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7/25/2000 - Regular
G~O~~C'//1/GI~OCI/~I~/!/T- .Sl/B~~ClTO~~v/~S/0/V ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JULY 25, 2000 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call HOM ABSENT AT 3:00 P.M. -ARRIVED AT 3:30 P.M. 2. Invocation: F. Douglas Sweetenberg Sheriff s Office 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS NONE C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1 1. Resolution of Appreciation upon the retirement of Kenneth E. Boone, Utility Department. R-072500-1 HCN MOTION TO ADOPT RESO URC WITH HOM ABSENT KEN BOONE WAS PRESENT TO ACCEPT 2. Resolution of Congratulations to Jessica Clem for winning the Girls High Jump Group AA State Championship. R-072500-2 BLJ MOTION TO ADOPT RESO URC WITH HOM ABSENT JESSICA CLEM WAS PRESENT TO ACCEPT D. BRIEFINGS E. NEW BUSINESS 1. Request for approval of Five-year Economic Development Business Plan. (David Porter, Economic Development Director) A-072500-3 JPM MOTION TO APPROVE ECONOMIC DEVELOPMENT BUSINESS PLAN URC WITH HOM ABSENT 2. Request to accept grant funding for four School Resource Officers for Roanoke County middle schools and increase full-time personnel and vehicle count. (John Chambliss) A-072500-4 HCN MOTION TO APPROVE FUND AND PERSONNEL AND VEHICLE INCREASE URC BLJ SUGGESTED JPM SEND LETTER OF THANKS TO DELEGATE MORGAN GRIFFITH. 2 F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. JBC MOTION TO APPROVE 1ST READING WITH ITEM F-1 MAGISTERIAL DISTRICT CATAWBA INSTEAD OF HOLLINS 2ND AND PUBLIC HEARING - 8/22/00 URC - 1. First reading of ordinance to obtain a Special Use Permit to construct a manufactured home sales center, located at 2810 Peters Creek Road, Hollins Magisterial District, upon the petition of Clayton Homes. G. FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing a boundary adjustment and land exchange with Marjorie and Jeffrey Craighead and David Kidd in connection with South County Park. (Pete Haislip, Parks, Recreation and Tourism Director) HOM MOTION TO APPROVE 1ST READING 2ND - 818100 URC 2. First reading of ordinance rescinding ordinance 061300-8 authorizing the grant of an easement to James Leslie Dogger and Melvie Harkleroad Dogger, and authorizing the vacation of said easement, and authorizing the grant of a new easement to the buggers, and providing for an emergency. (Paul Mahoney, County Attorney) 0-072500-5 JBC MOTION TO APPROVE 1ST READING AND WAIVE 2ND READING AMENDED BY HCN THAT COUNTY WILL RECEIVE DUE VALUE ASSOCIATED WITH THE COSTS INCURRED TO HANDLE THIS TRANSACTION TWICE. AYES-HOM.JBC,HCN.JPM NAYS-BLJ 3 H. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing creation of and financing for a Local Public Works Improvement Project -South Drive Water Project. (Gary Robertson, Utility Director) 0-072500-6 BLJ MOTION TO ADOPT ORD URC 2. Second reading of ordinance authorizing creation of and financing for a Local Public Works Improvement Project -Chesterfield Court Sewer Project. (Gary Robertson, Utility Director) 0-072500-7 HOM MOTION TO ADOPT ORD URC I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission JPM ASKED MHA TO CONTACT HANK GREGORY AND ADD TO 818/00 CONSENT AGENDA IF HE AGREES TO SERVE. 3. Industrial Development Authority 4. League of Older Americans -Advisory Board 5. Social Services Advisory Board JPM ASKED MHA TO CONTACT RAY DENNY AND ADD TO 8/8/00 CONSENT AGENDA IF HE AGREES TO SERVE. J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED 4 BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-072500-8 BLJ MOTION TO ADOPT CONSENT RESO URC Approval of minutes for May 26, 2000, June 5, 2000, June 13, 2000. 2. Request to appropriate $10,000 contribution from Board Contingency Fund to the D-Day Memorial. A-072500-8.a 3. Request to accept and appropriate monies from the Virginia Juvenile Community Crime Control Act and to adopt the resolution prioritizing the expenditure of the grant proceeds. A-072500-8. b K. REQUESTS FOR WORK SESSIONS 1. Request for joint work session with the Planning Commission on August 8, 2000, to discuss recommended revisions to the land use map and design guidelines for the Colonial Avenue Corridor. WORK SESSION SCHEDULED FOR AUGUST 8. 2000 HOM ADVISED THAT HE MET WITH ORGANIZATION FROM COLONIA AVENUE AND WILL MEET SATURDAY WITH DELEGATE WOODRUM AND SENATOR EDWARDS ON VDOT PLANS FOR COLONIAL AVENUE. BLJ ASKED THAT INFORMATION ON THE WORK SESSION BE SENT WITHE THE AUGUST 8 AGENDA PACKET. JPM ASKED ABOUT STATUS OF STUDY OF CORNER LOTS. ECH ADVISED THEY WILL INCLUDE UPDATE AT THE 8/8100 WORK SESSION. L. REQUESTS FOR PUBLIC HEARINGS NONE 5 M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS HOM MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEM 8 -UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Treasurer's Accountability per investments and portfolio policy as of June 30, 2000 6. Statement of estimated revenues and expenditures for the period ended May 31, 2000 7. Statement of estimated revenues and expenditures for the period ended June 30, 2000 8. Notice of reimbursement of expenses for the February 29, 2000 Republican Presidential Primary Election. HCN ASKED IF FUND WOULD BE REIMBURSED TO THE BOARD CONTINGENCY FUND. ECH RESPONDED THE EXPENSE WAS DURING LAST BUDGET YEAR AND FUNDS WOULD BE APPROPRIATED TO THE GENERAL FUND. 9. Report of claims activity for the Self-Insurance Program. 10. Accounts Paid -June 2000 HCN ASKED WHAT HAPPENS TO THE ADDITIONAL 599 POLICE DEPT. MONEY SINCE THE BUDGET HAS BEEN APPROVED. DIANE HYATT 6 ADVISED THAT THE MONEY WOULD BE LISTED AS A REVENUE IN EXCESS OF BUDGET. O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) NONE P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344A (7) consultation with legal counsel and staff concerning probable litigation, Keeling tire dump and Evangel Foursquare --Church; 2.1-344A (7) consultation with legal counsel and staff concerning pending litigation, Roanoke County v. Bill Lee JPM MOTION TO GO INTO CLOSED MEETING AT 4:15 P.M. URC CLOSED MEETING HELD FROM 4:15 P.M. TO 5:47 P.M. EVENING SESSION (7:00 P.M.) Q. CERTIFICATION RESOLUTION R-072500-9 JPM MOTION TO RETURN TO OPEN MEETING AT 5:47 P.M. AND ADOPT CERTIFICATION RESO -URC R. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES Second reading of ordinance to obtain a Special Use Permit to construct a religious assembly and day care facility, located between the 5400 block of Franklin Road and east of Indian Grave Road, Cave Spring Magisterial District, upon the petition of Evangel Foursquare Church. (Terry Harrington, County Planner) (CONTINUED FROM JUNE 27, 2000] 0-072500-10 HOM MOTION TO ADOPT ORD. AS RECOMMENDED BY STAFF AYES-BLJ,HOM, HCN,JPM NAYS-J BC 7 ~. Second reading of ordinance to obtain a Special Use Permit for a pet crematorium, located in the 8800 block of Starlight Lane, Cave Spring Magisterial District, upon the petition of P. D. Jackson/Donna Mason. (Terry Harrington, County Planner) (CONTINUED TO AUGUST 22, 2000 AT THE REQUEST OF THE PETITIONER.) CONTINUED TO AUGUST 22, 2000 AT THE REQUEST OF THE PETITIONER. TWO CITIZENS SPOKE IN OPPOSITION TO CREMATORIUM. BOARD REQUESTED REVIEW OF ORDINANCE ALLOWING PETITIONER TO REQUEST CONTINUANCE FROM STAFF PRIOR TO MEETING. HCN ASKED THAT STAFF BRING BACK INFORMATION ON ~1) WHO REGULATES PET CREMATORIUMS; ~2) A REPORT FROM THE APPROPRIATE EXPERTS ON EMISSIONS AND ODOR FROM THE CREMATORIUM AND POSSIBLE ALLERGIC REACTIONS; (31 ANY OTHER HEALTH ISSUES RELATED TO SUCH A FACILITY. Second reading of ordinance to vacate a 12 foot wide public utility easement located on Roanoke County Tax Parcel #71.14-1-40, 2231 Beavers Lane, in the Vinton Magisterial District, upon the petition of Jeffrey and Stephanie Jones. (Terry Harrington, County Planner) 0-072500-11 HCN MOTION TO ADOPT ORD. URC S. CITIZENS' COMMENTS AND COMMUNICATIONS L) SUSAN CORRIGAN AND RICHARD WHITE SPOKE CONCERNING THE PROPOSED VIRGINIA GAS PIPELINE AND VA GAS PIPELINE'S RIGHT TO ENTER THEIR PROPERTY AND "TAKE" EASEMENTS. HCN SUGGESTED THAT STAFF THE SCC AND VA GAS PIPELINE MEET WITH BOS TO DISCUSS THESE ISSUES. (2) COLIN GEE, JOSH CARTER, AND ONA EARLY SPOKE IN SUPPORT OF CHARGING A FEE FOR EMERGENCY MEDICAL SERVICE TO PAY FOR ADDITIONAL FIRE AND RESCUE CAREER PERSONNEL. (3) TOM WICKLINE SPOKE IN SUPPORT OF A TRAFFIC SIGNAL AT THE INTERSECTION OF INDIAN GRAVE AND ROUTE 220 S THAT WOULD ASSIST THE CHURCH, THE SCHOOL AND THE FIRE DEPT. AND REQUESTED THAT ROANOKE COUNTY PAY 1/2 OF THE SIGNALIZATION. T. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson: (1) Announced #here will be a community meeting on Wednesday, August 9 at 7 p.m. at the Blue Ridge Library to hear a presentation from Walmart. ~) Advised that people are parkins their vehicles in the VDOT right-of-way and placing "For Sale" signs on them which is a violation. He asked that citizens not place their "for sale" vehicles in the right-of-way or strip malls. Supervisor Minnix: (1) Expressed regret that he was unable to attend the joint meetins with Salem City Council. (2) Announced there will be a meeting on August 3 at 7 p.m. with a community organization from Colonial Avenue and asked Mary Allen to reserve a conference room. (3) Explained that he felt it made no sense for Roanoke City/ to build fire stations and Roanoke County to build fire stations that are close and suggested that the fire chiefs from the four local sovernments meeting to resolve the problem of overlapping fire and rescue stations. Supervisor Church: Concurred with HOM's comments on fire and rescue stations and suggested a Fire Chiefs Steering Committee. (2) Also thanked Salem City Council for hosting the joint meeting and announced there will be another meeting in Januarx 2001. ~3) Advised he received complaints about the County not funding the Salem-Roanoke Country Food Pantry and advised that according to the United Way funding allocation process that we used this year, The Food Pantr~is not registered with the Virginia Department of Agriculture and Consumer Affairs; they did not provide the United Way Committee with a Form 990 tax return for non-profit agencies; and they did not have an audit available for the United Way. If the guidelines had been followed, the Food Pantry might have received funding. (4) He also received complaints about cars for sale and that some of them have no decals or state tags. Supervisor Nickens: (1) Advised that the County needs to ticket anyone whose vehicle is without proper tags and decals. (2) Advised that after 13 accidents east of the Town of Vinton on Hardx Road and west of the Bedford Co. line, the citizens requested a traffic study to consider lowering the speed from 45 to 35. VDOT advised that the 85 percentile speed was 48 mph and did not justify lower nq the speed. (3) Asked for a report on accident between Joy Davis and County refuse truck. PMM responded that he spoke with Ms. Davis and will report to HCN. Supervisor McNamara: (1) Pointed out the both Roanoke County and United Way had problems with the Food Pantry documentation and denied funding. (2) Announced that Salem and Roanoke County have agreed to joint maintenance of the Hang nq Rock Trail. ~3) Announced that he and ECH met with Roanoke City officials today to work through issues and look at possible joint activities for the Roanoke Valley governments. U. ADJOURNMENT JPM MOTION TO ADJOURN MEETING AT 8:40 P.M. - URC 10 ~ ~ ANO~~ ~ A ov a? 183 C~~~xx~t~ ~a~ ~~~t~~~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JULY 25, 2000 rawxr aF na awe ~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: F. Douglas Sweetenberg Sheriff s Office 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation upon the retirement of Kenneth E. Boone, Utility Department. ® Recycled Paper 2. Resolution of Congratulations to Jessica Clem for winning the Girls High Jump Group AA State Championship. D. BRIEFINGS E. NEW BUSINESS 1. Request for approval of Five-year Economic Development Business Plan. (David Porter, Economic Development Director) 2. Request to accept grant funding for four School Resource Officers for Roanoke County middle schools and increase full-time personnel and vehicle count. (John Chambliss) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of ordinance to obtain a Special Use Permit to construct a manufactured home sales center, located at 2810 Peters Creek Road, Hollins Magisterial District, upon the petition of Clayton Homes. G. FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing a boundary adjustment and land exchange with Marjorie and Jeffrey Craighead and David Kidd in connection with South County Park. (Pete Haislip, Parks, Recreation and Tourism Director) 2. First reading of ordinance rescinding ordinance 061300-8 authorizing the grant of an easement to James Leslie Dugger and Melvie Harkleroad Dugger, and authorizing the vacation of said easement, and authorizing the grant of a new easement to the buggers, and providing for an emergency. (Paul Mahoney, County Attorney) H. SECOND READING OF ORDINANCES 2 1. Second reading of ordinance authorizing creation of and financing for a Local Public Works Improvement Project -South Drive Water Project. (Gary Robertson, Utility Director) 2. Second reading of ordinance authorizing creation of and financing for a Local Public Works Improvement Project - Chestertield Court Sewer Project. (Gary Robertson, Utility Director) I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission 3. Industrial Development Authority 4. League of Older Americans -Advisory Board 5. Social Services Advisory Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes for May 26, 2000, June 5, 2000, June 13, 2000. 2. Request to appropriate $10,000 contribution from Board Contingency Fund to the D-Day Memorial. 3. Request to accept and appropriate monies from the Virginia Juvenile Community Crime Control Act and to adopt the resolution prioritizing the expenditure of the grant proceeds. K. REQUESTS FOR WORK SESSIONS 1. Request for joint work session with the Planning Commission on August 8, 2000, to discuss recommended revisions to the land use 3 map and design guidelines for the Colonial Avenue Corridor. L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Treasurer's Accountability per investments and portfolio policy as of June 30, 2000 6. Statement of estimated revenues and expenditures for the period ended May 31, 2000 7. Statement of estimated revenues and expenditures for the period ended June 30, 2000 8. Notice of reimbursement of expenses for the February 29, 2000 Republican Presidential Primary Election. 9. Report of claims activity for the Self-Insurance Program. 10. Accounts Paid -June 2000 O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344A (7) consultation with legal counsel and staff concerning probable litigation, Keeling tire dump and Evangel Foursquare Church; 2.1-344A (7) consultation with legal counsel and staff concerning pending litigation, Roanoke County v. Bill Lee EVENING SESSION X7:00 P.M.) 4 Q. CERTIFICATION RESOLUTION R. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to obtain a Special Use Permit to construct a religious assembly and day care facility, located between the 5400 block of Franklin Road and east of Indian Grave Road, Cave Spring Magisterial District, upon the petition of Evangel Foursquare Church. (Terry Harrington, County Planner) jCONTINUED FROM JUNE 27, 2000) 2. Second reading of ordinance to obtain a Special Use Permit for a pet crematorium, located in the 8800 block of Starlight Lane, Cave Spring Magisterial District, upon the petition of P. D. Jackson/Donna Mason. (Terry Harrington, County Planner) CONTINUED TO AUGUST 22, 2000 AT THE REQUEST OF THE PETITIONER.) 3. First reading of ordinance to vacate a 12 foot wide public utility easement located on Roanoke County Tax Parcel #71.14-1-40, 2231 Beavers Lane, in the Vinton Magisterial District, upon the petition of Jeffrey and Stephanie Jones. (Terry Harrington, County Planner) S. CITIZENS' COMMENTS AND COMMUNICATIONS T. REPORTS AND INQUIRIES OF BOARD MEMBERS U. ADJOURNMENT 5 r ~~ ` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2000 RESOLUTION 072500-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON RETIREMENT OF KENNETH E. BOONE, UTILITY DEPARTMENT WHEREAS, Kenneth E. Boone was first employed by Roanoke County on September 23, 1974, in the Utility Department as an Electrician; and WHEREAS, Mr. Boone retired from Roanoke County on June 1, 2000, as a Utility Coordinator, after more than twenty-five years of service; and WHEREAS, Mr. Boone served his country with twenty years of service in the United States Navy prior to his employment with Roanoke County; and WHEREAS, Mr. Boone is a humanitarian who constantly worked to help his fellow employees with activities such as coordinating lunch on Professional Secretary's Day and lending money to friends in need; and WHEREAS, Mr. Boone is an ambassador for Roanoke County, always promoting the County as a wonderful place to live and work; and WHEREAS, Mr. Boone was a valuable asset and resource to the Utility Department with his vast knowledge of electrical power and control systems; and WHEREAS, Mr. Boone was an advocate for Utility Department employees specifically and County employees in general while serving on numerous salary classification teams; and WHEREAS, Mr. Boone, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. 1 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to KENNETH E. BOONE for more than twenty-five years of capable, loyal and dedicated service To Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Church, Nickens, McNamara NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Gary Robertson, Director, Utility Joe Sgroi, Director, Human Resources 2 e C-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2000 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON RETIREMENT OF KENNETH E. BOONE, UTILITY DEPARTMENT WHEREAS, Kenneth E. Boone was first employed by Roanoke County on September 23, 1974, in the Utility Department as an Electrician; and WHEREAS, Mr. Boone retired from Roanoke County on June 1, 2000, as a Utility Coordinator, after more than twenty-five years of service; and WHEREAS, Mr. Boone served his country with twenty years of service in the United States Navy prior to his employment with Roanoke County; and WHEREAS, Mr. Boone is a humanitarian who constantly worked to help his fellow employees with activities such as coordinating lunch on Professional Secretary's Day and lending money to friends in need; and WHEREAS, Mr. Boone is an ambassador for Roanoke County, always promoting the County as a wonderful place to live and work; and WHEREAS, Mr. Boone was a valuable asset and resource to the Utility Department with his vast knowledge of electrical power and control systems; and WHEREAS, Mr. Boone was an advocate for Utility Department employees specifically and County employees in general while serving on numerous salary classification teams; and WHEREAS, Mr. Boone, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. 1 ~: ~I NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to KENNETH E. BOONS for more than twenty-five years of capable, loyal and dedicated service To Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 2 „„ , ~ ~ _L AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2000, RESOLUTION 072500-2 OF CONGRATULATIONS TO JESSICA CLEM FOR WINNING THE GIRLS HIGH JUMP GROUP AA STATE CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, Jessica Clem, who graduated from William Byrd High School in June, 2000, had an outstanding season in track and field, culminating in a state championship with a high jump of 5 feet, 4 inches; and WHEREAS, Jessica set the school's record for the girls high jump at 5 feet, 6 inches; and WHEREAS, Jessica won the high jump in the Blue Ridge District track and field meet with a leap of 5 feet, 2 inches; and also won the high jump in the Regional track and field meet; and WHEREAS, Jessica competed in the state high jump for the fourth straight year and placed eighth as a freshman, fifth as a sophomore, third last year; and won the championship this year; and WHEREAS, Jessica was selected by The Roanoke Times to the second team All- Timesland sports team for track and field; and WHEREAS, Jessica demonstrated outstanding athletic ability and good sportsmanship throughout her high school career; and will be continuing her education at Virginia Tech in the fall. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke 1 f r County, Virginia does hereby extend its sincere congratulations to JESSICA CLEM for winning the girls high jump Group AA State Championship; and BE IT FURTHER RESOLVED, thatthe Board of Supervisors extends its best wishes to Jessica Clem in all of her future endeavors. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Church, Nickens, McNamara NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: -~za.~t,y.. ~ • C Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Dr. Linda Weber, School Superintendent 2 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2000, RESOLUTION OF CONGRATULATIONS TO JESSICA CLEM FOR WINNING THE GIRLS HIGH JUMP GROUP AA STATE CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, Jessica Clem, who graduated from William Byrd High School in June, 2000, had an outstanding season in track and field, culminating in a state championship with a high jump of 5 feet, 4 inches; and WHEREAS, Jessica set the school's record for the girls high jump at 5 feet, 6 inches; and WHEREAS, Jessica won the high jump in the Blue Ridge District track and field meet with a leap of 5 feet, 2 inches; and also won the high jump in the Regional track and field meet; and WHEREAS, Jessica competed in the state high jump for the fourth straight year and placed eighth as a freshman, fifth as a sophomore, third last year; and won the championship this year; and WHEREAS, Jessica was selected by The Roanoke Times to the second team All- Timesland sports team for track and field; and WHEREAS, Jessica demonstrated outstanding athletic ability and good sportsmanship throughout her high school career; and will be continuing her education at Virginia Tech in the fall. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke 1 ~'w ~~-, County, Virginia does hereby extend its sincere congratulations to JESSICA CLEM for winning the girls high jump Group AA State Championship; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to Jessica Clem in all of her future endeavors. 2 A-072500-3 Item No. ~'` ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, JULY 25, 2000 MEETING DATE: AGENDA ITEM: July 25, 2000 Request to approve the five-year "Business Plan" for Economic Development in Roanoke County. COUNTY ADMINISTRATOR'S COMMENTS: D ~~ 0~~,^' EXECUTIVE SUMMARY: The "Business Plan" identifies various areas of focus, objectives, and strategies that will guide Roanoke County's economic development efforts for the next five fiscal years (FY 2001-2006). A work session on the Business Plan was held at the July 11, 2000 Board of Supervisors meeting and the Board requested that the plan be brought back to the Board for approval as presented at the work session. FISCAL IMPACT ALTERNATIVES 1. Approve the "Business Plan" 2. Decline to approve the "Business Plan" 3. Recommend further refinements in the "Business Plan" 1 Item No. (con't) STAFF RECOMMENDATION -l Staff recommends that the Board of Supervisors approve the "Business Plan". Respectfully submitted: David R. Porter Director of Economic Development Approved: Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Absent Approved (x) Motion by: Joseph P. McNamara to Church _ x Denied () approve economic development business Johnson _ x _ Received O plan ____ McNamara x Referred ( ) To ( ) cc: File David R. Porter, Director, Economic Development Minnix _ x Nickens _ x _ 2 ~~ Roanoke County Business Plan FY 2001-06 Department Name: ECONOMIC DEVELOPMENT [07/00] "PREAMBLE" Definition: Economic development is the process by which society's major public and private institutions use the market place and government policy to make new economic investments that create additional per capita wealth for citizens of all economic levels. Wealth creation occurs most efficiently and equitably when public and private individuals and enterprises are actively encouraged and enabled to seek new economic opportunity and to productively use their resources in ways that add economic value to the community. Mission• To design and implement innovative economic development programs and services that leverage community assets, create wealth and prosperity, and embrace the region's future. of Focus: 1. MARKETING & BUSINESS RECRUITMENT PRODUCT DEVELOPMENT BUSINESS RETENTION & EXPANSION 4. WORKFORCE DEVELOPMENT ~^ Roanoke County Business Plan FY 2001-06 Department Name: ECONOMIC DEVELOPMENT [07/00] Mission: To design and implement innovative economic development programs and services that leverage community assets, create wealth and prosperity, and embrace the region 's future. Area of Focus: MARKETING & BUSINESS RECRUITMENT - To attract to the region quality jobs and investments that diversify the economy, broaden the tax base, and provide long-term employment opportunities. Objectives• - To attract to the region 4000 new jobs of which at least (50%) are primary* or family-wage... [Target Date -June 2005) - To attract to Roanoke County and/or to the jurisdiction of its development partners 2000 new jobs of which 50% are primary or family-wage... [Target Date -June 2005) - To attract to Roanoke County $300, 000, 000 worth of new investment of which 60% will come from industrial or Class-I commercial development, and 40% from Class- II commercial or retail development... [Target Date -June 2005) - To increase to 20% thatportion of Roanoke County's assessed valuation attributable to industrial and commercial real estate...[Target Date -June 2005) - To restructure incentives in ways that favor the development of industries in target sectors and the creation of primary and/or family wage jobs... [Target Date - September 2000) *NOTE: "Primary" jobs are defined as those the output of which (product or service) is exported or consumed outside the region. "Family Wage" jobs are those that pay at least $10 per hour with a 20+% benefits package. 2 "` MARKETING & BUSINESS RECRUITMENT [07/00] Strate~ies• - To focus marketing efforts on 4-5 target industries. - To energize the relationship with RVEDP including the establishment of an incentive-based contribution schedule. - To upgrade Department's marketing materials and presentation. - To undertake independent marketing initiatives. - To focus on established industry sectors in the Roanoke Valley. - To increase the percentage ofPublic-Private Partnership (PPP) dollars flowing to qualifted industrial development. - To enroll local business leaders in target marketing efforts. - To establish local Foreign Trade Zone(FTZ) TARGETED INDUSTRIES: Transportation Systems & Equipment Biotechnology & Biomedical Metal Fabrication and Machine Tools Electronics/Electrical Components & Assembly Information & Telecommunications Technology CLASS-I COMMERCIAL: Developments in this category feature corporate/regional headquarters, major administrative service centers, or large "back-office" operations. The majority of employment opportunities are in primary or family-wage jobs. Examples: Atlantic Mutual, Allstate Insurance, and Advance Auto. CLASS-II COMMERCIAL: Developments in this category feature locally-based administrative or customer service activities or retail operations. The majority of employment opportunities are not in primary or family-wage jobs. Examples: Walmart, Lowes, hospitality industry, medical & professional service companies. ~~ Roanoke County Business Plan FY 2001-06 Department Name: ECONOMIC DEVELOPMENT [07/00 Mission: To design and implement innovative economic development programs and services that leverage community assets, create wealth and prosperity, and embrace the region's future. Area of Focus: PRODUCT DEVELOPMENT - To create and maintain an inventory of quality industriaUcommercial real .property in the region sufficient to meet market demand. Objectives• - To develop in the region an inventory of at least 3000 acres of "quality"* industrial land and a total of 250, 000 square feet of industrial building space, and maintain that level for the next five (5) years regardless of take down rate... [Target Date -June 2002) - To develop in Roanoke County and/or with its JV partners an inventory of at least 1000 acres of quality industrial land and a total of 100, 000 square feet of industrial building space, and maintain that level for the next five (5) years regardless of take down rate ... [Target Date -June 2001 J *NOTE: "Quality" industrial property is characterized by the following criteria: • Ability to break ground in 120 days or less... • Appropriate zoning in place... • Compatible uses on or adjacent to the property... • CC&R's consistent with market demand... • Size of industrial sites twenty (20+) acres... • Size of commercial sites five (5+) acres... 4 ".. PRODUCT DEVELOPMENT [07/00 Strategies: - To identify in Roanoke County or the jurisdiction of its partners 8-10 sites with the greatest market potential/appeal and focus resources on upgrading them to "deliverable "status. - To establish viable real estate development partnerships with other jurisdiction and private developers. - To establish a consortium of key stakeholders to identify, develop, and market quality sites. - To educate members of the commercial/industrial real estate and development communities about the Department's marketing and client management strategies. - To minimize unnecessary clearing and grading of industrial/commercial sites to preserve their natural character and beauty. - To encourage the development of greenways, bike trails, pedestrian paths, and other amenities at all sites in the inventory. - To encourage the reuse, redevelopment, and occupancy of the current inventory of commercial/industrial buildings and sites. - To encourage speculative building on selected sites. 5 ~- f Roanoke County Business Plan FY 2001-06 Department Name: ECONOMIC DEVELOPMENT [07/00 Misci~n: To design and implement innovative economic development programs and services that leverage community assets, create wealth and prosperity, and embrace the region's future. of Focus: BUSINESS RETENTION & EXPANSION - To create and maintain a regional business climate that encourages the retention and growth of local enterprise. Objectives: - To create/retain in Roanoke County 1000 new jobs, at least 60% of which are primary * or family wage ... [Target Date -June 2005J. - To identify at least 30 businesses at crossroad events and take appropriate action to ensure that they remain viable County enterprises... [Target Date - June 2003) *NOTE: "Primary" jobs are defined as those the product or service output of which is exported or consumed outside the region. "Family Wage" jobs are those that pay at least $10 per hour with a 20+% benefits package. 6 BUSINESS RETENTION & EXPANSION [~7/~~] - To implement early warning system that identifies businesses at the crossroads. - To mobilize community resources in support of local business development. '~ - To establish a BRE task force. - To encourage local business to participate in regional economic ~! development initiatives. - To reduce barriers to entrepreneurial development. - To develop and publish an inventory of local business development resources. - To improve access to capital. - To promote the development of export markets for local products/services. - To increase the availability of quality business education programs and services. - To promote BRE programs with local chambers, industry groups, and business associations. - To encourage entrepreneurial development programs. - To provide financial incentives/rewards for innovative/successful BRE programs. - To showcase local business development efforts on a quarterly basis. - To interview and profile 150 local businesses over the next three (3) years. 7 i. Roanoke County Business Plan FY 2001-06 Department Name: ECONOMIC DEVELOPMENT [07/00] Mission: To design and implement innovative economic development programs and services that leverage community assets, create wealth and prosperity, and embrace the region's future. of Focus: WORKFORCE DEVELOPMENT - To attract and maintain a quality inventory of skilled labor in the region sufficient to meet market demand in target industries. Ob.j ectives - To develop and disseminate a profile of the anticipated labor market demand in target industries over the next three (3) years... [Target Date -December 2000) - To upgrade the skills ofunder-employed persons in the region to prepare them for jobs in target industries... [150 per year over the next five year) - To attract to the region new workers with target industry skills... [I SO per year over the next five years) - To create viable target industry employment opportunity in the region for at least 80% of those who successfully complete a qualified workforce development program. 8 ~° WORKFORCE DEVELOPMENT [~7/~~ '- To mobilize and focus the region's educational resources. - To establish aregion-wide workforce development task force. - To provide financial incentives/rewards for innovative/successful workforce development programs in the region. - To survey local businesses to assess labor market demand. - To survey target industries to assess labor market demand - To showcase the region's workforce development efforts no less often than quarterly. ' ~~ A-072500-4 ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2000 AGENDA ITEM: Request to accept Grant Funding for Four School Resource Officers at the Middle Schools and increase full-time personnel and vehicle count COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County of Roanoke currently has four School Resource Officers located in the high schools. During the budget, the school administration discussed the need to expand this program to the middle schools. Staff was directed to try to find grant revenues to fund the positions. With the help of Delegate Morgan Griffith and Supervisor Butch Church we have received notification that we have been awarded grants to fund four School Resource Officers at the middle schools. This will result in a School Resource Officer being located at each of the high schools and middle schools in the County, with the exception of Glenvar which will share a School Resource Officer between the high school and middle school. In order to accept this grant the County will need to increase the number of police officers by four (from 103 to 107 positions). In addition we will need to increase the vehicle count by four. The police department will utilize vehicles that were previously to be surplus and will not spend any additional funds for these vehicles. FISCAL IMPACT: The grant award for these four positions totals $167,340. Of this amount $95,988 will be paid by the Department of Criminal Justice Services. It will require a local match of $71,352. Funding for the needed $71,352 grant can come from the following sources: We have recently been notified that we will receive a $252,000 increase in 599 monies that was not budgeted in the 2000-01 budget process. These funds could be used for the match. 2. We can accept the grant awards and wait until mid-year to see how much money is actually needed for the grants. Since it will take some time to select and train the officers we may not actually be incurring a full year of expenses. G:\COMMONUuIy\SROgrant.wpd . .. STAFF RECOMMENDATION: Staff requests authorization to accept the four grants for School Resource Officers at the County middle schools, increasing the personnel count for the Police Department by four people and increasing the vehicle count for the Police Department by four. It is also recommended that funding option 2 above is selected, and the need for additional funds will be revisited mid-year. SUBMITTED BY: ~ ~~a'~r John Chambliss Assistant County Administrator L~Y~G ~" Ray avinder Chief of Police APPROVED: Elmer C. Hodge County Administrator -------------------------------------------------------------------------------- ACTION ---------------------------------- VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x Denied () funding and personnel and vehicle Johnson _ x _ Received () increases (option 2) McNamara- x Referred () Minnix _ x To () Nickens _ x cc: File John M. Chambliss, Jr., Assistant Administrator Ray Lavinder, Chief of Police Joe Sgroi, Director, Human Resources W. Brent Robertson, Director, Budget Diane D. Hyatt, Chief Financial Officer Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board John Willey, Fleet Manager G:\COMMONUuIy\SROgrant.wpd ACTION NO. ITEM NO. r r 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2000 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for August 22, 2000 The titles of these ordinances are as follows: 1) An ordinance to obtain a Special Use Permit to construct a manufactured home sales center, located at 2810 Peters Creek Road Hollins Magisterial District, upon the petition of Clayton Homes. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. .~ STAFF RECOMMENDATION: Staff recommends as follows: FI (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for August 22, 2000. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item 1 inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by No Yes Abs Church Johnson McNamara Minnix Nickens ~.-27 ~to~ s : s ~~r~ FG:or~ ~' a IT ~' County of Roanoke Community Development Flaranzrlg & Zoning 52D4 Bernard Drzve P 0 BOX 29$00 Roanoke, VA 2018-0 i 9$ (5~0) 772=2068 PAX (5~0) 7"2 X308 For Staff Use Oniv Date received: KacOt~c~ by: Ay~piication Pee: PGBZA datr: ~ U ~ ~ i-~5 t~, ti ~ 2 ~~ ~~ ~ F'Idtards i.saed: EOS date; Case ;Number `"~ 1 ~ v x- ,.9L~ I,' ApPLIC'AN~'S' _ _ '.. ', I Check type of appiication filed (chet;k all that apply} 0 Rezozting Special Use O Variane~ Applicants narneladdr~ss whip Phone; Y~~ ~ ;.;>~ , ~~c:~~t.~ ~ov.~t5 lG"3c ` `+,: ';-~ ~ ~ Fax No. <~ ~fv c'l=, - ~ `~5~ ~ y ~-~,. ~ CC_+C Cam... ~~ as Z i'S ~~ Qwrler's narneiaddress w/zip Phone its '~ ~ ~~~ ~~:e~e ~.~.r~~ ~~~ ~ i 'a.~ "3 ~c~- ;Lsx No. ~ : r- s~,~U ---`3 ~r5e~ -- - Property Location -~-~J ~v ri: f~'~''; i~~ ~~ ~Y ~'~~-~ „ Ct ~ ~= ~~-~ ivlagistarial District: • C'y'y ~-~,,., b cv Carnmunity Piaaning area: I-~ ~ j ~ rv,~ Tax Map No.:~=W„~~ ~:~, ~~ 31: i 7 - I - Z -~-~~_~ , t`°` Existing Zoning; +~,~-Z Size of parcel(,s}: Aczes~ ~ Existing Land Usi: ~b,_, , ~,~~ ~.~z.,~~ FLEZQtVIN~ ~NLl ,~PE~'I.41: LASE 1'ER~11-Id~~".AP~'X,ifC.~ilYTS'%(Rl~ i Proposed Zoning: -~~ Propo3ed Land lisr ~~ '~,,1 4~.~~. ._ '~.~~. N _ ~z:- Does tkte parcel meet the n~imum lot area, widrh, and frontage requirements of the requested district": Yes O No O IF NO, A VARLANC;n, T$ REQL~ETD k'IItST. Does the parcel meet the minimum criteria for the requested Use Type? Yes O No O Ik' NO, A VARIANCE L5 REQUI~tED FIliST If,ezordng request, are conditions being proffered with this request? Yes O No O ~. C~.4R,~tYG,~ ~P.PL,T _ ;.. - ;. I EANTS. +*~ Vaziance of Sections} _ of the Roanoke County Zoning Ordinance in order to: Is the application comvlete'? Please check ii enclosed. A~'LIC:~TION W1I.I, NOT BE ACCEI''I'ED IF ANY OF THl ITEMS ARE NIISSING OR INCOMPI:,ETIr. SSE R/S V R'S V Ri5 V /" Conauitatson 8 lit" x 1 l" concept pion i A.pplicatton feF Application IvTetes artd boutuis description Proffers, if applicable Justification Water and Sewer application ~ Adjoining property owners I heret,+y certify that T am either the owner of the property ar the owner's agent or ccncract purchaser and am acting with Cote knowledge and car~ent of the owner. Ow.rter's Sigrtstture F.- ~ Ta whom it may concern, This is a letter to let the county of Roanoke know a little about Clayton Homes and how our presence in your county would affect things. Clayton Homes is the Largest Manufactured Home Corporation in America. We have sales centers in most ma}or cities and their surrounding areas all over the south. We are regarded as the pride of our industry. As you can see from the pictures with this letter our Sales Centers are a pleasure to look at. We would like to open our newest sales center an the piece of property available on Peters Creek Road. Again as you can see from the pictures attached to this letter, compared to the other sales centers across the street on Peters Creek Road ours are so much more organized and our site plans are thought out into much more detail so that their appearance will improve the visual affect of the street we are on as well as the county we operate within. The property we would like to purchase an Peters Creek Road is zoned C-2 which means we need to be approved far a special use permit to open a Manufactured Home Sales Center. We believe opening this Sales Center in Roanoke County would bring only good to the county, our company, and finally and most importantly the people in and around the Roanoke area . There are presently 2 Manufactured Home Sales Centers directly across the street from the property we wish to purchase and 3 others within 1 mile down Peters Creek Road on the same side of street as ours would be. Not only will our sales center be more appealing to the eye than the other sales centers an Peters Creek Road but it would be much nicer to look at than the empty piece of property that is there now with grass grown 3 foot high and an abandoned home that is a safety hazard to children and other people. We would mast assuredly adhere to the rules and guidelines set forth by the County of Roanoke and help in any way we can to keep improving on the quality of life in Roanoke County. We would also be a good neighbor to the businesses surrounding our sales center because not only are we easy to deal with but because of our incredible curb appeal we would obviously attract more customers to surrounding Peters Creek Road businesses as well. Our offices open at 8:00 am and Close at 8:00 pm so we are not open all hours of the day and night where there would be noise or any other kind of distraction to the community after hours. Again as you can see by the pictures with this letter our Manufactured Home Sales Centers are not trashy in appearance, or in any way at all . Our homes are beautiful in exterior appearance as well as interior appearance whether it is a log sided home or a normal vinyl sided home. I am personally a citizen of Roanoke County and have lived here for 13 years. Speaking as a citizen of the County and not as an employee of Clayton Homes I think a Manufactured Housing Sales Center at the piece of property on Peters Creek Road would be a perfect fit with the other Manufactured Home Sales Centers, Auto Dealerships, and other individual Retail Sales businesses. Thank you so much for your time and consideration and if I can be of any assistance to you please let me know. Donald Pritt Future Manager of Proposed Sales Center 1 ~. ~ ` tl Y ~~ I I ~ ~ ~ Q , ~; I ; _ ~, . x _ _ ._ . _ _ _. __ ~. - _. , °'r ~ ~ ~ ~ , r :: i __ F I a ~' I I ~__ ~ L. _ any < ~~~, . ~ i I~, I L- _' a a ~ ~ ~ - ~ ~ . ~ ;I ~ I r~~ ~ ~ ~I `~ t ~ ` y ` ~ '"9 `.. ~ , __ i , _,_ _ ~~ ,, I -.J - ,'I ~._-.~ I ~ '~ 6F n 4 y i ~ I ~~~ _ ~ ~~; f' " . e,t tS is y;.~, ! ' ~:: i ^~ 1 ~ _'~ c~ I I ~~~~ ' ~ I *~1N L° 4 ~ ~ V ~~ 4C ~ ~~~~ . ~ ~ ~ ,~~~Fi? ~~ * ~. r s ~ r z~ ~{laaa a a~ ~ ~ ~ ~ I . a _ ~ 7 X551 ~` k ~ ~^~N£ ~ ~ 9:p ',~~'~ kd - ' ~~ a q Cja~{~9`^ ~ ~ ~ .K~ k cat .5 ~ M1. Yi. ,~ v M~~~ ~~~ ! 5 ~~ ~ '~~c QF~~ik _ ~ y `~ ~+k ~ .xL':+d ..... .. :~3]NJ I ~~ $ ~ E~ ~ ~~{~# ~7 ~ °~ r I~ \ ~~ ~~ ~ "~ ~ J ` ~ I n '~ ~ . ~~~ ~ bl~ ~ 3 g x ~ ' I ~! ~~ , II i'~1 ,~ ~' IC ._~_ __ ~ ~~ HOMES iLUbISDEN ASSOCIATk;S,PC. S ` ' ` ~ CLAYTON- PRELIMfNARY IEIt ~~ ~'F'IWt:EERS-SIRttiY01i5-FLaN FutGUal,t 1;U~"~OIiE ~ PREPARED FOR PLAN - , - ~ DONNIE PRITT ~K .mw ~.w, N A m _ .. ____ .I '~,"^'-_ --~ ~---- SITUATFA W FlDANOKE COUNTY. VYiDINIA q t ~»e:a~u~ :, xWnu i I I - ~~ n. ROANOKE COUNTY Clayton Homes DEPARTMENT OF Special Use COMMUNITY DEVELOPMENT 3 ry, ~ 7-1-2 ACTION NO. ITEM NUMBER ~ " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2000 AGENDA ITEM: Ordinance authorizing a boundary adjustment and land exchange with Marjorie and Jeffrey Craighead and David Kidd in connection with South County Park COUNTY ADMINISTRATOR'S COMMENTS: `,~~H~ BACKGROUND: As Roanoke County began to design and develop the South County Park, it became apparent that the park boundary on the border with the Craighead family was located in such a place as to create potential management and operational problems. The survey showed that the Craighead family actually owned the land on the Roanoke County side of Back Creek, with the boundary line following the top of the creek bank along the entire park border. Ms. Craighead had expressed her concerns about park users accessing the creek from the park side, creating potential liability, vandalism, and trespassing issues. Roanoke County also needs to install drainage structures across her property line to allow for proper drainage of the park site. SUNIMARY OF INFORMATION: Staff met with Ms. Craighead to discuss her concerns and the various options available for resolving them. She indicated that she would be willing to exchange property giving Roanoke County ownership of the entire creek bed for adjoining property Roanoke County owned on her side of the creek, across from the Merriman Soccer Complex. She also requested, for added protection, that Roanoke County provide fencing material, which she will install on her side of the creek, and asked that we convey a small parcel of property to her father, Mr. David Kidd so he could own the access to his property. From an operation and programming perspective, owning the creek bed provides numerous programming options and opens up numerous grant-funding opportunities for future park improvements. It will also allow us to complete the site drainage as planned. The provision of fencing material will address Ms. Craighead's trespassing and G- i vandalism concerns. We feel the addition of this fence will be positive for both parties, as it provides an extra barrier of control and protection. Mrs. Craighead also asked the County to convey a small piece of Roanoke county property adjacent to Starkey Park property to her father, Mr. David Kidd. This will have no impact on Starkey Park. We feel this agreement is a proactive step in solving problems before they occur. Consequently, staff supports the following actions: 1. A boundary adjustment/land exchange be executed between the Craighead family and Roanoke County, giving Roanoke County ownership of the entire creek bed adjacent to the park, in exchange for land Roanoke County owns, across Back Creek from the Merriman Soccer Complex, which adjoins her property; (attachment A) 2. That Roanoke County purchases for the Craigheads, 150 fence posts and 1200 feet of fencing, which they will install on her side of the creek. 3. Roanoke County will convey a parcel of property to Mr. David Kidd, that he currently uses by county easement, to access his property adjacent to Starkey Park. (Attachment B) FISCAL IlVIPACT: $3,000 for fencing material, which will come from park maintenance funds. ALTERNATIVES: Alternative 1: Adopt the attached ordinance to exchange property between Roanoke County and Marjorie and Jeffrey Craighead as identified in Exhibit A, convey property to Mr. David Kidd as identified in Exhibit B, and authorize staffto purchase and provide fencing material to Marjorie K. Craighead. Alternative 2: Take no action, which would require Roanoke County to obtain drainage easements from the Craighead family. STAFF RECOMMENDATION: Staff recommends alternative 1. Respectfully submitted, Pe Hai 'p, rec r Parks, Recrea ' d Tourism Approved by, ~~ Elmer C. Hodge County Administrator • ~ . Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Church Johnson McNamara Minnix _ _ _ Nickens ~- i G- r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2000 ORDINANCE AUTHORIZING A BOUNDARY ADJUSTMENT THROUGH THE EXCHANGE OF REAL ESTATE IN CONNECTION WITH THE NEW SOUTH COUNTY PARK BETWEEN THE BOARD OF SUPERVISORS (T.M.#97.01-2-11; T.M.#97.01-2-13; T.M.#97.05-1-25), MARJORIE KH)D CRAIGHEAD & JEFFREY ALAN CRAIGHEAD (T.M.#97.01-2-17.1), AND DAVID E. & VIRGINIA J. KIDD (T.M.#97.01-2-7) IN THE CAVE SPRING MAGISTERIAL DISTRICT. WHEREAS, Marjorie Kidd Craighead and Jeffrey Alan Craighead are the owners of a 14.32- acre parcel of real estate, including Back Creek, designated on the Roanoke County Land Records as Tax Map No. 97.01-2-17.1, adjacent to the new South County Park property owned by the Board of Supervisors of Roanoke County, Virginia, which is designated on the Roanoke County Land Records as Tax Map No. 97.01-2-11, and partially adjoins property of the Board of Supervisors, successor to the Roanoke County Public Service Authority, which is designated on the Roanoke County Land Records as Tax Map No. 97.01-2-13; and, WHEREAS, David E. Kidd and Virginia J. Kidd are the owners of a 6.73-acre parcel of real estate, designated on the Roanoke County Land Records as Tax Map No. 97.01-2-7, adjacent to Starkey Park on Crystal Creek Drive owned by the Board of Supervisors, which is designated on the Roanoke County Land Records as Tax Map No. 97.05-1-25; and, WHEREAS, the Kidds currently access their property through the northwesterly corner of the Starkey Park property pursuant to a deed of easement dated October 21, 1996, and recorded in the Clerk's Office ofthe Circuit Court ofRoanoke County, Virginia, in Deed Book 1532, page 1410; and, WHEREAS, due to potential management and operational problems, concerns raised by the Craigheads related to the boundaries and public access to Back Creek, with attendant liability, ~-i vandalism, and trespass issues, and the need to provide for adequate drainage on the Craighead property as a result of park development, staff has negotiated an agreement with the Craigheads and Kidds for the exchange of real estate and the provision of fencing materials to address the various concerns and issues; and, WHEREAS, the proposed agreement will serve the interests of the public, and the property to be acquired by the County constitutes a fair consideration for the parcels to be conveyed and the fencing materials to be provided; and, WI-~REAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning this acquisition and conveyance of real estate was held on July 25, 2000, and the second reading of this ordinance was held on August 8, 2000. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: That pursuant to the provisions of Section 16.10 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by exchange for alternative public property. 2. That acquisition and acceptance of a parcel of real estate, consisting of 0.948 acre, including Back Creek, along the western boundary of the property of the Board of Supervisors designated on the Roanoke County Land Records as Tax Map #97.01-2-11, said parcel being hatched and shown on the attached copy (marked Exhibit A) of a preliminary plat dated July 12, 2000, prepared by Lumsden Associates, P.C., from Marjorie Kidd Craighead and Jeffrey Alan Craighead is hereby authorized and approved. 2 t.,,.7 .. 3. That as consideration for the above-described acquisition, conveyance to Marjorie Kidd Craighead and Jeffrey Alan Craighead of a parcel of real estate, consisting of 0.574 acre, and being a portion in the northwestern corner of the property of the Board of Supervisors designated on the Roanoke County Land Records as Tax Map #97.01-2-13, said parcel being cross-hatched and shown on the attached copy (marked Exhibit A) of a preliminary plat dated July 12, 2000, prepared by Lumsden Associates, P.C., is hereby authorized and approved, subject to the following conditions: a. That a "New Variable Width Waterline & Sanitary Sewer Easement" be reserved and retained as shown in the detail on the above-referenced plat. b. That the 0.574 parcel to be conveyed shall be added and combined with the tract of land owned by the Craigheads, designated on the Roanoke County Land Records as Tax Map No. 97.01-2-17.1. That the conveyance is to be subject to all recorded conditions, reservations, easements and restrictions affecting title to the property. 4. That as additional consideration for the acquisition, the provision of certain fencing materials, namely 150 fence posts and 1200 feet of wire fencing, are to be provided to the Craigheads to construct fencing along the new boundary line between the properties, is hereby authorized and approved. 5. That as additional consideration for the above-described acquisition, conveyance to David E. Kidd and Virginia J. Kidd of a parcel of real estate, consisting of 0.051 acre, and being a triangular parcel in the northwestern corner of the property of the Board of Supervisors designated on the Roanoke County Land Records as Tax Map #97.05-1-25, said parcel being hatched and shown 3 ~" on the attached copy (marked Exhibit B) of a preliminary plat dated July 18, 2000, prepared by Lumsden Associates, P.C., is hereby authorized and approved, subject to the following conditions: a. That an adequate access easement, a minimum of 10' in width, for ingress to and egress from a Roanoke County Well Lot to and from Crystal Creek Drive shall be reserved and retained. b. That the conveyance is to be subject to all recorded conditions, reservations. easements and restrictions affecting title to the property, including but not limited to any and all access easements conveyed to other property owners for ingress and egress to and from Crystal Creek Drive. c. That the 0.051 acre parcel to be conveyed shall be added and combined with the tract of land owned by the Kidds, designated on the Roanoke County Land Records as Tax Map No. 97.01-2-7. 6. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such further actions on behalf of the Board of Supervisors of Roanoke County as may be necessary to accomplish the property exchange, specifically including the acquisition and conveyance of the respective properties herein described, all of which shall be approved as to form by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption. 4 ~~~ a ~~ ~~ ,~~3~~~9~A~~~ ~x ~~~~~~~ ib'r$c`n% ~ ~ ~ ~ f ~ ~ ~` ~~~ ' M~ ~~ w~ ~~~ tto q c A V^'~~ ~ ~` ._- g ) EXHIBIT A N ~ ~~% ~ o, ,~q~~,a q - ,:. % ~ '~'~ 1 , ~~ ,~ ti / a , ~~` m~'m ~ jyh ~ N ~' "' k ' ,~ V ~ ~ ~ ' i ` ~ ~ ~ ~ ' F, ~~~ 4o` f4~ ~ I ' ~ ~ 1 B ) ~ .r i $3~ J O `' • i~ j ~ ~i i N O w ,/ / /'~ ~ ~ ~ ~ i ~ O lL'L8£ 3.91,8 ~ / %~ /~' ~`` j ~, . ~.,~ , i ~~ "ye r~ ~~ ~} ?:e 4 <o 00 ~ ~ ~ S ~' ~~ v g; a ~~ ~~-- ' _ G _ L5 ~\.~ ~.~j O9 M / ~' ~.. , \ \ ~a~~. .- I :~ ~, - o ~ r--: ~, . _ v ~ ~ ~i T' v~~T~ w ~ 8 ~~ ~ o ~ III o O ~ ~4 ~'a o tiff _ ~ Imo' ~ -~i 'T ~ 4 ~. ,p ib ~ 2 ~~ .y, ~ ~~ ~ I ~ - ,'4 . ~ T ~ . A i r~ ~a,~ ii f O°4~soIII~ 1 ', ~_~i ~.. I ~ m ' ~ ~ 'i i~ .e a sc; ~ ~ o `. p v I , .~; ~ ~ ~• ~ ,.~ i II V~~~~ 1 wn,.~ V I i II I i 9.^ j ~ ~ ~ ~ ~ .... ~~~ ~ _ S 0273'43. ~ ~ 4 fC V ' : ~ ..- O G m CD n ~ ~ Y 'w1 -~ U C d o _ _ b W_ m w 3 ~ a 9 Q~ ~p rn 3 2' ~ m. ~' ~ !p '~' ~° i a' ~4.n a A c ~ ~~ °' ~`~ w ~x `' ~ S F ~~ Y Y o ~ t0 ~ `~ ~ Y .`1. !' o y a aE no.: t2 97-438 ~ - --- t' =100'. F;\9'/\9i d:f0\RP Swap\4~8rp02dwq S 14T'38'21 • E 288.15' `__ I _~ _-_._.._.- ~R ~ ~~~ ~ ~ ~. ,' c m ~3 ~,.z8 ~ o+ ~°j2a$~ NSnA r?' ~ i~ ;; 3 ; ^, ~,a~ ~. `c q&` .,~ -~ -~; tf 1 °`~' ~ Vi b ,~,~~ l v~ ~ ~ J '~~~~ o N ~ f] N 1 I ~ zi 0 v .v ip G- ~ ~Q~a. :~an8?S ,i^><'~ iC:~. ~~ v l0. b Q, ~ a ,Y, z ~~ 'a„',~ v ~a ... ~q 'S O ° ~a "~;~Q`'~ m '~ g Ip i ~i I~ y ii <l ~ @~'v ` `~ < ~ r S ~ ~ h ro ~' l ,~ G pp ~ m 5 0 ~~ c n 'p~ r~D r,~ ,U ~ V ~.~ ` I :~ I+ R, " o n`', I~~ e, ~. LUMSDEN ASSOCIATES, P•C. 4E~64 Bf2AM8i.F.TCN A~TVI!~', ~y~ FHONE ~54p1 i74-44" ENGINEERS-SURVEYORS-PLANNERS "~? l3ox zosh`.~ Fix (saoi 772•-sa4s ROANOKE. VIRGINIA i '~~a,NO'«. `-!R~+^+'" <4~~~e E-MAIL L'JMSD[NPG'~AOL.COM be I Z I G ro ,/~~ ~, J _, J~^' ~:.. ~ ~~. E%HIBIT B '~' ( - ~ ~ ~ 1/,-nAitm of fiat Nock 23, ('a9'~ 97 ~~ tU r ~~/ r .' // ~~ \\ 0 \p ~h V `' L ~ ~; b.. ro~~rk .~a is ~: ' ~ ro ~?f~., _ ~ ` w ~n / '~ '~~ ~~ A CJl i O L ~t6 ~ ~S~AaO`~~~Y r25'.~j~ ~Q \\\ axf P u"~ at h fw.~ ~:' ~`` ~ ~ I r `' 1 _ '~ ~ ~ ~ ~~w~ I ~~ g ~ I 3t a'~ .~ ~ ^ / c ~ tir ~ ~ \ \ sip \,a N 4}}} I ~~ s.$~~ \ \ J~,n ~ .Z p:a ~ ss.. ,1 j.. ~• -~ ~ ~a~ , m w ~:; ~, ~. ~- a '.,, ~ ~ r~ .,~ ~~ ~~ ~~w ~~ ~ ~~ •~ ~ I ~~~ '~,~ ~ ~ ~~~m ~~: a ry C, ci. $ o e ~ m ., CJ y~ a. `{ rn H A ~ II~ v,~V ~ .fin.. °' ya~ b~~ " ~!~ ~a~ ~ ~ v ~~~ m ~ otb 'i II ~ ~ m a 7' z~ N o'~+,G 4 Al a ~ T ~ ~~ ff c °.~ r ~ r ~ ~ ]- ~ y ~p ~' d W a ~ "L ~°c a °' o°c ~~~ ~ ~ n fi ~~3T8 ~~ -- ~ ~~t8•~. LUMSDEN ASSOCIATES P.C. ~ Nom: ~ scn~• a 4664 f3RAMBl.ETON AVENUE, SW PHONE !540) 774-4411 97-~~T-~?'m ~~_' ENGiNE.~;RS-SURVEYflRS-PLANNERS P•fl. BGx zasss SAX (540} 772-s44s '~~ ROANOKE, VIRGINIA 24018 F.-~9AIL t_UMSDEMPC®AUL.CObt ROANOKE, VIRGINIA i A ~~ ~.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2000 ORDINANCE 072500-5 RESCINDING ORDINANCE 061300-8 AUTHORIZING THE GRANT OF AN EASEMENT TO JAMES LESLIE DUGGER AND MELVIE HARKLEROAD DUGGER, AND AUTHORIZING THE VACATION OF SAID EASEMENT, AND AUTHORIZING THE GRANT OF A NEW EASEMENT TO THE DUGGERS, AND PROVIDING FOR AN EMERGENCY WHEREAS, by Ordinance 061300-8 the Board of Supervisors granted a driveway easement to James Leslie Dugger and Melvie Harkleroad Dugger for a driveway easement 12' wide and 50' long for use as a driveway as shown on a plat prepared by Balzer & Associates, Inc. dated June 26, 1986, across County Tank & Well Lot No. 3 (Tax Map No. 54.04-6-41); and WHEREAS, the buggers are in the process of selling their property and a question has been raised as to the exact location of the driveway easement granted by the Board of Supervisors. Anew survey provided by the Duggers and prepared by Balzer & Associates, Inc. dated June 29, 2000, revised July 21, 2000, more accurately reflects the location of their paved driveway and the easement required as 16.5 feet wide and 50 feet long; and WHEREAS, the new location is different from the location granted by the Board of Supervisors in Deed Book 1662 at page 668; and WHEREAS, in order to correct the grant of this easement, the driveway easement granted by deed of record in Deed Book 1662 at page 668 must be vacated and a new easement granted; and WHEREAS, in order to accommodate a real estate closing scheduled for the 1 buggers this matter is being brought to the Board as an emergency, waiving the second reading of this ordinance; and NOW, THEREFORE, be it ordained by the Board of Supervisors as follows: 1. That Ordinance 061300-8 authorizing the granting of an easement to James Leslie bugger and Melvie Harkleroad Dugger in connection with their use of a portion of County Tank Lot No. 3 located at 5417 Scout Circle (Route 1240) in Cherokee Hills be, and hereby is, rescinded; and that the deed of easement granting said driveway easement as recorded at Deed Book 1662 page 668 be vacated; and 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the new subject easement (16.5 feet wide by 50 feet long) does not conflict with other public uses and is hereby declared to be surplus; and 3. That conveyance to James Leslie Dugger and Melvie Harkleroad Dugger of a driveway easement 16.5 feet wide and 50 feet long upon, over, and across a portion of County Tank & Well Lot No. 3 located at 5417 Scout Circle as shown on a "Physical Improvement Survey for Jimmie Roger Cooper and Carol Lou Cooper, 5409 Scout Circle, Lot 2, Block 9, Section 1, Cherokee Hills, Roanoke County, Virginia, dated June 29, 2000, revised July 21, 2000" by Balzer & Associates, Inc. (attached) is hereby authorized. 4. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as may be necessary to accomplish the vacation of the easement granted in Deed Book 1662 at page 668 and the granting of a new easement, all of which shall be form approved by the County Attorney. 2 On motion of Supervisor Church to approve the first reading and waive the second reading and amended by Supervisor Nickens that the County will receive due value associated with the costs incurred to handle this transaction twice, and adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Church, Nickens, McNamara NAYS: Supervisor Johnson A COPY TESTE: ~. «J Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development John W. Birckhead, Director, Real Estate Valuation 3 UT/L1/UU 1''x1 lU:J1 Fii 53U Je7 slue C»~ 1.A11'~I\Sl;tiLa(GGN ,_~~uc Sont By: 8AL2ER b ASSOCIATES, INC.; 540 772 aoso; ~u.-z,-uv i~-o..,~~, ,,,ti_ - //''} taON IY 5art TV4+f070Rit1TM:NATanICCUAAi'fiflQpdJllKn'.'JCrurMCi.ruiwK:rmwrnErsN:+.sOffr'rOwv~o ~...1 UNOEIiM KlWC11Y1S~ON: iVAr All W`IIO~E11ENri ANO'A510.i IMOfNC[W f~9i1,{MTi .WE f,101NN NEROf4 • ' P Vi 1'\~ AW r.1i r},01i MC No ZNCAaCNrt Nfi n iY-NOVg1+EN3 OTM~hI ~fqM AnJO1Wrq PMu3CS P~ f,F1,f .YiO.KCf -NEMSCi oiN49 THfN SMpAM WAfON. TY1 FIDN~7 WAf •CRfOMfCD•1'Ir1CUT IM! o[NCCn of P.B,9, ~G.59, u:~Encvoaiw is ., q{ccr a+raauanoNw.ncHw.ecdsalcraoarwcH .f,ro(alr.c.wf,e,1A, K\l,li I 30 gl~~t+f0 TJNF. ' t+IORT>r NOW 011 f OhMER~Y t~MhNDR CLAR1~ , ~, cwn'r~rvr l 3 ~ ~, ~` y-l, ` `` ~ o _...__'.~ x.11•^DC, ~~`` ~ T^ .~ O~ ~`~ Q`~, ~, ,' ~zl tily~ill j ~ ~' ~ ~ r ~~1ir7 .~! of ` '~~~,5 ?nNx ~ wE~.~ ~o'S 4~qa ~ °E-~ 0.3 ~ ~ LOZ Z ~ -1 `'O M ~" r. O. ~ 0 2 ACRE W ~ I x GONa• WALK ~ a LOT l x ~ :~ L.~• > ~ I O_ ~~q i I ~, N y)'~7.Oc~' E - ~1 ...r S1.i „ ' r ~ 6 ~I.50' ~"" *l ~ - '2~~' Nr.CE ;S ESMT W `-''r`?Al1t ~ n7 I I { P~1Ri.1c VT~\1T'~ ~ I ~. .3 I Ti Q I tsM'~. ~ ' aO (~ ~ •-_ Q _^ _i ~ SV Mill.b~Ot~ltNE l ~ ~ ~ ~ ~ ~- I O r 4 ~ IS' -ueuc V-tuTt' ~ ' ~--- ----. ---- -~ -~------ - - - - r- _- EiriT. ~1 z ~ _ ~. .___. s yZ•57'o0" w 150. oo' 1os. GZ 7~ r~ ct1ERnKEE NILLS T7P, s~ ou T C/~eCL E so ~ R/v~ NU'j'F;S 1 . UWNGltS t1P' x1;l;DitU: .IAMFS Lr:.L11; uucc;F;x & MFi}1TF HAHKLtkUAU DllGGQt 2. l,ir>^.AI, krP'h1tlrN(;E: DI~.P71 fulUK I:?/dJ, PAC;R 1:'IHH 3. TAX MAP NUMBL~k: 54.(74-G-hU a:. UNI)N;RCxOUND t1T'II.T'f'Y $rRV'jCE LLNI' i YHY~IGAL TMC'4tbVlflfSlYl SUHV~;Y FQk ~.ji~+p`i'TNOI~`y C'ARlvt Lou C'oopER o~"- 5409 ,~'.COU7' CiRCLF c~ .IOHN Fl, McADEIJ > I:fl 1, f~UX:K ?, ST:C:7'TUN 1 lVo.tIDZ002 CHERC)lCE~ I1 I I .i S e>.nr arx]K a, f'AC:>; 59 ~ 6-Z9-OD ,~. GA'j'AWBA MAG15'I'I,RtAj, UIS11tl ~~± ~N~SUR~'~O kUANC)KR C;~C1UN'lY, ti'1kC;I.N111 Sl1kVI~YI,t] JUNE 29, 1(H)(} JUN NUMSP:k kU(.t2U52U.lx) AL~V1SEll:7/1j/f.K.1 .- •PLANNERS•ARCWITEC7S~ENGINEEAS'SURVEYORS• ~ 120+1 COAPORAI'E CIRCLE, fiOANUKE, VIRGINIA 772-9580 ~~ r~ •ono.~o.. Action No. Item No. G " p~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2000 AGENDA ITEM: ORDINANCE RESCINDING ORDINANCE 061300-8 AUTHORIZING THE GRANTOFAN EASEMENTTOJAMESLESLIE DUGGERAND MELVIE HARKLEROAD DUGGER, AND AUTHORIZING THE VACATION OF SAID EASEMENT, AND AUTHORIZING THE GRANT OF A NEW EASEMENTTO THE DUGGERS, AND PROVIDING FOR AN EMERGENCY COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On June 13, 2000, the Board granted the request of James Leslie Dugger and Melvie Harkleroad Dugger for a driveway easement 12 feet wide and 50 feet long onto County Tank and Well Lot No. 3. (Ordinance 061300-8). The Duggers provided a 1986 survey depicting the approximate location of the requested driveway easement. A deed of easement dated June 26, 2000, was delivered to Mr. and Mrs. Dugger, and recorded in the Clerk's Office (DB 1662, page 668). The Duggers have sold their property and a question has been raised by the title insurance company as to the exact location of the driveway easement. Anew survey has been provided by the Duggers which more accurately reflects the location of their paved driveway. They are now requesting an easement 16.5 feet wide and 50 feet long. The easement (12 feet wide and 50 feet long) as previously granted by the Board in June of 2000 of record in Deed Book 1662 at page 668 must be vacated and a new easement granted. In order to complete this transaction, the County has been asked to prepare a new deed of easement to incorporate the new survey in order to meet multiple real estate closings on July 28. Therefore, this matter is being brought to the Board as an emergency, waiving the second reading of this ordinance. G-~ FISCAL IMPACTS: None. STAFF RECOMMENDATION: It is recommended that the Board declare an emergency, waive second reading, and adopt this ordinance. Paul M. Mahone County Attorney Action Vote No Yes Abs Approved () Motion by Church Denied () Johnson Received () McNamara Referred () Minnix to Nickens U:\W PDOCS\AGENDA\REALEST\DUGGER-EST2.RPT.wpd Respectfully submitted: G- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2000 ORDINANCE RESCINDING ORDINANCE 061300-8 AUTHORIZING THE GRANT OF AN EASEMENT TO JAMES LESLIE DUGGER AND MELVIE HARKLEROAD DUGGER, AND AUTHORIZING THE VACATION OF SAID EASEMENT, AND AUTHORIZING THE GRANT OF A NEW EASEMENT TO THE DUGGERS, AND PROVIDING FOR AN EMERGENCY WHEREAS, by Ordinance 061300-8 the Board of Supervisors granted a driveway easement to James Leslie Dugger and Melvie Harkleroad Duggerfor a driveway easement 12' wide and 50' long for use as a driveway as shown on a plat prepared by Balzer & Associates, Inc. dated June 26, 1986, across County Tank & Well Lot No. 3 (Tax Map No. 54.04-6-41); and WHEREAS, the Duggers are in the process of selling their property and a question has been raised as to the exact location of the driveway easement granted by the Board of Supervisors. Anew survey provided by the Duggers and prepared by Balzer & Associates, Inc. dated June 29, 2000, revised July 21, 2000, more accurately reflects the location of their paved driveway and the easement required as 16.5 feet wide and 50 feet long; and WHEREAS, the new location is different from the location granted by the Board of Supervisors in Deed Book 1662 at page 668; and WHEREAS, in order to correct the grant of this easement, the driveway easement granted by deed of record in Deed Book 1662 at page 668 must be vacated and a new easement granted; and WHEREAS, in order to accommodate a real estate closing scheduled for the G ,~ buggers this matter is being brought to the Board as an emergency, waiving the second reading of this ordinance; and NOW, THEREFORE, be it ordained by the Board of Supervisors as follows: 1. That Ordinance 061300-8 authorizing the granting of an easement to James Leslie Dugger and Melvie Harkleroad Dugger in connection with their use of a portion of County Tank Lot No. 3 located at 5417 Scout Circle (Route 1240) in Cherokee Hills be, and hereby is, rescinded; and that the deed of easement granting said driveway easement as recorded at Deed Book 1662 page 668 be vacated; and 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the new subject easement (16.5 feet wide by 50 feet long) does not conflict with other public uses and is hereby declared to be surplus; and 3. That conveyance to James Leslie Dugger and Melvie Harkleroad Dugger of a driveway easement 16.5 feet wide and 50 feet long upon, over, and across a portion of County Tank & Well Lot No. 3 located at 5417 Scout Circle as shown on a "Physical Improvement Survey for Jimmie Roger Cooper and Carol Lou Cooper, 5409 Scout Circle, Lot 2, Block 9, Section 1, Cherokee Hills, Roanoke County, Virginia, dated June 29, 2000, revised July 21, 2000" by Balzer & Associates, Inc. (attached) is hereby authorized. 4. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as may be necessary to accomplish the vacation of the easement granted in Deed Book 1662 at page 668 and the granting of a new easement, all of which shall be form approved by the County Attorney. 07%?1!00 FRI 10:Ji FAL 5~0 J87 $108 EN' LACTEKSCHLAGER 1002 Stint By: BAL7.ER 6 ASSOCIATES, INC.; 540 772 8050; ~u1•~~-uv i~:a+..~~~, ,,,n_ -~- TVL+ 19 TO Cil'~ry :}NT .W .4![Ur4TR iIEID wovt~ OC Tui MEwsE s !Lx: WI'I ~/~EON .uC OE4u aQY<7YK o UHOCR +n n~wEtmsloN; THAT Ml Iw'Ap+EIlNTf AMD w5101i MOENCE Oi ft9F iEM1lE APE Sys7VY11 MEliON. nMp n,A! THHI! MC r10 [NGROIGNII[NTS ~ iMAOVf1.kNT3 DTNkN if10M polof~i/'/0 pFIfIr9E5 On r11W .X6KCT ~NEMSE9 OT~E9 TN~N SMMIR+ wNIFON. TM~ [I IMG7 Miss -ERiOni1ED wITMOUT TM[ TYNFFI7 OT II~L; f1FPOFT AM (I ISUII,I'K~D,~ RM1110N'MIIKH w-EC p9GLtY~EDT W[: N. -PrnQplf 11 iM S,INA. 1;'ff~MED t~Nf 1t LV ' NOW OTC TOhMER~Y f~Mh)`IDIS CtARK CNElTKrIT ~ V, ~ ~_ ~ ` ~ ~ ~ ~ !+ ~ `~Q, ~~ . ~ , s ~ -~ _ ~ ~ " 1yM ~ .. __ _ ~ `. ~ M ~ ?nNx kT wEt.L to'T ~ •- 3 QittO No ~ . 4.a•a M ~ LOZ Z r O, ~i 0 2 ACR E 0., ~ 1 7 CONQ• WALK ° ~ ry fit D f + /r ; - N GCI :a ~ a ~ 1 I /S,3' N yJ_'S70Ct'~ E - I 6~I.SQ' ~' _. I ~ t Zll' Nr.CE`.5 icSMT ~T I ~ ~ v11Rt.tr V'tl~.~s•> 3 ~ ti Q I EsM'1. Q I O O r ' -- -. ~3 I ~ ~ I O .. _ ~ ~ ~__ -_--. --__ ~i1 _.. _..l z ~ ~~ S17~ FS1nrv~E ~. l.. ~YJAIK 1 ~';+ ~ ~~ ` 91 \` 1 ~~~„~l~~ s~"~ 00 o E `_ N ~J ~- lOT 1 O I'*T t~ s v0 SU~ M1N.b~~~~l1NE 1: In IS' Iusllc USII(T1 - ~_ , ~ 6SNn T. (v.u,E.) ~ ~--~5 42'57.00' W Sc ou T C/~eCL E Ncrri;s 1 . aWr~eks ne x>;witu: JnMrs LrsL,le~ uucc;Fk & MFd,VTF. Hnk1iLE]tUAll RUGGER 2. l.,rcal, K~'F'~:k~~cE: nrr:n PiCIUK 12na, Pnc,F 1~HH :!. '1,'AX MAP NUMBLk: ,54.(14-G-411 ~. UNIIM;fiCxOUNA UTIfJ'f'Y SEKV'LCE LI,NF:i YHY~IGA.L tMC'kc'tVl;^1f51v1 SUHVr';Y Fpk T1MM/E ROGER CceAER CARb~ Loci C'eo7oER ~4V9 SCOUT GIRCLF: Izll 'l, (i1~.K:K 9, Si'fil'TpPI 1 cHexox~,/ I, I I .I s PLAT HiX>FC 9, YALE 59 C~A'1'AWBA M/sC.1S'IISRiAL UIS1ktc;""+ xUANC?KF..;~(xJN1'Y, vrk[,[NiA Sl1kVf~Y1;i) JUNE 2N, 2q(}(} JUN NUHBf~:k k0(.)2U~2{7.lN.l 150.00' los. c.z' Tq s-} ~ME4tnMEE 1i1LL5 DR, S ~' R/w ~~~pLTN p;,~• `• D o~~Q,~,, ~' ~' v ~.iOHN a, N:cADEN > No, 002002 ~~~SUR~~O nlll) P2tUF'bBEU pRIVE F:~rl'- SL;ALE: 1~~_ 3G •PUNNERS•ARCHITECTS ~ENGINEEAS'SURYEYOA5' t2o0 CORPORATE CIRCLE, RQANUKE, VIgGINIA 772-958G B +I+ .s•ocI•rt~~. M C~IMp •O FO~~Ow sn.s r.ti ~a ~_~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2000 ORDINANCE 072500-6 AUTHORIZING THE CREATION OF AND FINANCING FORA LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, SOUTH DRIVE WATER LINE EXTENSION PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the South Drive community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years at an interest rate of 8%; and WHEREAS, the first reading of this Ordinance was held on July 11, 2000, and the second reading was held July 25, 2000; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension for the South Drive community. The total construction cost of this public water project is estimated to be $30,000, to be initially financed as follows: 1 Citizen Participation (3 at $5,100 each) $15,300 Advance from the Public Works Participation Fund $14,700 TOTAL $30,000 That there is hereby appropriated for this project the sum of $14,700 from the Public Works Participation Fund. Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "South Drive Water Extension Project" prepared by the Roanoke County Utility Department, dated July 11, 2000. The South Drive Water Extension Project Area is created for a period of ten (10) years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying at a minimum the sum of $5,100 ($3,755 toward construction costs plus, plus $1,345 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before October 25, 2000, of their portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: (a) The total amount per property owner/residential connection may be financed for 10 years at an interest rate of 8% per annum. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. 2 (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the October 25, 2000 deadline (other than new property owners) shall pay a minimum of $7,196 ($3,755 construction costs plus 20% plus $30 x length of road frontage in excess of 250 feet) plus the off-site facility fee in effect at that time (currently $2,690). 4. That the payment by citizens in the project service area, in excess of the three (3) anticipated in this ordinance, who elect to participate shall be made to the various funds as follows: The off-site facility fee shall be returned to the Water Fund, and payment of the construction costs shalt be returned to the Public Works Participation Fund until such time as the advance has been repaid; any further payment of construction costs shall be returned to the Water Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara 3 NAYS: None A COPY TESTE: ~. Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer 4 ~~~ s4a2 EXI R LINE 11~ ~ x342 Rd R~ Creek Y e~ers 2~ 13-s-za. l 6375 • 63 • ?7.13-5-15 • 5 6363 27.13-5-2B.1 27.13-5-26 ~ 1105 • 15 • 1! ~ i~ •~ i ~,' • ~~ ~i d 27.13-5-41 •• ~ 1102 • ~ ni ~ • Q r0 ` ~.~6 " ~,, ~~,• ~,, ~ 27.13-5-42 ~ ~ 7114 ~1 ~ ~ 27.13-5-6 '' 27.13-s-43 ~ - ~' 7110 N \ ~ W V W 27.13-5-45 ~,_ ~ 7704 rn S~ 77.13-5-37 1110 \~~_ ~~ ° o~j END OF PROPOS WATER LINES PROPOSED SPECIAL WATER SERVICE AREA d ?7.13-5-49 6415 27. 7,3-5-47 645.3 ~~ 0 GRAP IC SCA 100 200 1 ir~ch = 12th FE 3B v ~. ~ N '~ ~ ~ ' n V y ~ ~ ~ U' ~; ~ ~`N w ~• °~~ PR OS D o ~. .~ a. `~ ~ WAT L ~3 ,5'2 • C y,a5. ' ~ d 300 27.14-1-19 SOUTH •D RIVE WATERLINE PETITION PROJECT JULY 11, 2000 e • ACTION # ITEM NUMBER ~"` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2000 SUBJECT: Second Reading of Ordinance Authorizing Creation of and Financing for a Local Public Works Improvement Project -South Drive Water Project COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Utility Department was informed that the private wells serving the properties on South and East Drive are of poor quality requiring extensive in-home water treatment systems. On June 5, Utility Department staff subsequently received a petition with 5 signatures from property owners along South and East Drives to extend public water lines to serve their properties. Public water presently exists at the intersection of Peters Creek Road and South Drive. In response to the property owners' petition, Utility Department staff explored various options and prepared a preliminary cost study. Utility Department staff has determined that the cost to extend public water lines approximately 750 feet to serve the 8 properties of this area would cost $30,000. The first reading was held on July 11, 2000. SUMMARY OF INFORMATION: Letters were hand-delivered on Wednesday, June 7 to 6 property owners on South and East Drives. Responses were due on Friday, June 16. The initial response did not have enough property owners' participation. However, on June 30, one property owner changed their response to participate in the project, which provided the required 50 percent. Based on location of properties associated with the petition submittal, the proposed service area was established as shown on the attached sketch. N- I The attached ordinance establishes a special service area for the project with each participating, property owner paying their cost share through a special connection fee as shown below. The ordinance also establishes a method of financing at an interest rate of 8% for a period of up to 10 years for the initial participating property owners. This connection fee includes the fair share of the construction cost required to extend the public water system to serve the subject properties along South and East Drive, as well as, 50 percent of the off-site water facility fee of $2,690. Basic Construction Cost $3,755.00 Off-Site Facility Fee (w/50% Credit) 1,345.00 TOTAL CONNECTION FEE $5,100.00 The fee proposed above would be applicable, only if the property owner financially committed to participate in the proposed project prior to or during the 90-day grace period cited below. FISCAL IMPACT: The estimated cost of the project is $30,000. It is anticipated that with 50 percent participation of property owners on South and East Drives funding of $15,000 from the Public Works Participation Fund will be required. RECOMMENDATION: Staff recommends approving this project after the second reading and allowing a 90-day grace period. Properties not participating within this time period would pay their share of construction with 20% increase and the full off-site facility fee should they connect at a later date. Based on present fees, the cost to connect at a later date would be $7,196.00. SUBMITTED BY: APPROVED: Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied ( ) Received ( ) Referred to VOTE No Yes Abs Church _ Johnson _ _ McNamara _ _ Minnix _ Nickens \ 6402 E XI R LINE 11~ x342 Rti • v Rd 36 ~ w • Creek N, ~ w u, •• ~ pe~,ers ~,, ~„ N w ~ °G PR OS D z~ 13-s-28.1 0 ~ N .~ ~. •• ~~ WAT L s37s ~3 .5'2 ~ • ~ 27.13-5-15 ' 6363 27.13-5-28.2 27.13-5-26 •• 1105 • 15 • 1! ~ ~i • i~ • ~ 27.13-5-41 • ~ 1102 • ~~ FJ • 6 ,~ ~' • ~ 1~ w • ~~,. ~,, ~ 271.3-5-42 ~ ~ 7114 ~^~ ~ o • w ~as~ ~ • 27.13-5-43 •• • ~'` 7110 ls~ N ~ N lit v •----_--`__~` l~ 2713-5-45 ~^ ~ 7104 --- ~ a+ ~~' C~~, 27.13-5-37 \ ~ J 120 \_ ~'~ ~~/ 27. 13-5-6 END OF PROPOS WATER LINES 27.13-5-49 6415 27.13-5-47 6453 \ ~ PROPOSED SPECIAL WATER \ SERVICE AREA GRAP IC SCAL 27,4.2_,9 0 100 Z00 300 SOUTH DRIVE WATERLINE PETITION PROJECT 1 i ch = i2 FEE JULY 11, 2000 . . AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2000 ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, SOUTH DRIVE WATER LINE EXTENSION PROJECT ~-~ WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the South Drive community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years at an interest rate of 8%; and WHEREAS, the first reading of this Ordinance was held on July 11, 2000, and the second reading was held July 25, 2000; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension for the South Drive community. The total construction cost of this public water project is estimated to be $30,000, to be initially financed as follows: Citizen Participation (3 at $5,100 each) $15,300 Advance from the Public Works Participation Fund $14,700 U:\WPDOCS\AGENDA\UTZLITY\SouthDrive.water.proj.ord.FORM.wpd 1 .. ~~ ,Y TOTAL $30,000 That there is hereby appropriated forthis project the sum of $14,700 from the Public Works Participation Fund. Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2. That the "Project Service Area° is shown and designated on the attached plat entitled "South Drive Water Extension Project" prepared by the Roanoke County Utility Department, dated July 11, 2000. The South Drive Water Extension Project Area is created for a period often (10) years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying at a minimum the sum of $5,100 ($3,755 toward construction costs plus, plus $1,345 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before October 25, 2000, of their portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: (a) The total amount per property owner/residential connection may be financed for 10 years at an interest rate of 8% per annum. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or U:\WPDOCS\AGENDA\UTILITY\SouthDrive.water.proj.ord.FORM.wpd 2 ., recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the October 25, 2000 deadline (other than new property owners) shall pay a minimum of $7,196 ($3,755 construction costs plus 20% plus $30 x length of road frontage in excess of 250 feet) plus the off-site facility fee in effect at that time (currently $2,690). 4. That the payment by citizens in the project service area, in excess of the three (3) anticipated in this ordinance, who elect to participate shall be made to the various funds as follows: The off-site facility fee shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid; any further payment of construction costs shall be returned to the Water Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. I~- i U:\WPDOCS\AGENDA\UTILITY\SouthDrive.water.proj.ord.FORM.wpd 3 ~?:.- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2000 ORDINANCE 072500-7 AUTHORIZING THE CREATION OF AND FINANCING FORA LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, CHESTERFIELD COURT SEWER PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public sewer system to the Chesterfield Court community; and WHEREAS, the extension of the public sewer system and the creation of a special utility (sewer) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public sewer system over ten years at an interest rate of 8%; and WHEREAS, the first reading of this Ordinance was held on July 11, 2000, and the second reading was held July 25, 2000; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public sewer extension for the Chesterfield Court community. The total construction cost of this public sewer project is estimated to be $130,000, to be initially financed as follows: 1 Citizen Participation (17 at $4,050 each) $68,850 Advance from the Public Works Participation Fund $61,150 TOTAL $130,000 That there is hereby appropriated for this project the sum of $61,150 from the Sewer Fund. Any citizen participation under paragraph 3. will be advanced as a loan from the Public Works Participation Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Chesterfield Court Sewer Project" prepared by the Roanoke County Utility Department, dated July 5, 2000. The Chesterfield Court Sewer Project Area is created for a period of ten (10) years. Any owner of real estate within this service area may participate in and benefit from the public sewer extension to this service area by paying at a minimum the sum of $4,800 ($4,050 toward construction costs plus, plus $750 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public sewer extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before October 25, 2000, of their portion of the cost of extending the public sewer system to their properties in accordance with the following terms and conditions: (a) The total amount per property owner/residential connection may be financed for 10 years at an interest rate of 8% per annum. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. 2 (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the October 25, 2000 deadline (other than new property owners) shall pay a minimum of $6,360 ($4,050 construction costs plus 20% plus $30 x length of road frontage in excess of 250 feet) plus the off-site facility fee in effect at that time (currently $1,500). 4. That the payment by citizens in the project service area, in excess of the seventeen (17) anticipated in this ordinance, who elect to participate shall be made to the various funds as follows: The off-site facility fee shall be returned to the Sewer Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid; any further payment of construction costs shall be returned to the Sewer Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara 3 NAYS: None A COPY TESTE: ~. Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer 4 • Y •t ACTION # ITEM NUMBER ~^ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2000 SUBJECT: Second Reading of Ordinance Authorizing Creation of and Financing for a Local Public Works Improvement Project -Chesterfield Court Sewer Project COUNTY ADMINISTRATOR'S COMMENTS: / ~^^K BACKGROUND: The Roanoke County Utility Department received a petition for public sewer service from the residents of the Chesterfield Court subdivision. This subdivision is approximately fifty years old and the existing septic systems are beginning to fail in significant numbers. Public sewer is available in Starkey Road, which is immediately adjacent to Chesterfield Court. Public sewer would be provided by installing an 8-inch main along Eden Avenue and a portion of Downing Street. The first reading was held on July 11, 2000. SUMMARY OF INFORMATION: In response to the property owner's petition, Utility Department staff explored various options and prepared a cost study. Staff has determined that the cost to extend public sewer to serve these properties would be $130,000. Letters were sent to 36 properties on April 17, 2000 explaining the cost of the project and the requirements for approval of this project. As a result of this letter seventeen (17) property owners expressed a willingness to pay $4,800 for public sewer service. These results were slightly less than the required minimum of 50% participation; therefore, staff conducted a community meeting on June 19, 2000 to discuss options. The consensus of this meeting was to eliminate four properties from the northern and southern portion of Downing Street that chose not to participate. This revision would provide public sewer to 32 properties with 17 participants (or a 53~/o participation rate) as shown on the attached map. .` Na The attached ordinance establishes a special service area for the project with each participating, property owner paying their cost share through a special connection fee as shown below. The ordinance also establishes a method of financing at an interest rate of 8°Io for a period of up to 10 years for the initial participating property owners. This connection fee includes the fair share of the construction cost required to extend the public sewer system to serve the subject properties as well as 50 percent of the off-site sewer facility fee of $1,500. Basic Construction Cost $4,050.00 Off-Site Facility Fee (w/50% Credit) 750.00 TOTAL CONNECTION FEE $4,800.00 The fee proposed above would be applicable, only if the property owner financially committed to participate in the proposed project prior to or during the 90-day grace period cited below. Property owners participating at a later date would pay the basic construction cost plus 20% and the full off-site facility fee, which is presently $1,500.00. FISCAL IMPA The estimated cost of the project is $130,000. It is anticipated that with 53 percent participation of property owners, funding of $61,150 from the Public Works Participation Fund will be required. RECOMMENDATION: Staff recommends approving this project after the second reading, but allowing a 90-day grace period. Properties not participating within this time period would pay their share of construction plus ?0°Io and full off-site facility fee should they connect at a later date. Based on present fees, the cost to connect at a later date would be $6,360.00. SUBMITTED BY: Gary Robert~on, P.E. Utility Direc or APPROVED: Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied () Church Received O Johnson Referred McNamara to Minnix Nickens VOTE No Yes Abs ~/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2000 ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, CHESTERFIELD COURT SEWER PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public sewer system to the Chesterfield Court community; and WHEREAS, the extension of the public sewer system and the creation of a special utility (sewer) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public sewer system over ten years at an interest rate of 8%; and WHEREAS, the first reading of this Ordinance was held on July 11, 2000, and the second reading was held July 25, 2000; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public sewer extension for the Chesterfield Court community. The total construction cost of this public sewer project is estimated to be $130,000, to be initially financed as follows: Citizen Participation (17 at $4,050 each) $68,850 Advance from the Public Works Participation Fund $61,150 U:\WPDOCS\AGENDA\UTILITY\chesterfield. court.sewer.ord.FORM.wpd 1 Hd TOTAL ~ $130, 000 That there is hereby appropriated for this project the sum of $61,150 from the Sewer Fund. Any citizen participation under paragraph 3. will be advanced as a loan from the Public Works Participation Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Chesterfield Court Sewer Project" prepared by the Roanoke County Utility Department, dated July 5, 2000. The Chesterfield Court Sewer Project Area is created for a period of ten (10) years. Any owner of real estate within this service area may participate in and benefit from the public sewer extension to this service area by paying at a minimum the sum of $4,800 ($4,050 toward construction costs plus, plus $750 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public sewer extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before October 25, 2000, of their portion of the cost of extending the public sewer system to their properties in accordance with the following terms and conditions: (a) The total amount per property owner/residential connection may be financed for 10 years at an interest rate of 8% per annum. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or U:\WPDOCS\AGENDA\UTILITY\chesterfield. court. sewer. ord. FORM.wpd 2 (~ recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the October 25, 2000 deadline (other than new property owners) shall pay a minimum of $6,360 ($4,050 construction costs plus 20% plus $30 x length of road frontage in excess of 250 feet) plus the off-site facility fee in effect at that time (currently $1,500). 4. That the payment by citizens in the project service area, in excess of the seventeen (17) anticipated in this ordinance, who elect to participate shall be made to the various funds as follows: The off-site facility fee shall be returned to the Sewer Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid; any further payment of construction costs shall be returned to the Sewer Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. U:\WPDOCS\AGENDA\UTILITY\chesterfield. court. sewer. ord. FORM.wpd 3 ~' ~~ ACTION NUMBER ITEM NUMBER ~ ~ ~5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2000 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS The four-year of Buford E. Butts expired April 27, 2000. Mr. Butts passed away recently. These appointments should represent different occupational or professional fields and at least one member should be a licensed professional engineer or architect and one should be a builder. 2. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year term of Jay E. Gaylor, Legal Representative, James M. Martin, Senior Representative, and one-year term of a youth representative who must be attending a Roanoke County high school. The four year terms of Thomas A. Abbott, Citizen at Large; Gordon E. Saul, Neighborhood; and Hank Gregory, Citizen at Large, Jr., expired 06/30/2000. The four year terms for a medical representative, legal representative, and youth representative are vacant. Mr. James Martin has notified the Clerk's Office that he does not wish to serve another term. 1 ~~ ~ . 3. 4. 5. INDUSTRIAL DEVELOPMENT AUTHORITY 1 '~~} Mr. J. Carson Quarles, a member of the IDA since 1986, and who lives in the Hollins Magisterial District, has notified the Board that he is resigning from the Authority as of 06/30/2000. The IDA appointments are not required to be made by magisterial district, but traditionally, each magisterial district is usually represented.) LEAGUE OF OLDER AMERICANS -ADVISORY BOARD The three-year term of Elizabeth Bogle expired March 31, 2000. The Advisory Board member is appointed by the League of Older Americans but must be ratified by the Roanoke County Board of Supervisors. SOCIAL SERVICES ADVISORY BOARD The four-year term of Robert H. Lewis, Vinton Magisterial District, will expire August 1, 2000. Mr. Lewis has served two consecutive terms and is not eligible for reappointment. The four-year term of Raymond C. Denny, Windsor Hills Magisterial District will expire August 1, 2000. SUBMITTED BY: APPROVED BY: ~- ~~~ Mary H. Allen, CMC/AAE Elmer C. Hodg Clerk to the Board County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Johnson _ Received () McNamara- _ _ Referred () Minnix To () Nickens _ _ _ 2 J I! - 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2000 RESOLUTION 072500-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM - J CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for July 11, 2000, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3, inclusive, as follows: Approval of minutes for May 26, 2000, June 5, 2000, June 13, 2000. 2. Request to appropriate $10,000 contribution from Board Contingency Fund to the D-Day Memorial. 3. Request to accept and appropriate monies from the Virginia Juvenile Community Crime Control Act and to adopt the resolution prioritizing the expenditure of the grant proceeds. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: 77La~u~~• ~t~-«ic..~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File W. Brent Robertson, Director, Budget Diane D. Hyatt, Chief Financial Officer John M. Chambliss, Jr., Assistant County Administrator Michael Lazzuri, Court Services 2 -.- "_ ! ~ ~ May 26, 2000 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 May 26, 2000 319 The Board of Supervisors of Roanoke County, Virginia, met this day at Camp Roanoke, this being an adjourned meeting from May 23, 2000, for the purpose of a joint meeting with the School Board and County and School staff to review the recommendations of the teams established at the retreat on January 22-23, 2000. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 10:10 a.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Supervisor Joseph B. "Butch" Church, MEMBERS ABSENT: Supervisors H. Odell "Fuzzy" Minnix, Bob L. Johnson, Harry C. Nickens STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Anne Marie Green, Community Relations; Brent Robertson, Budget Manager; Diane Hyatt, Finance Director; Joe Sgroi, Human Resources Director; David Porter, Economic Development May 26, 2000 work on the budget. IN RE: BACKGROUND AND OVERVIEW OF THE ALIAH PROCESS 321 Carol Whittaker, Director of Pupil Placement, described the Aliah process and how the teams were developed following the School Board/ Board of Supervisors joint retreat on January 22 and 23, 2000. There were six teams established. They were: (1) Education; (2) Economic Development; (3) Technology; (4) Workforce Development; (5) Regionalism; and (6) Image. A spokesperson from each team described how the team identified their important issues and formulated their recommendations. The team spokesperson and team recommendations are as follows: 1. Education: The spokesperson was Tom Hall, Director of Personnel. The team recommendations were: (a) Lowering pupil/teach ratio K-2 Goal - 20 tot using the following strategies: Elementary assistant principal to teach one-half day; language arts coordinators to teach two 2 and1/2 hours per day where pupil/teacher ratios are highest; middle and high schools to help by reducing staff positions; and gentle redistricting. (b) Retaining effective teachers and increasing teacher effectiveness using the following strategies: provide more staff development activities to support the classroom teacher; May 26, 2000 323 3. Technology The spokesperson was Jane James, Director of Technology. The team brain stormed information about current status; shared work in progress; identified issues and opportunities; and formulated recommendations. Their recommendations were: (a) Forma citizen focus group to review websites. (b) Create task force to make recommendations on providing a more cohesive view of the Valley through various websites. (c) Investigate the possibility of using schools during non-instructional time for citizen Internet access. (d) Investigate potential of permitting advertising on our websites. 4. Qualify, of Life The spokesperson was Carol Whitaker, Director of Pupil Placement. The team re-evaluated composition of team membership, reviewed and evaluated original broad actions, revised and combined original broad actions, accessed resources/documents, defined broad actions, and developed specific actions. Their recommendations were: (a) Develop a comprehensive plan to better utilize government facilities to enhance quality of life. (b) Promote the Roanoke Valley by increasing and highlighting events of culture, education, recreation, volunteerism, etc. (c) Monitor demographic changes in the Roanoke Valley to develop pro~etive solutions to address needs of all citizens. (d) Support regional and statewide initiatives to adopt and enhance environmental programs. May 26, 2000 325 month in their classroom management plan. (6) Assess, using standard career interest inventory instruments, individual students' career interests by Grade 6. (7) Redesign middle school career interest block process to provide consistent career education opportunity for all middle school students. (8) Increase career exploration and development opportunities available for middle school students to include job shadowing activities. (9) Develop career clusters that effectively organize high school courses by their career orientation. (10) Require that all students select a career cluster and develop their individual education plan based on that selection by Grade 10. (11) Require participation by all students in not less than one extended duration, work based learning experience, e.g. mentorships, internships, apprenticeships, cooperative education, or community service learning, prior to graduation from high school. (12) Develop processes that ensure all school system graduates are prepared forfurther employment andlorfurther education beyond the secondary system. (13) Market the value of enhanced academic, technical, and workplace readiness skills to students, parents, teachers, and local businesses. (14) Create partnerships with businesses to support mentorships, internships, apprenticeships, and cooperative education opportunities. (15) Create partnerships with governments and non-profit organizations to support community service learning opportunities. (16) Conduct professional development seminars on practical means for integrating academic and technical curricula. (17) Conduct professional development seminars on career education principles, assessing career interests, setting career goals, and developing career paths. (18) Provide curricular or other resources needed by May 26, 2000 327 The team reviewed the broad actions, and combined them to create a unified image campaign, which includes publicizing Board of Supervisors and School Board cooperative efforts and promoting Roanoke County as acost-effective and high quality place to live, work and play. They reviewed the County's vision document and broad actions to determine the optimal image for the County in 2005 and determined which specific areas needed maintenance and which needed improvement, and offered at least four suggestions to improve each of the image areas which were beautiful scenery, friendly to business, quality educational opportunities, recreation and leisure activities for all, safety, optimizing resources, employment opportunities, access to government, cultural opportunities, good traffic flow and affordable housing. IN RE: ADJOURNMENT Chairman McNamara thanked everyone on behalf of the School Board and Board of Supervisors for participating, and advised that the County and Schools should begin taking action on much of what was presented. At 3:15 p.m. Chairman McNamara adjourned the meeting. Submitted by, ~~ Mary H. Allen, CMC/AAE Clerk to the Board Approved by, Joseph McNamara Chairman June 5, 2000 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 June 5, 2000 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the first Monday and a joint meeting with the Roanoke City Council held at the Roanoke Municipal Building. IN RE: WELCOME AN® tNi/OCATION Mayor Bowers welcomed the participants and offered the invocation. Lunch followed. IN RE: CALL TO ORDER Chairman McNamara and Mayor Bowers called the meeting to order at 12:50 p.m. The roll call was taken for the Board of Supervisors. MEMBERS PRESENT: Chairman Joseph McNamara, Supervisors Joseph B. "Butch" Church, Bob L. Johnson MEMBERS ABSENT: Vice Chairman H. Odell "Fuzzy" Minnir,, Supervisor Harry C. Nickens June 5, 2000 He introduced Dan O'Donnell, Roanoke County's new Assistant County Administrator. IN RE: DISCUSSION ITEMS: 1. Household Hazardous Waste Clean Up Day. James D. Ritchie, Deputy City Manager. Mr. Ritchie announced that the Roanoke Valley-wide Hazardous Waste Clean Up Day is scheduled for June 17 from 8 a.m. to 2 p.m. Residents may bring their hazardous waste to the Roanoke Civic Center for proper disposal. The event is being sponsored by all Roanoke Valley governments, the Roanoke Valley Resource Authority and the Clean Valley Council, and the City agreed to spend $320,000 on the project. A certified company will take the hazardous waste out of the state for disposal. 2. Water Supply Update Kit B Kiser, Assistant City Manager for Operations. Mr. Kiser reported that Councilman Hudson and Supervisor Church are serving on a regional committee to look at the regional long range plans for water. Roanoke County Utility Director Gary Robertson and Mr. Kiser are serving on the Technical Committee, which is working on Requests for Proposals. Mr. Kiser advised that the demand on the Carvins Cove Reservoir has been reduced drastically because of the water contract with the County. The reservoir is full and in good condition, and as a result of the water agreement, the City now has the ability to buy on demand up to 4 mgd from the County. June 5, 2000 Mr. Chambliss reported that 1 and 1/2 years ago, the SPCA notified the Valley governments that it was getting out of the impoundment business, that the would be constructing a new facility, and bids were obtained. The local governments were notified that the SPCA suggested that a regional impoundment facility could be built on or adjacent to their property that could be operated by them. They have offered a two year operating contact for impoundment and euthanasia until a new facility can be constructed. The estimate for a new facility is $1.3 million and would not include all facilities needed. The present SPCA location would be tight but additional adjacent land maybe purchased. IN RE: COMMENTS: 1_ Roanoke County Board of Supervisors Supervisor Johnson commended the Roanoke City Council and stafffortheir innovative and creative approach in locating the new biomedical lab in Roanoke City. Supervisor Church proposed a golf outing and cookout for the four Roanoke Valley local governments at a mutually chosen date and location. 2. Roanoke City Council Councilman White thanked Supervisor Johnson for his comments. Councilman-elect Bestpitch thanked the Board of Supervisors for their letters of congratulations upon his election to Roanoke City Council. IN RE: RECONVENEMENT The Roanoke City Council reconvened in City Council Chambers at2:00 p.m. June 13, 2000 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 June 13, 2000 335 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the second regularly scheduled meeting of the month of June, 2000. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:01 p.rn. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Vice Chairman H. Odell "Fuzzy" Minnix, Supervisors Joseph B. "Butch" Church, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator, Dan O'Donnell, Assistant County Administrator IN RE: OPENING CEREMONIES The invocation was given by Vice Chairman H. Odell Minnix. The Pledge of Allegiance was recited by all present. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Introduction of Daniel R O'Donnell, Assistant County Administrator June 13, 2000 337 In response to questions from Supervisors Johnson and Nickens, Mr. Flora advised that the project was in two phases because the original included curb and guttering and other plant mix. These will be bid in phase II and will be more concise. He also agreed that $30 million was the final cost approved by the Board for the total project. Supervisor Johnson advised that it was his understanding that the entire School Board and Board of Supervisors would become part of the Construction Committee. School Board Chairman Jerry Canada advised that the changes will be made at the next School Board meeting. Supervisor McNamara moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 061300-1 TO ADVANCE FUNDS FOR CERTAIN EXPENDITURES MADE ANDIOR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS (SOUTH COUNTY HIGH SCHOOL) WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board now desires to award contracts and needs advances for the new south county high school as follows: $592,100 for site development, $500,000 for road construction, and $757,992 for project management; for a total advance of $1,850,092, and WHEREAS, the School Board requested an advance on June 13, 2000 of $1,850,092 for site development, road construction, and project management for the new South County high school, June 13, 2000 339 Supervisor Johnson expressed concern about the increases in the cost of the project from $3 million to $6 million, and now $8 million, and advised that he would vote against the appropriation. Supervisor Church responded that the cost has been discussed at the last three or four meetings and commended the School Board and Dr. Weber. Supervisor Nickens advised that he considered the allocation of $8.2 million for the Glenvar project as fiscally irresponsible and suggested that the School Board provide information to all five Board members at the same time. He advised he would not support the appropriation. Supervisor McNamara disagreed and pointed out that the original $3.3 million estimate was obsolete. Dr. Weber responded to questions and advised that she would assure that all the Board members have all information from the Construction Committee meetings, and that the hill behind the building will be removed for two classrooms. Supervisor Church moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Church, McNamara NAYS: Supervisor Johnson, Nickens RESOLUTION 061300-2 TO ADVANCE FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS (GLENVAR MIDDLE SCHOOL) WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and June 13, 2000 341 just one category. Mr. Hodge responded that the report can be received as informational only with no appropriation if the Board desired. Supervisor Nickens moved to recognize and accept the cost overrun in the Department of General Services not to exceed $169,156, but withdrew his motion after additional discussion. Supervisor Johnson moved to appropriate $169,156 and that any funds remaining at the end of the fiscal year will be returned to the general fund. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None 4. Request to amend the County's Vehicle Utilization Policy to reimburse employees for personal use of vehicles at the rate allowed by the Internal Revenue Service. Diane Hyatt, Finance Director} R-061300-4 Ms. Hyatt reported that the County's Vehicle Utilization Policy currently allows reimbursement for employees using their personal vehicles for County business at the rate of $0.27 per mile. The Internal Revenue Service (IRS) allows reimbursement of personal use at $0.325 per miles and she recommended that the County policy be amended to reflect the IRS amount, and be adjusted administratively in the future to reflect the IRS reimbursement rate. In response to questions, she explained that the County has always followed the state reimbursement and the state has changed their reimbursement rate } June 13, 2000 343 5. Resolution adopting the FY 2000-2001 salaries for the County Administrator and County Attorney. (Paul M. Mahoney,. County Attorney) R-061300-5 There was no discussion. Supervisor McNamara moved to increase salaries by 4% and set the County Administrator's salary at $119,128.41 and the County Attorney's salary at $101,433.92. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 061300-5 ESTABLISHING SALARIES FOR THE COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby establishes the salaries for the County Administrator and the County Attorney for Fiscal Year 2000-2001. BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the annual salary for the County Administrator shall be increased from $114,546.54 to $119,128.41. 2. That the annual salary for the County Attorney shall be increased from $97.532.61 to $101.433.92. 3. That the effective date for the establishment of these salaries shall be July 1, 2000. On motion of Supervisor McNamara to adopt the resolution and increase salaries b 4% and set County Administrator salary at $119,128.41 and County Attorney salary at 101,433.92, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None IN RE: FIRST READINGS OF ORDINANCES 1. First reading of ordinance amending and reenacting Sections 21-150 "Definitions". 21-151 "Levy of Tax; Amount", 21-152 "Payment and Collection of Tax", 21-154 "Report of Taxes Collected': Remittance: Preservation of Records", 21-156 "Tips and Service Charges", 21-163 "Violations of Article" and 21- June 13, 2000 345 sac, the development of ValleyPointe in the Hollins Magisterial District. (Arnold Covey, Community Development Director) There was no discussion and no citizens to speak on this ordinance. Supervisor Johnson moved to approve the first reading and set the second reading for June 27, 2000. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None 3. First reading of ordinance extending the current franchise aareement with Adelphia (Salem) Cable for ninety days. Joseph Obenshain, Senior Assistant County Attorneyl Mr. Obenshain reported that this ordinance will extend the current franchise agreement with Adelphia for 90 days from July 1, 2000 so that the Cable Television Committee can continue to negotiate with Adelphia. The franchise agreements were to expire originally on October 4, 1999 and were extended several times until July 1, 2000. Mr. Obenshain advised he believes this will be the last extension. Supervisor Church moved to approve the first reading and set the second reading for June 27, 2000. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None G. SECOND READING OF ORDINANCES June 13, 2000 347 Revenues: ' General Fund: General Government Comprehensive Services E-911 Maintenance Law Library Recreation Fee Class Internal Services " County Garage Total General Fund Debt Service Fund Capital Projects Fund Internal Service Fund -Risk Management Water Fund Beginning Balance Sewer Fund Beginning Balance School Funds: Operating Cafeteria Capital Crrant Textbook Total School Fund Total All Funds $ 112,151,025 1,817,115 800,000 41,975 983,248 2,218,629 1,262,126 $ 119,274,118 $ 11,253,882 $ 4,046,925 $ 899,070 $ 11,852,589 3,142,680 14,995,269 $ 7, 942, 507 4,273,335 12,215, 842 $ 95,277,499 3,600,000 549,215 2,967,972 852,360 $ 103,247,046 $ 265,932,152 June 13. 2000 Public Safety Police Fire and Rescue Total Public Safety Community Services General Services_ Solid Waste Community Development Building Maintenance Total Community Services g 6,451,928 4,999,972 $ 11,451,900 ~ 210,102 3,780,064 2,965,757 1,496,631 $ 8,452,554 Human Services $ 1,461,480 Grounds Maintenance 1,534,999 parks and Recreation 450,484 Public Health 4,778,732 Social5ervices Towism Contributions-Human Service, Cultural, 397,403 1,945,119 Library 87,844 VPI Extension 206,579 Elections $ 10,862,640 Total Human Services Non-Departmental ~ 1,615,664 Employee Benefits 620,000 Miscellaneous 1,951,137 Internal Service Charges $ 4,186,801 Total Non-Departmental June 13, 2000 Debt Service Fund $ 11,253,882 Capital Projects Fund $ 4 046 925 Internal Services Fund -Risk Management $ 899,070 Water Fund $ 12,371,556 Unappropriated Balance 2 623 713 14,995,269 Sewer Fund $ 9,908,053 Unappropriated Balance 2 307 789 12,215, 842 School Funds: Operating $ .95,277,499 Cafeteria 3, 600, 000 Capital 549,215 Grant 2,967,972 Text Book 852,360 Total School Funds $ 103,247,046 Total All Funds $ 265,932,152 In addition to the above revenues and expenditures, the following beginning balance will be appropriated to the Unappropriated Balance of the respective fund: General Fund $ 7,400,000 Capital Fund 320 000 Future School Capital Fund 7 380000 June 13, 2000 353 m rn m P .~ r v r e~~ w ~' uS h ~ m m m 'ea ~ ~ m o ~ ~ ~ "ad, ~ ~ r .A- ~ .A. r r ~ ~ r N N N N N N N N N N N N ry ry N N m m am l° O q m t0 tp to tp Ep pp N N N N N N N N N N N N N N 7 w m m u e ~ ' C O 6rj U O b C m = Z m 0 ~ 3 ~ °- o rn ~ 5 Z o a p N ~ I ~ a Qo~ ° ° $ ~ a V N ~ LL ~ '$ _ ~>'U m LL 1 ~ ~ ~ ~ ~ ,~ V a m a t a 'o y m y m ~ b C m t m 4 a ° v 17 f~ Y Y P P 4 R Q Y Q NY P ryV P Q Q ~ ~ V ~ {C ~ f0 tm 10 l~D_ 10 N N N N N N N N N N N N N N N N N N N N N N N N H N N N N N pNp Y Q Q A f~ f~ I~ A A A N A 1+ I~ 1~ Q P P Q < P P T < P O P Q Q N H ~ ~ r ~ r r r r r r r r r ~ 111 m 0 ' ' A ' r r gym-. 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U' F- ~ ~ ~ to m m a a a ~ r N um U Q l9 C w m C O ~ ~ ao`. c ~ o a c m m m ~ H ~ m m > > Y Y o a c c ~ ~ ~ ~ ~ r o ~ a a f ~ 363 June 13, 2000 365 NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 4% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $12,658.97 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 2000. On motion of Supervisor Johnson to adopt the ordinance increasing salaries by 4% to $12,658.97, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None IN RE: PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second readingof ordinance authorizing the granting ofi an easement to James Leslie Duaaer and Melvie Harkleroad Dugger in connection with their use of a portion of County Tank Lot No. 3 located at 5417 Scout Circle Route 1240) in Cherokee Hills, Catawba Magisterial District. (Paul Mahoney, County Attorne 0-061300-8 There was no discussion and no citizens to speak on this ordinance. Supervisor Church moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None ORDINANCE 061300-8 AUTHORIZING THE GRANTING OF AN EASEMENT TO JAMES LESLIE DUGGER AND MELVIE HARKLEROAD DUGGER IN CONNECTION WITH THEIR USE OF A PORTION OF COUNTY TANK LOT NO. 3 LOCATED AT 5417 SCOUT CIRCLE (ROUTE 1240) IN CHEROKEE HILLS June 13, 2000 367 RESOLUTION 061300-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE 1T RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for June 13, 2000, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 1. Confirmation of Committee appointments to the Board of Zoning Appeals, the Parks and Recreation Advisory Commission, the Roanoke Valley-Allegheny Regional Commission and the Roanoke Valley Resource Authority. 2. Resolution establishing the Court-Community Corrections Alcohol Safety Action Program Policy Board and appointment of a representative from Roanoke County. 3. Designation of voting delegate to the National Association of Counties Conference, July 14 - 18, 2000. 4. Request to approve the recommendations of the United Way Committee concerning budget allocations to the human service agencies for fiscal year 2000-2001. 5. Acceptance of South Concourse Drive into the Virginia Department of Transportation Secondary System. 6. Acceptance of Forest Acre Court into the Virginia Department of Transportation Secondary System. 7. Donation of a 20' drainage easement across Lot 2, Forest Acres, Phase II (Tax Map No. 25.01-3-2) by Ben H. Owens, Trustee, and Mary D. Owens, Trustee, for the Owens Trust. 8. Request from School Administration to accept and appropriate $21,000 to Special Education Experience Conference. 9. Request from School Administration to accept and appropriate $1,460 ISAEP Grant to purchase computer hardware. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. June 13, 2000 369 1. That one member of the policy board shall be appointed by the governing body of each participating jurisdiction, and the remaining members of the policy board shall be selected by those appointees in accordance with law and regulations. 2. That this Board hereby appoints Chief Ray Lavinder, Roanoke County Police Department, to the policy board fora period of two years, commencing July 1, 2000. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 061300-9.e REQUESTING ACCEPTANCE OF SOUTH CONCOURSE DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportafiion, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: Absent: None RESOLUTION 061300-9.f REQUESTING ACCEPTANCE OF FOREST ACRE COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM June 13, 2000 371 IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Church: He announced that Valleyfest was held on June 9 and 10 at Green Hill Park and was a huge success. He thanked Eddie Ford, Parks and Recreation, other staff, and the sponsors of the event. Supervisor McNamara: (1) He asked that Mr Hodge and staff revisit the ordinance the does not allow side yard parking of boats. Supervisor Johnson advised that there should be a community standard on this issue. Mr. Mahoney recommended that the Planning Commission review the issue first. Supervisor McNamara requested that Mr. Hodge bring back a proposed schedule for considering this issue. (2) He announced that the Board members, School Board and staffs met to review the recommendations of the committees formed after the Allah Retreat. He advised that the Teacher Effectiveness Committee came up with some innovative ideas to reduce classroom size. (3) He advised that he met with School Board members Canada and Stovall and Superintendent Weber concerning redistricting and advised that the public hearing for comment will be held on June 20, 2000 at 7 p.m. at Cave Spring High School. (4) He pointed out that in two years, there will not be overcrowded conditions at Cave Spring High School and the County will have two good middle schools. (5) He reported that he had lunch with Roanoke City's mayor-elect Ralph Smith and he is looking forward to working with him. IN RE: SENIOR CITIZENS HALL OF FAME AWARDS AND RECEPTION Chairman McNamara presented awards to Dr. George K. Bowers, who was not present, for his work with Good Samaritan Hospice; Dr. Douglas E. Pierce, for volunteering at the Free Clinic; Herman R. Anneveldt, as a tutor for men in the drug and alcohol recovery program at the Rescue Mission; Ray E. Straub, for his volunteer work A ~ ~ , June 13, 2000 373 2001. The rights of way will be acquired beginning in the spring of 2002 and the project will be advertised to contractors in the spring of 2005. The total project is estimated to cost $19 million. County Planner Terry Harrington advised that staff will start this summer to look at the corridor for landscaping, parking, signage and redevelopment similar to the Williamson Road corridor project. 2. Work Session to discuss off-road greenway priorities {Janet Scheid, Senior Planner) The Work Session was held from 6:20 p.m. to 6:40 p.m. and was presented by Don Witt a member of the Greenway Commission and Liz Belcher, Greenway Coordinator. Ms. Belcher presented a list of the County off-road greenway priorities as follows: (1) Wolf Creek Greenway; (2) the Roanoke River Greenway, East and West; (3) Carvin Creek/Tinker Creek Greenway; (4) Glade Creek Greenway; and (5) Mudlick Creek Greenway. She explained that they evaluated each greenway and conducted field surveys and the list was narrowed down to these five projects. She updated the Board on each of the greenway projects, and presented information on the schedule, project funding and a list of grants, donations and funding for the greenways. Mr. Hodge advised that the County needs to find some funding options. Ms. Belcher advised that Roanoke City is using bond money. Mr. Witt reported that the Greenway Commission will be coming to the Board for matching funds for TEA21 and other grants in the future. 3. Work Session on Economic Development Strategies ~Imer Hodge County Administrator ~ ~ ~ June 13, 2000 375 AYES:Supervisors Johnson, Church, Nickens, McNamara NAYS:None ABSENT: Supervisor Minnix RESOLUTION 061300-10 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Certification Resolution; and carried by the following recorded vote: AYES:Supervisors Johnson, Church, Nickens, McNamara NAYS:None ABSENT: Supervisor Minnix IN RE: ADJOURNMENT At 7:10 p.m. Chairman McNamara adjourned the meeting. T ~ H A-072500-8.a ACTION N0. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2000 AGENDA ITEM: Request to Appropriate Funds to the National D-Day Memorial Foundation. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: During budget development for FY96-97, the Board of Supervisors approved a contribution to the National D-Day Memorial Foundation of $10,000. This funding has been continued in the County's annual budget each year through FY99-00, for a total contribution of $40,000. The 2000 General Assembly increased funding to the National D-Day Memorial Foundation from $250,000 to $4,225,000 for FY00-01. Given this increase in state funding, the Board of Supervisors did not appropriate the $10,000 to the Foundation, electing to reallocate the funds to organizations that received a reduction in state funding from FY99-00 to FY00-01. This reallocation was adopted and included in the Appropriation Ordinance. After further discussion on this topic at the June 27, 2000 meeting, the Board reached consensus that the County had made a commitment to the Foundation to fund $10,000 per year for 5 years. A contribution in FY00-01 would represent the 5th year. STAFF RECOMMENDATION: Staff recommends appropriating $10,000 out of Board Contingency to the National D-Day Memorial Foundation for FY00-01. Respectfully submitted, ~ ~ W. Brent Roberts n Budget Director Approved by, ~~~~ Elmer C. Hodge County Administrator .' . ~- ~. ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Church _ x _ Denied () Johnson _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File W. Brent Robertson, Director, Budget Diane D. Hyatt, Chief Financial Officer ..J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER HELD ON JULY 25,2000 RESOLUTION 072500-8.b APPROVING THE APPROPRIATION OF AND PRIORITIZING THE EXPENDITURE OF FUNDS FOR FY 1998-99 and FY 1999-2000 FROM THE VIRGINIA JUVENILE COMMUNITY CRIME CONTROL ACT WHEREAS, the County of Roanoke has been advised that it will receive monies from the Virginia Juvenile Community Crime Control Act in the amount of $511,617 each for FY 1998-99 and FY 1999-2000, and WHEREAS, these monies must be used to fund services for the target populations identified in the Act which include CHINS (Children in need of services), CHINSUP (Children in need of Supervision), Delinquent, Diverted, and First Offender children, and WHEREAS, the County staff has coordinated with the Director of the Court Service Unit and the Judges of the Juvenile and Domestic Relations Court to determine the services necessary to address the needs of the children appearing before the Court and before the intake officers, and WHEREAS, the services of Intensive Probation, Community Services programs, Probation Aide Services, and the purchase of services for Outreach Detention, Crisis Intervention, and group residential care have been identified as the highest priority needs for the targeted population of Roanoke County appearing before the court and the intake officers, and WHEREAS, the County recognizes the requirementto provide the local Maintenance of Effort (MOE) monies in the amount of $24,644 for each of the two fiscal years to match said grant, and WHEREAS, the County has previously adopted resolution 032498-2 on March 24, 1998 authorizing the appropriation of $490,374 of grant monies for each of the two fiscal years. NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County that the VJCCCA grant monies are hereby accepted in the revised amount of $511,617 each year for FY 1998-99 and FY 1999-2000 and are hereby appropriated for the above referenced programs. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: i i J AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: jt°~, Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File John M. Chambliss, Jr., Assistant County Administrator Diane D. Hyatt, Chief Financial Officer Michael Lazzuri, Court Services Lesa Ward, Finance Department of Juvenile Justice 2 d~ ACTION NO. ITEM NUMBER +„~ '"`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2000 AGENDA ITEM: Request to Accept and Appropriate Monies from the Virginia Juvenile Community Crime Control Act and to Adopt the Resolution Prioritizing the Expenditure of the Grant Proceeds COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On March 24, 1998, the Board of Supervisors adopted resolution 032498-2 approving the appropriation of and prioritizing the expenditure of funds for FY 1998-99 and FY 1999-2000 from the Virginia Juvenile Community Crime Control Act (VJCCCA) At that time, the projected grant award was $490,374 for each fiscal year with a local maintenance of effort (cash match) of $24,644 per year. The final award of the grant is in the amount of $511,617 per fiscal year with the same cash match ($24,644 per year). The request today is to adopt the attached resolution as authorization to accept the revised amounts of the grant for the same purposes as the original grant. The proposed expenditures were for the categories of Intensive Probation, Community Service programs, Probation Aide services and the purchase of services for Outreach Detention, Crisis Intervention, and group residential care. Any unspent monies from these programs must be returned to the state at the conclusion of the second fiscal year. FISCAL IMPACT: The state grant monies have been received and this resolution authorizes the acceptance of the grant, the appropriation of the monies, and the expenditure of funds in the categories approved by the State as designated above. No new local dollars are required. RECOMMENDATION: Staff recommends adopting the attached resolution which will accept the grant monies from the Virginia Juvenile Community Crime Control Act for FY 1998-99 and like amounts for FY 1999-2000. The administration of the monies will be through the Court Service Unit and the Community Policy and Management Team (CPMT)of the County. °~ .. ~~ \.~.. y.,,,.. f t Respectfully submitted, ~~~ ohn M. Chamblis Jr. Assistant County Administrator ACTION Approved ( ) Motion by: Denied ( ) Received ( ) Referred ( ) To cc Diane Hyatt Mike Lazzuri Lisa Ward Approv d by, Elmer C. Hodge County Administrator VOTE No Yes Church Johnson McNamara Minnix Nickens Abs 2 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER HELD ON JULY 25,2000 RESOLUTION APPROVING THE APPROPRIATION OF AND PRIORITIZING THE EXPENDITURE OF FUNDS FOR FY 1998-99 and FY 1999-2000 FROM THE VIRGINIA JUVENILE COMMUNITY CRIME CONTROL ACT WHEREAS, the County of Roanoke has been advised that it will receive monies from the Virginia Juvenile Community Crime Control Act in the amount of $511,617 each for FY 1998-99 and FY 1999-2000, and WHEREAS, these monies must be used to fund services for the target populations identified in the Act which include CHINS (Children in need of services), CHINSUP (Children in need of Supervision), Delinquent, Diverted, and First Offender children, and WHEREAS, the County staff has coordinated with the Director of the Court Service Unit and the Judges of the Juvenile and Domestic Relations Court to determine the services necessary to address the needs of the children appearing before the Court and before the intake officers, and WHEREAS, the services of Intensive Probation, Community Services programs, Probation Aide Services, and the purchase of services for Outreach Detention, Crisis Intervention, and group residential care have been identified as the highest priority needs for the targeted population of Roanoke County appearing before the court and the intake officers, and WHEREAS, the County recognizes the requirement to provide the local Maintenance of Effort (MOE) monies in the amount of $24,644 for each of the two fiscal years to match said grant, and WHEREAS, the County has previously adopted resolution 032498-2 on March 24, 1998 authorizing the appropriation of $490,374 of grant monies for each of the two fiscal years. NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County that the VJCCCA grant monies are hereby accepted in the revised amount of $511,617 each year for FY 1998-99 and FY 1999-2000 and are hereby appropriated for the above referenced programs. t ACTION NO. ITEM NO. ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2000 AGENDA ITEM: Request for Joint Worksession with the Roanoke County Planning Commission to discuss recommended revisions to the future land use map and design guidelines for development/redevelopment proposals within the Colonial Avenue Corridor. COUNTY ADMINISTRATOR'S COMMENTS: ~ ,,~~y~.~ BACKGROUND: At the request of the Board of Supervisors in early 1999, staff began a comprehensive study of the Colonial Avenue Corridor encompassing some 1,098 acres and 983 land parcels. An extensive citizens' survey was distributed to over 900 property owners, nearly 200 of whom responded providing valuable input on current conditions and the future of the Colonial Avenue area. Additionally, a community meeting held in August 1999 was attended by 116 corridor property owners. Detailed analyses of existing land use and zoning, property valuation and housing, public water and sewer, drainage, transportation and community participation were compiled into the Draft Colonial Avenue Corridor Study completed in December 1999. At that time, the Planning Commission directed staff to develop a range of special corridor design guidelines under a mixed use concept of existing residential and well-designed, carefully located commercial projects recognizing neighborhood sensitivity. On July 5, 2000 the Planning Commission reviewed guidelines recommending preservation of the overall residential character of the corridor through appropriate site layout (especially parking and street access), architectural treatment, landscaping, lighting, and signage relative to all development or redevelopment proposals. The Commission also reviewed proposed revisions to the future land use map appearing in the draft 1999 study and approved an amended map including additional Transition designated frontage properties along the north side of Colonial Avenue. Access management options were also explored regarding potential VDOT widening of the segment of Colonial Avenue between VA 419 and Ogden Road (not expected to occur before 2006). r .y ~- i 2 STAFF RECOMMENDATION: Staff recommends as follows: Schedule a joint worksession with the Planning Commission on August 8, 2000 to review the study results and to consider the Commission's recommendation to amend the 1998 Community Plan to include a revised future land use map and design guidelines for development/redevelopment within the Colonial Avenue corridor. Respectfully submitted, Timothy Beard, a er Department of Community Development Approved, Elmer C. Hodge County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Church Johnson McNamara Minnix Nickens Vote No Yes Abs GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Unaudited Beginning Balance at July 1, 1999 $7,269,259 6.11%I Balance at July 25, 2000 $7,269,259 6.11%~ Changes below this line are for information and planning purposes only. Balance from above $7,269,259 $7,269,259 6.11%I Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2000 - 2001 General Fund Revenues $118,982,797 6.25% of General Fund Revenues $7,436,425 Respectfully Submitted, Approved By, ~ ~~ Diane D. Hyatt Chief Financial Officer Elmer C. Hodge County Administrator / Y" of General Fund Revenues M:\Finance\Common\Board-Reports\MonthlyReports\GENOO.xIs 07/20/2000 CAPITAL FUND UNAPPROPRIATED BALANCE ~_~ COUNTY OF ROANOKE, VIRGII~TIA Amount Balance from June 27, 2000 Board meeting $279,722.09 Balance at July 25, 2000 $279,722.09 Respectfully Submitted, x~.~-~ ~ Diane D. Hyatt Chief Financial Officer Approved By, e~~- ~ Elmer C. Hodge County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\CAPOO.xIs 07/20/2000 RESERVE FOR BOARD CONTINGENCY ' " ~--'` COUNTY OF ROANOKE, VIRGINIA Amount From 2000-2001 Original Budget $100,000.00 Balance at July 25, 2000 $100,000.00 Respectfully Submitted, ~~, ~ Diane D. Hyatt Chief Financial Officer Approved By, ~ f~-~ Elmer C. Hodge County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\BOARDOO.xIs 07/20/2000 FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA ~y Amount j Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY1997-1998 Original budget appropriation June 23, 1998 Savings from 1997-98 debt fund FY1998-1999 Original budget appropriation FY1999-2000 Original budget appropriation Less increase in debt service November 9, 1999 Savings from 1998-99 debt fund FY2000-2001 Original budget appropriation Less increase in debt service Balance at July 25, 2000 Respectfully Submitted, ~~~~ ~' x 0 Diane D. Hyatt Chief Financial Officer Approved By, ~ ~~ Elmer C. Hodge County Administrator $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 780,145.00 495,363.00 198,421.00 $7,578,744.00 2,000,000 (1,219,855) 2,000,000 (1,801,579) M:\Finance\Common\Board-Reports\MonthlyReports\SCHOOLOO.xIs 07/20/2000 ~. ACTION N0. ITEM NUMBER `~"" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2000. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of June 30, 2000. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: BANK OF AMERICA 984,591.67 BRANCH BANKING &TRUST 1,964,313.89 WHEAT 1ST UNION 970,572.78 3,919,478.34 CERTIFICATE OF DEPOSITS: FIRST AMERICAN 100,000.00 SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 200,000.00 COMMERICAL PAPER: BANK OF AMERICA 3,059,362.89 BRANCH BANKING &TRUST 987,081.94 PAINE-WEBBER 4,932,163.05 SUNTRUST 5,053,891.06 WACHOVIA 5,917,741.95 WHEAT 1ST UNION 3, 944, 733.05 23, 894, 973.94 LOCAL GOVT INVESTMENT POOL: GENERAL FUND 7,996,427.39 RESOURCE AUTHORITY 1,912,501.89 9,908,929.28 MONEY MARKET: CRESTAR (SUNTRUST) 6,132,901.83 FIRST UNION 2,093,938.99 PAINE-WEBBER 6,678,057.16 14,904,897.98 CASH INVESTMENTS: CRESTAR (SUNTRUST) 15,067,519.24 LB&T 3,253,370.28 MENTOR (GEN. OPER) 5,444,850.52 MENTOR (RES. AUTH.) 5,798,671.85 WACHOVIA 2,383,098.48 31,947,510.37 GOVERNMENT: BRANCH BANKING &TRUST TOTAL 984, 500.00 984, 500.00 85,760,289.91 Pg. 1 of 2 ACTION NO. f ' ~~ ,. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2000. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of June 30, 2000. COUNTY ADMINISTRATOR'S COMMENTS: STAFF RECOMMENDATION: Respectfully Subm#ted b ~. Alfred C. Anderson County Treasurer ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To () Approved by: Elmer C. Hodge County Administrator Church Johnson McNamara Minnix Nickens VOTE No Yes Abs ~~~ Pg. 2 of 2 V "` o 0 0 N ~ ~ _ _ ~ ~O l~ M N O a\ D, a, N (~ N o0 O ~ ~t a1 D, 00 [~ ~O M O ,--i o0 0o M ~ ^~ a\ a1 O ~ ~ O -~ ~ y W y O a+ ~O oo N a1 [~ O~ ~--~ ~O N ~ 1~ a, ~ O O ~ ~ O •-• ~ a1 ~ oo O oo a, ~ .--~ ~ O ~--~ o0 00 ~O l~ N O --~ _ ~ A 7 0 ~ ~ ~ O~ vl N O N ~ O D\ ~ l~ d' ~O o0 00 [~ ~O oo N oo v~ ~n D, M N ~ N N ~ N O ~ ~ ~ O [~ ~ oo [~ 00 l~ 00 00 00 00 0o O~ l~ M v'i ~ O~ ~n ~O N l~ ~ o0 a, ~ ~ o0 00 ~ 00 0o D, O 00 ~O ~ Y ,~ O ~ ~ .~ ~. o ~a ~~ l~ I~ ,--. 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O o ~~U~ ~ W o ~.~ o E (~ N M R ~ [~ 00 0 0 0 0 0 0 0 "~ ry 00 00 00 00 00 00 00 0 0 0 0 0 0 0 C O R O H b C CE L /`P" d o~ aonNO~,~ ~, z ,7 v a 1838 C~n~tx~t~ n~ ~ v~t~a~ BOARD OF ELECTIONS D. DIANE ST.JOHN GENERAL REGISTRAR ELECTORAL BOARD WARREN B. CAMPBELL CHAIRMAN ELIZABETH STOKES VICE CHAIRMAN RONKEITH ADKINS SECRETARY July 13, 2000 Mr. Elmer Hodge, Administrator County of Roanoke PO Box 29800 Roanoke, VA 24018-0789 Dear Mr. Hodge: I am pleased to inform you that Roanoke County has been totally reimbursed by the state in the amount of $16,053.00 for the cost incurred in the February 29, 2000 Republican Presidential Primary Election. The State Board of Elections submitted a request, which was approved for special legislative funding since this election was not called for by the candidates and was an unexpected expenditure for the localities in the Commonwealth. Sincerely, ~~ D. Diane St.John General Registrar ~~, P.O. BOX 20884 ROANOKE, VIRGINIA 24018-0089 (540) 772-7500 FAX: (540) 772-21 15 f . '` ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2000 AGENDA ITEM: Report of Claims Activity for the Self-Insurance Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In accordance with the Self-Insurance Program, Ordinance #61494-4, Section 2-86.C, attached is the Fiscal Year to Date claims activity and status report including the Fourth Quarter which ended June 30, 2000. FISCAL IMPACT: STAFF RECOMMENDATION: Respectfully s fitted, Approved by, -%~'^'"~ Robert C. Jernigan Elmer C. 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C *'in ~ NO ~ ~ -~ ~ N~ (n t!) N . U2 yam UN } N ULD NN fnN N V (nlA O(O Um N~ fnlA .*_' m UG: N > >m 1~ > >m O {- H Z W 0 ~ F- N m p ~ ~ p ~ ~ p ~ p ~ p ~ F- ~ O) - c O Q~ Q ~ ~ N O O O O ~ O ~ ~- Up O ~ t in in ~ u~ in in m m Q ~ O O O O O O O O O O O O ~- LO N LO c- O Q ~ ~ N N m r m ~ m r m r m - ~ ~ g Z U o ~ O ~ O ~ O ~ O ~ O ~ O ~ O ~ O ~ . O ~ r o ~ °' rn rn rn rn rn rn rn rn rn rn rn rn m o_ y "` { ~. ACTION # ITEM NUMBER ~ V "' ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2000 AGENDA ITEM: Accounts Paid - June2000 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Payments to Vendors: $7,204,493.37 Payroll 6/9/00 $523,496.37 $185,700.28 709,196.65 Payroll 6/23/00 543,168.78 194,228.74 737,397.52 Manual Checks 1,603.29 1,603.29 Voids (2,223.60) (2,223.60) $8,650,467.23 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: Diane D. Hyatt Director of Finance ~- N~1~ Approved Denied () Church Received () Johnson Referred () McNamara To ~ Minnix Nickens No Yes Abs AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2000 RESOLUTION 072500-9 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: `fiC.ct•c.~- J~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Closed Session File ~~ M1 s ~ . C~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2000 ORDINANCE 072500-10 GRANTING A SPECIAL USE PERMIT TO EVANGEL FOURSQUARE TRUSTEES TO CONSTRUCT A FACILITY FOR RELIGIOUS ASSEMBLY AND A DAY CARE CENTER TO BE LOCATED ON INDIAN GRAVE ROAD (TAX MAP NO. 98.02-2-16), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Evangel Foursquare Trustees have filed a petition for a special use permit to construct a facility for religious assembly and a day care center to be located on Indian Grave Road (Tax Map No. 98.02-2-16) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on June 6, 2000; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on May 23, 2000; the second reading and public hearing on this matter was held on June 27, 2000, and continued to July 25, 2000 NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Evangel Foursquare Trustees to construct a facility for religious assembly and a day care center to be located on Indian Grave Road (Tax Map No. 98.02-2-16) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (a) The site shall be developed insubstantial conformity with the concept plan prepared by LMW Engineering & Surveying, dated April 28, 2000., with the exce tion that access to the site ma be rovided from the lower oint of access to Indian Grave Road. If final engineering of the site requires extra grading beyond the immediate area for the church, it shall be necessary for the applicant to reapply for a special use permit. (b) The buildings shall be constructed in substantial conformity with the building elevations prepared by Pierson Engineering & Surveying, dated October 20, 1999. (c) The exterior of the buildings and equipment shall be constructed with non-reflective materials and brown and gray colors to reduce the visibility potential from the Parkway and surrounding views. (d) As the site is graded and/or developed, no trees on the site may be removed except for the trees in the immediate path of the driveway to the site from Indian Grave Road, the area for the storm water management facility, the area for the church facilities, day care facilities and parking, playground area and area for the septic drain fields, as shown on the concept plan prepared by LMW Engineering & Surveying dated April 28, 2000. (e) The church shall undertake all transportation and road improvements alon Indian Grave Road between Route 220 and the entrance to the church ~ee~ee} as recommended by VDOT and deemed necessary to insure that adequate and safe access to the site is provided. These road improvements shall include a desi n s eed of 30 m h a minimum avement width of 22 feet with 4 foot wide shoulders and 4 foot wide draina e ditches to the center of the ditch. The im roved 2 r road shall have a maximum horizontal curve of 22 de rees and a maximum vertical rade of 14 ercent . A traffic signal shall be installed at the intersection of Route 220 and Indian Grave Road. The church shall be re uired to extend ublic water and sewer to the site and the location of these utilities shall enerall be located within the ri ht-of-wa of Indian Grave Road. The church shall be authorized for cost reimbursements in accordance with the off-site and oversized utili,__ tX.facilities ~olic~r contained in sections 18-168 D 3 and 4_~„and 22-82 B 1 c and d of the Roanoke Count Code. ~#j(,g~ No access shall be permitted from Franklin Road to the property. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Nickens, McNamara NAYS: Supervisor Church A COPY TESTE: -ric-°~a- ~d . C~,u~..~- Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 ~'- I Roanoke County Department of Community Development Memorandum TO: Board of Supervisors FROM: Terrance L. Harrington, AICP ' / ' ~'~ DATE: July 18, 2000 RE: Special Use Permit Request of Evangel Foursquare Church; Church and Day Care Facility; Indian Grave Road On June 27, 2000 the Board continued the public hearing on this request until July 25th and requested that the staff work with VDOT and the Church to ascertain the types of road improvements that would be necessary and desirable to accommodate additional traffic from the proposed church and day care center. The staff also evaluated a public utility design that could best serve the proposed uses and the surrounding properties along Indian Grave Road. VDOT requested and received traffic demand information from the church. VDOT used this information to specify a desirable design for an improved Indian Grave Road based upon the expected traffic to be generated. VDOT has recommended a design with the following characteristics: * A design speed of 30mph * A maximum horizontal curve of 22 degrees. * A maximum vertical grade of 14 percent * A pavement width of 22 feet. * A shoulder width of 4 feet and a 4 foot ditch to the ditch centerline. Approximately .4 miles of road improvements would be necessary from Route 220 to the proposed lower entrance of the church. VDOT estimates that the above specified improvements ' ~~ would cost between $300,000 and $500,000. This estimated cost does not include any required utility relocation, engineering design fees, or necessary right-of-way acquisition. This estimate also does not include a traffic signal at Indian Grave Road. The estimated cost of this signal would be approximately $150,000. These road improvements are necessary for adequate and safe traffic flow to and from the church and day care. They will however, also improve access to Clearbrook School, Clearbrook Park, and the Clearbrook Fire Station. Although the church has the option of installing private water and sewer laterals from Route 220 to the proposed buildings, the installation of public utilities along Indian Grave Road would be a more appropriate design to serve the church and surrounding properties currently served by private well and septic. Under this option the Church would be eligible for partial cost reimbursement under the County's existing off-site public utility policies. Staff met with representatives of the church in early July to present and discuss these options. At this meeting Reverend Wright expressed an unwillingness to pay any costs associated with road improvements. He also indicated it would be less expensive for the church to install private laterals for necessary utilities. Special Use Permits allow the Board to attach conditions pertaining to the use and development of the requested use. The SUP ordinance in your packet has been modified to include the Planning Commission's recommended conditions, and additional conditions pertaining to road and utility improvements. This ordinance specifies that the above referenced road and utility improvements would be required conditions of the approval of the SUP for the church and day care. ~~ -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2000 ORDINANCE GRANTING A SPECIAL USE PERMIT TO EVANGEL FOURSQUARE TRUSTEES TO CONSTRUCT A FACILITY FOR RELIGIOUS ASSEMBLY AND A DAY CARE CENTER TO BE LOCATED ON INDIAN GRAVE ROAD (TAX MAP NO. 98.02-2-16), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Evangel Foursquare Trustees have filed a petition for a special use permit to construct a facility for religious assembly and a day care center to be located on Indian Grave Road (Tax Map No. 98.02-2-16) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on June 6, 2000; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on May 23, 2000; the second reading and public hearing on this matter was held on June 27, 2000, and continued to July 25, 2000 NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Evangel Foursquare Trustees to construct a facility for religious assembly and a day care center to be located on Indian Grave Road (Tax Map No. 98.02-2-16) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (a) The site shall be developed in substantial conformity with the concept plan .................... .................... .................... prepared by LMW Engineering & Surveying, dated April 28, 2000., utt~'ie ................................................................................. .................................................................................. ................................................................................. ace"'s ~ I>" ~~tt>G `"v°" vad'>If final engineering of the site requires extra C:\OFFICE\WPWIN\WPDOCS\BOS\evangel foursquare.sup.wpd 1~ ~ i grading beyond the immediate area for the church, it shall be necessary for the applicant to reapply for a special use permit. (b) The buildings shall be constructed in substantial conformity with the building elevations prepared by Pierson Engineering & Surveying, dated October 20, 1999. (c) The exterior of the buildings and equipment shall be constructed with non- reflective materials and brown and gray colors to reduce the visibility potential from the Parkway and surrounding views. (d) As the site is graded and/or developed, no trees on the site may be removed except for the trees in the immediate path of the driveway to the site from Indian Grave Road, the area for the storm water management facility, the area for the church facilities, day care facilities and parking, playground area and area for the septic drain fields, as shown on the concept plan prepared by LMW Engineering & Surveying dated April 28, 2000. .............. .............. .............. (e) The church shall undertake all transportation and road improvements iii ................................................... .................................................. ................................................... pee~aifed ~S re~omended>~ :by VDOT and deemed necessary to insure that adequate and safe access to the site is provided. with .foot wide sha'u erg ~t~d .~ foot,': d~ dra'h e ditches to the oerite ;eF tfe drtch. 'Th'e rm rviied road slab ~taue a maximum horizontal' curve'. of 22 ............................................................................................................................................. ............................................................................................................................................. ............................................................................................................................................. de ree and`a maximum :vertical rad'~ of ~:~ erc'~it _ __ ~'he church slail be `re aired to extend ublrc water and sewer to'=the .slice and C:\OFFICE\WPWIN\WPDOCS\BOS\evangel foursquare.sup.wpd 2 R-I of {ndia Grave Roi~d. The churl ~hal(k~e au on~eci fQr Est reimburseme is in..~~~ordaricewit~the off='s~te grid ov~rsizec#utifii facilities: ; i~c cont~~ned ,.,,, ... ~ri.sectit~ns 8-168: D ~ arid A~..:an~ 2~~.8~ B . '3 .. c anc# d of.th~ R~~noke {#~ No access shall be permitted from Franklin Road to the property. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. C:\OFFICE\WPWIN\WPDOCS\BOS\evangel foursquare.sup.wpd 3 ~-i PETITIONER: EVANGEL FOURSQUARE CHURCH TRUSTEES CASE NUMBER: 12-5/00 Planning Commission Hearing Date: June 6, 2000 Board of Supervisors Hearing Date: June 27, 2000 A. REQUEST Petition of Evangel Foursquare Trustees for a special use permit for a religious assembly and day care center located on Indian Grave Road, Cave Spring Magisterial District. Mr. Natt represented the church. B. CITIZEN COMMENTS Michelle Berry spoke against the request with concerns of negative impacts on traffic, well and septic systems, wildlife and the possibility of Indian burial sites on the property. She also expressed a concern about the possibility of blasting to move rock on the proposed church .site and that impact on her property immediately adjoining. Clarence Simmons spoke against the request because of increased stormwater and flooding concerns, and the impact of more traffic increasing the response times for fire and rescue. Nina Hodges voiced concerns about the day care operation and the increased traffic. Randy Kingery spoke in support of the church's request. Christopher Stickrod, the church's assistant pastor, spoke in favor of the request. C. SUMMARY OF COMMISSION DISCUSSION Mr. Witt inquired about the plans for the remainder of the property. Mr. Witt had a concern about the site not being engineered for the request. There was discussion from Mr. Witt about the other allowable uses for the site and those potential traffic impacts. Mr. Thomason discussed traffic concerns with the day care operation. Mr. Ross was not as concerned about the traffic impact with this site as compared to the previous Stable Road site. Ms. Hooker had some concerns about the steep slopes. D. CONDITIONS OF SPECIAL USE PERMIT 1. The site shall be developed in substantial conformity with the concept plan prepared by LMW Engineering & Surveying, dated April 28, 2000. If final engineering of the site requires extra grading beyond the immediate area for the church, it shad be necessary for the applicant to reapply for a Special Use Permit. 2. The buildings shall be constructed in substantial conformity with the building elevations prepared by Pierson Engineering & Surveying, dated October 20, 1999. 3. The exterior of the buildings and equipment shall be constructed with non-reflective materials and brown and gray colors to reduce the visibility potential from the Parkway and surrounding views. 4. As the site is graded and/or developed, no trees on the site may be removed except for the trees in the immediate path of the driveway to the site from Indian Grave Road, the area for the stormwater management facility, the area for the church facilities, day care facilities and parking, playground area and area for the septic drainfields, as shown on the concept plan prepared by LMW Engineering & Surveying dated April 28, 2000. 5. The church shall undertake all transportation and road improvements required by VDOT and deemed necessary to insure that adequate and safe access to the site is provided. 6. No access shall be permitted from Franklin Road to the property. ~- E. COMMISSION ACTION(S) Mr. Witt made the motion to forward a favorable recommendation for the special use permit to the Board of Supervisors with the conditions. The motion carried with the following roll call vote: AYES: Thomason, Witt, Hooker, Robinson, Ross F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: ~ Concept Plan ~ Vicinity Map _ Staff Report Other Terrance Harr' gton, Se etary Roanoke C my Planning Commission ~~" r ,~ F:7r Sta{i USe OIII~ date receive' received by: application fae• IPCiBZ~ dat(~~1 'placards is<u ~C~ dare: ( 5uQ` 772-2063 FAn (5''.0 1 / /?-=108 Case Numoer: S / V COUi~~TY OF RO~.NOK~ DEPT. OF PLANNING A.NG ZONING S~Ou 3ernard Or. .. P.O. Bax 29800 Roanckz, VA 24018 I ........... ..:.....:.. .,..:.::. ;' :; Y ~ 11 t L '' F 1( F f I ~ ~P Chec!< type of application filed {chec!~ al( that applyl: ^ REZONING ~ SPECIA.L us_ ^`/A.RIANCE A.poiicant's name: Evangel Foursquare Church, Trustees Phone: 982-3094 Address: 12 Bullitttt Ave. , SE (Attn: Mr. Ken Wright) Zip Code: 2401 3 ~ oanoke, VA Owner's name: Roanoke Land & Auction Co. (Attn: Earl Frith) Phone: 745-3925 Address: 657 Huckleberry Road, NE, Floyd, VA Zip Code: 24091 Lccaticn or' property: Tax Map Number: gg .02-2-16 long east side of Indian Grave Magisterial District: Cave Spring oad 5 Yoe 131k ~ 1 %„:~,a.., Cn-af /~~% . Ccmmunity Planning Area: Clearbrook Size of parcel (sJ: Existing Zoning: AR 42 + - acres Existing Land Use: Open sq.ft. _ ~ e .. . . ~ Foy srar,' use o~~;~ g' AR Proposed Zcnin Proposed Land Usa: Church and day-care facility Use Type: I ~~ . .......... ... .. ;I Ooes the parcel meet the minimum Iet area, width, and frontage requirements of the requesed district? YE5 X NO IF NO, A. VARifi.NCE IS REQUIRED F!RST. Does the percei meet the minimum criteria for t; ~~ requesed Use Type? YES X N C IF N0, A V,4R1,4NCE IS REQUIRED PiRST. If re_onin9 request, are ccnditicns Being prorared with this request? YES NO 1 ;~s ) - :~ Variant- of Section{s; of the Roanofce Count/ Zoning Ordinar,c: in ordar tc. (s the applicaticn complete? Please chec!< if enc'esad. ARPLICA. I ION WILL NG T BE ACCE,=TE'0 IF A.~NY G~= Tr;ESE ITEMS A.RE MISSING OR WCONIPL~E. Rf5 V Rl9 W R!S V X ~ I Cansu(tatian X 8 1r2" x 1 1" concept plzn X f ~ A.poiicatian fee X ~ Application ~~~" Me*,es and bounds description X ~~~''=~ Proffars, ii' app(icabie ?~;:+ X ~ A.d~cining prop=pry owners X ~ Justification Water and sa~Ner application 1 I hereby certrly that ! an e:'ther the owner of the properry or the owner's age:nr or conrract rurcn~ser ano am acting wire the knowledge and consent or the owner. Owner's Signature: ~ ~^ ~.-~ ~~ pplicant Pv ngn,~ Fgj~,~ilare C'.hurh Tn~rteea he Planring Ca~rnissicn will Stud`/ re*cning urid special use pa~mit re:,uesu to de*.2rCtir,e the need aR~ tSuTlCailpn TDr tiSB C'~e^intJB In t°rR15 Of pU~l{C hfl~1tR, SaretY, d'nd Q2n$Cd~ weifnie. Ylen5Z -snSWer the fpl(C'riin~ uestions as thcroughiy as pcssibie. USa ddditipnmf spats iT necessary. 'Ie35a axpiain flaw thH request ~urther~ the purpcsas of the Zoning Ordinance (Sevcicn ~C-3i ss well as the iUrpdsB found at the beginning of the applicable xpning distric,~c(assiT~cat;pn in the zoning prdin:nca. This project is' a rcagious as5erably facility wi.h a day-care center to be lccatcd on a ~2 +- acre site 'for Evangel Foursqusrc Church. The site is located aiong the east side of Indian Grave Ri~ad. Tijis request is for a special use permit for the Master Plan of a iviulti-phase building grogram with an nlrimate sine of 43,000 SF with a seating capacity of X00. This facility will aid in the creation of a convenient, attractive and harmonious community and reduce overall land use density and increase the public services to the comu-~unity through child care. slaasa explain h^v~v the prcject conforms tp thz genera! guidei;r,es and peiiciea Cart;zined in the f~aari6Re Cdunr/ :ompreh2nsiv~ Plan. Raiigivus ass:,arbiy facilities and day-care centers are permitted 5y the zoning oTdinaitces by special usz permit and are generally consistent wish the comprehensive plan. Street access is available. . '(ease dasaribe the impactisl at the request or. the proper.'~r itself, the ddjcining prccarias, and the sJrraunding tree, as ~nrsli ds the impacts on public s9rvicas and iacilitie5, including water/sewer, reads, 5C'^,CG~s, ~arM1slracraation, and !ire/rescue. The proposed project will have min;mal impact on the adjoining properties with regard to fire rescue. A day-care center which will offer care for infants through age 12 with a beforeiafter school program wiIl be available to area schools. A gymnasium and outdoor recreational facilities will provide a new service to the community that will compliment the paric/recrcation services. Traffic along Indian Grave Road will increase with t17c faciiity primazily Sunday mornings and r~enings. Adequate on-site panting is proposed. Storm water runoff will be contained thrQUgh a proposed Itolding pond. TnTAL P.~72 ,- .- .~7- / A~7 ~i ~x v ` R''I ~ jl ~~, i __ ' _ ~3 ~ e.~,' i avg. li ~ "~•9 I $RA ~ I i ,u~ L ~ I I P i •, r nJ r jI `1`1~ ' 'I ~ ~ I $.~ / V it 11 a ~~ ~4 /' /, ~ ,` r~ y~y/_/ - `// I ; ~- li _ .._~.._~-^ .L ~I ~~. - . •' _ .. i '. .. .' n .. ~ ~ i ._ ~ n _ _ t ~ . ~. ~ ... •. _ „ _ _ ~... , ...... .. , ..~v... ~:. - . . ~ '~ _ _ _ - ~ _ ~~ _/' F9= ~` . / F. I' ~~ I \\ U \\~r /~ $x~3 . c ~ s s a fi 7 ~~~~'-~ ~ 1 3 ~ ~'O ~ '~ ~ ~ .rl fLENi.IETH WRIGN'~ " y rza.+o-co ~jul~.nl.JG P.C. _ ; ' o ~ { ~ 2 f ROAA~OKE COUNTY, VIRGINIA a~ °'°°,,,',,,°'^°-~*~•~^~~ ?i~ ~II ~!~'.% !II '`i y ~i ~~~ . ~, ~F~, 'JL' a; ~ ~,~~s}I `~','~I 4. ~ /~~ ~,;iFy~y ~'fztisY= III ~~j;~.,i`~ Ali ,„;aM ~_ I .---~, ~.~. - ~' ~i u; QI XI°°I ej N i 'y; T J ~~:n ~, w0.. 2 cq :a '~' a: ,. z~ Q< ai ~; ~ x~ ! !I ~' i~ ~,. ,, ~I ~~f ~~ ~~ir= ~/,: l ,~ ;~ 9pp~ J1~ a~, ,~ L' i~ •~f.. ( J~~.h iii ii 1r ~; ^I=' \`~' :~ ~~< ,~, ~~> ~' ij =: ;~i~ z y ._.. z_<-- n~ezW ..~ :;~~_ _-~ ~ ~ ~ ., ~ . STAFF REPORT PETITIONER: Evangel Foursquare Church Trustees PREPARED BY: John Murphy CASE NUMBER: 12- 06/00 DATE: June 6, 2000 PART I A. EXECUTIVE SUMMARY Evangel Foursquare Church is proposing to construct a new church facility with day care center with access from the 5400 block of Indian Grave Road. The total facility is proposed to be 43,000 square feet. This request is for a Special Use Permit for the master plan for a multi-phase religious facility and day care facility. The site is designated in the 1998 Community Plan as Development and is located in the Cave Spring Magisterial District and Clearbrook Community Planning Area. B. DESCRIPTION The Evangel Foursquare Church trustees are requesting a Special Use Permit for the construction of a new religious assembly facility and day care facility, on a 42.64 acre parcel, with a proposed access from the 5400 block of Indian Grave Road. The applicant is requesting the Special Use Permit for the master plan of a multi-phase building plan with an ultimate size of 43,000 square feet with a seating capacity of 500. The day care center plans to offer care for infants through age 12 with abefore/after school program. The site is located in the Cave Spring Magisterial District and the Clearbrook Community Planning Area. C. APPLICABLE REGULATIONS The subject property is zoned AR, Agricultural Residential, and religious facilities and day care centers are permitted in the AR zoning with a Special Use Permit. In considering a Special Use Permit, the proposed development shall conform to the County's Community Plan and other County policies including the purposes of the zoning ordinance, have a minimum adverse impact on the surrounding neighborhood in terms of traffic congestion, noise, drainage and other factors listed in Section 30-19-1 of the zoning ordinance. The Use and Design Standards for a religious assembly require any outdoor activity area which adjoins a residential use type to be landscaped with one (1) row of small evergreen trees in accordance with section 30-92 along the property line adjoining the residential use type. When night-time lighting of such areas is proposed large evergreen trees shall be required. In addition, when parking related to a religious assembly use is adjoining a residential use type, a Type C buffer yard shall be required. The Type C options are: a 15 foot buffer yard with a 6 foot screening, or a 25 foot buffer yard with small evergreen trees and one (1) row of evergreen shrubs. .~ ~ .,.. The Use and Design Standards for a day care facility require compliance with the Minimum Standards for Day Care Centers established by the Virginia Department of Social Services. F Approval for well and septic systems shall be required from the Roanoke County Health Department. A commercial entrance permit shall be required from VDOT. Additional trip generation information will be required by VDOT during site plan review. Site plan review will be required from Roanoke County to insure compliance with all County .standards including storm-water management. Sealed building plans shall be reviewed by the Building Commissioner and Planning staff PART II A. ANALYSIS OF EXISTING CONDITIONS i~- ~ Location -The 42.64 acre site is located with frontage on the west side of southbound Franklin Road (Rt. 220), immediately south of Mane Attractions Hair and Tanning Salon. Access is shown on the concept plan from the 5400 block of Indian Grave Road (state route 675), in the Clearbrook Community Planning Area and Cave Spring Magisterial District. To~o~raphy/Ve~etation-The proposed site is heavily wooded with mature evergreen and deciduous trees. Currently the highest elevation of the site is 150' at the southeast comer. The Franklin Road (Rt. 220) elevation, is the lowest point at approximately 1120'. The concept plan shows the proposed church and related facilities to be centered at approximately 1450'. These elevations are based on an engineer's concept plan submitted with the application and these elevations are prior to grading for the site development. Surrounding`Neishborhood -The church site is located with access shown on Indian Grave Road. This area is composed of single family homes in the immediate area of the proposed entrance to the church and day care facilities. Indian Grave Road at the intersection with Franklin Road has medical offices, a County park, the Clearbrook Elementary School and the Clearbrook Public Safety Building. The property fronts on Franklin Road immediately south of the Mane Attractions Hair and Tanning Salon. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The building elevations provided by the applicant show aone-story facility, with one section of the sanctuary having a roof peak 38 feet from grade. The youth building shows a 24-foot high roof peak. Building drawings presented at the community meeting at the Clearbrook Civic League showed a contemporary design with a stone and frame facade. The site is readily visible from the Blue Ridge Parkway north of the Franklin Road overpass and from the Roanoke Mountain Overlook Loop. The site has not been engineered and could change based upon the grading needs. Access -Only one (1) access point for the proposed uses is shown on the concept plan from Indian Grave Road. No access is shown or proposed from Franklin Road. The speed limit on Indian Grave Road, a 16-foot wide state maintained road, is posted at 25 mph, and the traffic ~• count is 800 VPD. VDOT has concerns about the sight distance at the proposed entrance and if Indian Grave Road has sufficient capacity to accommodate additional traffic generated from the day care facility. Franklin Road at the intersection with Indian Grave Road has a 24,000 VPD traffic count. Additional traffic generation information will be required by VDOT during site plan review. VDOT has indicated that should access be proposed from Franklin Road they would have a significant concern. Currently the topography and FEMA studied stream limit the possibility of access from Franklin Road. Traffic Circulation /Impact -The concept plan show parking on three sides of the site. One access is shown to the site from Indian Grave Road, with a "loop" turn around at the main entrance to the buildings. The parking areas have a through driveway across the rear of the buildings. Traffic will increase along Indian Grave Road with the religious assembly use primarily on Sundays and for evening services. The day care use will increase traffic on weekday mornings and evenings. Fire & Rescue/Utilities -Fire and Rescue services will continue as presently served. Currently public water and sewer are not immediately available to the site. The closest County utilities currently exist at Franklin Road. The need for corulection will depend on Health Department and Utility Department standards. Community Meeting - A community meeting was held at the Clearbrook Civic League Building on the evening of May 30, 2000. Approximately 40 citizens attended the meeting. Rev. Kenneth Wright presented an overview of the church's development plans and responded to questions from the citizens. County planning staff was available to answer questions related to planning procedures and site development standards. There were several concerns raised by the neighborhood citizens including additional traffic and the possibility of the need for road improvements, the operation of the day care center, the number of members of the church and what percentage of the church members live within the Clearbrook community. Reverend Wright indicated that approximately SO% of the church's congregation lives in the Clearbrook area. Reverend Wright indicated that the church has Sunday morning and evening services as well as a Wednesday evening service. He responded from a concern from a citizen, when asked if the church will share in the cost of a traffic signal at Indian grave Road and Franklin Reverend Wright indicated that if necessary, the church would. The hours of the day care were indicated to be from Gam until 6pm. C. CONFORIVLANCE WITH COUNTY COMPREHENSIVE PLAN The subject property has two Future Land Use designations. The site's frontage on Franklin Road has a Transition designation in the 1998 Roanoke County Community Plan. The upper or western portion of the tract. is designated as Development. According to the concept plan all of the improvements including the structures, parking, stormwater management pond, and entrance are located within the Development designation. Development is the future lane use designation where most new neighborhood development will occur, including large-scale planned developments which mix residential with retail and office uses. A key objective is environmental sensitivity in the site development process. Specifically the Development designation encourages the protection of the site's resources and the incorporation of these environmental features into a development plan. Community activity centers which serve the neighboring residents such as parks, schools, religious assembly facilities, recreational facilities, community clubs and meeting areas are encouraged in the Development areas. In addition ~ ~~ Development Future Land Use Areas strongly promote the use of greenways and bike and pedestrian trails in the development of the site. PART III A. STAFF CONCLUSIONS The proposed Special Use Permit request for the Four Square Evangel Church, religious assembly use and day care center is consistent with the Development Future Land Use designation in the 1998 Roanoke County Community Plan. The Virginia Department of Transportation has concerns about inadequate site distance for the entrance as well as the increased traffic generation from the proposed uses. The VDOT comments for this Special Use Permit maybe addressed during the site plan review process. A traffic generation study maybe required as well as the acquisition of additional right of way for any necessary turning lanes and commercial entrance standards. The site is heavily wooded with mature trees. The Community Plan encourages the protection of a site's resources and the incorporation of these resources into the development plan. The site is readily visible from the Blue Ridge Parkway north of the Franklin Road overpass as well as the Roanoke Mountain Overlook Loop. Special provisions should be made as the site is developed to minimize the removal of trees causing a "visual void" in the side of the mountain from the thick growth of trees. In addition restrictions on the building materials and equipment should be considered to minimize the visual impact from surrounding views. Should the Commission support the Special Use Permit request staff recommends the following conditions be considered: 1. The site shall be developed in substantial conformity with the concept plan prepared by LMW Engineering & Surveying, dated Apri128, 2000. If final engineering of the site requires extra grading beyond the immediate area for the church, it shall be necessary for the applicant to reapply for a Special Use Permit. The buildings shall be constructed in substantial conformity with the building elevations prepared by Pierson Engineering & Surveying, dated October 20, 1994. The exterior of the buildings and equipment shall be constructed with non-reflective materials and earth-tone colors to reduce the visibility potential from the Parkway and surrounding views. As the site is graded and/or developed, no trees on the site may be removed except for the trees in the immediate path of the driveway to the site from Indian Grave Road, the area for the stormwater management facility, the area for the church facilities, day care facilities and parking, as shown on the concept plan prepared by LMW Engineering & Surveying dated Apri128, 2000 may be removed. The church shall undertake all transportation and road improvements required by VDOT and deemed necessary to insure that adequate and safe access to the site is provided. ~~ .. Roanoke County Department of Community Development Memorandum TO: Board of Supervisors FROM: Terrance L. Harrington, AICP `~~ County Planner DATE: July 19, 2000 RE: Request for Continuance; Special Use permit Request for Pet Crematorium; Donna Mason and P.D. Jackson Donna Mason and P. D. Jackson have requested that Board of Supervisors action on their SUP request for a Pet Crematorium scheduled for July 25th, be continued until the August 22, 2000 meeting of the Board. The applicants would like to hold a community meeting with area residents in early August. The purpose of the meeting would be to present to the community information on the proposed use and the technology involved. Representatives of the Virginia Department of Environmental Quality would attend to discuss air quality considerations. I have notified all adjoining property owners of this request for continuance, and have notified all persons who spoke at the Planning Commission public hearing on July 5, 2000 I will advise the Board on the date and time of the community meeting once it is established. To: Terry Har!~ngton Roanoke County Offices of AdmiFrom: Donna Mason 540-7767844 7119!00 13:20:04 Page 2 of 2 Sent by the Award Winning Cheyenne Bitware ~ ,.~. Donna L. Mason Aspen Grove Bed & Breakfast Boarding Kennel, Inc. 7373 Franklin Road Boones Mill, VA 24065 540-776-7656 www. aspen~roveboarding. com Terry, As per our recent discussion, PD Jackson and I are requesting a contiluaiue for the hearing of our Special Use Permit request. We would like to hold a community meeting prior to bringing our request before the Board. In selecting a date we must coordinate the schedules of Fuzzy Minnix and Steve Dietrich, as well as meeting room availability. Is there a central contact you can recommend withil the Administrative Offices? We would need to discuss Mr. Minnix' calendar, schedule a meeting room and obtail a listing of the names and addresses of the speakers at the July 5~ meeting. Any assistance you or your staff could provide would be appreciated. Thank you again for your time yesterday. I look forward to hearng from you. Sincerely, I~ m. Doru1a L. Mason AGENDA ITEM NO.~' Z APPEARANCE REQUEST 1PUBLIC NEARING -ORDINANCE -CITIZEN COMMENTS SUBJECT: ~~ l r~ ~-, n ~ r~',,~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: M i41ZTi r~i ~ C GEC ADDRESS: ~l ~ c, ~ A-~Ll~//~" PHONE: ~~ 7 ~ ~ '~q AGENDA ITEM NO. ~- '~ APPEARANCE REQUEST / PUBLIC HEARING ORDINANCE CITIZEN COMMENTS ,, SUBJECT: S-1 R2 - ~ ,- ` ~, ~~ ~ :~,,_ _ .,<, ,: ,. would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW, • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: I/ ~ ,- c_ ~~r ~,,,, i , ~ ADDRESS: _. ~ .. PHONE: ~ 7 ~ ~ ~ `~ y ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2000 ORDINANCE 072500-11 TO VACATE A 12' PUBLIC UTILITY EASEMENT ACROSS PROPERTY OF JEFFREY SHANNON JONES AND STEPHANIE LYNNE JONES (TAX MAP NO. 71.14-1-40), BEING THE MAJOR PORTION OF LOT 9 AND THE NORTHERLY 14' OF LOT 10, BLOCK 2, SECTION 1, FOX FIRE, DEDICATED IN PLAT BOOK 9, PAGE 90, (RESUBDIVIDED BY PLAT RECORDED IN DEED BOOK 1137, PAGE 244), LOCATED IN THE VINTON MAGISTERIAL DISTRICT WHEREAS, by plat entitled `MAP OF SECTION NO. 1, FOX FIRE,' dated August 13, 1976, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 90, a number of easements were dedicated to the public, including atwelve-foot (12') public utility easement, designated as "12' P.U.E.", along the boundary line between Lots 9 and 10, Block 2, Section 1; and, WHEREAS, by plat dated December 10,1979, and recorded in the aforesaid Clerk's Office in Deed Book 1137, page 244, Lots 8, 9 and 10, Block 2, Section 1, Fox Fire, were re-subdivided, with the subject public utility easement being located on the major portion of Lot 9 and the northerly 14' of Lot 10; and, WHEREAS, the Petitioners, Jeffrey Shannon Jones and Stephanie Lynne Jones, are the current owners of the major portion of Lot 9 and the northerly 14' of Lot 10, Block 2, Section 1, Fox Fire, designated on the Roanoke County Land Records as Tax Map No. 71.14-1-40, and a recent survey of said property reflects that the residential dwelling thereon encroaches upon the existing 12' p.u.e.; and, WHEREAS, the Petitioners have requested that, pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended), the 12' public utility easement be vacated; and, WHEREAS, there being no objection raised by the appropriate public utility companies entitled to use the subject public utility easement and there being no public utility company or county facilities located within the subject easement; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on July 11, 2000, and the public hearing and second reading of this ordinance was held on July 25, 2000. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the public utility easement, being 12' in width and extending 150' in length, shown cross-hatched on the 'Physical Improvement Survey for Jeffrey Shannon Jones and Stephanie Lynne Jones' dated May 24, 2000, and revised May 30, 2000, attached hereto as Exhibit A, said easement having been dedicated and shown as "12' P.U.E." along the boundary line between Lots 9 and 10, Block 2, on the plat entitled `MAP OF SECTION NO. 1, FOX FIRE,' dated August 13, 1976, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 90, and being further shown on re-subdivision plat dated December 10, 1979, recorded in Deed Book 1137, page 244, in the Vinton Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended). 2. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to publication costs, survey costs and 2 recordation of documents, shall be the responsibility of the Petitioners, Jeffrey Shannon Jones and Stephanie Lynne Jones, or their successors or assigns; and, 3. That the County Administrator or an Assistant County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner Gary Robertson, Director, Utility John W. Birckhead, Director, Real Estate Valuation Vickie Huffman, Assistant County Attorney 3 • ~ai ti~~1 w o~' ~~~~ os ~ ~ ~ .i ,~4 °~ 0 7 gay ~ <iZ5 g ;« ~ d ~~ ~~ Sn ~~ a $ rr I S i.. u ` ~ Y 0 1 ~ pp I (O*1 \vp ,~3~p ~O ` ~'P n` ~ i•t Q _ m O ~ i \z - w n ~ ~ ~ o ~n~~a a?nY'd o h ~ c =; ~ w~# TWO .°'°!/ ~ , v '" ~~ ~> ~ V g¢~ Q ~ \ ~ ~I ~W O ~ ~~ a o ~`cr r~>M0 ~~N H~ G~ ~ wo -U' Z W~ ~ VAX ~ ~~}0~ ~hQa~ I N ~`S `~'~ `"~, ~ a ,~ W¢ 51~~y~ ~ y ~ ~ I ~ ~ -T N ~ d1Y - J f't ~ ~ a2.~N.~C N~^ C H s~d_G ,00'05/ -•-- /vt„D/r.Z/oa8/V ~ ~" a'^{'.~ o~ LL~]]~v~cza ~~~ ¢Q o~ ~ 5t~ . ~ w Q "gym ~~~~_~ <~ ~~ QV ~S y ~ ` cH~ p., av7p ~ O • ~ ~ ~L Cam. '-Z ~ ~+ z~ ~ ~ \ z = \ ~ 5 .~ f 5 ~ Iasi yt~ I fs] (6~ R.7 ~ - .F q] Z tai ~~ Z ~ ~ sue;-~ ~, ,; • ~1 1 ACTION NO. ITEM NO. fC ~,~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 25, 2000 AGENDA ITEM: Second Reading of an Ordinance to Vacate a 12' by 150' public utility easement located on Lot 9 Block 2, Section 1 of Fox Fire Subdivision, Vinton Magisterial District; upon the petition of Jeffrey and Stephanie Jones COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' Jeffrey and Stephanie Jones acquired their property in May of 2000. Prior to closing, they learned that a portion of their home lies within an unused 12' x 150 PUE located on their lot at 2231 Beavers Lane. They are requesting that this unused easement be vacated. This section of Fox Fire Subdivision was platted in 1977. In 1979, prior to the construction of the house, the common property line between Lots 9 and 10 was adjusted to incorporate a 10 foot section of Lot 10 into Lot 9. This 1979 resubdivision did not vacate or relocate this existing PUE. Thus, in 1979, a portion of the house was subsequently constructed within this unused easement. First reading of this ordinance was held on July 11, 2000. No changes to the ordinance have been made since that time. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board of Supervisors hold a public hearing and second reading of an ordinance vacating the described PUE on Lot 9, Section 1 of Fox Fire Subdivision. ""." ~,7 r~ ~s r Respectfully Submitted, Approved, Terrance Harrin on, AICP Elmer C. Hodge Departure t of Community Development County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Church Johnson McNamara Minnix Nickens ~wti~ ~ ~ ~, z -. o~:~'Z ~ _ ~ c r~ z 3 r z x y G~ .~ 1\ ~ ~9 ~> ?~~ ~ ~o a m^ ~~mz ~ yp C)Z 3~-2H b'~ti ~ '`~9 ~ ,. ~ s -w• .tin ~1~. b Ot37n M1c~~~on~~m m ~' ,r' ~~ a N82° /2'1/0"W -" /50.00' r-~~£; yD ^~~~~ ~nR'~ ~c _=~~ ~ ~ I ~ 4o i ~ ~ om^o~i m2 w- ~rcpi ox ` ~~ - N~ 0 ~(~' /2'P. U. r. 2y.3' _ _ ~ Q y ~ _nmm9! m ~ a n -~ ~ ~ ~ ~ 3 ~ A ~ I N N A ~ ~ ~, 5_ ~ ~-`fin' m z ~i Z ~ `O'7 ~ a \ O w4LK ~~ ~ ~ T ~ ~ ~ ~ ~ ~ ~ ~ 9~~`D O~Z s r p7 `~'~ rt ~ ~ ~ _ R1~C ~ (~^~ N ~h b` O 41 ~m~~ <3m7 r ~ ~ ~! ~ ~ 36.7' iG.o' l `•i ~ ~ ~ y Rl ?o~z t ~ ItR ~-~ z C = -'~~ '/~ ~ ~ W 36.9, yo.~" (~ (a F~~q ~ ~ '~ ~ ~ y p PAVED DRIVE ~ I ~ ~ ~ ~ m v - >~ Q~m~ 1NC0 z~ ~ --S 2°/2'HO'._ /50.00' ~ ~ m;a~ cn~ Q ~ ~'$ ~ (~ Y,,+~+`+s+ 4 ~ ~ k ~% ~_ .~. 'L ~ W ~ pop x 7 _; E ~•m Im ~p ~~ 9;• ~ N von" o ~: I+ ~FE o $C No ~V }2 Q ~~~~ n~ ~~ ~N D V j )\ w~~• _ D m ~ ~T~ SO Q Z tiC~ cRR~ f ~J~ ~ ~ ~~ S~ t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2000 ORDINANCE TO VACATE A 12' PUBLIC UTILITY EASEMENT ACROSS PROPERTY OF JEFFREY SHANNON JONES AND STEPHANIE LYNNE JONES (TAX MAP NO. 71.14-1-40), BEING THE MAJOR PORTION OF LOT 9 AND THE NORTHERLY 14' OF LOT 10, BLOCK 2, SECTION 1, FOX FIRE, DEDICATED IN PLAT BOOK 9, PAGE 90, (RESUBDIVIDED BY PLAT RECORDED IN DEED BOOK 1137, PAGE 244), LOCATED IN THE VINTON MAGISTERIAL DISTRICT WHEREAS, by plat entitled `MAP OF SECTION NO. 1, FOX FIRE,' dated August 13, 1976, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 90, a number of easements were dedicated to the public, including atwelve-foot (12') public utility easement, designated as "12' P.U.E.", along the boundary line between Lots 9 and 10, Block 2, Section 1; and, WHEREAS, by plat dated December 10, 1979, and recorded in the aforesaid Clerk's Office in Deed Book 1137, page 244, Lots 8, 9 and 10, Block 2, Section 1, Fox Fire, were re-subdivided, with the subject public utility easement being located on the major portion of Lot 9 and the northerly 14' of Lot 10; and, WHEREAS, the Petitioners, Jeffrey Shannon Jones and Stephanie Lynne Jones, are the current owners ofthe major portion of Lot 9 and the northerly 14' of Lot 10, Block 2, Section 1, Fox Fire, designated on the Roanoke County Land Records as Tax Map No. 71.14-1-40, and a recent survey of said property reflects that the residential dwelling thereon encroaches upon the existing 12' p.u.e.; and, WHEREAS, the Petitioners have requested that, pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended), the 12' public utility easement be vacated; and, ,-__-_ '. ~~ ~ WHEREAS, there being no objection raised by the appropriate public utility companies entitled to use the subject public utility easement and there being no public utility company or county facilities located within the subject easement; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 ofthe Code of Virginia (1950, as amended), and the first reading ofthis ordinance was held on July 11, 2000, and the public hearing and second reading ofthis ordinance was held on July 25, 2000. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the public utility easement, being 12' in width and extending 150' in length, shown cross-hatched on the `Physical Improvement Survey for Jeffrey Shannon Jones and Stephanie Lynne Jones' dated May 24, 2000, and revised May 30, 2000, attached hereto as Exhibit A, said easement having been dedicated and shown as "12' P.U.E." along the boundary line between Lots 9 and 10, Block 2, on the plat entitled `MAP OF SECTION NO. 1, FOX FIRE,' dated August 13, 1976, and recorded in the Clerk's Office of the Circuit Court ofRoanoke County, Virginia, in Plat Book 9, page 90, and being further shown on re-subdivision plat dated December 10, 1979, recorded in Deed Book 1137, page 244, in the Vinton Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended). 2. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to publication costs, survey costs and recordation of 2 i-~-.;~ documents, shall be the responsibility of the Petitioners, Jeffrey Shannon Jones and Stephanie Lynne Jones, or their successors or assigns; and, 3. That the County Administrator or an Assistant County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). g:/attorney/vlh/agenda/FoxFire.Jones.ord 3 AGENDA ITEM NO.`S APPEARANCE REQUEST PUBLIC HEARING ORDINANCE "''~ CITIZEN COMMENTS `' ~ ~~ c~ SUBJECT: ~` I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW.- • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be ;entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group sha11 file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~~LZ~ Z-Q~1?~ ADDRESS: 3~~57 ~Yl~`~~~~' PHONE: ~~I d' ~ ~ `l - y ~ a d" AGENDA ITEM NO. S APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS .,' SUBJECT: 17f.' ; irk TF~ ~ ~- Fh ~ ,~,-~s~~ir=~ ~}~. I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW,' • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: .J //7 QJ~7Tc N ADDRESS: ? GI ~ ~ ~~~~ ~~~~: ~~='- /~K r;'. ~~ PHONE: ~ ~ ~. `~~' Il AGENDA ITEM NO. APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: r~ _ N~ S Ci~1,~A~.~c ,y ~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: J c~N C~~~ ~ ~- ~.~ T- C -IJ ~ ~ ~ ADDRESS: ~~O ( ~~~~ ~ ~~-~- Vy4 ~q ~ ~ 5 PHONE: S ~ i g-C,~ ~, BL~,'n l AGENDA ITEM NO.-~ APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~7/9ff/~(/c~~~T• ~~f~S~i~T ~~f ~~j~% f I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW.- • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD /~ NAME: ~ ~ r- ~ ___ vsf ADDRESS: ~ l~ ti~~ I~c~ PHONE: ~~~ `'~`~ 7'~ ~~ AGENDA ITEM NO. s APPEARANCE REQUEST PUBLIC HEARING -ORDINANCECITIZEN COMMENTS SUBJECT: ,~ ~:~~~,...~~~ ~~ c'~ l ~ ~i'.~L_ ~~ f I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW: • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD _ _.----. fr, ,' f _ t NAME: ~~ ADDRESS: ~-~~~ ~ ~~~~ ~' ~~ PHONE: ~ ~ ~ ` `~ ~~~ ~~ Please... ~ ^ Read ^ Handle ^ Approve LEGAI And... ^ Forward ROANON BOARD OF ^ Return The Roanoke County Board of Sup ^ Keep or Recycle Tuesday, July 25, 2000, in the Board Meetir ^ Review with Me Center, 5204 Bernard Drive, Roanoke, VE From: Mason to request a Special Use Permit fi '_ ~; ~ 8800 block of Starlight Lane, Cave Spring A copy of this application is available for inspection in the Department of F'tanning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: July 6, 2000 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, July 11, 2000 Tuesday, July 18, 2000 Direct the bill for publication to: P. D. Jackson P O Box 20502 Roanoke, Virginia 24018-0051 (540) 725-2000 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 C O V E R FAX S H E E T Clerk to the Board To: Martha Plank Roanoke Times Legal Advertising Fax #: Subj: Attached Legal Notice Date: July 6, 2000 Pages: 2, including this cover sheet. COMMENTS: ,Attached is a legal notice to be published in the Roanoke Times on Tuesday, July l 1, 2000 and Tuesday, July 18, 2000. Please call me if you have any questions. From the desk of... Mary H. Allen, CMC/AAE Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Phone: 540-772-2003 Fax: 540-772-2193 r ~. LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 25, 2000, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Jeffrey and Stephanie Jones to vacate a 12 foot wide public utility easement located on Roanoke Tax Parcel # 77.14-1- 40 ; 2231 Beavers Lane, Vinton Magisterial District A copy of this petition is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: June 19, 2000 Mary H. Allen, CMC/AAE Clerk to the Board Please publish in the Roanoke Times Tuesday, July 11, 2000 Tuesday, July 18, 2000 Direct the bill for publication to: Edward W. Lautenschlager, Attorney 16 South College Avenue Salem Virginia, 24153 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 Mary Allen - Re: Fwd: RESOLUTION OF APPRECIATION -JOYCE WAUGH Page 1 From: Mary Allen To: David Porter Subject: Re: Fwd: RESOLUTION OF APPRECIATION -JOYCE WAUGH Yes, I've added to the July 25 agenda. I may need some info about her accomplishments in Economic Development as well as her community activities if you have a copy of her resume. I'm aware of Explore Park, Blue Ridge Interpretive Center, etc. but not all that's she's done in Econ. Dev. I'll get with you next week - O.K.? Mary »> David Porter 07/06/00 04:25PM »> Mary: I assume it is your reponsibility to prepare the certificate. Let me know if you need any input from me. DRP »> Mary' Allen 07/06/00 07:56AM »> Elmer, we (you) decided a while back that we would NOT do resolutions of Appreciation except upon the retirement of an employee because there was an inconsistency in who we recognized. We did not even do one for Tim Gubala when he left, but did a Certificate of Recognition that we had framed. I assume you want the same for Joyce. »> Elmer Hodge 07/05/00 07:44AM »> Please prepare for last meeting in JULY Elmer Hodge Roanoke County Administrator 540-772-2001 ~ Mary enAll Fwd: RESOLUTION OF APPRECIATION -JOYCE WAUGH Page 1 From: Elmer Hodge To: Mary Allen Date: Wed, Jul 5, 2000 7:44 AM Subject: Fwd: RESOLUTION OF APPRECIATION -JOYCE WAUGH Please prepare for last meeting in JULY Elmer Hodge Roanoke County Administrator 540-772-2001 ~. Ma A RESOLUTION OF APPRECIATION -JOYCE WAUGH Page 1 From: David Porter To: Elmer Hodge Date: Tue, Jul 4, 2000 7:48 PM Subject: RESOLUTION OF APPRECIATION -JOYCE WAUGH Elmer: No doubt their are many who will miss Joyce Waugh. She brought much to the job - personnally and professionally. She left a clean wake and created a lot of value for the organization and the County during her tenure. I recommend the BOS consider a relolution of appreciation for her many years of service. I am willing to help craft it, however, you may be best suited for this task because of your long history with her. DRP Mary Allen -ECONOMIC DEVELOPMENT - STAFF DEPARTURES Page 1 From: David Porter To: Adam Thompson; Administration Center; Agnes Engl; Aileen Bohon; Alan Hale; Alan Perdue; Aleta Coleman; Alice Carrico; Alice Gold; Alicia Foliaco; Allen Thompson; Alona Shelton; Amie Vest; Amy Boggs; Amy Stone; Andrea Morrison; Andrew Bailey; Andrew Lewis; Andy Pulley; Andy Haug; Andy Maslich; Angela Fleck; Angela Richardson; Angie McDaniel; Anita Hassell; Ann Boitnott; Anne Jones; Anne Marie Green; Anne Wagner; Arlain Martin; Arnold Covey; Art LaPrade; Arthur Lee; Audrey Bower; Audrey Howell; Barbara Cosgrove; Barbara Garner; Barbara Ports; Barry Tayloe; Beadie Childress; Becky Cockram; Becky Cramer; Becky Fralin; Bekki Arnold; Bertie Hancock; Beth Atkinson; Beth Guers; Betsy Smith; Betsy Dennis; Betty Coleman; Betty Graham; Betty Hale; Betty McCrary; Betty Stewart; Bill Agee; Bill Bowling; Bill Caton; Bill Fowler; Bill Hammond; Bill Meador; Bill Patsel; Bill Richardson; Bill Sgrinia; Billy Fadorick; Billy Driver; Billy Duff; Billy Greenway; Billy McDaniel; Billy Thorne; Board of Supervisors; Bob Benninger; Bob Fronk; Bob Guthrie; Bobby Richardson; Brambleton Center; Brenda Agee; Brenda Harris; Brenda Holton; Brenda McPhatter; Brenda Smith; Brent Robertson; Bret Altimore; Brian Epperly; Brian Hamilton; Brittan Troutt; Bruce Lowe; Buddy Swisher; Butch Workman; Carl Booth; Carl McConnellee; Carl Mossor; Carla Frazier; Carmen Booker; Carol Rizzio; Carole Dixon; Caroline Gray; Carolyn Hicks; Carolyn Ireson; Carolyn Johnson; Catharine Wright; Chad Sweeney; Chad Williams; Chantel Richardson; Charles Fuller; Charles Hart; Charles Moore; Charles Paitsel; Charles Vaden; Charlie King; Charlotte Poff; Chelsea Atkins; Cherie Arthur; Chip Baldwin; Chris Nielsen; Chris Reynolds; Chris Welch; Christi Boehringer; Chuck Hill; Chuck Mason; Chuck Wilson; Cindy Jancso; Cindy Whittaker; Cindy Windell; Claire Caldwell; Clay Sturgill; Clementine Cole; Connie Clark(...) Date: 7/5/00 6:21 PM Subject: ECONOMIC DEVELOPMENT - STAFF DEPARTURES Friends & Colleagues: It is with mixed feelings that I announce the departure of two key members of the County's Economic Development Team-- --JOYCE WAUGH is leaving to take a position with the Roanoke Regional Chamber -Vice President of Public Policy & Strategic Issues. Joyce has been with the County 10 years. Her last day is July 20th. •--BRIAN HAMILTON is returning to Montgomery County to be the Assistant Director of Economic Development. He joined our staff about two years ago. His last day is July 19th. We are hosting a reception in their honor on Wednesday, July 19th from 3:OOpm to 5:OOpm at the Economic Development Department office, Room 425, County Administration Building. Join me in celebrating their accomplishments and embracing their futures. David R. Porter Director of Economic Development Mary Allen - Re: Fwd: RESOLUTION OF APPRECIATION -JOYCE WAUGH Page 1 From: Mary Allen To: Elmer Hodge Subject: Re: Fwd: RESOLUTION OF APPRECIATION -JOYCE WAUGH Elmer, we (you) decided a while back that we would NOT do resolutions of Appreciation except upon the retirement of an employee because there was an inconsistency in who we recognized. We did not even do one for Tim Gubala when he left, but did a Certificate of Recognition that we had framed. I assume you want the same for Joyce. »> Elmer Hodge 07/05/00 07:44AM »> Please prepare for last meeting in JULY Elmer Hodge Roanoke County Administrator 540-772-2001 CC: David Porter To: Terry Harrington Roanoke County Offices of AdmiFrom: Donna Mason 540-7767844 7!19100 13:20:04 Page 2 of 2 Sent by the Award Winning Cheyenne Bitware h-~ Donna L. Mason Aspen Grove Bed & Breakfast Boarding Kennel, Inc. 7373 Franklin Road Boones Mill, VA 24065 540-776-7656 www. aspen;roveboarding. com Terry, As per our recent discussion, PD Jackson and I are requesting a continuance for the hearing of our Special Use Permit request. We would like to hold a community meeting prior to bringing our request before the Board. In selecting a date we must coordinate the schedules of Fuzzy Minnix and Steve Dietrich, as well as meeting room availability. Is there a central contact you can recommend within the Administrative Offices? We would need to discuss Mr. Minnix' calendar, schedule a meeting room and obtain a listing of the names and addresses of the speakers at the July 5th meeting. Any assistance you or your staff could provide would be appreciated. Thank you again for your time yesterday. I look forward to hearing from you. Sincerely, Doruna L. Mason ~.'- ` ~ M' ~.~ ay 1 a 7 r~ ~ 1 O~ ,~ ~~ ~, : ~,y°~,~ `fie d ~ c~j~ UOr ~f~7~~~s .-;y y l ~~~~f ~ ~ ~~ ~ J ~' lI '4J /~ / j'j .. i n ,r ~/ U t 1 CV { ~iy.-~ 1 ~~ i r g f ,~ .~,' .tf V. ~,~ ,// ` ~~ ~~ ~~'~". ~' ~~ ~ ~ ~~ lr~~ r i -, ~~ ,,.'~ ,. ~ ~ ~f f ~ a ~,c ~ clti~" o m ~~ IJ O :+ N a a ~! v g~ ar ~ -- ~_ 359 o m ~~ V~~N 6 YpV o ~ 3 N ~o I ~ A n jn ~ ~~ ~" _d ~~ Y . ~~WN ~ N ~a~s -- - as . , - Rt. 0 m W ~ ~ ~ II o I °N~ ~ •~, '~ ~ m N ~ ~ I ~\ \ O I N ~ ~ ~ ~ II ~~N (~„~ I V1 tr ~ ~ a A" 8V N[~ O ~ W ~ r ~ w~ N v o:. ~ N u ~ N ~~ vl ~ IV ~O\ m] 5 ~ ~~ oZ I ~~ v w A / N~ h O~ ~K, ~ I " ~\ ~ ~., 2W 11 ~ N W \ Uti~] ~ r\ 0 ~ ~\ ~ ~ ~ ~ 0 O m~~~ ow' ~S p6~ o ~ ~ N u+ ~ Cy N `• II NvN (~ 4 ... O V U ~uiCtMOQ ~aa1'~S ~ A c~ gg C ~ ~ ~ m E ~ ~ q~ t/7 ~ i ' ~ ~ ~\ ti\ y pib .q ~~ P ~~ ~~ 0 °~ ~~ ~ o ~ `~ C E 1t.054,flfl7 'V 'V f ~~ ~I ~ ~ti ~e °v• ~ 98f~4 gS ~ I 30U ~- 8S ~~ . N w CY O ~~ tlitll~p Q .~ .}S ~4 VI (y Q r =i to O T N m 5 n m O ~~ ~ \ Y~ 6402 EX~T~y~PN~ R LINE 11( 6342 Rd g'~' Creek eters P 27. I3-s-za. 1 6375 27. I3-5-15 6363 J 38 v -- ~ N N ~ w v ~ ~ ~ ~o j ~ ~ `` ~ ~3 .5'2 ~ 27.13-5-28.2 /5 \ 1I 1~6~ ~~ . ~~ S~ ~a ~~_ \~ 27.13-5-37 1120 27.13-5-6 y ~ S~ ~~ O~ END OF PROPOS WATER LINES PROPOSED SPECIAL WATER SERVICE AREA 27.13-5-47 6453 \ $ /~ \ GRAPI~IC SCAL~ ~" 2„4.2_,9 0 100 ~ 200 300 ,/ i ir~ch = 120 FE PROVOS WAT I 27.13-5-26 ~~ 1105 ~ i~ •~ i ~ `' `~ ~~ i~ 27.13-5-41 ~~ / 1 102 ~ ~~ N N ,` ~,, w 27.13-5-42 ~ ~s 7114 ~ ~ ~ o w ~ ~ ` 27.13-5-43 ~~ ~'' 71 10 ~ ,~ N \ N W v `~ 27.13-5-45 ~ 7104 Q~ SOUTH DRIVE WATERLINE PETITION PROJECT JULY 11, 2000 Brenda: ed: She will be here on July 25 at 3 p.m. (I'll add to the agenda). She did add one thing for her resolution., She set the school record for the high jump at 5 feet, 6 inches, and asked that it be added to the reso. Brenda Holton - Re: Message for Dr. Weber ~ Page 1 From: Brenda Holton To: DARLENE M. RATLIFF Date: 7/19/00 9:51 AM Subject: Re: Message for Dr. Weber The meeting starts at 3 p.m. and we have roll call, invocation, items added to the agenda and then recognitions. Jessica's recognition should be made right after we start at 3 p.m. Thanks for your help. »> DARLENE M. RATLIFF <dratliff@res.k12.va.us> 07/19/00 09:51AM »> Thanks, Brenda. I'll let Dr. Weber know. I'm sure she will want to be there. Will the recognition be close to the beginning of the meeting? She currently has a meeting with parents scheduled for 1:30 and I want to be sure to allow her enough time to get there for the recognition. l~. cw-U L-c ~.- ~n ~~~y~~ July 18, 2000 NOTE TO: Dr. Nickens by fax FROM: Brenda J. Holton SUBJECT: Jessica Clem recognition Just wanted to let you know that Jessica Clem (who graduated from William Byrd) will be at the July 25th meeting to be recognized for winning the girls high jump state championship. I will let Dr. Weber and Principal Richard Turner know that she is being recognized. .. `, v July 17, 2000 NOTE TO: FROM SUBJECT: Dr. Nickens Mary Allen Brenda J. Holton ~'h .9 - RECOGNITION OF JESSICA CLEM FOR WINNING STATE CHAMPIONSHIP IN TRACK I talked with Jessica today and she is going to let me know if she want to come to the July 25 or August 8 Board meeting at 3 p.m. I checked out the information in the resolution and added that she won the regional tract meet also. After she lets me know when she wants to attend, I will let Dr. Weber and Principal Richard Turner know. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, RESOLUTION OF CONGRATULATIONS TO JESSICA CLEM FOR WINNING THE GIRLS HIGH JUMP GROUP AA STATE CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, Jessica Clem, who graduated from William Byrd High School in June, 2000, had an outstanding season in track and field, culminating in a state championship with a high jump of 5 feet 4 inches; and WHEREAS, Jessica competed in the state high jump for the fourth straight year and placed eighth as a freshman, fifth as a sophomore, third last year; and won the championship this year; and WHEREAS, Jessica won the high jump in the Blue Ridge District track and field meet with a leap of 5 feet, 2 inches; and also won the high jump in the Regional track and field meet; and WHEREAS, Jessica was selected by The Roanoke Times to the second team All- Timesland sports team for track and field; and WHEREAS, Jessica demonstrated outstanding athletic ability and good sportsmanship throughout her high school season; and will be continuing her education at Virginia Tech in the fall. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to JESSICA CLEM for winning the girls high jump Group AA State Championship; and 1 BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to Jessica Clem in all of her future endeavors. June 22, 2000 NOTE TO: Brenda Holton FROM: Harry Nickens SUBJECT: RECOGNITIONS Brenda, this is Harry. Recognition of Jessica Clem, who just graduated from William Byrd High School. She was a state champion in track. Could you coordinate a recognition opportunity for her at a Board meeting. And, also, this is Mayor Charles Hill`s last month in office. Would you coordinate with Mr. Hodge an effort to prepare an appropriate resolution for presentation at our Board meting next Tuesday. Check and see if he is available to be in attendance etc. ***************************************************************************************************** NOTE TO DR. NICKENS: I have the newspaper article where Jessica won the state championship for girls' high jump at 5 feet 4 inches at the Group AA State Track and Field Meet, held June 3, 2000 at James Madison University. She also won the Blue Ridge District track and field meet with high jump of 5 feet 2 inches. We are putting together a certificate and will contact her to see if she would like to come to a Board meeting to receive it. Regarding a resolution for Mayor Hill, Mary Allen said that she and Mr. Hodge have discussed doing one for him and also Mayor Bowers, and think it best to wait until they are out of office so will coordinate this for a July meeting. Brenda ~~ ~- ~ `~/ Roanoke Times Online Archives 0 0 This article is ©2000 the Times-World Corp. Click here to conduct another search • Hclp ~~~ith searchins~ AREA DUO GOES HIGH AND FAR GROUP AA TRACK AND FIELD Date: Sunday, June 4, 2000 Section: SPORTS Page: C 10 By RANDYKING THE ROANOKE TIMES HARRISONBURG A horde of Timesland's best athletes rushed James Madison University panning for gold in Saturday's Group AA track and field championship. Only two of the pack, however, found the golden nuggets they desired. We're not talking chicken nuggets, either. On a sultry afternoon in which most of the Timesland contingent was deep-fried by a strong field, William Byrd's Jessica Clem and Salem's Sam McKinney each found sweet, sizzling gold at the bottom of their pans. Striking riches early in the day in the field events, Clem and McKinney kept Timesland from swallowing an embarrassing doughnut. Clem captured the girls' high jump at 5 feet, 4 inches. Meanwhile -simultaneously, in fact -the hulking McKinney powered to the boys' discus title with a mightly hurl of 159-8. Needless to say, Clem and McKinney prospered through different approaches. Clem, a senior, "hoped" to win. McKinney, a junior, "expected" to win. Let's hear the lady's story first. "I felt like I had an OK chance," said Clem, the No. 3 seed in the girls' high jump field. "But I wasn't like coming in here, 'Oh, I'm going to win, I'm going to win.' I figured I had an outside shot." After she became the first competitor to clear 5-4, the outside shot was suddenly riding the inside road. Nobody else could Page 1 of 3 http://www.newslibrary.com/deliverppdoc.asp?SMH=332308 06/22/2000 Roanoke Times Online Archives Page 2 of 3 touch it. It marked the fourth straight state high jump medal for Clem. She was eighth as a freshman, fifth as a sophomore and third last year. "It's sad that it's over, but it's a good way to end it," Clem said. Clem's high jumping days appear to be over. She plans on being a cheerleader when entering Virginia Tech this fall. "Ssssh!," Clem said, grinning. "Being a cheerleader is not something I usually go around advertising around these people. There's not a whole lot of cheerleaders out here." Byrd coach Jamie Soltis waved the pom pons Saturday. "Jessica is so competitive," Soltis said. "That girl will cut your wrist to win. We all went go-kart racing [Friday] night and she destroyed me. She drives like Dale Earnhardt and she got black- flagged." Nobody could stop McKinney. The 6-foot-4, 225-pound junior loved the sound of the words "state champion." McKinney is no stranger to this state champ stuff. He was a sophomore offensive lineman on the Spartans' 1998 state title team. He dislocated his left kneecap in preseason practice last fall, underwent surgery and has since given up football. That's OK. He's got the discus. "I started track in the seventh grade," he said. "Being a big guy like I am, they figured I'd be pretty good at it. I didn't exactly look like a sprinter, you know." McKinney said standing up on the medalists' podium in front of some 3,000 folks and being awarded gold was tops in his athletic career. "I was on the football team in '98 when we won the championship, but I think this is a lot better because it's more individual," McKinney said. ~~ ~~ Besides Clem and McKinney, pickings were slim for the ~ ~ (/~~ Timeslanders. ~ 1 Northside senior David Cabbler had a pair of thirds (300 hurdles and triple jump). "I thought I had a good shot to win the 300 hurdles, so I'm http://www.newslibrary.com/deliverppdoc.asp?SMH=332308 06/22/2000 Roanoke Times Online Archives disappointed a little bit," said Cabbler, who led until waving in the final 10 yards. On the girls' side, the only other Timesland product besides Clem to finish third or better was Fieldale-Collinsville's Lattifia Jones in the 100 high hurdles. Jefferson Forest, spurred by triple winner Ebony Foster (100, 200 and long jump), captured its second straight girls' team title. John Handley, paced by double winner Bobby Lockhart (1,600 and 3,200), won the boys' team championship. Randy King can be reached at 981-3126 or randyk@roanoke.com All content herein is ©1997 Times-World Corp. and may not be republished without permission. The Roanoke Times Online is a service of The Roanoke Times. Page 3 of 3 The Roanoke Times archives are stored on a SAVE (tm) newspaper library system from MediaStream, Inc., aKnight- Ridder Inc. company. http://www.newslibrary.com/deliverppdoc.asp?SMH=332308 06/22/2000 • Roanoke Times Online Archives U This article is ©2000 the Times-World Corp. • Click here to conduct another search • Help with scarchin~ HAIRY TIMING KEEPS CLEM ON THE RUN Date: Monday, May 22, 2000 Section: SPORTS Page: B6 By DANIEL UTHMAN THE ROANOKE TIMES Few people choose to spend their Saturdays the way William Byrd's Jessica Clem did this weekend, but it's a necessity for some high school students this time of year. Beginning in April, high school sporting events share calendar space with proms nearly every Saturday. Clem woke up and went to Salem High School to compete in the Blue Ridge District track and field meet. She won the high jump with a leap of 5 feet, 2 inches and promptly left. She had to get her nails done for the prom later that night. Her nails a pearly white, Clem returned in the middle of the afternoon and ran in the 400-meter dash. She promptly left again. About 20 minutes later, Clem was in a chair at Hair Trends on Colonial Avenue in Roanoke, where Melissa set out to do her hair for the prom. Clem reappeared at the meet about 5 p.m. to run the second leg of the 1,600-meter relay. Her'do made her look as if she just arrived from the track in Athens, with her locks wound in beautiful thin braids and dotted with pearls. The Terriers placed fourth in the relay. "I just made it back in time," Clem said. "It's been really hectic." Once the meet ended, Clem prepared for the prom, an all-night affair to remember at the Roanoke Civic Center. Then Sunday morning she woke up and rode with her parents to Page 1 of 3 http://www.newslibrary.com/deliverppdoc.asp?SMH=85008 06/22/2000 Roanoke Times Online Archives Charlottesville, where her sister Jennifer was graduating from UVa. HIGH HONOR: Giles High School senior Russ Johnston is one of 10 students to win the ninth annual VHSL Achievement Award, the highest honor given to students who have excelled in the classroom, athletics and activities. Johnston won the award, which includes a $1,000 scholarship, for male Group Astudent-athletes. Johnston earned four letters in golf and basketball at Giles, in addition to outstanding achievements in history, math and science. He is the lone Timesland student-athlete to win an achievement award this year. Johnston will join the golf team at the University of Akron in the fall. FUN IN FRIES: The second Wildcat Sports Convention, a Fries High School sports reunion, will be held at 4 p.m. July 8 at Fries Middle School, a building that used to house Fries High School. Organizers are inviting student-athletes, coaches and supporters of Fries High School athletics from 1920 to 1970. They also plan to honor the oldest living male and female athletes from the school. J. Wade Gilley, president of the University of Tennessee and a 1957 Fries graduate, will be the guest speaker. Anyone with an interest in Fries High School athletics can come. For more information, call Jerry Watson at 540-236-2835. AROUND TIMESLAND: Former William Byrd standout Chad Myers will continue his education and pursuit of a basketball future this fall at Camden (S.C.) Military Academy.... Patrick Henry's Sarah Bond ignored a stifling wind Thursday at Franklin County's gleaming new track and field complex and won the Roanoke Valley District 3,200 meters in 12:36.3.... The Pioneer District regular-season playoff between James River and Highland will be at 6 tonight at Covington High School ... The VHSL Redistricting and Reclassification Committee will make its decisions on district and regional alignments on Thursday. Perhaps no school is in a more dire travel situation than Carroll County. The Cavaliers' closest district competition is Graham, which is a one hour, 20 minute trip each way. Tazewell is 1:45, Richlands is 2:15 and Grundy is 3:15. Remember, this is for district games.... Alex Webb of South Page 2 of 3 http://www.newslibrary.com/deliverppdoc.asp?SMH=85008 06/22/2000 Roanoke Times Online Archives ~ Page 3 of 3 Lakes High School in Reston missed his shot at running afour- minute mile with a time of 4:03.33 in Charlotte, N.C. on Saturday night. Webb is seen as the first high school runner with the capability of going sub-four minutes since Marty Liguori did it 33 years ago. Jim Ryun was the first high school runner to run a four-minute mile in 1964.... Officials are talking about moving the Patrick Henry-William Fleming basketball games and the Crestar Classic from the Salem Civic Center to the Roanoke Civic Center beginning in 2001-02. New city manager Darlene Burcham has questioned why the Roanoke City high schools play their head-to-head matchups in a different municipality.... This is the final week for statistics for baseball, softball and boys' and girls' soccer. The statistics, which should include only regular-season competition, are due Tuesday morning. Track statistics will appear this week and after the state meets. Daniel Uthman can be reached at 981-3123 or danu@roanoke.com All content herein is ©1997 Times-World Corp. and may not be republished without permission. The Roanoke Times Online is a service of The Roanoke Times. The Roanoke Times archives are stored on a SAVE (tm) newspaper library system from MediaStream, Inc., aKnight- Ridder Inc. company. http://www.newslibrary.com/deliverppdoc.asp?SMH=85008 06/22/2000 July 17, 2000 NOTE TO: FROM: SUBJECT: Mary Allen Brenda J. Holton telephone message Steve Dietrich, Air Permit Manager for DEQ, 562-6762, called about the Pet crematorium on Starlight Lane which is coming upon the agenda for public hearing for July 25th. He has been contacted by citizens, and thinks that the owner and other folks are expecting to hear from DEQ at meeting. His question is whether the County wants DEQ to attend. He gets in at 7 a.m. tomorrow and is requesting that someone call him to let him know what the County plans for this item. /7I~ ~c~z~- o~ ~~hQ/~' d ~` e S 5 gU~ S~~o,~~. m o u~ ~.~- o .~ ~ ~~ ~ z~ s ~ ~~~, ~ ~ i~~ ~'~ y~7 ~