contacts have been received on this request since first reading on May 9, 2000 ~/- 3 3 STAFF RECOMMENDATION: Staff recommends as follows: That the Board of Supervisors hold second reading and public hearing on May 23, 2000 and adopt the prepared ordinance Respectfully Submitted, Motion by \ ----~~ Terrance L Har ngton, AICP E mer C. H d e Departure of Community Development County Administrator Approved ( ) Denied ( ) Received ( ) Referred to Approved, Action Vote No Yes Abs Church Johnson McNamara Minnix Nickens ~- 3 AT A REGULAR MEETING OF THE PLANNING COMMISSION OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, May 2, 2000 RESOLUTION RECOM[~NDING THE ESTABLISHMENT AND ADOPTION OF AN OFFICIAL STREET MAP FOR ROANOKE COUNTY BY THE IDENTIFICATION OF THE LOCATION OF A FUTURE RIGHT-OF-WAY FOR AN EXTENSION OF DOW HOLLOW ROAD TO THE ROANOKE COUNTY CENTER FOR RESEARCH AND TECHNOLOGY WHEREAS, Section 15.2-2233 of the Code of Virginia provides that localities may adopt an official map showing proposed public streets; and, WHEREAS, in April of 1999 the Board of Supervisors of Roanoke County Virginia, approved a master plan for the Roanoke County Center for Research and Technology (RCCRT), said approval being a rezoning of the RCCRT property on Glenmary Drive to PTD (Planned Technology District) ; and, WHEREAS, the approved master plan for the RCCRT designated and proposed a future second access to the site by the realignment and extension of Dow Hollow Road to the western boundary of the RCCRT property; and, WHEREAS, the review and approval of this rezoning was undertaken with extensive community involvement in the design of the project including, community workshops, citizen task forces and public meetings and hearings; and, WHEREAS, Roanoke County now wishes to formally designate the location of this future Dow Hollow Road right-of-way so that future use of the right-of-way for road purposes can be protected, and existing and future property owners in this area have knowledge of the proposed location of this right-of-way; and, WHEREAS, Planning Commission Public Hearings on this official map proposal were held on April 4, 2000 and May 2, 2000 after advertisement and notice as required by 15.2-2204 of the Code of Virginia. NOW THEREFORE, BE IT RESOLVED, by the Planning Commission of Roanoke County, Virginia, as follows: 1. The Planning Commission recommends to the Board of Supervisors of Roanoke County Virginia, the adoption of an official map for Roanoke County showing the proposed location of the Dow Hollow Road right-of-way, as shown on the plan entitled Proposed Dow 1 .~~ Hollow Road Extension, dated March 10, 2000, prepared by the Roanoke County Department of Community Development. BE IT FURTHER RESOLVED, by the Planning Commission of Roanoke County, Virginia, that the Commission directs the Secretary of the Planning Commission to certify and transmit this approved resolution to the Board of Supervisors of Roanoke County, Virginia. On motion of _Ms. Hooker to adopt the resolution and carried by the following roll call vote: AYES: Ross, Hooker, Thomason, Witt, Robinson NAYS: None CERTIFIED: Terrance L. 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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 ORDINANCE APPROVING AND ADOPTING AN OFFICIAL STREET MAP FOR ROANOKE COUNTY BY THE IDENTIFICATION OF THE LOCATION OF A FUTURE RIGHT-OF-WAY FOR AN EXTENSION OF DOW HOLLOW ROAD TO THE ROANOKE COUNTY CENTER FOR RESEARCH AND TECHNOLOGY WHEREAS, Section 15.2-2233 of the 1950 Code of Virginia, as amended, provides that localities may adopt an official map showing proposed public streets; and WHEREAS, in April of 1999, the Board of Supervisors of Roanoke County approved a master plan for the Roanoke County Center for Research and Technology (RCCRT), said approval being a rezoning of the RCCRT property on Glenmary Drive to PTD (Planned Technology District); and WHEREAS, the approved master plan for the RCCRT designated and proposed a future second access to the site by the realignment and extension of Dow Hollow Road to the western boundary of the RCCRT property; and WHEREAS, the review and approval of this rezoning was undertaken with extensive community involvement in the design of the project including, community workshops, citizens task forces and public meetings and hearings; and WHEREAS, Roanoke County now wishes to formally designate the location of this future Dow Hollow Road right-of-way so that future use of the right-of-way for road purposes can be protected, and existing and future property owners in this area have knowledge of the proposed location of this right-of-way; and WHEREAS, Planning Commission public hearings on this official map U:\ WPDOCS\AGENDA\ZONING\adopt-official-street-map.wpd "" .r proposal were held on April 4, 2000 and May 2, 2000, after advertisement and notice as required by Section 15.2-2204 ofthe 1950 Code of Virginia, as amended, and by resolution dated May 2, 2000 recommended to the Board of Supervisors the adoption of this official map. WHEREAS, the first reading of this ordinance was held on May 9, 2000, and the second reading and public hearing was held on May 23, 2000. BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That an official street map for Roanoke County showing the proposed location of a future right-of-way for an extension of Dow Hollow Road to the Roanoke County Centerfor Research and Technology as shown on the plan entitled "Proposed Dow Hollow Road Extension," dated March 10, 2000, prepared by the Roanoke County Department of Community Development, is hereby approved and adopted. This official map is attached hereto and incorporated herein by reference. 2. That this ordinance shall be in full force and effect from and after the date of its adoption. U:\ WPDOCS\AGENDA\ZONING\adopt-official-street-map.wpd ':,.~ y , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 ORDINANCE 052300-14 AMENDING AND REENACTING THE ZONING ORDINANCE OF THE COUNTY OF ROANOKE VIRGINIA BY THE MODIFICATION OF STANDARDS FOR THE PLACEMENT OF FREESTANDING SIGNS IN C-2 GENERAL COMMERCIAL DISTRICTS WHEREAS, in 1992 the Roanoke County Board of Supervisors adopted a new zoning ordinance for Roanoke County ,including provisions for the display of commercial signage within the county; and, WHEREAS, The Roanoke County Planning Commission has considered options for additional flexibility in the placement of new freestanding signs in C-2 zoning districts; and, WHEREAS, this flexibility would be in exchange for updating existing freestanding signage, and more stringent size and design guidelines for new freestanding signs; and, WHEREAS, public necessity, convenience, general welfare, and good zoning practice support an amendment to the Zoning Ordinance of the County of Roanoke to provide enhanced design guidelines for freestanding signs in exchange for flexibility in the location and placement of new freestanding signs; and, WHEREAS, the Planning Commission held a public hearing on this amendment on May 2, 2000; and, WHEREAS, the Planning Commission recommended its approval ofthis amendment to the Zoning Ordinance of the County of Roanoke; and, WHEREAS, the Roanoke County Board of Supervisors held first reading of this ordinance on May 9, 2000 and second reading on May 23, 2000; and WHEREAS, public notice and advertisement of this amendment has been provided as required by Section 15.2-2204 of the Code of Virginia, and the Roanoke County Code. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Zoning Ordinance of the County of Roanoke is hereby amended and reenacted to provide as follows: I. ARTICLE V SECTION 30-93 (SIGNS) IS HEREBY AMENDED AS FOLLOWS: Amend Section 30-93-13 (E) 3 as follows: 3. No on-premises freestanding sign shall be allowed on any lot having less than 100 feet of lot frontage. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be 250 feet. No freestanding sign shall be located within 15 feet of any other freestanding sign on an adjacent or adjoining lot. Notwithstandin the above the administrator ma waive in writin the 250 foot se aration re uirement between freestandin si ns rovided the administratorfinds the followin standards are met: a. No more than one freestanding sign shall be allowed for each 250 feet of lot fronta e or ortion thereof under sin le ownershi or control. b. The new freestanding_sign is a monument sign with a maximum height of 15 feet and a maximum width of 10 feet. c. The placement of the sign in the desired location does not promote visual si n clutter on the ro ert or surroundin area. d. In exchanae for the placement of the new freestanding sign in t_he desired location the a licant or ro ert owner ro oses and a rees in writin to undertake si nificant im rovements to existin si na e on the ro ert . These im rovements shall be desi ned to reduce existin si n clutter enhance si n desi n and romote the overall visual a earance of the rX~ e. All other sign ordinance requirements regarding the placement and size of the si n are met. 2. That this ordinance shall be in full force and effect from and after June 1, 2000 On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors 2 cc: File Terrance L. Harrington, County Planner Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Community Development Gary Robertson, Director, Utility Michael Lazzuri, Court Services Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Gardner Smith, Director, Procurement John W. Birckhead, Director, Real Estate Evaluation Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue 1 ACTION NO. ITEM NO. ~1 '",~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 AGENDA ITEM: Second Reading and Public Hearing; An ordinance amending and reenacting the zoning ordinance for Roanoke County by the addition of optional provisions pertaining to the style and location of freestanding signs within C-2 General Commercial Districts. COUNTY ADMINISTRATOR'S COMMENTS At the work session on this issue, staff and I will submit minor changes that will allow flexibility in achieving the Planning Commission guidelines. The guidelines are excellent; however, due to terrain and parcel layout, we may be able to achieve even more favorable results by allowing flexibility as we do in the screening and buffering ordinance, and as we have by incorporating green space in developments. BACKGROUND• At the Board's direction, the Planning Commission evaluated alternative ways to promote flexibility in the placement of new freestanding signs in the county in C-2 General Commercial Districts. Current regulations require a minimum separation of 250 feet between signs on a parcel under single ownership or control. The intent of the Commission was to propose a modification of this standard to allow signs closer than 250 feet apart, if the new signs met certain minimum design standards. Under the Commission proposed provisions, any new freestanding sign within 250 feet of an existing freestanding sign would need to be a monument type sign designed and installed in accordance with the design guidelines contained in the attached ordinance. In addition, no new freestanding sign could be located less than 100 feet from an existing sign. Finally, in exchange for this increased flexibility in the placement of the new sign, the property owner would need to modify an existing freestanding sign on the property, in accordance with these design guidelines. The Planning Commission held a public hearing on this amendment on May, 2, 2000 and has recommended approval of the v~ 2 amendment to you. In recommending approval, the Commission commented that the proposed amendment allows more flexibility in the placement of freestanding signs yet retains the original objective of the sign ordinance which is to allow businesses adequate signage while controlling and improving the visual clutter of our commercial areas. STAFF RECOMMENDATION: A Board worksession on this item will be held on May 23rd, prior to the scheduled public hearing. The purpose of the worksession will be to discuss, evaluate and possibly modify the Planning Commission's recommendations on this item. Staff recommends that the Board hold the scheduled worksession and thereafter provide the staff information and direction on the nature of any amendments that the Board wishes to adopt. Respectfully Submitted, Approved, ~. Terrance Har ington, AICP Elmer C. Hodge Departm t of Community Development County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Church Johnson McNamara Minnix Nickens INIA ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRG , HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, May 23, 2000 AN ORDINANCE AMENDING AND REENACTING THE ZONING ORDINANCE OF THE COUNTY OF ROANOKE VIRGINIA BY THE MODIFICATION OF STANDARDS FOR THE PLACEMENT OF FREESTANDING SIGN5 IN C-Z GENERAL COMMERCIAL DISTRICTS WHEREAS, in 1992 the Roanoke County Board of Supervisors adopted a new zoning ordinance for Roanoke County ,including provisions for the display of commercial signage within the county; and, WHEREAS, The Roanoke County Planning Commission has considered options for additional flexibility in the placement of new freestanding signs in C-2 zoning districts; and, WHEREAS, this flexibility would be in exchange for updating existing freestanding signage, and more stringent size and design guidelines for new freestanding signs; and, WHEREAS, public necessity, convenience, general welfare, and good zoning practice support an amendment to the Zoning Ordinance of the County of Roanoke to provide enhanced design guidelines for freestanding signs in exchange for flexibility in the location and placement of new freestanding signs; and, WHEREAS, the Planning Commission held a public hearing on this amendment on May 2, 2000; and, WHEREAS, the Planning Commission recommended its approval of this amendment to the Zoning Ordinance of the County of Roanoke; and, WHEREAS, the Roanoke County Board of Supervisors held first reading of this ordinance on May 9, 2000 and second reading on May 23, 2000; and WHEREAS, public notice and advertisement of this amendment has been provided as required by Section 15.2-2204 of the Code of Virginia, and the Roanoke County Code. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the Zoning Ordinance of the County of Roanoke is hereby amended and reenacted to provide as follows: I. ~ ARTICLE V SECTION 30-93 (SIGNS) IS HEREBY AMENDED AS FOLLOWS: Amend Section 30-93-13 (E) 3 as follows: 3. No on-premises freestanding sign shall be allowed on any having less than 100 feet of lot frontage. The required separation for freestanding signs on a lot or lots under ownership or control shall be 250 feet. No freestanding shall be located within 15 feet of any other freestandin on an adjacent or adjoining lot. lot minimum single sign g sign ..:......:., ....:........:......:.:.::..:::.:::....::::::::::~.:.:.;. ,.:: T~ >~r~~ta~.l~d ~r~~1~;~:rt•:>:>:~:a:~::<:::~~~~.~:,:~:~:::::~rr,;:::~~~,~.~.i~t ....:~r.~es: . :.:t~> `d• .~<:>:>..: ~ ..:?:, .:~..;; :;~. ;, :: ~..::„> ~; :;~ ~ ::: a '~: ~~~t: 1'!!'1'!1+1 ~~ r•: ~~~i:: fiMf+M ~~:v': ~~•j '~:+f~i:~:;~: 2. . -That this ordinance shall be in full force and effect from and after June 1, 2000 2 a ._.e AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, May 23, 2000 AN ORDINANCE AMENDING AND REENACTING THE ZONING ORDINANCE OF THE COUNTY OF ROANOKE VIRGINIA BY THE MODIFICATION OF STANDARDS FOR THE PLACEMENT OF FREESTANDING SIGNS IN C-2 GENERAL COMMERCIAL DISTRICTS WHEREAS, in 1992 the Roanoke County Board of Supervisors adopted a new zoning ordinance for Roanoke County ,including provisions for the display of commercial signage within the county; and, WHEREAS, The Roanoke County Planning Commission has considered options for additional flexibility in the placement of new freestanding signs in C-2 zoning districts; and, WHEREAS, this flexibility would be in exchange for updating existing freestanding signage, and more stringent size and design guidelines for new freestanding signs; and, WHEREAS, public necessity, convenience, general welfare, and good zoning practice support an amendment to the Zoning Ordinance of the County of Roanoke to provide enhanced design guidelines for freestanding signs in exchange for flexibility in the location and placement of new freestanding signs; and, WHEREAS, the Planning Commission held a public hearing on this amendment on May 2, 2000; and, WHEREAS, the Planning Commission recommended its approval of this amendment to the Zoning Ordinance of the County of Roanoke; and, WHEREAS, the Roanoke County Board of Supervisors held first reading of this ordinance on May 9, 2000 and second reading on May 23, 2000; and WHEREAS, public notice and advertisement of this amendment has been provided as required by Section 15.2-2204 of the Code of Virginia, and the Roanoke County Code. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Zoning Ordinance of the County of Roanoke is hereby amended and reenacted to provide as follows: I. ARTICLE V SECTION 30-93 (SIGNS) IS HEREBY AMENDED AS FOLLOWS: Amend Section 30-93-13 (E) 3 as follows: 3. No on-premises freestanding sign having less than 100 feet of lot separation for freestanding signs ownership or control shall be 250 shall be located within 15 feet o on an adjacent or adjoining lot. shall be allowed on any lot frontage. The required minimum on a lot or lots under single feet. No freestanding sign f any other freestanding sign ':;<> ~>> e;+ e'1 2. That this ordinance shall be in full force and effect from and after June 1, 2000 2 v- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 ORDINANCE 052300-15 AMENDING AND REENACTING SECTION 18-168, "SCHEDULE OF CHARGES", OF CHAPTER 18 SEWERS AND SEWAGE DISPOSAL, ARTICLE IV. "SEWER USE STANDARDS", AND SECTION 22-82, "RATES AND FEES", OF CHAPTER 22 WATER, ARTICLE II. "WATER SYSTEMS", DIVISION 2. "COUNTY WATER SYSTEM", OF THE ROANOKE COUNTY CODE TO PROVIDE FOR ADJUSTMENT OF THE BASE CHARGES FOR WATER AND SEWER SERVICE AND AN INCREASE IN THE VOLUME CHARGE FOR SEWER SERVICE IN THE COUNTY OF ROANOKE WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has adopted and established sewer user rates for Roanoke County utility customers, as provided in Roanoke County Code §18-168; and, WHEREAS, the Board of Supervisors has adopted and established water user rates for Roanoke County utility customers, as provided in Roanoke County Code §22-82; and, WHEREAS, due to negotiation of a new water contract with the City of Roanoke, the Board of Supervisors has determined that a substantial portion of the savings should be passed on to Roanoke County's utility customers through a decrease in the base charges for water service; and, WHEREAS, the Board has determined that it is appropriate to make an adjustment of the sewer charges through a decrease in the base charges and an increase in the volume charge for sewer service; and, WHEREAS, the provisions of this ordinance for rate adjustments are adopted pursuant to the authority found in Chapter 21, Title 15.2, more specifically §15.2-2111, §15.2-2122, and §15.2-2143, of the Code of Virginia (1950, as amended); and, WHEREAS, legal notice of these amendments has been published in a newspaper of general circulation within Roanoke County, pursuant to §15.2-107 of the Code of Virginia (1950, as amended) on May 2, 2000, and on May 9, 2000; and, WHEREAS, the first reading of this ordinance was held on May 9, 2000, and the second reading and public hearing on this ordinance was held on May 23, 2000. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia: That subsection (c) of Section 18-168, "Schedule of Charges", of Chapter 18 SEWERS AND SEWAGE DISPOSAL, ARTICLE IV. "SEWER USE STANDARDS", is hereby amended and reenacted as follows: Sec. 18-168. Schedule of charges. **** (c) The foll~~ owing,_schedule of base charges and volume char es for residential, commercial and industrial customers of Roanoke County shall a I for sewer service. ~e as~al+ewsj The volume char e er one thousand 1 000 allons will be based on water used. The volume char e is added to the base char e to determine the total sewer bill. SCHEDULE OF BASE CHARGES Volume Based SEWER RATES Water Su~~lied BASE CHARGE PER MONTH: 1000 Gallons Per Month. 0 - 10 8.31. 11 - 14 1.2.47 1.5 - 17 20.78 18 - 28 34.50 29 - 39 48.20 40 - 54 66.49 55 - 69 85.60 70 - 111 138.37 112 - 153 191..15 154 - 210 262.20 211 - 267 333.26 268 - 440 548.92 441. - 613 764.58 614 - 853 1,063.77 854 -1093 1,362.96 1094 -1.400 1,745.25 1401. -1707 2,127.54 1.708 - 2087 2,601..26 2088 - 2467 3,074.96 Volume Charge Per 1000 Gallons 1..40 *** 2. That subsection (a) of Section 22-82, of Division 2. County Water System of Article II. Water Systems, Chapter 22 WATER, of the Roanoke County Code is hereby amended and r reenacted as follows: Sec. 22-82. Rates and fees. (a) Water service rates. The following rates and charges as established by the board of supervisors for water service shall apply where water service is provided by the county: The volume charge per one thousand (1,000) gallons will be based on water used. The volume charge is added to the base charge to determine the total water bill. SCHEDULE OF WATER RATES ~A99-ga~la~ e c m ~ ~ c n_ m ~~ o c -p~'~p-~ 11 1 A 1 A r1n 1 C /r1 . 1 7 1 0 ~ o nn 1J.VV nn nn 1n r1lf n/_ nA r10 /_A ~~1 Cn ']A GL .V7 ~~ -1 O r O ~f n r1 . ~ ^ . ' ~7 ^n • Cn _ Cn a LT . Z~ . - ~L ~1. • n'1 ~ Q C A nC O''f ''1 O /_'1 n'1 '1 nn nn 'I '1 n O C • fQ CC /n nn n . ~nnnn • ~~nnn SVV./ / ~~nnn_ 11V.Vv ~nnnn nn ~ ~ ~ ~ cn cn ~ n~ ~n ~ `/ n~ nnn nn no co ~ n 2 ~~b1 ~~n n-f n ~ 7 i C ~~Z~2 n~~ n/n nnn nn L~ ~~n n . n~o - ~ cnc ~n . i . . i CCC /_1 ZrS Zd7~~7'-7: ~-gTT"~ ~J ~ J V 1 Onn /A 'I O AA-I / nG77n An 'I nG~ 0r1 '1 9 C0 nn r1nA 't • ~~ pp ~~ n ~ TJT~ / • ~ `n" / . 0 ~ ~- • / nn'2s1 ~ ~J~j 1T. J7 L n~ r ~~SC nnn n~ ~ ~ . T O~n n ~ t, /l~ n/ G nn ~ / nn ~n~ n J2. ~J~"~3-~ n A , / n ~ oc n7 . / ° ~~ / / ~~ ~~5 , / ~ nnn cn ~~~'S~r~~'] .J ~ nnn n nn // / ~ / 93 z . bL n nnn ~n ' ~ ~ n~ cc ~ r ~ cnn n~ z-4~1---n-~-z;~t~ -~6r,~ -~,~r~ ~ ~~ ' ~JJV./ V / / ' / ' / ~ / Water Supplied BASE CN. ARGE PER MONTH. 1000 Gallons Per Month 0-- 10 12.03 11-- 14 18.05 15-- 1.7 30.08 18_- 28 49.91 29-- 39 69.76 40-- 54 96.21 4 55-- 69 123.86 70--111 200.24 112--153 276.60 154-- 210 379.43 211-- 267 482.25 268-- 440 794.33 441-- 613 1.,1.06.40 61.4-- 853 1,539.35 854--1093 1,972.27 1094--1.400 2,525.49 1.401.--1707 3,078.69 1708--2087 3,764.1.7 2088--2467 4,449.67 Volume charge Per 1.000 Gallons 2.05 **** 3. That all subsections and provisions of §18-168 and §22-82 of the Roanoke County Code, not specifically amended herein, shall remain in full force and effect. 4. That the provisions of this ordinance and the rates established hereby shall be effective on and from July 1, 2000. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors 5 cc: File Diane D. Hyatt, Director, Finance Gary Robertson, Director, Utility Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator O. Arnold Covey, Director, Community Development Terrance L. Harrington, County Planner Michael Lazzuri, Court Services Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Gardner Smith, Director, Procurement John W. Birckhead, Director, Real Estate Evaluation Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue 6 ACTION NO. ITEM NUMBER "- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 SUBJECT: Public Hearing and Second Reading of an Ordinance Authorizing the Adjustment of Water and Sewer Rates. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Last Fall, Roanoke County and the City of Roanoke successfully negotiated a new agreement for the sale of bulk and surplus water. The following changes were accomplished by the new contract: The County would no longer be required to purchase a minimum quantity of water. Both the County and the City could purchase surplus water from the other parry with an equal rate for both parties. Roanoke Ciry would have the right to purchase up to 4 MGD of water from the County. Roanoke County and Roanoke City will jointly work to increase our system interconnections, allowing for a more reliable water system in the valley. Cost savings to the County will begin in July 2000. SUMMARY OF INFORMATION: County staff along with consultants from Draper Aden Associates have projected a 6.6% reduction in required water revenue after July 1, 2000. This reduction will be reflected in base rates thereby benefiting customers that use a smaller volume of water per quarter. When considering the amount of decrease several criteria were considered: Revenue covenants from the water revenue bond trust indenture must continue to be met. 2. Sufficient revenue be retained to be able to fund needed capital expenditures of the system. 3. Rates should not be lowered so drastically that a rate increase would be needed in the next few years. M:\FINANCE\COMMON\BOARD\5-23-OO.wpd ~,_, ~~ ~~ This reduction allows the water fund to continue its capital improvement plan of replacing older water systems, improving water storage facilities, providing adequate fire protection and improving water quality and flows. Along with the water rate reduction, we are recommending a reallocation of the sewer rate. This will lower the percentage of the charge that is in the base charge and increase the percentage of the charge that is in the volume charge. This will also benefit the low volume user. The overall sewer revenues will remain the same. Attachment A shows the existing water and sewer rates and the proposed new water and sewer rates. Attachment B shows comparisons of total customer bills based on selected consumptions. FISCAL IMPACT: The reduction in revenues will be offset by a reduction in expenses provided by the new contract with the City of Roanoke. STAFF RECOMMENDATION: The first reading of this ordinance was held on May 9, 2000. At the conclusion of public hearing, staff recommends approving the attached ordinance. After approval, the rate adjustments will be effective July 1, 2000. SUBMITTED BY: Diane Hyatt Director of Finance SUBMITTED BY: Gary Robertson, P.E. Utility Director Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by APPROVED: Elmer C. Hodge County Administrator No Yes Abs McNamara Church Johnson Minnix Nickens M:\FINANCE\COMMON\BOARD\5-23-OO.wpd Attachment A Projected Water and Sewer Revenue for 2000/2001 Option #1 a(1) ;.; Roanoke County Rate Study Jan-00 .. j Monthly Consum tion Ran a Water Sewer o nnua o nua Monthly Customer Base Monthly Customer Base From To Base Rate Base Revenue Base Rate Base Revenue 0 10 $12.03 92.00% $2,467,101 $8.31 92.00% $1,400,815 11 14 $18.05 5.00% $201,122 $12.47 5.00% $114,280 15 17 $30.08 1.00% $67,041 $20.78 1.00% $38,082 18 28 $49.91 0.80% $89,001 $34.50 0.80% $50,564 29 39 $69.76 0.259'° $38,875 $48.20 0.25% $22,078 40 54 $96.21 0.20% $42,894 $66.49 0.20% $24,365 55 69 $123.86 0.15% $41,414 $85.60 0.15% $23,527 70 111 $200.24 0.15% $66,954 $138.37 0.159'° $38,030 112 153 $276.60 0.129'° $73,990 $191.15 0.129'° $42,028 154 210 $379.43 0.109'° $84,580 $262.20 0.10% $48,042 211 267 $482.25 0.05% $53,750 $333.26 0.05% $30,531 268 440 $794.33 0.05% $88,533 $548.92 0.059'° $50,289 441 613 $1,106.40 0.039'° $73,989 $764.58 0.03% $42,028 614 853 $1,539.35 0.03% $102,942 $1,063.77 0.039'° $58,474 854 1093 $1,972.27 0.03% $131,893 $1,362.96 0.03% $74,920 1094 1400 $2,525.49 0.01 % $56,296 $1,745.25 0.01 % $31,978 1401 1707 $3,078.69 0.019'0 $68,628 $2,127.54 0.01% $38,983 1708 2087 $3,764.17 0.019'° $83,908 $2,601.26 0.01 % $47,662 2088 2467 $4,449.67 0.01 % $99,188 $3,074.96 0.01 % $56,342 Total Annual Base Charge 479'° $3,932,097 439:° $2,233,018 Volume Charge (per 1,000 gallons) $2.05 $1 •~ Total Annual Volume Charge 53% $4,421,284 57% $2,912,218 2000-20Q1 Total Revenue $8,353,382 $5,145,235 Notes: 1. Base Rate Based Upon Consumption 2. Adjusted % of Base Charge vs. Volume Charge !• a U ~-. O~ I~ M ~O v1 ~O ~O O~ ~O Vl ~O M V1 ~O [~ M 00 et M p C V1 t~ O ~O M O~ ~, O~ V1 O~ Q~ t~ O O ~D V1 l~ M 00 ~O V1 F" ~ ~ v~ ~ v~ ~ O ~ M ~ ~~ ~~ ~..i O V 1 ~O ~~w M N ~„~ i . i . ~--~ N M V1 V1 Q y 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o e ~ \ \ \ \ \ \ \ \ c \ \ \ \ \ \ e ~y oo N ~O ~O O~ O v1 et ~' ~ et O~ ~ ~O v1 [~ V'f ~ C vi ~ O M O d' Q~ V ~ ~O M N rt Q~ t~ ~ O 00 O ~O U v1 N ~--~ O ~--~ N O O N ~-+ ~--~ ~--~ ^~ O O ^~ ~ O ~--~ O 4. U a ~ 1 0 ~ ~ ~ ~ ~O N 00 T t!1 N ~ i-. O ~ ~ ~ M ~ U V 0 O ( O~ N ~n O~ ~--~ N 7 ~-+ ~--~ ~' ~ N ~O et ~O N [~ M Q~ l~ t~ .. O O O ~--~ 7 O O ~-+ ~--~ ~--~ ~ (V N v1 O cV M d' ~' ~ y ~ ~ ~ ~ .~ ..i ~ .~ ~ ~..i ..i .~ ..i v N N N ~ ~M.. ~..i ~ _ Q b O ar ~ U M M M M I~ ^'~ O O M 7~ 00 M DD O ^'~ O O~ O M Q ~n ~ ~ v1 O~ M •-• ~-• N ~O ~--~ N V1 M V1 eh d' ~ ~-+ N N 'd' ~O ~ ~ M O t~ N V1 O ~O O~ O~ O~ N 00 ~O 00 of O~ 7 00 V1 ~ y C M d' v1 ~O o0 N o0 .~. 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N M O M et O~ O~ O~ O O~ ~ N ~--~ M O~ a0 N O O~ O [ ~ ~D ~D [~ ~ ~O t~ ~O ~ ~ ~ O ~ ~' ~ O a0 [~ vi ~O ~O l~ t l [ ~D ~D [~ t A ~ c a U ~" ~ ~ -- ^ .. _ O -~ 00 ~O ~D ~ 01 ~' ~D O ~O ~O ,,yy i.~i C M M M M O 00 v1 h v1 h N ~ n 00 [~ ~ ~ ~' '~ V1 O M O Q~ C1 Q~ [~ pD ~~ vi o0 M N vi ^~-~ cV ~ O O 7 00 O N ~D O vi 7 „ v ~ ~ ~ .-~ N ~..~ .,.i .-. .r M l~ ~p M O~ ~p ip O Cq i~ V w O ~ 3 ~ ~ y ~ O~ O~ O~ O~ O ~ (~ ~O O~ N DD ~ N O [~ O M .-+ ~' O er ~' ~O v'f N ^~ ~ ^~ M ~ ^~ Q~ h .-• N l~ N h ~O (x O o0 O M [~ O~ N N ~ N ~O O ~ ~ d' N OC ~C V'1 V1 ^~ N_ _y . ~ ~ ~O l~ O~ ~ 00 ~O N et o0 M M o0 N ~ ~ ^+ O ~ ,,,,~ 00 .--. ... .r `9 LL ~--~ N N M M ~p l~ ~ L + + . L O a C N ~ N N N N O N 00 ' 00 O~ c~ < [~ ^' [~ l~ 00 O H O '~ N ~O M I~ O~ ~ ~O t~ oD v~ vi v1 v1 N [~ ~--~ ~ M ~ ~ N vi o0 ! vi v1 M O et M N O N ~O M [~ V ~ ~O ~ O N O~ N r. .... ... N ~' O~ d' '~ O v1 M ~O 00 DD O~ l~ [~ ~--~ ^~ N N~ O N N N ~n M ~--~ N M ~ ~D o0 ~ _ _ ~ N N N N --~ O O O O O O O O O O O O O O Q ~~~~~ Q~ O1 M M M M M M M M M M M M M M C O ~ °' T ~ 0 0 0 0 0 0 0 0 0 0 0 T ~ O O O O O O O O O O O O O 0 0 0 0 0 0 0 ° °o °0 0 0 0 ° ~ ~ ~ 0 0 0 0 0 0 0 0 0 N v'i V1 c O o o 0 0 0 0 0 0 0 0 0 0 0 00 O N V1 V1 ~ ~ G ~ G ~ ~ N C a ~ ~N. 00 O M M E V1 ~ ~ . + M M rh v1 N V1 I~ .... ^ N U Attachment B _. " ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 ORDINANCE AMENDING AND REENACTING SECTION 18-168, "SCHEDULE OF CHARGES", OF CHAPTER 18 SEWERS AND SEWAGE DISPOSAL, ARTICLE IV. "SEWER USE STANDARDS", AND SECTION 22-82, "RATES AND FEES", OF CHAPTER 22 WATER, ARTICLE II. "WATER SYSTEMS",DIVISION 2. "COUNTY WATER SYSTEM", OF THE ROANOKE COUNTY CODE TO PROVIDE FOR ADJUSTMENT OF THE BASE CHARGES FOR WATER AND SEWER SERVICE AND AN INCREASE IN THE VOLUME CHARGE FOR SEWER SERVICE IN THE COUNTY OF ROANOKE WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has adopted and established sewer user rates for Roanoke County utility customers, as provided in Roanoke County Code §18-168; and, WHEREAS, the Board of Supervisors has adopted and established water user rates for Roanoke County utility customers, as provided in Roanoke County Code §22-82; and, WHEREAS, due to negotiation of a new water contract with the City of Roanoke, the Board of Supervisors has determined that a substantial portion of the savings should be passed on to Roanoke County's utility customers through a decrease in the base charges for water service; and, WHEREAS, the Board has determined that it is appropriate to make an adjustment of the sewer charges through a decrease in the base charges and an increase in the volume charge for sewer service; and, WHEREAS, the provisions of this ordinance for rate adjustments are adopted pursuant to the authority found in Chapter 21, Title 15.2, more specifically §15.2-2111, §15.2-2122, and §15.2- 2143, of the Code of Virginia (1950, as amended); and, WHEREAS, legal notice of these amendments has been published in a newspaper of general circulation within Roanoke County, pursuant to §15.2-107 of the Code of Virginia (1950, as amended) on May 2, 2000, and on May 9, 2000; and, ~~/- WHEREAS, the first reading of this ordinance was held on May 9, 2000, and the second reading and public hearing on this ordinance was held on May 23, 2000. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia: 1. That subsection (c) of Section 18-168, "Schedule of Charges", of Chapter 18 SEW ERS AND SEWAGE DISPOSAL, ARTICLE IV. "SEWER USE STANDARDS", is hereby amended and reenacted as follows: Sec. 18-168. Schedule of charges. ...................... ...................... ...................... (c) The #' IIrischedule **** SCHEDULE OF BASE CHARGES Volume Based SEWER RATES 2 v-s ~~~4.~tS ...................... ....................... .................. ................. .................. >1~#ti **** 2. That subsection (a) of Section 22-82, of Division 2. County Water System of Article II. Water S,, st~e_ms, Chapter 22 WATER, of the Roanoke County Code is hereby amended and r reenacted as follows: Sec. 22-82. Rates and fees. (a) Water service rates. The following rates and charges as established by the board of supervisors for water service shall apply where water service is provided by the county: The volume charge per one thousand (1,000) gallons will be based on water used. The volume charge is added to the base charge to determine the total water bill. -° ~ WATER RATES 1 I 1 A .]Q 10 /~1 1^I nn 10 nn ~"In ~= . ~ ~Lr~V 1 1 . J• A ___ X10 / A .1 • Gn X11 LV. / l 1 A /G ~?. ~ 10 n0 ~1n X11 . ~y A7 ~ln Al G.1 • G~1 X11 JT.V/ c1 Gn ~'a 7 / / / V dp GA ^1G ^fl /1 0~1 .10 - 1nn~~f ~I l In OG . gV ~ . 77 11V.VJ "', ., ~• ` - .,, ~-2~8~9 ~ X53 ~ a3~ r.~3 - n An ~ ~ . . , -- ~65 , , ~~~----853~;2-}i~~ ~3Z-ACT ~ . ~ 1nnA l Ann 1 non ~f A n 1 of nn •o ~S . , e ~ ~ s ~ ~ ~ ~p~n ~ 1n e~~ A• ~ > ~ _ T7'~O~FLWT~ , r1pn .t ~s cnl cn ~ 9. ~~U~L~J,.J ocl ~ ~ff L n , , ' ' ~ ~• . ~ ~ , , . ................................. ................................. ................................. ................... _...... ................... 4'>ss205 V-5 **** 3. That all subsections and provisions of §18-168 and §22-82 of the Roanoke County Code, not specifically amended herein, shall remain in full force and effect. 4. That the provisions of this ordinance and the rates established hereby shall be effective on and hom July 1, 2000. g:\attorney\vlh\utility\ W&SRate.Decrease.Ordl.wpd ~-_~ r ROAN ,~ / ~ OHO i c~ a ° AGENDA ITEM NO. 78 8 APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~ ~~~ l i ~~d ~~ ~-~ ~ ~-~~~~~~- ~'~'1~~~, ~ `,~,~^~ r~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; ~ Each speaker wild be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the oard. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall ale with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ ~ cj c~ ~~ r ~ ~'~ ADDRESS: SS'~~ % ~~ r I ~ ~' `~ ~ 1.rt ~ ~~.~~; -~ /2~~,.1. ~,~, PHONE: _ 1 Z ~ ' `7~~ ~ ~`~ T ROAN ~ O _ V `i °v a AGENDA ITEM NO. 1838 APPEARANCE REQUEST PUBLIC HEARING SUBJECT: I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; ~ Each speaker wild be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Bo#h speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall frle with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ' I ~ ~ U~~ ~ ADDRESS: ~ ~ /~>~/! SC,de~ ~~ PHONE: _ G~o2~ ~/ 'C~~ RDINANCE CITIZEN COMMENTS U, ~ ~ ~, ~`~t1 ~~ ~ } ROAN ,~~ ~ ~ ,. 9 Z 'S ~ ° s AGENDA ITEM NO. 1838 APPEARANCE REQUEST PUBLIC HEARING ORDINANCE ~/ CITIZEN COMMENTS r SUBJECT: Q .~ ~ C'du~~~ ,~.,,~ ~e~ - /fat ~~ -L ~~ ~S~ih>~, ~,.~~~. Y~i v u 5 y S~e~~K c~rr ~~r7 ~ I would like the Chairman of the Board of Supervisors to recognize me during ~he meeting on the above matter so that I may commen#. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /.4 GREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker wild be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ~ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements andlor comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: Jai it ~a,'~er ADDRESS: ~~~ ~ Gc,~, /I e ~~ L~~ ~ ~ ~~~ ~'%~~~, PHONE: _ ~j'~~ - ~/G ~y L.i .~ Q Q m J U J m a Z O V W Y O Z Q O •• yy-. OZq~ w N~~~ ~.~y~aV ,~ 3 cs a sz~a 1~ ~~ O W N Z C~ O U W oc W W Z J C a a 3 Q ~i v U ~ v~ N ~ h ~ ~ U w U ~ = c c ~ O •- > W a •~ ~ ~ a~ ~ °'~~cv v oo E °° - •- w ~amyJ~ ~°~*:vi~y O ~ 5 j C N~ C ~` U Z Y O ~ `~ tq = v p v~ Y a J U ^~ ~ t U ~~ ~' a° o a~~ i ~ o~ aci = o o~ SQmC9'mUiav'~7n QD=~ o ~ ~ a ~ ~ ~ ~, v C L ~ ~ ~ U ~ ~ ~. +- C r. ~ ~ .0 ~ ~ ~ ~ ~ Q ~ ~ ~ ~ ~ H O ~ ~ ~Q ~ '~ c Oo O.Z7 ~,> L ~ O N ~ ~ ~ ~ ~•_~ vE= _~ .-o ~.~ ~,o _ ~ ~ o . i a m ~~ v v ~ t= aN 3s o ~ o o ~m ~ rn~ N ~ ~ ~ ~ c ~ ~ w ~ N '~ .C ~ ~ ~ C s ~ ° C ° ~ v = Q U v ~ ~~0009 Q LL > . ~' v c o J } L o '~ U ~ ~ ~ ~ ~ C .~_ ~ 3 L,L. ~ '._ r ~ Q ~ 0 ~- o c >. w C N O ~ ~} c N ~ O ~~3~c ~~ ~ ~ o N a c } t3-~ ~ O ~ ~ i LL O ~ O Z y= } W Q o ~ ~ CO ~ U C F-' Q w "- O ~ W U C ~ ~ W ~ ~ ~~ Z ~ o ~ E O U C ~ ~ V a > h ~ Y c n ~ a ~ ~ z O a h Q~ a a` /'R-~~c~~: =~3 ..Library The Roanoke County Public Library provides books, periodicals, sgftware; reference and research services, electrgnic research tools, and educational programs to the citizens of Roanoke County: ivia Short Term Issues ' • Demand for services and advancing technologies have, grown significantly faster than increases in personnel. • Larger, more current collections are needed to meet public demand, to achieve the state standard of four books per capita, and to address the crisis in school curricular support materials created by the introduction of the new Virginia Standards of Learning. • Increasing public demand for hands-on instruction related to new technology will require additional resources. • The Library wants to use technology to extend or enhance services, but this requires additional staff and resources. • The Library must begin the first steps in moving to a new vendor-required operating system for the integrated online library system. Otherwise, significantly larger expenditures will be required in the future. . • The Library is experiencing difficulty in maintaining traditional and. electronic services to meet the needs of all clients; this problem will expand in coming years. • Physical facilities at Glenvar, 419 and Mount Pleasant are inadequate. CIP items are critical to continued service at.these branch locations. • The addition of a Development Specialist to the staff would help the Library obtain more financial and in-kind support from the community. Partnerships with other agencies and governmental entities should be explored for capital projects, - services and ouerations_ ~~ Issues Lons Term Issues • The workload level per reference. transaction will increase for the staff due to rapidly evolving 'information storage, access, and retrieval technology. • The library must continue to provide services that the public perceives as the responsibility of the library (e.g.,"provision of online services, reference assistance, and educational programs) despite stagnant financial resources. - • Replacement of automation equipment and staff training will be required to keep library sysfems current. . • Roanoke..County's aging population will mean older library customers who tend to need and demand a higher level of service. • The Library will need to provide new and redesigned facilities to meet the heeds' of an increasingly diverse population. • A local citizen committee recently recommended that the Library offer expanded life-long learning activities, increased support of distance education programs, increased collections of electronic, audio and video formats, and maintained`levels of customer service. All of these recommendations require financial resources and additional personnel. >>. r,~ f?'`~+r `~ 'J N ~~,; "t Mission ~ ' The Roanoke County Public Library is a life-long learning enterprise that connects the people of the community with the facilities, services, information and resources they need to develop their intellectual, economic; cultural, social, and educational potential; the library invests the intellectual capital of our society in the growth and ' development of our community. '- ,~ P ~ Core Goal: To rovide effective reference and information services for adult independent'learners, co umers, , rofessionals~ and business researchers. Objectives ~ • To achieve a reference fill rate of 95% or higher in all subject/topical areas. Z • To conduct complete reference interviews, with thorough inquiry negotiation, for all reference questio~is. 3 • To collect and/or have access to, and then properly utilize, appropriate local and remote resources, in all ,} -- ~~:~ 194 Library-continued -} formats, to fill questions. - `~ • To intercept initial inquiries to avoid patron misdirection, with immediate interception whenever the visible population ratio is at 5: I or less; within 3 minutes when higher. S • To conduct a minimum of one feedback check for each inquiry. ~ • To answer ready reference questions with 100% accuracy in Zess than S minutes. -7 • To provide increased patron accessibility to resources and reference services; enhance convenience; use technology to expand access and improve information retrieval~levels.. ~ • To maintain appropriate facilities and furnishings and sufficient access to equipment to permit dedicated research and intensive study using guideline of 30 sf/research-work/study seat. ~; Strateeies ~ - ~ • Conduct sample fill rates according to PLA/Output Measure standards; check for problem topical or subject areas; staff review of key terminology and syndetic structure. Z • Maintain proper staffing levels at reference delivery stations. 3 • Continue~self-directed and collegial topical and subject training for staff. ~ • Increase online research skills and knowledge through in-house development.- ~ • Review inquiry response methodology; ensure adherence to standards through supervisory intervention; periodic sampling to guarantee that situational demand-does not diminish quality or result in grossly attenuated interviews, including feedback checks. • Design online interactive service delivery options. '7 • Incorporate research-work/study seat needs in capital planning,- create additional seats from current space by sacrificing traffic circulation, storage, or other spaces when possible and resources permit. Core-.Goal: To introduce pre-school cht7dren to books-and reading,. establishing the basis for future community. literacy and indii~idual learning skills. Objectives 1 r To design a minimum of 72 Storytime programs to be delivered in 540 sessions.and reach at least 9;000 participants. Z • To create discrete; recognizable program elements designed to encourage reading and library use,-and foster a positive attitude toward exploring information and learning. -'~ • To attain a parental satisfaction assessment level of 4.5 as measured by the Public Satisfaction Index (PSI). y • To provide an additional 72 sessions of nontraditional Storytime for at least I, 000 participants. Strategies I • Storytime schedule will be maintained; schedule delivery redesigned to attract maximum enrollments; toddler and 3 to S programs will remain separate. ' Z • Juvenile Programming Team will design Storytime programs according to standard specifications to meet curricular goals; offer optional elements to customize for local populations. 5 • Books2Go program will be refined and expanded for Storytime outreach to day care population; evening and weekend storytimes will be offered; utilize volunteer assistance and Friends'fnancial support to deliver program services. `~ PSI instrument will have a supplemental evaluation section forstorytime evaluations. Core: Goal To instruct customers in the areas of bibliographic and' informational literacy to enable them to develop their research skills, become more self-sufficient; and improve their capacity to transform information into knowledge.' Objectives l • To incorporate instruction with navigational guidance and information delivery. 1 Z • To meet strong, persistent public demand for increased formal instructional sessions related to electronic resources, searching, and information retrieval with S courses offered in 35 sessions for a minimum of 500 users. 3 • To offer appropriate learning environment for formal instruction, with sufficient equipment and adequately designed space to support programs. 195 - _~ _~ - a i Library-continued 7 • To create and deliver a program of courses for elementary age children and adolescents that encourage ~ reading, reinforce research behaviors, and impart information; I S programs per year with 60 sessions, and ' a minimum of 900 participants. ~ _ • To work with other agencies to present informational programs; support independent programs that offer 1 information and instruction. - Strategies • .' Maintain strong point-of--use instructional component in delivery of reference services. z • Continue to develop staff knowledge base and instructional skills; refine abilities to discern proper mixture ' of navigation, provision, and instructional elements for each inquiry interaction. ~ • Improve market research for.elementary/adolescent population; build on successful programs that attract maximum participation; continue to review curricular elements; explore greater use of technology components and technology-based programs.. y • Develop a prototype Electronic Resource Center; provide appropriate space and equipment. ^I ,s • Introduce fee-supported courses to allow for expansion of instructional opportunities. • Develop more extensive interagency and private partnerships to support instruction Core Goal: To support the: formal educational needs of the community by providing research assistance and. ~ resources, tha# meet curricular demands. Objectives ~ - 1 • To work aggressively with public school students and their parents to locate resources and information t required far home-work and research assignments; fill over 22,500 reference questions for students at a 9S% or better rate; fill over 30, 000 general assistance questions for students at 'a 98% rate. Z • To assist post-secondary students, with a particular emphasis on distance learners, in accessing information needed to meet coursework demands. 3 • To provide instruction regarding the use of resources, informational structure of disciplines/subject areas, means of access, strategic searching, -and relevancy/authority of resources. `~ • To assist all learners in conducting searches that are thorough, yet efficient and productive. • To deliver access to collections and resources that address primary customer groups' core curricular needs, with particular reference to the public schools' Standards of Learning (SOLs), while including broad topical/subject coverage across major disciplines for general research purposes. • To provide technology, facilities, furnishings, and equipment that can meet the homework and research needs of diverse student populations. 7 • To assist home school population in meeting state educational standards for research experience and the provision of sufficient curricular content. Strategies 1 • • Place suff cient staff in appropriate schedule configuration to meet high-demand, high-complexity time periods generated by students. , Z • Prepare staff and reinforce skills and knowledge base to expertly navigate heavy demand subject and topical areas. j • Work with, school personnel to forecast demand. ' d • Collect information regarding demand Trends for all educationalgroups, with highestpriority forpublic school age population; use data to strengthen collections. • Provide instructional tours ancj enriched point-of-use experiences, as well as orientation tours, for students and instructional personnel: ~o • Refine inquiry interception and negotiation techniques specific to dealing with adolescents; collect and ' utilize market research to'better define adolescent needs and create services and environment that are conducive to more productive use of research and instructional support services. • Include equipment, spatial, furnishing, and design needs in capital planning (both CIP and technology plan); provide incremental improvements within capital lines o{onerating budget 196 ..j ~' L y S W Z. 3 Library-continued oc a1 ends and satin a noll~tellectuall based recreational e~ enences.pular cultural titles, uiformatlon about ,, Obieetives • To build collections with su~cient copies of high demand titles to meet reserve requests; average maximum elapse per request title should be less than 10 weeks after acquisition. • To provide materials in the format demanded by the public. • To organize, display, and house items in a manner that makes items easy to find and encourages browsing; promote materials effectively and encourage high turnover rates (2.25 or higher). • To promote productive use of materials and offer efficient circulation support, with total circulation reaching ' in. excess of 850,000 items/year, and in-house utilization over 400,000 items/year, maintaining a minimum " material f:II rate of 80%. • To offer guidance to the public with well-informed, skillfully executed readers' advisory services. • To utilize infra-RAL lending and TLL to supplement collection and provide access to additional titles. Strategies ~ ' • Select high demand titles; track demand through automated system. • Monitor pre publication review sources and publisher/book industry literature to anticipate demand. • Maintain broad-based, multi facility staff involvement in selection process; collective review and order consolidation to ensure effective acquisition and delivery of needed items. • Employ title promotion and merchandising techniques; use new technological means to connect individuals with titles; develop appropriate finding aids. 5 • Purchase materials and services that augment readers' advisory knowledge base.for staff. /, • Continue,to use volunteers to assist with items routing and other circulation support and collection ti" maintenance activities; maintain .volunteer hours at~a minimum of 3,120 hours/year (1.5 F'TE). ~. ./. Z 7. 5 {~' ~' i ,J i i ~- ~ ~>~ :~- Core`Goal: Tp select; acquire, process, and orgarrize materials and resources in tte'most cost-effective manner possible and utilizing methods and means that promote their efficient and productive use. , Obi ectives • To transform. expressed community needs into collection-building priorities; meet demands with titles, maintaining a use per capita ratio of over 9.0. ~ " • To utilize guidelines and collection building priorities established in collection development plan. • To review and assess over 25,000 discrete items per year for possible acquisition; assessment and selection decision will involve front-line personnel and multi facility representation. • To place and receive orders within S working days of selection decision; 95% fulfillment rate; complete discount review and validation per vendor contracts • To receive, process, and catalog 95% of all items with an average.receipt-to-shelf turnaround time of 3 days or less. • To ensure that cataloging conforms to OCLC, AACRII, MARCFormat, and RAL standards, with error rate 7 of 2% or less. _ • To monitor and reconcile subject, author, and title authority records. Sf To maintain classification assignment consistency with DDC Relative Table, L'C suggested CIP data, and in- house standard practices. " ~~' • To provide public with a public catalog that permits individuals to easily access information; using various search options.. . /C? • To weed collections, "reviewing S, 000 items or more per year for, possible deacquistion based on currency, " accuracy, utility, and physical state. // " To maintain facilities and stack areas that make materials accessible and easy to locate. 197 ~ r Library-continued Strategies ' • Reinforce selection team activities and broad-based input opportunities; continue to use collective review and'consolidated order strategies. • Use technology to increase acquisitions decision-making data collection, .including vendor online databases. • .Participate in SWING jobber RFP process. •, Continue to develop technology integration; refine automated catalog migration plan and move toward a web-based interactive catalog.with remote capabilities and common (239.50 compliant) search screen interface. . , • Utilize automated search reports to track usage trends among customers. • Employ error rate, turnaround, and authority studies to determine effectiveness of technical operations. • Obtain data from DRA Report Writer to assist in ident~ing deacquisition candidates. • Prioritize stack improvements, lighting, furnishings, and physical accessibility elements in capital planning processes. • Use joint TP project with Salem and RAL.Coordinatorposttion to continue to meet high cataloging and _ processing standards. ' Appropriations Actual Budget Adopted Change Description FY 1998 FY 1999 FY 2000 1999 to 2000 Personnel $1,117,619 $1,117,716 $1,231,775 10.2% Operating 529,387 544,415 581,017 6.7% Capital 33,094 54,848 63,146 15.1% Transfers - ~ - - 0.0% Total $1,680,100 $1,716,979 $1,875,938 9.3% Positions ~ 30 30 31 1 Funding/Service Level Changes • General salary and insurance increases,. plus increased part-time personnel costs contribute to the increase in Library personnel costs. 198 , ROANOKE COUNTY PUBLIC LIBRARY Bent Mountain Branch The Library has been asked to survey the patrons of the Bent Mountain branch to determine whether its hours of operation should be changed. Please study the schedule below. [Shaded areas indicate hours when the library is open.] Current Schedule Sunday Monday Tuesday Wednesday Thursday Friday Saturday Closed Closed Closed 9AM -1 PM Closed 1- 5 PM Closed 1- 5 PM Closed 1- 5 PM Closed Closed 5 - 9 PM Closed Closed Please choose one of the following options: 1. The Library schedule should remain the same. 2. The Library schedule should be changed. If [2], mark the blocks of time you would prefer the library to be open or write in a suggested schedule in the blank boxes: Proposed Schedule X20 hours maximum] Sunday Monday Tuesday Wednesday Thursday Friday Saturday 9AM-1 PM 9AM-1 PM 9AM-1 PM 9AM-1 PM 9AM-1 PM 9AM-1 PM Closed 1 - 5 PM 1 - 5 PM 1- 5 PM 1 - 5 PM 1 - 5 PM 1 - 5 PM 5 - 9 PM 5 - 9 PM 5 - 9 PM 5 - 9 PM Closed Closed -or- /i Piease return this form to the Bent Mountain Branch Library b y Ma,y~31 ~ 2000. ROANOKE COUNTY PUBLIC LIBRARIES 1~~ EVENTS MONDAY 16 TUESDAY 18 VYEDNESDAY 77 THl1RS1]AY 7R ca~nev ~o cATUOnAV ~~ H ~~ST~R~,SIME ~SAORYTSIME ;STORYTIME ' GSM RYTIME F 3 6 S B FAMILY HISTORY O 11AM 3- S 11AM 3- S 11AM 3- ~ S PROGRAM 9AM ROANOKE COUNTY HEALTH DEPT 3:30 K-3RD 9AM ATHENIANS BOARD MEETING . 7PM AMERICAN CANCER 7PM AMERICAN CANCER SOCIETY 2PM U.S. CENSUS SOCIETY 7PM DOLL CLUB •STORVTIME 11AM 3-6'S pgTORYTIME 1 AM 3 6 gT ORYTIME LOAM 2 S 7PM BAHAI 9:30 BRIDGE gAM ~OKE COUN EC HOLLINS 2PM U.S. CENSUS 1 . 'S 3:30 K-3RD 7PM 3-6'S 10AM BRIDGE . DEPT. 7:30 LEAGUE OF 1:30 STAR FLEET ANIMAL PROTECTION •ppSTOMMR2YpTggIME 11AM 3 6'S •STORYTIME j~p~ ~~~~5 q~ E~ 8:30 ECHIL~ R VINTON 3:30 K-4TH CA E 9AM GREAT BEGINNINGS CHILD CARE 9:16 VINTON DAY NURSERY 9:30 U.S. CENSUS 7PM AMERICAN 6PM VINTON HEALTH 10:16 BAPTIST COMMUNITY CENTER 2:30 4-H CLUB CANCER SOCIETY EDUC. PROGRAM AWARENESS 12:30 VINTON HEALTH AWARENESS Xt DAY CLASS BPM EXERICSE I 9 3003 6TSME •STORYTIME 8:30 3- GLENVAR 3:30 K-3R D 10:30 TODDLERS pp ~~NN GG LL 10:30 PRESCHOO~NKS 8PM EXERCISE 8PM U.S. CENSUS ^AAIUnAV 77 8:30 NAIC 9000NTVAHEALTH DEPT 8P • HO . M U.S. CENSUS 3:30 PET SHOW BPM SPCA (MUST PRERIEGISTERI 7PM MANASSAS GROUP 8PM YOGA HOLLINS 9:30 U.S. CENSUS LOAM BRIDGE 6PM EXTENSION OFFICE 8PM FOSTER CARE 9:30 BRIDGE 3:30 PET SHOW 9:30 U.S. CENSUS 7PM ACHIEVERS 3:30 PET SHOW VINTON 7PM PARENTS 6PM VINTON HEALTH 12:30 VINTON HEALTH AWARENESS N1 DAY 7PM ROANOKE VALLEY 9:30 U.S. CENSUS WITHOUT PARTNERS AWARENESS CLASS BASS DANCE BPM EXERCISE 2PM U.S. CENSUS 11AM DOME STYLE AY CARE Np N 12 N GLENVAR SE IOR LUNCHEON 7PM KARATE 3:30 PET SHOW 8PM EXERCISE Calvin Burwell 920 Loudon Avenue NW Roanoke, VA 24016 May 09, 2000 Roanoke County Administration Board of Supervisors P.O. Box 29800 Roanoke, VA 24018 Attn: Dr. Harry Nickens «. ~ ~~ Re: Petition To Close The Willie Martin Park To The General Public. Located at the end of Huff man Lane Tax Map No. 80.00-2-23 Dear Dr. Nickens: On behalf of the Nyland Road and Huffman Lane communities, T am submitting n copy of a petition to close the Willie Martin Park to the general public. We are requesting that the park be used only for private recreation. This is not an area for a public park for the reasons listed in the petition as well as being too close to private homes. The access road is not sufficient for traffic to the park. Speeding cars create a serious hazard to the children playing along the roadway. The secluded location encourages behavior not acceptable by the community such as the open displays of sexual acts and condoms left on the grounds. Your attention to this matter will be greatly appreciated. Si Calvin Burwell PETITION TO CLOSE THE WILLIE MARTIN PARK TO THE GENERAL PUBLIC Property #77, Tax Map #80.00-2-23 APRIL 14, 2000 PETITION TO CLOSE THE WILLIE MARTIN PARK TO THE GENERAL PUBLIC Property #77, Tax Map #80.00-2-23 We the residents of Huffman Lane, Ivyland Drive and surrounding areas in the County of Roanoke, VA hereby submit a formal petition to the County of Roanoke Parks and Recreation for the above mentioned property to be permanently closed to the general public for the following reasons: - The park is becoming a rendezvous for the open display of sexual acts by adults and young adults. Condoms are dropped on the grounds and left in the picnic pavilion area. - Evidence of alcohol use and abusive behavior toward residents of the area. - Tires, roofing materials and trash have been discarded in the park. Damaging the environment and creating a hazard to animals. - Stolen property, such as cars (burned), bikes, phone booths, and other contraband have been found in the park. - Cars are coming down to the park all hours of the night, guns drawn on citizens that live in the community. - An elderly citizen has been constantly disturbed between mid- night and 4 am by people wanting to get into the park. On one occasion, the citizen was assaulted. - A fugitive from Tennessee hides out in the park at least two or three nights before being captured by the police. The fugitive had stolen a car and had warrants for other violations. - Encourages trespassing onto adjacent properties through the park. SIGNATURE OF RESIDENTS C-~ ~~ ~~~ ~~~~`2~~ ~ fame r~ , //, j%~~ Name Name ~~~, ~~ ~.~_~. Name ~ ` 1 ~.,_ ~_~~ z ~~ -I ,f Name ~;-~,_~~~, .,~.-, G ,~ _~ ~ ~-ati~ ~~ Name ;~,, r ~ J ~ 1/ ~ (rI. ~: ~ to f Name ~, -y ;"~ -^, Name Name ~~~ x ~~ J l N~~~,~Lh ~=~ Address /' •~ Address Address _ Address , _, U . _~.i~yt.~. ~ ~ , ~ • i~ L1Zi r c~~ Address `~`~ ~`~~~ ~~ ~z~ I ~~~~~~-~-~~~~~ 1 N. S~ , ~' Address ~) , ~. ~- Address Address ~ ~ <~ ~ C__ 1 z ,~ ~, , 1./~ Address ~r~~-~:i~ ~ ~%~ ~y~~fh Name `-~ ~~' +~' f', , ~ ~~, C~-~ ~-?~ ?~, Name ~~ /~~y~ ~,~.~ .r~~~=- ~.~~~~~~~~~2~ Name , Name, "~~~~~~ Address -.-~ C> ~ ~~~ Address ,~~ f /~~ ~.u7~~j~-,~( UI~~~~~ G~ti ~s yi Address 3 / ~3~~-~~Z ,~G i ,-, ~~ ;~;` ~cc~D_ Address~~3 , ~~ ~2 ~ ~~ ~~~ ., :~ ~' ~~ Name,-.:~~ ~ ~ ~ ``--~'" mil, ~.~. .. ,`.__-/, t •_ ~~ ~ - -~ Name Name ~c~~~~-,-~~.~~~~~~>s~~~. i~ti'~C'~~._~ t~~ Name ~~~, ~' '_ Name ~.~ ('-~,~i..L ,~ ~~ ,,, Address ,~ ' F iY- ~~ ~,. ~ ~ ~~-~. r-~,_. ~ X.l ~ ~~--eta _... 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'~~~:~ ~ ,'Ja-~, ~~J ~~~ ' p•, ~ `3 c~ ;3 ~` ~~ ~4 M 4 / I ~- _ ~~ Lr'-E, ~cQ , ~ ~ .~Ulyy~I 0~ y ~, , ~ ~J {.. i? c~~` /~ c ~S S f 3 C1 .~ U ~..:~ ~. cr ~~' 3 ~ ,, a?-3 ~-~iy.l ~ n d ~r, ~,~~~~~~~ ~s ~/~,~~ s S .~ ~ ~~~ ~ ~ y~~~ .11G~~~ ,~~~~~1~~: 5 ~~ ~~~- ~ ~~ ~~ /, ~L .'~fyl~ ~ (, ~!~~~ -~_. -~ ~-~~ f~11ti ~ ~ 3~ ~-~~ . ~. ~. (~ ~~ ~ " L _ 1 ~` ~..,I„ C, ,yam>,~, ~r~ / 1~~~, _ ~:''~) / ~ ~ ~.,~ .:, C ~ ` (1 (~ /,x. ~~ ++ ~ ~1~G - ~~ ~ I ~) '~1~ 5 ~ v r ~~ v~;•r ~..1/n/ /' ~ ~' -/ f •~G ' J2- .~ ~ ~ / r ~~, ~ ~1 =~ ~ iii.., f ~ ~ ~ ~' ` t i- ;:' ~ 7 ~ ,~C, C ~_ ~ -C ~' ~ ., - ~ ,, / ~' ~ -> ~,i ~._ //~ ,i .. ,, `-7 f~ , ,~_~ x 04/14/2000 c. NAME re~~~s7' The ~qvK be C.-oSNC( U' uc~ re I ~ Cai ~~f ~ ~l,` Ccp••i M u iU r+ ADDRESS ` ~ NAME ~ ADDRESS L ~ ~~~ NAME I ~ ~ u yl ~,v.~~ tJ f,' /~ ADDRESS I __ ~/~, NAME i_ 1 ~ C~~~~, ~~-~ C~ l~ E NAM ~~J) ,~ r ~i ~,~ i~ NAME ~i. it ~ J NAME ~' NAME _~ , y ~-~~~t~ d .~~ ADDRESS ~i~~ ~ ~- ~~~~ ADDRESS ADDRESS ~!' r ~ Q ~O~ ~ ~ [.L~ a u-' /~.~`" • /~- ~ ~ ~~'~C L~'}" ADDRES ADDRESS ADDRESS NAME ADDRESS C~~ix~t~ ~~ ~a~xxto~.e MARY H. ALLEN, CMC CLERK TO THE BOARD Intemet E-Mall: mallen@www.co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 May 24, 2000 Mr. Rodney P. Furr, Chairman Blue Ridge Community Services 301 Elm Avenue, SW Roanoke, VA 24016-4026 Dear Mr. Furr: BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us This is to advise that at their meeting on Tuesday, May 23, 2000, the Board of Supervisors voted unanimously to ratify the appointment of Linda H. Bannister as an at- large member of the Blue Ridge Community Services Board of Directors. Ms. Bannister's term is for three years and will expire December 31, 2002. On behalf of the supervisors and the citizens of Roanoke County, please convey to Ms. Bannister our sincere thanks and appreciation for her ,willingness to accept this appointment. Sincerely, Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: Ms. Linda H. Bannister Clerk, Vinton Town Council Clerk, Roanoke City Council Clerk, Salem City Council Clerk, Botetourt County Board of Supervisors Clerk, Craig County Board of Supervisors ® Recycled paper 0~ ROANp,Y~ ~ •~ z c> J a 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 May 24, 2000 Mr. Paul D. Bailey 4474 Kirkwood Drive, SW Roanoke, VA 24018 Dear Mr. Bailey: BRENDA J. HOLTON DEPUTY CLERK The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, May 23, 2000, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for another three year term representing the Windsor Hills Magisterial District. Your new term will begin on June 30, 2000, and expires on June 30, 2003. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, bjh Enclosure Mary H. len, CMC/AAE Clerk to the Board of Supervisors cc: Pete Haislip, Director, Parks & Recreation P.O. BOX 29800 ® Recyded Paper OF ROANpf~ ~ ~~ A z c~ a ~~~~~ ~~ ~~~~.~.Q 1838 P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: malten@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us May 24, 2000 Ms. Deborah George 6717 Oleander Circle Roanoke, VA 24019 Dear Ms. George: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. am pleased to inform you that, at their meeting held on Tuesday, May 23, 2000, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for another three year term representing the Hollins Magisterial District. Your new term will begin on June 30, 2000, and expires on June 30, 2003. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, bjh Enclosure Mary H. Ilen, CMC/AAE Clerk to the Board of Supervisors cc: Pete Haislip, Director, Parks & Recreation Recycled Paper of p,OANp,~.~ ti 'h 9 z c> z o a 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 May 24, 2000 Mr. David Porter, Director Economic Development Department Roanoke County P. O. Box 29800 Roanoke, VA 24018 Dear David: BRENDA J. HOLTON DEPUTY CLERK The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Roanoke Valley Convention and Visitors Bureau Board of Directors. I am pleased to inform you that, at their meeting held on Tuesday, May 23, 2000, the Board of Supervisors voted unanimously to appoint you as a member of the Roanoke Valley Convention and Visitors Bureau Board of Directors. This appointment is for a three year term which will begin on June 30, 2000 and expire on June 30, 2003. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, bjh Enclosure Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: Roanoke Valley Convention & Visitors Bureau 114 Market Street, SE Roanoke, VA 24011 P.O. BOX 29800 ® Recycled Paper May 26, 2000 NOTE TO: Brent Robertson FROM: Brenda J. Holton SUBJECT: budget ordinance Brent, I listened to the tape and believe you were right. The Board approved the budget, and CIP, with amended contributions to local agencies as in Dr. Nickens' document. I listened to the tape and Dr. Nickens said that as requested by the Board, he submitted a document with contributions to local agencies to the supervisors and staff and he wanted to make one modification to that list which was to increase Roanoke County- Salem Baseball Hall of Fame to $3,000. When Dr. Nickens made his motion to approve the budget and CIP, Chairman McNamara asked him if that was with amended contributions and he said that it was. i ~~ A ANO~~ ,~ *~? Cn~~xx~~ ~~ ~~x~~.~.~e rasa P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Intemet E-Mail: mallenQwww.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholtonQwww.co.roanoke.va.us May 31, 2000 Ms. Carolyn Davis Blue Ridge Community Services 301 Elm Avenue, SW Roanoke, VA 24016-4026 Dear Ms. Davis: Enclosed is a corrected ratification letter for Ms. Linda H. Bannister's appointment as an at-large member of the Blue Ridge Community Services Board of Directors. Thank you for letting me know that I included a reference to Reverend Lee in the letter that I mailed under Board Clerk Mary Allen's signature on May 24, 2000. I am sorry for any confusion this may have caused you or Ms. Bannister. Sincerely, .~ Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: Ms. Linda H. Bannister Clerk, Vinton Town Council Clerk, Roanoke City Council Clerk, Salem City Council Clerk, Botetourt County Board of Supervisors Clerk, Craig County Board of Supervisors ® Recycled Paper EtOAN ,1. F ~' •: ~ " , c~ 1 38 P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us May 24, 2000 Mr. Rodney P. Furr, Chairman Blue Ridge Community Services 301 Elm Avenue, SW Roanoke, VA 24016-4026 Dear Mr. Furr: This is to advise that at their meeting on Tuesday, May 23, 2000, the Board of Supervisors voted unanimously to ratify the appointment of Linda H. Bannister as an at- large member of the Blue Ridge Community Services Board of Directors. Ms. Bannister's term is for three years and will expire December 31, 2002. On behalf of the supervisors and the citizens of Roanoke County, please convey to Ms. Bannister our sincere thanks and appreciation for her .willingness to accept this appointment. Sincerely, Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: Ms. Linda H. Bannister Clerk, Vinton Town Council Clerk, Roanoke City Council Clerk, Salem City Council Clerk, Botetourt County Board of Supervisors Clerk, Craig County Board of Supervisors ® Recycled Paper CERTIFICATE OF RECOGNITION AWARDED TO RYAN F. ADAMS CAVE SPRING HIGH SCHOOL BOYS SWIM TEAM FOR WINNING THE GROUP AAA STATE CHAMPIONSHIP Presented this 23th day of May 2000 Signature Joseph McNamara, Chairman T-t1e H. Odell "Fuzzy" Minnix, Vice Chairman All content herein is ©© 1997 Times-World Corp. and may not be republished without permission. <FONTSIZE="-1"The Roanoke Times Online is a service of The Roanoke Times. The Roanoke Times archives are stored on a SAVE (tm) newspaper library system from MediaStream .~ b G~. ~ !~ ~~ W ,f~ ~ (+' ~Y~ ~" ,~ h ~ ~~ t . G°~~ ~3~ ~ ~a y y`~ ~~ ~ ti° , g ~~' ;,,~ 5'~C~ . May 11, 2000 Mary A11en Raanake County Baa: d of 5upervisers Dear Mary: Mere is the list of the boy's swim team and cuach.l'm still checking on any records/ outstandins achievements. Coach; Christine A. Mastro Boy's Team: Ryan F. Adams Andrew S. Bauman Ryan M. Blackwell Kevin W. Boucher (;, ~ellllGl $~~l~Stotl Brett D. Fonder J, Courtland Freedman Joshua R, Halley David E. Harbaurt. Jason C. Manz Ryan Owenby ~ Thomas E. Rappold Jr Alex R. Seamon Joshua W. Shepherd David W. Shoulders Trey W Atkins Barret M. 'Wertz Ada111 F. Wood -, ,~ ~.~~ o ~ ~, ~~ ~ ~.,~ ~~ ,~ ~~ ~~~ Tha , lYI ~tt Smith 4 V~~lY1~ +~+ + ~~ 4JL 11'~i~l 117 1.LrG~ 1960 Electric Road Suite C Roanoke, VA 24018 Fhone: (540} ?76-1533 Fax: (540) 776-1819 Facsimile Cover Sheet To: llP~ COMFANX; PHONE: FAX; FROM: MATTHEW J. SMITH PHONE: 5a0-776-1533 FAX; 540-776-1 19 DATE: ~~ Ire ~°' Pages including this ~ ~' cover page: Comments: Nat only did Cave Spring Boys Swimming have eleven swimmers participate in the state meet this season, but ati eleven made it back to the finals to place top 1G in the state. each of the swimmers effana helped to pull past South Lakes by S points proving to be a truly exciting state championship mcel. All swimmers swans their bCst tames of the season including Tommy 1ta11pold who qualified for All-American consideration, swimming the 1W-yardbutterfly with his -ime of S 1,9C, Also, qualifying for All-American consideration is the boy's 2l)n-yard medley relay consisting of Andy Bauman, josh Hailer, '1'otnmy Rappold, and David Shoulders. ?hey finished at the state meet with a season best time of 1:4U.4R, The t-inal piecing and times of all the state champions arc as follows; NAME EVENT P LACE TIME Alex Seamon 200 yardfreestvlc _ '7~" 1;49,07 500 yard freestyle 7"` 4: 5 5. S8 Tommy Rappold t00 yard butterfly 2'"' Sl .9b uxl yard breaststroke 1(1°i I ;U2, 57 CoucY Frexxlmau 5()n yard freestyle 'tu' 4;S I ,(i(i 2W ,yard frecslylC 13"' 1:51.74 Kevin Boucher 100 yardbuttcrfly l4`h 55.76 Ryan Adams 2111} ,yard I M l4``' 2:05.09 Josh Shepherd 200 yard 1M 15'x' 2:0(1,03 Josh Haile,Y 1 W yard breaststroke l 6"' 1:04. S 1 Andy Bauman 200 yard IM b~' 2:00.38 100 yardbpckstroke 7f~ 54.6 Rrett Fancier I t10 yard freestyle 15~h 511.14 Ai.i. RF.I.AYS FiNiCHF.tI IN THE TQP a IN THE. STATE Ai SO: 200 yard Mcdlcy Relay 3'~ 1:d0.4R Andy Bauman, Josh Halley, Tommy Rappoki and llavid Shoulders 400 yard Freestyle Relay 4's 3:19,G1 Andy Bauman, David Shoulders, Alex 5eamon and Brett Fonder 200 yard Freestyle Rday 9'y 1:31.31 Tommy Rappold, Kevin Boucher, Aler Seamon and Brett Fonder This was quilt an impressive effort and something that we arc all very proud of. As well as knowing the bo~~s' team will have t3 returning state champions next season and some new young talent adding on to the roster, Unfortunately, we sill be losing three assets from this year's team. Adam Wood (co-captain) will be attending Wake Forest, whilC Alex 5eamon (co~aptain) and David Shoulders will be attending William and Mary where they both plan on swimming The thnCe will be greatly missed but could not havC asked For a bCllCr ending lp their swimming careers here at Crave Spnng Hcgh School. ZO'd d6~=i0 (70-6i-~QW RKE EQARD SUPERVISORS TEL:SaO-772-2193 May 18'00 7:58 No .001 P.03 CAVE SPRYNG DEPTH FUELS STA'~E AAA TITLE date: Thursday, March 2, 2000 Sectiatt: NEIt:,HDORS PA fie: 58 By ALAIR LOYFrRty TXE RC?~l1V4JtrE TIMES Nc~t loo long ago, Rea»okC Valley swdse teaaur couldn't hack it agairui the rest df the state. '><'he Cave Spring High School boy: ebanged that Fab. ly. The Kttighte won the Group AAA championship at George Masan University, edging pmt South I.akcs of Reston, 188-L83. Cave $pang lass had individual state ruttners,up iu boys' cross country and girls' swimming and gulf, but this is the first tin:o in r~~~t histury tl~c Kui~ts have brought humc a stxta teals championship. "We haul twy gytnnastic.~ chatnpicroships in thG'SOs that wan; wan uy ona or two athletes," said Cave Spring athletic director Joc Hafey. "But here we had a number of really strong swimmers and everyone had to pull it together." 1'he Kni is did i~ depth. All 11 buys Finished in the sratc's top lb in all events. ?ommy d Led the team with a second~placc ftuish in the 100-yard butterfly. Court Freedman was ~ in the 500-yard freestyle, and Andy Bauman was sixth in the 20U•yard individual medley. ~ y~ /~ Q,*. R.appold and Bauman also teemed up with Josh Harley and David Sholdezs to fattish third in the zoo-yard medley relay. Rappvlai ttwam a few ticks below Olympic qualifying time (:51.9G) in the 100-yard butterfly and qualified for All-America cottaidcrstion stt the high school level. A nationwide panel of coaches will decide this sttrtnner if Rappold will be among the top 40 iin the country. "When we went into the mECt in preliminaries Y knew we deCaitcly had a shot [at the state title]," said fast-year coach Chris Mastro. The tGtights took the championship in the fusel event, the 400-yard free relay. They finished fourth, but had enough paints to win the title, "Everybody swam what lhcy had to, and we had lithe points here. and little points there. It's nice to sec the amount of depth we have and we're returning with a lot next year," Mastro said. "One of our sophomores, Andy $sutna:y who cnntributa124 points, I bolivvc, indivi3ua-lly at tl+o state meet is definitely a rising atltf." Cave Spring keeps most of its team far next s*seson, losing seniors Sholdcrs, Alex Seaman and Adstn Wood Mastro was anti a Virginia Tech student leaf fall whom she Sot tlu Cave Spring job, She graduated in Dccctnber aRer studer-t teaching at Cave Spring and signed s anc-year a~ntract. b0'd d00=?O 00-6i-~QW RKE BOARD SLIPERUISORS TEL~54Q~-772-2193 May 18'00 759 No .001 P.04 "At the time, we wccc looking for a swim coach, so it was a really lucky crossing of the paths," Hz-fey said "Not too tong ago I asked her,'I?a yoct realize yet what you've dono7' and shn said it's starting to sink in. l radchcd for 15 or 16 years sand was never ably ~ have s tram c.hunpioAShip. I liad some individual state Chautpiona in track aad field, but far her to comp right out of the box end get a tam charnpiaxtship is just attt~iag." Blair I,overn can be r~bcd at 9A1-3341 or 81airL~a~+oanoke_cam Caption: pboto -JOSH MELTZER THE ROAN4KP T1ME.S. Cave Spring Nigh School's 200- yard rnedkey slay team of Alex 5eanian, (from left) David Shouldcns, Andy Bauman, Brett Fonder and Jash Hailey (tmderwatcr, f~pnt) helped lc:acl tt~e Knights' bays a~+-irn teau to a Group AAA state championship, color. 00'd d00=?O 00-6i-~pW ~-~ ,~'' `-- ~ ear fi ~' .~~ r °~~ -. ~ /`:~~%t~ ~!.~ ~ ~ f„ V / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,- MAY 23, 2000 RESOLUTION OF CONGRATULATIONS TO THE CAVE SPRING HIGH SCHOOL BOYS SWIM TEAM FOR WINNING THE GROUP AAA STATE CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Cave Spring High School Boys Swim Team won the Group AAA State Championship on February 19, 2000, at George Mason University, edging past South Lakes of Reston, 188-183; and WHEREAS, the Knights won their first state swimming championship with eleven team members finishing in the state's top 16 in all events which showed the team's depth; and WHEREAS, Tommy Rappold led the team with a second place finish in the 100-yard butterfly; Court Freedman placed fifth in the 500-yard freestyle; Andy Bauman was sixth in the 200-yard individual medley; and the 200-yard medley relay team of Rappold Bauman, Josh Hailey and David Shoulders placed third; and WHEREAS, the Knights are coached by Christine Mastro who in her first year of coaching guided the team to the state championship. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the CAVE SPRING HIGH SCHOOL BOYS SWIM TEAM, Ryan F. Adams; Andrew S. Bauman; Ryan M. Blackwell; Kevin W. Boucher; C. Daniel Eggleston; Brett D. Fonder; J. Courtland Freedman; Joshua R. Hailey; David E. Harbourt; Jason C. Nanz; Ryan Owenby; Thomas 1 E. Rappold, Jr.; Alex R. Seamon; Joshua W. Shepherd; David W. Shoulders; Trey Watkins; Barret M. Wertz; and Adam P. Wood for their athletic ability, their team spirit, and their commitment to each other; and BE IT FURTHER RESOLVED, thatthe Board of Supervisors extends its bestwishes to the members of the team, Coach Mastro, and the school in their future endeavors. 2 CAVE SPRING DEPTH FUELS STATE AAA TITLE Date: Thursday, March 2, 2000 Section: NEIGHBORS Page: S8 By BLAIR LOVERN THE ROANOKE TIMES Not too long ago, Roanoke Valley swim teams couldn't hack it against the rest of the state. The Cave Spring High School boys changed that Feb. 19. The Knights won the Group AAA championship at George Mason University, edging past South Lakes of Reston, 188-183. Cave Spring has had individual state runners-up in boys' cross country and girls' swimming and golf, but this is the first time in recent history the Knights have brought home a state team championship. "We had two gymnastics championships in the '80s that were won by one or two athletes," said Cave Spring athletic director Joe Hafey. "But here we had a number of really strong swimmers and everyone had to pull it together." The Knights did it with depth. All 11 boys finished in the state's top 16 in all events. ,,pp Tommy R ppo~d led the team with asecond-place finish in the 100-yard butterfly. Court Freedman was fifth in the 500-yard freestyle, and Andy Bauman was sixth in the 200-yard individual medley. ~~ ~ ~,y~ ~.,,~,,, Rappold and Bauman also teamed up with Josh Hailey and David Sholders to finish third in the 200-yard medley relay. Rappold swam a few ticks below Olympic qualifying time (:51.96) in the 100-yard butterfly and qualified for All-America consideration at the high school level. A nationwide panel of coaches will decide this summer if Rappold will be among the top 40 in the country. "When we went into the meet in preliminaries I knew we definitely had a shot [at the state title]," said first-year coach Chris Mastro. The Knights took the championship in the final event, the 400-yard free relay. They finished fourth, but had enough points to win the title. "Everybody swam what they had to, and we had little points here and little points there. It's nice to see the amount of depth we have and we're returning with a lot next year," Mastro said. "One of our sophomores, Andy Bauman, who contributed 24 points, I believe, individually at the state meet is definitely a rising star." Cave Spring keeps most of its team for next season, losing seniors Sholders, Alex Seamon and Adam Wood. Mastro was still a Virginia Tech student last fall when she got the Cave Spring job, She graduated in December after student teaching at Cave Spring and signed aone-year contract. ~ ~,. 1~~ "At the time, we were looking for a swim coach, so it was a really lucky crossing of the paths," Hafey said. "Not too long ago I asked her, 'Do you realize yet what you've done?' and she said it's starting to sink in. I coached for 15 or 16 years and was never able to have a team championship. I had some individual state champions in track and field, but for her to come right out of the box and get a team championship is just amazing." Blair Lovern can be reached at 981-3341 or B1airL@roanoke.com Caption: photo -JOSH MELTZER THE ROANOKE TIMES. Cave Spring High School's 200- yard medley relay team of Alex Seamon, (from left) David Shoulders, Andy Bauman, Brett Fonder and Josh Hailey (underwater, front) helped lead the Knights' boys swim team to a Group AAA state championship. color. ,~. PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on May 23, 2000, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the session beginning at 7:00 p.m., will hold a public hearing on the following: Ordinance authorizing the granting of an easement to James Leslie Dugger and Melvie Harkleroad Dugger in connection with their use of a portion of County Tank Lot No. 3 located at 5417 Scout Circle (Route 1240) in Cherokee Hills All members of the public interested in the matters set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of the ordinance is on file and is available for public inspection in the office of the Clerk of the Board of Supervisors, whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Publish on the following dates: May 20, 2000 Send invoice to: County Attorney's Office P. O. Box 29800 Roanoke, VA 24018-0798 Paul M. Mahoney County Attorney Roanoke County, Virginia L~ - ~o ~e-n off..-~- g ~. ~~ hrv~ i 1 ATTENTION: Sue Patterson-Bane Draft - 5/18/00 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MAY 23, 2000 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursda~/s at 7~ m and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. (PLEASE NOTE: There will be an Audit Committee meeting at 2:00 p.m. prior to the regular Board of Supervisors Meeting.) A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: The Honorable H. Odell Minnix Roanoke County Board of Supervisors 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. BRIEFINGS E. NEW BUSINESS °` Resolution approving the fiscal year 2000-2001 budget and '~ 2001-2005 Capital Improvement Program for Roanoke County. (Brent Robertson, Budget Manager) ~~ ~S ~` 2. Request to submit a literary loan application for construction of new South County High School. (Diane Hyatt, Finance Director) 3. Request to submit a literary loan application for renovation to Glenvar Middle School for an amount not to exceed $6,500,000. (Diane Hyatt, Finance Director) F. 4. Request to approve operating contract with the Roanoke Valley Society for the Prevention of Cruelty to Animals. (John ,rChambliss, Assistant Administrator REQUS~T F0~2 PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. Ordinance to obtain a Special Use Permit fora religious assembly, located in the 6800 block of Thirlane Road, Hollins Magisterial District, upon the petition of Connelly Memorial Baptist Church. 2. Ordinance to rezone .891 acre from I-1 C to C-2 to construct a professional office with retail, located at 4902 Starkey Road, Cave Spring Magisterial District, upon the petition of Nancy Meyer-Barker. 3. Ordinance to rezone 1.868 acres from AV to C-2 to construct a new automobile dealership, located in the 5100 block of Franklin Road, Cave Spring Magisterial District, upon the petition of James R. Walker. 4. Ordinance to obtain a Special Use Permit to construct a 140 foot lattice tower and associated facilities, located on the southern end of Brushy Mountain off of Route 311 and Route 794, Catawba Magisterial District, upon the petition of Valley Communications. 5. Ordinance to obtain a Special Use Permit to construct a religious assembly and day care facility, located between the 5400 block of Franklin Road and east of Indian Grave Road, Cave Spring Magisterial District, upon the petition of Evangel Foursquare Church. 6. Ordinance to amend a condition, attached to a Special Use Permit related to landscaping at a miniwarehouse facility, located in the 7200 block of Barrens Road, Hollins Magisterial 2 District, upon the petition of Three W Corp. G. FIRST READING OF ORDINANCES ~, 1~ First reading of ordinance appropriating the funds for the fiscal year 2000-2001 budget. (Brent Robertson, Budget Manager) H. SECOND READING OF ORDINANCES I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. Board of Zoning Appeals 3. Community Policy and Management Team 4. Highway and Transportation Safety Commission 5. Industrial Development Authority 6. League of Older Americans -Advisory Board 7. Parks and Recreation Advisory Commission 8. Roanoke Valley-Alleghany Regional Commission J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minute for April 11, 2000, April 25, 2000, and May 2, 2000 (Joint meeting with School Board). 2. Request to appropriate $173,234 in State funds to Social Services Budget for five service programs. 3. Confirmation of committee appointments to Parks and Recreation Advisory Commission and Roanoke Valley Convention and Visitors Bureau. 4. Ratification of member at-large appointment to the Blue Ridge Community Services Board of Directors. 3 5. Request from Schools for appropriation of $9,023.20 to the instructions program for use in the dual enrollment program. 6. Request from Schools for appropriation of donation of $1,310 from six Lions Clubs for a vision screening machine. 7. Acceptance of water facilities serving The Park at Valleypointe, Building "E". 8. Donation of storm drainage easement on property owned by Ann E. Staggs, Cave Spring Magisterial District, to the Board of Supervisors. K. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts paid -April 2000 6. Status Reports on County projects. 7. Statement of Revenues and Expenditures for 10 month period ended April 30, 2000. O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work session on amendments to the Sign Ordinance. P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 (1) personnel matter, performance evaluations for County Attorney and County Administrator. EVENING SESSION (7:00 P.M.) Q. CERTIFICATION RESOLUTION R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 4 1. Resolution of congratulations to Cave Spring High School Boys Swim Team for winning Group AAA State Championship. 2. Proclamation declaring the month of May, 2000 as Foster Care and Foster Home Recruitment Month in Roanoke County. S. T. 3. Proclamation declaring month of May, 2000 as Adult Abuse Prevention Month in Roanoke County. NEW BUSINESS 1. Request from the Sheriff for approval to execute a new employment agreement with the Roanoke County Board of Supervisors. (Sheriff Gerald Holt) (ACTION CONTINUED FROM MAY 9, 2000) PUBLIC HEARINGS 1. Public hearings and adoption of resolutions required for issuance of revenue bonds to finance the following improvements to the County's water system. (Diane Hyatt, Finance Director) a. Up to $820,000 for extension of water system to the Little Brushy Mountain community. b. Up to $207,000 for extension of the water system to the Clearbrook Lane community. U. V. PUBLIC HEARING AND FIRST READING OF ORDINANCE 1. First reading of ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:01 of the Code of Virginia. (Paul Mahoney, County Attorney) 2. First reading of ordinance authorizing the granting of an easement to James Leslie Dugger and Melvie Harkleroad Dugger in connection with their use of a portion of County Tank Lot No. 3 located at 5417 Scout Circle (Route 1240) in Cherokee Hills, Catawba Magisterial District. (Paul Mahoney, County Attorney) PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of an ordinance to remove conditions and obtain a Special Use Permit for a religious assembly master 5 plan, located in the 4800 block of Cloverdale Road, Hollins Magisterial District, upon the petition of Bonsack Baptist Church. (Terry Harrington, County Planner) 2. Second reading of an ordinance to obtain a Special Use Permit fora day care center located at 1928 Loch Haven Drive, Catawba Magisterial District, upon the petition of Valley Word Ministries. (Terry Harrington, County Planner) 3. Second reading of an ordinance to adopt an official map for Roanoke County showing the location and future right-of-way width of the proposed extension of Dow Hollow Road to the Roanoke County Center for Research and Technology (RCCRT) (Terry Harrington, County Planner) 4. Second reading of an ordinance amending and reenacting the zoning ordinance for Roanoke County by the addition of optional provisions pertaining to the style and location of freestanding signs within C-2 General Commercial districts. (Terry Harrington, County Planner) 5. Second reading of ordinance amending and reenacting Section 18-168, "Schedule of Charges" of Chapter 18, Sewers and Sewage Disposal, Article IV. "Sewer Use Standards" and Section 22-82, "Rates and Fees" of Chapter 22 Water, Article II. "Water Systems", Division 2. "County Water System", of the Roanoke County Code to provide for adjustment of the base charges for water and sewer service and an increase in the volume charge for sewer service in the County of Roanoke. (Diane Hyatt, Finance Director) W. CITIZENS' COMMENTS AND COMMUNICATIONS X. REPORTS AND INQUIRIES OF BOARD MEMBERS Y. ADJOURNMENT TO 10:00 A.M. ON MAY 26, 2000 AT CAMP ROANOKE FOR TASK FORCE 2000 RETREAT WITH SCHOOL BOARD, STAFF AND PARTICIPANTS 6 ~ ~ AGREEMEN'T' REGARDING CONSTTTUTIONAL OFFICE OF SIiERIFF THIS AGREEMENT REGARDING CONSTITUTIONAI, OFFICE OF SHERIFF (hereinafter referred to as the "Agreement") is made and entered into by and between GERAI..D S, HOLT in his capacity as Sheriff far the County of Roanoke, hereinafter "Sheriff', and the COUNTY OF ROANOKE by its $oard of Supervisors, hereinafter "County", hereinafter collectively referred to as "the Parties," for the following purposes and with reference to the fallowing: WHEREAS the Sheriff is bound, pursuant to Virginia Codc § 14.1-51, to pa "°', employees salaries in at least the amount set by the State Compensation WHEREAS such amounts sometimes are at odds with the amounts due such employees under the County pay plan; and WHEREAS the Parties wish to allow the Sheriff, as a duly elected constitutional officer, to implement his own classification system, pay plan, and grievance procedure; WHEREAS the Parties wish tv continue to provide professional and outstanding service to the community, to the court system, and in the administration of the jail; WHER]/AS Virginia Code § 14,1-11.4 authorizes the County, in its discretion, to supplement the compensation of constitutional officers and their employees in such Funounts as it may deem expedient; and WHEREAS the Board of Supervisors finds that it is in the best interests of the County; NOW THEREFORE, in consideration of the mutual promises contained herein, the undersigned agree as follows: l~ ~i .~~~ 1 ~,; ~ ~ ~ . 1. The Sheriff shall develop, implement, and administer his own classification system, pay plan and grievance procedure consistent with statutory requirements and the Compensation Board. 2. The Sheriff will continue to provide services at the jail for Sclera inmates in furtherance of the contract between the County and the City of Salem. 3. The County will continue to supplement the pay of the Sheriff and.his employees by providing a block meant to the Sheriff to be distributed to the Sheriff and his employees. The block grant shall be in an amount comparable to previous supplements with consideration given to County employee salary and benefit increases. Such block grant is subject to future appropriations and will be determined at the beginning of each fiscal year and will be appropriated on a quarterly basis with distributions rnonitored by the County~'iii~nce Department. The County Finance Department may audit such distributions at the discretion of the Board of Supervisors. 4. The Sheriff and his employees shall receive life insurance, workers' compensation insurance and health insurance benef is available to County employees, and the County will administer such benefits, maintain records of the same, and maintain personnel records. 5. The Sheriff and his employees, in order to be consistent with the courts, will follow state holidays and holidays as declared by the Governor. 6. The Sheriff will implement and administer policies regarding leave and grievances for his employees in accordance with state and federal law. 7, The Sheriff and his employees shall continue to participate in the Virginia Retirement System (VRS) and the Law Enforcement Officer, Firefighters and Sheriffs Program 2 (CEOs), and the County shall make contributions on behalf of the Sheriff and his. employees in .... .. the same manner as the County makes contributions on behalf of its employees. 8. Nothing in this Agreement changes the at-will nature of the employment of the Sheriff s employces and all such employees serve at the discretion of the Sheriff. 9. This Agreement shall continue in full force and effect until terminated by either of the Parties through written notice to the other party given at leant thirty (30) .days before the effective date of such termination, . , . ... 10. This Agreement represents the entire agreement between the Sheriff and the County and supersedes all prior agreements. Thi§ Agreement maybe amended only by written instrument executed by both the Sheriff and the County. IN WITNESS WHEREOF, the Parties have executed this Agreement oz~ this d f 2000. ..... ~`` ATTEST: GERALD S. HOLT, SHERIFF OF - ..... ROANOT~E COU1vVTY . - ATTEST: Approved as to form and execution: COUNTY OF ROANOKE By. Its County Attorney ... 3 '~/4 .. ROANOKE COUNTY ATTORNEY'S OFFICE Roanoke County Administration Center ~,; 5204 Bernard Drive, S. W. -Room 431 Roanoke, VA 24018-0798 772-2007 772-2089 fax MEMORANDUM TO: Board of Supervisors FROM: Paul M. Mahoney DATE: 25 Apri12000 SUBJECT: Salary Increases -Board of Supervisors For your information, attached you will find a copy of a legal notice, board report, and ordinance increasing the salaries of the members of the Board of Supervisors. The first reading and public hearing is scheduled for May 23 and the second reading is scheduled for June 13. /spb U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd DaG^aff~ ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2000 AGENDA ITEM: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTYPURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CIiARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In May of 1999, the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter require that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (S%) percent inflation factor. SUMMARY OF INFORMATION: r. ~ ~~ The first reading of this proposed ordinance was held on May 23, 2000; the second reading and p-hearirt~s scheduled for June 13, 2000. The current salary for Board members is $12,172.09. There is an additional annual compensa- tion for the Chairman of the Board at $1,800 and for the Vice-Chairman at $1,200. This ordinance increases salaries by 4%. FISCAL IMPACTS: A 4% increase would cost $2,434.40 ($486.88 each). The new salary for each Board member would be $12,658.97. U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpcl Respectfully submitted, Paul M. Mahoney County Attorney No Approved ( ) Motion by Church _ Denied ( ) Johnson _ Received ( ) McNamara _ Referred ( ) Minnix _ to Nickens _ Yes Abs U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2000 ORDINANCE TO INCREASE THE SALARIES OF THE MEM- BERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $12,172.09 by Ordinance 052799-12 and further has established the additional annual compensation for the chairman for the Board to be $1, 800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided maybe adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading on this ordinance was held on May 23, 2000; the second reading and public hearing was held on June 13, 2000. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 4% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $12,658.97 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd This ordinance shall take effect on July 1, 2000. U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on May 23, 2000, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the evening session beginning at 7:00 p.m. will hold a public hearing on the following: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF TAE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF TAE ROANOKE COUNTY CHARTER AND SECTION 14.1- 46.01:1 OF THE CODE OF VIRGINIA All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of this ordinance is on file in the office of the Clerk to the Board of Supervisors whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Paul M. Mahoney County Attorney Roanoke County, Virginia Publish on the following dates: May 9, 2000 May 16, 1999 Send invoice to: Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 ATTENTION: MS. MARY ALLEN U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd To: mallen@co.roanoke.va.us Subject: CRT Status - BOS Meeting Date sent: Wed, 17 May 2000 09:11:50 CONSTRUCTION The water line has been realigned at the park entrance and the project is complete. The hot weather has allowed the contractor to make up some of the lost time (due to wet weather) on the roadway entrance. The compaction and grading process is almost complete. Requested HSMM to design a cul-de-sac as opposed to the a connector street between Glenmary Drive and the park's entrance roadway. Jeff Echols has given the County permission to abandon Glenmary Drive but it must be completed in a six month time period. MARKETING Showed site to the Assistant Commissioner, Bill Dickenson, and his project managers from Agribusiness in the state office of Agriculture Development Services. From the marketing plan, we have completed the following tasks: *Development and printing of the brochure *Strengthening ties with VA Tech through visits to Corporate Research Center and the Fralin Biotechnology Center and sponsoring the VT Pavilion at the Celebrate 2000 event -Expo Technology & Trade Show in October *Attendance at BIO 2000 (international conference in Boston) *Attendance at the Smart Road Showcase *Participation in the New Century Technology Council and attendance at Tech Nite 2000 (strong Roanoke County business community presence) Melinda Cox -- 1 -- Wed, 17 May 2000 09:11:50 Status Report for the Roanoke Valley Juvenile Detention Center Construction of Phase I is substantially complete with some minor painting, clean-up, and punch list items for correction. The project is on-time and on-budget. The state Department of Juvenile Justice must certify the completed facility which we expect by the end of May. We anticipate moving juveniles into the new facility of 48 beds during the week of May 29. This will be a great relief to local law enforcement agencies which have had to transport juveniles across the state to find detention bed space. Alan Hullett, former Assistant Superintendent, has been named Superintendent and all but three of the new positions have been filled. When we move the juveniles into the new facility, the Commission will assume responsibility for the operation from the City of Roanoke and the users will pay based upon the per diem charge. During June, we plan to have the repairs to the gym area and construction of Phase II will begin in July. An open house was held on May 12 where a number of the judges and law enforcement officials toured the facility and learned of planned operations. Status Report for the Salem Office Supply and Courthouse Project Preliminary drawings have been received from the architect for review and corrections. Cost estimates are being prepared and the drawings will be finalized for bidding. The bids should be returned in June. Demolition of the interior is approximately 60% complete and we have been using the services of inmate labor and the juvenile community service workers. Further work on the Courthouse improvements will begin when the Court Services Unit moves out of the Courthouse space. May 16, 2000 Memorandum To: Chief Richard E. Burch, Jr From: Battalion Chief To qua Date: May 16, 2000 Re: Regional Training Center Construction Status Construction on the regional training center is 85% complete. The new sprinkler contractor has almost completed his work. He plans to have our fire prevention personnel test the system the week of May 23-30. Barring any problems, the rest of the interior work can be initiated to finalize completion. Communications personnel have completed the running of all cables in the building and plan to begin installing phone, computer and cable connections. The paving company will be putting the sub-surface down on the parking lots this week. Landscaping will begin next week as well as the installation of the exterior trim. We still anticipate the completion to be around July 1, 2000. FROM ROANOE COUNTY UTILITY DEPT FAX NO. f~ta. y. 17 ~aO9 O3 : OOPM P2 ROANOI~E CITY'/ROAN(JKE COUNTY YNrI~E~CONNECT I.uch ~aveYZ ~ri~ve Water Caine PxteY?~sion, Phase II 1. Construction by Roanoke City personnel began May l., ?000 wish completion scheduled lute summer. 2. Residents in the area have been nat.ifred ai' the canstructiiyn and tirrsc frame. 3. VllU'1' has reviewed the plans for the impact of the i-$.f. widening and areas of possible conflict have been identified. The pl~~ns h~ivo boon revi,5eci cc~ minimise the eri'ect iif the I-h l widening. '~170T has issued a land Use Permit 4. Storage and atti~;in~; areas have been identified and permission 1'or. usage is being acquired. 5. Materials to be supplied by Roanoke County have boen ordered and aie being kept. in sux:k at the supplier. Deliveries are caardinal'ed through Roanoke City st~Yff. 5. To date, tht'ee (3} rosidonts have requested water service. Montclair Water Line 1. Canylruction began in April ~(){)() with completion by .Lily 1, ~U00. l:'roject includes installaticin of approxima[ely ~,6UU feet of 8-sneh water line. 2. Approximatoly 1,GOU feet of S-inch water lino has been installed to date. 2. Faun eF~scme;nts ttt'e rcgt-ired fc~r ibis project. Agreements fcsr acquiring these easements have been ncgntiateci with the prcyperty i~wners. Request for approving, these easement acquisitions was on the March 28, 200U Board Agendt~. i7;11iuard Rupa'is\~f?(.NJ i3~~rd 1~npc~~~;11~titnruo~annctRap5-17.cltk FRfIM ROANOKE CCUNT`r UT I L I T`r' DEPT ~"~N.~I~~T'~~ ~'A7~ Ta; ._ . _ `rte ~'~ON~ NU; FAX NO: _ RFF: _ F:k2O1Vt:; PxoN~ Na: ~~~n~ ;iR7-6~~ nd FAX Na: ~~4~~~ ~~?.~~z~n E: FA.`~; NO M~.y. 1? 2@~0 ~3: t~~PM P]. ~~~~~ ~~ ~~xx~~~..~ UTILITY DEPARTMENT ~' -. TOTAL NO. OF ~AGCS (rNCLC~D~NO T~I1S T17ANSMITTAL} 1206 K~SSLER MILL RbAD + SALEM, VIRGINIA 24188 • PHONE (540) 887-6104 • FAX (840) 887-6230 Wab Pagr~ httpJ/www.rc,r~anokar.va.us~utility~rcudhome.htm ~. ACTION NO. ITEM NUMBER ~" ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 2000 AGENDA ITEM: Status Report on County Projects COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Listed below are status reports on five County projects. If you have projects you would like added to this report, please let me know. REGIONAL FIRE TRAINING CENTER Due to problems with the sprinkler contractor, a new company has been hired to complete the sprinkler project. This has caused delays in some of the work of other subcontractors. It is anticipated that the sprinkler plans will be approved shortly, allowing the work to be completed. This will possibly delay the completion of the project by at least a month (July 2000). The electrical contractor will be energizing the electrical panels this week. The parking lot will be paved this week weather permitting. Various items scheduled for completion include: HVAC, attic insulation, concrete finishing, roof panels for the truck bay, interior walls and installation of windows and doors. The committee is currently securing bids and or quotes on the various items not included in the contract and will begin prioritizing the list as soon as all prices are received. CENTER FOR RESEARCH AND TECHNOLOGY The sewer line approaching the park from Glenvar Heights Boulevard and running to the edge of Phase I, Stage I is 100% complete. The water line approaching the park from Glenmary Drive and running to the edge of Phase I, Stage I is 99% complete. A small portion needs to be realigned which will require approximately one additional week (weather permitting.) 1 /~"i- ~; The entrance roadway from Glenmary Drive into the park is 25% complete. A french drain has been installed at the former small farm pond and other "wet" areas are being addressed. This segment of the project is weather driven and the recent heavy rains are causing delays in the schedule. ROANOKE CITY/ROANOKE COUNTY INTERCONNECT Loch Haven Drive Water Line Extension, Phase II Development plans have been approved and the Virginia Department of Transportation has issued a Land Use Permit for the Loch Haven Drive Water Line Extension. Permission for two staging areas has been secured. APre-Construction Meeting was held on Tuesday, April 11, 2000 with staff from Roanoke County, Roanoke City, and VDOT present. Roanoke City indicated that they should be ready to commence construction on or about May 1, 2000 with completion scheduled for late summer. Montclair Water Line Construction along Cove Road started the first week of April and will be completed by the first week of May. The construction crew will then commence work along Green Ridge Road with final project completion by July 1. The Board of Supervisors has approved acquisition of four easements required for the project. STATUS REPORT FOR THE ROANOKE VALLEY JUVENILE DETENTION CENTER Construction remains on schedule for the Phase I portion of the project. The interior construction is expected to be substantially completed by May 9, 2000. There will still be some exterior and grounds activities after that date. The Department of Juvenile Justice will need to certify the completed space before it can be used and this review is expected by the end of May. Barring unforeseen circumstances, we should be in operation of the Phase I space by June 1, 2000. During June, the contractor will deal with hazardous materials abatement and the work on Phase II should begin July 1, 2000. We are in the process of hiring a superintendent for the facility and most of the other staff have been brought on board and are undergoing training. The budget for the new fiscal year has been adopted and the per diem rate is $118.41 based on 92.5% utilization for the 48 beds to be used during Phase I. An open house is planned for May 12, 2000, from 2:00 - 4:00 p.m. This will not be 2 ~~ a formal program, but an opportunity for neighbors and local officials to tour and learn about the facility. A formal program will occur at the completion of Phase II. STATUS REPORT FOR SALEM OFFICE SUPPLY BUILDING AND THE COURTHOUSE PROJECT The Board has asked for a historical recap on this project including the budget planned. On January 12, 1999, the Board of Supervisors approved the request of staff to offer an option to purchase the Salem Office Supply building. This 17,754 sq. ft. building is located at 400 East Main Street, directly in front of the County Courthouse. The second reading of the ordinance was approved to authorize the purchase of the property for $325,000 on March 23, 1999. During the title examination, it was discovered that improvements made to the building by the previous owner encroached on the Main Street Right of Way of the City of Salem. We had to go through the administrative and public hearing process with the City of Salem to have this problem corrected. The City of Salem approved this exchange (abandonment of right of way easement) on July 12, 1999 and we closed on the property on July 28, 1999. MarshWitt has been working with staff to develop the plans for the renovation of the facility. We have just received the full set of plans for review and comment in preparation for the bidding of the construction contract. Demolition of the interior is 60% complete. The budget approved for the renovation is $506,720, which is fully funded. We plan to house the staff of the Court Service Unit from the County Courthouse and possibly some of the grant related positions from rented space in the new building. Some space will be available for dry storage and secure storage; however, because we do not intend to fully finish the second floor, environmental controls for secure storage will not be provided. We anticipate a construction schedule of approximately 18 weeks from the award of the bids for a completion date in late September. This is subject to the availability of mechanical equipment and the overall construction capacity of the winning contractor. Respectfully sub fitted: ~~~ ~ Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: VOTE No. Yes Abs Church _ _ Johnson _ _ _ McNamara- _ _ Minnix _ _ _ Nickens 3 Brenda Holton -County Project Report for 5-23 agenda Page 1 From: Brenda Holton To: Gary Robertson; John Chambliss; Melinda Cox; Richard Burch Date: 5/16/00 9:OOAM Subject: County Project Report for 5-23 agenda It's time for another Status Report on County Projects. Please send me an update on the following projects so that they can be put together in a Board report for Mr. Hodge's signature. Please either e-mail me or send an attachment by e-mail. Thanks. -Regional Fire Training Center -Rick Burch -Center for Research and Technology -Melinda Cox -Roanoke City/Roanoke County Interconnect -Gary Robertson -Roanoke Valley Juvenile Detention Center -John Chambliss -Salem Office Supply Building and Courthouse Project -John Chambliss Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors Roanoke County 540-772-2005 bholton@co.roanoke.va.us CC: Elmer Hodge; Mary Allen Z ~~in~ h~ O~-r ~ '~ ^ ~L ' J/ c°/~Q~ / ~i%~ SRS .AND ADOPTION CONSULTANTS CARE AND ADOPTION WORKERS PARENT RECRUITERS AND F , . ~,,,,,~ mare Nrogram Manager SUBJECT: MAY IS FOSTER CARE AND FOSTER HOME RECRUITMENT MONTH CONTACT: Lyndell Lewis, Program Consultant, (804) 692-1292, Ixl2@email1.dss.state.va.us Governor Gilmore has declared May as Foster Care, Foster Home Recruitment Month in Virginia. The proclamation states: WHEREAS, the family is the primary source of love, identity, self-esteem, and support for most people, and it is the very foundation of our communities, and every child across our great Commonwealth and nation needs and expects parental love and guidance; and WHEREAS, foster care in Virginia provides temporary safe and supportive homes for children and young people when their families are in turmoil; and WHEREAS, foster parents care for and guide children and young people during the difficult transition from their homes back to the homes of their birth parents or extended family members and sometimes assist with the adoption process; and WHEREAS, more than 8,000 children and young people in Virginia are currently enrolled in the foster care system in our great Commonwealth; and WHEREAS, it is fitting to celebrate the vital role of foster parents in helping families heal and reconnect, and to increase awareness of their enduring contributions to the emotional growth and development of children and young people in foster care; and WHEREAS, Foster Care and Foster Home Recruitment Month helps make people across our great Commonwealth aware of the valuable contribution of foster parents, who through personal sacrifice and commitment to children in need stand as a strong example of dedication and courage for all citizens of Virginia; NOW, THEREFORE, I, James S. Gilmore, 111, Governor of Virginia, do hereby recognize May 2000 as FOSTER CARE AND FOSTER HOME RECRUITMENT MONTH in the COMMONWEALTH OF VIRGINIA, and 1 call this observance to the attention of all our citizens. We are distributing copies of this proclamation to local departments so that they may share it with foster parents. Please take the time during this month to express your personal thanks to foster parents and to discuss foster care with families who may be prospective foster parents. CERTIFICATE OF RECOGNITION ADULT ABUSE PREVENTION MONTH MAY, 2000 WHEREASy May is traditionally recognized as Adult Abuse Prevention Month in Virginia; and WHEREAS, Adult Abuse Prevention Month provides an opportunity to give special reco~ older adults and adults OUTING ~ REQUEST 'd Please... ^ Read ' ~ ~' WHEREASy the kn ~ ~ Handle To: / ^ ' nation of vulnerable adults ~~ ~,~~I ~~; ~.: , ~ ~'r'~~° he Corn~onwealth; ~ ^ Approve r1~>~~ ~=~ ~?~^c~ /~~~ :~ ;~~~ ; ~`~~._~ And... 1~'~ ~~ ~ I WHEREAS, the a6 ^ Forward ~q ~ v;.y~ ,-~~3~~", ~ ,~iy a~ idividuals, families and coma ^ Return ~,,, ~ ~- .i ~";: t~yr ,~ ~ , ,~~ ~ ~:, ~ r ` ~ ^ Keep or Recycle ` NOW, THEREFOR ^ Review with Me From,• ~'''~ ~' ° ~` ;%1 f~ ~ t depart---~_:_~ ~~ non-~~~,s~ Date:~/~,t~~~° f 000 as s v~~ ,~,~~ .~ ~~ ADUL4 '~ ~/ ~ Rrv~~ ~T~ p~~Y vwna ^w a.~ :...~ ......e to the ._ Board Chairperson Agency Director ~i~_ ~G--~ -""-~ ~~ I i i ~-~ ~ ~; ~. ~,~. ~. . ~~.. ~: ~~ ~' .r"'~: i Y' ~~~.,~~ 5 -/~- oD i~ : a~ Goa-P-u-- ~ AOANp~F zc~i p 2 a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 May 2, 2000 Dear Team Participants: BOARD OF SUPERVISORS JOSEPH McNAMARA, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX, VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT JOSEPH B. "BUTCH" CHURCH CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (540) 772-2005 The teams which were formed after the Board of Supervisors and School Board retreat in January are completing their work, and we are planning a full day session at Camp Roanoke on Friday, May 26, for the participants to present recommendations to the two Boards. The schedule is as follows: 10:00 a.m. Welcoming remarks -Joe McNamara and Jerry Canada 10:15 Education 10:45 ~ Economic Development 11:15 .Technology 11:45 Quality of Life 12:15 p.m. Lunch 1:15 Workforce 1:45 Regionalism 2:15 Image 2:45 Wrap Up -Joe McNamara and Jerry Canada 3:00 Recreational Activity Please come prepared to have some fun. Dress is casual, lunch will be a cook out, and our recreational activity will give us the opportunity to relax after all the hard work everyone has put into these teams. If you have any questions, please do not hesitate to contact us. We look forward to seeing you there. ~~ Jerry Canada Chairman Roanoke County School Board Sincerely, Joseph McNamara Chairman Roanoke County Board of Supervisors Directions to Camp Roanoke: Take I-81 to the Dixie Caverns exit, turn left at the end of the ramp on Dow Hollow Road. Turn right on US 11/460, and then left on West River Road, at the Riverside Market. Follow West River Road across the river and railroad tracks, and turn right on Dry Hollow Road. Follow Dry Hollow to the end and turn left into Camp Roanoke. Intemet E-Mail Internet E-Mail ehodge~www.co.roanoke.va.us ®aeeyo~ad aap.r bos~www.co.roanoke.va.us C~~~xn#~ ~~ ~~~tx~.a~e Mary Alen - Re: May 26 meeting Page 1 From: Mary Allen To: Anne Marie Green Subject: Re: May 26 meeting o n 6ndp,' r~ `~ ~.~ ~ ~~ /~ ~' ~~ Then I guess we will need to adjourn on the 23rd to the 26th! I'll put a note in my agenda packet. »> Anne Marie Green 05/05/00 11:OOAM »> Good question - I guess it probably is a meeting of the Board, just like the retreat was. Anne Marie Green, APR Director, Community Relations (540) 772-2010 aareen aC~co.roanoke.va.us . r 1. LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7:00 p.m. on Tuesday, May 23, 2000, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Valley Word Ministries for a Special Use Permit for a day care center, located at 1928 Loch Haven Drive, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 4, 2000 Mary Allen, Clerk to the Board of Supervisors Please publish in the Roanoke Times Tuesday, May 9, 2000 Tuesday, May 16, 2000 Direct the bill for publication to: Valley Word Ministries Attn: Pastor Eddie Crabtree 1928 Loch Haven Drive Roanoke, VA 24019 (540) 562-1500 V SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 Martha Plank 'R 640.991.3440 ~ May 9, 2000 09:49 AM C~ vi osros~~oao The Roano ke Times Adid: 141582 Acct:5405621500Va11 Name: VALLEY V~IORD MINISTRI ' LEGAL NCTIGE Ph: 5405621500 Class Rate: Disp Rate: ROANDKE CGUWTS` FlOAR[S OF SUPERYI50R5 ATTN: EDDIE CR ABTREE Credit Status: LM The Roanoke County Board of Supenixrs will hold a pablio • 1928 LOCH HAVEN DRIV hmrir~at Y:00 p m. on Tue• ROANOKE VA 24019 Reply Request A day, rrt3y 23, ZQCO, In the Roargl~teoulrrOfAtlmn51ratlon Paytype BL Rate LE Legals Rep: 37 Center, 'JQQ4 Bemartl Drlte, Ras no lm,vA,an+hopotitionof l T M; l sr r or ~ V.Iloy Wtltl n as Source FX Class 10 Legals ^ TFN 5 pGClnl LJGO PormH tar n tlay o«oaan+«, ~oo~+od~+ tfi3a Looh Karen Drive, Catawba Start 5/9100 Days 2 Rate Is; 2 Stop 5/16100 rf41 Qiakr:o+. A Dopy of this applioation m aw ie bk far inapeotio n in the 0.00 Words...... 101 Price 99 90 Departmen+ of Community Dexlopmen+, 5204 Bernard . Drix, Roanolre, YA. 0.00 Lines....... 27 Discount O.OO DaTED:MAY4,2000 0 00 Depth..... 2.00 Commis 0.00 h+laryAllen, Clerk to the soalnrns4,aerYr3°r~ 141'58291 . Columns.. 1 Net 9990 X 000 Graphic.... 0 St Tax 0.00 0.0o St Words. 0 Fed Tax 0.00 Free Day 0 ^ Boxed Ad Total 99.90 Payment 0.00 Copy Line LEGAL NOTICE ROAN App Cr. 0.00 Sort String Balance 0.00 On Hold Product Co Tear Sheets ^ Ad Killed PO # day care can Comments Reason for Discount mart' Allen - atf. to A. B. Editions DC, LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday May 23, 2000, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the request of the Roanoke County Planning Commission to amend the Roanoke County Zoning Ordinance to add optional provisions pertaining to the style and location of freestanding signs with C-2 general commercial districts. A copy of this request is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 3, 2000 Mary H. Allen, Clerk Please publish in the Roanoke Times: Tuesday, May 9, 2000 Tuesday, May 16, 2000 Direct the bill for publication to: Roanoke County Department of Community Development P.O. Box 29800 Roanoke, VA 24018 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 Martha Plank 40- G~ May 8, 2000 c~' o~rosr~oQ~ . ~- The Roano ke Times Acct:5407722106Roan Name: ROANOKE CO. COMM. DE • LEGAL NCTICE Ph: 5407,722106 Class Rate: Disp Rate: flpAR~spFSUPEFN19pR9 PO BOX 29800 Credit Status: LM The Roamhe Cburrty Board of Superviwrs sill hold a public nearir~ at 7:30 p m on ?Ue5• ROANOKE • VA 24018 Reply Request A d~Y; ^~} 23. ~ooo, ~~ ,ho Boartl Meetlnp Ram of the RoarolmCar,mYean,inmtr~enn Cantor. fiQ44 3armrd 6rw, Paytype BL Rate LE Legals Rep: 37 Ron noke,VA,on#h=r=qquu~~+ tho fioanoko County Flannirr~ Source FX Class 10 Legals ^ TFN Commbeion #o amend the Ranuke Counkr 2onirlY Ordi• Hance t0 atltl OptlOnal pp7vl- sions perlain~nr #n the ~#7k Start 519100 Days 2 Rate Is: 2 Stop 5/1610G am locatbn of ire3tan~nE orgno Witn [.~ ,¢ront comm. D110 ~OidOtr lD#A 0.00 Words...... 109 Price 111.00 n copy c thm apaembn m a+aiahlo far inapoetian in tho 0.00 Lines....... 30 Discount d.0~ 6epartmen'. of Community hex!ooppmen#, 5204 Bernard ~ ~ l ~ o.oo Depth..... ~o.oo Commis 0.00 044 DATED~FM Y 3 ,~2 Columns.. 1 Net 111.00 roraryniierr,Cprktotne O.OO Graphic.... G St Tax 0.00 Boars of suoervr~ors ciai'~+sa! 0.00 St words. 0 Fed Tax 0.00 Free Day 0 ^ Boxed Ad Total 111.00 Payment 0.00 Copy Line LEGAL NOTIGE ROAN App Cr. 0.00 Sort String Balance 0.00 On Hald Check Phone Product Co Tear Sheets ^ Ad Killed PO Comments Reas on for Discount MARY ALLEN Editions DC, Adid: 141588 PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on May 23, 2000, at the Roanoke County Administration Center, 5204 Bernard Drive, S.W., Roanoke, VA 24018, at the evening session beginning at 7:00 p.m. will hold a public hearing on the following: ORDINANCE AMENDING AND REENACTING SECTION 18-168, "SCHEDULE OF CHARGES", OF CHAPTER 18 SEWERS AND SEWAGE DISPOSAL, ARTICLE IV. "SEWER USE STANDARDS", AND SECTION 22-82, "RATES AND FEES", OF CHAPTER 22 WATER, ARTICLE II. "WATER SYSTEMS",DIVISION 2. "COUNTY WATER SYSTEM", OF THE ROANOKE COUNTY CODE TO PROVIDE FOR ADJUSTMENT OF THE BASE CHARGES FOR WATER AND SEWER SERVICE AND AN INCREASE IN THE VOLUME CHARGE FOR SEWER SERVICE IN THE COUNTY OF ROANOKE. The proposed ordinance for rate adjustments is being considered for adoption pursuant to the authority found in Chapter 21, Title 15.2, more specifically § 15.2-2111, § 15.2-2122, and § 15.2-2143, of the Code of Virginia (1950, as amended). The proposed rate change is an overal16.6% decrease in the base charges for water and sewer service, with the decrease varying between 0.5% and 12%, more or less, for individual users. The proposed change also includes an increase in the volume charge for sewer service from $1.28 per 1000 gallons to $1.40 per 1000 gallons. A complete copy of the proposed ordinance and related documentation, including a copy of the Water and Sewer Rate Evaluation, is on file in the Office of the County Administrator and in the Office of the County Attorney and are available for public inspection. All members of the public interested in the matter set forth above may appear and~bd at the public hearing scheduled as aforesaid. Paul M. Mahoney Roanoke County Attorney Publish on the following dates: May 2, 2000 May 9, 2000 Send invoice to: Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 Attention: Mary Allen, Clerk s Date sent: Fri, 28 Apr 2000 18:06:44 -0400 From: Legals Staff <legals~roanoke.com> To: wriley~co.roanoke.va.us Subject: Water Rate Adjustment Legal Notice -Reply THANK YOU SO MUCH WANDA. I WILL BE OFF MONDAY, HOPE YOU HAVE A NICE WEEKEND. YOU HAVE PROBABLY GONE FOR THE DAY.... AD WILL RUN MAY 2 & 9 • COST $269.73. THANKS, MP ~ PUBLIC NOTICE ~ Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on May 23, 2000, at the Roanoke County Administration Center, 5204 Bernard Drive, S.W., Roanoke, VA 24018, at the evening session beginning at 7:00 p.m. will hold a public hearing on the following: ORDINANCE AMENDING AND REENACTING SECTION 18-168, *SCHEDULE OF CHARGES*, OF CHAPTER 18 SEWERS AND SEWAGE DISPOSAL, ARTICLE IV. *SEWER USE STANDARDS*, AND SECTION 22-82, "RATES AND FEES", OF CHAPTER 22 WATER, ARTICLE II. "WATER SYSTEMS*, DIVISION 2. *COUNTY WATER SYSTEM*, OF THE ROANOKE COUNTY CODE TO PROVIDE FOR ADJUSTMENT OF THE BASE CHARGES FOR WATER AND SEWER SERVICE AND AN INCREASE IN THE VOLUME CHARGE FOR SEWER SERVICE IN THE COUNTY OF ROANOKE. The proposed ordinance for rate adjustments is being considered for adoption pursuant to the authority found in Chapter 21, Title 15.2, more specifically §15.2.2111, §15.2-2122, and §15.2-2143, of the Code of Virginia (1950, as amended). The proposed rate change is an overall 6.6% decrease in the base charges for water and sewer service, with the decrease varying between 0.5% and 12%, more or less, for individual users. The proposed change also includes an increase in the volume charge for sewer service from $1.28 per 1000 gallons to $1.40 per 1000 gallons. A complete copy of the proposed ordinance and related documentation, including a copy of the Water and Sewer Rate Evaluation, is on file in the Office of the County Administrator and in the Office of the County Attorney and are available for public inspection. All members of the public interested in the matter set forth above may appear and be heard at the public hearing scheduled as aforesaid. ~ Paul M. Mahoney ~ Roanoke County Attorney (1409770) Wanda Riley • 1 -- Mon, 1 May 2000 08:13:10 C O V E R FAX S H E E T Clerk to the Board To: Martha Plank Roanoke Times Legal Advertising Fax #: Subj : Attached Legal Notice Date: May 8, 2000 Pages: 2, including this cover sheet. COMMENTS: Attached is a CORRECTED copy of the legal ad that we discussed on the phone this afternoon. I have corrected the date and changed the publishing date. Our Planning staff will contact Bonsack Baptist Church and have the bill for the incorrect ad forwarded to us. Thanks for your help and please call me if you have any questions. From the desk of... Mary H. Allen, CMC/AAE Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Phone: 540-772-2003 Fax: 540-772-2193 LEGAL NOTICE R ANOKE COUNTY BOARD OF The Roanoke ounty Board of Supervisors will Tuesday, June 27, 20 0, in the Board Meeting Room Administration Center, 04 Bernard Drive, Roanok , Baptist Church to remov conditions and obtain a S E assembly master plan, loc ted in the 4800 block of CI District. A copy of this applica Community Development, 52 Dated: May 4, 2000 Mary Allen, Clerk to the Board 5 PERVISORS old a public hearing at 7 p.m. on f the Roanoke County VA, on the petition of Bonsack ;cial Use Permit for a religious overdale Road, Hollins Magisterial n is available for iry~pection in the Department of ~ Bernard Drive, oanoke, VA. uperviso Please publish in the Roanoke Ti Tuesday, May 9, 2000 Tuesday, May 16, 2000 Direct the bill for publication to: Bonsack Baptist Church 4845 Cloverdale Road Roanoke, VA 24019 (540) 977-5701 SEND ORIGINA AFFIDAVi~T OF PUBLICATION TO: ROANOKE C UNTY BOA7~2D OF SUPERVISORS P.O. BO 29800, ROA OKE, VA 24018 ~-~ , LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesda May 23, 20 in the Board Meeting Room of the Roanoke County Administration Center, 204 Bernard Drive, Roanoke, VA, on the petition of Bonsack Baptist Church to remo conditions and obtain a Special Use Permit for a religious assembly master plan, to ted in the 4800 block of Cloverdale Road, Hollins Magisterial District. A copy of this applicati is available for inspection in the Department of Community Development, 5204 ernard Drive, Roanoke, VA. Dated: May 4, 2000 Mary Allen, Clerk to the Board of Su rvisors Wealn~SoP4 Please publish in the Roanoke Times C Ttresd~, May 9, 2000 Tuesday, May 16, 2000 Direct the bill for publication to: Bonsack Baptist Church 4845 Cloverdale Road Roanoke, VA 24019 (540) 977-5701 ~~~ cla~e SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 a a ,8n I$1 Mey ~, 2000 Cv3~01 PM o51os~2ooo The Roanoke Times ~.. Adid: Acct:5409775701Bens Name: BONSACK BAPTIST GHUR LEGAL wCTICE Ph: 5409775701 Class Rate: Disp Rate: RoAn'oKE couNrr B4AR6 dF $UPERY134R3 4845 CLOVERDALE ROA Tha Roane Ne D~c~iy Bawd of Credit Status: LPJI 5upervovrs trill hok! a public ROANOKE VA 24019 Paytype BL Rate LE Le~als Source FX Class 10 Legals Start 5110100 Days 2 Rate Is; hear!r~at 7:W D m on Tues• tlay, rtay 23, 200D, In the Reply Request A RwrokeC~p/lr~i(IrA~nIn151ratbn Cantor, EQOA 6brnard Drina, +7 Rep : 37 Rcamke, YA, vn the ppeeekion of Boneook Rapki~l Churoh 10 ® TFN romwa evndikinro and obtain a 3pncial Use Pernik ksr a reli• gbue assercrbly miter Rlan, 2 Stop 5116100 IxaBed in the 4803 bock of Ckxddat 5vad, NollinsNbjo• o.oo Words...... 108 Price o.oo Lines....... 29 Discount o.oo Depth..... 29.00 Commis Columns.. i Net D oo Graphic.... 0 St Tax o.oo St Words. 0 Fed Tax Free Day G ^ Boxed Ad _ Total Payment Copy Line LEGAL NOTIGE ROAN App Gr. Sort String Balance ld H On o Product Co Tear Sheets ^ Ad Killed PO # Comments Reason for Discount terra) G~trGt. A copy d khse applioaition is 107 3) a1etable mr Inspection m the . 7opar+.mant or Community 0.00 6o•+alop~renk, EQ04 Bernard Grix, Roarwke, YA. 00 0 6ATEG MB.V d, i44~ . h+lary Allen, Ck:rM M 4he 1 07.30 dcordaf E~uperreno ~.00 t141B161i 0.00 0.00 0.00 0.00 CORRECTED BY MARY ALLEN- wrong date sent in. Editions DC, 141625 Martha Plank 'R 40-9 -3 aY os~os~2ooo The Raano ke Times _ " Adid: 141584 Acct:5409775701Gons Name: BONSACK BAPTIST CHUB LGAL NOTICE Ph: 5409775701 Class Rate: Disp Rate: sau~oFSUPe~vl~saRs 4845 CLOVERDALE ROA Credit Status: LM men°"~ ~°`~' ~a~ ~ s~ rvo°rs rrill hold a public hEa at 7:00 D.m. on TU~• ROANOKE VA 24019 Reply Request A oay, nG 27, 2000, In tha soars eetlrt8 Room or the Rwnol~ r~Atlminbtratbn Conhr, 4 Bormrd Driva, Paytype BL Rate LE Legals Rep: 37 Rconoke,YA, nih~petliicnof Bonflook Ba 'ak Churoh io Source FX Glass 10 Legals ^ TFN ram°woondiki° andob#aina Special Use Per 'ibis reli• pbue aesemCly m er plan, located rn the 4 bbck of Start 519100 Days 2 Rate Is; 2 Stop 5116/00 ck~+erdat ~~, Ili N~'c~ ter BI D tatrbt. A copy of ihea applicak n m 0.00 Words...... 10$ price 107.30 a?elable br h9pectlen In ne Dapartmon2 0} Commu y 0.00 Lines....... 29 Discount 0.00 D°~'~n~ni, ~p4 ~r^° 6rix R°enoke,Yll. o.~~ De th..... 29.00 p Commis 0.00 6AT'Eb M4Y4,~ooa MaryAllen,Clerkwihe Columns.. 1 Net 107.30 e°a~d~fs~,c~rvWa 0.00 Graphic.... 0 0 00 St Tax tiaiasaal 0.00 St Words. 0 Fed Tax 0.00 Free Day 0 ^ Boxed Ad Total 107.30 Payment 0.00 Copy Line LEGAL NOTICE ROAN App Gr. 0.00 Sort String Balance 0.00 On Hold Product Co Tear Sheets ^ Ad Killed PO # Special Use Comments Reason for Discount Placed by P~1ary Allen - aff. to A. B. Editions DC, C n'--'7CJ `~/ $ / ~ ~ r~ PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on May 23, 2000, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the evening session beginning at 7:00 p.m. will hold a public hearing on the following: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTERAND SECTION 14.1- 46.01:1 OF THE CODE OF VIRGINIA All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of this ordinance is on file in the office of the Clerk to the Board of Supervisors whose office is located at 5204 Dri~vle~, nRoa~no~k"e, Vir ini Paul M. Mahoney County Attorney Roanoke County, Virginia Publish on the following dates: May 9, 2000 May 16, 1999 Send invoice to: Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 ATTENTION: MS. MARY ALLEN U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd e y ~k- ~... ,. -- Martha Plank 05/0$/200 , ~', ~ May ts, ~vuu The Roanoke Times Acct:5407722106Raan Name: ROANOKE CO. COMn~1. LSE • Pr,BLIC NOTICE Ph: 54077'2106 Class Rate: Disp Rate: ?Iveae !a a~vitd that the PO BOX 29800 Credit Status: t_M a~ ~cou~ty`~~u~ne`atiohe • meetlr~ On Fray 19, 1400, 3t . ROANOKE VA 24018 Reply Request A the Roaralae G~untyA~minis- ~.;~~R~;~,~,~;~,~ `tii~ Paytype BL Rate LE L.erals Rep: 37 sunrny aamabn m~lnn~rl$ at i:40 p.m. wil haid a pubiio mm~ r~on tro ro1G Wln~: Source FX Glass 10 Lega!s ^ TFN R61 NAh' C E TO INCREASE THE SAL4RIEfi OF THE MEMBERS OF THE EOARD OF gJPERVi• Start 519/00 Days 2 Rate IS. ~ .Stop 5/16/QQ SORB OF RO1WCkE COUNT RL'RSWN? 74 SEC'ION 3{~ Qf THE ROANOKE COUNTY 0.00 Words...... 147 30 Price 144 C!iARTER A"ID 9ECTbN lq.l- 4601:1 Of THE CODE OF . VIR9INIA 00o Lines....... 39 Discount 0.00 ABmem7ersatnepubl~lrrier asked in the rrcriiar sat lath 0 00 Depth..... 39.00 Commis 0.00 a~'~ rnaY appear and ne laco n t tro tlms artl m . Columns.. 1 Net 144.30 p a oa :taaaaid. ~,~~ Graphic.... 0 St Tax 0.00 A copy of the full text of the ordinanooiaonfiainthsaffbs 0.00 St Words. 0 Fed Tax 0.00 cl the Clark to iha Board of supervieore whox offlae is Free Day 0 ^ Boxed Ad Total 144.30 located d X04 Bernard Drive, RW~~~~r~PaulM Mahvrre , Payment 0.00 . y CountyAtrorney ~ Copy Line PUBLIC NOTICE PI App Cr 00 0 c1al~si ~° ~°nty~':IrgtnC Sort String . Balance . 0.00 k ld Ch O H Ph ec n o one Product Co Tear Sheets ^ Ad Killed PO # salary incre Comments Reas on for Discount Mary Ailen Editions DC, Adid: 141589 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday May 23, 2000, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the request of the Roanoke County Planning Commission to adopt an official map for Roanoke County showing the location and future right-of-way width of the proposed extension of Dow Hollow Road to the Roanoke County Center for Research and Technology. A copy of this request is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 3, 2000 Mary H. Allen, Clerk Please publish in the Roanoke Times: Tuesday, May 9, 2000 Tuesday, May 16, 2000 Direct the bill for publication to: Roanoke County Department of Community Development P.O. Box 29800 Roanoke, VA 24018 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 /~ Martha Plank ~R540-981-3440 P~ Mey 0 0 The Roano ke Times o5;os;2000 N •' ~ Adid: 141585 Acct:5407722106Roan Name: ROANOKE CO. COMM. DE • LEGAL NOTIGE Ph: 5407722106 Class Rate: Disp Rate: ROAN01(E COUNTY BOARD OF SUPERYI30RS PO BOX 29800 Credit Status: LM The F9oanol.e County Board of 6upervixn will hold a puNio hearir,ra# 7:00 D,m. w Tuee• ROANOKE VA 2401$ Reply Request A dax, Max ss, ~ In are Board Mae#inG Room of the RwnolrGCounhrAdminolratbn Paytype BL Rate LE Legals Rep: 37 Cenrer, 0204 Bemarc Drlee, ~~ w ntl~ ~ar~ ke Gourrt i Source FX Class 10 Legals ^ TFN i y oar o Oomm~sb n to am pt an otrlc kl map forRaorolraCnuntydnw. in iha baa#icn and fu#uro rig~t-of.vay width of #ha pro• Starts/9/00 Days 2 Rate Is; 2 5top5/16/00 paaodaocmrsicnofCcrrHdbur Road io iho Roanoko County Gen#arfor Ranean;handTech• 0.00 Words...... 117 Price 118.40 Adaapy of ihb application b 0.00 Lines....... 32 Discount 0.00 awiahk br inapeciion in the DeCartment o~ Gemmunity Q,QQ De th... 32.00 p Commis 0.00 Dexlopmen#, 3204 Bernard Drive, RoanoHe, YA, Columns.. 1 Net 118.40 DATED. MAY 3,2ooa o.OQ Graphic.... 0 St Tax 0.00 Mary Allon, Clara #o tb Bwrootsuoe"bors Q QQ St Words. 0 Fed Tax 0 00 (141JB46) Free Day 0 ^ Boxed Ad Tatal 118.40 payment 0.00 Copy Line LEGAL NOTICE ROAN App Cr. 0.00 Sort String Balance 0.00 On Hold Check Phone Product Co Tear Sheets ^ Ad Killed PO # Dow Hollow Comments Reason for Discount From mary Allen - aff. to A. B. Editions DC, NOTICE OF PUBLIC HEARING ON PROPOSED BOND FINANCING BY THE COUNTY OF ROANOKE, VIRGINIA NOTICE is given that the Board of Supervisors of the County of Roanoke, Virginia (the "Board"), will hold a public hearing in accordance with Section 15.2-2606 of the Code of Virginia of 1950, as amended, regarding the issuance of revenue bonds of the County of Roanoke, Virginia (the "County"), in the estimated maximum amount of $820,000 to finance the costs of certain capital improvements to the County's water system incurred in connection with the extension of the water system to the Little Brushy Mountain community. The bonds will be secured by a pledge of the County's water system revenues. Resolutions authorizing the issuance of the bonds will be considered by the Board at its meeting on May 23, 2000. The public hearing, which may be continued or adjourned, will be held at 7:00 o'clock p.m., on May 23, 2000, before the Board of Supervisors in the Roanoke County Administration Center, 5204 Bernard Drive, S. W., Roanoke, Virginia. Given under my hand this 2"d day of May, 2000. ~• Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON Monday, May 8, 2000 Monday, May 15, 2000 Direct bill and mail affidavit to: Roanoke County Board of Supervisors Mary H. Allen, Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Martha Plank 'R 540.981.3440 ~ Mey 6, 2000 m7~47 AM uvi osios~2ooo The Roanoke Times Adid: 141556 dcctr~07722020Roa n Name: Roanoke Co. Board of Superviso ' NOTICE OF PUBLIC NEARING Ph: 5407722020 Class Rate: Disp Rate: ON PROP06ED E+ONO FINANCIN9 BY THE Attn.: Mary Allen Credit Status: OK ~OUNrJIP.OINIA N01(E, •• P. O. Box 29800 Roanoke VA 24018-0798 Reply Request A o+°~v N~~mt~ ~ ~a~a Yuglnla Itne RoanoNe Paytype BL Rate LE Legals Rep: 37 , 8ooetlg' "'III roe ~ puNIC hoarin in aooordanoa with Sac#i°n 15.~•3605°f#b Ccdo Source FX Class 10 Legals ^ TFN °f Virgfno of 1850, asamond• ad, r~~~n~#~ ~vanoc ~ re.anue bandzofthe Cbun#yd Start 518100 Days 2 Rate Is; 2 Stop 5115100 y;,`~ ~Vnt~~t~ahr~a~m°~m a rrn un# of >rB24,ti700 #c ti na rye 0.00 Words...... 196 00 price 185 the cosh of cattalo capital ImproverrenBto the CouMy~ , waUer item Incurretl In con- 0.0o Lines. 50 • • • • • • Discount 0.00 ^ri°tlo^w"ntromK°^°'°"°' ' tlw »a#ar syv#nm to- tho L R#lo (~ ~Q Depth..... so.oo Commis ~,GO Sru>zh M°untiln community. ill m o ratl O a Tn h d Columns.. 1 Net 185.00 y tlr iz w a °u a Pew ~ ~~ ~~^~'~ ~~~ 0.00 (Graphic.... 0 St Tax 0.00 aye#em roxnuea. Reaolu#Icna au#hor¢inttheieeuanaeofthe ~0 St Words. 0 Fed Tax 0.00 bondawillbeooroiderodbythe Boad a# ib mee#ing on Mey Y Free Da 0 ^ Boxed Ad Total 185.00 zs,zow. The Dubuc learnt, riFlbh rr+~r will r adjwrred b #' d Payment 0.00 , e con rue o be hap at 7:00 ocbck p.m., Copy Line NOTIC E OF PUBLIC HE App Cr x 00 tln AAay ~3, 2000, tnftlra the Bo0rtl or supen~L•ors In the Sort String . . Balance 0.~0 RnrofaaC~ny AdminkAratl°n CCnbin~t}4BornardDr~w,E:. On Hold W.,R°ano~,Y'r5ine Given under my nand the Qnd Product Co Tear Sheets dayafhby,3a46 Mary N. Allen, CM C, ^ Ad Killed PO ~' clerktathyeoakl f~Oa lDlle rbVrlt 80814 Of Buperraora Comments Reason for Discount ciai~al Mary Allen 820,000 Editions De, . ~ NOTICE OF PUBLIC HEARING ON PROPOSED BOND FINANCING BY THE COUNTY OF ROANOKE, VIRGINIA NOTICE is given that the Board of Supervisors of the County of Roanoke, Virginia (the "Board"), will hold a public hearing in accordance with Section 15.2-2606 of the Code of Virginia of 1950, as amended, regarding the issuance of revenue bonds of the County of Roanoke, Virginia (the "County"), in the estimated maximum amount of $207,000 to finance the costs of certain capital improvements to the County's water system incurred in connection with the extension of the water system to the Clearbrook Lane community. The bonds will be secured by a pledge of the County's water system revenues. Resolutions authorizing the issuance of the bonds will be considered by the Board at its meeting on May 23, 2000. The public hearing, which may be continued or adjourned, will be held at 7:00 o'clock p.m., on May 23, 2000, before the Board of Supervisors in the Roanoke County Administration Center, 5204 Bernard Drive, S. W., Roanoke, Virginia. Given under my hand this 2"d day of May, 2000. Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON Monday, May 8, 2000 Monday, May 15, 2000 Direct bill and mail affidavit to: Roanoke County Board of Supervisors Mary H. Allen, Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 /'~ Martha Plank 05/O6/2000 .. ~-. Acct:5407722020Roan P h : 5407722020 Attn.: Mary Alien . P. O. Box 29800 Roanoke ~ May 6, 2000 The Roanoke Times Name: Roanoke Go. Board of Superviso NoTrGS aF Puel.lc NE.aalnc Class Rate: Disp Rate: ON PRoPOSc6 E+ON6 FINhNGN9 BY THE COUNTY GF ROJtNDI{E, Credit Status: rJ' K YIR91Nu f90TICE b$rrenthat the ward VA 24018-079$ Reply Request A Roa okraolgvrP no~urine "hood'?, will rob a puGIC Paytype BL Rate LE Source FX Class 10 Start 5!8!00 Days Legals Rep: ~7 haarin~ in aooardanoa with Sac#lon 15.2.3606 of tha Codo Le als g ^ TFN tli Vi r~ n o of 1950, as a rrn nd ed, reyardin~the i~e~xnoe of re^renue bordaofthe Coun#yoF t Rate Is; 2 Stops/15/00 Roanoke, Virfinie (#he "Coun- #y~'„in#heee#imatedmanimum arrvun#of ~207,444{n firence o.oo Words...... O.oO Lines....... o.oo Depth..... Columns.. 0 0o Graphic.... 0.00 St Words. Free Day 0 ^ Boxed Ad Copy Line NOTIGE OF PUBLIG HE Sort String ~n Hold Product Co T ^ Aa Kinea 195 Price 185 00 the cosy of certain capital Irnproveman~to me Courlty'a . water s~atem Incurred In co n• 50 Discount 0.00 noctlon wlsn ero ostanslen of #ha uo#or aynlvn #o #ha Gkar• 50.0o Commis 0 00 nraoh Ana community. TNo . hontla will Oa aocurotl Oy 1 Net 185.00 Plad~ of #ha Co un#y~a captor 0 St Tax 0.00 ayefem rexnuee. Reeolu#ioro au#horain~#I,e ix+sraeofthe 0 Fed Tax 0.00 bonde call I be oo roid: red by the @ead a1 ib r„eetin~ on Nby Total 185.00 ss, zooo. The public learinr, vhch nm be con#inued or adjourned, vii! Payment 0.00 ~e Held at 7:04 o'cbck p.m., App Cr. 0.00 on AA:y 23, 1000, hatora !ha 13card of 5uperv~ors n the Balance 0.00 Rm rr~ Im Cou rRy fitlm In6atrat b n canEar, ~oaeamardl7rivo, s. W., Roanoke, V'e~ine. G iw n u nda r my nand I h ea 2nd :ar S heets dayaftay,2oao. Mary H. Alkn, G~IC, P O # Clerk to the B~aro Roerche CounkyE+oeid of 9upelrieor3 Comments Reason for Discount c1"1~°' Mary Allen 207,000 Editions DC, Ad id: 14155E C O V E R FAX S H E E T Clerk to the Board To: Roanoke Times Legal Advertising Fax #: Subj: Attached Legal Notice Date: May 4, 2000 Pages: 5, including this cover sheet. COMMENTS: Attached are four legal notices that should be advertised on the following dates: Tuesday May 9, 2000 Tuesday, May 16, 2000 Please call me if you have any questions. From the desk of... Mary H. Allen, CMC/AAE Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Phone: 540-772-2003 Fax: 540-772-2193 a C O V E R FAX Clerk to the Board S H E E T To: Roanoke Times Legal Advertising Fax #: Subj: Attached Legal Notice Date: May 3, 2000 Pages: 3, including this cover sheet. COMMENTS: Attached are two legal notices that should be advertised on the following dates: Monday, May 8, 2000 Monday, May 15, 2000 Please call me if you have any questions. From the desk of... Mary H. Allen, CMC/AAE Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Phone: 540-772-2003 Fax: 540-772-2193 RKE BOARI~~ SUPERVISORS TEL~540-7~2-2193 Transmit Confirmation Report No . Receiver Transmitter Date Time Mode Pages Result 001 RT-LEGAL RKE BOARD SUPERVISORS May 03'00 532 01'25 Norm 03 OK May 03'00 832 Brenda Holton -Appointments Page 1 From: Mary Allen To: Brenda Holton Date: 5/12/00 1:52PM Subject: Appointments Two things: (1) I did the 5/23 Board REport for appointments and fixed my mistake about Herbert Snyder. It's on G:\Board\2000\May00. (2) I also called Deborah George as BLJ asked me to and she has agreed to serve another term on the Parks and Rec Commission. She has agreed to serve so her appointment should be confirmed. Mary Allen - Re: Reserve Board Conference Room Page 1 From: Brenda Holton To: Diane Hyatt 0 ~ Date: 4/20/00 11:31AM ~ P ~ ,~~~~ Subject: Re: Reserve Board Conference Room Diane, I have reserved the Board Conf Room for the audit committee meeting, and will let Mary Allen know by this message to put it on the agenda for May 23rd. I think that's all we need to do now, except remind the supervisors later about the meeting which you usually do by memo. »> "Diane Hyatt" <dhyatt@www.co.roanoke.va.us> 04/20/00 11:37AM »> Please reserve the Board conference room on Tue, May 23 at 2:00 for an audit committee meeting. Also please do what you need to as far as the Board agenda goes to put this meeting on there. Thanks. CC: Mary Allen