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HomeMy WebLinkAbout1/9/2001 - Regular~ p ANp,~,~ L z a 1838 ,~~~~,~ (~~~x~~~ ~# ~.~~x~o~e Working Document- ubject to Revision ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JANUARY 9, 2001 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m., and are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) • 1. Roll Call ALL PRESENT AT 3:01 P.M. 2. Invocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH ADDED CLOSED MEETING 21-344(A) - PERSONNEL MATTER,. ASSIGNMENT AND ALLOCATION OF PERSONNEL BLJ ASKED FOR ITEM ON IMPACT OF CLOSING CATAWBA HOSPITAL. ECH WILL BRING BACK REPORT ON 1/23/01. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation to Joseph McNamara for his service as 1 ® Recyded Paper Chair of the Roanoke County Board of Supervisors in 2000. • R-010901-1 BLJ MOTION TO ADOPT RESO -URC PLAQUE ALSO PRESENTED TO JPM 2. Introduction of William E. Driver, new Real Estate Valuation Director and Diana L. Rosapepe, new Library Director. MR. DRIVER AND MS. ROSAPEPE WERE INTRODUCED 3. Recognition of Roanoke County Libraries for receiving Awards from the Virginia Public Library Directors Association for: (1) "Outstanding Program for Seniors" and (2) "Best Cooperative Program". SPENCER WATTS AND STAFF WERE RECOGNIZED DR. NORMA JEAN PETERS AND VARIOUS STAFF WERE PRESENT BLJ REQUESTED THAT SPENCER WATTS BE RECOGNIZED AT 1/23/01 MEETING. D. BRIEFINGS • NONE E. NEW BUSINESS 1. Request for appropriation of final year-end balance from school operations for the year ended June 30, 2000. (Dr. Linda Weber, School Superintendent) A-010901-2 HCN SUBSTITUTE MOTION TO APPROPRIATE $650,000 FOR SCHOOL BUSES AND BRING BACK OTHER FUNDING REQUESTS FOR WORK SESSION AND ACTION AT THE 1/23/01 MEETING. AYES-BLJ,HCN,HOM NAYS-JPM, JBC 2. Request for $47,100 to match $175,000 TEA-21 Grant to construct the Roanoke River Greenway in Green Hill Park. (Pete Haislip, Parks, Recreation and Tourism Director) A-010901-3 JBC MOTION TO APPROPRIATE $47,100 URC 2 3. Request to approve $12,549 funding for Roanoke County's share of VML/VACo assessment for AEP Negotiations. (Gary Robertson, Utility Director) A-010901-4 BLJ MOTION TO APPROPRIATE $12,459 WITH $4,183 FROM GENERAL FUND, $4,183 FROM UTILITY FUND AND $4,183 FROM SCHOOLS. URC 4. Request for acceptance of grants awarded by the Bill and Melinda Gates Foundation and appropriation to the Public Library Budget. (Spencer Watts, Library Director) A-010901-5 HCN MOTION TO ACCEPT AND APPROPRIATE GRANT FUNDS URC 5. Appointment of Board Members to Committees, Commissions and Boards for 2001. (Mary H. Allen, Clerk to the Board) A-010901-6 HCN MOTION TO APPROVE APPOINTMENTS FOR 2001 WITH CHANGES • FOR CHAIR AND VICE CHAIR AND ADDITION OF JBC TO SCHOOL CONSTRUCTION COMMITTEE AND REMOVAL OF SCHOOL CONSTRUCTION ADVISORY COMMITTEE. URC F. FIRST READING OF ORDINANCES 1. Ordinance to vacate a sanitary sewer easement and access easement on plat entitled, "Section No. 1, The Groves", Plat Book 17, Page 89, a portion of a 20-foot access easement on plat entitled, "Pump Station Lot (0.400 Ac.) and 20' Access Easement," Plat Book 17, Page 101, and a 20' water line easement on plat entitled, "Section No. 3, The Groves," Plat Book 18, Page 153, and further shown as Existing Sanitary Sewer and Access Easement (P.B. 17, PG. 89), Existing 20' Access Easement (P.B. 17, PG. 101) and Existing 20' Water Line Easement (P.B. 18, PG.153) on plat entitled, "Section No.S, The Groves," Plat Book 21, Page 40, within the boundaries of Monet Drive, located in the Cave Spring Magisterial District. (Arnold Covey, Community Development Director) HOM MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 1123/01 . 3 URC • G. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the vacation, quit-claim and release of a portion of an existing 100-foot drainage easement shown on `Plat Showing New Drainage Easement Being Granted to County of Roanoke', Plat Book 13, Page 59, on property owned by DFC Roanoke, LLC, and located in the Hollins Magisterial District. (Arnold Covey, Community Development Director) 0-010901-7 BLJ MOTION TO ADOPT ORDINANCE URC 2. Second reading of ordinance to vacate a portion of a 15-foot drainage easement on plat entitled "Subdivision of the Orchards, Section 2, Applewood", Plat Book 9, page 112, and further shown as "Existing 15 foot Drainage Easement (P.B. 9, PG. 112)" in Plat Book 13, Page 59, located in the Hollins Magisterial District. (Arnold Covey, Community Development Director) • o-o~oso~-a BLJ MOTION TO ADOPT ORDINANCE URC H. APPOINTMENTS 1. Grievance Panel MHA TO CONTACT BETH ANDERSON 2. Library Board 3. Social Services Advisory Board I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE • REMOVED FROM THE CONSENT AGENDA AND WILL BE • CONSIDERED SEPARATELY. R-010901-9 JPM MOTION TO ADOPT CONSENT RESO URC 1. Resolution of support for the Virginia Public Broadcasting Board to finance the acquisition of equipment through the Industrial Development Authority of the City of Harrisonburg, VA. R-010901-9.a 2. Request for acceptance of Carter Grove Lane and Carter Grove Circle into the Virginia Department of Transportation Secondary System. R-010901-9.b 3. Request for acceptance of the remaining portion of Derby Drive into the Virginia Department of Transportation Secondary System. R-010901-9. c 4. Request to add Autumn Drive to the Virginia Department of Transportation Secondary System under the Rural Addition Program. R-010901-9.d 5. Resolution of guarantee by Roanoke County to the Virginia Department of Transportation furnished in lieu of a guarantee fee or bond for public works permits. R-010901-9.e J. REQUESTS FOR WORK SESSIONS WORK SESSION ON APPROPRIATION OF SCHOOL YEAR-END SURPLUS SCHEDULED FOR 1/23/01 K. REQUESTS FOR PUBLIC HEARINGS NONE L. CITIZENS' COMMENTS AND COMMUNICATIONS • • NONE M. REPORTS JPM MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEMS 7 AND 8 AND AMENDMENT TO #7 TO REFLECT 8 HOLIDAYS AND 3 FLOATING HOLIDAYS - URC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of revenues and expenditures for the month ended November 30, 2000. 6. Joint Roanoke Valley Proclamation signed by the Chairman declaring Monday, January 15, 2001 as Martin Luther King, Jr. Day • 7. Implementation of the 2001 Holiday Schedule. HCN ADVISED THAT REPORT IS INCORRECT AND THAT BOARD APPROVED 8 HOLIDAY AND 3 FLOATING HOLIDAYS NOT 9 HOLIDAYS AND 2 FLOATING HOLIDAYS AND THAT BOARD SHOULD TAKE ACTION ON THIS ITEM. JPM RESPONDED THAT ACTION WAS TAKEN AT THE 1/2 MEETING AND THAT THIS REPORT WAS INFORMATIONAL ONLY. 8. Report on Sick Leave Usage in 2000 JPM SUGGESTED THAT THIS REPORT NOT BE PART OF THE AGENDA IN THE FUTURE. 9. Treasurer's investment report as of November 30, 2000 10. Treasurer's investment report as of December 31, 2000 11. Quarterly Report for Day Reporting Program. • 6 N. REPORTS AND INQUIRIES OF BOARD MEMBERS Su ervisor McNamara: 1 Advised that he felt it was the rero ative N of any Board member to bring u~ any issue and apologized for his previous comments but felt that some issues should be discussed in private rather than in public (2) Announced that the regional summit held on January 8 shows the need to continue to try/ cooperation even when it has not been successful in the past. Supervisor Minnix• Recommended that when there are issues that Board members disagree they should try to eliminate and/or resolve the problems and come to closure. Supervisor Johnson felt that it was refreshing to see differences of opinion and passion from the Board members. He recommended that team building skills be included in the Board retreat rather than spending all the time on economic development. Supervisor Church• Also felt the regional summit was successful and that while things can't change overnight, the groups can learn to work together He advised that Roanoke County would host the 2"d summit. BLJ suggested meeting at the Water Treatment Plant. ECH recommended setting a date but advised he has been offered AI Hammond's place for the next meeting. Supervisor Nickens• (1) Concurred with other comments about the regional summit and pointed out that they need to make a list of priorities from the discussion (2) Apologized to JPM for his comments; (3 Announced that he and JPM met with the EAC for lunch. An item brought was that even though all employees are supposed to aet an annual performance review, many do not He asked ECH to check on this and ECH responded affirmatively. O. WORK SESSIONS Stormwater Phase II National Pollutant Discharge Elimination System Requirements (George Simpson, Assistant Director of Community Development) PRESENTED BY GEORGE SIMPSON, TIM LORMAN AND DOUG MOSELEY, AMEC EARTH AND ENVIRONMENT, INC. • STAFF TO BRING BACK $40,000 FUNDING REQUEST TO 1/23/01 MEETING. 2. Pro osed redistrictin Paul Mahoney, County Attorney) p 9 ( PRESENTED BY PMM TERRY HARRINGTON AND DIANE ST. JOHN. BOARD CONSENSUS THAT• (1) THERE WILL BE 5 MAGISTERIAL DISTRICTS; (2) THE COMMITTEE WILL CONSIST OF PMM, TERRY HARRINGTON, DIANE ST. JOHN; BLJ RECOMMENDED AVOIDING SPLITTING SUBDIVISIONS IF POSSIBLE. JPM REQUESTED THAT INDIVIDUAL BOARD MEMBERS NOT BECOME INVOLVED FROM A POLITICAL STANDPOINT. PMM WILL PREPARE A MONTHLY REPORT ON PROGRESS. P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344A (3) discussion on the disposition or sale of publicly held property; Section 2.1- 344A (7) discussion concerning a prospective business or industry where no previous announcement has been made; Section 2.1-344A (7) consultation with legal counsel and briefings by staff pertaining to probable litigation; 2.1-344(A) 1, personnel matter concerning appointment and allocation of staff. HOM MOTION TO GO INTO CLOSED MEETING FOLLOWING WORK SESSION AT 4:40 P.M. URC CLOSED MEETING HELD FROM 5:40 P.M. TO 6:10 P.M. Q. CERTIFICATION RESOLUTION R-010901-10 BLJ MOTION TO RETURN TO OPEN MEETING AT 6:11 P.M. AND ADOPT CERTIFICATION RESO URC R. ADJOURNMENT HOM ADJOURNED MEETING AT 6:12 P.M. • e ,~~~~~ AN ~, ~ F a 1838 / ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JANUARY 9, 2001 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m., and are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation to Joseph McNamara for his service as Chair of the Roanoke County Board of Supervisors in 2000. 2. Introduction of William E. Driver, new Real Estate Valuation Director and Diana L. Rosapepe, new Library Director. 3. Recognition of Roanoke County Libraries for receiving Awards from 1 ® Recycled Paper the Virginia Public Library Directors Association for: (1) "Outstanding Program for Seniors" and (2) "Best Cooperative Program". D. BRIEFINGS E. NEW BUSINESS 1. Request for appropriation of final year-end balance from school operations for the year ended June 30, 2000. (Dr. Linda Weber, School Superintendent) 2. Request for $47,100 to match $175,000 TEA-21 Grant to construct the Roanoke River Greenway in Green Hill Park. (Pete Haislip, Parks, Recreation and Tourism Director) 3. Request to approve $12,549 funding for Roanoke County's share of VML/VACo assessment for AEP Negotiations. (Gary Robertson, Utility Director) 4. Request for acceptance of grants awarded by the Bill and Melinda Gates Foundation and appropriation to the Public Library Budget. (Spencer Watts, Library Director) 5. Appointment of Board Members to Committees, Commissions and Boards for 2001. (Mary H. Allen, Clerk to the Board) F. FIRST READING OF ORDINANCES 1. Ordinance to vacate a sanitary sewer easement and access easement on plat entitled, "Section No. 1, The Groves", Plat Book 17, Page 89, a portion of a 20-foot access easement on plat entitled, "Pump Station Lot (0.400 Ac.) and 20' Access Easement," Plat Book 17, Page 101, and a 20' water line easement on plat entitled, "Section No. 3, The Groves," Plat Book 18, Page 153, and further shown as Existing Sanitary Sewer and Access Easement (P.B. 17, PG. 89), Existing 20' Access Easement (P.B. 17, PG. 101) and Existing 20' Water Line Easement (P.B. 18, PG.153) on plat entitled, "Section No.S, The Groves," Plat Book 21, Page 40, within the boundaries of Monet Drive, located in the Cave Spring Magisterial District. (Arnold Covey, Community Development Director) G. SECOND READING OF ORDINANCES 2 1. Second reading of ordinance authorizing the vacation, quit-claim and release of a portion of an existing 100-foot drainage easement shown on `Plat Showing New Drainage Easement Being Granted to County of Roanoke', Plat Book 13, Page 59, on property owned by DFC Roanoke, LLC, and located in the Hollins Magisterial District. (Arnold Covey, Community Development Director) 2. Second reading of ordinance to vacate a portion of a 15-foot drainage easement on plat entitled "Subdivision of the Orchards, Section 2, Applewood", Plat Book 9, page 112, and further shown as „. "Existing 15 foot Drainage Easement (P.B. 9, PG. 112) in Plat Book 13, Page 59, located in the Hollins Magisterial District. (Arnold Covey, Community Development Director) H. APPOINTMENTS 1. Grievance Panel 2. Library Board 3. Social Services Advisory Board CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Resolution of support for the Virginia Public Broadcasting Board to finance the acquisition of equipment through the Industrial Development Authority of the City of Harrisonburg, VA. 2. Request for acceptance of Carter Grove Lane and Carter Grove Circle into the Virginia Department of Transportation Secondary System. 3. Request for acceptance of the remaining portion of Derby Drive into 3 the Virginia Department of Transportation Secondary System. 4. Request to add Autumn Drive to the Virginia Department of Transportation Secondary System under the Rural Addition Program. 5. Resolution of guarantee by Roanoke County to the Virginia Department of Transportation furnished in lieu of a guarantee fee or bond for public works permits. J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of revenues and expenditures for the month ended November 30, 2000. 6. Joint Roanoke Valley Proclamation signed by the Chairman declaring Monday, January 15, 2001 as Martin Luther King, Jr. Day 7. Implementation of the 2001 Holiday Schedule. 8. Report on Sick Leave Usage in 2000 9. Treasurer's investment report as of November 30, 2000 10. Treasurer's investment report as of December 31, 2000 11. Quarterly Report for Day Reporting Program. 4 N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. WORK SESSIONS 1. Stormwater Phase II National Pollutant Discharge Elimination System Requirements (George Simpson, Assistant Director of Community Development) 2. Proposed redistricting. (Paul Mahoney, County Attorney) P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344A (3) discussion on the disposition or sale of publicly held property; Section 2.1- 344A (7) discussion concerning a prospective business or industry where no previous announcement has been made; Section 2.1-344A (7) consultation with legal counsel and briefings by staff pertaining to probable litigation. Q. CERTIFICATION RESOLUTION R. ADJOURNMENT 5 -, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 09, 2001 RESOLUTION 010901-1 OF APPRECIATION TO JOSEPH MCNAMARA FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2000 WHEREAS, Joseph McNamara served as Chairman of the Roanoke County Board of Supervisors during 2000; and WHEREAS, during Mr. McNamara's term as Chairman, the County achieved a variety of accomplishments, including: ^ A successful joint retreat with the Board of Supervisors, the School Board and their respective staffs establishing priorities for the year. ^ Groundbreaking for the construction of the new South County High School and renovations to Glenvar Middle School. ^ "Celebrate 2000", ayear-long successful special events program that highlighted the past, present and future of Roanoke County, and offered activities for all ages. ^ Continued regional cooperation by scheduling joint meetings with the City of Roanoke, the City of Salem, the Town of Vinton, and a picnic at Explore Park for all Roanoke Valley governing bodies. ^ Grand Opening of the first regional fire training facility in the Valley, located at the County's Kessler Mill Road facility, which will serve the training needs for all of Southwest Virginia ^ Opening Ceremonies of the 457 acre Roanoke County Center for Research and Technology located in West County which will become a premier technology park. ^ Amendments to the Community Plan utilizing intensive citizen input and community meetings in the Colonial Avenue Corridor and Clearbrook-Route 220 area which will serve as models for other communities in the future. ^ Successful national accreditation of the Sheriff's Office and reaccreditation of the Police Department. 1 WHEREAS, Mr. McNamara worked diligently during his term to represent all the citizens of Roanoke County and to promote regional projects which would benefit all the residents of the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deepest appreciation to Joseph McNamara for his service as Chairman during 2000 and for his belief in democracy and participation by citizens in local government. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: -~t.~ ,~. Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 i C..-- t! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 09, 2001 RESOLUTION OF APPRECIATION TO JOSEPH MCNAMARA FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2000 WHEREAS, Joseph McNamara served as Chairman of the Roanoke County Board of Supervisors during 2000; and WHEREAS, during Mr. McNamara's term as Chairman, the County achieved a variety of accomplishments, including: ^ A successful joint retreat with the Board of Supervisors, the School Board and their respective staffs establishing priorities for the year. ^ Groundbreaking for the construction of the new South County High School and renovations to Glenvar Middle School. ^ "Celebrate 2000", ayear-long successful special events program that highlighted the past, present and future of Roanoke County, and offered activities for all ages. ^ Continued regional cooperation by scheduling joint meetings with the City of Roanoke, the City of Salem, the Town of Vinton, and a picnic at Explore Park for all Roanoke Valley governing bodies. ^ Grand Opening of the first regional fire training facility in the Valley, located at the County's Kessler Mill Road facility, which will serve the training needs for all of Southwest Virginia ^ Opening Ceremonies of the 457 acre Roanoke County Center for Research and Technology located in West County which will become a premier technology park. ^ Amendments to the Community Plan utilizing intensive citizen input and community meetings in the Colonial Avenue Corridor and Clearbrook- Route 220 area which will serve as models for other communities in the future. ^ Successful national accreditation of the Sheriff's Office and reaccreditation of the Police Department. + w f r _ ~~ 1 WHEREAS, Mr. McNamara worked diligently during his term to represent all the citizens of Roanoke County and to promote regional projects which would benefit all the residents of the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deepest appreciation to Joseph McNamara for his service as Chairman during 2000 and for his belief in democracy and participation by citizens in local government. 2 ACTION NO. ITEM NUMBER ~' ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2001 AGENDA ITEM: Introduction of new Director of Real Estate Valuation, William E. Driver and Diana L. Rosapepe, new Library Director COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: I am pleased to introduce to the Board and to the public two new department heads, both of whom have been employed with Roanoke County for many years. William E. Driver has been named the new Director of Real Estate Valuation. Mr. Driver is a Certified Residential Real Estate Appraiser in the Commonwealth, He received his bachelor of business administration degree with a focus in real estate from East Tennessee State University. He has been employed with Roanoke County since 1984 and previously served as a Senior Appraiser. Diana L. Rosapepe has been named the new Library Director. She received bachelor's degree in History and English Literature and her master's degree in Library Science from Brigham Young University. She has been with Roanoke County since 1986 and served as Branch Librarian until 1990 when she was named Assistant Library Director. She will begin her new position as Library Director on January 27, 2001. Respectfully Submitted by ~~ ~'C Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: VOTE No. Yes Abs Church _ _ Johnson _ _ _ McNamara- _ _ Minnix _ Nickens ACTION NO. ITEM NO. C AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2001 AGENDA ITEM: Recognition of Roanoke County Libraries for receiving awards for "Outstanding Program for Seniors" and "Best Cooperative Program" from the Virginia Public Library Directors' Association COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Public Library Directors' Association presents annual awards for outstanding programs and services. All of the ninety library systems in Virginia are eligible for the awards which are based on a competitive review process. For the year 2000, Roanoke County won two of the eight statewide awards for outstanding programs. The Library won an award for "Outstanding Program for Seniors", in recognition of our "Life on the Home Front" oral history project and supporting programs. "Life on the Home Front" was funded by a grant from the Virginia Foundation for the Humanities, and included the efforts of a number of volunteers from a variety of agencies and local history groups. Project participants interviewed over thirty individuals from the Roanoke Valley, and audiotaped and transcribed their accounts of life during World War II. The original audiotapes and the transcriptions have been placed in the Local History Room located at the Hollins Branch Library, and will be available as original source materials for scholars and researchers. Dr. Norma Jean Peters, a member of the Library Board and one of the project participants, will accept the award on the behalf of the libraries. Roanoke County also won an award for "Best Cooperative Program", based on the inter- departmental efforts involved in planning and staging the "Tons of Fun at the Mall" festival, which kicked off the county's schedule of special events for the Year 2000. The planning efforts of staff from the Library, Parks and Recreation, Schools, and Information Technology departments, and the close working relationship this group formed with mall management and merchants, resulted in a heavily attended and very successful event. Not only did record-breaking crowds attend "Tons of Fun", it was staged with a minimum of funding, making it a highly cost-effective venture. Several staff members from different departments will accept this award on behalf of the county. C- 3 Respectfully submitted, ~Q~ encer Watts Library Director Approved by, Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: VOTE No Yes Abs Church _ Johnson McNamara- _ Minnix _ Nickens A-010901-2 .~ ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION BUILDING MEETING DATE: January 9, 2001 AGENDA ITEM: Request for Appropriation of Final Year-End Balance from School Operations for Year Ended June 30, 2000 COUNTY ADMINISTRATOR COMMENTS: I talked with the School staff and I support their request. The new construction and remodeling of existing facilities is going forward as planned. This request will accommodate other ongoing capital needs. This is an opportunity to keep up the existing facilities and equipment. SUMMARY OF INFORMATION: As a result of year-end operations, school revenue exceeded the budgeted amount by $691,389, while savings in our major spending categories accounted for $1,783,813. This generates a year end balance for school operations of $2,475,202. The details of the budget to actual comparison for the year ended June 30, 2000 are shown on Attachment A. In past years, the Board of Supervisors has allowed the School Board to purchase school buses with year- end funds and set aside the remaining funds for other specific purposes. The Attachment B outlines the school staff requests for capital and/or non-recurring expenditures that have not been funded within the regular school operating fund. The School Board approved this recommended list of appropriations at its meeting on December 11, 2000. The School Board cannot proceed with the expenditure of these funds until the County Board of Supervisors appropriates the funds. STAFF RECOMMENDATION: The School staff requests that the Board of Supervisors appropriate the year-end balance for capital/non-recurring expenditures as outlined on the Attachment B and that the unallocated balance of $115,098 be appropriated to the school capital fund for future school capital needs. SUBMITTED BY: APPROVED BY: ~~ ~-t~o_.C~ F Linda Weber Elmer C. Hodge, Jr. Superintendent of Schools County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens substitute Church x Denied () motion to appropriate $650,000 for school Johnson _ x _ Received () buses and bring back other funding McNamara x _ Referred () requests for work session and action at Minnix _ x To () the 1/23/01 meeting Nickens _ x cc: File Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Roanoke County Schools Year-End Balance for FY 1999-2000 Attachment A ~- Budget 1999-2000 Year to Date Actuals Dollar Difference Percent Difference Revenues: Tuition, Rent & Interest 496,255 655,549 159,294 32.10% State Revenue 42,686,283 43,239,933 553,650 1.30% Federal Revenue 124,564 124,996 432 0.35% Transfer from County 48,351,740 48,351,740 0 0.00% Miscellaneous Revenue 61,910 39,923 (21,987) -35.51% Beginning Balance 1,951,696 1,951,696 0 0.00°~ Total Revenue 93,672,448 94,363,837 691,389 0.74% Expenditures: 70 School Board 105,027 92,641 12,387 11.79% 71 School Superintendent 426,296 117,900 308,396 72.34% 72 Budget & Finance 6,966,050 6,700,177 265,873 3.82% 73 Instructional Personnel 57,889,336 57,166,903 722,433 1.25% 74 Transportation 604,419 792,313 (187,895) -31.09% 75 Facilities & Operations 3,623,655 3,410,380 213,275 5.89% 76 Administrative Personnel 6,323,986 6,210,529 113,457 1.79% 77 Summer School 393,776 616,847 (223,071) -56.65°~ 78 Community Relations 88,164 64,980 23,184 26.30% 79 Instruction 480,491 469,459 11,032 2.30% 80 Assistant Superintendent 829,066 828,897 169 0.02% 81 Remediation & Testing 128,684 115,167 13,517 10.50% 82 Vocational Education 263,756 250,338 13,417 5.09% 83 Pupil Personnel Services 1,814,175 1,800,725 13,450 0.74% 85 Staff Development 74,352 62,104 12,249 16.47% 86 Guidance 207,820 207,776 44 0.02% 87 Media Services 601,200 601,010 190 0.03% 88 Pupil Assignment 92,660 73,645 19,015 20.52% 89 Classified Personnel 12,604,471 12,199,271 405,200 3.21% 90 Adult Education 155,064 107,572 47,492 30.63°~ Total Expenditures 93,672,448 91,888,635 1,783,813 1.90% Ending Balance as of June 30, 2000 0 2,475,202 2,475,202 M:\Fi Hance\Com mon\Audit2000\ye-sum mary.xls01 /03/2001 Attachment B Audited Year-End Balance Roanoke County Schools June 30, 2000 Canyover balance from 1998-99 1,951,696 Revenues from 1999-2000 (less than 1 % over budget) 92,412,141 Less expenditures from 1999-2000 (1.9% under budget) (91,888,635) Audited year-end balance at 6-30-00 2,475,202 Less Rollover Obligations: GASB #34 services approved by Board during budget (50,000) KPMG upgrade approved by Board during budget (97,967) Outstanding purchase orders (60,033) ERIP contract rollover (41,300) Music uniforms rollover (19,882) Starbase contract rollover (7,882) Summer testing bills outstanding (8,429) Legal fees due for 99-00 (10,598) Estimated balance available for departmental requests 2,179,111 Departmental Requests: 1 School buses (650,000) Flora 2 Restore contingency for fuel tank replacement in 99-00 (54,214) Weber 3 Restore workers comp reserve for excess charges in 99-00 (30,000) Hodge 4 Distance teaming lab at CSHS (104,736) Lange 5 Upgrade distance teaming lab at GHS, NSHS (10,341) Lange 6 Tables & chairs for NSHS distance teaming lab (2,050) Lange 7 Teaching consoles for distance teaming labs (4,500) Lange 8 Classroom set of math books for grades 3-8 (150,000) Lange 9 Projected fuel shortage for current year (100,000) Flora 10 Facilities vehicle (16,500) Flora 11 Floor covering replacements (100,000) Flora 12 Replace in-ground lifts (36,000) Flora 13 Replace above-ground 1'rfts (8,000) Flora 14 Fitter crusher (4,000) Flora 15 Tire balancer (4,300) Flora 16 Electronic engine analyzer (3,700) Flora 17 Dump truck (63,000) Flora 18 NMS -room heat/ac units ($6,000 each) (192,000) Flora 19 5 computer stations for each high school library (30,000) James 20 Wireless nefinrorking for mobiles/misc network upgrades (70,318) James 21 Memory for GMS computers (2,700) James 22 Instructional and administrative computers (17,745) James 23 Reimburse media services for server room upgrade (18,200) James 24 Middle school classroom computers (86,359) James 25 Elementary classroom computers (249,700) James 26 Chairs for CSHS computer labs (1,750) Calhoun 27 Carpet, blinds, re-key ARBTC (10,500) Calhoun 28 Carpet, TV & VCR's, re-key RCCC (8,500) Calhoun 29 LCD projector (4,000) Whitaker 30 Temporary Instructional Assistants 0 Trumbower 31 Playground at Mount Pleasant (8,000) Trent 32 ARBTC computer lab (Cisco program) (22,900) Unallocated Balance -School Capital Fund 115,098 ~_ 1 M:\Finance\CommonWudiY1000\year-end.xls01 /03/2001 01 /03/2001 A-010901-3 ACTION NO. ITEM NUMBER ~'~ A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2001 AGENDA ITEM: Request for Funding to Match a $175,000 TEA-21 Grant to Construct the Green Hill Park Section of the Roanoke River Greenway. COUNTY ADMINISTRATOR'S COMMENTS: You may recall this was brought to you in work session on December 19, 2000 and was discussed as a use of the year-end surplus. These funds are now part of the General Fund Unappropriated Balance and we feel comfortable taking it from that account. BACKGROUND: The Roanoke River Greenway was identified as the backbone of the Roanoke Valley Greenway system in the Conceptual Greenway Plan that was adopted by all the Valley governments in 1997. Since that time both Salem and the City of Roanoke have proceeded with the development of various sections within their respective localities. In 1999 Roanoke County and the City of Salem formed a partnership for the purposes of soliciting grant funds for the construction of the Roanoke River Greenway from Green Hill Park to the City of Salem/City of Roanoke boundary on Apperson Drive. As part of the grant process Roanoke County agreed to provide matching funds to construct that portion located in Roanoke County. SUMMARY OF INFORMATION: On December 21, 2000 Parks, Recreation, and Tourism staff and Liz Belcher, Greenway Coordinator for the Greenway Commission, held a work session with the Board of Supervisors to update them on the status of the Roanoke River Greenway and to outline the proposed plan of action for the planning and construction of the Roanoke River Greenway in Roanoke County. As part of the presentation, staff presented plans regarding the joint effort of Salem and Roanoke County to complete portions of the trail utilizing a $300,000 TEA-21 grant that had been awarded to Salem and Roanoke County. Staff from Salem and Roanoke County met and decided to allocate $175,000 of this grant to construct the Green Hill section of the trail with Salem retaining $125,000 to engineer the remainder of the Roanoke River -Greenway to be located in Salem. The total cost of the Green Hill project is $222,100 and will include approximately one mile of paved trail, a parking lot, landscaping, and site amenities. The use of TEA-21 funds requires at least a 20% local match. At the work session the Board supported proceeding with the construction of the section in Green Hill and directed staff to bring forward a request for matching funds. Consequently, staff is requesting matching funds of $47,100 to complete this project. FISCAL IMPACT: Operating impact is negligible as maintenance staff currently maintains the proposed site. The $47,100 to complete the project will need to be appropriated from the General Fund Unappropriated Balance. ALTERNATIVES: Alternative 1. Appropriate $47,100 from the General Fund Unappropriated Balance as matching funds for the construction of the Green Hill section of the Roanoke River Greenway. Alternative 2. Do not approve funding. STAFF RECOMMENDATION: Staff recommends alternative 1, appropriating $47,100 from the General Fund Unappropriated Balance to allow for the construction of the Roanoke River Greenway in Green Hill Park. Respectfully submitted, Approved by, ~~.., ~a Pete Haislip, Director a. Elmer C. Hodge Parks, Recreation, Tourism County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph B. Church motion to Church _ x Denied () appropriate $47,100 Johnson _ x Received () McNamara- x Referred () Minnix _ x _ To () Nickens _ x _ cc: File Pete Haislip, Director, Parks, Recreation & Tourism Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance .~ =~ ~~--.~ -. •. `, a } ~~ ~'" d.,. .. _ J RnO %.N(O.~E tyA+'L`l :'r B ~ .. ~~ X- • , Roanoke Rlver Greenwa -~~ .. .~~ ~ ,t~ ~~ ~ ,....~ ,-- i ~.~', } ~----- . Phase I .. _. ... ~,~ ~ ~~ .. ~ _~----°f ~ ,,,`- ~, ~~...i ,/f` ..y ~ ~ ~ ~,~ ~. t= 1 ~,. ''~ FUTURE PEDESTRIAN .- UP-STREAM BRIDGE ,_.._ CONNECTIONS -- _.,.._ t. ,~ ~- -~ ..... ..... ~~ I` `~, A-010901-4 ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2001 SUBJECT: Appropriation of Funds to VML/VACO for Assessment for Electric Power Negotiations COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The VML/VACO Steering Committee consists of local government officials within the American Electric Power service area. The committee was established to negotiate reduced electric service charges with AEP for the local governments. Roanoke County's current contract with AEP was approved in 2000 and expires June 30, 2002. Previously, negotiations with AEP would begin six to eight months before the contract expires. These changes will necessitate that planning and/or negotiations begin much earlier. Because of deregulation, "Customer Choice" will become available to all customers beginning January 1, 2004 and to some customers immediately. SUMMARY OF INFORMATION: While AEP is legally obligated to continue to supply power to local governments after the contract ends June 30, 2002, they have made it clear that future rates to local governments should be at market rates. Industry experts feel that this could result in a rate increase of up to 18%. There are steps that local governments can take to minimize these impacts and prepare for a restructured electric industry. The steering committee has recommended that the following steps be taken: - Pursue legislation to ensure that governmental electric customers have "rate cap" protection until July 1, 2007. Delegate Terry Kilgore has agreed to introduce it in the 2001 session. - Negotiate with AEP to "unbundle" their rates into distribution, transmission and generation components. (Even if Roanoke County chooses another supplier for electricity we will continue to pay AEP for distribution and transmission). - Monitor and participate in proceedings at the SCC and expected legislative activity. - The probable need to develop an RFP for the procurement of electric service after deregulation. This could happen through either a Cooperative Procurement, Joint Powers Agreement, or an Electric Procurement Association. (See Attachment "A"). At this time the Steering Committee is recommending that we pursue the development of a joint entity for the procurement of electric power. FISCAL IMPACT: While it is difficult to estimate the amount of legal and consulting assistance that will be needed over the next few years, the Committee has recommended a budget of $500,000 for the next three years. This would be $200,000 at this time, $200,000 on July 1, 2001, and $100,000 on July 1, 2002. Roanoke County's share of the $500,000 budget is $31,372.50 of which $12,549.00 is due at this time. The remaining funds can be included in the next two fiscal year budgets. The $12,549 assessment could be charged as follows: General Fund $4,183 Roanoke Co. Schools $4,183 Utility Fund $4,183 The school administration has been contacted and are agreeable to their share of the assessment. STAFF RECOMMENDATION: Staff feels it is very important that Roanoke County take the appropriate steps to be prepared for a restructured electric industry and recommends that$12,549 be paid to the VML EPR Fund. Staff recommends that $4,183 be appropriated from the Board Contingency to pay the General Fund portion. The remaining portions will be paid by the Utility Fund and the Schools. SUBMITTED BY: APPROVED: Gary R ertson, P.E. Elmer C. Hodge Utility Director County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson motion to Church _ x _ Denied () appropriate $12,549 with $4,183 from Johnson _ x _ Received () General Fund, $4,183 from Utility Fund McNamara- x _ Referred () and $4,183 from Schools Minnix _ x To () Nickens _ x _ cc: File Gary Robertson, Director, Utility Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance Paul M. Mahoney, County Attorney Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board ATTACHMENT "A" ~~`~ Outline of Three Organizational Options For Local Governments to Collectively Procure Power and Some Advantages and Disadvantages of Each I. Cooperative Procurement -authorized by Va. Code § 11-40. • A "public body may participate in, sponsor, conduct, or administer a cooperative procurement agreement with one or more public bodies" including the State and federal government. "Public body" is very broadly defined in Section 11-37 to include any type of governmental authority, committee, board or political subdivision. [Note: Virginia Electric Utility Restructuring Act currently does not expressly authorize counties, cities and towns or other political subdivisions to aggregate with the Commonwealth or the federal government for the purchase of electricity. Va. Code § 56- 589.] • Cooperative procurement agreement cannot be done on behalf of government and non- government entities (except in one express situation unrelated to procurement of electric services). • Any public body joining with a local government which has adopted alternative procurement provisions must comply with the alternative provisions of the "sponsoring government." In practice, the public body actually conducting the procurement on behalf of all of the public bodies involved in the cooperative agreement follows its own rules. II. Joint Powers Agreement -authorized by Va. Code § 15.2-1300. Local political subdivisions may enter into a joint powers agreement with other political subdivisions (but not with the Commonwealth) to exercise jointly any privilege or authority which each could exercise independently unless an express statutory procedure is otherwise provided for the joint exercise. Local governments joining together for tis purpose would not be an "aggregator" under the Restructuring Act required to obtain a license from the SCC. Va Code § 56-576 and-589 (2000 Supp). III. Electric Procurement Association -established pursuant to joint powers authority (Va. Code § 15.2-1300) and § 15.2-1303. Section 15.2-1303 of the Code of Virginia allows local governments to "form and maintain associations for the purpose of promoting, through investigation discussion and cooperative effort, the interest and welfare of the several political subdivisions of the Commonwealth ...." • During the 2000 General Assembly Session, Senate Bi11383 was adopted amending the Public Procurement Act such that any public body may enter into contracts for the purchase of electric utility services without competitive sealed bidding or competitive G' negotiation "if purchased through an association of which it is a member if the association was formed and is maintained for the purpose of promoting the interest and welfare of and developing close relationships with similar public bodies, provided such association has procured the ...electric utility services by use of competitive principles . ..." Va. Code § 11-45(c) (2000 Supp). Utilizing the authority in the two foregoing statutes, political subdivisions could form an association, administered by the VML and/or VACo and affiliated with them to purchase power. The membership and the organizational documents could be drafted consistent with the joint powers act. Thus the members who join the association are joining with each other to issue a request for proposal and negotiate the purchase of electricity for consumption by each member. Accordingly, pursuant to Section 56-576, the association would not be an "aggregator" which must be licensed by the SCC. Also, as stated above, while the association must follow competitive principles in seeking bids for power, it will not be bound by the precise notice and timing requirements of competitive sealed bidding or competitive negotiations under the Public Procurement Act. Advantages of Utilizing Cooperative Procurement 1) May be a simpler method for a single transaction. 2) Some may perceive the ability of the government to choose to participate in a cooperative procurement after the terms of the procurement have been established to be an advantage. However, a joint powers agreement can be structured in a manner which provides equal flexibility if desired. Disadvantages of Utilizing Cooperative Procurement 1) One locality is burdened with all the requirements for initiating a proposal and complying with the Public Procurement Act. If the procuring local government has adopted alternative procurement provisions, these must be complied with. Placing the main burden on one local government can be negated in large part, however, by the "sponsoring government" contracting with others to perform these tasks and by sharing the costs among all who participate. 2) The cooperative procurement statute does not authorize the establishment of a joint board or governing mechanism as is established under a joint powers agreement. Presumably such organizational structure could be provided informally similar to the manner in which the Steering Committee currently operates. 3) A cooperative procurement is organized for a single transaction whereas a joint powers agreement can be utilized for multiple uses and multiple transactions. 2 ~- ~~ 4) Each project or solicitation that is undertaken could be more tedious and time consuming to organize and "sell" to each local government because each solicitation would be a "new" undertaking. 5) A cooperative procurement does not offer the continuity that a joint powers agreement can offer. 6) A cooperative procurement may have less bargaining strength because it may be perceived as lacking authority to negotiate for the entire load requirements of all participants and be considered a "one time customer" which may not be together after the end of the contract period. 7) Only public bodies can directly participate in a cooperative procurement. Advantages of Utilizing Joint Powers Agreement 1) Flexibility. Utilization of a joint powers agreement for the purchase of electric energy and energy related services offers substantial flexibility in the manner in which it can be structured. 2) Members can be expanded or contracted readily as desired. 3) The agreement can be used for multiple uses and multiple transactions. For example, a joint powers agreement may be broadened to provide for cooperative technical advice; educational opportunities; monitoring of legislative and regulatory proceedings; monitoring the implementation of joint enterprises, and so on. 4) A joint powers agreement can offer continuity and an ongoing recognition as a "single entity." 5) No license from the SCC would be required if the local governments were purchasing power only for their own governmental use. The Restructuring Act presumably provides for licensure if the municipality is an "aggregator" for its residential, commercial or industrial customers. Va. Code § 56-589 (2000 Supp.) 6) Requirements of governing body authorization results in recognizable standing and support of the member political subdivision. Disadvantages of Utilizing a Joint Powers Agreement 1) The Commonwealth cannot be a party to a joint powers agreement. However, local governments acting through a joint powers agreement could probably avail themselves of a cooperative procurement initiated by the Commonwealth. 3 [Amendment to the Restructuring Act would be necessary for this to be authorized for the purchase of electric power.] Advantages of Utilizing Electric Procurement Association 1) Same advantages listed for a Joint Powers Agreement. 2) Use of competitive principles in procuring power rather than the need to follow the requirements of competitive sealed bidding or competitive negotiations. Disadvantages of Utilizing Electric Procurement Association 1) Same as disadvantages listed for a Joint Powers Agreement. 0625716v2 5/23/00 4 ~. s ,~ , A-010901-5 ACTION NO. ITEM NO. ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2001 AGENDA ITEM: Acceptance of two Grants Awarded by the Bill and Melinda Gates Foundation and Appropriation of Grant Funds to the Public Library Budget COUNTY ADMINISTRATOR'S COMMENTS: c/~-~j~,~ . ~~~yyr~u~w~'(. SUMMARY OF INFORMATION: The Bill and Melinda Gates Foundation provides grant money to libraries to purchase computers, software, and training. To receive the grant funds, the Foundation established criteria that the money must be used in communities that meet certain income limitations. Roanoke County Public Library has been awarded two grants by the Bill and Melinda Gates Foundation. One grant, in the amount of $8,058 is intended to purchase computers and software for the Mount Pleasant Branch Library in support of the expansion of public access to computers and the Internet. A second grant of $43,118 has been awarded to establish a regional training lab at the Vinton Branch Library. Grant funds will be used to purchase eleven computers, a server, a laser printer, and a projector. Training lab goals include: establishing an instructional venue for the Gates Foundation to train public librarians throughout the region during the six month implementation phase of the foundations' program in Virginia; securing a standardized training facility for the Library of Virginia in this area of the state; and, providing a well equipped training room that our library can use for instructional programs for our citizens and for expanded public access to the Internet. While grants for the individual building installations, such as the one received for Mount Pleasant, were based on a set of fairly standardized demographic criteria, the grants for the training labs were highly competitive. Only seventeen lab grants were awarded throughout the state, and we are very fortunate to have been selected as a recipient. In addition to the funding received via the Gates grants, the library will soon be awarded additional grants through the Library of Virginia's Infopowering partnership, a complementary program to the Gates effort. These additional grants will be for the purchase of public access equipment at the Glenvar, Vinton, and Bent Mountain branches, and provide funding for facility improvements and furnishings in support of the lab at Vinton. ~1, ~- ., FISCAL IMPACT: ~~7 Acceptance and appropriation ofthe donated funds will require no additional funding by the County. Additional funding from the Infopowering program and grants from the Friends of the Library and the Junior Woman's Club of Vinton will cover the costs for furnishings, electrical work, and other improvements required for the new lab site at Vinton. STAFF RECOMMENDATION: Staff recommends the acceptance of the Bill and Melinda Gates Foundation grants, and appropriation of both the $8,058 and the $43,118 funding awards to the Library's budget. Respectfully submitted, W Spencer Watts Library Director ACTION Approved by, (~~~~ Elmer C. Hodge County Administrator Approved (x) Motion by: Harry C. Nickens motion to Denied () accept and appropriate grant funds Received ( ) Referred ( ) To ( ) cc: File Spencer Watts, Director, Library Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance VOTE No Yes Abs Church _ x _ Johnson _ x _ McNamara- x Minnix _ x _ Nickens x s A-010901-6 ACTION NO. ITEM NUMBER LC-,C AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 09, 2001 AGENDA ITEM: Appointments of Board Members to Committees, Commissions and Boards for 2001 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a list of the 2000 Committee Assignments with the following exceptions: The appointments specific to the chairman and vice chairman are now listed under Chairman Minnix and Vice Chairman Church's name. At this time, the Board of Supervisors may make any modifications they wish. Many of the appointments are for specific terms and those appointments should be made at the expiration of the terms, although the Board may also make changes to these appointments if they desire. Several new school construction related committees were added during 1998 and 1999. Supervisor Joseph McNamara was appointed to the School Construction Committee. Supervisors Bob Johnson and Harry Nickens were appointed to the Joint School Construction Advisory Committee, and Supervisor McNamara serves as alternate. If these committees are no longer active, the Board may wish to remove them from the Committee List. Listed below is information about several of the Committees: Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Orctanization In January 2000, the Board appointed Supervisor Church to complete former Supervisor Fenton Harrison's term which expires July 1, 2002. On February 8, 2000, with Supervisor Church's concurrence, Mr. Harrison was reappointed to complete his original term. That action is attached. The Board may wish to appoint a Board member to complete this term or wait until the appointment becomes vacant on July 1, 2002. Liaisons to the Virginia Association of Counties In 1994, VACo requested that a member of the governing body be appointed to interact directly with VACo regarding legislative matters. At a 1994 meeting, The Board recommended that the Vice Chairman of the Board of Supervisors serve in this capacity. However, any Board member may be appointed. In 1992, VACo requested that a member of the governing body be appointed to work directly with the regional representative on the VACo Board of Directors. The Chairman has served in this capacity for several years, but any Board member may be appointed. Roanoke Valley Economic Development Partnership The Chairman of the Board of Supervisors serves on this organization. Therefore Chairman Minnix should be appointed to this position. Roanoke County Cable Television Committee This is similar to the Roanoke Valley Cable Television Committee and the same members serve with the addition of the Supervisor who represents the Catawba Magisterial District, the primary area served by Adelphia Cable TV. STAFF RECOMMENDATION: It is recommended that the Board approve the Board of Supervisors appointments for calendar year 2001. Submitted by: ~`o'• Mary H. Allen, CMC/AAE Clerk to the Board Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approved by: ~~~ Elmer C. Hodge County Administrator ACTION Motion by: Harry C. Nickens motion to approve appointments for 2001 with changes for Chair and Vice-Chair and addition of Joseph B. Church to School Construction Committee and removal of School Construction Advisory Committee VOTE No Yes Abs Church _ x _ Johnson _ x _ McNamara- x Minnix _ x Nickens _ x cc: File Committee Book BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS 2001 JOSEPH B. CHURCH -- Virginia Association of Counties Legislative Liaison (As Vice-Chairman) - Roanoke Valley-Alleghany Regional Commission(3 year term expires 6/30/2001) -- Roanoke County Cable Television Committee (Representing Catawba District) -- Virginia's First Regional Industrial Facilities Authority-alternate (4-yearterm expires 9/24/2002) - Roanoke Valley-Alleghany Regional Commission Water Supply Policy Committee -- School Construction Committee (Appointed by School Board 11/1999) BOB L. JOHNSON -- Total Action Against Poverty Board of Directors (2-year term expires 5/5/2000. Mr. Johnson appointed Mrs. Elizabeth Stokes as his designee.) -- Virginia's First Regional Industrial Facilities Authority (4-year term expires 9/24/2002) JOSEPH MCNAMARA -- Audit Committee -- Clean Valley Council (2-year term expires 6/30/2001) -- Roanoke Valley-Alleghany Regional Commission (3-year term expires 6/30/2002) -- School Construction Committee (appointed by the Board of Supervisors on January 13, 1998 ) -- Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization (3-year term expires 7/1/2002) H. ODELL MINNIX -- Roanoke Valley Economic Development Partnership BAs Chairman) -- Virginia Association of Counties Liaison BAs Chairman) -- Urban Partnership BAs Chairman) -- Audit Committee -- Social Services Advisory Board (4-year term expires 8/1/2002) -- Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization (3-year term expires 7/1/2002) -- Lewis Gale Hospital Bio-ethics Committee HARRY C. NICKENS -- Roanoke Valley Regional Cable Television Committee -- Roanoke County Cable Television Committee -- Virginia Association of Counties Region 9 Director (elected by VACo) A-020800-3. b ACTION NO. _ ~M` ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 8, 2000 AGENDAITEM: RequestforapprovalofappointmenttotheRoanokeValley-Alleghany Regional Commission Metropolitan Planning Organization COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION 1. Roanoke Valley Alleghany Regional Commission Metropolitan Planning Organization At the January 11, 2000 meeting, the Board of Supervisors approved the 2000 appointment of Board members to Committees, Commissions and Boards. At that time, Supervisor Joseph Church was appointed to fill the unexpired three-year term of former Supervisor Fenton Harrison to the Metropolitan Planning Organization. The term will expire June 30, 2002. Since that time, Chairman McNamara has requested that Mr. Harrison be reappointed to the Metropolitan Planning Commission to complete his term. He has spoken with Supervisor Church and Mr. Harrison, both of whom are agreeable to the change. Mr.. Harrison was the upcoming chair of the MPO which is involved in some significant issues. STAFF RECOMMENDATION: It is recommended that Supervisor McNamara's request to reappoint Mr. Harrison to the Metropolitan Planning Commission be approved by the Board of Supervisors. Submitted by: Elmer C. Hodge County Administrator 1 ~3 ~' --------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Absent Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied () Johnson _ x _ Received () McNamara_ x Referred () Minnix _ x _ To () Nickens x cc: File Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization 2 BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS ~ ~~ 2001 JOSEPH B. CHURCH -- Virginia Association of Counties Legislative Liaison (As Vice-Chairman) - Roanoke Valley-Alleghany Regional Commission(3 year term expires 6/30/2001) -- Roanoke County Cable Television Committee (Representing Catawba District) -- Virginia's First Regional Industrial Facilities Authority- alternate (4-yearterm expires 9/24/2002) - Roanoke Valley-Alleghany Regional Commission Water Supply Policy Committee BOB L. JOHNSON -- Total Action Against Poverty Board of Directors (2-year term expires 5/5/2000. Mr. Johnson appointed Mrs. Elizabeth Stokes as his designee.) -- Virginia's First Regional Industrial Facilities Authority (4-year term expires 9/24/2002) JOSEPH MCNAMARA -- Audit Committee -- Clean Valley Council (2-year term expires 6/30/2001) -- Roanoke Valley-Alleghany Regional Commission (3-year term expires 6/30/2002) -- School Construction Committee (appointed by the Board of Supervisors on January 13, 1998) -- Joint School Construction Advisory Committee (Alternate) -- Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization (3-year term expires 7/1/2002) H. ODELL MINNIX -- Roanoke Valley Economic Development Partnership (As Chairma -- Virginia Association of Counties Liaison (As Chairma -- Urban Partnership (As Chairman -- Audit Committee -- Social Services Advisory Board (4-year term expires 8/1 /2002) -- Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization (3-year term expires 7/1/2002) -- Lewis Gale Hospital Bio-ethics Committee HARRY C. NICKENS -- Roanoke Valley Regional Cable Television Committee -- Roanoke County Cable Television Committee -- Virginia Association of Counties Region 9 Director (elected by VACo) •. ACTION NUMBER ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2001 AGENDA ITEM: Ordinance to vacate a sanitary sewer easement and access easement on plat entitled, "Section No. 1, The Groves", Plat Book 17, Page 89, a portion of a 20-foot access easement on plat entitled, "Pump Station Lot (0.400 Ac.) and 20' Access Easement," Plat Book 17, Page 101, and a 20' water line easement on plat entitled, "Section No.3, The Groves," Plat Book 18, Page 153, and further shown as "Existing Sanitary Sewer and Access Easement (P.B. 17, PG. 89), Existing 20' Access Easement (P.B. 17, PG. 101) and Existing 20' Water Line Easement (P.B. 18, PG.153) " on plat entitled, "Section No.5, The Groves," Plat Book 21, Page 40, within the boundaries of Monet Drive, located in the Cave Spring Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: ~~-~% °r This is the first reading of the proposed ordinance to vacate a sanitary sewer easement and access easement on plat entitled, "Section No. 1, The Groves", Plat Book 17, Page 89, a portion of a 20-foot access easement on plat entitled, "Pump Station Lot (0.400 Ac.) and 20' Access Easement," Plat Book 17, Page 101, and a 20' water line easement on plat entitled, "Section No. 3, The Groves," Plat Book 18, Page 153, and further shown as "Existing Sanitary Sewer Easement and Access Easement (P.B. 17, PG. 89), Existing 20' Access Easement (P.B. 17, PG. 101) and Existing 20' Water Line Easement (P.B. 18, PG. 153)" on plat entitled, "Section No. 5, The Groves," Plat Book 21, Page 40, within the boundaries of Monet Drive. . - ~i In January 1995, Palm Land Company, L.C., dedicated a sanitary sewer easement and access easement to the County of Roanoke by subdivision plat of Section No. 1, The Groves, as recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia, in Plat Book 17, Page 89. In January 1995, Nicholas H. Beasley , owner of Tract "A," Tax Map # 96.02-1-46.4 dedicated for public use a 20' access easement on plat entitled, "Pump Station Lot (0.4000 Ac.) and 20' Access Easement" recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, Plat Book 17, Page 101. Soon thereafter, Palm Land Company , L.C. purchased the Beasley property (Tax Map # 96.02-1-46.4) for the development of a single family residential subdivision. In April 1996, Palm Land Company, L.C., dedicated a 20' water line easement to the County of Roanoke by subdivision plat of Section No. 3, The Groves, as recorded in the Clerk's office of the Circuit Court of Roanoke, Virginia, in Plat Book 18, Page 153. In July 1998, Palm Land Company, L.C. subsequently subdivided the property on which the above described easement exist by plat showing Section No.5, The Groves, of record in the aforesaid Clerk's office, Plat Book 21 ,Page 40. The above described easements lie within Section No. 5, The Groves, and are within the boundaries of Monet Drive. In order for this portion of Monet Drive to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of- way be free and clear of any third party rights and encumbrances. The vacation of the sanitary sewer easement (P.B. 17, PG. 89) and 20' water line easement (P.B. 18, pg. 153) to the Commonwealth of Virginia would be subject to VDOT issuing a permit for such facilities and the condition that the facilities located within the 50-foot right-of-way of Monet Drive, Section No.5, The Groves, may continue to occupy the street in the existing condition and location. The Utility Department is in agreement with this request. (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for vacation of the sanitary sewer easement, access easements and water line easement within the boundaries of Monet Drive, Section No. 5, The Groves. 2 (2) Decline to adopt the proposed ordinance, which would result in the remaining portion of Monet Drive remaining a private road. Staff recommends that the Board of Supervisors adopt the proposed ordinance as provided in Alternative 1. SUBMITTED BY: ~~. ~~ /1 ~~ ~~ ~ ! ti~:~~ cue ~(/\ Arnold Covey, Director ~~ Department of Community Development Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: APPROVED BY: ~~~ Elmer C. Hodge County Administrator VOTE No Yes Abs Church Johnson McNamara Minnix Nickens cc: Paul Mahoney, County Attorney Arnold Covey, Director, Community Development 3 SANITARY SEWER EASEMENT & ACCESS EASEMENT (P.B. 17, PG. 89) TO BE VACATED (HATCHED) .---..._ 20' WATER LINE EASEMENT (P.B. 18, PG. 153) TO BE VACATED THATCHED) ~ " ~ . r,~x #ss a2--~--~:.~ PROPERTY OF P,4L~ L,gIVD C0~9PANY, L. G: P.B. 17, PG. 3 ~~ _.: ~rel~~ PORTION OF 20' ACCESS EASEMENT. 1~ gyp' R//~ (P.G. 17, PG. 101) TO BE VACATED (HATCHED). j / ~ , / EX. S S. E. ~. P,B. 77, PG. 89 'SECT/ON No. 5 ~ _ _- / ~~ ~ "THE GRO!/ES -" '- SECT/ON No 3 ~ „THE GROVESn ~,., / ~X. ACCES3' ~QSc~fENT-~ ~ Pr? ~ ~ PG 10f P.B. 18, PG 153 ~ i _. DESCRIPTION: EX. P=~ -`- - EX. EAR \N,4 TURgL -` D,B. i A sanitary sewer easement and access easement (P.B. 17, PG. 89), a portion of 20' access easement (P.B. 17, pg. 101) and 20' water line easement (P.B. 18, PG.153) within the boundaries of Monet Drive located in Section No .5, The Groves. SANITARY SEWER EASEMENT AND ACCESS EASEMENT, ROANQ~E C~UN~Y A PORTION OF 20' ACCESS EASEMENT AND 20' WATER ~EP..~3't~f.L'Nfi ~~' LINE EASEMENT TO BE VACATED COI.d~FlNITY..71:~'V.~Itf}:~'.bf.~'NT` SECTION NO. 5, THE GROVES _J~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9, 2001 ORDINANCE TO VACATE A SANITARY SEWER EASEMENT AND INGRESS & EGRESS EASEMENT ON PLAT OF "SECTION NO. 1, THE GROVES," IN PLAT BOOK 17, PAGE 89, A PORTION OF A 20' ACCESS EASEMENT ON RESUBDIVISION PLAT OF "PUMP STATION LOT (0.400 AC.) & 20' ACCESS EASEMENT," IN PLAT BOOK 17, PAGE 101, AND A 20' WATER LINE EASEMENT ON PLAT OF "SECTION N0.3, THE GROVES," IN PLAT BOOK 18, PAGE 153, AND SAID EASEMENTS BEING FURTHER SHOWN AS EXISTING EASEMENTS ON PLAT OF "SECTION NO. 5, THE GROVES," IN PLAT BOOK 21, PAGE 40, WITHIN THE BOUNDARIES OF MONET DRIVE, AND LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by plat entitled `SECTION NO. 1, "THE GROVES"', dated November 10, 1994, and of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 17, page 89, a "S.S.E." [sanitary sewer easement] and an "INGRESS AND EGRESS EASEMENT TO SEWER PUMP STATION" [access easement] were created and shown within the future right-of--way for the extension of Monet Drive; and, WHEREAS, by `PLAT SHOWING THE RESUBDIVISION OF TRACT "A" (52.011 AC.) PROPERTY OF NICHOLAS H. BEASLEY, TAX #96.02-1-46.4, CREATING HEREON PUMP STATION LOT (0.400 AC.) & 20' ACCESS EASEMENT" dated December 15,1994, and of record in the aforesaid Clerk's Office in Plat Book 17, page 101, a "NEW 20' ACCESS EASEMENT" was shown and dedicated for access to the pump station lot, a portion of which lies within the extension of Monet Drive; and, WHEREAS, by plat entitled `SECTIONNO.3, "THE GROVES"', dated January 1996, and of record in the aforesaid Clerk's Office in Plat Book 18, page 153, a " 20' W.E." [water line easement] was created and shown within the future extension of Monet Drive; and, WHEREAS, by plat entitled `SECTION NO. S, "THE GROVES"',dated June 23,1998, and F~ of record in the aforesaid Clerk's Office in Plat Book 21, page 40, the extension of Monet Drive was dedicated to the public and each of the above-described easements are shown as existing easements within the right-of--way; and, WHEREAS, the Petitioner, Palm Land Company, L.C., has requested that, pursuant to § 15.2- 2272.2 of the Code of Virginia (1950, as amended), the sanitary sewer easement and access easement, a portion of the 20' access easement, and the 20' water line easement be vacated in order for Monet Drive to be accepted into the state secondary road system, free and clear of any third party rights or encumbrances; and, WHEREAS, it will serve the interests of the public to have Monet Drive accepted into the state secondary road system and, upon receipt of a permit from VDOT for the existing facilities within the right-of--way of Monet Drive, the subject easements are no longer required; and, WHEREAS, this vacation will not involve any cost to the County and will not interfere with the provision of public services; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended); the first reading of this ordinance was held on January 9, 2001, and the public hearing and second reading of this ordinance was held on January 23, 2001. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the "SANITARY SEWER EASEMENT & ACCESS EASEMENT (P.B.17, PG. 89) TO BE VACATED" shown hatched on Exhibit A attached hereto, said easements having been created and shown as "S.S.E." and "INGRESS AND EGRESS EASEMENT TO SEWER PUMP STATION" on plat of `SECTION NO. 1, "THE GROVES"', dated November 10, 1994, and of record in the aforesaid Clerk's Office in Plat Book 17, page 89, and further shown as "EX. S.S.E. f-~ & ACCESS EASEMENT, P.B. 17, PG.89" on plat of `SECTION NO. S, "THE GROVES"', dated June 23, 1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 40, located in the Cave Spring Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the condition that the existing sanitary sewer facilities may continue to occupy the right-of--way for Monet Drive in the existing condition and location, and that a permit for the sanitary sewer lines and facilities is issued by VDOT. 2. That the "PORTION OF 20' ACCESS EASEMENT (P.B. 17, PG. 101) TO BE VACATED" shown hatched on Exhibit A attached hereto, said easement having been shown and dedicated as "NEW 20' ACCESS EASEMENT" on `PLAT SHOWING THE RESUBDIVISION OF TRACT "A" (52.011 Ac.) PROPERTY OF NICHOLAS H. BEASLEY, TAx #96.02-1-46.4, CREATING HEREON PUMP STATION LoT (0.400 Ac.) & 20' ACCESS EASEMENT" dated December 15, 1994, and of record in the aforesaid Clerk's Office in Plat Book 17, page 101, and further shown as "EX. 20' ACCESS EASEMENT, P.B. 17, PG.101" on plat of `SECTION NO. 5, "THE GROVES"', dated June 23, 1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 40, located in the Cave Spring Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2- 2272 of the Code of Virginia (1950, as amended). 3. That the " 20' WATER LINE EASEMENT (P.B. 18, PG. 153) TO BE VACATED" shown hatched on Exhibit A attached hereto, said easement having created and shown as " 20' W.E." on plat of `SECTION N0.3, "THE GROVES"', dated January 1996, and of record in the aforesaid Clerk's Office in Plat Book 18, page 153, and further shown as "EX. 20' W.L.E., P.B. 18, PG. 53" on plat of `SECTION NO. S, "THE GROVES"', dated June 23, 1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 40, located in the Cave Spring Magisterial District of the ~~ County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subj ect to the condition that the existing water facilities may continue to occupy the right-of--way for Monet Drive in the existing condition and location, and that a permit for the water lines and facilities is issued by VDOT. 4. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner, Palm Land Company, L.C. 5. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). ,~ :. ,~ ~~ G ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9, 2001 ORDINANCE 010901-7 AUTHORIZING THE VACATION, QUIT-CLAIM AND RELEASE OF A PORTION OF AN EXISTING 100-FOOT DRAINAGE EASEMENT SHOWN ON `PLAT SHOWING NEW DRAINAGE EASEMENT BEING GRANTED TO COUNTY OF ROANOKE', PLAT BOOK 13, PAGE 59, LOCATED ON PROPERTY OWNED BY DFC ROANOKE, LLC (TAX MAP #40.01-1-4.3) AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by Deed of Easement dated October 15, 1990, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1337, page 540, F & W Community Development Corporation, as owner of the property designated on the Roanoke County Land Records as Tax Map No. 40.01-1-4, conveyed to the Board of Supervisors of Roanoke County, Virginia, a 100' drainage easement as depicted on `Plat Showing New Drainage Easement Being Granted To County of Roanoke' of record in the aforesaid Clerk's Office in Plat Book 13, page 59; and, WHEREAS, F & W Community Development Corporation subsequently subdivided a portion of said tract of land, and the subject property is located between Crumpacker Drive and Cortland Road in the Hollins Magisterial District and is now designated upon the Roanoke County Land Records as Tax Map No. 40.01-1-4.3; and, WHEREAS, the Petitioner, DFC Roanoke, LLC, is the current owner of the property and has requested that the Board of Supervisors vacate, quit-claim and release a portion of the above-described existing 100' drainage easement as shown on Exhibit A attached hereto; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on December 19, 2000, and a second reading was held on January 9, 2001. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portion of drainage easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses. 3. That, subject to the following conditions, the vacation, quit-claim and release of a portion of an existing 100' drainage easement across property of DFC Roanoke, LLC, located between Crumpacker Drive and Cortland Road in the Hollins Magisterial District of the County of Roanoke, cross-hatched and designated as "100' WIDE DRAINAGE EASEMENT TO BE VACATED" on Exhibit A attached hereto, said easement having been acquired by deed of easement dated October 15, 1990, and recorded in the aforesaid Clerk's Office in Deed Book 1337, page 540, shown and designated as "NEW 100' DRAINAGE EASEMENT" on plat entitled `PLAT SHOWING NEW DRAINAGE EASEMENT BEING GRANTED TO COUNTY OF ROANOKE...', recorded in the aforesaid Clerk's Office in Plat Book 13, page 59, is hereby authorized and approved. 4. That Petitioner, DFC Roanoke, LLC, shall be responsible for all costs and expenses associated herewith, including but not limited to, all costs associated with the 2 establishment of an alternative drainage system, surveys, publication, and recordation of documents; and, 5. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation, quit-claim, and release, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Gary Robertson, Director, Utility William E. Driver, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 ~ / ~ ~ ~~ ~ O ~ ~ i ~ CpRr` ~ ANO Ro 1 ^OI WIDE DRAINAGE EASEMENT TO B E VACATE D PARCEL: 40.01 -1 -4.4 m a • O a w PARCEL: 40.0 1 -1 -4 PARCEL: 4~.^ 1 -1 -4.3 CRUMPACKER RD ROANOKE COUNTY MAP DETAILING VACATION, QUITCLAIM AND RELEASE DEPARTMENT OF OF EXISTING 100 FOOT WIDE DRAINAGE EASEMENT COMMUNITY DEVELOPMENT DN TAX PARCEL: 4o.o~-t-4.3 SCALE: 1 ° = 200 DECEMBER 1 3, 2000 -, ACTION NO. ITEM NO. ~ ` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2001 AGENDA ITEM: Second Reading of an Ordinance Authorizing the Vacation, Quit-claim and Release of a Portion of an Existing 100-foot Drainage Easement Shown on `Plat Showing New Drainage Easement Being Granted to County of Roanoke', Plat Book 13, Page 59, on Property Owned by DFC Roanoke, LLC (Tax Map #40.01-1-4.3) and Located in the Hollins Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: c~ EXECUTIVE SUMMARY: This is the second reading of the proposed ordinance to authorize and approve the vacation, quit-claim and release of a portion of an existing 100' drainage easement shown on plat recorded in Plat Book 13, page 59, on property of DFC Roanoke, LLC, designated on the Roanoke County Land Records as Tax Map #40.01-1-4.3. BACKGROUND: By deed of easement dated October 15, 1990, and recorded in Deed Book 1337, page 540, F & W Community Development Corporation conveyed to the Board of Supervisors a 100' drainage easement as depicted on `Plat Showing New Drainage Easement Being Granted To County of Roanoke' of record in the aforesaid Clerk's Office in Plat Book 13, page 59. F& W Community Development Corporation subdivided the original tract of land over which the 100' drainage easement was granted. DFC Roanoke, LLC, is now the owner of that portion of the original tract referenced as Tax Map No. 40.01-1-4.3, which is located between Crumpacker Drive and Cortland Road in the Hollins Magisterial District. G-~ SUMMARY OF INFORMATION: DFC Roanoke, LLC, has requested that the Board of Supervisors vacate, quit-claim and release a portion of the existing 100' drainage easement through its property, in order to allow the construction of its proposed multi-family development, referred to as The Orchards Apartment Homes. The portion of the 100' easement to be vacated is shown hatched on Exhibit A attached hereto. An alternative drainage system has been established as part of the site development. FISCAL IMPACT: All costs associated with the adoption of this ordinance will be the responsibility of the Petitioner, DFC Roanoke, LLC. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance. SUBMITTED BY: Arnold Covey, Director Department of Community Development Approved ( ) Denied ( ) Received ( ) Referred ( ) to Motion by: ACTION APPROVED BY: /~ Elmer C. Hodge County Administrator VOTE No Yes Abs Church Johnson McNamara Minnix Nickens ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9, 2001 ORDINANCE AUTHORIZING THE VACATION, QUIT-CLAIM AND RELEASE OF A PORTION OF AN EXISTING 100-FOOT DRAINAGE EASEMENT SHOWN ON `PLAT SHOWING NEW DRAINAGE EASEMENT BEING GRANTED TO COUNTY OF ROANOKE', PLAT BOOK 13, PAGE 59, LOCATED ON PROPERTY OWNED BY DFC ROANOKE, LLC (TAX MAP #40.01-1-4.3) AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by Deed of Easement dated October 15, 1990, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1337, page 540, F & W Community Development Corporation, as owner of the property designated on the Roanoke County Land Records as Tax Map No.40.01-1-4, conveyed to the Board of Supervisors of Roanoke County, Virginia, a 100' drainage easement as depicted on `Plat Showing New Drainage Easement Being Granted To County of Roanoke' of record in the aforesaid Clerk's Office in Plat Book 13, page 59; and, WHEREAS, F & W Community Development Corporation subsequently subdivided a portion of said tract of land, and the subject property is located between Crumpacker Drive and Cortland Road in the Hollins Magisterial District and is now designated upon the Roanoke County Land Records as Tax Map No. 40.01-1-4.3; and, WHEREAS, the Petitioner, DFC Roanoke, LLC, is the current owner of the property and has requested that the Board of Supervisors vacate, quit-claim and release a portion of the above- described existing 100' drainage easement as shown on Exhibit A attached hereto; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, ~s~ NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on December 19, 2000, and a second reading was held on January 9, 2001. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portion of drainage easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses. 3. That, subject to the following conditions, the vacation, quit-claim and release of a portion of an existing 100' drainage easement across property of DFC Roanoke, LLC, located between Crumpacker Drive and Cortland Road in the Hollins Magisterial District of the County of Roanoke, cross-hatched and designated as "100' WIDE DRAINAGE EASEMENT TO BE VACATED" on Exhibit A attached hereto, said easement having been acquired by deed of easement dated October 15, 1990, and recorded in the aforesaid Clerk's Office in Deed Book 1337, page 540, shown and designated as "NEW 100' DRAINAGE EASEMENT" on plat entitled `PLAT SHOWING NEW DRAINAGE EASEMENT BEING GRANTED TO COUNTY OF ROANOKE...', recorded in the aforesaid Clerk's Office in Plat Book 13, page 59, is hereby authorized and approved. 4. That Petitioner, DFC Roanoke, LLC, shall be responsible for all costs and expenses associated herewith, including but not limited to, all costs associated with the establishment of an alternative drainage system, surveys, publication, and recordation of documents; and, 2 ., .. `T"t 5. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation, quit-claim, and release, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. G:\ATTORNEY\VLH\AGENDA\VACATE\100ft.orchazds2. gc.ord.wpd G-z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9, 2001 ORDINANCE 010901-8 TO VACATE A PORTION OF A 15-FOOT DRAINAGE EASEMENT ON PLAT ENTITLED `SUBDIVISION OF THE ORCHARDS, SECTION 2, APPLEWOOD', PLAT BOOK 9, PAGE 112, AND FURTHER SHOWN AS "EXISTING 15' DRAINAGE EASEMENT (P.B. 9 PG. 112)" IN PLAT BOOK 13, PAGE 59, AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled `SUBDIVISION OF THE ORCHARDS, SECTION 2, APPLEWOOD', dated September 14, 1977, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 112, afifteen-foot (15') drainage easement was shown and created on remaining property of F & W Community Development Corp., the subject easement being designated on said plat as "15' DRAINAGE EASEMENT"; and, WHEREAS, the subject easement is further shown and designated as "EXISTING 15' DRAINAGE EASEMENT (P.B. 9 PG. 112)", on plat entitled `PLAT SHOWING NEW DRAINAGE EASEMENT BEING GRANTED TO COUNTY OF ROANOKE...', dated July 31, 1990, and recorded in the aforesaid Clerk's Office in Plat Book 13, page 59; and WHEREAS, the Petitioners, F & W Community Development Corporation and DFC Roanoke, LLC, are the current owners of these properties designated on the Roanoke County Land Records as 40.01-1-4 and 40.01-1-4.3, respectively, and have requested that a portion of the above-described existing 15' drainage easement be vacated; and, WHEREAS, the construction of a proposed multi-family development will result in an encroachment on the subject drainage easement and the Petitioners have requested that it be vacated pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended); and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended); the public hearing and first reading of this ordinance was held on December 19, 2000, and the second reading of this ordinance was held on January 9, 2001. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a portion of the existing drainage easement being designated and shown as "15 FOOT DRAINAGE EASEMENT TO BE VACATED" on Exhibit A attached hereto, said easement having been shown and designated as "15' DRAINAGE EASEMENT" on the subdivision plat entitled `SUBDIVISION OF THE ORCHARDS, SECTION 2, APPLEWOOD', dated September 14, 1977, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 112, and further shown and designated as "EXISTING 15' DRAINAGE EASEMENT (P.B. 9 PG. 112)", on plat entitled `PLAT SHOWING NEW DRAINAGE EASEMENT BEING GRANTED TO COUNTY OF ROANOKE...', dated July 31, 1990, and recorded in the aforesaid Clerk's Office in Plat Book 13, page 59, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 2 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~ ~ ~~~~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Gary Robertson, Director, Utility William E. Driver, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 . - ~~ ® _. ~l ~o a . {v ,~O s~~%~ ~ .. l ~ ,~V 1 v ~.~1 . V.I ~`.I~T~'~`~ 141A~ ~ . ~:_. . . ., . ~ `y , n ' ` y0 .mc as ,~z noe a~eaa. r+~ ~ • ~. ` `' '~ F. & W. Community Development Corp. ~a ' ,~ ~ . . Tax Map # 40.01-1-4 .. "',~ ''.~v'r~:.~°a'?"~~~,;K=a~~ ~~~. . nw.~.%- -~aox soar wr'.s 1'S FOOT DRAINAGE ET SHED) PTO BE VACATED (HA ;~R °~e . ,ti~.~~ ~~ ~~ ~`'a e ~,.,_ .:/ j ~~~~ ~r ~~--°~ ~' o DFC Roanolce, LLC Tax Map # 40.01-1-4.3 a~~ U ~ u , '~ ~~_ '~..18:`:,~. k~.;~;~ ~ DESCRIPTION: A 15 foot drainage easement (P.B. 9, PG. 112) within the properties ; (Tax Map No. 40:01-1-4 and Tax Map No. 40.01-1-4.3) located between . Crumpacker Drive (VA Sec. Rte #781) and Cortland Road (VA Sec. Rte # 1003). .. - , ~ EXHIBIT "A„ RO~NCIK~' CQZI.IV?rY' ~~'F.~3'~TNfi f1F CO~2'.dr£~ITrY, ~~.y,~p,~~',''NT _/ Y I. A sec. , t~. `~ . J J. .Roure~to43) ~~~ ~, I 'tA ;~~`.1 ,~ ~ 100 foot Drainage Easement P.B. 13, PG. 59 .~,~~ ~~~ ~~~ :.~: _ .. ~ ~ :.• .. i . 15-FOOT DRAINAGE EASE~NT ~I TO BE VACATED ~ THE ORCHARDS APARTMENT HOMES ACTION NUMBER ITEM NUMBER ~- ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2001 AGENDA ITEM: Ordinance to vacate a portion of a 15-foot drainage easement on plat entitled `Subdivision of the Orchards, Section 2, Applewood', Plat Book 9, Page 112, and further shown as "Existing 15' Drainage Easement (P.B. 9, PG. 112)" in Plat Book 13, Page 59, and located in the Hollins Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: This is the second reading of the proposed ordinance to vacate a portion of a 15- foot drainage easement on plat entitled, `Subdivision of The Orchards, Section 2, Applewood', Plat Book 9, Page 112, and further shown as "Existing 15' Drainage Easement (P.B. 9, PG. 112)" in Plat Book 13, Page 59. In December 1977, F. & W. Community Development Corporation, dedicated a 15- foot drainage easement to the County of Roanoke by subdivision plat of The Orchards, Section 2, Applewood, as recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, Page 112. By plat of July 31, 1990, recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, Plat Book 13, Page 59, F. & W. Development Corporation, Owner of said property (Tax Map #40.01-1-4) conveyed to the Board of Supervisors of Roanoke County a 100-foot drainage easement. Included on the plat (P.B. 13, PG. 59) was the existing 15' drainage easement (P.B. 9, PG. 112). 0 ~` The petitioners, DFC Roanoke, LLC and F. & W. Community Development Corporation, are the current owners of the properties on which the above described easement is located, said property being situated along Cortland Road in the Hollins Magisterial District, and designated on the Roanoke County land records as Tax Map No. 40.01-1-4 and Tax Map No. 40.01-1-4.3. DFC Roanoke, LLC and F. & W. Community Development Corporation have requested that the Board of Supervisors vacate a portion of the easement described above, and as shown on Exhibit "A" attached, in order to allow the construction of the proposed multi-family development (apartments). All costs associated with the adoption of this ordinance will be the responsibility of DFC Roanoke, LLC. Staff recommends that the Board adopt the proposed ordinance. SUBMITTED BY: APPROVED BY: ~_ Arn d Covey, Director Elmer C. Hodge Department of Community evelopment County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by:_ VOTE No Yes Abs Church Johnson McNamara Minnix Nickens cc: Paul Mahoney, County Attorney Arnold Covey, Director, Community Development 2 ~o~T /~ ~~ ^'~ . \ a'Rr c ~'~ ~ ~fy~E' ~ O~k~ ~p / ~~/ ` ~°/ ~. TU- -- 4 •~. V~C~1V~~`~' 11~1_A~ F. & W. Community Development Corp. Tax Map # 40.01-1-4 . , ~,~ •.~, ~~, .. • ' ~RORRTY~M o f RUM E. WWE k R. IOY.fl.L MC1E _ (^~ 7 TL- .. '~ ~~ ~~'~\ 08.149 PD. 301 ' ~ Yf/T p~. ; BOTE. CD. iAY /IDES+GCL. e142 ~~4,p ~p4~ ~ ~~~~ ~ ~! 'SC rw. ~,.! ,~ EO~~ /-COORS DREEEEIR( *~ ~P ' Cµ?1~~ ' (APPROY. lDO.y 1 ` (y 1 A r ,, / ~ }~` . ~~ sec. R 1 43 •~~ . ./ J ~Wf4("Y {' ,', ~ .C~Nn ..:~ .. 15 FOOT DRAINAGE EASEMENT .. • TO BE VACATED (HATCHED) • ~ ;/~•.` ,•, •-.~ 100 foot Drainage Easement ~~ ~~ ~~ n -~R~pAC~ ~-~1 sceR~~ DRIB ~~W AE,~ ~\ 2 •4 o- 'FUTURE „~C,, I.DT 2s D 'Th'.MCH~R02' ,(~ ~' :~ _;~''~ P.B. 13, PG. 59 ~~ f ~ ~ H .' 9 a.~+.•" ~~~~ ~\`'~ DFC Roanoke, LLC Tax Map # 40.01-1-4.3 /.,~. /~: . .oi . a. /:•:. ~. E h . 4•t, d , v C ..,. U yarb77'E E].4Y~ `'ilE 1186 a~L1'1 /~ ~~ , [wYt RIGWT-OF-WAY .. `\ 7AY /{0.001- .'~DUwRmr DEn `"°P`°"' DESCRIPTION: .; D.E:naz Pa: ' A 15 foot drainage easement (P.B. 9, PG. 112) within the properties ; (Tax Map No. 40:01-1-4 and Tax Map No. 40.01-1-4.3) located between Crumpacker Drive (VA Sec. Rte #781) and Cortland Road (VA Sec. Rte # 1003).' • EXHIBIT "A" ~° _: - - • ~~~~~~ ~~~~~ 15-FOOT DRAINAGE EASEMENT I ,D.~`F,~'~'~fN1V?' ~p~~j n g~ RrTr TO BE VACATED 4 ' C~1A.Lr1 ~'.CY11 1 .3~.CL'.L• V~lllil'!'1• ~ ~ .... .' THE ORCHARDS APARTMENT HOMES ~ ~ . ._ ~-- ' ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9, 2001 ORDINANCE TO VACATE A PORTION OF A 15-FOOT DRAINAGE EASEMENT ON PLAT ENTITLED `SUBDIVISION OF THE ORCHARDS, SECTION 2, APPLEWOOD', PLAT BOOK 9, PAGE 112, AND FURTHER SHOWN AS "EXISTING 15' DRAINAGE EASEMENT (P.B. 9 PG. 112)" IN PLAT BOOK 13, PAGE 59, AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled `SUBDIVISION OF THE ORCHARDS, SECTION 2, APPLEWOOD', dated September 14,1977, and recorded inthe Clerk's Office ofthe Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 112, afifteen-foot (15') drainage easement was shown and created on remaining property of F & W Community Development Corp., the subject easement being designated on said plat as "15' DRAINAGE EASEMENT"; and, WHEREAS, the subject easement is further shown and designated as "EXISTING 15' DRAINAGE EASEMENT (P.B. 9 PG. 112)", on plat entitled `PLAT SHOWING NEW DRAINAGE EASEMENT BEING GRANTED TO COUNTY OF ROANOKE...', dated July 31, 1990, and recorded in the aforesaid Clerk's Office in Plat Book 13, page 59; and WHEREAS, the Petitioners, F & W Community Development Corporation and DFC Roanoke, LLC, are the current owners of these properties designated on the Roanoke County Land Records as 40.01-1-4 and 40.01-1-4.3, respectively, and have requested that a portion of the above- described existing 15' drainage easement be vacated; and, WHEREAS, the construction of a proposed multi-family development will result in an encroachment on the subject drainage easement and the Petitioners have requested that it be vacated pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended); and, ~~ WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended); the public hearing and first reading of this ordinance was held on December 19, 2000, and the second reading of this ordinance was held on January 9, 2001. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a portion of the existing drainage easement being designated and shown as "15 FOOT DRAINAGE EASEMENT TO BE VACATED" on Exhibit A attached hereto, said easement having been shown and designated as "15' DRAINAGE EASEMENT" on the subdivision plat entitled `SUBDIVISION OF THE ORCHARDS, SECTION 2, APPLEWOOD', dated September 14, 1977, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 112, and further shown and designated as "EXISTING 15' DRAINAGE EASEMENT (P.B. 9 PG. 112)", on plat entitled `PLAT SHOWING NEW DRAINAGE EASEMENT BEING GRANTED TO COUNTY OF ROANOKE...', dated July 31, 1990, and recorded in the aforesaid Clerk's Office in Plat Book 13, page 59, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 2 V' " 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). G: \ATTORN EY\ V LH\AGENDA\VACATE\ 15 ft. orchards2. ord. wp d 3 ~~ ACTION NUMBER ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2001 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. GRIEVANCE PANEL The three year term of Henry H. Wise, Alternate, expired October 28, 2000. The three year term of Beth Anderson will expire February 23, 2001. 2. LIBRARY BOARD The four year term of Connie Goodman, representing the Vinton Magisterial District, expired on December 31, 2000. 3. SOCIAL SERVICES ADVISORY BOARD The four-year term of Robert H. Lewis, Vinton Magisterial District, expired August 1, 2000. Mr. Lewis has served two consecutive terms and is not eligible for reappointment. SUBMITTED BY: 7'YL .~-s,~, Mary H. Allen, CMC Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator 1 /~ ~-- ~ i' ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ _ Denied O Johnson _ _ _ Received O McNamara- _ Referred () Minnix _ _ _ To () Nickens _ _ _ 3 r ~ ~, ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9, 2001 RESOLUTION 010901-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 9, 2001, designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Resolution of support for the Virginia Public Broadcasting Board to finance the acquisition of equipment through the Industrial Development Authority of the City of Harrisonburg, VA. 2. Request for acceptance of Carter Grove Lane and Carter Grove Circle into the Virginia Department of Transportation Secondary System. 3. Request for acceptance of the remaining portion of Derby Drive into the Virginia Department of Transportation Secondary System. 4. Request to add Autumn Drive to the Virginia Department of Transportation Secondary System under the Rural Addition Program. 5. Resolution of guarantee by Roanoke County to the Virginia Department of Transportation furnished in lieu of a guarantee fee or bond for public works permits. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 On motion of Supervisor McNamara to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Chief Financial Officer Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development 2 REVISED -ITEMS LISTED TWICE AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9, 2001 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for January 9, 2001, designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: Resolution of support for the Virginia Public Broadcasting Board to finance the acquisition of equipment through the Industrial Development Authority of the City of Harrisonburg, VA. 2. Request for acceptance of Carter Grove Lane and Carter Grove Circle into the Virginia Department of Transportation Secondary System. 3. Request for acceptance of the remaining portion of Derby Drive into the Virginia Department of Transportation Secondary System. 4. Request to add Autumn Drive to the Virginia Department of Transportation Secondary System under the Rural Addition Program. 5. Resolution of guarantee by Roanoke County to the Virginia Department of Transportation furnished in lieu of a guarantee fee or bond for public works permits. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. M • /"'' ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9, 2001 RESOLUTION 010901-9.a OF SUPPORT FOR THE VIRGINIA PUBLIC BROADCASTING BOARD TO FINANCE THE ACQUISITION OF EQUIPMENT THROUGH THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF HARRISONBURG, VIRGINA WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "Governing Body") has been asked by the Industrial Development Authority of the City of Harrisonburg, Virginia (the "Harrisonburg Authority") to concur with a resolution of inducement adopted by the Harrisonburg Authority at its meeting held on December 12, 2000 for the benefit of the Virginia Public Broadcasting Board (the "VPBB") to assist in financing the acquisition of certain equipment for the conversion of Virginia's public television stations to the Federal Communications Commission's new digital standard (the "Project"); and WHEREAS, Section 15.2-4905 of the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the "Act"), provides that if a locality has created an industrial development authority, no industrial development authority created by a another locality may finance a facility located in the first locality unless the governing body of such first locality concurs with the inducement resolution adopted by such industrial development authority; and WHEREAS, a portion of the equipment constituting the Project will be located in the County of Roanoke, Virginia and operated by the Virginia public television station or stations serving the Roanoke County area and the Governing Body constitutes the highest elected governmental unit of the County of Roanoke, Virginia; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The Governing Body concurs with the resolution adopted by the Harrisonburg Authority and approves the loan by the Harrisonburg Authority for the benefit of the VPBB, as required by Section 15.2-4905 of the Act. 2. This resolution shall take effect immediately upon its adoption. 1 On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES : Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: rn o~- .~ . Q,.¢.~s...~-~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Chief Financial Officer 2 4 ACTION NO. ITEM NUMBER x AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2001 AGENDA ITEM: Resolution of Support for the Virginia Public Broadcasting Board to Finance the Acquisition of Equipment Though the Industrial Development Authority of the City of Harrisonburg, Virginia COUNTY ADMINISTRATOR'S COMMEN/TS: (1 (( SUMMARY OF INFORMATION: The Industrial Development Authority (IDA) ofHarrisonburg, Virginia is assisting Virginia Public Television Stations with financing for equipment required for the Federal Communications Commission mandated conversion to a digital broadcast standard. Under the IDA statue the governing body of each locality in which this equipment will be located must concur in the Harrisonburg IDA inducement resolution for the financing. Some of this new equipment will be used by Blue Ridge Public Television at the transmitter and tower located on Poor Mountain in Roanoke County. Therefore, it is necessary for the Board of Supervisors to adopt the attached resolution supporting this financing. FISCAL IMPACT: There is no fiscal impact to the County of Roanoke as a result of this resolution. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution to assist in the development of public television stations. SUBMITTED BY: ~.~~ Diane D. Hyatt Chief Financial OfFicer APPROVED: Elmer C. Hodge County Administrator M:\FINANCE\COMMON\Board-Reports\2001\1-9-0l.wpd January 3, 2001 ~' Approved Denied Received Referred To (~ Mnti~n by No (~ Church (~ Johnson (~ McNamara (~ Minnix Nickens Yes Abs M:\FINANCE\COMMON\Board-Reports\2001\1-9-Ol.wpd January 3, 2001 -~G "' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 9, 2001 RESOLUTION OF SUPPORT FOR THE VIRGINIA PUBLIC BROADCASTING BOARD TO FINANCE THE ACQUISITION OF EQUIPMENT THROUGH THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF HARRISONBURG, VIRGINIA WHEREAS, the Boazd of Supervisors of the County of Roanoke, Virginia (the "Governing Body") has been asked by the Industrial Development Authority of the City of Harrisonburg, Virginia (the "Harrisonburg Authority") to concur with a resolution of inducement adopted by the Harrisonburg Authority at its meeting held on December 12, 2000 for the benefit of the Virginia Public Broadcasting Boazd (the "VPBB") to assist in financing the acquisition of certain equipment for the conversion of Virginia's public television stations to the Federal Communications Commission's new digital standazd (the "Project"); and WHEREAS, Section 15.2-4905 ofthe Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the "Act"), provides that if a locality has created an industrial development authority, no industrial development authority created by a another locality may finance a facility located in the first locality unless the governing body of such first locality concurs with the inducement resolution adopted by such industrial development authority; and WHEREAS, a portion of the equipment constituting the Project will be located in the County of Roanoke, Virginia and operated by the Virginia public television station or stations serving the Roanoke County azea and the Governing Body constitutes the highest elected governmental unit of the County of Roanoke, Virginia; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: The Governing Body concurs with the resolution adopted by the Harrisonburg Authority and approves the loan by the Harrisonburg Authority for the benefit of the VPBB, as required by Section 15.2-4905 of the Act. This resolution shall take effect immediately upon its adoption. M:\FINANCE\COMMON\Board-Reports\2001\1-9-0l.wpd January 3, 2001 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 9TH DAY OF JANUARY 2001, ADOPTED THE FOLLOWING: RESOLUTION 010901-9.b REQUESTING ACCEPTANCE OF CARTER GROVE LANE AND CARTER GROVE CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineerforthe Virginia Department ofTransportationhas advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: Absent: Supervisor McNamara None Required Supervisors Johnson, McNamara, Church, Nickens, Minnix None None A Copy Teste: ,~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation 0 '~~ ,~f , w • ~~ ~ '-• ~ wry r ° `'l/~"'/.~' ~ " .. ~~ `~ r g,~ PLANTATION GROVE `~ 5 SECTION 1 (DES: 1) ~~a T . ,~ .., -~ ----'~~ PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Carter Grove Lane -From the intersection with Plantation Grove Lane southwest to its cul-de-sac. 2) Carter Grove Circle -From the intersection with Carter Grove Lane northwest to its cul-de-sac. LENGTH: (1) 0.23 MILES (2) 0.12 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET PAVEMENT WIDTH: (1) 26&32 FEET (2) 26 FEET SERVICE: (1) 10 HOMES (2) 6 HOMES PLANTATION GROVE, SECTIONS 1 & 2 R DANOK~' COUNTY ~ . ~?.E'PA.RT~Fs'N?' flF 'Acceptance of Carter Grove Lane and Carter Grove Circle Cpd~td~UNI2`'Y ~~`YELO,I?~.~'NT ~ into the Virginia Department of Transportation Secondary System. _ ACTION NO. ITEM NUMBER ..Z ~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2001 SUBJECT: Acceptance of Carter Grove Lane and Carter Grove Circle into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: DVW, Inc., the developer of Plantation Grove, Sections 1 & 2 ,requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.23 mile of Carter Grove Lane, from the intersection with Plantation Grove Lane southwest to its cul-de-sac, and 0.12 mile of Carter Grove Circle, from the intersection with Carter Grove Lane northwest to its cul-de-sac. The staff has inspected these roads along with representatives of the Virginia Department of Transportation and finds the road is acceptable. No county funding is required. The staff recommends that the Board approve a resolution to VDOT requesting that they accept Carter Grove Lane and Carter Grove Circle into the Secondary Road System. 1 ~` SU~B~ITTED BY: ~\ ~' . Arnold Covey, Director Department of Community De elopment Approved ( ) Denied ( ) Received ( ) Referred to Motion by: APPROVED: ~~~ ' ~~ Elmer C. Hodge County Administrator 2 ACTION Church Johnson McNamara Minnix Nickens VOTE No Yes Abs ~~~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 9TH DAY OF JANUARY 2001, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF CARTER GROVE LANE AND CARTER GROVE CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street ~uirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote A Copy Teste: Moved by: Seconded by: Yeas: Nays: Mary Allen, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File \ cry '.1 ~'ooo~Gz ~ ~K. .. N ~. ! M N ~`~" . ~ ~ ~~~ ~ ,~ PLANTATION GROVE o 2°h b +r, c~ o, W.~ ~. /? - :~. k `~~,~- s.;:. , ~~~~ SECTION 2 (DES: 1 & 2) ~; ~ ~ f~~~'" ~ ~ sas I 'b , o`~~Q `a \ x ~ Wit.;~ ~ ~/~%. ~ ~ 3 or = ~ ~`~~ ... ~ O f~ ,s ICI , s ~, ~ M13 ~ s~ _ ,' L`~ __ ~\ n ~. h~ ~aa~ ~ /k~ \~'~~ \ °•°m ~ \M1 ° rn~~a.-1 ~ c ~ \'~~„ ~3U''~0,"~`c0`` '` ~yd _ $ ~ / ~Ah ~a ° ~ .~• u ; ~3/1B °- ~ /, 5639 i .~ ~~ ~ 1 l' h ' M m 2 tea. ~ ~ +f'S ~ d '% .1 P.. . .~ h 543721 \~'~ 4M1 u ~s\~ c , ,°p •t1' 1°`;`/'?+ - h ~ i. ;o ~~ 3.o w ~i .•_M1 ya w~ ~N ,~ ~ Lpt~ i •~ i ~,,.~~ yE \ ,~ GPO cM1b ,. > ~\\,~~\~ ~ 1 500 -GAF'f.ER _,~~ •a' ~ -"g2'r51 ~ ~ ~ r0.6 „~ ~%u~ x N m r \"~ n 'mom . _ _~ ~\ _. ~ -J n .~ ~ ~ 0 81,E ; c'1n j, kM1' 'a ° a ,t ti-~ sv;~ ,o"° 5<~ PLANTATION GROVE SECTION 1 (DES: 1) ~r~;. o ~ ~3 ~N ~~ / - `• 'Lbio /5~ e;,ys,~,rso M,s~ 2~~h.66 µ~-J- PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Carter Grove Lane -From the intersection with Plantation Grove Lane southwest to its cul-de-sac. 2) Carter Grove Circle - From the intersection with Carter Grove Lan e northwest to its cul-de-sac. LENGTH: (1) 0.23 MILES (2) 0.12 MILES RIGHT OF WAY: (1) 50 FEET _ (2) 50 FEET PAVEMENT WIDTH: (1) 26&32 FEET (2) 26 FEET SERVICE: (1) 10 HOMES (2) 6 HOMES PLANTATION GROVE, SECTIONS 1 & 2 F DANf1~~' r;'O iINTY ~~'PAR3'.dd'ENT ~OF Acceptance of Carter Grove Lane and Carter Grove Circle CO.d.~~£UNITY .L~$V.E10.~1fL~`NT into the Virginia Department of Transportation Secondary Svstem. - ~ ~~ . ~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 9TH DAY OF JANUARY 2001, ADOPTED THE FOLLOWING: RESOLUTION 010901-9.c REQUESTING ACCEPTANCE OF THE REMAINING PORTION OF DERBY DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineerforthe Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. 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THE r - '' 00°Wgy ' TRIPLE CROWN ESTATES, SECTION 2 PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION 1 j Derby Drive -From the intersection with Belmont Court northeast to its cul-de-sac. LENGTH: (1) 0.17 NIILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 32 FEET SERVICE: (1) 4 HOlV[ES RDA1-I0~' CDZINT'`Y TRIPLE CROWN ESTATES, SECTIONS 2 & 3 ~~'.p~T~d~'NT ~~ ~ Acceptance of the remaining portion of Derby Drive into the QO~I~fUNITY' ~~y~'.LQFM.E~NT Virginia Department of Transportation Secondary System_ ~...~- ACTION NO. ITEM NUMBER ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2001 SUBJECT: Acceptance of the remaining portion of Derby Drive into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: ~i~d~ C & D Builders. Inc., the developer of Triple Crown Estates, Sections 2 and 3, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.17 mile of Derby Drive, from the intersection with Belmont Court northeast to its cul-de-sac. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road is acceptable. No county funding is required. The staff recommends that the Board approve a resolution to VDOT requesting that they accept the remaining portion of Derby Drive into the Secondary Road System. Z SUBMITTED BY: !~+ ~~.,.~.. _ t Arnold Covey, Director Department of Community Development Approved ( ) Denied ( ) Received ( ) Referred Motion by: APPROVED: ~~ Elmer C. Hodge County Administrator to ACTION VOTE No Yes Abs Church Johnson McNamara Minnix Nickens 2 r-3 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 9TH DAY OF JANUARY 2001, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF THE REMAINING PORTION OF DERBY DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street ~uirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: _ Yeas: Nays: A Copy Teste: Mary Allen, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File ~~O ~ ~ ' ~~~ ~ ~~F ~~g~ ~i `rF~ v .~ GP Pq% O" a ~ / ~. ~ V ~~ ~ ~ -~ c~ / O S \\Y - ~ VI CINI ~'~ ~IA~, NQ.~ TAI ~~~ ~" ~* revir ;a c s o secnDN I ''b°I AEanDAnDN GLADE HILL ESTATES ' Q P.B. 11, PC. ~] LEGEND I ~ s c '°••• u.aL_ xlu w aDnnl ~ L- ~. wsoA V .,,~ A1FA lME EASIYaili ~ •IBe). ca ~3 i ~ 3~ TRIPLE CNOWH ESTATES•.e „(AV'i°r,~ , ~ w 3~ sECnoN z aLOC% 2 a ~,. a~ P.B. i), PC. 2! / // / v . ~~wa'xm M61'vilNp~ ~. xflv ~),e GGi4VC xu¢w ~ i~~ol[~mwcill S WALIACE M DOROTHY V. WHDVF I••aa~ut a.~nBl ~' ~ I ~n M w zO~TAC ~~D ZONE "%' ~° ~~ ~ wsF1EDVLODR TRIPLE CROWN ESTATES, SECTION 3 ~ ~ _~~EV4i_=Ox esp,po i ~~ I ~~///J f I xma APPRO%IMA)E LocanoN nl I Q ~ TM ~ iLOOp ZgyE •AE• x, NOTE: LOT j ig OIITSIOE ~fo ~~; ~ ~ 1NE LIMITS OF THE is [ Am"~ ipp-vFno `•oODWAY - TRIPLE CROWN ESTATES, SECTION 2 PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Derby Drive -From the intersection with Belmont Court northeast to its cul-de-sac. LENGTH: (1) 0.17 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 32 FEET SERVICE: (1) 4 HOMES RD~NO~' COUN2'`Y' TRIPLE CROWN ESTATES, SECTIONS 2 & 3 DEP~3'~.~'NT ~QF - CO~i~UNI7'Y ~.EVELQ~'~~'NT Acceptance of the remaining portion of Derby Drive into the Virginia Department of Transportation Secondary System. ~ ' `/ _1- THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 9TH DAY OF JANUARY 2001, ADOPTED THE FOLLOWING RESOLUTION 010901-9.d REQUESTING ACCEPTANCE OF AUTUMN DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street(s) described below was established on or before July 1985 and serves at least three families per mile, and WHEREAS, the Virginia Department of Transportation (VDOT) has deemed this county's current subdivision control ordinance meets all necessary requirements to qualify this county to recommend additions to the secondary system of state highways, pursuant to Section 33.1-72.1, Code of Virginia, and WHEREAS, after examining the ownership of all property abutting this street, this Board finds that speculative interest does exist and deems that extenuating circumstances also exist to warrant this addition, and WHEREAS, this Board has determined that the pro rata share of speculative interest is the sum of $12,388.00, as prescribed by section 33.1-72.1 (D), Code of Virginia NOW, THEREFORE, BE IT RESOLVED, this Board requests the following street be added to the secondary system of state highways, pursuant to Section 33.1-72.1 (D) ,Code of Virginia: Name of Street: Autumn Drive Length: 0.16 mi. From: Intersection of Carson Road (Rte 758) To: cul-de-sac Guaranteed right-of-way width: 40 feet Deed Recordation -Grantor: D.B. 1676, PG. 0086 - Ira Garland Bower, Wanda Ruth Huff and Charlotte Anne Bibb, devisees of Ruth Fralin Bower D.B. 1676, PG. 0094 -Jennings Robertson and Doris K. Robertson DB. 1670, PG. 1846 -Stuart J. Wamsley and Geraldine H. Wamsley DB. 1670, PG. 1869 -Harold B. Hodges and Hazel G. Hodges DB. 1670, PG. 1862 -Joseph K. Bushnell and Virginia A. Bushnell DB. 1678, PG. 0600 -Residential Contractors, Inc. 1 BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, this Board requests that the Virginia Department of Transportation to improved said street to the prescribed minimum standards, funding said improvements pursuant to Section 33.1-72.1 (D), Code of Virginia, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By: None Required Yeas: Supervisors Johnson, McNamara, Church, Nickens, Minnix Nays: None Absent: None A Copy Teste: Mary H. Alle , CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation 2 • ACTION NO. ITEM NUMBER ~""! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2001 AGENDA ITEM: Autumn Drive (Rural Addition) Street Acceptance. COUNTY ADMINISTRATOR'S COMMENTS: Staff requests the Board of Supervisors adopt the attached resolution requesting the Virginia Department of Transportation to accept Autumn Drive under the Rural Addition Program. The Code of Virginia, Section 33.1-72.1, allows counties to petition the Virginia Department of Transportation (VDOT) to establish a rural addition program as long as this county's current subdivision control ordinance meets state highway laws. Currently, Roanoke County's Subdivision Ordinance meets all requirements established by law. Roanoke County currently has twenty-three roads on the priority list. County and VDOT staff have been working together to establish plans and documents for Autumn Drive to be included in the highway system for the past several years. County staff recently completed the survey work, design, easement acquisition and collected the speculative interest due. Funds are available in the Secondary Six-Year Plan administered by VDOT for rural additions. However, the road improvements require adjustments to one power pole. Per our rural addition policy, Roanoke County is required to pay for any relocation of existing utilities. Currently, Community Development has funds in the county wide account to cover these costs. 1 '_ ~/ 1) Approve the attached resolution requesting VDOT to add Autumn Drive to the secondary highway system and to improve the road to state standards. 2) Defer approval to a later date. The staff recommends alternative 1. Sl.fBlC~1,ITTED BY: ~~. ,-~, -~L~~~~rt-~ Arnold Covey, Director Department of Community Approved () Motion by: Denied ( ) Received ( ) Referred to APPROVED: _ C~~~~ Elmer C. Hodge lopment County Administrator ACTION VOTE No Yes Abs Church Johnson McNamara Minnix Nickens 2 ... ~~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY; IN REGULAR MEETING ON THE 9TH DAY OF JANUARY 2001, ADOPTED THE FOLLOWING RESOLUTION REQUESTING ACCEPTANCE OF AUTUMN DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street(s) described below was established on or before July 1985 and serves at least three families per mile, and WHEREAS, the Virginia Department of Transportation (VDOT) has deemed this county's current subdivision control ordinance meets all necessary requirements to qualify this county to recommend additions to the secondary system of state highways, pursuant to Section 33.1-72.1, Code of Virginia, and WHEREAS, after examining the ownership of all property abutting this street, this Board finds that speculative interest does exist and deems that extenuating circumstances also exist to warrant this addition, and WHEREAS, this Board has determined that the pro rata share of speculative interest is the sum of $12,388.00, as prescribed by section 33.1-72.1 (D), Code of Virginia NOW, THEREFORE, BE IT RESOLVED, this Board requests the following street be added to the secondary system of state highways, pursuant to Section 33.1-72.1 (D) ,Code of Virginia: Name of Street: Autumn Drive Length: 0.16 mi. From: Intersection of Carson Road (Rte 758) To: cul-de-sac Guaranteed right-of-way width: 40 feet Deed Recordation -Grantor: D.B. 1676, PG. 0086 - Ira Garland Bower, Wanda Ruth Huff and Charlotte Anne Bibb, devisees of Ruth Fralin Bower D.B. 1676, PG. 0094 -Jennings Robertson and Doris K. Robertson DB. 1670, PG. 1846 -Stuart J. Wamsley and Geraldine H. Wamsley DB. 1670, PG. 1869 -Harold B. Hodges and Hazel G. Hodges DB. 1670, PG. 1862 -Joseph K. Bushnell and Virginia A. Bushnell DB. 1678, PG. 0600 -Residential Contractors, Inc. ~' ~- y BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, this Board requests that the Virginia Department of Transportation to improved said street to the prescribed minimum standards, funding said improvements pursuant to Section 33.1-72.1 (D), Code of Virginia, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved by: _ Seconded by: Yeas: Nays: A Copy Teste: Mary Allen, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File 4 ~ r ? ~r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9, 2001 RESOLUTION 010901-9.e OF GUARANTEE BY THE COUNTY OF ROANOKE TO THE VIRGINIA DEPARTMENT OF TRANSPORTATION FURNISHED IN LIEU OF A GUARANTEE FEE OR BOND FOR PUBLIC WORKS PERMITS WHEREAS, it becomes necessary from time to time for the County of Roanoke to obtain permits from the Virginia Department of Highways and Transportation to install, construct, reconstruct, maintain, and operate certain public works along, across, over and upon the highway system of Virginia; and WHEREAS, expense, damage or injury may be sustained by the Commonwealth of Virginia growing out of the granting to said County by the Virginia Department of Highways and Transportation of said permits for the work aforesaid; and WHEREAS, one of the conditions of such permit or permits is that the County of Roanoke shall indemnify the Commonwealth of Virginia to the extent permitted by law against all damages and injuries to the highways and bridges and to persons or property lawfully upon such highways. NOW, THEREFORE, the condition of this obligation is such that if the said County of Roanoke shall in all respects comply with all of the conditions of permit or permits that have been, or will be, granted said County of Roanoke, and, to the extent permitted bylaw, shall indemnify and save harmless the Commonwealth of Virginia against and from all loss, cost, expense, damage or injury to highways and bridges and to persons and property lawfully on such highways growing out of the granting of such permit or permits to said County of Roanoke, then this obligation to be void, otherwise to be and remain in full force 1 t i r• and virtue. IN WITNESS WHEREOF, the said County of Roanoke has caused this bond to be executed and its official seal affixed the day and year first above written, pursuant to this Resolution adopted by its Board of Supervisors on the 9th day of January, 2001. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: -~ ~`~,~i,f.Q~ Mary H. Allen Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Virginia Department of Transportation Vickie L. Huffman, Assistant County Attorney 2 ACTION NO. ITEM NO. ,. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JANUARY 9, 2001 MEETING DATE: January 9, 2001 AGENDA ITEM: TO ADOPT A RESOLUTION OF GUARANTEE BY THE COUNTY OF ROANOKE TO THE VIRGINIA DEPARTMENT OF TRANSPORTATION FURNISHED IN LIEU OF A GUARANTEE FEE OR BOND FOR PUBLIC WORKS PERMITS COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This item is to request that the Board of Supervisors adopt the attached resolution of guarantee, which will serve the Utility Department in securing permits for projects involving construction of public improvements within state-maintained rights-of--way. BACKGROUND: The Roanoke County Utility Department currently has a $ l OO,000 letter of credit, which is used as the bonding mechanism for various Utility Department projects within state rights-of--way. These projects require a VDOT Land Use Permit with an associated bonding requirement ranging from $1,500 to $25,000. SUMMARY OF INFORMATION: Due to the increasing number of water and sewer projects associated with the CIP schedule and the public participation-petition program, it is necessary to increase the current bond limit. As an alternative to providing surety in the form of a bond or letter of credit, VDOT will accept a resolution of guarantee from the County. The resolution provides that, to the extent permitted by law, the County will indemnify and hold harmless the Commonwealth of Virginia against and from all loss, cost, expense, damage or injury to highways and bridges and to persons and property lawfully on such highways growing out of the granting of such permit or permits to the County. This could involve the assumption of substantial liability, but is limited by the extent to which such indemnification ispermitted bythe laws of the Commonwealth. Furthermore, the issuance of current permits under the letter of credit are under essentially the same `indemnification and hold harmless' conditions. FISCAL IMPACT: The County currently pays annually 1.5% of the value of the letter of credit, plus an associate fee of $20.00. The resolution would save this annual cost to the County, as well as any additional amounts that might be required as a result of the increase in projects. STAFF RECOMMENDATION: Staff recommends adoption of the proposed resolution of guarantee to the Virginia Department of Transportation. Respectfully submitted, V ckie L. Huffman Assistant County A ey ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: VOTE No Yes Abs Harrison _ _ _ Johnson _ _ _ McNamara _ _ _ Minnix _ _ _ Nickens G: WTTORNEY\VLH\AGENDA\VDOT. W&Spem~it.reso.wpd ~"` ,~,~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9, 2001 RESOLUTION OF GUARANTEE BY THE COUNTY OF ROANOKE TO THE VIRGINIA DEPARTMENT OF TRANSPORTATION FURNISHED IN LIEU OF A GUARANTEE FEE OR BOND FOR PUBLIC WORKS PERMITS WHEREAS, it becomes necessary from time to time for the County of Roanoke to obtain permits from the Virginia Department of Highways and Transportation to install, construct, reconstruct, maintain, and operate certain public works along, across, over and upon the highway system of Virginia; and WHEREAS, expense, damage or injury may be sustained by the Commonwealth of Virginia growing out of the granting to said County by the Virginia Department of Highways and Transportation of said permits for the work aforesaid; and WHEREAS, one of the conditions of such permit or permits is that the County of Roanoke shall indemnify the Commonwealth of Virginia to the extent permitted by law against all damages and injuries to the highways and bridges and to persons or property lawfully upon such highways. NOW, THEREFORE, the condition of this obligation is such that if the said County of Roanoke shall in all respects comply with all of the conditions of permit or permits that have been, or will be, granted said County of Roanoke, and, to the extent permitted by law, shall indemnify and save harmless the Commonwealth of Virginia against and from all loss, cost, expense, damage or injury to highways and bridges and to persons and property lawfully on such highways growing out of the granting of such permit or permits to said County of Roanoke, then this obligation to be void, otherwise to be and remain in full force and virtue. IN WITNESS WHEREOF, the said County of Roanoke has caused this bond to be executed and its official seal affixed the day and year first above written, pursuant to this Resolution adopted by its Board of Supervisors on the 9th day of January, 2001. U:\WPDOCS\AGENDA\REALEST\vdot.reso.wpd ~' GENERAL F1~, JD UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Audited Beginning Balance at July 1, 2000 $9,908,641 8.33% Oct 24, 2000 Funds for twenty additional paramedic firefighters (907,000) and planning for renovations to Vinton, Read Mountain, and Mason Cove stations Dec 19, 2000 County's half share in Phase 1 Construction Casts (500,000) for McDonald Farm business park Dec 19, 2000 Advance of funds for water and sewer improvements (500,000) for the Stable Road Water and Sewer District ($418,766) and traffic signal and road improvement ($81,234) in the Clearbrook community Balance at January 9, 2001 $8,001,641 6.73% Changes below this line are for information and planning purposes only. Balance from above $8,001,641 $8,001,641 6.73 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2000 - 2001 General Fund Revenues $118,982,797 6.25% of General Fund Revenues $'7,436,425 Respectfully Submitted, T/L~-- Danial Morris Director of Finance Approved By, Elmer C. Hodge County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\GENOO.xIs 01/04/2001 '. CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Balance from June 27, 2000 Board meeting $279,722.09 Addition for sale of land and equipment during 1999-2000 303,501.34 Audited beginning balance at June 30, 2000 583,223.43 Transfer from 1999-2000 departmental savings 224,701.00 Balance at January 9, 2001 $807,924.43 Respectfully Submitted, ~~ ~~~~~ Dania! Moms Director of Finance Approved By, Elmer C. Hodge County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\CAPOO.xIs 01!02/2001 i RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2000-2001 Original Budget $100,000.00 July 25, 2000 Contribution to D-Day Memorial (10,000.00) Sept 12,2000 Video distribution for Senior and Challenged Citizens Commission (1,000.00) Sept 12,2000 Project Impact (12,800.00) Balance at January 9, 2001 Respectfully Submitted, Danial Moms Director of Finance Approved By, ~~~~ ~~ Elmer C. Hodge County Administrator $76,200.00 M:\Finance\Common\Board-Reports\MonthlyReports\BOARDOO.xIs 01/02/2001 -. FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY1997-1998 Original budget appropriation June 23, 1998 Savings from 1997-1998 debt fund FY1998-1999 Original budget appropriation FY 1999-2000 Original budget appropriation Less increase in debt service November 9, 1999 Savings from 1998-1999 debt fund FY2000-2001 Original budget appropriation Less increase in debt service Balance at January 9, 2001 FY2000-2001 Original budget appropriation July 11, 2000 SW Co Regional Stormwater Balance at January 9, 2001 780,145.00 495,363.00 198,421.00 $7,578,744.00 $1,500,000.00 (290,000.00) 1,210,000.00 * Of this amount $736,680 is currently being used for the lease purchase of refuse vehicles and will be repaid within two years. Respectfully Submitted, ~~~~ ~~~% Danial Moms Director of Finance $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 2,000,000 (1,219,855) 2,000,000 (1,801,579) Approved By, Elmer C. Hodge County Administrator M:\Finance\Common\Board-reportsUvlonthlyReports\SCHOOLOO.xIs 01/02/2001 o 0 N ~ y w M O O ~ N O~ 'n lD ~ M ~--~ O ~ v"~ 00 ~O M vl ~!1 O D\ 'n O\ M o0 O ~ N oo ~ ~ ~ N ~--~ O M O O -- A C) O ++ ~ ~--' O O M oo ~ Ul 00 M O~ O D\ O~ ~ M ~ l~ ~° O ~ --~ N oo v~ l~ N oo M vl vl N O ~O O M O O 7 0 ~ .--~ N ~ M ~n vl ~ M o0 v~ l~ ~ --~ [~ ~O ~t N ~O ~n o0 a1 N M O v'i .--~ v'i ~ oo v'i ~ N ~ . ~" ~ M ~--~ N N M M M M M N N M M~ M N ~!1 l~ CI' •-+ M ~-+ O M Vl l0 ~--~ n. 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N 'eF N -•~ ~ N ~O ~D N .ti CC 1. O ~ a ~ ~ ry "p ~ U CL ~ c d O U o ~ ~ A ~ x ~ o ° ~ i a x .~ ~ ~ ~ ~ ~ ~ ,~ w ~ a ~ j ~ c. ~ ~ ~ ~ ~ : ~. .~ ~ o o W~,.... N 8 ~~,~-d~a1 A ~~ ~ i ~ ~ Q o ~ ~ ~ o w'~ ~ a ° ~ ~ ~ W ~ A. ~ .? ~ •~ ~ U a~ ~ a~ ~ ~ ~ o Z H E-~ L F v3 ~ ~ ~ ~ ~ j ~ ~ U ao ~ ~ ~ , ~ ~ ~ ~ ° ~ °o ~ o ~ ~ k ~ ~ o ° °' ~ °O p,~lU c ~ o a,UWU o WQ~E-~L~U o ~~ o N M O O O N M V1 O O O O .--~ 0 0 0 0 0 0 O O ~ ~o ~o O O O t~ t~ ~ r O O O O o0 00 00 00 00 00 0 0 0 0 0 0 0~ o~ O O y O F '~ C~ i. ~~ ACTION NO. ITEM NUMBER ~''''~ `~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2001 AGENDA ITEM: Joint Proclamation declaring January 15, 2001 Martin Luther King Day signed by the Chairman COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The attached joint proclamation has been prepared by the National Conference for Community and Justice and will be signed by the chief elected officials of the four Roanoke Valley governments. It will be presented at a Martin Luther King, Jr. Celebration on Monday, January 15,2001 held at St. John's Episcopal Church at 7:00 p.m. All members of the Board of Supervisors are invited to attend. Respectfully Submitted by: Approved by: Mary H. Allen, CMC/AAE Elmer C. Hodge Clerk to the Board County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ Denied () Johnson _ _ _ Received () McNamara- _ _ Referred () Minnix To () Nickens ~° Given under our hands of the City ~f Roanoke, Roanoke County Board of Supervisors, City of Salem and the Town of Vinton this fifteenth day of Junuury in the year two thousand-one. WHE,R,~EAS, the Congress and the President of the United ~Stutes of America have established,, by law, a national holiday on the anniversary of 1)r. Martin Luther Kings birth on .January IS, 1979, the first year of celebration having occurred in 1 y8d; and WHEREAS, Dr. Martin Luther King, Jr., dedicated his life to the American proposition that we, us u people, hove achieved and can continue to achieve non-violent social change; and WHEREAS, the achievements of this great American have heert recognized by municipalities throughout the nation because of his devotion and his integrity as a civil rights leader which caused him to become a Nobel Peace Prize recipient; and WHEREAS, Jar. ,Martin Luther King, Jr_, gave sv much of himselffor the cause of humanity. NOW, THEREFORE, WE, Ralph I~: ,S'mith, Mayor of the ('ity of Roanoke, H. Odell "Fuzzy"Minnix, Chairman, Roanoke C:'ountyl3oard ofSupervisors, Curl H. Tarpley, Jr., Mayor of the City of Salem and Donald L. Davis, Mayor of the Town of Vinton, Virginia, do hereby proclaim Monday, .January I5, 2401, throughout the Roanoke Valley, as DR. MARTI1V.l;UTHER KINC,, JR., DAY. Ralph K Smith Mayor, Ciry of Roanoke 1"1. Udell „Fuzzy" Mlnnix Chairman, Roanoke County Board of Supervisors Carl E. Tarpley, Jr. 117ayor, City of Salem Donald L. Davis Muyur, Tuwn of Yintun ~~ ~ ~ The National Conference for Comnuinity and justice December 28, 2000 PRESS RELEASE: To: All News Media, Local Government Officials From: Wendy W. Moore, Executive Director The National Conference for Community & Justice/ Roanoke Region (540)342-4540 Re: MARTIN LUTHER KING. JR. CELEBRATION When : Monday, January 15, 2001 Where: St. John's Episcopal Church (corner of Elm Ave. & S. Jefferson St.) Time: 7:00 p.m. Reception will follow in the Parish Hall THEME: "The New Millennium -The Dream Lives On" KEYNOTE SPEAKER: Herbert V. Coulton Interim President Southern Christian Leadership Conference Virginia State Unit SPONSORS: NCCJ/Roanoke Region, SCLC/Roanoke Branch, Roanoke Branch NAACP, Ilellins University, St. John's Episcopal Church, Episcopal Diocese of Southwest Virginia, Roanoke Valley Ministers' Conference, Baptist Ministers' Conference and Kingdom Life Ministries. PARTICIPATION BY: Greta Evans, The Opera Roanoke Children's Choir, St. John's Episcopal Church Choir, The Voices of Life, Perneller Chubb Wilson, Brenda Hale, Cheryl Hilton, and Herbert Coulton. We Open Minds The National Conterence for Com munit}' and Justice, founded in 1927 as ~~he f~ational Con h~rencr of Chri,~~tian~ and ~CN'S, is a human relations organization dedicated to highting L ias, L if;nh~~° and racism in ,~mrrica. NC~CI pronu~lr~ nnderstonding and respectanxmg all races, religions and adhnrs through ad~~ocac~~, conflict resolution and education. c!j Komroke Region f'.(l. 13ox 1323 Rraux~l.e, ViA 21007 lc1 i~03~2.4~~40 Pax 3~1U.''42.~15~tS tivmoorcClnccj.or~ r,~<<~ir~ i~n~~~r~~~ ~Vendc 1V. '~I~xvr National Officers 1'rr>idrnl ~mJ ~F_( l `;.~nlwd ~Inud, Ir. Chair-. ;ti'nlional linard n~Oiri•rler. IJaciJ,A.Ihilir ~,m„~~„i I r~<<~h,h~. Alan IZ. I:~, all Juhn I rnnord ~A4acnn tAlan /~. b1a~, I:vy. I'ctcr Slrau" i„hn I I. c „nlcv Jmce !'. li~cAer, P:ay. Regional Officers Chair K~~l rrt 7io,~a. w ; ~,,,,, Is„rt~ ~~., uu~~rF_ I'i~il 1"ar~li~.~iui Rceinnal ~1cmba~s sl~lrl~~~ Rr•inJ L,,„. . r ~~ I n. ~~, ~i~.,r~,~~ I ~,~,••, I,r. Iltrn~l~.i Uo;,~l ~I,irr~,n I ~,~~,•,<<, rli;.ia:°th ~,nr. ~I I I„n,~„~I I:~~ u~~~,;<,• I I~~Ir~,,.,n \ir,inin ,irmtf c I,,,. ~I, i~~l,~~~„n r„~,~•,~ c ,n~h~n I~~hn I irhlomh•in r,~ ,. ~ I h,,~h Fi~;hr k h•n,.,o 11.,r~hall I_i•~~ i< I'corv Jennilcr I'fislcr IiitUc Purlcrfiold Ur. Roh~~it ILdh Ii. Il~•~I 5a~ h~ cF~nrge tinead leri Suarci ~~ me~,~am,~~ Frank Can Ralcn ACTION # ITEM NUMBER -~- '"~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2001 AGENDA ITEM: Holiday Schedule for 2001 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The staffmet on January 4, 2001 to decide on the implementation of the holiday schedule adopted by the Board at the January 2, 2001 organizational meeting. The attached communication was sent out the employees on January 5, 2001 which outlines the holiday schedule for 2001. SUBMITTED BY: Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To () No Yes Abs Church Johnson McNamara Minnix Nickens M:\FINANCE\COMMON\Board-Reports\2001\1-9-0lb.wpd January 5, 2001 Notice sent to all County Employees on January 4, 2001 concerning Implementation of the 2001 Holiday Schedule In recent years, business and industry have looked for ways to be more accessible to the public. The Internet is a prime example of using technology to be more available around times convenient to the consumer. Many private businesses and even some of the local governments in the area have made changes in the way they do business around holidays. In the interest of expanding services to the citizens of Roanoke County, the Board of Supervisors has adopted a holiday schedule for 2001 that is a change from what we have now. The number of holidays remains at 11 days or 88 hours per year. ~lgh t The Board has design~d,.r}irri? holidays where the County offices will be closed. The Board has designate minor holidays, in which the County will be open, that will become floating holidays. Employees will receive eight holiday hours earned for each of these two floating holidays when they occur that can be used in the same manner in which annual leave is scheduled. The ~ designated holidays in which the County will be closed for the 2001 year are: New Year's Day Martin Luther King Day Memorial Day Independence Day Labor Day Thanksgiving Day Day after Thanksgiving *Christmas Eve Christmas Day Monday, January 1 Monday, January 15 Monday, May 28 Wednesday, July 4 Monday, September 3 Thursday, November 22 Friday, November 23 Monday, December 24 Tuesday, December 25 a.-, ac ~Yjsa,r~+tir~1,,~s f-fitr ~~ ~~ *Note: For the year 2001, Roanoke Cou will be closed on Christmas Eve rather than on the minor holiday of Columbus Day. In subsequent years, the County will attempt to close on Christmas Eve whenever possible by substituting a minor holiday. For the year 2001, the two remaining holidays will become floating holidays. These holidays are President's Day, Monday, February 19, and Veteran's Day, Monday, November 12. On these minor holidays, the County offices will remain open. The use of eight (8) hours "Holiday Earned" time for these two minor holidays may be scheduled on the day of the holiday or at sometime following the holiday as approved by your supervisor. Staffing for minor holidays will be based on departmental business needs. Thank you for your help as we continue to improve services to our citizens. If you have any questions, please contact your supervisor. /-9-dr h ~ ~ ~~ .~L...~.~.~ ~ MEMORANDUM Office of the County Administrator 772-2004 TO: FROM: DATE: RE: Dr. Harry C. Nickens Elmer C. Hodge January 8, 2001 Sick Leave Usage I am pleased to provide the information that you requested on sick leave usage for the past year. The County provides each employee with 15 days of sick leave each year. Actual sick leave usage for the entire County for the year 2000 was 6.69 days per employee which is a combination of FMLA (Family Medical Leave Act) and normal sick leave usage. Usage for FMLA was 1.19 days per employee and normal sick leave usage was 5.5 days per employee. Human Resources advises that FMLA is a federal law which requires the employer to provide up to 12 weeks of unpaid, job protected leave to employees for certain medical and family reasons, i.e., birth of a child, serious health condition, serious health condition of family members. When an employee is off for FMLA purposes, Roanoke County requires sick leave pay be applied to that absence(s). The reason FMLA is separated from normal sick leave is that these absences are always certified and documented by a physician and may continue for an extended period of time. Based on statistics provided by the Office of Personnel Management, sick leave usage of government employees in 1996 (the most current government statistic available) was 9.3 days per year. Roanoke County employee total sick leave usage is 2.5 days below that benchmark. I am very pleased with this report and think that it is the result of a lot of effort on the part of the department heads. Attached you will find the Monitoring and Review procedures from the Employee Handbook dealing with sick leave usage and the Sick Leave Usage Report for 2000 by departments. Attachments cc: H. Odell "Fuzzy" Minnix, Chairman Joseph B. "Butch" Church, Vice Chairman Joseph McNamara Bob L. Johnson 3. Monitoring and Review Sick leave usage shall be monitored and reviewed according to the following procedure. a. The immediate supervisor is required to review sick leave usage with the employee when the employee has used 6 days of sick leave during the fiscal year. ' b. The supervisor at the second level is required to review sick leave usage when an employee has used 9 days of sick leave during the fiscal year. c. The supervisor at the third level is required to review sick leave usage and report to the Department of Human Resources when an employee has reached 12 days of sick leave during the fiscal year. d. The supervisor at the fourth level is required to review sick leave usage and submit a report to the County Administrator for employees who have exceeded the 15-days sick leave allowance per fiscal year. O 0 0 N 0 W H O a w w C7 a W Q W J Y U Q ~ W o w w Y O a . (JJ ~ O r M lD M N -~ N r tq 07 tD 00 r ~ ~ O > Q ~ > a W N O et O N N ti Q "~ H O Y V ~ a. 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(~ ¢ Y v (n ~ 0 F- Q Y V (n ~ O 1- z ~ O U ~ ~ ~ O 1- LL Q O z ~ a ~ W o (D rn ~ ~ ~ N M 0~0 r z ~ W Q W ~ U W J Q W Z W ~ -~ W ~ ~ ~ ~ W U ~ W ~ Q U ~ ~ ~ Q ~ ~ ~a Y U .~ C 7 O U a~ m .~ U O L 3 N CC L ~II L O a E C f6 'Ln V 11~1I LL N N T O Q cB N .D U C .~ a~ a~ T O Q O N .a 7 C CO O F- O Z .~ ACTION NO. ITEM NUMBER _ .. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2001 AGENDA ITEM: Report on Sick Leave usage for 2000 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Supervisor Nickens requested a report on sick leave usage for 2000. The Department of Human Resource is in the process of preparing this report and it will be available for your review on Tuesday, January 9, 2000. Submitted by: ~~~ Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church _ Denied () Johnson _ _ _ Received () McNamara- Referred () Minnix _ _ _ To () Nickens _ _ _ •~. ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: January 9, 2001. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of November 30, 2000. SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: BANK OF AMERICA 989,383.33 BRANCH BANKING &TRUST 2,964,522.77 3,953,906.10 CERTIFICATE OF DEPOSITS: FIRST AMERICAN 100,000.00 SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 200,000.00 COMMERICAL PAPER: ALEX BROWN 2,973,099.72 BANK OF AMERICA 1,451,668.27 PAINE-WEBBER 5,942,005.56 SUNTRUST 4,040,075.37 WACHOVIA 3,147,800.67 17,554,649.59 GOVERNMENT: BANK OF AMERICA 990,298.61 990,298.61 LOCAL GOVT INVESTMENT POOL: GENERAL FUND 8,218,521.57 RESOURCE AUTHORITY 1,965,620.04 10,184,141.61 MONEY MARKET: SUNTRUST 3,550,360.73 FIRST UNION 2,151,653.35 PAINE-WEBBER 1,657,233.61 7,359,247.69 CASH INVESTMENTS: SUNTRUST 15,288,485.86 LB&T 3,365,027.91 MENTOR (GEN. OPER} 5,583,542.76 MENTOR (RES. AUTH.) 5,946,376.70 WACHOVIA 2,438,223.39 32,621,656.62 TOTAL 72,863,900.22 Pg 1 of 2 i ACTION NO ITEM NUMBER ~""~ ~ "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: January 9, 2001. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of November 30, 2000. COUNTY ADMINISTRATOR'S COMMENTS: STAFF RECOMMENDATION: Respectfully Submitted by ~~/-G~ Alf d C. Anderson C unty Treasurer ACTION Approved ()Motion by: Denied ( } Received ( ) Referred ( ) To () Approved by: ~~'C~""' Elmer C. Hodge County Administrator VOTE No Yes Abs Church Johnson McNamara Minnix Nickens Page 2 of 2 w ACTION NO. ITEM NUMBER - f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: January 9, 2001. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfoli o Policy, as of December 31, 2000. SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: BRANCH BANKING &TRUST 2,967,701.11 2,967,701.11 CERTIFICATE OF DEPOSITS: FIRST AMERICAN 100,000.00 SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 200,000.00 COMMERICAL PAPER: ALEX BROWN 2,965,807.50 BANK OF AMERICA 2,226,644.24 PAINE-WEBBER 8,931,631.94 SUNTRUST 2,971,450.83 WACHOVIA 2,968,382.22 20,063,916.73 GOVERNMENT: BANK OF AMERICA 990,298.61 990,298.61 LOCAL GOVT INVESTMENT POOL: GENERAL FUND 8,262,973.45 RESOURCE AUTHORITY 1,976,251.57 10,239,225.02 MONEY MARKET: SUNTRUST 6,117,347.65 FIRST UNION 2,162,901.37 PAINE-WEBBER 380,800.19 8,661,049.21 CASH INVESTMENTS: SUNTRUST 15,389,554.10 LB&T 3,374,742.71 MENTOR (GEN. OPER} 5,583,542.76 MENTOR (RES. AUTH.) 5,946,376.70 WACHOVIA 2,448,515.39 32,742,731.66 TOTAL 75,864,922.34 Pg 1 of 2 ACTION NO. ITEM NUMBER ~ '~ ~+~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: January 9, 2001. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of December 31, 2000. COUNTY ADMINISTRATOR'S COMMENTS: STAFF RECOMMENDATION: Respectfully Submitted by,~ Alfred~'C'-.-Anderson Ct~unty Treasurer Approved by: Elmer C. Hodge County Administrator ACTION Approved ()Motion by: Denied O Church Received () Johnson Referred () McNamara To () Minnix Nickens VOTE No Yes Abs Page 2 of 2 ACTION NO. ITEM NUMBER ~ `"~ ~/~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2001 AGENDA ITEM: Quarterly Report for Day Reporting Program COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: SUMMARY OF INFORMATION: PROGRAM REVENUE CSU October November December Total Roanoke County 9120.00 12160.00 12400.00 33680.00 Roanoke County CSU will not be billed for any services as they made a $231,852.00 contribution to the Program Budget from their VJCCCA grant City of Salem 5440.00 3680.00 3680.00 12800.00 Roanoke City 0 0 0 0 Other 0 0 0 0 '~ 1' PROGRAM PARTICIPATION Mont h of October Minimum Maximum Average Utilization %* Day Program 4 8 6.38 127% Evening Program 2 3 2.28 45% Totals 6 Roanoke County 11 City of Salem 8.66 Roanoke City 86% Other # of Admissions 6 0 0 0 AM/PM 4/2 0/0 0/0 0/0 Daily Avg. # of Participants 5.42 3.23 0 0 Month of November Minimum Maximum Average Utilization %* Day Program 6 9 7 140% Evening Program 3 5 3.47 69% Totals 9 Roanoke County 14 City of Salem 10.47 Roanoke City 104 Other # of Admissions 2 2 0 0 AM/PM 1 /1 1 /1 0/0 0/0 Daily Avg. # of Participants 8 2.47 0 0 Month of December Minimum Maximum Average Utilization %* Day Program 4 7 5.3 106% Evening Program 4 5 4.75 95% Totals 8 Roanoke County 12 City of Salem 10.05 Roanoke City 100% Other # of Admissions 0 1 0 0 AM/PM 0/0 0/1 0/0 0/0 Daily Avg. # of Participants 7.75 2.3 0 0 *100% Utilization equals 10 participants per day as program budget was determined by needing an average of 9.5 total daily participants. ~~ .~ ~~ Synopsis Respectfully Submitted by Sandi Worley J Day Reporting Program Supervisor Approved by: ~~ /~.-~ Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Johnson Received () McNamara Referred () Minnix To () Nickens cc: File ACTION NUMBER ITEM NUMBER r° -~ ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2001 AGENDA ITEM: WORK SESSION ON STORMWATER PHASE II, NPDES REQUIREMENTS rOUNTY ADMINISTRATOR'S COMMENTS: Effective March 10, 2003, localities having a population of fewer than 100,000 will be required to comply with Phase II provisions of the Clean Water Act and obtain an NPDES (National Pollutant Discharge Elimination System) permit for stormwater quality. The Environmental Protection Agency is currently regulating stormwater quality in localities with a population of 100,000 or greater under Phase I of the Clean Water Act. The EPA has now moved into Phase II, which will require the localities in the Roanoke Valley to move toward eliminating pollutants in their stormwater discharges. The six basic requirements for compliance are: (1) public education and outreach; (2) public involvement and participation (3) detection and elimination of illicit discharges; (4) stormwater runoff controls for construction sites; (5) stormwater management for post construction activities; and (6) pollution prevention/ good housekeeping activities. Tim Lormand and Doug Moseley, with AMEC Earth and Environment, Inc., will brief the Board on the regulations, schedule for compliance, costs, and associated impacts on Roanoke County and entertain questions related to the requirements. Staff requests the Board to conduct a work session as described above on the January 9, 2001 meeting. SUBMITTED BY: APPROVED BY: ~~ George W. Simpson, III, P.E., Assistant Director Elmer C. Hodge Department of Community Development County Administrator ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) VOTE No Yes Abs Church Johnson McNamara Minnix Nickens 2 ~-1 $400 o $350 0 $300 m $250 w $200 w c $150 U 3 $100 c Q $50 EPA Annual Cost Estimates Final Rule 10000 30000 50000 70000 90000 Population 6 ACTION NO. ITEM NO . "` ~~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2001 AGENDA ITEM: Work Session on Redistricting Roanoke County in 2001 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This work session will provide the Board of Supervisors with preliminary information to assist it in the redistricting process. Article VII, Section 5 of the Constitution of the Commonwealth of Virginia requires the Board to reapportion the representation in the governing body among the districts in proportion to the population based upon the decennial census. This redistricting must be completed for the November 6, 2001 elections. Attached to this report is a brief outline of the legal standards and requirements for this redistricting process and a recommended timetable for completing this work. Mr. Harrington will display to the Board the growth patterns for the County based upon building permit data. Ms. St. John will be available to answer any questions concerning electoral matters. We are advised that the Census Bureau will distribute population data to localities to begin this process by the end of March. In anticipation of the receipt of this data, we recommend that the Board consider the following actions: 1. Appoint the Registrar of Voters, Diane St. John,County Planner, Terrance Harrington, and the County Attorney, Paul M. Mahoney as a Redistricting Committee to prepare one or more redistricting options for Board consideration. 2. Approve the timetable for future actions. 3. Authorize scheduling a public hearing on February 27, 2001 to secure citizen comment on the adoption of policies and procedures to guide the redistricting process, and consider adopting a Resolution at that meeting or a subsequent meeting establishing such G:\ATTORNEY\PMM\BOARD\redistrictingworksessionJarl9.rpt.frm ,~,,, policies and procedures. (A copy of the Resolution adopted by the Board in 1991 is attached for your review.) 4. Direct the Redistricting Committee to publish notices of this public hearing in the Roanoke Times & World News, the Vinton Messenger and the Tribune, on the Internet and seek public comments on these policies and procedures from all County citizens and to direct specific notices to the various neighborhood and civic associations, the Democratic and Republican parties, the League of Women Voters, the NAACP, and other interested or effected ethnic groups and minorities. STAFF RECOMMENDATION: Staff recommends that the Board set aside time today for this important work session. Respectfully submitted, ~~\V\ Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by vote No Yes Abs Church Johnson McNamara Minnix Nickens G:\ATTORNEY\PMM\SOARD\redistrictingworksessionJaa9.rpt.frm POLICIES AND PROCEDURES TO GUIDE THE REDISTRICTING PROCESS ROANOKE COUNTY, VIRGINIA 2001 Article VII, Section 5, Constitution of Virginia A. election districts shall be composed of compact and contiguous territory B. "to give as nearly as is practicable representation in proportion to the population of the district" ("one person -one vote") II. Title 15.2, Chapter 14 and Title 24.2, Chapter 3 A. governing body consist of between 3 and 11 members B. use of most recent decennial census data C. authorizes the use of single-member districts, multi-member districts, and at- large districts, and combinations of these types of districts D. localities authorized to expend local funds for redistricting E. redistricting ordinance and map must be recorded in the official minutes of the governing body III. Effective Date A. take effect immediately (for the November, 2001 elections) B. members of the governing body in office "shall complete their terms of office." (Sec. 24.2-311) IV. "Clearly observable boundary" (Sec. 24.2-305) A. any named road or street, B. any road or highway part of the federal, state primary, or state secondary road system, C. any river, stream, or drainage feature 40 feet or more in width, D. any other natural or constructed or erected permanent physical feature shown on official county, city or town map issued by the State Department of Transportation or on USGS topographical map. E. no property line or subdivision boundary shall be used as a precinct boundary unless it appears as a block boundary on Census map F. each election district and precinct "shall be composed of compact and contiguous territory and shall have clearly defined and clearly observable boundaries." V. Precincts (Sec. 24.2-307, 24.2-310, and 24.2-310.1) A. governing body shall establish as many precincts as it deems necessary U:\WPDOCS\VOTE\redistrict.2000\PROCEED.wpd B. not less than 100 nor more than 5000 qualified voters per precinct C. composed as nearly as practicable of contiguous and compact areas having clearly defined and clearly observable boundaries D. polling place shall be located within the precinct or within 1500 yards of the boundary E. polling places shall be located in public buildings whenever practicable F. polling places must be accessible to the handicapped and elderly voters VI. Legal Standards A. equal representation 1. measured by population per representative 2. Equal Protection Clause of the 14th Amendment 3. "one person-one vote" 4. "overriding objective must be substantial equality of population among the various districts" 5. "substantial" equality is not exact equality, case law has developed statistical measures of equality and guidelines on what departure or "deviation" from exact equality is permissible; a total deviation under 10% is presumed valid B. Voting Rights Act 1. redistricting plans cannot result in the dilution of minority voting strength 2. 15th Amendment guarantees that the right to vote cannot be abridged on account of race 3. 14th Amendment protects minority voting rights 4. Voting Rights Act implements and expands on these constitutional guarantees 5. Section 5 -Preclearance a. Each redistricting plan, precinct revision, and polling place change must be submitted to the Department of Justice and precleared before it can be put into effect to conduct an election. b. legal standard to prove compliance: that the change "does not have the purpose and will not have the effect of denying or abridging the right to vote on account of race or color." 6. Section 2 -results test a. in a court challenge to a voting law or practice, the court U:\WPDOCS\VOTE\redistrict.2000\PROCEED.Wpd 2 -" ,~ determines whether the plaintiffs have an equal opportunity "to participate in the political process and to elect representatives of their choice." (1) is the minority group sufficiently large and geographically compact to constitute a majority in asingle-member district, (2) is the minority group politically cohesive, (3) does white majority vote as a bloc to defeat the minority's preferred candidate? 7. Roanoke County is awaiting action by the special three judge federal district court on its "bail-out" petition. VII. Guidelines for Roanoke County A. 5single-member districts explore options, including a. creation of an at-large district for the election of a chairman b. expand the number of members of the Board B. Town of Vinton should be contained entirely within one district C. equal population -each district will have equal population based upon the 2000 Census, with no more than aplus/minus 5% deviation between districts D. compact and contiguous -districts should be compact and contiguous, unusual elongations or irregularity of boundaries should be avoided E. clearly observable boundaries -clearly definable and distinguishable boundaries such as streets, rivers, streams, drainage features, or other permanent physical features shown on official maps F. communities of interest -districts should reflect "communities of interest" taking into consideration rural, suburban and urban interests, as well as income and neighborhood characteristics; attempt to conform high school attendance zones with election districts G. minority representation -identify and locate racial or language minorities for establishing districts H. Roanoke County redistricting plan shall be prepared by Roanoke County Registrar Diane St.John, Director of Planning and Zoning Terry Harrington, and County Attorney Paul Mahoney VIII. Timetable A. Notification to neighborhood associations, minority groups, citizens of the redistricting process and timetable. U:\WPDOCS\VOTE\redistrict.2000\PROCEED.wpd 3 B. February 27, 2001: public hearing on policies and procedures to guide the redistricting process C. Board of Supervisors adopt Resolution on policies and procedures to guide the redistricting process. (February 27, 2001 or March 13, 2001) D. March 31, 2001: receipt of 2000 Census data E. May 2000: Work session with Board of Supervisors on alternative redistricting plans. F. June 26, 2001: 1st reading and public hearing on redistricting ordinance G. July 10, 2001: 2nd reading on redistricting ordinance U:\WPDOCS\VOTE\redistrict.2000\PROCEED.wpd 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANC~~9~~Ti`; VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 26, 1991 RESOLUTION 22691-2 ADOPTING POLICIES AND CRITERIA TO GOVERN THE REDISTRICTING OF ROANORE COUNTY IN 1991 WHEREAS, the Constitution and the Code of the Commonwealth of Virginia establish certain requirements for the reapportionment of election districts based upon equal representation and compact and contiguous territory, and WHEREAS, the Voting Rights Act implements and expands certain United States constitutional guarantees, and requires that each redistricting plan or voting change be submitted to the United States Justice Department and precleared before it can be put into effect to conduct an election, and WHEREAS, no change in voting practices or procedures shall have the purpose nor the effect of denying or abridging the right to vote on account of race or color, and WHEREAS, all citizens shall have an equal opportunity to participate in the political process and to elect representatives of their choice, and WHEREAS, after public notices and advertisement and individual notices to various community groups and organizations, a public hearing on redistricting policies and procedures was held on January 22, 1991. NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1) That there is hereby appointed a committee composed of the General Registrar, the Director of Planning and Zoning and the 1 o County Attorney, which shall prepare one or more redistricting plans for election districts for the Board of Supervisors of Roanoke County, Virginia. 2) That the number of persons in each election district shall be as nearly equal as is practicable based upon the 1990 federal decennial census. Any deviation from equality of population shall be justified only when it is the result of the criteria set forth herein. In no case shall the deviation exceed ~ five (5) percent of the ideal district population. i 3) That election districts shall be compact and contiguous, ~ unusual elongations or irregularities of boundaries shall be avoided. 4) That clearly observable, definable and distinguishable boundaries shall be created for election districts, such as streets (where neighborhoods would not be divided), rivers, streams, drainage features, or other permanent physical features shown on official maps. 5) That election districts shall be established to reflect existing communities of interest, taking into consideration rural, suburban and urban interests, as well as racial, ethnic, economic, social and neighborhood characteristics. These criteria include, for example, combining the North Lakes residential subdivision into one election district; attempting to conform high school attendance zones with election districts; and retaining the Town of Vinton entirely within a single election district. 6) That minority populations be identified and located for 2 ., ~ ~.- I the purpose of accommodating their lawful needs and interests in establishing election districts. E 7) That the committee prepare one or more five (5) election j district alternatives, as well as exploring options to expand the number of districts and including an at-large district. On motion of Supervisor Nickens to adopt ordinance with clarifications in language in paragraphs #4 and #5, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Elizabeth Leah, Registrar Terry Harrington, Director, Planning & Zoning i I'~G ~',/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY JANUARY 9, 2001, RESOLUTION 010901-10 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~• Q Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Closed Meeting File /;~ • ~~ `~ ~=` ~ ~ NEWS RELEASE ~~ For Immediate Release Contact: Kathi B. Scearce County of Roanoke Director of Community Relations 540-772-2010 kscearce(a co.roanoke.va.us County's Real Estate Valuation Department Gets New Leader William "Billy " E. Driver selected as Director of Real Estate Valuation C- December 18, 2000 Roanoke, Virginia -The County of Roanoke today announced that William "Billy" E. Driver has been appointed Director of Real Estate Valuation. Driver will replace John Birckhead who will retire at the end of the year. A Senior Appraiser for the County since 1984, Drive will guide the County's Real Estate Valuation division, which is responsible for the appraisals of all parcels in the County. Principal tasks for the position include: - Responsible for overall operation of the County's Real Estate Valuation department - Monitors local property value trends and developments - Plans and administers the County's land use assessment program "Being able to promote from within is a terrific example of the wonderful talent we have working for the County's citizens," said Elmer C. Hodge, Jr., County Administrator. "Billy has done an excellent job for Roanoke County in his present position of Senior Appraiser, and I know he will continue to give the same level of outstanding service in his new role directing the Real Estate Valuation division." Dan O'Donnell, Assistant County Administrator reiterated sentiments expressed by Hodge. "Billy brings a wealth of experience and a great team-building style of leadership to the Real Estate Valuation department," said O'Donnell. "We're extremely fortunate to have individuals of Billy's caliber working for the county. It's also important to recognize the contributions John Birckhead made during his tenure with the department. We're grateful for the dedication he has shown the County and its citizens, and he is to be congratulated on an outstanding career with Roanoke County." - More County's Real Estate Valuation~Department Gets New Leader Page 2-2 A Certified Residential Real Estate Appraiser in the Commonwealth, Driver received his bachelor of business administration degree with a focus in real estate from East Tennessee State University. About Roanoke County Roanoke County was founded in 1838 and adopted its first charter in 1986. The mission of the County is to be a government in partnership and in unity with its people, creating a progressive and innovative community. It is the primary goal of the County government to be an excellent steward of the resources entrusted to it by County citizens and to add value to those resources through the delivery of a broad spectrum of efficient, quality services. Administrative offices for the County are headquartered on Bernard Drive. ### Mary Allen - Director of Real Property Valuation ~ Page 1 From: Dan ODonnell To: Roanoke County Employees Date: 12/15/00 1:55PM Subject: Director of Real Property Valuation Dear Roanoke County Employees, I am pleased to announce that Billy Driver, Senior Appraiser, has been chosen to fill the position of Director of Real Property Valuation upon the retirement of John Birckhead at the end of the year. Mr. Driver has been with the County since 1984 and brings with him a wealth of experience and a great team building leadership style. Please help us in welcoming Billy to his new position. Also, let's congratulate John Birckhead on an outstanding career as Director and wish him all the best in his future endeavors. Congratulations to both Billy and John! Dan O'Donnell, Asst. Co. Administrator Dodonnell@co.roanoke.va.us (540) 772-2017 ~:;,,~ -i.,~ ::,,, , REMINDER: ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION MPO On January 11, Butch Church was appointed to the above Committee as part of the Board Appointments. On February 8, 2000 Spike Harrison was reappointed to serve out his term because he had been appointed chairman of the committee. However, the agreement with Chairman McNamara was that Spike would resign at the end of the year, and another Board member would be appointed to fill out the remainder of his term. ECH or someone needs to find out if that is still the case. ~ . ,~- d~ icla ~ ~o ~,t.~0 uu~.t~ ,Cr.~i~, ~ Cam. /hs n c~.,~~ . (' ,•: a~ //-AO w~ ~ ~: U l /nY.~.r ~ /1/20 )