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HomeMy WebLinkAbout5/22/2001 - RegularW a~.~.+.~,.~,~ilo.c,~~rrwx~ - c~w&~.ut,ta ~.a.~ie.i~a„ ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA MAY 22, 2001 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, will be rebroadcast on Wednesday at 7 P.M. and Sunday at 4 p.m., and are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ALL PRESENT AT 3:00 P.M. 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS PMM ADDED ITEM TO CLOSED MEETING - 2.1-344A (7) CONSULTATION WITH LEGAL COUNSEL CONCERNING NEGOTIATIONS WITH VIRGINIA RECREATIONAL FACILITIES AUTHORITY AND EXPLORE FOUNDATION. HCN ADDED ITEM 3-4. DISCUSSION OF APPROVED I-73 CORRIDOR. 1 C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation upon the retirement of Dr. Charles L. Downs, President, Virginia Western Community College. R-052201-1 BLJ MOTION TO ADOPT RESO URC DR. DOWNS WAS PRESENT TO RECEIVE RESO 2. Resolution of Congratulations to the Police Department upon the 10tH anniversary of the Citizen Police Academy and presentation of Certificates of Recognition to the following sponsors: a. Mark Fuquay, Kroger b. Devon Johnson, Kwik Kopy c. Mark King, AAA Vending. R-052201-2 JPM MOTION TO ADOPT RESO URC RESO ACCEPTED BY CHIEF RAY LAVINDER. CERTIFICATES PRESENTED TO MR. FUQUAY, AMD MR. JOHNSON D. BRIEFINGS 1. Five-year Performance Report on the Spring Hollow Water System. (Elmer Hodge, County Administrator; Gary Robertson, Utility Director) PRESENTED BY ECH AND GARY ROBERTSON E. NEW BUSINESS 1. Petition to the Circuit Court to issue a Writ of Election on November 6, 2001 to fill the vacancy created by the death of the Commissioner of the Revenue R. Wayne Compton. (Paul Mahoney, County Attorney) R-052201-3 BLJ MOTION TO ADOPT RESO 2 URC 2. Request for approval of a County-State agreement with the Virginia Department of Transportation for reconstruction of Pleasant Hill Drive and Brambleton Avenue to serve Hidden Valley High School. (Arnold Covey, Community Development Director) R-052201-4 JPM MOTION TO ADOPT RESO URC STAFF TO CHECK ON WHETHER IT'S LEGAL TO AMEND THE COUNTS AND DOBYNS CONTRACT FOR ROAD CONSTRUCTION WITHOUT GOING OUT FOR NEW BIDS. 3. Request to adopt the fiscal year 2001-2002 budget for the County of Roanoke including the 2002-2006 Capital Improvement Plan. (Brent Robertson, Budget Director) R-052201-5 HCN MOTION TO ADOPT RESO LESS $7,000 APPROPRIATED FOR ADDITIONAL 3 AGENCIES LISTED IN THE COUNTY ADMINISTRATOR'S COMMENTS. FUNDS ALLOCATED TO BOARD CONTINGENCY FUND PENDING FURTHER DISCUSSION IN WORK SESSION. URC 4. Discussion of the recently approved I-73 corridor. HCN REQUESTED THAT APPROPRIATE COMMUNICATION BE SENT TO VDOT AND THE COMMONWEALTH TRANSPORTATION BOARD REQUESTING THAT IF APPROVED CORRIDOR GOES FORWARD THAT THEY WORK WITH THE CITIZENS OF SOUTHEAST CITY AND SOUTHEAST COUNTY TO MINIMIZE ANY IMPACT TO THEM. BLJ REQUESTED A COPY OF THE ACTUAL CORRIDOR MAP. F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 3 BLJ MOTION TO APPROVE 1ST READING 2ND READING AND PUBLIC HEARING -JUNE 26, 2001 URC 1. First reading of ordinance to rezone 7.964 acres from I-2 Industrial District to AR Agriculture/Residential District for residences, located at Peaceful Drive, Catawba Magisterial District, upon the petition of Richard A. Hall. 2. First reading of ordinance to obtain a Special Use Permit for a private horse stable on 3.617 acres located at 4390 Harborwood Road, Catawba Magisterial District, upon the petition of James and Sandra Worley. 3. First reading of ordinance to obtain a Special Use Permit to construct a new school on 21.12 acre located on the north side of Buck Mountain Road, Cave Spring Magisterial District, upon the petition of Faith Christian School. G. FIRST READING OF ORDINANCES H. SECOND READING OF ORDINANCES 1. Second reading of ordinance appropriating the funds for the fiscal year 2001-2002 budget. (Brent Robertson, Budget Director) 0-052201-6 HOM MOTION TO ADOPT ORDINANCE REMOVING THE $7,000 RECOMMENDED BY THE COUNTY ADMINISTRATOR FOR 3 AGENCIES UNTIL THEY CAN BE DISCUSSED IN A LATER WORK SESSION. URC 2. Second reading of an ordinance authorizing conveyance of an easement to Verizon-Virginia, Inc. for Communications Facilities on the northwesterly side of Peters Creek Road on property known as the Public Safety Center owned by the Board of Supervisors and located in the Catawba Magisterial District. (Anne Marie Green, General Services Director) 0-052201-7 JBC MOTION TO ADOPT ORDINANCE 4 URC JPM REQUESTED A WORK SESSION ON CONVEYANCE OF EASEMENTS TO UTILITIES. 3. Second reading of an ordinance authorizing a lease agreement with Devon Mobile Communications, L.P. for use of the Goat Rock Water Tank for installation of a cellular antenna located in the Catawba Magisterial District. (Gary Robertson, Utility Director) TO BE DISCUSSED IN CLOSED SESSION AND ACTION TAKEN DURING THE EVENING SESSION 1 CITIZEN SPOKE IN OPPOSITION. I. APPOINTMENTS Board of Zoning Appeals JPM NOMINATED ELDON KARR TO ANOTHER FIVE YEAR TERM WHICH WILL EXPIRE JUNE 30, 2006. 2. Clean Valley Council JPM SUGGESTED THAT SOMEONE ELSE BE APPOINTED AS BOARD LIAISON AND SUGGESTED LEE EDDY ALREADY A MEMBER OF THE CLEAN VALLEY COUNCIL. MHA TO CONTACT MR. EDDY. 3. Commission for Senior and Challenged Citizens JPM NOMINATED LINDA LANG TO REPLACE DENISE SWANSON WHO REPRESENTED THE WINDSOR HILLS MAGISTERIAL DISTRICT. 4. League of Older Americans Advisory Council 5. Parks & Recreation Advisory Commission HOM NOMINATED JACK GRIFFITH CAVE SPRING MAGISTERIAL DISTRICT, TO ANOTHER 3-YEAR TERM EXPIRING JUNE 30, 2004. 6. Roanoke County Cable Television Committee 7. Roanoke Valley Greenway Commission 5 8. Roanoke Valley Regional Cable Television Committee 9. Social Services Advisory Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-052201-8 HCN MOTION TO ADOPT RESO URC 1. Confirmation of committee appointments to the Parks and Recreation Advisory Commission and the Roanoke Valley-Alleghany Regional Commission. A-052201-8.a 2. Appropriation of state funds for Social Work Supervisor Position in the Department of Social Services and increase to the County's Classification Plan. A-052201-8.b 3. Donation of an easement from Martin L. and Yvonne G. Carle to the Board of Supervisors (Tax Map No. 37.05-01-13). A-052201-8.c 4. Donation of an easement from Judith Sweeney Irish, formerly known as Judith A Sweeney to the Board of Supervisors (Tax Map No. 37.05-01-16). A-052201-8.d 5. Acceptance of a donation of a variable width water and sanitary sewer easement from Atlantic Financial Group Ltd. to the Board of 6 Supervisors (Tax. Map. No. 77.13-5-49). A-052201-8.e 6. Resolution to complete the abandonment of a 0.12 mile section of Secondary Route 778 (Glenmary Drive). R-052201-8.f 7. Ratification of committee appointment to the Community Policy and Management Team (CPMT). A-052201-8.g 8. Resolution of appreciation upon the retirement of Walter L. Eanes, Sheriff's Office after more than nineteen years of service. R-052201-8.h 9. Request to expand the training opportunities for the Police Department. A-052201-8.i 10. Request for abandonment of Arthur Thurman Road (Route 1551). R-052201-8.i 11. Request from County citizen to establish a separate personal property tax classification for motor homes used for recreational purposes. A-052201-8.k WORK SESSION SCHEDULED FOR JULY 10, 2001 K. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on July 10, 2001 to discuss the impact of reductions to the BPOL tax. (Elmer Hodge, County Administrator) WORK SESSION SCHEDULE FOR JULY 10 2001 URC L. REQUESTS FOR PUBLIC HEARINGS 7 NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS HCN MOTION TO RECEIVE AND FILE - UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Revenues and Expenditures for the nine months ended April 30, 2001 6. Proclamation signed by the Chairman 7. Report on the activities and actions of the Roanoke Valley-Allegheny Regional Commission 8. List of changes to the Virginia Department of Transportation Secondary System in April 2001 9. Accounts Paid -April 2001 O. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (3) acquisition or disposition of real estate for public purposes; and 2.1-344A (5) discussion concerning a prospective business or industry where no previous announcement has been made; 2.1-344A (7) Consultation with legal counsel concerning: (a) negotiation of a contract with the Virginia Recreational Facilities Authority and Explore Foundation and (b) probable s litigation concerning Goat Rock Water Tank (Item H-3) HCN MOTION TO GO INTO CLOSED MEETING AT 5:15 P.M. U RC CLOSED MEETING HELD FROM 6:10 P.M. TO 6:55 P.M. P. WORK SESSION (4T" FLOOR CONFERENCE ROOM) 1. Work Session on redistricting. (Paul Mahoney, County Attorney) HELD FROM 5:20 to 5:55 p.m. AND PRESENTED BY PMM, DIANE ST. JOHN AND TERRY HARRINGTON. BOARD CONSENSUS TO MOVE FORWARD WITH THE "WOODLANDS PLAN" 2. Work Session on Funding for Salem/Roanoke County Community Food Pantry ($2500), Southwest Virginia Second Harvest Food Bank ($2500), and Harrison Museum of African American Culture ($2000). BOARD CONSENSUS TO FUND THESE AGENCIES AND SET WORK SESSION TO REVIEW THE PROCESS FOR FUNDING OF SOCIAL,. CULTURAL AND CHARITABLE AGENCIES SET FOR AUGUST 14 2001 EVENING SESSION Q. CERTIFICATION RESOLUTION R-052201-9 HCN MOTION TO ADOPT RESO URC R. PUBLIC HEARING AND FIRST READING OF ORDINANCES 1. First reading of ordinance to increase the salaries of the members of the Board of Supervisors pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia. (Paul Mahoney, County Attorney) HCN MOTION TO APPROVE 1ST READING 2ND READING -JUNE 12, 2001 9 URC S. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. THE FOLLOWING PUBLIC HEARING HAS BEEN WITHDRAWN BY THE PETITIONER AND WILL NOT BE HEARD. Second reading of ordinance to rezone 1.17 acres from R-1 Low Density Residential District to C-1 Office District to operate professional offices, located at 4920 Colonial Avenue, Cave Spring Magisterial District, upon the petition of Steven L. Nash and William F. Richards. 2. Second reading of ordinance to rezone 1.50 acres from C-2 General Commercial District with conditions to C-1 Office District for professional office use, located at the southwest corner of Rosecrest Road and Route 221, Windsor Hills Magisterial District, upon the petition of Stephen D. and Marie Freeman. (Terry Harrington, County Planner) 0-052201-10 JPM MOTION TO ADOPT ORDINANCE URC 3. Second reading of ordinance to obtain a Special Use Permit for 2.1848 acres to develop anon-conforming lot of record with no public street frontage, located in the 5100 block of Starkey Lane, Cave Spring Magisterial District, upon the petition of Michael A. Anderson. (Terry Harrington, County Planner) 0-052201-11 HOM MOTION TO ADOPT ORDINANCE WITH TWO CONDITIONS• (1) THAT NO STUMP GRINDING WILL BE ALLOWED; AND ~) THAT THERE BE NO MORE THAN 5 TRACTOR TRUCK LOADS OF MULCH ON THE PROPERTY AT ANY TIME. URC 4. Second reading of ordinance to obtain a Special Use Permit for 2.14 acres for an extension of tower height located at 880 Brushy Ridge Road, Catawba Magisterial District, upon the petition of Nextel Partners, Inc. (Terry Harrington, County Planner) 0-052201-12 JBC MOTION TO ADOPT ORDINANCE URC 10 5. Second reading of ordinance establishing a Fee For Service by enacting Article VI. Fee for Services of Chapter 2, Administration of the Roanoke County Code, to req ire a permit to operate emergency medical services vehicles in the County, to establish reasonable charges for permitted activitie and minimum standards for operations, and to provide for ap eals from denials, revocations or suspensions of permits. (Rick Burch, Fire and Rescue Chief and Joseph Obenshain, Senior Assist nt County Attorney) 0-052201-13 HCN MOTION TO ADOPT ORDINANCE URC 1 CITIZEN SPOKE IN OPPOSITION 6. Second reading of ordinance am nding the Roanoke County Code by amending Section 21-73, G neral .Prerequisites to grant of Division 3, Exemption for elderly and disabled persons of Chapter 21.Taxation to increase the total c mbined income provision for real estate tax exemption for the eld rly and handicapped. (Paul M. Mahoney, County Attorney) 0-052201-14 HCN MOTION TO ADOPT ORDINANCE URC JPM REQUESTED A REPORT TWICE A IMPLEMENT THE ORDINANCE. T 7. Second reading of an ordinance a thorizing a lease agreement with Devon Mobile Communications, L. .for use of the Goat Rock Water Tank for installation of a cellular antenna located in the Catawba Magisterial District. (Gary Roberts n, Utility Director) ERN N. D SE 0-052201-15 JPM MOTION TO ADOPT ORDINANCE WI H NUMBER 2 ON PAGE 2 OF THE ORDINANCE CHANGED TO "A LEASE AMOUNT OF NOT LESS THAN 1 000..." URC T. CITIZEN COMMENTS AND COMMUNI(~ATIONS 11 NONE U. REPORTS AND INQUIRIES OF BOARD MEMBERS NONE V. ADJOURNMENT HOM ADJOURNED MEETING AT 7:35 P.M. 12 ,~ff~~~ ~ pOANp,~~ L a C~~~~~ ~~ ~a~xx~~.~.~ 1838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MAY 22, 2001 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, will be rebroadcast on Wednesday at 7 P.M. and Sunday at 4 p.m., and are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation upon the retirement of Dr. Charles L. Downs, President, Virginia Western Community College. 2. Resolution of Congratulations to the Police Department upon the 10'h anniversary of the Citizen Police Academy and presentation of Certificates of Recognition to the following sponsors: a. Mark Fuquay, Kroger 1 ® Recycled Paper b. Devon Johnson, Kwik Kopy c. Mark King, AAA Vending. D. BRIEFINGS 1. Five-year Performance Report on the Spring Hollow Water System. (Elmer Hodge, County Administrator; Gary Robertson, Utility Director) E. NEW BUSINESS 1. Petition to the Circuit Court to issue a Writ of Election on November 6, 2001 to fill the vacancy created by the death of the Commissioner of the Revenue R. Wayne Compton. (Paul Mahoney, County Attorney) 2. Request for approval of a County-State agreement with the Virginia Department of Transportation for reconstruction of Pleasant Hill Drive and Brambleton Avenue to serve Hidden Valley High School. (Arnold Covey, Community Development Director) 3. Request to adopt the fiscal year 2001-2002 budget for the County of Roanoke including the 2002-2006 Capital Improvement Plan. (Brent Robertson, Budget Director) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of These items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules The Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of ordinance to rezone 7.964 acres from I-2 Industrial District to AR Agriculture/Residential District for residences, located at Peaceful Drive, Catawba Magisterial District, upon the petition of Richard A. Hall. 2. First reading of ordinance to obtain a Special Use Permit for a private horse stable on 3.617 acres located at 4390 Harborwood Road, Catawba Magisterial District, upon the petition of James and Sandra Worley. 2 3. First reading of ordinance to obtain a Special Use Permit to construct a new school on 21.12 acre located on the north side of Buck Mountain Road, Cave Spring Magisterial District, upon the petition of Faith Christian School. G. FIRST READING OF ORDINANCES H. SECOND READING OF ORDINANCES 1. Second reading of ordinance appropriating the funds for the fiscal year 2001-2002 budget. (Brent Robertson, Budget Director) 2. Second reading of an ordinance authorizing conveyance of an easement to Verizon-Virginia, Inc. for Communications Facilities on the northwesterly side of Peters Creek Road on property known as the Public Safety Center owned by the Board of Supervisors and located in the Catawba Magisterial District. (Anne Marie Green, General Services Director) 3. Second reading of an ordinance authorizing a lease agreement with Devon Mobile Communications, L.P. for use of the Goat Rock Water Tank for installation of a cellular antenna located in the Catawba Magisterial District. (Gary Robertson, Utility Director) I. APPOINTMENTS 1. Board of Zoning Appeals 2. Clean Valley Council 3. Commission for Senior and Challenged Citizens 4. League of Older Americans Advisory Council 5. Parks & Recreation Advisory Commission 6. Roanoke County Cable Television Committee 7. Roanoke Valley Greenway Commission 8. Roanoke Valley Regional Cable Television Committee 3 9. Social Services Advisory Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of committee appointments to the Parks and Recreation Advisory Commission and the Roanoke Valley-Alleghany Regional Commission. 2. Appropriation of state funds for Social Work Supervisor Position in the Department of Social Services and increase to the County's Classification Plan. 3. Donation of an easement from Martin L. and Yvonne G. Carle to the Board of Supervisors (Tax Map No. 37.05-01-13). 4. Donation of an easement from Judith Sweeney Irish, formerly known as Judith A Sweeney to the Board of Supervisors (Tax Map No. 37.05-01-16). 5. Acceptance of a donation of a variable width water and sanitary sewer easement from Atlantic Financial Group Ltd. to the Board of Supervisors (Tax. Map. No. 77.13-5-49). 6. Resolution to complete the abandonment of a 0.12 mile section of Secondary Route 778 (Glenmary Drive). 7. Ratification of committee appointment to the Community Policy and Management Team (CPMT). 8. Resolution of appreciation upon the retirement of Walter L. Eanes, Sheriff's Office after more than nineteen years of service. 9. Request to expand the training opportunities for the Police Department. 4 10. Request for abandonment of Arthur Thurman Road (Route 1551). 11. Request from County citizen to establish a separate personal property tax classification for motor homes used for recreational purposes. K. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on July 10, 2001 to discuss the impact of reductions to the BPOL tax. (Elmer Hodge, County Administrator) L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Revenues and Expenditures for the nine months ended April 30, 2001 6. Proclamation signed by the Chairman 7. Report on the activities and actions of the Roanoke Valley-Alleghany Regional Commission 8. List of changes to the Virginia Department of Transportation Secondary System in April 2001 9. Accounts Paid -April 2001 O. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (3) acquisition or disposition of real estate for public purposes; and 2.1-344A (5) discussion concerning a prospective business or industry where no previous announcement has been made. 5 P. WORK SESSION (4T" FLOOR CONFERENCE ROOM) 1. Work Session on redistricting. (Paul Mahoney, County Attorney) EVENING SESSION Q. CERTIFICATION RESOLUTION R. PUBLIC HEARING AND FIRST READING OF ORDINANCES 1. First reading of ordinance to increase the salaries of the members of the Board of Supervisors pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia. (Paul Mahoney, County Attorney) S. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. THE FOLLOWING PUBLIC HEARING HAS BEEN WITHDRAWN BY THE PETITIONER AND WILL NOT BE HEARD. Second reading of ordinance to rezone 1.17 acres from R-1 Low Density Residential District to C-1 Office District to operate professional offices, located at 4920 Colonial Avenue, Cave Spring Magisterial District, upon the petition of Steven L. Nash and William F. Richards. 2. Second reading of ordinance to rezone 1.50 acres from C-2 General Commercial District with conditions to C-1 Office District for professional office use, located at the southwest corner of Rosecrest Road and Route 221, Windsor Hills Magisterial District, upon the petition of Stephen D. and Marie Freeman. (Terry Harrington, County Planner) 3. Second reading of ordinance to obtain a Special Use Permit for 2.1848 acres to develop anon-conforming lot of record with no public street frontage, located in the 5100 block of Starkey Lane, Cave Spring Magisterial District, upon the petition of Michael A. Anderson. (Terry Harrington, County Planner) 4. Second reading of ordinance to obtain a Special Use Permit for 2.14 acres for an extension of tower height located at 880 Brushy Ridge Road, Catawba Magisterial District, upon the petition of Nextel 6 Partners, Inc. (Terry Harrington, County Planner) 5. Second reading of ordinance establishing a Fee For Service by enacting Article VI. Fee for Services of Chapter 2, Administration of the Roanoke County Code, to require a permit to operate emergency medical services vehicles in the County, to establish reasonable charges for permitted activities and minimum standards for operations, and to provide for appeals from denials, revocations or suspensions of permits. (Rick Burch, Fire and Rescue Chief and Joseph Obenshain, Senior Assistant County Attorney) 6. Second reading of ordinance amending the Roanoke County Code by amending Section 21-73, General Prerequisites to grant of Division 3, Exemption for elderly and disabled persons of Chapter 21.Taxation to increase the total combined income provision for real estate tax exemption for the elderly and handicapped. (Paul M. Mahoney, County Attorney) T. CITIZEN COMMENTS AND COMMUNICATIONS U. REPORTS AND INQUIRIES OF BOARD MEMBERS V. ADJOURNMENT 7 t • ~-l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROAiVOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 RESOLUTION 052201-1 OF APPRECIATION UPON THE RETIREMENT OF DR. CHARLES L. DOWNS, PRESIDENT, VIRGINIA WESTERN COMMUNITY COLLEGE WHEREAS, Dr. Charles L. Downs first became President of Virginia Western Community College in 1981, and WHEREAS, prior to accepting this post, Dr. Downs was associated with the Tidewater Community College, Clayton Junior College, and Brunswick Junior College, and WHEREAS, Dr. Downs has devoted 30 years to educating the young adults of the Commonwealth in the Virginia Community College System, and WHEREAS, Dr. Downs has been an active member of the Roanoke Valley community, serving as Past President of the Rotary Club of Roanoke, a Board Member of the Regional Partnership of Roanoke Valley, a member of the Board of Directors of the Blue Ridge ETV Association and the Roanoke Regional Chamber of Commerce, former chair of the Sisters Cities Corporate Board, and a member of the Lewis-Gale Medical Center Board of Trustees, and WHEREAS, under Dr. Downs leadership, Virginia Western Community College has grown dramatically to an enrollment in 2000 of 8,200 students on their 70 acre campus, and WHEREAS, it is fitting to recognize the many achievements that Dr. Downs has accomplished in his 20 years with Virginia Western Community College and his varied community activities in the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke 1 County, Virginia, does hereby express its deepest appreciation and the appreciation of the citizens of Roanoke County to DR. CHARLES L. DOWNS for his many contributions to the community, the County, and the Roanoke Valley; and FURTHER, the Board expresses its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: l~• Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Congratulations File 2 .ti G- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATIONCENTER ON TUESDAY, MAY 22, 2001 RESOLUTION OF APPRECIATION UPON THE RETIREMENT OF DR. CHARLES L. DOWNS, PRESIDENT, VIRGINIA WESTERN COMMUNITY COLLEGE WHEREAS, Dr. Charles L. Downs first became President of Virginia Western Community College in 1981, and WHEREAS, prior to accepting this post, Dr. Downs was associated with the Tidewater Community College, Clayton Junior College, and Brunswick Junior College, and WHEREAS, Dr. Downs has devoted 30 years to educating the young adults of the Commonwealth in the Virginia Community College System, and WHEREAS, Dr. Downs has been an active member of the Roanoke Valley community, serving as Past President of the Rotary Club of Roanoke, a Board Member of the Regional Partnership of Roanoke Valley, a member of the Board of Directors of the Blue Ridge ETV Association and the Roanoke Regional Chamber of Commerce, former chair of the Sisters Cities Corporate Board, and a member of the Lewis-Gale Medical Center Board of Trustees, and WHEREAS, under Dr. Downs leadership, Virginia Western Community College has grown dramatically to an enrollment in 2000 of 8,200 students on their 70 acre campus, and WHEREAS, it is fitting to recognize the many achievements that Dr. Downs 1 f a' CI has accomplished in his 20 years with Virginia Western Community College and his varied community activities in the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby express its deepest appreciation and the appreciation of the citizens of Roanoke County to DR. CHARLES L. DOWNS for his many contributions to the community, the County, and the Roanoke Valley; and FURTHER, the Board expresses its best wishes for a happy, restful, and productive retirement. 2 ~ _ . ._ _. ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 RESOLUTION 052201-2 OF CONGRATULATIONS TO THE ROANOKE COUNTY POLICE DEPARTMENT UPON THE 10T" ANNIVERSARY OF THE CITIZEN POLICE ACADEMY WHEREAS, in 1991, the Roanoke County Police Department conducted the first Citizen Police Academy in the Commonwealth of Virginia; and since that time, approximately 500 citizens have participated in twenty academies; and WHEREAS, the Academy gives attendance preference to County residents but many other citizens in the Roanoke Valley have also enrolled; and WHEREAS, the Academy is designed to provide a better understanding between citizens and police through education; and WHEREAS, the Academy is creating a growing number of responsible, well- informed citizens with the potential of influencing public opinion in regard to police practices and services; and WHEREAS, the Academy does not have to charge a fee to attend because of the sponsorship by the Kroger Company, Kwik-Kopy, and AAA Vending. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby express its congratulations to the ROANOKE COUNTY POLICE DEPARTMENT upon the 10`h anniversary of the Citizen Police Academy; and FURTHER, the Board commends the Police Department for the successful establishment and administration of the Academy. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: 1 AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~• Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Chief Ray Lavinder 2 i ACTION NUMBER ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: May 22, 2001 AGENDA ITEM Resolution of Congratulations to Roanoke County Police Department upon the lOt'' anniversary of the Citizen Police Academy and presentation of Certificates of Recognition to sponsors for their contributions COUNTY ADMINISTRATOR'S COMMENTS: %2l/..C ~c.~ X~ BACKGROUND: ~~ ,,c.p, Ck.- ~~ .~rw The Roanoke County Police Department conducted the first Citizen Police Academy in the Commonwealth of Virginia in May of 1991. The twenty academies held since have been invaluable in educating citizens in the operation of the police department and the important role citizens have in public safety. Approximately 500 citizens have participated in the academy which meets one night a week for ten weeks at the Police Department with two sessions each year. These citizens form a bond between the police and the community. While celebrating the tenth anniversary of the academy, we also want to recognize the contributions of three sponsors who have been instrumental in the success of the program. Without their support, we would not have been able to provide this program to the citizens of Roanoke County. Kroger Hollins - Mr. Mark FuquaY Mr. Fuquay is the current manager at the Kroger Hollins store. Each Kroger manager since the first class has been supportive. Kroger has furnished the meals and drinks for the Citizen Police Academy for the past ten years. 1 C-~ Kwik-Kopy - Mr. Devon Johnson. Mr. Johnson is the current owner and manager of Kwik-Kopy. His company furnishes the manuals which are used in each class. AAA Vendinct - Mr . Mark King . Mr . King i s the current owner and manager of AAA Vending, and has continued the sponsorship that was first undertaken by Mr. Don Page. Mr. Page, the former owner of AAA Vending, was not only a sponsor but worked as a volunteer. AAA Vending provides additional food for each class. STAFF RECOMMENDATION: We have asked our sponsors to attend the Board meeting to be presented with a Certificate of Recognition. We are also requesting a resolution of congratulations to the Police Department in recognition of the 10"' anniversary of the Citizen Police Academy. Respectfully submitted, James R. Lavinder Chief of Police Approved by, Mr. Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To Motion by: cc: File Chief Lavinder Church Johnson McNamara Minnix Nickens VOTE No Yes Abs 2 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 RESOLUTION OF CONGRATULATIONS TO THE ROANOKE COUNTY POLICE DEPARTMENT UPON THE 10T" ANNIVERSARY OF THE CITIZEN POLICE ACADEMY WHEREAS, in 1991, the Roanoke County Police Department conducted the first Citizen Police Academy in the Commonwealth of Virginia; and since that time, approximately 500 citizens have participated in twenty academies; and WHEREAS, the Academy gives attendance preference to County residents but many other citizens in the Roanoke Valley have also enrolled; and WHEREAS, the Academy is designed to provide a better understanding between citizens and police through education; and WHEREAS, the Academy is creating a growing number of responsible, well- informed citizens with the potential of influencing public opinion in regard to police practices and services; and WHEREAS, the Academy does not have to charge a fee to attend because of the sponsorship by the Kroger Company, Kwik-Kopy, and AAA Vending. NOW THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby express its congratulations to the ROANOKE COUNTY POLICE DEPARTMENT upon the 10`h anniversary of the Citizen Police Academy; and FURTHER, the Board commends the Police Department for the successful establishment and administration of the Academy. L~," ~~~~~~ a~ ~ ~~r~~~ CERTIFICATE OF RECOGNITION AWARDED TO Mark Fuquay Kroger Hollins Store Manager for sponsorship of the Roanoke County Citizen Police Academy ^ In 1991, the Roanoke County Police Department conducted the first Citizen Police Academy in the Commonwealth of Virginia. ^ The Citizen Police Academy is celebrating its 10th anniversary. ^ The Kroger Hollins store has furnished the meals and drinks for the Academy for the past ten years. ^ The Board expresses its appreciation to Mr. Fuquay and the Kroger Company for their sponsorship. Presented this 22nd day of May 2001 Signature h. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors Title Elmer C. Hodge, County Administrator ~~~ ~A~~~~ ~~ ~.~~r~~~~ CERTIFICATE OF RECOGNITION AWARDED TO Devon Johnson Kwik-Kopy Owner and Manager for sponsorship of the Roanoke County Citizen Police Academy ^ In 1991, the Roanoke County Police Department conducted the first Citizen Police Academy in the Commonwealth of Virginia. ^ The Citizen Police Academy is celebrating its 10th anniversary. ^ Kwik-Kopy has been furnishing the manuals which are used in each class. ^ The Board expresses its appreciation to Mr. Johnson and Kwik- Kopy Company for their sponsorship. Presented this 22nd day of May 2001 Signature H. Odell "Ftizzy" Minnix, Chairman Roanoke County Board of Supervisors Title Elmer C. Bodge, County Administrator K !' C~~ ~~,~~~~ a~ ~ ~~~~~~ CERTIFICATE OF RECOGNITION AWARDED TO Mark King AAA Vending Owner and Manager for sponsorship of the Roanoke County Citizen Police Academy ^ In 1991, the Roanoke County Police Department conducted the first Citizen Police Academy in the Commonwealth of Virginia. ^ The Citizen Police Academy is celebrating its 10th anniversary. ^ AAA Vending provides additional food for each class. ^ The Board expresses its appreciation to Mr. King and AAA Vending for their sponsorship. Presented this 22nd day of May 2001 Signature M. Odell "FY~zzy" Minnix, Chairman _ Roanoke County Board of Supervisors Title Elmer C. Ilodge, County Administrator 1 T ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: Report on Performance/Capacity Evaluation for Spring Hollow Water System COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: I'm pleased to advise you that the Spring Hollow Water System has now been in service for five years. We have scheduled this briefing to update the Board on the history, performance and capacity of the system. I would like to recognize former Assistant County Administrator John Hubbard, the late Clifford Craig (former Utility Director) and current Utility Director Gary Robertson who were instrumental in the planning, construction and success of Spring Hollow. Thanks also go to the staff who assisted them in this huge undertaking. I would also like to express my appreciation to the current and former Board members who went through the permitting and construction process and had the vision and wisdom to approve the project. At the meeting, I will make brief introductory remarks, which will be followed by an eight- minute video on the history of the Spring Hollow Water System. Gary Robertson will then review the report that is being sent to you. As you can see from the report, the reservoir engineering is sound with a safe yield of 23 mgd. We are pleased to provide this report and plan to share it with the Regional Long-Range Water Supply Planning Committee. Elmer C. Hodge County Administrator ~i ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Church Johnson McNamara Minnix Nickens VOTE No. Yes Abs cc: File 1 7 Spring Hollow Water System Capacity Capacity/Performance Evaluation 1996 - 2000 The need for an additional water supply in the Roanoke Valley was well known as early as 1967. Numerous studies were conducted to determine alternatives. In November 1981, the local governing bodies established a water committee to study and address the valley's water supply needs and recommend the best option for a regional water supply. On September 14, 1983, a joint meeting was held for all the valley governments to receive and act on the water committee's report. The action taken that day established the future water needs to the year 2040 and chose to pursue Spring Hollow as the next valley-wide water supply. In the early stages, Spring Hollow was to be a regional project with a design capacity of 29 mgd. Because of environmental concerns with maintaining minimum river flows, the capacity was later reduced to 23 mgd during normal operating conditions. The State Water Control Board (now known as DEQ) performed a safe yield analysis on the proposed reservoir in 1988. This analysis demonstrated that the reservoir had a safe yield of 20 mgd, 100% of the time with no conservation and no groundwater supplement. The projected yield of 23 mgd is attainable through groundwater augmentation, conservation during extensive droughts, and the permit drought operation conditions. In 1981, Roanoke County water usage averaged 4 million gallons per day (mgd). It was projected that our water needs would reach 17 mgd by the year 2040 (see attachment "Roanoke County Water Supply Needs" date 12/81). This number remained applicable as Roanoke County's design figure throughout the Spring Hollow project. Although we still consider 17 mgd to be our future water needs, growth has been slower than projected. In 1981 our water use was projected to average 10 mgd by the year ' 2000 when, in fact, we averaged 6.5 mgd last year. At our present growth rate, the reservoir will not only meet our needs to the year 2040, but well beyond. Reservoir Capacity 0 Safe yield capacity for a reservoir cannot be an exact number. Although management of the reservoir is critical, the true safe yield of a reservoir must be determined by the severity of a drought. The models for Spring Hollow were based on the worst drought ' on record. The source capacity of Spring Hollow Reservoir is dictated by three components: - the volume of the reservoir which is 3.2 billion allons g , ' - the pump capacity at the pump station (We presently have 5 pumps each rated individually at 20 mgd, however, the maximum capacity is limited to 65 mgd due ' to pipe size. Future plans call for a parallel pipe from the pump station to the dam. This will increase pump capacity to 80 mgd.) ' - and most critical is the minimum flow requirements for the Roanoke River. Enclosed is a copy of the Final Environmental Assessment as conducted by the Corps of Engineers. This document spells out in Section C the various flowby requirements ' for the river. Section D states, "The project would have a safe yield of 23 mgd as the County has defined that term. During droughts, conservation and groundwater ' augmentation would make up the difference between the yield from the reservoir and the 23 mgd figure." ' As we have expanded the use of Spring Hollow water, we have also retained our better ground water wells for future use. Although they are no longer used on a regular basis, ' we can provide in excess of 3 mgd from the wells, if needed, to provide groundwater augmentation during extreme droughts. f ~~ 0 Treatment Capacity Treatment capacity is a much more definitive number. The Spring Hollow water treatment facility was designed, built and permitted to treat 15 mgd. It was also designed to be upgraded to a maximum capacity of 30 mgd without requiring extensive additions to existing piping, etc. The facility presently has 3 separate treatment units each rated at 5 mgd. The building can ultimately house 6 units with a total capacity of 30 mgd. The concrete basin presently exists for the fourth treatment unit, which could be added for a cost of approximately $2 million. This addition would increase treatment capacity to 20 mgd. In addition, staff is working with the state health department to increase the rated capacities of our filters. The units we presently utilize are rated by the manufacturer at 6 mgd each; however, the state has only permitted the filters 5 mgd each. The state has agreed to allow us to operate one unit at a 6 mgd rate for aone-year pilot study contingent on our purchase of particle counters. If the pilot test is successful, the state will consider permitting the units at 6 mgd each. Subsequent to a successful pilot study, the present facility would be upgraded from 15 mgd to 18 mgd and one additional unit could increase treatment capacity to 24 mgd. Performance The Spring Hollow water system has been in operation since January 1996 and has been proven to be a tremendous asset to Roanoke County. The reservoir serves two important functions as a water supply. First and foremost, it serves as a storage facility that allows water to be pumped during periods of high river flows and then provides water to be treated during periods of low river flows. In addition, it serves as an excellent pretreatment component, since water is pumped to the back of the reservoir and withdrawn at the dam, it has a minimum detention time of 140 ' days at design flow. This provides an excellent raw water to be treated. The average raw water almost meets drinking water standards for clarity prior to treatment. During design there were concerns about the watertightness of the reservoir. Grouting ' was performed around the perimeter of the reservoir during construction. It was originally anticipated that the reservoir would be filled, then drained, and post ' construction grouting would be required. This has proven unnecessary to date. The seepage and water loss in the reservoir has remained at or below design guidelines during ' the first five years. ' It was also recommended that grouting of the dam itself be considered after 5 - 7 years of operation. Although dam seepage remains at an acceptable level, the majority of the ' seepage occurs in the top 20 feet of the dam. Staff is working with the design engineers to determine the cost effectiveness of a grouting program at the dam itself. The water treatment facility has far exceeded our expectations. We continually receive ' compliments about the operation and appearance of our facility from the Health Department (see enclosed summary of inspection report). Various statewide meetings of ' health department officials and other municipality representatives have been hosted at our facility, which is proving to be an example for other facilities to follow. The average ' clarity of our treated water averages ten times better than the minimum state requirements. The quality of our raw water minimizes the chemical additives required ' and the granular activated carbon filters provide an additional safety measure and helps ' with taste and odor control. This spring our staff entered a statewide taste contest for drinking water and placed third! ' Summary ' Much has been said concerning the capacity of the Spring Hollow water system. It is easy to debate what the true reservoir capacity may be, but be assured -Spring Hollow ' reservoir has adequate capacity for our needs through the year 2040 and possibly through 2080. Enclosed are graphs of the Spring Hollow model from October 1995 through February 2001. One shows the active reservoir elevations at our average production rate of 6.5 mgd. The other shows the maximum amount of water that could have been treated from the reservoir during its five years of operation using actual river flows. During that period of time, the reservoir could have treated in excess of 20 mgd ' without conservation or groundwater augmentation although during two periods of time the reservoir level would have been at or near empty. The surplus capacity that Roanoke County retains can also be considered in two parts. If ' we retain 17 mgd for Roanoke County's future needs, we could consider up to 6 mgd of source capacity for other localities. Our latest agreement with Roanoke City allows them ' to purchase water at a rate of up to 4 mgd when needed. This would need to be factored into any future agreements to~ sell source capacity to other entities. However, ' with minimal upgrades we could provide up to 13 mgd of treatment capacity by piping additional source water to the treatment facility. Table 1 shows the capacities for the Spring Hollow water system, present Roanoke County use and future Roanoke County needs. n Ultimate Ca acity 'Present Capacity Roanoke County Present Demand Roanoke `County :Future Demand Reservoir 23 an d 23 an d 6.5 an d 17 an d Water Treatment Facility 30 an d 15 an d 6.5 an d 17 an d In summary, the Spring Hollow water system has exceeded all expectations during its first five years of operation. The seepage of the dam has remained at or below projected levels, the quality of the treated water is exceptional and the reliability factor has been tremendous. In short, Spring Hollow was the right thing to do! U:\Board Reports\2001 Board Reports\SpringHollowWaterSystem.doc [] Attachments 2. 3. 4. Roanoke County Water Supply Needs - 12/81 Final Environmental Assessment -Corps of Engineers Executive Summary -Elmer Hodge to BOS, September 13, 1988 State Health Department permit for Spring Hollow Water Treatment Facility 5. Inspection report summary from State Health Department, 10/25/00 6. Actual Reservoir Levels -1/98 -1/O1 7. Maximum Safe Yield Levels from 10/95 - 2/01 1 PROJECT PROJECTED WATER DEMANDS YEAR 1980~~ 2000 2010 2020 GATE 12/t~l 2030 2040 Population Served 41,178 53,227 59,201 66,442. .71,903_. 75,987 (1) Residential (81) 2.578 5.05 6.21 7.31 8.26 8.73 (2) Commercial (81) .897 ~ 1.77 2.17 2.55 2.89 3.05 (3) Industrial (81) .117 2.27 2.79 3.28 3.71 3.92 {4) System Loss (81) .431 1.09 1.34 1.57 1.78 1.88 TOTAL: Average 4.023 10.18 12.51 14.71 16.64 17._5$ __. (1.2) Peak 4.707 12.21 15.01 17.65 19.96 21.09 (5) Water Supply _ By Wells: Average 2.15 7.20 7.20 7.20 7.20 7.20 Peak 2.52 8.64 8.64 8.64 8.64 8.64 _ _- NET DEMAND: _ _.._ Average 1.87 2.98 5.31 7.51 9.44 10.38 Peak 2.18 3.57 6.37 9.01 11.32. - 12.45 Actual usages for 1981, peak factor 1.17, 65 gall,i.ons per day per capita (1) Estimated usage in gallons per day per capita (gpdc): 65 (1980), 95 (2000}, 110 (2020) , -115 (20302040 (2} Considered as 35i of residential use of 17i or total (3) Considered as 25i of commercial and residential or 220 of total (4) Considered as 12% of commercial, residential and industrial (5) Assume that County wi 11 continue to develop wells yearly unti 1 1990 with average capacities of .17 MGD and permitted peak capacities of .2 MGD. Existing permitted peak is 7.0 MGD. Demands in million gallons per day (MGD) ~~'~~~ ROA~,iOI:E CQUI•aTY ROANOKE COUNTY WATER SUPPLY NEEDS '~~,= UTILITY DEPARTt'.9ENT 5 _~ ?te_=cT POPULATION PROJECTIU~VS YEAR 1980 2000 2010 2020 2030 2040 ~r 287 04 ^ (1) Population 64,918 79,979 86,617 , 4 2 9 99,988 1 9 , 3 ~~ Population (2) Served 41,178 53,227 59,201 ! 66,442_ 71,903 .75,987 ' Percent 63.4 66.5 68.3 Served 70.5 71.9- 72.8 ' CHECK: Using SWCB population projection s ' Roanoke City = 91 ,000 100% served _.. __-_.- ... Salem = 30,900 100% served -- --- ' Vinton = 12,1394 287 = 104 C 100% served __. _ .. - -- X , ounty Roanoke ' ~ Total % to be served 93 in Corps report ' 93 =Soo+(x) .. . 4 .... x = 72 percent ~~ . This .checks wi th._estimated 72..8 -. ._ _.. - (1) Population Projections taken from SWCB report "Water Supply Demand Evaluations - Roanoke Valley" - Ref: Virginia Department of Planning & Budget_ . (2) Assumed._following percents of growth to be served: 80% (1980-2000); ' 90% (2000-2010) ; 95% (2010-2040) ~~';~ ROANOt(E COUNTY f '~~~ ~-~ ROANOKE UTtL1TY DEPAR7P,9ENT 6 COUNT{ WATER SUPPLY NEEDS ~. - ~~ i ~i 7 Per~i~its erection 84-0404-fib (Roanoke River} ' ~ F1I~AL ENVIROIvfi~~~,L ASSI/SSME~~i"i' ROANO:~ COV:~i-i-`fS PROPQS~ SPRING HOLLOW WAT'EP, SUPPLY R~ERVOIR PROTECT ~T COt;r?~ITy} ' A. ~~arne of Applicant: County of Roanoke Post Office Box 29800 Roanoke, Virginia 24018-0 i 98 B . Location of the Proposed `vVork; The proposed Spring Hollow t (arrest -County) Reservoir will be located on an inter-,nittent, unnamed stream on the south side of the Roanoke River appraxirnately 3/4 mie east of C~1e Roanoke Count;~/ivlontgomery County border. A ' wat°; int~+ce structure will be constructed in tlhe River at the mouth of the unnamed, intermittent tributary. In addition, an additional inta'.;e structure might be required at the existing Glenvar Water ' Treatrnent Plant, approximately six miles downstream in ord hancle the increased um ina. ~ er to P P b The reservoir site is 1o~cated on the IISGS E1liston quadrangle. . C. Character of the Proposed Work: The applicant proposes to ' construct a water supply impoundment with associated intake structures. Tfie dam will be a m_aximu a h~ve a top width of 20 feet and_ a height f $~ fee Tong and -will - will have a normal pool -surface=area of approximately 130 ac es_oir _ Water will be pumped from the River into -the offstream reservoir during certain conditions and held until River" flows are too low ' adequately support the system demand at the to - GIe near. At this time, water will be released from the re ervouk o at ' ~g:nent natural River flows, minimizing impacts to the River doW"L-seam of Glenvar. Water would be pumped from the River to the reservoir under th.e following conditions; ' I_ When natural flow in the Roanoke River is :Ies~ ~'~ ,r~~:r_"'~ than or equal to 0.4 MAF (mean annual flow) during April and ' i~1a_v, as measured at the new Glenvar gauge, f'Iowby past the County's Glenvar intake will be equal to the natural flow. ~y natural flow is greater than 0.4 hen intake shall be at least 0.4 MAF~~' flowby pall .the GIenvar 1 2. During June. through March, when the Spring Hollow Reservoir contains more than I00. days of water supply and natu-rat flow in the Roanoke River is Less than cr equal to 0.3 MAF, fiowby past the County's Gienvar intake shall be equal to the natural flow. When ~ natural flow is beater than 0.3 MAF, fiowby past the Gienvar intake shall be at Least 0.3 MAF. 3. During June through March, when the Spring ' Hollow Reservoir contact i00 days or Iess of water supply and natural f'~ow in the Roa oke River is Iess than or equal to 0.2 _ MAF, fiowby past the County's Gienvar intake shall be equal to ' the natural flow. When natural flow is greater than ~J.2 MAF, fiowby past the Gienvar intake shall be at Least 0? MAF. ' 4. P,oanoke County may petition the Corps for variance from the 0.2 'riAF Limit under emergency water supply ' conditions.' In _such an event, the District Engineer may grant a variance after consultation with the U.S. Fish and Wildlife Service, the Virginia Department of Game and Inland Fisheries, and the ' Virginia State Water Control Board, with consideration of the record of operation of tine reservoir and water supply, and evidence of prudent management of the water supply, including t conservation. Any such variance may. include additional conditions appropriate to the- particular situation iln order to ' minimize environmental damage. ~ _ - D. Purpose and Need: The purpose of the project is. to meet the - projected water: supply needs of the area through the year 2040, _ The service area= includes the City- of Roanoke, City of Salem,- Town of Vinton, =and the remainder of Roanoke County, The project would ' have a -safe yield of 23 mgd as the County has defined that ferm. During droughts, conservation and groundwater augmentation would ' make up the difference between the yield from the reservoir and the 23 mgd figure. In recent years, several estimates of future water d~icits for the service area have been made. The County has ' estimated that the 2040 deficit will be approximately 30 mgd. The State Water Control Board has estimated, in Planning Bulletin 334, that the 2030 area deficit w•i1I be approximately I4 mgd. The ' Wilmington District, Corps of Engineers has estimated a 2040 .deficit of approximately 17 mgd. That Local, State, and Federal estimates of future supplies and dema.*~ds differ is not at aII unusual, although the range of these estimates is rather large. The Water Control Board has attributed, this to differing estimates of future industrial ' development and has indicated that it can support the County's figure. ' E. Descrption of Area to be effected: The intermittent stream on which the reservoir will be constructed has a drainage area of only ' 0.8 square miles and is a?most entirely undeveloped. The F.oanoke River is a navigable water of the United States. Average River flow past the :~ibutarY to be impounded is appraximately 250 cfs. Ti,~e ' lowest monthly flow since I9~3 Yvas 30.4 cfs. Wetlands along tl':e River are sparse and conzined mossy to islands and bars. ' F. Chronology: This permit application was submitted: on April Ifl, 1984. Pertinent events between that time and October 1985 ai e ' found in the Octaber 9, 1985 Statement of Findings (SOP) prepared by -the -District Engineer in support of a recomrnendarion of denial to the Division Engineer. In summary, the signiricant issue prompting ' that recommendation was minimum instream flow (MIF); the County at that time proposed a MIF equal to the 7Q 10 (seven day, I O year low flow), approximately 25 cfs. The County subsequently requested ' that their permit decision be held in abeyance while they contracted a study or' the project's impacts on the fishery resources in the River. ' ~ This study, completed in mid-I986, indicated that the County's proposal would cause extreme adverse impacts. Through 'the remainder of 198b and most of 1987 the County, the Corps, the U.S. ' Fish .and Wildlife Service (FWS), the Virginia Depar~.ment (Chen _ Commission) of Game and Inland Fisheries (VDGIF), and others, met repeatedly to try. to arrive at a mutually accepEable operating regime for the reservoir which would protect the River's fishery resources while giving the County the water it needed from -the project. Also ' during this time, substantial opposition to the project developed from several local and regional environmental and outdoor groups. In late December, 1987, agreement was reached among the aforementioned ' agencies which was based on a number of conditions controlling the operation of the project (see C(1-4) above, and others discussed later in this document). G_ Probable Effects ~f the Pr~r~se1 Work On: I_ Na~zaation, Present and Prosp~ective_ _ The Roanoke River is considered to be a navigable water ~of the United States based on its lustonc usage in interstate commerr~e. Present navigation on the ' Roanoke in this area is entirely recreational limited to canoes," rata and some small boats_ The timeswhen this project would have the most significant effects on water levels would be times when levels ' are lower than normal, which would .also be times of lower navigational .usage. At tunes when water is being released from the ' reser~roir, water levels between the reservoir site and Glenvar would be increased, which would potentially improve navigation in this stretch. An energy dissipating s~ucture will be constructed to ' reduce the velocity of the released water as it enters the Roanoke River, but some turbulence can be expected in the immediate vicinity. Because the water level within the reservoir will fluctuate ' greatly, boating in the reservoir is expected to b~ limited. ?. Flood Heights and Drift; The .flood ooI storaQP ' will provide some miniscule flood control benefits to t of the reset Y oir River. he Roanoke ' 3. Shoreline Erosion and Acc retzon: The Rive in this area is not curzently subject to any significant erosion, except during floods. ' Tize energy dissipating structure mentioned in G(1) will reduce the erosive force of the released water as it meets the River. ' 4. Fish and Wildlife Resources: a. Habitat Description: IYo wetlands were obse:-ved along the ' River during the site visit in August 1984. The slope of the unnamed tributary and the steepness of its sides precludes the- establisnmen-t of any measurable area of wetland vcg~tation. Fish known to be ' found in this stretch - of the Roanoke include carp, shiners, yellow , bullhead, rock bass, -sunfish, small and largemouth bass. Trout are ' stocked. Two rare-fishog~;_the Roanoke Iogperch and the orangefin - madlom, are also fo_und_ here. _ - b: Impacts: It is on fishes that -the project will have its most ' important adverse environmental impacts, due to its effects on flows. Tie ~ I Certif cafe issued by .the Virginia State Water Control Board allows pumping during low flows down to the point where flowbys pass the intake at Glenvar are equal to the 7QI0 flow, which is apPrO~1eZY equal to .IO MAF. In the opinion of the Corps, the ~S. the VDGIF, and the County's fishery consultant ' this would have had unacce table im (Noel B urkhead), After extensive discussion P p~ on the fish in the stream. allow no withdrawals at the eCounty'svGlenvartntakc w modified to ' less than 20 MAF ezc~pt Burin emerge ~ hen -flows are um in d g b nczes, and to require P P g wring the spring spawning season only when flows are ' greater than .40 MAF (see .C(I-.¢)). The differences between the vart.ous flowby regimes proposed during the evolution of this project ar:- perhaps best shown as their effects on low flows (less than .20 MAF), wl~.ich is depicted in Figure 1 (the August 1937 proposal is essentially the current -one, except that it also shows the effect of an ' "emergency" situation, such as that described in C4 above). In the absence of a detailed analysis such as an Instream Flow Incremental Methodology, it was the consensus of the Corps, the F'WS, the VDGiF, and the County's fishery consutant that .20 ?viAF is the Lowest flow the fish in the stream could safely withstand without suffering ' substantial Losses. The water intakes constructed by the County will be required to be of wedge wire screening ~.~-ith I mm. screen openings and ' operated with a maximum inta~e velocity of 0.5 fps through the screens. This should minimize or eliminate impingement or ' entrainment of fish eggs or Iar: ae. 5. Endangered Species: ne Roanoke Logpercli (~°rGina rex), a ' rare fish found in _this area of the Roanoke River, was determined by the F'vVS to be "warranted for listing" as a threatened or endangered species in 1985, but -it has not been officially proposed as either to ' date. Current knowledge of this nsh indicates that the project will not unacceptably impact its populations. ' 6. Water Quality: Water released from the reservoir will be required to contain at least 4 ppm of dissolved oxygen and not differ ' from the temperature or the F,~anoke River at_ its point of entry by more than 5 degrees F. _ _ _ ' 7. Aesthetics: The intakes, dam, and reservoir may or may not be aesthetically pleasing, depending on ones tastes. Reservoir water ' level fluctuations will at times be severe, exposing bare slopes and mudflats. This portion of the river is generally considered scenic, although there are two bridges within a mile upstream and two ' power Line crossings within a mile downstream of the reservoir inra.ke site. s_ Historic and Cultural Values: The Virginia Historic Landmarks Commission required a Phase I archaeological study on April 25, ' 1984 due to the project's potential impacts on at least one known and recorded archaeological site. The Virginia Research Center for Pschaeology reviewed the study and notified the Corps on ' September 2b, 1984 that they found the project acceptable, provided ~ that areas above the proposed pool elevation be studied ~f they are Lo be impacted. 1 1 1 9. Recreation: See G 1 above. ' 10: Socioeconomics: The project would benefit the area by providing work for contractors and laborers and providing a water supply source for additional population and industrial and ' commercial growth. I ack of an adequate water supply would have adverse soc:oeconornic impacts. ' 11. Water Supply: The project should, when added to existing sources in the Roanoke valley, provide that region with adequate .' water through 2040. 12. Ener?y Needs: No significant elects anticipated. ' I3 . y r i ~ A -- ,.. Land Lse C.asszucauon: No ~t:e.,~s antlctpated. ' I4. Possible Cumulative Impacts: Salem already has two direct intakes on the Roanoke River and the City of Roanoke draws from ' several reservoirs which impound tributaries to the Roanoke. This project will add to the withdrawals from the Roanoke, but most will be returned at downstream sewage treatment plants. In addition, a ' portion of the water supplied to the City of Roanoke's Carvins Cove Reservoir is drawx from a tributary to tlhe James River, so that when this water, as well as water from area groundwater supplies, is - _ ' returned to zhe Roanoke as treated discharge, the ~-net effect on downstream flows should be very small. T'nis project will': provide ' for projected growth in the region, which almost inevitably will mean an increase in point- and non-point source pollution. .This is not a direct effect of the project, though, and would occur for the most part even if this project were not constructed. There is no evidence to indicate that population and commercial growth in Virginia are related to water supply, and there is only minimal evidence that ' industrial growth is so related. 15. Alternatives: Both short and long term alternatives to the area's water needs have been investigated, most notably by the Virginia Sty mater Control Board (Planning Bulletin 334). These were discussed in some detail in the October 9, 1985 Statement of Findings and are included hcrc by reference. To update that ~scussion, the Smith Mountain Lake alternative is currently being ' investigated in further detail by the County at this time, and recent groundwater evidence indicates that yields are not only extremely site specific, but they are also somewhat influenced by rainfall (so ' that during extreme droughts wells may not y ietd as much as they do in periods of normal rainfalI). ' 16. Coordination: This project was initially coordinated with State and Federal regulatory and advisory agencies at the October 11, ' 1984 joint processing meeting. A Public Nonce was issued on I~rovember I5, 1984. Since mid-1986, more than 35 newspaper stores about this project have been published in local papers. FONSI (Finding of No Significant Impact) ' I have determined that the decision on this ro'ect is no p ~ t a maJ or Federal action- significantly affecting the quality of the human ' environment. Therefore, no Environmental Impact Statement (EIS) will be prepared. This finding is based on information contained in my Final Environmental Assessment (FEA) and comments received from Federal, State, and local agencies and organizations and the general public. On June 8, 1987 the Friends: of the Roanoke River, a ' local organization, wrote to me requesting; that I require an EIS. Although a number of reasons for an EI-S were mentioned in the ' letter, the most important seem to me to be that the project has ' attracted considerable adverse public comment _in recent months, that better alternatives exist, and that the project's environmental -impacts are significant. I recognize that a number of environmental and outdoor groups have expressed opposition to this project, based mostly on its environmental impacts which were perceived at the ' Vie. As discussed in my FEA, the project's- environmental impacts= have been greatly reduced. In recent weeks, both the FWS and the VDGIF have changed their opinions of the project so that neither ' agency now opposes a permit_ Almost all of the letters opposing the germit were wriLLen before the most recent changes were made to the project {those causing the ~%S and the VDGIF to remove ~ their ' objections), so there is 'reason to believe that the environmental concerns of the objecting parties have been satisfactorily addressed ' for the most part A possible exception may be the Virginia B.A_S.S. Federation, Inc., which wrote to me on December I5, 1987 requesting an EIS''unless the minimum flowby were set at 30 MAF. As explained in my FEA, the consensus among most knowledgeable parties is that .20 MA.F supplies adequate flow for the stream fishes. I note that during ~ e public comment period for the project in 1984 there was -neither , :.::y opposition to the project expressed by the ~ general public or ~..^,y environmental organizations, nor any request for an EIS on the sit of any person, group, or agency. With regard to alternatives, I ~~nderstand that several groups may still prefer either groundwater or Smith Mountain Lake to this project. I Lind though, that both , of these have operational- or environmental drawbacks (see dis c::ssion in the I ~.A and the October 9, 1985 SOr~ which detract sorr~ ~•~;-iat from their viability. This combined with the changes made , ::~ ti'ie County's project to minimize environmental impacts, lead me :o conclude .that neither alternative is clearly environmentally pr°:°rabie to -the proposed project. A.11 alternatives which have been rraed have been discussed in my FEA. ~~~~~ Date 1. ~4MAS o el, U.S. ~~ y District Engineer 7 ' ~ ~OANp~F o y .a 1 Z J r "a =~ ~z ' 1838 E50 - 988 S~SQUICENTENN~P~' r1 13eauti~ul Bc~inn m.~ ' COUNTY ADMINISTRATOR ELMER C. HODGE C~nttnf~ orf ~u~tnnk~e ~ - ~ EXECUTIVE SUMMARY SPRING HOLLOW RESERVOIR SEPTEMBER 13, 1988 BOARD OF SUPERVISORS LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W. ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HO LLINS M4GISTE RIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VIN TON MAGISTERIAL DISTRICT ' The decision to construct the Spring Hollow Reservoir may very well be one of the most important decisions for the Roanoke valley in ,recent history. Roanoke County must have additional water for the growth and development that is taking place. Roanoke City and Salem are unable to supply additional water and ' may need new supplies for their own purposes. It is a difficult decision because of the cost, the risks involved, and the length of time it takes to construct such a facility. And yet, this is the same decision that our predecessors had to make when Carvins ' Cove was built some years ago. There must have been uncertainties and criticism at that time as there are now, but decisions were made with a vision of what the future could be. There is always a greater degree of risk with a new project of this magnitude than with the expansion of one that is already in place. Such projects must be studied carefully and a lternatives should be evaluated. There must be an established need. All aspects of the project must be planned for the technical aspects to be certain, but the aesthetic qualities as well. I ' believe this has been done with the Spring Hollow Reservoir. The County has employed an excellent engineering firm and the project has been approved by all federal and state agencies. There have been numerous studies over the span of a quarter of a century. Because of the natural characteristics of the area, no solution will be easy and no source will supply all the water needs of the Valley. Concessions have been made in the permitting process to ' protect the Roanoke River. Perhaps Bob Hume of the Army Corps of engineers said it best, "with the changes made by the County during the permit process, this is a very nice project." ' Based on the need for an additional water supply and the exhaustive engineering studies of the alternatives, I must now ' urge the Board to go forward with the design of a 17 mgd reservoir that will serve the County and the Valley well into the next century. During the design, additional geological work will be done to assure the viability of the project. If, during the ' process, problems are encountered, then the project can be re- evaluated and a decision can be made to resume the search for another alternative. Safeguards must be included to minimize any ' P.O. BOX 29800 ROAPJOKE. VIRGINIA 2 4018-07 9 8 (703) 772-2004 ~~ 1 ' impact on the river and the surrounding area. The project should be designed to blend in with and add to the natural beauty of the area. ' It is uncertain at this time whether either of the Cities will participate in the project. It may be that their needs for additional water have not been as great as projected five years ' ago. It is my hope that they will choose to participate in what should be a regional project, at least for this design phase. If they elect to do so, the project can be constructed in phases or ' built to its full 23 mgd capacity. Final decisions to proceed can be made after the design is complete and construction bids are received. ' Therefore, I am requesting permission of the Board to go forward with the design of the Spring Hollow Reservoir as recommended by John Hubbard and the staff. There is a present as well as a ' future need. The analysis has been done and it now becomes our responsibility to move forward with the future water supply of this valley, alfone if necessary. ~ ~ ~~~~:~ ~~ Elmer C. Hodge ' County Administrator J i 7 J 0 0 n C 1 '1 1 1 1 1 a 1 z 1 0 ~ T 3 1 0 ~ o ' U V z W F_' W ~ z ~ ~ OW. J W ~ J ~ = a v O ~ 1~- ~ ~ Z W O a Q ~ a ~ o LL ~ O CL Z Q O ~ ?_ Q U a..t O U O H C O .~ .~ +. c C7 w a E rl ~~ U GL 0 +~• N .y C O U t9 t N Y O 3 .~ C 0 U b y ~ vi Q- ~ C H ~, > > d V C O .° ~ N ~ _ ~~ p O w ra N N ~ I-i N ~ ~ 7 O ~ __ -- U O U U Q c- "a ~ y .'~.~ ~ .II N 1.J ~ ~ dl e-I .N ,,,.~ +~ C.' C/1 S-I .{J ~ _ N ° G) `~ ~ U ~ f0 o U U a ~ ~ ~' C `° N z a •~ q v b b ~ ~ ~ C ~ In ~ r'~ ~ •rl E: o U ~ O ~ ~ ~ .~ C U ~ N ~ ~ 9 O t' 'r'~ Q) a U ~ ~ ~ y C ~ ~ 3 0 C ~ U ~ co .O ~~ a> H ,C ~ N R2 ~ U '-+ .~ ~ ~ H ~ o ~ ~ ro 3 ~ ~ ~ H ~ •~ ~ o w V ~ Q N Q .u ~' ~ ~ °1 b O 3 O .~ ~ •~ ~ x ~ ~ ra 2 O ~ ~+ N Ch ~ ,~ o = y ~ i ~ ~ L`: ~ 'O ~ o v N O C ~ .u ~ O U r-i ~n ~ O n d +~_+ ,~ ~ o ~~ o V Cn N ~ ~ ~ 'p~ L .I..1 N ~ ~ r-i ~ N /+ ~.! 'S7 6 r-I r1 '~ ~ U ', f„ Q ~ y ~ ,. .~- e-i F+ y r.+ J.J U N •n O ~' O~ O~ '-+ ~ ° p a C i a + N ~ cn w ~ r a ~ U ~ N M ~' C O '~ ~ ~ ~ ~ L ,O U O O L ~ `~ ~ t0 b ~ a. •~ ~ ~ O ' , !- a ~ a ~ 4 U. Q ~ O V1 N ~ > ~ O •~,, a- c U J ~ R 'L C 7 f0 '~ 'C O U W ~ •N .> o L y ~ ,,.. ~ U a •~ ~ a a i- n . O cq v ~ r b U. b m .~ U .,~ 3 .a cd U Q G 0 .,.., V i.a .U U .~ fs E ~3 W O a. Q v v W a 0 n c `o O w Z W O U w E ~ a 0 v W 3 `o w v `\\V1 U 0 `o U Q w Z W O U w ~' a1 to 8 N D 0 z N ~ ( 9 W ~ U ~ ~ ~ w ~ ~ i'' 61 ~ Q ~ N .-~ M y ~ I ~ ~ ~ ~ ~, ~ N ~ o E ~ >. a~ o a ~ ~ z U lf1 ,Z N F- ~ N W Q ~ 0 Z ~ O W O Z ~ C 1- ~ ~"~ f- Q c ~ U ct W W ~ x Q n. W w c a E E 0 U N m r a-+ U Q N a L 7 n 7 To: Division of Water Supply Engineering VDH -Richmond Central Subject: Roanoke County Water: Roanoke County Water Treatment Facility PWS1D: 2161700 WATER TREATMENT PLANT INSPECTION REPORT G E-= 1. Facility name: Roanoke County Water Treatment Facility 2. Facility owned by: Roanoke County 3. Address: 1 Plante 6200 W. Main St ISaIemAVA 24153 Telephone: (540)380-2687 4. Inspected by: Jesse Mayhew Time spent on-site: 3.0 Hours Inspection type: (Routine ()Complaint ()Special Waterworks type: Community 5. Date of insp: 10/24/00 Date memo written: 10/25/00 6. Date of last inspection: 4/20/00 ~Me 7. Reviewed by: Douglas M. Caldwell Date: i%~~~oo 8. Present at inspection: Jeff Booth -Water Production Supervisor 9. Operation Permit No. 2161700 Effective date: 4/28/99 10. Permitted capacity: 15.028 MGD 11. Number of connections: 11,999 Population served: 35,997 12. Date of description sheet 4/28/99 Up to date? Yes(X) No() (If no, discuss:) Inventory Records Up to date? Yes (X) No( ) 13. Raw water source(s): Spring Hollow Reservoir Page 2 PWSID: 2161700 1 1 1 SUMMARY Items or areas of concern noted during this inspection: None Problems Identified from last inspections: None Comments: The plant staff is commended for their professional attitude. The plant is in excellent operating condition and well maintained. It is obvious that the operators take pride in their work. Operational data for disinfection profiling is being collected. Ms. Saunders with DCLS was inspecting plant lab at time of inspection. Attachments: [X] Part A [X] Part B [ J Part C pc/att: Jeff Booth Parts (X) A (X) B () C Scott Agner Parts (X) A (X) B () C Gary Robertson, P.E. ~;,//' Parts (X) A (X) B O C Lexington FO Parts (X) A (X) B () C pc: Roanoke County Health Department -Mo lly L. O'Dell, M.D. i i r 7 7 1420.00 1410.00 1400.00 1390.00 1380.00 1370.00 1360.00 1350.00 1340.00 0 1330.00 +~ 1320.00 w 1310.00 'o ~ 1300.00 ~ 1290.00 1280.00 1270.00 1260.00 1250.00 1240.00 1230.00 1220.00 1210.00 1200.00 01 /05/98 04/05/98 07/0•`47/05/00 10/05/00 01 /05/01 i~ u C 1 ~~ ii 1 3,500.0 3,000.0 2, 500.0 N C O iv C O __ 2,000.0 W J ~ 1,500.0 w c~ ~a O H 1, 000.0 500.0 0.0 ~ w Q O r ~ ~ ~ ~ ~~ 0 0 0 0 0 ~. ~ ~~ 0 0 0 0 0 0 r T !~ r r r' ~ ~ ~ ~ ~ > O O O O O O '\. ~ O O O O j O O O ~ ~- O 1 1 7 ii AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MAY 22, 2001 RESOLUTION 052201-3 REQUESTING THE CIRCUIT COURT OF ROANOKE COUNTY TO ORDER AN ELECTION ON FILLING THE VACANCY IN THE CONSTITUTIONAL OFFICE OF THE COMMISSIONER OF THE REVENUE WHEREAS, Section 24.2-228.1 of the Code of Virginia, 1950, as amended, provides that a vacancy in any elected constitutional office shall be filled by a special election; and WHEREAS, pursuant to the authority granted by the Code of Virginia, the Board proposes to call a special election to take the sense of the voters of the County on filling the vacancy in the constitutional office of the Commissioner of the Revenue. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board hereby petitions the Circuit Court of Roanoke County to order an election on November 6, 2001, on the filling of the vacancy in the constitutional office of the Commissioner of the Revenue. 2. That the Clerk of the Board is instructed to immediately file a certified copy of this resolution with the Circuit Court of Roanoke County, Virginia. 3. That the Clerk of the Circuit Court of Roanoke County, Virginia, shall publish a notice of such election in a newspaper of general circulation in the County once a week for three consecutive weeks prior to such election. 4. That the County Administrator is hereby authorized and directed to take such actions as may be necessary to accomplish the intent of this resolution. 5. That this resolution shall take effect immediately. 1 On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~_ ~~ ~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney 2 ., ACTION N0. ITEM N0. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: A RESOLUTION PETITIONING THE CIRCUIT COURT FORA WRIT OF ELECTION TO FILL THE VACANCY IN THE CONSTITUTIONAL OFFICE OF THE COMMISSIONER OF THE REVENUE COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This Resolution petitions the Circuit Court of Roanoke County to issue a writ of election to fill the vacancy in the constitutional office of the commissioner of the revenue due to the sudden and unexpected death of R. Wayne Compton. Sec. 24.2-228.1 of the Code of Virginia provides that a vacancy in any elected constitutional office shall be filled by a special election. The governing body of the county or city in which the vacancy occurs shall, within fifteen days of the occurrence of the vacancy, petition the circuit court to issue a writ of election to fill the vacancy. This special election may be held on the same day as the November general election day, which in this year is November 6, 2001. The person so elected shall hold the office for the remaining portion of the regular term of the office for which the vacancy is being filled, which in this case is December 31, 2003. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of this Resolution. Paul M. Mahoney County Attorney 1 Respectfully submitted, ~-/ Action Vote No Yes Abs Approved () Motion by Church Denied () Johnson Received () McNamara Referred Minnix to Nickens U:\WPDOCS\AGENDA\GENERAL\special.election.writ.rpt.frm 2 -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MAY 22, 2001 RESOLUTION REQUESTING THE CIRCUIT COURT OF ROANOKE COUNTY TO ORDER AN ELECTION ON FILLING THE VACANCY IN THE CONSTITUTIONAL OFFICE OF THE COMMISSIONER OF THE REVENUE WHEREAS, Section 24.2-228.1 of the Code of Virginia, 1950, as amended, provides that a vacancy in any elected constitutional office shall be filled by a special election; and WHEREAS, pursuant to the authority granted by the Code of Virginia, the Board proposes to call a special election to take the sense of the voters of the County on filling the vacancy in the constitutional office of the Commissioner of the Revenue. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board hereby petitions the Circuit Court of Roanoke County to order an election on November 6, 2001, on the filling of the vacancy in the constitutional office of the Commissioner of the Revenue. 2. That the Clerk of the Board is instructed to immediately file a certified copy of this resolution with the Circuit Court of Roanoke County, Virginia. 3. That the Clerk of the Circuit Court of Roanoke County, Virginia, shall publish a notice of such election in a newspaper of general circulation in the County once a week for three consecutive weeks prior to such election. 4. That the County Administrator is hereby authorized and directed to take such actions as maybe necessary to accomplish the intent of this resolution. 5. That this resolution shall take effect immediately. U: \WPDOCS\AGENDA\GENERAL\special.election.writ.resolution.wpd ,. ~, ~. ~.,. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MAY 22, 2001 RESOLUTION 052201-4 FOR APPROVAL OF COUNTY-STATE AGREEMENT WITH THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO CONSTRUCT IMPROVEMENTS TO PLEASANT HILL DRIVE (ROUTE 1548) AND BRAMBLETON AVENUE (ROUTE 221) RELATING TO THE NEW HIDDEN VALLEY HIGH SCHOOL WHEREAS, Title 33.1 of the Code of Virginia provides for the availability of state funding to construct improvements to public streets to enhance and promote access to public schools and to promote public health, safety and welfare along public streets; and WHEREAS, on November 23, 1999, the Board of Supervisors of Roanoke County approved a list of projects for FY 2000-2001 VDOT Revenue Sharing Program, and one of the approved projects was for the Pleasant Hill Drive and Brambleton Avenue Roanoke improvements to serve the new Hidden Valley High School; and WHEREAS, the Commonwealth Transportation Board has approved this project; and WHEREAS, the Virginia Department of Transportation (VDOT) has estimated the cost of this road construction to be $796,000.00, which includes the road realignment, signalization, and relocation of utilities; and WHEREAS, the School Board of Roanoke County has requested the assistance of the Board of Supervisors to expedite this project by executing aCounty-State agreement with VDOT to construct the improvements to Pleasant Hill Drive and Brambleton Avenue for the new Hidden Valley High School; and 1 WHEREAS, the School Board of Roanoke County has negotiated an agreement with its contractor Counts & Dobyns to perform the construction of this project. NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors hereby authorizes the County Administrator or his designee to enter into a County-State agreement for the construction of certain road improvements to Pleasant Hill Drive (Route 1548) and Brambleton Avenue (Route 221) relating to the new Hidden Valley High School. And be it further resolved that the Roanoke County Board of Supervisors authorizes the County Administrator or his designee to enter into an agreement with the School Board of Roanoke County to be responsible for the administration of this project and to be responsible for the project costs associated with this project. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: y'32_ c~.~ ~,l . _ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation 2 ACTION NUMBER ITEM NUMBER ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: Request for a Resolution for approval of an agreement with the Virginia Department of Transportation and Roanoke County Schools for reconstruction of Pleasant Hill Drive (Route 1548) and Brambleton Avenue (Route 221 to serve the new Hidden Valley High School. COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. The original budget for this road was $500, 000, and was part of the overall Hidden Valley High School project budget. There will be sufficient savings in the site improvement section of this project budget to offset this increased cost. BACKGROUND: On November 23, 1999, the Roanoke County Board of Supervisors approved the prioritized list of projects for the FY 2000-2001 VDOT Revenue Sharing Program. One of the projects approved was $200,000 for the Pleasant Hill Drive and Brambleton Avenue road improvements for the new high school. This project was included as a part of our Revenue Sharing List at the request of the Roanoke County School Board. The Roanoke County School Board, in July of 2000, submitted $200,000 from the $30 million budget for the Hidden Valley High School as the local share in a match that will total $400,000. The road construction plans for the road improvements have been completed and approved by VDOT. VDOT estimates the cost of construction to be $796,000, which includes the road realignment, signalization and water and sewer relocation. If VDOT were to administer the contract, the project would be advertised June 12, 2001. The process takes approximately 90 to 120 days before the contract could be awarded and notice to proceed be given to the contractor. This would place the project start date in 1 ~'~ October 2001, and a completion date of July 2002 barring any weather related delays. Because of concerns with the time of construction and potential cost overruns, the Roanoke County School staff investigated options to solidify the cost, requesting Counts &Dobyns, site excavating contractor for Hidden Valley High School, to submit a cost for the road project, including the signalization and the water and sewer relocation. Their cost to Roanoke County Schools is $695,611.00, but does not include- the Department of Transportation's inspections, which has been estimated not to exceed 12% of the cost of construction. VDOT has indicated the 12% will be significantly less because of the speed of construction with Counts &Dobyns performing the work. Also, with Counts &Dobyns performing the construction of the project, they would start as soon as they complete the grading of the early site package for Hidden Valley High School, which is anticipated to be mid June. The road construction would be complete, with the exception of the signal, by December 2001. SUMMARY OF INFORMATION: In order for the Roanoke County School Board to expedite this project, it will be required that the Board of Supervisors authorize the County Administrator to execute an agreement with VDOT. Since this project is an authorized project under Roanoke County's FY 2000-2001 Revenue Sharing Program, the Board of Supervisors is required to execute the agreement. Roanoke County staff has met with both VDOT and Roanoke County School staff to discuss project administration responsibilities. It is clearly understood that all administrative responsibilities and project costs associated with this project is the responsibility of the Roanoke County School Board. Staff is requesting prior to the execution of the agreement, that the County Attorney prepare an agreement between the Roanoke County Board of Supervisors and Roanoke County School Board, clearly defining the School Board responsibilities. Staff is requesting that the Board of Supervisors authorize the County Administrator to execute the County -State Agreement with VDOT for the road improvements for the Hidden Valley High School project. ALTERNATIVES AND IMPACT: 1. Adopt the attached resolution approving the County -State Agreement with VDOT for the construction of the road improvements to the Hidden Valley 2 "~ High School. 2. Do not execute the agreement and let VDOT administer the contract. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve Alternative No. 1 and authorize the execution of an agreement with the Roanoke County School Board to proceed with construction of the Hidden Valley High School road improvements. SUBMITTED BY: APPROVED BY: c^G2 n,o-~~ ~.~u^eu "~~ Arnold Covey, Di ctor Elmer C. Hodge Department of Community Development County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Church Johnson McNamara Minnix Nickens Copy: County Attorney 3 _~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MAY 22, 2001 RESOLUTION FOR APPROVAL OF COUNTY-STATE AGREEMENT WITH THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO CONSTRUCT IMPROVEMENTS TO PLEASANT HILL DRIVE (ROUTE 1548) AND BRAMBLETON AVENUE (ROUTE 221) RELATING TO THE NEW HIDDEN VALLEY HIGH SCHOOL WHEREAS, Title 33.1 of the Code of Virginia provides for the availability of state funding to construct improvements to public streets to enhance and promote access to public schools and to promote public health, safety and welfare along public streets; and WHEREAS, on November 23, 1999, the Board of Supervisors of Roanoke County approved a list of projects for FY 2000-2001 VDOT Revenue Sharing Program, and one of the approved projects was for the Pleasant Hill Drive and Brambleton Avenue Roanoke improvements to serve the new Hidden Valley High School; and WHEREAS, the Commonwealth Transportation Board has approved this project; and WHEREAS, the Virginia Department of Transportation (VDOT) has estimated the cost of this road construction to be $796,000.00, which includes the road realignment, signalization, and relocation of utilities; and WHEREAS, the School Board of Roanoke County has requested the assistance of the Board of Supervisors to expedite this project byexecuting aCounty-State agreement with VDOT to construct the improvements to Pleasant Hill Drive and Brambleton Avenue for the new Hidden Valley High School; and WHEREAS, the School Board of Roanoke County has negotiated an agreement with its contractor Counts & Dobyns to perform the construction of this project. NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors hereby authorizes the County Administrator or his designee to enter into aCounty-State agreement for the construction of certain road improvements to Pleasant Hill Drive (Route 1548) and Brambleton U: \ WPDOCS \AGENDA\GENERAL\vdot.agreement.school. access.wpd ~-~ Avenue (Route 221) relating to the new Hidden Valley High School. And be it further resolved that the Roanoke County Board of Supervisors authorizes the County Administrator or his designee to enter into an agreement with the School Board of Roanoke County to be responsible for the administration of this project and to be responsible for the project costs associated with this project. U: \ WPDOCS\AGENDA\GENERAL\vdot.agreement.school.access.wpd E .. ~, s'~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001, RESOLUTION 052201-5 APPROVING THE FISCAL YEAR 2001-2002 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.2-2506 of the State Code, and the public hearing as required thereon was held on May 8, 2001. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 2001-2002 for Roanoke County, Virginia, as follows: 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. On motion of Supervisor Nickens to approve the budget less $7,000 appropriated for additional three agencies listed in the County Administrator's Comments, with funds 1 allocated to Board Contingency Fund pending further discussion in work session, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Brent Robertson, Director, Budget Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney John M. Chambliss, Jr., Assistant Administrator Dan O'Donnell, Assistant Administrator 2 ACTION NO. ITEM NUMBER ~~ ?J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: Resolution Adopting Fiscal Year 2001-2002 Budget, including the FY 2002- 2006 Capital Improvement Plan, for Roanoke County, Virginia COUNTY ADMINISTRATOR'S COMMENTS: 1 would like to thank the Board for their support and guidance in development of the FY2001- 2002 budget. 1 would also like to thank County Departments, the Budget staff, and the School Board and Administration for working through the difficult issues we faced this year. Despite the state budget difficulties, this is a very good budget. The total budget presented for adoption is the same as the figures presented at the 1St reading on May 8; however, three re-allocations have been made. Based on conversations with Board members, contributions to three agencies have been adjusted. The Salem/Roanoke County Community Food Pantry and the Southwestern Virginia Second Harvest Food Bank have been allocated $2,500 each and the Harrison Museum of African American Culture has been allocated $2, 000. These increases have been funded by reductions in departmental operating budgets. SUMMARY OF INFORMATION: Attached is a resolution approving the fiscal year 2001-02 budget for Roanoke County, Virginia. This resolution is detailed by fund and includes unappropriated balances for the General Government, Capital, Water and Sewer Funds. The School's budget is included in the overall County budget as presented in the attached resolution. The figures presented for adoption have been developed by staff from budget work sessions with the Board of Supervisors through the May 8, 2001 meeting. The proposed budget was submitted to the Board on April 24, 2001 and a public hearing on the proposed budget was held on May 8, 2001. Prepared in conjunction with the FY 01-02 budget, the FY2002-2006 Capital Improvements Program is included as part of this resolution. The CIP summary (by departmental request) is attached. The proposed CIP represents an inventory of the County's capital needs for the next five years. On May 8, 2001 there was a public hearing to secure citizen comments on the County's FY 2002-2006 CIP. The adoption of this document does not represent an appropriation of funds. ~- The adoption of the budget is being requested to fulfill our legal requirements of adopting and then having a first and second reading of the Appropriation Ordinance before July 1, 2001 and to allow adequate time for County and School staff to prepare and disburse employment contracts, institute pay changes, and other administrative tasks necessary for final budget implementation. Approval of the County budget is for informative and fiscal planning purposes only and does not actually commit or appropriate funds for expenditure. The commitment of funds will not occur until the second reading and approval of the FY2001-02 Appropriation Ordinance. STAFF RECOMMENDATION: Staff recommends adoption of the FY2001-2002 Budget and FY2002-2006 Capital Improvement Plan. Respectfully submitted, W. Brent Robertson Budget Director Appro ed by, ~/ Elmer C. Hodge County Administrator Approved Denied Received Referred To ACTION () Motion by: () () (1 VOTE No Yes Abs Church _ _ _ Johnson _ _ McNamara _ _ _ Minnix _ _ _ Nickens ~!~ County of Roanoke Budget Adoption FY 2001-2002 Adopted FY 2001-02 General Fund General Government General Property Taxes 80,944,000 Other Local Taxes 23,894,000 Permits, Fees & Licenses 621,050 Fines and Forfeitures 645,000 Interest Income 1,200,000 Charges for Services 732,000 Commonwealth 8,157,442 Federal 2,405,300 Other 672,186 Total General Government 119,270,978 Comprehensive Services 2,057,700 E-911 Maintenance 1,083,500 Law Library 41,648 Recreation Fee Class 877,793 Internal Services 2,429,566 County Garage 266,063 Total General Fund 126,027,248 Debt Service Fund 9,899,442 Capital Projects Fund 5,169,515 Internal Service Fund 882,961 Water Fund 11,481,175 Beginning Balance 3,565,389 Total Water Fund 15,046,564 Sewer Fund 6,178,620 Beginning Balance 2,187,928 Totat Sewer Fund 8,366,548 School Operating Fund 98,162,402 School Cafeteria Fund 3,747,000 School Capital Fund 1,516,078 School Debt Fund 6,864,766 New School Start-Up Fund 1,858,135 Regional Alternative School 308,234 School Grants Fund 3,243,063 School Textbook Fund 847,860 Total School Funds 116,547,538 Total Revenues All Funds 281,939,816 Less: Transfers (76,369,090) Total Net of Transfers 205,570,726 ~~ County of Roanoke Budget Adoption FY 2001-2002 Adopted d E dit FY 2001-02 ures Propose xpen General Fund General Government General Administration 2,268,871 Constitutional Officers 7,812,129 Judicial Administration 810,515 Management Services 2,372,293 Public Safety 14,273,079 Community Services 8,957,647 Human Services 11,586,202 Non-Departmental 5,015,222 Transfers to School Operating Fund 52,311,051 Transfers to School -Future Operations 1,500,000 Transfers to Capital Fund 3,311,380 Transfers to County Garage 115,000 Transfers to Debt Service Fund 7,075,628 Other 1,861,961 Total General Government 119,270,978 Comprehensive Services 2,057,700 E-911 Maintenance 1,083,500 Law Library 41,648 Recreation Fee Class 877,793 Internal Services 2,695,629 Total General Fund 126,027,248 Debt Service Fund 9,899,442 Capital Projects Fund 5,169,515 Internal Service Fund 882,961 Water Fund 11,753,818 Unappropriated Balance 3,292,746 Total Water Fund 15,046,564 Sewer Fund 6,462,557 Unappropriated Balance 1,903,991 Total Sewer Fund 8,366,548 School Operating Fund 98,162,402 School Cafeteria Fund 3,747,000 School Capital Fund 1,516,078 School Oebt Fund 6,864,766 New School Start-Up Fund 1,858,135 Regional Alternative School 308,234 School Grants Fund 3,243,063 School Textbook Fund 847,860 Total School Funds 116,547,538 Total Expenditures All Funds 281,939,816 Less: Transfers (76,369,090) Total Net of Transfers 205,570,726 County of Roanoke Budget Adoption FY 2001-2002 Adopted FY 2001-02 The above revenues and expenditures, the following beginning balance will be appropriated to the Unappropriated Balances of the respective fund: General Fund 7,500,000 Capital Fund 700,000 In addition, revenues collected for FY00-01 that exceed appropriations for the year will be re-appropriated for specific expenditures: Paramedic/Firefighters - 15 $337,500 J&DR Court Repairs 300,000 New High School -Water/Sewer Connection Fees 225,000 Tourism 200,000 Fuel Costs 200,000 Patrol Vehicles (6) -New Officers 150,000 Detention Costs 260,000 CPMT 100,000 HP Computer Upgrade 100,000 Economic Development - Tanglewood Mall 75,000 Regional Partnership/Convention and Visitors Bureau 35,000 Blue Ridge Behavioral Health Care 38,423 E-Government 50,000 VA Western Community College -Site Preparation** 32,267 Total $2,103,190 ** 1/3 funding for 3 years (2nd year) 0 0 ° 0 ° o o o y ~ ~ O N N C, yr ri <'n ~ Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ 0 O 0 O 0 O 0 O 0 O 0 O 0 ~O 0 O 0 O 0 0 b l~ 0 O 0 0 l~ O 0 0 O O 0 vl 0 U 0 O 0 O 0 O 0 O ry y O C~ O v1 ., O V'1 v1 N O M O O ~n N oO ~ vl ''-~ M 'r vl DO ~ O Ul h O O [~ O .-+ ~ [~ l~ O v1 ~n 00 v1 4'1 O M O N ~ U ~ cv t~ o ~o t~ ' ° ° ° ° ° ° ° ° `O o o o o o o 0 o 0 o ° o O 0 o 0 0 0 N 0 b o 0 0 0 ~ c o _ ~ ti 0 ~ Q N O O ' F ~ O O O O O O O O ~y O ~ O ~ b O O O ~ O w " ~ C .-. ~ N .+ ~ V O ~ N ~ •0 ~ Lr W i b 6~ O O O 0 O 0 O O O O O O O O O O O O ~ O O O O O' O' 4r ~ ~ O 0 0 O O O O O O O O O O ~ ~ O ~ 0 O 0 v1 O 0 v'~ l~ h O ~ O O O O ~ O O O ~ O O ~ h O 0 C~ W N .-+ 'r N N' ~ ", ,~ ^~ O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O . 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E U y, N n o0 00 ~ Cr v~ °o °o °o o ~ ~ o`^ o ~ °o o °o ono O O O O ~ 'r O O O N ~ N ~ ~ 00 'n a ~ N ~ N O M M ~-+ N O O O O O O O O ' 7 o0 ~f 00 O O O O O O O ~' O 00 y ~ ~ ~ ~ 00 ~ ~ ~ 0 ~ !f 7 O ~ ~ N O N 'r O M ~ M' ~ O N O M O ~ O 00 b N ' 0 V ti .-, ti O C 0 N N W 1 ~ ~ O O O O O ~ d O O O O O O O O O O "1 l~ M M O O O O O M ~ O ~ M vi N O N O M O N O N ni b ~ ~ ^i b v'i ~ O N O M O ~ h [~ 40 ~ ~ W O N tq .-• ^i O ~"~ O O O O O O O O O O N O l~ O O O O ct' O 00 ~Y 40 O O O O O O O O O ~O O ~ T ~n O O O V ~n O h ~O b O O O O O \O M ~ et O~ v'i O O l~ N vi ~ N ~i O O ' O O O 00 i C M vl O ~ N O .-+ h M M ~ M a0 l~ b ~ ~ h O N V 1 N 00 M vl 40 00 N O O M ~ .-r N ' ' ' O O O O O O O O O O O O O O O O O O N ~ V1 ~O O ~n V1 l~ O ~n O ~n O a0 O ~n O [~ N l~ .y N N N ~--~ M '~l ~ ~ ti M N 1 O O N ~ O O O O O O C ~ ~ Ohp ~ ~ ~ O ~ N VJ .~r ~ .r ~ N M ~ ti V'^ N ~ ~ ~ ~ +~~ tl w +~+ [~ Cr F.~i C~ •O ~O ~O ~O ~ ~ ~ O V ~~ C Or `~ ;~ ~ Vj + . i1. v d Y ~ ~ ~ ti a ~ ~ x ~ ~ ~ a ~ y ~ U W ~c Y a~i ~ ~ 0.' ~ ~ d ^ H ~ ICI C ~ U '~ o a i c o ~ ~ ~ ~ ~ C ~ ~ ~ ~ aai F a ~ U 3 ~ ~ ~ ~ ~ ~ y C a ~ o ~ ~ ~" ~ a ~ ~ ~ ~ Q, ~ ~' ~ ~ ~ o ~ ~ ~ ~ ~ U .a,? ~ p, ' o ~ q p, > ° ° ,~ v q Q ~ °~ o ~ oo `~ ~°/~ per., 00 ~+ h ~ r d wy O d iy y ~ .C'i a~ O ~ U w ~ a, a w U ~ w x ~ U U w ~ z vs A a ~ ~"- 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 RESOLUTION APPROVING THE FISCAL YEAR 2001-2002 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.2-2506 of the State Code, and the public hearing as required thereon was held on May 8, 2001. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 2001-2002 for Roanoke County, Virginia, as follows: 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. U:\WPDOCS\AGENDA\GENERAL\BUDGETOl.wpd 1 .• I ~'°" ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances; Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for June 26, 2001 The titles of these ordinances are as follows: 1) The petition of Richard A. Hall to rezone 7.964 acres from I-2 Industrial District to AR Agriculture/Residential District for residences, located at Peaceful Drive (Rte. 821), Catawba Magisterial District. 2) The petition of James and Sandra Worley to obtain a Special Use Permit for a private horse stable on 3.617 acres located at 4390 Harborwood Road, Catawba Magisterial District. 3) The petition of Faith Christian School to obtain a Special Use Permit to construct a new school, on 21.12 acres located on the north side of Buck Mountain Road (Rt. 679), Cave Spring Magisterial District. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: ~-~ (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for June 26, 2001. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1_3, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, ~~V\ Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to No Yes Abs Motion by Church Johnson McNamara Minnix Nickens a c~z .~ ,~kiL}L`i {J'I ~ C3'aL3f]~Ce z~t= r ~~r1T i?.SZ IJnly Y- C'.DpiT1e:1I ~'" (~JiYI.I'Tlll:l'1Cu ve~I # i Ca3e ,,,,.etvetl: ~ / ~"~E"1• „~ ~~~I'lii3I1~ {?~ LGIi11S1` ` ~ •~ ; , >TI~IP 'i?l1~; ~P_j~.iiF~ ~ ~ :} ~Iic.:aan e , ~ ~~ ~ C' pox ? 7~[~v y I ~' ~ _ E~1 (? zJ 1\Oi~O:~~ ,•'•3~ ~~''13 p-V ; ~i 1 ' ' .`~Ic1C.'.f:SS [SatL"w'- '' I•°".iLi~ Jl...-,SVC: ~` I.. 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Bl„~;~g are':rr~ !~~/.:%'~~' E.'tiscng L•vnan~_ £,:~PTL~ i :1~1QY~..Si,: ~~~ ~~~aca.$i4~$$'~i ces the oa-Tc~ men: Che n~fiy~~im~u^.m Inc area, width, ga~nd~,eur~o-yr_ta~e rgela~uci~r-enm~en~ ~~ she ret?uested =~ist.-ic~? ~ ,/ u. ajR~ ~1Q ~ 7L1' I~V. ~. ~'t'A~~~ ^" iLal+~+~Uii ,C Yi°-`l,~t' `_: es ~ , ~ ~r~es [he narce? 3rie°t the rriiririun~a[II criteria f.~r 1ie req+~sied lise Tyne" ~" `~~" iiC,, ~ v',~~~i+i~E iS .~+~21G~~I3 SST r, J Rio J IT re2onin^ request. are conditions tieing proticred yvith this request? Yes ~:rra,.zrn~ :~vr~rr~';3~it?'.S (s"? _ .:-u~ , -- Variance U~ ,n?l,L'tIQIIS.S,I of traw Roanoke Counrr Zoning Oresnarlc~ to order io: Fs sae application complete? Please c~ecli ii enclosee. 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'~ r ~lll- AFB-16-?~~, 12~:.° DAY REPORTING PR'~GRAM County of Roanflke ' ~ Commurury Develovment Plant~n.g & Zoning 5204 Bernard Drive P 0 Box 29800 Roanoke, V:~ 24018-0798 t-)~ J~a1t ux ~<<~~ Dat>: received: _ ~ Rccei~ed by__,__--- .~ ar~ __ ~ Appiiuacioa !=~ r:-- -- ~ PC,-BZA dace: Plac:uds issued; I Soy da~c: ~~~~ ~~/~ Csa Vu_'eb.r _ - ~ ~ ?----~~ ~, ;: - ;i . .. ';:. Check type oT application ~ Re2oning __._ (check 311 t;,at a~niy) ecial Use ,At,plicants IlarIIe!addsess Lv/~:o ~~nes ~ 5c~.~d.~'~. loo r 1 e ~ -1 ~ 7 L.on ~ Ct'~ ~ r. nano ke, ~A 210+9 O~~uer~s ;tamc'addre5s w(re ~~`~aei ~ ~Lr ~Anr, 5olesb~e '-i3`~01 I-~arbo~w~o~ ~~. s~~~.~, va 2~ ~U~ Prooerry ? ocation i ~-t~3Q0 t~~~~o~'~ooa ~~ ,~ t em , ~tA 2'~ ; 5 3 n~ variaIlCe (~UVLCt~i'~~ Phony. ~ ~n 2 - .ZJ~(R. Pali No. ;'ax ~fap No.. I L-~- ~ ~ " ~ ~ - ~ ~, ["! Phone: ~j U ~ ' Jr 0 ra,: No Magisterial District; Community Planning area; Existing Zoning: ~' C~ le,-~,~Q- ` ~ ~j, ~~ ~ .4C, Existing Land Use: e5~ ~enT, Q Site OI palCPl(5): ACrec; ,.__ ,: ,. . ,:. .. , REZOrTIluG:~~1~ SPEC£A'L tIS~'.~EE~I,,~ZT A,PP..~'IC.~!TS (ILLS).. ~, I Proposed Zoning: , ~ Proposed Land Use; R.E51 .PJ1TiQ! 1.~.~~`~'t r~,~a-~~ SJCL~~E Does the parcel meet th,e mini:.-~t>zn lot area, width, and frontage reauir~:nents or" the requested disuieC? Yes ~ No ~ IF ~f0, :4 VAR.IriNCE YS R.EQII~2ED FLR.ST. ~/ t~fo '~ Does the parcel meet The nlinirnum criteria for the requested Use Type? Ye- I~' N©, A VARIAt`1CE IS REQTJT.RED FIRST ~ Ii r ~oning request, are conditions being proffered with this request? Yes ~ No - '~' - -. Variance oc Secrionis) or the Roanoke Counry Zoning Ordinance in order to: Is Lhe application complete? Please checl if enclosed. APc LIGATION b~II.,L NOT BE ACCEPTED IF ANY OF THESF. ITEMS ARE NIISSNG OR INC OIVIl'LETE' VV~' -~v RIS, V C.._-=~ P.ppiicatien tee. ~ ~ I ~ 8 1~'2" ~ 1?" concept plan ''~ Consultation '"`~ I ' proffers. if applicsbic ~ ~~ f A plication - Metes and'oounds description p ,~\' _ Water and sewer application ~ Adjoining propcrry owners -~~ l,lrtifcation ' T hereby certify !hat t am either the owner of the prope.~-ty or the owncr~s agent o ontract purehas dam string wt:h the ~towledgc and consent of the own~r, ~(1 J 'CI~mL ~ 1,'. n 0 ~ l~ / l~ic_ _ ~2cr's Signature F';:=R-Ib-?~dd1 1a: ~9 DAY' REPORTING PROGRAM p.~~ _- Tt3S'I'Ik'iCATZON. FOF{` RE'LO'~IIti.O OIt.S~~CIA:L ~JS~ P~ERNS~T REQ~rFS ~., `, Apn iic~s~ t o~ le Planning Commission will s~:ady rezoning and specisl u.se permit requests to dete^ri~_e. she need and justiiicatier, for 1}e ch,anee in terms of public Health, safety, and gen~rai weit :re. ?base answer tf:e toi?owing questions as uHorou~~~ly zs pessir;le. Use additionai svace if n~cessart. Please e :plain how the request Eurt_?~ers he purposes of the Coning Ordinance (Section 30-~) as we!i as the purtaose *outZd at Jae beginnine oT she apoiicaole aonin5 district classirication 'n J:e Zoning Ordinance. ~j1 ~ e.~ I STi, n q S t r1 J ~ --~~ ~ (`~ r o --~ surrou,nCl~.n ~r~ er~~~es ;~~c.l~~.e ~ nn. ~7~~e ~d' ~;va~re sTa.h~es ~~,~s Srec~~~.( ~{se WC? ~ `~ nqS ~ ~ . ~J i y rY~rJor ~ ~'y Canc~;~, an S Please eXD12~^_ :'10~' ~he project conforms to the oenesai Quidelines and policies c~ne~.r!~d in the Roanoke Counry Comrnuni!y Plan. - r ~} 3 ~ C>- ~!'~ h. A S ~~ e.~ l Cl_.~ ~~~ ~ ~2.f fl'~ 1 ~ ~ J ~l ~ ((1'\ S W t ff ~L . _~~ ..~~ Please describe the isnp2ct(sl of Jte request on the property itself, t.He adjoiznng 3roperacs, ~u ~~ ~~1V~~~-s ~~4, u~ ~~~~- as the impac~s on public services and :acuities, inc,uding wzL°r/sewer, reads, scnoois, par~s~recreation and irre and rescue. a ~ (~ >~~. ~ o at~VPa'se ~n~~0.G S en Qr~~o ~ n ~ n r~:(Jet`~ bu3n ~ rS f~ ..,r' e w~ 1 `}~-~ot,~ ~ ~ e UU>I a~ ~ w ~ 1( o c C u ~ /~ same crlezr~n ~ 1 Dom' }~t~.-~J~~C .~~NiCPS. !~ CL~or`ic~ DI~o(~t'.rl~~ ~it1P~. J ~ I (~ be. ~~ese.~,te.~ .1 ( C V Q e, ~~'0.."il~ on Qn~ ~~.~ Cad~r w DAY' REPORT ? NG PROGRAM r ' ~'" APR-i5-0001 10~2~ .. ;_ JT1STl~IO~.'I'~OiV F.~JR. v~r~;~.~+e1~ R~QUr~ST ~~ ~~ ~.~ o~ ,he ac Zon.inQ ~ppeai.s s reeuired by Szc:ion i5.' ,309 oi• the Code of Vir~iri.a to cans!deT :ne~oilo~v;,.Pg factors beore a ~~.. ariance c:in be granted. °le:se read the fa~~ors !isced eeiow carerully and it your own wards, des .lac how the newest meets esch factor, if additional space is needed, use addiciona~snees of pater. 1. T'ne variance snail not be contrary to i!ie 1ub~ic interest~dnd seal? be in ha~~onv with. the intc~ded spirt and pun-dose or the Zoning Cirdinance. \, 2. The stria: application of the zonL^.g ordinance would produce ~!ndue Hart disringuished ;ram a special privilege ur car;venieace) and would prohioir ~. The C1aSd5h.1D 1S noC shared by otter properties in the same aching di by the Board er Supervisors as amendments to the Zoning Ordinance. a hardship teat approaches can>:tscatien iz :Lreaso~ably restrict tt:e use of the prnpery. ar vici.ei.ry, Suc~?"Lardships should be addrrssad 4, the variance will not be of a substantial de".riment ~o the adiacenc prope:~!ies ar `~'.e character of the distr~.c:. o DAY RE?ORTING °ROGRAM ~•~`' AF,.-16-~JB'_ iJ~pe G~NCEIi~ PT~~il'~I~'C".13L+'CKLIS"1' .' .. .... A concept plan of the proposed proiect must'oe subrL.i¢ed with the application, The concepi plan shz!l graphically depict the Lw.d use charee, dwelopment or variz^c: that is to be considered. Farther, the plan. shall =ddress any gotenti.a? land use or esie?t issues arising frorr~ the request. In such :,ases involviztg rezonings, ~~.e apnllcant may prosier conditions to !unit the suture use and development of the property and by so doing, carrec any der_ci~cn.ci~s that may rot oe rnanagzabie by County perre.itting re~?lations. The conc::pt plan snou.id act be confused v,~ith the site plan or plot plan '.hat is required prior to the issuance of a 'ouiiding ~ permit, bite plan and buldig permit procedures insure corr~piiance with State and County develnornertt re2~slatinns and tray require changes to tha init~:al concept pia,:. Unless litnitillg conditions are proffered and accepted in a re2nrin7 or imposed on a special use pen-nit or variance, the concept plan may be altered to the extent pern.itted by the znn~ng disiict and other reg~.>i2tions. A concept plan is required with all rezoning, special use p~nit and •rarance applications. Tae plan should be prepared by a pror'essionai site planner, The level of detail may vary, depending on the nature of the request. The Counr~~ Plz_nr:ing Division stair may exempt srmc of the items or suecesc the addition of extra items, but the Following are considered minimum: F~ ALL A°PLICANTS _ a. Applicant name and t•,ame of development b, Date, scale and north arrow _ c. Lot size ir. acres or scua_re ee: and dimensions _ d. r ocarina, names or owners ;and Roanoke County ta,; t*.ap numbers or adjour!g properties e. Physical seatures such as ground corer, natural watercourses, floodptain, etc• _ i. T'ne zon~ne and land use of all adjacent properties g. A11 proptrry 1inNS and er:.semtn*s h. .411 buLdings, etir~.ng and proposed. and dinieasicns, tgocr area and heights _ i. Location, w'd~~s and oar; es or" aiI e;;isting or platted suaeta or otne:' Public ways ~~~irhin or adjacent to the deveopment j, DimcrL,ions and locations of all driveways, parking spaces sod loadi.eg spaces .Addition.a! irrrarnurrion required for RFZDNING ,4iVD SPECLAL USE P1~RNIIT APPLICANTS - k. Zxisting utilities (water, sewer, storm drains) anal connections st the site _ I. Any driveways, eni=antes/exits, curb ope..ings and crossove*s _ r.+.. Topography map in a suitable scale and contour intervals n. Approximate street graces and site dist~.nces at intersections _ v. -i.ocations of ail adjacent fire hydrants _ p. p,,nv proffered condicons at the site and how they are addressed _ q. if project is to be phased, please show phase schedule I certify that all items r s the c!~ecklist above are complete. ~~~~~ l~/,~~~ ~ Date APEc-15-~J~1 18= Z~~ DAY REPORT;`~G PROGRAM ~' We propose to housz a maximum of three horses. The area for containment of the horses will be fenced on ail sides. We will maintain the tree-cover and foliage along the property lines to minimize changes to the neighborhood. The barn and the shed will both comply with the County of Roanoke's minimum setbacf< requirements. There will be sufficient ground cover to minimize stormwater runoff and erosion, and will not be denuded. •~PR-i6-2L01 ?©:~? DPY' R~?rRTiNG =ROGR=M ap . rI~ aa/ _~ ra f -r vtS~C,P7E' 0/2 >B.r•' I 1•>rr. r.Yr~ 'o e o J/OfD a+~c~ y q : dvafR. ~/' 1 `G .3~ ~ is'O1/JE' OET.dfG PRaR£RrY ar ,u,Pfle W/,°~~/Er~ G- a/^C 01 ~`~ °~ 1D a ~ N .y ro v u ~. v. p o m v b o: a ,~ ~ \ m` ,~ °~~•5 '; aD ~°~ ~~~' 1 o P v~ 4 gv~ ~~~~+ ~ loT_9~ Ja. oa' F{)UNDATION ',~aR /,~Fw?EJ1 f F..C,i'ESs SURVE7 ~i3R asln3v, P~ ~p~ Nii~3-i~~~.. ~. St~~.~~BE~ & MARY A~iN St3L~R~3 DF i.OT 1, G. QAN COLEMAN SUBDIVI$iON,SITUATE ON VA. SF~. pTE• 839 CATQWSA MAGtS'TERIAL piSTFilCT P.~. ~ a. PG. ~ as ~dllD-O/• Od,4 A4ANOKE Ct3UNTY, VA. ~~ '„ TAX ND T. P, PAS k SON /oo' N.B ~•~jORAWN ~n ~~~ eia Hessi~+~ra OATS .L°~f[~ 196? =N C31 N C t1tS {6T0 ~O / CAI. dA4 CHK~DR.C.;+! euavevo.e~ Yn.t ~ Res '~G p- .L'/7~ PI.I.NN Q7R3 ~. Q~ ~~~ ~'~. OS7'~ ,sfsrtc70,Pwoa,p r2,p. ° 7a S~ :~ ~' (YR. SQL' RT£. G39~ ~~ ~O' Rlw vA.P/£S ~$'G9'O/3J d .., TLSO' r--dLOPnv ' •_ -ii- /J"''tea. ~.'F: JotcB:c~ ~ ~~ ~ i ~i ~ / +~ ~ M1 ~ ti 1 lS.~ E ~ 1 ~ .t,~ i n ~~.~ PiN ~ ~ ~ w \ „\ '~. d ~ ~ a ~, ',, O `t ~'. ~. J~ ~? y ~a CG ~ ~ A o N ` ., ~ O, ~ C `~ q ~ 1 ~ ~ •~ , ,. ti o H ~,~ U O •~ n U ~ ~ LOT ? ~ '~~ ~ p ~~ 14tf ~~ a, m ~'. am ~ ~ 'e'~, ~ ~ ;. ~7.z 9 S ~'. U ~ _= pd~E ~~ S~1~G a ~ ~~~~yTX DP~! s a ~O" diR~G 8 I~02 "Y,.~ a .CD 7 / a ~~°, gAg8d0iYD # u ~ Z ~ ~ ~$ d V ~(J m trs 295. z p ~~ ~ y THE SU9.;ECT PROPERTY i5 WITHIN > ~ TSE LIMITS 4F ZONE ~C"' AS GdT2 > >,. SHOwN ON THE FEMA ELGOD "~ m ZNSUAANC£ RATE MAP . TE3I5 m ~ DETERMINATION IS RASED ON SAID 4 y MAP AND BAS NOT BEEN YSRZFZED '~ BY ACTUAL F`.SLD ELEVATIONS. r~~ ,V 7P 38 "0,9 ?z >er' ~' APR-~~-000' 1P:0,~ ~q': K~PORTING PROGkHiTi APR-16-cJ01 _~,; `, DqY h<tr'Uk ; 1 NU rRUUn ~~~ JN~ ~ ~ y~ q ~ ~o,~ 41~G~ '~ ~; 1 -~ TOTAL F.~q . ~ A County of Roanoke _ ~ Community Development Manning & Zoning 5204 Bernard Drive P ®Box ZsBOa Roanoke, VA 24018-0798 (54a) 772-2468 FAX (540) 772-2108 For taff TJse v Datereceiveti: I Received by: f i Li i ~ ~~5~ I nppiicarion [ee:. . , PCJBZA date: ~ _~. ~~ "-' ~ , ~: ~vr~:a. '~ .vim, II 1~iaCardS ;~SL'C.~: SoS date: ~ ~_ (.~ ~~r~Gl I Cve ~umbcr ' _ i ALL f~.~Ll~f.~~!.~'~ • Checlti type of application filed {check till that apply) ~ Rezoning Special Use. ~ Va=.fiance Applicants name; address whip Phone• 540-343-2484 Faith Christian Schoolfincarporated 201 Memorial Ave. F~,!LNo540-343-1615 o d Owner's name address w/<.ip Phane: 5~0-343-5100 Blanche B. Ba1ze-r, Grace Chandler Curd, et al c/o James B. Massey III F:;,: No. 540-343-5507 601 S. Jefferson St. Roanoke, VA 24011 Properr~ Location ~ ck Mountain Road {RT f •B id h Magisten.u District: ave Sorin u e o Nort s 679) West •of US 220 East of Blue Ridge ~ z Commun:~v planning area: Clearhrook s~ ~ati-~•~-~ -? Tax Map No.: gg , 03-03-11 M ~ Exisring coning: AR Site of parcel{s): Acres: 21 •12 Existing 'and Use: Forest Lands _ ~, =Z~'~Y~~.ZIU~ A1u.~3 SP~'~I~~,z~.S~ '~'~IZ.+~L~T ~PF~CrI[~TS -~Sl ~. ~. - Proposed Zoning: Saecial Use Permit Proposed Land Use: Construction of New School Does the parcel meet them'n?mum lot area, width, and frontage requirements of the requested district? Yes ~ No ~ IF N®, A VARIANCE IS I2EQUIItLD FIl2Si. Does the pazcel meet the tninuuum criteria for the requested Use Type? Yes ~ No ~ IF NO, A VARIANCE IS REQUIRFjD FIRST i If rezoning request, are conditions being proffered with this reques~? Yes ~ No ~ I z~4, - .. - ].S ~;YtA.c~if?~CE ~P.~'rLICA.N~'S';~yl s' - 'r<'' -~ ~~ Varance•of 5ection(s) of the Roanoke County moaning Ordinance in order to: Is the application complete? Please check if enclosed. AI'PL3CA'rlOltit WILL, N®T BE ACCEPTED i7E' ANY OIL` 'Z?HESE ITT~M.S ARE N1LS5ING aR >rTCOMPLET'E. V v i v / Consultation ~ 8 1/Z" x ll" concept !.plan ~ ^/. ~ Appiication ree ''~ Application Metes and bour}ds description ^!~~~' Proffers, if applicable '~ lvstificaeion ~ Water and sewer applicavon ~ ~ ~ Adjoining property owners I hereby certify that I atn either the owner of the property ar the owners agent or contract purchaser and am acting with the lmpwledge•and sent of the owner. Faith Chri~ian Sc 1, Incorporated j'd ~ by!~ C~ . Owner's Signature Cha~.rm~:n of the Bard ~JS''~CAT~I~l~ Tease explain how the realuest furthers the purposes of the honing {ordinance Section 3Q-3) as we9i as the purpose found at the hegflnning of the applicai~ie zoning distriet classification in the honing ordinance. The proposed use of this property will meet and further the purposes of Section 30-~ in the following manner: 1) Adequate external Iight will be provided by removing an appropriate amount of tree cover to utilize natural light to the extent possible in the improved portions of the tract supplemented with outside artificial lighting in all parking areas or areas of outside use. Access will be by way of a single gated driveway bringing traffic off of Buck Mountain Road using turning circles to isolate bus and automobile traffic at drop-off and pickup points and having distinct routing for service and delivery vehicles. It is expected that occupied buildings will have fire suppression sprinkler systems and will meet all other requirements of the local fire codes related to this use. 'The property is not in a flood zone and will use culverts and proper drainage handling features to mitigate and eliminate any potential threats from flood. 2) The use of a single driveway to handle access and egress from Buclc 1blountain Road to the property for primary traffic coupled with ~~T required lanes for deceleration and turning will prevent congestion in the public streets. Also, the hours of operation of this facility as a school will concentrate traffic to two times during the day. 3) Construction of a school on the property will allow the majority of the site to remain substantially virgin. An estimated 12 acres will be disturbed out of the total 2I acres at what we perceive to be full utilization. Maintaining much of the natural vegetation supplemented with landscaped areas and screens, the site will not have a heavy developed look but rather retain much of the rural character that it now has. 4) As a private school, the proposed project will create a new outlet of education For not only Roanoke County residents but also residents of neighboring locales. Construction of a gymnasium and spirts fields will provide on-site recreation minimizing the need to use County facilities and expanding the optional sites for area sporting events. Using the existing forested land for cross Gauntry and nature trails will keep users in a protected environment out of the reach of vehicular traffic. The likely construction of an on-site pump station to access county sewer may create opportunity for neighboring residents to connect t~ county facilities. ~'Iease explain how the project conforffis to the general guidelines and policies ~ 3 contained in the ~oanol~e Cflunty ~offimunity Sian. Under the 1998 Roanoke County Community Plan, the property is designated as RUR_AI, PRESERVE. The stated objective of this designation is to: A} While allowing future development, employ design strategies that leave land available for productive agricultural activities and open space. B) Preserve rural views and vistas. This project meets the objectives and will follow the guidelines by leaving more than 50°% of the parcel as open and forested space, using the natural tree cover and new buffers to screen buildings from being prominently seen. The use of a single driveway for this sole occupant of the site eliminates the potential of multiple driveways under a residential or multi-tenant application. The buildings will be located on the site to take advantage of topo and tree cover to substantially screen the buildings from view. This is especially true of the views from the Blue Ridge Parkway where the applicant bas established a conceptual site plan that maximizes the distance of any improvements from the Parkway and takes full advantage of angles of view as seen from the Parkway. Engineers have measured vectors from the Parkway to the proposed building pad and determined that the buildings will be adequately screened. While exact architectural design features are not yet known, the likely use of a combination of materials would seek to place brick, veneer, or painted facades in the areas of any public view while using metal skins or other less compatible materials in areas that would not be visible from the adjoining properties. Portions of the buildings maybe termed to take advantage of the site topography and minimize grading. The topography of the site combined with the consideration to minimize visibility from neighboring sites centralizes the placement of the buildings and avoids the need to construct improvements on any ridge line. In addition, the property rises from Buck Mountain Road toward the Parkway. The tree cover in the Parkway buffer zone as well as the tree cover to be retained on the perimeter of the site will leave the view behind the buildings unaltered as seen from the south side of Buck Mountain Road. The property lies within the Clearbrook Community Planning Area and is designated in part as a Secondary .Area under the Clearbook Village Overlay District Maps. As such, it is not directly affected by the proposed rezoning of property for commercial use. However, under the Master Plan, it is consistent with the proposed land use outside the "Village" comparable to an Assisted Living Facility, which tends to have ample open and green space. Please describe the impact(s) of the request on the property itself, the adjoining ~ 3 properties, and the surrounding area, as e~vell as the impact(s) on public services anal ~ facilities, including waterlsewer, roads, schools, parltis/recreation and $'ire and rescue. Currently, the property is in dormant forest use. No active cultivation of trees for harvest is occurring nor is there any organized recreational use of the property. Based on permitted uses, the trees could be harvested leaving the site barren and subject to problems with erosion. The property could also be developed far residential use, which would also result in greater disturbance of vegetation, greater difficulty in screening the houses from view, multiple driveways, and likely establishment of multiple drainfields for septic systems. The proposed use eliminates many of these issues. Development of a school would impact the property relative to its current state but would be favorable in that it would cluster the development, eliminate multiple driveways, reduce the need for multi-story construction, access county water and sewer instead of placing demands on the site for septic, create new recreational facilities, and create employment oppor~unities with contract services and stimulation of retail growth in the 220 and Starkey corridors. As a school, it will not require any special services of 'tie Cotmty. A conceptplan of the proposed proje~. must be submitted with the application. The concept plan snall~o aphically depict the Iand use change, development or variance that is to be considered. Further, the.pian shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer cnnaitions to limit the future use and development of the property and by so doing, enrrect any deficiencies that may not be manageabie'oy County petsirt;ng reg*siarions. . The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure ~mpliance with State and County development revelations and may require changes to the initial concept plan. Unless Iimiti>ig conditions are proffered and acceated in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the e~.ent permitted'oy the zoning district and other red sIa[ions. A concept plan is required with till rezonin„ special use permit and variance anpiications. The plan should be prepared'oy a professional site planner. The level of detail may vary, depenaing on the nature of the reouest. T"ne County Planning Division staff may exempt some of the items ar suggest the adaition of extra items, but the following are considered min imurn; ~=3 ALL A_PPL?CANTS ~, ~~,~, ~~~~ ~ ~ / a. Aouiicant name and name of developmeat ~~t`,`~k- :~-~ b. Date, scale and north arrow {~ /~ c. Lot size in acres ~~ c .~~ and dimensions 5~~ ~~ ~+i ~ ~`F , s~~ t~'~i.Ci~~~Db ~~ d. Location, names of owners and Roanoxe County tax map numbers of adjoining properties ,~i,¢-~L1ovGa {mss; '' ~ e. Physical features such as ground cover, natural watercourses, floodplain, etc. ~'' f. The zoning and Land use of ail adiacent properties ~"'r'+~-~=- ~~-~- ~'~~~r /~ g .oll prope^y line~~ d easements ~_ ~~~; ?t:s''~ ft.on+ /' h. All buildings, e°~ g and proposed, and aimeasions, floor area and heights ~ i. Location, widths and names of all e;flsdng or platted streets or other public ways within or adiacent to the development ,./ i. Dimensions and locations of all driveways, parking spaces and loaan~ ~es~,~ ~~~ Additional inr"ormarion regzdrea for RFZONI.NC .41VD SPFCIr1L LTS~' PE'RNIIT AP D~C.9.NTS ~ ~~ ~~- ~ k. E:,.isting utiiines (water, sewer, storm drains) and connections at the site / 1. Any driveways, entrancesiexits, curb openings and crossovers m. Topography snap in a suitable scale and contour intervals / n. Approximate street grates and site distances at intersecrions `~ %o c~Pr~+ ~ ~ ~0 ~ / o. ~ Locations of all adjacent fire hyarants ~ . ,~~~- p. Any proffered conditions at the site and how they are adaressed / q. if project is to be phased, please show phase schedule I ~rdfy th~aft till it rns required in the check?ist above are comple*u,. j ~~ ' /y ; ~f ~ Signature of applicant ~ ~ Date ~~ ~:.= L ~ ~ , ~ .- ' G~ a? I 1 ~^ 1 ~ IAA X55(53 iJ ,~ ~ I it 1 / / ~~ . ~ \ ~,~ \ \ ~` I `~ ~~~ ~ ~ °' o o U fl ~ 1 „l, ~" ~~ ~ \ 1 l ~ f ~ / /~ ~ r \ ~ ` ~ r~,+ V II ~ l Iff ~ / ~ r' ~ to ~ I- r to ~ ~~ 1 ~ ~ I ! c a ` -fit ~i (~ ~ ~~1 y~ I , I I ~ ` ~ ~ 1 I I ~ / ~ ~ / ~ J ~ ~~ ~.; ¢ ~t~' ` cq ~ l11 IT J ~ cn i " I r - i I 1 / ! ~. ~' J J J r l ~ ~ ~~ t ~ r~ t. :~ .PSG /' / / r L ~ ~ • L U / ~ ~J/ /~ ~ ! Q ~ ~~ ~~ /J~3.1 .~mc sum ~ / ~ .-, _ ~ -o o x -6 m Iii / r~~ rf ~J ~~ ~~ /~ ~ 4, ~ ~ ~.--_ _ o ~, ~ ~~.U r I / ( / ~' i ¢ off; ~ ~- ,~ I - .~ if - Uz I I' J t a~ .., ?. r/ 1 ' ~ ( 1 ~i ~, ~~ ! ~ r ~ . , , ~ \ `~,~- ~ 1,~ fan. ~ ~ o ~ ~ ° •z l ~ ~ ~ o ~ ~ ~ '~ a \ I ` 1 ~ '' ) ~' ` ~ `~ \ ' 1 1 I 1 t\ ~~ 1 t ~ 1 ~ ~~ . ~ \ \~ ~ t ~ ~ ~ ~ 0 ~ ~,o ~ , ~;o0 6. o COMM. ND. ~ TITLE: urcHrviv or: ~_~: 1 "=200' i=ai~h ~h}risaian Soh®~i GAs DATE: ~~~~'~~" ~~aif~ CHECKED 9Y: ~` ' ~ GAS SPECTRUM LESION 04/20/01 D R A W I N G N O. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 ORDINANCE 052201-6 APPROPRIATING FUNDS FOR THE 2001-02 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on May 8, 2001 concerning the adoption of the annual budget for Roanoke County for fiscal year 2001-02; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 22, 2001, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 8, 2001, and the second reading of this ordinance was held on May 22, 2001, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2001, and ending June 30, 2002, for the functions and purposes indicated: • County of Roanoke Adopted FY 2001-2002 Budget May 22, 2001 Revenues: General Fund: General Government $ 119,270,978 Comprehensive Services 2,057,700 E-911 Maintenance 1,083,500 Law Library 41 648 Recreation Fee Class 877,793 Internal Services 2,429,566 County Garage 266,063 Total General Fund $ 126,027,248 Debt Service Fund $ 9,899,442 Capital Projects Fund $ 5,169,515 Internal Service Fund -Risk Management $ 882,961 Water Fund $ 11,481,175 Beginning Balance 3,565,389 15,046,564 Sewer Fund $ 6,178,620 Beginning Balance 2,187,928 8,366,548 School Funds: Operating $ 98,162,402 Cafeteria 3,747,000 Capital 1,516,078 Debt 6,864,766 New School Start-Up 1,858,135 Regional Alternative School 308,234 Grant 3,243,063 Textbook 847,860 Total School Fund • $ 116,547,538 Total All Funds $ 2 81,939,816 2 x-~ • • • County of Roanoke Adopted FY 2001-2002 Budget May 22, 2001 Expenditures: General Government: General Administration Board of Supervisors County Administrator Community Relations Asst. Co. Administrators Human Resources County Attorney Economic Development Total General Administration Constitutional Officers Treasurer Commonwealth Attorney Victim/Witness Commissioner of the Revenue Clerk of the Circuit Court Sheriff s Office Care & Confinement of Prisoners Total Constitutional Officers Judicial Administration Circuit Court General District Court Magistrate J & DR Court Court Service Unit Total Judicial Administration Management Services Real Estate Assessments Financial Planning Public Transportation Management and Budget Procurement Services Total Management Services $ 267,843 212,194 181,129 270,468 454,776 372,610 509,851 $ 2,268,871 $ 676,007 602,527 33,480 645,744 777,655 1,362,508 3,714,208 $ 7,812,129 $ 157,068 40,478 1,655 13,429 597,885 $ 810,515 $ 786,145 979,426 105,200 146,192 355,330 $ 2,372,293 ,~- 3 • County of Roanoke Adopted FY 2001-2002 Budget May 22, 2001 Public Safety Police $ 7,476,406 Fire and Rescue 6,796,673 Total Public Safety $ 14,273,079 Community Services General Services $ 344,325 Solid Waste 4,047,170 Community Development 3,070,356 Building Maintenance 1,495,796 Total Community Services $ 8,957,647 Human Services Grounds Maintenance $ 1,551,283 Parks and Recreation 2,026,164 Public Health 475,908 Social Services 4,851,923 Contributions-Human Service, Cultural, Tourism 368,512 Library 1, 987,231 VPI Extension 89,456 Elections 235,725 Total Human Services $ 11,586,202 r~ L Non-Departmental Employee Benefits Miscellaneous Internal Service Charges Total Non-Departmental $ 2,039,647 821,000 2,154,575 $ 5,015,222 N~ 4 • • County of Roanoke Adopted FY 2001-2002 Budget May 22, 2001 Transfers to Other Funds Transfer to Debt -General & Schools Transfer to Capital Transfer to Schools Transfer to Schools -Future Operations Transfer to Schools -Dental Insurance Transfer to Internal Services Transfer to Comprehensive Services Transfer to County Garage Total Transfers to Other Funds Unappropriated Balance Board Contingency Total General Government Comprehensive Services E-911 Maintenance Law Library Recreation Fee Class Internal Services Management Information Systems Communications County Garage Total Internal Services Total General Fund $ 7,075,628 3,311,380 51,963,752 1,500,000 347,299 882,961 879,000 115,000 $ 66,075,020 100,000 $ 119,270,978 $ 2,087,700 $ 1,083,500 $ 41,648 $ 877,793 $ 1;865,428 564,138 $ 266,063 $ 2,695,629 $ 126,027,248 /}- • • • County of Roanoke Adopted FY 2001-2002 Budget May 22, 2001 Debt Service Fund $ 9,899,442 Capital Projects Fund $ 5,169,515 Internal Services Fund -Risk Management $ 882,961 Water Fund $ 11,753,818 Unappropriated Balance 3,292,746 15,046,564 Sewer Fund $ 6,462,557 Unappropriated Balance 1903,991 8,366,548 School Funds: Operating $ 98,162,402 Cafeteria 3,747,000 Capital 1,516,078 Debt 6,864,766 New School Start-Up 1,858,135 Regional Alternative School 308,234 Grant 3,243,063 Text Book 847,860 Total School Funds $ 116,547,538 Total A11 Funds $ 281,939,816 In addition to the above revenues and expenditures, the following beginning balance will be appropriated to the Unappropriated Balance of the respective fund: General Fund $ 7,500,000 Capital Fund 700 000 -f 6 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 2001, are re-appropriated to the 2001-02 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the projector until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 2001, and appropriations in the 2001-02 budget. 5. That all school fund appropriations remaining at the end of the 2000-01 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 2001-02. 7 6. That all General Fund appropriations remaining unexpended at the end of the 2000-01 fiscal year not lapse but shall be re-appropriated as follows: a) 40% of these unexpended appropriations shall be transferred to the unappropriated Capital Fund Balance; b) 60% of these unexpended appropriations shall be re-appropriated to the same department for expenditure in fiscal year 2001-02 as provided by Resolution 042396-5. 7. Revenues collected for FY00-01 that exceed revenue appropriations for the year shall be re-appropriated for specific expenditures as follows: Paramedic/Firefighters - 15 J&DR Court Repairs New High School -Water/Sewer Connection Fees Tourism Fuel Costs Patrol Vehicles (6) -New Officers Detention Costs CPMT HP Computer Upgrade Economic Development - Tanglewood Mall Regional Partnership/Convention and Visitors Bureau Blue Ridge Behavioral Health Care E-Government VA Western Comm. College -Site Preparation** Tota I ** 1/3 funding for 3 years (2~d Year) $337,500 300,000 225,000 200,000 200,000 150,000 260,000 100,000 100,000 75,000 35,000 38,423 50,000 32,267 2,103,190 8 On motion of Supervisor Minnix to adopt ordinance removing the $7.,000 recommended by the County Administrator for three agencies until they can be discussed in a later work session, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~~--~ /~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File W. Brent Robertson, Director, Budget Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance Paul M. Mahoney, County Attorney John M. Chambliss, Jr., Assistant Administrator Dan O'Donnell, Assistant Administrator 9 ACTION N0. ITEM NUMBER f-7`- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: Second Reading of the Fiscal Year 2001-02 Budget Appropriation Ordinance. COUNTY ADMINISTRATOR'S COMMENTS: 1 would like to thank the Board for their support and guidance in development of the FY2009- 2002 budget. 1 would also like to thank County Departments, the Budget staff, and the School Board and Administration for working through the difficult issues we faced this year. Despite the state budget difficulties, this is a very good budget. The total budget presented for the second reading is the same as the figures presented at the 1 ~ reading on May 8; however, three re- allocations have been made. Based on conversations with Board members, contributions to three agencies have been adjusted. The Salem/Roanoke County Community Food Pantry and the Southwestern Virginia Second Harvest Food Bank have been allocated $2,500 each and the Harrison Museum of African American Culture has been allocated $2, 000. These increases have been funded by reductions in departmental operating budgets. SUMMARY OF INFORMATION: The 2001-02 fiscal year budget was presented to the Board of Supervisors on April 24, 2001. A budget public hearing was held on May 8, 2001 to receive written and oral comment from the public concerning the proposed budget and FY2002-2006 Capital Improvements Program. Attached for your approval is the 2001-02 fiscal year Budget Appropriation Ordinance. This year's presentation of the Appropriation Ordinance again includes Projected Fund Balance amounts. This presentation discloses all significant financial resources available to fund County operations for FY01-02. The total County budget is $281,939,816. This includes all interfund and intrafund transfers. The budget net of transfers is $205,570,726. STAFF RECOMMENDATION: The format of the Appropriation Ordinance conforms with the reporting basis used at year-end in the Comprehensive Annual Financial Report. This presentation allows the same level of budget comparison as is required by Generally Accepted Accounting Principles for financial reporting purposes. This format will also consistently apply the appropriation on a fund basis for County Funds as has been used to appropriate School Funds in the past. !~ '~ • Staff recommends approval of the Second Reading of the 2001-02 fiscal year Budget Appropriation Ordinance. Staff also recommends approval of the attached Classification Plan for fiscal year 2001-02. Respectfully submitted, ~ ,_.~f W. Brent Robertson Budget Director Approved by, Elmer C. Hodge County Administrator Approved Denied Received Referred To ACTION () Motion by: O VOTE No Yes Abs Church _ _ _ Johnson _ McNamara _ _ _ Minnix _ _ _ Nickens ,~- AT AREGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 ORDINANCE APPROPRIATING FUNDS FOR THE 2001-02 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on May 8, 2001 concerning the adoption of the annual budget for Roanoke County for fiscal year 2001-02; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 22, 2001, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 8, 2001, and the second reading of this ordinance was held on May 22, 2001, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2001, and ending June 30, 2002, for the functions and purposes indicated: County of Roanoke Adopted FY 2001-2002 Budget May 22, 2001 Revenues: General Fund: General Government $ 119,270,978 Comprehensive Services 2,057,700 E-911 Maintenance 1,083,500 Law Library 41,648 Recreation Fee Class 877,793 Internal Services 2,429,566 County Garage 266,063 Total General Fund $ 126,027,248 Debt Service Fund $ 9,899,442 Capital Projects Fund $ 5,169,515 Internal Service Fund -Risk Management $ 882,961 Water Fund $ 11,481,175 Beginning Balance 3,565,389 15,046,564 Sewer Fund $ 6,178,620 Beginning Balance 2,187,928 8,366,548 School Funds: Operating $ 98,162,402 Cafeteria 3,747,000 Capital 1,516,078 Debt 6,864,766 New School Start-Up 1,858,135 Regional Alternative School 308,234 Grant 3,243,063 Textbook 847,860 Total School Fund $ 116,547,538 Total All Funds $ 281,939,816 N- / County of Roanoke Adopted FY 2001-2002 Budget May 22, 2001 Expenditures: General Government: General Administration Board of Supervisors $ 267,843 County Administrator 212,194 Community Relations 181,129 Asst. Co. Administrators 270,468 Human Resources 454,776 County Attorney 372,610 Economic Development 509,851 Total General Administration $ 2,268,871 Constitutional Officers Treasurer $ 676,007 Commonwealth Attorney 602,527 Victirn/Witness 33,480 Commissioner of the Revenue 645,744 Clerk of the Circuit Court 777,655 Sheriffs Office 1,362,508 Care & Confinement of Prisoners 3,714,208 Total Constitutional Officers $ 7,812,129 Judicial Administration Circuit Court $ 157,068 General District Court 40,478 Magistrate 1,655 J & DR Court 13,429 Court Service Unit 597,885 Total Judicial Administration $ 810,515 Management Services Real Estate Assessments $ 786,145 Financial Planning 979 426 Public Transportation 105 200 Management and Budget 146 192 Procurement Services 355,330 Total Management Services $ 2,372,293 /~ ~ ~ County of Roanoke Adopted FY 2001-2002 Budget May 22, 2001 Public Safety Police $ 7,476,406 Fire and Rescue 6,796,673 Total Public Safety $ 14,273,079 Community Services General Services $ 344,325 Solid Waste 4,047,170 Community Development 3,070,356 Building Maintenance 1,495,796 Total Community Services $ 8,957,647 Human Services Grounds Maintenance $ 1,551,283 Parks and Recreation 2,026,164 Public Health 475,908 Social Services 4,851,923 Contributions-Human Service, Cultural, Tourism 368,512 Library 1,987,231 VPI Extension 89,456 Elections 235,725 Total Human Services $ 11,586,202 Non-Departmental Employee Benefits $ 2,039,647 Miscellaneous 821,000 Internal Service Charges 2,154,575 Total Non-Departmental $ 5,015,222 N~ County of Roanoke Adopted FY 2001-2002 Budget May 22, 2001 Transfers to Other Funds Transfer to Debt -General & Schools $ 7,075,628 Transfer to Capital 3,311,380 Transfer to Schools 51,963,752 Transfer to Schools -Future Operations 1,500,000 Transfer to Schools -Dental Insurance 347,299 Transfer to Internal Services 882,961 Transfer to Comprehensive Services 879,000 Transfer to County Garage 115,000 Total Transfers to Other Funds $ 66,075,020 Unappropriated Balance Board Contingency 100,000 Total General Government $ 119,270,978 Comprehensive Services $ 2,057,700 E-911 Maintenance $ 1,083,500 Law Library $ 41,648 Recreation Fee Class $ 877,793 Internal Services Management Information Systems $ 1,865,428 Communications 564,13 8 County Garage $ 266,063 Total Internal Services $ 2,695,629 Total General Fund $ 126,027,248 N~ County of Roanoke Adopted FY 2001-2002 Budget May 22, 2001 Debt Service Fund $ 9,899,442 Capital Projects Fund $ 5,169,515 Internal Services Fund -Risk Management $ 882,961 Water Fund $ 11,753,818 Unappropriated Balance 3,292,746 15,046,564 Sewer Fund $ 6,462,557 Unappropriated Balance 1,903,991 8,366,548 School Funds: Operating $ 98,162,402 Cafeteria 3,747,000 Capital 1,516,078 Debt 6,864,766 New School Start-Up 1,858,135 Regional Alternative School 308,234 Grant 3,243,063 Text Book 847,860 Total School Funds $ 116,547,538 Total All Funds $ 281,939,816 In addition to the above revenues and expenditures, the following beginning balance will be appropriated to the Unappropriated Balance of the respective fund: General Fund $ 7,500,000 Capital Fund 700,000 -1 ! ~ # ro 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 2001, are re-appropriated to the 2001-02 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 2001, and appropriations in the 2001-02 budget. 5. That all school fund appropriations remaining at the end of the 2000-01 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 2001-02. ~~ 6. That all General Fund appropriations remaining unexpended at the end of the 2000-01 fiscal year not lapse but shall be re-appropriated as follows: a) 40% of these unexpended appropriations shall be transferred to the unappropriated Capital Fund Balance; b) 60% of these unexpended appropriations shall be re-appropriated to the same department for expenditure in fiscal year 2001-02 as provided by Resolution 042396-5. 7. Revenues collected for FY00-01 that exceed revenue appropriations for the year shall be re-appropriated for specific expenditures as follows: Paramedic/Firefighters - 15 $337,500 J&DR Court Repairs 300,000 New High School -Water/Sewer Connection Fees 225,000 Tourism 200,000 Fuel Costs 200,000 Patrol Vehicles (6) -New Officers 150,000 Detention Costs 260,000 CPMT 100,000 HP Computer Upgrade 100,000 Economic Development - Tanglewood Mall 75,000 Regional Partnership/Convention and Visitors Bureau 35,000 Blue Ridge Behavioral Health Care 38,423 E-Government 50,000 VA Western Comm. College -Site Preparation** 32,267 Total 2,103,190 ~* 1/3 funding for 3 years (2"d Year) E = n ~ E N m x N M N N O O O N 5 ._ 07 m ~O L R N U N w L y J j U Y C O R Z C y ~ o` "~ ,,, 3 O. 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" ° m o~ 'a ~ m o m ~ > c m .O1 4 m c 0 m ~~ c Z, •g •~ ~ R .5 o c ° ~ aci c m E O ° d m a~ E ~ m U m m m ~ W •c ~ ~ w V c m o ~ c ?T to v m o ~ '~ ~ a U E o ~ N rn to E E E m d °' 2' g c ~ w w U ~ _~ ~ ~ ~ r~ c U m` a o m m ~ 01 X E w n w rn m ° '> > 'c E E v w a Y ~° ~ o `o o Y °- Y .~? v in ~ a c E m R o° m m m m° c~ m o° m° m° 5 m m o o m d m o '9 o m E c~ •o J N~ U ~ W F- U U D J J x Q w IL N U x~ m o~ m w J~~ a fn a (~ m U w w w a a 7 ~ O O M M 7 N O I~ n O N W V' t0 Op SD 7 a0 f0 M M IA t0 f0 T tD o0 R <p M O o0 n n n W N M M Q (O fN0 t0 f0 f~OO n M M M •f IA N f0 t0 f0 ~ ~ I~ N ~ ~ ti O N M M f•N7 M M M ~ io cc m so r- n r n n r n r n r o0 0o eo ao eo eo ro 0o ro W ro ao eo ao m ao ro a rn rn rn rn rn rn rn a O U m V O M m a M M f0 f`) N 10 1A N M M M cO7 ~ (~O ~ ~ N N N N M M M f`N') r n n r 0 0 0 0 t0 tD t0 t0 N N N N ~ M r T ~ O U a o L 7 ~ m U ~' N U H U ;c oLm. ~ tq m p Q ~6 Y C m ~ U U (7 ° m a a n n. o aEi aEi aEi a d ~ d E C C C y Z Z Z W O N y U '~ ~ ~ 7 U ~` ~ a U :°. f/) C N m U rn Y ~ •Z m to m ~ U ~ ~ (D m U_ O C7 l~9 o. 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O H ~ ~ O ~ '2 C ~ L ~ C V ~ Q C Z' E ~ m m ac ~ Z' E E H m Y d O ~ ~ O O L L O O ~ O (p m •- U 7 'u. a d v~ v~ U U~ U a c9 ~ r m m a o a n c a o. a a a n n a a n a U E E E E E E E E E E E E E E ~ m m m m m m m m m m m m m m E x x x x x x x x x x x x x x m m m m m m m m m m m m m m m C C C C C G C C C C C C C C w Z Z Z Z Z Z 2 Z Z Z Z Z Z 2 C C _ CO .U f0 0 c ° _ E E ~ 0 U .y _ C C N (C6 `7 ~ ~ •E w O ~ m ~ E w m w m J L C E U f'- V ~ m O p O ~~ ~ ~~ 0 g~ c w w m m U m ~n E •c y -' U c y c ~ c ~ c ~' C Q U U L L .N C m~ "2 ,C y C c ,~ c m p •~ ai rn " O m 'm ~ m m ~ ~ ~ v~ Y Q W d IL a U O O J 5~ O a (n ~ N s{ M t0 N (O O O) N pW W O N N N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0) N N N N N N N N N N N N N N N O O O O O O O O O O O O O O l0 t0 (O tO l0 tD l0 f0 t0 t0 f0 t0 f0 f0 v_ v_ v_ v v_ c c c a c c v v v N N N N N N N N N N N N N N ? 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( ~ 1~ 00 O O e- N M 'd' cD I~ 00 O ~ M ~' c0 CO O r r r ~'- ~- r r ~- r r e~ r T r N N N N N N N N M M M M M M d' i ~ M O O ' ~- N ' M 't7' " ~ ' CO t~ - 00 01 O ~-- N M tt tfy (p I ~ M O O ~- N M ' ct t !7 O N M O O ~-- N M r T r T T ~ T r T r- N N N N N f`41 N N N N M M M M M M M M M M d' ~ ~ ~f" ~~ r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 ORDINANCE 052201-7 AUTHORIZING CONVEYANCE OF AN EASEMENT TO VERIZON-VIRGINIA, INC. FOR COMMUNICATIONS FACILITIES ON THE NORTHWESTERLY SIDE OF PETERS CREEK ROAD LOCATED NEAR THE SOUTHWESTERLY CORNER OF THE PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS COMMONLY KNOWN AS THE PUBLIC SAFETY CENTER (TAX MAP N0.37.10-1-21.2) IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, Verizon-Virginia, Inc. (Verizon) has requested an easement, increased in size from apre-existing easement to afourteen -foot (14') by thirty-foot (30') easement, for installation of new fiber optic fed equipment with buried conduit on property owned by the Roanoke County Board of Supervisors, located on the northwesterly side of Peters Creek Road and known as the Public Safety Center in the Catawba Magisterial District of the County of Roanoke, Virginia; and, WHEREAS, Verizon requires the easement in order to provide facilities relief in the Peters Creek Road area; and, WHEREAS, the proposed easement will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 8, 2001; and a second reading was held on May 22, 2001. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Verizon-Virginia, Inc. for the provision of communications service. 3. That donation of an easement, in a rectangular shape of fourteen feet (14') by thirty feet (30'), for installation of new fiber optic fed equipment with buried conduit on the property known as the Public Safety Center (Tax Map No. 37.0-1-21.2), as shown on the Plat dated June 23, 2000, attached hereto as Exhibit A, to Verizon-Virginia, Inc., is hereby authorized and approved. 4. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~' Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Anne Marie Green, Director, General Services Paul M. Mahoney, County Attorney 2 1 • • EXHIBIT A ~- ~, IRON PIN -n 0 ~ ~~ D X ~ o D -~ ~ ~ CD n ?. m m r r- ~ o ~ ~' cn ' m ~ ~ m - c ~ c - I i , r.~ C", rv -' C N Z A W rn IRON PIN PROPERTY OF z ° ROANOKE COUNTY BOARD OF SUPERVISORS ~ TAX PARCEL No. 37.10-1 -21.2 m SHOWN AS NEW LOT 3, (3.723 ACS.) ON UNRECORDED PLAT PREPARED BY FRANK B. CALDWELL III, C.L.S. DATED NOVEMBER 23, 1987. A W N 0 UTE POLE ON CONC. PAD c n ~~ ~~ ~ ~ .. EASEMENT BOUNDARY DATA L-1 N 46'23'16" E 30.0' L-2 N 43'36'44" W 14.0 L-3 S 46'23'16" W 30.0' L-4 S 43'36'44' E 14.0 NOTE: E:(ISTING 12' X 24' EASEUENT TO EE VACATED D.B. 1240, FG. 1574A L-3 N I ~~--- 193.82' (NO SCAL) • j 1 PED~ N 46'23' 1 6" E~ ~-'-~ CAP FCL ~ E~;c;, o' ;~ t0' C3cP POLE X20 S.S.!~.H. CCNC. P.aO ~3 1/2 PETERS CREEK ROAD VIRGINIA ROUTE No. 117 R/W VARIES REFERENCE: D.B. 1337, PG. 1345 DESCRIPTION OF NEvV LOTS 2 AND 3 ~o~~~Tx 0~'~j., `'3' ~ r ~' o ~ . ~ `~~~ •r, , ~, G. R. ~i~;~:r~~:;~ ~aa G z0'i J $ ~ ~ ~~ ~~ ~~ 9~ S~~~Y GARY R. 81NGi1AM, C.L.S. PN/FAX (540) 776-7883 B-9 BAOO-o3 FLAT FOR 04 ~,~~ \Q~Q~'QG r~~Q-,5~ . ~~ Off. ~. i v P t. ~ +;~ j 7 ... r~~•,DE HtG''• rtc~t' ;,c;~c CONC. MaN. VERIZON VIRGINIA, INC. SHOWING A 14 FT. X 30 FT. EASEMENT SITUATE ON THE NORTHERLY SIDE OF VIRGINIA PRIMARY ROUTE No. 11 i (PETERS CREEK ROAD) LOCATED NEAR THE SOUTHWESTERLY CORNER OF THE PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS ROANOKE COUNTY, VIRGINIA SCALE: 1 " = 30' JUNE 2 3, 2000 • EXHIBIT B Commencing at an iron pin on the northerly side of Peters Creek Road (Virginia Primary Route 117). Said iron pin being the common corner for the Melrose Baptist Chinch property and the property of the Roanoke County Board of Supervisors. Thence with said Peters Creek Road N 46'23' 16" E, 26.4 feet to the True Point of Beginning. Thence continuing with said road N 46'23' 16" E, 30.0 feet to a point; thence leaving said road N 43'36'44" W, 14.0 feet to a point; thence S 46'23'16" W, 30.0 feet to a point; thence 5 43'36'44" E, 14.0 feet to the Point Of Beginning. Being a 14 foot by 30 foot easement lying on and heing near the Southwesterly corner of the said property owned by the Roanoke County Board of Surpervisors as shown on plat prepared by Gary R. Bingham, C.L.5., dated June 23, 2000. Being a portion of the property conveyed to the Roanoke County Board of Supervisors by deed recorded in Deed . Book 1337, page 1345 in the Clerk's Office of the Circuit Court of Roanoke County, Virginia; dated October 15, 1990. -a • ACTION NO. ITEM NO. ~"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: Second reading of an Ordinance Authorizing Conveyance of an Easement to Verizon-Virginia, Inc. for Communications Facilities on the Northwesterly Side of Peters Creek Road Located Near the Southwesterly Corner of the Property Owned by the Roanoke County Board of Supervisors Commonly Known as the Public Safety Center (Tax Map No. 37.10-1-21.2) in the Catawba Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval of the conveyance of this easement to i~erizon at no cost. As a general rule, I favor donating easements to companies wishing to extend fiber optic cable because this supports our objective of furthering technology in Roanoke County. SUMMARY OF INFORMATION: Verizon-Virginia, Inc. has requested a 14 x 30 foot easement on the Public Safety Center property (Tax Map No. 37.10-1-21.2) to allow access to and installation of new fiber optic fed equipment that will provide facilities relief in the Peters Creek Road area. The new equipment will consist of two cabinets to be mounted on concrete pads with buried conduit running to the closest pole. This easement is to supersede and be in lieu of apre-existing easement of 12' x 24' granted by the School Board in 1986 and expands it 2 x 6 feet. This easement shall not extend into the parking area for the Public Safety Center and Verizon's access to said easement shall not impede or interfere with public safety vehicles. County staff has reviewed the request and has determined that, with the above conditions, it does not interfere with the County's use of the property. Traditionally, in granting an easement to a utility that benefits the public, the County has not required any consideration for the transaction. Additionally, this equipment will improve the communication capacity at the Public Safety Center. ~-~ FISCAL IMPACTS: There is no fiscal impact for Roanoke County. ALTERNATIVES: (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for conveyance of the easement to Verizon-Virginia, Inc. (2) Decline to authorize conveyance of the easement. STAFF RECOMMENDATION: Staff recommends the Board of Supervisors adopt the proposed ordinance to authorize conveyance of an easement to Verizon-Virginia, Inc. for access to and installation of improved communications facilities in the Peters Creek Road area. Respectfully submitted, Anne Marie Green Director, General Services Approved by, ~0~ -~~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved () Motion by: Church Denied () Johnson Received () _ _ _ McNamara Referred O _ _ _ Minnix _ _ _ To Nickens 2 I~-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO VERIZON-VIRGINIA, INC. FOR COMMUNICATIONS FACILITIES ON THE NORTHWESTERLY SIDE OF PETERS CREEK ROAD LOCATED NEAR THE SOUTHWESTERLY CORNER OF THE PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS COMMONLY KNOWN AS THE PUBLIC SAFETY CENTER (TAX MAP NO. 37.10-1-21.2) IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, Verizon-Virginia, Inc. (Verizon) has requested an easement, increased in size from apre-existing easement to afourteen -foot (14') by thirty-foot (30') easement, for installation of new fiber optic fed equipment with buried conduit on property owned by the Roanoke County Board of Supervisors, located on the northwesterly side of Peters Creek Road and known as the Public Safety Center in the Catawba Magisterial District of the County of Roanoke, Virginia; and, WHEREAS, Verizon requires the easement in order to provide facilities relief in the Peters Creek Road area; and, WHEREAS, the proposed easement will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 8, 2001; and a second reading was held on May 22, 2001. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Verizon-Virginia, Inc. for the provision of communications service. 3. That donation of an easement, in a rectangular shape of fourteen feet (14') by thirty feet (30'), for installation of new fiber optic fed equipment with buried conduit on the property known as the Public Safety Center (Tax Map No. 37.0-1-21.2), as shown on the Plat dated June 23, 2000, attached hereto as Exhibit A, to Verizon-Virginia, Inc., is hereby authorized and approved. µ~ 4. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. 2 EXHIBIT A PROPERTY OF z ° ROANOKE COUNTY BOARD OF SUPERVISORS n TAX PARCEL No. 37.10-1 -21.2 SHOWN AS NEW LOT 3, (3.723 ACS.) ON UNRECORDED PLAT PREPARED 8Y FRANK 8. CALDWELL III, C.L.S. DATED NOVEMBER 23, 1987. IRON PIN v 0 -o ~ r-~ D ~ x ..1 D ~ a ~ ~ ~ ~ r rn r ~ Z O ~ O ~ ' m ~ ~ m -' c ~ c ~ i ~' N C% N c i cn W rn IRON PIN A w N ~o UTE POLE ON CONC. PAO I c a n I v i I \ ., ,. . ~ J EASEMENT BOUNDARY DATA L-1 N 46'23' 16" E 30.0' L-2 N 43'36'44" W 14.0 L-3 S 46'23' 16" W 30.0' L-4 S 43'36'44' E 14.0' N I J ~- a, a~ ~~~ ~~~ ~~1. 0' O' J~' iv F ~. 7%~ rlc'~ riCFr'~-'~'E ~^uCCL nCAC 193.82' (NO SCa1.E) ~~ :~ ~ P`Or CdcP FCL X20 S.S.!A.H. REFERENCE: D.6. 1337, PG. 1345 DESCRIPTION OF NEvV LOTS 2 AND 3 N 4 6' 2 3' 1 6" E-~-r~~x---}" C3cF POLE tt,S ~ _ 9' x 1 C' CONC. CCNC. F.aD r{3 1 /Z luON. PETERS CREEK ROAD VIRGINIA ROUTE No. 117 RAW VARIES r~ ~ _ ~~ ~ 2 ~~ ~ ry ~aa C ~C'i J ~, ~ J~ -~1G S. GARY R. 61NG11AM, C.L.S. PH/FAX (540) 776-7883 B-9 BA00-0 NOTE: E:(ISTING 12' X 24' E4SEuENT TO EE VACATED D.B. 1250, FG. 1574A FLAT FOR VERIZON VIRGINIA, INC. SHOWING A 14 FT. X 30 FT. EASEMENT SITUATE ON THE NORTHERLY SIDE OF VIRGINIA PRIMARY ROUTE No. 117 (PETERS CREEK ROAD) LOCATED NEAR THE SOUTHWESTERLY CORNER OF THE PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS ROANOKE COUNTY, VIRGINIA SCALE: 1 " = 30' JUNE 23, 2000 EXHIBIT B Commencing at an iron pin on the northerly side of Peters Creek Road (Virginia Primary Route 117). Said iron pin being the common corner for the Melrose Baptist Church property and the property of the Roanoke County Board of Supervisors. Thence with said Peters Creek Road N 46'23'16" E, 26.4 feet to the True Point of Beginning. Thence continuing with said road N 46'23'16" E, 30.0 feet to a point; thence leaving said road N 43'36'44" W, 14.0 feet to a point; thence S 46'23' 16" W, 30.0 feet to a point; thence S 43'36'44" E, 14.0 feet to the Point Of Beginning. Being a 14 foot by 30 foot easement lying on and being near the Southwesterly corner of the said property owned by the Roanoke County Board of Surpervisors as shown on plat prepared by Gary R. Bingham, C.LS., dated June 23, 2000. Being a portion of the property conveyed to the Roanoke County Board of Supervisors by deed recorded in Deed Book 1337, page 1345 in the Clerk's Office of the Cirouit Court of Roanoke County, Virginia; dated October 15, 1990. ~-a .~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 ORDINANCE 052201-15 AUTHORIZING A LEASE AGREEMENT WITH DEVON MOBILE COMMUNICATIONS, L.P. FOR THE USE OF THE GOAT ROCK WATER TANK FOR THE INSTALLATION OF A CELLULAR ANTENNA WHEREAS, the ever increasing use of cellular telephones within the Roanoke Valley creates a demand for additional cellular tower locations to accommodate the needs of cellular phone companies to adequately handle this increased cellular phone traffic; and WHEREAS, the proliferation of cellular phone towers creates the potential for significant impacts upon the visual, environmental and economic environment of Roanoke County, and adjoining jurisdictions, which has compelled the County to encourage the co-location of cellular transmission equipment and facilities on existing structures as opposed to the erection of new towers; and WHEREAS, Devon Mobile Communications, L.P., an FCC licensed provider of cellular telephone services within the Roanoke Valley, has approached the Roanoke County Utility Department with a proposal for leasing space on the County's Goat Rock water tank, which is located on the western side of "Big Hill" off of Viewpoint Avenue, for the installation of a cellular repeater antenna; and WHEREAS, this proposed lease would generate revenue for the Utility Department's water fund which will assist this Department in maintaining this water tank and other facilities and may alleviate the need for future rate increases; and WHEREAS, the first reading of this ordinance was held on May 8, 2001; and the second reading for this ordinance will be held on May 22, 2001. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading was held on May 8, 2001; and a second reading was held on 1 May 22, 2001, concerning the lease of a location for a cellular telephone repeater antenna on the County's Goat Rock water tank shown and designated on the Roanoke County Land Records as Tax Map No.64.03-1-7.01. 2. That an offer in writing having been received to lease said properties, the offer of Devon Mobile Communications, L.P.. for a lease term of five (5) years with the right for four additional terms of five (5) years and a lease amount of not less than $1,000 per month, with reasonable increases in lease payments upon each renewal thereof, is hereby accepted/rejected; and 3. That the proceeds from the lease of said properties shall be deposited in the Water Utility Fund. 4. That the County Administrator is authorized to execute such leases, and any accompanying documents, and to take such other actions on behalf of Roanoke County as are necessary to accomplish the lease of a cellular telephone antenna location on the Goat Rock water tank site, all of which shall be of such form as approved by the County Attorney. 5. That this ordinance shall be in full force and effect from its passage. On motion of Supervisor McNamara to adopt the ordinance with Number 2 on Page 2 of the ordinance changed to "a lease amount of not less than $1,000", and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~- Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Paul M. Mahoney, County Attorney 2 1 ~. I Q //^`\ ~ ~ N (` \ h i N O O N ~ =n O a Q ~.~ lD 0 h i iT e,~y 4 ~ yT1. h 0• Q a a" h _ ' r~ Ki \ ~U h O - ~ ~"' ~ a O ~n h 0 N ia~. N ~ ~-~~~ I \ O U • G /~",'j~rf. r. O f m ~ ~ ~• ~ a ~' u~'i O ~ Q ~ ~ m Y opi O U 4 n - ~ ~- o oo~ ~ ~ ~ m ~ ~ ~/ S~ P~~~ / / // /~ °~'° O ~~ / .. // ~ ~~' ~ . I ~ ~„,,.,.-~ 6 ~~ O Q Q ~.~*M M m O cV N N 1 /o `~° \ ~~~ s~~~ 4 ~\ ~` w„_~ / Q d.. D ~~~ ~: u 4 h, ~ i N ~ h ~~ \4• 1. Q7 , G' O h (D M1 ~aa1~S uioyy I isagq `+ O ~ ~ ~jo 0 r roe ry ~: \~ s ? N p ~ N ~ b 0. \ ~ IY G ; Q„ W -- ~ ~~ o~ POANO~F AGENDA ITEM NO. !~ L ti . ~' 9 Z ~ OJ , . ~Z ,838 APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~~a"~ i ~~~,~v ~~~ ~~~~~~ ~~ (~~~~- I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE ,TO AB/DE BY THE GU/DEL/NES L/STED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~~~~.~ ~ ~~'~ ~~ ~~ ~ ~~ ~~, ADDRESS: S~'1 ;~' ~lti~u ~%,Yr:~ ~~~ ~i~.~-~~ PHONE: ~~~ "~~~'~ ~ ACTION # ITEM NUMBER~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 SUBJECT: Second Reading of an Ordinance Authorizing a Lease Agreement with Devon Mobile Communications, L.P. for Use of the Goat Rock Water Tank for Installation of a Cellular Antenna COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval of this lease agreement with Devon Mobile Communications. We are not obligated to pay property owners (3) any additional funds for the use of the easement to this site. We purchased this easement from all the property owners in 1984 with the understanding that we would be able to use it for any worthwhile purpose. BACKGROUND: With increased use of cellular telephones, the demand for better coverage also increases. The cellular telephone companies are continually requesting new tower sites to provide for the increased coverage. Roanoke County has requested that these companies pursue co-location of these facilities on existing structures as opposed to new tower sites when possible. This policy allows the cellular telephone companies and the owners of existing facilities to realize savings with construction and maintenance costs while minimizing disruption to our environment. The first reading was held on May 8, 2001. SUMMARY OF INFORMATION: Devon Mobile Communications, L.P. has approached the Roanoke County Utility Department about the possibility of installing a cellular repeater antenna on the Goat Rock water tank. The Goat Rock water tank is located on the western side of "Big Hill" off of Viewpoint Avenue. As a point of reference, the tank is clearly visible from the Spring Hollow water treatment facility. Enclosed are copies of Tax Map No. 64.03 and a photograph of the site. Devon Mobile Communications, L.P. has submitted a proposed lease agreement and an offer of $1,000/month for the use of this site. The initial term requested is for five (5) years with the ability to renew for four (4) successive five-year terms. This lease agreement is presently being reviewed by the County Attorney's office. }f-3 FISCAL IMPACT: Approval of this lease agreement will generate $12,000 annually for the water fund and these monies will assist the County with future maintenance of sites such as this without the need for rate increases. RECOMMENDATION: Staff recommends approval following second reading of the ordinance, subject to execution of an acceptable lease agreement between Roanoke County and Devon Mobile Communications, L.P. SUBMITTED BY: Gary Rob rtson, P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Church - - - Received () Johnson _ - Referred McNamara - - to Minnix - - Nickens /f- 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 ORDINANCE AUTHORIZING A LEASE AGREEMENT WITH DEVON MOBILE COMMUNICATIONS, L.P. FOR THE USE OF THE GOAT ROCK WATER TANK FOR THE INSTALLATION OF A CELLULAR ANTENNA WHEREAS, the ever increasing use of cellular telephones within the Roanoke Valley creates a demand for additional cellular tower locations to accommodate the needs of cellular phone companies to adequately handle this increased cellular phone traffic; and WHEREAS, the proliferation of cellular phone towers creates the potential for significant impacts upon the visual, environmental and economic environment of Roanoke County, and adjoining jurisdictions, which has compelled the County to encourage the co-location of cellular transmission equipment and facilities on existing structures as opposed to the erection of new towers; and WHEREAS, Devon Mobile Communications, L.P., an FCC licensed provider of cellular telephone services within the Roanoke Valley, has approached the Roanoke County Utility Department with a proposal for leasing space on the County's Goat Rock water tank, which is located on the western side of "Big Hill" off of Viewpoint Avenue, for the installation of a cellular repeater antenna; and WHEREAS, this proposed lease would generate revenue for the Utility Department's water fund which will assist this Department in maintaining this water tank and other facilities and may alleviate the need for future rate increases; and WHEREAS, the first reading of this ordinance was held on May 8, 2001; and the second reading for this ordinance will be held on May 22, 2001. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading was held on May 8, 2001; and a second reading was held on /{-3 May 22, 2001, concerning the lease of a location for a cellular telephone repeater antenna on the County's Goat Rock water tank shown and designated on the Roanoke County Land Records as Tax Map No.64.03-1-7.01. 2. That an offer in writing having been received to lease said properties, the offer of Devon Mobile Communications, L.P.. for a lease term of five (5) years with the right for four additional terms of five (5) years and a lease amount of $1,000 per month, with reasonable increases in lease payments upon each renewal thereof, is hereby accepted/rejected; and 3. That the proceeds from the lease of said properties shall be deposited in the Water Utility Fund. 4. That the County Administrator is authorized to execute such leases, and any accompanying documents, and to take such other actions on behalf of Roanoke County as are necessary to accomplish the lease of a cellular telephone antenna location on the Goat Rock water tank site, all of which shall be of such form as approved by the County Attorney. 5. That this ordinance shall be in full force and effect from its passage. G:\BOARD\2001\May22\5-22goat.doc 2 -I j / I t f I Q \! ~ ~ N I`~ ^ b / \\\\` h b~ h~' u Q -' M ~I ~ B U ~• 04 h O- O ~ h h N M• lV ~ ~.~~~ r~ ~ N O O N ~ =u o a ~ o ~ m v' m ` ~' ~ ~ ~- a ~' ~ ~ 0 ~ a ~ ~ ~ ~ Y Q m~~ N 0 h 3 B Z~~.b p ~BCt y h a ~. ~ ~ V' O U v u Q Q a.~M Me O N N ry /o ~O \ ~~1 \ ~~. ~~~ / ~/\`OS s ~Or~t / ~ `\~ ? tV' .~~~~ ~ -. ~•a Qf ~~ ~' N M'~ 7 ~' '' , ~; \o ~ ~ \~: R m _ ~ U a r1 4 r' G 00 ~ ~G ~ o f0 I/ obi g ~ ~ // // P`~~ r // c~,e / ~~ ..~ // /~ //11 ~/ ~-j I / ~/ V N. c~ N M h `~ \C O h m ~ tQp h ~iiJl$ U10 W is a,yy -~„ Y ' ~ ~ r h ~ C h 0 /y^/ >~ ~~` ~ ~ b ~, ~I Q p09s ~ h ~ v ~ b y \ h W ~4 4 O w ~' M ACTION NUMBER ITEM NUMBER -~ ~ ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BOARD OF ZONING APPEALS (Appointed by District) The five year term of Eldon L. Karr, Windsor Hills District, will expire June 30, 2001. 2. CLEAN VALLEY COUNCIL The two year terms of Joseph McNamara, Board Liaison, and R. Vince Reynolds, will expire June 30, 2001. 3. COMMISSION FOR SENIOR AND CHALLENGED CITIZENS Denise Swanson, representing the Windsor Hills Magisterial District, has resigned from the Commission. Members of the commission are looking for another citizen to replace her and will make a recommendation. 4. LEAGUE OF OLDER AMERICANS ADVISORY COUNCIL The one year term of Steven L. Harrah expired on March 31, 2001. 5. PARKS & RECREATION ADVISORY COMMISSION (Appointed by District) The three year terms of Jack W. Griffith, Cave Spring District; and Bobby G. Semones, Vinton District, will expire June 30, 2001. 1 r 6. ROANOKE COUNTY CABLE TELEVISION COMMITTEE The three year term of James B. Dickey will expire June 13, 2001. 7. ROANOKE VALLEY GREENWAY COMMISSION The three-year term of Donald Witt expired April 8, 2001. 8. ROANOKE VALLEY REGIONAL CABLE TV COMMITTEE The three year term of James B. Dickey will expire June 30, 2001. 9. SOCIAL SERVICES ADVISORY BOARD The unexpired four-year term of Raymond Denny, representing the Windsor Hills Magisterial District, is vacant. Dr. Betty McCrary, Director of Social Services has received notification from Mr. Denny that he resigned effective January 17, 2001. The term will expire August 1, 2004. SUBMITTED BY: APPROVED BY: ~"~ Mary H. Allen, CMC EI er C. Hodge Clerk to the Board County Administrator ------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ _ Denied () Johnson _ _ _ Received () McNamara- Referred () Minnix _ _ To () Nickens _ _ _ 2 e, ~_.. ~ j AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 RESOLUTION 052201-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for May 22, 2001, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11 inclusive, as follows: Confirmation of committee appointments to the Parks and Recreation Advisory Commission and the Roanoke Valley-Alleghany Regional Commission. 2. Appropriation of state funds for Social Work Supervisor Position in the Department of Social Services and increase to the County's Classification Plan. 3. Donation of an easement from Martin L. and Yvonne G. Carle to the Board of Supervisors (Tax Map No. 37.05-01-13). 4. Donation of an easement from Judith Sweeney Irish, formerly known as Judith A Sweeney to the Board of Supervisors (Tax Map No. 37.05-01- 16). 5. Acceptance of a donation of a variable width water and sanitary sewer easement from Atlantic Financial Group Ltd. to the Board of Supervisors (Tax. Map. No. 77.13-5-49). 6. Resolution to complete the abandonment of a 0.12 mile section of Secondary Route 778 (Glenmary Drive). 7. Ratification of committee appointment to the Community Policy and Management Team (CPMT). 8. Resolution of appreciation upon the retirement of Walter L. Eanes, Sheriff's Office after more than nineteen years of service. 9. Request to expand the training opportunities for the Police Department. 10. Request for abandonment of Arthur Thurman Road (Route 1551). 11. Request from County citizen to establish a separate personal property tax classification for motor homes used for recreational purposes. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Betty McCrary, Director, Social Services Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance George Simpson, Assistant Director, Community Development Arnold Covey, Director, Community Development Vickie L. Huffman, Senior Assistant County Attorney Gary Robertson, Director, Utility John M. Chambliss, Jr., Assistant Administrator James R. Lavinder, Chief of Police Gerald Holt, Sheriff Paul M. Mahoney, County Attorney Nancy Horn, Commissioner of Revenue 2 A-052201-8.a ACTION NO ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: Confirmation of Committee Appointments to the Parks and Recreation Advisory Commission and the Roanoke Valley-Alleghany Regional Commission COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION 1. Parks and Recreation Advisory Commission At the May 8, 2001 meeting, Supervisor Johnson nominated David Thompson to represent the Hollins Magisterial District for another three-year term which will expire June 30, 2004 2. Roanoke Valley-Alleghany Regional Commission At the May 8, 2001 meeting, Supervisor McNamara nominated Supervisor Joseph "Butch" Church and Treasurer Alfred Anderson as elected representatives and Lee B. Eddy, as citizen representative to additional three-year terms which will expire June 30, 2004. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. Submitted by: Mary H. Allen CMC Clerk to the Board Approved by, Elmer C. Ho ge County Administrator ...• ,_ ,~ ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied () Johnson _ x _ Received () McNamara_ x _ Referred O Minnix _ x _ To () Nickens x cc: File Parks and Recreation Advisory Committee Roanoke Valley-Alleghany Regional Commission 2 . ~ .~ A-052201-8 . b ACTION NO. ITEM NUMBER "' w AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: Appropriation of state funds for Social Work Supervisor Position in the Department of Social Services and increase to the County's Classification Plan COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Virginia Department of Social Services has set a recommendation of a 1:6 supervisor to staff ratio for the Social Work classification. The current ratio in the department is 1:9. In April 2001, two Title IV-E social worker grant positions were placed under the supervision of Social Services; in July 2001, the Comprehensive Services Office will be placed under the supervision of Social Services. The programs are directly related to current service provision by the Department. However, the supervisor to staff ratio will then increase to 1:10+. This increased ratio does not include an average of 4-6 Social Worker interns supervised by these same Social Work Supervisors each semester. SUMMARY OF INFORMATION: Service delivery and full time staff in the Social Services Department has increased in the last 5 years due to maximizing available Federal and State funding and seeking program grants. We have developed partnerships with 4 local colleges/universities to take interns to assist with the work demands. However, the supervision of this staff has not increased. This request is a follow-up to the 5/08/01 Board request to employ a full time Social Work Supervisor effective 7/01/01 and to increase the County Classification Plan by one full time position. The State Department of Social Services was contacted on 5/9/01 and we received notification on 5/11/01 the State would approve this new position request. The State will provide 80% funding required for this position. The remaining 20% will come from Title IV-E reimbursement, City of Salem share of administrative costs and the current Social Service budget. • ~ -..- FISCAL IMPACT: Total cost, salary and benefits, to employ a Social Worker Supervisor is $56,000. The State Department of Social Services has approved this new position and will reimburse 80% of this total cost; the remaining 20% will be funded from Title IV-E reimbursement, City of Salem share of administrative cost and the current Social Service budget. STAFF RECOMMENDATION: Staff recommends appropriation of $44,800 revenue from the State (80% of total cost) to the Social Services 2001-2002 budget, and to increase the Classification Plan by one position to allow the employment of a Social Work Supervisor. Respectfully Submitted by Approved by: C:~~~~ f(--~ __ -- Betty R. McCrary, Ph.D. Elmer C. Hodge Director, Dept. of Social Services County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x Denied () Johnson _ x _ Received () McNamara- x _ Referred () Minnix _ x _ To () Nickens _ x cc: File Betty McCrary, Director, Social Services Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance Joe Sgroi, Director, Human Resources ROANOKE CO. DSS ' ~ , , , '' ' ~~~ .~ ~~ 540 387 6210 05/17 '01 12:52 N0.050 02/02 ~' Ft~o~: Lets System Administrator [letsadmint~email1.dss.state.va.us] si~nt~ ~M~ay 09, 2001 4:33 PM Tt~: :161-ROANOKE COUNTY- BETTY R MCCRARY WELBRM161 (E-mail), 1fa1-ROANOKE ', ;COUNTY - STEPHEN L JORpAN WELSW161 (E-maip; CENTRAL OFFICE STAFF - CHARLES KNIGHTON WEL~65CTK {E-mail); 'CENTRAL OFFICE STAFF:T SANDRA FOX'; :'CENTRAL OFFICE STAFF - SANDRA WILLIAMS' Sl~pj~acti: 'FW: 1&~1 -New Position Notification li -•~~~~1--~''~II-Orig3_na.]_ Messa,gA----- T"J:o~l: Oracle lalert LETS s~n.~: fRec~nesday, May 09, 2001 8:21 PM TC! : letisadmi_n@dss . s tat:e . va . us C~: Si~b~!ect: ].6J. - New Position Notification Tkte 'following posliL-a.en has been established e~f~ctive Ol-JUJa-~2001~. F~P3: l,~].. - I~O,ANOKI: COUNTY P ,,siition: 000186 Cl~a.sls CCde: 02012004 - SOCIhL WORK SUPERVISOR A~v ICo~de: 01 v~xslio!n, o ~D~1rA~ti~bri: P - Pe~."manen,L Pit ~~Tim+~: 100.00 Mc~nt~hs : 12 Ti~~! S'taL•us : ~' -~ Fu];1 'Time v ~ c IReiv COd,e : N R'v IJa:te: V c~,,te: Date: 01-JUL~2001 r ,d~ra;1 Pct : Lucail PCt: 20 Nbtels Sall~~ry Min: 32555 5~17.2.Iry Max: 48290 If ~ou..have any questions, please contact your team at G!entral office. ~ i I ~ ' i I A-052201-8.c ACTION NO. ITEM NO. ~.J-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: DONATION OF AN EASEMENT FROM MARTIN L. CARLE AND YVONNE G. CARLE (TAX MAP NO. 37.05-01-13) TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY IN THE CATAWBA MAGISTERIAL DISTRICT. COUNTY ADMINISTRATOR'S COMMENTS: G~ ~,/~ This consent agenda item involves conveyance of an easement to the Board of Supervisors in the Catawba Magisterial District of the County of Roanoke: A perpetual RIGHT and EASEMENT, approximately 0.02 acres in area, to construct, operate, maintain, inspect and repair or replace a drainage system and related improvements including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed, dated May 25, 1979, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1120, page 785, and designated on the Roanoke County Land Records as Tax Map No. 37.05-01-13 (the "Property"). The location of said easement is more particularly described on the plat attached hereto as "Exhibit A" and by this reference made a part hereof (the "Plat"). The County's engineering staff has reviewed and approved the location and dimensions of this easement. Staff recommends acceptance of this easement. SUBMITTED BY: ~' . _ ~~ ~ George 11V. Simpson, III, P.E., Assistant Director Department of Community Development ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED BY: '+.i '" .~ ~J Elmer C. Hodge County Administrator Motion by: Harry C. Nickens to approve VOTE No Yes Abs Church _ x Johnson _ x McNamara- x _ Minnix _ x Nickens _ x _ cc: File George Simpson, Assistant Director, Community Development Arnold Covey, Director, Community Development 2 ~'" Exemption Claimed: Grantee is exempted from recordation taxes and fees pursuant to § 58.1-811A(3), Code of Virginia. Prepared by Martin, Hopkins & Lemon P. O. Box 13366 Roanoke, Virginia 24033 Tax Map No.: 37.05-O1-13 Property Owners: Martin L. and Yvonne G. Carle THIS DEED OF EASEMENT, made this 3RD day of M a i 2 0 0 1, by and between MARTIN L. CARLE AND YVONNE G. CARLE, husband and wife ("Grantor") and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA ("Grantee"). : W I T N E S S E T H That for and in consideration of the sum of One Dollar ($1.00), paid in hand at and with the execution and delivery of this Deed of Easement, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, the Grantor does hereby GRANT and CONVEY with General Warranty and Modern English Covenants of Title unto the Grantee, its successors and assigns, the following described easement, to-wit: A perpetual RIGHT and EASEMENT, approximately 0.02 acres in area, to construct, operate, maintain, inspect and repair or replace a drainage system and related improvements including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed dated May 25, 1979 and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1120, page 785, and designated on the Roanoke County Land Records as Tax Map No. 37.05-01-13 (the "Property") The location of said easement is more particularly described on the plat attached hereto as "Exhibit A" and by this reference made a part hereof (the "Plat"). ~7artin, II Hopkins & 1 Lemon. P.C. ..S The Grantee agrees to restore and repair any actual damage to Grantor's Property which may be directly caused by the construction, reconstruction, or maintenance of said project except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the Property to the identical original condition, but rather as near thereto as is practicable, and that the Grantor will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents shall have the right to inspect the easement herein granted and to cut, clear, and remove all undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement, that in any way endanger or interfere with the proper use of the same. The Grantor covenants that no building or structure shall be erected upon or within the easement herein granted or placed in such location as to render said easement inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The Grantor acknowledges that the plans for the aforesaid project as they affect the Property have been fully explained to Grantor or Grantor's authorized representative. The fixtures, facilities, lines, utilities, and any other improvements placed upon, under, or across the Property by the Grantee shall remain the property of the Grantee. The easement ;~'lartin, II Hopkins & 2 Lemun, P.C. _....- w..,,) "' herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. The Grantor covenants and agrees for themselves, and for their heirs, successors, successors in title, executors, legal representatives and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the easement herein granted. The grant and provision of this Deed of Easement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. To have and to hold unto the Grantee, its successors and assigns forever. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by said Board of Supervisors of the real estate conveyed herein pursuant to Ordinance No. adopted by the Board of Supervisors of Roanoke County, 1 Virginia, on the ~_ day of ~,~ ~• WITNESS the following signatures and seals: TOR: ~~~~ ~ (SEAL) MARTIN L. CARLE ~~ •~ : ~ ~~~~y-,~, ~ ;~ c"~:~_''~~ '(SEAL) Y, 1~Ti~TE G . CARLE Martin, II Ho~~~~ns ~ 3 Lemon, P.C. STATE OF ~~'C,'~-~~ COUNTY/~~~Y OF The foregoing instrument was acknowledged before me this day of ~~%~~ ~, 2001 by Martin L. Carle. My commission expires STATE OF i`~~' COUNTY/C3-~ OF i , i1,-- ~ ~ ~_~,~ rotary Pu lic is „ . lam? r _. '';{.' ~, > t> ~ - ,~ ....~ to-wit: to-wit: The foregoing instrument was acknowledged before me this =~ day o f t~ ~-~~~...z - 2 0 0 1 by Yvonne G. ~ 1 ~ ~. Carle . ~~ , -f, r.e.; ,.~; Notary Publ,~c <'-z < ~~U , --' a : l My commission expires: ~-,. - Approved as to form: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA ~~,/~~ ~ (~'~'_ By: (SEAL? Martin, Hopkins & Lemon, P.C. Elmer C. Hodge STATE OF VIRGINIA, COUNTY/CITY OF ROANOKE, to-wit: The foregoing instrument was acknowledged before me this day of 2001, by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My commission expires: Martin, II Hopkins & 4 Lemon, N. C. METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT .4 N ACCURATE BOUNDARY SURVEY. -Y•-"' (Timber Ridge ,~ Section No. 1~ PROPERLY OF Dong Zhon H. & Xiu Y. Lin ,, ~ ' ~J ~ti~o + % ~ (North Lakes ''~o o ~, , ~~j ~ • Qi Section No. > f) O ~ ~ ~~ . (~ v \'' '~~ PROPERTY OF \'• Martin L. & Yvonne G. ~~ Car/e E~~yt E• / , 0• ~ 1~ ©' ~~1y i .; PROPERTY OF Karen R. & Curtis c. Co% ''`~ ~~~Q~ 5p~6 1~0. NE' LIN A-E B-C C-L D-P TAX MAP NO._ 37.05-oi-13 _ DATE; 11-13-00 SCALE: __ 1"=40 PLAT SHOWING NEW DRAINAGE EASEMENT BEING CONVEYED TD RC]AN~KE COUNTY r` A `~ ~ BY MARTIN L, & YVGNNE G, CABLE PREPARED BY.• ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT A-052201-8. d ACTION NO. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: DONATION OF AN EASEMENT FROM JUDITH SWEENEY IRISH FORMERLY KNOWN OF RECORD AS JUDITH A. SWEENEY (TAX MAP NO. 37.05-01-16) TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY IN THE CATAWBA MAGISTERIAL DISTRICT. COUNTY ADMINISTRATOR'S COMMENTS: This consent agenda item involves conveyance of an easement to the Board of Supervisors in the Catawba Magisterial District of the County of Roanoke: A perpetual RIGHT and EASEMENT, approximately 15 feet in width, to construct, operate, maintain, inspect and repair or replace a drainage system and related improvements including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed, dated July 7, 1982, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1184, page 1403, and designated on the Roanoke County Land Records as Tax Map No. 37.05-01-16 (the "Property"). The location of said easement is more particularly described on the plat attached hereto as "Exhibit A" and by this reference made a part hereof (the "Plat"). The County's engineering staff has reviewed and approved the location and dimensions of this easement. Staff recommends acceptance of this easement. 1 SUBMITTED BY: APPROVED BY: ~~ ~u. George .Simpson, III, P.E., Assistant Director Department of Community Development ~%~-~,/ Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x Denied () Johnson _ x Received () McNamara- x _ Referred () Minnix _ x To () Nickens _ x cc: File George Simpson, Assistant Director, Community Development Arnold Covey, Director, Community Development 2 S~ Exemption Claimed: Grantee is exempted from recordation taxes and fees pursuant to ~ 58.1-811A(3), Code of Virginia. Prepared by Martin, Hopkins & Lemon P. O. Box 13366 Roanoke, Virginia 24033 Tax Map No.: 37.05-01-16 Property Owners: Judith Sweeney Irish, formerly known of record as Judith A. Sweeney THIS DEED OF EASEMENT, made this ~._~ day of ,~'"~~~ 2 0 01, by and between JUDITH SWEENEY IRISH, formerly known of record as JUDITH A. SWEENEY (Grantor") and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA ("Grantee") . W I T N E S S E T H That for and in consideration of the sum of One Dollar ($1.00), paid in hand at and with the execution and delivery of this Deed of Easement, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, the Grantor does hereby GRANT and CONVEY with General Warranty and Modern English Covenants of Title unto the Grantee, its successors and assigns, the following described easement, to-wit: A perpetual RIGHT and EASEMENT, approximately 15 feet in width, to construct, operate, maintain, inspect and repair or replace a drainage system and related improvements including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed dated July 7, 1982 and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Martin, II Hopkins & Lemon, P.C. 1 Martin, Hopkins & Leman, P.C ~~~ Deed Book 1184, page 1403, and designated on the Roanoke County Land Records as Tax Map No. 37.05-01- 16 (the "Property") The location of said easement is more particularly described on the plat attached hereto as "Exhibit A" and by this reference made a part hereof (the "Plat"). The Grantee agrees to restore and repair any actual damage to Grantor's Property which may be directly caused by the construction, reconstruction, or maintenance of said project except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the Property to the identical original condition, but rather as near thereto as is practicable, and that the Grantor will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents shall have the right to inspect the easement herein granted and to cut, clear, and remove all undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement, that in any way endanger or interfere with the proper use of the same. The Grantor covenants that no building or structure shall be erected upon or within the easement herein granted or placed in such location as to render said easement inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The Grantor acknowledges that the plans for the aforesaid project as they affect the Property have been fully explained to Grantor or Grantor's authorized representative. The 2 J-`I fixtures, facilities, lines, utilities, and any other improvements placed upon, under, or across the Property by the Grantee shall remain the property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. The Grantor covenants and agrees for herself, and for her heirs, successors, successors in title, executors, legal representatives and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the easement herein granted. The grant and provision of this Deed of Easement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. Grantor named herein is one and the same person as Judith A. Sweeney, the grantee named in a prior deed dated July 7, 1982 and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1184, page 1403. To have and to hold unto the Grantee, its successors and assigns forever. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by said Board of Supervisors of the real estate conveyed herein pursuant to Ordinance No. m~~-nn, II Hopkins & 3 Lemon, I'.C. xV adopted by the Board of Supervisors of Roanoke County, Virginia, on the ~ day of '~3C:t I ~ ~ ~~/ WITNESS the following signatures and seals: GRANTOR: 9 ~~ ~ ~ EAL ) ITH SWEENEY IRIS formerly known of record as Judith A. Sweeney Martin, II Hopkins & 4 Lcmon, P.C. J'~ Notary Public it~OUNTY/CITY OF ! T~~ ~ to-wit: \_"~'// he foregoing~„instrument was acknowledged before me this '~ day of - 2001 by Judith h„% Sweeney Irish, formerly known of~,ecord s Judith A. Sweeney. ~' ~~ ~. 1 ~ °-~' N~ r Public My commission expires: ~ ~1- Approved as to form: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA r_,. l~ ./~ ~~-~ BY • ( SEAL ) Martin, Hopkins & Lemon, P.C. Elmer C. Hodge STATE OF VIRGINIA, COUNTY/CITY OF ROANOKE, to-wit: The foregoing instrument was acknowledged before me this day of 2001, by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. My commission expires: Martin. ~~ Hopkins & r) Lemon, P.L. METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ~,~ M.._ /~ 'S 5 ~~,. ti ~~~ ~ ~ ~~ ~~/ i 37 OS-Ol-16 DATE; 12-11-0o SCALE: __ 1"°40_ TAX MAP N0.___-_____- PLAT SHOWING NEW DRAINAGE EASEMENT BEING CONVEYED TD R~AN~KE COUNTY ~~~ `~ BY JUDITH A, SWEENEY PREPARED BY.• ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT A-052201-8.e ACTION NO. ITEM NO. ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: ACCEPTANCE OF DONATION OF A VARIABLE WIDTH WATER AND SANITARY SEWER EASEMENT FROM ATLANTIC FINANCIAL GROUP, LTD. (TAX MAP NO. 77.13-5-49) TO THE BOARD OF SUPERVISORS, LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS SUMMARY OF INFORMATION: ~~"`~ This consent agenda item involves the acceptance of the following easement for water and sanitary sewer purposes in connection with Ruby Tuesday's in the Springwood Development on Va. Secondary Route 419 (Electric Road) in the Cave Spring Magisterial District conveyed to the Board of Supervisors of Roanoke County, Virginia: a) Donation of a water and sanitary sewer easement, of variable width, from Atlantic Financial Group, Ltd. (Deed Book 1680, page 24; Tax Map No. 77.13-5-49), as shown on a plat prepared by The RBA Group, Engineers- Architects-Planners, dated April l 1, 2001, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's engineering and utility staff. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of this easement. .. ~5 Respectfully submitted, Vic ie L. Huffman Sr. Assistant County ttorney ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Harry C. Nickens to approve cc: File Vickie L. Huffman, Senior Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development VOTE No Yes Abs Church _ x Johnson _ x McNamara- x _ Minnix _ x _ Nickens x • r . ,... V ~ ~ ~ ~~ ~~ ~~ SPRINGWOOD ASSOCIATES, LLC. i~ ~ ~~ TM /{ 77.13-5-48 OJ ~~~ ~ ~~ I~r ~ ear_~- Q 9 ~~ \, ~~~~ s ~. lg48 E VICINITY MAP ~. ~ ~ ., P.B. 23 PG. 179 ~~ TRACT `C' ~~m~ N~7N AREA= 1.033 ACRES ~ r r, , ~~P1 obi h8' ~~ QV. Qc~"'m PUBLIC HATER AND ~o m ~ SANITARY SERER EASEdIENT ~ ~ 1 / JP i ~ ~' P. 0. B. ~:. ~~ i ~ Q ,~: ?~ ~ ~¢ .'~ i. .~ ~~~ PO V % a~~~yy / % / x//12 i?>T. ~; j' / ~ / / ~~~ VARIABLE N1DTH C2 i i~ ~ ~ / ~ % i / .. ~ / /T~~~ , / AC~SS EASEMENT 'L$/ j . ~, ~~ (D.B. 1217 PG. 1564) ~~ w~ %;~~/ !~,. //~ / /i~, / /", X48. g4 ~ $ ~b ~ ~ ~V _ 23 E 7~ ~7g7 2 INGRE S/ECREn PRIVA ESMT. ~ ~RGINIA ~~ ROUTE q~ 419 , ELECTRIC RDAD) ~~/ PUBLIC ifATER AND SANITARY SEA '~~"' AREA= 7359.5 SC 0.169 AC] II ~ E r siss~aNr anaa cawass I ~c ' STEVEN R. WIEHE ~ , ~~ No.2s~A ~' ~ r ~"' ~~ ENGYNEERS • ARCH/lECT3' • PLANNE/TS Z~ ,,.~ •~ ,r $ .~~ , ~, / •. , •~ • ~JSS axur~,o ca>Frra~ aPrrf .sr~/~t- xcs STEVEN R. M'IEHE ~' OAlE ~~'a A/AiPYLANO ?70/6 ~ SURVEYOR NO. 1550 lLLb`• C\Y6DD\-\ZQ88lSYT.DIC ~4J0~TJ?-Q96'6 ~~ PUBLIC {EATER AND SANITARY SEVER EASEdIENT BLOCK 5 TRACT C TAX MAP 77.13-5-49 SPRlNGI/OOD DEVELOPXENT PLAT REF. No. P.B. 23 PG. 179 CAVE SPRING 3fAGlSTERIAL DISTRICT CITY OF ROANOKE, VIRGINIA scAra: r . so' Rua: a-rr-or I THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22ND DAY OF MAY, 2001, ADOPTED THE FOLLOWING: RESOLUTION 052201-8.f TO COMPLETE THE ABANDONMENT OF 0.12 MILE SECTION OF SECONDARY ROUTE 778, GLENMARY DRIVE WHEREAS, a public notice was posted as prescribed under §33.1-151, Code of Virginia, announcing a public hearing to receive comments concerning abandoning the section of road described below from the secondary system of state highways, and WHEREAS, the Commissioner of the Virginia Department of Transportation was provided the prescribed notice of this Board's intent to abandon the subject section of road, and WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of the section of Secondary Route 778, from the new cul-de-sac to end of state maintenance sign, a distance of 0.12 miles, and hereby deems that section of road is no longer necessary as part of the Secondary System of State Highways. NOW, THEREFORE, BE IT RESOLVED, this Board abandons the above described section of road and removes it from the secondary system of state highways, pursuant to §33.1-151, Code of Virginia. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~` Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation J-~ SUBMITTED BY: Arnold Covey, Director Department of Community Development ACTION Approved OMotion By: Denied ( ) Received ( ) Referred To APPROVED: ~~ Elmer C. Hodge County Administrator VOTE No Yes Abs Church Johnson McNamara _ Minnix _ Nickens THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22'ND DAY OF MAY, 2001, ADOPTED THE FOLLOWING: RESOLUTION WHEREAS, a public notice was posted as prescribed under §33.1-151, Code of Virginia, announcing a public hearing to receive comments concerning abandoning the section of road described below from the secondary system of state highways, and WHEREAS, the Commissioner of the Virginia Department of Transportation was provided the prescribed notice of this Board's intent to abandon the subject section of road, and WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of the section of Secondary Route 778, from the new cul-de-sac to end of state maintenance sign, a distance of 0.12 miles, and hereby deems that section of road is no longer necessary as part of the Secondary System of State Highways. NOW, THEREFORE, BE IT RESOLVED, this Board abandons the above described section of road and removes it from the secondary system of state highways, pursuant to §33.1-151, Code of Virginia. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: _ Yeas: Nays: A Copy Teste: Mary Allen, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File • .. ., A-052201-$~g ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: Ratification of appointment To the Community Policy and Management Team (CPMT) COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Community Policy and Management Team (CPMT) is composed of 11 members including heads of several agencies, representatives from direct service providers, and direct service providers, and parent advocates. The term of one of the parent advocates, Rita Gliniecki, expires on June 30, 2001 and the CPMT has voted to request the Board of Supervisors to re-appoint her for another three year term as provided in our by-laws. Rita has served our team well with her knowledge of the mental health system and currently serves as Chair. The CPMT respectfully requests that you ratify her appointment at your May 22, 2001 meeting. FISCAL IMPACT: None. RECOMMENDATIONS: Staff respectfully requests that Rita Gliniecki be reappointed to the CPMT for a three year term beginning July 1, 2001 and expiring June 30, 2004. Respectfully submitted, rl~.- ~r ohn M. Chambliss, Jr. Assistant County Administrator Approved by, Elmer C. Hodge County Administrator • r ~ i ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Harry C. Nickens to approve cc: File Community Policy and Management Team John M. Chambliss, Jr., Assistant Administrator ~7 VOTE No Yes Abs Church _ x _ Johnson _ x McNamara- x _ Minnix _ x _ Nickens x .~ _,~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 RESOLUTION 052201-8.h EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF WALTER L. EANES, SHERIFF'S OFFICE, AFTER MORE THAN NINETEEN YEARS OF SERVICE WHEREAS, Walter L. Eanes was first employed by Roanoke County on March 8, 1982, as a Deputy Sheriff -Corrections; and also served as Corrections Officer (Care and Confinement) and Deputy Sheriff -Corrections Corporal (Care and Confinement); and WHEREAS, Sergeant Eanes retired from Roanoke County on May 1, 2001, as a Deputy Sheriff -Sergeant after more than nineteen years of service; and WHEREAS, Sergeant Eanes was the first Commander of the Color Guard which was organized by members of the Sheriff's Office in 1993 and remained the Commander until his retirement in 2001; and his participation in the Color Guard provided a great service to the community; and WHEREAS, Sergeant Eanes participated in the Special Olympics for many years as the Sheriff's Office representative; and served as a strong example and role model for the other deputies in the Sheriff's Office; and WHEREAS, Sergeant Eanes, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke 1 County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to WALTER L. EANES for more than nineteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~• Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Sheriff Gerald Holt Joe Sgroi, Director, Human Resources 2 4 ~ ~.„°'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF WALTER L. EANES, SHERIFF'S OFFICE, AFTER MORE THAN NINETEEN YEARS OF SERVICE WHEREAS, Walter L. Eanes was first employed by Roanoke County on March 8, 1982, as a Deputy Sheriff -Corrections; and also served as Corrections Officer (Care and Confinement) and Deputy Sheriff -Corrections Corporal (Care and Confinement); and WHEREAS, Sergeant Eanes retired from Roanoke County on May 1, 2001, as a Deputy Sheriff -Sergeant after more than nineteen years of service; and WHEREAS, Sergeant Eanes was the first Commander of the Color Guard which was organized by members of the Sheriff's Office in 1993 and remained the Commander until his retirement in 2001; and his participation in the Color Guard provided a great service to the community; and WHEREAS, Sergeant Eanes participated in the Special Olympics for many years as the Sheriff's Office representative; and served as a strong example and role model for the other deputies in the Sheriff's Office; and WHEREAS, Sergeant Eanes, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke 1 J -~ County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to WALTER L. EANES for more than nineteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors .does express its best wishes for a happy, restful, and productive retirement. 2 R A-052201-8. i ACTION NO. ITEM NUMBER ,~'~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE AGENDA ITEM: May 22, 2001 Request to Expand the Training Opportunities for the Police Department COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: ~ ~ The County Police Department and County Sheriff's Office have contracted with the Cardinal Criminal Justice Academy (Cardinal Academy) since 1988 to provide most of the basic training and in-service training for the officers and personnel of these Departments. Other member agencies of the Cardinal Academy are from agencies in localities of the Roanoke and New River Valley areas. Based on revisions to their charter in 1997 to add other members, Cardinal Academy has a separate contract with our Police Department and our Sheriff's Office. One of the requirements for the accreditation of our Police Department is that the person employed by the Police Department must be certified before they are allowed to work independently in the field. For local Sheriff's offices of this region, the Cardinal Academy has provided the required training in a satisfactory and timely basis. The City of Roanoke has it's own Police Academy (not a regional academy) and the Martinsville area operates the Piedmont Regional Criminal Justice Training Academy as a separate regional academy. In addition to the Cardinal Academy, the Roanoke County Police Department has trained officers at both of these facilities as well so that we could place the officers in service on a timely basis. In the 2000 session of the General Assembly, VA. Code 15.2-1747 was amended concerning membership in said regional academies to require atwo-thirds vote of the member agencies of a regional academy to add or withdraw membership and to limit the times for consideration of withdrawal from the membership to be once every five years. Pursuant to the new code section, "The board of directors shall consider requests to withdraw in October 2001, and in October of every fifth year thereafter. No requests to withdraw shall be considered at any other time, unless agreed to unanimously. Any withdrawal approved by the board of directors shall be effective on June 30 of the following year." ~ Y , 4 S-9 Section 3 of the contract with the Cardinal Criminal Justice Academy stipulates "The Academy and this charter (contract) shall exist in perpetuity, subject however, to dissolution under one of the following conditions:... B. On June 30 of any year, in the event the governing body of any participant desiring to withdraw shall have notified the Academy's Governing Council of its intent to withdraw, on or before the preceding October 1. The notice provided for herein shall be in writing." Section 6 B of the Cardinal Academy agreement further provides for the operating budget of the Academy stating "each participant agrees that for any year in which a participant receives services of the Academy, it shall appropriate to the Academy 100% of the net total costs minus federal or state grants which shall be determined by the percentage of law officers that the jurisdiction is authorized." The local cost for participation in the Cardinal Academy is $170 per person for 141 people. At this time, the Police Department needs to expand its base of opportunity by formalizing relationships with other training facilities without being bound to a five year commitment such as would be required with the Cardinal Academy. This will allow for more timely instruction, more specialized services, the opportunity to interact with other large agencies and will foster an enhanced regional effort. The Roanoke County Sheriff's Office would continue to be a part of the Cardinal Criminal Justice Academy for it's primary training needs. Written notice needs to be forwarded to the Cardinal Criminal Justice Academy advising of our intent to terminate our formal participation in the contract. For the upcoming fiscal year, we would continue to pay our share of the cost as provided in the contract. Thereafter, we would pay to the facility providing the training for the services rendered. It is suggested that the County Administrator be authorized to communicate this intent to the Academy and that staff be allowed to negotiate with Cardinal Academy, Roanoke Police Academy, and the Piedmont Academy to provide for our training needs. ALTERNATIVES: 1. Terminate the formal relationship between the Roanoke County Police Department and the Cardinal Criminal Justice Academy and allow the County Administrator and staff to secure the training using the other facilities as necessary. 2. Continue to participate in the Cardinal Criminal Justice Academy for the next five years monitoring the training efforts afforded to our department. a '_ FISCAL IMPACT: None. The contribution for the FY 2001-02 would continue to the Cardinal Criminal Justice Academy as in the past. In the future, training by our staff (in kind match) or the purchase of training slots in other facilities would come from monies within the Police Department. RECOMMENDATIONS: Staff recommends alternative 1 authorizing the County Administrator to communicate our desire to terminate the formal relationship between the County Police Department and the Cardinal Criminal Justice Academy and authorizing staff to negotiate training opportunities with appropriate facilities to meet the training needs of the department. The relationship between the Roanoke County Sheriff's Office and the Cardinal Criminal Justice Academy would not change. Respectfully submitted, ~~~ mes R. La ' er Chief of Police ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File Approved by, ~~~~ Elmer C. Hodge County Administrator Motion by: Harry C. Nickens to approve VOTE No Yes Abs Church _ x _ Johnson _ x _ McNamara- x Minnix _ x _ Nickens x James R. Lavinder, Chief of Police Gerald Holt, Sheriff John M. Chambliss, Jr., Assistant Administrator ~- ~ 1 ~...~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 RESOLUTION 052201-8.i APPROVING THE ABANDONMENT OF ARTHUR THURMAN ROAD FROM THE VIRGINIA SECONDARY SYSTEM OF STATE HIGHWAYS WHEREAS, a public notice was posted as prescribed under §33.1-151, Code of Virginia, announcing a willingness to hold a public hearing to receive comments concerning abandoning the section of road described below from the secondary system of state highways, and WHEREAS, no party requested that a public hearing be held. WHEREAS, The Commissioner of the Virginia Department of Transportation was provided the prescribed notice of this Board's intent to abandon the subject section of road, and WHEREAS, The Virginia Department of Transportation has advised Roanoke County that the Department has no objection to the abandonment, and WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of the section of Secondary Route 1551 from Pleasant Hill Drive to its western end, a distance of approximately 105 feet, and hereby deems that section of road is no longer necessary as a part of the Secondary System of State Highways. NOW, THEREFORE, BE IT RESOLVED, this Board abandons the above described section of road and removes it from the secondary system of state highways, pursuant to §33.1-151, Code of Virginia. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES : Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~• Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Terry Harrington, County Planner Virginia Department of Transportation • • ~~ 32.1 4a2s 3 ~~8 ryh ~~. ti~ 31. 4833 /,~~ 3p~ 30. 235 29. Arthur Thurman R Rt.1551 4919 28. Lane L i ~3 6~ 5386 ,~~ 16."7 ~° 4843 4803 ^° 4843A ~ 96 S8 ^~N ^~ X00 7 ,~~~ 16.1 35 53 4840 0j°' TOO ~',~_ )' 4844 1 q~ ,~ 4914 ti x~ ~ 1 '7 . ¢~ ~~ /oo 24E 4928 .2 26. 19. .. - ,~ - ~~ ~ 266 9 5005 ^ O 4 - 266 6 Al ~ e ~`~~ asa c I ROANOKE COUNTY NOTICE OF INTENT TO ABANDON DEPARTMENT OF ARTHUR THURMAN RD. COMMUNITY DEVELOPMENT Teams Map No. 86.08 Scale 1 "=100' 03-94-01 ~~ ! 1 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: RESOLUTION APPROVING THE ABANDONMENT OF ARTHUR THURMAN ROAD FROM THE VIRGINIA SECONDARY SYSTEM OF STATE HIGHWAYS COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On March 13, 2001 the Board of Supervisors approved a resolution initiating the abandonment of Arthur Thurman Road from the Virginia Secondary Systems of State Highways. Arthur Thurman Road was included within the Virginia State Secondary System for maintenance circa 1947. This undeveloped right-of-way extends approximately 105 feet from Pleasant Hill Drive, towards the site of the new Hidden Valley High School (See Map). The Roanoke County School Board wishes to use the Arthur Thurman Road right-of-way as the point of principal access to the new Hidden Valley High School. They have requested that the right-of-way be abandoned from the Secondary System of State Highways so that future private access to the right-of-way can be restricted. iv 2 Procedural requirements to abandon the road have been met. VDOT has been advised of our intent to abandon and has advised Roanoke county that the Department has no objection. A Notice of Intent to Abandon was published twice in the Roanoke Times, and the right-of-way was posted in three locations with a similar notice. The notices stated a willingness to hold a public hearing on this matter, if a hearing was requested. No party requested a public hearing. STAFF RECOMMENDATION: Staff recommends as follows: 1. Adopt the enclosed resolution abandoning State Secondary Route 1551 as part of the Virginia Secondary Highway System. Respectfully Submitted, ~/ Terranc;,~ L. Harrington, AICP Department of Community Development Action Vote No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by Approved, Elmer C. Hodge County Administrator Church Johnson McNamara Minnix Nickens ~",~. + U 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 RESOLUTION APPROVING THE ABANDONMENT OF ARTHUR THURMAN ROAD FROM THE VIRGINIA SECONDARY SYSTEM OF STATE HIGHWAYS WHEREAS, a public notice was posted as prescribed under §33.1-151, Code of Virginia, announcing a willingness to hold a public hearing to receive comments concerning abandoning the section of road described below from the secondary system of state highways, and WHEREAS, no party requested that a public hearing be held. WHEREAS, The Commissioner of the Virginia Department of Transportation was provided the prescribed notice of this Board's intent to abandon the subject section of road, and WHEREAS, The Virginia Department of Transportation has advised Roanoke County that the Department has no objection to the abandonment, and WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of the section of Secondary Route 1551 from Pleasant Hill Drive to its western end, a distance of approximately 105 feet, and hereby deems that section of road is no longer necessary as a part of the Secondary System of State Highways. NOW, THEREFORE, BE IT RESOLVED, this Board abandons the above described section of road and removes it from the secondary system of state highways, pursuant to §33.1-151, Code of Virginia. BE IT FURTHER RESOVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Y , Y ~' ~ NOTICE OF INTENT TO ABANDON RDANOKE COUNTY DEPARTMENT OF ARTHUR THURMAN RD. COMMUNITY DEVELOPMENT Tax Map No. 86.08 Scale 1 "=100' 03-14-01 A-052201-8 . k ACTION NO. ITEM NUMBER J ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: Request from a County citizen to establish a separate personal property tax classification for motor homes used for recreational purposes. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In July 2000, the Governor signed legislation that would allow local governing bodies to tax motor homes used for recreational purposes at rates below the personal property tax rate. Mr. Bradley Foro, a Roanoke County resident, has written several letters and appeared before the Board of Supervisors requesting that Roanoke County take action on the state enabling legislation to reduce the tax rates on motor homes. In October 2000, County Attorney Paul Mahoney responded to Mr. Foro's request. Mr. Foro has again appeared before the Board and sent another letter requesting action by the Board. Attached are copies of Mr. Foro's letters and Mr. Mahoney's response to Supervisor McNamara. SUMMARY OF INFORMATION: The Commissioner of the Revenue's office has estimated that there are 311 motor homes in Roanoke County with total assessed value of $3,483,939. If the Board adopted this legislation, revenues would be reduced from $131,930 to $39,360, a revenue loss of $82,570. Motor homes do not qualify for the Governor's personal property tax reimbursement for vehicles. Additionally, this legislation is limited to motor homes only and does not include other camping trailers. Currently, both are used for recreational purposes and are taxed at the same rate which is a more equitable manner of taxing recreational vehicles. s i- STAFF RECOMMENDATION: If the Board wishes to consider this legislation further, staff recommends scheduling a work session on July 10, 2001. ~~~ /~ Elmer C. Hodge County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Harry C. Nickens to approve VOTE No Yes Abs Church _ x Johnson _ x _ McNamara- x _ Minnix _ x _ Nickens x cc: File Paul M. Mahoney, County Attorney Nancy Horn, Commissioner of Revenue OA ~ F A, Z , G~ ~ ° s v a 1838 PAUL M. MAHONEY COUNTYATTORNEY (540) 772-2007 ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2089 October 23, 2000 S'1 JOSEPH B. OBEIVSHAIN SENIORASSISTANT COUNTYATTORNEY VICKIE L. HUFFMAN ASSISTANT COUNTY ATTORNEY (540) 772-2071 Mr. Joseph McNamara 2318 Brookfield Drive Roanoke, VA 24018 Dear Mr. McNamara: Bradley R. Foro sent you a letter dated September 26, 2000, requesting that Roanoke County take action pursuant to Senate Bill 115 (which was adopted by the 2000 Session of the Virginia General Assembly and signed into law by Governor Gilmore). This legislation created a separate classification for personal property taxation for motor homes used for recreational purposes. Mr. Foro appeazs to be demanding that Roanoke County exercise its local option and grant this local tax break to him and other similarly situated individuals. Senate Bill 115 created a separate classification of personal property for motor homes used for " recreational purposes only. This legislation allows local governing bodies to tax motor homes at rates below the rate applicable to the locality's general class of tangible personal property arid at rates different from camping trailers. Under the previous law motor homes were classified and taxed at the same rate as camping trailers for personal property tax purposes. I have asked Mr. Compton to provide me with a fiscal impact on Roanoke County if it adopted this optional legislation. Mr. Compton advises me that there are 311 motor homes in Roanoke County that could be affected by such action. The total assessed value of motor homes in Roanoke County is $3,483,939; and if the Board adopted this tax break local personal property tax revenues would-drop from $121,93.0 to $39,360. In addition, I have requested Ms. Hyatt's comments on this proposal. It is her recommendation that the Board not adopt an ordinance that would substantially decrease County revenues. She also reminds me that such a change would require reprogramming by IT to create this new tax category; therefore, there could be some administrative costs to implementing such a change. In consideration of the substantial fiscal impact and loss of local tax revenue as a result of implementing this proposal it is my understanding that the Boazd would not be interested in adopting a local ordinance as Mr. Foro requests. The County Attorney's. office will prepare an appropriate ordinance to implement this change if so directed by a member of the Board of Supervisors. PMM/spb cc: Board Reading File Elmer C. Hodge truly yours, '1M .'YY\ Paul M. Mahoney County Attorney U:\WPDOGS\LEGIS\2000Moro. sb115.ltr.wpd ~~~x~ ~~ .~~x~~a~ OFFICE OF THE COUNTY ATTORNEY P.O. BOX 29800 5204 BERNARD DRIVE ®Recycled Paper «» 823 5 Poor Mountain Road Bent Mountain, VA 24059 3 May 2001 Mr. Elmer C. Hodge Roanoke County Administrator 5204 Bernard Drive Roanoke, VA 24018-0798 Dear Mr. Hodge: This letter is a followup to my appearance at the last Board of Supervisors Meeting. Again I ask your assistance in reducing the excessive property tax on motor homes in Roanoke County. As I pointed out in my letter to the Board of Supervisors in March 2001 the taxes I pay on my motor home is 4 times what I would pay for taxes on a comparable home of the same value. I am sending a copy of the letter I presented to the Board on 13 March for your information. In addition, I am sending a copy of my current personal property tax bills for your information as well as a small portion of the information I have written down from talking to other campers from out of state and also within several counties in Virginia. I hope this will give you enough information to recommend reducing the property tax on motor homes to the real estate rate of 1.12 per $100 of assessed valuation in Roanoke County. If I can be of further assistance in your evaluation and recommendation to the Board of Supervisors please don't hesitate to call me at 949-4982. Sincerely, ~__,,. Bradley . Foro -~I Dear Mr. Hodge The following is typical of how other states handle taxes on motorhomes. It's no wonder so many people try to dodge the heavy taxes by buying them out of state or through dummy corporations. I believe Virginia should take a good look at this and come up with a lower tax on these vehicles. State Personal Property Tax Yes No Remarks Florida X License fee only - $40.00 annually Ohio X License fee only - $52.80 per year Kansas X $250 per year, includes tag and tax Wisconsin X License fee only Pennsylvania X License fee only Tennessee X License fee only Oklahoma X License fee only Vermont X License fee only - $30.00 Missouri X License fee only Virginia X Varies in each county - $3.50 per $100 of assessed value in Roanoke County Minnesota X License only - $200 declining New Jersey X License fee only - $65.00 This is a random sampling from campers with out of state tags on their vehicles. .,. ~~ Dear Mr. Hodge; The following is a listing of Virginia Counties and their rates of assessment on personal property including motorhomes. County Taxes before SB 115 After SB 115 Rockingham 2.80 per $100 1.40 per $100 Campbell 3.25 per $100 Reevaluating Pulaski 1.50 per $100 Raised to 2.00 Grayson 1.00 per $100 Raised to 1.25 Patrick 1.26 per $100 Raised to 1.36 Wythe 1.00 per $100 Raised to 2.27 Roanoke 3.50 per $100 Reevaluating This is only a small sampling of surrounding counties. I have heard that there are other counties that are in the process of reevaluating the motor home tax but I have not been able to verify that at the present time. I must note that the counties that raised the taxes have received notification by the state that the state will not cut the car tax for the amount of the locality's increase. As you can see though the increases by these particular counties is still far less than Roanoke County. Roanoke County is far out of step from our surrounding neighbors. ,~ ~. ~ I March 200 i To: Roanoke County Board of Supervisors From: Bradley R. Foro, 8235 Poor Mountain Road, Bent Mountain, VA 24059 Subj: Personal Property Tax Rate on Motor Homes Problem: Personal Property Tax on motor homes and recreational vehicles in Roanoke County is excessive (3.5%) Discussion: Virginia legislature enacted SB 115 creating 29 separate items of property that were each to be declared a separate class of property and constitute a classification for local taxation separate from other classifications of tangible personal property. It was signed 4 April 2000 by the Governor to be effective 1 July 2000. I have talked to Mr. Paul Mahoney, Mr. Wayne Compton, and written letters to Mr. Joseph McNamara regarding implementation of SB 115 and have been informed that Roanoke County is under no obligation to adopt this bill. Instead of acting on this bill, each indicated, "You are invited to present your case to the County Board of Supervisors Budget Meetings to be conducted in the spring of 2001 and try to convince them to change the local tax ordinance." I am here to present evidence of excessive taxation of a minority of county residents. • Mr. Wayne Compton states there are 311 recreational vehicles in Roanoke County generating $129,000 in personal property taxes. If all vehicles were equal, each would be paying $414.79 in personal property taxes. I paid $1,437.33, which is over 3 times (more than 1.12%) the taxes I should have paid in this category. That is excessive. • My assessment and taxes for 2000: Item Assessed Home $164,900 Motor home $ 44,500 Automobile (SIJV) $ 18,400 Va. 3% title tax and Dealer Bus. Lic. Tax (Motor home Purchase) • The following facts can be figured f Tax $1,863.38 $1,437.33 $ 381.50 $1,572.50 $ 94.78 rom the items stated above: - My home is worth 2.55 times the value of my personal property. - My motor home and car is 39% of the value of my home but the taxes are essentially equal to taxes on my home. ~~` Other facts to consider in the determination of excessive taxation of motor homes: - My home is used every day of the year except during vacations. - My motor home was used 21 days in the year 2000. - For income tax purposes a motor home is considered a 2°d home and the mortgage loan interest is tax deductible. Logically, a motor home should be taxed at the same 1.13% rate as my home, mobile homes, and double wides. - The assessed value of my home increased from $88,000 in 1990 to $169,800 in 2001. My real estate taxes have doubled as well. The only tax benefit I receive from this increase is garbage collection. - The county eliminated our Bent Mountain emergency services personnel. I have personally observed a 20 minute increase in the response time for emergency calls. Increasing taxes should bring increased services instead of reductions. - A slight decrease in revenues from motor homes (assessments of 1.13% versus 3.5%) can be more than compensated for from the tax base as a whole. Alternatives: 1. Do nothing. This maintains a 3.5% tax rate on motor homes and penalizes a minority of county residents with an excessive tax. It also does not address SB 115 that calls for declaring motor homes as a class of property for local taxation purposes separate from other classi- fications of tangible personal property. 2. Set the tax rate on motor homes at the real estate rate (1.13%). 3. Set the tax rate on motor homes at a rate somewhere between 3.5% and 1.13%. Recommendation: Adopt Alternative 2. This would create a tax rate that is fair for motor home owners. It would comply with the intent of SB 115 by creating a separate class of property. Motor homes are not the same as personal use vehicles. There is no accommodation for them at the workplace, shopping malls, and other places where automobiles are used. Considering the occasional use a motor home receives going to and from campgrounds versus the time it is typically parked or stored, the personal property taxes paid are disproportionate and unfair. Any tax that is found to be unfair, unjust, or excessive should be reevaluated. If it is found to be excessive (which I believe I have satisfactorily detailed), it should be reduced and made just. Lost revenue can be made up from the tax base as a whole. I ask that Roanoke County reevaluate the tax on motor homes and grant sufficient relief to make it a fair and just tax. Thank you for your time and consideration, .. 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ITEM NUMBER ~'t- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: Request for Work Session on July 10, 2001 to discuss the impact of reductions to the BPOL tax COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: SUMMARY OF INFORMATION: At the May 8, 2001 meeting, Supervisor McNamara requested a report on the impact of reducing the BPOL tax or eliminating a portion of the tax to encourage economic development growth in the County. I have asked Budget Director Brent Robertson to meet with staff in the Commissioner of the Revenue's office to determine what the financial impact would be if the Board reduced or eliminated the BPOL tax for certain categories. Staff is requesting that the Board schedule a work session on July 10, 2001 to discuss the results of this review. Elmer C. Hodge County Administrator ACTION Approved () Motion by: Church Denied () Johnson Received () McNamara Referred () Minnix To () Nickens VOTE No. Yes Abs ~-r GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenue Audited Beginning Balance at July 1, 2000 $9,908,641 8.33% t 24, 2000 Funds for twenty additional paramedic firefighters (907,000) and planning for renovations to Vinton, Read Mountain, and Mason Cove stations c 19, 2000 County's half share in Phase I Construction Costs (500,000) for McDonald Farm business park c 19, 2000 Advance of funds for water and sewer improvements (500,000) for the Stable Road Water and Sewer District ($418,766) and traffic signal and road improvement ($81,234) in the Clearbrook community an 9, 2001 Matching funds for TEA-21 grant to construct the Green Hill Park section of the Roanoke River Greenway ($47,100) Apr 10, 2001 Local cost State-wide Democratic Primary Jun 12, 2001 _ ($23,160) Balance at May 22, 2001 $7,931,381 6.67 Changes below this line are for information and planning purposes only. Balance from above an 23,2001 Potential use for Phase II NPDES stormwater assessment $7,931,381 (40,000) $7,891,381 6.63 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2000 - 2001 General Fund Revenues 6.25% of General Fund Revenues Respectfully Submitted, Danial Morris Director of Finance $118,982,797 $7,436,425 Appr ed By, /~ ~~ ~12~ Elmer C. Ho ge County Administrator ~~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Balance from June 27, 2000 Board meeting Addition for sale of land and equipment during 1999-2000 Audited beginning balance at June 30, 2000 Transfer from 1999-2000 departmental savings r 27,2001 Funding combined with community donations to provide for lighting of baseball field at Starkey Park (See Note 1) 10,2001 Blue Ridge Parkway Visitors Center (replace grant funding) y 8, 2001 Fire Alarm System, County Administration Center Balance at May 22, 2001 ote l : Capital Fund to be reimbursed from any Virginia Gas Pipeline proceeds Respectfully Submitted, Damal Morris Director of Finance Apr ed By, 1 e ~"JS r E mer C dg County Administrator Amount $279,722.09 303,501.34 583,223.43 224,701. (25,000.00) (25,000.00) (101,500.00) $656,424.43 / ~ ~~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2000-2001 Original Budget $100,000. July 25, 2000 Contribution to D-Day Memorial (10,000.00) Sept 12,2000 Video distribution for Senior and Challenged Citizens Commission (1,000.00) Sept 12,2000 Project Impact (12,800.00) Jan 9, 2001 VML/VACO Assessment, AEP Negotiations (4,183.00) Feb 27, 2001 Purchase of Automated External Defribillators (60,000.00) Feb 27, 2001 Agreement with SMPAC to provide information to SCC (5,000.00) Balance at May 22, 2001 $7,017.00 Respectfully Submitted, Danial Morris Director of Finance Aped By, -~~~f~ Elmer C. Hodge 'l County Administrator N-y FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget $670,000.00 Transfer from County Capital Projects Fund 1,113,043.00 FY1997-1998 Original budget appropriation 2,000,000.00 June 23, 1998 Savings from 1997-1998 debt fund 321,772.00 FY1998-1999 Original budget appropriation 2,000,000.00 FY 1999-2000 Original budget appropriation 2,000,000 Less increase in debt service (1,219,855) 780,145.00 November 9, 1999 Savings from 1998-1999 debt fund 495,363.00 FY2000-2001 Original budget appropriation 2,000,000 Less increase in debt service (1,801,579) 198,421.00 Balance at May 22, 2001 FY2000-2001 Original budget appropriation July 11, 2000 SW Co Regional Stormwater Balance at May 22, 2001 $7,578,744.00 $1,500,000.00 (290,000.00) 1,210,000.00 * Of this amount $736,680 is currently being used for the lease purchase of refuse vehicles and will be repaid within two years. Respectfully Submitted, Damal Morris Director of Finance Apr ed By, ~~~~ Elmer C. Hodge County Administrator Y , r- O O N ~ v~ ~ rn O w O ~ o pA ~ Y p o °q cd ~' > C3 p a Q ~ a ~`~ N V • ~ i. CC CC .nw .~ it 0 ca 0 w O O U 0. 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O O p c ~ ~ a on ~ a. ~ ~ ' ~ x ~"' ~ y ~ ~ ° ~ ~ ~ o~ ~ ~ ~ c. a~ a~ L `~ ~ X o , ~, ~ ~ ~ w 4. ~ a i > ~ o 8 ~ ~ ~ b ~ 0.1 ° A ~ ~ ~ 'U' ~ y Q o o ~ ~ ° w ~° ~ ~ c ~ H ~ e a a, ~ ~ U Z F Ey ~3 ~ ~ ~ ~ ~ ~ ~ ~ ~ o U „ ~ ~ u ~ , N ~ ._ ~ ~ ~ L ~ ~ cLC ~ ~ ~ O U O O o . X .» W(S~ ~ ~U~ p o ~ ~ ~ O o a.WU o r1,UWU E -~ ~--~ N M ~--~ N M v~ ~--~ N M ~ ~O I~ 00 ~--~ N O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ rn 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N-5 C~a~z~#g of ~u~c~~~e QV'~0 ~xacl~mttfiQh DECLARING EiROUGH 8, 2001 AS UNITED WAY DAYS OF CARING IN ROANOKE COUNTY WHEREAS, United Way has been helping people in the Roanoke Valley since 1924; and WHEREAS, United Way of Roanoke Valley presently funds more than 80 health and human service programs throughout the area, ranging from child care and counseling to education and prevention programs; and WHEREAS, each year, United Way's Community Care Fund helps more than 80,000 people in Roanoke, Salem, Vinton and the Counties of Botetourt, Craig and Roanoke and continuously monitors the results of its programs to ensure that a measurable difference is being made in the community; and WHEREAS, September 6, 2001 marks the official kickoff date of the United Way of Roanoke Valley 2001 Campaign to raise $7 million and to designate athree-day, community event in which volunteers perform services at area United Way supported agencies. NOW, THEREFORE, I, H. Odell "Fuzzy" Minnix, Chairman of the Board of Supervisors of Roanoke County, Virginia, in recognition and support of this community event, do hereby proclaim September 6 through 8, 2001, as DAYS OF CARING in Roanoke County. H. Odell "Fuzzy" Minnix, ['hairman Elmer C. Hodge, County Administrator ATTEST: Mary H. Allen, Clerk to the Board / ~' • ~ ~ ~ Serving Alleghany County, Botetourt County, Clifton Forge, Covington, Craig County, Roanoke City, Roanoke County, Salem, and the Town of Vinton ~'~9t~~~~: 313 Luck Avenue, SW / P.O. Box 2569 / Roanoke, Virginia 24010 - ~ • ~ , Phone: 540.343.4417 / Fax: 540.343.4416 ~ ~~ ~~ ~ E-mail: rvarcC~rvarc.org / www.rvarc.org OVERVIEW OF ACTIVITIES/ACTIONS Roanoke Valley-Alleghany Regional Commission Meeting Thursday, April 26, 2001 • Introduced and welcomed Ms. Renae Vincent to the Regional Commission. Ms. Vincent, who was recently appointed as the new Craig County Administrator, will serve as a Craig County representative on the Regional Commission. • A Nominating Committee was appointed. The committee's task is to recommend a slate of nominees for chair and vice chair of the Regional Commission. Elections will take place at the July Commission meeting. • Dr. M.H. Wilkinson reported on the "Report of the Commission on Virginia's State and Local Tax Structure for the 21s` Century". Dr. Wilkinson served as staff director of the State Commission that was appointed to examine the current tax structure supporting Virginia's state and local governments and the present division of responsibility between the two levels of government for the provision of public services to the Commonwealth's citizens. The State Commission endorsed and submitted 11 recommendations to the Governor and General Assembly on the issue. Commissioners were asked to contact the Regional Commission staff if they were interested in receiving a copy of the report. (Executive Summary of the report is attached.) • Approved an application from the Troutville Volunteer Fire Department seeking federal funds from the USDA Rural Development, in the amount of $662,000, for the expansion and renovation of the facility. • Commissioner Lee Osborne, serving as Chairman of the Commission's SERDI Assessment Committee, distributed "A Proposal to the Roanoke Valley-Alleghany Regional Commission to Address the Issues Presented in the SERDI Commission Assessment". Recommendations found in the proposal will be discussed at the May Commission meeting. BACKGROUND: In the spring of 2000, the Commission worked with representatives from the Southeast .Regional Directors Institute (SERDI) to examine the region's needs and compare those needs to the programs and activities of the Regional Commission. Focus group sessions were held with various community and regional leaders to examine the Regional Commission from their perspectives. SERDI developed an "Assessment Report" from the focus group discussions. The Regional Commission then established an Assessment Committee, N'7 chaired by Lee Osborne, whose role would be to review the material provided by SERDI and to prepare recommendations for the Commission to consider. The Commission's SERDI Assessment Committee consists of one Commission member from each participating locality. Commissioners Don Davis and Howard Packett updated the Commission on the Roanoke Valley Regional Long-Range Water Supply Planning project. The Regional Commission helped to organize this regional planning effort in the summer of 1999 when drought conditions heightened the need for cooperation. Participating localities include: Bedford County, Botetourt County, Roanoke County, Roanoke City, Salem City, and the Town of Vinton. In addition, Franklin County has recently agreed to attend upcoming meetings. It has been suggested that Montgomery County be asked to attend in the future. Goals of the group are as follows: (1) maximize the utilization of water resources; (2) examine present and future water needs, and (3) prepare recommendation for ensuring an adequate water supply for the future. (For detailed information on this undertaking, contact Helen Smythers, Director of Community Development at the Regional Commission, who serves as staff to the project.) • Mr. Strickland highlighted the recent meeting of the National Association of Development Organizations (NADO) held in Washington, DC. Topics discussed at the meeting included: telecommunications, health care, economic development, transportation, TEA-21, and environmental streamlining. n-~ Commission on Virginia's State and Local Tax Structure for the 21St Century (House Joint Resolution No. 578/1999) Commission Members Dr. Thc~nut~ k. Morris. CHAIRMAN Elnora H. Allen Peter N. Chase Mensel D. Dean, Jr. The Honorable James W. D_vl:e. Jr. Dorcas T. Helfant Douglas M. Jerrold (Resi~,re~l) Rodney A. Jordan E. Randolph Lail Charles H. Majors Dr. John E. Petersen Geor~•e B. Putrh Karen L. Shields Ex Officio Members The Honorable Ronald L. Tillett. Secretary of Finance Danny M. Payne. Commissioner, Virginia Department of Taxation Staff WELDO\ COOPER CE1"rER FOR PL.'I3I,IC SERVICE M. H. Wilkinson. Ph.D.. Staff Director Robert S. Hodder. Ph.D., Deputy Staff Director Leisa R. Steele, Executive Assistant Jayne Weber. Webmaster HOUSF, COnI>IITTEE OPF.R.aTIO\5 Da~•n B. Smith. Senior Committee Coordinator N-~ EXECUTIVE SUMMARY This Commission was requested to examine broadly the current tax structure supporting Virginia's state and local governments and the present division of responsibility between the two levels of government for the provision of public services to the Commonwealth's citizens. Fundamentally, this body was asked to evaluate, given current social and economic trends, the adequacy of existing arrangements to address Virginia's future needs. Following the receipt of public testimony from around the Commonwealth, and after extended consideration of relevant data, this Commission concluded that measures should be taken (1) to establish a more efficient alignment of responsibility for the provision of public services with the revenue sources required for their provision, (2) to broaden the revenue base of localities generally, (3) to recognize in the formulation of state aid programs the considerable disparity that exists in the social, economic, and fiscal condition of our political subdivisions, (4) to arrest and reverse the erosion of existing state and local revenue bases that results in an upward impetus on tax rates, (5) to establish a permanent, broad- based entity committed to a continuing analysis of state and local fiscal concerns, (6) to protect and enhance an environment in Virginia that sustains equitably our vital business community, and (7) to promote greater equity in the development and application of tax instruments for all our citizenry. Consistent with the perspective presented above, the voting members of the Commission unanimously endorse and submit the following proposals to the Governor and General Assembly for consideration. We recommend that: 1) the state increase substantially its support for both the operational and capital costs of the local school divisions; 2) the state go~rernment assume the full operational cost for the provision of all mandated services provided through the Comprehensive Services Act, the public health departments, the Community Services Boards, the local and regional jails, and the local social service/welfare departments; 3) at least six (6) percent of the state's annual individual income tax collections be dedicated for return to Virginia's localities for the purpose of broadening their revenue base and reducing their dependence on real property taxation; 4) the state move to protect the role of its sales and use tax in meeting the fiscal needs of the Commonwealth by (a) participating in the Streamlined Sales Tax Project, an interstate effort designed to N-~ standardize state sales and lase tax provisions in order to overcome congressional opposition to mandating their interstate collection, (b) critically reviewing all current exemptions to the sales and use tax, and (c) extending the tax to certain categories of services and new data/knowledge-related products; ~) increased opportunity be afforded localities to work in concert to address regional transportation concerns; 6) the state's individual income tax be revised, in arevenue-neutral manner, to effect chan~.;ts in its tax rates, tax brackets, personal exemptions, and standard deductions; 7) the taxing authority of counties be made commensurate with that of cities; 8) the state critically review both (a) the tax-exempt status currently granted to all non-governmental property in Virginia and (b) the restrictions that currently limit the service charges that may be applied to tax-exempt property; 9) a permanent, broad-based fiscal study commission be established to provide to the Commonwealth's elected leadership on a continuing basis advisory comment relative to the current and prospective fiscal needs and resources of Virginia's state and local governments; 10) localities be permitted to retain, for needed flexibility in their revenue options, their current authority to levy the merchants' capital and business, professional, and occupational license taxes; and 11) increased opportunity be granted localities to collaborate in regional economic development activities. The Commission acknowledges that none of the recommendations above can, nor should, remove from Virginia's localities the necessity to scrutinize their expenditures and to prioritize their public service needs. This Commission anticipates that future years will present localities with a growing intensification and complexity of ser~rice needs which will demand the utmost in frugality and efficiency. Moreover, the Commission also anticipates that state fiscal concerns may well require an incremental implementation of the various recommendations, such that the full beneficial impact of these proposals will not be immediate. In our judgment, however, the recommendations cited above collectively constitute a set of measures that will benefit the Commonwealth as we proceed into the 21S` century. ii ,~ ~:~ . C®~1[~lI®N~]EAI.'I'~ o f ~gR~INIA DEPARTMENT OF TRANSPORTATION CHARLES D. NOTTINGHAM COMMISSIONER 1401 EAST BROAD STREET RICHMOND, 232t~2000 JAMES S. GIVENS STATE SECONDARY ROADS ENGINEER May 7, 2001 Mr. Elmer C. Hodge Roanoke County P. O. Box 29800 5204 Bernard Drive Roanoke, VA 24018-0798 Dear Mr. Hodge: The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in April 2001. All additions to and abandonments from the Secondary System are effective the day they are approved by the State Secondary Roads Engineer. This date appears in the far right column of the monthly report. These changes will be presented to the Commonwealth Transportation Board at its monthly meeting on May 17, 2001. If you have any questions or comments about this report, please call Martin Law at 786-7399. James S. Givens .;~,~ h ~ (~ State Secondary R ads Engineer JSG/MII ~Q.,. - ~.~~_ WE KEEP VIRGINIA MOVING r . ~ b y O '~ ~ ~ ~ G O f/) C ~ G a L' ~.~ C v ..a .~ .~ L F v L ^,~ l/1 y ~ ~ y'0 a +~ •~ ~~ ~ F~ v •~ L 0 ~ y .G 4a ~ ~ '~ bD Q ev b ~ o z v a v L 0 ~ Lam' O C v O ~ U C O w bD U w o o l o I o ', N N N i _N ~ I ~ ~ I ~ i O I O~ ! i O M O O ~ ~ ' \ N N ~. N N N ~D .-. M N Vl ' N ~D ~ ' ~ I y ai y C bD C ~ U ''. rC~ .b ~ 7 ~ ~ N "' . I U ~ `~ N b C~ O F-' ~ y ' 1 p ~ .a ~ ~ U ~ ' ~ ~ , ~ o I o o F. ~ ~ o ~ ~ •~ ~ ~ N Q C U I Q N I N ~ 7 ~ I O ',O U U ', ~ Cx H I' c o 0o j O O W ' l~ U ~ ~ i U ~'~ N ~ i ' ' ~ '. o ~ y ~. ~n y c G '' = ', ,~ i o ', ~~ ~',~ ~ ~ ~ O ~, I N ~ N ~ 0 0~ o ,o i G N • ; ~ 7 V N I I i a ~ I.,, I ~, .b j .b Q y I ~ I ~ ~ ~ ~ > .~ 7 ~ '~ Q U ' i ~ .D ~ C ~ y ' > ~ Q ~~ w ~ ~ p ~. ~ ~ Q '~ ~ ~ I H 3 v ~ ;, i I ~ W ~ h t p ''. ~ ~ Q o U I~ W'~ i ~ o 0 L H V i ` 6> L U E -~ f~ iti Io 0 N r~ ~Q ~~ '~ CS O r O 'O O CIS Q v ~~ IE 'V ilk 0 i ~ O N '~ I O >, ~' Q 0 ~~ y i h~ 0 I V ~i h '~ r d C{ ~~+ C i~ r 'v v 0 h K t ACTION # ITEM NUMBER ~J`~ ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: Accounts Paid -April 2001 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: Payroll 4/ 13/01 Payroll 4/27/01 Void Checks Manual Checks Direct Deposit Checks $4,986,728.33 $613,106.81 $164,113.31 777,220.12 631,088.75 160,521.26 791,610.01 (726.47) (726.47) 760.72 760.72 $6,555,592.71 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: Danial Morris Director of Finance 1 .~' Approved () Mnr;nn hT No Yes Abs Denied () McNamara Received () Church Referred () Johnson To () Minnix Nickens Y ACTION NO. ITEM NO. "I'" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: REDISTRICTING WORK SESSION COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This Work Session will provide an opportunity for the Board to review several redistricting plans developed by the Redistricting Committee. Attached you will find (1) a copy of a resolution the Board adopted on March 13, 2001 that established guidelines for the 2001 redistricting of Roanoke County, and (2) a document which lists the various plans and the actual population and percentage deviations. Since the existing election districts percentage deviation exceeds 16%, it will be necessary to modify the current district boundaries. Each of the plans for Board review satisfy legal requirements. We will have available at the work session maps showing the district line adjustments. The Hollins University Plan moves Hollins University (Plantation Rd and Williamson Rd.) from the Hollins District to the Catawba District; and moves the Vinton District to East U.S. Route 460. A minor adjustment corrects a problem at the top of Poor Mountain along 12 O'clock Knob Road. The Woodlands Plan moves all of precinct 207 from the Hollins District to the Catawba District; moves the Vinton District to East U.S. Route 460; makes the 12 O'clock Knob adjustment; adjusts the Cave Spring District to Bandy Rd./Crowell's Gap Rd (Rt. 657); and keeps Hollins University in the Hollins District. The Castle Rock Plan makes all of the changes in the Woodlands Plan, and splits the Castle Rock precinct to alleviate a problem of overcrowding identified by the Registrar. Finally, the High School Plan responds to several requests to place a high school in each election district. If the other plans could be described as minor, out-patient surgery, this plan would be described as major surgery. It splits North Lakes subdivision between Hollins District and Catawba District, moves the Bent Mountain precinct to Catawba District, Cotton Hill precinct to Windsor Hills District, Castle Rock to Cave Spring District, extends Cave Spring District to Bandy Rd./Old Virginia Springs Rd, and expands Vinton District into the East and West Ruritan Rd area. 1 ~r' The Committee has followed the Resolution of the Board establishing guidelines for the Redistricting process, and has attempted to minimize disruptions and major changes (except for the High School Plan). We hope to have a computer with the required software available at the Work Session to show the Board the process and opportunities to manipulate the mapping and census data. We will also show the Board the General Assembly district lines, and their effect on County redistricting. At the conclusion of this Work Session we anticipate that the Board will give staff final direction to prepare a redistricting ordinance for Board adoption in June, 2001. Respectfully submitted, Paul M. Mahoney County Attorney Action Vote No Yes Abs Approved () Motion by Church Denied () Johnson Received () McNamara Referred Minnix to Nickens U:\WPDOCS\AGENDA\REDIS\Redistricting.rpt.frm 2 ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13, 2001 RESOLUTION ADOPTING GUIDELINES FOR THE 2001 REDISTRICTING OF ROANOKE COUNTY, VIRGINIA WHEREAS, on February 27, 2001, the Board of Supervisors of Roanoke County held a public hearing to receive public comments on developing guidelines for the redistricting of Roanoke County in accordance with the decennial census; and WHEREAS, notice of this public hearing was published in the Roanoke Times and World News, the Salem Times Register, the Vinton Messenger, and the Roanoke Tribune; and written notice was sent to numerous civic organizations; and WHEREAS, the Board of Supervisors finds that the following procedures shall guide the 2001 redistricting process. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: That Roanoke County shall continue to be divided into five single-member election districts; and 2. That the Town of Vinton should be contained entirely within one district; and That each district will have equal population based upon the 2000 Census, with no more than aplus/minus 5% deviation between districts; and 4. That each district should be compact and contiguous, unusual elongations or irregularity of boundaries should be avoided; and 5. That each district shall be identified by clearly defmable and distinguishable boundaries such as streets, rivers, streams, drainage features, or other permanent physical features shown on official maps; and 6. That districts should reflect "communities of interest" taking into consideration rural, ~i suburban and urban interests, as well as income and neighborhood characteristics; and 7. That the location of racial or language minorities should be identified for the purpose of establishing districts; and 8. That one or more Roanoke County redistricting plans shall be prepared by Roanoke County Registrar Diane St.John, County Planner Terry Harrington, and County Attorney Paul Mahoney. 9. That this resolution shall be effective from and after the date of its adoption. G: \ATTORNEY\SPB\Redis \resolution.wpd ~, ~ ..ter 2000 Redistricting Plans (May 15, 2001) Ideal District Population: 17,156 Baseline (Existing Magisterial Lines) District Total Population Population Deviation Deviation Percentage Catawba 16,446 -710 -4.14 Windsor Hills 17,360 204 1.19 Cave Spring 17,300 144 0.84 Vinton 15,931 -1,225 -7.14 Hollins 18,741 1,585 9.24 Total Population 85,778 Hollins University Plan Catawba 17,498 342 1.99 Windsor Hills 17,288 132 0.77 Cave Spring 17,300 144 0.84 Vinton 16,644 -512 -2.98 Hollins 17,048 -108 -0.63 Total Population 85,778 Woodlands Plan Catawba 17,785 629 3.67 Windsor Hills 17,288 132 0.77 Cave Spring 17,300 144 0.84 Vinton 16,644 -512 -2.98 Hollins 16,761 -395 -2.3 Total Population 85,778 Castle Rock Plan Catawba 17,723 567 3.3 Windsor Hills 16,815 -341 -1.99 Cave Spring 17,788 632 3.68 Vinton 16,691 -465 -2.71 Hollins 16,761 -395 -2.3 Total Population 85,778 High School Plan Catawba 16,971 -185 -1.08 Windsor Hills 17,366 210 1.22 Cave Spring 16,970 -186 -1.08 Vinton 17,280 124 0.72 Hollins 17,191 35 0.2 Total Population 85,778 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY MAY 22, 2001 RESOLUTION 052201-9 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Closed Meeting File ACTION NO. ITEM NO. " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In June of 2000, the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter require that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5%) percent inflation factor. SUMMARY OF INFORMATION: The first reading and public hearing of this proposed ordinance was held on May 22, 2001, the second reading is scheduled for June 12, 2001. The current salary for Board members is $12,658.97. There is an additional annual compensation for the Chairman of the Board at $1,800 and for the Vice-Chairman at $1,200. This ordinance increases salaries by 4°/0. FISCAL IMPACTS: A 4% increase would cost $2,531.75 ($506.35 each). The new salary for each Board member would be $13,165.32. G:~BOARD\2001.\May22\5-22salariesrpt.doc ctfully submitted, Paul M. Mahoney County Attorney R-I No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred ( ) to Motion by Church Johnson McNamara Minnix Nickens U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd R-i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $12,658.97 by Ordinance 061300-7 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading and public hearing on this ordinance was held on May 22, 2001; the second reading was held on June 12, 2001. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 4% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $13,165.32 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice- chairman of the Board will receive an additional sum of $1,200. U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd This ordinance shall take effect on July 1, 2001. R- U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd MAY-14-2001 10 58 OSTERHOUDT PRILLAMAN NATT 15407740961 P.02i02 LAw Of->:TQ~S ~.. Ul~'TERHOUDT, PRILLAMAN, NATT, IIELSC)HF.R, POST, MAXWELL ~ FF.RGUS()N, PLG ~At'~ j,''LI;C'TF{IG Itpwy, ,~".w. Rdw(trd A. PiAtt Please reply to: P. O. I3f7x '~U4t37 P. O. Box 20487 $ ALL^Df. VIR(:TN IS f.'. 11:5:7 Roanoke, VA 24018 ~t(7AxoKB, ~' 1R(iINIA 2~~.0 lt3 • UU~f) r. a. Ft„x a ro f3iTact: (540)725-8180 (~~oj P80-000CI 1J6 "~ ('""'°"""Q ~TRr.'si Fax: (540) 772-0126 (SaUt :'~„~~-su~t0 &mail; enattlR?(7pnlaw.cam FAX (54U) 77~-OI~O Fwz (x•.,,) :.nn-oaec~ May ] 4, 2001 V1A FACSIMILE: 772-2193 Cle>'1~, Board of Supervisors County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Re: Rezoning Request - RI•1N Properties, LLC -Colonial Avenue Rear Sir or Madam: Please be advised that my client does not desire tv proceed with this rezoning request before the Board of Supervisors. WE arE, this day, withdrawing the request for rezoning. Very truly yours, OSTERHOLTDT, PRILLAMAN, N,A,TT, HELSCHER, YOST, MAXWELL & FERGUSON, P.L.C. ~Q ~~ ~--- Edward A. Natt EAN/csb pc: Mr. Steven L. Nash / Mr. 'William F. Richards VIA FACSIMILE: 989-9290 Mr. Tirn Beard VIA FACSIMII.E: 772-2108 TOTAL P.02 S'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 22, 2001 ORDINANCE 052201-10 TO CHANGE THE ZONING CLASSIFICATION OF A 1.5-ACRE TRACT OF REAL ESTATE LOCATED AT THE SOUTHWEST CORNER OF ROSECREST ROAD AND ROUTE 221 (TAX MAP NOS. 86.12-3-14, 86.12-3-15, 86.12-3-16, AND A PORTION OF 86.12-3-13) IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2 (CONDITIONAL) TO THE ZONING CLASSIFICATION OF C-1 UPON THE APPLICATION OF STEPHEN D. FREEMAN AND MARIE FREEMAN WHEREAS, the first reading of this ordinance was held on April 24, 2001, and the second reading and public hearing were held May 22, 2001; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 1, 2001; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.5 acres, as described herein, and located at the southwest corner of Rosecrest Road and Route 221 (Tax Map Numbers 86.12-3-14, 86.12-3-15, 86.12-3-16, and a portion of 86.12- 3-13) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of C-2, General Commercial District with conditions, to the zoning classification of C-1, Office District for professional office use. 2. That this action is taken upon the application of Stephen D. Freeman and Marie Freeman. 3. That said real estate is more fully described as follows: 1 BEGINNING at a point on the westerly side of Brambleton Avenue (Route 221) at its intersection with the northerly side of Ryan Lane; thence S. 65 deg. 55' 23" W. 7.28 feet; thence N. 61 deg. 42' 37" W. 110.56 feet; thence N. 67 deg. 37' 35" W. 92.70 feet to a point on the easterly side of Bill and Kathleen Sizemore (Tax Map No. 86.12-3-18); thence N. 22 deg. 01' 17" E. 316.80 feet to a point; thence N. 83 deg. 39' 17" E. 102.10 feet to a point; thence S. 22 deg. 04' 17" W. 93.05 feet to a point; thence S. 68 deg. 11' 15" E. 130.38 feet to a point on the westerly right-of-way of Brambleton Avenue; thence with the same S. 24 deg. 34' 31" W. 475 feet to the point and place of beginning and containing 1.5 acres, more or less. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~. ~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 r _ ~ Lv. ROANOK~' COUNTY' D~'PARTMENT OP COMMUNITY d1.EY~'LDPMENT Appdicanta Name: Steherr, D, anal Marie Fre erna~. Zoroing: Rezoning to C-1 (Ofjic~ Used Tax Map No. 86.12-3-14,15, ~ 6 & a ~aortion of 13 PETITIONER: Stephen D. and Marie Freeman "~ CASE NUMBER: 12-5/2001 Planning Commission Hearing Date: May 1, 2001 Board of Supervisors Hearing Date: May 22, 2001 A. REQUEST The petition of Stephen D. and Marie Freeman to rezone 1.50 acres from C-2 General Commercial District with Conditions to C-1 Office District for office use, located at the southwest corner of Rosecrest Road and Route 221, Windsor Hills Magisterial District. B. CITIZEN COMMENTS No citizens spoke. C. SUMMARY OF COMMISSION DISCUSSION Mr. Harrington presented the staff report, explaining the purpose of the request. He advised the Commission that the property was designated transition in the 1998 community plan, and that C-1 zoning and office construction was consistent with the transition category . Mr. Thomason asked the height of the proposed building(s). Mr. Natt, representing the petitioner, said the building(s) would be 1 to 2 stories. D. CONDITIONS None E. COMMISSION ACTION(S) Mr. Thomason made a motion to approve the request with the conditions. Motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other Terran a Har ngton, Secretary Roanoke County Planning Commission s-~ STAFF REPORT Case Number:12-5/2001 Prepared by: Janet Scheid Applicant: Stephen & Marie Freeman Date: May 1, 2001 PART 1 A. EXECUTIVE SUMMARY Petitioners' are requesting to rezone 1.5 acres from C-2, Conditional to C-1, Office District. This property is designated Transition in the Roanoke County Land Use Plan and the petitioners' request is consistent with that designation. The property is located in the Windsor Hills Magisterial District. B. DESCRIPTION OF PETITION Petitioners want to rezone this property from C-2, Conditional to C-1, Office District. At this point, they have not stated a specific use of the property. In 1998, petitioners had this property rezoned to C-2 with the intention of constructing a senior living facility but they have decided that project is not feasible. The petitioners' property is located at the corner of Ryan Lane (private road) and Brambleton Avenue (Route 221). C. APPLICABLE REGULATIONS 1. Site plan review will be required. 2. All uses permitted by right in the_ C-1 District will be allowed if this request is approved. 3. A commercial entrance permit will be required by the Virginia Department of Transportation. S~a PART II A. ANALYSIS OF EXISTING CONDITIONS 1. Lot Area -The lot is approximately 1.50 acres and is relatively flat. The property is oriented towards the Route 221 frontage. Behind petitioners' site, the land slopes down to a creek and then rises slightly towards the adjoining residential property to the rear. The property is vacant. 2. Location -The site is located at the corner of Ryan Lane and. Brambleton Avenue across from Cave Spring Junior High School. 3. Access -Access to this site is from Rt. 221. B. ANALYSIS OF PROPOSED DEVELOPMENT Use - C-1 zoning allows, by right, financial, medical and general office uses. In addition, a variety of civic uses are allowed including clubs, day care centers and schools. Residential uses allowed by right include multi-family and two-family dwellings. These residential uses are only allowed in conjunction with an associated civic or office use. 2. Access to Site -Access will be from Rt. 221. 3. Circulation and Traffic - No specific land use or concept plan has been submitted by the petitioners. The majority of uses allowed by right in C-1 would not be large traffic generators. The exception to this is a daycare center. 4. Public Services -Public water and sewer are available to this property for domestic service only. The public water system is not capable of providing fire flows beyond that required for normal residential areas. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The proposed rezoning .is consistent with the Roanoke County Land Use Map designation of Transition. This designation encourages the orderly development of highway frontage parcels to serve as a logical buffer between highways and nearby residential uses. Office and institutional uses are recommended particularly on sites that are physically oriented toward the major street. 2 s-a PART I I I STAFF CONCLUSIONS Staff recommends approval of this rezoning request. PREPARED BY: JANET SCHEID DATE PREPARED: April 11, 2001 3 • County o~ Roanoke ' ' xe Cornmanity Deve?opment Planning ~. Zoning a X204 Bernard Drive P 0 Box 2x804 Roanoke, VA 24418-0798 (s40) 772-2068 F.'-1~Y (540) 772-2 i08 Date :-- 7 {J ?Zecee~~ed by: Ap[~iicaaun [c~: I PC722.4 dau.: I Placards issued: I SOS dace: ~.:f 1/ i~_.t~~~ -, c ..-, _ `, G ~~i CaS~ Nurabr, ~ ~ ~ ~ ~- r,ro l~+f ~~., ~ A + r j1 1 "r 1 ~ `u ti .; ~,~ '~,PP C~CA~T,T~S E ~ ~ ~y ,~ ~ ~ ~ , , `~ F , r + Check type of application tiled (check all that apply) p Variance ~ Rezoning u Speaiai Use C~~ITAC7- : Edward A. Na t t phone• 9 8 9- 0 0 0 0 A~oalicsnts nameladdress ~~v/zip P, O, Box 20487 Stephen D. and Marie Freeman Roanoke, Va 24018 772-Oi26 3539 Peakwood Drive rax No. Roanoke,_VA 24014 Owners nameiaddress w/zio Stephen ©. and Marie Fra°rnan 353x3 Peakwood Drive Roanoke, VA 24014 Property Location Southwest corner of Rosecrest Road and Route 221 86>12-3- 14, 15 ~ 76 a Tsr. Map.No.= a portion of 86.12-3-13 . of parcel(s): Acres: 1 .50 ±- acres I~ropese;d Zoning: C-1 Prnnosed Land Usc: Office Use Phone: 774-6500 Fax No. 776-0891 Magisterial District: Windsor i•-ii 1 ! s Community Planrring area: Cave 5 r i n id Existing Zonin: C-2 C I Exisnng Lana Use: Va n ,' l -1„,' i ~ ~ i~ , , Does the parcel meet the mirunurn lot area, width, and ,;rontage requiremlents ak the requested district'? Yes ~ No ~ IF NO, A VA.~t3.A.iYC1r ~S REQUAtED FIRST. Does the parcel meet rise nunimum criteria for the requested Use Type? Yes %~ No I:F' Np, :~ Y~.RIAivCE YS R3EQZIntED FIRST If rezoninc request, are conditions being proffered with this request? Yes ~ No ~ , ~ + , r,. .' ~~ i~i2 s i r~ -r4•ir,~~ i, ~ ~ i = ~'~:i fit - ~ +'. r ~ '~ ~~n11 S ri ~°r ~j. ~ ~+ + t) 1 t ; ~ ~,i -.~ T' 1 ~ ~ ;?;n,~, L, f~,, , d.~~ 5.:~ Variance of Sectiozz(s) of the Roanoke County Zoning Ordinance in order to: S-~ Is the application complete? Please check if enclosed. APPLIC?,TZOi`( W~1GL NOT BE ACCEPTED TF AN'Y OF TSE~ IT~T1i:MS A.RT NIISST`ii 'G OF` Iii iCO1Y1p~:EvE. V V ~ X A olicstion fcc X Consulradon ~ 8 ?12" x ll"concept plan p- Metes and bounds dcsaripcian _ Proffea, if applicable X Application '/. Ad'oini ro e, owners •~ Justin"lcatian Water and sewer application ~ ~ p P ~ry I hereby certify that ? am either the owner of the property ar the own~* s agent ar contract purchaser and sm acting with t>le knowledge and consent of the owae~. /~ _ Owns s Sianaturc p en reernan • ~~~~~~„ Owner's Signature rse reeman WO2d~_ WdSE=Z L~OZ-SL-~ C 'd --.. _.. 1 , wl , Qs-~.~,~~.c~~r~. ~ o~. ~,~o ~ c~~ ~~~~. ~s~. tipoLic:st ~~P~-3Ei*1 ~. P~ t ~ FS E~i11t~N ~ -^~ 'he PIa*ining Commission will study rezoning and special use peanut requests to det~:mine the neEd and iusti£xcatian for :he - +~+ :~~-~~ in terms of puotic heslth, safety, and g~nerai weitazc. Please ans•NE~r he :oilowtlLq questions as thoroughiy as possi'otE. ~ lditional space z necessar;~. Please explain ho~N the request fur~.ers the purposes of the ~onin~ Ordinance (5ecuon ~v-~1 a, w~,ti ~~ ul~ ~ulr~~~ tvuuu at the be~inninn or" the uQpiicabie zoning district classification in +he Z~ouing Crdiln.ance. The subject property was rezoned approximately two (2) years ago in anticipation of the owner developing an independent senior living project on the project. Since that time, said project has not become feasible. The property was originally zoned C-I and the applicant desires to return the property to a C-1 zoning so that it maybe used in accordance with the C-1 provisions of the County Cade. Please explain ho~v the project conforms to the en~rai guidelines an,d policies contained in ~~:e Roanoke Count3~ Community Plan. 'his is a change from C-2 Conditional to C-l. The rezoning is proposed in order to return the property to the zoning that existed prior to its attempts to develop an independent senior living facility on this property. The proposed use is appropriate in a neighborhood conservation district. r ,t~P,~ \) q p ~ if J d' rQ L'TC]C5, nLiu uiv ouai~+u+..~~+yy ...__, - --- Plesse descrioe the irrcpact s of the re nest on the ropc~rt itse.~, the a otrun~ p ~ . as th~ impacts on public. services and facilities, including waterisewer, roads, schools, parksirecreation and fire and rese~se. The proposed use will not have a negative impact on public services. There will be no additional demands on roads, schools, or fire. The water and sewer use will be significantly less than for the independent facility which is the present zoning. Wp2~d Wd95 ~ Z 1 OOZ-S l -~ ~ 'd {t , ,lid •', II ~I II I~-__ -- ---~~ -~ -- \'f----' ~~~ j`- • I I i 1 I li i III ~ ~ \ ~ ~_ I ~ 1 _~~~ -~-Y- _ ,-_ .~_ - __-- .. ll i I~ ~ i'~ll ```` 4 '' o r ~ ll ; , III `~ ~' . Ir ~ ~}`~-w~ 11 I ! ~ ~ !NI "r II ' I ~ IVI ~3 i~ ~ I~ ~ ~! 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II ~ I I i II i ,,• ~ ~./~ If ~ ' I ~ II , / I ~ I I I ~~ ; ICI ~ , .... I~ _..._ __ .. ~ ,; ~ II II I I II I "~QjN 1 I i•r i'~ v fl I ' i( ~ 4 j " Nj r=~ II ~ I ~ 11 ~ II li !; I 11;;I a 1 r i N I 3 y r , 11 I ', I i I II ' i I I ~ I I ; ii I~ ' 1 - j I_. - --- I--- ; ------ " ~ - i ~~ ; ; l II ~ I I u ~ ~ ; , II ~ I I 'I ' ' ` ~ ll ! I ~ / ', II ; ~i ~ ~ = ~ -- ` .. ...-- I '~ ,< / ' II ~ I 'I % If ~ I it I~ II 1 ======-=~'===------- ~~ -- ..-•- ~ I I f I ' I I i ~ 'l I i,l I ~ 7 f~0 i~OIItE t B~ , II ' ' : + it I I s' '. it 1 fl ' O v ~~ q a CIE !~ ~'~ !!~ !lam ~ ~, r~ ~ ~ ~ C011CEPf 17EVp„pplElff RAN fOR ~ °~ .°~ DOUG PREc?vtAN ~ ROaNOKE COUPLTY • `/IPGIM/• i ~~ ~~ ~~~~ _ ~3 a~g8 yp S ~ ~ ~~ ~~ ~ s ~ ~ ~ ~~~~ ~ ~p~~ ~~ _ , ~Q S ~$ ~ e » : Z~ $ a a a ~~ ~~~ I~ ~~~~ g$-' , ~ $ L~~~~ t~ 4~~ g~ ~~~ g r G~ 4 G'Q~ .~OANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants Narr~,e: Stehen D. and Marie Freeman Zoning: Rezoning to C-1 (Office Use) Tax Map No. 86.12-3-14,15,16 & a portion of i3 ~~ METES AND BOUNDS DESCRIPTION Address of Subiect Property: Southwest Corner of Rosecrest Road and Route 221 Tax Map No.: 086.12-03-14, 086.12-03-15, 086.12-03-16 and a portion of 086.12-03-13 Applicant's Name: Stephen D. and Marie Freeman Owners: Stephen D. and Marie Freeman LEGAL DESCRIPTION Beginning at a point on the westerly side of Brambleton Avenue (Route 221) at its intersection with the northerly side of Ryan Lane; thence S. 65° 55' 23" W. 7.28 feet; thence N. 61° 42' 37" W. 110.56 feet; thence N. 67° 37' 35" W. 92.70 feet to a point on the easterly side of Bill and Kathleen Sizemore (Tax Map No. 86.12-3- 18); thence N. 22° Ol' 17" E. 316.80 feet to a point; thence N. 83° 39' 17" E. 102.10 feet to a point; thence S. 22° 04' 17" W. 93.05 feet to a point; thence S. 68° 11' 15" E. 130.38 feet to a point on the westerly right-of--way of Brambleton Avenue; thence with the same S. 24° 34' 31" W. 475 feet to the point and place of beginning and containing 1.5 acres, more or less. G:\Users\CBaumgardner~ZONING1Freeman LEGAL.doc S- a. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 22, 2001 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 1.5-ACRE TRACT OF REAL ESTATE LOCATED AT THE SOUTHWEST CORNER OF ROSECREST ROAD AND ROUTE 221 (TAX MAP NOS. 86.12-3-14, 86.12-3-15, 86.12-3-16, AND A PORTION OF 86.12-3-13) IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2 (CONDITIONAL) TO THE ZONING CLASSIFICATION OF C-1 UPON THE APPLICATION OF STEPHEN D. FREEMAN AND MARIE FREEMAN WHEREAS, the first reading of this ordinance was held on April 24, 2001, and the second reading and public hearing were held May 22, 2001; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 1, 2001; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the zoning classification of a certain tract of real estate containing 1.5 acres, as described herein, and located at the southwest corner of Rosecrest Road and Route 221 (Tax Map Numbers 86.12-3-14, 86.12-3-15, 86.12-3-16, and a portion of 86.12-3-13) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of C-2, General Commercial District with conditions, to the zoning classification of C-1, Office District for professional office use. 2. That this action is taken upon the application of Stephen D. Freeman and Marie Freeman. 3. That said real estate is more fully described as follows: BEGINNING at a point on the westerly side of Brambleton Avenue (Route 221) at its intersection with the northerly side of Ryan Lane; thence S. 65 deg. 55' 23" W. 7.28 feet; thence N. 61 deg. 42' 37" W. 110.56 feet; thence N. 67 deg. 37' 35" W. 92.70 feet to a point on the easterly side of Bill and Kathleen Sizemore (Tax Map No.86.12-3-18); thence N. 22 deg. O1' 17" E. 316.80 feet to a point; thence N. 83 deg. 39' 17" E.102.10 feet to a point; thence S. 22 deg. 04' 17" W. 93.05 feet to a point; thence S. 68 deg. 11' 15" E. 130.38 feet to a point on the westerly U:\WPDOCS\AGENDA\ZONING\freeman.rzn.frm 1 sa right-of--way of Brambleton Avenue; thence with the same S. 24 deg. 34' 31" W. 475 feet to the point and place of beginning and containing 1.5 acres, more or less. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\freeman.rzn.frm 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOI~E COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 ORDINANCE 052201-11 GRANTING A SPECIAL USE PERMIT TO MICHAEL A. ANDERSON TO DEVELOP ANON-CONFORMING LOT OF RECORD WITH NO STREET FRONTAGE TO BE LOCATED IN THE 5100 BLOCK OF STARKEY LANE (TAX MAP NOS. 87.11-3-19, 87.11-3-20, 87.11-3-11 ), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Michael A. Anderson has filed a petition for a special use permit to develop anon-conforming lot of record with no street frontage located in the 5100 block of Starkey Lane (Tax Map Nos. 87.11-3-19, 87.11-3-20, 87.11-3-11) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 1, 2001; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 24, 2001; the second reading and public hearing on this matter was held on May 22, 2001. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Michael A. Anderson to develop anon-conforming lot of record with no street frontage located in the 5100 block of Starkey Lane (Tax Map No. 87.11-3-19, 87.11-3-20, 87.11-3-11) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: a. The grinding of stumps, brush and other types of wood products or materials shall not be allowed on the property. b. That there shall be no more than five tractor-trailer truck loads of mulch on the property at any one time. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance with two conditions added, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 Rd _~-ter--~ ~'`t.Rt• B33 S3 6. fi.16 Ac. 5075 J SO1B 5078 7.- /~ 5051 ry~ ,~ / ~~ 8 5045 / ,h ~ry~ - 1.75 Ac. ~~ ~ / 21, h° ,kk6 570 3.00 Ac. is i~ ` '7°j r w - 5• n`O~ S~ ~~ 9 ~ ~'~o h~ h0 , 741.9 ] N~ y N ~~ 2C ~~ 6711 .~iq ^. 1° r~ '~ ~~ oy ,~0~~ 'O , 9. ' ~ 5106 59 J 2 Pe ~ ~ 9C5 i~, = C 5150 1~. ~~ - ~ 2*~ . ~ Ss X9'4 ~ r 5 _ afi: ~ ~ 0 a ~ /1 G.B.S. ~ ~ . ~2 5173 ~~ 'o , .a ~ _ ~s 1~ ~ O 0 ^~ 3. 3 w m O ,Q X _ 0 ~h`1 ~ ~ ~ a 50. 46.21 ~ 5121 ~ ~ 5172 ry ' 18. 2. K ,~ t 83.5 t0. ~.: n'c 1.20 Aa(D) `'.D ~ ti 12 nni 'n N i, Q i oa~':'ry0' N ry 0.99..P.c. C) 1 ~ '~ ! ' , 1 ;. ~ 4 0 1 , . E ~, m ~.~ - ~ ~ 5120 - o ,~ , ~ 17. `S'J 129.8 ~ 162.39 _ 5739 ~ ' ~~ ~Oej% ~ ? 5773 ~ ~ ~ '6'r F ^ 5125 51 91.25 ~ 720 a . ~ 13. ~ ^ °i s177 v 5207 o$ `~ ` 16. 521s 1,00 Ac . 206.55 35. ~ 34. 5157 83.5 123.05 ~ ~ °f ' °+ 5150 ~' - ^ 15. ~ 14. 1j8..1> ~ - N ° 5745 ~ 1 1 120.36 1g1 ?'18.7 365.91 J 36. - _. _ Cemetery N S/ote M Hit/ Bootlst Cf ROANOK~E' COUNTY DE~'ARTMENT OF COMMUNITY DEVE~OPM~'NT Applicants name: Micl~,aet A. .~4nderson Zoning: Special Use To Proposed Zoning I-~ Tax Map No. 87.11-3-19, 20, & > 1 • PETITIONER: Michael A. Anderson CASE NUMBER: 15-5/2001 ~`,~'~ Planning Commission Hearing Date: May 1, 2001 Board of Supervisors Hearing Date: May 22, 2001 A. REQUEST The petition of Michael A. Anderson to obtain a Special Use Permit for 2.1848 acres to develop anon-conforming lot of record with no public street frontage, located in the 5100 block of Starkey Lane, Cave Spring Magisterial District. B. CITIZEN COMMENTS No citizens spoke. C. SUMMARY OF COMMISSION DISCUSSION Mr. David Holladay presented the staff report. Mr. Witt asked for clarification of the reason for the Special Use Permit. Mr. Holladay responded that the permit was not for the proposed use, but rather to develop the non-conforming lot. D. CONDITIONS None E. COMMISSION ACTION(S) Mr. Witt made a motion to approve the request. Motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other ~' Terrance arri ton, Secretary Roanoke County Planning Commission S 6 STAFF REPORT PETITIONER: Mike Anderson CASE NUMBER: 15-05/2001 PREPARED BY: DATE: PART I A. EXECUTIVE SUMMARY David Holladay 5/1/Ol ,~ The Roanoke County Zoning Ordinance requires a Special Use Permit for developing multi-family, commercial or industrial property that lacks public street frontage. Mike Anderson plans to move his business, Varsity Landscaping, to a site on Starkey Lane; a private street in the 5100 block of Starkey Road. Adequate access is available via an easement along Starkey Lane. The use of the property (Construction Yard) is allowed by right in the I-2 zoning district. The proposed development conforms with the policies and guidelines of the 1998 Roanoke County Community Plan. B. DESCRIPTION Mike Anderson is applying for a Special Use Permit to develop property that lacks public street frontage. The property is zoned I-2, Industrial. The site will be used for a Landscaping Contractor business. The proposed use is defined as Construction Yard, and permitted by right in the I-2 district. The site is located on Starkey Lane, a private street in the 5100 block of Starkey Road, in the Cave Spring Magisterial District. C. APPLICABLE REGULATIONS Sec. 30-23-5. Nonconforming Lots of Record (B) Any lot of record that is nonconforming because it has no public street frontage maybe developed, or an existing structure on the lot maybe expanded, provided the county reviews and grants a special use permit for the proposed development, expansion, and use in accord with the standards and procedures contained in Section 30-19 of this ordinance. Site development review by Roanoke County staff will be required. Virginia Deparhnent of Transportation (VDOT) review will be required if substantial improvements are made to Starkey Lane. PART II A. ANALYSIS OF EXISTING CONDITIONS ~~ Back ound -Mike Anderson plans to purchase 2.18 acres from Stranna Arthur, and a .24 acre abandoned well lot from Roanoke County. There is a small house on the eastern side of the property. Topography/Ve etg_ ation -Starkey Lane slopes up to the northwest. The topography levels at the well lot, then slopes down to the west and northwest. Vegetation is mostly open grass, with some trees along the northwest property line. Surrounding Neighborhood -Most adjoining properties are zoned I-2 Industrial. The well lot and eastern portion of Starkey Lane are zoned I-1, Industrial. Property to the north contains a single family home which fronts on Starkey Road. Adjoining property to the east contains a single family home. Marathon/AshlandPetro1eum storage facility adjoins to the south. Fabricated Metals adjoins to the west. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The petitioner proposes to construct 6,250 square foot, one-story office/shop in the northern corner of the property. Associated parking and outdoor storage areas would be located adjacent to the building. Upon completion of the new building, the existing house would be removed. The petitioner may use the house as temporary office space during construction. The curve of Starkey Lane would be widened to accommodate trailers. Access/Traffic Circulation -Access would be via Starkey Lane. The petitioner has negotiated a 30-foot access and utility easement along Starkey Lane. Traffic impacts should be minimal. Staff reporting to work and company vehicles entering and exiting would generate most of the traffic. Occasional deliveries would be received. Fire & Rescue/[Ttilities -Fire and rescue service would not be impacted. Public water is available and would be provided along Starkey Lane. Sanitary Sewer service and drainage easements would be acquired from the owners of the Fabricated Metals property. C. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The proposed development conforms with the policies and guidelines of the 1998 Roanoke County Community Plan. The property is designated Principle Industrial in the Future Land Use Guide. 2 ii County or Roanoke • ~, Communit;% Development Punning & Zoning X204 Bernard Lrive P 0 Box 29860 Roanoke, V:~ 24015-0795 (540) 7 72='068 FAX (540) 772-2108 For S tali Use Only Date received: ived by: Re c e Wp .. q s1 a y h ~ I t..•i•~~"2'~ Application Eee- oo PC~`BZA sate: ~- ?lacards issaed: I BCS date: Case Number (~ - s- 3 le~ (check all that apply) Check twe of appiication is ~ ;.~ Rezoning i~'Special Use O Varianc° ~ ~~` Phoned ~i'F" ~ ~ `~ "~ ~ I •' Applicants nameiaddress sv, zip - Li ,,~ ~ ~`~ ` ~~ ~ Ph one _ Gwner's narneiaddress w/zip J 17 6~ ' Properts~ Location r. ,,, ; ~ "~' I Magisterial Distract: ~~;, ~,~~? ~~rre,n, ~-~ ~"4 , 1 /_ ~ i.n ~:? :~'~z~"r~/ ~'~ . Communii;~ Planning area: Tai Nlap No.: ~' i. r/'-=~ - ~ `~~ ~~~ - , I Existing Zoning: ~: ,S ~' ~ ~ -~ -..~ ~ Size of parce~fs~~• Acres' .n ~ ~~~'~~ EY1SLln~ Land Use: ItE'Z~.~7?VG _-' ~D J.Pi~ ~L f~SE PLR.b~I~".~PPL °Cz ~'%S ~Z'Si Proposed Zoning: J -~ Proposed Land Use: ---- - __ t t' d di i t c s r e Does the parcel meet the minimum lot area, width, and frontage requirements of the reques Yes O No !~ IF` NO, ~ YAItZAi~iCE IS R EQITd~E~ FIRST . , Does the arcel meet the minimum criteria for the requested Use Type? Yes ~ vo 3 7 . ~ ! 9 f~`} P !Lo c Lam:.-s IF NO, A VAItiANCE IS IZEQLTII~D FAST ~a-Z O ~ 'S N o If rezoning request, are conditions being proffered with this request? Yes O _ i ~~RL~i~iGE~~PPL~C:-~ ~T~S (~~ Variance o€ Sectionts) of the Roanoke County Zoning Ordinance in order to: 7 J ~~'' Is the application complete? Please check if enclosed. APPLICATION V~ILL N©`I' ~~ =~CCEI~~3 IT' ?~1~"~ OF 'I'HESII ITIli1~I5 ARE ,VLISSINO OR INCOMPLETE. R/S V ~ ~ Consultation R/S V ~~ 8 1/2" x ll" concept plan R/S V '~ ~ Application fee ~ ~ ~ Application ~ Metes and bounds description ! Prorfers, ii applicable ~ ~ 7ustincation I Water and sewer appiication ~ ~ Adioining properc~ owners I hereon certify that I am either the ownero~f the pr opem;o> the, nes s aget or contract purchaser and am acting with the l~owledee and ~ ~ consent of the owner. .:-~--''~ J,,~ ~ ,''~' ' ;:~ ~~ ~~' ~+ 'j ~ ,s~. Z_;,,_~ ~j~., ,~4~.~ ,.~_ , ~ ,. ___._._. pwne:'s Sienarure s ~ ~;S''~li~ s~t~iv ~'~R R~ZtJ~~V~ fl~.t 5~`ECL"~ USE ~~RPL><`~ ~~'~ST _ '. Applicant ~9a'' ~'i ~.:, r~"+r-~z,. 7~`:-. ~_ ..e P?arming Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer she following questions as thorousniy as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-~; as ~,vell as the purpose found at the beginning of the applicable zoning district classification in the Coning Ordinance. ~ ,' Please explain how the project conforns to the general auideiines and policies contained in the Roanoke Countzr Communit<~ Plan. ~ ~' ~. ,.~, Please describe the imoactts) of the request on the property itself, the ad}oining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parksirecreation and lire and rescue~'n~ ~ ~ ~'?t'~t~ ~~ `.~- ~ ~,'" ~~,',~ ~~ Cz,C'f'f?.~:~ J'~'~rr1~ ~;/Gi j '~3 ~r did: gG~j~' l-vii:!., j~ ~ /^ p-^ ~~:~ a~~~ R ~~~~xx r~~~Rr t ~ ~._,'" Q. ~ ~ a IJI Tapypt~ ~ xaR I i I ~ ,~ ~ ~' ~ ~~ i y "~ ~ 1 ~' ~ b ° \ `' \ ~ ~ ~ ~ R ~ i \ ~ ~ ~ ~'o ~ d ~~~~ ~~~~~~ ~ ___ ~ -- -.._. -___ ~A~ ~ ~~~. ~~~~~~ ~ 41 v1 b ~ I O ~ , ~ ° b c ~ ~ ~ b ~. ~, ,--~ A~~~ ~ a T~~ ~ ~ ~~ -' `~~~ r i ~ ~~ ~g~~~~~~~ ~ Q ~ ~'~ ~~ ~ ~ I ` ~, ~~ j ~~~~ ~~ a ~~~~ Mp ~ ~~~~ ~ o ~ ~~ ~ ~~~ ~ ~ ~~ ~ ~ ~ ~ a b ~~ a ~~ ~a ~~ I ~ ~~ ~ ~~~ 3 TaR~ 3 6 \ ~ .:'~ MHFCH ~ ~~ ~ . - ~ ~ ~ ~ ~. p,~, J664 dRV.19LETON AVENUE. SW PHONE 1540) ]]4-44tt m-0ar r.tom ENGINEERS-SURVEYORS-PLANNERS P.O.80%20449 FAX: 15 4 01 7 8-94 45 RnANn-L. VIRGINIA ROANOKE. VIRGINIA .4018 _ E-JMIL:hWt(gtLUhLSDENPGGOM n ~ j. 570., •. ~ ~ ~ 71 I ~ '~- ~ %~ ~ g5 , o ~ ~ `~ ~ -?? D - . . ~ ~~ ~ - ~ I ,qIR; P,ELIE~ ~ 2 ~'~ ~% M.H. 87.1 1 i~ ; ~ J ~ ~ ~ /~ ~ .: G5 i ~' ~' .S ti 4, % ~ b / / ~U ~~ `~~ 8. ~ 1.75 ,4c. ti ~.. g~ ~~ 3.00 Ac. ~ ~ ~j - 5125 87.1 1 a ,~g~s -/'~ mss, - ` - 5i5o 10. ~ ~ ~ ' ~ , `~ ~ ~ ~ 4.~~ ,~. ~C7 / ~ ~ ~ , 512 . 3 ~ ~ ~ ~ , ~ ~ ~J "~ 87.11 ~,~ ~y, r ~ ,o~ 2~~ ~ ti 18 ~' ~? 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'~~„' ,, oo ,~: -- --__ _ __ ,.~- ,~. ~ • ...31 7 835 ~ T `.05 ~ I_ °i i • I •~,, ~ ~' •• r , ir9 ~ ~~ ;SUS ~ i;;r ~.. o ~ ~ ~ ~ .q = a • . r 1 ; s~.n - .i. •• • { 05 i~ ~. .. ._ - J ~..: ~ L Q ,~ . . - _ r, ,_ ~r ., _ _ 1 " T ~ ~t *~ _T ; I ~ i ' 1 +~ ` /t y~'~ X..i~ `- _1 - ~'~~r ', It ' .~ _ .~ r ~ "~.~.--h.. i • i i` y . -.,._ w , ~ A _. _ ~ '.. .^ .. .. '.,. `7..........._..._ '" - ~. .. ~. i •' ~~ ~.. . ~~.. NivB-~5 ~ ' y .... .: _.. ~ B - _ ,, f ~ ~ 2 _ ... ;, ` .. _.... Rd t'~e33 S 5025 t 6. 6.16 Ac. 5078 5028 7.- B SCaS 1.75 Ac. - h~ ,;,6 570 5 20. ~ 5777 3g" ; ~ 5725 ~ti , 0~~ X0 9. Ql 5106 5q ~ 2 J 6 d 5 `f/J~ 3~~ 59 ~ ~ 6, 515G 1~. ~~ - ~.^ .. tam' ~ Ss 99.4 t s g6 ~2 o p0 R. C2. S. ~ v t2 5'13 ~ ' ~D ` c O . ~O : S d o ~'J 3• y f O p o O `, ~ ~ , ~ s ~ a 'L0 18 5127 zt ~ °' Qa' '( 5772 , ' . ' , ~ 183.5 'o 19. om ryo N N 0.99 ~a C) '1 .~ ~ ~ 1'1. ~ 4 ~ - ~ 6, ~ m 4. m ~0 ,^ - ;'~ ~ 57 20 - o ~ 17. ~s - 129.8 ~ J 162.39 5739 ~ 2 ~029;A 2 ~ 5123 j / . s r ~ ^ 5725 L', 91.25 120 8 ~° ~ s727 13. ~ ~ " 5207 6 1 :.. off. . _ 5275 1.0o ac . 206.55 35. ~ 34. 5157 83.5 123.05 ~ ~ °~' - °j 5150 - ^~ 1~ . ~ 14. 7 ~e J> ~ - ~ ° s7a5 m 7 2 ~ 18 7 120.36 74 ~ 365.91 J 36. .. _ Cemete:r N S/ate M Hi// 9ootist Ci, ROANOKE COUNTY Applicants name: Michael A. Anderson DEPARTMENT OF Zoning: Special Use COMMUNITY DEVELOPMENT To Proposed Zoning I-2 Tax Map No. 87.11-3-19,20,&11 ~ J ,~'"~ ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 ORDINANCE GRANTING A SPECIAL USE PERMIT TO MICHAEL A. ANDERSON TO DEVELOPANON-CONFORMING LOT OF RECORD WITH NO STREET FRONTAGE TO BE LOCATED IN THE 5100 BLOCK OF STARKEY LANE (TAX MAP NOS. 87.11-3-19, 87.11-3-20, 87.11-3-11 ), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Michael A. Anderson has filed a petition for a special use permit to develop a non- conforming lot of record with no street frontage located in the 5100 block of Starkey Lane (Tax Map Nos. 87.11-3-19, 87.11-3-20, 87.11-3-11) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 1, 2001; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 24, 2001; the second reading and public hearing on this matter was held on May 22, 2001. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the Board finds that the granting of a special use permit to Michael A. Anderson to develop anon-conforming lot of record with no street frontage located in the 5100 block of Starkey Lane (Tax Map No. 87.11-3-19, 87.11-3-20, 87.11-3-11) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U: \W PDOCS\AGENDA\ZONING\anderson.michael.sup.wpd AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 ORDINANCE 052201-12 GRANTING A SPECIAL USE PERMIT TO NEXTEL PARTNERS, INC. FOR AN EXTENSION ON TOWER HEIGHT LOCATED AT 880 BRUSHY RIDGE ROAD (TAX MAP NO. 45.01-1-71), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Nextel Partners, Inc. has filed a petition for a special use permit for an extension on tower height located at 880 Brushy Ridge Road (Tax Map No. 45.01-1-71) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 1, 2001; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 24, 2001; the second reading and public hearing on this matter was held on May 22, 2001. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Nextel Partners, Inc. for an extension on tower height located at 880 Brush Ridge Road (Tax Map No. 45.01-1-71) in the Catawba Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The height of the proposed tower, shall not exceed 120 feet above existing grade. A monopole type structure shall be constructed. The structure shall have a structural capacity to be increased in height to 160 feet, however, the tower shall not be increased in height above 120 feet unless the increase is required to accommodate co- loration of equipment for another vendor/provider, and any increase in tower height above 120 feet shall be subject to an additional special use permit application. (2) The tower structure and all attached hardware shall be a flat matted color so as to better blend into the landscape and reduce visibility and light reflection. (3) No lighting shall be installed on the tower structure or equipment building. (4) This tower shall be structurally designed to carry sufficient loading and the site shall be developed to accommodate the additional buildings necessary to accommodate co-locating of communications equipment of at least two other vendors/providers, in addition to the number of vendors/providers currently present, in addition to the City of Salem and CFW. In addition, by executing the Special Use Permit, the applicant and owner of the land agree to make the tower and tower site available for lease within the structural capacity of the tower and at reasonable costs adequate to recover the capital, operating and maintenance costs of the tower location required for the additional capacity. (5) If the use of the tower structure for wireless communications is discontinued, the tower structure shall be dismantled and removed from the site within 30 days of notice by the County, and the Special Use Permit shall become void. (6) As a part of construction, all unused structures, poles and antennas on the property shall be removed and 8 foot security fencing shall surround the compound. 2 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 c~. . '~~~ . . ~r ~ ~~ ORTH ~-`~ 71.1 _ 1.0o Ac. 71 ~`2.~1 ,~c. ~ ~0. p90 1.03 Ac.(D) a ^,~ s~ s 0.79 Ac.{C) 6~. s ~~~ 5 `~~` P. C. B. S. 61. Beo 7.17 Ac.(D) ~Q) 6.01 Ac.(C) ~, ti ,~'`.' 1. ego 7.09 Ac. 851 ~~ cb- ~' X1.9 ,55.82 ~O 100 1p0 ''~ ~ 100 6 3 . ~ a' "7 . ~, ~ ~~ r 25 26 27 2B 843 3.50 Ac. ~' ~ ~~ ~a 0 101.24 101.24 101.24 104.37 '~~ '``L ,`?~~~66 31 156.22 106.88 106.E c~,~~ .8. 23 11. N .T2 ~3 34 ~ ~,~. ,~ ~ 1-3 . ,~ 14 . nn -U. 22 ~Q•. 94.39^ ry a ~~ o .~12~ 100 920 N . .p 1 'oo Ss~ C,'Q~ ~ 150.66 89.55 54.1 ~~ Dr ROANOK~' COUNTY Applicants narrze: Nextet Par~ne~s Inc. ~'~ Zoning: Special Use ''~; DE~'ARTMENT OF ,5, COMMUNITY DEVELOPMENT Proposed Zoning: Same 3~ Tax Map No. 45.01-1-71 { .~ S-`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 ORDINANCE GRANTING A SPECIAL USE PERMIT TO NEXTEL PARTNERS, INC. FOR AN EXTENSION ON TOWER HEIGHT LOCATED AT 880 BRUSHY RIDGE ROAD (TAX MAP N0.45.01-1- 71), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Nextel Partners, Inc. has filed a petition for a special use permit for an extension on tower height located at 880 Brushy Ridge Road (Tax Map No. 45.01-1-71) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 1, 2001; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on Apri124, 2001; the second reading and public hearing on this matter was held on May 22, 2001. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the Board finds that the granting of a special use permit to Nextel Partners, Inc. for an extension on tower height located at 880 Brush Ridge Road (Tax Map No.45.01-1-71) in the Catawba Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The height of the proposed tower, shall not exceed 120 feet above existing grade. A monopole type structure shall be constructed. The structure shall have a structural capacity to be increased in height to 160 feet, however, the tower shall not be increased in height above 120 feet unless the increase is required to accommodate co-location of equipment for another vendor/provider, and any increase in tower height above 120 feet shall be subject to an additional special use permit application. (2) The tower structure and all attached hardware shall be a flat matted color so as to better blend into the landscape and reduce visibility and light reflection. (3) No lighting shall be installed on the tower structure or equipment building. U: \W PDOCS\AGENDA\ZONING\nextel.partners.sup.wpd s-Y (4) This tower shall be structurally designed to carry sufficient loading and the site shall be developed to accommodate the additional buildings necessary to accommodate co-locating of communications equipment of at least two other vendors/providers, in addition to the number of vendors/providers currently present, in addition to the City of Salem and CFW. In addition, by executing the Special Use Permit, the applicant and owner of the land agree to make the tower and tower site available for lease within the structural capacity of the tower and at reasonable costs adequate to recover the capital, operating and maintenance costs of the tower location required for the additional capacity. (5) If the use of the tower structure for wireless communications is discontinued, the tower structure shall be dismantled and removed from the site within 30 days of notice by the County, and the Special Use Permit shall become void. (6) As a part of construction, all unused structures, poles and antennas on the property shall be removed and 8 foot security fencing shall surround the compound. 2. That this ordinance shall be in full force and effect thirty (30) days after its fmal passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\nextel.partners.sup.wpd 2 PETITIONER: Nextel Partners CASE NUMBER: 16-5/2001 Planning Commission Hearing Date: May 1, 2001 Board of Supervisors Hearing Date: May 22, 2001 A. REQUEST The petition of Nextel Partners, Inc. to obtain a Special Use Permit for 2.14 acres for an extension on tower height located at 880 Brushy Ridge Road, Catawba Magisterial District. B. CITIZEN COMMENTS No citizens spoke. C. SUMMARY OF COMMISSION DISCUSSION Mr. David Tickner presented the staff report. Mr. Harold Timmons represented the applicant in the proceeding. Mrs. Hooker asked how the extension will be placed on the top of the tower, to which Mr. Timmons replied that a crane would hoist the apparatus. Mrs. Hooker asked if the applicant was comfortable with revised condition 3 stating that no lighting would be permitted on the tower or structures on the ground. Mr. Timmons replied that, as far as he knew, the FAA would not require lighting for the extension of the tower. Mr. Robinson expressed concern that the applicant would return in the future and ask for another extension of the tower. Mr. Timmons stated that even at 160 feet, there would still be some minor coverage problems around the Dixie Caverns area. CONDITIONS The height of the proposed tower, shall not exceed 120 feet above existing grade. A monopole type structure shall be constructed. The structure shall have a structural capacity to be increased in height to 160 feet, however, the tower shall not be increased in height above 120 feet unless the increase is required to accommodate co-location of equipment for another vendor/provider, and any increase in tower height above 120 feet shall be subject to an additional special use permit application. The tower structure and all attached hardware shall be a flat matted color so as to better blend into the landscape and reduce visibility and light reflection. • No lighting shall be installed on the tower structure or equipment building. • This tower shall be structurally designed to carry sufficient loading and the site shall be developed to accommodate the additional buildings necessary to accommodate co- locating of communications equipment of at least two other vendors/providers, in addition to the number of vendors/providers currently present, in addition to the City of Salem and CFW. In addition, by executing the Special Use Permit, the applicant and owner of the land agree to make the tower and tower site available for lease within the structural capacity of the tower and at reasonable costs adequate to recover the capital, operating and maintenance costs of the tower location required for the additional capacity. • If the use of the tower structure foa- wireless communications is discontinued, the tower structure shall be dismantled and removed from the site within 30 days of notice by the County, and the Special Use Permit shall become void. • As a part of construction, all unused structures, poles and antennas on the property shall be removed and 8 foot security fencing shall surround the compound. E. COMMISSION ACTION(S) Mrs. Hooker made a motion to approve the request with the conditions. Motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Terrance rrin on, Secretary Roanoke County Planning Commission s S_ `I STAFF REPORT PETITIONER: Nextel Partners, Inc. CASE NUMBER: 16-5/O1 DATE: 04/23/01 PART I A. Executive Summary The request is for a Special Use Permit on a parcel approximately 2.41 acres, with an address of 880 Brushy Ridge Road, in order to extend the height of an existing 100 foot tall wireless communications tower for the placement of existing antennae arrays higher up on the tower. The property is currently zoned AG-1 Low Density Agricultural with a Special Use Permit for the existing tower. It is designated as Rural Preserve in the Community Plan. There is not a direct correlation between the land use determinants and policies of the Rural Preserve land use designation and usage of land as a tower. The immediately adjoining land uses consist entirely of either vacant land or larger lot single family residences, with a more developed single family neighborhood further down the mountain. There are two existing structures (mechanical buildings) and tower on the property, which is a 100-foot monopole tower. Access for the proposed project is via a private access road off Brushy Ridge Road, Route 1138. B. Description This is a request by Nextel Partners, Inc. for a Special Use Permit on a 2.41 acre parcel of property located off Brushy Ridge Road, in the Catawba Magisterial District. The proposal is an extension of the existing 100 foot tall monopole tower for placement of wireless communications antennae on property zoned as AG-1 SUP. The existing antennae are located at the eighty five foot point on the tower. The property is located close to the Interstate 81 corridor. The applicant also proposes the addition of a nine foot by sixteen foot mechanical building on a ten foot by twenty foot concrete pad. At this time, no architectural blueprints or plans have been submitted for the building. C. Applicable Regulations Towers are allowed by Special Use Permit in the AG-1 Agricultural/Rural Low Density District according to Section 30-33-2 of the Zoning Ordinance. The following requirements are applicable: The tower extension would have to meet the requirements set forth in Section 30-87, for tower design standards, lighting and airport safety, and site plan review. Site Plan review and approval by County Staff, in accordance with Section 30-90 of the Zoning Ordinance, will be required. The existing tower was approved by Special Use Permit in June of 1998. Several conditions were imposed by the Board and are detailed in the analysis of the proposed development. Federal Regulations - In 1996 the federal government amended the laws that apply to the cellular telephone industry, including guidance on local zoning authority. The federal communications Act of 1996 preserved local zoning authority in the siting of broadcasting towers. However, Section 704 of the Act states that such local regulations I} shall not unreasonably discriminate among providers of functionally equivalent services; and II) shall not prohibit or have the effect of prohibiting the provision of personal wireless services". S-~l In adopting this language it was the legislative intent to "provide localities the flexibility to treat facilities that create different visual, aesthetic, or safety concerns differently to the extent permitted under generally applicable zoning requirements". The act also clearly maintains the FCC's jurisdiction over radio frequency emissions and any radio interference. Finally, the act requires substantial written evidence in a written record for any decision to approve or deny a cell site. Local Regulations - In the interest of preserving the scenic and natural beauty of Roanoke County the goals of the County are: to achieve a long term reduction in the number of towers, to achieve a reduction in the height of towers, especially those located along or near ridgetops of major mountains and landforms, and to relocate towers that exist within a high visual impact area. It is the official policy of the County to encourage and promote the co-location of antennas on existing public and private structures within the County. Therefore permits for new broadcasting towers should only be requested and granted when no other reasonable alternative exists for locating needed antennas. When no other reasonable alternative exists for co-location, broadcasting tower locations at elevations lower than surrounding ridge lines are preferred. PART II A. Analysis of Existing Conditions Location The property is located in the Catawba Magisterial District, at the end of Brushy Ridge Road, Route 1138. Although the road is State owned and maintained, it is a dead end road with only 4 residential lots. Lot The lot currently has a 100-foot monopole tower, and another guy wire tower approximately 40 to 60 feet tall. There are also several structures, which include a twelve foot by sixteen foot shelter, another building approximately ten feet by sixteen feet, and an eight foot by ten foot concrete pad with a generator. The lot itself is fairly level inside the fenced in area, but drops off significantly behind the fence to the west. Access The applicant proposes no additional access and anticipates using the existing access from Brushy Ridge Road. Surrounding Neighborhood The surrounding environs consist of either residential or vacant property. Immediately adjacent and to the southwest of the lot use is a water tank owned by Roanoke County. To the south of the property are 4 residences on Brushy Ridge Road, on lots between 3.5 and 7.17 acres in area. Two vacant parcels are to the east, and three are to the west. To the north is a small vacant lot, adjoining a residential lot 12.75 acres in area. Adjacent Zoning All lots adjacent to the proposed project and in the immediate area are zoned AG-1 Low Density Agricultural. B. Analysis of Proposed Development Property Characteristics: The property is proposed for the extension of an existing 100-foot tower by 20 feet in order to move an existing antennae array up higher to provide better service coverage. The property is zoned AG-1 Low Density Agricultural and allows this use by Special Use Permit. The existing tower was approved for this S4 site in June of 1998. Within that approval, there were several conditions imposed by the Board. Those conditions are as follows: 1) The height of the proposed tower, shall not exceed 100 feet above existing grade. A monopole type structure shall be constructed. The structure shall have a structural capacity to be increased in height to 160 feet, however, the tower shall not be increased in height above 100 feet unless the increase is required to accommodate co-location of equipment for another vendor/provider, and any increase in tower height above 100 feet shall be subject to an additional special use permit application. 2) The tower structure and all attached hardware shall be a flat matted color so as to better blend into the landscape and reduce visibility and light reflection. 3) No lighting shall be installed on the tower structure or equipment building except as may be required by the FAA. 4) This tower shall be structurally designed to carry sufficient loading and the site shall be developed to accommodate the additional buildings necessary to accommodate co-locating of communications equipment of at least two other vendor/providers in addition to the City of Salem and CFW. In addition, by executing the Special Use Permit, the applicant and owner of the land agree to make the tower and tower site available for lease within the structural capacity of the tower and at reasonable costs adequate to recover the capital, operating and maintenance costs of the tower location required for the additional capacity. 5) If the use of the tower structure for wireless communications is discontinued, the tower structure shall be dismantled and removed from the site within 30 days of notice by the County, and the Special Use Permit shall become void. 6) The location of the tower structure and related equipment shall be as shown on a site plan for Little Brushy dated 4/24/98. 7) As part of construction, all unused structures, poles and antennas on the property shall be removed and 8 foot security fencing shall surround the compound. The Planning Commission can recommend conditions to the Board to insure that this application meets the specific and general standards for this use. In this case the Planning Commission, and Board, if this project is approved, should re-adopt these conditions to reflect the tower extension and new ordinance requirements regarding broadcasting towers. Those revised conditions can be found in the staff recommendations of this report. Site Lavout/Architecture: The petitioner's proposal includes a 100-foot existing tower and mechanical building. The extension of the tower is proposed at 20 feet, bringing the overall tower height to 120 feet. The proposed mechanical equipment housing is approximately nine feet by sixteen feet on a 10 feet by ZO feet concrete pad. The building is within 4 feet of the fence line, but well outside of the required setback for the district. Access/Traffic Generation: Access to the site from Brushy Ridge Road is via a private ingress/egress easement.. According to the applicant, the only regular traffic generated will be a monthly inspection and maintenance visit by a company employee. VDOT has commented that the tower extension will not generate a significant increase in traffic and that the current entrance is satisfactory. S-y Fire & Rescue: The development itself should have little if any impact on the levels of service. However, the applicant should be aware that the tower must comply with Section 30-73 of the County Code, which deals with the emergency communications system, to assure that the tower extension does not interfere with the system. Drainage/Floodplain: The previous project received approval for its plan, and since the land disturbance is minimal, no extra stormater management is anticipated. Screening & Bufferins: Because adjacent properties are also zoned AG-l, and no parking spaces are required, no screening or landscaping is required. Water/Sewer: The lot is served by public water; however, use of these facilities is not anticipated. As it relates to Roanoke County's goals and official policies pertaining to the placement of new telecommunications facilities: Yes No 4Do any reasonable alternatives exist'? Are there other existing structures that are of suitable height and location in the surrounding area? ®Is the height lower than the surrounding ridgelines? Is the height the lowest height necessary? Is the tower design a monopole design or other of least visual impact? Is it within a critical viewshed of the Blue Ridge Parkway or Appalachian Trail? Is it within or adjacent to an area designated as being an area of local scenic, historic, ecological or cultural importance? ®Can the facility provide the opportunity for at least 3 other providers to colocate? Is the site currently served by existing roads and necessary utilities? ®Are the base and top elevations of the proposed tower relative to surrounding landforms and structures? Is the proposed tower compatible with adjacent land uses, i.e., neighborhood compatibility? The following section is taken from the checklist required for each application, and conversations with the applicants. The tower itself is an existing monopole, which is the most favorable type as set forth in the Broadcasting Tower ordinance. Without rehashing items contained within the application and supplemental information, the tower is a 20-foot addition to an existing tower, standard panel antennae and one self- contained equipment shed on an ten foot by twenty foot concrete slab. The site itself is comprised of a 30' x 30' fence-enclosed area on the southeast corner of the lot. S J~~ In the original Special Use Permit application approved in 1998, several of the stipulated conditions were intended to allow for the colocation/structural extension on the tower. The structure was to have the capacity to be increased to 160 feet in height, and have sufficient loading capacity to hold several other communications vendors/providers. OThe applicant did not provide a list of alternative sites evaluated. One reason is because the applicant is already located on the tower at the eighty five foot mark. However, colocating on an existing structure meets the objectives of the County goal to minimize the proliferation of (new) towers. ®The height of the tower is higher than immediate surrounding property. The existing tree canopy is approximately 40-60 feet above the ridgeline. A site visit and the applicant's photographs provided show that in many areas, the existing tree cover shields the tower from view. In other areas, the existing water tank is nearly as visible as the tower itself. 4The original tower application required the ability to colocate two additional users. Because the applicant already has a system on the tower, this would not be one of those users. The tower would still have the structural capacity to be increased 40 feet. Typically, communications providers have required 20 feet of vertical separation; it could be surmised that two additional providers could be provided above 120 feet. The applicant did not provide specific information on adjacent foliage and tree cover, in relation to the height of the tower. Much of this question can be answered by viewing the photographs. The tower is higher than immediate landforms in the Roanoke Valley, but lower than Catawba and Fort Lewis Mountains to the north. The enclosed maps with the green, blue and red areas depict a scenario of both existing conditions and proposed for communications coverage for the area with respect to height of the antennae array. One shows the existing coverage at 85 feet (where the antennae are located currently) and the other coverage at 120 feet. The green represents areas where the coverage will can penetrate structures such as buildings and homes. There is a significant increase in this aspect in the Salem west county area and to the north towards Catawba Mountain. The blue areas show slightly less ideal areas, with weaker signals. In these areas, signals have the ability to penetrate vehicles but not necessarily structures. These areas are smaller with the increased tower height, as many are now within the green areas. The red shows areas of even weaker signals or the need for open space for signal reception. The most significant decrease in these areas is in close proximity to the tower, where the ridgeline itself may be a factor in signal strength. The photographic simulations show how the proposed addition to the existing tower would look from several perspectives. With the case of this particular tower, it is simple to see the height of the existing tower, and get a better grasp of how great (or little) of a change the addition will have to the immediate environs. From the site plan, it can be seen that no new land disturbance wi71 be taking place. Most of what is shown (the fence, the road, the gravel area, and structures) is already existing. The housing for the new equipment appears to be far enough set back from the property lines. C. Conformance with the Community Plan This property is designated as Rural Preserve in the 1998 Community Plan. The Rural Preserve category designates mostly agricultural and open space land use types, and generally require a high degree of protection. Desirable land use types include agricultural production, agricultural services, forest and wood products, parks and outdoor recreation facilities, rural residential and rural institutional uses and mining 5Y and extraction operations. Some of the favorable land use determinants that this project possesses include a location where agricultural zoning is in effect, the existence of rural residential, and ready access. Unfavorable determinants include location where agricultural uses are predominant, resource protection (ridgeline would not be protected), and a location which does have urban services. The use of the property for a broadcasting tower does present some conflicts with- the Community Plan. However, given the County goal to reduce the proliferation of towers, the utilization of an existing tower could be seen as in compliance with the goals of the Community Plan. D. Conformance with County Development Standard The proposed project is in general compliance with the new Broadcasting Towers Ordinance section of the Zoning Ordinance. The overall height of the tower is less than the maximum allowable 199 feet. The tower appears to meet the setback requirements (as the construction of the tower was approved). The tower has the capacity to locate additional service providers, and is monopole in design. Finally, and most importantly, this application is for colocation on an existing tower, although the applicant has antennae already on the tower. However, because this is the extension of an existing tower, and not a new one, this does reduce the total number of towers in the region. The original application included conditions that the tower have the capacity to be increased in height, and that it have room for additional providers. This would indicate that it was the intention of the Board to allow for extension/expansion of this tower at some point. The project, if approved, vTould be required to meet site design review and approval as set forth in Section 30-90. PART III Staff Conclusions According to the Community Plan, this area has been designated as Rural Preserve. The adjacent properties consist mainly of larger lot residences and vacant land. According to the Zoning Ordinance, broadcasting towers are allowed by Special Use Permit. The proposal is fora 20 foot extension of an existing tower. Any extension of this tower must be preceded by a new Special Use Permit, as set forth in the ordinance in 1998. Roanoke County has made it clear that this type of colocation is desirable in order to reduce the proliferation of towers in the Valley. The site is along a major transportation corridor in Southwest Virginia. The addition will have minimal impacts on traffic, utilities, or other public services. The applicant asserts that this is the height needed for them to provide their communications services. The site plan is relatively straightforward, and many elements of it are already incorporated into the existing development. In the photo simulations, the tower extension appears to have little additional impact in relation to the existing tower. If the Commission is in support of this Special Use Permit application, then the following conditions, remaining from the original tower application, and reflecting the new ordinance, must be imposed: 1) The height of the proposed tower, shall not exceed 120 feet above existing grade. A monopole type structure shall be constructed. The structure shall have a structural capacity to be increased in height to 160 feet, however, the tower shall not be increased in height above 120 feet unless the increase is required to accommodate co-location of equipment for another vendor/provider, and any increase in tower height above 120 feet shall be subject to an additional special use permit application. 2) The tower structure and all attached hardware shall be a flat matted color so as to better blend into ~- the landscape and reduce visibility and light reflection. ' County o:~ ~ioa~ao~e Cotxxmunzty I~evetopmexzt PI2.Si17.7.i1g ~L Zfli31Ii~ 5204 Bernard 3~rive ~ '~ B4R 2980Q RoilIlO~, ~f}s ~~~-~7~$ (5~0) 772-268 FAX (S4fl) 772-21t~8 ?~nr staff Use Onl~r I?ate received: Re^.xived by: 3 1 ~~ iol Appii~tioa fa: PC/B-~clate: ~.,; ~ oo ~ Nl K} ~ C 1 PlacaTda s~~; $OS date: ~.2 i"1 ~ `~ ~ ~ Case Num~: 1 ~ -~.~ (2 OG .....,• - ;,:. M.~.. :,,,:. ;<... °:~ >~: i.4 ` , ~,~~ rr ~r' 11C7'l~ .: •. Check type of application fried (chec's all that apply) d Rezoning ~Speciai Use D Variance l Applzcants name/address w/zip _ Phone: ~D r " 1 `-~--c'3~ ~`~ _ 12.9~~~, '~!'~ s2 ~{~O L Z Fats N'o,5~ ~ ~v ~` ~ da to Owners name address w/nip (~ l ~ ~, 4.kt- ~ra-t ~ ~~ ~ Lf i 5 "' Phone ~ b~ ~~ic2r~ Fax N o . ~z,~,~~-~~~g~~ ~' Prope Location ' ~Ia asterial District: C ~t~~,t.U-~P,~.. ~8~t3 X35 ~ ~Lti~ C-~I/ ~~ g, D.t3 f ~i. ( $~ 'ib~d Community Planning area: Tax Map N'o.: ('A-rzc~L ~ 1 ~ Fxi,stiIIg honing: ~~7 -' ;~- ~f-~' ~t -- f -~f T~ Crtirn~.? rJ LC~N~ 'y~Gta - Size of parcel(s): Acres: r~' •~ 1 ~C ~ ~;,asting Land tJse: C.~M~? ~~-- _ ,;: L,.. ,....., .~~.. .. ,v ~ k ...n<w: .. .,l...C ....... .......... ~.. .. ~....... .:.... ..,~... q~~~~Kyyy~ F/ "/ ''F:. .~~.f. ~j~ ^~r ~r~ ~q<•]~ ~:.~Q~~. !31211 ~ .~~' ~~~• U ..y . PropOSed ZOII1nST: J~Hu Proposed Land Use: ~}~~. -' REI.v~5"i ll~il~ ~1~'i~i~~1 ~2D~ i ,~ ~ `C~W~- [-~~a t-~`'T- - baes the parcel meat the minimum lot area, width, and franta;e requirements of tl:e requeste3 district'? Yes No O ~ N®, A VARIANCE ~S SQUIRED ~'7RSI'. Does the parcel meet the minimum criteria for the requested Use Type? Yes' No D L~' NQ, A V~YANCE IS 1tEQiTIRED FIRST Tf rezoning request, are conditions being proffered with this request? Yes O No C3 >J ,.`1.. .;.wwi'i.:....r , .~. .e..N... ;~('{ w.+~L. u .r ..Iy. 7`: .:s• r..H'•• .f:i .,k..•; ~::.t .: ..~ + - q!; J. <.~.. . .r.: ,.L:. ~.,~.., i..r f~Y .'!", ~1 ('~'~T ~~~ /~1 ,raj.. . .. .:... ...,.,. ,.,4~'~,, . u .. ....:.... .:.... Variance of Section(s) of the RoanoJ~e Gaunry Conine Ordinance is order to: ~--y Is the application complete? Please check i# enclosed. A~1'LIC~iTION WIC N©T BE ACCE~D II' Ate' ®k' 'I'~ESE I'I~11dS ARE NIISSlNG OIt, II~TCCNIPI.E'I'E. R/5 V i2/S V RIS V . Consaltation 8 1/2" x l l" concept plan Application fe: Application Metes and bounds description Proffers, if applicable 3ustificauon Watcr and stwo. application Adjoining property owners Z I~reby certify that T am either' the owner o~o.~s~1 thc'avrners, a~o_X-:~o~ract purchaser and am acting with ttte Irnowledge and _~, consent of the owner. 1 /'` r ~ ,/ ~ -' ,.:....~ --~----,r..- = --~-°.~.,_ ~, ~?Wric~:'S Signature ...w_ ._ _..:~ ~t ~-0` ~/~~ s~ l~o~~ wd ~''~,~,~~4s~z- ~ z-~ ..:... :, ~. ...... ,. _.r..: ..:....:.:.. ;.. :~ .. ... _ 'i?'R~~ ~.~:II. "~ Apgiicant ...~ the __ - - 'r re uests to dete:mino the ae... and justincation for ~-f •Yal use rmi q r d _ _ ._d rezoning am ~ pe e Plaruung Conmussia..: -. Y .age ~ ~~ of public health, safety, and general welfare. Plesse aaswer ;.he following questions as thoroughly as possible. 'C3se additional space if necessary. Please explain how the request fuzthers the purposes of ttie Zoning Ordinance (Sectiom 3a-3~ as well as the purpose found at the beginning of the applicable zoning district classification in Ehe Zoning Ordinance• ect conforms to the getter~l guidelines anal policies eonrained in the Roanoke County Please ,explain how the Proj Community Plan. -z -,-_ acts of the request on the property itself, the adtoxmng propezu~, ~„u ~G J~L~~~6 ~~-+ r., Please describe the imp {) g arks/recreation and fire and well as the i~aeLS on ~xblie services and facilities, inciudin water/sewer, roads, schools, p resc-se. ~i21~ ~ lw ~ ~ ~~J az~F~ ~!~ ~k-nt3G ~i~' ~ woa~ w~~~=z le®z-tz-~ ~ ~t~~~~~5~ _ ConsuitanL Starr Mesnoer: '] ~;~~5• c I~l'C.s 'i'G7~t~~R~S A.I~1"i:r ~;:~~~.v.C 1:1A'3'~~D ~~E'T ~it1.p~I~A; r E MfV1{ i E a 5Y r~lG i~' i ' wand re iacement broadcasting towers and as3ociated antenna not axceedina tf ~i~y (?0} fe°'t in height arld ale P located w.dthin arsy commercial or :ndustrlal ~onin.g disc ie~'¢rovtde,d' a) the prop:°sed 'tower is a rr<onapoCe tyke de_ig~ P~ ,,~.; b) tYie genera( Brea of the proposed tower is currently served by apove ground utilities including ..e.,~l,c ¢ower~ and t~elephQne poles; artd c) all oilier use and design standard's'for tine cansti•ucfiart oz tr~s b'roacc~as~irlC tc~er and associated $aciiities are me:- ' ~ tl structure within Che Count! Provided said antenna does not meefeee on err exrs ng ~~•.. .~ ore than ten (10) , a be installed . Y _ ~ ~is<<n stn.cture m as m y ,._ ~ . ~ ~t o, ~,he• ex g RntenEl d~el;i'~itivri o` a broadcasting tower, does not mcre~~e Elie he,gnt and does not result in the structure and antenna exceadinC the maximum savcture height t4r that zoning dist'rsct. + TempcFary towers erected fora period not to exc°°d twenty>one daya• w . • a~1l1aG iNrORMATION SMALL 8E R;=~utR~~ As PART gF THE S~~ciaL t~s~ ~i=RMI T FOR A 1 Zi)= FvLL ~RpApCf1,ST ~QW'ER 1N ADDiTiO~t TO STA!lIDARD APFLICATICK RE~U{RE;v~E~ t S- Utilities that are currently present on ste: "~L C~9 ies required that are not currently present on site: expected route flf linkage; Estimated riaise level in decibels: R raa~ic28•~.~L~ S~ucwre Tyne: ~ j~Monopele ~ Q other (descripiion) -.~-' Q Lattice Tower Proposed height of tower excluding antenna: ~~~ 5 D G Guyed Tower ExiSt7rJC~ ~~ r 1 ...rr~ .~ , ~T Existing height of surround'',°~ ''~=canopy and/or buifdinr~s: Construcifon m2terial and finish of tower.-~'~~~~'~ ~ Finish: ~~~~~ Material: Stealth Oesian {description) 'p(Zo(~~ a0' c~-t~~St~tJ S ecifc tower location ~~ ~~ ~~~ Longitude ~O~C~f DGy' J~-~ a Latitude: ~~ ° 1 ~ ' ~ ~ ~ Ground elevations in mean sea fevei or the proposed tower site: !-t'-~ Two mower has structural ability to accommodate: ~ One __~, G Three othe ~noviders. ~ d ©irectiansl Panel Ci panabaiic Antenna ~ Whip Antenn2 Ci Omni-Directional Antenn2 ~ Other (description) .3 .~~-s~~ ~~`~ ~~ {) ~ ~ ~~~ Dimensions of Anterfn2{s} -height !width 1 depth Material Gnd finish of the ¢roposed antentn2 s • ~~ , Finish: '~ rViateriai: o{~~wina iniorma~ion muss ~e su~rnire~ ~~~arazely in e+the~- a wr~~~en or mappes~ -~rmat. ~~~~ P~ WO~Id WdS l: Z l 00Z- l Z-E ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants name: Nextel Partners Inc. Zoning: Special Use Proposed Zoning: Same Tax Map No. 45.01-1-71 S-`I a~ .r .~ 0 ~. a~ 3 a 0 a, ~ ~ ~ 0o c,_, o ~ ~r M ~ O N ~ ~" ~ p O ~' O y^„ 4-+ ~ O ~ 3 ~' ~~ ~ , 0 .~ 0 0 a, ~ y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 ORDINANCE 052201-13 ENACTING ARTICLE VI. FEE FOR SERVICES OF CHAPTER 2 ADMINISTRATION OF THE ROANOKE COUNTY CODE, TO REQUIRE A PERMIT TO OPERATE EMERGENCY MEDICAL SERVICES VEHICLES IN THE COUNTY, TO ESTABLISH REASONABLE CHARGES FOR PERMITTED ACTIVITIES AND MINIMUM STANDARDS FOR OPERATIONS, AND TO PROVIDE FOR APPEALS FROM DENIALS, REVOCATIONS OR SUSPENSIONS OF PERMITS WHEREAS, the Roanoke County Departments of Fire and Rescue is committed to protecting the health and safety of all the citizens of Roanoke County by providing timely responses by its trained emergency services personnel to emergency situations; and WHEREAS, the County of Roanoke has embarked upon a program to hire fifteen additional trained fire and emergency services personnel to provide an acceptable level of response to calls for emergency services; and, WHEREAS, the cost of emergency transports by trained emergency services personnel is usually covered by most health insurance policies so that charging individuals for the cost of emergency transports to hospital emergency rooms or other appropriated locations for emergency care is an appropriate means of funding a part of the cost of Roanoke County's emergency services; and WHEREAS, Section 32.1-111.14 of the Code of Virginia empowers the Board of Supervisors of Roanoke County to enact an ordinance which establishes reasonable conditions for the provision of emergency services within the county, including granting of permits, limiting the number of emergency medical service vehicles to be operated in the county, establishing reasonable charges for providing emergency services, setting minimum limits of insurance coverage, and establishing such other regulations as are reasonably necessary and consistent with other laws and regulations for the operation of emergency medical service vehicles; and WHEREAS, the Board of Supervisors of Roanoke County makes findings of fact that, having previously established the goal of providing emergency medical services and advanced life support services within an acceptable level of response time to the county's population which would necessitate the hiring of not less than fifteen (15) additional trained emergency services personnel funded, in part, by the fees generated by this ordinance; and WHEREAS, the first reading of this ordinance was held on May 8, 2001; and after notice as required by law, the second reading and public hearing was held on May 22, 2001. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That ARTICLE VI. FEE FOR SERVICES of Chapter 2 ADMINISTRATION, be enacted as follows: ARTICLE VI. FEE FOR SERVICES Sec. 2-130. Definitions. As used in this chapter, the following words and phrases shall have the meanings as set forth in this section, unless the context clearly indicates a different meaning: Ambulance: The term "ambulance" shall mean any publicly or privately owned vehicle that is specially designed, constructed or modified and equipped for and is intended to be used for and is maintained or operated to provide immediate medical care to or transport of persons who are sick, injured, wounded or otherwise incapacitated or helpless. Emergency: The term "emergency" shall mean an unforseen condition or circumstance in which there is a need for immediate medical care in order to prevent loss of life or aggravation of illness or injury. Emergency medical services vehicle: The term "emergency medical services vehicle" shall mean an ambulance, rescue squad vehicle, fire truck or other government owned vehicle which may be used for or is maintained or 2 '~ operated to provide immediate medical care to or transport of persons who are sick, injured, wounded or otherwise incapacitated or helpless. Patienf: The term "patient" shall mean an individual who is sick, injured, wounded or otherwise incapacitated or helpless. Permit: The term "permit" shall mean a permit issued by the county administrator or his designee, authorizing the operation of an ambulance. Person: The term "person" shall mean an individual, firm, partnership, association, corporation, company, group of individuals acting together for a common purpose, or organization of any kind. Section 2-131. Charges for ambulance services. The Board of Supervisors may establish by resolution, upon recommendation of the County Administrator and the Chief of Fire and Rescue, reasonable fees for the provision of emergency medical services by all emergency medical service personnel, whether volunteers or paid public employees, and by all private ambulances operating under a permit issued pursuant to this article. Section 2-132. Permit required; exceptions. (a) No person shall operate or cause to be operated a private ambulance or emergency medical services vehicle from within the county to any other location within or outside the county, unless such person possesses a permit. (b) The Chief of Fire and Rescue, or his designee, is authorized to determine and prescribe the areas of service within which a permit holder may operated within the county so as to assure adequate coverage throughout the geographical area of the county. Further, the number of permits for ambulances or emergency medical service vehicles in the county may be limited to achieve the objectives of this article. (c) No permit shall be required for operation of a private ambulance or emergency medical services vehicle which is 3 (1) Engaged in the transportation of a person from a point beyond the limits of the county to a location within the county; or (2) Engaged in the transportation of a person through the county. (d) No permit shall be required for operation of a private ambulance or emergency medical services vehicle when used to render assistance, at the request of the county, in the case of a major catastrophe or emergency with which the vehicles which have received a permit to operate in the county are insufficient or unable to cope. (e) The provisions of this Article shall not apply to any ambulance or emergency medical services vehicle owned and operated by the Town of Vinton, without their consent. Section 2-133. Volunteer rescue squads and governmental agencies. Volunteer rescue squads and the members thereof who are acting in such capacity and agencies of the County of Roanoke and their employees who are acting in any capacity of emergency services shall be subject to the provisions of this chapter. Section 2-134. Permit- Application. Any person who desires a permit shall file a sworn application with the Chief of Fire and Rescue, or his designee, on a form prepared and provided for that purpose: The application shall include evidence of compliance with the terms and provisions of this chapter and such other information as the Chief of Fire and Rescue, or his designee, shall require. Section 2-135. Same -Requirements. No person shall be issued a permit unless he: (1) Furnishes proof that he possesses a valid permit issued by the Commonwealth of Virginia to operate an ambulance or emergency medical service vehicle. (2) Files a schedule of rates to be charged for services rendered under the 4 permit which shall not be less than the charges authorized by Section 2-131, above. (3) Agrees in writing to comply with the terms and conditions of this chapter, other provisions of the Roanoke County Code, any reasonable rules and regulations developed by the County Administrator or his/her designee for the implementation of this article, and applicable state and federal laws and regulations. (4) Agrees in writing to provide mutual aide assistance, if available, in any emergency situation upon the request of the county. (5) Provides an appropriated certificate of insurance, or certificate of self- insurance where appropriate, indicating the following minimum coverages: motor vehicular liability insurance of one hundred thousand dollars ($ 100,000.00) per occurrence and three hundred thousand dollars ($ 300,000.00) aggregate and general liability insurance of one hundred thousand dollars ($100,000.00) per occurrence and three hundred thousand dollars ($ 300,000.00) aggregate. The certificate of insurance shall contain a clause obligating the company issuing the same to give fifteen (15) days notice in writing to the County Administrator and the County's Risk Manager before the cancellation of such policies. The County of Roanoke shall be named as an additional insured on such policies of insurance as its interests may appear. Section 2-136. Same -issuance or denial. (a) The Chief of Fire and Rescue, or his designee, upon consideration of the requirements set forth in this chapter, shall grant or deny the request for permit. The decision of the Chief of Fire and Rescue, or his designee, shall be in writing and he/she shall mail a copy thereof to the applicant at the address listed on his/her 5 application. (b) Any person who is denied a permit by the Chief of Fire and Rescue, or his designee, may appeal the same to the County Administrator, by written notice filed within thirty (30) calendar day of the date of the mailing of the Chief's/designee's decision'. The County Administrator, after such investigation and hearing as he/she may deem appropriated, may affirm, reverse or modify the prior decision, or may remand the matter for further investigation or action. (c) Any person who is denied a permit by final decision of the County Administrator may appeal the same to the Board of Supervisors by written notice filed with the Clerk of the Board within thirty (30) calendar days of mailing of the County Administrator's final decision. Upon proper filing of such appeal, after such notice and hearing as the Board of Supervisors may deem appropriate, the Board may affirm, reverse, or modify the County Administrator's decision, or may remand the matter for further investigation or action. Section 2-137. Duty to give notice of change of circumstances. The applicant for a permit or, if a permit has been granted, the holder of a permit shall immediately give notice in writing to the Chief of Fire and Rescue of any change in the information set forth in the application for permit, including, without limitation, any change in rates, insurance coverage, or the ownership of fifty (50%) percent or more of the common stock of the corporation which has applied for or has received the permit. Section 2-138. Current holders of certificates of public convenience and necessity. Any person who, on the effective date of this ordinance, holds a certificate of public convenience and necessity issued by the county or the Commonwealth of Virginia licensing the operation of an ambulance or vehicle for the transportation of handicapped persons may, for a period of sixty (60) calendar days after the effective date of this ordinance, continue to operate same within the County of Roanoke. Thereafter such person shall be 6 required to have a permit issued by the Chief of Fire and Rescue, or his designee. Section 2-139. Suspension or revocation of permit. (a) Any permit issued under this chapter may be suspended or revoked by the Chief of Fire and Rescue, or his designee, after a hearing, for failure to comply with the provisions of Title 32.2, Chapter 5, Article 2.1 of the Code of Virginia or of this Chapter or any other provision of local, state or federal law or regulation. Such hearing shall be held after ten (10) calendar days prior written notice, mailed to the permit holder at the address listed on his application or any subsequent written notification of change of address. After the hearing, the Chief of Fire and Rescue, or his designee, shall render his decision in writing and shall mail a copy thereof to the permit holder at the address described above. The decision of the Chief of Fire and Rescue, or his designee, shall be effective as of the date established in his decision and shall not be stayed pending the outcome of any appeal. (b) Any permit holder affected by an adverse decision of the Chief of Fire and Rescue, or his designee, may appeal the same to the County Administrator, by written notice filed within thirty (30) calendar day of the date of the mailing of the Chief's/designee's decision. The County Administrator, after such investigation and hearing as he/she may deem appropriated, may affirm, reverse or modify the prior decision, or may remand the matter for further investigation or action. (c) Any permit holder affected by an adverse decision of the County Administrator may appeal the same to the Board of Supervisors by written notice filed with the Clerk of the Board within thirty (30) calendar days of mailing of the County Administrator's final decision. Upon proper filing of such appeal, after such notice. and hearing as the Board of Supervisors may deem appropriate, the Board may affirm, reverse, or modify the County Administrator's decision, or may remand the matter for further investigation or action. Section 2-140. Sale, assignment, etc. prohibited. No permit granted under this chapter may be sold, assigned, or transferred, nor shall it in any way vest in any person, other than the applicant to whom the permit is granted, any rights or privileges under the permit. For purposes of this section, the transfer of ownership of fifty (50%) percent or more of the common stock of a corporation which has been granted a permit shall be deemed to be a transfer of the permit. Section 2-141. Authorization to provide nonemergency services: response to emergencies permitted under limited conditions. (a) The holder of a permit shall be authorized to respond to requests for non-emergency service. Response to emergencies shall not be permitted unless: (1) A request is made by the patient or by someone on behalf of the patient. (2) A request is made by an authorized representative of the county. (3) A condition is coincidentally observed by the owner or operator of the ambulance which requires immediate attention. (b) A permit holder who provides ambulance or emergency medical service under emergency conditions shall give immediate notice of such response at the time of response to the county's emergency dispatch/E-911 center. Section 2-142. Operations within the county. (a) As a condition of the permit, the permit holder agrees to provide service throughout the geographic area designated by the permits, which may include the Town of Vinton. The Town of Vinton is hereby authorized to exercise any of the powers set forth in paragraphs A & B of Section 32.1-111.14 of the Code of Virginia beginning one hundred eighty (180) days from receipt of a certified copy of this ordinance from the clerk of this board. (b) No permit holder shall refuse to transport any person in the county to any hospital emergency room, approved by the County Administrator orhis/her designee, in the 8 '~ county or an adjoining city without just cause. For purposed of this section, the term "just cause" shall include unavailability of qualified personnel or vehicles and the inability or refusal of the patient to pay for the requested ambulance service. Section 2-143. Service logs. Every permit holder shall maintain accurate service logs of operations undertaken in accordance with its permit. Such service logs shall include, with regard to each request for ambulance service, the time and date the request was received, the location of the patient on whose behalf the request was made, the time the ambulance arrived at the location, the destination and time of arrival at the destination. If the request was denied, the log shall indicate the reason for such denial. In addition, the service log shall include any other information required by the Chief of Fire and Rescue. Such logs shall be maintained for a period of three (3) years and made available for inspection by authorized representatives of the county upon reasonable request. Section 2-144. Powers and responsibilities of the County Administrator. The County Administrator, or his designee, is hereby authorized to exercise the following powers and responsibilities in order to effectively achieve the purposes of this article, as follows: (a) To enter into contracts with any person for the administration and collection of any fees which are imposed by the Roanoke County Department of Fire and Rescue or other county agency, by any volunteer rescue squad or other non-profit organization operating under any permit granted in accordance with this article; (b) To establish reasonable rules and procedures for imposing and collecting authorized fees for the provision of emergency medical services; (c) To write off as uncollectible any accounts which are reasonably deemed to be uncollectible; and (d) To exercise such other reasonable powers and authority as shall be necessary for 9 ~,, the proper administration of this article. 2. That this ordinance shall be in full force and effect from and after the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: `~ ~. Mary H. Allen, CMC Clerk to the Board of Supervisors 10 ,~ cc: File Richard Burch, Chief of Fire & Rescue Paul M. Mahoney, County Attorney. Circuit Court Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer Kathie Scearce, Director, Community Relations Dania) Morris, Director, Finance O. Arnold Covey, Director, Community Development Terrance L. Harrington, County Planner Gary Robertson, Director, Utility Michael Lazzuri, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism Gardner Smith, Director, Procurement William E. Driver Director, Real Estate Valuation Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue 11 o~ P°AN AFL AGENDA ITEM NO. ~~* _~ Z , ~, o ,z v - ~a ,83a APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: :.~.;f~-~ ,SQ YVi CE' I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE G[1/DEL/NES LISTED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ ~,, ;m~ ~ Gc~ ~-r ~" < ADDRESS: ~ ~ I (~`~' PHONE: ~~~~ _ `77,x -~73SC.~ Action No. Item No. ~ ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: May 22, 2001 AGENDA ITEM: Public Hearing and Second Reading of Ordinance to Establish Emergency Medical Ambulance Fees for Service. COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. We are having great success getting the message out to the community, working with the League of Older Americans, civic leagues and other organizations. We are preparing several videos and printed materials. At the beginning of the public hearing, Chief Burch will report on these activities in more detail. BACKGROUND: On March 27, 2001 the Board of Supervisors authorized County Administrator Elmer Hodge to advertise for the hiring of 15 additional Fire and Rescue Personnel in order to achieve the goal of ensuring Advance Life Support Service to 80% of the population of Roanoke County within 6 minutes, twenty four hours per day, seven days per week. The Board further authorized the funding for these positions to come from a combination of year-end general fund surplus and the establishment of an ambulance fee for service. In order to charge ambulance fee for service, state law requires that the Board of Supervisors approve an ordinance. The approval of the ordinance requires a first reading, a public hearing, and a second reading. The first reading was approved at the May 8, 2001 meeting of the Board of Supervisors. The approval of the ordinance will allow the Board to adopt the specific ambulance fee for service charges in a resolution to be subsequently considered at a future Board meeting. The staffing plan and fee for service option has been discussed by Fire and Rescue Chief Richard Burch, Assistant County Administrator Dan O'Donnell and the Volunteer Rescue Chiefs Association at a meeting held on April 11, 2001 and consensus was reached on these issues. Due to comments and concerns of Board Members at the first reading, the language of the first paragraph of page two was revised to allow flexibility in administration of the ordinance. The remainder of the ordinance is unchanged. S-5 FISCAL IMPACT It is estimated that the cost for the additional 15 Fire and Rescue personnel necessary to reach the goal of 80% of the population of Roanoke County within 6 minutes will be $675,000 for fiscal year 2001-2002. Based on the hiring and training schedule developed by the Department of Fire and Rescue for the additional staff, the fee for service is needed to generate $337,500 in the upcoming fiscal year. $337,500 in year-end surplus has been set aside for the remainder of the needed funding. ALTERNATIVES Option 1 -Approve the second reading of the Ambulance Fee for Service Ordinance. This will allow the hiring process for the 15 additional staff to proceed on schedule. Option 2 -Deny the approval of the Ambulance Fee for Service Ordinance and discontinue the process of hiring the 15 additional staff until another suitable revenue source is determined. STAFF RECOMMENDATION Staff recommends the approval of Option 1 in order to ensure adequate revenues for provision of the additional 15 Fire and Rescue personnel necessary to provide the desired level of service for the citizens of Roanoke County. Respectfully submitted: Approved: Daniel R. O'Donnell Elmer C. Hodge Assistant County Administrator County Administrator ACTION No Yes Abs Approved ( ) Denied ( ) Received to Motion by: Church _ _ Johnson _ McNamara Minnix _ Nickens Referred to AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 22, 2001 ORDINANCE ENACTING ARTICLE VI. FEE FOR SERVICES OF CHAPTER 2 ADMINISTRATION OF THE ROANOKE COUNTY CODE, TO REQUIRE A PERMIT TO OPERATE EMERGENCY MEDICAL SERVICES VEHICLES IN THE COUNTY, TO ESTABLISH REASONABLE CHARGES FOR PERMITTED ACTIVITIES AND MINIMUM STANDARDS FOR OPERATIONS, AND TO PROVIDE FOR APPEALS FROM DENIALS, REVOCATIONS OR SUSPENSIONS OF PERMITS WHEREAS, the Roanoke County Departments of Fire and Rescue is committed to protecting the health and safety of all the citizens of Roanoke County by providing timely responses by its trained emergency services personnel to emergency situations; and WHEREAS, the County of Roanoke has embarked upon a program to hire fifteen additional trained fire and emergency services personnel to provide an acceptable level of response to calls for emergency services; and, WHEREAS, the cost of emergency transports by trained emergency services personnel is usually covered by most health insurance policies so that charging individuals for the cost of emergency transports to hospital emergency rooms or other appropriated locations for emergency care is an appropriate means of funding a part of the cost of Roanoke County's emergency services; and WHEREAS, Section 32.1-111.14 of the Code of Virginia empowers the Board of Supervisors of Roanoke County to enact an ordinance which establishes reasonable conditions for the provision of emergency services within the county, including granting of permits, limiting the number of emergency medical service vehicles to be operated inthe county, establishing reasonable charges forproviding emergency services, setting minimum limits of insurance coverage, and establishing such other regulations as are reasonably necessary and consistent with other laws and regulations for the operation of emergency medical service vehicles; and S- ~ WHEREAS, the Board of Supervisors of Roanoke County makes findings of fact that, having previously established the goal of providing emergency medical services and advanced life support services within an acceptable level of response time to the county's population which would necessitate the hiring of not less than fifteen (15) additional trained emergency services personnel funded, in part, by the fees generated by this ordinance; and WHEREAS, the first reading of this ordinance was held on May 8, 2001; and after notice as required by law, the second reading and public hearing was held on May 22, 2001. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That ARTICLE VI. FEE FOR SERVICES of Chapter 2 ADMINISTRATION, be enacted as follows: ARTICLE VI. FEE FOR SERVICES Sec. 2-130. Definitions. As used in this chapter, the following words and phrases shall have the meanings as set forth in this section, unless the context clearly indicates a different meaning: Ambulance: The term "ambulance" shall mean any publicly or privately owned vehicle that is specially designed, constructed or modified and equipped for and is intended to be used for and is maintained or operated to provide immediate medical care to or transport of persons who are sick, injured, wounded or otherwise incapacitated or helpless. Emergency: The term "emergency" shall mean an unforseen condition or circumstance in which there is a need for immediate medical care in order to prevent loss of life or aggravation of illness or injury. Emergency medical services vehicle: The term "emergency medical services vehicle" 2 ~"' shall mean an ambulance, rescue squad vehicle, fire truck or other government owned vehicle which may be used for or is maintained or operated to provide immediate medical care to or transport of persons who are sick, injured, wounded or otherwise incapacitated or helpless. Patient: The term "patient" shall mean an individual who is sick, injured, wounded or otherwise incapacitated or helpless. Permit: The term "permit" shall mean a permit issued by the county administrator or his designee, authorizing the operation of an ambulance. Person: The term "person" shall mean an individual, firm, partnership, association, corporation, company, group of individuals acting together for a common purpose, or organization of any kind. Section 2-131. Charges for ambulance services. The Board of Supervisors may establish by resolution, upon recommendation of the County Administrator and the Chief of Fire and Rescue, reasonable fees for the provision of emergency medical services by all emergency medical service personnel, whether volunteers or paid public employees, and by all private ambulances operating under a permit issued pursuant to this article. Section 2-132. Permit required; exceptions. (a) No person shall operate or cause to be operated a private ambulance or emergency medical services vehicle from within the county to any other location within or outside the county, unless such person possesses a permit. (b) The Chief of Fire and Rescue, or his designee, is authorized to determine and prescribe the areas of service within which a permit holder may operated within the county so as to assure adequate coverage throughout the geographical area of the county. Further, the number of permits for ambulances or emergency medical service vehicles in the county may be limited to achieve the objectives 3 ,~ .. ~~ of this article. (c) No permit shall be required for operation of a private ambulance or emergency medical services vehicle which is (1) Engaged in the transportation of a person from a point beyond the limits of the county to a location within the county; or (2) Engaged in the transportation of a person through the county. (d) No permit shall be required for operation of a private ambulance or emergency medical services vehicle when used to render assistance, at the request of the county, in the case of a major catastrophe or emergency with which the vehicles which have received a permit to operate in the county are insufficient or unable to cope. (e) The provisions of this Article shall not apply to any ambulance or emergency medical services vehicle owned and operated by the Town of Vinton, without their consent. Section 2-133. Volunteer rescue squads and governmental agencies. Volunteer rescue squads and the members thereof who are acting in such capacity and agencies of the County of Roanoke and their employees who are acting in any capacity of emergency services shall be subject to the provisions of this chapter. Section 2-134. Permit- Application. Any person who desires a permit shall file a sworn application with the Chief of Fire and Rescue, or his designee, on a form prepared and provided for that purpose. The application shall include evidence of compliance with the terms and provisions of this chapter and such other information as the Chief of Fire and Rescue, or his designee, shall require. Section 2-135. Same -Requirements. No person shall be issued a permit unless he: 4 (1) Furnishes proof that he possesses a valid permit issued by the Commonwealth of Virginia to operate an ambulance or emergency medical service vehicle. (2) Files a schedule of rates to be charged for services rendered under the permit which shall not be less than the charges authorized by Section 2- 131, above. (3) Agrees in writing to comply with the terms and conditions of this chapter, other provisions of the Roanoke County Code, any reasonable rules and regulations developed by the County Administrator orhis/her designee for the implementation of this article, and applicable state and federal laws and regulations. (4) Agrees in writing to provide mutual aide assistance, if available, in any emergency situation upon the request of the county. (5) Provides an appropriated certificate of insurance, or certificate of self- insurance where appropriate, indicating the following minimum coverages: motor vehicular liability insurance of one hundred thousand dollars ($100,000.00) per occurrence and three hundred thousand dollars ($ 300,000.00) aggregate and general liability insurance of one hundred thousand dollars ($100,000.00) per occurrence and three hundred thousand dollars ($ 300,000.00) aggregate. The certificate of insurance shall contain a clause obligating the company issuing the same to give fifteen (15) days notice in writing to the County Administrator and the County's Risk Manager before the cancellation of such policies. The County of Roanoke shall be named as an additional insured on such policies of insurance as its interests may appear. Section 2-136. Same -issuance or denial. 5 . 5,,.' (a) The Chief of Fire and Rescue, or his designee, upon consideration of the requirements set forth in this chapter, shall grant or deny the request for permit. The decision of the Chief of Fire and Rescue, or his designee, shall be in writing and he/she shall mail a copy thereof to the applicant at the address listed on his/her application. (b) Any person who is denied a permit by the Chief of Fire and Rescue, or his designee, may appeal the same to the County Administrator, by written notice filed within thirty (30) calendar day of the date of the mailing of the Chief's/designee's decision. The County Administrator, after such investigation and hearing as he/she may deem appropriated, may affirm, reverse or modify the prior decision, or may remand the matter for further investigation or action. (c) Any person who is denied a permit by final decision of the County Administrator may appeal the same to the Board of Supervisors by written notice filed with the Clerk of the Board within thirty (30) calendar days of mailing of the County Administrator's final decision. Upon proper filing of such appeal, after such notice and hearing as the Board of Supervisors may deem appropriate, the Board may affirm, reverse, or modify the County Administrator's decision, or may remand the matter for further investigation or action. Section 2-137. Duty to give notice of change of circumstances. The applicant for a permit or, if a permit has been granted, the holder of a permit shall immediately give notice in writing to the Chief of Fire and Rescue of any change in the information set forth in the application for permit, including, without limitation, any change in rates, insurance coverage, or the ownership of fifty (50%) percent or more of the common stock of the corporation which has applied for or has received the permit. Section 2-138. Current holders of certificates of public convenience and necessity. Any person who, on the effective date of this ordinance, holds a certificate of public 6 .~ S- 5 convenience and necessity issued by the county or the Commonwealth of Virginia licensing the operation of an ambulance or vehicle for the transportation of handicapped persons may, for a period of sixty (60) calendar days after the effective date of this ordinance, continue to operate same within the County of Roanoke. Thereafter such person shall be required to have a permit issued by the Chief of Fire and Rescue, or his designee. Section 2-139. Suspension or revocation of permit. (a) Any permit issued under this chapter maybe suspended or revoked by the Chief of Fire and Rescue, or his designee, after a hearing, for failure to comply with the provisions of Title 32.2, Chapter 5, Article 2.1 of the Code of Virginia or of this Chapter or any other provision of local, state or federal law or regulation. Such hearing shall be held after ten (10) calendar days prior written notice, mailed to the permit holder at the address listed on his application or any subsequent written notification of change of address. After the hearing, the Chief of Fire and Rescue, or his designee, shall render his decision in writing and shall mail a copy thereof to the permit holder at the address described above. The decision of the Chief of Fire and Rescue, or his designee, shall be effective as of the date established in his decision and shall not be stayed pending the outcome of any appeal. (b) Any permit holder affected by an adverse decision of the Chief of Fire and Rescue, or his designee, may appeal the same to the County Administrator, by written notice filed within thirty (30) calendar day of the date of the mailing of the Chief's/designee's decision. The County Administrator, after such investigation and hearing as he/she may deem appropriated, may affirm, reverse or modify the prior decision, or may remand the matter for further investigation or action. (c) Any permit holder affected by an adverse decision of the County Administrator 7 .• , . may appeal the same to the Board of Supervisors by written notice filed with the Clerk of the Board within thirty (30) calendar days of mailing of the County Administrator's final decision. Upon proper filing of such appeal, after such notice and hearing as the Board of Supervisors may deem appropriate, the Board may affirm, reverse, or modify the County Administrator's decision, or may remand the matter for further investigation or action. Section 2-140. Sale, assignment, etc. prohibited. No permit granted under this chapter may be sold, assigned, or transferred, nor shall it in any way vest in any person, other than the applicant to whom the permit is granted, any rights or privileges under the permit. For purposes of this section, the transfer of ownership of fifty (50%) percent or more of the common stock of a corporation which has been granted a permit shall be deemed to be a transfer of the permit. Section 2-141. Authorization to provide nonemergency services: response to emergencies permitted under limited conditions. (a) The holder of a permit shall be authorized to respond to requests for non- emergency service. Response to emergencies shall not be permitted unless: (1) A request is made by the patient or by someone on behalf of the patient. (2) A request is made by an authorized representative of the county. (3) A condition is coincidentally observed by the owner or operator of the ambulance which requires immediate attention. (b) A permit holder who provides ambulance or emergency medical service under emergency conditions shall give immediate notice of such response at the time of response to the county's emergency dispatch/E-911 center. Section 2-142. Operations within the county. (a) As a condition of the permit, the permit holder agrees to provide service throughout the geographic area designated by the permits, which may include 8 ~. .. S5 the Town of Vinton. The Town of Vinton is hereby authorized to exercise any of the powers set forth in paragraphs A & B of Section 32.1-111.14 of the Code of Virginia beginning one hundred eighty (180) days from receipt of a certified copy of this ordinance from the clerk of this board. (b) No permit holder shall refuse to transport any person in the county to any hospital emergency room, approved by the County Administrator or his/her designee, in the county or an adjoining city without just cause. For purposed of this section, the term "just cause" shall include unavailability of qualified personnel or vehicles and the inability or refusal of the patient to pay for the requested ambulance service. Section 2-143. Service logs. Every permit holder shall maintain accurate service logs of operations undertaken in accordance with its permit. Such service logs shall include, with regard to each request for ambulance service, the time and date the request was received, the location of the patient on whose behalf the request was made, the time the ambulance arrived at the location, the destination and time of arrival at the destination. If the request was denied, the log shall indicate the reason for such denial. In addition, the service log shall include any other information required by the Chief of Fire and Rescue. Such logs shall be maintained for a period of three (3) years and made available for inspection by authorized representatives of the county upon reasonable request. Section 2-144. Powers and responsibilities of the County Administrator. The County Administrator, or his designee, is hereby authorized to exercise the following powers and responsibilities inorder to effectively achieve the purposes of this article, as follows: (a) To enter into contracts with any person for the administration and collection of any fees which are imposed by the Roanoke County Department of Fire and 9 •' , ~ i ~'`~ Rescue or other county agency, by any volunteer rescue squad or other non-profit organization operating under any permit granted in accordance with this article; (b) To establish reasonable rules and procedures for imposing and collecting authorized fees for the provision of emergency medical services; (c) To write off as uncollectible any accounts which are reasonably deemed to be uncollectible; and (d) To exercise such other reasonable powers and authority as shall be necessary for the proper administration of this article. 2. That this ordinance shall be in full force and effect from and after the date of its adoption. 10 .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MAY 22, 2001 ORDINANCE 052201-14 AMENDING THE ROANOKE COUNTY CODE BY AMENDING SECTION 21-73, GENERAL PREREQUISITES TO GRANT OF DIVISION 3. EXEMPTION FOR ELDERLY AND DISABLED PERSONS OF CHAPTER 21. TAXATION TO INCREASE THE TOTAL COMBINED INCOME PROVISION FOR REAL ESTATE TAX EXEMPTION FOR THE ELDERLY AND HANDICAPPED WHEREAS, Section 21-73 of the Roanoke County Code establishes a restriction upon the total combined income for the exemption from or deferral of real estate taxes for certain elderly or permanently or totally disabled persons; and WHEREAS, Ordinance 84-232 adopted on December 18, 1984, increased this financial restriction from $15,000 to $18,000, and Ordinance 22388-9 adopted February 23, 1988, increased this financial restriction from $18,000 to $22,000, and Ordinance 82791-10 adopted August 27, 1991, increased this financial restriction from $22,000 to $30,000; and WHEREAS, the 2001 General Assemblyforthe Commonwealth of Virginia amended Section 58.1-3211 of the 1950 Code of Virginia by increasing this financial restriction to $50,000.00; and WHEREAS, the first reading on this ordinance was held on May 8, 2001; and the second reading and public hearing was held on May 22, 2001. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 21-73, Genera~rerequisites to grant of Division 3. Exemption for elderly and disabled persons of Chapter 21, Taxation be amended to read and provide as follows: Sec. 21-73. General prerequisites to grant. 1 ~ • /, Exemptions provided for in this division shall be granted only if the following conditions are met: (1) That the total combined income, during the immediately preceding calendar year, from all sources, of the owner of the dwelling and his relatives living therein did not exceed ~ ~~; ~ ~,..~<~~~ci ~~e>llars ~~50,OOOJ; provided, however, that the first sixty-five hundred dollars ($6,500) of income of each relative, other than the spouse of the owner, who is living in the dwelling shall not be included in such tots I . **** 2. That this ordinance shall be in full force and effect from and after July 1, 2001, and it shall become effective for the second half of the 2001 real estate tax year. Any person seeking an exemption under this amendment shall file an application for exemption with the commissioner of the revenue, between July 1, 2001 and August 31, 2001. Applications for exemption for the second half real estate taxes shall be subject to all of the other terms and conditions of this division. Thereafter applications shall be filed as required under Section 21-74 of the Roanoke County Code. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~~~~~ Mary H. Allen, CMC Clerk to the Board of Supervisors 2 cc: File Circuit Court Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer Kathie Scearce, Director, Community Relations Danial Morris, Director, Finance O. Arnold Covey, Director, Community Development Terrance L. Harrington, County Planner Gary Robertson, Director, Utility Michael Lazzuri, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism Gardner Smith, Director, Procurement William E. Driver Director, Real Estate Valuation Alfred C. Anderson, Treasurer Nancy Horn, Commissioner of Revenue 3 ACTION NO. ITEM NO. ~"' ~(3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 22, 2001 AGENDA ITEM: ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY AMENDING SECTION 21-73, GENERAL PREREQUISITES TO GRANT OF DIVISION 3. EXEMPTION FOR ELDERLY AND DISABLED PERSONS OF CHAPTER 21. TAXATION TO INCREASE THE TOTAL COMBINED INCOME PROVISION FOR REAL ESTATE TAX EXEMPTION FOR THE ELDERLY AND HANDICAPPED COUNTY ADMINISTRATOR'S COMMENTS: ~e _.~,.~ ,(,a~.,~, .G~u:.~c,c~c~ ,cam ~Q ~OC7! -off .~J~c.~ ,c~r-~~tc~ ~. aoo 000 BA GROUND: This ordinance increases the "total combined income" limitation of the County's real estate tax exemption program for elderly or disabled persons from $30,000 to $50,000. By Ordinance 84-232 adopted on December 18, 1984 the County increased the limitation on total combined income for exemption or deferral of real estate taxes for certain elderly or permanently or totally disabled persons from $15,000 to $18,000. Ordinance 22388-9 adopted on February 23,1988 increased this limitation from $18,000 to $22,000. Ordinance 82791 adopted August 27,1991 increased this limitation from $22,000 to $30,000. Ordinance 062497 adopted on June 24,1997 increased "the net combined financial worth" provision of this ordinance from $75,000 to $100,000. The 2001 session of the Virginia General Assembly adopted HB 1987 and SB 939, which provided local governments with the option to increase the total combined income limitation from $30,000 to $50,000 for the elderly and handicapped real estate exemption. The Governor has signed this legislation, and it will take effect July 1, 2001. An eligible person may file an application for this exemption between February 1 and March 31 of the year for which the exemption is claimed. The amount of the exemption is that portion of the tax which represents an increase in real estate tax liability since the year the taxpayer reached 65 or became disabled. SUMMARY OF INFORMATION: Currently the County budgets $400,000 for this tax exemption program for 1280 participants. Out of a County population of 85,000, approximately 16,600 are over 65 years of age. This is the fastest growing segment of the County's population. The latest economic data reports that the County's median family income is $43,929. U:\WPDOCS\Backup\elderlytaxexemp2.rpt 1 S-~ The real estate tax is a calendar year tax. At the first reading it was proposed by staff that this amendment become effective January 1, 2002 for the 2002 calendar tax year. This has been the past practice of the Board with respect to such amendments. However, several Board members directed that this ordinance become effective July 1, 2001, so that it would apply to the second half 2001 real estate tax. I have discussed this change with Nancy Horn, Commissioner of the Revenue, and she believes that her office can manage the increased workload due to new applications during July and August of this year. I have also discussed this with Elaine Carver, IT Director, and she reports that these changes would have to be manually recorded, since programming changes could not be implemented until next year. Accordingly you will find that the ordinance submitted to you for second reading proposes a transitional effective date and application period of July and August, 2001 FISCAL IMPACTS: Currently the Board budgets $400, 000 for this program. Depending upon the number of eligible persons applying for this exemption, it is estimated that the annual fiscal impact of this amendment could range from $280,000 to $340,000. Since this ordinance would become effective in the second half of the 2001 tax year, and applications under the increased limits would be received in July and August of 2001, the fiscal impact will be realized in the next fiscal year (2001-2002). STAFF RECOMMENDATION: It is recommended that the Board adopt the attached ordinance. Respectfully submitted, ~1 . Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vot ~ No Y s Abs Church Johnson McNamara Minnix Nickens U:\WPDOCS\Backup\elderlytaxexemp2.rpt 2 S-(~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MAY 8, 2001 ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY AMENDING SECTION 21-73, GENERAL PREREQUISITES TO GRANT OF DIVISION 3. EXEMPTION FOR ELDERLY AND DISABLED PERSONS OF CHAPTER 21. TAXATION TO INCREASE THE TOTAL COMBINED INCOME PROVISION FOR REAL ESTATE TAX EXEMPTION FOR THE ELDERLY AND HANDICAPPED WHEREAS, Section 21-73 of the Roanoke County Code establishes a restriction upon the total combined income for the exemption from or deferral of real estate taxes for certain elderly or permanently or totally disabled persons; and WHEREAS, Ordinance 84-232 adopted on December 18, 1984, increased this financial restriction from $15,000 to $18,000, and Ordinance 22388-9 adopted February 23, 1988, increased this financial restriction from $18,000 to $22,000, and Ordinance 82791-10 adopted August 27, 1991, increased this financial restriction from $22,000 to $30,000; and WHEREAS, the 2001 General Assembly for the Commonwealth of Virginia amended Section 58.1-3211 of the 1950 Code of Virginia by increasing this financial restriction to $50,000.00; and WHEREAS, the first reading on this ordinance was held on May 8, 2001; and the second reading and public hearing was held on May 22, 2001. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 21-73, General prerequisites to rgrant of Division 3. Exemption for elderly and disabled persons of Chapter 21, Taxation be amended to read and provide as follows: Sec. 21-73. General prerequisites to rg ant. Exemptions provided for in this division shall be granted only if the following conditions are met: (1) That the total combined income, during the immediately preceding calendar year, from all sources, of the owner of the dwelling and his relatives living therein did not exceed ' U:\WPDOCS\AGENDA\CODE\tax.relief.increase.wpd 1 s-~ 69j fifty thousand dollars ($50,000); provided, however, that the first sixty-five hundred dollars ($6,500) of income of each relative, other than the spouse of the owner, who is living in the dwelling shall not be included in such total. **** 2. That this ordinance shall be in full force and effect from and after July 1, 2001, and it shall become effective for the second half of the 2001 real estate tax year. Any person seeking an exemption under this amendment shall file an application for exemption with the commissioner of the revenue, between July 1, 2001 and August 31, 2001. Applications for exemption for the second half real estate taxes shall be subject to all of the other terms and conditions of this division. Thereafter applications shall be filed as required under Section 21-74 of the Roanoke County Code. U:\WPDOCS\AGENDA\CODE\tax.relief.increase.wpd 2 O~ ROANp~~ Z A "': a= C~~a~xx~# ~~ ~~xx~~a.~..e 1838 P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us May 23, 2001 Mr. David A. Thomppon 8160 Waterfall Drive Roanoke, VA 24019 Dear Mr. Thompson: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. am pleased to inform you that, at their meeting held on Tuesday, May 22, 2001, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for another three year term representing the Hollins Magisterial District. Your new term will begin on June 30, 2001, and expires on June 30, 2004. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors Enclosure cc: Pete Haislip, Director, Parks & Recreation ® Recycled Paper o~ POANp,`.~ , ~ r, P 2 G) ~ 2 Ott ".ate ^ ~ ~r A. ~ ~ .~. ~.~ r ~. Jr J I L ~ . - ~ _ _ _ ~ - _ P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@ovww.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-21 93 BRENDA J. HOLTON . DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us May 23, 2001 The Honorable Joseph B. Church, Vice Chairman Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018 Dear Vice Chairman Church: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Roanoke Valley-Alleghany Regional Commission. I am pleased to inform you that, at their meeting held on Tuesday, May 22, 2001, the Board of Supervisors voted unanimously to reappoint you as an elected representative to the Roanoke Valley-Alleghany Regional Commission for another three year term. Your new term will begin on June 30, 2001, and expire on June 30, 2004. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, .~ - ~~ Mary H. Allen, CMC Roanoke County Board of Supervisor bjh cc: Wayne Strickland, Executive Director, RVARC ® Recycled Paper ~F ROANp~~ , 6 ~ . , _ ~ z ,~ 1838 P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us June 10, 1998 The Honorable Alfred C. Anderson Roanoke County Treasurer P. O. Box 21009 Roanoke, VA 24018-0533 Dear Mr. Anderson: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Roanoke Valley-Alleghany Regional Commission. I am pleased to inform you that, at their meeting held on Tuesday, May 22, 2001, 1998, the Board of Supervisors voted unanimously to reappoint you as an elected representative to the Roanoke Valley-Alleghany Regional Commission for another three year term. Your new term will begin on June 30, 2001, and expire on June 30, 2004. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ,~ Mary H. Allen, CMC Roanoke County Board of Supervisor cc: Wayne Strickland, Executive Director, RVARC ® Recycled Paper O~ ROANp,~~ , a ~ ti~ ~ z c~ ~ z P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us May 23, 2001 Mr. Lee B. Eddy 2211 Pommel Drive Roanoke, VA 24018 Dear Mr. Eddy: I am pleased to inform you that, at their meeting held on Tuesday, May 22, 2001, the Board of Supervisors voted unanimously to re-appoint you as a citizen representative to the Roanoke Valley-Alleghany Regional Commission for another three year term. Your new term will begin on June 30, 2001, and expires on June 30, 2004. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment, and also our thanks for your previous service on this Commission. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosure cc: Wayne Strickland, Executive Director, RVARC ® Recycled Paper O~ EiOANp,F~ ~ ~~ z ~ a C~~~xr~ ~a~ ~~xxr~.~..~e 7838 Board of Supervisors H. Odell "Fuzzy" Minnix, Chairman Cave Spring Magisterial District Joseph B. "Butch" Church, Vice-Chairman Catawba Magisterial District P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 May 22, 2001 Mr. Walter L. Eanes 3807 Troutland Avenue, NW Roanoke, VA 24017 Dear Mr. Eanes: Bob L. Johnson Hollins Magisterial District Joseph McNamara Windsor Hills Magisterial District Harry C. Nickens Vinton Magisterial District Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the May 22, 2001 Board Meeting. On behalf of the Board of Supervisors of Roanoke County and its citizens, I wish to offer my appreciation for your many years of capable, loyal and dedicated service to the County. . I am pleased to send you this resolution, and notification that Roanoke County has purchased a $100 Savings bond in recognition of your years of employment with the County. This bond will be forwarded to you from the Federal Reserve Bank at a later date. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Admnustration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. On behalf of each member of the Board and the citizens of Roanoke County, please accept this Resolution and savings bond with our best wishes for a productive retirement and continued success in the future. Attachment cc: Joseph Sgroi, Director, Human Resources Sheriff Gerald Holt OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 Sincerely, ~, .~ H. Odell "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors E-Mail bos @co.roanoke.va.us O~ ~ ANp~~ ti ,A Z ~ 2 °v .a ,m:,~ 1838 PAUL M. MAHONEY COUNTY ATTORNEY (540) 772-2007 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2089 May 9, 2001 JOSEPH B. OBENSHAIN SENIOR ASSISTANT COUNTY ATTORNEY VICKIE L. HUFFMAN SENIOR ASSISTANT COUNTY ATTORNEY (540) 772-2071 Chairman and Members Board of Supervisors Re: Vacancy Commissioner of the Revenue Dear Chairman and Members: As a result of the death of R. Wayne Compton I want to take this opportunity to advise the Board of the procedures for filling this vacancy in the office of the Commissioner of the Revenue. The highest ranking deputy officer shall be vested with the powers and shall perform all of the duties of this office, and shall be entitled to all of the privileges and protections afforded by law to this office, until the qualified voters fill the vacancy by election and the person so elected has qualified and taken the oath of office. In the event that the highest ranking deputy officer declines to serve, then the Circuit Court shall make an interim appointment to fill this vacancy until a successor is elected and has qualified for this office. Within 15 days of the occurrence of the vacancy in this office, the Board of Supervisors shall petition the Circuit Court to issue a Writ of Election to fill the vacancy. Therefore, I will prepare the appropriate materials to petition the Court for a Writ of Election to fill this vacancy at your meeting on May 22, 2001. This Writ shall order the election for the next ensuing general election to be held on November 6, 2001. The person so elected shall hold the office for remaining portion of the regular term of that office. Mr. Compton's term was due to expire December 31, 2003. If you have any other questions concerning filling this vacancy, please do not hesitate to contact me. PMM/spb ~~~ ~~ ~~~~.~.aE OFFICE OF THE COUNTY ATTORNEY c: Elmer C. Hodge Nancy Horn Mary Allen -Public Notice -Reply Page 1 From: Legals Staff <legals@roanoke.com> To: <SPATTERSON-BANE@co.roanoke.va.us> Date: 5/7/01 7:34AM Subject: Public Notice -Reply thanks Sue - ad will run May 8 & 15 -cost $159.20... martha PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on May 22, 2001, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the evening session beginning at 7:00 p.m. will hold a public hearing on the following: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of this ordinance is on file in the office of the Clerk to the Board of Supervisors whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Paul M. Mahoney County Attorney Roanoke County, Virginia (1665935) PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on May 22, 2001, at the Roanoke County Administration Center, 5204 Bernard Drive, S.W., Roanoke, Virginia, at 7:00 p.m. or as soon thereafter as the matter maybe heard, will hold a public hearing and second reading on the following matter, to-wit: ORDINANCE ENACTING ARTICLE VI. FEE FOR SERVICES OF CHAPTER 2 ADMINISTRATION OF THE ROANOKE COUNTY CODE, TO REQUIRE A PERMIT TO OPERATE EMERGENCY MEDICAL SERVICES VEHICLES IN THE COUNTY, TO ESTABLISH REASONABLE CHARGES FOR PERMITTED ACTIVITIES AND MINIMUM STANDARDS FOR OPERATIONS, AND TO PROVIDE FOR APPEALS FROM DENIALS, REVOCATIONS OR SUSPENSIONS OF PERMITS All members of the public interested in this matter may appear and be heard at the time and place aforesaid. Mary H. Allen, CMC/AAE Clerk to the Board Please publish on the following dates: Thursday, May 10, 2001 Thursday, May 17, 2001 LEGAL NOTICE ROANOKE COUNTY Board of Supervisors The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 22, 2001, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, petition of Nextel Partners, Inc. to obtain a Special Use Permit for 2.14 acres for an extension on tower height located at 880 Brushy Ridge Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 4, 2001 Mary H. Allen, CMC Clerk to the Board Please publish in the Roanoke Times Tuesday, May 8, 2001 Tuesday, May 15, 2001 Direct the bill for publication to: Nextel Partners, Inc. 1306 Municipal Road Roanoke, VA 24012 (540) 314-8974 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen, Clerk to the Board ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 4 LEGAL NOTICE ROANOKE COUNTY Board of Supervisors The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 22, 2001, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Michael A. Anderson to obtain a Special Use Permit for 2.1848 acres to develop anon-conforming lot of record with no public street frontage, located in the 5100 block of Starkey Lane, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 4, 2001 Mary H. Allen, CMC Clerk to the Board Please publish in the Roanoke Times Tuesday, May 8, 2001 Tuesday, May 15, 2001 Direct the bill for publication to: Michael A. Anderson 4115 Snowbird Circle Roanoke, VA 24018 (540) 774-8289 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen, Clerk to the Board ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 3 PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on May 22, 2001, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the session beginning at 7:00 p.m., will hold a public hearing on the following: ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY AMENDING SECTION 21-73, GENERAL PREREQUISITES TO GRANT OF DIVISION 3. EXEMPTION FOR ELDERLY AND DISABLED PERSONS OF CHAPTER 21. TAXATION TO INCREASE THE TOTAL COMBINED INCOME PROVISION FOR REAL ESTATE TAX EXEMPTION FOR THE ELDERLY AND HANDICAPPED All members of the public interested in the matters set f orth above may appear and be heard at the time and place aforesaid. A copy of the full text of the ordinance is on file and is available for public inspection in the office of the Clerk of the Board of Supervisors, whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Paul M. Mahoney County Attorney Roanoke County, Virginia Publish on the following dates: May 13, 2001 Send invoice to: Ms. Mary Allen, Clerk Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 e ~rJ2 a .~/~ ~ - 3 - d ~ ~,3 .' 'yS~a- n~ LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 22, 2001, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition Stephen D. and Marie Freeman to rezone 1.50 acres from C-2 General Commercial District with Conditions to C-1 Office District for office use, located at the southwest corner of Rosecrest Road and Route 221, Windsor Hills Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 4, 2001 Mary H. Allen, CMC Clerk to the Board Please publish in the Roanoke Times Tuesday, May 8, 2001 Tuesday, May 15, 2001 Direct the bill for publication to: Stephen D. an~,Marie Freeman 3539 Peak od Drive Roano , VA 24014 (540) 989-0000 ~,o ~~~n zoy~~ a-~D ~ ~ 1~y,vo~o SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen, Clerk to the Board ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 ~ ~-'~ ~ l~ L~~ 7~/1, c~ 1~~~ W ~ ! ~-c,~0 -lam ~ `~~ ~,'~ ~ l/ y~~ ~j/~ LEGAL NOTICE ROANOKE COUNTY Board of Supervisors The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 22, 2001, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Steven L. Nash and William F. Richards to rezone 1.17 acres from R1 Low Density Residential District to C-1 Office District to operate professional offices located at 4920 Colonial Avenue, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 4, 2001 Mary H. Allen, CMC Clerk to the Board Please publish in the Roanoke Times Tuesday, May 8, 2001 Tuesday, May 15, 2001 Direct the bill for publication to: Steven L. Nash/William-.-~-Richards C~^/~~~~ ,,~ ~~~ /~ ~. 4664 Brambl,~ton Avenue /~ Roanoke; VA 24018 ~r ~ ~ ~ ~° x ~~~~ ~ (546) 989-0000 ~ ~UJ~ ~~`j-Oc?c~G SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen, Clerk to the Board ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 2 Mary Allen -Legal Ads -Reply Page 1 From: Legals Staff <legals@roanoke.com> To: <MALLEN@co.roanoke.va.us> Date: 5/7/01 8:30AM Subject: Legal Ads -Reply here is one of your ads -will run May 8 & 15 -cost $127.36...thanks LEGAL NOTICE) ~ROANOKE COUNTY Board of Supervisors The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 22, 2001, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Michael A. Anderson to obtain a Special Use Permit for 2.1848 acres to develop anon-conforming lot of record with no public street frontage, located in the 5100 block of Starkey Lane, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 4, 2001 Mary H. Allen, CMC Clerk to the Board (1665953) Mary Allen -Legal Ads -Reply Page 1 From: Legals Staff <legals@roanoke.com> To: <MALLEN@co.roanoke.va.us> Date: 5/7/01 8:49AM Subject: Legal Ads -Reply here is another one -runs May 8 & 15 -cost $119.40. (I'm waiting to hear on the other 2) LEGAL NOTICE ~ROANOKE COUNTY Board of Supervisors The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 22, 2001, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, petition of Nextel Partners, Inc. to obtain a Special Use Permit for 2.14 acres for an extension on tower height located at 880 Brushy Ridge Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 4, 2001 Mary H. Allen, CMC Clerk to the Board (1665973) Mary Allen -Legal Ads -Reply Page 1 ; From: Legals Staff <legals@roanoke.com> To: <MALLEN@co.roanoke.va.us> Date: 5/7/01 11:27AM Subject: Legal Ads -Reply Ad runs May 8 & 15 -cost $131.34 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 22, 2001, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition Stephen D. and Marie Freeman to rezone 1.50 acres from C-2 General Commercial District with Conditions to C-1 Office District for office use, located at the southwest corner of Rosecrest Road and Route 221, Windsor Hills Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 4, 2001 Mary H. Allen, CMC Clerk to the Board (1666216) Mary Allen -Legal Ads -Reply From: Legals Staff <legals@roanoke.com> To: <MALLEN@co.roanoke.va.us> Date: 5/7/01 11:30AM Subject: Legal Ads -Reply Runs May 8 & 15 -cost $127.36.... LEGAL NOTICE ~ROANOKE COUNTY Board of Supervisors The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 22, 2001, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Steven L. Nash and William F. Richards to rezone 1.17 acres from R1 Low Density Residential District to C-1 Office District to operate professional offices located at 4920 Colonial Avenue, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 4, 2001 Mary H. Allen, CMC Clerk to the Board (1666263) Page 1 C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS NONE D. BRIEFINGS 1. Briefing on Day Reporting Program. (John Chambliss, Assistant Administrator and Sandi Worley, Program Manager) PRESENTED BY JMC AND MS. WORLEY HCN ASKED TO SEE BUDGET COSTS AND SOURCE OF FUNDS 2. Briefing on the Parks, Recreation and Tourism Public Use Manual for worts Organization and Community Users. (Pete Haislip, Director of Parks, Recreation & Tourism) PRESENTED BY PETE HAISLIP 3. Presentation of fiscal year 2001-2002 budget for Roanoke County. (Elmer Hodge, County Administrator) PRESENTED BY ECH BLJ ASKED FOR NUMBER OF FULL TIME POSITIONS -ECH RESPONDED 790 AFTER IMPLEMENTATION OF BUDGET• AND BLJ ASKED THAT NUMBER OF VEHICLES BE MADE AVAILABLE AT WORK SESSION E. NEW BUSINESS NONE F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. HCN MOTION TO APPROVE 1ST READINGS 2ND AND PUBLIC HEARING - 5/22101 URC 1. First reading of ordinance to rezone 1.50 acres from C-2 General 2 Commercial District with conditions to C-1 Office District for professional office use, located at the southwest corner of Rosecrest Road and Route 221, Windsor Hills Magisterial District, upon the petition of Stephen D. and Marie Freeman. 2. First reading of ordinance to rezone 1.17 acres from R-1 .Low Density Residential District to C-1 Office District to operate professional offices, located at 4920 Colonial Avenue, Cave Spring Magisterial District, upon the petition of Steven L. Nash and William F. Richards. ~ 3. First reading of ordinance to obtain a Special Use Permit for 48 ~ acres for a church and day care facilities, located on the 5400 block of Indian Grave Road, Cave Spring Magisterial District, upon the petition of the Trustees of Evangel Foursquare Church. 4. First reading of ordinance to obtain a Special Use Permit for 2.1848 acres to develop anon-conforming lot of record with no public street frontage, located in the 5100 block of Starkey Lane, Cave Spring Magisterial District, upon the petition of Michael A. Anderson. 5. First reading of ordinance to obtain a Special Use Permit for 2.14 acres for an extension of tower height located at 880 Brushy Ridge Road, Catawba Magisterial District, upon the petition of Nextel Partners, Inc. G. FIRST READING OF ORDINANCES NONE H. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing quitclaim and release of a 20-foot water line easement and 20 foot sanitary sewer easement within the boundaries of Sequoia Drive and located between .the temporary cul-de-sac, Sequoia Drive, Whitney Estates, Section 1 and the cul-de-sac. Seauoia Drive. Whitney Estates. Section 2 in the Catawba Magisterial District. (Arnold Covey, Community Development Director) 0-042401-1 JBC MOTION TO ADOPT ORD URC 3 Mary Allen - Dr. Downs Page 1 , From: Brenda Holton To: Mary Allen Date: 5/7/01 8:33AM Subject: Dr. Downs ECH did not go to Dr. Down's reception Friday. He gave me back the proclamation and said to make it from the Board and invite him to a Board meeting to present. I have placed the paper copy in the May 22 meeting folder and the file in 5/22 directory. Breniha Hc;lton - Re: Reception for Dr. Downs Page 1 From: Elmer Hodge ~'` `'~ To: Mary Allen Date: 4/27/01 3:04PM Subject: Re: Reception for Dr. Downs We need to do this. Please prepare for Mr. Minnix's signature and mine. I have worked with him a lot. We do not want the City to be the only ones presenting a proclamation. Thanks Elmer Hodge Roanoke County Administrator 540-772-2004 »> Wanda Riley 04/27/01 10:29AM »> Brenda received a call from VWCC and the would like the County to prepare a proclamation for Dr. Downs to be presented to him next Friday at the reception. Roanoke City and Salem have been asked to do the same. Brenda said she would discuss this with Mary next week and possibly call the two cities to see exactly what they're doing -whether they are actually preparing proclamations or resolutions. Also, she said she would inquire as to whether they would be presenting him with a gift. CC: Brenda Holton ppp . ~~ ,,/p-l C~/ ~t~ !'~ . ~~ Brenda Halton -Reception for Dr. Downs Page 1 From: Wanda Riley To: Elmer Hodge Date: 4/27/01 10:29AM Subject: Reception for Dr. Downs Brenda received a call from VWCC and the would like the County to prepare a proclamation for Dr. Downs to be presented to him next Friday at the reception. Roanoke City and Salem have been asked to do the same. Brenda said she would discuss this with Mary next week and possibly call the two cities to see exactly what they're doing -whether they are actually preparing proclamations or resolutions. Also, she said she would inquire as to whether they would be presenting him with a gift. CC: Brenda Holton Q `~ W c' w~~°~v ~~~~ ~~ `~ ~ ~ ~~ ._., q ~~ a ~5 N ti .~~ o~ ~, ~~ _~ai v~ d Brenda Holton -Proclamation for Dr. Downs Page 1 From: Brenda Holton To: Mary Allen Date: 4/27/01 9:46AM Subject: Proclamation for Dr. Downs ,_ Helen Jones, Public Relations or VWCC, 857-6532, called to ask if we would do a proclamation for retirement of Dr. Downs. They have asked Cities of Roanoke and Salem to do also. They are having combination retirement and celebration of 35th anniversary of college on Friday, May 4. Starting with social 4-5 and then into auditorium for slide presentation of history. Dr. Downs doesn't want fanfare and he doesn't know but they are planning to have presentations to him at that time. She has to faxed me the information for proclamation. Asked her if she knew what Roanoke and Salem are doing and she said that she faxed same information and Mayor Smith was going to be there and present. I talked with Wanda and Mr. Hodge is supposed to go and told her that we would have something to present. I don't know if Fuzzy was invited since I did not see the invitations. Next week, we can put something together and see if Fuzzy is going. They might need a gift to present. Brenda ~. a~ ~ ~ ~..! ~'~~l~.d ,~ J ~... _- §~ r3 ~ _ ~ ~~~ ~~ ~-~ ~~ ~. ~ e t''....... ° .~ ~ ~1~ ~~2~ ~ti~' f~ 4. .,w2 I l j ~ ~~77 1 f°~{`i VIRGINIA WESTERN COMMUNITY COLLEGE FAX. COVER. SHEE'N' 'I'O; Brenda Holton Deputy Clerk IZ,oanoke County Board of Supervisors FAX #: 772-2193 FROM: Helea~ Jones Public RelatioQs (540) 857-6532 DATE: Apri127, 2001 ~: Dr. Downs' Retirement /VWCC 35"' Anniversary Celebration Brenda, Dr. Downs began worl~ing at VWCC on January ~, X 9$1. He does, however, have a total of 30 years service with the Virginia Community College System as he was at Tidewater Com~xauulty College before coming to Roanoke. ''bank you so much. I look forward to talking to you next week. Helen CHARLES L. DOWNS Biographical Data EXPERIENCE: President, Virginia Western Community C981geRresent Roanoke, VA Provost, Frederick Campus Tidewater Community College Portsmouth, VA 1972-81 Chair, Division of Social Science Clayton Junior College Morrow, GA 1968-72 Instructor, Brunswick ,Junior College Brunswick, GA 19fi5-66 Administrative Assistant to the late Senator Everett M. Dirkson 1962-63 Air Intelligence Officer United States Navy 1958-62 EDUCATION: Ph.D. University of Georgia 1969 Athens, Georgia (History) M.A. Florida State University 1965 Tallahassee, FL B.A. George Washington University 195$ Washington, p.C. ACTIVITIES: ~ Past President, Rotary Club of Roanoke ~ Board Member, Regional Partnership of Roanoke Valley (economic development organization) ~ Chair, Roanoke Valley Educational Consortium ~ Board of Directors, Blue Ridge ETV Association ~ Board of Directors, Roanoke Regional Chamber of Commerce ~ Former Chair, Sisters Cities Corporate Board t~ Board of Trustees, Lewis-Gale Medical Center PERSONAL: Married to Elizabeth; 3 children, all of whom are lawyers; one lives in Savannah, GA; one lives in Norfolk, VA; one lives in Arlington, VA Church affiliation: Christ Lutheran Plan to travel upon retirement. Retirement effective July 1, 2001. ~~9~_1~~ g, ~ o a ~ ~.~~-~- Lee B. Eddy 2211 Pommel Drive Roanoke, Virginia 24018 Tel/Fax: 540/774-2930 MEMORANDUM To: Mary Allen, Clerk Roanoke County Board of Supervisors Date: 5/7/01 Subject: Monthly Overview of Activities/Actions Roanoke Valley-Alleghany Regional Commission As discussed with Board Chairman Fuzzy Minnix several weeks ago, I am pleased to submit the attached summary of activities/actions of the Regional Commission based on their meeting held 4/26/01. I believe Mr. Minnix suggested that the summary of each monthly meeting of the Commission be included in the section of the Board's printed agenda under Reports. Unless requested otherwise, I plan to submit these summaries to you each month. Please call with any questions. ~~ /~~ ~ o Lee B. Eddy, Member ~~ Roanoke Valley-Alleghany Regional Commission