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HomeMy WebLinkAbout7/11/2000 - RegularANp,~.~ 4 ~ ~ 38 ~~~~ ~~~~~ - s~~~ ~ ~~;~ ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JULY 11, 2000 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) Roll Call ALL PRESENT AT 3:02 P.M. 2. Invocation: Gardner Smith Director of Purchasing 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS 1 ® Recycled Paper HCN ASKED FOR WORK SESSION ON THE HUMAN SERVICE AGENCY FUNDING. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS Resolution of Appreciation to Charles R. Hill, former Mayor of the Town of Vinton, Virginia. R-071100-1 HCN MOTION TO ADOPT RESO URC FORMER MAYOR HILL PRESENT TO RECEIVE RESO 2. Resolution of Appreciation to David A. Bowers, former Mayor of the City of Roanoke, Virginia. R-071100-2 JPM MOTION TO ADOPT RESO URC FORMER MAYOR BOWERS WAS NOT PRESENT 3. Resolution of Appreciation upon the retirement of Kenneth E. Boone, Utility Department. MOVED TO JULY 25 2000 BECAUSE MR. BOONE WAS UNABLE TO ATTEND. D. BRIEFINGS E. NEW BUSINESS 1. Request to adopt a prioritized list of primary and interstate projects to be presented at the pre-allocation public hearing for the Commonwealth Transportation Board Six-Year Improvement Plan. (Arnold Covey, Community Development Director) R-071100-3 2. Request for approval of regional storm water detention pond and acceptance of grant revenues. (Diane Hyatt, Chief Financial Officer) a GRANT REVENUES URC 1 CITIZEN SPOKE IN SUPPORT F. FIRST READINGS OF ORDINANCES N PON 1. First reading of ordinance to vacate a 12 foot wide public utility easement located on Roanoke County Tax Parcel #71.14-1-40, 2231 Beavers Lane, in the Vinton Magisterial District, upon the petition of Jeffrey and Stephanie Jones. (Terry Harrington, County Planner) HCN MOTION TO APPROVE 1ST READING 2 AND PUBLIC HEARING -JULY 25.2000 URC 2. First reading of ordinance authorizing creation of and financing for a Local Public Works Improvement Project -South Drive Water Project. (Gary Robertson, Utility Director) BLJ MOTION TO APPROVE 1ST READING 2 -JULY 25.2000 URC 3. First reading of ordinance authorizing creation of and financing for a Local Public Works Improvement Project -Chesterfield Court Sewer Project. (Gary Robertson, Utility Director) HOM MOTION TO APPROVE 1ST READING 2 -JULY 25. 2000 URC G. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing execution of an agreement to clarify easement rights and ownership in connection with a Utility Department reservoir lot on Dorset Drive. (Gary Robertson, Utility Director) 0-071100-5 JPM MOTION TO ADOPT ORD URC H. APPOINTMENTS 3 NONE 1. Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission 3. Industrial Development Authority 4. League of Older Americans -Advisory Board 5. Social Services Advisory Board I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-071100-6 AT WOR URC PT CONSENT 1. Request from schools to appropriate $57,885.75 Summer Youth Grant to the Summer Youth Employment Program. A-071100-6.a 2. Request from schools to appropriate $131,180 Class-Size Reduction Grant to employ teachers to reduce class size. A-071100-6. b 3. Ratification of revisions to the by-laws for the Blue Ridge Community Services. A-071100-6.c 5. Acceptance of water facilities serving Valley Park Center, Buildings A and B. 4 A-071100-6.d 6. Acceptance of water and sewer facilities serving Rose in the Garden, Section 4. A-071100-6.e 7. Adoption of resolution of appreciation upon the retirement of Paul B. McElvein, Police Department. R-071100-6.f 8. Acceptance of water and sewer facilities serving Nottingham Park. A-071100-6.g 9. Request from Sheriff to accept Title II and Title VI Continuation Grant from the Department of Criminal Justice Service for temporary on-call juvenile supervision/transportation program. A-071100-6.h 10. Acceptance of Renoir Lane and Gaugin Circle into the Virginia Department of Transportation Secondary System. R-071100-6. i 5 MINUTE RECESS AT 4:00 P.M. J. REQUESTS FOR WORK SESSIONS 1. Fire and Rescue Staffing Requirements E TINUED CARE TY-WI K. REQUESTS FOR PUBLIC HEARINGS NONE L. CITIZENS' COMMENTS AND COMMUNICATIONS 5 NONE M. REPORTS BLJ MOTION TO RECEIVE AND FILE -U RC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve N. REPORTS AND INQUIRIES OF BOARD MEMBERS days. Supervisor Church: Thanked Battalion Chief Charlie Kinq for the drx hydrants that were purchased with two grants awarded by the state. O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session on Fire and Rescue staffing requirements. (Rick Burch, Fire and Rescue Chief) HELD AS ITEM J-1 DURING REGULAR SESSION 2A. Discussion of funding for human service agencies. 6 2B. Social Service Agency Funding BOARD CONTINGENCY FUND. NEW BUSINESS 1. Funding of Human Services Agencies in FY2000-2001 Budget. A-071100-7 F 3. Work Session on economic development strategies. (Elmer Hodge, County Administrator) HELD FROM 7:30 P.M. TO 8:45 P.M. ENTED BY DAVID PORTER. JOYCE WAUGH _TON. BOARD FOR ADOPTION. TEGIES - P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (5) Discussion of economic development prospect and 2.1-344A (7) probable litigation with Evangel Four Square Church. JPM MOTION TO GO INTO CLOSED MEETING AT 7:05 P.M. - URC CLOSED MEETING HELD FROM 7:05 P.M. TO 7:30 P.M. Q. CERTIFICATION RESOLUTION R. ADJOURNMENT TO Mi JOINT MEETING WITH ~A~1 AD iin7f AT TIJC C JPM MOTION TO ADJOURN AT 8:45 P.M. - UW BE Y P AN ,~ F ~a , z ~ z v a~ rasa C~.o~xxt~g ~~ ~~~txt~~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JULY 11, 2000 liF.~RJ QF THE BC1IE' RQXf Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Gardner Smith Director of Purchasing 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation to Charles R. Hill, former Mayor of the Town of Vinton, Virginia. 2. Resolution of Appreciation to David A. Bowers, former Mayor of the City of Roanoke, Virginia. 1 ® Recycled Paper 3. Resolution of Appreciation upon the retirement of Kenneth E. Boone, Utility Department. D. BRIEFINGS E. NEW BUSINESS 1. Request to adopt a prioritized list of primary and interstate projects to be presented at the pre-allocation public hearing for the Commonwealth Transportation Board Six-Year Improvement Plan. (Arnold Covey, Community Development Director) 2. Request for approval of regional storm water detention pond and acceptance of grant revenues. (Diane Hyatt, Chief Financial Officer) F. FIRST READINGS OF ORDINANCES 1. First reading of ordinance to vacate a 12 foot wide public utility easement located on Roanoke County Tax Parcel #71.14-1-40, 2231 Beavers Lane, in the Vinton Magisterial District, upon the petition of Jeffrey and Stephanie Jones. (Terry Harrington, County Planner) 2. First reading of ordinance authorizing creation of and financing for a Local Public Works Improvement Project -South Drive Water Project. (Gary Robertson, Utility Director) 3. First reading of ordinance authorizing creation of and financing for a Local Public Works Improvement Project -Chesterfield Court Sewer Project. (Gary Robertson, Utility Director) G. SECOND READING OF ORDINANCES Second reading of ordinance authorizing execution of an agreement to clarify easement rights and ownership in connection with a Utility Department reservoir lot on Dorset Drive. (Gary Robertson, Utility Director) H. APPOINTMENTS Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission 3. Industrial Development Authority 4. League of Older Americans -Advisory Board 2 5. Social Services Advisory Board CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Request from schools to appropriate $57,885.75 Summer Youth Grant to the Summer Youth Employment Program. 2. Request from schools to appropriate $131,180 Class-Size Reduction Grant to employ teachers to reduce class size. 3. Ratification of revisions to the by-laws for the Blue Ridge Community Services. 4. Funding for human service agencies in Fiscal Year 2000-2001 budget. 5. Acceptance of water facilities serving Valley Park Center, Buildings A and B. 6. Acceptance of water and sewer facilities serving Rose in the Garden, Section 4. 7. Adoption of resolution of appreciation upon the retirement of Paul B. McElvein, Police Department. 8. Acceptance of water and sewer facilities serving Nottingham Park. 9. Request from Sheriff to accept Title II and Title VI Continuation Grant from the Department of Criminal Justice Service for temporary on-call juvenile supervision/transportation program. 10. Acceptance of Renoir Lane and Gaugin Circle into the Virginia Department of Transportation Secondary System. J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS 3 M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session on Fire and Rescue staffing requirements. (Rick Burch, Fire and Rescue Chief) 2. Work Session on economic development strategies. (Elmer Hodge, County Administrator) P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A Q. CERTIFICATION RESOLUTION R. ADJOURNMENT TO MONDAY, JULY 24. 2000 AT 12:00 NOON FOR A JOINT MEETING WITH THE SALEM CITY COUNCIL TO BE HELD IN "C" AT THE SALEM 4 i 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 2000 RESOLUTION 071100-1 OF APPRECIATION TO CHARLES R. HILL, FORMER MAYOR THE TOWN OF VINTON, FOR SERVICES TO THE ROANOKE VALLEY WHEREAS, Charles R. Hill was first elected to the Vinton Town Council in 1976, and elected as Mayor in 1980; and WHEREAS, during that period, Mayor Hill has consistently worked for the good of the entire Valley, supporting economic development projects, regional cooperation and innovative concepts; and WHEREAS, the citizens of Roanoke County have benefitted from Mayor Hill's dedication and contributions through his activities and leadership positions on the Fifth Planning District Commission, the Western Virginia Development Corporation, the Regional Partnership of the Roanoke Valley, the Virginia Recreational Facilities Authority, the Vinton Lions Club, and the Vinton Chamber of Commerce; and WHEREAS, under his tenure as Mayor of the Town of Vinton, many projects came to fruition including the new Vinton Municipal Building, the Vinton Farmers Market and Stage, the Vinton Industrial Park, the Wolf Creek Greenway Trail, the E911 System, the well water system serving Vinton and East Roanoke County, the new regional landfill and transfer station, the Gainsharing Agreement with Roanoke County and the Regional Fire and Rescue Training Center; and WHEREAS, Charles R. Hill has been a good friend and neighbor to the citizens of Roanoke County, and his enthusiasm, dedication and commitment to the good of the entire Roanoke Valley will be missed as he retires from service as Mayor of the Town of Vinton. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of the citizens of Roanoke County, does hereby extend its sincere appreciation to CHARLES R. HILL for his years of service to the residents of the Town of Vinton and for his dedication to maintaining the high quality of life for all the people of the Roanoke Valley; and FURTHER, BE IT RESOLVED, that the Board of Supervisors does hereby extend its sincere best wishes to Charles R. Hill for a happy and productive retirement from the Office of Mayor of the Town of Vinton. r On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 . k ,~ C -- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 2000 RESOLUTION OF APPRECIATION TO CHARLES R. HILL, FORMER MAYOR THE TOWN OF VINTON, FOR SERVICES TO THE ROANOKE VALLEY WHEREAS, Charles R. Hill was first elected to the Vinton Town Council in 1976, and elected as Mayor in 1980; and WHEREAS, during that period, Mayor Hill has consistently worked for the good of the entire Valley, supporting economic development projects, regional cooperation and innovative concepts; and WHEREAS, the citizens of Roanoke County have benefitted from Mayor Hill's dedication and contributions through his activities and leadership positions on the Fifth Planning District Commission, the Western Virginia Development Corporation, the Regional Partnership of the Roanoke Valley, the Virginia Recreational Facilities Authority, the Vinton Lions Club, and the Vinton Chamber of Commerce; and WHEREAS, under his tenure as Mayor of the Town of Vinton, many projects came to fruition including the new Vinton Municipal Building, the Vinton Farmers Market and Stage, the Vinton Industrial Park, the Wolf Creek Greenway Trail, the E911 System, the well water system serving Vinton and East Roanoke County, the new regional landfill and transfer station, the Gainsharing Agreement with Roanoke County and the Regional Fire and Rescue Training Center; and WHEREAS, Charles R. Hill has been a good friend and neighbor to the citizens of Roanoke County, and his enthusiasm, dedication and commitment to the good of the entire Roanoke Valley will be missed as he retires from service as Mayor of the Town of Vinton. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of the citizens of Roanoke County, does hereby extend its sincere appreciation to CHARLES R. HILL for his years of service to the residents of the Town of Vinton and for his dedication to maintaining the high quality of life for all the people of the Roanoke Valley; and FURTHER, BE IT RESOLVED, that the Board of Supervisors does hereby extend its sincere best wishes to Charles R. Hill for a happy and productive retirement from the Office of Mayor of the Town of Vinton. ~,_ `,_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 2000 RESOLUTION 071100-2 OF APPRECIATION TO DAVID A. BOWERS, FORMER MAYOR THE CITY OF ROANOKE, FOR SERVICES TO THE ROANOKE VALLEY WHEREAS, David A. Bowers, was elected to Roanoke City Council in 1984; re- elected in 1988; and was first elected Mayor of Roanoke at the General Election held on May 5, 1992, taking office on July 1, 1992; and WHEREAS, during that period, Mayor Bowers has consistently worked for the good of the entire Valley, supporting economic development projects, tourism, regional cooperation and innovative concepts; and WHEREAS, during Mayor Bowers term as Mayor, the Roanoke County Board of Supervisors and Roanoke City Council began their periodic joint meetings that have resulted in greater mutual understanding and commitment, and the successful completion of regional projects; and WHEREAS, the citizens of Roanoke Valley have benefitted from Mayor Bowers' dedication and contributions through his activities and leadership positions on the Roanoke Redevelopment and Housing Authority Board of Commissioners, Downtown Housing Task Force, and Greater Roanoke Transit Company Board of Directors; and WHEREAS, under his tenure as Mayor of the City of Roanoke, many projects came to fruition including the renovation of the Hotel Roanoke and Conference Center, creation of the Virginia Museum of Transportation; and he helped to assure the continuing revitalization of downtown Roanoke with his support of The Riverside Centre for Research and Technology, the Art Museum of Western Virginia/IMAX theater partnership and the nearly completed Railside Linear Walk; and WHEREAS, David A. Bowers has been a good friend and neighbor to the citizens of Roanoke County, and his enthusiasm, dedication and commitment to the good of the entire Roanoke Valley will be missed as he retires from service as Mayor of the City of Roanoke. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of the citizens of Roanoke County, does hereby extend its sincere appreciation to DAVID A. BOWERS for his years of service to the residents of the City of Roanoke and for his dedication to maintaining the high quality of life for all the people of the Roanoke Valley; and FURTHER, BE IT RESOLVED, that the Board of Supervisors does hereby extend its sincere best wishes to David A. Bowers for a happy and productive retirement from the Office of Mayor of the City of Roanoke. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 2000 RESOLUTION OF APPRECIATION TO DAVID A. BOWERS, FORMER MAYOR THE CITY OF ROANOKE, FOR SERVICES TO THE ROANOKE VALLEY WHEREAS, David A. Bowers, was elected to Roanoke City Council in 1984; re- elected in 1988; and was first elected Mayor of Roanoke at the General Election held on May 5, 1992, taking office on July 1, 1992; and WHEREAS, during that period, Mayor Bowers has consistently worked for the good of the entire Valley, supporting economic development projects, tourism, regional cooperation and innovative concepts; and WHEREAS, during Mayor Bowers term as Mayor, the Roanoke County Board of Supervisors and Roanoke City Council began their periodic joint meetings that have resulted in greater mutual understanding and commitment, and the successful completion of regional projects; and WHEREAS, the citizens of Roanoke Valley have benefitted from Mayor Bowers' dedication and contributions through his activities and leadership positions on the Roanoke Redevelopment and Housing Authority Board of Commissioners, Downtown Housing Task Force, and Greater Roanoke Transit Company Board of Directors; and WHEREAS, under his tenure as Mayor of the City of Roanoke, many projects came to fruition including the renovation of the Hotel Roanoke and Conference Center, creation of the Virginia Museum of Transportation; and he helped to assure the continuing revitalization of downtown Roanoke with his support of The Riverside Centre for Research and Technology, the Art Museum of Western Virginia/IMAX theater partnership and the nearly completed Railside Linear Walk; and WHEREAS, David A. Bowers has been a good friend and neighbor to the citizens of Roanoke County, and his enthusiasm, dedication and commitment to the good of the entire Roanoke Valley will be missed as he retires from service as Mayor of the City of Roanoke. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of the citizens of Roanoke County, does hereby extend its sincere appreciation to DAVID A. BOWERS for his years of service to the residents of the City of Roanoke and for his dedication to maintaining the high quality of life for all the people of the Roanoke Valley; and FURTHER, BE IT RESOLVED, that the Board of Supervisors does hereby extend its sincere best wishes to David A. Bowers for a happy and productive retirement from the Office of Mayor of the City of Roanoke. w r V ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 2000 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON RETIREMENT OF KENNETH E. BOONE, UTILITY DEPARTMENT WHEREAS, Kenneth E. Boone was first employed by Roanoke County on September 23, 1974, in the Utility Department as an Electrician; and WHEREAS, Mr. Boone retired from Roanoke County on June 1, 2000, as a Utility Coordinator, after more than twenty-five years of service; and WHEREAS, Mr. Boone served his country with twenty years of service in the United States Navy prior to his employment with Roanoke County; and WHEREAS, Mr. Boone is a humanitarian who constantly worked to help his fellow employees from coordinating lunch on Professional Secretary's Day, to loaning money to a friend in need; and WHEREAS, Mr. Boone is an ambassador for Roanoke County, always promoting the County as a wonderful place to live and work; and WHEREAS, Mr. Boone was a valuable asset and resource to the Utility Department with his vast knowledge of electrical power and control systems; and WHEREAS, Mr. Boone was an advocate for Utility Department employees specifically and County employees in general while serving on numerous salary classification teams; and WHEREAS, Mr. Boone, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. 1 r C -.3 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to KENNETH E. BOONE for more than twenty-five years of capable, loyal and dedicated service To Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 2 ~- - f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 2000 RESOLUTION 071100-3 REQUESTING VDOT TO CONTINUE FUNDING PROJECTS CURRENTLY ON THE PLAN AND ADOPT THOSE PROJECTS IDENTIFIED AS "PROJECTS NOT ON PLAN" FOR INCLUSION INTO THE 2000-2006 PRIMARY AND INTERSTATE SIX YEAR IMPROVEMENT PLAN WHEREAS, the Six Year Improvement Program is the Commonwealth Transportation Board's plan for identifying funds anticipated to be available for highway and other forms of transportation construction; and WHEREAS, this program is updated annually to assist in the allocation of federal and state funds for interstate, primary, and secondary roads. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the following projects identified as "Projects on Plan" are recommended to continue to receive funding for planning and construction; and Interstate 73 -Roanoke County is very supportive of this project through southwest Virginia and looks forward to reviewing the Transportation Board and Consultant's preliminary environmental impact study and cost estimate for the proposed alignments within the Route 220 corridor. Interstate 81 - Roanoke County is very supportive of the Virginia Department of Transportation's proposed plan to increase the number of north and south travel lanes. We look forward to reviewing the prioritized segments of I-81 and want to continue to work with local VDOT staff to develop regional cooperation of stormwater detention facilities and potential utility crossings. Route 11/460 (West Main Street) -Roanoke County is pleased this section of road made the Commonwealth's Transportation Board six-year Improvement Program and we continue to support the funding necessary to complete this necessary widening. The commercial and residential development projected to occur within this area will place additional demands on the road system that is currently providing an inadequate service level. Current traffic counts for this section show approximately 15,000 vehicles per day. 1 Route 221 (Bent Mountain Road) -Roanoke County is requesting continued allocation of funds for this 2.3-mile road project. The residential development projected to occur within this area will place additional demands on the road system that is currently providing an inadequate service level. Current traffic counts for this section show approximately 12,000 vehicles per day. 2. That the following projects identified as "Projects Not on Plan" have been identified by the Board of Supervisors as extremely important to the growth of Roanoke County or for safety improvements and are requested to be included in the VDOT Six Year Improvements Program for the 1999-05 Fiscal Year. They are listed in priority order. 1. Route 11 (Williamson Road) Need: Now that Route 11 has been widened from Plantation Road (Rte. 115) to Hollins College, there remains one section of three lane road from Peters Creek Road (Rte. 117) to the Roanoke City Limits. Additionally, the existing bridge over Carvins Creek does not meet current standards, and the alignment of Florist Road with Route 11 creates additional congestion and safety concerns. The existing section of road, 1.52 miles, is currently athree-lane with the center lane used for turning movements. Ninety percent of the tracts adjacent to Williamson Road are developed for commercial use. Traffic counts: 15,000 vehicles per day from the Roanoke city limits to Peters Creek Road. This stretch of road has also been identified as an alternate route in the event of a blockage on I-81/581. Recommended Improvements: A four-lane divided highway with appropriate cross over and turn lanes, which will complete improvement of Williamson Road from the city limits to the Botetourt County line. Cost: $12,000,000. 2. Route 115 (Plantation Road Need: The existing road, 2.43 miles, is two lanes with numerous side connections to residential neighborhoods. The road needs to be improved from Roanoke City limits north to Route 11. If full funding is not available, various spot improvements, such as turn lanes, alignment and grade improvements, would help with safety issues. Additional land is available 2 along the road for future development, which will increase traffic and construction costs in the future. Traffic Counts: From the Roanoke city Limits to Williamson Road, 11,000 vehicles per day. Recommended Improvements: Four lane divided highway with appropriate turning lanes. Cost: $12,000,000 - $15,000,000. 3. Route 220S (Franklin Road) Need: This section of 220 S is approximately 2.0 miles long and is a four- lane divided highway. Recently a traffic study was conducted for a commercial development and the report predicted a level of service D or F within the next of couple of years. Additional lanes and improved vertical alignment is required from Roanoke City limits south to Rte 668 (Yellow Mountain Rd). Spot improvements are needed now at the intersection 419 and 220 S. Traffic Counts: From the Roanoke City limits South is approximately 44,000 vehicles per day. Recommended Improvements: Additional lanes and intersection improvements. Cost: $5,000,000 - $8,000,000. 4. Route 116 (Jae Valley Road, Need: The Salem residency has notified staff that the bridge over Back Creek is in need of repair and we wish to offer our support for improvements to the approaches and bridge replacement. This road is serving the growing commuter traffic from Franklin County and recreational traffic to Smith Mountain Lake. Traffic Counts: From the Roanoke City limits South is approximately 4,000 vehicles per day. Recommended Improvements: Improve approaches and replace existing bridge. Cost: $3,000,000 - $4,000,000. 5. Route 311 (Catawba Valley Road) -Intersection Improvements Need: This area has experienced steady growth over the last several years and the congestion at this intersection has increased. 3 Traffic Counts: Rte 311 has an average daily traffic of 11,000 vpd and Bradshaw Road (Rte 864) carries approximately 3,200 vpd. Recommended Improvements: Construct a right hand passing lane (left turn lane). Other primary roads in Roanoke County which deserve consideration for spot improvements: ROUTE 419 (ELECTRIC ROAD) INTERSECTION IMPROVEMENTS, ROUTE 118, (AIRPORT ROAD), ROUTE 24 (WASHINGTON AVENUE) INCLUDING INTERSECTION AND SIGNALIZATION IMPROVEMENTS, AND IMPROVEMENTS AT THE INTERSECTION OF WILLIAM BYRD HIGH SCHOOL, ROUTE 460, (CHALLENGER AVE.), LEFT AND RIGHT TURN LANES AT SEVERAL EXISTING SECONDARYS. On motion of Supervisor Nickens to adopt the resolution with addition of Route 460E (WalMart Development) and signalization of Chestnut Mountain Drive and Mountain View Road, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: ~• Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Fred Altizer, District Administrator, VDOT The Honorable Shirley J. Ybarra, Secretary of Transportation and Chairman, Commonwealth Transportation Board Lorinda G. Lionberger, Salem District, Commonwealth Transportation Board Mayor Ralph Smith, City of Roanoke Roanoke Valley Delegation to the General Assembly Senator John Warner, U. S. Senate Senator Charles Robb, U. S. Senate Congressman Robert Goodlatte Congressman Frederick Boucher ACTION # ITEM NUMBER ~"`' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: July 11, 2000 Adopt a prioritized list of Primary and Interstate projects to be presented at the pre-allocation public hearing for the Commonwealth Transportation Board FY 00/06 Six-Year Improvement Program. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: County staff is requesting the Board of Supervisors to adopt a list of Interstate and Primary projects to present to the Virginia Department of Transportation Board Pre-allocation Hearing for fiscal year 2000-06, on July 21, 2000, at the Salem Civic Center. BACKGROUND: The Six Year Improvement Program is the Commonwealth Transportation Board's plan for identifying funds anticipated to be available for highway and other forms of transportation construction for distribution in the 2000-06 plan. This program is updated annually. As a part of the development of this program, the Transportation Board conducts public hearings in each of the nine construction districts in the state to receive input from members of the General Assembly, members of the Roanoke County Board of Supervisors, City Council members and members of the general public. Roanoke County is within the Salem District along with eleven (11) other counties and ten (10) cities. All are lobbying for these construction funds. These federal and state funds are allocated according to formulae as mandated by state and federal statutes for interstate, primary and urban roads. SUMMARY OF INFORMATION: Presently, there are five budgeted projects in the six year improvement program in Roanoke County. 1 ~ ~/ Projects On Plan: Interstate 73 -Three corridors have been identified and the VDOT is developing a preliminary phase I draft environmental impact study and cost estimate for each alignment. The study should be completed sometime later this year. At that time VDOT will hold a public hearing to present their findings. Estimate cost of corridor study $15M. Interstate 81 - VDOT recently published a final draft of the interchanges and proposed lane widths for Interstate 81. The Commonwealth Transportation Board (CTB) six-year improvement plan for FY98/99 has I-81 broken into six segments. However, the priorities and construction dates have not been determined at this time. Total estimated cost for 6 segments in Roanoke County with PE underway $200M. Route 11/460 (West Main Street -This section of road has been added to the six-year plan and preliminary fieldwork has already been started. VDOT should be holding a citizen information meeting sometime this year. Roanoke County will be requesting additional funding from the Commonwealth Transportation Board so this project can move forward as quickly as possible. Total estimated project cost $19M. Route 221 (Brambleton Avenue) -Construction plans have been approved by the CTB and ROW is currently being acquired for section 1. The current estimate for ROW on the first phast is $1.7M. Route 311 (Catawba Valley Drive), Spot improvement -Funds have been allocated for construction. Estimated cost for improvements on top of Catawba Mountain at parking area $230,000. Route 419 (Electric Road) -Funds have been allocated to add aright-turn and signal lane at Hidden Valley Drive. This project is under construction. In addition, a corridor study is underway on Rte 419 from I-81 to 220 Expressway to determine future improvements. Estimated cost for improvements underway $940,000. Roanoke County has one TEA-21 project listed in the current plan as outlined below: The Hanging Rock Battlefield Trail Phase 1 is complete. Phase II is in the design and is funded for construction. Approximately $130,000 of enhancement funds remaining. Proiects Not On Plan: Roanoke County requests the following roads be considered for inclusion in the interstate and primary six-year plan in the order presented: Route 11 (Williamson Road) -The widening of Rte. 11 North of Rte. 115 leaves a section of three lane road south of Rte. 115 to Roanoke City Corporate limits (existing five lane flush). There is significant congestion along this segment of road and the existing bridge structure is substandard. The district recently lowered the bridge capacity from a 25 to 20-ton weight limit over Carvins Creek. In addition, the acute alignment of Florist Road with Rte. 11 in the same vicinity creates additional congestion and safety concern. We 2 ~'..` believe that this work will compliment the proposed widening of Rte. 11 from Rte. 115 to Hollins College and have a major positive impact on the North County area. The existing section of road (1.92 miles) in question is a three-lane road with a flush median for turning movements. The alignment is fairly level except for a steep incline adjacent to Boxley Hills. The improvements would probably consist of a five lane flush highway with appropriate turning lanes with an estimated cost of approximately $10,000,000. Route 115 (Plantation Road) - We encourage the continuation of improvements north to Rte. 11; however, if funding is not available for the entire project, Roanoke County is asking consideration be given to additional spot improvements (turn lanes, alignment and grade improvements) at various locations. The existing road (2.43 miles) is a two-lane facility with numerous side connections to residential neighborhoods. Additional land is available for future development. The road is winding in spots with some minor grade changes. The average annual daily traffic estimates for Rte. 115 is approximately 15,000 vpd from Roanoke City Corporate limits to I-81. The improvements would probably consist of a five lane flush highway with appropriate turning lanes with an estimated cost of approximately $10,000,000. Route 220 S (from Rte. 419 to Buck Mountain Road) -This section of Rte. 220 is partially in Roanoke City and County. Development and traffic in this area has increased tremendously over the past couple of years. We request the Transportation Board review the possibility of adding additional lanes to handle the increasing traffic congestion in this area especially from the intersection of Rte 419 past Buck Mountain Road. Route 116 (Jae Valley Road), Bridge -- VDOT staff has informed us the bridge over Back Creek is in need of replacement. Route 460E (Walmart development) -Route 460E from the Roanoke City limits to alternate Route 220 continues to see increased traffic demands and the proposed development at the intersection of Route 220 will add to traffic counts in this section of Roanoke County. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the prioritized list of projects and resolution to be presented at the pre-allocation hearing on July 21, 2000. County staff will attend the public meeting and is requesting that the Board of Supervisors appoint a representative to attend this meeting. S ITTED BY: Arnold Covey, Director Community Development APPROVED BY: cal ~r~i~ Elmer C. Hodge County Administrator 3 ~...- Approved ( ) Denied () _ Received ( ) Referred _ To ACTION Motion by:_ VOTE No Yes Abs Church Johnson _ _ _ Minnix _ _ _ McNamara _ _ _ Nickens 4 ~ ~ r b.-~- 'P SCHEDULE FOR: SALEM DISTRICT PLANNING 8t PROGRAMMING MEETING July 21, 2000 Salem Civic Center, 1001 Roanoke Blvd., Salem, VA 9:00 a.m. Opening Remarks and Introduction; Genera( Assembly Members 10:00 a.m. Counties of Carroll, Floyd, Giles, Montgomery, Pulaski; Cities of Galax and Radford; Towns of Hillsville, Narrows, Pearisburg, Dublin, Pulaski, Blacksburg and Christiansburg 11:00 a.m. Counties of Roanoke, Botetourt, Craig; Cities of Roanoke and Salem; Town of Vinton 12:00 p.m. Counties of Bedford, Franklin, Henry and Patrick; Cities of Bedford and Martinsville; Towns of Rocky Mount and Stuart Registration will be required for all attendees. Please call (540) 387-5348 if additional information is needed. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 2000. RESOLUTION REQUESTING VDOT TO CONTINUE FUNDING PROJECTS CURRENTLY ON THE PLAN AND ADOPT THOSE PROJECTS IDENTIFIED AS "PROJECTS NOT ON PLAN" FOR INCLUSION INTO THE 2000- 2006 PRIMARY AND INTERSTATE SIX YEAR IMPROVEMENT PLAN WHEREAS, the Six Year Improvement Program is the Commonwealth Transportation Board's plan for identifying funds anticipated to be available for highway and other forms of transportation construction; and WHEREAS, this program is updated annually to assist in the allocation of federal and state funds for interstate, primary, and secondary roads. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: That the following projects identified as "Projects on Plan" are recommended to continue to receive funding for planning and construction; and Interstate 73 -Roanoke County is very supportive of this project through southwest Virginia and looks forward to reviewing the Transportation Board and Consultant's preliminary environmental impact study and cost estimate for the proposed alignments within the Route 220 corridor. Interstate 81 -Roanoke County is very supportive of the Virginia Department of Transportation's proposed plan to increase the number of north and south travel lanes. We look forward to reviewing the prioritized segments of I-81 and want to continue to work with local VDOT staff to develop regional cooperation of stormwater detention facilities and potential utility crossings. Route 11/460 (West Main Street) -Roanoke County is pleased this section of road made the Commonwealth's Transportation Board six-year Improvement Program and we continue to support the funding necessary to complete this necessary widening. The commercial and residential development projected to occur within this area will place additional demands on the road system that is currently providing an inadequate -i service level. Current traffic counts for this section show approximately 15,000 vehicles per day. Route 221 (Bent Mountain Road) -Roanoke County is requesting continued allocation of funds for this 2.3-mile road project. The residential development projected to occur within this area will place additional demands on the road system that is currently providing an inadequate service level. Current traffic counts for this section show approximately 12,000 vehicles per day. 2. That the following projects identified as "Projects Not on Plan" have been identified by the Board of Supervisors as extremely important to the growth of Roanoke County or for safety improvements and are requested to be included in the VDOT Six Year Improvements Program for the 1999-05 Fiscal Year. They are listed in priority order. 1. Route 11 (Williamson Road) Need: Now that Route 11 has been widened from Plantation Road (Rte. 115) to Hollins College, there remains one section of three lane road from Peters Creek Road (Rte. 117) to the Roanoke City Limits. Additionally, the existing bridge over Carvins Creek does not meet current standards, and the alignment of Florist Road with Route 11 creates additional congestion and safety concerns. The existing section of road, 1.52 miles, is currently a three-lane with the center lane used for turning movements. Ninety percent of the tracts adjacent to Williamson Road are developed for commercial use. Traffic counts: 15,000 vehicles per day from the Roanoke city limits to Peters Creek Road. This stretch of road has also been identified as an alternate route in the event of a blockage on I-81/581. Recommended Improvements: A four-lane divided highway with appropriate cross over and turn lanes, which will complete improvement of Williamson Road from the city limits to the Botetourt County line. Cost: $12,000,000. 2 .,~ 2. Route 115~PIantation Road) Need: The existing road, 2.43 miles, is two lanes with numerous side connections to residential neighborhoods. The road needs to be improved from Roanoke City limits north to Route 11. If full funding is not available, various spot improvements, such as turn lanes, alignment and grade improvements, would help with safety issues. Additional land is available along the road for future development, which will increase traffic and construction costs in the future. Traffic Counts: From the Roanoke city Limits to Williamson Road, 11,000 vehicles per day. Recommended Improvements: Four lane divided highway with appropriate turning lanes. Cost: $12,000,000 - $15,000,000. 3. Route 220S Franklin Road) Need: This section of 220 S is approximately 2.0 miles long and is a four- lane divided highway. Recently a traffic study was conducted for a commercial development and the report predicted a level of service D or F within the next of couple of years. Additional lanes and improved vertical alignment is required from Roanoke City limits south to Rte 668 (Yellow Mountain Rd). Spot improvements are needed now at the intersection 419 and 220 S. Traffic Counts: From the Roanoke City limits South is approximately 44,000 vehicles per day. Recommended Improvements: Additional lanes and intersection improvements. Cost: $5,000,000 - $8,000,000. 4. Route 116 (Jae Valley Road) Need: The Salem residency has notified staff that the bridge over Back Creek is in need of repair and we wish to offer our support for improvements to the approaches and bridge replacement. This road is serving the growing commuter traffic from Franklin County and recreational traffic to Smith Mountain Lake. Traffic Counts: From the Roanoke City limits South is approximately 4,000 vehicles per day. 3 .r- Recommended Improvements: Improve approaches and replace existing bridge. Cost: $3,000,000 - $4,000,000. 5. Route 311 (Catawba Valley Road) -Intersection Improvements Need: This area has experienced steady growth over the last several years and the congestion at this intersection has increased. 1 Traffic Counts: Rte 311 has an average daily traffic of 11,000 vpd and Bradshaw Road (Rte 864) carries approximately 3,200 vpd. Recommended Improvements: Construct a right hand passing lane (left turn lane). Other primary roads in Roanoke County which deserve consideration for spot improvements: ROUTE 419 (ELECTRIC ROAD) INTERSECTION IMPROVEMENTS, ROUTE 118, (AIRPORT ROAD), ROUTE 24, (WASHINGTON AVENUE) IMPROVEMENTS AT THE INTERSECTION OF WILLIAM BYRD HIGH SCHOOL, ROUTE 460, (CHALLENGER AVE.), LEFT AND RIGHT TURN LANES AT SEVERAL EXISTING SECONDARYS. A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Community Development Fred Altizer, District Administrator, VDOT The Honorable Shirley J. Ybarra, Secretary of Transportation and Chairman, Commonwealth Transportation Board Lorinda G. Lionberger, Salem District, Commonwealth Transportation Board 4 t A-071100-4 ACTION NO. ITEM NUMBER ~~' "'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTYADM[NISTRATION CENTER MEETING DATE: July 11, 2000 AGENDA ITEM: Approval of Regional Storm Water Detention Pond and Acceptance of Grant Revenues COUNTY ADMINISTRATOR'S COMMENTS: ~~~nw~,...~ SUMMARY OF INFORMATION: As part of the construction of the new south county high school, the schools need to construct an on-site storm water detention pond. The southwest county area has experienced significant storm water management problems in the past. The combination of these two issues has provided an opportunity to address the larger issue of the southwest county storm water management at an incremental cost. The site of the pond was identified as a regional pond site in the Roanoke Valley Regional Storm Water Master Plan that was adopted by the Board in 1997 as part of the Comprehensive Plan. The pond will be situated on Mudlick Creek upstream from areas that have experienced flooding problems in the past, i.e. Farmington Drive, McVitty Road, Cresthill, Garst Mill Park, Halevan, and South Park Circle. The pond will have significant reductions in storm water flows for the higher frequency floods and will have positive impacts on water quality in the Mudlick Creek watershed. The cost to address this regional storm water problem is $939,420 not including the cost of land. Recent projects that have been done in Roanoke City (Montclair iT Peters Creek) have cost approximately $1,000,000 each. The County has recently been notified that we have been awarded a $230,000 grant from the State Department of Conservation and Recreation toward this regional storm water management project. This was the highest amount awarded on the "Southern Rivers" section of the state and the second highest overall in the state. As a result of the onsite storm water detention related to the construction of the new South County high school and grant revenues, the County has an opportunity to address the regional storm water problem for an additional $290,000. The project is outlined on the attachment showing a total cost of $939,420. Of this amount $419,420 is included in the site preparation bids fi-om Counts i;- Dobyns for the new South County high school. An additional $230,000 will be received in DCR grant revenues from the State. This leaves a balance of $290,000 to be funded. M:\FINANCE\COMMON\Board-Reports\2000\7-6-OO.wpd /~ ~- ., - ~ \ In the 2000-0 l budget, the Board set aside $1,500,000 for the operation of the new school (and expanded operations from the Glenvar Middle renovation) when they are open. The purpose of this "set aside" was to designate future revenues to be used for new school operations. These revenues will now be set aside each year so that in the 2002-2003 fiscal year, when the new schools open these revenues can be designated for school operations. [n the meantime, the $1,500,000 that was set aside from the 2000-01 budget does not have any specific use. This money could be used for one time capital appropriations. This regional storm water detention pond on the new school property would be a good use of the funds as would the payment of the water and sewer connection fees to the new high school. STAFF RECOMMENDATION: Staff recommends appropriating the $230,000 from State grant money to the Regional Storm Water Detention Project and using $290,000 of the $1,500,000 set aside for future school operations to fund the remainder of this project. SUBMITTED BY: ~C- Diane D. Hyatt Chief Financial Officer ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: ~~'~ -~~ Elmer C. Hodge Countv Administrator Motion by: Joseph McNamara to approve funding for detention pond and accept grant revenues VOTE No Yes Abs Church _ x Johnson _ x _ McNamara- x Minnix _ x _ Nickens _ x cc: File Diane D. Hyatt, Chief Financial Officer Arnold Covey, Director, Community Development George Simpson, Assistant Director, Community Development Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board M:\FINANC E\COMMON\Board-Reports\2000\7-6-OO.wpd r • ' ~ ~ ~~ Southwest County Regional Stormwater Management Total Cost of Regional Stormwater Detention Facility Portions included in Counts 8~ Dobyns Site Development Contract Outlet Facility $ 137,778 Embankment 281,642 Change Order Needed to increase size to Regional Pond (net of Credits) 290,000 Water Quality issues (includes A&E, Forebay,Vegetation, sewer relocation, and contingency) 230,000 939,420 Sources of Funds VPSA Bond monies for south county high school 419,420 DCR grant 230,000 649,420 Amount needed $ 290,000 M:\Finance\Common\Capital\County\SWRegionalStorm.xls 07/05/2000 APPEARANCE Nei >~_~-~a~ ~-~ ~, < . ~,., , PUBLIC HEARING ORDINANCE AGENDA ITEM NO. REQUEST CITIZEN COMMENTS SUBJECT: '~ ~' ~`~` '~~°~, ~ ~ { ~~~f ~~~ ~ .~t" ~~ ' ~ ~ . 1 ~ ^ ~~ ~ ~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW,' • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers,and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements andlor comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD ,-~. ,~, . NAME: r~ +fl~ ~4„ f ~~ ~'.~'~~, ~ ,,.::~ ~~° . ADDRESS: ~ ~ .~~,~ ~_~ '~ "o ~~, `~~. ~,., a~~~ ~ ~~. PHONE: ~~ r 1 ACTION NO. ITEM NO. ~"'" t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 2000 AGENDA ITEM: Request to Vacate a 12' by 150' public utility easement located on Lot 9 Block 2, Section 1 of Fox Fire Subdivision, Vinton Magisterial District; upon the petition of Jeffrey and Stephanie Jones COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' Jeffrey and Stephanie Jones acquired their property in May of 2000. Prior to closing, they learned that a portion of their home lies within an unused 12' x 150 PUE located on their lot at 2231 Beavers Lane. They are requesting that this unused easement be vacated. This section of Fox Fire Subdivision was platted in 1977. In 1979, prior to the construction of the house, the common property line between Lots 9 and 10 was adjusted to incorporate a 10 foot section of Lot 10 into Lot 9. This 1979 resubdivision did not vacate or relocate this existing PUE. Thus, in 1979, a portion of the house was subsequently constructed within this unused easement. Staff has reviewed this request and has contacted all agencies that have or may have a future interest in this right- of-way. As a result of this review, staff believes it is appropriate to vacate this public utility easement. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board of Supervisors hold first reading of an ~~ i 2 ordinance vacating the described PUE on Lot 9, Section 1 of Fox Fire Subdivision. Staff also recommends that public hearing and second reading of this ordinance be scheduled for July 25, 2000 Respectfully Submitted, Approved, Terrance L. Har ngton, AICP Elmer C. Hodge Departme~f Community Development County Administrator Action Approved ( ) Motion by Denied ( ) Received ( ) Referred to Vote No Yes Abs Church Johnson McNamara Minnix Nickens I' I TI.~ IS IO CERRfY 11Ui AN AGCUMIE fIELO Sl1RVE'Y OF R/E PRA...>ES SIICKH 11EnE~7N LblS REEK PEWMMEU O IRON PlN ]EC WIDER MY SUPE RNSION; THAT ALL I7.WROVEMEN TS MIO NSIBLE EMOENCE OF EASL• MFfITS ME S/IQWI! /IEREON. ..~ ~ ~ • LRON P ANp iNAi tNERE ARE NO ENC ROACI/MENTS BY 11.1P IµJVE MENTS EITHER FROM AD.IIMNIIq PREMISf.~ DR GRtM P. p • fl' ~ (w Sl1B1ECT PREMSES OILER TUN S~~OWN gEREON. n~~5 SURVEY WnS PE RFOn MEU Yn T110UT n~E DENEFll OF +, L U 7 f1iLE REPORT MID I$}UQ.~Cj,TQI(IFIQR4NT10N N'1 nCn MAY BE dY.LOSEO RY SUC;N PRCPE RI-Y IS IN F.EMA. CEFINED ZONE x UlV fit{,`) J NOR711 ,Q~v~--2 I R/DGE La T ~-a T /5 /~ urit~Ty l3oXES `~-.LOT p .COT cj .-, ~ ~ ° T Z - ~o ~ 1 ; B.G X..Z __ o $ I . ~oT~~. II i l PECK g, ~' i Go, I' a M / .STo R .y I n FRA/V1E ~ ~ p ~ -#223 / o ~ 8.7' mss. a ' z ~ p N ~ ~ 0 (J ' ~ ~ o Y I ~ Q /y 3' N u N 0. 3 N 6~ m ~ g EL/zAl3ET.~/ r,R. ~. I -°- S a l° .~ 7' 20" W 8 3.00 BE,4 YERS LAND - RT. /Dlo to (50 ~ r2/w) NOTES: OWNEKS OF RECORD: MANC W. & UAKLENE M. SMITH . .LEGAL REFERENCE: UEEU BOOI< 1322, PAGE 1298 . 'L'v': M'~I' PJUMBI~.K: 71.14-1-40 UNUERGKUUNU UT'ILI'TY SEKV.LCE LINES PFIYSICAI. IMI'IZOVI~.hiGN'T SURVF'Y FOR ` ~~c,+ctR~ Y SSA it!/11©it! To i[CES 2231 BEAVERS LANE SOUTHERLY PART OF LOT 9 & NORTHERLY PART OF LOT 10 BLOCK 2, SECTION i FOX FIRE PLAT BOOK 9 , PAGE 90 RE\TLSI~ll: S/;i0/OU VINTON MAGISTERIAL DISTRICT NAME ClIANGE ROANOKE COUNTY, VIRGINIA SUKV1i;YEU P1AY 24, 2000 JOB NUMBISK KUO2O373:(10 SC \LL: i "-=3: 1' •PLANNERS•ARCHITECTS•ENGINEERS•SURVEYORS• 1208 CORPORATE CIRCLE, ROANOKE, VIRGINIA 772-9580 ~~~~pLTN p~,Lf~ 4r, ~~: u JOHN R. McA No. 002002 5- z4--° ~~ i "~ t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 2000 ORDINANCE TO VACATE A 12' PUBLIC UTILITY EASEMENT ACROSS PROPERTY OF JEFFREY SHANNON JONES AND STEPHANIE LYNNE JONES (TAX MAP NO. 71.14-1-40), BEING THE MAJOR PORTION OF LOT 9 AND THE NORTHERLY 14' OF LOT 10, BLOCK 2, SECTION 1, FOX FIRE, DEDICATED IN PLAT BOOK 9, PAGE 90, (RESUBDIVIDED BY PLAT RECORDED IN DEED BOOK 1137, PAGE 244), LOCATED IN THE VINTON MAGISTERIAL DISTRICT WHEREAS, by plat entitled `MAP OF SECTION NO. 1, FOX FIRE,' dated August 13, 1976, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 90, a number of easements were dedicated to the public, including atwelve-foot (12') public utility easement, designated as "12' P.U.E.", along the boundary line between Lots 9 and 10, Block 2, Section 1; and, WHEREAS, by plat dated December 10, 1979, and recorded in the aforesaid Clerk's Office in Deed Book 1137, page 244, Lots 8, 9 and 10, Block 2, Section 1, Fox Fire, were re-subdivided, with the subject public utility easement being located on the major portion of Lot 9 and the northerly 14' of Lot 10; and, WHEREAS, the Petitioners, Jeffrey Shannon Jones and Stephanie Lynne Jones, are the current owners ofthe major portion of Lot 9 and the northerly 14' of Lot 10, Block 2, Section 1, Fox Fire, designated on the Roanoke County Land Records as Tax Map No. 71.14-1-40, and a recent survey of said property reflects that the residential dwelling thereon encroaches upon the existing 12' p.u.e.; and, WHEREAS, the Petitioners have requested that, pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended), the 12' public utility easement be vacated; and, ...-- R "" WHEREAS, there being no objection raised by the appropriate public utility companies entitled to use the subject public utility easement and there being no public utility company or county facilities located within the subject easement; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 ofthe Code of Virginia (1950, as amended), and the first reading ofthis ordinance was held on July 11, 2000, and the public hearing and second reading of this ordinance was held on July 25, 2000. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the public utility easement, being 12' in width and extending 150' in length, shown cross-hatched on the `Physical Improvement Survey for Jeffrey Shannon Jones and Stephanie Lynne Jones' dated May 24, 2000, and revised May 30, 2000, attached hereto as Exhibit A, said easement having been dedicated and shown as "12' P.U.E." along the boundary line between Lots 9 and 10, Block 2, on the plat entitled `MAP OF SECTION NO. 1, FOX FIRE,' dated August 13, 1976, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 90, and being further shown on re-subdivision plat dated December 10, 1979, recorded in Deed Book 1137, page 244, in the Vinton Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended). 2. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to publication costs, survey costs and recordation of 2 documents, shall be the responsibility of the Petitioners, Jeffrey Shannon Jones and Stephanie Lynne Jones, or their successors or assigns; and, 3. That the County Administrator or an Assistant County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). 3 ~ , IO~RONF `~ PIN JET, Tl.._ i5 TOCERTiFY THAT AN ACCURATE FIELO SURVEY OF THE PRt.-•>ES SHCYM IIEREOH r'AS OEEN PEAFIJRMED UNDER MY SUPE RNSION; THAT All IMPROVEMENTS AND V151&.E EwCENCE OF EASE MFNTS ME SFIONR! HEAECN, • IRON P N FOIRID ANO THAT THERE ARE NO ENCRUACNMENTS 6Y IMPROVEMENTS nn5 SURVEY N N?! HEREON S EI TITER FROM AQIOININO PREMISES OR FROM wA5 PERFORMED Vn TNUUT TT~E OENFFIT OF A . O P , B . 9, PG . 90 SUBJECT PREIAISES OnIER~~~pTHIW[pR " J~~11lI FIQRMATION VA nC11 MAY BE ~1 µO'~SN R J DI Y:LOSED HY SUCH PRCPE RI'f IS IN F.EMA. NE " CEF NEO O 2pR171 _ R~vE/~ I RIDGE Lo T LO 7- /5 ~~ NO 7 ° ~ '20 'E--~ 8 3. o o ' urit~Ty CioXES DLO T o .COT q --- _ '~"~O T /o o B,c ~. z o g ~ g!o ,4 CR ~ o DECK 8~ Go, i" i sro,e y ~' ~ : FRAME ~ ~I O ~- 8.7' ~ 5 a3 ~ ~ , 0 N 1 I ~ ~ ~9 ~ ~ ~ o IW Q /4.3' N • N 3 a N ~~ 0 ~~30'N/-l3.L. ~ ti ~ R I ~ ~ q + ~- /y9 ' t ro P. I. EL/ ZgC3ET/~ aR• I -°-Sol°~7"2o'•W 83.00" BE~I 1/ERS LA~i/E - RT. /D~ ~ (50 ~ R/w~ NOTES OWNERS OF REWRD: MAKG W. & UAKLENE M. SMITH • .LEGAL REFERENCE: UEEU BWIC 1322, PAGE 1298 , Lw: M IP fJUMBI~.K: 71.14-1-40 UNDERGROl1ND U1'1LI'IY SERVJ.CE LLNI?S PHYSICAL. IMPI{OVI~hIEN'I SURVEY F'OR .~E~I~R&Y S,,c/AAl~I/G~~t! ~a~ll~~ 2231 BEAVERS LANE SOUTHERLY PART OF LOT 9 & NORTHERLY PART OF LOT 10 BLOCK Z, SEC'T'ION i FOX FIRE PLAT BOOK 9, PAGE 90 KEVTSI~ll:S/:iU/UU VINTON MAGISTERIAL DISTRICT' NAMR C~IANGE ROANOKE COUNTY, VIRGINIA SURVI?YEU P1AY 24, 2000 JOB NUMBEK KU02U 373: UU SC \LE: 1 "_ ;f. l' •PLANNERS•ARCHITECTS•ENGINEERS•SURVEYORS~ 1208 CORPORATE CIRCLE, ROANOKE, VIRGINIA 772-9580 ~~~~ALTN Off, r ~c~ Lf~C.,, ~~~~ u JOHN R. tvgcADEN No. 002002 5_z4_~ ~'~r.''' b Ct iRV~'~O Fi EI~HIBIT A ,' ACTION # ITEM NUMBER ~' M AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 2000 SUBJECT: First Reading of Ordinance Authorizing Creation of and Financing for a Local Public Works Improvement Project -South Drive Water Project COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Utility Department was informed that the private wells serving the properties on South and East Drive, are of poor quality requiring extensive in-home water treatment systems. On June 5, Utility Department staff subsequently received a petition with 5 signatures from property owners along South and East Drives to extend public water lines to serve their properties. Public water presently exists at the intersection of Peters Creek Road and South Drive. In response to the property owners' petition, Utility Department staff explored various options and prepared a preliminary cost study. Utility Department staff has determined that the cost to extend public water lines approximately 750 feet to serve the 8 properties of this area would cost $30,000. SUMMARY OF INFORMATION: Letters were hand-delivered on Wednesday, June 7 to 6 property owners on South and East Drives. Responses were due on Friday, June 16. The initial response did not have enough property owners' participation. However, on June 30, one property owner changed their response to participate in the project, which provided the required 50 percent. Based on location of properties associated with the petition submittal, the proposed service area was established as shown on the attached sketch. . fT `~ The attached ordinance establishes a special service area for the project with each participating, property owner paying their cost share through a special connection fee as shown below. The ordinance also establishes a method of financing at an interest rate of 8% for a period of up to 10 years for the initial participating property owners. This connection fee includes the fair share of the construction cost required to extend the public water system to serve the subject properties along South and East Drive, as well as, 50 percent of the off-site water facility fee of $2,690. Basic Construction Cost $3,755.00 Off-Site Facility Fee (w/50% Credit) 1,345.00 TOTAL CONNECTION FEE $5,100.00 The fee proposed above would be applicable, only if the property owner financially committed to participate in the proposed project prior to or during the 90-day grace period cited below. FISCAL IMPACT: The estimated cost of the project is $30,000. It is anticipated that with 50 percent participation of property owners on South and East Drives funding of $15,000 from the Public Works Participation Fund will be required. RECOMMENDATION: Staff recommends proceeding with this project and allowing a 90-day grace period. Properties not participating within this time period would pay their share of construction with 20% increase and the full off-site facility fee should they connect at a later date. Based on present fees, the cost to connect at a later date would be $7,196.00. SUBMITTED BY: l Gary Robe son, P.E. Utility Director ACTION Approved () Motion by: Denied ( ) Received ( ) Referred to APPROVED: Elmer C. Hodge County Administrator Church Johnson McNamara Minnix Nickens VOTE No Yes Abs J~~ ~. n ~• /_ 11~? s942 Rd R~ Creek P e~ers 2719-5-za.1 6375 END OF PROPOS WATER LINES 0 s4o2 EXI R LINE ` \ • 9B ~ ~_ N + ~ • N w • ~ V ~ W ~ • iJ ' `~; ~, N w ~ ~~ PR OS o ~ .~ ~ `~ ~ WAT I 9~t35 .5 2 27.19-5-15 6969 27.19-5-28.2 27.1,3-5-26 1105 ~ /5 ~ 1I I- i~ ~ • ,, • ~ mo • ~ I ~ ` ~ 27.19-5-47 ~~ 27.19-5-41 • ~ 6453 1102 • • !, ~ v 1~ • tJ V 1 • ~~, . .r1 ~,, ~ 27.19-5-42 ~ ~s 7114 ~'~ ~ o S~, `° • ~a ` 27.1,3-5-49 • ~ ~'' 7110 ~ ~ N \ N W J `_ ~ _-.__ __ -~_. __-__ - _ _ `" 27.1.3-5-45 ~ \\__, --- `r 7104 ~ rn \ S~ 27.19-5-97 o~ 1 120 \_ ___ _ Q't O 27.1.3-5-6 -~. V GRAPI'~IC SCA 100 200 1 ir~ch = 120 FE ~ \ ~ PROPOSED SPECIAL WATER SERVICE AREA 27. f4-2-19 300 SOUTH DRIVE WATERLINE PETITION PROJECT JULY 11, 2000 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 2000 ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, SOUTH DRIVE WATER LINE EXTENSION PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the South Drive community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years at an interest rate of 8%; and WHEREAS, the first reading of this Ordinance was held on July 11, 2000, and the second reading was held July 25, 2000; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension for the South Drive community. The total construction cost of this public water project is estimated to be $30,000, to be initially financed as follows: Citizen Participation (3 at $5,100 each) $15,300 Advance from the Public Works Participation Fund $14,700 U:\WPDOCS\AGENDA\UTILITY\SouthDrive.water.proj.ord.wpd 1 ~° ~`~ ~ TOTAL ~ $30,000 ~ That there is hereby appropriated forthis project the sum of $14,700 from the Public Works Participation Fund. Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "South Drive Water Extension Project" prepared by the Roanoke County Utility Department, dated July 11, 2000. The South Drive Water Extension Project Area is created for a period of ten (10) years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying at a minimum the sum of $5,100 ($3,755 toward construction costs plus [$30 x length of road frontage in excess of 250 feet], plus $1,345 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before October 25, 2000, of their portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: (a) The total amount per property owner/residential connection may be financed for 10 years at an interest rate of 8% per annum. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against U:\WPDOCS\AGENDA\UTILITY\SouthDrive.water.proj.ord.wpd 2 ~- ~..a the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the October 25, 2000 deadline (other than new property owners) shall pay a minimum of $7,196 ($3,755 construction costs plus 20% plus $30 x length of road frontage in excess of 250 feet) plus the off-site facility fee in effect at that time (currently $2,690). 4. That the payment by citizens in the project service area, in excess of the three (3) anticipated in this ordinance, who elect to participate shall be made to the various funds as follows: The off-site facility fee shall be returned to the Water Fund; and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid; any further payment of construction costs shall be returned to the Water Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. U:\WPDOCS\AGENDA\UTILITY\SouthDrive.water.proj.ord.wpd 3 ACTION # ITEM NUMBER ~` -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 2000 SUBJECT: First Reading of Ordinance Authorizing Creation of and Financing for a Local Public Works Improvement Project -Chesterfield Court Sewer Project COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Utility Department received a petition for public sewer service from the residents of the Chesterfield Court subdivision. This subdivision is approximately fifty years old and the existing septic systems are beginning to fail in significant numbers. Public sewer is available in Starkey Road, which is immediately adjacent to Chesterfield Court. Public sewer would be provided by installing an 8-inch main along Eden Avenue and a portion of Downing Street. SUMMARY OF INFORMATION: In response to the property owner's petition, Utility Department staff explored various options and prepared a cost study. Staff has determined that the cost to extend public sewer to serve these properties would be $130,000. Letters were sent to 36 properties on April 17, 2000 explaining the cost of the project and the requirements for approval of this project. As a result of this letter seventeen (17) property owners expressed a willingness to pay $4,800 for public sewer service. These results were slightly less than the required minimum of 50% participation; therefore, staff conducted a community meeting on June 19, 2000 to discuss options. The consensus of this meeting was to eliminate four properties from the northern and southern portion of Downing Street that chose not to participate. This revision would provide public sewer to 32 properties with 17 participants (or a 53°Io participation rate) as shown on the attached map. •, . f `~ The attached ordinance establishes a special service area for the project with each participating, property owner paying their cost share through a special connection fee as shown below. The ordinance also establishes a method of financing at an interest rate of 8% for a period of up to 10 years for the initial participating property owners. This connection fee includes the fair share of the construction cost required to extend the public sewer system to serve the subject properties as well as 50 percent of the off-site sewer facility fee of $1,500. Basic Construction Cost $4,050.00 Off-Site Facility Fee (w/50% Credit) 750.00 TOTAL CONNECTION FEE $4,800.00 The fee proposed above would be applicable, only if the property owner financially committed to participate in the proposed project prior to or during the 90-day grace period cited below. Property owners participating at a later date would pay the basic construction cost plus 20% and the full off-site facility fee, which is presently $1,500.00. FISCAL IMPACT: The estimated cost of the project is $130,000. It is anticipated that with 53 percent participation of property owners, funding of $61,150 from the Public Works Participation Fund will be required. RECOMMENDATION: Staff recommends proceeding with this project, but allowing a 90-day grace period. Properties not participating within this time period would pay their share of construction plus 20% and full off-site facility fee should they connect at a later date. Based on present fees, the cost to connect at a later date would be $6,360.00. SUBMITTED BY: Gary Robe son, P.E. Utility Direc or ACTION Approved () Motion by: Denied ( ) Received ( ) Referred to APPROVED: ~~ Elmer C. Hodge County Administrator VOTE No Yes Abs Church Johnson _ _ McNamara Minnix _ Nickens '" ~ o p Oi v 'I~o jN u ~ ~ ~~5 ar~+~e' m - 3~ o 00 o m N~ V~~N S O±p O N 3 ~' I ~ ~ ~R I an 3 m~ ~~ ~\ .A orn~N (~ X71 'J r V ~a~s - - as Rt. p rn am ~ a ti ~ ti II o I ~O~ ~ ~ 1 ~N jN I ~~ V S' N ~ ~ I ~ ~ I N ~ ~ O II ~VN ~"1 I tV N ~ SV 'V 0 II O V ~"1 v r, tTW~N V e u 3: UN to _ O °DV ti '1 I v y I Am 5 ~ n t ~\ oZ I ~\ v ~ / W A `"~ ti ~'~ p V ~ O 2W ~I ~N ~~ ~ ~ N ~\ O ~ ~ O tNo ~I v Ol O G1 O 40~ II N, ~5 Og1 ~~vN NW ~ w o cn G WN~N ~ V l11 LV ~ ~ r ~uiuMOa ~, w .~aa1'}S a p i ! M ~ H ~ ~ ~ C ~ ti N x ~f~~f ~~ ~ ~.~ e ~E l~~~ ~C v ~j E 11,091,997 f fD d ~~ c 'V 'V N w o° ~N r ~Y 0 ti ~(r.~ V Y V i ~~ I ;4 ~s~~ ~ es ~ . O s~ O \ ~~ C N O N m m w ~" ~ ti AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 2000 ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, CHESTERFIELD COURT SEWER PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public sewer system to the Chesterfield Court community; and WHEREAS, the extension of the public sewer system and the creation of a special utility (sewer) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public sewer system over ten years at an interest rate of 8%; and WHEREAS, the first reading of this Ordinance was held on July 11, 2000, and the second reading was held July 25, 2000; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public sewer extension for the Chesterfield Court community. The total construction cost of this public sewer project is estimated to be $130,000, to be initially financed as follows: Citizen Participation (17 at $4,050 each) $68,850 Advance from the Public Works Participation Fund $61,150 U:\WPDOCS\AGENDA\UTILITY\chesterfield. court. sewer. ord.wpd 1 ~~~ i`) ~...~'" ~ TOTAL ~ $130,000 ~ That there is hereby appropriated for this project the sum of $61,150 from the Sewer Fund. Any citizen participation under paragraph 3. will be advanced as a loan from the Public Works Participation Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Chesterfield Court Sewer Project" prepared by the Roanoke County Utility Department, dated July 5, 2000. The Chesterfield Court Sewer Project Area is created for a period of ten (10) years. Any owner of real estate within this service area may participate in and benefit from the public sewer extension to this service area by paying at a minimum the sum of $4,800 ($4,050 toward construction costs plus [$30 x length of road frontage in excess of 250 feet], plus $750 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public sewer extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before October 25, 2000, of their portion of the cost of extending the public sewer system to their properties in accordance with the following terms and conditions: (a) The total amount per property owner/residential connection may be financed for 10 years at an interest rate of 8% per annum. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or U:\WPDOCS\AGENDA\UTILITY\chesterfield. court. sewer. ord.wpd 2 recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the October 25, 2000 deadline (other than new property owners) shall pay a minimum of $6,360 ($4,050 construction costs plus 20% plus $30 x length of road frontage in excess of 250 feet) plus the off-site facility fee in effect at that time (currently $1,500). 4. That the payment by citizens in the project service area, in excess of the seventeen (17) anticipated in this ordinance, who elect to participate shall be made to the various funds as follows: The off-site facility fee shall be returned to the Sewer Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid; any further payment of construction costs shall be returned to the Sewer Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. U:\WPDOCS\AGENDA\UTIL'ITY\chesterfield. court. sewer. ord.wpd 3 '~ 1 l~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 2000 ORDINANCE 071100-5 AUTHORIZING EXECUTION OFAN AGREEMENT TO CLARIFY EASEMENT RIGHTS AND OWNERSHIP IN CONNECTION WITH A UTILITY DEPARTMENT RESERVOIR LOT ON DORSET DRIVE WHEREAS, by deed dated May 6, 1966, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, between Hidden Valley Corporation and Richard R. Hamlett Construction Company, Incorporated, Hidden Valley Corporation reserved unto itself "the tract of ground showing a reservoir and a thirty (30) ft. drive and utility easement as shown on Preliminary Plat of Section No. 5, Hidden Valley Homes, made by C. B. Malcolm and Son, dated October 1, 1963," and further reserved a right of way fora 10 ft. easement for water pipe line from a well on the 1.591 acre tract of Hidden Valley Water Company, Incorporated, to the reservoir, as shown on the aforesaid preliminary plat; and, WHEREAS, by deed dated April 15, 1967, and recorded in the aforesaid Clerk's Office in Deed Book 825, page 219, Hidden Valley Corporation conveyed said "reservoir, a thirty foot drive, and utility easement", and the 10 foot easement for water pipe line, as shown on said preliminary map, to Hidden Valley Water Corporation; and, WHEREAS, by deed dated April 29, 1967, and recorded in the aforesaid Clerk's Office in Deed Book 829, page 112, Hidden Valley Water Corporation conveyed all of its assets, including but not limited to the above-described real estate, easements and rights of way, to the Roanoke County Public Service Authority, predecessor in title to the Board of Supervisors of Roanoke County, Virginia; and, WHEREAS, the preliminary plat referenced above did not include a metes and bounds description of the property conveyed and now owned by Roanoke County, and a final plat of Section 5, Hidden Valley Homes, has never been recorded; and, WHEREAS, the current owners of the surrounding properties identified on the Roanoke County Land Records as Tax Map #76.10-5-33.2 and Tax Map #76.10-5-32 are 1 Peter F. Kelly and G. Michael Burke and Donna Burke, respectively; and, WHEREAS, Peter F. Kelly has requested the right to use the 30' drive and utility easement for access to his property; and, WHEREAS, the proposed right of access does not conflict with the present or proposed County use of the reservoir lot; and, WHEREAS, it would be in the best interests of the County to obtain clarification among the property owners of an accurate description of the lot owned by Roanoke County and the rights of the adjoining property owners to the use of the 30' drive and utility easement. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition, disposition and/or exchange of interests in real estate can be authorized only by ordinance. A first reading of this ordinance was held on June 27, 2000, and a second reading was held on July 11, 2000. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the proposed agreement does not conflict with other public uses and will ultimately serve a public purpose, and the above-described access easement is hereby declared to be surplus; and, 3. That staff is authorized to proceed with a survey and preparation of a plat to delineate as nearly as possible the accurate boundaries of the reservoir lot, the 30' drive and utility easement, and the 10' water line easement on Dorset Drive. 4. That the County Administrator, or any Assistant County Administrator, is authorized to execute an agreement with the adjoining property owners, Peter F. Kelly and G. Michael Burke and Donna Burke to clarify the accurate boundaries of the reservoir lot and to further grant orquit-claim any rights of access or utility easements over the 30' drive 2 and utility easement to said property owners as they may require for their respective properties. 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such other documents and take such further actions on behalf of Roanoke County as may be necessary to accomplish the purpose of this action, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: ~~ Q.L.C.c.~.~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development John W. Birckhead, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 .` yam. 1 ~~ .\ ~~w+gy3K1rW~5laM~ ~~ {, d v OL1------ - - to ~' ~ ~~~:~~ ~' ~;,;~` ` .,. ~'~ '+ ~~' Q- '"~ ~ Z31 / ';~,t 1 `~ `, .O ~ ~~ ' `t Tt.,:^*,ir'y, Ism ~, ~ i 1/ / O ~ 1 ~ -d' 1.11 ' 1 ~~i0 `, ~ ~a`' N ~ N ~ ~i~o ~~~ .~ .~ CCU ~ , ~ . }- V 6~ J _.... III-++~ / --" Q 4- ( `~ J l l •• . *~ ~ ~ ~ '~>. ~~ ~ / ~ ~` ,, ~ ~ ~, , i \~ ~ ~ ~ ~ l~ . ~6 ~ •a ACTION # ITEM NUMBER ~ "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 2000 SUBJECT: Second Reading of an Ordinance to Authorize Execution of an Agreement to Clarify Easement Rights and Ownership in Connection with a Utility Department Reservoir Lot on Dorset Drive COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: A deed between Hidden Valley Corporation, Richard Hamlett Construction Company and Hidden Valley Water Corporation reserved a tract of ground showing a reservoir and a 30-foot drive and utility easement as shown on Preliminary Plat of Section 5, Hidden Valley Homes. (See attached map.) This deed dated April 15, 1967 was recorded in D.B. 825, pg. 219 and was later transferred to Roanoke County when the County purchased the assets of Hidden Valley Water Corporation. The preliminary plat was never recorded and there are no metes and bounds description of the property acquired by Roanoke County. It is unclear if the 30-foot easement is County property and was intended for access to Lots 5 & 6 as shown on the preliminary plat or is a private property and was intended as access to the reservoir. The first reading was held on June 27, 2000. SUMMARY OF INFORMATION: This situation came to staff's attention in May of this year when Dr. Peter Kelly (owner of what is now called New Tract "A") requested clarification of the easement and permission to use the easement for access to his property. The County Attorney staff has reviewed the available information and is recommending an agreement between the three property owners (Roanoke County, Peter Kelly, and Paul and Bernice Chaney). This agreement would allow Mr. Kelly to use and maintain the easement and provide a recorded clarification as to ownership of the property. G-I .. STAFF RECOMMENDATION: Staff recommends that the County Attorney's Office be allowed to secure a property line agreement between the three property owners, which will also grant easement rights to Mr. Kelly. SUBMITTED BY: Gary Roberts~n, P.E. Utility Direct r ACTION Approved O Motion by: Denied ( ) Received ( ) Refen~ed to APPROVED: ~r~ Elmer C. Hodge County Administrator Church Johnson McNamara Minnix Nickens VOTE No Yes Abs ,\ \\ .` gym. i J r ~: ~ /_ 1 ~ ~!.p. ~ ~ • / ,~ ~ . f W ~. / „, X. ~~~.~ f .. ;Y. //t- ® ~y to N ~ ~~ '~Y1~SV3K1~W~91aM~ .r t. d- nLl-----_ ~ ~ ~ / ~ ~ ~ '' / .: ~ °i® \ \~ 6 \ ~~`, ~ f'~ \\\ N ~ ~ ~ /~\ if a Ci ~ r. . O F Pl \ '~ \ i./ ~ `~ ~ _` ~s~ ~~~ ~ J J ~.• w ~ ~ , "° Q &- ,~ ! ~ ~`~ Q _ / T ~\ ~f 'l ~ ~...\ /~' ~ f~(. ~ ~ (~' ; '.~: Z91 O C~! ~'ir? ' J ~' , J .,._.. , d ~ ~,.9 ~'" ~ ~~ 69~ n/' ~- ~~-~I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 2000 ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT TO CLARIFY EASEMENT RIGHTS AND OWNERSHIP IN CONNECTION WITH A UTILITY DEPARTMENT RESERVOIR LOT ON DORSET DRIVE WHEREAS, by deed dated May 6, 1966, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, between Hidden Valley Corporation and Richard R. Hamlett Construction Company, Incorporated, Hidden Valley Corporation reserved unto itself "the tract of ground showing a reservoir and a thirty (30) ft. drive and utility easement as shown on Preliminary Plat of Section No. 5, Hidden Valley Homes, made by C. B. Malcolm and Son, dated October 1, 1963," and further reserved a right of way fora 10 ft. easement for water pipe line from a well on the 1.591 acre tract of Hidden Valley Water Company, Incorporated, to the reservoir, as shown on the aforesaid preliminary plat; and, WHEREAS, by deed dated April 15, 1967, and recorded in the aforesaid Clerk's Office in Deed Book 825, page 219, Hidden Valley Corporation conveyed said "reservoir, a thirty foot drive, and utility easement", and the 10 foot easement for water pipe line, as shown on said preliminary map, to Hidden Valley Water Corporation; and, WHEREAS, by deed dated April 29, 1967, and recorded in the aforesaid Clerk's Office in Deed Book 829, page 112, Hidden Valley Water Corporation conveyed all of its assets, including but not limited to the above-described real estate, easements and rights of way, to the Roanoke County Public Service Authority, predecessor in title to the Board of Supervisors of Roanoke County, Virginia; and, WHEREAS, the preliminary plat referenced above did not include a metes and bounds description of the property conveyed and now owned by Roanoke County, and a final plat of Section 5, Hidden Valley Homes, has never been recorded; and, WHEREAS, the current owners of the surrounding properties identified on the Roanoke County Land Records as Tax Map #76.10-5-33.2 and Tax Map #76.10-5-32 are Peter F. Kelly and G. Michael Burke and Donna Burke, respectively; and, WHEREAS, Peter F. Kelly has requested the right to use the 30' drive and utility easement for access to his property; and, . _ e ~' ~» WHEREAS, the proposed right of access does not conflict with the present or proposed County use of the reservoir lot; and, WHEREAS, it would be in the best interests of the County to obtain clarification among the property owners of an accurate description of the lot owned by Roanoke County and the rights of the adjoining property owners to the use of the 30' drive and utility easement. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition, disposition and/or exchange of interests in real estate can be authorized only by ordinance. A first reading of this ordinance was held on June 27, 2000, and a second reading was held on July 11, 2000. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the proposed agreement does not conflict with other public uses and will ultimately serve a public purpose, and the above-described access easement is hereby declared to be surplus; and, 3. That staff is authorized to proceed with a survey and preparation of a plat to delineate as nearly as possible the accurate boundaries of the reservoir lot, the 30' drive and utility easement, and the 10' water line easement on Dorset Drive. 4. ThattheCountyAdministrator, oranyAssistantCountyAdministrator, isauthorized to execute an agreement with the adjoining property owners, Peter F. Kelly and G. Michael Burke and Donna Burke to clarify the accurate boundaries of the reservoir lot and to further grantor quit- claim any rights of access or utility easements over the 30' drive and utility easement to said property owners as they may require for their respective properties. 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such other documents and take such further actions on behalf of Roanoke County as may be necessary to accomplish the purpose of this action, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. ,~ , : ~ ACTION NUMBER ITEM NUMBER ~"~ ~'" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 2000 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS The four-year of Buford E. Butts expired April 27, 2000. Mr. Butts passed away recently. These appointments should represent different occupational or professional fields and at least one member should be a licensed professional engineer or architect and one should be a builder. 2. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year term of Jay E. Gaylor, Legal Representative, James M. Martin, Senior Representative, and one-year term of a youth representative who must be attending a Roanoke County high school. The four year terms of Thomas A. Abbott, Citizen at Large; Gordon E. Saul, Neighborhood; and Hank Gregory, Citizen at Large, Jr., expired 06/30/2000. The four year terms for a medical representative, legal representative, and youth representative are vacant. Mr. James Martin has notified the Clerk's Office that he does not wish to serve another term. 1 Ir} l -~.. ..... 3. 4. 5. INDUSTRIAL DEVELOPMENT AUTHORITY Mr. J. Carson Quarles, a member of the IDA since 1986, and who lives in the Hollins Magisterial District, has notified the Board that he is resigning from the Authority as of 06/30/2000. The IDA appointments are not required to be made by magisterial district, but traditionally, each magisterial district is usually represented.) LEAGUE OF OLDER AMERICANS -ADVISORY BOARD The three-year term of Elizabeth Bogle expired March 31, 2000. The Advisory Board member is appointed by the League of Older Americans but must be ratified by the Roanoke County Board of Supervisors. SOCIAL SERVICES ADVISORY BOARD The four-year term of Robert H. Lewis, Vinton Magisterial District, will expire August 1, 2000. Mr. Lewis has served two consecutive terms and is not eligible for reappointment. The four-year term of Raymond C. Denny, Windsor Hills Magisterial District will expire August 1, 2000. SUBMITTED BY: ~. L.~CrC.C- ti. Mary H. Alen, CMC/AAE Clerk to the Board ACTION APPROVED BY: ~~Q~ Elmer C. Hodge County Administrator VOTE No. Yes Abs Approved () Motion by: Church _ Denied () Johnson Received () McNamara- Referred () Minnix To () Nickens _ 2 v ~~ r ~ / .. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 2000 RESOLUTION 071100-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for July 11, 2000, designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Request from schools to appropriate $57,885.75 Summer Youth Grant to the Summer Youth Employment Program. 2. Request from schools to appropriate $131,180 Class-Size Reduction Grant to employ teachers to reduce class size. 3. Ratification of revisions to the by-laws for the Blue Ridge Community Services. 5. Acceptance of water facilities serving Valley Park Center, Buildings A and B. 6. Acceptance of water and sewer facilities serving Rose in the Garden, Section 4. 7. Adoption of resolution of appreciation upon the retirement of Paul B. McElvein, Police Department. 8. Acceptance of water and sewer facilities serving Nottingham Park. 9. Request from Sheriff to accept Title II and Title VI Continuation Grant from the Department of Criminal Justice Service for temporary on-calf juvenile supervision/transportation program. 4 10. Acceptance of Renoir Lane and Gaugin Circle into the Virginia Department of Transportation Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution with Item 4 removed to discuss at work session, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: _~. ~~c~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File F. R. Calhoun, Director, Vocational Education Diane D. Hyatt, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Joy W. Wright, Supervisor, Remediation and Federal Programs Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Gerald S. Holt, Sheriff r "~ w /~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 2000 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for July 11, 2000, designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Request from schools to appropriate $57,885.75 Summer Youth Grant to the Summer Youth Employment Program. 2. Request from schools to appropriate $131,180 Class-Size Reduction Grant to employ teachers to reduce class size. 3. Ratification of revisions to the by-laws for the Blue Ridge Community Services. 4. Funding for human service agencies in Fiscal Year 2000-2001 budget. 5. Acceptance of water facilities serving Valley Park Center, Buildings A and B. 6. Acceptance of water and sewer facilities serving Rose in the Garden, Section 4. 7. Adoption of resolution of appreciation upon the retirement of Paul B. McElvein, Police Department. 8. Acceptance of water and sewer facilities serving Nottingham Park. 9. Request from Sheriff to accept Title II and Title VI Continuation Grant from the Department of Criminal Justice Service for temporary on-call J" "r ~/-ice juvenile supervision/transportation program. 10. Acceptance of Renoir Lane and Gaugin Circle into the Virginia Department of Transportation Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. ACTION $~~-071100-6. a ITEM NUMBER ~~ MEETING DATE: July 11, 2000 AGENDA ITEM : Request from schools to appropriate $57,885.75 Summer Youth Grant to the Summer Youth Employment Program. BOUNTY ADMINISTRATOR'S COMMENTc,S(~ U 2'°~ BACKGROUND: The Roanoke County Schools Vocational Education Department has applied for and been awarded for the past 10 years a Summer Youth Grant from the Fifth District Employment and Training Consortium. The grant is used to provide academic and vocational skill training to disadvantaged youth ages 14-16. SUMMARY OF INFORMATION: The grant in the amount of $57,885.75 is used to combine job readiness skills with remedial instruction. It is designed to offer students the opportunity to earn money and improve their academic skills during the summer. Students participate in four different companies which provide workplace skills and remedial instruction in math and language arts. The academic classes will integrate workplace skills with the Standards of Learning. FISCAL IMPACT: None, no local matching STAFF RECOMMENDATION: Appropriation of the 57,885.75 grant to the summer Youth Employment Program. (827230-0860) F. R. Calhoun Director of Vocational Education ~~~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Church _ x Denied ( ) Johnson _ x Received ( ) McNamara- x Referred ( ) Minnix _ x _ To ( ) Nickens _ x cc: File F. R. Calhoun, Director, Vocational Education Diane D. Hyatt, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board ACTION # " '-071100'6. b ITEM NUMBER --1- r MEETING DATE: July 11, 2000 AGENDA ITEM: Request from schools to appropriate $131,180 Class-Size Reduction Grant to employ teachers to reduce class size. COUNTY ADMINISTRATOR'S COMMENTS:~~~Q`~_A' BACKGROUND: For fiscal year 2000, Congress has provided a down payment of $1.2 billion that will be available to states on July 1, 2000 to employ new classroom teachers for the 2000-2001 school year in grades K, 1, 2 and 3. Since research shows the value of lowering class size, the goal of the Class-Size Reduction initiative is to help schools improve student achievement by adding additional, highly qualified teachers to the workforce. The addition of the teachers would ensure that class size in some of the aforementioned grades be reduced to no more than 18 students per class. SUMMARY OF INFORMATION: Roanoke County is eligible to receive $131,180 for the employment of teachers to reduce class size to 18 students or below. Following close examination of class size averages and space availability at each of the 17 elementary schools, the following schools will receive one additional teacher for the 2000-2001 school year: Burlington - Grade 2, Back Creek - Grade 2, Mt. Pleasant - Grade 2 and Herman L. Horn - Grade 1. FISCAL IMPACT: None, no local matching Gr ~ iw- J W Wright Supervisor, Remedi ion and Federal Programs ACTION VOTE No Yes Approved (x) Motion by: H. Odell Minnix to approve Church _ x Denied ( ) Johnson _ x Received ( ) McNamara- x Referred ( ) Minnix _ x To ( ) Nickens _ x cc: File Joy W. Wright, Supervisor, Remediation and Federal Programs Diane D. Hyatt, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board to t G Elmer C. Hodge County Administrator ,~Q~T: Appropriation of the $131,180 Class-Size Reduction t Fund. „ Abs .~ A-071100-6.c ACTION NO. ITEM NUMBER ~~` AT A'I~EGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 2000 AGENDA ITEM: Ratification of revisions to the by-laws of the Blue Ridge Community Services Board of Directors COUNTY ADMINISTRATOR'S COMMENTS: 'y v " "~ a~~ SUMMARY OF INFORMATION: At their regular meeting on June 15, 2000, the Board of Directors of the Blue Ridge Community Services adopted revisions to their by-laws. These revisions were made to reflect recent changes to the organizational structure. Any changes to the by-laws must be ratified by all participating localities. Attached is a letter from Rodney P. Furr, Chairman of the Blue Ridge Community Services Board of Directors, with more information concerning these changes. Also attached is a copy of the revised by-laws. Additions are underlined and deletions are lined through. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors ratify the revisions to the by-laws of the Blue Ridge Community Services Board of ' ectors. `~'L~..e~~. Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Church _ x _ Denied () Johnson _ x Received () McNamara- x _ Referred () Minnix _ x To () Nickens _ x _ cc: File Blue Ridge Community Service Board of Directors File Blue Ridge Community Services June 16, 2000 The Honorable Joseph McNamara, Chairman Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, VA 24018 Dear Mr. McNamara: Rodney P. Furr cnairman ,,,L- ,,1 William L. Lee vice cnairman Meredith B. Waid treasurer Rita J. Gliniecki secretary Executive Director S. James Sikkema, LCSW At its regular meeting on June 15, 2000, the Board of Directors of Blue Ridge Community Services passed the enclosed revisions to our by-laws, which are being sent to you for your ratification. These revisions have been made to reflect recent changes to our organizational structure as follows: • The name of the agency will become Blue Ridge Behavioral Healthcare, effective January 1, 2001, to better reflect our mission • The ordering of Officers and their Duties has been clarified and put into outline form • The composition of the meeting Quorum has been redefined • Standing Committees have been renamed and redefined to comply with our service restructuring • References to New Board Member Orientation have been deleted as duplicative, because they are required elsewhere by regulation The period of Notice for By-Laws Changes has been increased from five days to fifteen days Our Board recommends ratification of the changes in our by-laws as required by regulations promulgated under Title 37.1, Chapter 10 of the Code of Virginia, and requests that they be placed on the agenda for consideration at a future meeting of the Board of Supervisors. If you have any questions about the changes or require additional information, please do not hesitate to contact Mr. S. James Sikkema, LCSW, our Executive Director. Thank you for your continued support of our efforts to serve the residents of the Valley. Sincerely, %y~ ,~ Rodney P. F, Chairman RPF:hr C: Elmer C. Hodge, County Administrator Roanoke County Board of Supervisors Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax: (540) 342-3855 TTY: (540) 345-0690 Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke .~ .~. BY-LAWS for BLUE RIDGE BEHAVIORAL HEALTHCARE name change effective January 1, 2001) ARTICLE I The name shall be BLUE RIDGE BEHAVIORAL HEALTHCARE. ARTICLE II -PURPOSE Section 1. To serve as an operating ~- Community Services Board providing a system of comprehensive community mental health, mental retardation and substance abuse services under local control. Section 2. To relate and integrate existing and planned programs. Section 3. To assure quality service and continuity of care in the areas of emergency services, case management, prevention, case finding, consultation, diagnosis, treatment, care, training, prescreening, case and rehabilitation by the establishment of new programs under direct administration of the Blue Ridge Behavioral Healthcare Board where current programs are non-existent or inadequate, or by entering into affiliatory agreements with agencies already providing services for the enhancement of those services, or for the creation of such services. Section 4. To provide continuing education to the public, ongoing research, training of personnel and evaluation of ongoing programs. ARTICLE III -MEMBERSHIP Membership shall number sixteen, with three members each from the Cities of Roanoke and Salem and the Counties of Botetourt and Roanoke, and one member from the County of Craig. Three members at large are to be recommended by the Board and must be jointly appointed by the five jurisdictions. One third of the appointments to the Board shall be identified consumers or family members of consumers, at least one of whom shall be a consumer receiving services. The Board shall inform the member governments of the number of Board members in each of the above categories prior to each appointment cycle. r ~ ~~ This Board shall represent the Cities of Roanoke and Salem and the Counties of Botetourt, Craig, and Roanoke who shall appoint Board members and shall notify the Board of appointees. The term of office shall be for three years from the first day of January of the year of appointment. Terms of office will be staggered to provide that no more than six terms expire in a given year. Any adjustment to the expiration date of current terms will be accomplished by attrition through expiring terms or other vacancies. Vacancies shall be filled for the unexpired term. No person shall be eligible to serve more than three successive three-year terms, provided that persons heretofore and hereafter appointed to fill vacancies may serve three additional successive terms. Any member of the Board may be removed by the appointing authority for cause, after being given a written statement of the causes and an opportunity to be heard thereon. ARTICLE IV -POWERS AND DUTIES Section 1. To serve as Board of Directors for the Mental Health, Mental Retardation and Substance Abuse Services program. Section 2. To be the sole recipient of local tax funds to be matched by State and/or Federal funds for the mental health, mental retardation and substance abuse services programs and to have authority for the expenditure of all said local tax funds allocated to it. Section 3. To review and evaluate programs either operated directly or through contractual agreements to ensure the adequacy of service, conformance to standards accepted, and make certain that community needs for mental health, mental retardation and substance abuse services are being met. Section 4. To submit to the governing body or bodies of each political subdivision, of which it is an agency, an annual performance contract for community mental health, mental retardation and substance abuse services and facilities. Section 5. Within amounts appropriated thereon, to execute such program and maintain such services as may be authorized under such appropriations. Section 6. To enter into contracts for rendition or operation of services or facilities. Section 7. To make rules or regulations concerning the rendition or operation of services and facilities under its direction or supervision, subject to applicable standards or regulations of the Department of Mental Health, Mental Retardation, and Substance Abuse Services. 2 +` . ~ .:»,~ sw., ,~ Section 8. To appoint an Executive Director of Blue Ridge Behavioral Healthcare whose qualifications meet the standards fixed by the Department of Mental Health, Mental Retardation, and Substance Abuse Services and prescribe his duties. The compensation of such executive director shall be fixed by the Board and within the amounts made available by appropriation therefor. This exee~t+ve Executive Director will be responsible directly to the Blue Ridge Behavioral Healthcare Board for all aspects of programs directly and indirectly under the purview of the Blue Ridge Behavioral Healthcare Board. Section 9. To prescribe a reasonable schedule of fees for services provided by personnel or facilities under the jurisdiction or supervision of the Board and for the manner of collection of same; provided, however., that all collected fees shall be included in the performance contract submitted to the participating governments provided, further, that such collected fees shall be used only for the,.provision of community mental health, mental retardation and substance abuse-mosses services. Section 10. To accept or refuse gifts, donations, bequests or grants of money or property from any source and utilize the same as authorized by the political subdivisions, of which it is an agency. Section 11. To seek and accept funds through State and Federal grants and maintain a line of credit sufficient to maintain the day-to-day operations of the programs under its jurisdiction. Section--~ 12. To ensure that the financial records of Blue Ridge Behavioral Healthcare are audited annually by an independent auditor approved by the City of Salem, serving as fiscal agent by agreement of the participating governments, and that the auditor's report is submitted to the political subdivisions, of which it is an agency and to the Department of Mental Health, Mental Retardation, and Substance Abuse Services. ARTICLE V -OFFICERS Section 1. Officers of this Board shall be Chairman, Vice-Chairman, ae~~ Treasurer ands Secretary. Section 2. The duties of the Chairman shall be: a. To preside at all meetings of the Board and the Executive Committee. 3 ~~. .«~ mod! b. To appoint all committees deemed necessary for the operation of the Board as authorized by the Board. c. To work closely with the Executive Director and staff. d. To perform any other duties determined by the Board. nor, yr ww, rau, , .v,... ~, .~ ... v.... ... ......... ........ ~..~ Section 3. , ~ , The duties of the Vice-Chairman shall be: a To perform the duties of the Chairman in his/her absence. b To perform anv other duties as assigned by the Board or the Chairman. Section 4; The duties ofi the Treasurer shall be: a To perform the duties of the Chairman in the absence of the Chairman and the Vice-Chairman. b To serve as Chairman of the Budget and Finance Committee. c To perform any, other duties as assignned by the Board or the Chairman. Section 5. .The duties of the Secretary shall be: a To perform the duties of the Chairman in the absence of the Chairman the Vice-Chairman and the Treasurer. b To ensure that accurate records of all Meetings of the Board are maintained. c To perform any other duties as assigned by the Board or the Chairman. ARTICLE VI -NOMINATIONS, ELECTION AND TERMS OF OFFICE Section 1. A Nominating Committee will be appointed in time to make recommendations to the Board with regard to a state of prospective Board officers at least thirty days prior to the end of each calendar year. 4 ,~~ '~ ~ ~~ x~ Section 2. The Board shall elect its officers at the last meeting preceding the new calendar year. Section 3. The term of office shall begin on January 1 and shall be for one year. No officer may serve more than two consecutive terms in the same office. A majority of those present and voting shall constitute an election. Section 4. Any vacancy occurring in the officers shall be filled by the Board. ARTICLE VII -MEETINGS Section 1. Regular meetings shall be held at a time to be determined by the Board. Section 2. Special meetings may be called by the Chairman or upon written request of three members. Section 3. The quorum for all Board meetings shall be six members, including-#~e one officer of the Board. Section 4. The Executive Committee shall meet at the discretion of the Chairman. Section 5. The quorum for all Executive Committee meetings shall be a majority of the Committee. ARTICLE VIII -EXECUTIVE COMMITTEE Section 1. The elected officers of the Board shall constitute the Executive Committee of which the Chairman and Secretary shall be, respectively, Chairman and Secretary. Representation of each jurisdiction shall be assured by the appointment of a member to the Executive Committee when no elected officer represents such jurisdiction. Section 2. It shall be the duty of this Committee to conduct the necessary business between meetings of the Board. All actions taken are subject to ratification at the next regular meeting of the Board. Section 3. It shall be the duty of this committee to conduct an annual evaluation of the Executive Director for presentation to the full Board and to act for the Board in contract negotiations with the Executive Director. ARTICLE IX -STANDING COMMITTEES The Chairman of the Board and the Executive Director will be ex-officio members of all committees to which they are not specifically appointed. There shall be the following standing committees, whose function shall be advisory to the Board: ~~`.. Section 1. Budget and Finance. This Committee shall review the budgets, financial affairs and policies, and audit reports of the agency and its subcontractors, and make recommendations to the full Board. In addition, it shall aid in the presentation of budgets at various levels of governments. Section 2. Community,Relations. This Committee shall implement a program of information for the various agencies and governments and the public in conjunction with the Executive Director. Section 3. Community Support Services Committee. This Committee will review community support programs and make recommendations to the Board for the enhancement of men#at ~~a~a#+ee-these services. In addition, this committee will participate in the Board's planning process for the Community Support Services program area. Section 4. °°~~„ ;eT Administrative Services Committee. The function of this Committee is to review and make recommendations to the Board concerning ~se~el-Human Resources and Quality Assurance policies and guidelines. Section 5. Mental--~eai~--Child and Family Services Committee. This Committee will review child and family services programs and make recommendations to the Board for the enhancement of me+~ta~aeatt# these services. In addition, this Committee will participate in the Board's planning process for the #~- Child and Family Services program area. Section 6. Assessment and Counseling Services Committee. This Committee will review assessment and counseling programs and make recommendations to the Board for the enhancement of these services. In addition, this Committee will participate in the Board's planning process for the St~staflee Apse-- Assessment and Counseling Services program area. ARTICLE X -INDEMNIFICATION Section 1. Blue Ridge Behavioral Healthcare shall indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (including an action or suit by or in the right of Blue Ridge Behavioral Healthcare to procure a judgment in its favor) by reason of the fact that he is or was a director or officer of Blue Ridge Behavioral Healthcare or is or was serving at the request of Blue age-Ger~u ~°,~ ~~~- Behavioral Healthcare as a director or officer of a corporation, partnership, joint venture, trust or other enterprise, against judgments, fines, amounts paid in settlement, and expenses (including attorneys' fees} 6 ~~ actually and reasonably incurred by him in connection with such action, suit or proceeding except only in relation to any claim, issue or matter as to which such person shall have been finally adjudged to be liable for his gross negligence or willful misconduct. Each such indemnity shall inure to the benefit of the heirs, executors and administrators of such person. Section 2. Any indemnity under subsection (1) above shall (unless authorized by a court) be made by Blue Ridge Behavioral Healthcare only as authorized in the specific case upon a determination that the director or officer was not guilty of gross negligence or willful misconduct in the performance of his duty and, in case of a settlement, that such settlement was, or if still to be made is, consistent with such indemnity and the best interests of Blue Ridge Behavioral Healthcare. Such determination shall be made (i) by the Board of Directors by a majority vote of a quorum consisting of directors who were not parties to such action, suit or proceeding, or (ii) if such a quorum is not obtainable, or, even if obtainable, a quorum of disinterested directors so directs, by independent legal counsel in a written opinion. If the determination is to be made by the Board of Directors, it may rely, as to all questions of law, on the advice of independent counsel. Section 3. Expenses incurred in defending an action suit or proceeding, whether civil, administrative or investigative, may be paid by Blue Ridge Cs~+#~ Wises,- Behavioral Healthcare in advance of the final disposition of such action, suitor proceeding as authorized by vote of the persons provided in subsection (2) of this section, upon receipt of an undertaking by or on behalf of the director or officer to repay such amount unless it shall ultimately be determined that he is entitled to be indemnified by Blue Ridge Gemrr~ S+e~- Behavioral Healthcare as authorized in this section. Section 4. The right of indemnification provided by this section shall not be exclusive of any other rights to which any director or officer may be entitled, including any right under policies of insurance that may be purchased and maintained by Blue Ridge Behavioral Healthcare or others, even as to claims, issues or matters in relation to which Blue Ridge G~s~a~it~ Se+~ises- Behavioral Healthcare would not have the power to indemnify such director or officer under the provisions of this section. Section 5. Blue Ridge Behavioral Healthcare may purchase and maintain at its sole expense insurance against all liabilities or losses it may sustain in consequence of the indemnification provided for in this section, in such amounts and on such terms and conditions as the Board of Directors may deem reasonable. ARTICLE XI -CONSUMER INVOLVEMENT It shall be the policy of this Board to encourage, and be receptive to, consumer involvement. Meetings of the Board shall be open to the public. Liaison with 7 w ~°"". Identified consumer groups will be maintained to facilitate optimum consumer involvement. Periodic reports (such as the Blue Ridge Behavioral Healthcare Annual Report, Newsletter, and evaluation reports) will be available to the public, and copies distributed to appropriate consumer organizations. ARTICLE X~I- XII- CONFLICT OF INTEREST Whenever a Board member or Committee member has cause to believe that a matter to be voted upon would involve him in a conflict of interest, he shall comply with the provisions of the Virginia Comprehensive Conflict of Interest Acts, Sections 2.1-599, et seq., 1950 Code of Virginia, as amended. ARTICLE ~ X111 Robert's Rules of Order, revised, shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these By-laws. ARTICLE X~f XiV These By-laws shall be reviewed annually by the Board and may be amended at any regular meeting of the Board by two-thirds vote of those present and voting, notice having been submitted in writing #we- fifteen (15) days prior to the meeting, subject to the approval of the participating governing bodies. Adopted at a regular meeting of the Board 4~ ~S~aoo~ by unanimous vote. Date 2;t... -.~ ...1..1`.lriLL.~C , Secretary 8 A-071100-6.d ACTION # ITEM NUMBER ~'"J~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 2000 SUBJECT: Acceptance of Water Facilities Serving Valley Park Center, Buildings A&B COUNTY ADMINISTRATOR'S COMMENTS: i~~ ¢~ `' SUMMARY OF INFORMATION: The Developers of Valley Park Center, Buildings A & B, Liberty Property Limited Partnership, have requested that Roanoke County accept the Deed conveying the water facilities serving the buildings along with all necessary easements. The water facilities are installed, as shown on plans prepared by Lumsden Associates entitled Valley Park Center, Buildings A & B, which are on file in the Community Development Department. The water facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water construction is $ 20,770.00. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water facilities serving the Valley Park Center, Buildings A & B along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. ~° SUBMITTED BY: Gary Robertson, .E. Utility Director APPROVED: Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: H Odell Minnix to approve Church _ x Denied () Johnson _ x Received () McNamara- x Referred () Minnix _ x _ To () Nickens _ x _ cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development ~~ ~ ~ ." ~~~~~~ THIS CHATTEL DEED, made this 24~ day of November, 19 99 , by and between: Liberty Property Limited Partnership, a Virginia corporation, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. :WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled Valley Park Center, Buildings A & B, made by Lumsden & Associates and on file in the Roanoke County Engineering Department. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. 1 . ,..,..y--- 4r ~ Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19 99. 2 Developer: Address: By As WITNESS THE FOLLOWING signatures .and se`a(ls: Title ~-~~f~ State of: Virginia ' E-atmty/City of: ~~e {~ i C~~~, to wit: The foregoing instrument was acknowledged before me this: ~~~~ ,day of ~~';~ h ~ ~ ~~e°~ , B ~} ~ CC~~ l L. i `~ ~ C} ~~ '~ Its .~C' • ~~ ~ ~C:~E'r ~~' ~ ~ i ~ !~' Duly authorized officer (typed name) Title1 ~ J on behalf of: ~,~ ~~ ~.~, ~f ~ ,7 ~~f~'l r f ~' ~.. ~~' T i')~"~~'1 ~{~ Notary Public ,.~ My Commission expires: ~r5'-Z~'`~°I'v~ ,~-~'--L~ ~ ~ . ~~ ~-~ ~~ 3 ~~ Approved as to form: County Attorney Board of Supervisors of Roanoke County, Virginia ~,.:..: ~.. m~ By: (SEAL) Elmer C. Hodge County Administrator State of: Virginia ' County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: 4 2 N CI7 INI O 7- I ~d i~ E R S T„ T E ~ ~3 1 (R/W VARIES) C'Bt3 ACRE PORTION OF T~~. ORIGINAL - ~ TAX~37.07-1-17 < '~0,~ ~\ TRACT 4A-1 ly ~ P.3. 19, PG. 40 A6 06' (SEE DOUNDARY CHART "C" ,--3^' '"•- Tf+15 PAGES J% 1 N 24'a2,~~~ W ~ }~ 231.36' M~5~,`~,45" W NEW 0.0 ~~ t ; "" \ LA ,~ Exist. 12" Water Line .' '~-... EXIST, 60 • ~ WATL•R Er P.B, 10, i it~A.CT' 31i-1A2 ~; NEw zo' w.L.E.i I ~ ,! 5.597 ACRES '~ , ~ (SEE CHART "B"- _ !'. ORIGINAL THIS SHEET) ' 12" WATER LINE ----'-"~ TRACT 3D-1A 10'---i `i D.B. 1552, PG. 8&5 ' ~NE'A 20' S.S.E, J F -'- rSEE DETA~!- "F' I ~ I SHEET 2 OF 3 NEW 20' W.L.E. FIRE HYDRANT SEE DETAIL ~E° I - _ ~T 8 SItEET 2 OF 3 ` --~, - - - - O_D.L.- 1 - t N 34'42'35" W ; x-191.61' t " ~`.- ~ NE'W .5' P.U.i-~ ~ '~ I ~ ~ ^~ 49'59'51" . ~~ ~ ,}~ ~ R ~ 55.00. ~ c J.09T AC. PARCEL L m 47 94' (SEE BOUNDARY CHART "A" v n THIS SHEET)i ` - N rY i I~ Existing 12 f t ~ ~ p ' Water Line I ~' ~P•uE,~ !° D.$75 AL`R~5 _ "I I 1~ .~ ~___ ~ .,.,,CINAL t J _ I rAx~37.07-1~-16.1 ~{ l y ~ ~~ I o ~ 'RACY .3B t I P.B. 12, PG. 33 , ^~ EXIST. 15' P.U.E..- ~ ~ 0.5. 1552, =. , 885 i w P,D. 12, PG. 33..- ~ ~ EXSL 15' P.U.E. ~ ' i I `° ~ I ;I--- Iz '~P.B. 12, PG. 33 ' a 87'15'00"- ' R 50.00'-- i I i ~~ ~LXIST. 1.5' W.L.E. & P.U.E. L < 7fi.14'~ 1 i ` ~ V F~,B, 18, PG. 57 ' ~_ . D , ~f ~ ~ S 3T14' 59" E D ~-`- -- r- -"- ~~ '.02.99' ~ f- 78.31' ~.~ ~ n t- S 37" 4'59 F ~~ SOUTH CONCOURSE DRIVE ~~ ~° x a ,~ p o ~1 ~~ -.r_ ~ ~ E~tS7 D.E. _.___ ~ _...-EXIST. 15' P.U.E. P.D, 12, PG. 33 P,i6. 1a, Pc. 97 ROANOKE COUNTY ACCEPTANCE OF WATER LINE UTILITY ~ OFFICE/WAREHOUSE DEPARTMENT VAI,LEYPOINTE s ~5•ao'oo EXIST. 20' . f+-- ACCESS & UTIUT ii P.9. 10, P6 1 '.: x N PROF OPTICAL CAB D.B. 15. TRACT 3E-1A, I ({ I ~~ =-Existing 12" Water Line , A-071100-6 . e ACTION # ITEM NUMBER~~"~J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 2000 SUBJECT: Acceptance of Water and Sewer Facilities Serving Rose in the Garden, Section 4 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: "The Developers of Roses in the Gardens, Section 4,Strauss Construction Corporation, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sanitary sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled Roses in the Gardens, Section 4, dated June 3, 1998, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $33,900.00 and $46,200.00 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Roses in the Gardens, Section 4 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. ..1. ~` SUBMITTED BY: L Gary Robertson, .E. Utility Director APPROVED: Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Church _ x _ Denied () Johnson _ x Received () McNamara- x _ Referred () Minnix _ x To () Nickens _ x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development -~; f~' ~~ ". THIS CHATTEL DEED, made this 28th day of June , 20 00 , by and between: Strauss Construction Corporation , a Vir ig nia corporation, hereinafter referred to as the "Developer," parry of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled Section 4, Roses in the Gardens, made by Lumsden & Associates (dtd. June 3, 1998) and on file in the Roanoke County Department of Community Development. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water andlor sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. 1 ~'` Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of 20 2 ~~ ~~~ WITNESS THE FOLLOWING signatures and seals: Developer: Address: By: As: Title ~c . ~a State of: ' ~/City of: ~ , to wit: The foregoing instrument was acknowledged before me this: .2 ~'~'h ,day of ~' at't~ 20 ~, By: Steven S, Strauss Duly authorized officer (typed name) Its President Title on behalf of: Strauss Construction Corporation My Commission expires: .~D/vY- ~~ ~1 a '~ 3 Strauss Construction Corporation PO Box 20287 ~~ ~° Approved as to form: County Attorney State of: County/City of: By: Board of Supervisors of Roanoke County, Virginia Elmer C. Hodge County Administrator SEAL) Virginia ' Roanoke , to wit:. The foregoing instrument was acknowledged before me this: day of 20 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: 4 ,; Y cM fa z,h r1v, 1 ,.1N`~ CAF ~ t~ ~ ,. M i F< i ~ e• ~~ Nt N S ,T ~'~ --__.__ ~ ~~~I--. ail ~ 6 nV t11ALe e~ `" } ~i I lT^i- sf .l. - ~"~'~ 'Y..1~NNE~~5 '' 1 1' ~ 1 ~' ~- z 5p EGO^^ ~6q p( ~ i - ~ytg, Gp, `~~;, _ ; , q 1i ,,a< 1 i ~~ ~ - ,,,~ ~ troy; ', c~l \ s r,~` ~,t- ~tT A I ~'' /t , ~(,s ~l' ~ :n"~5 ~ qi tCr~u ~~tzi1 f ?J,:, n 6tt VY C'~ _ "p r ' ~.` ~ , . ~ ~ltj ~i ar ~1 h~(k c t ?Stp 64 /[~~+ rd yA/PFM.M11 \1\ \ ~ a fit' n! ~~n` V ~ ~~ Go ~ a^,' t \ \ ~ 6• t6g fie. . , '- ,tia s ~~ 7 ''-A' J \ ~ (1 b ~" Al '0~ r_ __. .: jet / `" , / I s ~r in, ~ ~ ~ `yy & • a 'iX J i~h %~ ~ ~ L r - ~,/ ~~ 5X1.7 9GOW OFF ~: 8G~ \L36.9' ~ = ~ _ ..-- /~A ~ ~ j ~~R Mr, veo . 6~W ~~ fY \ .(45`Br'n~~ '•, l - - -.i'" ~ , t~1fiH^_M6 I~%t~ lip, h ~ _ / w T•;i 1 / ryfH4`-E U<AIEk . "~` ', ~ is Hew oAVe~^erat ~; ~; mro ,-..... ,. !! ~~/f~~~; i; ~''R f 8" SANITARY SEWER• ' ~ ~ ~cXf5' Sl(iH t 3751AHGc` E ASbMENT ~, - jq !; r i °- ~_--------- ~~ t Y~°x3'tY'" ~~54 ! ', 5~~~~, G.0. y;~, (, (~ ~ 27 ~ 2. = 12.2' ~ l~ ~ 5i uh- 13. a..._._.i! ~; 30 m-}!- ~2 ~ !' (~1:~'t~ :~ ~~ i t ~,~ c. o. i~ 6 '` „` ` <~' ~'J5 ~vA;`'' J ~/ • t ~, _ .. j ~~~ _~y~ ~, f 4.. s~ ~' `.. \ "h ~~. /~ dap M{J 5 ~ ~~ 4 hh~r~`? 0 0 ,} n~~T ~e,~Y6"ry{-:,.n •i ~\,f to ~ ~ C~}y n~`a: c. ,, 7 n'. .,~> ~ 5,a ~ f, ,' . . , ~, 2 ' ~ ~~ S'z4"'~"^a O F9 4.0. d 7C' ~r~'i ~•' '_5 ~, L SrJ9i " t 19 `) R` z 4,:. r ,y ~ . . SHEET 1 I~ _ _,__ , ACCEPTANCE OF WATER AND ROANOKE COUNTY _ SANITARY SEWER FACILITIES . UTILITY DEPARTMENT SERVING THE ROSES OF THE GARDEN, SECTION 4 ~ =~., •,~ r oa \ ~ Y` P~ ~ /•` \ tie~_ ` / _ ti~ . +pp~y~^ R ~ ~ ~ 1J~: `~ F.. I ~// (4c~ a1' ~wQ~ ~~ '/ :gip ~~ j ,~~ %a ; ~~ , ';, ~~''rs~------~ ,/ f T~ i ~,.~ ~•` r. 6 l f ` • r~r~~: -- . 3) ` SHEET 2 • ACCEPTANCE OF WATER AND ROANOKE COUNTY SANITARY SEWER FACILITIES UTILITY DEPARTMENT , _ SERVING THE ROSES OF THE GARDEN, SECTION 4 ~ .~\ J. ~~~ 1 ar ,~ i , ~. ' /,/y~~~ ? ~/ 1 ~'' ~ •1 / / f ~(i' ~ ''~~/ i ~A - /~ ~~ ~ ~ ~ '~ a ;; f, ~ / 't '~, , f ry `A,~'q. 12 ~ ~~ ` \o•paF ,,~.t. ,. •,, ~ b~ „THE .h \.. ~" ~ y~\ T - 8" SANITARY SEWER ~ - ~ ~ J , _ -_ _ _ eruct..: gyp, i ~, ... ~-- - ' ~. ~~.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 2000 RESOLUTION 071100-6.f EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF PAUL B. MCELVEIN, POLICE DEPARTMENT WHEREAS, Paul B. McElvein was first employed by Roanoke County on February 1, 1974 as a Deputy Sheriff and also served as Deputy Sheriff -Sergeant and Detective; and WHEREAS, Sergeant McElvein retired from Roanoke County on July 1, 2000, as a Police Officer -Sergeant, after more than twenty three years of service; and WHEREAS, Sergeant McElvein attended the first training session of the Forensic Academy in Richmond and has been active in the collection and preservation of evidence since that time; and WHEREAS, as a member of a State Police Task Force, Sergeant McElvein was instrumental in investigating and solving crimes in the Roanoke Valley and other jurisdictions; and WHEREAS, Sergeant McElvein, through his employmentwith Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to PAUL B. MCELVEIN for more than twenty three years of capable, loyal and 1 r dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: rrL.~~~~ ~~. Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Chief Ray Lavinder 2 t ACTION NO. ITEM NUMBER Respectfully submitted, ~~Y~~-k-r~a-~ Brenda J. Holton, CMC Deputy Clerk Approved by, ~- Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved () Motion by: Church _ _ Denied () Johnson Received () McNamara- _ _ Referred () Minnix To () Nickens _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 2000 AGENDA ITEM: Request for approval of resolution of appreciation upon the retirement of Paul B. McElvein, Police Department COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Human Resources Department has notified us that Paul B. McElvein, Police Department, retired on July 1, 2000. Sergeant McElvein has requested that his resolution be mailed to him. It is recommended that the Board approve the attached resolution and direct the Deputy Clerk to mail it to Sergeant McElvein with thanks from the Board members for his many years of service to the County. ~ .. •t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 2000 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF PAUL B. MCELVEIN, POLICE DEPARTMENT WHEREAS, Paul B. McElvein was first employed by Roanoke County on February 1, 1974 as a Deputy Sheriff and also served as Deputy Sheriff -Sergeant and Detective; and WHEREAS, Sergeant Camden retired from Roanoke County on July 1, 2000, as a Police Officer -Sergeant, after more than twenty three years of service; and WHEREAS, Sergeant Camden attended the first training session of the Forensic Academy in Richmond and has been active in the collection and preservation of evidence since that time; and WHEREAS, as a member of a State Police Task Force, Sergeant Camden was instrumental in investigating and solving crimes in the Roanoke Valley and other jurisdictions; and WHEREAS, Sergeant Camden, through his employmentwith Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to PAUL B. MCELVEIN for more than twenty three years of capable, loyal and 1 ~~ dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 2 A-071100-6.g ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 2000 SUBJECT: Acceptance of Water and Sewer Facilities Serving Nottingham Park COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Nottingham Park, Triangle Developers, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sanitary sewer facilities are installed, as shown on plans prepared by Balzer and Associates entitled Nottingham Park, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $ 48,285.00 and $60,160.00 respectively.. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Nottingham Park subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: Gary Robertso , P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Church _ x Denied () Johnson _ x _ Received () McNamara_ x _ Referred () Minnix _ x To () Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development JUP~9-~-~1'!L^a '1.3~4J KK.t l,!Y-l..Ul'1 Utli 5~N"Cr~~1No h'.Ui~"•'N~~ THIS CI~A7CTEL DEED, made this ~~ day of c._X~,rtl~ , 2p per, by and between:'~"/~~Qn/J ~ '~ j , ~jJc . , a Vir„tea corporation, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINL4, its successors or assigns, hereina~er referred to as the "Board," party of the second part. :WITNESSETH: THAT FOR AND IN CONSIDERATION oI'the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL VJ'ARRANTY OF TITLE, in fee simple ante the Board all water andlor sewer lines, valves, fittings, laterals, connections, Storage facilities, sources of water supply, pumps, manholes and any .and all other equipment and appurtenances thereunto belonging, in and tp the water and/or sewer systems in the streets, avenues, public utility, easement areas, vaster and sewer easement areas that have been or may herea$er be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same maybe located, all of which is more particularly shown, described and designated as follows, to wit: As shown an the plan entitled ~ ,made by ~j~,,2€€,g ~~'~ and on f le in the Roanoke County Department of Community Devetoprnent. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water andlor sewer systems including repair of surface areas affected by settlement of utility izenches for a period a~ one (1 ~ year after date of acceptance by the Board and will perform any necessary repairs at its cost, JUM-did- L~k:Jk1 1•S~ 4y RKE CT'Y-CO!•`1 L~EV s~"v~ '" ~3 Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the accep#ance of this cc~nve~+ance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of Zo JI_ITd-~0-20E~0 13 49 FKE CTY-COM DEV Developer: Address: By: As: State of V~ /City of: a K~ to wit: T11e foregoing instrument was acknowledged before me this: _~~ day of ~ ~1 ~ 20 ~ O , $y: ~• t-~ • SYV~- i~1~'v\ Its ~. ~~ Duly authorized officer {typed n(a~m~e) / Title on behalf of ~~ F~Vl. ~ ~l./~z ~~° / ~,~-~-~ ~~5 , ~,V1C' . Notary P zb is My Commission expires: 3 WITNESS THE FOLLOWING signatures and seals: TUN-28-200F~ 1~~49 RKE CT'i'-COM DEU s4©7722108 P.©S~'© ~.~. Approved as to forrri: County Attorney Board of Supervisors of Roanoke County, Virginia By: Elmer G. I-£odge County Administrator State of; Vir ~nia County/City of; -Roanoke , to wit: The foregoing instniment was acknowledged before me this: (SEAL) day of _ Zp by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public h7y Commission expires: 4 TOTAL P.©5 ROANOKE COUNTY ACCEPTANCE OF WATER AND UTILITY DEPARTMENT ~ SANITARY SEWER FACILITIES SERVING NOTTINGHAM PARK A-071100-6 . h ACTION NO. ITEM NO. --+~"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 2000 AGENDA ITEM: Request for acceptance of the Title II and Title VI Continuation Grant O1- B3530JJ00 from the Department of Criminal Justice Services. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Sheriff s Office has received approval for a grant which provides continued funds from the Department of Criminal Justice Services for a temporary on-call juvenile supervision/transportation program. This program will provide funds for salaries of deputies who will provide transportation to and from other facilities within the state and provide care and supervision in approved unsecured area of the facility for scheduled court appearances in the Roanoke County Court System. Currently, we are making eight hour round trips throughout Virginia for juvenile transports to and from detention housing placements. In mid June, 2000, Coyner Springs Juvenile Detention Center opened up a total of eleven beds for the Roanoke County jurisdiction. However, this allotment of bed space is not sufficient to house all of Roanoke County's juvenile delinquents and does not completely alleviate the need for additional grant funding for the on-call juvenile transport/supervision program. SUMMARY OF INFORMATION: The continuation grant was approved by letter on June 23, 2000. The grant period is from July 1, 2000 through June 30, 2001. The total amount of the grant is $15,000 in federal funds and requires no additional and/or matching funding from the Board of Supervisors. The funds will be used to reimburse Roanoke County for the overtime incurred transporting juveniles. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Respectfully submitted, Gerald S. Holt Sheriff Staff recommends the acceptance of the awarded funds. Approv by, Elmer C. Ho ge County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: H. Odell Minnix to approve cc: File Gerald S. Holt, Sheriff Diane D. Hyatt, Chief Financial Officer VOTE No Yes Abs Church _ x _ Johnson _ x _ McNamara- x Minnix _ x _ Nickens x ~` ,~ .;~; . ,~*~ f1~, ~. ~• ~~~,, __ f ~ ®~1~YJl®l~l ~Y~Y ~~~~~ ®~ ~ll~~~l~l ~~ Department of Criminal Justice Services g05 East Broad Street, Tenth Floor Joseph B. Benedetti Director Richmond, Virginia 23219 June 23, 2000 (804) 788-4000 FAX (804) 371-8981 TDO (804) 388-8732 Mr. Elmer C. Hodge, Jr. County Administrator Roanoke County 5204 Bernard Drive Suite 400A Roanoke, Virginia 24018 Title: Title II and Title VI Continuation Grants Dear Mr. Hodge: I am pleased to advise you that grant number O1-B3530JJ00 for the above-referenced grant program has been approved in the amount of $15,000.00 in Federal Funds for a total award of $15,000.00. Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions. To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to Janice Waddy, Grants Administrator, at the Department of Criminal Justice Services (DCJS). Please review the conditions carefully, as some require action on your part before we will disburse grant funds. When we receive documentation showing that you have complied with the conditions, you will be eligible to request funds awarded under this grant. A REQUEST FOR FUNDS form is also included with this letter and should be used for this purpose. You may request funds at the same time you submit the documentation o1' compliance with the grant conditions, or at any time thereafter. However, we cannot process your request until we have received and approved all required information. We appreciate your interest in this grant program and will be happy to assist you in any way we can to assure your project's success. If you have any questions, please call Marion Kelly at (804) 225-4072. Yours very truly, G4 osep B. enedetti Enclosures cc: The Hon. Gerald S. Holt, Sheriff Ms. Diane Hyatt, Director of Finance Marion Kelly, DCJS Criminal Justice Service Board • Committee on Training • Juvenile Justice and Delinquency Prevention Advisory Committee Advisory Committee to Coun Appointed Special Advocate and Children's Justice Act Programs Private Security Services Advisory Board Criminal Justice Information Systems Committee ~~ ~ Department of Criminal Justice Services 805 East Broad Street, 10th Floor, Richmond, VA 23219 Statement of Grant AwardlAcceptance Subgrantee-- Date: June 23, 2000 Roanoke County Grant Number-- Grant Period-- O1-B3530JJ00 From: 7/1/00 Through: 6/30/01 Pro'ect Director Pro'ect Administrator Finance Officer The Hon. Gerald S. Holt Mr. Elmer C. Hodge, Jr. Ms. Diane Hyatt Sheriff County Administrator Director of Finance Roanoke County Sheriffs Office Roanoke County Roanoke County P. O. Box 510 5204 Bernazd Drive 5204 Bernard Drive Suite 400A Suite 400A Salem, Virginia 24153 Roanoke, Virginia 24018 Roanoke, Virginia 24018 Phone No: (540) 387-6140 Phone No: (540) 772-2001 Phone No: (540) 772-2023 GRANT AWARD BUDGET Bud et Cate ories DCJS Funds Federal General Sub rantee Match TOTALS A. Personnel $15,000 $ 0 $ 0 $15,000 B. Consultants $ 0 $ 0 $ 0 $ 0 C. Travel $ 0 $ 0 $ 0 $ 0 D. E ui ment $ 0 $ 0 $ 0 $ 0 E Supplies & Other Ex enses $ 0 $ 0 $ 0 $ 0 TOTALS $15,000 $ 0 $ 0 $15,000 This grant is subject to all rules, regulations, and criteria included in the grant application and the special conditions attached thereto. Joseph B. Benedetti, Director The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby accept this grant and agree to the conditions pertaining thereto, this ~~ day of ~ ~? `~'~' Signature: ~~~~~ /~ Title: Ce.~.,,~;,~j -~-~:~,,,~~r,,~~ '_~ !' L THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 11TH DAY OF JULY 2000, ADOPTED THE FOLLOWING: RESOLUTION 071100-6.i REQUESTING ACCEPTANCE OF RENOIR LANE AND GAUGIN CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineerforthe Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: Absent: Supervisor Minnix None Required Supervisors Johnson, Minnix, Church, Nickens, McNamara None None A Copy Teste: ~- Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation ~~~~ W ~-4 ' 1B / a1 to :/~ i ~yJi " tiJ\ ~'~~ „` ~: ~' is ~ =~..c.. 'a ~ ,~ ~'o ~ `~» ~ '~nr " ~ Issas'' , ~~' `° y e< ,. ~ ~.~''~ !,` f~..I ~ ?+,s, 1. '~ ~fl. 1 ~ ,,•~4 '1 . ~,, x , fG .~,. 'a.. 1~ n 1. Jar 4`~ . ..-- ~z i1 ~- P'- /i~ ~.~, i, w`',i. a, ~ `.... _. e, '.. PROPOSED ADDITION SHOWN Ii 1 GRAY DESCRIPTION: r 1. Renoir Lane -From the intersection of Chagall Drive to its cul-de-sac. 2. Gaugin Circle -From the intersection of Renoir Lane to its cul-de-sac. LENGTH: (1) 0.19 MILES (2) 0.04 MILES RIGHT OF WAY: (1) Varies (40'&50') (2) 40 FEET PAVEMENT WIDTH: (1) 28 FEET (2) 28 FEET SERVICE: (1) 24 HOMES (2) 6 HOMES ~~~\ ~~ ~~ ~ ~~ / j'~i / r+ `~. ~Q ~'~ ~ j \N dTJT^A~ ~_~ _ P~ ! o` , ~yj9 `~ ~ .g ~~9 ~~ ~.~i 1 JC RO.ANQ$E COZTN?'Y ROSES IN THE GARDEN, SECTION 4 D~'PAR3'~dENT' OF ~ , C031'hfUNITY D~'Y~'.~O~tK~`NT Acceptance of Renoir Lane and Gaugin Circle into the Virginia Department of Transportation Secondary System. `r • `'~ C (ra m .y+ z °z U Qi a 3 S m a N O E o m O C1 ~ U1 ~ L Q C Q ~ U d t9 ~ ~ L E -- ~ z o ~ o of ~ H >: o U O m ~ ~ '~ ~ w = 3 ~ d ¢ ~ O L ° w x a a H y z `o H a ~ ~ w ~ y~., ~ ~.I O ~ c O . ~ ~ ~ -' a Z r, .n O ~ O (~ L u ~ E Q ~ z M }_ N ~ ~ D 111 ..JJI N i C Y C t/1 2 E „ •;''' ~ ~~ ~ v O n 9 ~ ~ O~ ~' M ~ m ~ N _' ~ O O O U < m S o H A ~ W c ~ D H q O H ~ ~ a z ~ ~ U a U ~ z v O H H ~ U ~ p OH ~ C .7 U ~' O d O ~ ~ ~ C/1 3 ~ w H 2 ~ ~ ~ M M M M o m e m © o o ° m m a o ~ ~ ° a a° d° 0. a n . a a w ` D ~ H ^^ w ""' ~ t ~ ('V 2 N A ~ i a ## S ~ o z 8 ~ m ~ ~ m ~ U ~ O n o n a r O O f U CO U o0 ~ 9 ~ ~ n ~ ` z c n z c o I - o I _ b H A G H Q ~ U I U I w a m w a m m ~ m Gz' U E ~ ~ lS: 1~-7 U tl ~ E ~ ~ ~ ~ C o i ~ ~ ~ a ~ ~ ~ H v~ H ~ a ' H H ~ H H ~ ~' $ $ ~i m 2 O F ~ a ~ ~ d FE O ~ C ~ p ~ E O p o ~ C C ' i;, ~ ~ a u. C ~ n. u. C r ~ ci p ~ a ~ s- a u: r ~ S r- d w a ~ z ~ H U ~ .1 ~ ~ H 0 Z ~ ~ C ~ N' f'1 ~ N m ~ ~ Z . i i 1 i i s A 7 3 7 u Z w U N t- 0 z 0 U s- 2 W U a v r ACTION NO. ITEM NUMBER ..~ " `'?~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 2000 SUBJECT: Acceptance of Renoir Lane and Gaugin Circle into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: ~~ Strauss Construction Corporation, the developer of Roses in the Garden, Section 4, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.19 miles of Renoir Lane, from the intersection of Chagall Drive to its cul-de-sac, and 0.04 miles of Gaugin Circle, from the intersection of Renoir Lane to its cul-de-sac. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road is acceptable. No county funding is required. The staff recommends that the Board approve a resolution to VDOT requesting that they accept Renoir Lane and Gaugin Circle into the Secondary Road System. s- -~ SUB~/11~TED BY: Arn~1d'Covey, Director Department of Community D Approved ( ) Denied ( ) Received ( ) Referred to Motion by: APPROVED: ~~~ Elmer C. Hodge opment County Administrator ACTION VOTE No Yes Abs Church Johnson McNamara Minnix Nickens 2 `~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 11TH DAY OF JULY 2000, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF RENOIR LANE AND GAUGIN CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: _ Yeas: Nays: A Copy Teste: Mary Allen, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File I-~ - ~ ;~' __ ~. ' ~79 ~~ \ ~YIyE. { ~l p ~ 5.wwuF ~~f3 ?.rte \/~` s'ti<.~\ ',~•\ ~ ~ J~ti /~s~,j! ~~ o ,f r n; / ~~ ~~r aPJE , e' r \ ~~ w~ . 1 ~ , py[ mac-... \ ~ \ ~ .`"~/ "~~. `/./ ' 5 ,N.Ji t ~>3 \ ~ ~ 1 J 6-7 iC~g f..`_ ..~ ; ~ ~"~S'r /1~. •r"~,. \ ,,~'~~ ~ ~ ,~`/ l ~ .r ~ ~ .~ ~ 1g 2 __..- ~ p= ~, .; ~ ,lac ' ~" \ \ (4 ~~. ~ ° ~ S { »srirE ~/32~ 21.3~j_ ~.-~ ~~ _ _._ - _ ~ ~ a c ~~ \ ~ '~ / 9~' ,q ~,9 ~', / . J \ . ~~,~ `~ \ ~ ~ ~_ `` 571 ap.,. ~ ~. ~ ,~ _ ~ 9f $ 4v 1 J~'s~ "~,~ /,W+f~/~ ~~\, •~.. ~~~. .~ ~, ~ 1~9 ~ _ is SS'" ~ Z \ ~ ~y 99• ~ e~ ~ f3'` y. •3. ~ ~ \./ / _ •, '~ / / ~9- ,8.x ~ f `r \~~ (~ ~ k5 ~' ' s•\'66 /~ J• F\~i~~,. t,~ ~/. \~.&. 1~.V T~ `J.~ ~,>I 51~/ ,~~-~ ~ ~; S w < , ~~.`~ ~ v S~ u.'s v~vt \,rr y,`'~" ,( ~/)~ ~ \ \.`. qd~ ~ ^c-f,~k ~ ~. .C! w~,`• ~~ .y ~~ ~ ' / ,~ ` '~ ~ ~ < ~! `mo't s•'<r J~ Ft$ f.4. f16.8ir- ~y, ~ ~ 1157.[it'- s~ 4~,. % `7~ y,, vn ~ ~~G ~ 1 ~~ N~7gY0'£-' T.. 'il _i58D75'22JA`' -.- ~~,+(`, /~~ yti~ ~~~~+ ,~ ~+>~. ~~\~-`.~.%'" ~-" _ ii :. 7)~~ J~ s•" ~;51/ SZ'/ ~"•'e ~ ~~ ~,`y~~„ i CMI~ '~` Y ~ "\,N,~'JT~a3' \ ~'n~~ ~ 1 ~ c •6 ~,JS ~ ~3 `b .(` 'fst" / .j "' e3'9 ,~" r =.-r-~- .'.~-- \z ~ E ,~- J. ,.,' ~ k1,- ~.~ ~ J F. +~y0 ,raj + i,;y~ v'V x~~ % i ~ c~ ~ 1~i-~ -. c` PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: ~' 1. Renoir Lane -From the intersection of Chagall Drive to its cul-de-sac. 2. Gaugin Circle -From the intersection of Renoir Lane to its cul-de-sac. LENGTH: (1) 0.19 MILES (2) 0.04 MILES RIGHT OF WAY: (1) Varies (40'&50') (2) 40 FEET PAVEMENT WIDTH: (1) 28 FEET (2) 28 FEET SERVICE: (1) 24 HOMES (2) 6 HOMES ROANf1KE COUNTY ROSES IN THE GARDEN, • SECTION 4 .DEFARTMENfi OF ~^D~kCC,1l/fUNITY D~'Y~'~D~'~kfEN2' Acceptance of Renoir Lane and Gaugin Circle into the ~ Virginia Department of Transportation Secondary System. ~ °' i C [x] m '~[ E o r z ~~ U ~„~ Q Ri ~~ O E o C«7 O N ~ ~ ~ L a c o 0 0 U d ~ _ m ~ ~ L E o ~ o H v1 ~ H >= m U O ~ ~ __ ^ ~ ~ z Q ~ W 3 ~ N ~ ~ O ~ o w L x a a H ~' z O H a w ~ µ, C/5 ~ ~`.J O _~ ~ 0 m G (~ ~ m ~ z ~ O_ ~ O t ~ U E Q < z .^ m ~ ~I~-~7~~---~7 N }~ ~ ~~~ JJJ N O t < °s v'; > ~ >. Z F ~ U O n ~ ~ ~ O~ ~t M C '- O N ~ O O O U < o H A ~ ~ a H Q O H ~ ~ a z ~ ~' U ~ U ~ 2 ~ O H H ~t U ~ ~ O H ~ C 7 C7 ~ . O ~ O ~~~ ~ ~, w ~ H O ~ M o m m m 's m m ~ m ~ a a a a°. a° a° a° 0 a ~ ~ fY-i N Z N ~ Q a ~ ~ _C ~ ~ o 'Z, C j ~ r U Oi O O O ~ O ZS n _~ O O ~i ~ ~i 01 ~ H W W r b H Q ^ H Q n y U I U I m w a m w a m m m m m °° ° ~ ~ ~ o ~ ~ o 0 o a n o a a ~ a a ~ ~ ~ H C1~ H V~ - z H ~ z H ~ ~ ~ ~ ~ ~ o H H ~ H H ~ '~ ~' $ ~ m o 2 a ~ ~ a ~ Q a ~ 4 a F b p 5 o F b o 2 a ~ o CL `a ~ ~ ii c r a o g a ~i c r d ~i o r d ~i r a ~i r a ~+`. r a m w ~ a W U r ~. R+ •t H a U L G H ~ ZS O H C7 z ~ Z ~ ~ a m ~ ~Z ~ N' l7 - f N m ~ ~ ~ Z Z w x U 0 z 0 U N Q W U g ACTION NO. ITEM NUMBER ~'`~~~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 2000 AGENDA ITEM: Work Session on Fire and Rescue staffing requirements COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to discuss staffing requirements in the Fire and Rescue Department. Further information will be available at the Work Session. --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ Denied () Johnson _ _ _ Received () McNamara_ _ _ Referred () Minnix _ _ _ To () Nickens ~ -/ Roanoke County Fire and Rescue Annual Analysis of Human, Financial, and Physical Resources o~io~i2ooo Annual Eval of Resowces Doctn 70500 1 07/07/2000, 11:03 AM Executive Summary Introduction The Roanoke County Fire and Rescue Department is a combined system servicing our citizens by utilizing career staff Monday thru Friday during daytime hours and volunteers on evenings and weekends. This system has served the county very well. Our stations are strategically placed throughout the county to provide efficient, timely responses to calls. Nationally the trend has moved toward a low volume of volunteer availability during daytime weekday hours due to personal commitments, such as jobs and education. Roanoke County is not immune to this trend. Additional staffing levels were requested during the fiscal yeaz 2000 - 2001 budget process but were not funded. While reallocation of current staffing is a possible solution to serious daytime coverage voids, this cannot be accomplished without the creation of new gaps in citizen service and volunteer support. An in-depth study of our current organizational staffing structure was necessary to look at the possible reallocation of current career personnel to fill the voids. This action was based upon a recent report researching response times for the entire county and written requests from the Volunteer Chiefs of Back Creek and Mount Pleasant Stations to provide career coverage during daylight hours. Refer to Appendix A for an overview of current staffing levels. Background Aging population, increased population and community growth over the past several years has resulted in increased call volume for both fire and rescue companies. The consequence of this, combined with reduction of volunteer availability during daytime hours, is call turnover and increased response times. When the next due station has to cover calls into another area, the response time is unavoidably increased in both areas. Coverage at the next due station is decreased by this action as well, utilizing a unit that would otherwise be available in their own first response azea. Procedures Previously researched information regarding reaction/response times was utilized to determine the number of career calls by station and current career staff placement. A breakdown listing the percentage of total calls covered by each station and the percentage of career staff assigned to cover these calls was completed. A study of our current staffing assignments was completed to establish a reallocation plan that would modify Roanoke County's overall coverage and response times. Annual Eval of Resources Docm 70500 2 07/07/2000, 11:03 AM Results/Discussion Attached are several appendices that show the following: • Appendix A -Current Staffing • Appendix B -Staffing Effective 8/5/00, Reallocation of Bent Mountain personnel (3) to Back Creek Decision After completing an annual review of human, financial, and physical resources for the department, it is our decision to implement the reallocation of the three (3) career staff from the Bent Mountain station to the Back Creek station. This will enable us to enhance the coverage in the Back Creek area and provide secondary coverage to Cave Spring and Bent Mountain stations. This is illustrated in Appendix B. We will pursue an agreement with Roanoke City to cover the Mount Pleasant area during weekday daytime hours. At this time, this is a viable solution to enhance our current system. Obviously, the financial constraints are such that additional staffing is not an option. Until increased staffing becomes a reality, we feel this is the best solution available. Annual Eval of Resources Doctn 70500 3 07/07/2000, 11:03 AM d L L U K C Q Q. Q w N L d ice. O ~ ~ p O O O C ~ ~ O O O O O M M '~ N tt O ~, N O~ O O -- N N ~ r r ~-- N e0 U 0 O d o 0 0~ O o 0 0 0 0 0 O eta N N E ~- •- 1` Cfl ~ N N 0 O N ~ ~ ~ pp ti O O ~ ~ O M O ~ ~ U N C ti ~ 0 0 0 0 ti ~ ~ ~ O ti ~ N M f~ l!') N O ~ ~ ~ 00 f~ - CO ~ ' M N ~ ~- N ~ ( O 7 Z ~ o C° ~ ~ ~ ~ ~ ~ ~ c ~ C ~ ~ C d' ~ ~ C .~ ~ c YO ° :Q ~ > ~ f° ~ ~ ~ N +~ c ~ J o ~ ~ o Cj a_ i a ~ V p 3 ~ p ~ _ > o > a ~i -a c N c ~ ~ U ~ V U ~ ~ V ~ ~ ° C° m g 0 0 H a~ a: ~ ~ ~ a, cn o .~ U ^" «S ~ O "d a ~ ~-+ r-r O ~ O ~ .O ~, w U i'O-+ O O •~ N b ~ ..~+ ~ Q U ~ O y H ~" ~ +.-~ ~ .~ .~ ~ ~~U ai .-~ Cd ~ ~ O O ~ ~ L>' ~ N ~ O `^ ~ O .-O iG ~ .. ~+ ~ ~ ~~ O O ~ O LL, +-' ~. N bA O ~ .~ ~, ~ ti ~ ~ ~ ~N U ~ i.+ y cd ~ ~ a ~ :~ ~? ~ .~ ~ ~ b c~ U ? ~ ~ ~ ~ ~ .~ ~ O ... ;~ ~ ~ vi ~ o ~, o O ~ ~ .0~. .. ~ , ~' ~ > ~ ~ ~ CA O ~' O ~" 4-. ~ O O o F-~ c. d ~ ~ • • Q M O O O 0 0 0 ~' 0 O v-~ O 0 Q y a~ 0 c.. O ro W C Q d v ~ O W W K C ^Q. Q N d V c ~ o o ~ \ \ \ \ \° 0 p M N M N ~ ~ N r ~ ~ O I~ N ~ 0 0 O ~ ~ r C d i d a U m o ~ 0 0 0 o a o o a o 0 ~ ~ N O N 'a' ~ `•' ~ ti (O ~ N N O O r- C d L d a ~ d ~ ~ O ti 00 O 'V' ~-' M O O ~ t0 U N U p ~' ~ 'a' O ~ ti r- ~- c0 N ao M a0 ~ 00 ~ t~ N I~ O ~ ~ d ~ ~ O r t0 ~ M N ~ ~ N (~D 3 Z ~ o CO ~ w ~ C7 O ~ ~ ' ~ C ~ ~ ~ C ~ ~ ~ ~ ~ ~ ~ c • •~ N ~ Y , ~ > N Y ~ ~ ~ N c ~ N c c 3 a~ c o o ~ c ~ o U m a~ ~ ~. c 3 o 3 ~o ..+ p = fn > J o ~ > ~ ~ O ~ c ~ d c (~ ~ ~ to O ~ V = ~" a~ i U V U ~ g g m m a~ cn 0 U N y Cd s.. U ..~. O ti ~ .O N ~ N ~ •CC •=-~ ~~ ~ N ~ ~ ~ a~ ~ .~ on ~ ~ ~ ~ 0 3v O ~ •~ ~ tip. C. U ~ U y C~3 ~' N ~ A ~ O O ~ ~ o ~ ~ N ¢' ¢+ o O ~ ~~ O ~ .... O ~+ +, ~ ~ .~ pa a~ .-..~ M ~ u ~ ~ o ~ '~ U o ~ ~ ~ a~ .~ +-' ~ .~ O ~_ O 0 0 N O O O O V'1 O E 0 Q V1 0 v w 0 W c Q .T- / Mr. Joseph McNamara P. O. Box 29800 Roanoke, Va. 24018 Dear Mr. McNamara: We need your support in retaining our paid, full time EMS staff at the Bent Mountain Fire and Rescue Squad (Station 8). If the County administration and the Board of Supervisors are not willing to increase the staffing level overall, then we would suggest that you consider reassigning Ladder personnel from Cave Spring to Back Creek. We are concerned that the loss of career personnel at Station 8 (Bent Mountain) will be detrimental to the life, health and safety of our community. The Bent Mountain Community has donated most of the equipment on all the vehicles, and some of the vehicles as well!! We have a long history of an unusually high percentage of volunteer staff. We wish to remind the Board of the Community Visioning process and the focus established at that time. This community is aware of and is concerned about the decisions that affect us. We would appreciate your help in retaining the career personnel at Station 8. We support the placement of additional career personnel at Back Creek and other Stations. Sincerely, U ~ ~ o~ s ~ n a ~~ ~~ ~~-~- I ~ ~ ~ ~~~ ~~ SIGNATURES IN SUPPORT OF STATION 8 , KEEPING CAREER STAFF Name jar ~%~-~C~,; ~c ~~--- ~~ t ~~ ~,~~ ~ . Address 4 ~'/] ~ /~Jy^ /~^/7 ~~/~ ~~ ~ ~~~' - l ~/ ~ ~ ., n i7 X955 J~-~~~s ,~~ ~ ~~/i ~~: ~.~~~ ~ ~~o ~~ ~~~~,~ ire ~' :~~~>?~ ,f~~~ ~' , /~~~~'~~~~~ 1 ~~~ ~°~f~^ I~.P ~J C~~~A,~ ~~ Vs~a~~~ ~~ ~~-~ ~- ~~,~:--,-~~-,ter-~-n . ~ ~ /~°I ° _ ~ ~ ~ _ -y ~~ ~ ,~~ ~.~ -cr,~ ~ ~t ~~ ~ ~ r w~~n l1s ,~~~~' , -~ ~1 ~p ~-- .~ ~ ~~~ ~-t ~ ~ U`~ ~ _ ,~ ~ . ~~~ _~ ~ ~ ~ ~ ~~i~~ f~ l / ~, /~!--~~ i ~ '.3 Name ~~ti ~ig~i !=-1~ ~.J ~ rn ~~a 1 ~ ~ SIGNATURES IN SUPPORT OF STATION 8 KEEPING CAREER STAFF Address _ / OCR ~/ /=o,~~ ~ir/i~ ~r~Gi= !~-~ ~~° ~i ~~a~~ ~D~ ~~ ~~ ~n~~~ ~a~.-.~ C~< l~ P~ 50 ~ rna~-e-o~ L ~ 1 ` ~ S ~ c~a~c s s~ r~j~ c Lc~-, ;~,,~-~ w~-~n. U~ a SUS ~ 13.s.~ ~~t . L~~ ~ ~ b 5 ~ t~ ~ ~ '~~ ~~ vV~ ~ ti L S 9 ~ sti ~e ~ ~~ Gz~ l~'j`-tii'~ ~ ~ ~ ~ ~~ ~ ~~ ~ 1U~(~ S~i~~~~ E~~~ ~~1 ~~ ~c ~ ~ r~ ~,~'~ ~~~ 5 r~ r~~n. ~~~1 a,~ ;~ n ~ ~ r .~-~ _ 2+less 109 I~c% ~ ~~-'~~ ~` ~~ ~~~~9 I~ZLm N 1 rr~ 1~' 2y,O~CI 1~ b ~ p~- Zy v-7~ g7~3~w~~ ~r~lls ~ ~~-h~ t~ ~ Y S ~" ~ ~ a~~J ~~_ X35 l `~ ~,--~ Y~ \~c9.~~-`-~-~'1`~ l~ ~A- ~i~ Name SIGNATURES IN SUPPORT OF STATION 8 KEEPING CAREER STAFF _~ ~'~nG{~~7c'( ~ocRr Jc~~C ~~'~ ~v~~lb~ Add (J~ 3:a¢~72 ress ,D, ~~x 5 ~ ~~~t ~~N~ uJ~-. ~ ~aS i 1, l,~Z~ ~s5' ~ ~~ ~~i~~ p 7 ~"~ ~~~~~ ~ - s f ~ ~-.~-~~, !~ '~ ,~~ - ~ ~~ .~ P~ ~~ a~[ n 1 `~ I ~ l ,~ I t is `~'~ ~p~.~ , ~ ''~- v ~~% ~ ~ ~~~~.~~~ ~~~~~~ ~-~-- ~, ~~~ ~~ ~, ~qyG ~~~ ~.,.~ SIGNATURES IN SUPPORT OF STATION 8 KEEPING CAREER STAFF Name Address ~~ ~(,~,0 d~ ~ , ~d~~ ~o f 1 ~~02 G~jO cl ~1 ~ ~1 ~ ~P - ~n~1- M T 1~ •, ~'~ i I~©~' a ~~ ~5~ S G T ` ~,~~ ~co~ G-~T ~Q I(~ ~-~.u2~,N ~-- Co ~1,~ 11 tk 0 ~ ~~~ ~ r ~~ C .~ ~, ~ ~ ~~ ~ b.l~~ Cb- 8c~~~~e r~ ~P~ ~ `~ ~ 9 1 L ~ ~ ~ C o ~~c~ ~-~~~ /~- ~ i ~7~ ,~ ~~~ ,> ~ ~ 1 ~ ~Z-~ ~,v r ~l j2~~ ~~a - '~-~n 2~ ,, ,, << ~`~~ 1~~1 ~i9 2 ~D?~ . ~~~ ~ ~ ~ f ~ ~ ~ ~ ~~~ ~ ~~ ~~d1-~ ~~ ~f ~/ ~ye~~ G ~ /~' ~ ~~ /~. ~ a~~ ~ ~~~~~ C:~l f ~ ~~~~ ~ ~ ~-f ~~ ~ ~ CMG ~~~ ~~ a,~ ~- a ~/~ ~ n ~~i i ~ v~ ~~ ' -a ~~ ~ k 0.M' Al~(.Ur~ '~'la.~ for ;~~~ fir. ~~~-~'~.. ~~ ~j~n~.~~-2 ~~~ri -~h ~4- ~-4i I ~~n ~ ~~~n .. ~ ~L ~w~ _-- __. ~, ~rti~ e ~ , ~. ~~~ o ~P °~~ ~~ ~.y ~7 ~~ ~~ ~~~~ ~~d-~ ~n~ ~2 ~~-~I~ ~ ~ , l~ 2~0 ~~ ~~~~ ~~a~ G~~~~~~ ~~~ ~ ~~ C l~nc~~e ~ c~ ~~ev, ~- n~ f 24o s9 ~ ~~s~ ~~.~~~ ~~ ~'~ ~~~a- 1D~~5~"~ ~~ ~t~~~ ~~~ ~C`~rti~ ~''~n a~uf~ rya. ~ --~~ ~ l< << `~ l ~ 5 ~ L L~ J ~~- 0~ l 3~0 ~~~~ff~m ~.~~ ~ ~ ~~~ ~~59 i > > a3 (~~~.~, R~ ~ p,,~ ~,an ~ A aye ~~g gh~ U tehC~a~ e. ~ ~~- rn~n ~bs ~1 g t~~ C,1~ male ~d . ~ ~~ ~n ~ ~~bS `~ 7 L~ ~~~e~ C~-~a (J ~ C~~~~ ~ ~~ l ~~ll ~v /~(c Gf - ~ ~~~~~~Uf~w '--- ~ ~ ~~'`t i'-~. ~~~q ~~~/r m7 ~A, ~ ~osq ~. ~ l ~ (~o~ ~ ~ ~'~ r • ~ ' ~~ i 1 /~" ~w ~~~ -~, / ~~~~~' ~LG `1~~ J~'! -~~ 9 9 d Y ~w~~.~,..,, Z~~.. ;~" ~,. 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Y ~ ~ ~ O ca U li U ~ ~ ~ ~ c a~ U V ~ ~ ~ m m ~~ O •` v~ °0 ~~ h~ 1 0 Q~ ?-ti .~ r--~ ~--~ G.) .~ C~ i-r i-a N N i-i N i-r G) C~ N U M ti ti V ti ~ ~ ~ ~ o U ~ ~ ~ '~ O ~ ~ 0 0 0 O p p f- L 0 ~ 0 d' 0 N O p 0 ~ to ~ ~ ~ ~ ~ dM' dM' _ N p ~ c ~ ~ U Q a~ ~ ~ co ~ U ~ ~ ~ 0 ° L ti- oo M ti ~- ~ ~ O p O `U ~ ~ U _ M M ~ _ 00 ~ ~ N O ~ ~ ~ ~ ~ o o ~ U L `~ ~O ~ a~ ~ ~ M ° O ~ O CQ N ~ Ca U ~ ~ O N Q ~ c o ~ ~ ~ ~ ~ ~ a~ ~ Cn ~ ° ~ ~ U U C ~+ _O U ~ ~ 00 LL 00 i ~~ C h O CC3 .~ v ~ c' .~ 4J w ~"~ ~ha n ~.~c.-~' ~u~.e,Q~ ~ ~ GvV v~ C1. C~~iYt.C e~ ne.~ C etc Z e n `~ i~-c,-JC Irn.c~wr~Ecc~ •z, Ccrn~~tn'''~l `~"~lR- ~ 1 STS, % ~t (JTeS `~ ~~5~ ~ ~._e/~Sr/1'~-S l~ ~ ~~ ~- r ~ ~>•L, v ~/ C~.u~o ,nr, U~ - l~e pfica. ~ w h ~ c~, i ,n,U t"J ~ ~ ~. ~ , n - i r~ o-t -~.~ - ovl Go ~ 1 ~ ScM • 'AS T i~,c~,~.-e- ~:e~,r~ - n t~ 01 ~ l~n S u ~ qiy~ ~~ ~~,.,.~ ~ ~ YnG w~v~~.r i ~. '(t ~ ~ ~-~ ~o~rtc ~n n33 rn.2~ -rig a~ ~ `-')c.:~ ~vn S S-Eo..~~ t~e._ ~ a ec~e~ -E-cs -~ a~c~IC- C~tn-eft., , r't- w a.c~ ~ ccr-~1A2~ ~~ Cc55 c,r2 ~el~ ~ gyn. 1-r21 p ~ •rt~ ~-2lLS cn1 ~ (~-enScnoS , ~ U ~ ! ~ ~,.L ~c.tr~CWou~~~-~-~.Q~ ~ r S'CI.P~ (~-~CQ-C~f~irl~ ~ ,~" (~C.t..Q~~ n a"1~ b~ ~ic~~ss c%l~. urns I -tom ~ S c~.-~ ~u~n ~r~h ~P ~ 'YY~ v uv~-~ ri -1-v C~~ rth~ Lv'G-c-D,-tr- cK.)L-._.~,r~~ `flte,~t r u,o-~ ~'~k~, I~G.o-e. -+d cas~.~`I'h~CC~eev~ b vd c~~ r~e,~-e~.~.e., s ~ u~ ~2~ ~ s~ ~~~a. ~~~ in'~ I SG1.v l '~( ( L~ u-e 5 w ~~ 5 en ~ ~. , Y.J r,,n.~pa.~ ~ ~ ~ ~ , n - r vc ~ ~e a J-~ Cd ! t ~ Si~vt, -S -he u~~e/SC.v~. S ~I, c~-~ ~ ~oo~.Q. r n ~g '!'he~.r 'M~ s5 < CM --4o h~ -1'k~.Vt- C,cm~ rr~unn,~~ S ~~ 5 cs~~ m , n~~, 0~ ~ ~ -~v -}`i yr:a~ c-r ~ca.X•ea- ~ kA z p S erne cane. c.3.ute . o,,d' v ~e G .FLU/ ~`5 •~/ " C~ AGENDA ITEM NO. APPEARANCE REQUEST PUBLIC HEARING ORDINANCE C CITIZEN COMMENTS SUBJECT: ~ ~>~ ~'"« . ~ f3Q_c1z C~r+e~. cs v ~ c,o~.o~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW,' • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ ~Q.Y- ~ ~e i /l~e.~- ADDRESS: l d 1 ~t5 ~~{~-ow? er¢Q.~ (~QQ , PHONE: ~ .`tG - 4, 858 AGENDA ITEM NO. APPEARANCE REQUEST PUBLIC HEARING ORDINANCE ~ITIZEN COMMENTS SUBJECT: 1~F~~M~7 I'AI ~ E IM ~'~ ~ ~'~ ~~'QSO'~-» F~ would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: .~LI~Zl~ L . ~~ (~~ ADDRESS: 'I~OI ~ I~DO(z I~T~J , ~S~ PHONE: ~ Zq ~ ~}S~_) AGENDA ITEM NO. APPEARANCE REQUEST PUBLIC NEARING _ ORDINANCE '~ CITIZEN COMMENTS SUBJECT: ~~ ~t ~~ ~~ i/'e ~~ ~ ~j1~ ~~ would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GUIDELINES LISTED BELOW,' • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: r ~ ~'~'' P~ ~ ~ eA1 ~ ~~~ ADDRESS: PHONE: ~~(` ~/`,3 7 ,~ AGENDA ITEM NO. <J APPEARANCE REQUEST PUBLIC HEARING -ORDINANCE ;CITIZEN COMMENTS SUBJECT: I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements andlor comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ ~__~~~ a ~. ~.~ - .~~' ADDRESS: ~% ~`: ~~ %? j'ry" ~~`~> ~:.~ PHONE: _~ `~' AGENDA ITEM NO. ~-- APPEARANCE REQUEST PUBLIC HEARING ORDINANCE ~ ITIZEN COMMENTS c ~~ ~ SUBJECT: ~/~-7~~~~ ~~245 ~ ~iL~~l. ~J~2`=f~~i~~ would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GUIDELINES LISTED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ h~ L-~ ADDRESS: i~~ ~ ~~ 77'~U1 ~51~~ /Jy .,I~- ,~~ PHONE: ~~~~ ~ ~ ~ ~' AGENDA ITEM NO. APPEARANCE REQUEST PUBLIC HEARING ORDINANCE ''CITIZEN COMMENTS SUBJECT: ~iR t ~*LEFI~ .~`T~~/iV~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW: • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY- AND GIVE TO THE CLERK TO THE BOARD NAME: E7rl ~~ST ADDRESS: `~~~I2 ~~d~ D,~~. ~~ e~.Y~ ~I~ PHONE: ~y~?~$~o ~ ~ AGENDA ITEM NO. APPEARANCE REQUEST ..-~,. ,r. PUBLIC HEARING ORDINANCE <~ CITIZEN COMMENTS SUBJECT: r`~-~~~' ~` ~Fsc ~~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW.' • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD .~----- NAME: /~~1~/ ~~~c~.~ ADDRESS: ~~ TS C~,~F'f%tJ!ll~~sc` ~<f PHONE: J,~% ` ~o~?~ AGENDA ITEM NO. APPEARANCE REQUEST PUBLIC HEARING -ORDINANCE ~ CITIZEN COMMENTS SUBJECT: %ec- cscvE C' -,~ s I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE Gl1/DEL/NES LISTED BELOW,- Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. Both speakers and the audience will exercise courtesy at all times. Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~~f/R'ho~l I Y \ • vE5 i ADDRESS: ~g~I~ ~'IJE YAKS ~f d. `t5D~4NO,eE PHONE: I ~Y'~~D~J~ AGENDA ITEM NO. APPEARANCE REQUEST -PUBLIC NEARING -ORDINANCECITIZEN COMMENTS SUBJECT: ~~~ (~~l"7~111?~ - I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW.' • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: 111~L~IUE. G~R~~~. ADDRESS: g~p ~eJU1 f"~1 f S I\I.~ PHONE: 9aq'~~~' Respectfully Submitted, Approved By, Diane D. Hyatt Elmer C. Hodge Chief Financial OfFicer County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\GENOO.xIs07/06/2000 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2000 - 2001 General Fund Revenues $118,982,797 6.25% of General Fund Revenues $7,436,425 CAPITAL FUND UNAPPROPRIATED BALANCE ,~ COUNTY OF ROANOKE, VIRGII~TIA Amount Balance from June 27, 2000 Board meeting $279,722.09 Balance at July 11, 2000 $279,722.09 Respectfully Submitted, ~~~ Diane D. Hyatt Chief Financial Officer Approved By, ~ ~~ Elmer C. Hodge County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\CAPOO.xIs 07/06/2000 RESERVE FOR BOARD CONTINGENCY /~ ,~ ~. ."~ COUNTY OF ROANOKE, VIRGINIA ' ~` ~ Amount From 2000-2001 Original Budget $100,000.00 Balance at July 11, 2000 $100,000.00 Respectfully Submitted, Diane D. Hyatt Chief Financial Officer Approved By, ~~~ Elmer C. Hodge County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\BOARDOO.xIs 07/06/2000 FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIIZGIl~TIA ,~ .,'1 Amount Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY1997-1998 Original budget appropriation June 23, 1998 Savings from 1997-98 debt fund FY1998-1999 Original budget appropriation FY1999-2000 Original budget appropriation Less increase in debt service November 9, 1999 Savings from 1998-99 debt fund FY2000-2001 Original budget appropriation Less increase in debt service Balance at July 11, 2000 Respectfully Submitted, `~~x.Lirrv2~ ~ ' l~~~ Diane D. Hyatt ~/ Chief Financial Officer Approved By, ~- !tom Elmer C. Hodge County Administrator $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 780,145.00 495,363.00 198,421.00 $7,578,744.00 2,000,000 (1,219,855) 2,000,000 (1,801,579) M:\Finance\Common\Board-Reports\MonthlyReports\SCHOOLOO.xIs 07/06/2000 ACTION NO. ITEM NUMBER ~'2. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 2000 AGENDA ITEM: Work Session on Economic Development Strategies COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a draft of the Roanoke County Economic Development Business Plan that David Porter and I reviewed with you a few months ago. At that time, you made suggestions for improvements, and we have incorporated them into the plan. Since then we have come through the Aliah team meetings and I would like to discuss the results of those with you as well. I would like to reach consensus on this in the next few weeks so that we can put the plan in place for the next fiscal year. At this work session, we will also update the Board on projects that are underway. Additionally, we need to discuss several things that are taking place such as the potential development in Clearbrook, participation in Roanoke City's IMAX project and other joint ventures. Respectfully Submitted by ~/ Elmer C. Hodge County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved () Motion by: Church _ Denied () Johnson Received () McNamara- _ Referred O Minnix _ _ To () Nickens cc: File ~~ Roanoke County Business Plan FY 2001-06 Department Name: ECONOMIC DEVELOPMENT [revised-04/14] "PREAMBLE" Definition• Economic development is the process by which society's major public and private institutions use the market place and government policy to make new economic investments that create additional per capita wealth for citizens of all economic levels. Wealth creation occurs most efficiently and equitably when public and private individuals and enterprises are actively encouraged and enabled to seek new economic opportunity and to productively use their resources in ways that add economic value to the community. Mission• To design and implement innovative economic development programs and services that leverage community assets, create wealth and prosperity, and embrace the region's future. Area of Focus• 1. MARKETING & BUSINESS RECRUITMENT 2. PRODUCT DEVELOPMENT 3. BUSINESS RETENTION & EXPANSION 4. WORKFORCE DEVELOPMENT 5. TOURISM & COMMUNITY RELATIONS -{i Roanoke County Business Plan FY 2001-06 Department Name: ECONOMIC DEVELOPMENT [revised-04/14] Mission• To design and implement innovative economic development programs and services that leverage community assets, create wealth and prosperity, and embrace the region's future. Area of Focus: MARKETING & BUSINESS RECRUITMENT - To attract to the region quality jobs and investments that diversify the economy, broaden the tax base, and provide long-term employment opportunities. Objectives: - To attract to the region 4000 new jobs of which at least (SO%) are primary* or family-wage... [Target Date -June 2005) - To attract to Roanoke County and/or to the jurisdiction of its development partners 2000 new jobs of which s0% are primary or family-wage... [Target Date -June 2oosJ - To attract to Roanoke County $300, 000, 000 worth of new investment of which 60% will come from industrial or Class-I commercial development, and 40% from Class- II commercial or retail development...[Target Date -June 2005) - To increase to 20% that portion of Roanoke County's assessed valuation attributable to industrial and commercial real estate... [Target Date -June 2005) - To restructure incentives in ways that favor the development of industries in target sectors and the creation of primary and/or family wage jobs ... [Target Date - September 2000) *NOTE: "Primary" jobs are defined as those the output of which (product or service) is exported or consumed outside the region. "Family Wage" jobs are those that pay at least $10 per hour with a 20+% benefits package. ~.~~ MARKETING & BUSINESS RECRUITMENT [04/14] - To focus marketing efforts on 4-5 target industries. - To energize the relationship with RVEDP including the establishment of an incentive-based contribution schedule. - To upgrade Department's marketing materials and presentation. - To undertake independent marketing initiatives. - To focus on established industry sectors in the Roanoke Valley. - To increase the percentage of Public-Private Partnership (PPP) dollars flowing to qualified industrial development. - To enroll local business leaders in target marketing efforts. - To establish local FTZ. TARGETED INDUSTRIES: Transportation Systems & Equipment Biotechnology & Biomedical Metal Fabrication and Machine Tools Electronics/Electrical Components & Assembly Information & Telecommunications Technology CLASS-I COMMERCIAL: Developments in this category feature corporate/regional headquarters, major administrative service centers, or large "back-office" operations. The majority of employment opportunities are in primary or family-wage jobs. Examples: Atlantic Mutual, Allstate Insurance, and Advance Auto. CLASS-II COMMERCIAL: Developments in this category feature locally-based administrative or customer service activities or retail operations. The majority of employment opportunities are not in primary or family-wage jobs. Examples: Walmart, Lowes, hospitality industry, medical & professional service companies. 3 ~- Roanoke County Business Plan FY 2001-06 Department Name: ECONOMIC DEVELOPMENT [revised-04/14] Mission: To design and implement innovative economic .development programs and services that leverage community assets, create wealth and prosperity, and embrace the region's future. PRODUCT DEVELOPMENT - To create and maintain an inventory of quality industriaUcommercial real property in-the region sufficient to meet market demand. - To develop in the region an inventory of at least 3000 acres of "quality"* industrial land and a total of 250, 000 square feet of industrial building space, and maintain that level for the next five (S) years regardless of take down rate...[Target Date -June 2002) - To develop in Roanoke County and/or with its JV partners an inventory of at least 1000 acres of quality industrial land and a total of 100, 000 square feet of industrial building space, and maintain that level for the next five (S) years regardless of take down rate ... [Target Date -June 2001 J *NOTE: "Quality" industrial property is characterized by the following criteria: • Ability to break ground in 120 days or less... • Appropriate zoning in place... • Compatible uses on or adjacent to the property... • CC&R's consistent with market demand... • Size of industrial sites twenty (20+) acres... • Size of commercial sites five (5+) acres... 4 d-L PRODUCT DEVELOPMENT [04/14] 'Strategies• - To identify in Roanoke County or the jurisdiction of its partners 8-10 sites with the greatest market potential/appeal and focus resources on upgrading them to "deliverable "status. - To establish viable real estate development partnerships with other jurisdiction and private developers. - To establish a consortium of key stakeholders to identify, develop, and market quality sites. - To educate members of the commercial/industrial real estate and development communities about the Department's marketing and client management strategies. - To minimize unnecessary clearing and grading of industrial/commercial sites to preserve their natural character and beauty. - To encourage the development of greenways, bike trails, pedestrian paths, and other amenities at all sites in the inventory. - To encourage the reuse, redevelopment, and occupancy of the current inventory of commercial/industrial buildings and sites. - To encourage speculative building on selected sites. - To establish development partnerships with the private sector. Roanoke County Business Plan FY 2001-06 Department Name: ECONOMIC DEVELOPMENT [revised-04/14] To design and .implement innovative economic development programs and services that leverage community assets, create wealth and prosperity, and embrace the region's future. BUSINESS RETENTION & EXPANSION - To create and maintain a regional business climate that encourages the retention and growth of local enterprise. - To create/retain in Roanoke County 1000 new jobs, at least 60% of which are primary* or family wage...[Target Date -June 2OOSJ. - To identify at least 30 "at risk businesses "and take appropriate action to ensure that they remain viable County enterprises... [Target Date -June 2003) *NOTE: "Primary" jobs are defined as those the product or service output of which is exported or consumed outside the region. "Family Wage" jobs are those that pay at least $10 per hour with a 20+% benefits package. 6 r~ BUSINESS RETENTION & EXPANSION [04/14] Strategies• - To implement early warning system that identifies at risk businesses. - To mobilize community resources in support of local business development. - To establ ish a BRE task force. - To encourage local business to participate in regional economic development initiatives. - To reduce barriers to entrepreneurial development. - To develop and publish an inventory of local business development resources. - To improve access to capital. - To promote the development of export markets for local products/services. - To increase the availability of quality business education programs and services. - To promote BRE programs with local chambers, industry groups, and business associations. - To encourage entrepreneurial development programs. - To provide financial incentives/rewards for innovative/successful BRE programs. - To showcase local business development efforts on a quarterly basis. - To interview and profile 1 SD local businesses over the next three (3) years. 7 •-.. Roanoke County Business Plan FY 2001-06 Department Name: ECONOMIC DEVELOPMENT [revised-04/14] Mission• To design and implement innovative economic development programs and services that leverage community assets, create wealth and prosperity, and embrace the region's future. Area of Focus: WORKFORCE D - To attract and maintain a quality inventory of skilled'labor sufficient to meet market demand in target industries. Objectives: - To develop and disseminate a profile of the anticipated labor market demand in target industries over the next three (3) years...[Target Date -December 2oooj - To upgrade the skills of under-employed persons in the region to prepare them for jobs in target industries... [150 per year over the next five year) - To attract to the region new workers with target industry skills... [I So per year over the next five years) - To create viable target industry employment opportunity in the region for at least 80% of those who successfully complete a qualified workforce development program. 8 WORKFORCE DEVELOPMENT [04/14] Strategies: - To mobilize and focus the region's educational resources. i - To establish aregion-wide workforce development task force. - To provide financial incentives/rewards for innovative/successful workforce development programs in the region. - To survey local businesses to assess labor market demand. - To survey target industries to assess labor market demand - To showcase the region's workforce development efforts no less often than quarterly. Roanoke County Business Plan FY 2001-06 Department Name: ECONOMIC DEVELOPMENT [revised-04/14] ion.: To design and implement innovative economic development programs and services that leverage community assets, create wealth and prosperity, and embrace the region's future. Area of Focus: TOURISM & SPECIAL EVENTS - To foster a vibrant tourism and travel-related economy in the Roanoke Valley. Objectives: - To ensure that tax revenues from Tourism -meals, lodging, admissions -grow at an average rate of at least S% annually. io -° TOURISM & SPECIAL EVENTS [04/14] Strategies: - To establish criteria by which the County's investment in tourism and special events can be effectively measured. - To energize the relationship with RVCVB including the establishment o an incentive-based contribution schedule. - To increase efforts to create national and international exposure. - To continue support of special events that draw visitors into the region. - To promote Blue Ridge Parkway Interpretive Center. - To promote Explore Park. - To provide financial incentives/rewards for innovative/successful programs. - To ensure that special events sponsored/endorsed by the County are effectively promoted. I1 Economic Development Progress Report January I -June 30, 2000 PROSPECT VISITS SitesBld~ Shown RVEDP/VEDP Other Generated Total Visits Commercial 22 6 1 S 21 Industrial 30 6 11 17 52 12 26 38 INQUIRIES PROCESSED RVEDP SiteBldg Referrals* Other Generated Total Commercial 16 32 48 Industrial 136 (32 VG, 31 Shell, 21 CRT) 46 182 152 78 230 *from Trade shows, magazine ads, marketing missions, state requests, consultant requests Active Major Projects In 2000: Current Status • Center for Research and Techonology (CRT) Under construction • Advance Auto Groundbreaking in late Au g./early Sept. • Salem Vent Groundbreaking within next 90 days • Blue Ridge Parkway Interpretive Center Under construction Locations in 2000:7 Investment Sq• Ft• Jobs • Home Shopping Network (Tweeds Bldg exp.) $5.00 million 275,000 220+ full time • Pacific Developers Office Park $1.65 million 14,000 N/A (lease space) • Atlantic Mutual N/A 5,000 N/A (lease space) • A Roanoke County Mfgr.** $ .594 million 16-48 full time • Plantation Dev., L.C. (Country Inn expansion)** $ 1.43 million 22,000 3 new/18 total full time • Land Rover** $ 1.50 million 10,000 15 full time • Former Shoney's (renovation/expansion) $ 1.70 million 6,800 30 full & parttime Total $11.87 million 332,800 284-313 new jobs * * PPP (public private partnership request) pending Existing Industry Visits in Roanoke County: 24 (primarily manufacturers and large office operations) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 2000 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. A-071100-7 ACTION NO. ITEM NUMBER ~ """ 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 2000 AGENDA ITEM: Funding for Human Service Agencies in Fiscal Year 2000 - 2001 Budget COUNTY ADMINISTRATOR'S COMMENTS: ~,p BACKGROUND: In preparation for the FY 2000-01 Budget, the Board of Supervisors asked the United Way to assist in prioritizing the budget requests from the Human Service agencies. This process envisioned using the United Way's perspective in comparing: - Need in the community for the program. - Goals and objectives of the organization, strategic plan. - Services and outreach efforts offered. - Collaboration and partnerships with other agencies. - Measurement of program outcomes. - Need for funding, reasonableness of the request. The volunteer committees of the United Way studied each of the 33 portfolio requests and rated them using standards for similar agencies. This information was then submitted to the cabinet level of portfolio chairs who used the empirical data to offer a funding recommendation as a guideline to the County. These groups did not measure the request against prior contributions from the County. Your County staff has reviewed these suggestions, looked at the amount of funding available for distribution ($87,410 included in the County budget), reviewed the amounts allocated in the past, and recommends distributing the budget allocation to the agencies as indicated on the attached matrix. ALTERNATIVES: 1. Distribute the budgeted monies on the same basis as allocated in the FY 1999-2000 budget. 2. Follow the guidelines suggested by the United Way process. 3. Follow the suggestions on the attached matrix which provides the same level funding to agencies which requested funds this year and also to follow the suggestions from the United Way process for other ranked programs. ~~ ~~ FISCAL IMPACT: The FY 2000-O1 budget includes $87,410 to fund the Human Service agencies. RECOMMENDATIONS: Staff recommends Alternative 3 which distributes funds to the Human Service agencies which requested funding on the same basis as in FY 1999-2000 and allocates the remaining monies to the new agencies identified through the United Way process. Staff also suggests writing a letter of appreciation to the United Way thanking them for their review of the funding requests and suggestions. Attached is a listing of the agency requests and the suggested allocation for FY 2000-01. Respectfully submitted, Appro ed by, ~~~~rw.. ohn M. ChambliKs, Jr. Elmer C. Hodg Assistant Administrator County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x Denied ( ) staff recommendation with changes as Johnson _ x Received ( ) recommended during work session McNamara- x Referred ( ) Minnix _ x To ( ) Nickens _ x cc: File John M. Chambliss, Jr., Assistant County Administrator W. Brent Robertson, Director, Budget Diane D. Hyatt, Chief Financial Officer ~n o 0 0 0 o II 3 U O ~° N ~ n ion of ~ ~ ~ ~ N p Z C O ,p -p ' ~ r d' M~ N i , M T II II O ~ ~ , 11 II x Q w.. 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E 4? c N v O ~ ~4 • in a L i .p C ~ L . O o ~ Ip ~ N N Y o c0 C ~ U o m p ~ y V . o . ~ ~ c p ~ ~ c Q m m » c > o cn ~ o = °~ ti ~ m ~ o a~ ~ E m o > a i cp U a N ~ Z , U ~. •c° c L o Q 2 ~ - Q L ~ f0 tn = '3 N ~ a~ ~ 2 °~ c p o N o N 0 Q. ~ p 3 > m Q o Q ~ o ~ m ~ m -a ~ ~ c ~ - ~ U -a ~ aci = ~ ~ :-, .o c c c ~ ~ ~ ~ ~ _ ~ Q Q CO m m m U U U U U LL tL 'c1' U~ U~ U' J J ~ ~ IZ ~' ~' ~ fn (n F- f- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 2000 RESOLUTION 071100-8 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Closed Session File ~~' 4 i_ ~ ~ ~ ' T 0 0 0 0 i t I ' Z C .s? v 11 ; II rT ~ C O i ~ 1 1 ,* I Q ~1 ; , I I I ~ I o I ~ Ot ~ oI ~o I o , ~ ,~ ~1 oI I ~ I 1 ~ ~ ', I ~ C ~ 1 1 I I I N I 1 1 co I I I rr i~ I I ~ ~ ~ I ~ I ~~~ O ~~ i I L 1 N, ~ i1 ~ -~_t ~_ 'I L 1 tI~ I I ~ O C' r-^ ~ r! 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C N f6 fB C!~ O 1 WI 1 R U C OI i O N N~~ O UI•p ~' UI' C U p OI U O Q>> ~+-' ''' I '~1 I ~ ~~'~ ~ o z ~ rn~11 ~~ ~ X11 o °- ~I ~ - a~1 0l.>1 ar'I~~U of ~ m m I I 11 I 11 1 ! ~ I c~ ~-1 >, ~ ~ I ~ m ~, alb ~, i.n c~ . c~ I TI= a~ ar' az ~ 13 > ~ +„ Z 1 (0 O 1 >+ ~ 1- O (A ~ > I O I N (0 Y Y ~G ~ c Q1 ~ 1 1 ~ ;'IV'~~~~L'I~Ia~QZ'~ ~IQI>,Ip 11 31~ ~.~I~I,~~CIo 0 0 ~I~~ Q'I ~ o I ~ ~' o ~'m 1- ~ vl~' Cif.- IIU ~ al ~ rnl ~ ~ ~I.~i c C c ~. ~ U I I r,~i I ~I~ ~~ azl~ - ci~'1~ ~~= o!o az m ~ ~ .r,cvico'~c~ ~~~ a> ~ I 1 ICI 1 I , i I~ cn mlm~m mIUIUI'UU U LLLLi~!C~C~IC~ JIIIJ,~ ~ Z'~,~L~,cncn,~,!-'.~~L~__.'1 ~ pOAN ,~,~ L ti 9 ~ ~ 2 a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 July 17, 2000 BOARD OF SUPERVISORS JOSEPH McNAMARA, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT ODELL "FUZZY" MINNIX, VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT JOSEPH B. "BUTCH" CHURCH CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (540) 772-2005 Mr. David A. Bowers Attorney at Law 335 West Church Avenue Roanoke, VA 24011 Dear Mr. Bowers: On behalf of the members of the Roanoke County Board of Supervisors, I am pleased to enclose a resolution of appreciation for your service to the Roanoke Valley as the Mayor of the City of Ro~'noke. This resolution was unanimously adopted at our meeting on July 11, 2000, and I •am sorry that you were unable to attend so that it could be presented to you personally. We commend you for your dedication and commitment to the citizens of Roanoke City as an elected official for the past sixteen years. Roanoke County, as well as the Roanoke Valley, has benefitted from your many contributions to improve the life of citizens everywhere through your community and government activities. The periodic joint meetings between the Roanoke County Board of Supervisors and the Roanoke City Council that began while you were Mayor have helped foster mutual understanding and the successful pursuit of regional projects. We wish you the very best in your future endeavors. JM/bjh C~~~zr~~ .af ~.n~~o~.e Sincerely, /~`vf oseph McNamara, Chairman Roanoke County Board of Supervisor Windsor Hills Magisterial District Internet E-Mail Internet E-Mail bos ~www.co.roanoke.va.us ehodge~www.co.roanoke.va.us ®Racycad Pepar o~ ~yOAN ~.~` ti ~ ~' ~ ~~~ 1838 P.O. BOx 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 MARY H. ALLEN, CMC (540) 772-2005 CLERK TO THE BOARD FAX (540) 772-2193 Internet E-Mail: mallenQwww.co.roanoke.va.us July 13, 2000 Mr. Fred Altizer District Engineer Virginia Department of Transportation P. O. Box 3071 Salem, VA 24153 Dear Mr. Altizer: BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us Attached is a copy of Resolution No.071100-3 requesting VDOT to continue funding projects currently on the plan and adopt those projects identified as "Projects not on plan" for inclusion into the 2000-2006 Primary and Interstate Six Year Improvement Plan. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, July 11, 2000. If you need further information, please do not hesitate to contact me. Sincerely, ~• Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors Attachment cc: File Arnold Covey, Director, Community Development The Honorable Shirley J. Ybarra, Secretary of Transportation, and Commonwealth Transportation Board Lorinda G. Lionberger, Salem District, Commonwealth Transportation Board Mayor Ralph Smith, City of Roanoke Roanoke Valley Delegation to the General Assembly Senator John Warner, U. S. Senate Senator Charles Robb, U. S. Senate Congressman Robert Goodlatte Congressman Frederick Boucher Chairman, ® Recycled Paper F~ AN,~.~ ti • A Z ~ 2 a~ 1 38 COUNTY ADMINISTRATOR ELMER C. HODGE (540)772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 July 12, 2000 Mr. Paul B. McElvein 5405 Apple Blossom Lane Roanoke, VA 24018 Dear Mr. McElvein: BOARD OF SUPERVISORS JOSEPH McNAMARA, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT ODELL "FU71Y" MINNIX, VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT JOSEPH B. "BUTCH" CHURCH CATAWBA BBB LRJOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (540) 772-2005 Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the July 11, 2000 Board Meeting. On behalf of the Board of Supervisors of Roanoke County and its citizens, I wish to offer my appreciation for your many years of capable, loyal and dedicated service to the County. I am pleased to send you this resolution, and notification that Roanoke County has purchased a $100 Savings bond in recognition of youryears of employment with the County. This bond will be forwarded to you from the Federal Reserve Bank at a later date. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. On behalf of each member of the Board and the citizens of Roanoke County, please accept this Resolution and savings bond with our best wishes for a productive retirement and continued success in the future. Sincerely, ~h McNamara, Chairman oke County Board of Supervisors Attachment / / bjh l/ cc: Joseph Sgroi, Director, Human Resources Chief Ray Lavinder C~n~txr~~ ~~ ~n~xx~~~e Internet E-Mail ®Recyclad Peper Internet E-Mail ehodge ~ www.co.roanoke.va.us bos ewww.co.roanoke.va.us ~ ROANp,1.~ ' L ~ ' '' z ,7 1838 P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallenQwww.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us July 14, 2000 Mr. Rodney P. Furr, Chairman Blue Ridge Community Services 301 Elm Avenue, SW Roanoke, VA 24016-4001 Dear Mr. Furr: This is to advise that, at their meeting on Tuesday, July 11, 2000, the Board of Supervisors voted unanimously to ratify the revisions to the by-laws of the Blue Ridge Community Services Board of Directors. These by-laws were adopted by the BRCS Board of Directors at their June 15, 2000 meeting. If you need further information, please do not hesitate to contact me. Sincerely, ~.~- ~ - Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: Clerk, Vinton Town Council Clerk, Roanoke City Council Clerk, Salem City Council Clerk, Botetourt County Board of Supervisors Clerk, Craig County Board of Supervisors ® Recycled Paper ~~~t - ?/6/00 - 3; 30 ,~, ~. ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JULY 11, 2000 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Gardner Smith Director of Purchasing 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation to Charles R. Hill, former Mayor of the Town of Vinton, Virginia. 2. Resolution of Appreciation to David A. Bowers, former Mayor of the City of Roanoke, Virginia. 1 3. Resolution of Appreciation upon the retirement of Kenneth E. Boone, Utility Department D. BRIEFINGS E. NEW BUSINESS 1. Request to adopt a prioritized list of primary and interstate projects to be presented at the pre-allocation public hearing for the Commonwealth Transportation Board Six-Year Improvement Plan. ~__ ~~ '~ ____ (Arnold Covey, Community Development Director) '~~~ F. FIRST READINGS OF ORDINANCES 1r1GCc~ 1. First reading of ordinance to vacate a 12 foot wide public utility ©~ easement located on Roanoke Tax Parcel #77.14-1-40, 2231 Beavers Lane, in the Vinton Magisterial District, upon the petition of Jeffrey and Stephanie Jones. (Terry Harrington, County Planner) 2. First reading of ordinance authorizing creation of and financing for a Local Public Works Improvement Project -South Drive Water Project. (Gary Robertson, Utility Director) 3. First reading of ordinance authorizing creation of and financing for a Local Public Works Improvement Project -Chesterfield Court Sewer Project. (Gary Robertson, Utility Director) G. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing to clarify easement rights and ownership Department reservoir lot on Dorset Driv Director) H. APPOINTMENTS execution of an agreement in connection with a Utility e. (Gary Robertson, Utility Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission 3. Industrial Development Authority 4. League of Older Americans -Advisory Board 5. Social Services Advisory Board 2 I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Request from schools to appropriate $57,885.75 Summer Youth Grant to the Summer Youth Employment Program. 2. Request from schools to appropriate $131,180 Class-Size Reduction Grant to employ teachers to reduce class size. 3. Ratification of revisions to the by-laws for the Blue Ridge Community Services. 4. Funding for human service agencies in Fiscal Year 2000-2001 budget. 5. Acceptance of water facilities serving Valley Park Center, Buildings A and B. 6. Acceptance of water and sewer facilities serving Rose in the Garden, Section 4. 7. Adoption of resolution of appreciation upon the retirement of Paul B. McElvein, Police Department. 8. Acceptance of water and sewer facilities serving Nottingham Park. 9. Request from Sheriff to accept Title II and Title VI Continuation Grant from the Department of Criminal Justice Service for temporary on-call juvenile supervision/transportation program. 10. Acceptance of Renoir Lane and Gaugin Circle into the Virginia Department of Transportation Secondary System. J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 3 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session on economic development strategies. (Elmer Hodge, County Administrator) P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A Q. CERTIFICATION RESOLUTION R. ADJOURNMENT TO MONDAY, JULY 24. 2000 AT 12:00 NOON FOR A JOINT MEETING WITH THE SALEM CITY COUNCIL TO BE HELD IN PARLOR "C" AT THE SALEM CIVIC CENTER. 4 (.EG ~ • S TO CERTIFY TTiAT M+ AGCURAIE FIELQSURVE'/ OF 1T~E PR~...;;ES SHCYVN l+ET1EON r'AS BEErI PERFOFTMEO Tl O IRON PIN 5F.C .. _ UNDER MY SUPERVISION; THAT AlL IMPROVEMENTS MID VISIBLE EvI L`ENCE OF PASG MFNTS ME SFIOWN 11ERECN. • IRON PIN f01 JD JG C~U /WD THAT THERE ME NO ENCRUACNMENTS Br' uAPROVEMENTS SUBJECT PREMISES OT}IER T?Vw SV+OwN /IEREON. TT+~S SURVEY EIT}IER FROM AD.IOININp PFIEMIS£S OR FRGM WnS PERFORMED vnTHOUT TFIE BENEFIT Of a " P ~ ~ 9' E Y IS IN F.EMA. TITLE FlEPORT MID IS~SU~~ JI-L 1~J~F'QRAMTION VA ~iCII MAY BE DIS.'LOSED ET`/ SUCH PRCPERI j~ 1 JJ CEFINED ZONE NOR'1~11 ,Q/v~~ ( RIDGE LoT La T /5 /~ /t/o7°~ '2D "~'-+- 83.00' • {...~.5 . P. ~ E. uT~~/Ty L3o)CES •~--,~a T a .COT 9 - -- ; ~ ~ r ~ ~ ~ ; t~ ~ ~r • .Z o .,_ S ~o . zSlo st cR~ o ~- 1 ~ aECK 8~ I Go, /' ~ / STo R .y ~ ~ FR ~{ /-~l E ~ ~ ~ ~f' 2 2 3 ! o g.7 mss. e ~ ~ O N 1 1 I 0 ~ ~ v I I ~ ~ v ~ /y• 3' N c -,-- oo Q I 3 q ` N ° ~~ ' N ~ ~ - 3 O M. L3 L . ; ; ~ ~ 0. ~ ~ c M j I EL/ ZAl3ETf/ ,~R. ~ ~ --Sow'°%`7'20• YV 83.00' CA~t/E .~T. 8E~ 1/c~".~S /D~ ~ ~ ~I t--:ar rr J ~ ~ ~; BB~~i ~!, ~:~~ '~44 ~~ .3 4, ~. DEPARTMENT OF TRANSPORTATION CHARLES D. NOTTINGHAM PO BOX 3071 COMMISSIONER SALEM, VA 24153-0560 June 27, 2000 Mr. Elmer C. Hodge County Administrator, Roanoke County F. O. Box 24800 Roanoke, VA 24018-0798 Dear Mr.,,Hodge:G~i~ ~/ ~+' ~ _i FRED ALTIZER, JR. DISTRICT ADMINISTRATOR ~ f~~ ~- y~ The Commonwealth Transportation Board has scheduled nine regional meetings in July to collect public input to update the $10 billion Six-Year improvement Program for the Virginia Department of Transportation. The financial planning and programming meeting for the Salem District will begin at 9:00 a.m. on July 21, 2000 in the Community Room of the Salem Civic Center. Board members as well as staff from VDOT and the Virginia Department of Rail and Public Transportation will receive information about needs for improving interstate highways, primary or urban roads, public transportation and ridesharing. The board will not be taking comments on Transportation Enhancement grants at this time. Anew process for reviewing Enhancement proposals will be announced at a later date. After reviewing the public comments gathered in July, the Commonwealth Transportation Board will adopt a draft of the revised Six-year Improvement Program in September. The tentative plan will be presented to the General Assembly for comment. The public also will have another opportunity to comment on the funding plan before the board adopts it in October. The new Six-Year Improvement Program will take effect November 1. A schedule is attached. Should you have any questions, please contact my office at (540) 387-5348. Very truly yours, 32~-- Fred Altizer, Jr. District Administrator Attachment TRANSPORTATION FOR THE 21ST CENTURY ROK CO SHF OFFICE Fax~540-387-6203 ~~ICSI MI L~ ~oanokc County Sheriff s Office Sheri tT Gcratd S. Holt (540) 387-G138 (540) 387-6203 PAX Jul 6 '00 852 P. 01 Name: Mary H. Allen, Clerk to the Board Qrganizatian: Roanoke County Board of Supervisors Fax: 540-772-2 i 93 Phone: 540-772-2aa5 From: Lisa Park,, ,A.clniizt Az~alyst/Accreditation Manager Date: July 6, 2oaa Subject: Board Report far Juvenile Justice Transport Grant Pages: 1 I wilt send you the original copy of this board report signed by the Sheriff and the grant acceptance letter that zx~ust be sigzted by Mr. Hodge via inter-departmental mail. o CITY OF ROANOKE OFFICE OF THE MAYOR ~ ~ ~ 215 CHURCH AVENUE S.W. -ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 DAVID A. BOWERS Mayor Dear Friend: June 14, 2000 After sixteen years of service to the citizens of Roanoke, I want to thank you and let you know what a real honor it has been to serve eight of those years as a Member of Roanoke City Council and the last eight years as Mayor of our great 5-time All-America City. During my tenure as Mayor, we have accomplished a lot together: • Hotel Roanoke renovation; • Higher Education Center development; • Johnson & Johnson/Innotech economic development; • $90 million of renovations to City schools; • National Accreditation of our Police Department and Sheriff's Office, and a lower crime rate; • $.04 real estate tax reduction; • Balanced budgets and maintained our AA bond rating. • Announcements of the Biomed Center and IMAX theater. In addition, we have begun to develop greenways, supported Local Colors and celebrated the recognition of "The Roanoke Star" as a National Historic Site. Junk cars and tires have been removed from our neighborhoods, and city hall has worked with neighbors for "up- zoning" to promote more single family homes. We've begun to address environmental concerns, instituted recycling and the trash train, and made improvements to the sewage treatment plant. Last year, although we suffered through several months of a drought, we put into place a water distribution system with 23 inter- connections with surrounding jurisdictions, and developed 4 wells within the City. You have played a major role in these and other accomplishments, and you can be proud of your contributions. One of my greatest rewards has been working with you, having your friendship, .and seeing first hand your dedication to the City of Roanoke. Thank you for sharing these successes with me, and I look forward to working with you in the .future to move Roanoke forward. It has, indeed, been a "high-school dream come true" for me to serve as Mayor, and I just want you to know that it has been a distinct honor and a high privilege to serve you and the other people of what I believe to be the greatest city in America. Sincerely, ~WA~~. David A. Bowers Mayor ~ JLIN-26-2000 12~4F CITY CLERK'S OFFICE 540 8531145 F.01 ~~ ~e So ` S 7o I'fi~,~rh FrOitr' So v J CO./DeRI. ~'~ L'n ~1 d r~ U~f'° PII011@ d Phone - Q,u, ~ ~ .~ , / 1 I - ' '7 ~ 7r~ ~~77 J p Fax • / / I'+ " 4Z l [ ~ Fax .k ,J~ ~ 1 r ~~ raphica ~ rn4y ° r ~°`~~' David A. Bowers ~r N • l' i May 11, 1952, and is a native of Cortland, New eery High School. He received his Bachelor of in 1974 from Belmont Abbey College, and his ity School of Law in 1978. Mr. Bowers is a ~,tion, and was admitted to the Virginia State Bar Court of Appeal in 197$, He currently practices While supporting numexous civic and community organizations, Mayor Bowers has continued to support the Roanoke City Democratic Committee and served as Chairnn.an in 1981-19$3. He is a member of the Kiwanis Club of Roanoke, a member of the Knights of Columbus Council 562, a former Board Member of Arts Place at Old First, and he is currently a member of the Riverland Road Alert Neighbors Association which is aff liated with the Roanoke Neighborhood Partnership. Mr. Bowers was elected to Roanoke City Council in 1984 and re-elected in 1988. He was elected Mayor of Roanoke ort the General Election held on May 5, 1992, and took office on July 1, 1992. Mayor Bowers has served as Chairman of the City's Audit Committee, Council's Liaison Member of the Roanoke Redevelopment and Housing Authority Board of Commissioners, an Ex-O~cio Member of the Downtown Housing Task Force, a member of the Cauncil's Budget and Planning Committee, Council's Personnel Committee, and Greater Roanoke Transit Corr~pany Board of Directors. He also serves on the Public Safety Committee of the Virginia Municipal League. Mr. Bowers serves as President of the Roanoke Chapter of Christmas in April. Mr. Bowers was listed in the 1981 and 19$7 editions of "Who's Who Among Young Men in America." JLIN-26-2000 12 46 CITY CLERK'S OFFICE 540 8531145 P.02 ~~~ 1N THE CQUNCIL OF THE CITY OF ROArtOKE, VIRGINIA, The 19th day of June, 2000. No. 34868-061900. A RESOLUTION paying tribute to the Honorable David A. Bawecs, Mayor of the City of Roanoke, and expressing to him the appreciation of this city and its people for his exemplary public sernce. WHEREAS, thirty years ago a student government leader at Patrick Henry High School dreamt of one day becoming the Mayor of the city he loved. Unlike other dreamers and unlike other dreams, David Bowers committed himself to bringing this dream to life. WHEREAS, following his graduation fropq, Patrick Henry High School, Mr. Bowers went on to study English at Belmont Abbey College in North Carolina. Then, after graduation from the Loyola University School of Law in Louisiana, he returned to Roanoke to practice Iaw and further pursue the dream. WHEREAS, in 1984, Mr. Bowers was elected to the first of two consecutive terms on Roanoke City Council. After serving as a member of Council for eight years, he ran for the office of Mayor, pledging to "Take Back City Hall" for the citizens of the City of Roanoke. WHEREAS, in 1992, the dream fwally came to fruition. Mr. Bowers was elected to the first of two consecutive terms to the office of Mayor of the City of Roanoke. wHEREA5, during his two terms as Mayor, Mr. Bowers made a lasting mark on economic development, tourism.and transportation in the City of Roanoke. He played an integral role in the development of such worthy projects as the renovation of the Hotel Roanoke and Conference Center and the creation of the Virginia Museum of Transportation. Thanks in large part to his work as Mayor, the future of downtown Roanoke is as bright as it has ever been. The Riverside Centre for TUN-2b-2000 12 47 CITY CLERK'S OFFICE 540 851145 P.03 ,~ i i! I .Research and Technology, the Art Museum of Western Virginia/IMAX theater partnership and the j nearly completed Railside Linear Walls all bear testimony to his tireless efforts. WHEREAS, Mr. Bowers has given unselfishly of his time to serve as President of the Board of Directors of the Greater Roanoke Transit Company, Chairperson of the Budget and Plaruvng ~ Committee, Chairperson of the Personnel Committee, and member of the City Investment Committee. WHEREAS, Mr. Bowers' love for parliamentary procedure and the rules of swell-ordered meeting will be missed, as Will his special gift of oratory. With boundless energy, a flair for i ceremony, a love for the office of Mayor, and a passion for the City of Roanoke, Mr. Bowers served ~ the office of Mayor and the citizens the office represents in a manner worthy of the dream first dreamt thirty years ago. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1 Council adopts this means of recognizing and commending ~e m~Y years of service rendered to the City of Roanoke and its people by the Honorable David A. Bowers. 2. The City Clerk is directed to forward an attested copy of this resolution to the Honorable David A. Bowers. ATTEST: City Clerk. -,~t~.ee~atisoo TOTAL F.03 RESOLUTION 71492-1 OF APPRECIATION TO NOEL C. TAYLOR, FORMER MAYOR OF THE CITY OF ROANOKE, FOR SERVICES TO THE ROANOKE VALLEY WHEREAS, Noel C. Taylor served the City of Roanoke as Mayor from 1975 to 1992; and WHEREAS, during that period, Mayor Taylor has consistently worked for the good of the entire Valley, supporting economic development projects, regional cooperation, and innovative concepts; and WHEREAS, the citizens of Roanoke County have benefitted from Mayor Taylor's kindness, wisdom and dedication to all the residents of the Valley, through his work with agencies such as the Blue Ridge Mountains Council of Boy Scouts, the YWCA, and the American Red Cross; and WHEREAS, throughout his time as Mayor of the City of Roanoke, he has served as a symbol of the Roanoke Valley, particularly through his terms as President of the Virginia Municipal League and Chairman of the National Conference of Christians and Jews; and WHEREAS, Noel C. Taylor has been a good friend and neighbor to the citizens of Roanoke County, and his enthusiasm, dedication and commitment to the good of the Valley will be missed as he retires from his service as Mayor of the City of Roanoke. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of the citizens of Roanoke County, does hereby extend its sincere appreciation to NOEL C. TAYLOR for his years of service to the citizens of the City of Roanoke and for his dedication to maintaining the high quality of life for all the people of the Roanoke Valley; and FURTHER, BE IT RESOLVED, that the Roanoke County Board of Supervisors does hereby extend its sincere best wishes to Noel C. Taylor for a happy and productive retirement from the Office of Mayor of the City of Roanoke. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ~-a3 ~,°-~-`~ ~ nth- ~-~-c.- . ~ ~~,s~-. ~RiLQ~i,L,¢_ ~ -, i r n _ CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. -ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 DAVID A. BOWERS Mayor Dear Friend: June 14, 2000 After sixteen years of service to the citizens of Roanoke, I want to thank you and let you know what a real honor it has been to serve eight of those years as a Member of Roanoke City Council and the last eight years as Mayor of cur great 5-time All-America City. During my tenure as Mayor, we have accomplished a lot together: • Hotel Roanoke renovation; • Higher Education Center development; • Johnson & Johnson/Innotech economic development; • $90 million of renovations to City schools; • National Accreditation of our Police Department and Sheriff's Office, and a lower crime rate; • $.04 real estate tax reduction; • Balanced budgets and maintained our AA bond rating. • Announcements of the Biomed Center and IMAX theater. In addition, we have begun to develop greenways, supported Local Colors and celebrated the recognition of "The Roanoke Star" as a National Historic Site. Junk cars and tires have been removed from our neighborhoods, and city hall has worked with neighbors for "up- zoning" to promote more single family homes. We've begun to address environmental concerns, instituted recycling and the trash train, and made improvements to the sewage treatment plant. Last year, although we suffered through several months of a drought, we put into place a water distribution system with 23 inter- connections with surrounding jurisdicticns, ar_d developed 4 ~nrellG within the City. You have played a major role in these and other accomplishments, and you can be proud of your contributions. One of my greatest rewards has been working with you, having your friendship, and seeing first hand your dedication to the City of Roanoke. Thank you for sharing these successes with me, and I look forward to working with you in the .future to move Roanoke forward. It has, indeed, been a "high-school dream come true" for me to serve as Mayor, and I just want you to know that it has been a distinct honor and a high privilege to serve you and the other people of what I believe to be the greatest city in America. Sincerely, ONMAII~~ David A. Bowers Mayor t ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JULY 11, 2000 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Gardner Smith Director of Purchasing 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS v, 1. Resolution of Appreciation to Charles R. Hill, former Mayor of the Town of Vinton, Virginia. ., ~ ~~,~},"° 2. Resolution of Appreciation to David A. Bowers, former Mayor of the City of Roanoke, Virginia. ~ ' `~ 1 ~3. Resolution of Appreciation upon the retirement of Kenneth E. Boone, Utility Department D. BRIEFINGS E. NEW BUSINESS F. FIRST READING OF ORDINANCES ~ 1. First reading of ordinance to vacate a 12 foot wide public utility easement located on Roanoke Tax Parcel #77.14-1-40, 2231 Beavers Lane, in the Vinton Magisterial District, upon the petition of Jeffrey and Stephanie Jones. (Terry Harrington, County Planner) ~' 2. First reading of ordinance authorizing creation of and financing for a Local Public Works Improvement Project -South Drive Water Project. (Gary Robertson, Utility Director) ~' 3. First reading of ordinance authorizing creation of and financing for a Local Public Works Improvement Project -Chesterfield Court Sewer Project. (Gary Robertson, Utility Director) G. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing execution of an agreement to clarify easement rights and ownership in connection with a Utility Department reservoir lot on Dorset Drive. (Gary Robertson, Utility Director) ~,~- H. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission 3. Industrial Development Authority 4. League of Older Americans -Advisory Board 5. Social Services Advisory Board I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE a CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. L~~ 1. Request from schools to appropriate $57,885.75 Summer Youth Grant to the Summer Youth Employment Program. ~ 2. Request from schools to appropriate $131,180 Class-Size Reduction Grant to employ teachers to reduce class size. 3. Ratification of revisions to the by-laws for the Blue Ridge Community Services. 4. Funding for human service agencies in Fiscal Year 2000-2001 budget. 5. Acceptance of water facilities serving Valley Park Center, Buildings A ' and B. 6. Acceptance of water and sewer facilities serving Rose in the Garden, Section 4. J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session on economic development strategies. (Elmer Hodge, County Administrator 1 3 P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A ,iQ. CERTIFICATION RESOLUTION R. ADJOURNMENT T THE SALEM CIVIC CENTER. Jun Z3 00 03:33p TOWN OF VIIVTON 540-983-0621 p.l ., TOWN OF VINTON m 311 So. Pollard Street c ~ ~ VINTON, YIRG~NIA 241792531 Carolyn S. Rass z, ``' ~ PHONE (5~) ~3-D6Q7 FAX{~40f 9830821 Admin.ASS4./rown Clark R8 ~ ,{Ulle ~J, ~0~0 TO: Mary Allen, Cierk Roanoke County Board of Supervisors FROM; Carolyn Ross RE: Background Information -Mayor Charles R. Hill Mary, the following are a few of the things that have taken place in Vinton during Mayor Hill's tenure on Council; • Developed -Town's Well Wate; System to serve Vinton and East Roanoke County • New Vinton Municipal Building --completed January, 1982 • Demolished old Iv[unicipal Bldg. and built r.ew building now leased as the Vinton/Roanoke County Health Department Constructed and leased to Health Dept. 1986 New Public Works Building Purchased McDonald Farm property in 1986 - 'how beuig proposed for development with Roanoke County • Ruilt Farmers' Market and Stage • Developed Vinton Industrial Pazk (grant funds) • Gladetown Storm Drainage Improvements (grant funds} • Improvemnnl to Midway arca of Vinton (Mood Mitigation Grant) Wolf Creek Greenway Trail completed in 1999 • E-911 System New Regional Landfill and Transfer Station • Washington Avenue widened into four-lanes -completed in 1988 Mandatory Recycling Program -since 1990 • Extended Water/Sewer across Parkway to 1~'alling Creek Estates - 1996 • Improvemcnts to Regional Wastewater Treatment Plant and Tinker Creek Interceptor Upgrade • Gain Share Agreement with Roanoke County • Regional Fire cYc Rescue Training Center Jun 23 00 03:33p TOWhI OF VIIYTON 540-983-0621 p.2 Background Data -Charles R. Hill Education: 1948 Gradu nchbuJeffC rson ee before servingn (the US Array from 1950 Attended Ly rg 9 to 1952 Back: Retired from Colonial American National Bank in 1988, following a 40-Year career in which he advanced from teller to outside adjuster to branch manager to regional branch administrator. Elected to Vinton Town Council in 1976 (July 1, 1976 -June 30, 1980) • Elected to Mayor in 1980 {July 1, 1980 -June 30, 2000) Past Chairman of Fifth Planning District Commission Past Chairman of the Western Virginia Development Corporation • Past Vice president of the Regional Partnership of the Roanoke Valley Past member of the Virginia Recreational Facilities Authority • Member and Past President of Vinton Lions Club, presently serves as treasurer Past President and current member of the board of Directors of Vinton Chamber of Commerce Treasurer, Thrasher Memorial United Methodist Church r /(~ii~ u~. G -30-0 I N T E R MEMO ROANOKE COUNTY BOARD OF SUPERVISORS O F F I C E CLERK'S OFFICE TO: Gary Robertson 1~ FROM: Brenda J. Holton, Deputy Clerk ~~~.,~~,,~~~`"' DATE: June 7, 2000 SUBJECT: RETIREMENT RESOLUTION The Human Resources Department has notified us that Kenneth E. Boone retired June 1, 2000, after 25 years and 8 months of service from the Utility Department. Mr. Carroll has advised that he does not plan to attend a Board meeting to receive his resolution of appreciation. We will mail it to him after it is approved by the Board. I have prepared a draft resolution but would like your help in making it more personal. Would you please: 1. Review and make any suggestions or corrections you deem appropriate. 2. Provide additional information for the third or (if necessary) a fourth paragraph to make the resolution more personal and meaningful. (a) include any awards; outstanding achievements; special projects; department, organization and/or community involvement; and any other information, such as outstanding attendance record; or being extremely dependable and responsible. 3. Please return the revised resolution to the Clerk's Office by June 22rn for the June 27~`' Board Meeting. Thanks for your help and if you have any questions, please let me know. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2000 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF KENNETH E. BOONE, UTILITY DEPARTMENT WHEREAS, Kenneth E. Boone was first employed by Roanoke County on • September 23, 1974, in the Utility Department as an Electrician; and WHEREAS, Mr. Boone retired from Roanoke County on June 1, 2000, as a Utility Coordinator, after more than twenty-five years of service; and WHEREAS, Mr. Boone, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to KENNETH E. BOONE for more than twenty-five years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 1 COUNTY OF ROANOKE Retirement Resolution Form (To be completed at the exit interview session with the retiring employee) Name of Employee Dates of Employment: Current Position: Retirement Date Length of Service Previous Positions Held ~er1c~ L~h ~.. ~CO~~ g`a3~~~ - ~~,~00 ~I ~c-~-ric~c~r1 Other Information: ~/6 a 0 ~~~~ ~~ -~ ~``~ r1c~1~,L , ~ ~ ~ COI ~- Board Meeting dates during retirement month: 1) '-l I 1 00 3~•C~ tom, rte. Plans to attend board meeting on 3~C~ ~.M_ 2) ~1 'a,SC~ ~~.~ p.r,. date. Would like to attend a board meeting at a later date. Date requested is: Does not plan to attend a board meeting. Please mail resolution. Oa;~. ~~ Human Resources S(gnature ~~ 300 ~1 ~~~~ c Opt rp1~100 Date Brenda Holton - Re: Ken Boone's Resolution Page 1 From: Mary Spangler To: Brenda Holton Date: 7/5/00 2:56PM Subject: Re: Ken Boone's Resolution Reply requested when convenient Thanks, I'll let him know. Mary Spangler Office Support Specialist Roanoke County Utility Dept. ~~nda Holton - Re: Ken Boone's Resolution ~ Page 1 ~ From: Brenda Holton To: Mary Spangler Date: 7/5/00 2:48PM Subject: Re: Ken Boone's Resolution Mary, July 11 at 3 p.m. Just wanted to be sure of the time. We do resolutions first. »> Mary Spangler 07/05/00 01:53PM »> Gary talked to Ken and told him it would be on July 11. Thanks, Mary ends Holton - Re: Ken Boone's Resolution Page 1 From: Brenda Holton To: Mary Spangler Date: 7/5/00 1:46PM Subject: Re: Ken Boone's Resolution Thanks for the resolution. Do you know when Ken Boone wants to attend a Board meeting. We have a meeting this Tuesday July 11 at 3 p.m. and the next one is July 25 at 3 p.m. or we could do at 7 p.m. for that meeting. Agenda for the 11 goes out this Friday so need to know if he wants to be on that one. Just let me know which one he wants to attend. Or if he wants to attend in August, I can give you those dates also. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us »> Mary Spangler 07/05/00 01:38PM »> Brenda, attached is the resolution that Gary and Bob Benninger did for Ken Boone. Gary has talked to Ken and he will be attending. Mary Spangler Office Support Specialist Roanoke County Utility Dept.