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5/10/2001 - Regular
The Second Greater Roanoke Valley Leadership Summit Thursday May 10, 2001 - 12:00 noon Boxtree Lodge Vinton, Virginia Agenda 1. Call to Order: Ralph K. Smith, Mayor City of Roanoke 2. Host Locality Welcome: H. Odell "Fuzzy" Minnix, Chair Roanoke County Board of Supervisors 3. Roll Calls: 4. Invocation: The Reverend Nelson Harris Member, Roanoke City Council 5. Lunch 6. Introductions and Opening Comments: 7. Discussion of Agenda Items: A. Review of the Metropolitan Statistical Area (MSA) designation as a result of the recent census. (Wayne Strickland, Executive Director, Roanoke Valley-Alleghany Regional Commission) B. Report from the Regional Alliance on a regional economic development strategy focusing on technology. (Beth Doughty, Vice Chair, Regional Alliance) 8. Closing Comments: 9. 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(~~ ~ ' ' ~ ~ ~ `~ sr C, (4 - <.: 0 ~ _ ~ (!? ~ U aid CC3 .~ +-~ N r N N H C~ ~Q ~ r"' 4~ C'"' O O ~ ~..~ ~ v O ~" ~ ~ ~ ~ O ~ ~ ~ ~-F~-~I O ., O a~ U .~ a~ .,~ O .~ Q~ O 0 a~ O '~ -~ O U U O 0 . ~, N O z~ a~ U .~ 4J .~ O .~ w ~--1 O ~ ~ ~ O ~ ~ ~ ~ O ~ ~ p ~ ~ ~ O O -~ O ~ ~ ~ ~ ~ ~' o~~ ~ ~ o ~ ~o 0 '~ O ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~ ~ ~~ o -~ ~ v ~ O O 4~ ~ U ~ ~ O o ~ '~ ~ ~' ~ b.IJ '~--, ~ ' ~ O ~ ~~ '~ ~ ~ ~ ~ ~, ~ ~ ~ ~ ~ O U o ~ ~ ,~ v~ f ~ ~. ~ a~ ~ ~ o `~ ... ~ ~ w ~ o wo ~ '~ ~ ^~ ~ ~U ~~ ~ ~ w~w c~ A4 ~ • ~ ~ ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ O r--~ ~ ~ ~ ~ ~ O ~ ~ ~ ~ ~--~ cC3 ~ ~~ O ~ ~ ~ ~ ~ ~ ~ O ~--' U ~ N ~ ~ ~ ~ ~ ~'' • ~ ~ ~ ~ ~ O ~ ,~ U ~ ~ ~ bA ,~ O ~ ~ 4~ ~ ~ IO T c~ c~ U ~ N ~ .~ U ~ ~ ~ O O U ~ ~ ~ ~ ~--+ . ~ O ~ ~ • r-, ~ U N ~ ~ c~ ~ ~ ~ 4J Q~ ~ ~ cc3 ~ ~ O O ~ ~ ~ ~ r--' ~ ~ ~ ~ 4J ~ ~ ~ ~ ~ ~ '~ ~ ~ ~ ~ ~ 4-~ ~ '-' U ~ ~ ~ ~ U W . ,_., U ('~ 4J ~ ~-+ ~ O O~ ROANp,F~ ti ~ p z c> rags P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 2401 8-0798 BRENDA J. HOLTON CLERK TO THE BOARD (540) 772-2005 DEPUTY CLERK Internet E-Mail: mallen@www.co.roanoke.va.us FAX (540) 772-2193 Internet E-Mail: bholton@www.co.roanoke.va.us Media Release For more information contact: Mary H. Allen Clerk to the Board 540-772-2003 On Thursday, May 10, 2001 at 12 noon, the Roanoke County Board of Supervisors will sponsor the Second Regional Leadership Summit at the Boxtree Lodge in Vinton, Virginia. The summit, a gathering of the governing bodies and chief administrative officials of the Cities of Roanoke and Salem, the Counties of Roanoke, Franklin, Bedford and Botetourt, and the Town of Vinton will discuss issues of mutual interest. Also invited are local area federal and state legislators, officials of the City of Lynchburg, the Roanoke Regional Chamber of Commerce and the Roanoke Valley-Alleghany Regional Commission. Following the first summit held in January and hosted by Mayor Ralph Smith and the City of Roanoke, representatives of the area governments met to determine the items that would be discussed at the second summit. Directions to the Boxtree Lodge are listed below. *************** DIRECTIONS Quick and Easy...From Y-581 take Vinton-Rt. 24 East (at Com- munity Hospital). East through Vinton, passing Lake Drive Plaza on your right (Kroger). Route 24 bears left and route 634 (Hardy Road) "Y's" right. Continue on Rt. 634-go under Blue Ridge Parkway (stone overpass), turn on first right (Hammond Drive) go through entrance at end of road and you're there. From Blue Ridge Parkway, leave Parkway at Vinton-Rt. 24 exit-right to- wards Vinton. Turn left at 2nd light (Feather Road). Left at dead end (Hardy Road, Rt. 634) under stone bridge, first right (Hammond Drive) to entrance at end of road. ® Recycled Paper -P ~iA~/ o~ aoaNO,r~ z c~ rs3B hoard of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 H. Odell "Fuuy"Minnix, Chairman Bob L. Johnson Cave Spring Magisterial District Hollins Magisterial District Joseph B. "Butch" Church, Vice-Chairman Joseph McNamara Catawba Magisterial District April 3, 2001 Windsor Hills Magisterial District Harry C. Nickens Vinton Magisterial District The Honorable Kirby E. Richardson, Vice Chair Bedford County Board of Supervisors 305 Meadow Point Road Moneta, Virginia 24121 Dear Kirby: The County of Roanoke is pleased to host the Second Leadership Summit of the Roanoke Valley governing bodies. The luncheon meeting will be held on Thursday, May 10, 2001 at 12:00 noon at the Boxtree Lodge, located off Hardy Road, Route 634, on Hammond Drive in east Roanoke County. A brochure is enclosed with additional directions. As you may recall, at fihe January 8 meeting, the participants suggested topics for discussion at future meetings. All participating localities agreed to appoint one administrative official and one elected member of their council or board to serve on a working committee to determine the agenda for the May 10 meeting. The working committee met on March 30 to establish the agenda anal identify the topics for our next meeting. The topics they chose are: Briefing on Strengthening the MSA Designation Discussion regarding a new Economic Development Program to benefit all localities I look forward to meeting with you again on May 10, 2001 at the Boxtree Lodge at 12:00 noon as we continue to work together in a spirit of regional cooperation. Please contact the Roanoke County Clerk's Office at 772-2005 by May 3 to let us know if you plan to attend. Sincerely, ~~-z` H. Ode"Fuzzy" Minnix, Chairman . Roanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540)772-2005 (540)772-2193 (540)772-2170 E-Mai! bos C~3 co.roanoke.va.us ~ '~' A Z -;; G) ~~~~~ ~~ .~~xx~~a.~.~e 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE H. Odell "Fuzzy" Minnix, Chairman ROANOKE, VIRGINIA 24018-0798 Bob L. Johnson Cave Spring Magisterial District Hollins Magisterial District Joseph B. "Butch" Church, Vice-Chairman Joseph McNamara Catawba Magisterial District April 3, 2001 Windsor Hills Magisterial District Harry C. Nickens Vinton Magisterial District The Honorable Kirby E. Richardson, Vice Chair Bedford County Board of Supervisors 305 Meadow Point Road Moneta, Virginia 24121 Dear Kirby: The County of Roanoke is pleased to host the Second Leadership Summit of the Roanoke Valley governing bodies. The luncheon meeting will be held on Thursday, May 10, 2001 at 12:00 noon at the Boxtree Lodge, located off Hardy Road, Route 634, on Hammond Drive in east Roanoke County. A brochure is enclosed with additional directions. As you may recall, at the January 8 meeting, the participants suggested topics for discussion at future meetings. All participating localities agreed to appoint one administrative official and one elected member of their council or board to serve on a working committee to determine the agenda for the May 10 meeting. The working committee met on March 30 to establish the agenda and identify the topics for our next meeting. The topics they chose are: • Briefing on Strengthening the MSA Designation • Discussion regarding a new Economic Development Program to benefit all localities I look forward to meeting with you again on May 10, 2001 at the Boxtree Lodge at 12:00 noon as we continue to work together in a spirit of regional cooperation. Please contact the Roanoke County Clerk's Office at 772-2005 by May 3 to let us know if you plan to attend. Sincerely, ~~ ~~ H. Ode"Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540)772-2005 (540)772-2193 (540)772-2170 E-Mail bos C~co.roanoke.va.us Botetourt County Board of Supervisors and Adm. The Honorable Terry L. Austin, Member Botetourt County Board of Supervisors P. O. Box 398 Buchanan, Virginia 24066E ~`~~~~=sE~LC~, TerryE ~!~~ €~_GO ~~E~„ The Honorable Stephen P. Clinton, Vice Chair Botetourt County Board of Supervisors 171 Aspen Drive Daleville, Virginia 24083~~E ~' E~ ~~ The Honorable Wanda C. Wingo, Member Botetourt County Board of Supervisors 203 S. Oakwood Road Troutville, Virginia 24175~~~ti r ~ E ~ C~;~ The Honorable Bonnie B. Mayo, Member Botetourt County Board of Supervisors 7888 Botetourt Road Fincastle, Virginia 24090~,~~~,j~=~r~~~? Bonniel^i~~~ ~~,~i ~.~~! The Honorable William Loope, Chair Botetourt County Board of Supervisors 100 Shore Drive Roanoke, Virginia 24012E=rf;~f:~~E~,F~', i~!_ BiIICf~(~F~FCt }I~C~ Mr. Gerald A. Burgess Botetourt County Administrator 1 West Main Street, #1 Fincastle, Virginia 23090=~' ~ #~=~.4~> Gerald~rz4s~~~'.~C,z~~ ~_~ Franklin County Board of Supervisors and Adm. The Honorable W. Wayne Angell, Chair Franklin County Board of Supervisors 1346 Foot Hills Road Callaway, Virginia 24067~~=~ ~~=i~ ~ ~~:%_ Wayne~~i`..~~~,~~.~~~`~,fEl"` The Honorable Charles Wagner, Member Franklin County Board of Supervisors 330 Riverview Street Rocky Mount, Virginia 24151 ~~~~~F~!,~±..I 2 Charlesl== ~~it~?f~:L==A `~, The Honorable Donald L. Riddle, Sr., Member Franklin County Board of Supervisors 85 Flint Hill Road Rocky Mount, Virginia 24151 ~ ~„' ~3 i ~ ~a;_~' DonEN~t(~~=t:,OF~+_:1 The Honorable John W. Helms, Member Franklin County Board of Supervisors P. O. Box 163 Boones Mill, Virginia 24065 ~y; ~_" John~_I~~C:~~A~~~:~,C-~~1_ The Honorable Page A. Matherly, Member Franklin County Board of Supervisors 1117 Hatchett Road Penhook, Virginia 24137`x- _ --" `- age~~rv~ ,,,z.~~'`- The Honorable Hubert L. Quinn, Vice Chair Franklin County Board of Supervisors 12684 Franklin Street Ferrum, Virginia 24088 f ~ ~ ,` ~i.._.:~ _. Hubert='~~~ :~~.`=~~;:rµ~~'e~ The Honorable Charles Poindexter, Member Franklin County Board of Supervisors 395 Loblolly Lane Glade Hill, Virginia 24092: ~ ~' Mr. Richard E. Huff, II Franklin County Administrator 40 East Court Street Rocky Mount, Virginia 241511.~v~~, ',-lr#~~ Richardh~C ~1~= ~1.: Roanoke City Council and Mayor The Honorable Ralph K. Smith Mayor, City of Roanoke 215 Church Avenue, S. W., Room 452 Roanoke, Virginia 24011~~~`~~ ~4 :~- _ ~_ The Honorable William D. Bestpitch, Member Roanoke City Council 381 Washington Avenue, S. W. Roanoke, Virginia 24017 ~ ~~~~=!r ~ j 3 ~ i~.i 3..~f,_~a_~ i,_ The Honorable William H. Carder Vice-Mayor, Roanoke City Council 617 South Jefferson Street Roanoke, Virginia 24011 r.=~ ~~ ~= C"f Billie. !~iC`~i~ ~: ~~~':~b~~~:f The Honorable C. Nelson Harris, Member Roanoke City Council 3020 Spring Road, S. W. Roanoke, Virginia 24015': ` `_ The Honorable W. Alvin Hudson, Jr., Member Roanoke City Council 1956 Hope Road, S. W. Roanoke, Virginia 24018':_E ,_., -E=` ~~_i The Honorable William White, Sr., Member Roanoke City Council 902 Lafayette Boulevard, N. W. Roanoke, Virginia 24017 :~: ~ '_~_ ~:~ William~-l~~t ~_, ~~. The Honorable Linda F. Wyatt, Member Roanoke City Council 2543 Round Top Road, N. W. Roanoke, Virginia 24012~;~~'~ '~. = ~~~~ Roanoke County Adm. and staff Mr. Elmer C. Hodge Roanoke County Administrator P. O. Box 29800 Roanoke, Virginia 24018-0798 _ `~~ ~~ f ElmerG~~ '~ '` ~~ Mr. Paul M. Mahoney Roanoke County Attorney P. O. Box 29800 Roanoke, Virginia 24018-0798~,~~~ ~~;- ~ k:~ Mr. John M. Chambliss, Jr., Roanoke County Assistant Administrator P. O. Box 29800 Roanoke, Virginia 24018-0798~~~:L-=~'= 4 Johns ~~~L~-~~~;"~~~~~:> Mr. Dan R. O'Donnell Roanoke County Assistant Administrator P. O. Box 29800 Roanoke, Virginia 24018-0798 ~ ,,-1~ ~.~ DanE~~~~~~:~~;~~i~!? Ms. Mary H. Allen, Clerk Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, Virginia 24018-0798 "~ -' "` "-' Ms. Kathi B. Scearce, Director Roanoke County Community Relations P. O. Box 29800 Roanoke, Virginia 24018-0798~LL: ,~_ Kathie:- ~ ., Ms. Diane D. Hyatt Roanoke County Chief Financial Officer P. O. Box 29800 Roanoke, Virginia 24018-07983~~~~f 1,-;~ ~:"~ Roanoke County Board of Supervisors The Honorable Joseph P. McNamara, Member Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, Virginia 24018-0798'== The Honorable H. Odell "Fuzzy" Minnix, Chair Roanoke County Board of Supervisor 3314 Kenwick Trail, S. W. Roanoke, Virginia 24018 € Fuzzy ~, ;_~ The Honorable Joseph B. "Butch" Church, Vice Chair Roanoke County Board of Supervisors 1921 Queensmill Drive Salem, Virginia 24153E ~.~: ~ `? The Honorable Bob L. Johnson, Member Roanoke County Board of Supervisors 8276 Olsen Road Roanoke, Virginia 24019`- ' ,~-r,~ 5 Bobr- ~ ~ ,;~~~_., The Honorable Harry C. Nickens, Member Roanoke County Board of Supervisors 4179 Toddsbury Drive Vinton, Virginia 24179 _ Salem City Council and City Manager The Honorable Carl E. Tarpley, Jr. Mayor, City of Salem P. O. Box 869 Salem, Virginia 241533- =' ~ } Carl F N i:)~=~ ~_::~~: The Honorable Gerald M. Pace Member, Salem City Council P. O. Box 869 Salem, Virginia 24153 Gerald"_ The Honorable John Givens Member, Salem City Council P. O. Box 869 Salem, Virginia 24153 ~-~ ~ ~-. Johns a~!e.:~~ ~ ::; ~ ;: The Honorable Alexander M. Brown Vice Mayor, Salem City Council P. O. Box 869 Salem, Virginia 24153' ~~:: ~ t _i, ~:::_ The Honorable Howard Packett Member, Salem City Council P. O. Box 869 ,. , Salem, Virginia 24153 H owa rd ~= a ~ f r~ `=~ Mr. Forest Jones Salem City Manager P. O. Box 869 Salem, Virginia 24153- .,lh_,~~ °~~~, Vinton Town Council and Manager The Honorable Donald L. Davis Mayor, Town of Vinton 6 P. O. Box 338 Vinton, Virginia 24179: ~~'n~,s ` i_~:~ Don E i~J i=} F~ u~~ 4:; The Honorable Robert R. Altice, Vice Mayor Vinton Town Council 616 S. Maple Street ,~ . Vinton, Virginia 24179:. `. Bobby ~~.~~~~=~- t The Honorable Bradley E. Grose, Member Vinton Town Council 407 Aragona Drive Vinton, Virginia 24179_ ~ ~~r~_ Brady ~~~ , ~: The Honorable Thomas A. Rotenberry, Member Vinton Town Council 311 North Preston Road Vinton, Virginia 24179 ~;! Y ~ ~ ~„ Toms ~u4 ~_,= t:;~~?C;;, The Honorable William E. Obenchain, Jr., Member Vinton Town Council 912 Gates Lane Vinton, Virginia 24179 -, Mr. B. Clayton Goodman, III Vinton Town Manager P. O. Box 338 Vinton, Virginia 24179 ~:~ '< ..~.~ Clay t ~ ~,~~ ~ ; ,~:: ~f~~ VA Senate The Honorable John S. Edwards Member, Virginia Senate P. O. Box 1179 Roanoke, Virginia 24006- ° '. Senator Edwards' . The Honorable W. Roscoe Reynolds Member, Virginia Senate P. O. Box 404 Martinsville, Virginia 24113 '~,j'_i=:i=', ~~'. Senator Reynolds~_~'~i, ~° ~='~~~ The Honorable Malfourd W. "Bo" Trumbo Member, Virginia Senate 7 P. O. Box 448 Fincastle, Virginia 24090x= ,.,,= ~ ~ ' i:; Senator Trumbot- ~~~:~ ~- U. S. House of Representatives The Honorable Robert W. Goodlatte U. S. Representative 6th District 540 Crestar Plaza, 10 Franklin Road Roanoke, Virginia 24011: x - Congressman Goodlatte~-: ~ '° The Honorable Virgil H. Goode, Jr. U. S. Representative 5th District 7000 East Court Street, Suite 215 Rocky Mount, Virginia 24151 - Congressman Goode The Honorable Frederick C. Boucher U. S. Representative 9th District 112 North Washington Avenue Pulaski, Virginia 24302' ~ ' ' ' `~ Congressman Boucher ~ 4' __ VA House of Delegates The Honorable A. Victor Thomas, Member House of Delegates, 17th District 1301 Orange Avenue, N. E. Roanoke, Virginia 24012 Delegate Thomas : ' . The Honorable Ward L. Armstrong House of Delegates, 11th District P. O. Box 1431 Martinsville, Virginia 24113 ~`~ ~ ~ f:: Delegate Armstrong~v ~ ~_`~_~-' ° ~_ The Honorable Clifton "Chip" Woodrum, Member House of Delegates, 16th District P. O. Box 990 Roanoke, Virginia 24005^:~` ~ = =- `' Delegate Woodrum;=G,JI =r .~_ The Honorable H. Morgan Griffith, Member House of Delegates, 8th District P. O. Box 2411 Salem, Virginia 24153' ~: _l~~_ Delegate Griffith- r" 8 The Honorable C. Richard Cranwell, Member House of Delegates, 14th District P. O. Box 459 Vinton, Virginia 24179- ' Delegate Cranwell! The Honorable Allen W. Dudley, Member House of Delegates, 9th District 1521 Altice Mill Road Rocky Mount, Virginia 24151 ` :; ` Delegate Dudley`a! The Honorable Lacy E. Putney, Member House of Delegates, 19th District P. O. Box 127 Bedford, Virginia 24523` `f~' Delegate Putney=, Roanoke City Manager and staff Ms. Darlene L. Burcham Roanoke City Manager 215 Church Avenue, SW Roanoke, Virginia 24011 ~_ Ms. BurchamC=` "~ ~ ;= Mr. James D. Grisso Roanoke City Director of Finance 215 Church Avenue, SW Roanoke, Virginia 24011; Mr. Grisso~ ~ [~~i ~ ~`~~ Mr. William M. Hackworth Roanoke City Attorney 215 Church Avenue, SW Roanoke, Virginia 24011 `_ _ Mr. Hackworth~'~~ Ms. Mary F. Parker Roanoke City Clerk 215 Church Avenue, SW Roanoke, Virginia 24011 "~'`~~~~i;,=,= ` -~, Ms. ParkerFi~° )f-~r=(~;t~,)r=``. 9 ~.,, BROADCAST REPORT NAME:RKE BOARD SUPERVISOR TEL :540 772 2193 DATE:05/08'01 10:05 TYPE DEPT SESS DATE/TIME DURATION REMOTE ID SPEED PAGE RESULT GROUP TX 939 05/08 09:18 00'58 RICHM TIME 96 01 OK GROUP TX 939 05/08 09:20 00'38 RO TIM MED E - 14 01 OK GROUP TX 939 05/08 09:21 00'37 SALEM TIME E - 14 01 OK GROUP TX 939 05/08 09:22 00'38 WXLK E - 14 01 OK GROUP TX 939 05/08 09:23 00'37 WYYD E - 14 01 OK GROUP TX 939 05/08 09:24 00'38 WDBJ E - 14 01 OK GROUP TX 939 05/08 09:25 01'12 WSE7 E - 48 01 OK GROUP TX 939 05/08 09:26 00'36 WSLS E - 14 01 OK GROUP TX 939 05/08 09:29 00'38 WFIR E - 14 01 OK GROUP TX 939 05/08 09:33 00'38 WVTV E - 14 01 OK GROUP TX 939 05/08 09:58 00'39 WSLC E - 14 01 OK GROUP TX 939 05/08 10:03 00'55 STEBBINS 96 01 OK GROUP TX 939 05/08 10:06 00'00 9P3430616 ~~~-/ 00 NO ANSWER BROADCAST = 013 LOCATION OK = 012 LOCATION FAIL = 001 LOCATION ~~ r~~ `• ERROR REPORT ~ i NAME:RKE BOARD SUPERVi50R TEL :540 772 2193 DATE:05/08'01 10:05 TRANSMIT: 9P3430616 ~ DURATION ~ PAGE ~ SESS ~ RESULT ~ TYPE GROUP TX ~ MODE 24 00'00 00 939 NO ANSWER ~ I ~ i i i i i A y ~,~~t. s ~ ~` p.d. Box zs8oo 5204 BERNAF2D DRIVE MARY H. A~L.~N, CMC F2QANOKE, VIRGINIA 240] S-P798 BREPlDA J. HOI.T~N GI.~RK TO TM6 F30ARD (S40) 772.2005 ©EPUTY CLERK If7LBRiBf ~-M6ll! t1'1011af1t~www.Cp.rpAnpk9-~-Y~ FAX (54Q) 772-27 93 Ints~met E-Mail: bholtonldiwww.co.roanokp,vw,ua Media Release For more in€orl-riation contact: Mary H- Allen Clerk to the Board 540-772~20p3 On Thursday, May 10, 2001 at 12 neon, the Roanoke County Board of Supervisors will sponsor the Second Regional Leadership Summit at the Boxtree ~vdge in Vinton, Virginia. The summit, a gathering of the governing bodies and chief administrative officials of the Cities of Roanoke and Salem, the Counties of Roanoke, Franklin, Radford and Botetourt, and the Town of Vinton will discuss issues of mutual interest. Also invited are local area federal and state legislators, officials of the City of f_ynchburg, the Roanoke Regional Chamber of Commerce and the Roanoke Valley-Allegheny Regional Commission. Following the first summit held in January and hosted by Mayor Ralph Smith and the City of Roanoke, representatives of the area governments met to determine the items that would be discussed at the second summit. Directions to the Boxtree Lodge are Fisted below. R* * kY~Yt Y(Yt Yt Yt Yt rt rt Mr Yr ~i.F\P%C A A~1•~7 Qrcick and ,Ia'asy...Frorn I-581 take V-inton-Rt. 24 Past (at Com- munity Hospf.tal). Easr through vfntan, passing Lake T~rivc Playa on your right (Kroger). Route 24 bears left and routt 634 (~T.a.zdy Road) "Y's" right. Continue on Rt. 634go under Blue Ridge Parkway (stone overpass), turn on f'izst right (I-i;atnmond. Drive) go through en.tzance at .end of. toad anal you're there. Prom Blue Ridge Parkway, leave Parkway at Vinton--Rt. 24 e~;itri.ght to- wards Vinton. Turn Left at Znd light (Fcatl~ex Road), Left at dca,d end (Hard.y Road,~Rt. G34) under stone bridge, first rig].lt (Hammond, Drive) to entrance at end. of road. ® Rocvclad Paper Boxtree Lodge "Cep°tainly Was A Successful and Memorable Experience" od a and Cade ~aXtrQe L g~~,~oke~~1~~023 11~~~'~ ~o-~15ti O~1 5~~~ ,L66663 ~~~, ~~ D~ D ~ ~, ~~~~ ti~q~ :~ ~~ Mary Allen - Bo Trumbo and 5/10 meeting Page 1 From: Brenda Holton To: Elmer Hodge; Mary Allen Date: 5/7/01 4:14PM Subject: Bo Trumbo and 5/10 meeting Senator Trumbo's office called to cancel his attendance at the May 10th summit. He told his office that they are meeting Wednesday morning and through the rest of the week, and he would have to cancel appointments for the rest of the week. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us Mary Allen -Franklin County -Summit Page 1 From: Brenda Holton To: Mary Allen Date: 5/7/01 4:57PM Subject: Franklin County -Summit Talked with Franklin County today and she said that only chair, Wayne Angell and Richard Huff, Adm. were coming as of this today. She still has to hear from two others, so if they want to go, she will call us back, but she doesn't think so. TRANSMIT MESSAGE CONFIRMATION REPORT ~ I NAME:RKE BOARD SUPERVISOR TEL :540 772 2193 DATE:05/04'01 14:52 TRANSMIT: 9P853P1145 DURATION ~ PAGE SESS RESULT ~ TYPE MEMORY TX ~ MODE ~ ~ i i E- 96 ~ 00'45 i ~ 02 i ~ 921 ~ i i OK ~ i R FAX 5 ~„~ ~ ~ T Clerk to the hoard To: Mary Parker Fax #: X53-1.145 Subj: Regional Su.mmi.t Agenda Date: May 4, 2001 Pages: Attached is a copy of the Regional Suzrzmit agenda. As far as I know this is the final draft. If there are changes, I']J fa.x a new copy. Please give a copy to .Toyee Johnsen for Mayor Smith. Have a goad vacation. CQMMENTS: From the desk of... Mary H. Allen, CMG/AAE Clerk to the Board County of Roanoke P. O. Bax 29800 Roanoke, VA 24018 Phone: 540-772-2003 Fax: 540-772-2193 TRANSMIT MESSAGE CONFIRMATION REPORT i i NAME:RKE BOARD SUPERVISOR TEL :540 772 2193 DATE:OS/04'01 11:14 ~ TRANSMIT: 9P561P0702 ~ DURATION ~ PAGE ~ SESS ~ RESULT ~ ~ i i i i i r ~ TYPE MEMORY TX ~ MODE ~ E- 14 ~ 00'42 ~ 02 ~ 919 ~ OK ~ i i i i i i i i E R FAX S H E E T Clerk to the Board To: Tammy Scaggs, Party Staff Catering Fax #: 561-0702 Subj: R.egi.on.al. Summ.i.t A.gen.da - Thursday, May 10, 2001 at 12 noon Date: May 4, 2001. Pages: As we discussed on the phone yesterday, attached i.s a rough draft of the table layout for the Regional Summit. We are expecting 55 to 60 people. I talked with Al Hammond at Boxtree Lodge today, a~-~d he f el.t tb.at 1.6 8 foot tables should be ad.equ.ate. They will be in an Box shape. He will have two 8-foot tables for the food. He said that he would set up either in the kitchen, or. outside i.f. the weather was nice. He is going to call you Monday to discuss these details with you. I believe we decided back ia~ April tla.at you would provide 1 floral arrangement for the head table and G small arrangements for. th.e side and back tables. I trust you judgem.en.t on. wb.at you. get. I plan to be there at 10 a.m. and, I will have two Roan.vke County staff people there also, for assistance or parking attendants. 1 will be at anotb.er. eve».t on Monday but 1 will be in the vffi.ce 'Tuesday i.f you have any questions. From the desk of._. Mary FI. Allen, CMC/AAE Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 21018 Phones: 540-772-2003 Fax: 540-772-2193 C O V E R FAX S H E E T Clerk to the Board To: Tammy Scaggs, Party Staff Catering Fax #: 561-0702 Subj: Regional Summit Agenda -Thursday, May 10, 2001 at 12 noon Date: May 4, 2001 Pages: As we discussed on the phone yesterday, attached is a rough draft of the table layout for the Regional Summit. We are expecting 55 to 60 people. I talked with Al Hammond at Boxtree Lodge today, and he felt that 16 8 foot tables should be adequate. They will be in an Box shape. He will have two 8-foot tables for the food. He said that he would set up either in the kitchen or outside if the weather was nice. He is going to call you Monday to discuss these details with you. I believe we decided back in April that you would provide 1 floral arrangement for the head table and 6 small arrangements for the side and back tables. I trust you judgement on what you get. I plan to be there at 10 a.m. and I will have two Roanoke County staff people there also, for assistance or parking attendants. I will be at another event on Monday but I will be in the office Tuesday if you have any questions. From the desk of... Mary H. Allen, CMC/AAE Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Phone: 540-772-2003 Fax: 540-772-2193 r a ~- i1 r' ail ;+ ~tD~" k #€ r+ J ~.. f~~7(~ 7 V ': ~~ Q 4 i a i *~ t -;,~ 4 ` Imo. ' ~'t°' a 1' '*,. ~. s~ ~, k N t A ~4 .:~ `s ~`~ i Mary Allen - Re: Location for 2nd Leadership Summit Page 11 From: Mary Allen To: Joyce_Johnson@ci.roanoke.va.us Subject: Re: Location for 2nd Leadership Summit Mr. Hammond (the owner) is supposed to be back from Spain as of today so I will call him this afternoon and hopefully make the reservations. I'll call you tomorrow and let you know and send you a brochure on the place. Do you remember what the headcount was for the first meeting? I'm sure Mr. Hammond will ask that question. »> <Joyce_Johnson@ci.roanoke.va.us> 02/16/01 10:07AM »> Mary, I have a draft of the next letter to go out to attendees of the Roanoke Valley Leadership Summit. It will probably be ready the end of next week hopefully. Let me know when you have firmed up Boxtree Lodge. Also, could you give me an address and maybe the phone number of the Lodge. I will let you give more detail directions when you send out invitations. Thanks. Joyce Mary Allen -RSVP-Summit Page 1 From: Mary Allen To: Brenda Holton Subject: RSVP-Summit Please add Wendy Wingo as a Yes. I also have several others that I can't find now. Diane Hyatt -Yes Kathi Scearce -Yes Dan O'Donnell -Yes Mayor Smith -Yes o~ raOANp~~ ti . s:' p G> 1838 P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us April 10, 2001 Mr. AI Hammond Boxtree Lodge P. O. Box 12188 Roanoke, VA 24023 Dear Mr: Hammond: I enjoyed meeting with you on Wednesday April 4, to discuss the use of the Boxtree Lodge for the 2"d Regional Summit on Thursday, May 10th at 12 noon. I appreciate your kind offer of free use of the lodge for the meeting. This will help us much in containing the costs for the event. Confirming our conversation: 1. Party Staff catering will be responsible for the luncheon. As we agreed, the food tables will be set up in the kitchen and I have informed them of this. 2. A drink table will be provided in the meeting room 3. Roanoke County will provide the podium/sound system and two helpers to assist in setup. I have contacted our Parks and Recreation Department with this request. 4. Boxtree Lodge will set up the tables for 65 people with help from two of our staff the morning of the event. 5. Boxtree Lodge will provide directional signs for parking that morning. 6. Boxtree Lodge will provide us with a table for name tags near the entrance to the Lodge 7. Party Staff Catering is providing several floral arrangements -one for the head table and one for each side of the room. 8. Party Staff Catering has asked what size the tables are. I assumed they are 8 foot tables. Is that correct? Please let me know. 9. Either Party Staff Catering or the County will provide hard candy for the tables. 10. You had expressed an opportunity for people to tour your lodge and surrounding area. I will add this information to the bottom of the agenda and have someone make an announcement at the end of the meeting. I look forward to working with you on this special meeting. If you have any questions, please contact me at 772-2003. I will be on vacation April 23 through April 27. If you need assistance, please contact Brenda Holton during that time at the same phone number. Sincerely, ~~-~--~c....,- Mary H. Allen, CMC Clerk to the Board CC: Elmer Hodge Brenda Holton ®Recycled Paper Thursday, April 12, 2001 12:37 PM Tammy and Randy Scaggs 5405610702 p~~{ Staff ~~ % ~. \~ /~~~ ,~~ ~., Ci To: Mary H. Allen Clerk to the Board County of Roanoke P.O. Box 29800 Roanoke, Virginia 24018 Dear Mary, p.01 "Down to the lust detuil... " Thursday, April 12, 2001 We are still on for the 101h of May. We will arrive aild setup i1 the kitchen diliig area and setup a beverage table in the lodge. We will bring linens for the food and guest tables. Will the Lodge be set up similar to the Jefferson Center and is Mr. Hammond responsible for set- ting up the tables? I would like a little more info on the flowers. Please call at your earliest convenience. Thank you, Tammy Scaggs E__, ~_L ®._.d21 ._._ ~o 5002 Airport Road Upper Level Crossroads Mall Roanoke, Virginia 24012 Phone: 540.561.0700 Fax: 540.561.0702 Email: www.pscateriiig@aoLcorn Mary Allen -Second Regional Summit Page 1 From: Mary Allen To: Mayor@ci.roanoke.va.us Subject: Second Regional Summit Joyce, this will confirm our telephone conversation of this morning. The TENTATIVE date and place for the next Regional Summit is Thursday, May 10 at 12 noon at Boxtree Lodge which is located in east Roanoke County. I do not have reservations confirmed because Mr. Hammond, the owner, is in Spain until Feb. 19, but I have left word with his office to contact me concerning reserving that date. It is my understanding from our discussions that Mayor Smith and you will send out a letter to the chief elected and chief appointed officials from the other participating localities that will include the following: 1. The date and place for the next summitt 2. The list of subjects that were discussed at the first summit. 3. You will ask each locality to pick 3 subjects for possible discussion at the next summit and ask for the names of two officials to serve on a task force to choose the ONE subject from the list of 3 forwarded by the localities. 4. The task force will meet in March or April to set the agenda and choose the subject for discussion. Roanoke County will send the official letter of invitation out to all the participating governing bodies and chief appointed officials once the date, time and place have been confirmed. Roanoke County will be responsible for lunch and the actual meeting and the task force will be responsible for setting the agenda and choosing the subject. Roanoke County will prepare the agenda for the meeting. I believe this sums up our conversation. If possible, I would appreciate your waiting until after I have confirmed the reservations before sending out the letter. Call or e-mail me if you have any questions. CC: Brenda Holton; Elmer Hodge TRANSMIT MESSAGE CONFIRMATION REPORT NAME:RKE BOARD SUPERVISOR TEL :540 772 2193 DATE:01/25'01 15:14 TRANSMIT: NICKENS ~ DURATION ~ PAGE ~ SESS ~ RESULT ~ TYPE MEMORY TX MODE E - 14 ~ 00'29 01 ~ 221 OK ~ i i i i i i i -~ . 13.6 S.oi~,-~~o,~ F I N~T E R El~~~ ~~ o F F i c E C~.erk to the Board To: ~3oard of. S~upervi.soa-s Trom: Mary Allen -' Subj: Second. Regional Sunu~nit Date: January 25, 2001 At the i"irst Regional Summit on January $, Roanoke County offered to host the sECOnd meeting. Listed below are several proposed meeting dates for the sun~.xn.it, Jt was suggested. that the meeting not be held on any of the regular meeting dates pf fhe participati.n.g localities. It appears tb.at 'T'hursday was the o~.ie date tl.~at n.vn,e of the localities schedule meetings. Proposed Dates t'or Second Regional. Su.mrnit T11v.r. sda.y, April 1~ Thursday, ,t~.pril 1.9 Thursday, May x0 Thursday, May 17 T.f: you will NOT be able to attend the second regional summit: vn any of the above dates, please Iet me know as soon as possible. I will then forward these dates to Roanoke City for their preference anal. schedule with the other local governing Uodies. CC: Elmer C. Hodge Brenda Holton Mary Allen - 2nd Regional Summit Page 1 From: Mary Allen To: Elmer Hodge Subject: 2nd Regional Summit Brenda said you asked if I had talked with Mary Parker about proposed dates yet. I thought we should talk to our Board first. I'm sure that's how Mayor Smith did it. The proposed dates are: Thursday April 12 Thursday April 19 Thursday May 10 Thursday May 17 Should I send something to our BOS before sending anything to Mary Parker? I picked Thursday because NONE of the regional governing bodies meet on that day. Mary I N T E R O F F I C E MEMO County Administrator's Office To: Board of Supervisors From: Elmer C. Hodge Subject: Next Regional Summit Meeting Date: January 11, 2001 AI Hammond has volunteered to provide us with a meeting place for the next Regional Summit at no charge. Attached is a brochure describing Boxtree Lodge. Mr. Minnix and I will get together to schedule a date for the meeting and make the necessary plans. We will keep you informed as soon as we have more information. CC: Mary Allen, Clerk to the Board If Mary Allen - Re: Regional Leadership Summit Liaison Page 1 From: Mary Allen To: Elmer Hodge Subject: Re: Regional Leadership Summit Liaison Thanks. I'll let Mayor Smith's Office know. Mary »> Elmer Hodge 01/22/01 05:11 PM »> ECH and FM Elmer Hodge Roanoke County Administrator 540-772-2001 Mary Allen -Fwd: Re: Help for 2nd Regional Summit Page 1 From: Debbie Pitts To: Grace Karnes; Mark Courtright Date: 4/18/01 11:47AM Subject: Fwd: Re: Help for 2nd Regional Summit Please reserve the pa system for this event and do a work order for Parks to handle the following items if possible. Mark and I have talked but have not made a commitment to Mary Allen. Mark, you will need to let Mary know what you can do to help out. 1. Deliver and set up the portable PA System with two extra large speakers. See Eddie for the speakers and speaker cables. Take a long extension cord to use with the PA System. 2. Two parks staff will be needed from 10 am until 2pm to help set up tables that are already at the site and to help with parking control. 3. This is a Regional Summit for elected officials (pretty high profile) at the Box Tree Lodge, AI Hammond's Place in Vinton on May 10, 2001. Debbie Pitts Assistant Director of Recreation 540-387-6078 ext 252 Our Work is Your Play! CC: Mary Allen VIRGIL H. GOODE, JR. 5TH DISTRICT. VIRGINIA ~or~gre~g of t~je ~niteb ~tateg gouge of ~Re~regentatibe~ ~a~fjington, ~(~ 20515-4605 April. 9, 2001 The Honorable H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors P.O. Box 29800 5204 Bernard Drive Roanoke, VA 24018-0798 Dear Fuzzy: GAG- ~f1K. ~ LC.~-o .~ ~ Y~ ~~~ -- Thank you very much for the invitation to be at the luncheon meeting in connection with your Second Leadership Summit. I appreciated the invitation, but I cannot attend because I have to be in Washington all of that week. Thank you for your efforts on behalf of our part of Virginia. With kindest regards, I am Sincerely - urs, t!L Virgil H. Goo Jr. VHGjr/mgs PRINTED ON RECYCLED PAPER ~ Mary Allen - Re: Help for 2nd Regional Summit Page 1 From: Debbie Pitts To: Mark Courtright; Mary Allen Date: 4/9/01 3:44PM Subject: Re: Help for 2nd Regional Summit Mark, You can reserve the podium public address system through Grace, but it needs to be checked prior to the event to make sure the batteries are charged. It also runs on electricity, so you should take a long extension cord since electricity should be available at the site. If you need me to handle this part, just let me know. Debbie Pitts Assistant Director of Recreation 540-387-6078 ext 252 Our Work is Your Play! »> Mary Allen 04/09/01 03:33PM »> Roanoke County is hosting the 2nd Regional Summit which is a meeting of 7 governing bodies, and state and federal legislators on Thursday, May 10 at noon at the Boxtree Lodge. I met with AI Hammond the owner last week and there are two things we will need for the meeting. One is a podium with aspeaker/sound system. The other is two helpers to help him set up the tables and chairs (for about 65 people). I believe Parks and Rec has apodium/speaker/sound system we could "borrow", and I was hoping you could lend us two guys for about 4 hours that day. Please let me know if you can help me with this, so I can get back to Mr. Hammond and confirm everything. Thanks a lot. Mary H. Allen CMC Clerk to the Board County of Roanoke 540-772-2003 _-~ TRANSMIT MESSAGE CONFIRMATION REPORT ~ ~ NAME:RKE BOARD SUPERVISOR TEL :540 772 2193 DATE:04/10'01 08:23 ~ TRANSMIT: 9P561P0702 i DURATION PAGE i SESS RESULT ~ TYPE MEMORY TX ~ MODE ~ E- 14 i i i i ~ 00'50 ~ 02 ~ i i 770 ~ i OK ~ i C A V E R FAX s H E E T Clerk to the Board To: Tanuny Scaggs, Party Staff Catering T'ax ~: S 61-0702 Subj: 2nd Regional Surn.an.i.t Luncheon -May 1.0, 2001 at 12 noon Date: April 10, 2001 Pages: I wanted to conf.rm. i.n writing our agreement that you cater, our 2"d Regional. Summit Luncheon on. May I0, 2001 at 12 noon. at the Boxtree I;,od.ge. Your menu (attach.ed) sounds great. I'm not sure about the table linens. I believe they are 8 foot banquet tables. i can call. M:r. Hammond a~a.d find. out. N1z~. I-iam.mond recommended tl~.at the food be sexved from the kitchen. with the food. tables there, but that t1l.ere be a beverage table in the lodge so people may get up and. get beverages during the meeting if they desire. If you want to aslc Al l-Iammond a~.zy questi.on.s, he can be reached at 343-9200. As far as >7ora1 arrangements. i would recommend one for. the each side of tl.~.e room and one for. tb.e head. table. If tl~e food tables are in tb.e ltitchen, then. it won't be necessary for flowers on. that table. About 65 individuals have been invited. 1 wi.l.l. give you an actual count closer to the date after we receive the RSVP's. If you have any questions, please give m.e a call at 772-2003. ~'h''~n'~r~~ From the desk of... Mary H. Allen, CMC/~1AE ~~~ ~,G.f,,,a.~„e,~,,, Clerk to the Board County of Roanoke ~ P. O. Box 29800 ~~~"° ~-~"~- ~'e" ' Roanoke, VA 24018 ~~ Phgne; 540-772-2003 Fax: 540-772-2193 C O V E R FAX S H E E T Clerk to the Board To: Tammy Scaggs, Party Staff Catering Fax #: 561-0702 Subj: 2°d Regional Summit Luncheon -May 10, 2001 at 12 noon Date: April 10, 2001 Pages: I wanted to confirm in writing our agreement that you cater our 2°d Regional Summit Luncheon on May 10, 2001 at 12 noon at the Boxtree Lodge. Your menu (attached) sounds great. I'm not sure about the table linens. I believe they are 8 foot banquet tables. I can call Mr. Hammond and find out. Mr. Hammond recommended that the food be served from the kitchen with the food tables there, but that there be a beverage table in the lodge so people may get up and get beverages during the meeting if they desire. If you want to ask Al Hammond any questions, he can be reached at 343-9200. As far as floral arrangements. I would recommend one for the each side of the room and one for the head table. If the food tables are in the kitchen, then it won't be necessary for flowers on that table. About 65 individuals have been invited. I will give you an actual count closer to the date after we receive the RSVP's. If you have any questions, please give me a call at 772-2003. From the desk of... Mary H. Allen, CMC/AAE Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Phone: 540-772-2003 Fax: 540-772-2193 Friday, March 16, 2001 6:10 PM Tammy and Randy Scaggs 540-982-2400 Staff ~,,~ <<a \ ~v~~/ ; '` ~. i Second Leadership Summit Date: Thursday, May 10, 2001 Location: Boxtree Lodge Tiiiie: 12:00 Noon Guest Count: 50-60 Attn: Mary H. Allen Dear Mary, p.01 "Down to the lust detuil... " Friday, March 16, ?001 Thank you for calling Party Staff to again cater the Second Leadership Summit. We will provide the menu below per guidelines requested. This price will include the use of our china, flatware, glasses, linen napkins and linens for the food tables. Summit Menu Chicken Saltimbocca with a Sweet Vermouth Red Onion Sauce Roast Beef Ajus Baked Salmon with a Lemon Dill Butter Sauce Roasted Seasoned New Potatoes Sauteed Fresh Seasonal Vegetables Tossed Garden Salad Homemade Creamy Ranch & Honey Mustard Assorted Rolls & Butter Assorted Cakes and Layered Truffle Desserts Iced Tea & Lemonade $15.95 per person Please let us know the table size so I can price linens for guest seating. 8ft. Banquet Linens- $4.00 per cloth Sft Round Linens (Lap Length;)-$8.00 per cloth I will provide flower arrangements for the guest tables and food table. Please let me know how many to pro- vide. I will price accordingly. We will provide servers needed to attend to your guests. The price above is subject to an 8.5% sales ~ meals tax and 17% service charge. Please call if you have any questions. Thank you, Tammy Scaggs Director 5002 Airport Road Upper Level Crossroads Mall Roanoke, Virginia 24012 Phone: 540.561.0700 Fax: 540.561.0702 Email: www.pscaterirlg@aol.cotu Mary Allen -Leadership Summit Page 1 From: Mary Allen To: Elmer Hodge Subject: Leadership Summit Do you want me to include Dan, John, Diane and Kathi in the invitations to the May 7 Leadership Summit? They were NOT included at the last one but Roanoke City included their Assistants, etc. Also, the City assistants are included in the list the Mayor's Office sent me. Should I include them in the invitations? Mary Bedford County Board of Supervisors: The Honorable Kirby E. Richardson, Vice Chair Bedford County Board of Supervisors 305 Meadow Point Road Moneta, Virginia 24121 Kirby Bedford County The Honorable Dale C. Wheeler, Member Bedford County Board of Supervisors 302 Glendale Drive Vinton, Virginia 24179 Dale Bedford Board of Supervisors The Honorable Roger W. Cheek, Member Bedford County Board of Supervisors 8165 Virginia Byway Bedford, Virginia 24523 Roger Bedford Board of Supervisors The Honorable Robert L. Bashore, Member Bedford County Board of Supervisors 138 Sailview Drive Forest, Virginia 24551 Bob Bedford County Supervisors The Honorable Bobby G. Pollard, Member Bedford County Board of Supervisors 1394 Shadow Mountain Lane Blue Ridge, Virginia 24064 Bobby Bedford County Supervisors The Honorable Lucille H. Boggess, Chair Bedford County Board of Supervisors 1718 Patterson Mill Road Bedford, Virginia 24523 Lucille Bedford County Supervisors The Honorable E. Anthony Ware, II, Member Bedford County Board of Supervisors 14130 Lee Jackson Highway Big Island, Virginia 24526 Tony Bedford County Supervisors Botetourt County Board of Supervisors: The Honorable Terry L. Austin, Member Botetourt County Board of Supervisors Post Office Box 398 Buchanan, Virginia 24066 Terry Boutetourt County The Honorable Stephen P. Clinton, Vice Chair Botetourt County Board of Supervisors 171 Aspen Drive Daleville, Virginia 24083 Steve Botetourt Board of Supervisors The Honorable Wanda C. Wingo, Member Botetourt County Board of Supervisors 203 S. Oakwood Road Troutville, Virginia 24175 Wanda Botetourt Board of Supervisors The Honorable Bonnie B. Mayo, Member Botetourt County Board of Supervisors 7888 Botetourt Road Fincastle, Virginia 24090 Bonnie Botetourt Board of Supervisors The Honorable William Loope, Chair Botetourt County Board of Supervisors 100 Shore Drive Roanoke, Virginia 24012 Bill Botetourt Board of Supervisors Franklin County Board of Supervisors: The Honorable W. Wayne Angell, Chair Franklin County Board of Supervisors 1346 Foot Hills Road Callaway, Virginia 24067 Wayne Franklin County The Honorable Charles Wagner, Member Franklin County Board of Supervisors 330 Riverview Street Rocky Mount, Virginia 24151 Don Franklin Board of Supervisors The Honorable Donald L. Riddle, Sr., Member Franklin County Board of Supervisors 85 Flint Hill Road Rocky Mount, Virginia 24151 Don Franklin Board of Supervisors The Honorable John W. Helms, Member Franklin County Board of Supervisors Post Office Box 163 Boones Mill, Virginia 24065 John Franklin Board of Supervisors The Honorable Page A. Matherly, Member Franklin County Board of Supervisors 1117 Hatchett Road. Penhook, Virginia 24137 Page Franklin Board of Supervisors The Honorable Hubert L. Quinn, Vice Chair Franklin County Board of Supervisors 12684 Franklin Street Ferrum, Virginia 24088 Hubert Franklin Board of Supervisors The Honorable Charles Poindexter, Member Franklin County Board of Supervisors 395 Loblolly Lane Glade Hill, Virginia 24092 Charles Franklin Board of Supervisors City of Roanoke: The Honorable Ralph K. Smith Mayor, City of Roanoke 215 Church Avenue, S. W., Roon 452 Roanoke, Virginia 24011 The Honorable William D. Bestpitch, Member Roanoke City Council 381 Washington Avenue, S. W. Roanoke, Virginia 24017 The Honorable William H. Carder Vice-Mayor, Roanoke City Council 617 South Jefferson Street Roanoke, Virginia 24011 The Honorable C. Nelson Harris, Member Roanoke City Council 3020 Spring Road, S. W. Ronaoke, Virginia 24015 The Honorable W. Alvin Hudson, Jr., Member Roanoke City Council 1956 Hope Road, S. W. Roanoke, Virginia 24018 The Honorable William White, Sr., Member Roanoke City Council 902 Lafayette Boulevard, N. W. Roanoke, Virginia 24017 The Honroable Linda F. Wyatt, Member Roanoke City Council 2543 Round Top Road, N. W. Roanoke, Virginia 24012 Roanoke County Administrator and Board of Supervisors: Elmer C. Hodge, Administrator Roanoke County Post Office Box 29800 Roanoke, Virginia 24018-0798 Elmer Roanoke County The Honorable Joseph P. McNamara, Member Roanoke County Board of Supervisors Post Office Box 29800 Roanoke, Virginia 24018-0798 Joe Roanoke County The Honorable H. Odell "Fuzzy" Minnix, Chair Roanoke County Board of Supervisor 3314 Kenwick Trail, S. W. Roanoke, Virginia 24018 Fuzzy Roanoke Board of Supervisors The Honorable Joseph B. "Butch" Church, Vice Chair Roanoke County Board of Supervisors 1921 Queensmill Drive Salem, Virginia 24153 Butch Roanoke Board of Supervisors The Honorable Bob L. Johnson, Member Roanoke County Board of Supervisors 8276 Olsen Road Roanoke, Virginia 24019 Bob Roanoke Board of Supervisors The Honorable Harry C. Nickens, Member Roanoke County Board of Supervisors 4179 Toddsbury Drive Vinton, Virginia 24179 Harry Roanoke Board of Supervisors City of Salem: The Honorable Carl E. Tarpley, Jr. Mayor, City of Salem Post Office Box 869 Salem, Virginia 24153 Carl City of Salem The Honorable Gerald M. Pace Member, Salem City Council Post Office Box 869 Salem, Virginia 24153 Gerald City of Salem The Honorable John Givens Member, Salem City Council Post Office Box 869 Salem, Virginia 24153 John City of Salem The Honorable Alexander M. Brown Vice Mayor, Salem City Council Post Office Box 869 Salem, Virginia 24153 Alex City of Salem The Honorable Howard Packett Member, Salem City Council Post Office Box 869 Salem, Virginia 24153 Howard City of Salem Vinton Town Council: The Honorable Donald L. Davis Mayor Post Office Box 338 Vinton, Virginia 24179 Don Town of Vinton The Honorable Robert R. Altice, Vice Mayor Vinton Town Council 616 S. Maple Street Vinton, Virginia 24179 Bobby Vinton Town Council The Honorable Bradley E. Grose, Member Vinton Town Council 407 Aragona Drive Vinton, Virginia 24179 Brad Vinton Town Council The Honorable Thomas A. Rotenberry, Member Vinton Town Council 311 North Preston Road Vinton, Virginia 24179 Tom Vinton Town Council The Honorable William E. Obenchain, Jr., Member Vinton Town Council 912 Gates Lane Vinton, Virginia 24179 Bill Vinton Town Council State Elected Officials: The Honorable John S. Edwards Member, Virginia Senate Post Office Box 1179 Roanoke, Virginia 24006 The Honorable Victor A. Thomas, Member House of Delegates, 17th District 1301 Orange Avenue, N. E. Roanoke, Virginia 24012 The Honorable Clifton "Chip" Woodrum, Member House of Delegates, 16th District Post Office 990 Roanoke, Virginia 24005 The Honorable Robert W. Goodlatte U. S. Representative 6th District 540 Crestar Plaza, 10 Franklin Road Roanoke, Virginia 24011 The Honorable H. Morgan Griffith, Member House of Delegates, 8th District Post Office Box 2411 Salem, Virginia 24153 The Honorable C. Richard Cranwell, Member House of Delegates, 14th District Post Office Box 459 Vinton, Virginia 24179 The Honorable Allen W. Dudley, Member House of Delegates, 9th District 1521 Altice Mill Road Rocky Mount, Virginia 24151 The Honorable Lacy E. Putney, Member House of Delegates, 19th District 305 Otey Street, Post Office Bedford, Virginia 24523 City of Roanoke Administration: Darlene L. Burcham, City Manager James D. Grisso, Director of Finance William M. Hackworth, City Attorney Mary F. Parker, City Clerk ~- / c S ~.,, ~ .~~ ~ rl~. , . ~ _. ~.~. J~'G. 5 ~.~~t~r..~.~.4..~; ~ ~ , . ~ ~'e s x ~;~y Yom, s y~ 5 . ~; e r ,~ a ~~ .~ .~~ t~~.. ~ .... ,d 3/23/01 Mary Allen - Re: 2nd Leadership Summit Page 1 From: <Joyce_Johnson@ci.roanoke.va.us> To: "Mary Allen" <MALLEN@co.roanoke.va.us> Date: 3/23/01 5:14PM Subject: Re: 2nd Leadership Summit Mary, I am going to a-mail you the list of invitees to the first Summit meeting in January. I have spent some time this afternoon updating it as chair positions changed after that meeting, etc. I noticed I still have Roanoke Board of Supervisor home addresses and you do not want mail sent there. I will go back and change those if I have to send out a mass mailing in the future. I will trust you to handle those. You will note I have some of our Administrative people on our list. I don't know if you want to include them on your invitation list or not. Some localities brought people with them, County Attorney, most all Administrators (Managers) and some Assistants (i.e. Vinton Assistant Town Manager) came. It is best to get a response from each locality to get a head count. Just a note, there were and are some people who were not specifically invited, but will want to attend, i.e. Beth Doughty, Chamber of Commerce, Wayne Strickland, Regional Alliance, etc. Of course, the media will want to be informed. (I did not feed them.) I gave the caterer a headcount of 50 the first time. It may grow some this time (or maybe not) I don't know how to judge it. If everyone attends the Working Committee meeting on March 30, they may continue to be active. By the way, don't forget to add those names assigned to the Working Committee from each jurisdiction. Most of them are the Administrators along with Chair of Boards, Councils, etc. which are already on the list. Give me a call if you have any trouble or have any questions. Good luck. (See attached file: RegLeadershipSuimmitlstupdate.doc) Joyce S. Johnson Assistant to the Mayor 215 Church Avenue, S. W., Room 452 Roanoke, Virginia 24011 (540) 853-2444; (540) 853-1145 FAX joyceJohnson@ci.roanoke.va.us Mary Allen - Re: 2nd Leadership Summit Page 1 From: Mary Allen To: Joyce_Johnson@ci.roanoke.va.us Subject: Re: 2nd Leadership Summit I'm thinking the same thing. I have drafted the letter for Fuzzy but I think I'll wait to send it out until AFTER they meet. It will still be 5 weeks away. Thanks. »> <Joyce_Johnson@ci.roanoke.va.us> 03/26/01 10:39AM »> Mary, I had a thought coming to work this morning. You may want to ask Elmer and Fuzzy if they may want to give the topic/goal for discussion in your letter. They may know what that will be after the Working Committee meets this Friday, March 30 at 12:00 at the Civic Center. Then again, they may not want to. Just a thought ... Joyce Mary Allen - Re: 2nd Leadership Summit Page 1 From: Mary Allen To: Joyce_Johnson@ci.roanoke.va.us Subject: Re: 2nd Leadership Summit Thanks for the addresses and the suggestions. I will probably get the letter out by late this week. I will add all the City Managers/County Administrators. Last time I think only your attorney and our attorney attended, but I may add in the letter that if they wish to include additional staff to send me names/titles since I'm not sure who each locality will send. Thanks again for your help. »> <Joyce_Johnson@ci.roanoke.va.us> 03/23/01 05:16PM »> Mary, I am going to a-mail you the list of invitees to the first Summit meeting in January. I have spent some time this afternoon updating it as chair positions changed after that meeting, etc. I noticed I still have Roanoke Board of Supervisor home addresses and you do not want mail sent there. I will go back and change those if I have to send out a mass mailing in the future. I will trust you to handle those. You will note I have some of our Administrative people on our list. I don't know if you want to include them on your invitation list or not. Some localities brought people with them, County Attorney, most all Administrators (Managers) and some Assistants (i.e. Vinton Assistant Town Manager) came. It is best to get a response from each locality to get a head count. Just a note, there were and are some people who were not specifically invited, but will want to attend, i.e. Beth Doughty, Chamber of Commerce, Wayne Strickland, Regional Alliance, etc. Of course, the media will want to be informed. (I did not feed them.) I gave the caterer a headcount of 50 the first time. It may grow some this time (or maybe not) I don't know how to judge it. If everyone attends the Working Committee meeting on March 30, they may continue to be active. By the way, don't forget to add those names assigned to the Working Committee from each jurisdiction. Most of them are the Administrators along with Chair of Boards, Councils, etc. which are already on the list. Give me a call if you have any trouble or have any questions. Good luck. (See attached file: RegLeadershipSuimmitlstupdate.doc) ~,q\ Joyce S. Johnson Assistant to the Mayor 215 Church Avenue, S. W., Room 452 Roanoke, Virginia 24011 (540) 853-2444; (540) 853-1145 FAX joyceJohnson@ci.roanoke.va.us Mary Allen - Re: Summit meeting on May 10 Page 1 From: Mary Allen To: Elmer Hodge Subject: Re: Summit meeting on May 10 When I reserved the Boxtree Lodge about a month ago, I told him I would be getting with him the first week in April. I guess he forgot. I'll give him a call and set up an appointment. »> Elmer Hodge 03/20/01 09:05AM »> I had a call from AI Hammond suggesting that he meet with us to plan the needs for the Summit on May 10. I realize that is a long way off but he may have other events to work around. He has reserved it for us. Can you and a rep from the City meet with him to plan this. His number is 343-9200. Thanks Elmer Hodge Roanoke County Administrator 540-772-2001 C ~--~- .tea-•r...~.,....,~ Mary Allen - 2nd Leadership Summit Page 1 From: Mary Allen To: Joyce_Johnson@ci.roanoke.va.us Subject: 2nd Leadership Summit Hi Joyce, I'm getting ready to send out the letters for the 2nd Roanoke Valley Leadership Summit and wondered if you already had an mailing address list from the first meeting. If you do, could you email it to me? Thanks in advance for your help. I may call you if I have any questions about how you handled the first one. CC: Brenda Holton Note to: Joe McNamara - ema ~ ~ Fuzzy Minnix Butch Church -e-rr~ ~ ~ Bob Johnson - ~Fc~. x Harry Nickens - ~ci k, From: Mary Allen Date: February 19, 2001 Subject: 2~d Leadership Summit The date that was convenient for most of you was May 10, 2001. Therefore the 2~d Leadership Summit will be held as follows: Thursday, May 10, 2001 12 noon Boxtree Lodge Boxtree Lodge is located in east Roanoke County off Hardy Road and is owned by AI Hammond. I have confirmed reservations for the meeting with Mr. Hammond today and contacted Mayor Smith's secretary. It is my understanding from her that a task force will meet prior to May 10 to establish an agenda for the summit. I will have more information for you at a later date, but wanted you to get this on your calendars. CC: Elmer Hodge Brenda Holton Mary Allen - Re: Location for 2nd Leadership Summit Page 1 From: Mary Allen To: Joyce_Johnson@ci.roanoke.va.us Subject: Re: Location for 2nd Leadership Summit I have confirmed reservations for the 2nd Leadership Summit for May 10 at 12:00 noon at the Boxtree Lodge with Mr. AI Hammond, the owner of the Lodge. The lodge is located off Hardy Road, Route 634 on Hammond Drive in east Roanoke County on the other side of Vinton. The phone number is 890-9152. I'll stick a brochure in the mail to you. I am writing a letter of confirmation to Mr. Hammond this week. Let me know when the letter from Mayor Smith goes out to the task force and I'll send a letter out to all the localities from our Board Chairman, probably about the first of March which is still 6 weeks away from the actual meeting date. Will you tell Mary Parker or do you want me to? I'll let our Board members know that date. »> <Joyce_Johnson@ci.roanoke.va.us> 02/16/01 10:07AM »> Mary, I have a draft of the next letter to go out to attendees of the Roanoke Valley Leadership Summit. It will probably be ready the end of next week hopefully. Let me know when you have firmed up Boxtree Lodge. Also, could you give me an address and maybe the phone number of the Lodge. I will let you give more detail directions when you send out invitations. Thanks. Joyce CC: Brenda Holton; Elmer Hodge Mary Allen - 2nd Leadership Summit Page 1 From: Mary Allen To: church]@nationwide.com; Date: 2/19/01 11:32AM Subject: 2nd Leadership Summit Jmcnamara@a4healthsystems. com Attached is a note concerning the 2nd Leadership Summit date and place which will be hosted by Roanoke County. I will have more information later in the planning states. Mary H. Allen CMC Clerk to the Board County of Roanoke 540-772-2003 CC: Brenda Holton