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HomeMy WebLinkAbout6/13/2000 - Regular~ ANO,~F a z '~ ~ '~ 1838 z~~ ~~~~~ - s~~~ ~ ~~ ROANOKE COUNTY BOARD OF SUPERVISORS - ACTION AGENDA JUNE 13, 2000 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48- hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ALL PRESENT AT 3:01 P.M. 2. Invocation: H. Odell "Fuzzy" Minnix Roanoke County Board of Supervisors 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS NONE C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1 ® Recycled Paper Introduction of Daniel R. O'Donnell, Assistant County Administrator INTRODUCED BY ECH D. BRIEFINGS NONE E. NEW BUSINESS Request to advance funds for site development and project management for the New South County High School. (Diane Hyatt, Finance Director) R-061300-1 JPM MOTION TO ADOPT RESO URC 2. Request to advance funds for site development and project management for the Glenvar Middle School. (Diane Hyatt, Finance Director) R-061300-2 JBC MOTION TO ADOPT RESO AYES-HOM,JBC,JPM NAYS-BLJ.HCN 3. Request for $169,156 appropriation to cover increased gasoline costs. (Anne Marie Green, General Services Director) A-061300-3 FUND. URC F 4. Request to amend the County's Vehicle Utilization Policy to reimburse employees for personal use of vehicles at the rate allowed by the Internal Revenue Service. (Diane Hyatt, Finance Director) R-061300-4 JBC MOTION TO APPROVE AMENDMENT AYES-BLJ,HOM,JBC,JPM NAYS-HCN 2 5. Resolution adopting the FY 2000-2001 salaries for the County Administrator and County Attorney. (Paul M. Mahoney, County Attorney) R-061300-5 F. FIRST READINGS OF ORDINANCES 1. First reading of ordinance amending and reenacting Sections 21- 150 "Definitions", 21-151 "Levy of Tax; Amount", 21-152 "Payment and Collection of Tax", 21-154 "Report of Taxes Collected'; Remittance; Preservation of Records", 21-156 "Tips and Service Charges", 21-163 "Violations of Article" and 21-164 of Chapter 21 "Taxation" of the Roanoke County Code in order to provide for uniformity in enforcement of meals tax ordinances across the Commonwealth. (Joseph Obenshain, Senior Assistant County Attorney) HOM MOTION TO APPROVE 1ST READING 2 READING -JUNE 27, 2000 URC 2. First reading of ordinance authorizing quitclaim and release of access, water, sanitary sewer, public utilities and drainage easements within boundaries of South Concourse Drive located from the intersection of ValleyPark Drive to its cul-de-sac, the development of ValleyPointe in the Hollins Magisterial District. (Arnold Covey, Community Development Director) BLJ MOTION TO APPROVE 1ST READING 2 READING -JUNE 27. 2000 URC 3. First reading of ordinance extending the current franchise agreement with Adelphia (Salem) Cable for ninety days. (Joseph Obenshain, Senior Assistant County Attorney) JBC MOTION TO APPROVE 1ST READING 2 READING -JUNE 27. 2000 URC G. SECOND READING OF ORDINANCES 1. Second reading of ordinance appropriating the funds for the fiscal year 2000-2001 budget. (Brent Robertson, Budget Director) 0-061300-6 BLJ MOTION TO ADOPT ORD URC 2. Second reading of ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1- 46.01:01 of the Code of Virginia. (Paul Mahoney, County Attorney) 0-061300-7 Y4 URC H. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES Second reading of ordinance authorizing the granting of an easement to James Leslie Dugger and Melvie Harkleroad Dugger in connection with their use of a portion of County Tank Lot No. 3 located at 5417 Scout Circle (Route 1240) in Cherokee Hills, Catawba Magisterial District. (Paul Mahoney, County Attorney) 0-061300-8 JBC MOTION TO ADOPT ORD URC I. APPOINTMENTS NONE Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission 3. Industrial Development Authority 4 4. League of Older Americans -Advisory Board 5. Parks and Recreation Advisory Commission J. CONSENT AGENDA URC ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED .BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. TI ER 1. Confirmation of Committee appointments to the Board of Zoning Appeals, the Parks and Recreation Advisory Commission, the Roanoke Valley-Alleghany Regional Commission and the Roanoke Valley Resource Authority. A-061300- 9.a 2. Resolution establishing the Court-Community Corrections Alcohol Safety Action Program Policy Board and appointment of a representative from Roanoke County. R-061300-9.b 3. Designation of voting delegate to the National Association of Counties Conference, July 14 - 18, 2000. A-061300-9.c 4. Request to approve the recommendations of the United Way Committee concerning budget allocations to the human service agencies for fiscal year 2000-2001. A-061300-9.d HCN ASKED FOR COMPARISON OF ALLOCATIONS BETWEEN CURRENT YEAR AND UNITED WAY RECOMMENDATIONS. 5. Acceptance of South Concourse Drive into the Virginia Department of Transportation Secondary System. R-061300-9.e 6. Acceptance of Forest Acre Court into the Virginia Department of 5 Transportation Secondary System. R-061300- 9.f 7. Donation of a 20' drainage easement across Lot 2, Forest Acres, Phase II (Tax Map No. 25.01-3-2) by Ben H. Owens, Trustee, and Mary D. Owens, Trustee, for the Owens Trust. A-061300-9.g 8. Request from School Administration to accept and appropriate $21,000 to Special Education Experience Conference. A-061300-9.h 9. Request from School Administration to accept and appropriate $1,460 ISAEP Grant to purchase computer hardware. A-061300-9.i K. REQUESTS FOR WORK SESSIONS NONE L. REQUESTS FOR PUBLIC HEARINGS NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS BLJ MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEMS URC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 6 O. REPORTS AND INQUIRIES OF BOARD MEMBERS P. SENIOR CITIZENS HALL OF FAME AWARDS AND RECEPTION (4:00 P.M.) The reception will be held on the fourth floor of the Administration Center following the awards ceremony. HOM LEFT AT 5:40 P.M. Q. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) RECESS AT 5:30 P.M. 1. Work Session to discuss off-road greenway priorities. (Janet Scheid, Senior Planner) 2. Work Session on preliminary road plans for Route 11 /460 improvements. (Arnold Covey, Community Development Director) 3. Work Session on Economic Development Strategies. (Elmer Hodge, County Administrator) DEFERRED TO 7/11/00 4. Work Session on proposed operating contract with the Roanoke Valley SPCA. (John Chambliss, Assistant County Administrator) E LVED BY DECEMBER E R. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (5) discussion of a prospective business or industry where no previous announcement has been made; AND 2.1-3444 a (1) Personnel matter. JPM MOTION TO GO INTO CLOSED MEETING AT 6:51 P.M. URC WITH H HOM ABSENT OUT OF CLOSED MEETING AT 7:09 P.M. S. CERTIFICATION RESOLUTION R-061300-10 JPM MOTION TO RETURN TO OPEN SESSION AND ADOPT CERTIFICATION RESO -URC WITH HOM ABSENT T. ADJOURNMENT JPM ADJOURNED MEETING AT 7:10 P.M. a ~ R AN ,~ F ti Z c> 1838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JUNE 13, 2000 ,~~~~,~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: F. Douglas Sweetenberg Roanoke County Sheriff's Office 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Introduction of Daniel R. O'Donnell, Assistant County Administrator 1 ® Recycled Paper D. BRIEFINGS E. NEW BUSINESS 1. Request to advance funds for site development and project management for the New South County High School. (Diane Hyatt, Finance Director) 2. Request to advance funds for site development and project management for the Glenvar Middle School. (Diane Hyatt, Finance Director) 3. Request for $169,156 appropriation to cover increased gasoline costs. (Anne Marie Green, General Services Director) 4. Request to amend the County's Vehicle Utilization Policy to reimburse employees for personal use of vehicles at the rate allowed by the Internal Revenue Service. (Diane Hyatt, Finance Director) 5. Resolution adopting the FY 2000-2001 salaries for the County Administrator and County Attorney. (Paul M. Mahoney, County Attorney) F. FIRST READINGS OF ORDINANCES First reading of ordinance amending and reenacting Sections 21-150 "Definitions", 21-151 "Levy of Tax; Amount", 21-152 "Payment and Collection of Tax", 21-154 "Report of Taxes Collected'; Remittance; Preservation of Records", 21-156 "Tips and Service Charges", 21-163 "Violations of Article" and 21-164 of Chapter 21 "Taxation" of the Roanoke County Code in order to provide for uniformity in enforcement of meals tax ordinances across the Commonwealth. (Joseph Obenshain, Senior Assistant County Attorney) 2. First reading of ordinance authorizing quitclaim and release of access, water, sanitary sewer, public utilities and drainage easements within boundaries of South Concourse Drive located from the intersection of ValleyPark Drive to its cul-de-sac, the development of ValleyPointe in the Hollins Magisterial District. (Arnold Covey, Community Development Director) 3. First reading of ordinance extending the current franchise agreement with Adelphia (Salem) Cable for ninety days. (Joseph Obenshain, Senior Assistant County Attorney) 2 G. SECOND READING OF ORDINANCES 1. Second reading of ordinance appropriating the funds for the fiscal year 2000-2001 budget. (Brent Robertson, Budget Director) 2. Second reading of ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:01 of the Code of Virginia. (Paul Mahoney, County Attorney) H. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES Second reading of ordinance authorizing the granting of an easement to James Leslie Dugger and Melvie Harkleroad Dugger in connection with their use of a portion of County Tank Lot No. 3 located at 5417 Scout Circle (Route 1240) in Cherokee Hills, Catawba Magisterial District. (Paul Mahoney, County Attorney) I. APPOINTMENTS Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission 3. Industrial Development Authority 4. League of Older Americans -Advisory Board 5. Parks and Recreation Advisory Commission J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of Committee appointments to the Board of Zoning Appeals, the Parks and Recreation Advisory Commission, the Roanoke Valley-Alleghany Regional Commission and the Roanoke Valley Resource Authority. 2. Resolution establishing the Court-Community Corrections Alcohol Safety Action Program Policy Board and appointment of a representative from Roanoke County. 3 3. Designation of voting delegate to the National Association of Counties Conference, July 14 - 18, 2000. 4. Request to approve the recommendations of the United Way Committee concerning budget allocations to the human service agencies for fiscal year 2000-2001. 5. Acceptance of South Concourse Drive into the Virginia Department of Transportation Secondary System. 6. Acceptance of Forest Acre Court into the Virginia Department of Transportation Secondary System. 7. Donation of a 20' drainage easement across Lot 2, Forest Acres, Phase II (Tax Map No. 25.01-3-2) by Ben H. Owens, Trustee, and Mary D. Owens, Trustee, for the Owens Trust. 8. Request from School Administration to accept and appropriate $21,000 to Special Education Experience Conference. 9. Request from School Administration to accept and appropriate $1,460 ISAEP Grant to purchase computer hardware. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve O. REPORTS AND INQUIRIES OF BOARD MEMBERS P. SENIOR CITIZENS HALL OF FAME AWARDS AND RECEPTION (4:00 P.M.) The reception will be held on the fourth floor of the Administration Center following the awards ceremony. 4 Q. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session to discuss off-road greenway priorities. (Janet Scheid, Senior Planner) 2. Work Session on preliminary road plans for Route 11 /460 improvements. (Arnold Covey, Community Development Director) 3. Work Session on Economic Development Strategies. (Elmer Hodge, County Administrator) 4. Work Session on proposed operating contract with the Roanoke Valley SPCA. (John Chambliss, Assistant County Administrator) R. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (5) discussion of a prospective business or industry where no previous announcement has been made. S. CERTIFICATION RESOLUTION T. ADJOURNMENT 5 `w ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2000 RESOLUTION 061300-1 TO ADVANCE FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS (SOUTH COUNTY HIGH SCHOOL) WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board now desires to award contracts and needs advances for the new south county high school as follows: $592,100 for site development, $500,000 for road construction, and $757,992 for project management; for a total advance of $1,850,092, and WHEREAS, the School Board requested an advance on June 13, 2000 of $1,850,092 for site development, road construction, and project management for the new South County high school, NOW THEREFORE BE IT RESOLVED that the County Board will advance the 1 sum of $1,850,092 for site development, road construction, and project management for the new South County high school. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: ~• Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board 2 /rev 1SeQI ACTION NO. ~ - / ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2000 AGENDA ITEM: Request to Advance Funds for Site Development and Project Management for the New South County High School COUNTY ADMINISTRATOR COMMENTS: SUMMARY OF INFORMATION: On August 19, 1997 the County Board of Supervisors authorized the School Board to proceed with Phase I of the School Capital Improvement Program. Phase I projects include a new South County High School, science lab renovations, renovations at Glenvar Middle School, a new Bonsack Elementary School, renovations at Burlington Elementary School, renovations at Clearbrook Elementary School and roof repairs. To date, the science labs, Bonsack Elementary, Clearbrook Elementary and Burlington Elementary projects have been completed. The Construction Committee reviewed site development bids today and recommended awarding the site development contract for the new high school to Counts & Dobyns, Inc for $3,060,261. The budget for site development was $4,800,000. The remaining $1,739,739 has been set aside as final site development to cover paving, curb and guttering, and landscaping. The School Board would like to award the contract as soon as possible and begin the site development in order to keep the project on schedule. Currently, the Schools have $2,468,161 available for site development from other borrowings (see Attachment A). At this time, an advance from the County of $592,100 is necessary in order to award the site development contracts. In addition, an advance of $500,000 is needed for road construction. The School Board adopted a resolution requesting this advance earlier today. In addition, the School Board recently awarded a contract to Nielson Builders for $757,992 for project management. This amount has been reallocated from the construction line item of the budget. An advance is needed from the County to cover this line item as well. FISCAL IMPACT: The County has funded $2,468,161 of the total site development package with Fall 1999 VPSA funds, the 1998-1999 school operating year end balance, and the state construction grants for both 1999-2000 and 2000-01. An advance of $1,850,092 will be needed from the County to fund the remaining costs associated with the site development, road construction, and project management for these projects. This advance will come from the Future School Capital Fund. STAFF RECOMMENDATION: Staff recommends approving the attached resolution which appropriates an advance of $1,850,092 from the County for site development, road construction, and project management for the new South County High School. SUBMITTED BY: Diane D. Hyatt Director of Finance Elmer Hodge County Administrator Approved Denied ( ) Received ( ) Referred ( ) To () Motion by McNamara Church Johnson Minnix Nickens No Yes Abs AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2000 RESOLUTION TO ADVANCE FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUII'PING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board now desires to award contracts and needs advances for the new south county high school as follows: $592,100 for site development, $500,000 for road construction, and $757,992 for project management; for a total advance of $1,850,092, and WHEREAS, the School Board requested an advance on June 13, 2000 of $1,850,092 for site development, road construction, and project management for the new South County high school, NOW THEREFORE BE IT RESOLVED that the County Board will advance the sum of $1,850,092 for site development, road construction, and project management for the new South County high school. 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N 0 l!7 0 N N (O O ~ O O 0 DO Lf) (O N 00 OD O N OD ~ r rnoo 0 0 N ( O O O O O O 0 O N ~ O ~ r a 0 ( p W O r r N ~- O O O O O O N O 0 0 O (0O(OOOaON OOOOOOD O OOOOOOO(OMOOOOO O OOa0tnOO0NhOOO0C0 O MONO0Nf~O~OOOO~ O N~(ONOV tn(OMOOOOM O DO ~' ~COf~OI~MNOMIn O N ~ (O M~ ~~ O ~ M m o 0 0 o v o 0 0 0 0 0 0 Oowoo.- ~ 00000 0 Oovooco 0 00000 0 M O (fl 0 0 ~ N 0 0 0 0 ~A O NtnlAlAO~ O OOOOI~ O GD ~ ~~ (O MNOMO O N ~ CO M ~ ~ O ~ M O 0 0 0 0 O O O N N O' O~ 0 0 ' O' ' ' O O H r O O N O O O O to M ~- lA O O O O N In In to M N ~ ~ ~ .- DD I~ to N N ~ ti M .- r aD r N rn ~. o C ~ ~ C ~` ~ DI ~ L C N 4= ~- 7 ++ aI rn m . c t ~ a2S ~ Y C~ ~ N N~ j O~ N N (6 ~ ~ 7 ~ N +O+ C f0 ~ L C O. fl. +`+ C ~ ~ U ~ '~ _ ~ l0 O O W ~ aI O C N C~~>> O~ C N~ -a -O W d N W ~ 'p 'Op -Q ~ ~ ~_ C C ptf ~ ~ C '~ ~ ~ f0 ~ i ~ C ~~Q>~Ua_cncn~>ti~U Attachment A 0 0 0 M O X N m 7 CD O U t 0 a U L U C O O U N U C (0 C_ LL f ACTON NO. ITEM NUMBER ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2000 AGENDA ITEM: Request to Advance Funds for Site Development and Project Management for the New South County High School COUNTY ADMINISTRATOR COMMENTS: SUMMARY OF INFORMATION: On August 19, 1997 the County Board of Supervisors authorized the School Board to proceed with Phase I of the School Capital Improvement Program. Phase I projects include a new South County High School, science lab renovations, renovations at Glenvar Middle School, a new Bonsack Elementary School, renovations at Burlington Elementary School, renovations at Clearbrook Elementary School and roof repairs. To date, the science labs, Bonsack Elementary, Clearbrook Elementary and Burlington Elementary projects have been completed. The Construction Committee reviewed site development bids today and recommended awarding the site development contract for the new high school to Branch Highways for $2,802,000. The budget for site development was $4,800,000. The remaining $1,998,000 has been set aside as final site development to cover paving, curb and guttering, and landscaping. The School Board would like to award the contract as soon as possible and begin the site development in order to keep the project on schedule. Currently, the Schools have $2,468,161 available for site development from other borrowings (see Attachment A). At this time, an advance from the County of $333,839 is necessary in order to award the site development contracts. [n addition, an advance of $500,000 is needed for road construction. The School Board adopted a resolution requesting this advance earlier today. In addition, the School Board recently awarded a contract to Nielson Builders for $757,992 for project management. This amount has been reallocated from the construction line item of the budget. An advance is needed from the County to cover this line item as well. FISCAL IMPACT: The County has funded $2,468,161 of the total site development package with Fall 1999 VPSA funds, the 1998-1999 school operating year end balance, and the state construction grants for both 1999.2000 and 2000-01. An advance of $1,591,831 will be needed from the County to fund the remaining costs associated with the site development, road construction, and project management for these projects. This advance will come from the Future School Capital Fund. STAFF RECOMMENDATION: Staf~'recommends approving the attached resolution which appropriates an advance of $1,591,831 from the County for site development, road construction, and project management for the new South County High School. M:\FINANCE\COMMON\BOARD\6-13-00-C.DOC June 9, 2000 ~/ SUBMITTED BY: Diane D. Hyatt Director of Finance Elmer Hodge County Administrator Approved () Motion by Denied () McNamara Received () Church Referred () Johnson To () Minnix Nickens No Yes Abs M:\FINANCE\COMMON\BOARD\6-13-00-C.DOC June 9, 2000 ~~ / AT A REGULAR MEET[NG OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, V[RGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2000 RESOLUTION TO ADVANCE FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board now desires to award contracts and needs advances for the new south county high school as follows: $333,839 for site development, $500,000 for road construction, and $757,992 for project management; for a total advance of $1,591,831, and WHEREAS, the School Board requested an advance on June 13, 2000 of $1,591,831 for site development, road construction, and project management for the new South County high school, NOW THEREFORE BE IT RESOLVED that the County Board will advance the sum of $1,591,831 for site development, road construction, and project management for the new South County high school. M:\FINANCE\COMMON\BOARD\6-13-00-C.DOC June 9, 2000 O O a1 N .~ 0! V ~+ •~ ~~+ ~ = a ~ ~ 0 ~ U ~' .~ a it O 3 Z C Z C LL N O O O ~ O M O O M ~ U O 6l OD O O GO ~ C ' I~ M O O O ~>~ ~M ( WN ~ ~ ~ Q O O p N 0 0 0 0 0 0 (O l I' ) N C OOMOOOOOM 0 0 0 1~ ' ' ' ' ' t~ t o . ~ 3 O O Q 0 0 0 NI~MaD0000(O OD 0 p ~ l n M 0 0 0 0 0 (O W L.L `p (p~MOMNOM~ O m r ~ ~ ~ N N C I r I III N O C9 0 O N Y N C ~ f6 O O Ur N N O .-. 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U ~- N ~ C C C w 7~ C •~ ~~ (•°p O ~ 'O C J~Q>~UdtnfA~>li~U Attachment A ~-1 0 0 0 OO O W X N O CO O U L ++ 3 O a ~U L U C O O U U C (0 C LPL l_~ _ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2000, RESOLUTION 061300-2 TO ADVANCE FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS (GLENVAR MIDDLE SCHOOL) WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board also desires to award contracts and needs advances for the Glenvar Middle School as follows: $318,000 for site development and $129,300 for the remaining architecture and engineering costs, value engineering, and survey/testing, and $226,651 for project management; for a total advance of $673,951, and WHEREAS, the School Board requested an advance on June 13, 2000 of $673,951 for site development, architecture and engineering, value engineering, survey/testing, and project management, 1 r NOW THEREFORE BE IT RESOLVED that the County Board will advance the sum of $673,951 for site development, architecture and engineering, value engineering, survey/testing, and project management for Glenvar Middle School On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Church, McNamara NAYS: Supervisors Johnson, Nickens A COPY TESTE: ~• Mary H. AI en, CMC/AAE Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Paut M. Mahoney, County Attorney Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board 2 ACTION NO. ITEM NUMBER Lam- ~.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2000 AGENDA ITEM: Request to Advance Funds for Site Development and Project Management for the Glenvar Middle School ~r~e•~+~ COUNTY ADMINISTRATOR COMMENTS SUMMARY OF INFORMATION: On August 19, 1997 the County Board of Supervisors authorized the School Board to proceed with Phase I of the School Capital Improvement Program. Phase I projects total $47,719,732 and include a new South County High School, science lab renovations, renovations at Glenvar Middle School, a new Bonsack Elementary School, renovations at Burlington Elementary School, renovations at Clearbrook Elementary School and roof repairs. To date, the science labs, Bonsack Elementary, Clearbrook Elementary and Burlington Elementary projects have been completed. The Construction Committee reviewed site development bids today and recommended awarding the site development contract for Glenvar Middle School to Simpson Construction for $318,000. The budget for site development was $575,000. The remaining $257,000 has been set aside as final site development to cover paving. The School Board would like to award the contract as soon as possible and begin the site development in order to keep the project on schedule. At this time, an advance from the County of $318,000 is necessary in order to award the site development contracts. In addition, an advance of $129,300 is needed for architect and engineering services, and survey and testing (See Attachment A). The School Board adopted a resolution requesting this advance earlier today. In addition, the School Board recently awarded a contract to Nielson Builders for $226,651 for project management. This amount has been reallocated from the construction line item of the budget. An advance is needed fi•om the County to cover this line item as well. FISCAL IMPACT: An advance of $673,951 will be needed from the County to fund the costs associated with the site development, architect and engineering, survey/testing, and project management. This advance will come from the Future School Capital Fund. STAFF RECOMMENDATION: Staff recommends approving the attached resolution which appropriates an advance of $673,951 from the County for site development, architect, engineering, and survey/testing, and project management at Glenvar Middle School. M:\FINANCE\COMMON\BOARD\6-13-00-D.DOC June 9, 2000 ~a SUBMITTED BY: Diane D. Hyatt Director of Finance Approved () Motion by Denied () McNamara Received O Church Referred () Johnson To () Minnix Nickens Elmer Hodge County Administrator No Yes Abs M:\FINANCE\COMMON\BOARD\6-13-00-D.DOC June 9, 2000 `` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2000 RESOLUTION TO ADVANCE FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board also desires to award contracts and needs advances for the Glenvar Middle School as follows: $318,000 for site development and $129,300 for the remaining architecture and engineering costs, value engineering, and survey/testing, and $226,651 for project management; for a total advance of $673,951, and WHEREAS, the School Board requested an advance on June 13, 2000 of $673,951 for site development, architecture and engineering, value engineering, survey/testing, and project management, NOW THEREFORE BE IT RESOLVED that the County Board will advance the sum of $673,951 for site development, architecture and engineering, value engineering, survey/testing, and project management for Glenvar Middle School M:\FINANCE\COMMON\BOARD\6-13-00-D.DOC June 9, 2000 Attachment A ~f O O v v 0) .~ m m V V O ~ a _~ ~ H L ga L d ~~ a~ T" O .- ~' O O M O M O O ~ N N ~ ~ O ~ C ~ N M <O ~ O t0 ' Q 00 N ••-000000 M O O M to 0 0 0 0 0 0 00 O C O M M tp 0 0 0 0 0 0 N s- 00 tD 00 c0 CO 1~ ~ O O O O ~ ~ O N ~ N ~- ~A O O Cp O 3` M N M N M~ ~ ~-- LL O c0 ao m O O O O O O ~ O ~ r ~ am >~ j OONr-000000 M OO 00 MBA 000000 00 U O M M 0 0 0 0 0 0 0 N N O c0 a0 cD aD ~~ O O O M ~ N N N~ O ~~ N cn •~ M N M c 7 _ '~ tp O LL O O M 0 0 0 0 M 0000 0000 00 0 ... O M O ' ' ' 0 0 0 0 N O y ~ OcDO NOOK M N •Q O O N~ •- O O N I~ ~ L• U M ~ N N O a ~ ~ o co 0 C.r 000 OOOO O X O O O O O ' ' ' 0 0 0 ~ _ N ~ U O ~ ouiui ~ ~ ~ +" O N ~ o D ~ O ~ ~ N ~ M ~ 0) p O N M ~ m d > C O ~ Q. .., O co U a~ ~- C m E ~ U ca c p, v fn C O "' ~ :~ C O ' ' p~ ~ ~ O C N N ~ •C ~ ~ N °'EEa~o~ o ~ o c Q Q ""' 0s ~ ~+ • U O O O O Q N O U ~~ C ~ ~ V ~ p p N > > O V .r L Of W a> N ~ 'Q ~ N .N cc ~ ca c otj ~ ~ 'p 0) a~ Z ~ '~ c i - o ~ s o ~ w :~ ~ ~ o Q>Uacncncn~~U .~ ~ . A-061300-3 Item No. ~- AT A REGULAR MEETING OF THE ROANOKE COUNTY, VIRGINIA BOARD OF SUPERVISORS, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ROANOKE COUNTY, VIRGINIA MEETING DATE: June 13, 2000 AGENDA ITEM: Request for Appropriation for Increased Fuel and Oil Costs COUNTY ADMINISTRATOR' S COMMENTS: ~G~' BACKGROUND INFORMATION: During the past year, due to actions taken by oil producing nations through OPEC, the cost of petroleum products has risen dramatically. This rise was not anticipated during the FY99/00 budget process, but has had a serious impact on the County's costs. Staff discussed this with the Board earlier this year during the budget process, but waited until an accurate estimate of the budgetary impact could be provided for review. The Department of General Services, through the County garage, covers the cost of fuel and oil for all County vehicles. The price per gallon for gasoline was $0.58 in July of 1999, while the latest purchase cost was $0.95 per gallon, which represents an increase of 64%. Diesel fuel, which cost $0.50 per gallon in July of 1999, now costs $0.83 per gallon, an increase of 66%. The attached chart shows the increase in cost of fuel by month over the past year. By the end of June, County vehicles will have traveled over 4.5 million miles providing services to the citizens. The County purchases gas, oil and diesel through the schools, at cost, and also purchases gas and diesel from private vendors for our fire stations and occasionally through credit cards when vehicles are out of town. Additionally, oil and hydraulic fluid is also purchased by the County garage. County Departments have conserved fuel as the cost has increased, but the spring and summer months are traditionally heavy use periods for our vehicles, due to the increase in parks and recreation activity, such as mowing and field preparation, and air conditioning usage, particularly in public safety vehicles. Staff has worked hard to keep the County garage within budget this year, and has been successful with the exception of this category. Fuel and oil expenses will be allocated to the departmental budgets next year, and the funding has been increased to help meet the higher cost of these items. ~' - Additionally, the internal Vehicle Usage Committee, made up of representatives from departments which operate vehicles, will make recommendations for increased conservation of fuel. FISCAL IMPACT: The current budget for gas, oil and diesel is $244,332. Staff anticipates the year end cost for this category to be $413,488, which will lead to a deficit of $169,156 in the County garage budget. Funds are available in the General Fund Unappropriated Balance. The overrun should be covered from this year's budget, or General Services will show a deficit at year-end. STAFF RECOMMENDATION: Staffrecommends that the Board appropriate $169,156 from the General Fund Unappropriated Balance to cover the increased cost of gasoline, diesel fuel and oil during the past fiscal year. Respectfully submitted, ~~ e Marie Green Elmer C. Hodge Director of General Services County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Bob L. Johnson to aepropriate $169,156 and any funds remaining at the end of the fiscal year be returned to the General Fund cc: File Anne Marie Green, Director, General Services Diane D. Hyatt, Director, Finance VOTE No Yes Abs Church _ x _ Johnson _ x _ McNamara- x Minnix _ x _ Nickens x 2 ~-+ N U ~' O ~ U ~ ~ _~ O ~ ~ C L ~ a-. .a N ~ tQ N U O ~ O a N ~ 0 -a -~ d ~ V ~ ~~ a O M B Cfl O ~ ~ ~ M I~ M M M C to ~f) (fl CO CO I~ ti O O ti ti M ti 0 0 0 0 0 0 0 0 0 0 0 0 0 ev N V .` a ~ ~ r OD In 00 ~ O O N r Ln ~ ~}' r to t4 1~ W M M O N ~- (fl ~ 00 M d' d' O~ O~ M O ~ M f~ 00 r N +' E (U O O~ ~ r O~ O OO O M N O N f~ t,[) M M OD W A N r- f~ tG Q () ~ O (O (O I~ d0 Cfl 00 O t~ O O N r O ~3 ~ O O O O O O O O O O O O O M [~ I~ O ~' ~ O O O~~~ O N Cfl i~ d0 ~ t~ t~ N CO ~ OD f~ I~ tF ~ ~~ 0 0 0 0 0 dD '~t 00 O O M O O (~ M O~ ti O M M MO M r ~ 0 0 0 0 0 ~ 0 W ~- O ~- ~ ~ ~ ~ r ~ ~ ~ r r r N r 00 ~ 00 O O ~' (O In ~ (O N i.f) OD = to tO (fl f~ f~ I~ ti M O M O O ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 R C7 N V ~L a ~ ~ r r (p (fl Op N O M E d0 N In ~A M CO I~ O M O 'd' I~ ~!' ~ N ~f") O M O ti M O tC) M to r t1') to (p ~- ~ ~+ CO N A M t7' ~ M M M O O o0 N ~ ~ d0 N O d0 O M N OD CO Cfl O ti O (~ ~ ti ti (O 1n 00 d0 d1 M O M 'C}' N ~ ~ ~ ~ ~ ~ ~- ~ N NN N N ~ oooooor~ooooo m = 00 N N 00 M d0 I~ CO O ~ ~ ~ 0 ~ O~ N~ O~ ~ M M O O ~t ~ ~ N ~' O O (O ~ ~ M O 00 O ~ ~ N N N N N N N M N N N N N rn rn rn rn rn rn o 0 0 0 0 0 O O O d1 O O O O O 00 O 1 1 1 ~. 1 1 1 1 L L 1 1 ~~~ V O N N N~ Q-N ~ Q Q(A~Z~~LL~Q~~ O H tC crl N tt1 ui N M .a V H ~ O ~ Q o o ~ N '~ N ~ V 3 a+ O N a 0 v ~ 7 F- LL O O y O ++ N LL Z rn N Q N orn O O O N 0 co 0 X C 0 O O N c~ m w a> U N O L a W O U ~_ O c ca O vi O O O N LPL. V d ~O L a O O ~ ~ CO O O O N N O O M O I~ O O O r r N N ~ ~ 0 0 0 CO 00 tG M M M N f~ N N E 00 ~A M M CO OO O Cfl 00 Cfl ~ r 'd' ~ N N E ~- O O M G7 'd' ~ O M Cfl ~ r ~p N N N ~ r ~ ~ ~ ~ ~H N ~ ~ U 0 o o }, ~ o ~ O N ~ ~ ~ L O ~ U ~ ~ O ~ ~ ~ U ~ ~ d ~ ~ ~ ~ L a 'a ~ o ~ O ~ ~ ~ ~ L i U ~ ~+ N ~ m ~ ~ U ~ ~ _ c ~ v ~ ~ L ~ V _ ~ ~ '-' ~ ~... U ° U F - a o C~ O o U O ~ ~~~ Q 0 0 0 0 N O c~ 0 0 0 O N .N X N C 7 O O O N cp N 7 w N U O L a Not cell pc,rss on cost to e2cstome~ y~ ~a,~tz•-; Soule com arias urn p p p- consumers to a f or ~u p ~ .::, . FROM A8 ~ue~ Businesses saddled by the highest gasoline prices in 20 years often are trying to recoup them in sales. some of them in sales of everything from flowers to frozen shrmp and tree bark to repai•s. ASSOCI.tTED PRESS DETROIT -With seven fuel- thirsty minivans making up to 100 deliveries a day, Sherrie Johnson is frustrated as soaring gasoline pric- es cut into profits at her family's three flower shops along Lake Michigan's shoreline. In the first five months of this year, fitel costs for have increased 53 percent fronn the same period last year for Flowers by Ray and Sharon in Muskegon, Mich. As a result, Johnson has asked custom- ers to pony up an extra 51 for each delivery. "I'm hoping there's relief in sight soon, but not from what they're saying," she said Friday. "Every business is feeling the cnmch right now." That's the case natiomvide, where businesses saddled by the highest gasoline prices in ttivo de- cades often arc tryvng to recoup PLEASE SEE FUE~iA9 systems, assistant general manager Drew Langdon said. "Our gas cost has gone up 30 to 40 percent in the but nine months, just mm~ing the figures itn my head," he said. In Kenosha, Wis., Swartz Nurseries Inc. president Dick Swartz didn't expect to see a 550 fuel charge for a truckload of shredded bark, something he called "a little exorbitant." He's p~>_ssed along that cost, charging home- owners 525 for a load of bark that had fetched 520. In western Kentucky, .Jon Polk says he's payitng 51,300 more per month for gasoline fur his truck company's four semitrailers, three company vehicles and various loading equipment. To compen- sate, the hatilcr of topsoil and rocks is charging 510 more per load. Other businesses from pizza makers to package shippers say they're keeping their prices in chccl: - at ]c~Ltit for now. Nationwide, the average price of regular unleaded is $1.56 a gal- lon, the American Automobile As- sociation said. The prices reached this year, after adjusting for infla- tion, are the highest since 1980, when motorists were paying the equivalent of $2.66 a gallon for all grades of gasoline, including taxes, according to the Lundberg Survey Inc. Experts attribute this year's rise in prices to production cut- backs by oil e.Yporters, a strong economy that has raised demand for gasoline, new clean ah• stan- dards and the start of the vacation season. "Fuel has an innpact on the price of every product," said James Bucher, an official at Wisconsin 'llanufacttrrersand Conunerce, that state's largest business group. "It's clearly ptttting the squeeze on companies of all types." Just ask Barbara Stevenson, who owns three fishing boats in Portland, Maine, where the cost of diesel, about 88 cents a gallon, is double what it was a year ago. Fuel costs add up quickly on 87-foot trawlers that burn 550 to 700 gallons of diesel fuel a day, and the added expense cuts into what the crew earns at the end of a 10- day trip, she said. Also in Portland, Resources Trading Co. is paying an average surcharge of ~ percent for shipping its processed fish by refrigerated truck, said Tom Keegan, national sales director. As a result, custom- ers are being charged an extra pemny per pound for frozen shrimp and lobster. In Raleigh, N.C., the rising price of filling up the 30-vehicle fleet at Metro Heating and Air Conditioning has led to an extra 55 for visits by repairmen to trouble- shoot heating and air conditioning At Arbunvay Linousine of Eas` Weynnouth, i\Itus., owner Tim O'Neill has seen fuel costs spike more th~ut 20 percent suue last year. But that won't trickle down to his customers unless rivals make the first mote, he said. At Michigan-based Domito's Pizza Inc, executives who watch gasolene prices as closely as tine costs of cheese have not beefed up pizza prices or their 50-cent-a- delivety reunbttrsements to its drivers, spokesman Thn McIntyre said. "We will e~: aluate the impact on our drivers if the [gasoline] prices stay at this level longer than is typical," he said. At tinited Parcel Service Inc., spokesman Dau1 ~Icllackun said the shipper has no inunediate plans to boost its pries, having taken vari- ous fuel-consen~ation me~>_sures and locking in fuel costs nearly hvv years a~~o in a price-hedgin;.; p~;•o_;rar~. A cabbie fills up his car with $2-a-gallon gasoline in Detroit. r ~ ~ ~ ~ /y _ t . w_.... AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2000 RESOLUTION 061300-4 AMENDING THE VEHICLE UTILIZATION POLICY TO REIMBURSE EMPLOYEES AT THE RATE ALLOWED BY THE INTERNAL REVENUE SERVICE FOR THE USE OF PERSONAL VEHICLES IN THE CONDUCT OF COUNTY BUSINESS WHEREAS, the Board of Supervisors (the "Board") of Roanoke County, Virginia (the "County") implemented on June 13,1988 the Vehicle Utilization Policy ("Policy")as adopted on May 24, 1988 and WHEREAS, the rate for reimbursement of employees using personal vehicles in the performance of their assigned duties in the Policy is currently $0.27; and WHEREAS, the rate currently authorized by the Internal Revenue Service for reimbursement is $0.325 per mile; NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County that the County's Vehicle Utilization Policy is hereby amended to allow reimbursement to employees for the use of their personal vehicle in the performance of their assigned duties at the rate approved by the Internal Revenue Service for mileage driven on or after July 1, 2000. The Board also authorizes the County Administrator and/or the Director of Finance to adjust this rate as needed in the future to adequately reflect the reimbursement rate established by the Internal Revenue Service. On motion of Supervisor Church to adopt the resolution and approve the amendment, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, McNamara NAYS: Supervisor Nickens 1 r A COPY TESTE: ~• Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Susie Owen, Policy Manual i M ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2000 AGENDA ITEM: Request to Amend the County's Vehicle Utilization Policy to Reimburse Employees at the Rate Allowed by the Internal Revenue Service for the Use of Personal Vehicle in the Conduct of County Business COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval of the staff recommendation. Each year we review utilization of County vehicles to determine the necessity of keeping them. We also review the use of personal vehicles as well. SUMMARY OF INFORMATION: The County's Vehicle Utilization Policy currently allows reimbursement for employees that must use their personal vehicles in conduct of County business at the rate of $0.27 per mile. The Internal Revenue Service allows reimbursement of personal use of vehicles at $0.325 per mile. Staff suggests that County policy be amended to reflect the Internal Revenue rate. The budgets of the various departments will not be increased but only the reimbursement rate for mileage traveled on or after July 1, 2000. FISCAL IMPACT: None. The budgets of the individual departments is not being increased but the rate per mile to reimburse the employees would increase. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution so that the Vehicle Utilization Policy of the County may be revised concerning mileage reimbursement for County employees that use their personal vehicle for the conduct of County business. In addition, it is suggested that this rate be adjusted administratively as needed to reflect changes in the Internal Revenue Service reimbursement rate. SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: Elmer C. Hodge County Administrator M:\FINANCE\COMMON\BOARD\6-13-OO.wpd June 8, 2000 ~-~ Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) McNamara Church Johnson Minnix Nickens No Yes Abs M:\FINANCE\COMMON\BOARD\6-13-OO.wpd June 8, 2000 ~y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2000 RESOLUTION AMENDING THE VEHICLE UTILIZATION POLICY TO REIMBURSE EMPLOYEES AT THE RATE ALLOWED BY THE INTERNAL REVENUE SERVICE FOR THE USE OF PERSONAL VEHICLES IN THE CONDUCT OF COUNTY BUSINESS. WHEREAS, the Board of Supervisors (the "Board") of Roanoke County, Virginia (the "County") implemented on June 13, 1988 the Vehicle Utilization Policy ("Policy")as adopted on May 24, 1988 and WHEREAS, the rate for reimbursement of employees using personal vehicles in the performance of their assigned duties in the Policy is currently $0.27; and WHEREAS, the rate currently authorized by the Internal Revenue Service for reimbursement is $0.325 per mile; NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County that the County's Vehicle Utilization Policy is hereby amended to allow reimbursement to employees for the use of their personal vehicle in the performance of their assigned duties at the rate approved by the Internal Revenue Service for mileage driven on or after July 1, 2000. The Board also authorizes the County Administrator and/or the Director of Finance to adjust this rate as needed in the future to adequately reflect the reimbursement rate established by the Internal Revenue Service. M:\F'INANCE\COMMON\BOARD\6-13-OO.wpd June 8, 2000 ~ ~ C~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY JUNE 13, 2000 RESOLUTION 061300-5 ESTABLISHING SALARIES FOR THE COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby establishes the salaries for the County Administrator and the County Attorney for Fiscal Year 2000-2001. BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the annual salary for the County Administrator shall be increased from $114,546.54 to $119.128.41. 2. That the annual salary for the County Attorney shall be increased from $97,532.61 to $101,433.92. 3. That the effective date for the establishment of these salaries shall be July 1, 2000. On motion of Supervisor McNamara to adopt the resolution and increase salaries by 4% and set County Administrator salary at $119,128.41 and County Attorney salary at $101,433.92, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: 1`~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance Joe Sgroi, Director, Human Resources r Action No. Item No. ,~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2000 AGENDA ITEM: Resolution establishing salaries for the County Administrator and the County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Each year the County Administrator and the County Attorney receive annual evaluations conducted by the Board of Supervisors. The attached resolution establishes the salaries for the County Administrator and the County Attorney for the upcoming fiscal year. Respectfully submitted ~m.rn Paul M. Mahoney County Attorney Action Vote No Yes Abs Approved () Motion by Church Denied () Johnson Received () McNamara Referred () Minnix to Nickens .. N AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY JUNE 13, 2000 RESOLUTION ESTABLISHING SALARIES FOR THE COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby establishes the salaries for the County Administrator and the County Attorney for Fiscal Year 2000-2001. BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the annual salary for the County Administrator shall be increased from $ to $ 2. That the annual salary for the County Attorney shall be increased from $ to $ 3. That the effective date for the establishment of these salaries shall be July 1, 2000. U:\W PDOCS\AGENDA\GENERAL\SALARY.INC ACTION NO. ITEM NO. ~' f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2000 AGENDA ITEM: ORDINANCE AMENDING AND REENACTING SECTIONS 21-150 "DEFINITIONS", 21-151 "LEVY OF TAX; AMOUNT", 21-152 "PAYMENT AND COLLECTION OF TAX", 21-154 "REPORT OF TAXES COLLECTED; REMITTANCE; PRESERVATION OF RECORDS", 21-156 "TIPS AND SERVICE CHARGES", 21-163 "VIOLATIONS OF ARTICLE" AND 21-164 "EXEMPTIONS", OFARTICLE VII "TAXON FOODAND BEVERAGES"OF CHAPTER 21 "TAXATION" OF THE ROANOKE COUNTY CODE, IN ORDERTO PROVIDE FOR UNIFORMITY IN ENFORCEMENT OF MEALS TAX ORDINANCE ACROSS THE COMMONWEALTH COUNTY ADMINISTRATOR'S COMMENTS: ~~~~~-~~ ~ - ,~,,.~.~ ~~ SUMMARY OF INFORMATION: The 2000 session of the General Assembly adopted, and Governor Gilmore signed into law, HB 255 which is designed to insure uniformity in the meals tax ("Food and Beverage Tax") statewide. This followed action in the 1999 session reducing the sales tax. While grocery stores were not the primary focus of the Food and Beverage Tax, there was recognition that many grocery stores and convenience stores sell food for immediate consumption. The exceptions written into this tax (§ 58.1-3833 F) which reference the federal Food Stamp Act (7 U.S.C. § 2012) were modified to insure that items such as sandwiches and single-serving salads sold for immediate consumption may still be taxed by localities. The effective date for these meals tax changes are July 1, 2000. Following passage of HB 255, a committee with representative of VML, VACO, the Commissioners of the Revenue Association of Virginia, and the food industry have worked to prepare guidelines forthe implementation ofthis legislation. Counsel forVML and VACO have also worked togetherto prepare a model meal tax ordinance which takes into account the slight variations in the underlying enabling legislation for the meals tax between cities and counties in the Commonwealth. The ordinance amendments proposed recognize these differences while attempting to preserve the uniformity which the General Assembly desired to the maximum extent possible. The main difference will be in the way beverages are taxed until further legislative action may occur. 1 F- The guidelines which have been prepared for assistance to localities in enforcing the local meals tax are believed to be critical to the achievement of the uniformity which the state desires. FISCAL IMPACTS: At the present time, the best estimate of the fiscal impact of these amendments is that it will be neutral for Roanoke County. STAFF RECOMMENDATION: The staff recommends adoption of the proposed ordinance in order to obtain uniformity in enforcement of Roanoke County Food and Beverage Tax with adjoining jurisdictions. Respectfully submitted, Josh B. ~benshain Se or Assistant County Attorney Action Vote No Yes Abs Approved ()Motion by Church Denied () Johnson Received () McNamara Referred Minnix to Nickens 2 ~- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2000 ORDINANCE AMENDING AND REENACTING SECTIONS 21-150 "DEFINITIONS", 21-151 "LEVY OF TAX; AMOUNT", 21-152 "PAYMENT AND COLLECTION OF TAX", 21-154 "REPORT OF TAXES COLLECTED; REMITTANCE; PRESERVATION OF RECORDS", 21-156 "TIPS AND SERVICE CHARGES", 21-163 "VIOLATIONS OF ARTICLE" AND 21-164 "EXEMPTIONS", OF ARTICLE VII "TAX ON FOOD AND BEVERAGES" OF CHAPTER 21 "TAXATION" OF THE ROANOKE COUNTY CODE, IN ORDER TO PROVIDE FOR UNIFORMITY IN ENFORCEMENT OF MEALS TAX ORDINANCES ACROSS THE COMMONWEALTH WHEREAS, the 2000 session of the General Assembly adopted HB 255 with the objective of requiring uniformity for imposition and collection of meals tax by localities throughout the Commonwealth; and, WHEREAS, the first reading of this ordinance was held on June 13, 2000, and the second reading and public hearing was held on June 27, 2000. BE IT ORDAINED by the Board of Supervisors of Roanoke County, as follows: 1. That the following sections of Article VII of Chapter 21 of the Roanoke County Code be amended and reenacted as follows: ARTICLE VII. TAX ON FOOD AND BEVERAGES Sec. 21-150. Definitions. The following words and phrases, when used in this article, shall have, for purposes of this article, the following respective meanings except where the context clearly indicates a different meaning: .:..::.:.. (a) ~C`ater::>:The:<::furxustun, :::~f:::>food>>::~aevsx~a es ::<::Qr:::>bc~t~i:::;bn:;::~h~:>:::.rem~€s~~::>::bf 1 Fi :;:! L:?}::::::::iii}i::iiii:~:'yi!:~L<:<.)/v~:v~5::yf::: ::iji:is'i::~:::::::i::::t:i?i::::'««<: ~'(^'i:' ~':.':;:;:;:;:j;:;:i;:;i:;>%<!t;i:;:;:}}}1:~~:v ... ' ; < ~I::4'~~~ 1 ~ ~'~'SJAY~ ~~:h .h ~~ ~f th~:z~v~x~ue. ~~ partnership or any group of individuals acting as a unit. (h) Purchaser: Any person who purchases food in or from a restaurant or from a caterer. ,~ (i) Seller: Any person who sells food in or from a r~statn°ant or as a caterer. (j) Treasurer: The treasurer of the County of Roanoke and any of hiss duly authorized deputies, assistants, employees or agents Sec. 21-151. Levy of tax; amount. 3 '~' . In the computation of this tax any fraction of one-half cent or more shall be treated as one cent. Sec 21-152. Payment and collection of tax. Every s with respect to which ........................... ............................ ........................... ............................ a tax is levied under this article shall collect the amount of the tax imposed under this article at the time payment for food by the seller who shall pay the taxes collected to the County as provided in this article. Taxes collected by the seller shall be held in trust by the seller ..................... ..................... ..................... ..................... ~t until remitted to the county. **~* Sec. 21-154. Report of taxes collected; remittance; preservation of records. the amount charged the purchaser for each such purchase, the date thereof, the taxes collected thereon and the amount of tax 4 ~i required to be collected by this article. The Commissioner shall have the power to examine such records at reasonable times and without unreasonable interference with ................................... ................................... ................................... ................................... ................................... the business of 3 the-s~ii~r, for the purpose of administering and enforcing the provisions of this article, and to make copies of all or any parts thereof. **** Sec. 21-156. Tips and service charges. Where a purchaser provides a tip +~ 3~ °"` ~`'° for an employee of a seller, and the amount of the tip is wholly in the discretion of the purchaser, the tip'.:' cat`''.''' ~~~~~ is not subject to the tax imposed by this article, whether paid in cash to the employee or added to the bill and charged to the purchaser's account, provided in the latter case, ......................... ......................... ......................... ......................... ......................... the full amount of the ti ~ ' p ;' ~~~~ is turned over to the employee by the seller. .......................... .......................... .......................... .......................... An amount or percent, whether designated as a tip':>>i; : or service charge, ........................................................ ........................................................ ........................................................ ........................................................ that is added to the price of the ~`~ae3an~I`b~ver~ <'e~ rrreal by the seller, and required to ......................................................... ........................................................ ......................................................... be paid by the purchaser, is a part of the selling price of the f~~>`zt~fe~ > o' meal and is subject to the tax imposed by this article. ~~** .................................. ................................... .................................. ................................... Sec. 21-163. >erial,~c~r:violations of article. 5 FI :rrus~ernea~:the:arnount:oftax.:la~ful~ as~~ssed.u.~:connectic~n:th ............................................................................................... ............................................................................................... ............................................................................................... ............................................................................................... ' <fl~ala`:s<1<~~derr~ea~r (b) rnrfl~~.1I...fa~ls:ta~ollect:or.truthf .~ .~~c4unt.f+~r..or a :.~v~e~ ;::;::: <::;: <:::»::>::>::>;::::>;::>::;::: <:;::: ~v~.llfix~~ ra~~~ vrattern st ode su~h.tax o~...a t (c) {i~ Conviction of such violation shall not relieve any person from the payment, collection or remittance of the taxes provided for in this article. Any agreement by any person to pay the taxes provided for in this article by a series of installment payments shall not relieve any person of criminal liability for violation of this article until the full amount of taxes agreed to be paid by such person is received by the treasurer of Roanoke County. Each failure, refusal, neglect or violation, and each day's continuance thereof, shall constitute a separate offense. Sec. 21-164. Exemptions. ..... ~e<#< .......................................................................................................................................................................................................... ........................................................................................................................................................................................................... .......................................................................................................................................................................................................... ........................................................................................................................................................................................................... f~~lern, °~texns.~vhan served::excl~slvel ::::for ofd::: ~err~xs~s>:~a~su~'i: c~z~ >< << to ;::- re ~~ ~ ::: > . <.::::>:::.: c ~ ~ : ~ .... Fot~d> s`old::a€n::I~ulk..<~`or>the ~uxx>as~s>.of<:t~.s ::tnov~~sr~* a :hulk ::sale 6 F- ............................................................................................................................................................................................ ........................................................................................................................................................................................... ........................................................................................................................................................................................... . ........................................................................................................................................................................................... fievera es: This...s~bsectton.shall:;riot`~:ffa~t>"`rov~sor~'~et ford»n ....................................................................................................................................... ....................................................................................................................................... ....................................................................................................................................... ...................................................................................................................................... . s" ' °aza ....:, <hs>~d :~'< ~ ::arid: 'exezn:::belcaw,< r ~, ..:. orti~n.. or . ~~ct on thereir::~~s~ aced`:'>~s<:a ~'he t~earn osed hereaxxde~'sha11 notb`e Ievledcarithe.follown ux`chss ............................................................. .............................................................. ............................................................. .............................................................. "> ~drit b~~ 's 1 Food e era s~ famished by food establishments` to employees as part of their compensation when no charge is made to the employee. (2) {~) Food arid':?~~uefa'' ;es sold by nartprefit day care centers, public or private elementary or secondary schools or food sold by any 7 F_i college or university to its students or employees. (3) {c~ Food a.Aid:bexrer~ es for use or consumption ~nd;~nrhi~h>>: aid ................................ ................................ ................................ #~x~atcti,~,by the Commonwealth, any political subdivision of the Commonwealth or the United States. (4) {d~ Food a' d«I~'> °` ;' ~! furnished by a hospital, medical clinic, convalescent home, nursing home, home for the aged, infirm, rn .............................................................................................................................................. ............................................................................................................................................... .............................................................................................................................................. ............................................................................................................................................... handicapped`>bt~redutirQ'~n' z~xcofa:~::::add~:e~s::>:o~::::ac~h~la€~~> or other extended care facility to patients or residents thereof (5) {e~j Food andbo~rs~ac es furnished by a "':r~1~~ or ri~ate non-profit .......................................................................................................................... .......................................................................................................................... .......................................................................................................................... .......................................................................................................................... charitable or anizationore~ta~alisl~n~nt'~sr>~`°"`atestl~shment g ................ ................. ................ ................. ................ elderly, infirm, handicapped or needy person in their homes or at central locations. (6) {f) Food and_,lae~r~ra~~ sold ~'.i~s«:,:,::.r><~~i~zzda<> ;gar . - ofit educational b a non r z ~ u 1~ v p , ........................................................................... ........................................................................... ........................................................................... ........................................................................... ........................................................................... charitable or benevolent organization > `1aatCh' cox t~'"> ot~~>b~! .<on ............................................................... ............................................................... ............................................................... ............................................................... ............................................................... ' as afund-raising activity <e `>'~dss "r+~ceeds Fbad~rid be~rera es ~dld thrdu h ~rendiri rr~~clunes (8) {~j Any other sale of food which is exempt from taxation under the Virginia Retail Sales and Use Tax Act, or administrative rule and regulations issued pursuant thereto. ~~~* 2. That this ordinance shall be effective on and from July 1, 2000. 8 A ACTION NUMBER ITEM NUMBER ~-°~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2000 AGENDA ITEM: Ordinance authorizing quitclaim and release of access, water, sanitary sewer, public utilities and drainage easements within boundaries of South Concourse Drive located from the intersection of ValleyPark Drive to its cul-de-sac, the development of ValleyPointe in the Hollins Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: This is the first reading of the proposed ordinance to authorize quitclaim and release of the access, water, sanitary sewer, public utility and drainage easements within the boundaries of South Concourse Drive and located from the intersection of ValleyPark Drive to its cul-de-sac, the development of ValleyPointe. In the process of the development of ValleyPointe, access, water, sanitary sewer, public utility and drainage easements were created to fulfill the state and local requirements of the site development. The easements that were created and are within the boundaries of South Concourse Drive and located from the intersection of ValleyPark Drive to its cul-de-sac, the development of ValleyPointe and upon an easement plat recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia, are; 20-ft. private access and utilities easement, P.B. 10, Pg. 149, 20-ft. drainage easement, P.B. 10, Pg. 149, 20-ft. sanitary sewer and water easement, P.B. 10, Pg. 149, variable width drainage easement, P.B. 12, Pg. 33, 15' water easement and P.U.E., P.B. 18, Pg. 97. 1 ,. F-a In order for South Concourse Drive to be accepted into the State Secondary Road System, the Virginia Department of Transportation (VDOT) requires that the right-of- way be free and clear of any third party rights or encumbrances. The quitclaim and release of the subject portion of the access, water, sanitary sewer, public utility and drainage easements to the Commonwealth of Virginia would be subject to VDOT issuing a permit for such facilities and the condition that the facilities located within the 50-foot right-of-way, from the intersection of ValleyPark Drive to its cul-de-sac, may continue to occupy the street in the existing condition and location. The release would be for as long as the subject section of South Concourse Drive is used as part of the public street or highway system. However, said easements would not be vacated by the Board and would revert to the County in the event of abandonment of the street or highway. The Utility Department is in agreement with this request. (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for quitclaims and release of the access, water, sanitary sewer, public utility and drainage easements within the boundaries of South Concourse Drive from the intersection of Valley Park Drive to its cul-de-sac, the development of ValleyPointe. (2) Decline to adopt the proposed ordinance, which would result in South Concourse Drive remaining a private road. Roanoke County staff recommends that the Board of Supervisors adopt the proposed ordinance as provided in Alternative 1. APPROVED BY: Department of Community Development Elmer C. Hodge County Administrator 2 Fa Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: pc: Vickie Huffman, Assistant County Attorney Gary Robertson, Director, Utility Department VOTE Church Johnson McNamara Minnix Nickens No Yes Abs 3 . r o Sl'S~.tea~ oR.~ . • Qp~'~ ~(tOANQKE COUNTY ~ .. . /.- N acPo tay~•50• tF 5+~1 .~ /~ " ROKNOKE ~ ~. Cott _ VI CINI T ~ 1f~AI'~ • hEW TRAC~'• 1D1-2 i 'oi-~- lo~.~,o sy. Ft. ~ - I ,or,-- 2.aos Ac. ..._. ~ t -,.1 i~EW TRACT 1D1-1 .. -:. ,, _ } ~ ~ - -<- . _ ~ 30.131 Sq. Ft. ~ - ,.~~ ~ 0..692 Ac, ~ ~ ,~.~Tll ~ .~ - ~ _ ~ BOUT ~` ~ ---.b.;`% Ct • ~ / ~ ~ _ - ~ CONCH -~ ~ 1 .~ ``1 EXIST. 15' W.E . & P.U.E. ~ ~ • EX15T. 'D.E. ~' ~ ~~ P.B. 18, PG. 97 ,. ~ ~ P, B. t 2, ~ ~ o, • PC. 33 ~ ~' ~ Q • Ex~Sr - J .~* cgg pR~~ ~ / C, y ~ -1 to P ~ qr ~ r 4y' Li PC ~4 Y 8 10, ~G. Q. . ~ '~ ~~ .. 9 A~ F . PROPOSED ACCESS, WATER, SANITARY SEWER ,PUBLIC UTILITY AND DRAINAGE EASEMENTS TO BE VACATED ARE CROSS HATCHED ~ •• DESCRII'TION: Easements within the boundaries of South Concourse Drive and located from the intersection of Va1leyPark Drive to its cul-de-sac, the development of valleyPointe 20' Private Access and Utility Easement - P.B. 10, PG. 149 20' Drainage Easement - P.B. 10, PG. 149 20' Sanitary Sewer and Water Easement - P.B. 10, PG 149. Variable width Drainage Easement - P.B. 12, PG. 33 15' Water Easement and P.t~„E. - P.B. 18, PG. 97 RDANQKE COT1N~'Y DEPA~T.c~fE.NT flP C032'.b~UNITY D~'Y~.LO.P~kf.~`NT VALLEYPOINTE ACCESS, WATER, SANITARY SEWER, PUBLIC UTIL AND DRAINAGE EASEMENTS TO BE VACATED ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2000 ORDINANCE AUTHORIZING QUIT-CLAIM AND RELEASE OF PORTIONS OF A 20' PRIVATE ACCESS AND UTILITY EASEMENT, A 20' DRAINAGE EASEMENT, AND A 20' SANITARY SEWER AND WATER EASEMENT, ALL AS CREATED ON PLAT BOOK 10, PAGE 149, AND A VARIABLE WIDTH DRAINAGE EASEMENT CREATED ON PLAT BOOK 12, PAGE 33, AND A 15' WATER LINE EASEMENT AND PUBLIC UTILITY EASEMENT CREATED ON PLAT BOOK 18, PAGE 97, WITHIN THE BOUNDARIES OF SOUTH CONCOURSE DRIVE IN VALLEYPOINTE, SITUATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, in order for South Concourse Drive to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of--way be free and clear of any third party rights or encumbrances; and, WHEREAS, VDOT has requested quit-claim and release to the Commonwealth of Virginia of all existing easements within the boundaries of South Concourse Drive, namely the following: a portion of a " 20' PRIVATE ACCESS & UTILITY EASEMENT", a portion of a " 20' DRAINAGE EASEMENT" and a portion of a 20' "SANITARY SEWER & WATER EASEMENT", dedicated and shown on the `Plat Showing The Subdivision of Property (52.036 Ac.) Of Gestalt Properties, ...,' dated June 6, 1988, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 10, page 149; a portion of a variable width "NEW DRAINAGE EASEMENT" dedicated and shown on the `Plat Showing New Tracts 1D, lE, 1F, 3A, 3B, & 4A, ...,' dated September 12, 1989, and recorded in the aforesaid Clerk's Office in Plat Book 12, page 33; and a portion of a "NEw 15' W.L.E. &P.U.E." [water line easement and public utility easement] dedicated and shown on the `Plat Showing the Resubdivision ofTract 3D (10.644 Acres), Tract 1D1(2.473 Acres), and Tract 3E (5.955 Acres) Property of Liberty Property Development Corp....,' dated December 12, 1995, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 97; and, ~" - ` WHEREAS, it will serve the interests ofthe public to have South Concourse Drive accepted into the state secondary road system and the release, subject to the issuance of a permit and other conditions, will not interfere with other public services and is acceptable to the affected Roanoke County departments. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on June 13, 2000; and a second reading was held on June 27, 2000. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be released are hereby made available for other public uses by conveyance to the Commonwealth of Virginia for acceptance of South Concourse Drive into the state secondary road system by the Virginia Department of Transportation (VDOT). 3. That quit-claim and release to the Commonwealth of Virginia of the portions of the " 20' PRIVATE ACCESS & UTILITY EASEMENT", " 20' DRAINAGE EASEMENT", and 20' "SANITARY SEWER & WATER EASEMENT", dedicated or created by the above-described plat recorded in Plat Book 10, page 149, and the portion of the variable width "NEW DRAINAGE EASEMENT" dedicated by the above-described plat recorded in Plat Book 12, page 33, and the portion ofthe "NEw 15' W.L.E. & P.U.E." dedicated by the above-described plat recorded in Plat Book 18, page 97, within the boundaries of South Concourse Drive at Valleypointe as shown on Exhibit A, is hereby authorized, subject to the following conditions: 2 ~-a a. VDOT issuance of a permit for any or all private utilities, drainage lines or pipes, sanitary sewer lines or pipes, water lines or pipes, and public utility company lines or pipes and any related appurtenances or facilities. b. The facilities located within the 50-foot right-of--way for South Concourse Drive may continue to occupy the street or highway in the existing condition and location. c. The release would be for so long as the subject section of South Concourse Dirve is used as part of the public street or highway system. 4. That the subject public easements are not vacated hereby and shall revert to the County in the event of abandonment of the street or highway. 5. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. 3 "~ Item No. AT A REGULAR MEETING OF THE ROANOKE COUNTY, VIRGINIA BOARD OF SUPERVISORS, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ROANOKE COUNTY, VIRGINIA MEETING DATE: June 13, 2000 AGENDA ITEM: First Reading of Ordinance Extending the Current Franchise Agreement with Adelphia (Salem) Cable for Ninety Days ~~ COUNTY ADMINISTRATOR' S COMMENTS: ~.iy ~~~ ~~ur-~° ~~ BACKGROUND: In 1994, the County entered into an extension of its franchise agreement with Adelphia (formerly known as Salem) Cable, in order to make the term coincide with Adelphia's agreement with the City of Salem. The franchise agreements both terminated this year, allowing Roanoke County and Salem to negotiate a new agreement together, as the County, the City of Roanoke and the Town of Vinton have done with Cox Communications. On September 28, 1999, the Board of Supervisors appointed a negotiating team to work with the County Attorney's office and the City of Salem in reaching a new franchise agreement. This negotiating team has met to discuss those issues which should be addressed in the new agreement, but neither the City of Salem nor Roanoke County has reached final agreement with Adelphia. Therefore, since the current agreement with the previous ninety day extensions granted on January 11, 2000,and March 28, 2000 is set to expire on July 1, 2000, an extension must be approved so that negotiations can be successfully completed. SUMMARY OF INFORMATION: The cable franchise in the Glenvar and Masons Cove area of Roanoke County was originally held by Salem Cable, which was owned by Booth Communications. Booth was purchased by the Adelphia system in April, 1997, and this Board approved a transfer of the franchise to Adelphia at that time. The Board of Supervisors has appointed a cable television committee to deal with franchise issues with Adelphia. The committee consists of a representative from the Roanoke Valley Cable Television Committee (Dr. Harry Nickens), the supervisor from the Catawba district (Butch Church), a representative from the school system (Dr. Jane James), the staff person overseeing the cable television operations (Anne Marie Green) and a citizen representative (James Dickey). During the negotiations for the extension of the franchise, Booth provided a capital grant of $40,000 to the County, free basic cable service to government and school facilities, and an interconnect with the Cox system to allow RVTV to cablecast on Channel 3 in the Booth system. Both Booth and Adelphia have provided a high quality of service to Roanoke County residents, and staffhas received very few complaints about the cable provider. The cost to residents is comparable to that of Cox customers, and the channel selection is almost identical. Adelphia is currently working on expanding F3 its service into the field of Internet service, which should be available to its customers in the near future. The franchise agreements in both localities were to expire on October 4, 1999, and were extended for ninety days until January 2, 2000, and again for additional ninety day periods until July 1, 2000. In addition to the preliminary staff discussions between the local governments and with Adelphia, there has been one meeting of the negotiating committee with the local general manager of Adelphia, Mr. Carruth. At this time, the City of Salem is close to reaching final agreement with Adelphia on the terms of their franchise renewal and anticipates completing that renewal process by the end of July. Therefore, formal negotiations have not been completed between Roanoke County and Adelphia. An ordinance approving the extension of the franchise agreement is attached to this Board Report. FISCAL IMPACT: None anticipated at this time. The County may receive a capital grant from Adelphia, which will provide funding for cable or Internet related equipment. STAFF RECOMMENDATION: Staff recommends that the Board approve the attached ordinance, extending the current franchise agreement by ninety days. Respectfully submitted, ~.. B. benshain Elmer C. Hodge Assistant County Attorney County Administrator ACTION No Yes Abs Approved Denied Received Referred to ()Motion by: O Church Johnson _ McNamara Minnix _ Nickens 2 F- 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2000 ORDINANCE EXTENDING THE FRANCHISE OF BLACKSBURG/SALEM CABLEVISION ,INC. D/B/A SALEM CABLE TV TO OPERATE A CABLE TELEVISION SYSTEM IN ROANOKE COUNTY FOR A PERIOD OF 90 DAYS WHEREAS, Blacksburg/Salem Cablevision, d/b/a Salem Cable TV, a wholly owned subsidiary of Adelphia Communications Corporation, currently holds a franchise granted by the Board of Supervisors of Roanoke County, Virginia, to operate a cable television system within portions of Roanoke County which franchise expired on October 4, 1999, and was extended for a period of ninety (90) days by action of the Board of Supervisors on September 28, 1999, and for additional ninety (90) day periods by action of the Board on January 11, 2000 and March 28, 2000; and WHEREAS, negotiations are currently under way between Blacksburg/Salem Cablevision, Inc., d/b/a Salem Cable TV, and the County of Roanoke for the renewal of this franchise agreement, which negotiations may not be concluded sufficiently prior to such date to permit adoption of a new franchise agreement by the Board of Supervisors of the County of Roanoke prior to the expiration of the current franchise agreement on or about July 1, 2000; and WHEREAS, Blacksburg/Salem Cablevision, Inc., d/b/a Salem Cable TV, is prohibited by federal law from operating a cable television system within any jurisdiction without a franchise agreement or extension as defined by federal law; and WHEREAS, the first reading of this ordinance was held on June 13, 2000, and the second reading of this ordinance was held on June 27, 2000. F3 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That in order to permit Blacksburg/Salem Cablevision, Inc., d/b/a Salem Cable TV, to continue to operate a cable television franchise within the territorial limits of Roanoke County, Virginia, after July 1, 2000, and to prevent any interruption of cable television services to customers of Salem Cable TV, the franchise of Blacksburg/ Salem Cablevision, Inc., d/b/a Salem Cable TV, for the operation of a cable television system within Roanoke County, Virginia, is hereby extended for a period of ninety (90) days beginning at 12:00, midnight, on July 1, 2000, under the same terms and conditions as contained in the existing franchise agreement originally granted by the Board of Supervisors of Roanoke County, Virginia, to Booth American Company, d/b/a Salem Cable TV, in October, 1994, and subsequently transferred to Blacksburg/Salem Cablevision, Inc., d/b/a Salem Cable TV, as of April, 1997. 2. This ordinance shall be in full force and effect from its passage. 2 i ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2000 ORDINANCE 061300-6 APPROPRIATING FUNDS FOR THE 2000-01 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on May 9,2000 concerning the adoption of the annual budget for Roanoke County for fiscal year 2000-01; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 23, 2000, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 23, 2000, and the second reading of this ordinance was held on June 13, 2000, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2000, and ending June 30, 2001, for the functions and purposes indicated: 1 Revenues: General Fund: General Government $ 112,151,025 Comprehensive Services 1,817,115 E-911 Maintenance 800,000 Law Library 41,975 Recreation Fee Class 983,248 Internal Services 2,218,629 County Garage 1,262,126 Total General Fund $ 119,274,118 Debt Service Fund $ 11,253,882 Capital Projects Fund $ 4,046,925 Internal Service Fund -Risk Management $ 899,070 Water Fund $ 11,852,589 Beginning Balance 3,142,680 14,995,269 Sewer Fund $ 7,942,507 Beginning Balance 4,273,335 12,215,842 School Funds: Operating Cafeteria Capital Grant Textbook Total School Fund Total All Funds $ 95,277,499 3,600,000 549,215 2,967,972 852,360 $ 103,247,046 $ 265,932,152 ~_ i 06/08/2000 + m:\finance\budget\book-wk\^ ~_i Expenditures: General Government: General Administration Board of Supervisors $ 250,921 County Administrator 202,089 Community Relations 190,172 Asst. Co. Administrators 270,240 Human Resources 418,513 County Attorney 367,231 Economic Development 815,931 Total General Administration $ 2,515,097 Constitutional Officers Treasurer $ 653,030 Commonwealth Attorney 572,054 Victim/Witness 31,210 Commissioner of the Revenue 639,845 Clerk of the Circuit Court 765,124 Sheriffs Office 1,293,915 Care & Confinement of Prisoners 3,479,565 Total Constitutional Officers $ 7,434,743 Judicial Administration Circuit Court $ 133,068 General District Court 40,478 Magistrate 1,655 J & DR Court 13,429 Court Service Unit 597,885 Total Judicial Administration $ 786,515 Management Services Real Estate Assessments $ 758,817 Financial Planning 795,368 Public Transportation 105,200 Management and Budget 140,684 Procurement Services 345,711 Total Management Services $ 2,145,780 06/08/2000 + m:\finance\budget\book-wk\^ ~i Public Safety Police $ 6,451,928 Fire and Rescue 4,999,972 Total Public Safety $ 11,451,900 Community Services General Services $ 210,102 Solid Waste 3,780,064 Community Development 2,965,757 Building Maintenance 1,496,631 Total Community Services $ 8,452,554 Human Services Grounds Maintenance $ 1,461,480 Parks and Recreation 1,534,999 Public Health 450,484 Social Services 4,778,732 Contributions-Human Service, Cultural, Tourism 397,403 Library 1,945,119 VPI Extension 87,844 Elections 206,579 Total Human Services $ 10,862,640 Non-Departmental Employee Benefits $ 1,615,664 Miscellaneous 620,000 Internal Service Charges 1,951,137 Total Non-Departmental $ 4,186,801 06/08/2000 + m:\finance\budget\book-wk\^ ~- i Transfers to Other Funds Transfer to Debt -General & Schools Transfer to Capital Transfer to Schools Transfer to Schools -Future. Operations Transfer to Schools -Dental Insurance Transfer to Internal Services Transfer to Comprehensive Services Transfer to County Garage Total Transfers to Other Funds Unappropriated Balance Board Contingency Total General Government Comprehensive Services E-911 Maintenance Law Library Recreation Fee Class Internal Services Management Information Systems Communications Total Internal Services County Garage Total General Fund $ 8,411,807 1,965,201 48,950,492 1,500,000 347,299 899,070 879,000 1,262,126 $ 64,214,995 100,000 $ 112,151,025 $ 1,817,115 $ 800,000 $ 41,975 $ 983,248 $ 1,558,570 660,059 $ 2,218,629 $ 1,262,126 $ 119,274,118 06/08/2000 + m:\finance\budget\book-wk\^ G-I Debt Service Fund $ 11,253,882 Capital Projects Fund $ 4,046,925 Internal Services Fund -Risk Management $ 899,070 Water Fund $ 12,371,556 Unappropriated Balance 2,623,713 14,995,269 Sewer Fund $ 9,908,053 Unappropriated Balance 2,307,789 12,215,842 School Funds Operating $ 95,277,499 Cafeteria 3,600,000 Capital 549,215 Grant 2,967,972 Text Book 852,360 Total School Funds $ 103,247,046 Total All Funds $ 265,932,152 In addition to the above revenues and expenditures, the following beginning balance will be appropriated to the Unappropriated Balance of the respective fund: General Fund $ 7,400,000 Capital Fund 320,000 Future School Capital Fund 7,380,000 06/08/2000 + m:\finance\budget\book-wk\^ 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 2000, are re-appropriated to the 2000-01 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 2000, and appropriations in the 2000- 01 budget. 5. That all school fund appropriations remaining at the end of the 1999-00 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 2000-01. 6. Utility Fund appropriations include a transfer for repayment of the outstanding balance owed to the Water Fund by the Sewer Fund for construction projects approved in FY95-96 7. That all General Fund appropriations remaining unexpended at the end of the 1999-00 fiscal year not lapse but shall be re-appropriated as follows: a) 40% of these unexpended appropriations shall be transferred to the unappropriated Capital Fund Balance; 7 b) 60% of these unexpended appropriations shall be re-appropriated to the same department for expenditure in fiscal year 2000-01 as provided by Resolution 042396-5. 8. Revenues collected for FY99-00 that exceed revenue appropriations for the year shall be re-appropriated for specific capital expenditures as follows: Building Upgrade for Fire & Rescue $500,000 Financial System Upgrade 100,000 GASB 34 -Restructure Financial Reporting 50,000 VA Western Comm. College -Site Preparation** 32,267 Treasurer -Investment Tracking Software 41.000 Total $723,267 **1/3 funding for 3 years On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File W. Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance John M. Chambliss, Jr., Assistant Administrator Dan O'Donnell, Assistant Administrator Paul M. 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Q N E m m ~ Q ~ ~ ~ W -~ v1 > > > w > > v m !n v1 v o m ~ ~ v E E E v E E m °- `m `m '~ ~ c m ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 2~ E x m _ ~ Y m o 0 0 0 0 0 0 ~ o t r m o m a co o ~- 0 0 0 0 0 0 = = o m m = 5 > j a !n U U U v1 U U iL a cn rn U U C7 :~ ~ w~ v1 'u. a s a U U i1. ~ U o_ (7 ~ i~ a 0 0 0 0 0 0 0 0 N Imp N Vmi N N N b C C C C C C C C a a ~. a a a a ~i E E E E E E E E a a o a a a o a a a a a a a a a o a o a o a Q a a a a o a c n a a o 0 E E E V E E E V E E E E E E E E E V E V E V E E E E E E U E E E E E U U m m m > m m m ~ m m m m m m m m m -~ m a m a m m m m m m~ m m m m m a a x x x °- x x x °- x x x x x x x x x o- x °- x °- x x x x x x °- x x x x x °- o- m m m E m m m E m m m m m m m m m E m E m E m m m m m m E m m m m m E E C C C m C C C m C C C C C C C C C m C m C m C C C C C C m C C C C C m m O O O X O O O X O O O O O O O O O X O X O X O O O O O O X O O O O O X X Z Z Z W Z Z Z W Z Z Z Z Z Z Z Z Z W Z W Z W Z Z Z Z Z Z W Z Z Z Z Z W W N N ~o o °, °~ = a°i ~ a`1 c _ _ U_ m m u1 ma n m - > ~ _ m `o N Y c w '~ r m 0 ° rn ~ ~ _m E = E c m O m m !q m Z ~ c ° O m U ,n N m Z E c ~ ~ E 1L m ~ m m O tmn ° rn ~ m E N .~ '~ m c to °_ .E c ? m`o v~ o ~ o V m m _U 'C V w D ~_ ~ U ~ Y = C f0 C ~ ~ O IL = m 'V W N = f0 ~ O O- ° Z '= m '= J U m U = m ° ~ m V j N V (~ O N = U N U ~ U d N ~1 C m m m ~ ~ ~ 'C ~ __ ~j .m-~ E C ~ C m H O ~ m O W d F- m m Y 6. 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ITEM NUMBER C.3 - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2000 AGENDA ITEM: Second Reading of the Fiscal Year 2000-01 Budget Appropriation Ordinance. COUNTY ADMINISTRATOR'S COMMENTS: o~ U SUMMARY OF INFORMATION: The 2000-01 fiscal year budget was presented to the Board of Supervisors on April 25, 2000 and adopted by the Board on May 23`d. The First Reading of the Appropriation Ordinance was also held at that time. The action before you today is to approve the Second Reading of the Ordinance and the Classification and Pay Plan, which are attached. Since the First Reading, the Ordinance has been increased by $291,321 to include additional revenue from the State Compensation Board for the Sheriff's Office. The Compensation Board provided eight emergency funded positions for the current year and have authorized ten for next year plus one new LIDS position. Since these are approved by the State for one year at a time, we do not include the positions or funds in the budget process until we are notified that they have been renewed. We received that notification in the past few days and are amending the Budget and Ordinance by that amount. At the last meeting, Mr. Johnson asked us to report the official County vehicle count. The Board has not authorized additional vehicles during the budget process so the number next year will remain at the current level of 430. Mr. Johnson also asked us to provide information on the number offull-time County employees. The attached Classification includes 760 positions, which represents an increase of four over the beQinning of the current fiscal year. It is actually an increase of one, the State funded LIDS position, since the Board approved the other three positions during the current yearforthe Utility Department as a result of the water agreement with Roanoke City. The Appropriation Ordinance discloses all significant financial resources available to fund County operations and includes Projected Fund Balances as we have in previous years. The total County budget is $ 265,932,152, which includes all interFund and intrafund transfers. The budget net of transfers is $191,104,106. ~-i STAFF RECOMMENDATION: The format of the Appropriation Ordinance conforms with the reporting basis used at year-end in the Comprehensive Annual Financial Report. This presentation allows the same level of budget comparison as is required by Generally Accepted Accounting Principles for financial reporting purposes. This format will also consistently apply the appropriation on a fund basis for County Funds as has been used to appropriate School Funds in the past. Staff recommends approval of the second reading of the 2000-01 fiscal year Budget Appropriation Ordinance. Staff also recommends approval of the attached Classification Plan for fiscal year 2000-01. Respectfully s bmitted, ~~ W. Brent Robertson Budget Director Approved by, Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Church _ _ _ Received () Johnson _ _ _ Referred () McNamara _ _ _ To () Minnix _ _ _ Nickens (~~1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, June 13, 2000 ORDINANCE APPROPRIATING FUNDS FOR THE 2000-01 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on May 9,2000 concerning the adoption of the annual budget for Roanoke County for fiscal year 2000-01; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 23, 2000, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 23, 2000, and the second reading of this ordinance was held on June 13, 2000, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2000, and ending June 30, 2001, for the functions and purposes indicated: . ~-- i 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 2000, are re-appropriated to the 2000-01 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 2000, and appropriations in the 2000-01 budget. 5. That all school fund appropriations remaining at the end of the 1999-00 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 2000-01. 6. Utility Fund appropriations include a transfer for repayment of the outstanding balance owed to the Water Fund by the Sewer Fund for construction projects approved in FY95-96 G-~ 7. That all General Fund appropriations remaining unexpended at the end of the 1999-00 fiscal year not lapse but shall be re-appropriated as follows: a) 40% of these unexpended appropriations shall be transferred to the unappropriated Capital Fund Balance; b) 60% of these unexpended appropriations shall be re-appropriated to the same department for expenditure in fiscal year 2000-01 as provided by Resolution 042396-5. 8. Revenues collected for FY99-00 that exceed revenue appropriations for the year shall be re-appropriated for specific capital expenditures as follows: Building Upgrades for Fire & Rescue Financial System Upgrade GASB 34 -Restructure Financial Reporting VA Western Comm. College -Site Preparation** Treasurer -Investment Tracking Software Total $500,000 100,000 50,000 32,267 41,000 $723,267 ** 1/3 funding for 3 years i~ r ?~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2000 ORDINANCE 061300-7 TO INCREASE THE SALARIES OF THE MEM- BERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $12,172.09 by Ordinance 052799-12 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading and public hearing on this ordinance was held on May 23, 2000; the second reading was held on June 13, 2000. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 4% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of i r the 1950 Code of Virginia, as amended. The new annual salaries shall be $12,658.97 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 2000. On motion of Supervisor Johnson to adopt the ordinance increasing salaries by 4% to $12,658.97, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance Joe Sgroi, Director, Human Resources 2 ACTION NO. ITEM NO. ~ ` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2000 AGENDA ITEM: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In May of 1999, the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter require that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5%) percent inflation factor. SUMMARY OF INFORMATION: The first reading and public hearing of this proposed ordinance was held on May 23, 2000; the second reading is scheduled for June 13, 2000. The current salary for Board members is $12,172.09. There is an additional annual compensation for the Chairman of the Board at $1,800 and for the Vice-Chairman at $1,200. This ordinance increases salaries by 4%. FISCAL IMPACTS: A 4% increase would cost $2,434.40 ($486.88 each). The new salary for each Board member would be $12,658.97. U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd l?-~ pectfully submitted, Paul M. Mahoney County Attorney No Yes Abs Approved () Motion by Church Denied () Johnson Received () McNamara Referred () Minnix to Nickens U:\WPDOCS\AGENDA\GENERAL\bofa salary increase.wpd ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2000 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $12,172.09 by Ordinance 052799-12 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading and public hearing on this ordinance was held on May 23, 2000; the second reading was held on June 13, 2000. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 4% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $12,658.97 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice- chairman of the Board will receive an additional sum of $1,200. U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd ~1 This ordinance shall take effect on July 1, 2000. U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2000 ORDINANCE 061300-8 AUTHORIZING THE GRANTING OF AN EASEMENT TO JAMES LESLIE DUGGER AND MELVIE HARKLEROAD DUGGER IN CONNECTION WITH THEIR USE OF A PORTION OF COUNTY TANK LOT NO. 3 LOCATED AT 5417 SCOUT CIRCLE (ROUTE 1240) IN CHEROKEE HILLS WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of a parcel of land located in Cherokee Hills at 5417 Scout Circle (Route 1240) known as County Tank & Well Lot No. 3 (Tax Map No. 54.04-6-41); and WHEREAS, James Leslie Dugger and Melvie Harkleroad Dugger currently own an adjoining parcel of land located at 5409 Scout Circle (Lot 2, Block 9, Section 1, Cherokee Hills, Tax Map No. 54.04-6-40); and WHEREAS, the buggers need to acquire an easement approximately 12' wide and 50' long for use as a driveway as shown on a survey prepared by Balzer and Associates, Inc. dated June 26, 1986, attached hereto; and WHEREAS, the proposed easement does not conflict with the present or proposed County use of Tank Lot No. 3; and WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the granting of this easement was held on May 23, 2000; and a second reading and public hearing was held on June 13, 2000. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject easement area does not conflict with other public uses and is hereby 1 declared to be surplus; and 2. That conveyance to James Leslie Dugger and Melvie Harkleroad Dugger of a driveway easement approximately 12 feet wide and 50 feet long upon, over, and across a portion of County Tank & Well Lot No. 3 located at 5417 Scout Circle as shown on a "Survey for James Leslie Dugger and Melvie Harkleroad Dugger, 5409 Scout Circle, Lot 2, Block 9, Section 1, Cherokee Hills, Roanoke County, Virginia, Surveyed June 26, 1986" by Balzer & Associates, Inc., attached hereto, is authorized. 3. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as may be necessary to accomplish the granting of this easement, all of which shall be on form approved by the County Attorney. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: .~- Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development John W. Birckhead, Director, Real Estate Valuation 2 ~I • C7 NC`N tJR fCR•MtIl1.Y AMAI~{Df~ GLP+A1'~ , ~~ ~ 3 q ~ `' N 4a•51'o0' E --~ ro9.lto >r ~ ~' -• p -' 1 ~ r ~~ ~`` ~ -~ ~, 0( -~1 ~.~~ ~ ~ V Y~Nx wELt Loy ,~ o v. 3 a ~ L0~ 2 r.: ;. ° 0.'02 AGR~. 7 z • f--, . I - ~ 1 ~ ~ E ~ t -• SSy- tflAMR ~ ti - -j by.5a' i ~ ~ fi ~ Zo' t-eet~s ~s>~~ ~ ',~~, ~ L07 ~ ~ } tusl.tc U'tt~t'C11 i r ~ + ~ ~ ` - ~ t M I Z - ' ~ ~ ` - _. ~ -+_= 5 'AZ's 1'04" ~fV 150.00' I.FCEr1D $tJRVEtED PROPERTY LIAlE , .....- DEED LZNE O ~ ~-----~- FfliCE LI2iE oi ---OyQ;~AD ELECTRIC SEIADING DENOTES CO~tCREIE lIC1i8S gam; "$f.~C i'193 PACE ~ i556 Pi1-7' HOOK 9 PAGE 54 . TAX HO.. 54.Ora-6-40. PftOPE~ ~' IN ANY BIID FZOOD ~auRn ~. . PROSE ~SFRYKD BY ~ IIHDF.RGi~OI]t3D PHILIP W. t~r5(ER Ci.Atli~~e 139 ~~8 ___ 777777 1 ~~_~ +~Ct J ~~ r ~ r, p E ~` I ~' ~ o O. ~~~ 1 M .3~, ' ,~- r 30 MIN.6L04.LiNE ~15 ft3~L1C U~'4LRY tsM'T. (P. U. E.} tc~. ~.Z' ~to s~-'~ Cri2ROKL>: K1LL5 DE1. SCALE ~ 1~ ` 3Q~ $UR{TEY FOR JAMES LESLIE DUGG~R MELVIE HARKLEAOA~D 'RUGGER 54CA SLDUC CIRCLE Il7T 2 HLDGl(9 SECTION 2 p~OKE ~[IlTIY VIRGINIA ~~, S'JRVE'YID JUNE 26, 1986 ~ ,~Og ~~ 60497 W 1 ~"~+ ~q~o SUR`l~~0~ ,art es~CIATFS. INC.. 16 5. CDL1~E AVF1~lUE d S L~~ VIRGIF2L1 24153 ~'~~~ ~_ ~ ~~ Action No. Item No. ,'"" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2000 AGENDA ITEM: Ordinance authorizing the granting of an easement to James Leslie Dugger and Melvie Harkleroad Dugger in connection with their use of a portion of County Tank Lot No. 3 located at 5417 Scout Circle (Route 1240) in Cherokee Hills COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: James Leslie Dugger and Melvie Harkleroad Dugger own property located at 5409 Scout Circle (Lot 2, Block 9, Section 1, Cherokee Hills). Adjacent to their property is County Tank and Well Lot No. 3. The buggers have requested an easement for their driveway which is approximately 12 feet wide and extends approximately 50 feet onto County Tank Lot No. 3 as shown on a plat of survey for the Duggers prepared by Balzer and Associates, Inc. and dated June 26, 1986. The well on County Tank Lot No. 3 is no longer in use, therefore, the Utility Department has no objection to this easement request. The first reading on this matter is scheduled for May 23, 2000; and the second reading and public hearing is scheduled for June 13. Mr. Dugger has contacted this office requesting the conveyance of this easement as an accommodation to him to assist in the sale of his property (see attached letter). have had no discussions with Mr. Dugger concerning consideration, if any, to be paid for the conveyance of this easement across public property. Foryour background information, you will recall that the County offers private property owners 40% of fair market value for underground utility easements. Mr. Dugger has agreed to pay the costs of public notice legal advertising. If the Board seeks the payment of consideration for this easement, then these proceeds would be deposited in the Utility Fund and the attached ordinance amended accordingly. FISCAL IMPACTS: None. STAFF RECOMMENDATION: Staff recommends the adoption of the attached ordinance. Respectfully submitted: Paul M. Mahone County Attorney µ- i Action Vote No Yes Abs Approved () Motion by Church Denied () Johnson Received () McNamara Referred () Minnix to Nickens U: \W PDOCS\AGENDA\REALEST\DUGGER-EST.RPT.wpd May 16, 2000 11 Please see attached survey of my property located at 5409 Scout Circle, Salem, VA. As shown in the survey my driveway overlaps on the Tank & Well lot owned by the counry, The survey is not an exact representation but is approxunately correct. The driveway is shown as gravel, but has been paved. I had verbal permission from the previous owner before this was completed. The driveway overlaps approximately 10 feet. Z am requesting an easement be granted for my driveway to remain in this location. IVIy intentions are to place my property for sale by the end of the month. T would like to get this matter cleared so the eventual owner would have no problems. anks ;.~~- es L. Dogger X409 Scout Circle Salem, VA 24133 Home - 380-3037 Work - 3$7-$994 • • .~ rya i ~ e~^ N6W OR fORMtA1wY AMA1~iDl~ GL~.AX , ~+ E 1 ~ N 42'5l'00" E -~ b9.ile ~ 9 .~ ~ ..r .~ `' ~. N 4 , ~ ~~~ N o~~ ~~` 1 ~ ~ ~y . 3 `---`~` TANK ~ W ELL LO'T ,V O s. 3 TV I~OT ,L " 7 ° 0.402 AGREE ~ z r - -t w.,~,., i i ~ ` 1 ~ i 1 ~ 1• Sjy' f0.AME f ~ ~ • - --r b 4.5'0 ~ ~ n 1 A i ~ ta' AectSS Esw1~` 1 - .. LO'1 ~ ~ ~ ~ -u~t.tc uYt~ttti i r ~ 3 ~ 7i 0 ~ csh-'Z• ~ I 0 ~"'_-- 1 0 1 ~~ = 1 ~ ; LPIGIIVD ----5~)RVbYID PROPE1tTl LINE , - r- DE® LINE O FOUND IRON --~•-i~-- i~liCE LINE -. oc ----•.p~~p p,ECTRIC SEiADING DFSIOrT~S OONGREflE NOTES . 1tEFIItEI4CF: !~ $OOK 1193 PASS ~ 1556 PLAT' a00K 9 PAGE 59 .TAX HO.: 54.04-6-40. . PROPEL NOT IN ANY END FLOOD ~ m+r?. . PBO,iFi FP ~SFRS~A BY ~ UNDEEtGItOIJt'1D PH«iP w. w~srF~ CfAili~T~A 1398 TT ~q ~_~ ..r ~ ,~~-.. ~~ ~~~ os ___~_` N 0 ~. LOT t O Qi f~ r30 MIN.6t.~~•11NE GIs -u~~u urnr~Y 150.00' SCAIfi ~ i~ • 30~ SUitNEY FOR: JAMES LESLIE DUGG~R MEIYIE HARKlEAO~D UUGGER 5449 SCDUf CIRQE Ulf 2 BIDCI(9 SFCfION 1 CE~ROKEE HILLS .p RQMI~KE COUNTY, VIRGINIA ~. SiJAYEYED JUNE 26, 1986 ~ JOB NUI~ER 60497 a W /!~. N~ SURV~~G '~ S L'~°~4 ~} AND AS,SOCU-TFS, INC., 16 S. COLLDGE AVFI+I[1E, SALPM, VIRGINII 24153 'I ^' ~ ' LSM' T. (-,u.c.} CN'EROKff KILLS AR. ~_, ,~- i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2000 ORDINANCE AUTHORIZING THE GRANTING OF AN EASEMENT TO JAMES LESLIE DUGGER AND MELVIE HARKLEROAD DUGGER IN CONNECTION WITH THEIR USE OF A PORTION OF COUNTY TANK LOT No. 3 LOCATED AT 5417 SCOUT CIRCLE (ROUTE 1240) IN CHEROKEE HILLS WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of a parcel of land located in Cherokee Hills at 5417 Scout Circle (Route 1240) known as County Tank & Well Lot No. 3 (Tax Map No. 54.04-6-41); and WHEREAS, James Leslie Dugger and Melvie Harkleroad Dugger currently own an adjoining parcel of land located at 5409 Scout Circle (Lot 2, Block 9, Section 1, Cherokee Hills, Tax Map No. 54.04-6-40); and WHEREAS, the buggers need to acquire an easement approximately 12' wide and 50' long for use as a driveway as shown on a survey prepared by Balzer and Associates, Inc. dated June 26, 1986, attached hereto; and WHEREAS, the proposed easement does not conflict with the present or proposed County use of Tank Lot No. 3; and WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the granting of this easement was held on May 23, 2000; and a second reading and public hearing was held on June 13, 2000. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject easement area does not conflict with other public uses and is hereby U:\ WPDOCS\AGENDA\REALEST\dugger-est.ord.wpd ~+-! declared to be surplus; and 2. That conveyance to James Leslie Dugger and Melvie Harkleroad Dugger of a driveway easement approximately 12 feet wide and 50 feet long upon, over, and across a portion of County Tank & Well Lot No. 3 located at 5417 Scout Circle as shown on a "Survey for James Leslie Dugger and Melvie Harkleroad Dugger, 5409 Scout Circle, Lot 2, Block 9, Section 1, Cherokee Hills, Roanoke County, Virginia, Surveyed June 26, 1986" by Balzer & Associates, Inc., attached hereto, is authorized. 3. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as may be necessary to accomplish the granting of this easement, all of which shall be on form approved by the County Attorney. U:\ WPDOCS\AGENDA\REALEST\dugger-est.ord.wpd y ACTION NUMBER ITEM NUMBER ~1"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2000 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS The four-year of Buford E. Butts will expire April 27, 2000. Mr. Butts passed away recently. These appointments should represent different occupational or professional fields and at least one member should be a licensed professional engineer or architect and one should be a builder. 2. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year term of Jay E. Gaylor, Legal Representative, James M. Martin, Senior Representative, and one-year term of a youth representative who must be attending a Roanoke County high school. The four year terms of Thomas A. Abbott, Citizen at Large; Gordon E. Saul, Neighborhood; and Hank Gregory, Citizen at Large, Jr., will expire 06/30/2000. The four year terms for a medical representative, legal representative, and youth representative are vacant. Mr. James Martin has notified the Clerk's Office that he does not wish to serve another term. 3. INDUSTRIAL DEVELOPMENT AUTHORITY 1 i .' ~ -~1_5 Mr. J. Carson Quarles, a member of the IDA since 1986, and who lives in the Hollins Magisterial District, has notified the Board that he is resigning from the Authority as of 06/30/2000. The IDA appointments are not required to be made by magisterial district, but traditionally, each magisterial district is usually represented. 4. LEAGUE OF OLDER AMERICANS -ADVISORY BOARD The three-year term of Elizabeth Bogle expired March 31, 2000. The Advisory Board member is appointed by the League of Older Americans but must be ratified by the Roanoke County Board of Supervisors. 5. PARKS & RECREATION ADVISORY COMMISSION The three year terms of Wayne Gauldin, Catawba District; and Donna Wooldridge, Catawba District; will expire 06/30/2000 SUBMITTED BY: APPR VED BY: Mary H. Allen, CMC/AAE Elmer C. Hodge Clerk to the Board County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ _ Denied () Johnson Received () McNamara- _ _ Referred () Minnix _ _ To () Nickens _ _ 2 r ~~-` 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2000 RESOLUTION 061300-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for June 13, 2000, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 1. Confirmation of Committee appointments to the Board of Zoning Appeals, the Parks and Recreation Advisory Commission, the Roanoke Valley-Alleghany Regional Commission and the Roanoke Valley Resource Authority. 2. Resolution establishing the Court-Community Corrections Alcohol Safety Action Program Policy Board and appointment of a representative from Roanoke County. 3. Designation of voting delegate to the National Association of Counties Conference, July 14 - 18, 2000. 4. Request to approve the recommendations of the United Way Committee concerning budget allocations to the human service agencies for fiscal year 2000-2001. 5. Acceptance of South Concourse Drive into the Virginia Department of Transportation Secondary System. 6. Acceptance of Forest Acre Court into the Virginia Department of Transportation Secondary System. 7. Donation of a 20' drainage easement across Lot 2, Forest Acres, Phase II (Tax Map No. 25.01-3-2) by Ben H. Owens, Trustee, and Mary D. Owens, 1 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2000 AGENDA ITEM: Senior Citizens Hall of Fame Awards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to recognize senior citizens for their contributions to the community. This is the 15th year of the Hall of Fame awards, and the fourth time the awards have been presented at a Board of Supervisors meeting. The Board members have previously received information about the presentation and recipients. The many contributions of these volunteers are always impressive and we are grateful for their dedication and service Roanoke County. The Hall of Fame was established to give recognition to Roanoke County residents, age 60 and over, who through their volunteer efforts, have improved the quality of life in their communities. The Hall of Fame also recognizes a community minded business, agency or organization that provides a service to the senior citizens population or has as a statement of purpose, the betterment of the community. The ceremony is coordinated by the Parks and Recreation Department staff, under the direction of Myra Sellers. Following the awards ceremony, there will be a reception on the fourth floor of the Administration Center honoring this year's award recipients. Submitted by: Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ _ Denied () Johnson _ _ _ Received () McNamara- Referred () Minnix _ _ _ To () Nickens _ _ _ cc: File Douglas E. Pierce, MD While volunteering for the Free Clinic, Dr. Pierce recognized a great need for children from low-income families to have access to routine health-care, from the same medical provider, 7 days a week. Through his volunteer efforts, he saw many children with chronic illnesses. These families needed support and assistance in coordinating and advocating for their children's medical care. Consequently, Doug called his friend, Cabell Brand, at that time newly appointed to the State Board of Health, and asked for assistance in pulling together community leaders to develop a solution. Due to Dr. Pierce's efforts, Child Health Investment Partnership of Roanoke Valley or CHIP was conceptualized, developed and in full operation by June, 1988. Dr. Pierce continues to be a very active volunteer for CHIP and continues to serve on the CHIP Board of Directors. According to available poverty and census data, 5,965 children aged 0-5 live 200% below the poverty level in CHIP's service area (1,383 in Roanoke County) and are eligible for services. CHIP served 1,539 children in 1999 by assigning each child a private physician and dentist from a network of 65 local practitioners, most of which are recruited by Dr. Pierce. This allows CHIP families access to primary health care 24 hours a day. All enrolled children are placed in the care of a CHIP community health nurse who reminds the families to keep medical appointments, helps ensure that prescriptions are filled and taken as prescribed, and provides special assistance to the families of CHIP children who suffer from chronic medical conditions such as asthma, diabetes and HIV. CHIP staff also educate families on issues such as housing, nutrition, education, employment and parenting skills. CHIP helps families provide stable, safe and nurturing environments for their children. Poverty denies one in five children in the U.S. proper nutrition, housing, and health care. CHIP's mission is to promote the health of disadvantaged children by ensuring access to comprehensive health care, strengthening families, and coordinating community resources. Dr. Pierce, thank you for your efforts in providing health care to these deserving children. It is my pleasure to induct you into the 2000 Roanoke County Senior Citizens Hall of Fame. Dr. George K. Bowers Dr. Bowers was inducted into the Hall of Fame in 1990 because of his work with Youth Haven I and II and Sanctuary. This time he has been nominated for his work with Good Samaritan Hospice. He is our first two-time inductee. During the last year, Dr. Bowers has been a dedicated volunteer chaplain and board member of Good Samaritan Hospice where he has provided spiritual care and counsel to the sick, dying and bereaved while offering leadership for Hospice care in the Roanoke Valley. Dr. Bowers also provided weekly worship services in four local Nursing and Adult living facilities. Last October, as he does each October, Dr. Bowers planned and organized the "Make A Difference Day" for the deaf community in our area. He also uses his sign language skills by being on-call for Lewis Gale, Roanoke Community, and Roanoke Memorial Hospitals. Recently, Dr. Bowers published his ninth book entitled "Aside-Lines To Keep You On-Line", and donated all proceeds to Good Samaritan Hospice, a not for profit, community based hospice. Dr. Bowers is also a fine gardener and makes a practice of sharing his beautiful flowers with patients in their homes, and in local hospitals and nursing homes. Dr. Bowers is a voice of hope and love to both young and old who are in need of a resource system of practical assistance and encouragement to believe in themselves, community life and their contribution to the community. In sharing himself, his knowledge, and his skills, Dr. Bowers brings beauty, hope and love to many in the Roanoke Valley. He is a worthy and outstanding candidate for the Senior Citizens Hall of Fame. Dr. Bowers, it is my pleasure to induct you into the 2000 Senior Citizens Hall of Fame. Herman R. Anneveldt Mr Anneveldt volunteers as a tutor for men in the drug and alcohol Recovery Program at the Rescue Mission. The population in this program fluctuates greatly and Herman adapts accordingly, volunteering as many hours as needed. As a tutor/mentor, he selflessly gives his time to work with these men on obtaining their GED. The men in this Recovery Program are often individuals with backgrounds of homelessness, broken homes, abuse, broken relationships, and other hardships. Most of them spent their lifetime craving individual attention, encouragement, direction, and role-modeling. The small staff of the Rescue Mission's Recovery Program cannot fill the individual needs of the participants so the assistance and friendship that tutors/ mentors like Herman offer is invaluable to the program. Having an individual tutor/mentor helps to build better self- esteem and helps the participants improve their education, job skills, and become better members of the community. It can be heartbreaking to see an individual you have befriended, relapse into drug abuse again but Herman keeps on, hoping he has made some impact on that person, and knowing there are many more waiting to change their lives. Herman, I am honored to induct you into the 2000 Senior Citizens Hall of Fame. Ray E. Straub As a volunteer with LOA Area Agency on Aging for the past five years, Ray Straub has served as an Insurance Counselor, has been a Tax Aide counselor and instructor and has recently begun working with Operation Restore Trust, a project educating the public about how to stop Medicare Fraud. Ray gives his clients exceptional services sometimes working many hours to ensure that the client's needs are met. In one case he helped a client over several years, finally helping to arrange for her to have a power of Attorney to manage her affairs. In addition to his volunteer work at the LOA, he is active in his Church and Masonic Lodge. He helped to establish the local chapter of NARVRE, an organization for Retired Railroad employees which is intended to assure that widowed spouses of retired workers have adequate income. In the past 6 months, Ray has served 92 individuals with Insurance Counseling, and saved clients over $1,000. He has spoken with 72 people about Medicare Fraud since that project started in February, 2000. He works 3 days a week during tax season preparing income taxes for seniors at 2 sites. Senior Citizens are faced with numerous problems in choosing appropriate health insurance options, understanding medical bills, and tax returns. Ray's willingness to work the extra hours and his patience and caring with senior clients has helped tremendously in getting seniors through the "red tape" and in making critical decisions about their lives. Ray has advocated for seniors having problems with excessive medical bills, saving them unnecessary costs. This year, Ray brought a frequently overlooked tax deduction in state taxes to public attention during a news broadcast. He is always ready to share information and solve problems for the senior population in order to improve the quality of their lives. His work has resulted in easing the burden of medical expenses for older persons and in preventing seniors from being exploited by unscrupulous salespersons. Ray's tireless efforts has improved the quality of life for many of our older citizens. Ray, I am pleased to present you with this Certificate of Recognition for your efforts in helping senior citizens. Paul D. Bailey Paul serves as an active member of Roanoke County Parks and Recreation Advisory Commission and has been doing so since 1986. The Commission advises the Roanoke County Parks and Recreation Department on all aspects of programs and facilities for persons of all ages. The Department of Parks and Recreation depends on input from members of the Advisory Commission to assist in planning parks and programs. Paul actively seeks information from organizations and individuals to share with staff at these monthly meetings. Paul serves as an active member of Cave Spring Recreation Foundation and is a Life Member of the Board of Directors. In 25 years of membership, he has served as Treasurer for a number of terms. He uses his knowledge and expertise to invest some available funds to help expand programs without increasing charges to participants. Interest from the investments allowed the establishment of an annual scholarship for a Cave Spring High School Senior. Many programs of the Cave Spring Recreation Foundation would not exist without Paul's efforts to provide financial stability. Since having heart bypass surgery in October 1982, Paul has been an active member of Mended Hearts and serves as a volunteer visitor, advising and encouraging others who face similar surgery. Patients facing heart surgery need compassionate, will-informed people to help them understand what is happening to them. For years, Paul served as a Little League Baseball umpire for Cave Spring American League. He donated all of his earnings from this job to the League. Paul, thank you for the many hours you put in for Roanoke County. Your dedication to these programs is to be commended and I am pleased to present you with this Certificate of Recognition. King Harvey, Jr. Mr. and Mrs. Harvey were traveling in the area in 1992 when they stopped for a break, fell in love with the area and decided to make it their home. He is a retired IRS Investigator for New York City. King has been President of the North Lakes Civic League since 1995 and is co-coordinator for the North Lakes Neighborhood Watch Program. He works with the Police Department Crime Prevention Unit to keep abreast of the potential problems in his neighborhood and has alerted the residents by a newsletter, which he often delivers himself. He has also arranged for appropriate speakers for meetings on items concerning the community. Prior to the November elections for the State of Virginia, he held Candidates Night where the community had the opportunity to listen and ask questions of the office seekers. Mr. Harvey is also President of the Board of Directors for the North Lakes Swim Club. When the swim club was up for sale he headed a drive for people in the area to buy stock to keep control in the neighborhood. When the drive fell short, he personally bought the remaining stock to make the purchase possible. Without his push to obtain the local purchase of the North Lake Swim Club the children would be lacking for a healthy supervised place to swim. Mr. Harvey's numerous contributions to the community helps everyone from young people to the senior citizens. To highlight some of his volunteer activities, he has coached young children in baseball, basketball, and soccer, and assisted in the Cub Scout program in North Lake Community. He served as PTA County Representative for Glen Cove Elementary School as well as Vice-President and President of the PTA. He also served as PTA County Representative for Northside Middle School and is a member of the Guidance Advisory Committee there. Mr. Harvey served as a member of the Blue Ribbon Committee for the Roanoke County Schools and acted as spokesperson before the Board of Supervisors and School Board. He has also served on the Board of Directors for the Harrison Museum for African-American Culture and served as Treasurer for two years. He is the Chairman of the Deacons Ministry for the Jerusalem Baptist Church from 1996 to the present. In 1999, he was appointed as a member of the RSVP Advisory Council for LOA Area Agency on Aging and is a volunteer Tax-Aide Counselor for AARP/IRS Tax Assistance Program. He is also Volunteer Coordinator for SHARE (Self- Help And Resource Exchange) Virginia. There is not any age group or area that he has not shown an interest in. His list of contributions to Roanoke County since his arrival in the area speaks for itself. His energy is boundless and his enthusiasm to assist others is limitless. Mr. Harvey, I am honored to present you with this Certificate of Recognition. Jane P. Renick Youth Support Services counsels first time offenders between the ages of seven to seventeen who have committed a crime or have displayed behavior that could lead to a crime. Jane Renick has been a volunteer with Youth Support Services since 1988. Her duties include filing, answering the telephone, taking personal histories of clients and families and helping the facilitator of two programs, Shoplifting Doesn't Pay and Anger management. All of these services have indirectly lowered the percentage of crime in the Roanoke Valley. Youth Support Services programs and individual counseling are a diversion from the court system; consequently, the clients are spared the stigma of a court experience. Jane Renick has freed up all of the Youth Support Services counselors from their administrative duties of maintaining the files, telephone messages, reminders of appointments and as mentioned, helping the facilitator with two on-going programs. Because of her past experience as Director of Roanoke Courts Victim/Witness program, Jane was able to walk three very young and scared boys through the Juvenile Court system when they were subpoenaed to appear in court while they were receiving counseling from Youth Support Services. Jane Renick has given of her time one afternoon a week since 1988. Her services with Youth Support Services have benefited the citizens by lowering the juvenile crime rate. In addition to her duties with Youth Support Services, she has volunteered with the Athenians Society and spent hundreds of hours volunteering at Center in the Square's reception desk. Youth Support Services is fortunate to have a volunteer of Jane Renick's caliber and I am pleased to be able to present you with this Certificate of Recognition. r I ACTION NO. ITEM NO . ~ 'T AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2000 AGENDA ITEM: Work Session on Off-Road Greenway Priorities COUNTY ADMINISTRATOR' S COMMENTS : G~ '"i'''O"` ~~ /~-w,~- ,raw-,~..~~ cs~~=~,,,.X BACKGROUND: Attached for your review is information concerning the five highest priority off-road greenway projects in Roanoke County. Respectfully Submitted, ~, Ja t Scheid, Senior Planner Department of Community Development Approved, Elmer C. Hodge County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Church Johnson McNamara Minnix Nickens `-1' - ROANOKE COUNTY OFF-ROAD GREENWAY PRIORITIES Wolf Creek Greenway - In 1999, the Town of Vinton completed a section of the Wolf Creek Greenway from Hardy Road (Route 634) along the creek to Rt. 24 with a $30,000 grant from the Virginia Department of Conservation and Recreation (DCR). Late 1999, the Roanoke County Parks and Recreation Department, again with a $30,000 grant from DCR, began to upgrade and extend the trail from Rt. 24 through Goode Park and into Stonebridge Park. At this time, that trail section is about 50% complete. A priority greenway project is the continuation of this trail from Stonebridge Park (Mountain View Road) in a northerly direction across the Gross Farm to a termination point at or near the Blue Ridge Parkway. This section is approximately one-third mile. It provides the linkage to both the Parkway (and to Explore Park, Roanoke River Greenway) and to the trail system to be developed within Wolf Creek Estates. When the sewer line right-of-way was obtained through the Gross Farm to serve Wolf Creek Estates, staff also obtained a 30- footwide public access greenway easement. Therefore, this greenway section is very doable. A conceptual greenway design has been developed. Parking can be provided in Stonebridge park and possibly along Mountain View Road just east of the Parkway bridge. Approximate costs are $25,000-$30,000. Good candidate for year 2001 Virginia Recreational Trail grant. Wolf Creek South -The section of greenway from Hardy Road along Wolf Creek to the Roanoke River has not been studied to date. This could provide a linkage to the Roanoke River Greenway, tying into the City greenway system along the River and Tinker Creek. Alternative routes need to be examined and include utilization of the potential trail system on the McDonald Farm. As part of the Town of Vinton's Hardy Road widening project, sidewalks and bikeways will be constructed along Hardy Road, from Lake Drive Plaza to the east town limits, and across Wolf Creek. These amenities will provide Town citizens with safe access to the Wolf Creek greenway and therefore, ultimately, to the greater greenway system including the Roanoke River greenway. 2. Roanoke River Greenway -East and West - In 1999 the Roanoke Valley Greenway Commission received a $30,000 donation and a $100,000 matching grant from the Beirne Carter Foundation to begin construction of the Roanoke River Greenway in the City of Salem. That challenge grant was met and to date $106,000 has been raised. The County sections of this greenway will allow the continuation of this high priority trail system. The County sections include from Green Hill Park to Duiguids Lane, approximately one mile, and from the east City of Roanoke line to the Blue Ridge Parkway, approximately two miles. The Roanoke County Department of Parks and Recreation applied for a grant this year for the west County section of this greenway in Green Hill Park. Approximate costs of this one mile section, including a new bridge, are $345,000. The Greenway Commission in May approved the allocation of funds to conduct a conceptual design and feasibility study of the east County section from the City limits to the Parkway. 3. Carvin Creek/Tinker Creek Greenway -This trail would provide valuable connections to Mountain View elementary school, Hollins University and ultimately to Carvin's Cove and the Appalachian Trail. The City of Roanoke has completed engineering for the first mile of Tinker Creek Greenway in the City but no cost estimates have been generated. This past school year, the Virginia Tech Design Center conducted a feasibility study of this greenway in the County. An engineering cost study has not been done on this greenway section. 4. Glade Creek Greenway -Much of the County section of this trail system is on publicly owned land through Gearhart Park in the Town of Vinton and terminating at Vinyard Park soccer complex. The Town has purchased several houses along the route of this potential greenway as part of their flood reduction project. The Town has applied for a grant to construct a bridge across Glade Creek in Gearhart Park and has obtained the volunteer services of the Reserves to assist with the construction. A feasibility/cost study has not been done on this greenway section. 5. Mud Lick Creek Greenway -This high priority greenway trail would extend north and south off the existing Garst Mill Greenway. In the County, the trail could be extended in a northerly direction across the Sult property on a recently acquired public access greenway easement. To the south, the greenway could be extended along Garst Mill Road to Cave Spring Corners. From the termination of the Garst Mill Greenway at Cresthill Drive, this trail could be extended through to Colonnade, under Rt. 419 (through the existing culverts), across the existing greenway easement on McVitty Forest, through to Farmington Road and access the new south county high school site at Woods End. Coordination has begun with the appropriate people as plans for the widening and improvement of McVitty Road progress. The Greenway Commission in May approved the allocation of funds to conduct a feasibility and design study of this two mile section of the Mud Lick Creek Greenway. `~ W J W 2 U f!1 Q Z W W C~ LL LL }~ z U W Y O Z Q O c m ~ ~ m ~, .~ .~ ~ a m ~ g 'E .o N° 0 ~ ~ ~ y0 ~ o N c9 ~ U N U N C O N C ~ ~ _ - E e C 47 ~ ' ~ ~ ~ ~ O O (0 - ~ ~ ' Ql p .~ N .E ~ C ~ N C ~ ~ fD C ~ O C ~ W ~ m ~ Q f6 } j W } Q ~~ ~ ~ { - °c~ O n I N_ N N m O~ .n ~ N a N .fl C O ~ O W C~ O O tL 0.. 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N O U C ~ + ~ + C ~ Y N .~ N o w C ` (a O C O ~ C C C S O) N C vi C N C U C .C O C w C d C O Y O a f0 ~ f0 O C C O C O '- ~ fC - a ~ C •.• o- ~ +• N a _ cn (Q a f0 a fQ a C w O U O U O U R +'' O U C w ~ a O U '~ a U ~~ -~ ~ ~ ~ ~ ~ U U w ~ ~ w ~ ° •; v G ° .= c~ c7 c~ ~ ~ c~ ~ t7 ~ r ~ c~ c7 c~ c~ w ~ ~ ~ ~ O O O O O ~ ~ m ~ ~ c o ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ U U U U ~ a c7 ~ ~ ~ ~ ~ ~ c7 c9 c7 -- ~n w U ~n ~ ~ ~ ~ ~ ~ ~ ~ ~ v~ f- f- E- r cn ~ ~ °~ c i. c o ~ o w 3 C C L C C C C C _ U C C ~ ~ O H O O O O O ,O O O . y ~ Vi E d ° N E N ~E fn E (A E fA .~ O ~ VJ E N ~E ~ ~ ~ ~ ~ .~ ~ ~ ~ ~ .~ ~ C7 U ~ z c c c c c c c c c c c ~ , > E ~ E c E E E E o E E a~ 7 7 7 7 7 C ~ 7 3 7 3 O '~ U O "- '''' O 'G O O 0 0 _ U 0 EA O C 0 0 0 0 0 0 0 0 0 0 0 to U ~ U N U U U U ~ U -o U LL r+ = U d U N U 0 U 0 U 0 U 0 U N U O U 0 U 0 U N U U t0 N /C o •C (C f0 lQ N N fC O fT6 G1 ' Y Y Y Y Y Y Y Y Y Y Y ~ ~ ~ _ L 3 m 3 c 3 3 3 3 3 ~ 3 w Q, ' o c 0 c 0 c 0 c 0 c 0 c 0 c 0 c 0 c 0 c 0 c 3 ~ ~ ~ c o >. ~ c o w c o c 0 c 0 c 0 ~° c o o ag c o a v d m 0 m 0 m 0 m 0 m 0 m 0 m 0 ca 0 m 0 iv 0 ca 0 ~ w (0 ~ o ~, y o y o 0 O 0 3 0 d ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ fII a ~ L O (p > ~. c7 U ~ C7 ~. 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R ! ~ U (9 ~ ~ > > = L » ~ > V > ~ > ~ V S O (O ~ ti O O) (O 1~ f~ f~ ~ GO O O 00 f~ t~ O) O O O O O L O ~ O O 'Q O O O O O) O ~ O ~ O ~ O O) O) O a7 O O O O O O) _ ~~ O d7 O O ~ X 0 0 0 0 0 0 0 0 0 0 X 0) 0 0 0 0) O) O) ~ Y O O O) O O O O O ~ r N r r r r r r r r r ~ r r O r r r r- N r r r r ~ N r N N c G N N ~ / LL t... 0 0 0 N M r N O O O O O E w C l9 a~ O C N C C 7 U 0 3 C N m Y O C N O ° ° ° ° ° o o o o o ~ 0 0 0 0 0 N M M M C LO <D b4 69 6F? t o I A O ~D = O 0! M ~p ~ N v J ~ T ~ ~ O O O c U t0 ~ M M (O ~ ~ O C tQ O Q' b9 t9 ti9 iR ~` O U a d ri o O C m Ni O ~ ~ O C O C +~ ~ w i f0 a ~ C o C o _ f0 Z O V O V ~ V ? Cn ~ ~ `7„ ~ N ~ ` N N ~ > vii U ~ ~ ~ U ° U ° w a (7 C7 C9 C7 C9 v C7 v ~° ~ ~ ~ ' U U U U U ~ U ~ + ° n . ~ ~ ~ ~ S ~ ~ ~ in F - ~ ~ c ~ ~ ~ O U O U a~ Y y Y O C O C fC ~ C 0 C 0 C 0 C 0 C 0 C 0 C C C C_ ``C_ C C_ C 0 0 O 0 0 0 0 0 0 Y Y . c °c v 3 3 3 3 3 3 c~ ~a ~ H I~ Fo- 1~ Fo- F 0 ~ 0 ~ I c c 0 ~ O ~+ N c~v 3 ~ °' ~. C O N y O C ~ C~ U m ' ~ ~ t`u o L ` o N ~, I--' ~ f v O ~ ~ a~ p ~ Ur ~n 3 U N U a~ Q ` ~ ~ ,, V N ~ ~ C ~' ~ ~~ p 0~~ fII O ld O > N ova »>LL y. U~ r.t~rn coc~rno ~ - ~ ~a1W v, .., O ~~ 010)0) 6')~~ N ~ ~ ~ ~ O O O N M r N O O O 0 E O N C lC rn 7 M }• , ACTION NUMBER ITEM NUMBER ~ " '"'~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2000 AGENDA ITEM: Request for Work Session on Preliminary Plans for Route 11/460 Project. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Board of Supervisors and Virginia Department of Transportation identified Route 11/460 as one of the top Primary Road Projects in the Salem District. Currently this project is identified in the current Commonwealth Transportation Board Six Year Improvement Program. Virginia Department of Transportation has completed the preliminary road plans and has requested a work session with the Board of Supervisors to review proposed plans and to receive comments. Also, as part of this work session the Department of Community Development staff will briefly discuss the proposed corridor plan for this project. SU$MITTED BY: APPROVED BY: ti Ar old Covey, Director Elmer C. Hodge Department of Community Dev lopment County Administrator 1 Q- 2 Approved Denied Received Referred To ACTION ()Motion by: O VOTE No Yes Abs Church Johnson McNamara Minnix Nickens 2 Q -2 ~ ~ ~ ~ ~ ~ ~ ~ x 0 ~ ~ o O N C~ N Q .~ .~ bfJ .~ ~ 0 . 0 ~ ,~ N O M ~ ~ ~ ~ ~ ~ ~ ~ H ~ r--~ 4.) ~/1 . ,..~ C~ N 0 !~~ r--~ ~. ~ # "'. 0 ~t N O ~J ~ ~ ~ O ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ O a~ ~ ~ ~ .~ ~ ~ ~ ~ ~ O '~ ~ ~ .~--~ O ~ O ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ U ~ ~ ~ ~ H ~ ~ ~ o 4~ vi ,~ ~ ~ ~ ~ U ~ ~ ~ `,. ~1 N . ,.~ r--~ O U u O ~t 0 `~ •~ O ~ ~ ~ ~ ~ a~ a~ ~ -~ .~ ~ ~ 4J ~ 4~ ~ ~ O ~ ~ ~ '~ ~ ~ ~ ~, ~ ~ '~ O ~ ~ 4) ~ ~ • c~ cc3 .~ ~ •~ ~ O c~3 c~ '-' • ~-+ ~ ~ U O •~, •~ ~ U O U :~ O U' U' ~ ~ ~, c~ ~" ~ ~ ~ .~ ~ ~ ~ ~ a~ ~ . o ~ O ,~ ~ • ~ ,~, U ~ . r.-, ~ ~ ~--~ U ~ ~ ~ ~ ~ ~ O 0 O •'.~ O ~-' O~ E~ U U U '' ~ blJ U • ~ ~ ~ .~ ,: ~___._1 .,, ~- ~;. :~. .,, r--~ . ~..~ ~--~ U N ~O P~ WJ • ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ •~ ~+-~ , ~ ~ ~ '~ O ~ ~ ~ ~ ~ U ~~ ~ ~ ~' ~ ~~ w ° ~ ~ o ~ ~ ~ ~ ~ • ~ c~ H ~ ~ ~ O ~•~ a~ ~~~ Q ~ .~ o ~ o ~ ~, ~ ~ o ~ ~ ~ o ~ ~ ~ ~ ~ a ~ ~a ~~ ~ ~ o 00 ~ ~ ~ ~ ~ ~ ~ ~ o .~' . ~ ~ o ~ o ~ O ~.' ~ O ~-' '~ ~A ~ ~ ~ ~ ~ ~~~~~~w ^ ^ ~~ . ~..a U u 0 U N ~O •~ ~ ~ O .~ ~ O '~ N O ~ '~ ~, ~ ~ ~ ~ O '~ ~ ~ ~ O O ~ ~ U ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~' ~ o a~ ~ ~ ~ ~ o ~ w `-' ~ ° ~ ~ ~ a ~ ~ ~ ~ c~ ~ ~' b~A ~ ~'' ~ ~ ~ •~ . ~ •o 0 _ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ .~ ~ ~ U U U M~ .,..~ U c~ , U • U , U M 4~ ~-+ • 4~ O O O O ~ •~ O ~ ~ ~ p4 ~ ~ ~ ~~~~~~ ~ ^ ^ n 4~ . r-, O U 0 ~--~ U 4J ~O ~ 4J •-+-' __ N ~ ~ 4~ N ~ ~ ~ •U 'Z~ a~ ~ ~ ~ ~ ~ ~ -`~ ~ •~ O ~ ~ ~ ~ ~ +-~ O '~ • ~ cc3 O U ~ O ~ ~ U ~ ~ ~ ,~ ~ ~ •~ ~ ~ ~ • ~--~ vs ~ ~ ~ ~ ~ ~ O ,~ ~ .~ ~ ~ ~ ~ ~ °' ~ ~ ~ ~ ~ ~ ~ ~ ~ • ,--~ ~ ~ ~ ~ .~' O ~ ~ ~ ~ ~ ~A ~ ~ ~ ~ .~ ~ j ~ ~ 4~ ~ O • ,-+ O O 4~ U ~-, ~ U U ~ Q ~ ~ ~ .. . :max. ~ .-~ - ~~ .~ U ~+-~ C~ 4.) r--~ U N ~O U 'P2I '~y1t good G~ v~ '~" ~ ~ ~ r, ~ A~ E~ U F ~' 'P2I q~.~nq~ s~uaZ ~ao3 --~u ~a~u~Q~y~ :} . ,.~ N Q 4~ r--~ 4-~ O 3 . ,.~ N 0 ~~''~ ~"~ ~ ~ `V ~ ~ U ~ '"'~ U ~ ~ ~~ ~ O ~ ~ ~ ~ ,--~ v~ O ,-~' ~-+ ~'' ~ U ~ ~ '~ U ~ O ~ ~' ~ c~ ~ ~ ~ ~ v ~ ~ ~ O ~ •~ ~ . -+-..~ ,S~ ~ O , , ~ ~ ~ cc3 O ~ ~ ~ ~ ~ ~ ~ ,~ ~ O ~ ~, ~ •~ ~ ~ O ~ ~ ~ c~ ~-+ • ~ ~ ~ O O O O cc3 ~ ~ ~ ~ P~ ~ ~ ~ ~ ~ I I I ~ ~ ~ 0 . ,..~ U N C~ U .~ C~• c~ . ,..,~ '~ 4~ U -~ ~ O .O .-, bA ~ ~ U ~ ~ ~ U ~~ U .~ ~ ~ ~ -~ '~ 0 ''~ ~ U '~ ~ U ~v1 U 0 .~ U C) 4J U 4J ~ ~ N ~ ~ ~ ~ a~ ~ ^ ~ ~ a~ ~ ~ ~ ~ U O ~ N ~ : ,.., .,~ ~ O ~ U ~ .~ . ~ ~ ~ ~ c/~ 4~ ~ ~ ° c~ ~ N O ~ ~~ v G~ I I I C~• . r..~ '~ N 3 ~--~ .~ ~-•~ ~ ~ ~ ~ • ~ ~ o +~ U •~ ~ •~ O t+ ~ •~ O ~ ~ ~ .~ ~ ~ O ~-' • r' ,~ ''"' O ~ ~ ''-~ ~ c~ ~~;~ ~ ~ a~ Z.~ •~ I I I bA ~ .~ ~ ~ O bA U ~' ~~ ~ '3 ~-+ '~ ~ ~ ~ ~ ~ ~ ~ ~ ~ U .~ O ~ . ,.., ~ ~ ~ ~ p.,, U v~ N ~ , ~? c~ ~ ~ r~1 ~ ~i ~ c~ blJ ~ c~3 --~ I 4~ U 4~ a 0 .,._, 0 H t ~ ~ ~ ~ - _ 0 0 U ~ ~ ~ •~ N bA a N ~ Qw ~_ e i. ~f l ~~ ` . ~ : c ~.:.j .....~ _ ~ i . !" ,. ~.W W.. 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I ~ y i I _ ~ __._ ~ ~ J -__ - ~ ~,~ -~ ; 7 9 ~,,>~, [ t _ 6 ~, ~: ~~, F , ~, z .., ~ .. .. ,,y .. ,~ c . - .. _ ,,. - _ . _ _ _ ~ f 1 ~ - t -_- ~._ -= ~. _~ ' ~ I~ - ~ t .~ ~~ 1 ~ 1 .~ 1~ I ~ ~ `~ ti i r . ' __ ~ f Xd, ~ ~~i ~`-6 ~ m ~v 9~v ~,~ • L~ ` ~/'~ ~~ 5 ~, i ~ a ~ ~ s , ~ ,~ - --,o ~ ,~ __ i - - -- 1 ,; d~ + ~' A ~ ..; ~ ~ ~ --~ _ ~ ,~ , r-- ~ ,, i ~ ~~ ~ d ~, ~ b ~ ~ k..a. ~.. __ --- ~ ~ L__ i'~ .o t; JJ' ,if 1 N ..~ Q }}.~ ~J U 4~ '~ c~3 O .~ O O O 4~ . '...~ c~ 4~ ~--~ • Q O O U V O • v v •~`/` O • '"~ O ~~ (w,WO r l .:. - ~p ~, ~ ,~~ ~': 3 ~ , a ,r y ~ __ P ` t;~ ~'. s rY ' , .: ~ ... +~ /'. ;, ~ l+ J ~ f i S ~ ~ - - ~. . r , },, .~.-. ~ ~ s, r ~ ~~ ~ ~!~ ~. ~ _~{ J ~ :,Y.: ~_ ~ ' ' ~ - ~ - ~ mo .~ ~i' w- ; ~ i, ''~ , B .~ d -__ +`~ ~ ti z ~ ~~~ ~ r, _ ~'~e, ~ ~ ~ ;1,~~ +~. ~ ~ . ~' I f.~. 1. ./ ~ •T~N I ~ ~~~' , ` ' I 1 Y~ _- ~ ~ li; ~~ . A a . 11 ~L p ~ _ __ t~ wL ~~ I .q ~'~ r pia ~~H ~ __ ~~ ~~ . ,~ Cp ~ l ~=.•'r ' ~ `~ i ~ l 'i :~. a X !' ~ z r '4. ',~~~ e 4a ' ~ ,. Y~ t '.1.'y/~ ~ ~ (.6.Y~an ~ ..v.2 _ 1 ~ .a .~j i ~ ~1 t'.f, y.. l ~ y ~ ~a ~. A~~ . N .~ Q an 0 0 U 0 .~ ~~---~1 ~1 0 ~, 0 0 a ~•,~ wJ U N F"~ C~ ~ .~ ~ ~ c~3 ~ O ~ ,~ ~ ~ ~ ~ O O ~,,,,, O ~,,,~ U O ~ O ~ a O ~; U 4~ ~ 4~ ~ ~ ~ ~ ~ ~ .~ ~ ~ Q N U ~J . ~...~ O ~~ ~~ ~ , ~ O ~ . ~ c~3 ~ , ~ ~ ~ N U ~ ~ O • ~+ ~ O ~ O ~ N ~ c~3 ~ ~ '~ O . ~ O ~ 4~ ~ ~ ~ O ~ U +-~ ~ ~ ~ ~ .~--~ ~ O ~ P-~ ~ • ~ ~ ~ O N ^ ^ •~ • rl ~~ ~ O •~ ~ ~ U _. 4J . ~ . ,~ ~ ~ ~ O ~ U •~ O ~ ~ ~ ~ ~ ~ .~ 4~ -~ ~ ~ '.-~ N ~ ~ .~ O '~ O O ~ O ~N ~ N ~ ~ ~ ~ O ,-~ O ~ ~ ~ ~ o ~ ~ .~ ''"' V ~ .~~,, ~ ~ 4~ 0 N ~ P~ ~ ^ ^ ~.• on .~ U 4) r„~ O ~ ~_ .~ O O O O ~ ~O O O O ~--~ O O. O O ~ O O p O ~ O 0. O O ~'^ ~ O O ~--~+ M O ~ ~ ~ ~ U ~--~ '~ {-~} 4~ c~ .~ ~ c~3 ~ N ~ ~ v cc3 ~ ~ -. ~ ~--~ . ,.., +-~ -~--~ ~ . ago o H w ~ U p ~ i i ~ ~ H ^ ~~ ',. ACTION NO. ITEM NUMBER ~-3' ~` ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2000 AGENDA ITEM: Work Session on Economic Development Strategies COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a draft of the Roanoke County Economic Development Business Plan that David Porter and I reviewed with you a few months ago. At that time, you made suggestions for improvements, and we have incorporated them into the plan. Since then we have come through the Aliah team meetings and I would like to discuss the results of those with you as well. I would like to reach consensus on this in the next few weeks so that we can put the plan in place for the next fiscal year. At this work session, we will also update the Board on projects that are underway. Additionally, we need to discuss several things that are taking place such as the potential development in Clearbrook, participation in Roanoke City's IMAX project and other joint ventures. Respectfully Submitted by Elmer C. Hodge County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved () Motion by: Church _ _ Denied () Johnson _ _ _ Received () McNamara- Referred () Minnix _ _ _ To () Nickens cc: File ---DRAFT--- Roanoke County Business Plan FY 2001 Department Name: ECONOMIC DEVELOPMENT "PREAMBLE" [revised-03/10] Definition: Economic development is the process by which society's major public and private institutions use the marketplace and government policy to make new economic investments that create additional per capita wealth for citizens of all economic levels. Wealth creation occurs most efficiently and equitably when public and private individuals and enterprises are actively encouraged and enabled to seek new economic opportunity and to productively use their resources in ways that add economic value to the .community. Mission.: To design and. implement. innovative economic development programs and services that leverage community assets, create weatth and prosperity, and embrace the region's future. Goals: 1. MARKETING & BUSINESS RECRUITMENT (15% o) 2. PRODUCT DEVELOPMENT (40%) 3. BUSINESS RETENTION & EXPANSION (20'%) 4, WORKFORCE DEVELOPMENT (5%) 5. COMMUNITY INVOLVEMENT (10%) 6: TOURISM & SPECIAL EVENTS (5% o) 7, ORGANIZATIONAL MANAGEMENT (5%) ~- 3 ---DRAFT--- Roanoke County Business Plan FY 2001 Department Name: ECONOMIC DEVELOPMENT (1) [revised-03/10] Mission: To design and in2plernent innovative economic development programs and set°vaces that levera°e community assets, create wealth and prosperity, and embrace the region's fittzt~~e; Goal 1: MARKETING & BUSINES'S RECRUITMENT (1~`%) >- To attract to the region quality jobs and investments that diversify the economy, br©aden the tax base, and provide long-term employment opportunities. Objectives: To att~°act to the region 5000 new jobs of tivhich at least (SO%) are primary* or` family-wage... Target Dale -June 200~J To attract to Roanoke Coi~nt~,arzd/or to the jurisdiction of its JV~artn,ers 2000'new jobs of tivhich ~0% are primary or family-tia~age... (Target Dale -June 2005) To attract to Roanoke Conn1~~~300, 000, 000 worth of nevi investment ofwhich b0°'o will come fi~orn industrial or Class-I connnercial development, and 4000/a~•orn Class- II commercial or retail development... Target Date - Jz+ne 200~J To increase to 20% that portion of Roanoke County s cr~esessed v~rluatio~l ~atn•i-butable to industrial and commercial real estate... [Target Date - June 20lJSJ To-restructm•e incentives in-ways that favor the developn2en[ of industries zrt targ~2 sectors and the creation of primary- and/ or fczn~i-lv ti~~age jobs.:.[Target Date - September 2000) *NOTE: "Primary" jobs are defined as those the output of which (product or service) is exported or consumed outside the region. "Family Wage" jobs are those that pay at least $10 per hour with a 20+% benefits package. ~i -.3 BUSINESS RECRUITMENT & MARKETING [03/10] .Strategies: - To focus marketing e, fforts on 4-5 target industries. To energize the relationship with RVEDP including the establishment of an incentive-based contribution schedule. To upgrade Department's marketing materials and presentation. To undertake independent marketing initiatives. - To focus on established industry sectors in the Roanoke Valley. - To increase the.. percentage of Public-Private Partnership (PPP) dollars flowing to qualified industrial development. To enroll .local'. business leaders in .target marketing efforts. - To_establish local FTZ. TARGETED INDUSTRIES: Transportation Systems & Equipment Biotechnology & Biomedical Metal Fabrication and Machine Tools Electronics/Electrical Components & Assembly Information & Telecommunications Technology CLASS-I COMMERCIAL: Developments in this category feature corporate/regional headquarters, major administrative service centers, or large "back-office" operations. The majority of employment opportunities are in primary or family-wage jobs. Examples: Atlantic Mutual, Allstate Insurance, and Advance Auto. CLASS-II COMMERCIAL: Developments in this category feature locally-based administrative or customer service activities or retail operations. The majority of employment opportunities are not in primary or family-wage jobs. Examples: Walmart, Lowes, hospitality industry, medical & professional service companies. 9-3 ---DRAFT--- Roanoke County Business Plan FY 2001 Department Name: ECONOMIC DEVELOPMENT (2) [revised-03/10] Mission.: To design and implement innovative economic development programs and services that leverage community assets, create wealth and prosperity, and embrdce the region's future. Goal-2: PRODUCT'-DEVELOPMENT (40%) - To create and maintain' an inventory of quality industrial/commercial real' property in the region sufficient to meet market demand. To develop in the region an inventory of at least 3000 acres. of "quality°'* industrial land and a total' of 250, 000 square feet of industrial building space;. and. maintain that level for the next five (S) years regardless of take down rate...[Target Date'- June 2002) - To develop in Roanoke County and/or with its'. JV partners an inventory of at least 1000 acf•es of quality. industrial land and a total of 100, 000 square feet of industrial building space, and maintain that level for the next five (5) years regardless of take down rate.... [Target Date -June 2001 J *NOTE: "Quality" industrial property is characterized by the following criteria: • Ability to break ground in 120 days or less... • Appropriate zoning in place... • Compatible uses on or adjacent to the property... • CC&R's consistent with market demand... • Size of industrial sites twenty (20+) acres... • Size of commercial sites five (5+) acres... ~--i~' ._ PRODUCT ENHANCEMENT (2) [03/10] Strategies: - To identify in Roanoke-County or the jurisdiction of its partners 8-1'0 sites with the greatest may^ket potentialiappeal and focus resources on upgrading them to "deliverable "status. - To establish viable real estate development partnerships with other jurisdiction and private developers. - To establish a consortium of key stakeholders to identify, deuelop, .and market quality sites. To educate members of the commercial/industrial real estate and development communities about the Department's marketing and client management strategies. To minimize unnecessary clearing and grading of industrial/commercial sites to preserve their natural character and. beauty. - To-.encourage the development of greenways, bike trails, pedestrian paths, and other amenities at all sites in .the inventory... To encourage the reuse, redevelopment, and occupancy of the current .inventory of commercial/industrial buildings and sites. To encourage speculative building on selected sites. - To establish development partnerships ~w~~th the private sector. ~-3 Roanoke County Business Plan FY 2001 Department Name: ECONOMIC DEVELOPMENT (3) [revised-03/10] _. Mission: To desigfz and implement innovati>>e economic development programs and services that leverag8 , com~nunitt~ assets,, create tivealth and prosperity, andenrbr~ace theregion's firti~re. Goal-3~: BUSINESSRETENTIC?N & EXPANSION (20%) To create and maintain a regional business climate that encourages the retention and growth of local enterprise. Objectives: '~ To,c~°eate/retain ~j~ Roanoke County IODO ne~~ jobs; at least 60% of tirhich are prirrua~y* or family tivage... [Target Date -June 200~J. 9 To identify at least 30 "ut risk businesses"ancl take appropriate ucton_ to insure that they remain viable Count) enter prises... ~Target~ Date -June (103 *NOT~: "Primary" jobs are defined as those the product or service output of which is exported or consumed outside the region. "Family Wage" jobs are those that pay at least $10 per hour with a 20+% benefits package. q- 3 BUSINESS RETENTION & EXPANSION (3) [03/10] :Strategies.. To implement early warning system that identifies at risk businesses. '- To 'mobilize community resources in support of local business development. - To establish a BRE task force. To encourage local business to participate in;regional ecanomic development initiatives. '- To .reduce barriers to .entrepreneurial development. - To develop and publish an inventory of local business development resources: - To improve access to capital: - To promote the development of export markets for local products/services. - To .increase the availability of quality business education programs and services. - To promote BRE p>ograms with local chambers, industry groups, and business associations. ~- To .encourage entrepreneurial development programs. To provide financial incentives/rewards for innovative/successful BRE programs. - To showcase local business development .efforts on a gz~arterly basis. To interview and profile I SD local businesses over the next three (3) yews. ~' - 3 ---DRAFT--- Roanoke County Business Plan FY 2001 Department Name: ECONOMIC DEVELOPMENT (4) [revised-03/10] :Mission:: To design and implement innovative_ecofzomic develgpmentprograms and services that leverage community assets, create wealth and prosperity, and embrace the region's future. WORKFORCE DEVELOP - To attract and maintain a quality inventory of skilled labor sufficient to meet .market demand in target industries. To develop and disseminate a profile of the anticipated labor market demand in target industries over the next three (3) years.... [Target Date -December 2000] To upgrade the skills of under-employed persons in the region to prepare them for jobs in target industries... [I5'0 per year over the next five year] To attract to the region. new workers with target industry skills... [I50 per year over the .next five. years] - To create viable target industry employment opportunity in the region for at least 80% of those who successfully complete a qualified workforce development program. G> - 3 WORKFORCE DEVELOPMENT (4) [03/10] Strategies: To mobilise and focus the. region's educational resources. To establish aregion-wide workforce development task force.. To p~-ovide_~nancial incentivesh°ewards,for innovative/successful workforce development pragrams in the region. i' To survey local businesses to assess labor market dena~and To su~weytarget industries to assess labor market demand To shotivcase the region 's workforce development efforts no less often than quarterly. ~--~ "" ~, Roanoke County Business Plan FY 2001 Department Name: ECONOMIC DEVELOPMENT (5) [revixed-03/10] Mission; Todesign and implement innovutive economic development programs and services that leve~^age commzmity assets, create wealth and prosper°it}~, and embrace the region's filture. oat-5} COMMUNITY INVOLVEMENT (la%) To increase the community's willingness to embrace and its capacity to integrate economic development programs and projects.. Objecti~~es: - y To meet tia~ith or otherwise promulgate the economic development story to each of the region's major civic, fr~aterncal and communirJ: g~°oups on a semiannual basis. To establish mechanisms/process where by 100 interested (cognizant) members of the comr~iunity can regularh~ interact 1~°ith or otherwise participate in Local economic de~~elopment initiatives._.[~TargetDute-April. 2001J. ~ To establish and maintain a cadre of 25-30 economic developtn~nt .ambassadors titrlZO are well equipped to promote the region... ~Turget Date - ,Inne 2001 J - To establish ana' maimain an economic development roundtable thatincludes the region 's key business leaders... [Target Date - October 2o0oJ 4- 3 COMMUNITY INVOLVEMENT (5) [03/10] Strategies: To publish a newsletter. - To schedule regular outreach by Department staff. '- To develop community awareness brochure and/or multi-media presentation. - To energise citizen advisory boards. - To upgrade the .Department's website. - To showcase .the Department's programs and accomplishments on a quarterly basis. To schedule monthly executive breakfast briefings:. ~' ---DRAFT--- Roanoke County Business Plan FY 2001 Department Name: ECONOMIC DEVELOPMENT (6) [revised-03/10] Mission: To design and implement innovative economic .development programs and services that leverage community assets, create wealth and prosperity, and embrace the region's future. coal-6t TOURISM & SPECIAL EVENTS (OS%) ~ To foster a vibrant tourism and travel-related economy in the Roanoke Valley. Objectives: To insure tax revenues fi^om Tourism -meals, lodging, admissions -grow at an average annual rate. of at least five percent (S%). ~-3 TOURISM & SPECIAL EVENTS (6) [03/10] Strategies: 'r To establish criteria by which .the County °s investment in tourism and special events can be effectively measured. To energize the relationship 1~ ith RVCT%B including the establishment of an incentive-hased conh•ibution schedule. To increase efforts to create national and international exposure. To continue support of special events that dra~t~ visitors into the t°egion. r To promote Blue Ridge Parkway Interpretive Center`. - To promote FxplorePdr^k. !Y To provide financial incentivesli-elwards for infzovativ~/sa~ccessful programs. ~ ~o insure that special events sponsorcz~%ndor.ced by the Cor~t~ty aYe effectively promoted. "` ---DRAFT--- Roanoke County Business Plan FY 2001 Department Name: ECONOMIC DEVELOPMENT (7) [revised-03/10] Mission: To design and implement innovative economic development programs and services that leverage communih~ assets, ci~eatewealthand prosperity, and embrace theregioi~'sf ~ture. Goal-7: ORGANIZATIONAL MANAGEMENT (OS%~) - To improve Departmental operations such that we work faster, accomplish more, Viand spend less time on things that do not add value. Objectives: To balance the workload among stuff so that i~o one spends rno~°e than -10°~ of .his/her time o~i any once project o~r assignment. - To strengthen the word team so ghat membei°s have a heightenedsense of the value of theif~ relationship to one c~notlzer. To-establish performance standards for all assignments/projects. To provide professional, sta,~f with access to 100 hours per year of developmental ussignments andlot°_personall professional e ffectiveness education. `-~ ORGANIZATIONAL MANAGEMETN (7) 03/10] `Strategies:..,.. To simplify frling system such that time f°equred accessing desk°ec~ information/data doesnot exceed three (3) mifiutes. { - To regularly celebrate individual and team successes/accomplishments. To insui°e that majof~ projects/initiatives incor~orale project rrzanagement strategies to include workflotiv matrix and T~11I~ reporting. To establish indi>>idual development plans for• each member of the stciff. To streamline administrative proceda~res and once management practices. - To~onduct individual peg fof•mance re~~iel~~s on ~a quarterl~~ basis. ~'nnduct structured sta ~neetin s no less o ten th~~r bimonthly. .ff g f To hire one u~ditional' FTE prgfessional staff membeN. ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13,2000 AGENDA ITEM: Work Session to review the proposed Operating Contract with the Roanoke Valley SPCA COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Time has been requested on this agenda to discuss the proposed contract with the SPCA for operating the impoundment facility. For several years, the Roanoke Valley SPCA has provided the animal impoundment facilities for Roanoke County and most of the other local governments of the Roanoke Valley. The current contract is based on a per animal per day basis of $8.75 and is expected to cost Roanoke County approximately $29,300 this year. These monies are included in the Police Department budget which provides the Animal Control functions for the County. The proposed contract is for a period of two years and suggests that the rate be a flat fee basis in the amount of $33,585.84 annually payable at the rate of $2,798.82 per month. This same rate will apply for two fiscal years (FY 2000-01 and FY 2001-02). For several years, the fees charged by the SPCA have not covered the services provided to the localities and the subsidy was provided by the monies of the SPCA in addition to the volunteer and staff efforts of their organization. Attached is a copy of the proposed budget of the SPCA, an analysis of the costs attributed to the impoundment operation, and a comparison of the current contract to the proposed contract (by locality based on historical useage). Related to this matter, Roanoke County, Botetourt County, Roanoke City, and the Town of Vinton have been working for over a year to determine the best means of providing the animal impoundment facility. During early discussions with the Roanoke Valley SPCA, they indicated that they did not wish to provide the impoundment and euthanasia services, but planned to provide animal education, adoption, and other pet related services. In January 2000, their officials met with local government representatives to suggest that we consider building a regional impoundment facility on their property and the SPCA would continue to operate it under contract. We are now working with their architects to see if the needed facility can, in fact, be constructed on their site. We t~ ~ r ~'~ will then seek to negotiate a capital plan and operating plan for joint services. These joint discussions have resulted in this proposed two year operating contract. At this time, we do not have alternate facilities to use, however, staff feels that the SPCA has negotiated in good faith for this new contract. During our discussions for the operation of a proposed new impoundment facility, the localities must determine the services that we wish to provide ourselves and which functions and services are to be performed by the SPCA. These services are likely to cost substantially more (salaries either for the SPCA or the localities) as well as the factor for the facility debt service. We anticipate a long term contract with a greater voice in the operations at that time. ALTERNATIVES: 1. Renew the contract with the Roanoke Valley SPCA to provide animal impoundment services for the two year period FY2000-02 at an annual rate of $33,585.84. 2. Establish an animal shelter of our own and assume all operating costs. (Obviously, this cannot be accomplished by July 1, 2000.) No such site or staff is available at this time and it will be more expensive to operate based on the amount of volunteer help available to the SPCA and the other donations that they receive. 3. Find another shelter to join or contract with to provide impoundment services. This alternative may require substantial cost for transportation and may not be readily accessible to County residents seeking to locate or recover a pet. Without a specific facility in mind, accurate cost estimates cannot be provided. FISCAL IMPACT: Funds are included in the Police Department budget to handle animal shelter costs. RECOMMENDATIONS: Staff recommends renewing the with the Roanoke Valley SPCA upon Attorney and authorization for staff Valley governments and the SPCA to other operational issues. A report the proposed contract can be placed contract on a regional basis form approved by the County to continue to work with the resolve the new shelter and authorizing the execution of on your June 27 agenda. Respectfully submitted, ~/r John M. Chambl ss, Jr. Assistant Administrator Appro d by, L~~~~~ Elmer C. Hod County Administrator ~~ ----------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred ( ) To ( ) Church Johnson McNamara Minnix Nickens Attachments - 3 cc Brent Robertson, Chief Ray Lavinder ". '( Attac_hment (A) ~ RVSPCA_8~ MUNICIPAL POUNDS. ___ _ _ _ ~- BUDGET ~.-..~---- ---------- A~ril 1, 1999 -March 31, 2000 _ _ _ I ! ~ _._ -~----- __ ___ _____ i I April '99 -March '00 I Salaries/Wa e _ _ - - ----~---_ ------._.~' ! _Payroll Tax j . _._ ....----- $207,153.00 1__ ~. ---._.. -_..~ x____$18,222.00 i ! I Hospitalization ~~ ---- - __-___ $11,783.00 -- _ ___`__.______J WorkmanCom ---- I----~ Shelter Expense ~ ----- - -i-- Utilities_ Telephone ----_ -~-~ - - -----$2,288_001---t------------- -----~ $11 728.00 ' ------ ~ --~-------} -~------- -.------I -_____$8689.00-} --i _____-_ __ _-._- __. $3,656.00_11----- Animal Food ~ ----- --- ----r-- Cleaninc~ u lies ___-___~ -- --- $3,0 ;2.00 f----{---------- --- $4,610.00 ~ _ - _ ---- -------- - ------ -- ------ - --- -- - ~ Refuse Service ~ 1 ! r $2 762.00 --- - Pest Control -fi ~ _ ------------..- ---_ _ L-- ---~ Syringes, Needles, Gloves I i Education r-- ~--,--------~.-- $382.00 ! ----- $1 990.00 I _____ __________ _ _ $738.00 1 ~ - - Fatal Plus - ---- ! ---~ __ $2,750.00 -- -~._ --- I Vaccines i Miscellanous ! $7,713.00 $655.00 I _ _! _ _ _~ Office Supplies $3,324.00 _ _ Travel Expenses ~ $382.00 j ~ j __ Insurance __ ~ $7,453.00 j I _~ Accountin~Fees/Audit ____j _____ $11_391.00 ~_~ __ _Re~airs/Maintance ___-~ __ $5,4_47.00 j ~____-_ License Permits -- ----------- ,-------T______---$828.00 ' -j Vetlicte Gas __________ $704.00 Vehicle_Repairs _ ' ___$686.00 Shelter E ui ment__ _ _~_ _ ~ $1,234.00 ~ -1----------- Le~cal Fees _ _ $2,089.00 Pa eg r Service ____ ~ ~ _ $254.00 Copier Lease ~~ $2,020.00 i__- --_-_- ----- , 1 fi ---- ---------------_--~ ~--- T --_ -- _~ ~--T__ ~ Other Shelter Exp. ! $711.00. ___ PostagelMailing Shelter -T- $269.00 ~ Trevel /Hotel ' ! $161.00 I I I ~ ~ ! _~ _ Total Expenses -~ $325,104.00_1 --------_~_....-----_..----- .... - ._ ~~---- _ - __ I _ -- - __ __._-_ _.- __ __ _ ____.. _.J ~ _ __ --- ~ -1-- i -I ~ ------- - ~--- -- - ~ i RVSPCA COST CENTERS NOT RELATED TO MUNICIPAL POUND OPERATIONS ARE NOT LISTED. ~ , I ', , ' I i ~A 4~ RaE.v7T ~ - 4- ~~ l -~_- Pound ~ --------..---~ 'ersonnel - --~ -- - - ~ ! -___ -_____! Salaries _ $118,687.00 ..--....-.--...- _ .____ __ _ __57_3 % of c__ost_~ -- __! _ __' .. I~I !Payroll tax i $10,441.00 I __ ~ _ i ~ I Benefits _ I $6,.751.00 ~ _ _ -_i._.- _. _-L.- _. _. _. -_ _ _.._._ _ ~ - I_ ______ ~ __ _ __ Worker Com $1,311.00 i ! ' I I I I T-,190.00 ~- -j- ' } ---_ .------- - ------------ )ccupancy------ ~ ---- --~--------L------1 ~----~ Utilities 1 $5,500.00 ------- 00 260 X3 Cleanin~ _ ' 63 3 % of cost (base on animal area ----- -I- -=---- ---- ----------- ------ ~ 63.3 °~ of cost base on arnmai area j s -- - - - --- ------- -- . , ___-_-_ __ ------- ---~-----.._. __ -__ - _-_ - __ -_ _ { Telephone- _$'1828_00 -~ 50 ~ Shelter Expenses I $3,655.00 - 50 % , ______-_ _ -_____- f ~ I 00 $14 243 ----._...._ . - ------- -- ~nimai Care - ----- --~--- - ~--------- _ ; --- , . . -___ ~ -i----...---- -- I ----- ~ ~ - Fatal Plus $1,375.00 -,------ --I 085 00 ; 'Vaccines I $3 -- ~,___! ~ 1 -__--_ __x_50% --- - -r----------- - ------, ~ ~ 50% ~ _______ ___ _ ___ _ , !Food I $1,919.00 ~ _ _ _ ~ 63.3 % of cost base on animal areasi ~-T--- ____________ __ _ _ Refuse Service I $1,381.00 I ~ 50% % _ ~~ __ _ _ _ ___ _ __ - - _ ` syrin es, loves etc $995.00 ! 50% ---- - - -- ~ - - $8,755.00 ~---.... -__ _ --- --- - - ------- _~I --- ------- ------- -- IAanagementlbuildin t! kee ~ ~ Office su lies $1,329.00 140% I _ __ __ _ Insurance ! $3,545.00 _ ' 4~ 7°~ti~_. - ________ ___ _ Audit/Accouting $4,556.00 1 _ ~/° ~ r CopierLease ' $808.00 -----------f--------- $3,448.00 Buildi~aintance . _ -; 40% 1--_ --- -- ----- 6_3.3 % o__f co_s__t base on animal area __.___.____.____ - _ Travel/Education ! $672.00 ..__ - 0 $686 i l E ~ 0 __ ~60%~ I , 1 - ! 50%T -_____ ----------------- ~ . e xpenses ;___ Veh c ---------Legal Fees I $418.00 Misc./ Other Expo-$2,123.00 _ ------------~-20°/--0 ~-- j-------~ -_~ 15% ~--~ i -- --- _ _ -- ___-__-- -_--_ -- -~---- ~ r ! -- - i $17,585.00 ! ------ ~ I ~ ~ ~ ~ ---- - -- ~ - I_ i ~ - $ 177,773.00~_~_ - 1 Sa_larylbenefit incrsse~~ear 200f -- --- -- --- ____ 1 y_ I ---- -- -- --- ---- $5,J17_00 ; _-~-- Buiidin repnair ..-.____ ~ C_-_- $6,000.00 -..-.___.-.- ----- i t- $_3,798.00 i I _-; - T .__-T'-~I _.~ ~ _ ~ i -___-._---t-_-__ ~ --I I ~ i ~ I I ' T I i j $186,588.00 i i ~ I ~fiGlf~r E~ -~ /~ o ~ 00 r ~ O CO ~ ~ "~ C ~ ~ o 0 0 0 \ \ \ \ o \ O to ~ ~ U ~ Cp tL') I~ O ~ O ~ O r ~ ~ ~ ~ I` `~ OO 00 ~ ,~ U U ~ ~ MrCOd' M U O o O U i O C O ~ i o 0 0 0 ("'6 r O ~ U i O ti ~ O ~ c ~ O `6 i r M M r i O ~ '~' 0 i O O ti lS~ ~ C O 0 ~ ll7rr ~ > o U i M O i O ~ i ~ i Lf') N ~ p~~t OO ~ N ~ O ~ ~ R'f ~ r~~d7 ; Cfl ~ U O ~ NOOrN ~ ~ O }, M O O ~ N~I`M ~ 00 ~ O ~ N ~ O~MrO) ~ N m ~ O M M i 0 ~ ~ ~ r ~ r U ~ (Cf L ^ ^`` W ~ O O O ~ ~ O ~ y.+ ~. U ~ i 07 d' M d' ~ ~ r (O f~ U o ~ oorti cn V ~ U ~ ~ ai ~i ~ ~ ~ o O o ~ t!7 N r- ~ ~ U Cn o ~ C L(7 L1') 0 0 ~ O N ~ Cfl O ~ ~ M OM O O i~ ~ C O N N ~ i (D M OO M i 0 p 0 r r U ~ 00 ~ M CO I` N r ~ M M ~ 0 ~ O 1 i c ' ' r ~ O O O -p O p Y O O O C D cn ~ .N c U U o ~ ~ N ~ ~ ~ m ~ Q <,y J ._,.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2000 RESOLUTION 061300-10 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Johnson, Church, Nickens, McNamara NAYS: None ABSENT: Supervisor Minnix cc: File Closed Session File A COPY TESTE: ~`~'• Mary H. Allen, CMC Clerk to the Board of Supervisors ~ a aNa~.~ ~ ~ z~ a ~~~~# ~~ ~a~x~~.~.~ r as P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@viww.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us June 15, 2000 Mr. James T. Phipps, Director Court-Community Corrections 415 East Main Street Salem, VA 24153 Dear Mr. Phipps: Attached is a copy of Resolution No.061300-9.b establishing the membership of the Court-Community Corrections Alcohol Safety Action Program Policy Board and appointing Police Chief Ray Lavinder as the representative from Roanoke County. Chief Lavinder's term is for two years and will expire July 1, 2000. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, June 13, 2000. If you need further information, please do not hesitate to contact me. Sincerely, mom. 3~~ C.~_ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Attachment cc: Ray Lavinder, Chief of Police ® Recycled Paper O4 POAN ,~~ , L ~. A +7 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 2401 8-0798 BRENDA J. HOLTON CLERK TO THE BOARD (540) 772-2005 DEPUTY CLERK Intemet E-Mail: mallenQwww.co.roanoke.va.us FAX (540) 772-21 93 Internet E-Mail: bholton@www.co.roanoke.va.us June 14, 2000 Ms. Anne Marie Green, Director General Services Department Roanoke County Public Service Center 1216 Kessler Mill Road Salem, VA 24153 Dear Ms. Green: I am pleased to inform you that, at their meeting held on Tuesday, June 13, 2000, the Board of Supervisors voted unanimously to appoint you as a member of the Roanoke Valley Resource Authority to complete the unexpired four year term of Elaine Carver. This term began on December 31, 1999, and will expire on December 31, 2003. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors Enclosures cc: John Hubbard, CEO, RVRA Steven A. McGraw, Clerk, Circuit Court ® Recycled Paper ~ ~tOANp,1.~ G ~' ~ z ~ a 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 June 14, 2000 Mr. Roger L. Falls 423 McGeorge Drive Vinton, VA 24179 Dear Mr. Falls: BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, June 13, 2000, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for another three year term representing the Vinton Magisterial District. Your new term will begin on June 30, 2000, and expires on June 30, 2003. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~. ~-'c.-~-Le...~~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosure cc: Pete Haislip, Director, Parks & Recreation ® Recycled Paper O~ L;OANp~~ G ti , p z ,~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 BRENDA J. HOLTON MARY H. ALLEN, CMC CLERK TO THE BOARD (540) 772-2005 DEPUTY CLERK Internet E-Mail: mallenQwvew.co.roanoke.va.us FAX (5401 772-2193 Internet E-Mail: bholton~awww.co.roanoke.va.us June 14, 2000 Mr. W. Eric Thomas 4106 Horsepen Mountain Drive Vinton, VA 24179 Dear Mr. Thomas: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Board of Zoning Appeals. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, June 13, 2000, the Board of Supervisors voted unanimously to appoint you to the Board of Zoning Appeals for a five year term. Your term will begin June 30, 2000 and expires June 30, 2005. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~• Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Tim Beard, Secretary, BZA Steven A. McGraw, Clerk, Circuit Court ® Recycled Paper ~ ROANp,I.~ ~ ';' 's+ a ~ a= Cn~~~~ ~~ ~~x~~~.~e 1838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 BRENDA J. HOLTON MARY H. ALLEN, CMC (540) 772-2005 CLERK TO THE BOARD DEPUTY CLERK Internet E-Mail: mallen(~www.co.roanoke.va.us FAX (540) 772-2193 Internet E-Mail: bholton@vnvw.co.roanoke.va.us June 19, 2000 Mr. Lee Osborne Carter, Brown and Osborne PC P. O. Box 13206 Roanoke, VA 24032 Dear Mr. Osborne: I am pleased to inform you that, at their meeting held on Tuesday, June 13, 2000, the Board of Supervisors voted unanimously to appoint you as a citizen representative to the Roanoke Valley-Alleghany Regional Commission for a three year term. Your term will begin on June 30, 2000, and expires on June 30, 2003. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~_~~ ~, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosure cc: Wayne Strickland, Executive Director, RVARC ® Recycled Paper Mary Allen - Re: Agenda Staff Meeting Page 1 From: "Diane Hyatt" <dhyatt@co.roanoke.va.us> To: "Mary Allen" <MALLEN@co.roanoke.va.us> Date: 6/5/00 8:57AM Subject: Re: Agenda Staff Meeting Here are my Board report titles: 1. Request to Increase Mileage Reimbursement Rate from $0.27 to $0.325 in Accordance with the Commonwealth of Virginia (Consent Agenda?) 2. Request to Advance Funds to Begin Site Improvements for the New South County High School 3. Request to Advance Funds to Begin Site Improvements for the Glenvar Middle School On 5 Jun 00, at 8:16, Mary Allen wrote: > Just a reminder that agenda staff meeting will be held today at 3 p.m. in the Board's Conference Room. > If you have an item on the June 13 BOS agenda, please plan to attend. Also please email any agenda item titles so I can add them to the draft agenda. Thanks. > Mary H. Allen CMC > Clerk to the Board > County of Roanoke > 540-772-2003 Mary Allen -Agenda Page 1 From: "Anne Marie Green" <AGREEN@co.roanoke.va.us> To: <mallen@www.co.roanoke.va.us> Date: 6/5/00 8:03AM Subject: Agenda I have an item for the agenda for next week - Request for Appropriation for Increased Gasoline Costs If you don't like the title, feel free to play with it! Anne Marie Green Director of General Services County of Roanoke, Virginia 1216 Kessler Mill Road Salem, Virginia 24153 (540) 387-6200 To: "Brenda Holton" <ADM01/BJH> Subject: Re: Senior Citizens Hall of Fame Date sent: Wed, 9 Feb 2000 10:47:11 I'll add to the June 13 agenda. From: "Brenda Holton" <ADM01/BJH> To: adm01/mha Date sent: Wed, 9 Feb 2000 09:13:45 -0500 Subject: Senior Citizens Hall of Fame > Myra Sellers called to request that Senior Citizens Hall of Fame be > set for June 13 Board meeting. She said they did in May last year > and discussed moving it to later. Just wanted to get on the > calendar. Brenda Holton CMC Deputy Clerk 772-2005 Mary Allen -- 1 -- Wed, 9 Feb 2000 10:47:12 QlOAMp,~,~ . ti '.; ~ 2 ~ a ~~~~~ ~~ ~~~~.~ 1838 MANAGEMENT INFORMATION SYSTEMS May 19, 2000 Mr. Jce McNamara Chairman Roanoke Board of Supervisors P. 0. Box 29800 Roanoke, VA 24018 Dear Mr. McNamara: DAVID A. CHANDLER DIRECTOR Due to my reassignment as Roanoke County's MIS Director, I will no longer be able to serve on the Roanoke Valley Resource Authority Board. This letter serves as my resignation effective May 26, 2000. I appreciate the opportunity afforded me to serve in this capacity. Sincerely, -u-P. -~.:t., -~:~ M. Elaine Carver Cc: Mr. Elmer C. Hodge, County Administrator Mr. Allan C. Robinson Jr.,Chairman, Roanoke Valley Resource Authority 3568 PETERS CREEK ROAD • ROANOKE, VIRGINIA 24019 • (540) 561-8003 ®Recycled Paper ~. Cv 22eG~~ PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its ~lcn.c_ f 3, 2©oa meeting on , at the Roanoke County Administration Center, 5204 Bernard 3: ooP~, Drive, Roanoke, Virginia, at the session beginning at 7-88-g:~:, will hold a public hearing on the following: Ordinance authorizing the granting of an easement to James Leslie Dugger and Melvie Harkleroad Dugger in connection with their use of a portion of County Tank Lot No. 3 located at 5417 Scout Circle (Route 1240) in Cherokee Hills All members of the public interested in the matters set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of the ordinance is on file and is available for public inspection in the office of the Clerk of the Board of Supervisors, whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Paul M. Mahoney County Attorney Roanoke County, Virginia Publish on the following dates: ~ (,~n_e_ I ( 2 0 ~ , 8- Send invoice to: County Attorney's Office P. O. Box 29800 Roanoke, VA 24018-0798 '~~- OO , ~_-~ ATTENTION: Sue Patterson-Bane 5-Z3-oa /D~ // ~m IN THE BOARD OF COUNTY SUPERVISORS OF THE COUNTY OF ROANOKE The day of , 2000 A RESOLUTION of the Board of County Supervisors of the County of Roanoke, establishing, by joint action of the Boards of Supervisors of the Counties of Alleghany, Bath, Botetourt, Craig, Roanoke and Rockbridge, and the City Councils of the Cities of Buena Vista, Clifton Forge, Covington, Lexington, Roanoke and Salem, the membership of the regional Policy Board of the Alcohol Safety Action Program (ASAP) to serve the region composed of those Counties and Cities. WHEREAS, the General Assembly of Virginia has, by statute codified as Virginia Code § 18.2-271.1(H), provided that any county, city, town, or any combination thereof may establish and operate alcohol safety action programs in connection with highway safety, and that each such program shall operate under the direction of a local independent policy board chosen in accordance with procedures approved and promulgated by the Commission on VASAP; and WHEREAS, the Commission on VASAP has approved and promulgated such procedures, which are set out in 24 Virginia Administrative Code 35-20-180; and WHEREAS, Boards of Supervisors of the Counties of Alleghany, Bath, Botetourt, Craig, Roanoke and Rockbridge, and the City Councils of the Cities of Buena Vista, Clifton Forge, Covington, Lexington, Roanoke and Salem have established and do operate the Court-Community Corrections Alcohol Safety Action Program, which is a regional alcohol safety action program in 1 connection with highway safety, and the Commission on VASAP has approved and promulgated procedures for the policy board of that regional alcohol safety action program to be reconstituted ; NOW, THEREFORE, in accordance with the procedures approved and promulgated by the Commission on VASAP, and pursuant to the authority granted to this Board by Virginia Code § 15.2- 1411 (and the organic law of the Commonwealth) (and the Charter of this County), IT IS RESOLVED: 1. That one member of the policy board shall be appointed by the governing body of each participating jurisdiction, and the remaining members of the policy board shall be selected by those appointees in accordance with law and regulations. 2. That this Board hereby appoints Chief Ray Lavinder, Roanoke County Police Department, to the policy board for a period of two years, commencing July 1, 2000. 2 Brenda Holton - Re: (Fwd) (Fwd) Carson Quarles retiring from the IDA Board Page 1 ~. From: Brenda Holton To: David Porter Date: 5/16/00 8:36AM Subject: Re: (Fwd) (Fwd) Carson Quarles retiring from the IDA Board David, we will send Mr. Quarles a Certificate of Appreciation along with letter from the Board after he retires June 30th which is our normal procedure. We did recognize two of the original members, Saul and Vinyard, when thney retired by inviting them to a Board meeting for recognition. We have had others go off the IDA since then and only sent out certificate. Hope that helps. Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors Roanoke County 540-772-2005 bholton@co.roanoke.va.us »> "David Porter" <dporter@co.roanoke.va.us> 05/15/00 05:58PM »> ------- Forwarded message follows ------- From: David Porter <d op rterlc~co.roanoke.va.us> To: bholton groupwise co roanoke va com Subject: (Fwd) Carson Quarles retiring from the IDA Board Copies to: ehodgela~grouowise.co.roanoke.va.com, ,Betty Stewart <ADM01/BVS> Date sent: Mon, 15 May 2000 17:44:30 -0400 Brenda: What is the best way to go on this issue? I do not see a need for the IDA to recognize Quarles if the BOS plans to do so. Let me know if my office should take the initiative. DRP ------- Forwarded message follows ------- From: "Betty Stewart" <ADM01/BVS> To: adm01 /drp Date sent: Mon, 15 May 2000 09:24:52 -0400 Subject: Carson Quarles retiring from the IDA Board Copies to: Joyce Waugh <ADM01/JWW> I know Mr. Quarles sent a letter of resignation to Bob Johnson and my understanding is it is the Board of Supervisor's responsibility to appoint a replacement. What do we need to do for the next IDA meeting as far as recognition for Mr. Quarles' years of service? If I need to do something, it needs to be done soon as I will not be here the week of the meeting. Please advise. Thanks. ------- End of forwarded message ------- ------- End of forwarded message ------- Brenda Holton - Re: (Fwd) (Fwd) Carson Quarles retiring from the IDA Board Page 2 CC: Mary Allen ©606.-2000 ~i9.55 RKE CO GENERAL SER~JICES -~ ADMIN 4TH FLOOR N0.594 Mary • attached is my Board report and the charts. I will bring an anginal o~vEr later in the week. The answers to the questions from yestercis~y, which ~ don't think we want to put in the report - The schools are only SSQ,000 over bud};Ct, wluch would indicate a fair amourn of surplus in their original budge', considering the number of miles those Schaal buses travel. The depcsrtrnente harre not dons a vary good job of cnnsenring fuel, and l would rather not include the chart that shows last year's usage, which was slightly less than. this year's. Call me if you have questions xMG 3876100 D01 ~~~ - 6/7/00 - 3; 00 ,~. ~. ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JUNE 13, 2000 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Publi a of each month. Dev s are broadcast li sat 7 P.M. and A. ~i~,L. ~L ------ u~'`'~ B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Introduction of Dan O'Donnell, Assistant County Administrator 1 3. Pledge of Allegiance to the United States Flag D. BRIEFINGS E. NEW BUSINESS ~ C~ Request from the Sheriff to add three state positions to the Roanoke County Pay and Classification Plan. (Sheriff Gerald Holt) o° ~k ~ 2. Request for $169,156 appropriation to cover increased gasoline y costs. (Anne Marie Green, General Services Director) ~ 3. Request to advance funds to begin site improvements for the New South County High School. (Diane Hyatt, Finance Director) 2 4. Request to advance funds to begin site improvements for the Glenvar Middle School. (Diane Hyatt, Finance Director) n~ e~ ~ 5. Resolution adopting the FY 2000-2001 salaries for the County 'I° Administrator and County Attorney. (Paul M. Mahoney, County Attorney) 6. Request to increase mileage reimbursement rate from 27 cents to 32.5 cents in accordance with the Commonwealth of Virginia. (Diane Hyatt, Finance Director) ~~~~~ -~ ~o F. FIRST REA/DINGS OF ORDINANCES ~° 1. Ordinance amending and reenacting Sections 21-150 "Definitions", 21-151 "Levy of Tax; Amount", 21-153 "Payment and Collection of -'leed. Tax", 21-154 "Report of Taxes Collected'; Remittance; Preservation of r p t Records", 21-156 "Tips and Service Charges", 21-163 "Violations of Article" and 21-153 of Chapter 21 "Taxation" of the Roanoke County Code in order to provide for uniformity in enforcement of meals tax ordinances across the Commonwealth. (Joseph Obenshain, Senior Assistant County Attorney) 2. First reading of ordinance authorizing quitclaim and release of access, water, sanitary sewer, public utilities and drainage easements new- within boundaries of South Concourse Drive located from the © /'off intersection of ValleyPark Drive to its cul-de-sac, the development of ValleyPointe in the Hollins Magisterial District. (Arnold Covey, 2 Community Development Director) G. SECOND READING OF ORDINANCES 1~. Second reading of ordinance appropriating the funds for the fiscal year 2000-2001 budget. (Brent Robertson, Budget Director) 2. Second reading of ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:01 of the Code of Virginia. (Paul Mahoney, County Attorney) H. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the granting of an easement to James Leslie Dugger and Melvie Harkleroad Dugger in connection with their use of a portion of County Tank Lot No. 3 located at 5417 Scout Circle (Route 1240) in Cherokee Hills, Catawba Magisterial District. (Paul Mahoney, County Attorney) I. APPOINTMENTS Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission 3. Industrial Development Authority 4. League of Older Americans -Advisory Board 5. Parks and Recreation Advisory Commission J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of Committee appointments to the Building Code Board of Adjustments and Appeals, the Parks and Recreation Advisory Commission, the Roanoke Valley-Alleghany Regional Commission and the Roanoke Valley Resource Authority. 2. Resolution establishing the Court-Community Corrections Alcohol Safety Action Program Policy Board and appointment of a representative from Roanoke County. 3. Designation of voting delegate to the National Association of Counties Conference, July 14 - 18, 2000. 4. Request to approve the recommendations of the United Way Committee concerning budget allocations to the human service agencies for fiscal year 2000-2001. 5. Acceptance of South Concourse Drive into the Virginia Department of Transportation Secondary System. 6. Acceptance of Forest Acre Court into the Virginia Department of Transportation Secondary System. 7. Donation of a 20' drainage easement across Lot 2, Forest Acres, Phase I I (Tax Map NO. 25.01-3-2) by Ben H. Owens, Trustee, and Mary D. Owens, Trustee, for the Owens Trust. 8. Request from School Administration to accept and appropriate $21,000 to Special Education Experience Conference. 9. Request from School Administration to accept and appropriate $1,460 ISAEP Grant to purchase computer hardware. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 4 3. Board Contingency Fund 4. Future School Capital Reserve O. REPORTS AND INQUIRIES OF BOARD MEMBERS P. SENIOR CITIZENS HALL OF FAME AWARDS AND RECEPTION (4:00 P.M.) The reception will be held on the fourth floor of the Administration Center following the awards ceremony. Q. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session to discuss off-road greenway priorities. (Janet Scheid, Senior Planner) 2. Work Session on Economic Development Strategies. (David Porter, Economic Development Director) 3. Work Session on proposed operating contract with the Roanoke Valley SPCA. (John Chambliss, Assistant County Administrator) 4. Work Session on preliminary plans for Route 11/460 improvements. (Arnold Covey, Community Development Director) R. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (5) discussion of a prospective business or industry where no previous announcement has been made. S. CERTIFICATION RESOLUTION T. ADJOURNMENT 5 5 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JUNE 13, 2000 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: The Honorable H. Odell "Fuzzy" Minnix Roanoke County Board of Supervisors 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS .4~ir,,,-, , J D. BRIEFINGS E. NEW BUSINESS 1. Request from the Sheriff to add state positions to the Roanoke County Pay and Classification Plan. (Sheriff Gerald Holt) 2. Request for appropriation to cover increased gasoline costs. (Anne Marie Green, General Services Director) 32, S' c.e,~~ 3. Request to increase mileage reimbursement rate from 27 cents to 3~5- ~QS~ cents in accordance with the Commonwealth of Virginia. (Diane Hyatt, Finance Director) 4. Request to advance funds to begin site improvements for the New South County High School. (Diane Hyatt, Finance Director) 5. Request to advance funds to begin site improvements for the Glenvar Middle School. (Diane Hyatt, Finance Director) to . ~_e_.~ ~.n c, Z~,~--~~ ~~ `~°~~~ ~- ~-0_ ~ ' F. FIRST READINGS OF ORDINANCES Ordinance amending and reenacting Sections 21-150 "Definitions", 21-151 "Levy of Tax; Amount", 21-153 "Payment and Collection of Tax", 21-154 "Report of Taxes Collected'; Remittance; Preservation of Records", 21-156 "Tips and Service Charges", 21-163 "Violations of Article" and 21-153 of Chapter 21 "Taxation" of the Roanoke County Code in order to provide for uniformity in enforcement of meals tax ordinances across the Commonwealth. (Joseph Obenshain, Senior Assistant County Attorney) G. SECOND READING OF ORDINANCES 1. Second reading of ordinance appropriating the funds for the fiscal 2 year 2000-2001 budget. (Brent Robertson, Budget Director) 2. Second reading of ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:01 of the Code of Virginia. (Paul Mahoney, County Attorney) H. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the granting of an easement to James Leslie Dugger and Melvie Harkleroad Dugger in connection with their use of a portion of County Tank Lot No. 3 located at 5417 Scout Circle (Route 1240) in Cherokee Hills, Catawba Magisterial District. (Paul Mahoney, County Attorney) I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission 3. Industrial Development Authority 4. League of Older Americans -Advisory Board 5. Parks and Recreation Advisory Commission J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. Confirmation of Committee appointments to the Building Code Board of Adjustments and Appeals, the Parks and Recreation Advisory Commission, the Roanoke Valley-Alleghany Regional Commission and the Roanoke Valley Resource Authority. 2. Resolution concerning the continuation of the Court-Community Corrections Alcohol Safety Action Program and appointment of member to the Policy Board. 3. Designation of voting delegate to the National Association of Counties Conference, July 14 - 18, 2000. N~ 4. Request to approve the budget recommendations of the United Way ~t-IS ~ ne ss to the human service agencies.-e--c.._ ~ o r~ o _ ~ o o I_ 5. Acceptance of South Concourse Drive into the Virginia Department of Transportation Secondary System. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve O. REPORTS AND INQUIRIES OF BOARD MEMBERS P. SENIOR CITIZENS HALL OF FAME AWARDS AND RECEPTION (4:00 P.M.) The reception will be held on the fourth floor of the Administration Center following the awards ceremony. 4 Q. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) !~ S 1. discuss off-road greenway priorities. (Janet Scheid, Senior Planner) t~c'o ~''~ S e S S~ o r~ ~ ti -~"raf-~1es ~~--~1 2. of Economic Development . - , ' tor) (~ S 3. proposed operating contract with the Roanoke Valley SPCA. (John Chambliss, Assistant County A~inistrator) ~~~~ i~W $ba~INESS ~~.a-no _.o"~ ~~" ~i~ 4~lo~J ~1~ R~ques~fo pr val an operati con t w the SP (John C]~ Chambl' , As ' t nt Co Admi istrator ~. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (5) discussion of a prospective business or industry where no previous announcement has been made. S CERTIFICATION RESOLUTION T ~ ADJOURNMENT ~~=--~~ X93 ~ J 5 ' 5