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HomeMy WebLinkAbout5/8/2001 - Regular~ pOANp~. t~+ar `~ rro; ewe em~ce O F ti ~ p Z ~ rasa Wo~king Document - Subject to Revision ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA MAY 8, 2001 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, will be rebroadcast on Wednesday at 7 P.M. and Sunday at 4 p.m., and are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ALL PRESENT AT 3:00 P.M. 2. Invocation: The Reverend Samuel W. Crews Coopers Cove Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH ADDED ITEM D-3, PRESENTATION BY ANNE MARIE GREEN ON ROANOKE COUNTY BOOK PMM ADDED ITEM TO CLOSED MEETING -2.1-344A(7) BOVA VS. COX COMMUNICATIONS. HCN REQUESTED THAT ITEM E-3 BE DISCUSSED IN CLOSED MEETING - ITEM 2.1-344A (7l CONSULTATION WITH LEGAL COUNSEL, CONTRACT WITH CARDINAL ACADEMY. 1 1 ® Recycled Paper C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring week of May 13 - 19, 2001 as National Historic Preservation Week. HCN MOTION TO ADOPT PROCLAMATION URC ACCEPTED BY DR. NORMA JEAN PETERS AND DR. JOHN KERN. 2. Recognition of Connie Finnerty for being named Teacher of the Year by the Salem-Roanoke County Chamber of Commerce. MRS FINNERTY WAS PRESENT TO RECEIVE RECOGNITION AND ACCOMPANIED BY CLEARBROOK ELEMENTARY SCHOOL PRINCIPAL D. BRIEFINGS 1. Briefing on Existing Business Survey. (Douglas Chittum, Economic Development Director and Melinda Cox, Economic Development Specialist) PRESENTED BY DOUG CHITTUM AND MELINDA COX 2. Briefing on Leadership trip to Portland, Maine. (Elmer Hodge, County Administrator, Diane Hyatt, Chief Financial Officer, Lorraine Lange, Roanoke County Schools) PRESENTED BY ECH, DIANE HYATT AND LORRAINE LANGE 3. Presentation of Roanoke County Celebrate 2000 Photography book. (Anne Marie, General Services Director) AMG ANNOUNCED THAT THE ROANOKE COUNTY "COFFEE TABLE" BOOK HAS NOW BEEN PUBLISHED AND PRESENTED A COPY TO EACH BOARD MEMBER. E. NEW BUSINESS 1. Request to approve Fiscal Year 2001-2002 Budget for the Roanoke Valley Resource Authority. (Diane Hyatt, Chief Financial Officer and 2 John Hubbard, CEO, RVRA) R-050801-1 HCN MOTION TO ADOPT RESO APPROVING BUDGET AND THAT $300,000 SAVINGS BE ADDED TO BUDGET TO OFFSET SHORTFALL AS REQUESTED IN COUNTY ADMINISTRATOR'S COMMENTS. URC 2. Request to approve Fiscal Year 2001-2002 Budget for Roanoke Valley Cable Television. (Elaine Simpson, Cable Access Director) R-050801-2 JPM MOTION TO APPROVE BUDGET URC 3. Request to expand the training opportunities for the Police Department. (Ray Lavinder, Chief of Police) DISCUSSED IN CLOSED MEETING NO ACTION TAKEN 4. Request to apply to the State for a Social Work Supervisor Position in the Department of Social Services. (Betty McCrary, Director of Social Services) A-050801-3 HOM MOTION TO AUTHORIZE APPLICATION FOR ADDITIONAL POSITION URC 5. Request for appropriation for new fire alarm system for the Roanoke County Administration Center. (Anne Marie Green, Director of General Services) A-050801-4 JBC MOTION TO APPROPRIATE $101,500 FOR NEW FIRE ALARM SYSTEM FOR RCAC URC F. FIRST READING OF ORDINANCES 1. First reading of ordinance appropriating the funds for the fiscal year 2001-2002 budget. (Brent Robertson, Budget Director) 3 3 BLJ MOTION TO APPROVE 1ST READING 2ND READING - 5/22/01 URC 2. First reading of ordinance enacting Article VI. Fee for Services of Chapter 2, Administration of the Roanoke County Code, to require a permit to operate emergency medical services vehicles in the County, to establish reasonable charges for permitted activities and minimum standards for operations, and to provide for appeals from denials, revocations or suspensions of permits. (Joseph Obenshain, Sr. Assistant County Attorney) HCN MOTION TO APPROVE 1ST READING WITH PARAGRAPH 1, PAGE 2 OF ORDINANCE AMENDED WITH LESS SPECIFIC LANGUAGE FOR 2ND READING. 2ND READING AND PUBLIC HEARING - 5/22/01 URC 3. Ordinance amending the Roanoke County Code by amending Section 21-73, General Prerequisites to grant of Division 3, Exemption for elderly and disabled persons of Chapter 21.Taxation to increase the total combined income provision for real estate tax exemption for the elderly and handicapped. (Paul M. Mahoney, County Attorney) HCN MOTION TO APPROVE 1ST READING 2ND READING AND PUBLIC HEARING - 5/22/01 URC STAFF TO BRING BACK IMPLICATIONS OF THE ORDINANCE GOING INTO EFFECT ON JULY 1, 2001. 4. First reading of an ordinance authorizing conveyance of an easement to Verizon-Virginia, Inc. for Communications Facilities on the northwesterly side of Peters Creek Road on property known as the Public Safety Center owned by the Board of Supervisors and located in the Catawba Magisterial District. (Anne Marie Green, General Services Director) JBC MOTION TO APPROVE 1ST READING 4 2ND READING - 5/22/01 U RC 5. First reading of an ordinance authorizing a lease agreement with Devon Mobile Communications, L.P. for use of the Goat Rock Water Tank for installation of a cellular antenna located in the Catawba Magisterial District. (Gary Robertson, Utility Director) JBC MOTION TO APPROVE 1ST READING 2ND READING - 5/22/01 URC G. SECOND READING OF ORDINANCES H. APPOINTMENTS 1. Board of Zoning Appeals JPM REQUESTED CLERK TO CONTACT ELDON KARR TO SEE IF HE WISHES TO SERVE ANOTHER TERM. 2. Clean Valley Council 3. Community Policy and Management Team 4. League of Older Americans Advisory Council 5. Parks & Recreation Advisory Commission BLJ NOMINATED DAVID THOMPSON, HOLLINS MAGISTERIAL DISTRICt TO ANOTHER THREE-YEAR TERM EXPIRING JUNE 30 2004 HOM WILL CONTACT JACK GRIFFITH, CAVE SPRING DISTRICT 6. Roanoke County Cable Television Committee 7. Roanoke Valley-Allegheny Regional Commission JPM NOMINATED JOSEPH BUTCH CHURCH AND ALFRED ANDERSON ELECTED REPRESENTATIVES AND LEE B. EDDY CITIZEN REPRESENTATIVE TO ADDITIONAL THREE-YEAR TERMS EXPIRING JUNE 30, 2004. 5 8. Roanoke Valley Greenway Commission 9. Roanoke Valley Regional Cable Television Committee 10. Social Services Advisory Board I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-050801-5 HCN MOTION TO ADOPT CONSENT RESO URC 1. Confirmation of committee appointments to New Century Venture Center Board of Directors and Virginia's First Regional Industrial Facility Authority. A-050801- 5.a 2. Acceptance of donation of a 20' sanitary sewer easement from Beverly M. Hite and William L. Hite. A-050801-5.b 3. Appropriation of $2,804.25 Valley Beautiful grant funds for landscaping of the grounds at the Blue Ridge Parkway Visitor Center. A-050801-5.c 4. Approval of resolution revising the membership and increasing the number of members of the Court-Community Corrections Regional Community Criminal Justice Board. 6 R-050801-5.d 5. Request from Schools for acceptance of $32,688 Universal Service Fund grants for technology equipment. A-050801-5.e 6. Reimbursement for overtime expenditures for Roanoke County Narcotics Officer serving on the Drug Enforcement Administration Task Force. A-050801-5.f J. REQUESTS FOR WORK SESSIONS HOM REQUESTED BRIEF WORK SESSION WITH RESIDENTS ON THE COLONIAL AVENUE CORRIDOR STUDY FOLLOWING THE SCHEDULED WORK SESSIONS. K. REQUESTS FOR PUBLIC HEARINGS NONE L. PUBLIC HEARINGS 1. Public Hearing to receive written or oral comment concerning the proposed annual budget for fiscal year 2001-2002 and the FY2002- 2006 Capital Improvement Program. (Brent Robertson, Budget Director) ALETHA BOLDEN. EXECUTIVE DIRECTOR OF HARRISON MUSEUM OF AFRICAN AMERICAN CULTURE REQUESTED $5 000 FUNDING FOR THE MUSEUM. M. CITIZENS' COMMENTS AND COMMUNICATIONS 1. ANNIE KROCHALIS EXPRESSED CONCERN ABOUT (1) SEVERAL ISSUES CONCERNING THE FEE FOR SERVICE INCLUDING THE AMOUNT OF PAPERWORK THE VOLUNTEERS WILL HAVE TO FILE UNDER FEE FOR SERVICE. THAT THE ADDITIONAL STAFF WILL RESULT IN IMPROVEMENTS IN THE RURAL AREAS. AND THE EFFECT IT WILL HAVE 7 ON VOLUNTEER FUND RAISING (2) ADVISED THEY STILL NEED IMPROVEMENTS TO THE BENT MOUNTAIN LIBRARY. JPM ASKED ECH TO PROVIDE MS. KROCHALIS WITH THE REPORT SHOWING THE PLAN FOR COVERAGE WITH THE ADDITIONAL FIRE AND RESCUE STAFF. N. REPORTS HOM MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEMS -UVV General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Resolution from the Commonwealth of Virginia recognizing Dr. Betty McCrary for hosting the Social Services state conference. 6. Statement of the Treasurer's Accountability per investment and portfolio policy as of April 30, 2001. O. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Nickens: Advised that the day was perfect and there were officials from the federal state and local level attending the Blue Ridae Parkway Visitors Center Grand Opening which is the onlX federally recoanized facility not on federal property, and will help Explore Park to become a destination location Advised that he told those in attendance why Supervisor Church was unable to attend. Supervisor Johnson: (1) Attended the event also and expressed pride at Chairman Minnix's comments about the lack of state funding Commended the staff for their work on the event (21 Expressed concern about the damage and work that was necessary on the Vinton fields after the Vinton Dogwood Festival Mr Haislip 8 responded that they have been in contact with the people from the festival and they will be helping fix the damages Supervisor McNamara: (1) Thanked Supervisor Nickens for all his contributions on the Visitors Center over the years (2) Attended the Roanoke Valley-Alleghany Regional Commission and there was a comment that Roanoke County doesn't have enough water to take care of our needs or help other jurisdictions Asked for a report at the next meeting on (a) how many million gallons a day we treat currently; ~) how many million gallons a day we can treat with upgrades to our treatment capacity; and c how many million gallons a day we pull out on average, how many million gallons a day we pull out on a peak and our projections on water usage assuming normal use of the water system. (3) Asked for a report on the tax structure on changes to the BPOL with deductions up to $100,000 across all service lines or broken down by service lines ~4) Asked for the report on the regional refuse collection study that was funded about a year ago. Supervisor Church: (1) Thanked Supervisor Nickens for explaining his absence at the Visitor Center event because he attended his son's graduation. (2) Reported that he spoke at the Catawba Hospital volunteer and employee service recognition and thanked their staff for their outstanding service to the community. (3) Advised that his agency manager commended his service and work on the Board of Supervisors Supervisor Minnix: Thanked everyone involved in the Visitor Center event and felt that Senator Warner and Secretary Norton were very gracious, but he felt that the TV coverage was disap pointing. He emp hasized that a debt of gratitude is owed to Su pervisor Nickens for his vision of the future of Explore Park. The p ark has grown by leaps and bounds and he expressed app reciation to everyone who has been involved in the growth of Explore Park P. WORK SESSIONS Work. session on commercial and private stables. (Dana Lazzuri, County Intern) HELD FROM 5:35 - 6:00 P.M. PRESENTED BY TERRY HARRINGTON JBC REQUESTED THAT STAFF LOOK AT WAYS TO STRENGTHEN SOME OF THE LANGUAGE IN THE ZONING ORDINANCE. 2. Work session and presentation on recruiting and retaining young professionals in the Roanoke Valley. (Dana Lazzuri, County Intern) HELD FROM 6:00 - 6:15P.M. PRESENTED BY DANA LAZZURI JPM SUGGESTED WORKING WITH TANGLEWOOD MALL TO SPONSOR EVENTS SIMILAR TO FIRST FRIDAYS IN AVAILABLE SPACE. 3. Discussion on Colonial Avenue Corridor Study HELD FROM 6:15 - 6:30 P.M. BOARD DISCUSSED WITH 2 AREA RESIDENTS CONCERNS ABOUT COMMERCIAL REZONING REQUEST IN AREA ZONED RESIDENTIAL IN THE CORRIDOR STUDY. Q. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (5) discussion concerning a prospective business or industry where no previous announcement has been made; 2.1-344A (7), consultation with legal counsel pertaining to specific legal matters, namely contract with Walmart; and contract with Cardinal Criminal Justice Academy; 2.1-344A (7) consultation with legal counsel concerning litigation, Bova v. Cox Communications; HOM MOTION TO GO INTO CLOSED SESSION AT 5:30 P.M. URC CLOSED MEETING HELD FROM 6:35 P.M. TO 7:05. R. CERTIFICATION RESOLUTION R-050801-6 JPM MOTION TO ADOPT CERTIFICATION RESO URC S. ADJOURNMENT TO MAY 10, 2001, AT 12 NOON AT BOXTREE LODGE FOR SECOND REGIONAL LEADERSHIP SUMMIT HOM ADJOURNED AT 7:06 P.M. 10 FlOANp ~~~~~ 'YF a ~ z ~ 1838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MAY 8, 2001 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, will be rebroadcast on Wednesday at 7 P.M. and Sunday at 4 p.m., and are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: The Reverend Samuel W. Crews Coopers Cove Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring week of May 13 - 19, 2001 as National Historic Preservation Week. 2. Recognition of Connie Finnerty for being named Teacher of the Year by the Salem-Roanoke County Chamber of Commerce. D. BRIEFINGS 1. Briefing on Existing Business Survey. (Douglas Chittum, Economic Development Director and Melinda Cox, Economic Development 1 ®Recyded Paper Specialist) 2. Briefing on Leadership trip to Portland, Maine. (Elmer Hodge, County Administrator, Diane Hyatt, Chief Financial Officer, Lorraine Lange, Roanoke County Schools) E. NEW BUSINESS 1. Request to approve Fiscal Year 2001-2001 Budget for the Roanoke Valley Resource Authority. (Diane Hyatt, Chief Financial Officer and John Hubbard, CEO, RVRA) 2. Request to approve Fiscal Year 2001-2002 Budget for Roanoke Valley Cable Television. (Elaine Simpson, Cable Access Director) 3. Request to expand the training opportunities for the Police Department. (Ray Lavinder, Chief of Police) 4. Request to apply to the State for a Social Work Supervisor Position in the Department of Social Services. (Betty McCrary, Director of Social Services) 5. Request for appropriation for new fire alarm system for the Roanoke County Administration Center. (Anne Marie Green, Director of General Services) F. FIRST READING OF ORDINANCES 1. First reading of ordinance appropriating the funds for the fiscal year 2001-2002 budget. (Brent Robertson, Budget Director) 2. First reading of ordinance enacting Article VI. Fee for Services of Chapter 2, Administration of the Roanoke County Code, to require a permit to operate emergency medical services vehicles in the County, to establish reasonable charges for permitted activities and minimum standards for operations, and to provide for appeals from denials, revocations or suspensions of permits. (Joseph Obenshain, Sr. Assistant County Attorney) 3. Ordinance amending the Roanoke County Code by amending Section 21-73, General Prerequisites to grant of Division 3, 2 Exemption for elderly and disabled persons of Chapter 21.Taxation to increase the total combined income provision for real estate tax exemption for the elderly and handicapped. (Paul M. Mahoney, County Attorney) 4. First reading of an ordinance authorizing conveyance of an easement to Verizon-Virginia, Inc. for Communications Facilities on the northwesterly side of Peters Creek Road on property known as the Public Safety Center owned by the Board of Supervisors and located in the Catawba Magisterial District. (Anne Marie Green, General Services Director) 5. First reading of an ordinance authorizing a lease agreement with Devon Mobile Communications, L.P. for use of the Goat Rock Water Tank for installation of a cellular antenna located in the Catawba Magisterial District. (Gary Robertson, Utility Director) G. SECOND READING OF ORDINANCES H. APPOINTMENTS 1. Board of Zoning Appeals 2. Clean Valley Council 3. Community Policy and Management Team 4. League of Older Americans Advisory Council 5. Parks & Recreation Advisory Commission 6. Roanoke County Cable Television Committee 7. Roanoke Valley-Allegheny Regional Commission 8. Roanoke Valley Greenway Commission 9. Roanoke Valley Regional Cable Television Committee 10. Social Services Advisory Board 3 CONSENT AGENDA J. K. L. ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of committee appointments to New Century Venture Center Board of Directors and Virginia's First Regional Industrial Facility Authority. 2. Acceptance of donation of a 20' sanitary sewer easement from Beverly M. Hite and William L. Hite. 3. Appropriation of $2,804.25 Valley Beautiful grant funds for landscaping of the grounds at the Blue Ridge Parkway Visitor Center. 4. Approval of resolution revising the membership and increasing the number of members of the Court-Community Corrections Regional Community Criminal Justice Board. 5. Request from Schools for acceptance of $32,688 Universal Service Fund grants for technology equipment. 6. Reimbursement for overtime expenditures for Roanoke County Narcotics Officer serving on the Drug Enforcement Administration Task Force. REQUESTS FOR WORK SESSIONS REQUESTS FOR PUBLIC HEARINGS PUBLIC HEARINGS 1. Public Hearing to receive written or oral comment concerning the proposed annual budget for fiscal year 2001-2002 and the FY2002- 2006 Capital Improvement Program. (Brent Robertson, Budget 4 Director) M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Resolution from the Commonwealth of Virginia recognizing Dr. Betty McCrary for hosting the Social Services state conference. 6. Statement of the Treasurer's Accountability per investment and portfolio policy as of April 30, 2001. O. REPORTS AND INQUIRIES OF BOARD MEMBERS P. WORK SESSIONS 1. Work session on commercial and private stables. (Dana Lazzuri, County Intern) 2. Work session and presentation on recruiting and retaining young professionals in the Roanoke Valley. (Dana Lazzuri, County Intern) Q. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (5) discussion concerning a prospective business or industry where no previous announcement has been made; 2.1-344A (7), consultation with legal counsel pertaining to specific legal matters, namely contract with Walmart. R. CERTIFICATION RESOLUTION S. ADJOURNMENT TO MAY 10, 2001, AT 12 NOON AT BOXTREE LODGE FOR SECOND REGIONAL LEADERSHIP SUMMIT 5 .. • t . ACTION NO. ITEM NUMBER -l~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: Proclamation declaring week of May 13 - 19, 2001 as National Historic Preservation Week COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Roanoke Regional Preservation Office, the Roanoke Valley Preservation Foundation and local preservation organizations are requesting that the Board adopt the attached proclamation declaring National Historic Preservation Week. Present to accept the proclamation will be Kent Chrisman, Executive Director, and Dr. Norma Jean Peters, Board Member, from the Preservation Foundation, and Dr. John Kern from the Commonwealth's Roanoke Regional Preservation Office. Respectfully submitted, ~'x.. .s4~ G~r..cc..,,c_ Mary H. Allen, CMC Clerk to the Board Approved by, Elmer C. Hodge j} '" County Administrator ACTION VOTE No Yes Abs Approved () Motion by: Church _ Denied () Johnson _ Received () McNamara- _ _ Referred () Minnix To () Nickens `!~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2001 PROCLAMATION DECLARING THE WEEK OF MAY 13 - 19, 2001 AS NATIONAL HISTORIC PRESERVATION WEEK IN ROANOKE COUNTY WHEREAS, the richness of Virginia's history is unparalleled across this vast nation; and WHEREAS, historic buildings and places connect us with that history, providing unique character to Virginia communities that enhances quality of life, economic development, education and tourism; and WHEREAS, historic preservation, because it helps instill a sense of community, is relevant for Roanoke County residents of all ages, all walks of life and all ethnic backgrounds; and WHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals who preserve the tangible aspects of the heritage that shape us as residents of Roanoke County and Virginia; and WHEREAS, "Restore-Renew-Rediscover Your Historic Neighborhood Schools!" is the theme for National Historic Preservation Week 2001, co-sponsored by the Commonwealth of Virginia and the National Trust for Historic Preservation. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the week of May 13 - 19, 2001 as NATIONAL HISTORIC PRESERVATION WEEK, and call upon the people of Roanoke County to join their fellow citizens across the Commonwealth in recognizing and participating in this observance. April 18, 2001 officers Ms. Mary Allen Robert H. Kulp County Clerk President Wi11isM.Anderson County of Roanoke, Virginia Vice President 5402 Bernard Drive Ann F. Stephenson Treasurer Roanoke, VA 24C)18-0798 Whitney H. Feldmann Secretary Dear Ms. Allen: Board of Directors Sara Airheart Pau1G.Beers In the annual recognition and celebration of historic preservation John P. Bradshaw, Jr. Nationi:il Historic Preservation Week will be observed in May activities Bruce Brenner Paul C. Buford, Jr. , 2001 with the theme "Restore-Renew-Rediscover Your Historic William M. Claytor Neighborhood Schools!" Alison A. Conte Jack B. Coulter The Roanoke Regional Preservation Office, the Roanoke Valley Betty C. Craig Preservation Foundation and local preservation organizations will join in James F. Douthat Betty K. Dye this commemoration of our heritage and the economic, environmental and S. Spencer Edmunds social opportunities it provides. Alice T. Hagan Whitney A. M. Leeson On behalf of the above organizations, I ask for the opportunity to David L. Lemon appear on the agenda of Roanoke County Board of Supervisors' meeting W.1tu:ker Lemon Edwin E. Lansford on May 8 at 3:00 p.m. I will be joined by Dr. Norma Jean Peters, C. Whitney Markley and Dr. John Kern of the Preservation Foundation Board Member Thomas O. Maxfield Ali B R b , Commonwealth's Roanoke Regional Preservation Office. ce . o erts MichaelK.Smeltzer We also rE~quest a proclamation by the Roanoke County Board of Mary M. Umith Supervisors for rational Historic Preservation Week. You will find Edgar V. Wheeler enclosed a sample proclamation. We would like to receive the Permanent Directors proclamation at tl~e meeting. Thank you for your assistance. George A. Kegley Clare S. White Sincerely, Executive Director `~ ~ ~~\~ D. Kent Chrisman s tf Kent Chrisman Executive Director cc: Dr. Norma Jean Peters Dr. John Kern P.O. Box 1904 • Center in the Square .Roanoke, VA 24008. 540-342-5770 • Fax: 540-224-1256 Web Site: www.history-museum.org • entail: history@roanoke.infi.net ... ~II,~~~~ ~~ ~u~~~~~ CERTIFICATE OF RECOGNITION AWARDED TO CONNIE FINNERTY FOR BEING NAMED TEACHER OF THE YEAR BY THE SALEM-ROANOKE COUNTY CHAMBER OF COMMERCE ^ Ms. Finnerty's love of teaching is evident, even after twenty-six years in the classroom. ^ Ms. Finnerty is a true professional and exceptional team member of Clearbrook Elementary School, where she is conscientious, cooperative with others and mentors new teachers on the staff. ^ Ms. Finnerty has been co-chair of the School Renewal Communication Committee for the past six years and helped to implement many new ideas for attendance, dealing with tardiness, and improving communication between home and school. ^ Ms. Finnerty's students have had incredible success passing the Standards of Learning tests during the past three years. ^ The Board of Supervisors wishes to commend Ms. Finnerty for her exemplary service to the County, its citizens, and its children. Presented this sth day of May ~ 2001 Signature H. Odell "Fuzzy" Minnix Chairman, Roanoke County Board of Supervisors Title F1mer C. Hodge, County Administrator ACTION NO. ITEM NUMBER -L"" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: Briefing on Existing Business Survey COUNTY ADMINISTRATOR'S COMMENTS: Summary of Information: A strong Existing Business and Retention Program is a critical component of any successful Economic Development program. This Board has long recognized the importance of partnering with the business community as a means of ensuring economic success for our County. In a survey recently completed by McKinney and Company to document economic growth trends in our region, 71 % of the growth identified from 1998 to 2000 was expansions of existing businesses. Therefore the Economic Development Department is beginning the process of designing an aggressive Existing Business Program to ensure that Roanoke County is prepared to take advantage of these opportunities. On Friday May 4th, 2001, the 2001 Existing Business Survey was mailed to 5,569 Roanoke County businesses. The survey and cover letter is attached to this report. The purpose of the survey is to receive input on how Roanoke County might tailor our services to meet the current and future needs of our local business community. Perhaps most importantly however, it provides the opportunity for willing participants to partner with Economic Development staff in planning and implementing a comprehensive Existing Business Retention Program that will be responsive to the needs and concerns revealed in the survey results and the ensuing workshops to be held with the volunteer business partners. Economic Development Specialist Melinda Cox will be responsible for implementing the Existing Business Program. She has extensive knowledge of the local business community and will be meeting with the existing businesses to assess their needs and determining how Roanoke County can help them. The Economic Development staff is excited about beginning this public/private partnership process and we will be scheduling a work session in the future to discuss the results of the survey and the details of the resulting Existing Business Program. Respectfully Submitted by E. Douglas Chittum Director of Economic Development ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Approved by: .~~ Elmer C. Hodge County Administrator VOTE No. Yes Abs Church Johnson McNamara Minnix Nickens cc: File -1 May 4, 2001 Dear Business Partner: Roanoke County's Department of Economic Development is in the process of redesigning the Existing Business Assistance Program and I am asking for your help. Our staff is distributing surveys to 5,569 businesses that are located or do business in Roanoke County. Would you take time to complete the enclosed confidential survey so that Roanoke County may tailor our services to meet the needs of our local business community? As we seek opportunities to become more involved in the global marketplace, Roanoke County would like to better understand how recent economic events- have impacted your future plans. We would also like to know your opinions and comments regarding the delivery of our current services to your businesses. Recently a survey was conducted by McKinney and Company of Richmond to document economic growth trends in our region. The survey results showed that of 78 economic development projects identified between 1998 and 2000, 55 were expansions of existing businesses. This trend shows the importance of partnering with our existing businesses as a method of ensuring economic success for our County. Please notice that the survey contains a question asking if you would like to participate in a half day existing business workshop to help us further define our program's goals. Depending upon the number of responses, you may be selected to represent the business community at the workshop and help us to build a program that will truly reflect the needs of our local businesses. Let me assure you that all results of this survey shall be kept in extreme confidence and only the appropriate County officials will be included in their analysis. Please .give serious consideration to personally participating in this event so that we may best learn how we may help you succeed in the future. Thank you in advance for partnering with Roanoke County and for making Roanoke County your business home. Together we can make Roanoke County THE place to start, operate, and grow a business. Sincerely, ~ /~~~~- Elmer C. Hodge Administrator Enclosure _..F~"' ROANOKE COUNTY BUSINESS DEVELOPMENT PROGRAM - ~ • 2001 Existing Business Survey ~` Please return the completed survey in the enclosed, self-addressed, stamped envelope by Thursday, May 31, 2001. Company Division of Address CEO/President/General Manager Telephone Email Website In Business in Roanoke County since Type of Business No. of Employees on site: Current 1999 1997 1995 1) How does your company perceive Roanoke County as a location for business? ^ More Positive ^ More Negative Why? 2) During the next 1 - 3 years, does your company expect to expand in any of the following areas? Please check the box(es) next to any responses that are applicable. ^ employment ^ sales ^ building ^ equipment ^ product line 3) What type of sales has your company experienced over the past 3 years? ^ increasing ^ consistent ^ decreasing Zip Facsimile 4) Do you own ^ or lease ^ your location in Roanoke County? If your company leases your current site, when is the lease expiration date? Please indicate month and year. ~-~ 6) Have local, state, and federal regulatory pressures effected your business operations? Yes ^ No ^ If yes, please specify. 7) Has your company experienced difficulty obtaining financing? Yes ^ No ^ If yes, please explain. 8) Has the company undergone a recent change in ownership or is an ownership change pending? Yes ^ No ^ If yes, please explain. 9) Does the company have operations outside Roanoke County that make the same product or provide the same service? Yes ^ No ^ 10) Is your company experiencing difficulties with recruiting employees with adequate skills? Yes ^ No ^ Which skills do you need? 11) Are there physical barriers to expansion on your present site. Yes ^ No ^ Please describe 12) Do you purchase from local suppliers? Yes ^ suppliers Would you or a member of your management team be willing to participate in a half-day meeting with business community peers and county officials to identify the critical needs of the business community in Roanoke County? YES ^ NO ^ COMMENTS: Signed No ^ If so, please list the major local Date If you have any questions regarding this survey, please call Melinda Cox at the Roanoke County Economic Development Department at 772-2069. ALL RESPONSES WILL BECOME THE PROPERTY OF THE ROANOKE COUNTY DEPARTMENT OF ECONOMIC DEVELOPMENT AND PROTECTED AS CONFIDENTIAL AND PROPRIETARY CORPORATE DOCUMENTS. THE ONLY DATA THAT WILL BE PUBLICLY PRESENTED WILL BE FROM AGGREGATING THE TOTAL SURVEY RESPONSES OR A DERIVATIVE OF THAT GROUP, UNLESS PERMISSION IS EXPRESSLY GIVEN BY THE RESPONDENT. THANK YOU FOR PARTICIPATING. ACTION NO. ITEM NUMBER ~ " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: Briefing on Leadership Trip to Portland, Maine SUMMARY OF INFORMATION: A group of local business people and government officials and staff participated in a Leadership trip to Portland, Maine on April 29 -May 1, 2001. Elmer Hodge and Diane Hyatt represented the County of Roanoke. Lorraine Lange from Roanoke County Schools also attended. From the City of Roanoke, the attendees were Mayor Smith, Bill Bespitch, Alvin Hudson, Bill White, Darlene Burcham, and Beth Neu. Mayor Davis represented the Town of Vinton. The purpose of the trip was to learn from the programs that Portland was doing successfully. They have been successful with a campaign to bring native Mainers back to Portland to work. In the last ten years they have a added small cluster of technology companies, a lively downtown area, and a thriving arts community, to their old line businesses of fishing and paper production. Time will be set aside at this meeting to discuss ideas that we learned from this trip. Submitted by: ~~`~ Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: VOTE No. Yes Abs Church Johnson McNamara Minnix Nickens AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 8, 2001 RESOLUTION 050801-1 APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30, 2002 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 28, 2001, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ending June 30, 2002. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 2002 for the Roanoke Valley Resource Authority as set forth in the March 28, 2001, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor to adopt the resolution approving the budget and that $300,000 savings be added to budget to offset shortfall as requested in County Administrator's comment, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix 1 NAYS: None A COPY TESTE: ~• Mary H. Allen, CMC Clerk to the Board of Supervisors cc: Diane D. Hyatt, Director, Chief Financial Officer Danial Morris, Director, Finance Allan C. Robinson, Jr., Chairman, RVRA John R. Hubbard, CEO, RVRA Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council 2 ACTION NO. ITEM NUMBER 1 A"1~ A REGi'L.AR MEETING OF THE BOARD OF St1PERVISORS OF ROANOKE COUNTY, VIRGINIA HELD A T THE ROANOKE COCINTY ADMINISTRATION CENTER MEE"PING DATE: May 8, 2001 AGENDA ITEM: Request to Approve FY 2001-02 Budget for the Roanoke Valley Resource Authority COUNTY ADMINISTRATOR'S COMMENTS: 7h~s ~s a good bud~,~et for the Resource A uthority ~z~ld I'm pleased that they ha ve been able to reduce the tlppillg fees. You i71a y~ rec~dl that i1J balal~cing the budget, we were ~$'6>O, OOO shol-t. lam requesbngyour /~c~!»isslon to use this to of}seta polrion ofth~'s shor-tf~Jl. BACKGROUND: On March 28, 2001, the Roanoke Valley Resource Authority adopted an operating budget for the year ended June 30, 2002. As specified in the Roanoke Valley Resource Authority's Members Use Agreement, dais budget must now be approved by the Charter Member Users before it caii be placed in effect. SUMMARY OF INFORMATION: In a letter, dated March 28, 2001, the Chairman of the Roanoke Valley Resource Authority submitted the attached approved budget for consideration by the Charter Member Users. The budget totals 5,323,525 which represents an increase of 4% from the current F'Y 2000-01 budget. This budget includes a 4~r/o salary increase and does not include any new personnel. "1'he budget includes the maintenance of the commercial tipping fee at $55 per ton. However, the municipal tipping fee for 2001-02 will be reduced by nine cents per ton to $42 per ton. This reduction is possible due to the accumulation of surplus funds and conservative spending. John Hubb~u-d, Chief Executive Officer of the Roanoke Valley Resource Authority, will be at the meeting to present the budget request. FISCAL IMPACT: The Roanoke Valley Resource Authority budget will impact the County in several ~~~a~~s: 1. Tipping fees for Charter members will be reduced to $42 per Con. This will generate savings to die County of approximately <~300,000. This is an expenditure savings and has been included in the balancing of die 2001-2002 budget. s-H-oi ttviiA.~i~~~~ ~~ .r 2. The County will continue to receive a municipality fee of $300,000 annually for the Resource Authority to compensate for the siting of the landfill within the County. The City of Roanoke also continues to receive a municipality fee of $100,000 to compensate for the siting of the Transfer Station. 3. Tlie County will receive payment from the RVRA of $4.5,000 during FY 2001-02 for providing accounting services. All of the above fiscal impacts are included in the FY 2001-02 proposed budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the operating budget of the Roanoke Valley Resource Authority for the year ended June 30, 2002. SUBMITTED BY: ~~-~ ~ ~ ~~ Diane D. Hyatt Chief Financial Officer Annroved Denied Received Referred To O Motion by APPROVED: ~.~ Elmer C. Hodge County Administrator No Yes Abs Church Tolmson McNamara Minnix Nickens ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKh; COUNTY, VIRGINIA, HELD A f THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 8, 2001 RESOLUTION APPROVING THE ROANOKE VALLEY RESOURCE AUTHORI'hY BUDGET FOR THE YEAR ENDING JUNE 30, 2002 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 28, 2001, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ending June 30, 2002. rfHER1~:FORr:, Bh: IT Rh;SOLVF.D by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 2002 for the Roanoke Valley Resource Authority as set forth in the March 28, 2001, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. -' ROANOKE VALLEY RESOURCE AUTHORITY March 28, 2001 Mr. Elmer C. Hodge County Administrator County of Roanoke P.O. Box 29800 Roanoke, VA 24018 Dear Mr. Hodge: On March 28, 2001, the Roanoke Valley Resource Authority approved its 2001/2002 annual budget. The budget totals $8,323,525 and represents an increase of 4% over the current 2000/2001 budget. However, the tipping fee rates remain the same for commercial users and have been reduced for the Charter Members. This will be the ninth year that fees have remained at the current rate for commercial users and the first time a significant reduction has been made to the Charter Member rate. The reduction is being made available through the use of surplus funds generated by modifications in the Authority's operations, conservative spending, and unexpected revenue. The Resource Authority continues its efforts to provide the most economical service possible while maintaining high quality service to the Roanoke Valley. This proposed budget is a reflection of those efforts. In accordance with the Member Use Agreement, the Resource Authority's 2001/2002 annual budget is being submitted for the County of Roanoke Board of Supervisor's approval. Attached is a summary of the budget, a comparison of the budget and the bond projections. A detailed budget is available, if additional information is needed. The Resource Authority is committed to serving the residents and businesses of the County of Roanoke and other Charter Members, and we look forward to a successful future. Sincerely, ~~~~:~ Allan C. Robinson, Jr. Chairman 1.020 Hollins Road Roanoke, Viri;inia 241112 (540) 857-5050 I+ax (540) 857-SOSC- Web Site: www.rvra.net T _" Roanoke Valley Resource Authority ~~~~~~ Disposal Fees Interest Income Beginning Balance Sale of Recyclable Material Miscellaneous Personnel Operating Capital Transfer to Reserves Debt Service ~~~~®~A~IL ]F7EIE~ Municipal Private $ 6,755,525 $ 1,000,000 $ 519,000 $ 28,000 $ 21,000 $ 1,393,955 $ 2,780,344 $ 215,200 $ 1,160,000 $ 2,774,026 1 ~~ ~ ~Jl~l[1~9I Al[~~ Total $ 8,323,525 Total $ 8,323,525 $42 Per Ton $55 Per Ton 2001-2002 BUDGET Roanoke Valley Resource Authority ~~~~.~~ ~$~~~~~~ 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 ~~~~~~ Disposal Fees $ 9,750,455 $ 7,509,000 $ 7,498,000 $ 7,122,400 $ 7,367,475 $ 6,755,525 Interest Income $ 500,000 $ 450,000 $ 500,000 $ 600,000 $ 600,000 $ 1,000,000 Beginning Balance $ - $ - $ - $ - $ - $ 519,000 Sale of Recyclable $ 20,000 $ - $ 6,000 $ 6,000 $ 10,000 $ 28,000 Material Miscellaneous $ 12,000 $ - $ - $ 20,000 $ 23,000 $ 21,000 TOTAL $10,282,455 $ 7,959,000 $ 8,004,000 $ 7,748,400 $ 8,000,475 $ 8,323,525 ~~~~~~~ Personnel $ 1,372,568 1,270,582 1,306,842 1,343,236 1,3$8,454 1,393,955 Operating $ 3,242,956 2,502,605 2,460,281 2,435,164 2,574,793 2,780,344 Capital $ 49,500 - 40,000 10,000 100,000 215,200 Transfer to Reserves $ 2,685,000 1,252,466 1,261,877 1,160,000 1,160,000 1,160,000 Debt Service $ 2,932,431 2,933,347 2,935,000 2,800,000 2,777,228 2,774,026 TOTAL $10,282,455 7,959,000 8,004,000 7,748,400 8,000,475 8,323,525 Municipal $ per ton 50 53 53 51 51 42 Private $ per ton 55 55 55 55 55 55 ~I~T~.1[~1E1~l~lG -1.0% -22.6% 0.6% -3.2% 3.3% 4.0% in expenses 2001-2002 BUDGET - 2 ~~~~ lull ~~C~~~°~[° t~®~ FY 2000-2001 BUDGET 85,400 47,300 0 0 132,700 i $ 7,367,475 $ 600,000 $ 33,000 $ - i $ 8,000,475 ) $ 2,429,102 $ 1,234,145 a $ 3,663,247 $ 4,337,228 i 2,777,228 250,000 375,000 10,000 $ 385,000 $ 400,000 $ 525,000 7 0.1890 $ 500,000 $ 25,000 - $ - $ 525,000 $ 51.00 $ 55.00 2001-2002 BUDGET 14 -/ Roanoke Valley Resource Au r~sc~v!~~°r~~ March 2g, 2001 RESOLUTION # RA 2001-344 A RESOLUTION APPROVING THE AUTHORITY'S ANNUAL BUDGET FOR FISCAL YEAR 2001-2002 AND AUTHORIZING SUBMITTAL OF SUCH BUDGET TO THE GOVERNING BODIES OF THE CHARTER MEMBER USERS FOR APPROVAL BE IT RESOLVED by the Roanoke Valley Resource Authority that: 1. The fiscal year 2001-2002 Annual Budget for the Roanoke Valley Resource Authority as set forth in the reports dated February 28, 2001 and March 28, 2001, as amended, to reduce the tipping fee for Charter Members to $42 and change anticipated revenues accordingly, including $519,000.00 as revenue to be transferred from the General Surplus Fund to the Repair and Replacement Fund as established in the Authority's June 1, 1992, Master Indenture of Trust with Crestar Bank, is hereby approved; 2, The Authority Chairman or Vice Chairman is authorized on behalf of the Authority to submit the fiscal year 2001-2002 Annual Budget and Bond Comparison to the governing bodies of the Charter Member Users, being the County of Roanoke, the City of Roanoke, and the Town of Vinton, for approval in accordance with the requirements of the Roanoke Valley Resource Authority Members Use Agreement, dated October 23, 1991, as amended. ATTEST: (~kY,ct9~10.Y1 I - ~~l X.~/) D1.~ Deborah T. Charles RVRA Board Secretary ~~ Mr. [3engtson nr~dct a motion to approve pesolulion RA 2001-344 to approve lhr. 2001-2002 Annual Budget and authorize its submittal to tlu~ Charter Member Users for approval, seconded by Ms. Hyatt, and carried by the following recorded vote: AYES: Mr. Anderson, Mr. Bengtson, Mr. Goodman, Ms. Green, Ms. Hyatt, Mr. Porterfield Mr. Robinson NOES: None ABSENT: None A-050801-2 ACTION # ITEM NUMBER ~~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 SUBJECT: Request for Approval of FY 2001-2002 Cable Television Budget COUNTY ADMINISTRATOR'S COMMENTS: ~~ •~"~~ BACKGROUND INFORMATION: Roanoke County, the City of Roanoke, and the Town of Vinton jointly operate Roanoke Valley Television (RVTV). The initial equipment and facilities for the television studio were funded through a capital grant from Cox Communications in the amount of $480,000. The studio is located at the Jefferson Center, and currently employs five full time staff members. The staff produces videos and shows for the local governments and school systems, which are cablecast along with government meetings on Cox Communications Channel 3 and Adelphia Communications Channel 3 in the West County area. RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the City, the County, and the Town. The operational budget for RVTV is provided by the three governments, based on the proportion of Cox customers located in each jurisdiction. The governing bodies have informally agreed to provide up to 20% of the franchise fee paid by Cox Communications to fund the operations of the facility. Roanoke County's share of the cable budget is 40%. ~~ During 2000-2001, RVTV has produced the following for the County: 29 videos and television shows, 24 live Board meetings, and upkeep of the Message Board. A sample of RVTV productions include: "Transportation Options," for the Senior & Challenged Citizens Group, a promotional video for Arnold R. Burton, and a recruitment video for the County Fire & Rescue Department. RVTV television shows include: "Roanoke County Today" and "Accent Excellence," an informational program that highlights the Roanoke County School System. RVTV staff members are responsible for writing original scripts, videography, graphic design, and video editing. During the past year, video production at the studio has increased by 8%, the average hours of programming per month has increased by 13%, and closed captioning capabilities were added to the Board of Supervisors Meetings. SUMMARY OF INFORMATION: The Roanoke Valley Cable Television Committee has approved the attached budget for the Fiscal Year 2001-2002 for the operation of RVTV, which is a 4% increase over last year's budget. This budget includes funding for closed captioning services for the Board of Supervisors Meetings and informational videos produced for the Roanoke County Senior & Challenged Citizens Group. Cable Television staff is carried on the County's payroll and benefit system and will receive the same salary increase and insurance costs as County employees. FISCAL IMPACT: The total RVTV budget request is $269,616, of which Roanoke County's share is 40%, or $107,846, an increase of $6,806 over last year's budget. The total franchise fee paid by Cox to Roanoke County last year is $625,385 and 20% of that is $125,077 or $17,231 more than this budget request. RECOMMENDATION: The Cable Television Committee recommends that the Board approve this budget request in the amount of $107,846. Submitted by: Elaine B. Simpson Cable Access Director Approved by l~ Elmer C. Hodge County Administrator ~'~ ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph McNamara motion to Church _ x Denied () approve budget Johnson _ x _ Received () McNamara- x _ Referred () Minnix _ x _ To () Nickens _ x cc: File Elaine B. Simpson, Cable Access Director Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance ~'~ :l2aauzaPce ~1aF~e~~ .Jeeeaiaiarc 5~`UJ `lI 2001- 2002 Budget Proposal ~µ RVTV 2000 Productions Edited Videos Title Client Length Arnold R. Burton -Recruitment County Schools 10:45 Bike Safety -Instructional City of Roanoke 5:35 (3) Bike Safety PSAs City of Roanoke :30 each Bulk & Brush Pick Up City of Roanoke 3:00 Citizen of the Year PSA City of Roanoke :30 City Council Meetings PSA City of Roanoke :30 DARE Camp Music Video City of Roanoke 7:40 Employee Appreciation City of Roanoke 12:00 (Parks & Recreation) Fire & EMS Recruitment City of Roanoke 7:30 Fire & Rescue Recruitment County of Roanoke 4:00 Future Technology & Trade Expo County of Roanoke 24:00 (2) Future Technology & Trade Expo PSAs County of Roanoke :30 each Household Hazardous Waste City of Roanoke 3:35 Inside Roanoke -Show Open City of Roanoke :60 New Bulk & Brush Pick Up City of Roanoke 3:30 Personal Property Tax PSA County of Roanoke :30 Police Recruitment City of Roanoke 10:00 Project Impact -Roanoke Valley City/C'ounty 10:00 (2) Roanoke City Libraries PSAs City of Roanoke :30 each RVTV 2000 Productions Edited Videos Title Client Length (2) Roanoke County Libraries PSAs County of Roanoke :30 each Roanoke Talk -Show Open City of Roanoke :30 Roanoke County Today -New Open County of Roanoke :30 each RVTV PSA City/County :30 School Convocation Video City Schools 10:30 Showcase on Schools County of Roanoke 5:30 Transportation Options County of Roanoke 12:00 Vinton Student Gov. Day Town of Vinton 5:00 (Music Video) VISION 2001 Forum Video City of Roanoke 11:00 (5) VISION 2001 PSAs City of Roanoke :60 each Welfare Reform City of Roanoke 16:00 W.W. II Oral History County of Roanoke 12:00 2000 Shows Total Title Client Time 12 Inside Roanoke City of Roanoke 28:50 each 12 Roanoke County Today Roanoke County 26:50 each 10 Spotlight On City Schools Roanoke City Schools 25:00 each 4 Accent Excellence Roanoke County Schools 25:00 each 1 Roanoke Talk City of Roanoke 29:00 each "" Total Productions 79 Percentage City of Roanoke 49 62 Roanoke County 29 37% 2000 Meetings Totals 24 23 1 1 1 1 1 1 1 1 Town of Vinton 1 1% Meetings City Council Meetings Board of Supervisors Meetings Roanoke City Schools -School Board Interviews City Council Budget Meeting (Civic Center) Roanoke Valley Law Enforcement Memorial Service Roanoke County Student Government Day Roanoke City Schools -State of the Schools Address City -VISION 2001 Public Forum (Civic Center) City Council Public Hearing -Victory Stadium City Council, Housing Authority, Planning Commission Meeting (Fitzpatrick Hall) RVTV Productions 1999 & 2000 Video Productions Meetings Shows Average Hours of Programming Per Month 1999 2000 Increase 36 39 +3 (8%) 61 55 -6 37 39 +2 (5%) 224 252 +28 (13 %) ~~°~ RVTV Proposed 2001- 2002 Budget Budget Proposed 1010 Regular 132,632.00 138,924.00 2100 FICA (Employer Contribution) 10,147.00 10,628.00 2200 Retirement - VRS 18,184.00 15,087.00 2202 Deferred Comp Match 0 480.00 2300 Group Health Insurance 15,146.00 19,299.00 2310 Group Dental Insurance 813.00 828.00 2400 Life Insurance - VSRS 1,061.00 1,111.00 3013 Professional Services -Other 23,500.00 25,000.00 (Includes $750.00 for Closed Captioning of Sr. & Challenged Citizens Videos) 3202 Repairs (Office Equipment) 500.00 250.00 3204 Repairs Vehicles (By Garage) 0 300.00 3209 Repairs (Other Equipment) 2,000.00 2,000.00 3305 Maintenance Service Contracts 720.00 720.00 3530 Printed Forms 250.00 250.00 3610 Advertising 1,000.00 500.00 5210 Postage 250.00 250.00 5230 Telephone 5,650.00 5,650.00 5235 Car Phones 350.00 350.00 5236 Pager Service 0 288.00 5305 Motor Vehicle Insurance 1,500.00 1,400.00 5308 General Liability Insurance 1,945.00 2,121.00 5410 Lease/Rent of Equipment 800.00 800.00 5420 Lease/Rent of Buildings 29,880.00 29,880.00 5501 Travel (Mileage) 250.00 200.00 5504 Travel (Convention & Conf.) 1,000.00 1,000.00 5520 Dinner Meetings & Luncheons 500.00 500.00 5540 Training & Education 1,000.00 500.00 5801 Dues & Association Membership 700.00 700.00 6010 Office Supplies -General 1,500.00 1,500.00 6013 Small Equipment & Supplies 2,000.00 2,500.00 6014 Video Supplies 4,500.00 5,000.00 6080 Gas, Oil & Grease 800.00 800.00 6091 Tires, Tubes Parts 0 300.00 6202 Subscriptions 500.00 500.00 Total $259,078.00 $269,616.00 Increase over last year: $10,538.00 or 4% RVTV Financial Report Current Account Balances as of Feb. 28, 2001 213200 (Operating Budget) .................................................................$104,683.15 213300 (Cox Cable Capital Grant) ......................................................$154,402.71 213500 (RVTV Year-End Rollover Account) .....................................$131,673.70 Account 213500 (RVTV Year-End Rollover) represents the unused funds from the Operating Budget since 1991. RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into this savings account which will be used for capital purchases after the Capital Grant from Cox is depleted. ~"`~ Cox Communications 2000 Franchise Fees Cox Communications paid a 5% franchise fee to the local governments in 2000 which amounted to $1,563,463.00. The local governments have traditionally agreed to allocate up to 20% of the franchise fees collected to the RVTV Operating Budget. For the coming year, that amount would be $312,693.00. RVTV is requesting a budget of $269,616.00 which is $43,077.00 less than that amount. Cox calculates the percentage of subscribers (December 31, 2000) in each locality as follows: Locality Subscribers Percentage City 32,065 55% County 22,997 40% Vinton 2,762 5% Based on those figures, each locality's contribution to an Operating Budget of $269,616.00 would be as follows: City $148,289 County $107,846 Vinton' $13,481 n ACTION NO. ITEM NUMBER '°'" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: Request to Expand the Training Opportunities for the Police Department COUNTY ADMINISTRATOR'S COMMENTS: 1 support Chief Lavinder's request to expand the training opportunities of the Police Department. We are pleased with the Cardinal Academy and will continue to use this service for most of our training. Participating in training programs with other police departments and the State Police will allow us to take advantage of flexible schedules and special training classes. The overall cost to the County will be the same or less. Recommend approval. BACKGROUND: The County Police Department and County Sheriff's Office have contracted with the Cardinal Criminal Justice Academy (Cardinal Academy) since 1988 to provide most of the basic training and in-service training for the officers and personnel of these Departments. Other member agencies of the Cardinal Academy are from agencies in localities of the Roanoke and New River Valley areas. Based on revisions to their charter in 1997 to add other members, Cardinal Academy has a separate contract with our Police Department and our Sheriff's Office. One of the requirements for the accreditation of our Police Department is that the person employed by the Police Department must be certified before they are allowed to work independently in the field. For local Sheriff's offices of this region, the Cardinal Academy has provided the required training in a satisfactory and timely basis. The City of Roanoke has it's own Police Academy (not a regional academy) and the Martinsville area operates the Piedmont Regional Criminal Justice Training Academy as a separate regional academy. In addition to the Cardinal Academy, the Roanoke County Police Department has trained officers at both of these facilities as well so that we could place the officers in service on a timely basis. In the 2000 session of the General Assembly, VA. Code 15.2-1747 was amended concerning membership in said regional academies to require atwo-thirds vote of the member agencies of a regional academy to add or withdraw membership i T ~'-3 and to limit the times for consideration of withdrawal from the membership to be once every five years. Pursuant to the new code section, "The board of directors shall consider requests to withdraw in October 2001, and in October of every fifth year thereafter. No requests to withdraw shall be considered at any other time, unless agreed to unanimously. Any withdrawal approved by the board of directors shall be effective on June 30 of the following year." Section 3 of the contract with the Cardinal Criminal Justice Academy stipulates "The Academy and this charter (contract) shall exist in perpetuity, subject however, to dissolution under one of the following conditions:... B. On June 30 of any year, in the event the governing body of any participant desiring to withdraw shall have notified the Academy's Governing Council of its intent to withdraw, on or before the preceding October 1. The notice provided for herein shall be in writing." Section 6 B of the Cardinal Academy agreement further provides for the operating budget of the Academy stating "each participant agrees that for any year in which a participant receives services of the Academy, it shall appropriate to the Academy 100% of the net total costs minus federal or state grants which shall be determined by the percentage of law officers that the jurisdiction is authorized." The local cost for participation in the Cardinal Academy is $170 per person for 141 people. At this time, the Police Department needs to expand its base of opportunity by formalizing relationships with other training facilities without being bound to a five year commitment such as would be required with the Cardinal Academy. This will allow for more timely instruction, more specialized services, the opportunity to interact with other large agencies and will foster an enhanced regional effort. The Roanoke County Sheriff's Office would continue to be a part of the Cardinal Criminal Justice Academy for it's primary training needs. Written notice needs to be forwarded to the Cardinal Criminal Justice Academy advising of our intent to terminate our formal participation in the contract. For the upcoming fiscal year, we would continue to pay our share of the cost as provided in the contract. Thereafter, we would pay to the facility providing the training for the services rendered. It is suggested that the County Administrator be authorized to communicate this intent to the Academy and that staff be allowed to negotiate with Cardinal Academy, Roanoke Police Academy, and the Piedmont Academy to provide for our training needs. ALTERNATIVES: 1. Terminate the formal relationship between the Roanoke County Police Department and the Cardinal Criminal Justice Academy and allow the County Administrator and staff to secure the training using the other facilities as necessary. a ~"/ 2. Continue to participate in the Cardinal Criminal Justice Academy for the next five years monitoring the training efforts afforded to our department. FISCAL IMPACT: None. The contribution for the FY 2001-02 would continue to the Cardinal Criminal Justice Academy as in the past. In the future, training by our staff (in kind match) or the purchase of training slots in other facilities would come from monies within the Police Department. RECOMMENDATIONS: Staff recommends alternative 1 authorizing the County Administrator to communicate our desire to terminate the formal relationship between the County Police Department and the Cardinal Criminal Justice Academy and authorizing staff to negotiate training opportunities with appropriate facilities to meet the training needs of the department. The relationship between the Roanoke County Sheriff's Office and the Cardinal Criminal Justice Academy would not change. Respectfully submitted, Approved by, , ~~ James R. Lavinder Elmer C. Hodge Chief of Police County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved ( ) Denied ( ) Received ( ) Referred ( ) To Motion by: Church Johnson McNamara Minnix Nickens cc Sheriff Holt . - - A-050801-3 ACTION NO. ITEM NUMBER "'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: Request to Apply to the State for a Social Work Supervisor Position for the Department of Social Services COUNTY ADMINISTRATOR'S COMMENTS: '~'~r"'~'~~ BACKGROUND: The Virginia Department of Social Services has set a recommendation of a 1:6 supervisor to staff ratio for the Social Work classification. The current ratio in our department is 1:9. In April 2001, two Title IV-E social worker grant positions were placed under the supervision of Social Services and in July 2001, the Comprehensive Services Office will be placed under the supervision of this department. These programs are directly related to current service provision by this Department, however, the supervisor to staff ratio will have increased to 1:10+. This increased ratio does not include an average of 4-6 Social Worker interns supervised by these same Social Work Supervisors each semester. This request is to seek permission from the State to employ a full time Social Work Supervisor effective 7/1/01 and to increase the Classification Plan by one full time position. The State will provide 80% funding required for this position. The remaining 20% will come from Title IV-E reimbursement, City of Salem share of administrative costs and the current Social Service budget. No new County dollars will be required. FISCAL IMPACT: Total cost, salary and benefits, to employ a Social Work Supervisor is $56,000. The State Department of Social Services will reimburse 80% of this total cost; the remaining 20% will be funded from Title IV-E reimbursement, City of Salem share of administrative cost and the current Social Service budget. ti. STAFF RECOMMENDATION: ~~ " Staff requests authority to seek approval by the State Department of Social Services to add one Social Work Supervisor position to the Department of Social Services. Once approved, we will submit a report on the consent agenda authorizing the increase of allocated staff by one position and appropriating the new monies to cover the cost. Respectfully Submitted by Betty R. McCrary, Ph.D. Director, Dept. of Social Services ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approved by: -'~.--" Elmer C. Hodge County Administrator Motion by: H. Odell Minnix motion to authorize aQplication for additional position VOTE No Yes Church _ x Johnson _ x McNamara_ x Minnix _ x Nickens x Abs cc: File Betty R. McCrary, Director, Social Services Joe Sgroi, Director, Human Resources ~. A-050801-4 ACTION NO. ITEM NUMBER w. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: Request for Appropriation for New Fire Alarm System for the Roanoke County Administration Center COUNTY ADMINISTRATOR'S COMMENTS: r~ --~"`~~" ~" 4~~~~~ BACKGROUND: The current fire alarm system at the Roanoke County Administration Center met the Fire Code at the time it was installed, but is not in compliance with current law. There is no visual alarm, the floors are not connected, and the elevators automatically return to the first floor, even if a fire is detected there. During recent fire drills at the building, employees and citizens were not able to evacuate in a safe manner, because the alarm system could not be heard throughout all four floors. In a real emergency, people in the building would be at risk of serious injury. During the recent purchase of the Salem Bank and Trust Building, funding was included to address similar issues in that facility. The only other two story County building with public access is the Courthouse, which has an alarm system in place. SUMMARY OF INFORMATION: Staff worked with a consultant to review the current Code and the fire alarm system at the Administration Center. The consultant designed a system which will address the deficiencies and bring the building up to Fire Code and ADA regulations. The fire marshal and building official have reviewed the plans and are in agreement with the design. The system was placed out to bid, and a bid opening was held on April 10. Including professional fees and a 10% contingency fund, the lowest responsible bid was $101,500. ~"" FISCAL IMPACT: The cost of the alarm system is $101,500, and funds are available in the capital fund unappropriated balance to cover this cost. STAFF RECOMMENDATION: Staff recommends that the Board appropriate $101,500 from the capital fund unappropriated balance to cover the cost of installation of the alarm system. Respectfully Submitted by Anne Marie Green Director of General Services Approved by: ~c~ ~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Approved (x) Motion by: Joseph B. Church motion to Church _ x Denied () appropriate $101,500 from the Capital Johnson _ x Received () Fund Unappropriated Balance McNamara- x Referred () Minnix _ x To () Nickens _ x fire alarm cc: File Anne Marie Green, Director, General Services Danial Morris, Director, Finance Diane D. Hyatt, Chief Financial Officer Abs ACTION NO. ITEM NUMBER ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: First Reading of the Fiscal Year 2001-02 Budget Appropriation Ordinance. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The 2001-02 fiscal year budget was presented to the Board of Supervisors on April 24, 2001. A budget public hearing was held on May 8, 2001 to receive written and oral comment from the public concerning the proposed budget and FY2002-2006 Capital Improvements Program. Attached for your approval is the 2001-02 fiscal year Budget Appropriation Ordinance. This year's presentation of the Appropriation Ordinance again includes Projected Fund Balance amounts. This presentation discloses all significant financial resources available to fund County operations for FY01-02. The total County budget is $281,939,816. This includes all interfund and intrafund transfers. The budget net of transfers is $205,570,726. STAFF RECOMMENDATION: The format of the Appropriation Ordinance conforms with the reporting basis used at year-end in the Comprehensive Annual Financial Report. This presentation allows the same level of budget comparison as is required by Generally Accepted Accounting Principles for financial reporting purposes. This format will also consistently apply the appropriation on a fund basis for County Funds as has been used to appropriate School Funds in the past. Staff recommends approval of the first reading of the 2001-02 fiscal year Budget Appropriation Ordinance. Staff also recommends approval of the attached Classification Plan for fiscal year 2001-02. The second reading and resolution adopting the budget is scheduled for May 22, 2001. Respectfully su mitted, Approved by, _ ~ ~~ W. Brent Roberts n Elmer C. Hodge Budget Director County Administrator Approved Denied Received Referred To ACTION () Motion by: O VOTE No Yes Abs Church _ _ _ Johnson _ _ _ McNamara _ _ _ Minnix _ _ _ Nickens "`" 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2001 ORDINANCE APPROPRIATING FUNDS FOR THE 2001-02 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on May 8, 2001 concerning the adoption of the annual budget for Roanoke County for fiscal year 2001-02; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 22, 2001, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 8, 2001, and the second reading of this ordinance was held on May 22, 2001, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2001, and ending June 30, 2002, for the functions and purposes indicated: County of Roanoke Adopted FY 2001-2002 Budget May 8, 2001 Revenues: General Fund: General Government $ 119,270,978 Comprehensive Services 2,057,700 E-911 Maintenance 1,083,500 Law Library 41,648 Recreation Fee Class 877,793 Internal Services 2,429,566 County Garage 266,063 Total General Fund $ 126,027,248 Debt Service Fund $ 9,899,442 Capital Projects Fund $ 5,169,515 Internal Service Fund -Risk Management $ 882,961 Water Fund $ 11,481,175 Beginning Balance 3,565,389 15,046,564 Sewer Fund $ 6,178,620 Beginning Balance 2,187,928 8,366,548 School Funds: Operating $ 98,162,402 Cafeteria 3,747,000 Capital 1,516,078 Debt 6,864,766 New School Start-Up 1,858,135 Regional Alternative School 308,234 Grant 3,243,063 Textbook 847,860 Total School Fund $ 116,547,538 Total All Funds $ 281,939,816 ~~ County of Roanoke Adopted FY 2001-2002 Budget May 8, 2001 Expenditures: General Government: General Administration Board of Supervisors $ 267,843 County Administrator 212,194 Community Relations 181,129 Asst. Co. Administrators 270,468 Human Resources 454,776 County Attorney 372,610 Economic Development 509,851 Total General Administration $ 2,268,871 Constitutional Officers Treasurer $ 676,007 Commonwealth Attorney 602,527 Victim/Witness 33,480 Commissioner of the Revenue 645,744 Clerk of the Circuit Court 777,655 Sheriffs Office 1,362,508 Care & Confinement of Prisoners 3,714,208 Total Constitutional Officers $ 7,812,129 Judicial Administration Circuit Court $ 157,068 General District Court 40,478 Magistrate 1,655 J & DR Court 13,429 Court Service Unit 597,885 Total Judicial Administration $ 810,515 Management Services Real Estate Assessments $ 786,145 Financial Planning 979,426 Public Transportation 105,200 Management and Budget 146,192 Procurement Services 355,330 Total Management Services $ 2,372,293 ~i County of Roanoke Adopted FY 2001-2002 Budget May 8, 2001 Public Safety Police $ 7,476,406 Fire and Rescue 6,796,673 Total Public Safety $ 14,273,079 Community Services General Services $ 344,325 Solid Waste 4,051,170 Community Development 3,071,856 Building Maintenance 1,495,796 Total Community Services $ 8,963,147 Human Services Grounds Maintenance $ 1,552,783 Parks and Recreation 2,026,164 Public Health 475,908 Social Services 4,851,923 Contributions-Human Service, Cultural, Tourism 361,512 Library 1,987,231 VPI Extension 89,456 Elections 235,725 Total Human Services $ 11,580,702 Non-Departmental Employee Benefits $ 2,039,647 Miscellaneous 821,000 Internal Service Charges 2,154,575 Total Non-Departmental $ 5,015,222 F- ~ County of Roanoke Adopted FY 2001-2002 Budget May 8, 2001 Transfers to Other Funds Transfer to Debt -General & Schools $ 7,075,628 Transfer to Capital 3,311,380 Transfer to Schools 51,963,752 Transfer to Schools -Future Operations 1,500,000 Transfer to Schools -Dental Insurance 347,299 Transfer to Internal Services 882,961 Transfer to Comprehensive Services 879,000 Transfer to County Garage 115,000 Total Transfers to Other Funds $ 66,075,020 Unappropriated Balance Board Contingency 100,000 Total General Government $ 119,270,978 Comprehensive Services $ 2,057,700 E-911 Maintenance $ 1,083,500 Law Library $ 41,648 Recreation Fee Class $ 877,793 Internal Services Management Information Systems $ 1,865,428 Communications 564,138 County Garage $ 266,063 Total Internal Services $ 2,695,629 Total General Fund $ 126,027,248 County of Roanoke Adopted FY 2001-2002 Budget May 8, 2001 Debt Service Fund $ 9,899,442 Capital Projects Fund $ 5,169,515 Internal Services Fund -Risk Management $ 882,961 Water Fund $ 11,753,818 Unappropriated Balance 3,292,746 15,046,564 Sewer Fund $ 6,462,557 Unappropriated Balance 1,903,991 8,366,548 School Funds: Operating $ 98,162,402 Cafeteria 3,747,000 Capital 1,516,078 Debt 6,864,766 New School Start-Up 1,858,135 Regional Alternative School 308,234 Grant 3,243,063 Text Book 847,860 Total School Funds $ 116,547,538 Total All Funds $ 281,939,816 In addition to the above revenues and expenditures, the following beginning balance will be appropriated to the Unappropriated Balance of the respective fund: General Fund $ 7,500,000 Capital Fund 700,000 f-~ ~rv 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 2001, are re-appropriated to the 2001-02 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 2001, and appropriations in the 2001-02 budget. 5. That all school fund appropriations remaining at the end of the 2000-01 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 2001-02. ~-1 6. That all General Fund appropriations remaining unexpended at the end of the 2000-01 fiscal year not lapse but shall be re-appropriated as follows: a) 40% of these unexpended appropriations shall be transferred to the unappropriated Capital Fund Balance; b) 60% of these unexpended appropriations shall be re-appropriated to the same department for expenditure in fiscal year 2001-02 as provided by Resolution 042396-5. 7. Revenues collected for FY00-01 that exceed revenue appropriations for the year shall be re-appropriated for specific capital expenditures as follows: Paramedic/Firefighters - 15 $337,500 J&DR Court Repairs 300,000 New High School -Water/Sewer Connection Fees 225,000 Tourism 200,000 Fuel Costs 200,000 Patrol Vehicles (6) -New Officers 150,000 Detention Costs 260,000 CPMT 100,000 HP Computer Upgrade 100,000 Economic Development - Tanglewood Mall 75,000 Regional Partnership/Convention and Visitors Bureau 35,000 Blue Ridge Behavioral Health Care 38,423 E-Government 50,000 VA Western Comm. College -Site Preparation** 32,267 Total 2,103,190 ** 1/3 funding for 3 years (2"d Year) 7 r 7 N N N Grp (rp Grp O O O ~ ~ O O O O O O ~ ~ ~ ~ ~ M M M M M lO~ IM7 M E N 10 aD aD a0 O O O M M M M M M M M M M M r r r r r r r r r r r r r X N M O 7 R l0 f0 (O r r r r r r r r r r r a0 oD c0 a0 00 00 a0 00 a0 00 e0 cO oD A N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N ~ v ao 0o co 00 0o ro popp o 0 pp 0 0 0 0 0 0 0 o r r r r r r r r r r r r r 'p f0 O Ol O O) M M f~ M M f+I M M M M M M M M r r r r r r r r r r r r r o, ao co ~ r ~ co m co rn rn rn rn rn rn rn rn rn rn rn o 0 0 0 0 0 0 0 0 0 0 0 0 'C a0 O) O O O N N N N N N N N N N N 7 ~f < R 7 7 7 R 7 7 R 7 'C N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O O N ~ ~ N N O) O O1 G 7 'Q 'Q of R V R 7 R R 7 7 7 r r~ n ~ o o Oi u4i Si Si Si gi gi Si Si gi Si = E N rn r r r rv_ ~ so v_ 7 7 7 7 7 R 7 R 7 7 a 7 a 7 V et it < 7 7 v_ 7 O ~ 'E_ ui N m ~c m r r ~ co co ao 0o co 0o cc ao ao ao 0o rn of rn of of of of ai of of rn of ai `m ~. `0 a h E W t0 O N ~ t0 N ~ t0 ~ N t0 00 M ~ N ~ M N M M N ~ R N N ~ N M N r ~- w Z Vj m U ~ o m a H m Z = c m aci °c m O m ~ o v~ ;~ E o 0 0 w o a o 0 ~ 3 d N ~ m~ ~ m ami m `o ~ ~ ~ v o~ Z O a m ~ m o 0 0 0 ~ m o m~ m o m e O p Z o 'Z m m m ~ m o 'Z > o ~ m o O N~ m ~ c tp -o v v = m d m ~ m aZi ~ v ~ ~ m o~ ~~ m U ~ m m ~ m m ~ ~ ~~ cmi N ~ m ~~ ~ ~ m N ~ Q O m f0 L y C N N ~ ,.'C- N m N m L E N lQ C f0 C m w f0 C E N m m V O N c c m Y ~' 'o ~ a~ Y ~' ° '~ ~ ~ E m 'v m •~ ~ m c m '~ ~ m E L Y £ ~ LL N e_NQ (~ ~ ~ a (~ ai a ~ ~ ai ai a ~ a a a a U F vi ii tq ~ ii (~ ~ tq ~ iL U ~ a C .Z ~ ~• V ~ ~ o `' ~ Q N V (Q y y .[ d L ~ ~ p ~ fp a G n G O. 6. 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M M E to 1~ O M (O r (p r 00 lI') 'st M Q ~ ~ 0 0 ~ Qj O O O ~ ~ N M M ~ ~ to (p I~ 00 Oi O ~ N M ~ (p I~ 00 O r M st (fl 0p O = r r r' r r r r r r ~- r r ~-- r N N N N N N N N M M M M M M ~ W O O O r r r N r M r e}' r ~A r Cfl r i~ r 00 r O r O N r N N N M N d' N ~ N (O N I~ N 00 N O N O M r M N M M M ~ M lI') M (p M I~ M 00 M O M O ~ r 'cr N ~ M ~ Q Action No. Item No. " ~t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: May 8, 2001 AGENDA ITEM: Request for Public Hearing and First Reading of Ordinance to Establish Emergency Medical Ambulance Fees for Service. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On March 27, 2001 the Board of Supervisors authorized County Administrator Elmer Hodge to advertise for the hiring of 15 additional Fire and Rescue personnel in order to achieve the goal of ensuring Advance Life Support Service to 80% of the population of Roanoke County within 6 minutes, twenty four hours per day, seven days per week. The Board further authorized the funding for these positions to come from the establishment of an ambulance fee for service. Because of the start up time required to implement the fee for service change, the first six months of funding will come from the 2001 year end surplus. In order to charge ambulance fee for service, state law requires that the Board of Supervisors approve an ordinance. The approval of the ordinance requires a first reading, a public hearing, and a second reading. The approval of the ordinance will allow the Board to adopt the specific ambulance fee for service charges in a resolution to be subsequently considered at a future Board meeting. The staffing plan and fee for service option has been discussed by Fire and Rescue Chief Richard Burch, Assistant County Administrator Dan O'Donnell and the Volunteer Rescue Chiefs Association at a meeting held on April 11, 2001 and consensus was reached on these issues. FISCAL IMPACT It is estimated that the cost for the additional 15 Fire and Rescue personnel necessary to reach the goal of 80% of the population of Roanoke County within 6 minutes will be r~ $675,000 for fiscal year 2001-2002. Based on the hiring and training schedule developed by the Department of Fire and Rescue for the additional staff, the fee for service is needed to generate $337,500 in the upcoming fiscal year. The remaining $337,500 has been set aside from the 2001 year end anticipated surplus. ALTERNATIVES Option 1 -Approve the first reading of the Ambulance Fee for Service Ordinance and establish the Date of May 22 for a Public Hearing and second reading. This will allow the hiring process for the 15 additional staff to proceed on schedule. Option 2 -Deny the first reading of the Ambulance Fee for Service Ordinance and discontinue the process of hiring the 15 additional staff until another suitable revenue source is determined. STAFF RECOMMENDATION Staff recommends the approval of Option 1 in order to ensure adequate revenues for the provision of the additional 15 Fire and Rescue personnel necessary to meet the goal of Advanced Life Support Service provision to 80 percent of the population of Roanoke County within six minutes. Respectfully submitted: Daniel R. O'Donnell Assistant County Administrator Approved: Elmer C. Hodge County Administrator ACTION No Yes Abs Approved () Motion by: Denied ( ) Received to Referred to Church _ _ _ Johnson McNamara _ _ Minnix _ _ Nickens AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2001 ORDINANCE ENACTING ARTICLE VI. FEE FOR SERVICES OF CHAPTER 2 ADMINISTRATION OF THE ROANOKE COUNTY CODE, TO REQUIRE A PERMIT TO OPERATE EMERGENCY MEDICAL SERVICES VEHICLES IN THE COUNTY, TO ESTABLISH REASONABLE CHARGES FOR PERMITTED ACTIVITIES AND MINIMUM STANDARDS FOR OPERATIONS, AND TO PROVIDE FOR APPEALS FROM DENIALS, REVOCATIONS OR SUSPENSIONS OF PERMITS WHEREAS, the Roanoke County Departments of Fire and Rescue is committed to protecting the health and safety of all the citizens of Roanoke County by providing timely responses by its trained emergency services personnel to emergency situations; and WHEREAS, the County of Roanoke has embarked upon a program to hire fifteen additional trained fire and emergency services personnel to provide an acceptable level of response to calls for emergency services; and, WHEREAS, the cost of emergency transports by trained emergency services personnel is usually covered by most health insurance policies so that charging individuals for the cost of emergency transports to hospital emergency rooms or other appropriated locations for emergency care is an appropriate means of funding a part of the cost of Roanoke County's emergency services; and WHEREAS, Section 32.1-111.14 of the Code of Virginia empowers the Board of Supervisors of Roanoke County to enact an ordinance which establishes reasonable conditions for the provision of emergency services within the county, including granting of permits, limiting the number of emergency medical service vehicles to be operated inthe county, establishingreasonable charges forproviding emergency services, setting minimum limits of insurance coverage, and establishing such other regulations as are reasonably necessary and consistent with other laws and regulations for the operation of emergency medical service vehicles; and ~: d~ WHEREAS, the Board of Supervisors of Roanoke County makes findings of fact that, having previously established the goal of providing an acceptable level of response time for emergency medical services which would insure that eighty (80%) percent of the county's population would receive a response by advance life support services within six (6) minutes of the initial emergency call, such goal will require twenty-four (24) hour staffing of four (4) stations, Vinton, Clearbrook, Fort Lewis and Hollins which will necessitate the hiring of not less than fifteen (15) additional trained emergency services personnel funded, in part, by the fees generated by this ordinance; and WHEREAS, the first reading of this ordinance was held on May 8, 2001; and after notice as required by law, the second reading and public hearing was held on May 22, 2001. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. ThatARTICLE VI. FEE FOR SERVICES of Chapter 2 ADMINISTRATION, be enacted as follows: ARTICLE VI. FEE FOR SERVICES Sec. 2-130. Definitions. As used in this chapter, the following words and phrases shall have the meanings as set forth in this section, unless the context clearly indicates a different meaning: Ambulance: The term "ambulance" shall mean any publicly or privately owned vehicle that is specially designed, constructed or modified and equipped for and is intended to be used for and is maintained or operated to provide immediate medical care to or transport of persons who are sick, injured, wounded or otherwise incapacitated or helpless. Emergency: The term "emergency" shall mean an unforseen condition or circumstance 2 ~= a in which there is a need for immediate medical care in order to prevent loss of life or aggravation of illness or injury. Emergency medical services vehicle: The term "emergency medical services vehicle" shall mean an ambulance, rescue squad vehicle, fire truck or other government owned vehicle which may be used for or is maintained or operated to provide immediate medical care to or transport of persons who are sick, injured, wounded or otherwise incapacitated or helpless. Patient: The term "patient" shall mean an individual who is sick, injured, wounded or otherwise incapacitated or helpless. Permit: The term "permit" shall mean a permit issued by the county administrator or his designee, authorizing the operation of an ambulance. Person: The term "person" shall mean an individual, firm, partnership, association, corporation, company, group of individuals acting together for a common purpose, or organization of any kind. Section 2-131. Charges for ambulance services. The Board of Supervisors may establish by resolution, upon recommendation of the County Administrator and the Chief of Fire and Rescue, reasonable fees for the provision of emergency medical services by all emergency medical service personnel, whether volunteers or paid public employees, and by all private ambulances operating under a permit issued pursuant to this article. Section 2-132. Permit required; exceptions. (a) No person shall operate or cause to be operated a private ambulance or emergency medical services vehicle from within the county to any other location within or outside the county, unless such person possesses a permit. (b) The Chief of Fire and Rescue, or his designee, is authorized to determine and prescribe the areas of service within which a permit holder may operated within 3 -, the county so as to assure adequate coverage throughout the geographical area of the county. Further, the number of permits for ambulances or emergency medical service vehicles in the county may be limited to achieve the objectives of this article. (c) No permit shall be required for operation of a private ambulance or emergency medical services vehicle which is (1) Engaged in the transportation of a person from a point beyond the limits of the county to a location within the county; or (2) Engaged in the transportation of a person through the county. (d) No permit shall be required for operation of a private ambulance or emergency medical services vehicle when used to render assistance, at the request of the county, in the case of a major catastrophe or emergency with which the vehicles which have received a permit to operate in the county are insufficient or unable to cope. . (e) The provisions of this Article shall not apply to any ambulance or emergency medical services vehicle owned and operated by the Town of Vinton, without their consent. Section 2-133. Volunteer rescue squads and governmental agencies. Volunteer rescue squads and the members thereof who are acting in such capacity and agencies of the County of Roanoke and their employees who are acting in any capacity of emergency services shall be subject to the provisions of this chapter. Section 2-134. Permit- Application. Any person who desires a permit shall file a sworn application with the Chief of Fire and Rescue, or his designee, on a form prepared and provided for that purpose. The application shall include evidence of compliance with the terms and provisions of this chapter and such other information as the Chief of Fire and Rescue, or his designee, 4 t',,yy. shall require. Section 2-135. Same -Requirements. No person shall be issued a permit unless he: (1) Furnishes proof that he possesses a valid permit issued by the Commonwealth of Virginiato operate an ambulance or emergency medical service vehicle. (2) Files a schedule of rates to be charged for services rendered under the permit which shall not be less than the charges authorized by Section 2- 131, above. (3) Agrees in writing to comply with the terms and conditions of this chapter, other provisions of the Roanoke County Code, any reasonable rules and regulations developed by the County Administrator orhis/her designee for the implementation of this article, and applicable state and federal laws and regulations. (4) Agrees in writing to provide mutual aide assistance, if available, in any emergency situation upon the request of the county. (5) Provides an appropriated certificate of insurance, or certificate of self- insurance where appropriate, indicating the following minimum coverages: motor vehicular liability insurance of one hundred thousand dollars ($ 100,000.00) per occurrence and three hundred thousand dollars ($ 300,000.00) aggregate and general liability insurance of one hundred thousand dollars ($100,000.00) per occurrence andthree hundredthousand dollars ($ 300,000.00) aggregate. The certificate of insurance shall contain a clause obligating the company issuing the same to give fifteen (15) days notice in writing to the County Administrator and the County's Risk Manager before the cancellation of such policies. The County of Roanoke 5 ~` shall be named as an additional insured on such policies of insurance as its interests may appear. Section 2-136. Same -issuance or denial. (a) The Chief of Fire and Rescue, or his designee, upon consideration of the requirements set forth in this chapter, shall grant or deny the request for permit. The decision of the Chief of Fire and Rescue, or his designee, shall be in writing and he/she shall mail a copy thereof to the applicant at the address listed on his/her application. (b) Any person who is denied a permit by the Chief of Fire and Rescue, or his designee, may appeal the same to the County Administrator, by written notice filed within thirty (30) calendar day of the date of the mailing of the Chief's/designee's decision. The County Administrator, after such investigation and hearing as he/she may deem appropriated, may affirm, reverse or modify the prior decision, or may remand the matter for further investigation or action. (c) Any person who is denied a permit by final decision of the County Administrator may appeal the same to the Board of Supervisors by written notice filed with the Clerk of the Board within thirty (30) calendar days. of mailing of the County Administrator's final decision. Uponproperfiling ofsuch appeal, after such notice and hearing as the Board of Supervisors may deem appropriate, the Board may affirm, reverse, or modify the County Administrator's decision, or may remand the matter for further investigation or action. Section 2-137. Duty to give notice of change of circumstances. The applicant for a permit or, if a permit has been granted, the holder of a permit shall immediately give notice in writing to the Chief of Fire and Rescue of any change in the information set forth in the application for permit, including, without limitation, any change in rates, insurance coverage, or the ownership of fifty (50%) percent or more of 6 ~® the common stock of the corporation which has applied for or has received the permit. Section 2-138. Current holders of certificates of public convenience and necessity. Any person who, on the effective date of this ordinance, holds a certificate of public convenience and necessity issued by the county or the Commonwealth of Virginia licensing the operation of an ambulance or vehicle forthe transportation of handicapped persons may, for a period of sixty (60) calendar days after the effective date of this ordinance, continue to operate same within the County of Roanoke. Thereafter such person shall be required to have a permit issued by the Chief of Fire and Rescue, or his designee. Section 2-139. Suspension or revocation of permit. (a) Any permit issued under this chapter maybe suspended or revoked by the Chief of Fire and Rescue, or his designee, after a hearing, for failure to comply with the provisions of Title 32.2, Chapter 5, Article 2.1 of the Code of Virginia or of this Chapter or any other provision of local, state or federal law or regulation. Such hearing shall be held after ten (10) calendar days prior written notice, mailed to the permit holder at the address listed on his application or any subsequent written notification of change of address. After the hearing, the Chief of Fire and Rescue, or his designee, shall render his decision in writing and shall mail a copy thereof to the permit holder at the address described above. The decision of the Chief of Fire and Rescue, or his designee, shall be effective as of the date established in his decision and shall not be stayed pending the outcome of any appeal. (b) Any permit holder affected by an adverse decision of the Chief of Fire and Rescue, or his designee, may appeal the same to the County Administrator, by written notice filed within thirty (30) calendar day of the date of the mailing of the Chief's/designee's decision. The County Administrator, after such investigation 7 ~a and hearing as he/she may deem appropriated, may affirm, reverse or modify the prior decision, or may remand the matter for further investigation or action. (c) Any permit holder affected by an adverse decision of the County Administrator may appeal the same to the Board of Supervisors by written notice filed with the Clerk of the Board within thirty (30) calendar days of mailing of the County Administrator's final decision. Upon proper filing of such appeal, after such notice and hearing as the Board of Supervisors may deem appropriate, the Board may affirm, reverse, or modifythe CountyAdministrator'sdecision, ormayremandthe matter for further investigation or action. Section 2-140. Sale, assignment, etc. prohibited. No permit granted under this chapter may be sold, assigned, or transferred, nor shall it in any way vest in any person, other than the applicant to whom the permit is granted, any rights or privileges under the permit. For purposes of this section, the transfer of ownership of fifty (50%) percent or more of the common stock of a corporation which has been granted a permit shall be deemed to be a transfer of the permit. Section 2-141. Authorization to provide nonemergency services: response to emergencies permitted under limited conditions. (a) The holder of a permit shall be authorized to respond to requests for non- emergency service. Response to emergencies shall not be permitted unless: (1) A request is made by the patient or by someone on behalf of the patient. (2) A .request is made by an authorized representative of the county. (3) A condition is coincidentally observed by the owner or operator of the ambulance which requires immediate attention. (b) A permit holder who provides ambulance or emergency medical service under emergency conditions shall give immediate notice of such response at the time of response to the county's emergency dispatch/E-911 center. 8 F~ Section 2-142. Operations within the county. (a) As a condition of the permit, the perrrut holder agrees to provide service throughout the geographic area designated by the permits, which may include the Town of Vinton. The Town of Vinton is hereby authorized to exercise any of the powers set forth in paragraphs A & B of Section 32.1-111.14 of the Code of Virginia beginning one hundred eighty (180) days from receipt of a certified copy of this ordinance from the clerk of this board. (b) No permit holder shall refuse to transport any person in the county to any hospital emergency room, approved by the County Administrator or his/her designee, in the county or an adjoining city without just cause. For purposed of this section, the term "just cause" shall include unavailability of qualified personnel or vehicles and the inability or refusal of the patient to pay for the requested ambulance service. Section 2-143. Service logs. Every permit holder shall maintain accurate service logs of operations undertaken in accordance with its permit. Such service logs shall include, with regard to each request for ambulance service, the time and date the request was received, the location of the patient on whose behalf the request was made, the time the ambulance arrived at the location, the destination and time of amval at the destination. If the request was denied, the log shall indicate the reason for such denial. In addition, the service log shall include any other information required by the Chief of Fire and Rescue. Such logs shall be maintained for a period of three (3) years and made available for inspection by authorized representatives of the county upon reasonable request. Section 2-144. Powers and responsibilities of the County Administrator. The County Administrator, or his designee, is hereby authorized to exercise the following powers and responsibilities inorder toeffectively achieve the purpos es of this 9 ,. ~a article, as follows: (a) To enter into contracts with any person for the administration and collection of any fees which are imposed by the Roanoke County Department of Fire and Rescue or other county agency, by any volunteer rescue squad or other non-profit organization operating under any permit granted in accordance with this article; (b) To establish reasonable rules and procedures for imposing and collecting authorized fees for the provision of emergency medical services; (c) To write off as uncollectible any accounts which are reasonably deemed to be uncollectible; and (d) To exercise such other reasonable powers and authority as shall be necessary for the proper administration of this article. 2. That this ordinance shall be in full force and effect from and after the date of its adoption. 10 ACTION NO. ITEM NO. ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY AMENDING SECTION 21-73, GENERAL PREREQUISITES TO GRANT OF DIVISION 3. EXEMPTION FOR ELDERLY AND DISABLED PERSONS OF CHAPTER 21. TAXATION TO INCREASE THE TOTAL COMBINED INCOME PROVISION FOR REAL ESTATE TAX EXEMPTION FOR THE ELDERLY AND HANDICAPPED COUNTY ADMINISTRATOR'S COMMENTS: ~~~~r,~y~r~Lv-tia~ BACKGROUND: This ordinance increases the "total combined income" limitation of the County's real estate tax exemption program for elderly or disabled persons from $30,000 to $50,000. By Ordinance 84-232 adopted on December 18, 1984 the County increased the limitation on total combined income for exemption or deferral of real estate taxes for certain elderly or permanently or totally disabled persons from $15,000 to $18,000. Ordinance 22388-9 adopted on February 23,1988 increased this limitation from $18,000 to $22,000. Ordinance 82791 adopted August 27,1991 increased this limitation from $22,000 to $30,000. Ordinance 062497 adopted on June 24,1997 increased "the net combined fmancial worth" provision of this ordinance from $75,000 to $100,000. The 2001 session of the Virginia General Assembly adopted HB 1987 and SB 939, which provided local governments with the option to increase the total combined income limitation from $30,000 to $50,000 for the elderly and handicapped real estate exemption. The Governor has signed this legislation, and it will take effect July 1, 2001. An eligible person may file an application for this exemption between February 1 and March 31 of the year for which the exemption is claimed. The amount of the exemption is that portion of the tax which represents an increase in real estate tax liability since the year the taxpayer reached 65 or became disabled. SUMMARY OF INFORMATION: Currently the County budgets $400,000 for this tax exemption program for 1280 participants. Out of a County population of 85,000, approximately 16,600 are over 65 years of age. This is the fastest growing segment of the County's population. The latest economic data reports that the County's median family income is $43,929. The real estate tax is a calendar year tax. If the Board adopts this ordinance, it will go into effect ~° January 1, 2002 for the 2002 calendar tax year. FISCAL IMPACTS: Currently the Board budgets $400,000 for this program. Depending upon the number of eligible persons applying for this exemption, it is estimated that the annual fiscal impact of this amendment could range from $280,000 to $340,000. Since this ordinance would notbecome effective until the 2002 tax year, and applications under the increased limits would not be received until February-March 2002, any fiscal impact would not be realized until the next fiscal year (2002-2003). STAFF RECOMMENDATION: It is recommended that the Board consider the attached ordinance at its first reading, scheduled for May 8, 2001. The second reading and public hearing is scheduled for May 22, 2001. Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Church Johnson McNamara Minnix Nickens Abs 2 Respectfully submitted, ~3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MAY 8, 2001 ORDINANCE AMENDING THE ROANOKE COUNTYCODE BYAMENDING SECTION 21-73, GENERAL PREREQUISITES TO GRANT OF DIVISION 3. EXEMPTION FOR ELDERLY AND DISABLED PERSONS OF CHAPTER 21. TAXATION TO INCREASE THE TOTAL COMBINED INCOME PROVISION FOR REAL ESTATE TAX EXEMPTION FOR THE ELDERLY AND HANDICAPPED WHEREAS, Section 21-73 of the Roanoke County Code establishes a restriction upon the total combined income for the exemption from or deferral of real estate taxes for certain elderly or permanently or totally disabled persons; and WHEREAS, Ordinance 84-232 adopted on December 18, 1984, increased this fmancial restriction from $15,000 to $18,000, and Ordinance 22388-9 adopted February 23, 1988, increased this financial restriction from $18,000 to $22,000, and Ordinance 82791-10 adopted August 27, 1991, increased this fmancial restriction from $22,000 to $30,000; and WHEREAS, the 2001 General Assembly for the Commonwealth of Virginia amended Section 58.1-3211 of the 1950 Code of Virginia by increasing this fmancial restriction to $50,000.00; and WHEREAS, the first reading on this ordinance was held on May 8, 2001; and the second reading and public hearing was held on May 22, 2001. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That Section 21-73, General prerequisites to rg ant of Division 3. Exemption for elderly and disabled persons of Chapter 21, Taxation be amended to read and provide as follows: Sec. 21-73. General prerequisites to grant. Exemptions provided for in this division shall be granted only if the following conditions are met: (1) That the total combined income, during the immediately preceding calendar year, from all sources, of the owner of the dwelling and his relatives living therein did not exceed ' U: \ WPDOCS \AGENDA\CODE\tax.relief.increase.wpd F~ 3 993 fifty thousand, dollars ($50,000); provided, however, that the first sixty-five hundred dollars ($6,500) of income of each relative, other than the spouse of the owner, who is living in the dwelling shall not be included in such total. **** 2. That this ordinance shall be in full force and effect with the 2002 tax year. U:\WPDOCS\AGENDA\CODE\tax.relief.increase.wpd 2 ACTION NO. ITEM NO. ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: First reading of an Ordinance Authorizing Conveyance of an Easement to Verizon-Virginia, Inc. for Communications Facilities on the Northwesterly Side of Peters Creek Road Located Near the Southwesterly Corner of the Property Owned by the Roanoke County Board of Supervisors Commonly Known as the Public Safety Center (Tax Map No. 37.10-1-21.2) in the Catawba Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: rs~ a~ ~~ SUMMARY OF INFORMATION: Verizon-Virginia, Inc. has requested a 14 x 30 foot easement on the Public Safety Center property (Tax Map No. 37.10-1-21.2) to allow access to and installation of new fiber optic fed equipment that will provide facilities relief in the Peters Creek Road area. The new equipment will consist of two cabinets to be mounted on concrete pads with buried conduit running to the closest pole. This easement shall not extend into the parking area for the Public Safety Center and Verizon's access to said easement shall not impede or interfere with public safety vehicles. This easement is to supersede and be in lieu of apre-existing easement of 12' x 24' granted by the School Board in 1986. County staff has reviewed the request and has determined that, with the above conditions, it does not interfere with the County's use of the property. „ ~ ~' FISCAL IMPACTS: There is no fiscal impact for Roanoke County. ALTERNATIVES: (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for conveyance of the easement to Verizon-Virginia, Inc. (2) Decline to authorize conveyance of the easement. STAFF RECOMMENDATION: Staff recommends the Board of Supervisors adopt the proposed ordinance to authorize conveyance of an easement to Verizon-Virginia, Inc. for access to and installation of improved communications facilities in the Peters Creek Road area. Respectfully submitted, Anne Marie Green Director, General Services Approved by, ~~~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved () Motion by: Church _ Denied O Johnson _ _ Received () McNamara _ _ _ Referred O Minnix _ _ _ To Nickens 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2001 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO VERIZON-VIRGINIA, INC. FOR COMMUNICATIONS FACILITIES ON THE NORTHWESTERLY SIDE OF PETERS CREEK ROAD LOCATED NEAR THE SOUTHWESTERLY CORNER OF THE PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS COMMONLY KNOWN AS THE PUBLIC SAFETY CENTER (TAX MAP NO. 37.10-1-21.2) IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, Verizon-Virginia, Inc. (Verizon) has requested an easement, increased in size from apre-existing easement to afourteen -foot (14') by thirty-foot (30') easement, for installation of new fiber optic fed equipment with buried conduit on property owned by the Roanoke County Board of Supervisors, located on the northwesterly side of Peters Creek Road and known as the Public Safety Center in the Catawba Magisterial District of the County of Roanoke, Virginia; and, WHEREAS, Verizon requires the easement in order to provide facilities relief in the Peters Creek Road area; and, WHEREAS, the proposed easement will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke: THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 8, 2001; and a second reading was held on May 22, 2001. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Verizon-Virginia, Inc, for the provision of communications service. 3. That donation of an easement, in a rectangular shape of fourteen feet (14') by thirty feet (30'), for installation of new fiber optic fed equipment with buried conduit on the property known as the Public Safety Center (Tax Map No. 37.0-1-21.2), as shown on the Plat dated June 23, 2000, attached hereto as Exhibit A, to Verizon-Virginia, Inc., is hereby authorized and approved. ~~ 4. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. That this ordinance shall be effective on and from the date of its adoption. 2 EXHIBIT A IRON PIN -n 0 ~ ~'-~ D ~ X "D o ~ o ~~, r*i m r ~ ~ z o ~ o ~ ' m ~ ~ ~ f o ~ c - ~ v. i N C'. N = c N i A cn W rn IRON PIN Z PROPERTY Of ° ROANOKE COUNTY BOARD OF SUPERVISORS ~ TAX PARCEL No. 37.10-1-21.2 ~+ SHOWN AS NEW LOT 3, (3.723 ACS.) ON UNRECORDED PLAT PREPARED BY FRANK B. CALDWELL III, C.L.S. DATED NOVEMBER 23, 1987. W N ~o LfTE POLE ON CONC. PAO c Q ~\ _.. .. J ~F EASEMENT BOUNDARY DATA L-1 N 46'23' 16" E 30.0" L-2 N 43'36'44" w 14.0 L-3 S 46'23' 1 6" W 30.0' L-4 S 43'36 44' E 14.0' NOTE: E:CISTING 12' X 24' EASEUE>~T TO EE VACATED D.B. i 250. FG. 1574A -3 N f J 193.82' (NO SCAL? ~~ o~ ~,~ \O\Q~QG . ~~~~1 ~~ O _~~OFt. ~ ; .~~ ~ DE ~=1G;.: ptC~r~''-' nCAC ~~"c~~ ~-j-+- ~ PED~ N 46'23'16" E ~r~~" CkP FCL ~ C&? POLL' E.tIS ~ . 9' X t C' CONC. X20 S.S.u.rt. CCNC. P.aD r{3 1 /2 MON. PETERS CREEK ROAD VIRGINIA ROUTE No. 117 R/W VARIES REFERENCE: D.6. 1337, PG. 1345 DESCRIPTION OF NE~V LOTS 2 AND 3 t ~ ~ ~ u. . a ~~`~~~~ ~, v, .,•; Bka O~ {:'i J ~, ~ J ~ - ~,' o; ~~ 5~~~, GARY R. 81NGHAM, C.L.S. PN/FAX (540) 776-7883 e-s eAoo-o3 FLAT FOR VERIZON VIRGINIA, ING. SHOWING A 14 FT. X 30 FT. EASEMENT SITUATE ON THE NORTHERLY SIDE OF VIRGINIA PRIMARY ROUTE No. 117 (PETERS CREEK ROAD) LOCATED NEAR THE SOUTHWESTERLY CORNER OF THE PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS ROANOKE COUNTY, VIRGINIA SCALE: 1 " = 30' JUNE 23, 2000 EXHIBIT B Commencing at an iron pin on the northerly side of Peters Creek Road (Virginia Primary Route 117). Said iron pin being the common corner for the Melrose Baptist Church property and the property of the Roanoke County Board- of Supervisors. Thence with said Peters Creek Road N 46'23' 16" E, 26.4 feet to the True Point of Beginning. Thence continuing with said .road N 4fi'23' 1-6" E, 30.0 feet to a point; thence leaving said road N 43'36'44" W, 14.0 feet to a point; thence S 46'23' 16" W, 30.0 feet to a point; thence S 43'36'44" E, 14.0 feet to the Point Of Beginning. Being a 14 foot by 30 foot easement lying on and being near the Southwesterly corner of the said property owned by the Roanoke County Board of Surpervisors as shown on plat prepared by Gary R. Bingham, C.L.S., dated June 23, 2000. Being a portion of the property conveyed to the Roanoke County Board of Supervisors by deed recorded in Deed Book 1337, poge 1345 in the Clerk's Office of the Circuit Court of Roanoke County, Virginia; dated October 15, 1990. ~~ ACTION # ITEM NUMBER ~"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 SUBJECT: First Reading of an Ordinance Authorizing a Lease Agreement with Devon Mobile Communications, L.P. for Use of the Goat Rock Water Tank for Installation of a Cellular Antenna COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. We are considering a comprehensive plan to use other water tanks for this purpose. The amount of the lease is comparable to payments we are receiving for towers on the Salem Bank and Trust building. BACKGROUND: With increased use of cellular telephones, the demand for better coverage also increases. The cellular telephone companies are continually requesting new tower sites to provide for the increased coverage. Roanoke County has requested that these companies pursue co-location of these facilities on existing structures as opposed to new tower sites when possible. This policy allows the cellular telephone companies and the owners of existing facilities to realize savings with construction and maintenance costs while minimizing disruption to our environment. SUMMARY OF INFORMATION: Devon Mobile Communications, L.P. has approached the Roanoke County Utility Department about the possibility of installing a cellular repeater antenna on the Goat Rock water tank. The Goat Rock water tank is located on the western side of "Big Hill" off of Viewpoint Avenue. As a point of reference, the tank is clearly visible from the Spring Hollow water treatment facility. Enclosed are copies of Tax Map No. 64.03 and a photograph of the site. Devon Mobile Communications, L.P. has submitted a proposed lease agreement and an offer of $1,000/month for the use of this site. The initial term requested is for five (5) years with the ability to renew for four (4) successive five-year terms. This lease agreement is presently being reviewed by the County Attorney's office. ~~ FISCAL IMPACT: Approval of this lease agreement will generate $12,000 annually for the water fund and these monies will assist the County with future maintenance of sites such as this without the need for rate increases. RECOMMENDATION: Staff recommends approval following second reading of the ordinance on May 22, 2001, subject to execution of an acceptable lease agreement between Roanoke County and Devon Mobile Communications, L.P. SUBMITTED BY: Gary Rob rtson, P.E. Utility Director Approved ( ) Denied ( ) Received ( ) Referred _ to ACTION Motion by: APPROVED: Elmer C. Hodge County Administrator Church Johnson McNamara Minnix Nickens VOTE No Yes Abs F- s~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2001 ORDINANCE AUTHORIZING A LEASE AGREEMENT WITH DEVON MOBILE COMMUNICATIONS, L.P. FOR THE USE OF THE GOAT ROCK WATER TANK FOR THE INSTALLATION OF A CELLULAR ANTENNA WHEREAS, the ever increasing use of cellular telephones within the Roanoke Valley creates a demand for additional cellular tower locations to accommodate the needs of cellular phone companies to adequately handle this increased cellular phone traffic; and WHEREAS, the proliferation of cellular phone towers creates the potential for significant impacts upon the visual, environmental and economic environment of Roanoke County, and adjoining jurisdictions, which has compelled the County to encourage the co-location of cellular transmission equipment and facilities on existing structures as opposed to the erection of new towers; and WHEREAS, Devon Mobile Communicat~'ons, L.P., an FCC licensed provider of cellular telephone services within the Roanoke Valley, has approached the Roanoke County Utility Department with a proposal for leasing space on the County's Goat Rock water tank, which is located on the western side of "Big Hill" off of Viewpoint Avenue, for the installation of a cellular repeater antenna; and WHEREAS, this proposed lease would generate revenue for the Utility Department's water fund which will assist this Department in maintaining this water tank and other facilities and may alleviate the need for future rate increases; and WHEREAS, the first reading of this ordinance was held on May 8, 2001; and the second reading for this ordinance will be held on May 22, 2001. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading was held on May 8, 2001; and a second reading was held on Ff May 22, 2001, concerning the lease of a location for a cellular telephone repeater antenna on the County's Goat Rock water tank shown and designated on the Roanoke County Land Records as Tax Map No.64.03-1-7.01. 2. That an offer in writing having been received to lease said properties, the offer of Devon Mobile Communications, L.P.. for a lease term of five (5) years with the right for four additional terms of five (5) years and a lease amount of $1,000 per month, with reasonable increases in lease payments upon each renewal thereof, is hereby accepted/rejected; and 3. That the proceeds from the lease of said properties shall be deposited in the Water Utility Fund. 4. That the County Administrator is authorized to execute such leases, and any accompanying documents, and to take such other actions on behalf of Roanoke County as are necessary to accomplish the lease of a cellular telephone antenna location on the Goat Rock water tank site, all of which shall be of such form as approved by the County Attorney. 5. That this ordinance shall be in full force and effect from its passage. U:\WPDOCS\AGENDA\REALEST\goat. rock. lease.cellular.ord.wpd 2 ,..- «r ACTION NUMBER ITEM NUMBER ~~-IO AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BOARD OF ZONING APPEALS (Appointed by District) The five year term of Eldon L. Karr, Windsor Hills District, will expire June 30, 2001. 2. CLEAN VALLEY COUNCIL The two year terms of Joseph McNamara, Board Liaison, and R. Vince Reynolds, will expire June 30, 2001. 3. COMMUNITY POLICY AND MANAGEMENT TEAM The three year term of Rita J. Gliniecki, Parent Representative, will expire June 30, 2001. Recommendation will be made by CPMT. 4. LEAGUE OF OLDER AMERICANS ADVISORY COUNCIL The one year term of Steven L. Harrah expired on March 31, 2001. 5. PARKS & RECREATION ADVISORY COMMISSION (Appointed by District) The three year terms of Jack W. Griffith, Cave Spring District; David A. Thompson, Hollins District; and Bobby G. Semones, Vinton District, will expire June 30, 2001. 6. ROANOKE COUNTY CABLE TELEVISION COMMITTEE The three year term of James B. Dickey will expire June 13, 2001. 1 • r /-i/!-1 b 7. ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION The three year terms of Joseph B. "Butch" Church, and Alfred C. Anderson, Elected Representatives, and Lee B. Eddy, Citizen Representative, will expire June 30, 2001. 8. ROANOKE VALLEY GREENWAY COMMISSION The three-year term of Donald Witt expired April 8, 2001. 9. ROANOKE VALLEY REGIONAL CABLE TV COMMITTEE The three year term of James B. Dickey will expire June 30, 2001. 10. SOCIAL SERVICES ADVISORY BOARD The unexpired four-year term of Raymond Denny, representing the Windsor Hills Magisterial District, is vacant. Dr. Betty McCrary, Director of Social Services has received notification from Mr. Denny that he resigned effective January 17, 2001. The term will expire August 1, 2004. SUBMITTED BY: Mary H. Allen, CMC Clerk to the Board APPROVED BY: ~ /~`.-~~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ Denied () Johnson _ _ _ Received () McNamara- Referred () Minnix _ _ To O Nickens 2 ___r. A' ~ '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2001 RESOLUTION 050801-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 8, 2001, designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: Confirmation of committee appointments to New Century Venture Center Board of Directors and Virginia's First Regional Industrial Facility Authority. 2. Acceptance of donation of a 20' sanitary sewer easement from Beverly M. Hite and William L. Hite. 3. Appropriation of $2,804.25 Valley Beautiful grant funds for landscaping of the grounds at the Blue Ridge Parkway Visitor Center. 4. Approval of resolution revising the membership and increasing the number of members of the Court-Community Corrections Regional Community Criminal Justice Board. 5. Request from Schools for acceptance of $32,688 Universal Service Fund grants for technology equipment. 6. Reimbursement for overtime expenditures for Roanoke County Narcotics Officer serving on the Drug Enforcement Administration Task Force. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item 1 pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Vickie L. Huffman, Senior Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance Jane James, Director of Technology Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board James R. Lavinder, Chief of Police Daniel Morris, Director, Finance John M. Chambliss, Jr., Assistant County Administrator Gerald S. Holt, Sheriff 2 ~ ~ r ACTION NO A-050801-5. a ITEM NUMBER ""'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: Confirmation of Committee Appointments to the New Century Venture Center Board of Directors and Virginia's First Regional Industrial Facility Authority COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION 1. New Century Venture Center Board of Directors At the April 24, 2001 meeting, Supervisor Nickens nominated Douglas Chittum, Economic Development Director to fill the unexpired term of Don Reid who has resigned. There is no expiration date for this appointment. 2. Virginia's First Regional Industrial Facility Authority At the April 24, 2001 meeting, Supervisor Nickens nominated Douglas Chittum, Economic Development Director to fill the unexpired term of David Porter. The term will expire September 24, 2002. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. Submitted by: YX - ~- .~ 1~1.Gt,..~. Mary H. Allen CMC Clerk to the Board Approved by, G.7C7' Elmer C. Hodge County Administrator 1 '~` ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x Denied () Johnson _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To O Nickens x cc: File New Century Venture Center Board of Directors File Virginia's First Regional Industrial Facility Authority File 2 A-050801-5.b ACTION NO. ITEM NO. ~'"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: ACCEPTANCE OF DONATION OF A 20' SANITARY SEWER EASEMENT FROM BEVERLY M. HITS (TAX MAP NO. 27.14-02-12) TO THE BOARD OF SUPERVISORS, LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the acceptance ofthe following easement for sanitary sewer purposes in connection with development of the Hite property on Peters Creek Road in the Hollins Magisterial District conveyed to the Board of Supervisors of Roanoke County, Virginia: a) Donation of a sanitary sewer easement, twenty feet (20') in width, from Beverly M. Hite and William L. Hite, (Deed Book 1524, page 1735; Tax Map No. 27.14-02-12), as shown on a plat prepared by Caldwell White Associates, dated December 22, 2000, a partial copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's engineering and utility staff. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of this easement. Respectfully submitted, Vi kie L. Huffma Sr. Assistant Cou t Attorney Z- ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied () Johnson _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File Vickie L. Huffman, Senior Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development .• PETERS CREEK ROAD (VA ROUTE 117) -- TO ROUTE 581 19 r _ _ N 72%4u'00" E a 15261' -- I EXIST 15' ACCESS ro RouTE 11 --_ 725429" E ~~ 30.30' \PF ~ I \ 1 EXIST N cp EASEMENT CENTERED ON DRIVE I D.B. 253. PG. 362 I ^~ i ~ i I TAX PARCEL 27.14-02-11.1 ; I Q PLAZA AUTO SALES" I I ^~• PROPERTY OF 1 c~ WILLIAM L & BEVERLY M. NITS i z m• PARCEL lA" ~• ~ P.B. 17, PG. 56 I ~ ~„ D.B. 1464, PG. 950 a 1 rn ~ 01~ w1~ Q ~r~r\ o ~ ~ N 2 1 ~ I I ~ B~ocK I BUILDING I O pA~p PARKING SSMH I 1 r' q t s,\ PAD s C • CGN 635-' Q ~ S ~ IpF ' ~ 189.81 ~ V m 31 15 v , ~ ~ CORNERS 7, 8, 9, TO 7 ~ o h g ' SEE SANITARY SEWER v Z r N 'o EASEMENT RESTRlC770N ~ ~ ~ ~ INSTRUMENT NO. a 2 Cj 2 oo= a v o 14 z ,m I TAX PARCEL 27.14-02-11 PROPERTY OF WILLIAM L & BEVERLY M. NlTE PARCEL 1" 3 P.B. 17, PG. 56 D.B. 1464, PG. 953 0 o I ro° ~ 1 ~ N 2 1 13 " __ S 74~9b0 W 208.90' - TAX PARCEL 27.14-02-09 PROPERTY OF ROANOKE COUNTY SCHOOL BOARD BURLINGTON ELEMENTARY SCHOOL" IN THE CLERKS OFRCE OF THE CIRCUIT COURT OF ROANOKE COUNTY, VIRGINIA, THIS MAP' WAS PRESENTED WITH THE CERTIfICATE OF ACKNOWLEDGMENT THERETO ATTACHED ADMITTED TO RECORD AT OCLOCK-.M. ON 7HIS _ DAY OF _ , 2000. TESTE.' STEVEN A. McGRAW CLERK BY DEPUTY CLERK E%HIBIT A 50' 25' 0' ci nsFn ~,.~~ rn 1 N o . ; m 20' WATERLINE EASEMENT P.B. 13, PG. 93 TAX PARCEL 27.14-02-12.1 lJORTN PARK" PROPERTY OF MECHANICAL DEVEZOPMENT COMPANY, 1NC. P.B. 13, PG. 93 D.B. 1335, PG B97 1 0 -NEW PRlVA7E SANITARY SEWER EASEMENT NEREBY DEDICATED ACROSS TAX PARCEt:. 27.14-02-12 ' FOR THE BENEfTT OF TAX PARCELS 27.14-02-11 & 11. ,OO SSMH t~ z ~ ¢z w ~ o~ w W p w~ ~~ a ~ ;n I ~ i,i w z cn ~ N M } .- ~ ~ yam 3Qa 1 t W Z N 71 b5'14" E 16 72.64' SANITARY SEWER EASEMENT NEREBY DEDICATED TO COUNTY OF ROANOKE I 1 TAX PARCEL 27.14-02-12 PARCEL B" PROPERTY OF 2 BEVERLY M. NITS D.B. 1524, PC 1735 v ~ ~1N olo ~ o t 1 __73'45'00" W 235.30' TAX PARCEL 27.14-02-14 PROPERTY OF 119LL/AML & PETER C. NITS D.B. 1583, PG. 987 A-050801-5. c ACTION NO. ITEM NUMBER ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: Appropriation of $2,804.25 Valley Beautiful grant funds for landscaping of the grounds at the Blue Ridge Parkway Visitor Center. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On February 29, 2000, the Board approved the construction of the Blue Ridge Parkway Visitor Center. Funding for the construction of the Visitor Center has been obtained from a variety of sources including the County of Roanoke, the Federal Highway Administration, the National Park Service, regional grants, TEA-21 grants, and American Electric Power. Construction of the facility is now complete, and funding is needed for the installation of plants and exterior landscaping. SUMMARY OF INFORMATION: The County of Roanoke applied for grant funding from Valley Beautiful in March 2001 to complete the landscaping of the grounds surrounding the Blue Ridge Parkway Visitor Center. The County was notified on April 2, 2001 that the grant had been approved and funds would be distributed on a reimbursement basis. Funds received from the grant will be used for the purchase of plants and soil amendments (topsoil, mulch, etc.). The Visitor Center was officially opened to the public on April 14, 2001, and the grand opening and dedication ceremony is scheduled for May 7, 2001. The landscape plan has been reviewed and approved by the National Park Service, Explore Park, and the County of Roanoke. M ~ ~J~ FISCAL IMPACT: The Valley Beautiful grant does not require a local match, and funds will be provided on a reimbursement basis. STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the $2,804.25 grant from Valley Beautiful for the completion of landscape work outside the Blue Ridge Parkway Visitor Center as outlined above. Respectfully Submitted by ~ o~•~. ~,,ad Diane D. Hyatt Chief Financial Officer ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approved by: ~~~- ~~ Elmer C. Hodge County Administrator Motion by: Harry C. Nickens to approve VOTE No Yes Abs Church _ x Johnson _ x McNamara- x Minnix _ x _ Nickens x cc: File Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2001 RESOLUTION 050801-5.d REVISING MEMBERSHIP CHANGES TO THE REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD FOR THE COURT COMMUNITY CORRECTIONS PROGRAM A RESOLUTION of the Board of Supervisors for the County of Roanoke, establishing, byjoint action of the Boards of Supervisors of the Counties of Alleghany, Bath, Botetourt, Craig, Roanoke and Rockbridge, and the City Councils of the Cities of Buena Vista, Covington, Lexington, Roanoke and Salem, the membership of the Court-Community Corrections Regional Community Criminal Justice Board to serve the region composed of those Counties and Cities. WHEREAS, the Boards of Supervisors of the Counties ofAlleghany, Bath, Botetourt, Craig, Roanoke and Rockbridge, and the City Councils of the Cities of Buena Vista, Covington, Lexington, Roanoke and Salem have established and operate the Court- Community Corrections Program, a local pretrial services and community-based probation program established and operated pursuant to the provisions of Article 2 of Chapter 5 of Title 53.1and Article 1 of Title 19.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the Virginia Comprehensive Community-Corrections Act for Local- Responsible Offenders (Virginia Code § 53.1-180 etseq.) and the Virginia Pretrial Services Act (Virginia Code §19.2-152.2 et seq.) require the establishment and appointment of a Community Criminal Justice Board for the Court-Community Corrections Program; and WHEREAS, a Regional Community Criminal Justice Board fortheCourt-Community Corrections Program previously has been established in accordance with law, and this Board of Supervisors, in conjunction with the governing bodies of the other jurisdictions 1 which participate in this multijurisdictional program, deems it appropriate to reconstitute the Regional Community Criminal Justice Board for the Court-Community Corrections Program, pursuant to the authority granted to local governing bodies under Virginia Code §15.2-1411 and in consideration of changes in the Code of Virginia and the fact that the Town of Clifton Forge, which had participated in this program, will revert to a town as of July 1, 1001. NOW, THEREFORE, pursuant to the authority granted to this Board of Supervisors by Virginia Code §§15.2-1411, 19.2-152.5, 53.1-183 and the Charter of this County, IT IS RESOLVED: 1. That a Regional Community Criminal Justice Board for the Court-Community Corrections Program is established. 2. The Counties of Alleghany, Bath, Botetourt, Craig, Roanoke and Rockbridge, and the City Councils of the Cities of Buena Vista, Covington, Lexington, Roanoke and Salem are the jurisdictions which participate in the Court-Community Corrections Program. Each of these jurisdictions shall be represented on the Regional Community Criminal Justice Board. The Regional Community Criminal Justice Board shall consist of up to 25 persons, a number established by this resolution and by similar resolutions of the governing bodies of each of the other participating jurisdictions. The composition of the Regional Community Justice Board shall at all times comply with all applicable statutes and regulations. Each participating city or county shall have an equal number of appointments. 3. In conjunction with resolutions of appointment adopted or to be adopted by the governing bodies of all participating jurisdictions, this Board of Supervisors, jointly with the other participating jurisdictions, appoints the following persons to the Regional Criminal 2 Justice Board for the terms of years set forth below. Each appointment shall be effective as of July 1, 2001. Because §53.1-183 provides that the Board's membership shall include persons who hold certain positions, this resolution sets out, beside the name of each person hereby appointed, a descriptive title for that person's position or occupation. Name and Title Term Mr. John Chambliss 3 Years Assistant County Administrator County of Roanoke Honorable Clifford R. Weckstein 2 Years Judge, Circuit Court Twenty-third Judicial Circuit Honorable Julian H. Raney, Jr. 1 Year Judge, General District Court Twenty-third Judicial District Honorable John B. Ferguson 1 Year Judge, Juvenile & Domestic Relations Court Twenty-third Judicial District James C. "Chris" Alderson, Esquire 2 Years Commonwealth Attorney Alleghany County/City of Covington Sheriff George McMillan 3 Years Roanoke City Sheriff's Office Sheriff Gerald Holt 2 Years Roanoke County Sheriff's Office Sheriff Ronnie Sprinkle 1 Year Botetourt County Sheriff's Office Sheriff C. E. "Butch" Simpson 2 Years Alleghany County Sheriff's Office Mr. John Higgins 3 Years Superintendent 3 Rockbridge Regional Jail William H. Cleaveland, Esquire Attorney-at-Law Roanoke, Virginia Chief Ray Lavinder Roanoke County Police Department Mr. Ray Burton Fitzgerald Chief Magistrate Twenty-fifth Judicial District Dr. David Smith Superintendent Bath County Public Schools Ms. Gail Burrus Director, Counseling Services Blue Ridge Behavioral Health Care Roanoke, Virginia 3 Years 2 Years 2 Years 1 year 2 years 4. This Board of Supervisors, in conjunction with the governing bodies of the other jurisdictions which have established the Court-Community Corrections Program, hereby designates and appoints the City of Salem as the fiscal agent for the program. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File James T. Phipps, Director, Court-Community Corrections Program John M. Chambliss, Jr., Assistant County Administrator James R. Lavinder, Chief of Police Gerald S. Holt, Sheriff 4 ACTION NO. ITEM NUMBER "" ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: Request to approve resolution revising membership changes to the Regional Community Criminal Justice Board for the Court Community Corrections Program COUNTY ADMINISTRATOR'S COMMENTS: ~ V~ s ~y w~ SUMMARY OF INFORMATION Mr. Jim Phipps has advised that the General Assembly made changes to the Code of Virginia concerning the Regional Community Criminal Justice Board (RCCJB) which was established in 1995, and is requesting that the Board approve these changes by resolution. Attached is the memorandum from Mr. Phipps. The following changes are being requested: (1) The statute establishing membership has been amended to remove the language mandating that " a member from each governing body or a city or county manager, county administrator or executive, or assistant or deputy appointed by the governing body." (2) Other changes such as the reversion of Clifton Forge to a town and that the membership of the Board shall be "...up to 25 members." (3) Judge Clifford Weckstein, replacing Judge Honts, and Roanoke County Chief of Police Ray Lavinder have been added as members. Other members from the County are Sheriff Gerald Holt and Assistant County Administrator John Chambliss. STAFF RECOMMENDATION: Staff recommends that the Board adopt the resolution revising the membership of the RCCJB. ~~~yr1~ Elmer C. Ho ge County Administrator Approved Denied Received Referred To ACTION Motion by: VOTE No Yes Abs Church Johnson McNamara- _ _ Minnix _ _ _ Nickens 2 =y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2001 RESOLUTION REVISING MEMBERSHIP CHANGES TO THE REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD FOR THE COURT COMMUNITY CORRECTIONS PROGRAM A RESOLUTION of the Board of Supervisors for the County of Roanoke, establishing, by joint action of the Boards of Supervisors of the Counties of Alleghany, Bath, Botetourt, Craig, Roanoke and Rockbridge, and the City Councils of the Cities of Buena Vista, Covington, Lexington, Roanoke and Salem, the membership of the Court-Community Corrections Regional Community Criminal Justice Board to serve the region composed of those Counties and Cities. WHEREAS, the Boards of Supervisors of the Counties of Alleghany, Bath, Botetourt, Craig, Roanoke and Rockbridge, and the City Councils of the Cities of Buena Vista, Covington, Lexington, Roanoke and Salem have established and operate the Court- Community Corrections Program, a local pretrial services and community-based probation program established and operated pursuant to the provisions of Article 2 of Chapter 5 of Title 53.1 and Article 1 of Title 19.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the Virginia Comprehensive Community-Corrections Act for Local- Responsible Offenders (Virginia Code § 53.1-180 etseq.) and the Virginia Pretrial Services Act (Virginia Code §19.2-152.2 et seq.) require the establishment and appointment of a Community Criminal Justice Board for the Court-Community Corrections Program; and WHEREAS, a Regional Community Criminal Justice Board fortheGourt-Community Corrections Program previously has been established in accordance with law, and this Board of Supervisors, in conjunction with the governing bodies of the other jurisdictions 1 ~~ which participate in this multijurisdictional program, deems it appropriate to reconstitute the Regional Community Criminal Justice Board for the Court-Community Corrections Program, pursuant to the authority granted to local governing bodies under Virginia Code §15.2-1411 and in consideration of changes in the Code of Virginia and the fact that the Town of Clifton Forge, which had participated in this program, will revert to a town as of July 1, 1001. NOW, THEREFORE, pursuant to the authority granted to this Board of Supervisors by Virginia Code §§15.2-1411, 19.2-152.5, 53.1-183 and the Charter of this County, IT IS RESOLVED: 1. That a Regional Community Criminal Justice Board for the Court-Community Corrections Program is established. 2. The Counties of Alleghany, Bath, Botetourt, Craig, Roanoke and Rockbridge, and the City Councils of the Cities of Buena Vista, Covington, Lexington, Roanoke and Salem are the jurisdictions which participate in the Court-Community Corrections Program. Each of these jurisdictions shall be represented on the Regional Community Criminal Justice Board. The Regional Community Criminal Justice Board shall consist of up to 25 persons, a number established by this resolution and by similar resolutions of the governing bodies of each of the other participating jurisdictions. The composition of the Regional Community Justice Board shall at all times comply with all applicable statutes and regulations. Each participating city or county shall have an equal number of appointments. 3. In conjunction with resolutions of appointment adopted or to be adopted by the governing bodies of all participating jurisdictions, this Board of Supervisors, jointly with the other participating jurisdictions, appoints the following persons to the Regional Criminal 2 °~ Justice Board for the terms of years set forth below. Each appointment shall be effective as of July 1, 2001. Because §53.1-183 provides that the Board's membership shall include persons who hold certain positions, this resolution sets out, beside the name of each person hereby appointed, a descriptive title for that person's position or occupation. Name and Title Term Mr. John Chambliss 3 Years Assistant County Administrator County of Roanoke Honorable Clifford R. Weckstein 2 Years Judge, Circuit Court Twenty-third Judicial Circuit Honorable Julian H. Raney, Jr. 1 Year Judge, General District Court Twenty-third Judicial District Honorable John B. Ferguson 1 Year Judge, Juvenile & Domestic Relations Court Twenty-third Judicial District James C. "Chris" Alderson, Esquire 2 Years Commonwealth Attorney Alleghany County/City of Covington Sheriff George McMillan 3 Years Roanoke City Sheriff's Office Sheriff Gerald Holt 2 Years Roanoke County Sheriff's Office Sheriff Ronnie Sprinkle 1 Year Botetourt County Sheriff's Office Sheriff C. E. "Butch" Simpson 2 Years Alleghany County Sheriff's Office Mr. John Higgins 3 Years Superintendent 3 t~/ Rockbridge Regional Jail William H. Cleaveland, Esquire 3 Years Attorney-at-Law Roanoke, Virginia Chief Ray Lavinder 2 Years Roanoke County Police Department Mr. Ray Burton Fitzgerald 2 Years Chief Magistrate Twenty-fifth Judicial District Dr. David Smith Superintendent Bath County Public Schools 1 year Ms. Gail Burrus 2 years Director, Counseling Services Blue Ridge Behavioral Health Care Roanoke, Virginia 4. This Board of Supervisors, in conjunction with the governing bodies of the other jurisdictions which have established the Court-Community Corrections Program, hereby designates and appoints the City of Salem as the fiscal agent for the program. 4 COURT-COMMUNITY CORRECTIONS 516 East Main Street 23~ and 25~ Judicial Circuits aad Districts sateen, Virginia 24153 Phone: (540) 387-5231 FAX: (540) 387-5570 EMAIL: DISPAL'R'a~AOL.COM ADVISORY TO: County Administrators City Man ers FROM: Jim Phi ps DATE: Apri116, SUBJ: JOINT RESOLUTIONS -REVISED - Effective July 1, 2001 I am providing you with the above referenced resolution for your review and consideration for adoption. As I advised in earlier communications the statute establishing community cri-m~nal justice boards (53.1-183) has been revised. This statute has been amended to remove the language mandating that a member from each governing bode or a citi.~or countu manager. countu administrator or executive. or assistant or depute appointed bu the governing body Effective July 1, 2001 a governing body need only to appoint a person to the Regional Community Criminal Justice Board. The revisions also reflect other changes, such as the reversion of Clifton Forge to a town and that of membership of the Board, to be a . , , up to 25 members. " Please note two new members, Judge Clifford Weckstein and Chief Ray Lavinder. Judge Weckstein will replace Judge Honts, who resigned due to demands of his docket. I will be glad to email your office a copy of this resolution for your use; email me at DISPALT~a~OL.COM. I leave you with the very best of my personal and professional regards. c: File Enclosures: 1. Code Section '/ 2. Resolution bill l raCtang -1UU 1 session summary ~ ~df VIRGINIA ACTS OF ASSEMBLY -- CHAPTER ~"",,,,, t~ An Act to amend and reenact ~ 53.1-183 of the Code of Vrginia, relating to membership on community criminal justice boards [H 2178] Approved Be it enacted by the General Assembly of Virginia: 1. That § 53.1-183 of the Code of Virginia is amended and reenacted as follows: § 53.1-183. Community criminal justice boards. Each county or city or combination thereof developing and establishing a local pretrial services or a community-based probation program pursuant to the provisions of this article shall establish a community cruninal justice board. Each county and city participating is a local pretrial orcommunity- based probation program shall be represented on the community criminal justice boazd. In the event that one county or city appropriates funds to the program as part of a multijurisdictional effort, any other participating county or city shall be considered to be participating in a program if such locality appropriates funds to the program. Appointments to the board shall be made by each local governing body. Incases of multijurisdictional participatioq unless otherwise agreed upoq each participating city or county shall have an equal number of appointments. Boazds shall be composed of the number of members established by resolution or ordinance of each participating jurisdiction. Each boazd shall include, at a minimum, the following ~ members: a meager person ~ appointed by tie each govenning body to represent the governing body-; a judge of the general district court; a circuit court judge; a juvenile and domestic relations district court judge; a chief magistrate; one chief of police or the sheriff in a jurisdiction not served by a police department to represent law enforcement; an attorney for the Commonwealth; a public defender, and/or an attorney who is experienced in the defense of crimminal matters; a sheriff or the regional jail administrator responsible for jails serving those jurisdictions involved in the local pretrial services and community-based probation program; a local educator, and a community services boazd administrator. General Assembly Home http://leg l .state.va.us/cgi-bin/legp504.exe?O 11+fu1+HB2178ER 03/23/2001 A-050801-5.e ACTION # ITEM NUMBER =- S MEETING DATE: May 8, 2001 AGENDA ITEM: Acceptance and appropriation of $32,688 Universal Service Fund Grant for Technology (E-Rate) COUNTY ADMINISTRATOR'S COMMENTS: ~?~~.y,~,~ SUMMARY OF INFORMATION: Roanoke County Schools has received notification of funding commitments from the Universal Service Fund (e-rate program) for telephone service totaling $32,688 for the period July 1, 2000-June 30, 2001. This will be in the form of a reimbursement. Additional amounts totaling $105,623 will be applied directly to the accounts to offset costs for the Wide Area Network, Internet connection and Distance Learning Program. The program is designed to support technology and communications for instructional use in schools and libraries. None FISCAL IMPACT: STAFF RECOMMENDATION: Staff recommends appropriation of Universal Service Fund grants totaling approximately $32,688 to the grant fund to be used to purchase Windows computers and peripheral equipment for library and classroom use. Submitted by: Dr. Jane James Director of Technology ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File ApCprowe~d~ By: E~~~ ~~^'"'" Elmer C. Hodge County Administrator Motion by: Harry C. Nickens to approve Jane James, Director of Technology Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board VOTE No Yes Abs Church _ x Johnson _ x _ McNamara- x Minnix _ x Nickens x ACTION NO. A-050801-5.f ITEM NUMBER: ~"~L,O AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: Reimbursement for Overtime Expenditures for Roanoke County Narcotics Officer serving on Drug Enforcement Administration Task Force. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: ~~ The Roanoke County Police Department participates in a Task Force with the Drug Enforcement Administration as well as surrounding law enforcement agencies. This function requires the County employee assigned to the Task Force to work a certain amount of overtime. In recognition of this requirement, the Drug Enforcement Administration reimburses the County of Roanoke for overtime expenditures. The amount of overtime authorized is established in a written agreement between participating agencies and reviewed annually. These funds vary each month based upon the overtime hours worked by the Detective. SUMMARY OF INFORMATION: Request the Board of Supervisors accept the reimbursement of these overtime funds and appropriate them to cover the overtime expense incurred. FISCAL IMPACT: Any overtime worked by the Detective is reimbursed by Drug Enforcement Administration up to $9,212 annually. STAFF RECOMMENDTION: Staff recommends the Board accept these overtime funds. ~~ - 't SUBMITTED BY: Ray Lavinder Chief of Police Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: «~ ' ~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Motion by: Harry C. Nickens to approve Church _ x Johnson _ x _ McNamara- x _ Minnix _ x Nickens _ x _ cc: File James R. Lavinder, Chief of Police Daniel Morris, Director, Finance '~ 4 i ACTION NO. ITEM NUMBER ~ "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: Public Hearing for Proposed Budget for FY 2001-2002 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a public hearing to receive written and oral comment from the public concerning the proposed annual budget for fiscal year 2001-02. A summary of the proposed budget was advertised in the Roanoke Times and World News on May 1, 2001 and information previously discussed with the Board regarding the proposed budget has been distributed to all Roanoke County libraries. Respectfully submitted, Brent Robertson Budget Director Approv d by, f ~/~ Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied ( ) Received ( ) Referred ( ) To () VOTE No Yes Abs Church _ _ Johnson _ _ _ McNamara _ _ _ Minnix _ Nickens }, ., o~ ~OANO~F` AGENDA ITEM NO. L-.-~ ~ . /~ 9 z ~ ~ ~ Z OJ . ' ?i. _ ~ 'a ;83a APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEH CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file .with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~`f' S ~ ~C7,~=1~ 1~ ADDRESS: t'(i I~ ~~~. ~~ ?J~,UI PHONE:. f ~~(D~ 3'~S- ~~~ County of Roanoke Public Hearing on the FY 2001-2002 Budget May 8, 2001 The 2001-02 budget process has been very challenging, but the resulting budget allows us to accomplish many of the priorities set by the Board of Supervisors and the School Board. The uncertainties of the economy and the State budget have impacted all of the localities in the Commonwealth, as well as our arts and cultural organizations. Even at this late date, we do not know the full impact of the State allocation of funds to localities. Personal property tax rates have been set and we have printed tax bills based on a 70% reimbursement by the State; but a special session of the General Assembly may refund at a lesser percentage. We are still hopeful that a compromise bill will be adopted in the General Assembly to provide additional money for teachers' salaries, constitutional officers, public safety, and cultural organizations. However, because of time constraints we must adopt our budget with the State revenues that are known to us at this time. Tax Reductions For Citizens Budget Highlights Provides for a reduction in the real estate tax rate from $1.13 to $1.12 Increases the ceiling for Tax Relief to the Elderly and Disabled from $30,000 to $50,000 Public Education • Provides $3,013,260 in new funding for County Schools • Adds $2,000,000 for Phase I of County School improvements • Adds $1,500,000 to the reserve for the new Hidden Valley High School operations • Includes $225,000 for water and sewer connection fees for the new Hidden Valley High School • Includes funding to provide semi-monthly payroll to County School employees Public Safety • Includes 35 new paramedic-firefighters for 24/7 coverage of the County • Includes 6 new police officers for improved call response time • Includes $650,000 to fund Public Safety salary increases, implemented this year, which allows the County to be competitive Economic Development • Includes $60,000 for staffing needs at the new Blue Ridge Parkway Visitor Center • Includes $1,157,000 for infrastructure at the new Center for Resear^L -~~ • Provides $75,000 for economic development in,+~~~=- • Provides $200,000 for new to»r~°~- County Employees • Provides salary it • Increases the ~ Capital Improvers • Includes Ma aa~ ~ 5~~~~I~U ~0~ ..a 006 ~9 Sa~~s O~~`~aaua+J V~ ~,onn- ~F AGENDA ITEM NO. ~, Z a APPEARANCE REQUEST 183 '~ PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~ ~. /1 ~ !I ,~. t~.l~buE.~"~' I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comrnen#. WHEN CALLED TO THE LECTE/il'N, / W/LL tail VE MY N/I ME aND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/IVES LISTED BELOW: ^ Each speaker will be given between t re~,to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will'exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LE6~BLY AND GIVE TO THE CLERK TO THL B©ARD NAME: ADDRESSE!I~,d~ PR/~Y'y)~ ~Y• ~ifl~r ~} ~. PHONE: yr~q ~ES~J ~-i GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Audited Beginning Balance at July 1, 2000 Oct 24, 2000 Funds for twenty additional paramedic firefighters and planning for renovations to Vinton, Read Mountain, and Mason Cove stations 19, 2000 County's half share in Phase I Construction Costs for McDonald Farm business park 19, 2000 Advance of funds for water and sewer improvements for the Stable Road Water and Sewer District ($418,766) and traffic signal and road improvement ($81,234) in the Clearbrook community an 9, 2001 Matching funds for TEA-21 grant to construct the Green Hill Park section of the Roanoke River Greenway Apr 10, 2001 Local cost State-wide Democratic Primary Jun 12, 2001 Balance at May 8, 2001 Changes below this line are for information and planning purposes only. Balance from above tan 23,2001 Potential use for Phase II NPDES stormwater assessment of General Amount Fund Revenue: $9,908,641 8.33° (907,000) (500,000) (500,000) ($41,700) ($23,160) $7,936,781 6.67 $7,936,781 (40,000) $7,896,781 6. Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2000 - 2001 General Fund Revenues $118,982,797 6.25% of General Fund Revenues $7,436,425 Respectfully Submitted, Appryved By ® ~l S~ Danial Morris Elmer C. Hodge Director of Finance County Administrator / ~ '" CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Balance from June 27, 2000 Board meeting Addition for sale of land and equipment during 1999-2000 Audited beginning balance at June 30, 2000 Transfer from 1999-2000 departmental savings [ar 27,2001 Funding combined with community donations to provide for lighting of baseball field at Starkey Park (See Note 1) pr 10,2001 Blue Ridge Parkway Visitors Center (replace grant funding) Balance at May 8, 2001 ote 1: Capital Fund to be reimbursed from any Virginia Gas Pipeline proceeds Respectfully Submitted, Danial Morris Director of Finance Approved By Elmer C. odge County Administrator Amount $279,722.09 303,501.34 583,223.43 224,701. (25,000.00) (25,000.00) $757,924.431 ~~~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2000-2001 Original Budget $100,000. July 25, 2000 Contribution to D-Day Memorial (10,000.00) Sept 12,2000 Video distribution for Senior and Challenged Citizens Commission (1,000.00) Sept 12,2000 Project Impact (12,800.00) Jan 9, 2001 VML/VACO Assessment, AEP Negotiations (4,183.00) Feb 27, 2001 Purchase of Automated External Defribillators (60,000.00) Feb 27, 2001 Agreement with SMPAC to provide information to SCC (5,000.00) Balance at May 8, 2001 $7,017.00 Respectfully Submitted, Danial Morris Director of Finance Appr ved B~ ~~ Elmer C. Hodge County Administrator r FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget $670,000.00 Transfer from County Capital Projects Fund 1,113,043.00 FY 1997-1998 Original budget appropriation 2,000,000.00 June 23, 1998 Savings from 1997-1998 debt fund 321,772.00 FY 1998-1999 Original budget appropriation 2,000,000.00 FY 1999-2000 Original budget appropriation 2,000,000 Less increase in debt service (1,219,855) 780,145.00 November 9, 1999 Savings from 1998-1999 debt fund 495,363.00 FY2000-2001 Original budget appropriation 2,000,000 Less increase in debt service (1,801,579) 198,421.00 Balance at May 8, 2001 FY2000-2001 Original budget appropriation my 11, 2000 SW Co Regional Stormwater Balance at May 8, 2001 $7,578,744.00 $1,500,000.00 (290,000.00) 1,210,000.00 * Of this amount $736,680 is currently being used for the lease purchase of refuse vehicles and will be repaid within two years. Respectfully Submitted, Danial Morris Director of Finance Approved By, ~~" / i~ Elmer C. Hodge County Administrator ACTION NO. ITEM NUMBER ~[ ~~. AT A REGULAR MEETING OF THE BOARD, OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: Resolution from the State Board of Social Services for the Commonwealth of Virginia recognizing the County Department of Social Services COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The State Board of Social Services for the Commonwealth of Virginia held its' April meeting in Roanoke. At that meeting the attached resolution was passed recognizing Dr. Betty McCrary and the staff of the Roanoke County Department of Social Services for their efforts to make Welfare Reform a success. The Department has also participated in the Management Assistance Program as a pilot agency and was recognized for numerous noteworthy and best practices concerning operating procedures which were taken back to Richmond to be shared with other agencies. We congratulate Dr. McCrary and her staff for their diligent efforts to help those less fortunate within our community. Respectfully submitted, Approved by, Cr~~ John M. Chambliss, Jr. Elmer C. Hodge Assistant Administrator County Administrator ----------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Ref erred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Church Johnson McNamara Minnix Nickens ~, v . ~ttt#~ ~u~zr~ of ~5netul ~Pr~ice~ April 19, 2001 Resolution N-5 A ~[7etttre ~nfn ~3uiiDiu~ 7317 ~ttst ~rntt3 ~treet ~irhmnn$, ~ir~initt 23219-1849 Whereas, the State Board of Social Services for the Commonwealth of Virginia is conducting its' April meeting at the Hotel Roanoke & Conference Center, and Whereas, the Director of the Roanoke County Social Service Department and local officials welcomed the Board formally and hospitably to the County of Roanoke, and Whereas, the staff of the Roanoke County Social Service Department's dedicated efforts have greatly contributed to the success of Welfare Reform in the County of Roanoke and brought about greater self- sufficiency of it's residents, and Whereas, the staff of the Roanoke County Social Service Department have taken upon themselves to care for and foster good will among it's residents throughout the year, Now, therefore, be it resolved that the Members of the State Board of Social Services, on behalf of the citizens of the Commonwealth of Virginia, express their deepest appreciation to Dr. Betty McCrary and her staff of the Roanoke County Department of Social Service for their dedication and efforts in ensuring the unprecedented success of Welfare Reform and this meeting. Carol Ann Corvelh ACTION NO. ITEM NUMBER ~'"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: May 8, 2001. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of April 30, 2001. SUMMARY OF INFORMATION: CERTIFICATE OF DEPOSITS: FIRST AMERICAN 100,000.00 SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 200,000.00 LOCAL GOVT INVESTMENT POOL: GENERAL FUND RESOURCE AUTHORITY MONEY MARKET: SUNTRUST FIRST UNION PAINE-WEBBER CASH INVESTMENTS: SUNTRUST LB&T MENTOR MENTOR WACHOVIA TOTAL (GEN. OPER} (RES. AUTH.) 8,429,881.59 2,016,170.92 10,446,052.51 2,930,559.78 2,201,492.16 3,431,710.31 8,563,762.25 15,793,809.58 3,468,206.38 5,731,671.29 6,104,131.02 2,499,224.64 33,597,042.91 52,806,857.67 1 t ACTION NO ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: May 8, 2001. AGENDA ITEMS: Statement of the Treasurer's Accountability per investment and Portfolio Policy, as of April 30, 2001. STAFF RECOMMENDATION: Respectful) Submitted y .~ . - Z -a Alfr C. Anderson County Treasurer ACTION Approved {)Motion by: Denied O Church Received () Johnson Referred () McNamara To () Minnix Nickens Approved by: ~~~ ~~ Elmer C. Hodge County Administrator VOTE No Yes Abs 2 r ACTION NO. ITEM NO AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: Work session to develop a zoning process for private and commercial stables. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The threat of erosion and runoff, animal waste, adequate amount of usable acreage for the number of permitted horses and location of the private and commercial stables have been a concern of the County in the past. The recent request of a special use permit for a private stable has focused the Board of Supervisors' attention to this situation. SUMMARY OF INFORMATION: As requested by Board of Supervisor member, Mr. Church, at the February 27, 2001, board meeting the county staff has prepared for a work session. The attached information includes the following: - § 30-81-5 and §30-81-6 of Roanoke County Code - Roanoke Valley Horsemen's Association Position Statement Staff will present maps showing the allowable location of commercial and private stables and the locations of known commercial stables in Roanoke County. Respectfully submitted, _~ Dana K. Lazzuri County Intern Action Vote No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by U:\WORKSESSIONAPRILIO.FRM 1 Church fohnson McNamara Minnix Nickens ~~ ~ ~ . ~, ~ g ~ ~ . a .~ ~ 4, '~ •~ ~ ~ m o ~ ~ . .~ ~ ° ~ a • ~ ~; . ~ ~ . a ~~ .. N o "" a ~ ~ ~ ~ r~ `3 ~ c ~ ~ •~ ~ N ~ U) -~ ~ ° m C ~ ~n ~ . ~ ~ ~ ~ ~ ~ Q ~ ~ u] ~ c~ y '~ a .,n ~ -~ a ~ ~ ~ .q O b• m ~; '~ -~'. '~ o P, ~A G ,.~' o w ~ N p+ 'o .~ ~ ,b1 -~ o°Ji 'b Q U Cl1 ~n .~ ~ m W o 4-~ .a ~ ~ .~ r~u ~ ~_ ~ .~ ,~ ~ ~ o . ~ q ~ ~ •a .:~ a '~ ~'' ~ . ~ ~,o . H ~'~~~ +~ ~ C m ~ ~ . ~ C1 ~ O ~ ~ '~ W ~ ~ .~ ~ m w ° ~ _g„~ ` ~ ~ `~ m ~ ~A ~ ~ w ~ ~ ~ +a O~ dd ~ Fi , v i ~ O V N ~ m ,1~ R! ~ ~ ~ ~ ~ ~1 ~'~ A '~ a~ ~~ ~ c ~i. m ~ m et~.l n ' v ~y ai U ~ i m. ~ ~-i ~®~F'!®~~' ~3.~~ e~ ~C3~'SeFL1eY'l~ S 1~sSSOCic~. ~i233~ ~-"~ ~osi~ion ~~a~emen~. ~tec~~.r~ing Acreage Reegui~eme~a~ ~o~ the S-~abling o~ ~I©rse~ The Roanoke Valley Horsemen's Association is comprised of approximately X00 members who share a common interest in horses. Our membership consists or" individual "backyard" horse owners who may only have one or two horses, trainers who train horses for others, instructors who provide riding lessons for children and adults and commercial stables who make their living boarding, training, breeding, instructing, showing and selling horses. All breads and disciplines are res~resented in our association. Annually, we produce the Roano7ce Valley Horse Show, which has became one of the premier horse shows in the country each June. We host over 1000 top quality horses from all aver the world, with over 3000 trainers, e>hibitors, and more than 26,000 spectators. This translates to an economic impact of over $73,000,000 to the Roanoke Valley. The Virginia Equine .Educational Foundation conducted a state wide economic impact study in 1Q96. Some of the key findings of that study: ® The Virginia equine industry contributes over $1.0 billion in sales annually to Virginia businesses and individuals. ® There-are some 225,000 horses in Virginia and 2.65 per cent of all Virginia household's own horses. Support of these horses creates jobs for nearly 25,000 Virginians. ® Virginians spend $2,800 per horse per year. Taken collectively among the many different trades, services, and professions, this translates into $680.5 million in .direct expenditures in support of horses. in7ith the above facts and figures in mind, it is easy to see that horses are big business in Virginia and, indeed, the Roanoke Valley. As with any industry, most participants are etrical and aim to conduct their affairs in a dignified manner and are respectful of their neighbors. However, as is true in most other industries, we do have our "bad actors". And, as occurs in other industries, this makes for bad publicity for all of us involved with horses. page 2 RVHA Position Statement on Acreage Requirements for I~orses The most common complaint has to do with horse manure disposal. When not properly handled, it can be a nuisance for the neighborhood, a health hazard for the horses and potentially a water duality issue. There are many ways to properly and effectively dispose of horse manure. The individual type of horse operation will dictate which method is the most effective and prudent for that ope.sation. ?among the most common methods of manure disposal are spreading on farm acreage with a manure spreader and composting. Acreage used for horse grazing should be periodically dragged to break up piles of manure. The frequency depends on the number of horses and the acreage available. ~-i Horses are generally maintained in one of three methods- pastured, dry lot,. and stabled. Horses on pasture are allowed to roam freely within their fenced enclosures and graze~at will. The pastures need to be mowed or bush hogged periodically bo keep weeds down as horses will selectively graze the pasture. Horses primarily stabled will be kept in stalls most of tine time . This respa.ires daily removal of manure from the stalls. With a large number of horses, such as is often found at commercial stables, the manure may be loaded directly from stall to a manure spreader. When full, the spreader will be pulled by tractor to nearby farm land for direct spreading over a large area. When dried by the sun, the manure will have no odor and will become fertilizer for the land . For dry lot turn outs and smaller stables, manure is usually collected in wheelbarrows and disposes-of in a compost pi 1e. This causes the organic material to "heat", which results in decomposition of the manure and forms a very rich compos t sought after by many organic gardeners. Imposing an acreage recguirement for horse stables will no-t solve the problems of poor horse-keeping practices followed by a relatively few number of individuals. ©uite to the s. r~ t Page 3 ent on Acreage Res.~ui~e-menu for Horses ~~ RVFi.A Position Statem imposition would cause hardship on an contrary, such an who arm following acceptable enormous number of owners "show barns" have horses that are kept practices. Many exce t for thes.r daily training or stalled all the time P be 5p horses in a stable with. exercise turnout. There may five acres and absolutely no manure management issues. r two horses in a poorly drained turnout Conversely, one °- roblem due t® let may have a Creme'-'ldous manure ma~sg plain lack of lack of attention by the owner or j knovti*lzdge in horse ke=ping skills. encourage t,'t~.at no new county _• would We, as an associa+.zOn~ th.e number or" acres required far orda,nancss regulating this time. We feel that vast majority or horse-keeping be enacted at e~ist.ing regulations are suf iciest ioeratior_s. For those law abiding horse owners and stable op it is not currently in coiccpliance with e~-sting ordinances, doubt~ul that any new regulations would be adhered to. roblems with manure manage-went tg7at For those with chronic P~ ollution, the Agricultural y result in wat_r p they Virginia has os: ma a~i F]7.steg'ed by Stewardship Act of .x,997 , a ~+-ovi$es a,r,Lsnent of Agriculture and=con ~orresolve problems with Dep and enforcement officials that a`''"`mpn education, moni tors-n~3 ricul:.~-ral operation throng' ,take a wn.=1e but they' are the ag }~ It may legal means when necessary. efiective. Most complaints filed are resolved on a voluntary basis . Only' a few end ug~ in litigatian . . s committed to working with Roanoke County The RVHA s. roblems with area horse keeping = we will conduct an educations ®fficials to reduce ~' end, operations. Toward ~.is ro er manure rovide guidance to our members on p P program to P `•neiglabor disposal methods and oionr.as~ects os operating a r~ Ope- at friendly horse ~ .. i ~~ Page 4 RVHA Position Statement on Acreage Requirements for horses For additional information, the following members of the Roanoke Valley Horsemen's Association may be contacted: Nancy Troutman, President 384-6909 Carol Whiteside, Vice President 774-2143 Chris Lee, Corresponding Secretary 384-0930 Ron Smith, Board Member 384-6272 i Lowell Gobble; Board Member 890-0636 71. V ..~ ^.~ r~~ .~ O N ca O Q .~ L r~> c~ ca ._ v O V r ~I/ L.I... ~ ^ v J Q Q 0.. ~ Q 0.. 0.. M Q D.. d. • +~+ ~ L ~ Q~ •L ~ 0 ~ a. cn U cA v ~L a..+ Q c~ -~-~ ~ ~ U ~ ~ ~ ~ Cn ~ ~ ~ ~ ~ ~ L L-- L.1.. n'I I' I..i~ v ' i to C t O N ~ ~ ~ ~ N v O Q~ L L V ~ L Q~ ~ _ •~ C' ~ L ~ ~ (/~ L ~ N C •~ ~ ~ ~ 3 o ~ '~ i ,a; ca o `~ ~v ~ ~ ~ L V a.+ .~d ~ N N _ ~ ~ .C O N N L V .F~ y ~ c ~ ~ ca 3 30 t ~ .3 ~ ~ ~ N ~ o _ ~ a ~ ~ o N i ~ ~ T 'a ~ ~ ~ ~ n~ C ~ _ ~ ~ L ~' O . ~ i d N ~ v V ~ N C O :~.. V C y C ~_ ~ .~ ~. i~+ L •~ Q L as ~ Q- L 0 ~ L .~.+ ~ ~ ~ ~ ~ ~ O L ~ ~ N ~ c~ N L ~ ~ ~ c a~ ~ x N ~ ~ O S2 ~ ~ N L N O ca ~ t y N ~ v ~ +~ ~ ACTION NO. ITEM NO. - "'" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: Work Session and Presentation on recruiting and retaining young professionals in the Roanoke Valley COUNTY ADMINISTRATOR'S COMMENTS: Dana has been working as an intern with the County for several months in the County Attorney's Office. Mr. Mahoney and I asked her to chair a committee to look at ways to recruit and retain young people in the Roanoke Valley. I am delighted with the fresh new approach she has taken with this subject. SUMMARY OF INFORMATION: One of the economic development issues that has been discussed during the past several years has been retaining and recruiting young professionals to the Roanoke Valley. During a discussion with department directors, the question, "what can I do?" was asked of each director. Below are the objectives suggested by the directors • Change Mind Set • Change Demographics • Workforce Development • Grow our own/tell our story • Strategic Partnership As a Roanoke native and intern in the County Attorney's Office, I was asked to chair a subcommittee to look at ways to market the Roanoke Valley to recent college graduates and to encourage those living in the Valley to remain here. A subcommittee was formed to gain more knowledge and determine what is necessary in order to successfully meet the 2001- 2002 goals. Members of the subcommittee were Mary Allen, Board of Supervisors; Jill Barr, Economic Development; Billy Driver, Real Estate Assessment; Elton Ghee, Information Technology; Dana Lazzuri, County Intern; Kim Lee, Juvenile and Domestic Relations Court; Rebecca Owens, Finance Department; Diana Rosapepe, Libraries; and Kathi Scearce, Community Relations. In April, after meeting several times, the subcommittee reported back to the department directors. Attached are two outlines prepared by the subcommittee Suggested objectives by directors for 2001-2002-amore in-depth outline '~- Subcommittee areas of concern and possible solutions to reach objectives Res ectfully submitted, Dana K. Lazzuri County Intern Approved ( ) Denied ( ) Received ( ) Referred to Motion by Action Vote No Yes Abs Church Johnson McNamara Minnix Nickens Goals for 2001-2002 I. Change Mind Set A. Things to do for young adults B. E-Gov, website II. Change Demographics A. Young Adults 1. Ideas to get young adults here a. More activities geared towards age group b. Faster way for VA Tech students/ graduates to commute here c. Talk to local college students and ask what will keep them here 2. Advertise to young adults more B. Senior Citizens 1. Continue with programs 2. Jobs for retired adults III. Workforce Development A. Get high tech jobs here 1. Manufacturing 2. Computer software companies B. Need an educated population IV. Grow our own/ tell our story A. Advertise people and products that started here B. Tell why people settle in Roanoke- what does Roanoke have to offer? V. Strategic Partnerships A. Pair up with other localities B. Pair up with companies ~-a * Everyone was asked to write a memo as to 'What Can I do'. ~- a Goals 2001- Steering Committee The development of nezu goals for the E-TEAM in February created questions as to why and hozu to keep or gain more young adults, ages 18-40, in the region. The Goals 2001 Steering Committee zuas comprised of several department heads and others interested in this topic and have met. The Steering Committee has determined there are several factors that prevent the valley from growing in the young adult age group. Below is what the committee has determined are areas of concern with potential solutions for Roanoke Counh~ to reach the goals discussed in February of 2001. I. Thinking outside the box • How to get citizens to give back to the community? • Leadership- where has it gone? II. Internship/ Partnership • Currently working on County internship program • Suggested letter to area businesses about County's internships III. Promote Roanoke- on Internet/Economic Dev. Information folders/citizen handbooks • Create a ¶/summary of Roanoke nightlife- include all aspects ^ Bars/ dance clubs ^ Restaurants ^ Sporting events ^ Bowling ^ Ice/roller skating....Etc... • School systems and higher education available in region • Special Events calendar- provide more information to Internet visitors and publish info on a quarterly or six-month basis either via newsletter, county magazine or other printed medium • RVTV- more focus on events • Cultural Diversity- more active participation on County's part in Sister Cities program, Local Colors or other opportunities IV. Steering Committee- Regional Taskforce • Public/Private involvement • Wide range- would combine Economic Dev., Parks & Rec., Community Relations, Chamber of Commerce...etc... • Venture Capital V. Why young people/ Why worry? • Roanoke will become the suburb of Blacksburg • Tax base- current- Real Estate Tax • Possible loss of representatives in Richmond- growth in area not all that great • Future Leaders ~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY MAY 8, 2001 RESOLUTION 050801-6 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~a~~ ~ . Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Closed Meeting File O~ ROANp~~ ti ~ z ~ 1838 P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us May 9, 2001 Mr. James T. Phipps, Director Court-Community Corrections Program 516 East Main Street Salem, VA 24153 Dear Mr. Phipps: Attached is a copy of Resolution No. 050801-5.d approving revisions to the membership of the Regional Community Criminal Justice Board for the Court Community Corrections Program. Chief of Police Ray Lavinder has been added as a member from Roanoke County. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, May 8, 2001. If you need further information, please do not hesitate to contact me. Sincerely, .~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: File John M. Chambliss, Jr., Assistant County Administrator James R. Lavinder, Chief of Police Gerald S. Holt, Sheriff ® Recycled Paper OF EtOANp~~ a ti ~ z ~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 2401 8-0798 BRENDA J. HOLTON CLERK TO THE BOARD (540) 772-2005 DEPUTY CLERK Internet E-Mail: mallen@www.co.roanoke.va.us FAX (540) 772-21 93 Internet E-Mail: bholton@www.co.roanoke.va.us May 9, 2001 Mr. Allen C. Robinson, Jr., Chairman Roanoke Valley Resource Authority 1020 Hollins Road Roanoke, VA 24012 Dear Mr. Robinson: Attached is a copy of Resolution No. 050801-1 approving the-2001-2002 operating budget for the Roanoke Valley Resource Authority. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, May 8, 2001. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: .Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance John R. Hubbard, CEO, RVRA Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council ® Recycled Paper ~F ROANp~~ ~ .., 9 z c> o~ a? rsae ~.Y~~~~ ~~ ~~~~~~ P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallenQwww.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-21 93 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us May 9, 2001 Mr. Douglas Chittum, Director Roanoke County Economic Development Department P. O. Box 29800 Roanoke, VA 24018 Dear Mr. Chittum: I am pleased to inform you that, at their meeting held on Tuesday, May 8, 2001, the Board of Supervisors voted unanimously to appoint you to the New Century Venture Center Board of Directors replacing Mr. Don Reid. This appointment does not have a designated term or expiration date. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept these appointments. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors Enclosures cc: Ms. Lisa C. Ison, President The New Century Venture Center 1354 Eighth Street, SW Roanoke, VA 24015 ® Recycled Paper O~ ROANp~F ti '^ ~ z c~ o~ a? rasa ~.J~~.LL~~L ~~ ~~~~~~ P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 BRENDA J. HOLTON CLERK TO THE BOARD (540) 772-2005 DEPUTY CLERK Internet E-Mail: mallen@www.co.roanoke.va.us FAX (540) 772-21 93 Internet E-Mail: bholton@www.co.roanoke.va.us May 9, 2001 Mr. Douglas Chittum, Director Roanoke County Economic Development Department P. O. Box 29800 Roanoke, VA 24018 Dear Mr. Chittum: 1 am pleased to inform you that, at their meeting held on Tuesday, May 8, 2001, the Board of Supervisors voted unanimously to appoint you as an alternate member to the Virginia's First Regional Industrial Facility Authority to complete the unexpired four year term of David Porter. This term began on September 24, 1998 and will expire on September 24, 2002. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this authority. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. Also, please ask Mr. McGraw to forward a certified copy of your oath to the Clerk's Office to be forwarded to Mr. Dave Rundgren. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept these appointments. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors Enclosures cc: Steven A. McGraw, Clerk, Circuit Court Dave Rundgren ® Recycled Paper O~ ROANp,Y~ L ti. z c> ~ z o~ . a ~~~~~ aor~ aor~~~Or.~2..E r8sa P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 2401 8-0798 BRENDA J. HOLTON CLERK TO THE BOARD (540) 772-2005 DEPUTY CLERK Internet E-Mail: mallen@www.co.roanoke.va.us FAX (540) 772-21 93 Internet E-Mail: bholton@www.co.roanoke.va.us May 9, 2001 Ms. Elaine Simpson, Cable Access Director Roanoke Valley Television 541 Luck Avenue, Suite 145 Roanoke, VA 24016 Dear Ms. Simpson: Attached is a copy of Action No. 050801-2 approving the-2001-2002 operating budget for Roanoke Valley Television. This action was approved by the Board of Supervisors at their meeting on Tuesday, May 8, 2001. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: File Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance Kathi B. Scearce, Roanoke County Community Relations ® Recycled Paper ~F p,OANp~~ , ti ~, G . A Z ,: ,.. ~ 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 H. Odefl "Fuzzy" Minnix, Chairman Bob L. Johnson Cave Spring Magisterial District Hollins Magisterial District Joseph B. "Butch" Church, Vice-Chairman Joseph McNamara Catawba Magisterial District Windsor Hills Magisterial District Harry C. Nickens Vinton Magisterial District May 9, 2001 Rev. Samuel W. Crews Coopers Cover Baptist Church 2002 Langdon Road, SW, #4 Roanoke, VFW 24015 Dear Reverend Crews: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, May 8, 2001. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kind st regards, H. O el~~u~zy "Minnix, Chai an Roanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-Mail bos @co.roanoke.va.us 4 O~ AOANp,~.~ ~ ,,; ~ z c~ ~ 2 °v' a rsae C~S~~nf~ ~a~ ~~~x~~~r.~ ..; 7 DEPARTMENT OF MANAGEMENT AND BUDGET W. BRENT ROBERTSON, CPA DIRECTOR April 26, 2001 Roanoke Times & World News Legal Advertisement Department 201-209 Campbell Avenue, SW Roanoke, VA 24011 Dear Martha: GERALDINE BRICKHOUSE BARBER BUDGET ADMINISTRATOR Please publish the enclosed public notice as a block advertisement on Tuesday, May 1, 2001. The size of this ad in past years has been approximately 2.5" x 14". These general dimensions are needed in this ad as well. Bill the cost of publication to the Roanoke County Board of Supervisors at the following address: Roanoke County Board of Supervisors ATTN: Mary Allen P. O. Box 29800 Roanoke, Virginia 24018-0798 I would like to review a draft of the advertisement as soon as possible before publication. My fax number is 772-2089. If you have any questions, please call me at 772-2021. Thanks. Sincerely, l~•~ ~. W. Brent Robertson Budget Director Enclosure c: Paul Mahoney, County Attorney Mary Allen, Clerk to the Board Kathi Scearce, Community Relations Elmer Hodge, County Administrator P.O. BOX 29800 • ROANOKE, VIRGINIA 24018-0798 • (540) 772-2021 • FAX (540) 772-2089 •,R County of Roanoke Notice of Public Heating of the Proposed 2001-2002 Fiscal Year Budget The County of Roanoke will hold a public hearing at 4:00 pm or as soon thereafter as the matter may be heard on Tuesday, May 8, 2001 in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia. The purpose of the hearing is to receive written and oral comment from the public concerning the proposed annual budget for fiscal year 2001.02 summarized below and the FY 2002.06 Capital Improvement Program. All interested citizens, groups, senior citizens, and organizations are encouraged to attend and to submit comments. Copies of the proposed budget will be available for public inspection at the office of the Clerk to the Board of Supervisors and all County libraries. Summary of Proposed 2001-2002 Budget Revenue Estimates General Fund General Government General Property Taxes Local Sales Tax Business License Tax Utility Consumer Tax Motor Vehicle License Tax Recordation/Conveyance Tax Meals Tax Other Local Taxes Permits, Fees & Licenses Fines and Forfeitures Interest Income Charges for Services Commonwealth Federal Other Amount 80, 944, 000 6,450,000 4,440,000 4,610,000 1,685,000 1, 000,000 2,650,000 3,059,000 621,050 645,000 1,200,000 732,000 8,157,442 2,405,300 672,186 Total General Government 119,270,978 E-911 Maintenance 1,083,500 Comprehensive Services 2,057,700 Law Library 41,648 Recreation Fee Class 877,793 Internal Services ~ 2,429,566 County Garage 266,063 Total General Fund 126,027,248 Debt Service Fund 9,899,442 Capital Projects Fund 5,169,515 Internal Service Fund 882,961 Water Fund 15,046,564 Sewer Fund 8,366,548 School Operating Fund 98,162,402 School Cafeteria Fund 3,747,000 School Grants Fund 3,243,063 School Debt Fund 6,864,766 School Capital Fund 1,516,078 New School Start-Up 1,858,135 School Textbook Fund 847,860 Regional Alternative School 308,234 Total Revenues All Funds 281,939,816 Less: Transfers (76,369,090) Total Net of Transfers 205,570,726 Proposed Expenditures General Fund General Government General Administration Constitutional Officers Judicial Administration Management Services Public Safety Community Services Human Services Non•Departmental Transfers to School Operating Fund Transfers to School • Future Operations Transfers to Capital Fund Transfers to School Capital Transfers to Debt Service Fund Transfer to County Garage Other Amount 2,268,871 7,812,129 810,515 2,372,293 14,273,079 8,963,147 11,580,702 5,015,222 52,311,051 1,500,000 1,776,780 1,534,600 7,075,628 115,000 1,861,961 Total General Government 119,270,978 E-911 Maintenance 1,083,500 Comprehensive Services 2,057,700 Law Library 41,648 Recreation Fee Class 877,793 Internal Services 2,429,566 Garage II 266,063 Total General Fund 126,027,248 Debt Service Fund 9,899,442 Capital Projects Fund 5,169,515 Internal Service Fund 882,961 Water Fund 15,046,564 Sewer Fund 8,366,548 School Operating Fund 98,162,402 School Cafeteria Fund 3,747,000 School Grants Fund 3,243,063 School Debt Fund 6,864,766 School Capital Fund 1,516,078 New School Start•Up 1,858,135 School Textbook Fund 847,860 Regional Alternative School 308,234 Total Expenditures All Funds 281,939,816 Less: Transfers (76,369,090) Total Net of Transfers 205,570,726 ~.. . ROANOKE VALLEY RESOURCE AUTHORITY March 29, 2001 Ms. Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors Roanoke County P.O. Box 29800 Roanoke, VA 24018 Dear Ms. Allen: In accordance with the Member Use Agreement, the Resource Authority is submitting its 2001-2002 Annual Budget to the Board of Supervisors for approval. Enclosed are copies of the 2001-2002 Budget for each member of the Board. A copy of the budget, along with the attached letter, have been sent to Mr. Hodge, requesting that he initiate action for approval of the budget by the Board of Supervisors. If you have any questions or if you need additional copies of the budget, please let me know. Your help with this matter is appreciated. Sincerely, -~~-~- N John R. Hubbard, P.E. Chief Executive Officer cc: Diane Hyatt 1020 Hollins Road Roanoke, Virginia 24012 (540) 857-5050 Fax (540) 857-5056 Web Site: www.rvra.net EXHIBIT A _~ ~~ ~~ ~ ~, c ~J~, ~~ V c~,+ A z O o Z U1 m ~,li ~ ~ ~ ~ ~ ~,, O C Q) -~ i ~ ; ~ N (-i N ' c i IRON PIN w N GO 0 UT"t POLE ON CONC. PAD c a c~ v I I ~ ., .- . ~ J PROPERTY OF OANOKE COUNTY BOARD OF SUPERVISORS TAX PARCEL No. 37.10-1-21.2 i AS NEW LOT 3, (3.723 ACS.) ON UNRECORDED T PREPARED BY FRANK 8. CALDWELL III, C.L.S. DATED NOVEMBER 23, 19&7. EASEMENT BOUNDARY DATA L-1 N 46'23' 16" E 30.0' L-2 N 43'36'44" W 14.0 L-3 S 46'23' 16" W 30.0' L-4 S 43'36 44' E 14.0' NOTE: E:CISTING 12' X 2s' Ea,SEUEN7 TO EE VACATED D.B. 1250, FG. 1574A -3 N I ~J~--- 193.82' (NO SiALEI I ~ PED" N 4 6' 2 3' 1 6" E---,-~'~---+- CkP FCL g20 S.S.l1.H~ `:<,ST. `:' X 1C' C3cF POLL CCNC. PAD i~3 1 /2 PETERS CREEK ROAD VIRGINIA ROUTE No. 117 R/W VARIES REFERENCE: D.6. 1337, PG. 1345 DESCRIPTION OF NEVV LOTS 2 AND 3 G. P! 1RY R. 61NGHAM, C.L.S. i/FAX (540) 776-7&83 B-9 BA00-03 .t ~~~,p>LTF~ Q.~ CO ~.~~~~~~-~G ~ V i1J'~ yy a ~Sa C c0'i J $ ~ ~3 -~~c; S~ FLAT FOP, ~~ 1 ~~\P' QG . ~~~~~~ Q~. ~-- rtCRT'~'E',DE NK,~. c~,,~OCL K_~--~- CONC. MON. VERIZON VIRGINIA, INC. SHOWING A 14 FT. X 30 FT. EASEMENT SITUATE ON THE NORTHERLY SIDE OF VIRGINIA PRIMARY ROUTE No. 117 (PETERS CREEK ROAD) LOCATED NEAR THE SOUTHWESTERLY CORNER OF THE PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS ROANOKE COUNTY, VIRGINIA SCALE: 1 " = 30' JUNE ~ ~ ~nnn k~ Mary AI!~n -Connie Finnerty Page 1 From: Brenda Holton To: Mary Allen Date: 4/24/01 9:08AM Subject: Connie Finnerty Returned a call from Chris Flippen, Principal at Clearbrook, later yesterday afternoon concerning Connie's confusion over meeting date. 1 called Connie yesterday morning and evidentally totally confused her. Connie was scheduled to go to School Board meeting Thursday night to be recognized and thought I had changed that. Called Brenda Chastain first to make sure and then called Ms. Flippen. Explained and she had already figured it out. Then talked with Connie and she wants to come May 8 at 3 p.m. now. She took my name and number and is supposed to call and confirm. While I had Ms. Flippen on the phone, I asked about faxing information about Connie. She said that she was never asked and when I told her that I called Salem Roanoke County Chabmer and got their information, she said that she supplied that to them. Brenda Apr~-8-O1 10:17A SALEM/ROANOKE COUNTYCofC 540 387-4110 P.02 1 ~ , CAN SUCCEED, MRS. FINNERTY' S STUDENTS HAV E HAD INCREDIBLE SUCCESS PASSING THE STANDARDS OF LEARNING TESTS DURING THE LAST THREE YEARS. MRS. FINNERTY'S LOVE OF TEACHING IS EVIDENT. IrVEN AF"C'ER TWENTY-SIX YEARS IN THE CLASSROOM, SHE IS STILL EXCITED AND ENTHUSIASTIC ABOUT TEACHING. MRS. FINNERTY IS A TRUE PROFESSIONAL AND AN EXCEPTIONAL TEAM MEMBER OF CLEARBROOK ELEMENTARY SCHOOL. SHE IS CONSCIENTiUUS, COOPERATIVE WITH OTHER TEACHERS, AND ALWAYS AN ATTENTIVE LISTENER. MRS. FTNNERTY EAGERLY MENTORS NEW TEACHERS ON THE STAFF AND G.I VES OF HER Tl ME TO HELP WITH ,ANY OF THEIR CONCERNS. SHE TAKES OWNERSHIP IN SOLVING PROBLEMS AND COMING UP WITH SOLUTIONS THAT CONTINUALLY IMPROVE THE SCHOOL. MRS. FINNERTY HAS BEEN CO-CHAIR OF 'THE SCHOOL RENEWAL COMMUNICATION COMMITTEE FOR THE PAST SIX YEARS AND HAS HELPED TO IMPLEMENT MANY NEW IDEAS FOR ATTENDANCE, DEALING WITH TARDINESS, AND IMPROVING COMMUNICATION BETWEEN HOME AND SCHOOL. ~` LEARNERS AND AS GOOD CITIZENS, AND SIZE SHOWS THEM THAT NOTHING IS IMPOSSIBLE WITH MARD WORK. CHILDREN, WHO IN THE PAST, HAVE HAD 1.OW SELF-ESTEEM, PROBLEMS GETTING ALONG WITH OTHERS, AND/OR DIFFICULTIES LEARNING, BLOSSON UNDER HFR EXPERT CARE. NO MATTER HOW MANY TIMES SHE HAS TO EXPLAIN A CONCEPT TO A R.ELUCTA.NT LEARNER, SHE SYSTEMATICALLY EXPLAINS IT IN SUCH A QZJIET ANb CONSISTENT WAY THAT I..FARNING ALWAYS OCCURS. DUE TO HER BELIEF THAT EVERY CHILD Apr,-~~'8-Ol 10:17A SALEM/ROANOKE COUNTYCofC 540 387-4110 P.Ol SA.LEM/ROA.NOKE COUNTY CHAMBER ~~' COMMERCE Phone: (540) 3$7-0267 Fax: (540) 387-4110 F-MATL,: info@srcchambcr.org FAX TRANSMITTAL, COVER SHEET To: _. _ .._ o~~.-n~ Fax~F:__ ~ 7 a .- ~ ~ 9~3 L7ate: ~/~/?b~~~`~ From: ._ "I'otat Pagcs: Re C'c~mmcn~ ~;: .~. ~ * ~ * ~ ~ ~ ~ ~~~d~~~~ ~~Qa~~3 Apr.;l ? I 3ra lAnnutil Family Kite Festival at Greenhill Perk - 10:00 a.m. - 4:U0 p.m. AP,.;~ ~ 5 Wakc-Up= I'o-Business -llpparcl Concepts - 7:00 - 10:00 a_rn. 5epi r~-~ 10th Annual Fall Classic Golf Toturnament Fc~r ~rrfor~rtCYtinr7 Un F.'verits, C'vnluc~l ThE~ C'humher CJffice at 3R7-U~67