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HomeMy WebLinkAbout9/12/2000 - Regular 1 ACTION NO. ITEM NO. ~'S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September l2, 2000 AGENDA ITEM: A Resolution of the Board of Supervisors to Authorize a Comprehensive Rezoning of Various Parcels in the Dixie Caverns Area of Roanoke County for the Purposes of Implementing the 1998 Roanoke County Community Plan, as amended COUQNTY ADMINISTRATOR'S COMMENTS: ,Q BACKGROUND: In May of 2000, the Board adopted an amendment to the 1998 Roanoke County Community Plan. This amendment included an updated future land use map for the Dixie Caverns area (attached). Your May action also adopted Community Plan policies pertaining to design guidelines appropriate for new commercial and industrial development in this area. By adopting these plan amendments, the Board designated additional land suitable for future commercial and industrial development, and specified design goals for development in the area. We are now ready to implement the newly adopted future land use map and design guidelines. The attached resolution authorizes and directs the Planning Commission to evaluate and recommend specific parcels in the Dixie Caverns area that are suitable for commercial or industrial zoning. In addition, the resolution also requests that the Planning Commission prepare zoning text amendments to adopt design guidelines for new development in the Dixie Caverns area. ~_ . ~ F 2 State Code provides that publicly sponsored rezonings be initiated by a resolution of the governing body. By adopting the attached resolution the Planning Commission will be legally authorized to start this process and bring forward recommendations for the Board's consideration. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board of Supervisors adopt the attached resolution at your meeting on September 12, 2000 Respectfully Submitted, Approved, ~~ L.; ~~ Terrance H rington, AICP Elmer C. Hod e DDS Depart nt of Community Development County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Church Johnson McNamara Minnix Nickens Vote No Yes Abs ~ R ANp,Y~ ~ ~ p ~ ~ az ~~x~~ ~a~ ~~~~~.~ . ~ rasa ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA SEPTEMBER 12, 2000 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings for September will be broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County should contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call HOM AND HCN ABSENT AT 3:03 P.M. HCN ARRIVED AT 3:06 P.M. HOM ARRIVED AT 3:30 P.M. 2. Invocation: Father Joseph Lehman Our Lady of Nazareth Catholic Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS PERTAINING COVERAGE. 1 -1 ®Recyded Paper C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Congratulations to Shelby Hamlett for installation as president of the General Federation of Women's Clubs, aworld-wide service organization. R-091200-1 BLJ MOTION TO ADOPT RESO URC WITH HOM ABSENT MS. HAMLETT WAS PRESENT TO RECEIVE D. BRIEFINGS NONE E. NEW BUSINESS NONE 1. Request from the Senior and Challenged Citizens Commission for $1,000 funding to reproduce public awareness video, and update on the Commission activities. (Debbie Pitts, Assistant Director of Recreation) A-091200-2 HCN MOTION TO APPROVE $1.000 FUNDING FROM BOARD CONTINGENCY FUND URC WITH HOM ABSENT 2. Request to accept a $90,000 grant on behalf of RADAR from the Commonwealth Mass Transit Fund to purchase two vans with lifts and accept $23,121 Section 18 Pass-Through Operating Monies. (John Chambliss, Assistant County Administrator) A-091200-3 MA 3. Request for authorization to execute an updated contract with the Unified Human Services Transportation System, Inc. to provide CORTRAN Services. (John Chambliss, Assistant County Administrator) HCN MOTION TO BRING BACK ON 10/10/00 WITH FUNDING SOURCE FOR ALTERNATE #2 OTHER THAN BOARD CONTINGENCY FUND. URC WITH HOM ABSENT 2 4. Request from Roanoke City for Valley Wide Work Sessions. (Elmer Hodge, County Administrator) HCN MOTION TO SUPPORT VALLEY-WIDE WORK SESSION MEET URC ECH OR JPM TO SEND LETTER TO ROANOKE CITY MAYOR SMITH 5. Request to adopt resolution authorizing a comprehensive rezoning of various parcels in the Dixie Caverns area of Roanoke County for purposes of implementing the 1998 Roanoke County Community Plan. (Terry Harrington, County Planner) R-091200-5 JBC MOTION TO ADOPT RESO URC BLJ ASKED THAT TERRY__M ED :7~ 6. Request for acceptance of $180,000 Virginia Department of Transportation Recreational Access Grant to construct the North Roanoke Park access road. (Pete Haislip, Director of Parks, Recreation and Tourism) A-091200-6 BLJ MOTION TO APPROVE ACCEPTANCE OF GRANT URC 7. Request for approval of $736,680 financing for seven new solid waste trucks. (Anne Marie Green, General Services Director) A-091200-7 AYES-BLJ.HOM.HCN NAYS-JBC, JPM DE 8. Request for $12,800 funding for Project Impact through June 30, 2001. (Anne Marie Green, General Services Director) CONTINGENCY FUND URC F. FIRST READINGS OF ORDINANCES 1. First reading of ordinance to extend the current franchise agreement with Adelphia (Salem) Cable for ninety days. (Joseph Obenshain, Senior Assistant County Attorney) JBC MOTION TO APPROVE 1sT READING 2 - 9/26/00 URC 2. First reading of ordinance authorizing acquisition of necessary easements to construct the Campbell Hills Water Line project. (Gary Robertson, Utility Director) JBC MOTION TO APPROVE 1sT READING 2 - 9126/00 URC 3. First reading of ordinance authorizing the vacation and quit-claim of a portion of an existing 20-foot sanitary sewer easement and accepting a relocated portion of same easement located on Lot 2, Block 2, Section 1, Lakeland Farms. (Gary Robertson, Utility Director) 0-091200-9 BLJ MOTION TO WAIVE 1sT G. SECOND READING OF ORDINANCES Second reading of ordinance authorizing quitclaim and release of a 15-foot sanitary sewer easement, recorded in Plat Book 16, Page 41, Edgemont of Vinton, Section 1, within the boundaries of Sunflower Drive, south of the intersection of Tulip Lane and Sunflower Drive, and a 15-foot sanitary sewer easement, and 15-foot water line easement recorded in Plat Book 9, Page 281, Spring Grove, Section 7, within the boundaries of Sunflower Drive, north of the intersection of Ivy Lane and Sunflower Drive, being located in Edgemont of Vinton, Section 2, in the Vinton Magisterial District. (Arnold Covey, Community Development Director) 0-091200-10 HCN MOTION TO ADOPT ORD URC 4 H. APPOINTMENTS Grievance Panel 2. Hanging Rock Battlefield and Rail Preservation Foundation 3. Highway and Transportation Safety Commission 4. Industrial Development Authority 5. League of Older Americans Advisory Board 6. Social Services Advisory Board I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-091200-11 HCN MOTION TO ADOPT CONSENT RESO URC 1. Acceptance of Edgemont Circle and the remaining portion of Sunflower Drive into the Virginia Department of Transportation Secondary System. R-091200-11.a 2. Acceptance of sanitary sewer facilities serving Pennwood Townhomes. A-091200-11.b 3. Donations of variable width storm drainage easements on Autumn Drive, Hollins Magisterial District, from (a) Harold B. and Hazel G. Hodges; (b) Joseph K. and Virginia A. Bushnell; (c) A. Jennings and Doris K. Robertson and (d) Stuart J. and Geraldine H. Wamsley. A-091200-11.c 4. Request to approve the Annual Performance Contract with Blue Ridge s Community Services. A-091200-11.d 5. Request to adopt resolution agreeing to co-sponsor "Sustainable Growth for Communities" seminar with the Western Virginia Land Trust. R-091200-11.e J. REQUESTS FOR WORK SESSIONS NONE K. REQUESTS FOR PUBLIC HEARINGS NONE L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS JPM MOTION TO RECEIVE AND FILE - URC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Report on assistance to the School Board on student population projections. 6. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of August 31, 2000. N. REPORTS AND INQUIRIES OF BOARD MEMBERS 6 OTHER BUSINESS ECH ANNOUNCED SEVERAL IMPORTANT COUNTY SPECIAL EVENTS THAT THE BOARD IS INVITED TO: RECESS AT 5:20 P.M. O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session on Fire and Rescue staffing issues (Richard Burch, Fire and Rescue Chief) HELD FROM 5:30 P.M. TO 6:50 P.M. PRESENTED BY RICK BURCH. ECH TO BRING BACK REPORT AND SPECIFIC RECOMMENDATIONS THAT he was informed that this was allowable use in residential zoning. He asked (~ FUTURE TECHNOLOGY AND TRADE EXPO -10/27-10/29/00 OTHER DISCUSSION P. CLOSED MEETING pursuant to Code of Virginia consideration of the disposition of publicly held real (7) probable litigation regrading insurance coverage. P CLOSED MEETING HELD FROM 7:00 TO 7:20 P.M. Q. CERTIFICATION RESOLUTION R-091200-12 R. ADJOURNMENT Section 2.1-344 A (3) estate, AND 2.1-344 A JPM ADJOURNED THE MEETING AT 7:21 P.M. ROAN ,~.~ t _.'.,. ~ 9 a? C~~~xx~~ ~~ ~~xx~~.C2~ 1 38 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA SEPTEMBER 12, 2000 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings for August will be broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County should contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Father Joseph Lehman Our Lady of Nazareth Catholic Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS Resolution of Congratulations to Shelby Hamlett for installation as president of the General Federation of Women's Clubs, aworld-wide service organization. D. BRIEFINGS 1 ® Recycled Paper E. NEW BUSINESS Request from the Senior and Challenged Citizens Commission for $1,000 funding to reproduce public awareness video, and update on the Commission activities. (Debbie Pitts, Assistant Director of Recreation) 2. Request to accept a $90,000 grant on behalf of RADAR from the Commonwealth Mass Transit Fund to purchase two vans with lifts and accept $23,121 Section 18 Pass-Through Operating Monies. (John Chambliss, Assistant County Administrator) 3. Request for authorization to execute an updated contract with the Unified Human Services Transportation System, Inc. to provide CORTRAN Services. (John Chambliss, Assistant County Administrator) 4. Request from Roanoke City for Valley Wide Work Sessions. (Elmer Hodge, County Administrator) 5. Request to adopt resolution authorizing a comprehensive rezoning of various parcels in the Dixie Caverns area of Roanoke County for purposes of implementing the 1998 Roanoke County Community Plan. (Terry Harrington, County Planner) 6. Request for acceptance of $180,000 Virginia Department of Transportation Recreational Access Grant to construct the North Roanoke Park access road. (Pete Haislip, Director of Parks, Recreation and Tourism) 7. Request for approval of $736,680 financing for seven new solid waste trucks. (Anne Marie Green, General Services Director) 8. Request for $12,800 funding for Project Impact through June 30, 2001. (Anne Marie Green, General Services Director) F. FIRST READINGS OF ORDINANCES 1. First reading of ordinance to extend the current franchise agreement with Adelphia (Salem) Cable for ninety days. (Joseph Obenshain, Senior Assistant County Attorney) 2. First reading of ordinance authorizing acquisition of necessary easements to construct the Campbell Hills Water Line project. (Gary Robertson, Utility Director) 3. First reading of ordinance authorizing the vacation and quit-claim of a a portion of an existing 20-foot sanitary sewer easement and accepting a relocated portion of same easement located on Lot 2, Block 2, Section 1, Lakeland Farms. (Gary Robertson, Utility Director) G. SECOND READING OF ORDINANCES Second reading of ordinance authorizing quitclaim and release of a 15-foot sanitary sewer easement, recorded in Plat Book 16, Page 41, Edgemont of Vinton, Section 1, within the boundaries of Sunflower Drive, south of the intersection of Tulip Lane and Sunflower Drive, and a 15-foot sanitary sewer easement, and 15-foot water line easement recorded in Plat Book 9, Page 281, Spring Grove, Section 7, within the boundaries of Sunflower Drive, north of the intersection of Ivy Lane and Sunflower Drive, being located in Edgemont of Vinton, Section 2, in the Vinton Magisterial District. (Arnold Covey, Community Development Director) H. APPOINTMENTS 1. Grievance Panel 2. Hanging Rock Battlefield and Rail Preservation Foundation 3. Highway and Transportation Safety Commission 4. Industrial Development Authority 5. League of Older Americans Advisory Board 6. Social Services Advisory Board CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Acceptance of Edgemont Circle and the remaining portion of Sunflower Drive into the Virginia Department of Transportation Secondary System. 2. Acceptance of sanitary sewer facilities serving Pennwood Townhomes. 3 3. Donations of variable width storm drainage easements on Autumn Drive, Hollins Magisterial District, from (a) Harold B. and Hazel G. Hodges; (b) Joseph K. and Virginia A. Bushnell; (c) A. Jennings and Doris K. Robertson and (d) Stuart J. and Geraldine H. Wamsley. 4. Request to approve the Annual Performance Contract with Blue Ridge Community Services. 5. Request to adopt resolution agreeing to co-sponsor "Sustainable Growth for Communities" seminar with the Western Virginia Land Trust. J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Report on assistance to the School Board on student population projections. 6. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of August 31, 2000. N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session on Fire and Rescue staffing issues (Richard Burch, Fire and Rescue Chief) P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (3) consideration of the disposition of publicly held real estate. Q. CERTIFICATION RESOLUTION R. ADJOURNMENT 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12, 2000 RESOLUTION 091200-1 OF CONGRATULATIONS TO SHELBY HAMLETT FOR BEING SELECTED PRESIDENT OF THE GENERAL FEDERATION OF WOMEN'S CLUBS, AWORLD-WIDE ORGANIZATION WHEREAS, Shelby Hamlett has been an active volunteer with the Virginia Federation of Women's Club (VFWC) and General Federation of Women's Clubs (GFWC) for 40 years, beginning with membership in the Brambleton Junior Woman's Club; and WHEREAS, Ms. Hamlett has served as the VFWC President, First and Second Vice President, Secretary, and Editor of the state magazine, and has served on the GFWC Board since 1980, holding the offices of First Vice President, Second Vice President, Treasurer and Recording Secretary; and WHEREAS, on June 20, 2000, Ms. Hamlett was installed as President of the General Federation of Women's Clubs, aworld-wide women's service organization made up of one million members from 20 countries in 6,500 clubs; and WHEREAS, between 1996 and 1998, more than $56 million dollars and 27 million hours have been donated by GFWC members to 339,000 volunteer projects; and the GFWC has pledged that $12.5 million will be donated for books and education materials to public libraries and public school libraries; and WHEREAS, Ms. Hamlett has represented the GFWC on the "McNeil-Lehrer Hour" on national TV, attended the Fourth World Conference of Women in Beijing, China, and recently returned from Guatemala where she visited schools in remote villages with the intention of improving education for girls; and 3 WHEREAS, Ms. Hamlett is also active in other volunteer activities, serving as a Deacon in her church, chairman of the board of the Easter Seal Society of Virginia and board member of the Council of Community Services. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia expresses its congratulations to Shelby Paisley Hamlett for her 40 years of dedicated service to others and by attaining this high achievement in the General Federation of Women's Clubs; and FURTHER, the Board expresses its pride that an outstanding national leader and active, caring volunteer is a resident of the County of Roanoke. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Church, Nickens, McNamara NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: .J'~• Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Resolutions of Congratulations File A J ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12, 2000 RESOLUTION OF CONGRATULATIONS TO SHELBY HAMLETT FOR BEING SELECTED PRESIDENT OF THE GENERAL FEDERATION OF WOMEN'S CLUBS, AWORLD-WIDE ORGANIZATION WHEREAS, Shelby Hamlett has been an active volunteer with the Virginia Federation of Women's Club (VFWC) and General Federation of Women's Clubs (GFWC) for 40 years, beginning with membership in the Brambleton Junior Woman's Club; and WHEREAS, Ms. Hamlett has served as the VFWC President, First and Second Vice President, Secretary, and Editor of the state magazine, and has served on the GFWC Board since 1980, holding the offices of First Vice President, Second Vice President, Treasurer and Recording Secretary; and WHEREAS, on June 20, 2000, Ms. Hamlett was installed as President of the General Federation of Women's Clubs, aworld-wide women's service organization made up of one million members from 20 countries in 6,500 clubs; and WHEREAS, between 1996 and 1998, more than $56 million dollars and 27 million hours have been donated by GFWC members to 339,000 volunteer projects; and the GFWC has pledged that $12.5 million will be donated for books and education materials to public libraries and public school libraries; and WHEREAS, Ms. Hamlett has represented the GFWC on the "McNeil-Lehrer Hour" on national TV, attended the Fourth World Conference of Women in Beijing, China, and recently returned from Guatemala where she visited schools in remote villages with the intention of improving education for girls; and • ~- WHEREAS, Ms. Hamlett is also active in other volunteer activities, serving as a Deacon in her church, chairman of the board of the Easter Seal Society of Virginia and board member of the Council of Community Services. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia expresses its congratulations to Shelby Paisley Hamlett for her 40 years of dedicated service to others and by attaining this high achievement in the General Federation of Women's Clubs; and FURTHER, the Board expresses its pride that an outstanding national leader and active, caring volunteer is a resident of the County of Roanoke. ~c ,~ A-091200-2 ACTION NO. ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2000 AGENDA ITEM: Request from the Senior and Challenged Citizens Commission for funding the reproduction of a public awareness video series and an update on commission activities. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In 1997, the Board of Supervisors appointed the Commission for Senior and Challenged Citizens to look at the needs of this population in Roanoke County. The Commission has met regularly since January 6, 1998 looking at a number of topics, but focusing on the issues of Education, Transportation, Accessible Housing, and the Americans with Disabilities Act (ADA). On July 14, 1998, the Commission presented two recommendations to the Board. These contained recommendations on improvements for Special Education services in the County Schools and Transportation services for citizens through the CORTRAN service. The Commission has also concluded through their research that many wonderful services are available for citizens; however, in most cases, citizens are not aware of these services. Rather than recommend the creation of additional services, the Commission has been working with RVTV to produce a series of public awareness videos to improve communication with our citizens. We are very pleased to announce that the first video, Common Ground, has been completed and is the first closed- captioned video produced by RVTV. This video prompted RVTV and the valley governments to support closed-captioning of the broadcasts of city council and board meetings. The second video on Transportation Services for Senior and Challenged Citizens is under production and will be completed by the end of September. The third video in the series will be on ADA or education services. We would like to publicly thank RVTV and its dedicated staff for working with us on the video series. The Commission is currently working on a recommendation for affordable and accessible housing, ADA compliance issues, employment for senior citizens and 1 ~~ ~~/ individuals with disabilities, and public awareness. The public awareness initiative will include seminars, lectures, community meetings, print and broadcast media. SUMMARY OF INFORMATION: The Common Ground video is currently running on RVTV; however, the Commission would like to distribute it and the subsequent videos to area schools, libraries, clubs, churches, and organizations. The production of the videos is free through RVTV; however, we are responsible for duplication and mailing costs. We are requesting permission to reproduce and distribute the video series and will need $1,000 to cover the expenses of making this available to the public. FISCAL IMPACT: In order to distribute the video series, $1,000 would need to be appropriated from the Board Contingency Fund. STAFF RECOMMENDATION: Staff recommends that the Board provide support and funding for the Commission's public awareness program for the citizens of Roanoke County by appropriating $1,000 from the Board Contingency Fund to distribute the videos. Respectfully submitted, Approved by, ~•~ ~~ ~ ~~ P.c~t.~y ~1 Debbie Pitts aaH Elmer C. Hodge Assistant Director of Recreation County Administrator ACTION VOTE No Yes Absent Approved (x) Motion by: Harry C. Nickens to approve Church _ x Denied () $1,000 funding from Board Contingency Johnson _ x Received () Fund McNamara- x Referred () Minnix _ _ x To () Nickens x cc: File Debbie Pitts, Assistant Director of Recreation Diane D. Hyatt, Chief Financial Officer 2 ACTION NO. ITEM NUMBER E~ 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2000 AGENDA ITEM: Authorization to Execute an Updated Contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN Services for Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. 1 am concerned that this is not the most cost effective way to deliver this service. 1 will ask the staff to develop alternatives to be considered in next year's budget process. We will survey otherlocalitiessnd discuss with cab companies and other businesses the option to privatize. 1 believe we can increase the hours and provide more transportation within the same dollar amount. BACKGROUND: Unified Human Services Transportation System, Inc. (RADAR) provides the paratransit services of CORTRAN on behalf of Roanoke County. Riders must be 60 years of age or be physically or mentally challenged as per Americans with Disabilities Act (ADA) requirements. The CORTRAN program provides service to qualified County residents during the hours of 7:00 a.m. to 6:00 p.m., Monday through Friday. Reservations are made on a first-come, first- served basis, utilizing any of the vehicles available through the RADAR system. We charge each passenger $3.50 per one-way trip (based upon the fare increase from $2.50 per one-way trip implemented September 1, 1999). The new contract with RADAR is based on a $25.00 per hour rate, less fares received. The average one-way trip for County residents takes 45 minutes. By comparison, the hourly rate for last fiscal year was $24.00 per hour. The increase by RADAR is necessary to cover the increased cost of labor, fuel, and insurance. The CORTRAN service provides curb-to-curb service for qualified County residents to any destination within the outer perimeter of Roanoke County (including points inside the Cities of Roanoke and Salem) . Last year, we reviewed the roster and found 750 County residents on the list of eligible clients of which 332 were ambulatory and 318 used wheelchairs or assistive devices. The travel patterns (destinations) were appropriate uses of the system. 1 "' Last fiscal year, CORTRAN riders used 6,355.75 hours of service resulting in 8,851 one-way trips which cost $151,265.41 after deducting the $3.50 fares paid by the riders. $105,200 is included in the FY 2000-01 budget for this program. Based on this amount, we can fund 21 hours (25 one-way trips per day) compared to the average usage last year of 35 trips per day. Based on current usage. patterns, it would require an additional appropriation of $41,000 to meet the same usage as last fiscal year or $20,600 to fund 25 hours per day. Without the added funding, we will instruct RADAR to cap the use at 25 trips per day on a first-come, first-served basis. The Board may also recall that one of the recommendations of the Commission for the Senior and Disabled to the Board of Supervisors was to increase the publicity of the availability of CORTRAN. Obviously that suggestion will impact the usage of the program and will impact the budget. The effect last September of increasing the fare to $3.50 appears to be the maximum financial burden that many of the constituents can afford. Attachment A shows the utilization by month during FY 1999- 2000. Attachment B shows the financial impact during FY 1999-2000 reflecting the increase in fares effective September 1, 1999. Attachment C shows the projected costs using the 25 hours per day plan. ALTERNATIVES: 1. Increase the allocation to the budget to the CORTRAN account by $20,600 to allow 25 hours per day of service. 2. Increase the allocation to the budget to the CORTRAN account by $41,000 to allow participation by County residents at the same level that the service was used last fiscal year. 3. Authorize the County Administrator to execute the contract for FY 2000-01 capped at the budget of $105,200 and directing CORTRAN to cap the usage at 21 hours (25 trips) per day on a first-come, first-served reservation basis. FISCAL IMPACT: A $20, 600 increase in the budget from the Board Contingency to the CORTRAN account is needed to provide 25 hours of service per day. This is in addition to the $105,200 already allocated. RECOMMENDATIONS: 2 ~- Staff recommends alternative Number 1 to increase the funding to this program by $20,600. The ridership does not appear to be abusing the system so a change in criteria is not suggested at this time. Without an increase in funding, the reduced level of service may not be deemed dependable transportation for qualified persons needing ongoing medical treatments or those who rely on this service for work or education. Respectfully submitted, ohn M. Chambliss, Jr. Assistant Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Approv d by/ Elmer C. Hodge County Administrator ACTION Motion by: brcortran.91200 VOTE No Yes Abs Church Johnson McNamara Minnix Nickens 3 ~ff~c~im2nf ~` C)nt~l 1'r J~~y, 1999 7~~ gag., '~ 999 902 eto, 1999 7 C~ct., 1999 ~2~ {P e } ~ V C}~~., °~ 999 fi5~ JanQ,2~0- 5 ~~~., Lt~OO . ~~~ IV! ar., 2~0~ ~' 1 Air., ~~~ 7~- 11~ ~~r, 0~0 ?96 J~n~, 2i3~ x'33 ~t~ , 51 ~~~ F O ~ ea S~ O O O o O e' O o C? o C C3 aV C 1 Cy O e~ C9 e» r T 'ei' e~ N .~-+ e!! O ra G e¢ o OA C~i t•- ~ t~ et C+e etf ~+~' ~ tt3 00 N eD ~ eaf en IP` !~ d` ttf !n S6f ~ O N r r r lt? Rt? e,0 et r itf N r N ~ r ett eYf N Cr# r 00 N N N e~t d' r' I T ~ T T' T T T T T T T T ett '~ o O O ® O e~ O o O 0 o O o ~ ~ ett o 0 0 0 0 4(} tL1 M1~ o e7 8('~ ![~ t77 t.~ tV 1ii !fi e~ !'~ o ttt ai d' ItA !~ ED It~'9 r' I ~ d I r 4!'l tA N ~ en ut'3 r Q'i ~ ;9C3 49 BEb DD N ~ ~? CCt N i~D iti 'd' tD ~ en Lw! 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ITEM NUMBER ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2000 AGENDA ITEM: Request from Roanoke City for Valley Wide Work Sessions COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: We recently received the attached letter from Mayor Smith asking the County of Roanoke to participate in valley wide bi-annual work sessions with the Cities of Roanoke and Salem, the Counties of Bedford, Botetourt, and Franklin, and the Town of Vinton. This is an excellent idea and I recommend that we participate in these meetings. If there is consensus to do so, Chairman McNamara or I can contact Roanoke City. C_..lL~m2..~r Elmer C. Hodg ads County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to support Church _ x Denied () valley-wide work session meetings Johnson _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File ~{ + { ~ RALPH K. SMITH Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 2.15 CHURCH AVENUE, S.W., ROOM 452 ROANOKE, VIRGINIA 240] 1-1594 TELEPHONE: (540) 853-2444 FAX: (540)853-1145 August 29, 2000 The Honorable Joseph P. McNamara, Chairman Roanoke County Board of Supervisors Post Office Box 29800 Roanoke, Virginia 24018-0798 Dear Joe: F ;. 6 ~. !; ,. F-y The Members of the Roanoke City Council participated in a work session/retreat in July which provided an opportunity for us to discuss strategic planning to accomplish our common goals. The retreat was an overwhelming success and we have agreed to hold a follow-up session later this year. As a result of the success of our retreat, Roanoke City Council unanimously passed a resolution requesting that I invite Salem, Vinton and the Counties of Bedford, Botetourt, Franklin and Roanoke to hold bi-annual work sessions, with each session being devoted to a specific topic of discussion. We believe that the citizens of our respective localities want and deserve decisive action by those persons whom they have elected to represent them. Therefore, please let me know if the Roanoke County Supervisors would like to participate in the Greater Roanoke Valley Work Sessions. The City of Roanoke will be pleased to host the first meeting. Sincer , Ral h K. Smith Mayor RKS:jj A-091200-3 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2000 AGENDA ITEM: Request to Accept a Grant on behalf of RADAR from the Commonwealth Mass Transit Funds to Purchase 2 Vans with Lifts and Section 18 Pass-Through Operating Monies COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Unified Human Services Transportation System, Inc. (RADAR) which operates the CORTRAN program on behalf of Roanoke County has been approved for a capital grant and Section 18 operating monies by the Virginia Department of Rail and Public Transportation. The capital grant is for the purchase of two lift equipped vans at a cost of $90,000 to replace two older vans of their fleet. The State will provide $85,500 with the $4,500 match being provided by RADAR. The Section 18 operating monies in the amount of $23,121 is used to offset some of the cost incurred to provide mass transportation service to the rural service area as defined by the Metropolitan Planning Organization (MPO) of the Planning District Commission. The monies for the urban service area are designated by the State to Valley Metro and the County is not eligible for those monies. As in the past, both of these sources of funds must be received by a local unit of government and then passed on to the service provider. RADAR will be providing the required match for the vans. FISCAL IMPACT: None. The grants must be accepted and the monies must be appropriated to allow the pass-through. 1 ~a RECOMMENDATIONS: Accept the Transportation capital grant in the amount of $85,500 of which RADAR will provide the required $4,500 match and also accept the $23,121 Section 18 operating monies to be used in conjunction with the CORTRAN program to provide service to the rural areas of the County. Respectfully submitted, Approv d by, John M. Chamb iss, Jr. Elmer C. odge Assistant Administrator County Administrator ACTION VOTE No Yes Absent Approved (x) Motion by: Joseph McNamara to approve Church _ x _ Denied ( ) acceptance of grants Johnson _ x Received ( ) McNamara- x Referred ( ) Minnix _ _ x To ( ) Nickens _ x cc: File John M. Chambliss, Jr., Assistant Administrator Diane D. Hyatt, Chief Financial Officer 2 Appendix B Capital Project Agreement Summary for Paratransit Services Project Number: 477-73001-95-2 Grant Recipient: Roanoke County (for RADAR) Project Start Date: July 1, 2000 Project Expiration Date: June 30, 2002 Maximum State Share of Eligible Expenses: $85,500 Maximum State Percentage of Non-federal expenses is 95%. EIN:546001572 00 Capital Project Agreement Budget Detail Expense Detail Purchase 2 Vans with lifts 2000 Total Expenses Expense Summary 1400 Local share of project cost 1300 State share of project cost (95%) Item Amount $90,000 $90,000 $4,500 $85,500 ~` ~. Appendix C Formula Assistance County of Roanoke (for RADAR) FORMULA ASSISTANCE PAYMENT SCHEDULE EIN: 546001572 00 477-42000-14-1 $23,121 Payment Payment Processing Payment No. Date Amount 1 November 1, 2000 $20,809.00 2 FINAL $2,312.00 TOTAL $23,121.00 The processing for each payment is initiated on the payment processing date. The final payment will be processed when a signed copy of the Final Eligibility Report is received by the Department of Rail and Public Transportation. The Final Eligibility Report must be submitted no later than November 15, 2001. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12, 2000 RESOLUTION 091200-5 AUTHORIZING A COMPREHENSIVE REZONING OF VARIOUS PARCELS LOCATED IN THE DIXIE CAVERN AREA OF ROANOKE COUNTY FOR INDUSTRIAL AND/OR COMMERCIAL USE TO ENCOURAGE ECONOMIC DEVELOPMENT WHEREAS, §15.2-2283 (vii), of the Code of Virginia, 1950, as amended, identifies that one of the purposes of a zoning ordinance is to encourage economic development activities that provide desirable employment and enlarge the tax base; and, WHEREAS, the 1998 Roanoke County Future Land Use Plan has designated certain locations of the County as "Principal Industrial" or "Core," which are best suited for higher intensity economic uses; and, WHEREAS, on May 9, 2000 the Board of Supervisors did adopt, after public hearing and recommendation by the Planning Commission, amendments to the 1998 Community Plan to incorporate recommended design guidelines and Future Land Use Plan Amendments for the Dixie Caverns area; and, WHEREAS, public necessity, convenience, general welfare and good zoning practice require an amendment to the zoning ordinance and district maps to accomplish these goals, and more particularly the adoption of design guidelines and a change in zoning of certain real estate to a commercial and/or industrial zoning classification; and, WHEREAS, §15.2-2286.A.7 of the Code of Virginia, 1950, as amended, provides that an amendment to the zoning regulations or zoning district maps may be initiated by resolution of the governing body. 1 NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors wishes to .initiate the amendment of the zoning text and zoning maps for certain real estate located in the Dixie Caverns area of Roanoke County. 2. That the Roanoke County Planning Commission is hereby requested to review the newly adopted Future Land Use Map and design guidelines for the Dixie Caverns area, prepare zoning ordinance text amendments to implement these design guidelines, identify specific parcels suitable for I-1 and or C-2 zoning designation and to make its recommendations to the Board on said amendments, as required by Title 15.2 and the Roanoke County Code. 4. That the County Administrator or his designee is hereby directed to take such actions as may be necessary to accomplish the purposes of this Resolution. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Terry Harrington, County Planner Janet Scheid, Senior Planner Arnold Covey, Director, Community Development David Porter, Director, Economic Development 2 r o~u~6~~~ 'dtuno~ •„ouooy i 3Sf1 ONdI 43SOd021d N~ !~ a $ ~ t ~ ~1~ 6 ~~ J1~~1 S N d 3 ~ V 0 3 1 X 1 4 ;~;*° ~ J '~ ~~ ~c~is oa~o4o,oi~i ~e-i lid~~ f ~ ~~ 8~ H ~I N ~~jj S ^ C ' i 1 ACTION N0. ITEM NO. ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2000 AGENDA ITEM: A Resolution of the Board of Supervisors to Authorize a Comprehensive Rezoning of Various Parcels in the Dixie Caverns Area of Roanoke County for the Purposes of Implementing the 1998 Roanoke County Community Plan, as amended COUNTY ADMINISTRATOR'S COMMENTS: .~,,. BACKGROUND: In May of 2000, the Board adopted an amendment to the 1998 Roanoke County Community Plan. This amendment included an updated future land use map for the Dixie Caverns area (attached). Your May action also adopted Community Plan policies pertaining to design guidelines appropriate for new commercial and industrial development in this area. By adopting these plan amendments, the Board designated additional land suitable for future commercial and industrial development, and specified design goals for development in the area. We are now ready to implement the newly adopted future land use map and design guidelines. The attached resolution authorizes and directs the Planning Commission to evaluate and recommend specific parcels in the Dixie Caverns area that are suitable for commercial or industrial zoning. In addition, the resolution also requests that the Planning Commission prepare zoning text amendments to adopt design guidelines for new development in the Dixie Caverns area. J '' ~ '~ 2 State Code provides that publicly sponsored rezonings be initiated by a resolution of the governing body. By adopting the attached resolution the Planning Commission will be legally authorized to start this process and bring forward recommendations for the Board's consideration. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board of Supervisors adopt the attached resolution at your meeting on September 12, 2000 Respectfully Submitted, Approved, ,i{ ~'y ~.-C rnrt.~ Terrance H rington, AICP Elmer C. Hod e ~DN~ Depart nt of Community. Development County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Church Johnson McNamara Minnix Nickens Vote No Yes Abs °? AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12, 2000 RESOLUTION AUTHORIZING A COMPREHENSIVE REZONING OF VARIOUS PARCELS LOCATED IN THE DIXIE CAVERN AREA OF ROANOKE COUNTY FOR INDUSTRIAL AND/OR COMMERCIAL USE TO ENCOURAGE ECONOMIC DEVELOPMENT WHEREAS, §15.2-2283 (vii), of the Code of Virginia, 1950, as amended, identifies that one of the purposes of a zoning ordinance is to encourage economic development activities that provide desirable employment and enlarge the tax base; and, WHEREAS, the 1998 Roanoke County Future Land Use Plan has designated certain locations of the County as "Principal Industrial" or "Core," which are best suited for higher intensity economic uses; and, WHEREAS, on May 9, 2000 the Board of Supervisors did adopt, after public hearing and recommendation by the Planning Commission, amendments to the 1998 Community Plan to incorporate recommended design guidelines and Future Land Use Plan Amendments for the Dixie Caverns area; and, WHEREAS, public necessity, convenience, general welfare and good zoning practice require an amendment to the zoning ordinance and district maps to accomplish these goals, and more particularly the adoption of design guidelines and a change in zoning of certain C:\OFFICE\WPWIN\WPDOCS\BOS\dixie cavern resolution.wpd 1 ~_~ real estate to a commercial and/or industrial zoning classification; and, WHEREAS, §15.2-2286.A.7 of the Code of Virginia, 1950, as amended, provides that an amendment to the zoning regulations or zoning district maps may be initiated by resolution of the governing body. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors wishes to initiate the amendment of the zoning text and zoning maps for certain real estate located in the Dixie Caverns area of Roanoke County. 2. That the Roanoke County Planning Commission is hereby requested to review the newly adopted Future Land Use Map and design guidelines for the Dixie Caverns area, prepare zoning ordinance text amendments to implement these design guidelines, identify specific parcels suitable for I-1 and or C-2 zoning designation and to make its recommendations to the Board on said amendments, as required by Title 15.2 and the Roanoke County Code. 4. That the County Administrator or his designee is hereby directed to take such actions as may be necessary to accomplish the purposes of this Resolution. C:\OFFICE\WPWIN\WPDOCS\BOS\dixie cavern resolution.wpd 2 --- - -- ; ~~ Whitesell Ocrison Inc. \ ~ ~ " Laoasnpe n¢nileaue / ~'f~ wcm~.n~.~ e,.snv-.o:xa~. rey..,s~a.ama ~~.s~ncar c..c-x+w-.m. W (n T ~ ~ o ~ c + Z a . 0 ~ N z > o W P .! ~l \\ C / T c J »- t Q c O ~ U 0 0 c U ~ .- ~ W _ W o p'l (n Y ~p ~ - O ~p pp X O C ~ ~ O O END: ~ ^ .n.. r~.a. tion ~ .ab ~ _ al~bl~ We 03.0').00 ~ 1~..^.~ ~'-WOD if C Onve qc uM CM!'W ly. fLly ~ ab A.r'sb: 0 9 E Ind P }m Nd Issm g L- 2 ~ .~ ,~ ' ~S AREA O A R "'~ ~-- ~ i ~ SC a~uei-C m - i o L ~= 5 A-091200-6 ACTION NO. ITEM NUMBER ~-~v AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2000 AGENDA ITEM: Request For Acceptance of an $180,000 VDOT Recreational Access Grant to Construct the North Roanoke Park Access Road COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. We are anticipating this project to be complete in late Spring, 2001. BACKGROUND: After two community planning meetings, the Board of Supervisors on December 21, 1999 approved the master plan for a new park in North Roanoke on the 8-acre "AMP" property located on Hollins Road. Planned facilities include two soccer fields, a parking lot, a small picnic pavilion, playground, and a walking trail. A major and expensive component of this project is the construction of a new road to access the site. In April of 1999, Parks' staff submitted a grant to the Virginia Department of Transportation requesting funds from the Recreational Access Program to construct this road. On June 15, 1999, the Commonwealth Transportation Board approved our request for $180,000. This grant award, coupled with a Land and Water Conservation Fund grant of $50,000, and a previous $50,000 Board appropriation, will allow Parks and Recreation to go forward with the construction of this project. County policy requires these funds be appropriated to the Parks and Recreation budget. FISCAL IMPACT: Increases the Parks and Recreation capital budget by $180,00. STAFF RECOMMENDATION: Staff recommends acceptance of $180,000 from the Commonwealth Transportation Board for the funding of the construction of an access road for a park in North Roanoke. C - ~o Respectfully submitted, ~~ ~~~. Pete Haislip ~H Director Approved by, Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Church _ x Denied () acceptance of grant Johnson _ x Received () McNamara- x _ Referred () Minnix _ x To () Nickens _ x cc: File Pete Haislip, Director, Parks, Recreation & Tourism Diane D. Hyatt, Chief Financial Officer Arnold Covey, Director, Community Development 2 ~ ~~~ ~~8 ,~ I :~ I (p., I ~, . ~1~~aFrR80.1yq~'~` __-~,, DEPARTMENT OF TRANSPORTATION CHARLES D. NOTTINGHAM PO BOX 3071 COMMISSIONER SALEM, 24153-5127 August 24, 2000 Mr. Elmer Hodge Roanoke County Administrator P.O. Box 29800 Roanoke, VA 24018 Recreational Access Project 0952-080-310,M501 North County Soccer Complex Dear Mr. Hodge, ~"-'~Q JEFF ECHOES RESIDENT ENGINEER The Commonwealth Transportation Board, at their June 15, 2000 meeting, allocated $180,000 to provide access to the proposed North County Soccer Complex, located off Route 601. A copy of the adopted resolution is attached. Funds for this project will be authorized upon satisfaction of the conditions noted in the adopted resolution. Should you have any questions concerning this, please advise. Sincerely, ~~ J. A. Echols Resident Engineer JAE/cf CC: Arnold Covey w/ attachments Attachments TRANSPORTATION FOR THE 21ST CENTURY 714 CJOl1TM BROAD $T. FAX (540) 387•$407 PNONE: (540) 387-5488 Moved by ~' Gnibb ,seconded by ~' Mi.tchel ,that WHEREAS, Section 33.1-223 of the Code of Virginia sets forth that the General Assembly of Virginia has found and declazed that it is "... in the public interest that access roads and bikeways for public recreational areas and historical sites be provided...," reserves $3,000,000 from highway funds for such purpose, and further provides that "The Commonwealth Transportation Boazd, with the concurrence of the Director of the Department of Conservation and Recreation is hereby authorized to make regulations to carry out the provisions of this section." ; and WHEREAS, the Director of the Department of Conservation and Recreation and the Commonwealth Transportation Board have adopted a joint policy to govern the use of Recreational Access Funds pursuant to Section 33.1-223 of the Code of Virginia; and WHEREAS, the Roanoke County Boazd of Supervisors has, by resolution, requested the use of Recreational Access Funds to provide adequate access the North County Soccer Complex, located off Route 601, and said access is estimated to cost $180,000; and WHEREAS, it is anticipated that this request will be considered by the Director of the Department of Conservation and Recreation and will be found to comply fully with the provisions of Section 33.1-223; and WHEREAS, it is further anticipated that the Duector of the Department of Conservation and Recreation will recommend the construction of the aforementioned access road. NOW, THEREFORE, BE IT RESOLVED that $180,000 from the 1999-2000 Fiscal Year Recreational Access Fund be allocated to construct the access road to the North County Soccer Complex, Project 0952-080-310, M501, contingent upon: the Director of the Department of Conservation and Recreation finding this request to be in compliance with the provisions of § 33.1-223 of the Code of Virginia and recommending the construction of the aforementioned access facility; 2. all necessary right of way, environmental assessments, and utility adjustments being provided at no cost to the Recreational Access Fund; 3. the execution of an appropriate contractual agreement between the County of Roanoke (COUNTY) and the Virginia Department of Transportation (VDOT), to provide for the design, administration, construction and maintenance of this project; and 4. the payment of all ineligible project costs and all eligible project costs in excess of $180,000 from sources other than those administered by VDOT. MOTION CARRIID. 6/15/00 A-091200-7 ACTION NO. ITEM NUMBER ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2000 AGENDA ITEM: Request for Approval of Financing for New Solid Waste Trucks COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval of financing through the Future School Operating Reserve. This saves additional money by avoiding payment of interest. Also please note the benefits of modern technology for a County operation that many would consider basic. BACKGROUND: During the FY00/O1 budget process, the Board of Supervisors approved the purchase of six new automated garbage trucks and one new rearloader. The Board approved lease purchasing these vehicles, and using maintenance savings from the current fleet to cover part of the payments. Bid documents were prepared in July, and the County received four bids on the automated vehicles and five bids on the rearloader. After reviewing the bids, including both the cost and the delivery time as factors for consideration, staff recommends purchasing all seven vehicles from McNeilus Companies at a total cost of $986,680, which is $21,6041ess than originally anticipated. This bid includes six automated vehicles at $866,190 and one rearloader at $120,490. The new automated trucks will include an "AutoReach Arm" , which has the capability to move side-to-side, in addition to up and down. This will allow the drivers to pick up several cans at one stop, which should save a tremendous amount of wear and tear on the engines and transmission. There is also an auto memory feature, which automatically replaces the can exactly where it was picked up. Other localities which are currently using the McNeilus vehicle have indicated that it is an outstanding truck which exceeded expectations. The McNeilus web site, located at www.mcneiluscompanies.com, offers additional information and pictures of these vehicles. With the proceeds of the sale from the existing equipment (estimated to be around $35,000), and the existing budget allocation for one new vehicle, the General Services budget has enough money for a down payment of $250,000. This leaves a balance of $736,680 to be financed. FISCAL IMPACT: Based on discussion by the Board of Supervisors, staff has investigated using existing County funds to purchase the vehicles, rather than obtaining financing from an outside agency. ~' -7 The Department of General Services will repay the County fund over the next three year period, without the additional cost of interest. The balance of $736,680 can be borrowed from the Future School Operating Reserve and repaid interest free over the next three years. This reserve currently has a balance of $1,210,000. As shown on Attachment A, this method of financing can also be used to fund the purchase of two pumpers and two ladder trucks that were also included in the budget. This method of internal financing will save the County interest expense and still replenish money to the Future School Operating Reserve for future use. ALTERNATIVES: 1. Finance $736,680 with an interest free loan through the Future School Operating Reserve to be repaid over the next three years. In addition, allow General Services to keep the proceeds from the sale of the existing vehicles to offset the cost of the down payment. 2. Finance the $736,680 through a conventional lease purchase method, which will cost an estimated $25,000 more in net interest expense. In addition, allow General Services to keep the proceeds from the sale of the existing vehicles to offset the cost of the down payment. 3. Appropriate $736,680 from the General Fund Unappropriated Balance to purchase the refuse vehicles. STAFF RECOMMENDATION: Staff recommends Alternative # 1. Respectfully submitted, Anne Marie Green D-~i~ General Services, Director Approved by, Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Absent Approved (x) Motion by: Harry C. Nickens to approve Church x _ Denied () purchase of trucks and Mr. Hodge to Johnson _ x _ Received () bring back funding methodology on 9/26/00 McNamara x Referred () Minnix _ x To () Nickens _ x _ cc: File Anne Marie Green, Director, General Services Diane D. Hyatt, Chief Financial Officer ~, .~- rr w- C Attachment A County of Roanoke, Virginia Use of Future School Operating Reserve to Fund Capital Leases Addition to Reserve in Original Budget Allocation to South County detention pond Refuse Vehicles Lease Purchase of 6 automated trucks and one rearloader Repayment from solid waste budget 2000-01 2001-02 2002-03 2003-04 1, 500, 000 1, 500, 000 (290,000) (986,680) 250,000 250,000 250,000 236,680 Fire Vehicles Lease Purchase of 2 pumpers & 2 platforms (downpayment of $500,000 paid by fire directly to vendor in 2000-01) Repayment from fire dept Activity for the year Reserve at beginning of year Reserve at end of year (1,500,000) 500,000 500,000 500,000 473,320 750,000 750,000 736,680 - 473,320 1,223,320 1,973,320 473,320 1,223,320 1,973,320 2,710,000 I i . A-091200-8 Item No. ~' AT A REGULAR MEETING OF THE ROANOKE COUNTY, VIRGINIA BOARD OF SUPERVISORS, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ROANOKE COUNTY, VIRGINIA MEETING DATE: September 12, 2000 AGENDA ITEM: Request for Funding for Project Impact through June 30, 2001 COUNTY ADMINISTRATOR'S COMMENTS: G~~ J~~~^'~C BACKGROUND: Project Impact is an initiative of the Federal Emergency Management Agency to encourage communities to become more proactive in dealing with emergencies through mitigation efforts before disaster strikes. The Roanoke Valley was the first Project Impact community in Virginia, chosen due to the reputation that the Valley has for working on a regional basis in addressing disasters and particularly stormwater management issues. Project Impact emphasizes working through partnerships, both with other governments, and with private citizens and the business community to make people more aware of how they can protect themselves and their homes and businesses by being prepared. The Valley received a grant of $500,000 in December, 1998, which has been administered through a regional steering committee made up of local government staff and partner members of the business community. A coordinator was hired on a temporary basis to help with the day-to-day operations of the committee and the various work groups. The accomplishments ofProject Impact in the Roanoke Valley to date include: • Seminars for businesses on preparing for disasters. • Workshop for nursing homes and other facilities for citizens with special needs on how to protect their clients during disasters. • Participation in public events, including the Roanoke County Tons of Fun at Tanglewood Mall and the Regional Home Builders Home Show. • Provided GIS software to each Valley government to help make the mapping systems compatible. • Prepared a detailed report on which hazards are likely to occur in the Valley, and how citizens can protect themselves. That report is currently being printed, and the Board will receive copies shortly. ~'~~ • Sponsored a visit for staff members from the four local governments to visit Charlotte, North Carolina to study storm water management and Charlotte's response to NPDES Phase I requirements. • Creation of Website. • Preparation of video which has been shown in seven states and was presented to James Lee Witt, Director of FEMA. • Creation and distribution of newsletter. • Survey of 700 randomly chosen citizens across the valley to determine citizen awareness and knowledge on stormwater management issues. • Distribution of 4,000 "bill stuffers" with emergency preparedness information for families to heating oil customers through APB/Whiting Company. • Hosted meeting of FEMA Region 3 Project Impact communities. The donation of time to Project Impact from the local governments and citizens of the valley is estimated at over 9,000 hours. The value of time and materials donated to Project Impact is $600,000, which does not include the original grant, $40,000 received from the Virginia Department of Emergency Management or $79,000 donated by Roanoke City for additional flood plain elevation certificates. Based on the efforts to date, the Roanoke Valley has been chosen as a "star community" for Region 3 by FEMA, making the Valley the best Project Impact community out of 20 in the six state region. An award will be presented to Valley representatives at the Project Impact Summit in November. The grant will run out on November 30, 2000. Current plans to be completed by that date include: Completion of a $72,000 project to verify the GPS survey controls across the Valley. This ensures that surveys prepared in three dimensions are correct and compatible from locality to locality and establishes avalley-wide control for future mapping and surveying, flood plain studies, elevations, etc. Complete over 2,000 elevation certificates for properties in the flood plain. If the individual property owners had contracted for this service, it would have cost over $2 million. The certificates inform property owners of the depth of flooding they can expect at their location during a 100 year flood. This is useful for hydraulic models and in choosing properties to be removed from the flood plain, as well as for damage assessment, mitigation and emergency response planning, grant analysis and information for the public. Completion of interactive CD-rom and distribution to every school in the Valley. The CD's focus on stormwater and Project Impact worked with the schools systems to ensure that they are SOL compliant Promotion of Castletech Systems floodgates to encourage property owners to protect their homes from flooding. Project Impact worked out a substantial discount on the gates for valley citizens, and one has been installed in the North Lakes subdivision as a pilot project. 2 ~" • Publication oflarge-format map that shows the flood plains in the Valley, along with areas of wildfire threat. The map will also include possible shelters, such as schools, fire stations and civic centers. Distribution of 102,000 copies, one to each address in the valley, is scheduled for September 29 and October 1. Copies will also be mailed to owners of properties in the flood plains, which will meet Roanoke County's requirement for public outreach activities for the Community Rating System, which is connected to the National Flood Insurance Program. • A workshop is scheduled for November 2 for valley engineers, surveyors, developers and contractors on FEMA mapping procedures. • Hosting a grantsmanship training program in October. Based on the amount and quality of work which Proj ect Impact has produced for the Roanoke Valley, the steering committee voted to seek additional funding from the four local governments to continue the project through the end of the fiscal year. Roanoke, Salem and Vinton have already appropriated funding through June 30, 2001, and Roanoke County's per capita share is $12,800. During the additional six months of operation, the steering committee expects to complete the following: 1. Develop environmental pilot projects for stormwater management uses. The coordinator has already begun working with a Roanoke County Girl Scout troop on a program for a stream at Happy Hollow, and plans to develop one for the detention basin at the new South County high school. 2. Develop additional partnerships to prepare effective grant applications to protect the Valley from disaster. 3. Participate in further planning for the NPDES Phase 2 requirements which will take effect in March, 2003. Roanoke City is in negotiation to prepare a needs assessment that will make recommendations for the approach that the Valley should take in meeting these requirements, and has asked the other localities to participate. All public awareness materials developed by Project Impact will be applicable for the public education and awareness programs that the Phase 2 applications will require. 4. Enhancing the I-flow program. Project Impact is in the process of obtaining a report from a consultant in methodology for making the I-flows (high water detection devices) more reliable, and the committee then plans to find ways to implement the recommendations. 5. Reviewing feasibility of structuring Proj ect Impact for the long term to obtain grants for additional regional projects. The committee will investigate 501(c)(3) status, as well as cooperative arrangements with other suitable entities, such as the Greenways Commission or the Clean Valley Council. In the long term, Project Impact may serve as the methodology for the four Valley governments to address storm water managements problems and issues. The Roanoke Valley has benefitted in many ways from Project Impact, and can continue to do so in the near future. Since the other locals governments have appropriated funding to continue the project for six months, Roanoke County will need to participate financially in order to remain 3 ~'~ a voting member of the steering committee and to obtain the benefits of a regional approach to storm water management. FISCAL IMPACT: Roanoke County's share is $12,800. Funds are available in the Board Contingency Account. ALTERNATIVES: 1. Appropriate $12,800 from Board Contingency Fund to fund Roanoke County's share of Project Impact through June 30, 2001. This will allow the County to continue to participate in this regional project and to work with the other localities in finding ways to address the upcoming NPDES requirements. 2. Do not appropriate funding. This will mean that Roanoke County will not participate in Project Impact after November 30, 2000, and the other localities will move forward without us. This will hamper regional efforts to address storm water management, and be a step backward from our previous commitment to working with the other Valley governments on this issue. STAFF RECOMMENDATION: Staff recommends Alternative # 1. Respectfully submitted, Respectfully submitted, .I Q,~nme. ~.~ut Anne Marie Green ~ Elmer C. Hodge Director of General Services County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Church _ x Denied () $12 800 fundingfrom Board Contingency Johnson _ x _ Received () Fund McNamara- x Referred () Minnix _ x To () Nickens _ x cc: File Anne Marie Green, Director, General Services Diane D. Hyatt, Chief Financial Officer 4 Item No. r~ I AT A REGULAR MEETING OF THE ROANOKE COUNTY, VIRGINIA BOARD OF SUPERVISORS, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ROANOKE COUNTY, VIRGINIA MEETING DATE: September 12, 2000 AGENDA ITEM: First Reading of Ordinance Extending the Current Franchise Agreement with Adelphia (Salem) Cable for Ninety Days COUNTY ADMINISTRATOR' S COMMENTS: BACKGROUND: In 1994, the County entered into an extension of its franchise agreement with Salem Cable, owned by Booth American Company, in order to make the term of this franchise coincide with Salem Cable's franchise with the City of Salem. The franchise agreements both terminated simultaneously in October, 1999, allowing Roanoke County and Salem City to negotiate new agreements which would be substantially similar. On September 28, 1999, the Board of Supervisors appointed a negotiating team to work with the County Attorney's office and the City of Salem in reaching a new franchise agreement. This negotiating team has met to discuss those issues which should be addressed in the new franchise agreement and ordinance. The City of Salem has recently reached a final agreement with Adelphia and formally granted them a franchise renewal. The county's representatives are now involved in final negotiations with Adelphia to renew its franchise under similar terms. Therefore, since the current franchise agreement, with the previous ninety day extensions granted on January 11, 2000, March 28, 2000 and June 27, 2000, is set to expire on October 1, 2000, an extension must be approved so that negotiations can be successfully completed. SUMMARY OF INFORMATION: The cable franchise in the Glenvar and Masons Cove area of Roanoke County was originally held by Salem Cable, which was owned by Booth Communications. Booth was purchased by the Adelphia system in April, 1997, and at that time this Board approved a transfer of the franchise to Adelphia, operating as Blacksburg/Salem Cablevision. The Board of Supervisors has appointed a cable television committee to deal with franchise issues with Adelphia. The committee consists of a representative from the Roanoke Valley Cable Television Committee (Dr. Harry Nickens), the supervisor from the Catawba district (Butch Church), a representative from the school system (Dr. Jane James), the staff person previously overseeing the cable television operations (Anne Marie Green) and a citizen representative (James Dickey). During the negotiations for the extension of the franchise in 1994, Booth provided a capital grant of $40,000 to the County, free basic cable service to government and school facilities, and an interconnect with the Cox system to allow RVTV to cablecast on Channel 3 in the Booth system. Both Booth and Adelphia have provided a high quality of service to Roanoke County residents, and staffhas received very few complaints about the cable provider. The cost to residents is comparable ~i to that of Cox customers, and the channel selection is almost identical. Adelphia is currently working on expanding its service into the field of Internet service, which should be available to its customers in the near future. The franchise agreements in both localities were to expire on October 4, 1999, and were extended for ninety days until January 2, 2000, and again for additional ninety day periods until October 1, 2000. In addition to the preliminary staff discussions between the local governments and with Adelphia, there has been one meeting of the negotiating committee with the local general manager of Adelphia, Mr. Carruth and a recent meeting with the county's cable television consultant, Douglas Harold, to further develop the county's negotiating position. At this time, the City of Salem has reached final agreement with Adelphia on the terms of their franchise renewal and has granted a franchise renewal to Adelphia. At the same time Roanoke County, in cooperation with Roanoke City and the Town of Vinton, is involved in negotiations with Cox Communications for an extension of their franchise in the Roanoke Valley. Common issues regarding both the language of the franchise ordinance and the terms of the franchise agreement are expected to arise in these negotiations. Based upon the recommendations made by Mr. Harold following the City of Salem negotiations, it is anticipate that Roanoke County and Adelphia can soon reach agreement on the terms of a new franchise ordinance and agreement, An ordinance approving the extension of the franchise agreement is attached to this Board Report. FISCAL IMPACT: None anticipated at this time. The County may receive a capital grant from Adelphia, which will provide funding for cable or Internet related equipment. STAFF RECOMMENDATION: Staff recommends that the Board approve the attached ordinance, extending the current franchise agreement by ninety days. Respectfully submitted, Jos B. O ensham Elmer C. Hodge Se ~ r Assistant County Attorney County Administrator ACTION Approved Denied Received Referred to ()Motion by: O No Yes Abs Church _ Johnson McNamara Minnix _ _ _ Nickens 2 ~i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12, 2000 ORDINANCE EXTENDING THE FRANCHISE OF BLACKSBURG/SALEM CABLEVISION ,INC. D/B/A SALEM CABLE TV TO OPERATE A CABLE TELEVISION SYSTEM IN ROANOKE COUNTY FOR A PERIOD OF 90 DAYS WHEREAS, Blacksburg/Salem Cablevision, d/b/a Salem Cable TV, a wholly owned subsidiary of Adelphia Communications Corporation, currently holds a franchise granted by the Board of Supervisors of Roanoke County, Virginia, to operate a cable television system within portions of Roanoke County which franchise expired on October 4, 1999, and was extended for a period of ninety (90) days by action of the Board of Supervisors on September 28, 1999, and for additional ninety (90) day periods by action of the Board on January 11, 2000, March 28, 2000, and June 27, 2000; and WHEREAS, negotiations are currently under way between Blacksburg/Salem Cablevision, Inc., d/b/a Salem Cable TV, and the County of Roanoke for the renewal of this franchise agreement, which negotiations may not be concluded sufficiently prior to such date to permit adoption of a new franchise agreement by the Board of Supervisors of the County of Roanoke prior to the expiration of the current franchise agreement on or about October 1, 2000; and WHEREAS, Blacksburg/Salem Cablevision, Inc., d/b/a Salem Cable TV, is prohibited by federal law from operating a cable television system within any jurisdiction without a franchise agreement or extension as defined by federal law; and WHEREAS, the first reading of this ordinance was held on September 12, 2000, and the second reading of this ordinance was held on September 26, 2000. F-i BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That in order to permit Blacksburg/Salem Cablevision, Inc., d/b/a Salem Cable TV, to continue to operate a cable television franchise within the territorial limits of Roanoke County, Virginia, after October 1, 2000, and to prevent any interruption of cable television services to customers of Salem Cable TV, the franchise of Blacksburg/ Salem Cablevision, Inc., d/b/a Salem Cable TV, for the operation of a cable television system within Roanoke County, Virginia, is hereby extended for a period of ninety (90) days beginning at 12:00, midnight, on October 1, 2000, under the same terms and conditions as contained in the existing franchise agreement originally granted by the Board of Supervisors of Roanoke County, Virginia, to Booth American Company, d/b/a Salem Cable TV, in October, 1994, and subsequently transferred to Blacksburg/Salem Cablevision, Inc., d/b/a Salem Cable TV, as of April, 1997. 2. This ordinance shall be in full force and effect from its passage. 2 ACTION # ITEM NUMBER ~o~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2000 SUBJECT: First Reading of Ordinance - Authorization to Acquire Necessary Easements to Construct the Campbell Hills Water Line Project COUNTY ADMINISTRATOR'S COMMENTS: YN~~C d~ ~ BACKGROUND: The Board of Supervisors has approved the Campbell Hills Water Line Project under the Capital Improvement Program for the current year. This project will provide Spring Hollow Water to the Campbell Hills subdivision, which is adjacent to the water treatment facility. Potable water is currently provided by ground water wells that have poor quality because of hardness. Construction of this water line will allow these wells to be abandoned, thereby, reducing maintenance requirements for the water system. This project is expected to begin in October 2000 and be completed by February 2001. SUMMARY OF INFORMATION: The Campbell Hills Water Line Project will require acquisition of five (5) separate easements from three property owners. Preliminary negotiations have begun with the affected property owners. Offers have been made based upon 40% of the assessed land value plus cost of expected damage caused by the work. These offers are consistent with the County's past policy for acquiring easements. ~a The following is a list of properties involved and estimated easement amount: TAX MAP NO. PROPERTY OWNERS AMOUNT 72.02-01-08.1 Marshall, B. R. and Linda R. $ 600.29 72.02-01-08.2 Marshall, B. R. and Linda R. $ 50.00 72.02-01-08.4 Marshall, Anthon T. and Sharon H. $ 563.33 72.02-01-16 Thomas, Inc. $1,788.23 72.02-01-45 Thomas, Inc. $ 18.89 FISCAL IMPACT: The cost of easement acquisition is included as part of the overall project budget of $164,000. RECOMMENDATION: Staff recommends that the Board of Supervisors approve the acquisition of easements following the second reading on September 26, 2000. SUBMITTED BY: Gary R bertson, P.E. ~~ Utility Director ACTION Approved () Motion by: Denied ( ) Received ( ) Referred to APPROVED: Elmer C. Hodge County Administrator Church Johnson McNamara Minnix Nickens VOTE No Yes Abs r ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12, 2000 ORDINANCE FOR AUTHORIZATION TO ACQUIRE NECESSARY WATER LINE EASEMENTS AND PROPERTY TO CONSTRUCT THE CAMPBELL HILLS WATER LINE WHEREAS, location plans for the Campbell Hills Water Line Project have been completed and the project will require acquisition of water line easements across certain properties; and WHEREAS, said easements are to be acquired to facilitate any future construction of the Campbell Hills Water Line; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on September 12, 2000; and the second reading was held on September 26, 2000. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition and acceptance of the necessary water line easements for the Campbell Hills Water Line Project is hereby authorized across the following properties, referenced by tax map number, from the following property owners, their successors or assigns: TAX MAP NO. PROPERTY OWNER AMOUNT 72.02-1-8.1 Marshall, B. R. and Linda R. $ 600.29 72.02-1-8.2 Marshall, B. R. and Linda R. $ 50.00 72.02-1-8.4 Marshall, Anthony T. and Sharon $ 563.33 72.02-1-16 Thomas, Inc. $1788.23 72.02-1-45 Thomas, Inc. $ 18.89 2. That the consideration for each easement acquisition shall not exceed a value equal to 40% of the current tax assessment for the property to be acquired plus the cost of actual damages, G:\COMMON\September\campbell.watec line.ests.wpd ~~ if any; and 3. That the consideration for each easement shall be paid from the Campbell Hills Water Line Account; and 4. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these acquisitions, all of which shall be on form approved by the County Attorney. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12, 2000 ORDINANCE 091200-9 AUTHORIZING THE VACATION AND QUIT- CLAIM OF A PORTION OF AN EXISTING 20-FOOT SANITARY SEWER EASEMENT AND ACCEPTANCE OF A RELOCATED PORTION OF THE SAME EASEMENT ACROSS LOT 2, BLOCK 2, SECTION 1, LAKELAND FARMS WHEREAS, by Deed dated March 1, 1977, Ezera E. Wertz and Elsie M. Wertz conveyed to the Roanoke County Public Service Authority (predecessor in title to the Board of Supervisors of Roanoke County, Virginia), a sewer line easement, twenty feet (20') in width, across a tract of land owned by the Wertz's, in connection with the sewer system designated as "Interceptor from Nottingham Hills to Castle Rock West, Section 1 "; and, WHEREAS, Lakeland Developers, Inc., subsequently subdivided and developed a portion of said tract of land into Section 1, Lakeland Farms, as shown upon the plat dated November 17, 1977, made by T.P. Parker & Son, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 123; and, WHEREAS, the above-described 20' sewer easement is referenced, but incorrectly shown upon the subdivision plat as an "existing 15' san. sew. esmt."; and, WHEREAS, the petitioners, Claude L. Piche and Susan H. Piche, husband and wife, are the owners of Lot 2, Block 2, Section 1, Lakeland Farms; and, WHEREAS, a recent survey of said property reflects that the residential dwelling located thereon encroaches upon the north side of the 20' sanitary sewer easement; and, WHEREAS, the petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate and quit-claim the northern five feet (5') of the sanitary sewer easement and accept in exchange an additional five feet (5') for sanitary sewer easement purposes on the southern side of the existing easement for a total width of twenty feet (20'); and, 1 WHEREAS, the relocation has been accomplished without cost to the County and meets the requirements of the Utility Department. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on September 12, 2000 and the second reading of the ordinance was waived; and 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, 3. That, conditioned upon the exchange as hereinafter provided, vacation and quit-claim of the northern five feet (5'), as shown on Exhibit A (attached), of the 20' sanitary sewer easement across Lot 2, Block 2, Section 1, Lakeland Farms, in the Windsor Hills Magisterial District, owned by Claude L. Piche and Susan H. Piche, husband and wife, is hereby authorized and approved; and, 4. That, in exchange, acquisition and acceptance of an additional five feet (5'), as shown on Exhibit A (attached), for sanitary sewer easement purposes on the southern side of the existing easement for a total width of twenty feet (20') be, and hereby is, authorized and approved; and, 5. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to, survey costs and recordation of documents, shall be the responsibility of the petitioners, Claude L. Piche and Susan H. Piche, or their successors or assigns; and, 6. That, as a further condition to the adoption of this ordinance, Roanoke County will not be responsible for repair or replacement of any structure or improvement 2 (particularly including the existing deck), which encroaches the new twenty foot (20') sanitary sewer easement, (shown as "NEW 20' S.S.E" on the attached plat), across Lot 2, Block 2, Section 1, Lakeland Farms, owned by Claude L. Piche and Susan H. Piche, or their successors or assigns; and, 7. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. 8. That this ordinance shall be effective on the date of its adoption. On motion of Supervisor Johnson to waive the first reading and adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: m~~- ,~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 • • E%HIBIT A (RT. N0. 1502) CYNTHIA DRIVE OLD PIN BEARS 50' R/W S 72'08'44" E 4.17' FROM CORNER 15' PUBLIC I I °' I UTILITY ESM'T. I 1~ mo 1 ---------------1- JI--1- 17.5' 7.5II V i 3d' MINIMUM BLDG. LINE ~ jl N I _ -J~ 1 122.71' .~ ~~ _ 928.2 TO P.I. WI7H Q UIKELAND DRIVE ~ O =° 92 OlD PIN •~ o y a ~. ! `- - Nt,+ _.--- ,____1,3• ovER I 5' OF SANITARY cn---SEWER EASEMENT _ _ _ - ` T0. BE VACATED -v -' _ ~ _ EXIST. 8" ~ N SAN. SEWER cn o N S 7T34'~0" E CAL° 20' SANITARY SEW ____ !~ . N ~ coNC. 20' eELOw NEW S.S.E.' _ _ _ _ ~; _----- -'~ EASEMENT o = 824 G ~ ,,,•.... - .., ~ - ~ ___ _ _ _ 1060 P p g ~ ~ .. ----- _ _ - w o N ~ LOT 1 LOT 3 w ~ LOT 2 ~= N 5' TO BE DEDICATED ~' ~' BLOCK 2 o m 'n~i FOR SANITARY SEWER ~ ~ " " 0.228 ACRE ~ 0°• OlD PIN BEARS EASEMENT ~ OLD P IN ~.~ ~ N 72'21'18" E OLD S 73'36'10" E PIN I 80.00' CONCRETE W wAUC V _, N 23.0' Iz 34 3' I ~ 15' SANITARY SEWER -~ .rn w I~ . I 2 STORY EASEMENT I ro tN .~ I ~ P FRAME DWELLING ~'' I o °D~ N0. 5576 ER ~ pN- - - 223.04' , AT SN69' ` ~ ~ 0.53' FROM CORNER 80.00' ~. oLD NOT TO SCALE -'- N 73'36'10" W ~. x piN A b OLD PIN ~ ~ CENTERLINE OF BRANCH NOTTINGHAM PARK SUBDIVISION ~ ~` /- IS CENTERLINE OF 40' ~/ DRAINAGE EASEMENT i LEGAL REFERENCE: NOTES: THIS PLAT IS SUBJECT TO INFORMATION P.B. 9, PG. 123 WHICH MAY BE DISCL05ED BY A TITLE TAX N0. 76.03-4-21 REPORT BY A LICENSED ATTORNEY. THE SUBJECT PROPERTY IS LOCATED IN FLOOD INSURANCE ZONE "X" SO DESIGNATED BY F. E.M.A. SURVEY FOR CLA UDE L. ~c SUSAN PI CHE' OF LOT 2, BLOCK 2 SECTION 1, LAKELAND FARMS • ~o~y~E pLTH Op `' ~A~ C DAVID A. BE38 Z v _ No, 002240 D ~c ~--'- g.3o_yaoo l,9h4 SURN~~~~ JACK G BESS L4ND SURVEYOR 5422 STARKEY RD DANOKE, VA 24014 VIRGINIA AUGUST 30, 2000 R OANOKE COUNTY, SCALE f" = ~ 30' ~3 ACTION NO. ITEM NO. F~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2000 AGENDA ITEM: First Reading of an Ordinance Authorizing the Vacation and Quit-Claim of a Portion of an Existing 20-Foot Sanitary Sewer Easement and Accepting a Relocated Portion of Same Easement Located on Lot 2, Block 2, Section 1, Lakeland Farms (Windsor Hills Magisterial District) COUNTY ADMINISTRATOR'S COMMENTS: Q~~ ~rr~~ SUNIlVIARY OF INFORMATION: On March 1, 1977, Ezera E. Wertz and Elsie M. Wertz conveyed a 20-foot sanitary sewer easement to the Roanoke County Public Service Authority (predecessor in title to the Roanoke County Board of Supervisors). This property was subsequently subdivided and developed into Lakeland Farms, Section 1, and the plat dated November 17, 1977, and recorded in Plat Book 9, page 123, incorrectly shows this easement as a 15-foot sanitary sewer easement. When the residence was constructed, it was apparently sited assuming the easement was 15-feet wide. This causes the dwelling to encroach the actua120-foot easement by approximately 3.5 feet. This encroachment was discovered during a recent title examination for the sale of the property. The petitioners, Claude L. Piche and Susan H. Piche, have requested that the Board of Supervisors vacate and quit-claim the northern five feet (5') of the sanitary sewer easement and accept in exchange an additional five feet (5') on the southern side of the existing easement for a total width of 20 feet. FISCAL IlVIPACT: All costs associated with the adjustment of this easement will be the responsibility of the petitioners. F_ 3 STAFF RECOMMENDATION: Staff recommends that the northern five feet (5') of the existing 20-foot sanitary sewer easement be vacated and quit-claimed and an additional five feet (5') on the southern side of the existing easement be accepted in exchange as shown on the attached plat (Exhibit A), and further recommends adoption of the attached ordinance. The staff feels that the sewer line can still be properly maintained with this revised easement. ij~ted by: Gary L. F Utility Di Approved Denied Received Referred to P.E. Motion by: Approved: ~>~ Elmer C. Hodge County Administrator ACTION McNamara _ _ Minnix _ _ _ Nickens VOTE No Yes Abs Church Johnson "3 ~°~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12, 2000 ORDINANCE AUTHORIZING THE VACATION AND QUIT-CLAIM OF A PORTION OF AN EXISTING 20-FOOT SANITARY SEWER EASEMENT AND ACCEPTANCE OF A RELOCATED PORTION OF THE SAME EASEMENT ACROSS LOT 2, BLOCK 2, SECTION 1, LAKELAND FARMS WHEREAS, by Deed dated March 1, 1977, Ezera E. Wertz and Elsie M. Wertz conveyed to the Roanoke County Public Service Authority (predecessor in title to the Board of Supervisors of Roanoke County, Virginia), a sewer line easement, twenty feet (20') in width, across a tract of land owned by the Wertz's, in connection with the sewer system designated as "Interceptor from Nottingham Hills to Castle Rock West, Section 1 "; and, WHEREAS, Lakeland Developers, Inc., subsequently subdivided and developed a portion of said tract of land into Section 1, Lakeland Farms, as shown upon the plat dated November 17, 1977, made by T.P. Parker & Son, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 123; and, WHEREAS, the above-described 20' sewer easement is referenced, but incorrectly shown upon the subdivision plat as an "existing 15' san. sew. esmt."; and, WHEREAS, the petitioners, Claude L. Piche and Susan H. Piche, husband and wife, are the owners of Lot 2, Block 2, Section 1, Lakeland Farms; and, WHEREAS, a recent survey of said property reflects that the residential dwelling located thereon encroaches upon the north side of the 20' sanitary sewer easement; and, WHEREAS, the petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate and quit-claim the northern five feet (5') of the sanitary sewer easement and accept in exchange an additional five feet (5') for sanitary sewer easement purposes on the southern side of the existing easement for a total width of twenty feet (20'); and, WHEREAS, the relocation has been accomplished without cost to the County and meets the requirements of the Utility Department. F- 3 THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on September 12, 2000; and a second reading was held on September 26, 2000; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, 3. That, conditioned upon the exchange as hereinafter provided, vacation and quit- claim of the northern five feet (5'), as shown on Exhibit A (attached), of the 20' sanitary sewer easement across Lot 2, Block 2, Section 1, Lakeland Farms, in the Windsor Hills Magisterial District, owned by Claude L. Piche and Susan H. Piche, husband and wife, is hereby authorized and approved; and, 4. That, in exchange, acquisition and acceptance of an additional five feet (5'), as shown on Exhibit A (attached), for sanitary sewer easement purposes on the southern side of the existing easement for a total width of twenty feet (20') be, and hereby is, authorized and approved; and, 5. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to, survey costs and recordation of documents, shall be the responsibility of the petitioners, Claude L. Piche and Susan H. Piche, or their successors or assigns; and, 6. That, as a further condition to the adoption of this ordinance, Roanoke County will not be responsible for repair or replacement of any structure or improvement (particularly including the existing deck), which encroaches the new twenty foot (20') sanitary sewer easement, (shown as "NEW 20' S.S.E" on the attached plat), across Lot 2, Block 2, Section 1, Lakeland Farms, owned by Claude L. Piche and Susan H. Piche, or their successors or assigns; and, ~3 7. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. 8. That this ordinance shall be effective on the date of its adoption. g:/attorney/vlh/agenda/Lakeland.Piche.Ord E%HIBIT A (RT. N0. 1502) CYNTHIA DRIVE OlD PIN BEARS 50' R/W S 72'08'44" E 4.17' FROM CORNER i 15' PUBLIC I I~ ~~ I UTILITY ESM'T. I II "`~o I ---------------I- JI--~ 17.5' 7.s~I ~I 30' MINIMUM BLDG. LINE ~ ~I iv I S 73'36' 10" E ` 80.00' ' OLD PIN CONCRETE W wAUC v _, N I z 122.71' P 23.0' ~~: I ~ 11 I 34.3' 15' SANITARY SEWER •I o, 1 2 STORY n, EASEMENT I N A II p FRAME °' 1'-' iv DWELLING ^-' I p 00.I I N0. 5576 .... ARY SEWER ^ MAN- -- .~ ~~ 928.2 TO P.1. WITH ~ I,p,KELp,ND DRIVE ~ ~g OLD :° r2 I PIN -0 0 9 NW ~- ~~ 1.3+ OVER 5' OF SANITARY cN SEWER EASEMENT TO BE VACATED _ _ _ _ _ -v - - EXIST 8" N ~, SAN. SEWER ~ "' 77'34'00" E 20 SANIT _ ____ _ o N _ - EASEMENT = 824 NEVI/ 20' S.S.E. ~ n BE OW ~ .......... N .... .. . x ~` ~ C\L=5 - - - - - - - _ - N p_g_ 1060 _PG_ ~ ~ ~ --------- x w N ~ r LOT 1 LOT 3 - ~ LOT 2 ~ -~ _ ~ N 5' TO BE DEDICATED ~ ~' BLOCK 2 a m {' FOR SANITARY SEWER ~ ~ ''~ 0.228 ACRE n ~ EASEMENT ~ OLD PIN ~.` ~ OLD PIN BEARS ON LINE ~. ? 223.04 ~ AT 78.69' ` 80.00' ~. 0.53 FROM CORNER oLD NOT TO SCALE ~ N 73'36'10" W ~. x PIN A ~ OLD PIN ~~ I CENTERLINE OF BRANCH NOTTINGHAM PARK SUBDIVISION ~~` /-IS CENTERLINE OF 40' ~/ DRAINAGE EASEMENT ` ~~.~- - ~ i LEGAL REFERENCE: NOTES: THIS PLAT IS SUBJECT TO INFORMATION P.B. 9, PG. 123 WHICH MAY BE DISCLOSED BY A TITLE TAX N0. 76.03-4-21 REPOR T BY A LICENSED ATTORNEY. THE SUBJECT PROPERTY IS LOCATED IN FLOOD INSURANCE ZONE "X" SO DESIGNATED BY F.E.M.A. SURVEY FOR CLA UDE L. &' SUSAN FICHE' OF LOT 2, BLOCK 2 SECTION f, LAKELAND FARMS ~~p1.TH of RDANOKE COUNTY, VIRGINIA ~r°~ ~~~P~, SCALE ~" _ 30' AUGUST 30, 2000 ° DAVID A. BESS Z v _ No. 002240 D S - 30- Z o~ JACK G. BESS lgHO SURN~~°~ LAND SURVEYOR 5422 STARKEY RD ROANOKE, VA 24014 N. B. 1 12 D-002 F3 t ^~ ,,~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12, 2000 ORDINANCE 091200-10 AUTHORIZING QUIT-CLAIM AND RELEASE OF PORTION OF A FIFTEEN-FOOT SANITARY SEWER EASEMENT RECORDED IN PLAT BOOK 16, PAGE 41, AND QUIT-CLAIM AND RELEASE OF PORTION OF A FIFTEEN-FOOT SANITARY SEWER EASEMENT AND PORTION OF A FIFTEEN-FOOT WATER LINE EASEMENT RECORDED IN PLAT BOOK 9, PAGE 281 AND FURTHER SHOWN IN PLAT BOOK 16, PAGE 41, WITHIN THE BOUNDARIES OF SUNFLOWER DRIVE, EDGEMONT OF VINTON, SECTION 2, SITUATED IN THE VINTON MAGISTERIAL DISTRICT WHEREAS, in order for portions of Sunflower Drive to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of-way be free and clear of any third party rights or encumbrances; and, WHEREAS, VDOT has requested quit-claim and release to the Commonwealth of Virginia, subject to certain conditions, of all existing easements within the boundaries of Sunflower Drive, namely the following: a portion of a 15' sanitary sewer easement, south of the intersection of Tulip Lane and Sunflower Drive, Edgement of Vinton, Section No. 2, shown and designated as "NEW 15' S.S.E." on the'Plat Showing Section No. 1 "Edgemont of Vinton" Property of C. & S. Dev. Corp.,' dated September 10, 1993, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 16, page 41; a portion of a 15' sanitary sewer easement, north of the intersection of Ivy Lane and Sunflower Drive, Edgemont of Vinton, Section No. 2, shown and designated as "15' S.S.E." on `Plat of Section 7 "Spring Grove" Property of C. & S. Dev. Corp.,' dated January 23, 1984, and recorded in the aforesaid Clerk's Office in Plat Book 9, page 281, and further shown as "EX. 15' S.S.E." on `Plat Showing Section No. 1 "Edgemont of Vinton" Property of C. & S. Dev. Corp.," dated September 10, 1993, and recorded in the aforesaid Clerk's Office in Plat Book 16, page 41; and a portion of a 15' water line easement, north of the intersection of Ivy Lane and Sunflower Drive, Edgemont of Vinton, Section No. 2, shown and designated as "15' WATER LINE ESM'T." on `Plat of Section 7 "Spring Grove".......,' dated January 23, 1984, and recorded in the aforesaid Clerk's Office in Plat Book 9, page 281, and further shown as "EX. 15' W.L.E." on `Plat Showing Section No. 1 "Edgemont of Vinton"......,'dated September 10, 1993, and recorded in the aforesaid Clerk's Office in Plat Book 16, page 41; and WHEREAS, it will serve the interests of the public to have Sunflower Drive accepted into the state secondary road system and the release, subject to the issuance of a permit and other conditions, will not interfere with other public services and is acceptable to the affected Roanoke County departments. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on August 22, 2000; and a second reading was held on September 12, 2000; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be released are hereby made available for other public uses by conveyance to the Commonwealth of Virginia for acceptance of Sunflower Drive into the state secondary road system by the Virginia Department of Transportation (VDOT). 3. That quit-claim and release to the Commonwealth of Virginia of the portion of the 15' sanitary sewer easement recorded in Plat Book 16, page 41, of the 15' sanitary sewer easement recorded in Plat Book 9, page 281, and further shown on Plat Book 16, page 41, and of the 15' water line easement recorded in Plat Book 9, page 281, and 2 further shown on Plat Book 16, page 41, within the boundaries of Sunflower Drive as shown on Exhibits A and B, is hereby authorized subject to the following conditions: a. VDOT issuance of a permit for any and all water lines or pipes, sanitary sewer lines or pipes, and any related appurtenances or facilities. b. The facilities located within the 50-foot right-of-way, under Sunflower Drive, Edgemont of Vinton, Section 2, shown on Plat Book 16, page 41, and Plat Book 9, page 281, may continue to occupy the street or highway in the existing condition and location. c. The release would be for so long as the subject sections of Sunflower Drive are used as part of the public street or highway system. 4. That the subject easements are not vacated hereby and shall revert to the County in the event of abandonment of the street or highway. 5. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: ~• Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 ~ DESCRIPTION: . A 15-foot sanitary sewer easement (P.B. 16, PG. 41) within the boundaries of Sunflower Drive south of the intersection of Tulip Lane .and Sunflower Drive, within Edgemont of Vinton, Section No. 2. EDGEMONT OF VINTON, f SECTION NO. 1 NOPTH ~.z ~.~ >w ~~. ~ ~m .. JI I 5 i ERIE. t .Y ~ I O ~ ~ raw r { ~ ,; . 4~ i . ~ ~ ./ TULIl' LANE ! . . ~ /~-_ i! ~ ~~~ ~` / ~ ~~.~~ l ~ r ~ 15=FOOT SANITARY SEWER EASEMENT ~ / ~ ~ j . TO BE QUIT-CLAIMED AND RELEASED 1 t-----.---- k EDGEMONT OF VINTON, SECTION N0.2 :~~ _,., ~$. yt. ~^^SITE ~Z.: a~ j1 EXHIBIT `A' • . ~ -, R0A1~0~` CDZTN7'~ 15-FOOT SANITARY SEWER EASEMENT . ~},E`P~~T'~£~~'NT aF ~ TO BE QUIT-CLAIMED AND RELEASED ~'03~r~i'FTNITY 1~~'YElQ~'M~'N~' EDGEMONT OF VINTON, SECTION N0.__~ ~7 r ~ ^ ~ se., ~J ~n, ,. d o ~' saiou~ Bb d i Aneno4• i . 1. °~ Iti0.~11~ . _ ~l ~' .~ '; DESCRIPTION: ~ ~ _ I.E` ~~~ ~E9 ~~b .. ~.a 4 '. ,., 5 A 15-foot water line easement and 15-foot sanitary sewer mti ~.. ' ~s "'- a~ •• zz^ 6 easement (P.B. 9, PG. 281) within the boundaries of •~ .,;`'=~~~'' -~•~_o•' ' " •'~d•` Sunflower Drive nor-th of the intersection of Ivy Lane ,,. ;4~'~"•'-z io' ~` and Sunflower Drive, within Edgemont of Vinton Section No.2. - ~~ ~' L,. ~:; ta., _' " ~~ "~;• ~ 4~, . . . 15' WATER LINE EASEMENT AND or a' -;,' -~°-. ~9 -µ'.Q ,. :.- a°.,, ~+' " . 15' SANITARY SEWER EASEMEIv~T ~ " '°~ f 'f ~~°€ ~ ^• °. " ~ TO BE QUIT=CLAIMED AND RELEASED '`' '' " e1: " `~•" y°~ ~~',~ '°' p •"i~.:.' J 'W aa: - lLLm .. i:' aq ';a lk. n EDGEMONT OF VINTON, `'te'e'` ~ ~ °`' ,a,~~, ' SECTION N0.2 '~ .''~ w~. u• 7Ll SANITARY ~ 1 ~ . +. •a~"• ~~ ~ mod.... ~.,, -t•e. iY u. at.f '~J SEWER ~ ~~~... " ,q; *°•,: •..`• ~. - WATER •----.._... "~. :, f °,. .•~ xcex e ,. pia y °...' `~~1: ///rr: 1 i ~~+' `u°_ .fit ".'u. . '~:% ......) ~ ~ / ( I ~--~i e ~ . ~ I ~~ ``~~ SITE =:TEMP • ~.. ~ C~_DE-SAC---~'e'• f ' ti. ~~~ 3. ~ L; ;~ _ ~ ~ ~ # .SPRING GROVE, ~. ,,~' ~ ~-p ,y{ \ `~\ ~P SECTION 7 ~. \\~~ ~ . ~16 ~ \ ~ . ~: /, - ~~' ...~ _ ~, ~~v EX:HIB IT `B' COU_NT'Y 15-FOOT WATER LINE EASEMENT AND ROAND~E 15'- FOOT SANITARY SEWER EASEMENT D.~'P~ ~T~~~'NT OF TO BE QUIT-CLAIlVIED AND RELEASED CD,3~31'F~.ATITY DEYE~OPM.~~~Y?' . EDGEMONT OF VIlVTON, SECTION NO,_~ .. October 5, 2000 NOTE TO: Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Valuation Paul M. Mahoney, County Attorney FROM: Brenda J. Holton SUBJECT: ORDINANCE 091200-10 Attached is a revised copy of the above ordinance. Some additional information about the plats which should have continued from Page 1 to the top of Page 2 was omitted. Please replace the copy sent to you with this revised copy. Thanks. Attachment ACTION NUMBER ITEM NUMBER V AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2000 AGENDA ITEM: Ordinance authorizing quitclaim and release of a 15-foot sanitary sewer easement recorded in Plat Book 16, Page 41 Edgemont of Vinton, Section 1, within the boundaries of Sunflower Drive, south of the intersection of Tulip Lane and Sunflower Drive, and a 15-foot sanitary sewer easement, and 15-foot water line easement recorded in Plat Book 9, Page 281, Spring Grove, Section 7, within the boundaries of Sunflower Drive, north of the intersection of Ivy Lane and Sunflower Drive, located in Edgemont of Vinton, Section 2, in the Vinton Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: G~~titi~.~aC This is the second reading of the proposed ordinance to authorize quitclaim and release a 15-foot sanitary sewer easement in Plat Book 16, Page 41, Edgemont of Vinton, Section 1, within the boundaries of Sunflower Drive, south of the intersection of Tulip Lane and Sunflower Drive, and a 15-foot water line easement and a 15-foot sanitary sewer easement in Plat Book 9, Page 281, Spring Grove, Section 7, within the boundaries of Sunflower Drive, north of the intersection of Ivy Lane and Sunflower Drive, located in Edgemont of Vinton, Section 2, in the Vinton Magisterial District. In November of 1993, C & S Development Corporation, dedicated a 15-foot sanitary sewer easement to Roanoke County as recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia, in Plat Book 16, Page 41, to provide sanitary sewer service to Edgemont of Vinton, Section 1. 1 .t -i In April of 1984, C & S Development Corporation, dedicated a 15-foot water line easement and a 15-foot sanitary sewer easement to Roanoke County as recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, Page 281, to provide water and sanitary sewer service to Spring Grove, Section 7. In order for the portion of Sunflower Drive to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of-way be free and clear of any third party rights or encumbrances. The quitclaim and release of the subject portion of the sanitary sewer easements and the water line easement to the Commonwealth of Virginia would be subject to VDOT issuing a permit for such facilities and the condition that the facilities located within the 50-foot right-of-way of Sunflower Drive may continue to occupy the streets in the existing condition and location. The release would be for as long as the subject section of Sunflower Drive is used as part of the public street or highway system; however, said easements would not be vacated by the Board and would revert to the county in the event of abandonment of the street or highway. The Utility Department agrees with this request. (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents to quitclaim and release the sanitary sewer easement within the boundaries of Sunflower Drive of Edgemont of Vinton, Section 2. (2) Decline to adopt the proposed ordinance, which would result in the portion of Sunflower Drive remaining a private road. Roanoke County staff recommends that the Board of Supervisors adopt the proposed ordinance as provided in Alternative 1. MITTED BY: APPROVED BY: ''`h,',.i,~ Arnold Covey, Director Elmer C. Hodge Department of Communit Development County Administrator 2 ~~ 1 Approved Denied Received Referred To ACTION Motion by: VOTE Church Johnson McNamara Minnix Nickens No Yes Abs DESCRIPTION: A 15-foot sanitary sewer easement (P.B. 16, PG. 41) within the boundaries of Sunflower Drive south of the intersection of Tulip Lane.and Sunflower Drive, within Edgemont of Vinton, Section No. 2. EDGEMONT OF VINTON, SECTION NO. 1 -~ .. r~ % ~ I(~ .4~~ i ! ~ --- ..._...~ a-. _. ~ ,~ - j / ! ~' / ~, 4' ' ~, ~ ~ TULIP LANE ' j ~~ ~ ~,__ . ~/~ % // ~ -j . ~s-~' j/ ~ ~ 15-FOOT SANITARY SEWER EASEMENT ,~ / ~ ~ j . TO BE QUIT-CLAIMED AND RELEASED -~t----.---- EDGEMONT OF VINTON, SECTION NO. 2 NOPTH I.E :.~ r ,s. a.. .. ! SITE EXHIBIT `A' ~~~~• !a R.~'S. /. J !2P LLB , Boad ~DA1~f1K~ ~p~,~rTy 15-FOOT SANITARY SEWER EASEMENT DEF_d~3'~fE'N'T ~~' - TO BE QUIT-CLAIMED AND RELEASED COd~dfUNITY' .£}~`YE.~Q ~1K~NT EDGEMONT OF VINTON, SECTION N0.2 .~ C w.... ~~~ O ~,J lz.y cuw~ty sµ~iouv, 9ovid o .Po ~~ 3 a 1 1 V~ ~ 11 '; DESCRIPTION: 1 A 15-foot water line easement and 15-foot sanitary sewer easement (P.B. 9, PG. 281) within the boundaries of Sunflower Drive north of the intersection of Ivy Lane and Sunflower Drive, within Edgemont of Vinton, Section No.2. 15' WATER LINE EASEMENT AND 15' SANITARY SEWER EASEMENT TO BE QUIT=CLAIMED AND RELEASED _.~ _..~, w,., . ~~, ~_ ~.. EDGEMONT OF VINTON, SECTION N0.2 SANITARY. 1 SEWER ,. WATER . y A/ . Y =TEMP. ~ . CUL-DE-SAC --~'~- ~- ?~ ~ 1 t ~~f; ~ .:~. ~ ~ 16 ~_ ~~~~ `i, ~ ~ _ ~,~ ,~v ~~ EXHIBIT `B r 15-FOOT WATER LINE EASEMENT AND ROA1~0~' CDU_NTY _ 15'- FOOT SANITARY SEWER EASEMENT ~~'~'~-~~~~~~ 0~' TO BE QUIT-CLAIlVIED AND RELEASED CO,M,3~FJNI4'Y D~s'YE.~O~'ME'N2' EDGEMONT OF VINTON, SECTION NO__~ SPRING GROVE, SECTION 7 ~.9 5 .~ :¢~~~ .. S ~~~'' s ~ 9 ~ ,e ~ IA. w I A SITE ~~ se.~ ~ ~~ o, ~a,~. ~a~y J /-f ~,. /,/ /' \, /~ `2.2 Bo0/GW ~`~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12, 2000 ORDINANCE AUTHORIZING QUIT-CLAIM AND RELEASE OF PORTION OF A FIFTEEN-FOOT SANITARY SEWER EASEMENT RECORDED IN PLAT BOOK 16, PAGE 41, AND QUIT-CLAIM AND RELEASE OF PORTION OF A FIFTEEN-FOOT SANITARY SEWER EASEMENT AND PORTION OF AFIFTEEN-FOOT WATER LINE EASEMENT RECORDED IN PLAT BOOK 9, PAGE 281 AND FURTHER SHOWN IN PLAT BOOK 16, PAGE 41, WITHIN THE BOUNDARIES OF SUNFLOWER DRIVE, EDGEMONT OF VINTON, SECTION 2, SITUATED IN THE VINTON MAGISTERIAL DISTRICT WHEREAS, in order for portions of Sunflower Drive to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of--way be free and clear of any third party rights or encumbrances; and, WHEREAS, VDOT has requested quit-claim and release to the Commonwealth of Virginia, subject to certain conditions, of all existing easements within the boundaries of Sunflower Drive, namely the following: a portion of a 15' sanitary sewer easement, south ofthe intersection of Tulip Lane and Sunflower Drive, Edgement of Vinton, Section No. 2, shown and designated as "NEW 15' S.S.E." on the `Plat Showing Section No. 1 "Edgemont of Vinton" Property of C. & S. Dev. Corp.,' dated September 10, 1993, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 16, page 41; a portion of a 15' sanitary sewer easement, north of the intersection of Ivy Lane and Sunflower Drive, Edgemont of Vinton, Section No. 2, shown and designated as "15' S.S.E." on `Plat of Section 7 "Spring Grove" Property of C. & S. Dev. Corp.,' dated January 23, 1984, and recorded in the aforesaid Clerk's Office in Plat Book 9, page 281, and further shown as "EX. 15' S.S.E." on `Plat Showing Section No. 1 "Edgemont of Vinton" Property of C. & S. Dev. Corp.," dated September 10, 1993, and recorded in the aforesaid Clerk's Office in Plat Book 16, page 41; and a portion of a 15' water line easement, north of the intersection of Ivy 7 r' Lane and Sunflower Drive, Edgemont of Vinton, Section No. 2, shown and designated as "15' WATER LINE ESM'T." on `Plat of Section 7 "Spring Grove".......,' dated January 23, 1984, and recorded in the aforesaid Clerk's Office in Plat Book 9, page 281, and further shown as "EX. 15' W.L.E." on `Plat Showing SectionNo. 1 "Edgemont ofVinton"......,' dated September 10, 1993, and recorded in the aforesaid Clerk's Office in Plat Book 16, page 41; and WHEREAS, it will serve the interests ofthe public to have Sunflower Drive accepted into the state secondary road system and the release, subject to the issuance of a permit and other conditions, will not interfere with other public services and is acceptable to the affected Roanoke County departments. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 ofthe Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on August 22, 2000; and a second reading was held on September 12, 2000; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be released are hereby made available for other public uses by conveyance to the Commonwealth of Virginia for acceptance of Sunflower Drive into the state secondary road system by the Virginia Department of Transportation (VDOT). 3 . That quit-claim and release to the Commonwealth of Virginia of the portion of the 15' sanitary sewer easement recorded in Plat Book 16, page 41, of the 15' sanitary sewer easement recorded in Plat Book 9, page 281, and further shown on Plat Book 16, page 41, and of the 15' water line easement recorded in Plat Book 9, page 281, and further shown on Plat Book 16, page 2 • ~"'I 41, within the boundaries of Sunflower Drive as shown on Exhibits A and B, is hereby authorized subject to the following conditions: a. VDOT issuance of a permit for any and all water lines or pipes, sanitary sewer lines or pipes, and any related appurtenances or facilities. b. The facilities located within the 50-foot right-of--way, under Sunflower Drive, Edgemont of Vinton, Section 2, shown on Plat Book 16, page 41, and Plat Book 9, page 281, may continue to occupy the street or highway in the existing condition and location. c. The release would be for so long as the subject sections of Sunflower Drive are used as part of the public street or highway system. 4. That the subject easements are not vacated hereby and shall revert to the County in the event of abandonment of the street or highway. 5. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. g:\attorney\vlh\agenda\Quitclaim\Edgemontof Vinton.gcord 3 ~'~ ACTION NUMBER ITEM NUMBER ~T `'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2000 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. GRIEVANCE PANEL The three year terms of Henry H. Wise, Alternate; King Harvey, Alternate; and Karen Ewell, Alternate, will expire October 28, 2000. 2. HANGING ROCK BATTLEFIELD AND RAIL PRESERVATION FOUNDATION The three year term of Pete Haislip, Director of Parks & Recreation & Tourism, will expire October 25, 2000. Mr. Haislip was appointed to complete the unexpired term of Timothy Gubala on January 25, 2000. 3. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year terms of Jay E. Gaylor, Legal Representative, and James M. Martin, Senior Representative, expired June 30, 1999. Mr. James Martin has notified the Clerk's Office that he does not wish to serve another term. The four year terms of Thomas A. Abbott, Citizen at Large; Gordon E. Saul, Neighborhood; and Hank Gregory, Citizen at Large, Jr., expired June 30, 2000. Mr. Gregory has served two successive terms and is NOT eligible to serve another term. The one year term for a youth representative who must be attending a Roanoke County high school is vacant. 1 r. . .f, ~~~ 4. INDUSTRIAL DEVELOPMENT AUTHORITY Mr. J. Carson Quarles, a member of the IDA since 1986, and who lives in the Hollins Magisterial District, has notified the Board that he is resigning from the Authority as of June 30, 2000. The IDA appointments are not required to be made by magisterial district, but traditionally, each magisterial district is usually represented. The four year term of J. Richard Cranwell, who lives in the Windsor Hills Magisterial District, will expire September 26, 2000. 5. LEAGUE OF OLDER AMERICANS -ADVISORY BOARD The three-year term of Elizabeth Bogle expired March 31, 2000. The Advisory Board member is appointed by the League of Older Americans but must be ratified by the Roanoke County Board of Supervisors. 6. SOCIAL SERVICES ADVISORY BOARD The four-year term of Robert H. Lewis, Vinton Magisterial District, expired August 1, 2000. Mr. Lewis has served two consecutive terms and is not eligible for reappointment. SUBMITTED BY: APPROVED BY: . /-Ua Mary H. Allen, CMC/ E Elmer C. Hodge Clerk to the Board County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Johnson _ _ _ Received () McNamara- _ Referred () Minnix To () Nickens _ _ 2 r ti RESOLUTION 091200-11 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: ~€ ~~ ,. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12, 2000 1. That the certain section of the agenda of the Board of Supervisors for September 12, 2000, designated as Item I -Consent Agenda be, and hereby is approved and concurred in as to each item separately set forth in said section designated Item 1 through 5, inclusive, as follows: 1. Acceptance of Edgemont Circle and the remaining portion of Sunflower Drive into the Virginia Department of Transportation Secondary System. 2. Acceptance of sanitary sewer facilities serving Pennwood Townhomes. 3. Donations of variable width storm drainage easements on Autumn Drive, Hollins Magisterial District, from (a) Harold B. and Hazel G. Hodges; (b) Joseph K. and Virginia A. Bushnell; (c) A. Jennings and Doris K. Robertson and (d) Stuart J. and Geraldine H. Wamsley. 4. Requesttoapprove the Annual Performance Contract with Blue Ridge Community Services. 5. Request to adopt resolution agreeing to co-sponsor "Sustainable Growth for Communities" seminar with the Western Virginia Land Trust 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 r On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisor cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation Gary Robertson, Director, Utility John M. Chambliss, Jr., Assistant Administrator Janet Scheid, Senior Planner 2 . _.~ ~_ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 12TH DAY OF SEPTEMBER 2000, ADOPTED THE FOLLOWING: RESOLUTION 091200-11.a REQUESTING ACCEPTANCE OF EDGEMONT CIRCLE AND THE REMAINING PORTION SUNFLOWER DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineerforthe Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Nickens Seconded By: None Required Yeas: Supervisors Johnson Minnix Church Nickens, McNamara Nays: None Absent: None A Copy Teste: ~- Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation i• ~~: ' .r r i /® ~-1 NORTH ~~'s,, ,, .%a,.o -,.o m r ~,a ~"~ a ~ ~%~' 6'0 0 ~; . \~~ a~yb o Q~ ~. '~ e.; xi~~~.r xD $y~~y - a ° ~o~ x~°r "" ,a~; ~~ .ate ~"V' ,~~ ~. r ~ ~v CIA ,:. ~ ~ h o ~. ~-F- ~ ~~, ~ r -!P © ,,, y ` K.,.R.t18~ N~1 ~" fq~~Y,~*. .r ,b ~a- ~a'L~/~ 's'z, :% ~'.,~,ry~ . ;' EDGEMONT OF VINTON, '"~~., SECTION 1 (DES: 2) ' ~~. .~ *.~'•:~~'~,, EDGEMONT OF VINTON, fi' ~/ ~~'~ ~ SECTION 2 (DES: 1,3) ~ ~ '' ~°' ` - a 3'~ `c . .,,~ r ro :`~~~ j ~ ~~~. t ~, ~ .. ~:~ a .r d i , .~rw ~. 1 =r :L `~' ~ .~.. „4 r~~ cep,,. %"~ b `~. .o ~„. 4~ C /: / . ~ZQW'~'N S' ~ .r 0 ~~~~t ~~MG~ y ;~ c«PaVr a ~ ~t .. C ~ 'i~~ ~ ~, d a .~ s"' ~ ~ / ~ ~ ~~'• SPRING GROVE, t" SECTION 7 (DES: 4) r s. r . i+ EDGEMONT OF VINTON, SECT. 1 ROAl'~OgE` COU'NT'Y' EDGEMONT OF VINTON, SECT. 2 1)~,.P.~~T,~~,NTT C~, SPRING GROVE, SECT. 7 Acceptance of Edgemont Circle and remaining CO~dhfTJNIT'Y D~+-'YTr'T;O~A~T;'`NT portion of Sunflower Drive into the Virginia ~ Department of Transportation Secondary System. J PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1. Edgemont Circle -from the intersection of Sunflower Drive to its cul-de-sac. 2. Sunflower Drive -from the radii of Tulip Lane to a point 84.53' southwest of the radu of Tulip L"ane. 3. Sunflower Lane -from the point 84.53' southwest of the radii of Tulip Lane to a point 202' north of the radii of Ivy Lane. 4. Sunflower Lane - from the point 202' north of the radii of Ivy Lane to the radii of Ivy Lane. LENGTH: (1) 0.16 MILES (2) 0.02 MILES (3) 0.26 MILES (4) 0.04 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET (3) 50 FEET (4) 50 FEET PAVEIv1ENT WIDTH: (1) 30 FEET (2) 36 FEET (3) 36 FEET (4) 36 FEET SERVICE: (1) 12 HOMES (2) w (3) 24 HOMES (4) -- ~ UI CINII'Y ~1~~~' i ~ x ^I ~ 0 _~ c~ 0 m x E L U Q ~ r L O H H y, U r W Q C/1 O Or ~ \ p~ N C7 ~~ z 01 H a a ~ ~ ~ c e ~ ~ N U d Q Ln ... 2 m ~ ~ t ~ ~; ~. ~ ~ z ~, ,, o ~ m H p N H U ~ W 'a CA ~ ~ Q ~ Z 3 °N' ~ z Q ~° H O W a. ~ H o z Q ~ o ~ ~ w ~ ~ ~ cn w ~C O ~ s ar ~ t ~ Z C 7 ~_ _ ~_ F-' ~ p fl c m v ~ Q < Z .~ ~ i c N y O O C c H :~. Z E v V W ~ p a. i i m g Z .~..~ ~' a a a c N ~ Z w ~ ~ ~ _ F- ~- a p a Z r p a < $ U ,~`- u. i }. v ., W U 3 e n' ACTION NO. ITEM NUMBER ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2000 SUBJECT: Acceptance of Edgemont Circle and the remaining portion of Sunflower Drive into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: C & S Development Corporation, the developer of Edgemont of Vinton, Section 1, Edgemont of Vinton, Section 2 and Spring Grove, Section 7, request the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting they accept 0.16 miles of Edgemont Circle, from the intersection of Sunflower Drive to its cul-de-sac, and 0.02 miles of Sunflower Drive, from the radii of Tulip Lane to a point 84.53' southwest of the radii of Tulip Lane, 0.26 miles of Sunflower Drive, from a point 84.53' northwest of the radii of Tulip Lane to a point 202` northwest of Ivy Lane, and 0.04 miles of Sunflower Drive from a point 202` northwest of the radii of Ivy Lane to the radii of Ivy Lane. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road is acceptable. No county funding is required. The staff recommends that the Board approve a resolution to VDOT requesting that they accept Edgemont Circle and the remaining portion of Sunflower Drive into the Secondary Road System. i .~'-1 SUBMITTED BY: APPROVED: ~ -~ /y~,.~ J~ Arnold Covey, Director Elmer C. Hodge Department of Community De elopment County Administrator Approved ( ) Denied ( ) Received ( ) Referred to _ Motion by: ACTION VOTE No Yes Abs Church Johnson McNamara Minnix Nickens ... ~ I THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 12TH DAY OF SEPTEMBER 2000, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF EDGEMONT CIRCLE AND THE REMAINING PORTION SUNFLOWER DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street F~uirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: _ Yeas: Nays: A Copy Teste: Mary Allen, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File k ®~ ~- ~ G 1!- . ~ ~ llWp _O._~ ' ~ p~ j`M Al tKIMIl1PMNE ~. .. _. ..S'~.... -.. VI~~'INII'~' 111~~y~'~ "4 .~ .,~ey0.4°t / !~~ p V .~ .r j,. ,: ,:,s ''a,. ry,,; - acs .~•~C.:. ~~ ~ i v .y a .h a ',c; g -, oar /or,` ''/ ~ i~ p,v .r ar°, ^.: ro o ~ ~~~:,~ R'F ~ ~' ry. p:y ~~~. OB` .n @~ ..~ ~.. i ~ V ~ ~11 ~~l1``~~~~\ ~' ~,!e ' ~ ?~7,~, \\ nq~N / ~ EDGEMONT OF VINTON, '~'~;,,., SECTION 1 (DES: 2) d9~ '~a ir:t hro. w ,..~., v~ ° ' ~~"" EDGEMONT OF VINTON ~`~~~ .~,<^ ~ SECTION2 (DES: 1,3) (}.~ v°r O^.f ea4 din, s 0 .C a ,y. ~' !n~" h mare ~~ ~a\:e ~; ~~v~ , ~f ~~ ~ a~ e+ a+a 8 erg. ~°r~ r a e , . t n . ~ r h tin, ~ W °'. h3 ~ ~ ,.'t., ,yam . ~'q ~ , , / e {' L ~ ~.,, ! ..,, ..,al n r ij \r v ro 'w.-----~' ~. h m >b it ` ~.,. i i£ .h O ~a a 0 .C °j ~ .i Bm ~ w W ~rf.S J __ .`r ((~~ ~r,~.~c=1r" ,; N ~" ~,~ _rm a ~.~L~:`+`,~.o ~OYr° w e `, ~ ~'0 ,a j,;t e rtA`~eM ~Q.`P3 ~, ~ 4~,aab ~ h0 ej,~~ - ~,. ~ N ~ i, Cm /dew. :}q v~ a ~°rL °0. N ~ _. .~ J.N.- / . i ~~` a~ ~ ~$. tai O,P e¢t ~~wi. ~ -" .`\. ,,, od ,d #~+w ~. .Aar ~U, rSZ, _.~ .`~ ..N ` SPRING GROVE, SECTION 7 (DES: 4) r. PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1. Edgemont Circle -from the intersection of Sunflower Drive to its cul-de-sac. 2. Sunflower Drive -from the radii of Tulip Lane to a point 84.53' southwest of the radii of Tulip Lane. 3. Sunflower Lane -from the point 84.53' southwest of the radii of Tulip Lane to a point 202' north of the radii of Ivy Lane. 4. Sunflower Lane -from the point 202' north of the radii of Ivy Lane to the radii of Ivy Lane. LENGTH: (1) 0.16 MILES (2) 0.02 MILES (3) 0.26 MILES (4) 0.04 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET (3) 50 FEET (4) 50 FEET PAVEMENT WIDTH: (1) 30 FEET (2) 36 FEET (3) 36 FEET (4) 36 FEET SERVICE: (1) 12 HOMES (2) --- (3) 24 HOMES (4) --- ~ EDGEMONT OF VINTON, SECT. 1 ' ROANOKE CDZTN?'Y EDGEMONT OF VINTON, SECT. 2 D~'''P~_RT'1~dENT` 0.~ SPRING GROVE, SECT. 7 C~~~~NI~ ~~'Y~`~~~~.E'`NZ' Acceptance of Edgemont Circle and remaining portion of Sunflower Drive into the Virginia ~ Department of Transportation Secondary System__~ ^I c ~ U ^ I 41 .~ O G RJ O m CG L U f~ Q z 0 H H U W N W O ti' \ U' N C.7 \ z O1 H a a O N ra € ~ E 2 z ,. o m H y F ~ W ~ I a z O ~ z H ~ b ~ !i w I ~ O `o H z r ~l ~ 11 Q i. W ~ c • O Y ~ u ~ of L m E < Z N }.~1~ ~ O u N t C ¢ ~; ~ ;.:. o L: ~ ~ ~ m ~ ~ N ~p ~t ~ ~ O N O ~ O O O O O < U ~ 1 Z n 3 ~ v 0 0 ' 0 0 ~ ~n u 1 in ~ z a ~ z ~ ~ a W N ~ m m ~ m m H m m e m m a m a w ~ m a ~ a ~, a° f~+ o a a a o a 0 a H W O ro G4 O Q H a CYa 00 ~O H H 00 H Q dl ~ ~ O •• ~ ~ ~ ~ ~ ~ ~ ~ ~ O c W 'o ~ a ~ ~ ~ ~ 0 0 0 !s ~ r fs+ O ~ ., ~ o ~ a - \ ~ z H ~ ~ < O I v O N $ H La c \ H \ N ~t 00 N \ O N H \ Z' ^ `~ W .-7 O H H La m m m ~„ m m z m z ~ J m ~ U ~° H ~ H o O H o t 0 ~ D O z ~ Q B a ~ a w o ~ a ~ ~ H o H H ~ FG ~ Q ~ ~ H ~ ~ ~ ~ E ¢ CL K CC a 2 O ~ O E O E O ti G r O a ~ i O r O a O ~i p r E d O ti ~ r a O ~ ~ r a O ti ~ r a ~L ~ r a. U x m ~. 0 CCi Q Q Q '_ U P4 G4 C4 L z 3 3 3 ~ ~ O O O Z ~ z z z a Q ~ ~ o a w cn cn ~ ~ Z ~ N n ~ N m r °i ~ Z .r ~~f r z w S U F C O Z O U t- Q U f A-091200-11. b ACTION # ITEM NUMBER .~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2000 SUBJECT: Acceptance of Sanitary Sewer Facilities Serving Pennwood Townhomes COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Pennwood Townhomes, J. B. Smith, have requested that Roanoke County accept the Deed conveying the sanitary sewer facilities serving the subdivision along with all necessary easements. The sanitary sewer facilities are installed, as shown on plans prepared by Lumsden Associates, P.C. entitled, Pennwood Townhomes, which are on file in the Community Development Department. The sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the sanitary sewer construction is $ 4,740.00. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the sanitary sewer facilities serving the Pennwood Townhomes along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: APPROVED: (~d ""`"~ ~~~ Gary Robert on, P.E. Elmer C. Hodge Utility Direct r County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied () Johnson _ x Received () McNamara- x _ Referred () Minnix _ x To () Nickens _ x _ cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development COPY Return To: Roanoke County Attorney's Office THIS CHATTEL DEED, made this 24th day of August , 2000, by and between: J.B. Smith , an individual, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto .belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled Pennwood Townhomes ,made by Lumsden Associates, P.C. and on file in the Roanoke County Department of Community Development. 1 ~~~ The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will preform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. Adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of 20 2 ~~ WITNESS THE FOLLOWING signatures and seals: Developer: J.B. Smith Address: `~ By: ~~ ,.. SEAL E As: /~r,,~~,~; Title State of: Virginia ' County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: ~ ~~ ~ c~ ~ day of ~~,, - 20 ~, By: J.B. Smith Its Owner/Developer Duly authorized officer (typed name) Title on behalf of: Notary My Commission expires: ~ ~ ~ ~ ~~ ~. ~, 3 Approved as to form: By: Board of Supervisors of Roanoke County, Virginia County Attorney Elmer C. Hodge County Administrator State of: Virginia ' County/City o£ Roanoke , to wit: The foregoing instrument was acknowledged before me this: (SEAL) day of , 20 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: 4 -~-"'~ i. E1Efd015 RD -1 H~C H11~O ~ \ TERMINAI =DEN AVE. RD. OVER~Tp-D DR. CRE~CEN~ ~,II '~ Berl c/N. MTN, DR. H 5. M 7N, Up AR iHUR RD SBTE-~'~ MTN RD. BUCK VI C~NI T Y MA.P` i~ _ o ~ ~W ~ n 77 gb 4; ~' '~' ~ 4b a 1 4 I ~ ~ ~ ~ ~~_ I ~ ~ o' ) \ ~ ° 2 V~ a w ~ 1'198 ~ 3 +. rw~ eri #~ to ~ ~ ~ ~ ~,? ' ~ ,a 119E --4.r--~i'',a '~` --_ % ~ ~ ~ Q Ta q~ ~ ~r ~~ ~` ~ - ~ ~ ~_DEI 4.~ ~ ~, ~ ( ~ I ~ ' ~ ~ p ~ ~ ~ Op ~ ~ c~ ~y., ! ° ~ , 1 I u llA ~ ~ .._ h d' yA ' J O72 7~~ y_ cl~ .f~ (S-~ ~ ti o ~ F44 j ((( ~ -tl 4 / __ _ ~ x ~' i D). m,,,. ROANOKE COUNTY UTILITY DEPARTMENT ACCEPTANCE OF SANITARY SEWER FACILITY SERVING PENNWOOD TOWNHOMES l A-091200-11. c ACTION NO. ITEM NO. 1-' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2000 AGENDA ITEM: DONATION OF STORM DRAINAGE EASEMENTS ON AUTUMN DRIVE IN THE HOLLINS MAGISTERIAL DISTRICT TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY. COUNTY ADMINISTRATOR'S COMMENTS: w,..~C' These consent agenda items involve acceptance of the following easements conveyed to the Board of Supervisors for storm drainage purposes on Autumn Drive in the Hollins Magisterial District of the County of Roanoke: a) Donation of storm drainage easement, of variable width, from Harold B. and Hazel G. Hodges (Tax Map 50.01-1-12 and 13), as shown on the map attached hereto. b) Donation of storm drainage easement, of variable width, from Joseph K. and Virginia A. Bushnell (Tax Map 50.01-1-13.1 and 14), as shown on the map attached hereto. c) Donation of storm drainage easement, of variable width, from A. Jennings and Doris K. Robertson (Tax Map 50.01-1-16.6), as shown on the map attached hereto. d) Donation of storm drainage easement, of variable width, from Stuart J. And Geraldine H. Wamsley (Tax Map 50.01-1-11), as shown on the map attached hereto. The County's engineering staff has reviewed and approved these locations and dimensions of these easements. 1 /_r Staff recommends acceptance of these easements. SUBMITTED BY: APPROVED BY: J Arnold Covey, Director Elmer C. Hodge Department of Community Dev opment County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Harry C. Nickens to approve cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development VOTE No Yes Church _ x Johnson _ x McNamara- x Minnix _ x Nickens x Abs 2 e ~ 3(~~ Exemption Claimed: Grantee is exempted from recordation taxes and fees pursuant to ~ 58.1-811A(3), Code of Virginia. Prepared by Martin, Hopkins ~ Lemon P. O. Box 13366 Roanoke, Virginia 24033 Tax Map No.• 50.01-1-12 and 13 Property Owners: Harold B. and Hazel G. Hodges THIS DEED, made this ~_ day of 2000, by and between HAROLD B. HODGES (also known of record as Harold B. Hodges, Sr.) and HAZEL G. HODGES, husband and wife ("Grantor") and the BOARD OF SUPERVISORS OF ROANOKE COUNTY VIRGINIA ( "Grantee") . W I T N E S S E T H Martin, Hopkins & Lemon, P.C. THAT, FOR AND IN CONSIDERATION of the benefits accruing or to accrue to the said Grantor by reason of the location and construction, or other improvement of Autumn Drive, along, through, or over the lands of the Grantor, and for the further consideration of the sum of One Dollar ($1.00) cash in hand paid, and other good and valuable consideration paid by Grantee to Grantor, the receipt, adequacy and sufficiency of which is hereby acknowledged, Grantor does hereby GRANT and CONVEY to Grantee in fee simple, with General Warranty and Modern English Covenants of Title, the following described real estate lying in the County of Roanoke, Virginia, for the location and construction or other improvement of a road right-of-way: That .24 acre portion, more or less, of Roanoke County Tax Map Numbers 50.01-1-12 and 50.01-1-13 shown on the plat attached hereto as Exhibit "A", and by this reference made a part hereof, (the "Property"); and 1 ~t Martin, Hopkins & Lemon, P.C. BEING a portion of the property conveyed to Harold B. and Hazel G. Hodges by the following deeds: 1) dated February 21, 1964, of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia in Deed Book 73 5 , page 414 ; 2 ) dated June 15 , 19 9 5 , of record in the aforesaid Clerk's Office in Deed Book 1478, page 235; 3) dated May 1, 1981, of record in the aforesaid Clerk's Office in Deed Book 1170, page 454; and 4) dated June 18, 1991, or record in the aforesaid Clerk's Office in Deed Book 1170, page 459. Also granted herein is the temporary right and easement to use such additional areas as located and staked on the ground for cut and/or fill slopes as being required for the proper execution of the work. Said temporary easement will terminate at such time as the construction or improvement of the aforesaid route is completed. And further granted herein is the right and easement to construct, improve and maintain any drain ditches or other drainage facilities that may be needed for the proper and adequate drainage of said route. Grantor, for the consideration stated above, also covenant and agree, upon demand of any public utility company or corporation having its facilities in, over or across the lands herein conveyed, that the Grantor will give, grant and convey unto such public utility company or corporation an easement in, over and across the lands of the Grantor lying adjacent to the lands herein conveyed for the relocation, construction, operation and maintenance of said facilities. The Grantor by execution of this instrument acknowledges that the plans for the aforesaid road right-of-way as it affects 2 f z_ ~ cG} their property have been fully explained to them or their authorized representative. The Grantor covenants and agrees for themselves, and for their heirs, successors, successors in title, executors, legal representatives and assigns that the consideration aforementioned shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, reconstruction, operation or maintenance of said road right-of-way, including such drainage facilities as may be necessary. This conveyance is made expressly subject to all recorded conditions, reservations, easements and restrictions affecting title to the property herein conveyed. The road right-of-way herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. QUITCLAIM OF TEN FOOT STRIP ADJACENT TO ROAD RIGHT-OF-WAY WHEREAS, there is some discrepancy in the land records as to ownership of a ten foot wide, more or less, strip of land (hereinafter the "ten foot wide strip of land") adjacent to the .24 acre conveyance set forth above, said ten foot wide strip of land being shown on Exhibit A; and WHEREAS, it is the intention of the parties that all of the Grantor's interest in the property within the 40 foot road right- of-way shown on Exhibit A be conveyed to the Grantee, including any interest Grantor may have in and to the ten foot wide strip of land adjacent to the .24 acre conveyance. Martin, (I Hopkins & Lemon, P.C. 3 Z-3 ~~) NOW THEREFORE, FOR AND IN CONSIDERATION of the sum of One Dollar ($1.00), cash in hand paid, and other good and valuable consideration paid by Grantee to Grantor, the receipt, adequacy and sufficiency of which is hereby acknowledged, Grantor does hereby release and forever quitclaim unto the Grantee all right, title, and interest which the Grantor may have in and to the following described property: That ten foot (10') strip, more or less, adjacent to the .24 acre portion, more or less, of Roanoke County Tax Map Numbers 50.01-1-12 and 50.01-1-13 shown on the plat attached hereto as Exhibit "A", and by this reference made a part hereof, (the "Property"); and BEING a portion of the property conveyed to Harold B. and Hazel G. Hodges by the following deeds: 1) dated February 21, 1964, of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia in Deed Book 735, page 414; 2) dated June 15, 1995, of record in the aforesaid Clerk's Office in Deed Book 1478, page 235; 3) dated May 1, 1981, of record in the aforesaid Clerk's Office in Deed Book 1170, page 454; and 4) dated June 18, 1991, or record in the aforesaid Clerk's Office in Deed Book 1170, page 459. To have and to hold unto the Grantee, its successors and Martin, Hopkins & Lemon, P.C. assigns forever. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by said Board of Supervisors of the real estate conveyed herein pursuant to Ordinance No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of (SEAL HAR~LD/B. 0 S ~~ (SEAL) ~~ : ~ ~~ HAZ----~-C~ G . HODGES 4 3 c~) STATE OF / COUNTY/C~`~'~t' OF~~ ~~--~ to-wit The foregoing in ~rument was acknowledged before me this day of oov by Harold B. Hodges. My commission expires: /~ STATE OF U/ t.~-~ COUNTY/C'3-~f'Y' OLF, tary Pub 'c My commission expires: ' ° a oo/ ~" ary Pub 'c ~.~~.,,~. o~o . ~. o o / to-wit: The foregoing in r ment was acknowledged before me this day of ~-~d ~~ a o ~ ~ by Hazel G. Hodges. Approved as to form: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA -~-~ ~ ~~.._.'_' By : ( SEAL ) Martin, Hopkins & Lemon, P.C. Elmer C. Hodge STATE OF VIRGINIA, COUNTY/CITY OF ROANOKE, to-wit: The foregoing instrument was acknowledged before me thisb day of y Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public Martin, My commission expires Hopkins & Lemon, P.C. 5 .~-3 (~. METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. TAX MAP ~ 50.01-1-11 Property of STUART /. WAMSLEY AND GERALD/NE H. WAMSLEY PROPERTY OF THE ESTATE" OF RUTH FRAL/N BOWER • TAX MAP ,¢~ 50.01-1-16.6 Property of A. JENN/NGS ROBERTSON AND DOR/S K. ROBERTSON EX/ST. 50' ROAD EASEMENT --_ -- ___ ,L4 N56 43'00"w 242 00' AUTUMN . / ' N56 43'00 "W 152.28' ~ C2 ~/~ ~ ~ 171.00 N56 43'00 "W ~T _ _ - , ,- OLD ROADS EX/ST. 50' ROAD EASEMENT (D.B. 739, PG 21) Cl /VEW RIGHT-OF-WAY (AUTUMN DR.) a`OO ~ 0.24 Ac. ~ ~ ~ _ ° °o o 0 TAX MAP ,¢~ 50.01-1-12 °r° TAX,¢~ 50.01-1-13 00 Remaining Property of ,,, Remaining Property of `'' HAROLD B. HODGES, SR. AND b HAROLD B. HODGES, SR. AND - ° HAZEL G. HODGES ~ o HAZEL G. HODGES D.B. 735, PG. 414 ~ TRACT A, 0.7065 AC. ~ TRACT "C ; P.B. 17, PG. 158 M D.B. 1170, PG 459 z z 578.00' 242.00' 171.00' N56 43'00 "W LINE TABLE L/NE BRG. D/ST. 1 53377"00"W 25.00'. 2 S56 43'00"E 9.69' 3 N3377 00 E 15.14' 4 N3377'00 "E 10.17' 5 N56 43'00"W 13.89' C-1 L=89.23 Ton=68.78 ~ 11336 25" R=45.00 CHORD BEAR/NG= S52 07'45 "E CHORD= 75.31 ' G_2 L=21. Bl Ton=11.66 a= 49 59'41 " R=25.00 CHORD BEAR/NG= S83 56 07 E CHORD= 21.13' 50 01-1-12,13 TAX MAP N0. ___________ SCALE: _ ~- so'~. PLAT SHOW/NG NEW R/GHT- OF- W.4 Y BEING CON I/EYED TO ROANOKE COUNTY B Y HAROLD B. HODGES, SR. AND HAZEL G. HODGES t'R, C?PERr Y' r~ 9E ACt^`UIRED ® PRDPc,~' T i' TAI BE CUITCL,4 iMED PREPARED BY.• ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT DATE.• 07-26-00 . ~~C~~ METES AND BOUNDS DE AND CALCULATED INFORMATION NDEDO NOT REFLECT COMPOSITE OF DEEDS, PLATS, AN ACCURATE BOUNDARY SURVEY. 4 578.00' TAX MAP ,~ 50.01-1-1> ! TAX MAP ~' 50.01-1-16.6 Property of { Property of STUART /. WAMSLEY AND ~ A. /ENNINGS ROBERTSON GERALD/NE H. WAMSLEY AND DOR/S K. ROBERTSON PROPERTY OF THE ~'~ ESTA TE OF RUTH FRALIN BOWER '~, _ \ - 1 EXIST. 50' ROAD EASEMENT ~ ~_~ ~ ____ g N56 43 OD "W 242.00' _ A U TUMN _ ~ ^ OR. -_ / ~ / i '~ 'f ~~ _ ~ ~ r / 1 ~ ~ / ~'r ~"~ C2 N56 43'00 "W 152.28' ~ 1 _ N56 43'00 "W 171.00' , { , / OLD ROAD- I EX/ST. 50' ROAD ~ EASEMENT (D. B. 739, PG. 21) NEVI/ R/GH T- OF- W.4 Y (AUTUMN OR.) ~ ~ ! 0.24 Ac. ~ 1 - r 4 ~, ~~ o o o o ~ ~ TAX MAP ,¢' 50.01-1-12 : oar TAXI}` 50.01-1-13 ~ ~ o0 Remaining Property of ~, Remaining Property of W SR. AND HODGES ~ HAROLD B , f HAROLD 8. HODGES, SR. AND o HAZEL G. HODGES o , . o ~ HAZEL G. HODGES o O.B. 735, PG. 414 ~ TRACT A, 0.7065 AC. ~ TRACT "C'; P. B. 17, PG. 158 M ~ D.B. 1170, PG. 459 ~ f z ; z ,! 242.00' ~~ ~ ~~ 171.00' N56 43'00 "W L/NE TABLE LINE BRG D/ST. 1 53377'00"W 25.00 2 S56 43 00'E 9.69' 3 N3377'00'E 15.14' 4 N3377'DO'E' 10.17' 5 N56 43'00 "W 13.89' 50 01-1-12,13 TAX MAP N0.___________ CURVE TABLE CURVE LENGTH RADIUS C1 8923 45.00 C2 21.81 25,00 T ® 7u ~~' GC ~ nJfff~?C! SCALE: _!°60' PLAT SHOW/NG NEW RIGHT-OF- W,4 Y BE/NG CON UEYED TO ROANOKE COUNTY B Y HAROLD B. HODGES, SR. AND HAZEL G HODGES PREPARED BY.• ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT DA 7F• 01-24-00 ~_3 (b~ Exemption Claimed: Grantee is exempted from recordation taxes and fees pursuant to ~ 58.1-811A(3), Code of Virginia. Prepared by Martin, Hopkins & Lemon P. O. Box 13366 Roanoke, Virginia 24033 Tax Map No.: 50.01-1-13.1 and 14 Property Owners: Joseph K. and Virginia A. Bushnell "fir THIS DEED, made this / ~ day of //~`' ~;'~, ~f ~~/' 2000, by and between JOSEPH K. BUSHNELL (also known of record as J.K. Bushnell and VIRGINIA A. BUSHNELL, husband and wife ("Grantor") and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA ("Grantee"). W I T N E S S E T H Martin, Hopkins & Lemon, P.C. THAT, FOR AND IN CONSIDERATION of the benefits accruing or to accrue to the said Grantor by reason of the location and construction, or other improvement of Autumn Drive, along, through, or over the lands of the Grantor, and for the further consideration of the sum of One Dollar ($1.00) cash in hand paid, and other good and valuable consideration paid by Grantee to Grantor, the receipt, adequacy and sufficiency of which is hereby acknowledged, Grantor does hereby GRANT and CONVEY to Grantee in fee simple, with General Warranty and Modern English Covenants of Title, the following described real estate lying in the County of Roanoke, Virginia, for the location and construction or other improvement of a road right-of-way: That .15 acre portion, more or less, of Roanoke County Tax Map Numbers 50.01-1-13.1 and 50.01-1-14 shown on the plat attached hereto as Exhibit "A", and by this reference made a part hereof, (the "Property"); and 1 _~= ~ Cl ~~ Martin, Hopkins & Lemon, P.C. BEING a portion of the property conveyed to Joseph K. and Virginia A. Bushnell by the following deeds: 1) dated May 1, 1981, of record in the Clerk's Office, Circuit Court for Roanoke County in Deed Book 1170, page 454; 2) dated June 18, 1991, of record in the aforesaid Clerk's Office in Deed Book 1170, page 456; and 3) dated May 10, 1979, of record in the aforesaid Clerk's Office in Deed Book 1129, page 644. Also granted herein is the temporary right and easement to use such additional areas as located and staked on the ground for cut and/or fill slopes as being required for the proper execution of the work. Said temporary easement will terminate at such time as the construction or improvement of the aforesaid route is completed. And further granted herein is the right and easement to construct, improve and maintain any drain ditches or other drainage facilities that may be needed for the proper and adequate drainage of said route. Grantor, for the consideration stated above, also covenant and agree, upon demand of any public utility company or corporation having its facilities in, over or across the lands herein conveyed, that the Grantor will give, grant and convey unto such public utility company or corporation an easement in, over and across the lands of the Grantor lying adjacent to the lands herein conveyed for the relocation, construction, operation and maintenance of said facilities. The Grantor by execution of this instrument acknowledges that the plans for the aforesaid road right-of-way as it affects their property have been fully explained to them or their authorized representative. 2 3 ~~,~ The Grantor covenants and agrees for themselves, and for their heirs, successors, successors in title, executors, legal representatives and assigns that the consideration aforementioned shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, reconstruction, operation or maintenance of said road right-of-way, including such drainage facilities as may be necessary. This conveyance is made expressly subject to all recorded conditions, reservations, easements and restrictions affecting title to the property herein conveyed. The road right-of-way herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. UITCLAIM OF TEN FOOT STRIP ADJACENT TO ROAD RIGHT-OF-WAY WHEREAS, there is some discrepancy in the land records as to ownership of a ten foot wide, more or less, strip of land (hereinafter the "ten foot wide strip of land") adjacent to the .15 acre conveyance set forth above, said ten foot wide strip of land being shown on Exhibit A; and WHEREAS, it is the intention of the parties that all of the Grantor's interest in the property within the 40 foot road right- of-way shown on Exhibit A be conveyed to the Grantee, including any interest Grantor may have in and to the ten foot wide strip of land adjacent to the .15 acre conveyance. NOW THEREFORE, FOR AND IN CONSIDERATION of the sum of One Dollar ($1.00), cash in hand paid, and other good and valuable Martin, (I Hopkins & Lemon, P.C. 3 ~~ consideration paid by Grantee to Grantor, the receipt, adequacy and sufficiency of which is hereby acknowledged, Grantor does hereby release and forever quitclaim unto the Grantee all right, title, and interest which the Grantor may have in and to the following described property: That ten foot (10') strip, more or less, adjacent to the .15 acre portion, more or less, of Roanoke County Tax Map Numbers 50.01-1-13.1 and 50.01-1-14 shown on the plat attached hereto as Exhibit "A", and by this reference made a part hereof, (the "Property"); and BEING a portion of the property conveyed to Joseph K. and Virginia A. Bushnell by the following deeds: 1) dated May 1, 1981, of record in the Clerk's Office, Circuit Court for Roanoke County in Deed Book 1170, page 454; 2) dated June 18, 1991, of record in the aforesaid Clerk's Office in Deed Book 1170, page 456; and 3) dated May 10, 1979, of record in the aforesaid Clerk's Office in Deed Book 1129, page 644. To have and to hold unto the Grantee, its successors and assigns forever. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by said Board of Supervisors of the real estate conveyed herein pursuant to Ordinance No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of 9 • ~ r 1 J J ~ ~a D _ ,P ~~ ( SEAL ) OSEPH C. BUSHNELL • ~µy ~. ( SEAL ) I NIA A. BUSHNELL Martin, II Hopkins & Lemon, P.C. 4 ~'-~ ~ ~~ STATE OF to-wit: COUNTY/C--~-'~ OF ' The foregoing ins rument was acknowledged ~~fore by Joseph day of K. Bushnell. otary P lic ~a oo / My commission expires: STATE OF _ COUNTY / 2~~-Y to-wit: ' ~ N ry Public My commission expires: i Approved as to form: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA The foregoing in trumen ~ was acknowledges- beforby Virginia day of A. Bushnell. ~~ ~ ~ By . ( SEAL ) _-`~ _''` '~ " Elmer C . Hodge Martin, Hopkins & Lemon, P.C. STATE OF VIRGINIA, COUNTY/CITY OF ROANOKE, to-wit: The foregoing instrument was acknowledged before me thisby day of -' Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public Martin, My commission expires Hopkins & Lemon, P.C. 5 METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ~- -L'~~~~ TAX MAP ~ 50.01-1-16.6 Property of A. JENN/NGS ROBERTSON AND DOR/S K. ROBERTSON D.B. 1505, PG. 991 ~ PROPOSED 40' R/W TO BE ACG1U/RED iEX/ST. 50' ROAD EASEMENT (D.B. 877, PG. 684) . N56 43'00 °W 171.00 EXIST. 50' ROAD EASEMENT 0 a co TAX,¢~ 50.01-1-13.1 Remaining Property of ``' JOSEPH K. BUSHNELL AND °0 19RG/N/A A. BUSHNELL i~ TRACT B, 0.7065 A.C. ;.~ D.B. 1170, PG 456 r~ z N56'43'00"W 171.00' N 56'43' 00" W 252.15' C/TY OF ROANOKE, V/RG/N/A L/NE TABLE L/NE BRG. D/ST. 1 15.14' N3377'OOAE 2 60.01 ' N3377'00"E AUTUMN DR. 3~8-~ -4fJ2.85' N56 739, PG. 21 '00'°W 188.85" OLD ROAD T NEW RIGHT-OF- WA Y-~' w AUTUMN DR o m 0.15AC. r` ~ M ~ z ~ TAX# 50.01-1-14 Remaining Property of JOSEPH K. BUSHNELL AND 1/IRG/N/A A. BUSHNELL D.B. 1129, PG 644 O v ' / N C1 1~ r N ~ 3 0 0 TAX MAP ,¢~ 7110107 ~J~ V / / /J PROPERTY TO BE ACOU/RED CC-1 L=72.93 PROPERTY TO BE QU/TCLA/MED Tan=44.68 d=83:34'00° R=50.00 CHORD BEAR/NG= S16 59'47°E 1 " - 6 0' CHORD= 66.63' SCALE: _______ TAX MAP N0._ 50.01=1_ 13_1,14 PLAT SHOWING NEW RIGHT-OF-WAY BEING CONVEYED TO ROANOKE COUNTY BY JOSEPH K. BUSHNELL AND VIRGINIA A. BUSHNELL PREPARED BY.• ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT DATE: 07_ 26= 00 ~~~ Exemption Claimed: Grantee is exempted from recordation taxes and fees pursuant to § 58.1-811A(3), Code of Virginia. Prepared by Martin, Hopkins & Lemon P. O. Box 13366 Roanoke, Virginia 24033 Tax Map No.: 50.01-1-16.6 Property Owners: A. Jennings and Doris K. Robertson THIS DEED, made this ~_ day of u~ 2000, by and between A. JENNINGS ROBERTSON and DORIS K. ROBERTSON, husband and wife ("Grantor") and the BOARD OF SUPERVISORS OF ROANOKE COUNTY,_VIRGINIA ("Grantee"). W I T N E S S E T H THAT, FOR AND IN CONSIDERATION of the benefits accruing or to accrue to the said Grantor by reason of the location and construction, or other improvement of Autumn Drive, along, through, or over the lands of the Grantor, and for the further consideration of the sum of One Dollar ($1.00) cash in hand paid, and other good and valuable consideration paid by Grantee to Grantor, the receipt, adequacy and sufficiency of which is hereby acknowledged, Grantor does hereby GRANT and CONVEY to Grantee in fee simple, with General Warranty and Modern English Covenants of Title, the following described real estate lying in the County of Roanoke, Virginia, for the location and construction or other improvement of a road right-of-way: That .215 acre portion, more or less, of Roanoke County Tax Map Number 50.01-1-16.6 shown on the plat attached hereto as Exhibit "A", and by this reference made a part hereof, (the "Property"); and BEING a portion of the property conveyed to A. Jennings Robertson and Doris K. Robertson by deed April 15, Martin, II Hopkins & 1 Lemon, P.C. ~"_3 (~e~ Martin, Hopkins & Lemon, P.C. 1996, of record in the aforesaid Clerk's Office in Deed Book 1505, page 991. Also granted herein is the temporary right and easement to use such additional areas as located and staked on the ground for cut and/or fill slopes as being required for the proper execution of the work. Said temporary easement will terminate at such time as the construction or improvement of the aforesaid route is completed. And further granted herein is the right and easement to construct, improve and maintain any drain ditches or other ~ drainage facilities that may be needed for the proper and adequate drainage of said route. Grantor, for the consideration stated above, also covenant and agree, upon demand of any public utility company or corporation having its facilities in, over or across the lands herein conveyed, that the Grantor will give, grant and convey unto such public utility company or corporation an easement in, over and across the lands of the Grantor lying adjacent to the lands herein conveyed for the relocation, construction, operation and maintenance of said facilities. The Grantor by execution of this instrument acknowledges that the plans for the aforesaid road right-of-way as it affects their property have been fully explained to them or their authorized representative. The Grantor covenants and agrees for themselves, and for their heirs, successors, successors in title, executors, legal representatives and assigns that the consideration aforementioned 2 S-a(~) shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, reconstruction, operation or maintenance of said road right-of-way, including such drainage facilities as may be necessary. This conveyance is made expressly subject to all recorded conditions, reservations, easements and restrictions affecting title to the property herein conveyed. The road right-of-way herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. UITCLAIM OF TEN FOOT STRIP ADJACENT TO ROAD RIGHT-OF-WAY WHEREAS, there is some discrepancy in the land records as to ownership of a ten foot wide, more or less, strip of land (hereinafter the "ten foot wide strip of land") adjacent to the .215 acre conveyance set forth above, said ten foot wide strip of land being shown on Exhibit A; and WHEREAS, it is the intention of the parties that all of the Grantor' s interest in the property within the 40 foot road right- of-way shown on Exhibit A be conveyed to the Grantee, including any interest Grantor may have in and to the ten foot wide strip of land adjacent to the .215 acre conveyance. NOW THEREFORE, FOR AND IN CONSIDERATION of the sum of One Dollar ($1.00), cash in hand paid, and other good and valuable consideration paid by Grantee to Grantor, the receipt, adequacy and sufficiency of which is hereby acknowledged, Grantor does hereby release and forever quitclaim unto the Grantee all right, Martin, II Hopkins & 3 Lemon, P.C. `~` -~ 3 ~c title, and interest which the Grantor may have in and to the following described property: That ten foot (10') strip, more or less, adjacent to the .215 acre portion, more or less, of Roanoke County Tax Map Number 50.01-1-16.6 shown on the plat attached hereto as Exhibit "A", and by this reference made a part hereof, (the "Property"); and BEING a portion of the property conveyed to A. Jennings Robertson and Doris K. Robertson by deed April 15, 1996, of record in the aforesaid Clerk's Office in Deed Book 1505, page 991. To have and to hold unto the Grantee, its successors and assigns forever. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by said Board of Supervisors of the real estate conveyed herein pursuant to Ordinance No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of rf°~; ;~ r ~,.-~:, ~y_~. ~ ~~~:.2. ' c." t~--L ~-~`_.~`'~'' ( SEAL ) .c., f -L z ~- ~_._.. ~, A..'` JENNINGS ROBERTSON ~ '',,~v ~ ,~~xR---~'~ ~~L-`'~ ( SEAL ) DORIS K. ROBERTSON Martin, (I Hopkins & [~ Lemon, P.C. STATE OF ~ COUNTY/C~'~" OF The foregoing ins ument was acknowledged before me this '~ day o f j" 02 0o a by A . Jennings Robertson. Cv~ 'Notary ublic My commission expires: a boo/ STATE OF COUNTY/C~ N t y Publi My commission expires : '`~~ ~~ ~ z-3(~> to-wit: to-wit: The foregoing instrument was acknowledged before me this day of !~ ~ooa by Doris K. Robertson. Approved as to form: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA °" ,~ '~~.{' By : ( SEAL ) Martin, Hopkins & Lemon, P.C. Elmer C. Hodge STATE OF VIRGINIA, COUNTY/CITY OF ROANOKE, to-wit: The foregoing instrument was acknowledged before me this day o f Elmer C. Hodge, County Administrator, on behalf Supervisors of Roanoke County, Virginia. of by the Board of Notary Public My commission expires: Martin, Hopkins & Lemon, P.C. 5 • ^METES AND B~UNp~DS~AND CALCULATEDNINFORMATION AND~DO~NOT 1REFLECT COMPOSITE OF DEE , AN ACCURATE BOUNDARY SURVEY. TRACT 'A' 17.003 ACRES TAX }50.01-Oi-18 t ~$ ~~ TAX NAP / 5801-1-11 T+rq,sry or STUART ~ NAA15tEY AND CfRALD/NE hC WiIA/SLE'Y QB 91~ PG 5LU TAX NAP /~Lt 01 1, fOUNTAW MEADOW E$TATFS' P.Q 19, PG 131 I \ \ L~1 16 ' ypS $ / S ~~ / 0 i ~ l - ~~~~ ~.~ 3715 AUIUNN D~Y£ TAX AG1P /5001-1-16.6 Rsmane,9 Prgorty of A..EAMI/MGS RQ9ERTSQV AND DAPS k R09EIP15dV Q6t 13011 PG 99f - PROI°lxSED 40' R/lY 7D BE AOU/RED - ~E1~ST. SO~ROAD EASEMENT (D.d 877, PG 664) SEE DEAND D/LYC 57/RYfY DA7E0~ d` '~' , ~ ~' ~~ ~~~1 ~p~~ `zw u ~ 11 ~, O g ~ /1) o ~ a ~ / •N~ ~ ~C1 ,~ J PRa~asEO 4D' R/iY 10 TAX YAP /5001-1-12 Rtperty of HARGCD 6 HOID[ZS~ SR. AND HAZEL G HOOCFS Q$ 73Ti PG 414 TRACT ~~ P.dt 17, ~ 15B 5T. 50'R040 ~~ ~~ ~oz o ~~."$9Z oA~°-~ ~. ~.z ~~ ~~ ~~ Ot 1 N£W R/Gh'T-OF-WAY AUIUNN DR. 0213 Ae OS 6 L TAX/ 5001-1-13 Prgparfy of HAROLD d TTOOGE.S SR. AND HAffLL G HOOGE3 TRACT A, 07065 AG QEC f17GC PG 439 \ IT (pg 73Sy PG 21) SEE DA ND D/ SUR6E1' DATED AUG 16, f963 `~, 0 rAx/ 5ao1-1-14 ~ TAX/ 5001-1-131 Prnparty °f pnpyfy of D ~ ,K,iS<PH X. 6USHNEZL AND ,AISEPH K. BUSHNEZL AN A BUSh'NEZL p (!) NRdMA A. BUSHNEIl TRACT 6t 07063 AG ag ff2R PG 644 ~ Q6 117t; PG 456 Q U L~ LINE TABLE LINE LENGTH BEARING Ll 70,81 N26'S1'00'E L2 528,95 N56'43'00'W L3 14.91 S33'17'00'W L4 586.60 S56'43'00'E TAX MAP NO _ 50.01=1= 16 ___ c-~ L=84. l5 Tan=55.95 X9676 DO" R=50.00 CHORD BEAR/NG= N73~0'13 E CHORD= 74.57' „_ ~ SCALE: _ ~_= 100 PLAT SHOWING NEW RIGHT-OF-WAY BEING GONVEYED TO ROANOKE COUNTY BY A. JENNINGS ROBERTSON AND DORIS K. ROBERTSON PROPERTY TO BE ACOU/RED PROPERTY TO BE QUITCLA/MED PREPARED BY.• ROANOKE COUNTY DATE: ~-26= 00 DEPARTMENT OF COMMUNITY DEVELOPMENT ---" Exemption Claimed: Grantee is exempted from recordation taxes and fees pursuant to ~ 58.1-811A(3), Code of Virginia. Prepared by Martin, Hopkins & Lemon P. O. Box 13366 Roanoke, Virginia 24033 1Vlartin, Hopkins & Lemon, P.C. Tax Map No.: 50.01-1-11 Property Owners: Stuart J. and Geraldine H. Wamsley THIS DEED, made this ~ day of "~~ 2000, by and between STUART J. WAMSLEY and GERALDINE H. Wp,MSLEY, husband and wife ("Grantor") and the BOARD OF SUPERVISORS OF ROANOKE COUNTY. VIRGINIA ("Grantee"). W I T N E S S E T H THAT, FOR AND IN CONSIDERATION of the benefits accruing or to accrue to the said Grantor by reason of the location and construction, or other improvement of Autumn Drive, along, through, or over the lands of the Grantor, and for the further consideration of the sum of One Dollar ($1.00) cash in hand paid, and other good and valuable consideration paid by Grantee to Grantor, the receipt, adequacy and sufficiency of which is hereby acknowledged, Grantor does hereby GRANT and CONVEY to Grantee in fee simple, with General Warranty and Modern English Covenants of Title, the following described real estate lying in the County of Roanoke, Virginia, for the location and construction or other improvement of a road right-of-way: That .12 acre portion, more or less, of Roanoke County Tax Map Number 50.01-1-11 shown on the plat attached hereto as Exhibit "A", and by this reference made a part hereof (the "Property"); and BEING a portion of the property conveyed to Stuart J. Wamsley and Geraldine H. Wamsley by deed dated July 14, 1971, of record in the Clerk's Office, Circuit Court 1 Martin, Hopkins & Lemon, P.C. ~~ ~~ for the County of Roanoke, Virginia in Deed Book 924, page 503. Also granted herein is the temporary right and easement to use such additional areas as located and staked on the ground for cut and/or fill slopes as being required for the proper execution of the work. Said temporary easement will terminate at such time as the construction or improvement of the aforesaid route is completed. And further granted herein is the right and easement to construct, improve and maintain any drain ditches or other drainage facilities that may be needed for the proper and adequate drainage of said route. Grantor, for the consideration stated above, also covenant and agree, upon demand of any public utility company or corporation having its facilities in, over or across the lands herein conveyed, that the Grantor will give, grant and convey unto such public utility company or corporation an easement in, over and across the lands of the Grantor lying adjacent to the lands herein conveyed for the relocation, construction, operation and maintenance of said facilities. The Grantor by execution of this instrument acknowledges that the plans for the aforesaid road right-of-way as it affects their property have been fully explained to them or their authorized representative. The Grantor covenants and agrees for themselves, and for their heirs, successors, successors in title, executors, legal representatives and assigns that the consideration aforementioned 2 -z-~ t~) shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, reconstruction, operation or maintenance of said road right-of-way, including such drainage facilities as may be necessary. This conveyance is made expressly subject to all recorded conditions, reservations, easements and restrictions affecting title to the property herein conveyed. The road right-of-way herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. UITCLAIM OF TEN FOOT STRIP ADJACENT TO ROAD RIGHT-OF-WAY WHEREAS, there is some discrepancy in the land records as to ownership of a ten foot wide strip of land (hereinafter the "ten foot wide strip of land") adjacent to the .12 acre conveyance set forth above, said ten foot strip being shown on Exhibit A; and WHEREAS, it is the intention of the parties that all of the Grantor's interest in the property within the 40 foot road right- of-way shown on Exhibit A be conveyed to the Grantee, including any interest Grantor may have in and to the ten foot wide strip of land adjacent to the .12 acre conveyance. NOW THEREFORE, FOR AND IN CONSIDERATION of the sum of One Dollar ($1.00), cash in hand paid, and other good and valuable consideration paid by Grantee to Grantor, the receipt, adequacy and sufficiency of which is hereby acknowledged, Grantor does hereby release and forever quitclaim unto the Grantee all right, Martin, II Hopkins & 3 Lemon, P.C. 3 (d} title, and interest which the Grantor may have in and to the following described property: That ten foot (10') strip, more or less, adjacent to the .12 acre portion, more or less, of Roanoke County Tax Map Number 50.01-1-11 shown on the plat attached hereto as Exhibit "A", and by this reference made a part hereof, and designated on the Roanoke County Land Records as Tax Map No. 50.01-01-11 (the "Property"); and BEING a portion of the property conveyed to Stuart J. Wamsley and Geraldine H. Wamsley by deed dated July 14, 1971, of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia in Deed Book 924, page 503. To have and to hold unto the Grantee, its successors and assigns forever. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by said Board of Supervisors of the real estate conveyed herein pursuant to Ordinance No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of ~' ~ (SEAL) STUART J. WAMSLEY ~ ~~~ _ ~ (SEAL) ERALDINE H. WAMSLEY Martin, II Hopkins & 4 Lemon, P.C. 1 3 ld~ STATE OF ~ to-wit: COUNTY/C~- OF ' ' The foregoing in rume ~ was acknowledged ~ oo e by Stuart day of J. Wamsley. ~ My commission expires: STATE OF COUNTY/CITY OF~ / tary Pu is o aoo , to-wit: The foregoing inst~ument~was acknowledged before me t~is -?"~ by day of t ~; Geraldine H. Wamsley. ~~' r~ i`"',,~. -No~ary Public;=` ~_ My commission expires: ;~ Approved as to form: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA (SEAL ) ~'~'"'~ '+~' Elmer C . Hodge Martin, Hopkins & Lemon, P•C• STATE OF VIRGINIA, COUNTY/CITY OF ROANOKE, to-wit: The foregoing instrument was acknowledged before me thisby day of Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public Martin, My COmmlSSlon expires Hopkins & Lemon, P.C. 5 •t METES AND BOUNDS DESCRIPTIONS TED INFORMATION NDEDO NOT REFLECT COMPOSITE OF DEEDS, PLATS, AND CALCU AN ACCURATE BOUNDARY SURVEY. N~ ~ ~~ ~~ \ 3 , 2 Z 2 ~ Zix ~~~ ~~~ o~ `moo z- ~~ 25 \ ~o~ oZ oo~z T \ , ~ ono 0 \ \ ~ .~ 18 w Z~Z L~ ~~ \ TAX # 50.01-01-16 ~" ~~ S56'43'00"E ~ 26 242.00' 0~ TAX MAP # 50.01-7-12 ~ Property of iV W ~ HAROLD B. HODGES, SR. AND ~ ~ HAZEL G HODGES p ~ D.B. 7478, PG. 235 ~ j~ ]RACY 'C'; P.B. 17, PG 158 M 2~ z 0~ ~, J /?= 160.00 L= 97.99 BRG. S 3970'03° E CHD. 96.47 - C_1 L=89.23 Ton=68.78 d=11336 25" R= 45.00 CHORD BEAR/NG= N6544 47°W CHORD= 75.31 ' 3765 AUTUMN ORl l/E TAX MAP # 50.01-1-11 Remaining Property of STUART J. WAMSLEY AND GERALDINE H. WAMSLEY D. B. 924, PG. 503 NEW R/GHT-OF- WA Y (AUTUMN DR.) C2 0.12 Ac. C1 L2 may/ / / 1 / 64.7` 0~ ~ 242 ~/ f ,/'f /' , N56 43'00"W 242. DO' PROPOSED 40' R/W TO BE AQU/RED 3754 AUTUMN DRl ~E TAX MAP f~ 50.01-1-12 Property of HAROLD B. HODGES, SR. AND HAZEL G HODGES D. B. 735, PG. 414 TRACT 'C'; P. B. 17, PG. 158 ~.Z L=21.81. LINE Ton=11.66 X4939 41 ° ~~~~ PROPERTY TO BE ACOU/RED R=25.00 CHORD BEAR/NG= N3356'25°W ® PROPERTY TO BE 4UlTCLAMED CHORD= 21.13' TAX MAP N0._ 50.01=1_ 11____ PLAT SHOWING NEW RIGHT-OF-WAY BEING CONVEYED TO ROANOKE COUNTY BY STUART J. WAMSLEY AND GERALDINE H. WAMSLEY 1' PREPARED BY.• ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT TAX MAP # 50.01-1-16.6 Property of A. JENNINGS ROBERTSON AND DORIS K. ROBERTSON D. B. 1505, PG. 991 3 0 QO ~ ~O ~~ 1 n v LINE TABLE LENGTH BEARING 1 "=60' SCALE: ______- DATE: ~_ 26_ 00 4 A-091200-11.d ACTION NO. ITEM NUMBER _~' ~ ~-/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2000 AGENDA ITEM: Request to Approve the Annual Performance Contract with Blue Ridge Community Services COUNTY ADMINISTRATOR'S COMMENTS: ~,Q BACKGROUND: Blue Ridge Community Services (BRCS) serves as the local Community Services Board (CSB) serving Roanoke City, Salem, Botetourt County, Craig County and Botetourt County. They provide the services prescribed by the State's Department of Mental Health, Mental Retardation, and Substance Abuse Services. The local CSB can function in one of three methods as prescribed by the State, but must serve each of its member localities in the same manner. Administratively, the localities recommended, and last year each of the localities approved, the "Operating CSB" form whereby the CSB employs its own staff and provides services directly or through contracts with other providers. It is not a city or county government department and the powers and duties are enumerated in Section 37.1-197.A of the Code of Virginia. The other options would have been to establish the board as an "Administrative Policy CSB" whereby the employees would be city or county employees, or as a "Policy - Advisory CSB" which has no operational powers or duties. Staff felt that the present working arrangement provides the most comprehensive and effective service delivery system for our region and this was the method approved. Each year, BRCS is required to provide a Performance Contract with the State Department of Mental Health, Mental Retardation and Substance Abuse Services depicting the services that they anticipate providing to their member agencies. A copy of this agreement has been placed in the Board Reading File for your review. The County of Roanoke provides $79,332 in its FY 2000-01 budget for our contribution toward these services. This money is leveraged by BRCS to match other state and federal monies to provide or purchase services needed by residents of our community. As one of the localities making up the BRCS, Roanoke County is being asked to approve their plan for FY 2000-O1. ~-~/ FISCAL IMPACT: None. $79,332 is included in the County's FY 2000-O1 Budget as our contribution to BRCS which is part of the local money included in their plan. RECOMMENDATIONS: Staff recommends approval of the FY 2000-O1 annual performance contract of Blue Ridge Community Service with the Virginia Department of Mental Health, Mental Retardation, and Substance Abuse Services. Respectfully submitted, oy~y~I ~~n~~zti~ John M. Chambliss, Jr. Assistant Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approved by, ~~,~,... Elmer C. Hodge County Administrator Motion by: Harry C. Nickens to aeprove VOTE No Yes Abs Church _ x Johnson _ x McNamara- x _ Minnix _ x Nickens _ x cc: File John M. Chambliss, Jr., Assistant Administrator i'~ r V..aj AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12, 2000 RESOLUTION 091200-11.e AGREEING TO CO-SPONSOR THE SUSTAINABLE GROWTH FOR COMMUNITIES SEMINAR WITH THE WESTERN VIRGINIA LAND TRUST WHEREAS, the Western Virginia Land Trust has requested that Roanoke County co-sponsor a 2-day seminar, and WHEREAS, the seminar is designed to help guide decision making that will lead to healthy, vibrant and sustainable communities, and WHEREAS, the seminarwill demonstrate improved decision making through the use of environmental data that will characterize existing conditions and evaluate alternative growth patterns, and WHEREAS, the seminar will link social, economic and ecological values and result in a balanced approach to community building that gives equal consideration to these three values, and WHEREAS, the management process used in the seminar encourages participation, partnerships and cooperation in order to shift from conflict to collaboration and find common values, and WHEREAS, it is critical to the success of this seminar that a diverse, broad-based group of people attend, and WHEREAS, as co-sponsors the County will not be required to provide any direct financial support but will be provided the opportunity to express the County's vision for the community and the region, and WHEREAS, the seminar will be held on Monday, October 30 and Tuesday, October 1 31, 2000; BE IT THEREFORE RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, agrees to co-sponsorthe Sustainable Growth For Communities seminar along with the Western Virginia Land Trust. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: ~. ~ 1 ~~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Janet Scheid, Senior Planner 2 ACTION NO. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2000 AGENDA ITEM: Request for Roanoke County to Co-Sponsor "Sustainable Growth for Communities" Seminar COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Western Virginia Land Trust has requested that the County co-sponsor the "Sustainable Growth For Communities" 2-day seminar. This seminar will bring abroad- based, diverse group of citizens together to discuss, vision and design alternative growth patterns for the Roanoke Valley. This seminar is designed to guide decision making that will lead to healthy, vibrant and sustainable communities by examining current growth patterns and forecasting future buildouts based on existing regulations. This is accomplished by linking social, economic and ecological values and will result in a balanced approach to community building that gives equal consideration to all three of these values. It is critical to the success of this seminar that constituents who represent each of these areas -economic, social and ecological -attend the seminar and express their preferences and values. It is staff's opinion that having the County as a co-sponsor will assist in getting this broad base of attendees. This is a 2-day seminar to be held at Hollins University in Roanoke County. Asa co- sponsor the County will not be required to provide any direct financial support but will provide limited in-kind administrative and planning support. A minimal fee will be charged for the seminar to cover costs of materials and lunch. The speaker fees are being covered by a grant obtained by the Western Virginia Land Trust from the Virginia Department of Forestry. 1 ., STAFF RECOMMENDATION: Staff recommends as follows: Agree to co-sponsor the 2-day seminar with the Western Virginia Land Trust titled "Sustainable Growth For Communities" to be held October 30 and 31, 2000. Respectfully Submitted, ~z~- ~~ Ja t Scheid, Senior Planner Department of Community Development Approved, C~~~ ~Lr y' Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved () Motion by: Church _ Denied () Johnson _ _ _ Received () McNamara- Referred () Minnix _ _ _ To () Nickens _ _ _ 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12, 2000 RESOLUTION AGREEING TO CO-SPONSOR THE SUSTAINABLE GROWTH FOR COMMUNITIES SEMINAR WITH THE WESTERN VIRGINIA LAND TRUST WHEREAS, the Western Virginia Land Trust has requested that Roanoke County co- sponsor a 2-day seminar, and WHEREAS, the seminar is designed to help guide decision making that will lead to healthy, vibrant and sustainable communities, and WHEREAS, the seminar will demonstrate improved decision making through the use of environmental data that will characterize existing conditions and evaluate alternative growth patterns, and WHEREAS, the seminar will link social, economic and ecological values and result in a balanced approach to community building that gives equal consideration to these three values, and WHEREAS, the management process used in the seminar encourages participation, partnerships and cooperation in order to shift from conflict to collaboration and find common values, and WHEREAS, it is critical to the success of this seminar that a diverse, broad-based group of people attend, and WHEREAS, as co-sponsors the County will not be required to provide any direct financial support but will be provided the opportunity to express the County's vision for the community and the region, and WHEREAS, the seminar will be held on Monday, October 30 and Tuesday, October 31, ~- ~~- 2000; BE IT THEREFORE RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, agrees to co-sponsor the Sustainable Growth For Communities seminar along with the Western Virginia Land Trust. AGENDA ITEM NO. ;~__ ~ APPEARANCE REQUEST PUBLIC NEARING -ORDINANCE V CITIZEN COMMENTS f~ , SUBJECT: ~ v ~ ----~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW,• • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD f NAME: C~`~~C~ ADDRESS: L PHONE: 7~ G ~~ ~I m- I GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Unaudited Beginning Balance at July 1, 1999 $7,269,259 6.11%~ Balance at September 12, 2000 $7,269,259 6.11% Changes below this line are for information and planning purposes only. Balance from above $7,269,259 $7,269,259 6.11 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2000 - 2001 General Fund Revenues $118,982,797 6.25% of General Fund Revenues $7,436,425 Respectfully Submitted, ~ ~~ ~. ~~~ Diane D. Hyatt Chief Financial Officer Approved By, ~N Elmer C. Hodge County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\GENOO.xIs 09/07/2000 "-~ M:\Finance\Common\Board-Reports\MonthlyReports\CAPOO.xIs 09/07/2000 /n-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount July 25, 2000 From 2000-2001 Original Budget $100,000.00 Contribution to D-Day Memorial (10,000.00) Balance at September 12, 2000 $90,000.00 Respectfully Submitted, Diane D. Hyatt Chief Financial Officer Approved By, ~~ Elmer C. Hodge County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\BOARDOO.xIs 09/07/2000 ~--y FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Amount Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY1997-1998 Original budget appropriation June 23, 1998 Savings from 1997-98 debt fund FY1998-1999 Original budget appropriation FY1999-2000 Original budget appropriation Less increase in debt service November 9, 1999 Savings from 1998-99 debt fund FY2000-2001 Original budget appropriation Less increase in debt service Balance at September 12, 2000 Reserved for Future School Operations FY2000-2001 Original budget appropriation July 11, 2000 SW Co Regional Stormwater Balance at August 22, 2000 Respectfully Submitted, Diane D. Hyatt Chief Financial Officer Approved By, ~ /~~ Elmer C. Hodge County Administrator $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 780,145.00 495,363.00 198,421.00 $7,578,744.00 $1,500,000.00 (290,000.00) $1,210,000.00 2,000,000 (1,219,855) 2,000,000 (1,801,579) M:\Finance\Common\Board-Reports\MonthlyReports\SCHOOLOO.xIs 09/07/2000 /~1-5 Roanoke County Department of Community Development Memorandum TO: Board of Supervisors FROM: Terrance L. Harrington, AICP ~•~~ DATE: September 5, 2000 RE: Report on Assisting School Board with Student Population Projections At a recent meeting of the Board of Supervisors, the Board requested that the staff assist with school population projections by providing the School Board with information on new residential development activity. The staff has historically provided information on new subdivision activity to the School Board. Copies of all new recorded plats (over 5 lots) are sent to the School Board for their use in anticipating bus route and school population demands. In addition, the staff also advises the School Board and seeks their comments on any residential rezoning request that has the potential to impact school populations. I recently spoke with Richard Flora and advised him of the staff's availability to provide additional assistance to the School Board with school population projections. He informed me that in the near future, the School Board will seek consultant services to update the Blue Ribbon Committee Report. As a component of this initiative, Mr. Flora anticipates the development and use of computer modeling techniques to anticipate future school demands. I offered our assistance and resources in this process. Staff has also begun to contact other jurisdictions in Virginia that have formalized school population projections, and have linked these projections to their capital facilities .,~~ m.~ planning and budgeting processes. Fairfax, Chesterfield, York, Stafford, Henrico and Hanover counties all have processes in place. Although all of these localities are apparently experiencing student population growth rates in excess of our local rates, understanding the techniques they use can be helpful to local efforts to estimate population. 1 ACTION NO. ITEM NUMBER / ' ~ ~' ~P AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: September 12 , 2000. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of August 31, 2000. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: BRANCH BANKING 8~TRUST 2,947,705.56 WHEAT 1ST UNION 1,939,700.65 4,887,406.21 CERTIFICATE OF DEPOSITS: FIRST AMERICAN 100,000.00 SOUTHWEST VIRGINIA SAVINGS 8~ LOAN 100,000.00 200,000.00 COMMERICAL PAPER: BANK OF AMERICA 4,231,716.54 BRANCH BANKING & TRUST 2,949,076.67 PAINE-WEBBER 5,905,921.95 SUNTRUST 4,065,495.78 WACHOVIA 6,890,584.18 WHEAT 1ST UNION 1,971,508.05 26,014,303.17 LOCAL GOVT INVESTMENT POOL: GENERAL FUND 8,084,062.26 RESOURCE AUTHORITY 1,933,461.45 10,017,523.71 MONEY MARKET: SUNTRUST 2,836,215,75 FIRST UNION 2,117,049.88 PAINE-WEBBER 2,302,274.80 7,255,540.43 Pg 1 of 2 ACTION NO. ITEM NUMBER I / /~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: September 12 , 2000. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of August 31, 2000. COUNTY ADMINISTRATOR'S COMMENTS: CASH INVESTMENTS: SUNTRUST LB&T MENTOR (GEN. OPER) MENTOR (RES. AUTH.) WACHOVIA TOTAL STAFF RECOMMENDATION: Respectfully Submitted by y5-moo ACTION Approved ()Motion by: Denied ( ) f~l ed C. Anderson ,%County Treasurer Received ( ) Referred ( ) To () 15,148,550.82 3,309,306.39 5,496,628.58 5,853,814.59 2,382,992.44 32,191,292.82 80,566,066.34 Approved by: Elmer C. Hodge County Administrator VOTE No Yes Abs Church Johnson McNamara Minnix Nickens Pg2of2 ACTION NO. ITEM NUMBER ~-t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2000 AGENDA ITEM: Follow up work session on Fire and Rescue staffing issues COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On 7/11/00, an overview of Fire and Rescue staffing issues and resource allocations was presented to the Board. At the Board's request, further review of existing staff has been completed and the findings are to be presented to the Board. SUMMARY OF INFORMATION: The purpose of this report is to set aside time for a follow up work session from 7/11/00 regarding Fire and Rescue staffing issues. The staff will cover the following: • Reallocation of career staff from Bent Mountain station to Back Creek station • Cave Spring Rescue and ladder staffing • Mutual Aid agreement with the City of Roanoke into the Mount Pleasant area and reciprocating mutual aid in the 220 corridor • Meeting with Floyd County administrator regarding potential ~, -' regional cooperation • Letter from City of Salem Department of Fire and Emergency Management in reference to Fort Lewis Rescue mutual aid calls (letter enclosed) Submitted by, Approved by, . Ud~ard~ .?rit'd~ w _ •,~- Richard E. Burch, Jr. Elmer C. Hodge Chief County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved () Motion by: Church _ Denied () Johnson _ Received () McNamara- _ _ Referred () Minnix _ To () Nickens _ cc: File ~! CITY OF SALEM VIRGINIA DEPARTMENT OF FIRE AND EMERGENCY SERVICES August 17, 2000 Roanoke County Fire & EMS Department Attention: Chief R. E. Burch, Jr. 3568 Peters Creek Road, NW Roanoke, VA 24019 Dear Chief Burch: For years the Salem Fire Department and the Salem Volunteer Rescue Squad have participated in a Mutual Aid Agreement with the Fort Lewis Volunteer Fire Department (Company # 9) and the Fort Lewis Volunteer Rescue Squad (Rescue 9). The Mutual Aid Agreement is that either agency will, when requested, assist the requesting agency, when their resources are overwhelmed by call volume and/or incident severity. During the past several months there has been a significant increase in the number of requests for Emergency Medical Service (EMS) call coverage, especially on weekends, to Salem from Rescue 9. It is obvious that the Fort Lewis Volunteer Rescue Squad's manpower resources are overwhelmed. We have gone from giving mutual-aid to providing EMS Service to the West County area. The results of the increased number of requests by Rescue 9 has had a negative impact on the ability of Salem Fire and Salem Rescue EMS Units to provide timely EMS service to the visitors and citizens of the City of Salem. Therefore, I am requesting that you move Salem Fire and Salem Rescue EMS Units from Second Due to Third Due in the West Roanoke County area. Please make this change as soon as possible and advise me when the dispatch procedure change has been made. Please be advised that this request for response change will not affect the Mutual Aid Agreement of the Dual Response Agreement that we currently have in place. 105 SOUTH MARKET STREET SALEM, VA. 24153-0869 ~-! Page 2 EMS Responses Your prompt attention to this matter will be appreciated. If you have any questions or require additional information please do not hesitate to call me at 375-3080. Thank you for your continued cooperation with and support of the Salem Department of Fire and Emergency Management. Sincerely, ~~~._ Danny .Hall Fire Chief/Coordinator ofEmergency Management DWH/bgs cc: R. Smith, City Manager F. Jones, Assistant City Manager P. Counts, Assistant Chief C. Millican, Captain R. Hardy, Rescue Chief 2 _.__ _ _ _ _` ; > ~r W~ ~ ~ ~ ~ a~ ~ ~ ~ ~~~ ,~ ~~r ~ ~~~' ~+ "~r ~ ;,', + .~:.~ak E ___ ~ ~~ __ __ ~~ _ _+ r i ~_ t ~~ ~ ~' .~ ~` t '}~ s ~:- ;; w~ ~ ~~"~ ,. v~ ''` k ~ ~ ~{ ZN ~ ~ . ~swx,~'. 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CD ~~~ O CD ~ ~ ~ lQ n C~ ~ ~ ~ co N ~ ~ ~ ~ ~ ~ ~ ~ ~ ~. _. ~ ~ ~ - ~ - ~ ~ ~ ~ ~ ~ o ~ ~ ~ ~~ ~ ~ ~_ O ~ CD r t ~ r ~ ~ ~ -• ~ "' O ~ ~ ~ ~ ~ ~ c~ O O _~ N N O O O c~ G O ~' CD O~ A~ USG 0 e-+ ~~ C/1 C e~-r CD C/] CD l 1 ~--~ C/~ W ~-- r--- e--r \ \ ~ ~_ ~ ~ ~ ~ ~ ~ _ (~ ~ • ~ ~ / O Q \ 0 ~ ~. ~ ~ ~ C G . \ ~ ~ ~ ~ O (/~ (D ~ ~ (~ ~ ~ (~ ~ Q. ~ Q ~ ~ Q ~ ~ ~ _ P1 ~ ~^ V/ J W ~ ~ W ~ ~ ~ ~ n ~ ~ ~ ~ W Ul -_ ~ ~ ~ (~ 0 0 ~o N ~ ~0 ~ ~. n `~ o ~ :~ ~ ~- n co ~0 U AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12, 2000 RESOLUTION 091200-12 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Closed Session File P AN ,~. F COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 ~y ' ~- z c> z a~ 1 38 C~u~xxrY~ ~~ ~v~x~~C~.~ P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 September 13, 2000 Father Joseph Lehman Our Lady of Nazareth Catholic Church 2505 Electric Road, SW Roanoke, VA 24018 Dear Father Lehman: (540) 772-2005 On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, September 12, 2000. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, Joseph McNamara, Chairman Roanoke County Board of Supervisors BOARD OF SUPERVISORS JOSEPH McNAMARA, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX, VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT JOSEPH 8. "BUTCH" CHURCH CATAWBA MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Internet E-Mail Internet E-Mail ehodge~www.co.roanoke.va.us ®Racycled Papar bos ~ www.co. roanoke.va.us AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12, 2000 RESOLUTION AUTHORIZING THE BORROWING OF $736,680 FROM THE FUTURE SCHOOL OPERATING RESERVE BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIItGINIA WHEREAS, the Board of Supervisors (the "Board") of Roanoke County, Virginia, (the "County") has determined that it is necessary and expedient to borrow not. to exceed $736,680 from the Future School Operating Reserve of the County to finance certain solid waste vehicles. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA: 1. The Board hereby determines that it is advisable to loan monies available in the Future School Operating Reserve to purchase solid waste vehicles (the "Loan"). The Loan shall be made on the terms set forth in this resolution. The Future School Operating Reserve shall lend an aggregate principal amount not to exceed $736,680. There will not be an interest charge for this loan. 2. The General Services Department will repay the Future School Operating Reserve with three equal annual payments beginning July 1, 2001. The General Services Department may prepay the Loan at any time without penalty. 4. This resolution shall take effect immediately upon its adoption. Memo To: Board of Supervisors Elmer Hodge From: Diane Hyatt ,j(~[,ct;~na. Date: September 8, 2000 Subject: Update on South County High School Bids The bids for the South County high school were opened at 2:00 on Sept 7, 2000. As you read in the paper, the school board did not receive a complete set of bids on the project. Of the 19 components that were bid, only 14 components received a response. The school board convened at 6:00 on Sept 7, 2000 and voted to rebid the project as one bid, without the project manager. The contract that the Schools have with the project manager allows them to terminate at any time. Following is the revised calendar for the bidding of the South County High School Sept 10, 2000 Bids advertised in the newspaper Oct 4, 2000 Open bids at 2:00 Tentative School Board meeting at 6:00 Oct 9, 2000 Tentative school construction committee meeting/ School Board meeting Oct 10, 2000 County Board meeting This will also have an impact on the bid schedule for the Glenvar project. If the project manager is not used on the south county high school project, they may not be used on the Glenvar project, because the majority of the savings were from the south county project. Therefore the bid package that is being developed for Glenvar may need to be revised to reflect this change. In addition, it had been determined that in order to allow the contractors to bid on both projects it is best to allow a month between the bidding of the two projects. The new calendar for Glenvar has not been developed at this time, however it is not anticipated that this will have an impact on the completion date of the project. September 7, 2000 NOTE TO: Butch Church Bob Johnson Joe McNamara Fuzzy Minnix Harry Nickens FROM: Brenda J. Holton SUBJECT: VIDEO ENCLOSED FOR ITEM E.1 Elaine Simpson from RV-TV asked me to tell you that the video "Common Ground" which is being sent with your agenda packet was made with Closed Captioning (CC). Since this video was made by the Commission for Senior and Challenged Citizens, they felt that CC was appropriate. Any television made since 1993 is capable of showing this feature. In order to see the closed captioning on your television, you will have to go to the menu on your remote and select this option. cc: Elmer Hodge September 8, 2000 NOTE TO: Butch Church Bob Johnson Joe McNamara Fuzzy Minnix Harry Nickens FROM: Elmer Hodge SUBJECT: AGENDA ITEM E-1 We could fund this $1,000 request from one of our existing accounts but this is a good way for the Board to show support of this project. f ROANOKE COUNTY ATTORNEY'S OFFICE Roanoke County Administration Center 5204 Bernard Drive, S. W. -Room 431 Roanoke, VA 24018-0798 Phone 772-2007 -FAX 772-2089 MEMORANDUM To: Board of Supervisors Pµ"` From: Paul M. Mahoney Date: 7 September 2000 Subject: Board Policy concerning requests to continue or postpone public hearings for rezonings In July of this year the Board of Supervisors raised several questions with respect to its existing policy concerning requests by applicants to continue or postpone a scheduled public hearing for a rezoning or special use permit request. These questions arose in the context of the pending special use permit application for the pet crematorium located on Starlight Road/Route 220. Attached you will find a copy of a Board Report from October 9,1990 and Resolution 10990-3 which adopted this policy. The Board adopted this policy in 1990 to correct what it perceived to be a series of abuses by zoning applicants. The Board believed that some applicants requested last minute continuances to inconvenience and discourage opposition to their rezoning requests. At the same time the Board was mindful of legitimate requests for continuances, therefore, it established this policy which imposed certain restrictions or limitations upon such requests tocontinue orpostpone apreviously-scheduled public hearing. By adopting this policy, the Board balanced the due process rights of the applicant with the notification and public comment rights of the citizens. I believe that this Board policy has worked very well over the past ten. years and should be retained. If it is the desire of the Board to repeal or amend this policy, then I would recommend that the Board place this matter on its agenda for a work session to explore the ramifications of such a course of action. PMM/spb c: Elmer Hodge Terry Harrington `y ,~ _~ ACTION NO. ITEM NO. .1J" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY., .VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 9, 1990 AGENDA ITEM: RESOLUTION ADOPTING A POLICY CONCERNING REQUESTS TO CONTINUE OR POSTPONE PUBLIC HEARINGS FOR REZONINGS, AND TO ESTABLISH DEADLINES FOR THE SUBMISSION OF VOLUNTARY PROFFERS FOR CONDITIONAL ZONING COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: Adoption of a policy to govern requests by rezoning applicants to continue or postpone scheduled public hearings. This policy also addresses the submission of written proffers BACKGROUND• SLTNiMARY OF INFORMATION At its September 25, 1990 meeting the Board of Supervisors requested staff to develop a policy to guide future Board action with respect to requests by rezoning applicants for a continuance or postponement of a previously scheduled and legally advertised public hearing. The Board expressed it concerns that some applicants may seek a continuance at the last minute to avoid addressing citizen comments and concerns. By postponing the public hearing at the last minute, concerned citizens would be inconvenienced and perhaps discouraged from appearing at a later date to raise questions and to participate in the democratic process. The attached resolution provides that a request for a continuance be received by noon on the Thursday before the scheduled hearing date. The Clerk is given the authority to grant one continuance. The applicant is responsible for notifying all interested parties. This includes adjoining landowners as well as citizens appearing at the Planning Commission public hearing. The applicant is also responsible for the costs and expenses of re- advertising. 'i ~ f Any additional continuances can be granted only by the Board. The policy states that the standard for another continuance is "good cause", and is based on unusual circumstances or a dire emergency. Also the policy provides that voluntary proffers for rezonings should be submitted in writing by noon of the Thursday before the scheduled public hearing. The Board reserves the right to refer the proffers back to the Planning Commission. FISCAL IMPACTS: None. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the attached resolution. Further this resolution should be included in the County Administrator's Policy Manual. Respectfully submitted, U y~ . Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Eddy Johnson McGraw Nickens Robers n. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION.CENTER ON TUESDAY, OCTOBER 9, 1990 RESOLIITION 10990-3 ADOPTING A POLICY CONCERNING REQIIESTB TO CONTINIIE OR POSTPONE PIIBLIC HEARINGS FOR REZONINGS, AND TO ESTABLISH DEADLINES FOR. THE SIIBMISSION~OF VOLIINTARY PROFFERS FOR CONDITIONAL ZONING BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That it~ is the policy of Roanoke County that the citizens be fully informed of all material proceedings in the process. of rezoning real estate in the County, and that the citizens be provided the opportunity to fully participate in this important governmental process. It is hereby declared that it is in the public's interest that requests to continue or postpone .previously scheduled and legally advertised public hearings for changes in zoning classifications, or to voluntarily proffer conditions for conditional zoning, should be received in sufficient time to provide adequate notice to all interested parties. 2. That the applicant may request a continuance or postponement of a previously scheduled and .legally advertised public hearing for a change in zoning classification by submitting such a request in writing to the Clerk to the Board of Supervisors no later than noon on the Thursday before the scheduled public hearing date. The Clerk may only grant a single request for a continuance or postponement for the same application for a change in zoning classification. The request shall include an affidavit from the applicant that all parties notified pursuant to Section 1 15.1-431 of the State- Code and all citizens appearing before. the Planning Commission on this application have been provided a copy of this request. As a condition of granting this request the applicant hereby agrees to pay all costs and expenses required for any additional legal notice as a result of this request: Failure to comply with these requirements may be deemed by the Board of Supervisors in its sole. discretion to constitute a withdrawal of r the application for a change in zoning classification. 3. That it is the policy of the County not to grant any additional requests for a continuance or postponement except for e an exceptional or unusual occurrence or dire emergency. An additional continuance or postponement may be granted only by, and' at the discretion of, the Board of Supervisors for good cause shown, or upon a showing that to proceed with the public hearing would not be in the best interest of justice. The applicant shall appear before the Board of Supervisors no later than 3:00 p.m. on the day scheduled for the public hearing to request the. continuance or postponement. If the Board grants this request, the applicant shall notify the parties and citizens, and shall be responsible for .:,::< _. the costs and expenses,. as described above. 4. That the Board of Supervisors reserves the right to continue or postpone a public hearing, or the consideration of a question, upon its own motion. 5. That the applicant may voluntarily proffer in writing reasonable conditions as part of a rezoning or amendment to the zoning map. This proffer in writing of conditions shall be made 2 by noon of the Thursday before the scheduled public hearing date. This proffer shall be delivered to the Clerk to the Board of Supervisors, and a copy -shall be delivered to the Zoning Administrator at the same time. Failure to comply with, this policy may result in the refusal of the Board of Supervisors to consider these proffers. -The Board of Supervisors reserves the right to refer proffers received after the Planning Commission public hearing to the Planning Commission for its review and comment. 6. That the effective date of this Resolution shall be October 9, 1990. On motion of Supervisor Eddy to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickehs, Robers NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File. Paul Mahoney, County Attorney Mary Hicks, Executive Secretary Terry Harrington, Director, Planning & Zoning Mary H. Allen, Clerk to the Board 3 DR,4fT - 9/7/00 - 2.30 p.m. ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA SEPTEMBER 12, 2000 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings for August will be broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursd~s at 7 p.m. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetin s or other rograms and activities sponsored by Roanoke Count , pf~~e ntact the Clerk to the Board at (540) 772-2005. We reques that ou provide at least 48-hours notice so that proper arrange s may be made. C_~-- A. OPENING CEREMONIES (3:00 P.M.) 1. Roll fall 2. Invocation: Father Joseph Lehman Our Lady of Nazareth Catholic Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS Resolution of Congratulations to Shelby Hamlett for installation as president of the General Federation of Women's Clubs, aworld-wide service organization. i t I}~"' D. BRIEFINGS 1. Status of the Virginia Gas Pipeline.(John Chambliss, Assistant County Administrator) E. NEW BUSINESS ~„6~ ~ Q, ~ Request from the Senior and Challenged Citizens Commission for $1,000 funding to reproduce public awareness video, and update on the Commission activities. (Debbie Pitts, Assistant Director of Recreation) ~d 2~. Request to accept a $90,000 grant on behalf of RADAR from the Commonwealth Mass Transit Fund to purchase two vans with lifts and accept $23,121 Section 18 Pass-Through Operating Monies. (John Chambliss, Assistant County Administrator) `~'~ " 3. Request for authorization to execute an updated contract with the Unified Human Services Transportation System, Inc. to provide CORTRAN Services. (John Chambliss, Assistant County Adm~i nn i rat ~~~ ~ ~„ ) n ~.,i~ 1~`~-,,-,~I ~O~,~a-a~..~~-r ~`~ ~' iN t Nesolution authorizin a com rehensive rezonin of Request to adop g p g various parcels in the Dixie Caverns area of Roanoke County for purposes of implementing the 1998 Roanoke County Community Plan. (Terry Harrington, County Planner) ~~~~- Request for acceptance of $180,000 recreational access grant for the proposed North County Soccer Complex. (Pete Haislip, Director of Parks, Recreation and Tourism) ~"`M~ '~~ Request for approval of $988,076 financing for seven new solid waste trucks. (Anne Marie Green, General Services Director) !-~} -vt ~ Request for $12,800 funding for Project Impact through FY 2000/01. (Anne Marie Green, General Services Director) F. FIRST READINGS OF ORDINANCES Tom ~1 ! First reading of ordinance to amend Roanoke County Code to bring it into compliance with amendments to the State Code regarding method of computing the consumer utility tax. (Joseph Obenshain, ,~... ~ r .~ ~ 2 ?~ Senior Assistant County Attorney) 2. First reading of ordinance authorizing acquisition of necessary easements to construct the Campbell Hills Water Line project. (Gary Robertson, Utility Director) 3. ~}s ~ ~~ , a.~ vim, ~- ~~~.~ G. SECOND READING OF RDINANCES ~•.~to~,,t ~''"`~ s 1. Second reading of ordinance authorizing quitclaim and release of a 15-foot sanitary sewer easement, recorded in Plat Book 16, Page 41, _ Edgemont of Vinton, Section 1, within the boundaries of Sunflower Drive, south of the intersection of Tulip Lane and Sunflower Drive, and a 15-foot sanitary sewer easement, and 15-foot water line easement recorded in Plat Book 9, Page 281, Spring Grove, Section 7, within the boundaries of Sunflower Drive, north of the intersection of Ivy Lane and Sunflower Drive, being located in Edgemont of Vinton, Section 2, in the Vinton Magisterial District. (Arnold Covey, Community Development Director) H. APPOINTMENTS Grievance Panel 2. Hanging Rock Battlefield and Rail Preservation Foundation 3. Highway and Transportation Safety Commission 4. Industrial Development Authority 5. League of Older Americans Advisory Board 6. Social Services Advisory Board I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Acceptance of Edgemont Circle and the remaining portion of Sunflower Drive into the Virginia Department of Transportation 3 Secondary System. 2. Acceptance of sanitary sewer facilities serving Pennwood Townhomes. 3. Donations of variable width storm drainage easements on Autumn Drive, Hollins Magisterial District, from (a) Harold B. and Hazel G. Hodges; (b) Joseph K. and Virginia A. Bushnell; (c) A. Jennings and Doris K. Robertson and (d) Stuart J. and Geraldine H. Wamsley. Request to approve the budget for the Virginia Juvenile Community Crime Control Act (VJC~CA) monies for FY2000-01. ~O~n to Request to approve the budget for the Day Reporting Program for FY c.hctrKb~ ~S 2000-01. 11 equ prove~°~trCacfget for the Courthouse maintenance e Request to approve the Annual Performance Contract with Blue Ridge Community Services. Request to adopt resolution agreeing to co-sponsor "Sustainable Growth for Communities" seminar with the Western Virginia Land Trust. J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS ~a. ht. 1. General Fund Unappropriated Balance ~' ©r 2. Capital Fund Unappropriated Balance ~/anc. ~ ~ C3~ Board Contingency Fund '~"~ 4. Future School Capital Reserve 5. Report on assistance to the School Board on student population 4 J projections. 6. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of August 31, 2000. N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1. Work Session on Fire and Rescue staffing issues (Richard Burch, Fire and Rescue Chief) P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A Q. CERTIFICATION RESOLUTION R. ADJOURNMENT 5 o7~2sion FRI 07:9 FAQ 540 776 2848 July 25, 2i Letters to P.O. Box Roanoke, Gentlemen.. REALST.AR Realtor ~ oa2 3 On June 2p, Zopo, Shelby Hamlett of Roanoke was installed as President of the General Federation of Women's Clubs. The GFWC is a world-wide women's service organization of one million members. This invobes 20 countries. To have a resident of Roanoke hold such a high position is not only and honor for Roanoke, but a tribute to Mrs. Hamlett far her 4U years of volunteer work with her organization. I have been a member of Y{iwanis for over 47 years. To attain the presidency of an international scrvicc organization one must be dcdicatcd, wank bard, motivate othcr~ and have political savvy. . Roanoke is proud of Shelby Hamlett and now is the time to tell her. Siuceroly, r~a'~, . Mason Miller, Jr. 4434 Pleasant Ridge Road, Bldg. 1-305 Roanoke, Virginia 1A014 Tel~hnnP Nn. 72_fi-R92R ~~ ~~~ ~ ~~~~ ~~ ~~ ~~~ ~ .~ ~, A ~a .~"'7 i 9 ~ ~-~ T 07128/QQ FRI q7:~9 FAQ: 540 776 2848 REALSTAR Realtor ~ • Y • i ~ ~ ~~ ~ ~ ~~~ EXECUTIVR ~FI~ICE PARK AT PHEASANT RIDCE 4415 PEASANT RIDGE ROAD Dvi~.unvG Y, SUl'PE #10Z RaANUKE, VIRGIlVIA 24014 (540) 776-0606 (540) 776-2$48 FAX ~'ACSIIVYILE TRAN~NtY`Y'TA.L DATE: ~ ~~~/ ~ ~ _. '~o~ COMP~INY: FROM: No• OF PAGES: fr~d~e Cover PoPe1 caMMEIVTs: 'S`HE Y'ROFESSIONAL REAL ESTATE FIRM OF CHOICE ~ ~ ~ '~'-~- s 4 '~ 9 ~_~~, ~ _ ~- . o\dest ~ t the , • tes`den fi Won`er s %~~~'~~~ NAN'1`I~ .a"._- , omen p ati~or ° Shelby ~~ ~NE1'g~i ; ;.a. -, t she ,Qectal F edet eat 2GGGt~or w\th ~~ j• :, and re~`\ e~Che dune o~ o{ a otga2~ {ote`gr ~,G~ ~ '' he w° and .r adet and .r 1~." "" ", ,o~ J~ r t lobe, the 1e fates in~a, ~N'~' ~ s S -,~.~ -he gtal\ed ae ur~ted stetr `~~t Sher \ "~U~" ,~ \r d th throe , C1vb ,, gut l ,~ : ' atovr rtarrs °~ s°~°,~ar ever S~rce; revel ~ ~~J ~ it the mbietOr Jortre~ s C~v ous 9t° he tight .~` ~ ~~ty tart ~l tes g ce a ;tiro a fl/"" \ the 6 d with h a P. t P1a ~' ~ ~e er irv°\vedet o{ Svc the t~gh a ~' , t / e the 1e \ was \r a was ed to ~~ ~,W„ J'~aP'~red het dves•to P ded`cmertal\y- ._ ~ has Paid to °~ a 9 r°Ke f°t gar at ~' a,~r\ett °sPhe \r R°a club ~ is a~ at Shelby N the attrtst c\ass that the e teache May°t °ws th absorb' 9 e the d chi\dters paid t~ Roan°kodels {Ot c°. e tec°td Sh CT yeats~o)ects -a`stutb for ~Urotovgr the coR`e ~` to)ect but th ,~~ots {° the~< p ot~ora\\y ta,~b\e fiver th °r to be arothet have Maybe ee'bletOr ~ bvt;~rg ore dot eee yeats• each day • sses wet Courty ` o~ ~it9`r~a t of gt rd cot ter or, for tht meets ese c\a C<a`g , C1vbs me'rc'bese~N`ce er and is h~ch tar two vo\u °~,or~~ t yet Seal ~ ~o,~`er s o{ Nome ubC~c chddt hoo\, w 1~e5 and ar9led r trP Eas \ot and a,~~on vF. p tattled ark Sc p suPp „ new-{ ed• Ca the ~vr is Feder served a~N tN~gh\ara ptov`dea c 11ed it ghat to\\ow ety that the v\tcjtnshe hasmagaZ~r ~h~ sa\atie G ~\\1at 1 c\asses t Seal S~ feet with GF~CI• state held error schoo e Easte ts• a v°\ur , s Civbs ~ °t °f the Jett has aN • c g he pub` ed with t et 5p yea eats as ~ W°trer and edit 1980, Nam Secret rve~ rsot dot ov ert 40 y tat`or ° ectetaN td Since Recotdtn9 and C°\s~ s~ potted Jett has sretal Fed es`dert, GFWC bo 5vtet ardty ~ivisto Shea Mts Cl a d t Se ord v~e~bet ° pees der s ~~ is~O~' aws C°m g\ R es C°m~ C1vbs tvF~ itst aroMPN • P cord vic et C°rcet riot and gt e Stard PteS~der C~GB ~ idert' Se Corsum rst~tu . ar of v\RG1Nl~ v\ce p<es ar °~ the bet °f th ~~ , ar, cha<<m ehtet No~~ oC Fits cha~tm a mem as Nis ,~ cN,~~l-~ \r gee) teed as and as Reg`Or the M WOMEN G~, C°mt,~~ss~o~theastet Cet . GF`~yC °~ENCE GFtvtre e~°Ca,~` GFWC S -'Cteasu rted theO CONF~ certly to v\r9 v ~ Secretary e tePteseth~GRi. s IustCe o~ itrpto 8~+ sh e f°vtC• She hair rt`Or e, `e la terdoa he GF e with the to e setvicF b~ 199 res rtat~v Mote vi1\a9 ~a~~C~at w~ehwo k d° ce to is h he GFWC 'r th`s ate aN and wmers se'NR arg She oft ogle ~ and R°t Chet w° ke ~~ty ~ etF his Most pe `Ors t °§ ary ° es Roar°vrt~es~ th he Carc Kowa a hea ass Floyd co rted by trp such a id°'~` do ~ `ch ercort and itrpleme but se GFWC, Botetou cts ate is a d~ of the Ftarlci~r, d pto)e comm Ner'~ ~ t°gta'~`s ar VIRGIN 'Che`f p the bo: Service, Mary Allen Re Call from Shelby. Hamlett Page 1 From: Mary Allen To: Susie Owen Subject: Re: Call from Shelby Hamlett Thanks. She is already invited to the August 22 meeting to receive reso of congratulations. I'll wait until she calls back to explain. »> Susie Owen 08/07/00 04:52PM »> Shelby called from Washington DC about attending a future BOS meeting. She said she would call you again. I asked if I could take a message and told her when the upcoming meetings were. Mary Allen Board Presentation for Senior and Challenged Citizens Commission Page 1 From: Debbie Pitts To: Elmer Hodge; Jill Barr; Mary Allen Date: 7/26/00 10:25AM Subject: Board Presentation for Senior and Challenged Citizens Commission I had tentatively scheduled the presentation to the Board for August 8 to request funding for the video series and to give an update on the work of the commission. I would like to reschedule that September 12 t give me time to meet with the Commission to brief them and include them in the proces . a so like to submit an application NACO for funding under the Award for Excellence Program. Jill shared that info with me and it looks like we might qualify. Please let me know if this plan is ok. Thanks Debbie Pitts Assistant Director of Recreation 540-387-6078 ext 252 Our Work is Your Play! CC: Arlain Martin; Pete Haislip Mary Allen - Re: Agenda Staff Meeting Page 1 From: Mary Allen To: Richard Burch Subject: Re: Agenda Staff Meeting I'll add to the agenda...thanks. »> Richard Burch 09/05/00 10:06AM »> I will) be doing an update on staffing issues from the July meeting. I am not sure how Elmer is going to do this. Brieifing, workshop ?? I think we will decide today at the agenda meeting. Yours for a better fire and rescue service. Chief Rick Burch »> Mary Allen 09/05/00 09:17AM »> Just a reminder that the agenda staff meeting for the Sept. 12 agenda will be held at 3 p.m. this afternoon in the Board's Conference Room. If you have an item for this agenda, please email me the title so it can be added to the agenda and plan to attend the meeting. Mary H. Allen CMC Clerk to the Board County of Roanoke 540-772-2003 Agenda Items September 12, 2000 Board Meeting Cn „ s <: „ t - Request to Accept a Grant on Behalf of RADAR from the Commonwealth Mass Transit Funds to Purchase 2 Vans with Lifts and Section 18 Pass-Through Operating Monies y ~' ~ ~' ~ - Authorization to Execute an Updated Contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN Services for Roanoke County fir: e ~' "~ - Briefing on the Virginia Gas Pipeline Project i C~,ns~,, r - Request to Approve the Budget for the Virginia Juvenile Community Crime Control Act (VJCCCA) Monies for FY 2000-01 ~.' - Request to Approve the Budget for the Day Reporting Program for FY 2000-01 C~~~ s z n t - Request to Approve the Budget for the Courthouse Maintenance Monies Cc„~ 5 ~, „~- - Request to Approve the Annual Performance Contract with Blue Ridge Community Services John Chambliss Mary Allen -Agenda Items Page 1 From: Terry Harrington To: Mary Allen Date: 9/5/00 10:02AM Subject: Agenda Items Mary... Please add two items for 9/12 agenda: 1. Report Item.... Report on Asissting School Board with Student Population Projections 2. New Business or Consent Agenda Item (whichever ECH prefers)... A Resolution of the BOS to Authorize a Comprehensive Rezoning of Various Parcels in the Dixie Caverns Area of Roanoke County for the Purposes of Implementing the 1998 Roanoke County Community Plan as amended CC: Arnold Covey -tee zo OR,4fT - 9/5/00 - 3:00 p.m. ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA SEPTEMBER 12, 2000 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings for August will be broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p m. and Saturdays at 4 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Father Joseph Lehman Our Lady of Nazareth Catholic Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS Resolution of Congratulations to Shelby Hamlett for installation as president of the General Federation of Women's Clubs, aworld-wide service organization. 1 ~x~SS~on? D. BRIE_FI~N~G~S~~ ~ ~ 1. ~.on Advance Auto (???). 2. Status of the Virginia Gas Pipeline (John Chambliss, Assistant County Administrator) o~,,,~ ~3. -~da~e-sn Fire and Rescue staffing issues (Richard Burch, Fire and Gv ~i~ Rescue Chief) E. NEW BUSINESS e n ems ~/, ~Qo ~ ~ ~ 1. Request om the Senior and Challenged Citizens Commission for funding video and update on commission activities. (Debbie `~ ~ Pitts, Assistant Director ~ Recreation) ~ ~ 3 J ~ ~ ~R Request for authorization to execute an updated contract with the ~ p Ng Unified Human Services Transportation System, Inc. to provide J CORTRAN Services. (John Chambliss, Assistant County ~ u ~ N- -~.~ A~p~strat°r) -`r-~ ~l ~' 3. ~ Request to adopt resolution authorizing a comprehensive rezoning of various parcels in the Dixie Caverns area of Roanoke County for ~ ~ purposes of implementing the 1998 Roanoke County Community ~ ~ \ _ Plan. (Terry Harrington, County Planner) 0 ~~ ~ v1 ~ l~~ a-a~ 0~ ~ `~ e ~a / X55 Ul F. ~ FIRST READINGS OF ORDINANCES `~ ~ 1. First reading of ordinance to amend Roanoke County Code to bring it ~ into compliance with amendments to the State Code regarding ~ '~ O method of computing the consumer utility tax. ~ ~~ p G. SECOND READING OF ORDINANCES .~ ~ ~ 1. Second reading of ordinance authorizing quitclaim and release of a 15-foot sanitary sewer easement, recorded in Plat Book 16, Page 41, U Edgemont of Vinton, Section 1, within the boundaries of Sunflower ~ Drive, south of the intersection of Tulip Lane and Sunflower Drive, ~I and a 15-foot sanitary sewer easement, and 15-foot water line easement recorded in Plat Book 9, Page 281, Spring Grove, Section 2 7, within the boundaries of Sunflower Drive, north of the intersection of Ivy Lane and Sunflower Drive, being located in Edgemont of Vinton, Section 2, in the Vinton Magisterial District. (Arnold Covey, Community Development Director) H. APPOINTMENTS 1. Grievance Panel 2. Hanging Rock Battlefield and Rail Preservation Foundation 3. Highway and Transportation Safety Commission 4. Industrial Development Authority 5. League of Older Americans Advisory Board 6. Social Services Advisory Board I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Acceptance of Edgemont Circle and the remaining portion of Sunflower Drive into the Virginia Department of Transportation Secondary System. 2. Acceptance of sanitary sewer facilities serving Pennwood Townhomes. 3. Donations of variable width storm drainage easements on Autumn Drive, Hollins Magisterial District, from (a) Harold B. and Hazel G. Hodges; (b) Joseph K. and Virginia A. Bushnell; (c) A. Jennings and Doris K. Robertson and (d) Stuart J. and Geraldine H. Wamsley. 4. Request to approve the budget for the Virginia Juvenile Community Crime Control Act (VJCCCA) monies for FY2000-01. ~r-ao}'e ~ ~_Z 5. Request to accept a $90,000 grant on behalf of RADAR from the 3 Commonwealth Mass Transit Fund to purchase two vans with lifts and accept $23,121 Section 18 Pass-Through Operating Monies. 6. Request to approve the budget for the Day Reporting Program for FY 2000-01. 7. Request to approve the budget for the Counthouse maintenance monies. 8. Request to approve the Annual Performance Contract with Blue Ridge Community Services. J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Report on assistance to the School Board on student population projections. N. REPORTS AND INQUIRIES OF BOARD MEMBERS 4 O. WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) ~~ 1. Work session with the Virginia Economic Development Partnership. ~2 C-~'~/~~ (David Porter, Economic Development Director) G~~~ 2. Design Guidelines for large commercial centers. P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A Q. CERTIFICATION RESOLUTION R. ADJOURNMENT l/~ ~ ~ir~ ~ ~e s~ ~~, S~ a ~{i r~9 S S s u e S 5 Mary Allen - Re: Project Impact Page 1 r , From: Mary Allen To: George Simpson Subject: Re: Project Impact There was no appropriation, just a resolution authorizing continued participation. I send you a copy. Mary »> George Simpson 08/22/00 03:17PM »> I understood that the resolution came with an appropriation to continue the coordinator's position. I didn't think that Elmer wanted to fund the position. Can you send me a copy? George »> Mary Allen 08/22/00 11:35AM »> Elmer gave me a resolution from the Roanoke City Council that endorses continued participation in Project Impact as a regional initiative. They adopted the reso on August 7. Do the Board of Supervisors have to adopt a similar resolution? Is this required? Mary Allen Mary Allen Project Impact Page 1 From: Mary Allen To: George Simpson Subject: Project Impact Elmer gave me a resolution from the Roanoke City Council that endorses continued participation in Project Impact as a regional initiative. They adopted the reso on August 7. Do the Board of Supervisors have to adopt a similar resolution? Is this required? Mary Allen CC: Elmer Hodge Mary F. Parker, CMC City Clerk CITY OFROANOKE Office of the City Clerk fie- C,~~~~. Sir,-~~san Sandra H. Eakin Deputy City Clerk August 14, 2000 File #60-70-188-236-237 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 34980-080700 authorizing continued participation by the City of Roanoke in Project Impact as a regional initiative for the purpose of building a disaster resistant community. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, August 7, 2000. Sincerely, I Mary F. Parker, CMC City Clerk MFP:jms Attachment pc: Randolph M. Smith, City Manager, P. O. Box 869, Salem, Virginia 24153 Elmer C. Hodge, Administrator, Roanoke County, 5204 Bernard Drive, S. W., Roanoke, Virginia 24018 B. Clayton Goodman, III, Town Manager, P. O. Box 338, Vinton, Virginia 24179 James D: Grisso, Director of Finance Wanda Reed, Emergency Services Coordinator H:\Agen da00\Au g.7. amend. wpd V y i , u IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 7th day of August, 2000. No. 34980-080700. A RESOLUTION authorizing the City's continued participation in Project Impact as a regional initiative for the purpose of building a disaster resistant community. WHEREAS, City Council realizes the Roanoke Valley's vulnerability to hazards such as flooding, high winds, ice and snow, forest fires, drought and other emergency events and agrees that loss of life and property associated with these hazards are unacceptable; and WHEREAS, City Council endorses community and regional partnerships in hazard mitigation and believes that measures can be taken to reduce future losses by building a strong program of prevention. THEREFORE, BE IT RESOLVED by the City Council of the City of Roanoke that this Council endorses the City's continued participation in Project Impact as a regional initiative along with the City of Salem, Roanoke County, and the Town of Vinton. ATTEST: 7 , ~-- City Clerk. H:~ivtEASURES~r-projeUimpact