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HomeMy WebLinkAbout7/24/2001 - Regular. ~ P AN ,F F ti ~ ~ 2 a 1838 C~.o~~x~#~ ~~ ~.a~rx~~~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JULY 24, 2001 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, will be rebroadcast on Thursday at 7 p.m. and Saturday at 4 p.m., and are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. BRIEFINGS E. NEW BUSINESS 1. Acceptance of $5,000 donation from Koppers Industries in 1 ®Aecycled Paper connection with its Directors' Award of Safety Excellence and appropriation to the Utility Department. (Mark Franck, Koppers Industries Plant Manager) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicafe support for, or judge the merifs of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of ordinance on the petition of Nathaniel C. Haile to obtain a Special Use Permit to develop a golf course on 364 acres and rezone 118 acres from AG-3, Agricultural to AR, Agricultural Residential, located at 3608 Pitzer Road, SE, Vinton Magisterial District. 2. First reading of ordinance on the petition of The Community of Faith to obtain a Special Use Permit for a religious facility on 1.033 acres located at 5343 Fallowater Lane, Cave Spring Magisterial District. 3. First reading of ordinance on the petition of Hugh R. & Carolyn Elsea to obtain a Special Use Permit for a private horse stable on 2.99 acres and a 30 foot right-of-way on adjoining parcel located at 3663 Chaparral Avenue, Cave Spring Magisterial District. 4. First reading of ordinance on the petition of Bowman Dalton, Inc. to Rezone 4.62 acres from C-Commercial Office District to R-3 Medium Density Multifamily Residential District for a development of multifamily housing located at 3990 Challenger Avenue, Hollins Magisterial District. 5. First reading of ordinance on the petition of RA-DE Div., Ltd. T/A Perfect Touch to Rezone 1.13 acres from C-1 Office District with conditions to C-1 Office District located at 5681 Starkey Road, Cave Spring Magisterial District. G. FIRST READING OF ORDINANCES 1. First reading of ordinance amending Article IV, Sewer Use 2 Standards, of Chapter 18, Sewers and Sewage Disposal, of the Roanoke County Code. (Gary Robertson, Utility Director) H. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the vacation, quit-claim and release of a portion of an existing 20 foot water and sanitary sewer easement across Tract 1 A, property of Strauss Construction Corporation in the Cave Spring Magisterial District. (Arnold Covey, Community Development Director) 2. Second reading of ordinance authorizing the vacation of sanitary sewer easement, two drainage easements, stormwater management access easement, and pump station and access easement in Buckland Mills Subdivision, (Plat Book 21, page 169; Plat Book 24, page 19), Hollins Magisterial District. (Arnold Covey, Community Development Director) APPOINTMENTS 1. Clean Valley Council 2. League of Older Americans Advisory Council 3. Roanoke Valley Greenway Commission 4. Social Services Advisory Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes for May 22, 2001. 2. Confirmation of committee appointments to the Social Services 3 Advisory Board. 3. Acceptance of four grants in the amount of $99,130 by the Police Department for providing full time law enforcement services in four Roanoke County middle schools. 4. Request to accept and appropriate $5,601,734 to the Roanoke Valley Regional Special Education Board budget for FY 2001-2002. 5. Acceptance of $57,750 grant from the Department of Criminal Justice Services to purchase new Jail Management System software. 6. Donation of a Public Utility Lot, 0.677 acre, for a sanitary sewer pump station serving Buckland Mills Subdivision, Hollins Magisterial District, from Signature Builders. Inc. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Revenues and Expenditures for the eleven months ended June 30, 2001 6. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of June 30, 2001 7. Accounts Paid -June, 2001 4 8. List of changes to the Virginia Department of Transportation Secondary System in June, 2001 9. Quarterly Report for the Day Reporting Program. 10. Report on Roanoke Valley-Alleghany Regional Commission 11. Proclamation signed by the Chairman 12. Report of Claims Activity for the Self-Insurance Program for the 4m Quarter. 13. Status Report on Clean Valley Council O. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A P. WORK SESSION (4T" FLOOR CONFERENCE ROOM) 1. Economic Development Work Session to discuss the following: a. Implementation of new Existing Business Program b. Center for Research and Technology Update 2. Work Session to discuss implementation of fee for ambulance service. (Dan O'Donnell, Assistant County Administrator and Fire and Rescue Chief Rick Burch) EVENING SESSION Q. CERTIFICATION RESOLUTION R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognition of Curtis Blake Law, Catawba/Masons Cove Fire and Rescue Squad, for being a recipient of a $1500 scholarship from the Virginia Public Safety Foundation, Inc. (Fire and Rescue Chief Rick Burch) S. BRIEFINGS 5 1. Briefing on "Vital Signs Report" for the New Technology Corridor. (Priscilla Richardson and Cabell Brand, Representing the New Technology Corridor) T. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES The followingpetition has been referred back to the Planning Commission for further consideration: Second reading of ordinance to obtain a Special Use Permit to develop a golf course on 364 acres located on 3608 Pitzer Road, SE, Vinton Magisterial District, upon the petition of Nathaniel C. Haile. The followin~pefifion has been continued by the Planning Commission: Second reading of ordinance to obtain a Special Use Permit to construct a broadcast tower on 34.83 acres located on the Bent Mountain Substation, 8920 Willett Lane, Windsor Hills Magisterial District, upon the petition of American Tower Corporation. The followingpetition has been withdrawn by the petitioner. Second reading of ordinance to obtain a Special Use Permit to construct a cluster subdivision on 14.25 acres located between Merriman Road and Crystal Creek Drive and 600 feet west of Cartwright Drive, Cave Spring Magisterial District, upon the petition of Caldwell White Associates. 1. Second reading of ordinance to obtain a Special Use Permit and rezoning from C1-C to C1-C to amend conditions to construct two offices on the back of the existing building and expand the parking lot on .5 acres located at 3716 Colonial Avenue, Cave Spring Magisterial District, upon the petition of Paychecks Plus. (Janet Scheid, Senior Planner) 2. Second reading of ordinance to obtain a Special Use Permit for a new convenience store and gasoline station on .873 acres located at 5944 Catawba Valley Drive, Catawba Magisterial District, upon the petition of Craw-Mart, Inc. (Janet Scheid, Senior Planner) 6 3. Second reading of ordinance to obtain a Special Use Permit for a retail store on .601 acres located at 4347 Valley Avenue, Cave Spring Magisterial District, upon the petition of Play It Again Sports. (Janet Scheid, Senior Planner) U. CITIZEN COMMENTS AND COMMUNICATIONS V. REPORTS AND INQUIRIES OF BOARD MEMBERS W. ADJOURNMENT TO MONDAY, JULY 30, 2001 AT 6:00 P.M. FOR AN ECONOMIC DEVELOPMENT WORK SESSION 7 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 AGENDA ITEM: Acceptance of $5,000 donation from Koppers Industries in connection with its Directors' Award of Safety Excellence COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Mr. Mark Franck, Manager of Koppers Industries' Roanoke Valley Plant, has notified the County that the plant has received a Directors' Award of Safety Excellence in recognition of 100,000 man hours with no injury of any kind. The plant has accumulated 119,448 safe man hours. This is the second time they have received the award. Mr. Franck advised that they received $5,000 as part of this award to be donated for use in the community. They have decided to donate these funds to the Roanoke County Utility Department in recognition of Robert Fronk's assistance to Koppers. Mr. Fronk was instrumental in Koppers implementation of a waste water treatment plant constructed in 1988 and in the permitting and testing criteria for the treatment plant over the 13 years of operation. This is also the second time Koppers has donated $5,000 to the County. In 1999, they donated funds to be used by the Parks and Recreation Department and the Fort Lewis Rescue Squad. Several representatives from Koppers Industries plan to attend the meeting to make the presentation. Attending the meeting with Mr. Franck, Plant Manager, will be Mike Juba, Corporate Safety Director from Pittsburgh; and Bob Snider, Roger Bishop, Mike McGuinness, Paul Hinkley, Tony Lovern, Richard Garman, and Dale Akers, members of the Roanoke Plant Safety Health, and Environmental Committee STAFF RECOMMENDATION: Roanoke County wishes to commend Koppers Industries and the Roanoke Valley Plant employees for their safety accomplishment. We are very grateful that they choose to donate these funds to benefit the citizens of Roanoke County, and recommend that the Board accept and appropriate these funds as requested by Koppers Industries. i ~ OF AOANp,Y~ z « ~ A .~? (~~a~xx~~ ~~ ~~x~~.~.~ rasa ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JULY 24, 2001 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, will be rebroadcast on Thursday at 7 p.m. and Saturday at 4 p.m., and are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ALL PRESENT AT 3:01 P.M. 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH ADDED (1) ITEM E-2, REQUEST TO ENTER INTO AGREEMENT BETWEEN VIRGINIA RECREATIONAL FACILITIES AUTHORITY AND THE COUNTY OF ROANOKE CONCERNING EXPLORE PARK: AND (2) CLOSED MEETING CONCERNING 2.1-344A(5), ECONOMIC DEVELOPMENT PROSPECT WHERE THERE HAS BEEN NO PREVIOUS ANNOUNCEMENT. 1 ® Recycled Paper JBC REQUESTED TO COMMENT ON ITEM J-2. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS NONE D. BRIEFINGS NONE E. NEW BUSINESS 1. Acceptance of $5,000 donation from Koppers Industries in connection with its Directors' Award of Safety Excellence and appropriation to the Utility Department. (Mark Franck, Koppers Industries Plant Manager) A-072401-1 JBC MOTION TO ACCEPT $5,000 AND APPROPRIATE TO THE UTILITY DEPARTMENT U RC 2. Request to enter into a Cooperative Agreement between the Virginia Recreational Facilities Authority and the County of Roanoke concerning Explore Park A-072401-2 HCN MOTION TO APPROVE ENTERING INTO AGREEMENT AND APPROPRIATING $350,000 FROM GENERAL FUND UNAPPROPRIATED BALANCE. AYES-BLJ,JBC,HCN,HOM NAYS-JPM JOINT MEETING WITH VIRGINIA RECREATIONAL FACILITIES AUTHORITY F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of These items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 2 HCN MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARINGS - 8/28101 U RC 1. First reading of ordinance on the petition of Nathaniel C. Haile to obtain a Special Use Permit to develop a golf course on 364 acres and rezone 118 acres from AG-3, Agricultural to AR, Agricultural Residential, located at 3608 Pitzer Road, SE, Vinton Magisterial District. 2. First reading of ordinance on the petition of The Community of Faith to obtain a Special Use Permit for a religious facility on 1.033 acres located at 5343 Fallowater Lane, Cave Spring Magisterial District. 3. First reading of ordinance on the petition of Hugh R. & Carolyn Elsea to obtain a Special Use Permit for a private horse stable on 2.99 acres and a 30 foot right-of-way on adjoining parcel located at 3663 Chaparral Avenue, Cave Spring Magisterial District. 4. First reading of ordinance on the petition of Bowman Dalton, Inc. to Rezone 4.62 acres from C-Commercial Office District to R-3 Medium Density Multifamily Residential District for a development of multifamily housing located at 3990 Challenger Avenue, Hollins Magisterial District. 5. First reading of ordinance on the petition of RA-DE Div., Ltd. T/A Perfect Touch to Rezone 1.13 acres from C-1 Office District with conditions to C-1 Office District located at 5681 Starkey Road, Cave Spring Magisterial District. G. FIRST READING OF ORDINANCES 1. First reading of ordinance amending Article IV, Sewer Use Standards, of Chapter 18, Sewers and Sewage Disposal, of the Roanoke County Code. (Gary Robertson, Utility Director) HOM MOTION TO APPROVE 1ST READING 2ND _ 8/14/01 URC H. SECOND READING OF ORDINANCES 3 1. Second reading of ordinance authorizing the vacation, quit-claim and release of a portion of an existing 20 foot water and sanitary sewer easement across Tract 1A, property of Strauss Construction Corporation in the Cave Spring Magisterial District. (Arnold Covey, Community Development Director) 0-072401-3 HOM MOTION TO ADOPT ORD URC 2. Second reading of ordinance authorizing the vacation of sanitary sewer easement, two drainage easements, stormwater management access easement, and pump station and access easement in Buckland Mills Subdivision, (Plat Book 21, page 169; Plat Book 24, page 19), Hollins Magisterial District. (Arnold Covey, Community Development Director) 0-072401-4 BLJ MOTION TO ADOPT ORD URC I. APPOINTMENTS 1. Clean Valley Council HCN NOMINATED DENNIS "CHIP" HARRIS TO A TWO-YEAR TERM EXPIRING JUNE 30, 2003. 2. League of Older Americans Advisory Council 3. Roanoke Valley Greenway Commission 4. Social Services Advisory Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED 4 BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-072401-5 HOM MOTION TO ADOPT CONSENT RESO U RC 1. Approval of minutes for May 22, 2001. 2. Confirmation of committee appointments to the Social Services Advisory Board. A-072401-5. a JBC RECOGNIZED DOROTHY BARR 3. Acceptance of four grants in the amount of $99,130 by the Police Department for providing full time law enforcement services in four Roanoke County middle schools. A-072401-5.b 4. Request to accept and appropriate $5,601,734 to the Roanoke Valley Regional Special Education Board budget for FY 2001-2002. A-072401-5.c 5. Acceptance of $57,750 grant from the Department of Criminal Justice Services to purchase new Jail Management System software. A-072401-5.d 6. Donation of a Public Utility Lot, 0.677 acre, for a sanitary sewer pump station serving Buckland Mills Subdivision, Hollins Magisterial District, from Signature Builders. Inc. A-072401-5.e K. REQUESTS FOR WORK SESSIONS BLJ REQUESTED A WORK SESSION ON CODE ENFORCEMENT WHEN THERE IS A HEALTH AND/OR SAFETY ISSUE INVOLVED ON 8/14101. L. REQUESTS FOR PUBLIC HEARINGS NnNF 5 M. CITIZENS' COMMENTS AND COMMUNICATIONS Donald Johnson, 2239 Pommel Drive, spoke concerning the prohibition of parking of recreational vehicles adjacent to the building line on corner lots and asked that amendments to these regulations be reconsidered. HOM requested that ECH and Planning staff review and report back. N. REPORTS HCN MOTION TO RECEIVE AND FILE - URC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Revenues and Expenditures for the eleven months ended June 30, 2001 6. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of June 30, 2001 7. Accounts Paid -June, 2001 8. List of changes to the Virginia Department of Transportation Secondary System in June, 2001 9. Quarterly Report for the Day Reporting Program. 10. Report on Roanoke Valley-Alleghany Regional Commission 11. Proclamation signed by the Chairman 12. Report of Claims Activity for the Self-Insurance Program for the 4`h Quarter. 6 13. Status Report on Clean Valley Council O. CLOSED MEETING pursuant to Code of Virginia Section 2.1-344 A (5) discussion concerning a prospective business or industry when there has been no previous announcement. HOM MOTION TO GO INTO CLOSED MEETING AT 4:40 P.M. URC CLOSED MEETING HELD FROM 6:15 P.M. TO 6:30 P.M. P. WORK SESSION (4T" FLOOR CONFERENCE ROOM) Economic Development Work Session to discuss the following: a. Implementation of new Existing Business Program HELD FROM 4:50 TO 5:15 P.M. PRESENTED BY DOUG CHITTUM AND MELINDA COX BOARD CONSENSUS TO GO FORWARD WITH PROGRAM. b. Center for Research and Technology Update HELD FROM 5:15 P.M. TO 5:45 P.M. PRESENTED BY DOUG CHITTUM ARNOLD COVEY GEORGE SIMPSON STAFF RECOMMENDATION TO REBUILD GLEN MARY DRIVE BUT KEEP DOW HOLLOW OPTION AVAILABLE FOR FUTURE EXPANSION. BOARD CONSENSUS TO MOVE FORWARD WITH GLEN MARY DRIVE FOR ACCESS ROAD. 2. Work Session to discuss implementation of fee for ambu-ance service. (Dan O'Donnell, Assistant County Administrator and Fire and Rescue Chief Rick Burch) HELD FROM 5:50 P.M. TO 6:10 P.M. PRESENTED BY RICK BURCH AND DAN O'DONNELL ADOPTION OF FEE RESOLUTION SCHEDULED FOR 8/14/01 FEE FOR SERVICE PROGRAM TO BEGIN ON 11/1/01 EVENING SESSION 7 Q. CERTIFICATION RESOLUTION R-072401- 6 HCN MOTION TO RETURN TO OPEN SESSION AND ADOPT CERTIFICATION RESO AYES-BLJ,JPM,JBC.HCN ABSTAIN - HOM BECAUSE HE WAS NOT PRESENT FOR CLOSED MEETING. R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognition of Curtis Blake Law, Catawba/Masons Cove Fire and Rescue Squad, for being a recipient of a $1500 scholarship from the Virginia Public Safety Foundation, Inc. (Fire and Rescue Chief Rick Burch) MR. LAW WAS PRESENT TO RECEIVE CERTIFICATE HE WAS PRESENTED WITH ROANOKE COUNTY PEN S. BRIEFINGS 1. Briefing on "Vital Signs Report" for the New Technology Corridor. (Priscilla Richardson and Cabell Brand, Representing the New Technology Corridor) PRESENTED BY PRISCILLA RICHARDSON AND CABELL BRAND VITAL SIGNS REPORT PRESENTED TO THE BOARD MEMBERS AND STAFF. T. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES --------------------------------------------------------------------------------------------------------- The followinc~,petition has been referred back fo the Planning Commission for further consideration: Second reading of ordinance to obtain a Special Use Permit to develop a golf course on 364 acres located on 3608 Pitzer Road, SE, Vinton Magisterial District, upon the petition of Nathaniel C. Haile. The following petition has been continued by the Planning Commission: 8 Second reading of ordinance to obtain a Special Use Permit to construct a broadcast tower on 34.83 acres located on the Bent Mountain Substation, 8920 Willett Lane, Windsor Hills Magisterial District, upon the petition of American Tower Corporation. The following- petition has been withdrawn by the petitioner. Second reading of ordinance to obtain a Special Use Permit to construct a cluster subdivision on 14.25 acres located between Merriman Road and Crystal Creek Drive and 600 feet west of Cartwright Drive, Cave Spring Magisterial District, upon the petition of Caldwell White Associates. 1. Second reading of ordinance to obtain a Special Use Permit and rezoning from C1-C to C1-C to amend conditions to construct two offices on the back of the existing building and expand the parking lot on .5 acres located at 3716 Colonial Avenue, Cave Spring Magisterial District, upon the petition of Paychecks Plus. (Janet Scheid, Senior Planner) 0-072401-7 HOM MOTION TO ADOPT ORD WITH CONDITION #3 AMENDED TO ADD THAT ANY WATER RUNOFF FROM THE NEW CONSTRUCTION SHALL BE DISCHARGED TO COLONIAL AVENUE. HOM ALSO REQUESTED THAT PAYCHECKS PLUS NOT HARD SURFACE THE ADDITIONAL PARKING SPACES TO REDUCE ANY ADDITIONAL STORMWATER RUNOFF. URC 2. Second reading of ordinance to obtain a Special Use Permit for a new convenience store and gasoline station on .873 acres located at 5944 Catawba Valley Drive, Catawba Magisterial District, upon the petition of Craw-Mart, Inc. (Janet Scheid, Senior Planner) 0-072401-8 JBC MOTION TO ADOPT ORD URC 3. Second reading of ordinance to obtain a Special Use Permit for a 9 retail store on .601 acres located at 4347 Valley Avenue, Cave Spring Magisterial District, upon the petition of Play It Again Sports. (Janet Scheid, Senior- Planner) 0-072401-9 HOM MOTION TO ADOPT ORD URC U. CITIZEN COMMENTS AND COMMUNICATIONS 1. Russell I Robinson, 4393 Pitzer Road, expressed concern about the approved I-73 corridor which will go through his property and will make it very difficult for him to sell. Asked for Board support to oppose that corridor. 2 Hector Wiltshire, 3277 Randall Drive, also opposed the I-73 corridor which will qo through his property. He moved to the Roanoke Valley to retire and built his home because of the serenity, natural beauty and the Blue Ridge Parkway He felt his property and investment will be reduced because of the I-73 corridor and asked for help from the Board. HOM AND HCN ADVISED THAT THE BOARD HAD NOT REMAINED SILENT ON THE CHOSEN I-73 CORRIDOR AND HCN ASKED TO MEET WITH THE RESIDENTS AFTER THE MEETING. V. REPORTS AND INQUIRIES OF BOARD MEMBERS 1 Supervisor Johnson: ~1) Advised the Play It Again Sports petitioners that their request was approved. (2.) Advised that a group of residents in Sun Valley are forming a civic league and would like to create a small park in partnership with Roanoke County where Project Impact removed the homes. They will be bringing their plans to ECH for review. 2. Supervisor McNamara: Reported that he had requested that PMM work with the residents involved in improving the Bent Mountain Library with aself-funded program. Asked PMM to bring back a status report. 3. Supervisor Church: (11 Reminded the Board that a resolution was adopted requesting a speed limit reduction at Fort Lewis Elementary School during school hours. He asked that staff check on the status of this request. (2~ Announced that Glenvar Middle School renovations are on 10 time and under budget. Supervisor Nickens: Asked ECH and staff to review the proposed development that is in both Bedford and Roanoke County to see if the proposal could be improved. His primary concern was the density of the development. W. ADJOURNMENT TO MONDAY, JULY 30, 2001 AT 6:00 P.M. FOR AN ECONOMIC DEVELOPMENT WORK SESSION ON THE 4T" FLOOR CONFERENCE ROOM. HOM ADJOURNED MEETING AT 8:15 P.M. 11 A-072401-1 ACTION NO. ITEM NUMBER ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 AGENDA ITEM: Acceptance of $5,000 donation from Koppers Industries in connection with its Directors' Award of Safety Excellence COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Mr. Mark Franck, Managerof Koppers Industries' Roanoke Valley Plant, has notified the County that the plant has received a Directors' Award of Safety Excellence in recognition of 100,000 man hours with no injury of any kind. The plant has accumulated 119,448 safe man hours. This is the second time they have received the award. Mr. Franck advised that they received $5,000 as part of this award to be donated for use in the community. They have decided to donate these funds to the Roanoke County Utility Department in recognition of Robert Fronk's assistance to Koppers. Mr. Fronk was instrumental in Koppers implementation of a waste water treatment plant constructed in 1988 and in the permitting and testing criteria for the treatment plant over the 13 years of operation. This is also the second time Koppers has donated $5,000 to the County. In 1999, they donated funds to be used by the Parks and Recreation Department and the Fort Lewis Rescue Squad. Several representatives from Koppers Industries plan to attend the meeting to make the presentation. Attending the meeting with Mr. Franck, Plant Manager, will be Mike Juba, Corporate Safety Director from Pittsburgh; and Bob Snider, Roger Bishop, Mike McGuinness, Paul Hinkley, Tony Lovern, Richard Garman, and Dale Akers, members of the Roanoke Plant Safety Health, and Environmental Committee STAFF RECOMMENDATION: Roanoke County wishes to commend Koppers Industries and the Roanoke Valley Plant employees for their safety accomplishment. We are very grateful that they choose to donate these funds to benefit the citizens of Roanoke County, and recommend that the Board accept and appropriate these funds as requested by Koppers Industries. ~ '". Approved (x) Motion by: Jo Denied O $5,000 and a! Received () Department Referred ( ) To ( ) Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs seph B. Church to accept Church - x ~pr~riate to the Utility Johnson - x McNamara- x Minnix _ x _ Nickens x cc: File Danial Morris, Director, Finance Gary Robertson, Director, Utility 2 KOPPERS INDUSTRIES 15403803517 P.Ol ~~ I Koppers Industries, Inc. 4020 Koppers Road Salem, VA 24153 T~laphone, (540) 380-2061 Fax: (540) 380-35 f 7 July 13, 2001 Mr. Clmer i lodge Roanoke Cauniy Adnutustrator 5204 Bernard Drive Koanoke, Virginia 24018 Dear Mr. Hodge: The Kappers industries Plant has been awarded the highest Safety Award presented by our Corporate i~llic:e in Pittsburgh,. Pennsylvania. 'Phis is the second time the Koanoke Plant has received this award. '1'hc Award is the llirector'a Award of Safety Fxccllcnce. The criteria for the award is working 100,000 man hours with no injuries of any kind. The last medical treatment case at the plant way Tanuary o I' 2000. The plant hes accumulated 110,448 safe man, hours. The recognition for the award includes a TS,Ot)q donation to the community. The employees c~l'the Roanoke Valley Plant have chosen the Utility Dcparttncnt of Roanoke C..:ounty liar the award. Mr. Robert Fronk has supported Koppers implementation of a waste water treatment plant constructed in 1988. Mr. Frank has heen intitrumental in the permitting and testing criteria for the treatment plant nvrr the 13 years al'aperation. Koppers l.ndustries employees would like to recognize the LJtility Departtricnt with this donation. The (i~llowing Koppers representatives will be at the E3oard of Supervisory nfeeting can July 24c~ at 3:OOpm fc?r the presentation. Mark Franck Plant Manager-Koanoke Valley Plant Milo Juba Corporate Safety Director-Pittsburgh, Pennsylvania Roanoke Plant Safety, IIealth, and Environmental Committee l3ob Snider-Chairman Oflice Manager Roger Rishcap Maintenance mechanic Mike McGuinness framing Mill l.eadman Ya.ul Hinkley Tie Yard Supervisor Tarry Lovorn Hydraulic Uperator Richard Garman Framing IVIiII Operator Uale 1lkers Maintenance Supervisor We appreciate: the support Roanoke County has given the plant and lack l'c~rward to recognizing, the County with this donation. Mark A. 1'ranck C'c: Mr_ C.:hurch A-072401-2 ACTION NO. ITEM NUMBER ~` ~--- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 AGENDA ITEM: Request to Enter Into a Cooperative Agreement Between the Virginia Recreational Facilities Authority and the County of Roanoke COUNTY ADMINISTRATOR'S COMMENTS: At the Board's encouragement and instruction, staff has pursued opportunities to partner with Explore Park to promote tourism and fully utilize this 1100-acre park. Roanoke County and Explore representatives have negotiated a mutually beneficial contract that will begin this process. We have also contacted other localities, several of which have expressed interest in participating at a later date. Recommend approval. BACKGROUND: Virginia's Explore Park (Explore Park) is apublic-private partnership between the River Foundation, Inc., snot-for-profit 501(c)(3), and the Virginia Recreational Facilities Authority (VRFA), formed by Virginia's General Assembly in 1987. Explore Park has been attracting visitors from around the country since July of 1994. In 1988, the Commonwealth provided Explore Park with $6,000,000 to purchase land. Another $2,000,000 was provided for planning, a $3,000,000 match for Blue Ridge Parkway funds and $250,000 for a greenway study. Since 1994, the Commonwealth has consistently provided funding support for Explore Park, which has totaled approximately $800,000/biennium. However, this financial support for operational costs provided by the Commonwealth has been reduced significantly over the past two years. During that time period, this exceptional tourist attraction for the region has seen the Commonwealth's contribution reduced from the $800,000 in FY1999 to zero funding for FY2001. SUMMARY OF INFORMATION: Over the past 12 years, Roanoke County has made a significant investment in the development of Explore Park, western Virginia's premier educational and recreational facility. As one of the brightest gems in our region's treasure chest of major tourist attractions, the County has always believed in Explore Park's potential. This belief has spurred the County's numerous contributions to Explore Park's development as a recreational, educational and economic development enterprise. The Board has L" 2.-- consistently viewed the park as a vital component of our region's tourism efforts, and continued support of Explore Park is in the best interest of that focus. The County, the River Foundation and the VRFA are excited about the possibilities that are created by this agreement. They believe that this increased level of support will take Explore Park to the next level of its development. At the same time, all of the parties agree that this contract should not in any way lessen the need for continued support from the Commonwealth or individual contributors. It is also believed that this agreement will serve to encourage other localities to offer their support in the continuance of Explore Park's contribution to tourism in the region. BENEFITS TO EXPLORE AND ROANOKE COUNTY As part of this contract, the County will provide Explore Park with operational assistance. Additionally, the County department of Parks, Recreation and Tourism will be actively involved in the planning of events for the Park. This agreement combines the strengths of all partners to further the development of Explore Park. In working toward this agreement, Pete Haislip, Director of Parks, Recreation and Tourism for the County, and Roger Ellmore, Executive Director of Explore Park have suggested several opportunities and benefits that will result from this partnership, which are listed below. Benefits to County Access to 1100 acres to potentially host various recreation programs o Archery tournaments of ESPN quality o Triathlon events of national prominence o Trail expansion and connection with the Greenways o Opportunities to reproduce historic entertainment venues o Development of Arts and Crafts show or other Benefits to Explore Park ^ Assures continuous operation of the park and facilities ^ Ability to focus on the park's educational programs for further development ^ Cooperative programming between County and Explore Park Access to the Roanoke River for potential recreational uses o Development of a fishery o Corporate nature education opportunities w/Orvis o Opportunity to develop corporate picnic events ^ Access and usage of park facilities o Visitor Center and theater for educational programs o Taubman Center for County functions ^ Cost-effective maintenance and administrative services ^ Agreement creates a model for other localities interested in partnering with Explore Park _~,. All of these benefits will be realized immediately through this partnership agreement. There are also other potential recreation opportunities that can come to fruition as a result of this agreement. Immediate and future benefits serve to strengthen our ability to draw tourism dollars into the County and the surrounding region. Attachment A summarizes the annual contribution to Explore Park. INVITATION TO OTHER LOCALITIES This is the next step in Explore Park's development. We encourage and look forward to other localities joining the County in partnering with this destination attraction to furtherthe region's tourism focus and vision. Any amendments or addition of member localities to this contract will be brought back before the County Board for approval. FISCAL IMPACT: There is currently $200,000 budgeted for tourism in the 2001-02 County budget that can be designated for Explore. In addition, another $100,000 will need to be appropriated from the General Fund Unappropriated Balance for the total of $300,000 for the increased annual contribution. In addition, $250,000 will need to be appropriated from the General Fund Unappropriated Balance for the loan to VRFA. This loan is to cover operational expenses incurred as a direct result of the Commonwealth's withdrawal of financial support over the past two years. This loan will be repaid to the County in the event that additional funds are received from the State. STAFF RECOMMENDATION: Staff recommends the following: 1. Authorize the County Administrator to execute the attached cooperative agreement between the County and the VRFA upon approval as to form by the County Attorney. 2. Transfer $200,000 from the 2001-02 County budget's Tourism category to the VRFA. 3. Appropriate an additional $100,000 from the General Fund Unappropriated Balance to the VRFA. 4. Appropriate $250,000 from the General Fund Unappropriated Balance as a loan to the VRFA. 3 L." L Respectfully Submitted Respectfully Submitted by by Diane D. Hyatt Pete Haislip Chief Financial Officer Parks, Recreation and Tourism Director ACTION Approved (x) Motion by: Harry C. Nickens to approve Denied () entering into agreement and appropriating Received () $350.000 from General Fund Unappropria Referred () ted Balance To ( ) cc: File Diane D. Hyatt, Chief Financial Officer Pete Haislip, Director, Parks, Recreation & Tourism Danial Morris, Director, Finance Paul M. Mahoney, County Attorney Approved by: Elmer C. Hodge County Administrator VOTE No Yes Abs Church _ x _ Johnson _ x McNamara x Minnix _ x _ Nickens x 4 °~"' Attachment A Financial Support for Explore Park County of Roanoke, Virginia Ongoing Annual Cost Annual Contribution Additional Annual Contribution Visitor Center Operations One Time Cost Loan to be repaid by Explore in the future Source of Needed Approriation Transferred from Tourism budget General Fund Unappropriated Balance Currently Appropriation Budgeted Needed Total $ 215,440 $ 215,440 300,000 300,000 60, 000 60, 000 $ 275,440 $ 300,000 $ 575,440 $ 250,000 $ 250,000 $ 200,000 350, 000 $ 550,000 M:\Finance/Common\Explore\VRFABudget.~ds 07/19/2001 -2 COOPERATION AGREEMENT BETWEEN THE VIRGINIA RECREATIONAL FACILITIES AUTHORITY, THE RIVER FOUNDATION, AND THE COUNTY OF ROANOKE This Agreement is made this day of July 2001, by and between BOARD OF SUPERVISORS OF ROANOKE COUNTY ("County"),apolitical subdivision and county of the Commonwealth of Virginia, THE VIRGINIA RECREATIONAL FACILITIES AUTHORITY ("Authority"),apolitical subdivision of the Commonwealth of Virginia created pursuant to Chapter 16 of Title 10.1 of the Code of Virginia, aild THE RIVER FOUNDATION ("Foundation"), a Virginia non-stock, non-profit charitable corporation. RECITALS 1. The Authority is a political subdivision of the Commonwealth of Virginia created to (a) provide a high quality recreational attraction in the western part of the Commonwealth; (b) expand the lustorical knowledge of adults and children; (c) promote tourism and economic development in the Commonwealth; (d) set aside and conserve scenic and natural areas along the Roanoke River and preserve open space land; and {e) enhance and expand research and educational programs. See Va. Code Ann. § 10.1-1601. 2. The River Foundation is a Virginia non-stock, non-prof t charitable corporation which is exempt from income tax pursuant to § 501 (c)(3) of the Internal Revenue Code having as a primary objective the support of and fund-raising for Virginia's Explore Park. 3. The Authority operates a park to accomplish the purposes set forth above known as "Virginia's Explore Park" (the "Park"}. G:\ATTORNEY\PMM\ECONDEV\ExplorePazk\VRFA and Roanoke County.wpd.DOC 1 ~~ ~"~ 4. The General Assembly of Virginia has. appropriated funds for the Park's operations for many years, and for Fiscal Year 2000-2001, the Commonwealth provided $300,000 in funding to the P ark. 5. The 2001 Session of the General Assembly, however, concluded without appropriating any funding for operations of the Park for Fiscal Year 2001-2002. 6. Roanoke County has generously supported the Park in furtherance of its powers to promote economic development and tourism. 7. The General Assembly's budgetary impasse has created a shortfall in funding for the Park. 8. The Authority, the Foundation, and the County believe that the Park has a potential to be a national quality tourist destination. 9. The Authority, the Foundation, and the County desire to continue the progress of the Park and desire to establish a cooperative arrangement to address financial issues caused by the General Assembly's unexpected failure to fund the Park. 10. The Authority, the Foundation, and the County anticipate restoration of state funding in the future and intend to build on the foundation developed through prior State Funding. AGREEMENT In consideration of the mutual. covenants contained herein, and other good and valuable consideration the receipt and sufficiency of which is hereby acknowledged, the Authority and the County agree to the provisions set forth below: G:\ATTORNEI'\PMM\ECONDEV1ExplorePark\VRFA and Roanoke County.wpd.DOC 2 ~w ~. 1. Purpose. The purpose of this Agreement is to establish the basis upon which the Authority, the Foundation, and the County will collaborate and cooperate with each other to achieve the successful operation of the Park and its continued development and enhancement. 2. Park Operations. The Authority shall operate the Park. The Authority shall conduct its operations pursuant to its "Annual Plan and Budget." The Authority and the County shall develop the Annual Plan and Budget jointly. The Annual Plan and Budget shall provide for the Park's operating budget, a capital expenditures budget, staffing levels, venues and facilities, and programs. The Annual Plan and Budget shall be subject to the review and approval of the County pursuant to the County's annual budget process. The Authority and the County may periodically modify the Annual Plan and Budget to respond to ongoing developments. Any such modification shall be approved by both the Authority and the County. The Authority, the Foundation, and the County shall jointly develop a strategic plan for the Park to guide planning for future capital expenditures, operations, and funding. The County will participate in the management of the Park's operations. In the event of a disagreement between the Authority's Executive Director and County managers concerning an operational issue, the matter shall be presented to the County Administrator and the Chairman of the Authority's Board of Directors for decision. Wherever possible, the Roanoke County Department of Parks, Recreation and Tourism will work with Authority staff to enhance and expand programs and events to increase park attendance acid community awareness of the Park as a recreational facility. The County shall have access to the Park facilities to develop County sponsored programs and events when facilities are G:IATTORNEYIPMI~!\ECONDEV~ExplorePark\VRFA and Roanoke County.wpd.DOC g ~"" r not being used by the Park. These programs will be coordinated with the Authority so as not to impact its operations or budget. 3. Participation of Other Local Governments. The Authority, the Foundation, and the County intend to actively seek the participation of other local governments in the expansion, development and management of the Park and planning for its future. The parties will actively pursue the amendment of the Virginia Recreational Facilities Act so that some or all of the membership of the Authority's Board is appointed by the governing bodies of participating local govermments. After the Act is amended, this Agreement may also require amendment. 4. Funding. (a) The County agrees to loan the Authority the amount necessary to repay the line of credit outstanding at June 30, 2001. This will be an interest free loan. The Authority shall repay this amount upon the restoration of State funding pursuant to a "caboose bill" approved by the 2002 General Assembly or as soon as circumstances otherwise permit. (b) The County agrees to appropriate annually funding for the support of the operating budget of the Authority at a level and in an amount consistent with the County's contribution from its 2000-2001 budget, and the amount of state funding in the Commonwealth's 2000-2001 budget. 5. Personnel. The parties will work together to improve employee benefits. Authority staff duties may be reorganized in a mamzer to integrate with County staff and responsibilities as provided in the approved plans described in paragraph 2. 6. Administrative Services. The County will assist the Authority wherever possible in the areas of finance, procurement, human resources, vehicle maintenance, and marketing. These functions will be reviewed to determine the most cost-effective way to provide these services, using G:\AT"fORNE1IPMM\ECONDEV~ExplorePark\VRFA and Roanoke County.wpd.DOC 4 ~' ~""... County and/or Authority staff. The County will provide grounds maintenance support to the "upper area," i. e. ,the Arthur Taubman Welcome Center, the Blue Ridge Parkway Visitor Center, and the Brugh Tavern. These services shall include snowing, trimming, turf management, and landscaping. The Authority will provide staff to assist the County when available. The Authority will be responsible for the routine day-to-day maintenance and trash pickup. 7. Administrative Work for the River Foundation. Authority staff may continue to do work on behalf of the River Foundation as stated in the "Cooperative Agreement Between the Virginia Recreational Facilities Authority and the River Foundation," dated June 30, 1994. The River Foundation will continue to reimburse the Authority for actual cost and time spent on the work. This work will need to be coordinated through the County in order to ensure the most effective use of staff and resources. 8. New Facilities and Venues. The establishment of new facilities and venues, including the cost of operation for auy such new facilities or venues, shall be addressed as part of the Annual Plan and Budget and strategic planning process or as part of a periodic modification to the Annual Plan and Budget. 9. Caboose Bill Funding. Should the 2002 session of the General Assembly restore funding to the Park for Fiscal Year 2001-2002, such funding will be used by the Authority to repay the loan amount provided for in paragraph 4 above or as otherwise approved by the County and the Authority. 10. Tenn. This Agreement shall be effective upon its execution and shall terminate on June 30, 2006. G:~ATTORNEY~PMMIECONDEV\ExplorePazkIVRFA and Roanoke County.wpd.DOC 5 L -z--. 11. Termination. (a) Any party may terminate this Agreement, with or without cause, by notice given pursuant to Section 18 of this Agreement at least ninety (90) days prior to July 1 of any year. (b) Any parry may terminate this Agreement in the event that the other party is in breach, in any material respect, provided that the party seeking to terminate this Agreement has given notice in writing to the other party of the alleged breach and such alleged breach has not been rectified to the reasonable satisfaction ofthe party complaining, within 30 days of the giving of such notice, then the Agreement will be terminated 60 days from the giving of such notice. 12. Subiect to Appropriation. (a) The obligations of the County under this Agreement shall be subject to and dependent upon appropriation being made from time to time by the Board of Supervisors of the County for such purpose. The County Administrator shall include in the proposed budget for each fiscal year all amounts required to be paid under this Agreement during such fiscal year, and the County Administrator shall use his best efforts to obtain the annual appropriation throughout the term of this Agreement. (b) The County reasonably believes that it will continue to support the Authority as described herein for the duration of this Agreement and that funds sufficient to make all payments required to be made by the County during the term of this Agreement can be obtained from County revenue sources and intends to make annual appropriations during the term of this Agreement sufficient to make such payments. The County hereby declares its appropriation to the Paxk to be necessary or desirable to secure and promote the general welfare of the inhabitants of the County, the commerce and industry of the County, acid the resources and advantages of the County. G:ATTORNEY\PMIvAECONDEV1Exp]orePazk\VRFA and Roanoke County.wpd.DOC 6 ~. ~'"` (c) Any other provision to the contrary notwithstanding, this Agreement and the obligations herein shall not constitute a debt of the County within the meaning of any limitation on indebtedness of the County under any constitutional or statutory limitation and nothing in this Agreement shall constitute a pledge or the full faith and credit of the County under any provision of its Charter, as applicable, or the Constitution of Virginia. The failure of the governing body of the County to appropriate funds in any year for payment in full of the payments required by the Authority as herein provided or any other provision of this Agreement during such year shall ipso facto terminate this Agreement without any further liability on the part of the County off any kind, sixty (60), days after the Board of Supervisors of the County makes a final determination not to appropriate funds for this Agreement for the current fiscal year. 13. River Foundation. This Agreement is subject to the commitment from the River Foundation to continue to support the operating budget of the Authority in amounts consistent with support in FY 2000-2001. This commitment is in addition to any payment for services provided to the River Foundation as provided for in this Agreement. 14. Assignment. No party shall, without the prior consent of the other, which consent shall not be unreasonably witl~lield, assign, or otherwise transfer its rights and obligations under this Agreement to any third party. 15. Mercer. Amendment and Waiver. This Agreement supersedes all previous Agreements between the parties and contains the entire understanding and agreement between them with respect to the subject matter hereof, except for the Cooperative Agreement between the Authority and the Foundation referenced in paragraph 7. No amendment or waiver of any of the teens, provisions, or conditions of this Agreement shall be effective unless in writing and executed by the parties. No delay or failure by any part to enforce any right or obligation hereunder shall be G:WTTORNEY\PMM\ECONDEV\ExplorePazk\VRFA and Roanoke County.wpd.DOC 7 ~'~"" deemed to be a waiver of such right or obligation nor shall any waiver of any specific breach of this Agreement be deemed to be a waiver of any other or additional breach, similar or dissimilar. 16. Governing Law. This Agreement shall be governed by and shall be construed in accordance with the laws of the Commonwealth of Virginia. The parties hereby consent to the jurisdiction of the Circuit Court for the County of Roanoke in any proceeding brought under the provisions of this Agreement. 17. Counterparts. This Agreement may be executed by the parties in any number of counterparts, each of which shall be deemed to be an original document, but all of which, taken together, shall constitute one and the same Agreement. 18. Authority. Each of the undersigned individuals executing this Agreement in a representative capacity hereby represents and warrants that he is authorized to enter into this Agreement on behalf of the parry which he purports to represent, the appropriate corporate or other resolutions have been passed and obtained, and that this Agreement shall be the legal, valid and binding obligation of such party. 19. Execution of Documents. Each parry agrees to execute and deliver such additional or other documents and instruments and to take such further actions as may be reasonably necessary to carry out fully the intent and purpose of this Agreement. 20. Severability. If any provision of this Agreement or the application thereof to any party or circumstances shall, to any extent, be adjudged invalid or unenforceable in any jurisdiction, then: (a) such provision shall not be affected in any other jurisdiction; (b) the application of the other provisions of this Agreement to said party or circumstances shall not be affected; and (c) the application of this Agreement to any other party or circumstances shall not be affected thereby. G:\P.TTORNEY\PMM\ECONDEV1ExplorePark\VRPA and Roanoke County.wpd.DOC 8 ~` ~~ 21. Notice. Except as otherwise provided herein, any notice, requests, consents, approval, demand or other communications required or permitted hereunder shall be in writing and shall be given (a) when received, if mailed, registered or certified mail, return receipt requested, postage prepaid, or (b) when delivered in person against a written receipt therefor, addressed to the parties as follows: Notice to Authority: Executive Director P. O. Box 8508 3900 Rutrough Road Roanoke, Virginia 24014-0508 Notice to County: County Administrator Roanoke County Administration Center P. O. Box 29800 5204 Bernard Drive Roanoke, Virginia 24018-0798 Notice to Foundation: President The River Foundation 3900 Rutrough Road P. O. Box 8508 Roanoke, VA 24014-0508 In witness whereof, the parties have caused this Agreement to be executed by their duly authorized officers as of the date above first written. BOARD OF SUPERVISORS OF ROANOKE COUNTY By: Its: VIRGINIA RECREATIONAL FACILITIES AUTHORITY By: Its: G:\ATTORNEY\I'MMIECONDEV\ExplorePark\VRFA and Roanoke County.wpd.DOC 9 "~~, THE RIVER FOUNDATION By: Its: G:(ATTORNEYIPMMIECONDEV1ExplorePazkIVRFA and Roanoke County.wpd.DOC i ~ .~. ~.. AGENDA EXPLORE PARK PRESENTATION TO BOARD JULY 24, 2001 I. Introduction of Explore Park Agenda Item -Elmer Hodge, Roanoke County Administrator II. Call to order of Virginia Recreational Facilities Authority Board -Jack Loeb, Chairman, Virginia Recreational Facilities Authority III. PowerPoint Presentation regarding Virginia's Explore Park Public-Private Partnership A. Overview of Roanoke County's Role and Benefits -Elmer Hodge, County Administrator B. Overview of the importance of Virginia's Explore Park as a key tourism destination in western Virginia -Roger Ellmore, Executive Director, Virginia's Explore Park C. Overview of Challenges faced by Virginia's Explore Park and the Solutions the Public-Private Partnership Provides -Jack Loeb, Chairman, Virginia Recreational Facilities Authority D. Overview of the Private Sector Role from The River Foundation, Inc. -Stan Lanford, President, The River Foundation, Inc. IV. Discussion and Questions V. Board Vote VI. Virginia Recreational Facilities Authority Vote VII. Virginia Recreational Facilities Authority Adjourns VIII. Board of Supervisors Recess for Media Interviews IX. Reconvene Board of Supervisors Meeting ACTION N0. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 AGENDA ITEM: Request to Enter Into a Cooperative Agreement Between the Virginia Recreational Facilities Authority and the County of Roanoke COUNTY ADMINISTRATOR'S COMMENTS: At fhe Board's encouragement and instruction, staff has pursued opportunities to partner with Explore Park to promote tourism and fully utilize this 1100-acre park. Roanoke Countyand Explore representatives have negotiated a mutually beneficial contract that will begin this process. We have also contacted other localities, several of which have expressed interest in participating at a later date. Recommend approval. BACKGROUND: Virginia's Explore Park (Explore Park) is apublic-private partnership between the River Foundation, Inc., anot-for-profit 501(c)(3), and the Virginia Recreational Facilities Authority (VRFA), formed by Virginia's General Assembly in 1987. Explore Park has been attracting visitors from around the country since July of 1994. In 1988, the Commonwealth provided Explore Park with $6,000,000 to purchase land. Another $2,000,000 was provided for planning, a $3,000,000 match for Blue Ridge Parkway funds and $250,000 for a greenway study. Since 1994, the Commonwealth has consistently provided funding support for Explore Park, which has totaled approximately $800,000/biennium. However, this financial support for operational costs provided by the Commonwealth has been reduced significantly over the past two years. During that time period, this exceptional tourist attraction forthe region has seen the Commonwealth's contribution reduced from the $800,000 in FY1999 to zero funding for FY2001. SUMMARY OF INFORMATION: Over the past 12 years, Roanoke County has made a significant investment in the development of Explore Park, western Virginia's premier educational and recreational facility. As one of the brightest gems in our region's treasure chest of major tourist attractions, the County has always believed in Explore Park's potential. This belief has spurred the County's numerous contributions to Explore Park's development as a recreational, educational and economic development enterprise. The Board has consistently viewed the park as a vital component of our region's tourism efforts, and continued support of Explore Park is in the best interest of that focus. The County, the River Foundation and the VRFA are excited about the possibilities that are created by this agreement. They believe that this increased level of support will take Explore Park to the next level of its development. At the same time, all of the parties agree that this contract should not in any way lessen the need for continued support from the Commonwealth or individual contributors. It is also believed that this agreement will serve to encourage other localities to offer their support in the continuance of Explore Park's contribution to tourism in the region. BENEFITS TO EXPLORE AND ROANOKE COUNTY As part of this contract, the County will provide Explore Park with operational assistance. Additionally, the County department of Parks, Recreation and Tourism will be actively involved in the planning of events for the Park. This agreement combines the strengths of all partners to further the development of Explore Park. In working toward this agreement, Pete Haislip, Director of Parks, Recreation and Tourism for the County, and Roger Ellmore, Executive Director of Explore Park have suggested several opportunities and benefits that will result from this partnership, which are listed below. Benefits to County Access to 1100 acres to potentially host various recreation programs o Archery tournaments of ESPN quality o Triathlon events of national prorrinence o Trail expansion and connection with the Greenways o Opportunities to reproduce historic entertainment venues o Development of Arts and Crafts show or other Benefits to Explore Park ^ Assures continuous operation of the park and facilities ^ Ability to focus on the park's educational programs for further development ^ Cooperative programming between County and Explore Park Access to the Roanoke River for potential recreational uses o Development of a fishery o Corporafe nature education opportunities w/Orvis o Opportunity to develop corporate picnic events ^ Access and usage of park facilities o Visitor Center and theater for educational programs o Taubman Center for County functions ^ Cost-effective maintenance and administrative services ^ Agreement creates a model for other localities interested in partnering with Explore Park 2 All of these benefits will be realized immediately through this partnership agreement. There are also other potential recreation opportunities that can come to fruition as a result of this agreement. Immediate and future benefits serve to strengthen our ability to draw tourism dollars into the County and the surrounding region. Attachment A summarizes the annual contribution to Explore Park. INVITATION TO OTHER LOCALITIES This is the next step in Explore Park's development. We encourage and look forward to other localities joining the County in partnering with this destination attraction to furtherthe region's tourism focus and vision. Any amendments or addition of member localities to this contract will be brought back before the County Board for approval. FISCAL IMPACT: There is currently $200,000 budgeted for tourism in the 2001-02 County budget that can be designated for Explore. In addition, another $100,000 will need to be appropriated from the General Fund Unappropriated Balance for the total of $300,000 for the increased annual contribution. In addition, $250,000 will need to be appropriated from the General Fund Unappropriated Balance for the loan to VRFA. This loan is to cover operational expenses incurred as a direct result of the Commonwealth's withdrawal of financial support over the past two years. This loan will be repaid to the County in the event that additional funds are received from the State. STAFF RECOMMENDATION: Staff recommends the following: 1. Authorize the County Administrator to execute the attached cooperative agreement between the County and the VRFA upon approval as to form by the County Attorney. 2. Transfer $200,000 from the 2001-02 County budget's Tourism category to the VRFA. 3. Appropriate an additional $100,000 from the General Fund Unappropriated Balance to the VRFA. 4. Appropriate $250,000 from the General Fund Unappropriated Balance as a loan to the VRFA. Respectfully Submitted Respectfully Submitted by Approved by: by Diane D. Hyatt Chief Financial Officer -~~ Pete Haislip J Parks, Recreation and Tourism Director C~r~2~' p"~,'" Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved Denied Received Referred To cc: File () Motion by: Church () Johnson () McNamara O Minnix () Nickens 4 Attachment A Financial Support for Explore Park County of Roanoke, Virginia Currently Appropriation Budgeted Needed Total Ongoing Annual Cost Annual Contribution Additional Annual Contribution Visitor Center Operations $ 215,440 60, 000 $ 275,440 $ 300,000 $ 575,440 $ 215,440 300,000 300,000 60, 000 One Time Cost Loan to be repaid by E~lore in the future Source of Needed Approriation Transferred from Tourism budget General Fund Unappropriated Balance $ 250,000 $ 250,000 $ 200,000 350, 000 $ 550, 000 M:\Finance/Common\E~Iore1VRFABudget.~ds 07/19/2001 COOPERATION AGREEMENT BETWEEN THE VIRGINIA RECREATIONAL FACILITIES AUTHORITY, THE RIVER FOUNDATION, AND THE COUNTY OF ROANOKE This Agreement is made this day of July 2001, by and between BOARD OF SUPERVISORS OF ROANOKE COUNTY ("County"),apolitical subdivision and county of the Commonwealth of Virginia, THE VIRGINIA RECREATIONAL FACILITIES AUTHORITY ("Authority"),apolitical subdivision of the Commonwealth of Virginia created pursuant to Chapter 16 of Title 10.1 of the Code of Virginia, and THE RIVER FOUNDATION ("Foundation"), a Virginia non-stock, non-profit charitable corporation. RECITALS 1. The Authority is a political subdivision of the Commonwealth of Virginia created to (a) provide a high quality recreational attraction in the western part of the Commonwealth; (b) expand the historical knowledge of adults and children; (c) promote tourism and economic development in the Commonwealth; (d) set aside and conserve scenic and natural areas along the Roanoke River and preserve open space land; and {e) enhance and expand research and educational programs. See Va. Code Ann. § 10.1-1601. 2. The River Foundation is a Virginia non-stock, non-proft charitable corporation which is exempt from income tax pursuant to § 501 (c)(3) of the Internal Revenue Code having as a primary objective the support of and fund-raising for Virginia's Explore Park. 3. The Authority operates a park to accomplish the purposes set forth above known as "Virginia's Explore Park" (the "Park"}. G:IATTORNEY~PMM~ECONDEV1ExploreParkIVRFA and Roanoke Count}~.wpd.DOC j 4. The General Assembly of Virginia has. appropriated funds for the Park's operations for many years, and for Fiscal Year 2000-2001, the Commonwealth provided $300,000 in funding to the Park. 5. The 2001 Session of the General Assembly, however, concluded without appropriating any funding for operations of the Park for Fiscal Year 2001-2002. 6. Roanoke County has generously supported the Park in furtherance of its powers to promote economic development and tourism. 7. The General Assembly's budgetary impasse has created a shortfall in funding for the Park. 8. The Authority, the Foundation, and the County believe that the Park has a potential to be a national quality tourist destination. 9. The Authority, the Foundation, and the County desire to continue the progress of the Park and desire to establish a cooperative arrangement to address financial issues caused by the General Assembly's unexpected failure to fund the Park. 10. The Authority, the Foundation, and the County anticipate restoration of state funding in the future and intend to build on the foundation developed through prior State Funding. AGREEMENT In consideration of the mutual covenants contained herein, and other good and valuable consideration the receipt and sufficiency of which is hereby acknowledged, the Authority and the County agree to the provisions set forth below: G:\ATTORNEY\PMM\ECONDEV\ExplorePuk\VRFA and Roanoke County.wpd.DOC 2 1. Purpose. The purpose of this Agreement is to establish the basis upon which the Authority, the Foundation, and the County will collaborate and cooperate with each other to achieve the successful operation of the Park and its continued development and enhancement. 2. Park Operations. The Authority shall operate the Park. The Authority shall conduct its operations pursuant to its "Annual Plan and Budget." The Authority and the County shall develop the Annual Plan and Budget jointly. The Annual Plan and Budget shall provide for the Park's operating budget, a capital expenditures budget, staffing levels, venues and facilities, and programs. The Annual Plan and Budget shall be subject to the review and approval of the County pursuant to the County's annual budget process. The Authority and the County may periodically modify the Annual Plan and Budget to respond to ongoing developments. Any such modification shall be approved by both the Authority and the County. The Authority, the Foundation, and the County shall jointly develop a strategic plan for the Park to guide plamiing for future capital expenditures, operations, and funding. The County will participate in the management of the Park's operations. In the event of a disagreement between the Authority's Executive Director and County managers concerning an operational issue, the matter shall be presented to the County Administrator and the Chairman of the Authority's Board of Directors for decision. Wherever possible, the Roanoke County Department of Parks, Recreation and Touris>n will work with Authority staff to enhance and expand programs and events to increase park attendance aild community awareness of the Park as a recreational facility. The County shall have access to the Park facilities to develop County sponsored programs and events when facilities are G:\,ATTORNEY\PMM\ECONDEV~ExplorePark\VRFA and Roanoke County.wpd.DOC $ not being used by the Park. These programs will be coordinated with the Authority so as not to impact its operations or budget. 3. Participation of Other Local Governments. The Authority, the Foundation, and the County intend to actively seek the participation of other local governments in the expansion, development and management of the Park and planning for its future. The parties will actively pursue the amendment of the Virginia Recreational Facilities Act so that some or all of the membership of the Authority's Board is appointed by the governing bodies of participating local govenunents. After the Act is amended, this Agreement may also require amendment. 4. Fundin . (a) The County agrees to loan the Authority the amount necessary to repay the line of credit outstanding at June 30, 2001. This will be an interest free loan. The Authority shall repay this amount upon the restoration of State funding pursuant to a "caboose bill" approved by the 2002 General Assembly or as soon as circumstances otherwise permit. (b) The County agrees to appropriate annually funding for the support of the operating budget of the Authority at a level and in all amount consistent with the County's contribution from its 2000-2001 budget, and the amount of state funding in the Conunonwealth's 2000-2001 budget. 5. Personnel. The parties will work together to improve employee benefits. Authority staff duties may be reorganized in a maruier to integrate with County staff and responsibilities as provided in the approved plans described in paragraph 2. 6. Administrative Services. The County will assist the Authority wherever possible in the areas of finance, procurement, human resources, vehicle maintenance, and marketing. These functions will be reviewed to determine the most cost-effective way to provide these services, using G:~ATTORNEY~PMM~ECONDEV~ExplorePark\VRFA and Roanoke County.wpd.DOC `~ County and/or Authority staff. The County will provide grounds maintenance support to the "upper area," i. e. ,the Arthur Taubman Welcome Center, the Blue Ridge Parkway Visitor Center, and the Brugh Tavern. These services shall include mowing, trimming, turf management, and landscaping. The Authority will provide staff to assist the County when available. The Authority will be responsible for the routine day-to-day maintenance and trash pickup. 7. Administrative Work for the River Foundation. Authority staff may continue to do work on behalf of the River Foundation as stated in the "Cooperative Agreement Between the Virginia Recreational Facilities Authority and the River Foundation," dated June 30, 1994. The River Foundation will continue to reimburse the Authority for actual cost and time spent on the work. This work will need to be coordinated through the County in order to ensure the most effective use of staff and resources. 8. New Facilities and Venues. The establishment of new facilities and venues, including the cost of operation for any such new facilities or venues, shall be addressed as part of the Arulual Plan and Budget and strategic planning process or as part of a periodic modification to the Annual Plan and Budget. 9. Caboose Bill Funding. Should the 2002 session of the General Assembly restore funding to the Park for Fiscal Year 2001-2002, such funding will be used by the Authority to repay the loan amount provided for in paragraph 4 above or as otherwise approved by the County and the Authority. I0. Tenn. This Agreement shall be effective upon its execution and shall terminate on June 30, 2006. G:~,4TTORNEY~PMM~ECONDEV~ExplorePark\VRFA and Roanoke County.wpd.DOC 5 11. Termination. (a) Any party may terminate this Agreement, with or without cause, by notice given pursuant to Section 18 of this Agreement at least ninety (90) days prior to July 1 of any year. (b) Any party may terninate this Agreement in the event that the other party is in breach, in any material respect, provided that the party seeking to terminate this Agreement has given notice in writing to the other party of the alleged breach and such alleged breach has not been rectified to the reasonable satisfaction of the party complaining, within 30 days of the giving of such notice, then the Agreement will be terminated 60 days from the giving of such notice. 12. Subject to Appropriation. (a) The obligations of the County under this Agreement shall be subject to and dependent upon appropriation being made from time to time by the Board of Supervisors of the County for such purpose. The County Administrator shall include in the proposed budget for each fiscal year all amounts required to be paid under this Agreement during such fiscal year, and the County Administrator shall use his best efforts to obtain the annual appropriation throughout the term of this Agreement. (b) The County reasonably believes that it will continue to support the Authority as described herein for the duration of this Agreement and that funds sufficient to make all payments required to be made by the County during the term of this Agreement can be obtained from County revenue sources and intends to make annual appropriations during the term of this Agreement sufficient to make such payments. The County hereby declares its appropriation to the Park to be necessary or desirable to secure and promote the general welfare of the inhabitants of the County, the commerce atld industry of the County, and the resources and advantages of the County. G:WTTORNEY1PMIv1\ECONDEV1ExplorePazk\VR.FA and Roanoke County.wpd.DOC 6 (c) Any other provision to the contrary notwithstanding, this Agreement and the obligations herein shall not constitute a debt of the County within the meaning of any limitation on indebtedness of the County under any constitutional or statutory limitation and nothing in this Agreement shall constitute a pledge or the full faith and credit of the County under any provision of its Charter, as applicable, or the Constitution of Virginia. The failure of the governing body of the ColuZty to appropriate funds in any year for payment in full of the payments required by the Authority as herein provided or any other provision of this Agreement during such year shall ipso facto tenminate this Agreement without any further liability on the part of the County off any kind, sixty (60), days after the Board of Supervisors of the County makes a final determination not to appropriate funds for this Agreement for the current fiscal year. 13. River Foundation. This Agreement is subject to the commitment from the River Foundation to continue to support the operating budget of the Authority in amounts consistent with support in FY 2000-2001. This commitment is in addition to any payment for services provided to the River Foundation as provided for in this Agreement. 14. Assignment. No party shall, without the prior consent of the other, which consent shall not be unreasonably wit1~11e1d, assign, or otherwise transfer its rights and obligations under this Agreement to any third party. 15. Merger. Amendment and Waiver. This Agreement supersedes all previous Agreements between the parties and contains the entire understanding and agreement between them with respect to the subject matter hereof, except for the Cooperative Agreement between the Authority and the Foundation referenced in paragraph 7. No amendment or waiver of any of the terms, provisions, or conditions of this Agreement shall be effective unless in writing and executed by the parties. No delay or failure by any part to enforce any right or obligation hereunder shall be G:WTTORNEY\PMM\ECONDEV\ExplorePark\VRFA and Roanoke County.wpd.DOC 7 deemed to be a waiver of such right or obligation nor shall any waiver of any specific breach of this Agreement be deemed to be a waiver of any other or additional breach, similar or dissimilar. 16. Governing Law. This Agreement shall be governed by and shall be construed in accordance with the laws of the Commonwealth of Virginia. The parties hereby consent to the jurisdiction of the Circuit Court for the County of Roanoke in any proceeding brought under the provisions of this Agreement. 17. Counterparts. This Agreement may be executed by the parties in any number of counterparts, each of which shall be deemed to be an original document, but all of which, taken together, shall constitute one and the same Agreement. 18. Authoritv. Each of the undersigned individuals executing this Agreement in a representative capacity hereby represents and warrants that he is authorized to enter into this Agreement on behalf of the party which he purports to represent, the appropriate corporate or other resolutions have been passed and obtained, and that this Agreement shall be the legal, valid and binding obligation of such parry. 19. Execution of Documents. Each party agrees to execute and deliver such additional or other documents and instrlunents and to take such further actions as may be reasonably necessary to carry out fully the intent and purpose of this Agreement. 20. Severability. If any provision of this Agreement or the application thereof to any party or circumstances shall, to any extent, be adjudged invalid or unenforceable in any jurisdiction, then: (a) such provision shall not be affected in any other jurisdiction; (b) the application of the other provisions of this Agreement to said party or circumstances shall not be affected; and (c) the application of this Agreement to any other party or circumstances shall not be affected thereby. G:\ATTORNEl'1PMM\ECONDEV\ExplorePark\VRFA and Roanoke County.wpd.DOC 8 21. Notice. Except as otherwise provided herein, any notice, requests, consents, approval, demand or other communications required or permitted hereunder shall be in writing and shall be given (a) when received, if mailed, registered or certified mail, return receipt requested, postage prepaid, or (b) when delivered in person against a written receipt therefor, addressed to the parties as follows: Notice to Authority: Executive Director P. O. Box 8508 3900 Rutrough Road Roanoke, Virginia 24014-0508 Notice to County: County Administrator Roanoke County Administration Center P. O. Box 29800 5204 Bernard Drive Roanoke, Virginia 24018-0798 Notice to Foundation: President Tlie River Foundation 3900 Rutrough Road P. O. Box 8508 Roanoke, VA 24014-0508 In witness whereof, the parties have caused this Agreement to be executed by their duly authorized officers as of the date above first written. BOARD OF SUPERVISORS OF ROANOKE COUNTY By: Its: VIRGINIA RECREATIONAL FACILITIES AUTHORITY By: Its: G:~P.TTORNE11PIvIM~ECONDEV~ExploreParkIVRFA and Roanoke County.wpd.DOC 9 THE RIVER FOUNDATION By: Its: G:IATTORNEYIPMMIECONDEV1ExplorePazkIVRFA and Roanoke County.wpd.DOC 1 ~ w ACTION NO. ITEM NO. ~I-' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances; Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for August 28, 2001 The titles of these ordinances are as follows: 1) The Petition of Nathaniel C. Haile to obtain a Special Use Permit to develop a golf course on 364 acres and rezone 118 acres from AG-3, Agricultural to AR, Agricultural Residential, located at 3608 Pitzer Road, SE, Vinton Magisterial District. 2) The petition of The Community of Faith to obtain a Special Use Permit for a religious facility on 1.033 acres located at 5343 Fallowater Lane, Cave Spring Magisterial District. 3) The petition of Hugh R. & Carolyn Elsea to obtain a Special Use Permit for a private horse stable on 2.99 acres and a 30 foot right-of-way on adjoining parcel located at 3663 Chaparral Avenue, Cave Spring Magisterial District. 4) The petition of Bowman Dalton, Inc. to Rezone 4.62 acres from C-1 Commercial Office District to R-3 Medium Density Multifamily Residential District for a development of Multifamily housing located at 3990 Challenger Drive, Hollins Magisterial District. ~~." 5) The petition of RA-DE Div., Ltd. T/A Perfect Touch to Rezone 1.13 acres from C-1 Office District with conditions to C-1 Office District located at 5681 Starkey Road, Cave Spring Magisterial District. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for August 28, 2001. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1_5, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by Church Johnson McNamara Minnix Nickens No Yes Abs a FROM HAILE_LANDSCAPE_DESIGN FAX N0. 540 951-4877 Jul. 13 2001 09:35PM P5 ~- i Cow>>:y of Roanoke Community Development Planning & Zoning 5204 Bernard Drive T' 0 Box 29800 Roanokl:, VA 24018-0798 (540) 772-2068 FAX (~40) 772-2108 For Staff (;~c (~nlv nstc re eive~: 7~ 13 ~~ 1 Received by; -tu.~ C ~ Application fee: PC./R7_A d2lc: ~~7'd~ Pl<icsrds issued: BOS ~t~2 $'0 I Cxse Number 2jo - Q , Z 00 I ALL APPLICANTS C eck typo of application file (check all that apply) Rezoning Special Use ` Vari,~ncc Appli ants nameJad dress w!~ip Phone: ~"~~ - a3"I_ yc7 93 c J ~~l C. ~~ lQ ~'vork: S~r'/-~7~~ /©'s<~Qr ' / - , Cell#: -~~-~ '~i-~,i7ti-~ Fax No.: s~~ -P,3-1~ 4t~77 Owner's name/add ess w/zip N ~ ~ SSOC • Phone #: 2p~Al-U C-+ ~(ZENf~F1SAUL I~j200KS 3(~0~3 Pr TZEQ ~ p ~ S ~ Fax No. >#: ADO}=E VA 2yUl'~ Property Location Magisterial District: v N TD -J (~ ( 35 p2~ gt.OGIC ~ lam- I T2 EQ 1C ~ Community Planning area: MOUNT ~U r: AS~rV?' Tax 1'Vlap No.. 1 q. 6 0- I- I Existing ZoninJ: Q~ ~ A G- 3 Size ofpareel(s): Acres: _ '3(0~ ~,~ , Existing band lJsc: AG2ICULTU f2~ REZONING AND SPECIAL USP P.CRMIT APPLICANTS (R/S) Proposed Zoning: 3(oy ~1CQFS- Sl)P F'DI~GoL~ COU2SE ~ GdLFCOU Proposed Land Use: ((Q Aer2;cS - i4G-3 ~A (~ R>rZONI ~G S~ Does the pazcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes ~ No C~ IF ?~'O, .4 VARIANCE IS REQUIRED F1RST. Does the parcel meet the minimum criteria for the requested Use Type? Yes C No IF NO, A VARIANCE 1S REQUIRED FI}tST If rezoning request, arc conditions being proffered with this request? Yes ^ No ^ VARIANCE APPLICANTS (I~ Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: is the application complete? Please check if enclosed. APl?LICATION WILL NOT BE ACCEPTED IFA:'VY OF THESE ITEP ZS A1'Clr 1~11JJ11Vl_r V K 11V1,V1V1YL1v I L+. R!S V R/S V R/S V Consultation 8 1!2" x l J "concept plan I Appiicstion fee Applicarion Mctcs al,d bounds description Proffers, if applicable Justification Water 2nd sewer application Adjoining property owners i hereby ceniry that T sm either the owner of the property or the owncr_-s sgcnt or contrzct purchaser and am acting with the knowledge and censcrtt of the owner. Ownt:r's Signature FROM ~ HAILE_LANDSCAPE_DESIGN FAX N0. ~ 540 951-4877 Jul. 13 2001 09~33PM P2 JUS'fT'hTC•4TTON F()R REZONING Ok SY>/CTAL USA PFRM17' R>Q~,i~ST The P1amling Commission will study reZOning and special use pt`rrnit requests to determine the: need and justification Cor the change in terms of public health, safely.. and general welfare. Please answer the ti,llowing questions as thoroughly as possible. Use additional space if necessary. T'lease explain how the request furthcxs the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applic:lble zoning district classification in the Zoning Ordinance. J ~/ ~r?~~cd~"n~ Q~V G%~~OCi~S~ CCmr.,,~.n~~~y ~f,~rcr,-;cfovS e~~^)ncr~?,. .~ / ~~`./c,~~Ty; ~r,~ ,OrG;~,G~,;~,G? U~ rG2 ~Pf .S'irrQ~~c. 'z~a.~^~ I , /~C" I S C /~,~Q,'y, Z ~.'.^,~~ ~r ~ C,~t`i?^ ~ f ~C~!' J,tC~.Gv ;~~ ?i G~ O,/''~„u~~ ~~J"' t `'. ~ot,~ c~~.r.: ~ / ~cvs~ ~ ~J~`~G~~' an~ G~ l 21~,~,q r.,~~ ~l, ~~~ ~ / ed aC~ i'vc~,r~G ~~~~ ~' -~ r O-r ~h^~'r~J-S.StZ,~ a,->~~r~~az ~/~ ~es~n ~ ~er/t/~C mo~~ r.a~ o-r,~ z~r- ~~~ ~^U~r. °~ 6v~' ~~2 cavr~/ °~~~^,~ Please explain h/ow the project c/onforms to thhe general guidelines and policies contained in the Roanoke County Community Plan. ~~Orj,) `~f~P~ LT~~~°. ~'y L. ~r~L'izF,~.y ~~S c.~OS~' ~d 4~~°~ ~a~/ / v!'lYl Y !'Q ~'T ,<'`= i+'~' gC7~~ Gd Ur~~ L~V)7-1~;:~/~} G~ 31J~I~~G[ ~y /// .~C/~'r'G hGf iV\ f~'/f~S ~v~P.~~~jC.~YtiC°ic~ `F'~i°~ a s tNE: /'l Please describe the impact(sl ofthe request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, includin; water/sewer, roads, sachools, parks/recreation and fire and rescue. / ~~~ c~~~/~l~~mer;~ ~~~o~~,/'~ 1~~'~Ja,talc~l ti~~~. ~o ~,~~ S'~/rr~Ur~':~ ~oro~~r~~'eS ,~o~,~ l:~onE~atr~~ clr.Gt~ ~ZE;S~~~7~I~ca~~` ~~~~.s c rN~O011 .~~ r~s~rvc°_ d anal a ~c er, r~~Q-~~a~. ! ~ ~° FROM HAILE_LANDSCAPE_DESIGN FAX N0. 540 951-4877 Jul. 13 2001 09:34PM P4 ~~ CONC~I'T PLAN CIII/CkLIST - _ _ A concc.-pt plan oCthe prepos~d project mwt be submitted with the ahplicaticm, Z'he concept plan sh<~11 graphically depict the land use change, development or variance that is t.o be considered. Funkier, the hian shall address any potential land use or design issues arising from the request. In such cases involving rrronings, the applicant may proffer conditions to limit the fiiture use and dcvclopmcrr: u1'the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulation;. The concept plan should not be confused with the site plan or plot plan that is required prier to the issuance of a building permit. Site plan anal buildin, permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. linlcss limiting conditions are proffered and accepted in a rte: oning or imposed on a special use pcimit or variance, the concept plan may be altered to the extent pcnnitted by the zonin? district and other regalations. A concept plan is required with all rezoning, special use pcnnit and variance applications. The plan should be prcpercd by a proicssienal site plann4-r. The li,-vcl of detail may vary, depending on the nature of the t'equest. The County Planning l7ivisien staff may exempt some of the items or s'rlgaest the addition of extra items, but the following are considered minimwn: ALL APPLICANTS _ a. Applicant name and name of development b. Date, scale and north arrow _ c. Lot size in acres or square feet and dimension; ____ d. Location, names of owners and Roanoke County tax map numbers of adjoining properties _ e. Physical features such as ground cover, natural watercourses, floodplain, etc. _ f. 'fhe zoning and land use ofall adjacent properties _ g. All properly lines and easements h. All buildings, existing and proposed, and dimensions, floor area and heights _ i. Location, widths and names of all existing or platted streets er other public ways within or adjacent to the development j. Dimensions and locations of all driveways, parking spaces and loading spaces Addztiojral iirformation required for REZONING AND SPECIAL USL PERrLIIT APPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site _ ]. Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour intcrva(s n. Approximate street trades and site distances at intersections o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how thou are addressed _ q. If project is to be phased, please show phase schedule I cenily that all items required in the checklist above are complete. Signature of applicant Da e U5'2~ig1 2U:27 F~:~ KINKU'S ant}2 ~~ F+81'~i~IZflt SOti~S Two major sources of Nitrogen are organic (slow release) and Inorganic {ciutck release). Ort~,anit • Builds a working soil structure. • E~remeiy safe sources of nutrients -meals, composts, manure. + Broken down slowly in the topsoil. More than 60% of treabn~r+t,S use organic sources. + Qne appticadon can be eiTecttv~e for several months. Tno.,,~nic • Quickly absorbat by plants. Broken down ttarough plant use, microbial activity, and heat, • Well-tlmed usage of low quantities. t~ontr~iling run-~1'f j erosion Begins with proper design and construction methods. . Folkmr erasion 8~ sediment control standards. Gvmpact soil and loci on slopes. • Ret~enbon basins needed to cdlec# surface water. Adequate subsurface drainage in turf are,~s. prepar~i by: Dave Sandrock ~~ Assistant Coif Course Superintendent [)esert Forest Golf Club . Carefree, Arizona - Prvfessionai Coif Turf Management Rutgers University 8A Geoerivironmental Studies Shippen5burg University ~C.i ~ ~, i _. w .r ` ~l jy .~ I ~~ a~ .~ ~ ,~ ~ ~~ ~ ~ ~~ nc~ ~~ ? ~ ~ F~ ~, a ~i I!` ~O 1 ,~ c ~~~ s ~" o• +i ~~ ICJ r: ~~ ~~t ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants Name: Nathaniel C. Haile Zoning: AR(Golf Course) Tax Map No. 79.00-1-1 i a z 0 f y1~= _~ <n s<~a~-. a~^ _ s~~3c .Ss~ f ~~S~a:~eo3i +. ~=$=C:y'4=a -.Y;"~So ~~~~ _r'~p s pz , ~ _ o u n ° ~ ~ i zr . a~< i:w6o~ ~:~o~n ~ ~. _.. oaoa w~o~~a., - - . ~. ~ ~ ~ a, zoz3 : ,--....~ ., _.._.~.t,...,,_ ' w~ 3=s.?. ~,~ , .. _. , i .. .o..o.~. ,~ c .. .; «aE ,. --- ~ ^a.QO. ~_ . _ _~- -\, _ _ ~ ' 1 ~~ '1 ,,\ ' ~ ; ;' ___ ,,' I ( ,. , , , ~; , , " J , ' ~ / , ti. ~ ' ~, , ~ ' ' ` 1 ~~I ~I ~.I ` ~ ~ m I ~ ~ ~ ~ '/'~/ ~ ~ r ~'~ N~ r i . ~ TT i k ~ m ~ C ~ 4 ' .t~ iy .~( YY' ( 1 ' f 1 ~ 1 ~ +~ ~1 } r fi' ~ nMn ~ \ ~' 0 ;fir ~~ I°~m 3 t ..`NCrf~ __ _ ~~ ~ ~((~ ~ i 'i /~ /, t ~ . 5'~ ~~ ~ ~i~~' ~ ~ `~ I \ ~ y(' ,, ~f ~ ~ g _ ~ ( , /r F y ~ ~, ~ ~ ~ / J, ~ ~. F i `MT'h \.. ~ . i ~~ ''tai ~' ~; ~ ~` i e r ~. ~ r r~z ~ , ~ ~ ~ ~ - ~~ ~.'~ ~~ ~ 4,' -. ,4 a 4 'C~~ ~~'f$ w ai ~ ` 1 j ' .f~. ~ [ ~ ~ 1 \ ~ t,:~~n r ~ r ~ ~' !' ~ - c S' t ~ l .t~1 hx~' I ~ t. ~ ,~ i~ ~~ ''~.""YY''_ly,, y' LET r ~,, ( - ;7y / 4~ Y 4 ~`a ~1 ~' 1 ~ 11 r ~ ~~ ~ wy~ ~ } ' i d ''~ 1 f t ~, 1.. }i~~~7 h ~~~. t ~` s^~,~ yr ~' , ~ ;i a , - ,. _ . t ~ .,` ~ _. ,,. _.._ ~ .~. _~- ~ 1 - 1-- --- -------.- ~ 6 ~ ~ ~ r GOLF COURSE DESIGN EYE r ~ . _ _ _ _ ; s ~~ o Saul Farm Golf Club ~ r ~ ~ g s ~ ~ `~ ~ Roanoke, VA, USA ~ %`~'° NICKL~.ot_.JS d ~ r ~ Ptvliminarv Rni~tino Plan ,,..gyn., _. 1 ~ ~. ~\ S 1 ~ ~1~,~ ~11Y, w1~ 11 ~ ~ 1~ \~ \\ \ 1 ~` ~~ i 1 'ai ~ ~ ~ ~ /~'~ € ' z ~1 - - ~~ r u ~ ~'~ `~ Y~ 1 ~'Yy / 1 K~ /~~ ` Y I d F ~ ,.,, 1 13 Y r1~, ; t A ~ I i• ~~ \ ~\\ ~\`\\ ~~~ / _~ 1 ~ j. I ~ y,;,, s , e A / ~~ , ; F~ ~ ~ ,., < ' °' / ~ ~\ ~ \~ ii .~ ,. I ~,• r i 1 . ~ \ .~ 1 /- ~ ~ - ... ~. \ y .. / ~~ ~, 9 f ,- y , i /,~ '- --- ~~,/~ - s~ ~', ~ ~'~ ~ ~ ~ // `~ ' f/ f 1 i m r i /./ / ' ~/ ~ ~ ~ ~ y~ i - ~ ~ I may/ - ~,.-~ ~' ~ ~. ~ -may' j, a .. Te r - -- i L,,- f ~l ~ s - O ~ /~ ,~ i ~ ,- ~~ ., ~ j -, ~ s ,, ~ O \ e e ' ' ~- '_ r v ` ~ _~ ~: ~ ~'d ~r t ~~' ~ w r ~ ; i ~ ~ / 4 ~ _ -- --_ -~ a i-" Y. ~S~I a, / f -'- - --. ill ~ ~~~~.-...,~~~/\~ +_y ~ °~~Y j~~,.`~ ~. 4 \ 9 S ~ Y ~(\ lid i I ~ 4 ~~ ( ~ ~,~' ~. ~N County'of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 For Staff Use Only ~ ,~ Date received: ~'!3'Q I Receivedhy: RC TW Application fe ~ ~ C o pC/B~e;, 8 7 OI Placards issued: BQS dat 8~~g /o~ Case Number a ~ '" ~ / 200 • ALL APPLICANTS , Check type of application filed (check all that apply) t7 Rezoning Special Use O Vaziance ACT : ETJIIIIARD A. MATT, 3 912 ELECTRIC ROAD, RC~ANOKE VA 2 4 018 Appplicants name/address w/zip l~hone• 989-0000 Q]VMJP! 1 TY OF FAITH c/o Jim Hain, 3433 Brambleton Avenue, Suite B117 Fax No 772-0126 Roanoke, VA 24018 CJOIV'TQCT : EDWARD A. MATT, 3 912 ELECTRIC ROAD, RCZANOKE VA 2 4 018 , Owner sname/address w/zip Phone: g g 9- 0 0 0 0 David L. 6 Susan B. Dickerson 4138 Woodridge Drive Fax No. 772-0126 Roanoke, VA 24018 Property Location Magisterial District: Cave Spring 5343 Fallowater Lane Community Planning area: Cave S r i n Tax Map No.:77.19-01 _20.02 Existing Zoning: C-2 faear ~~,,r~G;t I . r `T,U Size of parcel(s): Acres: 1, 032 acres, more o Existing Land Use: G as t i cs fac i I i t es•s ' ttEZON1IVG 41VD SPECIA~Z; USE.PE'Iic1~f1T APPLICANTS (IL'Sl Proposed Zoning: C-2 - Spec i a l Use Permi t Proposed Land Use: Church (re I i i ous assemb 1 ) Does the parcel meet the minimum lot azea, width, and frontage requirements of the requested district? Yes ~ No O IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes ~ No ~ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ~ No ~ k TrARIANCEAPPLICANTS (V) ,-' Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application compiete? Please check if enclosed. APPLICATION WII.L NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. V V / V X Consultation ~" 8 1/2" x 11" concept plan `' X Application fee ~ X Application ~ Metes and bounds description Proffers, if applicable Iustification Water and sewer application ~ Adjoining property owners I hereby certify that I am either the owner of th ope 'th owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. ~~' ner`s Signature ~i .w, E,, ,r, - , ... _ :, ~ .:.. JUia•TIF`ICATTON FOR` REZONING;('~R SPECLAL U5E PERNIIT REQUEST,;' Applicant OC7MlL1N I TY OF FAITH The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Ilse additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. The provisions of the C-2 zoning ordinance permit religious assembly. The proposed building fits the type and character of a facility to be used for religious purposes. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community -Plan. The provisions of the Roanoke County Comrunity Plan provide that uses permitted in zoning districts may be established there. In the C-2 District, religious assembly is permitted with the granting of a special use permit. The proposed building in its location adequately fits the purposes of the C-2 Zoning District and would provide for a good use of the subject property. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding azea, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. The use of the property for religious assembly will not have any negative impact on public services including water, sewer, roads, schools, parks, recreation, fire and rescue. The proposed use is a low demand for any of such uses. ~i PROFFERS Address of Subject Property: Tax Map No.: Applicant's Name: Owners: 5343 Fallowater Lane Cave Spring Magisterial District Roanoke County 77.19-01-20.02 Community of Faith David L. and Susan B. Dickerson PROFFERS The undersigned owner does hereby proffer the following conditions in conjunction with the rezoning request: 1. The subject property will be used solely for religious purposes. 2. There will be no exterior changes to the existing building. COh~VIUNITY OF FAITH By: L. Dickerson ~~. ~ ~. ~ Susan B. Dickerson F:\ofnak\Users\CBaumgardner\ZONING\Community of Faith PROFFERS.doc ti~ ~~ ~~ ,~~o ~~ Valley 446. ,~ ~~, '14 '~ o`b% ~ ROANOKE COUNTY Applicants Name: Community Of Faith DEPARTMENT OF Zoning: Existing C2, Proposed C2 Special Use COMMUNITY DEVELOPMENT Tax Map No. 77. > 9-1-20.2 - OtNO 71115 15 7 0 CERTIFY THAT AfJ A4CUMIE FIELO SURVEY OF THE ('REW SES SIICWN I IENEON FfA: REEK :•ERFOI1Mf:0 O IRON PIN 5Ef UNDER MY SUPE FlVISION; IHAT ALL IMPROVEMENTS AND V15191E EVIDENCE OF EJS@MGNTS A7TE 5}IDWN HF3IEON. • [RUN I'[N FOUND AND THAT THERE ARE fl0 ENCFlDACHMENTS Nl' IMPROVEMENTS EI IHER FROM AD.IOININU PRGWSF.S OR FROM B t21I , ~ SI SUNEGT PNGd15E5 OTTIGR THAN SHOWN HEREON. TF115 SUFlVEY WAS PEFlFORAIED W11HOU7 RIG OGNEFIT OF A II:I.E IIEI'ORT M1015 SURJEGT TO INF OfiMALION W111GH MAY DE DIJGlOSEU DY SOGR. PRCI'E Rl'I I$ IN F.EMA. $G11_l:: I° ~ ~tO~ CEFwED LONE VN NADED X NORlII \ / i, ~ '9y S N~F 1~gpG vIRGINIA NATIONAL ~~`'~ BANK '~ ai D.B.113(o1PG.58 ~ ?~ :~ TAX MP~P # '1 87.o~-2-I O~ I o'~ 'h w ~ q 6 ~ N \O~. 1 c~ • ~ ~ ~3_ ~Pv ~~~ p u8a~ 14.'S/ ~~~Oc • o; ~ 6 c' Zm~'Q 8_ o_ ,~- m ~ .o_ .. t w o O ~ ~ r o cV N ~ - N ~ o j -I ~ FTr /~j T.9x @ R9 ~S 8 C ~ O ~9,0 ~ GTF <FM S s~ 3 ~ ~S~ 'o~ &6 ~3- ~z, ~~~500,~ 3 s9: ~. / PART OF PARCEL I / 1.032 ACRES l ASPHALT ~- PA flK I NG I ti - ..J ~ ~ I Q N N a ~ I W 1~- v ~ O E _r [[_ u- 9 ~ ' zW[°nfik a '8~~ m o ~ ~ o o ~ ~' o cV Z 1 O _ __ ~^ __ MANNOIC W`AICR 12~ ____. _. ~ _ _ .- __ _ Po1kJ t 34'6.0~'TO P.1_ '. U. E. 2'57.00 / eERNA0.o orwl '~' "E-- N~F-t ~ ~jS/(~ // T- WATGR ME7Ef\ CUM1H c~R~ FALLOWA-t"EF~ LANE,. S.W. GIRT. 795). ~/w VARIES 4~ NOTES (. OWNER OF REGARD: AMHEFIST ASSOCIATES 2. LEGAL REFERENCE : PEED BOOK 1211, PAGE~I-'7 3, TAX MAP NUMBER ~ -T"r.19 - I - Z0.2 4. UNDERGROUND UTILITY SERVICE LINES PIIYSICa.L I(~1PF,C}VEi~/IENT SUF~VEy FOR DAVID+ L.' DI~KE.RSON SUSAN B. DICKERSON 5343 FALLOWA-rt/R LANE,S.W. (RT.79S~ 1.032 ACRES AS DESCEl18ED tN DEED BooK 12t1, PAGE4--7 CAVE SPRING MAGISTERIAL DISTRICT ROANOKE. COUNTY I VIRGINIA su[iVEV DATE pu~usr 5119910 JOd NUN~FSEf~ R9(o20997 U1 JOHN R. McADEN a No. 002002 8-s-~6 ~ 19~D StJR'~~~,1+~` PLANNERS •ARCHITECTS • ENGINEERS •SURVEYORS• 1208 CORPORATE CIRCLE, ROANOKE, VIRGINIA 772-9580 /.N A690C1 nT E6~C. ® ~ . Rfi Fl ECT1NG TOMORROW County'of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 Fnr Cuff TTon llr,lz. Date received: 6~1 ~f Received by: o1 5 a5 Application fee: ~ PC/BZA date: oo `f U - iY,,, 8-7.- 0 1 Placards issued: BQS date: 5-~8-a ! Case Number a 7- g 2 p Q j ALL APPLICANTS> Check type of application filed (check all that apply) ~ Rezoning 7~ Special Use O Variance CQNTACT: ETJINARD A. MATT, 3912 ELECTRIC ROAD, RCCE, VA 24018 Applicants name/address w/zip Phone .989-0000 Hugh R..,.Jr, and Carolyn Elsea 772-0126 3663 Chaparral Drive Fax No. CQNTACT : ~7uVARD A . I~ATf , 3 912 ELECTRIC RQAD, RCw VA 2 4 018 Owner sname/a dress w/zip one: gg9-0000 Hugh R., Jr. and Carolyn Elsea 3663 Chaparral Drive F~ No. 772-0126 Roanoke, VA 24018 Property Location 3663 Chaparral Avenue Magisterial District: Cnmmnnity P}annin~ area Cave ('nvo C.~,.. ; Tax Map Na.: g7.09-03-03 Existing Zoning: R-1 Size of parcel(s): Acres: 2.99 acres + 30 Existing Land Use: Res i dent i a 1 ~~ , r rg -c~= why' pn,~,a ~ lo~~`r~~ p~rce i I~E'ZONING ~LND SFECIA~L T1SE PEI~IVTI7' APPLICANTS (R `S) ' '~ Proposed Zoning: R-1 Spec i a l Use Pe rm i t Proposed Land Use: residential with a rivate stable Does the pazcel meet the minimum lot azea, width, and frontage requirements of the requested district? Yes ~ No O IF NO, A VARIANCE IS REQUIIZED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes ~ No O IF NO, A VARIANCE IS REQUII2ED FII2ST If rezoning request, are conditions being proffered with this request? Yes 0 No ~ V 4RIA NGE APPLICANTS; (V} Variance~af Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WII,L NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. / V / V ~t X Consultation 8 1/Z" x 11 " concept plan X Application fee X Application Metes and bounds description X Proffers, if applicable justification Water and sewer application Adjoining property owners I hereby certify that I am either the owne f the pr erty or the owner's agent or ontract purchas and am acting with the knowledge and consent of the owner. ~ r Owner s Signature t.Si~6TII+~ICATION 1±OR REZQNTNG OR.'SP.ECL~L USE PERMIT TtEQTJEST ;I Applicant Hugh R. Elsea, Jr. and Carolyn Goodspeed-Elsea The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. The Roanoke County Zoning Ordinance permits a special use permit for a private stable on R-1 property under certain circumstances. The Ordinance, in including in its guidelines certain limitations, provides for an appropriate use on a parcel of land of sufficient size to justify the same. The applicants in this case desire to have a private stable for their personal horses. The applicants have established fencing boundaries so that the horses do not come to the property line. The plans do not include a barn. -- - Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. The general guidelines and policies in the Roanoke County Comprehensive Plan allow for private stables in an R-1 District with a special use permit. The proposed use here is simply for personal use and would be limited to a maximum of three horses at any time. This is in keeping with the provisions of the County Plan. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. The-project will not have a negative impact on public services and facilities including water, sewer, roads, schools, parks, recreation, fire and rescue. ,•~' PROFFERS Address of Subiect Property Tax Map No.: Applicant's Name: Owners: 3663 Chaparral Avenue Cave Spring Magisterial District Roanoke County 87.09-03-03 Hugh R. Elsea, Jr. and Carolyn Goodspeed-Elsea Hugh R. Elsea, Jr. and Carolyn Goodspeed-Elsea PROFFERS The undersigned owners do hereby proffer the following conditions in conjunction with the rezoning request: 1. The subject property will be used for a private stable for no more than three horses at any time. 2. The private stable will be solely for the private use of the owners and no commercial activities will be associated with the same. \VOLLY\SYS\ofnak\Users\CBaumgardner\ZONING\Elsea PROFFERS.doc /= - 18 3 8 ~ ~" 19 o ° S 2a 62 ^ ° 3609 39 sz 3565 3559 17. \ ~ / N ~~ ~ ~ y 31 a 1 he 19 . ~~ N 3601 0 15. s5ss ~ 26. X s ag ~ 00 ro ~ 19 18. ~ 16. 210.94 ~ 4A - b a 4 7 0 s ral - m 17. cr 5 15 3x44 ~ ~' 27• l ~ 100 foo fit 1s 4 s toe 574 18 ~ ~ o 3638 5 3632 . I g3 ~ 1 `? 91 17 t 4 102 5 1A9~~ 2 91 ~ 11523 28. ~~ O 100 7 2 1p6.9 63.85 46 110 1 9 s.s2 s z s g 1 s5a2 12 13 1 29. - ~ o 6 tto 0~ 0 5 4043 00 3824 ~ S 90.06 54.19 35.63 19. 14 ~ ~ 8 3 Q. 8 9 70 3 4051 '`~S . 100 v ~ ~ • '.P ,6 84 ^~h ~~ ., ' ^ 3x14 ~ 31. ~ 32. ~ '~ 35s6 3V 11 1 ~ 90 9 . p`O . ~~ ~ '`~ 4032 z 12S 8S 3608 °~ 3802 1 110 175,78 13 ,~ ' 9 40s1 '~~ 67 .86 109.65 ~p O 0ti 1 S 6g 80 234.22 rn 7 44. ~` - 5 ~ c° 3040 ~ s ~ ea~5 G° `° ~a o 45. h" ~ 4081 4071 'ss ode 3 ~ ,~ ,~ m p ° 11. ,'~ `P 40.12 y3 ? p '61 y y~ ' se ' 12. M o CJ~ ry 6 a X45 9 try , 9 s N 5 25 -~ ` ° '~ 11 6' ~ .05 9 ~p 46. ~2 i g 441 1 ~ 4040 ~ B 3034 ~ 4 0 ~ AO . 5~ ~ 6,y 9° 1r,~ 78 1p 3a 5 ~ 1d$ pS 47. ~9 'S~ 4 4050 ~ ~ 3 302s 1, ~ 0 50. ,p -~ 4058 2.99 Ac. 48. a ` 302a 3. 0 1'L - 1 ~ ~ J6tiJ p 5 - ~ 3 4066 9° ~ h ~ 74 '~~ 2 • 2 ~$ ' ~' - ~ ~ ~, 1.29 Ac. s° 8 ~ \ A5 . - ~ ~ 3647 1.36 Ac. S s° ~~ ~6 p'L - 7 ~ C 1 ~ 'l`ti 3s59 ' s 6~ - e ' 65 1 9 ,~ 4. 2~S 3645 , 2~5~ $ p ,L 6 ~ ~ ~ ~ ~~ Zt 10. s9 ~ A '; 5. / 3721 ,~gp' 2 ~ A 3s71 ~,,? 12. 3.36 Ac. Penn Forest Gies/eyan Church 3735 ROANOKE COUNTY ' Applicant: Hugh R. Jr. and Carolyn Elsea DEPARTMENT OF Zoning: RI Special use COMMUNITY DEVELOPMENT Tax Map No. 87.09-3-3 J County'of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 Fnr Staff Ilse Only Date rece~ j 2Z' ~ ( Received by: ~ / Application feed ~ gs ° ~ PC/B3~ date: ~ ~ 7' ~ / Placards issued: BOS date: ~ ~ 2. ~S16 ~ Case Number a g" g J Z. ~ d ~ ALL APPLICANTS Check type of application filed (check all that apply) ~1 Rezoning 0 Special Use 0 Variance Applicants name/address w/zip Phone• 989-0000 E(7VWV~N-LIALTON, INC. 772-0126 c/o Edward A. Natt, 3912 Electric Rd., Roanoke vA Fax No. 24018 Owner's name/address w/zip Phone: 989-0000 Robert L. and Reba S. Metz c/o Edward A. Natt, 3912 Electric Road, Roanoke VA Fax No. 772-0126 24b18 Property Location Magisterial District: Ho I I i ns 3990 Challenger Avenue Roanoke, V i r i n i a Community Planning area: Ho I l i ns Tax Map No.: Part of 50.05-1-1 Existin Zonin C-1 g g~ Size of parcel(s): Acres: 4.62 acres d y~1a-~ Existing Land Use: Vacant ,~ REZONING A.'V.i7 SPEC 1~ TJSE `PERMIT APPLICANTS (R/S) Proposed Zoning: R-3 Proposed Land Use: Townhouses Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes ~ No 0 IF NO, A VARIANCE IS REQUIlED Fn2ST. Does the pazcel meet the minimum criteria for the requested Use Type? Yes ~ No O IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ~ No ~ ~~ VARIANGE:APPLICANTS (V) Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WII~L NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. / V V V X Consultation 8 1/2" x 11 " concept plan Application fee Application Metes and bounds description Proffers, if applicable justification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. ROBERT L. METZ : ~ Owners Signature REBA S. METZ: Owner's Signature ,_, ;~STLFIC~O~TON ,FOR REZONING OR 9PECL4L USE PERIVIIT TtE.QUEST Bowman-Dalton, nc. Applicant 'The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary: Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. The use of the subject property for townhouse construction will further the purposes of the County Ordinance in that it will provide an orderly transition from residentially zoned property to commercial property. It will provide a significant number of housing units while reserving a large green space on the property. All setbacks required by the Ordinance would remain in effect. Commercial property will remain for a portion of the frontage on Route 460. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community -Plan. The use of the subject property for townhouse construction will provide a transition from commercially zoned to single-family residential property by use of amulti-family housing district. The townhouses will be two or three bedrooms with approximately 7.5 units per acre. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding azea, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. The impact of the request on the County's public services and facilities would be minimal in that water and sewer are available. There will be minimal impact on the road as there will be one entrance on the approximately 300 feet of Route 460. Impacts on other County services will be minimal. PROFFERS Address of Subiect Property: Tax Map No.: Applicant's Name: Owners: 3990 Challenger Avenue Hollins Magisterial District Roanoke County 50.05-1-1 Bowman-Dalton, Inc. Robert L. and Reba S. Metz ~N PROFFERS The undersigned owner does hereby proffer the following conditions in conjunction with the rezoning request: 1. The subject property will be developed in substantial conformity with the "Plat Showing Rezoning Exhibit, Property of Robert L. Metz and Reba S. Metz," prepared by Lumsden Associates, P.C. under date of June 11, 2001. Applicant: BOWMAN-DALTON, INC. ~ ~ ~ ~_ BY ~-~. Owners: F:\ofnak\Users\CBaumgardner\ZOMNG\Bowman-Dalton PROFFERS.doc ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Aplicants name: Bowman-Dalton, Inc. Zoning: Rezoning from C-1 to R-3 Tax Map No. 50.05-1- > F4 1 wo»m+3ammdmrv:~iwri srl6-i[[ID051:%Vi 11brrCL 10051 :iNONd ~I °'^' wrc Y C C e~ ~~ vior[ nM~aU'izoNVOe VINIOUTA'3NONV021 b~oz zoe ~o~a S213NNtl'Id-S2IOA3A2](lS-S2J33NI'JN9 M53nNNV NOl118WVNB t99r .^.~ `s~.~.v»ossd u~aswm b Ji~ ~ C i ~ k~ ~ ~ ~~~ 8~~ 6 ~ 4 ~ ~~ ~ ~~~;. ~~ ~^ ~~ $ ~ 9 k F~a~~ ~~~ ~~6eeee4A~~~q@~3~~~~ }~4 '~,~~ 8p ig _ C ~ ~~~a !g ~ yy i~ $ e !g a ~(ep1~4t;y[eii (^ry~ , ~ ~ y p ~ ~ a~ l~~ '~l~~C 4g ~ ~ Qo~Bs~~4@~ C~~~ "~=k~~~ ~~@~,49~a~~~~ ~~ ~1~~~ ~ ~ ~ ~~~~~~~~ ~ ~Il~pl~l~ ' ~_ 1% ~' ~! f ;' ~' ~' III 4 ' fl ~ I l; b ~; ~ , ~f „ 1 ~ ~ t ~ i ~/ , 1 ~ '~s'~ I' ~~~ ~ ~~~ ~'I -~`: ~~ ~ ~~= ~_ e ~_ t~~Y= / ! ~~~ ' ~x ~ ,~ ~ E i ` y~n_ ~ c~et ~~E~~ .r. r e anrr uo-~ooz - wow m ~ o Q; M ~~ ~ ^'y j () K .. ~ ~ ~,~ O ~ O J D ~ z~o ~ z~ v O ~ `~ o Q a F ~~ ~ ~ a~ 2 ~~oNa~c~'~o 4 O R~ f ~~ U X Q~ U ~ 2 2S O O U'., Q Y !! ~~5 / ;a~!- L C~ ~ ~~E,~ ~ I r ~~ County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 For Staff Use Onl fS Date received: ~Io~7I 0 Received by: Appli ation fee: ~9 77 ° PC/B~Pcdate: S- ~ -~~ Placards issued: BOS date: g-ag - 01 Case Number `a ~ - ~ ~2 OD ~ glL APPLICANTS C eck type of application filed (check all that apply) Rezoning ^ Special Use ^ Variance Phone: Applicants name/address w/zip ~ ~cl ~ l ~ ~' i /~ ~ p --7- ~ Work: t S,C~-~. ~~~~FaxNo.: ~S~C ~~lMl.~1~l.~th~~ ~~(?. ~ ~r~C9-,~~7(~.S Owner's name/address w/zip S'cc. rn~t ~_. Phone #: Fax No. #: Property Location Magisterial District: ~, ~ - ~ j '~ ~; % ~ , ~ , ~~~~ E'~`~' ~~' J ` '-"' ~ Community Planning area: G, C~ Tax Map No.: ~~~ a t ,,.. ~.. ~„~ ~ Existing Zoning: ~. --- ~ Lc,~' ~ C't ;1,+ f~ , -~~ c~.~ ~~~, Size of parcel(s): Acres: 1 ~ ~ ~ ~~- ' Existing Land Use: ~,~~,,,,;~- ~ ~,.:~ °;, ~,,,, REZONING AND SPECIAL USE PE. RNIIT APPLICANTS (R!S) Proposed Zoning: G.>' Proposed Land Use: ~,1.~s~ r ~Cc~~~'~-i~i:?~ Does the parcel meet the minimum lot area, width, and frontage requirements o f the requested district? Yes ~ No ^ IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes ^ No ^ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ^ No ^ _.. V.4RIAIVCE APPLICANTS (I~ ~,,..- ""^~~ of the Roanoke Coun fan' g Ordinance in order to: (,s)--''' ,,....--~" Variance of Sect~ ~ ~~~~, Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S V R/S V R/S V Consultation / 8 1/2" x 11" concept plan Application fee Application Metes and bounds description N I Proffers, if applicable Justification ~ ~ Water and sewer application ~ Adjoining property owners I hereby certify that I am either the owner o e property or the owne - agent or contract purchaser and am acting with the knowledge and consent of the owner. .L /L: °~ Owner's Signature J ,. rp',~ ZHl~~l ~-:S ++ .~ ~~lt#t+Ii'+G $t a potr5i cyr~ ti+~ ~saster4l+ ,~Sd~ rsf 'StsrDra~- Read„ Vlrgglr+ta 5e~endary R,4, 904 *i thi! S~tr;hee#t+~rl~ enrrse~ of !}~~ pra~terty rao~r 4r tCtrer~l~rty kr~evrrs s3 trig 8tfstfist ~'~crrortr~a; Ci~er~ce wt{~, ih~ w~Att•~"Py s~d~t tfi~ Stsr~ey R~a~! 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The eindsr biorlt ger:gs is ttte rs~tr nT i!`1! cxiYtlrzg c!'wrl0lr~g -+kill b~ usrd crzly !t~ CtfC1t+~CtiBts yrlt~, th. aprra t lnr~ of t!~e ~u~ ffyess [rrr if7~ l7rDprriy ent! wi l f not b~ 5_~ AF1 oh~site perking shs!! occur to #tat rear of the frc+rtt dine mf idea t~tlsting tfwetling. - a - ~. r T 3 3t~RY8~Ct~ ~~?I~IBS ISIS L@At~' ~#tRY~Y Ott ~'IRABCI~'G PilttPt?S$S ~aGY. ~ T~i~S StIRYg9~ IS Stla.T~CT ~ 2~Pl~1TIQ~t 4PQZ~ AlAY SB OI3+~L~S~ SY ~ZTL$ A8S~~A~T. ~''-1!d'AN h''Otf 3f. 9 ~ ~~~"~~' ~:~~ ~~ ~: ~. ~ ~~'~ ,~~ ~~~ ~ p~~ ~- " ~~ ~ a Q P~~ 77AG: /~'A~,g~it~' -S. ~~I~.~' +~. 'P. ,TT~x rvv.,8?. ~~-l - .~S'"4S I?~ 7~' ` t ~~~ ', ~ ~~ ;J ~L~ ~~,~ ~VS~®~ ~ N ;:~ a ` F~` ~~ c~ ~ ~ a ~t ~ _., ~ ~~ ~ q ~~ ~~ f y-!~ ~ $ Q~ ~ ~ ~ ~~~_ _ _ '~ ~__ ~ 80 ~ ' P ~ ~ ,~2 a ~ E , C :~ ~.~3i d 13~p~ t ~~~QF~ s. c®8~~+~w ~~ ~ ~ ~~ sr 5 ' ~ ! ~ ~. ~ ~ ~ '~ t ~ ! , ~) ~ -~~o, ~ h ~ ; ~~~ ` ~ ~ ~ ~ ~ ~t ~~ 'r~U~~f~t]Q d brJ +aC t3 +-~ i~a {~s3 P•y ~ 3 Paz ~~ ~~ ~ w ~ ~ ~~ ~~~H. ~ a ~~~~•r ~ ~ ~ ~E~~~ ~ww~ l~ ~ ~ ~ L° ~ ~ b ,~v, ae a ~ ~ ~ ~ ~ ~ '~ ~~~~~~~ ~~ ~~ ~~Q~H~~. ~ ~ ".i7 '~ Lt7 ~! E~ £-~ ~ ~ C tA' ~~ 1 - sq ~~ ~~~ ~~ ACTION # ITEM NUMBER ~ ~'~ I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 SUBJECT: First Reading of Ordinance Amending Article IV, Sewer Use Standards, Chapter 18 of the Roanoke County Code of 1985 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The 1994 Sewage Treatment Agreement between Roanoke City and Roanoke County requires the County to adopt such ordinances and regulations that conform to those adopted by the City as they pertain to Sewer Use Standards. Recent requirements of the Department of Environmental Quality (DEQ) in conjunction with the sewage treatment plant permit re-issuance have required Roanoke City to amend their Sewer Use Standards. By Resolution Number 35423-061801 dated June 18, 2001, Roanoke City amended their ordinance to include the provisions of the attached proposed amendment to the Roanoke County Sewer Use Standards. SUMMARY OF INFORMATION: Attached is the proposed amendment to the Roanoke County Sewer Use Standards so that the County Ordinance conforms to the form and intent of the Roanoke City Ordinance. Section 156 of the Ordinance is amended to include failure to allow or complete required inspections as a Category I defect, subject to all other provisions of the Ordinance. The current Ordinance did not clarify the penalty for failure to allow or complete required inspections to determine if inflow or infiltration of stormwater is entering the public sanitary sewer from the building or property. ~~ 1 STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors conduct the first reading of an Ordinance amending Article III, Sewer Use Standards, Chapter 18 of the Roanoke County Code of 1985 SUBMITTED BY: Gary Rol Utility D Approved ( ) Denied () _ Received ( ) Referred _ to P.E. ACTION Motion by: APPROVED: ~1Y4'r+~"' ~~'/ Elmer C. Hodge County Administrator VOTE No Yes Abs Church Johnson McNamara Minnix _ Nickens ' ~ ATTACHMENT ROANOKE COUNTY BOARD OF SUPERVISORS MEETING ~ "~ JULY 24, 2001 SEWERS AND SEWAGE DISPOSAL ~ 18 ARTICLE IV. SEWER USE STANDARDS* Sec. 18-151. Definitions. For the purpose of this article, the words and phrases set out in this section shall have the following meanings: Sec. 18-153. Prohibited discharges generally. (b) Discharges into public sewers shall not contain: (1) Antifreeze from vehicle servicing operations. Disc/targe of glycols mast be approver!. (2) Fluoride other than that contained in the public water supply greater than *A., ri n m mrt~~ twe/ve (12) mg/1. (3) Benezene, Toluene, Ethylbenzene and Xylene (BTEX) greater than 5.0 mg/l. (4) Pollutants which create a fire or explosive hazard in the P.O.T.W., including, but not limited to, wastestreams with aclosed-cup flashpoint of less than one hundred forty (140) degrees Fahrenheit sixty (60) degrees Centigrade using the test methods specified in 40 CFR 261.21. i<~ a.~.....,..,.o~ ........:.... .. ..~.o.,,:,.,.i ,..,. ,.e., ae».....a a~nn~ ,..e...o. ,w..., i cnn .,,,.n :., .xe ...,~.o....,.a.. {~) (5) Strong acid or concentrated plating solutions, whether neutralized or not. (-~ (6) Fats, wax, grease or oils, Pram restaurants or other facilities as deemed necessary by the County, whether emulsified or not, in excess of 100 mg/I or containing substances which may solidify or become viscous at temperatures between thirty-two (32) degrees and one hundred fifty (150) degrees Fahrenheit (0* and 65* Centigrade). (7) Total Petroleum Hvdrocarborrs irr ~rcess of'2110 mg/l. (8) Obnoxious, toxic or poisonous solids, liquids, or gases, vapors, or fumes in quantities sufficient to violate the provisions of subsection (a) of this section. (9) Waste, wastewater or any other substance having a pH lower than 5.0, or any other substance with a corrosive property capable of causing damage or hazard to structures, equipment and personnel at the wastewater facility. l7~` (-1~} (10) Waste, wastewater or any other substance containing phenols, hydrogen sulfide or other taste-and-odor producing substances that have not been minimized. After treatment of the composite wastewater, effluent concentration limits may not exceed the requirements established by state, federal or other agencies with jurisdiction over discharges to receiving waters. ~ (I1} Antimony and beryllium greater than 1.0 mg/1. (~} (12) Hazardous wastes. (-14) (13) Trucked or hauled pollutants, except at discharge points designated by the control authority. Coerepaeeies that truck or haeel polleetaeets to the CoueetV sreeeitary sewer sere s«bject to inspections of their facilities ine/redireg beet not liereited to gffices, garages, rend beeileliregs eese~l to house the trucks. (~-~-}(14} Trucked or hauled industrial wastewater, without prior approval and not meeting all local limits, with the exception that wastewater pumped from restaurant grease traps may .only be trucked or hauled and discharged only at a designated area at the wastewater treatment plan. (I S) Wastes peempec! from oil/-vter separators. (16) After treatment of the composite wastewater, effluent concentration limits may not exceed the requirements established by state, federal or other agencies with jurisdiction over discharges to receiving waters. Sec. 18-154. Technical based local limits. (b) The maximum allowable concentrations of heavy metals and toxic materials stated in terms of milligrams per liter (mg/1), determined on the basis of individual sampling in accordance with "Standard Methods" are: (1) Arsenic: 0.18 mg/1. (2) Barium: 5.0 mg/1. (3) Boron: 1.0 mg/l. (4) Cadmium: 0.03 mg/1. (5) Chromium (total): '' •1.95 mg/!. (6) Chromium VI: ~•c 0.06 rng/I. (7) Copper: '' •11.68 mg/1. (8) Lead: 0.3 mg/1. (9) Manganese: 1.0 mg/1. (10) Mercury: 0.003 mg/1. (11) Nickel: 2•Q 0.23 mg/!. (12) Selenium: 0.02 mg/1. (13) Silver: n• 0.54 mg/1. (14) Zinc: 0.8 mg/1. (15) Cyanide: ~ .nT-x-0.06 mg/l. Sec. 18-156.2. Determination by utility director. (b) A determination with respect to an actual or potential illegal or improper discharge, inflow or infiltration of stormwater, surface water, groundwater, roof runoff or subsurface drainage into the public sanitary sewer system from the property of a sewer user or any other person shall be based upon the following: G-~ ~~: (1)Category~ 1 defects are defined as: i. Direct connections (inflow) to tke perblic sewer of scemp pumps (including overflows), holes in floor drains, downspouts, foundation drains, and other direct sources of inflow (including but not limited to visible evidence of ~;ro~~md/surface water entering drains through doors or cracks in floors and tivalls) as noted during field inspections by the Roanoke County Utility Departynent. ii. Failure to allow or corraplete required it~rspection(s) to determine compliance. Sec. 18-159. Discharge of substances capable of impairing, etc. facilities. (b) Discharges prohibited by subsection (a) of this section include, but are not limited to, materials which exert or cause concentrations o£ (f) No person shall discharge into public sewers solid or viscous substances which violate subsection (a) of this section, if present in sufficient quantity or size, including but not limited to: (1) Ashes. (2) Cinders. (3) Sand. (4) Mud. (5) Straw. {~} (6) Metal. ($~(7) Glass. (-9-} (8) Rags. (~) (9) Feathers. ~ (1 Q) Tar. {-lam} (11) Plastics. {~} (12) Wood. (~-4-) (13) Unground garbage. ~) (14) Paunch manure. (~) (1S} Hair and fleshings. ~~(16} Entrails. (~-) (17) Paper products, either whole or ground by garbage grinders. ~8}-(18) Slops. ~7 ~ ~ r~amino~ rcai ~~.na 1771 A~in4 rani Mina • ~ (~ 9) Bulk solids. (2U} Wastes pumped from oil/water separators. Sec. 18-164. Discharge permits for industrial waste. (g) If an industrial user knows in advance of the need for a bypass, it shall submit prior notice to the control authority, at least ten (10) days before the date of the bypass, if possible. An industrial user will immediately notify t{ie corrtrot acrtleority~ ~f arry unanticipatc~rl 1 tipass. A written report must be submitted rvitErin five (S) f zts. (k) All owners of facilities governed by industrial wastewater permits issued pursuant to this section shall also comply with any applicable reporting requirements, including but not limited to: (1) Baseline Monitoring Reports: b. Industrial users described above shall submit the information set forth below. 4. Flow measurement. Information showing the measured or estimated average daily and maximum daily flow, in gallons per day, to the POTW from regulated process streams and other streams, as necessary, to allow use of the combined wastestream formula set out in 40 CFR 403.6(a). VKEpMA, CHARTERED 1862 July 3, 2001 c-- Water Pollution Control Plant Mr. Paul Peery Mr. Frank Young Botetourt County City of Salem 1 West Main Street.. Box 4 P.O. Box 869 Fincastle, VA 24090 Salem, VA 24153 Mr. Robert Fronk ~ Mr. Cecil Stacy Roanoke County Town of Vinton 1206 Kessler Mill Road P.O. Box 338 Salem, VA 24153 Vinton, VA 24179 Dear Sirs: Attached is a copy the paper work with the appropriate signahtre from the City Clerk's office showing the changes to the Sewer Use Ordinance (SUO) that were approved by Roanoke City Council on Monday June 18, 2001. You should refer to the attachment that was included with my letter dated June 25, 2001 in order to make all of the necessary revisions to your SUO. Please take the necessary steps to make these changes as soon as possible and send me a copy of the paper work showing that these change have been approved. I will also need a copy of your revised SUO for my files. If you have any questions, please call me. Sincerely, ,. _-~ Martin E Sensabaugh Pretreatment Coordinator ms Scott. Shirley, Wastewater Manager Attachment: 1402 Bennington Street, Roanoke, Virginia 24014 (540) 853-1517 FAX (540) 853-1307 ° ~ ~o CITY ®.~ R OANOKE ~. - ~J Office of the City Clerk ~,; , - 3 -- Mary F. Parker, CMC City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: ~` June 20, 2001 File #24-27 :, ,1 ,,` ~~~ Stephanie M. Moon Deputy City Clerk I am attaching copy of Ordinance No. 35423-061801 amending and reordaining Chapter 26, Sewers and Sewage Disposal, Article III. Sewer Use Standards, Code of the City of Roanoke (1979), as amended, by amending certain subsections of §26-43, Definitions, §26-45, Prohibited discharges generally, §26-46, Discharge of heavy metals and toxic materials, §26-51, Discha~e of substances capable of impairinq_etc. facilities, and §26-56, Discharge permits for industrial waste, with regard to the quantity of various metals and other parameters specifically regulated bythis Code in orderto complywith regulations of the United States Environmental Protection Agency (EPA), which proposed amendments have been approved by both the EPA and the Virginia Department of Environmental Quality. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on ,Monday, June 18, 2001. Sincerely, ~~/~ ~. D~ MFP:mh EI:Wgenda.OlVune 18, 2001 correspondene.wpd Mary F. Parker, CMC City Clerk nA ~ 23 2~ r ~ a~ V`~/ J~~~ ^~ ~ ~~ `~F . '' n `F" Ss.~ r ~ ~ ~~~ ~ ~ `~! ~~ ~~~~Ot68~/ Darlene Burcham June 20, 2001 Page 2 attachment pc: The Honorable Richard C. Pattisall, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuitof Virginia The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuitof Virginia The Honorable Julian H. Raney, Jr., Chief Judge, General District Court The Honorable George W. Harris, Jr., Judge, Genera( District Court The Honorable Vincent A. Lilley, Judge, General District Court . The Honorable William D. Broadhurst, Judge, General District Court _ The Honorable Jacqueline F. Ward Talevi, Judge, General District Court The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court The Honorable Donald S. Caldwell, Commonwealth's Attorney Transmitted by electronic mail to Municipal Code Corporation Raymond F. Leven, Public Defender, 210 First Street, S. W., Roanoke, Virginia 24011 Ronald S. Albright, Clerk, General District Court . David C. Wells, Clerk, Juvenile and Domestic Relations District Court _ Peggy B. Stewart, Office of the Magistrate Michael R. Meise, Law Librarian James D. Grisso, Director of Finance Ge~rrge C. Snead, Jr., Assistant City Manager for Operations ~- ichael McEvoy, Director of Utilities Rolanda A. Johnson, Assistant City Manager for Community Development J. Cary Lester, Jr., Environmental Administrator H:~Agenda.OlUune 18, 2001 correspondenc.wpd 1~_~v ~ . , IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2001. No. 35423-061801. ~~~ AN ORDINANCE amending and reordaining Chapter 26, Sewers and Sewage Disposal, Article III. Sewer Use Standards, Code of the City of Roanoke (1979), as amended, by amending certain subsections of §26-43, Definitions, §26-45, Prohibited discharges eg nerally, §26-46, Dischar ,e of heavy metals and toxic materials, §26-51, DiscFiarge of substances gable of impairing, etc., facilities, and §26-56, Discharge permits for industrial waste, with regard to the quantity of various metals and other parameters specifically regulated by this Code in order to comply with regulations of the United States Environmental Protection Agency (EPA), which proposed amendments have been approved by both the EPA and the Virginia Department of Environmental Quality (DEQ); and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 26-43, Definitions, §26-45, Prohibited discharges generally, §26-46, Discharge of heave metals and toxic materials, §26-51, Discharge of substances capable of impairing, etc facilities, and §26-56 Discharge permits for industrial waste, Article III, Sewer Use Standards, Chapter 26, Sewers and Sewage Disposal, of the Code of the City of Roanoke (1979), as amended, are hereby amended and reordained to read and provide as follows: H:~MEASURE_S1o-amsewstand 1 ARTICLE III. SEWER USE STANDARDS §26-43. Definitions. For the purpose of this article, the words and phrases set out in this section shall have the following meanings: Act means the Federal Water Pollution Control Act, also known as the Clean Water Act, 33 U.S.C. §§ 1251, et sec ., as amended. ~~* §26-45. Prohibited dischar es eneral~. (a) No person shall discharge into public sewers any waste which, by itself or by interaction with other wastes, may: *~~ (b) Discharges into public sewers shall not contain: (1) Antifreeze. from vehicle servicing operations. Discharges of gylcols must be approved. (2) Fluoride other than that contained in the public water supply greater than twelve (12.0) mg/l. (3) Benzene, toluene, ethylbenzene and xylene (BTEX) greater than five (5.0) mg/l. (4) Pollutants which create a fire or explosive hazard in the P.O.T.W., including, but not limited to, wastestreams with aclosed-cup flashpoint of less than one hundred forty (140) degrees Fahrenheit (sixty (60) degrees Centigrade) using the test methods specified in 40 CFR 261.21. H:~~SEASURESb-amsewstand 1 2 (5) Strong acid or concentrated plating solutions, whether neutralized or not. ~,,, (6) Fats, wax, grease or oils, from restaurants or oth.;r facilities as deemed necessary by the POTW, whether emulsified or not, in excess of two hundred (200) mg/1 or containing substances which may solidify or become viscous at temperatures between thirty-two (32) degrees and one hundred fifty (150) degrees Fahrenheit (0° and 65° Centigrade). (7) Total Petroleum Hydrocarbons in excess of 200. mg/l. (8) Obnoxious, toxic or poisonous solids, liquids, gases, vapors, or fumes in quantities sufficient to violate the - provisions of subsection (a) of this section. (9) Waste, wastewater or any other substance having a pH lower than five (5.0) or any other substance with a corrosive property capable of causing damage or hazard to structures, equipment, or personnel at the wastewater facility. (10) Waste, wastewater or any other substance containing phenols, hydrogen sulfide or other taste-and-odor producing substances that have not been minimized. (11) Antimony and beryllium greater than one (1.0) mg/l. (12) Hazardous wastes. (13} Trucked or hauled pollutants, except at discharge points designated by the control authority. Companies that truck or haul pollutants to the POTW are subject to inspections of their facilities, including but not limited to offices, garages and buildings used to house the trucks. (14) Trucked or hauled industrial wastewater, without prior approval and not meeting all local limits, with the exceprion that wastewater pumped from restaurant grease x:vbtEnstlR.6so-acnsewstand. t 3 traps may be trucked or hauled and discharged only at a designated area at the wastewater treatment plant. (15) Wastes pumped from oiUwater separators. (16) After treatment of the composite wastewater, effluent concentration limits may not exceed the requirements established by state, federal or other agencies with jurisdiction over discharges to receiving waters. *** §26-46. Discharge of heave metals and toxic materials. **~ (b) The maximum allowable concentrations of heavy metals stated in terms of milligrams per liter (mg/1), determined on the basis of individual sampling in accordance with "Standard Methods" are: (1) Arsenic: 0.18 mg/l. (2) Barium: 5.0 mg/l. (3) Boron: 1.0 mg/l. (4) Cadmium: 0.03 mg/l. (5) Chromiur (total): 1.95 mgll. (6) Chromium VI: 0.06 mg/l. (7) Copper: 0.68 mg/l. (8) Cyanide: 0.06 mg/l. (9) Lead: 0.3 mg/1. (10) Manganese: 1.0 mg/l. (11) Mercury: 0.003 mg/l. (12) Nickel: 0.23 mg/1. (13} Selenium: 0.02 mgl1. (14) Silver: 0.54 mg/l. (15) Zinc: 0.8 mg/l. ~*~ 6-I x:v~nsuxF..s~o.~wsana i 4 §26-~ 1. Discharge of substances capable of impairing etc facilities. **~ (b) Discharges prohibited by subsection (a) of this section include, but are not limited to, materials which exert or cause concentrations of *** (1) Inert suspended solids greater than two hundred fifty (250) mg/1 including, but not limited to Fuller's earth, lime slurries and lime residues; (2) Dissolved solids greater than five hundred (500) mg/1 including, but not limited to sodium chloride and sodium sulfate; (3) Excessive discoloration including, but not limited to dye wastes and vegetable tanning solutions. Color (due to dye): 750. A.D.M.I. ~~* (f) No person shall discharge into public sewers solid or viscous substances whichviolate subsection (a) ofthis section, ifpresent in sufficient quantity or size, including but not limited to: (1) Ashes. (2) Cinders. (3) Sand. (4) Mud. (5) Straw. (6) Metal. (7) Glass (8) Rags. (9) Feathers. (10) Tar. (11) Plastics. (12) Wood. G- I H:~SEASIJRESb-amsawstand 1 5 (13) Underground garbage. (14) Paunch manure. (15) Hair and fleshing. (16) Entrails. (17) Paper products, either whole or ground by garbage grinders. (18) Slops: (19) Bulk solids. (20) Wastes pumped from oiUwater separators. *** §26-56. Discharge permits for industrial waste. *** (g) If an industrial user knows in advance of the need for a bypass, it shall submit prior notice to the control authority, at least ten (10) days before the date of the bypass, if possible. An industrial user will immediately notify the POTW of any unanticipated bypass. A written report must he submitted within five (5} days. ~** Cpl 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect immediately upon its passage. ATTEST: 7' City Clerk. H:IMEASURESb-amsewstandl 6 GI AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24, 2001 ORDINANCE AMENDING ARTICLE IV. SEWER USE STANDARDS OF CHAPTER 18. SEWERS AND SEWAGE DISPOSAL OF THE ROANOKE COUNTY CODE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following sections of Article IV. Sewer use standards of Chapter 18. Sewers and Sewage Disposal be amended to read and provide as follows: SEWERS AND SEWAGE DISPOSAL § 18 ARTICLE IV. SEWER USE STANDARDS* Sec. 18-151. Definitions. For the purpose of this article, the words and phrases set out in this section shall have the following meanings: **** **** Sec. 18-153. Prohibited discharges generally. **** (b) Discharges into public sewers shall not contain: (1) Antifreeze from vehicle servicing~operations. Discharge of<glycols must be approved. (2) Fluoride other than that contained in the public water supply greater than twelve (12) mg/l. (3) Benezene, Toluene, Ethylbenzene and Xylene (BTEX) greater than 5.0 mg/1. (4) Pollutants which create a fire or explosive hazard in the P.O.T.W., including, but not limited to, wastestreams with a closedcup flashpoint of less than one hundred forty (140) degrees Fahrenheit sixty (60) degrees Centigrade using the test methods specified in 40 CFR 261.21. veer: U:\WPDOCS\AGENDA\CODE\SUS-7-21.wpd.doc 1 G-I (frj(5) Strong acid or concentrated plating solutions, whether neutralized or not. (~j(6) Fats, wax, grease or oils, from restaurants or other facilities as deemcdnecessary by~~the County, whether emulsified or not, in excess of 100 mg/I or containing substances which may solidify or become viscous at temperatures between thirty-two (32) degrees and one hundred fifty (150) degrees Fahrenheit (0* and 65* Centigrade). (7) .Total Petroleum Hydrocarbons in excess of 200 mgll. (8) Obnoxious, toxic or poisonous solids, liquids, or gases, vapors, or fumes in quantities sufficient to violate the provisions of subsection (a) of this section. (9) Waste, wastewater or any other substance having a pH lower than 5.0, or any other substance with a corrosive property capable of causing damage or hazard to structures, equipment and personnel at the wastewater facility. (~j (10) Waste, wastewater or any other substance containing phenols, hydrogen sulfide or other tasteandodor producing substances that have not been minimized. After treatment of the composite wastewater, effluent concentration limits may not exceed the requirements established by state, federal or other agencies with jurisdiction over discharges to receiving waters. {~-2~j(11) Antimony and beryllium greater than 1.0 mg/1. (~j(12) Hazardous wastes. (x(13) Trucked or hauled pollutants, except at disehar~e points designated by the control authority. Companies that truck or haul pollutants to the County sanitary sewer are subiect to inspections of their facilities including but not~limited to offices, garages, and buildings used to house the trucks. {~5j(14) Trucked or hauled industrial wastewater, without prior approval and not meeting all local limits, with the exception that wastewater pumped from restaurant grease traps may only be trucked or hauled and discharged only at a designated area at the wastewater treatment plan. (15) Wastes pumped from oil/water separators. (16) After treatment of the composite wastewater, effluent concentration limits may not exceed the requirements established by state, federal or other agencies with jurisdiction over dischazges to receiving waters. **** U:\WPDOCS\AGENDA\CODE\SUS-7-21.wpd.doc 2 ~.T .,., Sec. 18-154. Technical based local limits. **** (b) The maximum allowable concentrations of heavy metals and toxic materials stated in terms of milligrams per liter (mg/1), determined on the basis of individual sampling in accordance with "Standard Methods" are: (1) Arsenic: 0.18 mg/l. (2) Barium: 5.0 mg/1. (3) Boron: 1.0 mg/1. (4) Cadmium: 0.03 mg/1. (5) Chromium (total): ~1-1.95 mg/l. (6) Chromium VI: 9~9-nr~fl: 0.06 mg/l. (7) Copper: X0.68 mg/l. (8) Lead: 0.3 mg/1. (9) Manganese: 1.0 mg/l. (10) Mercury: 0.003 mg/1. (11) Nickel: ~:$1-mgfh 0.23 mgll. (12) Selenium: 0.02 mg/l. (13) Silver: ~: 0.54 mgli. (14) Zinc: 0.8 mg/1. (15) Cyanide: 1.0 mg/1.0.06 mg/1. **** Sec. 18-156.2. Determination by utility director. **** (b) A determination with respect to an actual or potential illegal or improper discharge, inflow or infiltration of stormwater, surface water, groundwater, roof runoff or subsurface drainage into the public sanitary sewer system from the property of a sewer user or any other person shall be based upon the following: (1) Category I defects are defined as: (a) Direct connections {inflow).. to the public sewer of sump pumps (including overflows), holes in floor drains, downspouts, foundation drains,and other direct sourcesof inflow (including but not limited to visible evidence ofgroundlsurface water entering drains`throu~h doarsor cracks``in floors and walls) as noted during field inspections by the Roanoke County Utility Department. (b) Failuxe to allow or complete required inspection(s) ta'det~rmine compliance. U:\WPDOCS\AGENDA\CODE\SUS-7-21.wpd.doc ~ G-I **** Sec. 18-159. Discharge of substances capable of impairing, etc. facilities. **** (b) Discharges prohibited by subsection (a) of this section include, but are not limited to, materials which exert or cause concentrations of: **** **** (f) No person shall discharge into public sewers solid or viscous substances which violate subsection (a) of this section, if present in sufficient quantity or size, including but not limited to: (1) Ashes. (2) Cinders. (3) Sand. (4) Mud. (5) Straw. (6) Shavings. (~j (6) Metal. ~8-j (7) Glass. (-sj (8) Rags. (~$~ (9) Feathers. (~ (10) Tar. (-l ~j (11) Plastics. (~-3-j (12) Wood. (~j (13) Unground garbage. 17ole~ooel: (~frj (14) Paunch manure. (~j (15) Hair and fleshings. ~j (16) Entrails. {-~}j (17) Paper products, either whole or ground by garbage grinders. {z6j (18) Slops. f~ (19) Bulk solids. (20) Wastes pumped from oil/water separators. Sec. 18-164. Discharge permits for industrial waste. U:\WPDOCS\AGENDA\CODE\SUS-7-21.wpd.doc 4 G-I **** (g) If an industrial user knows in advance of the need for a bypass, it shall submit prior notice to the control authority, at least ten (10) days before the date ofthe bypass, ifpossible. An industrial user «~i11 immediately notify thecontrol authority ofany unanticipated bypass. A .written repot muss be submitted «~ithin live (S, days. **** **** (k) All owners of facilities governed by industrial wastewater permits issued pursuant to this section shall also comply with any applicable reporting requirements, including but not limited to: (1) Baseline Monitoring Reports: **** b. Industrial users described above shall submit the information set forth below. **** 4. Flow measurement. Information showing the measured or° estimated average daily and maximum daily flow, in gallons per day, to the POTW from regulated process streams and other streams, as necessary, to allow use of the combined wastestream formula set out in 40 CFR 403.6(a). 2. This ordinance shall be effective from and after its adoption. U:\WPDOCS\AGENDA\CODE\SUS-7-21.wpd. doc ~,~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24, 2001 ORDINANCE 072401-3 TO VACATE, QUIT-CLAIM AND RELEASE A PORTION OF A 20' WATER AND SEWER EASEMENT CONVEYED TO THE BOARD OF SUPERVISORS IN DEED BOOK 1395, PAGE 1349, ACROSS TRACT 1A, PROPERTY OF STRAUSS CONSTRUCTION CORPORATION (PLAT BOOK 17, PAGE 154; TAX MAP #96.02-01-45.2) LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by deed of easement dated January 12, 1993, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1395, page 1349, Norma Jean Sigmon, then owner of the subject parcel of land, conveyed to the Board of Supervisors of Roanoke County, Virginia, a 20' water and sewer easement as shown on plat of record in Plat Book 15, page 63; and, WHEREAS, the petitioner, Strauss Construction Corporation, is the current owner of the parcel of land over which the above-described easement is located, said property being located on Cotton Hill Road, described as the remaining portion of Tract 1A, containing 13.842 acres, and being designated on the Roanoke County Land Records as Tax Map No. 96.02-01-45.2; and, WHEREAS, since petitioner has previously dedicated an alternative waterline easement (Plat Book 16, page 157) in which the water lines for development of the Gardens of Cotton Hill have been constructed, and the subject portion of the existing easement is no longer required, the petitioner has requested that the Board of Supervisors vacate, quit-claim and release the portion of the 20' water and sewer easement shown on Exhibit A attached hereto; and, 1 WHEREAS, the new easement meets the requirements of the affected County departments, the relocation provides equivalent service, and the relocation has been accomplished without cost to the County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on July 10, 2001; and a second reading was held on July 24, 2001; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portion of waterline easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, 3. That, subject to the following condition, a portion of a 20' water and sewer easement across property of Strauss Construction Corporation, referenced on the Roanoke County Land Records as Tax Map No. 96.02-01-45.2, and described as the remaining portion of Tract 1A, containing 13.842 acres, on Cotton Hill Road in the Cave Spring Magisterial District of Roanoke County, shown shaded and designated as "Portion of Existing Water & Sewer Easement (Plat Book 15, Page 63) to be Vacated" on the plat dated April 26, 2001, prepared by Lumsden Associates, P.C., Engineers-Surveyors- Planners, acopy of which is attached hereto as Exhibit A, be and hereby is vacated; and, 4. That, as a condition to the adoption of this ordinance, Strauss Construction Corporation shall be responsible for all costs and expenses associated herewith, including 2 but not limited to, any costs associated with relocation of the lines, surveys, publication, and recordation of documents; and, 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation, all of which shall be on form approved by the County Attorney. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Senior Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney G:\BOARD\2001Wu1y 24V-24Gardens.doc 3 _.... _ Existing 1,5 " • jjf. ,FC~~on o~ I ~~ `~ Oroinoge Eosement Gq~~Fy GlV,yo I I Tar#98.01-01-4('~1 (P/of Book 18, Poge 157) o/Ba O,ro9 , ! ` I j Pmoerty of P/ `~ A.9 ,o ~~y~l I I S7XAUSS ~YYSIRUCDGW G2~fl°GfPA71aY 11 I o pcrficn of Tract fA j,~ ,,~ I I Plot Bout >7, Page 15f ij /. • ^-~ I ~ P/at Boc-E• 2z Poge !69 /; ~ . I I 1.842 Aces I I ~~ °~e6~:~ / ~t~ 7 '~'-" ' O_ Noturol I Existing 100" I '°c~ d Q°~ N'otercourse ~ ~ \h~~ I ,~{opa/ochion Power I ~ `~' ~; --}-Canpony Easement-{-- td1~v' .. ~ ~"~ I (Deed Book >4.~ I y~o ° l • ^ ~p I Poge 284 I ~~; : ~c~,~~~4D• I ~ I ~ ~ I I Pcvtlcvr of ExJstmg Mbtd' ~' Sews Easema~t / : / Exisfa7g 20" (Plat Bosh I.~ Poge 63J {~oler & Sewer Easement ' to be Irocoted (Plat Book 1.~ poge 63~ ,- .~ I - - ~ ~ - ~ ~ ~ 1 ~~ ~ ~ u, iY~ ~ p ~~ ~~ ~ ,~ + 66~ Ex/sting' -~~f~ / ~ N 22'0423" W 257. i rawer( ~~~~ . • ~,.~ Qp I ~ / ,('.• Existin 20' I ~~~: ~ 1 9 ~ y / . ~ ,(f~ts I Woten'irie Easemen /: ,~,• °~ ~j (P/ol Soak >6, Page 157 ~~ /: ;/ ~~r~°~,~~ R I I I I e~5~',1 %~ ~~/G~ s + I o° °ti9 . . ~ ~ rax ~9s o2-a1-37 ~ ~ ° Q ~ J~p~ Property of INE CHURCH OF JESUS CHR/ST N I I I~ + OF LAT7ER DAY SA/N7S ~ 1 I +~ ` ~~~~r ~~ Arwo of Extsthg 20' Nfoter ~ Sewer Deed Book 1142, Poe 69,3 Z ~ '~~W ~~~' ~ u~ (Plot Book l.~ Poge 163 to be ~ocoted Deed Book 1655, Page 1380 ~ I ~~ + ~~W~~~'~'~~'°~~~~'"~'~' I ,~~•/+ ~ / I f:'~~ I ;+ j I NO7FS. I 1. IN/S PLAT /S BASED aU A CURRENT f1ELfJ SURVE-Y. I I 2. IN/S PLAT N~AS PREPARED {11rN0UT rNE BENEfJ'T A'~ A I I CURRENT Al1.E REPORT AND WERE MA Y EX/ST EASEMENTS OR ENCUMBRANCES 7NAT AFFECT THE PROPERTY NOT SHObMI / I I HEREON. I I / I I i I I PLAT SHOWING _ Portion of Existing 20' Water & Sewer Easement (Plat Book 15, Page 63) oN~~N+tite t o b e Vacate d y~~tvTH o~,, `r Situated across the Property of ~oti'~4`z~ 1Q~ `~~~, STRAUSS CONSTRUCTION CORPORATION VINCENT K ~ ~ \~ ~~~~~ "" (Deed Book 1445, Page 1985 and Plat Bool< 17, Page 154 No. 14 ae SITUATED ALONG COTTON HILL ROAD VIRGINIA SECONDARY ROUTE #688 t`~'~D s[7av~^t°~'o CAVE SPRING MAGISTERIAL DISTRICT ~~f1litifN ROANOKE COUNTY, VIRGINIA \TE: April 26, 2001 LUMSDEN ASSOCIATES, P.C. scALE: ENGINEERS-SURVEYORS-PLANNERS '~~-80~ ROANOKE, VIRGINIA COMM. NO.: 01-076 PHONE: (5401 774-4411 4664 BRAMBLETON AVENUE FAX: (540) 772-9445 CADD FILE: P.O. BOX 20669 f;\Ot\Ot-D78\0107sepDt.dw® ROANOKE, VIRGINIA 2401A E-MAiL: MAIL@WMSDENPC.COM ACTION # ITEM NUMBER ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 AGENDA ITEM: Ordinance Authorizing the Vacation, Quit-Claim, and Release of a Portion of an Existing 20' Water and Sanitary Sewer Easement Across Tract 1A, Property of Strauss Construction Corporation, (Plat Book 17, Page 154; Tax Map No. 96.02-01-45.2) in the Cave Spring Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: ~~n~ EXECUTIVE SUMMARY: This is the second reading of a proposed ordinance to vacate, quit-claim, and release a portion of an existing 20' water and sanitary sewer across Tract 1 A, owned by Strauss Construction Corporation. SUMMARY OF INFORMATION: The petitioner, Strauss Construction Corporation, is the current owner of Tract 1A. The existing water and sewer easement was originally acquired from Norma Sigmon by deed of easement recorded in Deed Book 1395, page 1349. Strauss Construction Corporation dedicated by plat (Plat Book 16 page 157) an alternate easement prior to waterline construction. The water line was constructed in the alternate easement making this portion of the existing easement unnecessary. This easement is part of the development of the Gardens of Cotton Hill subdivision. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed ordinance to vacate the portion of existing 20' water and sanitary sewer easement across Tract 1A, as shown on the attached plat. 1 N-I MITTED BY: Arnold Covey, Director Department of Community ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) pc: County Attorney opment APPROVED BY: ~~ 1~~~ Elmer C. Hodge County Administrator VOTE No Yes Abs Church _ Johnson McNamara Minnix Nickens 2 1 ~lE,Cq sFC7j~ ~ of I ~ I ( .~ I ~" ~_ Noturo/ iYatercourse Existing 20' {{{7fer & Sewer ~aseem~~~ (Plat Book >5, ag f ~~~ /. A ~ ~t~ 7..i ti~ o~ a ~~q d~ e~ rC}`y `~~., ~~ ~,~' r tidti /~~ ti, `~.: ~ h. ~ ~~ ~~~ i 1~yr a N 22'04'23" W '257.66 I ~roWei~ ~ `~~~~~ ,~ Qp~ ,:~ i Existing 20' I .~ y: _ ~~~~+'~ I {Yotedine Easemen~ y . / ~\ 0'~ ~d1 o (P/ot Boak 16, Page 157J ~ / r~~ a~0 I I 5~~~1 / ~ ~ l~B~ N I I I 9 ~,o e ~' ~~ p. w I I ~~~yos \;~ Qom! +~ O'~ ~~ 1R I i IeG~,~ / ~ G 1 Tax ~J6.02-01-,37 Property of IHE CHURCH OF JESUS CHR/ST OF LATTER OAY SA/N7S Deed Book 1142, Poge 69J Deed Baak 1655, Page 1380 ~,~~~~y cox oMh ~o~ 41 zc, ~Q~ ,~ VINCENT K <~ No. 14 BB Existing l5 Oroinage Easement _ Fox X6.02--01-~1 (Plot Book 16, Poge 157) j Pmp~ty of SIRAUSS ~'gUS7RUC11GW CQ4Pl,}4AI/GW a pow of Tract 1A P/ot Boaf 17, Poge 15f I P/ot Baah 21, Poge 169 I 11,E&1 Aries I ~ I I I £xr"sling 100' I I ,~(opa/ochion Power --}-Cornpony Easement-E--- (DePogeB 284~~ ~ I ~ Pcrtlaa ofI Existing Nbter r4 Sets~r Easement I (Plot BoaE' 1.~ Page GJf ~~~~----- to be ~acnted `~ I I ~°°~~~° 0~ / • NOIE r I I ~, +~, Z I ,~ Aran of E.tktdng 20' Nbtm- ~ Sewer ( I ~. (fYof BoaF 1,~ Poge 16J~ to be ~ocoted I ~, . ~+ I f:~~~ I ~~~ I NOIE~ I 1. IN/S PLAT /S BASED CW A CURRENT fTELO SURt~Y. I I 2. 1H/S PLAT WAS PREPARED tf11NOUT INE BEN£fIT OF A I I CURRENT 711LE REPORT AND 7NERE MAY EX/ST EASEMEN73' OR ENCUMBRANCES ]NAT AfFECT 7HE PROPERTY NOT SHOIMV I HERELYI! ~ PLAT SHOWING Portion of Existing 20' Water & Sewer Easement (Plat Book 15, Page 63) to be Vacated Situated across the Property of STRAUSS CONSTRUCTION CORPORATION (Deed Book 1445, Page 1985 and Plat Book 17, Page 154) SITUATED ALONG COTTON HILL ROAD VIRGINIA SECONDARY ROUTE #688 CAVE SPRING MAGISTERIAL DISTRICT RDANOKE COUNTY, VIRGINIA ,TE: LUMSDEN ASSOCIATES, P.C. April 26, 2001 SCALE; ENGINEERS-SURVEYORS-PLANNERS 1 ~~ - 80~ ROANOKE, VIRGINIA COMM. NO.: 01-076 4664 BRAMBLEfON AVENUE PHONE: (540) 774-4411 CADD FILE: P.O. BOX 20669 FAX: (540) 772-9445 tnnt~nt-o78\01076eoDt.dwa ROANOKE, VIRGINIA 24018 E-MAIL: MAIL@LUMSDENPC.COM a. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24, 2001 ORDINANCE TO VACATE, QUIT-CLAIM AND RELEASE A PORTION OF A 20' WATER AND SEWER EASEMENT CONVEYED TO THE BOARD OF SUPERVISORS IN DEED BOOK 1395, PAGE 1349, ACROSS TRACT lA, PROPERTY OF STRAUSS CONSTRUCTION CORPORATION (PLAT BOOK 17, PAGE 154; TAX MAP #96.02-01-45.2) LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by deed of easement dated January 12, 1993, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1395, page 1349, Norma Jean Sigmon, then owner of the subject parcel of land, conveyed to the Board of Supervisors of Roanoke County, Virginia, a 20' water and sewer easement as shown on plat of record in Plat Book 15, page 63; and, WHEREAS, the petitioner, Strauss Construction Corporation, is the current owner of the parcel of land over which the above-described easement is located, said property being located on Cotton Hill Road, described as the remaining portion of Tract lA, containing 13.842 acres, and being designated on the Roanoke County Land Records as Tax Map No. 96.02-01-45.2; and, WHEREAS, since petitioner has previously dedicated an alternative waterline easement (Plat Book 16, page 157) in which the water lines for development of the Gardens of Cotton Hill have been constructed, and the subject portion of the existing easement is no longer required, the petitioner has requested that the Board of Supervisors vacate, quit-claim and release the portion of the 20' water and sewer easement shown on Exhibit A attached hereto; and, WHEREAS, the new easement meets the requirements of the affected County departments, the relocation provides equivalent service, and the relocation has been accomplished without cost to the County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: H-I 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on July 10, 2001; and a second reading was held on July 24, 2001; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portion of waterline easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, 3. That, subject to the following condition, a portion of a 20' water and sewer easement across property of Strauss Construction Corporation, referenced on the Roanoke County Land Records as Tax Map No. 96.02-01-45.2, and described as the remaining portion of Tract lA, containing 13.842 acres, on Cotton Hill Road in the Cave Spring Magisterial District of Roanoke County, shown shaded and designated as "Portion of Existing Water & Sewer Easement (Plat Book 15, Page 63) to be Vacated" on the plat dated April 26, 2001, prepared by Lumsden Associates, P.C., Engineers-Surveyors-Planners, a copy of which is attached hereto as Exhibit A, be and hereby is vacated; and, 4. That, as a condition to the adoption of this ordinance, Strauss Construction Corporation shall be responsible for all costs and expenses associated herewith, including but not limited to, any costs associated with relocation of the lines, surveys, publication, and recordation of documents; and, 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation, all of which shall be on form approved by the County Attorney. G:\ATTORNEY\VLH\AGENDA\RELEASE\Gardens.CottonHill.ord.wpd 2 ~-~ _ Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24, 2001 ORDINANCE 072401-4 TO VACATE A 20' SANITARY SEWER EASEMENT ON LOTS 8, 9 & 10, A PORTION OF A 20' DRAINAGE EASEMENT ON LOT 12 (NOW LOT 12-A), A PORTION OF A 15' DRAINAGE EASEMENT ON LOT 12 (NOW LOT 12-A), A 20' STORMWATER MANAGEMENT ACCESS EASEMENT ON LOTS 11 AND 12 (NOW LOTS 11-A AND 12-A), AND A PUMP STATION AND ACCESS EASEMENT ON LOT 11 (NOW LOT 11-A AND NEW PUBLIC UTILITY LOT) ON THE PLAT OF BUCKLAND MILLS SUBDIVISION RECORDED IN PLAT BOOK 21, PAGE 169, AND BEING FURTHER SHOWN AS EXISTING EASEMENTS ON RESUBDIVISION PLAT OF LOTS 11 & 12 CREATING NEW LOT 11-A, NEW LOT 12-A, AND NEW PUBLIC UTILITY LOT, RECORDED IN PLAT BOOK 24, PAGE 19, LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by plat entitled `SUBDIVISION PLAT SHOWING PROPERTY OF SIGNATURE BUILDERS, INC., CONTAINING 6.333 ACRES TO BE KNOWN AS BUCKLAND MILLS CREATING HEREON LOTS 1 THRU 12 AND DEDICATING 0.503 ACRES FOR NEW RIGHT OF WAY SITUATED AT THE TERMINUS OF BUCKLAND MILL ROAD', dated November 12, 1998, and of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 21, page 169, the developer, Signature Builders, Inc., dedicated and created a "NEW 20' S.S.E." [sanitary sewer easement] on Lots 9 and 10, and a portion of Lot 8, a "NEW 20' D.E." [drainage easement] on Lot 12, A"NEW 15' D.E." [drainage easement] on Lot 12, a "NEW 20' WATER, SANITARY SEWER, & STORMWATER MANAGEMENTACCESS EASEMENT" on Lots 11 and 12, and a "NEW PUMP STATION & ACCESS EASEMENT" on Lot 11; and, WHEREAS, in order to complete the development in accordance with Roanoke County requirements, as well as to realign certain lot lines and revise certain easements, Signature Builders, Inc., has recorded `RESUBDIVISION PLAT FOR SIGNATURE BUILDERS. INC. SHOWING THE RESUBDIVISION OF LOTS 11 & 12, BUCKLAND MILLS, P.B. 21, PG. 169 AND CREATING HEREON NEW LOT 11-A (0.7641 AC.) ANA NEW LOT 12-A (0.2738 AC.) aN~ NEW PUBLIC UTILITY LOT (0.0677 AC.)' in Plat Book 24, page 19, in the aforesaid Clerk's Office; and, WHEREAS, the Petitioner-Developer, Signature Builders, Inc., has requested that, pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended), the 20' sanitary sewer easement, a portion of the 20' drainage easement, a portion of the 15' drainage easement, the 20' stormwater management access easement, and the Pump Station & access easement be vacated; and, WHEREAS, the 20' sanitary sewer easement on Lots 9 and 10, and a portion of Lot 8, has not been used for the installation of sanitary sewer lines or related facilities, and will not be required for such purpose in the future; and, WHEREAS, the 13.45' by 20' portion of the 20' drainage easement on Lot 12 has been alternatively created as a portion of a "NEW 13.45' STORMWATER MANAGEMENT EASEMENT" on "NEW LOT 12-A" on the above-described Resubdivision Plat of record in Plat Book 24, page 19; and, WHEREAS, the 13.45' by 15' portion of the 15' drainage easement on Lot 12 has been alternatively created as a portion of a "NEW 13.45' STORMWATER MANAGEMENT EASEMENT" on "NEW LOT 12-A" on said Resubdivision Plat of record in Plat Book 24, page 19; and, WHEREAS, an alternative access to the stormwater Management Easement has been, or is to be, granted to the Buckland Mills Homeowners' Association from Virginia Secondary Route 797 (Barrens Road) over the existing 30' Roadway, referred to as Barrens Road (Private Portion), shown generally on said Resubdivision Plat recorded in 2 Plat Book 24, page 19, and over the "NEW 15' ACCESS EASEMENT" created and shown on "NEW LOT 11-A" on the Resubdivision Plat in Plat Book 24, page 19; and, WHEREAS, by the Resubdivision Plat in Plat Book 24, page 19, a "NEW PUBLIC UTILITY LOT" for the pump station has been created as a separate lot and has been conveyed, together with a new access easement, to the Board of Supervisors of Roanoke County by deed dated July 3, 2001, in compliance with Roanoke County regulations as a preferred alternative to the `Pump Station and Access Easement' on Lot 11 to be vacated; and, WHEREAS, these vacations will not involve any cost to the County and will not interfere with, but will enhance, the provision of public services, and have been approved by the affected County departments; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended); the first reading of this ordinance was held on July 10, 2001, and the public hearing and second reading of this ordinance was held on July 24, 2001. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the "20' SANITARY SEWER EASEMENT (P.B. 21, PG. 169) TO BE VACATED" on Lots 9 and 10, and a portion of Lot 8, Buckland Mills, shown hatched on Exhibit `A' attached hereto, said easement having been dedicated and created as "NEW 20' S.S.E." on the Subdivision Plat for BUCKLAND MILLS, dated November 12, 1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 169, located in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 3 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions specified in this ordinance. 2. That the 13.45' by 20' portion of the 20' drainage easement shown cross- hatched on "NEW LOT 12-A" on the above-described Resubdivision Plat Showing New Lot 11-A, New Lot 12-A, and New Public Utility Lot, dated January 12, 2001, and recorded in the aforesaid Clerk's Office in Plat Book 24, page 19, a partial copy of which is attached hereto as Exhibit `B', said easement having been dedicated and created as "NEW 20' D.E." upon Lot 12 on the Subdivision Plat for BUCKLAND MILLS, dated November 12,1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 169, located in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions specified in this ordinance. 3. That the 13.45' by 15' portion of the 15' drainage easement shown cross- hatched on "NEw LoT 12-A" on the above-described Resubdivision Plat Showing New Lot 11-A, New Lot 12-A, and New Public Utility Lot, dated January 12, 2001, and recorded in the aforesaid Clerk's Office in Plat Book 24, page 19, a partial copy of which is attached hereto as Exhibit `B', said easement having been dedicated and created as "NEW 15' D.E." upon Lot 12 on the Subdivision Plat for BUCKLAND MILLS, dated November 12, 1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 169, located in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions specified in this ordinance. 4 4. That the "20' STORMWATER MANAGEMENT ACCESS EASEMENT (P.B. 21, PG. 169) TO BE VACATED" on Lots 11-A and 12-A, Buckland Mills, shown hatched on Exhibit `C' attached hereto, said easement having been dedicated and created as "NEW 20' WATER, SANITARY SEWER, & STORMWATER MANAGEMENT ACCESS EASEMENT" upon Lots 11 and 12, on the Subdivision Plat for BUCKLAND MILLS, dated November 12, 1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 169, and being further shown as "20' WATER, SAN. SEWER & STORM. MGMT. ACCESS EASEMENT - P.B. 21, PG. 169" upon Lots 11-A and 12-A on the aforesaid Resubdivision Plat recorded in Plat Book 24, page 19, located in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions specified in this ordinance and subject to the condition that the "20' WATER AND SANITARY SEWER EASEMENT" shall remain in full force and effect. 5. That the "PUMP STATION & ACCESS EASEMENT (P.B. 21, PG. 169) TO BE VACATED" on Lot 11-A, Buckland Mills, shown hatched on Exhibit `D' attached hereto, said easement having been dedicated and created as "NEW PUMP STATION & ACCESS EASEMENT" upon Lot 11, on the Subdivision Platfor BUCKLAND MILLS, dated November 12, 1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 169, and being further shown as "PUMP STATION AND ACCESS EASEMENT - P.B. 21, PG. 169" upon Lot 11-A on the aforesaid Resubdivision Plat recorded in Plat Book 24, page 19, located in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions specified in this ordinance. 5 6. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner, Signature Builders, Inc. 7. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 8. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Yn Mary H. AI en, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Senior Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 6 ~/~ TAI C.~N.~ ~ Y ~A~ G ~, 15' p U E ' [ U _.. _ _ V - ~ '~ o ~ ARC=23.64.. ~ , 1 t 1 ` it G~ 3 ' G~9 C~. ~ ~ ~ , ,s :• c°~ ,~ _ ` ____ , ~ ~ ~ i~Ew 2 ~ ~ `,~ •~ ~ ~ SANITAi __._ -~' _ ' do STORMWAT (,, 1 ACCESS . ~ j r- NEW 20' Q.E.-'~ ~ ~~ ~ } 3 ~ ~ ~ ` LOS' 1D ;~ ~ 1 ~ o o. ~~~ ,~c. LOT 8 _ N ~ toT 9 N ~ 49B AC O . ~ ~ i .~~ - G ~ cr i a C~0 ~ ~ *, ~I~~gO .~ ~ L4 $U SRC=5.7~' n 15 Q U•~~'` '~ 1 ~ ,-' 30' ~-S'~ cn •~. ~~!~ \ '~ ' " ~ ~ "~!! k NEW ZO' D.E. ,=~ _ t WATER, ` ~~ ~ Lor ~~ ~ 5EWER, -"~~: a.6T,3 AC. MANAGEMENT y4' SEMENT y ~ ~ _ , ._- ~ G ~ ~ ~, LOT f f ~ ~ ~ A v •P, W iD `T ~ / A O h4 rn ~ O ^' . ~~ ~1;~ NEW S.W.M. NEW PUMP ~ do ACCESS EASEMEN9 STATION & I A.~;CESS EASEMENT t a r ,~ lv L.--NEW 10' P.t~.E. do ACCESS , EASEMENT ~ v~ ~ 3D' M.6.L ~ ~ Cy ~~, 13.90' 132.55' S 81.18` 71.55' 1}4_57' ~ r--- S 51'39'00" W ~ ~ 439 ~~-~ `SWAY Ft7R INGR~ESSJEGR~SS o E.BO' NATU~tAI EXHIBIT `A' ''OOK 879 PAGE 526 • R~ANQK~ CDU'1V'T~Y I)~•I?ART~~'1VT 0~' . ~'a~f.~fFJNI7'~'. D~~'VE~O~~f~N'T BUCKLAND MILLS Vacate a 20' Sanitary Sewer Easement on lots 8,9 & 10. ~f?~ ~~ ~ ~ ~~~~~1 7 1 3 1 ~rl~+ . VtNYt_ p~v„1NG . ~ ~ ~ ~ '• -a. `a ` ' ~: NEW LC3T 72-~ ~ tCt o ~ ~. (~4!lFiDEfl BY CC)RN~RS ~_ ~ ~ r~Raucr~ ~, 9, a ro .~ ~ ~ ~ ~ ~ ~~ ~~-~ ~ ~, a ~ 1 ~ `,'o. ~~ 19 + ~ Q f. ~.~ ~~, 51.1' ... ~ 1 ~~ ('~~ C1D `~ I t~ j~ 15.88' t7: ~" ~ '• NFW f 3. ~5' S 7't?~lk+(.+~ TER ~ 2CJ AA,~NAG.EMENT ~ASE'i ..ENT . .-- ~~ ~-~` ! r ;' ~ ~,'~,,;. p.$. ~1, P~. 469 - S~5 ~Q'5.~ W -.- N. fl. L. 9 (. P: S. _ ~. f tf0. CJ~ 8 a s.s.c.o. SEE EASEA9ENT NaTE ~ . ~. .r j•, ... ...:.. .... .. ~~ yM; ~~; y , ... ~` P.B. ~'f . °ty. 16s . fr'._'_ " /.....,r .. ~ ~ .~ --r ~ ,~ ~ ~ ~ ~ ~ '., / ~ NEW LC?T 11-A • •. ~ \ Q. 7641 AC. ~ . ~~. ~ ~ gptJN~EI1. aY ~~~~Er~s ~, EXHIBIT `B' a ~' . f, 2, 8, ~, 5, 12, f f, 1 a, TD f ; t ~ _ _ BUCKLAND MILLS ~~'~ ROAND~` CO~~~'Y ,, D~`P•~ RT~~.NT ,~~ Vacate a portion of a 20' Drainage Easement on Cp~,~g~~17'~' .U~~':Y~'LOP~yNT Lot 12 (now Lot 12-A) and a portion of a 15' Drainage Easement on Lot 12 (now Lot 12-A). ', 1 RI i• gyn. Y :N O1~ ~`~ ~g . -• ~ / ~~ .7V-.~ J '' ` G~ ~ • ~ ~.~ e rz ~ v.E. G ~. ..Y.. 15 P~ G~fl LgO~ ti, ~Q L ~~ ~~ .. ~3 ..~ - 5 _.- C 11 C2 tr1 .~~•'" ~~ C7 ,- L4~ \ 15 ~. -'~ ~' o ARC=23.fi4' P ~~ / 30~ ~kB•~ ~ 1 ~ G6 G2, \ ' ,-- I o it G~ 3_ "~ - ~ ~ o i ~.. ~ ~. \ GAS LC~ ~ / =~ S.r NEW ZO` D.E. i 1 ~g . __ .. ~,~ ~• `6 G ,~ ~1 ~ LOT ~P `,\ `- ._ ~.- -~ ~ hiEw 20' WATER, SANITARY SEWER ~ O. B73 AC. do STORMWATER MANAGEMENT ~ ~~~/~ ,~ ACCESS. ~ SEMEM L ~ `. .._ G ~'I r.> ~, ca NEW 2D' D. E. -~ ~ ~, LOT ~ 1 ,~ ` > _ ~. ,. t1. X33 AC. J ± o ~ N ~ 7 ;` ~D W Cp ~ ~ ~ 1 LOS 1D ~? ~ -~ ,~ t°v j ~ ~ 0.454 AC. ~ ri __.- © ~ ~ ~ ', LOT 8 ~ ~ LOT 9 `~ ~ ~ NEW S.V4.M. ~ N D.498 AC. ~ ~ f ~ NEW PUt~AP ~ v ~ ACCESS EASEMENT ~ j V STATION & f --- ! - - - - 1 ~ - - A.CCEES EASEf~ENT l -t- --#- ~ - - ~ t\% 51'39'00" W 1 .19' 1.--NEW 70' P.If.E. ~ - - - NEw 20' S.S. ____, - - __.. { do ACCESS . l~ EP5Eh1EN7 ~ v 1 ~ `~ _ 30' M.B.L D._. 30' M.S.L.- ~ ____ _. - __-_ `p - _-- ~ 37 .77 _ ~ 9 p' 2?2.55' ~ S 81.16` A 71.55' ~ 2 7' f -- S 52'39'00" W - ~ 489.73' _ ~lAY FAR iNGRESSJEGRESS a 6.80 NATU~tAL wATEF EXHIBIT `C' BOQK 879 PAGE 526 RC~AN'0~` COUNTY D~'F_~~T~f.~'Nfi ~~' CO~f1~'U_NITY_ ~~:~ELOPI~f~~`NT BUCKI,AND MILLS Vacate a 20' Stormwater Management Access Easement on Lots 11 and 12 (now Lots 11-A and 12-A). ~; .: ~p~?~`I~ - a • ~ _- ~ ~ - ~~ -_ ,. -. ~ L ~`~ L2 - C B~C~ C' ~' ' ~ 15 c .~ cn i ~- ~l_} v ~ ARC=23.64' ~~. l~ 30' 1.,'~B•=1 cr l 1 C~ Gb G?.'` .jC \/ ~ ~ I fs 1 ` iT G5 3 , ./ ~ ,,.~ _ f ' ~ NEW 2D' D.£. ` ~ NEW 20' wRTER ~N LDr 12 l ~ ~ + ..~ ,,,-`' SANfTAf2Y SEWER, ~~' ~ D•6T,3 AC. l - f' y dt STORMWATER trtANAGEMENT 1 - ` r aCCESS SEMENT ~ ~ ~ ~- G I ~ ~ y ~ - NEW ~o' o.~. ~ --j ~, LDr » ~~ ~ - ~ 0.4,.3 ~C. ? - o N ~ N ~ ~ `~ ? I N i '~' tD ~ ~ I ~ ~ ~ I Lar r~ m , ,..~ ~y `~ 0 0.454 /IC. ''' 1= - LOT 8 N ~° ~g8 ~ ~ ~ ~ 1 f ~ NEw S.W.M. ~ o. c. ~ ~ ` g do ACCESS EASEMENT ~ ~ ~~ -~- --- 51'39'00" w --#- l ~---- 3,1 ll: l..-M1tE1A+ ;0' P.ti.E. NEW 20' S.5.E.~ do ACCESS . 3G' M-9.L ---- ~ 3G' M.H.L --- -- _ - ~o ~ o ~ 37 .7?' °' ~9 ~ 3.9G` 132.55' ~ 81.16' 71.55' 1~U.57' ~~ >ADVYAY FOR INGRESS o EGRES E.80' --- S 51'39'GO" W ~ 439.73' IBIT `D' / S ' EXH EG BOOK 879 PkGE 526 RAt WAZ NATtJ BUCKLAND MILLS .ROANQ~E CDU~V'T`Y ~}~~'P~~T~~N~' ,~~, Vacate a Pump Station and Access Easement on Lot 11 (now Lot 11-A ~~3~~fUN.tfiY• ~ ~:~'.~OP~.~NT ~ and New Pump Utility Lot) ACTION # ITEM # ~t ` ~° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 AGENDA ITEM: ORDINANCE TO AUTHORIZE VACATION OF A 20' SANITARY SEWER EASEMENT ON LOTS 8, 9 & 10, A PORTION OF A 20' DRAINAGE EASEMENT ON LOT 12 (NOW LOT 12-A), A PORTION OF A 15' DRAINAGE EASEMENT ON LOT 12 (NOW LOT 12-A), A 20' STORMWATER MANAGEMENT ACCESS EASEMENT ON LOTS 11 AND 12 (NOW LOTS 11-A AND 12-A), AND A PUNIl' STATION AND ACCESS EASEMENT ON LOT 11 (NOW LOT 11-A AND NEW PUBLIC UTILITY LOT) ON THE PLAT OF BUCKLAND MILLS SUBDIVISION RECORDED IN PLAT BOOK 21, PAGE 169, AND BEING FURTHER SHOWN AS EXISTING EASEMENTS ON RESUBDIVISION PLAT OF LOTS 11 & 12 CREATING NEW LOT 11-A, NEW LOT 12-A, AND NEW PUBLIC UTILITY LOT, RECORDED IN PLAT BOOK 24, PAGE 19, LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This is the second reading of a proposed ordinance to vacate a series of easements in Buckland Mills Subdivision to complete the development in compliance with Roanoke County regulations. BACKGROUND: The existing 20' sanitary sewer easement on Lots 9, 10, and a portion of Lot 8, 20' drainage easement on Lot 12, 15' drainage easement on Lot 12, 20' stormwater management easement on Lots 11 and 12, and pump station and access easement on Lot 11, were created, dedicated and shown on the Subdivision Plat for Buckland Mills recorded in Plat Book 21, page 169. The developer has recorded a Resubdivision Plat for Lots 11 & 12, in Plat Book 24, page 19, creating New Lot 11-A, New Lot 1 Z-A, and New Public Utility Lot. SUMMARY OF INFORMATION ~~i The Petitioner, Signature Builders, Inc., has requested that the Board of Supervisors vacate all or portions of, as applicable, the above-referenced easements. The 20' sanitary sewer easement on Lots 9 and 10, and a portion of Lot 8, was not used for sanitary sewer facilities and is not required. (Exhibit A.) A 13.45' x 20' portion of the 20' drainage easement and a 13.45' x 1 S' portion of the 15' drainage easement on Lot 12 has been re-created as a portion of a `New 13.45' Stormwater Management Easement' on New Lot 12-A on the Resubdivision Plat in Plat Book 24, page 19. (Exhibit B.) The existing 20' Stormwater management easement to be vacated is located along the common boundary of Lots 11-A and 12-A. (Exhibit C.) In exchange, Petitioner proposes granting to the Buckland Mills Homeowners' Association, which will be responsible for the continuing maintenance of the stormwater management easement, an alternative access easement from Virginia Secondary Route 797 (Barrens Road) over the existing 30' Roadway known as the private portion of Barrens Road and over the "New 15' Access Easement" created on the Resubdivision Plat recorded in Plat Book 24, page 19. The existing 20' water and sanitary sewer easement along the Lot 11-A and Lot 12-A boundary, which coincides with the access easement to be vacated, is to remain in effect. Anew `Public Utility Lot', consisting of 0.0677 acre, has been created on the Resubdivision Plat in Plat Book 24, page 19. This lot, together with an access easement to and from Virginia Secondary Route 797 (Barrens Road), has been conveyed to the Board of Supervisors by separate deed. The `Pump Station and Access Easement' on former Lot 11, (shown on Exhibit D), is not required and did not conform to County regulations. Staff recommends the proposed vacations for the reasons stated herein. The alternative easement locations have been reviewed and approved by the affected County departments, the revisions will not adversely affect any public services, and these vacations will not involve any cost to the County. STAFF RECOMMENDATION County staff recommends that the Board of Supervisors adopt the proposed ordinance, pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended) to vacate the existing easements as shown on Exhibits A, B, C & D attached to the proposed ordinance. ~TBMITTED BY: no d Covey, Director Department of Community Development APPROVED BY: d ' Elmer C. Hodge County Administrator ------------------------------------------------------- Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by ---------------------- Vote No Yes Abs Church Johnson McNamara Minnix Nickens ~'~P. v~cl.~~~'~ ~A~. f i - L,~ - / / _ 5 ~ ,- L4 _ ~ U ~~ _~~.. c2 C p,~ c~ ~ 1 s.. ~ ARC=23.64' •~. / 4A.B~._ ~o ~ ~ ~ 4~ `\ G19 !C' ~- -! ~, `~- ~ ~, NEW ZO' D.E. ,;a ~' ~ ` . G~ I htEw 20' WATER, ` ~ v+ Y~ 1 ~ LDT a'? 1 ~ _ ~ ~'' ~ 1 SANITARY SEWER, +1v, tr ~ 0.67,3 AC. 1 .~ ! - ` do STaRMWATER MANAGEA.IENT 1 y~ 1 ACCESS SEMENT ~,n } , , G ti } o ~~ ~ N ~ ~ ~~ O ~ i,, ~; ! cD_ w ~ 1 ~ ~ ~ LD7 r0 ~ °~ ~~ = t%~/ ~ ry ~ ~ 0 0.454 AC. ~ ~ -- ~© `" ~ ~1~ LOT 8 N ~ LDT 9 ` fi~ ! ~ °'- New s.w.M. N 0.498 AC. 4 1 y NEW PUMP ~ ~ d~ ,e,CCE55 EASEMENT ~ l t ` STATION & i ~ n.CCESS EASEMENT to ~EW 10' P.ti.E. EASEMENT, rn v 30' O.E. 30' M.9.L_ ~ iv 30' M.B.L --- --- -~O ~___._-_._ ~-_ o -, 37 77` °' ~~ ~ 13-90` 132.55' 81.16' - 71.55' 10.57' :---- 5 51'39'00" W ~ - 499 _ `SWAY F"OR INGRESS/EGRESS 0 6.80 NATU'RAI EXHIBIT `A' BOOK 879 PAGE 526 .R OANQ~' C p7JN~Y ~.EPA~T~~`NT {~F . CO~t~f £TN~'TY .DEYE.~ O~~f~ NT BUCKLAND MILLS Vacate a 20' Sanitary Sewer Easement on lots 8,9 & 10. °'~. .~ ,~. 1 o ~~ t~rr i '1~ ~i~C.IN~~'~ 1~1AY' \ •. 1 S7Y. BRICK ~ 1 VINYL tiVtfELUNG ~ :.' ~~ ~ I \ '• 1 1VE1N LOT 72-~ ©-~z i ~ ~~ ©.2736 AC. 1 I ~ o ~ @OUN'DED BY CORNERS i 1 ~ 2 7~IF2QUGH 4, 9, 8 TO ~" ~, ~~~\\ ~~ ~ . ~~ I o ; ~ ,a © ~ 18 ~ ~ 1. ~~ 1. ~ ~. ~' i 5.86' 51.1' ` _.. ~ N 1 12' COVCREU ^---"- p0{~C~1 NFW 13.6' STO~NI~A7ER ~ I M,4NAGEMEIV T EgS~fFNT I Q ~ '~ - ...- .. 2E ~ ~. ;' ,, /" ~ N ___ <:,,,~;.- • 1. P. < I i- S~5'40'5~ ' - 1. P: S. - _.._--= 10©. ~,~' N.D.L. p s.s.c.o. ~~ SEE EASEMENT h/t~TE 2 . / } ~ \I~ .~. .~ i r ~ .....~• ~ •~ t ~ ` , \ \ ,. L ~. , / ~ NEW L4T l l -A •. ~ \ Q. 7641 AC. ~. ~' I Bt?UNDED B Y CtDRfdEf~S ., N 't I 1, 2, 8, g, 5, ~2, 1 t, 10, TD 1 R DANQI~ CO UN~`Y .D~'P_~ R3'~'r~~r~N~T ~R . CD~f~fUNI11 , I~~'}~'.L~P~dyNT • E?EtST. i 5' D.E. p,g. 21. PG. 169 EXHIBIT `B' BUCKLAND MILLS Vacate a portion of a 20' Drainage Easement on ' Lot 12 (now Lot 12-A) and a portion of a 15' Drainage Easement on Lot 12 (now Lot 12-A). Cg - ~~ ` L^, ~ ~~ er ~ z ~~f - ~ ~ _ .- ~ cti ~, ~ G ~ ~ S P U C~° ~ O N ~' J _ ` 1 _ LR ~IL ~ C C 1 5 CZ ~ ~~ t4 C'1 ~ j v 3 _ _ L2 ~~C 5 ' ~S . L ~ 77 15: P U E~ v ~ ARC=?3.64' .~ / i /1~.B~L_1 a - ~ ~ C6 ,Z1 G ~ ~ .~ I n c a 1 sjr ` G 3 9 X C~ ~ ..r ~ ~ / ~ t~ b - l 1 G L , ~ / =• ~~ NEW ZO" D.E. ~ \ ~ \vs+ . ~• ~- ~• ....r /r ` ~ ~ '~ _ _.._ ~ , NEW 20' WATER, ~ LDT f? 673 AC. 0 ` / ' . ~ ~' l do STORMWATER MAidAGEMENT ~ G ~ ACCESS SEMEM }~ ` ,_ ~- I ~ ~ f ~' NEw 2D' D. E. -~-~ ~, LOT 1 f ,~ 1 ~. _ ~ CL 433 AC. ~ ? ~ ~ r N a'; W tD 1 v' 1 1 a ~ ~ ~ Lor ra ~ ~ ~ -~ ~ ~° j i ~ ~ 0.454 AC. ~ ~ Q y ~ ~ ~ LOT 8 ~' N ~ LOT 9 ~~ ~ ~ ~ ~ ~ NEW S_V4'.M. N 0.498 AC. ~ NEW PUMP ~ ~ ~ ACCESS EASE MENT ~ ~ STATION & I ~ 1 t i - - ~- - ACCESS EASEMENT Id - .- - - - 51'39'00" W ~ 19' ~ ~EW 10' P.L1.E. I NEW 2fl' S.S,E:~ - do ACCESS , ~ - - - -i- i - - EASEMENT, "~•E• l 30' M.B.L. l u ~ --- - ~ ~ ~ 30' M.B.L. - - -- -_ /~ ~--- - o ~ 7 .77' \ v'_ ~ ~' 132.55' ~ 81.16' 9 71.55' 1 T r-- S 51'39'DO" W ~ 439.73' NAY F'CJR INGRESS/EGRESS a fi'80 NATL1~iAL WATEF EXHIBIT `C' BOgK 879 PAGE 526 --- - - - - - - - - - - _ ._ ~..,- _~ .ROA1Y~IfE C0~1'i1~TY ~7.~F~ ~T~.~~`NT ~QF . CO~f~f £TN72~'..~ ~'VEL OP~~~Nfi BUCKL,AND MILLS Vacate a 20' Stormwater Management Access Easement on Lots 11 and 12 (now Lots 11-A and 12-A). - c Cg - \ ~ . e r \ .... C o ,_ ~ ~ ` ~ 2 ~ ,~ ~ ~. , ~ ~ ~ ~ 5 ~ ~,a ~ Rp pLT~ N .- I .. i _ II,L 5 __ ~ 11 ~ ~ ~ p, L4 v L B i . ~.. _.__ HHC=5.7' 15' P U.E~ ~ I ARC=23.84' •~ _._. - 1 c~ ' ~ Cb G21 .K ~ / ~ , ' o 'a c r 1 . G5 C19 ~ \ I j i -~ ~ "~ C9" ~ E W ZD" D l ~ L ~ . ~ ~ ~ NE . ~ i ~ °~ ~ /' ,~ ~ c ~- ~ f ~ t 1N 10 htEw 20' WATER N 1 nor r~ ` ~ ~ 67 3 AC 0 . ~ /` ~ ' , . . SANITARY SEWER, ~~ ~ -_ ~ ` do STGRtrlWATER MANAGEMENT 1 G ~ _ ACCESS SEMENT ` ~ ~ , ~ NEw zo' D.E---~ 1 N LDr 1f .~ ~ ~ ~. ; a. ~~ A~ >. o N 1} N ~ ~ 1 o ~ ~ ~ ~ i LOS 1 D ~ °rn ~ 1 n~ o ,~ ~, ~ ~ orn 0.4tS4 AC. ~ LOT 8 N ~ Lot 9 ~~ ~ ~ ~ `°'- New s.w.M. ~y 0.498 AC. ~~ ' ~ ~ ACCESS EASE MENT ~ ~ i iri a 51"39'00" w ~ 3,?9' ~i...--NEW 10' P.U.E. ~ NEW 20' S.S.E. do ACCESS . --~ ~ ------~ ~ EASEMENT, }- ~' D.E. 1 3G' M.3.L. j t v ~ 30' M.6.L. --- ---- --- -- -- ~O o ~ ~ 37 .7T' °' ~9 3.90' 132.55' ~ . 81.16' - 71.55' 1 5T >ADV'!AY F'OR INGRES5JEGRESS ~-- S 51'39'00" W - 439.73- a E'80 EXHIBIT `D' ED BOOK 879 PAGE 526 NATi~RAI wAl BUCKLAND MILLS ROANQ~' CDU1~tTY ' Vacate a Pump Station and Access D.F.P~..~3'~f~~`Nfi ~~ t on Lot 11 (now Lot 11-A Easemen CO~,~fUNI~ ~~-~'~a~~~NT ~ and New Pump Utility Lot} _~ ~, .~, ~-. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24, 2001 ORDINANCE TO VACATE A 20' SANITARY SEWER EASEMENT ON LOTS 8, 9 & 10, A PORTION OF A 20' DRAINAGE EASEMENT ON LOT 12 (NOW LOT 12-A), A PORTION OF A 15' DRAINAGE EASEMENT ON LOT 12 (NOW LOT 12-A), A 20' STORMWATER MANAGEMENT ACCESS EASEMENT ON LOTS 11 AND 12 (NOW LOTS 11-A AND 12-A), AND A PUMP STATION AND ACCESS EASEMENT ON LOT 11 (NOW LOT 11-A AND NEW PUBLIC UTILITY LOT) ON THE PLAT OF BUCKLAND MILLS SUBDIVISION RECORDED IN PLAT BOOK 21, PAGE 169, AND BEING FURTHER SHOWN AS EXISTING EASEMENTS ON RESUBDIVISION PLAT OF LOTS 11 & 12 CREATING NEW LOT 11-A, NEW LOT 12-A, AND NEW PUBLIC UTILITY LOT, RECORDED IN PLAT BOOK 24, PAGE 19, LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by plat entitled `SUBDIVISION PLAT SHOWING PROPERTY OF SIGNA"I"~_JRE BUILDERS, INC., CONTAINING 6.333 ACRES TO BE KNOWN AS BUCKLAND MILLS CREATING HEREON LOTS 1 THRU 12 AND DEDICATING 0.503 ACRES FOR NEW RIGHT OF WAY SITUATED AT TI-IE TERMINUS OF BUCKLAND MILL ROAD', dated November 12, 1998, and of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 21, page 169, the developer, Signature Builders, Inc., dedicated and created a "NEW 20' S.S.E." [sanitary sewer easement] on Lots 9 and 10, and a portion of Lot 8, a "NEW 20' D.E." [drainage easement] on Lot 12, A"NEW 15' D.E." [drainage easement] on Lot 12, a "NEW 20' WATER, SANITARY SEWER, & STORMWATER MANAGEMENT ACCESS EASEMENT" on Lots 1 1 and 12, and a "NEW PUMP STATION & ACCESS EASEMENT" on Lot 11; and, WHEREAS, in order to complete the development in accordance with Roanoke County requirements, as well as to realign certain lot lines and revise certain easements, Signature Builders, Inc., has recorded `RESUBDIVISION PLAT FOR SIGNATURE BUILDERS, INC. SHOWING THE ~ .y RESUBDIVISION OF LOTS 1 1 c~ 12, BUCKLAND MILLS, P.B. 21, PG. 169 AND CREATING HEREON NEW LOT 11-A (0.7641 AC.) AND NEW LOT 12-A (0.2738 AC.) AND NEW PUBLIC UTILITY LOT (0.0677 AC.)' in Plat Book 24, page 19, in the aforesaid Clerk's Office; and, WHEREAS, the Petitioner-Developer, Signature Builders, Inc., has requested that, pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended), the 20' sanitary sewer easement, a portion of the 20' drainage easement, a portion of the 15' drainage easement, the 20' stormwater management access easement, and the Pump Station & access easement be vacated; and, WHEREAS, the 20' sanitary sewer easement on Lots 9 and 10, and a portion of Lot 8, has not been used for the installation of sanitary sewer lines or related facilities, and will not be required for such purpose in the future; and,, WHEREAS, the 13.45' by 20' portion of the 20' drainage easement on Lot 12 has been alternatively created as a portion of a "NEW 13.45' STORMWATER MANAGEMENT EASEMENT" on "NEwLOT 12-A" on the above-described Resubdivision Plat of record in Plat Book 24, page 19; and, WHEREAS, the 13.45' by 15' portion of the 15' drainage easement on Lot 12 has been alternatively created as a portion of a "NEW 13.45' STORMWATER MANAGEMENT EASEMENT" on "NEw LOT 12- A" on said Resubdivision Plat of record in Plat Book 24, page 19; and, WHEREAS, an alternative access to the Stormwater Management Easement has been, or is to be, granted to the Buckland Mills Homeowners' Association from Virginia Secondary Route 797 (Barrens Road) over the existing 30' Roadway, referred to as Barrens Road (Private Portion), shown generally on said Resubdivision Plat recorded in Plat Book 24, page 19, and over the "NEW 15' 2 1 ACCESS EASEMENT" created and shown on "raw LoT 11-A" on the Resubdivision Plat in Plat Book 24, page 19; and, WHEREAS, by the Resubdivision Plat in Plat Book 24, page 19, a "raw PusLic uTiLITY LoT" for the pump station has been created as a separate lot and has been conveyed, together with a new access easement, to the Board of Supervisors of Roanoke County by deed dated July 3, 2001, in compliance with Roanoke County regulations as a preferred alternative to the `Pump Station and Access Easement' on Lot 11 to be vacated; and, WHEREAS, these vacations will not involve any cost to the County and will not interfere with, but will enhance, the provision of public services, and have been approved by the affected County departments; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended); the first reading of this ordinance was held on July 10, 2001, and the public hearing and second reading of this ordinance was held on July 24, 2001. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the " 20' SANITARY SEWER EASEMENT (P.B. 21, PG. 169) TO BE VACATED" on Lots 9 and 10, and a portion of Lot 8, Buckland Mills, shown hatched on Exhibit `A' attached hereto, said easement having been dedicated and created as "NEW 20' S.S.E." on the Subdivision Plat for BUCKLAND MILLS, dated November 12, 1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 169, located in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions specified in this ordinance. 3 ~i'"~~' I 4 +F 2. That the 13.45' by 20' portion of the 20' drainage easement shown cross-hatched on "NEW LoT 12-A" on the above-described Resubdivision Plat Showing New Lot 11-A, New Lot 12-A, and New Public Utility Lot, dated January 12, 2001, and recorded in the aforesaid Clerk's Office in Plat Book 24, page 19, a partial copy ofwhich is attached hereto as Exhibit `B', said easement having been dedicated and created as "NEW 20' D.E."upon Lot 12 on the Subdivision Plat for BUCKLAND MILLS, dated November 12, 1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 169, located in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions specified in this ordinance. 3. That the 13.45' by 15' portion of the 15' drainage easement shown cross-hatched on "NEw LoT 12-A" on the above-described Resubdivision Plat Showing New Lot 11-A, New Lot 12- A, and New Public Utility Lot, dated January 12, 2001, and recorded in the aforesaid Clerk's Office in Plat Book 24, page 19, a partial copy of which is attached hereto as Exhibit `B', said easement having been dedicated and created as "NEW 15' D.E." upon Lot 12 on the Subdivision Plat for BUCKLAND MILLS, dated November 12, 1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 169, located in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions specified in this ordinance. 4. That the" 20' STORMWATERMANAGEMENT ACCESS EASEMENT (P.B. 21, PG. 169) TO BE VACATED" on Lots 11-A and 12-A, Buckland Mills, shown hatched on Exhibit `C' attached hereto, said easement having been dedicated and created as "NEW 20' WATER, SANITARY SEWER, & STORMWATER MANAGEMENT ACCESS EASEMENT" upon Lots 4 t .s 11 and 12, on the Subdivision Plat for BUCKLAND MILLS, dated November 12, 1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 169, and being further shown as "20' WATER, SAN. SEWER & STORM. MGMT. ACCESS EASEMENT - P.B. 21, PG. 169" upon Lots 11-A and 12-A on the aforesaid Resubdivision Plat recorded in Plat Book 24, page 19, located in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions specified in this ordinance and subject to the condition that the " 20' WATER AND SANITARY SEWER EASEMENT" shall remain in full force and effect. 5. That the "PUMP STATION & ACCESS EASEMENT (P.B. 21, PG. 169) TO BE VACATED" on Lot 11-A, Buckland Mills, shown hatched on Exhibit `D' attached hereto, said easement having been dedicated and created as "NEW PUMP STATION & ACCESS EASEMENT" upon Lot 11, on the Subdivision Plat for BUCKLAND MILLS, dated November 12, 1998, and of record in the aforesaid Clerk's Office in Plat Book 21, page 169, and being further shown as "PUMP STATION AND ACCESS EASEMENT - P.B. 21, PG. 169" upon Lot 11-A on the aforesaid Resubdivision Plat recorded in Plat Book 24, page 19, located in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to ~ 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions specified in this ordinance. 6. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner, Signature Builders, Inc. 5 ~~ Z 7. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions as maybe necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 8. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). 6 ~. ACTION NUMBER ITEM NUMBER ~~"" 4-( AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. 2. 3. 4. CLEAN VALLEY COUNCIL The two year term R. Vince Reynolds expired June 30, 2001. Mr. Reynolds has resigned from the Clean Valley Council and does not wish to be reappointed at this time. LEAGUE OF OLDER AMERICANS ADVISORY COUNCIL The one year term of Steven L. Harrah expired on March 31, 2001. ROANOKE VALLEY GREENWAY COMMISSION The three-year term of Donald Witt expired on April 8, 2001. SOCIAL SERVICES ADVISORY BOARD The unexpired four-year term of Raymond Denny, representing the Windsor Hills Magisterial District, is vacant. Dr. Betty McCrary, Director of Social Services has received notification from Mr. Denny that he resigned effective January 17, 2001. The term will expire August 1, 2004. The four-year term of Betty Lucas, Cave Spring Magisterial District, will expire August 1, 2001. Ms. Lucas has served two consecutive terms and is NOT eligible for reappointment. The four-year term of Patricia Thompson, Hollins Magisterial District, will expire August 1, 2001. Ms. Thompson has been contacted and she is willing to serve another term. Confirmation of her appointment is on the Consent Agenda. 1 r T~'y SUBMITTED BY: Mary H. Allen, CMC Clerk to the Board Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: APPROVED BY: Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Church _ _ _ Johnson _ _ _ McNamara- Minnix _ _ _ Nickens 2 .,J ! - b AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24, 2001 RESOLUTION 072401-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for July 24, 2001, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: Approval of minutes for May 22, 2001. 2. Confirmation of committee appointments to the Social Services Advisory Board. 3. Acceptance of four grants in the amount of $99,130 by the Police Department for providing full time law enforcement services in four Roanoke County middle schools. 4. Request to accept and appropriate $5,601,734 to the Roanoke Valley Regional Special Education Board budget for FY 2001-2002. 5. Acceptance of $57,750 grant from the Department of Criminal Justice Services to purchase new Jail Management System software. 6. Donation of a Public Utility Lot, 0.677 acre, for a sanitary sewer pump station serving Buckland Mills Subdivision, Hollins Magisterial District, from Signature Builders. Inc. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~d. Cu.~_ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Ray Lavinder, Chief of Police Danial Morris, Director, Finance Patricia Radcliffe, Director of Special Education and Pupil Personnel Services Diane D. Hyatt, Chief Financial Officer Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Gerald S. Holt, Sheriff Vickie L. Huffman, Senior Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development 2 .. .,~,F May 22, 2001 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 May 22, 2001 275 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of May, 2001. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice-Chairman Joseph "Butch" Church, Supervisors Bob L. Johnson, Joseph McNamara, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator; Kathi B. Scearce, Community Relations Director IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr., Assistant County Administrator. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Mahoney added an item to the Closed Meeting pursuant to Section 2.1-344 A (7) Consultation with legal counsel concerning negotiations with Virginia May 22, 2001 ~ -7 acre campus, and WHEREAS, it is fitting to recognize the many achievements that Dr. Downs has accomplished in his 20 years with Virginia Western Community College and his varied community activities in the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby express its deepest appreciation and the appreciation of the citizens of Roanoke County to DR. CHARLES L. DOWNS for his many contributions to the community, the County, and the Roanoke Valley; and FURTHER, the Board expresses its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 2. Resolution of Congratulations to the Police Department upon the 10th anniversary of the Citizen Police Academy and presentation of Certificates of Recognition to the following sponsors: ~ Mark Fuqua Kroger ~ Devon Johnson, Kwik KOpV; and ~ Mark Kinp" AAA Vending. R-052201-2 The resolution was accepted by Chief of Police Ray Lavinder. Mr. Fuquay and Mr. Johnson were present and accepted the Certificates. Supervisor McNamara moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None RESOLUTION 052201-2 OF CONGRATULATIONS TO THE ROANOKE COUNTY POLICE DEPARTMENT UPON THE 10T" ANNIVERSARY OF THE CITIZEN POLICE ACADEMY WHEREAS, in 1991, the Roanoke County Police Department conducted the first Citizen Police Academy in the Commonwealth of Virginia; and since that time, approximately 500 citizens have participated in twenty academies; and May 22, 2001 279 Mr. Robertson presented an eight minute video produced by RVTV. He reviewed the history of the project beginning as early as 1967. On September 13, 1983, a joint meeting was held for all valley government to receive a water committee report and the governing bodies took action to pursue Spring Hollow as the next valley-wide water supply. Originally, the project was to be a regional project with a design capacity of 29 mgd but the capacity was later reduced to 23 mgd because of environmental concerns. Mr. Robertson explained that the safe yield capacity cannot be set at an exact number, and the models for Spring Hollow were based on the worst drought on record. The treatment capacity was permitted to treat 15 mgd and designed to be upgraded to a maximum capacity of 30 mgd. During the design, there were concerns about the watertightness of the reservoir, but the seepage and water loss has remained at or below design guidelines during the past five years. Supervisor Johnson pointed out that there is enough water through 2080 since population growth has slowed. Supervisor McNamara advised he requested the report because he has heard from others that there is not enough water and that this report proves that there is. IN RE: NEW BUSINESS 1. Petition to the Circuit Court to issue a Writ of Election on November 6 2001 to fill the vacancy created ~ the death of the Commissioner of the Revenue R. Wa ne Compton. Paul Mahoney, County Attorne R-052201-3 May 22, 2001 281 County once a week for three consecutive weeks prior to such election. 4. That the County Administrator is hereby authorized and directed to take such actions as may be necessary to accomplish the intent of this resolution. 5. That this resolution shall take effect immediately. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 2. Request for ~proval of a County-State agreement with the Vir inia Department of Transportation for reconstruction of Pleasant Hill Drive and Brambleton Avenue to serve Hidden Valley High School. Arnold Covey, Community Development Director R-052201-4 Mr. Covey advised that on November 23, 1999, Board of Supervisors approved the prioritized list of projects for the FY 2000-2001 VDOT Revenue Sharing Program. One of the projects approved was $200,000 for the Pleasant Hill Drive and Brambleton Avenue road improvements for the new high school. This project was included as a part of the Revenue Sharing List at the request of the Roanoke County School Board, which submitted $200,000 from the $30 million budget for the Hidden Valley High School as the local share in a match that will total $400,000. The road construction plans for the road improvements have been completed and approved by VDOT. VDOT estimates the cost of construction to be $796,000, which includes the road realignment, signalization and water and sewer relocation. If VDOT were to administer the contract, the project would be advertised June 12, 2001. The process takes approximately 90 to 120 days before the contract could be awarded and notice to proceed be given to the contractor. Because of concerns with the time of construction May 22, 2001 2 $ 3 the School Board; and that the right-of-ways have already been secured. Supervisor Johnson expressed concern about not going out for bids for the project but using Counts and Dobyns, the site excavators. Supervisor McNamara concurred that these concerns were legitimate but that he trusted the School Board and their attorney. Supervisor McNamara moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None RESOLUTION 052201-4 FOR APPROVAL OF COUNTY-STATE AGREEMENT WITH THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO CONSTRUCT IMPROVEMENTS TO PLEASANT HILL DRIVE (ROUTE 1548) AND BRAMBLETON AVENUE (ROUTE 221) RELATING TO THE NEW HIDDEN VALLEY HIGH SCHOOL WHEREAS, Title 33.1 of the Code of Virginia provides for the availability of state funding to construct improvements to public streets to enhance and promote access to public schools and to promote public health, safety and welfare along public streets; and WHEREAS, on November 23, 1999, the Board of Supervisors of Roanoke County approved a list of projects for FY 2000-2001 VDOT Revenue Sharing Program, and one of the approved projects was for the Pleasant Hill Drive and Brambleton Avenue Roanoke improvements to serve the new Hidden Valley High School; and WHEREAS, the Commonwealth Transportation Board has approved this project; and WHEREAS, the Virginia Department of Transportation (VDOT) has estimated the cost of this road construction to be $796,000.00, which includes the road realignment, signalization, and relocation of utilities; and WHEREAS,- the School Board of Roanoke County has requested the assistance of the Board of Supervisors to expedite this project by executing aCounty- State agreement with VDOT to construct the improvements to Pleasant Hill Drive and Brambleton Avenue for the new Hidden Valley High School; and WHEREAS, the School Board of Roanoke County has negotiated an May 22, 2001 28CJ a good job on the budget but was concerned about the additional allocations because he was not included in any conversation on these; and that we are helping Tanglewood Mall which he did not feel was a taxpayer responsibility. Supervisor Johnson also advised he was not informed about the additional agency allocations, and felt that these decisions should be made by the entire Board. Supervisor Nickens reported he was contacted but was also uncomfortable with the process, and suggested that the Board defer action until the staff can bring back the agency list and the entire Board can discuss the issue. Supervisors Nickens, Minnix and McNamara concurred that the process for allocating funds to the various agencies needed to be improved. Supervisor Nickens suggested that staff bring back to the Board a new process between July 1 and September 1, 2001. Supervisor Nickens moved to adopt the resolution less $7,000 appropriated for the additional three agencies listed in the County Administrator's comment, with the funds allocated to Board Contingency Fund pending further discussion in work session. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None RESOLUTION 052201-5 APPROVING THE FISCAL YEAR 2001-2002 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan May 22, 2001 287 Director 0-052201-6 Mr. Robertson advised that the budget was presented to the Board of Supervisors on April 24, and a public hearing was held on May 8. The only change was the addition of funding for three agencies discussed earlier in the meeting. Supervisor McNamara pointed out that these funding changes were removed when the budget resolution was adopted in order to discuss them further. Supervisor Church advised that this decision should be made soon, and it was decided to hold a work session following the afternoon session. Supervisor Minnix moved to adopt the ordinance removing the $7,000 recommended by the County Administrator for three agencies until they can be discussed in a later work session. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None ORDINANCE 052201-6 APPROPRIATING FUNDS FOR THE 2001-02 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on May 8, 2001 concerning the adoption of the annual budget for Roanoke County for fiscal year 2001-02; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 22, 2001, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 22, 2001 County of Roanoke Adopted FY 2001-2002 Budget May 22, 2001 Revenues: General Fund: General Government $ 119,270,978 Comprehensive Services 2 057 700 E-911 Maintenance 1,083,00 Law Library 41,648 Recreation Fee Class 877,793 Internal Services 2,429,566 County Garage 266,063 Total General Fwid $ 126,027,248 Debt Service Fund $ 9,899,442 Capital Projects Fund $ 5,169,515 Internal Service Fund -Risk Management $ 882 961 Water Fund $ 11,481,175 Begiiuung Balance 3,565,389 15,046,564 Sewer Fund ~ $ 6,178,620 Beginning Balance 2,187,928 8,366,548 School Funds: Operatnzg $ 98,162,402 Cafeteria 3,747,000 Capital 1,516,078 Debt 6,864,766 New School Start-Up 1 858 135 Regional Alternative School 308,234 Grant 3,243,063 Textbook 847,860 Total School Fund $ 116,547,538 Total All Funds $ 281,939,816 zss May 22, 2001 County of Roanoke Adopted FY 2001-2002 Budget May 22, 2001 291 Public Safety Police $ 7,476,406 Fire and Rescue 6,796,673 Total Public Safety $ 14,273,079 Community Services General Services $ 344,325 Solid Waste 4,047,170 Community Development 3,470,356 Building Maintenance 1,495,796 Total Community Services $ 8,957,647 Human Services Grounds Maintenance $ 1,551,283 Parks and Recreation 2,026,164 Public Health 47,908 Social Services 4,851,923 Contributions-Human Service, Cultural, Tourism 3b8,512 Library 1,987,231 VPI Extension 89,456 Elections 235,725 Total Human Services $ 11,586,202 Non-Deparhnental Employee Benefits $ 2;039,647 Miscellaneous 821,000 Intenial Service Charges 2,154,575 Total Non-Departmental $ 5,015,222 May 22, 2001 293 County of Roanoke Adopted li'Y 2001-2002 Budget May 22, 2001 Debt Service Fund $ 9,899,442 Capital Projects Fund $ 5,169,515 Internal Services Fund -Risk Management $ 882 961 Water Fund $ 11,753,818 Unappropriated Balance 3,292,746 15,046,564 Sewer Fund $ 6,462,557 Unappropriated Balance 1;903,991 8,366,548 School Funds: Operating $ 98,162,402 Cafeteria 3,747,000 Capital ~ 1,516,078 Debt 6, 864,766 New School Start-Up 1 858 135 Regional Alternative School 308,234 Grant 3,243,063 Text Book 847,860 Total School Funds $ 116,547,538 Total A11 Funds $ 281,939,816 In addition to the above revenues and expenditures, the following beginning balance will be appropriated to the Unappropriated Balance of the respective fund: General Fund $ 7,500,000 Capital Fund 700,000 May 22, 2001 295 VA Western Comm. College -Site Preparation** 32,267 Total 2,103,190 ** 1/3 funding for 3 years (2~d Year) On motion of Supervisor Minnix to adopt ordinance removing the $7,000 recommended by the County Administrator for three agencies until they can be discussed in a later work session, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 2. Second reading of an ordinance authorizing conveyance of an easement to Verizon-Virginia, Inc. for Communications Facilities on the northwesterly side of Peters Creek Road on propertx known as the Public Safety Center owned ~ the Board of Supervisors and located in the Catawba Magisterial District. Anne Marie Green, General Services Director 0-052201-7 Ms. Green reported that Verizon-Virginia, Inc. has requested a 14 x 30 foot easement on the Public Safety Center property to allow access to and installation of new fiber optic fed equipment that will provide facilities relief in the Peters Creek Road area. The new equipment will consist of two cabinets to be mounted on concrete pads with buried conduit running to the closest pole. This easement is to supersede and be in lieu of apre-existing easement of 12' x 24' granted by the School Board in 1986, and expands it 2 x 6 feet. This easement shall not extend into the parking area for the Public Safety Center and Verizon's access shall not impede or interfere with public safety vehicles. Ms. Green advised that the County staff has reviewed the request and has determined that, with the above conditions, it does not interfere with the County's use May 22, 2001 297 reading was held on May 22, 2001. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Verizon- Virginia, Inc. for the provision of communications service. 3. That donation of an easement, in a rectangular shape of fourteen feet (14') by thirty feet (30'), for installation of new fiber optic fed equipment with buried conduit on the property known as the Public Safety Center (Tax Map No. 37.0-1-21.2), as shown on the Plat dated June 23, 2000, attached hereto as Exhibit A, to Verizon- Virginia, Inc., is hereby authorized and approved. 4. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 3. Second reading of an ordinance authorizing a lease agreement with Devon Mobile Communications, L.P. for use of the Goat Rock Water Tank for installation of a cellular antenna located in the Catawba Magisterial District. (Gary Robertson, Utility Director County Attorney Paul Mahoney advised that Devon Mobile Communications L.P. has submitted a proposed lease agreement and an offer of $1,000/month for the use of this site. The initial term requested is for five years with the ability to renew for four successive five-year terms. Mr. Mahoney reported that James Week who owns property where the County has the easement believes that the agreement restricted the use of the easement. Mr. Mahoney has researched the easement and believes that Mr. Weeks does not have a valid claim. He recommended approval of the ordinance with page 2, paragraph 2 amended to leave flexibility on the May 22, 2001 3. Commission for Senior and Challenged Citizens 299 Supervisor McNamara nominated Linda Lang to replace Denise Swanson who represented the Windsor Hills Magisterial District. 4. Parks & Recreation Advisory Commission Supervisor Minnix nominated Jack Griffith, Cave Spring Magisterial District, to another three-year term expiring June 30, 2004. IN RE: CONSENT AGENDA R-052201-8. R-052201-8.f. R-052201-8. h, R-052201-8. i Supervisor Nickens moved to adopt the Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None It was the consensus of the Board to schedule a work session for July 10, 2001 concerning Item 11. RESOLUTION 052201-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 22, 2001, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11 inclusive, as follows: 1. Confirmation of committee appointments to the Parks and Recreation Advisory Commission and the Roanoke Valley- May 22, 2001 301 RESOLUTION 052201-8.f TO COMPLETE THE ABANDONMENT OF 0.12 MILE SECTION OF SECONDARY ROUTE 778, GLENMARY DRIVE WHEREAS, a public notice was posted as prescribed under §33.1-151, Code of Virginia, announcing a public hearing to receive comments concerning abandoning the section of road described below from the secondary system of state highways, and WHEREAS, the Commissioner of the Virginia Department of Transportation was provided the prescribed notice of this Board's intent to abandon the subject section of road, and WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of the section of Secondary Route 778, from the new cul-de-sac to end of state maintenance sign, a distance of 0.12 miles, and hereby deems that section of road is no longer necessary as part of the Secondary System of State Highways. NOW, THEREFORE, BE IT RESOLVED, this Board abandons the above described section of road and removes it from the secondary system of state highways, pursuant to §33.1-151, Code of Virginia. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None RESOLUTION 052201-8.h EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF WALTER L. EANES, SHERIFF'S OFFICE, AFTER MORE THAN NINETEEN YEARS OF SERVICE WHEREAS, Walter L. Eanes was first employed by Roanoke County on March 8, 1982, as a Deputy Sheriff -Corrections; and also served as Corrections Officer (Care and Confinement) and Deputy Sheriff -Corrections Corporal (Care and Confinement); and WHEREAS, Sergeant Eanes retired from Roanoke County on May 1, 2001, as a Deputy Sheriff -Sergeant after more than nineteen years of service; and WHEREAS, Sergeant Eanes was the first Commander of the Color Guard which was organized by members of the Sheriff's Office in 1993 and remained the Commander until his retirement in 2001; and his participation in the Color Guard provided a great service to the communifiy; and WHEREAS, Sergeant Eanes participated in the Special Olympics for many years as the Sheriff's Office representative;-and served as a strong example and role model for the other deputies in the Sheriff's Office; and May 22, 2001 303 IN RE: REQUESTS FOR WORK SESSIONS 1. Request for Work Session on July 10. 2001 to discuss the impact of reductions to the BPOL tax. Elmer Hodge" County Administrator) It was the consensus of the Board to schedule the work session for July 10, 2001. IN RE: REPORTS Supervisor Nickens moved to receive and file the following reports. The motion carried by a unanimous voice vote. 1. General Fund Unappropriated Balance 2. Ca ital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Revenues and Expenditures for the nine months ended April 30' 2001 6. Proclamation signed ~ the Chairman 7. Report on the activities and actions of the Roanoke Valley- Alleghany Regional Commission 8. List of changes to the Vir inia Department of Transportation Secondary System in A ril 2001 9. Accounts Paid - A ril 2001 May 22, 2001 305 (1) The Hollins University Plan moves Hollins University (Plantation Rd and Williamson Rd.) from the Hollins District to the Catawba District; and moves the Vinton District to East U.S. Route 460. A minor adjustment corrects a problem at the top of Poor Mountain along 12 O'Clock Knob Road. (2) The Woodlands Plan moves all of precinct 207 from the Hollins District to the Catawba District; moves the Vinton District to East U.S. Route 460; makes the 12 O'Clock Knob adjustment; adjusts the Cave Spring District to Bandy Rd./Crowell's Gap Rd (Rt. 657); and keeps Hollins University in the Hollins District. (3) The Castle Rock Plan makes all of the changes in the Woodlands Plan, and splits the Castle Rock precinct to alleviate a problem of overcrowding identified by the Registrar . (4) The High School Plan responds to several requests to place a high school in each election district. If the other plans could be described as minor, out-patient surgery ,this plan would be described as major surgery. It splits North Lakes subdivision between Hollins District and Catawba District, moves the Bent Mountain precinct to Catawba District, Cotton Hill precinct to Windsor Hills District, Castle Rock to Cave Spring District, extends Cave Spring District to Bandy Rd./Old Virginia Springs Rd, and expands Vinton District into the East and West Ruritan Rd area. Following discussion, It was the consensus of the Board to move forward with the "Woodlands Plan." ?. Work Session on Funding for Salem/Roanoke County Community Food Pantry 2500 Southwest Vir inia Second Harvest Food Bank 2500 and Harrison Museum of African American Culture 2000 . The work session was held from 5:55 p.m. to 6:05 p.m. The Board was provided with a list of funded agencies that were approved by the Board prior to this May 22, 2001 3~7 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None IN RE: PUBLIC HEARING AND FIRST READING OF ORDINANCES 1. First reading of ordinance to increase the salaries of the members of the Board of Supervisors pursuant to Section 3.07 of the Roanoke Countv Charter and Section 15.2-1414.3 of the Code of Virginia. Paul Mahoney, Countv Attorne Mr. Mahoney advised that Section 15.2-1414.3 of the 1950 Code of Virginia and Section 3.07 of the County Charter require that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5%) percent inflation factor. The first reading and public hearing of this proposed ordinance was held on May 22, 2001, and the second reading is scheduled for June 12, 2001. Mr. Mahoney reported that the current salary for Board members is $12,658.97. There is an additional annual compensation for the Chairman of the Board at $1,800 and for the Vice-Chairman at May 22, 2001 309 etition of Stephen D. and Marie Freeman. Ter Harrington, County Planner 0-052201-10 Mr. Harrington advised that this property is designated Transition in the Roanoke County Land Use Plan and the petitioners' request is consistent with that designation. The petitioners want to rezone this property from C-2, Conditional to C-1, Office District, but at this time have not stated a specific use of the property. In 1998, the petitioners had this property rezoned to C-2 with the intention of constructing a senior living facility but they have decided that project is not feasible. The Planning Commission recommended approval. Ed Natt, attorney for the petitioners was present to answer any questions and advised there was no opposition at the Planning Commission hearing. Supervisor McNamara moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None ORDINANCE 052201-10 TO CHANGE THE ZONING CLASSIFICATION OF A 1.5-ACRE TRACT OF REAL ESTATE LOCATED AT THE SOUTHWEST CORNER OF ROSECREST ROAD AND ROUTE 221 (TAX MAP NOS. 86.12-3-14, 86.12-3-15, $6.12-3-16, AND A PORTION OF 86.12-3-13) IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2 (CONDITIONAL) TO THE ZONING CLASSIFICATION OF C-1 UPON THE APPLICATION OF STEPHEN D. FREEMAN AND MARIE FREEMAN May 22, 2001 311 ublic street frontage, located in the 5100 block of Starkey Lane, Cave Spring Magisterial District, upon the etition of Michael A. Anderson. Ter Harrington, County Planner 0-052201-11 Mr. Harrington advised that Mr. Anderson plans to move his business, Varsity Landscaping, to a site on Starkey Lane; a private street in the 5100 block of Starkey Road. Adequate access is available via an easement along Starkey Lane. The use of the property is allowed by right in the I-2 zoning district. The proposed development conforms with the policies and guidelines of the 1998 Roanoke County Community Plan. The Planning Commission recommended approval of the request. Supervisor Johnson asked if there would be any stump grinding and mulch storage. The petitioner was present and responded that there would be no stump grinding and no more than five loads of mulch at any time. Supervisor Minnix moved to adopt the ordinance with two conditions: (1) that no stump grinding will be allowed; and (2) that there be no more than five tractor truck loads of mulch on the property at any time. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None ORDINANCE 052201-11 GRANTING A SPECIAL USE PERMIT TO MICHAEL A. ANDERSON TO DEVELOP ANON-CONFORMING LOT May 22, 200 313 Road, Catawba Magisterial District, u on the etition of Nextel Partners, Inc. Ter Harrington, County Planner 0-052201-12 Mr. Harrington explained that a Special Use Permit is required in order to extend the height of an existing 100 foot. tall wireless communications tower for the placement of existing antennae arrays higher on the tower. The property is currently zoned AG-1 Low Density Agricultural with a Special Use Permit for the existing tower. The existing antennae are located at the 85 foot point on the tower which is close to the Interstate 81 tower. The Planning Commission recommended approval with six conditions. Supervisor Church moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None ORDINANCE 052201-12 GRANTING A SPECIAL USE PERMIT TO NEXTEL PARTNERS, INC. FOR AN EXTENSION ON TOWER HEIGHT LOCATED AT 880 BRUSHY RIDGE ROAD (TAX MAP NO. 45.01-1-71), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Nextel Partners, Inc. has filed a petition for a special use permit for an extension on tower height located at 880 Brushy Ridge Road (Tax Map No. 45.01-1-71) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 1, 2001; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 24, 2001; the second reading and public hearing on this matter was held on May 22, 2001. May 22, 2001 NAYS: 5. 0-052201-13 None Second reading 315 of ordinance establishing a Fee For Service enacting Article VI. Fee for Services of Chapter 2 Administration of the Roanoke County Code, to re uire a ermit too erate emergency medical services vehicles in the County, to establish reasonable charges for permitted activities and minimum standards for operations and to rovide fora eats from denials, revocations or suspensions of permits. Rick Burch. Fire and Rescue Chief and Jo_ seah Obenshain Senior Assistant County Attorne Mr. Obenshain advised that the only change in the ordinance since the first reading is that the there is less specificity on page 2 of the ordinance. Chief Burch advised that adoption of the ordinance sets the foundation to proceed with the educational process, which will take several months. Staff will come back to the Board for approval of the specific fee amounts. fn response to questions from Supervisors Johnson and Church, Mr. Hodge responded that the person will be billed once for the fee and if the person has no insurance or can not afford to pay the fee, he will not be billed again. James Garris, 3108-D Honeywood Lane, advised that the insurance companies will raise the costs to the insured to cover the increased cost of the fee. He May 22, 2001 317 WHEREAS, the Board of Supervisors of Roanoke County makes findings of fact that, having previously established the goal of providing emergency medical services and advanced life support services within an acceptable level of response time to the county's population which would necessitate the hiring of not less than fifteen (15) additional trained emergency services personnel funded, in part, by the fees generated by this ordinance; and WHEREAS, the first reading of this ordinance was held on May 8, 2001; and after notice as required by law, the second reading and public hearing was held on May 22, 2001. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1 ~ That ARTICLE VI. FEE FOR SER_ of Chapter 2 ADMINISTRATION, be enacted as follows: ARTICLE VI. FEE FOR SERVICES Sec. 2-130. Definitions. As used in this chapter, the following words and phrases shall have the meanings as set forth in this section, unless the context clearly indicates a different meaning: Ambulance: The term "ambulance" shall mean an y publicly or privately owned vehicle that is specially designed, constructed or modified and equipped for and is intended to be used for and is maintained or operated to provide immediate medical care to or transport of persons who are sick, injured, wounded or otherwise incapacitated or helpless. Emergency: The term "emergency" shall mean an unforseen condition or circumstance in which there is a need for immediate medical care in order to prevent loss of (ife or aggravation of illness or injury. Emergency medical services vehicle: The term "emergency medical services vehicle" shall mean an ambulance, rescue squad vehicle, fire truck or other government owned vehicle which- may be used for or is maintained or operated to provide immediate medical care to or transport of persons who are sick, injured, wounded or otherwise incapacitated or helpless. Patient.• The term "patient" shall mean an individual who is sick, injured, wounded or otherwise incapacitated or helpless. Permit: The term "permit" shall mean a permit issued by the county administrator or his designee, authorizing the operation of an ambulance. Person: The term "person" shall mean an individual, firm corporation, com an ,partnership, association, p y, group of individuals acting together for a common purpose, or organization of any kind. Section 2-131. Charges for ambulance services. The Board of Supervisors may establish by resolution, upon recommendation of the County Administrator and the Chief of Fire and Rescue, reasonable fees for the provision of emergency medical services by all emergency May 22, 2001 319 No person shall be issued a permit unless he: (1) Furnishes proof that. he possesses a valid permit issued by the Commonwealth of Virginia to operate an ambulance or emergency medical service vehicle. (2) Files a schedule of rates to be charged for services rendered under the permit which shall not be less than the charges authorized by Section 2- 131, above. (3) Agrees in writing to comply with the terms and conditions of this chapter, other provisions of the Roanoke County Code, any reasonable rules and regulations developed by the County Administrator or his/her designee for the implementation of this article, and applicable state and federal laws and regulations. (4) Agrees in writing to provide mutual aide assistance, if available, in any emergency situation upon the request of the county. (5) Provides an appropriated certificate of insurance, or certificate of self- insurance where appropriate, indicating the following minimum coverages: motor vehicular liability insurance of one hundred thousand dollars ($ 100,000.00) per occurrence and three hundred thousand dollars ($ 300,000.00) aggregate and general liability insurance of one hundred thousand dollars ($ 100,000.00) per occurrence and three hundred thousand dollars ($ 300,000.00) aggregate. The certificate of insurance shall contain a clause obligating the company issuing the same to give fifteen (15) days notice in writing to the County Administrator and the County's Risk Manager before the cancellation of such policies. The County of Roanoke shall be named as an additional insured on such policies of insurance as its interests may appear. Section 2-136. Same -issuance or denial (1) The Chief of Fire and Rescue, or his designee, upon consideration of the requirements set forth in this chapter, shall grant or deny the request for permit. The decision of the Chief of Fire and Rescue, or his designee, shall be in writing and he/she shall mail a copy thereof to the applicant at the address listed on his/her application. (2) Any person who is denied a permit by the Chief of Fire and Rescue, or his designee, may appeal the same to the County Administrator, by written notice filed within thirty (30) calendar day of the date of the mailing of the Chief's/designee's decision. The County Administrator, after such investigation and hearing as he/she may deem appropriated, may affirm, reverse or modify the prior decision, or may remand the matter for further investigation or action. May 22, 2001 321 Administrator, by written notice filed within thirty (30) calendar day of the date of the mailing of the Chief's/designee's decision. The County Administrator, after such investigation and hearing as he/she may deem appropriated, may affirm, reverse or modify the prior decision, or may remand the matter for further investigation or action. (3) Any permit holder affected by an adverse decision of the County Administrator may appeal the same to the Board of Supervisors by written notice filed with the Clerk of the Board within thirty (30) calendar days of mailing of the County Administrator's final decision. Upon proper filing of such appeal, after such notice and hearing as the Board of Supervisors may deem appropriate, the Board may affirm, reverse, or modify the County Administrator's decision, or may remand the matter for further investigation or action. Section 2-140. Sale, assignment, etc. prohibited. No permit granted under this chapter may be sold, assigned, or transferred, nor shall it in any way vest in any person, other than the applicant to whom the permit is granted, any rights or privileges under the permit. For purposes of this section, the transfer of ownership of fifty (50%) percent or more of the common stock of a corporation which has been granted a permit shall be deemed to be a transfer of the permit. Section 2-141. Authorization to provide nonemergency services: response to emergencies permitted under limited conditions. (1) The holder of a permit shall be authorized to respond to requests for non- emergency service. Response to emergencies shall not be permitted unless: (1) A request is made by the patient or by someone on behalf of the patient. (2) A request is made by an authorized representative of the county. (3) A condition is coincidentally observed by the owner or operator of the ambulance which requires immediate attention. (2) A permit holder who provides ambulance or emergency medical service under emergency conditions shall give immediate notice of such response at the time of response to the county's emergency dispatch/E-911 center. Section 2-142. Operations within the county. (1) As a condition of the permit, the permit holder agrees to provide service throughout the geographic area designated by the permits, which may include the Town of Vinton. The Town of Vinton is hereby authorized to exercise any of the powers set forth in paragraphs A & B of Section 32.1- 111.14 of the Code of Virginia beginning one hundred eighty (180) days from receipt of a certified copy of this ordinance from the clerk of this board. May 22, 2001 323 6. Second reading of ordinance amending the Roanoke County Code amending Section 21-73, General Prerequisites to grant of Division 3 Exemption for elderly and disabled persons of Chapter 21.Taxation to increase the total combined income provision for real estate tax exemption for the elderly and handicapped. Paul M. Mahoney, County Attorne 0-052201-14 Mr. Obenshain reported that at the first reading it was proposed by staff that this amendment become effective January 1, 2002 for the 2002 calendar tax year. However, several Board members directed that the ordinance become effective July 1, 2001 so it would apply to the second half of 2001 real estate tax. The Commissioner of the Revenue, Nancy Horn, believes that her office can manage the increased workload and the Information Technology Director advised the changes would have to be manually recorded because programming changes could not be implemented until next year. Supervisor McNamara requested information on the actual tax loss as a result of changes to the ordinance. Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None May 22, 2001 325 exemption with the commissioner of the revenue, between July 1, 2001 and August 31, 2001. Applications for exemption for the second half real estate taxes shall be subject to all of the other terms and conditions of this division. Thereafter applications shall be filed as required under Section 21-74 of the Roanoke County Code. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 7. Second reading of an ordinance authorizing a lease agreement with Devon Mobile Communications, L.P. for use of the Goat Rock Water Tank for installation of a cellular antenna located in the Catawba Magisterial District. Gary Robertson, Utility Director 0-052201-15 This item was discussed during the afternoon session and removed from the agenda for discussion in closed meeting. Supervisor McNamara moved to adopt the ordinance with number 2 on page 2 of the ordinance changed to "a lease amount of not less than $1,000...". The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None ORDINANCE 052201-15 AUTHORIZING A LEASE AGREEMENT WITH DEVON MOBILE COMMUNICATIONS, L.P. FOR THE USE OF THE GOAT ROCK WATER TANK FOR THE INSTALLATION OF A CELLULAR ANTENNA WHEREAS, the ever increasing use of cellular telephones within the Roanoke Valley creates a demand for additional cellular tower locations to May 22, 2001 327 IN RE: ADJOURNMENT Chairman Minnix adjourned the meeting at 7:35 p.m. Submitted by, Approved by, Mary H. Allen, CMC Clerk to the Board H. Odell Minnix Chairman A-072401-5 . a ACTION NO. ITEM NUMBER ~-° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 AGENDA ITEM: Confirmation of Committee Appointments to the Social Services Advisory Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION At the July 10, 2001 meeting, the following nominations were made. 1. Social Services Advisory Board Supervisor Church nominated Dorothy A. Barr to serve a four-year term, representing the Catawba Magisterial District. Her term will expire August 1, 2005. Supervisor Johnson nominated Patricia Thompson to serve another four-year term, representing the Hollins Magisterial District. Her term will expire August 1, 2005. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. Submitted by: Approved by, C ~~! Mary H. Allen CMC Elmer C. Hodge Clerk to the Board County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Church _ x Denied () Johnson _ x Received () McNamara- x Referred () Minnix _ x To () Nickens _ x _ cc: File Social Services Advisory Board File ~• A-072401-5. b ACTION NO. ITEM NUMBER: 3' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: July 24, 2001 AGENDA ITEM: Acceptance of 4 grants by the Police Department for providing full time law enforcement services in 4 of the County middle schools. COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. This is a request to accept state grant funding for second year of the four year program. The grant funds were not included in our 2001-2002 budget because the state budget had to be approved prior to approval of the grants. The local match is already included in the Police Department budget. BACKGROUND: The Roanoke County Police Department applied for 4 grants to continue placing School Resource Officers in 4 of the County middle schools. The officers are placed in the middle schools to enhance safety and function as a resource for students and faculty. Officers teach law related classes and are encouraged to cultivate positive community relations at every opportunity. The grants have been approved by the Department of Criminal Justice Services (DCJS) in the amount of $172,818.00. SUMMARY OF INFORMATION: These grants are in the second year of a 4-year program that is renewable yearly. This current grant package contains a 5% increase in DCJS funds. FISCAL IMPACT: The grants are for $99,130.00 in DCJS federal funds (57.36%) and $73,688.00 in local funds (42.64%). The criteria for the grants require a hard dollar match of local funds. STAFF RECOMMENDATION: The staff recommends acceptance of the grants from the Department of Criminal Justice Services. ~# ~..J • SUBMITTED BY: APPROVED: C~~~~ ~~ Ray Lavinder Elmer C. Hodge Chief of Police County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Church _ x Denied () Johnson _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File Ray Lavinder, Chief of Police Danial Morris, Director, Finance A-072401-5.c ACTION NO. ITEM NO. ~. y MEETING DATE: July 24, 2001 AGENDA ITEM: Request far Appropriation to the 2001-02 Regional Special Education Fund COUNTY ADMINISTRATOR'S COMMENTS: The County portion of this was included in the school budget adopted earlier this year. This appropriates the funding for all the participating localities for a combined total budget of $5 million. Recommend approval. SUMMARY OF INFORMATION: The Roanoke County School Board serves as the fiscal agent for the Roanoke Valley. Regional Specia( Education Board. The budget for the Regional Board for 2000-01 was $4,917,338. The board-adopted budget for 2001-02 is $5,601,734. The Regional Program began operation during the fiscal year 1986-87. The Regional consortium is comprised of six school divisions: Roanoke County, Roanoke City, Salem City, Botetourt County, Craig County and Franklin County. Services are provided to children with autism, multiple disabilities, severe and profound disabilities and hearing impairments. FISCAL IMPACT: Revenue received from the participating school divisions is based on a per pupil cast. The program cost far each division is offset through reimbursement from the State Department of Education. STAFF RECOMMENDATION: Staff recommends appropriation of $5,601,734 to the Roanoke Valley Regional Special Education Board's budget for 2001-02. The Roanoke County School Board adopted this budget at their June 21 2001, boar eating. Signature ~~--~-~~~ ~~~-~~-~~~ -°° Patricia Radcliffe Elmer C. Hodge Director of Special Education and County Administrator Pupil Personnel Services ACTION i/OTE No Yes Abs Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: H. Odell Minnix to approve Church _ x _ Johnson _ x _ cc: File Patricia Radcliffe, Director of Special Education and Danial Morris, Director, Finance Diane D. Hyatt, Chief Financial Officer Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board McNamara- x _ Minnix _ x Nickens _ x Pupil Personnel Services 3-`( Roanoke Valley Regional School Revenues Fund 820 Roanoke Valley Regional School 2000-2001 Budget 20 01-2002 Increase Budget (Decrease) 436 Tuition -Summer School 438 Tuition - Rke City Summer 448 Tuition -Craig Co Suinrner 464 Tuition - Frankl Co Summer 470 Related Services 579 Tuition-Rke County SPD 580 Tuition-Franklin MD 581 Tuition-Rke City Preschool SPD 582 Tuition-Rke City MD 583 Tuition-Rke County MD 585 Tuition-Botetourt SPD 586 Tuition-Botetourt AUT/SPD 587 Tuition-Rke City HI 588 Tuition-Rke County AUT 589 Tuition-Botetourt MD 590 Tuition-Rke City AUT 594 Tuition-Salem Sumner 596 Tuition-Salem MD Total OCA 840010 Regional School Revenue 706 Tecluiology Initiative Total OCA 842500 Technology Grant 33,358 59,939 26,581 23,038 49,283 26,245 1,615 1,332 (283) 2,153 0 (2,153) 1,988,291 2,346,170 357,879 523,147 455,080 (68,067) 150,822 146,405 (4,417) 62,035 110,853 48,818 351,918 366,012 14,094 226,257 256,208 29,951 82,714 66,512 (16,202) 47,045 66,512 19,467 624,502 722,956 98,454 581,958 451,116 (130,842} 67,032 73,202 6,170 125,453 360,893 235,440 0 6,660 6,660 0 36,601 36,601 4,891,338 5,575,734 684,396 26,000 26,000 0 26,000 26,000 0 Grand Total 4,917,338 5,601,734 684,396 Ty Roanoke Valley Regional School Expenditures Fund 820 Roanoke Valley Regional School 1111 Board Member 1150 Secretary 2100 FICA -Employer Contribution 3510 Pilnting & Binding 5210 Postage 5307 Public Official Liability 5501 Travel (Mileage) 6010 Office Supplies-General Total OCA 841000 Regional Board 3014 Accounting & Auditing TotaIOCA 842000 Finance 8301 Communications Equip-New Total OCA 842500 Technology Grant 1131 Nurse 2100 FICA -Employer Contribution 3001 Professional Health Services 3027 Immunizations 6080 Gas, Oil & Grease Total OCA 843000 Health Services 1114 Director, Supervisor, Asst Sup 1150 Secretary 2100 FICA -Employer Contribution 3002 Psychological Services 3007 Contractual Services Total OCA 844000 Psychological Services 1133 Speech Therapist 2100 FICA -Employer Contribution 3001 Professional Health Services Total OCA 845000 Speech-Rke County 5160 Indirect Costs 5230 Telephone 5420 Lease/Rent of Buildings Total OCA 846000 Buildings-Rke County 2000-2001 2001-2002 Increase Budget Budget (Decrease) 17,352 17,352 0 42,303 52,948 10,645 10,958 13,284 2,326 1,000 1,200 200 500 500 0 500 500 0 4,000 5,000 1,000 1,000 3,000 2,000 77,613 93,784 16,171 26,355 26,500 145 26,355 26,500 145 26,000 26,000 0 26,000 26,000 0 43,760 47,873 4,113 11,377 16,037 4,660 400,000 500,000 100,000 2,500 2,500 0 0 6,240 6,240 457,637 572,650 115,013 19,760 18,940 (820) 59,960 59,351 (609) 20,727 25,106 4,379 12,000 12,000 0 10,000 10,000 0 122,447 125,397 2,950 88,846 96,622 7,776 23,100 27,054 3,954 15,000 15,000 0 126,946 138,676 11,730 45,000 51,264 6,264 500 400 (100) 64,460 57,060 (7,400) 109,960 108,724 (1,236) und Roanoke Valley Regional School Expenditures 20 00- 2001 820 Roanoke Valley Regional School Budget 20 O 1-200 2 Budget ~~-~ Increase (Decrease) 1115 Substitutes 12,000 13,002 1,002 1121 Teacher 62,963 60,488 (2,475) 2100 FICA -Employer Contribution 17,289 24,518 7,229 Tot al OCA 847020 Rke County Spec Ed-Eler 92,252 98,008 5,756 1114 Director, Supervisor, Asst Sup 20,502 19,822 (680) 1115 Substitutes 12,000 12,002 2 2100 FICA -Employer Contribution 6,250 8,626 2,376 Tot al OCA 847030 Rke County Spec Ed-Sec 38,752 40,450 1,698 1121 Teacher 80,350 84,105 3,755 1141 Instructional Aide 36,388 55,546 19,158 2100 FICA -Employer Contribution 30,351 39,103 8,752 6301 Instilictional Materials 2,500 2,500 0 Total OCA 847120 Rke County SPD-Elem 149,589 181,254 31,665 1121 Teacher 62,021 66,255 4,234 1141 Instructional Aide 55,164 50,495 (4,669) 2100 FICA -Employer Contribution 30,467 32,690 2,223 6301 Instructional Materials 2,500 2,500 0 Total OCA 847130 Rke County SPD-Sec 150,152 151,940 1,788 1121 Teacher 131,731 85,954 (45,777) 1141 Instnictional Aide 42,814 45,351 2,537 1195 School Reimbursed Wages 207,865 225,646 17,781 2100 FICA -Employer Contribution 99,426 99,946 520 6301 Instructional Materials 4,000 3,000 (1,000) Total OCA 847220 Rke County AUT-Elem 485,836 459,897 (25,939) 1121 Teacher 71,677 74,655 2,978 1141 Instructional Aide 38,719 25,894 (12,825) 1195 School Reimbursed Wages 100,407 185,705 85,298 2100 FICA -Employer Contribution 54,809 80,153 25,344 6301 Instructional Materials 2,000 3,000 1,000 6327 Work Adjustment 43,200 34,200 (9,000) Total OCA 847230 Rke County AUT-Sec 310,812 403,607 92,795 1121 Teacher 14,274 13,586 (688) 1195 School Reimbursed Wages 190,423 173,922 (16,501) 2100 FICA -Employer Contribution 53,222 54,467 1,245 Roanoke Valley Regional School ~- Expenditures Fund 820 Roanoke Valley Regional School 20 00-2001 Budget 20 01-200 2 Budget Increase (Decrease) 6301 Instructional Materials 1,500 1,000 (500) Total OCA 847320 Rke County MD-Elem 259,419 242,975 (16,444) 1121 Teacher 30,471 33,600 3,129 1141 Instructional Aide 21,228 22,575 1,347 1195 School Reimbursed Wages 267,040 250,100 (16,940) 2100 FICA -Employer Contribution 82,413 85,757 3,344 6301 Instructional Materials 2,500 3,000 500 6327 Work Adjustment 21,600 22,800 1,200 Total OCA 847330 Rke County MD-Sec 425,252 417,832 (7,420) 1121 Teacher 45,093 51,025 5,932 2100 FICA -Employer Contribution 11,724 14,287 2,563 3007 Contractual Services 20,000 20,475 475 5835 Inseivice 5,000 4,100 (900) Total OCA 847720 Rke County Support-Elegy 81,817 89,887 8,070 1121 Teacher 45,092 51,025 5,933 2100 FICA -Employer Contribution 11,724 14,287 2,563 3007 Contractual Services 10,000 11,025 1,025 5835 Inservice 5,000 6,100 1,100 Total OCA 847730 Rke County Support-Sec 71,816 82,437 10,621 1126 Principal 9,516 7,408 (2,108) 1150 Secretary 4,334 2,647 (1,687) 2100 FICA -Employer Conhibution 3,601 3,911 310 Total OCA 847820 Rke Co Principal-Elem 17,451 13,966 (3,485) 1126 Principal 11,277 10,904 (373) 1150 Secretary 3,482 3,983 501 2100 FICA -Employer Contribution 3,837 5,790 1,953 Total OCA 847830 Rke Co Principal-Sec 18,596 20,677 2,081 1121 Teacher 5,400 10,800 5,400 1141 Instructional Aide 4,800 11,100 6,300 2100 FICA -Employer Contribution 804 6,132 5,328 Total OCA 848100 Summer SPD 11,004 28,032 17,028 1121 Teacher 6,100 8,400 2,300 1141 Instructional Aide 4,000 3,600 (400) Roanoke Valley Regional School Ex enditures '"~ P Fund 820 Roanoke Valley Regional School 2000-2001 Budget 2001-2002 Budget Increase (Decrease) 2100 FICA -Employer Contribution 801 2,811 2,010 Total OCA 848200 Summer Autistic 10,901 14,811 3,910 1121 Teacher 1,800 0 (1,800) 1141 Instructional Aide 8,800 4,800 (4,000) 2100 FICA -Employer Contribution 853 1,344 491 Total OCA 848300 Summer Multihandicap 11,453 6,144 (5,309) 3026 Contracted Classes 24,537 42,398 17,861 Total OCA 848700 Summer-Rke City 24,537 42,398 17,861 3026 Contracted Classes 1,615 2,584 969 Total OCA 848800 Summer-Craig County 1,615 2,584 969 3026 Contracted Classes 2,153 5,000 2,847 Total OCA 848900 Summer-Franklin Count; 2,153 5,000 2,847 3026 Contracted Classes 325,960 320,172 (5,788) Total OCA 849020 Rke City HI-Elem 325,960 320,172 (5,788) 3026 Contracted Classes 286,070 341,214 55,144 Total OCA 849030 Rke City HI-Sec 286,070 341,214 55,144 3026 Contracted Classes 337,155 332,395 (4,760) Total OCA 849120 Rke City MD-Elem 337,155 332,395 (4,760) 3026 Conri-acted Classes 190,060 209,396 19,336 Total OCA 849130 Rke City MD-Sec 190,060 209,396 19,336 3026 Contracted Classes 112,036 221,103 109,067 Total OCA 849220 Rke City AUT-Elem 112,036 221,103 109,067 3026 Contracted Classes 12,506 12,305 (201) Total OCA 849230 Rke City Aut -Sec 12,506 12,305 (201) 3026 Contracted Classes 64,097 78,327 14,230 Total OCA 849320 Rke City SPD-Elem 64,097 78,327 14,230 3026 Contracted Classes 62,425 65,721 3,296 Total OCA 849430 Botetourt SPD -Sec 62,425 65,721 3,296 3026 Contracted Classes 107,038 114,761 7,723 Total OCA 849520 Botetourt MD - Elementa 107,038 114,761 7,723 3026 Contracted Classes 58,665 121,922 63,257 Roanoke Valley Regional School ~ I Expenditures Fund 820 Roanoke Valley Regional School 20 00-2001 Budget 20 O 1-200 2 Budget Increase (Decrease) Total OCA 849630 Botetourt Sec Aut 58,665 121,922 63,257 3026 Contracted Classes 61,364 73,793 12,429 Total OCA 849720 Franklin MD-Elem 61,364 73,793 12,429 3026 Contracted Classes 46,932 29,626 (17,306) Total OCA 849721 Franklin AUT-Elem 46,932 29,626 (17,306) 3026 Contracted Classes 92,311 98,578 6,267 Total OCA 849730 Franklin MD-Sec 92,311 98,578 6,267 3026 Contracted Classes 0 39,118 39,118 Total OCA 849821 Salem MD - Elem 0 39,118 39,118 3026 Contracted Classes 0 97,275 97,275 Total OCA 849831 Salem MD -Sec 0 97,275 97,275 3026 Contracted Classes 16,418 16,078 (340) Total OCA 849920 Craig Co Aut-Elem 16,418 16,078 (340) 3026 Contracted Classes 18,983 19,344 361 Total OCA $49921 Craig Co SPD-Elem 18,983 19,344 361 3026 Contracted Classes 14,953 16,976 2,023 Total OCA 849930 Craig Co Aut-Sec 14,953 16,976 2,023 Grand Total 4,917,338 5,601,734 684,396 .~ ACTION NO. ITEM NO. A-072401-5. d J° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER - MEETING DATE: 'July 24, 2001 AGENDA ITEM: Request for acceptance of Federal Grant 02-A3759CR01 approved under the Criminal History Records Improvement Program from the Department of Criminal Justice Services. COUNTY ADMINISTRATOR'S COMMENTS• ~ I ~~~'~~ BACKGROUND: The Sheriff s Office has received approval for a grant which provides continued funds from the Department of Criminal Justice Services for a Criminal History Records Improvement. This program will provide funds to purchase new Jail Management System software. The Roanoke County Sheriff's Office has received several proposals from qualified firms to provide an automated inmate tracking/jail management software application, along with related and integrated biometric identification and system technologies. The Roanoke County Sheriff's Office no longer has a viable maintenance agreement or technical support for the current inmate management software installed at the jail facility. EPIC Solutions terminated their agreement with this Department effective December 2000 and consequently, our need for a new Jail Management System (JMS) is urgent and immediate. SUMMARY OF INFORMATION: The continuation grant was approved by letter on June 19, 2001. Please note that this grant award is for an eight month period, from May 1, 2001 through December 21, 2001. The grant is in the amount of $57,750 in federal funds and $19,250 in local cash match for a total of $77,000 and requires no additional funding from the Board of Supervisors. The funds requested will be used to replace the current non-supported Jail Management System. FISCAL IMPACT: None. Matching funds are available in the Sheriff's Office budget. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance of the awarded funds. Respectfully submitted, Gerald S. Holt Sheriff Approved by, ~ir/"`'``' ~ege~'jJ Elmer C. Hodge X ~- County Administrator s ~`- ~ ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Church _ x Denied () Johnson _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File Gerald S. Holt, Sheriff Danial Morris, Director, Finance >'^_ a -E~C~. rte"` ym j' C®1~M®N~~EAI.T'I~ o f VIRC,~INIA Joseph 8. Benedetti Director Department of Criminal Justice Services 805 East Broad Street, Tenth Floor Richmond, Virginia 23219 (804)788-4000 FAX (804) 371-8981 TDD (804) 388-8732 Mr. Elmer C. Hodge County Administrator Roanoke County 5204 Bernard Drive Suite 400A Roanoke, Virginia 24018 June 7, 2001 Title: Criminal History Record Information Systems Dear Mr. Hodge: I am pleased to advise you that grant number 02-A3759CR00 for the above-referenced grant program has been approved in the amount of $57,750 in Federal Funds and $19,250 in Local Cash Match for a total award of $77,000. Enclosed you will find a Statement of Grant Awazd and a Statement of Grant Award Special Conditions. Please note that this grant award is for an eight-month period, May 1, 2001 to December 31, 2001. To indicate your acceptance of the awazd and conditions, please sign the award acceptance and return it to Janice Waddy, Grants Administrator, at the Department of Criminal Justice Services (DCJS). Please review the conditions carefully, as some require action on your part before we will disburse grant funds. When we receive documentation showing that you have complied with the conditions, you will be eligible to request funds awarded under this grant. A REQUEST FOR FUNDS form is also included with this letter and should be used for this purpose. You may request funds at the same time you submit the documentation of compliance with the grant conditions, or at any time thereafter. However, we cannot process your request until we have received and approved all required information. We appreciate your interest in this grant program and will be happy to assist you in any way we can to assure your project's success. If you have any questions, please call Butch Johnstone at (540) 561-6656. Yours very truly, Ci~! LGC os h enedetti Enclosures cc: The Hon. Gerald S. Holt, Sheriff Ms. Danial Morris, Director of Finance Butch Johnstone, DCJS Criminal Justice Service Board • Committee on Training • Juvenile Justice and Delinquency Prevenllon Advisory Committee Advisory Committee to Court Appointed Special Advocate and Children's Justiee Act Programs Private Security Services Advisory Board • Criminal Justice Information Systems Committee .,,~ -~ Department of Criminal Justice Services 805 East Broad Street, 10th Floor, Kichmond, VA 2321) Statement of Grant Award/Acceptance Subgrantee-- Date: June 8, 2001 Roanoke County Grant Number-- Grant Period-- 02-A3759CR00 From: 5/1/Ol Through: 12/31/01 Project Director Project Administrator Finance Officer The Hon. Gerald S. Holt Mr. Elmer C. Hodge Mls Danial Morris Sheriff _ County Administrator Director of Finance Roanoke County Roanoke County Roanoke County P.O. Box 510 5204 Bernard Drive 5204 Bernard Drive Suite 400A Suite 300 E Salem, Virginia 24153 Roanoke, Virginia 24018 Roanoke, Virginia 24018 Phone No: (540) 387-6140 Phone No: (540) 772-2001 Phone No: (540) 772-2020 GRANT AWARD BUDGET Budget Categories DCJS Funds Federal General Subgrantee Match TOTALS A. Personnel $ 0 $ 0 $ 0 $ 0 B. Consultants $ 0 $ 0 $ 0 $ 0 C. Travel $ 0 $ 0 $ 0 $ 0 D. Equipment $21,000 $ 0 $7,000 $28,000 E Supplies & Other Expenses $36,750 $ 0 $12,250 $49,000 TOTALS $57,750 $ 0 $19,250 $77,000 This grant is subject to all rules, regulations, and criteria included in the grant application and the special conditions attached thereto. Jose h edetti, Director The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby accept this grant and agree to the conditions pertaining thereto, this /q~ day of Sie,I~ ~ , 200 . Signature: Title: 1 ~' A-072401-5. e ACTION NO. ITEM NO. ~ 1A AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 AGENDA ITEM: Donation of a Public Utility Lot, .0677 acre, for a sanitary sewer pump station serving Buckland Mills Subdivision, in the Hollins Magisterial District, as shown on Resubdivision Plat in Plat Book 24, page 19, from Signature Builders, Inc. to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS SUMMARY OF INFORMATION: This consent agenda item involves the donation and acceptance of the following parcel of land for the sanitary sewer pump station to serve Buckland Mills Subdivision, in the Hollins Magisterial District, to the Board of Supervisors of Roanoke County: a) Donation from SIGNATURE BUILDERS, INC., a Virginia corporation, of a 0.0677- acre parcel of land, designated and shown as "raw PtrBLic UTILITY LoT - 0.0677ac. - BourroED BY coxw~RS 10, 11, 12, 6, To 10" on the `Resubdivision Plat for Signature Builders, Inc. Showing the Resubdivision of Lots 11 & 12, Buckland Mills, P.B. 21, Pg. 169, ...', dated January 12, 2001, prepared by Caldwell White Associates, Engineers/Surveyors/Planners, said plat being recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 24, page 19, a partial copy of which is attached hereto as Exhibit A. Said lot is designated upon the Roanoke County Land Records as Tax Map #26.08-6-11.1. The location and dimensions of this property have been reviewed and approved by County staff. FISCAL IMPACT: No County funding is required. S-~ STAFF RECOMMENDATION: Staff recommends acceptance of the donation. Resp ec~tf~~ully~"sub~.m~itted, Vickie L. Huffman Sr. Asst. County Attorney ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Church _ x Denied () Johnson _ x Received () McNamara- x Referred () Minnix _ x _ To () Nickens _ x cc: File Vickie L. Huffman, Senior Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development G: \ATTORNEY\ V L H\A GE NDA\C O N S E NT\Bu ck l and. M i l] s. cp t l. wp d TAX ~fi. 08--6-10 Lor ~o 8{~CKLAND MILLS P.B. 21, PG. 1 fig iv Cn :E'' ~. ~ ~ '^i ~ ©~ ..~, I I z ~A. -s ~o Oho a ~ 24.8' ~ I.P.S~''~ ~ .. ... I ~8 '' O' s•5.~•~' I ~ ~ ~I 5 .~ ~y.l. `; ~~ / I / '. s-~ ~~ ~ ~ ~i _.__, ~ ~ I - - r o ~. ~ I ~ ~ 1 a' P. ~ ~ ACCESS I ~ j P.B. 21, m i PUMP STATION AND ACCESS EASEMENT P.B. 21, PG. 169 I I EXIST. 20' S.S.E. P.B. 21, PG. 169 30' M.B.L. EXIST. 30' t P.B. 21, PG. S.S.M.H. N51~'3~9.'OtJ_E (~1 52 27' j S.S.M.H. ~ -.. ~ i ~ l ~ _ O ~ CONTROL PANEL '18 i i NEW PUBLIC U17LlTY LOT QW 01.0677 AC. ~ BOUNDED 8 Y CORNERS ~ ° ~ °o ~ 10, 11, 12 , 6, TO f0 ~~~ s I.P.F. _ ~~~ ~~ ~~ ~ ` ~.~ • ~, i __._ II TOI ~j ~ ~ ~_ rn~__ 17 `- II z"' a~ _j ~-' I.P.F. S51 '39'OD_~'W _ EXIST. 30' ROADWAY FOR -------^~ INGRESS/EGRESS D.B. 879, PG. 526 OSED: M.L.L. N.D.L. I ~~/1 S.S.IM.H. i '' \ 1~ I S.S.M.H. (~.. / ~ i ~j ,: E%HIBIT A o~ AOAN ~~` AGENDA ITEM NO. Z o ,Z v a~ r83a APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ADDRESS: PHONE: ~Sa~~ GENERAL FUND UNAPPROPRIATED BALANCE ~~ COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Unaudited Balance at June 30, 2001 $7,931,381 6.29°/a Unaudited Balance at July 24, 2001 Changes below this line are for information and planning purposes only. Balance from above $7,931,381 6.2 $7,931,381 $7,931,381 6.2 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2001 - 2002 General Fund Revenues $126,027,248 6.25% of General Fund Revenues $7,876,703 Respectfully Submitted, Danial Morris Director of Finance App B~ Elmer C. Hodge County Administrator N-2- CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Unaudited balance at June 30, 2001 $656,4 Transfer from 2000-2001 departmental savings Unaudited balance at July 24, 2001 $65 Respectfully Submitted, Danial Morris Director of Finance Approved By, ~~ ~-J~ Elmer C. Hodge County Administrator N-.~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2001-2002 Original Budget $100,000. Balance at July 24, 2001 $100,000. Respectfully Submitted, Danial Morris Director of Finance Approved By CN"u~' ' " e'"~ Elmer C. Hodge County Administrator //-Y FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY 1997-1998 Original budget appropriation une 23, 1998 Savings from 1997-1998 debt fund FY 1998-1999 Original budget appropriation FY 1999-2000 Original budget appropriation Less increase in debt service lovember 9, 1999 Savings from 1998-1999 debt fund FY2000-2001 Original budget appropriation Less increase in debt service FY 2001-2002 Original budget appropriation Less increase in debt service Unaudited Balance at July 24, 2001 reserved for Future School Operations $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 2,000,000 (1,219,855) 780,145.00 495,363.00 2,000,000 (1,804,427) 195,573.00 2,000,000 (465,400) 1,534,600.00 $9,110,496.00 FY2000-2001 Original budget appropriation $1,500,000.00 my 1 1, 2000 SW Co Regional Stormwater (290,000.00) FY2001-2002 Original budget appropriation 1,500,000.00 Unaudited Balance at July 24, 2001 2,710,000.00 * Of this amount $736,680 is currently being used for the lease purchase of refuse vehicles and will be repaid within two years. Respectfully Submitted, Danial Morris Director of Finance Approved By, ~~ ~~~ Elmer C. Hodge County Administrator 0 N ~ 00 ~.+ ~ Vl 0~ '.ar O ++ ~ ~ O o d4 e 4 Ca ~ C3 W N V •~ CC L G~ C~ it ~i O L: C~ O a w O O U N o v z o LL > o O M CC O ~ 'O C 'b W ~i 'O ~ O '~ y ~ p. ~ ~ .~ o y W ~ N O ^" ~ ~ a~ 8 0 a~ ~, e~ ~ ~ A a .~+ y L ~ ~a >, y ~ q O OA 7 Qa c w L Q~ C7 0 O_ 'CS a fs, r ~•• ^~ vl ~ 00 00 ~--~ ~ [~ ~ M ~ M N ~ ~ ~ O~ O~ O O\ v1 ~--~ ~--~ M N o0 l~ ~O .--~ .--~ O N O~ O I~ O ~O ~--~ ~ N M ~ oo l~ M N ~i' O M o0 O v~ vl a1 vl ~ O O ~ ~ O '~}' 7 v~ N ~--~ a\ d, M ~ ~ O o0 O ~ N ~--~ v'1 O ~O ~--~ .~ ~ N O ~ ~ N ~ ~ ~ [~ N M ~ ~ V D1 D\ ~ ~ M v'~ Q\ N O ~' ~ N ~ --+ O V1 O O l~ O~ O O N O 00 ~--~ 00 00 l~ 01 00 00 ~ ~ 00 M N O O O~ 00 Q\ ~ ~--~ ~ O\ 00 00 l~ .--~ .--~ .-r .--+ .-ti .--i .--~ .-. ~ .--~ •--~ •--~ •--~ ~ •--~ .-. 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C ~~ V O O ~1 ~n Gzr 0 rn o .- s., M O N N ~ O Q~ -- O N 'p ~p 'J ~ N i ~ it y ~ y ~ W W W Y ~ t v ~ O D 'O O W ~ ~ ~ N ~ ~ L ~ Y' U N ~/- 5 .~ ACTION NO ITEM NUMBER "~ ~/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: July 24, 2001. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of June 30, 2001. SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: BRANCH BANKING &TRUST 991,222.22 991,222.22 CERTIFICATE OF DEPOSITS: FIRST AMERICAN 100,000.00 SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 200,000.00 COMMERICAL PAPER: BRANCH BANKING &TRUST 994,694.44 PAINE-WEBBER 995,940.28 SUNTRUST 2,979,756.67 WACHOVIA 994,240.00 5,964,631.39 GOVERNMENT: PAINE-WEBBER 6,000,000.00 WACHOVIA 994,722.22 6,994,722.22 LOCAL GOVT INVESTMENT POOL: GENERAL FUND 8,527,115.97 RESOURCE AUTHORITY 2,039,426.42 10,566,542.39 MONEY MARKET: SUNTRUST 9,542,523.17 FIRST UNION 2,215,852.47 PAINE-WEBBER 15,657,956.78 27,416,332.42 CASH INVESTMENTS: SUNTRUST 16,060,627.27 LB&T 3,498,604.24 MENTOR (GEN. OPER) 5,789,480.71 MENTOR {RES. AUTH.) 6,165,697.05 WACHOVIA 2,520,725.65 34,035,134.92 TOTAL 86,168,585.56 r ACTION NO. ITEM NUMBER ~ ~ ~+' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: July 24, 2001. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of June 30, 2001. STAFF RECOMMENDATION: Respectfully Submitted by ~Q o~ Ifr C. Anderson G my Treasurer ACTION Approved (}Motion by: Denied ( ) Received ( ) Referred ( ) To () Approved by: ~~ rl~~ Elmer C. Hodge County Administrator Church Johnson McNamara Minnix Nickens VOTE No Yes Abs r ACTION # ITEM NUMBER ~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 AGENDA ITEM: Accounts Paid -June 2001 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: Payroll 6/8/01 Payroll 6/22/01 Void Checks Manual Checks 6/8/01 Direct Deposit Checks $5,852,709.25 $621,534.09 $175,949.92 797,484.01 640,962.27 188,225.33 829,187.60 0.00 627.72 627.72 $7,480,008.58 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: Danial Morris Director of Finance •„ ROANOKE COUNTY PAYROLL NET PAY INFORMATION (DUE AT END OF MONTH-PR162) N-~ MANUAL VOID** PAYDATE DIRECT DEPOSIT CHECK AMOUNT CHECKS CHECKS TOTAL NET 6/8/01 621,534.09 175,949.92 627.72 798,111.73 6/22/01 640,962.27 188,225.33 829,187.60 0.00 MONTH TOTAL 1,262,496.36 364,175.25 627.72 0.00 1,627,299.33 **Void checks includes voided ACH JF ~~ 'V I~ ~ "„~ ' , C®10~1[~®I®T~~AI,TI-I o f VIIZ~INIA CHARLES D. NOTTINGHAM COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 2321l~2000 July 9, 2001 Mr. Elmer C. Hodge Roanoke County P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: N- ~ JAMES S. GIVENS STATE SECONDARY ROADS ENGINEER The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in June 2001. All additions to and abandonments from the Secondary System are effective the day they are approved by the State Secondary Roads Engineer. This date appears in the far right column of the monthly report. These changes will be presented to the Commonwealth Transportation Board at its monthly meeting on July 19, 2001. If you have any questions or comments about this report, please call Martin Law at 786-7399. James S. Givens /`Z--- State Secondary ads Engineer JSG/MII ,,,~ , cr~,~.~ crs<~ -~ WE KEEP VIRGINIA MOVING r ACTION NO. ITEM NUMBER '~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 AGENDA ITEM: Quarterly Update on the Day Reporting Program COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Attached is the operations report for the quarter ending June 30, 2001 for the Day Reporting Program which is housed at the former Youth Haven II. As we close the first fiscal year, the placements from the valley localities is on-target for the Day portion of this program. Should the need grow, we can initiate the evening program to cover a larger population. Logistics have now been resolved and placements are coming from the juvenile courts of the County of Roanoke, City of Roanoke and City of Salem. The County's funding comes from the Crime Control Grant and the placements from other localities come from their local monies. While there are some youth whose behavior or conformity to Court orders do not allow them to complete the program, the majority of the youth benefit from the structure and educational components provided by the Day Reporting Program either as an alternative to placement in a secure detention facility or as a means of transition back into the home and school environment. Respectfully submitted, Approved by,~ ~ -~~ ohn M. Chambli s, Jr. Elmer C. Hodge Assistant Administrator County Administrator ----------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Church Johnson McNamara Minnix Nickens ~ "' DAY REPORTING PROGRAM 5929 Cove Road ~+~ Roanoke, Virginia 24019 (540)563-4475 (540)563-4479 -FAX MEMORANDUM TO: Board of Supervisors of Roanoke County, Virginia FROM: Sandi Worley, Program Supervisor DATE: 7/06/01 RE: Quarterly Report for Day Reporting Program PROGRAM PARTICIPATION Mon th of April Minimum Maximum Average Utilization °/a* Day Program 6 7 6.5 130% Evening Program 0 0 0 0% Totals 6 7 6.5 65% City of Roanoke Roanoke County Salem City Other # of Admissions 1 1 0 0 AM/PM 1 /0 1 /0 0/0 0/0 Daily Avg. # of Participants 4.5 1.38 .63 0 Mo nth of May Minimum Maximum Average Utilization %* Day Program 6 8 7 140% Evening Program 0 0 0 0% Totals 6 8 7 70% City of Roanoke Roanoke County Salem City Other # of Admissions 1 1 0 0 AM/PM 1 /0 1 /0 0/0 0/0 Daily Avg. # of Participants 5.05 1.95 0 0 ~. ., N-`~ Mon th of June Minimum Maximum Average Utilization %* Summer Program 6 10 8.24 82% Roanoke County City of Salem Roanoke City Other # of Admissions 5 0 2 0 Daily Avg. # of Participants 5.57 1.24 1.43 0 *100% Utilization equals 10 participants per day (5 in AM and 5 in PM Program during School Year) as program budget was determined by needing an average of 9.5 total daily participants. PROGRAM REVENUE CSU April May June Total Roanoke County $ 5760.00 $ 8880.00 $ 9360.00 $ 24,000.00 Roanoke County CSU will not be billed for any services as they made a $ 231,852.00 contribution to the Program Budget from their VJCCCA grant City of Salem $ 1760.00 $ 3440.00 $ 2280.00 $ 7480.00 Roanoke City $ 800.00 $ 0.00 $ 2400.00 $ 3200.00 Other $ 0.00 $ 0.00 $ 0.00 $ 0.00 Total (w~out county) $ 2560.00 $ 3440.00 $ 4680.00 $ 10,680.00 Total (W~tn coUr,ty> $ 8320.00 $ 12,320.00 $ 14,040.00 $ 34,680.00 Respectfully Subm Sandi Worley Day Reporting Program Su rvisor ACTION NO. ITEM NUMBER '" f b AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 AGENDA ITEM: Report from Roanoke Commission COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Valley-Alleghany Regional Attached is a report from the Roanoke Valley-Alleghany Regional Commission. Several months ago, the Commission suggested that periodic reports be provided to the participating localities on their activities. The attached report also includes information on the Metropolitan Planning Organization (MPO). ~1~~ ' j~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Johnson Received () McNamara Referred () Minnix To () Nickens cc: File ~` ~ ~ Lee B. Eddy 2211 Pommel Drive Roanoke, Virginia 24018 Tel/Fax: 540/774-2930 MEMORANDUM To: Mary Allen, Clerk Roanoke County Board of Supervisors Date: 7/9/01 Subject: Overview - June 28, 2001 Meeting Roanoke Valley-Alleghany Regional Commission In accordance with your request, I am pleased to transmit the following documents for inclusion in the agenda package for a future meeting of the Board of Supervisors: Overview of June 28 meeting FY2002 Work Program (excluding the MPO) Unified Planning Work Program of the Roanoke Valley Area Metropolitan Planning Organization (MPO) At the June 28 meeting, the Commission approved an annual budget and adopted the work program for the new fiscal year. Commission employees serves as staff to the Metropolitan Planning Organization. A substantial portion of the commission's revenue is derived from state and federal transportation sources. I will be pleased to respond to any questions. Questions may also be directed to the Executive Director of the Commission, Wayne Strickland, at 343-4417. ~`~_` °~ ~oanoke~~: --- ~ .f 1~~ ~u ` a' ~~,ic °.iay~- s~~:,w ~V -~ v Serving Alleghany County, Botetourt County, Clifton Forge, Covington, Craig County, Roanoke City, Roanoke County, Salem, and the Town of Vinton 313 Luck Avenue, SW / P.O. Box 2569 / Roanoke, Virginia 24010 Phone: 540.343.4417 / Fax: 540.343.4416 C~~nis~on E-mail: rvareC~rvarc.org / www.rvarc.org OVERVIEW OF ACTIVITIES/ACTIONS Roanoke Valley-Alleghany Regional Commission Meeting Thursday, June 28, 2001 • Approved proposed FY 2002 Budget totaling $1,280,422 (total budget includes $417,000 in pass-thru funds). Some highlights of Revenues and Expenditures include: (1) the Commission received notification that it will receive a Ride Share grant in the amount of $123,765; (2) the Commission will provide up to a 5°/~ merit increase for staff; and (3) the Commonwealth will reduce Regional Competitiveness funds for the Fifth Planning District Regional Alliance by $64,672. • Approved proposed FY 2002 Work Program. The work program includes projects categorized under Rural Regional & Local Transportation and Regional and Local Economic & Community Development. (Attachment) • Approved a resolution of appreciation to Helen Smythers, the Commission's Chief of Community Development. The resolution recognized Ms. Smythers for her past 18 years of service with the Regional Commission. Ms. Smythers' resignation from the Commission was effective June 21, 2001. • Approved a draft Statement to be presented at the July 11 Virginia Transportation Program Meeting (formerly known as the VDOT Preallocation Hearings). Some of the items to be covered in the Statement include: improvements to I-81, Route 11/460, Bent Mountain Road, Route 220 North, Route 220 South, Route 43, Plantation Road, replacement of two bridges in Clifton Forge, support for passenger rail service, and introduction of an intermodal facility in the Highlands. The Commission's Vice Chair, Don Davis, will present the Statement at the Salem meeting on July 11, and Chairman Kessinger will present the Statement at the Staunton meeting on July 16. • The Commission gave favorable comment on six Intergovernmental Reviews: three from the Roanoke Regional Airport Commission (Six-Year Plan, FY 2001-02 --- Capital & Maintenance Projects, Promotion & Air Service Projects, and Noise Abatement Program) and three from Alleghany County (Boiling Springs Housing Improvement CDBG application, and two "Build a Better Future" projects). Page -2 ~ -~ U • Commissioner Lee Osborne, serving as Chairman of the Commission's SERDI Assessment Committee, reviewed the recommendations found in "A Proposal to the Roanoke Valley-Alleghany Regional Commission to Address the Issues Presented in the SERDI Commission Assessment". [In the spring of 2000, the Commission worked with representatives from the Southeast Regional Directors Institute (SERDI) to examine the region's needs and compare those needs to the programs and activities of the Regional Commission. Focus group sessions were held with various community and regional leaders to examine the Regional Commission from their perspectives. SERDI developed an "Assessment Report" from the focus group discussions. The Regional Commission then established an Assessment Committee, chaired by Lee Osborne, whose role it was to review the material provided by SERDI and to prepare recommendations for the Commission to consider.] Commissioners agreed that the Assessment Committee would remain an active working committee and would report back in six months on the status of the proposed recommendations. • Mr. Strickland stated that the Appalachian Regional Commission is up for Congressional reauthorization. Some commission members asked if it would be possible to add the Roanoke Valley communities to the ARC service area during the reauthorization process. Mr. Strickland indicated that it might be difficult to add new communities to ARC, but suggested that Senator Warner's office be contacted concerning this matter. Commissioner Lee Eddy moved that the Regional Commission draft a resolution to the appropriate federal officials requesting that all communities in the Roanoke Valley-Alleghany region be included in the Appalachian Regional Commission service area. V~ -~ ~ Roanoke Valley-Alleghany Regional Commission FY2002 WORK PROGRAM REGIONAL AND LOCAL PROJECTS Rural Regional Transportation • Continued enhancement of the MPO transportation planning activities - to coordinate highway improvements in the urbanized area. • Support the development of a regional bike/pedestrian trail plan and work with the CVB, local governments and National Forest representatives to "package" the plan. • A feasibility study of an "Intermodal Center" in Clifton Forge at the CSX railway site (part of the 26 acres no longer used by CSX). This Center would be linked with the CSX and NS Railroads, Interstates S 1 and 64, and the proposed Port of Entry and Foreign Trade Zone expansion in region. • Rural Transportation Planning Program Management. • General Technical Assistance (Rural). Rural Local Transportation • Analysis of the study by Frazier Associates for Clifton Forge Main Street -look at the impact of the recommendations of the study on traffic and pedestrian circulation. • Feasibility Study of a Fincastle Bypass for Botetourt County. • Provide transportation technical services to the Town of Vinton in assessing traffic flows on the major highway coordinators (including the downtown) and assist the Town in preparing projections for future traffic on these corridors. • Alleghany County Long Range Transportation Plan (Phase I). Re,aional Economic & Community Development • Continued support for the Regional Long-Range Water Supply Planning process. • Coordination of the regional elements of the NPDES Phase lI program and continued support of regional stormwater management planning. • Technical assistance to local governments and the Regional Alliance in examining the current capacity and firture telecommunication infrastructure needs of the region. Support local governments in the Alleghany Highlands on a Regional Summit to discuss common needs and goals and develop possible avenues to support what comes out of the Summit and provide coordination of local government meetings in the Alleghany Highlands if requested. N-~° • Support for regional tourism effort in the Alleghany Highlands. • Regional socio-economic and data analysis from the 2000 Census to assist in economic development efforts. • Continue to work with local governments on land use issues from a regional perspective. • Support the Regional Alliance in the development of the Regional Economic Strategy. • Support regional emergency services planning -help assist in coordinating a regional effort. • Prepare an annual "progress report" on regional service agreements/contracts to illustrate the level of on-going cooperation among local governments. Loca! Economic & Community Development • Provide technical assistance for grant preparation and short-term projects when requested. • Support in updating Botetourt County's 1995 Recreation Plan -support of County's Parlcs and Recreation Committee. Project will entail inventory of existing sites/facilities and review this inventory against state standards for community recreation. • Provide socio-economic statistics and data analysis from the ?000 Census to assist the Town of Vinton in updating its Comprehensive Plan. • Complete Craig County's Comprehensive Plan aizd assist in updating land use regulations following completion of the Comprehensive Plan. • Assistance with completion of the Salem Solid Waste Management Plan. ~,_io Roanoke Valley Area Metropolitan Planning Organization UNIFIED PLANNING WORK PROGRAM Fiscal Year 2002 (July 1, 2001 June 30, 2002) Approved by the RVAMPO Policy Board on April 26, 2001 Roanoke Valley Area Men-opolican Planning Organization do Roanoke Valley-Alleghany Regional Commission 313 Luck Avenue, SW, P.O. Box 2569 Roanoke Virginia 24010 540-343-4417 540-34313416 (fax) www.rvarc.org ROANOKE VALLEY AREA MT O METROPOLITAN ~~// 1~.,J PLANNING ORGAAIIZATION ~V -1 b Approved as a Final Report by the Roanoke Valley Area Metropolitan Planning Organization (RVAMPO), April 26, 2001. Prepared on behalf of the Roanoke Valley Area Metropolitan Organization by the Roanoke Valley-Alleghany Regional Commission staff through a cooperative process involving the cities of Roanoke and Salem, the counties of Botetourt and Roanoke, the town of Vinton, the Greater Roanoke Transit Company, the Roanoke Regional Airport Commission, the Virginia Department of Transportation, the Department of Rail and Public Transportation, the Federal Highway Administration, and the Federal Transit Administration. The preparation of this program was financially aided through grants from the Federal Highway Administration, Federal Transit Administration, and the Virginia Department of Transportation. n,~ TABLE OF CONTENTS FY 2002 UNIFIED PLANNING WORK PROGRAM Program Administration, Activities, and Budget RESOLUTION .........................................................................................................................ii INTRODUCTION ................................................................................................................... 1 PROPOSED FY 2002 WORK PROGRAM AND BUDGET ................................................ 5 1. Program Support & Administration .......................................................................... 5 1.01 General Administration & Operations .................................................................. 5 1.02 Training and Staff Development .......................................................................... 5 1.03 Work Program Management ................................................................................ 6 2. Program Activities ..................................................................... 6 2 01 ................................ Lon Ran e Trans ortati Pl d .. . g g p on an up ate ............................................................. .. 6 2.02 Transportation Improvement Program ............................................ 7 2.03 .................... Public Involvement Activities ........................................................ .. 8 2.04 ...................... Seminars and Special Events 2.05 ................................................................................ 8 Technical Support Activities 2.06 ................................................................................. 9 Freight Analysis 2.07 .................................................................................................. Roanoke Valley-Allegheny Bicycling Guide ...................................................... . 9 10 2.08 Roanoke City Greenway Prioritization ............................................. 10 2.09 .................. Research into FRA Guidance ............................................................................. 11 2.10 Route 419 Consensus Building .......................................................................... 11 2.11 Route 460 East Study Assistance ....................................................................... 12 2.12 General Technical Assistance ....................................................... 12 2.13 ..................... Transit Development Plan (Survey) ................................................................... 12 2.14 Economic Impacts of Valley Metro .................................:.................................. 13 Figures: Figure 1: Map of the RVAMPO Study Area and Roanoke MSA ................................................ 2 Figure 2: Voting Membership on the RVAMPO Policy Board ................................................... 3 Figure 3: FY 2002 RVAMPO Proposed Funding by Federal, State and Local Sources ...................................................................................................... 4 Figure 4: FY 2002 RVAMPO Proposed Revenues and Expenditures b F d 1 y e era ,State and Local Sources ......................................................................... 14 Figure ~: FY 2002 VDOT State Planning Program (SPR) Elements Supporting the Roanoke Area Work Program ........................................................... 15 ROANOKE VALLEX AREA NLETROPOLTTAN PZANNINO OROANZZATION ~ ~~ a division of the Roanoke Valley-.Alleghany Regional Commission Post Office Boz 2569 _ E-maz1: cvarc 313 Luck Avcnue, SW ~ ~C~ ~rvarc.ocg Roanoke, Virginiz 24010 Ph' S'~4'343'~17 FZZ: 540-343416 The 26th day of April, 2001 RESOLUTION by the Roanoke Valley area Metropolitan Planning Organization Approving the FY 2002 Unified Planning Work Program WHEREAS, the FY 2002 Unified Plannin,~ Work Pro ram will serve as the basis for al I Federal Department of Transportation (DOT) funding participation and will be included in all requests for DOT planning funds, and WHEREAS, this Work Program details afl transportation and transportation-related planning activities anticipated within the area during the coming fiscal year, and WHEREAS, this Work Program has been thoroughly reviewed by the Transportation Technical Committee; BE IT THEREFORE RESOLVED, that the Roanoke Valley Area lvtetropolitan Planning Organization does hereby approve and adopt the FY 2002 Unified Planning Work Pro ram. ~~~~%--- Howard C. Packett Vice Chairman 1~lcmbcn: Botctourt County, Ciry of Roanoke, Roanoke County, Ciry of Salcm, Town of V~iaton, Roanoke Vallry-1Slleghany Regional Commission, Greater Roanoke Transit Company, Roanoke Regional :'airport, Yrginia Department of Transporncion INTRODUCTION The Unified Planning Work Program (UPWP) for transportation planning identifies all activities to be undertaken in the Roanoke Valley Area ivletropolitan Planning Organization (RVAMPO) study area for the fiscal year 2002. The UPWP provides a mechanism for the coordination of transportation planning activities in the region, and is required as a basis and condition for all federal funding assistance for transportation planning by the joint metropolitan planning regulations of the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA). The work tasks within this UPWP are reflective of issues and concerns originating from transportation agencies at the federal, state and local levels. The descriptions of the tasks to be accomplished and the budgets for these tasks are based on the best estimate of what can be accomplished within the confines of available federal, state and local resources. The Intermodal Surface Transportation Efficiency Act of 1991 created a number of planning requirements. In October 1993, the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA) issued final regulations regarding metropolitan planning. The Transportation Equity Act of the 21 S` Century (TEA-21), which became law in June 1998, reaffirms the structure of the metropolitan planning process. Most of the modifications to the process are aimed at streamlining and strengthening the provisions included in ISTEA. The Roanoke Valley Area Metropolitan Planning Organization (RVAMPO) has developed this work program to address the final metropolitan planning regulations and the new requirements in TEA-21. l~letropolitan Planning Area The RVAMPO planning area consists of the Cities of Roanoke and Salem, the Town of Vinton, and portions of the Counties of Botetourt and Roanoke. See Figure 1 for an illustration of the region. Based on the 2000 Census, the RVAMPO planning area population was 215,066 and encompasses a land area of 216 sq. miles. The planning area consists of a small geographic portion of the Roanoke Metropolitan Statistical Area (MSA), defined as of 1990 to consist of the Cities of Roanoke and Salem, the Town of Vinton, and the Counties of Botetourt and Roanoke (See Figure 1). However, the RVAMPO planning area holds the majority of the MSA population. The total Roanoke MSA 2000 population was 235,932 and encompasses a land area of 856 sq. miles. Air Quality Consideration In 1997, the Environmental Protection Agency (EPA) made an amendment to the Clear Air Act s National Ambient Air Quality Standards (NAAQS). The amendment essentially replaced the 1- hour ozone standard with a more stringent 8-hour standard. Over the past three years the ozone levels taken at the monitor in the Roanoke area have exceeded the new 8-hour standard. Due to ~y.~o i ~ j/ Figure 1: RVAMPO Planning Area and Roanoke MSA III ~Y -1~ these exceedances, the RVANIPO and it member localities have recently worked with the Virginia Department of Environmental Quality to establish a nonattainment boundary for the Roanoke area. This agreed upon boundary will encompass the entire Roanoke MSA (see Figure 1). The EPA required that all areas that exceed the new standard establish a nonattainment boundary and submit it to them for review. The recommended boundary for the Roanoke area was submitted along with the others from around the Commonwealth of Virginia in June 2000. Since that time, EPA s new 1997 standards have come under legal challenge. The challen ge subsequently went to the U.S. Supreme Court in the fall of 2000. The U.S. Supreme Court upheld EPA s standards, but questioned how they were to implement them.' At this time EPA is still in the process of determining how to proceed with the designation of new nonattainment area (including Roanoke). If, during the next year, the EPA designated the Roanoke MSA as an air quality nonattainment area, staff will include activities to address the issue as it develops the Long Range Transportation Plan update and Transportation Improvement Program. In addition, staff will work with other agencies to develop an ongoing air quality consultation process. Responsibilities for Transportation Planning The Roanoke Valley Area Metropolitan Planning Organization (RVAMPO) is the organization responsible for conducting the continuing, comprehensive, and coordinated (3-C) planning process for the Roanoke Valley area in accordance with requirements of Section 134 (Title 23 U.S.C.) of the Federal Highway Act of 1962, and Section 8 of the Federal Transit Act. The RVAMPO is the official Metropolitan Planning Organization for the Roanoke Valley area, designated by the Governor of Virginia, under Section 134 of the Federal Aid Highway Act, and the joint metropolitan planning regulations of FHWA and FTA. The policy making body of the RVAMPO is its Board which consists of fourteen voting members (see Figure 2). The voting membership of the Policy Board consists of two representatives each from the Cities of Roanoke and Salem, the Counties of Botetourt and Roanoke, and the Town of Vinton; and one representative each from the Virginia Department of Transportation, the Greater Roanoke Transit Company, the Roanoke Regional Airport Commission, and the Roanoke Valley-Alleghany Regional Commission. Figure 2: Voting Membership on the RVANIPO Policy Board Botetourt County 2 representatives Roanoke County 2 representatives City of Roanoke 2 representatives City of Salem 2 representatives Town of Vinton 2 representatives Greater Roanoke Transit Company 1 representative Virginia Department of Transportation 1 representative Roanoke Regional Airport Commission 1 representative Roanoke Valley-Alleghany Regional Commission 1 representative 3 -1~ Other agencies with non-voting membership on the RVAMPO Policy Board include: the Virginia Department of Rail and Public Transportation, Federal Highway Administration and Federal Transit Administration. The day-to-day operations of the RVAMPO are performed by staff of the transportation planning division of the Roanoke Valley-Alleghany Regional Commission. The staff, in conjunction with RVAMPO's member agencies, collect, analyze and evaluate demographic, land use, and transportation data to understand the transportation system requirements of the area. They also prepare materials for use at Board and Committee meetings as well as any existing sub- committee meetings. The professional staff members participate in all RVAMPO meetings, provide expertise as needed, and provide administration of the transportation planning program. In addition, staff members represent the agency at other meetings of importance to planning activities within the region. Total Proposed Funding by Federal Source for FY 2002 The primary funding source for transportation planning activities included in this work program are the FHWA Section 112 (PL), FTA Section 5303, and FHWA State Planning and Research (SPR). The proposed funding amounts (including state and local matching funds) for the RVAMPO work program are shown in Figure 3 below. Funding levels for this UPWP are slightly higher than in FY 2001. The FY 2001 combined allocation, not including carryover funding, was 5323,684; while the FY 2002 combined allocation, not including carryover funding, is $331,426. This is an increase of 57,742 or 2.4%. The reason unobligated (carryover) funding is not considered in this comparison, is that it is not a consistent source of funding from year to year. Note, however, that the funding proposed for use in this UPWP does include a substantial amount of unobligated funds from FY 2000. This funding will allow the RVAMPO to undertake additional activities that would not be included in a "typical" years work program. Figure 3 FY 2002 RVA1tiIP0 PROPOSED FUNDING BY FEDERAL, STATE AND LOCAL SOURCES (July 1, 2001 to June 30, 2002) FHWA FTA GRAN D Section 112 (PL) Section X303 TOTAL 80% Fed & 80% Fed & 20 % StateiLocal 20 % State/Local New FY 2002 277,816 53,610 I 331,426 Unobligated FY 2000 170,098 - - 170,098 TOTAL 4=17,914 X3,610 X01,524 4 1~ ~j0 PROPOSED FY 2002 WORK PROGRAM AND BUDGET 1. Planning Process Support & Administration 1.01 General Administration & Operations Objective and Description: This task includes ongoing activities that ensure proper management and operation of a continuing, comprehensive, and coordinated (3-C) planning process as described in the 3-C Memorandum of Understanding. The primary objectives of this task are to (1) implement the FY 2002 UPWP throughout the fiscal year and provide all required administrative functions including all accounting functions, personnel administration, office management, financial reporting, contract administration, and purchase of necessary office equipment; and (2) to support the activities of the RVAMPO through the preparation of reports, presentations, agendas, minutes and mailings for all Policy Board and Technical Committee meetings, as well as attendance at those meetings. Attendance at staff meetings and timekeeping are included in this task as well. In addition, staff will annually evaluate the validity of the current 3-C Agreement between the RVAMPO, Virginia Department of Transportation, and the Greater Roanoke Transit Company. If any areas of concern are identified, staff will prepare a report identifying the issue(s) and provide possible solutions. Since this is an agreement between three organizations, any change to the Agreement will need to be reviewed and approved by each. Products: Efficient office operation, accurate financial information, preparation of quarterly reports, preparation of information in support of RVAMPO activities, and a up-to-date 3-C Agreement that clearly identifies that roles and responsibilities of each party involved in the metropolitan planning process. Estimated Bccdget: $ 68,688 (included for planning purposes only; not intended to be restrictive) 1.02 Training and Staff Development Objective and Description: To meet the growing demands of an ever changing region, and those of new and updated federal transportation regulations/guidelines, it is important to educate and maintain a staff and Board/Committee members that can respond to these challenges. This task will help insure that by providing on-going training and development of staff, Policy Board and Technical Committee members. Products: Well-trained and informed RVAMPO staff, Policy Board and Technical Committee members. Estimated Bc~d;et: $ 12,690 (included for planning purposes only; not intended to be restrictive) 5 ~-io 1.03 Work Program Management Objective and Description: To meet the requirements of 23 CFR Part 420 and 23 CFR Part 450, the RVAMPO, in cooperation with the Virginia Department of Transportation, the Virginia Department of Rail and Public Transportation, and the Greater Roanoke Transit Company, is responsible for the development of a Unified Planning Work Prod am (UPWP). This UPWP describes all regional transportation planning activities anticipated in the Roanoke Valley area between July 2001 and June 2002, that will utilize federal funding, including Title I Section 134 metropolitan planning funds, and Title III Section 8 metropolitan planning funds. The UPWP also identifies state and local matching dollars for these federal planning programs. This task provides for management of the FY 2002 UPWP. If during FY 2002 an amendment to the UPWP is deemed necessary, due to changes in planning priorities and/or the inclusion of new planning projects, staff will identify and detail such amendments for consideration by the MPO Policy Board. This task also provides for the development of a UPWP for FY 2003. The document will incorporate suggestions from federal funding agencies, state transportation agencies, transit operating agencies, local governments participating in RVAMPO, and the public through the RVAMPO s public involvement process. The new UPWP will be presented in draft to the RVAMPO Technical Committee and Policy Board in February 2002, as a revised draft in March 2002 and as a final document for adoption in April 2002. The approved UPWP will be printed, distributed to the Policy Board, and made available to the public. Products: UPWP for FY 2003 and amendments to the FY 2002 UPWP. Estimated Budget: $ 17,541 (included for planning purposes only; not intended to be restrictive) 2. PROGRAM ACTIVITIES 2.01 Long Range Transportation Plan update Objective and Description: On August 23, 2000, the RVAivIPO Policy Board adopted an update to the financially constrained Long Range Transportation Plan (LRTP) for the Roanoke Valley area. That Plan update has a horizon year of 2020. Federal law requires that the RVAMPO update and approve its LRTP every five years, and that the Plan must have a 20-year horizon at the time of adoption. In addition, if the LRTP horizon year goes below 20-years, and the RVAIvIPO wishes to add a project to the Plan, a complete update of the LRTP must be performed. Soon after the adoption of the LRTP update in August 2000, a need arose to add a project to the LRTP. This need initiated a new update to the LRTP. The activities necessary to undertake an update to the LRTP were started in FY 2001. This task is a continuation of the work begun in FY 200 I . 6 N -1 b The primary activities begun in FY 2001 as part of this update include the development of socioeconomic data for the base year (2000) and forecast year (2025), an update of the travel demand forecast model, development of financial forecasts, review of the current study area boundary, and initiating efforts to get the public involved in the update. As necessary, staff will continue these activities in FY 2002 with the basic objective of ensuring that the LRTP goals and objectives continue to be relevant, given the most current information, data, and projections available. The LRTP update will include the development of a financially constrained list and an unconstrained list of transportation projects. This task will require the active support of the Technical Committee and a thorough public involvement process. Products: An update of the Long Range Transportation Plan for the Roanoke Valley area with a horizon year of 2025. Estimated Budget: $ 35,842 (included for planning purposes only; not intended to be restrictive) 2.02 Transportation Improvement Program Objective and Description: As required by federal planning regulations, the Transportation Improvement Program (TIP) for the Roanoke Valley area is a three-year program of highway, transit, bicycle, pedestrian, safety, and transportation enhancement projects receiving federal funds. State and locally funded projects are also included in the TIP for coordination purposes. The TIP is updated each year and must be approved by the NIPO s Policy Board and the governor of Virginia. The TIP is required as a condition for all federal funding assistance for transportation improvements within the RVAMPO area. The general public and all other interested parties will be given an opportunity to review and comment on the proposed TIP as described under the RVAMPO s adopted public involvement policy. To facilitate public review, the TIP will be accessible .electronically through the Internet and at major public libraries. This task provides for the development and maintenance of a regional Transportation Improvement Program for FY 2002-2004, as well as advanced preparation for FY 2003-2005. This task will require active support of all RVAMPO committees and coordination with member agencies. Some of the major activities that will be undertaken as part of this task include amending the current TIP as needed, preparation of the RVANIPO Self-Certification Statement and activities to assure that the Statement of being followed, and the preparation of an annual listing of projects for which federal funds have been obligated in the previous year. Products: FY 2002-2004 TIP, amendments to the FY 2001-2003 TIP, listing of TIP projects with obligated federal funding in preceding year. Estimated Budget: $ 22,169 (included for planning purposes only; not intended to be restrictive) 7 t.~yj .r ~ 1./' 2.03 Public Involvement Activities Objective and Description: Federal and State transportation planning laws and regulations require public involvement in the transportation planning process. These requirements reflect the fact that transportation decisions are more likely to be effective, add value to the surrounding communities, and be implemented in a timely manner when the public is involved in the process. The primary objective of this task is to conduct appropriate activities to offer community and interest groups and the general public an opportunity for input to plans and programs. In 1994, in response to federal planning regulations, the RVAVIPO Policy Board adopted a public involvement policy. Staff is currently in the process of updating this policy in an effort to enhance the current public involvement activities of the RVANIPO. As part of this update, staff is recommending that the RVAMPO Policy Board establish a Community Advisory Committee. This Committee would be used to provide additional public input into the transportation planning process. In an effort to address Environmental Justice and Title VI of the Civil Rights Act of 1964, staff is currently in the process of researching how to better obtain input from groups (minority and low income communities) not traditionally involved in the regional transportation planning process. Special outreach efforts will result from this research.in FY 2002; including a community profile based on the 2000 Census. Other activities to insure ongoing public involvement in the regional transportation planning process will include the development of a Citizen s Guide to Transportation Planning, better utilization of a newsletter and the Internet, marketing efforts, and biannual review of the RVAMPO public involvement policy. Products: A proactive public involvement process that provides complete information, timely public notice, full public access to key decisions, and supports early and continuing involvement of the public in developing plans and TIPs; development of a Citizen s Guide to Transportation Planning; a community profile based on the 2000 Census; and a quarterly newsletter. Estimated Budget: $ 30,942 (included for planning purposes only; not intended to be restrictive) 2.04 Seminars andSeminars and Special EventsEvents Objective and Description: To help address transportation related issues that the Roanoke Valley area is or will be facing, the RVANIPO will consider hosting or co-hosting a seminar or special event that helps to address one or more of these issues. To accomplish this task, staff will work with the RVAMPO Policy Board and Technical Committee, and other groups to identify important issues that the Roanoke Valley area is or will be facing. Staff will participate in the coordination of any seminars or special events that the RVANIPO intends to host. 8 a~ Products: One or more seminar(s) or special event(s) that addresses any current or future transportation related issues that the Roanoke Valley area maybe faced with. Estimated Budget: $ ?0,573 (included for planning purposes only; not intended to be restrictive) 2.05 Technical Support Activities Objective and Description: The objective of this task is to research, develop, maintain, and analyze data for use in corridor management plans, project scoping, technical assistance, travel demand model updates, management system development, and other plan/study development. This task includes a number of recumng efforts in• support of RVAMPO's transportation planning efforts. Detailed information for activities performed as part of this task are provided below. • Collect and organize planning studies, development impact analyses or other studies that contain information related to transportation system performance. Will include creating a list of studies containing a short description of the study, date and author. • Review traffic count information provided by VDOT and any other sources; determine if any additional counts need to be taken to enhance the coverage of the regional transportation system. Collect Vehicle Nliles of Travel (VMT) data from VDOT. Identify intersections for which turning movement counts should be performed and have counts performed by a consultant. Consider publishing yearly report presenting recent counts with all applicable historical counts along with maps. • Review current GIS data layers for the region and determine if any updates need to be made. Most specifically, this will include a review the road network for the region. • Review existing travel time surveys; consider choosing a specific time (fall or spring) to conduct all surveys to ensure the comparability of future surveys. After the initial survey period, surveys will be conducted on a permanent schedule (every two -five years). Products: Data that are current and readily available for use in studies, plans and decision- making activities. This activity should help increase the productivity of other activities that staff is involved in. Estimated Budget: 8 58,486 (included for planning purposes only; not intended to be restrictive) 2.06 Freight Analvsis Objective and Description: The objective of this task is to prepare a comprehensive profile of the freight tlows in the Roanoke region. To accomplish this task an inventory of existing data sources will need to be developed, and then analyzed to identify any additional data needs. The primary data source that will be relied upon for this analysis is the 1998 TRANSEARCH 9 N ~-~ database which the VDOT has purchased from Reebie. In addition, the data collection effort will consist of telephone or personal interviews with freight transportation stakeholders (shippers, receivers, and transportation service providers). If the need for additional data is identified, consideration will be given to conducting roadside origin-destination and goods movement surveys on major routes in the region. When completed, this set of data will be used for developing the freight flow and transportation infrastructure profile of the Roanoke region. This will involve identifying the key transportation infrastructure components and their operating characteristics, summarizing the commodity flow patterns, and providing an overall evaluation of the system s strengths and weaknesses. Long-term objectives of this analysis, which will not necessarily be accomplished in FY 2002, are the development of a methodology for evaluating freight transportation projects, developing freight demand forecasting model capabilities, and evaluating the feasibility of operating Intermodal facilities. Products: An analysis documenting the preparation of a comprehensive profile of the freight flows in the Roanoke region Estimated Bud; et: $ 56,270 (included for planning purposes only; not intended to be restrictive) 2.07 Roanoke Vallev-Alleahanv BicvclinQ Guide Objective and Description: This task will involve the development of a bicycling guide specific to the Roanoke Valley-Alleghany region. This guide will act as an introduction to bicycling in the Roanoke Valley-Alleghany region, and it will highlight the benefits of bicycling as a means of transportation. The existing Rural Bikeway Plan and MPO Bikeway Plan will be heavily used as input into the development of this guide. Products: A bicycling guide specific to the Roanoke Valley-Alleghany region that compliment VDOT s 1999 Virginia Bicycling Guide. Estimated Budget: $ 8,344 (included for planning purposes only; not intended to be restrictive) 2.08 Roanoke Citv Greenwav Prioritization Objective and Description: The City of Roanoke has requested that staff assist with their effort to prepare a priority list of greenways within the City. This effort should be based on the greenway system outlined in the Conceptual Greenway Plan; include a ranking of each proposed greenway that considers benefits such as the potential link with other greenways or public buildings, possible uses for transportation, aesthetic benefits, recreational benefits and environmental benefits; consider aspects such as the predicted difficulties in obtaining easements, the expected level of neighborhood support and the impact on flooding in the area; 10 V',MD include a discussion of the aspects that may impact construction costs and potential funding sources; and suggest additional greenways that would enhance the City greenway system. Products: Assist City staff in coordinating the development of a priority list of greenways for the Ciry of Roanoke. Estimated Budget: $ 7,212 (included for planning purposes only; not intended to be restrictive) 2.09 Research into FRA Guidance Objective and Description: At the request of Roanoke City, staff will conduct research into the Federal Railroad Administrations new regulations dealing with "quiet zones" that have the potential to impact Roanoke. Staff will research the new regulations to determine how the city can best address the new guidelines. Products: A report documenting the new regulations, including suggestions on how Roanoke City can best incorporate these regulations at rail crossings within the City. Estimated Budget: $ 5,075 (included for planning purposes only; not intended to be restrictive) 2.10 Route 419 Studv Consensus Building Objective and Description: The Salem District of the Virginia Department of Transportation recently identified several corridors within the Roanoke Valley area that they feel should be studied for traffic capacity and development. Since that time, VDOT s Transportation Planning Division has prepared a draft capacity analysis for the corridor. VDOT s goal is to have the local governments and the RVAMPO provide feedback on this analysis, and then to move forward with involvement from the local governments and the RVAMPO in finalizing the study. Since the local governments have an important role in how development occurs, it is imperative for the success of this study that they be involved in the study process. This study will address how to plan for future development along the corridor in terms of traffic management; which includes safety issues and access management. Even though only a small portion of the Route 419 corridor has been identified for future improvements in the RVAMPO Long Range Transportation Plan, it is one of the most important travel corridors in the Roanoke Valley region. Where is was once a corridor that provided a link between the developed areas in the western and southern portions of the Valley, it now provides access to numerous residential and business developments that now flank most of its entire length. VDOT has requested that staff help coordinate outreach activities and provide information to the local jurisdictions and public during the process of developing this study. Before this activity can begin, staff will need to meet with various VDOT staff and the local governments to prepare a more detailed scope of work to help guide the process of completing this study. N--a Products: A study prepared by VDOT, with involvement from the local governments and the RVAMPO, which will address how to plan for future development along the Route 419 corridor. Estimated Budget: S 16,389 (included for planning purposes only; not intended to be restrictive) 2.11 Route 460 East Studv Assistance Objective and Description: The County of Roanoke has scheduled to begin a corridor analysis of Route 460 East within their jurisdiction, and have requested assistance from staff to help provide transportation related information and perform technical analysis as needed. The County s goal with this study is to develop a plan for the corridor that addresses both land use and transportation. Some of the specific issues that staff will help with include access management, capacity analysis, provide traffic volumes and accident data, and transit service potential. Products: Provide transportation related information and perform technical analysis as requested by Roanoke County staff during the development of their Route 460 East Corridor Study. Will include attending meetings as requested. Estimated Budget: $ 4,76 (included for planning purposes only; not intended to be restrictive) 2.12 General Technical Assistance Objective and Description: This task includes staff support for specific transportation planning activities as requested by member jurisdictions, Valley Metro, RADAR, the Virginia Department of Transportation, the Virginia Department of Rail and Public Transportation, the Federal Highway Administration, and/or the Federal Transit Administration. This task provides flexibility for staff to respond to short-range requests or issues that may arise during the fiscal year. Some of the items that staff has addressed in past include: assistance in developing Transportation Enhancement Grant applications, small traffic impact analysis, and route mapping for Valley Metro. Products: Participate in minor transportation related activities as requested. Estimated Budget: $ 16,810 (included for planning purposes only; not intended to be restrictive) 2.13 Transit Development Plan update (Survey) Objective and Description: In the early 1990 s, staff working with Greater Roanoke Transit Company (GRTC), developed a Transit Development Plan to help GRTC take specific steps toward alleviating present perceived deficiencies and work toward accomplishing long term l2 ~~~ policy. The plan provided an assessment of the relative benefits in pursuing particular strategies and recommended an implementation program. Part of the planning process involved an on- board survey and a telephone survey of transit non-users in the service area. It is the intention of this task to recreate these surveys as an early stage of updating the Transit Development Plan. Staff will work with GRTC to coordinate these surveys. They will be conducted in the latter part of FY 2002. The telephone survey will involve the use of a consultant. The Transit Development Plan update will be continued/finalized in FY 2003. Products: Completion of an on-board survey and a telephone survey of transit non-users in the service area. Estimated Budget: $ 22,673 (included for planning purposes only; not intended to be restrictive) 2.14 Economic Impacts of Greater Roanoke Transit Companv Objective and Description: The services provided by the Greater Roanoke Transit Company (GRTC) enhance the local economy in many ways. To gain a better understanding of just how GRTC benefits the City of Roanoke and surrounding localities, staff, coordinating with GRTC, will hire a consultant to prepare a report documenting this information. Products: A report documenting the economic impacts of GRTC. Estimated Budget: ~ 22,666 (included for planning purposes only; not intended to be restrictive) 13 w O V1 -.~ V O .a C z w Q ,.~ w Q L:U ~.r w 7 `~ J ~z A z C/] w z w w Q W O O .ry. O .^... 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(`I N N CSI C`1 N C~1 N hl (~I (V C~i (~1 CV ~ ~ U ~ Nti E -- w N ~~ ~ v' N -~~ Figure 5 FY 2002 VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) STATE PLANNING PROGRAM (SPR) ELEMENTS SUPPORTING THE ROANOKE AREA WORK PROGRAM (July 1, 2001 to June 30, 2002) Federal Highway Administration PROPOSED EXPENDITURES SPR Allocation FHWA VDOT Match TOTAL 1. Program Support & Administration 26,000 6,500 32,500 1.01 General Administration & Operations 1.02 Training and Staff Development 1.03 Work Program Management 2. Program Activities 99,600 24,900 124,500 2.01 Long Range Planning 2.02 Transportation Improvement Program 2.03 Public Involvement Activities 2.04 Seminars and Special Events 2.05 Technical Support Activities 2.06 Freight Plan 2.07 Roanoke Valley-Alleghany Bicycling Guide 2.08 Roanoke City Greenway Prioritization 2.09 Research into FRA Guidance 2.10 Route 419 Consensus Building 2.11 Route 460 East Study Assistance 2.12 General Technical Assistance Total Proposed Expenditures: 125,600 31,400 157,000 1~ c~~~~~~ II~ ~t~tt~~~~ N-11 ,~ ,~xx~~~t~" ~~ t.~ O~ ROANO~ F ~, , A ti ~ 2 G1 2 J d~ 1838 DECLARINCr THE WEEK OF NOVEMBER 19 - 23, 2001 AS "THE WEEK OF THE FAMILY" WHEREAS, the incidence of child abuse and neglect has reached alarming proportions in the United States, and WHEREAS, 8,237 children were abused or neglected in Virginia in 1998-99 and 295 children were abused or neglected in the Roanoke Valley; and WHEREAS, Prevent Child Abuse Roanoke Valley is committed to supporting families through programs that will prevent child abuse and neglect; and WHEREAS, every child has a right to live rather than to exist, to be a person rather than a possession and to be equal with every other human being, regardless of age; and WHEREAS, all children deserve to have loving hugs, warm homes and tender care from parents and adults who make them feel safe and happy and loved; and WHEREAS, Roanoke County wishes to offer its endorsement of the Prevent Child Abuse Roanoke Valley campaign to raise awareness in the community about their agency and services. IYOW, THEREFORE, I, H. Odell "Fuzzy" Minnix, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the week of lYovember 19 - 23, 2001 as '"THE WEEK OF THE FAMILY"; and FURTHER, urge our citizens to support the planned activities to promote healthy families, happy children and a stronger community. , (. ', , u H. Odell "Fuz nnix, Chairman Elmer C. Hodge, County Administrator ATTEST: Mary H. Allen, Clerk to the Board ~• ACTION NO. AT A REGULAR MEETING OF THE .BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 AGENDA ITEM: Report of Claims Activity for the Self-Insurance Program COUNTY ADMINISTRATOR'S COMMENTS: This has been a great program for the County. There are no unusual items this period and we are pleased to present this to you. SUMMARY OF INFORMATION: In accordance with the Self-Insurance Program, Ordinance #61494-4, Section 2-86.C, attached is the Fiscal Year to Date claims activity and status report including the Fourth Quarter which ended June 30, 2001. Attachment A -Auto, Attachment B -General Liability FISCAL IMPACT: None STAFF RECOMMENDATION: Respectfully submitted, Robert C. Jernigan Risk Manager ITEM NUMBER ~ 6' ~"" Approved by, C~ (~~~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ Denied () Johnson Received () McNamara _ _ Referred () Minnix _ To () Nickens _ cc: File N~~ ~ F' O Z O O O lf) U7 O O O O N M O O 1~ O N O O O O M O ~ O In V O V to O V O 'cY ~ O O W O O O N N O O O 00 m O O N V N O O N ~ O 00 ~!7 O ~ N N O ~ ~ l[") ~A CO M 00 ~ O ~ N O ~ a ~ M O !~ CD ~ 00 ~ (O ~ N _ Q N N f~ N a ~ °o O v N v W W o rn M W M - ~ f- d Q V7 ~ O m N O ~ N _O ~ !~ O ~ (/1 _O ~ N O o N _O a~ N _O m fn _O d N O c N _O c N 0_ ~ N O o N _O a~ N _O o N O c U a a~ N O m N _O c U p, o N O (n U U U U U U U U U U U O U U U U O U U O U Q' O ~ O N H o ~ O M W ~ (n Z ~ 0 U 0 U 0 U 0 U m ~ Y 0 U 0 U 0 U 0 U 0 U 0 U 0 U 0 U 0 U 0 U 0 U 0 U 0 U 0 U 0 U 0 U ~ ? g o Q ~ Q > Q > Q > Q > N ~ Q > Q > Q > Q > a > Q > Q > Q > Q > Q > Q > Q > Q > Q > Q > Q > O ~ w V) W ~ fn ~ ~ W (,~ ~ Z i LL J W ~ O N ~ O J _ 7 W Q 0 O H ~ I Q I yW. ~, L m co ~ f0 ~ ~ ~ C O - ~ ~ f- Q. ~ ~ m U L ~ 3 ~jJ O ~ ~ Q1 Z ~ W ~ ~ Y U Q r - 3 Y Y U in ~ N U L a~ > ~ L_ O ~ ~ c N ~ ~ U c w v ~ N ~ ~ Y ~ m ~ m x O ~_' ~ ~7 L Y ` y 'c ~ r U m c N 3 ~ N ~ .C > ~ Y ~ a Y U in N d C o N ~ ~- N ~ N Y U F= N U L 0 > °~ ,c O -O n y o <~ N U L O > 0 L ~ Y ` `~ rn C Y ~ m N U L o > y L O -O a N ~ in O r > L Y v ` N ~ w ~ ~ x ~ O U L a~ > ~ L_ O -O ~ c N m ~ °' U o > ~ .L... o U ~ in w o O O a3i ~ N Y U ~ N U L o > a~ L O -O ~ c N ~ ~ v > a-°i Y o. ~ L O C Y m L 'O N 0 O U r > °' U > Y n r O O C ~ -o ~ d > 3 ~ L 'O c ~ N U L o > a~ L O ~ .o c d `m ~ N U L N > m L o Y ` _ '~ a~ C Y U m N r j N '= O Y U ~ f/1 Y ` ~ O Y U ~ O U L o > a~ L O ~ -oo c O m ~ O > N L O Y U 2 N Y U .~~- O o a J Q ~ c ~ LL Z W ~ >N W O o cn w f>/1 O cn _ ~ a? >N O cn ~ t>o O cn O n. ~ >N O cn m ~ ca ~ 7 m = ~ .~+ t>/1 O cn O a O a _ > _ > O a O a ~ T +' O v O a _ ~ ~ ~, O v Z o 0 0 ~ ~ N Q CO U ~ O V ~ Q O -_ 0 0 0 N 00 N O O 0 0 0 N 00 N (~ ~ O 0 0 0 N M M O 0 0 0 N In O ~ O 0 0 0 N N ~ ~ O 0 0 0 N M r- ~ O 0 0 0 N N r O 0 0 0 N CO r O 0 0 0 N M ~ 0 0 0 N I~ ~ 0 0 N (D N O 0 0 N Cp N O 0 0 N N ~- N O 0 0 N N M O 0 0 N M N M O 0 0 N M N V O 0 0 N V N V O 0 0 N V N V O 0 0 N M O In O 0 0 N N O In O (O O O O ~ ~ ~ O O I~ O _N O O O O N O W N O O N O r M O O M O In O ~ l!') 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ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 AGENDA ITEM: Monthly Report from Clean Valley Council COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is the monthly report from the Clean Valley Council. The Board may recall that Lee Eddy was appointed to serve as the County's liaison to the Council and will be reporting periodically on their activities. ~~ Elmer C. Hodge County Administrator ACTION Approved () Motion by: Church Denied () Johnson Received () McNamara Referred () Minnix To () Nickens cc: File ------------------- VOTE No. Yes Abs Lee B. Eddy 2211 Pommel Drive Roanoke, Virginia 24018 Tel/Fax: 540/774-2930 MEMORANDUM To: Roanoke County Board of Supervisors Date: July 17, 2001 Subject: Monthly Report - Clean Valley Council (CVC) The CVC normally meets the fourth Tuesday of the month, but this month we met on the 3rd Tuesday, July 17. For the first time in a long while (maybe ever) we met at the Roanoke Valley Resource Authority Transfer Station. An updated list of CVC board members is attached. Vince Reynolds has resigned from the CVC board, but would like to rejoin in the future. He was present and was given a gift in recognition of his past service as president. Tom Cain, who has been Coordinator for Project Impact the past six months (replacing Maureen Castern) presented an overview of the program. He said most of the federal funds had disappeared and the program was now being funded mostly with local money. Nancy Bailey Duval announced that the CVC has decided on a second annual cleanup day for October 6. This cleanup will concentrate on waterways in the Valley. Allan Robinson nominated Paul Bridge (retired from Carilion) as a new board member, and his election was approved. Executive Director Ann Masters reported that the fiscal year ended June 30, 2001 with a total income of $108,310 and total expenses of $104,745. She indicated that CVC was on solid financial ground for the coming year. Ann Masters introduced the new Educator, replacing Kris Shad who has moved out of the area. Bonny Branch is a Roanoke area native who went to college and taught school in Colorado. She is now in a graduate program at Hollins University. Respectfully submitted, Lee B. Eddy Item No. ' y ~' ~ • AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: July 24, 2001 AGENDA ITEM: Work session on the proposed new Existing Business Plan for the Economic Development Department. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The Economic Development Department is currently redesigning the Existing Business Program in order to make a renewed and significant investment of time and personnel in the businesses who compromise the County's economic base. This program will become one of three departmental priorities and have a full time staff member assigned as manager; however, all staff will be involved in the program. In May, a survey instrument was mailed to 5,619 businesses with 606 responses returned which equals a 10.8% rate of return. (See attachment for survey results.) The survey will be followed-up by a series of outreach programs with first priority given to the Business Visitation Program which is already underway. Staff will visit 126 businesses to include the 201argest corporations, the 86 businesses who indicated expansion possibilities, and the 20 businesses that expressed concerns. The Business Visitation Program will be escalated to identify relevant issues, potential for expansion, and other opportunities for revenue creation and job growth and will include other County staff as appropriate. These visits will be followed-up through District Breakfasts with the respective Board of Supervisors member. The timetable for the new program initiative is: Business Visitation Program April 2001 Survey Master List Compilation June 8, 2001 Tabulation of Survey Results July 2, 2001 BOS Survey Briefing July 24, 2001 Survey Overview w/ Percentages Existing Business Plan Process Existing Business District Breakfasts Late August 2001 which will include the 185 survey respondents that indicated willingness Preparation of Report September 2001 }~' -" ~ e E-Government Meeting Late September 2001 t Existing Business Final Plan to BOS October 2001 Staff is requesting that the Board of Supervisors endorse the new economic development Existing Business Program plan process and its implementation. Respectfully submitted: Melinda J. Cox, Manager Existing Business Program Economic Development Approved: Elmer C. Hodge County Administrator Attachments ~p- I r.~ EXISTING BUSINESS PROGRAM OUTREACH PROGRAMS 2001-2002 VISITATION PROGRAM DISTRICT BREAKFASTS ELECTRONIC NEWSLETTER Purpose of the visits is to identify relevant issues, potential for expansion, and other opportunities for revenue and job growth. Future visits to include other County staff as appropriate to the nature of the visit. During the 2nd Quarter of 2001, 35 visits were made to existing businesses. Quarterly breakfast meetings held with the Board of Supervisor members who meet with business leaders in their respective magisterial districts with assistance from the Economic Development staff. Purpose of the meetings is to increase communication between all parties, enlist support for tackling critical issues such as workforce development, and recruit individuals to serve as prospect recruitment teams. Create a distribution list of all County CEOs or General Managers for the emailing of an electronic bulletin that covers items of interest for participating members such as county innovations, E-Government tools, E-Commerce updates, seminars, and showcasing our businesses. Similar to bulletin being currently published by the New Century Technology Council which could be linked to the County's bulletin. Excellent technique for building County Culture in the business community. May seek intern to compile information from Economic Development and County staff for bulletin content. f~_ / c~ 2001 Existing Business Survey Results • 1. How does your company perceive Roanoke County as a location for business? More Positive More Negative Other No Response 429 (79%) 78 35 63 2. During the next 1-3 years, does your company expect to expand in any of the following areas? Please check the box(es) next to any responses that are applicable. Product Employment Sales Building Equipment Line Other 201(26%) 260 (34%) 86 (11 %) 100 (13%) 95 26 3. What type of sales has your company experienced over the past 3 years? Increasing Consistent Decreasing No Response 227 254 62 53 4. Do you own or lease your location in Roanoke County? Own Lease Other No Response • 308 202 16 81 5. Have local, state, and federal regulatory pressures affected your business operations? Yes No Other No Response 295 256 6 49 6. Has your company experienced difficulty obtaining financing? • Yes No Other No Response 42 480 (79%) 32 50 7. Has the company undergone a recent change in ownership or is an ownership change pending? Yes No Other No Response 47 (8%) 512 4 42 8, Does the company have operations outside Roanoke County that make the same product or provide the same service? Yes No Other No Response 196 360 2 45 9. Is your company experiencing difficulties with recruiting employees with adequate skills? Yes No Other No Response 205 (3-/%) 331 21 48 10. Are there physical barriers to expansion on your present site? Yes No Other No Response 167 (25%) 350 21 67 11. Do you purchase from local suppliers? Yes No Other No Response 432 127 3 49 • Willing to participate in a half-day meeting? 185 (606 total responses out of 5,619 mailouts=10.8%response rate) ACTION NO. ITEM NUMBER ~ ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 AGENDA ITEM: Work Session on improving access to the Center for Research and Technology. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Center for Research and Technology is a County owned 457 acre business park located adjacent to Interstate 81 at Exit 32 near Dixie Caverns. Public water and sewer extension projects are nearing completion, and access to the park must be improved to make the property marketable to business prospects, according to feedback we have received. At the work session, staff will update the Board on options, timetable, costs and budget implications to improve the road access. Staff has done preliminary engineering on the cost to improve the existing road. When the project was approved, a second access road was also designated (see attached map). Following the work session, staff is requesting the Board of Supervisors to reach consensus on road improvements that are needed to effectively market the park to business prospects. Respectfully Submitted by Doug Chittum Economic Development Director Approved by: // Elmer C. Hodge County Administrator ~.... ~ , ~ Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Church VOTE No. Yes Abs Motion by: Johnson McNamara Minnix Nickens cc: File i, ~~ a M~~ ry Allen: crt.ppt Page 1 J `~~- /.~ ROANOKE COUNTY CENTER FOR RESEARCH & TECHNOLOGY ~„~ .. ~, - kF~ t- :~ A~ X ;, (~ t rmT~ta'©~ --A ;;~~ i a~o~~ ~: ;e i r s .64C~p~ O v q ~'q ~~ ~Z : i ti'i o ` ~A i _ ~< • xr Fl ~~ O J ~ ~ ~ " _ A ~~. b~ ~ ~- ~ g/~ a j - /~" v3 V c y R"'y .s ~`- .~~ ~ ~~' ~~ ~i ~ ~ ~ --- -~-- ~ -- ~ ~ ~,n ~~,,.-- ~ y..*.-, ~ -i - .I ; far ~L7' ~/ ~f~ ~Y~.~i _ ~ ~ _ ~„ i % e ~ .. _ ~~~ i. ~~, _ ~, ~, ~~.. / / J i ~~j s i ~ t ~ ,J /f ~ - ' ,~ - f' \', _ ~ ~(~ 'LMa:y Allen; crt.ppt Page 2 'Mary Allen; crt.ppt Page 31 Mary Allen .- crt.ppt Page 4 ROANOKE COUNTY CENTER FOR RESEARCH & TECHNOLOGY ACCESS ROAD CRITERIA Classification: Rural Collector Road System w/ Urban Collector Street System Standards Terrain: Rolling Design Speed: Off site access - 40 mph On site - 30 mph Lane Width: 30' face to face of curb Curb and Gutter: VDOT CG-6 Projected Traffic: 8500 VPD --- 'I Mary Allen _ crt.ppt Page 5 FUNDING OPTIONS 1) Funding Currently Available - $1.8 mil 2) Six Year Secondary Plan -Project no. 13, funding not available until FY 2005-06 3) Revenue Sharing -not available until FY 2003, potentially $1.0 mil 4) Industrial Access Funds - $300,000 - $600,000 depending on qualifying investment 5) County Bonds Mary Allen .- crt.ppt Page 6 Glenmary Drive Option A ~e-Sac ->>. ,. //~~ ~ ~Y~~~\ ' ~ \1+, 1~ ~ ~' `I Roanoke County Center for Research & Technology Mary Allen : crt.ppt Page 7 ~ ~ Mary Allen : crt.ppt Page 8 Mary Allen - crt.ppt Page 9 - - - mA..~~fi y i ~ ¢, l ~ ~~.h yF4 tG ~ _. S~yta'. p ....~ sue' G/ t~~:L : _. . ~ t t' "' ~p~~r~ F ' r~ *~ 'rS~ .C -~r ti. .y ; .~ ^~ ~ - '~ ., u` r, ~ . 3 _-4 x E _ T'~~x p S SAC / # ...t Y.. 'i Mary Allen - crt.ppt Page 10 _Mary Allen.- crt.ppt Page 11 ~ I Mary Allen -. crt.ppt Page 12 ~ __ Dow Hollow Road Option B ~'~ ~; ~, / / / ~ ~ ~ ~~ \ ~ \ Roanoke County Center for / ~~\ Research & Technology 1_ _ Proposed Extension f Dow Hollow Road (10 RW) %'~~ ~ Propose Extension of Dow Holl Road (100' RW) _~ / ~ \ ~--~_~ ~; :,- ~ ~---~, f - .- /i~~ ~ ~ ~ _ ~_ -- ~P~ /~ ~ _ HERS ~ ~~ i i ~/ Mary Allen - crt.ppt Page 13 Mary Allen ; crt.ppt Page 1 i _~.. ~' c ~. ~~: ,Mary Allen - crt.ppt Page 15 Mary Allen - crt.ppt Page 16 ~ ~_ Mary Allen - crt.ppt Page 1~~ Mary Allen - crt.ppt Page 18 ~~ ,:; ~~r~ ,_ ..,t~ ~q ~ r k ~ ~ ~, ~} ~ v~~ ~. a'i+a`'- ,~ '., ~., ," .ate Mary Allen - crt.ppt Page 19 ~ ROANOKE COUNTY CENTER FOR RESEARCH & TECHNOLOGY COMPARISON OF OPTIONS Glenmary Drive Option A Type Construction Length No. Lanes Properties Affected Time to Construct Total Est. Cost Reconstruction 3807 Feet Two 1 2 years $1.76 mil Dow Hollow Extension Option B New 3887 Feet Two 14 4 years $2.3-$3 mil (minimum) Mary Allen - crt.ppt Page 1 ROANOKE COUNTY CENTER FOR RESEARCH & TECHNOLOGY { ` r ~ -_^~ 1 .` ~ gym. notlG. PUrr+ct ~ A`:~. ;._ _' ~' ~ d ~~\. ~y ~ _ ~ na~.~ '~. ti`g:~ ~ ~~~ ~ - ~ ,d fem.; ~ ~ ~_ ~ ~~'~, a ~r 4 jtt0! ~ ~ /. r 1 M ^ ~ }a ~~ ~ 1 ~'`~, ~ ~ ~<,~m, < < Stu ~ ~ -_ O A t\' c~ ___ %' • ~ _. ~K~ ~ ~/A o ~~ ~ 'ti_ J- ~Qp ~a ` ~ -.-- .mot ~ f t ~ _ ~ n~ ~ I~ ~ ~„ ~ ~ Y ~ ~y __ ,~ ~ ~. ~ ,~_ ,. _ ~ ~ ~ ~. ~ _ ~1.~ ,,~ _. __ - ._ ~~''% .y a~ ~~~ ~ _ ~` ~ -s ~' ~ .~ ~ __ ~7 ~~~ ", ~ ~~._ ~~~ - ~ d .. -~_ _ _ Mary Allen - crt.ppt Page 2 ', ~'./~ I Mary Allen: crt.ppt Page 3 '~, Mari Allen > crt.ppt ~~_ _- ROANOKE COUNTY CENTER FOR RESEARCH & TECHNOLOGY ACCESS ROAD CRITERIA Classification: Rural Collector Road System w/ Urban Collector Street System Standards Terrain: Rolling Design Speed: Off site access - 40 mph On site - 30 mph Lane Width: 30' face to face of curb Curb and Gutter: VDOT CG-6 Page 4 Projected Traffic: 8500 VPD Mary Allen : ~rt.ppt Page 5 FUNDING OPTIONS 1) Funding Currently Available - $1.8 mil 2) Six Year Secondary Plan -Project no. 13, funding not available until FY 2005-06 3) Revenue Sharing -not available until FY 2003, potentially $1.0 mil 4) Industrial Access Funds - $300,000 - $600,000 depending on qualifying investment 5) County Bonds Mari Allen : crt.ppt Page 6 Glenmary Drive Option A Roanoke County Center for Research & Technology Cul-De-Sac ~~ \ I ,,,,.. i ~ - . ~ ~~/ ~, f -~ ~~~ y ~~ =~ ; ~~ i ~; ,; ~ ~ % ~~~ ,g,= ~ i a -- I„ Mari Allen : crt.ppt Page 7 ~ Mar~r Allen - crt.ppt Page 8 l Mary Allen : crt.ppt Page 9 ~ Mary Allen - crt.ppt Page 101 !~ Mary Allen - crt.ppt Page 11 !, ~ Mary Allen ~ crt.ppt Page 12 ~ Dow Hollow Road Option B Roanoke County Center for Research & Technology ~,;- \.-'i" ~~ ,. ~~ s i'~ ~E~~~~ ~ ~' ~~ ~~ ~ ~ , ~,- ~, ~. Mary Allen - crt.ppt Page 13 j Mary Allen : crt.ppt Page 14~ ,, -- ~. ~ F -.yyYS,~.2: f-- t I~ Mary Allen z crt•ppt Page 15 !Mary Allen - crt.ppt Page 16 Mari Allen - Grt.ppt Page 17 Mary Allen = crt.ppt Page 18 I „°'-""' ~~.y `, w.~~~-.. :~.. ~~~ Mary Allen ~ crt.ppt Page 19 ROANOKE COUNTY CENTER FOR RESEARCH & TECHNOLOGY COMPARISON OF OPTIONS Glenmary Drive Dow Hollow Extension Option A Option B Type Construction Reconstruction New Length 3807 Feet 3887 Feet No. Lanes Two Two Properties Affected 1 14 Time to Construct 2 years 4 years Total Est. Cost $1.76 mil $2.3-$3 mil (minimum) ACTION NO. ITEM NUMBER ~~°~`` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 AGENDA ITEM: Work Session For Fire and Rescue Department Ambulance Fees For Service program. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Initial Phase I of the Fire and Rescue's Staffing Plan implemented 20 additional personnel to the department to increase countywide emergency medical service (EMS) coverage. Upon implementation of Phase I, a Phase II Staffing Plan was needed to further enhance advance life support (ALS) ambulance service for the County. SUMMARY OF INFORMATION: It has been recommended that Phase II funding be provided by ambulance transport fees, known as Fees for Service. Fees for Service is a funding method that charges patients transported to hospitals by County ambulances. The type of service rendered to the patient and distance traveled to the hospital determines the amount incurred in the billing process. In this work session, staff will inform the Board of Supervisors of work done thus far to implement the program, recommend a fair fee structure and share the timeframe for full implementation of the program with the Board of Supervisors. FISCAL IMPACT: The Fees for Service structure recommended will generate appropriate revenue to implement Phase II of the Staffing Plan. Estimated revenue recovered will be approximately $835,259 per fiscal year. Revenue recovery estimates will be approximately $337,500 for the current fiscal year. STAFF RECOMMENDATION: ~- ~"' Fire and Rescue recommends the implementation of the Fees for Service Program by resolution at the August 14 meeting of the Board of Supervisors. Submitted by, Richard E. Burch, Jr. Chief, Fire and Rescue Approved () Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) Approved by, ~;~w Elmer C. Ho ge County Administrator ACTION VOTE No Yes Abs Church _ Johnson _ _ McNamara _ _ _ Minnix Nickens cc: File _t ~. :~ ~~ ~ ~_ s r C~ N ^~ ~ •? O N ~ ~ ,~ O O ~, ~ ~ O - ,-~ ~~' O V/ 4~ O C,!) 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NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens NAYS: None ABSTAIN: Supervisor Minnix cc: File Closed Meeting File A COPY TESTE: ~ ~ ~ Mary H. Allen, CMC Clerk to the Board of Supervisors ACTION NO. ITEM NUMBER - I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 AGENDA ITEM: Recognition of Curtis Blake Law of the Catawba/Masons Cove Fire and Rescue Squad for receiving a $1500 scholarship from the Virginia Public Safety Foundation COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Curtis Blake Law, a volunteer with the Catawba/Masons Cove Fire and Rescue Squad, has been awarded a $1500 scholarship from the Virginia Public Safety Foundation, Inc. He is one of only 24 in the State of Virginia to receive these merit scholarships. These scholarships are awarded based on academic achievement and service to school and community, and are part of the Foundation's program designed to recognize public safety officers and their families The scholarships are presented to the dependent children of public safety officers across Virginia. Mr. Law's parents, Charles Law and Vickie Yates, are also volunteers with the Catawba/Masons Cove Fire and Rescue Squad. The $1500 scholarship will be used by Mr. Law to attend Virginia Tech. Fire and Rescue Chief Rick Burch will present him with a Certificate at the meeting. Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Johnson Received () McNamara Referred () Minnix To () Nickens ACTION NO. ITEM NUMBER J - (1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2001 AGENDA ITEM: Briefing on the Vital Signs Report for the New Technology Corridor COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a letter from Priscilla Richardson requesting time on this agenda to brief the Board on the newest version of the Vital Signs report for the New Technology Corridor. Also attending will be Cabell Brand, a member of the Vital Signs Steering Committee. They will present each of you a copy of the report. Attached to Ms. Richardson's letter is an Executive Summary for your review prior to the meeting. Elmer C. Hodge County Administrator ACTION Approved () Motion by: Church Denied () Johnson Received () McNama Referred () Minnix To () Nickens VOTE No. Yes Abs cc: File k ' S=i Priscilla Richardson, MA, JD VITAL SIGNS Representative June 21, 2001 Chairman H. Odell Minnix ~-y~,~j~ Roanoke County Board of Supervisors ~ paw G, f,l P O Box 29800 J Roanoke VA 24018-0798 RE: Vital Signs application for fifteen minutes before Board of Supervisors, July 24. Mr Minnix, please put me, along with Cabell Brand, on the agenda of a meeting of the Board of Supervisors for July 24 to present the newest version of the Vital Signs report for the New Technology Corridor. I will bring copies of the report with me, since they are so heavy and too expensive to mail. The presentation will take about fifteen minutes. Questions are welcome, during and after. Mr Brand will be able to answer many questions in depth, which is why he is coming. An enclosed executive summary of the report, prepared by Dr. Terri Cornwell, gives you an overview of some of the helpful details the report now includes. The Vital Signs team believes that use of this report can help every person in county government make the difficult decisions the near future will bring. Vital Signs is=riot i~sking for anything except a short time, fifteen minutes, and the supervisors' ~rro„r;r;r'' , ~iJ Priscil~a Guru@WriteSpeakforSuccess.com www.WriteSpeakforsuccess.com P O Box 275 Cloverdale VA 24077-0275 540/992.1279 you can recycle this recycled-content paper ' VITAL SIGNS: SUSTAINABILITY INDICATORS FOR ~ ... VIRGINIA' S TECHNOLOGY CORRIDOR Executive Summary June, 2001 VITAL SIGNS MISSION To empower citizens of Virginia's Technology Corridor to understand and develop sustainable communities, which produce strong, healthy families; protect the environment; provide quality education and cultural access; and ensure social justice in a stable and expanding economy. VITAL SIGNS: SUSTAINABILITY INDICATORS FOR VIRGINIA'S TECHNOLOGY CORRIDOR EXECUTIVE SUMMARY Background (vital Suns: 1997-19991 In the early 1990s more than 1,000 citizen volunteers participated in an unprecedented visioning process which identified goals and strategies for an area encompassing more than 500,000 people in western Virginia. This region (the counties of Alleghany, Bland, Botetourt, Craig, Floyd, Franklin, Giles, Montgomery, Pulaski, Roanoke, Smyth, and Wythe and the independent cities of Clifton Forge, Covington, Radford, Roanoke, and Salem) was officially designated Virginia's Technology Corridor (VTC) in 1997 by the Virginia General Assembly. A number of regional projects grew from the original vision formulated by the citizens of the region, and one of the most prominent is Vital Signs. The project began in 1997 by hosting numerous public meetings and discussions on indicators, objective measures which assess an area's environmental, social, and economic health. In 1998 the first data report, Vital Signs: Community Indicators for the New Century Region, was published and made available on the Internet at www.newcentury.org. Following publication of Vital Signs 1998, large organizations, like the United Way of Roanoke Valley, United Way of Montgomery, Radford, and Floyd, and Carilion Health Systems began to incorporate the Vital Signs research in their planning processes. Local government planners were also given copies of the report, and many continue to make use of it as they work with the challenges accompanying population growth and ongoing development. In 1999 a second report, Toward Sustainability: Virginia's Technology Corridor in the 21S` Century, was published. This report provided a detailed discussion of sustainable development and analysis of new subjective data on residents' perceptions of their quality of life -important subjective research to add to the 1998 ohjective data. Vital Signs 2000-2001 Vital Signs: Sustainability Indicators for Virginia's Technology Corridor is the third report published by the project. This report provides a background on the project, describes the national and international sustainable development movements, and connects Vital Signs with the initiative led by the Environmental ~'" 1 Law Institute, which published Blueprint for Sustainable Development of Virginia in 1994. The core of the report, however, is the analysis of 10 Environmental Indicators, 33 Community Building Indicators, and 8 Economic Indicators for the region with individual data for all jurisdictions in the Appendix. According to analysis of the data in the Vital Signs report, Virginia' s Technology Corridor has made only modest improvements in social, economic, and environmental indicators over the past several years, despite the strong economy. For this reason, the region needs to take bolder steps toward building a more sustainable society. Major findings of the report include: • The region comprises only 7.7 percent of the population of Virginia (down from 8.2 percent in 1990). This translates into lesser state legislative influence, but greater opportunity to build a sustainable society; • Pounds of solid waste per year per person increased to 1,758, still above the national average of 1,600 pounds; • Total parks and recreational acreage per 1,000 residents (1,297) remains well above the total for Virginia (291), but the region needs to take bolder steps to prevent the gradual erosion of agricultural land by urban sprawl; • Births to teenage girls (ages 15-17) declined in 1996 and 1997, but increased in 1998 and were down slightly in 1999; • Child abuse figures declined from 1998 to 1999, but remains above the rate per 1,000 children compared to Virginia; • Elder abuse figures remain higher than figures for Virginia; • Person-to-person and property crime rates remain under those of Virginia, but juvenile arrest rates are higher and increased since 1996; • In education, SOL scores have improved, but percentage of fully accredited schools remains below the percentage for the entire state; • Health indicators show improvements in pre-natal care; infant mortality rates are better than rates for Virginia, but increased from 1996 to 1998; accidental death rates have been falling, as have suicide rates, but suicide rates remain higher than those of the state; • Economic indicators show growth in per capita income (but figures are still below the state and nation), slow employment growth compared to the state, and educational levels (high school and college grads) lower than those of the state or nation. The report concludes with three recommendations for businesses, governments and nonprofit organizations: 1. Participate in "education for sustainability" - a task in which the media is crucial to show the links among the environment, the economy, and the community. 2. Keep, refine, and use indicators of sustainability. 3. Move the community toward sustainability by daily, organizational and individual action. Vital Signs is currently housed at Hollins University and is directed by a volunteer steering committee representing both the Roanoke and New River valleys. The project has been funded by the Cabell Brand Center, the Robins Foundation, Carilion Community Health Fund, the Virginia Environmental Endowment, the RoanokeValley-Alleghany Regional Commission, Ferrum College, Hollins University, and Virginia Tech. page two of Executive Summary ' PETITIONER: Paychecks Plus CASE NUMBER: 22-7/2001 Planning Commission Hearing Date: July 3, 2001 Board of Supervisors Hearing Date: July 24, 2001 A. REQUEST The petition of Paychecks Plus to obtain a Special Use Permit and Rezoning from C1- C to C1-C to construct two offices on the back of the existing building and expand the parking lot on .5 acre located at 3716 Colonial Avenue, Cave Spring Magisterial District. B. CITIZEN COMMENTS Mr. Hal Jones spoke on behalf of the Green Valley Civic League. He presented a letter from the civic league head concerned with past problems with the petitioner in regard to compliance with proffered conditions from the 1998 rezoning. Drainage is a key concern in addition to the neighborhood's understanding of the nature of business allowed onsite and removal of vegetation in front of and behind the principal building. The letter asks that this request, if approved, be the last change/addition at this location and Mr. Jones requested that all site work be done only by prior County approval. C. SUMMARY OF COMMISSION DISCUSSION Mr. Tim Beard presented the staff report. Commissioners discussed drainage issues and exterior lighting with Mr. Mark Harrell, Paychecks Plus owner. Mr. Harrell stated that he will address water ponding at the parking area entrance at Thompsons Lane, will change evergreen species along the rear site border and has corrected the previous sign lighting problem. Mr. Harrell presented an updated site plan showing additional plantings along the rear boundary and adjoining the proposed expanded parking area. Mr. Witt asked the applicant if he had any problems with the staff report suggested conditions, if the proposal should receive a favorable recommendation. The petitioner concurred with the suggested conditions. D. CONDITIONS (Special Use Permit) • All applicable Colonial Avenue Corridor Design Guidelines shall be in effect with the word "shall" replacing the word "should" throughout. • The proposed building expansion shall be limited to 700 square feet and 16 feet in height. Building and parking additions shall be constructed in substantial compliance with site plan dated July 3, 2001. CONDITIONS (Rezoning) Parking lot access shall be off Thompsons Lane and shall be limited to a maximum of 10 spaces. E. COMMISSION ACTION(S) Mr. Witt made a motion to approve the request with the conditions. Motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: Concept Plan _ Vicinity Map Staff Report _ Other Roanoke County Planning Commission ,~ ~~ STAFF REPORT Petitioner: Paychecks Plus Case Number: 22 - 7/2001 Prepared By: Tim Beard Date: July 3, 2001 PART I A. Executive Summary from the applicant's property. This is a request for a Special Use Permit to expand the existing principal structure and to rezone /amend conditions on a 0.50 acre parcel zoned C-1 Conditional Office District in order to construct two additional parking spaces located at 3716 Colonial Avenue. The property is designated Transition in the amended 1998 Community Plan and the Colonial Avenue Corridor Study. The structure is presently used as office commercial on the ground floor and as an accessory apartment upstairs. Adjoining single-family residences stand southeast, southwest and northwest across Colonial Avenue from the subject property. Office and retail commercial uses are found northeast across Thompsons Lane B. Description This request by Paychecks Plus (Mark Harrell) seeks a Special Use Permit for building expansion and a rezoning (amendment of conditions) for parking lot expansion on 0.5 acre located at the intersection of Colonial Avenue and Thompsons Lane, Cave Spring Magisterial District. The owner is proposing to build approximately 700 square feet of new office and interior hallway onto the rear of the existing structure and construct two additional parking spaces adjoining existing parking in the south central portion of the lot. C. Applicable Regulations The zoning ordinance permits general offices by-right in the C-1 district. No specific use and design standards apply per Section 30-84-1. Use of the accessory apartment may continue in association with the accounting business. Other proffered conditions in place since the 1998 rezoning of the site include the following: 1) Signage shall be limited to a maximum of 30 square feet in area; 2) No additional exterior lighting shall be allowed; 3) Uses shall be limited to accounting /financial services business; 4) Parking lot access shall be off Thompsons Lane and shall be confined to the rear yard and side yard facing the C-2 building on Thompsons Lane; 5) Hours of operation shall be limited to 7:00 a.m. unti19:00 p.m., six days a week (Sunday off); 6) All external changes to the building shall be residential in appearance. ~~ The two conditions subject to change in this petition currently state that any additions to the building shall be approved only through the Special Use permitting process and that parking shall be limited to a maximum of eight spaces. Site plan review will be required to ensure compliance with County development, stormwater management and building codes which may include modifications to comply with Americans with Disabilities Act standards. VDOT commercial entrance permits must be approved prior to the issuance of building permits and before any work is allowed in the right-of--way. PART II A. Analysis of Existing Conditions Location: The subject site forms the southwest quadrant of the Colonial Avenue /Thompsons Lane intersection in the Cave Spring Community Planning Area approximately 500 feet from the Colonial Avenue / VA 419 intersection. Site: The tract contains atwo-story principal building (original construction: 1950) at slightly over 3,200 square feet (roughly half of which is used commercially), paved access from Thompsons Lane with an eight-space parking area and stockade fencing along the rear boundary including a small fenced-in area for dogs in the southeast property corner. Topography,_ / Vegetation: The lot is generally flat excluding slight downslopes approaching Colonial Avenue and Thompsons Lane rights-of--way. The rear yard dips very gently south. Vegetated areas include grass, shrubs along the southwest and northeast boundaries and scattered deciduous trees in the front and rear yards. Surrounding Neighborhood: Single-family dwellings border the subject property on the southeast, southwest and northwest across Colonial Avenue. Office and retail commercial uses are found northeast across Thompsons Lane from Paychecks Plus. B. Analysis of Proposed Development Site Layout /Architecture: The owner proposes to construct an approximate 700 square-foot one-story addition to the southwest corner of the building which would match the existing vinyl exterior. Adopted Colonial Avenue Corridor Design Guidelines call for maintaining existing buildings' scale and front facing Colonial Avenue, avoiding excessive height and staying within the range of earth tones if exterior building materials are changed, among other architectural guidelines. Existing proffered conditions limit access to the Thompsons Lane and exterior lighting to signage only (already in place). Also by proffer, all external changes to the building shall be residential in appearance. If constructed with a vaulted ceiling, the proposed addition would be slightly lower in height than the existing two-story structure. ~-- Access /Internal Circulation: No changes are anticipated to the Thompsons Lane access or to the parking area (both asphalt) beyond the two additional parking spaces to be added onto the southwest corner of the existing parking lot. The rear and side yard parking configuration conforms to adopted design guidelines. Per VDOT, "the existing commercial entrance permit is sufficient provided no work is done in either the Colonial Avenue or Thompsons Lane right-of- way and that stormwater is discharged into an adequate channel, is detained on-site, is not connected to any storm sewer in either street and is not discharged freely onto either right-of- way." Traffic Generation: The building addition is expected to generate less than 20 additional trips per weekday. This portion of Colonial Avenue has an estimated traffic count of 9,900 vehicles per day. Thompsons Lane carries approximately 800 vehicles per day. Fire & Rescue /Utilities: Emergency vehicle travel time is within acceptable limits (less than four minutes) with Cave Spring Fire and Rescue Squads as the primary response units. Both public water and sanitary sewer are available through lines under Colonial Avenue and Thompsons Lane. Drainage: Preliminary estimates by County Engineering staff indicate that less than 0.5 cubic foot per second of additional runoff is expected from the proposed structural and parking expansions. No on-site detention would be required under such a scenario. VDOT has commented that discharge onto the Colonial Avenue right-of--way may require improvements to the existing drainage infrastructure. Screening & Buffering: The concept plan shows a 25-foot wide buffer with trees and shrubs along the lot's southwest border, a 15-foot wide buffer with stockade fencing along the southeast (rear) boundary and six-foot wide planting strip with shrubs between the parking area and Thompsons Lane. All are existing and required by ordinance. Corridor design guidelines call for all such vegetation and advocate the preservation of as much pre-existing vegetation as possible. Where adjoining residential property, a 25-foot wide buffer is specified with plantings including trees at average heights of 15 feet (see attached Corridor Design Guidelines). This particularly impacts the southeast property boundary where only a 15-foot buffer is in effect and where significant additional plantings are needed. Also impacted to a lesser extent is the southwest border which would benefit by additional tree plantings. Every effort should be made to preserve two trees very near the proposed building addition footprint. C. Conformance with Community Plan This property is now designated Transition by the Community Plan, whose Cave Spring Community Planning Area was amended by the Colonial Avenue Corridor Study Future Land Use Map and Design Guidelines which were adopted by the Board of Supervisors on November 14, 2000. Transition policy encourages the orderly development of highway frontage parcels for office, institutional and small-scale, coordinated retail uses while serving as buffers between highways and adjacent lower intensity development. The petitioner's proposal can conform with the Community Plan if the adopted Design Guidelines are imposed through the Special Use 1~ Permit process. D. Conformance with Development Standard The proposed project can comply with zoning ordinance regulations. The site is large enough to accommodate the building and parking area additions proposed. Design guidelines also need to be incorporated into the project by Special Use Permit requirements. Review and approval of site and building plans, erosion and sediment control and stormwater management will be required prior to the issuance of a building permit and before work is allowed on the property or at the right-of--way. PART III Staff Conclusions The site is designated Transition, the future land use category for which the Colonial Avenue Corridor Design Guidelines are most appropriate. The Community Plan promotes the creation of "planned development nodes" located at major road intersections in Transition areas. To residents and landowners along this segment of the corridor, the Colonial Avenue /Thompsons Lane intersection has become a crucial location over the past three years. Transition area guidelines stress the importance of a minimum number of access points, parking and increased vegetative buffers. Sites should be planned to provide a desirable transition with the streetscape, provide space for adequate planting, safe pedestrian movement and screened parking areas. Buffering along rear and side property lines adjoining less intensive residential uses is critical. If the Planning Commission is in support of this proposal, staff recommends the following conditions be imposed as Special Use Permit requirements: 1) All applicable Colonial Avenue Corridor Design Guidelines shall be in effect with the word "shall" replacing the word "should" throughout; 2) The proposed building expansion shall be limited to 700 square feet and 16 feet in height. 3) No further requests for building expansion shall be made. In regard to the rezoning request to amend the condition limiting parking to a maximum of eight spaces, staff recommends as follows: 1) Parking lot access shall be off Thompsons Lane and shall be limited to a maximum of 10 spaces. Other conditions remaining in effect from the 1998 rezoning are listed in Part I, C. Applicable Regulations on the first page of this report. COLONIAL AVENUE CORRIDOR . PROPOSED DESIGN GUIDELII~IES FOR DE~TELOPMENT/REDEVELOPI~/lENT Background Colonial Avenue provides a vital link in the regional highvaay network from the inner city of Roanoke to the outlying suburbs of Roanoke County. As development has increased overthe years around the inner city area, the function of Colonial Avenue has stayed the same, This increase in development has had a direct impact on the roadway as traffic volumes rise steadily. High traffic volumes and the availability of developable land often cause developers -to seek locations along such corridors for new commercial development. This situation has began along the Colonial Avenue corridor. As commercial,pressures increase, the importance of protecting established neighbozhoods and ensuring the safe and efficient flow of traffic becomes more crucial. It is also important to ensure a comfortable transition for e~sting residential frontage properties if neighboring parcels became commercial.. Compatibility can be improved upon, if not achieved, through the proper use of building stile, orientation and location, landscaping, signage, lighting, parking concepts and access management. Staffrecommends the following site design guidelines -particularly on Colonial Avenue frontage properties - f'vr development or redevelapment.in the corridor. Goal ® To plan for and achieve compatibility between new and, existing developments along the corridor. Design Guidelines Objectives - To encourage well designed, aesthetically pleasing developments that make a positive contribution to the streetscape and lessen potential negative impacts on adjacent residential properties. - To encourage architectural compatibility with the surrounding residential character - To min;mi~e impacts to traffic flow-from new developments. - To encourage the use of landscaping to improve environmental quality within new developments, enhance property values and create an enduring community image. - To limit light pollution onto adjacent residential. areas and encourage-human scale in detail lighting. - To mii,imize sign clutter by encouraging attractive, well-placed signage. I. Existing Conditions A. The proposed development should show sensitivity to the e~sting residential character'of the corridor by incorporating as many of the following as possible: 1. The preservation and use of existing residential structures for small offices (architecturally compatible alterations and additions are permitted}, or the construction of new buildings having a distinct residential character. .rr '` 2. The preservation and incorporation of existing vegetation. 3. Front yard character that is a common feature of residential properties should lie preserved. 4. Depending upon terrain, the use of terraced parking Iots, minimiTng their ~~~ and site impacts, may be appropriate. S. Existing drainage ways should be protected and incorporated into all proposals _ II. Site Layout A. Buildings 1. A building should be prominent fram street view, using its architecture as advertising. 2. Setbacks should~be determined according to ultimate road right-of--way. 3. Minimum distance between a building, ofi=street parking, driveway, loading space or paved surfaces and any contiguous residential property should be 25.feet. B. Parktng 1. Parking should be constructed to the rear and sides of buildings only. Street frontage should be devoted to building architecture and landscaping. 2. Parking areas should be designed to allow future interconnections with adjacemt parcels. 3 . Where feasible; break up required parking into smaller areas spaced throughout the site, lessening their visual and environmental impacts. 4. Alternative surface materials, such as pervious pavement, are recommended. asphalt pavement should be minimized to mitigate e~.sting drainage problems. C. Site Access 1. Where feasible, businesses should share access points from the street right-of--way. Temporary access points may be utilized until fiirther development of the corridor allows for combined access. These temporary permits are issued with the understanding that they will be closed when a satisfactory alternate access in available in the opinion of the local governing body. . 2. At the time of project approval property owners should provide a joint easement agreement allowing cross access to and from other properties in the surrounding area and a unified parking and circulation plan should be established wherever feasible: III. Architectural Treatment A, Scale 1_ Size of buildings should approach a residential scale. Avoid excessive height and buildings out of scale with adjacent structures. 2. Where larger buildings are proposed, landscaping and architectural facades should be used to lessen their impact. 3. Where infitiing between existing residential structures, maintain a continuity of building height, width, first floor elevation, architectuual style and porch detailing, if applicable_ B. Entrances 1. Design entrances that are clearly visible anal easily recognizable from parking lots and walkways which serve the building. ~s 2. ~'he principal "front" facade should face Colonial Avenue, for all buildings directly adjacent to the road, although the major pedestrian entrance maybe in the back or side o~the structure. C. Materials 1. Materials should be selected for harmony with the. surrounding community anal for suitability to the type of building and style in which they are used. 2: Exterior materials such as exposed concrete block, metal or brightly colored s~.ding are not recommended. Materials should be in"the range of earth tones. D. Roofs 1. Utilize dormers, gables and other variations in roof shapes and/or heights that are compatible with the basic facade elements and add interest and scale to the building. Avoiid flat roofs. Gable roofs, hip roofs and multiple plain roofs are encouraged. N. Landscaping A. Native Vegetation l . Landscape plans should incorporate the'use of native vegetation. B. Adjacent Right-of Way Plantings I . Front yards should be developed as open green spaces with a combination of large and small trees, evergreen & deciduous shrubs, earth berms, and/or ground covers. 2. Where it is necessary that portions of a parking lot front the adjacent right-of---way, a planting strip of 10 feet in width should be provided along the adjacent right-of-~vay. '@~ithin this strip a combination of large and small trees, evergreen & deciduous shrubs, earth b arms or ground covers should be utilized to buffer the parking area. C. Parking Areas 1. Parking areas should incorporate raised landscaped islands in order to break ug large expanses of pavement. 2. Large shade trees should be planted within and along the perimeter of parking areas in order to mitigate. the negative environmental effects of heat and glare. 3. Landscaped berms Located around parking areas to soften the noise, light and view of a parking area to its neighbors are highly`encouraged. D. Building Plantings 1. Buildings should incorporate foundation plantings where appropriate. E. Stormwater Management I. Above- ground starmwater management areas and facilities should be landscap ed with plants adaptable to being temporarily inundated with water and designed as an asset to the overall development. F. Screening & Buffering I. Where a development adjoins residential property, a 25-foot wide buffer yard should be required. a. Within this buffer yard landscaping and screening should be provided and maintained to an average height of 15 feet. A combination of large and small trees, evergreen ~~ deciduous shrubs, earth berms and/or ground covers should be utilized. Berming is encouraged to supplement screening. Average berm height should be 3-4 feet. Berm slopes should be no greater than 2: I. V. Lighting. A, Details of lighting fixtures should be compatible with the existing residential character of the corridor. B. Path and landscape lighting. are encouraged where appropriate. Lighting should be at a pedestrian scale through the use of light standards or placements 14 feet ar less in height. . E. Parking lot lighting should be no more than I4' above grade, down-lit or shi.eldec~. so as to direct light to the interior of the lot and not project glare onto the street or adjacent pro~aerties. Average intensity should not exceed the minimum required for safety. I). Any security lighting should be shielded and located so as to not cast light onto adjacent properties. In addition, the light source should not be visible from adjoining resic~.ential areas. VI. Signage A. The shared use of signs is encouraged for adjacent businesses. B. Signage should complement a buildings' architectural style. C. Signage placed on buildings should occupy less than 5% of the facade area. D. All freestanding signs should be monument type and meet the following criteria: 1. Monument signs should oat exceed 5 feet in height or 7 feet in width; 2. Signs should be ground lit or top lit with shielded Lamps placed so as to n®t cast light onto the path of traffic or on any adjacent road or property. E. Message length should be limited so that a passing motorist can read a sign within three-to-four seconds. No interchangeable boards should be permitted. F. Signs should be complemented, accented and enhanced by landscaping. The size of the landscaping plot should be one and one-half times the square footage of the sign.. G. No portable or temporary signs should he permitted. ~' 0 County ~of Roanoke Community Development . Punning & Zaning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 T..r.r Ctoff TTca only Date received: ~ ~ ~ Received b~. --a Application fee ~~ .: PC/BZA date: \+ E yy «." +ds> i . Placards issued: ,~ BOS date ~1 t ,;..$ ~' 2~- ~ J Z O Q Case Number ~Z, APPL7C`,~2~~'S , C eck type of application fil (check all that apply) ~ , ~ ~ ~ y - ~ l~ ~ Rezoning .~Speciat Use 0 Variance ~,Q Applicants name/address w/zip S. Mark H a r r e l 1 Phone• (5 4 0) 7 7 6- 8 7 4 8 3716 Colonial Ave. (540) 776-311.9 Roanoke, VA 24018 ~gyCN~CXs pt,US Fax No. Owner's name/address w/zip S.Mark Harrell Phone: (540) 776-8748 3716 Colonial Ave. Roanoke, VA 24018 Fax No. (540) 776-3119 Property Location Magisterial District:. C a v e S r i n 3716 Colonial Ave. Roanoke, VA 24018 Community Planning area: Cave Spring Tax Map No.: 7-7.18 - 3 - 2 4 ~~ Existing Zonutg: C -1 Size of parcel(s): Acres: . 5 Existing Land Use: c -1 (P a y eh e c k $ P 1 u s ) RF7,OZ4`•I1~G MVP."SPECIAL USE PERMIT APPL;ICAIUTS (,I2/S? Proposed Zoning: C -1 Proposed Land Use: Same (changing conditions) Does the parcel meet the ninimum lot area, width, and .frontage requirements of the requested district? Yes ~' No ~ IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes 0 No ~ IF NO, A VARIANCE IS REQUIIZED FIItST If rezoning request, are conditions being proffered with this request? Yes ~ No 0 ti 4RIA.~'~G~' APP.LICAN7'S (V) ; , Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WII,L NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. / V RIS V R/ V Consultation 8 1/2" x 11 " concept plan Application fee Application Metes and bounds description Proffers, if applicable 3ustification °+~ Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. Owncr's Signature ~- T-i .,,. ~- ~,.~ .~. x ,~ Applicant ~. Mark Harrell The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer~the following questions as thoroughly as possible. Use additional space if necessary. __ _ _ _- Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. This request is to add two offices off the back as shown in the drawing. Two parking spaces will have to be cleared to meet to requirements for the additional square footage. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. This request conforms to the guidelines recently past for transition of neighboring properties.by having the addition residentail in appearance. The two parking spaces that have to be added due to county guidelines will be in a location that conforms to the transition guidelines as well. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including waterlsewer, roads, schools, parks/recreation and fire and rescue. There will be no impact. The area is already properly screened. -Only a roofline will possibly be visible in any diection. Plus, the addition will be residential in appearance. ~. ~.~,~JIi7 ~-~~~C4~Ci~ _ ~ r ,'~~ r 1' <r ~ i ,~'fS ~ - 1.S ,..Fi.. ,._ ~~~ t ..._#p ell-...,. ._.. .r -.. ._ ~ ]:'~•-r . ~ .,.''c^:1. ~ ~`. ..:r+~`..~ .i'. - A concept plan of the proposed project must be submitted with the application. The concept plan shall-graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising. from the request. In such cases involving rezonings, the applicant. may proffer conditions to Limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations. and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: AI,L APPLICANTS ,. _ a. Applicant name and name of development b. Date, scale and north arrow c. Lot size in acres or square feet and. dimensions ~ d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. `~ f. The zoning and land use of all adjacent properties g. All property lines and easements h. All buildings, existing and proposed, and dimensions, floor area and heights l~ i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development < j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZDIVING AND SPECIAL USE PERMIT APPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site 1. Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour intervals ~ n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants _~ p. Any proffered conditions at the site and how they are addressed q. if project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. ~~~ ~ ~ Signature of applicant - Date ~, ~ 5 .~1u~ k ~--4~< r~ i I i~~-1 -~ ~~~955 Cp~~Jvl;`1' 5 z 0 0 a m J J z n ''/A. SEC. ROUTE ,/{ 72G COLONIAL AtiE1VUE N52'49'30"'E 137.4G' U z z J ~~ ~O (^ WATER I, S. MARK HARRELL, SUBMIT THE FOLLOWING VOLUNTARY PROFFERS IN ASSOCIATION WITH MY REOUES7 TO REZONE APPROXIMATELY O.5 ACRES FROM R-1 TO C-1 COMMERCIAL LOCATED AT 3716 COLONIAL AVENUE: 1. SIGNAGE SNALL BE LIMITED 70 A MAXIMUM OF 30 SQUARE FEET IN AREA WITH SOFT LIGHTING. 2. NO ADDITIONAL EXTERIOR LIGHTING SHALL BE ALLOWED. J. USES SHALL BE LIMITED TO ACCOUNTING/Fl.NANCIAL SERVICES BUSINESS. 4. PARKING LOT ACCESS SHALL BE OFF THOMPSON LANE AND SHALL BE LIMITED TO A MAXIMUM OF EIGHT SPACES. 5. PARKING SHALL BE CONFINED 70 THE REAR YARD AND SIDE YARD FACING THE C-2 BUILDING (ON TNOMPSONS LANE). 6. HOURS OF OPERATION SHALL BE LIMITED TO 7:00 A. M. TO 9:00 P. M.; 6 DAYS A WEEK (SUNDAY OFF). 7. ALL EXTERNAL CHANGES 70 T'HE BUILDING SHALL BE RESIDENTIAL IN APPEARANCE. 8. ANY ADDITIONS TO THE BUILDING SHALL BE APPROVED ONLY THROUGH THE SPECIAL USE PERMITTING PROCESS. ~ 553'30'01 LOT ~ 6 I 1 ` -_ I O LOT 2; ~ PROPOSED DRIVEWAY ENTRANCE STEPHEN MARK HARRELL LOT 1, SECTION 2, GREEN VALLEYS PLAT BOOK 3, PAGE 192 CAVE SPRING MAGISTERIAL DISTRICT, ROANOKE COUNTY, VIRGINIA CURRENT OWNER: STEPHEN MARK HARRELL STREET ADDRESS IS: 3716 COLONIAL AVENUE SCALE: +~ ' = 20' NOTES: PREPARED BY: CLARK SURVEYING TAX # 77.18-3-24 ACQUIRED IN: DB. 1574/1324 P o. Box ss7s NO TITLE REPORT FURNISHED ~ ~` RoevoxE: YIRCINIA PROPERTY IS DESIGNATED AS IN A PHONE': (s4oJ 362-002 F. E.M.A. DEFINED ZONE C 0 20 ~J~ Scale y~"=20FT ~~~ DATE JAN. 6, 1999 DISK 74 ,;`s,, ti~ ' x. ~; ~ l 1>f r .:,A c. ,I ~(t` ~' f~'- .. ~--t ,~ t I ~~ . ~• V~ T- ~ I ~ 5 q_~ = 1. T 1" ~_J ca= s. • c' ~ N II ti . ~: U i _ a S --~ O v -..""_. y ~- ~ ` ' V ~, J ..a. r ~ ~~ ~~ 7 ~~ ~v ~` °DI I ~ _ F~- ~ v X~ Ii ~ ~S - ~ ~ Y 0 i ~ I .,,` art/1191f~ ~ -.2~*~0~ l~'~r( a 0 JL V Q ~ ~1 d ~m ~~ s ., 1 w v ~ ~ a ~~ ~ ~ ~ .Y Q ~ ~P r ~' v ~~ 1d 4.. ' _© ~ ~~ via ~ ~ `~ ~- ~ v,~ ~ ~~ ~a~ ~~ :y r 3yz 1 ~'" ~-- P_E~n~D_s~p 1._.~FT :SE~J~... ~.5-.~.~1 - .-__ _-5.-C_~=i~E--_ ~{- =..).-ZJ -' _ _. `.- = Pc?2.6301 l ~w Gcs~chT~ L EK I'STiJVt -~! y i ~ .. ~~ 3 q ~ +'; .. n= . I-M7--186. _,~ N `°~. ~ ~.F~~\. ,' r 1,(i rf !~p .•D= ~ is I,M? 185 p, ~ 1=M7--183 •. t-M7 i65 ' , ~ i~ 1 3 _ ~ ~' 1-M7 r7o ~ I-~t7-t 83A -• ~~ ~T ~~ o' Tr34 0 1-M7-16~~ o', ' ao ~o.d.. -M7-163 + ps~'7 I ~ D i-M7--169 6 ' ~ \ j' i-M7- -M7 4 ;k, J_8•~r ~ g. 1~~. I-M 7--161 ~ ~ ptl?-168 ° = y' ~ ' ,,, PLUG.GE n_,3.~ I-M7--171 (o ~~`~. ~~ (`GNT-157. \ ~~~- ~~ S'~ ~ I- 7-15FiA ~'`- t' PLUG ' v ~ D_57~ O ~ Zg9 I-M7--160 ,;~r ~ t'~=M7-166 I-M7-176 ,t .- ~. I`-M715 2y 3 ,~lo~ ~p P~,/ '?j n.: r3.v 8~ _ ,"'~ /M7-159 Q~x l ,~ 1. t? I-M7--p 1-M 7:155 ~' ~;a ~ , ~1-M7-176A I-M7-'i ~'Z Oc 9.8` ~,I M7 182A 8. ~ ~ ~3. I~t417-153 ~ 6~ ~ ~~ ~'(9 = 9. ~ ' *O= ~ . -~. ~ ~ ~1-~?-1658 _ _, ., .. . ~•,. a ~:.,~ D=i2.z- 121 I-M7-J82 ...... - ~'' ~. o D=g.9-i 30 ~, ~~ ~ ~~ \,y.4. N ~ ~ ~ S ~ _ ' .9; fl ~-M'~ ,a~ i ~..- ~~~ ,~3,M7-I10 _ ~ ~q, . _... _ ~ ' ' 'O, r . _,_ „~' _ b' Mn~~tS ,,, a ~ ~' .~S - 9/~~ ~ 0` - ~ G _.~ •~ - .. ; ,;; ROANOKE COUNTY Applicants Name: Paychecks Plus DEPARTMENT OF Zoning: Existing C-1. Proposed C-1 C COMMUNITY DEVELOPMENT Tax Map No. 77. > 8-3-24 J ,.~! ! '. e AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION .. CENTER, TUESDAY ,DECEMBER 15, 1998 ~ r~ ORDINANCE 121598-7 TO CHANGE THE ZONING CLASSIFICATION OF A 0.50-ACRE TRACT OF REAL ESTATE LOCATED AT 3716 COLONIAL AVENUE {TAX MAP NO. 77.1$`-3-24) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION Of C-1 WITH CONDITIONS UPON THE APPLICATION OF MARK HARRELL WHEREAS, the first reading of this ordinance was held on October 27, 1998, and the second reading and public hearing were held November 17, 1998; and reheard on December 15, 1998; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on November 2, 1998; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 0.50 acres, as described herein, and located at 3716 Colonial Avenue (Tax Map Number 77.18- 3-24) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of C-1, Office District. 2. That this action is taken upon the application of Mark Harrell. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby 1 accepts: ~~ (1) Signage shall be limited to a maximum of 30 square feet in area with soft lighting. (2) No additional exterior lighting shall be allowed. (3) Uses shall be limited to accountinglfinancial services business. (4) Parking lot access shall be off Thompsons Lane and shall be limited to a maximum of eight spaces. (5) Parking shall be confined to the rear yard and side yard facing the C- 2 building (on Thompsons Lane.) (6) Hours of operation shall be limited to 7 a.m. until 9 p.m., 6 days a week (Sunday off). (7) All external changes to the building shall be residential in appearance. (8) Any additions to the building shall be approved only through the Special Use permitting process. 4. That said real estate is more fully described as follows: BEING all of Lot 1, according to the Map of Section 2 of Green Valley made by T. P. Parker, SCE, November 19, 1955, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3 at page 192. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 2 ~.. On motion of Supervisor Nickens to approve the rezoning with conditions and adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Nickens, Johnson NAYS: Supervisor Minnix, Harrison A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 COLONIAL AVENUE CORRIDOR PROPOSED DESIGN GUIDELINES FOR DEVELOPMENT/REDEVELOPMENT " ~ '„, B ack~round Colonial Avenue provides a vital link in the regional highway network from the inner city of Roanoke to the outlying suburbs of Roanoke County. As development has increased over the years around the inner city area, the function of Colonial Avenue has stayed the same. This increase in development has had a direct impact on the roadway as traffic volumes rise steadily. High traffic volumes and the availability of developable land often cause developers to seek locations along such corridors for new commercial development. This situation has begun along the Colonial Avenue corridor. As commercial pressures increase, the importance of protecting established neighborhoods and ensuring the safe and efficient flow of traffic becomes more crucial. It is also important to ensure a comfortable transition for existing residential frontage properties if neighboring parcels become commercial. Compatibility can be improved upon, if not achieved, through the proper use of building style, orientation and location, landscaping, signage, lighting, parking concepts and access management. Staff recommends the following site design guidelines -particularly on Colonial Avenue frontage properties -for development or redevelopment in the corridor. Goal • To plan for and achieve compatibility between new and existing developments along the corridor. Design Guidelines Objectives - To encourage well designed, aesthetically pleasing developments that make a positive contribution to the streetscape and lessen potential negative impacts on adjacent residential properties. - To encourage architectural compatibility with the surrounding residential character. - To minimize impacts to traffic flow from new developments. - To encourage the use of landscaping to improve environmental quality within new developments, enhance property values and create an enduring community image. - To limit light pollution onto adjacent residential areas and encourage human scale in detail lighting. - To minimize sign clutter by encouraging attractive, well-placed signage. I. Existing Conditions A. The proposed development should show sensitivity to the existing residential character of the corridor by incorporating as many of the following as possible: 1. The preservation and use of existing residential structures for small offices (architecturally compatible alterations and additions are permitted), or the construction of new buildings having a distinct residential character. 2. The preservation and incorporation of existing vegetation. 3. Front yard character that is a common feature of residential properties should be preserved. 4. Depending upon terrain, the use of terraced parking lots, minimizing their visual and site impacts, maybe appropriate. 5. Existing drainage ways should be protected and incorporated into all proposals. ~~'~~`~ II. Site Layout A. Buildings 1. A building should be prominent from street view, using its architecture as advertising. 2. Setbacks should be determined according to ultimate road right-of--way. 3. Minimum distance between a building, off-street parking, driveway, loading space or paved surfaces and any contiguous residential property should be 25 feet. B. Parking 1. Parking should be constructed to the rear and sides of buildings only. Street frontage should be devoted to building architecture and landscaping. 2. Parking areas should be designed to allow future interconnections with adjacent parcels. 3. Where feasible, break up required parking into smaller areas spaced throughout the site, lessening their visual and environmental impacts. 4. Alternative surface materials, such as pervious pavement, are recommended. Asphalt pavement should be minimized to mitigate existing drainage problems. C. Site Access 1. Where feasible, businesses should share access points from the street right-of--way. Temporary access points maybe utilized until further development of the corridor allows for combined access. These temporary permits are issued with the understanding that they will be closed when a satisfactory alternate access is available in the opinion of the local governing body. 2. At the time of project approval property owners should provide a joint easement agreement allowing cross access to and from other properties in the surrounding area and a unified parking and circulation plan should be established wherever feasible. III. Architectural Treatment A. Scale 1. Size of buildings should approach a residential scale. Avoid excessive height and buildings out of scale with adjacent structures. 2. Where larger buildings are proposed, landscaping and architectural facades should be used to lessen their impact. 3. Where infilling between existing residential structures, maintain a continuity of building height, width, first floor elevation, architectural style and porch detailing, if applicable. B. Entrances 1. Design entrances that are clearly visible and easily recognizable from parking lots and walkways which serve the building. 2. The principal "front" facade should face Colonial Avenue, for all buildings directly adjacent to the road, although the major pedestrian entrance may be in the back or side of the structure. C. Materials 1. Materials should be selected for harmony with the surrounding community and for suitability to the type of building and style in which they are used. 2. Exterior materials such as exposed concrete block, metal or brightly colored siding are not recommended. Materials should be in the range of earth tones. D. Roofs 1. Utilize dormers, gables and other variations in roof shapes and/or heights that are compatible with the basic facade elements and add interest and scale to the building. Avoid flat roofs. Gable roofs, hip roofs and multiple plain roofs are encouraged. IV. Landscaping A. Native Vegetation 1. Landscape plans should incorporate the use of native vegetation. B. Adjacent Right-of--Way Plantings 1. Front yards should be developed as open green spaces with a combination of large and small trees, evergreen & deciduous shrubs, earth berms, and/or ground covers. 2. Where it is necessary that portions of a parking lot front the adjacent right-of--way, a planting strip of 10 feet in width should be provided along the adjacent right-of--way. Within this strip a combination of large and small trees, evergreen & deciduous shrubs, earth berms or ground covers should be utilized to buffer the parking area. C. Parking Areas 1. Parking areas should incorporate raised landscaped islands in order to break up large expanses of pavement. 2. Large shade trees should be planted within and along the perimeter of parking areas in order to mitigate the negative environmental effects of heat and glare. 3. Landscaped berms located around parking areas to soften the noise, light and view of a parking area to its neighbors are highly encouraged. D. Building Plantings 1. Buildings should incorporate foundation plantings where appropriate. E. Stormwater Management 1. Above- ground stormwater management areas and facilities should be landscaped with plants adaptable to being temporarily inundated with water and designed as an asset to the overall development. F. Screening & Buffering 1. Where a development adjoins residential property, a 25-foot wide buffer yard should be required. a. Within this buffer yard landscaping and screening should be provided and maintained to an average height of 15 feet. A combination of large and small trees, evergreen & deciduous shrubs, earth berms and/or ground covers should be utilized. Berming is encouraged to supplement screening. Average berm height should be 3-4 feet. Berm slopes should be no greater than 2:1. V. Lighting ~~- ' ~ A. Details of lighting fixtures should be compatible with the existing residential character of the corridor. B. Path and landscape lighting are encouraged where appropriate. Lighting should be at a ~ - pedestrian scale through the use of light standards or placements 14 feet or less in height. C. Parking lot lighting should be no more than 14 feet above grade, down-lit or shielded so as to direct light to the interior of the lot and not project glare onto the street or adjacent properties. Average intensity should not exceed the minimum required for safety. D. Any security lighting should be shielded and located so as to not cast light onto adjacent properties. In addition, the light source should not be visible from adjoining residential areas. VI. Signage A. The shared use of signs is encouraged for adjacent businesses. B. Signage should complement a buildings' architectural style. C. Signage placed on buildings should occupy less than 5% of the facade area. D. All freestanding signs should be monument type and meet the following criteria: 1. Monument signs should not exceed 5 feet in height or 7 feet in width; 2. Signs should be ground lit or top lit with shielded lamps placed so as to not cast light onto the path of traffic or on any adjacent road or property. E. Message length should be limited so that a passing motorist can read a sign within three-to-four seconds. No interchangeable boards should be permitted. F. Signs should be complemented, accented and enhanced by landscaping. The size of the landscaping plot should be one and one-half times the square footage of the sign. G. No portable or temporary signs should be permitted. if-~~ LEGAL DESCRIPTION LOT 1, SECTION 2, GREEN VALLEYS LEGAL DESCRIPTION OF 0.599 ACRE OF LAND KNOWN AS LOT 1, SEC"TION 2, GREEN VALLEYS, RECORDED IN PLAT BOOK 3, PAGE 192 OF ROANOKE COUNTY, VIRGINIA MAP RECORDS. BEGINNING AT A 3/4" REBAR, BEING THE NORTHEAST CORNER OF LOT 5 OF SAID GREEN VALLEYS SUBDIVISION AND BEING IN THE SOUTH RIGHT-OF- WAY OF COLONIAL AVENUE. THENCE ALONG SAID SOUTH RIGHT-OF-WAY N52°-49'-30"E, 137.40' TO A POINT, BEING A POINT OF CURVATURE. THENCE WITH A CURVE TO THE RIGHT HAVING A RADIUS OF 23.48', A DELTA OF 93°-35'-00", AN ARC DISTANCE OF 38.85', AND WHOSE CHORD BEARS S80°-23'-00"E, A DISTANCE OF 34.23', TO A POINT IN TFIE WEST RIGHT- OF-WAY OF THOMPSONS LANE. THENCE WITH THE WEST RIGHT-OF-WAY OF THOMPSONS LANE THE FOLLOWING THREE (3) COURSES: 1) S33°-35'-30"E, A DISTANCE OF 142.09' TO A 3/4" REBAR IN THE WEST RIGHT-OF-WAY OF THOMPSONS LANE, BEING THE NORTHEAST CORNER OF LOT 2 OF SAID GREEN VALLEYS SUBDIVISION. 2) S53°-30'-00"W, A DISTANCE OF 154.00' TO A 3/4" REBAR, BEING THE SOUTHEAST CORNER OF LOT 5 IN SAID GREEN VALLEYS SUBDIVISION. 3) THENCE ALONG THE EASTERI~1 LINE OF SAID LOT 5, N36°-30'-00"W, A DISTANCE OF 164.98' TO THE POINT OF BEGINNING AND CONTAINING 0.599 ACRE AS SURVEYED BY CLARK SURVEYING, APRIL 20, 1998. 1 Tl AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JULY 24, 2001 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A .599-ACRE TRACT OF REAL ESTATE LOCATED AT 3716 COLONIAL AVENUE (TAX MAP N0. 77.18-3-24) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF Cl-C TO THE ZONING CLASSIFICATION OF Cl-C, WITH AMENDED CONDITIONS, AND GRANTING A SPECIAL USE PERMIT TO EXPAND THE EXISTING PRINCIPAL STRUCTURE, UPON THE APPLICATION OF PAYCHECKS PLUS WHEREAS, the first reading of this ordinance was held on June 26, 2001, and the second reading and public hearing were held July 24, 2001; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on July 3, 2001; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing .599 acres, as described herein, and located at 3716 Colonial Avenue (Tax Map Number 77.18-3-24) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of C1-C, Office District with conditions, to the zoning classification of C1-C, Office District with amended conditions. 2. That this action is taken upon the application of U:\WPDOCS\AGENDA\ZONING\Paychecks.plus.rzn.cond.sup.frm 1 Paychecks Plus. 3. That the current owner of the property requests the following amendment to the proffered conditions approved by the Board of Supervisors by Ordinance 121598-7, which the Board hereby accepts: (1) Signage shall be limited to a maximum of 30 square feet in area with soft lighting. (2) No additional exterior lighting shall be allowed. (3) Uses shall be limited to accounting/financial services businesses. (4) Parking lot access shall be off Thompsons Lane and shall be limited to a maximum of ten spaces. (5) Parking shall be confined to the rear yard and side yard facing the C-2 building (on Thompsons Lane). (6) Hours of operation shall be limited to 7 am until 9 pm, 6 days a week (Sunday off). (7) All external changes to the building shall be residential in appearance. (8 ) Any additions to the building shall be approved only through the Special Use Permitting process. 4. That said real estate is more fully described as follows: Being all of Lot 1 according to the Map of Section 2 of Green Valley made by T. P. Parker, SCE, November 19, 1955, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3 at page 192. 5. That the Board finds that the granting of a special use permit to Paychecks Plus to expand the existing principal structure located at 3716 Colonial Avenue (Tax Map No. 77.18-3-24) in the Cave Spring Magisterial District is substantially in accord with U:\WPDOCS\AGENDA\ZONING\Paychecks.plus.rzn.cond.sup.frm 2 ~' the adopted 2000 Community Plan pursuant to the provisions of ~ 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) All applicable Colonial Avenue Corridor Design Guidelines shall be in effect with the word "shall" replacing the word "should" throughout. (2) The proposed building expansion shall be limited to 700 square feet and 16 feet in height. (3) Building and parking additions shall be constructed in substantial compliance with site plan dated July 3, 2001, attached hereto as Exhibit A. 6. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\Paychecks.plus.rzn.cond.sup.frm 3 vLVl r111L n ~L' 1v (J'~ N °~` .3/~ CSC IBIT A N S 2 ° 4 9 ' 3 0 " E 13 7.4 0 ' PAYCHECKS PLIIS SITE PLAN ~,~,,,~ o ~ ' C, i ~ ~ I \ - / ~ I~ ~ ~ ~, _ ~ ~ 30 ° M. a. ~. o ~ ~---- ~ ~ o I ~-HANDICAP I ~~,~ ~ o AMP HANDICAP ~ \`e, c o SIGN I ~~~~ Qua " ~ 1 4 6.5' ~~` `~ ~ I ~ ^ 15' HANDICAP I o ~ ~ ~ TWO. STORY ~ ~ SPACE ~~ ~ '- ~ -FRAME ~,,, ~ g , ~° ~ o ~ ~ z R~SIDCNCE ° ~ ~ 37,16 0 ~ 0 ~ 30.5' GAS ~ I o ~ j i ~ ~ r~ ~'_ p o Lv \_o ~ ~'. ~ I ~ ~. o ~ ~ T `~ PARK1r~~G ° w ~ ~ i° o ~ ~ ~ K ~ i I~ i ° ~ N ~~ 2 i 9' g' ~ g' ~ g g' g~ ~ o i I o ~ o o ~~ooooao 0000 0~ I ~ehc~ -p i o ° do o ~ I o --~ _ ~- o ° R ~~' ~, COS RI VE F~NCE ~ ' BUFFER ~ ~ a ~. _ ~ o S53°30'00" W 154.00' ,' ~ ~ ~ ~t. ~r ~' I ~ I ~a1G~-~~~ LOT 2; ~ ~• ~.~ I ~ ~~--. __~_.._.._ ... - _ r.~-~-~ r- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JULY 24, 2001 ORDINANCE 072401-7 TO CHANGE THE ZONING CLASSIFICATION OF A .599-ACRE TRACT OF REAL ESTATE LOCATED AT 3716 COLONIAL AVENUE (TAX MAP NO. 77.18-3-24) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C1-C TO THE ZONING CLASSIFICATION OF C1-C, WITH AMENDED CONDITIONS, AND GRANTING A SPECIAL USE PERMIT TO EXPAND THE EXISTING PRINCIPAL STRUCTURE, UPON THE APPLICATION OF PAYCHECKS PLUS WHEREAS, the first reading of this ordinance was held on June 26, 2001, and the second reading and public hearing were held July 24, 2001; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on July 3, 2001; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing .599 acres, as described herein, and located at 3716 Colonial Avenue (Tax Map Number 77.18- 3-24) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of C1-C, Office District with conditions, to the zoning classification of C1-C, Office District with amended conditions. 2. That this action is taken upon the application of Paychecks Plus. 3. That the current owner of the property requests the following amendment to the proffered conditions approved by the Board of Supervisors by Ordinance 121598-7, 1 which the Board hereby accepts: (1) Signage shall be limited to a maximum of 30 square feet in area with soft lighting. (2) No additional exterior lighting shall be allowed. (3) Uses shall be limited to accounting/financial services businesses. (4) Parking lot access shall be off Thompsons Lane and shall be limited to a maximum of ten spaces: (5) Parking shall be confined to the rear yard and side yard facing the C-2 building (on Thompsons Lane). (6) Hours of operation shall be limited to 7 am until 9 pm, 6 days a week (Sunday off). (7) All external changes to the building shall be residential in appearance. (8) Any additions to the building shall be approved only through the Special Use Permitting process. 4. That said real estate is more fully described as follows: Being all of Lot 1 according to the Map of Section 2 of Green Valley made by T. P. Parker, SCE, November 19, 1955, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3 at page 192. 5. That the Board finds that the granting of a special use permit to Paychecks Plus to expand the existing principal structure located at 3716 Colonial Avenue (Tax Map No. 77.18-3-24) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) All applicable Colonial Avenue Corridor Design Guidelines shall be in effect with the word "shall" replacing the word "should" throughout. (2) The proposed building expansion shall be limited to 700 square feet 2 and 16 feet in height. (3) Building and parking additions shall be constructed in substantial compliance with site plan dated July 3, 2001, attached hereto as Exhibit A; and that any water runoff from the new construction shall be discharged to Colonial Avenue. 6. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance with Condition #3 amended that any water runofffrom the new construction shall be discharged to Colonial Avenue, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Senior Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 -- ... iJ v i r l 1-1 LJ .L`1 ~' .(.J .1 V v L ,. ~ .3~ L~~ ~IBIT A ' N 5 2 ° 4 9 ' 3 0 " E 13 7.4 0 ' PAYCHECKS PLIIS SITE PLAN °" f \ O 1 i ~ ~ ~ I ,~ ~ ~ ~P ~\ ~ ~ I ~ ~ 30' M. B.~. ° o I ~-HANDICAP ~ ~~,~ ~ o AMP HANDICAP ~ \`e, c o SIGN I `~~ ~°' " ~. Q ~ o ~ N 46.5' ,`` 0 ~~ I ~ ^ 15' HANDICAP I ~ o ~ cn TWO. STORY ~ ~ SPACE ~~ I~'- ~ FRAME ~,,, ~ 9 , ~ o ~ l~ z RESIDENCE ~ ~ ~3 7 ,16 ~ 0 0 ,~° ~ 30.5' GAS_..,~. ~ ~. o lv ~0 ~ ~'''., I ~ ~ T~ ~ PARKING I g o 1 I ~' ~ ~ • ~ ° : ; o Q ° o ~ d W ~ I o W N ~~ 2 ~ g' 9' 9' i 9 9' 19' ~1 I ~.--......._....... ~ ~ ~ o ~ o ~ ~+ ~ o 0 0 0 0 0' o 0 o v I'ehc~ ~ o o ~ I - o '~ t -J I o ~~ COS RI ~„E NCE BUFFER ~ ~ o ~:, o ~ S53°30'00"W 154.00' ~t ~~~~ L 0 T 2, ~ ~ ~ ~ ~ I ~ -~~~. ROANOKE COUNTY Applicants Name: Paychecks Plus DEPARTMENT OF Zoning: Existing C-1. Proposed C-1 C COMMUNITY DEVELOPMENT Tax Map No. 77.18-3-24 L- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24, 2001 ORDINANCE 072401-8 GRANTING A SPECIAL USE PERMIT TO CRAW-MART, INC. FOR A NEW CONVENIENCE STORE AND GASOLINE STATION TO BE LOCATED AT 5944 CATAWBA VALLEY DRIVE (TAX MAP NO. 13.00-1-56), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Craw-Mart, Inc. has filed a petition for a special use permit for a new convenience store and gasoline station to be located at 5944 Catawba Valley Drive (Tax Map No. 13.00-1-56) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 3, 2001; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 26, 2001; the second reading and public hearing on this matter was held on July 24, 2001. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Craw-Mart, Inc. for a new convenience store and gasoline station to be located at 5944 Catawba Valley Drive (Tax Map No. 13.00-1-56) in the Catawba Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (1) Total signage shall not exceed 150 square feet. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~ • ~~-e~_ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Senior Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 ""~"~ PETITIONER: Craw-Mart ! CASE NUMBER: 23-7/2001 Planning Commission Hearing Date: July 3, 2001 Board of Supervisors Hearing Date: July 24, 2001 A. REQUEST The petition of Craw-Mart, Inc. to obtain a Special Use Permit for a New Convenience Store and gasoline station on .873 acres located at 5944 Catawba Valley Drive, Catawba Magisterial District. B. CITIZEN COMMENTS No citizens spoke. C. SUMMARY OF COMMISSION DISCUSSION Mr. Tim Beard presented the staff report. Mrs. Hooker inquired as to the variance granted fora 3,600 square-foot store in excess of the AV district maximum 3,000 square-foot building. Staff noted that site issues related to separation of entrances from VA 311 and structural setbacks for the existing fuel pump canopy and proposed store also came before the Board of Zoning Appeals and that site topography and configuration influenced the outcome of these requests. Mr. Richard Jones, architect representing the applicants, explained that the proposed building will have the character of a country store, all merchandise sold (excluding gasoline) will be stored inside and that septic drainfields and well are in place. Mr. Witt recommended that signage be limited. D. CONDITIONS Total signage shall not exceed 150 square feet. E. COMMISSION ACTION(S) Mrs. Hooker made a motion to approve the request with the conditions. Motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Roanoke County Planning Commission Ta STAFF REPORT PETITIONER: Craw-Mart, Inc. PREPARED BY: Tim Beard CASE NUMBER: 23 - 7/2001 DATE: July 3, 2001 PART I A. Executive Summary This is a request for a Special Use Permit for the construction of a new convenience store and expansion of a gasoline station located at 5944 Catawba Valley Drive. The property is zoned AV Agricultural /Village Center and is designated Rural Preserve by the 1998 Roanoke County Community Plan. The proposal generally conforms to the goals of the Community Plan. The petitioners will demolish an existing store on the property located 0.6 mile south of the Roanoke /Craig County border in the Catawba District. The surrounding area is characterized by heavily forested, steeply sloped hillsides and scattered residential uses. B. Description This is a request by Craw-Mart, Inc. (Ken Crawley and Glen Martin) for a Special Use Permit to construct a new convenience store and expand a gasoline station on 0.873 acre zoned AV. The specific proposal is to demolish a circa 1940 building, replace it with a 3,600 square-foot modern convenience store and add two fuel pumps and a 24-foot by 40-foot canopy to the existing two pumps and canopy. The business has functioned as a small country store for over sixty years with gasoline available since 1998 and lies in a large Rural Preserve designated area lacking other typical Village Center land uses. C. Applicable Regulations The zoning ordinance permits convenience stores and gasoline stations only by Special Use Permit in the AV, Agricultural /Village Center district. Convenience stores are defined as "establishments primarily engaged in the provision of frequently or recurrently needed goods for household consumption, such as prepackaged food and beverages, and limited household supplies and hardware." Fuel pumps and fuel product sales are specifically excluded in the definition. Neighborhood markets and country stores are considered typical uses. The ordinance defines gasoline stations as "places of business with fuel pumps and underground storage tanks which provide fuels and oil for motor vehicles." Use and design standards for convenience stores per Section 30-85-13 include the following: 1) sales of food prepared on-premises is allowed if no more than 20 percent of the floor area comprises seating facilities; 2) exterior display of merchandise for sale is permitted on a paved walkway within three feet of the building and operational drink and ice machines must be stored under roof; 3) display of vehicles for sale is prohibited. Additional AV district standards • include the following: 1) No convenience store shall exceed 3,000 square feet of gross floor area; 2) A Type C buffer yard per Section 30-92 shall be provided when adjoining any residential use type. Gasoline station standards require that bulk storage of fuel be underground per standards established by the National Fire Prevention Association and the U.S. Environmental Protection Agency. Additional AV district standards include the following: 1) a maximum of 4 stations designed for fuel dispensing shall be located on site; 2) Fuel dispensers shall not be located closer than 30 feet to any public street right-of--way and 100 feet to any adjoining residential use type; 3) A Type C buffer yard shall be provided along the property line adjoining a residential use type. The applicants have secured variances from minimum front setback requirements for the proposed convenience store (35 feet to 5 feet) and the existing fuel canopy (35 feet to 0 feet). A separate variance was obtained bringing the existing highway entrance separation on VA 311 into complicance (500 feet to 280 feet). Variance approvals were based on the site's unique elongated shape, steep downsloping rear topography and lack of depth. In a separate attempt, Craw-Mart, Inc. was also granted a variance from the maximum 3,000 square-foot regulation for the proposed convenience store to a requested 3,600 square feet. Site plan review will be required for compliance with County development, stormwater management and building code regulations. Building codes may require compliance with Americans with Disabilities Act standards. VDOT commercial entrance permits must be approved prior to issuance of building permits and before any work is allowed in the right-of- way. PART II A. Analysis of Existing Conditions Location: Facilities proposed for the subject property would be situated 600 feet to 700 feet west of the Catawba Valley Drive (VA 311) -Newport Road (VA 624) intersection. The new convenience store would be constructed at the northwest end of the 0.873 acre with the expanded refueling area centrally located on-site. The parcel lies in the Catawba Community Planning Area. Urban services are not available. Site: The tract contains aone-story, approximate 1,400 square-foot building, atwo-pump fuel dispensing area under a 24-foot by 40-foot canopy and a partially paved parking lot with dual entrances from Catawba Valley Drive. Topo~raphy / Ve etg_ation: The lot drops gently from VA 311, levels off to accommodate the existing building and refueling area and drops severely down to McAfee Run paralleling its . southwest boundary. Most of the northwest portion of the site is composed of fill material . No substantial vegetation exists on the property. ~-- Surrounding Neighborhood: The subject site and extreme northwest and northeast portions • (between McAfee Run and VA 311 right-of--way) of the adjacent parcel to the south are zoned AV. Most of this adjoining tract is zoned AG-1 and is developed with one single family residence. East across Newport Road stands one single family house zoned AG-1 and north across VA 311 lies the steep, heavily forested lower face of North Mountain zoned AG-l. B. Analysis of Proposed Development Site Layout /Architecture: The petitioners propose to demolish their existing 1,400 square-foot store near the southeast end of the property and construct a new 3,600 square-foot convenience store at the opposite end of the 0.873 acre tract. Exterior materials are anticipated to be masonry/split-face block. The preliminary concept elevation drawing indicates a gable roof with dormer windows and a front porch perpendicular to Catawba Valley Drive. The building will rest on fill material. The existing gasoline canopy is proposed to double in size (an additional 24-foot by 40-foot roofed area) with two new pumps to be installed, all centrally located on the lot and positioned to match the existing access points on Catawba Valley Drive. Signage is proposed for the northeast corner of the property. Access /Internal Circulation: The site is served by two entrances 280 feet apart on VA 311. VDOT has commented that one of the access points may be closed and that use of the right-of- way for "internal access" should be stopped. VDOT has also requested that the site plan be • revised to meet standard entrance widths and has noted that gas pumps will not be allowed closer to the right-of--way than 12 feet. Due to VDOT's approximate 80-foot wide right-of--way along this stretch of Catawba Valley Drive and the sharp downslope paralleling the rear boundary, the subject parcel lacks depth. Setback variances granted for the existing canopy and the proposed new store reflect this. 16 parking spaces (excluding spaces permitted at the gas pumps which could accommodate up to eight additional vehicles) are shown on the concept plan. There are no apparent sight distance problems on this segment of Catawba Valley Drive which is a long straightaway with a posted speed limit of 55 miles per hour. Traffic Generation: Based on the projected building square footage, staff estimates the convenience store could generate 1,200 - 1,300 trips per weekday (if open 24 hours). Fuel sales could generate an additional 100 trips per pump per weekday. These figures are probably high considering the rural character of the area, its population base and the relatively low daily traffic count on this stretch of Catawba Valley Drive. The 1999 estimated annual average daily trips for the 2.54 mile segment of VA 311 from Blacksburg Road (VA 785) to the Craig County Line was 4,600. Nine accidents were reported on VA 311 between Newport Road and the Craig County border from November 1997 through June 14, 2001. Fire & Rescue /Utilities / Drainage: The Fire Marshal has noted that emergency services will continue as they are currently provided with Catawba Fire & Rescue Squad as the primary unit. Public water and sewer are not available. The applicants will utilize their existing well and septic facilities. Neither County Engineering staff nor VDOT provided written comments regarding on-site stormwater management. Screening & Buffering: The applicants' concept plan indicates proposed landscaping. Per • ordinance, asix-foot wide planting strip containing one small or large deciduous or large evergreen tree every 301inear feet is required along the right-of--way in addition to one evergreen shrub every five linear feet. Along the property's southwest border paralleling McAfee Run, a Type C buffer yard is required which includes a 15-foot wide buffer and six-foot high screen or a 25-foot buffer with small evergreen trees and a row of evergreen shrubs. C. Conformance with Community Plan This property is designated Rural Preserve by the 1998 Community Plan. Conservation and Rural Village designations are also found in the vicinity. Rural Preserve areas are generally found in mostly undeveloped, outlying lands. These rural regions are normally stable and require a high degree of protection to preserve agricultural, forestal, recreational and remote rural residential areas. Residents of the Catawba Community Planning Area have indicated their desire for all existing and future businesses in the community to strive for appropriate landscaping, building design and signage to maintain and enhance the rural character of the valley. Although more commonly found in a Village Center area, businesses such as the Catawba Grocery provide goods and services to commuters as well as residents of the valley. D. Conformance with County Development Standards The proposed project can comply with zoning ordinance regulations. Review and approval of site and building plans, erosion and sediment control and stormwater management will be required prior to the issuance of a building permit and before any work can begin on the property or at the right-of--way. PART III Staff Conclusions Craw-Mart Inc.'s proposal to construct a new convenience store and expand gasoline sales on their existing commercial site is consistent with AV Agricultural /Village Center zoning district provisions. Although designated Rural Preserve, a Village Center designation likely would have been attached to the subject property and adjoining tracts if the petitioners' business was not the only existing commercial use in the immediate vicinity. The expansion of Catawba Grocery would "bring goods into the community on a scale which relates to the area. The goods and services provided by this development allow the citizens to shop locally as opposed to a longer commute" as stated by the owners. No major land use impacts are expected as a result of this proposed development. • Count/ of Roanoke Community Development • Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 n.._ Ow,..CR TT~o (lnl~r Date received ~~ ~ Received hy~ c Application fee: ~ ~ PCiBZA date: ~ ~3 Placards issued: BOS date: ~ z~ ~ ~ r~ Case Number ~ 2 - j ~ Zb4 ~ LfLLL APPLIG4NTS Check type of application fil (check all that apply) ~ Rezoning Special Use 0 Variance ~j Applicants name/address w/zip Phone:3. ~~~ "" ~"7 '"~~~~~ C.R~42~-y>'1,4R 1" .~'ntc: Ti.~ ~~~~~~~~~~~~ er`~ ~'~i~~ ~i~°~i4z~p~• 11~F~)~~ Fax No. Owner's name/address w/zip Phone: 5',~Q _~ if~._ +77f..Z ~1.~~ ~7~~~~ LJ'JQ-JI ~2 ~~ Fax No. ~'yG~3 ~ ~ ~~~ ID ~ ,4 u~ . ~1~ Property Location ~ ~> ~i~~J ~b Magisterial District: ~ ~,y ~~~~ ~;~7r~ ~~i ~ -~' ~ ~„j~ .7 Community Planning area: ~('~, Tax Nlap No.: j ~. j'j j) ~-) - ~~;, Existing Zoning: Size of parcel(s): Acres: 1~_ 87~ Existing Land Use: L~YEN~~1~C~ }~C',Q,~l- I RE~DIVI~~"G A.VD SPECK-IL ZJ"SE PERkTIT ~1PPLIC.4~V'1'S (R;`Sl Proposed Zoning: Proposed Land Use: I'~4~ ~~~~7`11k1~I~.E ~o1Z~ + C~-~ ~~ u ~ tai r ~-€~_; ~~~~) Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes O No 0 IF NO, A VARIANCE IS REQUIIZED FIRST. O ~ No Does the parcel meet the minimum criteria for the requested Use Type? Yes IF NO, A VARIANCE IS REQUIRED FIRST O ~ No If rezoning request, are conditions being proffered with this request? Yes V.-LRIA ~"CE APPLIC .YTS` (V") Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION tiVII,L NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/ V V V Consultation 8 1/2" x 11" concept plan Application fee Application Metes and bounds description Proffers, if applicable justification Water an application Adjoining property owners I hereby certify that I am either the owner of the p • the owners agent or contract purchaser and am acting with the knowledge and consent of the owner. ~---~ Owner s Signature _. _ ,, ,Tl~'ICATION.. FOB REZONING OR SPACIAL [TSE:PERiVSIT'1ZE~QLTEST ;-; '- Applicant „~ Planning Commission will study rezoning and special use permit requests to determine the need and justification for the ange in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible, Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginnine of the applicable zoning district classification in the Zoning Ordinance. This project provides goods and services to the community in which it is located. The community p.lari encourages smaller businesses located in the community village concept. The removal of the old building and the proposed up grades of the site will improve the quality of this development and the community Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. he project brings googs into the community on a scale which relates ~o the area. The goods and services provided by this development allow the citizens of this community to shop locally as opposed to a longer commute. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. The removal of the existing facility the addition of a new building and improvement to the canopy and .site elements will have a postive impact on this property and the surrounding properties. The existing utilities are adequate to serve the new project. • • ~ ~ ~ , iv n ~ Inm ~ ~~n ~ ,/ ` ,r_ ,~~ / ~O ~ `~~ / / ~~? // // ~~~ / / ~~~\ // /® / ~ / /~ i / A/~Oj / / / / i~~ z O 4 V i O N M ~ ,~ °~F S r-~. ~ Z ~..y L' F • ~~8 ~8/ '~ o °~~ ~~ ti ~. ~ r r A ~i E r f $ ' 1 v 11 - ~ c Z o ~ ~ ~ ~ v ~ ~ ~ ~ ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants Name: Craw-Mart Inc Tia Catawba Grocery Zoning: Existing AV, Proposed AV Special U Tax Map No. 13.00-1-56 T-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24, 2001 ORDINANCE GRANTING A SPECIAL USE PERMIT TO CRAW- MART, INC. FOR A NEW CONVENIENCE STORE AND GASOLINE STATION TO BE LOCATED AT 5944 CATAWBA VALLEY DRIVE (TAX MAP NO. 13.00-1-56), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Craw-Mart, Inc. has filed a petition for a special use permit for a new convenience store and gasoline station to be located at 5944 Catawba Valley Drive (Tax Map No. 13.00-1-56) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 3, 2001; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 26, 2001; the second reading and public hearing on this matter was held on July 24, 2001. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Craw-Mart, Inc. for a new convenience store and gasoline station to be located at 5944 Catawba Valley Drive (Tax Map No. 13.00-1-56) in the Catawba Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (1) Total signage shall not exceed 150 square feet. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\craw-mart.sup.wpd 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24, 2001 ORDINANCE 072401-9 GRANTING A SPECIAL USE PERMIT TO PLAY IT AGAIN SPORTS FOR A RETAIL STORE ON .601 ACRES LOCATED AT 4347 VALLEY AVENUE (TAX MAP NO. 87.08-5-2), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Play It Again Sports has filed a petition for a special use permit for a retail store on .601 acres located at 4347 Valley Avenue (Tax Map No. 87.08-5-2) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 3, 2001; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 26, 2001; the second reading and public hearing on this matter was held on July 24, 2001. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Play It Again Sports for a retail store on .601 acres located at 4347 Valley Avenue (Tax Map No. 87.08- 5-2) inthe Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) Access to the property will be from a private drive that serves the Lowe's parking lot, as shown on the site plan drawn by Craighead & Associates, dated 5/25/01. No access shall be allowed from either Valley Avenue, or U.S. 220, Franklin Road. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this 1 I ~ ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: ~• C e e..~.~~_ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Senior Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 ROANOKE COUNTY Applicants Name: Play it again Sports DEPARTMENT OF Zoning: Existing C2, Proposed Special Use COMMUNITY DEVELOPMENT ;Tax Map No. 87.08-5-2 ~• • • >PETITIONER: Play It Again Sports ~~ CASE NUMBER: 25-7/2001 Planning Commission Hearing Date: July 3, 2001 Board of Supervisors Hearing Date: July 24, 2001 A. REQUEST The petition of Play It Again Sports to obtain a Special Use Permit for a retail store on .601 acres located at 4347 Valley Avenue, Cave Spring Magisterial District. B. CITIZEN COMMENTS No citizens spoke. C. SUMMARY OF COMMISSION DISCUSSION Mr. David Holladay presented the staff report. Mr. Robinson asked the petitioner to comment on the proposed building elevations submitted with their application. D. CONDITIONS 1. Access to the property will be from a private drive that serves the Lowe's parking lot, as shown on the site plan drawn by Craighead & Associates, dated 5/25/01. No access shall be allowed from either Valley Avenue, or U.S. 220, Franklin Road. E. COMMISSION ACTION(S) Mr. Witt made a motion to approve the request with one condition. Motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Roanoke County Planning Commission 6 County of Roanoke '~""~, "` Department of Community Development Memorandum To: Planning Commission From: David Holladay, Planner Date: June 26, 2001 Re: Play It Again Sports Special Use Permit In October, 1997, Lowe's Companies, Inc. rezoned 22 acres in order to construct a new store on U.S. 220, Franklin Road. The petition generated discussion about site design, traffic impacts and driveway connections to U.S. 220. In addition to several proffers which controlled site design and access, Lowe's proffered the following condition: "Petitioner proffers that if any out parcel, that requires C-2 zoning, is proposed on this site or the adjoining site of White House Antiques, it will be subject to a Special Use Permit regardless of the C-2 use proposed. This will allow the Planning Commission and Board of Supervisors the opportunity to review traffic impacts, circulation and access issues." Play It Again Sports, a used and new sports equipment retailer, plans to purchase the property at the corner of Valley Avenue and U.S. 220, Franklin Road. This is the property referred to as the "adjoining site of White House Antiques" in the Lowe's rezoning proffer. The petitioner plans to demolish the existing building and construct a new building and associated site improvements. Per the proffered condition, a Special Use Permit is required prior to development of this property, in order to review traffic impacts, circulation and access issues. Anticipated traffic impacts would be typical of a retail establishment. For comparable types of retail uses, the Institute of Traffic Engineers "Trip Generation" manual estimates 24 vehicle trip ends during a peak hour of operation, or 12 cars in and out of the site per hour. This rate is less than one half of estimated traffic generated by a walk-in bank. The petitioner's site plan shows a new access driveway on the western side of the property. The driveway entrance connects to a private drive into the Lowe's parking lot. The proposed access is supported and recommended by Roanoke County and Virginia Department of Transportation staff. The proposed driveway eliminates the need for a new driveway on either Valley Avenue or U.S. 220. The issues of traffic and driveway access, which generated significant debate during the Lowe's rezoning, are mitigated with the petitioner's proposed site access. Staff suggests a favorable recommendation of the Special Use Permit, with the following condition: 1. Access to the property will be from a private drive that serves the Lowe's parking lot, as shown on the site plan drawn by Craighead & Associates, dated 5/25/01. No access shall be allowed from either Valley Avenue, or U.S. 220, Franklin Road. County of Roanoke _ Community Development Planning & Zoning ~ 5204 Bernard Drive P O BOX 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 For Staff Use Only Date received: Received by: as or ~M ~~ Applicatiur. fee: u o 0 ~ T '- PC;BZA date: T O ~ Placards issued: BOS dace: ~ y 6r Case Number d5- 7 /~ ~~ ALL.APPLIG9NTS Check type of application filed (check all that apply) ~ Rezoning Special Use O Variance Applicants name; address w(zip ~L+~l~-~-~-5 ~ ~ ~'~ Phone 7 7 ~ - ~ ~d ~ D!3~k ~~sr Jvt~~ ff Li~C.. Z7 ~t- ll z ~ , 2G 3 ~f ~ov1_'i Ate C2. ~ ~ (~~~`9 I T R G- ~~ ; ~ a~tr~; Fax No. ' ti, z~tot8 ,IZ.er~ae~~ V Owner's name address wizip ~ e ~ ~} Phone: 3 3l"0 - !~ -~~- 33 S 7 ;~ ox 1 l l ~ ~ 3i~ - lc5~- ~l, 4~ Fax No. Property Location `,r w Magisterial District: ~. a 1F~ ~ ~~ ~ '~ Cs- ~~ ~ 1'+~~'~~~ ' {'' ~t~' Community Planning area: ~+°~~'F .SP2i~C•- Tax Nlap No.: 8 7~ ~ 8 _ j - ~- ' Existing Zoning: ~ Size of parcel(s): Acres: ~ 4 ~ c ~ , Existing Land Use: V ~ ~'°~ ~ ~ ~, REZ~~VING <=1.~~D SPECI.=fL LASE PER~6IIT r1PPLIC.-IVTS (R;'Sl f Proposed Zoning: G -~ ~' ~ ~' Proposed Land Use: 2~~-~ i ~- Does e parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes No ~ IF NO, A VARIANCE IS REQUIIZED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes ~ No ~ IF NO, A VARIANCE IS REQUIlZED FIRST If rezoning request, are conditions being proffered with this requesi? Y es ~ No ~ ~ ~ ~~~ V~RIANCE~1P,PLIC~,~'TS(VJ` Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: ~= 3 Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE ivIISSING OR INCOMPLETE. /S V V ~ V Consultation 8 1!2" x 11" concept plan Application fee ~ Application Metes and bounds description Proffers, if applicable .Tustification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the prop owne ' gent or contract purchaser and am acting with the knowledge and consent of the owner. Owners Signature ~'~'ICATION. FOR RE70NING OR SP'~+CIAL USE PERNQT REQUEST Applicant The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. 7'i~FtS Q~c.;E~T ~ati~ ~t_aca~E MY €~ci5~ ~~tr fLEyAtt` 3;.+S~~~sS~ }~c..lky ~r ~GA~.J ~~'ak'3~ ~2oM Ro A N~ ~ L ~r~ t,.-'ro 1i..o A,~ ca s~ C,o c~ N i~Y , ! ~ t-~l 2G ~2 5 ~ 2~ .S i~ t, ~.~ ~~-^~ ~.'i;a ~ ~.- f~ilA~riONr~L EMPL~~'M~Ni A~v~ MvR~ l.,c+LAi_ 'T'AB .Dc~~42S ~iA i.tic2~_AS~ S44€S~ -j-~ °2t~T~c.; S~pui~ t-kA~E i/`~+ZY /-1iN~ry'~f~L AFF-E-cT saa i~~1~~iL ~~c~ As +~:tr t s o ~~ w c c L. V S O 'n+ ~ .~ x i s~ i ~=G- != ti~ n-A^° ~ a+~ A DE.s~ iN.4~c~ t3v.~iN~SS. /~ 'i-a -rtt E P°'~a A ~y2" ~ Y w K ~c ~-t „~i t~z G;2.F~ ~. N e P~ ~-~,v re.~ ~ sA FE,'Y 6-t.A Z.;a .2..~ , o ca '~ (jvie~>`sS iS .S`c-rti~T-~y d~t<s-Att.., k~1 ~oES Ne`Y (,,~:~~~ An,y B't-.P~o.s ~e'i~ Wt~cew c~cv~r~ a~ t~~za~eo~S ~ ~'~.~ ~~~t~~<,~~~.~{ ark pQpv~~~, r-~ Please explain how the project conforms to the general guidelin/e~s and policies contained in the Roanoke County Community Plan. °~'t~ts ?2r~'S'~c,- i5 LOrrAt'~-!~ t~ Q 1..02. !-><2~.,4. ~'1~~. ~2~~ h~A3 Q~~ t~ '~'fiArsSi: i0"t X02 S.EV~JZ-AL ~~2~ A~.i1). Ct~/+~Ti.~tl~+€S TG P^'1Q,~rvE i~tTH hSE~ jj~>s~.~o!~~M~ ~ r ~"~Y P2o.~'~E~i i:Jri_i` lZ.~~ vi_i t~1 A ~ ~~~TtF`7 tcht-'-; Q~-EAS+n%(r T3 Vic p«lG- try zrN q G EN ~.2~~ ~E.~1 C..n1 `T'c~~~ Ct~~~-.1 ~4 cc,e~*~ 81sA ~'"~ ra M~~~ t~~u~E. of ~~~~~2~~~'r 3~.~t.~~sS~S. MYSvst~EsSt t2~a'A~L )QOeT~/~!(T- l°_OC)~~ ~ Ca:~FO2~S i O ~JC[S i~~~ Z'0 tif.~L4,, 1 HE ~~r~1l,Sit-~l~ ~ ~ t v~ c n.Jlr W ~ t_ z Cb Nt P~ ~ rt E ,,t.' ~ A,v y a.~ 7~s E.. /U ~ ,n~ ~ S :' r~L 1S 3A ~~,~ i (~,Z~~ ~.C+ ~ t~ ;r(i5 Gof>_£ A~,A An-~ S~-2~~ AS A>V ~ xA-~c.Ai_~, ~olZ Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. "i'ttE, iM?a,~; ons rc-~C ~~t~r-1~-G- P~-BP~2;"Y' vr~tz !SE `Tv TU2N An! EYESesr42~ (~lSi~ -`~ ~ES.~tF..A¢t-E ,Q~TAtt_ r!.OLA~t70,1~. .La' b11il:.t. l3aoS~ i~~ [u~1C~ dC iME. rQD30i•Ll~.~'[i- ~VSI~FSi~~.. ~~~o,fr.ti.~(J- ~1 1/~~7 D~ U•'~wll~~lJ:`~.~ t~a~~s~ i4^~~ G.4-v~~E Q~~ LoNS~vt~c.~?~- /{ S k'£~L h,v~ M.4So~:~-2y Srr~vcr~ru2~ w~~L DEC~2,~A,SE T~~ ~I1~tt t~tJ©~ a ~ 7th` itt~~l> ~ 2 F"• ~E A~~ 2F S cu ~. , i ~+ E c rvi. P r~ ~~; o n.1 vJ .a~L A~tD sF w ~ w c c.L ~3 ~. j ®N~ To~ir.~ei RantTj T'wt) .~~~~5. T .~~ 4 ;,G D Il~ J r Q ~- Y d CRAIGHEAn A~~ocIArE~ Architecu, D~igraers, Gon~vuccion Managers c _~~`~----_- T ~ ~" r° ~ US.22p ,~ ~--. . rho R.Q h1 Hr -# ~ ti ~°~'~ ^-~-~ . „``~ ( ~ ~ -- ~ i - ~'~. ~1'j ~: j ~ ~~ ~~ v~ l "• ~e• ~~43 t a,, '` 1 Sr. ~ f1 i j ~`~ Q ` ~~ r -~. .... 9"Ita~typ l~~+n - .-. -- _ ~x~_~'~- P~1VA't'~ ~~ r-e,l.~~rp-~ ~~~ ~ ~p ~ 5 ~ t"~`'(~V T o ~ L ~ IL\Y C:ItAI(:IIFAU, AI1('l IfI'!{~ "i 2721 f3RAM$I,ETON AVENUE,. S. W. • P.O. BOX 46fi2 • ROANOKE:. VA. 241115 • (5401 774-5;j21i NORTH $g~ 4~' ,~~ 22 ,~ nee 2 2 a Aye a11e~ ~ 4,347 ~ 15ti 61 4220 ~o//ey Av N 1~~ 5 11,, 65 ~ 5 a 4252 2.12 Ac. n ROANOKE COUNTY Applicants Name: Play it again Sports DEPARTMENT OF Zoning: Existing C2, Proposed Special Use COMMUNITY DEVELOPMENT Tax Map No. 87.08-5-2 ~! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24, 2001 ORDINANCE GRANTING A SPECIAL USE PERMIT TO PLAY IT AGAIN SPORTS FOR A RETAIL STORE ON .601 ACRES LOCATED AT 4347 VALLEYAVENUE (TAX MAP NO.87.08-5-2), CAVE SPRING MAGISTE- RIAL DISTRICT WHEREAS, Play It Again Sports has filed a petition for a special use permit for a retail store on .601 acres located at 4347 Valley Avenue (Tax Map No. 87.08-5-2) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 3, 2001; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 26, 2001; the second reading and public hearing on this matter was held on July 24, 2001. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the Board finds that the granting of a special use permit to Play It Again Sports for a retail store on .601 acres located at 4347 Vally Avenue (Tax Map No. 87.08-5-2) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) Access to the property will be from a private drive that serves the Lowe's parking lot, as shown on the site plan drawn by Craighead & Associates, dated 5/25/01. No access shall be allowed from either Valley Avenue, or U.S. 220, Franklin Road. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. C: \WINDOWS\TEMP\GWViewer\play. it.again.sports.sup.wpd o~ Ro^^!okF` AGENDA ITEM NO. - Z o z J a APPEARANCE REQUEST 1838 PUBLIC HEARING ORDINANCE /~ CITIZEN COMMENTS SUBJECT: l ~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOWr ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~~t-ror'~ l~ ~ ~-rs~ f -~ ADDRESS: 3 ~~~ ~~ N ~~. '~ ~ tv ~ ~.~ ~~ ~~ 1~ PHONE: S~-u ° ~ ~~? . ~"~`~ 2 o~ ~~^"~kF AGENDA ITEM NO. ti '~ ~ z '~ o ., z J ,,; .a ,838- APPEARANCE REQUEST PUBLIC HEARING ORDINANCE !/ CITIZEN COMMENTS SUBJECT: I ~ ~ 3 I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ADDRESS: ~}-;~ _`3' ~ ~ ~ 1 ~~~Z ~ PHONE: ~- ~ ] ~ ~~ ~-- __ O~ ROAN ,~.~ ~ ~ t ~~ z , c~ ::a az ~~~r1x~t~ ~f ~Z.~r~x~~r~.~ P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www,co.roanoke.va.us July 24, 2001 Ms. Patricia Thompson 8160 Waterfall Drive Roanoke, VA 24019 Dear Ms. Thompson: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Social Services Advisory Board. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, July 24, 2001, the Board of Supervisors voted unanimously to re-appoint you as a member of the Social Services Advisory Board, representing the Hollins Magisterial District, for another four year term. This term will begin on August 1, 2001 and will expire on August 1, 2005. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, mac. ~~ ~. ~~~ Mary H. Allen, CMC Clerk to the Board of Supervisors Enclosure cc: Dr. Betty McCrary, Director, Social Services Steven A. McGraw, Clerk, Circuit Court ® Recycled Paper 0~ ROANp~~ G ti •; •, A t s Z' G7 rasa P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallenQwww.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us July 25, 2001 Ms. Dorothy A. Barr 4913 North Spring Drive Roanoke, VA 24019 Dear Ms. Barr I am pleased to inform you that, at their meeting held on Tuesday, July 24, 2001, the Board of Supervisors voted unanimously to appoint you as a member of the Social Services Advisory Board, representing the Catawba Magisterial District, for a four year term. Your term will begin on August 1, 2001 and will expire on August 1, 2005. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, Mary H. Allen, CMC Clerk to the Board of Supervisors Enclosure cc: Dr. Betty McCrary, Director, Social Services Steven A. McGraw, Clerk, Circuit Court ® Recycled Paper ~- O~ ROANp~~ G ti A 9 ~ ~ Z L~ 1838 Board ofi Supervisors H. Odell "Fuzzy" Minnix, Chairman Cave Spring Magisterial District Joseph B. "Butch" Church, Vice-Chairman Catawba Magisterial District P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 July 24, 2001 Mr. Ed Wold 3480 Alltree Trail Salem, VA 24153 Dear Mr. Wold: Bob L. Johnson Hollins Magisterial District Joseph McNamara Windsor Hills Magisterial District Harry C. Nickens Vinton Magisterial District The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your many years of service on the Social Services Advisory Board. Citizens, like you, who are responsive to the needs of their community and are willing to donate their time and talent toward making Roanoke County a better place to live are special people. Roanoke County is fortunate to have benefitted from your unselfish contribution to our community. Allow me to personally thank you for the time that you served on this Board, and as a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sincere, ~" ~j ~~ H. Od "Fuzzy" Minnix, Chairman Roanoke County Board of Supervisors Cave Spring Magisterial District Enclosure cc: Dr. Betty McCrary, Director, Social Services - _ , ~ h c_~a ~ `'~ ~~ ~~ ~ ~~= . ~ "" ~~ '" ,~~C. ~~~~ OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 y{ E-Mail bos @co.roanoke.va.us r ~~~ ~4 S~, 0~ ~~ YQ~ Q Z W~ Q CC V Z N V 0 v W W V W CC O '' O W W W a W 0 0 N ~~~ ~~~ Op~~ WOE ~5d ~~ W M ~V~ ~~~ z~~ 5 ~ x~ ~U~ O~ ~a w O O N O M N LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 24, 2001, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Nathaniel C. Haile to obtain a Special Use Permit to develop a golf course on 365 acres located on 3608 Pitzer Road, SE, Vinton Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: July 6, 2001 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, July 10, 2001 Tuesday, July 17, 2001 Direct the bill for publication to: NBO Associates Ronald C. & Brenda Saul Brooks 3608 Pitzer Road, SE Roanoke, VA 24014 (540) 951-4793 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 24, 2001, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Paychecks Plus to obtain a Special Use Permit and Rezoning from C1-C to C1-C to construct two offices on the back of the existing building and expand the parking lot on .5 acres located at 3716 Colonial Avenue, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: July 6, 2001 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, July 10, 2001 Tuesday, July 17, 2001 Direct the bill for publication to: Paychecks Plus 3716 Colonial Avenue Roanoke, VA 24018 (540) 776-8748 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 2 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 24, 2001, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Craw-Mart, Inc. to obtain a Special Use Permit for a New Convenience Store and gasoline station on .873 acres located at 5944 Catawba Valley Drive, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: July 6, 2001 Mary H. Allen, Clerk Please publish in the Roanoke Tuesday, July 10, 2001 Tuesday, July 17, 2001 Direct the bill for publication to: Craw-Mart, Inc. 5944 Catawba Valley Drive Catawba, VA 24070 (540) 384-8050 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 Times LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 24, 2001, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Caldwell White Associates to obtain a Special Use Permit to construct a cluster subdivision on 14.25 acres located between Merriman Road and Crystal Creek Drive and 600' west of Cartwright Drive, Cave Springs Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: July 6, 2001 Mary H. Allen, Clerk Please publish in the Roanoke Tuesday, July 10, 2001 Tuesday, July 17, 2001 Direct the bill for publication to: Caldwell White Associates P.O. Box 6340 Roanoke, VA 24017 (540) 342-7094 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 Times 4 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 24, 2001, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Play It Again Sports to obtain a Special Use Permit for a retail store on .601 acres located at 4347 Franklin Road, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: July 6, 2001 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, July 10, 2001 Tuesday, July 17, 2001 Direct the bill for publication to: Play It Again Sports 2634 Dovetail Circle Roanoke, VA 24018 (540) 774-6809 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 Brenda Holton -Koppers Industries Recognition Page 1 From: Brenda Holton To: Elmer Hodge; Joseph Butch Church; Mary Allen Date: 7/3/01 9:20AM Subject: Koppers Industries Recognition I talked with Mark Franck, Manager of Koppers Industries, as requested about accepting their donation for safety award at the July 10th meeting. His corporate people have not set a date so he wants to wait until either July 24 or even at one of the August meetings. He will fax me a writeup on the award and details and who will be coming as soon as he firms it up. I am e-mailing this message to Mr. Church because Mr. Franck asked that Butch call him so that he could brief him on this award. His number is 380-2061, ext 13. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us `.~_ ay .~~~~ ~~ c~--~~ ~'- ~ v Wanu'a Riley -telephone call Page 1 ~ ~~ From: Brenda Holton To: Elmer Hodge Date: 5/30/01 1:30PM Subject: telephone call Mr. Mark Frank from Koppers Industries 380-2061 Ext 13 called. He would like Mr. Hodge to call him when he returns to the office. They won the safety award again this year and have $5,000 to give away. They won it last year and were recognized at Board meeting. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co. roanoke.va. us CC: . ~,~~" Mary Allen; Wanda Riley ;" :. .- ~` b: / ~~ I , ,~. 1 ~ s.. t ' S~ ~ I~ , ~; !' l,:' ..;. A-082499-1 ACTION NO. ITEM NUMBER ~~"'"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 24, 1999 AGENDA ITEM: Acceptance of donation by Koppers Industries in connection with $5,000 received with its Directors' Award of Safety Excellence COUNTY ADMINISTRATOR'S COMMENTS: Koppers Industries is a real asset to the County. This safety award is very meaningful to them, and they have been most generous in sharing the 55,000 with the County operations in their community. Recommend approval of the use of these fund. SUMMARY OF INFORMATION Mr. Mark Franck, Manager of Koppers Industries' Roanoke Valley Plant, notified the County that the plant received a Directors' Award of Safety Excellence in recognition of 100,000 man hours with no injury of any kind. This was obtained at the Roanoke Valley plant in April, 1999, and has continued as of June 25, 1999, with no accidents for over 120,000 hours. Mr. Franck advised that they received $5,000 as part of this award to be used for community recognition. They have decided to donate $2,000 of these funds to the Fort Lewis Rescue Squad, $2,000 to the Fort Lewis Fire Department and $1,000 to the County Parks & Recreation Department for a soccer field at Green Hill Park. Several representatives from Koppers Industries plan to attend the meeting to make the presentation. Attending from the Corporate Office in Pittsburgh, PA will be Tom Loadman, Vice President and General Manager, Railroad Products and Utility Products Division, and John Heller, Senior Manager, Railroad Products and Services. Attending from the Roanoke Plant will be Mark Franck, Plant Manager, Jim Miller, Plant Safety Committee Chairman; and members of the Plant Safety Committee: Jim Arnold, Scott St Pierre, Steven Hickson, and Steve Bourne. ,. , STAFF RECOMMENDATION: E-j Roanoke County wishes to commend Koppers Industries and the Roanoke Valley Plant employees for their safety accomplishment. We are very grateful that they choose to donate these funds to benefit the citizens of Roanoke County, and recommend that the Board accept and appropriate these funds as requested by Koppers Industries. Respectfully submitted, Approved by, Timothy W. Gubala, Director ~ Elmer C. odge Economic Development County Administrator ACTION VOTE No Yes Approved (x) Motion by: Fenton F. Harrison to accept Johnson _ x Denied () and appropriate funds Harrison _ x Received () McNamara- x Referred () Minnix _ x To () Nickens - x cc: File Timothy W. Gubala, Director, Economic Development Diane D. Hyatt, Director, Finance Rick Burch, Chief, Fire & Rescue Pete Haislip, Director, Parks & Recreation Abs 2 Mary Allen - Re: scholarship _ Pa e 1 --- 9 N From: Mary Allen To: Jennifer Conley Subject: Re: scholarship Thanks. We'll schedule for 7/24 at 7 p.m. We'll do a Certificate of Recognition for him from the Board. »> Jennifer Conley 07/10/01 01:10PM »> The Virginia Public Safety Foundation, Inc. selected Curtis Blake Law of the Catawba/Masons Cove Fire and Rescue Squad to receive one of its 2001 Merit Scholorships. These Scholarships are awarded based on academic achievement and service to one's school and community. They are part of the Foundation's program designed to recognize public safety officers and their families for the role they play in making Virginia a safer place in which we live. The foundation has already forwarded the $1500.00 to Virginia Tech for Blake Law. The Foundation has asked Chief Burch to present him with the certificate and convey the Foundation's sincerest congratulations. We thought this was a wonderful tribute to what our volunteers are doing and how they are being recognized on the state level. We thought the Board would want to take part in recognizing this young man. I have already talked with the young man and his family to see if they are available for this evening and they are indeed. I believe it should only take about 5 or 10 minutes. Thank you Mary for agreeing to add this to the agenda. I appreciate your time. If you need further information, please let me know. Jennifer Conley D~~ - ~ To ~- l ~- Date ~ r~ i ~ WHILE YC~U ~--~~-. ~ s~ , ' ^ AM Time ~ ~ ^PM WERE OUT Phone Numbers ^ Telephoned Office Area Code Number ^ Please call Ems, Voicemail ^ Returned your call FAX ~] Called to see you Pager ^ Wants to see you Mobile ^ Will call again e-mail ^ URGENT Message .~ ~ ~ ~_ .j. f A~ AMPAD Operator Reorder EFFICIENCY° #23-006 Mary Allen - Re: scholarship Page 1 `~ From: Jennifer Conley To: Kathi Scearce Date: 7/10/01 1:31 PM Subject: Re: scholarship Yes, the $1500.00 is being forwarded to Virginia Tech to be applied to his 2001-2002 academic year. »> Kathi Scearce 07/10/01 01:28PM »> Jennifer, Is the scholarship for Curtis to attend class at Virginia Tech? Kathi B. Scearce Community Relations Director County of Roanoke Email: kscearce~co.roanoke.va.us 540-772-2010 540-772-2193 (Fax) Mailing Address: PO Box 29800 Roanoke, VA 24018-0798 5204 Bernard Drive, SW Roanoke, VA 24018 Roanoke County Website http://www.co.roanoke.va.us/ »> Jennifer Conley 07/10/01 01:10PM »> The Virginia Public Safety Foundation, Inc. selected Curtis Blake Law of the Catawba/Masons Cove Fire and Rescue Squad to receive one of its 2001 Merit Scholorships. These Scholarships are awarded based on academic achievement and service to one's school and community. They are part of the Foundation's program designed to recognize public safety officers and their families for the role they play in making Virginia a safer place in which we live. The foundation has already forwarded the $1500.00 to Virginia Tech for Blake Law. The Foundation has asked Chief Burch to present him with the certificate and convey the Foundation's sincerest congratulations. We thought this was a wonderful tribute to what our volunteers are doing and how they are being recognized on the state level. We thought the Board would want to take part in recognizing this young man. I have already talked with the young man and his family to see if they are available for this evening and they are indeed. I believe it should only take about 5 or 10 minutes. Thank you Mary for agreeing to add this to the agenda. I appreciate your time. If you need further information, please let me know. Jennifer Conley 07i19i2001 11:23 ROA CO FIRE RESCUE ~ 97722193 N0.725 ..' l~i 1aL Vim` l~ u lw~~~~ * ~.iL LL 1.~ 1 1 rr M1 A 2001 VIRGINIA- PUBLIC SAFETY FOUNDATION MERIT SCHOLARSHIPS PRESENTED TO 24 SUARDOFDIRk4TOL HQMOAaAY CHILDREN C)F PUBLIG SAFETY OFFICERS Gw+mar a. u,rwaed Halror+ Gw+morchall..s.Raob For Release: Upon Receipt Gav+rnor Gerard L Balllu Contact: Jay Cochran 80~I282-0148 OonmarL ~+swAdfr Lix Seward 8i?4/282.01aB ~+~~ ~,~,~~, °,RE~o~ tRichmond, VA) The Virginia Public Safety Foundation has awarded 2a merit scholarships to the dependent children of public safety officers across Virginia. r IAarh~. PaP• ~, PraalCanl K~nnuhE.Pewall,Eaq. The scholarships totaling $30,000 are presented based on merit from applications Immndlrb Pea Pnsl4w~ received by the Virginia Public Safety Foundation• Each of the young men and ran„ E. Hamer, d women recipients has at least one parent who works to keep our communities safe. Vlw PraalMnt o.^^~•~~ 9.kh.r•esq. The Virginia Public Safety Foundation was created in 1992 though the merger Of the ~'" Virginia Silver Star Foundation and the Virginia Police Foundation. The ~rgartixatlon FRnxo.Yran.^•"• raises funds to suppoR the spouses and family of public safety offce-s killed in the TraaaYrar line of duty, provide merit scholarships for the dependent children of active public WIOIamC.BOln~~l safety offlcets anQ administ®rS a statewide. Commonwealth VaiorAwards Program. SrslAfa P. Eiowaa „ , ~ Public Safety Officers are defined as: act estate or local police officers; sheriffs °1+~~F,~ a~,, , ,a. and their deputies; state or local corrections and jail officers; state game wardens; vYi111amw.CYtuuna ersonnel; Alcohol 8®verage Control officers vested with powers of r -EMS f f ht Thamaa 0• i1n'r+fn, o p ire ig e s arrest, volunteer members Of any fire company or department or rescue squad that r+~..6.Gautl.1 has been recognized by an ordinance or a resolution of the governing body or any ~R ~,,,a.,~,,,+,,,,++, ~I,w, county, city or town or political subdivision. way°'"1°"+"+"'E`~' The Virginia Public Safety Foundation and several businesses supportive of public Rlshard N. ".n;.. ~.~. safety officers and their families fund the scholarships. The scholarship winners are' 0. wndalpn IaoN+r. Fiq. $1,500 Verizon ___ clot: Emily Q. Fields, Freshman. James Madison University, 5. ~,ar,a oaa~ whose father, Granville ~. Fields, is with Charlottesville P. Q. tern a. wfmAr J a y Cochran $1,500 Dominion a Powue Sc ola ;Christopher Robert Webb, Jr., Freshman, Y .. GCLYII~A DIffClaf Virginia Tech, whose father, Christopher i~. Webb, Is Administrator, Blue Ridge EOxaOathasaward Regional Jail. admirdaq+ll.w Yanapar 500 Jahn S- Battle. Jra SchQlat; Michael James McM(Ilan, Freshman, University 51 E•ma~~~•ofr~.art-Ki-d~^„ , of North Carolina at Greensboro, whose father, George M. McMillen, is Sheriff, `"'"'"f'"P`~'°'o Roanoke City. $1,500 Foundation Scholar; Kristie Lynn Southall, Sophomore, University of VA, whose father, James Southall, Is a i+irefighter, Roanoke City F(re 8 EMS. $1,500 Foundation Scholar; Amanda L®igh Farrell, Freshman, Marymount University, whose father, Robert S. Ferrell, is a Detective, City of NorfalK P. Q. $1,500 Foundation Scholar; Amy Player, Freshman, Ghristapher N~port University, whose father, Michael Player, la Assistant l=ire Chief, York County Dep"f. of Fira & life Saving. $1,500 Foundation Scholar; Elizabeth Rose Webb, Freshman, VA Tech University, whose father, Wiliam M. WeGb, Jr., is Pulaski Tlawn Fire Chief. 1604 Santa Raso Road Sutra 1!S Richmmld, VA 23229 - 804~Z82.0148 or Fax 804/28l•Z1ZT D04 07i19i2001 11:23 ROA CO FIRE RESCUE ~ 97722193 N0.725 D02 ~ ~ ;/~ ~ G coo ~' G- O ~ ~ ~ r~~0 ~ ~+ ry ~ ~ ' ^' ~ b ~- f G ~ ~'. O ~' p O 0 d ro N ~' r~D ~' G ~ ~ ~ ,f O d tyc ~ ~ O ~ C O G O n ~ y' ~` fF? p` ~ ~ ~ ~ N G ~ ~ r. R C V+" `'' rt n ~" ~ ~ C ~ R. 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U G C- D ~ '+ ~' C ~; ro ~ w ~ ~, ev p ~ n o ~ ~. b c ~ ro 7 ~ ~ Q y• O ~ ~. ~ ~ rro ~ ~ ~, y o ¢ N- ~ tav CD N o Q, C f~ O ~ O ~ G n cC ~ O p. _ y, ~, ~<<,~ ~ o ~, ~ c~~' ~, c ~ !~ A y r^ s ~_~~ ~ ., C ~ ~^ rv ~ ~ K ~ '~ q, ~ o, ~~ ~ ~ ~ 07i19i2001 11:23 ROA CO FIRE RESCUE ~ 97722193 :.ozno~e Coun~~ lore aad Fescue F~cgart~em,t X565 PeTe~s Crceb hoad ~oano~,e, ~~ ~ ~~QZy To; / ~ ~.,,.J Front: ti ~,~.J "7~'t~..: t...../ !~` ~o~nznents: N0.725 D01 F.ii, r ?-~Q-~Oj-S'~~i~' Pane ~ ;~~-~~a-aqua Page(s) to foilov~~ r' ,.~ l.RC~.2..~-~ v~ ~llr~ , ~~ ~:.~ y~ v~lo c~x..~1~ ~~a~/ a ~~~ Lrl~~Ta~ tit ~'~'aL O7i19i2aO1 11:23 ROA CO FIRE RESCUE -~ 97722193 N0.725 ... . w'IN IA- PUBLIC ~ ~AF.ETY F O U N p A T l O N, 1.,N.C. eoAam QF aetx.-~as April 27, 2001 MONDRARx Gaxeme-A. ltrcwood 3{vlton Govsttler CRsr1w 6. iiobD Gor~mof GAW 4 dams GaraMOfL DvYBloWddrr .1r. Chief Richard E. lurch ~.,,,•,r ~.,~,,,~„ , Roanoke County Fir® and Rescue ~E~ 2569 Peters Creek Rvad ~, a~.ua..,. Pop., ~. Roanoke, VA 24019 PfMfONlt Itc11MtY1 E PpWG, €~q- Chi f B h: D DratnGlatft r.~ t~rvsld.ot urc ear e .1dm E Namr»r. l11 ~• p^t As advised, the Foundation Board has selected Curtis Blake Law, son of ptn„f.l, eaan.r,Enq. Charles R. L.aw and Vickie S. Yates, of the CatawbalMason's Cave Fire and ~°"~"'' Rescue Squad to receive one of its 2001 Merit Scholarships. These F"rks.w.~..lr. scholarships are awarded based on academic achievement and service to Treuuror one's school and community. They are part of the Foundation's program ~~~~ designed to recognize public safety officers and their families for the role they Se1°'p''~°w"' play in making Virginia a safer place in which to live. tll!!artl•f F- 8nutetiDS, Jr, Esq. wm;.mw.c:aecntn. Mr. Stump indicated in my call, you would be willing to represent us in lhatna.F-Fanap,o presenting the enclosed certificate at a time of your choosing, Please feel free to enlist any local coverage you see fit which might be of advantage to Jamoss.G~,dst your department. A copy of the letter sent to Curtis advising him of this l~otr~~e~~ „~~ award is encloscd for your information. w~ pavla ham, E•w ~'•"•~"'•'~"'••~- ank you for your kindness in this matter. Please convey our sincerest Th O. wrt~IPh Relunti ~Q• . congratulations to Curtis for this accomplishment and our best wishes far the s. a~toro s~ future. Jolts 9. Wsmsr Sincerely, J~ coctau+ Ex.rmw. olrecw- ~ Elfa?t+a~h C. SOWarA ''~`~~f A41}1lM1lctrative 111Ma(pf ~ . .lay Cochran e~~l,Ya~~„ll~k.~n Executive Director ,wnir.,rpeT-~v Enclosure DO3 1604 Santa Rosq Road Suite 11.5 Ricl~mattd, Vq 23229 - A0~}JZ82A148 or F¢x BOgJ282.2127 ~~A . CALDWELL WHITE ASSOCIATES ENGINEERS/SURVEYORS/PLANNERS FRANK H. CALDWELL, Ill, P.H., L.S. July 16, 2001 COUNTY OF ROANOKE DEPARTMENT OF COMMUNITY DEVELOPMENT P.O. BOX 29800 ROANOKE, VIRGINIA 24018 Attn: Janet Scheid Dear Mrs. Scheid: CORHIN L.WHITfi, P.E. On May 25, 2001, Caldwell White Associates submitted an application requesting a special use permit for a waiver to the Cluster Subdivision Standards. This application was for the proposed residential development of Tax Parcels 87.17-5- 12 and 97.05-1-27. As requested by the owner, Mr. Fred Taylor, we, as the applicant on record, are requesting for the application to be pulled from the agenda for the July 24, 2001 Board of Supervisors meeting. If you have questions, concerning this request, please do not hesitate to call Fred Taylor or myself. Sincerely, J ey .Judy Project Manager Cc: Mr. Fred Taylor 1054 OLD COUNTRY CLUB ROAD, P.O. BOX 6340, ROANOi:E,vA 24017 (S40) 342•'094 FAX (540) 981-0699 ~,, ' '~ pfd ~~ C ,.. ~,,~-t~1 sci a Richar son, A, JD VITALS NS Representative Chairman H. Odell Minnix Roanoke County Board of Supervisors P O Box 29800 Roanoke VA 24018-0798 ~'YJ+h ct RE: Vital Signs application for fifteen minutes before Board of Supervisors, July 24. Mr Minnix, please put me, along with Cabell Brand, on the agenda of a meeting of the Board of Supervisors for July 24 to present the newest version of the Vital Signs report for the New Technology Corridor. I will bring copies of the report with me, since they are so heavy and too expensive to mail. The presentation will take about fifteen minutes. Questions are welcome, during and after. Mr Brand will be able to answer many questions in depth, which is why he is coming. An enclosed executive summary of the report, prepared by Dr. Terri Cornwell, gives you an overview of some of the helpful details the report now includes. The Vital Signs team believes that use of this report can help every person in county government make the difficult decisions the near future will bring. Vital Signs is not asking for anything except a short time, fifteen minutes, and the supervisors' attention; ` Priscilla ~~ June 21, 2001 ~--~ -_ ~,~d-61 Guru@WriteSpeakforSuccess.com www.WriteSpeakforsuccess.com P O Box 275 Cloverdale VA 24077-0275 540/992.1279 you can recycle this recycled-content paper VITAL SIGNS: SUSTAINABILITY INDICATORS FOR VIRGINIA' S TECHNOLOGY CORRIDOR Executive Summary June, 2001 VITAL SIGNS MISSION To empower citizens of Virginia's Technology Corridor to understand and develop sustainable communities, which produce strong, healthy families; protect the environment; provide quality education and cultural access_ and ensure social iustice in a stable and expanding economy. VITAL SIGNS: SUSTAINABILITY INDICATORS FOR VIRGINIA'S TECHNOLOGY CORRIDOR EXECUTIVE SUMMARY Background (Vital Signs: 1997-19991 In the early 1990s more than 1,000 citizen volunteers participated in an unprecedented visioning process which identified goals and strategies for an area encompassing more than 500,000 people in western Virginia. This region (the counties of Alleghany, Bland, Botetourt, Craig, Floyd, Franklin, Giles, Montgomery, Pulaski, Roanoke, Smyth, and Wythe and the independent cities of Clifton Forge, Covington, Radford, Roanoke, and Salem) was officially designated Virginia's Technology Corridor (VTC) in 1997 by the Virginia General Assembly. A number of regional projects grew from the original vision formulated by the citizens of the region, and one of the most prominent is Vital Signs. The project began in 1997 by hosting numerous public meetings and discussions on indicators, objective measures which assess an area's environmental, social, and economic health. In 1998 the first data report, Vital Signs: Community Indicators for the New Century Region, was published and made available on the Internet at www.newcentury.org. Following publication of Vital Signs 1998, large organizations, like the United Way of Roanoke Valley, United Way of Montgomery, Radford, and Floyd, and Carilion Health Systems began to incorporate the Vital Signs research in their planning processes. Local government planners were also given copies of the report, and many continue to make use of it as they work with the challenges accompanying population growth and ongoing development. In 1999 a second report, Toward .Sustainability: Virginia's Technology Corridor in the 21S` Century, was published. This report provided a detailed discussion of sustainable development and analysis of new subjective data on residents' perceptions of their quality of life -important subjective research to add to the 1998 objective data. Vital Signs 2000-2001 Vital Signs: S'ustainability Indicators for Virginia's Technology Corridor is the third report published by the project. This report provides a background on the project, describes the national and international sustainable development movements, and connects Vital Signs with the initiative led by the Environmental Law Institute, which published Blueprint for Sustainable Development of Virginia in 1994. The core of the report, however, is the analysis of 10 Environmental Indicators, 33 Community Building Indicators, and 8 Economic Indicators for the region with individual data for all jurisdictions in the Appendix. According to analysis of the data in the Vital Signs report, Virginia' s Technology Corridor has made only modest improvements in social, economic, and environmental indicators over the past several years, despite the strong economy. For this reason, the region needs to take bolder steps toward building a more sustainable society. Major findings of the report include: • The region comprises only 7.7 percent of the population of Virginia (down from 8.2 percent in 1990). This translates into lesser state legislative influence, but greater opportunity to build a sustainable society; • Pounds of solid waste per year per person increased to 1,758, still above the national average of 1,600 pounds; • Total parks and recreational acreage per 1,000 residents (1,297) remains well above the total for Virginia (291), but the region needs to take bolder steps to prevent the gradual erosion of agricultural land by urban sprawl; • Births to teenage girls (ages 15-17) declined in 1996 and 1997, but increased in 1998 and were down slightly in 1999; • Child abuse figures declined from 1998 to 1999, but remains above the rate per 1,000 children compared to Virginia; • Elder abuse figures remain higher than figures for Virginia; • Person-to-person and property crime rates remain under those of Virginia, but juvenile arrest rates are higher and increased since 1996; • In education, SOL scores have improved, but percentage of fully accredited schools remains below the percentage for the entire state; • Health indicators show improvements in pre-natal care; infant mortality rates are better than rates for Virginia, but increased from 1996 to 1998; accidental death rates have been falling, as have suicide rates, but suicide rates remain higher than those of the state; • Economic indicators show growth in per capita income (but figures are still below the state and nation), slow employment growth compared to the state, and educational levels (high school and college grads) lower than those of the state or nation. The report concludes with three recommendations for businesses, governments and nonprofit organizations: Participate in "education for sustainability" - a task in which the media is crucial to show the links among the environment, the economy, and the community. 2. Keep, refine, and use indicators of sustainability. 3. Move the commmunity toward sustainability by daily, organizational and individual action. Vital Signs is currently housed at Hollins University and is directed by a volunteer steering committee representing both the Roanoke and New River valleys. The project has been funded by the Cabell Brand Center, the Robins Foundation, Carilion Community Health Fund, the Virginia Environmental Endowment, the RoanokeValley-Alleghany Regional Commission, Ferrum College, Hollins University, and Virginia Tech. page two of Executive Summary Roanoke Valley Regional School Revenues Fund 820 Roanoke Valley Regional School 20 00-2001 Budget 20 O 1- 200 2 Budget Increase (Decrease) 436 Tuition -Summer School 33,358 59,939 26,581 438 Tuition - Rke City Summer 23,038 49,283 26,245 448 Tuition -Craig Co Sumner 1,615 1,332 (283) 464 Tuition - Frankl Co Summer 2,153 0 (2,153) 470 Related Services 1,988,291 2,346,170 357,879 579 Tuition-Rke County SPD 523,147 455,080 (68,067) 580 Tuition-Franklin MD 150,822 146,405 (4,417) 581 Tuition-Rke City Preschool SPD 62,035 110,853 48,818 582 Tuition-Rke City MD 351,918 366,012 14,094 583 Tuition-Rke County MD 226,257 256,208 29,951 585 Tuition-Botetourt SPD 82,714 66,512 (16,202) 586 Tuition-Botetourt AUT/SPD 47,045 66,512 19,467 587 Tuition-Rke City HI 624,502 722,956 98,454 588 Tuition-Rke County AUT 581,958 451,116 (130,842) 589 Tuition-Botetourt MD 67,032 73,202 6,170 590 Tuition-Rke City AUT 125,453 360,893 235,440 594 Tuition-Salem Summer 0 6,660 6,660 596 Tuition-Salem MD 0 36,601 36,601 Total OCA 840010 Regional School Revenue 4,891,338 5,575,734 684,396 706 Technology Initiative 26,000 26,000 0 Total OCA 842500 Technology Grant 26,000 26,000 0 Grand Total 4,917,338 5,601,734 684,396 Roanoke Valley Regional School Expenditures Fund 820 Roanoke Valley Regional School 20 00-2001 Budget 20 O 1-200 2 Budget Increase (Decrease) 1111 Board Member 17,352 17,352 0 1150 Secretary 42,303 52,948 10,645 2100 FICA -Employer Contribution 10,958 13,284 2,326 3510 Printing & Binding 1,000 1,200 200 5210 Postage 500 500 0 5307 Public Official Liability 500 500 0 5501 Travel (Mileage) 4,000 5,000 1,000 6010 Office Supplies-General 1,000 3,000 2,000 Total OCA 841000 Regional Board 77,613 93,784 16,171 3014 Accounting & Auditing 26,355 26,500 145 Total OCA 842000 Finance 26,355 26,500 145 8301 Communications Equip-New 26,000 26,000 0 Total OCA 842500 Technology Grant 26,000 26,000 0 1131 Nurse 43,760 47,873 4,113 2100 FICA -Employer Contribution 11,377 16,037 4,660 3001 Professional Health Services 400,000 500,000 100,000 3027 Immunizations 2,500 2,500 0 6080 Gas, Oil & Grease 0 6,240 6,240 Total OCA 843000 Health Services 457,637 572,650 115,013 1114 Director, Supervisor, Asst Sup 19,760 18,940 (820) 1150 Secretary 59,960 59,351 (609) 2100 FICA -Employer Contribution 20,727 25,106 4,379 3002 Psychological Services 12,000 12,000 0 3007 Contractual Services 10,000 10,000 0 Total OCA 844000 Psychological Services 122,447 125,397 2,950 1133 Speech Therapist 88,846 96,622 7,776 2100 FICA -Employer Contribution 23,100 27,054 3,954 3001 Professional Health Services 15,000 15,000 0 Total OCA 845000 Speech-Rke County 126,946 138,676 11,730 5160 Indirect Costs 45,000 51,264 6,264 5230 Telephone 500 400 (100) 5420 Lease/Rent of Buildings 64,460 57,060 (7,400) Total OCA 846000 Buildings-Rke County 109,960 108,724 (1,236) Roanoke Valley Regional School Expenditures 20 00-2001 20 Ol -200 2 Increase Fund 820 Roanoke Valley Regional School Budget Budget (Decrease) 1115 Substitutes 12,000 13,002 1,002 1121 Teacher 62,963 60,488 (2,475) 2100 FICA -Employer Contribution 17,289 24,518 7,229 Total OCA 847020 Rke County Spec Ed-Eler 92,252 98,008 5,756 1114 Director, Supervisor, Asst Sup 20,502 19,822 (680) 1115 Substitutes 12,000 12,002 2 2100 FICA -Employer Contribution 6,250 8,626 2,376 Tot al OCA 847030 Rke County Spec Ed-Sec 38,752 40,450 1,698 1121 Teacher 80,350 84,105 3,755 1141 Instructional Aide 36,388 55,546 19,158 2100 FICA -Employer Contribution 30,351 39,103 8,752 6301 Instizictional Materials 2,500 2,500 0 Total OCA 847120 Rke County SPD-Elem 149,589 181,254 31,665 1121 Teacher 62,021 66,255 4,234 1141 Instructional Aide 55,164 50,495 (4,669) 2100 FICA -Employer Contribution 30,467 32,690 2,223 6301 Instructional Materials 2,500 2,500 0 Total OCA 847130 Rke County SPD-Sec 150,152 151,940 1,788 1121 Teacher 131,731 85,954 (45,777) 1141 Instructional Aide 42,814 45,351 2,537 1195 School Reimbursed Wages 207,865 225,646 17,781 2100 FICA -Employer Contribution 99,426 99,946 520 6301 Instructional Materials 4,000 3,000 (1,000) Total OCA 847220 Rke County AUT-Elem 485,836 459,897 (25,939) 1121 Teacher 71,677 74,655 2,978 1141 Instructional Aide 38,719 25,894 (12,825) 1195 School Reimbursed Wages 100,407 185,705 85,298 2100 FICA -Employer Contribution 54,809 80,153 25,344 6301 Instructional Materials 2,000 3,000 1,000 6327 Work Adjustment 43,200 34,200 (9,000) Tota l OCA 847230 Rke County AUT-Sec 310,812 403,607 92,795 1121 Teacher 14,274 13,586 (688) 1195 School Reimbursed Wages 190,423 173,922 (16,501) 2100 FICA -Employer Contribution 53,222 54,467 1,245 Roanoke Va11ey.Regignal School Expenditures Fund 820 Roanoke Valley Regional School 2000-2001 Budget 2001-2002 Budget Increase (Decrease) 6301 Instructional Materials 1,500 1,000 (500) Total OCA 847320 Rke County MD-Elem 259,419 242,975 (16,444) 1121 Teacher 30,471 33,600 3,129 1141 Instructional Aide 21,228 22,575 1,347 1195 School Reimbursed Wages 267,040 250,100 (16,940) 2100 FICA -Employer Contribution 82,413 85,757 3,344 6301 Instructional Materials 2,500 3,000 500 6327 Work Adjustment 21,600 22,800 1,200 Total OCA 847330 Rke County MD-Sec 425,252 417,832 (7,420) 1121 Teacher 45,093 51,025 5,932 2100 FICA -Employer Contribution 11,724 14,287 2,563 3007 Contractual Services 20,000 20,475 475 5835 Inservice 5,000 4,100 (900) Total OCA 847720 Rke County Support-Elea 81,817 89,887 8,070 1121 Teacher 45,092 51,025 5,933 2100 FICA -Employer Contribution 11,724 14,287 2,563 3007 Contractual Services 10,000 11,025 1,025 5835 Inservice 5,000 6,100 1,100 Total OCA 847730 Rke County Support-Sec 71,816 82,437 10,621 1126 Principal 9,516 7,408 (2,108) 1150 Secretary 4,334 2,647 (1,687) 2100 FICA -Employer Contribution 3,601 3,911 310 Total OCA 847820 Rke Co Principal-Elem 17,451 13,966 (3,485) 1126 Principal 11,277 10,904 (373) 1150 Secretary 3,482 3,983 501 2100 FICA -Employer Contribution 3,837 5,790 1,953 Total OCA 847830 Rke Co Principal-Sec 18,596 20,677 2,081 1121 Teacher 5,400 10,800 5,400 1141 Instructional Aide 4,800 11,100 6,300 2100 FICA -Employer Contribution 804 6,132 5,328 Total OCA 848100 Summer SPD 11,004 28,032 17,028 1121 Teacher 6,100 8,400 2,300 1141 Instructional Aide 4,000 3,600 (400) Roanoke Valley F.egional School Expenditures Fund 820 Roanoke Valley Regional School 2000-2001 Budget 2001-200 2 Budget Increase (Decrease) 2100 FICA -Employer Contribution 801 2,811 2,010 Total OCA 848200 Summer Autistic 10,901 14,811 3,910 1121 Teacher 1,800 0 (1,800) 1141 Instructional Aide 8,800 4,800 (4,000) 2100 FICA -Employer Contribution 853 1,344 491 Total OCA 848300 Summer Multihandicap 11,453 6,144 (5,309) 3026 Contracted Classes 24,537 42,398 17,861 Total OCA 848700 Summer-Rke City 24,537 42,398 17,861 3026 Contracted Classes 1,615 2,584 969 Total OCA 848800 Summer-Craig County 1,615 2,584 969 3026 Contracted Classes 2,153 5,000 2,847 Total OCA 848900 Summer-Franklin Count; 2,153 5,000 2,847 3026 Contracted Classes 325,960 320,172 (5,788) Total OCA 849020 Rke City HI-Elem 325,960 320,172 (5,788) 3026 Contracted Classes 286,070 341,214 55,144 Total OCA 849030 Rke City HI-Sec 286,070 341,214 55,144 3026 Contracted Classes 337,155 332,395 (4,760) Total OCA 849120 Rke City MD-Elem 337,155 332,395 (4,760) 3026 Conri~acted Classes 190,060 209,396 19,336 Total OCA 849130 Rke City MD-Sec 190,060 209,396 19,336 3026 Contracted Classes 112,036 221,103 109,067 Total OCA 849220 Rke City AUT-Elem 112,036 221,103 109,067 3026 Contracted Classes 12,506 12,305 (201) Total OCA 849230 Rke City Aut -Sec 12,506 12,305 (201) 3026 Contracted Classes 64,097 78,327 14,230 Total OCA 849320 Rke City SPD-Elem 64,097 78,327 14,230 3026 Contracted Classes 62,425 65,721 3,296 Total OCA 849430 Botetourt SPD -Sec 62,425 65,721 3,296 3026 Contracted Classes 107,038 114,761 7,723 Total OCA 849520 Botetourt MD - Elementa 107,038 114,761 7,723 3026 Contracted Classes 58,665 121,922 63,257 •~ ~ Roanoke Valley'I~egional School Expenditures Fund 820 Roanoke Valley Regional School 2000-2001 Budget 2001-2002 Budget Increase (Decrease) Total OCA 849630 Botetourt Sec Aut 58,665 121,922 63,257 3026 Contracted Classes 61,364 73,793 12,429 Total OCA 849720 Franklin MD-Elem 61,364 73,793 12,429 3026 Contracted Classes 46,932 29,626 (17,306) Total OCA 849721 Franklin AUT-Elem 46,932 29,626 (17,306) 3026 Contracted Classes 92,311 98,578 6,267 Total OCA 849730 Franklin MD-Sec 92,311 98,578 6,267 3026 Contracted Classes 0 39,118 39,118 Total OCA 849821 Salem MD - Elem 0 39,118 39,118 3026 Contracted Classes 0 97,275 97,275 Total OCA 849831 Salem MD -Sec 0 97,275 97,275 3026 Contracted Classes 16,418 16,078 (340) Total OCA 849920 Craig Co Aut-Elem 16,418 16,078 (340) 3026 Contracted Classes 18,983 19,344 361 Total OCA 849921 Craig Co SPD-Elem 18,983 19,344 361 3026 Contracted Classes 14,953 16,976 2,023 Total OCA 849930 Craig Co Aut-Sec 14,953 16,976 2,023 Grand Total 4,917,338 5,601,734 684,396 . ~ • Roanoke Vallye Regional School Revenues Fund 820 Roanoke Valley Regional School 2000-2001 Budget 20 01-200 2 Budget Increase (Decrease) 436 Tuition -Summer School 33,358 59,939 26,581 438 Tuition - Rke City Summer 23,038 49,283 26,245 448 Tuition -Craig Co Sumner 1,615 1,332 (283) 464 Tuition - Frankl Co Summer 2,153 0 (2,153) 470 Related Services 1,988,291 2,346,170 357,879 579 Tuition-Rke County SPD 523,147 455,080 (68,067) 580 Tuition-Franklin MD 150,822 146,405 (4,417) 581 Tuition-Rke City Preschool SPD 62,035 110,853 48,818 582 Tuition-Rke City MD 351,918 366,012 14,094 583 Tuition-Rke County MD 226,257 256,208 29,951 585 Tuition-Botetourt SPD 82,714 66,512 (16,202) 586 Tuition-Botetourt AUT/SPD 47,045 66,512 19,467 587 Tuition-Rke City HI 624,502 722,956 98,454 588 Tuition-Rke County AUT 581,958 451,116 (130,842) 589 Tuition-Botetourt MD 67,032 73,202 6,170 590 Tuition-Rke City AUT 125,453 360,893 235,440 594 Tuition-Salem Summer 0 6,660 6,660 596 Tuition-Salem MD 0 36,601 36,601 Total OCA 840010 Regional School Revenue 4,891,338 5,575,734 684,396 706 Technology Initiative 26,000 26,000 0 Total OCA 842500 Technology Grant 26,000 26,000 0 Grand Total 4,917,338 5,601,734 684,396