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HomeMy WebLinkAbout8/22/2000 - Regular~ ~ ~tOANp~~ G z, z a y 38 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA AUGUST 22, 2000 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings for August will be broadcast live on RVTV, Channel 3, and will be rebroadcast on Wednesdays at 7 P.M. and Sundays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. NOTICE• At 2.00 _p m , at the South County school site, 3535 Farmington Drive, there will be a ceremony announcing the receipt of a 230,000 grant from the State's Water Quality Improvement Fund to assist in the construction of a regional stormwater management facility. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS 1 ® Recycled Paper C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring August 25, 2000 as the first annual "Hokie Pride Day" in Roanoke County. 2. Recognition of the Sheriff's Office for accreditation by the American Correctional Association. D. BRIEFINGS 1. Report on the 2000 Commonwealth Games of Virginia and presentation of plaque to the County of Roanoke. (Peter Lampman, President, Virginia Amateur Sports, Inc.) E. NEW BUSINESS F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge fhe merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by fhe Planning Commission. 1, First reading of ordinance to obtain a Special Use Permit to allow the expansion of a fast food restaurant with drive thru, located at 4840 Hollins Road, Hollins Magisterial District, upon the petition of David J. Bell. 2. First reading of ordinance to obtain a Special Use Permit to replace an existing tower with a new 199 foot broadcasting tower, located at 8241 Honeysuckle Road, Windsor Hills Magisterial District, upon the petition of Paxson Communications. 3. First reading of ordinance to obtain a Special Use Permit to construct a church, located at 5530 Catawba Valley Drive, Catawba Magisterial District, upon the petition of Grace Assembly of God. 4. First reading of ordinance to amend Section 30-91-2 (A) 1. of the Roanoke County Zoning Ordinance pertaining to the parking and storage of recreational vehicles in front yards in residential districts, 2 upon the petition of the Roanoke County Planning Commission.. 5. First reading of ordinance to amend the 1998 Roanoke County Community Plan as it pertains to the future land use map and policies for the I-81 Exit 146 Interchange/Plantation Road area in the Hollins Magisterial District, upon the petition of the Roanoke County Planning Commission. G. FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing quitclaim and release of a 15- foot sanitary sewer easement, recorded in Plat Book 16, Page 41, Edgemont of Vinton, Section 1, within the boundaries of Sunflower Drive, south of the intersection of Tulip Lane and Sunflower Drive, and a 15-foot sanitary sewer easement, and 15-foot water line easement recorded in Plat Book 9, Page 281, Spring Grove, Section 7, within the boundaries of Sunflower Drive, north of the intersection of Ivy Lane and Sunflower Drive, being located in Edgemont of Vinton, Section 2, in the Vinton Magisterial District. (Arnold Covey, Community Development Director) H. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the acceptance of the donation of the Hanging Rock Battlefield Trail from the Hanging Rock Battlefield and Railroad Preservation Foundation. (Pete Haislip, Director of Parks, Recreation and Tourism) I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission 3. Industrial Development Authority 4. League of Older Americans -Advisory Board 5. Social Services Advisory Board J. CONSENT AGENDA 3 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes for June 27, 2000; July 6, 2000; July 11, 2000; and July 24, 2000. 2. Request from Schools for acceptance of grant for $11,440 for safe school and truancy reduction initiative. 3. Confirmation of appointment to the Building Code Board of Adjustments and Appeals. . 4. Acceptance of water and sewer facilities serving Triple Crown Estates, Section 3. 5. Request for acceptance of Garman Road into the Virginia Department of Transportation Secondary System. 6. Request for acceptance of Spring Meadow Drive, Spring Meadow Court and a portion of Cynthia Drive into the Virginia Department of Transportation Secondary System. 7. Donation of a waterline easement in Waterford, Section 6, on property of ARS Properties, L.C. 8. Request from Schools for acceptance of $111,508 Preschool Initiative Grant for the 2000-01 school year. 9. Donation of a drainage easement on Lots 13, 14, 15, and 16 in Orchard Park Subdivision, revised Section 3. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 4 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Treasurer's Accountability per investments and portfolio policy as of July 31, 2000 6. Accounts Paid -July 2000 7. Statement of Revenues and Expenditures for one month period ended July 31, 2000 O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session with Schools to discuss school capital construction and stormwater management. (3:30 p.m. or immediately after Briefings) 2. Work Session with American Electric Power to discuss Customer Choice Pilot Program. P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344A (7) pending litigation with Rising Star Camp; Section 2.1-344 A (7) probable litigation concerning Sewage Treatment Plant; and Section 2.1-344 A (5) discussion of economic development prospect. EVENING SESSION (7:00 P.M.) Q. CERTIFICATION RESOLUTION R. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to obtain a Special Use Permit for a pet crematorium, located in the 8800 block of Starlight Lane, Cave Spring Magisterial District, upon the petition of P. D. Jackson/Donna Mason. (Terry Harrington, County Planner) LCONTINUED FROM JULY 25, 2000 AT THE REQUEST OF THE PETITIONER.) 5 2 Second reading of ordinance to obtain a Special Use Permit to construct a manufactured home sales center, located at 2810 Peters Creek Road, Catawba Magisterial District, upon the petition of Clayton Homes. (Terry Harrington, County Planner) 3. Second reading of ordinance authorizing quitclaim and release of a drainage easement recorded in Deed Book 1116, Page 449 and Plat Book 9, Page 158, and to quitclaim and release a 20-foot sanitary sewer easement recorded in Deed Book 1060, Page 824 within the boundaries of Cynthia Drive and Spring Meadow Drive of Nottingham Park and located in Windsor Hills Magisterial District. (Arnold Covey, Community Development Director) S. CITIZENS' COMMENTS AND COMMUNICATIONS T. REPORTS AND INQUIRIES OF BOARD MEMBERS U. ADJOURNMENT 6 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 2000 AGENDA ITEM: Proclamation declaring August 25, 2000 as the first annual "Hokie Pride Day" in Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke Valley Hokie Club and the Roanoke Valley Virginia Tech Alumni Association have requested that the County issue a proclamation declaring Friday, August 25, 2000, as the first annual Virginia Tech "Hokie Pride Day". President of the Roanoke Valley Hokie Club or Chairman of the Hokie Pride Day Committee will be present to accept the proclamation. ~~~~ /~ Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved () Motion by: Church Denied () Johnson Received () McNamara- Referred () Minnix To () Nickens c-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 2000 PROCLAMATION DECLARING AUGUST 25, 2000 AS THE FIRST ANNUAL "HOKIE PRIDE DAY" IN ROANOKE COUNTY WHEREAS, the Roanoke Valley has had a long and mutually beneficial relationship with Virginia Tech, her alumni, and her supporters, and is home to many thousands of Virginia Tech alumni and friends of the University; and WHEREAS, Virginia Tech has brought great positive attention to Southwest Virginia in academics, research and athletics; and the supporters of Virginia Tech feel great pride in the accomplishments of the University; and WHEREAS, the Virginia Tech Hokie Club and the Virginia Tech Alumni Association, which extends membership to any and all supporters of Virginia Tech, are promoting Friday, August 25, 2000 as the first annual Virginia Tech "Hokie Pride Day"; and WHEREAS, the County of Roanoke wishes to recognize the positive impact of Virginia Tech on its community and to encourage all supporters of Virginia Tech, both individuals and businesses, to demonstrate their Hokie pride. NOW THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim Friday, August 25, 2000, as the first annual "HOKIE PRIDE DAY" in the County of Roanoke, and call its significance to the attention of all of our citizens; and FURTHER, we extend our best wishes to Virginia Tech, her alumni, friends and supporters for continued success in future endeavors. P R IDE D AY HOKI E C- Memo Toe Mary Allen Caanty of Roanoke Fnon~e 6rian V. Wilson Roanoke Valley Hokie Club Wye 07127!2000 Ilse HOKIE BRIDE DAY Per our recent telephone conversation the Roanoke Valley Hokie Club and the Roanoke Valley Virginia Tech Alumni Association are requesting that the County of Roanoke issue a proclama6onlresolution declaring pnday, ~9~ place the week of the event, at ttte discretion of the would like for the pr~mafronlreso County. The following pages contain background information on the organaations promoting the event, a more in depth description of the event itself, and a listing of the various businesses that have already agreed to par~cicste- Thank you in advances for your attention to this matter Hokies throughout the Valley will be glad you did. JUL-27-2000 16 28 r . r~.~. ei•~ HOK/E PR/DE DAY C- The Virginia Tech Hokie Club and the Virginia Tech Alumni Association were formed so as to provide alumni and friends of Virginia Tech with organizations through which they can support Virginia Tech's athletic and academic endeavors. The Roanoke Valley Hokie Club and the Roanoke Valley Virginia Tech Alumni Association, collectively extending membership to any and all supporters of Virginia Tech, are local chapters of the national organizations based in Blacksburg, Virginia. These two local organizations are promoting Friday, August 25`x, 2000, as the first annual Virginia Tech "Hokie Pride Day." This will allow all supporters of Virginia Tech, both individuals and businesses alike, to demonstrate their Hokie pride in the following ways: lndivviduals • Wear their favorite Hokie orange and maroon • Display their flags, stickers, auto magnets, etc. • Generally let everyone they meet know that they are proud to support the Holdes ,businesses • Establish a "Hokie Pride Casual Day" at their place of business • Display messages of support on roadside signs, billboards, and marquee signs • Provide incentives for Hokies to visit their business, such as discount coupons, promotional pricing, special offers etc. ~ pOANp,~.~ L ~~ Z p a~ C~~a~xx~# ~~ ~~x~~.~~ 2 1838 ?~Ja~ ~ocu~r~ - s~~ to ~euceio~ ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA AUGUST 22, 2000 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings for August will be broadcast live on RVTV, Channel 3, and will be rebroadcast on Wednesdays at 7 P.M. and Sundays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. NOTICE: At 2:00 p.m.. at the South County school site, 3535 Farmington Drive, there will be a ceremony announcin_g the receipt of a $230,000 grant from the State's Water Quality Improvement Fund to assist in the construction of a regional stormwater management facility. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ALL PRESENT AT 3:05 P.M. JPM ANNOUNCED THAT DOUG SWEETENBERG. MEMBER OF THE 1 ® Recycled Paper SHERIFF'S OFFICE, DIED YESTERDAY, AND EXPRESSED CONDOLENCES TO HIS FAMILY 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH ADDED CLOSED MEETING ITEM PURSUANT TO SECTION 2.1-344 A (11 TO DISCUSS CONSIDERATION AND EVALUATION OF THE PERFORMANCE OF SPECIFIC COUNTY PERSONNEL. ECH ADDED BRIEFING ON TODAY'S STORMWATER MANAGEMENT FACILITY PRESENTATION FROM JOHN PAUL WOODLEY, VA SEC OF NATURAL RESOURCES AND DAVID BRICKLEY. DIR, VA DEPT CONSERVATION AND RECREATION C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring August 25, 2000 as the first annual "Hokie Pride Day" in Roanoke County. CHAIR PRESENTED PROCLAMATION TO RENNY LYNCH, PRESIDENT, ROANOKE VALLEY HOKIE CLUB AND RICK HARMAN, CHAIR, HOKIE DAY PRIDE COMMITTEE 2. Recognition of the Sheriff's Office for accreditation by the American Correctional Association. SHERIFF HOLT ADVISED THAT THIS WAS A THREE YEAR PROCESS AND THANKED ECH, JMC, DRO, AND MEMBERS OF THE ACCREDITATION COMMITTEE PRESENT FOR THEIR ASSISTANCE. HE ADVISED THAT THE LATE DOUG SWEETENBERG HAD BEEN A MEMBER OF THE COMMITTEE. 3. Briefing on 2:00 p.m. Stormwater Management Facility Presentation. ECH INTRODUCED SEC WOODLEY AND DIR BRICKLEY. THEY ADVISED THAT AT THE CEREMONY EARLIER, THEY PRESENTED A CHECK FOR 2 $230,000 TO THE COUNTY FROM VA QUALITY WATER IMPROVEMENT FUND TO ASSIST COUNTY WITH STORMWATER MANAGEMENT. THE CHECK WAS PRESENTED TO TREASURER ANDERSON. D. BRIEFINGS 1. Report on the 2000 Commonwealth Games of Virginia and presentation of plaque to the County of Roanoke. (Peter Lampman, President, Virginia Amateur Sports, Inc.) MR. LAMPMAN DISTRIBUTED REPORTS ON THE ECONOMIC IMPACT OF GAMES AND PRESENTED PLAQUES TO COUNTY AND PARKS & RECREATION DEPT E. NEW BUSINESS NONE F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicafe support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. HCN MOTION TO APPROVE 1ST READINGS 2ND READINGS AND PUBLIC HEARING - 9-26-00 URC 1. First reading of ordinance to obtain a Special Use Permit to allow the expansion of a fast food restaurant with drive thru, located at 4840 Hollins Road, Hollins Magisterial District, upon the petition of David J. Bell. 2. First reading of ordinance to obtain a Special Use Permit to replace an existing tower with a new 199 foot broadcasting tower, located at 8241 Honeysuckle Road, Windsor Hills Magisterial District, upon the petition of Paxson Communications. 3. First reading of ordinance to obtain a Special Use Permit to construct a church, located at 5530 Catawba Valley Drive, Catawba Magisterial District, upon the petition of Grace Assembly of God. 3 4. First reading of ordinance to amend Section 30-91-2 (A) 1. of the Roanoke County Zoning Ordinance pertaining to the parking and storage of recreational vehicles in front yards in residential districts, upon the petition of the Roanoke County Planning Commission.. 5. First reading of ordinance to amend the 1998 Roanoke County Community Plan as it pertains to the future land use map and policies for the I-81 Exit 146 Interchange/Plantation Road area in the Hollins Magisterial District, upon the petition of the Roanoke County Planning Commission. G. FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing quitclaim and release of a 15- foot sanitary sewer easement, recorded in Plat Book 16, Page 41, Edgemont of Vinton, Section 1, within the boundaries of Sunflower Drive, south of the intersection of Tulip Lane and Sunflower Drive, and a 15-foot sanitary sewer easement, and 15-foot water line easement recorded in Plat Book 9, Page 281, Spring Grove, Section 7, within the boundaries of Sunflower Drive, north of the intersection of Ivy Lane and Sunflower Drive, being located in Edgemont of Vinton, Section 2, in the Vinton Magisterial District. (Arnold Covey, Community Development Director) HCN MOTION TO APPROVE 1ST READING 2ND READING - 9-12-00 URC H. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the acceptance of the donation of the Hanging Rock Battlefield Trail from the Hanging Rock Battlefield and Railroad Preservation Foundation. (Pete Haislip, Director of Parks, Recreation and Tourism) 0-082200-1 JBC MOTION TO ADOPT ORD URC I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 4 2. Highway and Transportation Safety Commission 3. Industrial Development Authority 4. League of Older Americans -Advisory Board 5. Social Services Advisory Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-082200-2 JPM MOTION TO ADOPT CONSENT RESO URC 1. Approval of minutes for June 27, 2000; July 6, 2000; July 11, 2000; and July 24, 2000. 2. Request from Schools for acceptance of grant for $11,440 for safe school and truancy reduction initiative. A-082200-2.a 3. Confirmation of appointment to the Building Code Board of Adjustments and Appeals. A-082200-2.b 4. Acceptance of water and sewer facilities serving Triple Crown Estates, Section 3. A-082200-2.c 5. Request for acceptance of Garman Road into the Virginia Department of Transportation Secondary System. 5 R-082200-2.d 6. Request for acceptance of Spring Meadow Drive, Spring Meadow Court and a portion of Cynthia Drive into the Virginia Department of Transportation Secondary System. R-082200-2.e 7. Donation of a waterline easement in Waterford, Section 6, on property of ARS Properties, L.C. A-082200-2.f 8. Request from Schools for acceptance of $111,508 Preschool Initiative Grant for the 2000-01 school year. A-082200-2.g 9. Donation of a drainage easement on Lots 13, 14, 15, and 16 in Orchard Park Subdivision, revised Section 3. A-082200-2.h K. REQUESTS FOR WORK SESSIONS NONE L. REQUESTS FOR PUBLIC HEARINGS NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS HCN MOTION TO RECEIVE AND FILE URC 1. General Fund Unappropriated Balance 6 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Treasurer's Accountability per investments and portfolio policy as of July 31, 2000 6. Accounts Paid -July 2000 7. Statement of Revenues and Expenditures for one month period ended July 31, 2000 PRESENTATION BY SCHOOL BOARD CHAIR JPM ADVISED THAT SCHOOL BOARD CHAIR ASKED TO SPEAK BEFORE THE WORK SESSION. CHAIRMAN CANADA. TOGETHER WITH MR. IRVIN, MS. ROARK, AND MR. STOVALL, THANKED THE BOARD FOR THEIR ASSISTANCE. HE ADVISED THAT THE BOARD PROVIDED OVER $51 MILLION TO EDUCATION AND $26.5 MILLION OF THAT WAS OVER AND ABOVE THE SOQ REQUIRED FUNDING. HE DESCRIBED WHAT THE $26.5 MILLION WOULD BE USED FOR. O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session with Schools to discuss school capital construction and stormwater management. (3:30 p.m. or immediately after Briefings) TIME: 3:50 P.M. TO 5:08 P.M. AT 3:50 P.M. SCHOOL BD CALLED TO ORDER (TOM LEGGETTE ABSENT - ARRIVED 4:36 P.M.). AND AT 5:08 P.M. SCHOOL BOARD ADJOURNED TO 8-30-00 BOOKLETS CONTAINING INFO ABOUT GLENVAR MIDDLE SCHOOL AND SOUTH COUNTY HIGH SCHOOL WERE DISTRIBUTED. TOPICS INCLUDED WERE PROJECT BACKGROUNDS, PROJECT SUMMARIES, PROPOSED PROJECT BUDGETS. IMPORTANT DATES. SITE PLANS, FLOOR PLANS. AND ELEVATIONS. PRESENTATIONS WERE MADE BY RICHARD FLORA. GEORGE ASSAID, PENNY HODGE, AND DIANE HYATT. 2. Work Session with American Electric Power to discuss Customer 7 Choice Pilot Program. TIME: 5:11 P.M. UNTIL 5:40 P.M. PRESENTATION BY TERRY HALL, GEN MGR., CUSTOMER SERVICES, AEP, DISTRIBUTED BOOKLETS WITH INFORMATION ON CUSTOMER CHOICE PILOT PROGRAM P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344A (7) pending litigation with Rising Star Camp; Section 2.1-344 A (7) probable litigation concerning Sewage Treatment Plant; and Section 2.1-344 A (5) discussion of economic development prospect; and Section 2.1-344 A (1) to discuss consideration and evaluation of the performance of specific County personnel. JPM MOTION TO GO INTO CLOSED MEETING FOLLOWING WORK SESSION AT 3:40 P.M. -URC CLOSED MEETING HELD FROM 5:45 P.M. TO 6:45 P.M. EVENING SESSION (7:00 P.M.~ Q. CERTIFICATION RESOLUTION R-082200-3 JPM MOTION TO ADOPT RESO AT 7:02 P.M. URC R. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to obtain a Special Use Permit for a pet crematorium, located in the 8800 block of Starlight Lane, Cave Spring Magisterial District, upon the petition of P. D. Jackson/Donna Mason. (Terry Harrington, County Planner) (CONTINUED FROM JULY 25 2000 AT THE REQUEST OF THE PETITIONER. 8 CITIZENS SPOKE 0-082200-4 HOM MOTION TO DENY SPECIAL USE PERMIT URC 2 Second reading of ordinance to obtain a Special Use Permit to construct a manufactured home sales center, located at 2810 Peters Creek Road, Catawba Magisterial District, upon the petition of s Clayton Homes. (Terry Harrington, County Planner) 0-082200- 5 JBC MOTION TO ADOPT ORD AMENDED- BY BLJ TO ADD CONDITION TO PRESERVE HISTORICAL INTEGRITY OF RAILROAD ARCH ON PROPERTY URC 3. Second reading of ordinance authorizing quitclaim and release of a drainage easement recorded in Deed Book 1116, Page 449 and Plat Book 9, Page 158, and to quitclaim and release a 20-foot sanitary sewer easement recorded in Deed Book 1060, Page 824 within the boundaries of Cynthia Drive and Spring Meadow Drive of Nottingham Park and located in Windsor Hills Magisterial District. (Arnold Covey, Community Development Director) 0-082200- 6 JPM MOTION TO ADOPT CONSENT ORD URC S. CITIZENS' COMMENTS AND COMMUNICATIONS JAMES GARRIS 3108 D. HONEYWOOD LANE SPOKE CONCERNING RISING STAR SPORT CAMP T. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson: ~) Advised that boat with trailer for sale was parked at intersection of Huntridue Saturday beside stop sign and that previously four cars for sale were parked on side of road. Referred to staff for suggestions to stop such actions. (21 Advised that grass finally cut on Williamson Road past Hollins College, and suggested that County ask state and General Assembly for more money for VDOT maintenance. Supervisor Minnix: (1) Advised that vehicles are being parked on Penn Forest Blvd which is now being used as a short cut and that VDOT is looking into possibility of putting up No Parking signs. (2~ Advised that Fire & Rescue Training Center dedication is scheduled for Sept 7 at 10 a.m. Supervisor Church: (1) Advised that gentleman from North Lakes called about fence to be completed at North Spring Drive; that he is aware of the situation; and County staff has been in touch with Roanoke City about the matter. (2) Thanked Delegate Dewolites for visiting last week and touring CRT and for any assistance she can provide in petting help from the State. 9 (3) Expressed appreciation to the Glenvar Middle School neighborhood and advised that they supported the project and he had heard no complaints. (4) Reported on VDOT Conference that he attended along with Congressman Goodlatte and Delegate Griffith and advised several things to be done next Spring that would give I-81 immediately help. Supervisor Nickens: (1) Asked that Planning staff look at population demographics as it relates to school age population so that County can project and predict where growth is going before revising where the next construction activity is going to be place within the school system. Supervisor McNamara: Reported on several area of regional cooperation. (1) County accepted $230,000 check today for joint stormwater project with State and Schools. ~) Advised that County accepted ownership of joint greenway with City of Salem and County. (3) Attended meetings this morning about shared arrangements and services with Roanoke City. U. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344A (5) discussion of economic development prospect; and Section 2.1-344 A (1) to discuss consideration and evaluation of the performance of specific County personnel. AT 8:55 P.M. CHAIR ADVISED CONTINUATION OF CLOSED MEETING WITH NO ACTION ANTICIPATED AND COUNTY ATTORNEY ADVISED NO VOTE NECESSARY V. CERTIFICATION RESOLUTION R-082200-7 JPM MOTION TO ADOPT RESO AT 9:48 P.M. URC W. ADJOURNMENT JPM ADJOURNED MEETING AT 9:48 P.M. 10 ACTION NO. ITEM NUMBER C ~- .~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 2000 AGENDA ITEM: Recognition of the Sheriff's Office for Accreditation by the American Correctional Association COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: ~`~~ Representatives from the Roanoke County Sheriff's Office and Administration met in San Antonio, Texas August 12-15 for the final review in the accreditation process of the Sheriff's Office. To become accredited, the office must comply with 38 mandatory and 401 non-mandatory standards which are audited by a team of professional assessors from other accredited agencies. Our department met all of the mandatory and 97.3% of the non-mandatory standards. Through this process, we are able to assure professional management of our operation; learn of areas of improvement for our facilities; identify practices and procedures which may require improvement; and learn from the experiences of other quality operations. At the conclusion of the program, we were advised that our program is accredited. This process is not a one-time event. A review will be required in three years to assure that we continue to be in compliance with then-current standards and practices. We thank the Board of Supervisors for supporting our Sheriff's Office in attaining this significant national recognition. RECOMMENDATIONS: Staff from the Sheriff's Office will be present for recognition at the August 22 meeting. Respectfully submitted, Appro ed buy, Dan O'Donnell Elmer C. Hodge Assistant Administrator County Administrator ----------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Church Johnson McNamara Minnix Nickens )~ ~ ' ACTION NO. ITEM NUMBER .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 2000 AGENDA ITEM: Report from Virginia Amateur Sports, Inc. on the 2000 Commonwealth Games of Virginia COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Peter Lampman, President of Virginia Amateur Sports, Inc., has requested time on the agenda to report on the economic impact of the 2000 Commonwealth Games of Virginia. He would also like to present a plaque to the Board of Supervisors at that time. The Commonwealth Games of Virginia were first held in July 1990 with more than 4,400 athletes competing in 29 sports. In 1999, 10,007 athletes competed in 42 sports, bringing the ten year total to over 80,000 athletes. The Commonwealth Games have a very positive economic impact on Roanoke County and the Roanoke Valley. During 1999, the full local economic impact was $8,363,243 with estimated visitors related tax revenues being $226,714, and estimated total visitor expenditures $5,038,098. Roanoke County has been involved in the Commonwealth Games since its inception, providing funding, fields and other assistance. We want to express our appreciation and congratulations to Virginia Amateur Sports upon the successful completion of the 2000 Commonwealth Games. Elmer C. Hodge County Administrator y ~~ ~ -/ Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Church Johnson _ McNamara- _ _ Minnix _ _ _ Nickens _ _ ,~~~ VIRGINIA AMATEUR SPORTS, INC. PRESENTING SPONSORS CMT Sporting Goods Mamsi Virginia's 13 ABC Kroger PREMIER SPONSORS Valleydale Foods DIAMOND SPONSORS Good Year Tire Mostly Sofas Vistar Eye Center GOLD MEDAL SPONSORS Adelphia Business Solutions BB&T Carillon Coca Cola GTE Wireless Holiday Inn -Tanglewood SILVER MEDAL SPONSORS AEP First Team Auto Mall Tanglewood Mall BRONZE MEDAL SPONSORS Advance Auto Parts Blue Ridge Copier Delta Dental Gentry, Locke, Rakes & Moore Lanford Brothers Mountain Springs Water PaineWebber Roanoke Electric Steel Roanoke Fruit & Produce Tony's Pizza Waldvogel, Poe & Cronk PATRON SPONSORS Burgess-DeMarco NBC Bank Sir Speedy ~-/ 711 C 5th Street, NE Roanoke, Virginia 24016 (540) 343-0987 FAX (540) 343-7407 www.commonwealthgames.org August 14, 2000 Mr. Joseph McNamara Chairman, Roanoke County Board of Supervisors PO Box 29800 Roanoke, Virginia 24018 Dear Mr. McNamara, Virginia Amateur Sports would like to have the opportunity to say thank you to the County of Roanoke for their outstanding support of the 2000 Commonwealth Games of Virginia at your Board of Supervisors meeting scheduled for Tuesday, August 22 at 3:00 pm. My presentation will take approximately 5 - 10 minutes. I would also like to re-present a plaque that I previously presented to Mr. Church at our VIP reception on July 13. If you can have the plaque at the meeting on the 22nd, it certainly would be appreciated. Please accept my thank you in advance for giving me this opportunity. I am looking forward to hearing from you. Sincerely, Virginia IAmateur Sports Peter Lampman President Promoting Sports In The Olympic Ideal Sanctioned by the National Congress of State Games and recognized by the United States Olympic Committee ~~ Recycled Paper Sponsor of ,,}~ ,,.~y~gg s rt Q ~ ~ S Y Y .- w3 11 Y '~) ~ y'3' .: ,1 G tfi S' ~,~ F' y '~i hl r ~ ~ sa ~ i of ~ 1 s 4 ` ~ i 1,, Y _ tiG 1 a 'Fi ~ ~ ~, ~~ ..t ~ ~ F~ _ r ~y , _ ~l } y., ~ i r~ ~~~, ~ ~ s r ~' ~ {; . • ` t ~~}~ m ~ ~i"~~~ALTH i . ~ y ~ } 4 1v7 - ~'V ~ tl - - - }L f ~ ~t A ,.; ~s , . :. -. 3' ~ ~ ,y ~I' Y ~~ t' ~ X ~ 44 r'1 ~~ ~~ ''~IRG~1rTIA t ; . , ~~~ ~„ s~, .~: f~ ~~ 1 ` t ~ M1t. 1 ROANOKE VALLEY ~, ~e~ _~ ~~ VIRGINIA AMATEUR SPORTS, INC. PRESENTING SPONSORS CMT Sporting Goods Mamsi Virginia's 13 ABC Kroger PREMIER SPONSORS Valleydale Foods DIAMOND SPONSORS Good Year Tire Mostly Sofas Vistar Eye Center GOLD MEDAL SPONSORS Adelphia Business Solutions BB&T Carillon Coca Cola GTE Wireless Holiday Inn -Tanglewood SILVER MEDAL SPONSORS AEP First Team Auto Mall Tanglewood Mall BRONZE MEDAL SPONSORS Advance Auto Parts Blue Ridge Copier Delta Dental Gentry, Locke, Rakes & Moore Lanford Brothers Mountain Springs Water PaineWebber Roanoke Electric Steel Roanoke Fruit & Produce Tony's Pizza Waldvogel, Poe & Cronk PATRON SPONSORS Burgess-DeMarco NBC Bank Sir Speedy 711 C 5th Street, NE Roanoke, Virginia 24016 (540) 343-0987 FAX (540) 343-7407 www.commonwealthgames.org August 22, 2000 Mr. Joseph McNamara and Members of The Board of Supervisors P.O. Box 2988 Roanoke, Virginia 24018 Dear Mr. McNamara and The Board of Supervisors Thank you once again for giving me the opportunity to publicly say thank you for your ongoing support and commitment to Virginia Amateur Sports and the Commonwealth Games of Virginia. Due to your efforts and others like you, our eleventh Commonwealth Games was very successful. Enclosed is a report on the economic impact the Games had on the Roanoke Valley. The report also provides information on the growth, the Games and the demographics of where the athletes traveled from to participate. These figures over the past few years have shown an increase in the number of athletes coming from outside the Roanoke Valley. Approximately 90,000 athletes have competed in the Commonwealth Games of Virginia over the past eleven years. Again, please accept my thank you for enhancing our ability to carry on our Tradition of Excellence; The Commonwealth Games of Vir inia. Sincerely, Peter Lampman President Promoting Sports In The Olympic Ideal Sanctioned by the National Congress of State Games and recognized by the United States Olympic Committee ~~ Recycled Paper Sponsor of FYI ISS I O N S 7f17E M E N`I' The mission of Virginia Amateur Sports, Inc. is to promote, develop, and facilitate amateur athletics throughout the Commonwealth of Virginia by subscribing to the following tenets: 1. Promoting the benefits of physical fitness and healthy lifestyles for. all citizens in the Commonwealth through attracting and facilitating sporting events and competition. 2. Conducting the Commonwealth Games of Virginia, a program of statewide competition, designed to encourage participation of athletes representing a broad range of ages and skill levels from communities in the Commonwealth under the jurisdiction of the National Congress of State Games. 3. Promoting an awareness of healthy lifestyles through relevant sports related education programs for citizens in the Commonwealth. .~~~ VIRGINIA AMATEUR SPORTS, INC. PRESENTING SPONSORS CMT Sporting Goods Mamsi Virginia's 13 ABC Kroger PREMIER SPONSORS Valleydale Foods DIAMOND SPONSORS Good Year Tire Mostly Sotas Vistar Eye Center GOLD MEDAL SPONSORS Adelphia Business Solutions BB&T Carillon Coca Cofa GTE Wireless Holiday Inn -Tanglewood SILVER MEDAL SPONSORS AEP First Team Auto Mall Tanglewood Mall BRONZE MEDAL SPONSORS Advance Auto Parts Blue Ridge Copier Delta Dental Gentry, Locke, Rakes & Moore Lanford Brothers Mountain Springs Water PaineWebber Roanoke Electric Steel Roanoke Fruit & Produce Tony's Pizza Waldvogel, Poe 8 Cronk PATRON SPONSORS Burgess-DeMarco NBC Bank Sir Speedy 711 C 5th Street, NE Roanoke, Virginia 24016 (540) 343-0987 FAX (540) 343-7407 www.commonwealthgames.org Commonwealth Games of Virginia "A TRADITION OF EXCELLENCE" Virginia Amateur Sports, Inc. founder and sponsor of the Commonwealth Games of Virginia, held its eleventh annual State Games competition in the Roanoke Valley during the weekend of July 14-16, 2000. The Games are amulti-sport event often referred to as a sports festival included 45 Olympic and non-Olympic sports. This concept fosters grassroots participation of all ages. The Games promote health, fitness, and the camaraderie within the Olympic tradition. The Commonwealth Games of Virginia were instituted in July 1990 to promote and recognize the efforts of amateur athletes across Virginia in all ages and demographic areas. More than 4,400 athletes competed in 29 sports in our first year. The success of these Games has been immeasurable. This past July 10,322 athletes traveled to the Roanoke Valley, the New River Valley, Waynesboro and Lynchburg to compete in 45 sports, bringing our ninth year total to over 90,000 athletes. The 2001 Commonwealth Games will be held once again in the Roanoke Valley on July 20-22. This quality multi-sport event is recognized and sanctioned by the National Congress of State Games, the United States Olympic Committee, and the National Collegiate Athletic Association. Over 11,000 athletes are expected to "Go for the Gold" in '01. Promoting Sports In The Olympic Ideal Sanctioned by the National Congress of State Games and recognized by the United States Olympic Committee 2~"a Recycled Paper Sponsor of 2000 Commonwealth Games of Virginia Estimated Economic Impact Statistics Roanoke Valley On Site Expenditures Direct Visitor Expenditures A. Number of athletes that stayed overnight 5,494 B. Number of spectators that stayed overnight 10,988 (1:2 ratio) C. Average length of stay 2.18 D. Estimated average daily expenditures $112.50 E. Number of day athletes 3,880 F. Number of day spectators 7,760 (1:2 ratio) G. Total Number of Athletes 9374 (~''+E) H. Number of attendees 18,748 (1:2 ratio) I. Total Number of Attendees 28,122 (G+H) • , ~ 2000 Commonwealth Games of Virginia Estimated Economic Impact On-Site Expenditures Entry Fees Average Fee=$20 * 9,374 athletes = $187,480 Gate Receipts Average Price= $5.00 * 18,748 attendees = $93,740 (1:2 ratio) Concessions and Merchandise Sales at the Event Conservatively estimate expenditures per pay per person = $10 $10 * 28,122 attendees * 3 days = $843,660 Direct On-Site Impact Gate Receipts+Entry Fees+Concessions/Merchandise = $1,124,880 Amusement and Recreation Multiplier = 1.66 Total On-Site Impact = $1,867,300 Off-Site Expenditures (See Explanation) Direct Spending 55% Indirect Spending 20% Induced Spending 25% pers/ dy $112.50 Final Figures Total On-Site Expenditures Impact = $1,867,300 Total Off-Site Expenditures Impact = $9,491,175 TotalImpact = $11,358,475 Discount 30% of total because spent by valley participants = $3,407,543 Total Impact of 2000 Commonwealth Games = $7,950,932 Explanation of Estimated Economic Impact Expenditures On-Site Expenditures (a) Expenditures include hotel/lodging, eating and drinking places, automobile/ gasoline, retail, transportation services, and amusement and recreation services. (b) There is no indication of what percentage of these expenditures were spent by 'locals', where a local is defined as anyone within 75 miles of the Roanoke Area. The numbers are biased upward unless expenditures by locals is discounted. Off-Site Expenditures (a) Direct impact measures the direct spending by visitors on the event itself or things like retail, dining, lodging, etc.; (b) Indirect measures how the direct spending influences the business of 'supplier- chain' firms, which are ancillary firms that realize increased business when the firms directly influenced receive extra business (e.g. increased business at the Holiday Inn may increase the business of the catering and laundering services used by the Holiday Inn); (c) Induced impact measures how the employees of all impacted firms are spending their additional incomes (as a result of increased business flow) throughout the region. (d) 'pers/dy' refers to spending per person per day; this row is multiplied by 84,366 (28,122 attendees and/ or participants multiplied by an average stay of 3 days) 2000 Commonwealth Games of Virginia Estimated Regional Distribution Roanoke Valley: Roanoke City, Roanoke County, Salem, Vinton West: Bristol, Martinsville, New River Valley Central: Charlottesville, Lynchburg, farmville, Staunton North: Winchester, Culpeper, Harrisonburg, Northern VA East: Norfolk, Richmond, Fredericksburg, Virginia Beach Other: MD, DC, AL, WV, NC, KY, OH, IA, TN o ~° 'b ~ -~ ~ ~. = -~ ~ 0 ~ ~ -i o o i. ~» o ~ ~ ~ w ~ ~ o f :? G o .~ ? o ~ '~ ~ a~ ~ ~ - ~ ~ ~ > v „ ~ a. -- "''~~ Z L~ a ox R v a ~'`~ tr ...:# Mai -~ ~ o .n -~ .o ~ rn cC p0 .~ U ~ c~ N u Q. rn ~ O ~-. `n O O O O `n T•}U~ T .:t`Tn.Yi~i n ~ 'O O `y ~ DO ~ y ~ v ,. x V1 W O~ T .~ j.,j.. j ~ ~ ~ `_, ~ O ~ ~ ~ ~ ~ ~ ~ w ° ~ ~ ~ u ~-' L „f m i as ~ _ ~ rn ~ ~~ c~ ~ ~«. ~ ~ 0 ~ ° N 3, ~, ~, tY. Q 3 L °° a o a> ~ rn (vim - ;+ n U ;~ d ~ ~ ~ ~. p ~ ~ ~ ~ ~ ~ y ~~ h v rn F--~ o ,~ on 3 ~ a> ... ~ on ~'' ~ ~ ^ - o:o -~ ~ c G M -r rn "~ ~ ~. C O ~ N ~% ~ r ~ ~ G4 U U a~ pU cn A' 'cj ~ E--. ~ ~ N ~.; ~ ~ H W ~i ~__ ~ ~ ~~. y --..~~ y ~ z ~ ., o ~ - , ~~=~ to to o ~ ~ ~ r~ ~~ - ~ . Q R ca ~ ~ .o ~-; c o ~- ~ a ° v N C9 C oo c C~ +,, ~ Z - ~.. ~ m O cfl (a ~ ~ ~ ~ °` _o O ~~ D o ~ ~ y rn 7 U O N °i~ ~ = C O ~ ~ O N ~ ~ v~\ No ~U ~ A rn o ~ o U Q u~ ~ O ZM-.. V m ~ o ~ o N r ~ CD ° ~, ~„~ ~00 O O ~ d V > o o, ~ 0 o LL. „ ~ 3 N G~ 0 0 '«= Y ~_ b N N Vl ~ ° y N C W t N ~ C7 p `O ~ ~ h W m r O L Q Q „_. td O O Xk ~-'- D ~ i O •~ }i /~ L( ~U R d.. N O ~ O N ~ ~ (' O S ~ _~ ~ N C O O U 0 0 0 N m m N ~ O> 07 O~ O ACTION NO. ITEM NO. ~~` AT A REGULAR MEETING OF THE BOARD.OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 2000 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for September 26, 2000 The titles of these ordinances are as follows: 1) An ordinance to obtain a Special Use Permit to allow the expansion of a fast food restaurant with drive thru, located at 4840 Hollins Road, Hollins Magisterial District, upon the petition of David J. Bell. 2) An ordinance to obtain a Special Use Permit to replace an existing tower with a new 199 foot broadcasting tower, located at 8241 Honeysuckle Road, Windsor Hills Magisterial District, upon the petition of Paxson Communications. 3) An ordinance to obtain a Special Use Permit to construct a church, located at 5530 Catawba Valley Drive, Catawba Magisterial District, upon the petition of Grace Assembly of God. 4) An ordinance to amend Section 30-91-2 (A) 1. of the Roanoke County Zoning Ordinance pertaining to the parking and storage of recreational vehicles in front yards in residential districts, upon the petition of the Roanoke County Planning Commission. ,~ FI-S 5) An ordinance to amend the 1998 Roanoke County Community Plan as it pertains to the future land use map and policies for the I-81 Exit 146 Interchange/Plantation Road area in the Hollins Magisterial District, upon the petition of the .Roanoke County Planning Commission. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for September 26, 2000. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1 t~~ inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, -P~~_rn Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by No Yes Abs Church Johnson McNamara Minnix Nickens F"- / County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 'ALL APPLICA.'~'TS Check type of application filed (check all that apply) O Rezoning Special Use O Variance Applicants name/address w/zip Phone:.$~~D ~ 9 Z' /.~,~ J . ~EC.C- I ~., ax No.,,~~~- 1~1Z-ZZ4LQ~ Owner's naFrte/address w/zip Phone Z3- ,S.~dOO/ CyBC f/rssoc~ 2.~es /yl~f~cl.9'G'~m,~/~ .l~clC. - 61~8 Gcf%/~ZG,~U/A-~; ~.Su,-~e 30o CG~.A-~iJ~/o~~No. ~z~ 2~? Property Location ~iJS ~/ ~ ~O~G g /~ Magisterial District: r10C.t-LrIJ S . , 7 r O~Y,~/OkF Z~f~ ~ / Community Planning area: ~ d LC.~h~ S Tax Map No.: ~, ~ b ~ ~ - 3, 3 Existing Zoning: C ~ Z Size of parcel(s): Acres: ~~ Existing Land Use: SY~O Pi ~ CQ~~'e(' REZONING AND SPECIAL USE P E RMIT APPLICANTS (R/S) ': '" ` Proposed Zoning: e. ' Z (~ hl L,V~/~',v9 e~ _ Proposed Land Use: ~Cy ~1 S ~ O 0 i~ ~ ~ /~O ~uS~ r.~PSS Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? l~( No O IF NO Ye A VARIANCE IS RE UIItED FIRST , s Q . Does the arcel meet the minimum criteria for the re e? Yes ~ No O uested Use T p q yp IF NO, A VARIANCE IS REQUIItED FIRST If rezoning request, are conditions being proffered with this request? Yes O No O VARIANCE APPLICANTS (V) Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WII~L NOT BE ACCEPTED IF ANY OF THl For Staff Use Only Date received: Received by: i~ ~~' DT Appiica 'on fee: _ PC/BZA date: y o0. ~~ •~ Sr } j L ~ ~~, Placards issued: B S date: Case Number .-r ITEMS ARE MISSING OR INCOMPLETE. SSE R/S , V R/S ~ V R/S Consultation 8 1/2" x 11" concept plan Application fee Application Metes and bounds description offers, if applicable Justification .-~---s Water and sewer application Adjoining property owners S ~~~ y~-1' I hereby certify that I am either the owner of the pr the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. <' Owner's Signature :.5~~'~~"t~ ~- JUSTIFICATION FOR REZQNING OR'SPECIAL USE PERMIT REQUEST Applicant DA vzn I3~ ~~ p~ j3AN,4 ~l~ SNo Hui JavR 7p ~ 6 0 The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. The property is presently zoned C-2. The applicant is requesting a special use permit to allow the commercial property to be used for adrive-thru coffee and cappuccino shop serving the needs of the public. The applicant is currently operating a seasonal (6 month a year) fast food establishment. With the addition of the drive-thru the applicant would then serve the needs of the public 12 months a year. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. The project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. The Comprehensive Plan calls for commercial uses in small undeveloped areas to serve the needs of the community. The use of the property for the shaved ice/coffee shop will be in conformity with that policy in the Comprehensive Plan and with the general guidelines encouraging commercial use on major arterial roads. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. The development of the property will not have any negative impact on public services or facilities. Due to the present position of the business, expansion will not reduce the current available parking space. ~= David Bell of Bahama Sno and Java To-Go request a special use permit fora 80 square foot expansion of their existing facility. The request conforms to the policies and guidelines of the Roanoke County Comprehensive Plan. Bahama Sno and Java To-Go currently operates a location in Daleville of Botetourt County Virginia. They wish to expand their location at 4840 Hollins Road Roanoke to offer to the public the same services. The applicant plans to build onto the back of the current business to include adrive-thru coffee and cappuccino shop in addition to the existing shaved ice portion. The expansion of the current location would allow for the current seasonal fast- food establishment to remain open 12 months per year. As opposed to the current 6 months a year it currently operates. The new addition would allow the applicant to serve the needs of the public year round and to also offer a new product to its customer base. Considering the volume of peak traffic that their current drive-thru (Daleville) experiences, it is anticipated that 65% of their drive-thru business will be done before 10:00 A.M. At this hour no other establishment in the strip mall is open except for Food Lion who operates on the other end of the mall. No negative impacts are anticipated. ~~ .: ~- PROPOSED . ~' I EXSITING ~~z~~~~~~ ~'~ar~. ,~ ~~~ ~ 3 `o 1 _.~ r~- ~ -~- --}- --~ -~r k ~ \ ~~ $' - ----- /~ l~ r LS+ r~6- "' ~ ~P,~Sta~ Sc ASSOCIATES PROPEfZTIES, .I1~1C. ONF Pl~RK f~LAC•E • ~»~ t FF i ~ic--Iwnv - c~-~nrrnN000~n, rN ~~n2~-?.931 • (Q23) a~s•booi • ~nx 0123) avo-8Gh? . J ]20AN LOCATION I~ollins Road N.W. anti Plantation JR.oad I~7.VV: TYPE CommLUlity Center TOTAL BUILDING AREA • 40,640 S.F. GROSS LEASABLE ~1.RFA 40,640 S.I~ . ANCHOR STORES Food Lion ............... 25,000 S.F: Revco ........................ 8,640 S.~'. 'T'OTAL STORES 5 ACREAGE 6.7fAC PARCEL A'VALLA]BL,E 2 .................0.75 SAC 'TOTAL PAR~.ING SPACES 20~ TRADE AREA POPULATION 198,000 . OPENING DATE December 1985 ~ _. .1 & f~SSOCIATES PROPERTIES. iNC,' a~ Nn~ n.•pe . ew is ~~I+rcn • e~nu~~eoa+ d u~~•a~+~ . ~~ mo-~.. rv ~~ ~voaeet VIRGINIA F . OLLII~1;~ P~AN~~T~rc~N ~p~A~A o~ ~ l , I~ _ ,\ ~ ~ I _ _ '~ j Food Q ~' ~1 ~ Lion ~ I . ~ I --- j. i a j ( i I i . j ,~ I i ~ _._ -~.._.._. _. _I ' ~ ~ Outparcel2 . Central ~ ! 0 75:~AC Fidelity ~ ! ~. IIank ` a~/ ~ 1 r \ ~a*p . ~ 1~' 1 ~~ ~ ~~~ ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT David J. Bell Zoning: Special Use Tax Maio No. 38.16-1-3.3 'n Rd -~-~ ~ , COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard ter. P.0. Box 29800 Roanoke, VA 24018 ( 540' 772-2068 FAX (540) i72-2108 For staff use only dace rweceived:' '~~~l.,,e,a applicaticn fee: placards issued: IUf2~ / Case Numbey; ~~ rece-ved by: 1~ ~ ~c;az,a date 3CS,date: Does the pyrcel meet the minimum lot area, widt~~, and frontage requirements of the requested diszric,? YES _ / NO IF N0, A VA;=,(A~VCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for tha requested Use Type? YES ~''/ NO 1F NO, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proff~r~d with this request? YES NO ~'i:~i:::'o `~ ~ ~ i~"' ~ ~':: iii c: iii' i' ii'i iii' ii`i~i ~?~ ~ iii iii iEiiii li':'''.'ii5 ii iii'i ' i' iii:?ii' i i~' i;' iiiiiiiiiii iii'i' iiii ~ iii: iiiii iiii iii ii It iiiii lii ii; iii;~iii'' i;i i' iii iiiiii'ii iiii is ri~i'i'• i i'. r. p ~~ ~}.: ::~' i::i:' ; ;:::ii:::::i:;:::;i;::iiiii;i;:::i;:ii::;::i;iiii:isisi::::i::i::i::i:::i:::;:;i;iii::i::::::::i;i::::;:iii::'::iii::ii::is:ii:::i;:iii:;i;i;:;:ii;'i:i::: Variance of Section(s) of t~~e Roanoke County Zoning Ordinance in ordar ro: Is the application complete? Please check if enclosed. APPLICATION tiVILL NOT BE ACCEPTED IF ANY OF THESE ITEi~1S ARE MISSING OR II~~COMPLETE. ,'~'~C~~ (c'~., ~~,ci ' ars v wa v ws v ~ ~v r~~ 5 i'C' ~ Consultation 8 1 /2" x 1 1 ' concept plan Application fee r`~"S ~ ~~"~'~~ Application ~~`' tiletes and bounds description »« Proffers, if applicable ..)ustification ~~ Water and sewer application Adjoining property owners l hereb y certify that l am either the o~.vner of the proRerty cr the cwner's agent or contract purchaser and am acting ~.vith the knowledge and co e,~~ of the owner. Owner's. S. g r, a t u r e : ~ ~-•------- ~~~ "~'=~;-'~.. ~" i~-t,i~ ..,. f 7j ~: I;;~t;: r :'::::.::;, ~ !:,:i::i:i::aili:i; is ii: is?:>'i:!';_:':~ ;i:i `: `: iiiii;i;iii i I i; iiii i~i iiiiiiii`t?```'i!:::i ii;iia;;ii iii~~~Eiaiit~is~i iiliftiif iii Proposed Zoning: ~"¢.~~..~~') - I roe Staff Usa Oniy Proposed Land Usz: ~p ~ } ~ Use Type: t'~~~..AK:..~'i ~-r-[T- '~,.j~ - '~a~i'N1 L f";i-~i Lai it-~"1- Case tJumber The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the follo~,ring questions as thoroughly as possible. Use additional space if necessary. w ~.. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. I Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. Please describe the impact(s) of the request on the property itself, the adjoining properies, and the surrounding area, as well as the impacts on public services and facilities, including water/se~Ner, roads, schools, parks/recreation, and fire!rescue. ~~.rt ~ r~~~cn ~-~"' ~ C-n~ ~rC~ v ~,n.~1c~ ~~ ~.- ~c ~ °s-rt t-t ~ -"'t".~ ,~, . ~T'H~-- -~ f "o t~-1 ~- . t,~ o~ C~~--1 P ~ ~--n r~~ , li~-~- mac, S-r ~-- ~ ~"~ ~..a - t r u,. b t~. i-~1"t GYE`-O , -1 }-1.1~G. T~ y~ f-~' ~1 t l,.t. ~C.C.13M0 ®A~`I'~ ~K~.,i,-a 1.71 L`1 iTit'~L. "~-~-~5!) S 1 a~i v~.~lr~ca. ~1z ~,~~~ `-~r-'.~I'7ot-~ . `i`t-~ ~~ ~+~-{ce._ c>-r -~_ ~',r~c.t~.~-a-y ~ 1 u.. Ncss-- ~~ ~ve~N-~.~c.~ Gtr-~~~~ ~~rn -~ G~sK--r G;?r~~ rnor+~ . i ~i i-~ Tc~~--~~ T'1r-~/' ,~.L~ .fir-~o~r~. 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W ~~ ~~ U Z os~ LL o~ o~o~ ~ > a.6 W W a~Zm w~a H~ 7 m r ~o ~ a Q ~~ ~ ~ U . ~. ' ~~ " W _~os ~ H ~~y . x ~ ~E~ t= Q aC U ~ ~~~ ~ Y- V Zv , ^ ~ Q . ~~. ~ W a ~ ( ~ j ~L ~ tj y > ~ ~ N / _v g ~ °i3~~ e ~ ~ R~ n ' L.L ~ X ~~ ~ ~ QQX •V~~ ~ lY ~ v/ - N J Q H W N s- o ~ ° a > J °~ W ~ O P N W ~ 1 a ~ m _j r o Cn W a V J U 0 X ~ O Z 3 Y ~p ~mo whin F N Z V J ~ ~ SLR ~ _~. r w ~~= ~ ~~ x _ ~~= ~~ ~~ g_ 295.C m ~- Z UQo° Q ~om~ moo= o~ ~~~~ 0 W °° z w ~ Uw ~¢ 3WW~ o~ ~I ~~ W~ ZJ ~~ owl ~ ~ ~~ ~ _ N~ ~ ~ O ~ x ~ cnI ~ w L_~ ~9 ~ ~m I I - - ~~ I w~ I I z ~ ~w ~ ~ I ~~~ ~ ~ ~ ~ ~ / i W~ ~ ~ i ~~ ~ ~ ~ ~~ ~) ~ I ~ ~~ v I ~ ~ ~ w ci Q X ~ cn -- w ~ ~ ~ ~i _ ~~ w o ~~~ ~ o' cv co i ~ Q v U `~ OC ~- °"" Z- ? Q ~ ~~~ ~ ~ 'v W ,~ m ° ~ I- W ~ ~ ~ ~ Bc a X~ ~j. ~[ ~ /U~ vJ ~ N cs`l .~ LJ~ C~ P~ `~ 9 W ® Q ® O (] Z 51'OC ROANOKE COUNTY Paxson Communications DEPARTMENT OF Zoning: Special Use COMMUNITY DEVELOPMENT Tax Map No. 93.00-1-47. County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 ..~ For Staff Use only Date received: ~. Received bv: ~ ~ `~~ Il%~-' ~ t~ ~~ Application fee: J PC/BZA date: ~. ~ PIacards issued: , ~ BOS date: e Case Number ,: "~' ALL APPLICANTS Check type of application file,,d (check all that apply) 0 Rezoning +l~° Special Use 0 Variance ~ t A/p licants n'~`'~'f~'~'j)~~./{ad~d~reys'jsj)(~_w/(fz/ip (//~ Phone• h_~~JJc 3~~ Gq;~Z2 ~bc~ / ~6 ~ £ ' ~~ ~ , , .. J~ Fax No. ) ~ /~ ~ ~ , J 4.~ N ~ r".l J 1 T j Owner's name/address w/zip Phone: Fax No. P operty Loc tion ~' ~..~~,~~j~~ ~/r~~~~? ~I. k' • Magisterial District: /~~~ " ~~~1 ~~~ i ~ , ~.", Community Planning area: ;/. Tax 1VIap No.: y _ ?~~ ,~~ '' ~ "' ~~"`~ ~' Existing Zoning: ~ ;%-- Size of parcel(s): Acres: ~~~ Existing Land Use: !~ e~~'''`~~~?,!r'~~ REZONING AND SPECI,=LL USE PERI~IIT APPLICANTS (R/S) ~ Proposed Zoning: ~,..,~ ~`~T<-f~ J3 Proposed Land Use: Does th parcel meet the minimum lot area, width, and frontage requirements of the requested district? ~ Yes No ~ IF NO, A VARIANCE IS REQUIRED FII2ST. Does the parcel meet the minimum criteria for the requested Use Type? Yes O No O IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes O No ~ V.~lIZIA.VCE APPLICANTS (V) Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION tiVILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/ V R/ V R/ V Consultation ~ 8 1/2" x 11" concept plan y~ Application fee Application Metes and bounds description Proffers, if applicable Justification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. ~, 2 ~ ~ L ll~"~.+2r. Owner s Signature _- TLTSTIFIC~~IO'ty FOR REZO~V'ING OR SPECL~L USE PER1tiIIT REQL~ST Applicant C ~~C~'~G ~.~~~ ~ 0 a~ ~,TG ~ ~i'~~~~.~ ..r ~'" The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification the Zoning Ordinance. ~ ~~~ ~~ ~ .~,~ f ~~~ GG~s~-f'~,-di~'L~~ ~~' 3.%{+~.-~~ ! f5•~rJcJ fr d' li~ ~- ~ i~ ~~~ ~•~i ~ ~~r. ~ Please ex lain how the project conforms to the general guidelines and polices~ontaine~d~ the Roanno~keC~ou~nty Co unity Plan. r-~Lvj ~'12~, ~~'I"'~' ~'C~ Gfi~~%Y~~ ~a~t-~%~ ~'f"~`~~~-~,f.1~3~..r` ~~iZ'~ci~~z~.L~~c.1-~ Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, 'ncluding w ter/sewer, roads, schools, parks/recreation and ~' e an rescue. li~l. ~~~`~X~ l t"/J,,g/(~/~{~''~( 4"~f~-/ ~rJZJ~ , ~y{~J '~S'+~C~ ~~{f"'Y ~'~ r G` ~/..~ 11L~f~~..f.~l,~t=-~ ~Q ~~~~~-'..~,L~ ~ll(+/'J~.-, J~! .iG~{rC....lo~ ~'LiG,.l ti"' [..~.~' ~~'A te/f'J~t,~/~ I./ j } a }~ i YNY ~O ~~ ;~~ ~> ~G2 f~1 ~~ ~~~~~~ '~~sia orb--3 ..._ ~~~~KS ~J~Jy~a~yyy~yyy8_ ~FO4~L ~, +T~1-~QQQQ~ i <s'i~~W o ra~~~~ i~~ ~ r ya i ~r ~~~ as ,. s-yy aowre 7 rmr aar ~ aaoa g 1 'fII-i?-dl'1 bN XI' 10i '8d DLJI 'i'O NeaOle '7 .canN aw `a 31Y4 ~i ~ ~ 1 a o• a'» .aa. w ~ ~ ~ % M ~. a ( o ti ~ ~a k$ ~ i - ~ ~ T ~ °' T ~ T ~ T ~ ~ t ~, ~ yy ~ ,; „ ~ -{ a ~ U ~4 f 1 ~ 3 ~ fi ~ ~ ~ _ '' • ~ t O ~ ~ S ~ xx ~ ! ~.I C V ~ pp (( • ~C A ~ ~ LD M ~ ' ~r ~ .8b ~ ~: ' ~ , „ za^ ~ i -' ~ l - ~ _ ,oa 1- -- ~ ,- ~ ` M 1 ~ 111 ~~ ` ~ ~ 2 ~ ~ ~~: ~a }+ ~,~ s d :a °~ Ci. O ``~ ~ ;~ M $~ ~~~ ~ ~ A ~ ~ A ~ ~ te; 'O^ `, a~e ~'q ~ r W ~Q~ -.a ~ ~ O W .. p~ ppqq ~, o W o ~ ~ H ~ w lL, w ~ ~~' CC ~ I a' 3e' tae.: ' a > ~ ~' ~ ~ ~ ~ ~ W ~ w ~~ ~~ ~ ~ A " ~ v ~ ~ ~ ~ ~ ~ o v ~ _ ' Q o =' ~ v O ~ O try et >. Q ~,t ~ W a ~~. ~C7 jL7~ ~:~ o~ Q~,t-ce ~ = ~ ~ ~2 ~~N ~ ! ~n ~ Ty ~~ S~ I~ y ~ B e~ !-. a C . lr7 ,~ $t3 ~`,3~?E- ~t ° ~ ~ ~ ~~ LQZe 0 ~~ ~~2~ te -r ~OZQLb ~ Q ~tiQ~~ O 0 4 e 1 N -~~~ v ~ ~ o_ ~ a a ~ ar '~ « Qa ~d A • mjOh 1 *.~ ?_OSSG i ~ »t- G uiV Z~ S Q tl ~ < O ti! C t001~~2 ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Grace Assembly of God Zoning: Special Use Tax Map No. 7.00-2-55 __ a ~,~,. AT A REGULAR MEETING OF TI'130~RD'OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 26, 2000 AN ORDINANCE AMENDING AND REENACTING THE ZONING ORDINANCE OF THE COUNTY OF ROANOKE VIRGINIA BY THE MODIFICATION OF STANDARDS FOR THE STORAGE OF RECREATIONAL VEHICLES IN RESIDENTIAL DISTRICTS. WHEREAS, in 1992 the Roanoke County Board of Supervisors adopted a new zoning ordinance for Roanoke County ,including provisions pertaining to the parking of vehicles in residential districts; and, WHEREAS, the Roanoke County Board of Supervisors has requested the Roanoke County Planning Commission to prepare an amendment to the zoning ordinance addressing the allowable storage of recreational vehicles in residential districts; and, WI-IEREAS, public necessity, convenience, general welfare, and good zoning practice support an amendment to the Zoning Ordinance of the County of Roanoke to provide for the storage of recreational vehicles in the street-side side yard of comer lots in residential districts; and, WHEREAS, the Planning Commission held a public hearing on this amendment on September 5, 2000; and, WHEREAS, the Planning Commission has recommended of this amendment to the Zoning Ordinance of the County of Roanoke. WHEREAS, public notice and advertisement of this amendment has been provided as required by Section 15.2-2204 of the Code of Virginia, and the Roanoke County Code. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Zoning Ordinance of the County of Roanoke is hereby amended and reenacted to provide as follows: I. ARTICLE V SECTION 30-91-2 (A) 1. IS HEREBY AMENDED AS FOLLOWS: Sec. 30-91-2 General Regulations for Parking (A) In the AR district and in all Residential districts: Except for vehicles parked within multi-family developments all recreational vehicles, boats, and utility trailers shall be parked ' behind the front building line, unless space is provided in a completely enclosed garage or other building. T ' - ~ -- - --~ -` - -~ ~t that That this ordinance shall be in full force and effect from and after October 1, 2000 ACTION NUMBER ITEM NUMBER~'~y' -- / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 2000 AGENDA ITEM: Ordinance authorizing quitclaim and release of a 15-foot sanitary sewer easement recorded in Plat Book 16, Page 41, Edgemont of Vinton, Section 1, within the boundaries of Sunflower Drive, south of the intersection of Tulip Lane and Sunflower Drive, and a 15-foot sanitary sewer easement, and 15-foot water line easement recorded in Plat Book 9, Page 281, Spring Grove, Section 7, within the boundaries of Sunflower Drive, north of the intersection of Ivy Lane and Sunflower Drive, being located in Edgemont of Vinton, Section 2, in the Vinton Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This is the first reading of the proposed ordinance to authorize quitclaim and release a 15-foot sanitary sewer easement in Plat Book 16, Page 41, Edgemont of Vinton, Section 1, within the boundaries of Sunflower Drive, south of the intersection of Tulip Lane and Sunflower Drive, and a 15-foot waterline easement, and 15-foot sanitary sewer easement in Plat Book 9, Page 281, Spring Grove, Section 7, within the boundaries of Sunflower Drive, north of the intersection of Ivy Lane and Sunflower Drive, being located in Edgemont of Vinton, Section 2, in the Vinton Magisterial District. BACKGROUND: In November of 1993, C & S Development Corporation, dedicated a 15-foot sanitary sewer easement to Roanoke County as recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia, in Plat Book 16, Page 41, to provide sanitary sewer service to Edgemont of Vinton, Section 1. 1 c-~ In April of 1984, C & S Development Corporation, dedicated a 15-foot water line easement and a 15-foot sanitary sewer easement to Roanoke County as recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, Page 281, to provide water. and sanitary sewer service to Spring Grove, Section 7. In order for the portion of Sunflower Drive to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of-way be free and clear of any third party rights or encumbrances. The quitclaim and release of the subject portion of the sanitary sewer easements and the water line easement to the Commonwealth of Virginia would be subject to VDOT issuing a permit for such facilities and the condition that the facilities located within the 50-foot right-of-way of Sunflower Drive may continue to occupy the streets in the existing condition and location. The release would be for as long as the subject section of Sunflower Drive is used as part of the public street or highway system; however, said easements would not be vacated by the Board and would revert to the county in the event of abandonment of the street or highway. The Utility Department agrees with this request. (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents to quitclaim and release the sanitary sewer easement within the boundaries of Sunflower Drive of Edgemont of Vinton, Section 2. (2) Decline to adopt the proposed ordinance, which would result in the portion of Sunflower Drive remaining a private road. Roanoke County staff recommends that the Board of Supervisors adopt the proposed ordinance as provided in Alternative 1. S~1~MITTED BY: APPROVED BY: ~ ~ ~~~~ Arnold Covey, Director Elmer C. Hodge Department of Community Devel pment County Administrator 2 ~'l Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE Church Johnson McNamara Minnix Nickens No Yes Abs c: Paul Mahoney, County Attorney Gary Robertson, Director, Utility Department DESCRIPTION: A 15-foot sanitary sewer easement (P.B. 16, PG. 41) within the boundaries of Sunflower Drive south of the intersection of Tulip Lane and Sunflower Drive, within Edgemont of Vinton, Section No. 2. EDGEMONT OF VINTON, SECTION NO. 1 ~ ~.. 5 , ze. ~ d:~ M 1 0 x ~ 4. ~~%; ~~ . m r3, l .,~W tj 3 ~ It l ' f ..~.....;' A' l 1 V y _ % /, / / ~.... ~..., .-,,.e i 4.' '! ~, ~ ~~ TULIP LANE / ~ ~ ~~ r . ~ _~ J! r~ ~ ~ 15=FOOT SANITARY SEWER EASEMENT ~ ~ ~ . TO BE QUIT-CLAIMED AND RELEASED . _ _. EDGEMONT OF VINTON, ` SECTION NO. 2 :. ~. ~'~- ~ ;1 s~e.~,:. cmwry scnw,i Bouid o/ F.OG)O~'6 iu. ~ r sz.z ~z..ii. . ,.~^t ,I ~, 'o aoo d ~~/ o~~~ SITE EXHIBIT `A' 15-FOOT SANITARY SEWER EASEMENT ~2DAIYDK~' CD~TNT`Y DEF~..RT~fE'.NT D~' ~ TO BE QUIT-CLAIMED AND RELEASED C©~SM'FJNI2'Y D~'YE10~11T~WT' . EDGEMONT OF VINTON, SECTION N0.2 ~ ~. , ' DESCRIPTION: ,~ I.Pc n.°@.. L~ 1~.9 ' s •. A 15-foot water line easement and 15-foot sanitary sewer I., ,..Y 5 ,.. ; .3~ .. , g;~.; .,- 1 easement (P.B. 9, PG. 281) within the boundaries of \ _~' g" ~ S~ ~" Sunflower Drive north of the intersection of Iv Lane " P. So e... ". 23. - Sy le. " and Sunflower Drive, within Edgemont of Vinton, Section No.2. • ~ °~ " . • °;°` '~~", ~, s~ a„ . ~ i` , 4F.. e2. hn~~ i . ~. a' 15' WATER LINE EASEMENT AND '" ~ 'la ~s~ 9 w4°''` • ~ e°:,,, '~I 15' SANITARY SEWER EASEMENT °. ~ r 7•;'°° ~"~' -~5 uF -'s0 ... ,U,' tea." tl. •,.y'•y.', .~ev3 ~ e ' L'PI~ ~ _a.-~ TO BE QUIT=CLAIMED AND RELEASED _ I°~ ~ b "-"" ~ ~''~ 30 ''~ '°~ ~ y ~..~ x'11. ..~: ':: e8~ ..,.l.lm "'~•~, 2e +ss . Imo.. p'~ ,.. u .: ale.". X27 "w 3;~.~. d.. ( ~ EDGEMONT OF VINTON, .•,z.~ ;'•23 :- ~p ~Z~~ 5e~~• m0,'.'~ ~. ."Y.,, ~s" ~ 13L iii` -']n.', m••• •Z ra„ 3:y~ k, SECTION NO.2 „y . P5: ~`",~ ' - },,..~'' ~ w 6, °. u tee. ' 6 se.l SANITARY 1 5.... rm N. ~; " •,. ctipr, ~<„~ur ,s ~' -..4 SEWER „ 'Iv~;~."__;a,.~ -. ,. ~ WATER ----------- ~~ '' " , ,;, !~•. f 5,. ~,. ~ °. ;: } ,~' 3..w ,~,, ~k q . 2 j ~ •; ;;a- %~- $~. . ~,~ ,°' Boo ~w t - ~~~ A SITE i -:TEMP _ t ~ CL1L-DE-SAC --~'~'° . ®. 3 ~~ p _ _ -~ ~ SPRING GROVE, -' ~~p ,~E ~ ~~ ~ ~P SECTION 7 3. \ \ ch ~~, 16 ~ \y,\ ~~ - ~~' ti~ _ 1~~ EXHIBIT `B' .ROANOKE COUNT'' 15-FOOT WATER LINE EASEMENT AND DEP.~T~•fENT O.F' - 15'-FOOT SANITARY SEWER EASEMENT TO BE QUIT-CLAIMED AND RELEASED CO~I.I4~UNITY .DEVE.~O~M.~`NT ~, EDGEMONT OF VINTON, SECTION N0.2 ~ ~( AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGII~TIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 2000 ORDINANCE AUTHORIZING QUIT-CLAIM AND RELEASE OF PORTION OF A FIFTEEN-FOOT SANITARY SEWER EASEMENT RECORDED IN PLAT BOOK 16, PAGE 41, AND QUIT-CLAIM AND RELEASE OF PORTION OF A FIFTEEN-FOOT SANITARY SEWER EASEMENT AND PORTION OF AFIFTEEN-FOOT WATER LINE EASEMENT RECORDED IN PLAT BOOK 9, PAGE 281 AND FURTHER SHOWN IN PLAT BOOK 16, PAGE 41, WITHIN THE BOUNDARIES OF SUNFLOWER DRIVE, EDGEMONT OF VINTON, SECTION 2, SITUATED IN THE VINTON MAGISTERIAL DISTRICT WHEREAS, in order for portions of Sunflower Drive to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of--way be free and clear of any third party rights or encumbrances; and, WHEREAS, VDOT has requested quit-claim and release to the Commonwealth of Virginia, subject to certain conditions, of all existing easements within the boundaries of Sunflower Drive, namely the following: a portion of a 15' sanitary sewer easement, south of the intersection of Tulip Lane and Sunflower Drive, Edgement of Vinton, Section No. 2, shown and designated as "NEW 15' S.S.E." on the `Plat Showing Section No. 1 "Edgemont of Vinton" Property of C. & S. Dev. Corp.,' dated September 10, 1993, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 16, page 41; a portion of a 15' sanitary sewer easement, north of the intersection of Ivy Lane and Sunflower Drive, Edgemont of Vinton, Section No. 2, shown and designated as "15' S.S.E." on `Plat of Section 7 "Spring Grove" Property of C. & S. Dev. Corp.,' dated January 23, 1984, and recorded in the aforesaid Clerk's Office in Plat Book 9, page 281, and further shown as "EX. 15' S.S.E." on `Plat Showing Section No. 1 "Edgemont of Vinton" Property of C. & S. Dev. Corp.," dated September 10, 1993, and recorded in the aforesaid Clerk's Office in Plat Book 16, page 41; and a portion of a 15' water line easement, north of the intersection of Ivy Ci -/ Lane and Sunflower Drive, Edgemont of Vinton, Section No. 2, shown and designated as "15' WATER LINE ESM'T." on `Plat of Section 7 "Spring Grove".......,' dated January 23, 1984, and recorded in the aforesaid Clerk's Office in Plat Book 9, page 281, and further shown as "EX. 15' W.L.E." on `Plat Showing SectionNo. 1 "Edgemont ofVinton"......,' dated September 10, 1993, and recorded in the aforesaid Clerk's Office in Plat Book 16, page 41; and WHEREAS, it will serve the interests of the public to have Sunflower Drive accepted into the state secondary road system and the release, subject to the issuance of a permit and other conditions, will not interfere with other public services and is acceptable to the affected Roanoke County departments. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on August 22, 2000; and a second reading was held on September 12, 2000; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be released are hereby made available for other public uses by conveyance to the Commonwealth of Virginia for acceptance of Sunflower Drive into the state secondary road system by the Virginia Department of Transportation (VDOT). 3. That quit-claim and release to the Commonwealth of Virginia of the portion of the 15' sanitary sewer easement recorded in Plat Book 16, page 41, of the 15' sanitary sewer easement recorded in Plat Book 9, page 281, and further shown on Plat Book 16, page 41, and of the 15' water line easement recorded in Plat Book 9, page 281, and further shown on Plat Book 16, page 2 ~"..~ 41, within the boundaries of Sunflower Drive as shown on Exhibits A and B, is hereby authorized subject to the following conditions: a. VDOT issuance of a permit for any and all water lines or pipes, sanitary sewer lines or pipes, and any related appurtenances or facilities. b. The facilities located within the 50-foot right-of--way, under Sunflower Drive, Edgemont of Vinton, Section 2, shown on Plat Book 16, page 41, and Plat Book 9, page 281, may continue to occupy the street or highway in the existing condition and location. c. The release would be for so long as the subject sections of Sunflower Drive are used as part of the public street or highway system. 4. That the subject easements are not vacated hereby and shall revert to the County in the event of abandonment of the street or highway. 5. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. g:\attorney\vlh\agenda\Quitclaim\Edgemontof Vinton.gcord 3 -i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 2000 ORDINANCE 082200-1 AUTHORIZING THE ACCEPTANCE OF THE DONATION OF THE HANGING ROCK BATTLEFIELD TRAIL AND PARK AREAS FROM THE HANGING ROCK BATTLEFIELD AND RAILROAD PRESERVATION FOUNDATION WHEREAS, the Hanging Rock Battlefield and Railroad Preservation Foundation was created in 1994 to construct and operate the Hanging Rock Battlefield Interpretive Trail and Greenway. The Foundation is composed of citizens and representatives of Roanoke County and the City of Salem. The Foundation coordinated the acquisition of the real estate, designed the trail, secured funding and constructed Phase 1 of this project, which was opened in 1999; and, WHEREAS, the Foundation has requested Roanoke County and the City of Salem to accept the donation of the Trail and park areas to provide more consistent maintenance and operation, and to incorporate this Trail into the trail networks of the local governments in the Roanoke Valley; and, WHEREAS, the acceptance of the donation of the parcels of land constituting the Hanging Rock Park(s) and the portion of the Trail located within Roanoke County is in the public interest; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on August 8, 2000; the second reading was held on August 22, 2000. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, as follows: 1 1. That the donation for charitable, educational and recreational purposes, of that portion of the Hanging Rock Battlefield Trail located within Roanoke County and the park areas, including but not limited to "Hanging Rock" and "Buzzard Roost Cliff', by the Hanging Rock Battlefield and Railroad Preservation Foundation (the "Foundation") to the Board of Supervisors of Roanoke County is hereby accepted, approved and authorized, subject to the applicable reservations, restrictions, easements and conditions of record affecting the properties, said properties and easements for the Trail and park areas being more particularly described as follows: a. That certain strip or parcel of land, being the former Norfolk and Western Railway Company's main track right of way as it ran between the City of Salem and Hanging Rock, containing 3.56 acres, more or less, and being shown on Drawing No. RD-96-0042, dated July 2, 1996, last revised September 30, 1996, recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1524, page 1891, and being the same property conveyed to the Foundation from Norfolk and Western Railway Company, a Virginia corporation, by deed dated October 11, 1996, of record in the aforesaid Clerk's Office in Deed Book 1524, page 1886. b. That certain tract or parcel of land, containing 6.00 acres, more or less, lying on both the northerly and southerly sides of Route 419 near its intersection with Route 311, designated upon the Roanoke County Land Records as Tax Map No. 36.10-1-16, and being the same property conveyed to the Foundation from Virginia Division, United Daughters of the Confederacy, Incorporated, a Virginia non-stock corporation, by deed dated October 23, 1996, of record in the aforesaid Clerk's Office in Deed Book 1528, page 368. c. Those certain parcels of land, lying on the northerly side of Virginia State Route 419 (Electric Road), designated as Lot 1 and Lot 2 on the plat of subdivision for the Hanging Rock Battlefield and Railway Preservation Foundation of record in the aforesaid Clerk's Office in Plat Book 21, page 29, designated upon the Roanoke County Land Records as Tax Map No. 36.10- 1-9 and Tax Map No. 36.10-1-10.1, respectively, and being the same property conveyed to the Foundation from Margaret Richardson Hinchee Revocable Trust, et als, by deed date June 24, 1998, or record in the 2 aforesaid Clerk's Office in Deed Book 1583, page 705; SUBJECT TO THE FOLLOWING: (i) LESS AND EXCEPT Lot 2 as shown on the above-described plat recorded in Plat Book 21, page 29, designated on the Roanoke County Land Records as Tax Map No. 36.10-1-10.1, conveyed by the Foundation to Fincastle Rifles Camp No. 1326 Sons of Confederate Veterans by deed dated October 25, 1999, of record in the aforesaid Clerk's Office in Deed Book 1654, page 1201. (ii) That certain permanent sight distance easement dedicated to the public by the Foundation by instrument dated March 11, 1999, and recorded in the aforesaid Clerk's Office in Deed Book 1618, page 459. 2 d. That perpetual RIGHT and EASEMENTfora "NEW PUBLICACCESSTRAIL AND GREENWAY" across the parcel of land belonging to the Margaret Richardson Hinchee Revocable Trust, et als, designated upon the Roanoke County Land Records as Tax Map No. 36.10-1-17, extending between the right-of-way for State Route 419 (Electric Road) and the Foundation property (Tax Map No. 36.10-1-16), shown on plat dated January 28, 1998, prepared by Mattern and Craig, Inc., recorded in the aforesaid Clerk's Office in Deed Book 1583, page 1515; and being the same right and easement conveyed to the Foundation from the Margaret Richardson Hinchee Revocable Trust, et als, by deed of easement dated June 24, 1998, recorded and re-recorded in the aforesaid Clerk's Office in Deed Book 1583, page 709, and Deed Book 1585, page 1506, respectively. e. That perpetual RIGHT and EASEMENT, ten feet (10') in width, for a "NEW PUBLICACCESS TRAILAND GREENWAY" across the parcel of land belonging to the Margaret Richardson Hinchee Revocable Trust, et als, designated upon the Roanoke County Land Records as Tax Map No. 36.10-1-15, extending between the right-of-way for State Route 419 (Electric Road) and the Foundation property (Tax Map No. 36.10-1-16) leading to Buzzard's Roost, shown on plat dated June 2, 1998, prepared by Mattern and Craig, Inc., recorded in the aforesaid Clerk's Office in Deed Book 1585, page 1526; and being the same right and easement conveyed to the Foundation from the Margaret Richardson Hinchee Revocable Trust, et als, by deed of easement dated June 24, 1998, recorded and re-recorded in the aforesaid Clerk's Office in Deed Book 1583, page 718, and Deed Book 1585, page 1517, respectively. That the County Administrator, or any Assistant County Administrator, is authorized to execute such documents and take such actions as may be necessary to accomplish the acceptance and acquisition of these properties and easements on behalf of the County of Roanoke, all of which shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Pete Haislip, Director, Parks & Recreation David Porter, Director, Economic Development Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 4 J ACTION NO. ITEM NUMBER ~~' ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 2000 AGENDA ITEM: Second Reading of an Ordinance Authorizing the Acceptance of the Donation of the Hanging Rock Battlefield Trail from the Hanging Rock Battlefield and Railroad Preservation Foundation. COUNTY ADMINISTRATOR'S COMMENTS: a~,~rr~«~ BACKGROUND: In 1994 the Hanging Rock Battlefield and Railroad Preservation Foundation was created to construct and operate the Hanging Rock Battlefield Interpretive Trail and Greenway. The Foundation is made up of both citizens and representatives of Roanoke County and the City of Salem governments, as the trail is located in both jurisdictions. The foundation coordinated the acquisition of the property and rights of way, designed the trail, secured funding, and oversaw the construction of Phase 1, which successfully opened in 1999. SUMMARY OF INFORMATION: The Hanging Rock Battlefield and Railroad Preservation Foundation has approached Roanoke County and the City of Salem about donating the portions of the trail located in their respective jurisdictions to the governments. They feel this donation would help provide consistent maintenance and operations of the trails and would be a better fit into the trail networks of each jurisdiction, particularly as more trails are being brought on line by the governments. Acceptance of the donation was discussed at the joint meeting with the Salem City Council on July 24, 2000 and staff was directed to bring back an ordinance for first and second reading in August. FISCAL IMPACT: $1,800 per year if voluntary support continued. $3,000 if no volunteer support was provided. Staff feels that volunteer support is available. •A .. ALTERNATIVES: Alternative 1: Adopt the ordinance accepting the donation as presented and appropriate $1,800 for maintenance from the General Fund Unappropriated Balance. Alternative 2: Adopt the ordinance accepting the donation and absorb the $1,800 maintenance costs in the current Parks and Recreation budget. Alternative 3: Not accept the donation. STAFF RECOMMENDATION: Staff recommends adoption of the ordinance upon second reading accepting the donation. Respectfully submitted, Pete Haislip Director Approved by, ~~~ ~ Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved () Motion by: Church _ _ Denied () Johnson _ _ Received () McNamara- _ Referred () Minnix To () Nickens 2 /~-l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIltGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 2000 ORDINANCE AUTHORIZING THE ACCEPTANCE OF THE DONATION OF THE HANGING ROCK BATTLEFIELD TRAIL AND PARK AREAS FROM THE HANGING ROCK BATTLEFIELD AND RAILROAD PRESERVATION FOUNDATION WHEREAS, the Hanging Rock Battlefield and Railroad Preservation Foundation was created in 1994 to construct and operate the Hanging Rock Battlefield Interpretive Trail and Greenway. The Foundation is composed of citizens and representatives of Roanoke County and the City of Salem. The Foundation coordinated the acquisition of the real estate, designed the trail, secured funding and constructed Phase 1 of this project, which was opened in 1999; and, WHEREAS, the Foundation has requested Roanoke County and the City of Salem to accept the donation of the Trail and park areas to provide more consistent maintenance and operation, and to incorporate this Trail into the trail networks of the local governments in the Roanoke Valley; and, WHEREAS, the acceptance of the donation of the parcels of land constituting the Hanging Rock Park(s) and the portion of the Trail located within Roanoke County is in the public interest; and, WHEREAS, Section 18.04 ofthe Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on August 8, 2000; the second reading was held on August 22, 2000. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, as follows: f-~ _ / That the donation for charitable, educational and recreational purposes, ofthat portion of the Hanging Rock Battlefield Trail located within Roanoke County and the park areas, including but not limited to "Hanging Rock" and "Buzzard Roost Cliff', by the Hanging Rock Battlefield and Railroad Preservation Foundation (the "Foundation") to the Board of Supervisors of Roanoke County is hereby accepted, approved and authorized, subj ect to the applicable reservations, restrictions, easements and conditions of record affecting the properties, said properties and easements for the Trail and park areas being more particularly described as follows: a. That certain strip or parcel of land, being the former Norfolk and Western Railway Company's main track right of way as it ran between the City of Salem and Hanging Rock, containing 3.56 acres, more or less, and being shown on Drawing No. RD-96-0042, dated July 2, 1996, last revised September 30, 1996, recorded in the Clerk's Office ofthe Circuit Court ofRoanoke County, Virginia, inDeedBook 1524, page 1891, and being the same property conveyed to the Foundation from Norfolk and Western Railway Company, a Virginia corporation, by deed dated October 11, 1996, of record in the aforesaid Clerk's Office in Deed Book 1524, page 1886. b. That certain tract or parcel of land, containing 6.00 acres, more or less, lying on both the northerly and southerly sides of Route 419 near its intersection with' Route 311, designated upon the Roanoke County Land Records as Tax Map No. 36.10-1-16, and being the same property conveyed to the Foundation from Virginia Division, United Daughters of the Confederacy, Incorporated, a Virginia non-stock corporation, by deed dated October 23, 1996, of record in the aforesaid Clerk's Office in Deed Book 1528, page 368. c. Those certain parcels of land, lying on the northerly side of Virginia State Route 419 (Electric Road), designated as Lot 1 and Lot 2 on the plat of subdivision for the Hanging Rock Battlefield and Railway Preservation Foundation of record in the aforesaid Clerk's Office in Plat Book 21, page 29, designated upon the Roanoke County Land Records as Tax Map No. 36.10-1-9 and Tax Map No. 36.10-1-10.1, respectively, and being the same property conveyed to the Foundation from Margaret Richardson Hinchee Revocable Trust, et als, by deed date June 24, 1998, or record in the aforesaid Clerk's Office in Deed Book 1583, page 705; SUBJECT TO THE FOLLOWING: (i) LESS AND EXCEPT Lot 2 as shown on the above-described plat recorded in Plat Book 21, page 29, designated on the Roanoke County Land // Records as Tax Map No. 36.10-1-10.1, conveyed by the Foundation to Fincastle Rifles Camp No. 1326 Sons of Confederate Veterans by deed dated October 25, 1999, of record in the aforesaid Clerk's Office in Deed Book 1654, page 1201. (ii) That certain permanent sight distance easement dedicated to the public by the Foundation by instrument dated March 11, 1999, and recorded in the aforesaid Clerk's Office in Deed Book 1618, page 459. d. That perpetual RIGHT and EASEMENT fora "NEW PUBLIC ACCESS TRAIL AND GREENWAY" across the parcel of land belonging to the Margaret Richardson Hinchee Revocable Trust, et als, designated upon the Roanoke County Land Records as Tax Map No. 36.10-1-17, extending between theright-of--way for State Route 419 (Electric Road) and the Foundation property (Tax Map No. 36.10-1-16), shown on plat dated January 28, 1998, prepared by Mattern and Craig, Inc., recorded in the aforesaid Clerk's Office in Deed Book 1583, page 1515; and being the same right and easement conveyed to the Foundation from the Margaret Richardson Hinchee Revocable Trust, et als, by deed of easement dated June 24, 1998, recorded and re- recorded in the aforesaid Clerk's Office in Deed Book 1583, page 709, and Deed Book 1585, page 1506, respectively. e. That perpetual RIGHT and EASEMENT, ten feet (10') in width, fora "NEw PUBLIC ACCESS TRAIL AND GREENWAY" across the parcel of land belonging to the Margaret Richardson Hinchee Revocable Trust, et als, designated upon the Roanoke County Land Records as Tax Map No. 36.10-1-15, extending between the right-of- way for State Route 419 (Electric Road) and the Foundation property (Tax Map No. 36.10-1-16) leading to Buzzard's Roost, shown on plat dated June 2, 1998, prepared by Mattern and Craig, Inc., recorded in the aforesaid Clerk's Office in Deed Book 1585, page 1526; and being the same right and easement conveyed to the Foundation from the Margaret Richardson Hinchee Revocable Trust, et als, by deed of easement dated June 24, 1998, recorded and re-recorded in the aforesaid Clerk's Office in Deed Book 1583, page 718, and Deed Book 1585, page 1517, respectively. 2. That the County Administrator, or any Assistant County Administrator, is authorized to execute such documents and take such actions as may be necessary to accomplish the acceptance and acquisition of these properties and easements on behalf of the County of Roanoke, all of which shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. ACTION NUMBER ITEM NUMBER ~! ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 8, 2000 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS The four-year of Buford E. Butts expired April 27, 2000. Mr. Butts passed away recently. These appointments should represent different occupational or professional fields and at least one member should be a licensed professional engineer or architect and one should be a builder. Supervisor Nickens has requested that David Jones, architect, be appointed to this Board and that his confirmation be placed on the Consent Agenda. 2. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year term of Jay E. Gaylor, Legal Representative, James M. Martin, Senior Representative, and one-year term of a youth representative who must be attending a Roanoke County high school. The four year terms of Thomas A. Abbott, Citizen at Large; Gordon E. Saul, Neighborhood; and Hank Gregory, Citizen at Large, Jr., expired June 30, 2000. The four year terms for a medical representative, legal representative, and youth representative are vacant. Mr. James Martin has notified the Clerk's Office that he does not wish to serve another term. Mr. Gregory has served two successive terms and is NOT eligible to serve another term. 1 -~ ~ -- ~" 3. INDUSTRIAL DEVELOPMENT AUTHORITY Mr. J. Carson Quarles, a member of the IDA since 1986, and who lives in the Hollins Magisterial District, has notified the Board that he is resigning from the Authority as of June 30, 2000. The IDA appointments are not required to be made by magisterial district, but traditionally, each magisterial district is usually represented. The four year term of J. Richard Cranwell, who lives in the Windsor Hills Magisterial District, will expire September 26, 2000. 4. LEAGUE OF OLDER AMERICANS -ADVISORY BOARD The three-year term of Elizabeth Bogle expired March 31, 2000. The Advisory Board member is appointed by the League of Older Americans but must be ratified by the Roanoke County Board of Supervisors. 5. SOCIAL SERVICES ADVISORY BOARD The four-year term of Robert H. Lewis, Vinton Magisterial District, expired August 1, 2000. Mr. Lewis has served two consecutive terms and is not eligible for reappointment. SUBMITTED BY: yn~~ .~.~ Mary H. Allen, CMC/AAE Clerk to the Board APPROVED BY: ~~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Johnson _ Received () McNamara- Referred () Minnix _ _ _ To () Nickens _ _ 2 4 _ ~ -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 2000 RESOLUTION 082200-2 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for August 22, 2000, designated as Item J -Consent Agenda be, and hereby is approved and concurred in as to each item separately set forth in said section designated Item 1 - 9, inclusive, as follows: 1. Approval of minutes for June 27, 2000; July 6, 2000; July 11, 2000; and July 24, 2000. 2. Request from Schools for acceptance of grant for $11,440 for safe school and truancy reduction initiative. 3. Confirmation of appointment to the Building Code Board of Adjustments and Appeals. 4. Acceptance of water and sewer facilities serving Triple Crown Estates, Section 3. 5. Request for acceptance of Garman Road into the Virginia Department of Transportation Secondary System. 6. Request for acceptance of Spring Meadow Drive, Spring Meadow Court and a portion of Cynthia Drive into the Virginia Department of Transportation Secondary System. 7. Donation of a waterline easement in Waterford, Section 6, on property of ARS Properties, L.C. 8. Request from Schools for acceptance of $111,508 Preschool Initiative Grant for the 2000-01 school year. 9. Donation of a drainage easement on Lots 13, 14, 15, and 16 in Orchard Park Subdivision, revised Section 3. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: ~~~ Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisor cc: File JoAnn Burkholder, Student Assistance, Program Coordinator Beth Umbarger, Special Education Coordinator Diane D. Hyatt, Chief Financial Officer Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Paul M. Mahoney, County Attorney Vickie Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development ~! .. June 27, 2000 3'~'~ Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 June 27, 2000 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of June, 2000. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:02 p.m. The roll call was taken. MEMBERS PRESENT: Vice Chairman H. Odell "Fuzzy" Minnix, Supervisors Joseph B. "Butch" Church, Bob L. Johnson, Harry C. Nickens (Arrived 3:05 p.m.) MEMBERS ABSENT: Chairman Joseph McNamara STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator; Jill B. Barr, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr., Assistant County Administrator. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS June 27, 2000 379 advised that the new facility will be taxed 100%, and that there will be no new beds at this time, only renovations to the building built in 1974. The new beds will be constructed at a later date. In response to a question from Supervisor Nickens concerning differing amounts on the impact statement ($122,700) and the Board Report ($61,680), Mr. Porter explained that the $61,680 figure represents just the new taxes. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens NAYS: None ABSENT: Supervisor McNamara RESOLUTION 062700-1 AUTHORIZING ISSUANCE OF UP TO $6,500,000 IN INDUSTRIAL REVENUE BONDS BY THE INDUSTRIAL DEVELOPMENT AUTHORITY FOR THE BENEFIT OF FRIENDSHIP MANOR WHEREAS, the Industrial Development Authority of the County of Roanoke, Virginia ("Authority"), has considered the application of Friendship Manor, Inc. ("Borrower") requesting the issuance of the Authority's revenue bonds in an amount not to exceed $6,500,000 ("Bonds"), $4,200,000 of which will be used to assist the Borrower in financing renovations, improvements and equipmentforthe Borrower's 373-bed nursing homefacility (the "Facility") located at 327 Hershberger Road, N.W., in the County of Roanoke, Virginia and $2,300,000 of which will be used to refund a prior 1979 bond issue of the Authority, the proceeds of which were used to (a) finance improvements to the Facility and an addition thereto and (b) decrease a prior 1974 bond issue of the Authority, the proceeds of which were used to finance the original construction of the Facility ("Project"), and has held a public hearing on June 7, 2000; WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds; WHEREAS, the Authority issues its bonds on behalf of the County of Roanoke, Virginia ("County"); the Project is located in the County and the Board of Supervisors of the County of Roanoke, Virginia ("Board") constitutes the highest elected governmental unit of the County; WHEREAS, the Authority has recommended that the Board approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board. V 1 June 27, 2000 381 _ ~ AYES: Supervisors Johnson, Minnix, Church, Nickens NAYS: None ABSENT: Supervisor McNamara IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA Supervisor Johnson moved to approve the first readings and set the second readings and public hearings for July 25, 2000. The motion carried by the following recorded vote: AYES: NAYS: ABSENT: IN RE: Supervisors Johnson, Minnix, Church, Nickens None Supervisor McNamara 1. 2. First reading of ordinance to obtain a Special Use Permit to construct a 180 foot broadcasting tower, located in the 300 block of John Richardson Road, Hollins Magisterial District, uaon the petition of U. S. Cellular, Inc. FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing execution of an agreement to clarify easement rights and ownership in connection with a Utility Department reservoir lot on Dorset Drive. (Gary Robertson, Utility Director) Mr. Robertson advised that a deed between Hidden Valley Corporation, Richard Hamlett Construction Company and Hidden Valley Water Corporation reserved a June 27, 2000 (Arnold Covey Community Development Director) 0-062700-3 There was no discussion and no citizens to speak on this ordinance. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens NAYS: None ABSENT: Supervisor McNamara ORDINANCE 062700-3 AUTHORIZING QUIT-CLAIM AND RELEASE OF PORTIONS OF A 20' PRIVATE ACCESS AND UTILITY EASEMENT, A 20' DRAINAGE EASEMENT, AND A 20' SANITARY SEWER AND WATER EASEMENT, ALL AS CREATED ON PLAT BOOK 10, PAGE 149, AND A VARIABLE WIDTH DRAINAGE EASEMENT CREATED ON PLAT BOOK 12, PAGE 33, AND A 15' WATER LINE EASEMENT AND PUBLIC UTILITY EASEMENT CREATED ON PLAT BOOK 18, PAGE 97, WITHIN THE BOUNDARIES OF SOUTH CONCOURSE DRIVE IN VALLEYPOINTE, SITUATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, in order for South Concourse Drive to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of-way be free and clear of any third party rights or encumbrances; and, WHEREAS, VDOT has requested quit-claim and release to the Commonwealth of Virginia of all existing easements within the boundaries of South Concourse Drive, namely the following: a portion of a "20' PRIVATE ACCESS & UTILITY EASEMENT", a portion of a "2O' DRAINAGE EASEMENT", and a portion of a 20' "SANITARY SEWER & WATER EASEMENT", dedicated and shown on the `Plat Showing The Subdivision of Property (52.036 Ac.) Of Gestalt Properties, ...,'dated June 6, 1988, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 10, page 149; a portion of a variable width "NEW DRAINAGE EASEMENT" dedicated and shown on the 'Plat Showing New Tracts 1 D, 1 E, 1 F, 3A, 3B, & 4A, ...,' dated September 12, 1989, and recorded in the aforesaid Clerk's Office in Plat Book 12, page 33; and a portion of a "NEw 15' W.L.E. & P.U.E." [water line easement and public utility easement] dedicated and shown on the `Plat Showing the Resubdivision of Tract 3D (10.644 Acres), Tract 1 D1 (2.473 Acres), and Tract 3E (5.955 Acres) Property of Liberty Property Development Corp....,' dated December 12, 1995, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 97; and, WHEREAS, it will serve the interests of the public to have South Concourse Drive accepted into the state secondary road system and the release, subject to the issuance of a permit and other conditions, will not interfere with other public services and is acceptable to the affected Roanoke County departments. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke June 27, 2000 385 agreement with Adelphia Salem) Cable for ninety days. (Joseph Obenshain, Senior Assistant County Attorney) 0-062700-4 There was no discussion and no citizens to speak on this ordinance. Supervisor Church moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens NAYS: None ABSENT: Supervisor McNamara ORDINANCE 062700-4 EXTENDING THE FRANCHISE OF BLACKSBURGISALEM CABLEVISION ,INC. D/B/A SALEM CABLE TV TO OPERATE A CABLE TELEVISION SYSTEM IN ROANOKE COUNTY FOR A PERIOD OF 90 DAYS WHEREAS, Blacksburg/Salem Cablevision, d/b/a Salem Cable TV, a wholly owned subsidiary of Adelphia Communications Corporation, currently holds a franchise granted by the Board of Supervisors of Roanoke County, Virginia, to operate a cable television system within portions of Roanoke County which franchise expired on October 4, 1999, and was extended for a period of ninety (90) days by action of the Board of Supervisors on September 28, 1999, and for additional ninety (90) day periods by action of the Board on January 11, 2000 and March 28, 2000; and WHEREAS, negotiations are currently underway between Blacksburg/Salem Cablevision, Inc., d/b/a Salem Cable TV, and the County of Roanoke for the renewal of this franchise agreement, which negotiations may not be concluded sufficiently prior to such date to permit adoption of a new franchise agreement by the Board of Supervisors of the County of Roanoke prior to the expiration of the current franchise agreement on or about July 1, 2000; and WHEREAS, Blacksburg/Salem Cablevision, Inc., d/b/a Salem Cable TV, is prohibited by federal law from operating a cable television system within any jurisdiction without a franchise agreement or extension as defined by federal law; and WHEREAS, the first reading of this ordinance was held on June 13, 2000, and the second reading of this ordinance was held on June 27, 2000. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That in order to permit Blacksburg/Salem Cablevision, Inc., d/b/a Salem Cable TV, to continue to operate a cable television franchise within the territorial limits of Roanoke County, Virginia, after July 1, 2000, and to prevent any interruption of cable television services to customers of Salem Cable TV, the franchise of Blacksburg/ Salem Cablevision, Inc., d/b/a Salem Cable TV, for the operation of a cable television system within Roanoke County, Virginia, is hereby extended for a period of ninety (90) days June 27, 2000 387 1. Approval of minutes for May 9, 2000, May 23, 2000. 2. Confirmation of committee appointment to Parks and Recreation Advisory Commission. 3. Request for authorization to execute an operating contract with the Roanoke Valley SPCA. 4. Request from Schools for $4,917,338 appropriation to the Regional Special Education Fund. 5. Request for acceptance of a $9,565.02 grant by the Police Department to continue the Cops for Coaches Program. 6. Acceptance of three grants for the Roanoke Valley Greenway Commission, authorization to expend the funds, and authority to execute the grant contracts. 7. Closeout of Youth Haven II petty cash fund. 8. Approval and appropriation of $42,331 Family Preservation Act monies. 9. Acceptance and appropriation of $17,388 Juvenile Accountability Incentive Block Grant. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Church, Nickens, Minnix NAYS: None ABSENT: Supervisor McNamara IN RE: REPORTS Supervisor Minnix moved to receive and file the following reports. The motion carried by a unanimous voice vote with Supervisor McNamara absent. 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve June 27, 2000 389 approved, and Mr. Hodge recommended that they also need to have a comprehensive stormwater management program, and that the owners should pay some of the costs of signalization and road improvements. Mr. Harrington advised that staff has started working with the Clearbrook Community to develop a master plan for the area. IN RE: CLOSED MEETING At 4:20 p.m., Supervisor Johnson moved to go into Closed Meeting following the work session pursuant to Code of Virginia Section 2.1-344 A (7) consultation with legal counsel pertaining to actual litigation, County of Roanoke v. Lee; and Section 2.1-344 A (5), discussion concerning a prospective business or industry where no previous announcement has been made. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens NAYS: None ABSENT: Supervisor McNamara IN RE: RECESS Vice Chairman Minnix declared a recess at 4:30 p.m. IN RE: CERTIFICATION RESOLUTION R-062700-6 At 7:00 p.m., Supervisor Minnix advised that the Closed Meeting was held from 4:20 p.m. until 4:30 p.m. and from 4:40 p.m. until 5:00 p.m.; moved to return to open session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens June 27, 2000 391 the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens NAYS: None ABSENT: Supervisor McNamara RESOLUTION 062700-7 OF APPRECIATION TO JEREMY FORD, PATRICK GREER AND JESSE JANNEY FOR THEIR HONESTY AND INTEGRITY IN TURNING IN FOUND MONEY TO THE POLICE DEPARTMENT WHEREAS, Jeremy Ford, age 13, Patrick Greer, age 14, and Jesse Janney, age 14, were target shooting with a BB gun in the woods near Cider Mill Court on April 8, 2000; and WHEREAS, during this activity they came upon two glass jars containing $2,032 in cash and $104.50 in personal checks that were dated in 1978; and WHEREAS, realizing the importance of finding the owner, they immediately contacted the Roanoke County Police Department which later found the owner of the money; and WHEREAS, Jeremy Ford, Patrick Greer and Jesse Janney should be commended for their honesty, integrity and high moral character by reporting their findings to the Police. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby express its sincere appreciation to Jeremy Ford, Patrick Greer and Jesse Janney for recognizing the importance of finding the owner of the money and contacting the Roanoke County Police Department; and FURTHER, BE IT RESOLVED that the Board of Supervisors expresses its heartfelt pride in the manner in which these young men conducted themselves in this sensitive situation. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Church, Nickens, Minnix NAYS: None ABSENT: Supervisor McNamara IN RE: PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to obtain a Special Use Permit for a religious assembly, located in the 6800 block of Thirlane Road, Catawba Magisterial District, upon the petition of Connelly Memorial Baptist Church Terry Harrington, County Planner) 0-062700-8 June 27, 2000 393 F. Pierson. 2. That this ordinance shall be in full force and effect thirty (30}days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Church, Nickens, Minnix NAYS: None ABSENT: Supervisor McNamara 2. Second reading of ordinance to rezone .891 acre from 1-1 with conditions to C-2 with conditions to construct a professional office with retail, located at 4903 Starkey Road, Cave Spring Magsterial District, upon the .petition of Nancy Meyer-Barker. (Terry Harrington County Planner) 0-062700-9 Mr. Harrington reported that this site carries conditions from a 1987 rezoning that limits use and signage and requires substantial conformity with a proffered site plan. Ms. Baker is asking for removal of conditions and a rezoning to C-2 in order to construct a professional office building, primarily for the practice of chiropractic medicine. The tract was designated Transition in the 1998 Community Plan. At the Planning Commission, Mr. Witt noted his concern that an approval for C-2 would allow a range of unconstrained retail as well as office uses and asked if a second entrance could be constructed from Starkey Road which would be determined by VDOT. There was no discussion and no citizens were present to speak. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens NAYS: None June 27, 2000 395 2 to construct a new automobile dealership, located in the 5100 block of Franklin Road, Cave Spring Magisterial District, upon the petition of James R. Walker. Terry Harrington, County Planner 0-062700-10 Mr. Harrington reported that this petition is to rezone 2.9 acres to construct a Land Rover dealership in the Clearbrook community. This type of car dealership will generate relatively low traffic volume and will not be inconsistent with the rural residential neighborhood surrounding it. The Planning Commission recommended approval with six proffered conditions. Mr. Mike Wray 5650 Yellow Mountain Road, a member of the citizens advisory committee to develop the Clearbrook area, spoke in support of the request. Supervisor Johnson expressed concern about the traffic patterns, and asked if VDOT had agreed to a cut in the frontage. Mr. Harrington responded that VDOT has concerns with using a median cut but will allow access to the site. Supervisor Nickens asked why there were 80 plus parking spaces if there were only going to be 12 new vehicles and 6 used vehicles. Mr. Harrington responded that these spaces would be for the vehicles that were for sale, the customers, the employees and those bringing their vehicles in for repairs. Mary Ellen Goodlatte, attorney for the petitioner, advised that the petitioner has reduced the number of parking spaces from 80 to 60. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens NAYS: None - ABSENT: Supervisor McNamara June 27, 2000 397 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Church, Nickens, Minnix NAYS: None ABSENT: Supervisor McNamara 4. Second reading of ordinance to obtain a Special Use Permit to construct a 140 foot lattice tower and associated facilities located on the southern end of Brushy Mountain off of Route 311 and Route 794 Catawba Magisterial District, upon the petition of Valley Communications. Terry Harrington, County Planner) 0-062700-11 Mr. Harrington advised that the petitioner is requesting a Special Use Permit to construct two two-way communications towers: one being a 140-foot lattice tower and the other being a 40 foot structure composed of pressure treated telephone poles for additional antenna arrays. The Planning Commission discussed the technology, line of sight, and needs for the communication system for Valley Communications. There was discussion about the needed height of the tower and several commissioners wondered if the height could be lowered and advised that they felt the height was unacceptable. The petitioner stated that he might be able to drop the tower to 120 feet. Mark Cronk, representing Valley Communications, advised that they requested 140 feet in height to get the antennas above the tree tops and allow room for growth. The telephone structure will be hidden by the tree line. He advised that they held a community meeting and a "balloon" test. They are willing to lower the towers if June 27, 2000 399 (a) The height of the proposed lattice tower, excluding any antenna attached to the tower shall not exceed 120 feet above grade. Any extension of the proposed tower shall require a special use permit. (b) The lattice tower structure and all attached hardware shall be a flat matted color so as to reduce visibility and light reflection. (c) The tower structure comprised of the pressure treated telephone poles shall not exceed 40 feet in height. (d) No lighting shall be installed on the tower structure unless required by the FAA. Security lighting maybe provided on-site, at a height not to exceed 25 feet. (e) If the use of the tower structure for wireless communications is discontinued, the tower structure shall be dismantled and removed from the site within 30 days of notice by the County, and the special use permit shall become void. (f) The location of the electric service transmission lines shall follow the path of the existing roadway in order to minimize loss of tree coverage. (g) The location of the tower structure and related equipment shall be as shown on the undated plan included with the application entitled "Concept Plan, Valley Communications Site, Brushy Mountain, Roanoke County, Virginia" dated 4/21/2000, as prepared by Engineering Concepts. (h) The tower shall have whip antennae only. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Church to adopt the ordinance with Condition (a) amended that any antenna attached to the tower shall not exceed 120 feet above grade, and carried by the following recorded vote: AYES: Supervisors Johnson, Church, Nickens, Minnix NAYS: None ABSENT: Supervisor McNamara 5. Second reading of ordinance to obtain a Special Use Permit to construct a rel_,gious assembly and day care facility, located between the 5400 block of Franklin Road and east of Indian Grave Road, Cave Spring Magisterial District, upon the petition of Evangel Foursquare Church. (Terry Harrington, County Planner June 27, 2000 401 week and based on the existing day care facility, the largest number of cars between 7:45 a.m. and 8:00 a.m. and 8:00 a.m. and 8:15 are 10 cars, with 5 vehicles at other times. There is less than one car per minute in the morning and afternoon. There are currently 80 children from 59 families in the day care facility. The following citizens spoke concerning the request: 1. Michelle Berry, 5442 Indian Grave Road, expressed concern about (1) whether the road will be able to handle the additional traffic; (2) the increased number of children that might attend the new day care center which could increase traffic by 200 to 250; (3) the possibility of homes being impacted if the road is improved; and (4) about potential drainage problems from the church and day care center. 2. Clarence Watson Simmons. 5605 Franklin Road, advised that there were right-of-ways through this property that was deeded in 1920 as well as other right-of- ways. He was also concerned about drainage problems that already exist and could get worse, and the traffic problems, especially if an ambulance and fire truck must come out of the fire and rescue station. 3. Randy Kingery 6506 Crowells Gap Road, advised he was President of the Clearbrook Civic League, a lifetime member of the Clearbrook community and a member of the Evangel Foursquare Church ,spoke in support of the request, and advised that he felt the church and day care facility will be an asset to the community. In response to questions from the Board members, Mr. Harrington advised that he could not verify that the church would use less than 7 acres of the 40 acres and they may need to do significant grading for the driveway which could result in tree removal; that even if the Special Use Permit is approved, the church could by right develop other portions of the property as residential; and that access to water and sewer is on Route 220 and would have to be extended up Indian Grave Road. June 27, 2000 403 Magisterial District, upon the petition of Three W Corp. (Terry Harrington, County Planner) 0-062700-12 Mr. Harrington advised that Three W Corporation requested the mini- warehouse special use permit in the Spring of 1999. The Planning Commission held a public hearing on March 2, 1999 and recommended approval of the permit with five conditions. At the Board of Supervisors meeting on March 23, 1999, condition #1 was revised to read: "A planting strip as shown on the attached plan entitled 1St Security Self Storage, Roanoke County, Virginia: prepared by Providence Engineering, dated 3/23/99, shall be provided adjacentto Barrens Road, South Drive and the Peters CreekApartments. Leyland Cypress trees shall be planted within this planting strip. The trees shall be a minimum of 10' in height at the time of planting, and shall be planted no more than 5 feet on center." The applicant is requesting a modification to reduce the cost of the required landscaping and to address the issue of planting trees within a storm drainage easement. The Planning Commission recommended a modification of Condition #1 with Conditions #2, #3, #4 and #5 unchanged. Ed Natt, attorney for the petitioner, advised that the petitioner is agreeable to the amended condition. Supervisor Nickens suggested that along South Drive in the fall of the year, the petitioner could plant red tip photina along the fence. Mr. Natt advised that the fence is not on the petitioner's property and that tree roots might injure the sewer line on South Drive. Doug Wright, one of the petitioners, was present and advised he would be willing to plant anything that the Board desires but that the area is 600 feet from the water line and might not live. Supervisor Johnson moved to adopt the ordinance with Condition #1 amended to include planting of red tip photinas 2 to 3 feet tall on the west side of the June 27, 2000 405 south Drive shall be maintained, or replaced to provide similar screening. 2. That all other conditions (2) through (5) approved by Ordinance 032399-9 shall remain in full force and effect. 3. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance with condition #1 amended to include planting of Red Tips; and carried by the following recorded vote: AYES: Supervisors Johnson, Church, Nickens, Minnix NAYS: None ABSENT: Supervisor McNamara 7. Second reading of ordinance amending and reenacting Sections 21-150 "Definitions", 21-151 "Levy of Tax: Amount", 21-152 "Payment and Collection of Tax", 21-154 "Report of Taxes Collected'; Remittance; Preservation of Records", 21-156 "Tips and Service Charges" 21-163 "Violations of Article" and 21-164 of Chapter 21 "Taxation" of the Roanoke County Code in order to provide for uniformity in enforcement of meals tax ordinances across the Commonwealth. (Joseph Obenshain, Senior Assistant County Attorney) 0-062700-13 Mr. Mahoney advised that the General Assembly adopted House Bill 255 to insure uniformity in the meals tax statewide. VACO and VML have worked together to prepare a model meals tax ordinance which takes into account the slight variations in the enabling legislation between cities and counties. There are two changes since the first reading in the definitions of beverages and defining the term "occasional" basis. Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: June 27, 2000 407 on the remises or not~,"and without re ard; to the manne~ r~time or Dace of service,. (f} Food establishment: A~~lace where food is re ared for service to ana similar sel I i n g_~re delicatesse Meal: Meal herein offer gut not limi coffee ations of~ ations of„pu od service,v oaetatioris, counter. fall mean an' ~ or held out iri consume ..~...~... w....~_,... mmediate cc vise specific tom lunch ~roomswsnort Yoraer sj ps, w taverns,~w delicatessens,, y dinin ?iic or private cor oratroris,~ dining and,private schools and coilegeswmobile ~ as push cart o~,perations hot do_,g_,stands ...~...._~Y...... ,g.,rocer~,stores and convenience stores ret for„,human _ consumption as a oreoared food and beverage as defined for sale b~_a food establishment for,the b~ ariy person to satisfy thYe appetite and nsumption. All such food grid beverage ~~v PxPmr}ted or excluded herein shall be included whether. intended to be_consumed on the sewer's premises or elsewhere,~whether des,_ Vignated as breakfast lunch, snack dinned super orvby some _owthe,r_nameL and,_withoutyregard to .the manners. tme.or~l~ce of service:vv (h) Person: Any individual, corporation, company, association, firm, partnership or any group of individuals acting as a unit. (i) Purchaser: Any person who purchases food in or from a restaurant or from a caterer. Q) Seller: Any person who sells food in or from a food establishment. ~ai~ or as a caterer. V v~ Vv ores: (k) Treasurer. The treasurer of the County of Roanoke and any ofhis/her duly authorized deputies, assistants, employees or agents Sec. 21-151. Levy of tax; amount. June 27, 2000 409 An amount or percent, whether designated as a tip, gratui~ or service charge, that is added to the price of the food and bevera~c es ~teaF by the seller, and required to be paid by the purchaser, is a part of the selling price of the food and beveraVges n°rea+ and is subject to the tax imposed by this article. **** Sec. 21-163. Pena,~,~, I~ for violations of article. 1. It shall be unlawful and a violation of this chapter for any person to fail, refuse or neglect to comply with any provision of this article. Such violation shall constitute (I) a Class 3 misdemeanor if the amount of tax levied or assessed in connection with any return required b this article but unpaid as of the date of conviction is one thousand dollars (1,000.00) or less, or (ii) a Class 1 misdemeanor if the amount of tax levied or assessed in connection with any return required by this article but unpaid as of the date of conviction is more than one thousand dollars ($1,000.00). 2. Except aswprovided in subsection~~~aboveL~an~cor orate or t?artnershi~officer, as defined in Vir inia~Code X58.1-3906 ~or any, other person required tp collect account fort, or pa~over the meals tax, imposed under this article wwho willful flails to collect or truthf~ account far,or . . . . . . . . . . . . ~ . . . . . . , w over_such tax or who willful evades or attempts to evade such tax or ~...,........,_...._w ....~... _v navment thereof. shall. in addition to any other penalties._„.imposed bji law be guilty of a c;-ass ~ misaemeanor, 3. {-~-} Conviction of suwcfiviolation shall not relieve any person from the payment, collection or remittance of the taxes provided for in this article. Any agreement by any person to pay the taxes provided for in this article by a series of installment payments shall not relieve any person of criminal liability for violation of this article until the full amount of taxes agreed to be paid by such person is received by the treasurer of Roanoke County. Each failure, refusal, neglect or violation, and each day's continuance thereof, shall constitute a separate offense. Sec. 21-164. Exemptions. ~ The tax imposed under this ordinance shall not be levied on the foll_~~ owing items when served exclusives for off-premises consum~~tion: Factory-prepackaged donuts ice cream crackers nabs, chips, cook~~ ies, ,items of essential) tom, he same nature Food sold in bulk For the purposes of this provision, a bulk sale shall mean th_e sale of and, item that would exceed the normal ,customary grid usua-~~ I „portion sold far ori- remises corisum tion eta whole cake a allon of ice cream ~ a bulk sale sha11 not included food or beverage that is catered_or delivered by a food establishment for off-premised consu~tionv Alcoholic and non-alcoholic beverages sold in factory sealed June 27, 2000 411 the Virginia Retail Sales and Use Tax Act, or administrative rule and regulations issued pursuant thereto. **** 2. That this ordinance shall be effective on and from July 1, 2000. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: ' AYES: Supervisors Johnson, Church, Nickens, Minnix NAYS: None ABSENT: Supervisor McNamara IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson: (1) He suggested recognizing Mayor Hill, Town of Vinton, and Mayor Bowers, City of Roanoke, at a July meeting. Ms. Allen advised that Mayor Hill will attend the July 11 meeting and staff is working with Roanoke City to schedule recognition of Mayor Bowers. (2) He advised that he had a conflict and was not able to attend the groundbreaking ceremonies at Glenvar Middle School and South County High School. He further explained that the reason he did not support the Glenvar project is because there was no final footprint of the renovations, and asked that people look at his past record of support for schools. Supervisor Church: (1) He reported that he has received many phone calls about bulk and brush collection and asked staff to communicate to the public what people need to do to have their bulk/brush collected. Mr. Hodge explained that weekly bulk-brush was eliminated when refuse collection was automated and that staff is looking at ways to improve the service. (2) He advised that he was happy for the residents of Glenvar and South County as the County moves forward on the schools. Supervisor Nickens: (1) He announced that the reason he did not attend the groundbreaking ceremonies was because it was his birthday and he was attending a birthday celebration. (2) He announced that the three judge panel approved the gainsharing agreement with the Town of Vinton which will be retroactive to July 1, 1999. June 27, 2000 413 ~! Mary H. Allen, CMC/AAE H. Odell "Fuzzy" Minnix Clerk to the Board Vice Chairman July 6, 2000 415 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 6, 2000 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being an adjourned meeting from June 27, 2000 for the purpose of a meeting with the Honorable Bob Goodlatte, United States Congress. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 9:29 a. m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Vice Chairman H. Odell "Fuzzy" Minnix, Supervisors Joseph B. "Butch" Church MEMBERS ABSENT: Supervisors Bob L. Johnson (arrived at 9:32 a.m.), and Harry C. Nickens STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator, Dan O'Donnell, Assistant County Administrator; Jill B. Barr, Community Relations Director IN RE: DISCUSSION WITH CONGRESSMAN GOODLATTE Chairman McNamara welcomed Congressman Goodlatte to the meeting. July 6, 2000 41., production was made in March 1999 because there was a surplus. There are two options: (1) Cut or suspend the federal gas tax which could affect highway projects because these funds are allocated to the Highway Trust Fund; or (2) tap into the petroleum reserves. He would also be willing to look at off-share drilling. Supervisor Johnson asked if the Congress would reauthorize Project Impact which provided $500,000 for flood reduction. He emphasized the importance of this program in relocating and assisting families who lived in the flood plain. Congressman Goodlatte responded that he believed it has been reauthorized but will investigate further. Supervisor McNamara explained that he felt federal road funding, especially Interstate 73, is critical to the area. Supervisor Johnson asked how the Roanoke Valley can make sure that federal funding is provided for transportation improvements to Interstate 81. Congressman Goodlatte advised that the funds go to Richmond and the state decides how the money will be spent, and informed the Board that the current Chairman of Transportation Appropriation is from Northern Virginia, and while he does not believe in earmarking funds, he believes strongly in short-term safety measures. IN RE: ADJOURNMENT At 10:01 a.m., Supervisor McNamara adjourned the meeting. Respectfully submitted ~• Mary H. AI en CMC/AAE Clerk to the Board Approved Joseph P. McNamara Chairman July 11, Zooo 419 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 11, 2000 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of July, 2000. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:02 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Vice Chairman H. Odell "Fuzzy" Minnix, Supervisors Joseph B. "Butch" Church, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Joseph B. Obenshain, Senior Assistant County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator; Jill B. Barr, Community Relations Director iN RE: OPENING CEREMONIES The invocation was given by Gardner W. Smith, Director of Purchasing. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge requested that the work session on fire and rescue be moved to July 11, 2000 421 WHEREAS, the citizens of Roanoke County have benefitted from Mayor Hill's dedication and contributions through his activities and leadership positions on the Fifth Planning District Commission, the Western Virginia Development Corporation, the Regional Partnership of the Roanoke Valley, the Virginia Recreational Facilities Authority, the Vinton Lions Club, and the Vinton Chamber of Commerce; and WHEREAS, under his tenure as Mayor of the Town of Vinton, many projects came to fruition including the new Vinton Municipal Building, the Vinton Farmers Market and Stage, the Vinton Industrial Park, the Wolf Creek Greenway Trail, the E911 System, the well water system serving Vinton and East Roanoke County, the new regional landfill and transfer station, the Gainsharing Agreement with Roanoke County and the Regional Fire and Rescue Training Center; and WHEREAS, Charles R. Hill has been a good friend and neighbor to the citizens of Roanoke County, and his enthusiasm, dedication and commitment to the good of the entire Roanoke Valley will be missed as he retires from service as Mayor of the Town of Vinton. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of the citizens of Roanoke County, does hereby extend its sincere appreciation to CHARLES R. HILL for his years of service to the residents of the Town of Vinton and for his dedication to maintaining the high quality of life for all the people of the Roanoke Valley; and FURTHER, BE IT RESOLVED, that the Board of Supervisors does hereby extend its sincere best wishes to Charles R. Hitl for a happy and productive retirement from the Office of Mayor of the Town of Vinton. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None 2. Resolution of Appreciation to David A. Bowers, former Mayor of the City of Roanoke, Virginia. R-071100-2 Former Mayor Bowers was not present and Chairman McNamara requested that the resolution be mailed to him. Supervisor McNamara moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 071100-2 OF APPRECIATION TO DAVID A. BOWERS, FORMER MAYOR THE CITY OF ROANOKE, FOR SERVICES TO THE July 11, 2000 423 IN RE: NEW BUSINESS 1. Request to adopt a prioritized list of primary and interstate projects to bedresented at the pre-allocation public hearing for the Commonwealth Transportation Board Six-Year Improvement Plan. (Arnold Covey Community Development Director) R-071100-3 Assistant Community Development Director George Simpson reported that the staff is requesting that the Board adopt a list of Interstate and Primary road projects to present to the Virginia Department of Transportation Pre-allocation Hearing on July 21, 2000. The projects currently on the plan include Interstate 73, Interstate 81, Route 11/460 (West Main Street), Route 221 (Brambleton Avenue), Route 311 (Catawba Valley Drive) and Rcute 419 (Electric Road). Mr. Simpson advised that the projects not on the plan that the County requests to be included are Route 11 (Williamson Road), Route 115 (Plantation Road) Route 220 S (from Route 419 to Buck Mountain Road), Route 116 (Jae Valley Road) Bridge, and Route 460E (Wal-Mart development). VDOT resident engineer Jeff Echols reviewed the six projects currently on the Six-year Plan. Supervisor Johnson asked if the I-81 project through Roanoke County has been funded. Mr. Echols responded that money has been allocated for the past several years, but it will be several years before construction begins. Supervisor Johnson advised that he will be requesting noise mitigation at the appropriate time. Supervisor Minnix advised that Route 220S improvements are critical and are not even in the six-year plan. Supervisor Nickens recommended adding Route 460E near the new Wal-Mart. Supervisor Nickens moved to adopt the resolution with the addition of Route 460E (Walmart Development) and signalization of Chesnut Mountain Drive and Mountain View Road. The motion carried by the following recorded vote: July 11, 2000 425 1. Route 11~Williamson Road) - Need: Now that Route 11 has been widened from Plantation Road (Rte. 115) to Hollins College, there remains one section of three lane road from Peters Creek Road (Rte. 117) to the Roanoke City Limits. Additionally, the existing bridge over Carvins Creek does not meet current standards, and the alignment of Florist Road with Route 11 creates additional congestion and safety concerns. The existing section of road, 1.52 miles, is currently a three-lane with the center lane used for turning movements. Ninety percent of the tracts adjacent to Williamson Road are developed for commercial use. Traffic counts: 15,000 vehicles per day .from the Roanoke city limits to Peters Creek Road. This stretch of road has also been identified as an alternate route in the event of a blockage on I-81 /581. Recommended Improvements: A four-lane divided highway with appropriate cross over and turn lanes, which will complete improvement of Williamson Road from the city limits to the Botetourt County line. Cost: $12,000,000. 2. Route 115 (Plantation Road) Need: The existing road, 2.43 miles, is two lanes with numerous side connections to residential neighborhoods. The road needs to be improved from Roanoke City limits north to Route 11. If full funding is not available, various spot improvements, such as turn lanes, alignment and grade improvements, would help with safety issues. Additional land is available along the road for future development, which will increase traffic and construction costs in the future. Traffic Counts: From the Roanoke city Limits to Williamson Road, 11,000 vehicles per day. Recommended Improvements: Fourlane divided highwaywith appropriate turning lanes. Cost: $12,000,000 - $15,000,000. 3. Route 220S (Franklin Road) Need: This section of 220 S is approximately 2.0 miles long and is a four- lane divided highway. Recently a traffic study was conducted for a commercial development and the report predicted a level of service D or F within the next of couple of years. Additional lanes and improved vertical alignment is required from Roanoke City limits south to Rte 668 (Yellow Mountain Rd). Spot improvements are needed now at the intersection 419 and 220 S. Traffic Counts: From the Roanoke City limits South is approximately 44,000 July 11, 2000 427 2. Request for approval of reaional storm water detention pond and acceptance of grant revenues. (Diane Hyatt, Chief Financial Officer A-071100-4 Mr. Hodge reviewed the flood problems that Roanoke County has experienced in all areas of the County and the efforts to improve the conditions. He advised that construction of a regional storm water detention pond should be part of the construction of the new South County High School. The pond will be situated on Mudlick Creek upstream from areas that have experienced flooding problems in the past, and will significantly reduce stormwater flows and improve the water quality in the Mudlick Creek watershed. The cost to address this regional stormwater problem is $939,420, excluding the cost of the land. Mr. Hodge reported that the County has been notified that we have been awarded a $230,000 grant from the State Department of Conservation and Recreation toward this project, and $419,420 is included in site preparation bids which leaves a balance of $290,000 to be funded. Mr. Hodge advised that staff recommends appropriating the $230,000 state grant money to the regional stormwater detention project and using $290,000 of the $1,500,000 set aside for school operations to fund the remainder of the project. Supervisor Nickens inquired that if the County could use the funds set aside for future school operations for this purpose, why couldn't we also use it to purchase fire and garbage trucks instead of lease-purchasing the vehicles. Mr. Hodge responded that it may be four or five months before funds will be needed for the vehicles, and we need to continue to have additional funds to reduce the school construction debt. John E. Boone, Sr., 3523 Farmington Drive, spoke in support of accepting the ~ 1 July 11, 2000 429 25, 2000. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None 2. First reading of ordinance authorizing creation of and financing for a Local Public Works Improvement Project -South Drive Water Project. (Gary Robertson, Utility Director Mr. Robertson reported that the wells that serve these properties are of poor quality and the Utility Department has received a petition signed by five property owners along South and East Drives to extend public water. The Utility Department has determined that the cost to extend public water lines to serve the eight properties of this area would cost $30,000. This ordinance establishes a method of financing at an interest rate of 8% for a period of up to 10 years for the initial participating property owners. The total connection fee will be $5,100 for those committing during the 90 day grace period. The cost to connect at a later date will be $7,196. There was no discussion and no citizens to speak on this ordinance. Supervisor Johnson moved to approve the first reading and set the second reading for July 25, 2000. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None 3. First reading of ordinance authorizing creation of and financing for a Local Public Works Improvement Project -Chesterfield Court Sewer Project. (Gary Robertson, Utility Director) Mr. Robertson reported that the Utility Department received a petition for July 11, 2000 431 Drive. (Gary Robertson, Utility Director) 0-071100-5 Mr. Robertson advised there were no changes since the first reading. There was no discussion and no citizens to speak on this ordinance. Supervisor McNamara moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None ORDINANCE 071100-5 AUTHORIZING EXECUTION OF AN AGREEMENT TO CLARIFY EASEMENT RIGHTS AND OWNERSHIP IN CONNECTION WITH A UTILITY DEPARTMENT RESERVOIR LOT ON DORSET DRIVE WHEREAS, by deed dated May 6, 1966, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, between Hidden Valley Corporation and Richard R. Hamlett Construction Company, Incorporated, Hidden Valley Corporation reserved unto itself "the tract of ground showing a reservoir and a thirty (30) ft. drive and utility easement as shown on Preliminary Plat of Section No. 5, Hidden Valley Homes, made by C. B. Malcolm and Son, dated October 1, 1963," and further reserved a right of way fora 10 ft. easement for water pipe line from a well on the 1.591 acre tract of Hidden Valley Water Company, Incorporated, to the reservoir, as shown on the aforesaid preliminary plat; and, WHEREAS, by deed dated April 15, 1967, and recorded in the aforesaid Clerk's Office in Deed Book 825, page 219, Hidden Valley Corporation conveyed said "reservoir, a thirty foot drive, and utility easement", and the 10 foot easement for water pipe line, as shown on said preliminary map, to Hidden Valley Water Corporation; and, WHEREAS, by deed dated April 29, 1967, and recorded in the aforesaid Clerk's Office in Deed Book 829, page 112, Hidden Valley Water Corporation conveyed all of its assets, including but not limited to the above-described real estate, easements and rights of way, to the Roanoke County Public Service Authority, predecessor in title to the Board of Supervisors of Roanoke County, Virginia; and, WHEREAS, the preliminary plat referenced above did not include a metes and bounds description of the property conveyed and now owned by Roanoke County, and a final plat of Section 5, Hidden Valley Homes, has never been recorded; and, WHEREAS, the current owners ofthe surrounding properties identified on the Roanoke County Land Records as Tax Map #76.10-5-33.2 and Tax Map #76.10-5-32 are Peter F. Kelly and G. Michael Burke and Donna Burke, respectively; and, WHEREAS, Peter F. Kelly has requested the right to use the 30' drive and utility easement for access to his property; and, WHEREAS, the proposed right of access does not conflict with the present or proposed County use of the reservoir lot; and, WHEREAS, it would be in the best interests of the County to obtain clarification among the property owners of an accurate description of the lot owned by Roanoke County and the rights of the adjoining property owners to the use of the 30' drive and utility easement. July 11, 2000 433 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for July 11, 2000, designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Request from schools to appropriate $57,885.75 SummerYouth Grant to the Summer Youth Employment Program. 2. Request from schools to appropriate $131,180 Class-Size Reduction Grant to employ teachers to reduce class size. 3. Ratification of revisions to the by-laws for the Blue Ridge Community Services. 5. Acceptance of water facilities serving Valley Park Center, Buildings A and B. 6. Acceptance of water and sewer facilities serving Rose in the Garden, Section 4. 7. Adoption of resolution of appreciation upon the retirement of Paul B. McElvein, Police Department. 8. Acceptance of water and sewer facilities serving Nottingham Park. 9. Request from Sheriff to accept Title II and Title VI Continuation Grant from the Department of Criminal Justice Service for temporary on-call juvenile supervision/transportation program. 10. Acceptance of Renoir Lane and Gaugin Circle into -the Virginia Department of Transportation Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution with Item 4 removed to discuss at work session, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 071100-6.f EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF PAUL B. MCELVEIN, POLICE DEPARTMENT WHEREAS, Paul B. McElvein was first employed by Roanoke County on July 11, 2000 IN RE: RECESS At 5:00 p.m., Chairman McNamara declared a five minute recess. IN RE: PRESENTATION AND WORK SESSION 1. Fire and Rescue Staffing Requirements 435 The work session was presented by Chief Rick Burch and Mr. Hodge, and was scheduled to discuss the decision to move career firefighters from Bent Mountain to Back Creek. There was a powerpoint presentation showing the criteria for allocating staff which included the number of calls, the distance between stations, opportunity for regional efforts, proximity to schools, hospitals, nursing homes, and multi-story buildings, availability of volunteers, and growth and development. Other information provided to the Board included the 1999 annual calls during career hours, showing that Back Creek received 127 calls and had no career staff, and Bent Mountain received 107 and had 3 career staff. Of the Bent Mountain calls, 43 were from Bent Mountain and 43 were from Floyd County. Supervisor Nickens asked if Floyd County would be willing to pay for some of the expenses and Mr. Hodge responded that they were willing to consider this but it may take another budget year. There was a discussion on the reaction and response times from Back Creek to Bent Mountain and the cost to convert to an all career staff which would cost an estimated $4 million to $5 million, and could increase the tax rate 14 cents to 15 cents. Supervisor Nickens pointed out that there is only one career staff at Mount Pleasant and asked how they handle calls. Chief Burch advised that use a dual dispatch with Clearbrook and Vinton and are continuing to pursue a cooperative effort with Roanoke City. The following residents spoke in support of continuing career staff at the Bent Mountain station: July 11, Zooo 437 motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson: He asked about the status of renovations to the Salem Qffice Supply Building. John Chambliss advised that they are meeting to finalize the bids for construction, that demolition is almost complete, and that they will have bids back to report on within about forty-five days. Supervisor Church: He thanked Battalion Chief Charlie King for the dry hydrants that were purchased for his district with the two grants awarded by the state. IN RE: WORK SESSIONS 1. Work Session on Fire and Rescue staffing requirements. (Rick Burch, Fire and Rescue Chiefl This work session was held during the regular session. 2A. Discussion of funding for human service agencies Following discussion of the previous allocation of funds to human service agencies, It was the consensus of the Board to delete the Blue Ridge Independent Living Center, Good Samaritan Hospice, Southwest Virginia Second Harvest Food Bank, and Greenvale School; and add or increase the following funding: Goodwill Industries Tinker July 11, 2000 439 IN RE:. CERTIFICATION RESOLUTION R-071100-8 At 7:30 p.m.,Supervisor McNamara advised that the Closed Meeting was held from 7:05 p.m. until 7:30 p.m., and moved to return to open session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 071100-8 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification "~y the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None IN RE: WORK SESSION 3. Work Session on economic development strategies. (Elmer Hodge, County Administrator) The work session was held from 7:30 p.m. until 8:45 p.m., and was presented by Economic Development staff David Porter, Joyce Waugh, Melinda Cox, and Brian .~ ,~ July 11, Zooo 441 Parlor "C" at the Salem Civic Center. The motion carried by a unanimous voice vote. Submitted by, ~?a~.~s~/. C~.~-eve Mary H. Allen, CMC/AAE Clerk to the Board Approved by, Joseph McNamara Chairman . ~~ ~ ~uiy za, sooo 443 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 24, 2000 The Board of Supervisors of Roanoke County, Virginia, met this day at the Salem Civic Center, this being an adjourned meeting from July 11, 2000 for the purpose of a joint meeting with the Salem City Council. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 12:40 p. m, following a luncheon hosted by Salem City Council. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Supervisors Joseph B. "Butch" Church, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: Vice Chairman H. Odell "Fuzzy" Minnix STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator, Dan O'Donnell, Assistant County Administrator, Pete Haislip, Director of Parks, Recreation and Tourism, Vickie Huffman, Assistant County Attorney, Jill B. Barr, Community Relations Director SALEM CITY COUNCIL: Mayor Carl E. Tarpley, Council members Alexander Brown, John Givens, Howard Packet, Gerald Pace SALEM STAFF: Randolph Smith, City Manager; Forest Jones, Assistant City Manager; Frank Turk, Finance Director; Joe Yates, Parks and Recreation; James Taliaferro, Engineering; Mike Tyler, Director of Streets and Maintenance OTHERS PRESENT: Elizabeth Belcher, Greenways Coordinator; David Robbins, •• ~ ~uiy Za, sooo 445 Foundation has a $2 million insurance policy. Supervisor Church advised he would like the Foundation to continue with fund-raising and maintenance of the trail. Supervisor Nickens concurred, but expressed concern that the County may have to hire additional staff to maintain greenways . Mayor Tarpley advised he thought it was a good investment for both localities. There was consensus from both governing bodies that the request to accept the donation will be brought to their next meetings for approval. IN RE: OTHER DISCUSSION Mayor Tarpley updated the Board of Supervisors on their plans for the Baseball Hall of Fame. Supervisor Church suggested that the two governing bodies meet more frequently, and there was consensus to meet again in January 2001. Supervisor Johnson suggested that at that meeting they receive a report from the Greenway Commission. IN RE: ADJOURNMENT At 1:25 p.m., Supervisor McNamara adjourned the Board of Supervisors meeting and Mayor Tarpley adjourned the Salem City Council meeting Respectfully submitted Mary H. Allen CMC/AAE Clerk to the Board Approved Joseph P. McNamara Chairman A-082200-2.a ACTION # ITEM NUMBER / r ~. MEETING DATE : .August 22, 2000 AGENDA ITEM: Request from Schools for acceptance of grant for $11,440 for safe school and truancy reduction initiative. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Virginia Department of Education awarded $11,440 as a matching grant for a safe school and truancy reduction initiative. The funding will support the Student Assistance Programs at William Byrd Middle and William Byrd High schools. SUMMARY OF INFORMATION: The funding will enhance the capacity of the Student Assistance Programs at both schools which will allow for more service time. The intent is to increase attendance and punctuality while decreasing at-risk behaviors to enhance student success at school. FISCAL IMPACT: None, the needed matching funds are in-kind service contributions. STAFF RECOMMENDATION: Appropriation of the $11,440 grant to the school grant fund. ~ 7 Jol~lnn iBurkholder Student Assistance Program Coordinator ~~~~ ~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph McNamara to approve Church _ x Denied ( ) Johnson _ x _ Received ( ) McNamara- x Referred ( ) Minnix _ x To ( ) Nickens _ x cc: File JoAnn Burkholder, Student Assistance, Program Coordinator Diane D. Hyatt, Chief Financial Officer Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board A-082200-2. b ACTION NO. ITEM NUMBER ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 2000 AGENDA ITEM: Confirmation of Committee appointment to the Building Code Board of Adjustments and Appeals COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Board of Zoning Appeals Supervisor Nickens has offered the nomination of David Jones, architect, for appointmentto the Building Code Board ofAdjustments and Appeals, and requested that confirmation be added to the Consent Agenda. Mr. Jones' four year term began on April 27, 2000 and will expire on April 27, 2004. STAFF RECOMMENDATION: It is recommended that the above appointment be confirmed by the Board of Supervisors. Approved by, ~~~~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph McNamara to approve Church _ x _ Denied () Johnson _ x Received () McNamara- x _ Referred () Minnix _ x To () Nickens _ x cc: File Building Code Board of Adjustments and Appeals File 1 ACTION #~ 082200_ ~ C ITEM NUMBER ~" '~'7~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 2000 SUBJECT: Acceptance of Water and Sewer Facilities Serving Triple Crown Estates, Section 3 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Triple Crown Estates, Section 3, C & D Builders, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sanitary sewer facilities are installed, as shown on plans prepared by T. P. Parker & Son entitled Triple Crown Estates, Section 3, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $18,982.00 and $19,708.00 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Triple Crown Estates, Section 3 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. sy SUBMITTED BY: APPROVED: ~l ~~ Gary Robe son, P. Elmer C. Hodge Utility Dire for County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph McNamara to approve Church _ x Denied () Johnson _ x Received () McNamara- x Referred () Minnix _ x To () Nickens _ x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Paul M. Mahoney, County Attorney T. y COPY THIS CHATTEL DEED, made this 31st day of July , 20 00 , by and between: C & D Builders, Inc. , a Vir inia corporation, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. :WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled Section 3, Triple Crown Estates ,made by T. P. Parker & Son ,and on file in the Roanoke County Department of Community Development. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will. perform any necessary repairs at rts cost. 1 . e L~ Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of 20 2 Developer: Address: By: As: WITNESS THE FOLLOWING signatures and seals: C & D Builders, Inc. 116 S. Pollard Street Title State of: Virginia CountylCity of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: ~~ ,day of , r ~ 20 0 0 , By. Samuel W. Cundiff Its PrPSid n Duly authorized officer (typed name) Title on behalf of: C & D Builders, Inc. Notary~'ublic My Commission expires: ~ 0 0 3 T- y ~= ~/ Approved as to form: County Attorney State of: County/City of: Board of Supervisors of Roanoke County, Virginia By: (SEAL) Elmer C. Hodge County Administrator Virginia ' Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of 20 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: 4 -' ~, ' - ,~ ~' o - .l ' T 1025 /• L 1y 1 / ~ lD a~ - / / ~ e N TJT~Ip a ' \ ~ Jar` ~~~ ; STS 4 / :' o ~ oo ~ ~ \ ~tiy 3~~~ -.- ~~ /,moo ,. •,~ ~° ~ \ ~ ~ o 1 ~, 6 ~, liL ~- ~3W ~ ' a . 8' WATER ~ ~~0~' ~;T~;;~~ ~o'~ ~ ~, (; / '~ ~ ~ ~ .M1 /_ ~ t9 , m~ ~.~~~' ~;~ - %~ ~T~a,. ~'l - 8 SANITARY SEWER ~" 3 \\\\~ ~~/ ` ~ - ~ ~~8~ W 5~ ~ .. ,4' e .. cad' V ~ '` ~4~'~ ~ . s ,) ~Q ~~,9yti: (~ ~ f ~'`'~ - ~~~~ ~ g50 R ROANOKE COUNTY UTILITY DEPARTMENT ACCEPTANCE OF WATER AND SANITARY SEWER FACILITIES SERVING TRIPLE CROWN, SECTION 3 1 .. `,~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22ND OF AUGUST 2000, ADOPTED THE FOLLOWING: RESOLUTION 082200-2.d REQUESTING ACCEPTANCE OF GARMAN ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board that the street meet the requirements established by the Subdivision Street Reauirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, WHEREAS, developers of new streets are required to provide a surety that enables recovery of repair costs associated with potential faulty materials or workmanship, this Board warrants that it will reimburse the Virginia Department of Transportation all costs incurred in the repair of faults due to faulty materials or workmanship in the subject street, but not more than $3,750.00, for a period of one year from the date of this resolution. NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By: None Required Yeas: Supervisors Johnson. Minnix, Church, Nickens, McNamara Nays: None Absent: None A Copy Teste: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation • ~ ~ .~.r~ oy /~ ~- ti 13. . ~ _ - J °' (~ _ ~ y 9S w,, ,,o 14. .7A. de co.~ eo~, romftl Y AC B S d I 'B JJIO p U . . 4WCn IS %999 w 1.04 AC /O . QVharrce ~ilJ7J99-/f q0 3.48 Ac 12C 9-04/199 q10° 12C 9 OS-04/199 7 7~ 5160 TRUCK WASH ~ 24. z.ss AC o~ 4 23. ~a 3.42 Ac JH FICE J7JI - ,.5 9 B 25. s.94 -AC. (o) s.2o Ao. (c) ~,o~ ~~, N RtC swe }9-10/1986 27 \ 2.40 26. _ 3.06 Ac. J93t PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) CARMAN ROAD: From its intersection with Garman Circle to its Cul-de-sac. LENGTH: (1) 0. > 03 MILES RIGHT OF WAY: (1) 50 FEET PAVEMENT WIDTH: (>) 24 FEET SERVICE: (> ) ROANOKE COUNTY DEPARTMENT OF ACCEPTANCE OF GARMAN ROAD COMMUNITY DF. VE.~ OPMENT 55.03 ~. 7 G ~ U c m c W (7 '.~+ :G ~ ~7 i Q Z a3 {I c~'~ i!? `o E o m Q pJ N N N R C of o U CI1 m O Z C7 h O O Z 0 H 0 0 Q E c ~. m 9 m 5. m Q ~~~ ~:l Y L E s 7 a 7 N O m R Z .~ a~ ~ n CO o` c r c ~ `a Cn :~. S u 0 n S. ~""'° ~ ~ a 6 ~ M p M p~ ^ c 2S ~ O p v < m G1 Q ~ ~ ~ ~ U ~ W ~ t~' O W ~ Pa 'S c-+ O Z ~ H H O ' Q a W W V Q O a Q Q W x W H Q ~ 3 s ~ O M N d ~ Q Q a o O m P a m Q a a a ~ o a a i a °' m N ~ °c a 7 a ~ ~ m - m 9 9 4 m U C 9bC m ~ 9 ^ m ~ m O m d Ci ~ y O r ~ a U ~ a m i H ~, C, ~ r :~ z A ~ m m 9 0 m m ( J 9 c~ a o a a o a a n C7 U ~ ~ 2f o S 2 S ~ e 2 ' i a F b o F a ~ Q a F d a ~ c a ~ p n ti c r d ~i c ~ a d ii c F-' d u. c H ~ i c r- a u: r ? ~i ~- ~ x 3 3 O `o ~ r ~ N ~ z d ~ c z ~ ? C7 ~ ~ N I C] - '~ i!! I m n d O 2 ,~°~ 0 0 tl U 3 d ,.- c Z ~ uJ ~ V H r- -C O a p a' ~- ~ { m U ~ ~ u. $ ~ v x w U c °e z i t ACTION NUMBER ITEM NUMBER •.T- -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 2000 AGENDA ITEM: Acceptance of Garman Road into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: ~ -+ SUMMARY OF INFORMATION: Roanoke County and the Kroger Company (Topvalco, Inc.) requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.103 miles of Garman Road, from the intersection of Garman Circle to its cul-de-sac. ALTERNATIVES AND IMPACT: No County funding is required. STAFF RECOMMENDATION: The staff recommends that the Board approve a resolution to VDOT requesting that they accept Garman Road into the Secondary Road System. SUBMITTED BY: Arnold Covey, Director Department of Community Dev lopment APPROVED BY: ~~~~ Elmer C. Hodge County Administrator 1 Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Church _ Johnson McNamara Minnix Nickens 2 ._.~.. THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22ND OF AUGUST 2000, ADOPTED THE FOLLOWING: RESOLUTION INTO THE VIRGINIA SYSTEM WHEREAS, the street described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board that the street meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, WHEREAS, developers of new streets are required to provide a surety that enables recovery of repair costs associated with potential faulty materials or workmanship, this Board warrants that it will reimburse the Virginia Department of Transportation all costs incurred in the repair of faults due to faulty materials or workmanship in the subject street, but not more than $3,750.00, for a period of one year from the date of this resolution. NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote: Moved by: Seconded by: Yeas: Nays: REQUESTING ACCEPTANCE OF GARMAN ROAD DEPARTMENT OF TRANSPORTATION SECONDARY A Copy Teste: Mary Allen Clerk to the Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File ~.,! .~ ov ~~ ~~ PROPOSED ADDITION SHOWN IN CRAY DESCRIPTION: 1) CARMAN ROAD: From its intersection with Carman Circle to its Cul-de-sac. LENGTH: (1) 0.103 MILES RIGHT OF WAY.• (f) 50 FEET PAVEMENT WIDTH: (>) 24 FEET SERVICE: (f) ROANOKE COUNTY DEPARTMENT OF COMMUNITY DF, VE~- OPMENT ACCEPTANCE OF GARMAN ROAD 55.03 a C m U Q O • N N ao e O E 2 c ~. m 5 y a P a N O 7 ~!~~!~ 'L`J _r Cm O O ~ Y ~ r "o i v .L1I _ ~ O E m R < Z _~ c, ?_ N ~~ n D C ~ Y, r S N O ?. _ V W O n m ~ M M ~ m O O c a ~ ~: ' 0 0 < U m Q W ~ ~ o O ^ r U 01 W O~ w' zx ow ~ e o Z ~ ~-+ O ~ W fs+ ~ fa O ~ 0 ~ Q ~ wx W H Q ao ~ V a ~ O ~n M N m m a° m ID a m m a m c~ a° o o a m © a° m m a m N q `° a ` a a ~Yx} Q3 ~ ~ ..y}x~ W O m ~ ~ U r o n o n o a o ~ O W y a ~ ~ t W' CJ ~ b U ~ c~ z I w ti m Q m m m m m m m ~ 1-~ o o a o a n a a C7 U b ~ 2S ~ ZS b b `o s s ~ i s V i V s m ' F a a FF d a ~ a ~ a ~ c a F a c a FF b o a - ~ ii o ~- d ~ a r a ~ c r d w o r a ~ r a u:. r- d ~i r ~ X i A r ~ z O ~ O ~ L rn Z a ~ 3 d Z ~ E ~' 2 .. N C7 - ~ tR tp I r` O Z ,S 5 G a' d m U ~C 6 r= E 2 W ~ ~ U .J~ r ° < O O a ~\ ~. U ~ A W U c iz t t ~+.~ • __.- THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22ND DAY OF AUGUST, 2000, ADOPTED THE FOLLOWING: RESOLUTION 082200-2.e REQUESTING ACCEPTANCE OF SPRING MEADOW DRIVE, SPRING MEADOW COURT AND A PORTION OF CYNTHIA DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineerforthe Virginia Department ofTransportationhas advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department ofTransportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By: None Required Yeas: Supervisors Johnson Minnix Church Nickens, McNamara Nays: None Absent: None A Copy Teste: Q. /~~. Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation 1 l y a .~))'Se ,b' c' X32 ~` •- hie ~~~'\ 511^5, ~,i: pQytii, '/ ~o ,'CO ~+ ~ S t1~ j 1 3L I'~~ ~~ ~~ jD) j y_ ~~% D 4 t ~JI ', /~L ~ ;, '°s, ^' o~'f ~ ~ / ~9 ~ ~~ ~>`.~ ~~~ is 'r..• ro C 1 r. r. ~ ;t ~ I . ,';~ 4 .,, w . ~ ~ .•. -- ,~ ~0 4° >, 3,/ , 5D ~~• °• Lot r • • 9 b89 en L T ° O. /2 : N _ LoT a.•~44 3 ~ ~ . ~~' i ~ Art. \ 379 AC' ~ ~ 0. , \ s. ~'' L . a. 330.9, ... ' - Z$ ~ W .5'se•~4 /~ .:~8/ AC. ~ ~~ o.6`F9 AC. =i'l.95' - ' " ~ LoT 24 ~ ~. LoT' d72 AC. ~ ' o Q ~. /S - . ,. 0.60/ AC. 3 . ~>0•09 ~.-w :ao.;) LO7 S ^ y3 LOT ~ 0.63/ AL. °v ~ Q $_ /4 556 AC. W' p P ~9aa.a9 , ~ x .. ... ~.. T ~-'-- - ` ZZ /~, ~• .il + - --...~ LOT > ~ 0.609 AC. ~ ~ N /' C. S0 // A 4 a. y•;~ LOT .. - ' zt ' ' ~' ° LoT 4 ' s ~.. n it C. '. - - O. SG y /8 ~~• ai• r t'J . crs ~~ i. 0.637 •E T s''~ c 3 ~. Lo . ,- . ... .~d ... ... ... \c .. r ROANDKE CDUNTY DEP.4.RT~fE'NT OF CD3~'.c~f UNITY D~"YELOF'M.~'NT PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1. Spring Meadow Drive -From the intersection of Cynthia Drive to cul-de-sac. 2. Spring Meadow Court -From intersection of Spring Meadow Drive to cul-de-sac. , 3. Cynthia Drive -From cul-de-sac to intersection of Spring Meadow Drive. LENGTH: (1) 0.27 MILES (2) 0.07 MILES (3) 0.031v1II,ES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET (3) 50 FEET PAVEMENT WIDTH: (1) 36 & 30 FEET (2) 30 FEET (3) 30 FEET SERVICE: (1) 15 HOMES (2) 6 HOMES (3) NA 1~(OTTINGHAM PARK Acceptance of Spring Meadow Drive, Spring Meadow Court and a portion of Cynthia Drive into the Virginia Department of Transportation Secondary System. r I•~ c m E U 4 II v a N O E m VJ G 3 C O U Q~ Cn O _C a O N 0 II. lt7 cI~ O 'L CIJ L ~_ H (~ Q Q 0 0 N N I a E 2 } m ^[ O 2 ~ ~ 6 m m C7 z H ~ H O _a 2 ° a -° w ~' ~ u. ~ a ~ Cf~ € `a L ~ U O fQ c Z. -n th y N ~ G~ O O c Y c ~ ° U O n N a b' P i5 J e C ~ M 1~ ~ n m O N O M { V O O O O m 0 0 z n 3 4 ~ O O O ~ ~ ~ N N N '7 O ID ~ P O © P ~ O H ~. a Z o a. a d ° ~ ° a ° ~ S. m Q 31 ° c 3 ° O ~ q t~ n t\ ~ d O $ ~ m c Z H E~ H m m m ~ m ., u ~ a a ' a' ~ ~ m ° . o ~ ~ a a a a ~ ' ~ ul U 4~ U : U ul a ~. rn ~ aa. . ~ rn ~ 11'~ t ~~, I ir1 m ¢ z - w -- w -- T s O ~ Q ~ Q ~ y Z H M I M' . I M' -: m U e .'~ u '~ c a a i a H W p U ° U o °I a ° n c ~ x m rn ~ cn m II ~ ~ a c ~ a a W H ° H ° I ~ 2S b ~ 'o H 2 ~ H ~ H ~ ~ $ m ¢ ~ H S 2 2 ~ ~ C ~ G j m O Q t P ~"'+ Q ~. m P.' d Q N ~ ~ ~ ZS H C.J O ~ ~ Z E-H z H x H ~ x i C ~ a a U ~ c!] ~ ~ z I .-. I ~ I ~ I T I N I ~ ~ ^ O 2 ° z ui S U t{-~ H U 2 W U ACTION NO. ITEM NUMBER ~"T" ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 2000 SUBJECT: Acceptance of Spring Meadow Drive, Spring Meadow Court and a portion of Cynthia Drive into the Virginia Department of Transportation Secondary System. This is in Windsor Hills Magisterial District. rOUNTY ADMINISTRATOR'S COMMENTS: Triangle Developments, Incorporated, the developers of Nottingham Park, request that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.03 miles of Cynthia Drive, from its turnaround to the intersection of Spring Meadow Drive, 0.27 miles of Spring Meadows Drive, from the intersection of Cynthia Drive to the cul-de-sac, and 0.07 miles of Spring Meadows Court, from the intersection of Spring Meadow Drive to the cul-de-sac. The staff has inspected this road along with representatives of the Virginia Department of Transportation and find the road is acceptable. No county funding is required. The staff recommends that the Board approve a resolution to VDOT requesting that they accept Spring Meadow Drive, Spring Meadow Court, and a portion of Cynthia Drive into the Secondary Road System. 1 -° ~j SUBMITTED BY: APPROVED BY: ~~~ Arno d Covey, Director Elmer C. Hodge Department of Community evelopment County Administrator ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) VOTE No Yes Abs 2 Church Johnson McNamara Minnix Nickens THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22ND DAY OF AUGUST, 2000, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF SPRING MEADOW DRIVE, SPRING MEADOW COURT AND A PORTION OF CYNTHIA DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Rye -luirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: _ Yeas: Nays: A Copy Teste: Mary Allen, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File . > 4,~ ~. .. ~, \ i.. s" ';~ it ~ ~x~ ,'~ l P rti;: n ~. , Vdl o .i a e o ,'T Ong t . 1~y \ ~.3 ~, ~ ~9 `~~ 3°~ .Y ~i. s ;v t _ ~~ 3y ~ d ~f ,. y. l 1 .' ~ .y ~O + /~ d -„ O~ a i sy -~ yc v c~ O i«e ~ /~k ~ i? , _ . p` b •2 Cam.` ~ :P ~e.: h1 ~. , cO1- ~ b~ Y'~~i~ iS~~G i ~ ,~ sp ~ A"gam ~"~'" ~, V~ o°°A m1.1 . C ii.~., pl s e / I ' _ yP: ~3 c, O T ~ P^~ L/z O 5f7'9 ' Lai ~~ O.Y~f9 ,\<. `~\_~'. ~•0 379 AC:~~_ Aa. ,: `s/8/ AC. ~d. LOT ' ,.~ o.6'L9 AC. 2E'1~95' ` a J33. 45' 'V 3n~ > ,^ \ 2°yT _ Q Lor' o.:aTZ Ac. /5 "' 0.60/ AC. .. E. _.. iJ.3'1' o.u, : - 3 ' HBO.; BYO'04'~6"~/ L07 ^ $ - LoT 2 3 ° ¢ °o 0.63/ AC. P W o /` AC. .i+:. .=gy.Be. ~ o, ~; 0.556 0.6x9 AC' ~. h ~ /7 ti' c d. O. SOK AC. ~B'~o'o9"ib'W -_----- 'P e _ LOT ' ~ Z / ~' LOT coon ~ ~ ., - - 0.565/ it C. , .: /8 a : ~~ '24 E' .y . ~t`'.. a. AC. y ~'OANOKE' COUNT`' D~'P~T~fENT OF COM~YfUNTTY DEYELOPM~dNT PROPOSED ADDITION SHOWN 1N GRAY DESCRIPTION: 1. Spring Meadow Drive -From the intersection of Cynthia Drive to cul-de-sac. 2. Spring Meadow Court -From intersection of Spring Meadow Drive to cul-de-sac. 3. Cynthia Drive -From cul-de-sac to intersection of Spring Meadow Drive. LENGTH: (1) 0.27 MILES (2) 0.07 MILES (3) 0.03 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET (3) 50 FEET PAVEMENT WIDTH: (1) 36 & 30 FEET (2) 30 FEET (3) 30 FEET SERVICE: (1) 15 HOMES (2) 6 HOMES (3) NA NOTTINGHAM PARK Acceptance of Spring Meadow Drive, Spring Meadow Court and a portion of Cynthia Drive into the Virginia Department of Transportation Secondary System. ' ~ ,,~, "" as r `c m E U Q m Q V7 O O p O I G7 N N ~ I O ~~ ~ I a o n U d N _ m ~ .C E ..r 2 O OS ~^ C O y "O ~ ~ ~ i '~ ~ .a d ~ w x O ~ ~, o -~ ~' L ~ a ~ h `o d ~ ~ ~ z ~ H ~ H ~ o ~ ~ z p ~ o to ~ v ~ p -° to F- ~ O 0 z m ~ 9 R Q < Z C1 } ~ 1 N O C c v., r C ~~ { ~ O U O n H a ~ m g J m c ' M n ^ nI o ~ . O N O M' ~ V O O O O m S O r Z a 3 O $ v ~ O O O ~ ~ ~ ~ N N N W m m m m o o m a a a m m H R! o a o a. a a a n. a d ~ Q a c 3 ° O ~ q t~ n h ~ ~ d , [ y m ~ m „ 7. H H H @ m m ~ u `c H ~' a eC ' Qi, m a m a m a o 2s ~ a a -a a a, n ~ Q ~ ""-- ~ z ~ U ~,, : U rn ~ ~ ~ ~. ~ ~ o < P: ~ I ~ ~' I ir1 E ~ ~ ~ q q o ~ ~ ai Z H M I M ~ I M m ~ U e ."~ e ."O e a o ° Q c H W a U a U o a a a ~ m $ m ~ ~ D ~ a N N v ~ a ~ ~ ~ n ~ ~ ~ H [~ ~ H ~ H m 2 ~ m > H ¢ a ~ ~ o ~ ~ a ~ ¢ a ~ ° 2 a F b c a ~ p e ~ ti r d ti ~ a ~ i°- a v= f°- ~ it r - o, ii r ~ u: r a. m a 3 O O ~ m ~ ~ b W Q ~ r , p ~i L ~ ; Em H C5 C.7 a ~+ H H H c Z ?-. A!i ~i ° ~ a a U ~ (n C7 C Z ~ ~ N C7 v ~ ~ ~ m I ^ 0 Z 0 0 m 0 U 9 ~ c r E ~/ z ~ ~ ~ U _~ r r ~ u~. a G O m n p o < ~ /' LL ~ (/ ~ U Lr n S/f W U m C 9 a G H A-082200-2.f ACTION NO. ITEM NO. ~./ "' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 2000 AGENDA ITEM: Donation of a waterline easement in Waterford, Section 6, on property of ARS Properties, L.C., (Tax Map No. 26.19-2-21), in the Hollins Magisterial District, to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors, in Waterford, Section 6, on property of ARS Properties, L.C., in the Hollins Magisterial District of the County of Roanoke: a) Donation of a waterline easement, ten feet (10') in width, from ARS Properties, L. C., (Deed Book 1575, page 1122; Tax Map No. 26.19-2-21), as shown on a plat prepared by Lumsden Associates, P.C., dated May 7, 1998, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement has been reviewed and approved by the County's utility department staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, Vickie L. Huffm Assistant County Attorney ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Joseph McNamara to approve cc: File Vickie Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development VOTE No Yes Abs Church _ x _ Johnson _ x McNamara- x Minnix _ x Nickens _ x 2 .~ t pf ~ ~~ ~~'t~ ~~pW~~ l6 J8 ~\ ~ J4 Q;~• t7 EXJST, !5`PRIVAIB I$ ~IRAINAGE EASEMEN~ ~ 7RAGT JA lq 1 ~ i ~o ~ "' -EXIST, 60'PdP~6lG SANJTARY SEWER, ~ _ _ _ ~ EABEMENT (P 9. l y PG. J41) ~ ~ ~XJSr, Pur3bJG ~ o NEW !0'WAt~IPiGINE E.A~EMENT ~ ~ ~ ~ 5ANlrARY S wE~ ~ o S 33 0145 W --- 196.00 ~ o EASEMENT Rr~.i7PG,141)~ -~ -~- N 33°OJ'~5^~ ~ f96.00` to Wa02NAVEN ROA? ~GQ~e~Er o~~ our v~ NOTES: 1) BOUNDARY INFORMATI02L.TAKEN FROM AVAIliABI,E RiCORDS.. PLAT SHOWING IO FT`. WATERLINE EASEMENT LOCATED ON PARCEL A, SECTION 6 WATERFORD P,B, 1Z, PG. 141 HOLLINS MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA SCALE: 1"= 5 0~ DAtE: ~ MAY 19 9 8 LUMSDEN ~-S50CIAtES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA COMM. 76 ~ 11~.- A-082200-2.g ACTION # ITEM NUMBER "' `'~ MEETING DATE: August 22, 2000 AGENDA ITEM: Request from Schools for acceptance of $111,508 Preschool Initiative Grant for the 2000-01 school year. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In 1994, the Commission on Equity in Public Education adopted and endorsed the appropriation of funds to focus on quality preschool education programs for at- risk four-year-old children. SUMMARY OF INFORMATION: The grant will be used to expand four existing Early Childhood Special Education (ECSE) programs. Anticipated sites are Clearbrook, Mountain View, w. E. Cundiff and Glenvar elementary schools. Each classroom will consist of a maximum number of 7 children with special needs and 9 children from low-income families. FISCAL IMPACT: No additional funds are needed. STAFF RECOMMENDATION: Appropriation of the $111,508 Preschool Initiative Grant for the 2000-O1 school year. ~ ~-~. Mrs. Beth Umbarge Special Education Coordinator ~~ Elmer C. Hodge County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Joseph McNamara to approve cc: File Beth Umbarger, Special Education Coordinator Diane D. Hyatt, Chief Financial Officer Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board VOTE No Yes Abs Church _ x _ Johnson _ x McNamara- x Minnix _ x Nickens x A-082200-2. h ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIlZGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 2000 AGENDA ITEM: Donation of a drainage easement on Lots 13, 14, 15, and 16 in Orchard Park Subdivision, Revised Section No. 3, to the Board of Supervisors of Roanoke County (Hollins Magisterial District) COUNTY ADMINISTRATOR'S COMMENTS: r/~'°~'' SUNIMARY OF INFORMATION: This consent agenda item involves acceptance of the following drainage easement conveyed to the Board of Supervisors for drainage purposes in Orchard Park Subdivision, Revised Section No. 3, in the Hollins Magisterial District of the County of Roanoke: a) Donation of a drainage easement, fifteen feet (15') in width, on Lots 14, 15, and 16, and of variable width on Lot 13, Orchard Park Subdivision, Revised Section No. 3, from F. & W. Community Development Corporation, a Virginia corporation, (Deed Book 300, page 691; Plat Book 22, page 63), as shown on a plat prepared by Lumsden Associates, P.C., dated July 11, 2000, a copy of which is attached hereto. The location and dimensions of this easement have been reviewed and approved by the County's Community Development staff. STAFF RECOMIVIENDATION: Staff recommends acceptance of this easement. -~= 9 Respectfully submitted, Vic 'e .Huffman Senior Assistant Co ty Attorney ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Joseph McNamara to approve cc: File Vickie Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development VOTE No Yes Abs Church _ x Johnson _ x McNamara- x Minnix _ x Nickens _ x • . ~ 02/03/1996 17: b4 5407%4932ti F&W, INC. f'au~ 0t ~ r,~ ~ ~ , ~~ ~~ ~ ~ Q Fu `~- ~ N 'r~~ ap,. rs Z ti~ ~¢~~x ~ ~~~ -~ ~Mo y ~~ ~o Fv`~a ~`~ 0~ (a~ Q QF- ~ j. ~ Q r~ `2C~f ~~ ~ J q~ Ca p `~ N x~ ~~ ~¢ Z~ ~ a~ 1- tC ~ ~ ~ '~C o ~ U ~y ~- W ~ o ~~ ~ . ~~~~~~~ y~~~U 41 'R ~ ~ Q .. 1 ~ N O ~ ~ w n69~~~ S ~r ~ ~tY,, ~ s ~ I .. ~. g ~ I ~ O I t ~ ~\ ~~ ~ b I Q ~""h . ~ ~~~ ~ ~I I . ~ ~a~ ; W I ~ . ~ ~ b W ~ • ~~~ ~, ~ ~ m ~~~ ~\ ~ ~O `~F v ~ ~ _ ~~ ~3 ~ w t ~o ~ ~ ~ ~•~ a ~o \ ~ ~~ ~m ~ ~ ~~ 4~ o~~~ ~~ ~ N ~ ~ ~ ~~ r. ~ ~ ~ ~ N 3 N U ~ D ~ r _ . W ~ 0~ t-' S N ~ D~ _. ~~V ~ ~~ r ~ ~~ ~~ ~ ~~ ~~~~~ ~~ O ~~ ~~ ~ ~ ~~t~, ~~ ~~ ~. ~ ~~ ~ ~ ~~~ ~~ ~~ ~ 2 w' N 1 ~` ~,.Y~ ~d ~a~ro I -,. 0 V o~ ~~t z F a ~ 4 ~ cVo fat Ctl "9 r u1 ~~O ~~ ~~- ono ~/~~~ ~ ~ yyf(~J//~~7( ~ /~~!j ~ l/.{ ~ W ~~~r1' ~~ QC,~o tz~z ,~ W ~ w g N ~ 5 z z ~~~; o~ ~mo ~~ ~.~ ~ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Unaudited Beginning Balance at July 1, l 999 $7,269,259 6.11%I Balance at August 22, 2000 $7,269,259 6.11 Changes below this line are for information and planning purposes only. Balance from above $7,269,259 $7,269,259 6.11 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2000 - 2001. General Fund Revenues $118,982,797 6.25% of General Fund Revenues $7,436,425 Respectfully Submitted, Diane D. Hyatt Chief Financial Officer Approved By, G~~ti`./ ~~d" Elmer C. Hodge County Administrator ,~'- / of General Fund Revenues M:\FinancelCommon\Board-Reports\MonthlyReports\GENOO.xIs 08/15/2000 CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA ~ r '. ,~,,, Amount Balance from June 27, 2000 Board meeting $279,722.09 Balance at August 22, 2000 $279,722.09 Respectfully Submitted, q~.~ ~. ~ Diane D. Hyatt Chief Financial Officer Approved By, ~ ~/~y, Elmer C. Hodge County Administrator M:\Finance\Common\Board-ReportsiMonthlyReports\CAPOO.xIs 08/15/2000 ~/ "" ,~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2000-2001 Original Budget $100,000.00 July 25, 2000 Contribution to D-Day Memorial (10,000.00) Balance at August 22, 2000 $90,000.00 Respectfully Submitted, AJ~a~,~-. Qj.l Diane D. Hyatt Chief Financial Officer Approved By, ~~~ Elmer C. Hodge County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\BOARDOO.xIs 08/15/2000 f V"~ FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Amount Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY1997-1998 Original budget appropriation June 23, 1998 Savings from 1997-98 debt fund FY1998-1999 Original budget appropriation FY1999-2000 Original budget appropriation Less increase in debt service November 9, 1999 Savings from 1998-99 debt fund FY2000-2001 Original budget appropriation Less increase in debt service Balance at August 22, 2000 Reserved for Future School Operations FY2000-2001 Original budget appropriation July 11, 2000 SW Ca Regional Stormwater Balance at August 22, 2000 Respectfully Submitted, JUCC1.n,Q~ ~ . ~~ Diane D. Hyatt 0 Chief Financial Officer Approved By, ~- i~°~ Elmer C. Hodge County Administrator $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 780,145.00 495,363.00 198,421.00 $7,578,744.00 $ l , 500,000.00 I (290,000.00) $1,210,000.00 2,000,000 (1,219,855) 2,000,000 (1,801,579) M:1Finance\CommonlBoard-Reports\MonthlyReports\SCHOOLOO.xIs 08/18/2000 ACTION NO. ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22 , 2000. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of July 31, 2000. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: BANK OF AMERICA 984,591.67 BRANCH BANKING &TRUST 1,964,313.89 WHEAT 1ST UNION 1, 939, 700.65 4, 888, 606.21 CERTIFICATE OF DEPOSITS: FIRST AMERICAN 100,000.00 SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 200,000.00 COMMERICAL PAPER: BANK OF AMERICA 4,233,102.65 BRANCH BANKING &TRUST 1,967,172.50 PAI N E-WEBBER 6, 890,458.05 SUNTRUST 4,066,651.34 WACHOVIA 5,907,330.01 WHEAT 1ST UNION 3,939,348.05 27,004,062.60 LOCAL GOVT INVESTMENT POOL: GENERAL FUND 8,039,264.71 RESOURCE AUTHORITY 1,922,747.24 9,962,011.95 MONEY MARKET: SUNTRUST 4, 960,114.82 FIRST UNION 2,105,480.00 PAINE-WEBBER 2,163,092.81 9,228,687.63 Page 1 of 2 •. ACTION N0. ITEM NUMBER ~~ ` "'-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22 , 2000. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of July 31, 2000. COUNTY ADMINISTRATOR'S COMMENTS: GASH INVESTMENTS: SUNTRUST LB&T MENTOR MENTOR WACHOVIA TOTAL (GEN. OPER) (RES. AUTH.) 15,315,015.06 3,253,370.28 5,472,219.16 5, 827, 818.97 2, 383, 098.48 32, 251, 521.95 83, 534, 890.34 STAFF RECOMMENDATION: Respectfu Submitted proved by: A p AI C. Anderson Elmer C. Hodge unty Treasurer County Administrator ACTION VOTE Approved ()Motion by: No Yes Abs Denied () Church Received () Johnson Referred () McNamara To () Minnix Nickens Pg. 2 of 2 ACTION # fTEM NUMBER ~ ~` ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTYADM[NISTRATION CENTER MEETING DATE: August 22, 2000 AGENDA ITEM: Accounts Paid -July 2000 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Payments to Vendors: $4,630,722.75 Payroll 7/7/00 $547,918.22 $188,295.54 736,213.76 Payroll 7/21/00 574,885.70 192,438.34 767,324.04 Manual Checks 1,331.49 1,331.49 Voids (626.79) (626.79) $6,134,965.25 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: S. Akers Director of Finance ,. 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C7 Aw w es A o L ~ W W ea ~ ~ 00 CC ~ N N ~ ~ 'O 0. Q L 6! y ~ V C 7 =~ u at ~ ~ C r~ 6~ u L C{S ~ w ~ '~ ~ ~ y ~=j L a ~ ~ W ~ rn a'1 A O . . . C~ . . . i, a a ' o Q ° ~ 'b .-i ~ u q ~ ~ O w '~ o v '~ °~ L7 ti ~~„ W ~ C ~ ~ ~' • C O x V ~ ~ p ~ ~ w . W ~ . o 0 U a ~ ~' a o ~o W rs, o ,y,~ m 0 a~ .~ b v ^O a 0 w e~ L 6~ C d r G ~ Q O ~ ~ b _ c • z • _ ~ o ~ 0 0 it M ~ N _ y O O NO d «! a W ~ w O '~ °'• c y o Q 'o fy ~ o w y ~ ~ f% ~ ~' V C.L. rI ACTION NO. ITEM NUMBER ~ ,/~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 2000 AGENDA ITEM: Work Session with Schools to Discuss School Capital Construction and Stormwater Management COUNTY ADMINISTRATOR'S COMMENTS: The probable schedule for this work session is to break just after New Business and meet with the staff and School Board. SUMMARY OF INFORMATION: This time has been set aside to meet with the School Board and School staff to review the status of the school capital construction. Following is an outline of what will be discussed: 1. Glenvar Middle School - an update will be presented showing the current status of the plans for the Glenvar Middle School renovations. 2. South County High School - an update will be presented showing the current site plan for the South County High School and explaining the status of progress to date on this project. 3. Stormwater Management - an update will be provided from County staff on status of the Regional Stormwater Detention Pond. 4. Use of Internet to Stay Current on the Status of Projects -staff will illustrate Internet sites that will be an excellent way to stay knowledgeable about the status of these projects. Attached for your use during this work session are an updated calendar and budget for both the South County High School and Glenvar Middle School projects. Respectfully submitted, ~. Diane D. Hyatt Chief Financial Officer Approved by, ~i~ ~ Elmer C. Hodge County Administrator ~~~ ACTION VOTE Approved ()Motion by: No Yes Abs Denied () Church _ Received () Johnson Referred () McNamara _ _ To Minnix _ _ Nickens 2 -~ l Important Dates for Glenvar Middle As of August 2000 May 2 Construction Committee (All School Board and County Board members invited) - Time line - Project budget 11 School Board Meeting - Request approval of literary loan application for $6,500,000 14 Early site work bid advertised 23 Board of Supervisors Meeting - Request approval of literary loan application for $6,500,000 June 8 Early site bids due back to School Board 13 Construction Committee/School Board Meeting - Review site work bids 13 School Board Meeting - Request approval of early site work contract - Request advance from BOS for early site work contract, remaining A8~E, value engineering, and survey/testing 13 Board of Supervisors Meeting - Request advance from BOS for early site work contract, remaining A&E, value engineering, and survey/testing July 1 File literary loan application with Department of Education prior to advertising the construction bids in order to qualify for low interest financing Sept 10 Construction bid advertised Oct 25 Construction bids due back to School Board Nov 7 Construction Committee meeting -recommend award of contract 9 School Board Meeting - Request approval of construction contract - Request advance for construction if necessary (literary loan proceeds may be available in Fall 2000 VPSA subsidy program}. Interim financing will be pursued if literary loan proceeds are unavailable. 14 Board of Supervisors Meeting - Request advance for construction if necessary (literary loan proceeds may be available in Fall 2000 VPSA subsidy program). Interim financing will be pursued if literary loan proceeds are unavailable. May 2002 Projected opening date for Glenvar Middle Addition M:\Finance\Common\Sch-CIP\Timelines.xls 08/15/2000 O O i O ~) .~ ~~ MM~ W O V ~ \~ •~ V L. cA a _~ ~ ~ ~ ga L ~L1 U ~o ~ O U M ~ ~ ca > to a ~ _ ~ O ~ L 11. 0 mi v^J I1L / ~ O 00 iV o "a N ~ _ N ~L Q Q N ~~ N ~ C n. ~ i O ~ ~~ ~ ~ ~ s ~ ~ 00 ~o o O M (p O O OC O N N ~ ~ 1~ N M t0 O O N x 0 0 0 0 0 0 M OOMU")000000 00 OMMt0000000 N 00 c0 GO c~ a0 I~ ~ O O O rn d1 N ~- N ~~ O O (D O M N M N M~ ~ ~ O O O O O O r r r O O N ~ 0 0 0 0 0 0 M O O M~ 0 0 0 0 0 0 00 OMM(0000000 N o co w m ao l~ l~ o 0 o ri ~ N ~- N ~~ ~ 0 0 to 1~ N M N M N M ~i' ~- N O I O O O GO 0 0 0 0 GO O M O ' ' ' 0 0 0 0 N OCOO NOOK M W N ~ M 0 N N W ' d 1 00 O O O O O O O O ~ ~ ~ O O O 0 0 0 ~ O to -fC N O ~ ~ ~ ONE .-NCOtO ~O N I M T O C O ~ O _ C L CO E ~ ~ ~ Q U ~ ~ w ~ ~ N ' ' O ~~ ~ E C C ~ N 'L ~ N N N 'Q N N O E E N~ U ~ C ~ Q fl. "~ lC ~ .~+ C O~ O O 'Q N p U N 41 ~ Q> .CCU E tp ~ ~ ~ N ~ .,,, > > ~ L ~ W m N m ~ ~ ~ ~ ~ '++ ~ ~ ~ '~ ~ ~ ~ i ~ ~ a>~acnu~c~n ii~c°~ ~-/ O 0 O N 0 X N O m CLII C _~ U L U C O O U N U C cII C_ LL i ~ ~- / Important Dates for New High School As of August 2000 May 2 Construction Committee (All School Board and County Board members invited) - Time line - Project budget 11 School Board Meeting - Request approval of literary loan application for $7,500,000 14 Early site work bid advertised 23 Board of Supervisors Meeting - Request approval of literary loan application for $7,500,000 June 8 Early site bids due back to School Board 13 Construction Committee/School Board Meeting - Review site work bids 13 School Board Meeting - Request approval of early site work contract - Request advance from BOS for early site work contract (less previous funding of $2,468,161) and road funds 13 Board of Supervisors Meeting - Request advance from BOS for early site work contract (less previous funding of $2,468,161) and road funds July 1 File literary loan application with Department of Education prior to advertising the construction bids in order to qualify for low interest financing Aug 6 Construction bid advertised Sept 7 Construction bids due back to School Board 18 Joint Construction Committee and School Board meeting - Request approval of construction contracts - Request advance for construction if necessary (literary loan proceeds may be available in Fall 2000 VPSA subsidy program). Interim financing will be pursued if literary loan proceeds are unavailable. 26 Board of Supervisors Meeting - Request advance for construction if necessary (literary loan proceeds may be available in Fall 2000 VPSA subsidy program). Interim financing will be pursued if literary loan proceeds are unavailable. Aug 2002 Projected opening date for new high school M:\Finance\CommonlSch-CIP\Timelines.xls 08/15/2000 O O W t 1 Al .~ ,,V^ v+ L w ~ O` =a ~ r Q ~ U H R to O 3 Z N O O O ~ ~ U O O O W W M N ~~ ~ f> ti t ~ Q d aDN00)0000(O N C ' ' O W O M O O O O M 00 h ' ' ' 00)~(~00 Y 0 N1~-NO)0000(O 3 tFtn WM0000(O ' ~ 0 COt~.~1~MNOM V m ~ ~ r ~ r N W O O O O W N N t' N ~' a -i Y _. ~~ 40 O ~ N U o °~ te ~ a . O ~ N O O ` N ~ rv m ~ ~ ~ N W ~ ~ r C O O O ' 01 C N ) OD t[ (O LL i M m aND N t(7 OD r ~ 111 (O O O O O O O O Q W W O O 0 M O O O O) N ~ aD O ~ ~ O O ~ N O O CO ~_ r N f0 (O W I" a% (OOmO0a0N<--W 0000 c0 O C~ W 00000 W COM0000 W O ~ ~~ W OaD~00 W NI+000OtO O C" c•iONCDONl~O W 0000'7 O ~ Nom' N~A(ONO V 1ntOM0000M O fl-W N W d' ."-lOhOt~MNOMM O -gyp Vi ~ N ~ O M ~ r- ~ O C O •- M - U moooov o 00000 0 woaooo.- r- 00000 0 }; rnov_oOCO ' rn 00000 0 ~ Momoo~ c~i oooou~ o E NNK1tno C o oooon o '~ GO ~t ~~ (O MNOM W O Lll N ~ OD M ~- ~' O r M cy O 0000 0 ooN N O 0 0000 a oo~n ~ ~U~ o ocooo o oo~ 0 oc~io0 0 O~tiM ~' U~ ~ O O O O N ~~~ M y~ N ~.-~v '- aD1~N N j 0 t'7 N ~ -~ M c- ~ a0 m a` ~ `~' .., O ~ O C 7. - L t (0 mQU r-+ O C C ~ ~ C N ~ "v 7 s+ ~ a~ ~ ~ C ~ ~ At3 ~ ~ fp fA C C ~ m m F U U m m m E E~~ m L C C C O. Q .~~ C fA ~ U ~ ~~ N O O W m w 0 C N ~ ~ 7 ~ > > O m C ~ ~ pl ~ ~. }, V N ~ V E- ~ N C C C ~ ~ ® (A m ~ ~ ~ O i 'a C JJQ>~UQI~(n~~li~ U 0 0 0 O X m m O U L Y ''O^ V/ Q ~U .C U C O O i N U C N C LPL 1 r !~ ~~GOUN~y e sc ~o o '' o ~ r 9~cenr £~~'4~y Project Background Information GLENVAR MIDDLE SCHOOL ' PROJECT BACKGOUND INFORMATION GLENVAR MIDDLE SCHOOL Blue Ribbon Committee Report ' March 17, 1997 ' In June of 1996, Roanoke County Schools set into motion a Comprehensive Facilities Study. The goal of this study was to produce a report outlining and prioritizing the needs of all school facilities within the system. A key component of this study was the formation of a citizen advisory committee, named the Blue Ribbon Committee. ' The Blue Ribbon Committee report identified the Glenvar Middle School Separation/High School Auxiliary Gymnasium and Band Room as being a high priority. ' Excer is from the Blue Ribbon Committee re ort are attached hereto for our review. P P Y r 7 ~..! Comprehensive Facility ,~ Study Study 96 Proiect Descriation Separation of "age appropriate" students and full implementation of the middle school concept requires a physical separation of the existing middle school from the existing high school. Recommendations provide fora 10 to 12 classroom addition, including two (2) classrooms which will accommodate a minimum of 40 students for health and music. A separate media center and dining area should be provided for exclusive use by the middle school students. Food preparation would continue to be performed within the high school facility, with the new dining room being a "satellite" serving area. In conjunction with the above, attendance lines should be redrawn to shift Mason's Cove Elementary School students to the Glenvar Middle/High School district. Adequate ventilation and sufficient lockers should be provided in all locker room/ shower locations; air condition gym offices; a clinic room should be designated for sick students; seating for 25 more students should be provided within the existing lecture hall; preparation rooms should be provided in the science labs and a vehicular "turn-around" loop, along with improved ingress/egress, should he provided in the parking area. Proiect Costs a. Construct 11 classroom addition $1,123,200 b. New media center 405,000 c. New dining area 292,500 d. Ventilation of locker/shower room 10,000 e. Additional lockers --~ 8,000 f. Clinic 25,000 g. Seating in existing lecture hall 4,500 h. Preparation rooms for science labs 25,000 i. Vehicular "turn-around" loop and improved circulation 75,000 j. Exterior security lighting 20,000 Roanoke County Public Schools Glenvar Middle School Recommei~datio~~s Blue Ribbon Committee ~ Comprehensive Facility study k. I. ADA requirements Improve acoustics in lecture room A/E fees, surveys and subsurface investigations, testing services, furnishings and equipment, technology and contingency SUB-TOTAL Convert existing bandroom back to auxiliary gymnasium Construct new bandroom A/E fees, surveys and subsurface investigations, testing services, furnishings and equipment, technology and contingency SUB-TOTAL Study 96 5,000 s,ooo Roanoke County Public Schools m. n.* o.* P• TOTAL PROJECT BUDGET 300,000 $2,301,200 $ 150,000 325,000 ~o,ooo $ 545,000 52,846,200 * NOTE: These items are included under Glenvar High School; however, it is the opinion of the Blue Ribbon Committee that they should be included as a priority item when work is performed at Glenvar Middle School. 'I Glenvar Middle School ~ Recomme~tdations Blue Ribbon Committee J Comprehensi~~e .~ Facility .~ Study New Pyramid V High School and Sports Complex $ 27,292,375 Glenvar Middle School Separation/High School Auxiliary Gymnasium and Band Room 2,846,200 Proposed Bonsack Elementary School 6,641,700 Burlington Elementary School 2,167,500 Clearbrook Elementary School 1,763,020 Cave Spring Middle School 10,160,880 Roanoke County Career Center 150,000 Arnold R. Burton Technology Center 4,419,620 Oak Grove Elementary School 2,005,710 Mt. Pleasant Elementary School 2,025,745 Mountain View Elementary School 1,412,920 Northside High School 2,742,242 Glenvar High School 2,035,000 Cave Spring High School 4,564,500 Land Acquisition for New South County Elementary School Undetermined Glenvar Elementary School 1,311,470 Mason's Cove Elementary School 512,150 Study 96 Roanoke County Public Schools Prioritization of Selected Options Section S Page 1 of 3 Blue Ribbon Committee J Comprehensi~~e -~ Faculty J Study Bent Mountain Elementary School 954,440 Penn Forest Elementary 575,000 Glen Cove Elementary School 826,500 Herman L. Horn Elementary School 410,000 W. E. Cundiff Elementary School 371,000 Green Valley Elementary School 656,240 Northside Middle School 1,217,361 William Byrd Middle School 623,000 Ft. Lewis Elementary 131,000 Cave Spring Elementary 431,350 William Byrd High School 2,270,280 Hidden Valley Middle School 341,600 Back Creek Elementary School 796,880 Sub-TotAl Estimated Costs $81,655,683 Study 96 NOTE: Cost figures are based upon current market value and will need to be adjusted for annual inflation and changes in the scope of work as each project is undertaken. -~ ADDITIONAL COSTS: 1. Roofing $ 7,485,984 2. High School Science Labs 2,100,000 3. Ventilation of Gymnasiums 3,735,000 $13,320,984 TOTAL ESTIMATED COSTS $94,976,667 Roanoke County Public Schools Prioritization of Selected Options Section S Page 2 of 3 Blue Ribbon Committee 7 1 J Comprehensive .~ Facility J Study Study 96 LAND COSTS: The value of real estate has not been determined in this report; however, some costs could be required in several projects including the following: ' Proposed Bonsack Elementary School ' Fort Lewis Elementary School Back Creek Elementary School Clearbrook Elementary School ' Proposed Pyramid V High School Future South County Elementary School IMMEDIATE CHANGES: Northside Middle School: Change four new classrooms to science labs Boundary Realignments: Redistrict 40 to 60 students from Cave Spring Elementary to Back Creek Elementary at start of 1997-98 school year. Redistrict Mason's Cove Elementary from Northside Middle/High Schools to Glenvar Middle/High Schools after additions/renovations to Glenvar. Redistrict 80 to 100 students from Penn Forest to Clearbrook after additions/renovations to Clearbrook Elementary. Consider locating the new high school in an area that. would allow Mt. Pleasant students to be ---.included, thus relieving potential over-crowding al: William Byrd High School. Roanoke County Public Schools Prioritization of Selected Options Section S Page 3 of 3 Blue Ribbon Committee C 1 L 1 1 i ~pOUN~, e'~ s~ 2 do o c m ~; 9~cet E~~`~~, Project Summary GLENVAR MIDDLE SCHOOL 0 ~ PROJECT SUMMARY GLENVAR MIDDLE SCHOOL 1 The following Project Summary primarily focuses on the projects programmatic changes and has been prepared with milestones being presented in chronological order. ' DESIGN DEVELOPMENT ' December 5, 1997, the School Board entered into a contract with Kinsey, Shane & Associates for professional services associated with the design and construction of Glenvar Middle School. The basic compensation to the architect was $ 190,000 and based on a ' construction cost of $2,446,250. The contract included provisions for: Classroom Addition New Media Center ' Band Room Dining Room Improved Ventilation for Locker Rooms New Clinic Area Preparation Room for Science Labs ' Vehicular Turnaround Improvements to Current Lecture Hall Convert Band Room to Auxiliary Gym January 26, 1998, Kinsey, Shane & Associates provided a schematic design package ' reflecting the provisions or the program listed above. Excerpts from this package have been provided for your review (Attachment 'A'). ' October 6, 1998 At the request of the Blue Ribbon Committee, attendance lines were redrawn to allow students in the Mason's Cove area to attend Glenvar Middle School ' instead of Northside Middle School to ease overcrowding. As a result of the redistricting, the scope of the Glenvar Middle School Project was expanded to accommodate a projected enrollment of 525 students(475-480 w/ 10% growth). It was noted that the ' originally projected project cost was $2.5 million and the expanded scope may cost an additional $3.5 million. November 5, 1998, Kinsey, Shane & Associates provided a revised schematic design package reflecting a new auxiliary gym and lecture hall. Also shown was the existing lecture ' hall being renovated to become the new dining area and the band room remaining in its existing location. Excerpts from this package have been provided for your review ' (Attachment `B'). ' January 18, 1999, Kinsey, Shane & Associates was directed to increase the seating in the lecture hall from 200 to 350 seats and to increase the number of toilet fixtures in the existing grade level pods by at least one fixture. Kinsey, Shane & Associates indicated that ' these additions will increase the project cost. ' January 2 I , 1999, the School Board amended the contract with Kinsey, Shane & Associates to include a revised fee of $390,000 with scope changes to include: Program to accommodate 525 students Renovations to the High School Business & Home Economics ' Miscellaneous Civil Engineering Work January 28, 1999, Kinsey, Shane & Associates provided a schematic design package that ' incorporated all of the changes in scope to the project. Excerpts from this package have been provided for your review (Attachment `C') ' February 10, 1999, a slide presentation, showing the latest revised schematic design package, was given in the Glenvar Middle School lecture hall. This schematic design package was a redrawn version of the January 28, 1999 schematic package. Excerpts from this package have been provided for your review (Attachment `D'). ' March 3 I , 1999, the sco e of the ro~ect chan ed to include; two additional classrooms P P J g ' for foreign language and special education, and addition of a ticket booth. May 24, 1999, the design development plans, prepared by Kinsey, Shane & Associates, ' are provided to the Value Engineering consultant for their review and recommendations. ' June 25, 1999, the Value Engineering report, along with a cost estimate, was presented to the Construction Committee. The cost estimate indicated that the construction of the facility would cost $7.96 million to build. Also identified in the report were items that could ' be modified or deleted to reduce the construction cost of the facility. Of the items recommended, the following were found acceptable by the Construction Committee: i Item Savin s Pre-release a separate grading contract $ 70,000 Reduce sidewalk thickness to 4" $ I I ,000 Eliminate curb and gutter along access drive $ 14,000 ' Use exterior walls as bearing $ 132,000 Change steel framing over auxiliary gym and lecture 42 000 TOTAL $269,000 July 16, 1999, a stop work notice was provided to Kinsey, Shane &Associates. Along with ' this notice, Kinsey, Shane &Associates was asked to provide information concerning the reasons for the increases in the projects scope and costs. A copy of their response has 1 been provided for your review (Attachment'E'). December 9, 1999, atthe request of Dr. Nickens, a meeting was held to discuss potential ' cost reductions for the Glenvar Middle School design. Minutes from that meeting are attached hereto for your review (Attachment 'F'). ' January 19, 2000, at a joint meeting of the School Board and Construction Committee, a meeting was held with the architectural and value engineering firms to allow the Board ' and staff to become knowledgeable aboutthe status of the project and to evaluate how to proceed. anua 27, 2000, at a joint meeting of the School Board and Construction Committee, J ry it was stated that the lecture hall would be reduced from 350 seats to 200 seats, the ' auxiliary gym would be reduced from 7,700 square feetto a recommended 6,300 square feet, the size of the cafeteria can be reduced and the two previously added classrooms could be eliminated. February I , 2000, at a joint meeting of the School Board and Construction Committee, it was reported that by accepting the proposed reductions to the Cafeteria, Lecture Hall, Auxiliary Gym, Dining Area, and by eliminating two classrooms that an additional savings ' of $437,215 could be realjzed in addition to the $269,000 saved from the value engineering recommendations. The School Board elected to proceed with these recommendations and instructed staff to coordinate efforts with the architect to bring closure to the design. (Attachment 'G') ' February 3, 2000, staff meet with Kinsey, Shane & Associates to discuss the above noted recommendations. Kinsey Shane was asked to proceed with the design and construction documents based on those recommendations. Kinsey, Shane and Associates will complete the construction documents for bidding to occur during the early part of September. ' CONSTRUCTION ' May 15, 2000, the Roanoke County School Board entered into an agreement with Nielsen Management, in the amount of $ 241,760 to perform project management ' services for the construction of the Glenvar Middle School addition. Nielsen Management estimates that 5%- 10% of the cost of construction can be saved by utilizing multiple prime contracts in lieu of a single prime. Approximate cost savings by utilizing project management is $ 180,000 in addition to the fee of $24 I ,760. ' June 8, 2000, the School Board entered into an agreement with Simpson Construction Company, in the amount of $3 18,000 to perform the excavation associated with the early- ' site work package. The work associated with this agreement is clearing, grubbing and mass grading for the addition to the middle school. The work under this contract is to be substantially completed seventy-five days after the execution of the agreement. ~~ 1 ATTACHMENT 'A' PAGE I OF 3 r l~ 1 l~~ i~ ~- _.~ I a`-~ I (~~ IJ~~','I ~~ s~ ~ r- -- L.-.-.~ i i dC 'i~ ~,, I' ~ 4~3 ~ D 1 1 1 1 1 ~ 1 a 1 1 1 1 1 1 a rl V V _Z S~ ~."., y N J s .~.~ a ... } '4 +----t r-----a ~ i --~ t~ F ~ ~ ~ w n, v+ N N a~ ; F- ~- i. ``` ~~~ s d J 1 d ATTACHMENT 'A' PAGE 2 OF 3 N ~i 3 Y 1 1 1 t-----; ATTACHMENT 'A' PAGE30F3 s) • ~ ~ ~~_ .x ~~~ _:,:~. . _~, -~ ~..:~ ....~. .~ ~. •~ =~ ~.~ s~~~-~_ ~'ia~~. ~l'Q ~~ s~ • ~I 'I ATTACHMENT 'B' PAGE I OF 3 cA '~ ~.~3=~, 1' 1 1 1 i y ~- ~~ -- d ATTACHMENT'S' PAGE 2 OF 3 ~----t r-----~ ~ ~- ~ .. i `~. ; ~: ~ a ~ _ ~ '''' ~ ., s a m ~i x ' ATTACHMENT'S' PAGE30F3 r----; rj a~ ~~ ~•.~-~- 9~ 0 ~jm~ 0 ,. 61h5 In f~ ~+.+ ~' ~~ :c ~ 2¢ ~~ 6~ ~~ <<6 ATTACHMENT 'C' PAGE I OF 2 ATTACHMENT 'C' PAGE 2 OF 2 i r.~ ;_ - ors I ~. Lin. ~~E r tOt:w• I ~R v~ S""""'_ 1 i ;; ~l r f ~ "( j i l .- x/r~rr p;, I 1 1 CR C~ I.. ~ i i "ti ~.~ ~...~i _.,.. -~-~ <e c-1 S. w =~• s.un C^ CR CR t _- ~. a w ~ ~, tR I WA s• u~ 1~ ia... " r ~ ~ ~ ,~o.c CR CR CR 1 CR J ~~• GMS 2-iOrLG10~ fULI se Ih~y "< I ~0° I .;~~ `~ •, ._ , ~ ;; •, .~ ..., J ~~ ~~ _* l ~~: 4: i .,; l ~ `, ~ ,; ~. ~~ L. ~ V• (^~) ~. v `J. t. i^~~ '~ i• f1 ','~ r • '~' ~ K~ ~ +i~~ ATTACHMENT 'D' PAGE I OF 6 ~ ~y ~,= Z~ ~ ~~' ~ ~, ,-~,-~ /.~. ~o~ro G~L~C~ Z -io . ~ CZ~"v~L£ ~ v ~-/ G .` \ ` ~~ ~~ \ ~ , I :,J ~\ ltiey~ ~ N/ ~ar~y .. / ~~ ~..1 ~` i. ._~ :~ ~r ~.. ~Y. ~• . / Ir, ~ F ~ ..~: ATTACHMENT 'D' PAGE2OF6 k rl.li A I .~, ~7 _ ~ ~ • -<, ~~~;~ - •~ ~.~~ ~ ~~ S I.t_t~ _._._ '~, D~ 9 .. ~ •L I•i - - I~ ~ 1.1 - f 0 1 p,~ p 1 1 1 I ~. - ® p® ~ n t ~t _ 1 6 ~1 ~ _ a ~ a IN I• ~~1 - e ~•,~ "1 _ f" Y ,., ._ 1 ; i t : IL .T~ ~ ;. ~, IF! s 1 i- 1 0 e u 1 Lei 1.1 SS .1.1 li ,~ ~y t m e ~ y`t I . t ul S: Is'1 :u:n I r r I„ (1r :11 u:ur I17~ I u:c II u::I, . :1; :I, ~ ~ !1 l I L ~ 1, ~~.~, n nl Ir,:V al no ~, I -1s ~ ,l n 1, ~ d ~ ~ ~~~~~~~' ~ ~ ~_,~ LT.i3 C f.7 ^~~ 1 ~~ ~~~ ~ W iJ l ,i r 1 f ~i; = ~, • ~ L i : 7 ~- a. a 1 l.d- I ... _ . .. .. ,. 1 ...._-~ o ,. T/! ~ s O ~. ~ 0 ~- N° '`y` u-. V ATTACHMENT 'D' PAGE 3 OF 6 S 9~ O O Ob 2 ~.. Us N~ ~-. Mr. J. A. "Sandy" Barbour July 21, 1999 Page 2 ATTACHMENT 'E' PAGE20F2 i I have identified approximately 12,000 sq. ft. in net area increases compared with the March 10, 1998 preliminary program. Using the state guidelines multiplier of 38% this translates to approximately 16,560 gross sq. ft. of additional space. This increase in gross program area would increase the preliminary program from 82,869 gross sq. ft to 99,430 gross sq. ft. Our current project area of approximately 101,500 sq. ft. is about 2% above the updated program projection. Ifyou need additional information concerning specific changes to the program during the development of the project, please call me. Sincerely, ~ KINSEY SHANE & ASSOCIATES i ~- i Robert S. Fry, III, AIA Principal k RSF/db ATTACHMENT 'G' PAGE I OF 3 KSA -DESIGN DATA CAFETERIA (216 Seats) 3867 gsf Square Foot Cost $ 85.00 sf Construction Cost $ 328,695.00 FORUM (307 Seats) 5470 gsf Square Foot Cost $ 130.00 sf Construction Cost $ 711,100.00 AUXILIARY GYM (220 Seats) 8012 gsf Square Foot Cost $ 110.00 sf Construction Cost $ 881,320.00 SERVICE CORRIDOR 1007gsf Square Foot Cost $ 85.00 sf Construction Cost $ 85,595.00 SPECIAL ED./FOREIGN LANG. CLASSROOMS 1656 gsf Square Foot Cost $ 85.00 sf Construction Cost $ 140,760.00 TOTAL CONSTRUCTION COST ! ALTERNATE #1-DESIGN DATA CAFETERIA (213 Seats) 3536 gsf Square Foot Cost $ 85.00 sf Construction Cost $ 300,560.00 FORUM (200 Seats) 3912 gsf Square Foot Cost $ 130.00 sf Construction Cost $ 508,560.00 AUXILIARY GYM (175 - 200 Seats) 6360 gsf Square Foot Cost $ 110.00 sf Construction Cost $ 699,600.00 SERVICE CORRIDOR 715 gsf Square Foot Cost $ 85.00 sf Construction Cost $ 60,775.00 SPECIAL ED./FOREIGN Lt~iG. CLASSROOMS 1656 gsf Square Foot Cost $ 85.00 sf Construction Cost $ 140,760.00 KSA CONSTRUCTION COST $2,147,470.00 ALT. #1 CONSTRUCTION COST $1,710,255.00 COST DIFFERENTIAL $ 437,215.00 SAVINGS FROM VE STUDY $ 269 000.00 TOTAL SAVINGS ATTACHMENT 'G` PAGE 2 OF 3 SAVINGS FROM VE STUDY Pre-Grading Contract Sitework Reduce Sidewalk Thickness to 4 inches Eliminate Curb and Guttering along Access Road Use Exterior Walls as Bearing Walls Use L,ongspan Steel Joists over Aux. Gym Total $ 70,000.00 $ 11,000.00 $ 14,000.00 $ 132,000.00 $ 42,000.00 $ 269,000.00 ATTACHMENT 'G PAGE30F3 r `q... I ~ l L ~~~ P ~~ I f I I ~_ --~-f-- GLENVAR MIDDLE SCHOOL PROJECT SCOPE Blue Ribbon KSA Contract 3/I7C97 IZ/5/97 New It Clauroanu New I I Classroarss New Media Center New Media Center ..New-0imng Area New Dieing Ana New(linic NewCGaic New3ciaue lab: Prep.. New Science lab Prep. Roams ' Rooms YehicularTurnaround YehiwlarTutmround Lecture HaB Lecturo Nall fmprarements Imprarements locker Room ' locker Room Yeritilation Yerrtihtion Convert Band Roam ro Carrot Band Room to Auz Gpn Aux. Gpn New Baed Race New Band Rarm Schematic Schematic Design Design iflbJ98 1115/98 Schemartic Scope Change ..Design ' ' 3/31/99 IJZ8J99 ..2{10/99 .New Media Centrr New Media Cerrcer New Dining terra New Dining Arm New Cluric New Cimic New Sclena lab Prep. New Soence lab Prep. Raaeu Roams YehKUlar Tetaarouod Yehitntar Turmrouad New Itl Classmeau ' New 10 Chssrooms .New 2 Computer labs New 2 Camptrter labs New 3lciena Labs New 3 Sdentx labs Nrw Z Teadbrr Work New 2 Teachers Worst Rooms '' Rams New Resource Room New Resaura Roan Renor:tiorr d Ensuing Renoruiar of Existing todter Raxra to niclude lodter Rooms to include: 2 pxssraoms 2 Ousrooms Teaclters YYa# Room feathers Work Roam Resource Rene Resoara Room New laiug Roans New loclter Rooms New Auxiliary: Crym: New Asodlary Gym New 358 Seat leauro Hall Mew 350 Seat Lecdue NaN Existing B~rrd Roan to Exittieg Bawd Raan to Remain Rermio New 2 Ctassroaru New Tidret Baotb Srce Derebpnknt Site Derdopmarrt 56,000;000 57.966,953 Scope change ZLI/00 (Current: New. Media Ceaur New Diems Brea New Uinic New Science fate Prep. Roams Yehiailar Turnaround Ner 10 (hsseoortn New 2 Computer labs New 3 Sder>Q-tale New2Teadws Wait Roans NewResaerae Roan Reaaruioa of Existing tncfaer Rarr6 to include: 2 Classrooms ieaclkrs Wok Room Resaua Loofa Newlodcer Roans New Ararfary 6rm New200 Sett lectors kfaN ExistieR Bawd Room to Remora Site Dereloprnmt Tessa Courts' 57,1l9,9ax3' New Media Comer New Media Cenoer New Dieing Irra New Dining Aran New E7mic New Clinic Ne+rSciesoe lib Pteg. New Science lab Prep. Raeees Rooms Yelrtnlar Turnaround Yehicuhr Turearound l~eretlail Improremara Caaxrt Bard Roan. to Aoz G~ New 10:(~smam New 2 Caeprrv Labs New 3 SoarQ Labs. Nesr:2 Teachers Ylodt Roeraa: New R lloow Renoruioe of Esasang t eciar Rarrri to include: 2 Clzsstoaa:s ielters W~xk Raaaf Resocrt Roost New locixc Rams New 10 Uusrooms New 2 Computer labs New 3 Science labs New 2 Teaclws Work Roans New Resoursx Room Renoration of Existing l.odrer Bourns m include: 2 Oassrooms Tnclua Want Kara Resaurae Room New lodter Rams New Auxi~nr~ Crym New 200 Seat lecture Nall Exatieg Sand Room to Rennin Site D~,eiopsrreat Site Derdopereex OQ' ST,~0 52,446~IS0 56..000.000 ~ Ddlar Amourru Shown an Canwmon Cast, sat Projea Cast "Temris Courts are not included in Budget Amourrc ~~pOUN~, o sc ? ~o o a m ~ Proposed Project Budget GLENVAR MIDDLE SCHOOL i+ M~ W ~+ V s v o to a _~ ~ ~ N ~ ~ . t ~ a L .L~ u a a~ ~o `n ° ° ° ° M c ~ c oo o o o ~ N N ~ ~ V N M > c0 Q O O N r 0 0 0 0 0 0 p~ O O M~ 0 0 0 0 0 0 C O M M CO 0 0 0 0 0 0 4) L 3 Gocflaocoaotiuiooo 7 O N r N r In O O t0 ~~ M N M N M i r ~ O cD m ~ ~ d O > r ~+ N ~ fA 'i ~ S m < N N p O ~U J ~ O ~U ~a O O O O O O ~ r r rn M ti CD M ao O O ao O O O r O O N r 0 0 0 0 0 0 M O O M to O O O O O O GO O M M (D 0 0 0 0 0 0 N O (p GO (D GO I~ X 0 0 0 M ~ N r N r O r 0 0 (~ f~ N M N M N M i r N CO O M ° ° ° ° ° ° oa o O o o o o oMCn " o000 O (O CA N O O O CA N r M N ~ ~ ti O O O O O O ~' 0 0 0' ' ' 0 0 0 1~ ~ ti O r ~ N G O ~ r l1') N r N O c ~ ` ~ ~ c L .r tB C Q. ~ C N V= ~ +.+ O ' ' rn ~ oiS C ~ }. ~+ C ~ .~ ~ ~ ~ ~ ~ ` N N N C O C O C p p~ N p U (0 C U E O O N C N N C _ _ ~ N N Z E~ c Q>Ua`v~'v~c'n~i~U M N M N 0 O ti O M M O O O N (D r 0 N d U s U C O O U 4) U C f0 C_ u 1 1 ~~~ouNry o s~ 2 do c o m r' Important Dates GLENVAR MIDDLE SCHOOL Important Dates for Glenvar Middle As of August 2000 May 2 Construction Committee (All School Board and County Board members invited) - Time line - Project budget 11 School Board Meeting - Request approval of literary loan application for $6,500,000 14 Early site work bid advertised 23 Board of Supervisors Meeting - Request approval of literary loan application for $6,500,000 June 8 Early site bids due back to School Board 13 Construction Committee/School Board Meeting - Review site work bids 13 School Board Meeting - Request approval of early site work contract - Request advance from BOS for early site work contract, remaining A&E, value engineering, and survey/testing 13 Board of Supervisors Meeting - Request advance from BOS for early site work contract, remaining A&E, value engineering, and survey/testing July 1 File literary loan application with Department of Education prior to advertising the construction bids in order to qualify for low interest financing Sept 10 Construction bid advertised Oct 25 Construction bids due back to School Board Nov 7 Construction Committee meeting -recommend award of contract 9 School Board Meeting - Request approval of construction contract - Request adva~e for construction if necessary (literary loan proceeds niay be available in Fall 2000 VPSA subsidy program). Interim financing will be pursued if literary loan proceeds are unavailable. 14 Board of Supervisors Meeting - Request advance for construction if necessary (literary loan proceeds may be available in Fall 2000 VPSA subsidy program). Interim financing will be pursued if literary loan proceeds are unavailable. May 2002 Projected opening date for Glenvar Middle Addition 08/16/2000 J 1 C ~pOUN~y ~°~ s~ti o ~' c m ~; 'c`~snt E~tu•~ Site Plan, Floor Plans, Elevations GLENVAR MIDDLE SCHOOL C ii ., ''~~~` ~/ _,\ J r~ ~ ~. mac, i _ '~~~ ~'~ i,. ~~p~ ~ I is / I lA p i~j ~s ~ 1 .~~ ~. ~. I • r. IJ ' i ~~ 4 5 a . ~ ,s 0 % z '~ ~~/I~ ~ ~ g u a ~Il~l/ / ~ ~ a~ tp~~i%~ ~ k ~~`~~s a u ~ ,,~ ~~ , ~~, A ~I~II~ ~ U~ l ,~~\~+ ~ ~'~ ~ • ~ ~ ~ __~ ~, ~ ~' __ _ ' ~, <~ ~ ~ ~ ~ ~` ? ~ y -a ~~ ~ ~ \ ~~~.°k i .~ ~' j, 7~/ }_ ,/ r ~ ~ ~ ~ ~`~ I - - ~, „~s ~ }~, ~ ~ ~~ \ \'~ • \ J, L , --=~ \ V ~ t~ d ~'fJ"'d' ~. \ ~ ~"d f t r --~_ ~ ~,o ,_~_~,~_ _~_ .~!~ ~ o /: •, .~~ ~ sfS~' ~~~ ~ i~~i !~ k~ ~e / / _ ~ ~. / T ~ s, ~ ~~ y ~ ~ ,o, ^ ~~O ~ ~,~ ,_ _, , •, ~.~ ~ ~~.~~~ ~ s ~' "~ \~ ~ + • dui ~~~?~~ ~ ~ Id~~i~~i ~`~,~ /~ P %h~ j4%%~ ~ /,, ,y. -, ,, ,, ,, ~, .~ r /~~ ii , iii ~ 7 ~i~ <.. ~~'y ~ ~~~~~~~a~ ~,, / ~~ t. ~ Iir g 1 ~, ~y J $ i u~ Y Zg ~4: !w° j~o a< V ~ ~3!! 8 i=~* 9 3, ~ ~ ~ / =b~a ~ /~ °m,~~ ' ~~°s' '~ i ~ r P __ ~ '~ ~ 1 ~ ~'/ - ~~i ~I __ ~' `_ ~ ~ ~~~;~; ;(; ', , ~; s ~~ ~, ; ~ ~ - ---- ~~' a I, ~~ ~~~~' 1 4 I \ ~ P4 '' ~ ~ -~- ' ~` ' ~ ~~~' ~'~'~~ ~ ~~` ~- ------~ ~ y a _ _ ~' -.~e~--~ -+ ~. - -~~lrp - - ~ ~! I ! ~ fop h 1 ~ ~ h ~~~ \ a. y ~ ~ '~ ~ ~. ~ sv ,, ~ \, -~- ~~ ~ - ~ ~ ~4.ti ~~ ~~ ~ r ~ ~ i m I Q ~ ~ ~ ' t ~ ~~ ~I4, o ~ 1 B ~ ~ ~~~ ~~ $ ~ saw ~ ~ ~~. e ''~ `s ® ~„~ 0000000000000000 ,y ~ \ ~~\ ~\ ~ /, _ ~ ~~' ' ~' C_ ~ / ~ ~ ' M yb ~ A~ a a / A _~ _ ~ 1> ~ ~ / / / ~ a ~ , i .(// a.~4 ~ ~ a ~ ~ ~ r / ~ ti`''p a ~ '~` 'l~ r% /r,P~ ~` . a a ~~' j it /,~.~ ~ ~'>. ~ti~a ~ ~~ ~ / ~ ~ / ~~ ~~~ ~ •` as q~ 1 /~~ / ji. j .J/ ~JmQP ' EXISTING ~~ IG~ SCI~OOL t EX. 5~1OP - AREA "D" ~ ... .. ~~... ~ ~ ~ E a~ . . . . . -----, r-~ .. ~. ~ ~ ..... ~ ._ A~•,3 ~ ~ ~_~ ... ..... rl~ . ~~ ~~ , .. ~ ...... ASSEMDL , I FIR ~I6{'1 i ,~ \ 1 1 MPORATION i ~ ~ . ~,, ~, ' .. ... ..... 2 I . I I I ~. . ' i ~ FiR ~16R I MP I ~ d OT ON YIAALL ~ (Dp.TMb, ~ ~ ~ ~~ ~ r ~ ~ A 3 • ' A°~SEMSLI' +>~, Ara c °°°" ~ "o ~ ~ r'°° ~ Ane 'A' 16,710 A 140N f Arr ~' 14716 / 77,371 d 714 t 17,7p 1 Arm Y 14716 A ' 9lfatd ~4ae1 f 7y.Di d 14®f tyaS t Crek Tdd 101,666 d ~ M~ N F~~ ~ ~~ ~, I I I I II Iti ,Q II II - I I - Z FN! ~161t aREA "c" ~~.~~ L_~~_J ~~ ® 676!6 ~ ~ i t L_____J AREA .1 ~1~ I FIR as eal~de (DC6TR.1b) M{~TCFILI~ AREA "A" I FIR .IRJt MrGRAT10N AREA "C" ARea "a.. ~~~ ~~~~~ ~.r~~ ~. REA "A" SLID FI.~(~ PI.bN i r~ I• t i ' ~GOUN~y o'b ~~ 2 yo o J Project Update Information SOUTH COUNTY HIGH SCHOOL i ' PROJECT UPDATE INFORMATION ' SOUTH COUNTY HIGH SCHOOL August 22, 2000 On June 26, 2000, the Roanoke County School Board entered into an agreement with ' Counts & Dobyns, Inc, to perform the work associated with the early-site grading package. The work associated with this agreement is clearing, grubbing, mass grading, and the construction of site utilities and infrastructure for the new high school. The work under ' this contract is divided into two phases. The first phase is for the completion of the building pad within 90 days from the execution of the agreement and the second phase is for the ' completion of the mass grading and site utilities, to be completed within 270 days later. ' Clearing and grubbing has been completed at the Woods End site. Excavation for the building pad and athletic fields is continuing on schedule. However, because of the recent inclement weather, the schedule may have to be extended. Sanitary Sewer replacement ' has begun and water line installation is scheduled to begin this week. ' On August 6, 2000, the building plans were advertised to solicit bids for construction contracts. A pre-bid conference was held August 17, 2000 and the date that bids will be received is September 7. Following a determination of the lowest viable bids, a ' recommendation will be made to the School Board at the September 14 meeting. Ajoint meeting of the School Board and Construction Committee has been scheduled for Monday, September 18, at 6:00 p.m. in the Board Room, atwhich time the School Board will be asked to vote on a recommendation to award the contracts. The information will then be presented to the Board of Supervisors at their meeting on September 26. ' Following that meeting and provided that the Board of Supervisors approves the funding for the project, notice to proceed can be given to the contractors. 1 7 ~~ou,vry a°~ s°ti o o a ~ ~ r_ ~' i 1 Proposed Project Budget SOUTH COUNTY HIGH SCHOOL ~i 1 ~ouNjy Q~~~ s~yo ~ o ~, Important Dates SOUTH COUNTY HIGH SCHOOL Important Dates for New High School ' As of August 2000 May 2 Construction Committee (All School Board and County Board members invited) ' - Time line - Project budget 11 School Board Meeting - Request approval of literary loan application for $7,500,000 14 Early site work bid advertised 23 Board of Supervisors Meeting - Request approval of literary loan application for $7,500,000 ' June 8 Early site bids due back to School Board 13 Construction Committee/School Board Meeting 13 -Review site work bids School Board Meeting - Request approval of early site work contract -Request advance from BOS for early site work contract (less previous funding of $2,468,161) and road funds 13 Board of Supervisors Meeting - Request advance from BOS for early site work contract (less previous ' funding of $2,468,161) and road funds July ' 1 File literary loan application with Department of Education prior to advertising the construction bids in order to qualify for low interest financing ' Aug 6 Construction bid advertised ' Sept 7 Construction bids due back to School Board 18 Joint Construction Committee and School Board meeting - Request approval of construction contracts - Request advance for construction if necessary (literary loan proceeds may be available in Fall 2000 VPSA subsidy program). Interim financing will be pursued~if literary loan proceeds are unavailable. ' 26 Board of Supervisors Meeting - Request advance for construction if necessary (literary loan proceeds may be available in Fall 2000 VPSA subsidy program). Interim financing ' will be pursued if literary loan proceeds are unavailable. Aug ' 2002 Projected opening date for new high school ' 08/16/2000 ' ~~oouNry o s~, a ti ' ~ o 9cce,t £~u'6«~ J Construction Schedule SOUTH COUNTY HIGH SCHOOL l J Activity ID SOUTH Activity Description - COL~rTY" HIGH SCHOOL Early Start - - -- Early Finish - _ _General Information 8 Dates_ ______ MS-00002 MS-00004 MS-00006 - -- Issue Bid Documents Pre-Bid Meeting --- - - - Bids Due.. _ - -- ---- ---- - - -- -. -- 04AUG00 17AUG00' ___ -- -- 7SEP00` MS-00010 Notice of A_w_ and ZOSEP00` 29SEP00 MS-04200 Masonry __ _ 13NOV00' 09NOV01 MS-07400 Roofing 01MAY01' 28SEP01 MS-08400 Storefront & Glazing Exterior 01MAY01' 30NOV01 MS-15300 Fire Protection 02JUL01` 17MAY02 MS-09900 Painting 010CT01' 01MAY02 MS-14200 Elevator 010CT01' 09NOV01 MS-01750 ___ __ Temporary Building Heat 3oNOVOi• MS-09650 Resilient Flooring 03DEC01' _ 01MAY02 MS-11400 Food Service Equipment 10DEC01` 29MAR02 MS-08402 Storefront & Glazing Interior 18FE602' 01 MAY02 MS-09550 Wood Flooring 29APR02' 07JUN02 MS-12760 Lecture Room Seating 13MAY02' 24MAY02 MS-09680 Carpet 27MAY02' 14JUN02 MS-11480 Bleachers 27MAY02` 07J U N02 MS-12750 Fixed Auditorium Seating 27MAY02' 07JUN02 MS-01780 C.O. Inspection 17J U NOZ' MS-01790 Subst'I Cmp/tn (OCCUPANCI~ 28JUNO2' MS-01795 PunchlisUCloseoudDemobilization 29J U N02 __ 26J U L02 MS-01799 Final Cmpltn 26J U L02' Sitework 1A-02150 Building Pad Sub-Grade Comp/ete 26SEP00' 1A-02530 Aspha/i Base Course Phase 1 27NOV00' 15DE000 1A-02510 Curb & GutterPhase 1 01DE000' OSDE000 1A-02920 Seeding 8 Landscaping Phase 1 02APR01* 18MAY01 1A-02820 Fence 13AUG01' 14SEP01 1A-02520 Curb & Gutter Phase 2 04MAR02' 29MAR02 1A-02750 Site Concrete 01APR02' 26APR02 1A-02930 Seeding 8 Landscaping Phase 2 15APR02' 31 MAY02 1A-02540 _ Asphalt Base Course Phase 2 8 Surtace Course 03J U NOZ' 21 J U N02 1A-02760 Pavement Markings/Signage 22J U N02 28J U N02 Seq 7 Classrooms (Lower) 1--01721 Begin Seq 1 Areas 020CT00' 1--05121 Strucfura/ Steel, Joists 8 Deck 02JAN01' 09FE601 Seq 2 Main MEP Rm/Kitchen/Dining 2--01722 Begin Seq 2 Areas 1soCTOO' 2--05122 Structural Steel, Joists 8 Deck _ 05FEB01' ___ ___ 02MAR01 Seq 3 Classrooms (Upper) Administration, Labs 3--01723 Begin Seq 3 Areas 13NOV00* 3--05123 Siructural~t~el, Joists & Deck 30APR01' 01JUN01 Seq 4 Gym/Health 8 Weights/Lockers 4--01724 ____ __Begin Seq 4 Areas 02APR01' - __ - - - --- - 4--05124 Strucfura/ Stee% Joists, Trusses & Deck 28MAY01' 22JUN01 Seq 5 Stage/Auditorium/Media Lab/Band ~ I 5--01725 Begin Seq 5 Areas 01 MAY01' j 5--05125 Structural Steel, Joists 8 Deck 18J U N01` _ _ 13J U L01 i i Start Dab 04AUG00 Finish Dab :CJUL02 Data Dab 04AU(i00 Run Dab OxaUG0010:63 ©Primavera Systems. Inc. SOUTH COUNTY HIGH SCHOOL ROANOKE COUNTY, VIRGINIA SCHEDULE GUIDELINES 02AUG00 10:53 ~ ~ '~ '~ 00801-1 ~- ~\ •.~ t~ ~ ~ ~~ ~t ~ t t t ~ ~ ~` ~1 ~i ~ '~` ~' ' ~ ` .. ~` ~° ' ~L ~t ~$t ' ~~ l 1 ~~~~ ~ ft~ ~t y pt r ~, ~ 4~ ~ ~ t ~t ~. ;~ 91 ~, ~ ~t ~ t t '~1t ~r. ,~ o ~~~ 1 l ~ ~ / ~~ ~, l ~ ~ 11 y~ ice/ ~ ~~ \ 1 rt. !ti ~1 ~ ~t ~{1 / / -- ~ 1 ~' ~ ~~ ~~ ~~~ .~ ~ ~ ~` ~' t 1 ~~ y1 ,~ ` \~t.,, ~l //~`S '~ N O 0 0 ~~ouNry o'~ so ~' ~o o 9c~e'' £~~'`~~ 1 ~l ~- Site Plan, Floor Plans, Elevations SOUTH COUNTY HIGH SCHOOL C J r Buffer / ~1 l w ~ / ~~` ~; ~" Buller . b .. ~/ ~~ : ~. Priaw• ~ ~ /~.{•. / ~i ~ ~ ~ v' (r~ /~. ~ " ~ _ _ ~°' f ~~ ~` V f - _ ~ ; ~~ ~ ~ ` 4 ~~) `~~ ~f ~a ~. Y ~ Buffer v ~~.._ ../z~. > 11 ~: fs tr f ;i A ~ ;~.~ ?~' ~__ ~ T~ , ~~ , ~ ~~ , .~ i~ /~ ~~ ' e~ ~ •\ - ' t • BuHar , ` ~ ,~ ~,'" ,' ~' , SITE PLAN SOUTH COUNTY HIGH S( R OA19 Q KE GOiI NTY u J 1 NOT FOR PRINT 9th GRADE SCIENCE COMM. LAB. i GROUND FLOOR PLAN SOUTH COUNTY HIGH SCHOOL S ~, C S '' R O A N D K E C O U N T Y 9 C N O O L 5 1 7 NOT FOR PRINT LOCKER GYM ROOMS ART '` MUSIC MECH/ `• ELEC 1 AUDITORIUM SERVICE ~'' YARD f- MAIN EMRY SPECIAL ED. .-- ~, • • GUIDANCE • . KITCHEN ADMIN TECH ED. WEIGHT MEDIA CENTER FITNESS COMM. LAB. FOOD SOCIAL STUDIES COURT ENGLISH CAFE/ COMMONS FOREIGN LANGUAGES FIRST FLOOR PLAN SOUTH COUNTY HIGH SCHOOL S ~ C S `~ ' R O A IJ O K E C O U N T Y S C H O O l S LI ELEVATIONS SOUTH COUNTY HIGH SCHOOL S ,~, C S' ~'~~ . f<OANOKE COUNT' _~HOOL: 7 ~GOUN)y o~ s~ ~o o '' a 9 ~ cent £~~`« Year 2000 Construction Committee Minutes General Information ~-, ~j,s;``- Y'~f. . ROANOKE COUNTY SCHOOLS `~~;,~~~yT^~f.~ BOARD ROOM '~>,1~~ ' January 19, 2000 The County School Board of Roanoke County met in a work session with the ' construction committee at 5:30 p.m. Present were Chairman Jerry L. Canada, Vice-chairman Michael W. Stovall, William A. Irvin, III, Thomas A. Leggette, and Marion G. Roark; Superintendent Linda H. Weber; Assistant Superintendent James A. Gallion; Deputy Clerk Darlene R. Ratliff; and Clerk Brenda F. Chastain. Present from the construction committee were Chairman Richazd C. Flora; Supervisor of Construction Sandy Bazbour; Construction ' Coordinator George Assaid; Boazd of Supervisors Chairman Joe McNamaza; Board of Supervisors Member Butch Church; and Supervisor of Parks and Recreation Pete Haislip; Associate Duector of Maintenance Dennis Epperly; Special Assistant to the Superintendent Jerry ' Hardy; and Director of Budget and Finance Penny Hodge. Present for the county was Director of Finance Diane Hyatt. ' RE: CALL TO ORDER ' Chairman Canada reconvened the school boazd from the January 13, 2000 regulaz meeting. Chairman Flora called the construction committee to order and stated that the purpose of the work session was to revisit the Glenvaz Middle School design to determine the direction in ' which to proceed. Mr. Flora stated that he had asked Mr. Bob Fry of Kinsey Shane & Associates (architects for the design of the project) to make a presentation to educate new staff members and to reeducate others. Mr. Barry Marsh of MarshWitt (the firm that conducted value ' engineering on the project) was also requested to present the firm's recommendations. Mr. Fry was requested to respond to the recommendations. RE: REPORT FROM KINSEY SHANE & ASSOCIATES ' Mr. Fry presented background information on the Glenvaz Middle School project He stated that negations began in fall 1997. Mr. Fry reported that in December 1997 he received the ' contract from the school division for $2.5 million as outlined by the recommendations of the Blue Ribbon Committee. He advised that the proposed project did not address the problems at the school and requested direction from Superintendent Deanna Gordon at that time. Mr. Fry ' met with the PTA and faculty at Glenvaz Middle School as well as department supervisors to decide what is needed for the educational curriculum. A draft program to address needs at the school was then presented to the construction committee. Project schedules were developed in ' June 1998. Another meeting was held with parents and faculty at Glenvaz Middle School in September 1998. Goals and objectives were revisited and a new scheme design was developed_ ' Mr. Fry reported that in fall 1998 the school board was informed that the new design would cost $6 million and the board advised Mr. Fry to proceed with the project. An additional meeting was held with Glenvaz Middle School parents and faculty in January 1999. At this time, the value ' engineering process was held and the construction committee received the value engineering Mr. Marsh stated that his firm was contracted in June 1999 to conduct a value engineering study for potential cost savings. The firm used an independent cost estimator, McDonough Bolyazd Peck, to identify a line item cost on the project ($7.9 million). Mr. Marsh stated that children are ' the highest priority in the value engineering system. The value engineering report recommended four options: ' 1. Produce a middle school with the present project as is. 2. Divide the construct contract into two stages: A. Release site package B. Release building program ;. Look at alternative systems 4. Look at standazd design ' Mr. Marsh reported that the state has standazds for middle schools with certain core groups. The value engineering firm looked at programs and architect and engineering solutions and compared to state standazds. According to the standards, the auxiliary gym and forum hall ' exceed the average recommended size. Mr. Marsh advised that a large amount of savings could be realized should the gym and forum be reduced to state standards. civil and Structural Asn~ct's Mr. Ron Shiflett of Providence Engineering discussed the value engineering proposals regazding the civil and structural aspects. He discussed the advantages of separating the contract into two stages: 1. The hill behind the school needs to be moved for a new addition and parking area in front of the middle school. The actual cost to move the hill is unknown ' because the amount of rock in the hill has not been determined. 2. Excavating work done by subcontractors who report to general contractors means two separate expenses. Eliminating overhead profit could result in approximately ' $70,000 savings. Other recommendations are attached to the minutes (attachment "A'~. ' Mr. Mike Circeo of ECS discussed the hill behind the school. Mr. Surcio stated that six soil borings were done on the hill. The first seventeen feet from the top consisted of old river ' deposits, no indications of rock. He stated that rock may be found deeper in the hill and more drillings would be needed on closer spacings for a better report. Architecture Mr. Jim Mihalik presented a report on the value engineering study of the architectural u h LJ 1 5 RE: MR FRY'S RESPONSE TO THE VALUE ENGINEERING REPORT Mr. Fry presented a written response (attachment "B") to the issues addressed by the VE team. He asked the school boazd to review the design plan and programs and to communicate with Principal Mike Crowder. Mr. Fry requested that the board build a school that will last and to make sure it is a safe academic building. Discussion was held regarding reducing the gymnasium. Mr. Church stated the opinion that academics and a gymnasium would go hand in hand. He expressed appreciation to Mr. Fry for his work on the program design. RE: RESPONSE TO REQUESTS FROM MR LEGGETTE Construction Coordinator George Assaid provided a written response to faxed requests from Mr. Leggette (attachment "C'~. Mr. Leggette requested information regarding the band room and whether it could be turned back into an auxiliary gym, the cost, size and room for seating and how it compares to other auxiliary gyms. He requested information regarding the proposed gymnasium, addition to locker rooms and the size and number of seats involved in the proposed forum/auditorium. A lengthy discussion was held regarding regulation size gymnasiums. Mr. McNamara stated that a 6,000 square feet gymnasium should meet the needs in the Glenvar area. He stressed that needs should be addressed, not what everyone wants. Mr. McNamara stated the need to work through the process and decide what are the needs of the children and what needs to be done to meet those needs, go to bid and then request funding from the governing body. He further stated that the school board needs to determine needs and to accommodate parks and recreation without much additional costs. Discussion was held regarding safety and circulation. Mr. Stovall stated the need to consult with the police and fire departments for safety opinions regarding circulation. RE: CONCLUSION Mr. McNamara presented the following conclusions and recommendations: The third gymnasium is needed as a high school gym. 2. A 6,000 square feet gym is sufficient, 5,000-5,200 square feet is adequate. 3. Dr. Weber was requested to study classrooms, especially special education rooms which appear lazge. How many students are typically in special education classes? 1 1 ' COUNTY SCHOOLS ROANOKE ' BOARD ROOM January 27, 2000 ' The County School Boazd of Roanoke County met in a work session with the construction committee at 3:40 p.m. Present were Chairman Jerry L. Canada, Vice-chairman Michael W. Stovall, William A. Irvin, III, Thomas A. Leggette, and Marion G. Roark; ' Superintendent Linda H. Weber; Assistant Superintendent James A. Gallion; Attorney Pat Lacy (arriving at 5:15 p.m.); Deputy Clerk Dazlene R. Ratliff; and Clerk Brenda F. Chastain. Present from the construction committee were Executive Assistant for Operations Richard Flora; ' Construction Coordinator George Assaid; Special Assistant to the Superintendent Jerry Hazdy; Duector of Budget and Finance Penny Hodge; and Supervisor of Construction Sandy Barbour. RE: CALL TO ORDER ' Chairman Canada called the work session to order at 3:40 p.m. Mr. Canada stated that the purpose of the meeting is to resolve the Glenvaz Middle School project issues and to provide ' direction for the architect RE: GLENVAR MIDDLE SCHOOL PROJECT Mrs. Roazk reported that Glenvaz Middle School was expanded four years ago and was ' inadequate from the opening day. She stated that architects Kinsey Shane and Associates identified problems. Mrs. Roazk advised that portions of the value engineering study conducted on the new project by MarshWitt Associates could be accepted without jeopazdizing the ' educational program and would allow for future growth. She advised that the enrollment at the school has increased by 34 students since August 1999. Mrs. Roazk stated that the architects were asked to be practical in their design of the project. She with Mr. Flora and Mr. Assaid to ' better understand the project. Chairman Canada questioned the number of students coming to Glenvaz Middle School from the feeder elementary schools. Based on Mr. Leggette's calculations, 134.7 students per year would attend the middle school from elementary schools which would total approximately 402 students (134 per class). A ten percent growth factor would equal approximately 440-452 ' students. Superintendent Weber refigured enrollments later in the worksession and suggested a figure of 485 students. RE: AUDTTORIUM/GY1VIl~iASIUM ' Mr. Canada stated that the auditorium is scheduled to be built for 350 students with a core capacity of 600. He proposed reducing it to 200 students. Mr. Canada stated that each grade level could attend fimctions at the same time plus it would allow for 50 percent growth. He r Hidden Valley Junior High School holds its band concerts at Cave Spring High School. Mr. Canada stated the need not to get into comparison among schools. He advised that all other ' middle and junior high schools have auditoriums. Mr. Canada recommended constructing a lecture hall for no more than 200 seats with a stage. Discussion was held regarding the seating capacity of the lecture hall. Superintendent Weber suggested a 250 seat lecture hall noting that two classrooms could be eliminated. The number and size of tables in the dining hall were discussed. Boazd members concurred to construct a 200-seat auditorium with a stage and not bid as an add alternate. The board concurred to eliminate two classrooms. Mr. Canada advised that ' the board will explore the possibility of an auditorium at Hidden Valley Junior High School. Further discussion was held regazding the auxiliary gymnasium and the type of seating. ' Mr. Irvin suggested letting Glenvar Middle School staff determine the type of seats. Mrs. Roazk concurred. Mr. Stovall requested that Mr. Flora and Mr. Assaid look at recommended reductions ' and provide figures at the construction committee meeting on February 1, 2000. Mr. Assaid stated that the square footage of the lecture hall may be reduced (by 1,300 square feet) and still be able to hold 250 students. Mr. Leggette suggested bidding a separate contract to determine the amount of rock in the hill. Mr. Canada concurred and advised that the earthwork should be bid soon. ' Board members concurred in having Mr. Assaid figure the costs for a lecture hall for 200 and 250 students and a traditional lecture hall for 200 students. Mr.:Assaid was requested to have the cost figures available at the February 1, 2000 joint meeting of the school board and construction committee. RE: VALUE ENGINEERING ISSUES Mr. Assaid discussed the value engineering recommendations. Board members concurred in the value engineering recommendations to reduce sidewalk thickness, curb and guttering and the use of exterior walls as bearing walls which would result in a savings of $132,000. The board also accepted the use of longspan steel joists over the auxiliary gym. Mr. ' Assaid reported a total savings of $269,000. ' RE: CONCLUSION Mr. Canada expressed appreciation to all participants in the work session. He stated that the architects will not need to start from the beginning. He requested that the total savings and overall costs be presented at the construction committee on February 1, 2000. Mr. Canada ' stated the need to inform Kinsey Shane & Associates of the revised costs. He advised that the purpose of the meeting this day was to reduce the scope of the project to make the Glenvaz Middle School project first class and affordable so that the boazd of supervisors will approve funding quickly. C MINUTES ROA~YOKE COUNTY SCHOOLS CONSTRUCTION CONIil~1ITTEE SCHOOL ADMINISTRATION BUILDING -CONFERENCE ROOM "B" FEBRUARY 1, ?000 - 8:15 A.M. PRESENT: Sandy Barbour, Jerry Canada, Butch Church, Dennis Epperly, Richard Flora (Chairman). Dr. James Gallion, Dr. Jerry Hardy, Pete Haislip, Penny Hodge, Bill Irvin, Tom Leg~ette. Garland Life, Marion Roazk, Mike Stovall, Dr. Linda Weber (Superintendent) Also Present: Diane Hyatt, Finance Department, Roanoke County Mike Crowder, Principal, Glenvaz Middle School George Assail, Alice Bazbour, Brenda Chastain (School Board Cleric), Dr. Jane James. Dr. Loraine Lange, Darlene Ratliff (Deputy Clerk) and Jeff Terry -Roanoke County Schools Joe Ahler, Dewberry & Davis Carl Gutschow, Dewberry & Davis Scott Wilson, Dewberry & Davis Jim Hudson, Hudson & Associates ' Jack Ellinwood, ECI Bobby Wampler, ECI Dale Leidich, SFCS ' Kevin Deck, SFCS Manjit Toor Richard Flora called the meeting to order at 8:15 a.m. and the agenda was reviewed. 1. Approval of Minutes On a motion by Sandy Barbour, seconded by Jerry Canada, and voted »nanimously, the minutes of the meeting held on December 14, 1999, were approved as written. ' 2. Northside High Bleachers -Sandy Barbour Marion Roark, Richard Flora, and Sandy Barbour went to RCCC to look at the bleachers there to determine if they could be used at Northside. After an evaluation of the bleachers, they were found to be in the same vintage and as old as the ones at Northside. It was determined that it would not be feasible to move the bleachers. Discussion was held on whether to refurbish half of the remaining bleachers at Northside. Jerry Canada said the bleachers needed to be removed or replaced since they were at least 40 years old which would cost approximately 567,000. An RFP was sent out to eight firms to replace or refurbish the bleachers and only two proposals were received. One of the two was rejected because it was not a sealed bid and was faxed in two days late. After further discussion, on a motion by Tom Leggette, seconded by Mike Stovall, and voted unanimously it was decided to send out another RFP for refurbishing the bleachers. ii f~ ~_ [1 Construction Committee Minutes February 1, 2000 Page 3 Small Projects Status Report -Richard Flora :~ report of the small projects was sent out with the December 14, 1999 minutes. qtr. Flora told the committee if there were any questions to contact the person who was responsible for the project. Glenvar Middle School -George Assaid The School Board had requested that the Construction Department look at alternatives on the schematic design that had been prepared by Kinsey-Shane to reduce the cost for renovating this school. A list was handed out to the alternatives from the VE study. Some of the suggestions included eliminating two classrooms, reducing the size of the cafeteria and auxiliary gym. The furnishings and technology will be bid as separate packages. Marion Roark noted that the forum room should be lazge enough to accommodate 250 people. Mrs. Roark also noted that west county was growing at a fast rate. Bill Irvin suggested to proceed with Alternative I and once the bids come in the School Board will know how many dollars they have to work with. An RFP will be prepared for construction management services for both the Glenvaz Middle School and the South County High School. 9. youth County High School Value En 'ng ei Bring -Dewberry & Davis ' Joe Ayler and his staff with Dewberry & Davis met with SFCS to review the drawings for the South County High School in order for them to do the VE study. A list of the items that should be considered was passed out to the committee. Bill Irvin noted that many of the items listed had already been ' .previously discussed and that was the reason that the project was as far along as it was. Discussion was held on reducing the size of the corridors, but it was noted that it would be a major impact on the students coming out of the auditorium and there would be more congestion in the corridors if they were ' made smaller. Bill Irvin thanked Dewberry & Davis for doing the VE study on such a short time frame. 10. Neat Meeting The next meeting of the construction committee will be held on Tuesday, March 7, 2000. 14. Adjsurnment The meeting adjourned at 10:20 a.m. Secretary Chairman r] l iL 1 ~IINUTES ROAIYOKE COUNTY SCHOOLS CONSTRUCTION CONIl~IITTEE FEBRUARY 3, 2000 - 7:15 P.ivl. PRESENT: Richard C. Flora (Chairman), Dr. Linda Weber, Dr. James Gallion, Garland Life. Jerry L. Canada, Michael W. Stovall, William A. Irvin, III, Thomas A. Leggette, and Marion G. Roark Also Present: George Assaid -Construction Coordinator, Deputy Clerk Darlene R. Ratliff, Clerk Brenda F. Chastain, Joe '`Butch" Church and Pete Haislip -Director Parks & Recreation. Present for Sheretz Franklin Crawford and Shaffner were Mr. Manjit Toor; Mr. Dale Leidich; and Mr. Kevin Deck. Present for Engineering Concepts was Mr. Jack Ellinwood. RE: Call to Order Chairman Flora convened the Construction Committee meeting at 7:1 ~ p.m to discuss the value engineering report on the South County high school project. Mr. Flora advised that the school board recessed from its meeting on Tuesday, February 1, 2000 to this day to review the value engineering process on the South County high School. Mr. Assaid looked at the value engineering report completed by Dewberry & Davis and the architect plans to determine financial impact. Mr. Assaid presented a staff analysis of the value engineering report and accepted changes (attached). Mr. Canada questioned the use of diesel fuel and the result of the fuel sitting for long periods of time. Mr. Leidich responded that the diesel fuel would need to be recycled at least one time per month. Mr. Canada stated the desire to use natural gas as the fuel source for the generator. Superintendent Weber stated the understanding that the cost of natural gas for a generator may be charged to the state if the school is used as an emergency shelter. Mrs. Hyatt was requested to confirm. Mr. Deck concurred that emergency generators make sense in a school the size of the planned high school. RE: SFCS RESPONSE TO ACCEPTED CHANGES Personnel from SFCS discussed the following: AI -Delete Skvlisthts Mr. Deck agreed to accept the changes noting that it would have minimal impact and would not affect the design. He stated the opinion that most of the cost saving numbers reported by Dewberry & Davis were inflated and stressed the need to analyze the numbers. Mr. Deck stated that savings from deleting skylights would be approximately 520,000. A6 -Reduce Size of Auxiliary Gvm Mr. Deck advised that the proposed changes would lengthen the gym by 10 feet and ' Construction Committee Minutes February ;, 2000 ' Page 3 concurred that if the savings were only 55,000, leave as is; however, if the savings are ' 560,000, the board would recommend accepting the change. Mr. Canada requested that SFCS determine savings and report to Mr. Flora for a final decision. S6 - Re-frame Auditorium Accepted; however, SFCS will verify savings. ' RE: OTHER CONIlVIENTS REGARDING VAi,UE ENGINEERING J 1 0 J Mr. Stovall expressed concern regazding the proposal by the value engineering team for a site entrance on Farmington Road. Mr. Leidich responded that SFCS did a site analysis and researched the entrance for a year, Dewberry & Davis spent 40 hours on its site analysis. SFCS did not recommend a site entrance on Farmington Road. Mr. Ellinwood noted that upgrades to widen Farmington Road would be expensive. Mr. Toor advised that property outside of the Woods End site should not have been considered in the value engineering process. Mrs. Roark advised that staff needs to be specific about what needs to be considered when employing value engineering firms. Mr. Stovall questioned the cost effectiveness of value engineering. Mr. Canada stated that the process has proven that SFCS has been cost effective. Mrs. Roazk questioned savings on A4 -Deletion of the Atrium. She noted that the value engineering study indicated that the system would save $179,000; however, Mr. Assaid reported a savings of $18,000. Mr. Assaid responded that the entire atrium would not be stripped, the vaulted ceiling would be retained. Mr. Irvin questioned C1 -Revise Site Layout. Mr. Assaid stated that an independent civil engineer will look at the recommendation to determine significant savings. Mr. Deck stated that redesigning the site layout aze safety issues of the architects regarding the location of parking and placement of building, etc. The redesign would completely eliminate the issues that were requested by parents, teachers and administrators. Mr. Ellinwood stated that the SFCS recommendations optimize the use of the property and that C1 only indicates a difference of X0,000 cubic yazds. Mr. Toor advised that a redesign of the site layout would delay the project for three or four months. Mr. Canada requested that the boazd not consider C 1. Mr. Church said the lack of student safety concerned him. Dr. Weber responded that the school system would not look at anything that would affect student safety. Mr. Stovall, Mr. Leggette and Mr. Canada concurred that C 1 is not an issue to be considered. Mr. Stovall stated the need to weigh the cost effectiveness of value engineering noting that a total of 5495,000 could be saved by the accepted recommendations. The cost to employ the value engineering team was $25,000 for a total savings of $470,000. He questioned the redesign costs of the accepted recommendations. Mr. Leidich stated that SFCS would look into the savings and redesign costs to provide real numbers for the school board. STAFF ANALYSIS OF SOUTH COUNTY VALUE ENGINEERING REPORT Al Delete Skylights Delete barrel vault skylights in Atrium. AZ Reconfigure Media Center 532,000.00 After evaluating the value engineers request to make the Media Center square in lieu of round, we have determined that the cost savings is primarily in the elimination of the skylight and its supporting structure. If the skylight is eliminated it will adversely affect the aesthetics of the main focal point of the facility. A3 Simplify Commons We do not recommend removal of the multiple floor levels. Alternatives to the floor finish could be investigated but it would only result in a cost savings of approximately $2000.00. A4 Delete Atrium After evaluating the deletion the Atrium, but still retaining the vaulted ceiling, the overall cost savings will only be approximately 518,000. AS Delete mechanical penthouses. No cost savings was identified. Roanoke Coanty Zoning Ordinance requires all roof top mechanical units to be screened. A6 Reduce size of'Auxiliary Gym The Auziliary Gym should be increased to allow for a regulations court and to seat approximately 200. - (535,000.00] A7 Eliminate one elevator No recommendation. The savings stated in the VE report is questionable. AS Reduce width of corridors The current width of the corridors should not be reduced. The corridor width in the instructional areas are consistent with the widths of corridors in other schools C7 Rearrange Parking See C1 C8 Pazking on sports azea No cost savings identified E1 Multiple light switching for classrooms Accept $23,000.00 E2 Natural gas for generator Accept $59,000.00 E3 Reduce emergency generator to 60 KW SFCS is reviewing E4 Delete Rocker Switches -Use toggle switches No significant savings was identified. ES Standard outside lighting in lieu of special The savings is not significant enough to decrease the aesthetics of the facility. E6 HP sodium outdoor lighting Accept $11,000.00 E7 Reduce classroom receptacles No E8 Dual service 120/208 and 480 volts Increased cost M 1 Floor mounted plumbing fixtures The use of wall mounted futures allows for ease of cleaning floors. MS Adjust plumbing fixture count to code Would require significant redesign MINUTES ROAlYOI{E COUNTY SCHOOLS ' CONSTRUCTION COMMITTEE SCHOOL ADMINISTRATION BUILDCiYG -BOARD ROOM MARCH 7, 2000 - 8:15 A.M. PRESENT: Jerry Canada. Butch Church. Dennis Epperly, Richard Flora (Chairman), Dr. James Gallion, Pete Haislip, Penny Hodge, Bill Irvin, Tom Leggette, Joe McNamara. ' Marion Roark, vlike Stovall, Dr. Linda Weber (Superintendent) ' Also Present: Bob Fronk, Utility Department, Diane Hyatt, Finance Department -Roanoke County ' A correction was made to the minutes on Item 2 Northside High Bleachers. Dennis Epperly's name needs to be added to those that went to RCCC to look at the bleachers. ' On a motion by Bill Irvin, seconded by Butch Church, and voted unanimously, the minutes of the meeting held on February 1, ?000, were approved as written. ' 2. Glen Cove/Administration Center Water Line Easements -George Assaid A request was made by Bob Fronk from the Roanoke County Utility Department to acquire water line ' easements associated with the extension of a water line main across the Glen Cove Elementary and the Roanoke County Administration Center sites in order to loop the water system together with existing lines. Once acquired, construction would be completed within three to four weeks. On a motion by Joe McNamara, seconded by Mike Stovall, and voted unanimously the request was approved to be placed on the School Boazd agenda for Thursday, March 9, ?000. 3. Fort Lewis -Items for Completion -Richard Flora Darlene Adams, George Assaid, Dr. Lorraine Lange, -Roanoke County Schools Joel Turner Richard Flora called the meeting to order at 8:?5 a.m. and the agenda was reviewed. ' 1. Approval of Minutes ' Richard Flora presented a list of construction related items/equipment that were not taken caze of during the construction phase for Fort Lewis Elementary. Mr. Flora asked for help on the issue of the fence that will run from property line to property line. The estimate includes pricing for either a chain link fence or brick piers with wrought iron between the columns. They do not want a chain link fence. The fence is needed for the safety of the children while on school property along Rt. X60. Mr. Flora reminded the committee that Cleazbrook has the same issue and would also have to be addressed. dir. ' Church was concerned about the widening of Rt. X60 in the neaz future. This needs to be considered. Pete Haislip suggested using the barriers that are used at the pazks. It can be made attractive, is less expensive and is moveable if needed later on. It was suggested to check with Arnold Burton to see if ' they would be willing to take on the project and to get a cost of the studenu doing the brick work. dir. Flora stated that the landscaping currently is high maintenance and they need to have something that does not require a lot of maintenance. A motion to approve all the items for Fort Lewis with the ' Construction Committee Minutes March 7, ?000 Page 3 3. Correction to December Minutes ' A motion to reconsider the December 14, 1999 minutes was made by Joe vlcNamara. seconded by Marion Roazk and voted on unanimously. The committee was questioning Item 4, the change orders received from Dewberry & Davis for approximately 557,000. The minutes reflected that due to ' Dewberry & Davis firing and hiring additional engineers that this resulted in additional cost. George Assaid pulled the change orders and stated that this was not part of the costs. ~~ On a motion made by George Assaid, seconded by Joe ylcNamaza, and voted on unanimously the December minutes will be amended as follows: The second and third sentence under Item 4 that read "Sandy Barbour noted that one of the problems for the change orders was that Dewberry & Davis tired some of their engineers and had to hire local engineers at an additional cost. Also new network cable will have to be installed because it was torn out when the asbestos ceilings were removed."will be deleted from the December 14, 1999 minutes. 9. Introduction -Richard Flora Richard Flora introduced Darlene Adams as the new Construction Specialist. 10. Next Meeting The next meeting of the construction committee will be held on Tuesday, April 11, ?000. 11. Adjournment The meeting adjourned at 9:10 a.m. CL ~~ ~ Secretary hairman 1 1 1 MINUTES ROA:YOKE COUNTY SCHOOLS CONSTRUCTION COMMITTEE SCHOOL ADMINISTRATION BUILDING -BOARD ROOM APRIL 11, 2000 - 8:15 A.I. PRESENT: Butch Church, Dennis Epperly, Richard Flora (Chairman). Pete Haislip. Penny Hodse. Bill Irvin.loe ~1cNamara. Dr. Linda Weber (Superintendent) also Present: Darlene Adams, George Assaid -Roanoke County Schools Barbara Bushnell, Jay Hunan, Joel Turner Richard Flora called the meeting to order at 8:18 a.m. and the agenda was reviewed. . 1. :~poroval of Minutes On a motion by Joe McNamara, seconded by Dennis Epperly, and voted unanimously, the minutes of the meeting held on March 7, 2000, were approved as written. 2. Construction Pro~ecb U date George Assaid reported that the plans for the early site grading project for Gienvaz Middle School is getting ready to be submitted to the County for review. Mr. Assaid also reported that he had received comments from VDOT concerning the information provided to them in reference to the drainage for South County High School. Due to the lack of information provided to VDOT it will to go through another month or two-month review. Mr. Assaid reported there has been a series of meetings with the County concerning the Regional Pond. Mr. Assaid stated that he thinks the project is doable but there are still questions concerning the cost and the scheduling. The early site package is due to be bid by the end of the month. There would be si:c weeks before mobilization would begin. It will take four months for the county to get the plans ready for the regional pond. There is also a need to procure an engineer to design the pond. The project will need to be competitively bid due that there is grant money involved. Joe McNamara asked if the early site package would be held up due to the drainage plans have not been approved. Mr. rtssaid stated they would be moving forwazd with the early site package. The Regional pond will be a separate contract and it does not affect the early site package. If scheduling is a problem it is possible it could cost the School Board or the County Board additional money due to keeping a contractor on site longer than expected. Mr. Flora reported that one mobile unit at Glenvar Middle School will have to be moved. The mobile unit is used by Special Education. The plan is to move the students out the last week of school so that the unit will be ready to move the day after school is out The mobile unit will need to be moved co the front so that the eazly site work can begin. Pete Haislip asked about the athletic field at Northside Middle School. Mr. Flora stated that ~torthside High School has asked that a practice field be put on the Middle School property. Mr. Flora is trying to ' Construction Committee Minutes April 11, 2000 t Page 3 ' 7. Small Proiects Status Report Bill Irvin asked what was betng done to the front entrance at Cave Spnng High School. qtr. Epperly reported the project includes new framing, Mass and doors. He also reported that the same dung would ' be done to the entrance adjacent to the boiler room at Green Valley Elementary. ' Vtr. Epperly reported that the footers had been poured at Clearbrook and Cave Spring for the storage buildings. ' Mr. Flora reported that the renovation to the band room at Glenvar was not completed during spring break as scheduled. The major renovation was complete but there was some materials not available. The work will be scheduled after school hours. 8. Information oa South CountY,x;~h School ' Mr. Flora commented on the plan changes under item 12 of notes from the meeting with SFCS. These changes resulted in recommendations tom the Cave Spring staff after reviewing the plans. Joe ' McNamara asked if the square footage changed. Mr. Assaid said ao changes had been made in the squaze footage. 9. Neat Meeting Date ' The next meeting of the construction committee will be held on Tuesday, May 2, 2000 in the Board Room. The agenda for the next meeting will be to discuss the whole package for South County High School and Glenvaz Middle School. Mr. Hodge and the Boazd of Supervisors will be asked to attend. ' Secretary Chairman 1 ' i~- IUTES ROANOICE COUNTY SCHOOLS CONSTRUCTION COMNIITTEE ' SCHOOL ADMIl~tISTRATION BUILDING -BOARD ROOM May 2, 2000 - 8:15 A.M. PRESENT: Jerry Canada, Butch Church, Dennis Epperly, Richazd Flora (Chairman), Dr. James Gallion, Pete Haislip, Penny Hodge, Bill Irvin, Tom Leggette, Joe McNamara, Marion Roark Mike Stovall, Dr. Linda Weber (Superintendent) Also Preseat: Anne Marie Green, Diane Hyatt, Elmer Hodge, Bob Johnson, Fuzzy Minnix, ' Harry Nickens, George Simpson -Roanoke County Darlene Adams, George Assaid, Tom Hall, Lorraine Lange, Darlene Ratliff (Deputy Clerk)- Roanoke County Schools Dale Leidich - SFCS Bob Fry -Kinsey Shane Bazbara Bushnell, Jay Huffinan, Michelle Morgan, Joel Turner ' Richazd Flora called the meeting to order at 8:20 a.m. and the agenda was reviewed. 1. Approval of Minutes ' On a motion by Bill Irvin, seconded by Joe McNamara, and voted unanimously, the minutes of the meeting held on April 11, 2000, were approved as written. ' 2. Review of Construction Schedule & Cost Estimates -South County High School 1 1 Penny Hodge reviewed the important dates for the New South County High School. The schedule includes trigger dates that will require action by the Roanoke County Board of Supervisors. May 2 - Construction Committee meeting to go overtime line and project budget (All School Boazd & County Board members were invited to attend) May 11 - Request approval of literary loan application for 57,00,000 at the School Boazd Mtg. May 14 - Bid to be advertised for Eaziy site work May 23- Request approval of literary loan application for 57,00,000 at BOS Mtg. June 8 - Eazly site bids due back to School Boazd June 13 - Review site work bids and make a recommendation at Construction Committee Mtg. June 22 - School Boazd Meeting -Request approval of early site work contract and request advance from BOS for eazly site work contract and road funds June 27 - BOS Mtg. -Request approval of early site work contract and request advance from BOS for eazly site work contract and road funds July 1 - Literary loan application needs to be filed in Richmond with Department of Education in order to qualify for low interest financing July 18 - Bid to be advertised for Construction Eazly Sept - Construction bids due back to School Board & Construction Committee meeting to be scheduled 1 ' Construction Committee Minutes May 2, 2000 Page 3 ' Mr. Nickens asked what was the estimated date for completion of Glenvar? George Assaid stated the opening will be 16 months after commencement of construction. The plan is to start construction about ' October 16. Mr. Hodge asked if Construction Management firm would be used for both projects. Mr. Flora stated the savings was greater combining both projects. ' Penny Hodge went over the cost line items for the Glenvaz Middle School budget. The Blue Ribbon Committee estimate was $;.; million. The revised estimate is 58.2 million with 58.1 to be borrowed for the project with an advance of $704,300. Mr. Johnson asked Mr. Hodge it he had a plan where they were going to get the money. Mr. McNamaza stated that they need to wait on the bids before they can get an idea of the cost involved. Mr. Hodge told ' the BOS he would run the numbers through formulas to help get a better perception of the cost. The bids aze vital to the picture but he is encouraged by the construction management concept. 4. Other Comments Mr. Nickens asked if everything had been completed for Burlington. Mr. Flora stated that Burlington was complete and at the June meeting they would have the information on Bonsack and Cleazbrook. Mike Stovall recommended to Mr. Nickens that they should get together with Pete Haislip to talk about ' the property where the TAP building is being demolished. The cost to have the building demolished will be $100,000. Mr. Hodge recommended selling the old brick from the building. ' Mr. Leggette asked if the recommendation to add two citizen members to the construction committee would be done at the meeting. Mr. Flora stated that this would be put on the agenda for the June meeting. t Mr. Irvin asked if any money was available for a fence at Clearbrook. Mr. Canada requested that George Assaid and Richard Flora recommend a type of fence and get a cost estimation to bring back to the ' committee. The main concern is the number of parents that drop their children off in the morning. If the pazent drops them off and pulls away without seeing the child enter the school there is potential for the child to have clear access to the highway in the case they forgot something. The fence is needed as a ' safety net. ~. Adj,ournment The meeting was adjourned at 9:08 a.m. on a motion by Joe McNamara, seconded by Jerry Canada, and voted OII im~nim0usly. Cl,~..i.,,<, /^, y~ /~ / ~"'"~ ~ ~ `t~.~ of ~. Secretary Chairman MINUTES ROAiYOKE COUNTY SCHOOLS CONSTRUCTION COMMITTEE ' SCHOOL ADMIMSTRATION BUILDING -BOARD ROOM June 13, 2000 - 8:15 A.M. The Construction Committee met in a joint session with the Roanoke County School Board at 8:1 ~ a.m. 1 PRESENT: Jerry Canada, Butch Church, Richazd Flora (Chairman), Dr. James Gallion, Pete Haislip, Tom Leggette, Joe McNamara, Marion Roark, Mike Stovall, Dr. Linda Weber (Superintendent) ' Also Present: Arnold Covey, Diane Hyatt, Elmer Hodge, George Simpson -Roanoke County Darlene Adams, George Assaid, Lorraine Lange, Brenda Chastain (School Board Clerk), ' Darlene Ratliff (Deputy Clerk)- Roanoke County Schools Dale Leidich, SFCS Manjit Toor, SFCS ' Allen Journell, Principal, Northside High School Barbara Bushnell, Jay Huffman, Nancy Hughes, Chris Hunter, Joel Turner The meeting was called to order by Chairman Richard Flora and likewise by School Board Chairman Jerry Canada. ' 1. Approval of Minutes ' On a motion by Jerry Canada, seconded by Joe McNamara, and voted unanimously, the minutes of the meeting held on May 2, 2000, were approved as written. ' 2. ~uroval of Northside Middle School Athletic Fields Richazd Flora stated there is a request to construct a football practice field from Northside High School ' and a request for a soccer field from Northside Middle on the campus at Northside Middle School. George Assaid shazed the master plan stating that the practice field would be located just above the pond ' at Northside Middle. The location is adequate. However, the field is inadequate for a footbalUsoccer field. Allen Journell, Principal at Northside High, reported that the Booster club has approximately 520,000 to cover the practice field, and 57,00 for a storage building. Jim Wood, Principal at Northside ' Middle School, has been asked if the field was expanded to include a soccer field, could he raise the necessary money to cover expenses. ' A motion was made by Jerry Canada, seconded by Mike Stovall and voted on unanimously to approve the recommendation for a football and soccer field at Northside Middle School with privately raised funds. ' 3. Approval for Water & Sewer Connection for Parks & Recreation at Clearbrook ' George Assaid explained that during construction at Cleazbrook Elementary the restroom facilities at Clearbrook Park were taken out of service when the school connected to public water & sewer. At that time Parks & Recreation did not have the funds available to have the restroom reconnected to public ~I Construction Committee Minutes June 13 , ? 000 °age 3 would require the least amount of till dirt. Dr. Gallion stated that he may be able to work something out with Salem for next spring. Mr. Church stated that he had talked with a family on Ingal Blvd on June 4 & ~ concerning the fill din from Glenvaz being dumped at Ingal Blvd. Mr. Assaid stated he would get the information and talk with the family. Mr. Church added that he felt good about Nielsen Management overseeing both projects as Project Manager. A motion was made by Butch Church, seconded by Marion Roazk and voted on unanimously to approve the recommendation to award the early site development contract to Simpson Construction Company. 7. A,~proval of Early Site Package Bids for South County HiEh School Richard Flora reported that the bids were received for the early site development for South County High School. Branch Highway was the low bidder. However, they failed to submit sheet three with their bid. Following the bid opening, the second low bidder faxed in a bid protest if Branch Highways was awarded the bid. After reviewing the bid documents it was discovered that Branch had failed to include several items in the bid. Pat Lacy was consulted. After meeting with Branch they withdrew their bid. Counts & Dobyns was the next low bidder at 53,060,261. They are owned by English Construction. The recommendation is to award the early site development contract for the new high school to Counts & Dobyns for 53,060,261 which includes the alternate price. Diane Hyatt reported that 2.4 million had been appropriated for the early site development. An advance of 51,850,092 will be needed from the County to fund the costs associated with the site development, road construction and project management. The School Boazd will be asked to approve a resolution requesting the advance from the County immediately following the construction committee's recommendation to award the contract to Counts & Dobyns. A motion was made by Joe McNamara, seconded by Tom Leggette and voted on unanimously to approve the recommendation to award the eazly site development contract to Counts & Dobyns. Tom Leggette went on record stating that his firm represents English Construction. However, Counts & Dobyns is a separate corporation should there be any questions. Tennis Courts at Gleavar George Assaid stated a decision needed to be made concerning the tennis courts at Glenvaz. Plans would need to be prepared and excavation work would need to be done. Pete Haislip stated that it cost 5105,000 to reconstruct the courts at Cave Spring High School. A motion was made by Marion Roazk, seconded by Jerry Canada and voted on unanimously to authorize having the plans prepared for the tennis courts at Glenvar. L~ [~ hI MINUTES ROAlYOI{E COUNTY SCHOOLS CONSTRUCTION CONIlVIITTEE SCHOOL ADMIlYISTRATION BUII.DING -BOARD ROOM July 11, 2000 - 8:15 A.M. PRESENT: Jerry Canada, Butch Church, Dennis Epperly, Richard Flora (Chairman), Pete Haislip, Penny Hodge, Marion Roark, Dr. Linda Weber (Superintendent) Also Present: Diane Hyatt, Elmer Hodge, George Simpson -Roanoke County Dazlene Adams -Roanoke County Schools Bazbaza Bushnell, Michelle Morgan, Joel Turner The meeting was called to order by Chairman Richazd Flora at 8:20 a.m. A~aroval of Minutes On a motion by Marion Roark, seconded by Jerry Canada, and voted unanimously, the minutes of the meeting held on June 13, 2000, were approved as written. 2. Construction Projects Update Richard Flora reported there are four of the new classrooms at Clearbrook that have seepage of mastic glue coming thru the vinyl floor. A recent report indicates that there is a high probability that ground moisture under the school is not allowing the glue to dry and hazden. Contractors have suggested removing the tile, clean and seal the concrete slab and then install new tile. It would cost $18,000 for the four classrooms, but there is no guarantee this will solve the problem. Mr. Flora stated that the file can be cleaned and it looks nice, but over time it comes back up. He recommended having the file cleaned several times over a year instead of spending the additional money since it is not guaranteed to solve the problem. Dr. Weber said she hesitated to spend the money if there was not a guarantee. Butch Church and Marion Roark agreed that the area should be cleaned for a while and then a report should be brought back to the committee. Mr. Flora reported that ax the last School Board meeting the boundaries were determined for the new South County High School. The School Board asked staffto check with SFCS to see what it would cost to design four additional classrooms and add as an alternate bid to the construction documents. Mr. Flora reported that it would cost $19,00.00 and that there was money in unappropriated construction funds to cover the fee. Jerry Canada stated this would give the committee an opportunity to look at the cost to see if the classrooms were affordable. Marion Roark made a motion to recommend using the unappropriated construction funds to design four additional classrooms for South County High School. The motion was seconded by Jerry Canada and voted unanimously. Richard Flora stated at the last Construction Committee meeting the staffhad been directed to look at the cost of retaining the small guest house on the Woods End property. Counts & Dobyns has provided a cost figure of $61,904. The cost to demolish the house would be approximately $6,200. Mr. Flora added J ~I i Construction Committee Minutes July 11, 2000 ?age 3 ~. Regional Storm water Detention Pond George S impson reported to the committee there has been several meetings with the contractor to discuss the regional pond project. There is a board action scheduled for the Board meeting this afternoon to approve the money for the project. 6. Tennis Courts at Glenvar Richard Flora reported they have a cost from Simpson Construction of $77,000.00 to do the earthwork for the tennis courts at Glenvar. There have been two sources of funding identified for the project. There is $66,000 available in 1994 VPSA Funds for Glenvar and $25,000 remaining in Fort Lewis funds. Staff recommends going ahead with the earthwork for the tennis courts for $77,000. Pete Haislip stated that when the tennis courts were redone at Cave Spring several years ago it cost $105,000 for four courts. On a motion by Marion Roazk, seconded by Jerry Canada, and voted ~~„ar,;mously, the recommendation was approved to go ahead with the earthwork project for the tennis courts at Glenvar. 7. Comments Jerry Canada stated that the committee needs to start looking at the azea that feeds Bonsack Elementary. Grading has already begun for a new apartment complex. Mr. Canada reminded the committee that when the school was built there was a wing left off the building. He urged the committee to look into the impact this complex could have on the school enrollment and plan accordingly. Dr. Weber stated that there is nothing on the road to let people know that Bent Mountain Elementary school is there. She said there needs to be signs to slow down and she didn't know if this is VDOT's responsibility or maintenance. Dennis Epperiy stated he would see to it that this was taken care of. Butch Church added that he would like a copy of the projected savings for South County High School sent to everyone. He also added that he knew that 70% of the plans were ready on the Glenvar Middle school project and he would like to have a set. Mr. Flora stated that a full set of plans would be given to the Board of Supervisors very shortly at a joint meeting with the School Board. Jerry Canada reminded the committee that the next School Board meeting will be on Wednesday, July 19, 2000. 8. Neat Meetin¢ The meeting was adjourned at 9:1 ~ a.m. on a motion by Jerry Canada, seconded by Marion Roark, and voted on »nanimously. The next scheduled Construction Committee meeting will be Tuesday, August 1, 2000 at 8:1~ a.m. Secretary ~"~ ,, ~ ems,. Chairman MINUTES ' ROANOKE COUNTY SCHOOLS CONSTRUCTION COMMITTEE O SCHOOL ADMINISTRATION BUILDING -BOARD ROOM ' August 1, 2000 - 8:15 a.m. PRESENT: Jerry Canada, Joe "Butch" Church, Richard Flora, Jim Gallion, Pete Haislip, Penny Hodge, Bill Irvin, Dr. Linda Weber (Superintendent) ' Also Present: George Assaid Dave Mangum of Nielsen Management Darlene Ratliff -Roanoke County Schools ' Joel Turner -The Roanoke Times Barbara Bushnell ' The meeting was called to order by Chairman Richard Flora at 8:20 a.m. ' 1. Approval of Minutes On a motion by Penny Hodge and seconded by Linda Weber, the minutes of the July 11 meeting were approved as read. Richard Flora called attention to page 2, the first ' paragraph, second sentence from the bottom, which stated that eliminating the epoxy seal on the floors was estimated to save approximately $80,000. Amore precise determination has been made since then and the savings will actually be closer to $60,000. ' 2. South County Hi4h School -Update Dave Mangum of Nielsen reported that tree clearing and grubbing has been completed and, though the recent rains have slowed the work somewhat, they continue to remain on schedule. Roanoke County has given approval to build a regional pond. A bid package for the remainder of the work is being prepared. The advertisement for bids ' will appear in the newspaper this weekend. A pre-bid conference is scheduled for August 17 and the due date for the bids is September 7. Following a determination that the lowest bid is a viable bid, a recommendation will be made to the School Board at the ' September 14 meeting. A joint meeting of the Construction Committee and the School Board is scheduled for Monday, September 18, at 6:00 p.m. in the Board Room, at which time the School Board will vote onto the Board of tSuperv soasdat thei~ meeting on ' information will then be presented September 26. Following that meeting, notice to proceed can be given. ' Richard Flora reported that a price of $16,800 has been quoted by SFCS to modify the design of Pleasant Hill Drive to comply with VDOT specifications. It is the feeling of both ~ . 1 ~ , DRAFT Mr. Flora commented on how smoothly the Glenvar project has gone thus far. Both contractors (Counts and Dobyns at South County and Simpson at Glenvar) have been excellent to work with. Report on Fire at Ctearbrook Elementary Everything has been cleaned and repainted, eliminating the bad smell. The mats and the curtains will have to be replaced. Penny Hodge reported that the damage estimate is $36,000 and we have a $5,000 deductible. George Assaid noted that replacement of the traveler (the main curtain that draws across the stage) will likely be very costly and the estimate may be too low. Bonsack Elementary -Area Development/Enrollment Imaact In response to a concern expressed at a prior construction meeting regarding planned development in the Bonsack area, George Assaid reported that the proposed developme~~t includes 120 one bedroom units, 60 two bedroom units, and 60 three bedroom units to be completed by the end of July 2001. In addition, Fralin 8~ Waldron were contacted to determine if other developments are planned over the next few years. Their plans include between 10-15 units per year in Samuels Gate and 24 units in Brookfield. Mr. Canada noted that figuring one child per unit in the 3 bedroom apartments and '/~ child in each two bedroom apartment would add 100 students to the population of Bonsack. Mr. Assaid reported that he had made a comparison with Sunscape Apartments built in the Green Valley attendance area. The occupancy dates were April of `97 to November of `99, and included 120 one bedroom units, 144 two bedroom units, and no three bedroom units built over a 2-1/2 year span. The initial enrollment at Green Valley in 1997 was 411. It dropped to 383 in 1998, rose to 402 in 1999, and the projection for 2000 is 386. Thus, the apartments did not result in an increase in enrollment. Mr. Canada recalled that during the value engineering process for Bonsack, it was strongly suggested that we should build the other wing at that time even if we only built the shell and closed it off, as the cost would be greater in the future. However, there were not sufficient funds to do so and we were not aware of future development plans. He asked that the County share with us as quickly as possible any information they may have as to planned housing developments or apartment complexes. This would give us time to determine the impact such developments would have on the school system. Had we known about the possibility of the current development, we might have seriously considered the recommendation to build the wing and requested the additional funds from the Board of Supervisors at that time. Pete Haislip noted that Fralin and Waldron owns an additional 400 acres of land in the area, though not all of it is in Roanoke County. 1 DRAFT reported at Burlington during the recent heavy rains. ' Dr. Gallion noted that we are continuing to keep abreast of the ADA issue and determining what needs to be done (signage, curb cuts, etc.) to meet all requirements. He suggested that a list be compiled of the requirements, what has been done, and what ' is yet to be done. 9. Other Comments ' Dr. Weber noted that there were serious air conditioning problems at William Byrd High School during summer school. They have now been taken care of. ' Pete Haislip distributed the list of the 2000 Capital Improvement Incentive grants. Out of sixteen applications, nine projects were funded for a total of $53,950. t 10. Next Meetin ' Mr. Flora adjourned the meeting of the Construction Committee at 9:10 a.m. until Monday, September 18, at 6:00 p.m., at which time the Construction Committee will convene in a joint meeting with the Roanoke County School Board. Qt~i~ v rrtD, DD Secretary Chairman i~ ~i C i ~pOUN~, ~°~ scy o ~: o m r" ,~ csr £~~y Website Information General Information 1 1 Roanoke County Schools Construction Projects Web Page You are cordially invited to visit the Roanoke County Schools Construction Projects Web site. The site is located at www.res.k12.va.us/construction/ . ~,drt` View F~voritoi~ ~ooE! ~° ~{elp .: _: ~ t ~}' ~ ~'" ~ ~~~~' y Bak ~r ~ ' Stop flehesfi Homax Seetd~~ Fevon~b~. N M . Ftinl E'dt ~ J aA¢~ess ~ httpa/www.res.kl2.va.us/construction/construction.htm ~ ,~Gst;+~[.inks' Roanoke County Schools Construction Projects Current Projects ® South County High School m Glenvar Middle Schoot Additions tt 1'Y __-..-a.-~~ ® BIDCOM -Link to Froiect Updates +` ,fJ ~ _ ~. i~ The Web site is intended to offer to the public information on the current construction projects: South County High School Glenvar Middle School Additions & Renovations Click on the project name to get information specific to that project. Each site offers the Project ' Team's mission statement, a Description of the project along with site drawings, photographs of the ongoing project, and any news articles of interest. To view the project information, scrapbook of photographs, or articles, click on the icons. The photographs on the site are thumbnail prints that can be clicked on to enlarge the picture for further detail. Click on BIDCOM to link to one of the leading e-business services provider. BIDCOM will be used to help manage the projects. By logging in to BIDCOM you will be able to view project info such as a Photo Album, Project Summary, Project Updates and Current Weather conditions furnished by the Project Management Group for South County High School and Glenvar Middle School 1 To Log in to BIDCOM the user name is PUBLIC (all capitals) and the password is Community (Capital C). 4~ I ~ ~ `lf"" ~ ".~..~ <~ ~ K ~ User Name- . .:, a it.M.h-rHlws. i~ 4wds Frpiu-lidc~f.~~.-.Ma€ RH ... -° _ - - ~~,.~,;W ~ PUBLIC .,xte..oa. ~ ~ (All Capitals) i, ~' USER NAME PASStYORD ' ~* Pueuc Password - ~1C~CnI11. Community (Capital C) ~:,~. ,~,,. ~ ~,. ..., .x .., ,w:,:,. J Project Information is furnished by Nielsen Management Group. Once ou are to ed in ou have a choice of clickin on South Count Hi h School or Glenvar Y 99 Y 9 Y 9 Middle School to see project information. ~` ~- dcancaNva~im7hD0f<ao~paF~~»ou.d-3531„36/,.217,218233185690229 ~~W. WNeomo ~"~ _ to your WdcarcwBdcan Protect Llst~ 411 :ifC1~'CYS ' Click on Project rr `~."°'+ s,"" „"'Z°"' "°"°" a.tar r.whw.'~"` °E ni N1M MOd~ Se11001 RWIOFl, ViQYY USA -EST 0 n lpM COUt~lleYh felgd 0.ontY~, NrytY USA-FST 1 0 _ n. ., ~x, ~`' = _. ' Click on Features - Documents - to get Announcements & e "n.'°°°t,^~/°"`"°'rz""°"°°'r"'°"a''°"av.'m'°9°WSl°'a°`°°"s'ar'-'o- Schedules ~o~ Click on Project Info to `= Gl~mrar Mlddl~ School °; rxxn.~wcWt+1.3000 ' access Photo Album, ~~o,lo Document Summary, TOOp _ stwwarr Project Updates & '""~" Weather Conditions ~` 59 . ~ ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 2000 AGENDA ITEM: Work Session with American Electric Power to discuss Customer Choice Pilot Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Mr. Terry Hall, General Manager for Community Services at American Electric Power, will be at the work session to discuss their Customer Choice Pilot Program. Up to 45,000 of AEP's 471,000 residential, commercial and industrial customers can sign up for the pilot program, learning how to shop for electricity in a competitive environment. Customers who sign up will be volunteering to hear from potential suppliers. They will have the option of continuing to receive AEP's regulated service, or change their service to a different supplier. The only component of their electric service that they are shopping for is the generation component. AEP will continue to supply the transmission and distribution services for customers in its service territory. The pilot program will run through December 31, 2001. The full electric choice for customers in Virginia will begin January 1, 2002. The pilot program for customer choice complies with a Virginia State Corporation Commission order. Mr. Hall will have materials on the pilot program to distribute. (..~~.e Elmer C. Hodge County Administrator o-a ACTION VOTE No Yes Abs Approved () Motion by: Church _ _ _ Denied () Johnson _ Received () McNamara- Referred () Minnix To () Nickens _ QEP :Customer Choice :General : FAQs Pagffe.~~ 1 of 2 . ~ tr _ _ _,,_~ v ....~._w._.~.~,_, _ ~_.._ +=-r~ s, Rhon s ,. <; .... ... . _~ _. .,~. _ ~.~_S~ ~ Ste, ~. t Customer Service Email Us Frequently Asked Questions ~ FrequentilwP~p~1 ~~a~siti~~ about Customer Choice in the Electric Industry •Overview What is electric utility industry restructuring? •How you may benefit Electric industry restructuring changes the ~ ~ ~ regulations under which we provide electricity to ~ ..__ __~~ •wny change. now? you so that competition can be introduced into both ~_~' •FAQ~S the wholesale and retail supply markets. ` , ~~,~~ ^^• ~- Why is the electricity industry restructuring? The electric utility industry is among the last of the major regulated monopolies in the U.S. Many factors drive the move to restructure the electric utility industry. These include: • Deregulation in similar industries, • Inconsistencies in the price and cost of electricity across the nation or within states or regions, • Customers' desire for lower-cost electricity, • Market entrance of independent power producers, aggregators and other new electricity providers. Why is it restructuring now? Regulated monopolies were intended to minimize duplicate facilities to ensure the least-cost reliable electricity service to all customers, including those who were difficult or costly to serve. With the facilities now in place and with improved technologies that have made it more efficient to provide service to these customers, some reasons for regulation no longer exist. The Energy Policy Act of 1992 permits companies to sell energy at wholesale to each other across state lines on a competitive basis. To advance competition in the wholesale market, the Federal Energy Regulatory Commission (FERC) established "open access" operation of the electricity transmission system so that power producers can deliver electricity to their customers. With wholesale competition paving the way, and with improved engineering and information technologies, retail customer choice now is feasible. What will change? The traditional structure Under the traditional regulated system, a single company generates (produces), transmits and distributes electric power to its customers. Companies provide these services as one product at a single price. The utility is obliged to serve all customers located within its franchised service territory. In return, it has the opportunity to recover its costs, including a reasonable rate of return on its invested capital. Customers cannot choose their energy supplier. They can purchase only the bundled product from the designated supplier at rates approved by the state regulatory commission. A restructured industry The common vision of a restructured industry unbundles supply, transmission and distribution http://aep.com/CustomerChoice/general/fags.htm 08/ 17/2000 QEP :Customer Choice :General : FAQs Page 2 of 2 • functions. Electricity generation would be competitive business. Customers would choose their Q -~ electricity service provider from current utility generators, power marketers, independent power producers, aggregators or other licensed competitors. What will stay the same? Transmission and distribution will continue as regulated, noncompetitive services. The Federal Energy Regulatory Commission(FERC) will oversee transmission activities while the states will regulate distribution. AEP, the company that delivers energy to your home or business today, will ` - 1 ~ continue as your energy delivery company. It is possible, however, that ~ companies will price their services in new ways. This would encourage ~---' efficiencies, facilitate necessary expansion or improvements and provide I ~ incentives for improved performance. i About customer choice and you What choices will 1 be able to make? Your major decision will be to select your energy service provider (ESP) -- the company that provides (either generates or obtains) the electricity you use. Other competitive service providers may include: Your meter service provider (MSP) -- the company that installs, tests and maintains the device that measures your energy use; Your meter data management company (MDMA) -- the company that ~ ,~:: _. ~ reads your meter and records information about your energy use and ~-~ Your billing agent (BA) -- the company that gathers billing information '"* from all your service providers and sends you an itemized bill and - collects your payment. ' What's in this forme? Competition will benefit all customers by providing access to the marketplace. As you choose your energy provider, you will find your best pricing arrangement and select the services and products that best suit your needs. Moreover, competition likely will stimulate development of new products and services. Will my electric bill be lower? It's possible. Because choosing your supplier gives you added control over your electric bills, the amount you pay for electricity will depend in part on the choices you make. a ~ ~ ~ Competition in other businesses generally has led to lower prices. But you ~- w^~ will not know what, if any, savings you may receive until you compare the offers presented to you. Will my electric service be as good as it is now? Yes. Service quality and reliability should remain level. The FERC will continue to regulate transmission services, just as it does today. State regulatory agencies will oversee distribution wires services. Your local utility also will provide backup generation service. Still, we strongly recommend that you carefully read the terms and conditions of service as spelled out in your contract with your new service provider. What about safety? Because your electricity will continue to be delivered by your current delivery company, you can sxpect the same level of safety you have known in the past. http://aep.com/CustomerChoice/general/fags.htm 08/17/2000 AEP :Customer Choice :General :Default ~, `` ~' . __ _r w .. ~. ...__ ~~' Page 1 of 2 ~^ a Introducing Customer Choice iN THiS 5EC710N Major changes are coming to the electric utility industry. During the •overview next few years, many states will change or eliminate some of the •How you_may benefit restrictions governing the industry. As a result, you will be able to choose your energy supplier. And you will pay prices for electricity •Why change now? supply that result from competition rather than government regulation. .FAQ~S AEP supports the creation of a competitive electricity market. We believe that all customers should receive the benefits of competition at the same time and that all customers should be free to buy electricity from anyone they choose. The Electric Industry Today and Tomorrow rl,~ frr~usrry, today ~t A single eonrpany suppJres arrd delivers the energy you use. - __ 'T. How we operate today Today, a single utility generates, transmits and distributes electric power. You purchase these services as a single product at a single rate approved by the state regulatory commission. This is known as "bundled" service. Whit is chanc~rny lhrhat is trot ctt~uguxl Yrer cyrt choose fmrrr antorrg Your dalirdry cortrparay wiJJ competing suppliers. remain the same. ~-- ~ ~ ~~ - s r--- . _ _~, .r r, .~. ~...t~ .~ lf~l .. ~..• ~• _~ Anticipated changes Electricity industry restructuring will "unbundle" electricity supply (generation) from delivery (transmission and distribution). You will be able to choose the company that supplies the electricity you use. The local utility company still will deliver the power through the existing lines and equipment. http : //aep. com/CustomerChoice/general/Default. htm 08/17/2000 AEP :Customer Choice :General :Default Page 2 of 2 What will change: Energy Supply • You will be able to select the company that supplies the energy you use • Suppliers will compete to sell energy to you • Pricing for this portion of your service will reflect competition What will stay the same: Energy Delivery • Your existing utility company will deliver power to you (transmission & through the same equipment it uses today distribution) • Safety, reliability and service standards will be the delivery company's responsibility with regulatory oversight . Pricing for this portion of your service will be approved by regulators ~~ http://aep.com/CustomerChoice/general/Default.htm 08/17/2000 AEP :Customer Choice :General :Why Change Now ~. ,~~~. ,~ # ~ Why Change Now? Page 1 of 1 "' Initially, the electric utility industry was regulated to minimize 'Overview duplication of facilities and ensure the least-cost reliable electricity 'How you may benefit supply to all customers. 'Why change now? There are several reasons why industry restructuring is desired. These •FAQ~s include: . Customers want lower prices, which historically have varied widely. . The introduction of competition to the wholesale electricity market is ~ ~ ~ leading to competition in the retail market. ~ ,.,',1 • More companies wish to expand their product and service offerings to include those traditionally provided by electric utilities. Also, improved technology makes competition in the electricity supply business practical where it was not practical in the past. AEP :Customer Choice :General :Benefit :;,~ '` : ; .~ ~~ ,~' ,: .< ~. I?hon Customer Service `~ Email Us FrequentJy~q~~~i ~~a~stian~ Page 1 of 1 w ~` How You May Benefit ~ w r H ~ s s E c f i o N A restructured industry must balance the interests of all involved: all .Overview classes of customers, existing electricity providers and companies who .How you may benefit wish to provide energy and related services. 'Why change n_ow? Your primary benefit will be your ability to choose ~ ~ ~ •FaQ~s which company supplies the electricity you use. You ` also may benefit from competitive pricing and ~ ~,. possibly from the offering of expanded services ` ~r~ which historically have come with restructuring of an ~"~ industry. http://aep.com/CustomerChoice/general/whynow.htm 08/17/2000 Here's your opportunity to select the company that supplies your electricity Customer Choice 1 n Virginia Vii: Electricity Service Today There are three parts to your electricity service: supply (generation), transmission and distribution. One company provides all three services. ~~~~~ iaaf s n ~P~ ro~T'suppARc and debVta tit cney~y rar we `~~./~, Electricity service consists of three components, all of which are provided by a single company: • supply or generation • transmission -the movement of electricity at high voltages over long distances • distribution -delivery of electricity to your home or business Together, transmission and distribution comprise the delivery system. • Traditionally, one company provides all these services as a "bundled" package and you pay for those services as a single item. For example, AEP generates your power, it carries it long distances into this area and then delivers it to you. • The company that provides your electricity service is determined by your location -- AEP has a franchise to serve this area, so if you want electricity, you get it from AEP. Because you cannot choose your power company, its activities are closely monitored and are regulated by state and federal agencies. The Virginia State Corporation Commission (SCC) is one of the agencies that regulates AEP's business and sets the rates you pay for electricity. What Will Stay The Same ,~ ti ~~ • AEP will continue to deliver your electricity using the facilities it uses today. • The SCC will set the prices you pay for delivery service. • AEP will continue to deliver (transmission and distribution) the power to your home or business. These services still will be regulated. • The Federal Energy Regulatory Commission (FERC) will regulate transmission because this service generally crosses state lines. The FERC will set the rates you pay for the transmission portion of your service. • The SCC will continue to regulate distribution and will set the rates you pay for distribution. Such things as safety and reliability should remain unchanged with industry restructuring because this portion of your service wilt continue to operate in much the same way it has operated in the past. Today's service standards will remain in place. NOTE: Restructuring activity is leading regulators, legislators and the industry to re-organize the transmission system over the next few years. Utility companies likely will join together to form Regional Transmission Organizations to operate the transmission grid in a manner that will allow equal access to all and thus foster competitive generation markets. Exactly how these organizations will be structured and how they will be operated is subject of extensive debate. AEP Pilot Program Volunteers • Open to customer in all parts of AEP's Virginia service territory. • Participation is limited to approximately 5% of each customer class, for a total of about 45,000 customers. • AEP's pilot is open to customers in all geographic areas of AEP's Virginia service territory and in all* customer classes -- residential, commercial and industrial. If you live in Virginia and you currently receive electric service from AEP, you can volunteer to participate. • Because this is a test program there are some limits. Approximately 22,000 customers will be able to participate in phase 1. (It's approximate because actual limits will be determined by the amount of electricity - load -used by the participants.) AEP wants to program to represent its customer population, so the program is limited to approximately 5% of each customer class. • Many customers will be accepted into the program on a first-come basis. We do expect, however, that for some classes of customers -- generally large commercial and industrial customers -- we will have more interested customers than opportunities. For those customers, a lottery system will be put in place to determine who gets to participate in the pilot. Volunteers should not assume they are part of the program until AEP has notified them of their selection. NOTE: The Virginia Power pilot is open only to customers in the Richmond area initially and later for customers in northern Virginia. "' Certain public authority and Commonwealth of Virginia customers are not included in the scope of the pilot. 7 Consumer Benefits • You will get a head start on learning how to shop for electricity. • By choosing your electricity supplier, you will gain greater control over your electric bill. ~ ~ ~. ~._ Why might you want to participate in this pilot program? What's in it for you? • You can get a head start on learning how to shop for electricity. • Having choice in your electricity provider will begin to give you greater control over your electric bill. NOTE: Virginia's transition plan does not guarantee that customers will save money on their electric bills. We estimate that it will take several years for a competitive market to fully develop and all customer benefits can be realized. How well you shop will be a factor, and that's where the benefit of the pilot program comes in. See our informational sheet on charges and billing for additional information. 9 Volunteering • Only means you are willing to learn more about Choice. • You will review and consider service offers from competitive providers. • Does not require you to change providers. • Volunteering simply means you are willing to learn more ... about Customer Choice in general ... about how to shop for electricity ... and about the various services competitors may offer. • Volunteering for the pilot program does not require that you switch to anew competitive service provider. Even after you have volunteered, you may choose to continue receiving regulated service from AEP. 11 Once You Volunteer... • AEP will verify that you are eligible to participate. • AEP will send you a HowTo Shop packet. ~~~,'. ,~ •f....~li~i~~i- Once you've volunteered, AEP will verify that your are eligible to participate in the pilot. One of two things will happen. • AEP will send you a How To Shop packet. This the material will help you learn how to shop. It will suggest information. that you might want to know about your own usage habits that may help you compare offers. It also suggests questions you might ask a potential supplier. • AEP will notify you if you cannot participate in the pilot for any reasons. • If your customer group is over subscribed by a certain date, a lottery system will select volunteers to participate. • There may be other reasons why a volunteer cannot participate and they will be notified. • Volunteers generally will be accepted into the pilot program on a first- come,first-to-participate basis. AEP may need to conduct a lottery to determine which customers are selected to participate if we have more volunteers than opportunities. 13 Enrollment • Means you want to receive your electricity supply from an alternate provider. • If offered, you may choose competitive metering and billing services. • You may choose to continue receiving service from AEP. • AEP still will deliver your electricity, safely and reliably. • You enroll with a new competitive service provider so that company supplies the electricity you use. • If they are offered, you may choose competitive metering and billing services. They may be included in the total service package a marketer presents to you. • Metering services may be available approximately six months after the pilot begins. • Competitive billing services may be available as the pilot begins. You may be able to receive a single, consolidated (for all services regardless of who provides them) bill from AEP or from your new service provider or you may receive separate bills from both of them for the service(s) each provides. • AEP will continue to deliver the electricity to you using the facilities and equipment it has in place today. Enrolling with a new provider by itself will not require that new wires be installed on your property. (Service upgrades, however, may require few facilities.) NOTE: See the presenters' packet for background information about bills and charges for the pilot program. 15 More About Switching • You may change your provider once every six months. • You may return to AEP standard service at any time, but then must keep that service at least 12 months. • If your new provider discontinues service, you may receive AEP standard service until you choose a new supplier. These guidelines are in effect for the Pilot Program only. They will be revisited before the transition to full Customer Choice begins in 2002. NOTE: These are AEP's guidelines for its Pilot Program. Any contracts you sign with an alternate service provider may contain additional provisions. 17 Summary • AEP pilot program begins in October. • Volunteering means you are willing to learn more; you are not required to switch providers. • To enroll with a new provider, simply inform that provider. QUESTIONS and DISCUSSION 19 ~~ KE AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANO COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 2000 RESOLUTION 082200-3 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: ~v~-- Brenda J. H ton, CMC Deputy Clerk to the Board of Supervisors cc: File Closed Session File ~.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 2000 DENIAL OF ORDINANCE 082200-4 GRANTING A SPECIAL USE PERMIT TO P. D. MASON and DONNA MASON FOR A PET CREMATORIUM TO BE LOCATED AT THE 8800 BLOCK OF STARLIGHT LANE (TAX MAP NO. 114.00-2-6), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, P. D. Mason and Donna Mason have filed a petition for a special use permit for a pet crematorium to be located at the 8800 block of Starlight Lane (Tax Map No. 114.00-2-6) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 5, 2000; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 27, 2000; the second reading and public hearing on this matter was continued from July 25, 2000 to August 22, 2000. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of Supervisor Minnix to DENY the Special Use Permit ,and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Brenda J. Ho ton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Valuation Paul M. Mahoney, County Attorney %-~' Roanoke County Department of Community Development Memorandum TO: Board of Supervisors FROM: David Tickner, AICP Planner DATE: 08/18/00 RE: COMMUNITY MEETING FOR SPECIAL USE PERMIT APPLICATION P.D. JACKSON/DONNA MASON -PET CREMATORIUM A community meeting was held in the 4th floor meeting room on August 16, 2000 at 7:30 p.m. Attendees included Ms. Jackson and Mason, 5 staff members from the Department of Environmental Quality and 17 citizens. Areas of concern expressed by the citizens included an increase in traffic, the regulating process, odor and pollution, a hidden agenda to put in a pet cemetery and after delivery and storage of carcasses. The applicant explained that she would be the only person transporting animals to the site, and would work out a schedule for pick-ups at the various sites. She stressed that there was no intention to have a pet cemetery. The applicant presented information regarding the types of emissions and air quality. The proposed cremation machine is atwo-burner type operating on propane with an optimal operation temperature of somewhere around 1300 to 1500 degrees. It has a number of built-in safeties designed to prevent the improper disposal of animals. DEQ staff discussed the monitoring and complaint response process. They further explained that if operated properly, the only by-product of these machines should be water vapor and C02. Heat waves from the machine should be visible from the stack of the machine, but smoke should not. Citizens also raised concerns about air quality and the stagnant area in that valley. There was also a question about hours of operation. If the crematorium were approved, the citizens wanted assurances that the machine would not be going at all hours of the day and night. Questions were raised about the quality of the machine, the qualifications of the applicant to operate it properly and service contracts with the company that makes the machine. There was mention that many of the other such operations in the Roanoke Valley and in Franklin County were in industrially zoned areas. Finally, there were concerns about a disruption of the neighborhood and how the use may affect property values and the homeowners' ability to sell their homes. At the conclusion of the meeting, there was not a consensus between the applicant and adjacent property owners. ~'-/ PETITIONER: ROANOKE COUNTY PLANNING COMMISSION CASE NUMBER: 15-7/2000 Continued to August 22, 2000 at the request of petitioner Planning Commission Hearing Date: July 5, 2000 Board of Supervisors Hearing Date: July 25, 2000 A. REQUEST Petition of P.D. Jackson/Donna Mason to obtain a Special Use Permit for a pet crematorium, located in the 8800 block of Starlight Lane, Cave Spring Magisterial District. B. CITIZEN COMMENTS Martin McGee, Tommie Hall, Rose Peters, John Griesenbeck, Grover Sink expressed the following concerns: air pollution (animal pollution); lower property values; storage of dead animals; odors; road safety; contamination of well water; noise from the kennel; Starlight Lane is a narrow two lane road; negative effect on health and safety issues with entrance. John Echternach had questions about regulations and permitting process by DEQ and concerns about filing a complaint. Mike Kalafut has his home for sale and wanted to know if property owner is going to reimburse him for decline in property values. Michael Weidman presented a petition containing over 100 signatures of opposed residents. C. SUMMARY OF COMMISSION DISCUSSION Mr. Witt said his biggest concern is air quality/odor and asked what input has been obtained. Mr. Murphy responded that application must be made to DEQ once county zoning approval is granted. In response to questions from the Commission, the applicant commented as follows: the pet crematorium is similar to a human one; the ashes of the pet will be returned to the client or vet; we will not dispose of any ashes ourselves; the capacity for the unit being proposed is 75 lbs.; no burials of animals will take place on the property; she plans to visit other facilities that have installed the unit. Mr. Thomason asked where the building will be situated on the property (so close to residential homes) and why. Ms. Jackson replied that due to the lay of the land, this is the most level spot. D. CONDITIONS 1) This business and/or facility shall only serve as a pet crematorium for animals. The burial of animals or the operation of a mausoleum on this property shall be prohibited. 2)The Special Use Permit shall be valid for the development of the site and the operation of the pet crematorium with the approval of all required permits by the Department of Environmental Quality. 3) The building shall be constructed in substantial conformance to the building plan identified as Plan 9937 as shown in the April 2000 Best Selling Home Plans publication. 4) The site shall be developed in substantial conformity to the Aspen Grove Pet Mortuary plan prepared by Lumsden Assoc., dated May 19, 2000. 5) Deliveries and pick up of animals will be made by crematorium management and staff only. 6) No storage of animals outside of building. ~/ 2 E. COMMISSION ACTION(S) Mr. Witt commented that his concerns deal with odors and the monitoring efficiency of the equipment. He moved to deny the petition with staff recommended conditions and two additional conditions: deliveries and pick up of animals will be made by crematorium management and staff only; and no storage of animals outside of building. AYES: Witt, Thomason NAYS: Robinson ABSENT: Hooker, Ross F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other Ter Harrington, Secrets Roanoke County Planning Commission -~ / sTA~~ REPORT PE'I'1'I'19DNER: CASE, NUMBER: P. D. Jackson & Donna Mason 15 -7/00 DA'Z'E: PART 1 A. EYECUTItiE SUMIYI~-~12Y July 5, 2000 John Murphy This is a petition requesting a Special Use Permit for a pet crematorium (cemetery use type) on a 27.48 acre, AG-3 zoned parcel, in the 8800 block of Starlight Lane in the Ciearbrook Community Planning Area and Cave Spring Nlagisteriai District. B. DESCRIPTION This is a request for a Special Use Permit for the construction and operation of a pet crematorium on a 27.48 acre parcel, zoned AG-3, in the 8800 block of Starlight Lane. The site is designated as Village Center in the 1998 Roanoke County Community Plan and is located in the Clearbrook Community Planning Area and Cave Spring Magisterial District. C. APPLICABLE REGULATIONS The Roanoke County Zoning Ordinance provides the following definition of the Cemetery use type: Land used or dedicated to the burial of the dead, including columbariums, crematoriums, mausoleums, necessary sales and maintenance facilities. Mortuaries shall be included when operated within the boundary of such cemetery. The subject property is zoned AG-3, and a cemetery is a use allowed with the approval of a Special Use Permit. The Use and Design Guidelines for a cemetery in section 30-83-1 of the Roanoke County Zoning Ordinance are: The minimum parcel size is ten (10) acres. No interment shall occur within twenty-five (25) feet of the property line. The subject property currently houses the Aspen Grove Bed and Breakfast for Dogs, a commercial dog kennel as defined by the zoning ordinance. The Use and Design Standards in the Roanoke County Zoning Ordinance for a Commercial Kennel prohibit crematoria or the land burial of animals in association with a commercial kennel. The Zoning Administrator has provided the opinion that the proposed facility operating under a separate business license would not cause. a conflict with this standard. Site plan review will be required by Roanoke County to insure compliance with all applicable County development standards including stormwater management. The Roanoke County Health Department will review, and require permits for any proposed well or septic systems to insure compliance with their standards. VDOT will evaluate the site for commercial entrance standards. PREPARED BY: As part of site development, building plans shall be reviewed by the Building Commissioner and Planning staff. The Department of Environmental Quality (DEQ) shall require all necessary permits to be N° approved prior to operation of the proposed facility in order to insure compliance with the Federal Clean Air Act and the Commonwealth of Virginia Regulations for the Control and Abatement of Air Pollution. PART II ~/ A. ANA~,YSIS ®~' EXISTIN+G C®NI)ITIflNS Location -The 27.48 acre site is located in the 8800 block of Starlight Lane (State Route 61 ~), immediately at the intersection with Franklin Road (State Route 220). Tonography/Vegetation -The site for the proposed facility has a gradual slope generally from southwest to northeast, or towards the intersection of Starlight Lane and Franklin Road. Currently the site of the proposed structure is a grassy field. This area of the property is lower than the adjoining Starlight Lane and Franklin Road right of ways. In addition, two creeks intersect on this property just behind the proposed facility. The property is outside of the F.E.M.A. flood study area. The property may fall within the Roanoke County 100-acre flood area. During the siteplan review process a flood study may be required. Surrounding Neighborhood -The subject property is located at the intersection of Starlight Lane and Franklin Road. The properties across Starlight Lane from the proposed site are used for residential purposes and are zoned AR, Agricultural Residential District. The neighboring properties to the west, south and across Franklin Road to the} east are all zoned AG-3, ~ Agricultural -Rural Preserve District. On the same property with the proposed pet crematorium, to the south, is the Aspen Grove Bed & Breakfast for Dogs, a commercial dog kennel. B. ANAE~'S~S flF PROPL~SED DEVELfl~;vIE.NT Site Layout/Architecture -The concept plan shows access from Starlight Lane with parking situated in front of the proposed structure. The application included a diagram showing the exterior of the building. Access/ Traffic -Access to the site is shown on the concept plan to be from Starlight Lane, a state maintained 18 foot paved road. VDOT has indicated that the estimated traffic count on this route is 180 VPD. Sufficient sight distance may not be available to establish a commercial entrance at the proposed location. An operating speed study will be performed on Starlight Lane to establish the required sight distance. No entrance has been proposed from Franklin Road. Currently a Franklin Road entrance exists for the commercial dog kennel on this property. The Roanoke Cotulty Zoning Ordinance requires a minimtun 500-foot separation between access points on an arterial or primary road. Should future access be proposed from Franklin Road, VDOT and County Planning staff would need to evaluate the proposed access for compliance with state and county regulations. The applicant has indicated that only one (1) employee will staff the business at opening. The majority of any traffic generated will be from the business vehicle picking up and delivering animals and their remains from veterinarian's offices. The applicant has indicated that there will be minimal "walk-in" traff c. The business will be occupied during daylight hours however it w711 not be consistently open to the public due to the nature of the business. ~: ~,,,: . ~~- / 1. This business and/or facility shall only serve as a pet crematorium for animals. The burial of animals or the operation of a mausole~am on this property shall be prohibited. 2. The Special Use Permit shall be valid, for the development of the site and the operation of the pet crematorium with the approval of all required permits by the Department of Environmental Quality. 3. The building shall be constructed in substantial conformance to the building plan identified as Plan 9937 as shown in the April 2000, Best Selling Home Plans publication. 4. The site shall be developed in substantial conformity to the Aspen Grove Pet Mortuary plan prepared by Lumsden Associates, dated May 19, 2000. 3 d County of Roanoke Community Development Planning & Zoning ~ 5204 Bernard Drive P O Box 29800 Roanoke, ETA 24018-0798 (540) 772-2068 FAX (540) 772-2108 For .Staff Use Only Date received: ~/~ i Received by: ~~ ~~~ ~ ~ ~ ~ ~ - ~~ Application fee: P /BZA date : r I Placards issued: BOS dace: ~ Case Number '% ` I ~'~/ ~ '~ i err annrrni~rlrc i Check type of application fi, lei (check all that apply) ~ Rezoning Special Use ~ Variance Applicants name/address w/zip Phone ~~ ~ ~ ~'~ ~ ~ °~9 PD f3a~ ~ 0502 ~ j~~~ K,~ ~~ Z~t7! ~' ,- JOS'~ Fax No. Owner's name/address w/zip Phone: ~~fl, 7'~~, 7~c~~ ~~ ~,~s 1v L ~ rYV+~a ~l ~"~,°~, `i'~tn'. ~~~~ xNo . ~~~~ ~~c>~ tc~~~~ ~~s&~~5 ,.-~tr~i.~. L ,~y~i~~ ~'3 yJ 0 vC: ~ i Property Location "~ h ~~ Nla~isterial District: ~ ~ ¢~~J~ -- ~~.~ ~~ ~ ~ ~,,~-~-~° . Community Planning area: Nlap No.: ~~ ~, ~ J N ~ _ Existing Zoning: ~r,S -~-~ Size of parcel(s): Acres: ~~~ ~~ Existing Land Use: ~ • ~~ , .,~2EZl~NI~~,~Gfi:VD SPEC7.=iL ~.-SE PERMIT .-I~FLIC.~NTS fR;'S~~ ~i Proposed Zoning: ''~~ ~ r~ Proposed Land Use: ~~~ ~:~~ 3"' ~ (f~'.v~:;~'~t ~~ ~; r~-, Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes ~ No ~ IF NO, A VARIANCE IS REQU-II2ED FIRST. ~..f Does the parcel meet the minimum criteria for the requested Use Type? Yes ~ No ~ IF NO, A VARIANCE IS REQUIIZED FIRST If rezoning request, are conditions being proffered with this request? Yes O No ~ V~-iR'Z~1.VCE' ,gPPLIC-f~VTS~ (V) ~ _ I Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: ~..! Is the application complete? Please check if enclosed. APPLICATION YVII.L NOT BE ACCEPTED IF ANY OF TL~SE ITEMS ARE NIISSING OR INCOitiIPLETE. v v v Consultation 8 1/2" x 11" concept plan Application fee Application Ivietes and bounds description Proffers, if applicable ~ ~~ Justifcation -~ Water and sewer application ~ Adioining property owners :reby certify that I am either the owner of the prope.~-ty or the owner's agent or contract purchaser and am acting with the knotivledge and consent of the owner. f ~ ~., ;~ L , (`~,.---~-+' Owner's Signature - JUSTIFY~TI(~I~i I+'~JR ' !ZO~`L~iCzO'€2 SPFCL~L.USE I?ER1~II'T' R~.t~iLSi Applicant ~ ~ ~~~~~~ ~ -~y.~~/3- ~-° /~~^Sv,~! ... to Planning Commission will study rezoning and special use permit requests to determine the need and justification for the .,Mange in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possi'ole. ', Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. ~~'~ 1~I~('a5ffl P.~T i`~7r~l~.~ 5q'~.vt7u2~ To ~~ c-s~rz~,~-~ ~~z~ /-t.~v~ ~-~'~ >~;~ f!~ ~ >~ ~ ~ ~ ~' ~- ?T ~r V ~- ~ 3 Tr C ~~ ~ 5 / fJ i~ T ~ ~{- ~ A+1, ~ j~:'kTl~h'-~ ~ f4'.~ry ©,v'~ t7~ ~,~ t.~?uST~~ iV~'T~1r`lC . .~-~Lt'~'S >u3"~ ~,~- S'~~+~7uJZ~ W t u ~ ~ ~-~'-~~ 3 t,~C~ /.~-,--~'~J ~3' s~.'~v,2~ w,~-z..~ w ~ c. L- ~u ~ ~.~'r~sT.'~-J ~/ t~~ Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. % lam' /~i~ro ~~'~~ ~' l ?~- w~ u ~ -~/ ar7'~-~~.~ ~3-,~-~ - ~'nr ~~,v C ~ ?7~- ~ ,2- ~t c. ?/~~ ~~ ! i-~/ 5 ~.~ vis~'y' ~' aim ~r~r ~'y. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. T~Z~rG %~ '~~ 5 3~~ Lvr ~ ~ ~ /Y11~/~~L ~jL~~-7 ~X 1 S~j,v~.. ~,~.~5. ~4i ~+'~PJS~fl SiT~ !5 ~~s7,+Ly~r7t.`~ /-~>~ ~~-2fl~;~ ~r~~-~ T~'~ ~a r. ~ ~ ~' ,~,a ~ S t, t~~.~ ~~ ~ ~ ~ ~ G A~~ ~ s f lib ~.. t3 iv ~+ v ~-U 1-,~/}V ~ ~} ~rcuwvs~+~ - YNOlM 'A1Nf100 3)gNYOtl ~~ ^_ i~r~.rvtt mrffi iwoua „mr' mnfnr rqu ~anfr N~lYfl1M ~ m Nv'1d Nos310vr '0 'd r v YINI081A'3HONYOH uoe muve~se ~ z S1l3NNY'1d-Sli0A31~H[15-51133NI~N3 AaaNlwl~aad ~~a'~a.~vi~ossv~;~aswn~ J.avniaobd Ld ?AOaO N3dS`! o ;~,n~n ',a ~ 1 ~ w..~..~ v ~ ~ ~~ ~ ~~ ~~ >yQ Y ~~$ ~~~~ ~ ~1{3 ~~ ~~r~~~ ~ ~ ~ ~~~ ~ ~ ,, , ,~ ~~~~ ~ ~, , ,. ~7~r~ ., ,, ` ~, I ~ ~ \' / / ~ ~ / ~ ~ p ~ ~ xya~ ~ / ~ ~~ mac' ~ \~ SS ~ ~ ~ ~ \~ ~ ~ \~ Ir \~ \~ S~ \~ \~ I i ~ `~ ~~ ~ ~ \ i ~ ~ ~ ~ ~~ y .\ ~ ~ ~ ~ $ \` ` ` ,! ~\ ~ ~ ~~ ~ ~~ / ~ / ~~ ` ~~ ~ ~ ~e~~~~ i~ ~ ~ ,~~~ \ r ~3 i ~~a~ I ~ ~ ~i ~~~~~ ~'3 , a ~~~~~~ ~ ~a I ~~ , 0~~~~~a ~ //~ , ~/ /r /,` ~ i -~ 36~0~ ~ -1 ONE-LF_VEL LIVING SPACE PERFECT FOR GUEST HOUSE OR OFFICE f~l.~.N 9937 (REFER TO PRICE LEVEL Lt) ^ Independent living is easy with this unique design. It allows for one-level of living space and another for amulti-car garage. ^ A vaulted ceiling tops the living room, and creates an open gathering space. ^ The kitchen provides full amenities and sits adjacent to the dining room, which has French doors. ^ The bedroom offers a closet (2'0" x 5'0") and a full bath (5'0" x 10'0"). ^ An 834 square-foot garage below adds plenty of space to keep cars and use as a storage area or work space for a hobbyist or handyman. ^ Plan includes a slab foundation. TOTAL LIVING AREA' 659 sq. k. BEDROOMS: 1 BATHS: 1 III l06 BEST•~EIIING `TOME PLANS • April 2000 1 - .. `" 0 BOTTOM LE`!EL Tv order blueprints yr Customiaatiox Kils, phone toily`ree 1-800526-=166%; .~.~..- ~.12 Ac x;'.9.5 r. 58 Ac. ~~ ~ ~°a •~ a~ 74.67 ~ ..151 . ~, J H- R OANOKE COUNTY DEPAI~ZT1~iENT OF C011iMUNITY DEVELOPMENT P.D. Jackson ar~d Donna L. Mason Special Ilse Permit 1 14.00-2-6 ~. ~`~~ 1.00 A.c.(D) <~Fc~~' _ 1.10 Ac.(C) 1.20 Ac.(D) ` ~ ~ ~ ~~ 0.39 Ac.(C) U ~, . ;.~ ` _ 12.39 Ac ~~o(s)~ ~ n 00(S) J G'7r~.J 1.39 A,c. .00 Ac. ~ -/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 2000 ORDINANCE GRANTING A SPECIAL USE PERMIT TO P. D. MASON and DONNA MASON FOR A PET CREMATORIUM TO BE LOCATED AT THE 8800 BLOCK OF STARLIGHT LANE (TAX MAP NO. 114.00-2-6), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, P. D. Mason and Donna Mason have filed a petition for a special use permit for a pet crematorium to be located at the 8800 block of Starlight Lane (Tax Map No. 114.00-2-6) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 5, 2000; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 27, 2000; the second reading and public hearing on this matter was continued from July 25, 2000 to August 22, 2000. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to P. D. Mason and Donna Mason for a pet crematorium to be located at the 8800 block of Starlight Lane (Tax Map No. 114.00-2-6) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: 1) This business and/or facility shall only serve as a pet crematorium for animals. The burial of animals or the operation of a mausoleum on this properly shall be prohibited. 2) The Special Use Permit shall be valid for the development of the site and the operation of the pet crematorium with the approval of all required permits by the Department of Environmental Quality. U: \W PDOCS\AG EN DA\ZONING\mason.sup.wpd 3) The building shall be constructed in substantial conformance to the building plan identified as Plan 9937 as shown in the April 2000 Best Selling Home Plans publication. 4) The site shall be developed in substantial conformity to the Aspen Grove Pet Mortuary plan prepared by Lumsden Assoc. dated May 19, 2000. 5) Deliveries and pick up of animals will be made by crematorium management and staff only. 6) No storage of animals outside of building. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\mason.sup.wpd 2 AGENDA ITEM NO.~_ APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: y~c~+ CR~/-1/~~k,~~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AHD ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD I NAME: ~ ~ IrC ~ ~ ~ r ~ ~ ~~ ~" F)oz~<J~~ ~~~; ADDRESS: ~ ~ S~"' .~-~`.~ R I ; I~-7- L~! PHONE: ~ ?~ "~ `?~S AGENDA ITEM NO. ~ ~ APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: `~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW.' • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: "..__~~ ~. ___..~~ .~ ~ ~ ~ ADDRESS: ~ ~ ~ <3-- ~. ~: v ~ ,' ~~t 1-,,~,.....~ _.~ ~~ ~ ~ ~ ~ ~ ILA{ l 1 , ~~~ PHONE: ~ ~ ~ - j Z L f AGENDA ITEM NO.~ APPEARANCE REQUEST ~; PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~ ~ ~/(~=~~'J ~'/~~~~(~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW,' • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME : ~``'" l ~A I~- ~ r~J M c C-~"~~ ADDRESS: ~~ l d S .1-a.r l r 5~~ 1--~ PHONE: ~ ~ ~ ~ Z~j g ) //1 l~~ 'f ~ \ ~ '~ ~ ~ ~ ~nLL/ ? ``. ,~' C~ /~'~` is ~ L,, 2 1 V.~ AGENDA ITEM NO~ APPEARANCE REQUEST ~UBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~~'~ ` ~~Gl ~n i ~ ~~-~ .~'~ c, ~v~~ ~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW- • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ ~ ~~ ~ --~' ADDRESS: ~c~ ~ ~ ~~~~-~~ /~~.~~ c'~ PHONE: ~~~G' ' ~ ~~~ ~ ~~ ?--~' AGENDA ITEM NO. ~" APPEARANCE REQUEST / PUBLIC NEARING -ORDINANCE -CITIZEN COMMENTS SUBJECT: ~S?~"~ ~~~^-~~ ~-~'~'~'~ would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD- /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW-- • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: L--I Z Cr~l~~0 ~ ` .~-~~/~~'1 ADDRESS: ~~ 3`Z C~-K~D~ ~ ~ (/(V~- I:~ ~`~~ l~-~ r PHONE: ~7~ " `~ ~~`t AGENDA ITEM NO.~_ APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: P~ ~ ~~~ ~~~ %~~2i~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: G~6 ~/L ~ ~S~ l~ l~ ADDRESS: ~'~ u3 ~.5~/-~~~1~/f~ .L~~v~ AGENDA ITEM NO. APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: P.~ , L~cic k~~ ~ e nn~ s c~~ -(~2r~-~~-~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: C I ADDRESS: ~~ -3~ ~~~r'`~ ~h~ ~,1~ PHONE: '/ ~ ~ _ ~ ~d ~--~ AGENDA ITEM NO._~ APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITItEN COMMENTS SUBJECT: -P ~ ~ ~,a n .ks~~. ~ ~~,~,~~ ~/I~s~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW.- • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ m -~`- ~~~ ~~ ~ ADDRESS: ~'~ 3 3 cJ ~~:,'~ li ~ ~ /~ PHONE: ~f7~1' ~~d Z R_~ EQUIPMENT& ENGINEERING CO. 436 W. LANDSTREET ROAD • ORLANDO, FLA. 32859 • (407) 851-0993 r Dr. P.D. Jackson Canine Behavioral Services PO Box 20502 Roanoke, VA 24018-0051 Dear Dr. Jackson: I have enclosed some information in an attempt to help you prepare for the upcoming meeting with the local zoning commission who may have concerns about the installation of the pet crematory. I have enclosed two Air Emissions Source Test Report summaries which show compliance with the environmental requirements in the State of Virginia. These ' ~ , ~.~fQ,r~,ln the; sta~es of Florida and New York, t o of the most environmentally stringent;s~a#es; ~ Qwever ~~ results are accepted by the State ~' of Virginia. Please note that each.summary has,'a,Visible Emissions~Obs~ryati~n.,~orm (VE test) which indicates the amount of opacity (smoke) that is observed exiting the exhaust stack. You will see that the forms are filled with zeros which means that no opacity.(smoke) was visible., Another point that will be important for your neighbors is that ~cx~aaust: stalk on the crematory is "low rofile" and onl rises to about; 4g~i fge~;~bpve tl~e oor that the crematory is set on. So {dot o~y will the P Y a .. ~ crematory produce rio smoke or odox, it; will also begiuSiue.due tp the low profile stackl}et. I have also enclosed a.list of our customers in your state and surrounding states to show that this equipment is installed, operational and is widely accepted by communities everywhere. Finally, the mod:e,~~~CSQ~P:<pet~~ematp~y, is;,o~mp~1~'UL'ed:for~saf~ty: This means that the entire crematory has been thoroughly tested by Underwriters Laboratories for safe operation. We have been in business since 1974 and we have hundreds of systems in operation throughout the United States around the world and our equipment has never been the cause of a facility fire. I hope this information will assist you in your attempt to address the concerns of your zoning authority. When it comes to incinerators, so many people have negative connotations~~due to memories of old .tall smoke stacks billowing black smo}ce and ~ o~nsizre~.vdars. .~u~~'d~+A"a `envii'oiunental'''standards and available technology those images no. longer apply. If I can of any further assistance please do not hesitate to contact me. Re at Brims damage - " ~~ Director of 1 Syste May 11, 2000 t'etcrenuztar~zes ~• open thr~hout arec~~ ;'' Disposal ~~~~~„~, o~ pets ~ ~~~~'. ,.~ a growing',':; business ; ~,~,~ ,,, A local rendering "' l company stopped ~''' ,•,, ~~ accepting pets, leaving pounds and veterinary ~~: ~: clinics with few options. """ ' By C.S. MURPHY d~l~ THE ROANOKE T/MES iu~~( Disposing of a beloved pet's • ~ body -it's something peopl~_1,. don't like to think about. They: u, trust their veterinarian to han•' dle the task, or spend money oni t.; urns and burial plots wit~if,;.; headstones. ,,~'{; But the options for dispos,;, ing of deceased pets were re- duced this year when Valley,un Proteins, a rendering company, :'.;~ with a Roanoke County office;-:,~ • stopped accepting cats and!'~~~ dogs. ~ncl Pounds, Society for the Prevention of Cruelty to Ani~~`" mats offices and vets had to fmd"' other ways to deal with the`"~' bodies starting in April, and one' ~"~ result has been a jump in the ~~~'. •.~~,: number of crematories. ,,, ~~ This time last year, the pet's crematory closest to th~Yy Roanoke Valley was in NYanldin County. ~ u,. ~ Two more have opened since May, and two others aret~;,,., the works. „,,~•,;;.~ Valley Proteins, based iq, .,; Winchester, felt iL had been hurL;,-~! by news stories that linkedthe!~,n company's use of domesticated:-, •: animals to its business of prol.:•~+l viding ingredients to pet food'•" companies. "We thought of it as a public service, but it generated a lot of "' bad publicity for us," said J.J:" `'~ Smith, president of Valley Proteins. ~ " Still, Smith said his compa==~"`~ ny has admitted that there's a , , r, slim chance that some product~•. , rendered from domesticated`~`A animals could make their way .~~.; into pet food. ; i ;i/ Animal rendering was neveS done at the company's Poor, Mountain Road office, which opened in 1978 in Roanoke -_ County. Instead, trucks were dispatched from that locatiorrto- ~ pick up animal byproducts froml I local grocery stores and fast-~ ~, food restaurants. i ; Smith said~his company still ~ ' collects dead animals from ' dairy farms and laboratories. He ~ '~, said the animals his business Y,~ C ',T1 CJ~, ~ "~ ~''~ ., ',' '"~ (') rr ...J O `~ o ° f9 .-y ~ f1: n '~ . "J' ~ V] N `O 'y b b '71 (~~0 0 o o p ~,~ w CC~•v cc R7x~ ~-'tn `D w~ c ~~~' `~ n `~ °~ ,~, ~~ ~'v'co _^ ~ row. n°'Grn~~ x ~~n ~r.o~_~nF~' °°aa~.,aoa.~ 'c ~ ~o~aa o ~ c w w ~ ~ ~ c' as B~ ~~ a ~'. ~ ~ ~• ~ a ~n Nw ' ~~ ~ -~ ~ ~ w o -, w "" w ~ • ~ ~ 'd m ~- ~ pc~' _ ?; c'~., ~e p u, ~ o ~ o w ~' ~ n. ~` ~. c ~ `~ ~ 5a, ~ ~ o w ~'-`° ~ `< 0 5'~'i~'~ ~ ca`° `"~.~c ~' c' ~,Cw °;a¢ `"''' ~ ~pc~'v,`c a`° m G G r. G a ~ ~t ~, K" G y a ~' n ~ fyYe;. a4 ~ ~' fD OKS ,wy ~ ~ Z/] y ~ ° ~~', ~ ° 7"` ~xj `" ° ~ -n d ry w G `.~. ~ W fD (D ~' fD fD ^' O .n-. 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'~ ~' ~ O Q' r. ~ Ar O nom.. fD w• °' f7 ~ ~. ~ fD ~ ,p ~ .y ti N ant ~ n '^~ rn O n. co 7' 7 7 0 G rc ~+ G•' aq x ~ S r y ~'~.~ m ],~. ~ ~-v~, ti ~ ~c ~pr/wq~ ~p Oa4 ~w+ 7 ~ O m ~ ~ ~~'p °b'7C ron~~ ~ ~ ~'~.x~ U~~ ^~ v_, ~ J4 ~ ~ R. a4 O O, ~ ^~i a ,N.n W '~'~ cD ~ y ~ ~ CS. ~ ~ p C ~ d ~ ~ ~ ~ N ~ d ~ O~ ~ d ~ ~ a 7 ~ ' O' ~: o c a Y ~ ~ ~ o ~ a ~ ~ ~. as t7 ~ ° ~ ~ vfD, ~ ° ~ ~ cc ~. w ~ `D ~ ~ a c as R ° ~; 5. G. ~ G b~ O Q. ~' y m ~ cc w b y w tD 7' ° w b m p a4 o ~ 5' ~ ° ~ y. ~ ~ ~ ~ ~ `< ~, ~,_ o ~. a~ n ova o v, ~ ~ ~ y ~ a- 5' m w ~ ~ `~. w c~ 1 ~, ' ~ ~ o' w o 5 a 'v ~,' y ~ ~ a ~ ° ~ o w as w in ~ w `° v, ~ 'b -, ~ ~ w ~ ~ ~ °_ ~ K~ o- a4 ~ ~ c ~ o ° w, o 'd ,~ 0 7 w ac ~ ~ ~' o ~ c ~ a o b ~ ~ ~. c ~ ~ ~ w ~ ~ a o o`< c. g.a~ ~ '"'~ u, o w m'o ~. ~ ~ ° ~•°'~ c ~ n5~~ =°, ~ ° o ~, " n G x ~ x p ? O ~ ~' ~ ti n Q' vi e-. n ~-n ~ 7 ~+ y? e'+ ~ '.7 a4 w y, ~c _ ~ f D ~ a. ~ ~ o ~ ~, ~ `~ ~5 ~ ~ ~ ° G ~ ~ ~ ~o 'bv' 7' v o, cmo w a ~ ?: w ~ c°n r°c' G' o ~ ~ g ~ w C o ~ m S. ~ ~ ° w ~ g ~ ~, ~. M ~' ~. ~• c :° ~ a. 'ti ~ ~, ?; a. ~ ~ ~. ;' ~ ~ ~~ o ~ ~ " ago ~-, ..- w ° mob- ~„~ ~..~' a~_QV, ~ c O ~-c~ a d ~ 5' ~ ` c • ~ o - ~•. o p• ° ~ ~, ~ ~ ~ as w ~ ~ ~ x ~ O rc O C7 ~ ~ O ~ N r. O ,may N eG* w ~ S. ~ ~ ~ ew-. ~ ~ ~ O 'O ~ ~ a4 '~ y 3 ~' S' 7 0 `~ w ~ ~ ,~ `° ~ aca ~ as ~ ~ ~' b ~ ~ a ~ o. ~ 7' ~ ~ o ~ o m ~. o ~ ° ~ ° ~ a a -~ `~~2aca~~' ~~`°°A ~» ~~• ~.y°cr,~~a~. ~~;~A ~ cwocc'Q ~ ~c ~ o a .-, co <: 'o ~ ~ Gr ~ m as : ?~ ~ ~ ;° m ~ ~ ~- ~ .~<°. EQUIPMENT& ENGINEERING CO. P.O. Box 593243 • 436 W. LANDSTREET ROAD • ORLANDO, FL. 32859 • (407) 851-0993 Thank you for your recent inquiry and request for literature. Please find below, information relative to our company, our products and our commitment to providing ~:~>most sophisticated, reliable; efficient and cost effect;ve,pa~hological. ~re~ation/incineration,eguipmen~"avatla~b~e Cr'awford~,E ui merit and. Engineering Company, hasbe~n involved,in.the design and ma~iufacturing of pathologica :,c i"~'o'n'~"uicmeration chambers for, ~ver;thirty, years; Our focus in the early years was mainly concentrated in the areas oil human funeral and medical hospital fields. However, beginning m 1974, we devoted much of our efforts to developing and perfecting equipment for the disposal of waste which is generated by animal care and control facilities. With our extensive level of experience and a wide variety of equipment offerings, we are uniquely qualified to provide you with a solution to your current disposal problems. Also, in addition to eliminating a disposal problem, the Crawford cremation/incineration systems can create a lucrative new profit center for your facility through the offering of private cremations to your clients, colleagues and community. Utilizing expertise, design and technology from the pathological and medical waste incineration markets, Crawford has developed a complete line of equipment,~lpsxgned:specifically :for. animal cremation arid, disposa~~ Our popular "random feed" C-series models (CSOOP, C700P, C l OOOH, etc. rated at 75, 130 and 150 Ibs/hr, respectively) are well-suited to provide a combination of individual cremations and mass disposal work for small to medium sized facilities. We also manufacture a line of "batch feed" incinerators, which are designated as the CB-series (CB200, CB400, CB800, etc.). This style of incinerator is most appropriate for multiple cremations or mass disposal work. ,All of ,these ~Ctawford. Xnci~irwrafo~rsha~ir, ~beirti::field.,:tested ,to.:nnerafe; efficiently at their rated capacities. Due in part to our unique design, the average operating expense (gas and electric) of a typical Crawford C and CB-series incinerator is approximately $.OS/lb. This feature is of utmost importance with today's lean operating budgets and emphasis on energy conservation. All Crawford units come prepackaged, pre-wired and ready for hook-up to your utilities. This is accomplished in several hours and the equipment is then ready for our~~aciory engineer's final safety check,, c~l~bration. aridTstart,~up; The following is a listing of several features which are incorporated into every Crawford incineration system and are not offered in a comprehensive package by our competitors. These features, along with their resulting benefits, are what make Crawford Equipment and Engineering the recognized leader for state-of--the-art engineering and performance in pathological waste cremation/incineration chambers: ,~ ~SMOK~LES5 ~ANhi~OD01tL~S$ ??<Qb save o eration is red throu hour uni ue series of ' ,se~ondary~; cha~npe s',and;r~p~u., E~~.~. R,; l~ctxoruc?.Exhaust .Gas Scanner), which continuously mon`i~Qrs and Contro~~;clarity,., p~`,crematio~;~xh~ust gases,:: Page Two ,the Underwriters ~c ra~I , cQ,dies wr~Ia ive,,to ;safe s .such as.• ;~..opacity~~ LS.6t.td:1: dt '~. •~ fame.. ;supervision, ,: automat s and much more. sor with controls, ECONOMICAL AND EFFICIENT - Through an automatically controlled process of mixing the independent gas and air supplies and utilizing the fuel value of the waste stream, all Crawford incinerators can achieve~r+r~~ti~l'ri4~lly hYg~'cbbustion rates while consuming relatively little fuel. ~:Ai1;TOMATIC - Crawford's Timer Linked Electronic Control system, proven by years of field operation, of ers a simple push button interface which ~~erates the entire: cremation cycle ,automatically. ~ ~ ~ ~ r , ~: ,.,.,, , :, , ENVIRONMENTAL PERMITS - As a compliment to your equipment purchase, Crawford assists in obtaining all pertinent environmental permits by completing all applicable applications for submission to the appropriate agencies. CONSTRUCTION FEATURES 1. Solid hearth floor up to 13 inches thick with a 2 inch recessed area to contain all fluids 2. 4.5 to 7 inches of firebrick in the chamber's side wall construction 3. Smooth round cast arch roofs in all chambers 4. Induced draft -negatively pressure chambers 5. Refractory lined stack and draft inducer (patented) 6. Removable side, rear and front access panels 7. Easy and comfortable front-end loading with loading cart 8. Safety features - MLS smoke detectors, limit switches, door locks, etc..... 9. Modulating burners 10. All "I" beam, square tube and steel plate seal welded construction 11. High secondary chamber temperatures 1800oF-2000oF 12. Extended secondary chamber retention time in excess of 1 second 13. Gasket sealed doors We are proud that our cremation/incineration chambers feature ease of operation, minimal maintenance, fuel economy and reliable craftsmanship, however, we believe our most important assets are our commitment to quality engineering and unsurpassed customer service. At your convenience please call me for a list of satisfied owners from across the country so that you may contact them for an experienced evaluation of the Crawford quality difference. We certainly appreciate your interest in Crawford's cremation/incineration systems and very much look forward to the opportunity to be of service to you. CRAWFORD EQUIPMENT & ENGINEERING PATHOLOGICAL WASTE INCINERATION SYSTEMS MODEL C SERIES FEATURES & BENEFITS DETAIL The following features are briefly summarized to provide you with an understanding and appreciation of how our crematories are constructed and why their design, materials and craftsmanship make them the finest cremationlincineration systems available in today's market. UL Listing for Safety: Safety must be of primary concern to everyone involved in the operation and maintenance of a crematory. Each of the Crawford C500 and C 1000 series crematories have been extensively. :_ tested and approved by Underwriters Laboratories:(UL) for safety. The sole function of UL is to yry.w-s5 +i4-NR` test ~`or sae ,and thex are, the most widely recognized.aut$ort~y"on the subject. It is important to emphasize tat tie entire crematory is UL listed and not dust some of the component parts. - peace of mind for your employees - security for your property and insurer - meets building and fire codes - completely safe for indoor operation, compatible with any recognized building materials Simplicity of Operation: Simplicity through sophistication, our micro-processor design permits a simple "start stop" push button interface which automatically controls the cremation cycle and the enunciator panel allows your operator to monitor the status of the cremation process from start to finish. Our PLC based micro-processor eliminates the confusing assortment of switches, dials and buttons that many of our competitors still continue to use. - clear & understandable control panel - color coded status lamps - completely automatic timer sequenced from start-up to shut-down Installation: The C series crematories are extremely easy to install. Our crematories are completely pre-wired and pre-plumbed to accept your electrical and gas source connections quickly and easily. Every crematory is thoroughly tested in the factory for safe and efficient operation. The self-contained system is off-loaded from the delivery truck and set on a cement slab in a sheltered place. To complete the installation you simply set the insulated exhaust stack in place and connect the utilities. - low installation costs - expedited start-up period, no delays due to lengthy installations - no general contractor needed, you can coordinate the installation yourself Independent Structural Framework: We construct a independent superstructure comprised of heavy gauge square, channel and angle steel, all joints are seam-welded for strength, we then add insulating materials and other quality components to complete construction. - extremely durable superstructure for longer operational life -virtually indestructible - easily moved without danger of twisting or distortion - even weight distribution facilitates easy installation Hot Hearth with Round Monolithic Arched Underside: The floor of the primary chamber and the roof of the secondary chamber are one contiguous pour of castable refractory at least 7 1/2 inches thick at its thinnest point. - extra-long life for the hearth floor - fuel efficient direct heat transfer from secondary chamber to primary chamber - large recessed area 2 inches deep to control fluids - fluids evaporate very quickly so they can be easily and cleanly combusted - No steel separation plate that will expand and prematurely fracture the hearth - carcasses or wastes are quickly and thoroughly reduced to sterile ash Round Monolithic Arched Roof: We take the time to cast a smooth, round arch roof in both the primary and secondary chambers. - much greater structural integrity, when refractory cracks it will support itself, will not deteriorate and crumble like a flat roof will - better air and gas flow within the chambers, no "passive" zones - larger chamber volume or area Multiple Material Side-Wall Construction: The inside walls of the incineration chambers are a combination of hard brick, high-temp insulating brick, plate steel casings, insulating mineral block and thermal mineral blanket. - abrasion resistant hard firebrick provides prolonged operational life - insulating firebrick retains temperatures within the chambers, saving you money in fuel costs and providing a save work environment for your operator - plate steel adds structural strength and assists in fluid control - mineral block and blanket are an added insurance of heat retention rSealed~Cremation Chambers:.' .The r'm and secondary sham a formep with a 10 gauge .steel plate and all seazns aze .sea . we a s' o"~iat no fT"uicfis o 'L"'~"~°~ a e.' - better structural integrity - supreme insulation barrier - sr~tairis fluids and odors:inside primary,c~iamber until,completely combusted, Removable External Side Casing: We use a minimum of 12 gauge steel plate to construct the exterior side panels which are all hand fitted and threaded with machine screws to the frame of the incinerator so they can be easily removed and replaced should inspection or repair be required. - faster and easier entry to the interior spaces of the incinerator - less expensive to work on, no torches or welding equipment needed to remove or replace side panels - no unsightly weld or burn scars after routine repairs or inspections are made Manually/Hydraulicall~Actuated, Upward Movement, Shrouded, Loading Door: To access the cremation chamber we employ a one piece, guillotine style, manually or hydraulically actuated door that utilizes an u ward movement when opened and is secured to the . _ , front of the incinerator when closed . ~ ~y'l3' ' '~"~' ~~ -` t hi h temperature gasketing designed, td aid;' iri'` the; containment o ;:gases;. lea . an s vvt m the c~iamber. With the hydraulic `option, 'a simple push of a button is all that is needed to open or close this style of door. - no periodic adjustments to counter-balance weights - minimizes heat loss when opening door - maximizes safety by minimizing operator exposure - door opens at a comfortable level for inspection or stoking of waste stream ~fu~it,,,~ive~,~e~r,,rus,~„ swog~.~gi~,y,,,,bxe;~~l c r ~1*~ur';n,,,~~ tl?e ,waste loading/ Bess an automatically reintroduces ose emissions back -into the Ensuring worker and workplace safety as well as enhancing environmental lance. odor to escape from staff, facility, and View Port with Protective Slide Gate: (optional -upon request) We provide a one inch view port into the primary chamber so that your operator can inspect the status of the cremation. The glass view port is "Air-Aspirated" so that no carbon build-up will occur. In addition the glass viewing lense is protected from inadvertent damage by a steel slide gate that covers the lens when not in use. - Convenient, clean and safe method for inspecting the cremation process - Save money by eliminating the heat loss due to opening front door for inspection Integral Remains Collection Hooper: The integrated ash collection and cooling system provides the operator with a convenient and safe method for retrieval of the cremated remains from the cremation chamber. Simply rake the cremated remains to the collection area at the front of primary chamber, where the ashes will be channeled to and deposited in a removable hopper for cooling and distribution. - Allows operator to quickly & easily remove the remains and insert the next cremation - Reduces operator's exposure to radiant heat - Allows operator to process room temperature remains at their convenience Loading Door & Burner Safety Interlocks: This mechanism will automatically suspend the primary burner operation when the loading door is opened. - maximizes operator safety XS-Air Nozzle Mix Burners: We do not use inferior "packaged" burners. Our burners have a distinct advantage in that they have no moving_parts. - low maintenance because they have no moving parts that wear or bind up - positioned to fire down upon the waste for maximum flame impingement and - longer burner life -virtually never need replacement tllti' Poi t . The-aii- injection sys em is con'trucled of seam-welded steel tubing and fittings, in conjunction with a modulated and controlled central air supply source. This system will provide a substantial amount of preheated combustion air for distribution to various points throughout the incinerator. The combustion air is preheated for greater fuel efficiency and refractory stability. t'~I'l~iiSr;ihtricate, ~,> .. .dis~ribtiti4~ stem. is~d~esigned for~greater flow dynamics, allowing for variable amounts of air to be- introduce at critical.` pomis to ensure ,complete' com~Uustion and enhanced levels of fuel efficiency. - ~~ter,.cleaner;and,a more; com~lete,combustion takes place - generates ~fue1 savings as ~ gas Input is reduced, combustion air is combined with fuel content of materials being incinerated - a#es.-~#urbtalence,so g~sescan.readily mix.w~th air for rapid,combustion - offer greater ~lexihlity in caliiiratirig the air/gas mixture for optimum fuel efficiency Temperature Controlled High/Low Fire Operation: The burners in the primary and secondary chambers are regulated by a single temperature controller which automatically reduces or increases fuel inputs to maintain temperatures within apre-set range. - low cost of operation due to efficient fuel management Burner Flame Safe-Guard: Ultra-Violet (UV) light scanners positioned at each burner to confirm existence of flame at the pilot, prior to allowing maximum gas supply to flow to the burner. - safety device that prevents gas build-up in chamber should pilot ignitor fail. Refractory-Lined Draft Inducer (Patented): This device creates a draft (negative pressure) in the incinerator. By virtue of its patented refractory lining it is able to operate continuously (24 hrs. per day if necessary) at extremely high temperatures (2600° F) while maintaining re uired retention times. - saves time in that . ~ ti ~ ~'~ ;i~~i~d :~~ ,requir'ecI'~ ,for ;-the; safe.. operation df this ~..~ ,np~e~ator, day`or>nig - saves fuel in that you do not have to keep cooling machine down for safety reasons, then re-heating it again to satisfy state environmental requirements....remember no cool-down is required with our equipment - .greater loo evit for equipment life because there is less expansion and contraction going on. t~e~r~;t~~~fo~e~ate an"iii~inetalor'gtt a--~o~[tifitous basis rather than with ,~ ~,,, ~ ~~ ' ~~4 Refractory lined Stack: ' We fabricate 10 gauge steel cylinders and line them with 2 inches of 2600° F castable refractory which minimizes heat radiation from the stack. Unlike unlined stacks made with stainless steel ,g ^ncrr.- t and other materials, our . ~,tc~i~y~~lined,~~~ck~~r}~t~cfS,:your;property,by, retaining the majority of ~f'eh~at; w~thiri ,the, stack. The heat transferred from unlined exhaust stack is recognized as a potenfi~l fire hazard in susceptible facility structures. Not only are our refractory lined stacks safe they are also extremely durable and completely self supporting. Our stack is finished with several a ptlications of high temperature enamel coating. - ~ 1~$>:ed ~nd,~ppr4yed;to.safely operate day and night - accepts` temperatures as high as 2600° 1;, this is critical because of state mandated operating temperatures of 1600°F to 1800° F or greater - completely safe for indoor installation - compatible with any standard building materials (steel, wood, fiberglass, etc.) - simple connection, pre-drilled flange with all bolts provided '~~"ti~'ctty Seri"'stir.:..., This pollutiori control system automatically monitors the opacity level within the stack and ensures the absence of visible emissions. - In the case of operator error or unforeseen circumstances that may cause the crematory to produce visible emissions, this device will temporarily suspend the operation of the burner in the primary chamber, allowing the secondary chamber to complete combustion of excess gases and thus , , , ;'""Visible emissions - provides visual alarm for operator awareness Single Point Electrical Connection ~er~~ire tn~g~z~tor is..~ompletely . p~e,wired:;,fgr,, ale :,operation: All wiring from electrical components are encased in steel conduit and routed to a central junction box at the rear of the incinerator. - A single point electrical connection will reduce your installation costs by allowing the electrician to run all the power to one central distribution point, thus saving on time and materials. - Neat and Clean looking installation - no unsightly "custom" installation. Experience: Over and above the considerable physical attributes of our equipment, is the experience we have in manufacturing crematories for your industry. Crawford crematories have been servicing the municipal and industrial markets since 1974. The knowledge derived from that experience has lead to numerous innovations over the years. It is important that you select a company that has the experience and capability to help you with the ever-changing needs in your industry. Crawford Equipment and Engineering is that company. 2.0 SUMMARY AND DISCUSSION OF RESULTS The Incinerator was found to be operating within the emission compliance limits for particulate, CO, and visible emissions. Table 1 summarizes the test results. Particulate outlet emissions averaged 0.012 grains per standard cubic feet (gr/SCF) corrected to 7% oxygen (02) which is within the permitted limit of 0.08 gr/SCF. Carbon Monoxide emissions averaged 6.06 parts per million (ppm) corrected to 7% 02. The allowable limit is 100 ppm. Visible emissions averaged 0.0 percent opacity for the highest six minute period of the test (see Appendix E). Emission summary, field data sheets, laboratory data, and strip chart copies are presented in Appendices A, B, C, and D, respectively. 2 ~` ~ ~~^ - C°SG~~/ i :CN f"JFtN .~.°__°c~VA-iC~1 G= I ° .:.n- ~ iMc ~-.;,F -:,Y1~ I - r 1J rc:re°.^.rc ~ ~-L~ ~ 1`~ I - / 3 O .~ I ~ ~ e ~i j _.:.`~ _^.C...~::.~! '_:NE CESczvE=c'G N%-y1E (ERIN-, f r I ~~ ~nu.:.:ll~ :C`d .. i - i C --- ~.,LR...:. ~~" c r G ~ / ~~ .Lt~L'.~'k. ~D/' i d~ ~~~~ ~'t,(1-...•T1 d /`~`~~/i ~ I LMt C I I~ 1 3C s` \ MIN 0 I I. ~C I a' - .:cc;~_~s ~ ( I I o I o l o l ~. I ~I I o l o l a I -_ . .~,L ~ ~/ .,~ -C•`dE I SCURCE i. ^.. VUMEE= I ~, I C/ I C, I I "s I D I C I ~ i C ?PCCE=~ =7UIPMEVT ICP°_R...TING titCCE - I C I C% I G I O I ?-` I C I <= ~ C ~ _ ~' ' '~"~ ~`` ""`" ",~` ' I C I G I C i C I =6 I o I I c I ~- ::Y~ rcCL _CUIPMEVT CF=rsAT ING .ti1CCE I I I I _ ~' ~ ~ ( ~ I 5LC OH ~./-"~~ c.~-.-.-L~1 l C ~ O Q Q C C = ;.E.C.z18E =141SSiCN ?LINT I a l o l o I ~= I c I zg I c I c l G~ ~;.R- f'CL~'-rc~ S=d ~ S; C P r^Cl~r.~~=<i~~- a I C I C I U I C 1 39 I L ~ ~ C ~ r `" ~ - ~-iEiGnT aBCVE GRCUNO _=~/E? . L+EiGi-+i rtE_. T0. OBSczVER G".`.FcT ~ ~ SS ~:P ~ ~ I r :n i ~ ~ ~:.P ~ ~ I C I G ~ i/ I C ~ L-' I ~ I Q ! .. ~ C ~- CIS':.NCE = CM C9=cRVER OIR°_C~ i0N ~~sCy1 CE=cRVcR I II I I C I C I ~ I al I c~ i ~ C C ~ ~ C , , OE°CR1BE ?1~11G_iCNS ~'ic n~ l` I C I ~ I C I ~ I CL I C I C ~- ~: •~ ETvP 13 I c:J I = I C I ~' I a3 I ~ ~' I G~ c I c ' Y11°SiCN .,, ,L;R n .~ ner iF'_UME 1f°E C.: NT. la I C I L I C, I C I V I C I ~• I ~- ~~~ ~P IF'JGi T1VE~ IN°R.r ~_ 'wG,T-- R ORCF'-= : ~ PR_ ~YT: IIF 1NG i cR CRCF~_- =_JME: l !- I C7 I p I o t ~~ I a~ I Q I C '~ -~ ~, ~ I Nc ~ ..~ ` a-,ac:~E~C o~;,c.~~ C ~~° I , I I I I '~s~l I ~ ~ °'.:lN i IN P'_JME .l ~ WHI C:i OPAC: i `.' W/1S DE i ~<MINE~ G ' c c ~ ~ C , ~ r.'. ri., ~ U ~ •~~ ~ ~ c i CP ~ ~+- c-•.-L~ 17 I v I ~i I ~C I C I `l' I I C' ~ ~ I .~ CEECRIBE 3G:C:CC~CUNO !8 I v I c7 I O I C) a8 I a I I I C ~ C °_GC:<GriCUNO C;LCR ~ SX7 C:.NOITiCNS" ~V >„r~• !9 I a l t% I O I ~ I d9 I O M C ~ raaT ~`;',~. _~P ~.:.mz /, I s~T ovc.~:.~P zc I .,, I ~ l o ~ o ~ .o I a I ~ I c l WINO 5?E=0' wtND OtRE'~~ICN - S_RT -t U ~T ~ P -- / ( ~"CP /V C r ' FtT /VC Zt I C: I C I G I C I =! I D' I^ I '~ - `" I , ~ . .. S ,=.M t3l EVT ~ c_ aAP. I WE' 3UI_9 "c?AP. I RH °.'o I =C I ~ I C.' i :.~ I 'C I -`~ I ;i I ~' I .^. I C 5.~. R ~ `1' 'r ~~ ~ ~, f ~ .Y r icy I ~I I l ( I I I ~ z= ~ ~• c ~ == c e ~ SCURCE U'YC' - ~Kc":i DFcAW VCic : r^..1FczCW 2a I C' I ~ I I O I -'~ I Q I I C. I ~~,,i `` I c,I ~ I cI cI ==I C I~~I c l~ _~15icN ?rJINT ~- I I ~ I ~ I o - t; I c i ~ i e ~ s~~+ -~ ~°-I CI ~ I ~ l e 1 -s I c l c c ', WING - '_E I G I C; I C I C I =S I O I C i CJ i ~- r'i :JME 9 ST.:C:<- ~ 3C I v i i m I ^ ~ C ~ I ~~: I .~' I ~ i v i - //ZAGc' CF4C.~`,' CSC I NUME_- CF =..-.. 1VGG ~~,;,'~ .z."_NGc CF CPl1C;'! RE~•.CINGG r ~ /< =-~` i 2.0 SUMMARY AND DISCUSSION OF RESULTS The Incinerator was found to be operating in compliance for all pollutants tested. Particulate emissions averaged 0.0345 grains per standard cubic foot (gr/SCFI corrected to a flue gas oxygen content of 7~ (gr/SCF @ 7~ 02) This is well within the compliance limit of 0.08 gr/SCF ~t 7~ 02. Table 1 summarizes particulate emissions and flue gas parameters. Complete particulate results, field data sheets and laboratory data are presented in Appendices 8. C. and D. respectively. Emissions of CO averaged 26.0 parts per million (ppm) on a dry basis corrected to 7~ oxygen (ppm dry @ 7~ 021. This is also well within the compliance limit of 100 ppm at 7~ 02. Table 2 summarizes CO emissions. Monitor strip charts are presented in Appendix A. visible emissions averaged 0.0 percent for the entire test period. Our field data sheets and observer's certification are provided in Appendix G. The final component in the flue gas path is the stack and venturi combination. The venture is an integral part of the lined stack to allow the addition of dilutent air to lower the exhaust temperature to less than 700°F. Air for 1 both gas burners, the two chambers and the venturi is supplied by a forced draft fan sized to deliver approximately 1200 CFM. The time required for complete cremation depends upon the weight of the pathological remains. The average time required is one hour. which correlates to the firing rate of 75 lbs/Hr of pathological remains. After cremation. the ashed remains are removed and disposed of in accordance with state regulations. The charge rate for the test period averaged 75.3 lbs/Hr. A charging log is also provided in Appendix E. The process of cremation is controlled by an automatic timer for each burner. When the control switches are placed in the "ON" position, the pilot for each burner is ignited by a Honeywell Minipeeper (gas valves are opened). It should be noted that the overall cremation chamber system is preset to provide approximately 10-15~ excess air. The stack gases are monitored continuously by a heat Timer Corporation Electronic Exhaust Gas Scanner which turns off the cremation burner for 3.5 minutes if opacity exceeds 20~ (the cremation burner is monitored "OFF" for a minimum of 3.5 minutes and until the opacity is clear) after the cremation is complete. the burners are turned off (gas valves shut) by the timer while the blower is kept on to cool the unit. After cooling. the blower is turned off by the cimcr. allowing removal of the cremated remains. 6 l~~II vlclnt e rutcelnwt nnsUllnig . ~... ..~ ~~.~~~....•.... OBSERVATION FORM nc~dneering OBSERVATION GATE U i / START TIME 3 5~~' STOP TIME SOURCE NAME n Y ~~ ~ ~` SEC MI O 1 5 30 45 SEC MIN O I S 30 4 5 ApORESS I U O (/ U 31 I O ~ ~ Q 3 CITY ` ~~ >/ ` PHONE STATE ZIP SOUR E I 0 NUMBER 2 3 4 Q O U d ~ ~ U d 2 3 3 34 l O G ~ U O v PROCESS EQUIPMENT OPERATING MODE ~ U G 35 O Q (~ }~ 6 ~ U Q 36 Q O O CON ROL EOU PMENT OPERATI G MODE / , 7 Q (~ (~ 3~ O C7 Gc, J Gr OES RI EMISSIO POINT ~ 8 (J G ~ 38 I ~ O. ~ START C STOP ~ 9 ~ U D 39 ' EIGHT ABOVE GROUND LEVEL TO OBSERVER HEIGHT REL U ~ ~ O H START /~ STOP . START STOP ~ 10 ~ V Q .l J 40 ~ ~ ~ O DISTANC FROM OBSERVER ~ ~ DIRECTI ,,N/FROM OBSERVER /v II O d ~ 41 Q ~ ~ d STOP START~ START / V STOP OESCRIB EMISSIONS 12 ~ d U 42 U U ~ d n START STOP ~/Q ~l/i 13 ~ v t7 43 O 0 ~ d EMISSION COLOR START STOP PLUME TYPE CONT. FUGITIVE O INTER O 14 U ~ U 44 ~ G ~ . WATER DROPLETS PRESENTS IF WATER DROPLET PLUME 15 O Q Q 45 Q ~ Q v NO Cg' YES ^ ATTACHEDO DETACHED O 16 D 46 ~ + Q) POINT IN PLUME AT WHICH OPACITY WAS DETERMINED Q U START S ~ STOP , D S~c~C 17 ~ Q ~ U 47 ~ Q DESCRIB CK ROUND ~ ' ~ IB Q 48 O v Q l~ ..Q ( ,(_ START STOP BACKGROUND COL R SKY CON ITIONS 19 Q 6 49 6 ~ O START STOP WIND SPEE STOP STAR~j STOP'., WINO DIRE TION START ~rL~ TOP U 20 21 O ~ Q 0 d 'v 50 51 Q Q Q d 0 Q v STARTQ ~ AMBIENT TEMP. WET BUlB TEMP RH % 22 ~ B U 52 Q ~ '~ START b STOP 3 23 G (~ 53 ~ Q O 6 0 SOURCE LAYOUT SKETCH DRAW NORTH AR W~ 24 ~ (~ 54 Q () Q v n 25 Q ~ Q Q 55 v ~ a O ~ 26 ~ ~ ~ Q 56 Q 11 Q Q ~~ EMISSION POINT 27 ~ Q Q ~ 57 D ~ 0 ~) SUN -~} ~0 28 `Q d Q r7 58 ~ Q ~ To- PLUME 8 STACK-<` 30 U c1 O O 60 I O Q YJ ~J OBSERVER'S POSITION AVERAGE OPACITY FOR HIGHEST PERIOD j' NUMBER OF READINGS ABG - wER~ ~ ~~ 140° _ _ _ _ _ _ _ _ _ _ RANGE OF OPACITY READINGS MlNifvlUM tv1GXIMUM Q ~ ~un~ LOCATION LINE OBSERVER'S fN~AME (PR-~) ~ COMMENTS / / 08SERvER•S_S1 AT RED _...i.~. OATS S..<%n Get ~, __ I HavE RECEIVED A COPY OF THESE OPACI1~YOpScRVAT10NS SIGNATURE ORGANIZATION % ~ ~ ~ ~ Ifs •~ui '~ ~'~ ` ~' -,I,-<.t..~ I,~~- T_ ~,. ERTIFIEp BY - paTE TITLE OaTE vERIFIEO BY IpATE Crematory Business Owner/Manager Questionnaire Name of Business DEnEAGED pET CARE FIINFRAT. HnMF. R ['RFMATORY Address of Business 4 9 91 PEACHTREE ROAD CHAMBLEE, GA . 3 0 3 41 . Make/Model of Cremation Chamber CRAWFORD 500-P PET UNIT YES NO Other Does the unit emit visible smoke? Does the unit emit a detectable odor? Does the unit emit an airborne articulate? x Ls the unit enclosed b walls and ceilin ? Comments: WE ACTUALLY HAVE IN ADDITION TO ABOVE UNIT, A CRAWFORT) 1 non FOR PFTS~ AT.~ A TFF. POWER PAK~ AND ALSO A THFRM TF.C' TTNTT F.SPF.f'TAT.T.Y FnR THF. CREMATION OF HORSES . NF IFR HA1~ ANY CnMPT,ATNTS FROM NFTC;HRORS _ PETS ARE A PART nF F.VF.RYT)AY FAMTT.Y T.TFF. TN AMF.RTC'A_ THEY DF,SERVE THE BEST. CIE ii.A~~.E g,F,,FAj TN. $,riG,ItjECC S.T_.NCF 19.72 IF vnLTR PFnPT.F. THAT ARR APPT.yTNC; AR RRSPONDSTB7.E PERSONS EVERYTHING SHOULD BE OK, ESPECIALLY IF THEY LOVE PETS. WITH A KENNEL IT SOUNDS T.TKF TO MF. THAT THEY DO LOVE PETS_ A LOT MORE PEOPLE LOVE PETS Tnn_ TRSiiF THF ZONING AND PUT UNFOUNDED FEARS ASIDE. Slgna -P ~ ME BER -BOARD OF DIRECTORS INTERNATIONAL ASSOCIATION DOYLE L. SHUGART OF PET CEMETERIES AND CREMATORIES. CHAIRMAN OF THE ETHICS COMMITTEE, OFFICE, CREMATORY AND SHOWROOM 4991 PEACHTREE ROAD "Because Your Pet Is A Member Of The Family" CHAMBLEE, GA 30341 a ~ ~ Pt:t C~c~ ~ /f {~ C~D~ Alm C located in ~'~ rGt I.. "'"^ Douglas County lotattd in rN[sNUUST r,wnr Gwinnttt County 770-457-7659 DISTRICT 2. .ay July 21st. Thank you for your assistance! Doyle L. Shugart ~-------~ 24-Hour Service Crematory Business Owner/Manager Questionnaire Name of Business ~ ~"~t'I ~ ~CT ~1~-~ ~p`~~~ I Address of Business S ~ ~ ` "e- y ~ ~ ~i~ Make/Model of Cremation Chamber YES NO Other Does the unit emit visible smoke Does the unit emit a detectable odor? }~ Does the unit emit an airborne articulate? Is the unit enclosed b walls and ceilin ? ~~ Comments: Please return before Friday July 21~t. Thank you for your assistance! Crematory Business Owner/Manager Questionnaire Name of Business ~~E~:z/ ~~ Address of Business ~3~a~ Make/Model of Cremation Chamber i/~ vF~ ern n+~, ~,. Does the unit emit visible smoke? ,/ vuw• Does the unit emit a detectable odor? ~/ Does the unit emit an airborne articulate? / Ls the unit enclosed b walls and ceilin ? / Comments: Please retwrn before Friday July 21~t. Thank you for your assistance! Crematory Business Owner/Manager Questionnaire Name of Business ~ RO (:~ I~. R Q P ~ ~ M ~- -'(~~ Address of Business ~ `~~ ~ ~ - ~ ~ ~ ~~"R-~ ~~C Make/Model of Cremation Chamber ~~~l.~~D~ OCJ e.~C~OCJ YES NO Other Does the unit emit visible smoke? Does the unit emit a detectable odor? Does the unit emit an airborne articulate? Is the unit enclosed b walls and ceilin ? Comments: Signature Please return before Friday July 21~t. Thank you for your assistance! Neighboring Business/ Resident Questionnaire Name of Nei borin Cremato Business c~au~~~ ~-~ ~~" ~ g ~' aM.~( ~~, . D Address of your Business or Residence ~ 7 ~~ ~l' .~ s Distance from Cremation Chamber ~d ~~ YES NO Other Does the unit emit visible smoke? Does the unit emit a detectable odor? Does the unit emit an noticeable residue? Comments: ~~ Llifi ~W-~.~ Please return before Friday July 21St. 'T'hank you for your assistance! Crematory Business Owner/Manager Questionnaire Name of Business ~T o I~ ~,~" Address of Business r a ~~ ~~~ Make/Model of Cremation Chamber YF~ NO Other Does the unit emit visible smoke? Does the unit emit a detectable odor? Does the unit emit an airborne articulate? Is the unit enclosed b walls and ceilin ? Signature Please return before Friday July 21~t. Thank you for your assistance! Crematory Business Owner/Manager Questionnaire Name of Business / ' l Z ~ ~~~~ ~' (~v/~~"~ G~r~ ~ C Address of Business ..S• /~C°~d -''ia~ ~, Cie ~ Vl CJ; ! ! °~. /C/ ~ o~ ~O'.3 Make/Model of Cremation Chamber ~/L L~ A T/'1 n , t Does the unit emit visible smoke? ~~. ..v vu~cl Does the unit emit a detectable odor? Does the unit emit an airborne articulate? Is the unit enclosed b walls and ceilin ? r' n tv~ m nr• lY. • Signature ~_ /~~~ v~ Please return before Friday July 21st. Thank you for your assistance! Neighboring Business/ Resident Questionnaire Name of Neigrhbpriatg Crematory Business T~ Address of your Business or Residence _o?S~ ~ C~(~Q.,/~T- ._ Distance from Cremation Chambex ~ ~Q YE$ NO Qther Does the unit emit visible smoke? ~ Does the unit emit a detectable odor? Does the unit emi# any noticeable residue? t~ Comments: Signature Please return before Friday July 27.•c, 'T'hank you for youz assistance! COOS ~ses~s~p CC098bQCt9 %Vd ZZ~9T 3fl.T, nniAri,n ~~ Crematory Business Owner/Manager Questionnaire Name of BusinESS ~~~~ ~~ ~ ~ ~YQ. Address of Business o~i~`~ ~ ~.K~:Y'~ I L~~ ~ ~,~}a, Make/Model of Cremation Chamber.~~a-W ~ ~" Q~ ~G ern n+~,o,. Does the unit emit visible smoke? Does the unit emit a detectable odor? Does the unit emit an airborne arkicu~abe? / ~ Is the unit enclosed b walls and c ? ~' ~~~ ~ ~ i ~-•~ Please return before Friday July 21~t. Thank you for your assistance! ZOOf~j 1ee.z~~p 8£098b6CT8 RV3 TZ~9T an.T nn~Qr~~n ~~t~~ J~~~'~ ~~t~.c>~}~~x1 ~~~x~~ 314 1`i. Bridge Street P. O. Box 668 Bedford, Virginia 24523 James A. Creasy, Rector Tel.: 703-586-9582 February 27, 1996 To whom it may concern: I am writing in reference to Carder-Tharp Funeral Home and Blue Ridge Cremation Service of Bedford, Virginia. The funeral home has been a good neighbor to St. John's Episcopal Church since 1937, and the relationship has continued in the same congenial manner since 1984 when the Crematory was added The owner of the corporation and his employees make every effort to cooperate with us. Of technical interest, let me say that although the building housing the crematorium is less than 30 feet from St. John's sanctuary, there is never any evidence of this operation: no smoke, no odor, no noise. If it were not for the modest sign in front of the funeral home, one would have no idea that the crematory were there. Also, I can attest from firsthand experience that Mr. W.D. "Skip" Tharp is an outstanding community minded business man_ He believes that one's best interest is found in working together with one's neighbors. He generously allows our parishioners to use.the-funeral home parking lot whenever the church has an overflow crowd; his business provides night time lighting for the church property, and for many years he saw to it that snow was quickly removed from our parking lot as well as his own. He maintains a beautiful and tasteful facility which adds to the aesthetic appeal of our historic, residential neighborhood. One could not ask for a better neighbor, and your business community would do itself a great service in welcoming Mr. Tharp into it. I remain respectfully yours, U/ The Rev. James A. Creasy, Rector CITY OF BEDFORD AMAIN STREET CITY JACK A. GROSS ., ~ ~ ' ~ PHONE (540) 586-7102 CITY MANAGER FAX (540) 586-7134 P. O. DRAWER 807 215 BAST MAIN STREET BEDFORD, VIRGINIA 24523 February 23, 1996 TO WHOM IT MAY CONCERN: In 1984 the Carder-Tharp Funeral Home, which is located in the Bedford Historical District, constructed a crematorium. The funeral home is located within 35 feet of North Bridge Street, which is a main thoroughfare in our community very close to the center of our downtown business area. The funeral home is also located directly across the street from our regional library facility. It is my understanding that the facility has performed over 3000 cremations in the past 12 years and the City has not received a single complaint during this time. It is our observation that this facility has created no noticeable aesthetic intrusion within that neighborhood or, for that matter, in the community at large. Carder-Tharp Funeral Home is and has been a credit to the City of Bedford. If you have any questions, I invite you to contact me at 586-7102. Sincerely, ~- - ,'~~, Jack A. Gross City Manager JAG/df CRDRTHRP.LTR W~~, Bedford Pt.iblic nL16 Y Library System Serving Our Community Since 1900 March 1, 1996 TO WHOM IT MAY CONCERN I have been Director of t October, 1993. My office which has been located on District since 1900. The from Carder-Tharp Funeral less than 100 feet. Administration 321 North Bridge Street Bedford, VA 24523 (540) 586-8744 (540) 586-8875 FAX ae Bedford Public Library System since is in the Bedford Central Library, Bridge Street in Bedford's Historic library is located across the street Home and Crematory, at a distance of The library is open 60 hours per week over seven days, including evening hours. To my knowledge and my staff's recollection, there has never been a complaint or adverse comment about the operation of the crematory, which opened in 1984. There is no physical evidence that a crematory exists on the site; no smoke, odor, exhaust stack, excessive noise or other nuisance. During construction of the new building my staff and I regularly parked next to the crematory while it was in operation. Library staff and patrons are totally unaware of its presence. On July 30, 1995 we opened the new Bedford Central Library, a $2.4 million renovation and major expansion of the existing 1942 library building, located at 321 North Bridge Street. The building project was accomplished with a great deal of community support, reflected in a capital campaign which raised in excess of $600,000. In addition to $1.89 million in City of Bedford bonds, the project, also received a federal Library Services and Construction Act Title II grant of $178,000. This grant mandated compliance with stringent federal and state guidelines regarding design review and impact on surrounding properties in this historic district. At no point in the entire process was the presence and operation of the crematory a factor in the compliance procedures. The Carder-Tharp Funeral Home and Crematory is an excellent neighbor, and sets a standard of renovation, historic preservation and exterior maintenance that all of our neighbors would do well to meet. Sincerely, Thomas J. Hehman, Director Bedford Central Library Big Island library Forest Library Outreach/Bookmobile Moneta/Smith Mtn. Lake 5tewartsville Library (540) 586-8911 Phone and FAX (804) 525-1817 (540) 586-6110 Library Phone and FAX (540) 586-8875 FAX (804) 299-5604 (804) 525-9232 FAX (540) 586-7280 FAX Phone and FAX (540) 8904530 (540) 297-6474 PERMIT FORMS AND INSTRUCTIONS PURSUANT TO REGULATIONS FOR THE CONTROL AND ABATEMENT OF AIR POLLUTION ~~! . 0 ~~~ ~~~%~lV~ p gut ,~ ~ ~ COMMONWEALTH OF VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITI~~~-li1/cR~ AIR PERMITS NEW AND MODIFIED SOURCE PERMITS and STATE OPERATING PERMITS Complete the following pages: All new & modified sources & State Operating Permits: 1, 2, 3 In addition complete the following pages: For "Greenfield" sources and mayor (> 100 tons/yr) modifications: ix For boilers internal combustion engines, turbines: 4, 1 1, 14, 1 6 For surface coating operations: 5, 6, 1 1, 14, 1 5, 16 For incinerators: 7, 1 1, 12, 14, 15, 16 For asphalt plants~~: 5, 1 1, 12, 1 3, 14, 1 6 For concrete batch plants~~: 5, 12, 13, 14, 16 For guarry operations: 5, 12, 13, 14, 16 For loading racks and oil water separators: 10, 1 1, 14, 15, 16 For VOC storage tanks: 8, 9, 14, 1 5, 16 For all other sources: 5, 1 1, 14, (12, 13, & 15 if applicable), 16 NOTE: All unused pages should be marked "N/A" and returned with application, OR mark the contents/certification page (page 1) to indicate specific pages included. * * : Asource-specific Form 7 Application is available for these sources. REVISED March 15, 1996 FORM 7 CONFiDENT1AL INFORMATION Under the Virginia Freedom of Information Act (Virginia Code Chapter 21, § 2.1-3401, all information submitted by the applicant is available to anyone requesting the information unless the information is considered confidential (proprietary) In order to be exempt from disclosure under the Freedom of Information Act, the material must be accepted by the Department as confidential in nature. Confidential information must meet the following criteria: ~: 1 . Information for which the company has been taking and will continue to take measures to protect the confidentiality; 2. Information that has not been and is not presently reasonably obtainable without the company's consent by private citizens or other firms through legitimate means other than discovery based on a showing of special need in a judicial or quasi-judicial proceeding; 3. Information which is not publicly available from sources other than the company; and 4. Information the disclosure of which would cause substantial harm to the company. Confidential information includes, but is not limited to trade secrets. A "trade secret" is defined as information, including but not limited to, a formula, pattern, compilation, program, device, method, technique, or process, that: Derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use, and 2. Is the subject of efforts that are reasonable under the circumstances to maintain its secrecy. The distinction between these is that disclosure of a trade secret can give rise to a private legal action and remedy based on the value of the secret, whereas disclosure of confidential information does not. Therefore, if you wish to keep certain information confidential please indicate this information as such by marking the paoes confidential and submit the soecific~,ustification for each case based on the criteria. Please note that emissions information cannot be marked as confidential. Also, prepare a copy of the appropriate confidential pages with confidential information removed. The Department staff will review the material to determine its confidentiality and inform you in writing of the determination. If you have any questions, please contact the DEQ regional office to which the application is made. RECEIVED ~, 0 7 2060 pEQ-WCRO RE'd1S"cD March 15, 1996 v iORM 7 DEPARTMENT OF ENVIRONMENTAL QUALITY HAZARDOUS AIR POLLUTANT LIST PAGE 1 OF 2 CAS# NAME CAS# NAME 75-07-0 ACETALDEHYDE ----------- CHROMIUM COMPOUNDS 60-35-5 ACE7AMIDE ----------- COBALT COMPOUNDS 75-OS-8 ACETONITRILE ----------- COKE OVEN EMISSIONS 98-86-2 ACETOPHENONE 1319-77-3 CRESOLS/CRESYLIC ACID 53-96-3 2-ACETYLAMINOFLUORENE 95-48-7 0-CRESOL 107-02-8 ACROLEIN 108-39-4 M-CRESOI 79-06-1 ACRYLAMIDE 106-44-5 P-CRESOL 79-10-7 ACRYLIC ACID 98-82-8 CUMENE 107-13-1 ACRYLONITRILE ----------- CYANIDE COMPOUNOSZ 107-OS-1 ALLYL CHLORIDE 94-75-7 2,4-D, (Dichlorophenoxyacetic Acid) 92-67-1 4-AMINODIPHENYL (including salts and esters) 62-53-3 ANILINE & HOMOLOGUES 117-81-7 D[-SEC-OCTYL PHTHALATE/BIS(2- 90040 o-ANISIDINE ETHYLHEXYL)PHTHALATE ANTIMONY COMPOUNDS 334-88-3 DiAZOMETHANE ---- -- ARSENIC COMPOUNDS 132-64-9 DIBEN20FURANS 71-43-2 BENZENE (including benzene from gasoline) 96-12-8 1,2-DIBROMO-3-CHLOROPROPANE 92-87-5 BEN2IDINE 84-74-2 DIBUTYL PHTHALATE ~ 98-07-7 BENZOTRICHLORIDE 106-46-7 1,P-DICHLOROBENZENE ~ 100-44-7 BENZYL CHLORIDE 91-94-1 3,3'-pICHLOROBENZlDENE •-•-------- BERYLLIUM COMPOUNDS 75-34-3 1, 1-DICHLOROETHANE/ETHYLIDENE DICHLORIDE 92-52-4 BIPHENYL 107-06-2 1,2-DICHLOROETHANE/ETHYLENE DICHLORIDE 72-55-9 2,2-BtS(P-CHLORPHENYL)-1,1-D[CHLORO- 111-44-4 DICHLOROETHYL ETHER/ ETHYLENE/DDE B(S(2-CHLOROETHYL)ETHER) 75-25-2 BROMOFORM 542-75-6 1,3-DICHLOROPROPENE 106-99-0 1,3-BUTADIENE 62-73-7 DICNLORVOS ----------- CADMIUM COMPOUNDS 111-42-2 DIETHANOLAMINE 156-62-7 CALCIUM CYANAMIDE 64-67-5 DIETHYL SULFATE 105-60-2 CAPROLACTAM 119-90-4 3,3-DIMETHOXYBENZIDINE 133-06-2 CAPTAN 60-11-7 DIMETHYL AMINOA208ENZENE/ 63-25-2 CARBARYL 4-DIMETHYLAMINOAZOBENZENE 75-15-0 CARBON DISULFIDE 79-44-7 DIMETHYL CARBAMOYL CHLORIDE 56-23-5 CARBON TETRACHLORIDE 77-78-1 DIMETHYL SULFATE 463-58-1 CARBONYL SULFIDE 121-69-7 DIMETHYLANILINE 120-80-9 CATECHOL 119-93-7 3,3-DIMETNYLBENZIDINE 79-11-8 CHLOROACETIC ACID 68-12-2 D[METHYLFORMAMIDE/N,N-DIMETHYLFORMAMIDE 133-90-4 CHLORAMBEN 57-14-7 1,1-DIMETHYLHYDRAZINE 57-74-9 CHLORDANE 131-11-3 DIMETHYLPHTHALATE 7782-50-5 CHLORINE 534-52-1 4,6-DIN1TR0-0-CRESOL (including Salts) 126-99-8 2-CHLORO-I,3-BUTAD[ENE/BETA-CHLOROPRENE 51-28-5 2,4-OINITROPHENOL 532-27-4 Z'CNLDRDACETDPHENONE 121-14-2 2,4-DINITROTOLUENE 108-90-7 CHLOROBENZENE 123-91-1 1,4-DIOXANE/1,4-DIETHYLENEOXIDE 510-15-6 CHLOROBENZILATE 122-66-7 1,2-DIPHENYLHYDRAZINE 67-66-3 CHLOROFORM 106-89-8 EPICHLORONYDRIN I 107-30-2 CHLOROMETHYL METHYL ETHER/CMME 106-88-7 1,2-EPOXYBUTANE 542-88-1 BLS-<CHLOROMETHYL) ETHER 140-88-5 ETHYL ACRYLATE 100-41-4 ETHYL BENZENE 51-79-6 ETHYL CARBAMATE/URETHANE ~ i 75-00-3 ETHYL CHLORIDE/CHLOROETHANE The following pollutants and pollutant source categories are listed as HAPs under section 112(6) but are not on the Commonwealth of Virginia's Priority Pollutant list: 1. Asbestos NESHAP;~40 CFR 61 Subpart M (for asbestos removal, demolition and installation contact Virgi nia Department of Labor - 804/786-8009). 2. Fine Mineral Fibers. 3. Radionuclides (including radon). RECEIVED ~~~ p 7 2000 DEQ-WCRO RE`/15E~ March 15, 1996 vii FORM 7 VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY - AIR PERMITS LOCAL GOVERNING BODY CERTIFICATION FORM Applicant: l7o~~vr.~ ~• /Y1A5oN ~' ~• D. T~So/~/ Registration Number: Applicant's mailing address: Contact ~ ~ ' Q' ~~~D'`V o ao P ~ oSa2 person: . ,r , . ~o~NOKE~ (~~ ZYO/8 Telephone: Syd 7ZS 2000 Facility location (also attach map): ST,~G/6-~T G./~'~F AND ~~~i~C~.v l~~ Fac ility type, and list of activities to be conducted: Pal ~KP»1g7o/z'1 Op r~ZO~/OF C/tfm~'TioN ~'~'0 G/uFF' COV~v5NUN6- Tp PFT D wNHtS ~0 P~ ~ F ~- m ~+9NS o ~ 5~-,v~ T-~1L % /, y.~fl P/~ FFSS i aN~ ~ ,O / 5 ~o s s~-~ ~2 VF7h-u.~~a'2Y /~o5i~7~[.S The applicant is in the process of completing an appltcatton for an air pollution con>:roi pernn~ ,ivm u~c Virginia Department of Environmental Duality. In accordance with § 10.1-1321.1. Title 10.1, Code of Virginia (1950), as amended, before such a permit application can be considered complete, the applicant must obtain a certification from the governing body of the county, city or town in which the facility is to be located that the location and operation of the facility are consistent with all applicable ordinances adopted pursuant to Chapter 22 (§§ 15.2-2200 et sea.) of Title 15.2. The undersigned requests that an authorized representative of the local governing body sign tho rortifir~tinn hninu Applicant's Date: signature: /~-~_-- s Z y ~~ The undersigned certifies to the consistency of the proposed location and operation of the facility described above with all applicable local ordinances adopted pursuant to Chapier 22 (§§ 15.2-2200 et se of Title 15.2. of the Code of Virginia (1950) as amended, as follows: ^ The facility is fully consistent. ^ The facility is inconsistent see attached information. Signature of Date: authorized local representative: Type or i Title: RrCEIVED fl pr nt name: County, city JUl 0 7 2060 or Lown:, UL1,nt-YY V11V [RETURN SIGNED CERTIFICATION TO APPLICANT AND A COPY TO THE DEQ REGIONAL OFFICE] 2~V!ScD March 15, 1996 ix FORM 7 COMMONWEALTH OF VIRGINIA Department of Environmental duality >. • v ~~4wt RECEIVED J U C 0 7 2007 DEQ-1NCR0 AIR PERMIT APPLICATION General information CHECK ALL FORMS THAT APPLY AND LIST ALL ATTACHED DOCUMENTS. MAP ANO LOCALITIES LIST lintormationl, Pages iii-iv CONFIDENTIAL INFORMATION, Page v FORMULA•BASED HAZARDOUS AIR POLLUTANT INFORMATION, Pape vi HAZARDOUS AIR POLLUTANT LIST linformationl, Pages vii-viii _ REQUEST FOR LOCAL GOVERNMENT CERTIFICATION FORM, Page ix CONTENTS ANO DOCUMENT CERTIFICATION, Page t GENERAL INFORMATION. Page 2 GENERAL INFORMATION lcononuedl, Paga 3 _ FUEL-BURNING EQUIPMENT, Page 4 PROCESSING. Page 5 INKS. COATINGS. STAINS, ANO ADHESIVES. Page 6 INCINERATORS, Page 7 VOLATILE ORGANIC COMPOUND/PETROLEUM STORAGE TANKS, Page 8 _ VOLATILE ORGANIC COMPOUND/PETROLEUM STORAGE TANKS CONTINUED, Page 9 LOADING RACKS AND OIL•WATER SEPARATORS. Page 70 STACK PARAMETERS ANO FUEL DATA, Pape 11 _/ AIR POLLUTION CONTROL ANO MONITORING EQUIPMENT, PAGE t 2 _ AIR POLLUTION CONTROL/SUPPLEMENTAL INFORMATION. PAGE 13 ITERIA POLLUTANT EMISSIONS, Page to ~XIC OR HAP OR OTHER EMISSIONS. Page t 5 /6PEAATING PERIODS, Page 16 LI//ST ATTACHED DOCUMENTS /MAP ~AC1LffY SfrE PLAN _ PROCESS FLOW DIAGRA~M/SCHEMATIC _ MSDS SHEETS _ ESTIMATED EMISSIONS CALCULATIONS .~ STACK TESTS AIR MODEL DATA _ LOCAL GOVERNING BODY CERTIFICATION FORM Note added form sheets above; also indicate the number of copies of each form in blank provided. DOCUMENT CERTIFICATION FORM {see other side for instructions) l certify under pena/ty of law that this document and all attachments [as noted above) were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering and evaluating the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. lam aware that there are significant penalties for submitting fa/se information, including the possibility of fine and imprisonment for knowing violations. SIGNATURE: DATE: S/ 2`//Z°o0 ~~ NAME: ~ Dr ~~~SaN TITLE: (~W,vhC REGISTRATION COMPANY: ~r~SPF,v ~n47~4ENS ~~ (P/1o~oSf~) NUMBER: References: Virginia Regulations, 9 VAC 5-80-10.D.4. See reverse of this form for instructions. i~ECEIVED ,1UL 0 7 2060 2E'•11SED March 15, 1996 ~ DEQ W C R 0 FCRM 7 COMMONWEALTH OF VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY A;R PERM/T APPL/CATION GENERAL INFORMATION PERSON COMPLETING FORM DATE REGISTRATION NUMBER p, ~' o s 2 RECEIVED REASON(S) FOR SUBMISSION: I~/ I OPERATING PERMIT iU~ O 7 20~Q ^ RENEWAL OF OPERATING PERMIT (CURRENT PERMIT EXPIRATION DATE: - CRO ^ MODIFICATION ^ NEW SODRCS THIS PERMIT IS APPLIED FOR PURSUANT TO THE FOLLOWING PROVISION(S) OF THE VIRGINIA REGULATIONS OR FEDERAL REGULATIONS (IF ICITOWN): ^ EXEMPTION _ 9 VAC 5-80-10 (NEW AND MOD. SOURCES) _ 9 VAC 5-80-1700 (PSD, MAJOR SOIIRCES) 9 VAC 5-80-2000 (NON-ATTAINMENT MAJOR SOURCES) _ ^ REGISTRATION UPDATE _ 9 VAC 5-80-800 (STATE OPERATING PERMITS) ^ OWNERSHIP OR NAME CHANGE - EFFECTIVE DATE: (COMPLETE PAGES 1 AND 2 ONLY) ^ OTHER (SPECIFY) COMPANY AND DIVISION NAME: K MAILING ADDRESS: P. D, Sox 20502- f'~oa~wr~ V'A- 2yo/8-ooS( TELEPHONE NUMBER: NUMBER OF EMPLOYEES AT SITE: PROPERTY AREA AT SITE: 5yo. X25. ~o / EXACT SOURCE LOCATION -INCLUDE NAME OF CITY (COUNTY) AND FULL STREET ADDRESS OR DIRECTIONS: ~N RoA~KF ~v~?y a-r 3Ts~,c~~c~T ~..~~,. ~ F~~ru.v 12aaD /.~4o,c 6 M; ~ S oN 220 ~o ~"' 22o~5i/ 9 /n~Tf72.SF~7io N g-7 ~ N<r c.f wo o p ~'1q-c..~ PERSON TO CONTACT ON AIR POLLUTION MATTERS -NAME AND TITLE: PHONE NUMBER: ( S /0. 7 Z~S, Zo ao ~, D ~ ~j~.~ ,~,SO~ _ ~ wN KL ~~' `rf- FAX NUMBER, IF AVAILABLE: FOR OFFICIAL USE ONLY COUNTY CODE: PLANT ID NUMBER: UTM NUMBERS: REVISED March 15, 1996 2 FORM 7 COMMONWEALTH OF VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY A/R PERM/T APPL/CATION GENERAL /NFORMAT/ON (continued) COMPANY NAME DATE REGISTRATION NUMBER ZY ?-mOp IS THE FACILITY TO BE PERMITTED AS A PORTABLE PLANT? YES _ NO f1FSf'RIRF Ti-IF PRf1f11 Ir`TC AAA~II IFAr'TI IRFrI ANr1/C1R SFRVIC'FS PFRF(1RMFf1 AT THIS FAC11 ITY' G~r+'t,~'livN ~0 GR-tff couNSfuNG S~~C~S Fi,C ~~Ts~Dw~rFizS . LIST THE STANDARD INDUSTRIAL CLASSIFICATION (SIC) CODE(S) FOR THE FACILITY: PRIMARY SIC PLEASE LIST ALL THE FACILITIES IN VIRGINIA UNDER COMMON OWNERSHIP OR CONTROL BY THE OWNER OF THIS FACILITY; MILESTONES. This section is to be completed if the permit application includes a new emissions unit or modification to existing operations. MILESTONES* STARTING DATE ESTIMATED COMPLETION DATE New equipment installation ~~~~//~~1N7 I/1~n/r/ ~OUN~y ,q~/~/LoV~4~. Modification of existing process or equipment Start-up dates * For new or modified installations to be constructed in phased schedule, give construction/installation starting and completion date for each phase. RECEIVED ~u~ fl 7 2000 2EVISED March 15, 1996 3 pEQ-WCR,O FORM 7 O `"' Q 2 w Z U z E- a w U X W w Z C7 Z W Z O , V~j U ~ w CD In OZ U ~_ } Y 2 Q ~ Z w O Z H ~ Q Z ~ w (n J ~w Z w Q ~ F" Z Q W ~ a. uj ~ W O Z W ~p Z Z 2 ~ m J w O m w s W m z Z O H Q 2 F- w C7 W W F Q D W Q z } Z Q a 0 U W 07 W W N ~ O U O ~ J U ~ w W ~ ~ 3 3 a ~dY tt a w a w 0 x a a Q a rt ~~ ~ 3 aw ~YOa Q C: O d ~~Nm m W N O m H = Q 2 } Q ~ H .-. X W Z r Q `'" Q ~ . . .. N = d F- lY Z Q O W W W a a ~ O ~ O ... O d W W OJ W W ~ LL r F- ~ }= z ~ j H U Q W O= ~ Q ~ Z = a ¢ ~ J ~ ~ U ~ ~ m X 0 0 U O O w z O h- Q F U Z Z ~ w w 3 a z O ~ ~ O ~ Y d U w ~ U W LL O ~ O ~ w w m Q } H ~ j !" U F-- Z w LL y Q W W Q3z ~ Q a _ O Q ~ _ ' .. LL a do W F Q 0 zW~ II Q ~ Z , c 0 CO ~ ~ Y •~ ~ ~ c d 3 c ~ '7 •C fO N m ~ U ~ 2 0 ~ v ~a~2 H ° ~ c E c' ~ m .D ~ L m m ciOi '` a s o~ y ~inQV7n`.ww~0 V •-NM7tt~t0 f~~ RECEIVED J U L 0 7 X000 DEQ-WCRO c 0 C U O m m .U :C C ~ m ~ ~, c ¢ n. w 'y L } Z ~ v, f- m C ~ L > Z •C ~ Z ~ ti y O m U ~tL ~~Z~ ~ ~'tn c~ ~ 'V W C E 'V ~ U C L m o o m Q] C C m C d r N U 4~ Y Y W O. 0 3 3cnQ o mcn0~ Tycn a aLZ E FLU ~ ,~ ~ ~ Q a o 0 0 _~ g o o= ~~~ O Q U ~ O= 0¢ d 0 ON ~7F-~ W W ~HQ)~~O) U fn O ~- rn CW7 Q a F- X Z z O w Z O H U a Z U W >, w ~ N m ~ U ~ W ~0 C y Q E E g o a O O O W N U U ~ c c m ~ ~ Z moo o m m ~~ a`~i > > (7 ~ ~ ii Q 3oU •. `~ rn ~ LL > ?U ~ _ Y ~ ~ ~ ~ ~ ~ ~_ __~. m m f0 m Y m 0 0 Q E 0 0 0 0 to U ~~ m aYCi O p U U U C C N ~w~~o~Nh-~~ m o o~._~ a m ~ rn _ m N O O ~ N Q ~ > > > m m ~ C __ ~ m c m - ~~aaa3.cnU0200U0 U (D `- N C`') Q to c0 I~ W ~ ~ .- O ~ _ o• U U m E 0 W d z O Q w a /O^ V Z N Q W C7 W Z 'Q V Z Q O U W U Q u_ Z H U Q W Z Q C7 Z W U O fL W m Z Z O 1- a ¢ W ¢ w 1- Q Q Z } Z Q a 0 U Q • yWy ` • • ~ ~ I a Z ~ Q W W ~ W • LL Q W LL • FW- W Q W U ~ ~ a W w a I iX ~ ~ Q Q ~I } ~~~'¢ ~ ~ U = ` Q¢a I ~ U Z Z Q Z w ~3i , ¢o~ Z = - Y ~ i Uu .LL _ LL ~ W W Z m a ~ ~ ~.., Z w Z ~ N W W 3 d O W ~ ~ ~ d Q X 0 0 U O O W W ¢ ao Z W W Z ¢ ~ ~ ~ Q F- ~ H U Z ¢tL0 a ~ f' Z U OQ ¢ ~ ¢ ~ W N cn O Z w > O U O U O °C ¢ a a ~- Z w O ~¢z r r U U c0 .~. 10 N .N. O U t 7 O~ ~ L O a ~ T U '~ O ~ N A L ._~ ~RtCEIVED ~ N N N d ~ ~u~ 0 7 2000 c m ~EQ-WCRO ~ E N y ~ a .~ ~ ~ m ~ E a `° a~ ~j X a ~ m o ~ c m o a~ n o :°. N N N N ~p ~ O O U j E c a o c ~ m ~ N U d d :~ N "" ~ lL ~ O ~p ~ E ;; ~ U C LL O. ._ X C ~ W 3 °' E a~ ~ ~ E v L •X N CC~ ~ ~ L d ~ ~ d N 7 ~ U ~ ~ R U c ~ 'a co c c m ~ ~ E m c m w ~ N U O- 7 U •% ~ N ~ N y Q N N ~ Q U ~ O G y ~ ~ o> E y ~ ~ m c - ~ U d U O N ~ ~ O E N F- °' ~ c U N N ~ w y O N d ,~ ~ o E n a 3 0 N L ~ E ~ `o ~ a~ O) ~"' ~ (n O a D '~ ~ .N. o ~ c .p d d 1' U ~ a ~ - U U EO c U C ~ UJ .~ f O u. P P u E 0 T ~r c 2I Z =~ CI l~ ~~ I I -_! C it '~ i v Z ~"~ Z ~~ } O' z v C f L z J RECEIVED JUl. 0 7 ':2000 a ~~Q-1~11~C• •0 C ~ U d A _ ~ i ~ - U U c y ! ~, lu v E u A o a s o I' O O~ p 7~ C~ r c U U - ,n - _ > > r - U U W = V7 t' C ° ~ m a ~_ Q -_ ° `_ > N _ L ._~ ~ .^. _ H P1 Q :l V' Q r (.: a a 0 p -_ i o ~ ~ a r U - _ i C C rn L y ~ ~ A ~ N U - o ~ ~_ _ ? p ~ ~ _ _ _ _ N N ~ Ci ._ _ ° .y ~ ~ > u ~ p i ~ U C ~ d N ~ ~ < sc c~ c~ = = O v U ,~ ." V _ - ~_ _ _ e _ - _ - ~ ,~ a = ~ a . o o v - ~ ~ ~ F ~ - - W ~ t.7 U y _ -_ C > _-~ Y J~Z' A 0 U 1 n ~ ~, - ~ l: ~ ~ 1-I O N yl c J> n cl_3 ~ ~' __= -= U C - = ~ - `I~~a_~~-r~G. ::I < T '.: a E 1 W U_ W O J F. Z O U z ~_ w ~_ Q Z Q F-- z N O H Q w Z_ U z w H >Q ~_ J O N 0 Z Q _0 d J W m Z Z 0 a ~_ N C7 W CL 8 T \~ vl w H Q 0 a Z } Z Q a O U 5 3 V W N O } ~ _ m O U Q W O W N w h Z O Q W ~ ~ w U W ~ ~"' A ~ N ( W o ~~ a a 8 UQ,_ ~ e v7 ~ ~ W -~ O a ~ w o a Z ~ ~ OC a ~ ~ 2 O ~ w O c QF-CL y o a ~ U = ~ w a Zam O U V ~ g m ~ a o 9~ O ~ ~ } _ U m p y a0~ ~ (~~ X W F,. ~ ~ ~ 2 ~ O U ~ Z ¢ 2 X Q - ~ ~ ~ ~ m ~ pH~ Z~(wU2 a ~f\ zg¢ m B J U (~ H a d O Q r ~ ~ 3~-° Z w m U U}» M Z -- o v X 0 0 U O D W W W Z ~ W w ~ O = F-OwO- - v Q Q ~ ~ ~ H ° ~o~a~ N ZZ~ c z Q z Z ~ ~ ~ ~ v ~ LL O ~ ~ Z ~~` vl 0 RECEIVED JUl 0 7 2000 DEQ-W CRO T U d T O. a ,~ ~ c~ ` m C ~ N ~ Q U c . rn ~ ~ m w ~ a_ ~' U ~CC Q d N C C 7 O C v a.=~Q U e-NC~~ W a r F- O a W Z U Z U m O U a~ 7 W a~ .? d Vf d ~ ~~~ ~ E m'v c ~ ? ~ U a Y 7 0 U d~ >m ~ O C y _ O N O C 7 ~ ~ U ~ ~ ~ r- N ( ) V ~ ~ ~O a L m E 0 r Z Q 1-' W C7 Q O t- Cn ~_ ~_ cJ G W J O H W a_ 0 Z a O U U_ z Q Q W J_ F'- Q J 0 x w m Z Z 0 Q ~_ y C7 W Q W F- Q p W Q Z } 2 Q a U ~ W Q = N ~VpC7 0 Q°-ZO ~ Q ~ V W H Z U o a F Q U Y ~ ZQ ~~ W W w~w .~ X Q>OF- Q N ~ y ~ F _ ~ Z a, ~ ? 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F- N J_ ~" U Q Q O cLL G c~ Q G Q X ~ Q Q ~ ~ cn \ O S RECEivtD J U l 0 i 2GG~ DEQ-WCRO 0 U P U 0 N J r ~-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 2000 ORDINANCE 082200-5 GRANTING A SPECIAL USE PERMIT TO CLAYTON HOMES TO OPERATE A MANUFACTURED HOME SALES LOT TO BE LOCATED AT 2810 PETERS CREEK ROAD (TAX MAP NO. 37.17-1-2), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Clayton Homes has filed a petition for a special use permit to operate a manufactured home sales lot to be located at 2810 Peters Creek Road (Tax Map No. 37.17-1-2) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 1, 2000; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on July 25, 2000; the second reading and public hearing on this matter was held on August 22, 2000. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Clayton Homes to operate a manufactured home sales lot to be located at 2810 Peters Creek Road (Tax Map No. 37.17-1-2) in the Catawba Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The site shall be developed in general conformity with the Clayton Homes preliminary plan prepared by Lumsden Associates, dated May 16, 2000, with the exception that manufactured homes may be stored on the existing concrete pad located at the upper portion of the site. (2) The use of flags pennants and similar signs shall be prohibited with the proposed use. (3) The off-premises sign on the property, with the wooden posts, currently advertising Saturn, shall be converted to an on-premises sign and meet all of the C-2 sign requirements for the proposed use, or the sign shall be removed from the property completely before a temporary certificate of occupancy is issued. (4) The historical integrity of the 19th Century Valley Railroad arch on the property shall be preserved. Clayton Homes shall preserve the integrity and setting of the arch as part of its site planning and construction on the site. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Church to adopt the ordinance amended by Supervisor Johnson to add Condition #4, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 ~' N0~ TAI 3. ~.2s ,k. ~ ~~~ ,~1 ~ ~ .ry 5 roo .~ 4. ti ~ ~1~ ~3 19 36.92- n. ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEYELOPML'NT Clayton Homes Spectral Use 37.17-1-2 ~~ PETITIONER: Clayton Homes CASE NUMBER: 18 - 08/2000 Planning Commission Hearing Date: August 1, 2000 Board of Supervisors Hearing Date: August 22, 2000 A. REQUEST Petition of Clayton Homes for a SUP to operate a Manufactured Home Sales Lot at 2810 Peters Creek Road in the Catawba Magisterial District B. CITIZEN COMMENTS None C. SUMMARY OF COMMISSION DISCUSSION The Commission asked the applicant about the general arrangement of the manufactured homes on the lot. The applicant stated that homes would be stored/displayed as shown on the concept plan, however, when new shipments of sold units arrive, they might be temporarily stored on other parts of the lot until they are delivered to the purchaser. Mr. Robinson said that the existing concrete pad on the upper portion of the site might be a good location to store these units. Mr. Witt asked as to whether the applicant could accept the proposed condition on prohibiting flags, pennants and similar signs. The applicant indicated they could. D. PROFFERED CONDITIONS 1. The site shall be developed in general conformity with the Clayton Homes preliminary plan prepared by Lumsden Associates, dated May 16, 2000, with the exception that manufactured homes may be stored on the existing concrete pad located at the upper portion of the site. 2. The use of flags pennants and similar signs shall be prohibited with the proposed use. 3. The off-premises sign on the property, with the wooden posts, currently advertising Saturn, shall be converted to an on-premises sign and meet all of the C-2 sign requirements for the proposed use, or the sign shall be removed from the property completely before a temporary certificate of occupancy is issued. E. COMMISSION ACTION(S) Ms. Hooker moved approval of the special use permit with the proposed conditions, as amended. AYES: Hooker, Witt, Robinson, Thomason NAYS: None Absent: Ross F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other ~\ Terrance arrin n, Secretary Roanoke County Planning Commission ~' STAFF REPORT PETITIONER: Clayton Homes CASE NUIYIBER: #18- 8/00 A. EXECUTIVE SUIVIIVIARY PREPARED BY: John Murphy DATE: August 1, 2000 PART I This is a request for a Special Use Permit to operate a Manufactured Home Sales lot at 2810 Peters Creek Road. This property is a 5.73 acre parcel, zoned C-2, and designated as Transition in the 1998 Community Plan. The subject property is located in the Hollins Community Planning Area and Catawba Magisterial District. B. DESCRIPTION This is a request by Clayton Homes for a Special Use Permit to operate a Manufactured Home Sales lot at 2810 Peters Creek Road. The property is zoned C-2 and has a Transition future land use designation in the 1998 Roanoke County Community Plan. C. APPLICABLE REGULATIONS The property is zoned C-2, General Commercial. A Manufactured Home Sales establishment requires a Special Use Permit to operate in a C-2 zoning district. The Roanoke County Zoning Ordinance defines Manufactured Home Sales as: Establishments primarily engaged in the display, retail sale, rental and minor repair of new and used manufactured homes, parts and equipment. The following Use and Design Standards shall apply: A ten-foot planting strip shall be provided adjacent to any public street right of way. Within this planting strip, one large deciduous, large evergreen or small deciduous tree shall be planted every thirty (30) linear feet. Such planting materials shall otherwise comply with the landscaping requirements contained in Section 30-92 of the zoning ordinance. The storage and/or display of manufactured homes in the planting strip required above shall be prohibited. The storage of manufactured homes on the premises, which are not suitable for occupancy shall be prohibited. Complete site plan review will be required to insure compliance with all Roanoke County development standards including stormwater management, landscaping, parking and signage requirements. Access is proposed from Peters Creek Road (Rt. 117), which is maintained by the City of Roanoke, therefore the City must review the commercial entrance. PART II A. ANALYSIS OF EXISTING CONDITIONS Location -This site is located to the west of the 2800 block of Peters Creek Road in the Hollins Community Planning Area and Catawba Magisterial District. This property was the former site of the D & M Concrete business, and later the Salem Concrete business. Most recently there was a short lived go-kart track on the northern end of the property that ceased operations several years ago. To~ography/Vegetation -The property has a perimeter of thick mature deciduous trees with the exception of the Peters Creek Road side. The site has a system of gravel driveways but is primarily overgrown with high grass and weeds. The site slopes from the west to east. Surrounding Neighborhood -This property is located in the 2800 block of Peters Creek Road. Peters Creek Road is the dividing line between the County of Roanoke and the City of Roanoke. Within the County, to the north of the subject property is a gun and sporting goods store and the property immediately adjoining to the south is currently undeveloped. Both adjoining properties to the north and south are also zoned C-2, Retail Commercial District. Across Peters Creek Road within Roanoke City, is Larry's Homes of Virginia.. To the rear or west of the property is some undeveloped property zoned R-3. On the subj ect property in the upper northwest corner is a portion of the easement for the North Lakes Regional Stormwater Facility that the City of Roanoke recently developed. This easement will not be affected by this proposed use. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The concept plan shows the larger model homes on display parallel to Peters Creek Road with the single-wide units behind those display models. The chain link fence would be removed on the front of the site and replaced with a white vinyl fence similar to that in the photographs supplied by the applicant. There is an old Victorian house on the site was inventoried in the early 1990s by the Virginia Department of Historic Resources. The house was estimated to have been built circa 1900. At the time of the survey, the structure was vacant and in fair shape but has suffered additional significant deterioration. The historic survey did not note any historical significance to the structure, just noting its type of architecture. The applicant has indicated a willingness to secure or remove the building from the site if necessary. On the upper northern side of the property is a stone railroad bridge above a small creek that was constructed between 1880 and 1900. Tlus bridge has a similar appearance to a stone bridge that currently exists on the Blue Ridge Parkway. This petition will not negatively impact this resource if the site conforms to the concept plan. Access /Traffic Circulation -According to the concept plan submitted with the petition, access is proposed at the existing entrance from Peters Creek Road. The speed limit is posted at 35 mph and there is a crossover aligned with the existing entrance, however there is no turning lane for northbound Peters Creek Road traffic to enter the crossover to turn into the site. Once vehicles enter the site a proposed paved parking area will be available on each side of the access driveway. Fire & Rescue/ITtilities -Fire and Rescue service will continue as presently being served. Public water and sewer are available to the site. W` '"~~ ~ C. CONFORMANCE WITH COUNTY COMMUNITY PLAN This property is designated as Transition in the 1998 Roanoke County Community Plan. Transition is a future land use area that encourages the orderly development of highway frontage parcels. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. Intense retail and highway oriented commercial uses are discouraged in Transition areas that are more suitable for offices, institutional and small-scale, coordinated retail uses. Transition encourages a high degree of architectural design and an environmentally sensitive site design. The proposed use would be compatible in the Core future land use designation. This property is also within a Commercial Economic Opportunity Area as described in the 1998 Community Plan. D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARDS Complete site plan review will be required to insure compliance with County regulations as well as City of Roanoke entrance requirements. PART III A. STAFF CONCLUSIONS This request for a Special Use Permit to operate a Manufactured Home Sales establishment at this site on Peters Creek Road would be consistent with the Core future land use designation in the 1998 Roanoke County Community Plan. The applicant has provided a concept plan that describes a plan to display manufactured homes for sale. The concept plan shows a "best case" scenario, when all of the home units would be set up and prepared for sale and on-site inventory is low. In evaluating other manufactured home sales lots there are generally sections of homes that have not been assembled and are stored on site. With the topography of this property, having the lowest side at Peters Creek Road, it is probable that with the delivery of new home models and sections of homes the storage area would be more evident than the display homes parallel to Peters Creek Road. Due to the size of the units being stored and the available area for additional storage, the Transition designation is not compatible with this proposed use. Significant mature vegetation exists along the north south and west perimeter of the site providing a high degree of screening from other adjoining properties. The applicant plans to use the site's existing natural topography for the proposed use. There is a willingness from the applicant to take necessary action to secure the existing Victorian home on the property for safety reasons. The proposed redevelopment of a vacant commercial property for a new business within Roanoke County is consistent with the Commercial Economic Opportunity Area objectives. There are several other manufactured home sales facilities in this general area of Peters Creels Road, however they are located within the City of Roanoke. Should the Commission give a favorable recommendation for the request staff would recommend the following conditions: The site shall be developed in general conformance with the Clayton Homes preliminary plan prepared by Lumsden & Associates, dated May 16, 2000. 2. The use of flags, pennants and similar signs shall be prohibited with this proposed use. The off-premise sign on the property, with wooden posts, currently advertising Saturn, be converted to an on-premises sign and meet all of the C-2 sign requirements for the proposed use or the sign be removed from the property completely before a temporary certificate of occupancy is issued. ~0'llI1tY i7f ~.+J3.IIvk.~ Community Development ~'Ianx-zng ~r Zoning 5204 Bernard Drzve P 0 Eox 298130 Itcanoke, 4 a 'L~~J18-0798 (~~0;) 772-20b8 P:?X (5=~0} ^"`'-2,Q8 for Sta~f use Crl~~ ..~ ..~~, DatQ :C::1`JEI:: I H~L G"tCj u~' AY-pii;aaon Pei: PC.BZ~ dax: ~' Pl~rds issues; ~ 8JS irate: ~~ ~a,se i~umoer ~,~~ `~s+.t" ~~ ~~ ,... it ,. 9T.~ A'~',i'.i~.ir~.'~~'~ ~ , Check type ar agg{ication filed lcheoic all that apply] ^ Rezoning 5gecial Use ®Variane~ AggIicants name?address whip Phone: ~ K~~ ~'~ ~ s~ ~~ ~, L~ ~. ~ .~. ~.-~ 3.3 d~•vner's rameiaddress v~izip Ph'ene"- ^ ' S ~'`"'` ~~`_ ~~-`. ~~ C~'C ~-cry.: ~~.~i. ~ \ A ~ "~"f jC`~. ~°37C 111 ~'?~= _,~ ~~, --~~ZyC.: ~ ~: ~C! ~=;--~,,~ ~'.,,;•r~ (.~ Property Location , ' .L.. i iste:-ial District: • ~' lvla ~ ~c- ~ ~ ' ~ . , ~;. ~ ~ g ~ ~. ~ ~~ ~ s CcmmunityPta_miinaarea: ~-ujitrc Tax Map No.:~,~~~-,~~.' 37,17- i - ~- Existinb Zazrine: ~. ~-'~ Size of parc~l(s}: Acr~s~ ~ F..iSting T.and Use; ~o~ ~.~~.~ ~:~,,;,,,, ` ..,. ., ... ,.. ,„ , ,. ~, ,.. .. _ RE'Z~tVI~Y~ At'VI~ 5d?E~'I~' L S~ l' .. .. .. . Proposed Zonirsg: i?ra;~osed Land UsC~'~~.,~~, t~..~9~ ~N...~ ~_ : ~:~<.,. ~., ~~ ~~~..vr:e~~ ~atir 2c:~) Does tt•~e parcel meet the tzun:trum lot area, width, and fzantat~e regt:irements of the requested district': Yes ^ No ~ ~' NO, A V~.~tI.Ai`!CE T5 ~tE~L;D F'L~S'~'. Does the parcel meet the minimum criteria for he requested Use Type? Yes G No ^ IF' NO, A VA~,NCE ~ REQ~13R~3? ~'IR~T it' rezazun~ request, ;ire conditions being proffered wzth this request' Yes O No ^ ,. . .:. :. .. 'i '{d.~~,~i~lcrllyE r~,~'>°LLE:~I.taT?~'" (3',} :`:. ;, . :.: .: Vaziance of Sections} of the Roanoke Ceunty Zoning Ordinance in order to; Is the agglication complete? Please check if enclosed. ~.;^~'3;IOATI~?t°~ WALL Na'I~ BE :'LCC~~''I`ED IF .~.~r1' OF T;~ESE I'Z'EiY~S ARE NIISSING OR INCOMI'L~T~. ~!s v xrs v Rr v ~ /~ ~ {:ORSllltdf!017 R ~ f?." R 1 t ° COriC~~T t1l"ari ~ l .f~}~'?ili..lt:0I1 :C: Applzcatiozi Mpte~s and bauzlds description ~ Proffers, if appiicable Justification Water xnd ~~wer applscatian Adjoining property owners I l~rei.+y certify that 7 am ciclter the owner of the px'optrty or flit owrs:'S agent or ccnttact pu:•chaser and ant acting ~vizr't tfze ~nnwlede and con4ent of the owner, Owszer's Signature To whom it may concern, ~"~ ,~ This is a letter to let the county of Roanoke know a little about Clayton Homes and how our presence in your county would affect things. Clayton Hoxnes is the Largest Manufactured Home Corporation in America. We have sales centers in most major cities and their surrounding areas all over the south. ~e are regarded as the pride of our industry. As you can see from the pictures with this letter our Sales Centers are a pleasure to look at. We would like to open our newest sales center on the piece of property available on Peters Creek Road. Again as you can see from -the pictures attached to this letter, compared to the other sales centers across the street on Peters Creek Road ours are so much more organized and our site plans are thought out into much more detail so that their appearance will improve the visual affect of the street we are on as well as the county we operate within. The property we would like to purchase on Peters Creek Road is zoned C-2 which means we need to be approved for a special use permit to open a Manufactured Home Sales Center. VJe believe opening this Sales Center in Roanoke County tivouid bring only good to the county, our company, and finally and most importantly the people in and around the Roanoke area . There are presently 2 Iulanufactured Home Sales Centers directly across the street from the property we wish to purchase and 3 others within 1 mile down Peters Creek Road on the same side of street as ours would be. 1Vot only will our sales center be more appealing to the eye than the other sales centers on Peters Creek Road but it wo~.~ld be much nicer to look at than the empty piece of property that is there now yvith grass grown 3 foot high and an abandoned home that is a safety hazard to children and other people. We would most assuredly adhere to the rules and guidelines set forth by the County of Roanoke and help in any vvay we can to keep imprdving on the quality of life in Roanoke County. ~Ve would also be a good neighbor to the businesses surrounding our sales center because not only are we easy to deal with but because of our incredible curb appeal we would obviously attract mare customers to surrounding Peters Creek Road businesses as well. Our offices open at 8:00 am and Close at 8:00 pm so we are not open all hours of the day and night where there would be noise or any other kind of distraction to the community after hours. Again as you can see by the pictures with this letter our Manufactured Home Sales Centers are not trashy in appearance, or in any way at all . Our homes are beautiful in exterior appearance as well as interior appearance whether it is a log sided home or a normal vinyl sided home. I am personally a citizen of Roanoke County and have lived here for 13 years. Speaking as a citizen of the County and not as an employee of Clayton Homes I think a Manufactured Housing Sales Center at the piece of property on Peters Creek Road would be a perfect fit with the other Manufactured Home Sales -Centers, Auto Dealerships, and other individual Retail Sales businesses. Thank you so much for your time and consideration and if I can be of any assistance to you please let me know. Donald Pritt Future Manager of Proposed Sales Center vlNl~t111 3`IUtitl021 ~ ~' ~ki3kNYld-~UQ,I;L~llilS SH3~.'lI~H3 '~ . Jd S7.Lt'[JOSStl N3a~YV;1'1..-~ ~. \~~. x 3 ~( ~~ I nfl ~+ I III ~,~ ,>~ _~-1L-- _/~ .. ~ a~x~r - ~ cesr .. mb ~y nts~~ ~4t ~ .t` M ^i f`..~ ~i~~'iW `~3 ~nhti D. :~ 61 I ~ S x a: ~ ~I -~_ c .~ I` r-~1 ;y ~L~~u t3 c~~ ~ ~~.~~ r-S _...__.I ~' I ~ ~~ l ~ I y~- I ~ _ ~ j ~-I : ' . J ~ ~ [°~ - . -_ I' _ _ ~ ~,. -- - ~ _.._ ~ ~. r2. .. r r-- - ~- ---; ` i ~1 n j 'it ~ ~ , ~ ` ~ $I V p ~a < U I yl -" } l ~ ~ i ,.x~ new _ i I - n - ..~ Y^ I a.; i ~> . I I ~ ~Y- ~ ~ ,:.5 ~ I I I 4 ~ .._ ..... __ .._ ... _~~ ._ ..: iI I j - , 9..r.. ~ I ~ I i ~: JSn Hn ^a. i ~ ~1` ~'r l ~~, .~~~~; a~ ~ i t ,~ -, l ' `~" '~,~ . ; ~'W~ ':ti~h , ` I ~V ~K, `i I N ~ ~,\ - '- F.~ ~~ ti ~:~ ~ `1 w. Ll Nt/-ld l.~Jb'N1Wil3t~d YMM1)tlIA ~'ALN(100 3NONYOtl M 031YfIL5 111lid 31NNOO tlm aatl.datla S~WOH NOlJ.`d~~ ~~~K i o~ . ~~K~ ~ t~Ep 9 ~q` ty ` ~~#~~ ~~>y >`? '~- '~ p ~ ~' ;~ e I` Yy3'` „~~~ ~` ~a~ ° ~ ~~ g'~~-, ~b ' ~-h n a~~R~,~a2s~~ y `~~ ~ ~~ i. tr ~~ u44. ~~ ~ ~ ~..5 . ~~i; r aw f 50 ~~ ~~ ~ t' ca ~ ~ i , y fit.. ~ Et e' '~3 ._ pd~. FY~}Y~iS ~5G°~1'C .F'> ~ w~: S' ~'¢5ii. P,'Y ~ r'~[jrM ~Y ;; a1?~$t ~~ W ~w .. .; ,~..~ .. ~ "~ s s ~' :z. ~'-1 To whom. it may concern, This is an addition to the information. supplied about Clayton Homes possibly turning the property on Peters Creek Rd into a new Mobile Home Sales Center. There is a very old existing home on the property that does show on our site diagram however we do intend to tear it down because it is a hazard and looks incredibly bad. The reason. it is shown on the site diagram is so you may have something to go by where we plan to make our other improvements or changes. We want to do everything in our power to this sales center to make it as attractive as we possibly can. Again thank you for your consideration and if there is anything you need please feel free to call. Donnie Pritt Manager of proposed sales-center n. ROANOKE COUNTY DEPART3fENT OF COMMUNITY DEYELOP~ENT Clayton Homes Spectral Use 37.17-1-2 'I~-.z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 2000 ORDINANCE GRANTING A SPECIAL USE PERMIT TO CLAYTON HOMES TO OPERATE A MANUFACTURED HOME SALES LOT TO BE LOCATED AT 2810 PETERS CREEK ROAD (TAX MAP N0. 37.17-1-2), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Clayton Homes has filed a petition for a special use permit to operate a manufactured home sales lot to be located at 2810 Peters Creek Road (Tax Map No. 37.17-1-2) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 1, 2000; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on July 25, 2000; the second reading and public hearing on this matter was held on August 22, 2000. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Clayton Homes to operate a manufactured home sales lot to be located at 2810 Peters Creek Road (Tax Map No. 37.17-1-2) in the Catawba Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The site shall be developed in general conformity with the Clayton Homes preliminary plan prepared by Lumsden Associates, dated May 16, 2000, with the exception that manufactured homes may be stored on the existing concrete pad located at the upper portion of the site. U:\WPDOCS\AGENDA\ZONING\clayton.homes.sup.wpd 1 (2) The use of flags pennants and similar signs shall be prohibited with the proposed use. (3) The off-premises sign on the property, with the wooden posts, currently advertising Saturn, shall beconverted to an on-premises sign and meet all of the C-2 sign requirements for the proposed use, or the sign shall be removed from the property completely before a temporary certificate of occupancy is issued. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\clayton.homes.sup.wpd 2 ~, .. t~` . _~i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 2000 ORDINANCE 082200-6 AUTHORIZING QUIT-CLAIM AND RELEASE OF PORTION OF A TEN- FOOT DRAINAGE EASEMENT RECORDED IN DEED BOOK 1116, PAGE 449 AND SHOWN IN PLAT BOOK 9, PAGE 158 AND PLAT BOOK 17, PAGE 124, AND QUIT-CLAIM AND RELEASE OF PORTION OF A 20-FOOT SANITARY SEWER EASEMENT RECORDED IN DEED BOOK 1060, PAGE 824 AND SHOWN IN PLAT BOOK 17, PAGE 124, WITHIN THE BOUNDARIES OF CYNTHIA DRIVE AND SPRING MEADOW DRIVE OF NOTTINGHAM PARK, SITUATED IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, in order for portions of Cynthia Drive and Spring Meadow Drive to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of-way be free and clear of any third party rights or encumbrances; and, WHEREAS, VDOT has requested quit-claim and release to the Commonwealth of Virginia, subject to certain conditions, of all existing easements within the boundaries of Cynthia Drive and Spring Meadow Drive, namely the following: a portion of a 10' drainage easement, recorded in Deed Book 1116, page 449, shown and dedicated as "10' D.E." on plat of `Section 2, Lakeland Farms, Property of F. & B. Developers, Inc.,' dated March 7, 1979, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 158, and further shown as "10' D.E." on 'Survey of Nottingham Park, Property of Triangle Developers, Inc.,' dated September 1, 1994, and recorded in the aforesaid Clerk's Office in Plat Book 17, page 124; and a portion of a 20' sanitary sewer easement, recorded in Deed Book 1060, page 824, and further shown as "EXIST. S.S.E." on `Survey of Nottingham Park....,' dated September 1,1994, and recorded in the aforesaid Clerk's Office in Plat Book 17, page 124; and WHEREAS, it will serve the interests of the public to have Cynthia Drive and Spring Meadow Drive accepted into the state secondary road system and the release, subject to the issuance of a permit and other conditions, will not interfere with other public services and is acceptable to the affected Roanoke County departments. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on August 8, 2000; and a second reading was held on August 22, 2000; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be released are hereby made available for other public uses by conveyance to the Commonwealth of Virginia for acceptance of Cynthia Drive and Spring Meadow Drive into the state secondary road system by the Virginia Department of Transportation (VDOT). 3. That quit-claim and release to the Commonwealth of Virginia of the portion of the 10' drainage easement recorded in Deed Book 1116, page 449 and further shown on the above-described plats recorded in Plat Book 9, page 158, and Plat Book 17 page 124, and the portion of the 20' sanitary sewer easement recorded in Deed Book 1060, page 824 and further shown on the above described plat recorded in Plat Book 17, page 124, within the boundaries of Cynthia Drive and Spring Meadow Drive as shown on Exhibit A, is hereby authorized subject to the following conditions: a. VDOT issuance of a permit for any and all private utilities, drainage lines or pipes, and sanitary sewer lines or pipes and any related appurtenances or facilities. b. The facilities located within the 50-foot right-of-way, under the intersection of Cynthia Drive and Spring Meadow Drive, Nottingham Park, shown on Plat Book 9, page 158 and Plat Book 17, page 124, 2 may continue to occupy the street or highway in the existing condition and location. c. The release would be for so long as the subject section of Cynthia Drive and Spring Meadow Drive is used as part of the public street or highway system. 4. That the subject easement is not vacated hereby and shall revert to the County in the event of abandonment of the street or highway. 5. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: ~fi~ Brenda J. H ton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 - - - t J `~ b ~_ ~~~ ~~(~ r ~ 1- i1,SFRT ' ~'- ,c~ , ._ 4 -, -~, i c ~-~ _..~ - __ ~~J :Z1. V ~t~ " ~C' C~ c'1 ~ cv ~ y 9,;; ~ , ~`~ ~.z` ° SANITARY 1~ ~~ - `;, ~, ``~~'i ~' ~-`SEWER EASE~i2ENT ~ . `',` `~~ ~ ~' °~ , DBE QUITCLAIMED ,. /;-, T RELEASED ~ , 1; ' ~. r~ A ''~ ~; ~ ND D j V E ~ ~,.. ~ 5.~ c i.. \ /'%' v Off" ~,,,!;% /~ `.j~` ~ ~ i / ti , /~ 1~ ~= , (0 ~ ~~~V ~ ~~~ c y ~ ~ ,~ ~ ~ ,: ~ ~` ,~;'~~; r--~,. ~~ ~~~ ~, ~-=== DRAINAGE EASE~SE,~TT ' ~ ;~'~ i ~ = `'.~`~ ~~.~ `'~ s T f1 RE' ~ JI7'CLAI~IED '' `;:,,, , '` I ~ ~''`~ ~~. ~ ~ ~ _' AND RELEASED s .crT"` ~ ~ / -~ . ~ %~~ _ ~ ~~a w - DES CRT'' T ION: ~IT~; PL ~~' A drainage easement (D.B. l I i 6; PG. 449) and 20 toot sanitary sewer easemeni (.~:B. 1060, . , PG 824; •~ri~hin the boundaries o~ Cy:~tl~ia Drive and S~rin~ Meadow Drive. ~ _ ~H, C~Dr!VT~. DRAINAGE EASEM~N1T~N~ 2~UITC.Z~AIMED R 0__: Y {~~_~ SEWER ,EASEMENT _.._ _. ._. D E R~ R 3'~-"'NT ©.~~ AND RELEA.SE~ _: _ , CD ~j~.~fT.11~1 T~ D~~YE'T 0.~~~~N?` ~ NOTTI~iGIAM P?~ .~ ACTION NUMBER ITEM NUMBER ~~`"'~ ~° .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 2000 AGENDA ITEM: Ordinance authorizing to quitclaim and release a drainage easement recorded in Deed Book 1116, Page 449 and Plat Book 9, Page 158, and to quitclaim and release a 20-foot sanitary sewer easement recorded in Deed Book 1060, Page 824 within the boundaries of Cynthia Drive and Spring Meadow Drive of Nottingham Park and located in Windsor Hills Magisterial District. COUNTY ADMINIST ATOR'S COMMENTS: ~~ This is the first second of the proposed ordinance to authorize to quitclaim and release a drainage easement (Deed Book 1116, Page 449 and Plat Book 9, Page 158) and to quitclaim and release a 20-foot sanitary sewer easement (Deed Book 1060, Page 824) within the boundaries of Cynthia Drive and Spring Meadow Drive of Nottingham Park. In April of 1979, F & B Developers, Inc., obtained a drainage easement from Ezera E. Wertz and Elsie C. Wertz as recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1116, Page 449, to convey runoff from the proposed Section 2 of Lakeland Farms to the natural watercourse. In February of 1980, F & B Developers, Inc., dedicated the drainage easement to the County of Roanoke by subdivision plat of Lakeland Farms, Section 2, as recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, Page 158. 1 N~ )± ` ,.~ In March of 1977, Roanoke County Public Service Authority obtained from Ezera E. Wertz and Elsie C. Wertz a 20' Sanitary Sewer Easement as recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1060, Page 824, for the purpose of installation, repair and maintenance of a sewer system, designated as "Interceptor for Nottingham Hills to Castle Rock West, Section 1." In order for the portion of Cynthia Drive and Spring Meadow Drive to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of-way be free and clear of any third party rights or encumbrances. The quitclaim and release of the subject portion of the sanitary sewer easement and drainage easement to the Commonwealth of Virginia would be subject to VDOT issuing a permit for such facilities and the condition that the facilities located within the 50-foot right-of-way of Cynthia Drive and Spring Meadow Drive, may continue to occupy the streets in the existing condition and location. The release would be for as long as the subject section of Cynthia Drive and Spring Meadow Drive is used as part of the public street or highway system; however, said easements would not be vacated by the Board and would revert to the county in the event of abandonment of the street or highway. The Utility Department agrees with this request. (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents to quitclaim and release the drainage easement and to quitclaim and release the sanitary sewer easement within the boundaries of Cynthia Drive and Spring Meadow Drive of Nottingham Park. (2) Decline to adopt the proposed ordinance, which would result in the portion of Cynthia Drive and Spring Meadow Drive remaining a private road. Roanoke County staff recommends that the Board of Supervisors adopt the proposed ordinance as provided in Alternative 1. S MITTED BY: Arnold Covey, Director APPROVED BY: Elmer C. Hodge 2 _h,.~ Department of Community Development Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: County Administrator VOTE Church Johnson McNamara Minnix Nickens No Yes Abs c: Paul Mahoney, County Attorney Gary Robertson, Director, Utility Department I INSERT `A'- ~. ',± ~ ~ ~ ~ ~ ~~ 9Jy f 1 -f' p ~ ~ ~ 20' SANITARY ;,, s ~ , ~ ~~ S ~ ~ ~~ SEWER EASEMENT . ,, `~~~ `~1'0- .z TO BE QUITCLAIMED ~ 30 ~ ~ SAND RELEASED ~ _ ~ -y ~ i ~ ~ ~~ y6 . ~ \ ~ Opp S ~.. .S~ ~ ~ y ~ ~ Co • ~ ° '~ I r /~o ~ n -ps'~o s 6- S •- ~ 1 ~~/ / ~ ~ ~',., p ~~, a ~~! DRAINAGE EASEMENT i~ ~ ~ ' • ~' ~ ~ `~~ s TO BE QUITCLAIMED- ~~~~/ ~ ~'~ ~ 6~ ~9 ~ AND RELEASED ' ~ ~ ~ _ o ~ G 8 9S~-ryS~ 11 v~ f ~ `` 66 ^ . ~ ~'~ ~ Y `~ ~~~,~ ~ s 1~- +~ _.,, \ ~~ ' ~,_ DESCRIPTION: ~o, ~ a. y~ _ ~-~ ~. ~ ~ f ~;; ~` ... f }~rr :. I SITE PLAN ~ ~W_ -~~ ~ ~~ ~, ~ ~~ ~'- A drainage easement (D.B. 1116, PG. 449) and s ~ ~ ~ n - 20 foot sanitary sewer easement (D.B. 1060, ~~ ~ ~ c ~ .~ - , pG. 824) within the boundaries of Cynthia Drive .INSERT A • and Spring Meadow Drive. OA1~OI~E G'~~NTY. DRAINAGE EASEMENT- ANU ,cu' JaiJITARY R SEWER .EASEMENTS- TO _BE QUITCLAIMED DEF~~TM.~~'NT CIF AND RE'LEASL~D ~O~i'~f UNITY D~"VELD.~'M.~'NT NOTTINGHAM PARK • ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMI1~iISTRATION CENTER ON TUESDAY, AUGUST 22, 2000 ORDINANCE AUTHORIZING QUIT-CLAIM AND RELEASE OF PORTION OF A TEN- FOOT DRAINAGE EASEMENT RECORDED IN DEED BOOK 1116, PAGE 449 AND SHOWN IN PLAT BOOK 9, PAGE 158 AND PLAT BOOK 17, PAGE 124, AND QUIT-CLAIM AND RELEASE OF PORTION OF A 20-FOOT SANITARY SEWER EASEMENT RECORDED IN DEED BOOK 1060, PAGE 824 AND SHOWN IN PLAT BOOK 17, PAGE 124, WITHIN THE BOUNDARIES OF CYNTHIA DRIVE AND SPRING MEADOW DRIVE OF NOTTINGHAM PARK, SITUATED IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, in order for portions of Cynthia Drive and Spring Meadow Drive to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of--way be free and clear of any third party rights or encumbrances; and, WHEREAS, VDOT has requested quit-claim and release to the Commonwealth of Virginia, subject to certain conditions, of all existing easements within the boundaries of Cynthia Drive and Spring Meadow Drive, namely the following: a portion of a 10' drainage easement, recorded in Deed Book 1116, page 449, shown and dedicated as "10' D.E." on plat of `Section 2, Lakeland Farms, Property of F. & B. Developers, Inc.,' dated March 7, 1979, and recorded in the Clerk's Office ofthe Circuit Court ofRoanoke County, Virginia, in Plat Book 9, page 158, and further shown as "10' D.E." on `Survey of Nottingham Park, Property of Triangle Developers, Inc.,' dated September 1, 1994, and recorded in the aforesaid Clerk's Office in Plat Book 17, page 124; and a portion of a 20' sanitary sewer easement, recorded in Deed Book 1060, page 824, and further shown as "EXIST. S.S.E." on `Survey of Nottingham Park....,' dated September 1, 1994, and recorded in the aforesaid Clerk's Office in Plat Book 17, page 124; and WHEREAS, it will serve the interests ofthe public to have Cynthia Drive and Spring Meadow Drive accepted into the state secondary road system and the release, subject to the issuance of a permit and other conditions, will not interfere with other public services and is acceptable to the affected Roanoke County departments. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on August 8, 2000; and a second reading was held on August 22, 2000; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be released are hereby made available for other public uses by conveyance to the Commonwealth of Virginia for acceptance of Cynthia Drive and Spring Meadow Drive into the state secondary road system by the Virginia Department of Transportation (VDOT). 3 . That quit-claim and release to the Commonwealth of Virginia of the portion of the 10' drainage easement recorded in Deed Book 1116, page 449 and further shown on the above- described plats recorded in Plat Book 9, page 158, and Plat Book 17 page 124, and the portion of the 20' sanitary sewer easement recorded in Deed Book 1060, page 824 and further shown on the above described plat recorded in Plat Book 17, page 124, within the boundaries of Cynthia Drive and Spring Meadow Drive as shown on Exhibit A, is hereby authorized subject to the following conditions: a. VDOT issuance of a permit for any and all private utilities, drainage lines or pipes, and sanitary sewer lines or pipes and any related appurtenances or facilities. b. The facilities located within the 50-foot right-of--way, under the intersection of Cynthia Drive and Spring Meadow Drive, Nottingham Park, shown on Plat 2 r Book 9, page 158 and Plat Book 17, page 124, may continue to occupy the street or highway in the existing condition and location. c. The release would be for so long as the subject section of Cynthia Drive and Spring Meadow Drive is used as part of the public street or highway system. 4. That the subject easement is not vacated hereby and shall revert to the County in the event of abandonment of the street or highway. 5. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. g:\attorney\vlh\agenda\NottinghamPark.ord 3 AGENDA ITEM NO. APPEARANCE REQUEST -PUBLIC NEARING -ORDINANCE CITIZEN COMMENTS SUBJECT: f ~- Iwould like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW.' • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: -,~5-~^,~ Y-C-1-~ ADDRESS: 3 ~ ~~- ~ Y)PYLJU©~/ ~ti. ~~, y9. ~ ~v~y, PHONE: ~ ~7 a ~ ~?8~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 2000 RESOLUTION 082200-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Brenda J. Hc3~ll on, MC Deputy Clerk to the Board of Supervisors cc: File Closed Session File ~ tiOANp,~~ z. .~ r aZ 1838 ~~.i~i~~ ~~ ~~~~~~ P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 2401 8-0798 MARY H. ALLEN, CMC BRENDA J. HOLTON CLERK TO THE BOARD (540) 772-2005 DEPUTY CLERK Internet E-Mail: mallen@www.co.roanoke.va.us FAX (540) 772-21 93 Internet E-Mail: bholton@www.co.roanoke.va.us August 25, 2000 Mr. David Jones 5207 Burnt Quarter Drive Vinton, VA 24179 Dear Mr. Jones: I am pleased to inform you that, at their meeting held on Tuesday, August 22, 2000, the Board of Supervisors voted unanimously to appoint you as a member of the Building Code Board of Adjustments for a four year term. Since this term has been vacant since April 27, 2000, it will begin as soon as you have take the oath of office as described below and will expire on April 27, 2004. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, '"2~'~' C~`'``'.~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh~ Enclosures cc: Joel Baker, Building Commissioner Steven A. McGraw, Clerk, Circuit Court ® Recycled Paper ~ ~ +r • Roanoke County Center for Research and Technology Project Fact Sheet August 18, 2000 • ~ 1 ~ t • LAND FACTS Total Acres Developable Acres 457 205 -acres on phase I To be determined on phase II Phase 1 - 205 acres upon which will be located the major business enterprises including hi-tech commercial and light industrial uses, as well as supporting commercial uses (i.e. restaurants, bank branches, etc.) This phase contains topography most suitable to commercial /industrial development. Eighteen lots have been configured in sizes ranging from 6 to 19 acres each. Phase II - 242 acres upon which will be located high-end residential housing and professional office uses. Topography is more challenging and limits development to residential and small office uses. Expected yield of 25% of developable acres (approximately 60). Design to ensure protection of view sheds, ridge tops and greenways. Zoning is Planned Technology District (PTD), which allows for this variety of mixed uses. TARGETED INDUSTRIES Targeted prospects include technology based fields of ri~ansportation, biotechnology and biomedical, as well as h~tenzet /computer application development. Prospects of a high tech nature outside of these specific industries will also be considered for potential payback to the community as well as compatibility with targeted industries. LOCATIONAL INFORMATION Located on Exit 132 of Interstate 81 14 miles from Roanoke Regional Airport 16 miles from Carilion Biomedical Institute 12 miles from proposed smart road interchange Approximately 25 miles from Virginia Tech, which currently enrolls over 5,000 engineering students • Virginia Department of Transportation traffic count of 43,000 cars per day on I-81 as of 1997. ~ i LAND PRICING Sales rice for land will be variable depending upon location in the park, investment to p date, and benefit to the county. Marketing will also consider comparable pricing for other top quality commercial /industrial properties located near Interstate 81. All reasonable offers will be brought to the attention of the Board of Supervisors for their consideration. UTILITY INFORMATION Water and Sewer available Electrical Service - 765 KV line on site. Natural Gas located approximately 2 miles away -currently negotiating with Roanoke Gas to have it brought on-site. Fiber optic cable nearby -currently negotiating with several companies to have fiber installed. INVESTMENT CHRONOLOGY Date Pupose Amount 2/26/97 Land Option 15,000 6/30/97 A + E Services Master Conce t ~ p Plan and Preliminary Eng.) 88,391 11 / 10/97 Land Payment 1,000,000 7/1/98 Engineering Concept Plan & Purchase of 200,000 Dickerson Gilmore land 11/10/98 Land Payment 1,115,300 11/9/99 Land Payment -County Obtains Title 1,057,650 July -Dec./99 Sewer, Utility, Road Construction 1,100,000 3/15/00 Marketing Brochure Produced 7,000 Total Invested as of 6/30/00 4,583,341 3 ~ i Y FUNDS AVAILABLE FOR 00/O1 FISCAL YEAR New appropriations Funds rolled over from previous appropriations Total Available • Project Budget 00/O1 Purpose Extension of Internal Road Network Rough cut, compaction, gravel for current phase Of road improvements. Design /Plans and Profiles (A&E) Marketing -All functions Focus on electronic. marketing via web sites, Virtual reality technology, etc. Includes costs for on site events. Rough cut, compaction a.ld gravel for next phase of internal road network. Sewer Line Extension Water Line Extension Roanoke Gas - to extend natural gas to park Remainder to serve as contingency, property acquisition, public easement designations, and future phase of internal road improvements. Total 1,157,650 42,000 $ 1,199,650 Amount 100,000 135,000 142,000 300,000 100,000 70,000 250,000 102.650 $ 1,199,650 4 Please... ^ Read ^ Handle ^ Approve And... 7 ^ Forward ^ Return _ .... ~] Keep or Recycle The Roan gyring at 7 p.m. on Tuesday, Augu: ^ Review with Me From: ~ Roanoke County Administration CE ~ *+~+~ Date: ~f Clayton Homes to obtain a Specie __ ...,..,., ~a~~~ center, located at 2810 Peters CreeK rcoaa, c;atawba Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: August 2, 2000 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, August 8, 2000 Tuesday, August 15, 2000 Direct the bill for publication to: Clayton Homes 2810 Peters Creek Road Roanoke, VA 24019 (540) 586-8036 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: R OANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 ~ S ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 2000 PROCLAMATION DECLARING AUGUST 25, 2000 AS THE FIRST ANNUAL "HOKIE PRIDE DAY" IN ROANOKE COUNTY WHEREAS, the Roanoke Valley has had a long and mutually beneficial relationship with Virginia Tech, her alumni, and her supporters, and is home to many thousands of Virginia Tech alumni and friends of the University; and WHEREAS, Virginia Tech has brought great positive attention to Southwest Virginia in academics, research and athletics; and the supporters of Virginia Tech feel great pride in the accomplishments of the University; and WHEREAS, the Virginia Tech Hokie Club and the Virginia Tech Alumni Association, which extends membership to any and all supporters of Virginia Tech, are promoting Friday, August 25, 2000 as the first annual Virginia Tech "Hokie Pride Day"; and WHEREAS, the County of Roanoke wishes to recognize the positive impact of Virginia Tech on its community and to encourage all supporters of Virginia Tech, both individuals and businesses, to demonstrate their Hokie pride. NOW THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim Friday, August 25, 2000, as the first annual "HOKIE PRIDE DAY" in the County of Roanoke, and call its significance to the attention of all of our citizens; and FURTHER, we extend our best wishes to Virginia Tech, her alumni, friends and supporters for continued success in future endeavors. _..~ ~ ~~ C_ 4 }~ ~~ ~ ,~ ~f JUL-27-2000 16 27 MORGAN STANLEY DLAN WITfER ' ' ~ ! 906 Electric Raad Roanoke, VA 14018 888-731.7p.S 1 34p-745-31 h.~ Sop-71S-3195 Fax BRL4N V. WILSON Associate Vice President Financial Advisor Retirement Planning Specialist T~ 5 P~ DATE ~ O~ AITEIVT7'ON.' M ~'~•~ ~•-~`-~ FAX # _~~ ~~ - FROM.• ~ ° T7IIS T1tA11rSM177A.L RF.F'ER.S 7'0: P.01i05 N(JMBER OF FAGES (INCLUDING THIS PAGE): PLEASE CI~ECX TFL~9,NS21~SSI01V .4FTF.R 7?~E LAST FAGS I ~ jDU~ CST R~CF.1VfN'G CI,F.ARLY OR DO NOTE ~ ~~ O ~$$ ~ 751~7a5~ PLEASE .DIATELYAT (S } QUR FAX #: (S40) 7Z5-3195 I ~ V JUL-2?-2~©~ 16~t8 P•©~~~~ ~ ~ ~ ~ t Memo Ta Mary Allen County of Roanoke FronC Brian V. W+Ison Roanoke Valley Hokie Club p~ o7127r100Q liac HOKIE PRIDE QAY Per our recent telephone conversation, the Roanoke Valley Hokie Club and the Roanoke Valley Virginia Tech Alumni AssoaaUon are requesting that the County of Roanoke issue a proclamatjonlresolutton d+sdanng Pnd~onA~9~ 5 they week of the event, at the discretion of the would like fcr the proclamahonlreso+ p County, contain background information on the cxganizstians promoting the event, a more The following pages in depth description of the event itself, and a i•~sting of the vanous businesses that~l~a~reasdhyou gkt you to parlcipate. Below are some points that may be used in the prodamatioNr deem it appropriate. Thank you in advance for your attentior+ to this matter. Hokies throughout the Valley will be glad You did. PossiWa wnrdi~...please use as spproprl~-te Whereas, the Roanoke Valley has had a long and mutualy beneficial relat+onsh+p w+th Virginia Tech, her alumni and her supporters; Whereas, the Roanoke Valley is home to many thousands of Yr+ginia Tech alumni and friends of the Unversity; attention to Southwest Virginia in Whereas, Virginia Tech has brought great positive academics, research and athletics; Whereas, the supporters of Virginia Tech 'have felt great pride in the accomplishments of the University, Whereas, the County of Roanoke has felt this same great pride in the accomplishments of the University; We declare--• please let me know hcw 1 stn be of further assistance to you, ,TUL ~ r cion~o l b ~ ~+~ r . new nb * ~ ~ ~ ~:' Memo Ta Mary Allen County of Roanoke Fe+on~ Brian V. Wilson Roanoke Valley Hokie Club Debi 07127/2000 Nee HOKIE PRIDE QAY Per our recent telephone conversation, the Roanoke Valley Hokie Club and the Roanoke Valley Virginia Tech Alumni gsSOCiapon are requesting that the County of Roanoke issue a prociamatioNr~ution declaring Friday, August 25'", 2000, as the first annual °Hokie Pride Dey° We would Like for the proclamationlresolution to take place the week of the event, at the discretion of the County. The following pages corrtain background information on the cxgana~tions promofing the event, a more in depth description of the event itself. and a I'~sting of the various businesses that have already 8groed to parficipate- Thank you in advance for your attention to this matter. Hokies throughout the Valley will be glad you did. JUL-27-2000 16 29 P . 04~'0~ wi11 be laced in the Roanoke Times; the university will be sending notices An ad p to over 5,004 supporters, and all three of the 1oca1 television network.affiliates are lanning coverage of the event. In addition, all four of our local municipalitles~ P Freda August 25 as have agreed to issue a proclamationlresolution, proclaiming y~ "Hokie Pride Day." While the effort to secure additional business participation will continue right up until August 25~', the following local businesses have already agreed to participate: ~gpparel Automotive Legends SpeeDee Qil Change CMT Jiffy Lube Magic Lube Southern Autowash Tanglewood Autowash Dining Awful Arthurs Boomer's Carved Beef Timmy V's Mac n Bob's Montano's 0' Charley's The Roanoker Texas Steak House Golf Ashley Plantation Blue Hills Countryside Hanging Rack Famous Anthony's Brambleton Deli Confetti's Shakers 1vlacados' Outback Steak House Pizza Hut O' Charleys Groceries/ Convenience Stores Kroger PMT -Stop In -., JUL-27-2008 16 28 HOK/~ PR/D~ DA Y P.03i05 The Virginia Tech Hokie Club and the Virginia Tech Alumni Association were formed so as to provide alumni and friends of Virginia Tech with organizations through which they can support Virginia Teeh's athletic and academic endeavors. The Roanoke Va11ey Hokie Club and the Roanoke Va11ey Virginia Tech Alumni Association, collectively extending membership to any and all supporters of Virginia Tech, are local chapters of the national organizations based in Blacksburg, Virginia. These two Ioca1 organizations are promoting Friday, August 25`x, 2000, as the first annual Virginia Tech "Hokie Pride Day." This will allow all supporters of Virginia Tech, both individuals and businesses alike, to demonstrate their Hokie pride in the following ways: Inds"viduals • Wear their favorite Hokie orange and maroon • Display their flags, stickers, auto magnets, etc. • Generally let everyone they meet know that they are proud to support the Hokies Businesses • Establish a "Hokie Fride Casual Day" at their place of business • Display messages of support on roadside signs, billboards, and marquee signs • Provide incentives for Hokies to visit their business, such as discount coupons, promotional pricing, special offers etc. JUL-27-2000 16 29 Billboards/Marquee Slg-iage Amrheins Exxon @ Taagle~+ood First National Exchange Bank America's Carpet Gallery Audiotror~ics Long John Silver's Amoco Exxoa ~7a Apperson Tanglewood Autowash/ Shell ACE Hardware Sparilcy's Food Mart GGI Au'lee Cleaners, Hampton inn I~FC Helig Meyers Famous Anthony's JufFy Lube Berglund KFC Burger King patina CJ,s pilot Gas Station Colony House Soak Custom Audio Sound Decision DJ's Restaurant Southern Print COPY Dunkin Donuts Spine Rehab E1 Toreo McDonald's Goodwill Industries Modern Cleaners Hardees Pizza Hut ply ~~ Ral1y's Lube Center Rent-A-Space Happy Stores ~~ Aid Roanoke Weiner Stand Salem Bank ~ T Steve's Hot Dogs Main Street Salem Sonic Advance Auto Parts You're Invited P.05!05 Tanglewood Mall Texaco Texas Steak House Walgreen's Wendy's Western Siaziin/Cheers Salem Cat Wash Salem Sports Grill Saturn of Roanoke Spartan Car Wash Taco Bell The Snuggery valley Bicycles Valvoline Wendy's Discount Tobacco Exxon Famous Anthony's Fast Freddy's Fazzoli's Allstate Arby's Chevron Dairy Queen Denny's TCITAL P.05 • 1 Ngte to file: ECH asked for a work session with Terry Hall, General Manager, Community Services on the August 22 Board meeting. He didn't give a subject. Contact Mr. Hall after agenda is set. Mary Allen 7/24/00 Terry L. Hall ~ P~ , ~~ Rlnafialri flicfr 1 AAa ~ c,~ '304 .'277 9iFO Fav 9~5 - z4Z5 AMERICAN® E~ R~ American Electric Power ,gi~~asoia~a~n~ "'-8 AEP.•~9me rica's Errer~y partner ~~ /Z-~.- ~L ~ ` ~~~ •~ ~y/ ~ ~~ ~ ' ~1~-~--~--rio ;~,~ r~m~ Draft - 8/17/00 - 3:26 p. m. ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA AUGUST 22, 2000 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings for August will be broadcast live on RVTV, Channel 3, and will be rebroadcast on WednesdaKs at 7 P.M. and Sundays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. NOTICE: At 2:00 p.m., at the South County school site. 3535 Farmington Drive, there will be a ceremony announcing the receipt of a $230,000 grant from the State's Water Quality Improvement Fund to assist in the construction of a regional stormwater management facility A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS 1 C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring August 25, 2000 as the first annual "Hokie Pride Day" in Roanoke County. 2. Recognition of the Sheriff's Office for accreditation by the American Correctional Association. D. BRIEFINGS 1. Report on the 2000 Commonwealth Games of Virginia and presentation of plaque to the County of Roanoke. (Peter Lampman, President, Virginia Amateur Sports, Inc.) E. NEW BUSINESS F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these ifems does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1, First reading of ordinance to obtain a Special Use Permit to allow the expansion of a fast food restaurant with drive thru, located at 4840 Hollins Road, Hollins Magisterial District, upon the petition of David J. Bell. 2. First reading of ordinance to obtain a Special Use Permit to replace an existing tower with a new 199 foot broadcasting tower, located at 8241 Honeysuckle Road, Windsor Hills Magisterial District, upon the petition of Paxson Communications. 3. First reading of ordinance to obtain a Special Use Permit to construct a church, located at 5530 Catawba Valley Drive, Catawba Magisterial District, upon the petition of Grace Assembly of God. 4. First reading of ordinance to amend Section 30-91-2 (A) 1. of the Roanoke County Zoning Ordinance pertaining to the parking and storage of recreational vehicles in front yards in residential districts. 2 . 5. First reading of ordinance to amend Section 30-01-2 (A) a. of the Roanoke County Zoning Ordinance pertaining to the parking and storage of recreational vehicles in front yards in residential districts, upon the petition of the Roanoke County Planning Commission. G. FIRST READING OF ORDINANCES 1. First re ng of ordinance authorizing the purchase of approximately 2.8 res from Barbara and Billy Guthrie for the new South County rk. (Pete Haislip, Director of Parks, Recreation and Tourism) ~. First reading of ordinance authorizing quitclaim and release of a 15- foot sanitary sewer easement, recorded in Plat Book 16, Page 41, Edgemont of Vinton, Section 1, within the boundaries of Sunflower Drive, south of the intersection of Tulip Lane and Sunflower Drive, and a 15-foot sanitary sewer easement, and 15-foot water line easement recorded in Plat Book 9, page 281, Spring Grove, Section 7, within the boundaries of Sunflower Drive, north of the intersection of Ivy Lane and Sunflower Drive, being located in Edgemont of Vinton, Section 2, in the Vinton Magisterial District. (Arnold Covey, Community Development Director) H. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the acceptance of the donation of the Hanging Rock Battlefield Trail from the Hanging Rock Battlefield and Railroad Preservation Foundation. (Pete Haislip, ~, Director of Parks, Recreation and Tourism) I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission 3. Industrial Development Authority 4. League of Older Americans -Advisory Board 5. Social Services Advisory Board J. CONSENT AGENDA 3 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes for June 27, 2000; July 6, 2000; July 11, 2000; and July 24, 2000. 2. Request from Schools for acceptance of grant for $11,440 for safe school and truancy reduction initiative. 3. Confirmation of appointment to the Building Code Board of Adjustments and Appeals. 4. Acceptance of water and sewer facilities serving Triple Crown Estates, Section 3. 5. Request for acceptance of Garman Road into the Virginia Department of Transportation Secondary System. 6. Request for acceptance of Spring Meadow Drive, Spring Meadow Court and a portion of Cynthia Drive into the Virginia Department of Transportation Secondary System. 7. Donation of a waterline easement in Waterford, Section 6, on property of ARS Properties, L.C., in the Hollins Magisterial District. 8. Request from Schools for acceptance of $111,508 Preschool p,~" Initiative Grant for the 2000-01 school year. K. REQUESTS FOR ~ORK S~SSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 4 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Treasurer's Accountability per investments and portfolio policy as of July 31, 2000 6. Account Paid -July 2000 7. Statement of Estimated and Actual Expenses for one month period ended July 31, 2000. O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session with Schools to discuss school capital construction , and stormwater management. (3:30 p.m.)Ch t~.~a • ~T ~. ~~~ 2. Work Session with Terry Hall, American Electric Power, General Manager, Community Services, to discuss deregulation options. P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344A (7) pending litigation with Rising Star Camp; and Section 2.1-344 A (7) probable litigation concerning Sewage Treatment Plant. 4 ~~ ,~, EVENING SESSION (7:00 P.M.) Q. CERTIFICATION RESOLUTION R. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to obtain a Special Use Permit for a pet crematorium, located in the 8800 block of Starlight Lane, Cave Spring Magisterial District, upon the petition of P. D. Jackson/Donna Mason. (Terry Harrington, County Planner) 1CONTINUED FROM JULY 25 2000 AT THE REQUEST OF THE PETITIONER.1 2 Second reading of ordinance to obtain a Special Use Permit to construct a manufactured home sales center, located at 2810 Peters Creek Road, Hollins Magisterial District, upon the petition of Clayton Homes. (Terry Harrington, County Planner) 5 3. Second reading of ordinance authorizing quitclaim and release of a drainage easement recorded in Deed Book 1116, Page 449 and Plat Book 9, Page 158, and to quitclaim and release a 20-foot sanitary sewer easement recorded in Deed Book 1060, Page 824 within the boundaries of Cynthia Drive and Spring Meadow Drive of Nottingham Park and located in Windsor Hills Magisterial District. (Arnold Covey, Community Development Director) S. CITIZENS' COMMENTS AND COMMUNICATIONS T. REPORTS AND INQUIRIES OF BOARD MEMBERS U. ADJOURNMENT 6 p'~5 ~~ ~~ ~k ~- ~~~:. `°~= ACTION NUMBER ITEM NUMBER ~ '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: August 22, 2000 AGENDA ITEM: Request for appropriation for crime prevention accounts in the Police Department. COUNTY ADMINISTRATOR'S COMMENTS: The Roanoke County Police Department's Crime Prevention Office currently has four revolving inventory accounts that were funded in previous years. These accounts are for (1) large Neighborhood Watch signs; (2) license plate size Neighborhood Watch signs; (3) Operation Identification decals; (4) tungsten carbide marking scribers for marking valuables. This request, totaling $3,500.00, would place $1,000.000 in each of three accounts and $500.00 in one account. No additional appropriations will be necessary because the money in the accounts would be reimbursed by the sale of Neighborhood Watch items. Law Enforcement agencies in the Commonwealth of Virginia usually use one of two methods to provide a uniform Neighborhood Watch or Crime Watch signs. First, the signs are furnished by the locality, or second the neighborhood who is undertaking the program provides the signs. We are going to have a combination of the two, a uniform sign made and installed by the county sign shop, paid for by the residents in the neighborhood. This same method will be used for all three accounts. FISCAL IMPACT' The $3,500.00 would be distributed in the following manner: Fund 125, 316400 Neighborhood Watch Sign (18" by 24")($1,000.00). 316500 Neighborhood Watch Plate (6" by 12")($1,000.00). 316600 Neighborhood Watch Decal (3" by 2")($500.00). 472000 Crime Prevention Supplies ($1,000.00). The Staff recommends appropriating $3,500.00 from the general fund unappropriated balance to the above accounts. Respectfully submitted, Approved by, James R. Lavinder Mr. Elmer C. Hodge Chief ------ of --- Police ------------------ County Administrator --------------------------------------- ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To Motion by: Church Johnson McNamara Minnix Nickens VOTE No Yes Abs cc: File Chief Lavinder Draft - 8/16/00 - 9:51 a.m. ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA AUGUST 22, 2000 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings for August will be broadcast live on RVTV, Channel 3, and will be rebroadcast on Wednesdays at 7 P.M. and Sundays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. NOTICE• At 2.00 p m , on the school site at 3535 Farmington Drive, there will be a ceremony announcing the receipt of a $230.000 grant from the State's Water Quality Improvement Fund to assist in the construction of a regional stormwater management facility A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS 1 C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring August 25, 2000 as the first annual "Hokie Pride Day" in Roanoke County. 2. Recognition of Sheriff's Office for receiving re-accreditation. (Talk with John Chambliss to see if OK) D. BRIEFINGS 1. Report on the 2000 Commonwealth Games of Virginia and presentation of plaque to the County of Roanoke. (Peter Lampman, President, Virginia Amateur Sports, Inc.) ,*~ , ~, E. NEW, BUSINESS .~ ..4 tf , F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF ~~~ . ~ REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1, First reading of ordinance to obtain a Special Use Permit to allow the expansion of a fast food restaurant with drive thru, located at 4840 Hollins Road, Hollins Magisterial District, upon the petition of David J. Bell. 2. First reading of ordinance to obtain a Special Use Permit to replace an existing tower with a new 199 foot broadcasting tower, located at 8241 Honeysuckle Road, Windsor Hills Magisterial District, upon the petition of Paxson Communications. 3. First reading of ordinance to obtain a Special Use Permit to construct a church, located at 5530 Catawba Valley Drive, Catawba Magisterial District, upon the petition of Grace Assembly of God. 4. First reading of ordinance to amend Section 30-91-2 (A) 1. of the Roanoke County Zoning Ordinance pertaining to the parking and storage of recreational vehicles in front yards in residential districts. 2 5. First reading of ordinance to amend Section 30-01-2 (A) a. of the Roanoke County Zoning Ordinance pertaining to the parking and storage of recreational vehicles in front yards in residential districts, upon the petition of the Roanoke County Planning Commission. G. FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing the purchase of approximately 2.8 acres from Barbara and Billy Guthrie for the new South County Park. (Pete Haislip, Director of Parks, Recreation and Tourism) 2. First reading of ordinance authorizing quitclaim and release of a 15- foot sanitary sewer easement, recorded in Plat Book 16, Page 41, Edgemont of Vinton, Section 1, within the boundaries of Sunflower Drive, south of the intersection of Tulip Lane and Sunflower Drive, and a 15-foot sanitary sewer easement, and 15-foot water line easement recorded in Plat Book 9, page 281, Spring Grove, Section 7, within the boundaries of Sunflower Drive, north of the intersection of Ivy Lane and Sunflower Drive, being located in Edgemont of Vinton, Section 2, in the Vinton Magisterial District. (Arnold Covey, Community Development Director) H. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the acceptance of the donation of the Hanging Rock Battlefield Trail from the Hanging Rock Battlefield and Railroad Preservation Foundation. (Pete Haislip, Director of Parks, Recreation and Tourism) I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission 3. Industrial Development Authority 4. League of Older Americans -Advisory Board 5. Social Services Advisory Board J. CONSENT AGENDA 3 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes for June 27, 2000; July 6, 2000; July 11, 2000; and July 24, 2000. ~'~~2. '` r Request from Schools for on of $11,440 and truancy reduction initiative. ,500 for safe school '~ Confirmation of appointment to the Building Code Board of Adjustments and Appeals. ~. Acceptance of water and sewer facilities serving Triple Crown Estates, Section 3. Request for acceptance of Garman Road into the Virginia Department of Transportation Secondary System. Request for acceptance of Spring Meadow Drive, Spring Meadow Court and a portion of Cynthia Drive into the Virginia Department of Transportation Secondary System. "1~t8. Donation of a waterline easement in Waterford, Section 6, on property of ARS Properties, L.C., in the Hollins Magisterial District. ~. Request from Schools for acceptance of $111,508 Preschool Initiative Grant for the 2000-01 school year. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 4 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Treasurer's Accountability per investments and portfolio policy as of July 31, 2000 6. Account Paid -July 2000 O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session with Schools to discuss school capital construction and stormwater management. (: ..) ; ~ 2. Work Session with Terry Hall, American Electric Power, General Manager, Community Services, to discuss deregulation options. P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344A (7) pending litigation with Rising Star Camp; and Section 2.1-344 A (7) probable litigation concerning Sewage Treatment Plant. EVENING SESSION (7:00 P.M.) Q. CERTIFICATION RESOLUTION R. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to obtain a Special Use Permit for a pet crematorium, located in the 8800 block of Starlight Lane, Cave Spring Magisterial District, upon the petition of P. D. Jackson/Donna Mason. (Terry Harrington, County Planner) (CONTINUED FROM JULY 25, 2000 AT THE REQUEST OF THE PETITIONER.) 2 Second reading of ordinance to obtain a Special Use Permit to construct a manufactured home sales center, located at 2810 Peters Creek Road, Hollins Magisterial District, upon the petition of Clayton Homes. (Terry Harrington, County Planner) 5 3. Second reading of ordinance authorizing quitclaim and release of a drainage easement recorded in Deed Book 1116, Page 449 and Plat Book 9, Page 158, and to quitclaim and release a 20-foot sanitary sewer easement recorded in Deed Book 1060, Page 824 within the boundaries of Cynthia Drive and Spring Meadow Drive of Nottingham Park and located in Windsor Hills Magisterial District. (Arnold Covey, Community Development Director) S. CITIZENS' COMMENTS AND COMMUNICATIONS T. REPORTS AND INQUIRIES OF BOARD MEMBERS U. ADJOURNMENT 6 Draft - 8/14/00 - 3:00 p. m. ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA AUGUST 22, 2000 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings for August will be broadcast live on RVTV, Channel 3, and will be rebroadcast on Wednesdays at 7 P.M. and Sundays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least /~ ~ 4 -hour notice so tha~ p~rrangements may be made. o~ /h A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring August 25, 2000 as the first annual "Hokie Pride Day" in Roanoke County. a + ~S ~ ~. D. i RI FIB NGS ~ /i ~~> /) ~rp~ E. NEW BUSINESS n~ ,~j„~ v ~~ -- F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1, First reading of ordinance to obtain a Special Use Permit to allow the expansion of a fast food restaurant with drive thru, located at 4840 Hollins Road, Hollins Magisterial District, upon the petition of David J. Bell. 2. First reading of ordinance to obtain a Special Use Permit to replace an existing tower with a new 199 foot broadcasting tower, located at 8241 Honeysuckle Road, Windsor Hills Magisterial District, upon the petition of Paxson Communications. 3. First reading of ordinance to obtain a Special Use Permit to construct a church, located at 5530 Catawba Valley Drive, Catawba Magisterial District, upon the petition of Grace Assembly of God. G. FIRST READING OF ORDINANCES 1. First reading of ordinance authori ' g a boun adjustment and land exchange with Marjorie Jeffre ighead and David Kidd in connection with S Coun ark. (Pete Haislip, Parks, Recreation and T ism Direc 2. First reading of ordinance authorizing quitclaim and release of a 15- foot sanitary sewer easement, recorded in Plat Book 16, Page 41, Edgemont of Vinton, Section 1, within the boundaries of Sunflower Drive, south of the intersection of Tulip Lane and Sunflower Drive, and a 15-foot sanitary sewer easement, and 15-foot water line easement recorded in Plat Book 9, page 281, Spring Grove, Section 7, within the boundaries of Sunflower Drive, north of the intersection of Ivy Lane and Sunflower Drive, being located in Edgemont of Vinton, Section 2, in the Vinton Magisterial District. (Arnold Covey, Community Development Director) H. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the acceptance of the donation of the Hanging Rock Battlefield Trail from the Hanging Rock Battlefield and Railroad Preservation Foundation. (Pete Haislip, Director of Parks, Recreation and Tourism) I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. Highway and Transportation Safety Commission 3. Industrial Development Authority 4. League of Older Americans -Advisory Board 5. Social Services Advisory Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes for June 27, 2000; July 6, 2000; July 11, 2000; and July 24, 2000. 3 2. Request from Police Department for appropriation of $3,500 for crime prevention accounts 3. Request from Schools for appropriation of $11,440 for safe school and truancy reduction initiative. 4. Confirmation of appointment to the Building Code Board of Adjustments and Appeals. 5. Acceptance of water and sewer facilities serving Triple Crown Estates, Section 3. 6. Request for acceptance of Garman Road into the Virginia Department of Transportation Secondary System. 7. Request for acceptance of Spring Meadow Drive, Spring Meadow Court and a portion of Cynthia Drive into the Virginia Department of Transportation Secondary System. ~~ K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Treasurer's Accountability per investments and portfolio policy as of July 31, 2000 6. Statement of estimated revenues and expenditures for the period 4 . O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session with Schools to discuss scho J capita onstruction and stormwater management. (4:00 p.m.?) ~J'~(,G,,;;. Cd.~ 2. c Se ion on a Sewa ant. (Work Sessio o sed Meefing. ? 3. Work Session with Terry Hall, General Manager, Community Services. (Requested 7/24 by ECH - no subject) P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344A EVENING SESSION (7:00 P.M.) Q. CERTIFICATION RESOLUTION R. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to obtain a Special Use Permit for a pet crematorium, located in the 8800 block of Starlight Lane, Cave Spring Magisterial District, upon the petition of P. D. Jackson/Donna Mason. (Terry Harrington, County Planner) (CONTINUED FROM JULY 25, 2000 AT THE REQUEST OF THE PETITIONER.) 2 Second reading of ordinance to obtain a Special Use Permit to construct a manufactured home sales center, located at 2810 Peters Creek Road, Hollins Magisterial District, upon the petition of Clayton Homes. (Terry Harrington, County Planner) 3. Second reading of ordinance authorizing quitclaim and release of a drainage easement recorded in Deed Book 1116, Page 449 and Plat Book 9, Page 158, and to quitclaim and release a 20-foot sanitary sewer easement recorded in Deed Book 1060, Page 824 within the boundaries of Cynthia Drive and Spring Meadow Drive of Nottingham Park and located in Windsor Hills Magisterial District. (Arnold Covey, Community Development Director) 5 S. CITIZENS' COMMENTS AND COMMUNICATIONS T. REPORTS AND INQUIRIES OF BOARD MEMBERS U. ADJOURNMENT ~ pOAN ,~,~ a ~ ,, ~ ~ c'> J a~ 83 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 C~n~tn~~ .~~ ~ u~x~uC~ e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 August 11, 2000 BOARD OF SUPERVISORS JOSEPH McNAMARA, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX, VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT JOSEPH B. "BUTCH" CHURCH CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT (540) 772-2005 Note to Members of the Board of Supervisors: The following letter was addressed to appropriate parties, including School Board members, school personnel, contractors, Roanoke County personnel, DCR representatives. The Roanoke County Board of Supervisors, together with the Virginia Department of Conservation and Recreation (DCR), are pleased to invite you to a ceremony announcing the receipt of a $230,000 grant from the state's Water Quality Improvement Fund. The grant award will assist in the construction of a regional stormwater management facility adjacent to Mud Lick Creek and the proposed South County High School. The award will be presented to the County by Virginia Secretary of Natural Resources John Paul Woodley, Jr., at 2:00 p.m. on August 22, 2000, on the site located at 3535 Farmington Drive. DCR, County and school officials will be in attendance for the presentation. We look forward to your participation in this exciting announcement, as the grant will serve to enhance the. natural resources and preservation of water quality for the citizens of Roanoke County. Should you have any questions or need additional information, please contact Jill Barr, Director of Community Relations, at 540-772-2010. Sincerely, ~'tm.~.J Elmer C. Hodge County Administrator c: Roanoke County Board of Supervisors Internet E-Mail ®Raeyclad Papar Internet E-Mail ehodge ~ www.co.roanoke.va.us bos ~www.co.roanoke.va.us r MEMO To: Mary Allen, Clerk to Board of Supervisors From: Arnold Covey, Department of Community Development Subject: Legal Notice Date: July 26, 2000 Please advertise the following notice in The Roanoke Times: ORDINANCE AUTHORIZING QUITCLAIM AND RELEASE OF A 15-FOOT SANITARY SEWER EASEMENT RECORDED IN PLAT BOOK 16, PAGE 41, EDGEMONT OF VINTON, SECTION 1, WITHIN THE BOUNDARIES OF SUNFLOWER DRIVE, SOUTH OF THE INTERSECTION OF TULIP LANE AND SUNFLOWER DRIVE, AND A 15-FOOT SANITARY SEWER EASEMENT, AND 15- FOOT WATER LINE EASEMENT RECORDED IN PLAT BOOK 9, PAGE 281, SPRING GROVE, SECTION 7, WITHIN THE BOUNDARIES OF SUNFLOWER DRIVE, NORTH OF THE INTERSECTION OF IVY LANE AND SUNFLOWER DRIVE, BEING LOCATED IN EDGEMONT OF VINTON, SECTION 2, IN THE VINTON MAGISTERIAL DISTRICT. Thank you. ~/~~- ~ PLEASE BILL: ~-~Q~-a~_ - GAD /V'O T CHARLES SIMPSON CHARLES SIMPSON, INC. ' P.O. BOX 20539 ROANOKE, VA 24018 ACTION NIIMRCo AT A REGULAR MEETING OF TH! ~ ~`' ~ YOKE COUNTY, VIRGINIA HELD AT THE RCENTER MEETING DATE: August 22, 2000 AGENDA ITEM: Ordinance authoriz sanitary sewer easement rE mont of Vinton, Section 1, w youth of the intersection of ~ 15-foot sanitary sewer eases 'corded in Plat Book 9, P~ hin the boundaries of Sunflc y Lane and Sunflower Drive, _...~ ,.,,,a«u in cagemont of Vinton, Section 2, in the Vinton Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: This is the first reading of the proposed ordinance to authorize quitclaim and release a 15-foot sanitary sewer easement in Plat Book 16, Page 41, Edgemont of Vinton, Section 1, within the boundaries of Sunflower Drive, south of the intersection of Tulip Lane and Sunflower Drive, and a 15-foot waterline easement, and 15-foot sanitary sewer easement in Plat Book 9, Page 281, Spring Grove, Section 7, within the boundaries of Sunflower Drive, north of the intersection of Ivy Lane and Sunflower Drive, being located in Edgemont of Vinton, Section 2, in the Vinton Magisterial District. In November of 1993, C & S Development Corporation, dedicated a 15-foot sanitary sewer easement to Roanoke County as recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia, in Plat Book 16, Page 41, to provide sanitary sewer service to Edgemont of Vinton, Section 1. 1 r~ In April of 1984, C & S Development Corporation, dedicated a 15-foot water line easement and a 15-foot sanitary sewer easement to Roanoke County as recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, Page 281, to provide water and sanitary sewer service to Spring Grove, Section 7. In order for the portion of Sunflower Drive to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of-way be free and clear of any third party rights or encumbrances. The quitclaim and release of the subject portion of the sanitary sewer easements and the water line easement to the Commonwealth of Virginia would be subject to VDOT issuing a permit for such facilities and the condition that the facilities located within the 50-foot right-of-way of Sunflower Drive may continue to occupy the streets in the existing condition and location. The release would be for as long as the subject section of Sunflower Drive is used as part of the public street or highway system; however, said easements would not be vacated by the Board and would revert to the county in the event of abandonment of the street or highway. The Utility Department agrees with this request. (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents to quitclaim and release the sanitary sewer easement within the boundaries of Sunflower Drive of Edgemont of Vinton, Section 2. (2) Decline to adopt the proposed ordinance, which would result in the portion of Sunflower Drive remaining a private road. Roanoke County staff recommends that the Board of Supervisors adopt the proposed ordinance as provided in Alternative 1. SU~B.MITTED BY: APPROVED BY: _.__~ Arnold Covey, Director Elmer C. Hodge Department of Community Devel pment County Administrator 2 Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE Church Johnson McNamara Minnix Nickens No Yes Abs c: Paul Mahoney, County Attorney Gary Robertson, Director, Utility Department DESCRIPTION: NOP TH A 15-foot sanitary sewer easement (P:B. 16, PG. 41) within the boundaries of Sunflower Drive south of the intersection of Tulip Lane and Sunflower Drive, within Edgemont of Vinton, Section No. 2. EDGEMONT OF VINTON, SECTION NO. 1 ^•,, / 1,2 1.3 ' .+ 1:4 >.,~.~. 5 .r r 1 ~ yM ~~ / ~ ~s~15. ..y~~,y ^'19a5 1 ;~x.~ -~ ~ z ~ ' ~ 3~~., fir: .,,f ~~ w n•" . `• R RJ ~~: ~ ,`Or ze. ~ ~ °23~ .~~.o cv~.lry sv~~w ~ ~," ~ ~. ` , . , x~~ t eoo d ai aom~oae co.J 17. te:a: ti ~/.,. .IBS 19 ~ ~• .• ~ 2~,,.. / •• Ix~ ~It,~cy . ::i' `~-'S5. ~~ •. •~°~ Boa e V :a~~ 18. j~ I ra 3. ~ /(i ~~ . ~ J /~ fE 7 ----.... ~~1 ((i I t,,, ! 4;' ' ~, ~ i TULIP LANE j~- ~ ~~~ 8 l 15-FOOT SANITARY SEWER EASEMENT ~_ ~ ~ j j/ TO BE QUIT-CLAIMED AND RELEASED f''"' -L f----.---- . _: EDGEMONT OF VINTON, SECTION NO. 2 ROANOK~' CDU71T?'Y D~'P~~T~d~~'.NT OF CDhf~rfUNITY DEYE~0~1K~'NT EXHIBIT `A' . . 15-FOOT SANITARY SEWER EASEMENT TO BE QUIT-CLAIMED AND RELEASED EDGEMONT OF VINTON, SECTION N0.2 DESCRIPTION: 1_. A 15-foot water line easement and 15-foot sanitary sewer easement (P.B. 9, PG. 281) within the boundaries of Sunflower Drive north of the intersection of Ivy Lane and Sunflower Drive, within Edgemont of Vinton, Section No.2. 15' WATER LINE EASEMENT AND 15' SANITARY SEWER EASEMENT TO BE QUIT=CLAIlVIED AND RELEASED EDGEMONT OF VINTON, SECTION N0.2 SANITARY ~ 1 SEWER WATER ! .. =TEMP• ~ ~ CUL-DE-SAC -~-~'~" f ' ~ :..r Ir .~ ~ ~ o ~' ~. ~'. bra ~ ~/ r _. ~'~ Env ti~ EXHIBIT `B 15-FOOT WATER LINE EASEMENT AND , ROAI~QKE COUNTY 15'-FOOT SANITARY SEWER EASEMENT ~~'~'~~'~~~~ ~~ TO BE QUIT-CLAIMED AND RELEASED COM14~t~1N.I1'Y D~V~~OP.1K.E'NT EDGEMONT OF VINTON, SECTION N0.2 ~ 3 BERING GROVE, SECTION 7 ~.3 ' . / ,..t ~ 1.9 O ~ ~S~ a • ~S' ~, . usi 5 2~ .,,, ,;16q; ~a,a ° to-., - ~ a ... tl. ~ 'r. sub`:., ' 21~ ' 2a. .,w;ti~S ie.~ 'x 23 ^• '~.e d25~': • fit.:. a.a4•• .. 9:. 3z . ••y i. ..~ ~ ~ E5: ~° ~ p'• •~5 ' '..~, ~ 0. 2A. .3i~: •~~ 52.1 rarm ~ ~ ~ 21 ~~;~' !vuvy~s.nou~ j d7 2Y. Bee~d oI Raone« !•a /~, g17 '~'' jL9 ,av 1~B.a, a'' J ,~ Ir .,~` //. ..~ ~~ •~. l, / 54. ' EIS..,,:';UN~,.. 1.8. .y~4. ','/., /~!' 1 ,ln 4' 0. 9 L. ,pr .. 1 ' f J't94~3~~ ~,, ~ ~ / 62.2 ,. ~~.$~ i ~ ~ ~O•~ Baa~w i-!/~ A SITE LEGAL NOTICE Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p. m. session on Tuesday, August 22, 2000 in the Board Meeting Room at the Roanoke County Administration Center, 5204 Bernard Drive S. W. on the petition requesting quitclaim and release of a 15-foot sanitary sewer easement recorded in Plat Book 16, Page 41, Edgemont of Vinton, Section 1, within the boundaries of Sunflower Drive, south of the intersection of Tulip Lane and Sunflower Drive, and a 15-foot sanitary sewer easement, and 15-foot water line easement recorded in Plat Book 9, Page 281, Spring Grove, Section 7, within the boundaries of Sunflower Drive, north of the intersection of Ivy Lane and Sunflower Drive, being located in Edgemont of Vinton, Section 2, in the Vinton Magisterial District. A copy of the documents related to this request may be examined in the office of the Department of Community Development, located at the Roanoke County Administration Center. Given under my hand this 31st day of July, 2000. Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON Tuesday, August 8, 2000 Tuesday, August 15, 2000 Direct the bill for publication to: Charles Simpson Charles Simpson, Inc. P. O. Box 20539 Roanoke, VA 24018 Mail affidavit to: Mary H. Allen, Clerk to the Board County of Roanoke 8~3 ~ 00 P. O. Box 29800 ~ ~ Roanoke, VA 24018 y.:3o pm I ~~~?/ ~ facsimile TRANSMITTAL To: Faz #: Date: Subject: Pages: COMMENTS: Martha Plank Roanoke Times, Legal Advertising 981-3415 August 3, 2000 Attached Legal Notice 2 (including this cover sheet) Any documentation or information included as part of this transmittal, including, without limitation, this cover sheet and any and all attachments or exhibits, is intended solely for the use of the person shown as the recipient hereon and is confidential and privileged attorney- clientinformation unless otherwise indicated Please disregard the attached legal notice faxed to you this morning. It does not need to be published. Thanks. Wanda Riley From the desk of... Wanda G. Riley, CPS Roanoke County Attome}~s Office 5204 Bernard Drive, S.W. Post Office Box 29800 Roanoke, VA 24018-0798 540-772-2071 FAX 540-772-2089 C O V E R FAX Clerk to the Board S H E E T To: Martha Plank Roanoke Times Legal Advertising Fax #: Subj: Attached Legal Notice Date: August 3, 2000 Pages: 2, including this cover sheet. COI\iIlVIENTS Attached is a legal notice to be published in the Roanoke Times on Tuesday, August 8 and Tuesday, August 15 Please call me if you have any questions. From the desk of... Mary H. Allen, CMC/AAE Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Phone: 540-772-2003 Fax: 540-772-2193 .~fo .~ -~ ~ a~ MEMO To: Mary Allen, Clerk to Board of Supervisors From: Arnold Covey, Department of Community Development Subject: Legal Notice Date: July 26, 2000 Please advertise the following notice in The Roanoke Times: ORDINANCE AUTHORIZING QUITCLAIM AND RELEASE OF A 15-FOOT SANITARY SEWER EASEMENT RECORDED IN PLAT BOOK 16, PAGE 41, EDGEMONT OF VINTON, SECTION 1, WITHIN THE BOUNDARIES OF SUNFLOWER DRIVE, SOUTH OF THE INTERSECTION OF TULIP LANE AND SUNFLOWER DRIVE, AND A 15-FOOT SANITARY SEWER EASEMENT, AND 15- FOOT WATER LINE EASEMENT RECORDED IN PLAT BOOK 9, PAGE 281, SPRING GROVE, SECTION 7, WITHIN THE BOUNDARIES OF SUNFLOWER DRIVE, NORTH OF THE INTERSECTION OF IVY LANE AND SUNFLOWER DRIVE, BEING LOCATED IN EDGEMONT OF VINTON, SECTION 2, IN THE VINTON MAGISTERIAL DISTRICT. Thank you. PLEASE BILL: 22 CHARLES SIMPSON CHARLES SIMPSON, INC. P.O. BOX 20539 ROANOKE, VA 24018 RKE BOARD SUPERVISORS TEL~540-772-2193 Transmit Confirmation Report No . Receiver Transmitter Date Time Mode Pages Result 001 RT-LEGAL RKE BOARD SUPERVISORS Rug 03'00 644 00'59 Norm 02 OK Rug 03'00 544 .Mary Allen Re Agenda Item for 8/8 :::Page 1. From: Wanda Riley To: Mary Allen Date: 7/28/00 10:55AM Subject: Re: Agenda Item for 8/8 That sounds good to me. We'll put it that way in our ordinance. Thanks. »> Mary Allen 07/28/00 10:44AM »> Agnes already told me but I put the Public Hearing on with 1st reading on August 22 since public hearings are usually at the evening session if we can do it, with 2nd reading on September 12. Mary »> Wanda Riley 07/28/00 09:36AM »> The agenda item that was sent to you from Comm. Dev. to authorize quitclaim and release of a sewer easement in Edgemont of Vinton is going to be held until August 22, with second reading and public hearing on September 12. Thanks. Wanda ... _ - .Mary Allen Re: Legal_Ad .Page 1 ,. From: Mary Allen To: Wanda Riley Subject: Re: Legal Ad O.K. I won't be here tomorrow or Monday, and it has to go tomorrow to be published the two consecutive weeks. Let me know what to do. Mary »> Wanda Riley 08/02/00 05:06PM »> Please hold the legal ad for the vacation of a drainage easement and quitclaim and release of sewer easement on Cynthia Drive and Spring Meadow Drive in Nottingham Park. I think we have problems. Thanks. Wanda i ~ LEGAL NOTICE Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, August 22 in the Board Meeting Room at the Roanoke County Administration Center, 5204 Bernard Drive S. W. on tfpetjtion requesting to vacate a drainage a ent rec ded in Deed Book 1116, Page 449 ~eF-Plat Book 9, Page 158, and to quitclaim and re ease a 20-foot ~~ sanitary sewer easement recorded in Deed Book 1060, Page 824 within the boundaries ~Z~ of Cynthia Drive and Spring Meadow Drive of Nottingham Park a d located in Windsor -~.c,r--~ ! h HiIIs Magisterial District. ~ ~ ~ ~ ,~ ~ 1 ~-~--~ A copy of the documents related to this request may be examined in the office~f ~ the Department of Community Development, located at the Roanoke County Administration Center. Given under my hand this 31st day of July , 2000. yK~- ~/ ~..~. Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON Tuesday, August 8, 2000 Tuesday, August 15, 2000 Direct the bill for publication to: William Reid Triangle Developers, Inc. 4526 Old Cave Spring Road Roanoke, VA 24018 Mail affidavit to: Mary H. Allen, Clerk to the ~~~'`~~ ~ ~ County of Roanoke P. O. Box 29800 Roanoke, VA 24018 r ; MEMO To: Mary Allen, Clerk to Board of Supervisors ~~~ ~z" ~- ~ a~ From: Arnold Covey, Department of Community Development Subject: Legal Notice Date: July 26, 2000 Please advertise the following notice in The Roanoke Times: ORDINANCE AUTHORIZING TO VACATE A DRAINAGE EASEMENT RECORDED IN DEED BOOK 1116, PAGE 449 AND PLAT BOOK 9, PAGE 158, AND TO QUITCLAIM AND RELEASE A 20-FOOT SANITARY SEWER EASEMENT RECORDED IN DEED BOOK 1060, PAGE 824, WITHIN THE BOUNDARIES OF CYNTHIA DRIVE AND SPRING MEADOW DRIVE OF NOTTINGHAM PARK AND LOCATED IN WINDSOR HILLS MAGISTERIAL DISTRICT. Thank you. PLEASE BILL: WILLIAM REID TRIANGLE DEVELOPERS, INC. 4526 OLD CAVE SPRING ROAD ROANOKE, VA 24018 i - t' ORDINANCE AUTHORIZING TO VACATE A DRAINAGE EASEMENT RECORDED IN DEED BOOK 1116, PAGE 449, AND FURTHER SHOWN IN PLAT BOOK 9, PAGE 158 AND PLAT BOOK 17, PAGE 124, AND TO QUITCLAIM AND RELEASE A 20-FOOT SANITARY SEWER EASEMENT RECORDED IN DEED BOOK 1060, PAGE 824, AND FURTHER SHOWN IN PLAT BOOK17, PAGE 124, WITHIN THE BOUNDARIES OF CYNTHIA DRIVE AND SPRING MEADOW DRIVE OF NOTTINGHAM PARK AND LOCATED IN WINDSOR HILLS MAGISTERIAL DISTRICT.