HomeMy WebLinkAbout8/14/2001 - Regular
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2001
RESOLUTION 081401-1 ADOPTING A SCHEDULE OF AMBULANCE
TRANSPORT FEES AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the Board of Supervisors enacted a FEE FOR SERVICES ordinance
as an addition to the Roanoke County Code on May 22, 2001 which establishes the legal
structure for providing emergency medical transport services and accompanying fees as
provided for by the Code of Virginia; and,
WHEREAS, Section 2-131 of this ordinance, contained in Chapter 2
ADMINISTRATION of the Roanoke County Code, provides that the Board of Supervisors,
by resolution, may establish reasonable fees for the provision of emergency medical
services by all emergency medical service personnel, whether provided by volunteers or
public employees, upon the recommendation of the County Administrator and the Chief of
Fire and Rescue ;and,
WHEREAS, the County Administrator and the Chief of Fire and Rescue have jointly
recommended the establishment of reasonable fees for the provision of various levels of
emergency medical services, including mileage fees for vehicles, after investigation of fees
charged for similar services in other jurisdictions.
NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The following ambulance transport fees shall only be charged by the County
of Roanoke only for the actual transport of an individual for the following
described emergency medical services provided by Roanoke County owned,
operated, funded, housed or permitted emergency vehicles:
Basic Life Support (BLS) $145.00
Advanced Life Support (ALS) $290.00
1
Mileage: Five Dollars ($ 5.00) per loaded mile from the point of pick-up
to the emergency room (ER), with a maximum charge of
Seventy-five Dollars ($ 75.00) for transports originating in
Roanoke County: For transports originating outside of Roanoke
County, the mileage charge will be calculated from the
Roanoke County line to the emergency room.
2. No recipient of ambulance service who cannot afford to pay the ambulance
transport fees will be required to do so.
3. This Resolution shall be in full force and effect on and after November 1,
2001.
On motion of Supervisor Nickens to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Brenda J. Holt n, CMC
Deputy Clerk to the Board of Supervisors
2
cc: File
Richard Burch, Chief of Fire & Rescue
Dan O'Donnell, Assistant County Administrator
Circuit Court
Clifford R. Weckstein, Judge
Diane McQ. Strickland, Judge
Richard C. Pattisall, Judge
Robert P. Doherty, Jr., Judge
Jonathan M. Apgar, Judge
James R. Swanson, Judge
Steven A. McGraw, Clerk
Juvenile Domestic Relations District Court
Joseph M. Clarke, II, Judge
Philip Trompeter, Judge
John B. Ferguson, Judge
Joseph P. Bounds, Judge
Ruth P. Bates, Clerk
Intake Counsellor
General District Court
George W. Harris, Judge
William Broadhurst, Judge
Vincent Lilley, Judge
Julian H. Raney, Judge
Jacqueline F. Ward Talevi, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Paul M. Mahoney, County Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
Ray Lavinder, Police Chief
Gary Robertson, Director, Utility
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Law Library, Singleton Osterhoudt
Roanoke County Code Book
Gerald S. Holt, Sheriff
John M. Chambliss, Jr., Assistant County Administrator
Diane D. Hyatt, Chief Financial Officer
Kathi Scearce, Director, Community Relations
Danial Morris, Director, Finance
O. Arnold Covey, Director, Community Development
Janet Scheid, Senior Planner
Michael Lazzuri, Court Services
Elaine Carver, Director, Information Technology
Anne Marie Green, Director, General Services
Thomas S. Haislip, Director, Parks, Recreation & Tourism
Gardner Smith, Director, Procurement
William E. Driver Director, Real Estate Valuation
Alfred C. Anderson, Treasurer
Nancy Horn, Commissioner of Revenue
.. .~.
ACTION NO.
ITEM NUMBER ~ ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2001
AGENDA ITEM: Adoption of a resolution establishing a schedule of ambulance
transport fees
COUNTY ADMINISTRATOR'S COMMENTS:
It is necessary to implement a fee for transporting EMS callers to the
hospital in order to have a dedicated stream of revenue for one of our
most important services. This is due to the tremendous increase in the
number of EMS calls that we have received over the past several years.
Even though we have many dedicated volunteers, we have not been able
to recruit additional volunteers to handle these increased calls. 1 sincerely
appreciate the support of the Board in allowing us to hire additional staff. 1
also appreciate the support of the Fire & Rescue volunteers for additional
staff and fhe charging of these fees. 1 would like to thank you the Board of
Supervisors ;Chief Burch and his staff; Dan O'Donnell; Joe Coyle, Chief
of the Volunteer Rescue Board; Woody Henderson, Chief of the Volunteer
Fire Board; and all of the volunteer rescue chiefs from throughout the
County who met with Chief Burch and his staff fo develop these
guidelines. This Board has stressed the importance of providing services
to protect life before property. You have also insisted that (hose who do
not have insurance or the ability to pay will be provided services in the
same manner as those who have insurance and can pay. The ordinance
approved by the Board on May 22, 2001, and this resolution accomplishes
the recommendations of the Board.
BACKGROUND:
Between1994 and 2000, emergency medical service calls in Roanoke County have
increased from 4,888 to 10,321, an increase of 111 %. Despite a volunteer Fire and
Rescue effort far in excess of what has been accomplished in other areas of the State,
this dramatic increase has necessitated major changes in the overall Fire and Rescue
Service delivery system. In fiscal year 2000-2001, the Board of Supervisors approved
phase one of the Fire and Rescue Staffing Plan, which provided 20 additional paid staff
and implemented 24-hour shifts at core stations. In Fiscal Year 2001-2002, the Board
1
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of Supervisors approved Phase Two of the plan, which included an additional 15 paid
Fire and Rescue staff in order to provide Advanced Life Support coverage to 80% of the
population of the County within six minutes. The Fee For Transport Resolution is the
final step necessary to implement ambulance transport fees, which will provide the
revenue necessary to pay for the 15 additional personnel. A work session was held at
the July 24`h Board of Supervisors meeting that presented the work done thus far toward
implementing the Fee for Transport Service and the rationale for the proposed fee
structure. Twenty-four Hour per day, seven day per week paid Advanced Life Support
service will be available from the Fort Lewis, Hollins, Vinton and Clearbrook stations.
Cave Spring Rescue is able to provide 24-hour coverage. as well, due to a valiant effort
on the part of the volunteers. Also, Bent Mountain, Mount Pleasant and Catawba will
have 12 hour per day weekday paid coverage as a part of the phase two staffing plan.
The approval of the Fee for Transport Resolution is necessary to pay for the cost of the
Phase Two staffing plan.
SUMMARY OF INFORMATION:
In accordance with the Fee For Transport Ordinance approved by the Board of
Supervisors on May 22, 2001, the Fee for Transport Resolution is the mechanism for
adoption of the fee schedule and start up date for establishing ambulance transport
fees. The Resolution establishes the fee schedule for Advanced Life Support, Basic
Life Support and Mileage. The implementation date for the initiation of the fees is
November 1, 2001. The Resolution also protects those who cannot afford to pay the
fee.
Initial discussions between the City-County transition team for cooperative coverage in
the Clearbrook area indicate that the similarity in the proposed fee structure with fees
currently charged by the City of Roanoke will help to facilitate a cooperative agreement.
The same is true with discussion with the Town of Vinton. Negotiations for cooperative
agreements with both localities are proceeding smoothly and will be brought to the
Board for consideration in the near future. It is important that the resolution be adopted
at this meeting so that the staff can move forward with administrative requirements such
as staffing, approval of Medicare billing authorization, training of personnel on billing
procedures and public education in time for the November 1, 2001 implementation date.
FISCAL IMPACT:
The fee for transport service is estimated to net $835,259 per twelve-month fiscal year.
For the seven-month period November 1, 2001 -June 30, 2002, the net revenue target
is $337,500. The annual cost for the 15 additional staff is estimated to be $675,000.
The service improvements for Fire and Rescue have necessitated the following cost
increases over the past two fiscal years.
2
~- 1
Additional 20 Phase One Personnel
and Building Improvements To Read Mt.,
Vinton and Mason Cove Stations $907,000
Building Improvements for Clearbrook
And Mt. Pleasant Stations 500,000
Additional 15 Phase Two Personnel 675,000
Total additional resources allocated $2,082,000
STAFF RECOMMENDATION:
Staff recommends approval of the Fee for Transport Resolution in order to provide
funding necessary to hire 15 additional Fire and Rescue personnel to improve public
safety for the citizens of Roanoke County.
Respectfully Submitted y:
` J
Daniel R. O'Donnell
Assistant County Administrator
Approved by:
~~
Elmer C. Hodge
County Administrator
--------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No. Yes
Abs
Approved () Motion by: Church
Denied () Johnson _ _
Received () McNamara-
Referred () Minnix
To () Nickens _ _
3
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2001
RESOLUTION ADOPTING A SCHEDULE OF AMBULANCE
TRANSPORT FEES AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the Board of Supervisors enacted a FEE FOR SERVICES
ordinance as an addition to the Roanoke County Code on May 22, 2001 which
establishes the legal structure for providing emergency medical transport services
and accompanying fees as provided for by the Code of Virginia; and,
WHEREAS, Section 2-131 of this ordinance, contained in Chapter 2
ADMINISTRATION of the Roanoke County Code, provides that the Board of
Supervisors, by resolution, may establish reasonable fees for the provision of
emergency medical services by all emergency medical service personnel, whether
provided by volunteers or public employees, upon the recommendation of the
County Administrator and the Chief of Fire and Rescue ;and,
WHEREAS, the County Administrator and the Chief of Fire and Rescue have
jointly recommended the establishment of reasonable fees for the provision of
various levels of emergency medical services, including mileage fees for vehicles,
after investigation of fees charged for similar services in other jurisdictions.
NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. The following ambulance transport fees shall only be charged by the
County of Roanoke only for the actual transport of an individual for
• _ • ~~
the following described emergency medical services provided by
Roanoke County owned, operated, funded, housed or permitted
emergency vehicles:
Basic Life Support (BLS)
$ 145.00
Advanced Life Support (ALS) $ 290.00
Mileage: Five Dollars ($ 5.00) per loaded mile from the point of
pick-up to the emergency room (ER), with a maximum
charge of Seventy-five Dollars ($ 75.00) for transports
originating in Roanoke County: For transports
originating outside of Roanoke County, the mileage
charge will be calculated from the Roanoke County line
to the emergency room.
2. No recipient of ambulance service who cannot afford to pay the
ambulance transport fees will be required to do so.
3. This Resolution shall be in full force and effect on and after November
1, 2001.
G:\BOARD\2001\Aug 14\8-14Ambulancefee-rso.doc
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1838
PUBLIC HEARING ORDINANCE CITIZEN COMMENTS
SUBJECT:
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I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW--
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written aufhorization from the Group allowing the individual to represent them.
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meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW:
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience wilt exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
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WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW:
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker wilt be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
NAME: ~~~-~S~ ~dS~~
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WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
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BELOW.'
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual to represent them.
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meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW:
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
writfen authorization from the Group allowing the individual to represent they
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meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW:
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual fo represent them.
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PUBLIC HEARING ORDINANCE CITIZEN COMMENTS
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I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW.
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
writfen authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
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meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW:
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
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PUBLIC HEARING ORDINANCE CITIZEN COMMENTS
SUBJECT:
I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TD THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD. /AGREE TO AB/DE BY THE G[1/DEL/NES L/STED
BELOW--
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
writfen authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
NAME: ~ a v~ ~ rc~ ~~
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I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD. /AGREE TO AB/DE BY THE G[J/DEL/NES L/STED
BELOW:
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
NAME:
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PUBLIC HEARING ORDINANCE CITIZEN COMMENTS
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I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW:
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
NAME: ~ i ~~~~ ~v f ~ ~;.~,~ ~-~.
ADDRESS:
PHONE:
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meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW:
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
NAME: U~C~ ~CAy~ ~--(Lo y~
ADDRESS: 318 ~u~3.8,~/ZD /~.~ ~ /<aA.~aic.E; ~ Z-~a~~`
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PUBLIC HEARING ORDINANCE CITIZEN COMMENTS
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I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW.-
~~-~
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
NAME: ~~~,~/~ ~,~~~jS.~
ADDRESS: `fhb ~if~1Dy~L~T`1 ~ ~12p~-~I, r~ Z~r~~
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PUBLIC HEARING ORDI ANCE r/ CITIZEN COMMENTS
SUBJECT: ~ ~ ~~:~'C, ~~~ -~ v
I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW.-
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
NAME: ~ ~ r~ y ,,~ ~ .L ~~ ~/~ .U,S~~
ADDRESS: ~~~ ~ ~~~ ~ ~-6 u i'S' y~~ ~ ~- ,2~'./`~
PHONE: 2 ~~^ ` S I ~~
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PUBLIC HEARING ORDINANCE CITIZEN COMMENTS
SUBJECT:
I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW:
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
NAME:
ADDRESS:
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PHONE: _~I ~- S ~
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PUBLIC HEARING ORDINANCE ~ CITIZEN COMMENTS
SUBJECT:
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I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW:
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
wriften authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
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SUBJECT: ~x (~ /
ORDINANCE / CITIZEN COMMENTS
I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW:
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
NAME: ~-~e ~ ~ ~ `~
ADDRESS: ?
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PHONE:
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1838
PUBLIC HEARING ORDINANCE CITIZEN COMMENTS
SUBJECT:
I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TD THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW:
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
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NAME: ~u~~~__ U~ - ~~L~~ 1~%~., 1~~~~..
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PUBLIC HEARING ORDINANCE CITIZEN COMMENTS
SUBJECT:
I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
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^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
NAME: ~~G1G /~~LL
ADDRESS: ~ ~~.~,G~/!~/~i~OD-G ,,~_~2; aSl~/ -
PHONE: ~~~~~-~ ~~ji'G
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o~ POANO~~ AGENDA ITEM NO.
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;83s APPEARANCE REQUEST
/PUBLIC HEARING ORDINANCE CITIZEN COMMENTS
SUBJECT:
I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW:
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
NAME: S
ADDRESS:
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PHONE: ~ `7 5 - 2 'f BPS
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o~ ?°ANO~F AGENDA ITEM NO.
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~83a APPEARANCE REQUEST
PUBLIC HEARING ORDINANCE CITIZEN COMMENTS
SUBJECT:
I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD- /AGREE TO AB/DE BY THE GUIDELINES LISTED
BELOW--
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
NAME: ~ I ! ~(~ ~ - ~ O W 2 ~' ~ ~ ~ ~(~(,C~l~
ADDRESS: a~
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o~ POANp,Y~ AGENDA ITEM NO.
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PUBLIC HEARING ORDINANCE CITIZEN COMMENTS
SUBJECT: ~'xP~ ~/~~ ~~,~'c
I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW:
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
NAME: 5 fr,,~ ~ j=,~.~.~ K ~i~
ADDRESS:
PHONE:
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A-081401-2
ACTION NO.
ITEM NUMBER
~- o~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2001
AGENDA ITEM: Request for Funding for Extension of Automated Solid Waste
Collection Service
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: Roanoke County collects solid waste from approximately 26,000
homes on a weekly basis. Of these, 24,000 homes receive automated collection
service from the "one-arm bandit" along with at least one free 90 gallon container.
(Larger households qualify for a second free can and some households opt to purchase
a second container.)
When automated service was originally implemented, it was in the most populated
areas to improve efficiency. Most of the remaining 2,000 homes, some in rural areas
and some in newer subdivisions, receive service from arear-loader truck, and the
residents must provide their own trash containers. Periodically, the County receives
requests from citizens for extension of automated service along with a free container.
Due to the age and capacity of the trucks and the cost of containers, the County has
been unable to expand this service in the past. However, the new automated vehicles
are capable of increased service, which will allow a first step towards automating almost
all routes. There will always be places where the County provides trash collection which
can only be accessed by small vehicles due to the terrain, and that service will continue
in those locations.
SUMMARY OF INFORMATION: The new automated vehicles have significantly larger
capacity, so there is less travel time to and from the transfer station. This will allow
expansion of service into two areas which are contiguous to current automated routes.
The first area, with 370 homes, is Mount Pleasant/Pitzer/Jae Valley Road, and the
second area, with 220 homes, is along Cotton Hill Road. There have been requests for
this service from citizens in both these neighborhoods, and they can be integrated into
existing routes without purchasing additional vehicles.
Y
The cost involved in expanding this service will be in providing cans for the households.
Staff estimates that at least 1,000 cans will be needed to serve these 700 homes, as
many families qualify for and request two cans per household. The cost per can is
$42.00 and the cans have an estimated life of 10 years.
Additionally, this will not take arear-loader and its crew out of service. Once routes are
automated, bulk/brush calls tend to increase in those areas, because citizens no longer
have the option of placing an unlimited amount of waste at the curb. Instead they are
restricted to only what fits into the container, and must call for additional pickups.
The remaining 1300 homes, which are mainly in the Bent Mountain and Bradshaw
areas, can be addressed as Phase II in the upcoming budget process. Expanding into
those areas will require an additional truck, due to the distances of the routes, as well as
containers. In the next budget, staff will also be requesting increased funding for
replacing aging containers and replacement bulk/brush equipment, as calls for that
service continue to increase, and the existing vehicles are no longer operating
efficiently.
FISCAL IMPACT: The fiscal impact for expansion of this service is $42,000 for
purchase of 1,000 new cans. Funds are available in the Capital Fund Unappropriated
balance.
ALTERNATIVES:
The opportunity presented by the efficiency of the new vehicles can be
used to expand automated service into the two areas outlined above. This
will be Phase I of providing the service to almost all County residents, and
Phase II can be addressed in upcoming budget discussions.
2. Solid waste service can be left as it currently stands, with 2,000 residents
keeping the manual collection and providing their own containers for pick
up.
STAFF RECOMMENDATION: Staff recommends Alternative 1, with funding taken
from the Capital Fund Unappropriated Balance. To the extent possible, citizens should
receive equal service, and Phase I can be done without additional vehicles. This will
also free up a rear loader and crew to assist with the increasing bulk pickup requests.
Respectfully Submitted by
Anne Marie Green
Director of General Services
Approved by:
~, ~~~~
Elmer C. Hodge
County Administrator
2
~,
~'~
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Church _ x
Denied () staff recommendation Johnson _ x
Received () McNamara- x _
Referred () Minnix _ x
To () Nickens _ x
cc: File
Anne Marie Green, Director, General Servicds
Diane D. Hyatt, Chief Financial Officer
Danial Morris, Director, Finance
3
~. .~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2001
RESOLUTION 081401-3 ACCEPTING THE EMPLOYEES OF THE ROANOKE
COUNTY COMMISSIONER OF THE REVENUE INTO THE PAY AND CLASSIFI-
CATION PLAN AND THE PERSONNEL SYSTEM OF THE COUNTY OF
ROANOKE
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the employees of the Roanoke County Commissioner of the Revenue,
said constitutional officer having heretofore agreed in writing that her employees be
accepted into the pay and classification plan and the personnel system of the County of
Roanoke, as authorized in Chapter 6 of the Charter of the County of Roanoke, be and such
employees hereby are accepted into the pay and classification plan and the personnel
system of the County of Roanoke; and
2. That all of the terms, provisions, and conditions of the pay and classification
plan and the personnel system of the County of Roanoke as fully set forth in the Roanoke
County Employee Handbook shall from and after the adoption hereof be applicable to each
of the employees of the aforesaid offices; and
3. That the elected officer of the constitutional office shall be exempt from the
terms, provisions, and conditions of the County personnel system. The Chief Deputy in
each said office shall be exempt from the terms, provisions, and conditions of the County
personnel system relating the application, qualification, appointment, disciplining, dismissal,
and grievance procedure provisions of the Roanoke County Employee Handbook. The
Chief Deputy of each said officer is deemed to be a confidential, policy-making position.
These positions shall remain subject to the express provisions of §15.2-1603 of the State
Code; and
4. The participation of the employees of these constitutional offices in the
County personnel system shall continue until revoked by the constitutional officer, either
1
by written notice to the Chairman of the Board of Supervisors, or by the election,
qualification, and assumption of office by a new individual; and
5. The effective date of this resolution shall be August 14, 2001.
6. That an attested copy of this resolution be forthwith transmitted to each of the
Commissioner of the Revenue.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Brenda J. Ho on, MC
Deputy Clerk to the Board of Supervisors
cc: File
Paul M Mahoney, County Attorney
Nancy Horn, Commissioner of Revenue
Joe Sgroi, Director, Human Resources
Danial Morris, Director, Finance
2
ACTION NO.
ITEM NO. ~`3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2001
AGENDA ITEM: Resolution Accepting the employees of the Commissioner of the Revenue into
the Roanoke County Personnel System
COUNTY ADMINISTRATOR'S COMMENTS: a~~,r„„u,~,.,~
EXECUTIVE SUMMARY:
By the adoption of this Resolution, the Board of Supervisors accepts the employees of the
Commissioner of the Revenue into the Roanoke County personnel system.
BACKGROUND:
Section 6.02 of the Roanoke County Charter provides for a personnel system. The personnel
system includes a classification plan for service, a staff development plan, a uniform pay plan and a
procedure for resolving grievances for employees of the Board. Employees of constitutional officers
may participate in the personnel system "at the discretion of the board and upon concurrence of the
constitutional officer."
In 1980 the Board adopted resolutions accepting the employees of the several constitutional
officers into the County personnel system. Similar action was taken in 1988 upon the election of two
new constitutional officers: Mr. Burkhart and Mr. Kavanaugh.
In 1992 the Board adopted resolutions accepting the employees of the Sheriff and the Clerk of
the Circuit Court upon the election of Mr. Holt and Mr. McGraw.
SUMMARY OF INFORMATION:
The election and assumption of office of a new constitutional officer revokes the former
constitutional officer's decision to participate in the County personnel system. Accordingly a decision
by the new constitutional officer to participate in the County personnel system is necessary.
Based upon Section 6.02 of the Charter and historical precedent from 1980, each new
constitutional officer has been requested to indicate his or her concurrence in participating in the
County's personnel system. Ms. Nancy Horn has indicated her willingness for her office to participate
in the County personnel system (see attached).
The proposed resolution accepts the employees of the Commissioner of the Revenue into the
personnel system, provides for an exemption for the elected official and his chief deputy (the chief
deputy is deemed to be a confidential, policy-making position), as well as a revocation procedure and
U:\WPDOCS\AGENDA\GENERAL\CONST.RPT Z
~~
effective date.
ALTERNATIVES:
1) Adopt the proposed resolution and accept the employees of the Commissioner of the
Revenue into the Roanoke County personnel system.
2) Refuse to accept the employees of this constitutional officer into the Roanoke County
personnel system.
STAFF RECOMMENDATION:
It is recommended that the Board favorably consider the adoption of the proposed Resolution.
Respectfully submitted,
~~- ~
Paul M. Mahoney
County Attorney
Action
Approved ( )
Denied ( )
Received ( )
Referred
to
Motion by
Vote
No Yes Abs
Church
Johnson
Minnix
McNamara
Nickens
U:\WPDOCS\AGENDA\GENERAL\CONST.RPT 2
,•
G. s
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, AUGUST 14, 2001
RESOLUTION ACCEPTING THE EMPLOYEES OF THE ROANOKE
COUNTY COMMISSIONER OF THE REVENUE INTO THE PAY AND
CLASSIFICATION PLAN AND THE PERSONNEL SYSTEM OF THE
COUNTY OF ROANOKE
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows:
1. That the employees of the Roanoke County Commissioner of the Revenue, said
constitutional officer having heretofore agreed in writing that her employees be accepted into the pay
and classification plan and the personnel system of the County of Roanoke, as authorized in Chapter
6 of the Charter of the County of Roanoke, be and such employees hereby are accepted into the pay and
classification plan and the personnel system of the County of Roanoke; and
2. That all of the terms, provisions, and conditions of the pay and classification plan and
the personnel system of the County of Roanoke as fully set forth in the Roanoke County Employee
Handbook shall from and after the adoption hereof be applicable to each of the employees of the
aforesaid offices; and
3. That the elected officer of the constitutional office shall be exempt from the terms,
provisions, and conditions of the County personnel system. The Chief Deputy in each said office shall
be exempt from the terms, provisions, and conditions of the County personnel system relating the
application, qualification, appointment, disciplining, dismissal, and grievance procedure provisions of
the Roanoke County Employee Handbook. The Chief Deputy of each said officer is deemed to be a
confidential, policy-making position. These positions shall remain subject to the express provisions of
§15.2-1603 of the State Code; and
4. The participation of the employees of these constitutional offices in the County
personnel system shall continue until revoked by the constitutional officer, either by written notice to
the Chairman of the Board of Supervisors, or by the election, qualification, and assumption of office
by a new individual; and
5. The effective date of this resolution shall be August 14, 2001.
6. That an attested copy of this resolution be forthwith transmitted to the Commissioner
of the Revenue.
U:\WPDOCS\AGENDA\GENERAL\CONST.RPT
ACTION #
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMI1~iISTRATION CENTER
MEETING DATE: August 14, 2004
AGENDA ITEM: First Reading of Ordinance Authorizing Creation of and Financing for a Local
Public Works Improvement Project -The Orchards
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval of the extension of sewer lines into these areas.
BACKGROUND:
The Orchards -Sections 1 & 2 were originally developed in the late 1970's with sewer service
provided by individual on-site septic systems. Subsequent sections of the "The Orchards" have been
developed with public sewer, which presently serves those properties as shown on the attached
location map.
Since that time, Utility Department staff has periodically received inquiries as to the feasibility of
extending public sewer service due to inadequacy or failure of septic system drainfields. In response
to property owners' requests for sewer service, Utility Department staff has worked diligently during
the last 2 or 3 years to explore various sewage conveyance options and arrive at a workable solution.
Utility Department staff determined that the cost to extend public sewer to serve interested property
owners would be $6,800.00 per property.
A letter dated July 6, 2001 was sent to 35 property owners on Jonathan Lane, Harvest Ridge Road and
Appletree Drive. From this mailing, Utility Department staff received thirty-three responses (12 in
favor and 21 not interested). Based on this response and the location of interested property owners,
the proposed service areas were established as shown on the attached location map.
SUMMARY OF INFORMATION:
Providing public sewer to the interested property owners would require construction of approximately
2,150 feet of sewer line extensions at an estimated cost of $144,000. This construction cost includes
installation of sewer laterals, which would serve all properties in the service areas. In order to make
the necessary connections to the existing sewer system, it will be necessary to obtain several sewer
line easements across properties located within the unsewered portions of The Orchards.
The attached ordinance establishes special sewer service areas for the project with each participating,
property owner paying their share of the cost through a special connection fee of $6,800. This
connection fee includes the fair share of the construction cost ($6,050.00) required to extend the
public sewer system to serve the 21 existing residences within the proposed service areas, as well as,
50 percent of the off-site sewer facility fee of $1,500. The ordinance also establishes a method of
financing up to $5,000 for the initial participating property owners.
The proposed connection fee of $6,800 would be applicable only if property owners financially commit
to participate in the proposed project within 60 days of enactment of the ordinance.
ALTERNATIVES:
Alternative 1: Establish special sewer service areas, which could potentially serve 21 existing
residences, as indicated on the attached sketch. Approve construction of the gravity
sewer lines required to connect the four (4) proposed service areas located along
Jonathan Lane, Harvest Ridge Road and Appletree Drive as shown on attached sketch.
The estimated cost to construct this alternative is $144,000.
For those property owners, who choose to not connect during the initial sign-up period,
the construction cost would have a one time 25 percent increase (based on 5% annual
increase for five years). Under this alternative, the total cost for initial participants
would be $6,800 with later participants paying $9,062.50 (based on the
present off-site facility fee of $1,500).
Alternative 2: Establish a larger, special sewer service area, which would encompass all unsewered
properties within The Orchards and potentially serve an additiona141 properties. The
Utility Department would then extend sewer service to additional properties at the time
it is requested. The sewer connection fee for these properties would be established at
$6,800 for initial participants and $9,062.50 for later participants.
Alternative 3: Do not approve request for extension of public sewer service to the proposed service
areas of The Orchards.
FISCAL IMPACT:
If Alternative 1 is selected, the total construction cost would be $144,000. The twelve (12) interested
property owners would contribute $72,600. A transfer from the Public Works Participation Fund
would fund the remaining $71,400.
STAFF RECOMMENDATION:
Staff recommends that Alternative 1 be approved and that the Board of Supervisors adopt the attached
ordinance after the second reading. Said ordinance shall authorize construction and financing for the
Local Public Works Improvement Project, The Orchards Sewer Extensions. Staff also recommends
that the Board authorize Utility Department staff or its agents to negotiate with property owners to
obtain the necessary sewer line easements within the project area.
SUBMITTED BY:
Gary Robertson, P.E.
Utility Director
APPROVED:
~~~
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved
Denied ( )
Received ( )
Referred _
to
Motion by:
No Yes Abstain
Church
Johnson _
McNamara
Minnix _
Nickens
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, AUGUST l4, 2001
ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A
LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, THE ORCHARDS
WHEREAS, Ordinance 112288-7 authorizes the financing of local public works
improvements and the imposition of special assessments upon abutting property owners upon the
adoption of an appropriate ordinance by the Board of Supervisors; and
WHEREAS, the County Administration has negotiated the extension of the public sewer
system to The Orchards community; and
WHEREAS, the extension of the public sewer system and the creation of a special utility
(sewer) service area will alleviate a critical public health and safety problem; and
WHEREAS, several of the residents have requested that the County allow them to pay their
portion of the costs of connection to the public sewer system over ten years at an interest rate of 8%;
and
WHEREAS, the first reading of this Ordinance was held on August 14, 2001, and the second
reading was held August 28, 2001; and
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows:
That pursuant to the authority of Ordinance 112288-7, the Board authorizes and
approves a local public works improvement project, namely, public sewer extension for The
Orchards community. The total construction cost of this public sewer project is estimated to be
$144,000, to be initially financed as follows:
G:\BOARD\2001\Aug14\8-14orchards.doc 1
~1
Citizen Participation (12 at $6,050 each) $72,600
Advance from the Public Works
Participation Fund $71,400
TOTAL $144,000
That there is hereby appropriated for this project the sum of $71,400 from the Public Works
Participation Fund. Any citizen participation under paragraph 3. will be advanced as a loan from
the Sewer Fund.
2. That the "Prof ect Service Area" is shown and designated on the attached plat entitled
"The Orchards Sewer Line Extension Project" prepared by the Roanoke County Utility Department,
dated November 27, 2001. The Orchards Sewer Line Extension Proj ect Area is created for a period
often (10) years. Any owner of real estate within this service area may participate in and benefit
from the public sewer extension to this service area by paying at a minimum the sum of $6,800
($6,050 toward construction costs plus, plus $750 toward the off-site facility fee) said costs to be
paid in full and in advance of connection to the public sewer extension.
3. That the Board authorizes and approves the payment by the property owners in the
project service area who elect to participate on or before November 27, 2001 of their portion of the
cost of extending the public sewer system to their properties in accordance with the following terms
and conditions:
(a) That $5,000 per property owner/residential connection may be financed for 10 years
at an interest rate of 8% per annum. Down payment of $1,800 will be applied first to the off-site
facility fee, and then toward the construction cost.
(b) Property owners agree to execute a promissory note or such other instrument as the
County may require to secure this installment debt.
G:\BOARD\2001\AUg14\8-14orchards.doc 2
~~
(c) Property owners further agree to execute such lien document or instrument as may
be required by the County; said lien document or instrument to be recorded in the Office of the Clerk
of the Circuit Court of Roanoke County. This lien instrument or document shall secure the
repayment of the promissory note by the property owners to the County and shall be a lien against
the property of the owners. Property owners also agree to pay the County any Clerk's fees or
recordation costs which may be required to record any lien instrument or documents in the Office
of the Clerk of the Circuit Court.
(d) Property owners who wish to participate after the November 27, 2001 deadline (other
than new property owners) shall pay a minimum of $9,062.50 ($7,562.50 construction costs) plus
the off-site facility fee in effect at that time (currently $1,500).
4. That the payment by citizens in the project service area, in excess of the twelve (12)
anticipated in this ordinance, who elect to participate shall be made to the various funds as follows:
The off-site facility fee shall be returned to the Sewer Fund, and payment of the construction costs
shall be returned to the Public Works Participation Fund until such time as the advance has been
repaid; any further payment of construction costs shall be returned to the Sewer Fund.
5. That the County Administrator is authorized to take such actions and execute such
documents as may be necessary to accomplish the purposes of this transaction, all upon form
approved by the County Attorney.
G:\BOARD\2001\Aug14\8-14orchards.doc 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2001
ORDINANCE 081401-4 AMENDING ARTICLE IV. SEWER USE
STANDARDS OF CHAPTER 18. SEWERS AND SEWAGE DISPOSAL
OF THE ROANOKE COUNTY CODE
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following sections of Article IV. Sewer use standards of Chapter
18. Sewers and Sewage Disposal be amended to read and provide as follows:
SEWERS AND SEWAGE DISPOSAL '18
~~
t
ARTICLE IV. SEWER USE STANDARDS*
Sec. 18-151. Definitions.
For the purpose of this article, the words and phrases set out in this section shall
have the following meanings:
****
****
Sec. 18-153. Prohibited discharges generally.
****
(b) Discharges into public sewers shall not contain:
(1) Antifreeze from vehicle servicin o erations. Discharge of I cols must be
a._.P..~Yed.
(2) Fluoride other than that contained in the public water supply greater than
twelve (12) mg/I.
(3) Benezene, Toluene, Ethylbenzene and Xylene (BTEX) greater than 5.0
mg/I.
1
(4) Pollutants which create a fire or explosive hazard in the P.O.T.W.,
including, but not limited to, wastestreams with a closedcup flashpoint of
less than one hundred forty (140) degrees Fahrenheit sixty (60) degrees
Centigrade using the test methods specified in 40 CFR 261.21.
{~j~ Strong acid or concentrated plating solutions, whether neutralized or not.
{~~ Fats, wax, grease or oils, from restaurants or other facilities as deemed
necessa b the Count ,whether emulsified or not, in excess of 100 mg/I
or containing substances which may solidify or become viscous at
temperatures between thirty-two (32) degrees and one hundred fifty (150)
degrees Fahrenheit (0* and 65* Centigrade).
7 Total Petroleum H drocarbons in excess of 200 m /I.
(8) Obnoxious, toxic or poisonous solids, liquids, or gases, vapors, or fumes
in quantities sufficient to violate the provisions of subsection (a) of this
section.
(9) Waste, wastewater or any other substance having a pH lower than 5.0, or
any other substance with a corrosive property capable of causing damage
or hazard to structures, equipment and personnel at the wastewater
facility.
{~1-j ~1~ Waste, wastewater or any other substance containing phenols,
hydrogen sulfide or other tasteandodor producing substances that
have not been minimized. After treatment of the composite
wastewater, effluent concentration limits may not exceed the
requirements established by state, federal or other agencies with
jurisdiction over discharges to receiving waters.
{~j 11 Antimony and beryllium greater than 1.0 mg/1.
{~3~ 12 Hazardous wastes.
{~ 13 Trucked or hauled pollutants, except at discharge points designated
by the control authority. Com anies that truck or haul ollutants to
the Count sanitar sewer are sub'ect to ins ections of their
facilities includin but not limited to offices ara es and buildin s
used to house the trucks.
2
(~~)~ Trucked or hauled industrial wastewater, without riot a royal and
not meetin all local limits with the exception that wastewater
pumped from restaurant grease traps may only be trucked or
hauled and discharged only at a designated area at the wastewater
treatment plan.
,15 MWastes pumped from oil/water se arators.
(16) After treatment of the composite wastewater, effluent concentration limits
may not exceed the requirements established by state, federal or other
agencies with jurisdiction over discharges to receiving waters.
****
Sec. 18-154. Technical based local limits.
****
(b) The maximum allowable concentrations of heavy metals and toxic
materials stated in terms of milligrams per liter (mg/I), determined on the basis of
individual sampling in accordance with "Standard Methods" are:
(1) Arsenic: 0.18 mg/I.
(2) Barium: 5.0 mg/I.
(3) Boron: 1.0 mg/I.
(4) Cadmium: 0.03 mg/I.
(5) Chromium (total): ~-63-F.-1.9~ 5 mg/I:
(6) Chromium VI: 9-5~9-n<t~ 0.0~,,, 6 mg/ly
(7) Copper: ~-~H-0.6„~8 m~g/~.
(8) Lead: 0.3 mg/I.
(9) Manganese: 1.0 mg/I.
(10) Mercury: 0.003 mg/I.
(11) Nickel: +: 0.2w 3 mg~~:
(12) Selenium: 0.02 mg/I.
(13) Silver: /~ 0.5, 4.m~/l,.
(14) Zinc: 0.8 mg/I.
(15) Cyanide: 1.0 mg/I. 0.0, 6 m~,~gll.
****
Sec. 18-156.2. Determination by utility director.
****
(b) A determination with respect to an actual or potential illegal or improper
discharge, inflow or infiltration of stormwater, surface water, groundwater, roof runoff or
subsurface drainage into the public sanitary sewer system from the property of a sewer
user or any other person shall be based upon the following:
3
> >
> >
1 Cate owl defects are defined as:
a Direct connections inflow to the ublic sewer of sum um s
including,_,_overflows holes in floor drains,,. downspouts, foundation
drains and other direct sources of inflow includin but not limited
to visible evidence of round/surface water ente„~__ring,drains through.
doors or cracks in floors and walls as noted durin field ins ections
b tx he Roanoke Countilit De artment.
b Failure to allow or com lete re wired ins ections to determine
com li~~ance.
****
Sec. 18-159. Discharge of substances capable of impairing, etc. facilities.
****
(b) Discharges prohibited by subsection (a) of this section include, but are not
limited to, materials which exert or cause concentrations of:
****
****
(f) No person shall discharge into public sewers solid or viscous substances
which violate subsection (a) of this section, if present in sufficient quantity or size,
including but not limited to:
(1) Ashes.
(2) Cinders.
(3) Sand.
(4) Mud.
(5) Straw.
(6) Shavings.
{~ ~ Metal.
4
{8~ ~ Glass.
{~} ~ Rags.
{~-6j ~ Feathers.
{~-1-j 10 Tar.
~ 11 Plastics.
{~3j 12 Wood.
(~ 13 Unground garbage.
ael-
{-~6~ ~ Paunch manure.
{~} 15 Hair and fleshings.
{~8~ X1.6) Entrails.
~ 17 Paper products, either whole or ground by garbage grinders.
(z~} ~ Slops.
{~3~ 19 Bulk solids.
~20~ Wastes_pum~ed from oil/water separators.
Sec. 18-164. Discharge permits for industrial waste.
****
(g) If an industrial user knows in advance of the need for a bypass, it shall
submit prior notice to the control authority, at least ten (10) days before the date of the
bypass, if possible. An industrial user will immediate) notif the control authorit of an
unantici ated b ass. A written re ort must be submitted within five 5 da s.
****
(k) All owners of facilities governed by industrial wastewater permits issued
pursuant to this section shall also comply with any applicable reporting requirements,
including but not limited to:
(1) Baseline Monitoring Reports:
****
b. Industrial users described above shall submit the information set
forth below.
****
4. Flow measurement. Information showing the measured or
estimated average daily and maximum daily flow, in gallons
per day, to the POTW from regulated process streams and
5
other streams, as necessary, to allow use of the combined
wastestream formula set out in 40 CFR 403.6(a).
2. This ordinance shall be effective from and after its adoption.
On motion of Supervisor Minnix to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Brenda J. Holt n, CMC
Deputy Clerk to the Board of Supervisors
6
cc: File
Gary Robertson, Director, Utility
Circuit Court
Clifford R. Weckstein, Judge
Diane McQ. Strickland, Judge
Richard C. Pattisall, Judge
Robert P. Doherty, Jr., Judge
Jonathan M. Apgar, Judge
James R. Swanson, Judge
Steven A. McGraw, Clerk
Juvenile Domestic Relations District Court
Joseph M. Clarke, II, Judge
Philip Trompeter, Judge
John B. Ferguson, Judge
Joseph P. Bounds, Judge
Ruth P. Bates, Clerk
Intake Counsellor
General District Court
George W. Harris, Judge
William Broadhurst, Judge
Vincent Lilley, Judge
Julian H. Raney, Judge
Jacqueline F. Ward Talevi, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Paul M. Mahoney, County Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
Ray Lavinder, Police Chief
Richard Burch, Chief of Fire & Rescue
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Law Library, Singleton Osterhoudt
Roanoke County Code Book
Gerald S. Holt, Sheriff
John M. Chambliss, Jr., Assistant County Administrator
Dan O'Donnell, Assistant County Administrator
Diane D. Hyatt, Chief Financial Officer
Kathi Scearce, Director, Community Relations
Danial Morris, Director, Finance
O. Arnold Covey, Director, Community Development
Janet Scheid, Senior Planner
Michael Lazzuri, Court Services
Elaine Carver, Director, Information Technology
Anne Marie Green, Director, General Services
Thomas S. Haislip, Director, Parks, Recreation & Tourism
Gardner Smith, Director, Procurement
William E. Driver Director, Real Estate Valuation
Alfred C. Anderson, Treasurer
Nancy Horn, Commissioner of Revenue
7
ACTION #
ITEM NUMBER ~'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2001
SUBJECT: Second Reading of Ordinance Amending Article III, Sewer Use
Standards, Chapter 18 of the Roanoke County Code of 1985
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The 1994 Sewage Treatment Agreement between Roanoke City And Roanoke County requires
the County to adopt such ordinances and regulations that conform to those adopted by the City as
they pertain to Sewer Use Standards. Recent requirements of the Department of Environmental
Quality (DEQ) in conjunction with the sewage treatment plant permit re-issuance have required
Roanoke City to amend their Sewer Use Standards. By Resolution Number 35423-061801 dated
June 18, 2001, Roanoke City amended their ordinance to include the provisions of the attached
proposed amendment to the Roanoke County Sewer Use Standards.
The first reading was held on July 24, 2001.
SUMMARY OF IlVFORMATION:
Attached is the proposed amendment to the Roanoke County Sewer Use Standards so that the
County Ordinance conforms to the form and intent of the Roanoke City Ordinance.
Section 156 of the Ordinance is amended to include failure to allow or complete required
inspections as a Category I defect subject to all other provisions of the Ordinance. The current
Ordinance did not clarify the penalty for failure to allow or complete required inspections to
determine if inflow or infiltration of stormwater is entering the public sanitary sewer from the
building or property.
~-i
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the Ordinance Amending Article III,
Sewer Use Standards, Chapter 18 of the Roanoke County Code of 1985 after the second reading.
SUBMITTED BY:
Gary Robe on, P.E.
Utility Director
ACTION
Approved () Motion by:
Denied ( )
Received ( )
Referred
to
APPROVED:
Ci'"' ""i
Elmer C. Hodge
County Administrator
Church
Johnson
McNamara
Minnix
Nickens
VOTE
No Yes Abs
G-I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,
AUGUST 14, 2001
ORDINANCE AMENDING ARTICLE IV. SEWER USE STANDARDS OF CHAPTER 18.
SEWERS AND SEWAGE DISPOSAL OF THE ROANOKE COUNTY CODE
BE IT ORDAINED by the Board of Supen~isors of Roanoke County, Virginia, as follows:
1. That the following sections of Article IV. Sewer use standards of Chapter 18. Sewers and Sewage
Disposal be amended to read and provide as follows:
SEWERS AND SEWAGE DISPOSAL §18
ARTICLE IV. SEWER USE STANDARDS
Sec. 18-151. Definitions.
For the purpose of this article, the words and phrases set out in this section shall have the following
meanuigs:
**
~.~
Sec. 18-153. Prohibited discharges generally.
,:***
(b) Discharges into public sewers shall not contain:
(1) Antifreeze li~oni ~~ehi~;le sc~~i-icy c~ ~~erati~~~lis. Di~cll:~r~c t>f~~~l~~eols must be a~~ ~rovr.~l.
(2) Fluoride other than drat contained in the public water supply greater than tcn-(~8:6)-->rrg~l t«-rl~~c
(12) mg/1.
(3) Benezene, Toluene, Ethylbenzene and Xylene (BTEX) greater than 5.0 mg/l.
(4) Pollutants which create a fire or explosive hazard in the P.O.T.W., including, but not limited to,
wastestreanis with a closedcup flashpoint of less than one hundred forty (140) degrees Fahrenheit
sixty (60) degrees Centigrade using the test methods specified in 40 CFR 261.21.
A-1 ~4sewer-ord.doc
G-i
{6}~:i) Strong acid or concentrated plating solutions, whether neutralized or not.
{~}((;) Fats, wax, grease or oils, I~•r<>ni cstaur<~~uts oi~{~th~r f~tc~,~(~l~cw ~t5 dc~caizc<l rice-c.ss~rr~~ 1~~~~ the•,C«unt
whether emulsified or not, in excess of 100 mg/I or containing substances which may solidify or
become viscous at temperatures between thirty-t\vo (32) degrees and one hundred fifty (150)
degrees Fahrenheit (0 * and 65 * Centigrade).
~) _ ~1~~>t i(_1'e~tr~~lclun 1-lv~~lr<x~~i.rlxans i»c~eess c>f 9_(}i) ~z~~,~L
(8) Obnoxious, toxic or poisonous solids, liquids, or gases, vapors, or fumes in quantities sufficient to
violate the provisions of subsection (a) of this section.
(9) Waste, wastewater or any other substance having a pH lower than 5.0, or any other substance with
a corrosive property capable of causing damage or hazard to structures, equipment and personnel
at the wastewater facility.
{}}} (•1O) Waste, wastewater or any other substance containing phenols, hydrogen sulfide or other
tasteandodor producing substances that have not been minimized. After treatment of the
composite wastewater, effluent concentration limits may not exceed the requirements
established by state, federal or other agencies with ,jurisdiction over discharges to receiving
waters.
{-}~}(l.l) Antimony and beryllium greater than 1.0 mg/1.
{i-~-}(12) Hazardous wastes.
{}~;}(I,`--,} Trucked or hauled pollutants, except at discharge points designated by the control
authority. C`.<~ni ~aiiics that tract: or haul }ollutaut5 t<~ the C;ourlh' s<~iiitart~sc~~,cr a~~c sal jct~t
tc~ ins >ectic~ns of ii~ci~ l~~c~ilitics inclucli>>~i~~i~ •l~r ~1 till},~(. c1 [o ~>i~licc~ti ~~rw~~c~s,"~u~<1 l~t~i1 lii~s
usc~l to house the (~~-~ickti~-~
{h5}(i 3~) Trucked or hauled industrial wastewater, ~t~itl~~„~~i ~,3i~~r~i,~~~~~~al ~u~i~l n<~t ~ilecti~~~ill l~x~~tl
liciiits, with the exception that wastewater pumped from restaurant ~,~rease traps may only he
trucked or hauled and discharged only at a designated area at the wastewater treatment
plan.
(1.~~ ,•~t~'atitcs nun ~cd froi~i o>l`G~~~atcr scpai~at~~rti.
(16) After treatment of the composite wastewater, ellluent concentration limits may not exceed the
requirements established by state, federal or other agencies with jurisdiction over discharges to
receiving waters.
~.~*
$-14sewer-ord.doc
G-~
Sec. 18-154. Technical based local limits.
****
(b) The maximum allowable concentrations of heavy metals and toxic materials stated in terms of
milligranls per liter (mg/1), determined on the basis of individual sampling in accordance with "Standard Methods"
~u~e:
(1) Arsenic: 0.18 mg/l.
(2) Barium: 5.0 mg/1.
(3) Boron: 1.0 mg/1.
(4.) Cadmium: 0.03 mg/1.
(5) Chromium (total): ~1-L~),>,~,1,~~,%l.
(6) Chromium VI: 9~rrgfl: U.0(i lu~.~l.
(7) Copper: -~61-0,ti8 r>>f'l, ~~
(8) Lead: 0.3 mg/l.
(9) Manganese: 1.0 mg/l.
(10) Mercury: 0.003 mg/l.
(11) Nickel: ~1: (1, ~2;> u~,~l,
(12) Selenium: 0.02 mg/1.
(13) Silver: 9~$-rngfl: {)~'a~4 in~i1,
(14.) Zinc: 0.8 mg/l.
(15) Cyanide: LO mg/l. U.(>f> II~I~L
* :~ .
Sec. 18-156.2. Determination by utility director.
****
(b) A determination with respect to an actual or potential illegal or improper discharge, inflow or
infiltration of stormwater, surface water, groundwater, roof runoff or subsurface drainage into the public sanitary
sewer system from the property of a sewer user or any other person shall be based upon the following:
(1) C':arc~;orS 1 cl~ iiwctti arc cieain~alwzs:
.(:~)..r.~.... 1)ircc~ con~~lc~~ti~~ns•_ilrflo~r~) ic~•thc ~ubli~~ ~i~tcly<>(•~i~r~ri~_~~i~il~ inc~lu~lili~~wcrll~~nvs), 1~~~1~s
in il~><»~rll ~ir~~ ~I~>7»s~~~;ilt:5 Ii>undalic~l~, ~!~ III] ~il~~l•~,othcr direct soti~«s~~>1~ inil<m.
(ilx~lu~lili;;_ I~~It ~u~l linil~~_cl, to ~~isibk, i,v'it]•l lu c ~~i _< ~~,L~tlcl ~urfacc ~~~atci c;nTc> I~i~~,~irain5
tllroLlgll ~l~x~r.~ {~I c~ ~cl.., Iii Ilo~>rs ~iti~l ~ti ~Il,;., i;,,~it~(<~tl ~#t,ti7ii;;, liel~l iiis~~rct.i~~n5, h~~tl~c~
Rt> u~lol:c C~~~lilil~ I lilit~ !)c ~artltunt~ ~~ ~. • ~ ~ .
i~ 14sewer-ord.doc
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!~) , , 1?ailutc toto ~~llo«~ <~r c<~m ~letc r_ cq}fired in.5~>c c;1i~i~~~~,to de~tetwriiinr cx~nt tlianccY
**.~*
Sec. 18-159. Discharge of substances capable of impairing, etc. facilities.
****
(b) Discharges prohibited by subsection (a) of this section include, but are not limited to, materials
which exert or cause concentrations of:
*~**
*„~*
(fl No person shall discharge into public sewers solid or viscous substances which violate subsection
(a) of this section, if present in sufficient quantity or size, including but not limited to:
(1) Ashes.
(2) Cinders.
(3) Sand.
(4) Mud.
(.5) Straw.
(6) Shavings.
{~} ~) Metal.
~$} ~.!> Glass.
{$} ~ Rags.
{}$} (J~ Feathers.
{}g} (11) Plastics.
{~3} ~1 `~) Wood.
{}~} (1 ~3~ Unground garbage.
{~} (1-1) Paunch manure.
{}~} (lwi) Hair and fleshings.
{~8} (1 f>) Entrails.
{~9} X17)_ Paper products, either whole or ground by garbage grinders.
{~9} (1 S) Slops.
{l3-} (1 ~))_ Bulk solids.
E3t14sewer-ord.doc
~- I
~`?0) t~'a,tit~ ~nzu~~ccl from oil, ~~~it~~~~ sc~ ai,~itor5.
Sec. 18-164. Discharge permits for industrial waste.
****
(g) If an industrial user knows in advance of the need for a bypass, it shall submit prior notice to the
~. ~ .,_
control authority, at least ten (10) days before the date of the bypass, if possible. An inclusti~ial liscr rti,~ill
Illlnl~<i_~at~rl~wnolifv,t~lc t;tsntr«1,auth~~r~tt~,<>i~~ui~.t~~i~lutit~i)ate~I l~~t?, ~. 1 r~ti~~'ittcn r~c~porl` rilust he sl.~b[~iittcd ~~~tlli».
li~c i..~t cl~~t~s. .~ _
**
(k) All owners of facilities governed by industrial wastewater permits issued pursuant to this section
shall also comply with any applicable reporting requirements, including but not limited to:
(1) Baseline Monltofln~rRepolts
*~*
b. Industrial users described above shall submit the information set forth below.
***~
4~. Flow measurement. Information showing the measured «r csiil>>:i~tccl average daily
and maximum daily flow, in gallons per day, to the POTW from regulated process
streams and other streams, as necessary, to allow use of the combined wastestreanl
formula set out in 4~0 CFR 403.6(x).
2. This ordinance shall be effective from and after its adoption.
~14scwer-ord.doc
I
ACTION NUMBER
ITEM NUMBER- ~''~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2001
SUBJECT: Appointments to Committees, Commissions and Boards
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE
BOARD OF APPEALS
The four year term of David M. Shelton, Jr., Alternate, Fire Code Board of Appeals
will expire September 23, 2001.
2. GRIEVANCE PANEL
The three year term of R. Vincent Reynolds will expire September 10, 2001.
3. INDUSTRIAL DEVELOPMENT AUTHORITY not appointed by District
The four year terms of Billy H. Branch and Stephen A. Musselwhite will expire
September 26, 2001. Mr. Branch resides in the Cave Spring District, and Mr.
Musselwhite in the Vinton District.
4. LEAGUE OF OLDER AMERICANS ADVISORY COUNCIL
The one year term of Steven L. Harrah expired on March 31, 2001.
5. SOCIAL SERVICES ADVISORY BOARD
The unexpired four-year term of Raymond Denny, representing the Windsor Hills
Magisterial District, is vacant. Dr. Betty McCrary, Director of Social Services has
received notification from Mr. Denny that he resigned effective January 17, 2001.
The term will expire August 1, 2004.
The four-year term of Betty Lucas, Cave Spring Magisterial District, will expire
August 1, 2001. Ms. Lucas has served two consecutive terms and is NOT eligible
for reappointment.
w
SUBMITTED BY:
Mary H. Allen, CMC
Clerk to the Board
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by:
~ 1-~'
APPR VED BY:
Elmer C. Hodge
County Administrator
ACTION
VOTE
No. Yes Abs
Church _ _ _
Johnson _ _ _
McNamara- _ _
Minnix _ _ _
Nickens _ _ _
~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2001
RESOLUTION 081401-5 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for August 14,
2001 designated as Item J -Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 5,
inclusive, as follows:
1. Approval of minutes -June 10, 2001, July 10, 2001, July 12, 2001.
2. Confirmation of committee appointment to Clean Valley Council.
3. Request from Schools to accept and appropriate the Commonwealth of
Virginia Local Partnership Grant for $84,999.75 to the Regional Alternative
School Program Budget.
4. Request Adoption of a Roanoke County Environmental Policy.
5. Adoption of Resolution of Appreciation upon the retirement of:
(a) Kay B. Atkins, Social Services Department
(b) Gary L. Thompson, Social Services Department
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by
the following recorded vote:
1
AYES:
NAYS:
Supervisors Johnson, McNamara, Church, Nickens, Minnix
None
A COPY TESTE:
cc:
Brenda J. Holt n, CMC
Deputy Clerk to the Board of Supervisors
File
Lorraine S. Lange, Assistant Superintendent of Instruction
Dania) Morris, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
Anne Marie Green, Director, General Services
Dr. Betty McCrary, Director, Social Services
Joe Sgroi, Director, Human Resources
2
:t
~~
June 12, 2001 329
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
June 12, 2001
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Roanoke County Administration Center, this being the second Tuesday and the first
regularly scheduled meeting of the month of June, 2001.
IN RE: CALL TO ORDER
Chairman Minnix called the meeting to order at 3:03 p.m. The roll call was
taken.
MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice-Chairman Joseph
"Butch" Church, Supervisors Bob L. Johnson, Joseph
McNamara, Harry C. Nickens
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; Mary H. Allen, Clerk to the Board; John M.
Chambliss, Assistant County Administrator; Dan R. O'Donnell,
Assistant County Administrator; Kathi B. Scearce, Community
Relations Director
IN RE: OPENING CEREMONIES
The in~iocation was given by The Reverend Joseph A. Keaton, Central Baptist
Church, Retired Roanoke County Employee. The Pledge of Allegiance was recited by all
present.
IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
'1
June 12, 2001 33
important to recognize the contributions of the brave soldiers who participated in the D-
Day landing at Omaha Beach, the largest coastal invasion in the history of the world,
and established a memorial committee which ultimately became the National D-Day
Memorial Foundation; and
WHEREAS, since then, Mr. Slaughter has dedicated most of his time and
efforts promoting the National D-Day Memorial located in Bedford, Virginia, and was
instrumental in raising almost $14 million for its construction.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia, on behalf of all its citizens, does hereby extend its gratitude
and appreciation to John Robert Slaughter for his valor and heroic contributions in
World War II, especially during the D-Day invasion on June 6, 1944, and for his
dedication to the establishment of the National D-Day Memorial; and
BE IT FURTHER RESOLVED, that the Board of Supervisors expresses its
pride that Mr. Slaughter is a resident of Roanoke County, and wishes Mr. Slaughter
continued success in his efforts to recognize the brave Americans and Allied soldiers
who died in the June 6, 1944 invasion of France.
On motion of Supervisor Church to adopt the resolution, and carried by
the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
2. Resolution of Appreciation upon the retirement of James A.
Poindexter, General Services Department, after more than
twenty three ey ars•
R-061201-2
Mr. Poindexter was present to accept the resolution.
Supervisor Nickens-moved to adopt the resolution. The motion carried by
the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
RESOLUTION 061201-2 EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF JAMES A. POINDEXTER, GENERAL SERVICES,
AFTER MORE THAN TWENTY THREE YEARS OF SERVICE
WHEREAS, James A. Poindexter was first employed by Roanoke County
June 12, 2001 333
Mr. Covey reported that in January 2000, the Board of Supervisors
requested VDOT to establish a project that would provide adequate access to the North
County Soccer Complex. The Board subsequently entered into an agreement with
VDOT on April 17, 2001, that would allow Roanoke County to administer the design and
construction of the project with $180,000 from the Recreational Access Fund.
Mr. Covey advised that Community Development has prepared plans for
the construction of the access road that will conform to VDOT's requirements for
Recreational Access Funding. The project consists of the construction of an 18-foot
wide asphalt road, 0.14 miles in length, from the planned intersection with Route 601 to
the complex parking lot. During the review of plans for the project by VDOT, it was
noted that no easement exists for an existing pipe under Route 601 that will carry the
runoff from the proposed access road. County stormwater management regulations are
being complied with by the construction of an on-site stormwater detention facility;
however, there is runoff that will flow to the right-of-way ditch along Route 601. In the
absence of a drainage easement from the right-of-way, VDOT and the County will enter
into an agreement for the purpose of fulfilling requirements for acceptance of the access
road into the state system for maintenance.
Mr. Covey explained that in the absence of this agreement, the County
would have to acquire approximately one mile of drainage easements across private
property to reach a natural watercourse at the lower end of Hollins Road which would
be cost prohibitive and impractical. He recommended that the Board authorize the
County Administrator fio sign the agreement.
Supervisor Johnson moved to execute the drainage agreement. The
motion carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
June 12, 2001 335
Supervisor McNamara requested information on the Risk Management
Fund. Ms. Hyatt advised that this is a reserve fund to cover the County's general
automobile and liability. The County previously used the fund for the fire training center.
This loan has been paid and the money is now available. She explained that the
account has more funds than is necessary for risk management needs.
Supervisor Nickens commended the staff for using existing funds and
saving the taxpayers the interest costs, and moved to adopt the resolution borrowing
$2,035,000 from Risk Management Fund. The motion carried by the following recorded
vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
RESOLUTION 061201-4 AUTHORIZING THE BORROWING OF
$2,035,000 FROM THE INTERNAL SERVICE FUND BY THE BOARD
OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
WHEREAS, the Board of Supervisors. (the "Board") of Roanoke County,
Virginia, (the "County") has determined that it is necessary and expedient to borrow not
to exceed $1,535,000 from the County Risk Management Fund to finance certain fire
and rescue vehicles.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY, VIRGINIA:
1. The Board hereby determines that it is advisable to loan monies
available in the County Risk Management Fund to purchase fire and rescue vehicles
(the "Loan"). The Loan shall be made on the terms set forth in this resolution. The
County Risk Management Fund shall lend an aggregate principal amount not to exceed
$1,535,000. There will not be an interest charge for this loan.
2. The Fire and Rescue Department will repay the Risk Management
Fund with 3 annual payments. In July 2001, 2002, and 2003, the Fire and Rescue
Department will repay the County Risk Management Fund $500,000, $500,000 and
$370,000 respectively. The additional funding to repay the County Risk Management
Fund will be provided in 2001-02 from the Town of Vinton and in 2002-03 from the sale
of existing vehicles. The County Risk Management Fund will be fully repaid in July
2003.
3. The Fire and Rescue Department may prepay the Loan at any time
without penalty.
4. If the funds from the County Risk Management Fund are needed
before the Loan is repaid, a request can be made to the Board of Supervisors to
June 12, 2001
337
Ip aces, and providing for an effective date of this ordinance.
Paul Mahoney, Count Attorne
Mr. Mahoney advised that this ordinance amends the election districts and
precinct boundaries as a result of population changes in the County as reported in the
2000 census. Several optional redistricting plans were presented at a May 22 work
session, and the Board indicated its preference for the Woodlands Plan which is
outlined in the ordinance. Since the work session, the committee recommended the
following changes: (1) eliminating the Woodlands Precinct #207 and dividing it at
Woodhaven Road between the Hollins and Catawba Districts; (2) changing the Cave
Spring District boundary with the Vinton District to follow Bandy Road and Crowell Gap
Road; (3) changing the Vinton District boundary as described above, and Vinton's
boundary with the Hollins District is moved to Challenger Drive. There were also
several precinct changes. The total population percentage deviation in the proposed
ordinance is 5.72%.
Supervisor Church asked for a clearer description of the change to
Woodhaven Road, and Supervisor Nickens asked the committee to review the district
boundaries along Bandy Road before the second reading. Supervisor Johnson pointed
out that these changes would not made in a political manner and the Board members
had no input except for requesting that communities of interest stay in the same
districts.
Supervisor Nickens commended the committee and moved to approve the
first reading and set the second reading and public hearing for June 26, 2001. The
motion carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
June 12, 2001 339
0-061201-6
Mr. Mahoney advised that this ordinance increases salaries by 4% which
will cost $2,531,75, or $506.35 each. The new salaries will be $13,165.32.
Supervisor Nickens moved to adopt the ordinance. The motion carried by
the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
ORDINANCE 061201-6 TO INCREASE THE SALARIES OF THE
MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY
CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA
WHEREAS, Section 3.07 of the Charter of the County of Roanoke
provides for the compensation of members of the Board of Supervisors and the
procedure for increasing their salaries; and
WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as
amended, establishes the annual salaries of members of boards of supervisors within
certain population brackets; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has
heretofore established the annual salaries of Board members at $12,658.97 by
Ordinance 061300-7 and further has established the additional annual compensation for
the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be
$1,200; and
WHEREAS, this section provides that the maximum annual salaries
therein provided may be adjusted in any year by an inflation factor not to exceed five
(5%) percent; and
WHEREAS, the first reading and public hearing on this ordinance was
held on May 22, 2001; the second reading was held on June 12, 2001.
NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors
of Roanoke County, Virginia, that the annual salaries of members of the Board of
Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of
4% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and
Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual
salaries shall be $13,165.32 for members of the Board. In addition, the chairman of the
Board will receive an additional annual sum of $1,800 and the vice-chairman of the
Board will receive an additional sum of $1,200.
This ordinance shall take effect on July 1, 2001.
On motion of Supervisor Nickens to adopt the ordinance, and carried by
the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
June 12, 2001
341
sanitary sewer pump station serving Brookfield Subdivision
in the Vinton Magisterial District.
5. Request from Schools to appropriate funds received from
the sale of "Listen to Me" videos.
6. Request for approval of annual write-off of Utility Bad Debts
for 1996.
7. Request from Sheriff's Office to accept a $1175.87 federal
grant from the Bureau of Justice Assistance to purchase
bulletproof vests.
8. Request for placement of a "Watch for Children" on Nicholas
Hill Lane near the intersection of Polly Hill Lane.
9. Request to appropriate funds for interest expense on the
Valley Gateway Shell Building from July 1, 2001 to May 15,
2002.
11. Acceptance of donations of water, sewer, and drainage
easements for Minnick Education Center, Old Locke Court
Water Tank, The Groves, Section 7 and Hollins Garden.
12. Authorization to appoint an Interim Zoning Administrator.
13. Request from Schools to appropriate $83,263.95 Universal
Service Fund grants to upgrade school fileservers.
14. Request from Schools to appropriate $11,813.69 Dual
Enrollment net revenues to the instructional program.
15. Acceptance of Colonial Place Drive into the Virginia
Department of Transportation Secondary System.
16. Authorization to submit a grant proposal to the Virginia
Department of Criminal Justice Services for a Deli nquency
Prevention Planning Grant.
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any
such item pursuant to this resolution.
On motion of Supervisor McNamara to adopt the Consent Resolution with
Item 10 removed and discussed under New Business, and carried by the following
recorded vote:
June 12, 2001
343
provides that the Authority will begin making the interest payments on the construction
loan held by the Foundation beginning two years after the completion of construction
(November 11, 2000) and continuing until either (a) the building is sold, or (b) the
Foundation's five year note to the Authority has become due (May 15, 2002) .
WHEREAS, on November 14, 2000,the Board of Supervisors appropriated
and donated to the Authority $45,000 to pay interest payments on the construction loan
held by the Foundation on the shell building in Valley Gateway from November 11, 2000
to June 30, 2001.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the sum of $70,000 is hereby appropriated and donated to the
Authority. That this appropriation of public funds is made from funds available and
previously appropriated in the County's Public Private Partnership account.
2. That this appropriation and donation to the Authority is made for the
following economic development purposes: to pay the interest payments on the
construction loan held by the Foundation on the shell building in Valley Gateway from
July 1, 2001 through May 15, 2002.
3. That the appropriate officers or agents of the County are hereby
authorized and directed to take such actions as may be necessary to accomplish the
purposes of this resolution, and all actions taken by such officers and agents in
connection with this transaction are hereby ratified and confirmed.
4. That this resolution shall take effect immediately.
On motion of Supervisor McNamara to adopt the resolution, and carried
by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
RESOLUTION 061201-7.m REQUESTING ACCEPTANCE OF
COLONIAL PLACE DRIVE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the street described on the attached Addition Form SR-5(A),
fully incorporated herein by reference are shown on plats recorded in the Clerk's Office
of the Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer -for the Virginia Department of
Transportation has advised this Board the streets meet the requirements established by
the Subdivision Street Requirements of the Virginia Department of Transportation,
WHEREAS, the County and the Virginia Department of Transportation
have entered into an agreement on March 9, 1999 for comprehensive stormwater
detention which applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions
Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code
of Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and
unrestricted right-of-way, as described, and any necessary easements for cuts, fills and
drainage, and
June 12, 2001 345
Supervisor Church: (1) He agreed with Supervisor McNamara on the
water issue and is ready to work with City of Salem to solve their water problems. (2)
He expressed pride in recognizing Bob Slaughter as one of Roanoke County's citizens.
(3) He advised that he has received calls from elderly people concerned that if they use
ambulance service and do not have health insurance, they may have to work out a
payment plan with the County to recover the fee. He emphasized that there are no
plans to recover costs other than through insurance payments. Mr. Hodge updated the
Board on their public information campaign and suggested scheduling a work session
on this issue.
Supervisor Nickens: (1) He advised that the State Office of Emergency
Medical Services is in the process of revising the Virginia Emergency Medical Service
regulations that consists of nearly 300 pages of text that governs EMS services. The
Virginia Association of Counties Board has asked them to delay implementation until
counties can ascertain the affect of the regulations. He asked Mr. Hodge to review the
resolution with Chief Rick Burch and bring back a report on June 26 requesting that the
state reserve implementation.
Supervisor Johnson: He asked for information at the last Board meeting
on the Counts and Dobyns contract for road improvements on Pleasant Hill Road, and
announced that he received two memos in response from the school administration.
He expressed concern about the responses, and did not feel he received a straight
answer to his requests for information. Mr. Covey responded that the cost of the road
was $700,000. Supervisor Johnson requested more information, i.e. exactly what was
the bid.
June 12, 2001
347
IN RE: WORK SESSIONS
1. Work Session to discuss proposed ridgetop/mountainside
development ordinance. Janet Scheid, Senior Planner
The work session was held from 5:10 p.m. until 5:45 p.m.
Ms. Scheid advised that as a result of the visioning process and input from
citizens, Planning Commission and the Board of Supervisors, staff has begun
preliminary work on a ridgetop/mountainside development ordinance. In a Power Point
presentation, she explained that the major goals of the proposed ordinance are to
reduce residential density at high elevations and steep slopes, minimize grading on
steep slopes, minimize tree loss, and minimize visibility of cell towers. Ms. Scheid
suggested that some of the issues to consider were: (1) whether to be concerned with a
single house or only subdivision of land into multiple house sites; (2) forest uses and
clear cutting; and (3) possible tax incentives; and (4) tax abatement for conservation.
She offered the following possible solutions: (1) cluster housing at the lowest
elevations and lowest slopes; (2) prohibit building on defined ridgelines; prohibit building
above a specified elevation; and redefine building lots at high elevations.
Following discussion, it was the consensus of the Board to move forward
with the proposed ordinance, working with Planning Commission and surveying other
localities for similar ordinances.
IN RE: CLOSED MEETING
The closed meeting was held from 5:45 p.m. until 9:00 p.m.
IN RE: CERTIFICATION RESOLUTION
June 12, 2001
IN RE: ADJOURNMENT
Chairman Minnix adjourned the meeting at 9:01 p.m.
Submitted by,
Mary H. Allen, CMC
Clerk to the Board
Approved by,
H. Odell Minnix
Chairman
349
July 10, 2001
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
July 10, 2001
411
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Roanoke County Administration Center, this being the second Tuesday and the first
regularly scheduled meeting of the month of July, 2001.
IN RE: CALL TO ORDER
Chairman Minnix called the meeting to order at 3:00 p.m. The roll call was
taken.
MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice-Chairman Joseph
"Butch" Church, Supervisors Bob L. Johnson, Joseph
McNamara, Harry C. Nickens (Arrived 3:01 p.m.)
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; Mary H. Allen, Clerk to the Board; John M.
Chambliss, Assistant County Administrator; Dan R. O'Donnell,
Assistant County Administrator; Kathi B. Scearce, Community
Relations Director
IN RE: OPENING CEREMONIES
The invocation was given by The Reverend Byron Greene, Vinton Baptist
Church. The Pledge of Allegiance was recited by all present.
IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
Mr. Hodge added a New Business item 1, adoption of a resolution
July 10, 2001 4 13
have recruited 40 volunteers and are also recruiting technical advisors. Ms. Scheid
added they are investigating the transfer of development rights at the upper elevations
of 1800 feet and above to the lower elevations.
Supervisor Johnson pledged the County's support but noted the need to
also protect the rights of citizens. He moved to adopt the resolution. The motion
carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
RESOLUTION 071001-1 OF ROANOKE COUNTY'S SUPPORT FOR
THE PRESERVATION OF READ MOUNTAIN AND THE EFFORTS OF
THE READ MOUNTAIN ALLIANCE
WHEREAS, a group of property owners and interested citizens have
initiated efforts to enhance and preserve Read Mountain; and,
WHEREAS, the mountains and ridge lines in Roanoke County are a
unique and vital resource of scenic, natural and economic value; and,
WHEREAS, goals, objectives and recommendations of the Roanoke
County Community Plan include preserving the natural resources of the County
including ridge line protection measures; and,
WHEREAS, the Roanoke County Community Plan also recommends
allowing the transfer of densities from higher elevations to lower elevations to allow full
development rights; and,
WHEREAS, the Roanoke County staff shall assist the Read Mountain
Alliance with technical expertise, legislative assistance and grant applications; and,
WHEREAS, the acquisition of conservation easements and/or real
property on Read Mountain through non-County funds would be the cornerston e for the
preservation of Read Mountain as a natural asset for all citizens of the Roanoke Valley
to enjoy at no expense to Roanoke County taxpayers;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia, supports the following.
1. That Roanoke County has an interest in the preservation of Read
Mountain.
2. That Roanoke County shall work in concert with property owners
and citizens to achieve these goals.
3. That the efforts to preserve Read Mountain should include the
acquisition of conservation easements or real property where
appropriate.
July 10, 2001
415
2. First reading of ordinance authorizing the vacation of sanitary
sewer easement, two drainage easements, stormwater
management access easement, and pump station and access
easement in Buckland MiIIs Subdivision, Plat Book 21, a e
169; Plat Book 24' page 19 Hollins Magisterial District.
Arnold Covey" Community Development Director
Mr. Covey reported that this is the first reading of a proposed ordinance to
vacate a series of easements in Buckland Mills Subdivision to complete the
development in compliance with Roanoke County regulations. The developer has
recorded a Resubdivision Plat for Lots 11 & 12 creating New Lot 11-A, New Lot 12-A,
and New Public Utility Lot.
Mr. Covey explained that the petitioner, Signature Builders, Inc., has
requested that the Board vacate all or portions of the easements. The sanitary sewer
easement on Lots 9 and 10, and a portion of Lot 8, was not used for sanitary sewer
facilities and is not required. A portion of the 20' drainage easement and a portion of the
15' drainage easement on Lot 12 has been re-created on Lot 12-A
Mr. Covey requested that the Board approve the proposed vacations. The
alternative easement locations have been reviewed and approved by the affected
County departments, the revisions will not adversely affect any public services, and
these vacations will not involve any cost to the County.
Supervisor Johnson moved to approve the first reading and set the
second reading for July 24, 2001. The motion carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
July 10, 2001
417
required by law to set forth upon any of said items the separate vote tabulation for any
such item pursuant to this resolution.
On motion of Supervisor Nickens to adopt the resolution, and carried by
the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
IN RE: REPORTS
Supervisor Johnson moved to receive and file the following reports. The
motion carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
1. General Fund Unappropriated Balance
2. Ca ital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5. Status Report from the Clean Va11ey Council
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor McNamara announced that the Back Creek Civic League
recently met, and that Battalion Chief Simon attended and explained the fee for service.
He encouraged other civic leagues to contact the County for speakers to explain the fee
for service.
IN RE: CLOSED MEETING
July 10, zoo, 419
Pitzer Road, is within the corridor. The Planning Commission heard the Special Use
Permit request on July 3, 2001 and recommended approval to the Board for their July
24 meeting. The issue of I-73 was discussed by the Commission as well as the lack
of public water and sewer to serve this proposed development.
The petitioner has discussed with staff two different conceptual plans.
One shows all the residential development contained south of Pitzer Road and adjacent
to the Blue Ridge Parkway. The second conceptual plan shows the residential houses
interspersed throughout the golf course development. He described both plans to the
Board.
In response to questions from the Board members, Mr. Haile advised that
the golf course will not be ready for two years and if VDOT takes 12.5 acres, he will
reroute the holes at that time. He advised that the total cost of the project is $1 million
for the club house and $4.5 million for the course. Supervisor Nickens pointed out that
the plan was compatible with the nearby Blue Ridge Parkway.
In response to an inquiry from Supervisor Minnix, Mr. Mahoney advised
that if the petitioner also requested the rezoning for the residential subdivision, the
petition would have to be reviewed again by the Planning Commission.
It was the consensus of the Board fihat the request be referred back to the
Planning Commission to review the plans for the residential subdivision to be
interspersed throughout golf course.
2. Joint Work Session with the Virginia Department of
Trans portation VDOT to discuss Coionial Avenue road
July 10, 2001
421
presented by Mr. Covey, and District Engineer Jeff Echols from VDOT. An update was
presented on the steps that will be taken by the Commonwealth Transportation Board
(CTB) and VDOT. The following information was provided to the Board members:
(1) The CTB selected route is a location that overlaps I-581 in Roanoke to
Elm Avenue, veers to the southeast around the east side of Mill Mountain.
It then crosses the Roanoke River, south of the Roanoke Industrial
Center, and continues toward the Blue Ridge Parkway fo the east of
Route 116. The corridor continues southeast, turns to the south, and
enters Franklin County near Coopers Cove. The corridor continues to
travel south, staying west of Route 116 and east of Rocky Mount into
Henry County, entering North Carolina near Ridgeway.
(2) The CTB also elected to build a connector road from existing Route 220,
near Route 668 (Yellow Mountain Road) east of Buck Mountain, to the I-
73 corridor near Route 657 (Crowell Gap), west of Kennett in Franklin
County.
(3) In Roanoke County, the selected I-73 corridor is approximately 600
hundred feet wide and approximately 3.5 miles in length. The proposed
connector road ,which has been recently added, is approximately 3 miles
in length and has a corridor width of approximately 600 feet.
(4) The Commonwealth Transportation Board members adopted an alignment
that improves safety on existing Route 220 by removing through traffic,
such as trucks and doublewide trailers, from local traffic, such as school
buses and farm vehicles. The route also provides stronger intermodal
linkage to the Roanoke Regional Airport and points south. By veering to
the southwest around Mill Mountain, south of Roanoke, the chosen
corridor avoids a severe impact to Route 220 near Tanglewood Mall and
Clearbrook areas, as well as to Route 419/Starkey Road. The selected
path for I-73 allows for a crossing of the Blue Ridge Parkway that is
acceptable to the National Park Service.
Following the Commonwealth Transportation Board's action:
• VDOT engineers will again look at the selected corridor and finalize the Final
Environmental Impact Statement (FEIS). The FEIS is forwarded to the Federal
Highway Administration (FWHA) for approval. The estimated time for review and
approval is 12 months.
• After approval of the FEIS, a Record of Decision is prepared by FHWA. The
Record of Decision will explain the reasons for the project decision, summarize
any mitigation measures that will be incorporated in the project and document
any required Section 4(f) approval.
• If FHWA issues a Record of Decision, Virginia can begin planning the
July 10, 2001
423
IN RE: CLOSED MEETING
The closed meeting was held from 5:50 p.m. until 7:05 p.m.
IN RE: CERTIFICATION RESOLUTION
R-071001-3
At 7:05 p.m., Supervisor Minnix moved to return to work session and
adopt the Certification Resolution. The motion carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
RESOLUTION 071001-3 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a
certification by the Board of Supervisors of Roanoke County, Virginia, that such closed
meeting was conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each members
knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this
certification resolution applies, and
2. Only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed or considered by the Board of
Supervisors of Roanoke County, Virginia.
On motion of Supervisor Minnix to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
July 10, 2001
425
personal property tax classification for motor homes used for
recreational purposes. Paul Mahoney, County Attorne
The work session was held from 7:50 p.m. until 7:55 p.m. and was
presented by Mr. Mahoney. Mr. Mahoney explained that Mr. Bradley Foro, a Roanoke
County resident, has written several letters and appeared before the Board of
Supervisors requesting that Roanoke County take action on the state enabling
legislation to reduce the tax rates on motor homes. In October 2000, County Attorney
Paul Mahoney responded to Mr. Foro's request. Mr. Mahoney advised that if the Board
adopted this legislation, there would be a revenue loss of $82,570.
There was no support from the Board members for making any changes
to the personal property classification.
7. Work Session on establishment of an Environmental
Management System. Anne Marie Green, General Services
Director
The work session was held from 7:55 p.m. until 8:10 p.m. and was
presented by Ms. Green.
Ms. Green advised that an environmental assessment conference was
held in Roanoke in November 2000 as one of the Roanoke City's conditions of its
settlement with the Federal government for environmental violations. Presenters at the
conference included representatives from the US Attorney's office, the Environmental
July 10, 2001
427
Supervisor Nickens asked about a resident who while refinancing her
mortgage had both mortgage companies pay her first half real estate taxes. The
County did not reimburse the taxes and instead applied them to the second half real
estate taxes. Mr. Hodge advised he would investigate and resolve the problem.
IN RE: ADJOURNMENT
At 8:11 p.m., Supervisor Minnix adjourned to Thursday, July 12, 2001 at
12 noon for a regional leadership summit meeting to be held aboard the Virginia Dare
on Smith Mountain Lake in Bedford County
Submitted by,
Mary H. Allen, CMC
Clerk to the Board
Approved by,
H. Odell Minnix
Chairman
July 12, 2001
Roanoke County Board of Supervisors
Roanoke County Administration Center
5204 Bernard Drive S. W.
Roanoke, Virginia 24018
July 12, 2001
429
The Board of Supervisors of Roanoke County, Virginia, met this day aboard
the Virginia Dare on Smith Mountain Lake, Bedford County, Virginia, this being the Third
Greater Roanoke Valley Leadership Summit meeting, hosted by the County of Bedford
IN RE: CALL TO ORDER
Chairman Minnix called the meeting to order at 12:15 p.m. The roll call was taken.
MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice-Chairman Joseph B.
"Butch" Church, Supervisor Harry C. Nickens
MEMBERS ABSENT: Supervisors Bob L. Johnson, Joseph McNamara
STAFF PRESENT: Elmer C. Hodge, County Administrator, Mary H. Allen, Clerk to
the Board; Diane Hyatt, Chief Financial Officer, Daniel
O'Donnell, Assistant County Administrator, Kathi B. Scearce,
Community Relations Director
OTHERS PRESENT: Elected officials and staff from the City of Roanoke, City of
Salem, Town of Vinton, County of Franklin and County of
Bedford;
State and Federal Elected Officials: Alison Baird,
representing the Honorable John S. Edwards, Member,
Virginia Senate; Jennifer Faulkner, representing the Honorable
Robert W. Goodlatte, U. S. Representative 6th District; the
Honorable A. Victor Thomas, Member, House of Delegates;
Clara Crouch, representing the Honorable Clifton Woodrum,
Member, House of Delegates
July 12, 2001
431
advised that the purpose of the meeting was to discuss recommendations to establish a
regional identity, and offer suggestions for consideration by all the localities participating
in the Leadership Summit meeting. They included establishing a regional General
Assembly lobbying effort for issues that all governments reach common agreement;
establishing a name and/or log which would identify and unite the region; and inviting other
local governments to participate in this regional effort.
Mr. Goodman reported that the Subcommittee agreed on the following
objectives:
1. Education
2. Workforce Development
3. Transportation
4. Creation of one identity and image
5. Historical resources
6. High paying jobs
7. One physical identity and one tourism package to market the region
Mr. Goodman also advised that the following specific suggestions were
recommended for approval to the main regional participants:
(1) That the following localities be invited to participate in future meetings:
- Montgomery County
- Blacksburg
- Covington
- Clifton Forge
- Lynchburg
-Allegheny County
- Christiansburg
- Craig County
- Virginia Tech
A-081401-5. a
ACTION NO
ITEM NUMBER =~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2001
AGENDA ITEM: Confirmation of Committee Appointment to the Clean Valley Council
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
At the July 24, 2001 meeting, the following nomination was made.
1. Clean Valley Council
Supervisor Minnix nominated Dennis "Chip" Harris to serve a two year term. His
term will expire June 30, 2003.
STAFF RECOMMENDATION:
It is recommended that the above appointment be confirmed.
Submitted by: Approved by,
~~~
Mary H. Allen CMC Elmer C. Hodge
Clerk to the Board County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Bob L. Johnson to approve Church _ x
Denied () Johnson _ x
Received () McNamara- x
Referred () Minnix _ x
To () Nickens _ x _
cc: File
Clean Valley Council File
1
A-081401-5. b
ACTION #
ITEM NUMBER -~
MEETING DATE: August 14, 2001
AGENDA ITEM: Request for appropriation of the Commonwealth of Virginia Local
Partnership Grant.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: Roanoke County Schools and Bedford County joined together to have a
Regional Alternative School at Roland E. Cook. Bedford had been the
fiscal agent. Roanoke County will become the fiscal agent for the 2001-
2002 school year.
SUMMARY OF INFORMATION: The Local Partnership Grant is written for $84,999.75.
Roanoke County Schools will become the fiscal agent.
FISCAL IMPACT: Roanoke County Schools requests that $84,999.75 be appropriated to
the Regional Alternative School Program. Budget code: 0008250-0709
STAFF RECOMMENDATION: Staff recommends
Lorraine S. Lange Elmer C. Hodge
Assistant Superintendent of Instruction County Administrator
ACTION
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
cc: File
Motion by: Bob L. Johnson to approve
VOTE
No Yes Abs
Church _ x
Johnson _ x _
McNamara- x
Minnix _ x
Nickens _ x _
Lorraine S. Lange, Assistant Superintendent of Instruction
Danial Morris, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
A-081401-5. c
ACTION NO.
ITEM NUMBER ~''
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2001
AGENDA ITEM: Request for Adoption of Roanoke County Environmental Policy
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: At a work session on July 10, the Board received a presentation on
ISO 14001, an international standard of certification on environmental management.
ISO 14001 is one method of creating an environmental management system, and is
recognized throughout the world as a sign of commitment to protection of the
environment by an organization in its day-to-day operations. Having an environmental
management system in place can also protect organizations from punitive measures
imposed by the Federal and State governments in the event of an environmental
incident.
Roanoke County has an Environmental Assessment Team which has been working with
a consultant to begin the ISO 14001 process. Step one of that process is creating an
environmental policy statement which must be adopted by the governing body of an
organization as a foundation for the organization's interactions with the environment.
The Team has written that document, and it was provided for the Board's review at the
July 10 work session.
SUMMARY OF INFORMATION: The Environmental Policy Statement is attached.
These statements are intended to be broad in scope, so that specific actions can be
created to support it, based on the needs of the County at any particular time. While the
Statement is intended to be permanent, the underlying actions are flexible, and can be
changed as circumstances change.
1-y
FISCAL IMPACT: There is no fiscal impact to adoption of the environmental policy
statement. The ISO 14001 process itself may save the County money in the long run,
particularly with respect to consumption of energy. If the Board elects to pursue actual
certification, as opposed to compliance, there will be a cost to that process.
STAFF RECOMMENDATION: Staff recommends adoption of the attached
Environmental Policy Statement.
Respectfully Submitted by
Anne Marie Green
Director of General Services
ACTION
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Approved by:
~~,I~,ur / ~ ~
Elmer C. Hodge
County Administrator
Motion by: Bob L. Johnson to approve
!/OTE
No Yes Abs
Church _ x _
Johnson _ x _
McNamara- x _
Minnix _ x _
Nickens x
cc: File
Anne Marie Green, Director, General Services
Wanda Riley, Policy Manual
ENVIRONMENTAL POLICY
The citizens, Board of Supervisors and Administration of Roanoke County are
committed to maintaining and improving the environment of the Roanoke Valley.
Roanoke County government will establish, maintain and continually improve an
Environmental Management System that:
• Identifies, evaluates and manages potential environmental impacts of the
County's activities and services;
• Brings environmental issues and solutions to the attention of county
government;
• Conforms to requirements of applicable environmental laws and
regulations;
• Employs pollution prevention to eliminate or reduce adverse
environmental impacts; and
• Encourages other organizations to establish and implement environmental
management systems.
F/ k
~ ~_.-~=
Chairman, Roanoke C unt Board of Supe isors
Roanoke County Administrator
~~-~ ,~."
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2001
RESOLUTION 081401-5.d EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF KAY B. ATKINS, SOCIAL SERVICES DEPARTMENT,
AFTER TWENTY-NINE YEARS OF SERVICE
WHEREAS, Kay B. Atkins was first employed by Roanoke County on June 26,1972
in the Social Services Department as a Junior Clerk Typist; and also served as Senior Clerk
Typist, Eligibility Worker and Senior Eligibility Worker; and
WHEREAS, Ms. Atkins retired from Roanoke County on August 1, 2001 as Social
Services Eligibility Supervisor after twenty-nine years and one month of service; and
WHEREAS, Ms. Atkins served as the ADAPT coordinator for the department, as
well as Program Supervisor for the Food Stamp Program; and
WHEREAS, Ms. Atkins, through her employment with Roanoke County, has been
instrumental in improving the quality of life for its citizens, assuring timely public assistance
benefits and excellent customer service.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to KAY B. ATKINS fortwenty-nine years of capable, loyal and dedicated service
to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
1
r
restful, and productive retirement.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Brenda J. Hol n, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Dr. Betty McCrary, Director, Social Services
Joe Sgroi, Director, Human Resources
2
-4
~~ ~~. ~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2001
RESOLUTION 081401-5.e EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF GARY L. THOMPSON, SOCIAL SERVICES
DEPARTMENT, AFTER TWENTY-EIGHT YEARS OF SERVICE
WHEREAS, Gary L. Thompson was first employed by Roanoke County on April 9,
1973 in the Social Services Department as a Social Worker and also served as Senior
Social Worker; and
WHEREAS, Mr. Thompson retired from Roanoke County on August 1, 2001 as
Social Work Supervisor aftertwenty-eight years and three months of service; and
WHEREAS, Mr. Thompson provided supervision of the Child Protective Services
Program and worked closely with the Police Departments of Roanoke County, Town of
Vinton, and City of Salem to assure compliance with the policies of the Virginia Department
of Social Services; and
WHEREAS, Mr. Thompson is a compassionate, caring man who supported
innovated service delivery to the citizens; and
WHEREAS, Mr. Thompson, through his employment with Roanoke County, has
been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
1
County to GARY L. THOMPSON for twenty-eight years of capable, loyal and dedicated
service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
~~ /~~.
Brenda J. Holton, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Dr. Betty McCrary, Director, Social Services
Joe Sgroi, Director, Human Resources
2
ACTION NO.
ITEM NUMBER ~ ~~ '~" ~'~'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2001
AGENDA ITEM: Resolutions of appreciation upon the retirements of Kay B.
Atkins, after twenty-nine years of service, and Gary L.
Thompson, after twenty-eight yeas of service, Social Services
Department
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Human Resources Department has notified us of the following retirements from
the Social Services Department. Ms. Atkins and Mr. Thompson have requested that their
resolutions of appreciation be mailed to them.
(1) Kay B. Atkins retired on August 1, 2001 after more than twenty-nine years of
service
(2) Gary L. Thompson retired on August 1, 2001 after more than twenty-eight years
of service
It is recommended that the Board approve the attached resolutions and direct the
Deputy Clerk to mail them with the Board's appreciation.
Respectfully submitted,
Brenda J. Holton, CMC
Deputy Clerk
ACTION
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by:
Approved by,
C~-~~ J?"
Elmer C. Hodge
County Administrator
VOTE
No Yes Abs
Church _ _
Johnson _ _ _
McNamara- _ _
Minnix
Nickens _
1 ~'w
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2001
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF
KAY B. ATKINS, SOCIAL SERVICES DEPARTMENT, AFTER TWENTY-
NINEYEARS OF SERVICE
WHEREAS, Kay B. Atkins was first employed by Roanoke County on June 26,1972
in the Social Services Department as a Junior Clerk Typist; and also served as Senior Clerk
Typist, Eligibility Worker and Senior Eligibility Worker; and
WHEREAS, Ms. Atkins retired from Roanoke County on August 1, 2001 as Social
Services Eligibility Supervisor after twenty-nine years and one month of service; and
WHEREAS, Ms. Atkins served as the ADAPT coordinator for the department, as
well as Program Supervisor for the Food Stamp Program; and
WHEREAS, Ms. Atkins, through her employment with Roanoke County, has been
instrumental in improving the quality of life for its citizens, assuring timely public assistance
benefits and excellent customer service.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to KAY B. ATKINS for twenty-nine years of capable, loyal and dedicated service
to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
~-`~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2001
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF
GARY L. THOMPSON, SOCIAL SERVICES DEPARTMENT, AFTER
TWENTY-EIGHT YEARS OF SERVICE
WHEREAS, Gary L. Thompson was first employed by Roanoke County on April 9,
1973 in the Social Services Department as a Social Worker and also served as Senior
Social Worker; and
WHEREAS, Mr. Thompson retired from Roanoke County on August 1, 2001 as
Social Work Supervisor after twenty-eight years and three months of service; and
WHEREAS, Mr. Thompson provided supervision of the Child Protective Services
Program and worked closely with the Police Departments of Roanoke County, Town of
Vinton, and City of Salem to assure compliance with the policies of the Virginia Department
of Social Services; and
WHEREAS, Mr. Thompson is a compassionate, caring man who supported
innovated service delivery to the citizens; and
WHEREAS, Mr. Thompson, through his employment with Roanoke County, has
been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
1
,,,~ ~. A
County to GARY L. THOMPSON for twenty-eight years of capable, loyal and dedicated
service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
2
Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the
General Fund Unappropriated Balance at 6.25% of General Fund Revenues
2001 - 2002 General Fund Revenues
6.25% of General Fund Revenues
Respectfully Submitted,
Danial Morris
Director of Finance
$126,027,248
$7,876,703
App By/~
Elmer C. Hodge
County Administrator
m-~
CAPITAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Unaudited balance at June 30, 2001
6,2001 Lloyd Property Settlement Proceeds
Transfer from 2000-2001 departmental savings
Unaudited balance at August 14, 2001
Respectfully Submitted,
Danial Morris
Director of Finance
App~By'7
E~~
Elmer C. Hodge
County Administrator
Amount
$656,424.43
984,000.
$1,640,424.43 ~
/h-3
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
Amount
From 2001-2002 Original Budget $100,000.
Balance at August 14, 2001 $100
Respectfully Submitted,
Danial Morris
Director of Finance
Approved By,
Elmer C. Hodge
County Administrator
/h-y
FUTURE SCHOOL CAPITAL RESERVE
COUNTY OF ROANOKE, VIRGINIA
Savings from 1996-1997 debt budget
Transfer from County Capital Projects Fund
FY 1997-1998 Original budget appropriation
une 23, 1998 Savings from 1997-1998 debt fund
FY1998-1999 Original budget appropriation
FY1999-2000 Original budget appropriation
Less increase in debt service
lovember 9, 1999 Savings from 1998-1999 debt fund
FY2000-2001 Original budget appropriation
Less increase in debt service
FY 2001-2002 Original budget appropriation
Less increase in debt service
Unaudited Balance at August 14, 2001
Zeserved for Future School Operations
$670,000.00
1,113,043.00
2,000,000.00
321,772.00
2,000,000.00
2,000,000
(1,219,855) 780,145.00
495,363.00
2,000,000
(1,804,427) 195,573.00
2,000,000
(465,400) 1,534,600.00
$9,110,496.00
FY2000-2001 Original budget appropriation $1,500,000.00
my 11, 2000 SW Co Regional Stormwater (290,000.00)
FY2001-2002 Original budget appropriation 1,500,000.00
Unaudited Balance at August 14, 2001 2,710,000.00
* Of this amount $736,680 is currently being used for the lease purchase of refuse vehicles
and will be repaid within two years.
Respectfully Submitted,
Danial Morris
Director of Finance
Approved By
Elmer C. Hodge
County Administrator
. ~ .
ACTION N0.
ITEM NO. ~-"~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2001
AGENDA ITEM: REPORT ON BENT MOUNTAIN LIBRARY ADDITION, CITIZEN FUND
RAISING INITIATIVE
COUNTY ADMINISTRATOR'S COMMENTS:
EXECUTIVE SUMMARY:
Supervisor McNamara requeste
initiated fund-raising efforts for
library. This report discusses
act'~.ons .
d a report on the status of citizen-
the expansion of the Bent Mountain
this initiative and further County
BACKGROUND:
Earlier this year County staff was approached by Mrs. Joan Carver,
a citizen residing on Bent Mountain, who proposed a plan for the
construction of a 550 sq. ft. addition to the Bent Mountain Library to
be funded by community fund-raising efforts. Ms. Carver requested a
letter from the County Attorney's office that could be given to
prospective donors stating that any donation would be deductible from the
donor's individual income tax return as a charitable deduction.
Before issuing such a letter I suggested several preliminary
actions. Attached is a copy of my letter dated March 22, 2001 to Ms.
Carver. This report summarizes those actions.
SUMMARY OF INFORMATION:
First I recommended that Ms. Carver meet with the School Board
Construction Committee to secure its approval of this concept. Since the
proposed expansion is located on property of the School Board, its
approval is necessary. I am advised that the School Board Construction
Committee reviewed this proposal in April, 2001, and generally approved
the concept, but indicated that the School Board would not provide any
capital or operational funding.
Next I recommended that the Library Board be given an opportunity
to review and comment upon these plans. The Library Board supports
active citizen involvement in the library system and wants to encourage
these efforts. However, it expressed two concerns: (i) the overall needs
of the system, and how this expansion meshes with the priorities
identified in the approved Capital Improvements Plan (CIP), and (ii) that
G:\ATTORNEY\PMM\AGENDA\BentMtnLibrary.rpt.dat 1
/h-S
any donation of funds be unencumbered (i.e. restrictions or limitations
on the use of donated funds may unduly restrict flexibility or cause
unnecessary and costly administrative or management problems).
With respect to fund-raising and donations, I recommended that her
group create a tax exempt organization under Section 501 of the Internal
Revenue Code, and that any donations be given to the Treasurer of Roanoke
County. She had advised me that she had been collecting donations and
depositing them in an account with the Bank of Floyd. I had expressed
concerns that these actions may result in tax deductibility problems for
the donors.
Finally I recommended that she seek the approval of the Board of
Supervisors before commencing fund-raising activities. In consideration
of the significant cost estimates for this expansion ($89,200 in the CIP,
$135,000-$160,000 plus 7% A&E estimates from Hill & Associates), the lack
of any matching fund program, the relative low ranking of this project
in the CIP, and the long lead time for approval, procurement, design and
construction, Board concurrence should be secured before proceeding.
The County welcomes citizen initiatives to assist it in the
development of capital assets. The Board would gladly accept this
project if 100% of the construction costs were collected and donated.
The success of the sports booster club projects in expanding facilities
in County parks is a testament to our citizens and the sense of community
in Roanoke County. Absent full funding the Board will have to balance
competing demands for services and capital projects among the CIP
priorities with limited budget resources.
I recommend that the Board review this proposal in the context of
its adopted CIP and capital budget; review the recommendations of the
School Board Construction Committee and Library Board; and consider
approval of this expansion before Ms. Carver commences her fund raising
efforts.
Respectfully submitted,
~~. m.
Paul M. Mahoney
County Attorney
Action
Approved ( )
Denied ( )
Received ( )
Referred
to
Motion by
G:\ATTORNEY\PMM\AGENDA\SentMtnLibrary.rpt.dat
Vote
No Yes
Church
Johnson
McNamara
Minnix
Nickens
Abs
2
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783
PAUL M. MAHONEY
COUNTY ATTORNEY
(540)772-2007
Mrs. Joan Carver
8469 Willett Lane
Bent Mountain, Virginia 24059
Re: Bent Mountain Library addition
Dear Mrs. Carver:
March 22, 2001
.~
~-~
JOSEPH B. OBENSHAIN
SENIOR ASSISTANT COUNTY ATTORNEY
VICKIE L. HUFFMAN
SENIOR ASSISTANT COUNTY ATTORNEY
(540)772-2071
On Tuesday, March 20, 2001, Roanoke County and Roanoke County School Board
representatives (John Chambliss, Diana Rosapepe, John Murphy, Richard Flora and I) met with you
to discuss your construction and fund-raising plans for an addition to the Bent Mountain Library,
which is located.in the Bent Mountain Elementary School. On behalf of the Bent Mountain Women's
Club, you propose to expand the Bent Mountain Library Branch approximately 550 square feet. This
expansion is included in the County's adopted CIP, and total cost in FY 2004-OS is estimated to be
$89,200. Mr. Harwood of Hill & Associates estimates these costs to be in the range of $135,000-
160, 000, plus 7% for A&E.
I recommended that your organization meet with the School Board Construction Committee
on April 10, 2001 to secure its approval of this concept. As you are aware, this library branch is
located on School Board property. There can be no adverse impact on school uses or operations.
Mr. Flora emphasized that there be no expectations that the School Board provide any funds (capital
or operation) for this project.
Next I recommend that your organization meet with the Library Board on Apri125, 2001 to
discuss these plans with it, and seek its approval.. ~ .
Finally, I recommend that after these bodies approve these plans, then your organization seek
the approval of the Board of Supervisors for this project. I recommend that these approvals in
concept occur prior to the commencement of any fund-raising. I believe that the Board would be
willing to accept and approve this project if 100% of the construction costs were collected.
Without full funding the Board will have to balance competing demands for Limited budget resources,
and to determine priorities among various CIP projects.
C~~~xxr~~ ~ ~x~~.C~
OFFICE OF THE COUNTY ATTORNEY
P.O. BOX 29800.
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
FAX (540) 772-2089
~n-s
Mrs. Joan Carver
March 22, 2001
Page 2
Assuming that these various approvals are accomplished, then I could provide you with a
letter to assist your organization in its fund-raising efforts. This letter will address the County's tax
exempt status and the opportunity for donations to the County for this project to be eligible for
individual income tax deductions. My office has issued similar letters in the past, most recently for
the greenway project. Generally these donations must be made directly to the County to be eligible
for any deduction.
I encouraged you to establish a tax exempt organization under Section 501 of the Internal
Revenue Code to accept and control these donations, and to explore the tax exempt status of the
Women's Club to determine if it can serve as a vehicle for accepting these donations.
I caution you that collecting donations through the Bank of Floyd will not make these
amounts eligible for income tax deductibility. The County cannot waive either State or local licensing
fees or building permit fees for this project. If your organization is considering a raffle as part of your
fund-raising, then I recommend that you secure the appropriate permits from the Commonwealth of
Virginia.
Finally I believe that it will be necessary to consider the possibility that your organization will
be unable to collect the estimated construction costs for this addition. Will the expectations of the
citizens or donors be frustrated if sufficient funds are not collected? The School Board (through the
P.T.A.s) and the County (through its Parks and Recreation Department) have matching fund
programs; however, these are limited in their size and scope, and are subject to uniform; consistent
policies. Neither program has been used to fund a capital project of this size and cost, nor to
circumvent existing public priorities.
I look forward to working with you on this project. Your organization has made a generous
offer, and on behalf of Roanoke County, I wish to express my appreciation for your hard work and
interest in this project.
Very truly yours,
~~~
Paul M. Mahoney
Roanoke County Attorney
Cc: Board of Supervisors
Elmer C. Hodge
Richard Flora
John Chambliss
Diana Rosapepe
r
July 16, 2001
Joan Carver
8469 Willett Lane
Bent Mountain, VA 24059
Dear Mrs. Carver:
On behalf of the members of the Boazd of Trustees, I would like to thank you and your colleagues, Ms.
Nance and Ms. Kroschalis, for meeting with us to explain your plans for a fund raising campaign on behalf
of the Bent Mountain Library. It is always encouraging to fmd citizens who value their library and who are
willing to invest both time and effort on its behalf.
As Board members, we too, shaze your interest in the welfare of the library. As we explained in our
meeting, we have given extensive and repeated consideration to the needs of the entire system, including an
expansion at Bent Mountain. We have expressed our support for it and other construction or renovation
needs by endorsing the library's Capital Improvements Projects [CIP].
We believe that the endorsement of the CIP is the proper course of action for the Boazd of Trustees to take.
It is not within our jurisdiction to approve, endorse, or promote a fund raising campaign by any outside
individual or group. Such a decision and all related questions more rightly remain with the Boazd of
Supervisors and should be directed to them. We have unanimously decided, therefore, that it would be
inappropriate for our Board to involve itself in any citizen's plans for raising funds for the library, beyond
reiterating our position that any donations or bequests made to the library should be free from
contingencies that preempt the responsibilities of the Library Director and/or staff.
Again, I would like to express the Board's appreciation for your presentation and our best wishes for your
fund raising efforts.
Sincerely,
Norma Jean Peters
Chair
rn-y
o~ PoaNO,~F AGENDA ITEM NO. ~~ ~~~'
.~
Z -~
o Z
J ;: '~
,838 APPEARANCE REQUEST
PUBLIC HEARING ORDINANCE ~~ CITIZEN COMMENTS
SUBJECT: ~~~;~ ~ ~°~~~~~ ~ ~, ; ~~ o'~ r l ~-~'c~~~; ~ ~ ~~~
I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TD THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW:
^ Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
^ The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
^ Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the Group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
NAME: ~~ ~~, „ (~o, r ~ ~ /
ADDRESS: ~K~ j ~`~~1~~~ ~~ ~ /JL~~~~ ydl`~~1 ~ YA- Z~~:``%
PHONE: ~a5- y~~~
C~aixttt~ of ~u~rztu~e /y1-~
,~ ~ ~x~~~r~ "
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O~ ROAN~~~`'
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1838
PROCLAMATION OF CONGRATULATIONS TO THE
CAVE SPRING LIONS CLUB UPON THEIR 60T" ANNIVERSARY
WHEREAS, on August 4, 2001, the Cave Spring Lions Club will
celebrate its 60`" anniversary; and
WHEREAS, the Cave Spring Lions Club has performed outstanding
community service during those 60 years; and
WHEREAS, the Cave Spring Lions Club makes immeasurable
contributions of volunteer time to provide assistance
with youth programs, the eye bank and sight
conservation programs; and
WHEREAS, the Cave Spring Lions Club makes charitable
contributions to community services by holding several
fund-raising events during the year; and
WHEREAS, the Cave Spring Lions Club provides valuable
networking opportunities for citizens who wish to
become involved in making their community a better
place to live and work; and
WHEREAS, the Roanoke County Board of Supervisors wishes to
congratulate the Cave Spring Lions Club for their
outstanding community service and their many
accomplishments during these years.
IYOW, THEREFORE, I, H. Odell "Fuzzy " Minnix, Chairman of the Roanoke
County Board of Supervisors, Roanoke, Virginia, do
hereby congratulate the CAVE SPRING LIONS CLUB
upon its 60th anniversary and recognize the members
of the Cave Spring Lions Club for their efforts at
~" ~° improving our comet nity.
'` r
H. Odell °Fuzzy" M ix, Chairm
(1~ ~~
Elmer C. Hodge, ounty Administrator
ATTEST:
`Z'Y~a~, ~~. Q~~.
Mary H. Allen, Clerk to the Board
.7
r ~ C~.~~xxt~~ .a~ ~..a~xxta.~~
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1838
OF COI~IGRATULATIOIYS AIYD APPRECIA.TIOIY
TO SEI~IATOR GEORGE ALLEI~I UPON THE GRAI~ID OPEIYIIYG
OF HIS DISTRICT OFFICE IlY ROAlYOI(E COUNTY
WHEREAS, Senator Allen has had a long distinguished career in public
service, having being elected to serve in the Virginia House
of Delegates in 1983, the U. S. House of Representatives in
1991, Governor of the Commonwealth of Virginia in 1993;
and the U. S. Senate in 2000; and
WHEREAS, Senator Allen has always been a great supporter of
economic development and was instrumental in locating
several companies to the Roanoke Valley including R. R.
Donnelley 8e Sons Company in the County's Valley
TechPark; and
WHEREAS, Senator Allen is opening a district office at 3140 Chaparral
Drive, Building C, Suite 101, in Roanoke County; and
WHEREAS, this is the first district office of a U. S. senator or
congressman which has been located in the County in
recent history; and
WHEREAS, Senator Allen will host an open house and officially open
his new Roanoke County office on August 8, 2001.
NOW, THEREFORE, I, H. Odell "Fuzzy" Minnix, Chairman of the Roanoke
County Board of Supervisors, do hereby extend
congratulations to SENATOR GEORGE ALLEN upon the
opening of his district office in Roanoke County; and
FURTHER, express appreciation to Senator Allen for his contributions
to the quality of life for the citizens of Roanoke County, the
Roanoke Valley and the Commonwealth of Virginia.
l~ [%G['C ~ / a
H. `Odell "Fuzzy' i nix, Chairman
~~-"`"~
Elmer C. Hodge, County Administrator
ATTEST:
Mary H. Allen, Clerk to the Board
ACTION NO.
r
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: August 14, 2001
AGENDA ITEM: Investment Summary, Fiscal Year Ended June 30, 2001
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
The County Treasurer and Finance Director have submitted the attached Investment
Summary Report for the County and all pooled investment funds for fiscal year ended June
30, 2001.
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Approved () Motion by: Church _ _
Denied () Johnson _ _ _
Received () McNamara-
Referred () Minnix _ _ _
To () Nickens _ _ _
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ACTION #
ITEM NUMBER ~'I~ A
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMIl~IISTRATION CENTER
MF.F.TTNCT 1~ATF.~ August 14, 2001
ACTF.Ni~A TTF.M~ Report on Roanoke Regional Water Pollution Control Plant Upgrade
(".(~iTNTY Ai)MINTSTRAT(~R'S (''nMMF.NTS•
Construction associated with expansion of the Roanoke Regional Water Pollution Control Plant to
an anticipated capacity of 62 MGD was substantially complete in the Spring of 2000. Daily
operation of the plant quickly demonstrated that the actual treatment plant capacity was
substantially less than 62 MGD.
Roanoke City subsequently engaged the services of Dr. Ron Benson, a wastewater treatment design
expert, to evaluate the design and construction of the Regional WPCP. Dr. Benson's initial analysis
concluded that the WPCP's treatment capacity fell far short of the 62 MGD capacity as designed by
Malcolm-Pirnie. Additionally Dr. Benson's analysis identified a number of errors involving design
and/or calculation issues that resulted in a capacity shortfall.
Stearns and Wheler, LLC of Cazenovia, New York has been hired to perform a preliminary
engineering study to determine what improvements are required to increase the existing treatment
plant capacity to 62 MGD.
To keep the lines of communication open as the various issues are discussed, the localities have
been meeting on a quarterly basis to review progress of negotiations with Danis Environmental
Industries, general contractor for the plant expansion, and Malcolm-Pirnie, design consultant for the
plant upgrade, relative to resolution of the issue regarding actual treatment plant capacity. The last
such meeting was held on June 20, 2001.
a
rn-~
Dr. Ron Benson's report was received the first part of May. In Dr. Benson's professional judgment
the Roanoke Regional WPCP is capable of treating influent wastewater flows of 52 MGD when all
treatment units are in service and are being properly operating and maintained.
Stearns and Wheler is presently compiling data and evaluating unit processes as part of the scope of
services associated with performance of the preliminary engineering study to determine the
improvements required to increase treatment capacity to 62 MGD. A draft of their report will be
submitted to the jurisdictional partners by the middle of October.
Discussions are ongoing with Malcolm-Pirnie relative design omissions and the failure of the
WPCP to treat 62 MGD.
An activity summary with a timeline of various ongoing and pending issues related to expansion of
treatment capacity to 62 MGD at the Regional Water Pollution Control Plant is attached.
APPROVED:
~~~
Elmer C. Hodge
County Administrator
ACTION
Approved ()Motion by:
Denied O Church
Received O Johnson
Referred McNamara
to Minnix
Nickens
VOTE
No Yes Abs
Utility llirector
m-g
STATUS REPORT OF
REGIONAL WPCP EXPANSION
County Utility Department staff has been meeting on a quarterly basis with staff representatives
from Roanoke City, City of Salem, Town of Vinton and Botetourt County to receive status updates
on activities related to determination and resolution of actual treatment capacity at the Regional
Water Pollution Control Plant. The following is a chronological summary of ongoing and pending
issues related to the project:
j~~ A ivity nescri to inn
12/12/00 Meeting w/ Malcolm Pirnie to discuss plant design deficiencies
01/19/01 Dr. Ron Benson (Hole, Montes and Associates) study authorized to identify
deficiencies in design
02/08/01 Draft Compliance Schedule proposed in letter to DEQ
02/15/01 Meeting w/ DEQ and VA Health Department to discuss compliance
schedule. Health Department has responded. DEQ has not.
05/07/01 Final version of Benson study received
05/07/01 Stearns and Wheler contract to prepare preliminary engineering report
approved by City Council. Scope of services includes:
• Evaluation of existing unit processes including facilities added as a part
of recent plant upgrade to determine actual plant capacity (suspected to
be in the 45-50 MGD range).
• Determination of improvements required to increase design capacity of
WPCP to 62 MGD.
Determination of improvements required to increase design capacity of
WPCP to 78 MGD.
05/09/01 Benson study submitted to DEQ and VA Health Department
05/24/01 Benson study submitted to Malcolm Pirnie. It is the opinion of Dr. Benson
that the WPCP is capable of treating influent wastewater flows of 52 MGD,
when properly operated and maintained.
Jun 2001 Tentative settlement reached with Danis Environmental Industries in amount
of $315,000
06/20/01 Quarterly meeting of Jurisdictional Partners
07/17/01 Letter received from Malcolm Pirnie responding to BAF pump station issue.
No comment has been received on Benson study transmitted on May 24,
m-~
2001.
09/07/01 Meeting scheduled with Malcolm-Pirnie to review plant operations and
discuss Benson report
Oct 2001 Draft report from Stearns & Wheler on proposed improvements to WPCP is
due
VV~'~'~R P~~~~~. ~_~I~' ~~1~ ~ RflI: ~L~iNT
Prepared by:
`~
Ronald E. Benson, Jr., Ph.D., P.E.
Hole Mortes, Inc.
ronbensonr!holemontes.com
INTRODUCTION
Virginia Registration ~03285~
Virginia Registration ;#004091
yn-g
The City of Roanoke's Mater t ollution Control Plant (WPCP) is currently permitted for a
treatment capacity of a maximum monthly average daily flow of 42 million gallons per
Say (MGD). It is the City's intent to increase capacity through a combination of rerating
the capacity of the existing facility along with construction of new treatment components
to increase the permitted capacity of the facility. This report presents the results of full-
~cale plant testing performed during February and March 2001 that identifies the
:reatment capacity for the facility where all intermediate process units should perform
within acceptable levels, as well as the effluent leaving the facility meets the permit
criteria established by the existing permit.
TESTING PROGRAIVI
The testing program was developed based on the concept that each unit process will be
tested in full-scale operation at a per unit loading rate that when extrapolated to operation
of the facility with all units in service demonstrates the abiiit~~ to perform within
expectations, at the recommended total facility capacity. In order to accomplish this
objective. testing was performed with some of the process units tab:en off line at different
times during the testing period. Composite samplers were stationed at various locations
throughout the facility in order to collect samples before and after the various unit
processes that make up the facility. These composite samplers were moved around to
different locations during the overall testing period as different parts of the facility were
the focus of attention. In general, the testing program consisted of testing the coagulation
basins and dual-media filters during the earlier portions of the testing program followed
m-~
CHLORINE CONTACT TANKS
There are two existing chlorine contact tanks of equal volume. These tanks have a
combined volume of 705,000 gallons. These existing tanks have sufficient volume to
provide 20 minutes of chlorine contact time at a flow rate of SO MGD through the
chlorine contact tanks. An effluent flow rate of 50 MGD is equivalent to an influent flow
rate of 52 MGD when accounting for the volume of sludge removed each day and the
amount of water used each day for plant uses such as cooling water and for steam
generation in boilers.
- There is sufficient chlorination equipment for injection of chlorine at the feed rates
needed to achieve disinfection standards at current permit limits.
RECOMMENDED CAPACITY RATING
Based on the data presented above, it is believed the City of Roanoke WPCP has the
capacity to treat 52 MGD (maximum monthly average daily flow) of influent wastewater
with all process units in service. The capacit~~ of each sequential process treatment
system was evaluated through full-scale testing with varying number of units in service at
varying flows in order to establish upper limits for each process unit under which
acceptable performance was observed.
Figure 21 provides a diagram that in conjunction with Table 6 presents a mass balance
_ for the entire facility when operated at an influent flow of 52 MGD. Note that the bypass
line that transports primary effluent to the nitrification basins would be used to carry 6
MGD under this scenario. This bypass line has been observed to be able to transport this
amount of flow. Table 7 summarizes the process loadings for the facility while operating
under the conditions denoted in Figure 21 and Table 6. As can be seen from this
summary, the treatment units would be operated at rates within those identified in earlier
sections of this report as acceptable and also are generally within rates outlined in
standard wastewater engineering textbooks and design guidelines, except for the primary
clarifiers. The hydraulic loading rates for the primary clarifiers are approximately 25
_ percent higher than the maximum rates under which the units were observed during this
testing program, although the solids loading rates are within those that the primary
clarifiers have been observed to operate. In the past, the limitation on the primary
clarifiers has been observed to be from a solids loading standpoint and not necessarily
from a hydraulic loading standpoint. It will be important to make necessary
modifications to the plant to reduce the amount of solids that are being returned with
sidestream flows in order to keep from overloading the primary clarifiers.
It is the professional judgment of the author of this report that this facility, when properly
operated and maintained, will be able to treat influent wastewater flows of 52 MGD
(maximum month average daily flow). This capacity assumes that in addition to all
treatment units being in service that the flow equalization basin is being operated to
minimize flow fluctuations throughout the day and from day to day.
33
Action No.
Item No. ~ ' f
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2001
AGENDA ITEM: Work Session on Nuisance Enforcement
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The Board requested a work session for this meeting on public nuisance enforcement. A
question has been raised with respect to the time delays inherent in various notice requirements of the
enforcement procedures. This report will summarize several of the State Code provisions that authorize
some of the more common nuisance enforcement actions, and some of the County Code provisions
enacted to implement these provisions.
SUMMARY OF INFORMATION:
Attachment A is a copy of Section 15.2-900 of the Code of Virginia which grants the power and
authority to any locality to "maintain an action to compel a responsible party to abate, raze, or remove
a public nuisance."
The term "nuisance" is defined as "dangerous or unhealthy substances which have escaped,
spilled, been released, or which have been allowed to accumulate in or on any place and all unsafe,
dangerous, or unsanitary public or private buildings, walls, or structures which constitute a menace to
the health and safety of the occupants thereof, or the public." Only if the public nuisance presents a
"imminent and immediate threat to life or property" may the locality, abate, raze, or remove the public
nuisance, and then attempt to bring an action against the responsible party to recover the necessary costs
incurred for the "public emergency services" which were required to abate the alleged public nuisance.
Although it is easy to allege that certain private activities or certain conditions on private
property constitute a "public nuisance" or that they involve "dangerous or unhealthy substances" or
that they constitute an "imminent and immediate threat to life or property," it is much more difficult
to prove those allegations before a judge or jury. Failure to prove the substantive elements of such
allegations, or failure to strictly comply with the procedural requirements (including notice and
opportunity to be heard or to correct) will expose the County to significant risk of an award of damages
to the injured parry.
(~ - i
Attachment B sets out the State Code provisions for "abating public nuisance generally" found
in Sections 48-1 through 48-6 of the State Code. This is the more "traditional" approach to abating
public nuisances; however, it is rarely used now since local governments have become the sole
instrument for these actions instead of private citizens. This traditional approach is slower but the
potential fines are much greater: $10,000 for this procedure as compared to $2,500 for county actions.
Next, I would like to discuss several of the more common enforcement activities undertaken by
County staff. These are junk cars, weeds and trash, and swimming pools.
Attachment C is Article 5 of Chapter 12 of the Roanoke County Code -Inoperative motor
vehicles, trailers and semi-trailers.
These County provisions are based in part on Section 15.2-904 of the State Code which grants
authority to local governments to restrict the keeping of inoperative motor vehicles on certain property
and also provides for the removal of such vehicles "after reasonable notice."
The Board will note that the County Code grants dual authority to administer and enforce these
provisions: to the Chief of Police and the Zoning Administrator. The Board will also note that Section
12-125 provides fora 15-day notice to the owner of the property on which an inoperable motor vehicle
is located. Finally, the Board will note that in addition to other penalties and remedies a person
violating this article shall be deemed to be guilty of a Class 4 misdemeanor, which provides for a
maximum fine of $250.
Attachment D sets out the provisions of Section 13-14 of the Roanoke County Code -Unlawful
accumulation of trash and growth of weeds; public nuisances and abatement thereof. This provision
of the County Code is based upon Section 15.2-901 of the State Code which grants authority to
localities to adopt local ordinances requiring landowners to remove trash, garbage, refuse, litter from
their property and also to cut the grass, weeds and other foreign growth. The locality may remove the
trash and cut the weeds with its agents or employees "after reasonable notice" and attempt to recover
the costs of such removal or cutting by strictly following certain notice procedures.
Section 4-4 through 4-13 of the County Code regulates public swimming pools, establishing
standards for re-circulation systems, water treatment and water supply systems, sewage disposal, general
safety provisions, operations, security, safety and rescue equipment. These provisions also provide for
the enforcement of this ordinance by the health director of the Roanoke County Vinton Health
Department.
Attachment E sets out Section 4-13 of the Roanoke County Code which provides for entry,
inspections and enforcement by the health director. You will note that this provision provides fora 10-
day written notice to the operator of the facility.
Finally, Attachment F includes a copy of Section 30-21 -Enforcement procedures of the
Roanoke County Zoning Ordinance. You will note that this provides fora 15-day written notice
followed by a 7-day written notice. The County Code is based upon Section 15.2-2286 A.4. of the State
Code which provides for the administration and enforcement of the local zoning ordinance through the
appointed or designated zoning administrator. The zoning administrator's authority includes ordering
in writing the remedying of any condition found to be in violation of the zoning ordinance; ensuring
compliance with the ordinance through bringing legal action including injunction, abatement, or other
2
p-i
appropriate action or proceeding subject to appeal to the Board of Zoning Appeals.
I trust that this information will assist the Board in its discussions during the scheduled work
session.
Respectfully submitted:
~Clcc.~-7'Yl . f~1.
Paul M. Mahoney
County Attorney
Action
Approved ( )
Denied ( )
Received ( )
Referred ( )
to
Motion by
Vote
No Yes Abs
Church
Johnson
McNamara
Minnix
Nickens
U:\WPDOCSWGENDA\GENERAL\nuisance.rpt.wpd 3
§ 15.2-900 COUNTIES, CITIES AND TOWNS
Article 4.
Public ~ansportation.
Sec.
15.2-947. Systems of public transportation for
certain counties or cities.
15.2-948. Locality may designate continuing
source of revenue for mass. transit.
15.2-949. Shared ride taxi systems, etc.
Article 5.
Additional Powers.
15.2-950. Appropriations.
15.2-951. Acquisition, disposition and use of
personal property by localities
generally.
15.2-952. Political subdivisions may acquire
property from United States.
15.2-953. Donations to charitable institutions
and associations, volunteer and
nonprofit organizations, chambers
of commerce, etc.
15.2-954. Loans to volunteer firefighting and
rescue organizations.
15.2-955. Approval by local governing body
for the establishment of certain
organizations.
15.2-956. Participation in certain federal de-
velopment programs.
15.2-957. Participation by localities in certain
leasing programs.
15.2-958. Local funding for repair or produc-
tion of low and moderate income
rental property or repair of resi-
dential property; other housing
experiments.
§ 15.2-900
Sec.
15.2-959. Housing research.
15.2-960. Planting of trees destroyed during
construction.
15.2-961. Replacement of trees during devel-
opment process in certain locali-
ties.
15.2-962. Authority to require a unified geo-
graphic information system for a
locality.
15.2-963. Local offices of consumer affairs; es-
tablishment; powers and duties.
15.2-964. Organization of local human ser-
vices activities; authorization of
reorganization by Governor.
15.2-965. Human rights ordinances and com-
missions.
15.2-966. Establishment and operation of
educational television stations.
15.2-967. Parking facilities.
15.2-968. Regulation of parking of vehicles
within boundaries of state-sup-
ported institutions.
15.2-969. Ordinances prohibiting resale of
tickets to certain public events;
penalty.
15.2-970. Construction of dams, levees, sea-
walls, etc.; certain proceedings
prohibited.
152-971. Armories and markets; assistance
to National Guard.
15.2-972. Appropriations for the upkeep of
certain cemeteries.
15.2-973. Ordinances imposing license taxes
on owners of certain motor ve-
hicles.
ARTICLE 1.
Public Health and Safety; Nuisances.
§ 15.2-900. Abatement or removal of nuisances by localities; recov-
ery of costs. - In addition to the remedy provided by § 48-5 and any other
remedy provided by law, any locality may maintain an action to compel a
responsible party to abate, raze, or remove a public nuisance. If the public
nuisance presents an imminent and immediate threat to life or property, then
the locality may abate, raze, or remove such public nuisance, and a locality
may bring an action against the responsible party to recover the necessary
costs incurred for the provision of public emergency services reasonably
required to abate any such public nuisance.
The term "nuisance" includes, but is not limited to, dangerous or unhealthy
j substances which have escaped, spilled, been released or which have been
allowed to accumulate in or on any place and all unsafe, dangerous, or
, unsanitary public or private buildings, walls, or structures which constitute a
menace to the health and safety of the occupants thereof or the public. The
term "responsible party" includes, but is not limited to, the owner, occupier, or
possessor of the premises where the nuisance is located, the. owner or agent of
the owner of the material which escaped, spilled, or was released and the
owner or agent of the owner who was transporting or otherwise responsible for
0-!
r.
89 ATTACHISENT A
p-~
§ .15.2-901 CODE OF VIRGINIA § 15.2-903
`' such material and whose acts or negligence caused such public nuisance.
(1990, c. 674, § 15.1-29.21; 1997, c. 587.)
§ 15.2-901. Locality may provide for removal or disposal of trash,
cutting of grass and weeds; penalty in certain counties. -Any locality
may, by ordinance, provide that:
1. The owners of property therein shall, at such time or times ~as the
governing body may prescribe, remove therefrom any and all trash, garbage,
refuse, litter and other substances which might endanger the health or safety
of other residents of such locality; or may, whenever the governing body deems
it necessary, after reasonable notice, have such trash, garbage, refuse, litter
and other like substances which might endanger the health of other residents
of the locality, removed by its own agents or employees, in which event the cost
or expenses thereof shall be chargeable to and paid by the owners of such
I property and may be collected by the locality as taxes are collected;
2. Trash, garbage, refuse, litter and other debris shall be disposed of in
', personally owned or privately owned receptacles that are provided for such use
and for the use of the persons disposing of such matter or in authorized
', facilities provided for such purpose and in no other manner not authorized by
I law;
3. The owners of vacant developed or undeveloped property therein, includ-
ing such property upon which buildings or other improvements are located,
shall cut the grass, S,veeds and other foreign growth on such property or any
part thereof at such time or times as the governing body shall prescribe; or
may, whenever the governing body deems it necessary, after reasonable notice,
have such grass, weeds or other foreign growth cut by its agents or employees,
in which event the cost and expenses thereof shall be chargeable to and paid by
the owner of such property and may be collected by the locality as taxes are
collected. No such ordinance adopted by any county shall have any force and
effect within the corporate limits of any town. No such ordinance adopted by
any county having a density of population of less than 500 per square mile
shall have any force or effect except within the boundaries of platted subdivi-
sions or any other areas zoned for residential, business, commercial or
i industrial use.
Every charge authorized by this section with which the owner of any such
property shall have been assessed and which remains unpaid shall constitute
a lien against such property ranking on a parity with liens for unpaid local `
taxes and enforceable in the same manner as provided in Articles 3 (§ 58.1-
3940 et seq.) and 4 (§ 58.1-3965 et seq.) of Chapter 39 of Title 58.1. (Code 1950,
§ 15-14; 1962, cc. 400, 623, § 15.1-11; 1964, c. 31; 1968, c. 423; 1974, c. 655;
1978, c. 533; 1983, cc. 192, 390; 1990, c. 177; 1992, c. 649; 1994, c. 167; 1997,
c. 587J
§ 15.2-902. Authority of locality to control certain noxious weeds. - ;"
A. Any locality may by ordinance prevent, control and abate the growth,
importation, spread and contamination of uninfected lands by the species of
grass Sorghum halepense, commonly known as Johnson grass or by the woody
shrub rosa multiflora, commonly known as multiflora rose.
B. The Virginia Department of Agriculture and Consumer Services is
authorized to provide financial and. technical .assistance to, and enter into
agreements with, any locality which adopts an ordinance for the control of
Johnson grass or multiflora rose. (1984, c. 216, § 15.1-28.4; 1997, c. 587.)
§ 15.2-903. Ordinances taxing and regulating "automobile grave-
yards" and "junkyards." - A. Any locality may adopt ordinances imposing
license taxes upon and otherwise regulating the maintenance and operation of
90
b-I
§ 48-1 CODE OF VIIZGINLA
Title 48.
Nuisances.
Chap. 1. Abating Public Nuisances Generally, §§ 48-1 through 48-6.
2. Houses of Prostitution, etc., §§ 48-7 through 48-15.
CHAPTER 1.
ABATING PUBLIC NUISANCES GENERALLY.
Sec.
48-1. Investigation of complaint by special
grand jury.
48-2. Presentment against person causing nui-
sance.
48-3. Permitting continuation of nuisance; pre-
sentment against premises.
§ 48-4
Sec.
48-4. Service of copy of presentment; defense
by person interested.
48-5. Fine and costs; judgment of abatement.
48-6. Enforcement of judgment in rem.
§ 48-1. Investigation of complaint by special grand jury. -When
complaint is made to the circuit court of any county, or the corporation court of
any city of this Commonwealth, by five or more citizens of any county, city or
town, setting forth the existence of a public or common nuisance, the court, or
the judge thereof in vacation, shall summon a special grand jury, in the mode
provided by law, to the next term of such court, to specially investigate such
complaint. (Code 1919, § 1520.)
Cross references. -For statutes relating
to violations of liquor laws as nuisances, see
§§ 4.1-317 and 4.1-335.
Law Review -For note on private rem-
edies to abate water pollution, see 13 Wm. &
Mary L. Rev. 477 (1971).
Chapter is constitutional. -The abate-
ment of a nuisance because injurious to the
public health, comes under the police power of
the Commonwealth, and is not a taking' of
private property for public uae, for which com-
pensation must be made within the meaning of
the Constitution. This chapter, therefore, is a
valid exercise of the police power and is consti-
tutional. Jeremy Imp. Co. v Commonwealth,
106 Va. 482, 56 S.E. 224 (1907).
§ 48-2. Presentment against person causing nuisance. - If upon a full
investigation of the complaint mentioned in § 48-1 the grand jury is satisfied
that the nuisance complained of is of a public nature, it shall proceed to make
presentment against such person or persons as they may find have created or
caused such nuisance. (Code 1919, § 1520.)
Law Review -For note on private rem-
edies to abate water pollution, see 13 Wm. &
Mary L. Rev 477 (1971).
§ 48-3. Permitting continuation of nuisance; presentment against
premises. - If any such nuisance be upon premises the owner of which did
not create or cause such nuisance, but permitted its continuation, such owner
shall, for the purposes of this chapter, be deemed responsible for such
nuisance, and if such owner be not a resident or citizen of this Commonwealth,
or one whose residence is not known, such presentment shall be against the
premises upon which such nuisance is. (Code 1919, § 1520.)
§ 48-4. Service of copy of presentment; defense by person inter-
ested. -Upon any such presentment the court shall order a copy thereof to be
10
ATTACHMENT B
o- ~
§ 48-5 NUISANCES § 48-8
served upon the person or persons presented, or whose property is presented,
in the manner prescribed by law as to the service of notices. To any such
proceeding, if it be in rem, any person interested, or for and in behalf of the
owner of such premises, may make defense. (Code 1919, § 1520.)
§ 48-5. Fine and costs; judgment of abatement. -Upon the trial of any
such presentment the person or persons who have created, caused or permitted
the continuation of such nuisance, if found guilty, shall be fined, in the
discretion of the jury, not more than $10,000; and upon such verdict the
judgment of the court shall be for the amount of fine imposed and the costs of
such proceeding, and also that such nuisance be forthwith removed and
abated. (Code 1919, § 1520; 1996, cc. 291, 808.)
Law Review -For note on private rem-
edies to abate water pollution, see 13 Wm. &
Mary L. Rev 477 (1971).
§ 48-6. Enforcement of judgment in rem. -Every judgment in rem
under this chapter shall be enforced in the same manner as an attachment
levied on real estate. (Code 1919, § 1520.)
CHAPTER 2.
HOUSES OF PROSTITUTION, ETC.
Sec. Sec.
48-7. Houses and contents are nuisances sub- 48-12. Order of abatement of nuisance; sale of
ject to abatement. furniture, etc.; closing of building.
48-8. How nuisance enjoined. 48-13. Disposition of proceeds of sale.
48-9. When case to be tried; dismissal; substi- 48-14. When property to be delivered to owner
tution of complainant; costs. on ~~g bond.
48-10. Contempt proceedings.
48-11. Punishment for contempt. 48-15. Immunity to witnesses.
§ 48-7. Houses and contents are nuisances subject to abatement. -
Whoever shall knowingly erect, establish, continue, maintain, use, own,
occupy or lease any building, erection or place used for the purpose of lewdness,
assignation or prostitution in the Commonwealth is guilty of a nuisance, and
the building, erection, or place, the ground itself, In or upon which such
lewdness, assignation or prostitution is conducted, permitted, or carried on,
continued, or exists, and the furniture, fixtures, musical instruments and
contents are also declared a nuisance, and shall be enjoined and abated as
hereinafter provided. (Code 1919, § 1521.)
Law Review. -For survey of constitutional
law in Virginia for the year 1975-1976, see 62
Va. L. Rev 1389 (1976).
Chapter is constitutional -Acts 1916, p.
780, codified as §§ 1521-1528 of the Code of
1919, from which this chapter is derived, is a
valid exercise of the police power and is consti-
tutional. Bunkley v. Commonwealth, 130 Va.
55, 108 S.E. 1 (1921).
Applied in Commonwealth v Croatan
Books, Inc., 228 Va. 383, 323 S.E.2d 86 (1984).
§ 48-8. How nuisance enjoined. - Whenever a nuisance is kept, main-
tained, or exists as defined in § 48-7 the attorney for the Commonwealth or the
Attorney General of the Commonwealth, or any responsible citizen of the
Commonwealth, may maintain a suit in equity in the name of the Common-
11
"[
§ 12-121 ROANOKE COUNTY CODE i .
ARTICLE V. INOPERATIVE MOTOR VEIiiCLES, TRAILERS AND
SEMITRAII.ERS*
Sec. i2-121. Administration and enforcement.
The chief of police and zoning administrator, through their agents or employees, shah be
jointly responsible for the administration and enforcement of this article.
(Ord. No. 32586-78, § 2(b), 3-25-86; Ord. No. 62690-8, § 5, 6-26-90)
Sec. 12.122. Definitions.
Eor the purposes of this article, the following words and phrases shall have the meaning
given herein.
(1) Completely screened or shielded from public view-That the inoperative motor vehicle,
trailer, or semitrailer is not visible from any side or from above; tarpaulins, tents, and
similar shields shall not be deemed to satisfy the requirements of this article.
(2) Inoperative motor vehicle, trailer, or semitrailer-Any motor vehicle, trailer, or semi-
trailer which is not in operating condition, or which for a period of sixty (60) days or
longer has been partially or totally disassembled by the removal of tires and wheels,
the engine or other essential parts required for operation of the vehicle o on which
there are displayed neither valid license plates nor a valid inspection decal.
(Ord. No. 32586-78, § 2(b), 3-25-86)
Sec. 12.123. Keeping inoperative motor vehicles, etc.
It shall be unlawful for any person, firm, or corporation to keep on any property any
inoperative motor vehicle, trailer, or semitrailer, unless such vehicle is completely screened or
shielded from public view or fully enclosed within a building or structure.
(Ord. No. 32586-78, § 2(b), 3-25-86)
Sec. 12.124. Exceptions.
The provisions of this article -shall not apply to a licensed business which is regularly
engaged in business as an automobile dealership, automobile graveyard,. salvage dealer, scrap
processor, service station, and similar businesses which customarily store. inoperative motor
vehicles, trailers, or semitrailers.
(Ord. No. 32586-78, § 2(b), 3-25-86)
Sec. 12-125. Removal of inoperative motor vehicles, etc.
(a) The owner of the property on which there is an inoperative motor vehicle, trailer, or
semitrailer that is not fully enclosed or completely shielded shall remove the vehicle or comply
*Cross references-Automobile graveyards, Ch. 6; removal and disposition of certain
unattended vehicles, § 12-13.
Supp. No. 2 708
ATTACffi~IENT C
p-I
MOTOR VEHICLES AND TRAFFIC § 12-126
with the screening or enclosure requirement of this article within fifteen (15) days after being
notified by the zoning administrator.
(b) Whenever the property owner fails to comply with this article within the fifteen-day
period of this notice, the chief of police or zoning administrator may remove the inoperative
motor vehicle, trailer or semitrailer from the property to the impound lot of the authorized
towing service.
(c) Whenever the chief of police or zoning administrator removes an inoperative motor
vehicle, trailer, or semitrailer from a property, such vehicle may be disposed of after giving an
additional fifteen (15) days notice to the last known owner of the vehicle.
(d) The costs of removal or disposal shall be charged to the owner of the vehicle or of the
premises from which the vehicle was removed. Such costs maybe collected in the same manner
as taxes and levies are collected.
(e) The assessed costs shall constitute a lien against the property from which the vehicle
was removed, and the lien shall continue until actual payment is collected.
(Ord: No. 32586-78, § 2(b), 3-25-86; Ord. No. 62690-$, § 6, 6-26-90)
Sec. 12.126. Other penalties and remedies.
In addition to the remedies provided for in this article, any person, firm or corporation
violating this article shall be deemed guilty of a Class 4 misdemeanor and shall be subject to
the penalties in Chapter i, Section 1-10. The county attorney may also enforce the provisions
of this article by civil injunction.
(Ord. No. 32586-78, § 2(b), 3-25-86)
[The next page is 759]
Supp. No. 2 709
a_ ,
OFFENSES-MISCELLANEOUS § 13-14
Sec. 13-13.1. Authorized disposal of trash; unlawful scavenging or handling of trash.
(a) For the purposes of this section, the following words and phrases shall have the
meanings respectively ascribed to them by this subsection:
(1) Commercial waste: All solid waste generated by establishments engaged in business
operations other than manufacturing (see section 20-1).
(2) Scavenge: To handle, separate, rummage through, take from or otherwise remove
goods, articles, identifiable information or any other item of tangible property.
(3) mash: Personal property, business or personal records, household or personal refuse,
commercial waste, rubbish, garbage, litter, solid waste or debris, placed in bags or
receptacles for disposal, excluding yard waste, wood or brush collection.
(b) All trash shall be disposed of in automated container receptacles provided by the county
in accordance with section 20-24 of this code or in privately owned receptacles, bags or boxes.
(c) It shall be unlawful for any person to scavenge in the trash of another, and no person,
other than county employees acting within the scope of their employment, shall handle the
contents of any receptacle containing trash which has been put therein for removal by the
county.
(d) No person, other than county employees, may place trash in county collection vehicles,
excepting a "free loader" as defined by section 20-1.
(Ord. No. 060998-3, § 1, 6-9-98)
Sec. 13.14. Unlawful accumulations of trash and growth of weeds; public nuisances
and abatement thereof.
(a) For the purposes of this section, the following words and phrases shall have the
meanings respectively ascribed to them by this subsection:
(1) Abatement cost: The county's cost of labor, equipment and supplies for, or the contract
price of, and any charges to, the county, with respect to the removal and disposal of
weeds or trash from a parcel.
(2) Enforcement agent: The county administrator or his designee.
(3) Owner: Any person shown by any public record to have an interest in real estate lying
in the county upon which a public nuisance exists as of the date of the abatement of the
public nuisance under this section.
(4) Parcel: Any real estate, or any interest therein, situate, lying and being in the county
in any areas zoned for residential, business, commercial, or industrial uses or in any
subdivision.
(5) Public nuisance: Any act or activity the causing or maintaining of which is such an
inconvenience or troublesome matter as to annoy, injure or damage the public at large
Supp. No. 5
767
ATTACHMENT D
~`/
§ 13-14 ROANOKE COUNTY CODE
or a substantial portion of the community or a considerable number of persons, and
from which any resulting damage is not specifically apportionable to any one member
of the community.
(6) Subdivision: Any tract or parcel of land divided into two (2) or more lots or parcels, for
the purpose, whether immediate or future, of transfer of ownership or development, as
otherwise defined in the Roanoke County Subdivision Ordinance.
(7) mash: Abandoned personal property, garbage, refuse, rubbish, litter or debris.
(8) Weed or weeds: Any plant, grass or other vegetation covering a substantial portion of
a parcel which is over twelve (12) inches long, other than trees, shrubbery and
agricultural plants.
(b) All exterior property areas and premises shall be maintained in a clean, safe condition,
free from any accumulation of trash and the failure to so maintain any parcel shall constitute
a Class 1 misdemeanor and each day the failure to comply with this provision continues shall
constitute a separate offense and shall additionally constitute a public nuisance.
(e) Weeds growing on any parcel shall constitute a public nuisance. It shall be unlawful to
cause or maintain a public nuisance with respect to any parcel. An owner shall abate any
public nuisance with respect to this parcel. Every owner of a parcel of real estate situate in the
county shall cause to be cut therefrom all weeds. Any owner who shall violate the provisions
of this subsection shall. be deemed guilty of a Class 4 misdemeanor.
(d) In addition to any applicable criminal sanctions provided in this code, whenever the
enforcement agent determines that a public nuisance exists upon any parcel, he shall notify
the record owner of such parcel of such fact by certified mail at the owner's last known address,
as shown by any source available to the agent, and such. notice shall constitute, for purposes
of this section, due legal notice as made and provided bylaw. The notice herein required shall
direct that the public nuisance be abated within fourteen (14) days following the mailing. In
case the owner's address is unknown or cannot be found, the enforcement agent shall post the
notice herein required at a conspicuous place on the parcel on which the public nuisance exists
and the posting shall constitute, for purposes of this section, legal notice as made and provided
by law.
(e) The notice provided for in subsection (d) above shall. advise the owner that if he objects
to the proposed action of the county he may present, at the time and place indicated on the
notice, his objection; provided that, within seven (7) days from the date of mailing or posting
of the notice, the owner shall provide the enforcement agent a written statement of his
objection. At the hearing, the enforcement agent shall hear and investigate any objection that
maybe raised and take such action as may be appropriate under the facts and circumstances
established.
(f) If the owner fails to abate the public nuisance as required, and the enforcement agent
finds that the public health, safety, order or convenience is impaired by the maintenance of the
public nuisance, he may request in writing that the county abate such public nuisance. Upon
Supp. No. 5 768
v--
OFFENSES--MISCELLANEOUS § 13-14
such request, the appropriate county officials may abate such nuisance by county forces or
through private contract. Any owner may abate the public nuisance himself without liability
to the county, provided that he does so prior to commencement of abatement by county
personnel or contractors.
(g) The county administrator or his designee shall keep an account of the cost of abating
public nuisances under this section and embody such account in periodic reports with
assessment lists which shall be transmitted to the director of finance and the treasurer at
convenient intervals. A copy of a cost report shall be mailed to each owner. The copy retained
by the director of finance and the treasurer shall be available for public inspection. The reports
shall refer to each parcel as to which a public nuisance was abated by description sufficient to
identify the parcel, and specify the following additional charges for each such parcel to be
assessed against each owner:
(1) A service charge of twenty (20) percent of the abatement cost.
(2) interest at ten (10) percent from date of accrual until paid.
(h) No more frequently than twice a year, the enforcement agent shall hold hearings at the
Roanoke County Administration Center for the purpose of hearing objections to and comments
upon reports and proposed assessments under this section, of correcting any mistakes or
inaccuracies in the reports and of confirming the same.
(i) Not less than fourteen (14) days prior to a Bearing provided for in subsection (h) above,
such reports and assessment lists shall be posted at the front door of the County Administra-
tion Center with a notice of the time and place the enforcement agent will conduct the hearing
on the reports and assessment lists, and the enforcement agent shall send by certified mail to
each owner, at his address as determined from county records, a notice of the time, place and
subject matter of the hearing. The notice shall advise the owner of his right to object to, be
heard upon, and to contest the confirmation of the report and assessment. The notice shall
further provide that, upon the confirmation by the enforcement agent of the reports of
abatement costs and service charges the same shall constitute special assessments against the
owner and the parcel, a personal obligation of the owner and a lien upon the owner's parcel
from the date and time of the recordation of a notice of lien, and bear interest at the rate often
(10} percent. There shall be included with the notice a statement to the owner of the abatement
cost, service charge and accrued interest.
(j) At the hearing provided for in subsection (h) above, the enforcement agent shall hear any
objections which may be raised by any owner liable to be assessed and may confirm, modify or
reject the reports and assessment lists as he may deem appropriate and send those confirmed
to the director of finance and the treasurer for collection of the respective special assessment.
(k) With respect to all such accounts remaining unpaid fourteen (14) days after the
confirmation of the reports and assessment lists, the enforcement agent shall cause a notice of
the lien of the special assessment prepared by the county attorney to be recorded in the clerk's
Supp. No. 5 769
~-i
§4-12 ROAIVOI~E COUNTY CODE`
no hazard to the swimmers. The lighting. shall' be-such that lifeguards can clearly see
every part of the swimming pool including decks, sparing boards and other appurte-
nances without being blinded by glare.
(7) Each public pool shall have a posted, permanent and easily read set of safety rules
covering such matters as age restrictions, hours of allowed use, activity restrictions,
allowance of glass containers or alcohol or drugs, and. such other rules as appropriate
for the safety of all pool users.
(8) Alifeline shall. be provided at the three- or five-foot break in grade between the shallow
and deep portions of the pool, with its position marked by visible floats at not greater
than seven-foot intervals. The lifeline shall be securely fastened to wall anchors or
- corrosion resistant material and of a type which shall be recessed or have no projection
which shall constitute a hazard when the line is removed. The line shall be of sufficient
size and strength to offer a good handhold and support Ioads normally imposed by
swimmers.
(b) Pumps, filters and other mechanical and electrical equipment for pools shall be enclosed
in such a manner so as to be accessible only to authorized persons. Drainage shall be such as
to avoid the entrance and accumulation of water in the vicinity of the electrical equipment.
(c) The crossing of outdoor swimming facilities by overhead electrical conductors is
prohibited, except as permitted by the State Electrical Code.
(d) All metal fences or railings on which a broken electrical conductor might fall shall be
effectively grounded according to the State Electrical Code.
(e) All lighting fixtures shall be prohibited directly above the water surface area, except as
permitted by the State Electrical Code, and shall be protected in a manner which will prevent
broken glass from falling on any surface within the pool area. All electrical switches and
receptacles shall be of weatherproof construction and resistant to corrosion.
(f) Lights shall be prohibited directly above or within three (3) feet horizontally of the pool
rim in any indoor or covered swimming pool, except as permitted in the State Electrical Code.
(g) Access to the pool area shall be maintained and unobstructed to provide for emergency
service vehicles and. emergency attendants to the pool area.
(h) Swimming is not permitted when there is lightning or thunder, or within fifteen (15)
minutes afterwards.
(Ord. No. 62894-18, § 1, 6-28-94; Ord. No. 52395, § 1, 5-23-96; Ord. No.040996-3, § I, 4-9-96)
Sec. 4-13. Entry and inspections; enforcement; penalties.
(a) In accordance with the provisions of section 32.1-25 of the Code of Virginia, 1950, as
amended, the health director or his designee shall have the right to enter any property to
conduct inspections and to ensure compliance with this article. All: public swimming pools in
the county may commence operations each year only. after being inspected by the health
director or his designee and receiving a permit from the director and after complying with all
Supp. No. 4 1'70.8 ATTACHMENT E
~-i
AMUSEMENTS § 440
licensing requirements of the commissioner of the revenue. The health director is authorized
to require each owner to complete and submit an annual application, all in such form as the
director shall approve. Each application shall be accompanied by a fee in the amount of fifty
dollars ($50.00) to partially reimburse the county for the cost of this inspection.
(b) When the health director finds that the provisions of this article are not met or that any
condition exists that endangers the life, health or safety of the users of any public swimming
pool, he may order the facility closed until the condition is corrected. When the health director
finds that any provisions of this chapter are not met, he shall give written notice to the owner
of the specific sections of this Code which are being violated and afford the owner an
opportunity to respond to such notice. Failure of any owner to respond to the health director's
notice either in writing or in person, within ten calendar days, shall be considered an
admission of fact as to the existence of the violations set forth in the notice of violation. Upon
the occurrence of any violation of this chapter, which does not threaten the live, health or
safety of any user of the pool, the health director shall have the authority to develop reasonable
steps for the correction of any violations in consultation with pool owner. Continued failure to
comply with these regulations shall be cause for revocation of any permit or business license
issued, as required in subsection (a). Any person aggrieved by the refusal of the health director
to grant, or by the revocation or suspension of, a permit or license shall have the right to appeal
therefrom to the circuit court of the county within thirty (30) days of such refusal, revocation
or suspension.
(c) Any owner, agent or operator in charge of or control of any public swimming pool which
is in violation of the provisions of sections 4-4 through 4-12 shall be guilty of a Class 4
misdemeanor. Any owner, agent or operator who shall operate a public swimming pool without
a license or permit shall be guilty of a Class 1 misdemeanor. Each day of operation of such pool
without a valid license or permit shall constitute a separate offense.
(d) The health director shall utilize the inspection process to develop recommendations
designed to promote safety and health in swimming which are responsive to the unique needs
and situations of each pool.
(Ord. No. 62894-18, § 1, 6-28-94; Ord. No. 52395, § 1, 5-23-95; Ord. No.040996-3, § 1, 4-9-96)
Secs. 414, 4-15. Reserved.
ARTICLE II. RESERVED*
Secs. 4-16-4-40. Reserved.
*Editor's note-Ord. No. 82592-12, § 2(b), adopted Aug. 25,1992, repealed the substantive
provisions of former Art. II, Divs. 1 and 2, relative to public dance halls, which derived from
Code 1971, §§ 4-2-4-4, and Ord. No. 83-202, § 1, adopted Nov. 9, 1983.
Supp. No. 4 170.9
U-I
§ 30-I9-4 ROANOKE COUNTY CODE
with any appropriate explanatory materials. Failure of the commission to report to the board
within ninety (90) days shall be deemed a recommendation of approval. If the commission does
not report within ninety (90) days, the board may act on the application without the
recommendation of the commission.
(B) The board shall hold a public hearing and approve or deny any special use permit
application within twelve (12) months after receiving the commission's recommendation.
Failure to act on any permit within this twelve-month period shall be deemed denial of the
permit.
(C) Any special use permit granted shall be null and void two (2) years after approval by the
board if the use or development authorized by the permit is not commenced to a degree that,
in the opinion of the administrator, clearly establishes the intent to utilize the granted special
use permit in a period of time deemed reasonable for the type and scope of improvements
involved.
(D) Special uses which are approved by the board shall run with the land, except that
1. Activities or uses approved by a special use permit which are discontinued for a period
of more than two (2) consecutive years shall not be reestablished on the same property
unless a new special use permit is issued in accord with this ordinance.
2. A special use permit shall be void, if at the time of the commencement of the authorized
use, activity,. or structure, the site for which the permit has been granted contains other
uses or activities not in place at the time of the issuance of the special use permit. E
(E) If any special use permit application is withdrawn at the request of the applicant
subsequent to the commission's recommendation on the permit, or if the board denies any
application submitted for its review, the county shall not consider any application for the same
special use, on the same property, within one year of the permit withdrawal or the board's
action.
SEC. 30-20. FEES.
(A) Administrative review fees for permits and procedures specified by this ordinance shall
be established by the board. A schedule of these fees is available in the department of
community development.
(Ord. N.o. 042799-11, § ld., 4-27-99)
SEC. 3.0-21. ENFORCEMENT PROCEDURES.
(A) The administrator shall have the responsibility for enforcing the provisions of this
ordinance. The administrator may, as necessary, solicit the assistance of other local and state
officials and agencies to assist with this enforcement.
(B) Property owners, permit applicants, and/or establishment owners/managers, as appli-
cable, shall be notified in writing of violations of the provisions of this ordinance. The
~.
administrator shall, in the notice of violation, state. the nature of the violation, the date that
Supp. No. 5 1758 ATTACffi~NT F
0-1
APPENDIX A-ZONING ORDINANCE § 30-22-1
it was observed, and the remedy or remedies necessary to correct the violation. The
administrator may establish a reasonable time period for the correction of the violation,
however in no case shall such time period exceed fifteen (15) days from the date of written
notification, except that the administrator may allow a longer time period to correct the
violation if the correction would require the structural alteration of a building or structure.
(C) If the violation is not corrected within the time period specified in the first notification,
a second written notice shall be sent. The second notification shall request compliance with
these provisions within a period not to exceed seven (7) days.
(D) If the administrator is not able to obtain compliance with these provisions in accordance
with the procedures outline above, civil and/or criminal procedures may be initiated in
accordance with county law.
SEC. 30-22. PENALTIES.
(A) Any violation of any provision of this ordinance shall be a misdemeanor punishable by
a fine of not less than ten dollars ($10.00) nor more than two thousand five hundred dollars
($2,500.00). Each day a violation exists shall constitute a separate offense.
(Ord. No. 042799-11, § 2, 4-27-99)
Sec. 30-22-1. Civil Penalties.
(A) Violation of the following scheduled provisions of this ordinance shall be deemed an
infraction and shall be punishable by a civil penalty of one hundred dollars ($100.00).
1. Section 30-93, Signs; except for provisions relating to the posting of signs on public
property, or public rights-of--way.
2. (RESERVED).
(B) Each day during which any violation of the provisions scheduled above is found to have
existed shall constitute a separate offense. However, in no event shall any such violation
arising from the same set of operative facts be charged more frequently than once in any
ten-day period, nor shall any such violation arising from the same set of operative facts result
in civil penalties which exceed a total of three thousand dollars ($3,000.00).
(C) The designation of a particular violation of this ordinance as an infraction under this
section shall preclude the prosecution of such as a criminal misdemeanor, except for any
violation resulting in injury to any person or persons, which may be so prosecuted as well.
(D) The administrator shall notify by summons a person committing or suffering the
existence of an infraction by certified, return receipt requested mail, of the infraction. The
Roanoke County Sheriffs Office may also. deliver the summons. The summons shall contain
the following information:
1. The name and address of the person charged.
2. The nature of the infraction and the ordinance provision(s) being violated.
Supp. No. 5 1759
f
ACTION NO.
ITEM NUMBER ~ `'"~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2001
AGENDA ITEM: Budget Work Session on Process for Contributions to Social Service, Human Service,
Cultural and Tourism Agencies.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: This time has been set aside for discussion of the process used to allocate
funding to outside agencies who request contributions from Roanoke County. The Board requested a work
session in advance of the annual budget process in order to agree on a format and procedure that can be
conveyed to the requesting agencies for use in development of the FY2002-2003 budget.
Attached is the listing of contributions approved in the FY2001-2002 budget. Also included is a letter that
the Budget Department has historically sent to requesting agencies advising them of the information needed
to request funds from the County.
Respectfull submitted,
Brent Robertson
Budget Director
Appr ved by,
~~~ra~
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved () Motion by: No Yes Abs
Denied O Church _ _ _
Received O Johnson _ _ _
Referred () McNamara _ _ _
To () Minnix _ _ _
Nickens
Appendix III - BOS Contributions
'~_~
County of Roanoke
Board of Supervisors Contributions to Local Agencies
FY 2000 FY 2001 FY 2002 FY 2002
Agency Actual Budget Request Adopted
Human Service Agencies
Adult Care Center of the Roanoke Valley 10,000 10,000 12,480 10,000
Alzheimer's Association - - 1,500 -
American Red Cross - - 4,000 -
ARC 10,000 - - -
Bethany Hall - 500 6,600 500
Big Brothers and Big Sisters of Roanoke Valley 3,000 3,000 5,000 3,000
Blue Ridge Independent Living Center - - 10,000 -
Blue Ridge Regional Education & Training Council - - 3,470 -
Bradley Free Clinic 5,000 5,000 6,000 5,000
Camp Virginia Jaycee, Inc. - - 14,000 -
Child Health Investment Partnership (CHIP) 16,660 16,660 21,600 16,660
Conflict Resolution Center, Inc. - - 6,000 -
Council of Community Services-Info and Referral Center 3,000 3,000 3,150 3,000
Court Appointed Special Advocate (CASA) 2,000 2,000 6,000 2,000
Family Service of the Roanoke Valley 4,000 4,000 6,000 4,000
Fifth District Employment & Training Consortium - - 24,118 -
Good Samaritan Hospice, Inc. - - 7,500 1,000
Goodwill Industries of the Valleys 5,000 15,000 16,000 15,000
Habitat for Humanity - - 11,000 -
League of Older Americans (LOA) 13,750 13,750 25,968 13,750
Literacy Volunteers ofAmerica-Roanoke Valley 1,000 1,000 3,000 1,000
Mental Health Association - 640 1,200 640
National Conference for Community and Justice - 610 1,000 610
National Multiple Sclerosis Society - - 1,000 -
Prevent Child Abuse 3,500 3,500 3,850 3,500
Roanoke Area Ministries 1,000 1,000 6,000 1,000
Roanoke Valley Drug and Alcohol Abuse Council 1,000 - - -
Roanoke Valley Interfaith Hospitality Network - - 25,000 -
Roanoke Valley Speech & Hearing Center 1,000 1,000 1,000 1,000
Salem/Roanoke County Community Food Pantry - - 10,000 2,500
Salvation Army 2,000 2,000 2,000 2,000
Smith Mountain Lake 4H Camp - - 3,000 -
Southwestern Virginia Second Harvest Food Bank - - 10,000 2,500
TRUST 5,000 4,750 12,000 4,750
Subtotal -Human Service 86,910 87,410 269,436 93,410
Health and Social Service Agencies
Blue Ridge Behavioral Health Care 79,332 79,332 117,755 117,755
TAP 30,000 30,000 33,500 30,000
TAP-Transitional Living Center 20,000 20,000 22,000 20,000
Subtotal -Health & Social Service 129,332 129,332 173,255 167,755
Cultural Enrichment and Tourism Agencies
Art Museum of Western Virginia 2,000 - 8,000 -
Arts Council of the Blue Ridge 2,000 2,000 3,000 2,000
Center in the Square Operating 45,000 35,000 75,000 35,000
Explore (The River Foundation) 170,000 215,440 215,000 215,440
Hamson Museum of African American Culture - - 5,000 2,000
Highland Cultural Coalition - - 500 -
History Museum & Historical Society of Western Va. 7,500 7,500 10,000 7,500
Appendix III - BOS Contributions
tJ "~
FY 2000 FY 2001 FY 2002 FY 2002
Agency Actual Budget Request Adopted
Julian Stanley Wise Museum 20,000 20,000 35,000 20,000
Mill Mountain Theatre 7,500 5,000 8,500 5,000
Mill Mountain Zoo 8,000 5,000 12,000 5,000
Miss Virginia Pageant 3,600 - -
National D-Day Memorial Foundation 10,000 10,000 10,000 -
Opera Roanoke - - 1,200 -
Planned Pethood Clinic - - 1,250 -
Roanoke Symphony 6,000 6,000 10,000 6,000
Roanoke Valley Greenways Commission - 10,800 11,400 10,800
Roanoke Valley Sister Cities 3,000 3,000 3,000 3,000
Salem Museum/ Salem Historical Society - - appropriate amt
Salem-Roanoke Baseball Hall of Fame - 3,000 3,000 3,000
Science Museum of Western Virginia 25,000 10,000 25,000 15,000
Southwest Virginia Ballet - - 1,000 -
Virginia Amateur Sports 40,000 40,000 60,000 40,000
VA Western Community College -Scholarship 5,360 5,420 5,470 5,470
VA Western Community College -Site Development - 32,267 32,267 32,267
Vinton Dogwood Festival 1,000 1,000 1,000 1,000
Virginia Museum of Transportation 10,000 5,000 15,000 5,000
Western Virginia Land Trust 4,000 4,000 -
Young Audiences of Virginia, Inc. - - 5,140 -
Subtotal -Cultural Enrichment/Tourism 369,960 420,427 556,727 413,477
Dues and Per Cauita Allocations
Blue Ridge Soil and Water Conservation District 1,250 1,250 2,000 1,250
Convention and Visitors Bureau 112,500 112,500 130,000 130,000
Economic Development Partnership - 112,500 133,919 130,000
National Association of Counties - 1,557 1,557 1,557
Roanoke Regional Chamber of Commerce - 2,500 2,500 2,500
Roanoke Valley Alleghany Regional Commission 29,614 29,614 38,018 29,614
Salem/Rke County Chamber of Commerce 6,000 6,000 6,000 6,000
Salem/Rke County Chamber of Commerce-Capital - - - 1,000
Vinton Chamber of Commerce 500 500 500 500
Virginia Association of Counties - 13,940 13,940 13,940
Virginia Institute of Government 5,000 - _ _
Subtotal -Dues & Per Capita Allocations 154,864 280,361 328,434 316,361
Grand Total for All Agencies $ 741,066 $ 917,530 $ 1,327,852 $ 991,003
0-a
MEMORANDUM
TO: «First Name» <d,ast Name», «Positiom>
«Agency»
FROM: W. Brent Robertson, Budget Director
RE: FY 2001-02 Funding Requests
DATE: August 6, 2001
We are now accepting applications for funding for the 2001-2002 fiscal year. Our records indicate
that at least one previous funding request has been received from «Agenc}n>.
Send funding requests to the Office of Management and Budget by February 15, 2001. Please include
the following information:
• Agency Name
• Agency Contact Person's Name (executive director, president, financial officer)
• Address
• Phone number (Fax number and a-mail address are optional)
• Specific Request Amount
• Agency Mission
• Program Description
The Office of Management and Budget assembles all funding requests and submits them to the Board
of Supervisors for review. Agencies will be notified of the Board meeting at which presentations may
be made. This meeting is generally held in March. Final funding will not be approved by the BOS
until May 2001.
Call me (772-2021) or Geraldine Barber (776-7203) if you have questions regarding this process.
/gb
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, AUGUST 14, 2001
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
R
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5204 BERNARD DRIVE
MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 BRENDA J. HOLTON
CLERK TO THE BOARD (540) 772-2005 DEPUTY CLERK
Internet E-Mail: mallen@www.co.roanoke.va.us FAX (5401 772-21 93 Internet E-Mail: bholton@www.co.roanoke.va.us
September 5, 2001
Mr. Billy H. Branch
3604 Penn Forest Boulevard
Roanoke, VA 24018
Dear Mr. Branch:
The members of the Board of Supervisors wish to express their sincere appreciation
for your previous service as a member of the Industrial Development Authority. Citizens
so responsive to the needs of their community and willing to give of themselves and their
time are indeed all too scarce.
I am pleased to inform you that, at their meeting held on Tuesday, August 14, 2001,
the Board of Supervisors voted unanimously to re-appoint you as a member of the
Industrial Development Authority for another four year term. Your term will begin on
September 26, 2001, and will expire on September 26, 2005.
State law provides that any person elected, re-elected, or appointed to any public
body be furnished a copy of the Freedom of Information Act. Your copy is enclosed.
State law requires that you take an oath of office before the Clerk of the Roanoke
County Circuit Court. This oath must be administered riot to your participation on this
Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath
administered, and Mr. McGraw has asked that you bring this letter with you.
On behalf of the Supervisors and the citizens of Roanoke County, please accept our
sincere thanks and appreciation for your willingness to accept this appointment.
Sincerely,
Mary H. Allen, CMC
Clerk to the Board of Supervisors
Enclosures
cc: Douglas Chittum, IDA, Secretary
Steven A. McGraw, Clerk, Circuit Court
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P.O. BOX 29800
MARY H. ALLEN, CMC
CLERK TO THE BOARD
Internet E-Mail: mallen@www.co.roanoke.va.us
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(540) 772-2005
FAX (540) 772-2193
BRENDA J. HOLTON
DEPUTY CLERK
Internet E-Mail: bholton@www.co.roanoke.va.us
September 5, 2001
Mr. David Rundgren, Executive Director
New Valley Planning District Commission
P. O. Box 3726
Radford, VA 24143
Dear Mr. Rundgren:
Attached are copies of resolutions adopted by the Roanoke County Board of
Supervisors at their meeting on Tuesday, August 28, 2001, by a unanimous vote.
(1) Resolution 082801-5.a authorizing an agreement for project based
financing by Virginia's First Regional Industrial Facility Authority and
authorizing the execution of such agreement.
(2) Resolution 082801-5.b authorizing an amendment to the New
River Valley Commerce Park Project Participation Agreement for the
withdrawal of Wythe County and authorizing the execution of such
agreement.
If you need further information, please do not hesitate to contact me.
Sincerely,
`~32..~u~...~-
Mary H. Allen, CMC
Clerk to the Board of Supervisors
Enclosures
cc: Doug Chittum, Director, Economic Development
Joseph Obenshain, Senior Assistant County Attorney
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5204 BERNARD DRIVE
MARY H. ALLEN, CMC ROANOKE, VIRGINIA 2401 8-0798 BRENDA J. HOLTON
CLERK TO THE BOARD (540) 772-2005 DEPUTY CLERK
Internet E-Mail: mallen@www.co.roanoke.va.us FAX (540) 772-21 93 Internet E-Mail: bholton@www.co.roanoke.va.us
__
August 20, 2001
Mr. Gary L. Thompson
1751 Stonemill Drive
Salem, VA 24153
Dear Mr. Thompson:
Enclosed is a resolution of appreciation upon your retirement which was
unanimously approved at the August 14, 2001 Board Meeting. On behalf of the Board
of Supervisors of Roanoke County and its citizens, I wish to offer my appreciation for
your many years of capable, loyal and dedicated service to the County.
I am pleased to send you this resolution, and notification that Roanoke County
has purchased a $100 Savings bond in recognition of your years of employment with
the County. This bond will be forwarded to you from the Federal Reserve Bank at a
later date.
If you would like to have your resolution framed, please bring it to the Clerk's
Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any
time. It has been our experience that framed resolutions may be damaged when
mailed.
On behalf of each member of the Board and the citizens of Roanoke County,
please accept this Resolution and savings bond with our best wishes for a productive
retirement and continued success in the future.
Sincerely,
/~ ~ ~ ~
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H. Odell."Fuzzy" MifinSix, Chair
Roanoke County Board of Supervisors
Attachment
cc: Joseph Sgroi, Director, Human Resources
Dr. Betty McCrary, Director, Social Services
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P.O. BOX 29800
5204 BERNARD DRIVE
MARY H. ALLEN, CMC ROANOKE, VIRGINIA 2401 8-0798 BRENDA J. HOLTON
CLERK TO THE BOARD (540) 772-2005 DEPUTY CLERK
Internet E-Mail: mallen@www.co.roanoke.va.us FAX (540) 772-21 93 Internet E-Mail: bholton@www.co.roanoke.va.us
August 20, 2001
Ms. Kay B. Atkins
452 Parkdale Drive
Salem, VA 24153
Dear Ms. Atkins:
Enclosed is a resolution of appreciation upon your retirement which was
unanimously approved at the August 14, 2001 Board Meeting. On behalf of the Board
of Supervisors of Roanoke County and its citizens, I wish to offer my appreciation for
your many years of capable, loyal and dedicated service to the County.
I am pleased to send you this resolution, and notification that Roanoke County
has purchased a $100 Savings bond in recognition of your years of employment with
the County. This bond will be forwarded to you from the Federal Reserve Bank at a
later date.
If you would like to have your resolution framed, please bring it to the Clerk's
Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any
time. It has been our experience that framed resolutions may be damaged when
mailed.
On behalf of each member of the Board and the citizens of Roanoke County,
please accept this Resolution and savings bond with our best wishes for a productive
retirement and continued success in the future.
Sincerely,
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H. Odell "Fuzzy'~~~~nix, Cha'
Roanoke County Board of Supervisors
Attachment
cc: Joseph Sgroi, Director, Human Resources
Dr. Betty McCrary, Director, Social Services
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Board of Supervisors
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
H. Odell "Fuzzy" Minnix, Chairman Bob L. Johnson
Cave Spring Magisterial District Hollins Magisterial District
Joseph B. "Butch" Church, Vice-Chairman Joseph McNamara
Catawba Magisterial District Windsor Hills Magisterial District
August 16, 2001 Harry C. Nickens
Vinton Magisterial District
Mr. Vince Reynolds
4229 Toddsbury Drive
Vinton, VA 24179
Dear Mr. Reynolds:
The members of the Roanoke County Board of Supervisors have asked me to
express their sincere appreciation for your many years of service on the Clean Valley
Council.
Citizens, like you, who are responsive to the needs of their community and are
willing to donate their time and talent toward making Roanoke County a better place to live
are special people. Roanoke County is fortunate to have benefitted from your unselfish
contribution to our community.
Allow me to personally thank you for the time that you served on this Board, and as
a small token of appreciation, we enclose a Certificate of Appreciation for your service to
Roanoke County.
Sincerely,
~~ / ~~
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H. Odell "Fuzzy" Minnix, Chairman
Roanoke County Board of Supervisors
Cave Spring Magisterial District
Enclosure
cc: Ms. Ann Masters, Executive Director
Clean Valley Council
OFFICE:
(540)772-2005
FAX:
(540)772-2193
VOICE MAIL:
(540) 772-2170
E-Mail
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MARY H. ALLEN, CMC
CLERK TO THE BOARD
Internet E-Mail: mallen@www.co.roanoke.va.us
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(540) 772-2005
FAX (540) 772-2193
BRENDA J. HOLTON
DEPUTY CLERK
Internet E-Mail: bholton@www.co.roanoke.va.us
August 16, 2001
Mr. Dennis "Chip" Harris
Production Manager
Roanoke Times
P. O. Box 2491
Roanoke, VA 24010
Dear Mr. Harris:
I am pleased to inform you that, at their meeting held on Tuesday, August 14, 2001,
the Board of Supervisors voted unanimously to appoint you to the Clean Valley Council for
a two year term beginning June 30, 2001, and ending June 30, 2003.
State law provides that any person elected, re-elected, appointed, or re-appointed
to any public body be furnished a copy of the Freedom of Information Act. Your copy is
enclosed.
On behalf of the Supervisors and the citizens of Roanoke County, please accept our
sincere thanks and appreciation for your willingness to accept this appointment.
Sincerely,
Mary H. Allen, CMC
Clerk to the Board of Supervisors
Enclosure
cc: Ms. Ann Masters, Executive Director
Clean Valley Council
P. O. Box 523
Roanoke, VA 24003
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Brenda Holton - Re: Sewer Use ordinance Page 1
From: Sue Patterson-Bane
To: Brenda Holton
Date: 8/9/01 8:24AM
Subject: Re: Sewer Use ordinance
Yes. And Bob said something about new maps so I would think you will be getting them this morning.
»> Brenda Holton 08/08/01 05:12PM »>
Sue, there is one more reference to Section 1 in the two paragraph of WHEREAS. Should this be taken
out?
Thanks, Brenda
»> Sue Patterson-Bane 08/08/01 04:18PM »>
I have made the changes -Bob Benninger said take out the referece to $30 feet altogether. He said he
will have new maps for you early in the morning.
Sue
»> Brenda Holton 08/08/01 03:39PM »>
Sue, thanks for the ordinance. I also need you to send me the Orchards one.
Gary is here and made a couple of changes to the ordinance. I can do it or you can. (take out
references to Section 1, and on page 3, (d) plus $40 x length of road frontage in excess of 250 feet)
»> Sue Patterson-Bane 08/08/01 03:32PM »>
is attached
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MEMORANDUM ALFRED C•TREASURO R CFO, CGT
TO: Chairman & Members
Roanoke County Board of Supervisors
FROM: Alfred C. Anderson
Treasurer
DATE: August 9, 2001
SUBJECT: Investment Policy Amendments
In March of this year I accepted a speaking engagement issued by the Michigan Association of
County Treasurers. I shall be at their annual conference that ends on August 15. I shall be
unable to attend your Board meeting of August 14. It is my understanding that the Board action
related to changes in the investment policy will be postponed until August 28.
As I noted to the Board in 1987, the policy is a living document and would need to be amended
from time to time to address changing circumstances. Probably the most famous was the
paragraph that I requested that listed the exotic investments that were to be prohibited. This was
to insure that our Investment Policy would remain conservative and it made official the practice
of the Treasurer of not investing in questionable paper.
Therefore, I will support the amendment of the Investment Policy to make official to include a
limitation of $1,000,000 in any one Al-P1 prime commercial paper investment. This is the
correct and conservative action to take.
c: Elmer Hodge
Paul Mahoney
P.O. BOX 21009 • ROANOKE, VIRGINIA 24018-0533 • (540) 772-2056 • FAX (540) 772-7514
aandersonQco.roanoke.va.us
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