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HomeMy WebLinkAbout1/23/2001 - Regularof ROANp'~6' a, ~ ~ ~ A Z L7 aZ ~~~~~ ~~ ~~xx~~x.~.~ rasa ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JANUARY 23, 2001 r~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m., and are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ROLL CALL AT 3:04 P.M. HCN ARRIVED AT 3:07 P.M. 2. Invocation: Gardner Smith, Director Purchasing Department 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH ADDED ITEM N-9 REPORT ON CLOSING OF CATAWBA HOSPITAL. JPM ASKED FOR WORK SESSION ON WATER PARK. ECH ADVISED THIS WILL BE DISCUSSED IN CLOSED MEETING. (IT WAS LATER DETERMINED THIS WAS NOT APPROPRIATE SUBJECT FOR CLOSED MEETING AND A 1 ® Recycled Paper WORK SESSION WAS SCHEDULED) C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Certificate of Recognition to Bob Carle, Marathon Oil, for providing funds to assist individuals and families in obtaining fuel oil during emergency situations. MR. CARLE WAS PRESENT TO RECEIVE CERTIFICATE. HE PRESENTED ANOTHER CHECK FOR $1,000. 2. Certificate of Recognition To Spencer Watts, Library Director, for his contributions to the County of Roanoke. MR. WATTS WAS PRESENT TO RECEIVE CERTIFICATE 3. Acceptance of $5,000 contribution from the U. S. Marines for Camp Roanoke. (Pete Haislip, Parks, Recreation and Tourism Director) CAPTAIN WINTHROP PRESENTED THE CHECK FOR THE CAMP ROANOKE FUND. D. BRIEFINGS NONE E. NEW BUSINESS 1. Request for $40,000 funding for County share of a needs assessment for Stormwater Phase II National Pollutant Discharge Elimination. (George Simpson, Assistant Director of Community Development) A-012301-1 HCN MOTION TO APPROVE PARTICIPATION IN NEEDS ASSESSMENTS WITH $40.000 FUNDING ALLOCATED FROM EXISTING COMMUNITY DEVELOPMENT BUDGET. STAFF TO COME BACK TO BOARD IF THERE ARE INSUFFICIENT FUNDS AT THE END OF THE BUDGET YEAR. U RC F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF 2 REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. BLJ MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 2/27/01 URC 1. First reading of ordinance to rezone 2.16 acres from C-1 Office District with conditions to C-1 Office District with Conditions and to obtain a Special Use Permit for religious assembly, located at 5422 Starkey, Road, Cave Spring Magisterial District upon the petition of the Trustees. of Korean Baptist Church. 2. First reading of ordinance to rezone 1.31 acres from R-1 Residential to R-4 Residential located at 6621 Peters Creek Road, Hollins Magisterial District, upon the petition of Jones and Jones Associates. 3. First reading of ordinance to rezone 3 acres from AR Agricultural Residential to C-2 with Clearbrook Village Overlay District for retail sales located at 5679 Franklin Road, Cave Spring Magisterial District, upon the petition of Mi Suk Perry. 4. First reading of ordinance to rezone 1.94 acres from AR Agricultural Residential to AV Agricultural Village and to obtain a Special Use Permit for a Garden Center located at 7796 Bent Mountain Road, Windsor Hills Magisterial District, upon the petition of Tracy A. Bryant. G. FIRST READING OF ORDINANCES 1. First reading of ordinance accepting an offer for and authorizing the sale of 37.86 acres of real estate located in the City of Salem (The Lloyd Property -Tax Map No. 194-1-1) (Paul Mahoney, County Attorney) JBC MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 2113/01 BLJ SUGGESTED THAT THE COUNTY ADVISE IN WRITING THE CITY OF SALEM ABOUT INTENTION TO SELL AND SPECIFIC OFFERS. 3 H. SECOND READING OF ORDINANCES I. APPOINTMENTS 1. Grievance Panel 2. Library Board JPM NOMINATED BETH ANDERSON TO ANOTHER 3-YEAR TERM EXPIRING 2/23/2004 3. Social Services Advisory Board HOM REPORTED THERE ARE TWO TERMS EXPIRING ON THE IDA IN SEPTEMBER AND IT IS HIS INTENTION TO NOMINATE BILLY BRANCH FOR REAPPOINTMENT. J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-012301-2 HCN MOTION TO ADOPT CONSENT RESOLUTION AFTER DISCUSSION OF ITEM 4. URC 1. Confirmation of committee appointments to the Library Board and Social Services Advisory Board A-012301-2.a 2. Cancellation of joint meeting with Roanoke City Council on February 5, 2001. A-012301-2.b 4 3. Designation of John Murphy as Subdivision Agent for Roanoke County and designation of alternates. A-012301-2.c 4. Acceptance and appropriation of Virginia Department of Health Development Block Grant of $8,025 for the reimbursement of 3 automated external defibrillators. A-012301-2. d STAFF TO GIVE DEMONSTRATION OF DEFIBRILLATORS AT 2/13 TOUR OF REGIONAL TRAINING CENTER. 5. Acceptance and appropriation of $7,500 grant for reimbursement of a computer and projector for the Regional Fire/EMS Training center. A-012301-2.e 6. Request from schools to accept and appropriate $10,093 to the instructional program for use in the dual enrollment program with Virginia Western Community College. A-012301-2.f 7. Request from schools to accept and appropriate $7,553 grant from the Department of Education to serve refugee children. A-012301-2.g 8. Acceptance of water and sewer facilities serving Plantation Grove, Section 2 A-012301-2.h 9. Request for approval of an Internet Privacy Policy R-012301-2. i 10. Appropriation of Compensation Board reimbursement for additional capital purchase for the Treasurer's Office. A-012301-2.i K. REQUESTS FOR WORK SESSIONS 1. Request to tour the Regional Fire and EMS Training Center on February 13, 2001. TOUR SCHEDULED FOR 2/13/01 5 L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS HCN MOTION TO RECEIVE AND FILE AFTER ADDITION AND DISCUSSION OF ITEM 9 -CLOSING OF CATAWBA HOSPITAL - URC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Estimated Revenues and Expenditures for the month ended 12/31 /00. 6. Report of claims activity for the Self-Insurance Program 7. Accounts Paid -December 2000 8. Changes to the Virginia Department of Transportation Secondary System in December 2000. 9. Closing of Catawba Hospital PRESENTED BY PMM. O. WORK SESSIONS (4T" FLOOR CONFERENCE ROOM) 1. Work Session with Schools on appropriation of school year-end surplus. HELD FROM 4:00 P.M. TO 4:45 P.M. MEMBERS OF SCHOOL BOARD AND DR. WEBER PRESENT TO EXPLAIN 6 REQUESTS FOR USE OF YEAR-END SURPLUS. P. NEW BUSINESS RECONVENED IN OPEN MEETING IN BOARD MEETING ROOM 1. Request for appropriation of final year-end balance from school operations for the year ended June 30, 2000. (Dr. Linda Weber, School Superintendent) A-012301-3 JPM MOTION TO APPROVE APPROPRIATION OF REMAINING FUNDS AFTER $650,000 DEDUCTED FOR SCHOOL BUSES AND THAT SCHOOLS MAY REALLOCATE REMAINING FUNDS AS LONG AS THE FUNDS ARE USED FOR NON-RECURRING EXPENSES. AYES-BLJ.JPM,JBC,HOM NAYS-HCN Q. WORK SESSIONS (CONTINUED) Work Session on Citizen Inquiry System proposal HELD FROM 5:00 P.M. TO 5:25 P.M. PRESENTED BY ECH AND MARY ALLEN BOARD CONSENSUS THAT STAFF MOVE FORWARD WITH PROPOSAL AS LONG AS NO NEW FUNDS ARE APPROPRIATED. 2. Review of Mid-year Expenditures and Revenues HELD FROM 5:25 P.M. TO 5:50 P.M. PRESENTED BY BRENT ROBERTSON. 7 3. Preparation for the Economic Development Forum 2001 on January 27, 2001. HELD FROM 5:50 - 6:00 P.M. ECH BRIEFED THE BOARD ON PLANS AND HANDED OUT THE FORUM NOTEBOOK. R. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (7) discussion of economic development prospect where no previous announcement has been made; 2.1-344 A (3) consideration of the disposition of publicly held property. HOM MOTION TO GO INTO CLOSED MEETING FOLLOWING WORK SESSIONS URC CLOSED MEETING HELD FROM 6:10 P.M. TO 7:00 P.M. BLJ LEFT AT 6:41 P.M. DUE TO A POTENTIAL CONFLICT DURING DISCUSSION OF REAL ESTATE MATTER. EVENING SESSION (7:00 P.M.~ S. CERTIFICATION RESOLUTION R-012301-4 HOM MOTION TO RETURN TO OPEN MEETING AND ADOPT CERTIFICATION RESO -URC T. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolutions of Congratulations to Kevin Capelety, Northside High School, for being named to the All State Group AA Football Team. R-012301-5 HOM MOTION TO ADOPT RESO -URC KEVIN CAPELETY WAS PRESENT TO RECEIVE RESOLUTION U. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of Ordinance to vacate a sanitary sewer easement and access easement on plat entitled, "Section No. 1, The Groves", Plat Book 8 17, Page 89, a portion of a 20-foot access easement on plat entitled, "Pump Station Lot (0.400 Ac.) and 20' Access Easement," Plat Book 17, Page 101, and a 20' water line easement on plat entitled, "Section No. 3, The Groves," Plat Book 18, Page 153, and further shown as Existing Sanitary Sewer and Access Easement (P.B. 17, PG. 89), Existing 20' Access Easement (P.B. 17, PG. 101) and Existing 20' Water Line Easement (P.B. 18, PG.153) on plat entitled, "Section No. 5, The Groves," Plat Book 21, Page 40, within the boundaries of Monet Drive, located in the Cave Spring Magisterial District. (Arnold Covey, Community Development Director) 0-012301-6 HOM MOTION TO ADOPT ORD URC 2. Second reading of ordinance for a Special Use Permit for construction of mini-warehouses, located at 4530 Barley Drive, Catawba Magisterial District upon the petition of Jerry Letterman. (Terry Harrington, County Planner) 0-012301-7 JBC MOTION TO ADOPT ORD URC V. PUBLIC HEARINGS 1. Public Hearing to receive comments on the following two TEA-21 grants as follows: (a)for the Blue Ridge Parkway Interpretative Center at Explore Park, Phase II R-012301-8 HCN MOTION TO ADOPT ORD URC (b) joint grant application with the City of Salem for the construction of the Roanoke River Greenway from Green Hill Park to the corporate limits of the City of Salem. (Liz Belcher, Greenway Coordinator) R-012301-9 JBC MOTION TO ADOPT ORD URC W. CITIZENS' COMMENTS AND COMMUNICATIONS 9 X. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson noted that the Board passed resolution supporting TEA-21 grant for the Roanoke River Greenway Trail through Green Hill Park. Supervisor McNamara: (1) Announced that there will be an Economic Development Forum on Saturday, January 23 and thanked everyone involved in the planning process. He named some of the participants in the forum and explained that this was a continuation of a process that began last year. (2) Advised he received correspondence that the Vinton Fire and Rescue had problems with covering some of their areas especially in Mount Pleasant and asked if the County was any closer to shared coverage with the other localities. ECH reported that Chairman Grigsby and Burch are working through the issues related to sharing coverage and much depends on the modifications being made to stations and completion of training for new recruits. ECH hopes to bring back a report within the next few weeks. Supervisor Church: (1~ Will be going to Richmond with ECH and HCN to lobby the General Assembly to maintain or increase local revenues (21 Expressed concern about the closing of Catawba Hospital and the effect it will have on the patients, employees and the Catawba Community He announced that a letter went to Governor Gillmore expressing the Board's concerns. Supervisor Nickens: (1) Advised that $500 000 has been allocated for Clearbrook and Mt. Pleasant station renovations and renovations to additional stations will be funded from the $907 000 near end surplus recently approved by the Board . (2) Announced that he has been asked to serve on a VACONML Task Force to develop strategies and goals for the two organizations to work together (3) Advised he received correspondence from a gentleman concerned about vehicles with out-of- state taps and local decals at his apartment complex He pointed out that previously, students were hired to go into apartment complexes and check for illegal decals, and suggested that ECH discuss with the Commissioner of Revenue, doina this again. ~4) Advised that the Board approved an appropriation today for the Schools of $2 4 with part being used for school buses They also recently reviewed the County near end surplus He also advised that real estate assessments in his area had increased by 6% and 10 suggested that the Board consider returning part of these funds to the citizens by reducing the tax rate. Supervisor Minnix: Announced that the Board will go back into Work Session on the 4t" floor to discuss the potential water park. WORK SESSION ON PROPOSED WATER PARK HELD FROM 7:35 P.M. TO 8:00 P.M. AND PRESENTED BY PETE HAISLIP AND DIANE HYATT. GENERAL CONSENSUS TO MOVE FORWARD TO PHASE 11 -FEASIBILITY STUDY. PMM ASKED FOR DIRECTION ON WHETHER TO SPEND $10,000 TO HIRE AN ENGINEER TO DO A COSTS ANALYSIS OF THE GAS PIPELINE WITHIN THE EXISTING EASEMENT TO SUBMIT TO THE SCC. SINCE THE BOARD HAD ALREADY ANNOUNCED ADJOURNMENT. HE ADVISED HE WOULD ASK FOR DIRECTION AT THE SATURDAY, JAN. 27 MEETING. Y. ADJOURNMENT TO FEBRUARY 13. 2001 AT 12:00 NOON FOR A TOUR AND DEMONSTRATION OF THE REGIONAL FIRE EMS TRAINING CENTER. HOM ADJOURNED AT 8:00 P.M. 11 ~ ROANp,~~ a 2 A z a 1839 (~~ixx~#~ of ~.~~xxt~~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JANUARY 23, 2001 ,~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m., and are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Gardner Smith, Director Purchasing Department 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Certificate of Recognition to Bob Carle, Marathon Oil, for providing funds to assist individuals and families in obtaining fuel oil during emergency situations. 2. Certificate of Recognition To Spencer Watts, Library Director, for his contributions to the County of Roanoke. 1 ® Recycled Paper 3. Acceptance of $5,000 contribution from the U. S. Marines for Camp Roanoke. (Pete Haislip, Parks, Recreation and Tourism Director) D. BRIEFINGS E. NEW BUSINESS 1. Request for $40,000 funding for County share of a needs assessment for Stormwater Phase II National Pollutant Discharge Elimination. (George Simpson, Assistant Director of Community Development) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate supporf for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of ordinance to rezone 2.16 acres from C-1 Office District with conditions to C-1 Office District with Conditions and to obtain a Special Use Permit for religious assembly, located at 5422 Starkey, Road, Cave Spring Magisterial District upon the petition of the Trustees of Korean Baptist Church. 2. First reading of ordinance to rezone 1.31 acres from R-1 Residential to R-4 Residential located at 6621 Peters Creek Road, Hollins Magisterial District, upon the petition of Jones and Jones Associates. 3. First reading of ordinance to rezone 3 acres from AR Agricultural Residential to C-2 with Clearbrook Village Overlay District for retail sales located at 5679 Franklin Road, Cave Spring Magisterial District, upon the petition of Mi Suk Perry. 4. First reading of ordinance to rezone 1.94 acres from AR Agricultural Residential to AV Agricultural Village and to obtain a Special Use Permit for a Garden Center located at 7796 Bent Mountain Road, Windsor Hills Magisterial District, upon the petition of Tracy A. Bryant. 2 G. FIRST READING OF ORDINANCES 1. First reading of ordinance accepting an offer for and authorizing the sale of 37.86 acres of real estate located in the City of Salem (The Lloyd Property -Tax Map No. 194-1-1) (Paul Mahoney, County Attorney) H. SECOND READING OF ORDINANCES I. APPOINTMENTS 1. Grievance Panel 2. Library Board 3. Social Services Advisory Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of committee appointments to the Library Board and Social Services Advisory Board 2. Cancellation of joint meeting with Roanoke City Council on February 5, 2001. 3. Designation of John Murphy as Subdivision Agent for Roanoke County and designation of alternates. 4. Acceptance and appropriation of Virginia Department of Health Development Block Grant of $8,025 for the reimbursement of 3 automated external defibrillators. 5. Acceptance and appropriation of $7,500 grant for reimbursement of a computer and projector for the Regional Fire/EMS Training center. 3 6. Request from schools to accept and appropriate $10,093 to the instructional program for use in the dual enrollment program with Virginia Western Community College. 7. Request from schools to accept and appropriate $7,553 grant from the Department of Education to serve refugee children. 8. Acceptance of water and sewer facilities serving Plantation Grove, Section 2 9. Request for approval of an Internet Privacy Policy 10. Appropriation of Compensation Board reimbursement for additional capital purchase for the Treasurer's Office. K. REQUESTS FOR WORK SESSIONS 1. Request to tour the Regional Fire and EMS Training Center on February 13, 2001. L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Estimated Revenues and Expenditures for the month ended 12/31 /00. 6. Report of claims activity for the Self-Insurance Program 7. Accounts Paid -December 2000 4 8. Changes to the Virginia Department of Transportation Secondary System in December 2000. O. WORK SESSIONS (4T" FLOOR CONFERENCE ROOM) 1. Work Session with Schools on appropriation of school year-end surplus. P. NEW BUSINESS (4T" FLOOR CONFERENCE ROOM) 1. Request for appropriation of final year-end balance from school operations for the year ended June 30, 2000. (Dr. Linda Weber, School Superintendent) Q. WORK SESSIONS (CONTINUED) 1. Work Session on Citizen Inquiry System proposal 2. Review of Mid-year Expenditures and Revenues 3. Preparation for the Economic Development Forum 2001 on January 27, 2001. R. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (7) discussion of economic development prospect where no previous announcement has been made; 2.1-344 A (3) consideration of the disposition of publicly held property. EVENING SESSION (7:00 P.M.) S. CERTIFICATION RESOLUTION T. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolutions of Congratulations to Kevin Capelety, Northside High School, for being named to the All State Group AA Football Team. U. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of Ordinance to vacate a sanitary sewer easement and access easement on plat entitled, "Section No. 1, The Groves", Plat Book 5 17, Page 89, a portion of a 20-foot access easement on plat entitled, "Pump Station Lot (0.400 Ac.) and 20' Access Easement," Plat Book 17, Page 101, and a 20' water line easement on plat entitled, "Section No. 3, The Groves," Plat Book 18, Page 153, and further shown as Existing Sanitary Sewer and Access Easement (P.B. 17, PG. 89), Existing 20' Access Easement (P.B. 17, PG. 101) and Existing 20' Water Line Easement (P.B. 18, PG.153) on plat entitled, "Section No. 5, The Groves," Plat Book 21, Page 40, within the boundaries of Monet Drive, located in the Cave Spring Magisterial District. (Arnold Covey, Community Development Director) 2. Second reading of ordinance for a Special Use Permit for construction of mini-warehouses, located at 4530 Barley Drive, Catawba Magisterial District upon the petition of Jerry Letterman. (Terry Harrington, County Planner) V. PUBLIC HEARINGS 1. Public Hearing to receive comments on the following two TEA-21 grants as follows: (a)for the Blue Ridge Parkway Interpretative Center at Explore Park, Phase II (b) joint grant application with the City of Salem for the construction of the Roanoke River Greenway from Green Hill Park to the corporate limits of the City of Salem. (Liz Belcher, Greenway Coordinator) W. CITIZENS' COMMENTS AND COMMUNICATIONS X. REPORTS AND INQUIRIES OF BOARD MEMBERS Y. ADJOURNMENT TO FEBRUARY 13, 2001 AT 12:00 NOON FOR A TOUR AND DEMONSTRATION OF THE REGIONAL FIRE EMS TRAINING CENTER. 6 "' / CERTIFICATE OF RECOGNITION AWARDED TO Marathon oil and I3ob Carle FOR ASSISTING THE CITIZENS OF THE ROANOKE VALLEY WITH HEATING OIL IN TIMES OF EMERGENCIES SINCE SEPTEMBER 1996 ^ The Virginia Energy Assistance, AEP "Neighborto Neighbor" and Roanoke Gas "Heat shares" are programs available to assist low income persons with meeting the cost of their electric and gas energy needs. ^ From September, 1996 through December, 2001, Bob Carle and Marathon Oil have provided $11,500 to Roanoke County Social Services which was used to assist 100 households and 277 individuals in meeting their oil energy needs in emergency situations. ^ Mr. Carle solicited donations from Marathon Oil, Stan Enterprise, Plantation Pipeline Co., T. N. Turner Shell Oil Co., Shell Oil Co., Roanoke Valley Mutual Aid Association and S. C. Rossi Co. ^ The Board of Supervisors wishes to commend Marathon Oil and Mr. Carle for their dedication and commitment to helping the citizens of the Roanoke Valley maintain their quality of life. presented this 23rd day of January 2001 Signature H. Odell "Fuzzy" Minnix Chairman, Roanoke County Board of Supervisors Title Elmer C. Hodge, County Administrator C- a ~~.~~~,~ u~ ~u~~~~~ CERTIFICATE OF RECOGNITION AWARDED TO Spencer Watts In appreciation for his service to Roanoke County as Library Director During Mr. Watts' tenure with the County, the following accomplishments were realized while maintaining one of the highest circulation rates per capita in the state: ^ oversaw the remodeling/renovation of the Hollins Branch ^ was the first library to offer public Internet access in Southwest Virginia ^ created the first public library computer lab in Southwest Virginia ^ organized one of the first client/server networks in the state ^ created multiple award-winning children and adult programs, including "Tons of Fun" and "Life on the Home Front" ^ provided outreach programs for children and older adults ^ wrote several successful grant applications ^ served on statewide legislative lobbying committees ^ played a critical role in the successful effort to restore full funding of state aid to libraries ^ named Virginia Library Director of the Year for 1998 Presented this 23rd day of January 2001 Si nature H. O~ell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors Title Elmer C. Hodge, County Administrator w ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: Presentation of a Check for $5,000 to Roanoke County by the Marine League From the 5`" Annual Marine Mud Run COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: For the past five years the Marine Corps Reserve Unit, Company B, 4t" Combat Engineer Battalion and the Marine Corps League, in cooperation with the Roanoke County department of Parks, Recreation, and Tourism and many other corporate sponsors has sponsored the Mud Run in Green Hill Park. The event is designed to raise funds for the Toy's For Tot's program and Camp Roanoke. This event continues to be one of the largest and most successful running events in the Valley and has received wonderful media support from around the state. This year there were 1,371 participants, with well over 4,000 spectators. It is a true family event, and includes runners from ages three years old to the 70's. We are proud of our partnership with the Marines and look forward to working with them for years to come. This years $5,000 contribution brings the total amount contributed to $19,000. These funds will be used to complete the final phases of construction at Camp Roanoke. Captain Winthrop will attend the meeting to make the presentation. FISCAL IMPACT: The funds will be added to the Camp Roanoke renovation fund. Respectfully submitted, Pete Haislip, Director Parks, Recreation and Tourism Approved by, Elmer C. Hodge County Administrator C- 3 Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) --------------------------- ACTION Motion by: VOTE No Yes Abs Church _ _ Johnson McNamara Minnix _ _ _ Nickens i•r- ACTION NUMBER ~-012301-1 ITEM NUMBER ~'. / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: Request for $40,000 for Phase II Clean Water Act NPDES Requirements Needs Assessment COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Effective March 10, 2003 (fiscal year 2002-03), localities having a population of fewer than 100,000 will be required to comply with the Phase II provisions of the Clean Water Act and obtain a NPDES (National Pollutant Discharge Elimination System) permit for stormwater quality. The localities in the Roanoke Valley, including Roanoke County, Roanoke City, the City of Salem, and the Town of Vinton will be required to obtain an NPDES permit and initiate compliance. Staff conducted a work session with the Board of Supervisors on January 9, 2001 for the purpose of briefing the Board on upcoming regulations. SUMMARY OF INFORMATION: The Environmental Protection Agency is currently regulating stormwater quality in localities having a population of 100,000 or greater under Phase I of the Clean Water Act. The EPA has now moved into Phase II, which will require Roanoke County to move toward eliminating pollutants in stormwater discharges. The six basic requirements for compliance are: (1) public education and outreach; (2) public involvement and participation; (3) detection and elimination of illicit discharges; (4) stormwater runoff controls for construction sites; (5) stormwater management for post construction activities; and (6) pollution prevention/good housekeeping activities. The Roanoke Valley Alleghany Regional Commission has offered to serve as the coordinating agency to pursue compliance of Phase I I on behalf of the local governments. By pursuing compliance on a regional approach, it is hoped to save money by not duplicating efforts. We have selected AMEC Earth and Environment, Inc. to prepare a "Needs Assessment" that will identify for each locality 1 ,~ ~.. what it has to do to comply with the regulations, what costs will be involved, and what potential revenue sources are available to enable each locality to comply. It will also identify areas that can be addressed on a regional basis, allowing the localities to share costs and resources for requirements that can be shared. As stated in the work session, EPA's estimate of compliance with Phase II for water quality is between $1.70 and $7.60 per capita, which relates to between $144,500 and $646,000 for Roanoke County. This is an unfunded federal mandate. ALTERNATIVES AND IMPACTS: Alternative 1. Appropriate $40,000 for Roanoke County's share of the needs assessment study. This will enable us to identify the specific cost requirements, resources, potential revenue sources, and specific actions needed for compliance with the Phase II requirements. Alternative 2. Do not appropriate funds for this study at the present time. STAFF RECOMMENDATION: Staff recommends appropriating $40,000 from the general fund unappropriated balance for the purpose of participating in a needs assessment with the other localities through the Roanoke Valley Allegh~~~~ Regional Commission. SUBMITTED BY: APPROVED BY: George W. Simpson, III, P.E., Assistant Director Elmer C. Hodge Department of Community Development County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File Motion by: Harry C. Nickens to approve participation in needs assessments with $40,000 funding allocated from existing Community Development budget. Staff to come back to Board if there are insufficient funds at the end of budget „year VOTE No Yes Abs Church _ x _ Johnson _ x _ McNamara- x _ Minnix _ x _ Nickens _ x _ George W. Simpson, Assistant Director, Community Development Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance 2 ,'~-~~~ ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances; Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for February 27, 2001 The titles of these ordinances are as follows: 1) The petition of the Trustees of the Korean Baptist Church to rezone 2.16 acres from C-1 Office District with conditions to C-1 Office District with Conditions and to obtain a Special Use Permit for Religious Assembly, located at 5422 Starkey Road, Cave Spring Magisterial District. 2) The petition of Jones & Jones Associates to rezone 1.31 acres from R1 Residential to R4 Residential located at 6621 Peters Creek Road, Hollins Magisterial District. 3) The petition of Mi Suk Perry to rezone 3 acres from AR Agricultural Residential to C-2 with Clearbrook Village Overlay District for Retail Sales located at 5679 Franklin Road, Cave Spring Magisterial District. 4) The petition of Tracy A. Bryant to rezone 1.94 acres from AR, Agricultural Residential to AV Agricultural Village and obtain a Special Use Permit for a Garden Center located at 7796 Bent Mountain Road, Windsor Hills Magisterial District. ~t " ~I MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for February 27, 2001 (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item 1 - 4 inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, 1 ~ ~,- Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by . Church Johnson McNamara Minnix Nickens No Yes Abs COUNTY OF RORNOKE DEPT. OF PLANNING AND ZONING 5204 Bernard fir. P.O. Sox 29800 Roanoke, VA 24018 ( 540' 772-2os3 FAx c54o ~ i72-z ~ 08 dace received:' rccei,v d by: ~/I ~~ i ~~ ~)~t.-~ plicouon (ca: !~~( 9 PC/SZA dace: ~~,~ y p placards issued: 605 date: Case Number: ~ ~ /~C :; ~,. ;;pp: :! i ::::::::::::::: i;:!,;:; ;~;~: :i~ ~:I ~~: Lion fiied ichecic all that appiy)~ ~] SPECIAL USE ~ VARIANCE ustees of The Korean BaptistC}iurch Phone: 772-4222 ~t~bleton Avenue, SW, Roanoke,: VA ~ Zip Code: 24015 Phone: 334-2603 k G. Bess 28, Boones Mi I I , VA Zip Code: 24065 Tax Map Number: 87.19-2-4 8 87.19-2-5 :oad Magisterial District: Cave Spring 4014 Community Planning Area: Cave Spring Existing Zoning: C1C ' Existing Land Use: Office . ~: .;,.. ,~, ,,: :~: : : . ; :;: ~~° ;~;:.: ;1C Spec i a t Use Permit Fvr staff use orr/y Church -religious assembly Uso Type: the minimum let area, width, and frontage requirements or the requested district? 1F N0, A VARI,~.NCE (S REQUIRED FIRST. the minimum criteria fcr the requested Use Type? YES X NO IS REQUIRED FIRST. re conditions being proffered with this request? YES X NO ::;: :h ~I~ ~I~ :i: :~. :~: ~i: ';' ~f: .~ :1~ ~1% ~1~ i~.:.~ ~~f •,• i{~~ of the Foanoke County Zoning Ordinance in ordzr to: nplete? Please check if enclosed. AFPL1CATlON WILL IvOT BE ACCEPTED IF ANY OF 11SS1NG OR INCOMPLETE. us v ws v X 8 1 /2" x 1 1' concept plan X Appiication fee X ~ . Metes and bounds description X Proffers, if applicable ~'.,~ Water and sewer application X Adjoining property owners ' am either the owner of the property or the owner's agent or contract purchaser and ~ow/edge and consent of the owner. ~ ack G. t3ess, tanmer TnT~I P , r11 i=or S:arf Use On/y: Case fV.umber ~~ +-t..--- ;;;:.;:A::::::. ::i::: ^ir;: !:;ii!;:i:::::::~:::;:; `' `'' ~'J' ` ' •` ~' ~ . z -C.. ..7 ,iC ~. ~. ~ii~~ii `'~:i~`~.ii: iiii i;i;i" i;i~iiiiiiiiiiiis;iil~~ii!ii;iiiiE;isi it. i iiiiiiiii;iiiiii;iiii i ii iiii iiiEi;iiii; s~is;[i;iiif `:;ii;i;l?iii?i iii~;iii;sii;iiriii iii: i';iii~a;:,i;iiiiiii iii iiii;i i s iiii ii i iii i `~~ `:~' iii i~!i~ ii; i;i Applicant Trustees of The Korean Baptist Church ,,. The Planning Commission will study rezoning and special use permit requests to determine the Wend and justification for the change in terms of public health, safety, and general we?fare. Please answer the follo~r~ing questions as thoroughly as possible. Use additional space if necessary. Flease explain haw the request furthers the purposes of the Zoning Ordinance (Section 30-3} as well as the purpose found at the beginning of the applicable zoning district~ciassi7ication in the zoning ordinance. The request will allow a piece of property which is presently zoned C1C to be utilized with special use permit for a church facility which is a reasonable use and fits within the intent and purposes of the zoning ordinance for the subject property. Please explain how the project conforms to the genera! guidelines and policies a~ntained in the Foanoke County Comprehensive Plan. The general guidelines and policies contained in the Roanoke County Comprehensive Plan call for appropriate uses of land. The proposed use is compatible with uses within the area which include generally residential properties. There is another church within the immediate area. Please describe the impact(s) of the request an the propery itself, the adjoining properties, and the surreunding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. Because the size of the church is relatively small, the impact on water, sewer and roads would be minimal. There would be no impact on schools, parks and recreation. The fire and rescue impact is minimal. ~ . PROFFERS ~` The following Proffers are hereby submitted with the request for the Special Use Permit of the Korean Baptist Church Trustees: 1. The property will be developed in accordance with the site plan fora "new sanctuary building and additional parking for Korean Baptist Church," prepared by Gonzalo Gouffray under date of October 23, 2000. Applicant: KOREAN BAPTIST CHURCH BY ~'~ TRUSTEE BY ~ ;to v~ ~~,;~..~ ' USTEE /TRUSTEE .r~ . Owner: ~l~ ~, L ,~. ~1'!'~~ JACK G. BESS / \\OFNAA01\DATA\Users\CBaumgardner\ZONING\Korean Baptist PROFFERS.doc November 14, 2000 ~'~ ~~~ ° ~~ a ~~ 0 D, r II D' A rs D V in m ~_ yA C rw ~ ~~ r rn~ C z T- 'j O ~O Z rA ~ O O 7o D A ~~ rn VV ~ V D y tp IN ~ ~ © ®® ~~ ~4~~~ ~~~~ ~ v v o p • w • g~sg ~~~~ s ~~_~ ~~~~ ~D !CALL R C V I! I O M! ~ROJCOT !Y GOY MI!lIOM Mu ~~8' ~ ~,-a w. oATe oeleu~na Gca~Rnv P R E L I M I N A RY KOREAN BAPTIST CF'IURGf1 A- 2 0 0 7 o g r e I I-0I Mu Ilal cw,aeoe oRAYx DT N E W B U I L D I N G ~ ~ - ~ ~ -~ P1RST FLOOR PiAN 5422 STARKtYROAD '"`" "' ~awa~u pYTTaAT ovwCR ArrxovAL R[Vleeo er ROANOICE - VIRGINIA 3 1 Date December 5, 2000 Re: Korean Baptist Church Route 904 (Starkey Road) We have reviewed this request and visited the site. We offer the following comments: 1. Route 904 is classified as an Urban Collector and has an estimated traffic count of 5,300 VPD. 2. Route 904 has been recommended to be added to the Six Year Plan for future widening. 3. Route 904 is posted fora 35 mph speed limit. There is currently one entrance onto Route 904 from this site and it appears that the existing entrance does have adequate sight distance. An additional entrance will not be permitted for this facility. 4. A commercial entrance permit will be required for this development. 5. No trip generation data was provided with the submittal. The additional traffic generated from this site appears to warrant a right turn lane. The need for turn lanes, left and right, will be evaluated once the site plan is submitted for approval. 6. Additional comments and revisions to these comments will be supplied when the detailed site plan is submitted for review. Sincerely, D. Ray Varney, PE, LS Assistant Resident Engineer DRV/drv ~ blNl`J?JI/~' 3)ION'd0?1 NOllb/1~13 I-Il?!ON •a aaainar abOa,l3~R1b16 Zzt~S NOil`dl~31~ lSb3 " " ~ " " ` NO11`dl~131S~M ~ N i a l l (1 9 M 3 N na NMY10 t o o z- b u~~nu~ 1SI1db8 Nb~2lO~I '` ." xoicaiwnc~ X21 b N I W l ~ 321 d Aa ioaroa+ Y Z Q I-' U ¢. w J W Q H Q w H ~ o~,~~ ~~;:~~ ^uy - _ ~~ i , 1 ,x, _ I _ __i '4, ~ ~ Z s~ ~ . O s a~° x~:..~ i _ Z H a i ' ~,' ~ O w J I i w „ r _ i ,f Ii i i ~ 3 _ ~ i - ooi n,ti w~~ roi a~bi ~, : i ~ n~ ti d C. ;e ~_ !'' ~ L aoost auu ~ ~ xo~a~noaao aara "n f'' wuao~ ~RUar ivnoa+w >ta"Mo oo-ii-ii J1VO air~c ~s ~ 9 rQ << rQQ C yRy Z~ g ~ O z ~~ W z Q O _ Q ~ ~ w L W [~ _ H 11..1 ~ J z ~~ ~' z n~, a~, _y y~ 1. 1.18 Ac. 'Tossing Owners ~ation ~I~~A ~ ~4~~°~ Dr ROANOKE COUNTY Applicant: Trustees of The Korean DEPARTMENT OF Baptist Church COMMUNITY DEVELOPMENT Zoning: Special Use Tax Map No. 87. > 9-2-4 ~ 5 .. BINDING EQGE ~/' Joe ~ 8 0 . ~ S 9 L oT /v ' r,,, "x L or g (404 ' It.ou //O. AO //0.00 leou Plr~ v~re c0~. ~N~.4Pm 5. 23° 50~ E. = Elf.~oNEduS) coo. ~ pr ~ o ~~ N ~ W ~ ~r /.05 !-~GqE ~I ~! O ~o 41 ~ ~ ~ ~r -~ ~~ ,~~RE C///06~ ~~oC/'( a1 ~Rv./ StE~.o/ yo[[o~ 4.9. E,t/CL O S EO f'o/~G N O./E 5jo/t / Cit~L7~R .9L oG /f ~B. ~ .yodSE F""'~ +K 54 ,Z 2 1/gCgNT ~~r s 3 S Ec'J'/o,/ Z Mq v p,~ ~ ~ 5o drvE.q N ,a..ti/E's ~ ~ RECORoeo /n/ ~. ~ P. ~. 2 PG. /38 `~ 1 ~~ 119.2 '.1 i ~~ v 40. GO.~ ^\i ~, O 116.1 /..~ ~~ V3 1S1 \~ 01.4- ~6~~ Q{V~ V /~.5 V ~ Wld~ b 0 AH~ t'I0~ 1 ~ ~~~ i~5y~E /o, g -.... ~/ 50 E ' ~3 i~oN vfE : C'AoT/on/ i°ti'oPERTY /s ``fEY //or' L oc,gTEa /.>/ q SvEC/AL FL oap ~'o,Y~,~~ J a,~sa ~ -.. ~.~ZA f{O ,4.r{ Eq $O ~E 5 /4 n/.11E0 /3 Y' ~/,/E ~1'[ 1' vq ~,.~ SECREJ"A.~Y Of' ~OdS/NG A~I/o UR~JAN '`~l~ /j~fE 90,E OE'/EL ov.NE.~T: -_~~.AT BINDING EDGE _ c uq~ - 5. z¢• off- ~t! -- Zzv. aD 7~ .rL II.oN //O, pp //p.00 P~r• cot. ~NI.4/~~5. Z3° So' E.= E/g/go./EVdS ) Lol z ~) '~oT 3 /.05 .QGF'E ~ O ~~ N ~ W Yi t~ W ~, o h O of ~ ~ h ~~ L °r ~ ~aou PVC Coa. L pr -~ L! pj s i ~i ,Q~~E SFCj'/p,t/ z Mao D~ ~ ~ SoLrri/~,gN P/~/E5 ~ ~gECO~oeo /n/ ~. ~ P. ~. Z PG. /~8 Ro,4No/f~' cow-/l/ G/i/o6~4 .gc oci( G+RAUC ~ tat E./GL05E0 .°oga.v p,/e 5/aRr CiNOi.q .9L OL r( /B, 4 .you5~ 1"'~ ~' 5412 °p ~/RCgNT ~--~ 117.2 ~ I vJ v 4c. ~ v CO.j Iy ~ • q N Ne.I ~~.~' >~ v3 rs:Q ~~ cL~ i/ELL -~~~1 ~ ~ y, /3.5 \I ~ `+a~d~ b , ~o /Ru./ p oy a' Q ~ ~ d ~. c c. ~ ~l n hi /p g ~ // /ViirE ; Caf'r/a./ P/y/oP6/grY /S 'sl^4,4,,~E. y Tl7< ~. Nor LOfardO /~/ A 7f EC/QL FLo00 .~o,Y,,~~~~,Sr4 ". N-~zAsro ,4•q~,d Sp OES/6./41E0 /3/ Ti,/E "?"' va, vq 5EC/y,6rA.gY OF NpL/5/rVG ANo U/Y/:TA./ '`~1~: //~j'-`• 90¢ OEV E'L pPME./~': PLAT OF SURV[Y MnoE Fon ,~ of J oHN M. P~.D1G0 , ATTORNEY ~,r'~ j'j~c SHOWIwG PROPERTY OF M 1 CHAEI. .). HEA'tON e.~, t'INA S. NEA~'ON ~ RAYMOND C. WEEKS '~' ~~/NG LvrS 3 tt- ~~ SE~J-/o./ Z ~ /llt,~ o/= Souj/,t,q,t-' Pit-;~'S Y CERT. ti0. ~5¢~2 J`J-4h'ffEY ~vqa ~ 54.17.3(a)802 0 ~^~. 54-17.3(b)120 ~a f~aQ.t/o~t C~.~~//lr', VIR~nIPIIA T/~ ~ K ,~~~ LANU b~ •t~n caennao uHO aunraron I `0~.,~,,,n.., onn~- OCT. 9 ' 1980 scnuu ~^ _ to U' COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 13rambleton Ave. SW P.O. Sox 29800 Roanoke, VA 24018 (703) 772-2068 FAX (703) 772-2030 For staff use only date received: received by: ~' L 2 C: ti. \Yv~' application fee: PC/8ZA date: 3 ~. - _: t; placards issued: BOS date: ~;-_. Case Number: ~• .i Check type of application filed (check all that apply): [mil REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: JONES & JONES ASSOCIATES ARCHITECTS PC Phone: 366-3335 Address: 61 20 PETERS CREEK RD. , ROANOKE, VA. Zip Code: 2401 9 Owner's name: BEVERLY M. RITE Phone: 563-2796 Address: 6 61 5 PETERS CREEK RD . , ROANOKE , VA . Zip Code: 2 4 01 9 Location of property: Tax Map Number: 27 , 1 4 -0 2 -1 2 & DB2 5 3 , PG3 6 2 6621 PETERS CREEK RD. Magisterial District: HOLLINS Community Planning Area: HOLLINS Size of parcel (s): 1 .31 acres sq.ft. Existing Zoning: R1 Existing Land Use: RESIDENTIAL ', Proposed Zoning: R4 Proposed Land Use: RESIDENTIAL For start use or,iy Use Type: :I ............................. Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES K NO IF N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X NO IF N0, A VARIANCE -S REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO ~`' Variance of Sectionls) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT eE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v Consultation Application Justification Rrs v 8 1 /2" x 1 1" concept plan ~~. Metes and bounds description `?~'^~< Water and sewer application ws v Application fee ;~ Proffers, if applicable Adjoining property owners ! hereby certify that / am either the owner of the properly or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. ~~ Owner's Signature: ~ !~'~r~. ~/.,r 1 , Applicant BEVERLY M. HITE The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-35 as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. ATTACHMENT A Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. ATTACHMENT A Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. ATTACHMENT A i' _ .. __. F-L ATTACHMENT A HITS REZONING DECEMBER 20, 2000 THE PURPOSE OF THIS REQUEST IS TO BRING THIS PARCEL OF LAND INTO CONFORMANCE WITH THE COUNTY COMPREHENSIVE PLAN AND THE SURROUNDING PROPERTIES. THE PROPERTIES SURROUNDING THE SUBJECT PROPERTY HAVE BEEN ZONED C2CS, C2, AND R4. THE REZONING OF THIS PROPERTY WILL BRING IT INTO CONFORMITY WITH THE AREA PROPERTIES. THE WILL BE NO IMPACT ON THE PUBLIC FACILITIES AS THIS PROPERTY IS CURRENTLY SERVED BY PUBLIC UTILITIES. F~ PETERS CREEK ROAD (VA ROUTE 117) 0 ROUTE 581 19 N 72'45'00" E -- ~_-- 152.61' EXIST. 15' RCCESS --- EASEMENT CENTERED ON DRIVE D.B. 253, PG. 362 r' TAX PARCEL 27.14-02-11.1 ~ PLAZA AUTO SALES" PROPERTY OF WILLIAM L. & BEVERLY M. HITS "PARCEL 1A" P.B. 1 ~ PG. 56 3 D.B. 1464, PG. 950 o ry ~ { I `Oa'r r ei. Z ro RouTE r 1 -- z N 7254 29" E Y ~ 30.30' a ' t IPF ~' ~ 1 ~ ~ .~ 1' ; ~ 1 ` ~ EXIST ` ` i 1 ~ 1 z ~ ~ ~ a`'~~ w ~ a N tv ~'" _ ~ .c n ~ c ~ ~ rn ova 1 o ~ N z ' ~ EXIST. } ~, tTt g~pCK gUit-DING I O P ABED PARKING 55~MH ~' i ~ o N 1 S,~ ` ~ 1 P CpµC. PAD 3, 0 1 ~s\s ~ --~~~ S 63~ - 8U IPF - 189.81 ITARYY 3s 15 NEW PRIVA~ ST ~EREB ~ SEWER EASE CROSS TAB ~ 12 ~~ 14_(}2- & 1c ~ PARCEL~E BE~E~-it OP &A11 1 z FOR 7j4_02 PARCELS 2 ' 14 ~ TAX PARCEL 27.'14-02-11 r PROPERTY DF WILLIAM L.: & BEVERLY M. NI TE "PARCEL 1 " P.B. i7, PG. 56 3 D.B. 14Cr4, PG. 953 o i n~~ ~C N 2 1 _ S 74'09'00" W 208.90' TAX PARCEL 27.14-0Z-09 PROPERTY OF ROANOKE COUNTY SCHOOL BOARD BURLINGTON ELEMENTARY SCHOOL o.y.E. ~ r: ~...' "` e.. s s '"-.145 93 --• .~ 'IPF sMr~ ss~K~ 1K. NAIL FND. NEW 20' PUBLIC .~ANITARY SEWER EASEMENT HEREBY DEDICATED TO COUNTY OF ROANOKE z ~~~~ o_ °~ `.'~ t SAN! ; (BOUNDS i TO Z 2 TO 3 3 ro 4 4 Tt7 1 20' WATERLINE EASEMENT P.B. 13, PG. 93 TAX PARCEL 27.14-02-J2.1 NORTH PARK" PROPERTY OF MECHANICAL DEVELOPMENT COMPANY, INC. P.B. 13, PG. 93 D.B. 1335, PG. 897 0 'r=,n TAX PARCEL 27.14-02-12 PARCEL B" PROPERTY OF BEVERLY M. Hl TE D, B. 1524, PG. 1735 SAM ) (BOUNDED 3T04 4 TO 5 5 TO 6 s ro 7 7TO8 8TO9 9 TO 1 10 TO 5.~° SSMH ' z ~ w ~ ow ~¢ ~w~ ~u O rn o c~i~ "~ ~ 1 i ,,, ~~n ~ ~ w w a z v' ~; , ., ~ r ¢ ai a~~ ~ Q ~~ ~o . w 1 Q 1; N 7i'0_5'14' E 72.64' cn 16 ~I ~'o ~° ` 1 S 73'4_5'00" W R' - - 235.30' - - TAX PARCEL 27.14-02-14 18 PROPERTY OF W9LL/AM L. & PETER C. RITE D.B. 1583, PG 987 County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 Fnr .4tafF Ilse C)nly Date received: Received by: r.'~ .. ..r- , Appjication fee: (~ PC/BZA date: n.~ i~ , ' ~ Placards issued: B05 date: f T Y ! Y Case Number u~ ` s "`~ y "' ~ ~ _ _ I ALL _=1PPLIC.-1~i?TS Check type of application filed (check all that apply) ~ Rezoning O Special Use ~ Variance Applicants name/address w/zip Phone: ~•~~`~'~ ~~ %~ - ~ l~'~~ -~ - , _ ~'?~ Stir i ~~ ~ -~ ~ y ° :z ~' ~'~~' ~'.. ,'' ~, ~ Fax No . ,+ J it ~ ~ ~' i~ ~} i..7,~'1~ L~i~'y ~P+ dl Gkj~ ~~!'. ~ i ~~i:d.a 1~ ~~ >~i' u'r /~ ,~ ~ ~ ~. ~ y Owner's name/address w/zip Phone PAUL N. & BRENDA A, LYNSKEY Fax No. Property Location Magisterial Dish*ict:CA~SPRING 5679 FRI~NKLIN ROAD Communi Plannin area: ty g CLF~ARBROOK 'ax Map No.: 98»02-2-I4 Existing Zoning: ~ Size of parcel(s): Acres: ~p_ E°.isting Land Use: RES ~~~:RE~f~NTtiG-Awl SPEC.kSL ~'SE ~LR.~V1~I'APP~IC~~i~TS (R/S) Proposed Zoning: C-2 RETAIL SALES .` ~ ~ ~. Proposed Land Use: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes i] No O IF NO, A VARIANCE IS REQUIRED I'IRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes O No O IF NO, A VARIANCE IS REQUIIED FIRST If rezoning request, are conditions being proffered with this request? Yes O No O V.-IRL~~V CE ~~PPLICA~VTS (~~ i Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED I~' AlYY OF THESE ITEMS ARE i~IISSING OR INCOMPLETE. lvs v Rrs v lvs v Consultation 8 1/2" x 11" concept plan Application fee Application Metes and bounds description Proffers, if applicable 3ustification Water and sewer application ~ Adjoining propeny owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. ,~',~ _ s~,~:~' ;.:,,.~:~~..,~ _:...- ~~•~t +» ~~~~z,~tap~ner's Signature ,~ ~ .TCTS'~I~IC~-?'it3N ~'OI~ REZDI~IING OR S~ECTAL IJS~ PERIVLI'~ REQUEST ~ npiicant MI SUK PERRY ~~ ~® The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change 'in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-'3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. SEE ATTACHED Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. SEE ATTACHED Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue SEE ATTACHED 1) This request will be a continuation of the approved overlay of the Clearbrook Community. The intent of purpose is to be rezoned fora Candy Store, which will be making homemade chocolate candy with high quality packaging. The zoning will change from residential to commercial. The traffic will not change significantly. ~1Ve will mainly be a catering operation. Parking will not change dramatically. We should only need 3 or 4 spaces, which are already present. The appearance will be upgraded prior to the opening of the store. The appearance will compliment the surrounding area. Landscaping will be upgraded and the house will have attractive decor. 2) The zoning will change from the current residential to commercial. If exterior changes are required they will match the Clearbrook overlay as to the improvements needed. The site will be improved before opening for business. The guidelines required will be met accordingly. 3j The rezoning will not impact the adjoining property. There are no close neighbors on either side of this site. The site is served by private water and sewer. There will be no impact on public services. If necessary, the entrance will be designed according to ~II~C~T's requirements. There will be no impact on schools, fire or rescue, parks or recreation. I __ 1', 1?'' -.~ . Tv Ro~n/oK6 ~~jj r7 r~ ~. 1~ 7'E:. G G. ~r~A1JKLlN ~A~ ~RJW ya~t,~s~ ~' O :.r q . `~. \~~~" =' ~i ~1 Ut~v~. ~ RA U, ~2 Z5.42' AIti'C . I?C}.3~ . Cua 5 38' 23 %5 "E /Td./~ C ~o M n, N ~ ,,~~ o~ Q~ 9 ~O ~ ~` J~ 41 ~ a d P ~~ ~ i ~ ~, ~dr~ `ter ~o,~ ~+a ~' V S '-~ ~'~~` ~° S F~P,,'~ ~ ~ i~T "~, ~~.p :.-.:ni '~ X O~-1 1?DG~ '.~~ ~p ~~?-:,~ . ~ ~ ~=za- ~- sew t ~~~ `~~'G~~ ?~/ ~. _ ~ Q ' ~ %, ~ f ~dw tx~r~' f f~ f r ~ *1 ~t gay Q,~ia J ,,v-'.t°a4~ o'.r' eta ~ ~ /~ ~, '~~~ n ~~~o s~ ' ~~w•,r ~ II ! `A~ ` ~,£. ` f ..d.. r 4' iE Tt '^ 8P~ Y Otti. M~' S °N ~'~ ~t ~. I ~ F,~~ T s~~,~ v. ~raa.7 `~ at..o - ~ ._- - ~~ p`a Go puD ~ ~~~ ~~' \ ca ~o,y ~4 '~G APT ~ ~''^ r ,~ ;;~ ~_ ~ aQ . _.r-~.-. - - ~~rfY,r ~ ~~ ~ d~ ~ ~,,,~ d 5} ~9, f~~ Lp a`sr spy pf ,~,~~~ C mot- , ~ - ~ a~ --r m . N a w `'~~{{ ,~Q M V ~C1t^~j~ '~ ~ ~ A ~• Q a ~ ~~~ ~ `sly ~ ~ ~ 1 F yLD P+ ~-{ ~V~,';-c d ?ART/4N G' 7~NE 3U.QJ~~:T ~Rc'~PER71~ C?cS%un.'4TCP ai' 7,~E SFCR£r~RV U~ 7,4 Y ~t~n 4,9J Z ? - / qC J ~ !, ~: d~. 45M Park. IV. ,LvN~~~Y, I~ ~ BRElw~~ ,~ v~•~~~Y L~F ,A 3.[~O ACf~E P,~JRC~L .~'/TUA7~ fJN T,~t bV~ST ~/OE DM F',~'A,N,4'~;i.n1 Ro.QD 3E'n%G A ROR7iOn.t ~~ Tk'E ~4.GZ sFC,~E '7RAC7 CONV~vE1~ T4'~ GaJ1~~6 GS.~/Ni~ County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P ~ BOX 2,9800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-21fl8 For Staff Use Only Date received: Received bv: ~-- I..; ~~ ;,,+ Appiicanon fee: PClBZA date Placards issued: ` BOS date: '"` Case Number ~-~ ALL :-fPPLIC.1.Vi'S _ Check type of application filed (check all that apply) ~ Rezoning ~3'Special Use O Variance f~~ Applicants name; address w/zip >^~~~ r ~~~~ Phone: ~ ~"~~-'~ ~'~~' Fax No. Owner's name/address w/zip ~ ~c~~~ ~~5 ~ Phone ? `) ~:..A ~~ ~ ~ _ _ ~~ jj Fax No. _ Property Location a. Magisterial District: ~J=tlS~; '; ~~~ '~ ~~ ~ ~, ~.~ I ~~. , ~~i, ~1 Community Planning area: ,~ ~~~~ Tax titap No.: ~, .- Lt. ' 1~,~~,_~._ i ~ Existin Zonin g g~ ~; Size of parcel(s): Acres: _ Existing Land Use: ~i~° ~~~ ,y, ~, ~ '~;~-~- ~;~' ~ REZfltV~~~%G .~~VD SP,~'G.tl-1L, LrSE P~R~~iZT .-1PPLIC'.~.tiTS (P.;`S i ~~~~~ Proposed Zoning: , Proposed Land Use: ~yi ~tt:~~, ~ ~"? ~ ~ ~^ Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes ~'' No O IF N®, A VARIANCE IS REQUIItED I'IRST. O ~ N o Does the parcel meet the minimum criteria for the requested Use Type? Yes IF NO, A VARIANCE IS REQUIItED FIl2ST ~ If rezoning request, are conditions being proffered with this request? Yes ~~ No ®' V.~RIfh~CE ~-IPPLIC.4~TS (ti) Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Te the annliratinn rmm~lPTP`? PIPARP rhPrk if ~ncln.aPrl A~PI,Tf'.4T7(~iV WTT,7, NnT $E ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S V R/S V R!5 V ~ ConsuItation S 1/2" x 11" concept plan Application fee Application Metes and bounds description ~~~ Proffers, if applicable justification ,~ Water and sewer application + ~ Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the lmowledge and consent of [he owner. ~..~ .---~ Owner's Signature ~'~'. December 18, 2000 ~-~ To whom it may concern, The purpose of this letter is to serve as a statement of justification for partial rezoning of property located at 7796 Bent Mt. Rd.(tax # 95.01-1-45). My name is Tracy Bryant. I, along with my wife and three children live at the above location. For the last fourteen years we have been renters. We are now in the process of purchasing the property. On the property there is a lot adjacent to Rout 221. It has long been my desire, to sell mulch and topsoil at this location. Having been in the excavating business for over twenty years, I have the experience and skills to bring this concept to reality, The lot is currently zoned AR. At present it is vacant, except for weeds. It is my intent to make it neat and attractive. Because the nature of the business I wish to operate is landscape oriented the lot will remain in keeping with its natural surroundings. The area is surrounded by a buffer of trees that will remain undisturbed. It is my understanding that I will need to have this lot re-zoned AV, with a special use permit for a garden center. It seems to me that this would be feasible, as there are two properties across the street that are currently zoned AV. I feel that this business would be a great connivance to the residents of Back Creek as well as those up Bent Mountain, in the maintenance and upkeep of their own property. I feel that this concept fosters the sense of community that is so prevalent in this area. It is also in keeping with the culture, in that gardening and farming are closely akin. The idea that ones land can also provide for his livelihood, is one that this country was built on. I hope it will be so in my case. This plan calls for no buildings to be built, therefor water and sewer are not at issue. I have consulted, onsite, with Butch Workman and he sees no negative effect that this plan will have on the creek. I have also consulted, onsite, with Aaron Shearer {VDOT). He feels that the site is appropriate for VDOT to grant an entrance permit. We are currently in the application process. I hope that this letter and concept plan will serve you with the information you need to make your decision. I look forward to working with you in this process. Sincere Thanks and Holiday Wishes, Trac~ A. Bryant .~iJS'PI~IC ~'I'It~N FOR ~Z~NIlY~ L)R SPECIAL USA: ~'£RNITg" R~Q~~S'p `.~. 1 r; ( ~~ The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please e:cpiain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. .~, ,~ ..v ,, v r . < _~, _. _ y ~ ` ~" , rte, J:. d ~f"5 ~ ~ ~ a ~ L.."'~ .fi'~ '~ t !~ , wr ~.,, yse°~.. ~."~`a"w°' L~ ~ y a.+ J~ ' ~...~ ~ R _ ° ..;-- P' *^ rte. ,.++.-4 y~ ~' '~ ; ;~ :rld ( ' ~ ~- t~' ".' ~° ~~~A •• d T'e '..... '.^.' ..'~~ 3 1 t. Air ~ #~"l~ ~ ~ te.-~+w ~ ~ '^°" ff i ~. _ . % +~.~,' °i., E ....! .,u ... . ; .? ~+ x #.._ ~,.r'.~-' Y... r ~I Please e:~plain how the `project conforms to the general guidelines and policie contained in the Roanoke County . , Community Plan. ~ a _ .. ~ ~~~~ ~~~ - ~ ~ ~~- ~ ~ ~~ ~, .y r,°',-rt :,~ ~V. C, ~ ~ .~ ,o J{ ~ /' r w:7 e'~ ~ 2 ~;+r :Y`~ ,f`~'i3 ~.t~''. ` ,.. ~ ~ ~ 't r~ ~ o ~ ~., a ,, ~- ~ ~ 1 , ,, 'Lr -;. r^" ~ ~;~ 34.'', ,.~._ ~ ~ a •:~~ ....e. ~ ,y.~~~ r'~x., ..per...- ~^ + F' d ~ ~ 3 ~ 79 .~4 ,,yam ~I p .+~yA ) yp z, ; 3 .. y. A yry. 4°. Y9~ a^lf j A ~ !L5r> 1 ~ '{ ~ Y V 7 Sep 4 l~ ~. + i ~.a9 itl, ~'=+. j ;fi"Y'kwG ~i'R~.. µ........ib Syy, M» ~ .a :~- .-$ N~^ SJY s && i w~ Jo~WT ~ .yn ~. ; ~.p v ++? a ,. :aa 1 i ~ I ^ ; ~~ F`y,,,r ; b €~ ~ •.>. .}... ;~. ;' ron .a ~'~ ~ '"a .:.+ ~t ~ v~ 3 ,a` ~ t`~ ~$ `~'~ u; ~ "e'~»"- ~ S~ ^Gd 7~ > + ~ -~. " ,k a . - - f :, .. ~^. t -~ J Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. -- ~ ~. a ~ ~ ~+ - ~^ ,'- °1 ~ , (y AAOdM S if.~'k1~ J'N~T1i a ~ ~~ ~ . ~ ~ ~ `'~ ~_ `" ~ . _. - _ - -'- iROJ1,f.1 O K.! E- ~~ ,n; iJ 4A• 2d' '3Cr ! ""' PAV~1' • • ~K~~/ A • ~V~ r -^ •:~'A~ ~ GRASS AREA ~ ., ••r ~ c,RAVEL ~+ ~' ~~- 0 qM~ ~~ ~ .~ ,pad ~~o~!!!~ ~•r • .~ ~~e 8~1CK SEEK MULCH AND T+~PS~L pAo~oSEO gY: T)OACY A. aItMNT~Jt a-~0 , ~~"'~~r~ ro ~~~ ALL AtAPfJ~TS£S IN t2LCAG¢ C~YT&P ~AAID tRSF ~•~-,IA-QrCA7S3 ~tco,~-i~ .4a ~.- -,~. -~- ... _"~ 1.9~~ /N Ott .,. .,, ~ ~~ %~~ ,,~,/ f 9 •~ `~ ~`~k ~V '~'~ s ~,,^_ X21 ~~ ~. 4 -~,.~ ,, ~rsm~ y 'r ~ ~° We, the undersigned, wish to express our approval of the re-zoning request by Tracy A. Bryant, for the lot adjacent to U.S. rte. 221, bounded by ~''~-~ Martins Creek, and Back Creek, located at 7796 Bent Mt. Rd.. It is our understanding that said lot will be re-zoned from (AR) to (AV) with a special use permit for a gardening center. We are aware that he intends to sell mulch and topsoil from this location and we have no objections to this plan. signature address date , V ~~' ~ '~ . 7 °io ~~' L(1~~~;- ~~ ~ ~ .. 7?r..ez._. I ~'.~ „ ~ y°1,r' ~~ ,~; ~ ~c~_ /!al.~'17GJL'~ ~tt - ~ ~ " ~ . ~~~~~ 4 ,~.~ ! a „ , ACTION NO. ITEM NUMBER ~ ~`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: ORDINANCE ACCEPTING AN OFFER FOR AND AUTHORIZING THE SALE OF 37.86 ACRES OF REAL ESTATE LOCATED IN THE CITY OF SALEM (THE LLOYD PROPERTY -TAX MAP NO. 194-1-1) COUNTY ADMINISTRATOR'S COMMENTS: ~~ EXECUTIVE SUMMARY: This is the first reading of a proposed ordinance to authorize the conveyance of a 37.86-acre parcel of real estate located in the City of Salem (Tax Map No. 194-1-1). BACKGROUND: The Board of Supervisors of Roanoke County has previously declared this property to be surplus property and available for sale to the public. SUMMARY OF INFORMATION: Roanoke County has received an offer to purchase a 37.86-acre parcel of real estate located in the City of Salem and known as the Lloyd Property. A public notice regarding the public hearing for the sale of this surplus property will be published in the Roanoke Times on January 30, 2001 and February 6, 2001. FISCAL IMPACT: The proceeds from the sale of this property will be allocated to the Capital Projects Fund. U:\WPDOCS\AGENDA\REALEST\LLOYD.RPT ~-A RECOMMENDATIONS: Staff recommends that the Board approve the first reading of this ordinance and schedule the public hearing and second reading for February 13, 2001, and, if approved, that the County Administrator or any Assistant County Administrator be authorized to execute the necessary documents to consummate this transaction. submitted, ~rl•~, Paul M. Mahoney Roanoke County Attorney Action Vote No Yes Abs Approved () Motion by Church Denied () Johnson Received () McNamara Referred () Minnix to Nickens U:\WPDOCS\AGENDA\REALEST\LLOYD.RPT ~. .. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2001 ORDINANCE ACCEPTING AN OFFER FOR AND AUTHORIZING THE SALE OF 37.86 ACRES OF REAL ESTATE LOCATED IN THE CITY OF SALEM (THE LLOYD PROPERTY -TAX MAP NO. 194-1-1) BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus, and has been made available for sale; and 2. That the public notice regarding the public hearing for the sale of this surplus property was advertised in the Roanoke Times & World News on January 30, 2001 and February 6, 2001; and 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on January 23, 2001; and the second reading and public hearing on this ordinance was held on February 13, 2001, concerning the sale and disposition of 37.86 acres of real estate located in the City of Salem, and known as the Lloyd Property; and 4. That an offer has been received from acres of real estate for the sum of to purchase 37.86 and this offer is hereby accepted; and 5. That the proceeds from the sale of this real estate are to be allocated to the capital reserves of the County to be expended solely for the purposes of acquisition, construction, maintenance, or replace of other capital facilities; and 6. That the County Administrator is authorized to execute such documents and take such actions as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. G: \BOARD\2001 V an01 \ I -2311oyd-prop-ord.doc 1 ACTION NUMBER ITEM NUMBER ,.~. ~ ~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. 2. 3. GRIEVANCE PANEL The three year term of Henry H. Wise, Alternate, expired October 28, 2000. The three year term of Beth Anderson will expire February 23, 2001. LIBRARY BOARD The four year term of Connie Goodman, representing the Vinton Magisterial District, expired on December 31, 2000. Supervisor Nickens is nominating Connie Goodman to serve another three year term which will expire December 31, 2003. Her confirmation is on the Consent Agenda. SOCIAL SERVICES ADVISORY BOARD The four-year term of Robert H. Lewis, Vinton Magisterial District, expired August 1, 2000. Mr. Lewis has served two consecutive terms and is not eligible for reappointment. Supervisor Nickens is nominating Douglas C. Forbes to a four-year term which will expire August 1, 2004, representing the Vinton Magisterial District and his confirmation in on the Consent Agenda. 1 ~~ SUBMITTED BY: APPROVED BY: ~• Mary H. Allen, CMC Clerk to the Board ~C~ Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) VOTE No. Yes Abs Church _ _ _ Johnson _ _ McNamara- _ Minnix _ _ _ Nickens _ _ 2 ~...,~ ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2001 RESOLUTION 012301-2 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 23, 2001, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: Confirmation of committee appointments to the Library Board and Social Services Advisory Board 2. Cancellation of joint meeting with Roanoke City Council on February 5, 2001. 3. Designation of John Murphy as Subdivision Agent for Roanoke County and designation of alternates. 4. Acceptance and appropriation of Virginia Department of Health Development Block Grant of $8,025 for the reimbursement of 3 automated external defibrillators. 5. Acceptance and appropriation of $7,500 grant for reimbursement of a computer and projector for the Regional Fire/EMS Training center. 6. Request from schools to accept and appropriate $10,093 to the instructional program for use in the dual enrollment program with Virginia Western Community College. 7. Request from schools to accept and appropriate $7,553 grant from the Department of Education to serve refugee children. 8. Acceptance of water and sewer facilities serving Plantation Grove, Section 2 9. Request for approval of an Internet Privacy Policy 10. Appropriation of Compensation Board reimbursement for additional capital purchase for the Treasurer's Office. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ,~ . C.c..tre.t~_.... Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Terrrance L. Harrington, County Planner Richard E. Burch, Jr., Chief, Fire & Rescue Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance Lorraine S. Lange, Assistant Superintendent of Instruction Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Joy Wright, Supervisor of English K-12/ESL Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Joseph B. Obenshain, Senior Assistant County Attorney Elaine Carver, Director, Information Technology Kathi B. Scearce, Director, Community Relations Alfred C. Anderson, Treasurer ACTION NO. A-012301-2.a ITEM NUMBER ~~°~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: Confirmation of Committee appointments to the Library Board and Social Services Advisory Board. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION LIBRARY BOARD Supervisor Nickens is nominating Connie Goodman to serve anotherthree yearterm which will expire December 31, 2003, representing the Vinton Magisterial District. SOCIAL SERVICES ADVISORY BOARD Supervisor Nickens is nominating Douglas C. Forbes to a four-year term which will expire August 1, 2004, representing the Vinton Magisterial District. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. Submitted by: Mary H. Allen CMC Clerk to the Board Approved by, Elmer C. Hodge County Administrator } Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Harry C. Nickens to approve cc: File Social Services Advisory Board File Library Board 3 ~i VOTE No Yes Abs Church _ x Johnson _ x McNamara_ x _ Minnix _ x _ Nickens x A-012301-2 . b ACTION NO. ITEM NO. ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: Cancellation of meeting date for Board of Supervisors COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: By Resolution No. 010201-1 the Board of Supervisors of Roanoke County established a meeting schedule for calendar year 2001. At that time a joint meeting with Roanoke City Council was scheduled for Monday, February 5, 2001 at 12 noon. Since you recently met with Roanoke City Council and representatives ofthe other local governments in the region on January 8, 2001, for the Roanoke Valley Regional Summit, Roanoke City Council has requested that a meeting scheduled for February 5, 2001, be cancelled. It is proposed that a future meeting be scheduled later this spring 2001. The Clerk to the Board of Supervisors will coordinate scheduling for this future meeting with her counterpart in Roanoke City. STAFF RECOMMENDATION: It is recommended that the Board cancel the previously scheduled meeting for Monday, February 5, 2001, with Roanoke City Council. Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) espectfully submitted, ~.~~, Paul M. Mahoney County Attorney ------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Motion by: Harry C. Nickens to approve Church _ x Johnson _ x McNamara- x _ Minnix _ x Nickens _ x _ cc: File Paul M. Mahoney, County Attorney U:\WPDOCS\AGENDA\GENERAL\meeting.date.change.frm 1 ~ ,. A-012301-2 . c ACTION NO. ITEM NO . ~ "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: Appointment of John Murphy as Subdivision Agent for Roanoke County; Designation of Alternate Agents COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Section 15.2-2255 of the Code of Virginia specifies that a local governing body shall be vested with the responsibility to administer and enforce the subdivision regulations of the jurisdiction. The local governing body also has the right to delegate this responsibility to the Planning Commission or other individual or entity. Historically, the Board has delegated this responsibility to an administrative subdivision agent. Arnold Covey, Director of Community Development is currently Roanoke County's subdivision agent, and Terrance Harrington serves as alternate subdivision agent. These two individuals are thus authorized by code to approve subdivision plats on behalf of the Board of Supervisors. The creation of the Department of Community Development in 1998 has provided many opportunities to improve the efficiency of the delivery of Roanoke County services. Under our current organization, Associate Planner John Murphy, Engineering/GIS ~= 3 2 Technician Denise Sowder, and Development Review Coordinator Kristie Hayslett are all closely involved in the day-to-day review of subdivision plats and other aspects of administering the subdivision ordinance. It is appropriate that these three individuals have the responsibility to ensure compliance with the ordinance and the authority to approve submitted plats that comply with the ordinance. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board of Supervisors appoint John Murphy as Subdivision Agent for Roanoke County Virginia; and, 2. That the Board of Supervisors appoint Denise Sowder and Kristie Hayslett as Alternate Subdivision Agents for Roanoke County Virginia. Respectfully Submitted, Approved, C.`~~ Terrance H rington, AICP Elmer C. Hodge Department of Community Development County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Harry C. Nickens to approve VOTE No Yes Abs Church _ x Johnson _ x McNamara- x Minnix _ x _ Nickens x cc: File Terrrance L. Harrington, County Planner ACTION NO. A-012301-2.d ITEM NUMBER ...~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: Request to Appropriate Virginia Department of Health, Developmental Block Grant funding of $8,025.00 to the Fire and Rescue budget for the reimbursement of 3 automated external defibrillators (AED's). COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: A Block Grant was requested and awarded to the Fire and Rescue Department to purchase 3 automatic external defibrillators (AED's) from the Virginia Department of Health through the Office of EMS. The Block Grant was specific in that only AED's could be purchased for fire/rescue vehicles not already equipped with a cardiac monitor. The AED's were purchased with budgeted funds with the understanding from the Department of Health that they would reimburse the County for the expenditure. SUMMARY OF INFORMATION: An AED is used when a person goes into cardiac arrest and their heart needs to be electrically shocked (defibrillated) to restore a life sustaining cardiac rhythm. Studies (American Heart Association & American Medical Association) have shown that cardiac arrest survival rates are the highest when an AED is used in conjunction with Advance Life Support (ALS) care during a cardiac emergency FISCAL IMPACT: The Block Grant covers all expenses for the purchase of 3 AED's and the cost of upkeep per year is extremely minimal and will not impact the County negatively. The Block Grant funds are specific in that they only can be used to purchase the AED's. 1y STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of the Virginia Department of Health Block Grant funding to the Fire and Rescue's budget to support the improvement of providing quality emergency medical services. Submitted by, Q _ ~-_ . Richard E. Burch, Jr. Chief, Fire and Rescue ACTION Approved by, ~/ Elmer C. Hodge County Administrator VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x Denied () Johnson _ x Received () McNamara_ x Referred () Minnix _ x To () Nickens x cc: File Richard E. Burch, Jr., Chief, Fire & Rescue Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance Action NoA-012301-2.e ITEM NUMBER *~.~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: Request to Appropriate Virginia Department of Fire Programs, grant funding of $7,500.00 to the Fire and Rescue budget for the reimbursement of a computer and projector for the Regional Fire/EMS Training Center. COUNTY ADMINISTRATOR'S COMMENTS: ~r"" SUMMARY OF INFORMATION: Recently, the Virginia Department of Fire Programs implemented amini-grant program designed to provide training equipment for local and regional training centers. Roanoke County Fire and Rescue Department submitted a grant request to fund the purchase of a computer and projector for one of the classrooms at the regional training center. This grant must be used to purchase a computer and projector for regional training. At their October 2000 meeting the Virginia Fire Services Board approved our request in the amount of $7,500. FISCAL IMPACT: This is a request for one time appropriation of grant funds to the Regional Fire and EMS Training Center account. STAFF RECOMMENDATION: Staff recommends acceptance of this grant and appropriation of the funding to the Regional Fire and EMS Training Center account. Submitted by, Approv d by, . \ ~~31A--ems-y _'" v'" `~ Richard E. Burch, Jr Elmer C. Hodge Chief, Fire and Rescue County Administrator ----------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x - Denied () Johnson _ x _ Received () McNamara- x Referred () Minnix _ x _ To () Nickens - x _ cc: File Diane D. Hyatt, Chief Financial Officer Richard E. Burch, Jr., Chief, Fire & Rescue Danial Morris, Director, Finance ACTION NO. ITEM NO . ~-- f{D NG DATE : January 23 , 2001 A-012301-2.f MEETI AGENDA ITEM: Acceptance and appropriation of $10,093 to the instructional program for use in the dual enrollment program with Va. Western Community College COUNTY ADMINISTRATOR'S COMMENTS: ~~~ ~"~ BACK ROUND: Roanoke County Schools and Virginia Western Community College have an agreement whereby the college provides college level courses in English, US History, and certain vocational subjects. These courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses; therefore, there is a request for these additional funds to be appropriated for inservice and materials that will be used in the program. StTMMARY OF INFORMATION: Roanoke County Schools collected $26,300.00 tuition from 528 students. VWCC will reimburse $48,618.93 for services rendered (teachers, administrating expenses, rooms, utilities, and maintenance). Roanoke County Schools owes VWCC $64,825.24 for tuition and technology fees and college service fees. The difference between what was collected and what was spent is $10,093.69. FT~C''AT~ IMPACT: Roanoke County Schools requests that $10,093.69 be appropriated to the instructional program for use in the dual enrollment program. Budget Code: 792330-6501 STAFF RECOMMENDATION: Staff recommends Lorraine S. Lange Elmer C. Hodge Assistant Superintendent of Instruction County Administrator ---------------------------------------------ACT I O N VOTE No Yes Abs Approved (x) Motion by: HarrkC. Nickens to approve Church _ x _ Denied () Johnson _ x Received () McNamara- x _ Referred () Minnix _ x To () Nickens _ x cc: File Lorraine S. Lange, Assistant Superintendent of Instruction Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board A-012301-2.g ACTION # ITEM NUMBER: S 7 MEETING DATE: January 23, 2001 AGENDA ITEM: Acceptance and appropriation of federal grants to provide language services for Refugee Children COUNTY ADMINISTRATOR' S COMMENTS : ,~t~.y,,,a,yr~,~,r,,,,~ BACKGROUND: In early October, State Superintendent's Memo #57 informed Roanoke County Schools that the Department of Education has received a continuation of two federal grants to provide services to school divisions that serve Language English Proficient and refugee students. Upon completion of the state-generated survey, Roanoke County Schools was found eligible for funds to serve refugee children. SUMMARY OF INFORMATION: ESL (English Second Language) teachers were surveyed for information needed by the survey. It was found that in Roanoke County there were fifty-seven (57) refugee students enrolled as of September 30, 2000. After being notified of the grant, the teachers were asked for input as to how to utilize the funds to best serve these students. Their suggestions were to employee more tutoring help for the students and to contract interpreter services for conferences, etc. FISCAL IMPACT: None, no local match required. STAFF RECOMMENDATION Staff recommends appropriation of $7,553 to the Grant fund to be used as stated. I Ms. Joy Wright Elmer C. Hodge j ~~ Supervis of nglish -12/ESL County minist ator / ~7 ACT o VOTE (~ ~ No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x Denied ( ) Johnson _ x Received ( ) McNamara- x Referred ( ) Minnix _ x To ( ) Nickens _ x _ cc: File Joy Wright, Supervisor of English K-12/ESL Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board A-012301-2. h ACTION # ITEM NUMBER ~""° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIlZGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 SUBJECT: Acceptance of Water and Sewer Facilities Serving Plantation Grove, Section 2 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Plantation Grove, Section 2, DVW, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sanitary sewer facilities are installed, as shown on plans prepared by Lang Engineering entitled Plantation Grove, Section 2, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $35,510.00 and $70,614.00 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Plantation Grove, Section 2 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. P SUBMITTED BY: Gary Robert n, P.E. Utility Director APPROVED: irr~•4- Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied () Johnson _ x _ Received () McNamara- x _ Referred () Minnix _ x _ To () Nickens _ x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development ~~~~ .....- Return To: ~-r-. Roanoke County Attorney's Office THIS CHATTEL DEED, made this ~_ day of January , 2001, by aizd between DVW, Inc. , a Virginia Corporation, hereinafter referred to as the "Developer," party of the first part; and the BOARD Ok' SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: ~.J"~~ As shown on the plan entitled Plantation Grove, Section II , made by -ang~ngineering .ompany And on file in the Roanoke County Department of Community Development. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction. of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will preform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby j oins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 20 2 Developer: Address: By: As: Title State o£ Virginia , : County/City of: _ Roanoke , to wit: The foregoing instrument was acknowledged before me this: ! a l1t ` ,day of '±-~,_.u~-u.~~.4~/ , 20:n ~ ~- ,-. `. ,• ~1 ~ ~- By:. ~i,~~ L4:cr/ ~ ~ r ~'1'a.~CC. l~s ~.~,~r 1-%,~~;~-~~` Duly authorized officer (typed name) Title on behalf of: t%'i 1~ ~~.;%%t~, Nota~-y Public r; r My Commission expires: ~~`' ,ems>`.Fizr~~ ..~.~-~ '~~i ~,~o~ 9 (rf WITNESS THE FOLLOWING signatures and seals: T-~ Approved as to form: By: Board of Supervisors of Roanoke County, Virginia County Attorney Elmer C. Hodge County Administrator State of: Virginia County/City of: ___ _Roanoke , to wit: The foregoing instrument was acknowledged before me this: (SEAL) day of , 20 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: 4 ROANOKE COUNTY Acceptance of Water and Sanitary Sewer UTILITY DEPARTMENT facilities serving Plantation Grove, Section 2 f ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2001 RESOLUTION 012301-2.i ADOPTING ROANOKE COUNTY'S INTERNET PRIVACY POLICY WHEREAS, the 2000 Session of the General Assembly adopted amendments to the Virginia Privacy Protection Act of 1976 designed to strengthen the protections to the privacy rights of citizens who use Internet websites established by public entities in the Commonwealth including local governments; and, WHEREAS, Section 2.1-380 B of the Code of Virginia, 1950, as amended, requires that every public body, as defined by the Virginia Freedom of Information Act (§ 2.1-341), which has an Internet website shall develop an Internet privacy policy and an Internet privacy statement that explains the policy to the public; and, WHEREAS, the State Council on Technology Services has developed draft suggestions for privacy policies and statements for public bodies consistent with the scope of their individual websites; and, WHEREAS, representatives of the Department of Information Technology, the Community Relations Director and the Office of County Attorney have worked together to develop this policy and privacy statement. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That it is the policy of Roanoke County that personal information about website visitors will be collected only to the extent necessary to provide the service or benefit desired; that only appropriate information will be collected; that the website 1 r~ r visitor shall understand the reason the information is collected and be able to examine their personal record which is maintained by Roanoke County. Further, Roanoke County will not disclose this information to any private or public entity outside of Roanoke County unless authorized by the visitor or as required by the Virginia Freedom of Information Act. 2. That the County Administrator, or his designee, is hereby authorized to revise the County's Internet Privacy Policy statement from time to time as the circumstances may require. 3. That this resolution shall be in full force and effect from and after January 23, 2001. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~..~.,,~. ,~d . ~-cc.c_.,~__ Mary H. Allen Clerk to the Board of Supervisors cc: File Joseph B. Obenshain, Senior Assistant County Attorney Elaine Carver, Director, Information Technology Kathi B. Scearce, Director, Community Relations 2 ACTION NO. ITEM NO. ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: Resolution Adopting Roanoke County's Internet Privacy Policy COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The 2000 session of the General Assembly amended § 2.1-380 of the Code of Virginia, part of the Privacy Protection Act of 1976, to mandate that public bodies, including local governments, that have Internet websites develop an Internet privacy policy and also an Internet privacy policy statement to explain this policy to the public. Public bodies, which are defined by the Virginia Freedom of Information Act, are to have this statement available on their website by January, 2001. The Governor's Secretary of Technology, working through the State Council on Technology Services, has developed draft suggestions for this privacy policy and the policy statement. The policy statement can be modified by a locality or public body to reflect the actual ways in which their website can be utilized. A copy of the county's initial Internet privacy policy statement is attached for your information. The Internet privacy policy proposed for Board adoption is a general statement which will guide county staff in its implementation of the county's website and its usage by citizens. The privacy policy statement is a more detailed explanation of how the county collects and utilizes personal information from users of our website. As these usages change over time, the policy statement will be revised by the County Administrator to reflect the current scope and usage of the county's website. FISCAL IMPACTS: None anticipated STAFF RECOMMENDATION: Staff recommends the adoption of this Internet privacy policy. G:\ATTORNEY\JBO\AGENDA\PrivacyPolicy.BdReport.l2~ l.frm `'~ ~~ Respectfully submitted, r Jo ph B Obenshain S for Assistant County Attorney Action Vote No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by _Church Johnson _McNamara Minnix ickens G:\ATTORNEY\JBO\AGENDA\PrivacyPolicy.BdReport.12~01.frm 1-9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2001 RESOLUTION ADOPTING ROANOKE COUNTY'S INTERNET PRIVACY POLICY WHEREAS, the 2000 Session of the General Assembly adopted amendments to the Virginia Privacy Protection Act of 1976 designed to strengthen the protections to the privacy rights of citizens who use Internet websites established by public entities in the Commonwealth including local governments; and, WHEREAS, Section 2.1-380 B of the Code of Virginia, 1950, as amended, requires that every public body, as defined by the Virginia Freedom of Information Act (§ 2.1-341), which has an Internet website shall develop an Internet privacy policy and an Internet privacy statement that explains the policy to the public; and, WHEREAS, the State Council on Technology Services has developed draft suggestions for privacy policies and statements for public bodies consistent with the scope of their individual websites; and, WHEREAS, representatives of the Department of Information Technology, the Community Relations Director and the Office of County Attorney have worked together to develop this policy and privacy statement. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That it is the policy of Roanoke County that personal information about website visitors will be collected only to the extent necessary to provide the service or benefit desired; that only appropriate information will be collected; that the website T~ visitor shall understand the reason the information is collected and be able to examine their personal record which is maintained by Roanoke County. Further, Roanoke County will not disclose this information to any private or public entity outside of Roanoke County unless authorized by the visitor or as required by the Virginia Freedom of Information Act. 2. That the County Administrator, or his designee, is hereby authorized to revise the County's Internet Privacy Policy statement from time to time as the circumstances may require. 3. That this resolution shall be in full force and effect from and after January 23, 2001. G:\ATTORNEY\J BO\AGENDA\InternetPrivacy. PolicyReslun.12001.wpd 7-~j ROANOKE COUNTY INTERNET PRNACY POLICY (Adopted by the Roanoke County Board of Supervisors on January 23, 2001) It is the policy of Roanoke County that personal information about website visitors will be collected only to the extent necessary to .provide the service or benefit desired; that only appropriate information will be collected; that the website visitor shall understand the reason the information is collected and be able to examine their personal record which is maintained by Roanoke County. Further, Roanoke County will not disclose this information to any private or public entity outside of Roanoke County unless authorized by the visitor or as required by the Virginia Freedom of Information Act. Roanoke County has adopted the above Intemet Privacy Policy for its website {http://www.co.roanoke.va.us). The following information explains our current Intemet privacy practices, but should not be construed as a contractual promise. We reserve the right to amend our Internet Privacy Policy and Internet Privacy Policy Statement at any time without notice. REQUEST FOR PERSONAL INFORMATION: • This website will automatically collect and use certain data concerning those visiting our website only for statistical purposes and to improve and enhance the services available to visitors. o This data may include, but not be limited to: IP address, browser type and version, website directing visitor to Roanoke County, date and time of visit, length of stay. • We may ask you to provide additional information to allow you to utilize certain features of this site. examples of the type of information that may be required to use these features include: Name Email address Phone Number Mailing Address o examples of on-line features that require this information: Form to contact County staff. On-Line procurement If collected, we will use this information only for the purpose requested. If you choose not to provide us personal information, you will still be able to visit and use our website; however you may not be able to participate in all of the on-line services which are offered over this website. 7-9 • You may review or edit the information you have provided using the same on- line application or service with which you provided the information initially. You may also use this process to request that your information be purged from our website. • For site security purposes, and to ensure that this service remains available to all users, this. computer system employs software programs to monitor network traffic. This monitoring software is used solely to identify unauthorized attempts to upload or change information, or otherwise cause damage. • Except for authorized law enforcement investigations, no other attempts will be made to identify individual users or their usage habits. Raw data logs are used for no other purposes. • Unauthorized attempts to upload information or change information on this service are strictly prohibited and may be punishable under the Computer Fraud and Abuse Act of 1986 and the National Information Infrastructure Protection Act. VIRGINIA LAW We maintain our records in accordance with our obligations as defined by applicable Commonwealth of Virginia statutes. These statues include, but are not limited to, the Virginia Privacy Protection Act of 1976, the Virginia Freedom of Information Act, and by any applicable U.S. federal laws and regulations. • Under the Virginia Freedom of Information Act, any records in our possession at the time of a Freedom of Information Request might by subject to inspection by or disclosure to members of the public for any purpose they may desire. CHOICE TO PROVIDE INFORMATION There is no legal requirement for you to provide any information at our website. However, our website will not work without routing or client information and the essential technical information. Failure on the part of your browser to provide nonessential technical information will not prevent your use of our website. However, certain features on this website may be inoperable without the requested information. Failure on the part of your browser to provide optional information will mean that a particular feature or service associated with certain parts of this website may not be available to you. COOKIES Because of the dynamic nature of this website, we may place a "cookie" on your computer to enable us to enhance your visit to this website. • We will only place the cookie on your computer if you request an enhancement or service that requires the use of a cookie. • You will receive a warning prior to the cookie being placed on your computer. • We do not gather any information from the cookie placed on your computer. • You may contact the Roanoke County Webmaster to find out how to remove the cookie, should you choose to have it removed from your computer. LINKS TO OTHER WEB SITES • Our website contains links to other websites maintained by other public and private entities. We do not control their privacy practices. CUSTOMER COMMENTS AND REVIEW If you have questions about this privacy statement or the practices of this website, or if you choose to review or correct any information you previously submitted, please contact us at kscearceCci7co.roanoke.va.us or by calling the Roanoke County Community Relations office at 540-772-2010. A-012301-2.j ACTION NO. ITEM NUMBER ~~"~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: Appropriation of Compensation Board reimbursement for additional capital purchase for the Treasurer's Office. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: During the course of a fiscal year, the Compensation Board reimburses localities for specific expenses relating to the operations of the Constitutional Officers. Reimbursable expenses include salaries, fringe benefits, certain operational costs, and limited capital expenditures. An additional capital item has been funded bythe Comp Board for the Treasurer that was not included in the original budgef appropriation. During the course of some fiscal years, Compensation Board budgets are not depleted and, upon request of the Constitutional Officer, may be reallocated to cover previously unbudgeted items. The Treasurer has requested additional funds from the Compensation Board for the purchase of a replacement computer, printer, calculator, and folding machine. The Comp Board has approved this request (copy of approval attached) and the reimbursable cost is $3,034. FISCAL IMPACT: No fiscal impact to County funds. Approval of this request will increase state revenue reimbursements and the expenditure budget by equal amounts. STAFF RECOMMENDATION: Staff recommends an appropriation adjustment to increase revenues from the state for Compensation Board reimbursement by $3,034 and to increase the Treasurer's budget by $3,034. Respectfully submitted, ~.~~ ~J Diane Hyatt Chief Financial Officer Appro d by, Elmer C. Hodge County Administrator ~'~. ~ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x Denied () Johnson _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance Alfred C. Anderson, Treasurer 0 M O O O O O O tf1 O ~ f~ r' O N ~ O e~f r r ~ r ~ O O O O O O O O O O O O O O O O O 1!1 O t[1 tt1 r ~ O erf N ~ ? ~ r r r O O O O O O ~c1 O ~ I~ •" O N ~ Z W F- W ~ Z a ~ s O U U ~ Q O E J F- a ~ a o Z W J Z O !- ~ to Z U O ~ - J J W ¢ Q O d d U 4. O J Q H O H W U W O Q Q m m Action No. Item No. R -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: Request for a work session and tour of the Regional Training Center beginning at 12:30 pm. February 13, 2001 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Several months ago we dedicated the new EMS/Fire Regional Training Center to be used by the four Roanoke Valley governments and other governments in Southwest Virginia. The facility has been successfully used by both volunteer and career fire and EMS staff. At the present time there is a class of fire and rescue personnel training at the center, due to complete their training on March 15. This is a combined class with 20 individuals hired to fill the positions recently approved by the Board, and 12 individuals from Roanoke City. I had the opportunity to speak to the class for a few minutes and they were most impressed by the facility and the quality of the training. We have arranged to get media coverage for this first class and it would mean so much to them if the governing bodies could meet the members of the class. We are also inviting Roanoke City Council and the City Manager to take the tour on February 13 with the Board of Supervisors. Fire Chief Rick Burch has done an excellent job coordinating this event. The session will include the following: 12:30 pm Lunch at Regional Training Center with recruits 1:00 pm Formal introduction of Board to recruits with a live demonstration of the new thermal imaging camera immediately following 2:00 pm Conclusion (will allow Board to return to RCAC by 2:30 pm) The Board members can furnish their own transportation or Fire and Rescue will provide a van and pick the Board members up at RCAC around 12:15 pm and provide return transportation at the conclusion of the session. Submitted by: Elmer C. Hodge County Administrator s' Approved Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Church Johnson McNamara- Minnix _ _ Nickens n~1 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Audited Beginning Balance at July 1, 2000 $9,908,641 8.33% Oct 24, 2000 Funds for twenty additional paramedic firefighters (907,000) and planning for renovations to Vinton, Read Mountain, and Mason Cove stations Dec 19, 2000 County's half share in Phase I Construction Costs (500,000) for McDonald Farm business park Dec 19, 2000 Advance of funds for water and sewer improvements (500,000) for the Stable Road Water and Sewer District ($418,766) and traffic signal and road improvement {$81,234) in the Clearbrook community .Jan 9, 2001 Matching funds for TEA-21 grant to construct the Green Hill Park section of the Roanoke River Greenway ($41,700) Balance at January 23, 2001 $7,959,941 6.69% Changes below this line are for information and planning purposes only. Balance from above $7,959,941 $7,959,941 5.59% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 625a/o of General Fund Revenues 2000 - 2001 General Fund Revenues $118,982,797 6.25% of General Fund Revenues $7,436,425 Respectfully Submitted, Danial Morris Director of Finance Approved By, ~~~~ Elmer C. Hod e ~~~ g County Administrator M:\Finance\Common\Board-Reports\MonthlyReportslGEN00.xls 01/15/2001 N-~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Balance from June 27, 2000 Board meeting $279,722.09 Addition for sale of land and equipment during 1999-2000 303,501.34 Audited beginning balance at June 30, 2000 583,223.43 Transfer from 1999-2000 departmental savings 224,701.00 Balance at January 23, 2001 $807,924.43 Respectfully Submitted, C~e~G~L~ Danial Morris Director of Finance Approved By, ~~n-~~' Elmer C. Hodge County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\CAPOO.xIs 01/15/2001 ~'~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2000-2001 Original Budget $100,000.00 July 25, 2000 Contribution to D-Day Memorial (10,000.00) Sept 12,2000 Video distribution for Senior and Challenged Citizens Commission (1,000.00) Sept 12,2000 Project Impact (12,800.00) Jan 9, 2001 VML/VACO Assessment, AEP Negotiations (4,183.00) Balance at January 23, 2001 $72,017.00 Respectfully Submitted, L~//~ Danial Moms Director of Finance Approved By, ~~~ ~ Elmer C. Hodge County Administrator M:\>=inance\Common\Boarri-Reports\MonthtyReportslBOARl7ftfl.xls fl9/1512Gfl1 N-y FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget $670,000.00 Transfer from County Capital Projects Fund 1,113,043.00 FY1997-1998 Original budget appropriation 2,000,000.00 23, 1998 Savings from 1997-1998 debt fund 321,772.00 FY1998-1999 Original budget appropriation 2,000,000.00 FY1999-2000 Original budget appropriation 2,000,000 Less increase in debt service (1,219,855) 780,145.00 amber 9, 1999 Savings from 1998-1999 debt fund 495,363.00 FY2000-2001 Original budget appropriation 2,000,000 Less increase in debt service (1,801,579) 198,421.00 Balance at January 23, 2001 $7,578,744.00 rued for Future School Operations FY2000-2001 Original budget appropriation $1,500,000.00 11, 2000 SW Co Regional Stormwater (290,000.00) Balance at January 23, 2001 1,210,000.00 * Of this amount $736,680 is currently being used for the lease purchase of refuse vehicles and will be repaid within two years. 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C7 N~~ .~ .~„ ACTION NO. ITEM NUMBER ~/"` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: Report of Claims Activity for the Self-Insurance Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In accordance with the Self-Insurance Program, Ordinance #61494-4, Section 2-86.C, attached is the Fiscal Year to Date claims activity and status report including the Second Quarter which ended December 31, 2000. FISCAL IMPACT: STAFF RECOMMENDATION: Respectfully sub itt d, Approved by, • ~ -~~~~ Robert C. Jernigan Elmer C. Hodge Risk Manager County Administrator ACTION VOTE Approved ( )Motion by: No Yes Abs Denied ( ) Church _ _ _ Received ( ) Johnson - _ _ Referred ( ) McNamara _ ~ _ To ( ) Minnix _ _ Nickens g:\riskmgmt\trustees\board. rpt N~ '. ' Z l11 ~' OI O' ' O~ O ', O' ~O CV N ' O' O O O O M. 00 ' m ' O' O O N ~ N N O O O N V ! ' M '~ ~ '~ '. ti i O i d . ~ . CV ~ ,. ~ N ', ' ~ . !, U.{ ~ i I ' '' ~ E- .O '. N' VI ! .O N tq .O ' N' N I .O N' to V '. N' N I 'O N fA 'O N' M U N fA ~ O' V7 ! "O ', O' t/1 "O N' 41 ! ~ 'I ' ~. '. ~ U'. U U!. U U' U U~ U, U. U' U I ' C ~ I !l M cn ~ ~ ! ~II m' I I i I I lil II ~ WM W ~ g Z 9~ o'' U ; o' U ~, Q o U' Q o U I Q ~' Y '. o U O U ''',~ O U' Q o U Q 0 U Q 0' U Q i I ! N LL 'I U _ _ ICI I I, i !! W ~ 0 ~ I ~ I ' I ~ LLI' I, O ~ L I V ! N' I ~ I w~ N' I !! ~ I ! ~ ~ N 0 f0 ~ ! ~I ' ~ L ~ C v I ' W Q JI ~ Z O ' - I , ! ~ L ~ d ~ L L L '.~ ~ I. I U Q ~ i C C d ~ C ~ N O O L ~ ~ N ~ Y ! i. LNfi , V L ~ ~ w to L fA . > ~~ w ~ ~ .. Z LL ~I Q ~I 0 Q ~ ~ t °~ ~' 3! v ~I O ~' a~ - Ni E ~' ~' ~ ~ ~ ~' ~' O ~ o in p a o c w ~ i ~I I J y ~ 01 H!I p V ~ ~ o Y, o' ~ ` mI v! m. 5 3 Y m' v a '3, aNi' m ~ a '3 aNi rn c ~ ! ! j I ' I ~ `, .. m a~ ~ o 2 .. , 2 ' -o ~ ~ ca I I j ~ Q J Q ~, Z ~ ~ ~ I 1- I ~ LL ~ ~ ~ ~ ~ ~, m ~ ~ Q ' o , i ~ ~ ~', cn ', a rn ! m ~ cn a Q !! ~, i- ~ W to ~ o' o '~, o', N ~, o' o o' N I o o 0 N 0 o! 0 N I 0 o~ 0', N 0 o o N 0' o! o! N o 0 o N 0 0 0 N 0 0 0 N o 0 0 N I ! W ~ I ~ ~ W '' '' ' ' . I Q U U 0 O h ' N~ D ~ N M W ' O' W I N ~ M ~ N O GD '~ O M i \ ', ~~,. ~ i ~, W a' ' i ' ' ' ~ ', f ~ .. ! ~ r , ! F , _. _. ~. . .- . _. __ __ .- - - __ .. _ Q _ _.. _ __ . _- - ---~ I _. _ ~ O!I O ~' O' O O f~' O W' O 0..., O! N O N O N O M O M O '. ' I O ~ ~ ~ U O ',. O 0 0 0 0 0 0 0 ~, O O I W } O a> m a N~~ a ~ '_' '_' ~ w '_' '_'' z' '' a 0 ~ ~ ~ ~' ~' ~' ~ ~ ~ Z __ __ - . __ __ _ _ _ ~ , - - _ - Q ! W Q U Q W ~ Q 0 o ~' N ~ ~ O' O N N O o N N~, O' o N ~,,. O~ \ O' O N N~'' ~ o N Ni, O 0 N~ N', ~ O 0 N M ~ O 0 N ~ N ~ W ~ ~ ~ W W i W ~. I- - ; O ' ~ ~ O' O (D ~~ ~ O' O O N O N r O ' O ~ O ~ g ~ Z a ~ ~ a' a ~ a ~ ~ a r a .- a a ~ ~ a ~ W i, Z O O ~ ~ I p' p N p i '~. '~ ~ ^ 'I '~, ~ a- O N ', O N 'I ~ M O ~ O O O ~ m M '. I, ~ N ~ y ''~, '. Q ~ O) '' '. I '~ O a I > _ _ ~, ° I I ~ ~ ~' ~ ~. W i i M '' i ', ~ M '~~ W ~., N ~ ~. I, i I N i O Q to (~ _ i U VI ~ _O VO1 ~~ O _: y _O D N O U . N ~ O U, . ~ O _ U y ~' O U ~ a O '... I '. ~I __ ~ __ .._. I O' C ~ O I' M II I ~! ~ O, a w W m ~, W~ V'I W I, o~ to ~_ ~ U ~ ~ O Q U QI >' U Q > I I U~' Q > ' U Q >, U Q >' U Q > U' Q~ >, U Q > U Q ' > ' II i I ~~ w I WI f', ~ ~ WI ~~~ Z ~ LL W y O I O O N O, J ' ~, H 0 0 H Q J U~ y LL. ~ J Q J ~ Z ~ © Z ~ v W Q ~ Z ~ U U Q F W ~ H ~ ~' wI ~ ~, ~ _' W d'~ N ~, ~ ~ ~~, ° ~ ~ N .. U ~i NI a' _W M ~~. fC ~ N ?, ~ y, ~ (d > I ~ O N 'I M~, 'O o ° ~, y' (0 > _. I I ~ f0 ii .~~~ U I ~ N ~ a' Y' ~I N N ~ o ~' ~, mi o L '6 ; ~~ ~'~ E (d ~ ~, p' v o L N ~ ~ O ~ ~ Q ' ~ ~ a ~c ~, N N N ~! J' ~ U N' M ~ .0 O ~ f0 ~ °' cu N (0 > _ ~ C ~, ~ ~N X ' ~ m, ~ O c - c N' N U _ . _ ' C ~ ~~ Q ~. ~ ~ m E ~' OO > _ ._ ._ _ _ ' '~ I '. ~ i ~',. ' '' i c11 ~ '. J 'i ~ ~ O ~_ _ - _ __ H W I ~ } O ° rn ca d ACTION # ITEM NUMBER N-'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: Accounts Paid -December 2000 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Checks Manual Deposit Checks Payments to Vendors: $3,232,771.78 Voids ($1,077.62) Payroll 12/8/00 $613,384.11 $167,737.12 $163.65 $781,284.88 Payroll 12/22/00 $582.205.04 $173.307.69 190.01 $755,702.74 $4,768,681.78 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: Danial Morris Director of Finance r Approved () Denied ( ) Received ( ) Referred ( ) To ~ Church Johnson McNamara Minnix Nickens ~-"~ No Yes Abs Ada ~o~, iii I fi„AI,~~v' 3 0 e~"'u `% C®~1[~®NW~AI,TI-I o f VIRGINIA CHARLES D. NOTTINGHAM COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23212000 January 10, 2001 Mr. Elmer C. Hodge Roanoke County P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: ~V- $ JAMES S. GNENS STATE SECONDARY ROADS ENGINEER The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in December 2000. All additions to and abandonments from the Secondary System are effective the day they are approved by the State Secondary Roads Engineer. This date appears in the far right column of the monthly report. These changes will be presented to the Commonwealth Transportation Board at its monthly meeting on January 18, 2001. If you have any questions or comments about this report, please call Martin Law at 786-7399. James S. Givens <~ ~ .- r~- State Secondary Roads Engineer JSG/MII WE KEEP VIRGINIA MOVING r '~ O 0 ''~' '~ ,aD ~, w w w 0 +~ d b4 U i O ~i u W w W ~ ~ Or ~ O R 6~ Q ai ~ y bA C a 0 F~ O L 7 O a e z ~I L O .~ .' +.+ u ~o L QN CD C ~ ~ Y '~ O U c 8 ~ ~ 0 0 O N N N O O O N N O U N Q U a~ U a 3 a w 0 C O U N N N ~ N N .~ E-+ Q I ~ 7 .~ Q .~ 0 0 N C O U N U T 3 0., C 0 b b Q N O 'O a> O d ~i CA C U a~ on +.+ z N.~ N~ ROANOKE COUNTY ATTORNEY'S OFFICE Roanoke County Administration Center 5204 Bernard Drive, S. W. -Room 431 Roanoke, VA 24018-0798 Phone 772-2007 -FAX 772-2089 MEMORANDUM To: Board of Supervisor From: Paul M. Mahoney Date: 22 January 2001 Subject: Catawba Hospital Closing At your meeting held on January 9, 2001 the Boazd requested a report on the proposed closing of Catawba Hospital. Catawba Hospital consists of approximately 332 acres of real property with numerous buildings and structures and has an assessed value of $15,451,900. The Hospital employs 315 people, and has 110 in-patients. The following is a summary of the legislation that the Governor has submitted to the General Assembly to implement his proposed restructuring of the mental health Gaze system: SB 1158, (Hanger, Augusta) and HB 2596, (McDonnell, Va. Beach) provide for targeted facility restructuring of the mental health care system. The bills are administration bills giving the Commissioner of DMHMRSAS the authority to close Southern Virginia Mental Health Institute by July 1, 2002, Piedmont Geriatric Hospital by July 1, 2006, Catawba Hospital by July 1, 2006, and the inpatient geriatric services at Eastern State Hospital by July 1, 2004. Both bills authorize the Commissioner to relocate rehabilitation services from Eastern State Hospital to a site more central to the current geographical regions served by the hospital, provided that there is not a reduction in the services for extended rehabilitation to consumers. The Commissioner is also authorized to operate DeJarnette Center as a public facility for youth requiring services under the Comprehensive Services Act (CSA). The bills give the Commissioner the authority, with the approval of the Governor and Secretary of Health and Human Resources, to make any necessary decisions and enter into any necessary contracts and other agreements relative to the mental health care system restructuring. The Commissioner shall authorize the delivery of acute care inpatient psychiatric services in local community hospitals and provide for the transfer of consumers from geriatric inpatient mental health services in state mental health facilities to community gero-psychiatric residential placements under certain conditions. The bills call for an amendment to the State G:\ATTORNEYIPMM\LEGIS\catawbaclosingBOS.mem.doc Medical Assistance Plan for community gero-psychiatric residential services and also calls for the Commissioner to create a Gero-Psychiatric Behavioral Health Institute. The Commissioner also is to develop an operational model, in collaboration with representatives of the CSA program, local governments and other key stakeholders, to convert De3arnette Center to a CSA residential facility and report the results to the Governor and the Chairmen of the House Appropriations and Senate Finance Committees on or before Sept. 30, 2001. Both bills are before their respective health committees. SB 1158 will be heard in Senate Education and Health and HB 2596 will be heard in House Health, Welfare and Institutions Gov. Jim Gilmore announced on Jan.16 that the administration will create a new team in the Southside that will develop community-based services in support of his proposed changes in mental health care. The Community Implementation and Transition Team will be made up of the patients themselves and their family members, as well as local officials, representatives of local community services boards, employees from Southern Virginia Mental Health Institute, representatives from local hospitals and health care providers, sheriffs and other interested citizens. "I believe strongly that this team will develop a plan for the best possible care for the Southside's citizens in need of mental health care, as its implementation relies directly on community input," said Gov. Gilmore. "I know my statewide mental health restructuring plan will succeed if the people most greatly affected participate in its implementation." Secretary of Health and Human Resources Claude A. Allen will begin establishing one of these teams in the Danville area. The team will define the types, amounts and locations of new and expanded community services needed to successfully implement restructuring. It will also develop a detailed implementation plan, oversee and monitor the successful transition, and address community and facility issues related to closure of Southern Virginia Mental Health Institute. Two legislative initiatives mirror the Governor's proposed restructuring plan. They are SB 1158 (Hanger) and HB 2596 (McDonnell). Staff will continue to monitor this legislation and these developments, and will keep the Board informed. Mr. Church, Dr. Nickens, Mr. Hodge and I will discuss the Board's concerns with our local legislators next week during VML/VACO legislative day. Attached you will find a copy of a letter I prepared for the Chairman's signature to our local legislators concerning this issue. cc: Elmer C. Hodge G:~ATTORNEI'~PMMU.EGIS\catawbaclosingBOS.mem.doc Z O~ .~tOANp,~~ ~= Z z w~: a 783 C~~r~xxd ~~ aor~xxt~r.~Z..~ Board of Supervisors P. O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 H. Odell "Fuzzy" Minnix, Chairman Cave Spring Magisterial District Joseph B. "Butch" Church, Vice-Chairman Catawba Magisterial District 3anuary 10, 2001 The Honorable C. Richard Cranwell General Assembly Building, Room 614 Capitol Square Richmond, VA 23219 Dear Deleg~ranwell: _~- Bob L. Johnson Hollins Magisterial District Joseph McNamara Windsor Hills Magisterial District Harry C. Nickens Vinton Magisterial District On behalf Roanoke County's local government, this letter is requesting a review of Governor Jim Gilmore's proposal to phase out Catawba Hospital by 2006. Catawba Hospital currently serves 110 in-patients, half of these patients are 65 or older, and require long term psychiatric care. Not only does the mental hospital provide care for 110 patients but it also provides 315 jobs to the area. The long-term effect of closing Catawba Hospital can hinder the amount of psychiatric care provided in Roanoke-Lynchburg and Alleghany regions and the economic stability with the loss of hundreds of jobs. If the General Assembly approves the proposal, the patients would be required to adjust to community-based programs. Such programs are in place in the region under the direction of the Blue Ridge Behavioral Healthcare who already receives local, state, and federal funding to the amount of $17.6 million. The B1ue~Ridge Behavioral Healthcare would be unable to meet the needs of the patients that they currently receive from Catawba Hospital without additional funds. As the General Assembly begins to gather for the 2001 session, Roanoke County urges local delegates and senators to closely scrutinize Governor Gilmore's proposal to close the region's state mental hospital located in Roanoke County. Catawba Hospital provides necessary mental health care for the region's patients for the age of 18 and up. It is important to Roanoke County to keep the facility in operation to insure the mental health care and jobs of those in the region. Please keep in consideration the effects the closing of Catawba Hospital would have in Roanoke County prior to any decision on the issue. OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos@ co.roanoke.va. us Page Two January 10, 2001 If the General Assembly approves Governor Gilmore's proposal, Roanoke County would like to request transferring the ownership of the property to the county. By doing so Roanoke County would be able to utilize the facility to help lessen the impact of the closing. Very~uly yours, . 0~~~ ~'" Minnix Chairman c: The Honorable James S. Gilmore, III ACTION NO. ITEM NUMBER '" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: Work Session with the Schools on Appropriation of Year End Rollover COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board of Supervisors requested time to meet with the Schools to discuss their use of remaining funds from the year ended June 30, 2000. The attached schedule was approved by the School Board and forwarded to the Board of Supervisors for approval. At the January 9, 2001 Board meeting, the Board approved the $650,000 budget appropriation for buses, but held the rest until this work session. SUBMITTED BY: ~C3.rrvL. %.~ . ~ y.CL. ~7 Diane D. Hyatt Chief Financial Officer APPROVED: ~~~~ Elmer C. Hodge County Administrator Approved ( } Denied ( ) Received ( ) Referred ( ) To () No Yes Abs Church Johnson McNamara Minnix Nickens M:\FINANCE\COMMON\Board-Reports\2001\1-23-01a.wpd January 16, 2001 r • Attachment B Audited Year-End Balance Roanoke County Schools June 30, 2000 Carryover balance from 1998-99 1,951,696 Revenues from 1999-2000 (less than 1 % over budget) 92,412,141 Less expenditures from 1999-2000 (1.9% under budget) (91,888,635) Audited year-end balance at 6-30-00 2,475,202 Less Rollover Obligations: GASB #34 services approved by Board during budget (50,000) KPMG upgrade approved by Board during budget (97,967) Outstanding purchase orders (60,033) ERIP contract rollover (41,300) Music uniforms rollover (19,882) Starbase contract rollover (7,882) Summer testing bills outstanding (8,429) Legal fees due for 99-00 (10,598) Estimated balance available for departmental requests 2,179,111 Departmental Requests: 1 School buses (650,000) Flora 2 Restore contingency for fuel tank replacement in 99-00 (54,214) Weber 3 Restore workers comp reserve for excess charges in 99-00 (30,000) Hodge 4 Distance learning lab at CSHS (104,736) Lange . 5 Upgrade distance teaming lab at GHS, NSHS (10,341) Lange 6 Tables & chairs for NSHS distance learning lab (2,050) Lange 7 Teaching consoles for distance teaming labs (4,500) Lange 8 Classroom set of math books for grades 3-8 (150,000) Lange 9 Projected fuel shortage for current year (100,000) Flora 10 Facilities vehicle (16,500) Flora 11 Floor covering replacements (100,000) Flora 12 Replace in-ground lifts (36,000) Flora 13 Replace above-ground lifts (8,000) Flora 14 Filter crusher (4,000) Flora 15 Tire balancer (4,300) Flora 16 Electronic engine analyzer (3,700) Flora 17 Dump truck (63,000) Flora 18 NMS -room heat/ac units ($6,000 each) (192,000) Flora 19 5 computer stations for each high school library (30,000) James 20 Wireless networking for mobiles/misc network upgrades (70,318) James 21 Memory for GMS computers (2,700) James 22 Instructional and administrative computers (17,745) James 23 Reimburse media services for server room upgrade (18,200) James 24 Middle school classroom computers (86,359) James 25 Elementary classroom computers (249,700) James 26 Chairs for CSHS computer labs (1,750) Calhoun 27 Carpet, blinds, re-key ARBTC (10,500) Calhoun 28 Carpet, TV 8 VCR's, re-key RCCC (8,500) Calhoun 29 LCD projector (4,000) Whitaker 30 Temporary Instructional Assistants 0 Trumbower 31 Playground at Mount Pleasant (8,000) Trent 32 ARBTC computer lab (Cisco pro ram) Unallocated Balance -School Ca it l F d (22,900) 115 098 p a un , M:\Finance\CommonlAudit2000\[File] 01/16/2001 01/16/2001 .' ACTION #A-012301-3 ITEM NUMBER '~ ~ _ AT A REGULAR MEETING OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION BUILDING MEETING DATE: January 23, 2001 AGENDA ITEM: Request for Appropriation of Final Year-End Balance from School Operations for Year Ended June 30, 2000 COUNTY ADMINISTRATOR COMMENTS: I talked with the School staff and I support their request. The new construction and remodeling of existing facilities is going forward as planned. This request will accommodate other ongoing capital needs. This is an opportunity to keep up the existing facilities and equipment. Since June 14, 1989, the School Board has had the authority to spend their year-end balance for capital expenses as outlined in the annual budget ordinance which is attached. Both Boards later agreed by consensus fo spend at least $500, 000 of the year-end surplus on school buses. SUMMARY OF INFORMATION: As a result of year-end operations, school revenue exceeded the budgeted amount by $691,389, while savings in our major spending categories accounted for $1,783,813. This generates a year end balance for school operations of $2,475,202. The details of the budget to actual comparison for the year ended June 30, 2000 are shown on Attachment A. In past years, the Board of Supervisors has allowed the School Board to purchase school buses with year- end funds and set aside the remaining funds for other specific purposes. The Attachment B outlines the school staff requests for capital and/or non-recurring expenditures that have not been funded within the regular school operating fund. The School Board approved this recommended list of appropriations at its meeting on December 11, 2000. The School Board cannot proceed with the expenditure of these funds until the County Board of Supervisors appropriates the funds. At the Board meeting on January 9, 2001, the Board approved the appropriation of $650,000 for buses. The remainder of the items will be discussed in a work session on January 23, 2001 prior to consideration of this item. STAFF RECOMMENDATION: The School staff requests that the Board of Supervisors appropriate remainder of the year-end balance for capital/non-recurring expenditures as outlined in Attachment B and that the unallocated balance of $115,098 be appropriated to the school capital fund for future school capital needs. SUBMITTED BY: (KL~~~i.C~r ~ ~~~ Linda Weber Superintendent of Schools ------------------------------ APPROVED BY: Elmer C. Hodge, Jr. County Administrator ACTION Approved (x) Motion by: Joseph McNamara motion to Denied () approve appropriation of remaining funds Received () after $650,000 deducted for school buses Referred () and that schools may reallocate remaining To O funds as long as the funds are used for non-recurring expenses VOTE No Yes Abs Church _ x Johnson _ x McNamara- x _ Minnix _ x _ Nickens x cc: File Diane Hyatt, Chief Financial Officer Dr. Linda Weber, School Superintendent Danial Morris, Director, Finance Diane D. Hvatt. Chief Financial nfficPr Rranrla C:hactain clerk Srthnnl Rn: 'P-! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2000 ORDINANCE 061300-6 APPROPRIATING FUNDS FOR THE 2000-01 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on May 9,2000 concerning the adoption of the annual budget for Roanoke County for fiscal year 2000-01; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 23, 2000, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 23, 2000, and the second reading of this ordinance was held on June 13, 2000, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2000, and ending June 30, 2001, for the functions and purposes indicated: • ~-f 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, bath operating and capital, at June 30, 2000, are re-appropriated to the 2000-01 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 2000, and appropriations in the 2000- 01 budget. 5. That all school fund appropriations remaining at the end of the 1999-00 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 2000-01. 6. Utility Fund appropriations include a transfer for repayment of the outstanding balance owed to the Water Fund by the Sewer Fund for construction projects approved in FY95-96 7. That all General Fund appropriations remaining unexpended at the end of the 1999-00 fiscal year not lapse but shall be re-appropriated as follows: a) 40% of these unexpended appropriations shall be transferred to the unappropriated Capital Fund Balance; ~ , '~ =1 • U b) 60% of these unexpended appropriations shall be re-appropriated to the same department for expenditure in fiscal year 2000-01 as provided by Resolution 042396-5. 8. Revenues collected for FY99-00 that exceed revenue appropriations for the year shall be re-appropriated for specific capital expenditures as follows: Building Upgrade for Fire & Rescue $500,000 Financial System Upgrade 100,000 GASB 34 -Restructure Financial Reporting 50,000 VA Western Comm. College -Site Preparation** 32,267 Treasurer -investment Tracking Software 41.000 Total $723,267 **1/3 funding for 3 years On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: cc: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors File W. Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance John M. Chambliss, Jr., Assistant Administrator Dan O'Donnell, Assistant Administrator Paul M. Mahoney, County Attorney Joseph Sgroi, Director, Human Resources • 8 ~' 1 Roanoke County Schools Year-End Balance for FY 1999-2000 Attachment A Budget 1999-2000 Year to Date Actuals Dollar Difference Percent Difference Revenues: Tuition, Rent & Interest State Revenue Federal Revenue Transfer from County Miscellaneous Revenue Beginning Balance Total Revenue Expenditures: 70 School Board 71 School Superintendent 72 Budget & Finance 73 Instructional Personnel 74 Transportation 75 Facilities & Operations 76 Administrative Personnel 77 Summer School 78 Community Relations 79 Instruction 80 Assistant Superintendent 81 Remediation & Testing 82 Vocational Education 83 Pupil Personnel Services 85 Staff Development 86 Guidance 87 Media Services 88 Pupil Assignment 89 Classified Personnel 90 Adult Education Total Expenditures Ending Balance as of June 30, 2000 • 496,255 655,549 159,294 32.10% 42,686,283 43,239,933 553,650 1.30% 124,564 124,996 432 0.35% 48,351,740 48,351,740 0 0.00% 61,910 39,923 (21,987) -35.51% 1,951,696 1,951,696 0 0.00% 93,672,448 94,363,837 691,389 0 74% 105,027 92,641 12,387 11.79% 426,296 117,900 308,396 72.34% 6,966,050 6,700,177 265,873 3.82% 57,889,336 57,166,903 722,433 1.25% 604,419 792,313 (187,895) -31.09% 3,623,655 3,410,380 213,275 5.89% 6,323,986 6,210,529 113,457 1.79% 393,776 616,847 (223,071) -56.65% 88,164 64, 980 23,184 26.30% 480,491 469,459 11.,032 2.30% 829,066 828,897 169 0.02% 128,684 115,167 13,517 10.50% 263,756 250,338 13,417 5.09% 1,814,175 1,800,725 13,450 0.74% 74,352 62,104 12,249 16.47% 207,820 207,776 44 0.02% 601,200 601,010 190 0.03% 92,660 73,645 19,015 20.52% 12,604,471 12,199,271 405,200 3.21 155,064 107,572 47,492 30.63% 93,672,448 91,888,635 1,783,813 1.90% 0 2,475,202 2,475,202 M: \Fi Hance\Com mon\Audit2000\ye-sum m ary.xls01 / 16/2001 • Attachment B Audited Year-End Balance Roanoke County Schools June 30, 2000 Carryover balance from 1998-99 1,951,696 Revenues from 1999-2000 (less than 1 % over budget) 92,412,141 Less expenditures from 1999-2000 (1.9% under budget) (91,888,635) Audited year-end balance at 6-30-00 2,475,202 Less Rollover Obligations: GASB #34 services approved by Board during budget (50,000) KPMG upgrade approved by Board during budget (97,867) Outstanding purchase orders (60,033) ERIP contract rollover (41,300) Music uniforms rollover (19 882) Starbase contract rollover (7 882) Summer testing bills outstanding (8,429) Legal fees due for 99-00 (10,598) Estimated balance available for departmental requests 2 179 111 Departmental Requests: 1 School buses (650 00C 2 Restore contingency for fuel tank replacement in 99-00 (54 214 3 Restore workers coin reserve for excess char es in 99-DO (30 OOC 4 Distance leammg lab at CSHS (104 73E 5 Upgrade distance leammg lab at GHS NSHS (10 341 6 Tables & chairs for NSHS distance leamm lab (2 050 7 Teaching consoles for distance learnin labs (4 500 8 Classroom set of math books for rades 3-8 (150 000 9 Projected fuel shorta a for current year (100,000 10 Facilities vehicle (16,500 11 Floor covering replacements (100 000 12 Replace in-Around Irfts (36 000' 13 Replace above-ground Irfts (8 000' 14 Filter crusher (4,000' 15 Tire balancer (4,300' 16 Electronic engine analyzer (3 700' 17 Dump truck (63 OOOJ 18 NMS -room heat/ac units ($6 000 each) (192 000) 19 5 computer stations for each high school library (30 000) 20 Wireless networking for mobiles/misc network upgrades (70 318) 21 Memory for GMS computers (2 700) 22 Instructional and administrative coin uters (17 745) 23 Reimburse media services for server room up rade (18 200) 24 Middle school classroom computers (86 359) 25 Elementary classroom computers (249 700) 26 Chairs for CSHS computer labs (1 750) 27 Carpet, blinds, re-keyARBTC (10 500) 28 Carpet, TV & VCR's, re-key RCCC (8 500) 29 LCD projector (4.0001 Unallocated Balance -School Capital Fund 115,098 _ Flora _ Weber _ Hodge _ Lange _ Lange _ Lange _ Lange _ Lange _ Flora _ Flora _ Flora _ Flora _ Flora Flora -Flora ~_ Flora Flora Flora James James James James James James James Calhoun Calhoun Calhoun Whitaker Trumbower Trent ~1 M:1FinancelCommonWudit20001[File] 01/16/2001 01/16/2001 t ACTION NO. ITEM NUMBER ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: Work Session to Discuss Citizen Inquiry System Proposal COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to discuss the purchase of a Citizen Inquiry System for the County of Roanoke. Many local governments are purchasing these systems for quicker response to citizen inquiries, improved record keeping, and to provide 24 hour service to citizens. A committee, chaired by Board Clerk Mary Allen, has done an excellent job of gathering information on various Citizen Inquiry Systems. They met with several vendors and have also contacted other localities who are using Inquiry/Complaint systems. General Services was also considering new software to handle their bulk-brush collection calls and garbage pickup complaints. The current software program they have is old and no longer suits their needs. The committee is recommending that the County purchase a software program, Suite Response, that is already being used by the Cities of Roanoke and Lynchburg. Roanoke City has had the program since 1998 and Lynchburg since 1999. Both localities-are very pleased with the software. This software is adaptable to a variety of uses including Internet capability, communication with VDOT concerning road/highway concerns, utility work orders, and internal requests such as maintenance requests, computer maintenance requests, and bulk/brush pickup. After a year of looking at various systems, the committee is very enthusiastic about the many uses for this software and the enhanced customer service it will provide to our citizens and staff. If the Board desires, this program can be loaded into computers in your homes that would be provided by the County. Both the cities of Lynchburg and Roanoke purchased computers for the members of their governing bodies, and the Citizen Inquiry System is loaded into their home computers. Many of you receive complaints or requests at your homes, and this program would allow you to immediately enter the information or check on the status of an ongoing request for service or citizen complaint from your home computer ` t .. q_ ~ as well as receive and send a-mails and attachments from citizens and staff. I am bringing this to you in a work session so we can demonstrate how the system operates and ask for your support. At the work session, staff will describe the proposed program, its capabilities, other possible uses for the software, and costs. Also included with your agenda packet is a CD and brochures from the vendor for your review prior to the work session. We hope to have the system installed and operating by July 1, 2001 Submitted by: f.-e.,~.~,,, G. Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Johnson Received () McNamara- _ _ Referred () Minnix To () Nickens _ _ _ ACTION NO. ITEM NUMBER -=- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: Work Session on Mid-Year Expenditures and Revenue Update for FY00-O1. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a budget work session to discuss items related to development of the FY 2001-02 budget. This work session will focus on the following items for discussion: Mid-year expenditure review of operations Overview of Revenue Projections for FY00-Ol Additional information on these topics will be provided at the work session. Looseleaf notebooks will be distributed, organized by topic, to allow easy reference of work session "working papers" throughout the budget process. Respectfully submitted, ~"'~tl - Brent Robertson Budget Director Appro d by, Elmer C. Hodge County Administrator .. ~~~ ACTION VOTE Approved () Motion by: No Yes Abs Denied () Church _ _ _ Received () Johnson _ _ _ Referred () McNamara _ _ _ To O Mmmx _ _ _ Nickens v_ d R y ~ 3 m ~ V ~ ~ Q L Q O U r. } e O LL LL > ~p ~p 0 oe eQ o 3e ~ 0 0 0 ~ o oe o ° ~ ~ N ~ e ~ o ° ~` O Q O O 00 IA N n N O O n Q Q In .- O O n Q Q N Q C7 f7 M '- O O r Q N (° ~ N O O~ N Q fh 117 O (D 00 R R N M~ (O ~ ~ u: ~ ~ y) M OM MM jy ~ M 19 ~ ~ ~ ~ ~ Y! ~ IH e0 G d ~ Y ~ O ~ _ ~ r 0 p ~ N C C ~ ~ ~ O ~ U p i d } LL r W e Q O ~ A O m ~ LL G . ~ O ~ M } ~ LL O 7 OQI V O1 Q LL Of A ~ ~ Q } LL W mat 7 n U OI Q LL O O (0° O O O O O O O O O O pQ 1n ~ 11'1 ~ W (~ ~ N O It) O 117 O O Q O 1A N~ ~ I~ N OOD Q M ~V °) n OQ V1 IN .n- N OM Q ui Or r r Q N n U9 "' fV ~~~$~~p~p~~~8o~g~pp~~~~ ~~ o_ Q n g g (00 O M n n t° I(7 n° N n rn~° a0 IA pp r n N r a0 17 (° r (° f0 IA r (° I!1 n M 117 r a0 pI r O fh N to Q fh r r N r n N N In N r ~ y oe ~~ o ~ o 0 0 0 0 oe ~ o 0 0 0 oe oe ~ o Q Q rn In In rn Q In Q n Irk co Q o Q o ao ro ro C° 1'7 O I(1 N (7 r IA N 1() O] N Q M N 1!7 In O O IA M (O Q tb N Q Q (1 C7 Q M Q M (O In N N /D C~1 M N N N IA fNO M Q N 1~ Q l'1 n 1A N O~ n to ~~ (O O O IA N_ fh 17 M n (° CO f7 N Q N r n IA M T n O ap n M °> {p IA Q O OD O O n N cn O N n Q Ip n r Q N O N Q N N (° N r r oD N Q N r r r ~ ~ n Q O N N Q O O c~) Q(p N (7 N c+) O lD Q n /n 111 Q to N_ Q Q M M n n W tD aD n O n Q 1f1 N Q /ppn~ ~ Q Q N ~~pp N O 00 r IA r c8n aD I~pnp a0 O 18n (O ~Cp7 N Q In (MO OND N M O fM7 (O ~ n 1A 1~ N ~ (O O M (O r O ~ ~ 00 N N (D Q Q r N r r a0 N O Q1f! N 19 f° 117 IA up O t° f° IA O Q Q I(1 OD N r Q Q N O n n M Q n {° O~ In a0 N Q N n O Q N N Ov O 00 to l° to QQp 11~~ Q CSI 1A O (D O O 11'1 pnp~~ a0 ((Op Q In C~ IOA O M N n np W O GO ~ O O N n n r (p ~ l") O~ t° (7 (h IA aO O cd N O O N ~ ~ ~ N n 17 (O a0 IA O V N N N~ fh r r N r f° N ~ V1 fl9 fppp s~ (7 Q /° Ip (7 (p °1 OD n a0 N O n O In O_ IA 00 ~ r ~ Q 1'~ In ~ M !~I N Q O ~ IA M N n Q 117 Q In O M N Of GO LL7 V l'~ 10 (O (7 UD O (D IA In N {7 N L° O 1'~ f7 a0 Q l'7 Q OD In {° O N m Q n In Q r) u7 Q N In ~ rn c~ n o N~ Q ID N IA N N O N fh Q O n IA n M 117 l0 O N IA Q M r r N O N ~ /A !A X l6 F d U X ~ N m a m F ~ N C. to C O ~ ~ ~ ~ ~ X C O U d a m m N ~ ~ N F- U U N ~ J ~ = U m N X ~ ~>. ~ d ~ d J C X ~ ~ ~ m A d ~ N r H 0 C 1-- 7 U t ~ ~ _~ p~ m ° m N ~ U m d .d. d Q- m C J C L ~ ~ ~ L U LL -p O w ~ 'O 3 C w~ m m LL v~ N `m N o w ~, > E ~° v ~ m °L" t u~ 'u c°° m m~ L E ~ ro m N u E v ~ ~ a ~ ~ ~ m' m ~ ~ _ ~ U ~ a i% ~ U ~ ~ U° li m ~ o F Q_ z- Roanoke County Mid Year Expenditure Report FY 2000-01 Expenditures through 12/31/00 q,z Adjusted Actual Remaining Percent FY 00-01 Budget Expenditures Encumbered Balance Expended @12/31/00 @12/31/00 @12/31/00 @12/31/00 Year-To-Date General Government Subfund Board of Supervisors 256,899 119,507 0 137,392 46.5% County Administrator 212,298 110,520 233 101,545 52.2% Asst. County Admin-Mgt Services 123,892 54,251 0 69,641 43.8% sst. County Admin-Human Service 160,863 75,745 0 85,118 47.1% Community Relations 191,772 74,144 0 117,628 38.7% County Attorney 385,587 194,285 0 191,302 50.4% Human Resources 444,942 208,356 0 236,586 46.8% Economic Development 879,793 623,794 115 255,884 70.9% Commissioner of Revenue 660,630 300,472 113 360,045 45.5% Commonwealth Attorney 641,703 299,724 8,433 333,546 48.0% Sherrill 5,044,103 2,503,081 375 2,540,647 49.6% Treasurer 666,986 263,099 3,378 400,509 40 0% Clerk of the Circuit Court 789,413 362,893 5,089 421,431 46.6% Circuit Court Judges 189,845 23,822 21,436 144,587 23.8% General District Court 40,922 13,824 0 27,098 33.8% Magistrate 1,655 847 0 808 51.2% Juvenile & Domestic Relations Cou 13,429 6,360 0 7,069 47.4% Court Service Unit 602,404 179,762 0 422,642 29.8% Real Estate Assessments 801,586 375,057 12,283 414,246 48.3% Finance 850,035 400,626 5,217 444,192 47.7% Management and Budget 161,850 85,149 0 76,701 52.6% Public Transportation 128,321 78,553 0 49,768 61.2% Purchasing 356,324 164,854 750 190,720 46.5% Public Safetv Police 7,260,584 3,426,233 11,968 3,822,383 47.4% Fire and Rescue 5,719,923 2,534,989 9,669 3,175,265 44.5% m:\finance\budget\expndtr\midyr0l 01/19/2001 Page 1 of 2 ~~~ Roanoke County Mid Year Expenditure Report FY 2000-01 Expenditures through 12/31/00 Adjusted Actual Remaining Percent FY 00-01 Budget Expenditures Encumbered Balance Expended @12/31/00 @12/31/00 @12/31/00 @12/31/00 Year-To-Date Community Development 3,347,102 1,553,675 12,781 1,780,646 46.8% General Services 6,129,520 2,698,567 985,990 2,444,963 60.1% Grounds Maintenance 1,566,986 800,706 3,726 762,554 51.3% Parks and Recreation 1,575,034 726,185 1,251 847,598 46.2% Public Health 450,484 225,242 0 225,242 50.0% Social Services 4,853,946 2,206,287 1,608 2,646,051 45.5% Library 2,051,604 873,813 3,167 1,174,624 42.7% VPI Extension 89,141 21,501 0 67,640 24.1 Elections 217,990 119,307 552 98,131 55.0% Contributions -Social Serv. Orgs. 258,664 40,022 0 218,642 15.5% Contributions -Human Serv. Orgs. 87,410 78,910 0 8,500 90.3% Contributions -Cultural Serv. Orgs. 192,151 144,187 0 47,964 75.0% Total General Government Subfund 47,405,791 21,968,349 1,088,134 24,349,308 48.6% Other Subfunds: Law Library 172,601 20,115 0 152,486 11.7% Recreation Fee Classes 1,340,122 322,942 18,550 998,631 25.5% E-911 Maintenance 1,440,043 223,594 54,666 1,161,782 19.3% Management Information Systems 1,710,828 804,998 70,996 834,834 51.2% Communications 678,489 412,696 0 265,793 60.8% County Garage 272,606 141,186 0 131,420 51.8% Total Other Subfunds 5,614,688 1,925,531 144,212 3,544,946 36.9% Grand Total General Fund 53,020,479 23,893,879 1,232,346 27,894,254 47.4% m:\finance\budget\expndtr\midyr0l 01/19/2001 Page z of 2 q.~ Mid-Year Variances Dept. Mid-Year % Comment Allocated contribution payments made during first and Economic Development 70.9% second quarters of fiscal year. Management & Budget 52.6% July payment for the FY01 Budget Book BOS has requested a review of current service levels. The Review Team will recommend either service Public Transportation 61.2% modifications or increased funding. General Services 60.1 % One time capital encumbrance for vehicle purchase Elections 55.0% Additional staff to work polls for the November election. Allocated funds are paid upon agency request. Many Contributions -Human agencies receive full payments during the first quarter of Service Organizations 90.3% the County's fiscal year. Contributions -Cultural Organizations Communications Allocated funds are paid upon agency request. Many agencies receive full payments during the first quarter of 75.0% the County's fiscal year. Motorola 800 MHz maintenance contract is prepaid quarterly; third quarter has already been paid. County pays entire cost before getting the approximately $40,000 60.8% per quarter reimbursement from Roanoke City. ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: Preparation for the Economic Development Forum 2001 on January 27, 2001. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to discuss the Economic Development Forum 2001 to be held at Hollins University on January 27, 2001 from 8:30 a.m. to 5:00 p.m. Staff will provide the list of participants, the tentative schedule, and other information to the Board. Submitted by: ~.~.~.. G. ~;~.-at.yc- Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ Denied () Johnson _ _ _ Received () McNamara_ _ _ Referred () Minnix _ _ _ To () Nickens J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY JANUARY 23, 2001 RESOLUTION 012301-4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Minnix to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen Clerk to the Board of Supervisors cc: File Closed Session File t ~ ~ 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2001 RESOLUTION 012301-5 OF CONGRATULATIONS TO KEVIN LEE CAPELETY FOR AN OUTSTANDING FOOTBALL SEASON AND BEING NAMED TO ALL-STATE FIRST TEAMS, GROUP AA WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, Kevin Lee Capelety, a senior at Northside High School, had an outstanding season on the football team, and was instrumental in the 2000 Vikings winning the Blue Ridge District Championship with a record of 10 wins and 2 losses; and WHEREAS, Kevin demonstrated his outstanding athletic ability and good sportsmanship throughout the season; and WHEREAS, Kevin received the following honors during the 2000 season: ^ First Team -All-Blue Ridge District ^ District Offensive and Defensive Lineman of the Year ^ First Team -All-Region III -Offensive and Defensive Lineman ^ First Team - V.H.S.C.A. All-State ^ First Team - Associated Press All-State NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to KEVIN LEE CAPELETY for an outstanding football season and being named to All-State First Teams, Group AA. BE IT FURTHER RESOLVED, that the Board of Supervisors extends its bestwishes to Kevin Capelety for continued success in all of his future endeavors. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix 1 NAYS: None A COPY TESTE: ,~ • Q.GGt..~._ Mary H. Allen Clerk to the Board of Supervisors CC: File Resolutions of Appreciation File Linda Weber, School Superintendent l ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2001 RESOLUTION OF CONGRATULATIONS TO KEVIN LEE CAPELETY FOR AN OUTSTANDING FOOTBALL SEASON AND BEING NAMED TO ALL- STATE FIRST TEAMS, GROUP AA WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, Kevin Lee Capelety, a senior at Northside High School, had an outstanding season on the football team, and was instrumental in the 2000 Vikings winning the Blue Ridge District Championship with a record of 10 wins and 2 losses; and WHEREAS, Kevin demonstrated his outstanding athletic ability and good sportsmanship throughout the season; and WHEREAS, Kevin received the following honors during the 2000 season: ^ First Team -All-Blue Ridge District ^ District Offensive and Defensive Lineman of the Year ^ First Team -All-Region III ^ First Team - V.H.S.C.A. All-State ^ First Team - Associated Press All-State NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to KEVIN LEE CAPELETY for an outstanding football season and being named to All-State First Teams, Group AA. BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to Kevin Capelety for continued success in all of his future endeavors. s: ,.: r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2001 ORDINANCE 012301-6 TO VACATE A SANITARY SEWER EASEMENT AND INGRESS & EGRESS EASEMENT ON PLAT OF "SECTION NO. 1, THE GROVES," IN PLAT BOOK 17, PAGE 89, A PORTION OF A 20' ACCESS EASEMENT ON RESUBDIVISION PLAT OF "PUMP STATION LOT (0.400 AC.) & 20' ACCESS EASEMENT," IN PLAT BOOK 17, PAGE 101, AND A 20' WATER LINE EASEMENT ON PLAT OF "SECTION NO. 3, THE GROVES," IN PLAT BOOK 18, PAGE 153, AND SAID EASEMENTS BEING FURTHER SHOWN AS EXISTING EASEMENTS ON PLAT OF "SECTION N0.5,THE GROVES," IN PLAT BOOK 21, PAGE 40, WITHIN THE BOUNDARIES OF MONET DRIVE, AND LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by plat entitled `SECTION N0.1, "THE GROVES"', dated November 10, 1994, and of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 17, page 89, a "S.S.E." [sanitary sewer easement] and an "INGRESS AND EGRESS EASEMENT TO SEWER PUMP STATION" [access easement] were created and shown within the future right-of-way for the extension of Monet Drive; and, WHEREAS, by `PLAT SHOWING THE RESUBDIVISION OF TRACT "A" (52.011 AC.) PROPERTY OF NICHOLAS H. BEASLEY, TAX#96.02-1-46.4, CREATING HEREON PUMP STATION LOT (0.400 AC.) & 20' ACCESS EASEMENT" dated December 15, 1994, and of record in the aforesaid Clerk's Office in Plat Book 17, page 101, a "NEW 20' ACCESS EASEMENT" was shown and dedicated for access to the pump station lot, a portion of which lies within the extension of Monet Drive; and, WHEREAS, by plat entitled `SECTION N0.3, "THE GROVES"', dated January 1996, and of record in the aforesaid Clerk's Office in Plat Book 18, page 153, a "20' W.E." [water line easement] was created and shown within the future extension of Monet Drive; and, WHEREAS, by plat entitled `SECTION NO. 5, "THE GROVES"', dated June 23, 1 1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 40, the extension of Monet Drive was dedicated to the public and each of the above-described easements are shown as existing easements within the right-of-way; and, WHEREAS, the Petitioner, Palm Land Company, L.C., has requested that, pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended), the sanitary sewer easement and access easement, a portion of the 20' access easement, and the 20' water line easement be vacated in order for Monet Drive to be accepted into the state secondary road system, free and clear of any third party rights or encumbrances; and, WHEREAS, it will serve the interests of the public to have Monet Drive accepted into the state secondary road system and, upon receipt of a permit from VDOT for the existing facilities within the right-of-way of Monet Drive, the subject easements are no longer required; and, WHEREAS, this vacation will not involve any cost to the County and will not interfere with the provision of public services; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended); the first reading of this ordinance was held on January 9, 2001, and the public hearing and second reading of this ordinance was held on January 23, 2001. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the "SANITARY SEWER EASEMENT & ACCESS EASEMENT (P.B. 17, PG. 89) TO BE VACATED" shown hatched on Exhibit A attached hereto, said easements having been created and shown as "S.S.E." and "INGRESS AND EGRESS EASEMENT 2 TO SEWER PUMP STATION" on plat of `SECTION NO. 1, "THE GROVES"', dated November 10, 1994, and of record in the aforesaid Clerk's Office in Plat Book 17, page 89, and further shown as "EX. S.S.E. & ACCESS EASEMENT, P.B. 17, PG.89" on plat of `SECTION NO. 5, "THE GROVES"', dated June 23, 1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 40, located in the Cave Spring Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the condition that the existing sanitary sewer facilities may continue to occupy the right-of-way for Monet Drive in the existing condition and location, and that a permit for the sanitary sewer lines and facilities is issued by VDOT. 2. That the "PORTION OF 20' ACCESS EASEMENT (P.B. 17, PG. 101) TO BE VACATED" shown hatched on Exhibit A attached hereto, said easement having been shown and dedicated as "NEW 20' ACCESS EASEMENT" on `PLAT SHOWING THE RESUBDIVISION OF TRACT "A" (52.01 1 AC.) PROPERTY OF NICHOLAS H. BEASLEY, TAX#96.02-1- 46.4, CREATING HEREON PUMP STATION LOT (0.400 AC.) & 2O' ACCESS EASEMENT" dated December 15, 1994, and of record in the aforesaid Clerk's Office in Plat Book 17, page 101, and further shown as "EX. 20' ACCESS EASEMENT, P.B. 17, PG.101" on plat of 'SECTION NO. 5, "THE GROVES"', dated June 23, 1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 40, located in the Cave Spring Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended). 3. That the "20' WATER LINE EASEMENT (P.B. 18, PG. 153) TO BE VACATED" shown hatched on Exhibit A attached hereto, said easement having created and shown as "20' W.E." on plat of `SECTION NO. 3, "THE GROVES"', dated January 3 1996, and of record in the aforesaid Clerk's Office in Plat Book 18, page 153, and further shown as "EX. 20' W.L.E., P.B. 18, PG. 53" on plat of `SECTION N0.5, "THE GROVES"', dated June 23, 1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 40, located in the Cave Spring Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the condition that the existing water facilities may continue to occupy the right-of-way for Monet Drive in the existing condition and location, and that a permit for the water lines and facilities is issued by VDOT. 4. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner, Palm Land Company, L.C. 5. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 4 A COPY TESTE: Mary H. Allen Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 5 SANITARY SEWER EASEMENT & T~~',~.96.0~ r-~^ ~ ACCESS EASEMENT (P.B. 17, PG. 89) f'r'OPE~TY OF TO BE VACATED (HATCHED) PALA~ LAID COi~9P,4/i/Y, L C. TRACT ~,4 " P B. T7, PG. 3 20' WATER LINE EASEMENT (P.B. 18; PG. 153) TO BE VACATED THATCHED) -- ~ ~ _. ,. ~~ ~ -. ~\ ~ \ EX. i_ _ ,c' ~ ~ ~ ~ PORTION CF 2Q' ACCESS EASEMENT, gyp' R~ ~~ (P.G. 17, PG. 101) TO BE VACATED ~ - (HATCHED) - 1 \ EX F,~~~ ~ / ~ ' E,Y. S.S.E. ~ NQ TURAL ' ~' ~ P.B. 1,? PG. 89 \ O.B. ~ ~ ~~ 'SECTlO/~ No. 5 \ _ -- ~,.~''' \ ~° ~ "THE GPD 1/ES '' - .~--~ ~ / \ SECT/ON No. 3 a "THE GRDVES'~ a / E,t! .~G'CES,~ ~5~~~/VT P.B. 18 PG. 15,3 a t _. DESCRIPTION: A sanitary sewer easement and access easement (P.B. 17, PG. 89), a portion of 20' access easement (P.B. 17, pg. 101) and 20' water line easement (P.B. 18, PG.153) within the boundaries of Monet Drive located in Section No .5, The Groves. R Q.~lYQ~ . CQ ~1'.NT'Y' 1~EP._~ ?~T~.~ N?' ~Q.~'' £'t13~.d~U~.~T'Y ~~ ~ T C}:~'~y~'I1~T SANITARY SEWER EASEMENT AND ACCESS EASEMENT, ' A PORTION OF 20' ACCESS EASEMENT AND 20' WATER LINE EASEMENT TO BE VACATED SECTION NO. 5, THE GROVES ACTION NUMBER ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: Ordinance to vacate a sanitary sewer easement and access easement on plat entitled, "Section No. 1, The Groves," Plat Book 17, Page 89, a portion of a 20-foot access easement on plat entitled, "Pump Station Lot (0.400 Ac.) and 20' Access Easement," Plat Book 17, Page 101, and a 20' water line easement on plat entitled, "Section No.3, The Groves," Plat Book 18, Page 153, and further shown as "Existing Sanitary Sewer and Access Easement (P.B. 17, PG. 89), Existing 20' Access Easement (P.B. 17, PG. 101) and Existing 20' Water Line Easement (P.B. 18, PG.153) " on plat entitled, "Section No.5, The Groves," Plat Book 21, Page 40, within the boundaries of Monet Drive, located in the Cave Spring Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: G~~~e~r~YN~ This is the second reading of the proposed ordinance to vacate a sanitary sewer easement and access easement on plat entitled, "Section No. 1, The Groves," Plat Book 17, Page 89, a portion of a 20-foot access easement on plat entitled, "Pump Station Lot (0.400 Ac.) and 20' Access Easement," Plat Book 17, Page 101, and a 20' water line easement on plat entitled, "Section No. 3, The Groves," Plat Book 18, Page 153, and further shown as "Existing Sanitary Sewer Easement and Access Easement (P.B. 17, PG. 89), Existing 20' Access Easement (P.B. 17, PG. 101) and Existing 20' Water Line Easement (P.B. 18, PG. 153)" on plat entitled, "Section No. 5, The Groves," Plat Book 21, Page 40, within the boundaries of Monet Drive. 1 ~~~ In January 1995, Palm Land Company, L.C., dedicated a sanitary sewer easement and access easement to the County of Roanoke by subdivision plat of Section No. 1, The Groves, as recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia, in Plat Book 17, Page 89. In January 1995, Nicholas H. Beasley, owner of Tract "A," Tax Map # 96.02-1-46.4 dedicated for public use a 20' access easement on plat entitled, "Pump Station Lot (0.4000 Ac.) and 20' Access Easement" recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, Plat Book 17, Page 101. Soon thereafter, Palm Land Company, L.C. purchased the Beasley property (Tax Map # 96.02-1-46.4) for the development of a single family residential subdivision. In April 1996, Palm Land Company, L.C., dedicated a 20' water line easement to the County of Roanoke by subdivision plat of Section No. 3, The Groves, as recorded in the Clerk's office of the Circuit Court of Roanoke, Virginia, in Plat Book 18, Page 153. In July 1998, Palm Land Company, L.C. subsequently subdivided the property on which the above described easement exist by plat showing Section No.5, The Groves, of record in the aforesaid Clerk's office, Plat Book 21, Page 40. The above described easements lie within Section No. 5, The Groves, and are within the boundaries of Monet Drive. In order for this portion of Monet Drive to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of- way be free and clear of any third party rights and encumbrances. The vacation of the sanitary sewer easement (P.B. 17, PG. 89) and 20' water line easement (P.B. 18, pg. 153) to the Commonwealth of Virginia would be subject to VDOT issuing a permit for such facilities and the condition that the facilities located within the 50-foot right-of-way of Monet Drive, Section No.5, The Groves, may continue to occupy the street in the existing condition and location. The Utility Department is in agreement with this request. (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for vacation of the sanitary sewer easement, access easements and water line easement within the boundaries of Monet Drive, Section No. 5, The Groves. 2 u-- (2) Decline to adopt the proposed ordinance, which would result in the remaining portion of Monet Drive remaining a private road. Staff recommends that the Board of Supervisors adopt the proposed ordinance as provided in Alternative 1. SUBMITTED BY: ,--, Arno d Covey, Director Department of Community Development Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by:_ APPROVED BY: Elmer C. Hodge County Administrator VOTE No Yes Abs Church Johnson McNamara Minnix Nickens cc: Paul Mahoney, County Attorney Arnold Covey, Director, Community Development 3 SANITARY SEWER EASEMENT & ACCESS EASEMENT (P.B. 17, PG. 89) TO BE VACATED (HATCHED) .~--. 20' WATER LINE EASEMENT (P.B. 18, PG. 153) TO BE VACATED (HATCHED} TA~';~96.02-1-~; .~ Pr?OPEh~7Y OF PALA~ LAIRD C0~9P.4/VY, L C Tf,'.4CT ~,4 " E'• ~ 1~ PG. 3 EX T PORTION OF 20' ACCESS EASEMENT. _.- gyp' R/~' (P.G. 17, PG. 101) TO BE VACATED \ (HATCHED). - ~ \ Ex EA~~ . % / ~ . EX. S. S E. ~ NATUR,~L P.B. 17, PG. 89 \ D,B. ~ ~" ~ ~~ "SECT/ON No. 5 ~ SECT/ON No. 3 0.; / \ "THE GRO DES ~ / max. ,~cc~ ~ ~.s~~~ivT ~' / ~ ~ r'?c'? 17, Pl,, 101 ~ P..g 1t3, PG: I53 / a DESCRIPTION: A sanitary sewer easement and access easement (P.B. 17, PG. 89), a portion of 20' access easement (P.B. 17, pg. 101) and 20' water line easement (P.B. 18, PG.153) within the boundaries of Monet Drive located in Section No .S, The Groves. SANITARY SEWER EASEMENT AND ACCESS EASEMENT, " R~A1-jQ~ C©UNT'Y A PORTION OF 20' ACCESS EASEMENT AND 20' WATER D~'F._~ ~3'~~~'.N?' ~1s'~' LINE EASEMENT TO BE VACATED . SECTION NO. 5, THE GROVES t,~4, "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2001 ORDINANCE TO VACATE A SANITARY SEWEREASEMENT AND INGRES S & EGRESS EASEMENT ON PLAT OF "SECTION NO. 1, THE GROVES," IN PLAT BOOK 17, PAGE 89, A PORTION OF A 20' ACCESS EASEMENT ON RESUBDIVISION PLAT OF "PUMP STATION LOT (0.400 AC.) & 20' ACCESS EASEMENT," IN PLAT BOOK 17, PAGE 101, AND A 20' WATER LINE EASEMENT ON PLAT OF "SECTION NO. 3, THE GROVES," IN PLAT BOOK 18, PAGE 153, AND SAID EASEMENTS BEING FURTHER SHOWN AS EXISTING EASEMENTS ON PLAT OF "SECTION NO. 5, THE GROVES," IN PLAT BOOK 21, PAGE 40, WITHIN THE BOUNDARIES OF MONET DRIVE, AND LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by plat entitled `SECTION NO. 1, "THE GROVES"', dated November 10, 1994, and of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 17, page 89, a "S.S.E." [sanitary sewer easement] and an "INGRESS AND EGRESS EASEMENT TO SEWER PUMP STATION" [access easement] were created and shown within the future right-of--way for the extension of Monet Drive; and, WHEREAS, by `PLAT SHOWING THE RESUBDIVISION OF TRACT "A" (52.011 AC.) PROPERTY OF NICHOLAS H. BEASLEY, TAX #96.02-1-46.4, CREATING HEREON PUMP STATION LOT (0.400 AC.) & 20' ACCES S EASEMENT" dated December 15, 1994, and of record in the aforesaid Clerk's Office in Plat Book 17, page 101, a "NEW 20' ACCESS EASEMENT" was shown and dedicated for access to the pump station lot, a portion of which lies within the extension of Monet Drive; and, WHEREAS, by plat entitled `SECTION N0.3, "THE GROVES"', dated January 1996, and of record in the aforesaid Clerk's Office in Plat Book 18, page 153, a " 20' W.E." [water line easement] was created and shown within the future extension of Monet Drive; and, WHEREAS, by plat entitled `SECTIONNO. S, "THE GROVES"', dated June 23, 1998, and G~. "` e of record in the aforesaid Clerk's Office in Plat Book 21, page 40, the extension of Monet Drive was dedicated to the public and each of the above-described easements are shown as existing easements within the right-of--way; and, WHEREAS, the Petitioner, Palm Land Company, L.C., has requested that, pursuant to § 15.2- 2272.2 of the Code of Virginia (1950, as amended), the sanitary sewer easement and access easement, a portion of the 20' access easement, and the 20' water line easement be vacated in order for Monet Drive to be accepted into the state secondary road system, free and clear of any third party rights or encumbrances; and, WHEREAS, it will serve the interests of the public to have Monet Drive accepted into the state secondary road system and, upon receipt of a permit from VDOT for the existing facilities within the right-of--way of Monet Drive, the subject easements are no longer required; and, WHEREAS, this vacation will not involve any cost to the County and will not interfere with the provision of public services; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended); the first reading of this ordinance was held on January 9, 2001, and the public hearing and second reading of this ordinance was held on January 23, 2001. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the "SANITARY SEWER EASEMENT & ACCESS EASEMENT (P.B. 17, PG. 89) TO BE VACATED" shown hatched on Exhibit A attached hereto, said easements having been created and shown as "S.S.E." and "INGRESS AND EGRESS EASEMENT TO SEWER PUNIl' STATION" on plat of `SECTIONNO. 1, "THE GROVES"', dated November 10, 1994, and of record in the aforesaid Clerk's Office in Plat Book 17, page 89, and further shown as "EX. S.S.E. -" & ACCESS EASEMENT, P.B. 17, PG.89" on plat of `SECTION NO. S, "THE GROVES"', dated June 23, 1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 40, located in the Cave Spring Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the condition that the existing sanitary sewer facilities may continue to occupy the right-of--way for Monet Drive in the existing condition and location, and that a permit for the sanitary sewer lines and facilities is issued by VDOT. 2. That the "PORTION OF 20' ACCESS EASEMENT (P.B. 17, PG. 101) TO BE VACATED" shown hatched on Exhibit A attached hereto, said easement having been shown and dedicated as "NEW 20' ACCESS EASEMENT" on `PLAT SHOWINGTHERESUBDIVISIONOf TRACT "A" ($2.011 AC.) PROPERTY OF NICHOLAS H. BEASLEY, TAx #96.02-1-46.4, CREATING HEREON Pty STATION LOT (0.400 AC.) & 20' ACCESS EASEMENT" dated December 15, 1994, and of record in the aforesaid Clerk's Office in Plat Book 17, page 101, and further shown as "EX. 20' ACCESS EASEMENT, P.B. 17, PG.101" on plat of `SECTION NO. 5, "THE GROVES"', dated June 23, 1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 40, located in the Cave Spring Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2- 2272 of the Code of Virginia (1950, as amended). 3. That the " 20' WATER LINE EASEMENT (P.B. 18, PG. 153) TO BE VACATED" shown hatched on Exhibit A attached hereto, said easement having created and shown as " 20' W.E." on plat of `SECTION NO.3, "THE GROVES"', dated January 1996, and of record in the aforesaid Clerk's Office in Plat Book 18, page 153, and further shown as "EX. 20' W.L.E., P.B. 18, PG. 53" on plat of `SECTION NO. S, "THE GROVES"', dated June 23, 1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 40, located in the Cave Spring Magisterial District ofthe County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as ~' amended), subject to the condition that the existing water facilities may continue to occupy the right- of-way for Monet Drive in the existing condition and location, and that a permit for the water lines and facilities is issued by VDOT. 4. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner, Palm Land Company, L.C. 5. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2001 ORDINANCE 012301-7 GRANTING A SPECIAL USE PERMIT TO JERRY LETTERMAN TO CONSTRUCT AND OPERATE MINI-WAREHOUSES IN AN I-2 ZONING DISTRICT, TO BE LOCATED AT 4530 BARLEY DRIVE (TAX MAP NO. 64.02-2-2j, CATAWBA MAGISTERIAL DISTRICT WHEREAS, Jerry Letterman has filed a petition for a special use permit to construct and operate mini-warehouses in an I-2 zoning district, to be located at 4530 Barley Drive (Tax Map No. 64.02-2-2) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on January 2, 2001; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on December 19, 2000; the second reading and public hearing on this matter was held on January 23, 2001. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Jerry Letterman to construct and operate mini-warehouses in an I-2 zoning district, to be located at 4530 Barley Drive (Tax Map No. 64.02-2-2) in the Catawba Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) All storage buildings and doors be neutral or earthtone in color. (2) All mini-warehouses located on the site will be of a portable/mobile design, and shall not be attached to any permanent foundation. If the property is needed for the improvements to Route 11/460, the buildings shall be removed by the applicant, and the value of the buildings, or the cost to remove them shall not be a cost to VDOT. (3) The construction of the units will be similar to the phasing plans as stated on the submitted site plan dated November 27, 2000. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 t~ i 4 ,1S >c ROANOIfE COUNTY Applicant: Jerry Letterman DEPARTMENT OF Zoning: Spectral Use COMMUNITY DEVELOPMENT Tax Map No. 64.02-2-2 ~.f -~ PETITIONER: Mr. Jerry Letterman CASE NUMBER: 2-1!2001 Planning Commission Hearing Date: January 2, 2001 Board of Supervisors Hearing Date: January 23, 2001 A. REQUEST Petition of Mr. Jerry Letterman, for a Special Use Permit to construct and operate mini-warehouses in an I-2 zoning district, located at 4530 Barley Drive, in the Catawba Magisterial District. B. CITIZEN COMMENTS No citizens spoke. C. SUMMARY OF COMMISSION DISCUSSION Mr. Tim Beard presented the staff report. The main Commission concerns regarding this petition were the VDOT proposal to improve Route 11/460 and the impact the widening would have on this property . Current VDOT plans indicate that this entire property may be needed for the road improvements. Mr. Letterman verified to the Commission that the proposed warehousing units are mobile. If VDOT does need to take property eventually, Mr. Letterman stated that he would move buildings to another property or sell the buildings. Questions regarding fabrication and exact colors of buildings were asked by the Commission. D. CONDITIONS • All storage buildings and doors be neutral or earthtone in color. • All mini-warehouses located on the site will be of a portable\mobile design, and shall not be attached to any permanent foundation. If the property is needed for the improvements to Route 11/460, the buildings shall be removed by the applicant ,and the value of the buildings, or the cost to remove them shall not be a cost to VDOT . • The construction of the units be will similar to the phasing plans as stated on the submitted site plan dated November 22, 2000. E. COMMISSION ACTION(S) Ms. Hooker made a motion to approve the request with the conditions. Motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other /` Terrance rring n, Secretary Roanoke County Planning Commission ./ • • County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 {540) 772-2068 FAX (540) 772-? 108 ~~... Cf.,~F TT~o nn~[l w Date received: ~~~~°~ z Received by: _ ~- o' ,. Applicariun fee: ~ . ~ r w~~~ PC/1~3,4 date: ~ ~ € Placards issued: ,~;~ BOS dace: Case Number ~ °°' ~- ~ ~,~~ ALL .<1PPLIC:~IV'TS 'I Check type of application file (check all that apply) 0 Rezoning Special Use ~ Variance Jerry Letterman (540) 387-0729 Applicants name/address w/zip 703 Apperson Dr. Phone• Salem, VA 24153 Fax No. (540) 389-5523 Jerry Letterman (540) 387-0729 Owner's name; address w/zip 703 Apperson Dr, Phone: Salem, VA 24153 Fax No. (540) 389-5523 Property Location 4520 Barley Dr. Magisterial District: Salem, VA 24153 ~, Community Planning area: ~,~ Tax ~1ap No.: 64.02-2-2 Existing Zoning: I-2 Size of parcel(s): Acres: 1.811 acres Existing Land Use: Former Industrial equipment storage REZONING .-I.~~~ SPECI.~Z; L'SE PERYIIT -1PPLIC.~I~TS (Rr'S1 I Proposed Zoning: I-2 with special use permit Proposed Land Use: Mini Warehouses 8z Storage Does th~g parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes ~'~ No ~ IF NO, A VARIANCE IS REQUIRED FIRST. VARIANCE UNANIMOUSLY APPROVE£3 Does the parcel meet the minimum criteria for the requested Use Type? Yes ~ No ~ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes 0 No ~ ~~, V-IRIt1~VCE 4PPLIC.'AIVTS (Y) Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF T~SE ITEMS ARE I~IISSING OR INCOMPLETE. / V R/ V R/ V Consultation 8 1/2" x 11" concept plan Application fee Application Metes and bounds description Proffers. if applicable Justification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the property or the owner s agent or contract purchaser and am acting with the knowledge and consent of the owner. , ~. ~, ;~ ' ~,; ~ ~ ; `;~~~,~ a"i~` l~~', Otivner's Signature ~ _~ . JUSTIF3CAT'ION FOR REZONING. OR.SPECZAI~ USE I'ERIVIIT REQLTES`I'' . ~ _..~- Applicant ~ \~ , The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer he following questions as thoroughly as possible. Use additional space if necessary. ""_ Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3} as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Grdinance. Site has already been cleared of industrial refuse strewn about the property. Granting of a special use permit will allow for construction of modern buildings, which will be much more attractive than that of its previous use, of industrial storage. Presently no such facility exists in that Roanoke County area, making it a near by storage facility for the public. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. Adds a easy access public facility and increases the tax base. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. Property owners of the residential properties are very happy that I have purchased and cleaned up the property. They have mentioned themselves, they would like to have a public storage facility in that area. The facility would have a positive affect for the public, by being a close storage facility and would not generate any road congestion, waterlsewer, fire or rescue problems. '~ ~~ ~` _ ."' a: ,, ~, ~ ~~ eC _': t,- ~.,', ~ ~" CURVE RADIUS TANGENT LENGTH DELTA CHORD CH.BEARING C-1 C-2 741.20' 1960.75' 150.41' 118.38' 298.79' 238.47' 2758'32' 8'54'36' 294.81' S 71'04'09'E 236.33' S 00'58'18'W ~ \~ ~ ~~ Gj~ ~ ~ Zoned I-1 \~ ~~~~ ` ~~~ /~C \~ ~ \~~ R~1N6~? Public Water _/ ' \ C ~ ~ Service ~ ~ ~ 1 `~ >>~ ~O ~ ~ 6~ ~I~ ` ~ Dralnfield ~ ~`~B~` Septic ,N~ fj, Tank p1Qe ~` ~ _ Now or Formerly j01y~ Kathleen Hill ~ Tax~1 64.02-2-3 ~ ~J•~ D.B. 656, Pg. 379 ~ Zoning: R-1 / 3o.s' ~• 8 37.3' / ~' /M ~ ~ /_ ~. ~ ~qp. ~4y \ 37.T \/ ~O ~~ ~~~ ~ti Grave- Lot ~ ~~~ Current Owner: ~~ ~bya ~~ Jerry Letterman D.8.870, Pg, 75 ` D.B. 1061, Pg. 680 ~ Tax# 64.02-2-2 `sa Zoning: I-2 ~~~'~ 1.81 Acres iRso~O Site: 4520 Barley Drive ~ Mailing: 703 Apperson Drive ~~ Salem, VA 24153 Now or Formerly Atwell & Lucille Freese Taxi 64.02-2-4 Zoned R-1 ~i~ w v S q7• B1. A hp+e \ \ ~ ~J, ~ k ~~• I I ~ I ~I ~ Z ~ ,~, x 30' 'cb• 31' N I U GLENVAR STORAGE NOT TO SCALE ~ i ~' ~q /~ ~ ~~ ,, ~~ ~' ~~ ~ ~i /,~ ~ / (` // `t7 l~ ~ \ m ~ ;7 i~ / .~ ~~, /h ~/ v ~ ~ .~° ~~ ,~ ~ {77(!! t0 3 /~ / / ~ ~ 7 ~ ~ 3a • r y ~~ ~ ~ ~ ~~ // ~ ~ ~ ~ // / ~ 1 i t n 93-x077 ` ~f~ ~ w I I 1 ~I flua ~ i~~lla ti ~e ~~ ~ ~ i11 to tp ~ ~'I~o- ~~V~ ~ oL~ ~t,~'I ~~~ "";~ ~ Q E? ~1 ~ ~p~~~ i Q ~ ~ ~ Qa, '~~ ~ ~~, ~ - a a , ~ 1 ~ ? ~ ~ L ~ ~ . y` `` ~ , \kk,I f \ \ .~~~ \ / i/1 \E ;i i \ ~` \ o~~ , ~ , `L ~~~' ,ti ~ ~ J/~ ~ \ / ~ ~1 ~ ~ J"~ ~ ~ ~ g 9~' I ~ `vim \\` -'~ ~ ~ 1 ./ ~ ~ .n65 G ~ 1~~1 e•/• 1 ~ o _ ~`. O \ N ~ ~ // r \\ ~ / UN ~ Si ~b~ $~ \ 1 ~~ i i / ~ ~ 2 \ ~~ i ~ ~~ f ~ \ 2 ppCo ~~ ~ _ ~. r~ _ _ \ \ \ \ s~ Q ~~~` LL"N \ w Q /~ mW ', \\ \\ /i~t,. \\ '~t~~v~u' ~ w0^v~'~9~s~^o~~S \\ f\ ~y~gy8 \ C1 ffg ;;i~'~ ~ 6U \ ~' ~° ~ ~ \ \\ s°A~~a~' e \ Q m~ z5~2 ~ \\\ \ ~ \~~ = ~ttto- ~~ ~\~ \ \ ~ \ Arc ~~~~ \ ~ Q s r\}~ N~ \ \ \ I \ / i 7s_ \ \ ,~ s .~ i ~ {fi5- ~ \ a- i ore is . ' i% ~ ,1\ ~ / / aa \ ~ ~ / ~ w~~ ~'~ r \ I \ 111 c ~~ ~ / t~~ sm ~ ,' // // ~/ ~ A ~ _ / / A O / / ~ i ~. ~ • • ~ i ~ 9 ~ / / ~ ~~ / • i ~~`* STAFF REPORT PETITIONER: JERRY LETTERMAN PREPARED BY: TIM BEARD CASE NUMBER: 2 - 1 / 2001 DATE: JANUARY 2, 2001 PART I A. EXECUTIVE SUMMARY This is a request for a Special Use Permit on a 1.811 acre parcel zoned I-2 in order to construct and operate mini-warehouses. The owner has acquired a variance from the two- acre minimum lot size standard otherwise applicable to mini-warehouse proposals. The location of this site is directly in the path of preliminary plans for the widening of Route 11. VDOT has commented that this parcel will be needed for the rerouting of Route 612 (Barley Drive) according to these plans and is therefore subject to condemnation by the Virginia Department of Transportation. The proposed development is consistent with the site's Community Plan designation of Principal Industrial. B. DESCRIPTION This petition seeks a Special Use Permit to constrict amini-storage facility on 1.811 acres located at 4520 Barley Drive between the Norfolk Southern tracks and U.S. 11 in the Catawba Magisterial District. C. APPLICABLE REGULATIONS Mini-warehouse operations are permitted only by Special Use Permit in the C-2, I-1 and I-2 zoning districts. Use and design standards applicable to this proposal include a minimum front yard setback of 35 feet, the prohibition of security fencing or gates within the front yard setback or buffer yard, and the prohibition of any cubicle doors directly facing any residentially zoned property. The following uses are not allowed: tenant or commercial auctions or garage sales, the servicing of motor vehicles, boats, trailers, lawn mowers or similar appliances; the operation of power tools, spray-painting equipment, table saws, lathes, compressors, welding equipment, kilns or similar equipment; the storage of combustible, hazardous or explosive materials and moving or storage business operations. Site design standards require minimum 26-foot wide interior driveways when cubicles open onto one side of storage units only or minimum 30-foot wide interior driveways when cubicles open onto both sides to accommodate loading and unloading at individual units. Adequate turning radiuses shall be provided where appropriate for vehicles at least 30 feet long. A 10-foot wide -- landscaped area consisting of small evergreen trees and shnibs bordering outdoor storage of motor vehicles, trailers and recreational vehicles shall be provided. Accomodations for alive-in manager shall be permitted. A commercial entrance permit will be required by VDOT (please see Part II B. Access). Site plan review shall be required to ensure compliance with County regulations. PART II A. ANALYSIS OF EXISTING CONDITIONS Location: The property is located immediately southeast of the U.S. 11 /Barley Drive (VA 612) intersection. Preliminary plans for the widening of Route 11 indicate that this parcel will be needed for the rerouting of Route 612. Route 612 will be routed through this parcel and connected to Technology Drive according to these plans. The site is in the Glenvar Community Planning Area and most urban services are available. Topo~raphy/Vegetation: This lot is predominantly flat excluding a small depression proposed for stormwater detention west of the existing entrance. Site borders are barbed-wire fenced and most of the area proposed for storage is gravel or dirt and grass-covered. The applicant intends to utilize an existing five-bay metal storage building and maintain an existing single-wide manufactured home for the on-site manager. The site does not lie within any FEMA designated floodplain per 1992 flood insurance rate maps. Surrounding Neighborhood: Adjacent tracts to the south and southwest are occupied by single family dwellings zoned R-l. North across Barley Drive is an I-1 zoned beverage distributor. East across Norfolk Southern property are single family residences. West across U.S. 11 stand additional single family houses. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture: The petitioner's concept plan proposes five new mini-warehouse buildings to be installed in three phases. All new buildings would be single-story (maximum height 12 feet). An existing single story open-bay 4,200 square-foot structure stands parallel to the west property line. Phase I calls for two buildings totaling 4,500 square feet. Phase II proposes one 2,100 square-foot structure and Phase III indicates two buildings containing 4,500 square feet. Total proposed new square footage equals 11,100 square feet of storage space excluding the existing open-bay structure. The owner projects a total of 74 new storage units within the five proposed buildings at sizes varying from 10 feet by 10 feet to 10 feet by 20 feet. Two of the new structures would be double sided. The applicant has stated that he intends to utilize mobile mini-warehouses known as "relocatable modules" or prefabricated modular units "[. ` ~"` that can be placed directly on asphalt or stone. Above the floor line, the structures are identical to pre-engineered self-storage buildings built on concrete slabs. Access/Internal Circulation: VDOT reports that the U.S. 11 widening project is likely to reroute VA 612 through the subject parcel (see VDOT map attached) connecting existing Barley Drive to Technology Drive. If this tract is not needed for the U.S. 11 project, site access could continue at the existing entrance from Barley Drive (although sight distance is questionable to U.S. 11) and/or frontage road F-620. Buildings may need adjusting in order to ensure adequate width drive aisles throughout the site. Traffic Generation: 1999 annual average daily traffic on this portion of VA 612 was estimated at 2,000 vehicles per day, significantly higher than the 904 vehicles per day reported in 1994, per VDOT records. U. S. 11's estimated 1999 daily traffic count was 11,300 vehicles per day. The proposed mini-warehouse operation is expected to generate fewer than 30 vehicle trip ends per weekday. Parking/Landscaping/Amenities: The ordinance requires two parking spaces for alive-in manager plus one space per employee plus two spaces for the first 100 storage units. The applicant may need to redesign certain features in order to comply. A combination of front setback and screening and buffering regulations will necessitate 35-foot setbacks or buffer yards inside all site boundaries other than the east border with Norfolk Southern property. Currently, two buildings stand inside normally required buffer yards. Fire & Rescue/IJtilities: The Utility Department reports that this project would not impact public water and sewer. Also, no significant impact is expected on Fire and Rescue services. C. CONFORMANCE WITH COMMUNITY PLAN The subject property is designated Principal Industrial by the 1998 Community Plan. Principal Industrial specifies areas for agricultural industries, small industrial operations and custom manufacturing, mining and extraction, industrial parks and conventional freestanding uses such as warehouses, wholesalers and storage yards. Generally, Principal Industrial locations are convenient to major residential areas - a lcey factor for amini-warehouse proposal. Design guidelines call for control of noise, air emissions, waste discharge and stormwater runoff. D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARDS With some reconfiguration ofbuilding sites, parking and drive aisles, the proposal can comply with the zoning ordinance. Review of site plans, erosion and sediment control and stormwater management will be required. .... PART III STAFF CONCLUSIONS Staff does not recommend approval of this request due to it's location in relationship to preliminary plans for improvements to Route 11. This project, if approved would result in escalated costs for the widening of Route 11 and the rerouting of Route 612. Mr. Letterman's proposal for amini-warehouse operation at this location is consistent with Principal Industrial guidelines of the Community Plan and with I-2 zoning district provisions. The petitioner states that he has studied the vicinity sufficiently to determine that a need exists for this land use in the Glenvar area. If the Planning Commission chooses to favorably recommend this special use permit, staff recommends that the following condition be attached to the permit: All storage buildings and storage building doors be neutral or earthtone in color. (~'olm.ty i~f Rc~anok~e For Stuff L`_se {.?alw - ---`___-__-_-~ (~OITLrr1UI11tV ~P,Ve[opTIlBIl[ bate recai~~°d °ecri:~e~1 h`-,~ I'tannin;? {?T 7ortin~ ---- -- --------- y ~7Q.-~ ~e~t`Il1IC~ ~~TlVe ApPticariun t~e~ - ~I prlB~~ i ~~~ ~` P ~? Lox 29801) -------` --_______-_ -------------~ .,~; ~ 4 k~-9° ; t p.OalltJl{e, ~ ~ ~_'-~-~1~~ l~ _, Fla_src.s issue-l: r3C>> ~i r-~. tILL ,~PPL,I~("1NTS -----'----= ---_-_ _. __ _ ___ _-----_ Check type of application filed (check all that apply) '~? Rezoning ``Special Use ~ Variance __ _- ___- --- Jerry Lettermart (540) 387-0729 'lpplicants name address whip 703 Apperson L~r. Phone' ---------- Salem, VA 24153 ~ 540 j 389-5523 F a:~ No . - ------ _------ ------------ Jerry l_e#tennan - _ ~ 540) 387-0729 f ?~~ ner`s name; address ~vizip 703 Apperson ©r. Phone:----- ` -- _~-_-. Salem, 1JA 24153 { 540) 389-5523 Fax Nc' ..------- --------- ---- --- --- Property Location 4520 ~3ariey Dr. t~~lagisterial District: __------_---_______- --------- Salem, VA 24153 Community Platu>ine areay^___-------------------- 1'a:c Ma No..---- 64.02-2-2 ---- --- a l 2 P Existing Z.onin~ --- -_- Size of parcet(sj: Acres: 1.811 acres Existing Land Use: Eorrner lrrc4ustrial equipment storage I REZC71'1.ING ,~1:t~"D S~'ECIr~L USE: PFR~~LI'I' APPL.IC~~VTS (It%~l _- -- -Pry,posed Zoning. 8_2 with special use permit Proposed Land Use: Mirai Warehouses ~ Storage C?«es the parcel meet the minimum lot area, width, and frontage requirements VARIANCE UNANIMtOUSI_Y APPR©VE~P yes ~ No ~ TF NO, A VARIANCE IS REQUIRED FIRST, No l-? Does the parcel meet the minimum criteria for the requested Use Type? Yes [h gyp, A VARIANCE IS REQUIRED FIltST [f rezoning request, are conditions being proffered with ttus request? Yes O l`[c? V.~IRI~I~VCL' .~PPLlf<ANTS FV) ; '- , Variance o.P Section(s) of [he Roanoke County Z,oniztg Ordinance in order to; ""~,.~ is the application complete? Please check if enclosed. APf'.LICA'I'ION WILL I*iOT BE ACf.EP'I'ED IF ANY OF TfiESI{, 1't'F.,[~iS ARE iVIISSING OR INCOIV[PLETE. R/S v R/~ V V 8 1/2" x l l" concept plan _._ A.ppfication fee ~~ Consultation Metes and bounds description Proffers, if applicable I_ _~ _~ Application r Water and sewer application Adjoining property owners ~ _ _ I Justification 1 herehv certify that I am either the owner of the property or the owner's agent or contract purchaser and am aczine with the kn<twleclge and consent of the owner. ~ V,. ~~~+ ~ 1 ,~~~ Owner s Signature ~ ' !!.1S'IT,~f+ILA~OC~t Ff)R°_ RFZO('1[NG OR SP'EC~L:ISE$~RM~':~"1r~2~JES'~' I he Planning Cnmmissi~m ~,vill study rezoning and special use permit requests to determine the need and ~u~~nfication for th~~ ~•hnnee in terms of public health. safety, and general weli<are. Please ans~>ver the tollocving que^tions as thnir,ughly as possible. r [~~, additional space if necessar,~t. Please explain how the request furthers the purposes of the Zoning Ordinance (~;ection su-s i as =x~Pu as the p~.irp~,se tuu.iit~ ~r the br~in.nine o(~ the applicable zoning district classification in the Zoning Ordinance. Site has already been cleared of industrial refiuse strewn about the property. Granting ofi a special use permit will allow for construction of modern buildings, which will be much more attractive than that of its previous use, of industrial storage. Presently no such facility exists in that ttoanoke County area, making it a near by storage facility for the public. ~~ P!~°;~se explain how the projer.t a~nforms to the general guidelines and policies contarzted in die Roam.~lte ~'otmry C~~mmunity f'!an. Adds a easy access public facility and increases the tax base. Please describe dle im.pact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as wets as the iznpacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. Property owners of the residential properties are very happy that I have purchased and cleaned up the property. They have mentioned themselves, they would like to have a public storage facility in that area. The fiacility would have a positive affect for the public, by being a close storage fiacility and would not generate any road congestion; water/sewer, fire or rescue problems. ' { ~,~'. P~ .sA . . _ ~5'r t. 1~ ~~~ - ~: ~'1 .~ id ,~ 1~ _ ~~ ', ~~ ~' , / ~~~~ ~~ .~.. -.~. CURVE RADIUS TMIGENT LENGTH DELTA CHORD CM.®EAitING ' ' C-1 741.2D' 150.41' 288.79' 22'88"32' ' ' " 08 E 284.81° S 71'04 33' 5 00'58'19'w 236 C-2 1960.75' 118.35" 236.47 5 54 36 . ~C, ~ ~4 ~'~' ~~ ~ 4j~ ~ ~.. Zoned I-i ~q J,~~c, 1'ublTc Water ~` C s"" SArvlae FiSI,~A, \ \~ ~ °^•,y S a ik ~ // '~~~ Naw 0r Formerly T n P ~ Kathlren HiN Taxi 64.02-2-3 [7.8. 656, Pg. 379 `~ Zonfng: R-1 ~ ~ 37.3' ., 9a,~ /~M < `~'. .~ ~~ ,N // "-.= ----_ Area .~~~ _ _ __,`^ 5' ~~~ lg. ~ ~ ,mss 30.9' ,~ Aq ~c.~ `~.. ~ ~~.~ 37.7' `w` ~ 7~~ ~ ~ "~~ ~gL Current Ownar `~.~ `~b,,,b Jerry Letterman `"`~„ D.8.870, Pg, 75 D.B. 1061, Pg. 680 Taxi 54.02-2-2 Zoning: 1-2 1.81 Acres Site: 4520 Barley Drive Mailing: 703 Apperson Drive 5aiem, VA 24153 Gfavel Lot ~ 8 dg.~ TBp~ .. ~~ ~' ~ `\'°~ :~. ~l~^ ~~1ty ~ uo, so• ~ j~c7 31' ~ '~~ [V Now or Formerly ~`'~ ~~ Atwell & Lucille Freese Taxi 64.02-2-4 Znnnd R-1 *. CLE~1~/AR STCRACE RIOT TO SCALE I ~ I ~ '"" / ~'~~ .,~~ ~ . ~ Rt .~_ ~.~~~ 61~ ~ ^~ 3''s~ ~ .6 . ~/ ?49 °j X89 ,~~, 1.81 Ac.(D) ~~~~f .~ 4 --+ Barley Dr y - ~- 95( . ~ 1c 0 6 53,o~s~ J 2- o 11 328.02 ~ N 331.66 6 3 o~ ~ . -11.1 r ~40~5~ ~7,'.~ ~ ~ ~ 62. os o µ; ~,~ ).5 ~ Ac. 61, 2.82 Ac ~;.3y 1 6 0 3s. 0 383.26 cn 59. N O ,Z -P 383.12 - 386.32 • ~ 5 8 .mil ROANOKE COUNTY Applicant: Jerry Letterman DEPARTMENT OF Zoning: Special Use COMMUNITY DEVELOPMENT Tax Map No. 64.02-2-2 ~ J /' E .tea, ~, r_ / ' v } Lt-~ Date December 5, 2000 Re: Jerry Letterman -Mini Warehouses & Storage Route 612 (Poor Mountain Road) We have reviewed this request and visited the site. We offer the following comments: L Preliminary plans for the widening of Route 11 indicate that this parcel will be needed for the rerouting of Route 612. Route 612 will be routed through this parcel and connected to Technology Drive. If this parcel is not needed for the rerouting of Route 612, the following comments apply: 2. Routes 11 and 612 are both classified as Urban Collectors. Route 612 has an estimated traffic count of 2,000 VPD while Route 11 has an estimated traffic count of 11,300 VPD. 3. Route 612 is posted fora 30 mph speed limit while Route 11 has a 45 mph speed limit in this area. There is currently one entrance onto Route 612 from this parcel and one entrance onto F-620. It appears that the existing entrance on Route 612 does not have adequate sight distance back to Route 11. An additional entrance will not be permitted for this facility directly onto Route 11. It does not appear that the entrance onto F-620 will be eliminated with the widening of Route 11. 4. A commercial entrance permit will be required for this development. 5. No trip generation data was provided with the submittal. The need for turn lanes, left and right, will be more fully evaluated once the site plan is submitted for approval. 6. Additional comments and revisions to these comments will be supplied when the detailed site plan is submitted for review. Sincerely, D. Ray Varney, PE, LS Assistant Resident Engineer DRV/drv ,!~* /~ i ` ~~ ,~ ;; ~~ ,, /~'~` ~% ~ i~ ~ a. /~ ~; ~ ~ , 4 ~ 7~,~ ` ~~ ~ I ~• i , i ~ ,~ ~ ` ~ i ~ ~ ~ ~~ ,~~~ g / ~3N r % ~ / ~`o l ,, ,~ ~i ~3 ~~ i~/ T~~J `~ ~, J i~`055 sa, ~~~~Y ~~ . ¢ o~' c+ '9 u ~a~~ l\~ '~ ~~~ Y ~~~ j~~ /~J ~i~ fl -„ ~ J' _ . y.,m ~~~ ~~ o-. , ,~ a~ ~~ 40~ o~ 5s ~S ~~, a,,. \~ fi ~~ j -- .~ _ _ ' -- ' ~ / .v ,, ~ ~ i ' ~ > ~ /~ ~ . %_.r "' ~~ f \, ,, ,_ -~~.. \ ~_:< ~ \ \ \ \ ~'J ~ ~ ~ ~ \ , \ V ~ ~ \~ \ 1 ~\ \ ~ ~~ ~~ ~ ~ / \ \~ ~ \ ~ ¢us~ \ ~a ~ \ s\N ooss~RC~i _l ~\~7' ° c~° ~. ~ /i ~ / - /~' \ \9 \ ~ \~ ~ \~es e~ \ \ />• i ~~ ~ t ~t ~ i ~' ~~ ~ ~ ~ t ~~~ ~ il~ ~ ~ I - ~ c7J-40r/r, ~ ~ ~~ ~ Q ~ w~ ~ ~ I '~1 -1 ~_ .~ ~ ~ b ~,, I o ~{,~~r III T L ~ ~~ ~ ~ ~~ 1~ -. ti~ I~~ D. ~,~~ , ~ .et, , ~,~ a ~ - EJ ~'~ A 1`1 !~ ~~ h ~ ~ EJ ~ ~. ~. ;,11``1 ~~ \~\ ~ Q 4 l~` Sao } ~ , ~ ~ ,~, GSM :~S~oJ~ > \ ~ G ~Jd Q e ~ti,~ \ \! \ \i ~~ ,Zt~ ~ ~ ,s~' ~ ~ , L 4Q a `t ~/ c ` , ~~ / ~ / L.\ c / ZT3''~$5 4~5 ~ F~ ~ ,, -~ \ U_ ~ t i y ~ ~ ~ ~ `y~ ~ ~ ~ ~~ ~t\ ,~ © ~ ~ "~ ~ ~ Al e ~~ / / ~ zot ~ ~~' \ d / w ~ ~ ~~ ~, ~a 3 ~ ~ a~ \ I ~~ Q / , ~ ~ ~ F~ ~-. ~. ~... ~ ~~ %'-~. ~.'~~ .' ~~i:~ ., .- , ° i ~ ~ ~.~ ' ~ 1 (, ~,~ P, ~E z _ ,,odd ~~ ~~ U ~ ~ °~ e ~ vf` ~ ~'~ \ ~ ~ ~ \ e~ t`,~I /~ © ~~~ Jl/ Y ~ ~ ~3~d, ~„'~`` © 2~¢ \ ~ ~ \ ~ ~y ~ C /~'" a ~ ~t Ito- ~ .,/ ~~, ~~ ~ ~ ti ~ ~ ~ ~~~~ ~ ~~ `~ ~ ~ rye ~~~ ~y ~~ A / ~ ~ _ ~ i i i - ~ ~ i - K ~" ~'- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2001 ORDINANCE GRANTING A SPECIAL USE PERMIT TO JERRY LETTERMAN TO CONSTRUCT AND OPERATE MINI-WAREHOUSES IN AN I-2 ZONING DISTRICT, TO BE LOCATED AT 4530 BARLEY DRIVE (TAX MAP NO. 64.02-2-2), CATAWBA MAGISTERIAL DIS- TRICT WHEREAS, Jerry Letterman has filed a petition for a special use permit to construct and operate mini-warehouses in an I-2 zoning district, to be located at 4530 Barley Drive (Tax Map No. 64.02-2-2) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on January 2, 2001; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on December 19, 2000; the second reading and public hearing on this matter was held on January 23, 2001. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Jerry Letterman to construct and operate mini-warehouses in an I-2 zoning district, to be located at 4530 Barley Drive (Tax Map No. 64.02-2-2) in the Catawba Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) All storage buildings and doors be neutral or earthtone in color. (2) All mini-warehouses located on the site will be of a portable/mobile design, and shall not be attached to any permanent foundation. If the property is needed for the improvements to Route 11/460, the buildings shall be U:\WPDOCS\AGENDA\ZONING\letterman.storage.sup.wpd 1 ~""` removed by the applicant, and the value of the buildings, or the cost to remove them shall not be a cost to VDOT. (3) The construction of the units will be similar to the phasing plans as stated on the submitted site plan dated November 22, 2000. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\letterman.storage.sup.wpd 2 ~-i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2001 RESOLUTION 012301-8 SUPPORTING THE TEA-21 GRANT APPLICATION FOR PHASE III OF THE BLUE RIDGE PARKWAY INTERPRETIVE CENTER. WHEREAS, the Transportation Enhancement Act forthe 21 st Century (TEA-21) was signed into federal law in June 1998, and WHEREAS, the Act authorizes $18.5 million a year through 2003 in Virginia for transportation enhancement, and WHEREAS, a transportation enhancement grant application has been submitted by Roanoke County for Phase III of the Blue Ridge Parkway Interpretive Center, for exhibit fabrication and installation, related upfit and landscaping; and WHEREAS, the purpose of the Interpretive Center is to orient visitors to the Blue Ridge Parkway and surrounding region and to interpret the cultural heritage, scenic qualities and recreational features of the Parkway region in this area of Virginia and to provide tourist information about attractions in the Roanoke Valley and western Virginia, and WHEREAS, the grant application requests $460,000 in TEA-21 funds, matched by $115,000 in National Park Service and Roanoke County in-kind services and private donations, and WHEREAS, each grant application must be accompanied by a resolution of support from the local government by January 31, 2001; BE IT THEREFORE RESOLVED, that the Board of Supervisors of Roanoke County supports the TEA-21 grant application for Phase II of the Blue Ridge Parkway Interpretive 1 Center. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Chief Financial Officer 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2001 RESOLUTION 012301-9 SUPPORTING THE TEA-21 GRANT APPLICATION FOR ROANOKE RIVER GREENWAY WHEREAS, the Transportation Enhancement Act forthe 21 st Century (TEA-21) was signed into federal law in June 1998, and WHEREAS, the Act authorizes $18.5 million a year through 2003 in Virginia for transportation enhancement, and WHEREAS, a supplementary transportation enhancement grant application has been submitted by Roanoke County and the City of Salem for the Roanoke River Greenway project, a 7.2 mile section in western Roanoke County and the City of Salem, and WHEREAS, the grant application requests $1.6 million in TEA-21 funds, matched by right-of-way donations, in-kind services and capital funds, and WHEREAS, Roanoke County's share of the capital funds would be $32,000 over three years, and WHEREAS, the Roanoke River Greenway is considered the backbone of the Roanoke Valley greenway system, and WHEREAS, each grant applications must be accompanied by a resolution of support from the local government by January 31, 2001; THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, supports the TEA-21 grant application for the Roanoke River Greenway project. On motion of Supervisor Church to adopt the resolution, and carried by the following 1 recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~~. Mary H. Allen Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Chief Financial Officer Liz Belcher, Greenway Coordinator 2 1 ACTION N0. ITEM N0. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 23, 2001 AGENDA ITEM: Transportation Equity Act for the 21st Century - Grant Applications COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• In June 1998 President Clinton signed into law the Transportation Equity Act for the 21st Century (TEA-21) authorizing highway, highway safety and other surface transportation programs for the next six years. TEA-21 builds on the initiatives established by ISTEA. This new Act combines the continuation and improvement of current programs with new initiatives to meet the challenges of enhancing communities and the natural environment as we provide transportation. Ten percent of each state's Surface Transportation Program (STP) funds, one element of the entire funding program, are set aside for enhancements. In Virginia, this amounts to about $18.5 million a year through 2003. By federal law, these funds must be used for transportation enhancements and for no other purpose. Staff has developed TEA-21 applications for two different projects, both of which were awarded funding last year. Because last year's funding was less than requested and insufficient to complete the projects, applications are being resubmitted to try to qet additional funds. The applications are as follows: 1. A grant for the Blue Ridge Parkway Interpretive Center at Virginia's Explore Park, Phase III, for exhibit fabrication and installation, related upfit and landscaping. This project was awarded $211,000 last year, matched by $52,750 of funds from Roanoke County spent on the design of the exhibits. This application requests an additional $460,000 J' ~ 2 in TEA-21 funds, matched by $115,000 in National Park Service and Roanoke County in-kind services and private donations. 2. A grant application submitted jointly with the City of Salem for the design and construction of the Roanoke River Greenway, consisting of 7.2 miles in western Roanoke County and the City of Salem. This project was awarded $300,000 last year, $175,000 of which will be used for construction of the greenway in Green Hill Park, matched by $47,100 approved by the Board on January 9, 2001. This year's application requests $1.6 million in additional TEA-21 funds, to be matched by $450,000 in right-of-way donations, in-kind services and capital funds. Roanoke County's share of the capital funds would be $32,000 to be used as match to funds for the Diuguids Lane Bridge. If the project is fully funded, these funds would be needed in FY 2003 or 2004. One of the requirements of the TEA-21 grant is that a resolution of support be received by the local government. These projects qualify in separate and distinct transportation enhancement categories so therefore do not compete against each other. STAFF RECOMMENDATION: Staff recommends that the Roanoke County Board of Supervisors pass resolutions of support for each of these grant applications. Respectfully Submitted, ~CCL~na~ Diane Hyatt Chief Financial Officer Approved, Elmer C. Hodge County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Church Johnson McNamara Minnix Nickens Vote No Yes Abs 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2001 RESOLUTION SUPPORTING THE TEA-21 GRANT APPLICATION FOR PHASE III OF THE BLUE RIDGE PARKWAY INTERPRETIVE CENTER. WHEREAS, the Transportation Enhancement Act for the 21st Century (TEA-21) was signed into federal law in June 1998, and WHEREAS, the Act authorizes $18.5 million a year through 2003 in Virginia for transportation enhancement, and WHEREAS, a transportation enhancement grant application has been submitted by Roanoke County for Phase III of the Blue Ridge Parkway Interpretive Center, for exhibit fabrication and installation, related upfit and landscaping; and WHEREAS, the purpose of the Interpretive Center is to orient visitors to the Blue Ridge Parkway and surrounding region and to interpret the cultural heritage, scenic qualities and recreational features of the Parkway region in this area of Virginia and to provide tourist information about attractions in the Roanoke Valley and western Virginia, and WHEREAS, the grant application requests $460,000 in TEA-21 funds, matched by $115,000 in National Park Service and Roanoke County in-kind services and private donations, and WHEREAS, each grant application must be accompanied by a resolution of support from the local government by January 31, 2001; BE IT THEREFORE RESOLVED, that the Board of Supervisors of Roanoke County supports the TEA-21 grant application for Phase ll of the Blue Ridge Parkway Interpretive Center. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2001 RESOLUTION SUPPORTING THE TEA-21 GRANT APPLICATION FOR ROANOKE RIVER GREENWAY WHEREAS, the Transportation Enhancement Act for the 21st Century (TEA-21) was signed into federal law in June 1998, and WHEREAS, the Act authorizes $18.5 million a year through 2003 in Virginia for transportation enhancement, and WHEREAS, a supplementary transportation enhancement grant application has been submitted by Roanoke County and the City of Salem for the Roanoke River Greenway project, a 7.2 mile section in western Roanoke County and the City of Salem, and WHEREAS, the grant application requests $1.6 million in TEA-21 funds, matched by right-of-way donations, in-kind services and capital funds, and WHEREAS, Roanoke County's share of the capital funds would be $32,000 over three years, and WHEREAS, the Roanoke River Greenway is considered the backbone of the Roanoke Valley greenway system, and WHEREAS, each grant applications must be accompanied by a resolution of support from the local government by January 31, 2001; THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, supports the TEA-21 grant application for the Roanoke River Greenway project. , . i tJ~ ROANp~~ ~ 9 ~ ~ z c> 7838 '~ P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@hrvvw.co.roanoke.va.us January 24, 2001 Ms. Connie Goodman 1405 Duke Drive Vinton, VA 24179 Dear Ms. Goodman: I am pleased to inform you that, at their meeting held on Tuesday, January 23, 2001, the Board of Supervisors voted unanimously to appoint you as a member of the Library Board, representing the Vinton Magisterial District, for afour-year term. This term began on December 31, 2000, and will expire on December 31, 2004. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf ofthe Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Diana Rosapepe, Director, Libraries Steven A. McGraw, Clerk, Circuit Court ® Recycled Paper o~ ROANp,1.~ ~ . ', y , z ~ ~ z ~~ C~~a~xx~# ~~ ~a~xx~~a.~.~ 1838 P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us January 24, 2001 Mr. Douglas C. Forbes 1845 Mountain View Road Vinton, VA 24179 Dear Mr. Forbes: I am pleased to inform you that, at their meeting held on Tuesday, January 23, 2001, the Board of Supervisors voted unanimously to appoint you as a member of the Social Services Advisory Board, representing the Vinton Hills Magisterial District, for a four year term. This term began on August 1, 2000 and will expire on August 1, 2004. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered rior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205., to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, ~' ~ Mary H. Allen, CMC Clerk to the Board of Supervisors bj h Enclosures cc: Dr. Betty McCrary, Director, Social Services Steven A. McGraw, Clerk, Circuit Court ® Recycled Paper Mary Allen -Grievance Panel Appointment Page 1 From: Mary Allen To: Jmcnamara@a4healthsystems. com Subject: Grievance Panel Appointment I contacted Beth Anderson today to see if she is willing to serve another 3 year term on the Grievance Panel. She said she would be glad to serve another term. Since this is NOT a magisterial district appointment, you will need to nominate her at the January 23 meeting and she will be confirmed at the Feb. 13 meeting. CC: Brenda Holton; Joe Sgroi w Mary Allen -Legal Notices ~ ~ Page 1 From: Mary Allen To: Legals Staff Date: 1/5/01 10:20AM Subject: Legal Notices Attached are two legal notices. Please publish on Tuesday, January 9 and Tuesday, January 16. Call me if you have questions. Mary H. Allen CMC Clerk to the Board County of Roanoke 540-772-2003 CC: Agnes Engl; Tammi Wood LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7pm on Tuesday, January 23, 2001, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA on the petition of Mr. Jerry Letterman for a Special Use Permit for construction of mini- warehouses, located at 4520 Barley Drive, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, V A. Given under my hand this 5th day of January, 2000. Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors Please publish in the Roanoke Times: Tuesday, January 9, 2001 Tuesday, January 16, 2001 Direct the bill for publication to: Mr. Jerry Letterman 703 Apperson Drive Salem, VA 24153 (540) 387 -0729 SEND THE ORIGINAL AFFIDAVIT OF PUBLICATION TO: MARY H. ALLEN ROANOKE COUNTY BOARD OF SUPERVISORS P .0. BOX 29800 ROANOKE, VA 24018 LEGAL NOTICE Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, January 23, 2001 in the Board Meeting Room at the Roanoke County Administration Center, 5204 Bernard Drive S. W. on the petition of Boone, Boone and Loeb o vacate a sanitary sewer easement and access easement on plat entitled, "Section No. 1, The Groves", Plat Book 17, Page 89, a portion of a 20-foot access easement on plat entitled, "Pump Station Lot (0.400 Ac.) and 20' Access Easement," Plat Book 17, Page 101, and a 20' water line easement on plat entitled, "Section No.3, The Groves," Plat Book 18, Page 153, and further shown as "Existing Sanitary Sewer and Access Easement (P.B. 17, PG. 89), Existing 20' Access Easement (P.B. 17, PG. 101) and Existing 20' Water Line Easement (P.B. 18, PG.153) " on plat entitled, "Section No.5, The Groves," Plat Book 21, Page 40, within the boundaries of Monet Drive, located in the Cave Spring Magisterial District. A copy of the documents related to this request may be examined in the office of the Department of Community Development, located at the Roanoke County Administration Center. Given under my hand this 5th day of January, 2000. Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON Tuesday, January 9, 2001 Tuesday, January 16, 2001 Direct the bill for publication to: Ron Boothe Boone, Boone and Loeb P. O. Box 8156 Roanoke, VA 24014 Mail affidavit to: Mary H. Allen, Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 t , LEGAL NOTICE Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, January 23, 2001 in the Board Meeting Room at the Roanoke County Administration Center, 5204 Bernard Drive S. W. on the petition of Boone, Boone and Loeb o vacate a sanitary sewer easement and access easement on plat entitled, "Section No. 1, The Groves", Plat Book 17, Page 89, a portion of a 20-foot access easement on plat entitled, "Pump Station Lot (0.400 Ac.) and 20' Access Easement," Plat Book 17, Page 101, and a 20' water line easement on plat entitled, "Section No.3, The Groves," Plat Book 18, Page 153, and further shown as "Existing Sanitary Sewer and Access Easement (P.B. 17, PG. 89), Existing 20' Access Easement (P.B. 17, PG. 101) and Existing 20' Water Line Easement (P.B. 18, PG.153) " on plat entitled, "Section No.S, The Groves," Plat Book 21, Page 40, within the boundaries of Monet Drive, located in the Cave Spring Magisterial District. A copy of the documents related to this request may be examined in the office of the Department of Community Development, located at the Roanoke County Administration Center. Given under my hand this 5th day of January, 2000. Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON Tuesday, January 9, 2001 Tuesday, January 16, 2001 Direct the bill for publication to: Ron Boothe Boone, Boone and Loeb P. O. Box 8156 Roanoke, VA 24014 Mail affidavit to: Mary H. Allen, Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 MEMO To: Mary Allen, Clerk to Board of Supervisors From: Arnold Covey, Department ~ rt '' X y ~~~ ~ ~~~ Subject: Legal Notice ; ~ ~;~~~~~~~~ r~ Date: January 9, 2000 ~' ~/ " t Please advertise the following notice in _ ORDINANCE TO VACATE A SANITARY SEWER EASEMENT AND ACCESS EASEMENT ON PLAT ENTITLED, "SECTION NO. 1, THE GROVES," PLAT BOOK 17, PAGE 89, A PORTION OF A 20-FOOT ACCESS EASEMENT ON PLAT ENTITLED, "PUMP STATION LOT (0.400 Ac.) AND 20' ACCESS EASEMENT," PLAT BOOK 17, PAGE 101, AND A 20' WATER LINE EASEMENT ON PLAT ENTITLED, "SECTION NO. 3, THE GROVES," PLAT BOOK 18, PAGE 153, AND FURTHER SHOWN AS "EXISTING SANITARY SEWER AND ACCESS EASEMENT (P.B. 17, PG. 89), EXISTING 20' ACCESS EASEMENT (P.B. 17, PG. 101) AND EXISTING 20' WATER LINE EASEMENT (P.B. 17, PG. 101) AND EXISTING 20' WATER LINE EASEMENT (P.B. 18, PG. 153)" ON PLAT ENTITLED, "SECTION NO. 5, THE GROVES," PLAT BOOK 21, PAGE 40, WITHIN THE BOUNDARIES OF MONET DRIVE, LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT. Thank you. RON BOOTHE BOONE, BOONE AND LOEB P.O. BOX 8156 ROANOKE, VA 24014 Mary Allen -Legal Notices -Reply Page 1 From: Legals Staff <legals@roanoke.com> To: <MALLEN@co.roanoke.va.us> Date: 1 /8/01 10:57AM Subject: Legal Notices -Reply this ad will run Jan 9 & 16 -cost $222.88 - thanks....martha LEGAL NOTICE Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, January 23, 2001 in the Board Meeting Room at the Roanoke County Administration Center, 5204 Bernard Drive S. W. on the petition of Boone, Boone and Loeb o vacate a sanitary sewer easement and access easement on plat entitled, *Section No. 1, The Groves*, Plat Book 17, Page 89, a portion of a 20-foot access easement on plat entitled, *Pump Station Lot (0.400 Ac.) and 20' Access Easement,* Plat Book 17, Page 101, and a 20' water line easement on plat entitled, *Section No.3, The Groves,* Plat Book 18, Page 153, and further shown as *Existing Sanitary Sewer and Access Easement (P.B. 17, PG. 89), Existing 20' Access Easement (P.B. 17, PG. 101) and Existing 20' Water Line Easement (P.B. 18, PG.153) * on plat entitled, *Section No.5, The Groves,* Plat Book 21, Page 40, within the boundaries of Monet Drive, located in the Cave Spring Magisterial District. A copy of the documents related to this request may be examined in the office of the Department of Community Development, located at the Roanoke County Administration Center. Given under my hand this 5th day of January, 2000. Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors (1587093) `Mary Allen -Legal Notices -Reply Page 1 From: Legals Staff <legals@roanoke.com> To: <MALLEN@co.roanoke.va.us> Date: 1 /8/01 11:03AM Subject: Legal Notices -Reply Your other ad -runs Jan. 9 & 16 -cost $127.36....thanks LEGAL NOTICE ~ROANOKE COUNTY BOARD ~OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7pm on Tuesday, January 23, 2001, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA on the petition of Mr. Jerry Letterman for a Special Use Permit for construction of mini- warehouses, located at 4520 Barley Drive, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, V A. Given under my hand this 5th day of January, 2000. Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors (1587098) Diane Hyatt -Legal Notice -Reply Page 1 ~. From: Legals Staff <legals@roanoke.com> To: <LBELCHER@co.roanoke.va.us> Date: 1 /8/01 8:41 AM Subject: Legal Notice -Reply ad will run Tues. 9th & 16 -cost $167.16 LEGAL NOTICE ~ROANOKE COUNTY ABOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7:00 pm on Tuesday, January 23, 2001, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, to receive public comments on the following two TEA-21 (Transportation Equity Act for the 21st Century) Enhancement grant application proposals: (1) A grant application to be submitted by the County of Roanoke for the Blue Ridge Parkway Interpretive Center at Virginia's E~lore Park; Phase II for e~ibit fabrication and installation, related up-fit and landscaping. (2) A joint grant application to be submitted by the County of Roanoke and the City of Salem, VA, for the construction of the Roanoke River Greenway from Green Hill Park in Western Roanoke County to the east corporate limits of the City of Salem. A copy of these applications is available for inspection at the Roanoke County Administration Center, 5204 Bemard Drive, Roanoke, VA. (1586917)