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HomeMy WebLinkAbout1/22/2002 - RegularWorking- Document -Subject to Revision ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JANUARY 22, 2002 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7 p.m. and on Saturday at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ALL PRESENT AT 3:00 P.M. 2. Invocation: The Reverend Tommy London First Baptist Church Cloverdale, VA 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS JPM ASKED TO ADD TWO WORK SESSIONS, ITEM P-2. DISCUSSION OF BOARD RETREAT AND P-3 DISCUSSION ON POTENTIAL AQUATIC COMPLEX. ECH ADDED CLOSED MEETING, ITEM 2.2-3711.A (5) DISCUSSION OF PROSPECTIVE BUSINESS OR INDUSTRY IN A REGIONAL INDUSTRIAL PARK. 1 C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS 1. Recognition of the Roanoke County Fire and Rescue Department and Induction into the Bullard Save-A-Life Club for use of the Bullard Thermal Imaging camera. (Richard Burch, Fire and Rescue Chief) BATTALION CHIEF CHARLIE KING LT. JEFF LAWSON FIREFIGHTER LYNN HUDSON VOLUNTEER FIREFIGHTER TODD HANSON RECOGNIZED BY TOM KRAHLING OF BOLLARD THERMAL IMAGING COMPANY FOR SAVINGS LIVES WITH THE USE OF THEIR CAMERA. D. BRIEFINGS 1. Briefing on annual reassessment process. (William Driver, Director of Real Estate Valuation) PRESENTED BY BILLY DRIVER E. NEW BUSINESS 1. Presentation from the U. S. Marine Corps Reserve Unit and the Marine Corps League and appropriation of $7,500 proceeds from the 6h Annual Marine Mud Run. (Pete Haislip, Parks, Recreation and Tourism Director) A-012202-1 JPM MOTION TO APPROPRIATE $7,500 TO THE CAMP ROANOKE FUND URC CHECK AND PLAQUE PRESENTED TO EDDIE FORD, AND ROANOKE COUNTY BY MARINE CORPS LEAGUE COMMANDANT MIKE SHEPHERD AND RACE DIRECTOR JEFF BAKER AND OTHER MEMBERS OF THE MARINE CORP LEAGUE. JBC PRESENTED CERTIFICATES OF RECOGNITION TO MARINE CORPS LEAGUE AND MARINE CORPS RESERVE UNIT. 2. Authorization to enter into an agreement with Roanoke Gas to extend a natural gas line into the Center for Research and Technology. (Jill Loope, Assistant Director, Economic Development) 2 A-012202-2 JPM MOTION TO AUTHORIZE AGREEMENT URC F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. HCN MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 2/26/02 URC 1. First reading of ordinance to obtain a Special Use Permit to operate a Home Occupation for a beauty salon on .27 acres located at 5704 Malvern Road, NW, Hollins Magisterial District upon the petition of Betty J. F. Henderson. 2. First reading of ordinance to obtain a Special Use Permit for a private kennel on 1.50 acres located at 5606 Barns Avenue, Hollins Magisterial District upon the petition of Jerry and Donna Green. G. FIRST READING OF ORDINANCES NONE H. SECOND READING OF ORDINANCES NONE I. APPOINTMENTS 1. Blue Ridge Behavioral Healthcare Board of Directors 2. Building Code Board of Adjustments and Appeals serving as Fire Code Board of Appeals 3. Grievance Panel 4. League of Older Americans Advisory Council 3 5. Library Board RCF NOMINATED MS. TOBIE MCPHAIL TO A 4-YEAR TERM EXPIRING 12/31 /2005. 6. Roanoke County School Blue Ribbon Committee 7. Roanoke Valley Regional Pound Facility Advisory Board A-012202-3 JOHN CHAMBLISS APPOINTED BY URC AT ECH'S RECOMMENDATION J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-012202-4 HCN MOTION TO APPROVE CONSENT AGENDA URC 1. Approval of Minutes -August 28, 2001, September 11, 2001. 2. Confirmation of Committee appointments to the Roanoke Regional Airport Commission, Roanoke Valley-Allegheny Regional Commission, and Southwest Development Financing, Inc. A-012202-4.a 3. Acceptance of $1,251.60 donation from the FAB 5K Race held in August 2001. A-012202-4.b 4, Request from Sheriff s Office to accept federal grant in the amount of $66,862 from the Department of Criminal Justices Services to upgrade the new Jail Management System and Civil Process Service software. A-012202-4.c 4 5. Acceptance of the remaining portion of Buckland Mill Road into the Virginia Department of Transportation Secondary System. R-012202-4.d K. REQUESTS FOR WORK SESSIONS NONE L. REQUESTS FOR PUBLIC HEARINGS NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS 1. Bill Waddell. 5719 Oakland Blvd. Asked why three homes with differing assessments were all increased exactly $4,000, which resulted in the most expensive home having the least percentage increase ECH responded the would investigate and report back. 2. Ann Motley, 5725 Oakland Blvd. noted that the real estate tax rate since 1990 has gone down from $1.15 to $1.12 as of last year and advised it was difficult for seniors to pay the increased tax assessments 3. David Courey, 3419 Ashmeade Dr. expressed concern about increased assessments and proposed that a renter's tax be introduced since the bulk of the taxes are on homeowners that a private firm be contracted to handle assessments which could save money, and that the real estate tax rate be lowered. N. REPORTS JPM MOTION TO RECEIVE AND FILE - URC General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5 5. Statement of the Treasurer's Accountability per investment and portfolio policy as of December 31, 2001 6. Report from VDOT of changes to the Secondary Road System in December 2001 7. 2001 Annual Report from the Disability Services Board 8. Report of claims activity for the self-insurance program as of December 31, 2001 O. CLOSED MEETING pursuant to Code of Virginia 2-2-3711.A (5) DISCUSSION OF A PROSPECTIVE BUSINESS OR INDUSTRY TO BE LOCATED IN A REGIONAL INDUSTRIAL PARK. HOM MOTION TO GO INTO CLOSED MEETING AT 4:09 P.M. URC HOM LEFT MEETING AT 4:40 P.M. P. WORK SESSION (4T" FLOOR CONFERENCE ROOM) 1. Budget work sessions (Brent Robertson, Budget Director) a. Mid-year revenues and sales tax b. Update on General Assembly PRESENTED BY ECH AND BRENT ROBERTSON BOARD CONSENSUS TO BALANCE BUDGET WITHOUT USING UNAPPROPRIATED BALANCE TO MAKE UP THE DEFICIT. HCN ASKED FOR BUDGET WORK SESSION ON 2/26/02 TO DISCUSS WHERE THE COUNTY STANDS AT THAT TIME WITH LOCAL AND STATE REVENUES. RCF ASKED FOR INFORMATION AT THE 2/26/02 WORK SESSION ON 7 MONTHS ACTUAL REVENUES AND EXPENDITURES COMPARED TO THE SAME TIME LAST YEAR. 2. Discussion on Board Retreat ECH AND JBC DESCRIBED THE PLANS FOR THE RETREAT WHICH WILL BE HELD 2/16/02 AT TANGLEWOOD MALL AND WILL INCLUDE TWO HOUR SEGMENT WITH THE SCHOOL BOARD AND TWO HOUR SEGMENT WITH MEMBERS OF THE BUSINESS COMMUNITY AND DISCUSSION OF OTHER 6 COUNTY ISSUES WITH BOS AND COUNTY STAFF. 3. Discussion on proposed Aquatic Center JPM ADVISED THAT THE BOARD RECEIVED LETTER FROM A CITIZEN SUGGESTING THAT THE LOCAL GOVERNMENTS JOINTLY FUND A 50- METER POOL LARGE ENOUGH TO HOST STATEWIDE SWIM MEETS JPM NOTED THAT HE SUPPORTED USING LAST YEAR'S SURPLUS TO ENCOURAGE TOURISM AND WE NEED TO LOOK AT THE DEVELOPMENT OF SOME SPORTS FACILITIES TO INCREASE SPORTS EVENTS IN THE ROANOKE VALLEY. PETE HAISLIP NOTED THAT A 50 METER POOL WOULD BE OUTDOORS AND ONLY FOR HIGH SCHOOL SWIM TEAMS. EVENING SESSION JBC ANNOUNCED THAT HOM LEFT THE MEETING AT 4:40 P.M BECAUSE HE HAD TO GO OUT OF TOWN AND THAT THE CLOSED MEETING LASTED FROM 4:10 TO 4:40 P.M. Q. CERTIFICATION RESOLUTION R-012202-5 JBC MOTION TO RETURN TO OPEN SESSION AND ADOPT CERTIFICATION RESOLUTION URC WITH HOM ABSENT R. PUBLIC HEARINGS NONE S. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to obtain a Special Use Permit for 2.24 acres for an accessory apartment located at 2929 Elderwood Road, Catawba Magisterial District, upon the petition of Robert Finck. (Janet Scheid, Chief Planner) 0-012202-6 JBC MOTION TO ADOPT ORDINANCE WITH CONDITION ADDED BY HCN THAT THE ACCESSORY APARTMENT WILL BE LIMITED TO USE DESCRIBED IN PETITION AND WILL NOT BE RENTED OUT. URC WITH HOM ABSENT 2. Second reading of ordinance amending ordinance 062601-13 by the creation of a new precinct (Wildwood Precinct #108), altering the boundaries of Glenvar Precinct #103, and changing the polling place for Glenvar Precinct #103 in the Catawba Magisterial District. (Paul Mahoney, County Attorney) 0-012202-6 JBC MOTION TO ADOPT ORDINANCE URC WITH HOM ABSENT T. CITIZEN COMMENTS AND COMMUNICATIONS 1. Michael Roop, President of the Mt Pleasant Civic League, noted that his Civic League was opposed to I-73 and had made several requests to the Board that they adopt a resolution in opposition He noted that he received a copy of a Community Impact Assessment Brochure and that the requirements include community meetings with various agencies such as civic leagues that would be impacted by major projects He advised that VDOT has not met with the Mt. Pleasant Civic League to discuss the impact of I-73 even though VDOT has been invited and felt the resolutions adopted by the Board of Supervisors supporting 1-73 were not in compliance with federal law and regulations. JBC asked PMM to investigate and report back. U. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Church: Advised that he felt that little by little and daffy day the Board is trying to make Roanoke County a better place to live. He encouraged everyone to take an active part in their government V. ADJOURNMENT JBC ADJOURNED THE MEETING AT 7:16 P.M. PLEASE NOTE: THE MEMBERS OF THE BOARD OF SUPERVISORS THE COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY PLAN TO BE IN RICHMOND ON JANUARY 31 2002. TO ATTEND LEGISLATIVE DAY ACTIVITIES. ~ (iOANp,S.~ ti • y t z ~, 2 a rasa (~~ixxt#g ~# ~~~x~a~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JANUARY 22, 2002 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7 p.m. and on Saturday at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS 1. Recognition of the Roanoke County Fire and Rescue Department and Induction into the Bullard Save-A-Life Club for use of the Bullard Thermal Imaging camera. (Richard Burch, Fire and Rescue Chief) D. BRIEFINGS 1. Briefing on annual reassessment process. (William Driver, Director of Real Estate Valuation) 1 ®Recycled Paper f E. NEW BUSINESS 1. Presentation from ,the U. S. Marine Corps Reserve Unit and the Marine Corps League and appropriation of $7,500 proceeds from the 6h Annual Marine Mud Run. (Pete Haislip, Parks, Recreation and Tourism Director) 2. Authorization to enter into an agreement with Roanoke Gas to extend a natural gas line into the Center for Research and Technology. (Jill Loope, Assistant Director, Economic Development) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules fhe Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of ordinance to obtain a Special Use Permit to operate a Home Occupation for a beauty salon on .27 acres located at 5704 Malvern Road, NW, Hollins Magisterial District upon the petition of Betty J. F. Henderson. 2. First reading of ordinance to obtain a Special Use Permit for a private kennel on 1.50 acres located at 5606 Barns Avenue, Hollins Magisterial District upon the petition of Jerry and Donna Green. G. FIRST READING OF ORDINANCES H. SECOND READING OF ORDINANCES APPOINTMENTS 1. Blue Ridge Behavioral Healthcare Board of Directors 2. Building Code Board of Adjustments and Appeals serving as Fire Code Board of Appeals 2 r 3. Grievance Panel 4. League of Older Americans Advisory Council 5. Library Board 6. Roanoke County School Blue Ribbon Committee 7. Roanoke Valley Regional Pound Facility Advisory Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -August 28, 2001, September 11, 2001. 2. Confirmation of Committee appointments to the Roanoke Regional Airport Commission, Roanoke Valley-Alleghany Regional Commission, and Southwest Development Financing, Inc. 3. Acceptance of $1,251.60 donation from the FAB 5K Race held in August 2001. 4, Request from Sheriff's Office to accept federal grant in the amount of $66,862 from the Department of Criminal Justices Services to upgrade the new Jail Management System and Civil Process Service software. 5. Acceptance of the remaining portion of Buckland Mill Road into the Virginia Department of Transportation Secondary System. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS 3 N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of the Treasurer's Accountability per investment and portfolio policy as of December 31, 2001 6. Report from VDOT of changes to the Secondary Road System in December 2001 7. 2001 Annual Report from the Disability Services Board 8. Report of claims activity for the self-insurance program as of December 31, 2001 O. CLOSED MEETING pursuant to Code of Virginia 2-2-3711.A P. WORK SESSION (4T" FLOOR CONFERENCE ROOM) 1. Budget work sessions (Brent Robertson, Budget Director) a. Mid-year revenues and sales tax b. Update on General Assembly EVENING SESSION Q. CERTIFICATION RESOLUTION R. PUBLIC HEARINGS S. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to obtain a Special Use Permit for 2.24 acres for an accessory apartment located at 2929 Elderwood Road, Catawba Magisterial District, upon the petition of Robert Finck. 4 f (Janet Scheid, Chief Planner) 2. Second reading of ordinance amending ordinance 062601-13 by the creation of a new precinct (Wildwood Precinct #108), altering the boundaries of Glenvar Precinct #103, and changing the polling place for Glenvar Precinct #103 in the Catawba Magisterial District. (Paul Mahoney, County Attorney) T. CITIZEN COMMENTS AND COMMUNICATIONS U. REPORTS AND INQUIRIES OF BOARD MEMBERS V. ADJOURNMENT PLEASE NOTE: THE MEMBERS OF THE BOARD OF SUPERVISORS THE COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY PLAN TO BE IN RICHMOND ON JANUARY 31, 2002. TO ATTEND LEGISLATIVE DAY ACTIVITIES. 5 ACTION NO. ITEM NUMBER G~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 22, 2002 AGENDA ITEM: Recognition of Roanoke County Fire and Rescue and Induction into the Bullard Save-A-Life Club for actions taken while using the Bullard Thermal Imager on the scene of a house fire in May 2001. COUNTY ADMINISTRATOR'S COMMENTS: 7 BACKGROUND: Roanoke County Fire and Rescue with the support of the Board of Supervisors has pursued the goal of purchasing Thermal Imager Cameras for the department to aid on the scene. This new technology can result in more expedient attacks on the source of fires, better evaluation of the structural integrity as firefighters work inside, and quicker location of victims. Ultimately, this device does save lives. SUMMARY OF INFORMATION Roanoke County Fire and Rescue personnel responded to a house fire on the evening of May 8, 2001. They arrived on the scene to find flames coming out of the rear of the house. Lt. Jeff Lawson, Medic/Firefighter Lynn Hudson and Volunteer Firefighter/EMT Todd Hanson entered the structure. Lt. Lawson was operating the Bullard Thermal Imager. Battalion Chief Charlie King, incident commander, was viewing the transmitted image from Lt. Lawson's camera. Chief King observed that the floor was slanting and the rafters appeared as though they were about to fall through the ceiling space. He called for an emergency evacuation. Within one minute, the hallway floor fell in where . ,.. r C-~ the firefighters had been previously fighting the fire. Chief King estimates that the effective use of thermal imaging saved these firefighters' lives. Tom Krahling of Bullard will be present at the meeting to induct Roanoke County Fire and Rescue into the Save-A-Life Club. Roanoke County will be the 19th locality in the United States to be inducted into this club. In the State of Virginia, Charlottesville is the only other locality to be awarded this honor. Respectfully submitted, Richard E. Burch, Jr. Chief, Fire and Rescue Dept. Approved by, ~~~ Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved () Motion by: Church _ _ _ Denied () Flora _ _ _ Received () McNamara- _ _ Referred () Minnix _ _ _ To () Nickens _ cc: File . . ACTION NO. ITEM NUMBER ~ ' 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 22, 2002 AGENDA ITEM: Briefing on 2002 Annual Reassessment Process COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff would like to present to the public and the Board of Supervisors information that pertains to the 2002 annual reassessment. We would like to present three topics to the Board and the public. They are: a) Increase in Tax Base and Market Factors b) Reassessment Process /Review and Equalization Schedule c) Senior and Disabled Citizen Tax Relief -Increase in income level eligibility The total increase in assessed values was 6.13%. Values of existing real estate increased 4.08% and new construction accounted for 2.05%. Two market factors that attributed to the increase were the low interest rates and the increase in the number of sales. Sales between 2000 and 2001 increased 13%. Reassessment notices were mailed the first week of January, and our informal hearings will take place from January 16th to the 25th Citizens may schedule an appointment with appraisers or may discuss concerns by phone. Appraisers will conduct office or field reviews of properties during the month of February, and notification to citizens should be completed by the end of February. Following notification citizens may continue their appeal to the Board of Equalization. In closing we would like to notify the public that last year the Board of Supervisors increased the income levels for the Senior and Disabled Citizens Exemption from $30,000 to $50,000 in an effort to assist senior citizens and permanently disabled persons on fixed incomes. To apply for this program citizens need to contact the Commissioner of Revenue's Office on or before March 31, 2002 to apply for this program. ~~ Respectfully Submitted by: Approved by: /~ William E. Driver Elmer C. odge Director of Real Estate Valuation County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Church _ _ Flora _ _ _ McNamara- Minnix _ _ _ Nickens _ _ _ ~ Mary Allen -Board of Supervisors briefing Jan 2002.ppt Page 1 " ' :~ -- ,.~ - _ :; ~ } , ~~ ~'~~ wva L ~ . r `` ~, ~-~ Roanoke Countll Real Estate Valuation 2002 Reassessment Briefing Board of Supervisors January 22, 2002 William E. Driver, Director Mary Allen -Board of Supervisors briefing Jan 2002.ppt r~ <~ ~. .~« f 2002 Reassessment - Market Value Increase - New Construction Increase - - Total Value Increase 4.08% + 2.05° 6.13% ~4 Market factors that attributed to increase are: - Low mortgage interest rates - Increase in number of sales (13%) Year 2000 = 1.703 sales Year 2001• = 1930 sales ~~r ~..~ Page 2 Mary Allen -Board of Supervisors briefing Jan 2002.ppt Hearing Process ~4 E ~~: ;.v~. `. Notices mailed 1St week of January 2002 - Informal hearings -January 16t"-25t" To schedule an appointment or speak with an appraiser, call 772-2035 x0 - Reviews in February 2.002 - Board of Equalization - Meets monthly or as required To schedule an appointment with the 130E, call 772-2035 x216 ~~ Page 3 Mary Allen -Board of Supervisors briefing Jan 2002.ppt Page 4 ~~ Real Estate Tax Relief . ~,. S j i ~ ~'_ ~. - In 2001, the Board of Supervisors voted to ^~ v' ~_ increase the income levels for the Senior and Disabled Citizen's .Exemption from $30,000 to $50,000 in an effort to assist = senior citizens and permanently disabled ~: persons. - To apply for this program, citizens need to - ~~ contact the Commissioner of Revenue's ~Ft. office at 772-2048, on or before March 31, 2002. ~~i ~~~~ ___----~ AGENDA ITEM NO. APPEARANCE REQUEST ORDINANCE '/ CITIZEN COMMENTS PUBLIC HEARING P _ ~` SUBJECT:. ~w'1 ~ -- ,~-- C~.S.J~~S'I'l~~-(.~1. , I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW: • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognizeSpeaker and audience members is not allowed. `~~TU ~ ~ ~03 `~~~~~ • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: v~ ~ i ~ I/lld.~, ~ ~.~, ~ ADDRESS: ~~~~ ~~` ~ ~~ ~~ PHONE: f~~ ~ -'`t'~ '/, ~-- ~ ~~~ ~ APPEARANCE (~': EQU EST EM NO. I -_T PUBLIC HEARING ORDINANCE ~ CITIZEN COMMENTS SUBJECT:.-~~~~ ~ - ~ ~ e'er ~'VO ~.tl..~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW: • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements andlor comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~"~ ~ ,~~ M ~ ~ ~- ~ ADDRESS: J 72 5 C°~A-K ~-- ~-ry t~ 1~j ~.~1 ~ ` PHONE: ~ ~ ~ 4-- `~ 5 33 A-012202-1 ACTION'NO. ITEM NUMBER ~' 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 22, 2002 AGENDA ITEM: Presentation from the U. S. Marine Corps Reserve Unit and the Marine Corps League and appropriation of $7,500 proceeds from the 6th Annual Marine Mud Run COUNTY ADMINISTRATOR'S COMMENTS: %Y~~~'~ 1 SUMMARY OF INFORMATION: For the past six years the Marine Corps Reserve Unit, Company B, 4`h Combat Engineer Battalion and the Marine Corps League, in cooperation with the Roanoke County department of Parks, Recreation, and Tourism and many other corporate sponsors has sponsored the Mud Run in Green Hill Park. The event is designed to raise funds for the Toys For Tots program and Camp Roanoke. This event continues to be one of the largest and most successful running events in the Valley and has received wonderful media support from around the state. It is a family event that includes runners from ages three years old to the 70's. This year the contribution to Camp Roanoke from the Marines was $7,500 and brings the total amount contributed to $27,200. Attending the meeting to make the presentation of the check will be Marine Corp League Commandant Mike Shepherd and Race Director Jeff Baker, and others who were involved in the Marine Mud Run. They will also present plaques to Eddie Ford, Parks, Recreation and Tourism and to the County of Roanoke for their participation and support of the event. The County is deeply grateful to the Marine Corps League and the U. S. Marine Corps Reserve Unit for their financial support of Camp Roanoke over the years and will present to them Certificates of Recognition expressing our appreciation. FISCAL IMPACT: The funds will be added to the Camp Roanoke renovation fund. STAFF RECOMMENDATION: ~' f Staff recommends that the Board accept the $7,500 check and appropriate the funds to the Camp Roanoke renovation fund, and that the Marine Corps Reserve Unit and Marine Corps League be presented Certificates of Recognition for their financial support of Camp Roanoke for six years. Respectfully submitted, Approved by, cl~~ -- ~~ Elmer C. Hodge County Administrator Pete Haislip, Director Parks, Recreation and Tourism ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph McNamara to Church _ x Denied () appropriate $7,500 to the Camp Roanoke Flora _ x _ Received () Fund McNamara- x Referred () Minnix _ x To () Nickens - x _ cc: File Pete Haislip, Director, Parks, Recreation & Tourism Dan Morris, Director, Finance ~~`~ 1 ~II~~~,~ u~ ~ ~~~~~~ CERTIFICATE OF RECOGNITION AWARDED TO U: ~. ~JCAIKII~IE ~I~I'~- KE~.'~lE Ul'~IIT In appreciation of their continued suppart of Camp ftoanol~e ^ For the past six years, the Marline Corps Reserve Unit, Company B, 4ch Combat Engineer Battalion, and the Marine Corps League, in cooperation with the Roanoke County Department of Parks, Recreation ~ Tourism and other corporate sponsors, have hosted the Marine Mud Run in Green dill Park. ^ This event is designed to raise ffunds for the Toys for Tots Program and Camp Roanoke. ^ This event continues to be one of the largest and most successful running events in the Valley, receiving media support from around the state and includes runners from ages three years old to the ?0's. ^ The contribution from the Marines this year was $7,500 and brings the total amount contributed to $27,200. Presented this lath day of January , 2®02 Signature Joseph B. "Butch'° Church Chairman, Roanoke County Board of Supervisors Title Elmer C. Hodge, County Administrator ~~ CERTIFICATE OF RECOGNITION AWARDED TO I~ARII~IE ICt~RPS LE~C~iJE In appreciation of their continued support of Camp Roanoke ^ For the past six years, the Marine Corps Reserve Unit, Company B, t#cn Combat Engineer Battalion, and the Marine Corps League, in cooperation with the Roanoke County Department of Parks, Recreation ~ Tourism and other corporate sponsors, have hosted the Marine Mud Run in Czreen liiil Park. ^ This event is designed to raise funds for the Toys for Tots Program and Camp Roanoke. ^ This event continues to be one of the largest and most successful running events in the Valley, receiving media support from around the state and includes runners from ages three years old to the 70's. ^ The contribution from the Marines this year was $?,500 and brings the total amount contributed to $27,200. 'resented this 22th day of January 2002 Signature Joseph B. "Butch" Church Chairman, Roanoke County Board of Supervisors Title Elmer C. dodge, Gounty Administrator ACTION NO. ~-012202-2 ITEM NUMBER ~''~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER FETING DATE: January 22, 2002 AGENDA ITEM: Authorization to enter into an agreement with Roanoke Gas to extend a natural gas line into the Center for Research and Technology. COUNTY ADMINISTRATOR'S COMMENTS: ~~ BACKGROUND: The 457-acre Center for Research and Technology has been undergoing infrastructure improvements since 1998. To date, preliminary roads have been established, water and sewer lines extended, and a site has been preliminarily graded for development purposes. The extension of the gas line to the park is the next phase of improvement critical to the future development success of the CRT, and is necessary for the Novozymes project. SUMMARY OF INFORMATION: It is proposed that Roanoke County enter into an agreement with Roanoke Gas Company to construct a natural gas line into the CRT. The proposed extension consists of 15,624 feet of line with a 6-inch minimum line from Rt. 460 to the entrance to the CRT, and a 4-inch minimum line within the park. The cost of the line extension is to be paid by Roanoke County initially, with the monies being reimbursed by Roanoke Gas as the County attracts new tenants to the park. The County will have six years to recruit enough users on the system to fulfill the terms of the agreement, which should pay for the cost of the construction. It is estimated that the entire cost of the line will be covered by the gas use projected by Novozymes, upon implementation of the first two phases of their development. FISCAL IMPACT: $152,000, to be reimbursed by Roanoke Gas, as the County secures new users on the line. Funds are available in the CRT account. STAFF RECOMMENDATION: Staff recommends approval of the Agreement. As funds are recovered from Roanoke Gas they will be redeposited into the CRT account. '" '~- Respectfully Submitted by Approved by: ~;~~~ Jill Loope Elmer C. Hodge Assistant Director of Economic County Administrator Development ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph McNamara to Church _ x _ Denied () authorize agreement Flora _ x Received () McNamara- x Referred () Minnix _ x To () Nickens _ x cc: File Jill Loope, Assistant Director, Economic Development Paul M. Mahoney, County Attorney Danial Morris, Director, Finance Vickie Huffman, Assistant County Attorney "'"' AGREEMENT THIS AGREEMENT, made and entered into this day of , 2002, by and between the ROANOKE GAS COMPANY, a Virginia Corporation ,its successors and assigns, party of the first part, (hereinafter referred to as the "Gas Company"), and the BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, a political subdivision of the Commonwealth of Virginia, its successors or assigns, party of the second part (hereinafter referred to as "Roanoke County"). WITNESSETH: WHEREAS, Roanoke County and Roanoke Gas Company desire to extend natural gas service to the Roanoke County Center for Research and Technology ("RCCRT"), the County's new business center located offof Interstate 81 at Exit 132 west of Salem; and, WHEREAS, there are no current users or prospective users of natural gas in RCCRT that would economically justify the investment by the Gas Company required for pipeline construction to and inside the center; and, WHEREAS, Roanoke Gas Company has a policy that requires contributions by the user or developer to fund the portion of pipeline extensions not economically justified by reasonably projected customer usage; and, WHEREAS, Roanoke Gas Company estimates the cost to extend service to and inside RCCRT to be $152,000; and, WHEREAS, Roanoke County has determined that the Gas Company is the sole source practicably available for the services and reimbursement terms which are the subject of this agreement. NOW, THEREFORE, in consideration of the mutual covenants and conditions herein, and other good and valuable consideration, the receipt of which is hereby acknowledged by each of the parties, the parties hereby agree as follows: 1. Roanoke Gas Company agrees to obtain all necessary easements and to construct a natural gas line to and inside RCCRT, generally as shown on Exhibit A attached hereto, hereinafter referred to as the "project". The location and width of the easement(s) to be granted by Roanoke County shall be subject to approval by the Board of Supervisors of Roanoke County. The project L~. "" shall include a minimum of a 6" diameter plastic line to be extended approximately 6,324 feet to the RCCRT entrance and a minimum of a 4" diameter plastic line to be extended 9,300 feet within RCCRT, for an estimated total footage of 15,624 feet at an estimated average cost of $9.73 per foot. The project shall be completed as soon as practical, but in any event no later than August 1, 2002, assuming no delays caused by the Virginia Department of Transportation. 2. Prior to commencement ofconstruction,Roanoke County agrees to pay Roanoke Gas Company the sum of $152,000 toward the cost of the project. 3. Upon completion of the project, Roanoke Gas Company will provide Roanoke County an accounting of the actual costs of the project. If the actual cost is less than $152,000, Roanoke Gas Company agrees to immediately refund the difference to the County. If the actual cost is greater than $152,000, Roanoke Gas Company will absorb the increase. In the event that Roanoke Gas Company fails to complete the project or fails to complete it within the time period specified above, excepting for delays that might arise as a result of failure of the Virginia Department of Transportation to grant needed easements in a timely manner, the Gas Company agrees to immediately refund the total amount of $152,000. 4. In the event that a natural gas user(s) or customer(s) locates (acquires or leases property and commences construction) in Roanoke County's business park (including any expansion areas) during the six year period following the date of execution of this agreement, Roanoke Gas will reimburse to the County all or any portion of the County's funding toward the project that is justified as an economic investment under the Gas Company's main extension policy as provided in the Company Tariff governing the extension of distribution facilities, as reflected in sections 7 & 16 of the Company's approved Tariff as of this date, a copy of which is attached hereto as Exhibit B. Examples of the calculations under the Gas Company's reimbursement policy are attached hereto as Exhibit C. For purposes of calculating reimbursement, the main extension cost shall not exceed $152,000. Reimbursement will be calculated by the Gas Company as of December 31 of each year, and payments will be made within ninety (90) days thereof. 5. This Agreement constitutes the entire agreement between the parties. No modification hereof shall be effective unless in writing and signed by both parties. WITNESS the following signatures and seals: ~"" ROANOKE GAS COMPANY By: (SEAL) John B. Williamson, III Its: Chairman and CEO BOARD OF SUPERVISORS OF Approved as to Form: ROANOKE COUNTY, VIRGINIA By: (SEAL) Vickie L. Huffman Elmer C. Hodge, Jr. Sr. Asst. County Attorney Its: County Administrator STATE OF VIRGINIA, CITY/COUNTY OF ROANOKE, to-wit: The foregoing agreement was acknowledged before me this day of , 2002, by Elmer C. Hodge, Jr., County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission Expires: STATE OF VIRGINIA, CITY/COUNTY OF ROANOKE, to-wit: The foregoing agreement was acknowledged before me this day of , 2002, by John B. Williamson, III, Chairman and CEO, on behalf of Roanoke Gas Company, a Virginia corporation. Notary Public My Commission Expires: ti Z ' c! 14101 ': y ,~ u ~ ~K 4 ~ _ Z ~ i~ ,~ ~ ~ c ~+; ~ ~ ~~ x p' `~ V V 4 T ~ ~ i ~ rf "L` `~ ~ t a ~ ~ 1 l 1 S ,t t + ~"'~ ~~ ~ 4~ i ~~, V, rk'~O~ ~~ /1d .. Q~ \`~~ ~- • • • n N O O N v V U N O ~. O O z H x U a~ ~ a i U N 0 N N 1 O Z a~ O r U O N .~ N ++ N ++ ~ (p N ~ Q 7 ~ Q U c a~ "~ c ~ ~ i m •~ ~ a Q L U t0 ' s ~ .:'. - ts N {~. ~v ~:' 3 Y ~ N ~ C O ~ U N j ~ C ~ p C O d ~ C C ~ N ~ U ` ++ fA C ` ~ 7 U ~ U - a s y, ~ co a a~ ~ ~ O N ~ ~~ o ~~ ~ U +~. ~ F a> (~O N ~ ozS ~ ~- O c N ~ J ~ U E O O ` ,'' N ~ L c J ~ y a N p w- ~ C Q N ~ ~„ + + N O N {N! ~ 7C N f0 f0 i O ~ N C7 ~ ~ ~v iiw C7 w a a v ACTION NO. ITEM NO. ~~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 22, 2002 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances; Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for February 26, 2002 The titles of these ordinances are as follows: 1) The petition of Betty J. F. Henderson to obtain a Special Use Permit to operate a Home Occupation for a Beauty Salon on .27 acres, located at 5704 Malvern Road, NW, Hollins Magisterial District. 2) The petition of Jerry and Donna Green to obtain a Special Use Permit for a Private Kennel on 1.50 acres located at 5606 Barns Avenue, Hollins Magisterial District MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for February 26, 2002. (2J That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1-2, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. ~' ~ Respectfully submitted, ~ , ~~~~ ' Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by . Church Flora McNamara Minnix Nickens No Yes Abs Y , F-~ County of Roanoke For Staff Use Onl COI1lnlunlty DeVelOPTnent Date received: Received by: t~ Planning & Zoning - 2 I ~t ~ o - Application fee: PC/BZA date: 5204 Bernard ~`fv Pp ~ ~ ~ 7 pM Drive.,_ Placards issued: ~ Z/l~w ~ BOS date: Z~ ~o Z P O Box 29800 ~-es 2 I Roanoke, VA 24018-0798 ~ ease Number 2 - 2 ~ 20 0 z (540) 772-2058 FAX (540) - AlL APPLICANTS Check type of application file~d.~-check all that apply) ^ Rezoning 'Special Use ^ Variance Applicants namei address w/zi 5+~ 6 p 2 Phone: f,;,,,L~t1 ~ f4~ -cQ:.~.r..,r ~ pf 5 I bN~ Work: .~r~ ~' ~~ Cell #: rl fi'b' n. K-'. ,~ ? u y ~'o °'~`.~..''"~ Fax No.: Owner's name/address w/zip ~~~` ~~~~ Phone #: Lv~-~~G yo~~-J~ ~ ~~-Y 7~ ~. Fax No. #: Property Location Magisterial District: ~ ` ~~ S ~ / j ~ (U ~ ~~~2 ~;,. ~~~ ~~ v~1z ~~ pt Community Planning area: ~ ~ ~ l ~1 ~ Tax Map No.: ~ ~ (~ _ ~ ~ ~ ~'~ Existing Zoning: '~. Size of parcel(s): Acres: a 7 0.cu. ~ GC • Existing Land Use: S l F- `~_ ~Z <~ ~ ~ ~- ~ 1 «~ ~i. c. REZONING AND SPECIAL USE PER'~IIT,4PPLICAIl~TS {R/S) Proposed Zoning: ~`~- ~ Proposed Land Use: ~V l~^ ~,, S ~ ~-•i ~ S ~ .~u eti I ~_ ~ c~v~~ (~S ~ ~~'"i'~ 1 t Does the par el meet the minimum lot area, width, and frontage requirements of the requested district? Yes ~ No ^ IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes ^ No ^ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ^ No ^ VARL~I~~GE APPLICANTS t Variance of Section{s) of the Roanoke County Zoning Ordinance in order to: tion com/ lete? Pl~ check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS Is the appltca p ARE MISSING OR INCOMPLETE. R/S V R/ V S V Consultation 8 1/2" x 11" concept plan Application fee iL' Metes and bounds description Proffers, if applicable Application ~ Ad~oinin roe owners Justification ,dr'`,~ Water and sewer application ] g p p m' I hereby certify that I am either the owner of the property or the owner-s agent or contract purchaser and am acting with the knowledge and consent of the owner. ~~,~. er},,,~~ ~, ~ ~•wv -~Y;- ~ Owner's Signature `JUSTIFICATION FOR REZONING OR SPECIAL USE PERMIT REQUEST ~~ Applicant The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as ~I the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. C' ,~..~- ~,,~,, rte..-~' ~ .~ d-~-- Ct. C~;-u~.~-z- -- rn~, ,a ~` ~ ~~„~~~~~-- ~~j.. ~ ~~c f~ Lwv ~ 1 ~`"1 ~,~,~. c..=.~ In ~ ~ , "~ ~ '"Yy'~ JUSTIFICATION FOR VARIAI~ICE REQUEST ` ~` Applicant The of Zoning Appeals is required by Section 15.2-2309 of the Code of Virginia to consider the following factors before a variance can be granted. Please read the factors listed below carefully and in your own words, describe how the request meets each factor. If additional space is needed, use additional sheets of paper. 1. The variance shall not be contrary to the public interest and shall be in harmony with the intended spirit and purpose of the Zoning Ordinance. ~ ~ _ L~.~_ h~~ C--' ~ ~~~ '~'''y`", Jam/ .,t,~eJ ~ / S I~ °'~ ~~ ~`~'~~'~'`4~ T~-~'~- TIJ ~O / ~-~ Y 3 Ly~ a 2. The strict application of the zoning ordinance wou~ produce unp ue hardship; a hardshy that approaches confip captiortny(as distinguished from a special privilege or convenience and would rohibit or unreasonabl restrict the use of the ro e 3. The hardship is not shared by other properties in the same zoning district or vicinity. Such hardships should be addressed by the Board of Supervisors as amendments to the Zoning Ordinance. 4. The variance will not be of a substantial detriment to the adjacent properties or the character of the district. CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff ma exem t some of the items or su oest the addition of extra items, but the followin are considered minimum: ALL APPLICANTS a. Applicant name and name of development _ b. Date, scale and north arrow _ c. Lot size in acres or square feet and dimensions ~ ~`~'r~ " ~/,~ d. Location, names of owners and Roanoke County tax map numbers of adjoining properties _ e. Physical features such as ground cover, natural watercourses, flo~lain, etc. f. The zoning and land use of all adjacent properties g. All property lines and easements _ h. All buildings, existing and proposed, and dimensions, floor area and heights _ i. Location, widths and names of all existing or platted streets or other public ways within ar adjacent to the development - j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING AND SPECIAL USE PERMIT APPLICANTS ~5 k. Existing utilities (water, sewer, storm drains) and connections at the site ~/ 0 1. Any driveways, entrances/exits, curb openings and crossovers _ m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections ~'~ ~i~L''-~'`~ -~- o. Locations of all adjacent fire hydrants I ~ ~ ~~"`"'"~^ ate p. Any proffered conditions at the site and how they are addressed ~~~ ~e~ss, Q q. If project is to be phased, please show phase schedule v "`""`~' I certify that all items required in the checklist above are complete. Signa e of applicant Date F~ ~, - -~~ - ~ S. CURTISS MULL, M.D. LEWIS-GAl'.E CLINIC BERTR.AM SPETZLER, M.D. DEA No: AM 5557597 Orthopaedic Surg~;ry, Hand Surgery DEA No. AS 9251252 Spinal Surgery and Sports Medicine Christopher Guth, PA-C MICHAEL W. WOLFE, M.D. 1802 Braehum Drive Salem Virginia 24153 BRIAN A. TOR.R.E, M.D. . BW 3926524 DEA No Offices: ~72-3530 DEA Na. AT 3090088 ALONZO H. MYERS, M.D. Valley View Nfedical Center William C. Atkinson, Jr., PA-C DEA No. AM 2490679 4910 Valley View Blvd. Roanoke, Virginia 24012 Telephone: 265-4210 Office Hours By Appointment 6174 ~ l ;. .~f.' .... Name ..,.. c'' J ,~ ~ ~,ti.' ~. ~ ......... ~"~ ...... ~~c .................. Date ~ .........~~.~_.~. . ,.. ....t. - ' Address LABEL AS TO~~ONTENTS Refill .......................... Times •. ~/~ Within ....................... Months ^ Voluntary Formulary Permitted `"'~f ` " '" ~L~ ^ Dispense as written If neither box is marked, a [/olunta~y Formulary product must be dispensed. PARCELID Page 1 of 1 F~ Parcelid 038.10-03-68.00-0000 Owner Name HENDERSON WILLIAM K & PROPERTY ADDRESS BILLING ADDRESS 5704 MALVERN RD BETTY JFULLER-HENDERSON 5704 MALVERN RD NW ROANOKE VA 24012 ~~ ~~- ~, ~~ s~~~~~~ ~~,;~ http://www.co.roanoke.va.us/engineer/data/billing_address.asp?PARCELID=03 8.10-03-68.00-0000 12/3/01 ROANOKE COUNTY Aplicants name:Bety Jane F. Henderson DEPARTMENT OF Application: SUP COMMUNITY DEVELOPMENT Tax Map No. 38. > 0-3-68 F~ County of Roanoke Community Development - Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 Fnr Staff T ice (~nlv Date received: Received by: l7~ / !2(ZI, D( TW Application fee: ~ 4o PC(BZA date: a (s /d z Placards issued: BOS date: ~ /2~ /O z C'S Case Number 3 -. o 2 f Z ~ ~ 2 ALL APPLICANTS Check type of application filed (check all that apply) ^ Rezoning Special Use ^ Variance Applicants name/address w/zip Phone: 3 ~ c~- _~ ~ ~ ~ ~'~r r ~ ~ o,~,v ~ Gr't Q.,~ Work: 7 8' ~ ~ ' ` ' ~ s ~?-L f R l~ -~S,~UZ ~_ f3 ar+J ~5 ~ Cell #: ~~ .,,,~ SIoD tQ N F ax o.: ~.O a n~v ~. ~ q . ?J~01 ~ Owner's name!address w/zip Phone #: ,~ ~~~ Fax No. #: S ~ ~, Property Location Magisterial District: /~-p L l_ 1 !~ S Sri-woe- a.5 wr+3 rJ~_ Community Planning area: Tax Map No.: 2 ~ 2 O ~ ~ S _ O 3.OD - OC~6U Existing Zoning: (~ Size of parcel(s): Acres: ~ ~ 5 ~ Existing Land Use: ~g S 10 EN7 I A L REZONING AND SPECIAL USE PER.6fIT .~PPLIC,-1 NTS (R/S} ' _ Proposed Zoning: ~ ~ Proposed Land Use: 121 V A? ~ (~ E N N C ~ Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes ~~ No ^ IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes L9'~ No ^ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ^ No ^ V.-IRIANEE APPLICANTS' (Y~ Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: ANY OF THESE IT J Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF EMS ARE MISSING OR INCOMPLETE. R/S V R/S V R/S V Consultation ~ 8 1/2" x 11" concept plan Application fee ~ Application ~ Metes and bounds description = Proffers, if applicable ' Justification - Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the property or the owner=s agent or contract purchaser and am acting with the knowledge and consent of the owner. ~~~~~ Owner's Signature -~ F~ ~f CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or su gest the addition of extra items. but the following are considered minimum: ALL APPLICANTS a. Applicant name and name of development b. Date, scale and north arrow _ c. Lot size in acres or square feet and dimensions _ d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties g. All property lines and easements _ h. All buildings, existing and proposed, and dimensions, floor area and heights _ i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development j, Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING AND SPECIAL USE PERMIT APPLICANTS _ k. Existing utilities (water, sewer, storm drains) and connections at the site 1. .Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour intervals ____ n. Approximate street grades and site distances at intersections _ o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they are addressed q. If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. _ v'-~- Signature of applicant 12 -~ ~ -~ J Date ~i /o ~ ~,-.zP.~-~~~ cL~~ ~ tee. ~vC~ ~ Q v v lam- ~~ ,~ ~-~-~-~-- ~? ~.~~ . ~.~ ~ ~~ ~ ~~ .~ ~ ~ ~~ ~ -~ ~~. ~M~ ,~ ~~~ ~ ~ _~ i y v ~" f j' ~ -ti '' Ej ,' 1' ,) ,~ ,I I t '~. ~~ I {. I !~ r~~__ ~ ~i 1 i 1 ~~ -~ ,~ 1 ~, i- 27. .3~L Ac. G ,\./~~ tee` 4 e~e~s ~°l~ ATED ACREAGE ACREAGE DIMENSION DIMENSION HATE LOCATOR 26.15 26.16 27.13 26.19 27.17 37.07 37.08 Roanoke Scale: 1" = 100' LAST REVISION: 04/29/98 ~~.~C :B ^ M1 M2 Applicant: Jerry & Donna Green Zoning: RI Special zcse Tax Map No. 26.20-5-3 RDANOKE COUNTY DEPARTMENT OF COMMUNITY DEPELOPMENT ACTION NUMBER ITEM NUMBER ~~~"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 22, 2002 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD OF DIRECTORS The three year term of Roger Laplace, County Representative, expired December 31,2001. 2. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS The four year term of David M. Shelton, Jr., Alternate, Fire Code Board of Appeals expired September 23, 2001. The four year term of J. A. Kendricks, Jr., Alternate, Fire Code Board of Appeals expired October 28, 2001 3. GRIEVANCE PANEL The three year term of Raymond C. Denny, Alternate expired October 10, 2001. 4. LEAGUE OF OLDER AMERICANS ADVISORY COUNCIL The one year term of Steven L. Harrah expired on March 31, 2001. 5. LIBRARY BOARD The three year term of Dr. Norma Jean Peters, Hollins Magisterial District, expired December 31, 2001. Dr. Peters has served three consecutive terms and is not eligible for reappointment. 1 ~~ 6. ROANOKE COUNTY BLUE RIBBON COMMITTEE Kimberly Wimmer, representative from the Hollins Magisterial District, has resigned and another individual should be appointed to represent the Board of Supervisors Hollins District on this committee. The School Administration has also received the resignation of Patricia McKinney, the Board of Supervisors at-large representative, and another individual should be appointed as the at-large representative. The Blue Ribbon Committee is close to completing their work and at several Board members' recommendation this committee will be placed on "Inactive" status until such time as the committee begins to meet again. SUBMITTED BY: APPROVED BY: Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ _ Denied () Flora _ _ _ Received () McNamara- _ Referred () Minnix _ _ _ To () Nickens _ _ _ 2 ~ ~~ - A-012202-3 ACTION NO. ITEM NUMBER .- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 22, 2002 AGENDA ITEM: Appointment of Roanoke County Representative to the Advisory Board for the Roanoke Valley Regional Pound Facility COUNTY ADMINISTRATOR'S COMMENTS: -~,(1 ~j~~~ BACKGROUND: The Roanoke Valley Regional Pound Facility is the proposed animal impoundment facility to be owned and operated by the Roanoke Valley SPCA on behalf of the area's local governments. Pursuant to the agreement which the Board of Supervisors approved on December 4, 2001, the participating localities will appoint a member to the Advisory Board. The Advisory Board will be responsible for the following items: - Consider for approval the final design, construction and equipping of the New Pound Facility - Selection of administrator of the facility. - The initial adoption of rules, regulations, policies and guidelines for the operation and maintenance of the New Pound Facility. - Arrangements for financing the construction of the New Pound Facility. - Consider for approval any subcontractor to operate the New Pound Facility other than Animal Care Services, Inc. - Consider for approval the hours of operation. - Receive, review, and consider reports received by it from the RVSPCA including all material reports to be filed by the RVSPCA with any federal, state or local department and/or agency. - Consider for approval the Annual Budget and the Per Diem Charge for the next fiscal year for the New Pound Facility - To set the rate charged to other jurisdictions - To consider for approval any unbudgeted disbursements from the Maintenance Reserve Fund - To receive, review and consider monthly financial reports from the RVSPCA with regard to the New Pound Facility. - To review usage criteria and if necessary revise the Use Percentages as provided in the agreement. v s j ~ ' During the negotiations of the agreement, it was suggested that the local government representative be a Department Head or higher position because of the understanding of policy matters, budget information, personnel issues, and access to the top administration and/or governing body. The RVSPCA is moving ahead with the design drawings for the New Pound Facility and it is necessary to mobilize the Advisory Board to approve the design and begin the process for construction and financing of the facility. FISCAL IMPACT: The New Pound Facility is anticipated to become functional in the Spring of 2003 and will impact the last quarter of the FY 2002- 03 budget. No new monies are requested at this time. RECOMMENDATIONS: The Board of Supervisors is respectfully requested to appoint a staff person to fill this role on behalf of Roanoke County. Respectfully submitted, ohn M. Chambliss, Jr. Assistant Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Appro~y, Elmer C. Hodge County Administrator Motion by: John Chambliss appointed by unanimous roll call vote at Elmer Hodge's recommendation VOTE No Yes Abs Church _ x Johnson _ x _ McNamara- x _ Minnix _ x _ Nickens _ x cc: File John Chambliss, Jr., Assistant County Administrator Roanoke Valley Regional Pound Facility Advisory Board File .w.-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 22, 2002 RESOLUTION 012202-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 22, 2002 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: Approval of Minutes -August 28, 2001, September 11, 2001. 2. Confirmation of Committee appointments to the Roanoke Regional Airport Commission, Roanoke Valley-Alleghany Regional Commission, and Southwest Development Financing, Inc. 3. Acceptance of $1,251.60 donation from the FAB 5K Race held in August 2001. 4, Request from Sheriff's Office to accept federal grant in the amount of $66,862 from the Department of Criminal Justices Services to upgrade the new Jail Management System and Civil Process Service software. 5. Acceptance of the remaining portion of Buckland Mill Road into the Virginia Department of Transportation Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried 1 by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: ~-~~.~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Debbie Pitts, Assistant Director, Recreation Danial Morris, Director, Finance Gerald S. Holt, Sheriff Arnold Covey, Director, Community Development 2 J~ August 28, 2001 489 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 August 28, 2001 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of August, 2001. IN RE: CALL TO ORDER Chairman Minnix called the meeting. to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice-Chairman Joseph "Butch" Church, Supervisors Bob L. Johnson, Joseph McNamara, Harry C. Nickens (Arrived 3:17 p.m.) MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator; Kathi B. Scearce, Community Relations Director IN RE: OPENING CEREMONIES The invocation was given by Gardner W. Smith, Director of Purchasing. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge moved Item E-1, Resolution approving application for the 2001 Fall VPSA Subsidy Sale for $13,745,000 until arrival of School Superintendent Weber August 28, 2001 4,9 County in the State of Virginia; and WHEREAS, Delegate Cranwell, as a result of his outstanding legislative abilities, has been of great assistance to Roanoke County by supporting or sponsoring many of our legislative initiatives including: • Enhanced taxing authority for Roanoke County similar to those allowed in Virginia Cities • Funding for Roanoke County's Police Department • Creation of the Roanoke Regional Airport Commission; and WHEREAS, Delegate Cranwell has also been active in his community serving on the McVitty House Board of Directors, former president of the Dogwood Festival, Roanoke Valley Juvenile Diabetes Foundation Board of Directors, and legal advisor to the Vinton Drug Control Council, Vinton Chamber of Commerce and Vinton, Mount Pleasant and Montvale Rescue Squads. NOW THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation to C. Richard Cranwell for his many years of service to the residents of Roanoke County as a member of the House of Delegates and an active citizen in the Roanoke Valley community; and FURTHER, the Board wishes Delegate Cranwell success in all his future endeavors. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None IN RE: BRIEFINGS 1. Briefin and Presentation from Vir inia Amateur Sorts, Inc. on the 2001 Commonwealth Games of Vir iq nia Peter Lampman, President, Virginia Amateur S orts The presentation was made by Mr. Lampman who also gave the Board a plaque in honor of the County's contributions. Mr. Lampman reported that the Commonwealth Games were instituted in July 1990 to promote and recognize the efforts of amateur athletes in all ages and demographic areas. More than 4,400 athletes competed in 29 sports the first year. In July 2001, 10,041 athletes traveled to compete in 45 sports bringing the 12th year total August 28, 2001 493 obligations to the County. The Board directed staff to review the investment policy and, if necessary, recommend amendments to the investment policy to minimize the possibility of a similar default risk in the future. It was agreed at a work session on July 10, 2001, that the Treasurer would immediately include a cap of $1 million on any one prime quality commercial paper investment, and that this cap would be added to the investment policy and returned to the Board for adoption. The proposed policy includes the following: (1) The "Prudent Investor" standard found on page 7; (2) The diversification percentages and standards found on pages 9 through 11, and; (3) The "prime quality commercial paper" provisions found on pages 16 through 18. . Mr. Anderson advised that in the "Reports" section of the August 14 agenda packet a report called "Investment Summary -Fiscal Year Ended June 30, 2001 summarized investments in the various categories over the past year and the return realized on these various investments. The report noted data on the investment made and the return on commercial paper investments to answer questions posed by the Board during the July 10, 2001 work session. Supervisor McNamara asked that if the County purchases $1 million in commercial paper, is this purchased at a discount? Mr. Anderson responded that the face value is $1 million but it is purchased at a discount. Supervisor Johnson moved to approve amendments with sentence in Board report concerning transfer of authority to the Audit Committee deleted. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix August 28, 2001 495 survey with a presentation of a finished, quality report to the Board of Supervisors. Ms. Scearce recommended that the Board approve appropriating $12,000 from the Board Contingency Fund and awarding the contract to Martin Research. There was no discussion and Supervisor Minnix moved to award contract to Martin Associates and appropriate $12,000 from Board Contingency Fund. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 4. Request to approve agreement for rp oject based financing and amendment to Participation Agreement for New River Valley Commerce Park. Jose h B. Obenshain, Sr. Assistant Count Attorne R-082801-5.a R-082801-5.b Mr. Obenshain advised that the County is one of the initial members of Virginia's First Regional Industrial Facility Authority created by the General Assembly to develop and operate economic development projects on a cooperative basis. In October 1999, the County entered into a Participation Agreement with several other jurisdictions in the Authority for its first project which is known as the New River Valley Commerce Park Project located in Pulaski County. The project is now under development and the lending institutions involved with the project have requested that the Authority agree to project based financing for projects undertaken by the Authority, August 28, 2001 497 the Authority's legal counsel dated August 16, 2001, provided that the final agreement shall be in a form the same, or substantially the same, as the one attached to that letter. 2. The Chairman of the Board of Supervisors and the Clerk of the Board are hereby authorized, on behalf of the County, to execute and attest, respectively, such Agreement for Project Based Financing by Virginia's First Regional Industrial Facility Authority in a form substantially similar to the one attached to the above referenced letter; such Agreement to be approved as to form by the County Attorney. 3. This Resolution shall be in full force and effect from the date of its passage. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None RESOLUTION 082801-05.b AUTHORIZING AN AMENDMENT TO THE NEW RIVER VALLEY COMMERCE PARK PROJECT PARTICIPATION AGREEMENT FOR THE WITHDRAWAL OF WYTHE COUNTY AND AUTHORIZING THE EXECUTION OF SUCH AGREEMENT WHEREAS, the Board of Supervisors authorized the participation of the County of Roanoke in the New River Valley Commerce Park Project ("the Project") which was being undertaken by Virginia's First Regional Industrial Facility Authority ("the Authority") by Resolution No. 081099-1, adopted August 10, 1999; and WHEREAS, the Participation Agreement provides that a participating jurisdiction may withdraw from the Project as the other participants may unanimously agree; and WHEREAS, the County of Wythe, Virginia, has requested to withdraw from the Participation Agreement and the Project and the Authority and the other participants have agreed to allow such a withdrawal; and WHEREAS, the Authority has requested the County of Roanoke, along with the other participating jurisdictions, to authorize an Amendment to the Participation Agreement allowing the withdrawal of the County of Wythe, Virginia. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The Board of Supervisors of Roanoke County, Virginia, hereby agrees to the withdrawal of Wythe County, Virginia, from the New River Valley Commerce Park Project Participation Agreement and to permit some or all of the remaining participants to purchase the shares of Wythe County in the Participation Agreement. 2. The Board of Supervisors of Roanoke County, Virginia hereby approves the provisions of the Amendment to the New River Valley Commerce Park Project Participation Agreement that is attached to the letter from the Authority's legal counsel dated August 16, 2001, provided that the final agreement shall be in a form the same, or substantially the same, as the August 28, 2001 q,gg 1. First readin of ordinance amending notice requirement of enforcement procedures for Section 12-125 "Removal of inoperative motor vehicles, etc.," Section 13-14. "Unlawful accumulations of trash and rg owth of weeds; public nuisances and abatement thereof," and Section 30-21. "Enforcement procedures of the Zonin Ordinance. Pau( Mahoney. County Attorne Mr. Mahoney advised that the Board of Supervisors has raised concerns about the delays involved in nuisance enforcement procedures followed by the County staff, and discussed these concerns at a work session on August 14. The proposed ordinance reduces the time period for compliance by the property owner after notification by County enforcement personnel from fifteen days for inoperative vehicles and zoning ordinance violations and fourteen days for weeds and trash violations to ten days. Mr. Mahoney reported that the proposed changes to the zoning ordinance will go to the Planning Commission for review and recommendation and brought back to the Board in October. The Board can either hold the entire ordinance until October or adopt all but the changes to the zoning ordinance on September 11, 2001. Supervisor Church pointed out that by the time the zoning administrator checks on the violation it's usually much {onger than 10 days, and more like five to six weeks. Supervisors Johnson asked if the regulations would be in place if the City of Roanoke owns the property and Mr. Mahoney advised they would. Supervisors Church and Johnson both pointed out that the City needs to mow the stormwater detention pond on Peters Creek Road, and Supervisor Church advised he had received a citizen August 28, 2001 5O ORDINANCE 082801-6 AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, THE ORCHARDS, AND AUTHORIZING THE ACQUISITION OF CERTAIN EASEMENTS, EITHER BY DONATION OR BY PURCHASE WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public sewer system to The Orchards community; and WHEREAS, the extension of the public sewer system and the creation of a special utility (sewer) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public sewer system over ten years at an interest rate of 8%; and WHEREAS, the first reading of this Ordinance was held on August 14, 2001, and the second reading was held August 28, 2001; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public sewer extension for The Orchards community. The total construction cost of this public sewer nroiect is estimated to be $144,000, to be initially financed as follows: Citizen Participation (12 at $6,050 each) $72,600 Advance from the Public Works Participation Fund $71,400 TOTAL $144,000 That there is hereby appropriates for tnis protect the sum of ~ i ~i ,4vu rrom the Public Works Participation Fund. Any citizen participation under paragraph 3. will be advanced as a loan from the Sewer Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "The Orchards Sewer Line Extension Project" prepared by the Roanoke County Utility Department, attached hereto as Exhibit A. The Orchards Sewer Line Extension Project Area is created for a period of ten (10) years. Any owner of real estate within this service area may participate in and benefit from the public sewer extension to this service area by paying at a minimum the sum of $6,800 ($6,050 toward construction costs plus, plus $750 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public sewer extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before November 27, 2001 of their portion of the cost of extending the public sewer system to August 28, 2001 ~03 6. That the consideration far these easement acquisitions shall not exceed a value equal to 40% of the current tax assessment for the property to be acquired plus the cost of actual damages, if any, or the amount determined by an independent appraisal; and 7. That the consideration for these easements shall be paid from the Sewer Repair and Replacement Fund; and 8. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None IN RE: APPOINTMENTS 1. Grievance Panel Supervisor Nickens nominated R. Vincent Reynolds to serve another three year term which will expire September 10, 2004. 2. Industrial Development Authority Supervisor Nickens nominated Stephen A. Musselwhite to serve another four year term which will expire September 26, 2005. 3. Social Services Advisory Board Supervisor McNamara asked Clerk Mary Allen to contact Janet Green to serve as the representative from the Windsor Hills District. Supervisor Minnix asked Ms. Allen to contact Ms. Pattisall to serve as the Cave Spring District representative. IN RE: CONSENT AGENDA R-082801-7 August 28, 2001 505 Department of Education to improve outcomes for students who have a full range of abilities and needs. 10. Acceptance and appropriation of $15,675 tuition for the Schools Preschool Program. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None IN RE: REQUESTS FOR WORK SESSIONS Mr. Hodge requested an economic development work session on September 11, 2001. IN RE: REPORTS Supervisor Johnson moved to receive and file the following reports. The motion carried by a unanimous voice vote. 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Revenues and Expenditures for the month ended July 31" 2001 6. Status Report on Decal Enforcement IN RE: CLOSED MEETING At 3:55 p.m., Supervisor Nickens moved to go into Closed Meeting August 28, 2001 ~07 accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None IN RE: CONTINUATION OF NEW BUSINESS 1. Request to adopt a resolution ~provinq application to participate in the 2001 Fall VPSA Subsidy Sale for X13,745,000 and notice of public hearin for September 25' 2001. Diane Hyatt' Chief Financial Officer R-082801-2 This item was heard at 4:50 p.m. following the closed meeting. Ms. Hyatt advised that the final budgets for the new Hidden Valley High School and renovations to Glenvar Middle School total $13,745,000. The School Board submitted applications to the Literary Loan program in May 2000. The State has announced that they will offer an interest rate subsidy bond issue for sale in conjunction with the VPSA's Fall bond issue to maximize the use of available Literary Fund monies to provide low interest loans. It is possible that both of these projects will be included in August 28, 200 509 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The County Administrator is authorized and directed to execute and deliver an application to the VPSA in order to sell the Bonds to the VPSA at the Fall 2001 VPSA bond sale. 2. The County Administrator is authorized to advertise a public hearing to be held by the Board of Supervisors on September 25, 2001 on the issuance of the Bonds. 3. This resolution shall take effect immediately. Adopted by the Board of Supervisors of the County of Roanoke, Virginia on August 28, 2001. On motion of Supervisor McNamara to adopt the resolution and set public hearing for September 25, 2001, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None IN RE: CLOSED MEETING The Closed Meeting was continued from 5:10 p.m. unti{ 6:00 p.m. IN RE: CERTIFICATION RESOLUTION R-082801-9 At 7:00 p.m., Supervisor Nickens moved to return to open session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None RESOLUTION 082801-9 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE 1T RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: august 2s, 200 511 0-082801-10 Ms. Scheid explained that this was a request for a Special Use Permit to construct a 180 foot mono pole broadcast tower to lease space to at least four wireless communication services providers. She reported that the Planning Commission held public hearings on this issue on July 3, 2001 and August 7, 2001. At the Commission hearing, there was a lengthy discussion trying to justify the need for the 180 foot height. Ms. Hooker asked why the AEP structure was not considered and Mr. Witt had a concern about the accuracy of the photo simulations. The commissioners requested engineering studies of the wireless coverage areas at 180 feet, 160 feet, 140 feet and 120 feet heights. The commission granted a continuance until August and at the August hearing the applicant discussed the RF studies at various heights. The Planning Commission moved to deny the Special Use Permit which failed on a 2-2 vote. Supervisor McNamara asked about lighting for the tower. Ms. Scheid responded that preliminary reports indicate that lighting will not be needed but the FAA could require lighting for safety reasons. The following citizens spoke: 1. Earl S ruill 5250 12 O'Clock Knob Road, spoke in support of the tower, pointing out that Bent Mountain needs wireless communication for safety and quality of life. 2. Andrea Krochalis, 9428 Patterson Drive. President of the Bent Mountain Civic League advised that she was concerned that there may be a series of towers on the mountain and the County needs to balance communication needs versus the viewshed. August 28, 2001 ~13 Roanoke County, Virginia, as follows: 1. That the Board, by unanimous vote, denies the petition of American Towner Corporation to obtain a Special Use Permit. On motion of Supervisor McNamara to deny the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 2. Second readin of ordinance on the eta ition of The Community of Faith to obtain a Special Use Permit for a religious facilit on 1.033 acres located at 5343 Fallowater Lane, Cave S~riny Ma isterial District. Janet Scheid, Senior Planner 0-082801-11 Mr. Scheid advised that at the Planning Commission meeting, discussion centered around the Core designation in the 1998 Community Plan and the specific language that does not support tax-exempt facilities in Core designated areas. The church offered to provide a service fee at 80% of its annual tax base. The motion to approve the request failed on a 2-2 vote. Ed Natt, attorney for the petitioner, pointed out that this was a Special Use Permit and that the Board may add additional conditions. He explained that this is a seed church that has met in various places and has now grown to the point where they need a church. The building is a warehouse structure that they plan to renovate. The church bought the building knowing that they could not use it until they received a Special Use Permit. C-2 zoning allows religious facilities and the church is willing to pay August 28, 200 515 ORDINANCE 082801- 11 GRANTING A SPECIAL USE PERMIT TO THE COMMUNITY OF FAITH FOR A RELIGIOUS ASSEMBLY USE TO BE LOCATED AT 5343 FALLOWATER LANE (TAX MAP NO. 77.19-1- 20.2), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, The Community of Faith has filed a petition for a special use permit for a religious assembly use to be located at 5343 Fallowater Lane (Tax Map No. 77.19-1-20.2) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 7, 2001; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on July 24, 2001; the second reading and public hearing on this matter was held on August 28, 2001. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to The Community of Faith for a religious assembly use to be located at 5343 Fallowater Lane (Tax Map No. 77.19-1-20.2) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2- 2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance with condition 1 (A) deleted from the ordinance and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 3. Second reading of ordinance on the eta ition of Hugh R. & Carolyn Elsea to obtain a Special Use Permit fora rip vats horse stable on 2.99 acres and a 30 foot right-of-way on adjoining ap reel located at 3663 Chaparral Drive, Cave Spring Magisterial District. Janet Scheid, Senior Planner 0-082801-12 August 28, Zoos 517 The following citizens spoke in opposition concerned about the manure odor, insect problems and possible water contamination and the residential nature of the neighborhood. 1. Frank Breedlove, 3905 Hummingbird Lane S.W. who presented a petition in opposition. 2. Robert A. Hamblen, 4032 Snowgoose Circle 3. Jack Griffith, 4043 Snowgoose Circle There was general Board agreement that this was not the appropriate area for a horse stable. Supervisor Minnix advised he would move to deny the request but did not want to move the horses until after the foal was born. Supervisor Nickens suggested amending the motion that a veterinarian determine when the foal might be moved. Supervisor Minnix moved to deny the ordinance but that petitioners be given thirty days after the birth of the foal to remove the horses. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None ORDINANCE 082801-12 DENYING A SPECIAL USE PERMIT TO HUGH R. ELSEA AND CAROLYN ELSEA FOR A PRIVATE HORSE STABLE ON 2.99 ACRES TO BE LOCATED AT 3663 CHAPARRAL AVENUE (TAX MAP NO. 87.09-3-3), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Hugh R. Elsea and Carolyn Elsea have filed a petition for a special use permit for a private horse stable to be located at 3663 Chaparral Avenue (Tax Map No. 87.09-3-3) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 7, 2001; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a August 28, 2001 concerning the access road, and there are three proffered conditions. 519 W. M. Witt, 3966 Challenger Avenue spoke and explained he was not opposed but concerned about tree removal on the property and how it will affect his view of the property. In response to questions from Supervisor Johnson, Mr. Metz advised that the access road was 556 feet, and Mr. Natt responded that there will be screening and buffering. Supervisor Johnson advised he had some concerns including the density, the road access, and down zoning to Residential from Commercial; and suggested sending the petition back to the Planning Commission for further study. Mr. Natt explained that it was not feasible to develop this property as Commercial and Mr. Bowman, one of the developers, advised that they had no problems with a delay. Following discussion, Supervisor Church moved to close the debate. The motion passed by the following recorded vote. AYES: Supervisors Johnson, McNamara, Church, Minnix NAYS: Supervisor Nickens Supervisor Johnson moved to refer the item back to the Planning Commission for further discussion of commercial property and road access. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 5. Second reading of ordinance on the etp ition of RA-DE Div., Ltd. T/A Perfect Touch to Rezone 1.13 acres from C-1 Office August 28, 2001 521 Virginia, hereby accepts: (1) That the existing residence on the property would be used for the office use (2) That there will be no printing in connection with the business operation. (3) ' ' The existing house structure is limited to future enlargement not to exceed 100 square feet and shall be built behind the front line of the existing house. (4) Signage shall be limited fo 24 square feet, 5 feet in height. Monument style sign shall be required. (5) The cinder block garage to the rear of the existing dwelling will be used only in connection with the operation of the business on the property and will not be leased to outside businesses. (6) All on-site parking shall occur to the rear of the front line of the existing dwelling. if petitioners choose to construct additional parking, that parking shall be of a pervious surface. (7} Landscaping is to be planted to provide a visual buffer between the existing parking lot and Starkey Road. Landscaping shall include at a minimum, 1-2 Leyland Cyprus or other evergreen type tree, not to include white pine, and 3-4 deciduous or evergreen bushes planted along the eastern side of the parking lot. 4. That said real estate is mare fully described as follows: BEGINNING at a point on the westerly side of Starkey Road, Virginia Secondary Rt. 904 at the Southeasterly corner of the property now or formerly known as the Baptist Parsonage; thence with the westerly side of Starkey Road South 24 ` 16' West 154 feet to a point in the center of a dry branch; thence leavingo Starkey Road North 73 30' West 310.6 feet to a point; thence North 21 37' East 191.75 feet to a point; thence South 66~ 33' East 316.6 feet to the point and place of beginning 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None IN RE: CITIZEN COMMENTS AND COMMUNICATIONS 1. Ona Early, 3387 Mt. Pleasant Blvd. expressed concern that the August 28, 2001 523 Supervisor McNamara: He suggested that the Board look at appropriating the funds to complete all renovations at Mt. Pleasant Fire and Rescue since the cost will only increase to $206,000. Supervisor Minnix: He announced that he is also experiencing illness in his family, especially his mother-in-law who is suffering from cancer and his father who now needs dialysis several times a week. IN RE: ADJOURNMENT Supervisor Minnix adjourned the meeting at 10:12 p.m. to Tuesday September 4, 2001 at 10:30 a.m. at the Regional Fire Training Center, Kessler Mill Road, for the purpose of a joint meeting with Roanoke City Council to discuss an agreement for regional fire and rescue. Submitted by, Mary H. Allen, CMC Clerk to the Board Approved by, H. Odell Minnix Chairman September 11, 2001 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 Septernber 11, 2001 ~2~ The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of September, 2001. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 3:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice-Chairman Joseph "Butch" Church, Supervisors Bob L. Johnson, Joseph McNamara MEMBERS ABSENT: Supervisor Harry C. Nickens STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator; Kathi B. Scearce, Community Relations Director IN RE: OPENING CEREMONIES Chairman Minnix announced that because of the tragedies at the World Trade Center and the Pentagon that they would defer much of their agenda to another meeting. He also announced that Supervisor Nickens was absent because of a death in his family. The invocation was given by John M Chambliss, Jr., Assistant County Administrator. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS September 11, 2001 527 The soil in that part of the County contains a high level of clay, and it is difficult to find appropriate areas for septic systems. Many of the residents along Bradshaw Road have experienced similar problems, and the Masons Cove station has long had a problem with standing water and the septic system itself. Ms. Green advised that at the request of the Health Department the County hired a soil scientist to test the soil at Masons Cove, and the report showed that the soil was not suitable for a traditional system. The consultant also looked at land around the station, but none of it met the criteria either. The soil scientist recommended a package sewage treatment plant as an alternative which would be acceptable to the Health Department and keep the facility open and operational for the future. The County's General Services and Utility Departments worked with the Health Department to find an acceptable system, and the state issued a sewage system construction permit in June. The system was designed by the Utility Department, and purchased from the FAST wastewater treatment systems company. The system was delivered the week of August 27, and is currently being installed It is expected to be operational by September 15. Ms. Green advised that there were no funds included in the current fiscal year budget for the replacement of this septic system. The system which is being installed is more expensive than a traditional system, because it involves a much more sophisticated method of sewage treatment before discharge. The FAST system, which was chosen for this project, was less expensive than the other avai{able alternatives, and the County used companies on contract to provide the majority of the other services required, such as electrical work, construction of the tanks, etc. The total cost of the system is estimated at $40,000. The actual cost for installation has not been September 11, 2001 529 meeting on September 4, 2001. If approved by the Board, fire and EMS services will be greatly improved in the Clearbrook/South Roanoke area of the two localities. The City will add six personnel to the twelve County personnel already planned for Clearbrook. The volunteers will continue to operate out of the Clearbrook Station as they do at this time. They are involved in plans for remodeling of the building. The chiefs and Transition Team will determine exactly how the career and volunteer staffing will be allocated. The contract will go into affect on January 1, 2002. Mike Wray, 5650 Yellow Mountain Road, President of Clearbrook Civic League, spoke in support of the pilot program. He advised that the concerns of the citizens were: (1) response times in the Clearbrook area which is rural but growing; (2) the stoplight at Indian Grave Road which will be needed if there are more calls; and (3) the availability of equipment and vehicles. Supervisor Minnix responded that the response times will improve and it will be necessary to find a solution to the stoplight. In response to questions from Supervisor McNamara, Fire and Rescue Chief Burch advised that at this time they only have a rough estimate of the calls between the city and county, but they expect it will be 50/50. Mr. Hodge explained that there are more County staff than City staff because they wanted to make the transition simple, and that after they have statistics, they will make the necessary adjustments. Supervisor Minnix moved to approve the first reading and set the second reading for September 25, 2001. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Minnix NAYS: None ABSENT: Supervisor Nickens September 11, 2001 531 There were no term limits established for this committee. IN RE: CONSENT AGENDA R-091101-2; R-091101-2.b Supervisor Johnson moved to adopt the Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Minnix NAYS: None ABSENT: Supervisor Nickens RESOLUTION 091101-2 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for September 11, 2001 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Confirmation of Committee Appointments to the Grievance Panel and Industrial Development Authority and Social Services Advisory Board. 2. Resolution of Support for Roanoke County to participate in a state- wide tourism initiative called "Founders of America Communities." 3. Request from Schools to accept and appropriate $19,240 from the Carl Perkins Act for career and technical educational programs. 4. Donation of a 0.400 acre utility lot for a sanitary sewer pump station serving the Groves Subdivision in the Cave Spring Magisterial District from Palm Land Company, L. C. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Minnix September 11, 2001 533 5. Accounts Paid -July 2001 6. Proclamations signed by the chairman 7. Update on Roanoke Valley-Alleghany Regional Commission 8. Monthly report on Clean Valley Council activities 9. Status Report on 24 hour Fire and Rescue staffing at Fort Lewis Hollins and Vinton stations. IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson expressed his shock and horror at the terrorist attacks at the World Trade Center in New York and the Pentagon in Washington. He expressed full support of the U. S. President and his advisors and thought it appropriate that the Board hold their meeting in spite of the tragedy. He suggested that the County offer official condolences to the victims and also offer whatever assistance it can. He suggested contacting the American Red Cross. Supervisor McNamara: He also expressed his sincere condolences to everyone who was touched by the tragedy in any way. Supervisor Church: He advised that he has a son in Washington whom he was worried about and this event makes one look at everything in a different light. He also agreed the County should continue with the scheduled Board meeting and offered prayers to everyone touched by the tragedy. Supervisor Minnix: He explained that his first reaction was anger, and that he couldn't contact his son who lives in Manhattan. He supported retaliation to those who are responsible, especially when innocent people are slaughtered, but cautioned that we not jump to conclusions about who may be responsible. September 11, 2001 535 4. Discussion of proposed Interstate 73 corridor (Arnold CoveX, Community Development Directorl This item was deferred to a future meeting. IN RE: CLOSED MEETING Th Closed Meeting was deferred to a future meeting. IN RE: CERTIFICATION RESOLUTION The Closed Meeting was not held. IN RE: ADJOURNMENT Supervisor Minnix adjourned the meeting at 3:55 p.m. Submitted by, Approved by, Mary H. Allen, CMC H. Odell Minnix Clerk to the Board Chairman ~ , A-012202-4 . a ACTION NO. ITEM NUMBER _~~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 22, 2002 AGENDA ITEM: Confirmation of Committee Appointment to the Roanoke Regional Airport Commission, Roanoke Valley Alleghany Regional Commission, and Southwest Development Financing, Inc. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION At the January 8 meeting, the following nominations were made: ROANOKE REGIONAL AIRPORT Supervisor Church nominated Jane Milliron to another four-year term which will expire February 10, 2006. ROANOKE VALLEY ALLEGHANY REGIONAL COMMISSION Supervisor McNamara nominated County Administrator Elmer Hodge to be the sixth representative on the Commission. It is a three-year term which will expire June 30, 2005. SOUTHWEST DEVELOPMENT FINANCING INC. Supervisor Nickens nominated Wendi Schultz, Tourism and Event Coordinator for Parks Recreation and Tourism, to another two-year term which will expire January 12, 2004. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. Submitted by: Approved by, °~ t Mary H. Allen CMC Elmer C. Hodge Clerk to the Board County Administrator r a ` ACTION Approved (x) Motion by: Harry C. Nickens to approve Denied ( ) Received ( ) Referred ( ) To ( ) cc: File Roanoke Regional Airport File Roanoke Valley-Alleghany Regional Commission File Southwest Development Financing, Inc. File 2 VOTE No Yes Abs Church _ x Flora _ x _ McNamara_ x _ Minnix _ x _ Nickens x A-012202-4. b ACTION NO. ITEM NUMBER .~ ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 22, 2002 AGENDA ITEM: Request acceptance of donation in the amount of $1251.60 from the FAB SK Race held in August 2001 COUNTY ADMINISTRATOR'S COMMENTS: ~x.c-,c.~ -rx~..,.P BACKGROUND: The FAB Sk Race is held annually at Green Hill Park to provide a competitive running event and to raise funds for the improvement of Green Hill Park as an event venue. This year's race with 225 runners was held in August 2001. It generated $1251.60, which was presented to Parks, Recreation, and Tourism on December 5, 2001. The event sponsors have requested that these funds be used towards Green Hill Park's continuing development. SUMMARY OF INFORMATION: In 2001, the Board of Supervisors established a Green Hill Park Improvement Fund to receive donations of this type. The current balance including the above donation is $2270.53. Staff is currently developing a master plan for needed improvements to position Green Hill Park as a special event venue and working with outside organizations to raise capital. These funds will be held pending the completion of that plan and then utilized to make phased improvements. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends acceptance of the FAB Sk Race donation in the amount of $1251.60. Respectfully submitted, Approved by, C~t.~.. G . ~ ~/Q Debbie Pitts Elmer C. Hodge Assistant Director of Recreation County Administrator ------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied () Flora _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File Debbie Pitts, Assistant Director, Recreation Dania) Morris, Director, Finance A-012202-4.c ACTION NO. ITEM NO. ~--~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 22, 2002 AGENDA ITEM: Request for acceptance of Federal Grant 02-B3759CR01 approved under the Criminal Justice Record System Improvement Program from the Department of Criminal Justice Services. COUNTY ADMINISTRATOR'S COMMENTS: ~~~~~~ BACKGROUND: The Sheriff s Office has received approval for a grant which provides continued funds from the Department of Criminal Justice Services for a Criminal Justice Record System Improvement program. This program will provide funds to purchase additional equipment and will allow the Sheriff's Office to continue to upgrade the new Jail Management System software, as well as the Civil Process Service software. SUMMARY OF INFORMATION: The continuation grant was approved by letter on December 26, 2001. This grant award is for a twelve month period, from January 1, 2002 through December 31, 2002. The grant is in the amount of $66,862.00 in federal funds and $22,288.00 in local cash match for a total of $89,150.00 and requires no additional funding from the Board of Supervisors. The funds requested will be used to purchase software upgrades and modifications, as well as computer equipment. FISCAL IMPACT: None. Matching funds are available in the Sheriff's Office budget. ALTERNATIVES: None STAFF RECOMMENDATION: Respectfully submitted, Gerald S. Holt Sheriff Staff recommends the acceptance of the awarded funds. Approved by, ~~=~-~- Elmer C. Hodge County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Harry C. Nickens to approve cc: File Gerald S. Holt, Sheriff Danial Morris, Director, Finance ~~ VOTE No Yes Abs Church _ x Flora _ x McNamara- x Minnix _ x Nickens _ x _ f O. . ~'++,.~r~,+a~ Joseph B. Benedetti Director Department of Criminal Justice Services December 26, 2001 805 East Broad Street, Tenth Floor Richmond, Virginia 23219 (804)788-4000 FAX (804) 371-8981 TDD (804) 386-8732 Mr. Elmer C. Hodge County Administrator Roanoke County 5204 Bernard Dr., Ste 400 A Roanoke, Virginia 24018 Title: Criminal Justice Record System Improvement Dear Mr. Hodge: I am pleased to advise you that grant number 02-B3759CR01 for the above-referenced grant program has been approved in the amount of $66,862 in Federal Funds and $22,288 in Local Cash Match for a total award of $89,150. Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions. To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to Janice Waddy, Grants Administrator,. at the Department of Criminal Justice Services (DCJS). Please review the conditions carefully; as some require action on your part before we will disburse grant funds. When we receive documentation showing that you have complied with the conditions, you will be eligible to request funds awarded under this grant. A REQUEST FOR FUNDS form is also included with this letter and should be used for this purpose. You may request funds at the same time you submit the documentation of compliance with the grant conditions or at any time thereafter. However, we cannot process your request until we have received and approved all required information. We appreciate your interest in this grant program and will be happy to assist you in any way we can to assure your project's success. If you have any questions, please call Butch Johnstone at (540) 561-6656. Yours very truly, Jose enedetti Enclosures cc: The Hon. Gerald S. Holt, Sheriff Danial Moms, Finance Director Butch Johnstone, DCJS Criminal Justice Service Board • Committee on Training • Juvenile Justice and Delinquency Prevention Advisory Committee Advisory Committee to Court Appointed Special Advocate and Children's Juslice Act Programs Private Security Services Advisory Board Criminal Justice Information Systems Committee ~ =y Department of Criminal Justice Services 805 East Broad Street, 10th Floor, Richmond, VA 23219 Statement of Grant Award/Acceptance Subgrantee-- Date: 12/26/2001 Roanoke County Grant Number-- Grant Period-- 02-B3759CR01 From: 1/1/2002 Through: 12/31/2002 Pro'ect Director Pro'ect Administrator Finance Officer The Hon. Gerald S. Holt Mr. Elmer C. Hodge Ms. Danial Morris Sheriff County Administrator Finance Director Roanoke Co. Sheriffs Office Roanoke County Roanoke County P. O. Box 510 5204 Bernard Dr., Ste 400 A 5204 Bernard Dr., Ste. 300 E Salem, Virginia 24153 Roanoke, Virginia 24018 Roanoke, Virginia 24018 Phone No: (540) 387-6140 Phone No: (540) 772-2001 Phone No: (540) 772-2020 GRANT AWARD 1~~JDGET Bud et Cate ories DCJS Funds Federal General Sub rantee Match TOTALS A. Personnel $ 0 $ 0 $ 0 $ 0 B. Consultants $ 0 $ 0 $ 0 $ 0 C. Travel $ 0 $ 0 $ 0 $ 0 D. E ui ment $13,500 $ 0 $4,500 $18,000 E Supplies & Other Ex enses $53,362 $ 0 $17,788 $71,150 TOTALS $66,862 $ 0 $22,288 $89,150 This grant is subject to all rules, regulations, and criteria included in the grant application and the special conditions attached thereto. J sep .Benedetti, erector The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby accept this grant and agree to the conditions pertaining thereto, this 'Z day f ~K , 20~`L. Signature: ~' r~ • Title• ~'• Elmer C. Hodge, ounty Administrator .. THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22ND DAY OF JANUARY 2002, ADOPTED THE FOLLOWING: RESOLUTION 012202-4.d REQUESTING ACCEPTANCE OF THE REMAINING PORTION OF BUCKLAND MILL ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineerforthe Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Nickens Seconded By: None Required Yeas: Supervisors Flora, McNamara, Minnix, Nickens, Church Nays: None Absent: None A Copy Teste: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation C m E Y U O ~ Z % ~ Q Q O }~ ~ L a D N m O V! N N N L C r C a O p V d U7 _ m ~ . ~ E _ 2 O m ?~ c ~ a , a s Q ~ 3 N 0 ~ N O ~ J H 7 ~ rn O ~ ,Q v Z ~ Q ~ J ® U CI) ~ ~ D] ~ Q O LL. ~ at >'~ ~ ~ Z O in }-- ~ O < Q z N ~~ N( ~ J al ~, } s ~ o U1 ..i ~ v° n m ~ ~ ~ ~ ~ ^ r _ ~ : o o < U O O O m ff ) J J O H ~ Z Q g J ,~ Y U Z O f3] a ~` O ~ '~ O n Z ~ ~ ~ ~ H r U7 Z W W F- F~- X [r W ~-' O ~ G ~ ~ rn m o m m m m m m ~ ~ a a a ~ i ti° a° i o cn 0 1 ~ w(y J p r , c u 1 N ~` ~ J U d H .. .. .t Q I--I ut . Z F- ~ ~ ~ m m ~ ~ N u . _1 j Ia O O D O O O $~ t- U I ] Z a O H C G < N O \ WI H O~ m S M y j Z tl ~ ~ m m m m ~ m m o c n o 0 0 & o o. m ~ m ~ ~ d m ~ w H ~ ~ ~ ~ ZS S 2S `o m m m m p a Q- ~ 2 2 ~ a Q F 2 2 ~ a CL 3 ` ° ~ ° i ° ` ° b ° ~ ° ` ° u - ~ - - r- a t r - a u . r - o: ~ t - a f - a u . r - a x m cn ; J ~ J G H - L E O ~ t H z ~ '~ 3. J O w Y ~ y z m 7 C 2 = •~ N C7 r v7 m I /v ~ m Z e O a a cot a c r= E z ~ W ~ ~ S e U ,. r~- r t ~ a z ° G o ~ }.. V ~ G ~ n / U ~ /Y/. ,~ G s O ~ ~ ~" ,; aj e~'' ~i~ • ,e ~r .no`s, e~ 5.,a , R~~ 5g9 i / ~~ s ~~o~"o •cEO ~E ~ 90 X54, ~ \ .o. r 0.N 06~p O \aj~~S,~pSE $ ob~o fi p, / ~ ~ ~ ~~ ° oyS~,Pp• ~m~• ~~r~Pt~ -- % y, i. ` ~ 5" ~ Y •~ ipt ~pc. ~ (~ i ' o ~` Sd ~`~ ~EJ~ P . C U L - D E - S A C /'~° / " BUCKLAND MILLS • ,', / ~.: ~,~ ~ = . /( ~, s~ ~0,. ~ / / / / '~ i oz / hoc aoa~ ~ i ~ ~ ~ / ~;~ /, 2ss p~b'k~. m.-% /////` 4„u ' 1, 2% ,\ s~ BUCKLAND FOREST ~ 2 //p765 ~ _-- _ _ ~ ~o,%,/ ~ ~ "f / / yo 0~ ^ ,~n,~~oPe~Pe1 / / E+~ 1 ~ \ ~ ~ ~ -~ 1 ~ ~ ~ !. ~ / ~A~0.. E~F.at \ s 0~' tip' L v ~ , r rT~ a~E Sf, ~ 1 ~ ~'m\ ~, Ot(t m~ \ p y12 ' , ';~ " . ~ . <oaac ss ~' Opt 3 Ap' ~ s~ a ~ s'~fysE~ \/ do 5~/o w \~\ ~s ': ~=; u`/ j' \ 2*~.~ I_ \ ~ y PC \/ a Q\~,o 1d 3 \~s~B'\ \ ~\\ W ' ^ pt69pC• ~ e p9. PROPOSED ADDITION SHOWN IN GRAY - . 4 DESCRIPTION: ' Buckland Mill Road -from the temp. cul-de-sac of Buckland Mill Road (Rte 1858), Buclcland .Forest, to its termination in the existing cul-de-sac. LENGTH (miles) RIGHT OF WAY (ft) ROADWAY WIDTH (ft) SERVICE (Houses) 0.07 50 20 8 ' RC~Al~Q~'E CO~Tilr2'Y ~ ACCEPTANCE OF THE REMAINING PORTION OF ~J.P,~RT~t'.~'N?' ,~~ BUC~LAND MILL ROAD INTO THE VIRGINIA '; DEPARTMENT OF TRANSPORTATION SECONDARY CO~.r3~£TNI?'~• .L~,~'.V~°.£,D.~1~f~~'NT SYSTEM ACTION NO. ITEM NUMBER ~"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 22, 2002 SUBJECT: Acceptance of the remaining portion of Buckland Mill Road into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: ,~r~~`~vC ~d~ SUMMARY OF INFORMATION: Signature Builders, Inc., the developer of Buckland Mills, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.07 mile of Buckland Mill Road, from the temporary cul-de-sac of Buckland Mill Road (Rte. 1858), Buckland Forest, to its termination in the existing cul-de-sac. The staff has inspected this road, along with representatives of the Virginia Department of Transportation and finds the road is acceptable. FISCAL IMPACT: No county funding is required. RECOMMENDATIONS: The staff recommends that the Board approve a resolution to VDOT requesting that they accept the remaining portion of Buckland Mill Road into the Secondary Road System. 1 i ,.S- 5 SUBMITTED BY: George W. Simpson, III, P.E. Department of Community Development APPROVED: Elmer C. Hodge O County Administrator ACTION Approved () Motion by: Denied () Church Received () Flora Referred McNamara to Minnix Nickens VOTE No Yes Abs 2 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22ND DAY OF JANUARY 2002, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF THE REMAINING PORTION OF BUCKLAND MILL ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Rye uirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: _ Yeas: Nays: A Copy Teste: Mary Allen, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File a C m W Y L p U Z yyy ~~t Y Q O Q ~ ..L c N ~ O N ~ N L C.. C o ~ O U d C1~ _ m ~ E 2 Q c m a Q y ~ O 4 a w ~ N O ~ r_r~ J O '~ J L Fy ~ a ~ ~ rn `o 0 Q 4 ~ ~ J I Y ~ U Cn ® ~ C ~ m Q ~ o~ LC. x °' L ~ Z ~ _O ~ O L CC~ Q V C Q ~ Z .~ ~_ (4 C~ N t O ~~ O C . Y Y c C ~ o .. V n m ~ ~ o 0 ~ U O O D m lr U7 '~ ~ O r Z J b Y U Z m 4 ~ O ~ ~ ~. n Z ~ ~ O N H r (!7 Z W W H F- X (r W O ~ CC ~ ~ rn r m m m m o m m O ID Co m O Q m a° a a i o°. a n°. o ~ m ~ Q I o W a c ~ D ~- a (17 I J N a ~ CC J U d H ~ .. ~ .._ ~ ~ .: ~ ~ ~ 1--I m Q7 ' c E Z ¢ ~ ~ ~ ~ ~ m m $ ~b ~ r- U W ^ ^ ^ ^ >7 O ~ 7 Z ~ 0 H < (¢ p \ I H ~ m b ~ Q N1 4 GS I Z J ~--I » O ~ a m m m m m o m U O C W ^ ~ ~ ~ ~ Q ~ ~ ~ 25 `o r i ~ ~ ~ ~ ~' ~ F a a ~ ti ~ a ~ a ~ ` ~ d ~ m o > ~ i e a i ~ G o c a C G l F- . l r a li r ~ ti r ~ u. r a u: r a It r- ~ m cn ~ J 3 J L H ~ ~ L O b y ~ L Z ~ '~ m J O 3 ~ Y ~ m 2 U a ~ O7 ~ 2 Z '~ N t'7 ~ Y Yf O fr N Z ~> Z °> O d O O 9 -5 aCi Z W ~ v U ~ ~ L r c r ~'- a ~ d G O a (} l1 LS }- U W ~ / U c /V. m G L 9 0 r ~ ~/ Y 4( 9' RIB 5°55e,, / / / -°° s y ~o~ ~ oo ~s o° tEFt`'~P~~ .yo E~ 3° / /_ ~~•~. P35t Pc• '°e., o%T~Pr -- j ~ i _ ~ 1~~~ Nsh p2%~~~/ / \i ~pt~D,G" Est / \ !// ~o~~~oel~'jEJ~P. CUL-DE-SAC ~ / e~ , / //~'° ~ / ~~ BUCKLAND MILLS ,', ~ ~ • • z~ , ~~~ / / / / /~ ~,~ 5, E~ ~- / m 4 s.°-• /' % ~% ,' ,,`~ ~,6, ~`• ~ ~ / `~~` ~ ~ ~~~~ s BUCKLAND FOREST ', / ~% / •~,~ o•.~ ~. / o ~ <~ ~ ~ ~~ • jam/ \ (s g .(~y~ a ., / jh /t 5 pers. v O / ~ \.~ NEw a~ o°,~ rybo . T ^' - ~ "" ee'49~35•. ~ tie' / / ~~~~ ~ / / \r ~ \ i ~ o ('°~'9 er° ~ ~ i ~ ~ -, . z~a.s~ ~w-~,_ ~ / ~ ~~'r.. ' `'" '~4s ~g ~ / yrs. \ ~`(~~M~~ 2bo0 d f~A 'V ~9 / / .LO s~DGE \ ~ J \ U 4~ ~ % ~~ '. ~\. `L~ ' S(o ~G sy E 4p~3 pp. ~ ~~ ~~? s~Eys~"`"~ 3 \~s~~•\ \ ~"\\ W x.,49 PROPOSED ADDITION SHOWN IN GRAY - DESCRIPTION: Buckland Mill Road -from the temp. cul-de-sac of Buckland Mill Road (Rte 1858), Buckland .Forest, to its termination in the existing cul-de-sac. LENGTH (miles) RIGHT OF WAY (ft) ROADWAY WIDTH (ft) SERVICE (Houses) 0.07 50 20 8 ~ p~j j~{}j~' CO~J'NT`Y ~ ACCEPTANCE OF THE REMAINING PORTION OF D~'.F'AR3'~ENT` {3F BUCKLAND MILL ROAD INTO THE VIRGINIA ~©~I.~f,~17YI~`Y LI~'VE~Q~~~NT DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM ~.. i~ ~ ,~ AGENDA ITEM NO. APPEARANCE REQUEST PUBLIC HEARING -ORDINANCECITIZEN COMMENTS SUBJECT: ~U~ ~ '~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW.' • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~f3v ~ ~ S, Gov Y'~y ADDRESS: .3 ~"I) ~'l ~S }~~ J7~ ,~ ~ ~_ 17~, S ~ W PHONE: ~i /~ "'/ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Audited Balance at June 30, 2001 $8,572,593 6.80% July 24, 2001 Appropriation to the VRFA -Explore Park ($100,000) July 24, 2001 Loan to VRFA -Explore Park (250,000) Nov 13, 2001 Release of Funds from Advance Auto Agreement 937,329 Balance at January 22, 2002 $9,159,922 Changes below this line are for information and planning purposes only. Balance from above $9,159,922 7.27%I $9,159,922 7.2 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2001 - 2002 General Fund Revenues $126,027,248 6.25% of General Fund Revenues $7,876,703 Respectfully Submitted, Danial Morris Director of Finance Appro~ y ~~ ~~ Elmer C. Hodge County Administrator ~~~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Audited balance at June 30, 2001 Nov 13, 2001 Transfer from Department Savings 2000-01 Aug 6,2001 Lloyd Property Settlement Proceeds Aug 14, 2001 Solid Waste Collection Canisters Sep 11, 2001 Mason Cove Fire/Rescue Station Septic System Dec 4, 2001 Facility Security Upgrades Dec 4, 2001 Infrastructure Improvements, Rt. 220 Clearbrook Balance at January 22, 2002 Respectfully Submitted, Danial Morris Director of Finance Amount ' 656,424.43 144,301.00 ~ 984,000.00 ~ (42,000.00) ~ (40,000.00) ~ (60,000.00) (300,000.00) $1,342,725.43 ~ App~ro~ved By, ~ /~ Elmer C. Hodge County Administrator /V--.3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2001-2002 Original Budget $100,000.00 August 28, 2001 Citizen Satisfaction Survey (12,000.00) September 25, 2001 RV Employers of People with Disabilities Awards (1,000.00) Balance at January 22, 2002 $87,000.00 Respectfully Submitted, Danial Morris Director of Finance Approved By, ~~/ Elmer C. Hodge County Administrator N`~ FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY1997-1998 Original budget appropriation '.June 23, 1998 Savings from 1997-1998 debt fund FY 1998-1999 Original budget appropriation FY1999-2000 Original budget appropriation Less increase in debt service Nov 9, 1999 Savings from 1998-1999 debt fund FY2000-2001 Original budget appropriation Less increase in debt service FY 2001-2002 Original budget appropriation Less increase in debt service Audited Balance at January 22, 2002 Reserved for Future School Operations $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 2,000,000 (1,219,855) 780,145.00 495,363.00 2,000,000 (1,801,579) 198,421.00 2,000,000 (465,400) 1,534,600.00 $9,113,344.00 FY2000-2001 Original budget appropriation $1,500,000.00 July 11, 2000 SW Co Regional Stormwater (290,000.00) FY2001-2002 Original budget appropriation 1,500,000.00 July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle (1,858,135.00) Audited Balance at January 22, 2002 851,865.00 * Of this amount $447,280 is currently being used for the lease purchase of refuse vehicles and will be repaid within two years. Respectfully Submitted, Danial Morris Director of Finance Approved By Elmer C. Hodge County Administrator ~~ ACTION NO. ITEM NUMBER ~`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: January 22, 2002 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of December 31, 2001. SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: SUNTRUST CAP 346,597.23 346,597.23 CASH INVESTMENTS: WACHOVIA 457,203.29 457,203.29 CERTIFICATE OF DEPOSITS: FIRST AMERICAN 100,000.00 SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 200,000.00 CORPORATE BONDS EVERGREEN - G.O. 2,191,883.91 EVERGREEN - R.A. 2,334,312.75 SUNTRUST -CAP 562,886.83 5,089,083.49 COMMERICAL PAPER: EVERGREEN - G.O. 363,909.25 EVERGREEN - R.A. 387,556.01 SUNTRUST 994,588.33 SUNTRUST -CAP 3,652,591.89 WACHOVIA 998,284.44 6,396,929.92 GOVERNMENT: EVERGREEN - G.O. 2,913,072.19 EVERGREEN - R.A. 3,102,378.87 PAINE-WEBBER 8,000,000.00 PAINE-WEBBER - LB&T 3,309,264.75 SUNTRUST -CAP 888,938.67 WACHOVIA CAP 2,242,500.75 20,458,155.23 LOCAL GOVT INVESTMENT POOL: GENERAL OPERATION (G.O.) 8,640,716.74 RESOURCE AUTHORITY (R.A.) 2,079,362.96 10,720,079.70 Page 1 of 2 ~ ~ ,~ ,. ACTION NO ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: January 22, 2002 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of December 31, 2001. SUMMARY OF INFORMATION: MONEY MARKET: EVERGREEN - G.O. EVERGREEN - R.A. FIRST UNION PAINE-WEBBER LB&T PAINE-WEBBER LIR SUNTRUST-CAP SUNTRUST -SWEEP TOTAL STAFF RECOMMENDATION: Respectfu y S mitted by Alfr d C. Anderson County Treasurer 602,427.99 565,669.66 2,248,495.70 287,850.49 17,232,623.92 8,806,287.01 6,325,962.69 ~y -.S 36,069,317.46 79,735,366.32 Approved by: ~,`-~~ Elmer C. Hodge County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ Denied () Flora _ _ _ Received () McNamara- _ _ Referred () Minnix _ _ _ To () Nickens _ _ _ . ` ~,~ ~n~n ,~ i ,'Mi' C®10~t~®N~~AI,TI-I o f VIRGINIA CHARLES D. NOTTINGHAM COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23211}2000 January 9, 2002 Mr. Elmer C. Hodge Roanoke County P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: ~ " ~/ JAMES S. GIVENS STATE SECONDARY ROADS ENGINEER The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in December 2001. All additions to and abandonments from the Secondary System are effective the day they are approved by the State Secondary Roads Engineer. This date appears in the far right column of the monthly report. These changes will be presented to the Commonwealth Transportation Board at its monthly meeting on January 17, 2002. If you have any questions or comments about this report, please call Martin Law at 786-7399. James S. Givens i ~.,i,,,,_ State Secondary ads Engineer JSG/MII ,~ ~% r ~~S ~u ~ 1, a. ~.. 4~ rA ._. ~.. ~~~t, ,../~ ~7.....a ~ ~ r , _,~ w, WE KEEP VIRGINIA MOVING , O N ~ i ~ ~ rr u Ci y w O W V] C Qa ~ r~+ O CQ ~ Q a h bA .~. O a 'c .~ L F ... L ~ a, ,~ ~'' O ~ a w w O O o p~j .~ +.~ ^O ~~ ~ u ~ ~ •L Q/ ~ ~ 0~ w ~ L +~ bD y ~ ~ Cq ~ ~ ee ~ ~ z x L `~ c ~ o a 4. ~ ~ U N O N T O O W Q C O U N O F-~ N_ a~ Q ~ O w O ~ ~~ o ~, U !'"~' ti '~' U ,~ o o ~ w C7 N O 7 N O N O N W G' O U a O H 00 N_ N ~." Q ~ ON a ~ ,o v a~ y i~-i N i. ~ Q E O Y a, ~ N_ O O N O N O O N b 7 U 0 E~ O r a U ~i G a~ C7 w O a 0 U N C.' E O w N O N O N 01 ~t O C 0 N_ O G O 'C > > > d Q Q Q N N N r~ M N N N C~ O ~ bA C w Cli ~ ~ ~' ~ b b b y U 'fl U U U C7 e o o N O bD CC _~ bA Cr C0 U z_ CC O F N-L N O O N n C3 L~ O b O O .~ O r d 0 U r O '~ i 0 .a .~ tl s >, 3 0 0 h '~ 0 d r .y 00 CS S '~ v .~ r v ACTION NO. ITEM NUMBER "°' / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 22, 2002 AGENDA ITEM: 2001 Disability Services Board Annual Report COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The mission of the Fifth Planning District Disability Services Board (DSB) is to provide input to state and local agencies on service needs and priorities of persons with physical and sensory disabilities, to provide information and resource referral to local governments regarding the Americans with Disabilities Act, and to provide such other assistance and advice to local governments as may be requested. Each locality in the district appoints a representative to serve on the Board. Debbie Pitts was appointed by the Board of Supervisors to represent Roanoke County and is currently serving as Vice Chair of the DSB. SUMMARY OF INFORMATION: Attached is the 2001 Annual Report of the DSB for your review. Respectfully submitted, Deborah H. Pitts Assistant Director of Recreation ACTION Approved by, ~~~ Elmer C. Hodge County Administrator ---------------------------------------- VOTE n-~ Approved () Motion by: No Yes Abs Denied () Church _ Flora _ _ _ Received () McNamara Minnix _ _ _ Referred () Nickens To ( ) FIFTHPLANNINGDISTRICT ~~~ D I SA B I L I T Y SER VI CES B O A R D P. O. Box 173 Salem, Virginia 24153 c/o 540-562-1398 Fax: 540-389-1284 ANNUAL REPORT 2001 ORIGIN The Disability Services Boards were formed in 1992. Since localities had the opportunity to join together to form these boards, the governmental subdivisions of the Fifth Planning District chose to form one board. The Board is comprised of one representative from each locality within the Fifth Planning District, two business representatives, and one physically disabled, one visually impaired, and one hearing impaired representative. The Board meets four times a year for approximately one hour and rotates meeting sites in each jurisdiction. MISSION Mission Statement: "to provide input to state and local agencies on service needs and priorities of persons with physical and sensory disabilities, to provide information and resource referral to local governments regarding the Americans with Disabilities Act, and to provide such other assistance and advice to local governments as may be requested." STATE REHABILITATIVE SERVICES INCENTIVE FUND OVERVIEW The State Rehabilitative Services Incentive Fund (RSIF) is a short-term, non- renewable, stimulus funding designed to promote investment in meeting the needs of individuals with physical and sensory disabilities. An amount of state funds are allocated for each Disability Services Board (DSB). Boards may access these funds by submitting a grant proposal. The State RSIF may be used for one-time or multi-year proposals. The State RSIF grants are reimbursement grants. Access to the State RSIF requires matching funds, which a board may generate from local government, philanthropic organizations, fund raising, business and industry, and advocacy organizations. Boards will use the state ~y~ incentive grant and matching funds to allow service providers to develop, expand, establish, or demonstrate a desired service or program needed by the community. The Code of Virainia establishes incentive funds at both the state and local levels. Subsection A of § 51.5-50 establishes a State RSIF "administered by the Department of Rehabilitative Services to meet programmatic and individual recipient needs not otherwise met through existing federal, state, or local programs, and to develop community programs to meet the needs of persons with physical and sensory disabilities." In addition, § 51.5-51 states "local disability services boards may establish a local rehabilitative services incentive fund and may make expenditures from such fund to meet programmatic and individual recipient needs not otherwise met through existing federal, state, or local programs and to develop community programs to meet the needs of persons with physical and sensory disabilities." PURPOSE OF THE RSIF The guiding principles for the Rehabilitative Services Incentive Fund are: 1. To serve as a first step in the development of the community-based, consumer- focused service delivery system envisioned by the Commission on the Coordination of the Delivery of Services to Facilitate the Self- Sufficiency and Support of Persons with Physical and Sensory Disabilities in the Commonwealth. 2. To establish fiscal incentives for state and local commitment of resources to address needs identified by a DSB for new programs or expanded access to existing services. The State RSIF cannot be used to supplant the existing funding of a service operating in the community. Participation in the RSIF is a local option. 3. To provide seed money for program innovation and coordination of services among organizations, jurisdictions, and Disability Services Boards. 4. To enable DSBs to serve as catalysts by leveraging resources for services from multiple private and public sources and to stimulate statewide expansion of models that work. RECENT & CURRENT RSIF GRANT FUNDING RSlF FY2003 GRANT - CVRRENTL Y ACCEPTING REQUESTS FOR APPLICATIONS The total award for the State of Virginia is in the amount of $882,500. A minimum allocation is established by the Disability Services Council to insure the viability of the fund for communities with small numbers of individuals with disabilities. The minimum allocation is set by the Council at $5,000 and an additional $2,000 for each additional locality beyond one that they represent. Therefore, the allocation for the Fifth Planning District Commission is in the 2 ~l • ~ amount of $42,673 requiring a local match of $4,268 totaling $46,941. The .. completed grant applications are due in Richmond on February 8, 2002. FYZOOZ RSIF GRANT - CVRRENTL YMONITORING•• BRAIN INJURY ASSOCIATION OF VIRGINIA -This one-year proposal is to provide a brain injury education program in the Roanoke area. The award is for $7,000 for one year with a required local match of $701. RECENT FY2001 RSIF GRANTS MONITORED.• VIRGINIA ASSOCIATION OF THE BLIND, INC. -This one-year proposal provided transportation to special events and to provide accessible computers and technical support to consumers with visual impairments. The award is for $5,000 with a required local match of $500. BLUE RIDGE INDEPENDENT LIVING CENTER -This one-year proposal was to create a loan closet for use by people with physical and/or sensory disabilities. The grant was for $10,973 with a required local match of $1,219. MEMBERHSIP ROSTER Clinton D. Collins -Chairperson Deborah H. Pitts -Vice Chairperson Representing: Physically Disabled Representing: Roanoke County Carol Wright/Glenn Radcliffe-Treasurer Mary Beth Layman -Secretary Representing: City of Roanoke Representing: Town of Vinton Carolyn H. Barrett Paul Paradzinski Representing: City of Salem Representing: Craig County John M. Holpe Freda Hunter Representing: City of Covington Representing: Consumer -Physical Rusty Richardson Rev. W. Ed Mansfield Representing: Botetourt County Representing: Town of Clifton Forge Sara Ingram Ed Walker Representing: Business Representing: Visually Impaired Dawn Wilson Karen Knuckles Representing: Alleghany County Representing: Business Joan Goodmiller Roslyn Kingery Representing: Hearing Impaired Administrative Support 3 ACTION NO. ITEM NUMBER ~ "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 22, 2002 AGENDA ITEM: Report of Claims Activity for the Self-Insurance Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In accordance with the Self-Insurance Program, Ordinance #61494-4, Section 2-86.C, attached is the Fiscal Year to Date claims activity and status report including the Second Quarter which ended December 31, 2001. Attachment A -Auto, Attachment B -General Liability FISCAL IMPACT: None STAFF RECOMMENDATION: Respectfully submitted, Robert C. Jernigan Risk Manager Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Approved by, ~~rJw~v Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Church _ _ Flora McNamara _ - _ Minnix _ _ _ Nickens N-g ~ Z O W N O O N O O ~ V M ~ r (O W W COO M M M (MO I I I i ~, ', CO Q M d M ~ N 00 N CO N ~ N N M tf') i ~i _~_ W O ~ O O O O O CK7 ~ O O CNO M W ~ W cU N u7 N W to V I Q' ~ ~ C r ~ °a 'O N o 'O f~/7 0 'O N 0 'O N 0 'O N 0 ~ N o C a C a C a C n C n ~ c cn O U U U U U U O O O O O j N ~ ~ - ~ _- ~j ~ W H m ~ ~ c°u ~ I I I Z ~ ~ ~ - 0 U o W g Q Q w U a > 0 U Q > 0 U Q > ~ -Y N ~ 0 U Q > 0 U Q > 0 U Q > 0 U Q > 0 U Q > 0 U Q > 0 U Q > o U Q > ~ ~ w ^ O ,U °' U t N W T > W O N o > rn ~ I N O w ~ N T T O D v > rn a Y ~ ~ Y W J Q ~ ~ ° _ `° 3 ` ° U ~ z Z ~ O ~ Q H ~ a -- m ~ r o ~ s o ~ Y m ~ s >, Y o ~ r m ~ t o ~ 0 ~ L o Y ~ ~ m n ~ ~ ~ LLJ U ~ > > 2 N > `~ Y > > L > > 2 y Y Z ~ ~ O T Q Q w0- LL ^ L O L O ~ L O ~ ~ L O L O - O O L_ O ~ ~ ~ -~ O Z co Q N o .__ ~ a -o O ° ~ ~ -o N o w ~ o .5 N a -o O ~ a N o .c y ~ ~ 0 ... ~ 'i O Q U '~ W Q O Y (0 m O ~ 7 Q ~ N ~ ~ N ~ Y f0 m N ~ ~ ~ Y N m ~ Q Y f0 m I ~ ~ J Z Q W ~ ~ ~ ~ ~ ~ a; ' a~ ° ~ m i ~ i _ _ I -~ it ~ Q ~ ~- a ~ w o ~ ~ , 0 E ~ ~ :o 0 o .~ 0 ~ ~ 0 ,w = ~I ~ o w ~ ~ a 3 ~ ~ = I o ~ cn 0 U cn a cn ~ cn a~ ~ o ~ o N ~ ~ I W W o Q F- In U Q O 0 ~ 0 M N 0 V O 0 N OO 0 00 O 0 I~ r 0 ~ O 0 ~ O 0 N 0 ~ ~_ 0 LP .-- U Q O Q O O O O O O N N I i I '~ I ~---- I -- ~ O O g o Z N O 0 W 0 O ~ M o ~ s N I~ o V 0 V 0 ~ 0 ~ 0 COO 0 j I I ~ N O O N N N N N N N ~ I ij I I 0 m ° d N~g Q Z h W ~p ~ N d N _.._ - ~ ~ ~ W O) ~ M W ~ - ~ r ~ O N ~ ~ O M ~ W F... ~ m ~ z g W ~ ~ U W Q d W ~ N W p !- o (n N ~ O ~ Q U ~ z ~ O a ~ Z ~ o J ~ W W ~ N ~ ~ U J H W ¢ ~ ~ J ~ Z ~ W Z W ~ ~ Q ~ a a w o o z Q w ~, w 0 ~ w U ~ ~ W H Q g O Z U a u 1 } C E L U (Q Q N O N N m m a N-K Z °o °o rn °o o ~ ° coo v ~ ~ j ~ a ~ I ~ i I ' w ~ o o ~ I I I - _ _+-- . I -._ _- f I - ~ -- -- ~ ~ ~ ~ ~ I ~ W ~ H ~ Q N a~i N a~i N a~i N a-°i N c ~ N U U U U U O _ _ __ ~ N ' 0 F- I i i I ~ I M ~ ~ ~ c i I i ' I I ~~ I i ~I m ~ ~ U U Y U U U i ! F ` ~ U Q ~ ~ ~ ~ ~ 1 I ~ I I ! NN I.V •w v/ ~ ~ W W !" i O ° _ > J W 'o N c ~ ~ ! fq i N ~ I m N Q ~ o I I F- O N J J 00 ~° ~ > p` } c~ p` ~ W U J ~ Q > ~ v ~ °~ Q ~ o ° v ~ ~ ° I ' i I Z ~ W m Z m -° >, ~ ~ c U ~ i I ! I ~ ~ ~ ~ W L W U -= m a ~ ° ~ ~ v ~ ~ 0 ~~ ° 0 m ° Y Z ~- ~ ~ O U O J 0 w O O ~ d Y d ~ (0 Z - ~ E U U (0 i i (Yj f0 I Q p w ° ~ rq ~ ~ n ° a W ! U t Q > °~ o N ~ 3 i r > 3 n _I Q F - - n c - ~- - I ; - fn ~ W I ! ~ j I ~ ~ ~ ~ ~ ~ ~ Z O I ~ ~ N O N O N O N O N O N I U ~ ~ U N O O O_ ~ I Q O O O O N O I ! --~ -- I- ~ -~- ~.._ ____ I ~ CO O O O N ~ CD O O h- O I, Z N U N ~ o N N N I I I I I i ° m m d ,~ ~ m c E L U c0 Z rn O } Q d W O ~ O ~ ~ I W Q F- ~ ~ O O N ~ ~ ~ M ~ W m W ~ U _~ z Q W ~ ~ F- ~ O N O ~_ J Q J W J Q N Z LL ~ W Q ~ Z ~ z d ~ ~ W ~ ~ ~ Q W ~" J V N ~ ~ ~ z w ~ U Q ~ ~ ~ ~ a J Fa- o z w ~ Q a o ° z Q ~ o U ~ ~ w w N ~ Q w F- Q I ~ ~ Z O Q W i } Q N 0 N a~ m ca a ACTION NO. ITEM NUMBER T ~+~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 22, 2002 AGENDA ITEM: Budget Work Session to discuss mid-year revenues and sales tax and update on General Assembly action COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to discuss mid-year revenues and sales tax. Staff will also report on the General Assembly action. ~%P~C~-C- G ~a~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ Denied () Flora _ _ _ Received () McNamara_ _ _ Referred () Minnix _ _ _ To () Nickens a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 22, 2002 RESOLUTION 012202-5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix cc: File Closed Meeting File A COPY TESTE: 7~- Mary H. Allen, CMC Clerk to the Board of Supervisors -...w ~4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 22, 2002 ORDINANCE 012202-6 GRANTING A SPECIAL USE PERMIT TO ROBERT FINCK FOR AN ACCESSORY APARTMENT TO BE LOCATED AT 2929 ELDERWOOD ROAD (TAX MAP N0.44.03-5-8.1), CATAWBA MAGISTE- RIAL DISTRICT WHEREAS, Robert Finck has filed a petition for a special use permit for an accessory apartment to be located at 2929 Elderwood Road (Tax Map No. 44.03-5-8.1) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on January 2, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on December 18, 2001; the second reading and public hearing on this matter was held on January 22, 2002; and NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Robert Finck for an accessory apartment to be located at 2929 Elderwood Road (Tax Map No. 77.03-5- 8.1) in the Catawba Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (1) The apartment shall only be used as a residence for members of the owner's family, or as a residence for a person providing care for a member of the owner's family and may not be rented to others. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Church to adopt the ordinance with Condition#1 added, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: ~• Mary H. Allen, MC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Senior Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 e ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT `~~ Applicants Warne: Robert ~'inck Application: Existing Zoning R-1 To SUP Tax Map No.44.03-5-8. > SI PETITIONER: Mr. Robert Finck -Accessory Apartment CASE NUMBER: 1-01/2002 Planning Commission Hearing Date: January 2, 2002 Board of Supervisors Hearing Date: January 22, 2002 A. REQUEST Petition of Mr. Robert Finck to obtain a Special Use Permit for an accessory apartment on 2.24 acres located at 2929 Elderwood Road, Catawba Magisterial District. B. CITIZEN COMMENTS No citizens spoke. C. SUMMARY OF COMMISSION DISCUSSION Ms. Janet Scheid presented the staff report. Mr. Ross asked staff if the accessory apartment could be rented out. Staff replied that petitioner had stated that was not his intention but the zoning ordinance does not prohibit the rental of accessory apartments. D. CONDITIONS None E. COMMISSION ACTION(S) Ms. Martha Hooker made a motion to approve the request. Motion carried 4-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission s-- ~ STAFF REPORT Petitioner: Request: Location: Magisterial District: Suggested Conditions: Finck Accessory Apartment Special Use Permit for Accessory Apartment 2929 Elderwood Road, Salem, VA 24153 Catawba No suggested conditions. EXECUTIVE SUMMARY: This is a request for a Special Use Permit for 2929 Elderwood Road. The property is designated as Neighborhood Conservation in the Roanoke County Community Plan, and is currently zoned R-1. This request is for an Accessory Apartment. The SUP request involves (1) one parcel, consisting of 2.24 acres. 1. APPLICABLE REGULATIONS Accessory Apartment is Permitted in R-1 Zoning District with a Special Use Permit. Accessory Apartment in R-1 shall follow the regulations set forth in Sec. 30-82-1 in the Roanoke County Zoning Ordinance. L No accessory apartment shall be located in any structure other than the principal structure. 2. Maximum floor area shall not contain more than fifty (50) percent of the finished floor area of the principal dwelling unit, but in no case exceed 1,000 square feet. 3. Only one accessory apartment shall be allowed on any one lot or parcel, and the owner of the property shall reside on the premises. 4. Exterior entrances to the apartment shall be located so as to appear as a single dwelling. 5. Minimum floor area of the apartment: Three hundred (300) square feet. 6. One parking space shall be required in addition to required parking for the principal dwelling. 7. Health Department approval of sewage disposal shall be submitted prior to issuance of a building permit for an accessory apartment. 2. ANALYSIS OF EXISTING CONDITIONS Back rg ound - Mr. And Mrs. Finck have closed on the property and are now the property owners. The Finck's have three children, one of whom is eight years old and has a special need condition. The apartment would serve as a live in quarter for anurse/caretaker. The living quarters would provide a sense of privacy for both the family and caretaker. The purpose for the apartment is not to be rented but to provide a suitable living area for the care provider. Topography/Ve eta~tion - ~"i Surrounding Neighborhood -The surrounding neighborhood consists of residentially zoned properties. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The apartment conforms to both minimum and maximum floor area permitted by zoning regulations. The apartment will be located above a 3 car garage. All exterior appearances will conform with existing siding, windows, and doors. Access/Traffic Circulation -The existing entrance is adequate to serve these two units. The addition of this accessory apartment will not have a significant impact on the peak hour traffic for Elderwood Road or surrounding area. Fire & Rescue/Utilities -Fire and rescue services will continue, as they currently exist. The Roanoke County Fire and Rescue Department primarily serve the site. Utilities are currently provided to this property. This Special Use Permit does not affect the existing public water and sanitary sewer systems Department of Economic Development -The Department of Economic offer no objections. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The site is designated as Neighborhood Conservation in the 1998 Community Plan. This particular use is not identified in the Community Plan, but does follow the pattern of different categories of housing within this zoning district. Neighborhood Conservation is defined as a future land use area where established single-family neighborhoods are delineated and the conservation of the existing development pattern is encouraged. 5. STAFF CONCLUSIONS This is a request for a Special Use Permit for a Accessory Apartment. The request involves (1) one parcel, consisting of 2.24 acres on Elderwood Road. This conforms to the Roanoke County Community Plan and the site has ample space to conform to all applicable development standards. No negative impacts are anticipated. CASE NUMBER: 1-1/2002 PREPARED BY: Chris Lowe HEARING PC: January 2, 2002 BOS: January 22, 2002 DATES: 2 S-1 County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 For Staff Use Only Date received: Received b /~ y ~v~ A plication fee: PC/BZA date: L7C~. ~?O ~ Z ~' 2 Placards issued: BOS date: / z ~ a '` Case Number (-~ ~ 12, GO Z ALL APPLICANTS Check type of application filed (check all that apply) ^ Rezoning ~ecial Use ^ Variance A plicants nameladdress w/zip Phone: ~' ` ~~= ~='` ~-~~ _ _ r W _~ ork- ~ i ..~' 11 #~ E ~ _ ~` =1 ~ '~ ~ =' ~+ csiv-~;: / ,~ ~ ~ 4~ ~ r,,~-~ -~ Fax No.: y , Owner's name/address w/zip t .~ Phone #: y~~~~'~ ~~~,~~~:r.-~r?'~ ,~'`~ :``r~°`~°~~12 ~'~' Fax No. #: ~~f . Property Location ~ Z.~-t ;a , Ma isterial District: -'` g ~ ~~ , ~-' '° ~ ~~ ~. Community Planning area: Tax Map No.: ~, ~ _ Existing Zoning: ,~ ~ ~~+~ `~' ~ Size of parcel(s): Acres: Existin Land Use: 'r ^.~ g ~ "~ ~e~r ItEZONI_l'G.-fi~'D SPECIAL USE PERMIT APPLICANTS (R/S) Proposed Zoning: v ~ Pro osed Land Use. ~; ~'=' i ~ Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes No ^ IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes ^ No ^ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ^ No ^ VARIAIVCB APPLICANTS (i Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S V R/S V R/S V Consultation 8 1/2" x 11" concept plan Application fee Application Metes and bounds description Proffers, if applicable Justification Water and sewer applicati Adjoining property owners I hereby certify that I am either the owner of the prope or the owner= gen co act purchaser and am acting with the knowledge and consent of the owner. '~ Owner's Signature JUSTIFICATION FOR REZONING OR SPECIAL USE PERMIT REQUEST Applicant ~~"~°' < 7"`~1®"~- The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. S~ Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. ~---.,,~,,, ~/ "'~ P ~l}y,.,. J~~.(J,f:'i.F.' y. 1'~1 -.1y?SiJr,:>~ f_i'i~E` .~/G'"`'a>r' i~^'~ ~'7 ~{ °^` L < ~' °~ ~;e'- r'd'' f ~ t c;tv:j ,? r ~' S i d~ ' j~~t ~/~'. ~1vf ~i° r.~=h' ~> r a..y <~ r . ~ ~; r . ~° ~ _.- f f ' - r' s''t-+ll` ~ ,/,L1i'fr~r~C'~ ~l- r "cJ r /LG".. ~ l f ^ L. ~+ _ f.. (/y/f~~J n x~/$ ~ /y„/~'r ,Y.-/ ..._ ~ / -, ,mot-- .'L~-.~-~ ~~ ~c,e ~t j /fG-= /n~4J~>~~r>F t..P f"t~~. !i'l ~' /'~f"YG"t/a<C'~: ..J/ f ~ ~~~,~' ~ {(_ / Y ~ I ...-°yy~~ /,2 ~rT /:°~~ fl° Ev i.: P ~ ,r ~~ ~'~' ~, a- !!/ Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan s ~l~' J ~ ~8~~z +~~ .~- /'Z~ f..J~•'~a ~p' -_ "~i;;Lvf ~> C'- ~-`"' '~ ~z'C u,K; "r e~ r L~ .~., ~~'~~Ee if caa.. t'r'.~ ~:w:? s ~ E l ~~ /~~ ~~ '~? h ~ ~' ~ ~~~r~- °f<- ~Ca~ti.~fti : .~'~~ 7~~'S F+/ ~?'=; I`? ~r ~i'~ ~gY1,i'c"ij~c. ~ ~L~~ .. _.. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. "~~,Y ~~<7E`,1.,t ~~r E%~.°J~ ~{` ~r~•~;fc c'i(7~s~~,:~w~ p,~~ ff~ ,~`~~'c~a~a~2~~,~i ~1,.=c~r''~<~.~., ~" ~ ~ -- - -° ~, -. .?'^~t 1~=t:* ~ I.. )t., v({.. J::% ~l t:=z. ..+. ~._ L' di ~y.`; ~rl i-2iw+uf$ 'I E'. ~..t i~.~~..~sF: C{~I v:i'frerG C{X..-`^, / E +,` o ~... e,: s: -r ;/ i.,~~ .'t,7'r di..'C ` t rv~~rv ~5 --.s i_(> qs 4`~ :.S ~ k,'`~'i C+.~ L...- ~~ .-:> ~'Se".s...-: t~ <~...7i:= L' d ~(-„= ~'v-~~i~~ ~ +er i"'t ~„ ~ . d ~."~ ~"` AI7C~~lt ~~id;.~.? 4~ ~,,,.;~'S ~)~~ ~f ~ '° ~ Yghl; '•e.,, - "as' :~ E ~" y4aE- ~ ,..~°.~'y P`t ~Y.C ~~ ~ d f~-t=°+ ~~-a,'` ~e tr: J f i'T'C~"~°i I CO PT PLAN CHECKLIST I A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff ma exem t some of the items or su est the addition of extra items, but the followine are considered minimum: ALL APPLICANTS - a. Applicant name and name of development b. Date, scale and north arrow _ c. Lot size in acres or square feet and dimensions d. Location, names of owners and Roanoke County tax map numbers of adjoining properties _ e. Physical features such as ground cover, natural watercourses, floodplain, etc. £ The zoning and land use of all adjacent properties - g. All property lines and easements _ h. All buildings, existing and proposed, and dimensions, floor area and heights _ i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING AND SPECIAL USE PERMIT APPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site 1. Any driveways, entrances/exits, curb openings and crossovers - m. Topography map in a suitable scale and contour intervals - n. Approximate street grades and site distances at intersections _ o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they are addressed _ q. If project is to be phased, please show phase schedule I certify that all items required in e~hecklist above are complete. / ~ If `r ~~~ ~ ~ ~ Signature of applicant Date S-1 ~~ ~. ~\ o- L'i -U i 2' 0" x 5'-0" 2' 0" x 5'-0" 'v , ~ 2'-S"x - ~v.g„~ 5.3„ x o , io X~ ~ ,:i V Q~ / ' ' " = " 1 -7 o .~ / \ 9 3 ' iti -6' 4" ~ '0"x618 ~ - ^ ~ ----- ~ ° rn i j ' c V ~ \ k / - T0" N N ~-` O ~A. ~ 01 O~ O X ~ ~ N \~ OD . 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J ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants name: Robert Finck Application: Existing Zoning R-1 To SUP Tax Map No.44.03-5-8.1 .. ~ J ~ ~~ ~~ 'w AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 22, 2002 ORDINANCE GRANTING A SPECIAL USE PERMIT TO ROBERT FINCK FOR AN ACCE SSORY APARTMENT TO BE LOCATE D AT 2929 ELDERWOOD ROAD (TAX MAP NO. 44.03-5-8.1), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Robert Finck has filed a petition for a special use permit for an accessory apartment to be located at 2929 Elderwood Road (Tax Map No. 44.03-5-8.1) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on January 2, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on December 18, 2001; the second reading and public hearing on this matter was held on January 22, 2002; and NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Robert Finck for an accessory apartment to be located at 2929 Elderwood Road (Tax Map No. 77.03-5-8.1) in the Catawba Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. C:\WINDOWS\TEMP\GWViewer\finck.apt.sup.wpd 1 ACTION NO. ITEM NO. ~'"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 22, 2002 AGENDA ITEM: ORDINANCE AMENDING ORDINANCE 062601-13 BY THE CREATION OF A NEW PRECINCT (WILDWOOD PRECINCT #108), ALTERING THE BOUNDARIES OF GLENVAR PRECINCT # 103, AND CHANGING THE POLLING PLACE FOR GLENVAR PRECINCT # 103, AND PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: This ordinance amends Ordinance No. 062601-13 which amended the election district and precinct boundaries as a result of the population changes in the County as reported by the 2000 Federal census is submitted to the Board of Supervisors for its consideration. The first reading of this ordinance was held January 8, 2002. A second reading and public hearing is scheduled for January 22, 2002. SUMMARY OF INFORMATION: This ordinance divides the existing Glenvar Precinct # 103 and creates a new precinct, Wildwood Precinct # 108 in order to conform with the Congressional redistricting found in Chapter 7, Acts ofAssembly, 2001, Special Session. The General Assembly has divided Roanoke County between the 6th and the 9th Congressional Districts. The General Assembly moved the following precincts from the 6th to the 9th Congressional district: Catawba (101), Northside (104), Peters Creek (105), Bennett Springs (107), and Botetourt Springs (204). The General Assembly moved the following precincts from the 9th to the 6th Congressional district: Green Hill (106) and Poages Mill (302). The movement of these precincts does not require any action of the Board. However, the General Assembly action that divided the Glenvar Precinct between the two Congressional districts requires Board action to create a new precinct. The Glenvar Precinct currently contains 3959 persons. The new Glenvar Precinct will contain 2119 persons, and the new Wildwood Precinct will contain 1840 persons. G:\ATTORNEY\PMM\Redistricting\WILDWOOD.PRECINCT.RPT.frm 1 ~~ Staff recommends that the polling place for the new Wildwood Precinct be Fort Lewis Elementary School. In addition, staff recommends that the polling place for the new Glenvar Precinct be changed from Glenvar Elementary School to Glenvar Middle School. Attached you will find a map prepared by Mr. Coleman showing the new precinct boundaries. STAFF RECOMMENDATION: It is recommended that the Board receive comments from citizens at the public hearing and then adopt this ordinance. Respectfully submitted, I J ~ r~/l ~~' Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by G:\ATTORNEY\PMM\Redistricting\WILDWOOD.PRECINCT.RPT.frm ~Uo t e No Yes Church Flora McNamara Minnix Nickens Abs 2 _ '~,. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 22, 2002 ORDINANCE 012202-7 AMENDING ORDINANCE 062601-13 BY THE CREATION OF A NEW PRECINCT (WILDWOOD PRECINCT #108), ALTERING THE BOUNDARIES OF GLENVAR PRECINCT #103, AND CHANGING THE POLLING PLACE FOR GLENVAR PRECINCT #103, AND PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE WHEREAS, Ordinance 062601-13 adopted by the Board of Supervisors of Roanoke County on June 26, 2001, amended the election districts and precinct boundaries as a result of the population changes in the County as reported by the 2000 Federal census; and WHEREAS, this ordinance amends Ordinance 062601-13 in order to conform with the Congressional redistricting found in Chapter 7, Acts of Assembly, 2001, Special Session.; and WHEREAS, legal notice of a public hearing concerning the adoption of this ordinance was provided as required by law; and WHEREAS, the first reading of this ordinance was held on January 8, 2002; and the second reading and public hearing was held on January 22, 2002. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Ordinance No. 062601-13 is hereby amended by the creation of a new precinct, - Wildwood Precinct #108 -described as follows: WILDWOOD PRECINCT - 108 Beginning at a point where Butt Hollow Creek intersects Interstate 81 and the City of Salem corporate line; thence in a generally northeasterly direction with the said City of Salem corporate line to a point where Dry Branch forks into i an easterly and westerly fork; thence with the easterly fork of the said Dry Branch as it meanders in generally a northwesterly direction to where this branch or hollow intersects with the AEP power line; thence following the AEP power line in an westerly direction to its intersection with Paint Bank Road; thence in a southeasterly direction with Paint Bank Road to its intersection with Texas Hollow Road; thence in a westerly and then southerly direction with Texas Hollow Road to its intersection with Alleghany Drive; thence in a southerly direction with Alleghany Drive to its intersection with Butt Hollow Creek; thence in a southerly direction with said Butt Hollow Creek to the point of beginning. Catawba Magisterial District. Fort Lewis Elementary School Voting Place 2. That Ordinance 062601-13 is hereby amended by changing the polling place and by the alternation of the boundary of the Glenvar Precinct #103 as follows: GLENVAR PRECINCT - 103 Beginning at a point on the Roanoke/Montgomery County line where U. S. Interstate 81 intersects that line; thence with the said U. S. Interstate 81 in a northeasterly direction to its intersection with the western most corner of the City of Salem corporate line; thence in a generally northeasterly direction with the said City of Salem corporate line to a point where Butt Hollow Creek intersects said City of Salem corporate line; 2 thence in a northerly direction with said Butt Hollow Creek to its intersection with Alleghany Drive; thence in a northerly direction with Alleghany Drive to its intersection with Texas Hollow Road; thence in a generally northerly and then easterly direction with Texas Hollow Road to its intersection with Paint Bank Road; thence in a northwesterly direction with Paint Bank Road to its intersection with the AEP power line; thence following the AEP power line in an easterly direction to intersection with Catawba Valley Drive (Route 311); thence in a northerly direction with Catawba Valley Drive (Route 311) to its intersection with the topographic crest of Fort Lewis Mountain; thence west with the topographic crest of Fort Lewis Mountain to its intersection with Forest Acre Trail (Route 700); thence with Forest Acre Trail (Route 700) back to the topographic crest of Fort Lewis Mountain; thence with the topographic crest of Fort Lewis Mountain to its intersection with the Roanoke/Montgomery County line; thence with the Roanoke/Montgomery County line to the point of beginning. Catawba Magisterial District 3 i •. Glenvar Middle School 3. That this ordinance shall become effective from and after the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: ~~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane St. John, Registrar Arnold Covey, Director, Community Development Gary Robertson, Director, Utility 4 ~"" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 22, 2002 ORDINANCE AMENDING ORDINANCE 062601-13 BY THE CREATION OF A NEW PRECINCT (WILDWOOD PRECINCT # 108), ALTERING THE BOUNDARIES OF GLENVAR PRECINCT # 103, AND CHANGING THE POLLING PLACE FOR GLENVAR PRECINCT # 103, AND PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE WHEREAS, Ordinance 062601-13 adopted by the Board of Supervisors of Roanoke County on June 26, 2001, amended the election districts and precinct boundaries as a result of the population changes in the County as reported by the 2000 Federal census; and WHEREAS, this ordinance amends Ordinance 062601-13 in order to conform with the Congressional redistricting found in Chapter 7, Acts of Assembly, 2001, Special Session.; and WHEREAS, legal notice of a public hearing concerning the adoption of this ordinance was provided as required by law; and WHEREAS, the first reading of this ordinance was held on January 8, 2002; and the second reading and public hearing was held on January 22, 2002. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Ordinance No. 062601-13 is hereby amended by the creation of a new precinct, - Wildwood Precinct # 108 -described as follows: WILDWOOD PRECINCT - los Beginning at a point where Butt Hollow Creek intersects Interstate 81 and the City of Salem corporate line; thence in a generally northeasterly direction with the said City of Salem corporate line to a point where Dry Branch forks into an easterly and westerly fork; thence with the easterly fork of the said Dry Branch as it meanders G:WTTORNEY\PMM\Redistricting\wildwood.precinct.ord.wpd 1 S- in generally a northwesterly direction to where this branch or hollow intersects with the AEP power line; thence following the AEP power line in an westerly direction to its intersection with Paint Bank Road; thence in a southeasterly direction with Paint Bank Road to its intersection with Texas Hollow Road; thence in a westerly and then southerly direction with Texas Hollow Road to its intersection with Alleghany Drive; thence in a southerly direction with Alleghany Drive to its intersection with Butt Hollow Creek; thence in a southerly direction with said Butt Hollow Creek to the point of beginning. Catawba Magisterial District. Fort Lewis Elementary School Voting Place 2. That Ordinance 062601-13 is hereby amended by changing the polling place and by the alternation of the boundary of the Glenvar Precinct # 10:3 as follows: GLENVAR PRECINCT - 103 Beginning at a point on the Roanoke/Montgomery County line where U. S. Interstate 81 intersects that line; thence with the said U. S. Interstate 81 in a northeasterly direction to its intersection with the western most corner of the City of Salem corporate line; thence in a generally northeasterly direction with the said City of Salem corporate line to a point where Butt Hollow Creek intersects said City of Salem corporate line; thence in a northerly direction with saidButtHollow Creek to its intersection with fllleghany Drive; thence in a northerly direction with lllleghany Drive to its intersection with Texas Hollow Road; thence in a generally northerly and then easterly direction with Texas Hollow Road to its intersection with Paint Bank Road; thence G:\ATTORNEI'\PMM\Redistricting\wildwood.precinct.ord.wpd 2 . ~' ~_,~ in a northwesterly direction with Paint Bank Road to its intersection with the AEP power line; thence following the AEP power line in an easterly direction to intersection with Catawba Valley Drive (Route 311); thence in a northerly direction with Catawba Valley Drive (Route 311) to its intersection with the topographic crest of Fort Lewis Mountain; thence west with the topographic crest of Fort Lewis Mountain to its intersection with Forest Acre Trail (Route 700); thence with Forest Acre Trail (Route 700) back to the topographic crest of Fort Lewis Mountain; thence with the topographic crest of Fort Lewis Mountain to its intersection with the Roanoke/Montgomery County line; thence with the Roanoke/Montgomery County line to the point of beginning. Catawba Magisterial District Glenvar Middle School 3. That this ordinance shall become effective from and after the date of its adoption. G:\ATTORNEY\PMM\Redistricting\wildwood.precinct.ord.wpd 3 AGENDA ITEM NO. T APPEARANCE REQUEST PUBLIC HEARING ORDINANCE .CITIZEN COMMENTS SUBJECT: ~ `5 I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW.' • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: i`~~i('/-~i~/~t_ ---__, c~~>-7 T ADDRESS: ~G >; ~ °` _ Tjc~. ~~s ~ ~ G L~/ PHONE: `~~ 7- / / ~/~, CERTIFICATION OF CLOSED MEETING BY MEMBER WHO LEFT PRIOR TO ADOPTION OF CERTIFICATION RESOLUTION ON TUESDAY, JANUARY 22, 2002 This is to certify that while I was not present to vote on the Certification Resolution following the Closed Meeting on February 26, 2002, to the best of my knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the Closed Meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. ~, :~(T ~.-ter H. Odell "Fuzzy" Minnix o~ POANp~~ + ~ 6 ti 9 z s7 1838 P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us January 24, 2002 Ms. Wendi Schultz Roanoke County Parks, Recreation & Tourism Tourism and Event Coordinator 1206 Kessler Mill Road Salem, VA 24153 Dear Ms. Schultz: am pleased to inform you that, at their meeting held on Tuesday, January 22, 2002, the Board of Supervisors appointed you to the Southwest Development Financing, Inc. Board of Directors for atwo-year term. This term began on January 12, 2002 and will expire January 12, 2004. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC Clerk to the Board bj h Enclosures cc: Mr. Fred W. Parker, Chairman, Board of Directors Southwest Development Financing, Inc. P. O. Box 983 Marion, VA 24354 ® Recycled Paper O~ POAN ,,~~ ti' z ~ 1838 P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us January 24, 2002 Mr. Elmer C. Hodge Roanoke County Administrator P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: This will inform you at their meeting held on Tuesday, January 22, 2002, the Board of Supervisors voted unanimously to appoint you to the Roanoke Valley-Alleghany Regional Commission for athree-year term. Your term will expire on June 30, 2005. State law provides that any person elected, re-elected, appointed or reappointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~. Mary H. Allen, CMC Clerk to the Board of Supervisors Attachment cc: Mr. Wayne Strickland, Executive Director Roanoke Valley-Alleghany Regional Commission P. O. Box 2569 Roanoke, VA 24011 ® Recycled Paper O~ ROANp,I.~ , G ~ ;, p z c~ r r J .ate P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us January 24, 2002 Ms. Jane Milliron 2680 Gilhaven Drive Roanoke, VA 24019 Dear Ms. Milliron: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Roanoke Regional Airport Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, January 22, 2002, the Board of Supervisors voted unanimously to re-appoint you as a member of the Roanoke Regional Airport Commission for another four year term. Your new term will become effective on February 10, 2002, and will expire on February 10, 2006. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered rior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors Enclosure cc: Steven A. McGraw, Clerk, Circuit Court Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport Mary F. Parker, Clerk, Roanoke City Council ® Recycled Paper Brenda Holton - Re: Ordinance condition Page 1 From: Janet Scheid To: Mary Allen Date: 1/24/02 4:37PM Subject: Re: Ordinance condition It looks great. thanks. Janet Scheid, Chief Planner County of Roanoke Department of Community Development P.O. Box 29800 Roanoke, VA 24018 jscheid@co.roanoke.va.us 540/772-2094 »> Mary Allen 01/24/02 04:27PM »> Brenda and I listened to Harry's amendment to the Finck approval and he mentioned past conditions which limit accessory apt. use to family members and after listening again, I think his intention was to allow family members or medical care, so I changed the condition using a similar request (Paul and Darlene Zelenak). Is this O.K.? It expands it a little but not much. The apartment shall only be used as a residence for members of the owner's family, or as a residence for a person providing care for a member of the owner's family and may not be rented to others. Mary H. Allen CMC Clerk to the Board County of Roanoke 540-772-2003 Brenda Holton - Re: Finck SUP Page 1 From: Janet Scheid To: Brenda Holton Date: 1/23/02 3:03PM Subject: Re: Finck SUP Brenda: I would suggest the following wording: (1) The accessory apartment will be limited to use by people providing medical or therapeutic care to the Finck's daughter and will not be rented out to others. Janet Scheid, Chief Planner County of Roanoke Department of Community Development P.O. Box 29800 Roanoke, VA 24018 jscheid@co.roanoke.va.us 540/772-2094 »> Brenda Holton 01/23/02 02:59PM »> Janet, as you know, the Board added a condition to this ordinance. Do you think the condition as stated below is OK? (1) The accessory apartment will be limited to use described in the petition and will not be rented out. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholtonCa~co.roanoke.va.us For ~A Urgent ^ Date / Time ~; ~d hile You M Were Out Of Phone ~ ~ ~ - T ~ ~ AREA CODE NUMBER EXTENSION ' Telephoned ^ Came To See You ^ ` Returned Your Call ^ Please Call Will Call Again ^ Wants To See You ^ Message ,t.ti ~-a~ Sin .d 97~ ~ 7 / ~ ADAMS BUSINESS FORMS Mary Allen - Nia~ ine Mud RUn Page 1 From: Mary Allen To: Pete Haislip Subject: Marine Mud RUn Fred Doyle (380-4712) called yesterday and talked to Brenda. They would like to make a presentation of their proceeds from the Marine Mud Run to Camp Roanoke at one of our Board meeting, probably Jan. 22. In the past, you have set this up and been present to accept the donation. Would you like to call Mr. Doyle and schedule this or do you want me to call him back? i9 CC: Brenda Holton L~ . ~ ~ ~o 0 ~.'oo~rn--, ~ ~L ~ ~5~ ~~~~ ~ ~~~ 7Q'~-~~ ~ ~~ ~..~ ~-°-"2 ~_~~ ---~~_ 01/13/2002 16:04 317-566-1812 REBECCA SCHOLER Save Presentation Roanoke County Fire Department ()presentation rxaade by ">com Krahling of Bullard) ~ntrpdUCtlOn • (Introduce yourself to start.) PAGE 02 • Last May; firefighters in the Roanoke County' Fire Department worked together to use thermal. imaging technology'to escape from a collapsing structure just one minute before the hallway collapsed where they had been working. I'm here tonight as a representative of Bullard -- to recognize these firefighters for their successful use of thermal imaging that night. ')ehe Storv Roanoke County Firefighters arrived at the scene of a house fire on the evening May 8 to find heavy smoke surrounding the ho~~se and fire blasting out of the backside. Three department personnel entered, including Z..t. Jeff Lawsonn operating the Bullard Thermal Imager, along with Ib.(edic/Firefighter ><.ynr~ Hudson and )Firefighter/EM'I' ")Codd Hanson. While Lt. Lawson scanned the structure from the inside, Batt. Chief Charlie King, wlto was on duty as Incident Commander that night, observed the scene from outside the structure. He viewed the transmitted image on the ten-inch television monitor inside his command vehicle. While firefighters battled the blaze, Batt. C}lief King observed that; the floor was slanting, and the rafters looked like they were about to fall through the ceiling space. He called for an emergency evacuation through the c~mmunieations center. Within one minute, the hallway floor fell in where they had been fighting the fire. Batt. Chief King estimates Chat the effective use of thermal imaging saved these firefighters' lives. 01/13/2002 16:04 317-566-1812 REBECCA SCHOLER PAGE 03 Save-q-Life Club ~ The Bullard Save-A-Life Club is a reward and recognition program for firefighters who save a life Lvhile using a Bullard Thermal Imager. 'The Roanoke County Fire Department is the 19th department in the country to be inducted into this club. The first city to join the club was Charlottesville, Virginia. They joined in Jui}• of 1999 after saving the life of a civilian trapped in a house fire. Other cities in the club are: .Franklin, Indiana Midland, Texas Union Center, New York Somers, Connecticut Enterprise, Alabama Florence; South Carolina Monroe, Ohio Granburv. Texas Windham; New Hampshire Hillside. New Jersev Linden, New Jersey Ronan, Montana Oakdale, California Bridgeton, New- Jersey University Cit}', Missouri V4'est Orange, New Jersey Menomonie, Wisconsin Firefighter Recognition First, I'd like to honor the firefighters who worked together to use thermal imaging that night to escape this collapsing structure. Will Batt. Chief King, Lt. Lawson, Lynn Hudson and Todd FIanson please come forward? pn behalf of Bullard, [want to recognize you for working as a team to use thermal imaging technology for one of its most important purposes -keeping firefighters safe on the job. (Give each of them a T-shirt and hat.) ~1/13/28D2 16: D4 317-566-1812 REBECCA SCHOLER PAGE 04 Leadership Recognition The Roanoke County Fire Department currently owns six Bullard Thennaf imagers. They were purchased over the last 18 months with the support of Chief Richard X3urch, tl~e Roanoke County Board of Supers°i9ors, and County Administrator Elmer Hodge. Will Chief Burch and Mr. Hodge please come forward? We want to recognize you for relieving in this technology Arad providing the leadership necessary to be certain this purchase tivas made. 41'ithout your efforts two years ago, the outcome of this incident would have been much different. (Give both of them a T-shirt and hat.) VVe would also like to recognize each member of the Board of Sa~pervisors for their important roles in making this large purchase possible. (Hand each of them a T-shirt and hat -they'll already be seated up front.) Shift Recognition Vl%e don't, want to forget that the team on site ~~orked together to conduct a successful and safe operation. I'd like to recognize the firefighters who ~~ere on duty that night with these aSave-A- .Life Club patches. Since these firefighters were unable to attend, Charlie will distribute these personally later this week. (Give patches to Charlie.) ~v'nluation Committee and Training Committee Recognition As we were preparing for this event, Charlie remanded us of the hard work done by the Thermal Imager Evaluation Committee and the Training Committee here at the Roanoke County Fire Department. 1'd Iike to ask those important committee members to stand now to be recognized for their work. in choosing the Bullard Therma] imager and in preparing firefighters to use it effectively. Plaque We have a special plaque to present to your department in honor of your life-saving implementation of thermal imaging. Vl'e appreciate }our department's reliance on Bullard to provide you with this critical technology, and we commend the Roanoke County Fire Department for its effective use of the Bullard Thermal Imager. (Hand the plaque to Chief Burch.) 3 01i13I2002 16:04 317-555-1812 REBECCA SCHnLER PAGE 05 Conclusion A final thank you to the County Board of Supervisors for allowing $utlard to make this presentation tonight. i ra.3-~ ~ ti.. C_,bC.~t.ti~-~ ti~ n,~m a ~ ~~ ~~ January 24, 2002 Reverend Tommy London 5533 Sweetfern Drive, NW Roanoke, VA 24019 Dear Reverend London: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, January 22, 2002. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors