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HomeMy WebLinkAbout4/10/2001 - Regularo~ ROANp~.~ ti ~ p Z 1838 ~~~~~ Woking Document -Subject to Revision ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA APRIL 10, 2001 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m., and are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. THERE WILL BE AN EVENING SESSION AT THIS MEETING FOR THE PURPOSE OF BUDGET WORK SESSIONS ONLY. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ALL PRESENT AT 3:05 P.M. 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS HOM ASKED FOR WORK SESSION TO DISCUSS USE OF PUBLIC PARK FACILITIES ON APRIL 24. HCN ASKED THAT -ITEM BE BROUGHT BACK TO NEXT MEETING TO CONSIDER INCREASING INCOME LEVEL TO FREEZE TAXES FOR SENIORS AND DISABLED CITIZENS. 1 ® Recycled Paper C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognition of Ken Broughman for being named Officer of the Year by the Salem-Roanoke County Chamber of Commerce. OFFICER BROUGHMAN WAS PRESENT TO RECEIVE HIS CERTIFICATE OF RECOGNITION. D. BRIEFINGS E. NEW BUSINESS 1. Request for approval of the Roanoke Regional Airport Commission budget for fiscal year 2001-2002. (Diane Hyatt, Chief Financial Officer, and Jacqueline Shuck, Executive Director, Roanoke Regional Airport) R-041001-1 HOM MOTION TO APPROVE AIRPORT COMMISSION BUDGET URC 2. Request for $23,160 to cover local costs associated with the state- wide Democratic Primary to be held June 12, 2001. (Diane St. John, Registrar) A-041001-2 JBC MOTION TO APPROVE FUNDING OF $23160 FROM UNAPPROPRIATED BALANCE. URC 3. Request for approval of Health Insurance rates for the 2001-2002 fiscal year. (Danial Morris, Finance Director) A-041001-3 HOM MOTION TO APPROVE HEALTH INSURANCE RATES URC 4. Request for approval of Dental Insurance rates for the 2001-2002 fiscal year. (Danial Morris, Finance Director) A-041001-4 HCN MOTION TO APPROVE DENTAL INSURANCE RATES URC 2 5. Update on Blue Ridge Parkway Visitor Center and request for appropriation of funds as follows: (Diane Hyatt, Chief Financial Officer) a. Appropriation of $211,000 TEA-21 grant funds for exhibit fabrication in the Blue Ridge Parkway Visitor Center. A-041001-5 HCN MOTION TO APPROVE $211,000 GRANT FUND APPROPRIATION URC b. Appropriation of $25,000 to replace anticipated grant funds for construction of the Blue Ridge Parkway Visitor Center. A-041001-6 HOM MOTION TO APPROVE FUNDING OF $25,000 FROM GENERAL- FUND UNAPPROPRIATED BALANCE URC 6. Request to adopt the following tax rates for calendar year 2001: (Brent Robertson, Budget Director) a. Real Estate tax rate of $1.13 per $100 assessed valuation R-041001-7 HCN MOTION TO APPROVE REAL ESTATE TAX RATE OF $1.12 URC b. Personal Property tax rate of $3.50 per $100 assessed valuation; R-041001-8 BLJ MOTION TO APPROVE PERSONAL PROPERTY TAX RATE OF $3.50 URC c. Machinery and Tools tax rate of $3.00 per $100 assessed valuation R-041001-9 HCN MOTION TO APPROVE MACHINERY AND TOOLS TAX RATE OF $3.00 URC F. FIRST READING OF ORDINANCES 3 1. Ordinance authorizing quitclaim and release of a 20-foot water line easement and 20 foot sanitary sewer easement within the boundaries of Sequoia" Drive and located between the temporary cul- de-sac, Sequoia Drive, Whitney Estates, Section 1 and the cul-de- sac, Sequoia Drive, Whitney Estates, Section 2 in the Catawba Magisterial District. (Arnold Covey, Community Development Director) JBC MOTION TO APPROVE 1ST READING 2ND _ 4/24/01 URC BLJ REQUESTED THAT STAFF CHECK ON MAGISTERIAL DISTRICT 2. First reading of ordinance authorizing the sale of 0.24 acre surplus public property known as the Leslie Well Lot located on Starkey Lane and the reservation of a 20 foot utility easement. (Melinda Cox, Economic Development Specialist) HOM MOTION TO APPROVE 1ST READING 2ND - 4/24/01 URC G. SECOND READING OF ORDINANCES 1. Second reading of ordinance amending Chapter 15 of the Roanoke County Code prohibiting the flying of any aircraft including motorized and non-motorized remote control planes, helicopters, and gliders in public parks without a County Parks & Recreation Permit. (Pete Haislip, Director of Parks, Recreation and Tourism) (POSTPONED TO MAY 8, 2001) POSTPONED TO MAY 8. 2001 2. Second reading of ordinance to approve the purchase and financing of the Salem Bank & Trust Building. (Elmer C. Hodge, County Administrator) 0-041001-10 JPM MOTION TO ADOPT ORDINANCE WITH FUNDING AS DESCRIBED IN ALTERNATIVE #1 ON BOARD REPORT 4 AYES-JPM, JBC, HCN, HOM ABSTAIN-BLJ 3. Second reading of ordinance authorizing a Special Sewer Service Area/Reimbursement Agreement for the Hanging Rock Commercial District. (Gary Robertson, Utility Director) 0-041001-11 HCN MOTION TO DENY ORDINANCE AYES TO DENY- BLJ,JPM,HCN,HOM NAYS TO DENY-JBC 4. Second reading of ordinance to rezone 4.369 acres from AG-1 Agriculture, to AR, Agricultural Residential to construct new single family houses located at 1114 Skyview Road (Route 755), Catawba Magisterial District, upon the petition of W. F. Walker. (Continued from March 27, 2001) (Terry Harrington, County Planner) 0-041001-12 HCN MOTION TO DENY ORDINANCE AYES TO DENY- JPM,JBC,HCN,HOM NAYS TO DENY-BLJ H. APPOINTMENTS 1. League of Older Americans Advisory Council 2. Roanoke Valley Greenway Commission 3. Social Services Advisory Board I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 5 R-041001-13 BLJ MOTION TO ADOPT CONSENT RESOLUTION URC 1. Approval of Minutes -February 13, 2001, February 27, 2001 2. Confirmation of Committee Appointment to the Roanoke Valley Greenway Commission. A-041001-13.a 3. Acceptance of Department of Motor Vehicle grant funds in the amount of $1,500 to purchase breath-testing equipment. A-041001-13.b 4. Resolution of appreciation upon the retirement of Charles E. Moore, Sheriff's Office. R-041001- 13.c 5. Acceptance of Sequoia Drive and Layne Court into the Virginia Department of Transportation Secondary System. R-041001-13.d J. REQUESTS FOR WORK SESSIONS HOM REQUESTED WORK SESSION ON 4/24 TO DISCUSS USE OF PARK FIELDS AND SPECIAL PERMITS. K. REQUESTS FOR PUBLIC HEARINGS none L. CITIZENS' COMMENTS AND COMMUNICATIONS 1. Three citizens, representing the Virginia Scrappers Fast Pitch Softball team spoke in opposition to the Parks and Recreation requirement that athletic teams get special use permits to use County fields. 6 2 One citizen opposed this request because the Parks and Recreation Department lets everyone play every sport and no child is cut. He supported the Count~/'s current Community Use Standards Manual. M. REPORTS BLJ MOTION TO RECEIVE AND FILE -URC General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance Board Contingency Fund Future School Capital Reserve Accounts Paid -February 2001 N. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor McNamara pointed out that the Virginia Scrappers, travel soccer, etc. are outstanding but the County has to draw a line at what they can support. He suggested that the County work with. the other groups to supply fields. Supervisor Church: (1) advised that he understood that the only problem the Scrapper team had was with0 the fee associated with the Special Use Permit. Supervisor Nickens: (1) Pointed out that there is a larae count owned park located in Roanoke City and would like to have the park relocated into the County. (2) Asked staff to bring back a request to increase to the maximum income limits for seniors and handicapped to have their taxes frozen. Supervisor Johnson: Asked ECH the status of the proposed Walmart. ECH advised that he had no information because this is a negotiation between Walmart and Fralin and Waldron and the property is already zoned for commercial. Walmart never executed a contract with the County and the County has nothing to do with any of the decisions. O. WORK SESSION (4th FLOOR CONFERENCE ROOM) 1. Work Session on private and commercial stables NOT HELD EVENING SESSION (7:00 P.M.) R. WORK SESSIONS (IN THE BOARD MEETING ROOM) Budget Work Session with Schools HELD IN 4T" FLOOR CONFERENCE ROOM FROM 6:20 TO 7:25 P.M. SCHOOL BOARD AND DR. WEBER AND SCHOOL STAFF DISCUSSED SCHOOL BOARD BUDGET. NO CONSENSUS ON SALARY INCREASES AND ADDITIONAL FUNDS REQUESTED FROM SCHOOLS. ADDITIONAL JOINT WORK SESSION SCHEDULED FOR 4/24/01. 2. Work Session with Fire and Rescue Chiefs Board HELD FROM 7:50 P.M. TO 8:10 P.M. RICK BURCH AND RESCUE CHIEF JOE COYLE UPDATED THE BOARD ON THE FIRST WEEKS OF THE NEW 20 PARAMEDIC/FIREFIGHTERS. THE RECENT TRUCK ACCIDENT ON I-81. ECH ADVISED (1) THAT THE COUNTY HAS AGREED TO OFFER TRAINING OPPORTUNITIES FOR VOLUNTEERS; (2) THAT THE STAFF WAS GOING FORWARD WITH PLANS FOR FEE FOR SERVICE AND IS PUTTING TOGETHER A PUBLIC INFORMATION CAMPAIGN AND (3) THAT THEY WILL BE MEETING WITH ALL RESCUE CHIEFS ON APRIL 11 TO DISCUSS THE ISSUES. County budget team presentations HELD FROM 8:10 TO 10:30 P.M. BRENT ROBERTSON, ARNOLD COVEY, DEBBIE PITTS, CHIEF LAVINDER AND CHIEF BURCH PROVIDED A POWER POINT PRESENTATION ON THE ACHIEVEMENTS AND CHALLENGES OF THE BUDGET TEAMS. CHIEF LAVINDER REQUESTED 6 POLICE OFFICERS AND 6 VEHICLES IN THE UPCOMING BUDGET. SHERIFF HOLT ADVISED THEY STILL DON'T KNOW THE IMPACT OF THE STATE REDUCTIONS. DISCUSSION ISSUES INCLUDED WHETHER TO APPROVE A 4% OR 5% SALARY INCREASE FOR SCHOOL AND COUNTY EMPLOYEES, AND WHAT PERCENTAGE OF NEW REVENUES SHOULD BE PROVIDED TO SCHOOLS TO MEET THE $5 MILLION ADDITIONAL FUNDING THEY ARE REQUESTING. 4. Capital Improvement Plan Work Session NOT DISCUSSED 5. General Discussion and Closure (Elmer Hodge, County Administrator) SCHOOL AND COUNTY STAFF DIRECTED TO MEET PRIOR TO APRIL 24 JOINT WORK SESSION AND REVIEW BUDGET DETAILS AND REVENUES FOR BOTH BUDGETS. P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344A (3) acquisition or sale of real estate, Salem Office Supply, Virginia Gas Pipeline easements; 2.1-344 A (5) discussion concerning a prospective business where no previous announcement has been made. BLJ MOTION TO GO INTO CLOSED MEETING AT 10:30 P.M. - URC CLOSED MEETING HELD FROM 10:30 TO 10:50 P.M. Q. CERTIFICATION RESOLUTION 9 R-041001-14 BLJ MOTION TO RETURN TO OPEN SESSION AT 10:50 P.M. AND ADOPT CERTIFICATION RESO - URC S. ADJOURNMENT HOM ADJOURNED THE MEETING AT 10:51P.M. 10 ~~ ¢OANp~~ a ~ p z a 1838 (2~~~xx~#~ ~~ ~.~~x~~~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA APRIL 10, 2001 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, will be rebroadcast on Thursdays at 7 P.M. and Saturdays at 4 p.m., and are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. THERE WILL BE AN EVENING SESSION AT THIS MEETING FOR THE PURPOSE OF BUDGET WORK SESSIONS ONLY. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognition of Ken Broughman for being named Officer of the Year by the Salem-Roanoke County Chamber of Commerce. D. BRIEFINGS 1 ® Hecyded Paper E. NEW BUSINESS 1. Request for approval of the Roanoke Regional Airport Commission budget for fiscal year 2001-2002. (Diane Hyatt, Chief Financial Officer, and Jacqueline Shuck, Executive Director, Roanoke Regional Airport) 2. Request for $23,160 to cover local costs associated with the state- wide Democratic Primary to be held June 12, 2001. (Diane St. John, Registrar) 3. Request for approval of Health Insurance rates for the 2001-2002 fiscal year. (Danial Morris, Finance Director) 4. Request for approval of Dental Insurance rates for the 2001-2002 fiscal year. (Danial Morris, Finance Director) 5. Update on Blue Ridge Parkway Visitor Center and request for appropriation of funds as follows: (Diane Hyatt, Chief Financial Officer) a. Appropriation of $211,000 TEA-21 grant funds for exhibit fabrication in the Blue Ridge Parkway Visitor Center. b. Appropriation of $25,000 to replace anticipated grant funds for construction of the Blue Ridge Parkway Visitor Center. 6. Request to adopt the following tax rates for calendar year 2001: (Brent Robertson, Budget Director) a. Real Estate tax rate of $1.13 per $100 assessed valuation b. Personal Property tax rate of $3.50 per $100 assessed valuation; c. Machinery and Tools tax rates of $3.00 per $100 assessed valuation F. FIRST READING OF ORDINANCES 1. Ordinance authorizing quitclaim and release of a 20-foot water line easement and 20 foot sanitary sewer easement within the boundaries of Sequoia Drive and located between the temporary cul- t de-sac, Sequoia Drive, Whitney Estates, Section 1 and the cul-de- sac, Sequoia Drive, Whitney Estates, Section 2 in the Catawba Magisterial District. (Arnold Covey, Community Development Director) 2. First reading of ordinance authorizing the sale of 0.24 acre surplus public property known as the Leslie Well Lot located on Starkey Lane and the reservation of a 20 foot utility easement. (Melinda Cox, Economic Development Specialist) G. SECOND READING OF ORDINANCES 1. Second reading of ordinance amending Chapter 15 of the Roanoke County Code prohibiting the flying of any aircraft including motorized and non-motorized remote control planes, helicopters, and gliders in public parks without a County Parks & Recreation Permit. (Pete Haislip, Director of Parks, Recreation and Tourism) (POSTPONED TO MAY 8, 2001) 2. Second reading of ordinance to approve the purchase and financing of the Salem Bank & Trust Building. (Elmer C. Hodge, County Administrator) 3. Second reading of ordinance authorizing a Special Sewer Service Area/Reimbursement Agreement for the Hanging Rock Commercial District. (Gary Robertson, Utility Director) 4. Second reading of ordinance to rezone 4.369 acres from AG-1 Agriculture, to AR, Agricultural Residential to construct new single family houses located at 1114 Skyview Road (Route 755), Catawba Magisterial District, upon the petition of W. F. Walker. (Continued from March 27, 2001) (Terry Harrington, County Planner) H. APPOINTMENTS 1. League of Older Americans Advisory Council 2. Roanoke Valley Greenway Commission 3. Social Services Advisory Board 3 I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -February 13, 2001, February 27, 2001 2. Confirmation of Committee Appointment to the Roanoke Valley Greenway Commission. 3. Acceptance of Department of Motor Vehicle grant funds in the amount of $1,500 to purchase breath-testing equipment. 4. Resolution of appreciation upon the retirement of Charles E. Moore, Sheriff's Office. 5. Acceptance of Sequoia Drive and Layne Court into the Virginia Department of Transportation Secondary System. J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 4 5. Accounts Paid -February 2001 N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. WORK SESSION (4t'' FLOOR CONFERENCE ROOM) 1. Work Session on private and commercial stables P. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344A (3) acquisition or sale of real estate, Salem Office Supply, Virginia Gas Pipeline easements; 2.1-344 A (5) discussion concerning a prospective business where no previous announcement has been made. EVENING SESSION (7:00 P.M.) Q. CERTIFICATION RESOLUTION R. WORK SESSIONS (IN THE BOARD MEETING ROOM) 1. Budget Work Session with Schools 2. Work Session with Fire and Rescue Chiefs Board 3. County budget team presentations 4. Capital Improvement Plan Work Session 5. General Discussion and Closure (Elmer Hodge, County Administrator) S. ADJOURNMENT 5 s ACTION NO. ITEM NUMBER C"'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Recognition of Ken Broughman for being named Officer of the Year by the Salem-Roanoke County Chamber of Commerce COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On March 8, 2001, two Roanoke County employees received special recognition by the Salem-Roanoke County Chamber of Commerce. They are Community Services Officer Ken Broughman, who was named Officer of the Year, and Connie Finnerty, a teacher at Clearbrook Elementary School, who was named Teacher of the Year. Mr. Broughman has been with the Police Department since July 1998, and was recognized for his courteous, compassionate and professional manner. Attached is a Certificate of Recognition that will be presented to Mr. Broughman. Ms. Finnerty has requested that she be recognized on April 24, 2001. ~~~~ ~~~~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Johnson Received () McNamara Referred () Minnix To () Nickens cc: File .~. C-1 ~A,~~~~ u~ ~ ~~r~~~~ CERTIFICATE OF RECOGNITION AWARDED TO KEN BROUGHMAN u ^ FOR BEING NAMED OFFICER OF THE YEAR BY THE SALEM-ROANOKE COUNTY CHAMBER OF COMMERCE Mr. Broughman has been employed by the Police Department since July, 1998, as a Community Service Officer, and during the past year, Officer Broughman was one of two officers responsible for the animal control and care laws of the County. Officer Broughman handles a wide range of problems involving animals in a courteous, compassionate and professional manner as reflected by the instances cited below: (a) safely capturing a dog who was chasing livestock instead of killing the animal which is allowed by State law, (b) assisting a resident in removing a snake from her basement which was not part of his regular duties, (c) offering to help the Police Department during the funeral of an officer so that other officers could attend, and (d) providing assistance to a stranded motorist. ^ The Board of Supervisors wishes to commend Officer Broughman for his exemplary service to the County and its citizens. Presented this loth day of April ~ 2001 Signature H. Odell "Fuzzy" Minnix Chairman, Roanoke County Board of Supervisors Title Elmer C. Hodge, County Administrator AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 10, 2001 RESOLUTION 041001-1 APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FY 2001-2002, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 15, 2001, a copy of which is on file in the office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 2001-2002 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 2001-2002 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 15, 2001, report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Chief Financial Officer Dan Morris, Director, Finance Jacqueline L. Shuck, Executive Director, RRAC Paul M. Mahoney, County Attorney Arthur Whittaker, Chairman, RRAC Mary F. Parker, Clerk, Roanoke City Council 2 ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Approval of the Roanoke Regional Airport Commission Budget for Fiscal Year 2001-2002 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke Regional Airport Commission is required to submit their budget to the Roanoke County Board of Supervisors and the Roanoke City Council for approval before it can be formally adopted by the Commission. At its meeting on March 14, 2001, the Commission approved the attached budget for fiscal year 2001-2002 to be forwarded to the governing bodies of the two localities. SUMM~IRY OF INFORMATION: The 2001-2002 budget for the Roanoke Regional Airport Commission shows revenues of $6,543,009 and expenditures of $6,119,135. This reflects that airport operations are self supporting and do not require any additional supplement from either the County or the City. This budget includes a 4% salary increase for employees. The Commission also adopted the attached proposed capital expenditure budget program. The capital expenditures total $9,120,000. These expenditures will be funded with Federal and State Grant Funds and Commission Funds. Jacqueline Shuck, the Executive Director of the Roanoke Regional Airport Commission, will attend the Board of Supervisors meeting to present the budget request. FISCAL IMPACT: On June 30, 1996, the County made its final payment of $264,640 which completed our original ten year M:\FINANCE\COMMON\Board-Reports\2001\4-10-01.airportwpd.wpd Roanoke Regional Airport Commission -~-~ 5202 Aviation Drive Roanoke, Virginia 2401 2-1 1 48 (540) 362-1999 FAX (540) 563-4838 March 14, 2001 Honorable Chairman and Members Roanoke County Board of Supervisors a~T P.O. Box 29800 Roanoke, Virginia 24018-0798 Re: Roanoke Regional Airport Commission Fiscal Year 2001- 2002 Budget and Proposed Capital Expenditures Dear Gentlemen: In accordance with the requirements of the Roanoke Regional Airport Commission Contract dated January 28, 1987, as amended, the Roanoke Regional Airport Commission is hereby submitting its Fiscal Year 2001-2002 Operating Budget (Attachment I) for approval. This Budget was adopted by the Commission at its meeting on March 14, 2001. We are also providing a separate listing of Capital Expenditures which are expected to exceed $100,000 in cost and are intended to benefit five or more future accounting periods (Attachment II). You will note that no deficit is anticipated in either the Operating Budget, or for the Capital Expenditures; therefore, no additional appropriations are being requested or anticipated from the City or the County of Roanoke. Formal approval of the Operating Budget and the Capital Expenditure List by resolution of each of the participating political subdivisions would be appreciated. I would be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission, thank you very much for your assistance and cooperation. Very truly yours, Jacqueline L. Shuck Executive Director Enclosures cc: Chairman and Members, Roanoke Regional Airport Commission Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission Paul M. Mahoney, Roanoke County Attorney Mary H. Allen, Deputy Clerk, Roanoke County Board of Supervisors csp030901.h Comm\2001 citycountybudget.l tr 14Mar-01 Al ~~~ ONAL AIRP RT MI S FOR YEAR 2001-2002 BUDGET MyFilesl6udget\Budget 2001-2002\CommBudg2001-2002 2000-2001 Budgeted 2001-2002 Budgeted EXPENSE BUDGET Ex enditures Ex enditures 1. Operations and Maintenance Expenses 499 253 $2 $2,416,869 A. Salaries, Wages and Benefits , , 175 240 2 2,508,365 B. Operating Expenditures , , 500 93 133,900 C. Other Maintenance Projects , Total Operations and Maintenance 4,587,174 5,059,134 2. Non-Operating Expenses 309 241 248,557 A. Interest B. Debt Service ~ , 485,272 345,814 Total Non-Operating 726,581 594,371 3. Capital Expenses Capital Projects and Purchases A 162,050 157,500 . B. Multi -Year Projects 196,256 308,130 Total Capital Expenses 358,306 465,630 Total Budgeted Expenditures $5,672,061 $6,119,135 2000-2001 Projected 2001-2002 Projected REVENUE PROJECTIONS Revenues Revenues 1. Operating Revenues 989 103 $1 $1,109,042 A. Airfield General Aviation B , , 144,544 181,950 . C. Terminal Related 3,921,899 4,396,317 385 262 D. Other Revenues 176,244 , Total Projected Operating Revenues 5,346,676 5,949,694 2. Non-Operating Revenues 000 40 53,315 A. Interest from Debt Service , 000 480 540,000 B. Interest on Investments , Total Projected Non-Operating Revenues 520,000 593,315 Total Projected Revenue $5,866,676 $6,543,009 ATTACHIVVIEEN'T II Proposed Capital Expenditures EJ' (For projects expected to exceed $100,000 in cost and intended to benefit five or more accounting periods) I. Projects A. Expand Employee Parking_Lot: 1. Description: Construct an approximately 112 vehicle addition to the airport employee parking lot. 2. Justification: The establishment of an airline flight crew base by Potomac Air, Inc. is expected to increase the number of based airport employees by approximately 120 persons. The current lot has been averaging only 50 - 60 empty spaces per day. Estimated Cost: $ 270,000 B. Rehabilitation Runway 15/33: 1. Description: Overlay Runway 15/33, replace all lights, and pave runway shoulders. This project also includes improvements to the runway safety area. 2. Justification: Runway 15/33 was last paved approximately twenty-five years ago. It is now beginning to exhibit accelerated wear, and needs to be repaired and overlaid. In addition, it would be prudent to pave the area (shoulders) around the edge lights located along the sides of the runway in order to greatly reduce the effort needed to mow the grass around the edge lights and to assist snow removal operations. Improvements to the approach end of the Runway 33 safety area are also being required by the FAA. Estimated Cost: $6,600,000 C. Replace Portion of Perimeter Fence and Securitv Svstem: 1. Description: Replace approximately 500 feet of fencing, including a large vehicle access gate, and install cable and readers necessary to integrate the gate into the airport computerized access system between Hangar #3 and Hangar #4. Attachment II ' Page Two ~-- l 2. Justification: For the past few years the Commission has been replacing fencing reaching the end of its useful life with higher, more secure fencing, and installing automatic slide gates and equipment where needed. In addition, readers are being installed at all vehicle and pedestrian gates in order to link them to the centralized computerized access system. Estimated Cost: $ 2~,~ D. Purchase a New Accounting. System: 1. Description: Purchase a new airport accounting system for the purpose of maintaining the general ledger, accounts payable, billing and accounts receivable, payroll and human resources, project cost, fixed assets, property management and financial reporting. 2. Justification: The seven year old centralized airport accounting system is insufficient to efficiently perform the tasks currently required by the Commission. In addition, the vendor of the system has indicated that it will no longer provide support for the aging system. Estimated Cost: $ 300,000 E. Rehabilitation of General Aviation Area Phase II: 1. Description: Demolish Hangar #'s 11 and 12, redevelop the former hangar sites for future hangar construction, improve draining and upgrade aircraft taxilanes. 2. Justification: Phases I-A and I-B of the General Aviation Rehabilitation Project are expected to be completed in July 2001 and the late fa112001, respectively. The latest Master Plan update includes the demolition of the two 1940's era T-hangars in order to make space available for new, larger T-hangars and aircraft tie-down sites. This area, which is subject to flooding, would also receive improved drainage, and the taxilanes would be upgraded in order to accommodate the heavier aircraft. Estimated Cost: $1,350,000 ' Attachment II Page Three F. Rehabilitate Route 118 Tunnel: ~-~ 1. Description: Perform periodic repairs of roadbed, joints and seals, tunnel cleaning and roadway marking. 2. Justification: Extensive maintenance and repair work was last performed on the two-tubed tunnel under Runway 6/24 in 1994. Bi- annual inspections have indicated that repairs and preventive maintenance should be undertaken in the tunnel within the next two years. Estimated Cost: $ 400,000 II. Anticipated finding Sources Federal AIP Grant Funds $5,940,000 State Aviation Grant Funds 2,240,000 Commission Funds 940,000 City and County Funds -0- Estimated Total Projects Funding $9,120,000 RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION ~~ t Adopted this 14th day of March 2001 No. OS-031401 A RESOLUTION approving and adopting the Commission's Operating and Capital Purchase Budget for fiscal year 2001-2002. BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal year 2001-2002 Operating and Capital Purchase Budget for the Commission as set forth in the report and accompanying attachment by the Executive Director dated March 14, 2001, is hereby approved; BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf of the Commission to submit the fiscal year 2001-2002 Operating and Capital Purchase Budget, as well as a list of Proposed Capital Expenditures, to the Roanoke City Council and the Roanoke County Board of Supervisors for approval pursuant to the contract between the Commission, Roanoke City and Roanoke County dated January 28, 1987, as amended. ATTEST: Secre' VOTE: AYES: Macfazlane, Milliron, Smith, Turner, Whittaker NAYS: None ABSENT: None A-041001-2 ACTION NO. ITEM NUMBER L~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Request for $23,160 to cover local costs associated with the state-wide Democratic Primary on June 12, 2001 COUNTY ADMINISTRATOR'S COMMENTS: ~,,~~rr~~ BACKGROUND: The Democratic Party has called fora June 12, 2001 state-wide primary (see attachment). There are no funds in the Registrar's budget to cover the local costs associated with the primary.. SUMMARY OF INFORMATION: Estimated cost of Election: Election Officials and office staff (1020) $20,000 Ballots -Machine and paper (3530) 800 Rent of trucks to move machines 750 Programming of equipment 900 Required advertising 500 Rent of Polling Places 210 Total $23,160 FISCAL IMPACT: Funds are requested from the General Fund unappropriated balance. STAFF RECOMMENDATION: Staff recommends that funds in the amount of $23,160 be appropriated from the General Fund unappropriated balance for the June 12 Democratic primary. ~." Respectfully Submitted by Diane St.John General Registrar Approved by: ~~~~ Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph B. Church to approve Church ~ x _ Denied () funding of $23,160 from unappropriated Johnson ~ x Received () balance McNamara- x Referred () Minnix _ x To () Nickens _ x _ cc: File Diane St. John, General Registrar Danial Morris, Director, Finance ~!~'i'i h N W O O U C7 0 W O ~C~( ,V O O A w.. C O U a~ ~_ O i O m t0 O V W L O ti.. co ... O L U a~ a~ 0 ~ r- C O N ~ O U V N "- O ~ d C t ~--• L. ~ o ~a ~ L L ~a O V ~_ ~ ~ L ~ O O ~ d a~ O_ d ~ Q "~ c~ O O r--~ _~ O~ ~Tr V U .~ ~ ~ ~ p~ C1 L C ~ C "~ c'Q ('~ c_ ~ E ai ~ C i ~ ,~ O O •-~ O Q O ~ ~ Q C N i tC O Q. O a O ~ c ~ O O O O U ~ (~ ~ C r.. C O ~ ~ V C ~ d :: W W ~_ ~ L J W ca = E O a` L a~ `0 0 o C7 ,R3 ,C ~ j _o O ~ N N ~ ~ O O U °' a~ ~ ~ a ~. m O ~ ~ o N p ~ N N ~ N O T O ~ a Q ~ C U '~' C O ~ ~ C C O O p cn U i ~ O p O U a >, m _c a ~ o O ~ ~ O O ~ ~ ~ ~ O ~ C .-+ ~ O C O- .C O L "-' ;.-. O C U .._, -- _O cn N W a ~ ~ O ~ ~ .-.~ O E ~ ?•._ O W d ~ ~ c~ ~ O O W O O t~ ~ W U ~ o ,~ ~ ~ a~ ~ ro ~~ o ~ c~ O [D O L O RS a~ a~ ~_ -~ T C ~ ~o O N .~ U c~ m ~ ~ O c~ ~ ~U ~ O L ~~ C r •~ O~ _O ~ ~ O N ~ O U C (~ ~~ Z _~ W J w w o Q Cfl ~' L w ~ ~ O ~ ~ ~ ~ A-041001-3 ACTION NO. ITEM NO. ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Approval of Health Insurance Rates for the 2001-02 Fiscal Year COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The County of Roanoke and Roanoke County Schools participate in a joint health insurance program for their eligible employees. Fiscal year 2000-2001 is the first year of a contract with Trigon Blue Cross Blue Shield. As the County is self insured with respect to health insurance provided to County and School eligible employees, the County purchases administrative services, access to the network physicians and facilities, and claims administration from Trigon. The Trigon contract also provides excess risk coverage that limits the County's dollar liability for any individual plan participant and the group as a whole. SUMMARY OF INFORMATION: On March 1, 2001, Trigon presented a proposal for a 23.2% increase for fiscal year 2001-02. Subsequently, this increase was negotiated down to an overall increase of 17.4%. Plan benefits remain intact and unchanged from the current year. The only administrative change was to the specific stop loss limit for an individual plan member, which was increased from $75,000 to $100,000. Prescription drug pricing and utilization continue to grow at well over 25% annually. These, as well as high overall utilization of medical providers and facilities, account for this increase in costs. Athree-tiered prescription drug plan was adopted this year to try and slow the growth in plan costs for prescription drugs. A team of County and School representatives participated in discussions with Trigon, and Palmer & Cay, insurance consultant to the County and Schools. This team agreed that it was important to maintain the current level of benefits since there were numerous changes when the coverage was changed this fiscal year from AETNA to Trigon. As this increase is substantial, it was also recommended that the current percentages paid by the employer and employees be maintained. This was done on the proposed rates on Attachment A. If approved, implementation will not be an issue because the current insurance cards will remain valid. Only those employees who are new, or those wishing to change coverage will need to enroll or re-enroll. ~~~ Attachment A shows current and proposed rates for County eligible employees as well as the monthly increase in cost. Attachment B shows examples of the impact of the monthly cost increases for employees versus a 3% salary increase. The School Board is scheduled to consider this proposal at their meeting on April 12, 2001. FISCAL IMPACT: The fiscal impact of the renewal at an overall increase of 17.4% will increase the County budget $439,647 and the School budget $763,345. These increases are included in the proposed budget for 2001-2002. STAFF RECOMMENDATION: Staff recommends approval of the attached health insurance rates, with Trigon Blue Cross Blue Shield, for fiscal year 2001-2002: ~~'~~ Respectfully Submitted by Approved by Dania) Morris Elmer C. Hodge Director of Finance County Administrator ACTION VOTE No Yes Approved (x) Motion by: H. Odell Minnix to approve Church _ x Denied () Health Insurance rates Johnson _ x Received () McNamara- x Referred () Minnix ~ x To () Nickens _ x cc: File Dania) Morris, Director, Finance Joe Sgroi, Director, Human Resources Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Abs N O O t v N w C 0 V Y O C ~a 0 .a c c O U 0 ~.. N d w 3 a~ c a~ c L 7 C O - o t N 0 2 N O O a0 CO N O N ~ ~ ~ ~ ~ M ~ `' O O - N N O U E c W o h o o ~ 0 0 0 ~ E ~~ C O O O M CD O O M N O N M M ' ~a ~ M M ~ N w ~ ~ ~ M O ~ N ~ L N O O O ~ ~ N M N N M ~ CO N ~ a~ ~ N ~ ~ W lC a0 ~ a0 ~ CO N N N DO M ~ ~ ~ N ~ d' N N N V ~ p~ N M rY V ~ ~ U m a~ N ~ ti ~ >, E d: ~ N w O ~ .~ CO ~t ~ ~ I~ O .- ~ _ C~ _ N ti ~ C ~ ~ N M CD O d' O ~ w a N 00 O CD N N N O O d' O ~ '- O O - N ~ M ~ ~ ~ U E c W ~ ~ o ~ 0 0 0 0 0 0~ N N a0 N N N ~ N N N ~ ~ 'ct N d' ~ N W rn C° ti ~ ~ rn ~ t D rn ° O ~' M M O O C O ~ - e ti ti O C O C ~" ~ r M ~- N M N ~ a W O O C R N N ll~ 00 ~ Cf) N O O O •- ('~ M A O N O N ~ M N ~ U m N ~ N ~' CO ~ > E ~ ti ~ ~ ~ N ~ ~ L , ~ ~_ ~ ~ o ~ o 0 c~ ~ rn E O p N M O CO M 'ct O O O U ~ ~ a N O O O U U c c 0 0 U U ~- ~tS o ~ o ~ U ~ o ~ c O r- + o ~ + L ~ L O N U N N N ~ O O ~' , L ~ ~ ~ L. C ~ ~ E L ( ~ ~ Q ~ ~ (~ V ,^ ~/~ ~.{.. c C / y LL ~/ ~ vJ • VJ LL c G Attachment A co co cfl co co co co co ca co m co ~ ~~~ vv ~ ~v ~t v.v ~ ~ _ , , ~,~ ~v~r vv~ ~v v ~v ~ o ~n ~ ~cT ~n ~ ~n ~n ~n ~n ~ ~ ~n ~ w E ~ ~° w o 0 0 0 0 0 0 0 0 0 0 0 a o •- o 0 0 0 0 0 0 0 0 0 0 0 d ~~ M M M M M M M M M M M M O N U ~ ~ U ~ ~ C O O ~' a0 00 M 00 00 M M M 00 00 00 00 L O O O O O O O O O O O O O +. - C r- ~ r- ~ ~- ~ ~ ~ r- ~ ~ ~ ~ cc co cfl cfl co m co co cfl co cfl c~ ~ d;~~ vvv. v~ ~ ~r•a: v. ~- M O B O H O X 0 0 ~~ ~ ~ M M M M M M M M M M M M Q E w W ~ ~ ~ ~ ~ ~ ~ M ~ ~ ~ ~ c ~ ~ ~~ ti ~ ti ti ~ ti ~ ~ ti ti ~ N+ N N N N N N N N N N N N ~ ~~ N N N N N N N N N N N N O ~ ~ ~ d c o o 0 0 0 0 0 0 0 0 0 0 0 ~ ~ ~ L ' ' ' ~ ~ ~ d ~ d ~ ~t ~ ~ d• ~ ~ O ~ ~ ~ op ~ O (D M 07 ~ ~ N O L N N .-- .- In o0 O M 1j O O ~ N C (n "-' ~ I~ CO In M M M lf') 00 ~- M ~ 07 ~ (0 M ~ ~ ~ l!T cp ~ c0 0p f~ O O ~ ~ ER EfT EfT ER ER ER ER EH ER E9 EfT ~. U ~ C N a ~ O~~ N O M N A M ct ~ O ~p M 0p N O M CD O f~ ~ 00 tf) M (B N ~ f~ ~ N f~ N CD r ~ 00 ~ 00 ~ ~ N ° O d' Ln t0 ' r ~ Cfl CO r i~ 00 O ~ C N O d ~ CO In CO I` O 00 ~ 00 O M c a> EfT EfT EFT ER EfT EFT ER ER EFT ER ~ .- Q U M EfT EA C M ~ ~ 'd• O CO ~ ~ cp o0 O O r O~ (O r In M N ~- N ~- ~ r' O ~ O N ~ lf) O M CO I.f) Cp I~ Oi ~ 00 N ti ~ Ln N N N ~ CO M ~~ r- ~- N ~- N N N N M N M I ER ER b9 EA EfT EFT ER Ef3 ER EfT ER ER O ~ N ~ ~ r ~ ~ r ~ ~ ~ d o0 . C ~ . C - 7 . C 7 N C . ~ R ~ C ~ ~ C d ~ ~ C ~ ~ ~ C d ~ ~. _ v V m G G ~„/ m G C ~/ m G G V m G G Attachment B ~G''-»~ 0 00 -d ~ ~ ~ ~ C7 0 ^. ~ ~ ~ ~ 0. ~ ~ bA , ~ ~ O ~ ti~~ . W ~ ~ o ~ ~ .--i ..r fy bq ~ ~ v" ~, ~ a~ y W ~ ~ U ~ ~ ~ ° `~ ~ ~" ~ o ~ V •~ N ~ ~•~ ~ O [~ . I I ~ II Q _ ~ cd ~ O N ~ ~ ~ U ~ O _ ~ U CJ ~ ~ . ~ ~ ~ _ ~ . • o ~ ~ ~ ~, ~ o M ~ ~ V ~ ~ ~ ~ ~ ~ ~ ~ U N ~ ~ N O ~ ~' 4.r O O E-'+ ~O ; U ~•~ F" I ' 1 ~ ~ ~~ ~ ~ ~ ~ .~ ~ Ems, ~ ~ ~ ~ _N .~ a w w ~ ~ ~" U 3"'' •--~ ~ ~ ~ a ~ ~ ~. U ~, ~ ~ ~ ~, ~" °' ~ a, " ' cC~ '' ~ CS V. p ~ N b ~ .~ o ~ ~ 3 ~ o ~ v ~ ~ O O ~ ~ .~ ~ U U w U w~ .~ O ~ ^+ ~ N b "G C ' " 7 'C ~~ ~ ~ ~ ~ rr / r r V V V A-041001-4 ACTION NO. ITEM NO. ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Approval of Dental Insurance Rates for the 2001-02 Fiscal Year COUNTY ADMINISTRATOR'S COMMENTS: /~ BACKGROUND: The County of Roanoke and Roanoke County Schools participate in a group dental insurance program for their eligible employees. The provider is Delta Dental and the group includes members from the Roanoke Valley Regional Health Care Consortium. The Consortium contract with the present vendor began January 1, 1998 and is in the first year of atwo-year contract extension available under the contract. SUMMARY OF INFORMATION: The Delta Dental contract runs on a calendar year basis with the Consortium. The County and School budgets and rates are prepared by blending rates from the two calendar years as a basis to budget and charge employees. The plan benefits remain intact and unchanged from the current year. The percentage of premium paid by the employer and the employee remain the same under this rate proposal. This plan is also made available to County retirees. Retirees pay a higher rate per the contract. This renewal information has been presented to both County and School representatives. Attachment A shows current and proposed rates for County eligible employees as well as the monthly increase in cost. The School Board is scheduled to consider this proposal at their meeting on April 12, 2001. FISCAL IMPACT: There will be no additional fiscal impact to the County or School operating budgets. There is sufficient budget and fund balance for this renewal. STAFF RECOMMENDATION: Staff recommends approval of the attached dental insurance rates, with Delta Dental, for fiscal year 2001-2002. Respectfully Submitted by Danial Morris Director of Finance ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ~ ~~_ ~~ ~~w A roved b pP Y Elmer C. Hodge County Administrator Motion by: Harry C. Nickens to approve Dental Insurance rates cc: File Danial Morris, Director, Finance Joe Sgroi, Director, Human Resources Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board VOTE No Yes Abs Church _ x Johnson _ x _ McNamara- x _ Minnix _ x Nickens _ x E-y C O V .1C 0 N C ~+ rn ti o c~ cfl c~ O N E E N O O N ~ ti N O ~ d ' 0 0 :~ O . ~ O -. (Q W' ~ am O d ', N ~ O O ~ N ~ N ~ O ~ ~ ~ W ~ O o 0 0 0 0 ~ N N ~ N ~ d' N d' ~ T ~ ~ W ~ ti ~ O CO M ~ M O ~- N ~ M Q N W ~ ~ o O N O c D M I ~ ~ ~ "- N ~ r- O O U m ~ 0~0 O N am' ~ ~ ~, d ~ .~ f~ O O 07 ~ ~ O N ~ W N ~' O O O O 0 ~ O O O O N ~ N ~ r ~ ~ a i O O ~ C ~ ~ .E ~ U cn (n ii cA cn ti N O O N O O N Attachment A f ` A-041001-5 ACTION NO. ITEM NUMBER ~-5 ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Appropriation of $211,000 TEA-21 Grant Funds for Exhibit Fabrication in the Blue Ridge Parkway Visitor Center COUNTY ADMINISTRATOR'S COMMENTS: ~'2~Le~rv+~1~` BACKGROUND: On January 25, 2000, the Board approved the application for $500,000 of TEA-21 grant funds for Phase II of the Blue Ridge Parkway Visitor Center. The grant was submitted for exhibit fabrication and installation, and the related upfit of the building. SUMMARY OF INFORMATION: The County was notified in December 2000 that we had been approved for $211,000 of TEA-21 funds based on our application. We have recently received approval from VDOT (which administers the distribution of these funds) that we are now cleared to begin spending these funds. These funds will be used to prepare the construction specs of the exhibits from the preliminary design that is currently available, furnish the theater area with equipment and seating, upfit the lobby area with track lighting, furnishings and racks, fabricate the large rock formation that serves as the entrance to the exhibit area, and fabricate the Region Today portion of the exhibit. With the Board's approval, we have recently applied for additional TEA-21 funds to complete the exhibits. The remaining exhibits are divided into two sections: 1) an area which will tell the history of the Blue Ridge Parkway, and 2) an area which will focus on the natural and cultural history of the Roanoke Valley and western Virginia and illustrate how transportation shaped the region's development. w r FISCAL IMPACT: TEA-21 funds require a 20% match, however the money that the County has already spent on the preliminary design of the exhibits will meet this match requirement. STAFF RECOMMENDATION: Staff recommends appropriating the $211,000 TEA-21 grant funds for the completion of work inside the Blue Ridge Parkway Visitor Center as outlined above. Respectfully Submitted by (Quad., Diane D. Hyatt Chief Financial Officer Approved by: (~ /~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied () $211 000 grant fund appropriation Johnson _ x Received O McNamara_ x _ Referred O Minnix _ x To O dickens _ x ~, cc: File Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance Doug Chittum, Director, Economic Development A-041001-6 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Appropriation of $25,000 to Replace Anticipated Grant Funds for Construction of the Blue Ridge Parkway Visitor Center COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On February 29, 2000, the Board approved the construction of the Blue Ridge Parkway Visitor Center with a total budget of $1,284,800. This construction budget was funded from a variety of revenue sources, including Federal Highway Administration, the National Park Service, regional grants, and county funds. As was noted in the Board report {copy attached), one of these sources was an anticipated grant of $50,000 from Regional Competitiveness Funds. At the time we told the board that if these funds did not materialize we would return for an additional allocation of County funds. SUMMARY OF INFORMATION: The Blue Ridge Parkway Visitor Center is now a reality. The Grand Opening for the Center will be held on May 7, 2001. The Center will open from 9:OOam to S:OOpm for weekends only beginning April 14, 2001, and daily from April 28, 2001 to November 17, 2001. Based upon an agreement between Explore Park and Roanoke County, $60,000 is included in the preliminary 2001-2002 budget to operate the Center. The National Park Service also intends to have an ongoing presence in the building with a ranger assigned to the site. Due to the diligent efforts of County staff and Explore Park staff, the construction of the building was completed on time and within budget. Special thanks go to the staffs of the ",~ Department of Parks, Recreation and Tourism, and the Department of Community Development for their ongoing dedication of staff and materials during this construction. FISCAL IMPACT: Although the County applied for $50,000 of Regional Competitiveness grant funds, we were awarded only $25,000. We participated in an additional round of grant funding requests from the group and were unsuccessful in obtaining additional funds. Because of this shortfall of anticipated grant revenues, it is recommended that the $25,000 shortfall be appropriated from the Capital Fund Unappropriated Balance. STAFF RECOMMENDATION: Staff recommends appropriating $25,000 from the Capital Fund Unappropriated Balance to replace the anticipated Regional Competitiveness grant funds that were not received. Respectfully Submitted by Approved by: ~~~ ~ Diane D. Hyatt Elmer C. Hodge Chief Financial Officer County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION VOTE No Yes Abs Motion by: H Odell Minnix to approve Church _ x funding of $25 000 from General Fund Johnson _ x Unappropriated Balance McNamara- x Minnix _ x Nickens _ x _ cc: File Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance Doug Chittum, Director, Economic Development ~- ~~ SECTION NO ITEM NUMBER ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MRFTTNG DATE: February 29, 2000 A('.FNDA ITEM Request to Award Construction Contract and Appropriate Funds for the Blue Ridge Parkway Interpretive Center CO TNTY ADMINISTRATOR'S COMMENTS: Recommend approval ~~,n~a eu v nF INFORMATION' The Blue Ridge Parkway Interpretive Center is being designed as a partnership between the National Park Service, Roanoke County, and Virginia's Explore Park. The purpose of the Blue Ridge Parkway Interpretive Center is to orient visitors to the Blue Ridge Parkway and surrounding region, and to interpret the cultural heritage, scenic qualities, and recreational features of the Parkway region in this area of Virginia. With the help of Senator Warner and Congressman Goodlatte the project has received funding through the National Park Service and the Federal Highway Administration. To date, the following revenues have been appropriated to the project: National Park Service $250,000 Federal Highway Administration 529, 800 Regional Alliance 100,000 Roanoke County 30000 Total 909 800 A team consisting of the County, the Park Service and Explore have worked through the A&E and the interior design of the building, which have been shared with the Board in worksessions. This team has *ecently received bids for the construction of the Interpretive Center. The low bid of $1.3 million was ;ceived from Loeb Construction, Inc. We have made modifications to the proposal to bring the cost within the budget that was previously reviewed with the Board in a worksession on November 9, 1999. We now request to award the bid, with agreed upon modifications, to Loeb Construction, Inc for $1,079,000. This construction contract, along with $150,500 for A&E work, exhibit design and M:`FINANCE\COMMON~BOARD~2-29-00. WPD ~~~ preliminary infrastructure, and $55,300 of contingency, will make the total budget for this project ',284,800. This budget is shown on Attachment A. This leaves a balance of $375,000 Xhat is needed for this project. These funds will come from the following sources: American Electric Power is contributing $25,000 toward the installation of the geothermal heating and cooling system. 2. The County has tentatively promised $300,000 more for this project. These funds are available from the Capital Fund Unappropriated Balance. This was discussed with the Board during the rollover work session on November 9, 1999. Preliminary discussions indicate that we will be able to receive $50,000 in a Regional Competitiveness Grant that can be applied for July 1, 2000, and can be used toward this construction. We can appropriate these funds now, with the understanding that if they do not materialize, we will need to return to the Board at a later time for additional funding. FISCAL Il~IPACT: Staff recommends appropriating $375,000 to the Interpretive Center as outlined below and described above: Capital Fund Unappropriated Balance $300,Ob0 Regional Competitiveness Grant 50,000 Grant from AEP 25,000 Total 375 000 STAFF RECOMMENDATION: Staffrecommends adopting the attached resolution which will accomplish the following: Award the contract, with agreed upon modifications, to Loeb Construction, Inc for $1,709,000. 2. Appropriate the remaining $375,000 needed for the project as outlined above. SUBMITTED BY: Elmer C. Hodge County Administrator M:`~FINANCE~COMMOMBOARD~2-29-00. WPD ~" ~- ~~ Approved () Motion by No Yes Abs Denied () McNamara Received ( ) Referred ( ) To () Church Johnson Minnix Nickens M:1FII~IANCE`.COI~Il~ION~BOARD~2-29-00. WPD L= ~- 5'"b Attachment A Blue Ridge Parkway Interpretive Center Expenditure Budget Construction contract A&E, exhibit design, water and sewer lines Contingency $ 1.,079,000 150, 500 55,300 $ 1,284,800 Revenue Sources Previously Appropriated National Park Service Federal Highway Administration Regional Alliance Roanoke County Needs to be Appropriated AEP geothermal grant Regional Competitiveness grant (*) Roanoke County $ 250,000 529, 800 100,000 30,000 $ 909,800 25, 000 50, 000 300,000 375,000 $ 1,284,800 (*) This grant will not be applied far until July 1, 2000. Staff is fairly confident that it will be awarded and can be applied toward the construction costs. However, if the grant does not materialize we will need to return to the Board for alternate funding. ""` J AT A REGULAR METING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 29, 2000 RESOLUTION 022900-3 APPROVING A CONSTRUCTION CONTRACT WITH LOEB CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE BLUE RIDGE PARKWAY INTERPRETIVE CENTER, APPROPRIATING THE SUM OF $375,000 FOR~THIS PROJECT, AND AUTHORIZING FURTHER ACTION WHEREAS, Roanoke County in partnership with the National Park Service and Virginia's Explore Park (Virginia Recreational Facilities Authority) intend to construct an interpretive center at Explore Park to orient visitors to the Blue Ridge Parkway and surrounding region, and to interpret the cultural heritage, scenic qualitites and recreational features of the Parkway region in this area of the Commonwealth (the "Project"); and, WHEREAS, the County has entered into Cooperative Agreement with the federal government which will fund a portion of this Project; other sources of funding include the Regional Alliance and the citizens of Roanoke County; and, WHEREAS, bids for the construction of this Project exceeded available funds, and the Board of Supervisors of Roanoke County authorizes negotiation of an adjustment to the bid price with the lowest responsive and responsible bidder in order to bring the bid within available funds, the Board finding that resolicitation of work of a reduced scope is precluded due to time and economic considerations; and, WHEREAS, Virginia's Explore Park will donate land for this Project and donate access to water and sewer systems to serve the Project, and it will own, operate and maintain the interpretive center upon its completion; and, WHEREAS, the County Board of Supervisors has previously appropriated $250,000 from the National Park Service, $529,800 from the Federal Highway Administration, $100,000 from the Regional Alliance, and $30,000 from Roanoke County, for a total of $909,800; and WHEREAS, the expenditure of public funds for these purposes is authorized by the provisions of Chapter 16 of Title 10.1 and Article 3, Chapter 9 of Title 15.2, of the Code of Virginia. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1) That the Board hereby finds that resolicitation of bids for this Project is .precluded due to time and economic considerations. ~..~ 2) That the,~Board approves the negotiation. of an adjustment of the bid price and scope of work for Bid #CP99-41 with the lowest responsive and responsible bidder, Loeb Construction, Inc. in orderto bring the bid within the amount of, available funds. Further the Board hereby approves the modification of the bid and contract for this Project, and hereby approves the award of this contractforthis Project to Loeb Construction, Inc. in the amount of $1,101,000. 3) That the sum of $300,000 of County funds from the Capital Fund Unappropriated Balance, $25,000 from American Electric Power, and $50,000 from a Regional Competitiveness grant is hereby appropriated for this project. 4) That the County Administrator, or his designee, is hereby authorized to execute this construction contract for this Project on behalf of the County, and to take such further actions as may be necessary to implement this Resolution, all upon form approved by the County Attorney and the availability of funds as certified by the Director of Finance. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Joyce Waugh, Assistant Director, Economic Development Diane D. Hyatt, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2001 ORDER 041001-7 SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2001 _. ~;~. BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 2001, and ending December 31, 2001, be, and hereby is, set for a tax rate of :y'i ..~ 2 per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by §§ 58.1-3200, 58.1- 3201, 58.1-3506.A.8, and 58.1-3506.6 of the 1950 Code of Virginia, as amended, situate in Roanoke County. On motion of Supervisor Nickens to adopt the order setting the real estate tax rate at $1.12, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer W. Brent Robertson, Director, Budget William E. Driver, Director, Real Estate Valuation Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue Danial Morris, Director, Finance G:\COMMON\Apri110\4-lOreal#7.doc ACTION NO. ITEM NUMBER +~~''~~'` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Adoption of the Real Estate Tax Rate for the Calendar Year 2001. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Real Estate Tax Rate for the twelve-month period beginning January 1, 2001, and ending December 31, 2001, was advertised on March 13, and 20, 2001 at $1.13 per one hundred dollars assessed valuation. The public hearing for citizen comment on the above advertised tax rate was held on March 27, 2001. STAFF RECOMMENDATION: The proposed budget for fiscal year 2001-02 is predicated on the current Real Estate Tax Rate; therefore, staff recommends that the Real Estate Tax Rate again be established at the rate of $1.13 per one hundred dollars assessed valuation for the 2001 calendar year. Respectfully su fitted, W. Brent Robe son Budget Director Approved by, ~irrwv Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Church _ _ _ Johnson _ _ McNamara _ _ _ Minnix _ _ _ Nickens _ _ _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2001 ORDER SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2001 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 2001, and ending December 31, 2001, be, and hereby is, set for a tax rate of $1'.13 per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by §§ 58.1-3200, 58.1-3201, 58.1-3506.A.8, and 58.1-3506.B of the 1950 Code of Virginia, as amended, situate in Roanoke County. U:\WPDOCS\AGENDA\GENERAL\TAX.RATE.RE.wpd f ~V> ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2001 ORDER 041001-8 SETTING THE TAX LEVY ON PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2001 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve-month period beginning January 1, 2001, and ending December 31, 2001, be, and hereby is, set for a tax rate of X3;50 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding that class of personal property generally designated as machinery and tools as set forth in § 58.1- 3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of household goods and personal effects as are defined in §§ 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by §§ 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code ofVirginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592-11, and generally designated as Motor Vehicles for Disabled Veterans. 3. That the levy for the twelve-month period beginning January 1, 2001, and ending December 31, 2001, be, and hereby is, set at fifty (50%) percent of the tax rate established in paragraph 1 for the taxable, tangible personal property as herein established 1 rr as a separate classification for tax purposes and as more fully defined by § 58.1-3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for Disabled Veterans. On motion of Supervisor Johnson to adopt the order setting the personal property tax at $3.50, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer W. Brent Robertson, Director, Budget William E. Driver, Director, Real Estate Valuation Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue Danial Morris, Director, Finance 2 ACTION NO. ITEM NUMBER ~ G o AT A REGULAR MEETING OF THF_ BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Adoption of the Personal Property Tax Rate for the Calendar Year 2001. COUNTY ADMINISTRATOR'S COMMENT1S: a~( ~ ~~~~t~ti . BACKGROUND INFORMATION: Over the last several years the County has set the tax rates in early March; however, adoption of the tax rates have been delayed due to disagreement by the General Assembly over the level of car tax relief . This uncertainty not only pertains to potential state funding for programs and services, it also affects the procedure for mailing personal property tax bills and the timeliness of collection of the related revenue. Roanoke County has traditionally mailed personal property tax bills around April 15. This date gives taxpayers approximately 6 weeks to meet the payment deadline of May 31. The tax bill shows a total tax due minus car tax relief from the Commonwealth (47.5% for 2000) and arrives at a "net" tax due the County (a copy of a personal property tax bill from 2000 is attached). The County then bills the state for their "relief' portion of the tax. The difficulty, at this time, is not knowing what percentage to show as relief from the Commonwealth. To further complicate the situation, a recent opinion by the Attorney General indicates that tax bills must reflect a 70% tax reduction from the state. The opinion goes on to say that if the legislature changes the law to provide less tax relief, localities will have to bill their taxpayers for an additional amount to make up the difference. Scenario 1: The County must send tax bills no later than 14 days prior to the due date; therefore, the latest date the bills could be mailed would be May 17. If the state continues to delay a decision on the reimbursement percentage and billing does not occur until this time period, there are some significant issues to consider. Personal property revenue projections for the current year is $23,650,000. By compressing the time between receiving a bill and its due date, late payments would increase. By having the personal property tax due date close to the end of the fiscal year, late payments for the fiscal year 2001 liability could be paid during the 2002 fiscal year. This could result in a revenue shortfall in the current year. In addition, the potential for delayed payments could cause cash flow shortages that, in turn, would generate the need for short term borrowing. ~~ ,.~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2001 ORDER SETTING THE TAX LEVY ON PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2001 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve-month period beginning January 1, 2001, and ending December 31, 2001, be, and hereby is, set for a tax rate of $3.50 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding that class of personal property generally designated as machinery and tools as set forth in § 58.1-3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of household goods and personal effects as are defined in §§ 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by §§ 58.1-3500, 58.1- 3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, ofpublic service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592-11, and generally designated as Motor Vehicles for Disabled Veterans. 3. That the levy for the twelve-month period beginning January 1, 2001, and ending December 31, 2001, be, and hereby is, set at fift~(50%) percent of the tax rate established in paragraph 1 for the taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for Disabled Veterans. U:\WPDOCS\AGENDA\GENERAL\TAXRATE.PP _ ~ 4,~,:. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2001 ORDER 041001-9 SETTING THE TAX LEVY ON A CLASSIFICATION OF PERSONAL PROPERTY -MACHINERY AND TOOLS -SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2001 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 2. That the levy for the twelve-month period beginning January 1, 2001, and ending December 31, 2001, be, and hereby is, set for a tax rate of X3.00 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. On motion of Supervisor Nickens to adopt the order setting the machinery and tools tax at $3.00, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~~L~ Mary H. Allen, CMC Clerk to the Board of Supervisors r r cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer W. Brent Robertson, Director, Budget William E. Driver, Director, Real Estate Valuation Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue Danial Morris, Director, Finance f ACTION NO. ITF,M NUMBER ~~~ C/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT TI-IE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Adoption of the Machinery and Tools Tax Rate for the Calendar Year 2001. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Machinery and Tools Tax Rate for the twelve-month period beginning January 1, 2001, and ending December 31, 2001, was advertised on March 13, and 20, 2001 at $3.00 per one hundred dollars assessed valuation. The public hearing for citizen comment on the above advertised tax rate was held on March 27, 2001. STAFF RECOMMENDATION: The proposed budget for fiscal year 2001-02 is predicated on the current Machinery and Tools Tax Rate; therefore, staff recommends that the Machinery and Tools Tax Rate be established at $3.00 per one hundred dollars assessed valuation for the 2001 calendar year. Res/pectfully sub fitted, W• W. Brent Robert on Budget Director Approved by, ~~~ /~ Elmer C. Hodge County Administrator Approved Denied Received Referred To ( ) ACTION () Motion by: (1 (1 VOTE No Yes Abs Church_ _ Johnson _ _ _ McNamara _ _ _ Minnix _ _ _ Nickens . ~~-~, c. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2001 ORDER SETTING THE TAX LEVY ON A CLASSIFCATION OF PERSONAL PROPERTY -MACHINERY AND TOOLS -SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2001 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 2. That the levy for the twelve-month period beginning January 1, 2001, and ending December 31, 2001, be, and hereby is, set for a tax rate of '3.00 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. U: \ WPDOCS\AGENDA\GENERAL\MACHINERY. TOOLS.TAX.2001.wpd ACTION NUMBER ITEM NUMBER ~° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: ORDINANCE AUTHORIZING QUITCLAIM AND RELEASE OF A 20- FOOT WATER LINE EASEMENT AND 20-FOOT SANITARY SEWER EASEMENT WITHIN THE BOUNDARIES OF SEQUOIA DRIVE AND LOCATED BETWEEN THE TEMPORARY CUL-DE-SAC, SEQUOIA DRIVE, WHITNEY ESTATES, SECTION 1 AND THE CUL-DE-SAC, SEQUOIA DRIVE, WHITNEY ESTATES, SECTION 2 IN THE CATAWBA MAGISTERIAL DISTRICT. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This is the first reading of the proposed ordinance to authorize quitclaim and release of a water line easement and sanitary sewer easement within the boundaries of Sequoia Drive and located between the temporary cul-de-sac, Sequoia Drive, Whitney Estates, Section 1 and the cul-de-sac, Sequoia Drive, Whitney Estates, Section 2. BACKGROUND: In July 1998, Graham-Thomas, LLC, the owner of the property, subsequently subdivided the property by plat showing Section 1, Whitney Estates, of record in the aforesaid Clerk's Office, Plat Book 21, Page 36. The 20-foot water line easement and 20-foot sanitary sewer easement described above were extended from the temporary cul-de-sac, Sequoia Drive, Whitney Estates, Section 1 across the remaining property owned by Graham-Thomas, LLC, new Tract A. 1 ~" In September 1999, Graham-Thomas, LLC. The owner of Tract A, Whitney Estates, Section 1, subsequently subdivided Tract A creating Whitney Estates, Section 2, of record in the aforesaid Clerk's Office, Plat Book 22, Page 106. The 20-foot water line easement and 20-foot sanitary sewer easement described above lies within Section 2 and is beneath Sequoia Drive. SUMMARY OF INFORMATION: In order for Sequoia Drive to be accepted into the State Secondary Road System, the Virginia Department of Transportation (VDOT) requires that the right-of-way be free and clear of any third party rights or encumbrances. The quitclaim and release of the subject portion of the water line easement and sanitary sewer easement to the Commonwealth of Virginia would be subject to VDOT issuing a permit for such facilities and the condition that the facility located within the 40-foot right of way, within the boundaries of Sequoia Drive located between the temporary cul-de-sac, Sequoia Drive, Whitney Estates, Section 1, and the cul-de-sac, Sequoia Drive, Whitney Estates, Section 2, may continue to occupy the street in the existing condition and location. The release would be for as long as the subject section of Sequoia Drive is used as part of the public street or highway system; however, said easement would not be vacated by the Board and would revert to the County in the event of abandonment of the street or highway. The Utility Department is in agreement with this request. ALTERNATIVES AND IMPACT: 1. Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for quitclaims and release of the water line easement and sanitary sewer easement within the boundaries of Sequoia Drive located between the temporary cul-de-sac, Sequoia Drive, Whitney Estates, Section 1, and the cul-de-sac, Sequoia Drive, Whitney Estates, Section 2. 2. Decline to adopt the proposed ordinance, which would result in Sequoia Drive remaining a private road. STAFF RECOMMENDATION: Roanoke County staff recommends that the Board of Supervisors adopt the proposed ordinance as provided in Alternative 1. 2 ~~ S~l~1BMITTED BY: Arnold Covey, Director Department of Community D ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) c: Paul Mahoney, County Attorney 3 opment APPROVED BY: Elmer C. Hodge County Administrator VOTE No Yes Abs Church _ Johnson _ McNamara Minnix Nickens 93.77' 90.07' ,<. ~ ~ ~ - y 139.16' ~~ Q` ~~ w i .,AL ~ /~ N IB ~ /~ I9 16 I _h'COURSE m "~~~ ~` 10,354 SF. ~,~ 9,447 SF. 1 ~~ 17 ~'_ `~ 20' SANITARY SEWER ~ ~ ~' I Is EASEMENT --- 20' WATER LINE I o w a2 1538 S i ~ G~ -EASEMENT ~0 ~ ~~ ~ , '~ ;204 S.F. I N ~0 15' P.U.E ~.~ / G ''~' ~~\ 30' M.B.L. I ~ y A~ ~5 _ ~ ~~ ~ _ I ~~,a -- , n ~ ~ EX. 15' O.E 30' M.B.L. _-~ 7.74' W P.B. 2>, PGti 36 ~ ~- ~ ~ ~ \~ }~ N 607T32~ C~ p N (SEE CHART) ~ ~ 13• s „ ~ 108.08' I ~~ I 16, 006 ,£ ; ~ / ' _ - "~ ' ~; "^^~--`~.-,_ ~., I ~. I 9, 827 SF. ti c /~y 1 Gl 6 ~~s.='-~~• '~v'6~ U/ ~ f0.00' I N I ~-~ (1"i i ~~ur1i1 Cis ~., ~ I v ~, ~ ~ ~ ' ~... g7.8T ,,; 7~ ,lq~, \ `'' ~ ~~ 15'P.U.E. Z ~-' 2,2 i %' 1°°~ -pis ° ~ ~-g z 8.835 S.F. \ '6s• \ ~%' '~rr ~y~~ ~ Temporary cul-de-sac EX 20• w.L.E \ i ,/ G ~~ , ~a 2~ ~~"w1 P.B. 71, PG. 36 ~ ~Y . ~ baj' ~ o" / '~ 4J ~ ...-r 9,529 3F. `° to (SEE^7NO1f' d`9~ ~~' ~0 ~~ ` ~~ 17,549 S.F. ~ ^~ N;=, ~ -7 12~ ~ 11.29 4 69'=-- .~ '~2?,k c~~ j ,/~ •j'O' M.B.L. ~ ^'t "' j~p,~4-., `~~~>; ~ , '~ 0 1 2~ ~ -WHITNEY ESTATES, ~ ~~ i nq/ ti'6 .'l5 ~ , %" l p, 361 5. F. '~ x,26 ~~ ~~ C " a" ~-WHITNEY ESTATES,! SECTION 1 11, 9.28 SF. p~yJ ~~ ~ B9 ~9 `b_ 6g,i2' N j3a'po. W Note: SECTION 2 Portion of water line easement and sanitary sewer easement to be quitclaimed and released is hatched. ~20~fNO.~E` CDZINT'~ WHITNEY ESTATES, SECTION 2 1?~'F_~R~'t~dL~'NT ~~' QUITCLAIM AND RELEASE OF A 20-FOOT WATER LINE ~O~f~fUN7TY I~EVE~O~'~.E'N7` EASEMENT AND 20-FOOT SANITARY SEWER EASEMENT l - WITHIN THE BOUNDARIES OF SEQUOIA DRIVE. ~ ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2001 ORDINANCE AUTHORIZING QUIT-CLAIM AND RELEASE OF PORTION OF A TWENTY-FOOT WATER LINE EASEMENT AND TWENTY-FOOT SANITARY SEWER EASEMENT AS SHOWN AND DEDICATED ON PLAT OF SECTION 1, WHITNEY ESTATES IN PLAT BOOK 21, PAGE 36, WITHIN THE BOUNDARIES OF SEQUOIA DRIVE BETWEEN THE TEMPORARY CUL-DE-SAC OF SECTION 1, WHITNEY ESTATES, AND THE CUL-DE-SAC OF SECTION 2, WHITNEY ESTATES, IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, in order for Sequoia Drive to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of-way be free and clear of any third party rights or encumbrances; and, WHEREAS, VDOT has requested quit-claim and release to the Commonwealth of Virginia, subject to certain conditions, of all existing easements within the boundaries of Sequoia Drive, namely the following: a portion of a 20' water line easement, shown and dedicated as " 20' W.L.E.", and a portion of a 20' sanitary sewer easement, shown and dedicated as " 20' S.S.E.", on `Plat Showing Section No. 1, wHTTNEY ESTATES, Property of Graham-Thomas, L.L.C.,' dated April 21, 1998, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 21, page 36, and extending between the temporary cul-de-sac of Section 1, Whitney Estates, and the cul-de-sac of Section 2, Whitney Estates; and, WHEREAS, it will serve the interests of the public to have Sequoia Drive accepted into the state secondary road system and the release, subject to the issuance of a permit and other conditions, will not interfere with other public services and is acceptable to the affected Roanoke County departments. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: ~~ 1 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on April 10, 2001; and a second reading was held on Apri124, 2001; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be released are hereby made available for other public uses by conveyance to the Conunonwealth of Virginia for acceptance of Sequoia Drive into the state secondary road system by the Virginia Department of Transportation (VDOT). 3. That quit-claim and release to the Commonwealth of Virginia of the portion of the 20' water line easement, shown and dedicated as " 20' W.L.E.", and the portion of the 20' sanitary sewer easement, shown and dedicated as " 20' S.S.E.", on `Plat Showing Section No. 1, WHITNEY ESTATES, Property of Graham-Thomas, L.L.C.,' dated Apri121, 1998, and recorded in the aforesaid Clerk's Office in Plat Book 21, page 36, within the boundaries of Sequoia Drive and extending between the temporary cul-de-sac of Section 1, Whitney Estates, and the cul-de-sac of Section 2, Whitney Estates as shown on Exhibit A, is hereby authorized subject to the following conditions: a. VDOT issuance of a permit for any and all private utilities, water lines or pipes, and sanitary sewer lines or pipes and any related appurtenances or facilities. b. The facilities located within the 40-foot right-of-way for Sequoia Drive, as shown on Plat Book 21, page 36, may continue to occupy the street or highway in the existing condition and location. c. The release would be for so long as the subject section of Sequoia Drive is used as part of the public street or highway system. 4. That the subject easements are not vacated hereby and shall revert to the County in the event of abandomnent of the street or highway. 2 F- ~ 5. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. 3 Item No. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: April 10, 2001 AGENDA ITEM: First reading of an ordinance authorizing the sale of 0.24 acre surplus public property known as the Leslie Well Lot (Tax Map No. 87.11-3- 10) located on Starkey Lane and the reservation of a 20' utility easement. COUNTY ADMINISTRATOR'S COMMENTS• SUMMARY OF INFORMATION: The County has received an offer from an economic development prospect to purchase the Leslie Well Lot (0.24 acre) located on Starkey Lane (a private road). The prospect is an existing business that must relocate in order to expand. Although commercial in nature, the zoning ordinance classifies the prospect as an I-2 operation. After two years of negotiating, the prospect has a signed real estate contract with a private landowner to purchase 2.18 acres in southwest County which are zoned I-2. In order to access this property, the prospect needs a 30' easement on the private road on private land leading to the site. The current owner has agreed to grant the easement. The private access road crosses public property owned by Roanoke County (Tax Map No. 87.11-3- 10) which has been designated by the county as surplus property. The prospect has submitted an offer and has agreed to the County reserving anon-exclusive 20' easement for future infrastructure development. The offer has been accepted by the Board of Supervisors. FISCAL IMPACT: Proceeds from the sale of this property will be allocated to the Utility Capital Fund. ALTERNATIVES: Authorize the sale of the 0.24 acre surplus property well lot (Tax Map No. 87.11-3-10) located a private road in southwest County and reserve the non-exclusive easement for future ..R., ~~ 2 infrastructure development. Decline to approve the sale of surplus property to the business prospect. STAFF RECOMMENDATION: The staff recommends authorization of the first reading of the ordinance to sell surplus property to an existing business prospect for expansion purposes and to reserve a 20' non-exclusive easement on a private road for future infrastructure development. Respectfully submitted: Melinda J. Cox Economic Development Specialist Approved: ~~~'~"' Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: No Yes Abs Church Johnson _ _ _ McNamara Minnix _ _ Nickens Attachment i ~ ~, "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGII~TIA, HELD AT THE ROANOKE COUNTY ADMIl~IISTRATION CENTER ON TUESDAY, APRIL 10, 2001 ORDINANCE AUTHORIZING THE SALE OF 0.24 ACRE OF SURPLUS PUBLIC PROPERTY KNOWN AS THE LESLIE WELL LOT (TAX MAP N0.87.11-3-10), LOCATED ON STARKEY LANE, AND THE RESERVATION OF A 20 FOOT UTILITY EASEMENT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus. 2. That an advertisement for bids for the sale of this surplus real estate was advertised in the Roanoke Times & World News on April 15, 2001; and That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on April 10, 2001, and the second reading was held on Apri124, 2001, concerning the disposition of the following parcel of real estate identified as follows: Leslie Well Lot Tax Map Parcel No. 87.11-3-10 4. That offers for said properties having been received, the offer of to purchase this property for the sum of Dollars is hereby accepted/rejected. 5. That the purchase price for the property will be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate will be deposited into the water fund in accordance with the trust agreements of the 1991 water revenue bonds. 6. That there is hereby reserved a 20-foot utility easement along the southwest property line of the well lot; and 7. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which will be on form approved by the County Attorney. That this ordinance will be effective on and from the date of its adoption. U:\WPDOCS~IGENDA\REALEST45URPLUSVeslie.well.lot.ord.wpd .~ti E87 ? 1--03-18 JpERTY OF 90/TNOT7; JR. '60.5, PG. 317 ONEp !-2 TAX ,~87 11- 03-17 PROPERTY OF EARL B. BOITNOTT & TEMPLE K BO/TNOTT p. B. 1468, PG 853 ZONED /-2 -T- ~ I r I \\ ` \ NEW D/VISION L/NE \r~8b I ~'~ ' ~s• ~ ~ I S56797 DO"W, 15.00' 3 ~ I 15' ACCESS EASE,i.~ENT - TO BE ACOU/RED 1 ' ----~ ---~' I ~ ---_ I ~ ~ ~ l ' TAX ,¢x87.11-03-10 ' I PROPERTY OF ~ ~OANOKE COUNTY BOARD OF SUPER(/ISORS ' ~ I ZONED l-1 ~ ~ I I 1 ~ TAX #87.11-03- '_ PROPERTY Or I STRANNA LESLIE A ' ZONEO l-1 ~ ' I APPROX/MATE LOCH AON I J EX/SANG GRAVEL OR/VE 1 I TO BE UPGRADED TO ~ I 1B' PA VED DRIVE 3 W ~ I t g7.11-p3-11 T A PR PLE L EOA TNNR STRANNZONE"D~~/~~ All ~~~~ ~~SS ! EME ~~ CCE ~ ~ - - ~ OPERA ABUT X #8711-03- i l W ~_ DEVEI~ TNRO~GN \ W ~ `\ --W ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Second reading of ordinance amending Chapter 15 of the Roanoke County Code prohibiting the flying of any aircraft including motorized and non-motorized remote control planes, helicopters, and gliders in public parks without a County Parks & Recreation Permit COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This item has been postponed until May 8, 2001 to allow staff time to find an appropriate location that can accommodate the special needs of this activity. ~~~ Elmer C. Hodge County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Johnson Received () McNamara Referred () Minnix To () Nickens cc: File ,.~ ~;_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2001 ORDINANCE 041001-10 AUTHORIZING THE ACQUISITION OF 0.68 ACRES OF REAL ESTATE (TAX MAP PARCEL NUMBERS 106-13- 6, -2 AND -1) FOR COUNTY OFFICE FACILITIES AND REQUESTING THE INDUSTRIAL DEVELOPMENT AUTHORITY TO ISSUE LEASE REVENUE BONDS TO FINANCE THE ACQUISITION OF OFFICE FACILITIES FOR THE COUNTY WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County") has determined that it is necessary and advisable to undertake the acquisition, renovation, and equipping of certain real estate identified as the "Salem Bank & Trust Building", a portion of which shall be used by the County's department of social services (the "Project"), and WHEREAS, the Board of Supervisors of the County proposes to provide for the issuance of lease revenue bonds through the Industrial Development Authority of Roanoke County, Virginia (the "Authority") to finance the Project, and WHEREAS, the County will lease the Project to the Authority pursuant to a lease ("Prime Lease") and the lease revenue bonds will be payable solely from revenues derived by the Authority from a Lease from the Authority to the County ("Lease") pursuant to which the Authority will lease the Project back to the County, and WHEREAS, the lease revenue bonds will be issued pursuant to the following documents: (i) Prime Lease; (ii) Lease; (iii) Deed of Trust from the Authority to the individual trustees named therein, as trustees; (iv) Assignment of Rents and Leases between the Authority and the purchaser of the Bonds ("Bond Purchaser"). All of the documents listed above are referred to in this Ordinance as the "Basic Documents", and WHEREAS, the first reading of this ordinance was held on March 27, 2001, and the second reading was held on April 10, 2001. BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. Acquisition of Project. The acquisition of 0.68 acres of .real estate and improvements thereon in the City of Salem, Virginia, located at 220 East Main Street (Tax Map Parcel Numbers 106-13-6, 106-13-2 and 106-13-1) for the purchase price of $2,400,000 from East Main Properties, L.L.C. is hereby authorized and approved. The Chairman of the Board of Supervisors and the County Administrator, or either of them, is authorized and directed to accept a deed, in form and substance acceptable to the County Attorney, for such real estate. 1 2. Issuance of Bonds. The Board requests the Authority to issue its lease revenue bonds or bond (the "Bonds") in the maximum principal amount of $2,650,000 to be paid from revenues derived from payments made by the County pursuant to the Lease. 3. Authorization of Basic Documents. The execution and delivery of and performance by the County of its obligations under the Basic Documents to which it is a party are authorized. The Basic Documents and the Bond shall be in such form and contain such provisions as the County Administrator and the Chairman of the Board, or either of them, shall approve, such approval to be evidenced conclusively by the execution and delivery of the Lease, provided that the aggregate principal components payable under the Lease shall not exceed $2,650,000. 4. Execution of Documents. The Chairman of the Board and the County Administrator, or either of them, are authorized to execute on behalf of the County the Basic Documents to which the County is a party, and, if required, to affix or to cause to be affixed the seal of the County to the Basic Documents and to attest such seal. Such Officers or their designees are authorized to execute and deliver on behalf of the County such instruments, documents or certificates, and to do and perform such things and acts, as they shall deem necessary or appropriate to carry out the transactions authorized by this Ordinance or contemplated by the Basic Documents; and all of the foregoing, previously done or performed by such officers or agents of the County, are in all respects approved, ratified and confirmed. 5. Acceptance of Proposal. The County Administrator is authorized and directed to accept the proposal for the purchase of the Bonds which the County Administrator determines to be in the best interest of the County. 6. Nature of Obligations. Nothing in this Ordinance, the Bonds or the Basic Documents shall constitute a debt of the County and the Authority shall not be obligated to make any payments under the Bonds or the Basic Documents except from payments made by or on behalf of the County under the Lease. The County's obligations to make payments pursuant to the Lease shall be subject to and dependent upon annual appropriations being made from time to time by the Board for such purpose. Nothing in this Ordinance, the Bonds or the Basic Documents shall constitute a pledge of the full faith and credit of the County beyond the constitutionally permitted annual appropriations. 7. Official Intent. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. 8. Effective Date. This Ordinance shall take effect immediately. 2 The undersigned Clerk of the Board of Supervisors of the County of Roanoke, Virginia, certifies that the foregoing constitutes a true, complete and correct copy of the Ordinance adopted upon second reading at a regular meeting of the Board of Supervisors of the County of Roanoke, Virginia, held on April 10, 2001. On motion of Supervisor McNamara to adopt the ordinance with funding as follows: (1) Establish a separate self-supporting fund for the building revenues and expenditures. Any unused balances at the end of each fiscal year will remain in the fund for future capital improvements to the building; and (2) Appropriate the budget for the building for the remainder of the 2000-2001 fiscal year as outlined in the Board report; and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Nickens, Minnix NAYS: None ABSTAIN: Supervisor Johnson A COPY TESTE: ~I''YL.c~.-~..~~ .s~v~ ' Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Chief Financial Officer Paul M. Mahoney, County Attorney Danial Morris, Director, Finance Doug Chittum, Director, Economic Development William E. Driver, Director, Real Estate Valuation Anne Marie Green, Director, General Services Betty McCrary, Director, Social Services 3 ACTION NO. ITEM NUMBER Cam-- a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Second Reading of an Ordinance to Approve the Purchase and Financing of the Salem Bank and Trust Building COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On March 13, 2001, the Board authorized the County staff to proceed with the purchase and financing of the Salem Bank & Trust Building. The County will purchase the building for $2,400,000 from East Main Properties, L.L.C. The financing will be done as a lease/purchase through the Industrial Development Authority of Roanoke County (IDA). The entire building will be owned by the County, leased to the IDA for a period not to exceed 25 years, and leased back to the County. The County currently leases three of the five floors of the building for Social Services, so the financing will be 60%non-taxable and 40% taxable. SUMMARY OF INFORMATION: Staff retained Hayes, Seay, Mattern and Mattern to review and evaluate the building. Based upon this evaluation, staff recommends replacing the existing fire alarm devices with a completely new fire detection and alarm system consisting of a central control panel and building-wide alarm system with indicating bells and visual alarms. The purchase of the building, the fire alarm and the closing costs will total $2,650,000. We received the most favorable bid from SunTrust bank. This was 6.32% for the taxable bonds and 5.39% for the non-taxable bonds. The debt service will be covered from the net revenues of the building. Attached is the second reading of an ordinance to authorize the purchase of the building and approve the financing through the IDA. The first reading of this ordinance was held on March 27, 2001. The IDA approved the financing at their meeting on April 4, 2001. ~. r Since this building will be self-supporting, staff would like to establish a new fund to accumulate the revenues and expenditures for the building. Any unused funds at the end of each fiscal year would remain in this fund to be used for future capital improvements to the building. FISCAL IMPACT: The building will be purchased through alease/purchase with the IDA. The debt service will be paid from the net revenues of the building. The budget for the remainder of the 2000-2001 fiscal year is as follows: Revenues $29,100 Operating expenditures (5,165) Debt service 11 900 Net revenues 1$ 2,035 The budget for 2001-2002 will be included as part of the overall county budget process. ALTERNATIVES: Authorize the purchase of the building, closing costs, and installation of new fire alarm through a financing not to exceed $2,650,000, with the following steps: a. Adopt the attached ordinance authorizing the financing of the building b. Establish a separate self-supporting fund for the building revenues and expenditures. Any unused balances at the end of each fiscal year will remain in the fund for future capital improvements to the building. c. Appropriate the budge# for the building for the remainder of the 2000-2001 fiscal year as outlined above. 2. Authorize the purchase of the building and closing costs through a financing not to exceed $2,500,000, and the costs of the fire alarm to come from the capital fund, wi#h the following steps: a. Adopt the attached ordinance authorizing the financing of the building b. Establish a separate self-supporting fund for the building revenues and expenditures. Any unused balances at the end of each fiscal year will remain in the fund for future capital improvements to the building. c. Appropriate the budget for the building for the remainder of the 2000-2001 fiscal year as outlined above. d. Appropriate $150,000 from the Capital Unappropriated Balance for the purchase of the fire alarm. G-a STAFF RECOMMENDATION: In order to have greater net revenues available on an annual basis to address future building improvements, staff recommends Alternative 2. Submitted by: Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Johnson Received () McNamara Referred () Minnix To ( ) Nickens ~~ ~ ~ .~., v- " »~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2001 DENIAL OF ORDINANCE 041001-11 AUTHORIZING THE CREATION OF A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, HANGING ROCK COMMERCIAL DISTRICT, APPROPRIATING FUNDS FOR THE CONSTRUCTION OF SEWER FACILITIES THEREIN, IMPOSING AND ALLOCATING CERTAIN FEES OR ASSESSMENTS WITH RESPECT TO THE DEVELOPMENT OF PROPERTY LOCATED THEREIN, AND AUTHORIZING EXECUTION OF A REIMBURSEMENT AGREEMENT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, Sections 15.2-2243, 15.2-2400 and 15.2-2404, et seq. authorize the County to create and establish a general sewer improvement program for a designated area of the County having related and common sewer conditions, to install certain public works improvements, and to impose fees, charges and assessments for said improvements; and WHEREAS, written notice has been given to all owners of real estate within the District, and notice to the public and said owners has been published, all as required by law; and WHEREAS, the first reading of this Ordinance was held on March 27, 2001, and the second reading and public hearing was held April 10, 2001; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of Supervisor Nickens to DENY adoption of the ordinance, and carried 1 s by the following recorded vote: AYES: Supervisors Johnson, McNamara, Nickens, Minnix NAYS: Supervisor Church A COPY TESTE: 7~ ~ G~c-c.c..~., Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer Dan Morris, Director, Finance 2 r AGENDA ITEM NO. -»;3 APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~~~~.<' ~~~- ~~t ~/~~ /Jy~~ ~~~''y~i'Yz~YLJ~/ ~s~ri~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~/~ ~~~-- ADDRESS: ~v~ / c,~e /2-z/~ s ~J~~_ PHONE: ~'~3- ~3/~i- AGENDA ITEM NO. ~-'~' "-~ APPEARANCE REQUEST /UBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: /~/~il,G/.t:~ ~G~G'C~... ~' l~d~I~Y~,~~'LI~~'~.. ~//57 ~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE Gl1/DEL/NES L/STED BELOW.' ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~JOyJ.(J ~ ~av/~. ADDRESS: ~D, ~ d7~ ~~ / V~~ PHONE: ~t~ ~ " ~l S~ ACTION # ITEM NUMBER Ur - ~j AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 SUBJECT: Second Reading of Ordinance Authorizing a Special Sewer Service Area/Reimbursement Agreement for the Hanging Rock Commercial District COUNTY ADMINISTRATOR'S COMMENTS: Within the last few days we have been approached by two of the five affected landowners telling us their allocated cost is too high. They have based their argument on assessed value and topography. Mr. Robertson has recomputed the allocation of costs on the basis of assesed value which is shown below: OWNER ASSESSED VALUE ACREAGE Miles $91, 481 $82, 416 Hinchee $38, 719 $2S, 658 Thornhill (Parker) $23,544 $48,905 Mr. Robertson and Mr. Mahoney are still discussing this with property owners and will have a final recommendation at the Board Meeting. BACKGROUND: The Hanging Rock Commercial District has been plagued with marginal septic systems for years. Because of poor soil, the area will not meet today's standard for new septic systems. This has been a major impediment to new development in the area. Although public water is presently available to the area, public sewer is more than 2,500 feet away at the Roanoke County Public Service Center. Although the County has received numerous inquiries in the past for public sewer, existing businesses have not chosen to financially support extension of public sewer to the area. The first reading was held on March 27, 2001. SUMMARY OF INFORMATION: A new convenience store is being proposed for the area by Sheetz Convenience Stores on property owned by Everett J. Miles, Sr. This new development desires public sewer and is willing to fund the initial cost of the sewer extension. The developers have expressed a desire to recover a portion of their cost as other commercial properties connect to this sewer line. Commercial property in the immediate area is very limited; therefore, the developers could not recover their investment through normal connection fees. They have requested that a special service area (see attached map) be established for the Hanging Rock Commercial District so that each property would pay their fair share at the time of connection. These fees would be LT"'~ collected by Roanoke County and reimbursed to the developer in accordance with the reimbursement agreement. In addition Roanoke County will participate in upgrading the sewer line from 8 inches to 12 inches diameter. This will provide adequate capacity for future extensions along Route 311 towards Masons Cove and to the Laurel Woods subdivision. This participation would be in the amount of $30,000 and would be funded from the Public/Private Partnership account. FISCAL IMPACT: The short-term fiscal impact to Roanoke County will be limited to the $30,000 participation through the Public/Private Partnership. The long-term impact should be very positive to Roanoke County. Having public sewer available to the area will allow for development redevelopment of the area, thereby, generating increased revenues for the County. RECOMMENDATION: Staff recommends that the Board approve a special sewer service area, with special connection fees, approve a reimbursement agreement to allow these fees to be refunded to the developer of the sewer extension and to allow Roanoke County to participate in upgrading the sewer line in the amount of $30,000. The $30,000 participation would be funded from the Public/Private Partnership account. SUBMITTED BY: ~• Gary Robe -tson, P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator ACTION Approved O Motion by: Denied O _ ___ __ Received () __ ___ ___ Referred to VOTE No Yes Abs Church ___ ___ ___ Johnson ___ ___ ___ McNamara ___ ___ ___ Minnix ___ ___ ___ Nickens ds Driv - - e .__ 1 X60 • \ _ /- _ _ Z .,~ • \ L~ '\. .1 \ • \ - •\ TAX PARCEL.- \ \ ~'-'~•-•J -~ 12 W 36.01-02-0~ \ ~ \ ~ 72W Rt 4 9 '• ~ ~ 1 \ / / /. ~ l~ / / 2~ / TAX PARCEL ~/~ • / 36.10-01 / • /.•' / - - / / / /. ,• ~• •. TAX PARCEL J 36.01 -02-04 _ /• i ~ tij 1 ~ti~~ -~ ;~ _ ~ ~. •\ ~ .~_ 'a~2~+ ~\ \ \'~ __ TAX PARCEL \ \ ~ '°-°' 36.10-01-19 ~\ \ \ sQ~' ~~m~ 1~' /~ _/ - - ~~ _ ~ 4W ~ 4W / 4 ~y ~tm ~'~ ~re HANGING ROCK SE~PER RpANp~~ EXTENSION PROJECT ~ p DRAwN HY: JNC G PLAN SHEET ~ Z7 GTAINBA YNiSIQiNL DLSIWCT (k1EdCfD 8Y: Z ~ RONpKE COUNII', VRCIl1A ~ 2 R01NO1Q CDIIIiTY it17IdTY D~1BTl0;N7 sauE: t•.soo~ v a lsi~ ~ m uy ~ sD ior v n+ zas a GTE 27 W~ACH 2001 1838 SFIEET Np, t OF 1 ~, \ .~ \ \\ `~ ~ \ \ \ \ \ \ .\ \ \ \ \ \ \ . ~ \ \ • \ \ • ' i \ ~ `\ \ ~ \ ~ \ P~ / \.• f~P35ED 2-INCH SAN~TARY SEWER EGIONAL FIRE & RESCUE` ~ ~ ~ \ \ TRAINING CENTER ') /~ \ (: \ \ ~ \ •\ \ \ •~\ o • ' ~, ~~ \ ~ ~ . ` \' \ \ ~/ \ ` v' \ ,£ \ \ ~ ~ OO \ \ ` \ ~ ~ ~ - ~ ^ Q KESSLER MILL ` \\ SERVICE CEN I P~( ~ •. ~ ~• ~ 9 9 36.03 36.03 03 138 p o4.5 305 o=a.3 Sg 9 ~ 36.03 a -t-L SQ p=6.9 85 38p y J6 J \ 0 -e.o METER aW ~ HANGING RC)CI~ - ~EVU~I~ ~V~TEM IMPRC)VEMEtVTS SH~~T~ S~W~R UNE EXTENSI®IV SEWER CONNECTION FEE PER ACRE _ $9,225.00 Off-Site Facility Fee = $1,500.00 PROPERTIES SERVED BY SEWER IMPROVEMENTS Tax Parcel 36.01-02-02 36.01-02-03 36 01-02-04 36.10-01-17 36.10-01-19 Property Owner HOWARD R. & LYDIA L. MILES EVERETT J. MILES, SR. BILLY G. &EVERETT J. MILES, SR RAYMOND D. HINCHEE Sl1ZANNE P. THUP.NHILL CONSTRUCTION ESTIMATE. 12-inch Sewer Line Manholes Road Crossings Service Connections Ccntingency (10%) G-3 One-Half Total Acreage Off-Site Total Acres a Fee Basis Fee Fee 3.58 $33,026 $750.00 $33,776 1.86 $17,159 $750.00 $17,909 3.25 $29,981 $750.00 $30,731. 2.70 $24,908 $750.00 $25,658 5.22 $48,155 $750.00 $48,905 16.6 $156,977 Oa~antit,~ Unit Cost Total Cost 2,800 $46 $ 127,400 9 $2,000 $ 18,000 1 $15,000 $ 15,000 5 $500 $ 2,500 $ 17,105 ESTIMATE® CONSTRUCTION COST = $ °980,005 112 OFF-51TE FEE _ $ 3,750 ROANOI~E CO. PARTICIPATION $ X30,000) TOTAL PROJECT` COSTS = $ '953,755 A~AERA~s°E. CC2ST PER ACRE _ $9,257 ~-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2001 ORDINANCE AUTHORIZING THE CREATION OF A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, HANGING ROCK COMMERCIAL DISTRICT, APPROPRIATING FUNDS FOR THE CONSTRUCTION OF SEWER FACILITIES THEREIN, IMPOSING AND ALLOCATING CERTAIN FEES OR ASSESSMENTS WITH RESPECT TO THE DEVELOPMENT OF PROPERTY LOCATED THEREIN, AND AUTHORIZING EXECUTION OF A REIMBURSEMENT AGREEMENT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, Sections 15.2-2243, 15.2-2400 and 15.2-2404, et seq. authorize the County to create and establish a general sewer improvement program for a designated area of the County having related and common sewer conditions, to install certain public works improvements, and to impose fees, charges and assessments for said improvements; and WHEREAS, the extension of the public sewer system and the creation of a special utility service district will alleviate public health and safety problems and promote economic development; and WHEREAS, the Board finds that the assessments imposed by this ordinance are not in excess of the peculiar benefits resulting from the improvements to the property owners within this district; and C:\WINDOWS\TEMP\GWViewer\hanging.rock.sewer_l.wpd 1 WHEREAS, the Board hereby establishes the "Hanging Rock Commercial District"; and WHEREAS, written notice has been given to all owners of real estate within the District, and notice to the public and said owners has been published, all as required by law; and WHEREAS, the first reading of this Ordinance was held on March 27, 2001, and the second reading and public hearing was held April 10, 2001; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public sewer extensions for the Hanging Rock Commercial District area. That pursuant to the authority of Section 15.2-2243, the Board establishes a general sewer improvement program for this area. The total construction cost of this public sewer project is estimated to be $183,755.00, and that there is hereby appropriated for this project the sum of $30, 000.00 from the Public-Private Partnership Account, which is the amount assessed or apportioned to the County for this project. The remaining balance of the construction cost of $153,755.00 shall be assessed against the properties within the project service district as shown on the attached Exhibit A. C:\WINDOWS\TEMP\GWViewer\hanging.rock.sewer_l.wpd 2 ~~ 2. That the "Hanging Rock Commercial District" is shown and designated on the attached plat entitled "Hanging Rock Commercial District" prepared by the Roanoke County Utility Department, dated 3/27/01, (Exhibit B) The Utility Department may construct or may contract with one or more private parties to construct in and adjacent to the Project Service District sewer lines and appurtenant facilities as shown on the map of this area, and the County shall acquire easements, if necessary, for these lines and facilities. 3. That there is hereby assessed or apportioned to each property owner within the Project Service District a share of the cost of construction of the sewer facilities as shown in Exhibit A. This is in addition to the connection fees and off-site facility fees that are imposed by the County. 4. That the owner, subdivider or developer of property located within the Project Service District shall, before or at the time of connection to the public sewer lines and facilities, or issuance of a building permit for the renovation of more than 50% of the assessed value of any existing structure, or issuance of the building permit for the construction of any building or structure to be located on his or her property which is to be the subject of development or subdivision, pay or provide for the payment of a share of the cost of construction of the sewer facilities, as shown in Exhibit A. This is in addition to the connection fees and off- C:\WINDOWS\TEMP\GWViewer\hanging.rock.sewer_l.wpd 3 `~ site facility fees that are imposed by the County. 5. That the owner, subdivider or developer of property located within the Project Service District shall not be allowed to make installment payments under X18-168 (e) of the County Code for his or her share of the cost of construction of the sewer facilities. 6. In any case where a payment by the owner, subdivider or developer is required prior to construction of the sewer and water facilities, the amount paid by the owner, subdivider or developer shall be held in an interest bearing account for the benefit of the owner, subdivider or developer until expended, or, in lieu of such payment, the Board of Supervisors may provide for the posting of a personal, corporate or property bond, cash escrow, letter of credit or other method of performance guarantee satisfactory to it conditioned on payment at commencement of such construction. 7. Any owner, subdivider or developer of property located within the project service district who is obligated to pay a share of the costs of construction of the sewer facilities after completion of construction by the Utility Department shall pay such share of the cost of construction of said facilities to the County. 8. That the County Administrator or his designee is hereby authorized to execute a reimbursement agreement with Everett J. Miles, or his assigns, a developer within the Project Service District, who will construct and install the sewer lines and C:\WINDOWS\TEMP\GWViewer\hanging.rock.sewer_l.wpd 4 l7"~ appurtenant facilities. This reimbursement agreement is authorized by the provisions of ~ 18-168(d)(4) of the Roanoke County Code, and it shall be in effect for a period of ten years from the completion of construction and acceptance by the County. The Developer is authorized to receive the special construction costs up to $153,755.00. 9. That an abstract of this ordinance shall be recorded among the land records of the County with the Clerk of the Circuit Court, showing the ownership and location of the property to be affected by these improvements and the amount allocated or assessed against each landowner. This assessment shall be a lien on the land. 10. That the payment by owner, subdivider or developer of property in the Project Service District shall be reimbursed to Everett J. Miles or his assigns in accordance with the Reimbursement Agreement. 11. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 12. That this ordinance shall be effective from and after the date of its adoption. C:\WINDOWS\TEMP\GWViewer\hanging.rock.sewer_l.wpd rj / +~~ r 1'~ -S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 10, 2001 DENIAL OF ORDINANCE 041001-12 TO CHANGE THE ZONING CLASSIFICATION OF A 4.369-ACRE TRACT OF REAL ESTATE LOCATED AT 1114 SKYVIEW ROAD (ROUTE 755), (TAX MAP N0.45.03- 1-21), IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF AG-1, AGRICULTURAL/RURAL LOW DENSITY, TO THE ZONING CLASSIFICATION OF AR, AGRICULTURAL RESIDENTIAL, UPON THE APPLICATION OF W. F. WALKER WHEREAS, the first reading of this ordinance was held on February 27, 2001, and the second reading and public hearing were held March 27, 2001, and continued to April 10, 2001; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on March 6, 2001; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of Supervisor Nickens to DENY adoption of the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Nickens, Minnix NAYS: Supervisor Johnson A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney G~ _; ROANOKL' COUNTY Aplicants narn.e: ~i''.F. ~Pa~ker DEPARTMENT OF Application: Rezoningr from AG-1 COMMUNITI' DEVELOPMENT To Proposed Land Use: AR Tam Map No. 45.03-1-21 ^ -- ~- - ~ Lot The lot is 4.36 acres in area. It has frontage on two separate sections of Skyview Road. The first is approximately 160 feet before Skyview takes a sharp 180 degree turn. The other portion, which comprises most of the lot's frontage, is just past this turn and Is approximately 705 feet. The lot itself has a gradual decline coming back from the road, about 70-90 feet, then drops off significantly from there, with a drop in elevation between 80-140 feet. There is currently an older barn and log house on the property. The owner has stated that the barn and house will be removed if the rezoning is approved. The lot is fairly wooded, and presents the opportunity for some spectacular vistas of Salem and the Roanoke Valley. Access Access to the property is from Skyview Road. The majority of the street frontage is just above a very sharp 180 degree turn in the road, limiting visibility somewhat. However, traffic speed is minimal in order to complete the turn. Surrounding Neighborhood Adjacent land uses consist of single family residences and vacant land, and public utilities. Heading up Skyview Road to the south of the property are several vacant lots and single family residences. Tax Parcel 45.03-1-22 and 26, and Parcel 45.03-2-22 all have single family residences. Parcel 45.03-1-25 is vacant. To the east of the property is a single family residence. To the north directly across the street is a vacant lot and a utilities lot. The utilities lot is a fairly new (within the last year) water pump station for the Roanoke County water system. There are also several other residential lots to the north. To the west of the property is a vacant 10 acre parcel. It is important to note that on most of the developed lots in the area, trees were conserved instead of merely leveling the land and placing houses. Zoning The property is zoned AG-1 Agricultural Rural Low Density. All properties in close proximity are zoned the same. There is a small pocket of R-1 Low Density Residential a about 2000 feet from the property, to the west of the Skyview/Weaver Roads intersection. This site was rezoned to R-1 Residential at the request of the property owner in December of 1997, but was never platted for development. ~. Analysis of Proposed Development Property Characteristics The lot has significant street frontage, on two portions of Skyiew Road. The lot itself has a gradual decline coming back from the road, about 70-90 feet, then drops off significantly from there, with a drop in elevation between 80-140 feet. With the available public water system, the minimum required lot size in the AR zoning district is 30,000 square feet, and minimum required street frontage is per lot is 110 feet. All 5 proposed Pots appear to meet the requirements of the Zoning Ordinance. Access/Traffic Generation VDOT has expressed concerns over sight distance and width of the right-of--way for the proposed project. The engineer has recommended that the number of entrances in the development be limited to between 1 to 3 for the proposed lots. He has also commented that the right-of--way width appears to be 30 feet, and recommends the dedication of additional right-of-way to make it 25 feet wide from the center line. However, given the topography of the property, with a shallow "buildable area", and the steep slope towards the rear, creating entrances to serve more than one dwelling unit may not be feasible. Additionally, the dedication of 10 extra feet may make it difficult to place structures on any of the lots and still meet the 30 foot setback requirements. Fire & Rescue: The level of service currently for the Skyview Drive neighborhoods will not be negatively affected by the proposed development, according to the Fire and Rescue Department Drainage/Floodplain: No stormwater management plan has been submitted. In the future a plan may have to be submitted to the Engineering staff for review/approval. The property is not located in a floodplain district. G-`( s~ Screening & Buffering: With the anticipated single family residential uses, no screening and buffering will be required. Water/Sewer: Public water is available to this site. There is a fairly new 114,000 gallon water tank at the top ofi Skyview Drive that helps to service these neighborhoods. There is a pump station across from the property as a part of the system. The Spring Hollow Reservoir North Loop water line is in close proximity to this neighborhood. C. Conformance with the Community Plan This property is designated neighborhood Conservation in the 1998 Community Plan. Areas designated as such, according to the Plan, are future land use areas where established single-family neighborhoods are delineated and the conservation of the existing development pattern is encouraged. Favorable land use types include single-family residential at a reasonable density that is not significantly higher than the existing neighborhood, neighborhood institutional centers and neighborhood commercial. The Plan also defines land use determinants conducive to development areas. Positive land use determinants include: a location with limited density residential subdivisions exist; a location where the expansion of the existing development pattern is logical; an infill area which compliment the surrounding development pattern; service by a local street system and urban services; and a location where limited residential zoning has been established. Overall, the proposed rezoning appears to be in general conformance with the Community Plan. D. Conformance with County Development Standard The proposed project, as reflected in the concept plan, appears to comply with the requirements of the Zoning Ordinance. This is dependent ultimately on the submitted subdivision plat. Review and approval of the subdivision will be required as set forth in the Land Development Procedures. PART I I I Staff Conclusions This property is designated as Neighborhood Conservation in the Community Plan. Single-family neighborhoods and conservation of the existing development pattern are encouraged. Recent public facilities projects in the area indicate capacity for additional growth in the neighborhood. The characteristics of the right-of-way create some minor development constraints. Topography of the property limits the placement of structures, but provides the opportunity for high quality buildable homesites. Staff feels that approval of the proposed rezoning application will be in general conformance with the Community Plan and Zoning Ordinance. G-4 ~, n County'of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 For Staff Use Onlv Date; e~eU ed: J f3 Recei~d by: '~ Application fee: ,(p ,y~, g dam; Placards issued: ~ "~ ~~ O,S date• srL,'2'j L~'?l Case Number 7- aj ~ 20CJ ~ ~}~-- ~ -~ ~ ~ I r^~LL:AYPI7LL.11V1J''. i Check type of application filed (check all that apply) ,f^"•.I Rezoning ~ Special Use O Variance Applicants name/address w/zip ~ ~~ f~~r_.~ Phone-~~£'`~.~1-~:?l~ d ~./~ ~' '#:~J .e~`~.<'~Or^~ r,~ ,,`~ ~.d ~l~ Fax No. Owner's name/address w/zip ~,~%• 04 ,~/.~6/~'e'~. Phone: ~ -' . ~ r~, d-,s! ~ s~ €, ~~ e~~/~~ :~; ~~Y~`. Fax No. Property Location ~G ~`~,,,~~.,~~='42_ ,,~,c~c~,~,Jr _ ~. ~ - - ~ `` Magisterial District: ~'°°'' ~, ~~ y G: F~ J L f~I a . % ~5~ ~~'~i,~~th~i`~~ ~ /r ~~ Communi Plannin area: ,. Tax ap No.: ~ ,; ~ .~ ! r ~, ~ Existing Zoning: ~ - Size of parcel(s): Acres: '~7 ;; ,~ ~ ~ Existing Land Use: I~E'Z~~%~7~'~~G'A.'1'D SP.ECL~L U~S•E-°EP~I~IIT APPLICA_'4TTS tP/Sl I Proposed Zoning: P d L d U ~ ~ ~ se: ropose an ~w ~.~ is ~ Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes ~ No O IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the nvnimum criteria fqr the requested Use Type? Yes ~ No 0 IF NO, A VARIANCE IS REQUIRED FIRST 1 if rezoning request, are conditions being proffered with this request? Yes O No ~° T'.4RI-I ~CF _a PPLIC.4 ~'TS (V) Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WII,L NOT BE ACCEPTED IF ANY OF THESE ITIEMS V RE NBISSING OR 3NCOMPLEVE. ~~~~ ~,,., ! /' ~ ~~ Consultation ~ 8 1/2" x 11" concept plan ~,;,.~ i/ Application fee %'~ Application Metes and bounds description Proffers, if applicable r~ ,. % Justification +. V,Tater and sewer application ~ outing property owners i ~`~ 1~'hereby certify. that I am either the owner of the property or the owner s agent or contract purchaser and am acting~i'Ch C e owledge and consent of the owner. Owners Signature G-4 ~-2. ,, f~Yp` l i ~ i~swAJ ~ ~ ~ _ 1n1. 7L^e t.. 1 4 ': ', ':. '~'. . .'~ 1 ~ 1 , ~ :, 1~~ f ~~ C dd~LI~~ICLiLL„LO~i iFOI: RErGONi'I~C- OR SP.~CIA.h;"~IJSE P.PRMIT,~EQTlEST ~~ ` - `~ ~~ ~ , z'' Applicant _William F. Walker/ Ann R. Walker The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfaze. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zozung Ordinance. I purpose to remove 1 single Jewelling from property and add 5 new single family houses. The five new residences will be more attracti e to the community, it will add economic development to Roanoke Count , and increase the present tax base by over ten times. We will also m k use of the new water line installed along the property. The construct ion .will have only a small enviormental impact on the area. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community 'lan. The Roanoke County Community Plan has this area under nei~l~borhood conservation. Zoning from A to AR will comply with single family residental land use set forth by this plan. The expansion of this area is within the density and logical develooment pattern for new single family residents. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. Very little enviormental impact will result from construction. The largest impact will be from instal~~~t~,n of the septic system. There will be no impact on the neighboring properties. e r^""` ~,. ROANOKE COUNTY Apdicants name: W.F. ~adker DEPARTMENT OF Application: Rezoning from AG-> COMMUNITY DEVELOPMENT To Proposed Land Use: AR Tax Map No. 45.03-1-21 FEB-1"7-2001 12:31 AM WM. F. WALKER ~~+t~ r'G1 1~F~1 f r- G+ [ ~l+:r vCyy (,~yJ tJLE 't3EGiNh~I'NG ut a point on thE'. northerly r;i~ght of wa~~ lane of 5kyvi.aw Road, sai.c] point being the point of intarsQCtion of the g~~u thwe3l:ernmo~t corner of~ the parcel of Nita P . t'at:r.ol,l (2'ax Map #)•95.03-1-20; secs Roanoke County bc~ed Dc~ok 872, page 207) and the Boutlzeastdrnmoet point of '~}1 L' herein- ~aftex• dE~cr~..bed parcel of real pzoperty; thence with the northern! ri.cfht: of way line of 5kyview Road, S. 65° 4"' 00" W. 1.35.37 feat to a. pofrt.1 thence v. 37° 14' 00" W. 25.28 feet to an e~Cisting iron pink thence leaving the right of way to gkyvie:w Road,i.J.9°30' 00" W. 1.56.50 feet to a pint; thence S. n0° 30' 00" h7. 206.9C g~:et to an existing :iron p1.nT t:he~nco 5. ?. ?.° 57' S2" W. 220.59 feet zo a point; thence S. 80° :i0' QO" W. 130. A9 feet to a point; thence N. 4° t0' 00" W. 248.00 fast to a points thence N. 32° 26' 00" ~~t. 196.10 feat Lo a ~~oints thence N. II4° 36' 00" E. 510.80 f~:et t:o a point; thence S. 66° 25' 00" E. 21.10 :Foot to a paintT thence. S. 77° 16' 00" E. 56.95 f®et to a point; thence 5. 70° 09' 00" E. 89.30 feet to a point.) t:hNnc~.Y S. 6D° 53' 00" E. 9x.40 feet to an existing iron loin; tl~e.nco S. 13° 40' OD" W. 193 , 86 feet to a point, being tree p].r~ce of BEGINNING, cc~nsiating of 4.369 acres, u,e shr~wn on that certain plat prepared by liufnxd T . Lumsden ~ Ae®rcl.ates, P.C., engineers-BurJeyors, ua.t;ed Nebrua.ry 17,, 1.9:~~0; and DEING a pc,rtion of thQ propart.y conveyed unto George ~3. ..- Phillips, :7r, and `rircJinia Welch Phill.ip~, husband and wlfa, as tenants by the entireties with ~:he right o.f sur- vivoxsz~ip, byy dcsRa d~t:ed March ].0, 1958, and. of record in the Clerk's ~ffj.ca of the Circuzt Court fc~r the County of iZr>~;lokE1, virgini,a., in Deed Hook 591, page 200, the saki GZOrgo D. l~hillips- Jr. having died on May l.r 1978, lc:r~vinq Virgi.ni.a Welch phillip© a6 the fee simple o'~nex. DEED State Tr~x g.~.'-~ CauntyYax ~_s~.-~ TrHn:'or f=oe ~.._../.~ clerk's r~~ s.~!~..Q-~Z. 03t~ 5tata ~.~~ 220 Local ~_.~-~ Total ~~~~~~ In thn Clerk's AftiCC of the Circuit Co~r~t (ox the C un,t~r ~~! of Roanake, Ua., thiday af,;cl~ this Instrument wes pras~ntcd, ante with the certific~ts of acknc~~wi~dg~nttnt Sharoto Hexed, srirnitted to record ai~:'~' o'~fock ~1. The texas impa~d by par. ~$.1•~O1 d~ •BO2 crf the a hand be+0n paid. , Taite~ C1etk 6~ _ , ~ Dep. Cllr ;' -~~-~ j AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 10, 2001 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 4.369-ACRE TRACT OF REAL ESTATE LOCATED AT 1114 SKYVIEW ROAD (ROUTE 755), (TAX MAP NO. 45.03-1-21), IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF AG-1, AGRICULTURAL/RURAL LOW DENSITY, TO THE ZONING CLASSIFICATION OF AR, AGRICULTURAL RESIDENTIAL, UPON THE APPLICATION OF W. F. WALKER WHEREAS, the first reading of this ordinance was held on February 27, 2001, and the second reading and public hearing were held March 27, 2001, and continued to April 10, 2001; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on March 6, 2001; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the zoning classification of a certain tract of real estate containing 4.369 acres, as described herein, and located at 1114 Skyview Road, (Route 755), (Tax Map Number 45.03-1-21) in the Catawba Magisterial District and the Masons Cove Community Planning Area, is hereby changed from the zoning classification of AG-1, Agriculture/Rural Low Density District, to the zoning classification of AR, Agriculture Residential District. 2. That this action is taken upon the application of W. F. Walker. 3. That said real estate is more fully described as follows: BEGINNING at a point on the northerly right of way line of Skyview Road, said point being the point of intersection of the southwesternmost corner of the parcel of Nita P. Carroll (Tax Map #45.03-1-20); see Roanoke County Deed Book 872, page 207) and the southeasternmost point of the hereinafter described parcel of real property; thence with the northerly right of way line of Skyview Road, S. 65° 47' 00" W. 135.37 feet to a point; thence S. 37° 14' 00" W. 25.28 feet to an existing iron pin; thence leaving the right of way to Skyview Road, N. 9° 30' 00" W. 156.50 feet to a point; thence S. 80° 30' 00" W. 208.90 feet to an existing iron pin; thence S. 22° 57' S2" W. 220.59 feet to a point; thence S. 80° 30' 00" W. 130.49 feet to a point; thence N. 4° 20' 00" W. 248.00 feet to a point; thence N. 32° 26' 00" W. 196.10 feet to a point; thence C:\WINDOWS\TEMP\GWViewer\walker.rez.frm 1 ~~ N. 84° 36' 00" E. 510.80 feet to a point; thence S. 86° 25' 00" E. 21.10 feet to a point; thence S. 77° 16' 00" E. 56.95 feet to a point; thence S. 70° 09' 00" E. 89.30 feet to a point; thence S. 60° 53' 00" E. 98.40 feet to an existing iron pin; thence S. 13° 40' 00" W. 193.86 feet to a point, being the place of BEGINNING, consisting of 4.369 acres, as shown on that certain plat prepared by Buford T. Lumsden & Associates, P.C., Engineers-Surveyors, dated February 12, 1990; 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. C: \WINDOWS\TEMP\GWViewer\walker.rez.frm 2 ACTION NUMBER ITEM NUMBER ~ I- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. LEAGUE OF OLDER AMERICANS ADVISORY COUNCIL The one year term of Steven L. Harrah expired on March 31, 2001. 2. ROANOKE VALLEY GREENWAY COMMISSION The three-year term of Donald Witt expired April 8, 2001. 3. SOCIAL SERVICES ADVISORY BOARD The unexpired four-year term of Raymond Denny, representing the Windsor Hills Magisterial District. Dr. Betty McCrary, Director of Social Services has received notification from Mr. Denny that he has resigned effective January 17, 2001. The term will expire August 1, 2004. SUBMITTED BY: Mary H. Allen, CMC Clerk to the Board APPROVED BY: ~~ ~~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Johnson Received () McNamara- Referred () Minnix _ _ _ To () Nickens 1 _ ._. , ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2001 RESOLUTION 041001-13 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for April 10, 2001, designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: Approval of Minutes -February 13, 2001, February 27, 2001 2. Confirmation of Committee Appointment to the Roanoke Valley Greenway Commission. 3. Acceptance of Department of Motor Vehicle grant funds in the amount of $1,500 to purchase breath-testing equipment. 4. Resolution of appreciation upon the retirement of Charles E. Moore, Sheriff's Office. 5. Acceptance of Sequoia Drive and Layne Court into the Virginia Department of Transportation Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried 1 by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Dania) Morris, Director, Finance Ray Lavinder, Chief of Police Arnold Covey, Director, Community Development 2 .~ K February 13, 2001 73 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 February 13, 2001 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of February, 2001. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 3:02 p.m. The roll call was taken. . MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice-Chairman Joseph B. "Butch" Church, Supervisors Bob L. Johnson, Joseph McNamara, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator; Kathie B. Scearce, Community Relations Director IN RE: OPENING CEREMONIES The invocation was given by The Reverend Brian Clingenpeel, Villa Heights Baptist Church, and Chaplain, Fire and Rescue Department. The Pledge of Allegiance was recited by all present. IN RE: .REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS February 13, 2001 '~~ staff appraisers in obtaining state licenses; and WHEREAS, Mr. Birckhead retired from Roanoke County on January 1, 2001 after mare than twenty-four years of service. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JOHN W. BIRCKHEAD JR. for more than twenty-four years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 2. Resolution of Appreciation upon the retirement of Sadie Weddle, Real Estate Valuation. R-021301-2 Chairman McNamara presented the resolution to Ms. Weddle. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None RESOLUTION 021301-2 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF SADIE N. WEDDLE, OFFICE OF REAL ESTATE VALUATION, AFTER MORE THAN THIRTEEN YEARS OF SERVICE WHEREAS, Sadie N. Weddle was first employed by Roanoke County on January 5, 1987 in the Office of Real Estate Valuation as a Real Estate Cierk I; and also served as Real Estate Clerk II; Customer Service Representative; and Land Use Compliance Coordinator; and WHEREAS, Ms. Weddle served on the Computer Team for the Office of Real Estate Valuation and served on Conference Committees for the Virginia Association of Assessing Officers; and WHEREAS, Ms. Weddle retired from Roanoke County on January 1, 2001 after more than thirteen years of service; and WHEREAS, Ms. Weddle, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens February 13, 2001 7~ of Roanoke County to GLORIA S. WOOLRIDGE for more than twenty three years of dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None IN RE: NEW BUSINESS 1. Request to adopt resolution to approve application to participate in the 2001 Spring VPSA Bond Sale for $16,500,000 for Hidden Valley High School, Glenvar Middle Schoo! and roof repairs. (Diane Hyatt, Chief Financial Officer R-021301-4 Ms. Hyatt advised that the Board has approved the final budgets for the new Hidden Valley High School and renovations at Glenvar Middle School for a total of $13,745,000 from Literary Loans and $16,412,050 from Virginia Public School Authority (VPSA). The County has submitted applications to the Literary Loan program, but the earliest the County can anticipate these funds is Fall 2001 for Hidden Valley High and Spring 2002 for Glenvar Middle. Ms. Hyatt requested that the Board adopt a resolution authorizing the sale of up to $16,500,000 in bonds because the VPSA has requested that a higher amount be authorized in case they sell the issue at a premium. The interest income earned on the bond proceeds will be used to complete the roof repairs. Supervisor Church moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None RESOLUTION 021301-4 AUTHORIZING AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY FOR $16,500,000 AND TO SCHEDULE A PUBLIC HEARING February 13, 2001 '~(~ 3. Request to approve Hanging Rock Estates Sewer Reimbursement Agreement with Exaquaria Corporation (Paul Mahoney, County Attorney) A-021301-5 Mr. Mahoney reported that the sewer ordinance provides that developers can be compensated for the cost of off-site facilities if these facilities are sized to serve other properties. This is provided by granting credits of off-site fees within the development and/or reimbursement for off-site fees paid by other developments that may utilize this line. The maximum credit or reimbursement would be 50% of the off- site fees collected by the County. The sewer interceptor was sized to handle the entire service area of approximately 500 acres. Staff and Exaquaria Corporation have negotiated a fair market value for this sewer interceptor to be $400,000. Hanging Rock Estates contains 42 residential lots, therefore, without a reimbursement contract, the developer could only recover approximately $37,500. The reimbursement contract would allow Exaquaria Corporation to receive up to 50% of the off-site facility fees collected by Roanoke County within the service area served by this interceptor. This agreement would be valid for a period of ten years. Exaquaria could be reimbursed up to but not to exceed a total of $400,000. The agreement also releases certain other claims by Hanging Rock Estate L.L.C. and Carlton and Associates against the County. In response to questions from Supervisor Johnson, Mr. Mahoney advised that the County has spent approximately 50 hours on this issue, and if the Board does not approve the agreement, the County will be engaged in future litigation with the developers because they made changes at the County's request such as oversizing the February 13, 2001 AND ON ROUTE 220 IN FRONT OF CLEARBROOK ELEMENTARY SCHOOL WHEREAS, County residents have expressed concern to the Board of Supervisors about the speed limits on Route 460 and Route 220 in the area of Fort Lewis Elementary School and Clearbrook Elementary School, and THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia hereby requests that the Virginia Department of Transportation investigate the possibility of decreasing the speed limit on Route 460 and Route 220 to 25 miles per hour, in the area of Fort Lewis Elementary School and Clearbrook Elementary School. BE IT FURTHER RESOLVED, that the Board of Supervisors supports these residents in their efforts to address the current dangerous situation to elementary school children attending Fort Lewis and Clearbrook Elementary Schools. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 5. Request for authorization to negotiate an agreement for Botetourt County and Roanoke County to jointly provide water and sewer service to the proposed Stonegate Subdivision (Elmer Hodge, County Administrator A-021301-7 Mr. Hodge advised that a new residential subdivision is being proposed that will be partially in Roanoke County and partially in Botetourt County. Public water service would require extending Roanoke County water lines, and public sewer service would require extending Botetourt County sewer lines. This issue was first brought to the Board on October 24, 2000, but was continued to allow staff from Roanoke and Botetourt Counties to discuss entrance and egress issues, staff members from Roanoke County and Botetourt County have met to discuss the best way to provide public water and sewer service to this area. They have continued to work with the developer and Botetourt County to find a solution acceptable to all. The issues are: (1) that Botetourt County requires two means of ingress and egress and the proposed second access is through Tinkerview Rd which is a Roanoke February 13, 2001 R~ Unappropriated Fund Balance to purchase up to 20 automated defribillators, and that the Fire and Rescue Chief determine where they should be placed. Supervisor McNamara advised that he would like to review the issue further, and suggested that the request come back through the regular agenda process. Supervisors Minnix and Nickens concurred and it was. the consensus of the Board that staff should bring back a request on February 27, 2001 to consider funding of $60,000 to purchase automated external defribillators. Supervisor Johnson advised he would support this but suggested the possibility of purchasing these with matching grants from businesses. IN RE: FIRST READING OF ORDINANCES 1. First reading of ordinance amending and reenacting Section 16-2 and enacting Section 16-9.1 of the Roanoke County Code to authorize and regulate the employment of police officers in off-duty circumstances which may require the use of their police powers. (Joe Obenshain, Senior Assistant County Attorne Mr. Obenshain advised that this ordinance will update the section in the Roanoke County Code to permit law enforcement officers to exercise their full police powers while performing off-duty. A recent decision by the Virginia Supreme County upheld arrests made by a Lynchburg City policeman who was working off-duty. Mr. Obenshain also explained that there was a minor revision to the ordinance that included Sheriff's deputies as well as police officers. Supervisor Nickens moved to approve the first reading and set the second reading for February 27, 2001. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix February 13, 2001 R~ I Mr. Hodge advised that he has been contacted by several interested parties asking that the deadline be extended for receipt of offers because they have been unable to complete an appraisal. Mr. Hodge recommended going forward with the public hearing and publicly extending the deadline for offers to Friday, February 23. Supervisor McNamara moved to close the public hearing and defer action until February 27, 2001. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None IN RE: APPOINTMENTS 1. Southwest Development Financing Inc. Supervisor Nickens recommended the appointment of Director of Parks, Recreation and Tourism Pete Haislip to fill the unexpired two-year term of Brian Hamilton. This term will expire on January 12, 2001. 2. Virginia's First Regional Industrial Facility Authority Supervisor Nickens nominated Jill Barr to fill the unexpired term of Joyce Waugh, alternate. This term will expire September 24, 2002. IN RE: CONSENT AGENDA R-021301-8; R-021301-8.c; R-021301-8.d; R-021301-8.g • R-021301-8.1 Supervisor Nickens moved to adopt the Consent resolution with Item 11 removed for discussion in a work session. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix February 13, 2001 ~7 On motion of Supervisor Nickens to adopt the Consent Resolution with Item 11 removed for discussion in work session, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None RESOLUTION 021301-8.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF MARGARET L. WITT, LIBRARY, AFTER MORE THAN TWENTY-FOUR YEARS OF SERVICE WHEREAS, Margaret L. Witt was first employed by Roanoke County on September 16, 1976 in the Library Department as a Library Assistant I; and also served as Library Assistant III, and Technical Services Assistant; and WHEREAS, Ms. Witt retired from Roanoke County on January 1, 2001 as a Library Assistant after more than twenty-four years of service; and WHEREAS, Ms. Witt was an integral part of the Library system, completing her assignments with exemplary productivity, accuracy, and efficiency; and, WHEREAS, Ms. Witt accomplished all her tasks in a positive manner, with such unfailing good will anal concern for others, that she remains highly esteemed by her colleagues and coworkers; and, WHEREAS, Ms. Witt, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MARGARET L. WITT for more than twenty-four years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None RESOLUTION 021301-8.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF SUSIE B. OWEN, EXECUTIVE SECRETARY TO THE COUNTY ADMINISTRATOR, AFTER MORE THAN TWENTY FIVE YEARS OF SERVICE WHEREAS, Susie B. Owen was first employed on July 1, 1975, by the Roanoke County Public Service Authority; on June 1, 1983 was employed by the Roanoke County Engineering Department, and also worked in the Planning and Zoning Department and Economic Development Department; and WHEREAS, Ms. Owen retired from Roanoke County on January 1, 2001 as Executive Secretary to the County Administrator after more than twenty-five years of service; and WHEREAS, Ms. Owen, while serving on the Board of the Roanoke County Employees Federal Credit Union, was instrumental in its merger with N&W Federal Credit Union, which later became Member One; and February 13, 2001 ~~~ r WHEREAS, safe, efficient, and controlled access is of critical importance to the proposed Hidden Valley High School slated to open in the Fall of 2002; and, WHEREAS, using Arthur Thurman Road, (State Secondary Route 1551), as the route of proposed access to the high school was discussed during the siting of the high school in 1999; and, WHEREAS, to achieve safe access to the high school, Secondary Route 1551, from Pleasant Hill Drive to its western end, a distance of approximately 650 feet, appears to no longer serve general public conveyance warranting its maintenance at public expense and should be discontinued as part of the Secondary System of State Highways. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA as follows: 1. The Virginia Department of Transportation is hereby requested to take the necessary action to discontinue aforesaid Route 1551 as a part of the Secondary System of State Highways, pursuant to Section 33.1-150 ,Code of Virginia, 1950 as amended. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Salem District Resident Engineer for the Virginia Department of Transportation. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None IN RE: REQUESTS FOR WORK SESSIONS 1. Reauest from School Board for joint budget work session on March 13, 2001. It was the consensus of the Board to schedule a work session for March 13, 2001. IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS The following citizens spoke in criticism of the report prepared by Hayes, Seay, Mattern and Mattern (HSMM) concerning the Virginia Gas Pipeline location because it did not address costs of location versus collocation which was the primary purpose for requesting the report. They asked the Board for assistance to continue to support collocation. 1. Joan Danisch, 2446 Mount Pleasant Boulevard February 13, 2001 (~ AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None IN RE: REPORTS Supervisor Nickens moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of January 31 2001 6. Report on PG&E Commercial Paper IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Nickens: (1) He announced that he received a memorandum from Mr. Hodge on webcasting the Board meetings, and responded that he is in support of webcasting because it will provide additional opportunities for the public to view the meetings. (2) He announced that several of the Board members attended the Employee Service Awards luncheon, and he expressed his pride in the exceptional job that the employees do. (3) He noted that the January 23 action agenda included his comments about the surplus remaining in the Schooi Board's and County's budget, and that his intent was to point out that this was the equivalent of 14 cents on each dollar of February 13, 2001 ~~ discussion with legal counsel concerning contract with Hayes, Seay, Mattern and Mattern. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None IN RE: WORK SESSIONS 1. Discussion on Employee Handbook revisions The work session was held from 6:15 p.m. until 6:45 p.m. and was presented by Director of Human Resources Joe Sgroi. Supervisor Nickens suggested several changes to the draft, primarily concerning performance evaluations. Staff will bring the handbook back with the changes to the Board for approval at the February 27, 2001 meeting. Assistant County Administrator Dan O'Donnell also described the new working hours for the Fire and Rescue staff. In response to questions from Supervisor Nickens, Mr. Sgroi emphasized that this was not a handbook policy but departmental operating procedure. Mr. Hodge advised that he would bring back more information at a future Board meeting to address Supervisor Nickens concerns. 2. Work Session to review discussions of January 27, 2001 Economic Development Forum. (Elmer Hodge County Administrator) The work session was held from 6:45 p.m. until 7:15 p.m. Mr. Hodge advised that he forwarded material to the Board that included a survey conducted with the Board members and staff who attended the economic development forum. Mr. Hodge reported that results from the forum and survey ' February 13, 2001 O~ IN RE: ADJOURNMENT At 8:00 p.m., Chairman Minnix moved to adjourn the meeting. The motion carried by a unanimous voice vote. Submitted by, Mary H. Allen, CMC Clerk to the Board Approved by, H. Odell Minnix Chairman February 27, 2001 9', Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 February 27, 2001 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of February, 2001. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 3:02 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice-Chairman Joseph B. "Butch" Church, Supervisors Bob L. Johnson, Joseph McNamara, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator; Kathie B. Scearce, Community Relations Director IN RE: OPENING CEREMONIES The invocation was given by The Reverend Tom Stocks, Rosalind Baptist Church, and Chaplain for the Roanoke County Police Department. The Pledge of Allegiance was recited by all present. IN RE: NEW BUSINESS 1. Request for $60 000 funding to purchase up to twenty February 27, 2001 99 Courthouse renovations and repairs. (Anne Marie Green, General Services Director) A-022701-2 Mr. Hodge reported that the Roanoke County Courthouse was constructed in 1984 and has had various structural, design and operational issues since it was built. Most of these items can be attributed to the settling of the building and are not just wear and tear. He advised that staff would like to obtain bids and get a better scope of the work required. Chairman Minnix advised that Judge Philip Trompeter, Juvenile and Domestic Court, was present and welcomed him to the meeting. Ms. Green showed a video which highlighted the problems, and advised that space needs have become increasingly critical, particularly in the wing housing the Juvenile and Domestic Court and the Court Services Unit. She advised that after getting the bids, they would come back to the Board for funding. Supervisor McNamara advised that this should be part of the budget considerations and Mr. Hodge reported that it would be two to three months before this item is brought back, and it would be part of the budget cycle. Supervisor Church moved to approve the staff recommendation to proceed with obtaining proposals for the necessary repairs and renovations and return to the Board for funding based on these bids. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 3. Request from Police Department to authorize creation of a Regional Family Violence Fatality Review Team. (Ray Lavinder, Police Chief) February 27, 2001 101 agencies, organizations and systems which provide services to victims and perpetrators to identify gaps in system responses and provide for increased communications and collaboration amongst the agencies involved: and 2. That the Domestic Violence Coordinating Council will operate under the assumption that all persons and agencies involved care deeply about preventing violence within the family and operate in good faith, using the best judgment and information available at the times. 2. That the Domestic Violence Coordinating Council will offer recommendations to benefit our communities and improve public safety. 3. That the Domestic Violence Coordinating Council will establish a Regional Family Violence Fatality Review Team. 4. That a copy of this resolution be forwarded to the Clerks of Roanoke City Council, Salem City Council and Vinton Town Council. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 4. Request to approve agreement with SMPAC to provide additional information to the State Corporation Commission and a~pr~riate $5 000. Elmer Hodge, County Administrator) A-022701-4 Mr. Hodge advised that Mr. Mahoney, Mr. Harrington, and Brent Riley all have worked on the Virginia Gas Pipeline issue, and they would each like to share with the Board the complexities of the issue. He described the history of the Virginia Gas Pipeline by advising that the route for the pipeline has been approved; the need has been certified; it has been approved by the SCC; and the merger of the two companies has been recommended by the examiner to the SCC. The County is hoping to provide some additional input and promote co-location before the final decision of the SCC on the merger. However, there are some questions as to what is the County's role and the impact on the neighborhoods if co-location is permitted. Mr. Harrington high-lighted the major components of the plan on a color coordinated map and explained the changes between the original corridor and what was finally approved. Mr. Mahoney shared- with February 27, 2001 103 the Board was to schedule the work session. 1. First reading of ordinance to obtain a Special Use Permit to rezone 200 acres from R-1 Residential District to AG-3 Agriculture and Rural Reserve District and to obtain a Special Use Permit for a commercial stable located on 5350 Poor Mountain Road. Salem. VA 24153. Catawba Maaisterial District 2. 3. 4. 5. First reading of ordinance to rezone 4.068 acres from R-3 Density Residential with amended conditions, property located at the intersection of Cave Spring Lane and__Old Cave Spring Maronic. on IN RE: FIRST READING OF ORDINANCES 1. First reading of ordinance amending Chapter 19 Solicitors and Solicitations of the Roanoke County Code, providing for additional definitions, revisions to procedures for applications, investigations, approvals and denials, and prohibitions against solicitations in public roads. (Paul Mah_oney, County Attorney) Mr. Mahoney introduced Dana Lazurri, an intern from Longwood College working in the County Attorney's Office, and advised that she did the research on this First reading of ordinance to obtain a Special Use Permit to 13 4 acres for a private stable located at Carlos Drive (Route 616). Hollins Maaisterial District, upon the petition_of Larry E. February 27, 2001 105 This ordinance is based on the same provision in the City of Roanoke's code and will apply only in planned residential subdivisions. The ordinance also prevents residential customers from blocking mail boxes and paper boxes with the solid waste containers. He spoke of his concerns about enforcement, and when Roanoke City had similar problems, they hired an inspector to enforce the provisions of the ordinance. Supervisor Minnix advised that he requested this ordinance be prepared after receiving calls from citizens about many problems with the trash cans. Supervisor Church advised that since the County owns the cans, this could be a legal problem. Supervisor McNamara advised that he was not convinced of the need for this ordinance and concerned about hiring and training additional personnel for enforcement. Supervisor Johnson moved to refer this item to a work session on March 13, 2001. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None Jim Reynolds 5139 Cherokee Hills Drive, advised that he agreed that there are problems with the ordinances and that there are no provisions for people who work later than 7 p.m. IN RE: SECOND READING OF ORDINANCES 1. Second reading of ordinance amending and reenacting Section 16-2 and enacting Section 16-9.1 of the Roanoke County Code to authorize and regulate the employment of ,police officers and sheriff's deputies in off-duty circumstances which may require the use of their police powers. (Joe Obenshain, Senior Assistant County Attorney) February 27, 2001 1 O', Commonwealth of Virginia and the ordinances and regulations of the County of Roanoke. 2. That Section 16-9.1. Employment of off-duty officers, of Chapter 16, Police, of the Roanoke County Code be enacted as follows: Sec. 16-9.1. Employment of off-duty officers. In accordance wifh the authority provided by Section 15.2-1712 of the Code of Virginia, 1950, as amended, or its successor as it may from time to time appear, police officers and other law enforcement officers in the county's employ may be permitted to engage in Off-duty employmenf which requires the use of their police powers. The chief of police, and the Sheriff or other supervisor of such law enforcement officers as appropriate, is authorized to adopt reasonable rules and regulations for off- duty employment and all off-duty employment sha11 be performed in accordance with such rules and regulations. 3. That this ordinance shall be in full force and effect from and after March 1, 2001. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None IN RE: CONSENT AGENDA R-022701-6; R-022701-6. i In response to Supervisor Nickens, Mr. Mahoney advised that his staff had reviewed and was comfortable with the revised Employee Handbook. Supervisor Nickens requested that Human Resources Director Sgroi provide the Board members with the list of items suggested by department directors or employees that were not included in the revision of the Employee Handbook. Chief of Police Lavinder responded to questions from Supervisor Minnix about the request from Police Department for acceptance of Department of Motor Vehicles grant funds for aggressive driver enforcement. Supervisor Nickens moved to adopt the Consent Resolution after discussion of items 8 and 4. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None February 27, 2001 NAYS: None 109 RESOLUTION 022701-6.i REQUESTING ACCEPTANCE OF BROOKHAVEN COURT AND A PORTION OF MONET DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR- 5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: Absent: None IN RE: REQUESTS FOR WORK SESSIONS Supervisor Church requested a work session on March 13, 2001 for items 1 and 4 of the consent agenda for first readings to determine the County's position on private and commercial stables. Supervisor Church requested a work session on street lights at a date to be determined by staff. As stated earlier, Supervisor Johnson requested a work session on March 13, 2001 on the proposed ordinance to provide for the removal of solid waste containers February 27, 2001 111 announcement. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None IN RE: CERTIFICATION RESOLUTION R-022701-7 At 7:00 p.m., Supervisor Minnix advised that the Closed Meeting was held from 5:05 p.m. until 7:00 p.m.; that Supervisor Johnson left the meeting 6:45 p.m. due to a potential conflict during discussion of real estate matter; moved to return to open session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None RESOLUTION 022701-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Minnix to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None February 27, 200 113 ^ First Team -All-Region - Wide Receiver and Return .Specialist ^ First Team - V.H.S.C.A. All-State -Wide Receiver ^ First Team - Associated Press All-State -Wide Receiver ^ First Team -All-Timesland -Return Specialist NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to DERECK WILLIAMS for an outstanding. football season and being named to All-State First Teams, Group A. BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to Dereck Williams in all of his future endeavors. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 2. Proclamation declaring February 2001 as School Board Appreciation Month. Chairman Minnix presented the proclamation to the Chairman of the School Board Mike Stovall. Supervisor Church recognized that Catawba Board Member Roark was also present. _ Supervisor Nickens moved to approve the proclamation. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None tN RE: PUBLIC HEARINGS 1. Public Hearing to receive citizen comments on redistricting Roanoke County as a result of the most recent decennial census. (Paul Mahoney, County Attorney Mr. Mahoney advised that in 1991, the Board held a public hearing to establish procedures to go forward with redistricting at that time and is now repeating a February 27, 2001 115 of the lines or census data, but with the opening of the new Hidden Valley High School, it would give an opportunity for all five districts to claim a high school. (3) Annie Krochalis, 9428 Patterson Drive, President of the Bent Mountain Civic League, spoke of her concerns about the needs at the Bent Mountain Library, lack of Fire and Rescue staffing, request for bottled water at the elementary school, the gas pipeline and its effect on the future of rural lands. She reported on subjects covered at the recent Bent Mountain Civic League meeting, and thanked the Board for sending notices and having a public hearing on redistricting. She encouraged the Board to .have citizen involvement in the redistricting process because this is another way citizens in the Bent Mountain area can get their concerns heard. (4) Marion Roark, 5358 Glenvar Height Boulevard, Catawba School Board member, spoke in opposition to Mr. Stovall's suggestion about moving. the Northside Schools from the Catawba District into the Hollins District. She advised that this would have a great impact on the community since the North Lakes subdivision touches the Northside property and encircles the property on three sides with the fourth side connected to Roanoke City property. It would be very detrimental to carve out this piece of the Catawba District. Northside High School has always had students attending who live in two districts even when the school was formerly in the Hollins District and is currently half and half. Supervisor Johnson advised that the Board members should have no input into this process and the committee appointed should set up the criteria and guidelines. He advised that he did not think Northside High School should be split between two districts. Supervisor Church advised that he feels that Northside should also stay intact in one district and would abide by the committee's decision. February 27, 2001 117 RELIGIOUS ASSEMBLY, UPON THE APPLICATION OF THE TRUSTEES OF THE KOREAN BAPTIST CHURCH WHEREAS, the first reading of this ordinance was held ~on January 23, 2001, and the second reading and public hearing were held February 27, 2001; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on February 6, 2001; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 2.16 acres, as described herein, and located at 5422 Starkey Road (Tax Map Numbers 87.19-2-4 & 5) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of C-1, Office District with conditions, to the zoning classification of C-1, Office District with conditions. 2. That this action is taken. upon the application of The Trustees of the Korean Baptist Church. 3. That the owner of the property, Jack G. Bess, has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) There shall be only one entrance on Starkey Road. (2) Property shall be used solely for religious assembly purposes. (3) Signage shall be no greater than 6 feet in height and have an area of no greater than twenty square feet. Signage shall be front lit. (4) All parking shall be located behind the front line of the existing building. (5) Any lighting on the parking area shall not exceed twenty feet in height. (6) The property will be developed in accordance with the site plan entitled, "Preliminary Site Plan, Korean Baptist Church, New Building, 5422 Starkey Road," prepared by Gozalo Gouffray under the date of November 11, 2001, revised 2/2/2001. 4. That said real estate is more fully described as follows: Beginning at a point at the northwest corner of Lot 5, Section 2, Map of Southern Pines (PB 2, page 138) on the easterly side of Starkey Road (Virginia Route 904); thence N. 35 deg. 56' E. 135.10 feet ;thence N. 31 deg. 10' E. 10.9 feet; thence N. 30 deg. 59' E. 77.60 feet; thence S. 65 deg. 55' E. 412.00 feet; thence S. 24 deg. 05' W. 220.00 feet; thence N. 65 deg. 55' W. 451.90 feet to the Point and Place of Beginning, being ali of Lot 3 and Lot 4, Section 2, Map of Southern Pines. February 27, 200 119 Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None ORDINANCE 022701-10 TO CHANGE THE ZONING CLASSIFICATION OF A 1.31-ACRE TRACT OF REAL ESTATE LOCATED AT 6621 PETERS CREEK ROAD (TAX MAP NO. 27.14-2-12) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1, LOW DENSITY RESIDENTIAL DISTRICT, TO THE ZONING CLASSIFICATION OF R-4, HIGH DENSITY MULTI-FAMILY RESIDENTIAL DISTRICT, UPON THE APPLICATION OF JONES & JONES ASSOCIATES WHEREAS, the first reading of this ordinance was held on January 23, 2001, and the second reading and public hearing were held February 27, 2001; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on February 6, 2001; and . WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.31 acres, as described herein, and located at 6621 Peters Creek Road (Tax Map Number 27.14-2-12) in the Hollins Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of R-4, High Density Multi-Family Residential District. 2. That this action is taken upon the application of Jones & Jones Associates. 3. That said real estate is described as Tax Parcel #27.14-2-12. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 3. Second reading of ordinance to rezone 3 acres from AR Agricultural Residential to C-2 with Clearbrook Village Overlay District with conditions for retail sales located at 5679 Franklin February 27, 2001 121 AYES: Supervisors McNamara, Church, Nickens, Minnix NAYS: None ABSTAIN: Supervisor Johnson ORDINANCE 022701-11 TO CHANGE THE ZONING CLASSIFICATION OF A 3-ACRE TRACT OF REAL ESTATE LOCATED AT 5679 FRANKLIN ROAD (TAX MAP NO. 98.02-2-14) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF AR TO THE ZONING CLASSIFICATION OF C-2CVOD, WITH CONDITIONS, UPON THE APPLICATION OF MI SUK PERRY WHEREAS, the first reading of this ordinance was held on January 23, 2001, and the second reading and public hearing were held February 27, 2001; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on February 6, 2001; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 3 acres, as described herein, and located at 5679 Franklin Road (Tax Map Number 98.02-2-14) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of AR, Agricultural District, to the zoning classification of C-2CVOD, General Commercial District, Clearbrook Village Overlay District. 2. That this action is taken upon the application of Mi Suk Perry. 3. That Mi Suk Perry, as contract purchaser of the property, has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The property shall only be used for a retail candy store and catering operation. (2) All commercial activities shall take place within the existing home on the property. Any additions or exterior renovations to the home for commercial purposes shall be consistent with CVOD zoning standards and CVOD Design Guidelines as contained in the Community Plan. (3) A site plan shall be submitted for approval prior to the commercial use of this property. The site plan shall comply with all requirements of the CVOD. If in the opinion of the zoning administrator, the site plan does not comply with the standards, the zoning administrator shall require that a special use permit be obtained for the use pursuant to Section 30-58-3 of the zoning ordinance. 4. That said real estate is more fully described as follows: February 27, 2001 123 stone from the front part of the property. He does not envision having a full scale garden center operation but he would like to sell those bulk products. The Planning Commission recommended approval with nine conditions. In response to Supervisor McNamara's inquiry about spontaneous combustion of mulch in the past, Mr. Harrington advised that this is a retail operation and one of the conditions eliminates the grinding of material. There were no citizens present to speak on this item. Supervisor McNamara moved to adopt the ordinance with conditions. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None ORDINANCE 022701-12 TO CHANGE THE ZONING CLASSIFICATION OF A PORTION OF A 1.94-ACRE TRACT OF REAL ESTATE LOCATED IN THE 7700 BLOCK OF BENT MOUNTAIN ROAD (PORTION OF TAX MAP NO. 95.01-1-45) IN THE WINDSOR HILLS .MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF AR TO THE ZONING CLASSIFICATION OF AV, AND GRANTING A SPECIAL USE PERMIT WITH CONDITIONS FOR THE OPERATION OF A GARDEN CENTER, UPON THE APPLICATION OF TRACY A. BRYANT WHEREAS, the first reading of this ordinance was held on January 23, 2001, and the second reading and public hearing were held February 27, 2001; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on February 6, 2001; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate being a portion of a 1.94-acre tract and containing 0.763 acres, as described herein, and located in the 7700 block of Bent Mountain Road (Portion of Tax Map Number 95.01-1- 45) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of AR, Agriculture/Residential District, to the zoning classification of AV, Village Center District. 2. That this action is taken upon the application of Tracy A. Bryanf. 3. That said real estate is more fully described as follows: Beginning at an iron pin found on the southern right-of-way of Bent Mountain Road (Route 221), said point being the northwest property corner of the now or formerly Roanoke County Board of Supervisors (DB 1475, page 646, Tax Map No. 95.01-1-46); thence leaving said right-of- February 27, 2001 raw wood or other product on this site. 125 (9) There shall be no wholesale distribution or sale of products from the site. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor McNamara to adopt the ordinance with conditions, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 5. 0-022701-13 Second reading of ordinance authorizing the vacation of a portion of an existing 15-foot sanitary sewer easement and acceg_tance of a relocated portion of the same easement across Lot 17, Section I, Phase III, Ruxton of Roanoke located in the Cave Spring Magisterial District. (Terry Harrington, County Planner) Mr. Harrington advised that there have been no changes since the first meeting. There was no discussion and no citizens present to speak on this item. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None ORDINANCE 022701-13 AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING 15-FOOT SANITARY SEWER EASEMENT AND ACCEPTANCE OF A RELOCATED PORTION OF THE SAME EASEMENT ACROSS LOT 17, SECTION 1, PHASE III, RUXTON OF ROANOKE (PLAT BOOK 9, PAGE 142; TAX MAP NO. 87.10-1-17) WHEREAS, by subdivision plat entitled `PLAT OF SECTION 1, PHASE III, I- IN RE: SECOND READING OF ORDINANCES 1. Ordinance accepting an offer for and authorizing the sale of 37 86 acres of real estate located in the Citv of Salem -The Lloyd Property Tax Map No 194-1-1 (Paul Mahoney, County Attorneys ~ACT10N CONTINUED FROM 2/13/01) Chairman Minnix advised that it was the consensus of Board members from their discussion in the Closed Meeting that staff should go back and negotiate further between the two offers already made. Nancy Holt Setliff 1975 Gravis Lane, inquired if multi-family housing was being developed; that she thought single family housing would be suitable; and if the Board knew exactly what development was being planned. Supervisor Johnson advised that information about the offers could not be revealed at this time; that no residential use was involved; and that citizens would have another opportunity to speak when the information is made public. IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS Mr. Bill Overstreet, spoke of his concerns with the proposed ordinance requiring citizens to removing their trash cans which was discussed earlier in the meeting. He asked that he be notified when the date for the work session is set. Chairman Minnix asked Mr. Hodge to make sure that Mr. Overstreet is notified of the date when the work session is scheduled. IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Church:. (1) He advised that the Northside High School bays February 27, 2001 127 Basketball Team is playing in a regional tournament tonight. (2) He advised that he ,~ February 27, 2001 129 necessary to do this. (5) He advised that he received a complaint from a resident concerning speeding and trash from the construction of Hidden Valley High School, and asked that Clerk send a copy of this complaint to the Chairman of the School Board. IN RE: WORK SESSIONS 1. Changes in work hour schedules for Fire and Rescue Department staff (Rick Burch, Fire and Rescue Chief) The work session was held from 8:45 p.m. until 9:00 p.m. and was presented by Chief Burch. Chief Burch advised that the Fire & Rescue Department is changing to meet the needs of the citizens to 24-hour Advanced Life Support (ALS) Countywide ambulance coverage. He advised that the Fair Labor Standards Act was changed to allow the overtime threshold to be 212-hours in 28 day cycle. For the County to go to the 24-hour shift, personnel would work an average of 56 hours per week, or 224-hours in a 28 day cycle which would result in 12 hours of overtime. This is comparable with other jurisdictions, and he advised that he has met with Fire & Rescue employees to review these plans and has received no negative feedback. 2. Budget Work Session~Brent Robertson Budget Director) The work session was held from 9:00 p.m. until 9:07 p.m., and it was the consensus of the Board that there were too many unknowns about the State's budget and not enough local information available to justify discussion at a work session. 3. Courthouse renovation and repairs. (Anne Marie Green, General Service Director) It was the consensus of the Board that this work session was not A-041001-13.a ACTION NO ITEM NUMBER -~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Confirmation of Committee Appointment to the Roanoke Valley Greenway Commission COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION 1. Roanoke Valley Greenway Commission At the March 27, 2001 Board meeting, Supervisor Church nominated Richard Kelley to serve another three-year term which will expire April 8, 2004. STAFF RECOMMENDATION: It is recommended that the above appointment be confirmed. Submitted by: Approved by, Mary H. Allen CMC Elmer C. Hodge Clerk to the Board County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Bob L. Johnson to approve VOTE No Yes Abs Church _ x Johnson _ x McNamara- x _ Minnix _ x _ Nickens x cc: File Roanoke Valley Greenway Commission . . A-041001-13.b ACTION NO. ITEM NUMBER: ..~ "` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Request for acceptance of Department of Motor Vehicles grant funds to purchase breath-testing equipment. COUNTY ADMINISTRATOR'S COMMENTS: ~~ BACKGROUND: The Police Department uses breath-testing equipment to help determine if drivers are driving under the influence. The devices used are called Alco Sensors. Through normal use, these devices sometimes need repair or replacement. SUMMARY OF INFORMATION: The Police Department submitted amini-grant to DMV for funds to purchase 3 Alco Sensors and received approval in the amount of $1500.00. FISCAL IMPACT: Funding is provided by DMV with no matching funds required. STAFF RECOMMENDATION: Staff recommends acceptance of DMV grant funds. r . ~-/- ~ SUBMITTED BY: ief of PoI APPROVED: ~~/ ~ 8 County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: Motion by: Bob L. Johnson to approve File Ray Lavinder, Chief of Police Danial Morris, Director, Finance VOTE No Yes Abs Church _ x Johnson _ x McNamara- x Minnix _ x _ Nickens x s ! 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2001 RESOLUTION 041001-13.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF CHARLES E. MOORE, SHERIFF'S OFFICE, AFTER MORE THAN TWENTY ONE YEARS OF SERVICE WHEREAS, Charles E. Moore was first employed by Roanoke County on November 16, 1979, as a Deputy Sheriff with the Sheriff's Office; and WHEREAS, Deputy Moore retired from Roanoke County on March 1, 2001, as a Deputy Sheriff in the Civil Division after more than twenty one years of service; and WHEREAS, Deputy Moore was a dedicated employee of the County and also served as Corrections Deputy, Transport Deputy, and Circuit Court Bailiff; and WHEREAS, Deputy Moore, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CHARLES E. MOORE for more than twenty one years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Johnson to adopt the Resolution, and carried by the 1 following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: C.c.c.c..~_. Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joseph Sgroi, Director, Human Resources Sheriff Gerald Holt 2 _ ~„ ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Resolution of appreciation upon the retirement of Charles E. Moore, Sheriff's Office, after more than twenty one years of service COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Human Resources Department has notified us that Charles E. Moore, Sheriff's Office, retired on March 1, 2001, after more than twenty one years of service to the County. Mr. Moore has requested that his resolution be mailed to him. It is recommended that the Board approve the attached resolution and direct the Deputy Clerk to mail it to Mr. Moore with the Board's appreciation. Respectfully submitted, :~,~ ~ ~% Brenda J. olton, CMC Deputy Clerk Approved by, u.~~ Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved () Motion by: Church Denied () Johnson _ _ _ Received () McNamara- _ _ Referred () Minnix _ _ _ To () Nickens _ _ _ r . . ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2001 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF CHARLES E. MOORE, SHERIFF'S OFFICE, AFTER MORE THAN TWENTY ONE YEARS OF SERVICE WHEREAS, Charles E. Moore was first employed by Roanoke County on November 16, 1979, as a Deputy Sheriff with the Sheriffs Office; and WHEREAS, Deputy Moore retired from Roanoke County on March 1, 2001, as a Deputy Sheriff in the Civil Division after more than twenty one years of service; and WHEREAS, Deputy Moore was a dedicated employee of the County and also served as Corrections Deputy, Transport Deputy, and Circuit Court Bailiff; and WHEREAS, Deputy Moore, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CHARLES E. MOORE for more than twenty one years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 1 ,> THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 10TH DAY OF APRIL 2001, ADOPTED THE FOLLOWING: RESOLUTION 041001-13.d REQUESTING ACCEPTANCE OF SEQUOIA DRIVE AND LAYNE COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Johnson McNamara, Church, Nickens, Minnix Nays: None Absent: None A Copy Teste: /~ ~~...t... Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation i. • N~Arv~ayup - ~uu7fRCWaSE !T M1~ ~pp 127. J7' .. ~ I .. ~ ~ N\ TD Y~ 9.907 SF, {'f; h~ A d\ - ~ `N ~'. js 7397) Sf. >f s . $ ~ q n.~ y k- ~ ~\ ~Ja' ,ua1. ~/ C-U `C • - i WHITNEY ES ~ TATES ~ s 6 ", fy JO' dl.&L ~~° ~`~• !/ 854 SP: ~ y 71 ~ TRSm sT. . ~ ~ - u~ f s' oU.E p ~ 4 \ n ~ 41.g1' N q \c ' m SECTION 1 ;; _ - . ,F•r~lc~- 75D ~ - s z ` , r -- m ,~. • § 1 '~1 11 '"W v,~a i/ ~~S ~~~~F. CSI{ ~`~• SCE CNART ) ... ~ ~~~, i ~ .; Ny _ i •~ 5g 15 L ~ '10'~L6L•~ " G'P ,~ ~h • 9,BZ7 S' mOG' . S q7 ~ C / i tX r5 a ~ ~ ' . ' ~ I ~ I m ~~ •la ~6 ~ '4 b ~, ~ c4 1RO00 Sf. ' 1 I ~ ~ q ORS SI ' q f I F C4 t 4976 Sf. Y~ ,{ S °' 7&006' SF. 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PROPOSED ADDITION SHOWN IN GRAY , -DESCRIPTION: 1) Sequoia Drive -from the intersection of Wood Haven Road (VA State Rte # 628) ' to its cul-de-sac. 2) Layne Court -from the intersection of Sequoia Drive to its cul-de-sac. . LENGTH: (1} 0.19 MILES (2) 0.06 MILES , - , RIGHT OF WAY: (1) 40 FEET (2) 40 FEET - ~ PAVEMENT WIDTH: (1) 28 FEET (2) 28 FEET SERVICE: (1) 15 HOMES (2) 8 HOMES .~DANO~'. CQLI'.I1~T`I' ~ ~ WHITNEY ESTATES, SECTIONS 1 & 2 .DEFA~3't~.L`~N7' fl~ ACCEPTANCE OF SEQUOIA DRIVE AND LAYNE COURT CO:d~.bfIT.11i~TY .F~.~`~.EI,O~?1~~~'NT INTO THE VIRGIlVIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. - • • c 'o UI ~I i W Y C O m Z Q L p U ~ V1 Q }~ 7 .f_ 4 N ~ _ .~. 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U `" Y v w =' U E 9 a ~i Tt G ACTION NO. ITEM NUMBER ~° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 SUBJECT: Acceptance of Sequoia Drive and Layne Court into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Graham-Thomas, L.L.C., the developer of Whitney Estates, Section 1 and Whitney Estates, Section 2, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.19 mile of Sequoia Drive, from the intersection of Wood Haven Road (VA State # 628) to its cul-de-sac, and 0.06 mile of Layne Court, from the intersection of Sequoia Drive to its cul-de-sac. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road is acceptable. FISCAL IMPACT: No county funding is required. RECOMMENDATIONS: The staff recommends that the Board approve a resolution to VDOT requesting that they accept Sequoia Drive and Layne Court into the Secondary Road System. 1 ~'--~ SUBMITTED BY: r~ ` l i ~~-ice e~ .~~' - Arriold Covey, Director Department of Community Approved () Motion by: Denied ( ) Received ( ) Referred to APPROVED: (~~~~ Elmer C. Hodge pment County Administrator ACTION Church Johnson McNamara Minnix Nickens VOTE No Yes Abs 2 -~°' THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 10TH DAY OF APRIL 2001, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF SEQUOIA DRIVE AND LAYNE COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: _ Yeas: Nays: A Copy Teste: Mary Allen, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File 5~ NOPTH ~ ~o~ m' ~~ c 0 u~l s G A4 C A• ,~W ,• . , "°~ ~ ! ~~ ' .:.6g" ~ , % ~ R-1-WHITNEY ESTATES, ~ 9,897 AF. ~. ~ ^ ~ , ~ ,z~ s ~ , / ~~ s' ~~~ ~. SECTION 2 >o sF ~ ' _ ~ 5 9JJ280'• C ` f i (SCC LWARTJ f /~ ~n ~ - 10.J61 SF• :$_ b5W - bb U~~jS ~~, t~ niawc ,~~ ~ ~ ~ 5 P C~16 ~is'vus l~ ~ b N 11% ,! ° > ~• ~ oHF 1~,. ~. 5 3'~. '~ 27 ~'[~Di~ lZBZ6 SF. b C17 "~~ 9,.700 SF. ..Jl' ~ii ~ 689 / ~, g'~ ~15'P.UC__..._._ ~ ~ 2B C"1 X69 ~,.r' '~ ~\/ $JBB SF. "~ ~~ '8EQ~0~ R~,VE ~ ~C-29 ~ ~^, `b~ l +Oh~ < G~' 00.C ~~' J C.~ ~Q~ .70 ~ v 2D ~g16 + 7 is ~ N1R~rN 9R ~~. , . ,R ~ 05 a C-Jf ~`'J ,` ~\ ' $07J SF. ~ ~0 Oc ~' pG ~S7i. IAfA /~~ (yl _- .~ - IS'P.(/.rE. $.6 ~r V~ ~ u0 Gt larlf~ AC b" _ _ ~ x ~YU ~ 5'F'99 /f 01 e 5~ M1N`f C8\(SEC p1,1.4fJ x ~~.I/.6L ~ 9,107 Sf. N ~7~' 4~ PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Sequoia Drive -from the intersection of Wood Haven Road (VA State Rte # 628) to its cul-de-sac. 2) Layne Court -from the intersection of Sequoia Drive to its cul-de-sac. _ LENGTH: (1} 0.19 MILES (2) 0.06 MILES RIGHT OF WAY: (1) 40 FEET (2) 40 FEET PAVEMENT WIDTH: (1) 28 FEET (2) 28 FEET SERVICE: (1) 15 HOMES (2) 8 HOMES ,,.~... ~o'~. ,~.~ E! g,817 iaoa' ~ WHITNEY ESTATES, SECTIONS 1 & 2 RDAII~QKE C't1TINT`Y D~'PA.R~`t~f.G~' 1VT' ~U.F ACCEPTANCE OF SEQUOIA DRIVE AND LAYNE COURT COiYfhfUNjTY 1).~'V.E'LQ:P.bf.~NT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. ~ ,,e c ~ I U ~ W Y C p m Z Q U O ~ ~. ~ Q a 3 t m a rn O o ~ \ 0 \ L ~ a c O p N a a ~ _ z m ~ L E "' 2 O ~ cn z N '~ o ~ H 7 ~ an ,II ^ w ~ C to Q D ~ N w y ¢ ~ O ~ H O ~ t!) i W d c ~ r ~ rn W `o Z Q ~ I- ~ ddSS H i = ~ ~ 3 CJ) O ~ ~ Y ~ L ~ Q ~ ~ _~ ~ O L ~ ~ ~ R Q < Z ~_ N ~ m O < O v; > C C'.. ~ ~ Z ~ U O n ~. ~ ~ C ~ ~ o N ._ ~ O O o < U m O r 8 z 3 d ~ o ~ ~ ~ a ~ ~ M O o ~ m 01 m m m ~ o ~ ~ a ~ ° ° a i d n°. ~ a a a m a ~ g O ~ H ~ C Z r N O ~ W N N Q ~ ~ ~ ~ ~ D I-+v O m w c ¢ ~gfJ C~QI ~ v ~ ~ ~ 3 ~ p,Ll u7 ppl l7 O ~ 0 ~ r w w ~ p U O~ O U tp !T Q Z U7 T \ Z (n O I \ ~' O I ~' r~ W ~O N N W R ~ Q \ \ f- D vi U I r m y I W J m m W J m m m m m (n ~ Il! ~ O O D O O ~ ~ U O O ~ U ~ W ~ ~ H !) f ~ ~ ~ m m i F- U7 ~ Z . ~ Z ~ C Z ~ S Z S ~ i 2 S S U U ~ F--I 1--I t VJ UU d I-y ~ ( J OI (U, / 0 ~ N m j m F E ~ Q Q O Q 6 Q O G 6 a ~ O a O i ~ d d ~ ~ r O a D u. p r d D ti Q r a ` LL ~ r a , ti r a LL r t r a 3 ~ W H ~ •i ~ ~ O O 1 y ¢ U T H ~ p W o O Z ! O } ; Z W Q fl') J O ~ c7 ~ ~ m ~ C Z ~.,.. m O g .~C G Z W ~ 4 U t < r `o r '+- a O o Z n O c ~_ < c U U. ,_ U W U E L 9 0 ~~~ AGENDA ITEM NO. ,~' ' APPEARANCE REQUEST PUBLIC HEARING -ORDINANCE =CITIZEN COMMENTS SU iJ ECT: I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL//VES L/STED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherNise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individua! to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: yG~~1~ ~~~~ ADDRESS: ~.~~~ ~-~`~~i~~ PHONE: ~~r " ~7' AGENDA ITEM NO. '~"'~"' APPEARANCE REQUEST PUBLIC HEARING ORDINANCE / CITIZEN COMMENTS SUBJECT: vs` ~~ CouN~~, ~~~-~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~'f-I1;~~1~ z~ , ~c ~P~s ADDRESS: 8-3'x- fl~ N~ ;' R~ v~ r~7~-J V,g ' U ~ "~ ~ PHONE: AGENDA ITEM NO. ~' APPEARANCE REQUEST PUBLIC HEARING -ORDINANCE / CITIZEN COMMENTS SUBJECT: ~~ ~ -~ C~~u~~ - ~,QsE ~ ~~K7`( ~~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE G[1/DEL/NES L/STED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~,~ UY ADDRESS: I~1°I ~~u-~2~~ac~ ~~-~T~t~M , v~, ~~~ PHONE: 3~4 9~~y AGENDA ITEM NO. ~"`' APPEARANCE REQUES ~ ~'~'~_.:~~~~. PUBLIC HEARING -ORDINANCE ~ CITIZEN COMMENTS SUBJECT: l~~ aF ~flw5r~ ~q~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GlJ/DEL/NES L/STED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~1~~ S~,u.i~-'tN ADDRESS: PHONE: qg~ '(~oZZO m~ f GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenue: Audited Beginning Balance at July 1, 2000 $9,908,641 8.33° 24, 2000 Funds for twenty additional paramedic firefighters (907,000) and planning for renovations to Vinton, Read Mountain, and Mason Cove stations 19, 2000 County's half share in Phase I Construction Costs (500,000) for McDonald Farm business park 19, 2000 Advance of funds for water and sewer improvements (500,000) for the Stable Road Water and Sewer District ($418,766) and traffic signal and road improvement ($81,234) in the Clearbrook community lan 9, 2001 Matching funds for TEA-21 grant to construct the Green Hill Park section of the Roanoke River Greenway ($41,700) Balance at April 10, 2001 $7,959,941 6. Changes below this line are for information and planning purposes only. Balance from above Jan 23,2001 Potential use for Phase II NPDES stormwater assessment $7,959,941 (40,000) $7,919,941 6. Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2000 - 2001 General Fund Revenues $118,982,797 6.25% of General Fund Revenues $7,436,425 Respectfully Submitted, App~By/~l Danial Morris Elmer C. Hod e g Director of Finance County Administrator /~-a. CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Balance from June 27, 2000 Board meeting Addition for sale of land and equipment during 1999-2000 Audited beginning balance at June 30, 2000 Transfer from 1999-2000 departmental savings 27,2001 Funding combined with community donations to provide for lighting of baseball field at Starkey Park (See Note 1) Balance at April 10, 2001 1: Capital Fund to be reimbursed from any Virginia Gas Pipeline proceeds Respectfully Submitted, Danial Morris Director of Finance Appr~ Y// Ie~~ Elmer C. Hodge County Administrator Amount $279,722.09 303,501.34 583,223.43 224,701. (25,000.00) $782,924.431 ~"'"~~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2000-2001 Original Budget $100,000. July 25, 2000 Contribution to D-Day Memorial (10,000.00) Sept 12,2000 Video distribution for Senior and Challenged Citizens Commission (1,000.00) Sept 12,2000 Project Impact (12,800.00) Jan 9, 2001 VML/VACO Assessment, AEP Negotiations (4,183.00) Feb 27, 2001 Purchase of Automated External Defribillators (60,000.00) Feb 27, 2001 Agreement with SMPAC to provide information to SCC (5,000.00) Balance at April 10, 2001 $7,017.00 Respectfully Submitted, Danial Morris Director of Finance App y~ ~~~t. Elmer C. Hodge County Administrator m-y FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget $670,000.00 Transfer from County Capital Projects Fund 1,113,043.00 FY1997-1998 Original budget appropriation 2,000,000.00 June 23, 1998 Savings from 1997-1998 debt fund 321,772.00 FY1998-1999 Original budget appropriation 2,000,000.00 FY1999-2000 Original budget appropriation 2,000,000 Less increase in debt service (1,219,855) 780,145.00 November 9, 1999 Savings from 1998-1999 debt fund 495,363.00 FY2000-2001 Original budget appropriation 2,000,000 Less increase in debt service (1,801,579) 198,421.00 Balance at April 10, 2001 $7,578,744.00 Reserved for Future School Operations FY2000-2001 Original budget appropriation $1,500,000.00 July 11, 2000 SW Co Regional Stormwater (290,000.00) Balance at April 10, 2001 1,210,000.00 * Of this amount $736,680 is currently being used for the lease purchase of refuse vehicles and will be repaid within two years. Respectfully Submitted, Danial Morris Director of Finance Approved By, Elmer C. Hodge County Administrator s .~ ACTION # ITEM NUMBER / j~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADM[NISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Accounts Paid -February 2001 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Payments to Vendors: $3,183,520.21 Payroll 2/2/01 $625,364.25 $172,045.20 797,409.45 Void Checks 2/16/01 (829.19) (829.19) Manual Checks 2/16/01 381.61 381.61 Payroll 2/ 16/01 610,673.74 169,231.15 779,904.89 $4,760,386.97 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: ~~ Danial Morris Director of Finance ,~ Approved Denied Received Referred To ~` No Yes Abs McNamara Church Johnson Minnix Nickens ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Work session to develop a zoning process for private and commercial stables. COUNTY ADMINISTRATOR'S COMMENTS: Background: The threat of erosion and runoff, animal waste, adequate amount of usable acreage for the number of permitted horses and location of the private and commercial stables have been a concern of the County in the past. The recent request of a special use permit for a private stable has focused the Board of Supervisors' attention to this situation. SUMMARY OF INFORMATION: As requested by Board of Supervisor member, Mr. Church, at the February 27, 2001, board meeting the county staff has prepared for a work session. The attached information includes the following: - § 30-81-5 and §30-81-6 of Roanoke County Code - Roanoke Valley Horsemen's Association Position Statement Staff will present maps showing the allowable location of commercial and private stables and the locations of known commercial stables in Roanoke County. Respectfully submitted, ~~~ Dana K. Lazzuri County Attorney Intern Action Approved O Motion by Denied ( ) Received ( ) Referred to Vote No Yes Abs Church fohnson McNamara Minnix Nickens C:\WINDOWS\TEMP\worksessionApri110.frm 1 ~~ N .., ~Od u~ ry ao 0 M U1 a~ 'a ~' o o ~ m m a~ ~ .~ ~ a~ U a ~ ~ o ~ ~ ~ a "" o ~ ~ ~ ~ ,~ ~ w .~ a~ ~ ~ p m ~ ~ ~ ~ o ~ ~~ '~ °' ~ o ~ ~ ~ ~ ~ ~ ~ a ~ ~ '-' ~ v ~ o 'b . .-, ~ ~ ~.. ~ ~ v °~ .C GC ,~ ~ ~' '~" ~ +' ~ ~ a~ U b m ~ ~ o y ~ ran ~ ~ m O ~ m .~ ~ ~ O ~ ~ .~ a -rig ~ GV C+'j b .~ o ~ 'd o c~ o "d a? o . c '" a -~ '~ :v, ~ 5 a c~ o ~ ~ ~' a~ ~ o ~ ~ b w C q ~ ~ ~ 'o ~° m ° ° ' c~ o ~~, o ~ ~ o Lz' b ~ ~ 4 o ., ° ° ~ g ~ o ~ ~ ~ '~ cd o rd d R ~ ~ o ~ ~ '~ , ~ A dR c~ ~ v ~ N ~„~ ~ o ~ .~ +~ o Ci cd ~ ~ ••~ V y ~ ~ `~ ..C ~ ~ o .~ ~ ~ R~ ~ . c~ ~ ~ 'S ~ ,...~ ~ .-. d+ . ~ t~ ~ .-~ a~ O hD ~ .~ W t1 ~-+ CA o ~ ~ ~ ~ ~ `~ ~ ~7 d~ ~M ~ ~ ~ ~ ~ ~ ~ a •1~1 ~ ~ AA'w' W ~ ~ ~ o v ~ m ' ~ ~ ~ T~ car ~ ~ +' ~ ~ .ti •~ ~ v i ~ .~~,, - o ~ ~ •~ ~ .~ ~ ~ ~' ~ m ;~; ~ ~ o ~ v a~ ~ ° ~ ~"' vi w~ ~ co d0 ~ ~ ~ ~ m a i a r!1 .s7 ~ ~ ~ ~ ' ~~~o M d' • ~ ~ ~-i G~1 c~ et+ b O u J/- ~./' ni Roastake Valley Horsemen's Association Position Statement Regarding Acreage Requirement for the, Stabling of Horses The Roanoke valley Horsemen's Association is comprised of approxisatQly 400 me~xb®rs who shaxe a coaQOOn interest in horses. Our membership consists of individual "backyard" bores own®rs who may only have one or two horses, trainers who train horses for others, instructors ~vho provide riding 1®saona for children and adults and aomIDercial stables who mak® their liv~.ng boarding, trainiaq, breeding, instructing, showing and selling horses. All breeds and disciplines mre raprtsented in our associs.tivn. Annually, tre produce the Roanoko Vall@y Hares Show, Which bas become one of the premier horse shows in th® country each Jun®. We host ovex 1000 top quality horses from all over the world, .with over 3004 trainers, exhibitors, and more than 26,000 spectators. This translat®s to an economic impact of over 513,000,000 to the Roanoke Valley. Tha Virginia Equine 8ducational Foundation conducted a state- wide economic impact study in 1996. Some of the key findings of that study: • The Virginia equine industry contributes over $1.0 billion in sales anat~ially to Virc~a.nia buaiae9ses and individuals. • There are som® 225,000 horses in Virginia and 2.65 per cent of all Virginia household's own horses. Support of these horses creates jobs for nearly 25,000 Virginians. • Virginians spend $2,600 per horse per year. Taken eolloetivoly among the many difFerent trades, services, sad professions, this translates into $680.5 million in dir®ct expenditures in ®upport of horses. 4Pith the above facts and figures in mind, it is easy to gee that horses are big basin®ss in Virginia and, indeed, the Roanoke Valley. As with any industry, most participants are Qthical and aim to conduct their affairs a.n a dignified utanner sad are rasp®ctful of their ne-ighbora . However, as is true in most other industries, we do have our "bad actors". And, as oeaurs in other industries, this makes for bad publicity far all of us involved with horses. /J.]/ rJCS/ vJ 1 1 CI ~ ~fC Vt1 4..uur Cn ~ r[uni `iut\C ~ JYCJ r r e ee~o ~ ~ ~~-' • ~`+~+ ~~~ ~~ I Pages 2 RVSA Position Statement on Acreage Regcirements for Horses The most common ecmplairit has to do Kith horse Ana»ure disposal. 1Ql~ie~f not properly handled, it can be a nuisance for the neighborhood, a health hazard for the hare38s and potentially a wet®r quality iasuQ. Tharp aro many rays to properly and ®ffectively dispose of horse maaurer Th® individual type of horse operation sill dictate xhich m®thod is the host effective and prudent for that operation. Among the most coaaaon methods of manure disposal are spreading oa farm acreage xith a manure spreader aced composting. ~vreage used for horse grazing should be p®riodically drsggod to break up piles of manure. Sorses are generally aeaintained is one of three methods. These xould be pastured, dry lots and stabled, gorses on pasture are alloyed to roam freely within their fenced enclosures and graze at will. The pastures need to be moxed or bush bogged p®riodically to keep xeeds doxn as horses xill selective~.y graze the pastor®. Acreage used for horse grazing should be periodically dragged to break up piles of manure. The £requericy depends on the number of horses and the acreage available, Soraes primarily stabled will be kept in stalls moat of the flees. This r®quir®s daily removal of manure from the stalls. with a large number of horses, such as is often found at commercial stables, the manure may be loaded directly from stall to a manure spreader. Nilsen full, the spreader xill be pulled by tractor to nearby farm land for direct spreading over a large area. tiihen dried by the sun, the manure xill have no odor and Nill becotue fertilizer far the land. For dry lot turn outs and smaller stables, manur® is usually collected in r~vheelbarrows and disposed of in a compost pile. This causes the organic material to "heat", xhieh r®sults in decomposition of the manure and forma a very rich compost sought after by many organic gardeners. Zmpasing an acreage requirement for horse stables gill not solve the problems of poor hozao-k®oping praaticos folloxod by a relatively fex number of iredividudls. Quite to the contrary, such an imposition would cause hardship on ar, enormous number of owners echo are following aeceptabie Fags 3 RVHA Position Statement on Acreage Requiremetito for Sorses practices. bdany "show barns" have horses that are kept stalled all the time except far th®ir daily traiair-g or exercise turnout. Thera may be 50 horses in a stable e-ith five acres and absolutely no manure managvnent issues. Conv®reely, one or two horses in a poorly drained turnout lot may have a tremendous~oaanure management problem due to lack of atteintion by the owner or just plain lack of knowledge in horse keeping skills. ATe, as an association, would ®n~ourage that no new county ordinances regulating th+s number o€ acres requir®d for horse-keeping be enacted at this time. 1Qe feel that existing regulations are sufficient for the vast majority of law abiding horse owners and ratable operations. For those not curxently in Gomplianae with existing ordinar-Ces, it is doubtful that any new regulations would be adhered to. For those with chronic problems with a-anure management, the Virginia Department of Agriculture Services has ~enfareamsnt officials that attempt to resolve prdblema with any agricultural op®ration through education, monitarir-g and legal means when neeeesary, It inay take a while but they are effective. Out of 70 complaints filed last year, only 5 ended up unresolved on a voluntary basis. These are currently in litigation sad on® of those i9 the Roanoke County case. For additional information, the followsag members of the Raaaoke Valley Horsemen's ~49sociation may be contacted: Nancy Troutman, President 389-6909 Corral WhitesidQ, Vies President 77a-2193 Chris Lee, Corresponding Secretary 389-6930 Ron Smith, Sward Member 369-6272 Lowell Gobble, Board Member Qso-o~s~ Leslie Roloiri9oA, Committee Chair, 4Jnit Coordinator Roanoke Extension 772-7524 Q ~-I w AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY APRIL 10, 2001 RESOLUTION 041001-14 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~'~C.C..t..~c. Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Closed Meeting File ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Budget Work Session SUMMARY OF INFORMATION: The joint budget work session on April 10, 2001 is an opportunity for both Boards to view the County and School budget. At this work session, we will review the School budget that has been submitted to the County Board, hear the concerns of the Fire and Rescue Chiefs, and have presentations from the County staff on the accomplishments and the needs for the upcoming budget year. It is our intent for the School Board, School staff, and County staff to be an active part of the entire meeting. In this way, everyone can appreciate the needs of the other participants as you try to reach consensus on the budget. We are still uncertain of the final impact of the State budget. We will try to bring you up to date at the meeting with the latest information that we have at that time. You will see throughout the presentations that people are our priority this year. Teacher salaries are a top priority. Also important is the increased demand for fire, rescue, and police coverage. For the past several years, we have set aside a large portion of our new revenues for capital construction. Now it is time to address the portion of our budget that provides the service to the citizens. You are also aware of the impact of the State cutbacks on the cultural organizations. The Board will have time to consider at this meeting the amount of help you want to give these agencies. We have asked the School Board to join us for dinner at 5:30. We will have dinner in the upstairs work session room. While we are eating the first floor boardroom will be re-arranged for our budget work session. Tables will be set up on the floor for both the School Board and the County Board. This session will not be televised. Respec ully Submitted by ~y-u•~/ Elmer C. Hodge County Administrator ACTION NO. ITEM NUMBER /1 ~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Budget Work Session with Schools SUMMARY OF INFORMATION: This time is set aside for a review of the School Budget that has been submitted to the County Board. A copy of the School Budget is attached. Respectfully Submitted by Approved by: Diane D. Hyatt Elmer C. Hodge Chief Financial Officer County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Johnson Received () McPlamara Referred () Minnix To ( ) Nickens cc: File oe-i Roanoke County Schools Budget Zoos-aooa March 19, 2001 ~- i ~ Table of Contents ~ Executive Summary Mission Statement ..................................................... 1 Superintendent's Budget Message ........................................ 2 Budget Calendar ...................................................... 3 Budget Development Process ......................................... 4-5 Budget Summary -All Funds ............................................ 6 Revenues Per Pupil .................................................... 7 School Operating Fund Revenues ...................................... 8-9 Operating Fund Expenditures by Budget Categories ........................ 10 Expenditures Per Pupil ......... ................................. 11 Expenditure Summary ..... ..... ............. 12 Average Daily Membership .. ..... ...... ..:. .. ......... 13 Historical Data .................... .... ....... ... ......... 14 Other School Funds ,~, . ~, Grant Fund ................... ... ...... .... .". ": `:.............16 School Nutrition Fund ................................................17 Textbook Fund ......................................................18 Capital Fund ........................................................19 Debt Fund ..........................................................20 New School Start-Up Budget ........................................... 21 Hidden Valley High Detail Budget .................................... 22-23 Glenvar Middle Detail Budget .......................................... 24 Regional Alternative Education Program ......... ...................... 25 R-I Roanoke County Schools Mission Statement "Learning for all, whatever it takes " It is the mission of Roanoke County Public Schools to ensure that all students participate in quality learning experiences necessary to grow, adapt and meet the challenges of a changing world. Beliefs and Assumptions • All children can learn. • The individual school controls enough variables to assure that virtually all children can be motivated to learn. • A school's stakeholders are the most qualified people to implement needed changes. • School-by-school change is the best hope for reform. R- SUPERINTENDENT'S BUDGET MESSAGE Setting goals and establishing policies provide the blueprint for my daily work. The blueprint's scaffolding, the budget, requires a series of steps to assure support for our priorities. Budget setting steps include scrutiny at the school level, the central office level, and finally at the School Board level. Unfortunately, more requests lay on the cutting room floor than receive funding. My dream is that one day all needs will be fully funded. Until that day, it falls to the School Board to make those difficult priority decisions. Any programs receiving funding must support our Six-Year Plan. In this year, as in last, my top recommendations are: recruiting and retaining the best teachers by becoming and remaining competitive in our salary/benefit packages 2. providing class sizes which closely mirror what research demonstrates as optimal (at 20:1 or smaller pupil:teacher ratio) As ever, input into our Six-Year Plan is welcome. The Six-Year Plan offers an ongoing reminder for our budget demands. Sincerel , nda H. Weber, Superintendent J ROANOKE COUNTY SCHOOLS • Instructional requests for materials, supplies, and equipment and non- instructional requests for maintenance, furniture, and equipment compiled and reviewed by each school ..................... Salary committees begin formulation of salary recommendations Administrative Budget Committee meets with Superintendent to review budget procedures Instructional requests submitted to appropriate central staff personnel Administrative Budget Committee meets with Superintendent • Assistant Superintendent Instruction and appropriate staff begin review of schools' instructional requests • Supervisor of Maintenance and appropriate staff begin review of operational and maintenance requests • Administrative Budget Committee meets with Superintendent • Superintendent's Budget Committee work session -General Budget • Public hearing on School Board budget • Administrative Budget Committee meets with Superintendent 5~ • Superintendent's Budget Committee work session -Support Services w e~ • Superintendent's Budget Committee work session -Instruction ..................... • Administrative Budget Committee meets with Superintendent • Superintendent's Budget Committee work session -Instruction ~.~ • Budget work session with Board of Supervisors • Superintendent's Budget Committee work session -Personnel • School Board meeting/final budget review and approval • School budget delivered to Board of Supervisors and county administration ~-i Budget Development Process The annual budget for the Roanoke County School System offers citizens an opportunity to provide full educational opportunities for all students enrolled in the county schools -kindergarten through adult. The budget process can be divided into afive-step process that includes planning, preparation, adoption, implementation, and evaluation. The process is driven by two objectives: to develop a budget that will provide every child in the school system with the best possible educational opportunities and to optimize the use of available resources. Within this framework, the School Board attempts to balance the educational needs of students with the resources available to the school system from local, state, and federal sources. Budget Planning For the fiscal year that begins July 1, the budget planning process starts the prior year when the School Board adopts a budget calendar. The calendar includes important activities in the budget process and the dates on which important decisions are scheduled. Once adopted, the calendar represents the guidelines for the preparation and adoption of the budget for the school system. The FY 2001=02 budget calendar is shown on page 3. Preparation of the School Budget Preparation of the school operating budget includes major input from each school and input from several budget committees including the following: Sut~erintendent's Budget Committee Penny Hodge, Chairman Jerry Canada Diane Hyatt Tom Leggette David Atkins Jim Gallion Bill Irvin Marion Roark Kitty Boitnott Tom Hall Lorraine Lange Mike Stovall Linda Weber Administrative Budget Committee Penny Hodge, Chairman Richard Flora Garland Life David Atkins Jim Gallion Patricia Radcliffe Rick Calhoun Tom Hall Linda Scarborough Fran Casey Ben Helmandollar David Trumbower Michelle Dowdy Jane James Carol Whitaker Dennis Epperly Lorraine Lange Linda Weber Pat Zirkle (Z-I Other Funds The budget development process for the School Nutrition Program, Textbook, Grant, and Capital Funds proceed concurrently with the development of the. operating budget. The School Nutrition Program captures the revenues and expenditures for the school cafeteria program. This is fully funded from lunch fees and reimbursement from the state and federal governments. -The Textbook Fund accounts for the purchase,, sale, and/or rental of textbooks. This fund is highly subsidized by the School Operating Fund through an interfund transfer. The Grant Fund is primarily funded by local, federal and state grants. The Capital Fund represents state funding for school construction and technology. The New School Start-Up Budget provides funding for costs associated with opening. the Hidden Valley High School and Glenvar Middle School addition prior to their scheduled opening dates in August 2002. The Debt Fund represents the payment of principal and interest for loans used to build/renovate school facilities. Budget Adoption, Implementation, and Evaluation The budget for the school division for the next fiscal -year is presented at board meetings and work sessions in Februaryand early March. On or before April -1 of each year, the School Board adopts the : next fiscal year's budget and submits to the Board of Supervisors for approval. The school division operates as a legally separate component unit. However, the school division is fiscally dependent upon the County of Roanoke for its funding. The final adoption and appropriations occur in May of each year., The final step in the budget process is the evaluation of the financial plan. The results of operations for: the .fiscal year are .set forth annually in both the County's Comprehensive Annual Financial Report (CAFR) and the Superintendent's Annual School Report to the State Department of Education. FY 2001-2002 Special Considerations The General Assembly adjourned the 2001 regularsession without adopting.amendments to the biennial budget enacted last year. The biennial budget did not include any new state revenues for Roanoke County Schools for 2001-02. This proposed budget includes unfunded school needs of $5,066,196. It is possible that the Governor could convene a special session of the General Assembly prior to Julyl, 2001. However, it is unknown whether this would result in any additional state funds for Roanoke County Schools. The School Board has directed staff to submit this proposed budget to the Board of Supervisors by the legally required date of April 1, 2001, for their consideration. J Roanoke County Schools Budget Summary -All Funds FY 2001-2002 ~- Budget Budget Increase Percent Fund 2000-2001 2001-2002 (Decrease) Change School Operating Fund Grants Fund School Nutrition Fund Textbook Fund Capital Fund Debt Fund New School Start-Up Budget Regional Alternative School. Total Funds 95,277,499 99,986,488 4,708,989 4.9% 2,967,972 3,243,063 275,091 9.3% 3,600,000 3,747,000 147,000 4.1% 852,360 847,860 (4,500) -O.S% 1,358,248 l,S 16,078 157,830 11.6% 6,9SS,938 b,864,766 (91,172) -1.3% 0 1,858,135 1,858,135 N/A 0 368,234 368,234 N/A 111,012,017 118,431,624 7,419,607 28.1% Roanoke County Schools -Ail Funds Alternative Ed School Operating Fund ~~ Revenues Per Pupil Budget Percent Revenue 2001-2002 of Total Per Pupil State Sales Tax 10,065,046 10.1% 728 State Revenue 34,749,175 34.8% 2,514 Federal Revenue 118,405 0.1% 9 Transfer from County 49,332,791 49.3% 3,568 Unidentified Funding Source 5,066,196 5.1% 366 Other Revenue 654,875 0.7% 47 99,986,488 100.0% 7,232 Estimated Average Daily Membership 13,825 Other Unidentified ~ Sales Tax ~~ `,tea ~. ,~~:; rye ~ ~~.. .,, '~ State Revenue Transfer from County J ~~-Federal Revenue School Operating Fund Revenues ~-i c;nap iv~s Actual Budget Budget Increase 1999-2000 2000-01 2001-02 ..(Decrease) State SOQ Revenues Total -Sales Tax Approp. Basic Appropriation Salary Supplement SOQ -Vocational Ed SOQ -Special Ed SOQ -Gifted Ed SOQ -Remedial Education Retiree Health Credit Retirement-Instructional Retirement-Non Inst Social Security-Instructional Social Security-Non Inst Group Life Ins-Instructional Group Life Ins-Non Inst Enrollment Loss SOQ -Remedial Summer School 9,234,596 9,613,202 10,065,046 451,844 :21,233,090 23,400,652 22,926,265: (474,387) 1,418,688 412,361 681,982 269,621 713,307 737,492 745,422 7,930 2,789,822 3,338,538 3;346,468. 7,930 269,471 285,481 285,48.1..: 0 293,248 277,551 269,621 (7,930) 195,319 0 0 0 1,593,052 1,453,869 862,607 (591,262) 99,944 174,726 106,614 (68,112) 1,347,358 1,390,229 1,385,652 (4,577) 89,607 156,657 171,260 14,603 0 54,902 59,966 5,064 0 6,865 7,412 547 4,605 12,194 0 (12,194) 112,194 98,708 104,480 5,772 Total SOQ Revenues State Incentive Revenues At Risk Maintenance Reserve Disparity: K-3 SOL Remediation Lottery Additonal Teachers Dropout Prevention Technology Resource Assistants Assistive Technology Total Incentive Revenue State Categorical Revenues Voc Ed-State Equipment Voc Ed-State Adult Education Voc Ed-State Occup/Tech Ed Homebound Payments Special Ed -Regional Tuition . Foster Home Children -Reg Foster Home Children -Spec English as a Second Language Adult Ed Basic State Grant Revenue 39,394,301 41,413,427 41,018,276 (395,151) 43,353 56,269 56,111 (158) 118,884 118,950 118,950 0 159,423 59,095 56,473 (2,622) 48,588 55,132 53,307 (1,825) 1,679,064 1,669,478 1,657,453 (12,025) 318,069 330,987 328,017 (2,970) 112,572 112,080 111,967 (113) p 0 74,568 74,568 1,000 0 0 0 2,480,953 2,401,991 2,456,846 54,855 8,932 8,932 0 (8,932) 57 457 56,698 0 (56,698) Total Categorical Revenue Total State Revenue 121,909 121,909 172,983 51,074 36,847 24,000 29,308 5,308 807,116 700,000 822,543 122,543 57,381 45,000 0 (45,000) 251,794 211,484 290,794 79,310 11,873 11,873 15,079 3,206 5,054 0 8,392 8,392 7,316 0 0 0 1,365,679 1,179,896 1,339,099 159,203 43,240,933 44,995,314 44,814,221 (181,093) J School Operating Fund ~ I Revenues Chap 1073 Actual Budget Budget Increase 1999-2000 2000-01 2001-02 (Decrease) Federal Revenue Federal Land Use 1,237 961 961 0 Federal Grants 7S0 0 0 0 Voc Ed -Carl Perkins Act 122,009 117,444 117,444 0 Total Federal Revenue 123,996 -118,405 118,405 0 Local Revenue Local Appropriation-County 47,626,138 48,950,492 48,950,492 0 Transfer From Capital Projects 0 0 0 0 Transfer From School Fund 0 0 0 0 Transfer From Gen. - CSA 483,450 0 0 0 Transfer From Gen. Fund -Dental 242,152 347,299 382,299 35,000 Transfer From Insurance Fund 0 263,543 0 (263,543) Transfer From Gen. Fund -One Time 0 0 0 0 Transfer From Regional School 0 0 0 0 Total Local Revenue 48,351,740 49,561,334 49,332,791 (228,543) Other Revenue Interest Income 74,417 50,000 67,000 17,000 Rental of School Property 69,184 70,000 69,000 (1,000) Tuition - Regular School 135,723 100,000 104,000 4,000 Tuition -Summer School 144,975 100,000 1SS,22S SS,22S Tuition -Adult Educ 125,000 159,946 149,635 (10,311) Fees From Pupils-Driver Ed 28,875 44,000 40,300 (3,700) Trans Fees for Group Events 3,727 2,500 2,500 0 Tuition -Summer Gifted 20,436 20,000 20,000 0 Other Miscellaneous Revenue 25,714 1,000 1,000 0 Rebates/Ins Refunds 8,234 5,000 5,000 0 Revenues Charged to Departments 5,975 0 0 0 Tuition from Other Localities 53,212 50,000 41,215 (8,785) Total Other Revenue 695,472 602,44b 654,875 52,429 UnidentiCed Funding Source 0 0.00 5,066,196 5,066,196 Total School Operating Revenue 92,412,141 95,277,499 99,986,488 4,708,989 ~2-I Operating Fund Expenditures By Budget Categories The education of students is alabor-intensive enterprise that is reflected in the allocation of the financial resources of the school system. For the 2001-02 fiscal year, contract salaries and fringe benefits represent 80% of expenditures in the operating budget as shown on page 11. The major department budget areas are discussed below. Classroom instruction departments are expenditures dealing directly with the interaction between teachers and students in the classroom. This includes the development of curriculum and instructional programs which support the standards of quality and the administration of schools and programs in compliance with state, federal, and school board mandates, policies, and guidelines. Classroom instruction also includes expenditures associated with educational testing, vocational education programs, special education services, homebound instruction, and guidance services. Personnel is the largest expenditure in the school operating fund. These departments include the salary and fringe benefit costs for classroom personnel, instructional and central office support staff, and school adnunistration. Support services are expenditures related to providing transportation for regular, special, and summer school programs and the maintenance and operation of all school facilities. Central support departments include expenditures for the school board, school superintendent, budget & finance, community relations, pupil assignment, and staff development. Property and medical insurance premiums for school buildings and employees and fund transfers for debt and textbooks are budgeted under central support. Special programs capture the cost of providing summer school and adult education classes. 10 R-I School Operating Fund Expenditures Per Pupil Budget 2001-2002 Percent of Total Cost Per Pupil Classroom Instruction 4,887,209 4.9% 354 Personnel 79,485,654 79.5% 5,749 Support Services 4,493,360 4.5% 325 Central Support 10,414,859 10.4% 753 Special Programs 705,406 0.7% 51 99,986,488 100.0% 7,232 Estimated Average Daily Membership 13,825 Summer School Central Instructional Support Support-~ ~tF~" \~ ~~~ ar „av ., \1 Personnel 11 ~-i School Operating Fund Expenditure Summary Actual Budget Budget Increase 1999-2000. -2000-2001 2001-2002 (Decrease) Classroom Instruction: Instructional Programs Deputy Superintendent of Administration Educational Testing/Remediation Career & Technical Education Pupil Personnel /Special Education Guidance Services Media Services Total Classroom Instruction Personnel: Instructional Administrative Classified Total Personnel 469,459 475,892 532,046 .56,154 828,897 855,050 886,702 31,652 115,167 117,886 131,336 13,450 250,338 398,476 364,376 (34,100) 1,800,725 1,834,390 1,999,882 165,492 207,776 274,840 313,062 38,222 601,010 767,400 659,805 (107,595) 4,273,372 4,723,934 4,887,209. 163,275 57,166,903 57,911,501 60,652,204 2,740,703. 6,210,529 6,601,655 6,567,401 (34,254) 12,199,271 11,881,714 12,266,049 384,335 75,576,703 76,394,870 79,485,654 3,090,784 Support Services: Transportation 792,313 617,790 731,500 113,710 Facilities & Operations 3,410,380 3,486,960 3,761,860 274,900 Total Support Services 4,202,693 4,104,750 4,493,360 388,610 Central Support: School Board 92,641 72,373 156,373 84,000 Office of the Superintendent 117,900 494,868 395,951 (98,917) Budget & Finance 6,700,177 8,678,461 9,605,913 927,452 Community Relations 64,980 38,700 50,000 11,300 Staff Development. `62,104 70;302 70,302 0 Pupil Assignment 73,645 94,320 136,320 42,000 Total Central Support 7,111,447 ` 9,449,024 10,414,859 965,835 Special Programs: Summer School 616,847 444,975 555,771 110,796 Adult & Continuing Education 107,572 159,946 149,635 (10,311) Total Special Programs 724,419 604,921 705,406 100,485 Total School Operating Expenditures 91,888,634 95,277,499 99,986,488 4,708,989 12 R-i Average Daily Membership Attendance Months 1994-95 1995-96 1996-97 1997-98 1998-99 1999-2000 2000-2001 September 13,691 13,753 13,881 13,956 13,875 13,852 13,871 October 13,691 13,779 13,923 13,954 13,854 13,840 13,844 November 13,672 13,757 13,896 13,924 13,861 13,843 13,886 December 13,652 13,754 13,892 13,932 13,868 13,834 13,824 January 13,648 13,767 13,874 13,921 13,837 13,851 13,843 February 13,606 13,817 13,883 13,889 13,795 13,840 13,843 March 13,613 13,816 13,88b 13,857 13,782 13,843 13,843 Gain (Loss) (78) 63 S (99) (93) (9) (28) March ADM 13,652 13,721 13,863 13,898 13,862 13,850 13,865 Budget ADM 13,600 13,650 13,776 13,950 13,950 13,825 13,825 Gain (Loss) S2 71 87 (S2) (88) 2S 40 NOTE: The above figures do not include Regional Scho ol students. * ADM estimated for Febru and March 2001 b Pu it Assi nement Office. The table and graph reflect variances in Average Daily Membership (ADM) between September and March 30. State revenue is driven primarily by ADM as of March 30 of each year. This graph shows the fluctuating student enrollment in previous years. Change in Enrollment 13,900 13,800 March 30 13,700 ADM 13,600 13,500 ~~~ ot~'~b qb q^~~ q~~ q~oo ~~ Year 13 Historical Data ~~ Roanoke County Schools Transfer from County General Fund . - : , ., _ Fiscal Year Annual.. One-Time Phase 1 Reserve for Total Increase From Percent Ended June 30 Appropriation Appropriation C apital Projects New Schools Appropriation Prior Year Increase 1989 26,456,000 184,294 ` 26,640,294 1,174,294 4.61 1990 28,717,090 28,717,090 2,076;796 7.80% 1991 30,576,236 30,576,236 1,859,146 6.47% 1992 32,876,578 32;876,578 2,300,342 7.52%. 1993 32,903,869 32,903,869 27,29.1 0.08% 1994 34,206,283 34,206,283 1,302,414 3.96% 1995 36,733,183 800,000 37,533,183 '3,326,900 9.73%'I 1996 39,647,773 1,850,000 41,497,773 ` `3,964,590 10.56%I 1997 42,550,097 2,000,000 44,550,097 3,052,324 7.36%' 1998 45,865,244 1,434,815 47,300,059 2,749,962 6.17%'~ 1999 46,542,839 2,000,000 48,542,839 1,242,780 2.63%', 2000 47,941,865 2,000,000 - 1,500,000 51,441,865 2,899,026 5.97%', General School Operating Fund Fund Balance Historical Comparison Fiscal Year Fund Balance Ended Operating Operating as a June 30 Budget Fund Balance of Budget 1989 60,291,502 886,647 1.47% 1990 65,216,142 '640,148 0.98% 1991 68,199,91.7 1,.130,342 1.66% 1992 69,239,225 . .1,048,838 1.51% 1993 73,123,145 2,035,853 2.78% 1994 76,862,642 1,650,376 2.15% 1995 79,974,051 2,076,939 2.60% 1996 84,485,595 2,137,711 2.53% 1997 88,524,591 1,741,901 1.97% 1998 92,375,930 1,277,636 1.38% 1999 96,168,556 2,549,141 2.65% 2000 103,688,743 3,683,941 3.55% * [ncludes adjusted budgets for operating, lottery, food services, textbooks and grant funds. 14 R- Other School Funds R.I School Grant Fund Revenue and Expenditure Summary Grant Budget 1999-2000 Budget 2000-2001 Budget 2001-2002 Increase (Decrease) Federal Grants: Chapter 1 /Title 1 421,599 421,599 426,318 4,719 Chapter 2 /Title VI 49,048 55,999 59,999 4,000 Title 2 41,49 38,786 39,281 495 Safe & Drug Free Schools 50,471 50,471 49,294 (1,177) Title VI-B Flow-Thru Funds 1,294,815 1,537,675 1,537,675 0 Preschool Mini Grant 93,420 97,382 97,382 0 Sliver Grant 29,259 19,719 19,719 0 School to Work 0 114,634 76,432 (38,202) Summer Youth Program 0 92,650 55,169 (37,481) Goals 2000 0 33,000 0 (33,000) Goals 2000 Training 0 9,000 0 (9,000) Technology Literacy Challenge 0 54,000 53,300 (700) Class Size Reduction 0 0 120,000 120,000 State Grants: Early Reading Initiative 17,531 17,531 40,182 22,651 VCA -English 0 7,250 0 (7,250) VCA -Opera 0 0 0 2,500 SOL Teaching Materials 158,364 79,220 79,300 80 Truancy 11,440 11,472 11,472 0 Visually Handicapped Grant 3,800 4,255 4,255 0 Health Incentive Funds 5,489 5,447 7,028 1,581 SOL Teacher Training -State 207,645 207,165 206,460 (705) Tech Prep -Continuation 40,000 80,000 80,000 0 GED Funding 15,717 15,717 15,717 0 High Schools That Work - WBHS 13,000 7,500 4,750 (2,750) High Schools That Work - CSHS 13,000 7,500 4,750 (2,750) Preschool Initiative 0 0 111,580 111,580 Algebra Readiness (estimated) 0 0 75,000 75,000 Local Grants: School Nurse Grant Transfer from School Operating Fund: School Nurse Grant Class Size Reduction Grant Total Grant Revenues and Expenditures 0 0 10,000 10,000 0 0 30,000 30,000 0 0 28,000 28,000 2,466,147 2,967,972 3,243,063 277,591 NOTE: School nurse grant had matching funds of $20,000 and $10,000 in FY00-O1 and FY99-00, respectively. Class size reduction grant had matching funds of $23,572 in FY00-O1. 16 ~_ i School Nutrition Program Revenue and Expenditure Summary Budget Budget Budget Increase 1999-2000 2000-2001 2001-2002 (Decrease) Revenues: Pupil, Adult & Other Sales 2,675,000 2,750,000 2,992,000 242,000 Rebates & Refunds 45,000 45,000 10,000 (35,000) Federal Reimbursement 700,000 725,000 650,000 (75,000) State Reimbursement 75,000 75,000 75,000 0 Interest Income 0 5,000 20,000 15,000 Total Revenues 3,495,000 3,600,000 3,747,000 147,000 Expenditures: Salaries & Related Costs 1,800,000 1,855,000 1,952,537 97,537 Early Retirement Payments 0 0 48,463 48,463 Contractual Services 5,000 25,000 25,000 0 Repairs 45,000 35,000 35,000 0 Travel 2,000 2,000 3,000 1,000 Food Supplies 1,550,000 1,581,000 1,573,000 (8,000) Equipment 0 0 100,000 100,000 Unappropriated balance 93,000 102,000 10,000 (92,000) Total Expenditures 3,495,000 3,600,000 3,747,000 147,000 The School Nutrition Program includes all costs associated with providing school meals to students and staff. The School Nutrition Program is completely self-supporting through school nutrition revenues. Expenditures include compensation for school nutrition workers, purchased food and supplies, and kitchen equipment. Due to the age of the equipment and the need to better compensate our employees, a larger portion of the budget is directed towards those expenditures. An increase in meal prices is also being recommended for 2001-02. 2001-02 2000-01 This budget is based on meal prices as follows: $1.50 $1.35 Elementary lunch $1.75 $1.50 Secondary lunch $2.00 $2.00 Adult lunch $0.75 $0.75 Breakfast Federal and state reimbursement rates are estimated at the same level for 2001-2002: Lunch Breakfast Paid 0.190 0.210 Reduced 1.580 0.820 Free 2.020 1.120 State 0.055 NONE 17 R_~ School Textbook Fund Revenue and Expenditure Summary Budget Budget Budget Increase 1999-2000 2000-2001 2001-2002 (Decrease) Revenues: State Reimbursement 298,206 485,714 485,714 0 Sale of Receipt Books 2,500 2,500 2,000 (500) Sale of Textbooks 56,000 50,000 46,000 (4,000) Payments for Lost Books 4,000 4,000 4,000 0 Transfer from School Operating Fund 497,646 310,146 310,146 0 Total Revenues 858,352 852,360 847,860 (4,500) Expenditures: Salaries & Related Costs Textbooks -Literature Adoption Textbooks -Art Adoption Textbooks -Business Education Textbooks -Science Textbooks -Foreign Language Textbooks -Special Education Textbooks -Health Textbooks -Technology Education Textbook Replacement Office Supplies Textbooks Total Expenditures 54,048 57,589 59,060 1,471 0 0 265,000 265,000 0 0 75,500 75,500 0 0 15,000 15,000 0 0 19,000 19,000 0 0 56,000 56,000 0 0 25,000 25,000 0 0 131,000 131,000 0 0 9,800 9,800 0 0 189,000 189,000 0 0 3,500 3,500 804,304 794,771 0 (794,771) 858,352 852,360 847,860 (4,500) The Textbook Fund includes personnel costs for the textbook agent, temporary employees hired as needed to deliver books, payments for books and materials, and payments for books on consignment. This fund is supported to a large degree by an interfund transfer from the School Operating Fund. Scheduled Adoptions: FY2002 -Literature & Art FY2003 -Reading FY2004 -Science & Social Studies 18 R.- School Capital Fund Revenue and Expenditure Summary Budget 1999-2000 Budget 2000-2001 Budget 2001-2002 Increase (Decrease) Revenues: State Construction Revenue 554,772 549,215 547,078 (2,137) State Technology Bond 1,043,000 804,000 804,000 0 Soft Drink Commission 0 0 165,000 165,000 Total Revenues 1,597,772 1,353,215 1,516,078 162,863 Expenditures: Blue Ribbon Projects 554,772 549,215 547,078 (2,137) Online SOL Testing Initiative 1,043,000 804,000 804,000 0 School Projects 0 0 165,000 165,000 Total Expenditures 1,597,772 1,353,215_ 1,516,078 162,863 NOTE: The State Technology Bond was appropriated mid-year during both FY99-00 and FY00-O1 but is included here for comparison with the proposed FY01-02 budget. 19 ~_ i School Debt Fund Revenue and Expenditure Summary Budget 1999-2000 Budget 2000-2001 Budget 2001-2002 Increase (Decrease) Revenues: Transfer from General Fund 3,800,719 4,370,341 4,279,169 (91,172) Transfer from School Fund 2,585,597 2,585,597 2,585,597 0 Total Revenues 6,386,316 6,955,938 6,864,766 (91,172) Expenditures: Principal on G. O. Bonds 828,625 887,829 377,699 (510,130) Principal on VPSA Bonds 1,936,634 2,276,922 2,267,606 (9,316) Principal on Literary Loans 893,215 884,032 884,032 0 Principal on Lease Purchase Agreements 223,239 236,255 250,033 13,778 Interest on G. O. Bonds 440,373 400,754 356,999 (43,755) Interest on VPSA Bonds 1,611,061 1,858,773 2,357,493 498,720 Interest on Literary Loans 395,180 366,400 339,709 (26,691) Interest on Lease Purchase Agreements 57,989 44,973 31,195 (13,778) Total Expenditures 6,386,316 6,955,938 6,864,766 (91,172) 20 ""` New School Start-Up Budget Revenue and Expenditure Summary Hidden Valley Glenvar Middle Total Hieh School School 2001-2002 Revenues: Transfer from County Reserve for New Schools Start Up Costs Operating Costs 1,528,159 64,660 1,592,819 265,316 0 265,316 Total Revenues Expenditures: Personnel Athletics Band/Choir Guidance Instructional Materials Principal's Office Technology Total Expenditures 1,793,475 64,660 1,858,135 224,000 0 224,000 255,713 0 255,713 164,295 0 164,295. 35,380 0 35,380 1,003,389 64,660 1,068,049 4,050 0 4,050 106,648 0 106,648 1,793,475 64,660 1,858,135 21 R- Hidden Valley High School Detail Budget Projection Start-Up Costs Operating Costs 2000-01 2001-02 2002-03 2001-02 2002-03 2003-04 Not Open Not Open 1st Year Not Open 1st Year 2nd Year New Personnel Administrators 0 0 0 146,000 176,850 176,850 Secretaries 0 0 0 18,000 84,500 84,500 Athletics 0 0 0 25,000 94,000 94,000 Guidance 0 0 0 35,000 178,000 213,000 Custodial 0 0 0 0 140,000 140,000 Nurses 0 0 0 0 30,000 30,000 Student Assistance 0 0 0 0 35,000 35,000 Library 0 0 0 0 91,800 91,800 Instructional Assistants 0 0 0 0 55,000 75,000 English 0 0 0 0 27,000 62,000 Social Studies 0 0 0 0 35,000 35,000 Math 0 0 0 0 35,000 35,000 Science 0 0 0 0 35,000 55,000 Foreign Languages 0 0 0 0 35,000 35,000 Business 0 0 0 0 35,000 35,000 Work & Family Studies 0 0 0 0 27,000 47,000 Technology Education 0 0 0 0 27,000 27,000 Band/Chorus 0 0 0 0 35,000 35,000 Art 0 0 0 0 35,000 35,000 Marketing 0 0 0 0 35,000 35,000 Special Education 0 0 0 0 250,000 350,000 Supplements (coach, dept chairs) 0 0 0 0 92,000 92,000 0 0 0 224,000 1,588,150 1,818,150 Athletics Uniforms 0 105,340 0 0 0 0 Equipment 0 150,373 0 0 0 0 Allotment (1st year) 0 0 0 0 20,000 0 Transportation(lstyear) 0 0 0 0 3,000 0 0 255,713 0 0 23,000 0 Band/Choir 0 Instruments 0 164,295 0 0 0 0 Uniforms 25,000 0 0 0 0 0 Allotment 0 0 0 0 3,468 3,468 25,000 164,295 0 0 3,468 0 Custodial Services Supplies/Year 0 0 0 0 17,000 17,000 Trash Removal 0 0 0 0 5,135 5,135 Warehouse/Custodial Equipment 0 0 0 0 18,350 18,350 0 0 0 0 40,485 40,485 Food Services Inservice/Training 0 0 5,547 0 0 0 Guidance Office EquipmenUMaterials 0 35,380 0 0 0 0 Instructional Materials English 0 17,545 9,950 890 950 950 Math 0 33,794 13,410 500 850 850 Social Studies 0 27,988 10,200 0 1,000 1,000 Science 0 498,298 82,800 23,580 17;200 17,200 Textbooks 0 25,000 0 0 0 0 Art 0 44,989 0 10,264 3,000 3,000 Health & PE 0 71,746 0 0 1,114 1,114 Driver Education 0 13,000 0 0 1,156 1,156 22 (R- I Hidden Valley High School Detail Budget Projection Start-Up Costs Operating Costs 2000-01 2001-02 2002-03 2001-02 2002-03 2003-04 Not Open Not Open 1st Year Not Open 1st Year 2nd Year Technology Education 0 174,016 147 1,525 1,379 1,379 Work & Family Studies 0 28,047 108 669 561 561 Foreign Languages 0 17,550 540 0 1,540 1,540 Business 0 0 1,075 3,888 2,763 2,763 Marketing 0 0 438 0 1,581 1,581 Special Education 0 10,100 2,100 0 0 0 0 962,073 120,768 41,316 33,094 33,094 Maintenance 0 0 0 0 17,100 17,100 Contracted Repairs 0 0 0 0 19,500 19,500 Fixed Contracted Repairs 0 0 0 21 400 400 21 Materials 0 0 0 0 0 , 4,800 , 4,800 Minor Maintenance 0 0 0 0 684 684 lawn Mower 0 0 0 0 684 684 PA Communications 0 0 0 0 1,100 1,100 Roofing 0 0 0 0 50,000 50,000 p 0 0 0 115,268 115,268 Principal's Office 0 0 0 Administrative Expenses 0 4,050 0 Inservice 0 0 6,500 0 0 0 0 4,050- 6,500 0 0 0 Technology 0 39 250 0 0 0 0 Software Art/Music Software/Sound 0 , 38,155 0 0 0 0 Science Materials 0 26,743 0 0 0 0 Library Supplies 0 2,500 0 0 0 0 0 106,648 0 0 0 0 Transportation Personnel - 3 drivers 0 0 0 0 36,000 36,000 Fuel 0 0 0 0 8,000 8,000 Parts 0 0 0 0 7,000 7,000 0 0 0 0 51,000 51,000 Utilities 0 0 0 0 8,200 8,200 Water Sewer 0 0 0 0 3,000 3,000 Electric 0 0 0 0 106,000 106,000 Telephone 0 0 0 0 4,000 4,000 Property Insurance 0 0 0 0 8,200 8,200 0 0 0 0 129,400 129,400 Estimated Budgets 25,000 1,528,159 132,815 265,316 1,983,865 2,187,397 Funded by School Bd. NOTE: Grades 9-11 will attend HVHS in 2002-03. Beginning in 2003-04, grad es 12 will be added at HVHS and personnel costs will increas e approximately $230,000. Approximately 50 positions are i ncluded for FY2002-03 and an additional 7 positions for FY2003-04. 23 ~-f Glenvar Middle Addition Detail Budget Projection 2001-02 2002-03 2003-04 Start-Up 1st Year 2nd Year New Personnel Teachers Custodian Librarian Instructional Supplies & Materials Science Foreign Language Art Custodial Services Supplies/Year Trash Removal Warehouse/Custodial Equipment Maintenance Contracted Services Building & Maintenance Supplies Contracted Repairs Utilities Gas Electric Property Insurance Estimated Budgets 0 0 0 0 15,000 15,000 0 50,000 50,000 0 65,000 65,000 30,687 0 0 1,000 0 0 32,973 0 0 64,660 0 0 0 6,000 6,000 0 1,000 1,000 0 1,000 1,000 0 8,000 8,000 0 10,294 10,294 0 11,304 11,304 0 9,029 9,029 0 30,627 30,627 0 12,000 12,000 0 20,000 20,000 0 2,600 2,600 0 34,600 34,600 64,660 138,227 138,227 The Glenvar Middle School addition is scheduled to be completed for the FY2002-03 school opening in August 2002. This budget reflects additional budget needs for this school when it opens. 24 ~~ Regional Alternative Education Program Revenue and Expenditure Summary Budget 2001-2002 Revenues: State Funding for Regional Program 77,620 Roanoke County Tuition 164,307 Bedford County Tuition 126,307 Total Revenues 368,234 Expenditures: Salaries and Fringe Benefits 292,000 Purchased Services 2,150 Postage 600 Travel 2,500 Property Insurance 620 Utilities 16,600 Maintenance 2,100 Uniforms 5,064 Materials 6,500 Transportation 38,000 Capital Outlay 2,100 Total Expenditures 368,234 Total Projected Cost Per Student 9,206 Roanoke County Cost Per Student 4,108 Roanoke County Schools and Bedford County Schools operate a regional alternative education program at the R.E. Cook facility in Roanoke County. This program began during the FY2000-01 school year and was operated by Bedford County. Beginning with the FY2001-02 school year, Roanoke County will become the fiscal agent for the program. This budget includes staffing for a student capacity of 40. The budget is funded 50% by Roanoke County and 50% by Bedford County. 25 i .., . Roanoke County FY2001-2002 Budget Sources and Uses of NewlRecurring Funds Local Taxes and Fees State/Federal Contributions: County ($301,000 is 599 funding for Law Enforcement) Schools Total Projected Revenues Public Safety 20 Fire and Rescue Personnel - Phase I (2001) Public Safety FY 2001 Market Adjustment 6 Police Officers -New District (Increase in 599 Funding) Schools Increase in Operating Funds -New High School Bi-Monthly Payroll Processing Operations/Start-Up Costs -New High School 1,500,000 Increased Debt Service -School Construction Phase I 2,000,000 Employee Benefits School 4% Salary Increase (1%=$757,000) County 4% Salary Increase (1%=$350,000) VRS Rate Reductions: County Schools School Health Care Increase County Health Care Increase School Dental Increase County Dental Increase Economic Development Allocation to CRT 1,157,000 Clearbrook 500,000 McDonald Farm 500,000 Tanglewood Mall Other CPMT -Schools and County Increase Registrar -Elections Officials Detention Costs Human Service, Tourism, and Cultural Blue Ridge Community Services and Other Agencies Convention and Visitors Bureau and Economic Development Partnership Visitors Center Operating Expenses Fuel Cost Increases E-Government - 24/7 Services Reserve for State Action and Economy Total Proposed Expenditures M:budget\01-02 Budget\sources-uses 2002 5:10 PM ~`~ ,~..~ Am~uni 6,417,950 364, 503 (255,661) 6,526,792 934, 000 650, 000 270,000 300,000 41,400 3,028,000 1,400,000 (215, 000) (2, 040, 000) 779,171 439,647 35,000 17,000 75, 000 100, 000 20,000 260, 000 75, 000 35, 000 60,000 200, 000 50,000 12, 574 6, 526, 792 .- Roanoke County FY2001-2002 Budget Sources and Uses of New/Recurring Funds f Local Taxes and Fees 6,417,950 State/Federal Contributions: County ($301,000 is 599 funding for Law Enforcement) 364,503 (255,661) Schools Total Projected Revenues 6,526,792 Public Safety 20 Fire and Rescue Personnel - Phase I (2001) 934,000 Public Safety FY 2001 Market Adjustment 650,000 6 Police Officers -New District (Increase in 599 Funding) 270,000 Schools Increase in Operating Funds -New High School 300,000 Bi-Monthly Payroll Processing 41,400 Operations/Start-Up Costs -New High School 1,500,000 Increased Debt Service -School Construction Phase I 2,000,000 Employee Benefits School 3% Salary Increase (1%=$757,000) 2,271,000 County 3% Salary Increase (1%=$350,000) 1,050,000 VRS Rate Reductions: County (215,000) Schools (2,040,000) School Health Care Increase 779,171 County Health Care Increase 439,647 School Dental Increase 35,000 County Dental Increase 17,000 Economic Development Allocation to CRT 1,157,000 Clearbrook 500,000 McDonald Farm 500,000 Tanglewood Mall 75,000 Other CPMT -Schools and County Increase 100,000 Registrar -Elections Officials 20,000 Detention Costs 260,000 Human Service, Tourism, and Cultural Blue Ridge Community Services and Other Agencies 75,000 Convention and Visitors Bureau and Economic Development Partnership 35,000 Visitors Center Operating Expenses 60,000 Fuel Cost Increases 200,000 E-Government - 24/7 Services 50,000 Reserve for State Action and Economy 1,119,574 Total Proposed Expenditures 6,526,792 M:budget\01-02 Budgetlsources-uses 2002 5:12 PM .. Roanoke County FY 2001-2002 Budget Non-Recurring Budget Requests 15 Fire and Rescue Personnel -Phase II ($675,000) 112 Year Funding J&DR Court -Repairs Virginia VV Facil HP Comp Appl Police Pal Hidden V< Additiona~ 337,500 300,000 ACTION NO. ITEM NUMBER °-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Work Session with Fire and Rescue Chiefs SUMMARY OF INFORMATION: This time is set aside to meet with the Fire and Rescue Chiefs to hear their budget concerns. Submitted by: Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Motion b Approved () y' Church Denied () Johnson Received () McNamara Referred () Minnix To ( ) Nickens cc: File ACTION NO. ITEM NUMBER "° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Budget Work Session on the Upcoming Annual Budget for FY 2001-02. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been reserved for a budget work session with the County Departments and Budget Teams to review operating budgets and programs relevant to development of the FY2000-01 operating budget. Departmental/Team Presentations Departmental budgets are developed utilizing a team approach. All departments are grouped into 5 teams whose members have common "functions" or missions. Each department presents Business Plans and budget requests to the other team members. This peer review broadens communication of service level issues and promotes inter-departmental cooperation. These teams are as follows: • Public Safety Community Development • Human Services Courts and State Agencies •Internal Services and Operations A spokesperson from each Team will provide an overview of the budgetary concerns related to their functional area. Attached is a listing of the significant additional funding requests, above target allocations, that each R-3 department submitted to the Budget Department for consideration in developing the FY2001-2002 County operating budget. Suggestions by the Board as the result of this work session will be incorporated into the Proposed Budget that is scheduled for presentation at the Apri124, 2001 Board of Supervisors meeting. Respectfully submitted, Brent Robertson Budget Director Approved by, Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied ( ) Received ( ) Referred ( ) To () VOTE No Yes Abs Church _ _ _ Johnson _ _ _ McNamara _ _ Minnix _ _ _ Nickens ~~~ ,H DRAFT printed 04/05/2001 Discard previous copy. FY 2001-2002 Additional Funding Requests Community Services Community Development Economic Development General Services Real Estate Valuation Human Services Library Elections Pazks & Recreation Public Health ISOP Commissioner of the Revenue Community Relations Finance Human Resources IT Management & Budget Treasurer Judicial and State Funded Services Circuit Court Judges Court Services Unit VA Cooperative Extension Public Safety Fire and Rescue Police Sheriff $ 295,000 $ 25,000 $ 289,700 $ - $ 609,700 $ 60,511 $ 14,760 $ 278,593 $ - $ 353,864 $ 2,500 $ 25,000 $ - $ 46,200 $ 150,000 $ 15,000 $ 238,700 $ 118,605 $ 282,550 $ 12,000 $ 413,155 $ 1,509,087 $ 1,471,440 $ 220,758 $ 3,201,285 TOTAL $ 4, 816, 704 M:FinanceBudgeU2000-01budgeUafr/FY02_AFR_Summary/AFR Cover Community Services Team Additional Funding Requests FY 2001-2002 K-3 De~~t - Ac#ditiotk' R`uest Cdr ~~pt"iT~t~J ^~ia Community Development: Engineering Implement NPDES Requirements Engineering Project Impact Activities, including Coordinator Planning & Zoning Route 11/460 Mini-Grant Program Economic Development Vehicle General Services: Solid Waste Knuckleboom replacement Solid Waste Additional Containers (2,000 carts @ $42) Building Maintenance Heating Services Building Maintenance Gas, Oil, and Grease Garage Forklift Garage Online repair and diagnostic system Garage Asymmetrical hydraulic lifts (2) Garage Air hydraulic jack (22 ton) Real Estate Valuation No Additional Requests Total Community Services Addback Requests 250,000 15, 000 30,000 $ 295,000 25,000 $ 25,000 160, 000 84, 000 17, 000 3,000 15, 000 5, 000 4,000 1,700 $ 289,700 $ 609,700 M: Budget/01-02 BudgeUAddtional Funding Requests/ AFRTeams/Community Services o O O ~ O O o N ~ ~ V N U U O ,~-i ~ Q .~ ¢, o ~a o ~ U ~. o U ~ U w o Q oz x N O •~ O .~ .~ ~ th ~j N N ~ U ~ ~ ~ ~ ~ a~ ~ ~ •~ ~ ~ ~ ~ ~ ~ ~ O ~ t" ~ ~ '~ cd cd _ a ~w N ~~ N i-i ~ ~ .~ a ~~ ~w ~A wz O O U N N o ~ o ~ 0 0 N N N U Q .~ .~ ~ •+~ O •~ U U ~. ~ O ~ a O ~. ~ ~ U cd ~~ N ~ O a U •~ ~ ~ ~ ~ `~ .~ W Q U N U O ~ O ~' U ~ ~' 0 on u, ~ ~ ~ O a~ ~ c° o O ~~ ~~ .~ ~" O iN. 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V A~ I not;enieA a;e;s~ Ieag C~ O H C O ..a ~+ CC '~ 6~ ~+ W a 0 O O ~D 6A ed y O H ~2 -3 N O N v m m d a~ E 0 U Z m E E ~~ Q N~ } R-3 Human Services Team Additional Funding Requests FY 2001-2002 QePm~~ A~dinal i~eq~i~st Cast >'~it~Tot~i ~~ , Elections Redistricting Expenses PT Staff - DMV Library Part-time Staff Professsional Services Allocation to Volunteers Library Books Recreation eConnect Software Tourism -Development of Special Events Camp Roanoke -utilities/janitorial exp Camp Roanoke -Install HVAC system Camp Roanoke -swimming pool ADA Improvements Parks Rental of Handicap Portable Toilets Rental of Portable Toilets PT staff upgrade laborers PT for Landscape PT-Special Events Park Improvements for ADA Total Human Services Addback Requests 11, 000 3,760 $ 14,760 7,761 2,250 1,500 49,000 $ 60,511 23, 000 25,000 20,000 16,000 100,000 15,000 $ 199,000 6,840 2,420 8,440 24, 875 12,018 25,000 $ 79,593 $ 353,864 M:Budget/01-02 Budget/Additional Funding Requests/AFRTeams/Human Services R- 3 N O N OJ 10 a Oyl U Zt f~~ ^V c ;L" O O O N O 0 P: ° ~ ° o ~ o ~ o r ~ ~ Cd ~ ~' N ~ 0 .. . o ~ on ~ ~ b y ti q ~ U 4 ., ,~ C ~ U °c ~ c, ; . . 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C v ~ y ~ ~ •+ W °' ~ .o c ~ o 0 ~ T > N ~ ~ N ~ ~ O > U o n. q .b a .~ ~ ~ a ~ ~pp .~ ~ v ~"' cC dq b ~ ~ a ~ o ~ ^ ~ .~ ., ~o b U ~ y O ~ .'~.+ .b ~ ~ ~ o > ~~ o >, ~ ~ P. b U :; O O T .~ cC ~" ~ U ~" ~ ~ Q ~ .~ m ~ w 3 ~ .b .b ~ cd C ~ N ~ ti ~ O ~ a, a. ~ as ~ ~ m aCi > W U Vim] ~ C C O ~ ~~~ ~ •~ aaa Q H U U U ^^0 1-~1 :d x 0 O O ~ ~ ~ a N oo t f ,~E T a ~ •o ~ b ~ •3 V O Q U O ~ ~ O p ' v .~ a. ,o ~ Q a~ U O U O w >, ~ O -p •~ CL O 3 a H ~ ~ w. ~ H o3 0 0 3 ~ ~ ~ ^ C 0 0 ~ •~ ~ c ~ a. ~ Q o >' ~o 3O o °' ~ 3 w ~ .~ }' ryj U j ~ O E-+ v ~ V y O O ~ ~ U ~ ti U ~ ~ H ~ w p ~ a.. ~ ~ aw Q >> ~ , ~ ~ >~ y Q ~ ,UO y U c~ E~-~ ~ U a 0 b ~ ~ L U ~ w C ~ .~ •~ ~ ~ a a E 2 m E E ~i ci Y ~~ N O N N m 10 a ~ °o a ~ 0 o v~ o0 N ~ ~ N M 69 'b ~ ~ O ca O O F F ~ ~ C O 3 ~ ~ ~ a d ~ ~ o ~ C ~ ^d R ~ a ~ +~ ~ w ~ a o `° a „ ~ ~. ~ o ~ z ~ ~ .~ .~ . y N y ~ U w i.. '~ O y + , ~ V ~" cC a 4 w- y o ^~ o ~ Y ~~ 'b 4-i ~ y ~ 3 ~ ~ ~ b ~ 3 3 ~ ~ ~ ~ ~ J N ~. O '~ +~-+ ,~., y O., ti y 'O y Q O ~ 'C a ti 'b ti a O c C b p U ~ ~ ^ ~ ~ y O H ~ .b U ~ U a ~ ~° ~° in ~ .~ ~ ~ x ~ z ~ E E ~ ~ ~ ~ ~ .Y ~ > .~ ~ a A, W a P. i o u~I~aH `~ ~iiQnd R-3 Internal Services and Operations Team Additional Funding Requests FY 2001-2002 ear ~ ~ ~ 'n ~,,,,, h . ~ , r + f ~v-a. .x - -~.~ Commissioner of Revenue Telephones 2,000 Books 500 $ 2,500 Internship Program- Departmental Matching Community Relations Funds 25,000 $ 25,000 Human Resources Renovation of HR/Payroll Space 30,000 Document Imaging System 8,000 Operationallncreases 8,200 $ 46,200 Information Technology HP-957 Enterprise Server 100,000 E-Government start up 50,000 $ 150,000 Treasurer Upgrade Customer Counter 15,000 $ 15,000 Total ISOP Addback Requests $ 238,700 M:Budget/01-02 Budget/Additional Funding Requests/AFRTeams/ISOP N ~`~ O d 10 d h Oy1 2 C G ~ ~ '~ O ^~ O I O O N O O V'1 O F d a .~ w 0 ~, q O O U {-I .~ b 0 U b .~ .~ U .~ b ~I .~ O U b .~ U .~ a~'i 0 OO W aauotsstunuo~ ~ e c o ,~ ~ c o w c •~ •3 c ~ y ~ ~tiRl ~ 4 y ~ ~ "` ~ ~ T y c ~ a 0 o ti £ ~ < -o ?: a ai O O O N v °' a ~ ~ b ti a0 r .~ y .' 7 T ~" Yv~' ~y~ H b o Q ~ •~ a ~, o aU ~~~"~ ~ ~ o ~ .a i o ^ c~ ~ ,v o T ~ c~'~a ~ .~ ~ ; ~ o P. b ~ W Q ~ ~ ~ ~ ~ q q a a w 3 ~ ~ ~ ~ ~ G " °~ °~ > a> ~ ~ a 3 ~ ~ b b ~, cd ~ y y ~ ~ ~ C C p .b ~.'' ~ .~ -o ~ ~ ~ `^ o ~ ~ ~ o '~ a ~ 7 0 a N a.~ a ~ ~ ~ ~ ~° ~ ~~ ~ o o ~ w q ~ o U o ~ ~ .~ o o ~ w Y Iti (.~ o ay o ~O ~ ~ ~ ~ '~ ti ~ ~~ .4 .~ O ~ ~ ~ 3 a ~ a~ ~, o O a ~ .--~ UU, dD y ~ .~ ~ ~j ~ c.. a`~i aoi A w ~ o >, aw w a M ~" L"r ~d ~ ~b ~ a +"' ,~ ~ ~+~ a Q ~ suope~ag ~nmunuo,) 0 O' N r+ O E-~ 0 U aaueu-,3 ' I ~O I ~O~ O I 00 I O O H d rr~ I~ 0 N H ~l .~ bD c~~y .~ o" F--1 .~ U 'O W N O U Q ^^~ Iii N Gi O .~ .~ U I ,~ ~~y 1-1 W on '~ i q I I ^~ Q ~ U O O R O F m d a C~ x a O Z F E ~I Q N~ O R~ N 0 N d m l0 a °o °o °o 0 0 0 0 0 0 O ~ ~ I I IHI a 0 ~. w a~ .~ ~' W ~ ~ .LI 0 0 0 ° ° o o vi vi o0 ..ti ~ N H9 ~ CQ ~ [~ F+ F °' O wo ~ o ~ ~ ~ ~ ~3 ~ F .~ q as d eo b G 0 .~ U N N U O b ~. ~". 0 ~ ~ U ,b o ~ U ~b ~~- ~ I aa.[nseaa,L a O z R E E NI Q N~ O ~-3 Judicial and State Funded Services Team Additional Funding Requests FY 2001-2002 Department Additional Request Cost Dept.Total Circuit Court Judges Shared Salary Costs 24,000 $ 24,000 Clerk of the Circuit Court No Additional Requests - Court Services Unit Purchase of Services -Detention 260,000 $ 260,000 VA Cooperative Extension Furniture & Office Equipment Replacement 12,000 $ 12,000 Total Judicial and State Funded Services Addback Requests $ 296,000 M:Budget/01-02 Budget/Additional Funding Requests/AFRTeams/Judicial ti .~ '~ 1 w 0~ b4 ti O :~ O i ti O 0 N r~ O O O O ~ N ~ ^' N Cd O O N '~ ~ ~ ~ ~ 'G ~ ~ ~ N R. ~ "~ .~ ~ ~ ~ ~ ~ ~ ~ O O _~ ~ ~ .fl V N S1. ~ N O ~ ~ ~ v~ p ^~ ~ ~ U y~ cci Q, ~ N O O `n ~ 'C3 ~ ~ "~ id ~ ~ s.. ~ ~ ~ N O ~ U ~ ~cd ran ~ .~ 0 '~"' cd sN., ~ ~ `3 '~ ~ ~ O N ~ N ~ ~ p~ ~ M A o ~ }i o aI Y w o .'_' . U ~ ~ V U . ~ x ~ ~ ~ + 'f~ ~ ~ L~- ~/ U N O U - + ~ ~ ~ ; ~+ O ~ O O . .- O N ~ ~ ~ ~~ ~ ~ ~~-, O s. ~ O ~. ~ ~ V w ~ ~ ~ ~ ~ ~ ~ ~ N y, Q ~ ~ rC ~ ~-vOyi O cd U ~ ~ ~ v rn i y .~ ~ V O V ~ Q, ~ ~' ~ W ~ C~ Q «, O~ ~ ~ ~ ~ ~ ~ ~ V ~ ~ ft1 C~ i~ ~ i-i ~ vii aA wa sa~pnp a~pn uoisuaax~ ~no~ amaai,~ aain.ias ~.[no~ an[ae.tadoo~ ~~ S ~O N 69 C~ O H `o m N a m ~U 7 ~_ lC ~~ LL ai 0 r R-3 Public Safety Team Additional Funding Requests FY 2001-2002 Dep~tl~ent ,:. Additiortai Reque~ ,Go,st ~,.I]ept:"Catal Fire and Rescue Additional Personnel at the Clearbrook Station 182,825 Additional Personnel at the Fort Lewis Station 232,279 Additional Personnel at the Mount Pleasant Station 237,350 Additional Personnel at the Bent Mountain Station 237,350 Fire and Rescue Administrative Analyst 41,870 Fire Prevention Secretary 26,561 Public Educator 61,903 Fire Inspector 82,047 Fire Training Lieutenant 78,706 EMS Training Lieutenant 78,456 Moblie Data Terminals 90,000 Radios -Replacements 150,240 Recognition Rewards Program 5,000 Cost for volunteers to attend annual conference 4,500 $ 1,509,087 Police 12 Officers & Operation costs 865,745 Funds to continue the Cops for Coaches program 12,753 9 Rifles for School Resource Officers 7,200 Vehicle Maintenance & Gasoline 35,000 K-9 Training 7,100 Stinger Tire Deflation Devices 13,050 Full Size patrol vehicles (14 @ $21,219) 297,066 CID Investigator & Operation costs 74,781 Evidence Recovery Unit & Communications equipment 7,000 Overtime funding for Vice operations 16,306 P/T Secretary/Record Clerk 10,076 Domestic Violence Investigator 26,448 Records Clerk 28,511 OT funding for Services Division 5,000 6 Computers, NT, Office 2000, 256 MB 13,518 Physicals for communications officers 3,422 2 4-wheel drive P/U trucks with accessories 48,464 $ 1,471,440 Sheriff P/T Records Clerk 13,588 Overtime for Line-up Training 50,000 Care and Confinement of Prisoners 97,000 Dental Services for Inmates 60,170 $ 220,758 Total Public Safety Addback Requests $ 3,201,285 M:Budget/01-02 Budget/ Additional Funding Requests/AFRTeams/Public Safety R3 m 0 m a d C.1 w d '~ tl O O 1 O O N w ~+ O U rr h 6~ G4 A O ~~ ~ N O O ~U U N ~dq U a' ~ ~ O N ~.~. ~ N p c~ `'*'' '~ ~ N ~ U o ~i ~ o w U N a •~ ~ O a°i ^~ ~. ^C3 ~~ ~~ ti N N ~--i ~ ~ O ~ ~ O N bpA ~ ~ p ~ ~ O p ~ ~ U .,Vi by ~ ~ ~ ~ ~ ~, ~ ~ U F; ~ .~ N N U N U ~ zi m v. -d ` ~ ~ ~" ~QJ, t," ~' ~ O U O ~ ~ ~ ~ a .~ ~ ~y ~ ~ ~'~ ~ +~+ U N ~-. ~~++ ~ N cd Q' 4~ ~ ~ cd m W '" ~ l+' N ~~. ~ ~ o .~ ~ o 'd ~m O C U ~ Gr ti" 4a o N ~ o ~ ~ o ~ 4. ~' ~ bA N o ~ ,~ ~ V ,y ~ ~ U +-' L/1 ~ ~ bQ ~ U ~ U ~~~~~ .~ 3~3~ ~ a ^r~p+}, N .Q. . ~~' ~" N '~ w ~ ~ U '~ 'O ~ "C7 N ~ ~~ ~ ~~ ~N++ y N c~ ~ ~ ~ .o~ ~r N '~ o i ~ v t~ N O ~ ~ O ~ a 0 o w N yy, a a~i ~ ~~ '~ .~ ~-+ ~ ~ ~ N ,~ ~ N ~~ ~~ 3~ a, N N M N ~ O N ~ b ~ ~ ,~ o ~ U ~ ~ ~ ~ N .i'i y ~' ~ -o U U ~~ ~ '~ W v i> o o N y ~ .N N ~" ~ W ~--~ N ~ o ~ ~ .~ o ,.~ cu ~ a y-.i O N ~ ~ N o O ~ +~ ,~ ~ ,~ ~ .~ ~ ~ N .~ U N bq ~ U N Q N o ~~+ ~ cd ~ ~..i fU,' ~" ~ a ~ ~ ~ N a N ~" Q ~. o ~, ~ ~ O a'' i o ~. o .~ •~ by +'~+ .~ ~~ ~~ ~ ~ b N N ,~ U ~ ~ ~'~ a w a~i an~sag'8 a.~ '~ O w O O .~ t"' t-' ~~ ~ w ~ ,~ N a N O ~~ ~ y O U 0 ~ ~ P. a~i U U ~ o .~ ~ ~ o" ~ ~ O ~~ ~~ U 0 v, M M N O w .F, o ~N N U ~ Tf y. t" cC ~ N O ~ N ~ U p +' N y ~ '~ ~' ~ H p U O~~ U O N ~'" N ~'" ~ p Z o ~ ~ ~ ~ ~ ~ p N N ,~ p N N ~ U ~'' ,~f" r% .~ rn O ~5 ~ ~ O N ' ~, Pr cc y, ~' p ~ ~ ~ o ~ ~~ ° ~ ~ c~ ~, N bA ~ ~ ~' m s.. .~. ~'" U ~ O ~ N ~ ~ ~ ~ ~ N ~ N ~ p ~ N ~ o '~ ~ ~ ~ '~ 3 0 ~ ~ o '~ ~ a~ o ~ a ~ o, ~3 ~.~ ~ ~ ,~~ ~ ~ ~~r ~ a~i O "" "" +~",, y,~ y c~ N ~ ~ a ~ .~ en o~.~~.~~ ~~~:~~~~ U vUi 4~ ~ N ~ ~ N N N U ~---~ b ~--+ v~ vi ~~~ O ~oA a~ ~ U ~ ~~a a w a~i w m a m E ~~ LL N /~-3 m 0 N N m N a ~+ h O U CL d A 0 M M N U ~~ a~ ~ ~ ~ ~ ~ ~ O N aS ~ U~~' ~Ny 0 ~ U ~ ~ ~ ~ R 3 ,~ . ~ ~' .~ O U U _O c~ rr `''~' ~ v~ ~ W ti ~ ~ ~ ~ ~ H ,= p V O ~ U ~j F-+ U `~' ~.~ a~ ~~ t~ ~~ -~ ~ ° ~ ~ ~ ~ (i '~ ~ v~ O ~ ~ a .~i~ ~~/~~ ~ ~ ~U ~~ O ~ o ~ ~~ ~ ~ a ~ ~ U ~ ~ N ~ .~ U ~ O ~ ~ ~ ~ ~ ti ~ ~ ~ o i.. O ~ O ~ ~ ~ ~ ~ °~ W ~ ~" w ~ O '~ ~, ~ O ~ ~ H ..7 ~ t•"i U ~ ~i ,fir" P~ ~ N ~ ~ U ~i .a ~ ~ ~ N N ~ ~ O ~ ~ O. O .~ OA U rn ~ ° ~ c° ~ a~ a~i o.. 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U ~ N O .Sti O ~ C>, U ~ ~ pr . ~ .~ O N .~ ° ~ °w' a' o ~ ~ ~ ~ ~ vcpi ,~ 'd~., 0. yy., O U p id ~ vOi 'd ~ "3 U .FO+' ~ vUi N ~ N ~ ~U y c~ p '~~' U ?~ p. ~ U '~ U v] 2$y++ O ~~•~ ~ a~i.~b ~ -o aid ~v ~w ~ ~" N ~ O ' ~"„ ~ .Sri vi 'O U pa ~ .b O O ~ a~i pa ~ ~ '~ o . ~ O pa vpi O by D ~ U ~ U '~ •~" ~" •~ U -y 1.. a ~" ~ '~ O ~' Q N a• ~~",~ N U bq p+ ~ O api P. N p^ 'C~+ `n ~ O `n ~ OU O aS ~ ~ Oq ,~ 0 _O N y ++ 4-i ~ p ~ ~ N ti O ~"i ~ i U U 0 .~ LUi a i=. 0 '~ bOA w O U d .~ O :~ a O .~ t~ t-. 0 a`"i '~ N .~ ~U .~ M O ~ ~ ~ ~ `~ U ~ O ~ ,~ • ~ _O ~ U O O ' .~ ~ o ~ ~ ~ .~ ~ ~ ~ ~ ~ U :~ x~ o ~ ~a~~~ ~ _O U U '~" ~ ~ U N O '~" O V O pa '~+ 0 ~ •~ ~ ~ F. ~+ b c~ ~+ -d ~O S: N '~ ^~ N U ..: ~ ~ ~ ~ w ~~ ~~~~ '~ ~ bA '~ N ow o ~.~~ ~ .° p. N C"i a ~Oy O ~Ur O' • ~ C~ cC V q Fri O ~ ~ ~ :4-'33 ~ p. ~ ~Ui U O ,^'_, ,~ ~ O ~ ~ w 'b ^~~, O U ~ c~ ~ «S p .b O ~ •~ ~ U a' O ++ 'b N ~ O ~ ~~-ow .°~' ~ ~ -~ W N 'J^U' a ~ ~ (panuquo~) an~sag ~ aa~ n O N 00 b o :~ ~ ~ o U ++ ~ O C ^C ~~ id b ~ ~ U ^d i-+ U U U U ~ ,,ti O o p ~ ti ~~ . ~ ~ O ~ ~ ~ ~ ,~ p N ~ O ~ ~ ~ O 4. U ~ ~ U ~ A.~ * . ~ O bA ~ ~ o o y ~'~ O "C ~ ~ U O U '~ O U ~ a ~ ~~ O U ~ ~+' ~ U p p ~" N `~ dQ ~ O ~ i~ UU+ '~ ~ S-'. ~ ~ ~ Fri O Syr. 3-i N U w a"-. O 4 c~ O t-. , U ~ ~ "''~ O bOA +~ O O O N ~ O ~, N H ~ °~ ~ i •~ ~ ~ ~ .~ ~ p..~ o U ,~,,; ~• N a~ w ~ vi N w t," '~ 0 '~ b cC N a .~ >~ w a 7 a Z .o E 3 ~I a }N } r.+ h O V a~ ,~_ 3 ~c ~0 0 0 ~ ~ O N 00 0o O O ~--~ ~ y ,~ o ~o q a~ ~ ,.~ ° ~ o ~o q ~~ ~ o °q o ~5 ~ w H 0 3 ~~w ~ N~ o ~~w~~~ a~ ~ ~~-d o ~.~ ~~~ ~ ~ ~~~ ~s''~, G" ~ U v~ ~ 4-i ~ ~ ~+ O'' 0 U U ~O ~ U y,„ U O t~ ~ ~--~ ~ oA ~ ~ °' ~ `G > p Cp ~ x° a~ ~ ~ ~ '~ o a°Ai ° abi y n°i °~' E..., ~ 0 w ' ~ a ~ ict E~ ~ ~p 0 ~U" . 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O V7 ', O v a W U y -d -C a~i o ~ C O ~ y O ~ ~ ~ ~ ~ RS a ° U '~ 5 0p0 rn m ~ M , .~-i ~ ~ U ~ ~, ~ a~i O .~ ~ ~ ~ Q ~~ ~ ~ ~ 'A ~ ~ O a ~ N ~ ~~ ~ ~ ~ ~ d '~ ~ o ~ o ~> P. O n 00 ~° ~ o ~ bA ~ "C ~~~~ a~ a,~~°•~~ ~" a> ~, v, a~ a~i ~ ~ ~ ~ y ~ ~ ~ •~ A ~ ~ U3"~., ~ ~ ~ ~ ~~ ~ ~~ ~ ~ N c° O Q ~ N a ^~ .~i y ~ '~ O ~ U ~ o ~ '~ . ~ ~ ~ ~ ~ b ~ N ~ ,-~ O ~ v ~W ~'~ ~ ~ .~ d O ~"' NO ~ a ~ o ~ ~ o~ U N Fri N "~ ,~ • ~ ~' o ~ 4. ;~~ a-d CF.i ~ ~ O O v~ a ~ o o ~ ~~o., .~ o • ~ ~ '~ ,~ ~ o .~ a U ~ .--, ~ a; ~ ~.. ~~ti~~ w ~U+ ~ ~ ~ .~ Val U b ~ 0 .~ a~ O U N ~ U ~ o ~ ~ N O O •~ N .~ ~ .~ ~o '~ h ~ ,~ U '~ ,~ U ^~ ~ ~ o~ W ,~ y U ~ ~ .~ o ~ o ~ U ,--r ~ ~' .~ w a~i ~ N .~ U 0 ~~ ~ U A ~ ~ ~ 3 ~ o ~ ~ ;~ o a O b c~" ~ C. -~ ~ a~ ~ ~ .~ ~ `° ~ ,~ }0..~ b O ~ U ~ ~ a • ~ '~ ~ ~ ~ ~ m .~ ~b ~ o ~ y U N ~ ~ ~ .Li ~ i a ~ -d o ~ °~ ~ ~ a Q ~ y b O 0 V U ~ ~ ~ o o~~ U ~ a~~i O a ~ O 4-i O U 0 U 0 w ~~ ~ 0 m A a ~ °o ~ N N ~ O w . ~' U 0 O O w kb ~-, U A ~~ i~- O 0 U 0 P. N .~ U 0 a '~ N O 0 U V] 0 4-~ N ~b O G1. 0 U N U w a z f0 E E 7 LL al N O ~_3 m 0 rn m a 0 0 0 ~ o ~ c o ~ ~ ~ ~ M ~ N O U ~~ ~ ~ O yU,~ U ~ U d ~ ~" U ~N •a o .~ ~ cV . ~ ~~ y ~ ~ ~' ~ O ~ ~ C. ~ N ~ U •~ N ~ ~ ~ ~ y '~ O Q O U ~ ~ ~ p! c~ .~ N H .~ Y N O O a, ~i O U .~ 0 .~ N a~i ~ .~ ~ ,--i o ~ ~ 0 a~ U U a3 i-i .~ N Q c~ O W N N a¢i ~. c~ O 4-i b O a 0 Q w b op a~ p ~ a~i ~ U .fl O yy .U. °,~' ~ $ o U O ~ L1, ~ ~~ ~ 4~ y N ~ •.r O U y rN"'.. '~ .~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~a ~~~~~~ ~" N 69 ~{U~ 7~' .~ ~ ~-+ ~ t"y y V O O co~~~~U N N N bP.D ,~ Oi ~ O N ~'' . ~ `~ ~' as °' ~ ~ o ~ ~ a o U y O C ~ O p., N U ',~~ ~ N ~ '" ~ ..~ N p 4. vi P. O ~ "" ~ Cs, O ~n . ~ c~ 'r O ~ O O ,~ N N ~ ^~ U U N ~ id ~ .~ ~ 4-i b N a> ~. ~ F. ~ a~ a~ a~ .~ a~ ~ ~ .~ ~~ o~ a~ ~ ~--i N N U .~ .4 C ~ O N i~! ~ ~ ~ m R ~ w ^p U •~ h •~ ~ ~ ~ ~ ~-o avd c~ N x a~ .~ N Q O .~ Q F~ N .~ ,o ~ , rn ~ ~ "d N ~ a ~ o0 ,-~ N S"i O~ U _N N ~.~. N ~ N ~--i i Li ~ ~ ~ ~--i N ~'" ,--~ ~ ~ U ~ ~ ~ U U b~A 01 P, °' ,~ ~~~ O U ~ °~° a; y ~ ~ a1 v ~ ~ U ~ ~ "C .^ "'~ ~"' O '~ O ~ ~ ~ ~ °~ ~ ,--~ o o U O ~ O ~ ~ ~ i O ~ ~ U ~--i ~L N `O N ~' o ~ ^U' ~ "' .-y U ~ ~ ~ .M-i ~ c~ >~~ N ~~ a~ ~ r" N N .. ,~ ~ bs w Ua 00 n o ~ ~ ~ ~ '° ~ ~ ~ ~ vUi N U ~ O ~i ~ ~ ~ ~ f-i • .-i '"'" ~ "~ ~1. m N `~' U ~ ~ ~ y ~ ~ ~ ~~ U ~ .~ .ti '~ U OUA U ~ U N p. O~U' ~ ~ ~ U ~~ ~ ~~° ~,~ ~~~ o U "}Cy ~ ~ ~ y O Y ~~C vUi V U ~ ~ ~ U ~ ~ N ~ t" ~ "C H ~ ~ N ~ N U '~3 Y ii--ii ~j ~ ' ~ v' id yy ~i U N ~ R U U {1.~.~ U o D, o ~ ~ ~ jai a~ ~ N U •Ur U ~ ~N"' ~ IOr N c~ ~ U ~,+ O ~ F-+ U U U `3 N ..~ v. ~ ~ N ~ O 0 y \ ~ ~ F'. 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O ~; .~ M ~ ~ N ~ '~ U N ~ 'b 4i .~ c~ ~ ^Cy O ~ '~ ~ U N ~ O ~ ~ i~r ~ O F. .~ .~ ~ . ~ .~ ~ ~ ~ ~ ~ ~ O ° `~ ~ ~ U O 0 ~ v~ o y ,~ ~ ~ '~ ~ f!9 ~ G3+ L Q 0 ~ U .~ ,~ Q ~ ,~taauS 0 00 ~n o in o0 O l~ N [~ O e~-I a\ N O N N M . ~ '~ ~ ~ ~ °~ ~ o O ~ c~ ~ .~ ~ N ~ ~ ~ '~ C~ ,~ ~ .~ O_ b ~ ~ ~ N .~' ~ ~ Cd ~ "~ N U Q. ~ ~ O O .~ N ~ c~ O N .~, ~ o D\ ~ r" ~ $ U O a~ U 0 .~ .~ .S"..i U b Cd H ~O+ .~ r-+ O U ~ ~ ,~ N ~ ~ cT' O yy....~~ 01 ~ ~ ~°o w .. 0 H 0 a~ t~ O U ~ ~ U a 0 H v A a a Z N E E ~i LL Q 0 Cycle of Success • Identify priorities s Establish a plan and execute the plan • Evaluate results • Refine the plan • Adjust actions 1 Identify Priorities • Education • Public Safety • Economic Development • Regional Cooperation .. m ;; 4.° ~~~-~, Establish a Plan • Blue Ribbon Commission • Emergency Response Staffing • CRT, Clearbrook, McDonald Farm • Water Agreement • RVR.A 2 Operational Building Blocks Team Budgeting 3 Community Services • Community Development e Economic Development • Solid Waste o Real Estate Valuation s Utility -Water and Sewer 4 Community Services: Achievements & Challenges • Palm Valley FEMA Grant - $550,000 - County match = 12% - 25% s Flood Mitigation Program FEMA Grant - $250,000 - County match = 25% Community Services: Achievements & Challenges • Clearbrook Master Plan -Zoning overlay - Extension of utilities and traffic study • Clean Water Act: NPDES Requirements - $250,000 5 Community Services Achievements & Challenges Value to Customers: GIS enhancement - Utility, zoning maps, real estate records on Internet - Site/subdivision plans to digital format • Future placement on Internet - Census Redistricting • Project time reduced from 2 months to 1 week Community Services: Achievements & Challenges • Economic Development -Inventory - CRT, McDonald Farm, Clearbrook • Tanglewood Mall • Focus on Marketing Efforts ., ~,~. .rz 6 Community Services: Achievements & Challenges • Automated refuse trucks - 6 new vehicles currently in service - Maintenance savings; increased productivity s Expansion of Water System - Internally and regionally - Maintenance Human Services • Elections • Library • Parks, Recreation, and Tourism o Public Health • Social Services Human Services: Achievements & Challenges • Elections: Redistricting for 2000 Census • Voter Registration at DMV - Additional staffing for additional DMV Locations • Implementation of Phase I of Welfare Reform - Move to Phase II (Welfare-to-Work) Human Services Achievements & Challenges • Federal Welfare Block Grants to States - Change way of doing business • Completed and opened Starkey Park • Greenway development at Hanging Rock, Wolf Creek, and Greenhill Park ~a~~ ~,w. ~~~~ ~ H~ ~, ~i ;~ ~(~ ~! a ii : ul ~p 7 Iii ~ ~~ ~~ g Human Services Achievements & Challenges • Opened Senior Center at Walrond Park • Blue Ridge Parkway Visitors Center, May 2001 • Coordinate 700 youth athletic teams with 8,800 participants Human Services: Achievements & Challenges • Begin construction on North County Park • Camp Roanoke renovation completed - Open full-time, summer 2001 9 Human Services: Achievements & Challenges • Continue valley-wide library automation • Technology changing the definition of libraries • Additional materials which address SOL requirements Internal Services and Operations • Board of Supervisors • Commissioner of the Revenue • Community Relations • County Attorney • Finance • Garage • Human Resources • Information Technology • Management and Budget • Purchasing • Treasurer 10 IS OP : Achievements & Challenges • Major upgrades of financial package (accounting, purchasing, and budget) - County and Schools • Implementation of new County and Schools payroll system • New financial reporting model - Effective as of July 1, 2001 ,: IS OP : Achievements & Challenges • Performance evaluation/management • Implementation of eGovernment initiative - Redesign County web site - Movement to 24/7 services o Citizen Inquiry System • Treasurer's Cashiering System 11 IS OP : Achievements & Challenges • Upgrade network and communications infrastructure • Enterprise-wide server replacement - Critical County applications • Schools moving to asemi-monthly payroll - Addition of a payroll clerk Public Safety • Commonwealth Attorney o E-911 • Fire and Rescue • Police • Sheriff/Jail 12 Public Safety: Achievements & Challenges • ENID Program -fully staffed • School Resource Officers - 9 officers serve all high schools and middle schools Public Safety: Achievements & Challenges • Increases in calls for police service - 43% increase since 1991 • Planned road construction - I81, US 11!460, US 220, I73 • Increasing response times - Growing population development 13 Public Safety: Achievements & Challenges • Need for additional patrol district - 6 officers - $270,000 - 6 vehicles - $150,000 • Addition of 20 paramedic/firefighters - On the job April 2, 2001 • Approval of 15 additional paramedic /firefighters - Advertising process underway Public Safety: Achievements & Challenges • Finalizing contract for A & E work on fire station upgrades • 20 defibrillators approved for public locations throughout the County o Equipment Upgrades 14 Public Safety: Achievements & Challenges • Regional agreements - Police firing range - Fire training center - 800 MhZ Radio System Public Safety: Achievements & Challenges • National accreditation - Sheriff s Dept. • Courthouse security -priority - Equipment and staffing - Additional state staffing (2) 15 Challenges -Global • Increasing customer demands/expectations e Changing demographics • Devolution of government • Economic paradigm shift • Societal changes Challenges -Local • Evaluation of Services o Infrastructure • Technology • State funding • Economic Diversity • Operating Costs • Compensation 16 17 ACTION NO. ITEM NUMBER ~-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: Budget Work Session on the Capital Improvement Plan for FY 2002-06. COUNTY ADMINISTRATOR'S COMMENTS: ~~~/yl~ ~a~i~l-ate" ~ ~~ SUMMARY OF INFORMATION: This time has been set aside for a budget work session to discuss items related to development of the FY 2001-2002 budget. This work session will focus on the following item for discussion: Preliminary draft of the FY 2002-06 Capital Improvements Program Enclosed you will find a preliminary summary of capital project requests for the next 5 years. Using a 5 year window, department directors submitted project requests that would have a direct impact on their operating department. The departmental listing is in order of priority as identified by the department head. The CIP Draft document will be distributed at the work session. Also enclosed is listing of capital projects that were ranked by the CIP Prioritization Committee. This committee was comprised of a cross section of employees from different departments throughout the county. Rankings were developed using an objective set of criteria for each project that utilized attributes such as health and safety, legal requirements, quality of life, economic development, fiscal impact of operating costs, etc. This ranking list is not a recommendation of projects for approval. This listing is a reference point to begin discussion of future capital needs. Respectfully submitted, Brent Robertson Budget Director Ap~pr~ved by, Elmer C. Hodge County Administrator R-Y ACTION VOTE Approved () Motion by: No Yes Abs Denied () Church _ _ _ Received O Johnson _ Referred () McNamara _ _ _ To O Minnix _ _ _ Nickens ~ ° O O ~ O ° O VJ p N O O N U ~ y, ~ ~ M ~ '" M Kam. 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ITEM NUMBER ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2001 AGENDA ITEM: General Discussion and Closure SUMMARY OF INFORMATION: This time is set aside for a general discussion of the budget topics discussed tonight, and any other budget concerns that the Board may want to address. Submitted by: Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Johnson Received () McNamara Referred () Minnix To () Nickens cc: File OF AOANp~~ G ti t, A ~ ~ Cn~a~xx~~ ~~ ~~xx~~a.~..~ 1838 Board of Supervisors . P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 H. Odell "Fuzzy" Minnix, Chairman Bob L. Johnson Cave Spring Magisterial District Hollins Magisterial District Joseph B. "Butch" Church, Vice-Chairman Joseph McNamara Catawba Magisterial District Windsor Hills Magisterial District Harry C. Nickens April 11, 2001 Vinton Magisterial District Mr. Charles E. Moore 5025 Keffer Road Catawba, VA 24070 Dear Mr. Moore: Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the Apri110, 2001 Board Meeting. On behalf of the Board of Supervisors of Roanoke County and its citizens, I wish to offer my appreciation for your many years of capable, loyal and dedicated service to the County. I am pleased to send you this resolution, and notification that Roanoke County has purchased a $100 Savings bond in recognition of your years of employment with the County. This bond will be forwarded to you from the Federal Reserve Bank at a later date. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. On behalf of each member of the Board and the citizens of Roanoke County, please accept this Resolution and savings bond with our best wishes for a productive retirement and continued success in the future. Sincerel1y'~, / / ~ / 1 H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors Attachment cc: Joseph Sgroi, Director, Human Resources Sheriff Gerald Holt OFFICE: FAX: VOICE MAIL: E-Mail (540) 772-2005 (540) 772-2193 (540) 772-2170 bos C~3co.roanoke.va.us O~ ROANp~~ , L ~ ~~ y °~ a (~.~~xxY~ ~~ .nr~xxYaa.~t..~ 1838 Board of Supervisors H. Odell "Fuzzy" Minnix, Chairman Cave Spring Magisterial District Joseph B. "Butch" Church, Vice-Chairman Catawba Magisterial District Mr. Richard Kelly 8564 Gravel Hill Road Catawba, VA 24070 Dear Mr. Kelly: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 April 12, 2001 Bob L. Johnson Hollins Magisterial District Joseph McNamara Windsor Hills Magisterial District Harry C. Nickens Vinton Magisterial District The members of the Board of Supervisors wish to express their sincere appreciation for your previous service on the Roanoke Valley Greenway Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. am pleased to inform you that, at their meeting held on Tuesday, April 10, 2001, the Board of Supervisors voted unanimously to reappoint you for a three year term as a member of the Roanoke Valley Greenway Commission. Your new term began on April 8, 2001, and will expire on April 8, 2004. State law provides that any person e-ected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh cc: Elizabeth Belcher, Greenway Coordinator Terrance L. Harrington, County Planner OFFICE: FAX: VOICE MAIL: E-Mail (540) 772-2005 (540) 772-2193 (540) 772-2170 bosC~3co.roanoke.va.us o~ ROANp,Y~ G ti __ ~~~ A 2 -• G'~ 1838 Board of Supervisors H. Odell "Fuzzy" Minnix, Chairman Cave Spring Magisterial District Joseph B. "Butch" Church, Vice-Chairman Catawba Magisterial District Ms. Jacqueline L. Shuck Executive Director Roanoke Regional Airport 5202 Aviation Drive Roanoke, VA 24012-1148 Dear Ms. Shuck: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 April 11, 2001 Bob L. Johnson Hollins Magisterial District Joseph McNamara Windsor Hills Magisterial District Harry C. Nickens Vinton Magisterial District Attached is a copy of Resolution 041001-3 approving the Roanoke Regional Airport Commission Budget for FY 2001-2002. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, April 10, 2001. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC Roanoke County Board of Supervisors Attachment cc: Diane D. Hyatt, Chief Financial Officer Paul M. Mahoney, County Attorney Arthur Whittaker, Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-Mail bos C~co.roanoke.va.us Mr. Brain Duvall Salem-Roanoke County Chamber of Commerce P.O. Box 832 Salem, VA 24153 ~-a 7 Dear Mr. Duvall, ~` ~~~~~~ ~~~ ~~~~, The Roanoke County Police Department's selection for Officer of the Year is Community Services Officer Ken Broughman 225-78-0019 His wife is Diane Broughman Stepson is Derek Broughman (11) Daughter is Janelle Supplee (adult) Officer Broughman has been with the department since July 1998. He was hired as a Community Service Officer. After retiring from the U. S. Army. His primary responsibility is the enforcement of local, state and federal animal control and welfare laws. He completed the law enforcement basic academy as well as the basic animal control course. He has received additional training in the safe capture of animals using tranquilizing equipment. During his time here he has contributed to the overall mission of the Police department. He presents himself in a professional manner at all times. He also takes an interest in public education involving animals. During the past year he was one of two officers responsible for the animal control and care laws of Roanoke County. He handled a wide range of problems involving animals in a courteous, compassionate, and professional manner. As an example, in one case he responded to dogs chasing livestock. Under Virginia law a dog chasing livestock can be killed. Upon arrival Officer Broughman found the dog and contained it. He could have easily killed the animal but chose to take a little time. He was able to safely capture the dog by tranquilizing it. His compassion allowed him to return a pet to its owner. In another case he was able to track down black snake in a woman's basement and remove it. This woman was so scared of the snake that she was shaking. The department does not normally become involved in nuisance wildlife calls but Officer Broughman set aside his busy schedule to stop by and meet with this woman but upon investigation he decided that it would be best to assist this woman. Our department recently lost one of our members. Officer Broughman volunteered to work, answering police calls so that others could assist and attend the funeral. Officer Broughman has always left everyone with a very favorable impression with citizens and fellow officers. He takes time to stop and assist stranded motorists. In August, he did just the same and left with such a good impression that the motorist took the time to call to commend him. He is an asset to the Department and the citizens.